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HomeMy WebLinkAbout03/21/1989 MEMO TO: Mayor and City Council FROM: Dennis R. Kraft, Acting City Administrator RE: Non-Agenda Informational Items DATE: March 16, 1989 1. On March 7th City Council requested a joint meeting with the Shakopee School Board and the Scott County Board for the purpose of discussing property taxes. The meeting has been set for April 3, 1989 at 7:00 p.m. at the Scott County Courthouse. Additional information on the location of the meeting along with a tentative agenda will be prepared next week and will be distributed prior to the meeting. Please contact me if you have any questions on this meeting. 2. On March 16th District Court dismissed the Hauer/DuBois/City appeal because Mr. Hauer (who appealed the Conciliation Court decision) did not show up. The District Court reinstated the original judgment of Conciliation Court. The money deposited by the City with the Court will be distributed according to the discretion of the judge. 3. We have received a nice thank you note from the family of Juane Wampach for the flowers sent. 4. Attached is a memorandum from Barry Stock regarding the City Dump Day. 5. Attached is a memorandum from Barry Stock regarding the Spring Clean-Up Activity. 6. The City Clerk has received a Catalog of Political Publications and Campaign Computer Software. If anyone is interested in looking at it, please talk to Judy. 7. Attached is a chart indicating the reasons for the increase in the tax levy payable in 1989 and the resulting property tax increase for the School District portion of the 1989 taxes. 8. Attached is a item from the Scott County Board's February 14th agenda appointing two Managers to the Prior Lake/Spring Lake Watershed District. 9. Attached is a Notice of Appeal Rod Krass has filed with Scott County in the City of Shakopee v. Arthur J. Hatch, et al. case. 10. Attached is a letter from Valarece P. Claypool which was enclosed with their payment of their storm drainage bill. 11. Attached is an article entitled "A Primer on Education Finance in Minnesota" from the February 26, 1989 Star Tribune. Gary Scott requested all Councilmembers be provided a copy. 12 . Attached is the Revenue and Expenditure Report as of February 28, 1989. 13 . Attached are the March 1, 1989 minutes of the City Council worksession. 14. Attached are the February 15, 1989 minutes of the Energy and Transportation Committee. 15. Attached are the February 15, 1989 minutes of the Community Development Commission. 16. Attached are the February 15, 1989 minutes of the Downtown Ad Hoc Committee. 17. Pheasants Forever, Inc. has applied for a raffle (gambling) license for April 20, 1989 at Shenandoah Ballroom. They meet the requirements of the City Code. 18. The Shakopee Eagles discontinued selling pull tabs during the first two weeks in March. They did not submit their application for renewal soon enough prior to expiration of their then current license. DRK/jms e 1il7 ! !i m tj how K N Q e_lrIR- 1�+ o, 0 Z 9 � + E� � S ? Pz It a , 1p t "O I y MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Barry A. Stock, Administrative Assistant RE: City Dump Day - Non Agenda Informational DATE: March 16, 1989 INTRODUCTION and BACKGROUND: For the past two years the City of Shakopee has sponsored a dump day. The dump day provides Shakopee residents with the opportunity to dispose of refuse and trash free of charge at a designated site in the community. In preparing the 1989 budget, the Shakopee City Council wrestled with the escalating cost of providing the program (1988 - $20,000) . In previous years, the dump day activity was spread over a ten day period. This year, with only $5,000 budgeted for the activity, staff will be proposing the dump day on a single weekend in May or June. We are currently in the process of receiving cost quotations for disposing of the waste collected at the dump day. In April, staff will be preparing a memo to be presented to City Council outlining several alternatives which would limit the usage of the dump day to persons residing within the Shakopee city limits. 5 MEMO TO: Dennis R. Kraft, Acting City Administrator PROM: Barry A. Stock, Administrative Assistant RE: Spring Clean-Up Activity - Non Agenda Informational DATE: March 16, 1989 INTRODUCTION and BACKGROUND: In February the Shakopee City Council endorsed funding the Shakopee Cub Scouts in a Spring clean-up activity. On March 15, 1989 the Energy and Transportation Committee discussed possible Spring clean-up projects that might be of value to the community and not impose an undue burden on the Cub Scout organization. After extensive discussion the Energy and Transportation Committee moved to endorse the Cub Scouts in a Spring clean-up activity which would include the pick-up of litter around the dump day site and also litter in the following parks: Tahpah Park, Lions Park, Memorial Park and along the Minnesota River Valley Trail between Scott and Main Streets. The Committee did not feel it would be appropriate for the Cub Scouts to pick-up litter from private property unless the litter is the result of a City program (i.e. the area surrounding the dump day site) . The Committee also felt that the potential danger involved with a river clean-up activity would not be appropriate for kids that are of the Cub Scout age group. The exact date of the Spring dump day has not been set at this time. The Cub Scout's Spring clean-up activity would be held the weekend following the last day of the dump drop-off. If the City Council has any questions regarding the Spring clean-up activity for the Shakopee Cub Scouts, please feel free to call me at 445-3650. CATALOG OF POLITICAL PUBLICATIONS AND CAMPAIGN COMPUTER SOFTWARE l/ INTRODUCTION Political Publishing Company (PPC) is now in its third year of operations.The products in this catalog represent our continuing commitment to offer the finest products to improve the political campaign process. Political