HomeMy WebLinkAbout11/21/1989 MEMO TO: Honorable Mayor and City Council
FROM: Dennis R. Kraft, City Administrator
RE: Non-Agenda Informational Items
DATE: November 16, 1989
1. Attached is the Revenue and Expenditures Report as of October
31, 1989.
2. Attached is the November Bi-Monthly Newsletter from Ehlers and
Associates.
3 . Attached is a copy of a letter from the Department of Natural
Resources regarding the proposed Minnesota Valley Trail
alignment in Murphy's Landing.
4. Attached is the November copy of Small Talk from the Minnesota
Association of Small Cities.
5. Attached are the October 2, 1989 minutes of the Shakopee
Public Utilities Commission.
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Ehlers and Associates,Inc
NEWSLETTER
LEADERS IN PUBLIC FINANCE
E
1 1
OFFICES IN MINNEAPOLIS AND WAUKESHA
VOLUME 34 NUMBER6
FILE: Financial Specialists: Ehlers and Associates,Inc.
Please distribute to governing body members
NOVEMBER 1 1989
Bond Indesea
Janary 1986 to october 1989
9.5in
THE-BONDMARKEp 9.aor
Interest rates have edged up 8.5011
after earlier promise of "'M
declines reflecting reduced I'50%
fear of inflation. Experts 7.00x
confounded, the economy 6.5O11
continues to perk along with 6.00%
ever rising expectations for 5.50%
trade and business. The BBI, S.00X
at 6.86% in early August, was B6 87 as e9
at 7.40% in early October. IM erne avycr ❑O.tn aoe.1th
REFUDMOKS STU.L A PO.ASIBIIITY
Lower interest rates made refinancing more attractive and the schedule of refunding offerings rose
dramatically only to drop off as rates rose again. Rates on U.S. Government bonds declined even more
than on tax-exempts whose rates are again about 90% of those on highest grade taxables. States and their
localities must guard against over-supply and they should riot fight to expand the use of tax-exemption
beyond basic infrestrncbrre needs- Were it not for oversupply, tax-exempt interest rates should be about
67% of taxable rates.
4121=0 OF MINNESOTA SPECIAL SESSION
The recent Special Session of the Minnesota Legislature gave us new terminology, philosophy and again
some changes in rates at which certain property classifications are taxed. It appears there will be a
reduction in the rates for higher value residential homestead property, and residential nonhomestead,
commeroial/mdustrial/wiJity (phased in)- Because of a difference in the manner homestead Bud
agricultural credits are treated, we can expect the property owner's taxes to rise more in proportion to any
increase in the tax rate than before. However, at the base of all these changes is a commitment to fund
mandated programs (county and school) at the State level,thereby reducing portions of the local levies.
Tax incretnent financing changes include a need to publish a map along with the hearing notice, new
reporting requirements as well as more limitations in redevelopment and housing district financings.
Give us a call if you have specific questions about any of these areas. Actual administration and
interpretations are being developed by state departments and attorneys.
2950 Norwest Center-90 South Seventh Street•Minneapolis.MN 55402 4100-612-339-8291•FAX 612339-0854
EHIF1iS AND ASSOCIATES IS CHARTER MENIBER OF INDEPENDENT FINANCIAI. "\
ADVISORS
We're pleased to be a charter member of the National Association of Independent Public Finance Advisors
(NAIPFA) to advance the concept that state and local governments issuing bonds, leases and other forms
of financing need someone independent of agy conflict of interest on their side of the table. Bond
underwriters, while conversant with marketing bonds, have unavoidable conflicts with investor clients'
desire for high yields and their own interest in maximizing spreads. When telling issuers that they are
getting a high market price (low interest rate) what do underwriters say to investors? When they say to
issuers,"the market is right" do they then tell investors that the market is wrong?
Some underwriters say they, too, will act as fiduciary advisors. But, if they agree not to bid the issuer
loses competition for its bonds: If they will bid, can one really expect them, as buyers, to generate
maximum competition against themselves? An important goal of NAIPFA is to establish standards for the
conduct of independent advisors'practice.
"ESTIMATED"FISCAL COS'T'S CREATES COMPARISION PROBLEMS
When contemplating hiring financial advisors, a request to state All costs can lead to mistakes. For
example, one community awarded a comprehensive fiscal contract to a firm which estimated a low bond
rating fee whereas a competitor had a firm quote in which the rating fee was three tunes higher. A higher
estimate of costs might be the honest proposal and low ball estimates ought to be disqualifying.
EHLERS AND ASSOCIATES.RK,GROWIN
Please welcome to Ehlers and Associates, D vi Berson from Sussex, Wisconsin where he has been
administrator since May 1983. A graduate of Park College, Kansas City with a MPA from the University
of Nebraska,Dave's experience in several communities will serve us and you from our Waukesha office.
RQmrnwX_Ma
-sl9ski a Chisago County, Minnesota board member for eight years, a city clerk for another
eight, and who has uncanny insight into public service, has joined us as a consultant on public affairs.
Especially conversant in county matters, Rosemary has also been deeply involved in County, school
district, municipal and civic affairs. As a public official she has participated in several unique bond issues
that helped build her communities better. We are pleased to have Rosemary.
C,qu;l—EwoLt and Lloyd Gibson, new support people, enhance the productivity of our already very
efficient staff.
CONVENION PARTICIPATION
We enjoyed seeing so many city and county administrators at the annual conference of the International
City Management Association (ICMA) recently in Des Moines. The Midwest was well represented, and
Des Moines was a wonderful host to administrators.
We participated at the Michigan Public Utilities Association's Fall Meeting in Traverse City where Steve
Ao&lbacher and Jeanne Frederick Vanda gave a presentation on prudent financial management with
emphasis on relating a utility's cash position to future capital projects and payments to a city's general
fund.
Thanking you for thinking of us when considering an independent advisor.
Very truly yours,
EHLLERRSAND ASSOCIATES,INC. "1
Robert L. Ehlers
gITRMMY OF AREA BOW SAg Bond
Net Buyer
Muni ci Dal't 2@19 Tyoe of Bonds Amount Maturity Rate Index Rat I no
Iowa
Montezuma Commonalty SID 08/01/89 G.O. School Bontls $ 1,500H 1991_2005 6.67% 6.95% NR
Waverly-Shell Rock 08/07/89 G.O. School Bonds 3,5ODM 1991-2009 6.94% 6.86% AMBAC
Coarvnity SID
Clarksville Community SID 08/08/89 G.O. School Bonds 1,640" 1995-2009 6.98% 6.86% AMBAC
Davis Cty Community SID 08/14/89 Capital Lean Notes 465M 1991-1996 6.35% 7.02% NR
Davis Cty Cosmonity S/0 08/14/89 G.O. School Bonds 2,99DM 1992-2009 6.90% 7.02% AMBAC
Iowa Falls 08/21/89 G.O. Improvement Bonds 1,200M 1991-2000 6.63% 7_0% A
Perry 08/21/89 G.O. Airport Improvement Bands 270" 1991-1998 6.55% 7.09% NR
Rudd-Rockford/Marble Rock 08/22/89 G.O. Shoal Building Bonds 2,65OM 1992-2000 7.08% 7.0% AMBAC
Community SID
Rudd-R4c1,fard/Mar1,le Rock 08/22/89 ;.0. Capital Loan Notes 60DN 1990-1998 6.6n 7.09% AMBAC
Community SID
Shenandoah 08/22/89 G.O. Improvement Bands 1,000M 1991-2000 6.64% 7.09% NR
College Community SID 08/23/89 G.O. School Bonds 4,700M 1991-2000 6.61% 7.09% Al
Marengo 08/29/89 G.O. Improvement Bonds 425" 1991-2005 6.93% 7.15% NR
Parkersburg 09/05/89 G.O. tmprovment Bonds 450" 1991-1993 7.00% 7.16% NR
Waverly 09/06/89 G.O. Bonds 415M 1991-2000 6.43% 7.16% Al
Waverly 09/06/89 Water Revenue Bonds 500M 1990-2000 6.80% 7.16% A
Polk County 09/19/89 G.O. County Purpose Bonds 4,700M 19914000 6.35% 7.16% Aaa/AA
Lee County 09/26/89 G.O. Solid Waste Disposal Bands 1,500" 1991-2004 7.02% 7.33% NR
Minnesota
Goodhue County 08/01/89 G.O. Capital Notes 2,000M 1991-1994 6.08% 6.95% A-1
Goodhue County 08/01/89 G.O. Courthouse Bonds 525" 1993-2002 6.46% 6.95% A-1
Northfield 08/01/89 G.O. Rev. Hospital Refunding Bands 2,470M 1996_2007 6.74% 6.86% A
Northfield 08/07/89 G.O. Improvement Bonds 1,450M 1990-1999 6.32% 6.86% A
North Mankato 08/07/89 G.O. Improvement Bonds 975M 1991-2000 6.41% 6.86% A
North Mankato 08/07/89 G.O. Tax Increment Bonds 485M 1992-1999 6.36% 6.06% A
ISO #710 Virginia 08/07/89 G.O. School Building Bonds 1,01511 1991-2005 6.99% 6.86% Be.
Clay County 08/08/89 G.O. Watershed I", Ref. Bonds 1,060M 1990-2001 6.34% 6.86% A
Hutchinson 08/08/89 G.O. Improvement Bonds 1,250M 1991-2000 6.30% 6.86% A
Jackson 00/08/89 G.D. Wastewater Treatment Bands 2,50014 1991_2010 6,77% 6.06% Baa
Oakdale 08/08/89 G.O. Improvement Bonds 2,600M 1991-2001 6.24% 6.06% A
ISD #22 Detroit Lakes 08/14/89 G.O. Aid Antic. Certs. of Indebt 1,475M 1990 6.59% 7.02% NR
ISO 0452 Ortonville 08/14/89 G.O. Aid Antic. Certs. of Indebt 775" 1990 6.46% 7.02% NR
Pelican Rapids 08/14/89 G.O. Bonds I75M 1991-2005 6.94% 7.02% NR
ISO #I5 St. Francis 08/14/89 G.O. Aid Antic. Certs. of Indebt 3,135M 19% 6.61% 7.02% NR
ISD #347 WH I)war 08/14/89 G.O. Aid Antic. Certs. of Indebt 2,080 1990 6.40% 7.02% NR
ISO #99 Eska OB/15/89 G.O. Aid Antic. Certs. of Indebt. 920" 1990 6.69% 7.02% NR
Stillwater 08/15/89 G.O. Taxable Tax Increment Bonds 700" 1992-2001 8.86% 7.02% A
Stillwater 08/15/89 G.O. Imprmvement Bands 1,09511 1991_2000 6.40% 7.02% A
ISD #819 Wadeno 08/15/89 G.O. Aid Antic. Certs. of Indebt. 895M 1990 6.50% 7_02% NR
ISD #492 Austin 08/16/89 G.O. Aid Antic. Certs. of Indebt 5.000M 19% 6.49% 7.02% MR
Buffalo 08/21/89 G.O. Nater Revenue Refunding Bonds 785M 1991-1996 6.61% 7.09% Baal
Little Falls 08/21/89 G.O. Improvment Bonds 815" 1991-2010 6.94% 7.00 Baa
150 #912 Milaca 08/21/89 F.D. Aid Antic. Certs. of Indebt. 1,965M 1990 6.57% 7.09% NR
St. Cloud 08/21/89 G.O. Improvement Bands 2.825M 1992-2011 6.67% 7.09% A/A4-
ISD #709 Duluth 08/22/89 G.O. Aid Antic. Certs. of Indebt 51000M 19% 6.40% 7.On NR
Morris 08/22/89 G.O. Impravcment Bonds 310H 1991-2006 6.61% 7.0% Baal
M1 Higher Education 08/23/89 Revenue Bonds 1168011 1990-1999 6.94% 7.09% Baa
Facilities Authority (College of St. Bendict)
150 #789 Clarissa 08/28/89 Loan Anticipation Bonds 895M 1992 6.60% 7.15% NR
ISD #544 Fergus Falls 08/28/09 G.O. Aid Antic. Certs. of Indebt 1,700" 1990 6.49% 7.15% NR
Shorewood 08/28/89 G.O. tyrae.t Bands 1,195" 1990-2003 6.58% 7.15% A
St. Cloud 08/28/89 G.O. Taxable Tax Increxmnt Bonds 1,100" 1993-2012 9.44% 7.09% A/AA-
ISD #761 Owatonna 08/29/89 G.O. School Building Bunds 8,25011 1992-2010 6.79% 7.15% A
Stewartville 08/29/89 G.O. Temporary Improvement Bonds 245M 1992 6.44% 7.15% A
Stewartville 08/29/09 G.O. Wastewater Treat. Facility Bonds 895" 1991-2010 6.85% 7.15% A
Appleton 08/31/89 G.O. Disposal Systan Bonds 1,31SH 1991-2009 7.11% 7.15% "R
Golden Valley 09/05/89 G.O. Equipment Certs. of Indebt 3DOM 1991-1993 6.27% 7.16% Aa
Randiyohi County 09/05/89 G.O. Refunding Bands 215M 1991-1994 6.36% 7.16% A
I(andlyohi County 09/05/89 G.O. Sewer Revenue Bonds 465" 1991-2005 6.69% 7.16% A
ISO 041 Paynesville 09/05/89 G.O. Aid Antic. Certs. of Indebt 1,565M 19% 6.59% 7.16% NR
St. Francis 09/05/89 G.O. Nater Revenue Bonds 515M 1991-2005 6.8R 7.16% Baa
Net :u'4'
Muni0 a.]it, Date Type of Bonds mount Maturity But. Index Rating
Duluth 09/06/89 G.O. Isprovement Bonds f 2,05014 1991-2005 6.80% 7.16% A
Brooklyn Park 09/11/89 G.O. Park & Fire Refunding Bonds 4,44514 1991-1999 6.35% 7.15% Aa
Orono 09/11/89 G.O. Mater Sever Revenue Bands 2,300M 1993-2002 6.51% 7.15% Act
Morrison County Housing 09/12/89 Jail Revenue Bonds 5,185M 1992-2010 6.90 7.15% BIT LA
& Redevelop. Authority
Oakdale 09/12/89 G.O. Improvement Refunding Bonds 1,920M 1996-2006 6.82% 7.15% A
ISD #333 Ogilvie 09/12/89 G.O. School Building Bonds 2,11514 1992 6.71% 7.15% NR
Medford 09/12/89 G.O. Improveemnt Bonds 110" 1992-2001 6.50% 7.15% NR
Thief River Falls 09/12/89 Improvement Bands 310H 1991-2002 6.73% 7.15% Baal
Wheaton 09/14/89 G.O. Improvement Bonds 29014 1992-2011 7.32% 7.15% NR
Excelsior 09/18/89 G.O. Improvement Bonds 370M 1991-2000 6.42% 7.16% A
Ham Lake 09/18/89 G.O. Improvement Bonds 300M 1990-1997 6.40% 7.16% A
Wyming 09/18/89 G.O. Improvement Bands 12514 1991-2000 6.77% 7.16% Baa
Victoria 09/21/89 G.O. Improvement Bonds 415H 1992-2006 6.80% 7.16% Beef
Forest Lake 09/25/89 G.O. Building Bonds 150M 1990-1999 6.93% 7.161 NR
ISD #192 Farmington 09/25/89 G.O. Aid Antic. Certs. of Indebt. 2,36514 1990 6.50% 7.33% NR
International Falls 09/25/89 G.O. Tax Increment Water 5,00014 1992-2004 6.50% 7.33% BBBe
Plant Bands
Houndsv i ew 09/25/89 Taxable G.O. Increment Bonds 1,490" 1992-2005 9.21% 7.33% A
Houndsvi ea 09/25/89 G.O. Tax Increment Bonds 930M 1994-2005 6.76% 7.33% A
Tracy 09/25/89 G.O. Temporary Construction Bonds 28014 1992 6.64% 7.33% NR
Western Lake Superior 09/25/89 G.O. Bonds 1,55014 1992-2004 6.85% 7.331 A
Sanitary District
Worthington 09/25/89 G.O. Sewer Revenue Bands 1,940H 1992-2010 7.08% 7.33% MBIA
Minneapolis 09/26/89 G.O. Parking Bands 1,475" 1990-2002 7.10% 7.33% Ana
Minneapolis 09/26/89 G.O. Nicolle[ Mall Improve. Bonds 20,78514 1991-2010 7.18% 7.33% Axa
Mi oneapol iS 09/26/89 G.O. Cony. Center Related 22,300M 1994-2012 7.22% 7.331L Ana
Facility Bonds
MI Higher Education 09/26/89 Revenue Bonds 1,440 1991-2004 7.3% 7.331 BOB
Facilities Authority (Gustavus Adolphus College)
Wisconsin
Shawana 08/09/89 G.O. Promissory Notes 2,175M 1992-19% 6.19% 6.86% A
New London 5/D 08/14/89 G.O. Refunding Improvement Bonds 1,350M 1990-2001 6.64% 7.02% NR
Brookfield 08/15/89 G.O. Corporate Purpose Bands 5,0DOM 1990-2009 6.53% 7.02% Aal
Tomah 08/15/89 G.O. Corporate Purpose Bands 1,020" 1990-2004 6.67% 7.02% A
Little Chute 00/16/89 G.O. Promi ismry Nates 1,300" 1990-1999 6.491c 7.02% A
Hurley S/D 08/17/89 G.O. Promissory Notes 1,40014 1991-1999 6.84% 7.02% AMBAC
Outagamie County 08/22/89 G.O. Improvement Bonds 5,00014 1990.2007 6.54% 7.09% Aal
Wisconsin Rapids 08/29/89 Utility Refunding Revenue Bonds 1,700M 1990-1994 6.59% 7.15% Baal
Osceola S/D 08/30/89 G.O. School Building Bonds 1,62UH 1990-2009 7.25% 7.15% A
Beloit 09/05/89 State Aid Anticipation Notes 1,750M 1990 6.37% 7.16% NR
Milwaukee County 09/07/89 Revenue Anticipation Prom. Notes 22,50UM 1990 6.23% 7.16% HIS I
Bayfield County 09/11/89 Nursing Home Rev. Refunding Bonds 1,015H 1998-2010 8.0711 7.15% NR
Delavau 09/11/89 G.O. Promissory Notes 3,750H 1992 6.31% 7.15% NR
North Hudson 09/11/89 G.O. Promissory Notes 1,180" 1990-1999 6.75% 7.15% NR
River Falls 09/12/89 G.O. Corporate Purpose Bonds 2,92514 1991-2008 6.80% 7.15% At
Waupaca 5/D 09/12/89 G.O. School Bands 5,15014 2003-2003 7.15% 7.15% Aaa
Lisbon Sanitary Dist. #1 09/13/89 G.O. Promissory Notes 2,00014 1992 6.4% 7.15% NR
Beloit 09/18/89 Revenue State Aid Notes 1,750M 1990 6.375% 7.16% NR
Brookfield 09/19/89 G.O. Promissory Notes 1,275M 1991-1999 6.94% 7.16% Baal
Waupaca 09/19/89 Taxable G.O. Refunding Bonds 270M 1990-2001 9.32% 7.16% Baal
Waupaca 09/19/89 G.O. Corporate Purpose Bonds 950M 1990-2007 7.1% 7.16% Baal
Brawn County 09/21/89 Corporate Purpose Bonds 4,95011 1991-2008 6,7% 7.16% An
ElenmoJ S/0 09/25/89 G.O. Refunding Promissory Notes 90M 1990-1997 7.13% 7.33% NR
Elmwood 5/0 09/25/89 Tax and Revenue Anticipation Notes 840M 1990 6.71% 7.33% NR
New Berlin S/0 09/25/89 Tax and Revenue Anticipation Notes 8,200M 1990 6.5% 7.33% NR
State of Wisconsin 09/26/89 G.O. Bonds 63,365M 1991-2010 7.23% 7.33% AVAA
xmrrn Dakota
PSD #1 Fargo 08/17/89 G.O. Bonds 8,500M 1990-2009 6.72% 7.02% AI
Jamestown 09/05/89 Refunding lmprovement Bonds 1,195M 1990.2004 6.58% 7.16% A
Gwinner 09/11/89 Refunding Improvement Bonds 645H 1990-1999 6.66% 7.15% NR
Cass County 09/19/89 Refunding Improvement Bonds BOM 1990-2004 7.05% 7.16% NR
� 3
STATE OF
ItNEDEPARTMENT
OF NATURAL RESOURCES
PHONE NO. 296-2553 1200. Warner Rd., St, Paul, MN 55106 FILE NO.
October 24, 1989 ,
RIMMED
Barry Stock
Administrative Assistant fiFrT2 �naO
City of Shakopee �s//4414 A�Oi
129 East First Avenue
Shakopee, Minnesota 55379 tTY OF SHAKOPEE
Dear Barry:
This letter is in response to the construction of an open air shelter on
the proposed Minnesota Valley Trail alignment in Murphy's Landing.
The trail license agreement signed on April 4, 1989, specifically mentions
that the construction of any buildings or structures on the trail alignment
is not allowable (Page 2, Section 5).
The management of Murphy's Landing was quite aware of the location of the
trail corridor, and went ahead and built their picnic shelter anyway. The
area where the shelter was built was very constricted beforehand, and now
it puts us in a very difficult situation. The negotiating board of
Murphy's Landing is now also concerned about the visual impact of the
Minnesota Valley Trail on the users of the shelter. we feel that we have
been very cooperative with Murphy's Landing and have been striving to
minimize their concerns, and still meet our objectives. The reroute of the
trail alignment will be more difficult and quite costly.
The City of Shakopee has shown that they are very anxious for trail con-
struction to start and so are we. Hopefully, we will see some resolution
of the current roadblocks t0 the trail construction very soon. We will
continue to pursue any alternative solutions that may increase our
likelihood of trail completion in the Shakopee area.
Thank you for your past and future cooperation.
Sincerely,
Steve Rose
Minnesota Valley Trail Specialist
cc: Shakopee City Council
SR301:lk
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota M
Association of rk E�� tamSmall Cities `` SMALL TALK +;�
611 lowo Avenue, Staples, Minnesota 56479 November, 1989
1990 lobbying efforts in planning stage
The 1989 special session is now over and the new tax The board is also concerned about the long-range im-
bill has been passed and signed by the Governor—leaving plications of, and thg philosophical shift in,the 1989 bill.
most city and county officials in a state of confusion as The primary purpose of state aid to local governments has
they attempt to adhere to the dictates of the law. been to compensate for differences in wealth. However,
Adding to the general gloom is the knowledge that new most of the nearly $300 million of additional State paid
changes are right around the comer. Our solons are relief benefits communities with the highest property
already mulling over ways to "fine-tune" the bill and wealth.
discussing comprehensive changes in the Local govern- For example, the new system will now provide nearly
ment Aid (LGA) formula. $2,000 in increased state-paid property tax relief for a
With all this in mind, the Minnesota Association of $500,000 home,while the average$40,000 home—typical
Small Cities began planning its 1990 lobbying efforts in most small cities—will receive less than$25 of additional
before the ink was dry on the new bill. state-paid relief.
