HomeMy WebLinkAbout12/05/1989 MEMO TO: Honorable Mayor and City Council
FROM: Dennis R. Kraft, City Administrator
RE: Non-Agenda Informational Items
DATE: December 1, 1989
1. Attached is the monthly calendar for December
2. Attached is the Business Update From City Hall.
3 . Attached is the December 7, 1989 agenda for the Board of
Adjustment and Appeals Meeting.
5. Attached is the December 7, 1989 agenda for the Planning
Commission Meeting.
6. Attached are the November 9, 1989 minutes of the Board of
Adjustment and Appeals.
7. Attached are the November 9, 1989 minutes of the Planning
Commission.
8. Attached is a copy of a letter from the Shakopee Chamber of
Commerce regarding the Minnesota lodging tax.
9. The Shakopee VFW has applied for renewal of their gambling
license. They do meet the requirements of the city code.
10. The American Legion has applied for renewal of their gambling
license. They do meet the conditions of the city code.
11. The Ladies Auxiliary Shakopee American Legion has applied for
an exemption from the lawful gambling license for February 17,
1990. They do meet the requirements of the city code. (Note:
all proceeds will be donated to Scott County American Legion
Drug Prevention Program. )
12. Attached is a copy of a memo from Lou Van Bout regarding use
of streetlighting circuits, outlets on streetlight poles, and
other circuits for decorative lighting or other use.
13 . Attached is a correspondence from Barry Stock, informing
affected residential property owners of the City's intent to
secure request for development proposal for the property
associated with the 5th Avenue Project.
14 . Attached is a copy of a letter from Paul Dahlke regarding
property tax study update.
December 1989 41
UPCOMING MEETINGS
SUN MON TUE WED THU FRI SRT
1 2
3 4 5 6 7 8 9
4:30pm 7:00pm City 5:00pm CC
Public Council WorKsessi-
Utilities on
Commission 7:00pm
Budget
Hearing
7:30pm
Planning
ommission
10 11 12 13 14 15 16
7:00pm 7:45am
Budget Downtown
Hearing - Committee
Cont.
17 18 19 20 21 22 23
7:30pm 7:00pm City 5:00pm CDC
Community Council 7:00pm
Recreation Energy &
Transport-
ation
Committee
24 25 26 27 28 29 30
Christmas - 3:00pm 3:00pm
City Hall Interviews Interviews
Closed for Boards for Boards
Commissio- Commissio-
ns ns
31 November 1989 January 1990
S M T W T F S S M T W T F 5
1 2 3 4 1 2 3 4 5 6
5 6 7 8 9 10 1 1 7 8 9 10 11 12 13
12 13 14 15 16 17 18 14 15 16 17 18 19 20
19 20 21 22 23 24 25 21 22 23 24 25 26 27
26 27 28 29 30 28 29 30 31
4,2
BUSINESS UPDATE FROM CITY HALL
Vol. 3 No. 12
Dear Chamber Member: December 1, 1989
CITY CLERK
Applications are now being accepted at city hall from residents who
wish to serve on a board or commission. Due to expiring terms on
January 3lst, Council is inviting the submission of applications
to serve on Planning Commission, Cable Commission, Energy and
Transportation Committee, Housing Advisory & Appeals Board,
Building Code Board of Adjustments and Appeals, Community
Development Commission, Shakopee Community Recreation, Shakopee
Public Utilities, Police Civil Service Commission, Downtown
Committee, and the Shakopee Youth Building Committee.
Applications are due December 22, 1989. Please call 445-3650 for
further information and for an application.
On November 21st, Council increased the salaries of Shakopee Public
Utility Commissioners by $25.00 from $125 to $150 and eliminated
the $3,000 surety bond requirement for liquor and beer licenses.
COMMUNITY DEVELOPMENT
The City of Shakopee is currently soliciting proposals to develop
a residential subdivision encompassing approximately 15 acres. The
site to be developed is located in an unplatted area of Shakopee
between Spencer and Market streets, along 5th Avenue.
Copies of the request for proposal specifications are available at
the Shakopee City offices. The deadline for submitting proposals
for the project is Friday, December 22, 1989.
COMMUNITY RECREATION (SCR)
The City of Shakopee, through its Park Department, constructs and
maintains the five outdoor ice skating rinks strategically located
in neighborhood parks in the urban area of the community. Most
winters the rinks are ready for use the week prior to Christmas
with weather permitting their use until the second week of
February. S.C.R. schedules the activities on these rinks including
open skating, hockey, and broomball. Supervised shelter building
open hours are during Christmas Vacation and weekends with some
other exceptions in between.
$NGINEERING
On the 3rd Ave. project, the contractor is still working on
retaining walls, steps, sidewalks and miscellaneous clean up items.
The final lift of asphalt will not be completed this year. The
remainder of the project will be completed in early 1990, as soon
as construction resumes.
The Upper Valley Drainage Project is completed as far as rough
grading goes. The final grading, topsoil and seeding will be done
in 1990. The box culvert and pedestrian crossing have been
installed at C.R. 17.
Market St. and the various alleys have been completed.
Engineering Coordinator Ray Ruuska received a commendation from the
City Council for recovering $52,000 from MnDOT for a 1975
cooperative agreement project that had inadvertently never been
billed to MnDOT.
FINANCE
The Shakopee City Council will hold a public hearing on the
proposed 1990 Budget at 7: 00 P.M. December 7, 1989 in the Council
Chambers at City Hall.
Proposed General Fund expenditures are $4,443,095 which represents
a 43 increase over the original 1989 General Fund budget. The
proposed tax levy for payable 1990 is $2,167,198. This is a 43
increase due to city needs Plus a 213 increase to replace lost
state aid which is being shifted to the schools. Even with this
tax increase, the proposed budget is drawing down on reserves by
$212, 500. The proposal is to maintain the same level of services
that citizens are currently provided.
PLANNING
The Shakopee Planning Commission has scheduled a public hearing for
it's December 7, 1989 meeting to consider an amendment to the City
Code regarding an increase in park dedication fees. The hearing
will be at 7:30 P.M. in the lower level meeting room of the
Marquette Bank, 129 So. Holmes Street. The City has not changed
it's park dedication fees since 1981, and research done by City
staff shows that the fees have not kept pace with the increasing
costs of park development. Park dedication fees are charged to the
property when it is platted or developed and are paid when a
building permit is issued. The proposed fee schedule will be as
follows:
Single family dwelling unit - $400. 00
Duplex (2-3 units) - $338.00 per unit
Townhouse (4-6 units) - $312.50 per unit
Apartments (more than 6 units) - $250. 00 per unit
Commercial/Industrial - $1, 500. 00 per acre
� 3
H O T I C E 1
The B.O.A.A. and Planning Commission meetings will be hold in
the lover level meeting room or the Marquette Bank at 129
South Holmes.
TENTATIVE AGENDA
BOARD OF ADJUSTMENTS AND APPEALS
Regular Session Shakopee, MN December 7, 1989
Chairman Forbord Presiding
1. Roll Call at 7:30 P.M.
2. Approval of Agenda
3. Approval of November 9, 1989 Meeting Minutes
4. 7:30 P.M. PUBLIC HEARING: To consider a request for a 2 -
variance from.the required 10' side yard setback.
Applicant: Cletus Link Construction Company
Action: Variance Resolution No. 585
5. Other Business
a.
b.
6. Adjourn
Douglas E. Wise
City Planner
NOTE TO THE BOA A MEMBERS:
1. If you have any questions or need additional information on
any of the above items, please call Doug Wise on the
Monday or Tuesday prior to the meeting.
2. If you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
5TENT _45-
TENTATIVE
ATIVE AGENDA
PLANNING COMMISSION
Regular Session Shakopee, MN December 7, 1989
Chairman Forbord Presiding
1. Roll Call at 7: 30 P.M.
2 . Approval of Agenda
3 . Approval of the November 9, 1989 Meeting Minutes
4 . 7 :40 P.M. PUBLIC HEARING: To consider amending City Code
Section 12. 07, Subd. 5 to increase the required cash
contributions in lieu of land dedication for park purposes
for new subdivisions approved by the City.
Action: Recommendation to City Council
5. 7:50 P.M. PUBLIC HEARING: To consider a request for a
Conditional Use Permit to permit a temporary medical
office space for two part-time physicians and hospital
storage upon the property located at 414 West 4th Avenue.
Applicant: St. Francis Regional Medical Center
Action: Conditional Use Permit Resolution No. 586
6. Annual CUP Review - Dennis Fetzer, for a cabinet making
business as a home occupation at
1850 County Road 89.
Action: Motion approving annual review
7. Discussion:
a. Tree Preservation Policy
b.
C.
10. Other Business:
a.
b.
11. Adjourn
Douglas X. Wise
City Planner
BOARD OF ADJUSTMENTS AND APPEALS
Regular Session Shakopee, Minnesota November 9, 1989
Chrmn. Forbord called the meeting to order at 7: 30 P.M. , with Comm.
Czaja, Allen, Foudray, Kahleck and Rockne present. Absent: Comm.
Stafford. Also present: City Planner, Doug Wise and City
Engineer, Dave Hutton, and Janelle Szklarski, Planning Intern.
Czaja/Kahleck moved to accept the agenda as presented. Motion
carried.
Kahleck/Allen moved approval of the October 5, 1989 meeting
minutes. Motion carried.
There was no business to conduct.
Foudray/Czaja moved to adjourn. Motion carried. Meeting adjourned
at 7:32 P.M.
Jane VanMaldeghem
Recording Secretary
1
PROCEEDINGS OF THE PLANNING_COMMISSION
Regular Session Shakopee, Minnesota November 9, 1989
Chrmn. Forbord called the meeting to order at 7:32 P.M. , with Comm.
Czaja, Kahleck, Allen, Foudray and Rockne present. Absent: Comm.
Stafford. Also present: City Planner, Doug Wise and City
Engineer, Dave Hutton, and Tanelle Szklarski, Planning Intern.
Allen/Czaja moved to approve the agenda as amended to include the
Bruce Heinz Conditional Use Permit and the recommendation to the
City Council on the redevelopment plan for Bergquist property
redevelopment. Motion carried.
Czaja/Allen moved to approve the meeting minutes of October 5, 1989
with the following corrections: pg. 3 - conditional use permit to
operate a wood shop business upon property located at 8615 Boiling
Spring Lane, should be Conditional Use Permit No. Resolution No.
578; pg. 4, the motion was to approve Conditional Use Permit No.
578 (not No. 579) ; pg. 5, moved to amend Conditional Use Permit No.
578 (not No. 579) . Motion carried.
Czaja/Rockne moved to approve the meeting minutes of October 19,
1989.
Motion carried.
PUBLIC HEARING - TERMINAL TRANSPORT, INC. CONDITIONAL USE PERMIT
NO. 580
Czaja/Allen moved to continue the public hearing to consider a
request for a conditional use permit to allow a trailer shuttle
lot to be located upon the property at 1644 East Hwy. 101. Motion
carried.
Comm. Foudray excused himself from the Planning Commission and took
a seat in the audience due to his current position of President of
the Home Association of Knights of Columbus for Shakopee and a
potential for conflict of interest.
City Planner gave the background on this request stating that at
the October 5, 1989 meeting the Planning Commission continued the
hearing on this conditional use permit until further questions
could be answered. The major concerns noted at that time were:
flow of traffic, desire for a detailed parking lot drawing, status
of the Viking Steel Road and dust control.
Chrmn. Forbord asked for comments from the audience.
Brian Coatney, representative for Terminal Transport, Inc. ,
answered questions and stated this would be a 16-hour per day
operation.
1
Discussion was held and concerns raised relative to trailer storage
while on-site. _
Allen/Kahleck moved to close the public hearing. Motion carried.
Kahleck/Allen offered Conditional Use Permit Resolution No. 580
and moved for its adoption, subject to the following conditions:
1. The applicant shall comply with all weight restrictions placed
on 4th Avenue (CR 82) by using Highway 101 as an alternate route.
No additional access roads shall be allowed off of 4th Avenue.
2. The applicant shall submit a drainage and grading plan to the
City Engineer for approval prior to any surfacing of the lot.
3. Adequate dust control measures shall be taken by the applicant.
The method of dust control shall be approved by the City Engineer.
4. This conditional use permit shall expire six months from the
date of approval. If the lease for the property is extended beyond
the anticipated six months, the applicant will be required to
reapply for a new conditional use permit. If a new conditional use
permit is approved, screening requirements for the area shall be
installed as a condition of approval.
5. All fire and safety codes and permit requirements shall be met
for any fuel storage containers and dispensers located on the
property. Fire lanes of 20 feet shall be installed between rows
of stored trailers as required by the city fire chief.
6. The gravel surfaced area shall be set back 40 feet from the
4th Avenue right-of-way and 30 feet from the Viking Steel Road
right-of-way. Trees shall be planted along the 4th Avenue right-
of-way as shown on the drawing submitted with the conditional use
permit application.
7. Each trailer shall remain empty and there shall be no storage
in the trailers while on-site, other than empty glass containers.
8. Trailer storage shall only be allowed for those trailers that
are used on a continual basis and permanent storage of any kind
shall not be allowed on-site.
Motion carried.
Comm. Foudray took his seat with the Planning Commission.
Chrmn. Forbord notified the applicant of the 7-day appeal process.
PUBLIC HEARING - PAUL WEBSTER CONDITIONAL USE PERMIT RESOLUTION
NO. 583
2
- i
Czaja/Allen moved to open the public hearing to consider a request
for a conditional use permit to operate a commercial recreation
facility at 120 South Holmes Street. Motion carried.
City Planner gave information on this request stating the applicant
had previously operated a similar facility in the Eagle Creek
Plaza. He also stated he had spoken with the Acting Police Chief
and had been informed there were no unresolved complaints relative
to Mr. Webster's (applicant) previous operations.
Various concerns were raised by several Commissioners: the location
of the proposed recreational facility being adjacent to two bars,
lighting for bicycles, bicycle storage and ample parking.
Chrmn. Forbord asked for comments from the audience.
Duane Wermerskirchen, owner of Real Gems, stated his concerns with
not enough parking and that his parking area may be subject to use.
He also raised the concern of bicycles laying in the sidewalk thus
promoting a hazardous situation. He raised concerns with
inadequate lighting, littering, and loitering. He asked if there
were a back entrance to the facility and how long the facility had
been in operation.
Paul Webster, applicant stated his problems with the Eagle Creek
Plaza location had been due primarily to the large size of the
facility and his inability to control the number of patrons. He
replied to Mr. Wermerskirchen-s questions stating there exists only
a back entrance for emergencies and as to the concern of length of
operation, stated several people had been stopping in to see what
was being put into the facility. He stated that the facility is
not open for business.
Chrmn. Forbord asked what precautions would be used at the proposed
facility that had not been implemented at the previous operation.
He also questioned the hours of operation for the proposed
facility.
The applicant replied he was focusing this facility to the teen-
aged crowd and answered the hours of operation as indicated in his
application were incorrect. He would be projecting his hours to
be Monday - Thursday until 10: 30 p.m. and weekends to 11 p.m. but
wanted competitive hours with other facilities of this nature.
Comm. Kahleck stated she believed that due to the location of the
proposed facility in conjunction with the other recreational center
on the north side of Highway 101, this could promote a traffic
hazard with patrons going from one place to the other.
Chrmn. Forbord asked for further comments from the audience. There
were none.
3
Comm. Foudray stated he had received several calls from nearby
businesses expressing concerns of traffic problems and loitering.
He added that several callers had indicated this facility to be in
current operation prior to conditional use permit approval.
Kahleck/Allen moved to close the public hearing. Motion carried.
Foudray/Rockne moved to deny Conditional Use Permit Resolution No.
583, a permit to operate a commercial recreational facility at 120
South Holmes, for the following reasons:
1. The Planning Commission concluded that the proposed use would
be detrimental to surrounding businesses because of its
location and close proximity to establishments serving liquor.
Therefore, the following two criteria for issuing a Condition
Use Permit have not been met:
a. The Conditional Use would be injurious to the use
and enjoyment of other property in the immediate
vicinity for the purpose already permitted, and
would substantially diminish and impair property
values within the immedicate vicinity.
b. Existing businesses nearby would be adversely
affected because of curtailment of customer trade
brought about by intrusion of noise, glare, and
general unsightliness.
2. Due to the applicant's previous experience in operating a
similar business at Eagle Creek Plaza, and the problems he
encountered in managing the youth at that location, it is the
Planning Commission's conclusion that the applicant has not
provided sufficient proof that he would be albe to handle
similar problems effectively at the new location.
Motion carried with Comm. Czaja opposed.
Chrmn. Forbord informed the applicant of the 7-day appeal process.
PUBLIC HEARING TO AMEND CITY CODE SECTION 11.03, SUBD. 6D
Allen/Kahleck moved to open the public hearing to consider amending
City Code Section 11.03 . , Subd. 6D, allowing accessory buildings
in the rural areas of the city to be located closer to the front
lot line than the principal dwelling. Motion carried.
Chrmn. Forbord asked for comments from the audience. There were
none.
Kahleck/Allen moved to close the public hearing. Motion carried.
4
Allen/Foudray moved to recommend to the City Council amending City
Code Section 11.03, Subd. 6D to read as follows:
"No detached garage or accessory building shall be located
nearer the front lot line than the prinicpal building on the
lot (except in tha AG, R-1, and Shoreland Districts) . In the
AG, R-1, and Shoreland Districts accessory buildings shall not
be located nearer the front lot line than the principal
dwelling or 200 feet, whichever is less. "
Motion carried.
Czaja/Foudray moved for a 5-minute recess at 8:55 P.M. Motion
carried.
Meeting reconvened at 9:00 P.M.
PUBLIC HEARING - HEINZ CONDITIONAL USE PERMIT RESOLUTION NO. 574
Rockne/Allen moved to continue the public hearing on the request
for a conditional use permit to move in a dwelling upon the
property located at the corner of Pierce and 3rd. Motion carried.
The City Planner stated that the applicant, Bruce Heinz, had
informed the staff that he was withdrawing his request for a
conditional use permit.
Foudray/Allen moved to close the public hearing. Motion carried.
Rockne/Allen moved to acknowledge the withdrawal of Conditional Use
Permit Resolution No. 574. Motion carried with Comm. Czaja
abstaining due to his not being present for the entire discussion.