Publishing Company believes our ultimate customers are the voting public Whatever we can do to help improve communications between candidates and their constituents ultimately benefits us all. Due to the specific application of our products.PPC is unable to market them through normal retail outlets which deal with the general public PPC relies instead on a marketing program which includes direct mail, magazine advenisements, trade shows and independent Distributors. But most of all we depend on our customers referrals. If you are pleased with our products, please recommend us to someone else who dtay be in need of them. Or better still, consider giving them as a gift or campaign contribution to someone who would benefit from them. If interested in becoming a distributor for PPC's line of products, please write to us at P O. Boz 4406, Alexandria,VA 22303, ATTN: Director of Marketing,and we will send you a copy of our standard distributor's agreement for your consideration. All of our products are sold with an unconditional 30-day money back guarantee Simply return the item within 30 days of receipt for a prompt refund. No questions asked. Quantity discounts are available for some items. Call (800) 5626624 for details. ISI The prices in this catalog are in effect until December 31, 1989. We sincerely welcome any comments which will help us to improve the products in this catalog. Thank you. t I Political Publishing Company, P.O. Bos 4.406, Alexandria. Virginia 22303. (800) 5626624 ORDFR Fopw I These prices are in effect until 12131189 i (Please type or print) i � ITEM DESCRIPTION UNIT PRICE QTY. 1C)TAL• 4021 THE CAMPAIGN MANUAL,3rd Ed.,SJ.Guzzetta ® S 60.00 X � (A Definitive Study of the Modern Political Process) 4026 THE CAMPAIGN STRATEGY, lit Ed.,S.J. Guzzetm ® $ 60.00 X (How To Develop and Implement Campaign Strategy) 4030 THE FINANCE MANUAL, lit Ed.,S.J.Gunetta ® S 60.00 X _ (How to Raise and Budget Campaign Funds) t 4041 POLITICAL CAMPAIGN MANAGEMENT SOFTWARE 2A 560000 X � Choose one edition of PCMS 20 per order: _ Candidate Edition(Federal) i _ Candidate Edition (State/local) ... . . ....... ...State:_ j _ PAC Edition (Federal) _ PAC Edition (S[melLmal I ).. .. . . .... . . . ........State: t _ liar,Comm. Edition(Federal) r _ Part.Comm. Edition (StatelLocaD .... . . . ......$tate: i 4046 DEMO DISKETTE PCMS(Free with purchase of Manuals) @ $ 25A0 X i 4050 PCMS MULTI-UNIT/CONVERSION SOFTWARE 0 $200.00 X _ 4056 PCMS&MU/C SUPPORT CONTRACT(12 MONTHS) @ $250.00 X 4121 CAMPAIGN A-CROSS by Strawberry Sofrware Company ® $995A0 X _ 4122 FREE DEMO DISKETTE CAMPAIGN A-CROSS I 4141 CAMPAIGNS&ELECTIONS(Annual Subscription) @ $ 29.95 X _ i 4142 THE CLASSICS OF POL TV.ADVERTISING PART I ® S 6750 X _ i (VHS_BETA_) 4145 POLITICAL TELEVISIONS CLASSICS 1956 @ $ 6750 X _ r (VHS_BETA_) 4144 THE BEST OF 1988 0 $ 6750 X i (VHS_BETA_) 4150 POLITICAL RESOURCE DIRECTORY(Carol Hess) a S 9830 X i i SUBTOTAL THIS ORDER: $ � FOREIGN COUNTRIES(EXC4 CANADA):ADD$50.00 FOR DELIV ERYICURRENCY EXCHANGE: + i CREDIT CARD CHARGE ORDERS ONLY:ADD 59 CREDIT CARD SURCHARGE: + r ADD$20.00 FOR EXPRESS DELIVERY SERVICE,PER ITEM: + j VA RESIDENTS ONLY.ADD 459 SALES TAX: + t TOTAL THIS ORDER $ s t t t COMPUTER MAKEIMODEL: 525" DRIVE( ) 35" DRIVE:( ) %lASrERCARD: ( ) VISA:( ) AMERICAS EXPRESS:( ) EXPIRATION DATE I 1 t CARD NO.: ISSUER i SHIP TO: (Normal shipping is included in prices. Please allow 2-3 iveeks for delirery.) - t t t t i NAME: SIGNATURE: F r COMPANY: TITLE- ADDRESS ITLE- ADDRESS: PHONE ( ) i t CITY,STATE. ZIP: DATE: / 1 t t r t t Please complete credit information for make check paiablel and send with complete Order For. to: � POLRICAL PUBLISHING COMPANY, P.O.BOX 1400.ALEXANDRIA,VA 225034406. The following chart indicates the reasons for the increase in the tax levy payable in 1989. and the resulting property tax increase for the School District portion of the 1989 taxes . The pie chart represents the total increase in the School District levy and the reasons for the increase by percentage . REVISED CAp)TAL EXPENDITURE FORMULA 1.6% STATE AID CHANGE (Legislature shift from INCREASE DUE TO state aid to local property tarz.) 13.0990 LEVY REFERENDUM 2625% �r INCREASE DUE TO ESTATE REDUCTION -- PRIOR YEAR LEVY (Reason-County OTHER PRIOR YEAR ADJUSTMENTS 1.19% Auditor Error) 821% Another factor that could increase the taxes on a particular property is an increase in valuation. If the market value , as indicated on the tax statement, has increased over the 1988 value this will result in an increase in taxes . The only portion of the levy and tax increase that the School Board has any control over is the referendum levy which was approved by the voters on March 8 , 1988 . This is also the only portion of the increase that results in additional revenue for the School District. The remaining portion of the increase is the result of state law 'changes and an error by the County Auditor in reporting valuation to the State Revenue Department which resulted in a lower tax in 1988 . The portion of the increase in the levy and taxes as a result of the referendum levy increased the taxes to an amount that was less than the 1987 school taxes . Example: Homestead Property with Market Value of $61 ,700 (with no increase in valuation over prior year) 1987 Gross School Tax - $800 .05 1988 Gross School Tax - $560 .62 1989 Gross School Tax - $931 .86 Increase from referendum levy $193. 56 Increase from other factors $177. 68 Total 1989 increase over 1988 T371. 24 1988 Gross School Tax $560 .62 Plus increase from referendum $193. 