Although the Association won't adopt its complete The picture is even bleaker for small businesses.
legislative platform until November,its primary objective Although our highest priority was to gain additional prop-
is to extend the 1990 Equalization Aid program into 1991 erty tax relief for businesses in Greater Minnesota,those
and future years.The most glaring omission in the prop- taxpayers received only 9 percent of the increased state
arty tax system, board members believe, is a permanent funding. Additional commercial/industrial relief is need-
equalization program. ed to help small cities in Greater Minnesota retain existing
Tax base equalization is needed to prevent large prop- jobs, spur economic development and promote more
erty tax increases in cities with low tax bases. Although balanced economic growth in the state. Again, tax base
most small cities are well managed and fiscally rouser, equalization is the key to this dilema.It is an effective way
vative, the local property wealth of many of our com- to provide permanent property tax relief to businesses in
munities is low, and high tax rates are needed to provide communities when economic growth and development is
a basic level of services.Accordingly,taxes on homes and needed most.
businesses in many small cities are higher than the taxes In our lobbying efforts,we will also keep a close eye on
on properties of similar value in the metro area. Without changes being considered in the LGA formula.LGA pro-
the property tax relief provided by tax base equalization, vides substantial property tax relief and tax base equaliza-
the high tax rates in communities with low taxable wealth tion for cities with low property wealth—essential com-
will increase rapidly. Tax bill cont. on page 4
Addltfonal State Paid Homestead Relief Increased State-Paid Property Tax Relief
(Specie/Session Tasail/at 108%7ax Nate) (1989 Spec/al session Tax a///)
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Nomeah.OMIAM Whrc ebb nM{T/�9,eF/Mrtlaw�
Graphics by Briggs and Morgan e
Welcome to new advertisers
SMALL TALK welcomes three new advertisers in this issue of
the newsletter—the law offices of Briggs and Morgan; the
You get more engineering firm of Schoell & Madson, Inc.; and EFA, supplier of
traffic products and park/recreational equipment. As new adver-
than just tisers, these firms have been given this one-time opportunity to
summarize their companies' products and/or services.
equipment Please remember to use the services of all our advertisers.
SCHOELL & MADSON, INC.
from EFA. Schoell&Madson, Inc., has provided professional planning,civil
engineering, land surveying and soil testing services for over 33
years.
At EFA you get value and peace of mind The company supplies complete comprehensive/master planting,
along with our top-line traffic products and land use, transportation; environmental and redevelopment plan-
park/recreational equipment. ring and grant writing services.Civil engineering services—including
EFA also provides design, consulting, complete water, wastewater and storm water system studies and
design and construction/contract administration—are also provid-
installation and maintenance.
ed by the firm.They employ specialists in infrastructure renewal and
We take the time to learn your needs,tailor redevelopment.The company's survey services include property and
our top-quality products to your situation, easement description,mapping,Government comer restoration and
and we stand behind our Solutions. boundary,topographic and construction surveys.Quality control soil
So don't settle bst for testing and construction observation are also services of Schoell&
I equipment. Before Madson.
you decide, talk to an EFA representative.
Call or write us today. BRIGGS AND MORGAN Public Finance Section
Briggs and Morgan,which was one of the first law firms in Minn-
Traffic Products sesota to provide public finance services to municipalities,is a full-
Signs and sign systems service law firm founded over 100 years ago.
Painting equipment The areas of expertise of the lawyers in the public finance Suction
Flashers. cones, reflective sheeting include:general obligation and utility revenue bonds, FmHA fman-
Salt storage buildings Ging, tax and revenue anticipation financing,tax increment financ-
Fences and barricades ing,single and multi-family housing projects,health care and exempt
person financing,economic development,private activity bond India-
Park/Recreational Equipment ting,Solid waste and wastewater treatment projects,district heating
Playground and picnic equipment I projects,privatization,and arbitrage and rebate compliance services.
Exercise courses. nature walks Members of the public finance section also have the ability to draw
Sports and fitness equipment on other lawyers in the firm with expertise in related mesa of law.
Litter receptacles The firm acts as bond counsel for more than$500 million in bonds
Docks and leisure environments each year and has the reputation of having one of the finest public
finance sections in the Upper Midwest.
Minnesota Association of Small Cities
BOARD MEMBERS REGION e
Mayor Marlin LietzaµReg VP
REGION 2 Cosmos 5620.812ET]-)345
MAMayor Duane Knutson,Past Res
FertA48292 Oe 55840,2159REGION 9
CleddAdnan Dan Elwood. Reg VP
Mayor Ado Brown,Reg VP Spring valley 55975,50P]BN491
pilwon0 Si 21894S2313
REGION 10
Earl F. Andersen&Assoc., Inc. REGION 4 Mayor Wayne Weta,,Reg VP
Mayor Gerald cypennall,Eves. S0er5ume 58171,507-M4,44919608 James Circle Hoyt I.akea 55750,21525526])
Bloomington, MN 55431 CIeM Pick Waatala, Reg VP STAFF MEMBERS
(612)884-7300 Cook 55723,218-661 m
Minnesota WATS 1.800-662-6026 EXECUTIVE DIRECTOR,LOBBYIST,
Saucy TALK EOnOR
REGION 8 Ed 1, Larson, passel
Mayor Mervin Anderson,Reg VP qt. !,Box 288, Dnul 5925
BreckenrMge 58502.218fi436437
Where Quality Products ADMINISTRATIVE ADVISOR
Assure Lasting Value REGION 7 Pat Marcia Pelzel,Reg VP 5i0 Parker,pa0612 7
ssel55325
Fairfax 5932,50]423,]255
SECRETARY
Admin Doug Bunkec,Asst Reg VP Judy Knows,216891
Madison 58524 812395)3)3 611 Iowa Ave.staples 56479
Meet MASC President Gerald O'Donnell
Political activism appears to come O'Donnell's expertise and experience
naturally to those raised on Min- are the Range Association of
nesota's Iron Range, and that cer- Municipalities and Schools(RAMS1, -
tainly holds true for Gerald O'Don- the Range Mayor's Association and
nell, current mayor of Hoyt Lakes the Arrowhead Regional Develop-
and President of the Minnsota ment Commission. He is also a past
Association of Small Cities. president of the Minnesota _-
O'Donnell's interests have always Mayor's Association.
centered around local government, Locally, O'Donnell serves as the f
but luckily for small cities,he has ex- vice-president of Hoyt Lakes'
tended this interest far beyond the Economic Development Authority,is
boundries of Hoyt Lakes.O'Donnell a member of the Green Needles In-
has long been an advocate of, and dustries Board and is active in the
spokesperson for, small cities, par- Chamber of Commerce.He has serv- -
ticularily in his position on the ex. ad as mayor for three terms and was
ecutive board of the Association of a city councilmember for six years
Small Cities. Prior to assuming the prior to being elected to this position.
presidency of the organization, he He was also a member of the city's
served several terms on the board, planning commission and its board of
representing the cities in Region 4 as adjustment and has been active in a
regional vice president. variety of civic organizations and
Many of you may also know of affairs.
O'Donnell through his work with the Although he is reknowned for his Gerald O'Donnell
League of Minnesota Cities.Despite wonderful sense of humor,those who
his busy schedule and the long com- know and work with O'Donnell government, often on his own time
mute from Northeast Minnesota to characterize him as a dedicated and and at his own expense.He is a great
the Twin Cities, he served on the hard-working individual who has attribute to the organization and
League's executive board from 1986 worked hard to impart the needs and should do well in steering the Min-
through 1989. concerns of small cities to other newts Association of Small Cities in-
Other groups benefitting from elected officials and other units of to the new decade.
Nancy's
4i Notes
ry�,rl.�v By Executive Director Nancy Larson
'Sorry this edition of Small Talk testified in Worthington; Doug title to my job description—small
took so long to reach your desks,but Bunkers, Madison, testified in Mar- cities representative on the Min-
your editor—who also wears many shall and I testified in St. Cloud. nesota Pollution Control Agency
other hats—has been totally involv- Dan Elwood, Spring Valley, also Technical Advisory Committee. En-
ed in lobbying efforts during and had the opportunity to testify during vironmental issues have always been
prior to the special session.It is dur the House mini-session in Winona, of interest and concern to me, and I
ing times like these that I realize and for once, we received some am looking forward to working with
there is no such thing as a "part- positive coverage from the metro- the rest of the committee and with
time"job. However, to make up for area press. I think these people all members of the MPCA.
this lapse, another edition of the deserve a word of thanks for taking
newsletter will be sent out in the time to present our case to the 'Despite the fact that we've bare-
December. legislature and to the Governor and ly had time to catch our breath, the
his staff. MASC board is in the process of set-
'Speaking of our lobbying efforts, ting legislative priorities for the 1990
they were greatly enhanced by public *Earlier in this column I refered to session. Were always open to new
testimony given by several of our the fact that I wear several"hats"in ideas,so if you have any suggestions,
members. During the hearings con- this organization. Now, along with contact your regional vice president,
ducted by the Governor this summer, my duties as executive director,lob- our administrative advisor,Pat Bon-
Duane Knutson, Fertile, testified in byist and editor,I have added a new niwell, or me.
Moorhead; Mary Magnus, Fulda,
Tax bill °t- from page I
ponents in an quitable property tax system. If LGA is services without placing unacceptable tea burdens on local
reduced or eliminated without adequate replacement pro- taxpayers. We believe that Minnesota's property tax
grams, tax burdens in many communities will increase system should include tax relief programs that compen-
dramatica0y,and the inequities and difference in tax rates sate for differences in taxable wealth so that citizens in
between different cities and between cities and neighbor- communities receiving similar levels of local services are
ing townships will also increase. taxed at similar property tax rates.
We will be working with our Legislators during the in- It is also important for representatives of small cities
terim to develop a property tax plan that will give our local to visit with their legislators to discuss these issues and
governments the ability to provide a basic level of public to ask for their support in obtaining a permanent equaliza-
tion program during the 1990 legislative session.
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-0S
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular
session on October 2, 1989 at 4: 30 P.M. in the Utilities meeting
room.
MEMBERS PRESENT: Commissioners Kirchmeier, Kephart and
Cook. Also Liaison Wampach, Manager Van Hout and Secretary
Menden .
Motion by Cook, seconded by Kephart that the minutes of
of August 7, 1989 regular meeting, the August 22, 1989 special
meeting, the September 5, 1989 special meeting and the September
11 , 1989 regular meeting be approved as kept. Motion carried.
Motion by Kephart, seconded by Kirchmeier that the bills be
approved as kept.
Motion by Cook, seconded by Kirchmeier to remove the warrants
from the table to allow two additional bills to be presented.
Motion carried.
Ken Adolf, Schnell and Madson was present to present a final
pay request in the amount of $7,625.23 to E.H. Renner and Sons,
Inc. for well No. 8. Approval was recommended by Schoell and
Madson.
A bill from A 6 K Construction in the amount of 31,897.43
was also presented.
BILLS READ:
City of Shakopee 20,032.00
Alden Pool and Municipal 59.00
American Castings and Mfg. Corp. 546.53
American Water Works Association 14.75
Auto Central Supply Co. 33.74
Barbarossa and Sons, Inc. 953.88 -
Sam Bloom Iron and Metal Co. , Inc. 275.50
Border States Electric Supply 6,218.61
Bryan Rock Products, Inc. 330.64
Capesius Agency, Inc. 123.00
Chanhassen Lawn and Sports 119.35
City of Shakopee 22.15
City of Shakopee 1,091.95
Clay's Printing Service, Inc. 707. 13
Communications Auditors 102.57
Dressen Oil Co. 25.00
Jim Dunning 28.08
E.P.L. Inc. 30,493.83
Feed Rite Controls, Inc. 2,699.12
Fresco, Inc. 26. 12
General Office Products Co. 126. 12
General Tire Service 259.72
Glenwood Inglewood 18.55
Gopher State One-Call, Inc. 295.00
Graybar electric Co. , Inc. 1,204.36
H & C Electric Supply 11889.50
Johnson Block and Ready Mix, Inc. 1,204.80
Leef Bros. , Inc. 22. 50
Metro Sales, Inc. 89.25
Midas Muffler and Brakes 688.53
Minnegasco, Inc. 3. 00
Minnesota Municipal Utilities Association 400.00
Minnesota Municipal Utilities Association 460.00
Minnesota Valley Testing Laboratories, Inc. 16.00
Mor-Tel Phone Center 175.00
Ted Neisen 357.20
Northern States Power Co. 365,604.34
Northern States Power Co. 332.32
Northern States Power Co. 839.56
Plehal Blacktopping, Inc. 480.00
E.H.Renner and Sons. Inc. 7,625.23
A & K Construction, Inc. 1,897.43
Reynolds Welding Supply Co. 43.12
Schoell and Madson, Inc. 3,275. 82
Scott County Sheriffs Communications 442.20
Shakopee Public Utilities Commission 184.80
Shakopee Services, Inc. 33.00
Simon-Midwest, Inc . 166.16
Al Smith Excavating 232.00
Southwest Suburban Publishing, Inc. 291.50
Starks Cleaning Services, Inc. 68.00
State of Minnesota-Dept. of Labor and Ind. 30.00
T & R Service 20.00
Total Tool 150.53
Valley Industrial Propane, Inc. 22.06
Louis Van Hout 56.05
Voss Electric Supply Co. 90.00
Wild Iris, Inc. 25.00
Woodhill Business Products 83.30
Word Perfect Corporation 40.00
Yarusso's Hardware 29.38
O'Connor and Hannan 1, 575.45
Motion by Kirchmeier, seconded by Cook that the bills
be approved as kept. Motion carried.
The update of the water study to provide for long-term
water system improvement planning was discussed. The start
of that study had been waiting until completion of the
preliminary comprehensive plan by the City. The water study
can now be started.
Commissioner Kephart questioned Mr. Adolf as to the status
of options available to the Commission on telemetering.
The Commission was informed nothing more had been done, but they
had the option of authorizing a feasibility study with the
consulting firm used by Schoell and Madson.
A Communication from the Scott County Court services regarding
an appreciation dinner on November 17 was acknowledged.
Secretary Menden left the meeting.
The Liaison Report was given by Jerry Nampach. The Third
Avenue project appears to be going well.
Manager Van Bout advised that he had been informed of a
City Code provision stating no overhead line construction.
After discussion, the concensus was to bring this issue up for
discussion at the next joint meeting with the Council .
Motion by Kephart, seconded by Cook to authorize the
donation of a 9357.50 labor and material bill to the Chamber
of Commerce for removal of a pole. Motion carried.
Motion by Cook, seconded by Kirchmeier to authorize
Resolution #354 A Resolution Regarding the Administration
of Minimum bill Provisions of Certain Resolutions Previously
Adopted. Ayes: Commissioners Kirchmeier, Kephart- and Cook.
Nayes: none. Resolution passed. Motion carried.
Motion by Cook, seconded by Kirchmeier to bring the Atwood St.
costs to the table. Motion carried.
Motion by Cook, seconded by Kephart to retable the Atood St.
to the November meeting.
Commissioner Cook withdrew the above motion.
Motion by Cook, seconded by Kephart to table the Atwood St.
Coate until the Shakopee Public Utilities Commission receive
a formal invoice from the City of Shakopee. Motion carried.
Water rates will be reviewed in November.
Manager Van Hout reported no new plats for the month
of September, 1989.
Fire Calls report: three calls for a total man hours
of three hours and 15 minutes.
Lost time accidents : none.
The next regular meeting of the Shakopee Public Utilities
Commission will be held on November 6, 1989.
Motion by Cook, seconded by Kephart that the meeting be
adjourned. Motion carried.
Barry K ' meier, Commission President
ATTEST:
zJI.��� lu1L� 1 � kL�ly
Barbara Menden, Co mission Secretary
TENTATIVE AGENDA
ADJ. SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 21, 1989
Mayor Dolores Lebens presiding
1] Roll Call at 7:00 P.M.
21 Recess for H.R.A. Meeting
3] Re-convene
4] Liaison Reports from Councilmembers
51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
6] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*7] Approval of Minutes of November 8, 1989
8] Communications:
*a] Ruth Bayless re: resignation from Shakopee Youth Building
Committee
b] Herbert Hafner, Shakopee Village Homeowners Ass'n re:
request for street light
*c] Terry Goddard, National League of Cities re: National
Cities Fight Back Against Drugs Week
d] Margaret Thompson re: street lights or turn arrows on
Gorman Street
*e] Clifford Stafford re: resignation from Planning
Commission
9] 7:00 PM PUBLIC HEARING - on the modification of the City's
Redevelopment Plan for Mn. River Valley Redevelopment
Project No. 1; on the establishment of TIF District #8;
and on adopting a financing plan for the proposed TIF
District #8
7:30 PM PUBLIC HEARING - on the vacation of a portion of a
drainage and utility easement in Meadows 2nd Addition
10] Boards and Commissions: Planning Commission:
a] Amending City Code Sec. 11.03, Subd. 6D
b] Traffic Control at the Intersection of CR-83 and CR-16
TENTATIVE AGENDA
November 21, 1989
Page -2-
11] Reports from Staff:
a] Snow Season Parking Restrictions
b] Commercial/Retail Development Incentive Policy,Res. 3150
c] Capital Equipment - Hurst Paladine Rescue System
d] Purchase of Lockers
*e] Planner I Position
f] Sewer Billing Base
*g] Refund to Canterbury Downs for PUD Administrative Waiver
h] Approve Bills in Amount of $841, 665.59
i] Upper Valley Drainage Project Phase II, 1987-5A
j ] Stop Sign at 10th and Harrison
*k] Semi-Final Estimate No. 7 - Vierling Drive, Project No.
1988-1
1] Vierling Drive - Informational
12] Resolutions and Ordinances:
a] Res. No. 3148, Receiving Report and Ordering Improve-
ments to 2nd Avenue, Atwood, and Scott, Project No.
1990-1
*b] Res. No. 3147, Accepting Work on 6th Ave. Sanitary Sewer
Project 1988-2
*c] Res. No. 3149, Accepting Work on 13th Ave. , 1987-12
*d] Res. No. 3145, Vacating Part of Easement in Valley Mall
1st Addition
*e] Res. No. 3146, Amending Compensation for Shakopee
Public Utilities Commissioners - effective Jan. 1st
f] Ord. No. 279, Amending Chapter 11, Zoning Regulations
g] Ord. No. 278, Amending Chapter 8, Traffic Regulations
h] Ord. No. 277, Amending Chapter 5, Liquor Licensing
i] Ord. No. 276, Amending Chapter 4, Building Regulations
13] Other Business:
a]
b]
C]
14] Adjourn
Dennis R. Kraft
City Administrator
TENTATIVE AGENDA
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Adjourned Regular Session November 21, 1989
Chairman Gary Scott presiding
1. Roll Call at 7:00 P.M.
2. Approval of the November 8, 1989 Meeting Minutes
3. Bergquist Tax Increment Project - Resolution $89-6
4. Other Business
a)
b)
5.
6. Adjourn
Dennis R. Kraft
Executive Director
PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
REGULAR MEETING SHAKOPEE, MN NOVEMBER 8, 1989
Commissioner Scott called the meeting to order at 7:01 p.m. with
Comm. Zak, Vierling, Clay and Wampach present. Also present were
Dennis Kraft, City Administrator; Julius Coller II, City Attorney;
Barry Stock, Asst. City Administrator and Mayor Lebens.
Wampach/Vierling moved to approve the minutes of October 3, 1989.
Motion carried unanimously.
Wampach/Vierling moved to offer five year of tax increment
assistance to FMG/TSUMURA providing that FMG/TSUMURA formally
notifies the City of Shakopee prior to 4:30 p.m. on November 29,
1989 of their intent to locate their project in Shakopee, and agree
to work with FMG in obtaining other required permits and approvals.
Motion carried unanimously.
Wampach/Vierling moved to adjourn to 7:00 p.m. November 21, 1989.
Motion carried unanimously.
Meeting adjourned at 7:05 p.m.
Dennis Kraft
City Administrator
Carol Schultz
Recording Secretary
�3
MEMO TO: Dennis R. Kraft, HRA Executive Director
FROM: Barry A. Stock, Assistant City Administrator
RE: Bergquist Tax Increment Project - Resolution #89-6
DATE: November 16, 1989
INTRODUCTION
A City Council public hearing has been scheduled for 7:00 p.m. on
November 21, 1989, to hear comments on the following matters:
1. The amendment of the Redevelopment Plan relating to the
authorities of the Minnesota River Valley Housing and
Redevelopment Project #1.
2. The establishment of Tax Increment District #8.
3 . The adoption of a Tax Increment Financing Plan for the
proposed Tax Increment Financing plan for the proposed
Tax Increment Financing District.
Prior to the public hearing, it would appropriate for the Shakopee
Housing and Redevelopment Authority to take action on Resolution
#89-6, a resolution amending the modified Housing and Redevelopment
Plan relating to the Minnesota River Valley Housing and
Redevelopment project #1 and establishing Tax Increment District
#8, located within Redevelopment Project #1 and approving and
adopting a Tax Increment Financing Plan related thereto (See
attachment 41) . The Tax Increment Financing Plan for Tax Increment
District #8 is shown as attachment #2 in the City Council memo
relating to the Bergquist Tax Increment Project.
BACKGROUND
On October 3, 1989, the Shakopee Housing and Redevelopment
Authority approved Resolution #89-4, requesting Council action on
the following:
1. Approval of modifications to the Redevelopment Plan for
Minnesota River Valley Housing and Redevelopment Project
#1.
2 . Approval of the establishment of a new Tax Increment
Financing District in Project area #1 to be designated
as Tax Increment Financing District #8.
3 . The adoption of a Tax Increment Financing Plan relating
thereto.
Resolution #89-4 also referred the modified redevelopment plan to
the Shakopee City Planning Commission for review and comment as to
whether the proposed modification was consistent with the City's
Comprehensive Plan.
On October 3, 1989, the Shakopee City Council approved Resolution
#3128 calling for a public hearing on the adoption of a
modification to the Redevelopment Plan for the project, the
establishment of Tax Increment Financing District #8 in the project
area and the adoption of a Tax Increment Financing Plan relating
thereto.
On November 9, 1989, the Shakopee Planning Commission moved to
inform the Shakopee City Council and Shakopee HRA that the findings
of the Planning Commission revealed that the Bergquist Tax
Increment Project is in conformance with the City's Comprehensive
Plan.
SIIMMARY
The Bergquist project will provide three years of Tax Increment
assistance in accordance with the city's Industrial Development
Incentive Policy. Under the proposed plan, Bergquist would not
receive any Tax Increment assistance for Phase 1 of their project
at this time. Tax Increment collections would be passed through
to the various taxing jurisdictions until Phase 2 of the project
is complete. At that time, Bergquist would be eligible for three
years of gross tax increment assistance from the entire project.
Three years gross Tax Increment would equate to approximately
$160,000. This is based on a project market value at completion
of $1,789,400.
On November 17, 1989 staff met with representatives from the
Bergquist and they advised us of a potential change in the scope
of the project. Bergquist is considering completing a larger
portion of the project or the entire project earlier than planned.
At the time this memo was being drafted, city bond counsel had
not recommended a course of action. The change in project scope,
may necessitate that the Tax Increment process be re-initiated.