MEADOWS 2ND ADDITION EASEMENT VACATION
City Planner stated that the drainage easement necessary for
construction of the upper valley drainageway in Meadows 2nd
Addition is 100 feet, therefore, the additional 20 feet which was
previously dedicated to the city is no longer needed.
Foudray/Rockne recommended the City Council approve the vacation
of 20 feet of a drainage and utility easement in Lots 1 - 4, Block
3, Meadows 2nd Addition since it is not longer a requirement and
not in conflict with the City's comprehensive plan. Motion
carried.
PLANNING COMMISSION 1990 SCHEDULE
The schedule was approved with the change in meeting dates for July
to July 12th.
5
PARK DEDICATION FEES -
City Planner stated that the Planning Commission's approval last
fall to amend the City Code's park dedication fees had been
forwarded to the City Council. The City Council had taken no
action because of pending changes in the comprehensive plan. Now
that the comprehensive plan has been completed, it is suggested
another public hearing be held on the proposed amendment for park
dedication fees.
Allen/Kahleck moved to set a public hearing for December 7, 1989
to consider the amending the city code's park dedication fee
requirements. Motion carried.
The Planning Commission suggested the Chamber of Commerce and
developers be contacted regarding this proposed amendment and the
upcoming public hearing.
OTHER BUSINESS
Foudray/Kahleck moved that the proposed modification to the
Redevelopment Plan for the Minnesota River Valley Housing and
Redevelopment Project No. 1, is consistent with the City's
comprehensive plan. Motion carried.
Chrmn. Forbord stated that Comm. Stafford had submitted a
resignation letter to the Planning Commission, which would be
forwarded on to the City Council.
Comm. Czaja asked the City Planner to check the status of the
Shiely Reacclamation Committee.
Czaja/Kahleck moved that the City Council forward a recommendation
to Scott County to research the number of accidents at the
intersection of County Road 83 and County Road 16 and pursue the
possibility of a 4-way stop. Motion carried.
Comm. Kahleck stated she believed the zoning should be changed so
bars and juvenile community recreation centers are not adjacent to
each other.
Foudray/Czaja moved to adjourn. Motion carried. Meeting adjourned
at 9:30 P.M.
Jane VanMaldeghem
Recording Secretary
6
i 1 Y
"'8habpee CHAMBER OF COMMERCE
CONVENTION & VISITO
RS BUREAU
NOVz Iy39
November 22, 1989 CITY OF
Dear Council Member:
The Shakopee Convention and visitors Bureau is concerned about
the recently passed legislation regarding the Minnesota lodging
tax. Subdivision 1 of Minnesota statutes 477A.018 has authorized
that a town may by the affirmative vote of the electors at the
annual town meeting or a special town meeting, impose a tax of up
to gjA percent of the gross receipts from the furnishing for
consideration of lodging at a hotel , motel , rooming house,
tourist court, or resort.
Although ninety-five percent from the first three percent of any
tax imposed under subdivision 1 shall be used by the statutory or
home rule charter city or town to fund a local convention or
visitors bureau, we feel that the additional three percent which
could go to uses other than the promotion of tourism and meeting
business in Shakopee would put our motels at a definate financial
disadvantage.
Our motels/hotels already pay higher than average property taxes,
thus making it more difficult to operate profitably. An
additional 3$ lodging tax would cause a rate increase, while
motels in neighboring communities would not have cause to telae
their rates except to raise their profit margin.
we currently have one big advantage over Bloomington,
Minneapolis, and St. Paul in that they currently have a 3%
lodging tax plus a special 2-3i tax which goes to the MegaMall ,
Metrodome, Civic Center and Convention Center. Their city
councils will probably not raise lodging tax to the maximum 6%
since only li could go to their general fund. Therefore, these
areas would remain at their current 58 lodging tax and we would
be at 68, even highertt
+ Minneapolis is already at 68 - 38 lodging & 3%
convention center
• St. Paul is at 5% - 28 lodging tax & addt'l 3% to the
city
• Bloomington is at 6% - 38 lodging tax & 3% shopping
center
* St. Cloud has 58 - 33 lodging tax and 2% convention
center
1801 Trunk Hwy. 101 P.O. Box 203 Shakopee, Minnesota 55379 612-445-1660
i
•* It is important to note that in each of the examples
above where lodging tax is in excess of 3%, the
additional lodging tax in used to fund a center /
attraction that is directly related to tourism and
convention business. Therefore, all of their lodging
tax is of direct benefit to the lodging properties.
The additional 3% would make it increasingly difficult to compete
with similiar size convention and tourist markets Wisconsin,
South Dakota, Iowa and North Dakota, whose lodging tax and/or
state sales taxes are lower. For winter convention and meeting
business this is a major consideration.
We ask you to consider the above facts when discussing funding
options for the city's budgeting process. We would like to
request that the local options lodging tax remain at 3% to help
promote not only tourism and meeting business in Shakopee, but
also the prosperity of our four Shakopee motels.
Thank you for your consideration of this matter.
Sincerely,
Shakopee Convention and Visitors Bureau
Linnea Stromberg-Wise, Chairperson
Arlo Johnson, Vice-Chairperson
To: Dennis Kraft, City Administrator
From: Lou Van Hout, Utilities Manager
Re: Use of Streetlighting Circuits, Outlets on Streetlight
poles, and other circuits for decorative lighting or
other uses.
Date: 11/30/89
Recently I was advised a business had attempted to use a circuit
from a streetlight pole to power their decorative lights . They
have been advised to use an outlet on their own building.
The availability of power outlets on poles in the downtown area
makes it possible to easily connect to a lighting circuit.
However, there are limitations on what qualifies for free
electric service.
The only standard policy at present is for SPUC to supply free
power for street lights. Other uses would be considered by
individual case, and in practice, are seldom approved.
For many years past practice has been to power a limited amount
of seasonal lighting. This has been for decorations and seasonal
lighting provided by the Chamber of Commerce, and attached by
SPUC crews on streetlight poles or boulevard trees in the
downtown business area.
The access to free power to decorate in front of a building is an
example of what has not been allowed. While lights on a building
do add to the festive spirit in the shopping area, and power used
from a few strings of lights is pretty minimal, we have to draw a
line somewhere. We also have to keep clear any responsibility
for the wiring installation, the switching of the power, etc.
If anyone requests to use one of the outlets on a streetlight
pole, or other access to free power, please ask them to contact
me.
c.c. : SPUC (for policy reference)
1,3-
CITY OF SHAKOPEE •
INCORPORATED 1870
129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612)445-3650 ,
November 29, 1989
Dear Shakopee Resident:
In October, the Shakopee City Council directed City staff to
solicit proposals from developers to develop the residential
property as shown in attachment #1. City Council and staff believe
that the property in question is currently under-utilized and could
be attractive for residential development. The purpose of this
letter is to notify you of these recent developments even though
no formal action has been taken by the City.
The reason for soliciting proposals is twofold, first, to determine
if there is any interest in developing this area as a whole.
Second, to provide assistance to a developer in acquiring several
parcels that can not be developed in their present configuration.
If the City is successful in finding a developer interested in
proceeding with the development of Option Area A or Option Area B,
your input will be solicited prior to any formal action of the City
Council as it relates to the request for proposal process. If you
have any questions or would like to receive a copy of the request
for proposal specifications, please feel free to contact myself or
Dave Hutton at 445-3650.
Sincerely,
Bar A. Stock
Assistant City Administrator
The Heart Of Progress Valley
AN EOUFL OPPONNN?Y EMPLOYER
OLSEN TH MLEN&CO. LTD.
CertiftedPUMCACCOUn nU 6 ConsuUantr
November 29, 1989
Joint Committee
c/o Joseph Ries
Scott County Administration
Scott County Courthouse 110
428 S. Holmes Street
Shakopee, NN 55379-1382
Re: Property Tax Study Update
We are concluding all of our research and data gathering this week.
We are filling some holes and patching other holes. We have
approximately one-half of the report typed. A brief overview as to
status of completion follows:
County - 90%
City - 50%
School - 90%
Tax Base - 90%
Valuation 6 Procedures - 751
Fiscal Disparities - 608
Individual Properties - 908
Auditor Review - 1986-1988 done
1984-1985 not completed
TIF Projections - 25%
TIF Analysis - 658
Our tentative plan is to finish the data accumulation and report
writing by December 8, 1989. We will collate a preliminary copy for
review and discussion during the following week. After the review and
discussion of the preliminary copy, the final report will be issued.
We would anticipate this being completed before December 22, 1989, if
possible.
As we get closer to having a preliminary copy completed, we will set a
meeting for everyone for a discussion of the study.
Call me with any questions.
Sincerely,
Paull/ D.
Dahlke
Certified Public Accountant
PDD:lan
cc:jar. Gayden Carruth
,/Dennis Kraft
6640 Shady Oak Road,FAen Prairie,NUnnesom 55344 612 9419242 FAX 612 9410577
223 little Garuda Road,St Paul,Minnewu 55117 612 483 4521
TENTATIVE AGENDA
REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 5, 1989
Mayor Dolores Lebens presiding
1] Roll Call at 7:00 P.M.
21 Recess for H.R.A. Meeting
31 Re-convene
4] Liaison Reports from Councilmembers
5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
61 Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*7] Approval of Minutes of November 14th, 16th, and 21st, 1989
8] Communications:
a) Linnea Stromberg-Wise, Shakopee Valley Convention and
Visitors Bureau, re: extension of 3% lodging tax
9] Public Hearings - None
103 Boards and Commissions - None
11] Reports from Staff:
*a] Contractural Assistance for Snow Maintenance
b] League of Cities Institutional Fee on Insurance Trust -
Res. No. 3154
c] Refuse/Recycling Contract Amendment
d] Application for 3.2 Beer License - Combined Ventures of
Shakopee Inc. , 483 Marschall Road
e] Gate valve Damage Claim 's
*f] Farm Lease for 1990 with Gene Hauer
g] Purchase of Squad Cars
h] Approve Bills in Amount of $144 ,706.25
i] Shakopee Bypass - Southerly
j3 Engineering Services - Shakopee Bypass
k] Vierling Drive Street Lights
*1] Sewer Billing Base
*m] Amendment to Deferred Comp Plan
*n] Mileage Reimbursement
123 Resolutions and Ordinances:
*a] Res. No. 3156, Receiving Report and Calling Hearing on
Vierling Drive Watermain Improvements - 1990-2
TENTATIVE AGENDA
December 5, 1989
Page -2-
12] Resolutions and ordinances continued:
*b] Res. No. 3153, Amending the 1989 Budget
*c] Res. No. 3155, Resolution of Appreciation to Clifford
Stafford
d] Ord. No. 280, Renaming A Portion of Heritage Drive to
Sapphire Lane
13] Other Business:
a] Release of City Mortgage - Shakopee Professional Group
building, 327 Marschall Road - memo on table
b]
C]
141 Adjourn to Thursday, December 7, 1989 at 5:00 P.M.
Dennis R. Kraft
City Administrator
FUTURE MEETINGS:
December 7, 1989 at 7:00 P.M. - public hearing on 1990 budget
December 12 , 1989 at 7: 00 P.M. - continuation of public hearing
on 1990 budget - if necessary
December 21, 1989 at 7: 00 P.M. - regular meeting
TENTATIVE AGENDA
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Regular Session December 5, 1989
Chairman Gary Scott presiding
1. Roll Call at 7:00 P.M.
2. Approval of the November 21, 1989 Meeting Minutes
3 . FMG/TSUMAURA Response to Sunset Provision
4. Other Business
a)
b)
5. Adjourn
Dennis R. Kraft
Executive Director
OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
ADJ. REG. SESSION SHAKOPEE, MINNESOTA NOVEMBER 21, 1989
Commissioner Scott called the meeting to order at 7:00 p.m. with
Comm. Vierling, Wampach, Zak and Clay present. Also present were
Dennis Kraft, City Administrator; Barry Stock, Asst. City
Administrator; Julius A. Coller II, City Attorney, David Hutton,
City Engineer; Douglas Wise, City Planner; and Judith S. Cox, City
Clerk.
Clay/Vierling moved to approve the minutes of November 11, 1989.
Motion carried unanimously.
Dennis Kraft, City Administrator informed the Commissioners that
the Bergquist Co. was expeYiencing internal problems and were not
prepared to go ahead with the project as proposed. Mr. Kraft
stated that Bergquist may reactivate their request for assistance
sometime in early 1990.
Zak/Vierling moved to cancel the public hearing for the Bergquist
Tax Increment Project, Resolution No. 89-6. Motion carried
unanimously.
Wampach/Zak moved to adjourn. Motion carried unanimously. Meeting
adjourned at 7:03 p.m.
Dennis Kraft,
City Administrator
Carol Schultz
Recording Secretary
� 3
MEMO TO: Shakopee Housing and Redevelopment Authority
FROM: Barry A. Stock, Assistant City Administrator
RE: FMG/TSUMAURA Project
DATE: December 1, 1989
INTRODUCTION•
On November 8, 1989 the Shakopee HRA met to consider FMG/TSUMAURAIs
request for a time extension on a formal commitment to the Shakopee
site for their development project. At that time, the Shakopee HRA
formally confirmed their commitment to FMG/TSUMAURA and approved
an extension until 4: 30 p.m. , November 29, 1989. Mr. Ron
Whipperman, Vice President of FMG/TSUMAURA has submitted a
correspondence to the City within the extension period. (See
attachment #1)
BACKGROUND•
The purpose of the initial 30 day extension to FMG/TSUMAURA was to
allow them time to complete soil and ground water testing of the
site. In completing that process, a potential ground water
contamination problem has been discovered. The extent of the
ground water contamination and the actual source of the
contamination has not been identified. The actual soil within the
FMG/TSUMAURA site is free of contamination. In an effort to
resolve the potential problem, FMG/TSUMAURA has requested another
30 day extension.
FMG officials are also questioning whether or not the City of
Shakopee would be willing to offer a 6th year of tax increment
financing should remediation efforts be needed to clean up the
contamination. FMG officials have also questioned whether or not
the City can issue building permits prior to the Pollution Control
Agency formally acting on the potential contamination problem and
identifying the proper remediation course of action.
The following three key issues have been identified in Mr.
Whipperman's correspondence that need to be clarified by the
Shakopee HRA and City officials:
1. The HRA's willingness to consider a 30 day extension.
2. The HRA's willingness to provide a 6th year of tax increment
financing to be applied to costs associated with the potential
contamination problem.
3. The City's ability to issue building permits prior to formal
Pollution Control Agency action.
30 DAY EXTENSION
In the opinion of staff, FMG/TSUMAURA's request is not out of line
given the potential seriousness of the problem. Staff would
therefore recommend to extend the time period for a formal
commitment from FMG/TSUMAURA.
6TH YEAR OF TIF
Staff believes that extending a 6th year of tax increment financing
to FMG/TSUMAURA to be applied against any costs associated with the
contamination problem is justified in the case. The tax increment
plan and agreement can be drafted in such a fashion that the 6th
year of tax increment financing would only be released for
remediation efforts associated with the contamination within the
project area. If the Pollution Control Agency finds that there is
no contamination problem, the 6th year of tax increment financing
would not be needed and the associated tax increment proceeds
collected during that year would be passed through to the various
taxing jurisdictions.
ISSUANCE OF BUILDING PERMIT
Leroy Houser, Shakopee Building Official has stated that there is
nothing in the State Building Code which would preclude the City
of Shakopee from issuing a permit to FMG/TSUMAURA regardless of the
potential contamination problem. However, he did advise that it
would be prudent for the City to enter into an agreement with the
land owner to indemnify the City against any problem arising from
the potential contamination. Mr. Whipperman has stated that
FMG/TSUMAURA is currently trying to reach the same type of
indemnification agreement with the present land owners and also
protect the City in the same agreement from potential problems
arising from this issue. If said agreement can be secured, it
would not be out of line for the City to issue a building permit.
FMG/TSUMAURA is under a strict time schedule to complete their
project. Late Friday, FMG/TSUMAURA officials requested City staff
to formally initiate the tax increment process.
Staff has not had time to prepare the necessary HRA and City
Council Resolutions establishing Tax Increment District #9 calling
for a public hearing on this project. Copies of the appropriate
resolutions will be distributed at the meeting. Staff would
request HRA and City Council to proceed with initiating the tax
increment process. If FMG/TSUMAURA finds that they cannot proceed
with the Shakopee site between now and the tax increment public
hearing (January 16, 1990) , the City can simply take no action when
the public hearing actually occurs. (Similar to the recent
Bergquist Project Public Hearing.)
Staff would like to recommend that the Shakopee HRA consider the
following course of action:
1. Approve FMG/TSUMAURA's 30 day extension request.
2 . Approve a 6th year of tax increment financing for the
FMG/TSUMAURA project to be applied against any action arising
from the potential contamination problem.
3. In accordance with the State Building Code, issue necessary
building permits to FMG/TSUMAURA providing an agreement can
be reached between the current land owners indemnifying the
City against any potential losses associated with the
potential contamination problem.
3
4. Approve HRA and City Council resolutions formally initiating
the tax increment process. (To be handed out at meeting. )
ALTERNATIVES•
1. Move to: 1. Approve a 30 day extension request to
FMG/TSUMAURA.
2. Offer a 6th year of tax increment financing to
FMG/TSUMAURA to be applied against any costs
associated with the potential contamination
problem.
3 . In accordance with the State Building Code,
issue building permits to FMG/TSUMAURA as
needed providing that a indemnification
agreement protecting the City against any
future- problems arising from the potential
contamination can be secured.
4. Approve resolutions formally initiating the tax
increment process for the FMG/TSUMAURA Project.
2. Do nothing.
3. Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
1. Move to: 1. Approve a 30 day extension request to
FMG/TSUMAURA.
2. Offer a 6th year of tax increment financing to
FMG/TSUMAURA to be applied against any costs
associated with the potential contamination
problem.
3 . In accordance with the State Building Code,
issue building permits to FMG/TSUMAURA as
needed providing that a indemnification
agreement protecting the City against any
future problems arising from the potential
contamination can be secured.
4 . Approve resolutions formally initiating the tax
increment process for the FMG/TSUMAURA Project.