56 Total 1988 Gross Tax Plus Referendum $754 .18* * This is less than the 1987 Gross School Tax. Factors other than the referendum caused an increase of $177.68 . The remaining increase was caused by the factors listed above that werenot controllable by the School District. The State legislature did provide a special property tax refund to owners of homestead property whose payable 1989 "net property tax" increased more that 108 over 1988 . The dollar amount of the tax increase must be at least $40 .00 . "Net Property Tax" is defined as tax after credits less any income adjusted property tax refund. The refund is equal to 758 of the tax increase over the 108 qualification level . The maximum refund is $ 250 .00 . The provision will help offset any tax increases . Example : Homestead Property with Market Value of $61 , 700 1988 Tax after credits $560 .62 1989 Tax after credits $931.86 1989 Tax increase $371.24 108 'of 1988 "Net Property Tax" $ 56 .00 Tax increase over 108 TM.74 Qualifying Tax Increase $315 . 24 Refund ($315 . 24 x 758 to a maximum of $250 .00) $236 .43 1989 Tax after credits $931 .86 Tax increase refund $236 .43 1989 Net Tax (still less $695 .43 • THE BOTTOM LINE than 1987 tax) Net increase in 1989 over 1988 is ($695 .43 - $560 .62) $134. 81 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION eg«wee reaue u,ctoerddne: February 14, 1989 prig° ging dap' t: ne.auuv: None Board of Coamissioners ITEM: (Service Subject) '.t.: Commissioner Stromsall Board of Commissioners/Appointments to Citizen Committee Bttl1n"8d'X1e 10 minutes BOARD ACTION REQUESTED: Appoint two (2) Managers to the Prior Lake/Spring Lake Watershed District Board of Managers for a three-year tern effective March 3, 1989 through March 3, 1992. BACKGROUND: Pursuant to requests for nominations (Minnesota Statute 112.42) from jurisdictions within the Prior Lake/Spring Watershed District, the following nominations have been submitted for two manager positions on the Board: Fred Corrigan City of Shakopee V'Rick Adams City of Prior Lake i/11arvin Oldenburg Michael Saarela Spring Lake Township Willard Brandt I These nominations are to fill positions created at the expiration of terms of Harold Gustafson and Marvin Oldenburg. Mr. Gustafson has served three terms and is not eligible to serve another. Mr. Oldenburg has served two terms and has expressed his desire to serve another tern. See attached letters. supporting documems: x aneched _none vgrawreldate: disrriburecommended for Consent Agenda: dicti Jurisdictions in PL/SL Watershed -J. Commissioner Stromswall County Attomev Ad nistrator's comments: i sgmft'.I eta: distributq limy ruodooa:IBD.Action Certification) As ve Ap 5 February 14, 1989 Recording Secretary Prior Lake/Spring Lake Watershed (Benson) Rick Adams and Marvin Oldenburg File: Prior Lake/Spring Lake Watershed appointed SC 82000 6183 IKiss 9 TiIIiP K.Fiam.,' ,lane.h, IM nnl. flunrce• folhrn\1 IMId^ Aarq Fv U:p:r MON ROE trini ula .Id` IA foldla•rg Iain,m�NrIL_1 Tmnr R.\\alsten rmnrn+l H•nl 11art.l.\4ws.s• .r<ruo,a,.wnmsa+m�� Diane M.Carlson .rmnwiwAs.w uwa I*AMrt.L\\aacr March 3, 1989 Mr. Villard L. Converse Attorney at Lav 2100 American National Bank Bldg. 101 East Fifth Street St. Paul, MN 55101 Re: City of Shakopee v. Arthur J. Hatch, at al. Our File No. 1-1373-210 Dear Mr. Converse: Enclosed herevith and served upon you by United States mail please find the Notice of Appeal with regard to the above-referenced matter. Very truly yours, BRASS & MONROE CHARTERED Phillip R. Brass Attorney at Lav PRR:jar:mlw Enclosure cc: ity of Shakopee CG ' 3 S 89 V 3 X189 Cea „✓ wpp'to: Marsehall lamd Ausines .enwr..3-t \larsthall"d.1'0.Bm 216. ShaWpre.\linnesnw 55319 1Flephonr:181'1 afi3.�0&1 Fd\i0l?I aaS--iGi9 Anulhlninl Crnar.Suin•,IOO.,IiCAl llisl A2nd Street. Alnsoisenm.hlinneu1Ia55431 Trlrpnonr:IliCI AA:I-5999 F.\C 161'�Af%S-`�:'69 Idu!!ISA'!' KR1 1S� VI iu LLuri: \hnr Urnnix l..1lonne� l Barn L 14,r•r F CnlMen 11.71-11,11' 1h MCohllerr. MON ROE Ilrlinll¶.Una_ B ' r+nr R.1taLuv I';urirm \.1\rllrr Wt"11 k•nl A.C.u'Ison.C.I'\. �IarA.l.Ahmu•sv 0!ane M.Carlos! •u,weao.!wzr�aw =w.lwwmrairae Rlb•rt J.Willer March 3, 1989 HAND DELIVERED Court Administrator Scott County Courthouse 428 South Holmes Street Shakopee, MN 55379 Re: City of Shakopee v. Arthur J. Hatch, et al. Court File No. 88-03217 Our File No. 1-1373-210 Dear Administrator: Enclosed for filing please find the Notice of Appeal with regard to the above-referenced matter. Very truly yours, KRASS & MONROE CHARTERED Phillip R. Kress Attorney at Law PRK:jar:mly Enclosure cc: >_ty of Shakopee WplS to: Marschall Rind Business Center.327\laritchall Rind.Mt..Bic 216. Sha Filler.Alinnesnta 57379 Rtephnne:16121445-5080 F\C 16121 Ji.7640 3mtlgwim Center.Suite 1100.16i011est 82nd Street. I:bmmingtnn.\Iinru•vna 74311'rlrphnnr:16I216N5<i9494'\C 10I2!BBS-a!M9 Iknotl L 7" A S(1 It 11wr I>,�nnin l•.hlunnx' 1\\jK�(.�1�\J�\f —I .hnnra It tln n Barn k\hyer F C.uliren 11,1h•nde Tn 11 R.kkal,t MON ROE Orlin 1),Ii-Sla;i- Pr2ur R.Ralslru I'atrin;i roarmnW 61.111 N.Gv1.rn.1:1'�. hlar4,l.Almneti�• Umne AL G:arl.u. .r nn.ecminm w.,wi., .Mn MM14E In(14Mna Wbert I Walter ..m.wmnua i.swm mmu March 3, 1989 Hr. James F. Lammers Attorney at Lav 1835 Northwestern Avenue Stillwater, NN 55082 Re: City of Shakopee v. Arthur J. Hatch, at al. Court File No. 88-03217 Our File No. 1-1373-210 Dear Hr. Lammers: Enclosed herewith and served upon you by United States mail please find the Notice of Appeal with regard to the above-referenced matter. Very truly yours, ERASS & MONROE CHARTERED Phillip R. Brass Attorney at Lav - - PRR:Jar:mly Enclosure cc: >_ty of Shakopee Replylo: hlarsrhall Road Business Center.327 Uarsrhali Road M Bar 216, SIu Wpre.hlinn",ta 5531J R:Irphone:16121 as''dN10 FAX 16121445-7640 Suulhpoint Center.Suite 1100165M Rest 822nd Street. Bloumingtoa\Iinnesn1z5i431 A•Irphune:1612_1885-5999 F'\C 1612188.