Therefore, staff is not prepared to make a sound recommendation at
this time. At our meeting move facts will be available for us to
make a recommendation.
ALTERNATIVES
1. Table action pending further information from staff as
a result of the potential change in project scope.
2. Take no action on this issue at this time.
3. Approve Resolution #89-6.
STAFF RECOMMENDATION
Staff will have a recommendation for the HRA's consideration at the
November 21, 189 meeting
ACTION REQUESTED
A recommendation will be presented at the meeting.
Attachment #1 _
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE
CITY OF SHAKOPEE
COUNTY OF SCOTT
STATE OF MINNESOTA
RESOLUTION NO. 89-6
A RESOLUTION APPROVING MODIFICATION OF
REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY
REDEVELOPMENT PROJECT NO. 1, ESTABLISHING TAX
INCREMENT FINANCING DISTRICT NO. 8 LOCATED
WITHIN REDEVELOPMENT PROJECT NO. 1, AND
APPROVING AND ADOPTING A TAX INCREMENT
FINANCING PLAN RELATING THERETO.
BE IT RESOLVED by the Board of Commissioners (the
"Commissioners") of the Housing and Redevelopment Authority (the
"Authority") in and for the City of Shakopee, Minnesota (the
"City") , as follows:
Section 1. Recitals
1.01. It has been proposed that the Authority amend the
Modified Housing and Redevelopment Plan (the "Redevelopment Plan")
relating to Minnesota River Valley Housing and Redevelopment
Project No. 1 (the "Redevelopment Project") established pursuant
to and in accordance with Minnesota Statutes, Section 462.411 to
462.716, inclusive, as amended, amend the Redevelopment Plan, to
establish Tax Increment Financing District No. 8 (the "Financing
District") in the Project Area, and adopt the Tax Increment
financing Plan relating thereto pursuant to and in accordance with
Minnesota Statutes, Sections 273.71 to 273.78, inclusive, as
amended.
1.02. This Authority has investigated the facts and has
caused to be prepared with respect thereto, an amendment to the
Redevelopment Plan for the Redevelopment Project. This Authority
has also caused to be prepared, and has investigated the facts with
respect to the establishment of proposed Tax Increment Financing
District No. 8 as stated in the proposed Tax Increment Financing
Plan relating thereto.
1.03. The Authority has performed all actions required by
law to be performed prior to the amendment of the Redevelopment
Plan and the establishment of Tax Increment Financing District No.
8 and the adoption of the proposed Tax Increment Financing Plan
relating thereto; has requested the written opinion of the City's
Planning Commission relating to the proposed amendment of the
Redevelopment Plan and adoption of the Tax Increment Financing Plan
relating to Tax Increment Financing District No. 8; and has
requested that the City Council (the "Council") of the City hold
a public hearing relating to the above-stated matters.
1.04. The Authority hereby determines that it is necessary
and in the bast interest of the Authority and the City at this time
to approve the amendment of the Redevelopment Plan establishing Tax
increment Financing District No. 8 and approving and adopting the
proposed Tax Increment Financing Plan relating thereto.
Section 1. Approval of Tax Increment Financing District No.
8.
Subject to the finding, determination, and approval of the
establishment of Tax Increment Financing District No. 8 by the
Council, proposed Tax increment Financing District No. 8 within the
Redevelopment Project No. 1 is hereby approved by the Commissioners
of the Authority. The property included in said Tax Increment
Financing District shall be the property described in the proposed
Tax Increment Financing Plan relating thereto, as approved in
Section 4 hereof.
Section 2. Approval of Redevelopment Plan and Tax Increment
Financing Plan.
The proposed amendment of the Redevelopment Plan for the
Redevelopment Project, and the adoption of the proposed Tax
Increment Financing Plan for Tax Increment Financing District No.
8 (collectively referred to as the "Plans") , presented to the
Authority on this date, are hereby approved and adopted by the
authority.
Section 3. Filing of Plans.
The Authority shall cause the Plans, as finally approved and
adopted, to be filed with the Minnesota Department of Revenue.
Section 4. Certification of Assessed Value.
Upon approval of the establishment of Tax Increment Financing
District No. 8 and the adoption of the proposed Tax Increment
Financing Plan relating thereto by the Council, the Authority shall
request the County Auditor of Scott County (the "County Auditor")
to certify the original assessed value of the real property within
Tax Increment Financing District No. 8, as described in the Tax
Increment Financing Plan relating thereto.
Dated: November 21, 1989
Chairman
ATTEST:
Executive Director
OFFICIAL PROCEEDINGSOFTHE SHAKOPEE CITY COUNCIL
SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 8, 1989
Mayor Lebens called the meeting to order at 4:00 p.m. with Cncl.
Clay, Vierling, Wampach, Scott and Zak present.
Discussion took place on the 1990 tax levy and budget and on the
1989 general fund balance. There was consensus on a number of
items which will be contained in resolutions which will be
considered by Council at future meetings.
Scott/Clay moved to recess. Motion carried unanimously.
Wampach/Zak moved to reconvene to City Council at 7:00 p.m. Motion
carried unanimously.
Vierling/Clay moved to recess to Housing and Redevelopment
Authority meeting. Motion carried unanimously.
Zak/Vierling moved to reconvene to City Council at 7:05 P.M.
Motion carried unanimously.
Liaison reports were given by councilmembers.
Mayor Lebens asked if there was anyone from the audience who wished
to address anything not on the agenda. There was no response.
Vierling/Clay moved to approve the consent business.
Roll Call: Ayes: Unanimous
Noes: None Motion carried.
Vierling/Clay moved to approve the minutes of October 17 and 23,
1989. (Motion approved under consent business) .
Wampach/Clay moved to receive and file the letter from Mr. Jack
Marty regarding the 1990 Camp Courage Wagon Train. Motion carried
unanimously.
Dennis Kraft reviewed the letter of resignation from Ruth Bayless
as a member of the Shakopee Youth Building Committee. He said she
has other business at this time that prevents her from giving
sufficient time to the Committee. She did express an interest in
being considered for reelection next January.
Bob Schneider, Shakopee Lions Club President, read the three
resolutions of the Lions Club relating to the Shakopee Youth
Building. He said his club feels very strongly about this
resolution and they feel the building should be strictly for the
use of a Shakopee Youth Building with any space available for
senior citizens secondary. Dennis Kraft reviewed his meeting he had
with the youth building committee regarding the use of the building
for religious or political activities. LeRoy Houser said that he
felt it should be kept strictly for youth activities and any other
Proceedings of the - November 8, 1989
Shakopee City Council Page -2-
requested activities should be scheduled through the Community
Recreation Department.
Vierling/Wampach moved that the three resolutions submitted by the
Shakopee Lions Club be attached to the City's resolution (No.
3123) . Motion carried unanimously.
Vierling/Clay moved to authorize the proper city officials to
execute the Stipulation of Dismissal with Prejudice with regard to
the Lawrence Intveld and Carl Lindstrand condemnation proceedings,
Project No. 1987-5 Upper Valley Drainage. (Motion approved under
consent business) .
Vierling/Clay moved to accept the resignation of Barbara S.
Prudoehl from the Energy and Transportation Committee with regrets.
(Motion approved under consent business) .
Barry Stock reviewed the proposed Commercial/Retail Development
Incentive Program. The principle components of the incentive
program are:
1. The project must be located in either the B-1, B-2 or B-3
zoning districts.
2 . Projects within the B-3 must meet the downtown building
design standards and be consistent with the goals and
objectives set forth in the Downtown Revitalization Plan.
3 . The project must return a 30-1 market value ratio increase.
4 . The project must be new construction or a building expansion.
Rehabilitation projects would not be eligible for program
financial assistance.
5. The project or building expansion must have a minimum value
of $1 million.
Cncl. Clay asked why it would not be available for rehabilitation
projects. Barry Stock replied that generally a rehabilitation
project does not meet the $1 million minimum value and that
projects under $1 million dollars are not cost effective to pursue
due to the administrative and legal costs associated with tax
increment financing. Cncl. Vierling said she has a problem with
it being only for new expansion instead of existing expansion. Mr.
Stock stated that the provision addressing expansion should be
clarified to read that new construction and new construction
serving as the expansion of an existing building would be eligible.
There was some discussion on the "pay as you go" policy being more
security for the City. It was suggested that "pay as you go" be
the preferred tax increment approach.
I
Proceedings of the _ November 8, 1989
Shakopee City Council Page -3-
Wampach/Zak moved to approve the proposed Commercial/Retail
Development Incentive Policy with a "pay as you go" policy
incorporated in the program. Motion carried with Mayor Lebens and
Cncl. Scott opposed.
Cncl. Clay asked if this incentive program would help Mr. Bakken's
project. Barry Stock replied that he would not be eligible because
his project is already in existence.
Wampach/Vierling moved to open the public hearing on the vacation
of a utility easement lying in the south corner of Lot 1, Block 1,
Valley Mall 1st Addition to allow for the expansion of the Shakopee
Town Square Theatre. Motion carried unanimously.
Cncl. Vierling asked if the utilities have been contacted. Mr.
Kraft replied that all the utilities have been relocated.
Mayor Lebens asked if there were any questions from the audience.
There were none.
Vierling/Wampach moved to close the public hearing. Motion carried
unanimously.
Vierling/Wampach moved that the Council is willing to vacate
certain easements in Lot 1, Block 1, Valley Mall let Addition, to
allow for the expansion of Shakopee Town Square Theatre, after the
relocation of the existing watermain and gas main and the creation
of a new easement; and direct staff to prepare the appropriate
resolution for Council consideration when such actions have been
completed. Motion carried unanimously.
Vierling/Clay moved to authorize the appropriate City officials to
enter into the recycling program agreement between the City of
Shakopee and Scott County funding City costs associated with the
acquisition of the recycling containers. (Motion approved under
consent business) .
Vierling/Clay moved to authorize the appropriate City officials to
submit a grant application to the Metropolitan Council under the
Solid Waste Abatement program. (Motion approved under consent
business) .
Vierling/Clay moved to authorize the appropriate City officials to
execute the performance bond agreement as submitted by Amzak Cable,
Midwest, Inc. in accordance with the cable franchise ordinance.
(Motion approved under consent business) .
Vierling/Clay moved to authorize the appropriate City officials to
execute the drainage and utility easements between the Prior Lake-
Spring Lake Watershed District and the City of Shakopee and the two
Proceedings of the _ November 8, 1989
Shakopee City Council Page -4-
respective property owners, Mr. and Mrs. David LuCast and Mr. Terry
Hanson. (Motion approved under consent business) .
Vierling/Clay moved to authorize the appropriate City officials to
execute a contract extension agreement with Orr-Schelen-Mayeron and
Assoc. , Inc. for Professional Services associated the Lewis Street
Project at a not-to-exceed figure of $7,200.00. (Motion approved
under consent business) .
The City Engineer reviewed the Municipal State Aid System projects.
Discussion ensued on the portion of Vierling Drive between County
Road 17 and 79. He said that construction on this portion cannot
be done because it is not on the municipal state aid system. The
possible alternative would be to annex that small portion of
Jackson Township. Another option would be to do the section without
it being on the state aid system and possibly collecting state aid
funds after the fact. A State Aid street must begin and end at
another state aid street. He said that the Adams Street project
and McKenna Road project is high on the priority list of being
done. Cncl. Vierling asked that he check with the State into
after-the-fact funding for that portion of Vierling Drive located
outside the City limits.
Vierling/Zak moved to have the City Engineer go ahead and do a
feasibility report on Adams Street and pursue negotiations with
Jackson Township on the possible annexation (of property between
CR-77 and CR-15) . Motion carried unanimously.
Cncl. Wampach left at 7:45 p.m.
Vierling/Zak moved to approve the bills in the amount of
$214, 398.25.
Roll Call: Ayes: Unanimous
Noes: None Motion carried.
Absent: Cncl. Wampach
Vierling/Clay moved to approve entering into a 5 year lease with
Scottland Inc. and the North American Life and Casualty Company
for a period of five years starting January 7, 1989 for an amount
of $1.00 and other good and valuable considerations. (Motion
approved under consent business) .
Vierling/Clay moved to authorize the appropriate City officials to
buy back up to 78.0 hours of earned, but unused holiday time from
Officer John Flynn at his current rate of pay of $17. 167/hr. and
40. 0 hours from Officer Raymond Erlandsen at his current pay rate
of $13.013/hr. (Motion approved under consent business) .
Vierling/Scott moved to advertise and post notice of expiring terms
on Boards and Commission, pursuant to the City's policy.
Motion carried unanimously.
J
Proceedings of the - _ November 8, 1989
Shakopee City Council Page -5-
Vierling/Clay moved to renew the health insurance coverage with
Blue Cross/Blue Shield effective January 1, 1990 with an increase
of 9% plus a mandated benefit increase of $.12 per single and $2.02
for family coverage (Motion approved under consent business) .
Cncl. Zak said he would like to have more information from the
Police Department on what type of locker set would warrant the cost
of $884.85. Mr. Kraft said he would talk to Police Chief and come
back with the information.
Cncl. Scott addressed the issue of the request for a one year leave
of absence from the Police Department for Dennis Anderson. He said
he feels that it is not right for any leave of absence for that
amount of time strictly for the convenience of trying out another
occupational field.
Clay/Mayor Lebens moved to table the request for a one year leave
of absence from Dennis Anderson until Cncl. Wampach returns.
Motion carried unanimously.
Zak/Vierling offered Resolution No. 3139, A Resolution of
Commendation to Ray Ruuska, and moved its adoption. Motion carried
with Mayor Lebens opposed.
Zak/Vierling moved to direct the appropriate City officials to
develop a formal employee recognition program and report back to
City Council. Motion carried unanimously.
Vierling/Clay offered Resolution No. 3142, A Resolution Canvassing
Returns for the Municipal Election, and moved its adoption. Motion
carried unanimously.
Scott/Vierling offered Resolution No. 3143, A Resolution Amending
Resolution No. 1571, Adopting a Personnel Policy for the City of
Shakopee, and moved for its adoption. Motion carried unanimously.
Vierling/Clay offered Resolution No. 3140, A Resolution Ordering
the Preparation of a Report on an Improvement to Lewis Street
Between 4th Avenue and 10 Avenue Sommerville Street Between
Shakopee Avenue and 10th Avenue, and moved its adoption. Motion
carried unanimously.
Vierling/Clay offered Resolution No. 3144, A Resolution Declaring
Adequacy of Petition and ordering the Preparation of a Report for
Vierling Drive Watermain Improvements from Limestone Drive to plus
or minus 2 ,000 feet west and moved for its adoption.
Roll Call: Ayes: Unanimous
Noes: None Motion carried.
Absent: Cncl. Wampach
Vierling/Scott moved to direct the appropriate city officials to
execute the letter agreement with McCombs, Frank, Roos, Inc. to
cover the cost of preparing the feasibility report for the Vierling
Proceedings of the November 8, 1989
Shakopee City Council _ Page -6-
Drive Watermain Improvements at a not-to-exceed figure of $600.00.
Roll Call: Ayes: Unanimous
Noes: None Motion carried.
Absent: Cncl. Wampach
Scott/Zak moved to table the request from the Shakopee Fire
Department for the purchase of the Hurst Paladin System as quoted
by Metropolitan Fire Equipment for $6,524.00 until further
information can be provided. Motion carried unanimously.
Scott/Zak moved to deny and override the Civil Service Commission's
recommendation for granting a one year leave of absent for Dennis
Anderson.
Roll Call: Ayes: Cncl. Clay, Zak, Scott and Mayor Lebens
Noes: Cncl. Vierling Motion carried.
Absent: Cncl. Wampach
Mayor Lebens read a letter from Mr. Stans regarding a museum
proposal for the City Council's consideration. A meeting will be
set up with Mr. Stans to discuss this matter further.
Scott/Vierling moved to have a letter of commendation written to
Sergeant Anderson. Motion carried unanimously.
Cncl. Clay said he would like to have the matter of the odd-even
parking during the snow season looked into. He asked the Assistant
City Administrator to investigate other alternatives to the snow
season parking.
Vierling/Clay moved to raise the Utility Commission salaries to
$150.00/month for the Commissioners and $175. 00/month for the
Chairman.
Roll Call: Ayes: Cncl. Vierling, Zak, Clay and Mayor Lebens
Noes: Cncl. Scott Motion carried.
Absent: Cncl. Wampach
Scott/Vierling moved to adjourn to November 14, 1989 at 7:00 P.M.
Motion carried unanimously. Meeting adjourned at 8:45 p.m.
Judith S. Cox
City Clerk .
Carol L. Schultz
Recording Secretary
CONSENT
October 14, 1989
To whom it may concern;
I, Ruth I. Bayless, do hereby tender my resignation as
a member of the Shakopee Youth Building Committee
effective immediately.
I also wish to make clear at this time that any and all
statements and opinions expressed by me concerning
Resolution 3123 (copy enclosed)are my own and are in no
way representative of anyone other than myself. It has
never been my intention or desire to act as spoksperson
for Cannon Valley Girl Scout Council or Shakopee Girl
Scout Service Team as represented by Ms S. Frankhouser.
One other matter that I feel requires clarification at
this time is the statement attributed to Mr. Leroy
Houser in the September 28, 1989 issure of the Shakopee
valley News (copy enclosed) . At no time has there been
any rallies or gatherings, pro-life, pro-choice, political,
religous orany other kind held at the Shakopee Community
Youth Center.
When the Shakopee Youth Building Committee was originally
appointed by the Shakopee City Council it was stressed
that supervised youth activities should have priority
followed by senior citizen activities and that any remain-
ing available time to be scheduled in an unbias and non-
prejudicial manner. This policy has been strictly adhered
to. There have been at various times meetings held at
the building by many different committees. These meetings
were on a one time only basis and were restricted to the
members of that particular committee. Never has the building
been used for a profit making enterprise.
Sincerely,
Ruth I. Bayless
219iWest Sixth Avenue
Shakopee, hat 55379
Cy'1 "198q
This item was discussed at the November 8th meeting, but no action
was taken at that time.
ACTION REOUESTED•
Move to accept the resignation of Ruth I. Bayless from the Shakopee
Youth Building Committee.
e*hakopee Village �b
Homeowners Association, Inc.
P 0 31Shakopee, Minnesota 55378
November 14, 1989 CITY OF S�HnUFEE
TO: City of Shakopee
129 E 1st Av. - -
Shakopee, MN 55379 _
FROM: The Board of Directors
Shakopee Village Homes Assn.
PO Box 31
Shakopee, MN 55379
SUBJECT: Request for a street light to be installed at the North end of
Shawnee Trail by the cul de sac
There was unanimous support at a recent Shakopee Village Home Assn.
residents' meeting for a street light.
The area that a street light is requested for presently is very dark
at night. The closest street light is approximately one block to the south.
- There are no street lights in the vicinity to the north, east or west of the
cul de sac. The area is adjacent to the railroad track.
Due to the darkness in the evening the cul de sac area:
1. is dangerous for children and adults who have to get to
their homes.
2. has been the area of vandalism.
3. has been used for late drinking get-togethers.
4. has been used as a lovers lane.
5. has been used as the starting point to speed south on
Shawnee Trail.
This is a 100% residential area with many young children. There are
25 families that would be more secure after the installation of this light.
4erbert J H Irg er<,e �, �.E / �,�n
"
331 Shawnee Trail
Shakopee, MN 55379
(Phone 445-4298)
(Additional information can also be obtained by contacting Bob Michels
at Michels Accounting 445-8753)
EAST 4th AVE.
North
0 0 0 0
349 S 330
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CONSENT &
Nations l 1301 Pennsylvania Avenue NW Olfieers
League Washington, D.C.
Of 20004 sm,o am
Cities (202) Maya.Fl ,,fim M
6263000
October 2, 1989 tea: (202)626-3043 F,••��KeP•esae�r
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The Honorable Dolores Lebens Mayo,N mss,Im.sane
Mayor of Shakopee mmmuml°mp°'b'°`"`
129 E. First Ave. `.^.l bumb
Shakopee, Minnesota 55379 E—m eD. m,
A.all
Dear Mayor Lebens:
Just a note to personally ask you to submit a resolution in your
council proclaiming December 3rd - December 9th as "National
Cities Fight Back Against Drugs Week. a
We see the week as a focal point in mobilizing all facets of our
communities - government, civic groups, business leaders, all
citizens - to the national crusade against drugs and crime.
Enclosed is an open letter I addressed to all municipal officials
asking their help in this campaign which goes into more detail
concerning the issues or needs of cities, and activities they can
participate in.
Additional information as to ways cities can make this week a
meaningful contribution to the War Against Drugs will be
forthcoming from the National League of Cities. Contact person
at the League is Julio Barreto in its Office of Policy Analysis
and Development.
Sincerely,
T rry Goddard
President RE rIF!V FI.1
Mayor of Phoenix
Enclosures: OCT- G1989
Background Piece CITY OF SHAKQPP�
Resolution
Press Release
Op-ed Column
Letter to President
List of Activities to do
SML Packet Stuffer
ACTION REODESTED•
Move to proclaim December 3rd - December 9th as "National Cities
Fight Back Against Drugs Week. "
Cities Fight Back Against Drugs - op-ed column
This is a call for action, and I direct it to everyone in
our community. We must all join together to fight back against
drugs. It must be an all-out fight, because the crisis of drug
abuse, drug trafficking and drug-related crime has penetrated
deep into the very essence of American life.
Addiction saps the productivity of our workforce and
threatens the lives of mothers and their unborn children. The
fast money and hidden profits of drug dealing poison the morals
of our young people who see and want, rather than save and
work. The crime and violence surrounding the drug culture are
corrupting families, destroying and terrorizing neighborhoods,
endangering our police and community leaders, and clogging our
courts and prisons.
As a nation, we have spent more than $21 billion over the
past eight years in a fragmented, largely unsuccessful fight
against illegal drugs. We are losing ground, and many people
are losing hope.
This deplorable situation cannot continue. It must be
overcome, and the job will be hard, costly and tedious. Success
won't come soon or easily, but we cannot afford to fail.. We
must fight back, and we can show our determination by joining
in a nationwide "Cities Fight Back Against Drugs Week, "
December 3-9.
Page 2 - Cities Fight Back Against Drugs op-ed column
Mayor Terry Goddard of Phoenix, Ariz. , president of the
National League of Cities, conceived the "Cities Fight Back
Against Drugs" campaign as a national demonstration of the
breadth and depth of our commitment to wage and win this
battle. It is a call for a broad, full-scale effort that
attacks all aspects of the drug threat. We all should join it.
President Bush recognized the urgency of the drug crisis,
and he has come forward with a broad plan to attack its many
components. His determination to make this a high visibility,
high-priority issue -- not just here in the United States, but
also in our foreign policy -- is important and welcome news.
Indeed, it is essential to any chance of winning the war
against drugs.
Just as essential is a commitment of resources, and here it
appears that the president's plan needs improvement. Washington
must put more money into the war against drugs, and help should
come directly to local governments. Our cities and towns are
on the front line, not only in law enforcement but also in
prevention and treatment. Our tasks are tremendous, and the
best way to assure the best use of the help we need is through
direct allocation of federal support.
We must work to rid our neighborhoods and schools of the
attitude that drugs will be tolerated in any form whatever.