„ Attachment Al 3
FRAGRANCE b1ARKMNG GROUP
Ron Whipperman
Vice Prtsiden,of Openuons
November 29, 1989
Mr. Barry Stock
Assistant City Administrator
City of Shakopee --
129 East First Avenue
Shakopee, MN 55379
Dear Barry,
With this correspondence, I would like to confirm our
discussion concerning our commitment deadline and the
potential ground water problem.
1. We are asking for another 30 day extension due to
the potential ground water problem that has appeared.
At the same time, we are asking you for any assistance
you may be able to give us to resolve this, since
realistically we cannot wait 30 days.
2. Will you please formalize the proposal to include
a 6th year in your TIF program to be applied against
any action arising from this potential problem?
3. We are requesting the current landowners indemnify
us or at least set a cap for indemnification of ourselves
and the community against any problem arising for
the potential issue. We would appreciate your support
on this proposal.
4. We recognize the state regulatory agency may take
months to rule on what action, if any, should be taken
in regards to the ground water question. With this
in mind, it is important that we are assured that
the city will issue building permits prior to any
formal recommendation by the state. Would you please
confirm the city' s position on this request?
We regret we cannot make a formal commitment at this time.
Claire Burke • Country Diary • Foltene • Vimbath
P.0.Boa1A • Minnetanea,Minneaola 55343 • 1512144E-41B1
-z-
We are sure that you will agree that it is in Tsumura' s
best interest, as well as the community of Shakopee, to
have a basic ground water plan before any formal commitment
is made.
If you have any questions, please call .
Best Regar ,
Ron Whi ima�
-- Vice President - Operations
RW/jm
�3
1
STATE OF MINNESOTA )
SS CERTIFICATE OF SECRETARY
COUNTY OF SCOTT )
The undersigned, being the duly qualified and acting
Secretary of the Housing and Redevelopment Authority of the
City of Shakopee, Minnesota (the Authority) , hereby certifies
that: (a) attached hereto is a full, true and correct copy
of Resolution No. 89-6 which was duly adopted by the Authority
at a special meeting of the Authority held on Tuesday, December
5th, - 1989, and (b) said meeting was duly called, noticed
and held pursuant to law, and a quorum of the members of
the Authority was present at the meeting and voted on said
Resolution.
Dated: December 5 , 1989 .
Secretary
Housing and Redevelopment Authority
Shakopee, Minnesota
1
RESOLUTION NO. 89-6
RESOLUTION RELATING TO MINNESOTA RIVER VALLEY
REDEVELOPMENT PROJECT NO. 1; REQUESTING THE
CITY COUNCIL TO APPROVE A MODIFICATION TO THE
REDEVELOPMENT PLAN; AND REQUESTING THE CITY
COUNCIL TO ESTABLISH TAX INCREMENT FINANCING
DISTRICT NO. 9, AND TO APPROVE A TAX
INCREMENT FINANCING PLAN THEREFOR
BE IT RESOLVED By the Housing and Redevelopment
Authority of the City of Shakopee, Minnesota, that the City
Council is requested: (a) to approve a modification to the
Redevelopment Plan for Minnesota River Valley Housing and
Redevelopment Project No. 1 to facilitate the construction
of a project by FMG/Tsumaura Incorporated on property located
in the Project Area (Piw. No. 27-910-003-1) ; and (b) to
establish a new tax increment financing district in the Project
Area to be designated as "Tax Increment Financing District
No. 9", and to adopt a Tax Increment Financing Plan relating
thereto.
BE IT FURTHER RESOLVED that the proposed modification
to the Redevelopment Plan described above is referred to
the City Planning Commission for review and comment as to
whether the proposed modification is consistent with the
City' s Comprehensive Plan.
Adopted in session of the Shakopee
Housing and Redevelopment Authority of the City of Shakopee,
Minnesota, held this 5th day of December, 1989.
Chairman
ATTEST:
Executive Director
Approved as to form this
day of 1989.
City Attorney
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
AAT. SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 14, 1989
Mayor Lebens called the meeting to order at 7:00 p.m. with Cncl.
Zak, Clay, Vierling, Wampach and Scott present. Also present were
Dennis Kraft, City Administrator; David Hutton, City Engineer;
Julius A. Collar II, City Attorney; and Judith S. Cox, City Clerk;
Gregg Voxland, Finance Director.
Brad Larson, Scott County Highway Engineer gave a presentation on
the proposed County Road 18 road improvement project from the
Shakopee bypass north to Highway 494, including the Bloomington
Ferry Bridge. He said they are proposing a six lane bridge because
the projected traffic volume for the year 2010 is approximately
51,000 vehicles per day. They propose to have the final design
done by the fall of 1990. The estimated cost for the total
project is $107 million. The construction would begin in 1991 with
completion in 1993. He said the money allocated right now is set
on a 808 federal, 20% local match, but that an additional $84
million is needed. Mayor Lebens asked if there was anyone from the
audience who wished to address this issue. There were no comments
on this portion of the discussion.
Mr. Larson then gave a presentation on the proposed upgrading of
County Road 18 from the Shakopee bypass south to County Road 42.
He indicated that the County was just beginning to look at
alternatives and that the final alignment for a new 18 has not been
determined. He did indicate that with a projected traffic volume
of 12,800 for the year 2010 a 4 lane highway would be needed. He
stated that he has received approval from the County Board to hire
a consultant to study the various alternatives and recommend a
selected alignment for the proposed new County Road 18. He also
indicated that this study should be completed by Janaury, 1990.
Mayor Lebens asked if there was anyone from the audience who wised
to address this issue.
Joe Kelley, 8920 Eagle Creek Blvd, spokesman for the County Road
18 Citizens Committee, said they stand opposed to Scott County's
plan on turning County Road 18 into a 4 lane highway. He said the
comprehensive plan calls for County Road 18 being a two lane road
for a long time and they feel it would be unfair to the people who
have built in this area and who propose to build to change the plan
at this time. He said he feels that County Road 18 can properly
meet the needs of the traffic for many years to come as it is right
now. He said they feel there have been a number of issues that have
not been properly addressed. They are requesting that the County
leave County Road 18 as is until a broad study has been completed.
Vicki King, County Road 18 Citizens Committee, said they really
need the backing of the City Council to keep County Road 18 as a
two lane until the studies have been done and until they see the
need for a four lane road. County Road 83 to 21 is only 1.5 miles
and it would make more since to make that 4 lanes, it is much less
residential than County Road 18. -
Proceedings of the _ November 14, 1989
Shakopee City Council _ Page -2-
Wayne Cronkhite, Muhlenhardt Road, said he can see the importance
of this roadway but it does not service much of Prior Lake at this
point. He feels that other alternatives should be looked into
other than using County Road 18.
Lee Andren, Mayor of the City of Prior Lake, read a resolution that
the City had adopted at their November 6 meeting regarding their
support of the four lane proposal for County road 18 and their
support for a study proposal.
Al McKenzie, 3370 Eagle Creek Blvd, asked what this proposal would
do to County Road 16 and asked if it would also be upgraded to 4
lanes. Mr. Larson responded that at this point County Road 16 is
not in the Scot County five year program.
Public presentation was terminated in regards to the transportation
improvements in Shakopee.
Scott/Clay moved for a five minute break. Motion carried
unanimously.
Clay/Vierling moved to reconvene at 8:25 p.m. Motion carried
unanimously.
The Finance Director asked Councilmembers to make corrections to
their draft of Resolution No. 3141.
Vierling/Wampach moved to offer Resolution No. 3141 as corrected,
A Resolution Setting the Preliminary Tax Levy and General Fund
Budget for 1989/90, and moved for its adoption.
Roll Call: Ayes: Cncl. Vierling, Zak, Wampach and Clay
Noes: Cncl. Scott and Mayor Lebens
Motion carried.
Gregg Voxland reviewed the budget hearing notice which must be
published prior to the public hearing. He recommended including
in the notice the amount of the City increase due to a decrease in
State Aid to Shakopee.
Wampach/Vierling moved to approve the Finance Directors recommended
notice of the budget hearing as presented by Greg Voxland. Motion
carried unanimously.
Wampach/Zak moved to hire Donna Hyatt as Clerk Typist II for the
Shakopee Police Department.
The City Administrator stated that she would start at the next to
the highest pay step and that after six months she would go to the
top pay step.
Roll call: Ayes: Unanimous
Noes: None Motion carried.
Proceedings of the _ November 14, 1989
Shakopee City Council _ Page -3-
Vierling/Scott moved to adjourn to Thursday, November 16 at 2:00
p.m. Motion carried unanimously. Meeting adjourned at 8:45 p.m.
t Cox
ox
it Clerk
Carol L. Schultz
Recording Secretary
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 16, 1989
SHAKOPEE CHAMBER OF COMMERCE OFFICE
A special meeting was held at 2:00 p.m. on Thursday, November 16,
1989 by the Shakopee City Council to discuss the Stans Foundation
Proposal for a museum in the City of Shakopee. The following
persons were in attendance at the meeting; Mayor Delores Lebens,
Councilmember Gary Scott, Councilmember Gloria Vierling, and
Councilmember Steve Clay. Dennis Kraft, City Administrator, Barry
Stock, Assistant City Administrator, Julius A. Collar, City
Attorney, Marge Henderson, Maurice Stans, Bill Manley, and Pat
Minelli were also present-.-
The meeting opened with Mr. Stans giving a brief review of his
proposal. The proposal included an offer to build a museum and
invest $1, 000, 000 into the museum and abutting property. Upon
construction and completion of the 5, 000 sq. ft. museum, Mr. Stans
would donate furnishings for the Stans portion of the museum, which
would occupy 508 of the space. The remaining museum space would
be available for whatever purpose the City of Shakopee desired.
Mr. Stans would then deed the house, park property and the museum
to the City of Shakopee. In return, Mr. Stans requested that the
City of Shakopee provide for the continued operation and upkeep of
the museum and abutting property.
Discussion ensued on the City's current fiscal position and concern
regarding future operation costs. Councilmember Scott suggested
that perhaps the City of Shakopee could operate the Stans Museum
and property under an agreement with Murphy's Landing, similar to
the current management agreement. Marge Henderson thought that
there was potential for the City of Shakopee to work out an
agreement with Murphy's Landing regarding the operation of the
museum site and property.
Mr. Stans reaffirmed his commitment to deliver a finished product
to the City of Shakopee. It was the consensus of the Council
members in attendance to investigate a possible management contract
agreement with Murphy's Landing for the Stans/City of Shakopee
Museum.
Dennis Kraft, City Administrator, questioned what Mr. Stans was
proposing to do with the house at the corner of 3rd and Fuller St.
Mr. Stans stated that he intended to sell the house and move it to
a site somewhere else in the community. Mr. Kraft suggested that
perhaps Mr. Stans would be willing to donate the house to the City
of Shakopee. Mr. Kraft stated that the Shakopee Housing and
Redevelopment Authority does have several lots available where the
house could be relocated. The proceeds from the sale of the house
and lot could then be placed into a trust fund for the continued
operation and maintenance for the Stans/City of Shakopee Museum.
Mr. Stans stated that he thought Mr. Kraft's suggestion had merit
and should be investigated.
Proceedings of the November 16, 1989
Shakopee city Council Page -2-
Mayor Lebens suggested that staff continue to investigate the
operating cost associated with Mr. Stans' proposal and that the new
persons who will be serving on the council next year be included
in future discussions on this issue. Mr. Stans stated that he
hoped that if the City of Shakopee were interested in his offer
they could pursue ground breaking in April with project completion
scheduled for next fall.
Mr. Stans expressed his appreciation to the Mayor and City Council
for having the opportunity to speak with them on his proposal.
Mayor Lebens and the City Council expressed their appreciation to
Mr. Stans for his gracious offer.
The meeting was adjourned to Tuesday, November 21, 1989 at 7:00
p.m. The meeting ended at 3:00 p.m.
Judith S. Cox
CiV Clerk
Barry Stock
Secretary
7
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 21, 1989
Mayor Lebens called the meeting to order at 7:00 p.m. with Cncl.
Zak, Vierling, Scott, Clay and Wampach present. Also present were
Dennis Kraft, City Administrator; Barry Stock, Asst. City
Administrator; Douglas Wise, City Planner; David Hutton, City
Engineer; Julius A. Coller II, City Attorney; and Judith S. Cox,
City Clerk.
Wampach/Vierling moved to recess for Housing and Redevelopment
Authority Meeting. Motion carried unanimously.
Vierling/Wampach moved to reconvene to City Council at 7:03 p.m.
Motion carried unanimously.
Liaison reports were given by councilmembers.
Mayor Lebens asked if there was anyone present who wished to
address anything not on the agenda. There was no response.
Vierling/Zak moved to approve the consent business.
Roll Call: Ayes: Unanimous
Noes: None Motion carried.
Vierling/Zak moved to approve the minutes of November 8, 1989.
(Motion approved under consent business) .
Vierling/Zak moved to accept the resignation of Ruth I. Bayless
from the Shakopee Youth Building Committee. (Motion approved under
consent business) .
The City Engineer reviewed the request from the Board of Directors
of the Shakopee Village Homes Association to install a street light
at the north end of Shawnee Trail by the cul de sac.
Scott/Zak moved to have City verify whether this is a City or
private street and the estimated cost of installing a street light
at the north end of Shawnee Trail by the cul de sac. Motion
carried unanimously.
Vierling/Zak moved to proclaim December 3 - December 9 as "National
Cities Fight Back Against Drugs Week." (Motion approved under
consent business) .
The City Engineer reviewed the request from Margaret Thompson of
718 Garden Lane, Shakopee regarding her request to install street
lights on Gorman Street and also curb and gutter to this street.
He said at this time it would not be recommended to install curb
and gutter until the street is redone.
Wampach/Vierling moved to install one street light at the curve on
Gorman Street for a cost of $1,820.00.
Roll Call: Ayes: Cncl. Vierling, Zak, Scott, Wampach and
Mayor Lebens
Noes: Cncl. Clay Motion carried.
Proceedings of the November 21, 1989
Shakopee City Council Page -2-
Wampach/Vierling moved to install a sharp curve sign on Gorman
Street. Motion carried unanimously.
Wampach/Vierling moved to have staff notify Ms. Thompson of the
City Council's actions. Motion carried unanimously.
Paul Webster, 7170 W. 113th Street, Bloomington, addressed the
Council on the conditional use permit for his property at 120 S.
Holmes which he requested from the Planning commission but was
denied. He feels he was treated unjustly because he met all the
requirements for a conditional use permit. The City Planner said
the applicant was advised that he must appeal within 7 days of
denial and that time has already passed. There is nothing the
Council can do at this point.
Vierling/Zak moved to accept the resignation of Clifford D.
Stafford from the Planning Commission. Motion carried unanimously.
Wampach/Vierling moved to open the public hearing on the
modification of the City's Redevelopment Plan for Mn. River Valley
Redevelopment Project No. 1; on the establishment of TIF District
No. 8; and on adopting a financing plan for the proposed TIF
District No. 8. Motion carried unanimously.
Dennis Kraft asked that no action be taken on this hearing at this
point in time. The plan will be amended and the hearing will be
rescheduled.
The Mayor asked if there were any questions from the audience.
There were none.
Vierling/Wampach moved to close the public hearing. Motion carried
unanimously.
Wampach/Vierling moved that a letter of appreciation be drafted
for Clifford Stafford on his resignation from the Planning
Commission. Motion carried unanimously.
Vierling/Wampach moved to open the public hearing on the vacation
of a portion of a drainage and utility easement in Meadows 2nd
addition. Motion carried unanimously.
The City Clerk said the developer of the Meadows addition is
requesting the partial vacation of a 120 foot drainage and utility
easement. The developer is requesting 20 feet of the current 120
foot easement be vacated. No objections have been raised by staff,
SPUC, Minnegasco or the telephone company.
Vierling/Clay moved to close the public hearing. Motion carried
unanimously.
Vierling/Zak moved to offer Resolution No. 3131, A Resolution
Vacating Part of A Drainage and Utility Easement Lying within Lots
7
Proceedings of the November 21, 1989
Shakopee City Council Page -3-
1-4, Block 3, the Meadows 2nd Addition, Scott County, Minnesota,
and moved for its adoption. Motion carried unanimously.
Vierling/Scott approved the purchase of the Hurst Paladin System
for the Fire Department from Metropolitan Fire Equipment for
$6,524.00.
Roll Call: Ayes: Unanimous
Noes: None Motion carried.
Vierling/Scott moved to direct staff to draft an Ordinance amending
City Code Section 11.03, Subdivision 6D changing the front setback
requirements for accessory buildings as recommended by the Planning
Commission. Motion carried unanimously.
The City Planner reviewed the request by the Planning Commission
for a traffic study at the intersection of County Roads 16 and 83.
Vierling/Scott moved to direct the City Engineer to request a
traffic study be done by Scott County at the intersection of County
Road 16 and 83 to determine whether additional traffic control
devices are necessary at this location. Motion carried
unanimously.
Barry Stock reviewed the City's current snow season parking
restrictions. The City currently has a calendar parking system
for snow removal, which is parking on odd side of streets on odd
calendar days and even sides on even calendar days. Calendar
parking is enforced between 2 a.m. and 6 a.m. He stated that in
his discussions with the police officers he feels the current
regulations are appropriate but should only be enforced when the
weather conditions warrant it.
Scott/Wampach moved to have the City Attorney draft an ordinance
maintaining the calendar parking system and adding a provision to
tag and tow during plowable snowfalls. Motion carried with Mayor
Lebens and Cncl. Clay opposed.
Zak/Clay moved to offer Resolution No. 3150, A Resolution Approving
and Adopting a Commercial/Retail Development Policy Related to the
Use of Tax Increment Financing for Qualified Commercial/Retail
Development Projects, and move its adoption.
Roll Call: Ayes: Cncl. Clay, Wampach, Vierling and Zak
Noes: Cncl. Scott and Mayor Lebens
Motion carried.
Vierling/Zak moved to authorize staff to accept the lowest
quotation from Business Outfitters in the amount of $1, 034.85 for
the purchase of a set of three lockers and bench, which form with
existing lockers.
Roll Call: Ayes: Unanimous
Noes: None Motion carried.
Proceedings of the November 21, 1989
Shakopee City Council Page -4-
Zak/Scott moved to extend the current intern in the Planning
Department for 4 months and then discuss a permanent position.