-.7969 DISTRICT COURT STATE OF MINNESOTA FIRST JUDICIAL DISTRICT COUNTY OF SCOTT _______________________________________________________ City of Shakopee, a municipal corporation, Court File No. 88-03217 Petitioner, NOTICE OF APPEAL VS. Arthur J. Hatch, at al. Respondents. ______________________________________________________________ TO the ADMINISTRATOR OF THE DISTRICT COURT OF SCOTT COUNTY, MINNESOTA, LAURENCE INTVELD, CARL LINDSTRAND and their attorney, JAMES F. LAMMERS, 1835 Northwestern Avenue, Stillwater, Minnesota 55082 and THE ESTATE OF LORRAINE LENZMEIER and its attorney, WILLARD L. CONVERSE, 2100 American National Bank Building, 101 East Fifth Street, St. Paul, Minnesota 55101, YOU WILL PLEASE TAKE NOTICE: _. That the City Of Shakopee does hereby appeal from the Award of Commissioners dated January 18, 1989, Subject No. 4 Parcel No. 27-906029-0 in the amount of $53,875.00 and Subject No. 5 Parcel No. 27-905017-0 in the amount of $60,750.00 on the grounds that the awards are excessive and that damages should not be more than $28,670.00 on Subject No. 4 and $22,290.00 on Subject No. 5. This appeal is taken upon issues of law and fact and is made pursuant to Minnesota Statutes Section 117.145. Dated this �_ day of March, 1989. KRASS fi 10N ZARD Phillip R. Krass, Arty. I.D. 158051 Attorney for Petitioner City of Shakopee 327 South Marschall Road, Suite 300 Post Office Box 216 Shakopee, Minnesota 55379 Telephone: (612) 445-5080 V' R'vN 0.AOw�w �On.�,p.n('y (�,� /�v�n WW.P..+ ✓Y[o y e�� M � �O _Glx[ �2W� • Q^�U �'`""c U'^'-C" �w•+-L no S•�r/m $,-,,w-t M o�ACwks� We mcw- aw, o.wi O�.'Jc4.ti Gc�l..-,ti �Q.e�aC4 C±ar�-e a.�.�a! �iGnln...-- j.ems, (.aaftl�.. ov,1oC cw,zo .fivi0'C H.� Ii�LLM.�rc� , v�{ yy�niJ 4-./J /�j0 � ¢i/L✓y� _..}�L,CG✓1�0 notc IN< ���j 0 — � a�.G � � �.,.,, gscN•- ovr.p( wF �f ,:�- o/ha-2C 0. � 1/e /,JJ�e CrXy Xo� tiL� pyti �(eCv�c ...�.p •��tn�l vhod�n� y� i 3?-9i3oa 9-D•�l 22A Sundey/February 2611989 A Primer on education finance in l/ Clear your desks and take out a pencil, This is a anticipated Minnesota quiz: Gov. Rudy Petpich's budget for 1990.91 acipa d for 1990-91. The also Proposes what amount of additional state Significant amount of y are right that a local funding for elements and acro the new money goes to lion? elementary and sewn ``date new students, not improve instruo- dory educa- tion for existing youngsters. The adequacy of the 8 ,{a) 1.6Percent pencem increase is a legitimate iMinnesotans uniortunatel pont of discussion. bb)8 percent Minnesotans because y haven't had that dis- (c) 14 Percent ACE's mis8 Paileaditiocafmpai gn.arguments sparked by 'If:you chose the first answer, you will Any discussion of t plause from the Alliance for cern ap- should acknowledge incding f sr education also cation (ACE), a lobbying Commitment to Ede- outside regular school expenses. pending in areas Parents Pushing J 8 group of educators and governor has mcommendFor example, the Despite Pe° B hard for increased School ifints din, crease in state funding to bel a 120 million in- .,h criticism, ACE stands b rpich's budget contains a 1.6 buildingP ool districts with W 001-fundi Percent added repairs and similar capital projects. When 7'or 1991. Despite s osn for 1990 and no in f°°�°8 in these Peripheral g criticism crcese bined with the 8 P areas is corn- stand by our assertion thorn ACE we with schooltth ex percent increase Proposed for Minnesotans and that ACE is misleading Minnesota tax peuses, the total increase that Per- MOM accurate. that answers(b)and(c)are both and sewn Dyers would spend for elementary pith's budget sta ds at ion 14 er 19t. under Per- The cornerstone to Minnesota educational pence°f is the"formula allowance,•'the amount of revenue e Eduestors areas welcome ome the added s nance available to school districts from combined state kids. Thebut Pending in Periph- and 1011 taxes for Y wantgsubssttantiall cesn't help educate 'ng Pensions and Paying teachers salaries, lmano- basic educational ex n y more mon rare sets the formula basing supplies, The pe res on to o for allowance, ex Leglsta- for peripherals. We think P I the increases tars per pupil. Las[year, the Pressed i° dol- narrow definition of " Otey employ a very -1990 per-pupil allow Legistature raised the a educate." They also have $2,800, a 1.6 ince by$45— xaggemted notions of the amount Minnesota can percent o from$2,755 to afford for elementary and recon ed that in increase Perpich menrporaa ed no additiunalIn Is 1 90-999L That uti education. inquest- Perhaps Minnesota it spend its education increase per pupil is the figure ACE pent doltars wisely. Perhaps has seized on. should be removed from soen.me of those dollars But when $f i added to further increase the forttiula al owaaceheral s and used that goes totals tens of per liars i new and old, it for teacher salaries and supplies. In addition, Per- allotted for all millions of dollars in new spending haps the allocation formula amount forbthedformulad dollars, the n get more money to districts Beds adjustment to ",,crease by more than I.6 allowance will distress. Those under special financial Seirem]others percent in 1990-91. dress. issues the Legistature 1n ad lion for example categories—special educa- educatyonal ins ruction.xiWhe so �cet me quality of But the basic fact cannot for then a other Proposed `creases Put 1990-91 budget, be disguised: Under lions req.ui areas are combined with the mil_ will pay 14 Minnesota they add for the formula-allowance in Percent more to financetaxpayers uP to 8 percent more crew• elementary and recon all aspects of dollars available to meet stare and 1011 and cGus two ome on to dart education than in te penses of all. regular educational ex_ Years. That's a whopping met,,, um. students during the 1990-9I bieam- throe P of similar whopping increases throughout this decade. The governor and Legista- Educaors have a tt0re have not neglected education. They may need Percent increase is 'It when they argue that the 8 )s sprearrange utt they needw and not apologize efor education the rate of infiatiOn amount they have made availablfor Ore Americas tattered foreign�aid cloak tries"'domestic' decision-making 's mr limited to people in the world's want to use, �+ Pohncians and Planners By a,Y measu a Y°n le in he /' NOS., le and labor lead- thtte are moiP ,elation and business peoP want changes world than them were a Be us in the"South"�ical economies age of pntley in the po Of then mom aflluent world neigh- trne i¢Africa, / burs. 