Drugs are not a private matter of personal choice; their sale
and use are illegal activities that are ruining people's lives
and blighting our society.
Page 3 - Cities Fight Back Against Drugs op-ed column
No one should look the other way when someone is using
drugs or offering them to others. No one should shrug his
shoulders when a house or apartment becomes a drug den, when a
neighbor or friend starts to behave erratically, or when
expensive goods begin showing up out of thin air.
Drug education must begin early, and it must be provided to
all children. It is the strongest preventive action we can
take, and to let any child fall victim for lack of it verges on
being a crime in itself.
Our police need our help to track down and capture the drug
traffickers, and we must come forward to help them. Even more
important, our families, and particularly our children, need
help to resist the temptation of drugs and the seductive
fantasies of quick money from dealing in drugs. We need to
build personal strength and self-esteem into vulnerable
youngsters, but we can only do this by offering alternatives
that are worthwhile and realistic.
Unfortunately, for many children growing up in poverty, no
such alternatives seem to exist, and positive role models are
tragically few. opportunities must be created, and their
promise must be real and attainable, or else we cannot succeed.
The penalties for drug trafficking, money laundering and
other drug-related criminal activity must be stringent, and
they must be enforced. The same goes with penalties for
participating in this activity as a drug buyer and user.
Y `
Page 4 - Cities Fight Back Against Drugs op-ed column
Confiscation of property, imprisonment, suspension of driver's
licenses or professional accreditation, and other deterrents
are justifiable and have teeth. It's time to get tough.
Drug violence also demands tougher penalties, including the
death sentence for those who commit murder in the repugnant
atrocities of narco-terrorism.
In addition, we must deal with the most costly, most
difficult and most uncertain aspect of the drug crisis:
treatment and rehabilitation. There is no simple or universal
cure for addicts.
Dependency can distort values and destroy judgment. Many
pregnant mothers, fully aware of what drugs are doing to their
unborn children, still take drugs to satisfy their own craving.
Skilled workers and professionals risk their careers and may
endanger their co-workers and families trying to maintain a
hidden addiction.
Treatment and rehabilitation demand personal commitment and
cost a lot because of the intensive individual attention
required. our national anti-drug effort must include this
investment, however, or we will abandon countless fellow
Americans to a life of dependency and despair.
How much will it cost to fight back against drugs?
Calculations are difficult because each component supports the
others in this battle. Enforcement and imprisonment will
become less costly as education and interdiction improve, for
Page 5 - Cities Fight Back Against Drugs op-ed column
example. The real question is how much will we lose and how
much will it cost our society by waging less than all-out war
against drugs?
The question of our national investment to fight drugs must
also be considered in the context of other national priorities.
Too many times over the past decade, the needs of hometown
America have suffered neglect or rejection because our leaders
in Washington said there was no money available.
Now, we are preparing to launch a broad anti-drug program
that all agree is urgent and will be expensive. But this war
cannot be fought at the expense of other essential domestic
programs. They help provide the few remaining resources to
create opportunities to those in need in our cities and towns.
Weaken them and you weaken our national anti-drug effort, too.
The money is needed, no doubt about that. If it cannot be
found outside our existing domestic federal budget, then new
resources must be found. Yes, that may mean new taxes, but
let's be honest about it and quit the kind of delusion that a
drug environment would have us adhere to.
Our citizens have made it clear that drug abuse is our most
urgent national problem, and I want to show them what we can do
and what needs to be done during Cities Fight Back Against
Drugs Week. Let's see if our national leaders are ready come
alongside us to fight back, too.
# # #
Q"
NATIONAL LEAGUE OF CITIES
�d
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, City Engineer
SUBJECT: Gorman Street
DATE: November 15, 1989
INTRODUCTION:
Staff has received a request from Ms. Margaret Thompson of 718
Garden Lane, Shakopee , Minnesota to install street lights on
Gorman Street and also to add curb and gutter to this street.
Staff would like to discuss this request with the City Council
and formulate a response to Ms. Thompson.
BACKGROUND:
Gorman Street is currently a paved street with no curb and
gutter. It goes from 4th Avenue to Marschall Road and passes
through mainly vacant land . The Shakopee Public Utilities
building and Public Works building is located on the west side of
Gorman Street. There are apartment buildings at the southwest
corner of Marschall Road and Gorman Street. There are no street
lights on this street.
As stated in Ms. Thompson' s letter, she is concerned about the
safety on this street. The street is relatively dark and there
is a sharp curve in the street which Ms. Thompson feels is a
hazard for vehicles. Ms. Thompson also feels that curb & gutter
would greatly assist vehicles in staying on the roadway as they
traverse around the curve.
The current practices for the City of Shakopee is to pay for all
new street light installations. Staff has contacted Shakopee
Public Utilities to find out what the cost would be to install
street lights on this segment. Attached is a letter from the
Utilities Manager indicating what this proposal would cost. He
has stated that to install 3 street lights, one at the curve and
one equal distance in either direction would cost approximately
$3 ,680 .00. If a single street light were installed at the curve,
the cost would be approximately $1 ,820.00.
The City of Shakopee normally installs streets lights at the time
development occurs and requires the developer to pay for the
street lights. Consequently since this street passes through
basically undeveloped land the street lights have never been
installed nor have they been requested. If street lights were
installed at this time there is the possibility that they would
need to be relocated depending on the exact development and
location of driveways or future intersections.
gd
In regards to Ms. Thompson's request to install curb & gutter on
the street, Gorman Street is currently on the City of Shakopee's
5-Year Capital Improvements Program. The project as scheduled in
the program would be for complete street reconstruction including
the installation of curb and gutter and sidewalks.
To date there has been very little development pressure to
reconstruct this street. In addition, the existing pavement is
in relatively good condition and there is some service life left
in the street. Because there are many streets in Shakopee that
are in far worse condition, Gorman Street is not as high a
priority as other streets. But again, this project is on the 5-
year plan and it will be reconstructed some time within the next
several years.
Staff does not feel that curb and gutter should be installed
until the street is reconstructed.
Staff has also investigated the accident history on this street
with the Shakopee Police Department. According the Shakopee
Police, there has been no reported accidents on this segment over
the past 2 years.
Ms . Thompson also inquired whether or not a sharp curve sign
could be placed at the curve.
ALTERNATIVES:
1 . Install street lights on Gorman Street. Install 3 street
lights on Gorman Street at a total cost to the City of
$3,680 .00 .
2. Install one street light at the curve for a cost of
$1 ,820.00.
3 . Do not install any street lights on Gorman Street.
RECOMMENDATION:
Staff agrees that this street is extremely dark and difficult to
travel at night. Because there is little development in this
area though, staff does not feel that it may be in the best
interest of the City to install street lights on this entire
street due to the uncertainty of driveways and future
intersections when this area develops. Staff does feel that the
installation of one street light at the curve would greatly
imporve the safety of this street.
Staff also does not feel that curb and gutter should be installed
at this time , but rather wait until the entire street is
reconstructed.
� C�
Staff does agree with Ms. Thompson that a sharp curve sign on
this curve would also improve the safety on this street and
reduce the potential for vehicles from driving off the road.
ACTION REQUESTED:
1 . Discuss the request for street lights on this street and
direct staff to take the appropriate action.
2. Direct the appropriate City staff to install a sharp curve
sign on this street.
3. Direct staff to notify Ms. Thompson of the action taken by
the City Council on her request.
DH/pmp
GORMAN
� C�
T0: Dave Hutton, City Engineer
FROM: Lou Van Hout, Utilities Manager
RE: Gorman Street, Street Lighting Estimate, 4th Ave to
Marachall Rd.
DATE: 11/15/89
The installation of streetlighting on this street is estimated to
be more costly than normal because of the shallow rock in the
area. The estimated costs assume an overhead wire crossing
Gorman to avoid street cut and patching, and then going
underground from that point.
The lighting design is a matter of judgement, as this is not a
major thoroughfare. Since there are existing lights at 4th Ave,
and at Marschall, the addition of lighting at the point where the
street curves, is the most probable location where lighting would
be a benefit.
You asked if we could estimate the costs for just lighting the
curve point, and also estimate installing three lights . Because
of the layout, the cost to install a second light about 400 feet
to the North of the curve point is not much more than the coat to
install a single light at the curve.
ESTIMATED COST:
1 light at curve point: S 1, 820
2 lights: 1 light at curve,
1 light 400 ft North
of first light: S 305 add'l
$ 2,125
3 lights: 1 light at curve,
1 light 400 £t North,
1 light 400 ft East: S 1,555 add'l
$ 3,680
RECEI YED 8 a
OCT3 11989
CITY 9F SHAKOPEE IQ —d-l— yZ
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CONSENT sk-)
Clifford Stafford
2328 Eagle Creek Blvd.
Shakopee, MN 55379
November 9, 1989
Mr. Terry Forbord, Chairman
Shakopee Planning Commission
City Hall
Shakopee, MN 55379
Dear Mr. Forbord,
Effective this date I am resighning from my present position on
the Shakcpee Planning Commission. My decission to do so is due to personal
obligations which will prevent Ire from attending scheduled meetings and
which interfere with my being able to devote as much time to commission
matters as is needed in order to make adequate decissions concerning those
requests put before us. I am returning all materials given me by the city,
and I would ask that you convey to the other commission members my regret
that I will no longer be able to work with them since I have enjoyed doing
so in the time I have been on the commission.
Sincerly�
Clif�. Stafford
RECOMMENDED ACTION:
Move to accept the resignation of Clifford D. Stafford from
the Planning Commission. RECF",! r_
IDV- 91989
OITY OF SHAKOPEE
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Bergquist Tax Increment Project - Resolution #3152
DATE: November 16, 1989
INTRODUCTION
A City Council Public Hearing has been scheduled for 7:00 p.m. on
November 21, 1989 to hear comments on the following matters:
1. The amendment of the redevelopment plan relating to the
authorities Minnesota River Valley Redevelopment Project
#1.
2. The establishment of Tax Increment District #8, and
3 . The adoption of a Tax Increment Financing Plan for the
proposed Tax Increment Financing District.
Shown in attachment #1 for Council consideration is Resolution
#3152 approving the modification to the Redevelopment Plan
Minnesota River Valley Redevelopment Project #1 and establishing
Tax Increment District #8, located within Redevelopment Project #1
and approving a Tax Increment Financing Plan related thereto. The
Tax Increment Financing Plan for Tax Increment District #8 is shown
as attachment #2 .
BACKGROUND
On October 3, 1989, the Shakopee City Council approved Resolution
#3128, calling for a public hearing on this matter. City staff
subsequently sent copies of the proposed modification to the
Shakopee School Board and County Board for review and comment.
On November 6, 1989 the City Administrator met with the Shakopee
School Board (ISD 720) . The City of Shakopee subsequently received
formal correspondence from the Shakopee School Board (See
attachment #3) . The School Board is endorsing Council's
consideration and approval of the proposed project.
On October 23, 1989, City staff met with representatives from Scott
County regarding the Bergquist Tax Increment Project. On October
25, 1989, the Scott County Board went on record in support of a
favorable consideration by the Shakopee City Council regarding the
proposed Tax Increment Project. (See attachment #4) .
On November 9, 1989, the Shakopee Planning Commission found that
the proposed modification of the Redevelopment Plan was consistent
with the City's Comprehensive Plan. (See attachment #5) .
SUMMARY
The Bergquist Project will provide three years of Tax Increment
Financing and assistance to the developer, which is consistent with
Attachment #5
MEMO TO: Barry A. Stock, Assistant city Administrator
FROM: Douglas K. Wise, City Planner
RE: Modification to Redevelopment Plan for Minnesota River
Valley Housing and Development Project No. 1
DATE: November 16, 1989
INTRODUCTION
At their meeting on November 9, 1989, the Shakopee Planning
Commission passed a motion finding that the proposed modification
to the Redevelopment Plan for the Minnesota River Valley Housing
and Development Project #1, is consistent with the City's
Comprehensive Plan.
BACKGROUND
The Bergquist Company has requested Tax Increment Assistance from
the City of Shakopee in accordance with the City's Industrial
Development Incentive Policy. The City Council has scheduled a
public hearing for November 21, 1989 to solicit comments relating
to the modification of the City's Redevelopment Plan for it' s
Minnesota River Valley Redevelopment Project #1, the establishment
of Tax Increment Financing district #8 to be located within
Redevelopment Project #1 of the City, and the adoption of a tax
increment financing plan for the Bergquist project. City statutes
require the Planning Commission to review the proposed modification
to the Redevelopment Plan and make a determination whether the
modification is consistent with the City's Comprehensive Plan.
The proposed development site is located within the Shakopee
Industrial Park and is presently zoned heavy industrial (I-2) . The
proposed project is a permitted use in accordance with the I-2
Section of the Shakopee Zoning Ordinance. A review of the
Comprehensive Plan reveals that the site in question is scheduled
for industrial land use development and is located within the
Municipal Urban Service Area.
PLANNING COMMISSION RECOMMENDATION
At their meeting on November 9, 1989, the Planning Commission
passed a motion finding that the proposed modification to the
Redevelopment Plan for Minnesota River Valley Housing and
Development Project #1 is consistent with the City's Comprehensive
Plan.
9
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Partial Vacation of Easement in The Meadows 2nd Addition
DATE: November 17, 1989
INTRODUCTION:
On October 17, 1989, the City Council set a public hearing for
November 21, 1989, to consider the vacation of part of an easement
lying within Lots 1-4, Block 3, The Meadows 2nd Addition.
BACKGROUND:
The City has received a request from the developer of the
Meadows 2nd Addition for a partial vacation of a drainage and
utility easement lying within Lots 1-4, Block 3, The Meadows 2nd
Addition. There is a 120 foot drainage and utility easement
running through The Meadows 1st Addition part of which also runs
through the 2nd Addition. This easement is for the Upper Valley
Drainage Project. The developer is asking that the City consider
vacating the Northerly 20 feet of this easement. This vacation
will increase the buildable area of Lot 2 and 3, Block 4. The City
Engineer has been in touch with the developer and has determined
that the City does not need this 20 feet of the original 120 foot
easement for the Upper Valley Drainage Project.
There have been no objections to the proposed vacation
expressed by staff members, nor from Shakopee Public Utilities,
Minnegasco or US West communications. At their regular meeting on
November 9, 1989, the Planning Commission passed a motion finding
that the vacation of the 20 foot drainage and utility easement in
Lots 1-4, Block 3, The Meadows 2nd Addition, is not in conflict
with the City's Comprehensive Plan and recommended the approval of
the vacation.
The purpose of the public hearing is to determine whether or
not the 20 feet of this 120 foot drainage and utility easement
serves a public purpose. Having received no indication that there
is a need to retain the easement, it would appear that it does not
serve a public purpose. Unless evidence is presented at the public
hearing to show otherwise, staff recommends approval of the partial
vacation of the 120 foot drainage and utility easement.
RECOMMENDED ACTION:
1. Hold public hearing.
2. Offer Resolution No. 3131, A Resolution Vacating Part Of A
Drainage And Utility Easement Lying Within Lots 1-4, Block 3,
The Meadows 2nd Addition, Scott County, Minnesota, and move
its adoption.
JSC/tiv
MRMO TO: Judy Cox, City Clerk
FROM: Douglas E. Wise, City Planner
RE: Vacation of Drainage and Utility Easement in Meadows 2nd
Addition.
DATE: November 16, 1989
INTRODUCTION
At their meeting on November 9, 1989, the Shakopee Planning
Commission passed a motion recommending to the City Council
approval of the vacation of 20 ft. of a drainage and utility
easement in Lots 1 - 4, Block 3, Meadows 2nd Addition, since it is
no longer a requirement and is not in conflict with the City's
Comprehensive Plan.
BACKGROUND
When the City approved the preliminary plat for Meadows
Subdivision, a 120 ft. wide drainage easement was required for the
Upper Valley Drainageway. The final plat for Meadows 2nd Addition
includes a portion of that drainage easement. The final design
and construction of the drainageway in this area has been completed
and it has been found that an easement 100 ft. in width is
sufficient for the drainageway. The developer has requested that
the additional 20 ft. of easement be vacated to allow for
additional building area within the lots.
State Statutes require that the Planning Commission review proposed
easement vacation and indicate to the City Council whether the
proposed vacation is in conflict with the City's Comprehensive
Plan. The City's Comprehensive Plan indicates that sufficient
easement or dedicated land should be provided for drainage and
utility purposes. The Comprehensive Plan does not specify the
width easements should be for projects such as the Upper Valley
Drainageway. Since the City Engineer has determined that the
additional 20 ft. of easement area is not needed for the final
project, the Planning Commission has passed a motion finding that
the vacation is not in conflict with the Comprehensive Plan and
recommending to the City Council approval of the vacation.
PLANNING COMMISSION RECOMMENDATION
At their meeting on November 9, 1989, the Planning Commission
passed a motion finding that the vacation of 20 ft of drainage and
utility easement in Lots 1 - 4, Block 3, Meadows 2nd Addition, is
not in conflict with the City's Comprehensive Plan and recommends
approval of the vacation by the City Council.
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MEMO TO: Dennis Kraft, City Administrator
FROM: Douglas K. Wise, City Planner
RE: Setbacks for Accessory Buildings in Rural Areas
DATE: November 16, 1989
INTRODUCTION
At their meeting on November 9, 1989, the Shakopee Planning
Commission passed a motion recommending to the City Council that
City Code Section 11.03, Subdivision 6D, be amended to allow
accessory buildings in the rural areas of the City to be located
closer to the front lot line than the principal dwelling.
BACKGROUND
City Code Section 11.03, Subdivision 6D, currently states "No
detached garage or other accessory building shall be located nearer
the front lot line than the principal building on the lot. "
At their August and September meetings, the Board of Adjustment and
Appeals granted variances in the R-1 zoning district for the
construction of two accessory buildings to be located closer to the
front lot line than the principal building on large tracts of land.
After the approval of these variances, the Board of Adjustment and
Appeals indicated to staff that the city should look at amending
this provision of the code to allow accessory buildings closer to
the front lot line in the rural parts of the city.
The staff agreed with the Board of Adjustments and Appeals and
presented alternatives for amending the Code to the Planning
Commission at their October meeting. Staff recommended that the
buildings be allowed to be placed closer than the principal
building on large parcels of property where the principal building
is set back a considerable distance from the road. However, staff
recommended that a greater minimum distance from the road than the
normal setback be required to prevent placement of accessory
buildings close to the road in a way that would disturb the
aesthetics along rural roads. At their meeting on November 9,
1989, the Planning Commission held a public hearing on a proposed
change to the City Zoning ordinance, which would allow accessory
buildings in the AG, R-1, and Shoreland Districts to be placed
closer to the street than the principal dwelling provided the
accessory buildings are located at least 200 feet back from the
front property line.
PLANNING COMMISSION RECOMMENDATION
At their meeting on November 9, 1989, the Planning Commission
passed a motion recommending to the City Council that City Code
Section 11.03, Subdivision 6D, be amended to read as follows:
"No detached garage or other accessory building shall be
located nearer the front lot line than the principal building
(except in the AG, R-1, and Shoreland Districts) . In the AG,
to °-
R-1, and Shoreland Districts accessory buildings shall not be
located nearer the front lot line than the principal building
or 200 feet, whichever is less. "
ALTERNATIVE
1. The City Council pass a motion directing staff to draft an
ordinance amending City Code Section 11.03, Subdivision 6D,
as recommended by the Planning Commission.
2. The City Council can pass a motion directing staff to draft
an ordinance amending City Code Section 11.03, Subdivision 6D,
with a different minimum setback requirement for accessory
buildings in the AG, R-1, Shoreland Districts than recommended
by the Planning Commission.
3. The City Council can pass a motion directing staff to draft
an Ordinance deleting City Code Section 11.03, Subdivision 6D
from the City Code, thereby allowing accessory structures to
be placed up to the front setback requirement for principal
building in all districts, regardless of where the principal
building is located on the property.
4. The City Council can pass a motion to not amend the City Code
at this time.
ACTION REQUESTED
offer and pass a motion directing staff to draft an Ordinance
amending City Code Section 11.03, Subdivision 6D Changing the front
setback requirements for accessory buildings as recommended by the
Planning Commission.
10L
RENO TO: Dennis Kraft, City Administrator
FROM: Douglas K. Wise, City Planner
RE: Traffic Control Devices at the Intersection of County
Roads 16 and 83.
DATE:
INTRODUCTION
At their meeting on November 9, 1989, Shakopee Planning Commission
passed a motion recommending to the City Council that a request be
made to Scott County for a study of the intersection at County
Roads 16 and 83 to determine whether additional traffic control
devices are needed at this intersection.
BACKGROUND
At the November 9, 1989, Planning Commission meeting, concerns were
raised about safety at the intersection of County Roads 83 and 16.
Planning Commission members felt that this is currently a dangerous
intersection and that a study should be done to determine whether
additional traffic control devices are needed at the intersection.
The intersection currently has a two-way stop, requiring County
Road 16 traffic to stop and allowing County Road 83 traffic to
proceed through the intersection at a high speed. The Commission
was particularly concerned about the danger of crossing County Road
83 with the high speed traffic, and, in particular, the additional
traffic now being added to this road by trucks servicing the new
gravel pit south of this intersection on County Road 83.
The City Engineer has indicated that the proper procedure would be
for the City to request from the County a study be done of the
intersection to determine the appropriate level of traffic control
devices needed.
PLANNING COMMISSION RECOMMENDATION
The Planning Commission recommends that the City Council request
from Scott County a study of the intersection of County Roads 16
and 83 to determine whether additional traffic control devices are
necessary at this location.
ACTION REQUESTED
Offer and pass a motion directing the City Engineer to request a
traffic study be done by Scott County at the intersection of County
Roads 16 and 83 to determine whether additional traffic control
devices are necessary at this location.
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Snow Season Parking Restrictions
DATE: November 16, 1989
INTRODUCTION:
To facilitate snow removal operations in the City of Shakopee, the
City currently operates under a calendar parking snow removal
program. Staff has prepared the following information which will
serve as a review of the current winter parking restrictions.
BACKGROUND:
The City of Shakopee initiated calendar parking restrictions in
1982. The system implemented at that time was virtually impossible
to enforce because calendar parking was only enforced when a snow
emergency was declared and announced on the local radio station.
The current calendar parking ordinance was formally adopted in
1983. The ordinance was subsequently reviewed and amended to
prohibit on street parking in the central business district area
between 2 A.M. and 6 A.M.
Between 1983 and 1985 calendar parking was in effect from November
15th through April let from 12 midnight until 8 A.M. In 1987 the
ordinance was amended to prohibit parking on the west and south
side of streets or avenues on odd numbered days beginning at 2 A.M.
until 6 A.M. and on east and north sides of streets or avenues on
the even numbered days between 2 A.M. and 6 A.M. In more general
terms, if you live on an even side of the street, you may park on
that side of the street on the even calendar days, on odd calendar
days parking is permitted on the odd numbered side of the street.