Motion carried unanimously.
Cncl. Clay said he has a concern with using interns to replace
permanent positions.
Vierling/Zak moved to authorize staff to adjust sanitary sewer
bills for late spring and/or early fall lawn watering for
residential accounts for 1989 usage and to continue exploring the
feasibility of a four or five month billing basis. Motion carried
unanimously.
Wampach/Scott moved to not refund the $5,000. 00 provided to the
City to comply with conditions of the administrative waiver issued
for temporary horse stalls to Canterbury Downs at this time until
the second half of the taxes have been paid. Motion carried
unanimously.
Vierling/Clay moved to approve the bills in the amount of
$841,665. 59.
Roll Call: Ayes: Unanimous
Noes: None Motion carried.
Scott/Clay moved for a 10 minute recess. Motion carried
unanimously.
Vierling/Clay moved to reconvene to City Council at 8:35 p.m.
Motion carried unanimously.
The City Engineer reviewed the Upper Valley Drainage Project Phase
II Project No. 1987-5A. He said they have approximately 2 years
to build the trout stream. He is asking Council if they would be
willing to separate the project into two parts: Build the pipe
from 4th Avenue to the River as one part and then build the trout
mitigation as the 2nd part. To do that they would have to come
back with two agreements from Mn/DOT which would not take quite as
long as the original agreement.
Wampach/Zak moved to construct Phase II of the Upper Valley
Drainage Project in two stages. The first stage would be the storm
sewer pipe from 4th Avenue to the Millpond and the second stage
would be the trout mitigation. Motion carried unanimously.
Vierling/Zak moved to direct staff to have Mn/DOT prepare two
separate agreements to cover both of these projects and bring them
to Council for approval. Motion carried unanimously.
Clay/Scott moved to direct staff to commence the administrative
process with the Department of Natural Resources in order to get
the Millpond removed from the trout stream classification. Motion
carried unanimously.
1
Proceedings of the November 21, 1989
Shakopee City Council Page -5-
The City Engineer reviewed the warrants required for installing a
4-way stop sign at 10th and Harrison as per the request from Bill
and Debbie Heyda.
Clay/Scott moved to direct appropriate City officials to respond
to Mr. and Mrs. Bill Heyde of 1038 Harrison that their request for
a 4-way stop sign at 10th and Harrison street has been denied due
to the fact that it is not warranted. Motion carried unanimously.
Vierling/Zak moved to authorize payment of Semi-Final estimate No.
7 for Vierling Drive, Project No. 1988-1 in the amount of
$18,293.89 to Northdale Construction Co. , Inc. , 14450 Northdale
Blvd. , Rogers, MN 55374. (Motion approved under consent business) .
The City Engineer reported that the City can not construct portions
of Vierling Drive with City funds and get those funds reimbursed
by MnDOT at a later date when Vierling Drive is added to the State
Aid System.
Wampach/Zak moved to table Resolution No. 3148, A Resolution
Receiving a Report Ordering an Improvement and Preparation of Plans
and Specifications for 2nd Avenue, Atwood Street to Scott Street
Project No. 1990-1. Motion carried unanimously.
Vierling/Zak moved to offer Resolution No. 3147, A Resolution
Accepting Work on the 6th Avenue Sanitary Sewer Project No. 1988-
2 and moved for its adoption. (Motion approved under consent
business) .
Vierling/Zak moved to offer Resolution No. 3149, A Resolution
Accepting Work on the 13th Avenue Street Improvements, M.S.A.P.
166-112-01, Project No. 1987-12 and moved for its adoption. (Motion
approved under consent business) .
Vierling/Zak moved to offer Resolution No. 3145, A Resolution
Vacating Part of the Utility Easement Lying in Lot 1, Block 1,
Valley Mall 1st Addition (Shakopee Town Square Theatre) , Shakopee,
Minnesota, and moved for its adoption. (Motion approved under
consent business) .
Vierling/Zak moved to offer Resolution No. 3146, A Resolution
Amending the Compensation for Shakopee Public Utilities
Commissioners, and moved for its adoption. (Motion approved under
consent business) .
Vierling/Clay moved to adopt Ordinance No. 279, Fourth Series, An
Ordinance of the City of Shakopee, Minnesota Amending City Code
Chapter it Entitled "Land Use Regulation (Zoning) " by Repealing a
Provision Relating to Licensing for Day Care Facilities; by
Changing Provisions Relating to Conditional Uses in the
Agricultural Preservation and Rural Residential Districts; by
Adding or Rearranging Permitted and Conditional Uses in the Highway
Business, Community Business, Central Business, Light Industry and
Heavy Industrial Districts; by Changing a Provision Relating to
Rear Yard Setbacks in the Light Industry and Heavy Industrial
Proceedings of the November 21, 1989
Shakopee City Council Page -6-
Districts; and by Adopting by Reference, Shakopee City Code Chapter
1 and Section 11.99 Which, Among Other Things, Contain Penalty
Provision, and move its adoption. Motion carried unanimously.
Vierling/Wampach moved to adopt Ordinance No. 278, Fourth Series,
An Ordinance of the City of Shakopee, Minnesota, Amending City Code
Chapter 8 Entitled "Traffic Regulations" by Changing a Provision
Relating to Adoption of the Traffic Regulation Act by Reference;
and, by Adopting by Reference Shakopee City Code Chapter 1 and
Sections 8 .99 Which, Among Other Things, Contain Penalty
Provisions, and move its adoption. Motion carried unanimously.
Wampach/Clay moved to adopt Ordinance No. 277, Fourth Series, An
Ordinance of the City of Shakopee, Minnesota, amending City Code
Chapter 5 entitled "Liquor, Beer and Wine Licensing and Regulation"
by Repealing the Bond Requirement for a Beer Licensee and Deleting
the Bond Requirement for a Liquor Licensee; and, by Adopting by
Reference, Shakopee City Code Chapter 1 and Section 5.99 Which,
Among Other Things Contain Penalty Provisions, and move its
adoption. Motion carried unanimously.
Clay/Zak moved to adopt Ordinance No. 276, Fourth Series, An
Ordinance of the City of Shakopee, Minnesota, Amending City Code
Chapter 4 Entitled "Construction Licensing, Permits and Regulation"
by Changing a Provision Relating to Certificates of Occupancy; and
by Adopting by Reference, Shakopee City Code Chapter 1 and Section
4 .99 Which, Among Other Things Contain Penalty Provisions, and move
its adoption. Motion carried with Cncl . Scott opposed.
Wampach/Vierling moved to waive the sixty (60) day reviewal period
for an exemption from Lawful Gambling License for the Ladies
Auxiliary, Shakopee American Legion, 1266 East 1st Avenue,
Shakopee, MN 55379. Motion carried unanimously.
Clay/Vierling moved to adjourn at 9 : 10 P.M. Motion carried
unanimously.
1 �
J4dAth S. Cox,
C t Clerk
Carol Schultz
Recording Secretary
0.J
MRMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Extension of Hotel/Motel Tax
DATE: November 27, 1989
INTRODUCTION•
The City has received correspondence from the Shakopee Convention
and Visitors Bureau requesting that the 38 Hotel/Motel Tax be
continued for an additional three years. (See attachment #1)
BACKGROUND•
On January 2, 1987, the Shakopee City Council approved Ordinance
#212. Ordinance #212 gave the Shakopee City Council the authority
to impose a lodging tax of 3% on the gross receipts obtained from
the furnishing for consideration of lodging at a Motel/Hotel.
Section 1 Subd. F of Ordinance #212 provides that the Ordinance,
unless extended, shall terminate and be of no further effect three
years after its effective date. The effective date of said
Ordinance was January 6, 1987. Therefore, unless the Ordinance is
amended, extending same, the Hotel/Motel Tax will expire on January
6, 1990.
The Convention and Visitors Bureau has relied on the proceeds from
the 3% Hotel/Motel Tax to offset costs associated with the
operation of the Convention and Visitors Bureau. The Convention
and Visitors Bureau has requested that the 3$ Hotel/Motel Tax be
continued for an additional three years at it's present level.
Staff would like to point out that the City Of Shakopee does have
the authority to impose a 68 Hotel/Motel Tax. The City could
impose an additional 3% tax above and beyond the current level and
keep the proceeds generated by the additional 3% for the general
fund. A 33 Hotel/Motel Tax generates approximately $66,000
annually. Both the Shakopee Convention and Visitors Bureau and
Shakopee Community Development Commission are not in support of
increasing the Hotel/Motel Tax above the existing 3$ level. Both
bodies agree that an additional 3% tax above and beyond the current
level would impose a burden on our Hotel/Motel owners. The
additional tax would also eliminate any competitive edge that
Shakopee may have over Hotel/Motel competitors in the area. In a
separate correspondence, (See attachment #2) Linnea Stromberg-
Wise, Chairperson of the Shakopee Convention and Visitors Bureau
has identified the basis for the Chamber of Commerce's, Convention
and Visitors Bureau and Community Development Commission's position
on maintaining the Hotel/Motel Tax at it's present level.
The initial three year sunset provision on the Hotel/Motel Tax was
set to insure that the Convention and Visitors Bureau is spending
the Hotel/Motel Tax revenues within the guidelines of the State
Statute authorizing local Hotel/Motel Taxes.
In reviewing past Convention and Visitors Bureau budgets and the
proposed 1990 budget, staff is convinced that the Convention and
Visitors Bureau is expending funds within the guidelines of the
State Statute. Staff also believes that the City and the
Hotel/Motel owners have greatly benefited from the efforts of the
Shakopee Convention and Visitors Bureau. I would therefore like
to recommend that the City Attorney be authorized to draft an
amendment to Ordinance #212, continuing the 3% Hotel/Motel Tax for
three additional years.
ALTERNATIVES•
1. Direct the City Attorney to draft the appropriate amending
ordinance, continuing the 3% Hotel/Motel Tax for an additional
three years.
2 . Direct the City Attorney to prepare the appropriate amending
ordinance, continuing the 3% Sales Tax and establishing an
additional Hotel/Motel Tax above the current 3% level for a
duration of three years.
3 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REODESTED:
Move to direct the City Attorney to prepare the necessary ordinance
amendment extending the Hotel/Motel Tax at it's present 3% level
for three additional years.
Attachment #1 X „—
hako';8P ee CHAMBER OF COMMERCE
CONVENTION & VISITORS BUREAU
November 24, 1989
Dear Mayor and City Council:
The Shakopee Valley Convention and Visitors Bureau would like to
request that Ordinance 212 be ammended extending the collection
of the 3% lodging tax for another period of three years.
Thank you for your time and consideration.
Sincerely,
Linnea Stromberg-Wise, C air on
Shakopee Valley Convention and visitors Bureau
1801 Trunk Hwy. 101 P.O. Box 203 Shakopee, Minnesota 55379 612-4451660
Attachment #2
G8hako ee CHAMBER OF COMMERCE
p
CONVENTION & VISITORS BUREAU
November 22, 1989
Dear Council Member:
The Shakopee Convention and Visitors Bureau is concerned about
the recently passed legislation regarding the Minnesota lodging
tax. Subdivision 1 of Minnesota statutes 477A.018 has authorized
that a town may by the affirmative vote of the electors at the
annual town meeting or a special town meeting, impose a tax of up
to six percent of the gross receipts from the furnishing for
consideration of lodging at a hotel, motel, rooming house,
tourist court, or resort.
Although ninety-five percent from the first three percent of any
tax imposed under subdivision 1 shall be used by the statutory or
home rule charter city or town to fund a local convention or
visitors bureau, we feel that the additional three percent which
could go to uses other than the promotion of tourism and meeting
business in Shakopee would put our motels at a definate financial
disadvantage.
Our motels/hotels already pay higher than average property taxes,
thus making it more difficult to operate profitably. An
additional 3% lodging tax would cause a rate increase, while
motels in neighboring communities would not have cause to raise
their rates except to raise their profit margin.
We currently have one big advantage over Bloomington,
Minneapolis, and St. Paul in that they currently have a 38
lodging tax plus a special 2-3% tax which goes to the MegaMall,
Metrodome, Civic Center and Convention Center. Their city
councils will probably not raise lodging tax to the maximum 68
since only 18 could go to their general fund. Therefore, these
areas would remain at their current 53 lodging tax and we would
be at 68, even higher! !
• Minneapolis is already at 6% - 3& lodging & 3%
convention center
St. Paul is at 58 - 28 lodging tax & addt'l 3% to the
city
* Bloomington is at 68 - 38 lodging tax & 38 shopping
center
* St. Cloud has 5% - 3% lodging tax and 2% convention
center
1801 Trunk Hwy. 101 P.O. Box 203 Shakopee, Minnesota 55379 612-445-1660
S �
Bloomington is at 6% - 3% lodging tax & 3% shopping
center
* St. Cloud has 5% - 3% lodging tax and 2& convention
center
+* It is important to note that in each of the examples
above where lodging tax is in excess of 3%, the
additional lodging tax is used to fund a center /
attraction that is directly related to tourism and
convention business. Therefore, all of their lodging
tax is of direct benefit to the lodging properties.
The additional 3% would make it increasingly difficult to compete
with similiar size convention and tourist markets such as
Wisconsin, South Dakota, Iowa and North Dakota, whose lodging tax
and/or state sales taxes are lower. For winter convention and
meeting business this is a major consideration.
We ask you to consider the above facts when discussing funding
options for the city's budgeting process. We strongly feel that
the local options lodging tax should remain at 3% to help promote
not only tourism and meeting business in Shakopee, but also the
prosperity of our four Shakopee motels.
Thank you for your consideration of this matter.
Sincerely,
4L3nea Stromberg-Wise, Chairperson
Shakopee Valley Convention and Visitors Bureau
CONSENT //Q,
MEMO
TO: DENNIS KRAFT-Administrator
CITY COUNCIL
FROM: JIM KARKANEN-Public Works
SUBJECT: CONTRACTUAL ASSISTANCE
DATE: NOVEMBER 8TH, 1989
INTRODUCTION:
Authorization to obtain contractual assistance is requested
for winter snow maintenance in several areas for the winter
season 1989-90 by the Public Works department .
BACKGROUND:
Permission from City Council is requested by the Public
Works department to enter into a contractual agreement with S.M.
Hentges and Sons, Inc. , to assist the City with winter snow
plowing, on an emergency basis , in the Eagle Creek rural area.
Because of manpower and equipment shortages, it is
practically impossible to meet public demand for prompt and
efficient service in the Eagle Creek rural area unless a portion
of the plowing -and cleaning responsibilities is shared by an
independent contractor. This area is assigned to one of our own
plow trucks, and is generally plowed by our truck, but because
this rural area is so spread out, we can not react to the area
priorities in a timely manner during abnormal snowfalls or
storms . These priorities are created by the timing of the
snowfall and wind conditions , and are aimed at providing access
from our rural roads to the County highway system, providing
access to the Valley Industrial area, and keeping the school bus
routes open before 6 : 00 AM.
By splitting these responsibilities with the contractor in
the area during emergency conditions, we can respond to these
priorities by at least getting the rural roadways open and
keeping traffic moving. We can then return. at a later time in
the day, to widen, wing, and sand these roadways with our own
equipment when other plow units are available to help out. The
contractual help is generally terminated after our other truck
plows are brought into the area. We don't normally use the
contractor for normal snowfalls that we can handle ourselves .
The contractors are generally used only for emergency
conditions , as determined by City officials . As a rule, we
consider a snowfall over 3" as an emergency condition , depending
on wind velocity and direction. The contractor is only called
out when we cannot handle the snowfall with our equipment. These
contractual services are also available for natural disasters ,
such as tornadoes, floods, etc. In the event of a natural
disaster, we cannot receive any federal or state aid monies
unless a contract has been previously accepted, and prices have
been agreed upon prior to the emergency. Consequently, it is
important that we have an existing contract with these
contractors in the event of a natural disaster. We have been
satisfactorily using S.M. Hentges & Sons since 1980, and we feel
that his submitted hourly rate ( $80.00/hr) is consistent with the
rental scale of a machine of this size. He generally will submit
rental prices for other equipment, such as trucks, backhoes,
dozers, etc. , so we have them on file in the event of a disaster.
Authorization for contractual assistance is also requested
for snow removal of the downtown streetscape for the winter
season. We have obtained quotes for snow removal on the Downtown
Streetscape area from several contractors . The lowest price per
hour quotation was provided by Link Supply Rentals Co. , of
Shakopee, who was our clean up contractor last year. We have
also obtained quotations from Jerry's Lawn Service, who was our
CBD contractor in 1987 . Because we have more streetscape area
and nodes to clean this year, we feel fortunate that this
contractor has 2 Bobcat loaders available for the snow removal
service. I believe that we should, this year, present a less
"broomed" appearance on the nodes than we have in the past in
order to cut the time spent on the nodes. We have already
removed the benches for the winter season in order to lessen the
handwork and obstructions on each node area.
Unfortunately, we do not have enough personnel to attempt to
clean this area ourselves, during the initial days of a snowfall ,
because our crews are plowing and sanding streets, and are then
committed to removing the snow from the CBD area as soon as
possible after the initial snowfall . Our Park crews also have
snow routes responsibilities, before cleaning the City owned
sidewalks and cleaning the rinks in the park system. The snow
has to be cleaned from the nodes and pushed onto the street,
where our equipment can load it into trucks. One of our front
end loaders is generally assigned the CBD area for anowplowing,
and coordinates the node cleanup with his plowing operation.
We have a Bobcat loader in the Capital Equipment budget for
1990, and we intend to equip this machine with a small snowblower
which will help facilitate the snow removal operation downtown,
but we will still need help to remove this snow next year,
because we don't have the personnel to operated this equipment
while we are plowing, sanding, hauling, etc.
QUOTATIONS :
S .M.Hentges & Sons, Inc. 140G Motor grader w/wing $80.00/hr
(No other quotations were available for a comparable machine)
Link Supply Rentals Co. 2 Bobcat loaders B 38.00/hr each
hand labor @ 8.00/hr
Jerry's Lawn Service Bobcat loader @ 42 .00/hr
hand labor @ 15 .00/hr
S.M. Hentges & Sons, Inc Bobcat loader @ 50.00/hr
ALTERNATIVES :
1 . Accept the lowest quotations from the respective
contractors.