'Phis is most glaringly mens has where modern develop hardly Their desired decisions have to do started,and m Latin America, where so much"developmem' goes with our budget deficits and tsar politics They want sure aasss to service nIdno°s°ad ZPk 1 l9 0 Irigmarkels. inwme has where rates levels. But even> are well above A Cweland ° of economic gro verty NB�a d They want us to stop Pr°PP!°B�p ulauon increase,W our farm Prices,°rake foreign lams of pop . the tecbnical more attractive, contribute is capricious m resisting able merit Banka and fa. Meanwhile the land of U,= more to international tem. wi exporti,g ow inflation. ears,from the debt is a thundercloud ihrea J' funds, q Yet for mom than 40 Y stormy weather for the international torque our research-and-develop earliest postwar relief.to the latest monetary system, and therefore for is toward their develop "foreign aid;' lots of umuned and U S.ba,ks and pohnwl leaders.Ter- mens bnu a ow mmtumnonal P m_ mtionaliud by resent- mcc , intelligent people in downs of ¢a- exPloimtioa, panes kinder and gentleq tions have been conducunB a world- rorist acts, ofing r our rdeoIon dl debates about menu of umazmess, mug um c a¢ rceived peril to cultural idea amrtron,and Persuade ow big banks wide war ° omotion of eco VY,are now commonplace. to give"Southern"debtors a break conscious P< growth. es we have built to help co,- Each of these areas for decision is with the Picture? tThairei resentments — military emotionally charged, and What's wrong nvate invest- se¢sitive, treated as the provmM North makes its way and economic azd, P tmdilionaflY litics' in mmnlate.1 hanks of "domestic W It's a questionof thehope agenda of the Bush merit overseas. Europe,and Japan' m the tog crisis and funds—are clearly not coPm& America, admimstmtion.The underlying u that "foreign aid•• of inequity is destined to become a I am not saying Time and technology have thus over- m which has been useless. On the contrary, taken that PIaY(hing of nauanal dig pervasive issue in world pohtwhich lawyers the new kind of I ti-the"domes- tens of mdho, of people certainlyand M alive today,and hundreds of mil- lomats non nterferevce intthe i,ter- nations deal openly het called " tic" policies of other nations, and lions are better off, becaiise P bargain with their own. came from fnendlY countries and m- nal affmrs of other nations- their orppn;rations. Every visitor across an international other frontier, every shipment m minter In mthimd,g what to do about world It's just that, worldwide,manynal transaction m cry poverty, president Bush dcesn t have hundreds dof e elo m e have been left tm internal oral money market, a cry except ima&- out of the development loop why' byte t transborder data flow, buss, murk to work with— effect (conscious or gum-cn one The ce¢tml P°aJ.of stalled develop overt or covert)that origina00 tes ier. nation and iage,m6, m the "domestic" ■He inherits a lbyear-°Id Foreign merit hes deep heu ttries. natmn-state and is felt m anon with 33 red Pur- affairs of stem vereign But hue is a basis hem obi macre Assistance Act, de nasul' Outsiders,opera" with the utmost poses which "do,nsoaysCangressman goodwill, have often wide¢ed mds�r bargrtins. ingful dirrxuon, foreign_ than narrowed the rich-iwor gaD in the new game are esus Lee Hamilto,, the ra¢kin6 side. The chips chan9"' m "domestice aid extinct m die U.S.House of ReP wnsDhac➢ here. ally. agreed rces. Anangrn8 the resemm�ves. 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Kraft, Acting City Administrator; and Judith S. Cox, City Clerk. The following law firms were represented and given approximately 45 minutes to make their presentation and answer questions from Councilmembers: Mr. Julius A. Caller, II, current City Attorney Krass and Monroe Chartered, current Assistant City Attorneys. Representatives present from the firm were Mr. Barry Meyer, Dennis Monroe, Colleen Trende, Lori Lambrecht, Trevor Walsten, Lachlan Muir, and Robert Walter. Bergeson, Kerr, Lander & McDonald, P.A. Representatives present from the firm were Steve Bergeson, Michael Kerr and Michael McDonald. Alton Law Offices. Representing the firm was Joan Miller. Morris & Wolf Attorneys and Counselors At Law. Present were Miriam Wolf and Kathleen Morris. Larkin, Hoffman, Daly & Lindgren, Ltd. , Attorneys At Law. Present were Tim Keane and Gregg Korstad. Presentations were concluded about 5: 15 P.M. and staff was directed to put the position of City Attorney on the next agenda. � Lo�& Judith S. Cox CAy Clerk ENERGY AND TRANSPORTATION COMMITTEE Regular Session Shakopee, MN February 15, 1989 Chairman Ziegler called the meeting to order at 7:10 P.M. with Commissioners Prudoehl, Ziegler, Spiotta, Otto, Drees, Amundson, and Moline present. Commissioner Roman was absent. Also present were Barry A. Stock, Administrative Assistant, and John Morley, Morley Bus Company. Chairman Ziegler stated that annually the Energy and Transportation Committee elects officers for the Committee. He opened the floor for nominations for the Chairperson position. Otto/Drees moved to nominate and appoint $ob Ziegler as Chair person for the Energy and Transportation Committee. Motion carried unanimously. Nominations were then sought for the Vice Chair person position. Amundson/Drees moved to nominate and appoint Barb Prudoehl as Vice Chair person for the Energy and Transportation Committee. Motion carried unanimously. Nominations were then sought for the Second Vice Chair position. Prudoehl/Amundson moved to nominate and appoint Donna Roman for the Second Vice Chair person position. Motion carried unanimously. Prudoehl/Spiotta moved to approve the minutes of the January 25, 1989 meeting as kept. Motion carried unanimously. Mr. Stock stated that on February 7, 1989 the Shakopee City Council directed staff to negotiate an agreement with Morley Bus Company for the provision of Dial-A-Ride service in Shakopee. Mr. Stock then