Since the calendar parking ordinance went in to effect, between 800
and 1000 citations have been issued annually. The present fine for
violators of the calendar parking ordinance is $10.00. Based on
the number of citations issued and the number of calls received
from Shakopee residents by the Police Department, City Ball
officials and Public Works Department, one might concur that our
residents are having a difficult time understanding the ordinance
or it may be too restrictive. Keep in mind that the present
ordinance is enforced between November 15th and April 1st
regardless of the level of snow fall. It should also be noted that
the City does not control the fine for violators of the ordinance.
There are many different methods of restricting parking on city
streets during the snow season. Shown in attachment #2 is a memo
from the Public Works Superintendent examining our current
ordinance and other options available to the City. I believe that
our present ordinance is adequate except in terms of enforcement.
In my conversations with Shakopee residents and police officers,
the general consensus is that it is ridiculous to enforce the
ordinance when there is no snow fall. Enforcement during periods
when there is no reason to plow streets simply tends to alienate
Shakopee residents and create a nuisance for our police officers.
In an effort to develop a parking ordinance that is more
understandable and acceptable, I am recommending that the current
ordinance be amended by simply adding a provision which states that
calendar parking will be in effect and enforced when weather
conditions warrant plowing and until the road surfaces have been
plowed or removed to the full width of the roadway thereon.
Staff has reviewed the proposed ordinance amendment with both the
Police Chief and Public Works Superintendent. The police
department favors any change that does not require them to enforce
calendar parking when there is no snow. The Public Works
Superintendent favors an amendment which enforces calendar parking
whenever there is a snowfall.
Additionally, staff is recommending that in the utility bill
announcements and newspaper include the following: 1. Strong
encouragement to comply with calendar parking at all times. 2. An
explanation and indication of what the City's considers as weather
conditions which warrant plowing. Generally, our policy for
plowing would be snowfalls greater than 2" or more or weather
conditions which may cause drifting.
A public hearing is not required for this type of ordinance
amendment. However, City Council may want to consider that a
public hearing be called to solicit public input on the proposed
ordinance amendment. Staff does not think it is necessary in this
case to have a public hearing and would like to see the ordinance
amended prior to the onset of the heavy snow fall season.
Therefore, if Council concurs, staff would recommend that the
appropriate City officials be directed to prepare the necessary
ordinance amendment.
ALTERNATIVES•
1. Move to amend Section 9.5 Subd. 2 of the Shakopee City Code
by adding a provision which states that calendar parking will
be in effect and enforced when weather conditions warrant
plowing and shall continue in affect until the same has been
plowed or removed to the full width of the roadway thereon.
2. Amend the City Code consistent with alternative #1 but do not
specify an accumulation snowfall amount. simply enforce and
effectuate ordinance at the onset of any snowfall.
3. Adopt some other method of prohibiting parking on city streets
during the snow fall season.
4. Schedule a public hearing to solicit public input on the
proposed amendment to the calendar parking ordinance.
5. Maintain the status quo.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED•
Move to direct the appropriate City officials to prepare the
appropriate ordinance amendment amending Section 9.5 Subd. 2 of the
Shakopee City Code adding a provision which states that calendar
parking will be in effect and enforced when weather conditions
warrant plowing and shall continue in affect until the same has
been plowed or removed to the full width of the roadway thereon.
Attachment 41
§ 9.50
( SEC. 9.50. PARKING DURING STREET MAINTENANCE AND PARKING
BETWEEN NOVEMBER 15 AND APRIL 1.
Subd. 1. There shall be no parking on any City street,
alley or public parking lot when all or any of said street, alley
or public parking lot is designated and/or posted for maintenance
work by proper City officials or employees.
Source: Ordinance No. 107, 4th Series
Effective Date: 10-28-82
Subd. 2. Between November 15th and April 1st, inclusive,
parking is prohibited on the West and South sides of streets or
avenues on odd-numbered days for the day beginning at 2:00 o'clock
A.M. and until 6:00 o'clock A.M.; and on the East and North sides
of streets or avenues on the even-numbered days for the day
beginning at 2:00 o'clock A.M. and until 6:00 o'clock A.M.
Source: Ordinance No. 217, 4th Series
Effective Date: 5-28-87
Subd. 3. Parking Hours in the Central Business District.
There shall be no parking on the following streets in the Central
Business District between 2:00 o'clock A.M. and 6:00 o'clock A.M.,
to-wit: Second Avenue, First Avenue and Levee Drive between
Sommerville and Fuller Street and Lewis Street, Holmes Street- and
1 Fuller Street between Second Avenue and Levee Drive.
Source: Ordinance No. 171, 4th Series
Effective Date: 7-4-85
Subd. 4. No snow shall be removed from private property
and subsequently deposited on public right-of-way such as, but not
limited to, streets and alleys.
Subd. 5. Upon showing of undue hardship in individual
cases, the Council may grant modification or exemption from the
above upon notifying the City Engineer, the Street Department and
the Police Department.
Source: Ordinance No. 107 , 4th Series
Effective Date: 10-28-82
Subd. 6. It is unlawful to park in violation of this
Section.
Source : Ordinance No. 127, 4th Series
Effective Date: 8-4-83
(Sections 9.51 through 9.98 , inclusive, reserved for future
expansion.)
(
-214- (9-1-87)
Attachment #2
i
CITY OF SHAKOPEE
PUBLIC WORKS DEPARTMENT
MEMO
i
TO: DENNIS KRAFT-Administrator
BARRY STOCK -Asst . Administrator
CITY COUNCIL
FROM: JIM KARKANEN-PUBLIC WORKS
SUBJECT: CALENDER PARKING REVIEWAL 45
DATE: NOV. 17 , 1989
INTRODUCTION:
This reviewal of our snowplowing ordinance is intended to
provide ,you and members of our City Council with a background of
how residential parking creates problems for snowplowing
operations, and how the parking ordinance regiments residential
parking in order to help facilitate these plowing operations , and
cleanup operations after a major snowstorm. This parking
restriction also allows for tagging or towing an abandoned
vehicle after 24 hours instead of the previously allowed 48
hours, thus assisting the Police department in removing
"snowbirds" and abandoned vehicles.
BACKGROUND
Calender parking restrictions were initiated in 1964 , but
were virtually impossible to enforce because they could only be
implemented by a public announcement on the local radio station.
For obvious reasons, this system did not work, and could not be
enforced, and was virtually ignored by the public, and the
involved departmental agencies .
After encountering many parking and plowing problems during
the winter season of 1981-82 , in which we received 95.0 inches of
snow, the current calendar parking ordinance, #107 , Section 9. 50
was formally adopted October 19 , 1982, and was used initially for
the winter season of 1982-83 , at which time we received 74 . 4
inches of snow. We felt that the adoption of the parking
ordinance was timely because of the numerous times that we had to
plow, and because of the accumulation of snow building up at the
curbline was restricting parking space, thereby creating narrower
street passageways which were considered a safety problem when
car were parked on both sides of the street. We also found that
there are some streets that became se narrow that emergency
vehicles could not properly pass through the area. '..
REVIEWAL: This ordinance was reviewed by the Public Works and
Police departments after the inaugural season, and this report
was submitted to Council for their comments on May 12th, 1983 .
It was recommended that we continue using the winter parking
restrictions in succeeding years, but a year-round ban was
suggested for the CBD area from 2 AM until 6 AM. This downtown
parking restriction was suggested because the Police department
i
found that they could more easily identify "suspicious" vehicles
parked downtown, and the Public Works department could conduct
sweeping, cleaning and maintenance activities early in the
morning before the parking spaces became occupied. This early
morning ban also encouraged the downtown residents and tenants to
use the downtown parking lots for overnight parking. This
recommendation was adopted and implemented for the 1983-84 winter i
season in which we received 98 .6 inches of snow, and we felt that
the winter parking restrictions were very helpful in our plowing
operation. However, the winter season of 1986-87 was nearly
devoid of snow ( 17" ) , and we were requested to provide another
reviewal of the parking ordinance which was submitted on April
30th, 1987 , at which time it was recommended that the early
morning parking ban be changed from midnight to 2:00 AM. , and end i
at 6 :00 AM, instead of 8:00 AM. This change was recommended and
instituted in order to allowing residential parking for late
evening guests in the residential neighborhoods until 2 AM.
SNOW CHART 1980-81 21 . 1"
1981-82 95.0"
1982-83 74.4"
1983-84 98.6"
1984-85 72.7"
1985-86 69. 5"
1986-87 17 .4"
1987-88 46 .0"
1988-89 56 . 3"
EXEMPTIONS: The Ordinance also allows Council to grant
exemptions to the parking restrictions when presented to Council ,
and the Council agrees that a hardship exists. These exemptions
can be granted on an individual basis , and we have found that
when a resident uses an electric heater plug-in, this will create
a problem when parking across the street. It is also apparent
that living on a cul-de-sac can create problems in certain
locations.
PAST PROCEDURES: Prior to implementation of the calender parking '..
enforcement, the Street department had somewhat resigned itself
to the fact that parked cars , and snowbirds were an occupational
stigma that we simply had to contend with. It was common
practice for vehicle owners to deliberately park their vehicles
in front of their driveway so the plow wouldn't leave a windrow
across their driveway opening, or worse yet, they would park
their vehicle next to their neighbors driveway or across the
street. This action would generate phone calls and complaints
for several weeks following a plow operation, and/or we would
find ourselves sending trucks into the neighborhoods several
times each day, for several weeks, attempting to clean these
snowpiles. This practice became very expensive because of the
time and labor involved trying to clean up the residential
streets. Of course, if the snow pile was located next to a
driveway, or a neighbor's driveway, then we would hear about it
immediately. This resulted in a very unorganized plow cleanup,
and created many hard feelings between neighbors, and of course
was a negative reflection on our department trying to clean the
streets. This also became very expensive because the trucks had
to be dispatched on every call , and the plow routes had to be
inspected daily for several weeks following plow operation. The
Police department also had many problems with this type of a i
"reaction" situation, because the offenders were very hostile
towards having their vehicles towed, and the Street department
was obligated to return and clean up the snow pile after the
vehicle was towed. This unorganized cleanup operation was very
bad for public relations for the Street and Police departments,
not to mention an unnecessary cost to the cleanup.
After a storm, a cleanup is absolutely necessary because of
subsequent snowfalls which will make it very difficult to keep
plowing to the curbline if the snowbank at the curb becomes too
high. By not being able to keep the snow plowed to the curbline,
the street becomes very narrow, and if cars are parked on both
sides of the street, eventually two-way traffic cannot safely
pass in the center of the street, and emergency vehicles cannot
use the streets . We have found that this is especially true on
some of our newer subdivisions where narrower streets seem to be
constructed lately. There are also many of our older streets
that seem to have many cars parked on the street because of
multiple dwellings, such as East Shakopee Ave from Marschall Road
to Naumkeag street. With cars parked on both sides of the
street , only one lane traffic is permitted on Shakopee Avenue and
two-way traffic cannot meet each other safely. i
On a snowfall which requires plowing, (usually at 1 1/2" to Ili
2" ) , the Street department will start their plow operation as
early as possible knowing that the majority of residential
parking is on one side of the street. This ban will expire after
6 AM, but there are not that many people moving their vehicles
into the neighborhood, they normally are exiting the residential
area.
By cleaning the street full width, (with parking permitted
on one side of the street) , we can at least get close to the curb
on the other side of the street, and we will schedule one plow
vehicle to check and clean up the other side of the street the
next morning. After we check the residential areas the following
day, we are then finished with the snowplow operation, because
the street has been reasonably cleaned up, no snowbirds are left,
and public reaction is minimized. The Police department does not
have to get involved except for enforcement or if we have a
obvious "snowbird" situation that has to be cleaned up.
ENFORCEMENT:
When the parking restriction begins on November 15th, the
Police Department will generally issue warning tickets for
violators for the first 15 days of the ban, unless there is an
I( O�
1
extraordinary amount of snowfall which requires more snowplow
operations. The Police department generally issues about 1 , 000
tickets per year. During the winter of 1986-87 , a part time
person was contracted to issue tickets during an early morning
time period in order for the squad cars to be patrolling in other
areas.
NOTIFICATZON: The Street department installs large warning
signs at the major entrances to our City as a reminder and i
notification that there is a parking restriction in our City. We
have also installed approximately 45 warning signs in strategic I
locations in our neighborhoods so that they serve as a constant i
reminder that we have a parking ordinance. These locations are
generally where there are streets leading into a neighborhood j
addition, or where there has been an extraordinary number of
tickets issued, or in a location that appears to have many new or
transient visitors or tenants. We also include a "stuffer" in
the SPUC utility bill during the first month of November (or
December) explaining the ordinance to the public. There is also
a legal notice placed in a block add in the local newspaper, and
there usually is a column notice by the Police department or a
friendly reminder to the public. It is our impression that the
public is well aware of the parking restrictions , but there will
always be people who will totally ignore the ordinance with no j
regard to the purpose of the parking restrictions .
ALTERNATIVE METHODS USED:
Some of our neighboring communities have various other parking
restrictions that they use during the winter season:
1 . A continual ban on street parking during the winter season,
and/or a .year around ban at all times. The City of Bloomington
tried a winter ban several years ago, and it was not accepted by
the public. It is our understanding that the City of Burnsville
has a city wide parking ban during any snowfall .
2. Some of the larger cities will ban parking only after a snow
emergency has been declared by City officials. They only declare
this type of an emergency only when a major snowstorm develops,
and they do not plow they smaller snowfalls . Needless to say, we
have probably finished our plow operation, and probably cleaned
up by the time they have started their declared snow emergency•
We would never want our plow operation to be compared to their
snowplow system. A major problem with this type of operation, is
that this system has to be declared in the media, and this does
not guarantee that everyone is going to receive notice, and this
operation also requires a special towing schedule with a lot of
bad public relations.
3 . Some of the smaller suburbs and local communities, will
declare an automatic emergency after the snow depth reaches 2" or
3 inches of snow, and then the parking restriction is in effect
I
/( 0,
i
until the snow is plowed to the curbline. One of the major
problems with this method is that during a major snowfall, it is i
our practice to plow "with" the storm in order to keep the !
traffic moving, this means that some streets may be plowed more
than once during a major snowfall . Another major problem with
this system is location of the snow depth measurement, and who 1
will make this measurement. It is conceivable that a snow
measurement like this could be easily beaten in court. We find
that snow amounts will vary greatly in our City, and winds will
greatly affect this measurement. The official measurement of the
Twin Cities is at the International Airport, which is some 30
miles away from us . We have also been forced to begin a snow ,
plow operation because of drifting snow caused by high winds
which would not qualify as an official snow depth measurement.
SURVEY:
Every community seems to have a parking restriction program
that seems to work for them as it applies to their snow removal
operations. Parking control is necessary in order to have an
efficient snow removal program. The parking restrictions vary
with each individual community, and we have conducted a survey of
numerous municipalities, in particular, the cities who use a
calendar parking restriction. Attached is a synopsis of this
survey.
ALTERNATIVES: !
!
1 . A continual ban on parking throughout the year. Or a ban
on parking during the snow season.
2 . A parking ban in effect when declared by City officials . We
have no viable way to notify the residents when the parking !
ban has been implemented.
I
3 . A parking ban that is in effect when snow reaches a certain I
depth. Again, who will measure the snow, and where will it !
be measured. This is not effective for snows which will
be measured at night.
4 . Amend our present ordinance of the Shakopee City Code by
adding a provision which states that calendar parking will be
in effect at a accumulation of 2" of snow, and shall continue
in effect until after the snow has been cleared to the curb.
5 . Schedule a public hearing to solicit public input on the
proposed amendment to the calender parking ordinance.
6 . Adopt some other method of prohibiting parking on City
streets during the snow season.
7 . Maintain status quo.
8. Amend our present ordinance to be implemented automatically
when a snowfall begins, and will be in effect until 48 hours
after termination of snowfall . This will allow the snowplows
to clean up. If the snow begins to fall again, this parking
restriction will automatically be in effect for another 48 j
hours . The Police department will be enforcing the parking
ban during initial snowfall, and will continue enforcement
for the 48 hours after the snowfall ceases. If we have
several days without snow, then there will be NO enforcing
of the parking ban.
RECOMMENDATION: i
Alternative * 8. Amend our present parking restrictions to
be enforced only after the start of a measureable snowfall ,
and will continue for 48 hours after the snowfall ceases .
i
i
CALENDER PARKING SURVEY I
BROOKLYN PARK -
Oct. 15 - May 15th 2 Am- 5 Am
Tag and Tow all the time.
CHASKA
Nov. 15 - Apr 1st 2 am - 5 am i
Tag and tow especially in the Jonathan area
Enforcement is a problem. . .
I
WACONIA
Nov 1st until end of snow season
In effect at onset of any snowfall and expires
48 hours after snowfall . Tag and Tow
i
WINONA
Nov 1st - Apr 1st 1 am - 6 : 30 am
Tag and tow anytime
I,
CAMBRIDGE
Nov 1st - Mar 31st 2 am - 7 am
Warnings issued - Tag and tow system not very good
At 4" or more, no parkings signs are put up in the CBD
INTERNATIONAL FALLS
Year round Midnight to Gam
STILLWATER
Dec 1st Apr 1st 7pm to Midnight
Snow Emergency routes only - 1" or more no parking
either side of street
HIBBING
Nov 1st Apr let bpm to Gam i
Heavy snow fall - no parking on either side of street
BEMIDJI
Year round
Snow emergency routes - no parking up to 24 hours after
a 12 hour warning has been given. Do tag and tow.
CHISHOLM
Nov 1st - May 1st 24 hours
No overnight parking - They will tag and tow. . . .
narrow streets '..
#10
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Resolution #3150, a Resolution Adopting the
Commercial/Retail Development Incentive Policy
DATE: November 15, 1989
INTRODUCTION
On November 7, 1989, the Shakopee City Council approved adopting
the Commercial/Retail Development Incentive Program. In order to
accurately reflect and document the new program, staff is
recommending the adoption of Resolution #3150.
BACKGROUND
It has been standing city practice to adopt city policies and
programs by resolution. The City of Shakopee currently has on the
books a Tax Increment Policy for redevelopment projects. The new
Commercial/Retail Development Incentive Program would replace the
policies and procedures related to the use of Tax Increment
Financing for redevelopment projects. Therefore, staff is
recommending that Resolution #3150, be adopted reaffirming
council's earlier support for the Commercial/Retail Development
Incentive Policy and rescinding Resolution #2551, a resolution
approving and adopting Tax Increment policies as applied to
redevelopment projects.
ALTERNATIVES
1. Offer Resolution #3150, a resolution approving and adopting
a Commercial/Retail Development Incentive Policy related to
the use of Tax Increment Financing for qualified
commercial/retail development projects.
2. Do not approve Resolution #3150.
3. Table action pending further information from staff.
ACTION REQUESTED
offer Resolution #3150, a resolution approving and adopting a
Commercial/Retail Development Incentive Policy related to the use
of Tax Increment Financing for qualified commercial/retail
development projects and move it's adoption.
114
RESOLUTION NO. 3150
A RESOLUTION APPROVING AND ADOPTING A COMMERCIAL/RETAIL
DEVELOPMENT POLICY RELATED TO THE USE OF TAX INCREMENT
FINANCING FOR QUALIFIED COMMERCIAL/RETAIL DEVELOPMENT
PROJECTS.
WHEREAS, the Shakopee City Council supports economic
development which will increase the city's overall tax base; and
WHEREAS, the City Council believes it is crucial to improve
the community's economic vitality through the creation of
additional jobs and support services; and
WHEREAS, communities in the Metropolitan area are actively
competing for the location of quality commercial and retail
development projects to their respective community.
NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL
that the Commercial/Retail Development Incentive Policy set forth
in the attached Exhibit A are hereby made a part hereof and adopted
by the Shakopee City Council effective as of the date of this
resolution.
BE IT FURTHER RESOLVED, that Resolution #2391 (Redevelopment
Project Tax Increment Financing Policies) is hereby rescinded.
Adopted in session of the City Council of the City
of Shakopee, Minnesota, held this _ day of , 1989.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1989.
Exhibit A
CITY OF SEAEOPEE _
COMMERCIAL/RETAIL DEVELOPMENT INCENTIVE PROGRAM
Program Intent
To provide assistance to qualified commercial/retail projects
that will enhance the economic vitality of the community using not
less than 3 years of gross tax increment capture, keeping in mind
that some projects may be packaged in a unique fashion or may have
special value which may justify additional tax increment
assistance.
Program Goals
1. To promote economic development which will increase the
City's overall tax base.
2. To improve the community's economic vitality through the
creation of additional jobs and support services.
3. To assure that projects developed in the Business
Zoning Districts are of top quality and maintained.
4. To enhance the competitive position of Shakopee for new
and expanding residential development.
Program Summary
The proposed program will provide Tax Increment Financing
(TIF) assistance to qualified prospects. Qualified projects
(applicants) must meet or exceed the following development criteria
to be eligible for program assistance. Meeting the threshold of
eligibility does not mean automatic approval for the applicant.
Final approval of an economic development assistance package shall
be made by the Shakopee Housing and Redevelopment Authority and
City Council.
a. The project must be located in either the B-1, B-2 or B-
3 Zoning District.
b. The project must be consistent with the City's
Comprehensive Plan.
C. Projects within the B-3 zone must meet the Downtown
Building Design Standards (see attachment #1) and be
consistent with the goals and objectives setforth in the
Downtown Revitalization Plan.
d. A 10-to-1 ratio of estimated market value increase for
the amount of tax increment assistance shall be used as
an approximation of the return necessary for a minimally
adequate project.
e. The project must be new construction or the expansion of
an existing building.
1
f. Business Rehabilitation projects are not eligible for
program financial assistance.
g. The project or building expansion must have a minimum
value of $1,000,000.
h. Two or more development projects may be combined as one
project to meet the minimum project value of $1,000,000.
Tax increment will be disbursed to the participating
projects based on their value.
i. The level and duration of tax increment assistance for a
project shall be a minimum of 3 years of gross tax
increment capture.
J . The project must not create an environmental hardship
for the community.
k. The applicant must be willing to enter into a
Developer's Agreement approved by the City.
1. The applicant must make application for TIF
assistance on forms available from the City.
m. The applicant should at all times retain and be assisted
by qualified financial consultants and/or underwriters,
and by legal counsel.
n. Construction of the project shall not be commenced until
the City has given preliminary approval to the
application for financing.
o. The City reserves the right to select a third party
administrator/consultant to assist in the review and
project development process.
p. The City reserves the right to consider and approve
projects which substantially comply with the development
criteria, as set forth in the program providing other
tangential items such as building materials, building
quality, job quality, etc. exceed normal standards and
have in the Council's judgement a significant positive
impact on the community.
q. The applicant must submit preliminary plans of the
project and evidence of ability to finance the project.
r. The City prefers to utilize the "pay as you go" tax
increment plan as the method used to finance eligible
projects. Projects under the implemented traditional tax
increment method must provide security to the City to
cover all costs paid by tax increment.
s. The applicant must pay all costs of establishing the
district unless the City agrees to allow costs to be
generated by the district.
t. Development must be of high quality with high quality
building materials and landscaping as agreed between the
City and the Developer.
U. The City reserves the right to deny any application for
financing at any stage of the proceedings prior to
adoption of the final approval authorizing the issuance
of bonds.