2. Reject the quotations and obtain other prices .
3 . Change policy regarding cleaning Streetscape area.
RECOMMENDATION:
Alternative i 1 . Accept the low quotation of:
Link Supply Rental Co. Bobcat loaders @ 38 .00/hr each.
Hand labor @ 8.00/hr
S .M. Hentges & Sons . Motor grader @ 80.00/hr
ACTION REQUESTED:
Authorize the proper City officials to enter into an
equipment rental agreement with Link Supply Rental Co . of
Shakopee, Mn. , for contractual assistance under emergency
conditions, as directed by City officials.
Authorize the proper City officials to enter into an
equipment rental agreement with S .M.Hentges & Sons, Inc. of
Shakopee, Mn. , for contractual assistance under emergency
conditions, as directed by City officials.
LINK SUPPLY RENTALS
1440 W. 3rd. Ave.
SHAKOPEE, MN 55379
QUOTATION
DATE Nov. 6, 1989
City of Shakopee
Public Works
WE ARE PLEASED TO QUOTE AS FOLLOWS. YOUR INQUIRY
F.O.B. TERMS ESTIMATED SNIPPING DATE
Link Supply Rental will supply;
1 643 Bobcat with snow bucket and operator for $38.00 per hour.
1 642 Bobcat with snow bucket and operator for $38.00 per hour
I will provide hand labor work at $8.00 per hour per laborer.
I will provide necessary insurance certificates on all units.
Contract to be payable to Link Supply Rentals.
ABOVE PRICES GOOD FOR O,yS 12-1-89 to 11-31-90
ez�OKKLAL SIGNATURE
•L. o.ew,
Pape No. of Fapes
JERRY'S LAWN SERVICE PROPOSAL AND
F' 5905 180th Street ACCEPTANCE
JORDAN, MINNESOTA 55352
Phone 492-6738
PROPOSAL SUBMITTED TO PHONE DATE
Cit Of Shako ee 45-2211 10- -
STREET JOB NAME
500 Gorman Street SnowplowinFc
CRP, STATE ANL? ZIP CODE JOB LOCATION
3tako ee Zn. S,,akonee
ARCHITECT DATE OF PLANS JOB PHONE
We hereby submit specifications and estimates fon -
i'l . JIM Sar Kallen
_Busted_below.is_the--prices I -charge 'or�nov.r dewing.
Bobcat . . . . . . . . . . . . . . . 542.00 Per hour.
__Pi�kup.—truck-- .---,. .. . ....842._00 Per hour. .._
__---.Hand_Shovel
-ing - ._ ._-.._.J 17..03- Tor hour.
-___—P ease._call -if-_gnli_have..anyQso}:ons.
Thanks
Jerry Zeisen
We Propose ferrets, ,a furnish material and labor — complete in accordance with above sperificotions, for the sum of:
Monthly liiiling dollar. is ).
Payment to be made as follows:
All moeasel Ipuammeed to be as speci•d. All wars ro be Ixel in o workma
like nn r according to standard practices AnY Iteration or 4_imien from abere Aulho VI /I I '
spacificanons i—oving ,no costs wil his «uted only upon written ortlers. and Si
w01
-
wrll bacons an ..Ira cMrpe r and bew•dw as imot•. All .,r«nuns cant=
arrM« arodena or dei beyond ou trot rarw n M61B: Th Proposal may be
upon delays bey Ow e. to kin rondo
aM other ...necessary insurance Our Oars an fully commit by workmen's Cemwithdraw by us if t accepted .Ihln days
pensotim Inaurar¢e.
Acceptance of Proposal-The also- pr.— ear«M=afia.,
and mudilions are medactony aM are hereby accepted. You are oushorved
ra do the w rl, specified. Payment will he made as oulbmd shove. Signatwa .a
Data of Acceptance Signature
PACC.3
I
lI b
Memo To: Dennis R. Kraft, City Administrator .
From: Gregg Voxland, Finance Director
Re: Resolution No. 3154 regarding League of Cities Institutional Fee
on Insurance Trust
Date: November 17, 1989
Introduction The League of Minnesota Cities (IMC) has imposed an institutional fee
upon the League of Minnesota Cities Insurance Trust (IMCIT) . Staff is
requesting Council consideration of Resolution No. 3154 protesting the
imposition of a fee and requesting a refund to LMCIT.
Background
The attached resolution is patterned after a resolution adopted by
Brooklyn Center. It spells out the basis for establishment and marketing
of LMCIT as a self supporting program and any excess funds returned to
members.
Last year the trustees of IMC and LMCIT started a institutional fee
whereby 1.58 of gross premiums would be paid by LMCIT to IMC. This
amounts $425,226 and $584,466 for 1988-89 and 1989-90 respectively. The
funds are being used for IMC special projects that are more appropriately
paid for by dues or special billings. The use of a fee on insurance
programs amounts to those cities in LMCIT subsidizing IMC members who are
not participating in IMCIT (Mpls. , St. Paul 6 other self insured or
privately insured cities). Attached is a IMC memo supporting the fee.
Alternatives
1.) Adopt Resolution as drafted
2.) Adopt Resolution as modified
3.) Do not adopt this Resolution
Recommendation
Alternative No. I
Action Reauested
Move to offer Resolution No. 3154, A Resolution Opposing the Imposition
of an Institutional Fee by the League of Minnesota Cities upon the League
of Minnesota Cities Insurance Trust, and move its adoption.
GV:mmr
CITY OF BROCKL`M CENTER TEL C12-561-07:7 Nov 17, 89 10 :44 No .004 P .02
/I 4-
pry i 6301 SHINGLE CREEK PARKWAY
C
BROOKLYN BROOKLYN CENTER, MINNESOTA 55430
I TELEPHONE 561-5440
C ENTER I EMERGENCY-POLICE - FIRE
39!l
20: Myyc rs of Minnesota Cities J
FROM: Dean A. Nyquist, Broo;clyn Center Mayor
DATE! October 13 . 1999
SUBJECT: Imposition of an Institutional Pee by the League of
Minnesota Cities on the League of Cities Insurance
Trust
Attached please find a copy of a resolution passed by the City of
Brooklyn Carter cbjecting to the institutional fee charged by the
league of sihnescta Cities (LMC) to the League of Minnesota
Cities Insurance Trost (LMC-f) .
Some of you may be aware of this institutional fee and others may
not. If you examine the founding documents of the TACIT, you
will find its purpose was and is to obtain insurance coverage at
reasonable cost and join together with other cities to provide
that service. It also provided that should there be monies in
excess of the needs of the LMCIT, it should be returned to the
merbers of the U,!CIT. It should also be noted the IMCIT has
consistently marketed itself as returning excess monies as
dividencs to mexber cities. From its inception in 1980 until
1988, the '_MCT^ operated within those guidelines. In 1986 the
IMC and the LMCIT entered into a management service agreement
Which, for the first time, instituted a 1.5% institutional fee
basad on the groes pre. lure of compensation and
property/casualty programs of the LMCIT. yroa my perspective,
this is not a proper expenditure by the 7,MCIT as the monies paid
to the LMC as ar. institutional fee should have been paid to the
members of the LECIT.
In the last two years the institutional fee has amounted to
$425,000 in the 198E-E9 fiscal year and $584,000 in 1989-90. The
LMC has used these funds for property tax computer modeling, tax
increment financing proiect, and the LeacuePa personnel project.
These are lecitimate League of Cities' activities. However, our
Oblection is to the natter in which they are being financed. If
these projects are needed, and they well might be, then we
believe they should go through the D:C dues funding process, not
AtyYv/f1
CITY OF BROOKLYN CEN cR TEL : 612-551-0717 N4cv 17 .89 10 :44 No .004 P . 03
Mayors of Mirnesota Cities -2- october 13, 1989
a special "tax or institutional fee" on the IXCTT memberehip.
The membership of the LMC is larger than the membership of the
LMCIT and, as a result, some LMC member cities receive benefits
without sharing in their cost. Cities who have joined the LMCIT
to save money on insurance costs are new financing League
programs throuch this "institutional fee".
Brooklyn Center is asking other cities to join it in passing
resolutions, similar to the one attact6d, which calls for the LMC
to stop this practice and reimburse the LMCIT for previous
"institution fees" paid. should you have any questions or otter
concerns, please contact m6 or Terry Splinter, Brooklyn Center
City Manage., at 612-56'--5440.
Enc.
163 University Ave.East
St.Paul,MN 55101.2526
League of Minnesota Cities (612)227.5600(FAX:221.0966)
November, 1989
TO: All Councilmembers
FROM: Millie MacLeod, LMC President
RE: LMC/LMCIT Fees
There has been some discussion of the fees charged by the League for
various services to the League of Minnesota Cities Insurance Trust
(LMCIT) . Because some of the information being circulated to cities is
not completely accurate, I believe that, as League president, I should
communicate the facts to every League member.
First, what is the present situation with League fees for services to
LMCIT? The League has an agreement with insurance trust which
specifies that LMCIT pays LMC for all direct costs attributable to the
operation of LMCIT. As the agreement on League costs was developed,
the League board realized the value of certain services provided to
LMCIT were difficult to assign a direct cost figure. After
considerable discussion by the League board and the LMCIT trustees, the
board concluded that a fee of 1.5 percent of the premium volume for the
property casualty and the workers' compensation program would be
appropriate. This fee went into effect on January 1, 1989.
The League board did not arrive at this decision suddenly or without
considerable discussion. The question of a fee of this type was
considered by the 1986 Dues and Services Committee. That Committee
recommended that the League collect an additional fee from LMCIT. The
issue was further considered by the League budget committees in 1987
and 1988. These committees recommended a fee of this type. The League
board considered the matter on more than three occasions and the issue
was before the LMCIT trustees at least three times as well. Finally,
the board asked a special -blue ribbon- committee to review the matter
before final action was taken. Each of these broadly representative
committees supported the additional fee.
The board has received several resolutions adopted by city councils
suggesting this fee be reviewed. The board has directed the League
meet with the first city which adopted such a resolution to discuss the
issue. That meeting has been set for later this month.
This issue also arose at the August meeting of the Coalition of Greater
Minnesota Cities. A resolution on this subject was offered during that
meeting for consideration but it was withdrawn after I suggested that
we discuss the issue before putting everyone in a corner on the
a
councilmembers
Page 2
November, 1989
question. After that meeting, I held a meeting with the authors of the
resolution.
In reviewing the resolutions passed by the cities and offered at the
Coalition meeting, I believe some issues need clarification. The
resolutions suggest that the League/LMCIT fee is an ^excess profits
tax^. This is not the case. LMCIT has no profits. Any funds not used
to pay claims, reserved for future claims, or to pay for the operation
of LMCIT are returned to the LMCIT members. The trustees, in fact,
voted to return $7,000,000 at their October meeting. This means that
LMCIT has returned $15,000, 000 to members over the past three years.
What does the 1.5 percent fee cover and why is it hard to calculate an
exact cost for League services? Consider how difficult it is to answer
the following questions: How valuable to the LMCIT are the retention of
the statutory limits on municipal liability? How valuable to LMCIT is
the tort reform act which materially limited tort claims against
cities? How valuable to LMCIT are many of the briefs filed at the
Minnesota Court of Appeals and the Supreme Court on issues affecting
municipal liability and personnel management issues? And, how valuable
to LMCIT is the lobbying which the League conducts on personnel and
management issues at the Legislature and with the Governor? How
valuable to IMCIT was League sponsorship and endorsement when LMCIT was
established? And, how valuable to LMCIT was the three years of staff
and board work which the League undertook to establish LMCIT? How
valuable to LMCIT is the promotion of the insurance trust through
articles in Minnesota Cities magazine? And, how valuable to LMCIT is
the preparation of press releases and other promotional materials?
Finally, how valuable is it to LMCIT to provide promotional materials
and programs to city officials at the LMC annual meetings, regional
meetings, and other meetings? These League services are unreimbursed
by LMCIT and an exact valuation is difficult, if not impossible to
achieve.
How does LMCIT pay for the services it receives? LMCIT pays North Star
Risk Services 12 percent of casualty program's premium volume for its
services in managing the program. Employee Benefit Administration
(EBA) is paid 9.4 percent of the workers compensation premium volume
for similar services with respect to this program. This is a customary
method of paying for some services and value received by LMCIT.
Is the LMCIT fee structure unique? Is it unusual for LMCIT to pay a
percentage of premium volume for the value it receives? No, it is not.
A number of state municipal leagues sponsor pooled self insurance
programs. Most charge a flat fee for these same kind of services and
most charge more than 1. 5 percent of premium volume.
The LMCIT trustees suggested the proceeds from this fee be placed in a
special account and not be combined with the League's general fund.
Councilmembers
Page 3
November, 1989
The League board agreed with the trustees and established a separate
account which would finance projects undertaken with the proceeds from
the fee. A special committee representing the broad spectrum of the
membership was created to advise the board on what projects should be
funded and to review proposed budgets. Based on this committee's work,
the board approved funding for three projects. The projects are a
property tax analysis project; an economic development information
project; and a personnel information project.
The project which has caused the most discussion is the property tax
analysis project. Some cities have suggested that the League should
not undertake this projectbecause the Coalition of Greater Minnesota
Cities already has developed a property tax model and the League
project might be used against the interests of the cities who supported
this research. In a meeting with representatives from some of the
Coalition's cities, I pointed out that the League will establish an
advisory committee to the property tax analysis project. I also
indicated the committee would be appointed immediately so the project
would be monitored by representatives from all interested cities as the
work develops.
The League board also discussed this issue extensively. The board
concluded that there ought to be an objective, unbiased property tax
research capability which belongs to all of Minnesota's cities. The
board hopes that other groups of cities will benefit from the League
capability and, perhaps, be able to diminish expenditures on
independent systems.
The other two projects also rely upon extensive data collection and
should provide beneficial products to Minnesota cities. The economic
development/tax increment project will seek to develop extensive
information on various economic development and redevelopment tools,
such as tax increment finance and the use of bond allocation authority.
Tax increment financing has been the subject of extensive criticism by
the Legislature for the past four legislative sessions. sound
information concerning TIF projects is needed to document cities proper
use of TIF and to guard against further restrictions on this vital
development tool.
The personnel information system will collect and analyze information
on municipal employment. It will provide an automated wages and
benefits information database which is current throughout the year.
This will assist cities in establishing appropriate compensation
arrangements for municipal employees and serve as a basis for research
on municipal compensation. As we all know, current information and
research is fundamental to influencing the legislative process.
The budget for these "special projects" in their first year, which was
supported by the proceeds of the LMCIT fee, was $387,000. During the
first full year of fee collection, the budget will be $554,000.
Councilmembers
Page 4
November, 1989
The three projects are proposed to continue at that funding level for
the next three years, at which time these special projects will be
subject to board review.
I believe the League board has acted responsibly in dealing with both
the institutional fee and the expenditures of its proceeds. The
process has been a slow and deliberative one spanning over two years.
A broad spectrum of opinion and a great quantity of analysis was
considered as we proceeded. We are available to continue to work with
the cities and to support quality services for our members.
Please consider the information I have provided you. The board is
laboring earnestly to produce programs which will benefit all of our
members through equitable policies. With the League, what you see is
what you get. There are no hidden agendas. The entire program remains
in the firm control of representatives of all of the cities in
Minnesota under whose leadership we seek the best solutions for all.
RESOLUTION NO. 3154
A RESOLUTION OPPOSING THE IMPOSITION OF AN INSTITUTIONAL FEE BY THE
LEAGUE OF MINNESOTA CITIES UPON THE LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
WHEREAS, The League of Minnesota Cities' Insurance Trust was created
under the authority of the Joint Powers Act, M.S. 471.59 in 1980 to provide
a means through which cities can cooperate to obtain the insurance coverage
they need at a reasonable cost; and
WHEREAS, the League of Minnesota Cities Insurance Trust (IMCIT) is
governed by a five member board of trustees appointed by the League of
Minnesota Cities (IMC) ; and
WHEREAS, Article VI. of the IMCIT Insurance Trust Agreement established a
fund into which all of the Trust's income is to be deposited and which is
used to the expense of operating LMCIT's risk protection programs, including
administrative, legal and other expenses; and
WHEREAS, Article VI. directs that any excess in the fund be returned to
the individual IMCIT members and that each member's refund will be
determined on the basis of (1) the total amount paid by the member to the
Trust; and (2) to the extent that the trustees decide it is advisable, the
member's individual loss experience; and
WHEREAS, since the beginning of IMCIT's insurance program, brochures and
other marketing tools promoting the insurance program, as well as frequent
articles in the Minnesota Cities magazine, have consistently stated that, if
premiums exceed what is needed to fund losses and expenses, the only thing
which can be done with the surplus is to return the money to the cities; and
WHEREAS, many cities bought into the program with confidence that this
promise would be kept; and
WHEREAS, since the creation of LMCIT by IMC, IMC has been, and continues
to be, reimbursed by IMCIT for LMC cost of administering the insurance
program. Such costs include personnel, overhead, direct costs, and pro-
rated expenses; and
WHEREAS, the trustees of IMC and IMCIT did, in 1988 enter into a
management services agreement which, for the first time, included an
institutional charge of 1.58 of the gross premiums of the LMCIT workers
compensation and property/casualty programs to "constitute reimbursement to
IMC for the use by IMCIT of LMC's name, good will, reputation, municipal and
legislative expertise, and organizational capacity", and
WHEREAS, this charge is in addition to other reimbursed costs; and
WHEREAS, the IMC has transferred, or will transfer, the amounts of
$425,226 for fiscal year 1988-89 and $584,466 for fiscal year 1989-90 and
IMC subsequently appropriated $387,292 and $554,019 respectively of the
transfers in fiscal years 1988-89 and 1989-90 to the LMC special projects
budgets to fund a property tax model, a tax increment financing project and
a personnel project; and
, � -r-
WHEREAS, the City Council of the City of Shakopee has determined that the
institutional fee is an inappropriate profit taking by the IMC, particularly
in light of representations which have been made to the members that all
unused funds will be rebated to IMCIT members, and questions the
appropriateness of raising funds from IMCIT members to pay for expenses and
programs of the IMC for which they are already paying dues, thereby in
effect penalizing IMCIT member by requiring them to pay a disproportionate
share of the cost of projects approved in the IMC special projects budget
solely because they are participants in the IMCIT.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota, to request the trustees to the League of Minnesota
Cities and the League of Minnesota Cities Insurance Trust to remove the
institutional charge from the management services agreement and for LMC to
return to IMCIT all funds transferred for institutional charges; and
BE IT FURTHER RESOLVED, that the City Clerk to directed to forward a copy
of this resolution to the trustees of the IMC and the IMCIT.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of 1989.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day
of 1989.