briefly reviewed the preliminary Dial-A-Ride contract with the Energy and Transportation Committee. Mr. Stock also noted that Metro Ride Inc. has formally filed a protest disputing the selection of Morley Bus Co. as the provider for Dial-A-Ride service in Shakopee. Mr. Stock stated that he is not recommending that we delay in approving a contract with Morley Bus Co. Mr. Stock went on to state that he felt that the dispute would be resolved prior to City Council's action on this issue. Mr. Stock then reviewed the request for proposal process that was followed by the City of Shakopee in soliciting proposals for the Dial-A-Ride service. He noted that price was not the sole determining factor used to determine the best provider for . service in our community. In fact, the company recommended by staff and the Energy and Transportation Committee (Morley Bus 1 Co. ) submitted the second lowest proposed cost for service. Mr. Stock then reviewed each of the points raised by Metro Ride in their dispute. In summary, Mr. Stock stated that Metro Ride contended that the request for proposal process was really a bidding situation and therefore they should have been selected as the provider for service. Mr. Stock explained the dispute resolution process that was set forth in the request for proposal specifications and also the Regional Transit Board's dispute resolution process. He noted that the dispute could actually take three months to resolve if the aggrieved party pursued it in its entirety. Chairman Ziegler questioned whether or not we could enter into a contract before the dispute was resolved. Mr. Stock stated that he was recommending that the Committee approve the Dial-A-Ride contract and recommend Council approval as well. He noted that the current proposed contract has a 30 day termination clause. In the event that the dispute resolution process resulted in the determination that Metro Ride Inc.' should have been awarded the contract, the City could simply break the contract with Morley Bus Co. with a 30 day notice. Commissioner Moline questioned Ryder's reaction to the possibility of losing the contract. Mr. Stock stated that Ryder has not expressed any concern to him regarding the loss of the contract. Mr. Stock also stated that based on the proposal that was submitted and the cost for services, it was his personal opinion that Ryder was not serious about continuing with the provision of service in our area. Chairman Ziegler questioned whether or not the same telephone number would be utilized for the Dial-A-Ride service. Mr. Stock responded in the affirmative. Chairman Ziegler questioned if the vehicles were located outside of the City limits of Shakopee for storage purposes and dispatching and whether or not this would have a disruptive effect onthe service. Mr. John Morley stated that he did not feel that the service would be disrupted at all due to the location of the vehicles outside of the City limits. Mr. Stock stated that the vehicles for our service area would be identified with our logo. Commissioner Moline questioned whose responsibility it was to paint our identification on the vehicles. Mr. Stock stated that the design painting scheme and vehicle identification would be approved by the City of Shakopee and Morley Bus Co. would be responsible for the cost of painting the vehicles in the manner prescribed by the City. All vehicles in the City of Shakopee would be identified with the same painting design scheme. 2 i Commissioner Moline questioned whether or not our current vehicles are all painted with a similar design scheme. Mr. Stock II stated that our current vehicles are all a different color. Commissioner Moline went on to state that recently his children were picked up in a vehicle that was not a regular Shakopee vehicle and it was unidentified. He questioned whether or not in the new contract we could provide for some type of regular identification on back-up vehicles that might be utilized for service in our area. Mr. Stock stated that the City could devise a magnetic door sticker that would utilize our logo and coloring scheme. This would provide Shakopee residents with insurance that the vehicle picking them up is indeed a transit vehicle for our community. Commissioner Moline questioned whether or not the drivers would have any type of identification. Mr. Morley stated that all drivers in the Shakopee Dial-A-Ride program under the new contract would be uniformed and would have a name identification badge. Mr. Morley then shared some pictures with the Committee of the vehicles proposed for service in Shakopee. Commissioner Moline questioned whether or not the vehicles provided for handicapped passengers. Mr. Stock stated that the proposed contract does not provide for handicapped service. He went on to state that the City of Shakopee is included in the Metro Mobility Service Area. Therefore, it is not necessary for us to provide that type of service. Mr. Morley stated that he is one of the major Metro Mobility providers in the Metropolitan Area and that he does have vehicles available to service the handicapped needs in Shakopee. However, the funding for this program would be the responsibility of the State. Commissioner Amundson questioned whether or not the vehicles could be rented by groups to go outside of the City limits of Shakopee. Mr. Stock stated that charter service is not specified in this contract and that to provide this service would expose the City to additional liability. Mr. Stock stated that Mr. Morley does offer charter service in his company and that there is also a provider in Shakopee that offers charter service. Commissioner Moline questioned how the contractor would insure that his drivers were not operating vehicles under the influence of a drug which would influence their driving ability. Mr. Morley stated that prior to hiring any of the employees in his company they are required to take a mandatory drug test. In terms of actually monitoring whether or not drivers are coming to work under the influence of a drug, it is up to the site manager to evaluate each employee as to whether or not they are capable of driving. He said it is difficult to determine if a driver has taken a drug such as "No Dose". He went on to state that Morley Bus Company has a regular drivers training meeting in which - drivers are told of their responsibility and the adverse impact that drugs have on their driving ability. 