2
rr �
v. During the duration of the tax increment capture, the
project will be responsible for paying the fiscal
disparities contribution.
w. The developer will provide a minimum of 108 owner and/or
developer equity in the project.
Content of Developers Agreement
1. Property Identification Number.
2. Legal description of Parcel.
3. Name of developer and project description.
4. Documentation from the Scott County Assessor's office
regarding the original assessed value and the projected
assessed value after construction.
5. Documentation from the City indicating the amount of
increment that will be made available.
6. Letter of Credit or Performance bond in the amount of the tax
increment that will be pledged to the project.
7. Documented evidence of the amount of special assessments and
City development fees.
S. Prior to closing, the Developer will present plans and
specifications of the project. Also, the Developer will
present evidence of ability to finance the project.
9. A clause will be included for unavoidable construction
delays.
10. A statement from the developer indicating that they are an
equal opportunity employer.
11. A copy of the developers Affirmative Action Plan Certificate
of Compliance.
12. A clause indicating that the developer will file job openings
with the local job service and advertise for open positions
in the official newspaper of the City.
13 . A clause identifying development costs that will be
reimbursed to the City out of the TIF proceeds. (i.e.
administrative costs, professional fees, etc. )
Activities Eligible for Financing with TIF Proceeds
1. Land write down (in part or in whole)
2. Cost of streets and utilities
3. Grading costs
4. Utility hook up fees
S. Demolition and relocation costs
6. City costs such as trunk utility costs, building permit fees,
park dedication fees, application fees etc.
7. Extraordinary landscaping and lighting
S. Extraordinary building enhancements
9. Soil corrections
3
Application Process
1. Applicant shall make an application for TIF usage on forms
available from the City.
2 . The following information may be requested by the City:
a. Statement of Public Purpose
b. Description of Project
C. Plans and Drawings of Project
d. Description of the Company
e. Legal Opinions
f. Investment Bank Letter of Feasibility
g. Market Analysis
h. Pro Forma Analysis
i. Financial Statements
j . Certified M.A.I. Appraisal
k. Traffic Impact Analysis
1. Other Documentation As Requested By City
3. City staff or the City's agent will review the data and make
preliminary recommendations to the Shakopee Housing and
Redevelopment Authority and City Council as to compliance of
the application and proposed project with City objectives and
eligibility criteria.
4. Final evaluation of the application will include, in addition
to items subject to preliminary review, review of applicable
credit analysis, credit enhancement and legal compliance.
Formal recommendation will then be made to City Council.
5. After a review of the formal evaluation, the Shakopee Housing
and Redevelopment Authority and City Council will consider
final approval of the establishment of the TIF District
and hold the appropriate public hearings.
6. All applications and supporting materials and documents shall
become the property of the City.
4
CITY OF SHAKOPEE
Application for Development Assistance
1. Business Name:
2 . Address:
3 . Phone:
4. Contact Person: Date:
5. Assistance Being Applied For: TIF IDRB
6. Location of Proposed Project:
7. Identify Legal Description:
S. What is the principal business or product of the Company?
9. How many acres will the project occupy?
10. Indicate the applicant's legal interest in the land:
11. What is the present employment of your business?
12. How many full-time employees will be employed in the business
to be constructed in Shakopee?
13 . Indicate the proposed date for start of construction and
estimated completion date.
14. Is the company for whom the project is being proposed public
or privately held.
Public Private If private, who is the principal
owner?
15. What is the estimated size of the proposed facility?
Office: sq. ft.
Storage/Warehouse: sq. ft.
Retail Sales
Floor Area: sq. ft.
Research & Dev. : sq. ft.
Manufacturing: sq. ft.
Other: sq. ft.
TOTAL sq. ft.
l�
16. What is the estimated cost to complete the facility?
a. Land Acquisition . . . . . . . . . . . . .
b. Building Construction . . . .
c. Property Development (demolition, grading,
landscaping) . . .
d. Road Improvements . . . . . . . . . . . . .
e. Utility Improvements. .
f. Professional Services (Arch. , Legal, Fiscal) . .
g. Fees and Permits. . . . . . . . . . .
TOTAL
17. The City reserves the right to request financial statements
and/or tax returns of the applicant for the years of
operation.
18. The City reserves the right to request three bank references
from the applicant.
Signature of Applicant Date
//G
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Charles Ries, Fire Chief
RE: Capital Equipment - Hurst Paladin Rescue System
DATE: November 16, 1989
Attached is a revised copy of my original memo dated September 20,
1989 to help clarify my request for purchasing the Hurst Paladin
System . I will be present at the City Council meeting on November
21st to answer any questions the Council may have.
SHAKOPEE FIRE DEPARTMENT 129 East First Avenue, Shakopee, Minnesota 55379
Charles E. Ries, Fire Chief established 1876
TO: Shakopee City Administrator
FROM: Shakopee Fire Dept . , Charles E. Ries Fire Chief
RE: Capital Equipment-Hurst Paladin Rescue System.
DATE: 9/20/89
Introduction:
The Hurst Paladin Rescue System is a hydraulic jaws
system sometimes referred to as "the Jaws of Life" . These
jaws used with various attachments are used for emergency
situations such as extrication from automobiles , train
and aircraft accidents., building and tunnel accidents,
and other civil disasters This tool provides prying
capability «ith the .jaws and cutting capability with
blades on the inside of the .ja,zs without tool
modification . The addition cf this unit to our present
Hurst Tool system kill greati7 improve and speed up
emergency extrication efforts . This unit is an addition
to and supplements our present and e:,isting Hurst Tool .
This tool provides 15 , 000. pounds of spreading force at
the jaw tips rind 45 , 000 pounds o.` cuTting force at the
cutting blades. An atta-F,ment: set is used with this tool
to allow its use u c yind situations on different
materials .
Background:
The Shakopee Fire Departmentis csuerienced in the usage
of this Hurst Paladin t-c1and have found it .invaluable
for extrication of poo:::le trapped in automobiles after
collisions or other accident situations . This tool is
also used in fire sii .,aticas to Bain rapid entry into
high security structures and for moaement of heavy
objects which are obstruct.ind efficient fire suppression.
Acquisition alternatives :
Quotations were received for a . escue tool from two
suppliers .
The first Supplier was Metropolitan Fire Equipment in
Bloomington, Mn. The costs as quoted were as follows :
Description Price
1 . Hurst Paladin tool . $4135 .00
2 . Attachment Package. $599. 00
3 . Remote Dump Valve. $195 .00
4 . Model 20 Ram $1595.00
Total $6524 . 00
The second supplier was Minnesota Conway Fire and Safety
out of Minneapolis . The costs as quoted were as follows : (,
Fre station—334 West Second Avenue
Description Price
1 . Hurst Paladin tool . $4329 .00
2 . Attachment Package. 650.00
3 . Remote Dump Valve. 210. 00
4 . Model 20 Ram (N/A)
Total $5189 . 00
Recommendations and action requested:
The Shakopee Fire Department recommends purchasing the
Hurst Paladin System as quoted by Metropolitan Fire
Equipment for $6524. 00. As it is the least expensive and
complete system. This equipment is also compatible with
our existing Hurst Tool equipment.
The capital equipment budget for the 1989 acquisition of
a rescue tool was $3500 .00 . There have been price
increases since this line item on the 1989 budget was
established.
The difference between the $6424.00 and the budgeted
$3500.00 ( $3024 . 00 ) will be taken from the budgeted Ansul
Extinguishing System ( budgeted at $3500 . 00) . The Ansul
Extinguishing System will be sought through local
business donations.
ReesspepJectfullyy/JSubmitted,
Char l�� '�
Shakopee Fire Chief
JJ d
To: Mayor, Council Members
From: Sgt. Jerry Poole -
Re: Purchase of Lockers
Date: November 16, 1989
INTRODUCTION
During the November 8th council meeting council requested
more information regarding the purchase of lockers for the
police department locker room.
BACKGROUND
The police department, because of recent increases in
personnel, has the need for additional locker space. The
department currently has thirteen lockers available for
fifteen sworn officers. Unfortunately, the lockers are only
available in sets of three. When, and if, new lockers are
installed, the locker room bench provides for seating space
needed to gain reasonable access to individual lockers.
The department has obtained two quotations for the purchase
of lockers and bench.
Business Outfitters $1034.85
Associated Handling, Inc. $1116.55
RECOMMENDATION
Authorize staff to accept the lowest quotation, and disburse
funds to purchase a set of three lockers and bench, which
conform with existing lockers.
COUNCIL ACTION REQUESTED
Authorize staff to accept the lowest quotation from Business
Outfitters in the amount of $1,034.85 for the purchase of a set of
three lockers and bench, which conform with existing lockers.
�r d-
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r BEST 5ERVIOE FULL LINE
rtrJ.Y •TG��
r BEST VALUE r OFFICE SUPPLY
r FREE DELIVERY r FURNITURE
P. O. BOX 175- 110 tat AVE. E. ,MACHINES
SSHAKOPEE, MN 553]9
Customer's
Order No Date_ 40 -77_ : 19
Name -� �� .-. •� .. ,J _ ._�, /, : 1.r1 /
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SOLD BY CRSX COD. CHARGE ON ACR MDSE. SElD. PAID OUT
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6Y TOTAL
G556 eusue¢s ovrrrrt¢ /
ne zxx¢orcc xx enaw vaae xn r � I
ASSOCIATED HANDLING, INC. " A-
4920 WEST 35TH STREET (612) 925-3020
MINNEAPOLIS, MN. 55416 (FAX) 925-3513
PROPOSAL
r. DATE: 11-30-89
SHAKOPEE POLICE DEPTARTMENT
476 GORMAN COST. REF:
SHAKOPEE, MN 55379
ATTN: ACTING CHIEF-JOHN DUBOIS QUOTE:
QUANTITY
DESCRIPTION PRICE
3 18" X 18" LYON EXPANDED METAL LOCKERS $ 896 . 55
1 60" LONG LOCKER ROOM BENCH 9%" W ON $ 140 . 00
MOVEABLE LEGS
$1036. 55
INSTALL 45 . 00
DELIVERY 35 . 00
GRAND TOTAL -------------------------------------- $1116 . 55
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THIS QUOTATION IS GOOD FOR 30 DAYS
F. O. 8. POINT: DELIVERED "OCIATED HANDLING, INC.
SHIPPING SCHEDULE: 4 WEEKS BY
TERMS OF SALE: NET 20 DAYS STEVE TURNER
MATERIAL HANDLING AND STORAGE PRODUCTS SPECIALISTS
CONSENT
Memo To: Dennis R. Kraft, City Administrator
From: Marilyn Rester, Personnel Coordinator
Re: Planner I Position
Date: November 14, 1989
Introduction
The proposed 1990 budget includes $30,000 (includes benefits) for a
Planner I position.
Background
Recommended changes in staff organization include the creation of a
Planner I position as the Planning function is presently short staffed.
This is an entry level position which was in the budget and pay plan a
couple of years ago, but the decision was made not to fill the position
at that time.
The pay range for Planner I is $23,838-31,177/year per the 1989 Pay Plan.
The Stanton Survey defines Planner I as an entry-level professional
planning position performing professional work in community planning or
related areas where an understanding of basic concepts, principles and
techniques of planning is required; who often assists planners of a
higher class on assignments. Minimum qualifications require a Bachelor's
Degree in Urban /City Planning, Public Administration, Business
Administration or equivalent with 0-2 years' experience.
Recommendation
Staff recommends that Council authorize staff to proceed with the
advertising process as provided by Personnel Policy in order to fill the
position as soon after January 2, 1990 as possible, at the entry level
pay rate.
Action Recommendation
Move to authorize the Personnel Coordinator to advertise for the filling
of a Planner I position.
POSITION DESCRIPTION
Position: Planner I
Department: Planning
Accountable To: Planner II
Job Description
Performs professional work in community planning or related area where an
understanding of basic concepts, principals and techniques of planning is
required. Often assists planners of a higher class on assignments.
Primary Objective of Position
Is responsible for the development of energy and transit policies and
projects for the City; reports on those to the Energy and Transportation
Committee and City Council; provides advice and interpretation of City
planning and zoning laws, codes, permits, policies and requirements to
interested citizens and developers and other governmental bodies; conducts
research studies as directed.
Examples of Work
1. Investigates transit proposals and develops transit plans and policies
approach to the City's needs.
2. Investigates and facilities the development of waste abatement activities
within the City.
3. Provides information on the City's sign ordinance and monitors businesses
compliance with the ordinance.
4. Provides information on the City's land use controls, reviews and
undertakes studies related to land use controls, including zoning,
subdivision of property, official maps, etc.
5. Undertakes studies related to population, housing and development and
their geographic distribution.
6. Prepare and/or assist in preparation of studies, reports, plans and
graphics related to work contained in the general description of the
Planner I position.
7. Attends meetings and provides information to other departments, the
public and developers.
E. Performs other related duties as assigned.
Il �
Knowledge. Skills and Abilities
1. Demonstrates knowledge of planning and zoning terminology, methodology,
techniques, principals and practices.
2. Ability to perform planning and zoning studies of considerable difficulty
and to prepare highly complex, technical reports.
3. Ability to interpret and effectively complete planning and zoning laws
and administrative rules to other governmental officials and the public.
4. A familiarity with governmental agencies involved in City planning and
community development.
Experience and Training
Minimum Bachelors Degree in city planning or related field. One year of
planning experience desirable.
Memo To: Dennis R. Kraft, City Administrator
From: Gregg Voxland, Finance Director ((//
Re: Sewer Billing Base
Date: November 14, 1989
Introduction
Pursuant to Council directive, city staff has met with S.P.U.C. staff
regarding changing the consumption base for determining residential
sanitary sewer bills.
Backeround
Council members received some calls regarding sanitary sewer charges for
spring/fall lawn watering, Current policy is to base sewer bills on
water usage from Sept. 15 to March 15th. Council directed staff to meet
with S.P.U.C. staff to explore using a shorter period for the sewer base,
see attached memo.
At this point the issue arose too late in the year to make changes to a
four or five month base. Also, S.P.U.C. plans on converting to their new
billing system in the next couple of months.
Alternatives
1.) Status Quo
2.) Change to a one quarter base (Dec. 15 to March 15)
3.) Adjust individual bills upon request and review.
4.) Direct staff to pursue a four or five month base for implementation
in a subsequent year.
Recommendation
Alternatives 3 5 4
Action Recuested
Move to authorize staff to adjust sanitary sewer bills for late spring
and/or early fall lawn watering for residential accounts for 1989 usage
and to continue exploring the feasibility of a four or five month billing
basis.
GV:mmr
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Residential Sewer Billing Base
DATE: October 5, 1989
Introduction
Councilman Wampach has had several residents contact him regarding fall
lawn or tree watering and the affect on sanitary sewer bills.
Backgro
Residential sewer bills are based on the water used between approximately
September 20 and March 20. Sewer bills starting in the next month (April 1
bills) are calculated on that water usage and then the resident is billed the
same amount for sewer for the next 12 months, until a new base is available.
This avoids billing sewer based on water that is used for summer lawn watering.
The question being raised is that water used on the lawns in late September or
October is part of the base for setting the sewer bill for the following
billing year. In other words, residents are paying sewer charges for water
that went on the lawns or trees in late September/October.
When Council switched to consumption based billing about 10 years ago,
they decided to use the "winter" six months of water usage for the base instead
of only three months. SPUC currently reads meters and bills water quarterly,
therefore Councils choice is how many quarters to use for billing sewer. Two
quarters provides a broader base than one quarter and is less subject to
fluctuations due to short term events such as guests for the holidays, etc. .
There was a similar situation last year with the drought and fall lawn
watering. Council's response was to allow the Finance Director discretion to
adjust sewer bills for fall lawn watering for that season. We had less than a
half a dozen calls for adjustments.
Alternatives
1. Status Quo.
2. Change billing policy to allow staff discretion to adjust sewer bill due to
fall lawn/tree watering.
3. Change to using only one quarter of water use for the sewer billing base.
4. Pursue/explore the option of SPDC going to monthly reading of water meters.
This would allow Council the option of using five or four months of water usage
for the sewer base.
Recommendation
At this point I feel that alternative 4 is the best solution because
Council can use five or four months for sewer billing. Also, it would improve
the cash flow and investment earnings for the water fund and level out the
utility bills by eliminating the quarterly spike due to water billing.
Of course, water billing/meter reading falls under the control of SPOC and it
Y
would be their decision to change. DD
Alternative number 2 would be the second choice.
Ac
Move to direct staff to meet with Shakopee Public Utilities Commision
and/or staff to explore the possibility of monthly water meter reading and
report back to Council.
AONSENT
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Douglas K. Wise, City Planner
RE: Refund of Check Submitted by Canterbury Downs for PUD
Administrative Waiver
DATE: November 15, 1989
INTRODUCTION•
On February 28, 1989 the City issued Canterbury Downs an
administrative waiver allowing them to install approximately 30,000
square feet of temporary horse stall facilities. As a condition
of the administrative waiver Canterbury Downs was required to
provide the City with a check for $5000. 00 to be held until the
time that the stalls have been removed. The stalls have been
removed and Canterbury Downs is requesting refund of the $5000.00.
BACKGROUND•
On February 28, 1989 the City issued an administrative waiver to
Canterbury Downs for installation of approximately 30, 000 square
feet of temporary horse stall facilities. A condition of the
waiver was that Canterbury Downs must provide the City with a check
for $5000. 00 to be held until such time as the stalls have been
removed. The purpose of retaining the check was to allow the City
to utilize the funds for the cost of removal of the stalls if
Canterbury Downs failed to remove them.
The stalls were removed by the end of October. City staff
inspected the site and found that the stalls have been removed as
required. The staff has determined that approval of the City
Council is required in order for the funds to be returned.
ALTERNATIVES•
1. The City Council can offer and pass a motion authorizing
the return of the $5000. 00 to Canterbury Downs.
2. The City Council can offer and pass a motion to not
return the $5000. 00 to Canterbury Downs.
RECOMMENDATION:
Staff recommends alternative $1.
ACTION REOUESTED:
Offer and pass a motion directing staff to refund to Canterbury
Downs the $5000. 00 provided to the City to comply with the
conditions of the administrative waiver issued for temporary horse
stalls.
CITY OF SHAINOi EE ; .>
INCORPORATED 1870
129 EAST FIRST AVENUE,SHA KOPEE, MINNESOTA 563]917]6 (612)4653650 iy r I
February 28, 1989 "IJ
Mr.
Mr. Peter Huber �J
Director of Physical Plant
Canterbury Downs
1100 County Road 83
P.O. Box 508
Shakopee, MN 55379
RE: The Issuance of an Administrative waiver to Canterbury Downs
Race Track for the Construction of Temporary Horse Stall
Facilities.
Dear Mr. Huber:
This letter is in response to your letter dated January 5,
1989 requesting an administrative waiver from the Planned Unit
Development (PUD) amendment requirements for the installation of
approximately 30,000 sq. ft. of temporary horse stall facilities.
After reviewing your request along with the Planning staff,
I have decided to approve the Administrative waiver on the same
basis as wanted in 1385. Therefore, I am hereby granting you
the waiver and authorizing 1-cu to proceed with your plans to
install t.`.- temporary horse stall facilities sub-"ect to the
following conditions:
1. The temporary horse stall facilities must be located in the
areas between the existing barns as shown on the drawing
submitted with your February 8, 1988 letter.
2 . The temporary horse stall facilities must be renoved by
October 21, 1989.
3 . Prior to the installation of any stalls, Canterbury Downs
must provide the City with either a letter of credit or a
certified check for $5, 000.00 to be held by the City until
the time that the stalls have been removed. If the stalls
are not removed by October 21, 1989 the City will utilize
the funds to remove the stalls.
4 . The temporary stalls will not have floors, foundations,
electrical connections, water connections or sewer
connections.
5. The facilities will not be visible from roads outside of the
Canterbury Downs property.
6. All horse trailers must be parked in the area designed for
parking of horse trailers which is screened from adjacent
roadways.
7. The Building Inspector and the City Fire Chief will have the
right to inspect the stalls after they have been erected to
insure that no problems are in existence in relation to the
aisles between the horse barns. If any problems are
perceived by either the Building Inspector or Fire Chief the
stalls must be moved to comply with their requirements.
8. The stalls must be freshly painted and kept in a neat and
orderly manner.
If you have further questions, please feel free to contact
me at 445-3650.
Sincerelyjj , Jj
Dennis R. Kraf
Acting City Administrator
,�D6 Do
Douglas K. wise, City Planner
11 �'
C/ L �
d ��� 6fisus2 ;` 1989
amr G!-ii : F SHAKOPEE
D O WN S
March 22, 1989
Doug Wise
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
Dear Doug:
Enclosed is a retainer check for the amount of $5,000.00 to
be used if the temporary stalls are not removed by the
guidelines set forth in your February 28, 1989 letter.
S' erely,\ / '
Peter H. Huber
Director, Physical Plant
PHH/scc
Enclosure
CANTERBURY DOWNS lHS'YESom RACETRACK. IYC. SH.AKOPEE. NIS:VESOTA 55379
Retainer for Temporary stalls 5,000.00 ,I
4-35 9S
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MEMO Y0: Dennis Kraft, City Adm inistrato A4
FROM: Dave Hutton, City Engine,(r
SUBJECT: Upper Valley Drainage Project Phase II
Project No. 1987-5A
DATE: November 14, 1989
INTRODUCTION:
Attached is correspondence from the Assistant City Attorney
regarding his recommendation regarding the construction of Phase
II of the Upper Valley Drainage Project.
BACKGROUND:
Phase I of the Upper Valley Drainage Project is currently under
construction. This portion of the project goes from 4th Avenue
to just west of County Road 17.
Phase II of the drainageway consists of that portion of the
project from 4th Avenue to the Millpond , including the trout
mitigation measures . On October 17 , 1989 the City Council
authorized staff to execute an agreement with Mn/DOT regarding
the cost sharing for this portion of the project. The agreement
indicated that Mn/DOT would pay approximately 14 . 6% of this
portion of the project or approximately $166 ,000 .00 . The
agreement has been executed by City officials and has been sent
back to Mn/DOT for their signature.
The total estimate for this phase of the project is $976,755 .00 .
Of this amount , $371 ,000 .00 is for additional measures due to
mitigation measures associated with the trout stream. One of the
conditions of the DNR permit indicates that the City must
construct the trout stream mitigation within two years of the
date of the permit.
Staff had originally recommended that the mitigation be
constructed next year in order to avoid delays to the Shakopee
Bypass and also to ensure the lowest bid prices . The City
Council concurred and consequently directed staff to execute the
agreement with Mn/DOT and commence the bidding process.
Staff has had further discussions on this item with the Assistant
City Attorney , City Administrator and Mn/DOT staff. The
Assistant City Attorney, in the attached letter, feels strongly
that the City should take the entire two year time frame prior to
constructing the trout mitigation measures in order to explore
other options with the DNR, even to the extent that they remove
this pond from the protected trout stream list . Since
constructing the mitigation measures would cost the City and
Mn/DOT about $370 ,000 , the Assistant City Attorney feels that
even though the possibility is slight that the DNR will revise
their requirements or take this off the trout stream
classification, it would be prudent for the City to at least make
the attempt.