City Attorney
tic
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Refuse/Recycling Contract Amendment
DATE: November 30, 1989
INTRODUCTION•
Due to recent tipping tax increases imposed on landfill disposal
rates, Waste Management Inc. has requested the City to amend the
Refuse/Recycling contract in regard to rates, effective 12/15/89.
Shown in attachment #1 is a correspondence from Mike Berkopec,
Waste Management general manager, outlining the rationale for the
requested rate increase.
BACKGROUND•
A myriad of issues will have a devastating affect on
Refuse/Recycling collection rates in 1990. Mr. Berkopec's
correspondence serves as an excellent outline of some of the key
issues which will affect Refuse/Recycling collection rates in 1990.
The two most significant factors that will impact rates include:
1. Tipping tax increases.
2. A May 14, 1990 closure of the Louisville Landfill.
The Louisville Landfill tipping fee on October 1, 1989, was
$7.95/yrd. As a result of township, county and state tipping tax
increases, the landfill tipping rate will increase to $11.10/yrd
on January 1, 1990. This equates to a 40$ increase in just over
a three month period. The tipping tax increases provide the basis
for Waste Management's request to increase residential collection
rates. The landfill tipping tax increases that go into effect on
January 1, 1990 equate to an $.80 per home collection rate
increase. However, the increase to Shakopee residents will be
decreased by $.40 per home as a result of the county grant proceeds
that were recently acquired to offset the purchase of the recycling
containers. The following is a listing of the current monthly
Refuse/Recycling collection rates as compared to the proposed
monthly Refuse/Recycling collection rates which are proposed to go
into effect on 12/15/89. I have also listed the projected rates
when Louisville Landfill closes on 5/15/90.
Current 12/15/89 5/15/90
Regular Collection 9.80 10.20 12.76
Sr. Citizen Collection 8.30 8.70 10.85
Extra Container Rate 5.00 6.00 7.50
Extra Coupon Rate 1.00 1.50 2.00
Yard Waste Rate (per bag) .33 .50 .50
The current Refuse/Recycling contract provides that the contract
will be reopened for negotiation when landfill tipping rates
increase by more than 25%. This 25% figure was based on a tipping
I �
rate of $6.00 per cubic yard when the contract was originally
executed in January of 1988. Since a greater percentage of the
refuse contractors billing is now made up of disposal costs as
compared to operation cost, Waste Management has requested that the
contract be amended to allow for a reopening of a contract when
landfill tipping rates increase by more than 10%. Given the
current volatility of disposal rates, staff does not feel it is out
of order to amend the contract in regard to reopening the contract
as a result of tipping rate increases.
Shown in Attachment #2 is Amendment #3 to the Shakopee
Refuse/Recycling service contract. The two primary areas of the
contract in need for amendment at this time, relate to the
following:
1. The residential Refuse\Recycling collection rates.
2. Stating when it will be allowable to reopen the contract for
renegotiate, as a result of tipping rate increases.
Staff would like to point out that another Refuse/Recycling
contract amendment will be in order when the Louisville Landfill
closes. Additionally, the proposed residential collection rates
stated herein, do not include the City's $.15 service charge or the
63 state Sales Tax which goes into effect on January 1, 1990.
ALTERNATIVES•
1. Authorize the appropriate City officials to execute Amendment
#3 to the Shakopee Refuse/Recycling Service Contract
Agreement.
2 . Do not authorize approval of Shakopee Refuse/Recycling
Contract Amendment #3.
3. Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Move to authorize appropriate City officials to execute Amendment
#3 to the Shakopee Refuse/Recycling Service Contract.
Waste Management-Savage ATTACHMENT N1 if C
12448 Pennsylvania Avenue South
Savage, Minnesota 55378 A Waste Management Company
612/890-1100•FAR: 612/890-5143
November 29, 1989 Cv/
Barry Stock
City of Shakopee
129 Fast list Ave
Shakopee, MN. 55379
Dear Barry,
The enclosed attachment outlines the various issues facing Waste Management
and the City of Shakopee in 1990. The primary impact will be higher refuse
rates due to increased landfill costs and the closing of Louisville Landfill.
These large increases in disposal cost over recent years require an additional
amendment, beside rate adjustments, to better response to disposal cost changes.
In section J.2 of the contract, the parties are allowed to reopen the contract
at six month intervals if tipping rates increase by more than 25Z. This term
has been part of the contract since at least 1984. Given the significant in-
crease in government intervention and landfill costs, I feel this term should
be updated for two reasons. First, disposal rates are subject to change on
very short notice due to new regulations or government taxes. For example,
in October of 1989, we were given less than 30 days notice that the Louisville
Landfill rate was increasing due to a township tax. Second, disposal costs
continue to increase as a percentage of total costs. Consequently, changes
in disposal rates have a significant impact on overall costs. For example,
when we start hauling to Kraemer Landfill, a $4.00 per ton increase in dis-
posal cost will cost about $1200 per month or $.44 cents per home, (240 tons
month) . Given this significant change in cost make-up, I propose that the con-
tract be amended as follows:
Section J.2. Should landfill tipping rates increase by more than 10% from their
current rate (1/1/90 $11.10/yard, 5/14/90 $56.00 ton), the parties agree to
reopen the contract and negotiate a rate increase based on justified cost in-
creases.
I appreciate your consideration of these changes relative to the uncertainty
of disposal costs. Please call me if you have any questions.
SSiince ely,
la
Mike Berkopec
General Manager
MB/men
a division of Waste Management of Minnesota, ins 3.
/1 G
SOLID WASTE COLLECTION RATE ISSUES
Landfill Issues
1. October 1989 - Louisville Township Board increased the township
tipping tax from $.35/yd to $1.00/yd. Consequently, on November 1, 1989
the Louisville Landfill tipping fee increased from $7.95/yd to $8.60/yd.
2. November 1989 - State Legislature increased the state tipping tax from
$.50/yd to $2.00/yd effective January 1, 1990. Also, effective January 1,
1990 the County tipping tax will increase from $2.00/yd to $3.00/yd.
Following is a Breakdown of the Louisville Tipping Fee Effective
January 1, 1990:
Regular dumping charge: $5. 10
State Tipping Tax: 2.00
County Tipping Tax: 3.00 `
Township Tipping Tax: 1.00
Total Tipping fee $11.10/yd
3. The MPCA has given Louisville a mandatory closing date of May 14, 1990.
1
4. After the Louisville Landfill is closed, Shakopee refuse will be diverted
to Kraemers Landfill in Burnsville. Kraemers tipping fee on May 15, 1990
is expected to be $19.54/yd.
5. On January 1, 1990 refuse rates will become subject to the 6% state sales
tax.
Impact of Tipping Fee Increases on City Rates
1. The landfill tipping tax increases that go into effect on January 1, 1990
equate to a 39% increase - $.80 per home.
Note: The increase to Shakopee residents will be decreased by $.40
per home as a result of the County grant proceeds to acquire
the recycling containers.
2. The May 16, 1990 Kraemer Landfill rate equates to a 76% increase - $2.20
per home.
3. The current refuse contract calls for a $.40 per home contract rate in-
crease on July 15, 1990. Rather than having a rate increase on May 15th
and another on July 15th, Waste Management has agreed to a $.36 increase
on May 15th as compared to a $.40 increase on July 15, 1990. (Total rate
increase then equates to $2.56 on May 15th). The state sales tax adds
6% on top of the regular collection rate.
c
Shakopee Rate Schedule for Contract Purposes
* None of the rates shown below include the City service fee of $.15 or the
State 6% sales tax.
i
1. Current Rate: Regular $9.80
Senior $8.30
2. Collection Period 12/15/89 - 1/15/90: Regular $10.20
Senior $ 8.70
These rates should remain stable
through May 15, 1990.
3. Collection Period 5/15/90 - 5/15/91: Regular $12.76
Senior $10.85
Contract Amendments Needed
1. Amend rates effective 12/15/89 to Regular $10.20
Senior $ 8.70
Extra Container Rate - $6.00
Extra Coupon Rate - $1.50
Yard Waste Rate - 3 bags/coupon
2. Amend rates effective 5/15/90 to Regular $12.76
Senior $10.85
Extra Container Rate - $7.50
Extra Coupon Rate - $2.001.
Yard Waste Rate - 4 bags/coupon
Attachment #=
Shakopee Refuse/Recycling Service Contract Amendment #3
The following sections are hereby amended and adopted
effective December 15, 1989.
Amend Section b. (3) : Any refuse disposed of above and over
the capacity of the 65 gallon cart must have a contractor/City of
Shakopee voucher attached. Said vouchers will be porvided by the
contractor and sold to Shkaopee residents by the City of Shakopee.
The fee for each voucher shall be /W.pp/ $1.50. All revenues
collected form the sale of vouchers shall be the property of the
contractor. The City will reimburse the contractor on a monthly
basis for all vouchers sold by the City.
Amend Section b. (5) : Shakopee residents may request the
provision of an additional refuse cart for an additional disposal
fee of 1W.1NY $6.00 per month. The contractor shall be obligated
to porvide additional refuse cars to residents upon a 30 day notice
from the resident. Additional cars shall only be made available
to those persons who are willing to porvide payment for the
additional cart for at least six months
Amend Section b. (6) : Beginning April 15, 1989, the
contractor shall be responsible for the collection of yard waste,
including grass clippings and leaves on a weekly basis between
Afik'AA//.,6,th. April let. and pA,tpbAk/AAst. November 15th. The cost
of the yard waste collection program shall be handled through the
extra service coupon. All yard waste that is not disposed of in
the refuse cart shall be treated as additional waste and shall be
subject to the $Y/dl $1.50 voucher fee between the months of
November through March. Between 4i-Al/18t'Y,, April let and A&k6h6k
AAAk. November 15th. Shakopee residents may dispose of yard waste
at a rate of ,$/.)3)3)3 S.50 per 30 gallon bag.
Yard waste collection service shall be provided on a weekly basis
to all residents in the Refuse Collection Service area. Yard waste
collection may not necessarily be provided to the customer on the
same day as regular refuse collection. The contractor shall split
the refuse collection service area into two quadrants. Quadrant
1 shall be provided with M6t dAt, Tuesday yard waste collection
service. Quadrant 2 shall be provided with Friday yard waste
collection service.
All tonnage based grant provided from the county for the disposal
of yard waste, shall remain the property of the City. The yard
waste collection program shall be tNtaz'dfYr}/ provided through
the remainder of the contract period and may
be terminated 61�/ dddd�sd//sp///A9A6//6t//�:lhedddd/RAYdoG41Y/ thy
kk6td�k/ bf/RAYe /ddcftrdadV/dd��dd upon a 30 day written notice to
the contractor from the City.
� t L
Amend Section j . (1) : For the year Beginning
December 15. 1989 the charge for regular pickup shall be f$,7XSd,
10.20 per month; Senior Citizen pickup shall be $A, 44, $8.70 per
month.
Amend Section j . (2) : Should landfill tipping rates increase
by more than "" ' from their current �6/b6//pe5f/¢a1d��/1�gkg,
111/90 Sll 10 per cubic yard, 5/14/90 $56.00 ton the parties agree
to reopen the contract at six month intervals.
Delete Section j . (3) : For any month that the Louisville
Landfill is closed, the charge shall be increased by $.70.
Delete Section j . (5) : Beginning July 15, 1990 and ending
January 14, 1992, the charge for regular pickup shall be $10.20 per
month; Senior Citizen pickup shall be $8.70 per month.
THE CITY OF SHAKOPEE
By:
It's Mayor
By:
It's City Administrator
By:
It's City Clerk
Date:
WASTE MANAGEMENT INC.
By:
It's Director of Operations
Date:
yid
MEMO TO: Dennis R. Kraft, City Admin trator
FROM: Judith S. Cox, City Clerk
RE: Application for Beer Licens6 by Combined Ventures of
Shakopee, Inc.
DATE: December 1, 1989
INTRODUCTION & BACKGROUND:
The City has received an application for an On-Sale Non-
Intoxicating Malt Liquor License from Combined Ventures of
Shakopee, Inc. This is for an Italian restaurant to be located at
483 Marschall Road, Shakopee, MN. The application has been signed
by Gerald L. Bear, President, Combined Ventures of Shakopee, Inc.
Mr. Bear resides at 1767 Presidential Lane, Shakopee, MN. Mr. Bear
was also the owner of Jerry's Pizza, currently located at 823 East
1st Avenue, a number of years ago.
RECOMMENDED ACTION:
Move to approve the application and grant an On-Sale Non-
Intoxicating Malt Liquor License to Combined Ventures of SHakopee,
Inc. , 483 Marschall Road, Shakopee, MN.
JSC/tiv
TO: Dennis R. Kraft, City Administrator AV
FROM: Gregg Voxland, Finance Director
RE: Gate Valve Damage Claim
DATE: November 22, 1989
Introduction
Mr. Melvin Herman has requested that the City pay for the cost of repairs
to the water gate valve purportedly damaged during the 1980 Holmes Street
reconstruction project.
Ba k r and
The attached memo from the City Engineer requests payment for the $500.26
in damages claimed by Mr. Mennen. The sewer claims committee has discussed the
claim and recommended payment. Apparently the insurance carrier has not been
contacted but I believe that they would deny the claim on the basis of the City
not being negligent or causing the damage. The contractor for the project may
have been liable.
The project fund for the Holmes Street reconstruction has been closed
years ago, therefore the General Fund would have to pay the claim if Council
approves it.
Alternatives
1. Pay the claim from General Fund Contingency.
2. Deny the claim.
3. Pay part of the claim.
Recommendation
The sewer claims committee is recommending alternative number 1.
The City Engineer feels that the owner has not shown that the City is at
fault or that the damage is due to the 1980 Holmes Street Project. The valve
could have been bent after the project or could have been bent years before the
project. Accordingly, if the City pays anything, a split of the cost is more
appropriate than the City paying the full cost.
Action
Move to approve the payment of $ to Mr. Melvin Hennen, 835 South
Holmes for damages to the gate valve during the reconstruction of Holmes
Street.
l
MEMO T0: Gregg Voxland, Finance Director
v/
FROM: Dave Hutton, City Engineer
SUBJECT: Sewer Bills
DATE: November 27 , 1989
The attached bills were discussed with the Sewer Claims Committee
on 11/21/89. This is in regards to a bent water shut-off valve
that Mr. Hennen claims the City damaged in 1980 as part of our
street project. The Committee concluded that while there is no
proof one way or the other, the likelihood of it getting bent
during construction was greater than any other method by which
the valve could get bent. Based on the location of the bend, it
is virtually impossible to bend it while it is in the ground and
not exposed.
The Committee directed me to have the City pay this claim out of
whatever fund you feel is appropriate. The total of the 3 bills
is $500 .26 .
Note : I do not know if Mr . Hennen paid these and should be
reimbursed or if we should pay these directly, you may need to
contact Mr. Mennen on this.
DH/pmp
ONSENT //L
CONSENT
Memo To: Dennis R. Kraft, City Administrator
From: Gregg Voxland, Finance Director
Re: Farm Lease for 1990
Date: November 16, 1989
Introduction
Gene Hauer has inquired about renewal of his farm lease for 1990.
Background
The Hauer family has farmed the land in the north part of Memorial Park for
may years. Since the City acquired the land for a park, it has leased the
north part to the Hauer family for continued farming. A few years ago, the
City checked around for other interested farmers and found none. There are
no current City plans to use the area being farmed.
A lease form has been sent to Gene Hauer for his signature and it is to be
returned for City official's signatures. Mr. Hauer pays the taxes on the
land and $250-$500 in rent depending upon flooding conditions.
Action Requested
Move to authorize proper City officials to execute a farm lease with Gene
Hauer for 1990 under the same terms as 1989.
Gv:mmr
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Purchase of Squad Cars
DATE: December 1, 1989
Introduction
The Police Department is scheduled for the purchase of three replacement
squad cars 1990.
Background
The 1990 Budget (proposed) contains $42,000 for the purchase of squad cars
and related items. This purchase has worked its way through the 5 Year
Equipment list and through the 1990 Budget (proposed) process and the review of
the equipment list by the Equipment Committee. The Equipment Committee has
reviewed this purchase.
The cars being replaced are 3 - 1987 Chevrolets. Features of the new cars
are similar to squads recently purchased by the City. Two 1989 squads were
bought were bought last year at a cost of $26,226.00.
Hennepin County Cooperative has awarded the bid to Farmington
Ford/Mercury. Three cars for Shakopee will cost $38,337 including a service
manual and a standard color. December 15, 1989 is the cut off for placing
orders but the delivery will be in 1990 and therefore a 1990 budget item.
Alternatives
1. Buy as per above ($38,337) .
2. Rebid on our own.
3. Buy as per above with slight change in features ($??)
4. Do not buy squads this year.
Recommendation
Alternative number one is recommended.
Action Reauested
Move the authorize the purchase of three squad cars from Farmington
Ford/Mercury in the amount of $38,337 under the Hennepin County Cooperative
Purchasing contract.
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2021 East Hennepin Avenue
Minneapolis,MN 55413
612-331-8660
FAX 331-3806 Fnglneers
surveyors
November 27, 1989 Manners
Mr. David Hutton
City Engineer
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
Re: Updated Scope of Engineering Services Associated with
the Upper Valley Drainage Project
OSM Comm. No. 3845.60
Dear Dave:
As a follow up to our conversations concerning the expanded services that have been
provided in the past and will be necessary in the future to complete the Shakopee
Bypass project, please find outlined below a listing of expanded services that were
not included in our original estimate of cost.
ESTIMATED COST
1. Complete archaeological investigation of the area in the
vicinity of the Shakopee Mill Pond.