3 Commissioner Otto stated that he has used the Shakopee Dial-A- Ride to get to work in Chaska. He questioned whether or not this service would be available under the new contract. Mr. Stock stated that the City of Shakopee's Dial-A-Ride vehicles should not be leaving the City limits at this time. If they are, it is a mistake that is being made by the Dial-A-Ride office. Mr. Stock stated that some confusion has resulted as a result of the Chaska Dial-A-Ride offering their residents the opportunity to commute to Shakopee on their Dial-A-Ride vehicles. Mr. Stock stated that he will contact the Dial-A-Ride office to inform them that this service should be discontinued immediately. The City has a policy that the Shakopee Dial-A-Ride vehicles will not leave the City limits. Mr. Stock stated that if there is a demand for this service it should be evaluated and alternatives discussed. He felt that to initiate this type of program prior to the new contract for service would be ill advised. Mr. Morley stated that he has some ideas on offering intra City trips that may be cost effective for the City to consider in the future. Mr. Stock stated that once the new contractor is operating, it may be appropriate for us to investigate this issue further. Spiotta/Prudoehl moved to recommend to City Council approval of the Dial-A-Ride contract with Morley Bus Company Inc. Motion carried unanimously. Mr. Stock stated that on December 20, 1988 theShakopeeCity Council approved the new refuse contract which provided for the collection of recycables in conjunction with regular refuse. He noted that Waste Management has requested that the contract be amended to include the provision of a 4% inflationary increase halfway through the contract period. Mr. Stock stated that in the past refuse contracts this type of provision has been included. In the haste to complete the refuse contract's amendments in time to meet the Scott County Recycling ordinance requirements, staff inadvertently left out this provision. Prudoehl/Moline moved to recommend to City Council approval of Shakopee Refuse/Recycling Contact Amendment #1 providing for an inflationary increase of 4% halfway through the contract period. Motion carried unanimously. Mr. Stock then shared with the Committee the marketing efforts that are currently underway to inform Shakopee residents of the new refuse/recycling program. He noted that a utility bill was included with the February billing and that a door hanger would be distributed in the middle of February by the Shakopee Boy Scouts. He noted that this would be followed by a utility bill stuffer in the March bill. Finally, a complete packet of information would be left with the containers when they are - delivered during the first and second week in March. Mr.. Stock stated that Mr. Mike Burkapec and himself would be appearing 4 before the Shakopee Rotary in the second week of March to discuss the new program. Finally, Mr. Stock stated that he has contacted the Shakopee Schools to determine if a coloring contest could be held at the Kindergarten level. To his surprise, he found out that the school has recently adopted a policy that will not allow this type of contest. Commissioner Ziegler questioned whether or not people had to be home to receive the refuse cart and recycling container. Mr. Stock stated that Waste Management will be delivery the containers and placing them near the home owners door that is most frequently used. If people are not home, he doubted whether or not anyone would be interested in stealing the containers. Commissioner Prudoehl suggested that staff_ contact Minneapolis Star and Tribune to get some media exposure on our program. Mr. Stock stated that he would attempt to contact the Star and Tribune. He also noted that he would be meeting with the Shakopee Valley News to have a question and answer type column in the newspaper explaining the new refuse/recycling program. Mr. Stock stated that vouchers for extra garbage would be available at Shakopee City Hall and the License Place. The cost for the vouchers would be $1.10. A service charge of $.10 has been tacked onto each voucher. Commissioner Spiotta questioned why the City needed a $.10 surcharge. Mr. Stock stated that the License Place will not sell the vouchers unless they can make some money on the program. Mr. Stock also noted that the City will be incurring additional staff time costs to distribute the vouchers. Commissioner Drees questioned why Shakopee Public Utilities couldn't be utilized to distribute vouchers. Mr. Stock stated that he approached Shakopee Public Utilities and they were not interested in participating in the distribution of vouchers and the collection of the fees. Commissioner Spiotta questioned whether or not the City was going to have their annual dump day again this year. Mr. Stock responded in the affirmative. Mr. Stock stated that the City Council has endorsed the Shakopee Cub Scouts participation in a Spring clean-up activity. He suggested that the Committee discuss potential activities for the Cub Scouts to participate in. Mr. Stock stated that some of the ideas that have been presented include a river clean-up and a general garbage pick-up of portions of the community. Mr. Stock stated that he was not very supportive of a river clean-up given the fact that the majority of the Cub Scouts are under age 12. Mr. Stock suggested that the Committee members think of possible alternatives for the Spring clean-up activity and bring them back to the