Staff has contacted Mn/DOT to see if this would jeopardize the
schedule for the Shakopee Bypass and has been informed that it
would not. If the construction of the trout stream were done
within the two year period specified by DNR, it would still be
completed ahead of the Shakopee Bypass and therefore would not
delay the Bypass.
Based on this information, staff agrees with the Assistant City
Attorney in that the City ought to make every attempt possible in
order to reduce the $370,000.000 worth of taxpayers money that
would be spent for the "non-existent trout stream". Even though
those attempts may fail, there is no risk to the City in pursuing
those attempts. Mn/DOT also does not have a problem with the
City taking this approach.
If the City wishes to construct the trout mitigation construction
as a separate project though, a new agreement will need to be
prepared. The agreement will have to be divided into two parts,
one for the construction of the storm sewer discharge from 4th
Avenue to the Millpond and the second agreement would be for the
trout mitigation measures. By doing that we can construct the
storm sewer discharge in 1990 and the trout mitigation measure
could be constructed the following year to comply with our two
year deadline on the DNR permit.
Staff wanted to update the Council on these developments because
the two separate agreements with Mn/DOT will be coming back to
Council for authorization to execute.
In addition to the above strategy, staff will be commencing the
process whereby the City will be requesting that this trout
stream be removed from the protected trout stream list. Staff
will keep Council informed of any further developments on this
request.
ACTION REQUESTED:
There are 3 separate actions requested, as follows:
1 . Move to concur with the recommendation of the Assistant City
Attorney as stated in the attached letter to construct Phase
II of the Upper Valley Drainage Project in two stages. The
first stage would be the storm sewer pipe from 4th Avenue to
the Millpond and the second stage would be the trout
mitigation.
2. Staff should be directed to have Mn/DOT prepare two separate
agreements to cover both of these projects and bring them to
Council for approval .
11 �
3 • Staff should also be directed to commence the administrative
process with the Department of Natural Resources in order to
get the Millpond removed from the trout stream
classification.
DH/pmp
TROUT
KRASS
Phillip R.Krays` Rolrn J.Nhllrr
Dennis L.Mnnme
Lacman 6,Afuir
Bane.K.Meyer & James B.link
Jay D.Goldberg MON ROE
C.11M.Jlnnde
Temr R.Walsers Orlin D.7E Slaa+
Made J.Moxnoccx chartere0
PavMia A Vkller
Diane M.Cad" e„i mal nuc
.nmaimeuem�tinma
.y"namum m s.nn wme
November 1, 1989
Mr. David E. Mutton -
City Engineer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: Upper Valley Drainage Project
Our File No. 1-1373-210c
Dear Dave:
I have reviewed the information you have submitted to me including the
MPCA's August 9 draft NPDES/SDS permit, your August 22 response, the September
14 final permit, and your September 29 response, as well as the MPCA's October
24 letter to you. I have also reviewed at your request the letter and bill sent
to you by the MPCA for this permitting process in the amount of $2,180.00.
It is quite clear to me that the MPCA has no desire nor intention to go
back, commence the process over again and conform the permit to the actual
agreement made. Consequently, I am recommending that you respond to Douglas A.
Hall's October 24 letter by acknowledging that we have received the permit and
setting forth your understanding that the portion of the permit you have to
comply with is the Best Management Practices Section and that all of the
extraneous comments relating to effluent limitations and monitoring requirements
do not apply and that the city is safe in ignoring them despite the boiler plate
language in the permit itself to the contrary. Having confirmed our
understand-Ing of exactly what the permit states, given the documentation that
has flown back and forth, I believe it will be sufficient to protect our
interests. It strikes me that insisting the MPCA go back and reinstitute the
permitting process will avail us nothing.
Let me know if you want any assistance in drafting such a letter or if you
would like me to review it before you send it.
I have reviewed Minnesota Statutes Section 116.07, Subd. 4(d) which is a
general section authorizing the MPCA to bill processing costs for any permitting
applications. Consequently, our thought that the processing fee was only for
effluent discharge applications is incorrect. Consequently, I am recommending
that within the 60 days from the October 13, 1989, billing date, we pay this
$2,180.00.
Reply to:Marschall Road Basirzss Csnler,327 Marschall Rand.P.O.Bnx 216,Shakopee.Minrxsom 553791ekp[i .(612)4455(180 FM(612)4457640
Somhpunt Center.Sade 1100. 1650 V . 52nd Stn".Blaomingd,Minae "55431 Ifthow.(612)8855M FV(612)8855969
-Page -2-
November 1, 1989
I also expressed to you my firm conviction that as long as the Department
of Natural Resources has given us three years in which to construct the trout
stream mitigation plan which we anticipate will cost about $370,000.00, we should
utilize that time in an effort to obtain approval from the DNR to delete this
area as a designated trout stream. I believe that a case can be made from the
fact that this $370,000.00 mitigation project will still not contain any trout
when all is said and done, and I believe that there is at least a possibility
that someone in the Department of Natural Resources at some level will agree.
Moreover, I would suggest we cannot justify spending this amount of money without
at least making the effort to have the trout stream designation deleted for the
millpond. Since the DNR has given us sufficient time to make this application
before we .are obligated to complete construction of the mitigation, I see no
reason not to make the effort. Vhile it is true that construction costs may go
up over the next year or two, presumably the money we would otherwise spend on
this mitigation project in 1990 will be earning interest to off set such an
increase.
I am recommending the City Council instruct your staff and our consulting
engineer to begin the process of requesting that the designation of the millpond
as a trout stream be deleted.
Please call should you have any further quest' S.
Very tru your ,
ERAS M CHARTERED
h lip R. Brass
Attorney at Law
PRE:mlw
MEMO TO: Dennis Kraft, City Administrato I I
FROM: Dave Hutton, City Engineer
SUBJECT: Stop Sign at 10th and Harrison
DATE: November 13, 1989
INTRODUCTION:
Per Council directive , staff has completed a traffic study to
determine if a 4-way stop sign is warranted at 10th Avenue and
Harrison Street.
BACKGROUND:
On October 9 , 1989, Bill and Debbie Heyda submitted a letter to
the City Administrator requesting that a 4-way stop sign be
installed at 10th Avenue and Harrison Street (copy of letter
attached) . On October 17 , 1989 the City Council reviewed this
request and directed staff to do a traffic study report to
determine if a 4-way stop sign was warranted at this
intersection.
Staff has completed the study and would like to summarize the
results of the study in this memo.
The State of Minnesota, along with all other states, have adopted
strict guidelines for all traffic control devices , signs ,
signals , paint markings , etc . so that there is uniformity in
traffic control from one state to another. These standards are
compiled in the Manual of Uniform Traffic Control Devices
(M.U.T. C.D . ) . This manual has been adopted as state law in
Minnesota.
The manual has established warrants for 4-way stop signs .
Attachment 2 of this memo indicates what those warrants are.
Staff would like to go through each warrant as it pertains to
this intersection.
Warrant No. 1
4-way stop signs can be installed as an interim traffic control
device at intersections where signals are warranted , while
arrangements are being made to install the signals.
Response: Signals are not warranted at this intersection,
therefore this warrant does not apply.
Warrant No. 2
If there is an accident problem, which is defined as 5 or more
accidents within a 12-month period.
it T
Response : Based on the records provided to me by the
Shakopee Police Department, there has been 2 accidents at
this intersection between 10/1/88 and 10/1/89• One was a
motor vehicle accident and one was a bicycle accident ( no
motor vehicle involved) . This warrant is not met.
Warrant No. 3
Minimum traffic volumes shall be at least 500 vehicles per hour
from all directions. Some cities reduce this to 300 vehicles per
hour in residential areas. The MUTCD allows this to be reduced
to 350 vehicles per hour if the approach speed of the major
street traffic exceeds 40 m.p.h.
Response: Based on actual traffic counts obtained by City
staff, the traffic volumes at this intersection are as
follows:
1 . 10th Avenue
Total 24-hour volume 4101
Peak volume (5-6 P.M. ) 351
Average 8-hr. volume 300
2 . Harrison Street South of 10th
Total 24-hour volume 1016
Peak volume (5-6 P.M. ) 62
Average 8-hr. volume 45
3 • Harrison Street North of 10th
Total 24-Hour volume 2108
Peak volume 134
Average 8-hr. volume 91
By these traffic volumes, this warrant is not met.
RECOMMENDATIONS AND SUMMARY:
Based strictly on the above study and state guidelines a 4-way
stop sign is not warranted at this intersection. 10th Avenue is
obviously the major street, so the correct traffic control would
be to have traffic on Harrison Street stop. There are other
considerations that should be discussed.
First, due to the curve on 10th Avenue, traffic going eastbound
would be faced with a sight distance problem if a stop sign were
placed on 10th Avenue. Vehicles would not see the stop sign in
adequate time to stop and would possibly run the stop sign.
Adding a stop sign on 10th could conceivably make the
intersection less safe than it currently is.
Secondly, 10th Avenue is a principal arterial street. Because of
this status, stop signs should be used with extreme care on this
= street. Currently, there are several other stops on 10th Avenue
that were installed without meeting proper warrants and staff
lit
does not believe that practice should be continued.
Third, residents living south of 10th Avenue do not need to
travel across this intersection if they feel it is unsafe. There
are other options such as using 11th Avenue to C.R. 15, which has
an existing stop sign at 10th Avenue .
In summary, staff is recommending against installing a 4-way stop
sign at this intersection.
ACTION REQUESTED:
Direct the appropriate City officials to respond to Mr. and Mrs.
Bill Heyda of 1038 Harrison that their request for a 4-way stop
sign at 10th Avenue and Harrison Street has been denied due to
the fact that it is not warranted.
DH/pmp
STOP
ATTACHMENT NO. 1
_9®NSSENT _... N
October 9, 1989
LZCT1 i 1 :`v
Council members;
f rte' ,..._ . .`:t^>%�"'✓`;
I would like to make a request regarding the possiblity of a
four-way stop sign situated at the intersection of 10th Avenue and
Harrison Street on the west side of Shakopee.
This is becoming a very dangerous intersection. I have seen the
results of two accidents this year and I'm sure if you checked with
the Shakopee Police Department, they would have some statistics for
you.
Coming from south Harrison Street onto 10th Avenue is a hazard
because of the angle of curve on 10th Avenue just to the west of Harrison
Street. There is a house located on that corner with a driveway onto
10th Avenue which is hard to see around, not just because of vehicles
parked in the driveway and on the street in frontofthe house. Many
cars are going quite fast .around that corner, not expecting anyone to
be coming off of Harrison Street without seeing them. . Also, because
the sun sets right over 10th Avenue, anyone looking in that direction
can be blinded by the sun.
Coming from north Harrison Street onto 10th Avenue is not as
hazardous, although it can be very difficult to cross the street because
of the number of vehicles driving straight through on 10th Avenue.
Also, the vehicles crossing 10th Avenue from north to south on Harrison
Street are numerous creating what I feel is a throughway of sorts from
6th Avenue up to the area of 12th Avenue and Tyler and Polk Streets.
This also makes it difficult for children and other pedestrians to
cross at that point.
Please consider installing a four-way stop, sign on that intersection.
I feel it would be very beneficial to the residents in this area and
the many drivers coming into Shakopee via Highway 169 or those visiting
the Shakopee Valley Mall.
ACTION REQUESTED : Debbie and Bill Heyda
Refer to the City Engineer for a detailed 1038 Harrison Street
traffic study to determine if a 4-way stop
is warranted. Shakopee, MN
ATTACHMENT N0. 2
WARRANTS FOR MULTI-WAY STOP SIGNS
Intersection Analyzed:
Date �� Initials` Lf
The "Multiway Stop" installation is useful as a safety measure at
some locations . It should ordinarily be used only where the
volume of traffic on the intersecting roads is approximately
equal . A traffic control signal is more satisfactory for an
intersection with a heavy volume of traffic.
Any of the following conditions may warrant a WARRANTS
multiway STOP sign installation. MET
1 . Where traffic signals are warranted
and urgently needed, the multiway stop
is an interim measure that can be
installed quickly to control traffic
while arrangements are being made
for the signal installation.
2. An accident problem, as indicated by five
or more reported accidents of a type _ %
susceptible of correction by a multiway stop 7
installation in a 12-month period. Such
accidents include right - and left-turn
collisions as well as right-angle collisions.
3 . Minimum traffic volumes:
a. The total vehicular volume entering
the intersection from all approaches �/
must average at least 500 vehicles J�
per hour for any 8 hours of an
average day , and
b. The combined vehicular and pedestrian
volume from the minor street or highway
must average at least 200 units per hour
for the same 8 hours, with an average d
delay to minor street vehicular traffic
of a least 30 seconds per vehicle during
the maximum hour, but
C. When the 85 percentile approach speed of
the major street traffic exceeds 40 miles
per hour, the minimum vehicular volume
warrant is 70 percent of the above
requirements.
COMMENTS
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CONSENT
MEMO TO: Dennis Kraft, City Administrator
FROM: Ray Ruuska , Engineering Coordinator
SUBJECT: Vierling Drive, Project No. 1988-1
DATE: November 15 , 1989
INTRODUCTION:
The attached Partial Estimate Voucher No. 7 , the Semi-Final
Estimate for this project, requires Council approval .
BACKGROUND:
The Contractor has agreed that the quantities on this Semi-Final
Estimate represent the final contract amounts.
ACTION REQUESTED:
A motion to authorize payment of Semi-Final Estimate No. 7 for
Vierling Drive, Project No. 1988-1 in the amount of $18,293 .89 to
Northdale Construction Co. , Inc. , 14450 Northdale Blvd. , Rogers,
MN 55374.
RR/pmp
SEMI-FINAL
ESTIMATE VOUCHER
Contract No.-1988-1 Partial Estimate Voucher No. 7
Period Ending: October 31 , 1989
TO: Contractor Northdale Construction Co. . Inc.
Address 14450 Northdale Blvd. Rogers, MN 55374
Project Description Vierling Drive
1 . Original Contract Amount ; 399.732.33
2. Change Order No. Thru No. $ -0- _
3. Total Funds Encumbered $ 399.732.33
4. Value of York Ccmpleted $ 385.877.88 Value of York
Remaining
5. WA Percent Retainage $ 1 .000.00
$ -o-
6. Previous Payments $ 366.583.99
Percent Complete
7. Deductions or Charges $ -0-
100%
B. Total ; 367.583.99
Payment Due (Line 4 - 8) $ 18.293.89
CERTIFICATE OF PAYMENT 6 5 y 5 r f 5- CE y i
(I, Ye) hereby agree that the quantity and value of work shown herein is a lair
estimate of the work completed to date.
CONTRA 2..
BY
TITLE few
APPROVED - CITY OF S OPEE
/ ProjeSt, gineer Date
City Admizilstrator to
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MEMO TO: Dennis Kraft, City Administrator A
FROM: Dave Hutton, City Engineer
SUBJECT: Vierling Drive
DATE: November 15, 1989
INFORMATIONAL ITEM:
On November 7, 1989 staff discussed the Municipal State Aid
System with the Shakopee City Council and specifically the issue
of extending Vierling Drive. At that meeting, staff informed
Council that the City could not place Vierling Drive, between
County Road 15 and County Road 17, on the Municipal State Aid
System because a portion of this road passes through Jackson
Township. Consequently, the City cannot construct any future
extensions of Vierling Drive using State Aid Funds.
Councilwoman Vierling inquired whether or not the City could
construct portions of Vierling Drive with City Funds and get
those funds reimbursed at a later date when Vierling Drive is
added to the State Aid System. Staff was directed to explore
that option and report back to the City Council.
Staff has discussed this issue with the District State Aid
Engineer for Mn/DOT and has been informed that there are no
provisions in the system to reimburse cities for constructing
streets with their own money. In other words, the City of
Shakopee would not be reimbursed at a later date for portions of
Vierling Drive that were constructed using City Funds.
If City Council has any additional questions regarding this
matter, they should contact me directly.
DH/pmp
INFORM
1A a>
MEMO: Dennis Kraft, City Administrator
FROM: Dave Hutton, City Enginee
SUBJECT: 2nd Avenue, Atwood Street to Scott Street
DATE: November 14, 1989
INTRODUCTION:
Attached is Resolution No. 3148 for Council consideration which
order plans and specifications prepared for improvement to 2nd
Avenue between Atwood Street and Scott Street.
BACKGROUND:
Staff was directed by City Council to prepare a feasibility
report for improvements to 2nd Avenue between Atwood Street and
Scott Street. Part of the issue delaying completion of the
feasibility report was the status of the vacant railroad depot.
On September 19, 1989 the City Council directed the City Attorney
to commence acquisition and condemnation proceedings for the
depot in order to either demolish it or to relocate it. This
process has now started.
Based on that action, the feasibility report for improvements to
2nd Avenue has been completed and is attached for Council review.
The feasibility report was prepared based on the assumption that
the vacant railroad depot building would be relocated or
demolished.
Staff would like to go over this feasibility report with the City
Council at its November 21, 1989 regular meeting. The normal
process for a project that will be assessed is to schedule a
public hearing and notify the adjacent property owners per State
Statute Chapter 429• For this project, the feasibility report
concluded that it would be extremely difficult to assess any
portion of this project. Therefore, staff is not requesting that
a public hearing be scheduled.
At the conclusion of staff's presentation of the feasibility
report, if Council feels that a public hearing should be held or
that any part of this project should be assessed, staff should be
directed to schedule a public hearing for this project prior to
ordering plans and specifications prepared. If the Council
agrees with the feasibility report, which concluded that this
project could not be assessed, the Council could order the
pro .7 ect without a pubic hearing. Attached is Resolution No.
3148, which orders plans and specifications for this project for
Council consideration.
ALTERNATIVES:
1. Adopt Resolution No. 3148, which orders plans and
specifications prepared for this project.
2. Deny Resolution No. 3148 by determining that the project is
not in the best interest of the City and therefore the
project should not be completed.
Determine that all or part of this project should be
assessed and table any action regarding Resolution No. 3148
until a public hearing has been held.
Staff recommends Alterative No. 1 to proceed with the project and
order staff to prepare plans and specifications by adopting
Resolution No. 3148. Staff agrees with the conclusions drawn in
the feasibility report that this project would be difficult, if
not impossible, to assess and therefore staff is proposing that
the project be built using City funds and that a public hearing
is not necessary.
ACTION REQUESTED:
Offer Resolution No. 3148, A Resolution Receiving a Report and
Ordering an Improvement and Preparation of Plans and
Specifications for 2nd Avenue, Atwood Street to Scott Street,
Project No. 1990-1 and move its adoption.
DH/pmp
MEM3148
RESOLUTION NO. 3148
A Resolution Receiving A Report
Ordering An Improvement And Preparation Of
Plans And Specifications For
2nd Avenue, Atwood Street to Scott Street
Project No. 1990-1
WHEREAS, pursuant to City Council direction, a feasibility
report has been prepared by David E. Hutton, City Engineer, with
reference to the improvement of 2nd Avenue, Atwood Street to
Scott Street and this report was received by the Council on
November 21, 1989.
WHEREAS, the Council has considered the improvements of said
2nd Avenue, Atwood Street to Scott Street in accordance with the
report.
WHEREAS, the City Council has determined that none of the
costs associated with this improvement will be assessed to the
abutting property owners pursuant to Minnesota Statutes Chapter
429, and
WHEREAS, since none of the costs will be assessed the
Council has determined that a public hearing is not necessary or
required by Chapter 429•
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. Such improvements are hereby ordered as proposed in the
report dated November, 1989.
2. David Hutton, City Engineer is hereby designated as the
engineer for this improvement. He shall prepare plans and speci-
fications for the making of such improvements.
3. The work of this project is hereby designated as part of
the 1990-1 Public Improvement Program.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of ,
19_.
ATTEST:
City Clerk
Approved as to form this
of , 19
City Attorney
Mayor of the City of Shakopee
day
FEASIBILITY REPORT
FOR
IMPROVEMENT OF 2ND AVENUE
FROM
ATWOOD STREET TO SCOTT STREET
CITY OF SHAKOPEE
MINNESOTA
I hereby certify that this plan, specification, or report was
prepared by me or under my direct Supervision and that I am a
duly Registered Professional Engineer under the laws of the State
of Minnesota.
Date
Registration No. 19133•
NOVEMBER 1989
( )-«
TABLE OF CONTENTS
DESCRIPTION
PAGE NO.
Feasibility Report
Introduction . . . . . . . . . . . .
. i
Background . . . . . . . . . . . . .
. 1-2
— Proposed Improvements . . . . . . . .
. 2-3
Railroad Depot . . . . . . . . . . .
. 3
Estimated Costs . . . . . . . . . . .
. 3
Right -of -Way . . . . . . . . . . . .
. 3-4
Funding/Special Assessments . . . . .
. 4
— Summary and Conclusions . . . . . . .
. . 5
Appendix
INTRODUCTION
The City Council of Shakopee directed the preparation of a
feasibility report for 2nd Avenue between Scott Street and Atwood
Street on October 19, 1988.
BACKGROUND/EXISTING CONDITIONS
The portion of 2nd Avenue under study is a one block portion of
street from Atwood Street to Scott Street. The City Council
directed staff to prepare a feasibility report on the project to
discuss various improvement options.
2nd Avenue through urban Shakopee is divided by the main line
tracks of the Chicago and Northwestern Railroad. In 1987 and
1988, 2nd Avenue from Sommerville to Atwood was reconstructed as
two one-way coupler streets on each side of the tracks as part of
the Downtown Redevelopment Project.
From Fillmore Street to Atwood Street, the north portion of 2nd
Avenue is a one-way street going westbound while the south
portion of 2nd Avenue goes eastbound.
From Atwood Street west to Scott Street, 2nd Avenue currently
exists as a two way street on the south side of the railroad
tracks. This street consists of existing bituminous pavement,
_ with curb and gutter and sidewalk located along the south end of
the street, but none on the north edge (along the tracks).
North of the railroad tracks there is no street at all and
apparently the City does not own any right-of-way along the north
side of the tracks. This is being researched as part of the
depot acquisition process. At Atwood Street, the curb radius and
entrance node was constructed to allow the future extension of
2nd Avenue to be constructed north of the tracks.
_ The vacant railroad depot is located just north of the tracks and
just east of Scott Street (See separate discussion of depot).
The land on both sides of 2nd Avenue is zoned B-1 , Highway
Business. On the south side of 2nd Avenue there is existing
residential development. The Shakopee Fire Department Station is
also located on the south side of Scott Street. On the north
side of the street, the majority of the abutting property is
vacant land owned by the railroad company. There is one
commercial/ residential property located north of the tracks at
Atwood Street.
West of Scott Street there is existing development that would
make it impossible to extend the two one-way coupler streets any
farther west.
There are existing City utilities (sanitary, storm sewers and
watermain) within the existing road south of the tracks. There
are no utilities in the vacant land north of the tracks.
None of the abutting properties are in the flood plain.
PROPOSED IMPROVEMENTS
I. South Roadway (existing)
The existing pavement is 32 feet wide, although the northern
8 feet of it is in poor condition. The curb & gutter and
sidewalk on the south side are in excellent condition.