-Coordination with the State Historic Preservation
Officer and State Archaeologist, attendance at
meetings, coordination with the Corp of Engineers,
site staking. $ 3,500.00
-Fees paid by OSM to Minnesota Institute of Archaeology. $ 3,300.00
2. Development of Preliminary Hydrologic and Hydraulic Design
In`orration oral Formal Preliminar, Des�9n= Report fnr MnDOT
along with associated support and follow up. E 2,500.00
3. Provide design information, plans and spec's, and engineering
support associated with acquisition of permits from the
Minnesota Department of Natural Resources and US Army Corp of
Engineers. This includes the development of a number of altern-
ative designs for trout stream mitigation in the Mill Pond area,
revising designs to reflect comments made by the Department of
Natural Resources, providing appropriate guidance and field support
to geotechnical engineering firm to obtain soil boring information
in the vicinity of the Mill Pond, and attending meetings at which
the Minnesota Department of Natural Resources and Corp of Engineer
personnel were in attendance. E 7,500.00
4. Attend meetings with appropriate representatives of the Minnesota
Department of Transportation as necessary. This includes pre-
paration time for and attendance at regularly scheduled design
team meetings as well as other specially scheduled meetings. $ 2,000.00
5. Coordinate drainage design of project with the design completed
by MnDOT and other consultants. Their tasks include completing
the bridge design, the approach design, the easement acquisition
effort and concerns brought forth by other members of the design
team and Jackson Township. $ 3,500.00
6. Provide future engineering support over an extended period of time
to facilitate coordination of the hydrologic design aspects of this
project with other design aspects which have varying completing
dates. E 5,000.00
7. Revising plans and specificat`cns as nccessary to breakout the
construction of the Upper Valley Drainage System into a section
upstream of 4th Avenue, and downstream of 4th Avenue; and then
further separating the project in the areas downstream of 4th
Avenue into the areas of improvement that will be undertaken for
storm drainage purposes and those used for trout habitat
improvement. Preparation of separate schedule I's for these
plan changes is also included. E 5.000.00
TOTAL ESTIMATED COST FOR UPDATED SCOPE OF SERVICES $32.300.00
Based on the above information, we respectfully request our Scope of Services and
Fees be updated to reflect these changes. We will continue to do everything
possible to provide you with cost effective engineering services on this project.
We thank you for your consideration in this matter. Should you have any questions
concerning this expanded Scope of Services, please do not hesitate to contact me at
378-6399 or Robert Frigaard at 378-6382.
Very truly yours,
ORR-SCHELEN-MAYERON
& ASSOCIATES, INC.
1 WW, _�
Peter R. Willenbring, P.E. Robert D. Frigaard, P.E.
Manager, Water Resources Department Associate
PRW/RDF/cmw
11/89-76
„x
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, City Engineer0
SUBJECT: Vierling Drive Street Lights
DATE: November 29, 1989
INTRODUCTION:
Attached are two bills from the Shakopee Public Utilities
Commission regarding the installation of two street lights at
separate locations on Vierling Drive.
BACKGROUND:
The normal practice for both the Shakopee Public Utilities
Commission and the City of Shakopee is to install street lights
at intersections only. Since Vierling Drive will be a collector
street with a minimal number of intersecting streets, staff did
not feel that this would be an acceptable level of lighting for
this street. In 1988 the City Council of Shakopee discussed this
idea and agreed that additional street lights should be installed
on Vierling Drive at approximately 300 to 400 foot intervals.
In discussing these additional street lights with the Shakopee
Public Utilities Commission, it was agreed upon that the City of
Shakopee would pay for the additional street lights above and _
beyond the intersecting streets. Consequently, that portion of
Vierling Drive between C.R. 16 and Limestone Drive had additional
street lights installed on it which were paid for by the City of
Shakopee. It was decided that the additional street lights on
Vierling Drive would be constructed as development warrants it.
Shakopee Public Utilities has installed two additional street
lights on Vierling Drive at two separate subdivisions and has
submitted the attached bills to the City for payment. One street
light is in the Meadows Subdivision and the other street light is
in Heritage 2nd Addition Subdivision. Both of these lights are
at intervals beyond the intersecting streets in order to comply
with the overall street lighting plan of Vierling Drive.
Shakopee Public Utilities is now requesting reimbursement for the
cost to install the street lights. As stated in the attached
bills, the cost is $700 .00 for each light for a total cost of
$1 ,400 .00.
ALTERNATIVES:
1 . Approve of the request and direct staff to reimburse
Shakopee Public Utilities $1 ,400 .00 for installation for two
street lights on Vierling Drive.
2. Deny the request.
RECOMMENDATION:
Staff recommends Alternative No. 1 .
ACTION REQUESTED:
Move to direct the appropriate City officials to reimburse
Shakopee Public Utilities for the installation of two street
lights on Vierling Drive for a total of $1 ,400.00.
DH/pmp
LIGHTS
CITY OF SHAKOPEE
PUBLIC UTILITIES COMMISSION
1
1030 EAST FOURTH AVENUE
SHAKOPEE, MINNESOTA 55379
445.1988
November 22, 1989
TO: Dave Hutton, City Engineer
FROM: Terrill Roquette, Techinical Asst.
RE: Street light installation, Vierling Drive
The enclosed bills are for the street lighting
installation at the points where there is more
than 300 feet between intersecting streets onto
Vierling Drive, which the City Council consented
to pay for the additional lights.
Sincerely'���A'�
;
Terrill L. Roquette
Technical Asst.
Shakopee Public Utilities Commission
TR.bn
T h e Heart o f Progress Valley
i '( K
opee, Minn., 1 November 21, 1989
TO PUBLIC UTILITIES COMMISSION, Dr. i City of Shakopee
November 21, 1989
Street iiabting gD VierlingDrive Street li htin on
1-250 W HPS St. Light located lVierlingDr.
East of Ruby Lane on Vierling Drive 31-250 W HPS-St. lig
Heritage Place 2nd. add'n) located east of Rub
lane on ler mg Dr.
700 00 gHerita a Place 2nd. kddn.
q
y 700 00
q
PLEASE RETURN THIS STUB
WITH PAYMENT
City of Shakopee - q
129 E. let• Ave. N°_ 5197 ? N° 5197
Shakopee, MN 55379 - y -
Interest will be charged at 1112-1. on the unpaid balance i
i
I
opee, Minn.,
TO PUBLIC UTILITIES COMMISSION, Dr. city of Shakopee
1 November 21, 1989
November 21, 1989 I
StrffllightinnEddition)
I Street li htin on
Vierling Dr.
1-21-of Li ht located east(Thof Vierling CourtVierling Dr.
(The Meadows 2nd. Ad 700 00
00
PLEASE RETURN THIS STUB
WITH PAYMENT
City of Shakopee No - 5198 ; N° - 5198
129 E. 1st. Ave. - 1 -
Shakopee, MN 55379 1
Interest will be charged at 11h% on the unpaid balance j
CONSENT
Nemo To: Dennis R. Kraft, City Administrator
From: Gregg Voxland, Finance Director
Re: Sewer Billing Base
Date: November 14, 1989
Introduction
Pursuant to Council directive, city staff has met with S.P.U.C. staff
regarding changing the consumption base for determining residential
sanitary sewer bills.
Back rg ound
Council members received some calls regarding sanitary sewer charges for
spring/fall lawn watering. Current policy is to base sewer bills on
water usage from Sept. 15 to March 15th. Council directed staff to meet
with S.P.U.C. staff to explore using a shorter period for the sewer base,
see attached memo.
At this point the issue arose too late in the year to make changes to a
four or five month base. Also, S.P.U.C. plans on converting to their new
billing system in the next couple of months.
Alternatives
1.) Status Quo
2.) Change to a one quarter base (Dec. 15 to March 15)
3.) Adjust individual bills upon request and review.
4.) Direct staff to pursue a four or five month base for implementation
in a subsequent year.
Recommendation
Alternatives 3 6 4
Action Reauested
Move to authorize staff to adjust sanitary sewer bills for late spring
and/or early fall lawn watering for residential accounts for 1989 usage
and to continue exploring the feasibility of a four or five month billing
basis.
GV:mmr
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Residential Sewer Billing Base
DATE: October 5, 1989
Introduction
Councilman Wampach has had several residents contact him regarding fall
lawn or tree watering and the affect on sanitary sewer bills.
Background
Residential sewer bills are based on the water used between approximately
September 20 and March 20. Sewer bills starting in the next month (April 1
bills) are calculated on that water usage and then the resident is billed the
same amount for sewer for the next 12 months, until a new base is available.
This avoids billing sewer based on water that is used for summer lawn watering.
The question being raised is that water used on the lawns in late September or
October is part of the base for setting the sewer bill for the following
billing year. In other words, residents are paying sewer charges for water
that went on the lawns or trees in late September/October.
When Council switched to consumption based billing about 10 years ago,
they decided to use the "winter" six months of water usage for the base instead
of only three months. SPUC currently reads meters and bills water quarterly,
therefore Councils choice is how many quarters to use for billing sewer. Two
quarters provides a broader base than one quarter and is less subject to
fluctuations due to short term events such as guests for the holidays, etc. .
There was a similar situation last year with the drought and fall lawn
watering. Council's response was to allow the Finance Director discretion to
adjust sewer bills for fall lawn watering for that season. We had less than a
half a dozen calls for adjustments.
Alternatives
1. Status Quo.
2. Change billing policy to allow staff discretion to adjust sewer bill due to
fall lawn/tree watering.
3. Change to using only one quarter of water use for the sewer billing base.
4. Pursue/explore the option of SPUC going to monthly reading of water meters.
This would allow Council the option of using five or four months of water usage
for the sewer base.
Recommendation
At this point I feel that alternative 4 is the best solution because
Council can use five or four months for sewer billing. Also, it would improve
the cash flow and investment earnings for the water fund and level out the
utility bills by eliminating the quarterly spike due to water billing.
Of course, water billing/meter reading falls under the control of SPUC and it
would be their decision to change. _
Alternative number 2 would be the second choice.
Action
Move to direct staff to meet with Shakopee Public Utilities Commision
and/or staff to explore the possibility of monthly water meter reading and
report back to Council.
CON60ENT
Memo To: Dennis Kraft, City Administrator
From: Gregg Voxland, Finance Director
Re: PEBSCO Deferred Compensation Plan Amendment
Date: 11/29/89
Introduction
The management company for one of the City's deferred compensation plans
is requesting that the City execute a new plan document.
Background
PEBSCO is the management company for the U.S. Conference of Mayors
Compensation Program. There have been several amendments to the program
as a result of I.R.S. private letter rulings and contract negotiations
between PEBSCO and the U.S. Conference of Mayors. Attached is the letter
from PEBSCO and a summary of the changes. The complete plan is available
for review.
The City needs to execute a revised plan document to maintain IRS
compliance.
Action Recuested
Move to authorize the proper city officials to execute a revised plan
document for the U.S. Conference of Mayors Deferred Compensation Program.
GV:mmr
ll TM
N9K PAP_C Hs BENFr SEP uC s LOBPoP<r'ON
J
T1
November 15, 1989 Deferred Compensation
Plan Administrator
Dear City Official:
Earlier this year, PEBSCO sent you a Plan Document for your
United States Conference of Mayors Deferred Compensation
Program that was revised because of the Tax Reform Act of
1986 and the clarifying Technical and Miscellaneous Revenue
Act of 1988.
since that mailing, PEBSCO has completed contract negoti-
ations with USCM and several positive enhancements have been
made to your current Plan Document. We feel confident that
the changes will enhance your program and make it even
stronger for the participating employees. The changes are
explained in detail in the separate pages which accompany
this letter.
PLEASE DISREGARD THE PLAN DOCUMENT WHICH WAS SENT TO YOU
EARLIER THIS YEAR. THIS DOCUMENT IS A REPLACEMENT.
It is extremely important for Internal Revenue Service com-
pliance purposes that PEBSCO have on file a copy of your ac-
knowledgement of the new Plan Document changes. Once you
have reviewed all changes, please acknowledge your accept-
ance by signing the Plan Document and returning only the ap-
propriate page as indicated to PEBSCO in the enclosed
postage-paid envelope within 30 days. Also, please insert
your entity name on the first page of the document where
provided.
We sincerely appreciate your continued support and should
you have questions about any of these changes, please con-
tact your local PEBSCO representative.
S in�ly,
Patrice Walsh
Vice President
Sales Operations
• Securities offered through PEBSCO Securities Corp /Branch Officeftwo Nationwide Plaza/P.0. Box 16747
Columbus, OH 43216 6141249-6058
• Services provided by Deferred Compensation Service Center/One Nationwide PlazalP.O. Box 16766
Columbus, OH 43216. 1-800-545-4730 Massachusetts, Washington, DC and St. Louis,
MO: 1-800--848-6104 all other areas. Dial DC-1-800-221-7222
DC-1644-A f2-89)
M
USCM SUMMARY OF PLAN DOCUMENT CHANGES
Article II
Bill 2.06 - Expanded, to include references to Section
501(c) (18) . Per IRS Private Letter Ruling.
Article VII
Clarification 7.04 - Contains additional language referring to
ownership of Plan assets and describes the employer as
being owner and beneficiary.
Article VIII
Bill & Admin- The benefits section in the new plan document has been
istrative Change entirely restructured. Some of the language has been
retained, however most of the language has been
recreated to reflect Tax Reform.
8.01 - provides for distributions past age 70 1/2 if
still employed, but deferrals must stop.
Requires at least 5 days from the date the participant
selects the distribution commencement date and the date
payout begins.
Liberalization Irrevocable election must now be made no later than 60
days following calendar year in which the participant
separates from service.
Administrative 8.02 - Failure to file such election will result in a
Change default. If account value is $10,000 or less lump sum,
over $10,000 life annuity 10 year certain.
Liberalization 8.03 - Number of days regarding beneficiaries right to
select payout have changed.
Bill Includes distribution language to beneficiaries with
regards to when payouts commence from death.
Article IX 9.01 - Amendments now effective 45 days after issuance
of notice of the amendments by the Administrator to the
Employer.
9.09 - Language expanded to include terms; pledge and
encumber. Language change per IRS Private Letter
Ruling.
Memo To: Dennis R. Kraft, City Administrator
From: Marilyn Remer, personnel Coordinator
Re: Mileage Reimbursement
Date: December 1,1989
Introduction
The city currently reimburses employees for the use of their personal car
for city business at the rate of $.24 per mile.
Background
The IRS has issued revised regulations on the use of vehicles and revised
the mileage allowance to $.255 per mile. Therefore, staff recommends
that the City set the reimbursement rate for business use of personal
cars at $.255 per mile effective January 1, 1990. The rate of $.255 is
the cutoff set by IRS. Several things are accomplished by keeping the
rate within IRS guidelines.
1.) The city does not have to compute and pay FICA on any overage.
2.) The City saves the staff work involved in sorting through the
vouchers for employee travel and subsistence reimbursement.
3.) The employee is saved the trouble of having to file the extra forms
with their income tax return documenting business use of their car
and avoids any question of the necessity of keeping a log of
business miles for their personal car.
Alternatives
1.) Keep mileage reimbursement rate at $.24/mile.
2.) Set mileage reimbursement rate at $.255/mile
Recomendation
Alternative No. 2
Action Requested
Move to set the mileage reimbursement rate for the use of personal
vehicles for City business at $.255/mile effective January 1, 1990.
CONSENT
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, City Engineer
SUBJECT: Vierling Drive Watermain Improvements
DATE: November 29, 1989
INTRODUCTION:
Attached is Resolution No. 3156 , Receiving A Report and Calling a
for a Public Hearing on Improvements to Vierling Drive from
Limestone Drive to Approximately 2 ,000 Feet West.
BACKGROUND:
On November 8, 1989 the City Council ordered the preparation of a
feasibility report for improvements to Vierling Drive from
Limestone Drive to approximately 2 ,000 feet west by Resolution
No. 3144. The improvements consist of installing new watermain.
The City Council also authorized McCombs, Frank and Roos Assoc. ,
Inc. to complete the feasibility report. The feasibility report
has been completed and the report is attached for Council review.
The City Council needs to accept this report and set a public
hearing date to determine if the project should be ordered.
Attached is Resolution No. 3156 , which receives the feasibility
report and calls for a public hearing on the proposed
improvements. The Resolution sets a date for the public hearing
for December 19 , 1989 at 7:30 P.M.
The Shakopee Public Utilities Manager has reviewed the
feasibility report and finds it to be acceptable.
ALTERNATIVES:
1 . Adopt Resolution No. 3156 and hold a public hearing on the
proposed improvements on December 19 , 1989 .
2. Do not adopt Resolution No. 3156 .
RECOMMENDATION:
Staff recommends Alternative No. 1 .
ACTION REQUESTED:
Offer Resolution No. 3156 , A Resolution Receiving a Report and
Calling a Hearing on Improvements to Vierling Drive Watermain
from Limestone Drive to Approximately 2,000 Feet West, Project
No. 1990-2 and move its adoption.
C`
RESOLUTION NO. 3156
A Resolution Receiving A Report
And Calling A Hearing On
Vierling Drive Watermain Improvements
From Limestone Drive To Approximately 2,000 Feet West
Project No. 1990-2
WHEREAS, pursuant to Resolution No. 3144 of the City Council
adopted November 9 , 1989 , a report has been prepared by McCombs,
Frank and Roos Associates , Inc . , with reference to the
improvements of Vierling Drive from Limestone Drive to
approximately 2 ,000 feet west by watermain, and this report was
received by the Council -on December 5 , 1989 •
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1 . The Council will consider the improvement of Vierling
Drive from Limestone Drive to approximately 21000 feet west by
watermain in accordance with the report and the assessment of
abutting and benefitted property for all or a portion of the cost
of the an estimated totals costs of then Minnesota improvements oftutes Chapter 429 at
$128,537 .06 .
2 . A public hearing shall be held on such proposed
improvements on the 19th day of December, 1989 , at 7:30 P.M. , or
thereafter, in the Council Chambers of City Hall , at 129 East 1st
Avenue and the Clerk shall give mailed and published notice of
such hearing and improvement as required by law.
3. The work of this project is hereby designated as part of
the 1990-2 Public Improvement Program.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
19--
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
19
City Attorney
'ONSENT 1zb
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: 1989 Budget Amendment Resolution No. 3153
DATE: November 22, 1989
Introduction
Council has taken action on or approved of many items since the first of the
year that impact on the 1989 Budget in addition to other events that affect the
budget. The attached Resolution amends the budget to reflect those changes and
other items as detailed below. This is basically a "housekeeping" action but
does include the 1989 transfers to the Capital Improvement Fund and the Capital
Equipment discussed at the last budget worksession. Council should feel free
to call before the meeting if there are any questions.