_ It is proposed to reconstruct the northerly 8 feet of
pavement by removing it and replacing with new gravel base
and pavement. New curb and gutter is recommended along the
north side. The 24 feet of pavement along the south side
that is in relatively good condition would be milled 1 1/2
inches deep. The entire 32 foot street would then be
overlayed with 1 1/2" of bituminous pavement.
The total width of the finished road would be 32 feet wide.
This additional width is necessary to allow parallel parking
on both sides of the street, for fire fighters vehicles and
also provide room for the fire trucks to turn out of the
garages onto 2nd Avenue.
II. North Roadway
The proposed improvements on the north roadway would consist
_ of 24 feet of bituminous pavement to allow for a 16 foot
driving lane and an 8 foot parking lane. The pavement would
consist of 4 inches of asphalt on 6 inches of gravel base.
Curb and gutter is recommended on both sides of the street,
while sidewalks are recommended on the north side only.
Storm sewers would be installed as needed, but it is
anticipated that the existing storm sewers in the area would
be adequate although 1 or 2 additional catch basins may be
necessary.
_ No utilities are proposed for this block as all future
development could obtain sewer and water from either Atwood
Street or Scott Street.
2
III. Streetscape.
No streetscape amenities are proposed and therefore were not
included in the cost estimates, but since these items are a
relatively minor expense (about 12% of the Downtown Project)
they can be added into the project during the final design,
if Council desires.
RAILROAD DEPOT PROPERTY
The existing vacant railroad depot is immediately north of the
_ tracks and in line with the future northerly street. The
Community Development Commission and City staff have encouraged
prospective developers to purchase the depot and move it to
another vacant lot downtown for a commercial establishment, but
to date there has been no private acquisition of the depot. The
extremely high asking price of this property has been detrimental
to any acquisition.
On September 19, 1989 the City Council ordered staff to commence
acquisition and condemnation of the depot. The City Attorney has
started that process. Staff is still attempting to find a
private buyer for the depot, but if not the City will acquire it
and either move the building or demolish it.
This feasibility report has been prepared with the understanding
that the depot building would be gone prior to the street
construction starting.
ESTIMATED COSTS
The estimated costs for the proposed improvements are detailed in
the appendix and are summarized below:
Total Construction Costs $24,000.00
Plus 10% Contingency 2,400.00
Plus 25% Engr./Admin. Fees 6.000.00
Estimated Total Project Costs $32,400.00
RIGHT -OF WAY
Currently, the City of Shakopee does not have any right-of-way to
construct the north road. All of the property along the north
side of the tracks is owned by the railroad.
Throughout downtown Shakopee, the remainder of 2nd Avenue is
3
constructed on an 80 foot wide right-of-way. Apparently, the
railroad tracks run down the center of the right-of-way on an
easement.
— For the block in question, there is 40 feet of right-of-way on
the south side of the tracks, but on the north side the amount of
right-of-way, if any, is questionable. This situation will be
investigated further by the City Attorney during the depot
— acquisition process and at the time it will be determined if the
City needs any additional street right-of-way.
— If so, this report recommends obtaining 50 feet of right-of-way
from the center of the tracks. The reason 50 feet is needed is
so that the proposed street will line up with the existing street
_ east of Atwood Street. This cannot be accomplished with 40 feet
of right-of-way.
Since the City is dealing with the railroad, the right-of-way may
be able to be purchased at a nominal price. If not, the
acquisition would cost approximately $30,000 assuming a purchase
price of $2.00 per sq. ft. During the negotiations on the depot,
there may be some tradeoffs for acquiring the right-of-way and
waiving any assessments.
FUNDING/SPECIAL ASSESSMENTS
Since there is existing development on the south side of 2nd
Avenue and vacant railroad property on the north side of the
tracks, this report has determined that this project would be
extremely difficult to assess.
The south road cannot even be considered reconstruction (25%
assessed) except for the northerly 8 feet of the road. The north
road would be new street and per City policy is 100% assessable,
but the only property owner abutting the street is the railroad.
Any possible assessments to the railroad could be included in the
right-of-way and depot negotiations. The estimated assessment
for the railroad property would be around $21,600.00.
_ The only method by which it could be assessed would be to
consider it an area -wide benefit and assess all of the properties
in the designated area. The problem with this strategy would be
to come up with a benefited area that would be fair and
defendable in the courts. This would be extremely difficult.
If the project is not assessed it would be funded either by
General Fund balance or out of the Capital Improvements Fund.
The Finance Director recommends using the Capital Improvement
Fund, since this project is so small. Council could consider
this an extension of the Downtown Project and use T.I.F. funds
for it, but that fund is nearly depleted.
SUMMARY AND CONCLUSIONS
The construction of two one-way streets on each side of the
tracks would greatly improve the traffic flow and increase the
safety of the current intersection. Vehicles must currently
cross over from one side of the tracks to the other at Atwood
Street to travel in the east -west direction. In addition, the
narrow node at 2nd and Scott is too small for two vehicles to
pass each other and hence, one vehicle must eventually back out
of the node, creating an unsafe traffic situation.
The cost of the project would be born by the City using the
Capital Improvement Fund.
Once the depot is acquired and relocated, additional development
may occur in the area. The construction of 2nd Avenue would
promote that development.
This project is determined to be feasible and in the best
interests of the public within the City of Shakopee.
5
APPENDIX
Page
Project Location i
Existing Pavement 2
Proposed Improvements 3
Proposed Right -of -Way 4
Cost Estimate 5
Property Identification Map 6
CANTMURY
D O W N 5
November 9, 1989
Mr. Douglas Wise
City Planner
City of Shakopee
129 East First Avenue
Shakopee, MN 55379-1376
RE: Issuance of administration waiver to Canterbury Downs
racetrack for the construction of temporary horse
stall facilities.
Dear Mr. Wise,
On February 29, 1989 the City of Shakopee granted
Canterbury Downs an administrative waiver allowing for the
construction of portable horse stalls subject to several
conditions. Canterbury Downs has met all of these conditions
including the condition addressing the removal of the portable
stalls from the roadways in our backstretch area prior to
October 21, 1989. Additionally the roadways have been graded
and restored to their original condition. Therefore, I am
requesting the return of Canterbury Downs' certified check in
the amount of $5,000.00 currently being held by the City of
Shakopee.
I£ you have any further questions, please feel free to
contact me at 496-7736.
Pete Huber
Director, Physical Plant
PH: am
cc: John Anderson, City Administrator
Micheal Manning, General Manager, Canterbury Downs
David Carlson, Vice President of Finance, Canterbury Downs
Canterbury Downs/1100 Canterbury Road/P.O. Box 508/Shakopee, Minnesota 51379/(61 2) 445-7223
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COST ESTIMATE
UNIT
ITEM QUANTITY PRICE TOTAL
Common Excavation 1 L. S. $1 ,400.00 $ 1 ,400 .00
Remove Pavement 270 S.Y. $ 2 .00 $ 540 .00
Gravel Base 350 Tons $ 8 .00 $ 2 ,800 .00
Bituminous Pavement 300 Tons $ 25 .00 $ 7 ,500 .00
Curb & Gutter 900 L.F. $ 7 .00 $ 6 ,300.00
Milling 170 S.Y. $ 1 .00 $ 170 .00
Sidewalk (5 ' wide) 1500 S.F. $ 2.00 $ 3,000 .00
Sodding 333 S.Y. $ 3 .00 $ 1 ,000 .00
Trees 6 Ea. $ 100.00 $ 600 .00
TOTAL $23,310.00
Call it $24,000 .00
Add 10% Contingency $ 2 ,400 .00
Plus 25% Engr/Admin . $ 6 ,000 .00
TOTAL PROJECT COSTS $32,400.00
5
Property Identification Map
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6
CONSENT Ilk
MEMO TO: Dennis Kraft, City Administrator
FROM: Ray Ruuska , Engineering Coordinator V-
-SUBJECT: 6th Avenue Sanitary Sewer
Project No . 1988-2
DATE: November 13 , 1989
INTRODUCTION:
Council action is required for a resolution accepting work and
making final payment on the 6th Avenue Sanitary Sewer Project No.
1988-2 .
BACKGROUND:
All of the work for this project has been completed in accordance
with the contract documents.
A signed copy of the Certificate of Completion is attached.
ACTION REQUESTED:
Offer Resolution No. 3147 , A Resolution Accepting Work on the 6th
Avenue Sanitary Sewer, Project No. 1988-2 and move its adoption .
RR/pmp
MEM3147
CERTIFICATE OF COMPLETION
CONTRACT NO. : 1988-2 DATE: November 15, 1989
PROJECT DESCRIPTION : 6th Avenue Sanitary Sewer
CONTRACTOR: Holst Excavating , Inc .
P.O. Box 36
Prescott, WI 54021
ORIGINAL CONTRACT AMOUNT , , . . . . . , , . , . $ 76 , 918. 50
QUANTITY CHANGE AMOUNT . . . . . . . . . . . . . $ -5,593.93
CHANGE ORDER NO. i THRU NO, _ AMOUNT , , , $ 204. 75
FINAL CONTRACT AMOUNT . . . . . . . . . . . . . . $ 71 ,529.32
LESS PREVIOUS PAYMENTS . . . . . . . . . . . . . $ 71 ,529 .32
FINAL PAYMENT . . . . . . . . . . . . . . . . . . S -0-
I, hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the some has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council . I, therefore, recommend above specified
final payment be made to the above named Contractor.
Professional Engineer
RESOLUTION NO. 3147
A Resolution Accepting Work On The
6th Avenue Sanitary Sever
Project 1988-2
WHEREAS, pursuant to a written contract signed with the City
of Shakopee on July 12 , 1988, Holst Excavating, Inc. , P . O. Boz
36 , Prescott, Wisconsin 54021 has satisfactorily completed the
6th Avenue Sanitary Sewer , in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that the work completed under said
contract is hereby accepted and approved.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST:
' City Clerk
Approved as to form this
day of 19
City Attorney
LL ASENT
MEMO TO: Dennis Kraft, City Administrator
FROM: Ray Ruuska , Engineering Coordinator
SUBJECT: 13th Avenue Street Improvements
M.S.A. P . 166-112-01 , Project No. 1987-12
DATE: November 13 , 1989
INTRODUCTION:
Council action is required for a resolution accepting work and
making final payment on the 13th Avenue Street Improvements ,
M.S.A. P. 166-112-01 , Project No. 1987-12.
BACKGROUND:
All of the work for this project has been completed in accordance
with the contract documents.
A signed copy of the Certificate of Completion is attached.
ACTION REQUESTED:
Offer Resolution No. 31417 , A Resolution Accepting Work on the
13th Avenue Street Improvements, M.S.A. P. 166-112-01 , Project No.
1987-12 and move its adoption.
RR/pmp
MEM3149
CERTIFICATE OF COMPLETION
CONTRACT NO. : 1987-12 DATE: November 14 , 1989
PROJECT DESCRIPTION : 13th Avenue (Vierling Drive) Street Improvements
CONTRACTOR: S.M. Hentges & Sons , Inc.
P.O. Box 212
Shakopee, MN 55379
ORIGINAL CONTRACT AMOUNT . . . , , , , , . . , . $ 527,758. 56
QUANTITY CHANGE AMOUNT . . . . . . . . . . . . . $ 6 ,258.20
CHANGE ORDER NO. 1 THRU NO. 3 AMOUNT . . , $ 148,509.70
FINAL CONTRACT AMOUNT , . , . , , . $ 682 ,526.46
,LESS PREVIOUS PAYMENTS . . , . . , . . $ 682 .526.46
FINAL PAYMENT . . . . . . . . . . . . . . . . . . $ -0-
I, hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the same has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council , I, therefore, recommend above specified
final payment be made to the above named Contractor.
Professional Engineer
L
RESOLUTION NO. 3149
A Resolution Accepting Work On The
13th Avenue Street Improvements
M.S.A.P. 166-112-01
Project No. 1987-12
WHEREAS, pursuant to a written contract signed with the City
of Shakopee on October 1 , 1987 , S.M. Hentges & Sons, Inc. , P.O.
Boz 212 , Shakopee , MN 55379 has satisfactorily completed the
13th Avenue Street Improvements , in accordance with such
contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that the work completed under said
contract is hereby accepted and approved.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 19
City Attorney
4ASENT 1z
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Vacation of Utility Easeme For Expansion of Shakopee
Town Square Theatre
DATE: November 14, 1989
INTRODUCTION:
On November 8, 1989, the City Council held a public hearing
on the vacation of a utility easement to allow for the expansion
of the Shakopee Town Square Theatre. There were no objections
expressed at the public hearing. Council directed that staff
prepare the appropriate resolution for their consideration after
the watermain and gasmain have been relocated and a new easement
provided to the City. The watermain has been relocated and the
gasmain is in the process of being relocated. A new easement has
been provided to the City, which easement has been recorded with
the Scott County Recorder. Minnegasco has advised me that they
have no objections to the vacation taking place at this time. All
needs and concerns of all parties have been met.
RECOMMENDED ACTION:
Offer Resolution No. 3145, A Resolution Vacating Part Of The
Utility Easement Lying In Lot 1, Block 1, Valley Mall 1st Addition
(Shakopee Town Square Theatre) , Shakopee, Minnesota, and move its
adoption.
JSC/tiv
3ONSL
MEMO TO: Dennis R. Kraft, City Admin strator
FROM: Judith S. Cox, City Clerk �-
RE: Increasing Compensation Forhakopee Public Utilities
Commissioners
DATE: November 14, 1989
INTRODUCTION 6 BACKGROUND:
On November 8, 1989, the City Council moved to increase the
salaries for the Utility Commissioners to $150.00 per month for
Commissioners and $175.00 a month for the Chairman.
The attached Resolution No. 3146 amends Resolution No. 2222,
adopted in 1984, setting the Commissioners salary.
RECOMMENDED ACTION:
Offer Resolution No. 3146, A Resolution Amending The
Compensation For Shakopee Public Utilities Commissioners, and move
its adoption.
JSC/tiv
iz
MEMO TO: Dennis R. Kraft, city Adm' lstrator I
FROM: Judith S. Cox, City Clerk,
RE: Ordinances 276, 277, 278 fi 279
DATE: November 16, 1989
INTRODUCTION:
The attached four (4) ordinances have been prepared by the
City's Codifiers (Municipal Ordinance Codifiers) . These ordinances
are to update our City Code to be consistent with legislation which
was adopted in 1989.
BACKGROUND•
Pursuant to a contract with Municipal Ordinance Codifiers, the
City Administrator, City Attorney and City Clerk met for an annual
revision conference with the Codifiers. As a result of that
revision conference, the attached four ordinances are recommended
for Council adoption. These ordinances make corrections to the
City Code and bring the City Code into conformance with recent
State Law changes.
Ordinance No. 279, amends sections to the zoning ordinance
addressing day care facilities. This is a housekeeping ordinance
and simply clarifies the intent of Ordinance No. 264 which was
adopted on May 16, 1989. This ordinance was adopted at the
recommendation of the Planning. Commission after a public hearing
was held before the Planning Commission.
Ordinance No. 278, amends Chapter 8, Traffic Regulations, by
updating it through and including the laws of 1989. This chapter
refers to the Highway Traffic Regulation Act.
Ordinance No. 277, amends Chapter 5, which deals with the
licensing of liquor and beer. This ordinance repeals the
requirement that a $3,000 surety bond be filed with the City for
a 3.2 beer license. The 1989 legislature repealed this
requirement. Both the City Attorney and the City Clerk recommend
that Council concur with this legislative change and also repeal
the requirement in the City Code. Mr. Coller advised me that to
the best of his recollection, the City has never drawn upon a
liquor or beer license bond. We both feel that the expense of a
surety bond to the applicant is not warranted.
Ordinance No. 276, amends Chapter 4, addressing construction
licensing, permits and regulations. This amendment provides that
the fee for a temporary certificate of occupancy shall be included
in the City's annual fee resolution.
As you can tell by the explanation indicated above, these are
all more or less housekeeping ordinances. After adoption of the
ordinances, the Codifiers will prepare the revision pages to our
City Code. The revision pages will include not only these four
ordinances but also the other ordinances adopted by Council since
/4ge -,
the last annual update of the City Code. When we receive the
revision pages, staff will compare the revision pages word for word
with the language in the ordinances to make sure of accuracy.
After this comparison is complete, copies of the revision pages
will be made by staff and distributed to all parties who have a
copy of the City Code.
RECOMMENDED ACTION•
1. Offer Ordinance No. 276, AN ORDINANCE OF THE CITY OF SHAKOPEE,
MINNESOTA, AMENDING CITY CODE CHAPTER 4 ENTITLED "CONSTRUCTION
LICENSING, PERMITS AND REGULATION" BY CHANGING A PORTION
RELATING TO CERTIFICATES OF OCCUPANCY; AND, BY ADOPTING BY
REFERENCE, SHAKOPEE CITY CODE CHAPTER 1 AND SECTION 4.99
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS, and
move its adoption.
2. Offer Ordinance No. 277, AN ORDINANCE OF THE CITY OF SHAKOPEE,
MINNESOTA, AMENDING CITY CODE CHAPTER 5 ENTITLED "LIQUOR, BEER
AND WINE LICENSING AND REGULATION" BY REPEALING THE BOND
REQUIREMENT FOR A BEER LICENSEE AND DELETING THE BOND
REQUIREMENT FOR A LIQUOR LICENSEE; AND, BY ADOPTING BY
REFERENCE, SHAKOPEE CITY CODE CHAPTER 1 AND SECTION 5.99
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS, and
move its adoption.
3. Offer Ordinance No. 278, AN ORDINANCE OF THE CITY OF SHAKOPEE,
MINNESOTA, AMENDING CITY CODE CHAPTER 8 ENTITLED "TRAFFIC
REGULATIONS" BY CHANGING A PROVISION RELATING TO ADOPTION OF
THE TRAFFIC REGULATION ACT BY REFERENCE; AND, BY ADOPTING BY
REFERENCE, SHAKOPEE CITY CODE CHAPTER 1 AND SECTION 8.99
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS, and
move its adoption.
4. Offer Ordinance No. 279, AN ORDINANCE OF THE CITY OF SHAKOPEE,
MINNESOTA, AMENDING CITY CODE CHAPTER 11 ENTITLED "LAND USE
REGULATION (ZONING) " BY REPEALING A PROVISION RELATING TO
LICENSING FOR DAY CARE FACILITIES; BY CHANGING PROVISIONS
RELATING TO CONDITIONAL USES IN THE AGRICULTURAL PRESERVATION
AND RURAL RESIDENTIAL DISTRICTS; BY ADDING OR REARRANGING
PERMITTED AND CONDITIONAL USES IN THE HIGHWAY BUSINESS,
COMMUNITY BUSINESS, CENTRAL BUSINESS, LIGHT INDUSTRY AND HEAVY
INDUSTRIAL DISTRICTS, BY CHANGING A PROVISION RELATING TO REAR
YARD SETBACKS IN THE LIGHT INDUSTRY AND HEAVY INDUSTRIAL
DISTRICTS; AND, BY ADOPTING BY REFERENCE, SHAKOPEE CITY CODE
CHAPTER 1 AND SECTION 11.99 WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS, and move its adoption.
JSC/tlV
130L)
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerkj'\ �
RE: Exemption From Gambling License
DATE: November 21, 1989 u
INTRODUCTION:
The City has received a letter from Douglas Olson, Club
Manager, Shakopee American Legion, asking that the City waive the
sixty (60) day reviewal period for an exemption from Lawful
Gambling License for the Ladies Auxiliary, Shakopee American
Legion.
BACKGROUND:
The Ladies Auxiliary, Shakopee American Legion, are making
application for an exemption from Lawful Gambling License in order
that they may conduct a raffle and have pull-tabs for their
Cadillac Dinner in February, 1990. As stated in the letter from
Mr. Olson, the proceeds will be used for the Drug Program that
Scott County and the Shakopee American Legion are currently working
on together. They would like to make plans for the printing of the
raffle tickets and need to obtain their exemption from the STate
Gambling Board as soon as possible. They are asking that the City
consider waiving the sixty (60) day reviewal period in order that
they may proceed in a timely manner. The Ladies Auxiliary do meet
the conditions of the Shakopee City Code for Gambling Licensing;
therefore, they are also eligible for an exemption from the
licensing requirements.
ALTERNATIVES:
1. Waive the sixty (60) day reviewal period.
2 . Do not waive the sixty (60) day reviewal period.
RECOMMENDATION:
Alternative 1, waive the sixty (60) day reviewal period.
RECOMMENDED ACTION:
Move to waive the sixty (60) day reviewal period for an
exemption from Lawful Gambling License for the Ladies Auxiliary,
Shakopee American Legion, 1266 East 1st Avenue, Shakopee, MN 55379.
JSC/tlV
Shakopee American Legion
POST 81
1266 East First Avenue Phone:445-5253
SHAKOPEE, MINNESOTA 55379
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1
THE STANS FOUNDATION 3
aso wcs• cow4�oo eouLc��Ro
su m� vs
PR SAOCN�.C<LIPO RNIi 91103
November 6 , 1989
TO THE MAYOR AND MEMBERS OF CITY COUNCIL OF SHAKOPEE, MINNESOTA:
Dear Friends :
For some years I have had in mind the fact that the City
of Shakopee ought to have a historical museum. With its long
history, going back 100 years , it seems to me that there ought
to be some place where objects of interest from the earlier
years could be displayed and researched. Shakopee has a wealth
of such items available to it, beyond those which qualify for
the Murphy 's Landing Project.
In order to make such a Museum possible The Stans Foundation
, is prepared to expend $1,000,000 at this time for such a purpose,
with a floor area of more than 5,000 square feet , and turn it
over to the City of Shakopee, under the following general terms
and conditions :
1. Approximately half of the space in the Museum will be
made available for historical collections on the life of Maurice
H. Stans and other members of the Stans Family, all of which will
be given to the City and arranged in displays within the Museum
building.
2 . The Stans House, dating from 1908, and the adjoining
garden park will be deeded to the City by this Foundation to
become part of a single collective site . About $150,000 has
already been expended on the house and garden.
3. The present contents of the Stans House will be
replaced by articles of the 1908-10 period and the interior
furnishing will be of that era.
4. The City would permit the closing of the alley between
these three properties so that they can be administered and
viewed as a single entity under the title of The Stans-Shakopee
Historical Museum, owned by the City .
5 . The City would arrange for any necessary parking to
meet with its own requirements for the property as then
constituted.
6 . The City would arrange for or endorse the creation and
activation of a Shakopee Historical Society to take over the
supervision and operation of the entire Museum (including
the Scans House and Garden) , and to establish policies and
procedures for furnishing the approximately 2,500 square feet
of the Museum which will be available to the City.
7 . The City would thereafter operate the entire Museum
as a City-owned property in conjunction with the Historical
Society, and would provide for its management , operation,
protection and financing .
We have had preliminary discussions with architects and
.are prepared to move ahead on this project as soon as an
appropriate contract could be negotiated and executed with
the City. It is our hope that this can be done in an
expeditious manner so that construction would begin about
April 1 , 1990 and could be completed before the end of 1990.
I would appreciate an opportunity to meet informally with
you to discuss this proposal in a preliminary way as soon as
mutually convenient .
Maurice H. Stans , Chairman
MHS :me