Background
The changes are shown below.
General Fund
Police Remodeling 01-4230-311-31 $ 7,500
Insurance 01-4360-311-31 (10,400)
Capital - Computer - 1988 01-4511-311-31 3,000
Finance Fax machine 01-4511-154-15 1,200
Mayor Tax Study 01-4310-111-11 20,000
Govt Bldg City Hall Remodel 01-4230-184-18 (7,500)
Unallocated Insurance 01-4360-911-91 10,400
Unallocated Contingency 01-4991-911-91 (21,200)
Unallocated Transfers - Cap. Imp. Fd. 01-4710-911-91 280,000
Unallocated Transfers - Cap. Equip. Fd. 01-4710-911-91 300,000 j
Revenue Administrative fees 01-3507 140,000
Capital Eouipment Fund
Revenue Transfers in 17-3900 300,000
Action Reouested
Offer Resolution No. 3153, A Resolution Amending Resolution NO. 2989 Adopting
the 1989 Budget, and move its adoption.
Resolution Number 3153
A Resolution amending Resolution Number 2989 adopting the 1989 Budget.
WHEREAS, the Shakopee City Council did pass Resolution No. 2989 adopting
the 1989 Budget, and
WHEREAS, subsequent events and circumstances make it desirable to amend
said budget,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shakopee, Minnesota, that the 1989 Budget is hereby amended by the following
amounts;
General Fund
Finance Capital $ 1,200
Mayor/Council Supplies & Services 20,000
Police Capital 3,000
Police Supplies & Services (2,900)
Government Bldgs Supplies & Services (7,500)
Unallocated Supplies & Services 10,400
Unallocated Contingency (21,200)
Unallocated Transfers 580,000
Revenue Administrative fees 140,000
Capital Eauipment Fund
Revenue Transfers in 300,000
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of 1989.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 1989.
City Attorney
MEMO TO: Dennis R. Kraft, City Adm' strator
FROM: Judith S. Cox, city Clerk
RE: Resolution of Appreciation t Clifford Stafford
DATE: November 29, 1989
INTRODUCTION & BACKGROUND:
On November 21, 1989, City Council directed staff to prepare
a Resolution of Appreciation for Mr. Clifford Stafford who recently
resigned from the Planning Commission. The attached Resolution No.
3155 has been prepared by staff for Council's consideration.
RECOMMENDED ACTION:
Offer Resolution No. 3155, A Resolution of Appreciation to
Clifford Stafford, and move its adoption.
JSC/tiv
RESOLUTION NO. 3155
A RESOLUTION OF APPRECIATION TO CLIFFORD STAFFORD
WHEREAS, Clifford Stafford serve on the Board of Directors for
the Shakopee Community Access Corporation from November 6, 1984
until January 31, 1988; and
WHEREAS, Clifford Stafford served on the Shakopee Planning
Commission from February 2, 1988 until his resignation on november
9, 1989.
NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council
on behalf of the residents of Shakopee, that the Shakopee City
Council does hereby extend to Clifford Stafford the deep
appreciation of the City for his years of civic interest and
dedicated service to the community.
Adopted in regular session of the City Council of the City of
Shakopee, Minnesota, held this 5th day of December, 1989.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 1989.
City Attorney
MEMO TO: Dennis Kraft, City Administrator
FROM: Douglas K. Wise, City Planner
RE: Ordinance #280, 4th Series, Renaming Portion of Heritage
Drive.
DATE: November 29, 1989
INTRODUCTION•
At their meeting on October 17, 1989, the City Council passed a
motion directing the City Attorney to draft an Ordinance renaming
the portion of Heritage Dr. , from Lot 2 Block 2 and Lot 2 Block 4
of Heritage Place 1st Addition south to the southern boundary of
Heritage Place let Addition to sapphire Lane. Attached is the
Ordinance drafted by the City Attorney.
BACKGROUND:
On September 19, 1989 the City Council approved the final plat for
Heritage Place 2nd Addition. The resolution approving the final
plat contained a condition requiring the developer to file a
petition with the district court to rename Heritage Dr. from Lot
2 Block 2 and Lot 2 Block 4 of Heritage Place 1st Addition south
to the northern boundary of Heritage Place 2nd Addition to Sapphire
Lane.
This condition was initiated on a recommendation by staff that the
street be renamed to avoid having two north/south streets with the
same name (Heritage Dr. ) . Heritage would have formed a horseshoe
with two north/south segments parallel to each other, having the
same name, had this change not occurred. (See attached drawing. )
At the time, the City Attorney indicated that in order to change
the name of Heritage Dr. in the 1st Addition, the developer would
have to petition the District Court for this name change. This was
due to the fact that the plat had already been recorded with the
county.
The developer found that a great deal of legal work was required
in order to accomplish this name change through the District Court.
The City Attorney, after further research, determined that the City
could change the name of the street by adopting an ordinance. At
their meeting on October 17, 1989, the City Council amended the
final plat for Heritage Place 2nd Addition by removing this
condition placed on the developer and passed a motion directing the
City Attorney to prepare an ordinance, changing the name of the
street.
ALTERNATIVES•
1. The City Council can approve Ordinance #280, 4th Series
renaming a portion of Heritage Dr. to Sapphire Lane as
drafted.
2. The City Council can pass a motion to not approve Ordinance
#280 4th Series renaming a portion of Heritage Dr. to Sapphire
Lane, thereby leaving the street named Heritage Dr.
STAFF RECOMMENDATION:
Staff recommends Alternative #1.
ACTION REOOBSTED:
Offer and approve Ordinance #280, 4th Series, renaming a portion
of Heritage Dr. in the Plat of Heritage Place 1st Addition from
Heritage Dr. to Sapphire Lane.
II
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ORDINANCE NO. 9R0
Fourth Series
i
An Ordinance of the City of Shakopee, Minnesota, Renaming a Portion of
Heritage Drive in the Plat of Heritage Place 1st.Addition from Heritage
Drive to Sapphire Lane.
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS.
SECTION I: Part of Heritage Drive renamed Sapphire Lane
All of Heritage Drive in the plat of Heritage Place, 1st Addition, lying '
southerly of the northerly boundary line of Lot 2, Block 2, . of Heritage Place,
1st Addition, extended easterly to the easterly line of Heritage Drive and extending
southerly to the southerly boundary of .Heritage Place, lst Addition, be and hereby
is renamed Sapphire Lane. _
SECTION II: When in force and effect - -
After the adoption, signing and attestation of this Ordinance, it shall be
published once in the official newspaper of theCityof Shakopee and recorded in
the office of the Scott County Recorder and shall than be in full force and effect
on and after the date following such publication.
Passed in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1989.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this 22nd day
of November, 1989.
City Attorney
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk ;'74'✓,
RE: Shakopee Professional Group Commercial Development
Revenue Bonds, Series 1982
DATE: December 5, 1989
INTRODUCTION:
The City has received a request to execute the satisfaction
of mortgage for the Shakopee Professional Group.
BACKGROUND:
In 1982, the City of Shakopee approved the issuance of
$1, 100, 000 Commercial Development Revenue Bonds for the Shakopee
Professional Group. This was for the construction of a building
currently located at the intersection of Marschall Road and 4th
Avenue. The Shakopee Professional Group desires to refinance the
balance of these bonds at a lower interest rate. Pursuant to a
letter dated December 5, 1989, from Timothy A. Hardy, Marquette
Bank Minneapolis, sufficient funds have been deposited with the
trustee to make payment on the balance of the bonds outstanding.
Before this issue can be closed, it is necessary for the City to
release the mortgage relating to the bond issue.
RECOMMENDED ACTION:
Authorize and direct the appropriate City officials to sign
the satisfaction of mortgage for the Shakopee Professional Group.
JSC/tiv
December 5, 1989
;983
The Honorable Mayor and
City Council
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Re: Release of Mortgage on Shakopee Professional Group
Dear Mayor and Council Members:
The Shakopee Professional Group has refinanced the building located at 327
Marschall Road and has paid off the industrial revenue bonds originally used to
construct the building. As you may recall, when the building was first
contemplated in the early 1980'x, conventional financing was simply unavailable.
You were kind enough to assist us in obtaining industrial revenue bonds so that
the building could be constructed. The bonds provided that they could not be
redeemed for at least seven years and now is the first time we have had an
opportunity to pay off these bonds in full.
Ve have obtained conventional financing and last Friday Marquette Bank,
as trustee for the bond holders, was paid in full. You should be receiving
confirmation of this fact from Tim Hardy, the trustee at Marquette.
As is customarily the case, bonds of this nature are secured by a mortgage
running in favor of the City as the issuer of the bonds. Nov that the bonds have
been paid in full, we are requesting that the City authorize the appropriate city
officials to execute a release of the City's mortgage. I wish we could tell you
that our property will now be without a mortgage, but unfortunately the bank will
be replacing your mortgage with one of their own and, of course, is insisting
that your mortgage be satisfied.
Thank you very much for your kind assistance in the past and we are most
pleased to be able to pay off these tax-exempt bonds in full.
Very truly yours,
SHAKOPEE PROFESSIONAL GROUP
Allen L. Furrie
Partner
; : T -, E 1 4 : - �. MHP. QU ET TE Sii k4 P1 S N4 P
AMarquette Bank
Minneapolis —, ::
SWh_^d Mzc>-_85
Mirtmacofs,MN 9:48.3
(812)341-=600
December 5, 1989
CITY OF SHAXOPEE
City Hall
129 East First Avenue
Shakopee, MN 55379
Attn: Ms Judy Cox
City Clerk
RE: City of Shakopee, Minnesota
Commercial Development Revenue Bonds
(Shakopee Professional Group) Series 1982
Dear Ms. Cox:
This correspondence is to notify you that the Shakopee
Professional Group has requested that Marquette Bank, as
Trustee for the above-named issue, call for redemption on
February 1, 1990 all bonds issued as financing for the
issue. Pursuant to Section 5-1 of the Indenture of Trust,
sufficient funds have been deposited to make payment of all
principal, interest, and premium due on the bonds through
February 1, 1990.
Due to the fulfillment of all necessary prerequisites to
the closing of the issue, we would request that the
mortgage relating to the bond issue be released by the City
of Shakopee.
If you have any questions regarding this matter, please
feel free to give me a call at 341-5953.
Sincerely,
�/^'�
Timothy A. Hardy"
TAH:eb
►36.
2
STATE OF MINNESOTA )
SS CERTIFICATE OF CITY CLERK
COUNTY OF SCOTT )
The undersigned, being the duly qualified and acting
City Clerk of the City of Shakopee, Minnesota (the City) ,
hereby certifies that: (a) attached hereto is a full, true
and correct copy of Resolution No. 3152 which was duly
adopted by the City Council at its regular meeting held on
Tuesday, December 5th, 1989, and (b) said meeting was duly
called, noticed and held pursuant to law, and a quorum of
the members of the City Council was present at the meeting
and voted on said Resolution.
Dated: December 5th, 1989.
Judith Cox, City Clerk
Shakopee, Minnesota
2
RESOLUTION NO. 3152
RELATING TO MINNESOTA RIVER VALLEY
REDEVELOPMENT PROJECT NO. 1; CALLING FOR A
PUBLIC HEARING ON THE ADOPTION OF A
MODIFICATION TO THE REDEVELOPMENT PLAN FOR
THE PROJECT, THE ESTABLISHMENT OF TAX
INCREMENT FINANCING DISTRICT NO. 9 IN THE
PROJECT AREA, AND THE ADOPTION OF A TAX
INCREMENT FINANCING PLAN THEREFOR
WHEREAS, the Housing and Redevelopment Authority
(the Authority) of the City of Shakopee (the City) , by resolution
adopted December 5th, 1989, has requested the City Council
to approve a modification to the City's redevelopment plan
for its Minnesota River Valley Redevelopment Project No. 1
(the Project) , and to establish a new tax increment financing
district within the Project area to be designated as "Tax
Increment Financing District No. 9" and to adopt a Tax Increment
Financing Plan for such District (the Financing Plan) ; and
WHEREAS, the City now proposes to establish its
Tax Increment Financing District No. 9 (the Financing District)
in the Project Area, and to adopt a tax increment financing
plan therefor (the Financing Plan) , pursuant to and in accordance
with Minnesota Statutes, Sections 469.174 to 469 .179, inclusive,
as amended.
NOW, THEREFORE, BE IT RESOLVED by the City Council
of the City of Shakopee, Minnesota, as follows:
1. The City shall hold a public hearing on the
adoption of a modification to the Redevelopment Plan for
the Project, the establishment of the Financing District,
and the adoption of the Financing Plan, at its regular meeting
to be held at 7 :00 P.M. on Tuesday, January 16th, 1990.
2. The City Clerk is authorized and directed to
cause notice of such public hearing, substantially in the
form of the attached Exhibit A, to be published in a newspaper
of general circulation in the City at least once, not less
than ten (10) days or more than thirty (30) days prior to
such hearing, and to send copies of the notice of public
hearing and the Financing Plan to the School Board of Independent
School District No. 720 and to the Board of Commissioners
Of Scott County, not less than thirty ( 30) days prior to
such hearing.
/3
3 . The Finance Director is authorized and directed
to meet with representatives of the School District and Scott
County to discuss the financial impact of the establishment
of the Financing District and the adoption of the Financing
Plan.
9 . The City Clerk is also directed to place a
copy of the proposed modification to the Redevelopment Plan
and the Financing Plan on file in the City offices and to
make such copy available for inspection by the public prior
to the public hearing.
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held this 5th day of
December, 1989.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1989.
City Attorney
EXHIBIT A
NOTICE OF PUBLIC HEARING
CITY OF SHAKOPEE
SCOTT COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of
the City of Shakopee, Minnesota, at its regular meeting to
be held at 7:00 P.M. on Tuesday, January 16th, 1990, at the
City Hall, 129 East First Avenue, Shakopee, Minnesota, will
hold a public hearing relating to the modification of the
City' s Redevelopment Plan for its Minnesota River Valley
Redevelopment Project No. 1, the establishment of Tax Increment
Financing District No. 9 to be located within Redevelopment
Project No. 1 of the City, and the adoption of a tax increment
financing plan therefor, all pursuant to and in accordance
with Minnesota Statutes, Sections 469 .027 to 469.029, and
469.174 to 469.179, inclusive, as amended. A copy of the
proposed modification to the Redevelopment Plan and the Tax
Increment Financing Plan proposed to be adopted will be on
file and available for public inspection at the office of
the City Clerk at the City Hall prior to the public hearing.
The property to be included in Tax Increment Financing District
No. 9 is located in, but does not comprise all of, the Project
area of Redevelopment Project No. 1. The attached map shows
the boundaries of Redevelopment Project No. 1 and proposed
Tax Increment Financing District.
All interested persons may appear at the hearing
and present their views orally or in writing.
Dated: December 5th, 1989 .
BY ORDER OF THE CITY COUNCIL
Judith Cox
City Clerk
Shakopee, Minnesota
� 13c.
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Janelle Szklarski, Planning Intern
RE: Stans Foundation Museum Proposal
DATE: December 4, 1989
INTRODUCTION•
On November 4, 1989 the Shakopee City Council was informed that the
Stans Foundation had made a proposal to the City of Shakopee for
the construction of a museum. The proposed museum would be located
on the corner of Fuller Street and 3rd Avenue where an occupied
house is presently located.
BACKGROUND:
The Stans Foundation has proposed that the museum be located at the
corner of Fuller Street and 3rd Avenue. In order to proceed with
the proposed museum project, the house which is presently located
at 135 West 3rd Avenue would need to be moved to a different
location. The house is owned by the Stans Foundation and is
presently being rented out. Staff feels that the City Council
could look at the possibility of acquiring the house from the Stans
Foundation, moving it to a new location, and reselling or renting
the house to a private party.
The 1 1/2 story house was built in 1918 and includes 642 square
feet of floor space. The site also includes a detached garage with
a carport. If the City would decide to go ahead with the project,
the house could be moved to a downtown location, so as to limit
the moving costs, and also to insure that the house would fit in
its new location architecturally. I have looked at the vacant
lots in the downtown area which are presently owned by the City to
see if any of these lots would be suitable for the house.
Possible sites for the relocation of the house would be Lot 3 or
Lot 4, Block 52, Shakopee city. These lots are located on the
north side of 4th Avenue between Spencer Street and Filmore Street,
near the old abandoned railroad tracks. Both lots are owned by the
City and could easily be developed to accompany this house. The
lots are the same size as the lot where the house presently is
located (60 x 142) . Attachment A shows the present site of the
house and the proposed site for relocation, along with the route
of the proposed move.
In considering the offer made by the Stans Foundation regarding the
proposed museum, the City Council must also consider the costs
associated with moving the house, developing a new site for these
buildings, and the selling price of the house. According to the
County Assessor, the buildings were assessed at $42,400 and the lot
was assessed at $15,800 in 1989. The assessed value of the lot at
the proposed new location is also $15,800. The County Assessor
also stated that other houses of similar age and size have recently
sold for $60,000 to $70, 000.
Other costs associated with the moving of the house to a new site
include the cost of the move itself, the cost of a new foundation
for the house, and the cost of bringing the house up to code
specifications once it has been moved.
I have obtained an estimate of $6000 to $7000 from Doepke Building
Movers of Edina for the cost of moving the house. A new foundation
and full basement would cost roughly $4500. There are some
overhead wires that would need to be disconnected or raised during
the move. Shakopee Public Utilities estimated that the cost of
disconnecting these wires would be about $500 ($250 labor + $250
truck time) . Estimates from the cable company and US West for
overhead wires, along with an estimate of how much it would cost
to bring the house up to code once it was moved, were not available
at this time. Another cost associated with moving the house is
the abandonment of sewer and water at the present location ($1000-
$1500) and establishing sewer and water at the new location ($1000-
$1500. ) The total estimated cost for relocating the house is
roughly $15,000.
ACTION REQUESTED:
No specific action is requested at this time. This information is
being provided to the City Council as background information.
Additional information will be provided to the Council in the near
future.
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Present Location ,i 1
Proposed New Location =--�--
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