Energy and Transportation Committee for discussion at our next meeting. In the mean time, Mr. Stock stated that he would contact the Shakopee Cub Scouts to see if they have any special . activity in mind. Mr. Stock suggested that perhaps the Spring activity could be connected with the annual dump day. He noted that following the dump day, there is quite a bit of litter that has blown around the area near the dump site. Perhaps the Shakopee Cub Scouts could be utilized to clean up this area. 5 Mr. Stock reported that at the last meeting it was suggested that we conduct a survey of Shakopee residents to determine if they are aware of the Van Pool and Dial-A-Ride programs. Mr. Stock shared a preliminary survey that he had drafted. He then solicited suggestions from the Committee to improve the survey. Commissioner Spiotta suggested that a category be added to the question on how did you hear about program. She felt that the visibility of the vehicles around town may be a major factor for Shakopee's residents identifying with the program. Commissioner Drees stated that the major purpose of the survey was to determine whether or not Shakopee residents were aware of the Van Pool program. He suggested that additional questions be asked to determine whether or not residents are aware of the van pool program. Mr. Stock stated that we may have all the Minneapolis riders who can realistically utilize our program. He suggested that a question be added to the survey which would identify the survey respondents work site. Discussion then ensued on the possible reasons why Shakopee residents are not utilizing the Van Pool program. Mr. Stock then suggested that a question be added to the survey which would allow us to identify persons who would like further information on the program. Prudoehl/Drees moved to approve the Shakopee Area Transit Survey and requested staff to have the survey distributed to a majority of the Shakopee residents during the month of March. Motion carried unanimously. Mr. Stock then reviewed the 1988 Energy and Transportation Committee's Annual Report. He noted that the report was simply a summary of the activities and actions of the Committee in 1988. Spiotta/Otto moved to approve the 1988 Annual Report as drafted and directed staff to submit it to City Council for their approval. Motion carried unanimously. Mr. Stock then reviewed the City Council's Strategic Planning results. He noted that on February 13, 1989 the City Council met to prioritize projects for the up coming year. Discussion then ensued on the City Council's activities for the up coming year. Mr. Stock then reminded the Committee of the new member and reappointed member committee orientation meeting for Thursday, February 16, 1989. Prudoehl/Spiotta moved to adjourn the meeting at 9:10 P.M. Motion carried unanimously. Barry A. Stock Recording Secretary 6 /5 Minutes of the Community Development Commission City Council Chambers Shakopee, Mn February 15, 1989 Second Vice Chair Joos called the meeting to order at 5: 30 P.M. with the following members present; Jane DuBois, Mark Miller, Terry Joos, John Albinson and Al Furrie. Commissioner Koopman was absent. Also present was Barry Stock, Administrative Assistant, Councilmember Zak, Ex-Officio Member Bud Berens and Christen Converse, Ex. Director of the Chamber of Commerce. Mr. Joos called for nominations for the Chairperson position. DuBois/Albinson moved to nominate Terry Joos for the Chairperson position. There being no further nominations, Miller/DuBois moved white ballot for Terry Joos as Chairperson. Motion carried unanimously. Chairperson Joos then questioned if there were any nominations for Vice Chair. Miller/Albinson moved to nominate Commissioner DuBois for the vice Chair position. DuBois/Furrie moved to nominate Commissioner Miller for the Vice Chair person position. A hand vote was then taken for Commissioner DuBois with three Commissioners in favor. A hand vote was taken for Commissioner Miller with one Commissioner in favor. Based on the hand vote, Commissioner was selected as Vice Chair for the Community Development Commission. Chairperson Joos then asked if there were any nominations for the Second Vice Chair position. Furrie/DuBois moved to nominate Mark Miller. Miller/DuBois then moved to nominate Al Furrie. Commissioner Furrie requested that his name be withdrawn for the Second Vice Chair position. Albinson/DuBois then moved white ballot for Mark Miller as Second Vice Chair for the Community Development Commission. Motion carried unanimously. DuBois/Miller moved to approve the minutes of the January 11, 1989 meeting as kept. Motion carried unanimously. Mr. Stock stated that in accordance with City policy, an annual report describing the activities and actions of the Commission in the previous year is required to be submitted to the City Council. Mr. Stock then reviewed the 1988 Annual Report of the Community Development Commission. Mr. Stock also noted that there was a summary of the building activities in Shakopee in 1988 attached to the report. 1 Albinson/Miller moved to approve the 1988 Annual Report as drafted and directed staff to submit it to City Council for their approval. Motion carried unanimously. Mr. Stock stated that the Downtown Committee has also prepared an annual report summarizing their activities in 1988. Since the Downtown Committee is a subcommittee of the Community Development Commission, it would be appropriate for the Community Development Commission to approve the Downtown Committee's Annual Report and forward it to City Council for their approval. Commissioner Albinson stated that he believes the Downtown Committee has an important function to play in this community and he is supportive of their activities. Mr. Stock stated that in January, the City Council formally endorsed the continuance of the Downtown Committee as a subcommittee of the Community Development Commission. At that time, City Council also approved the Downtown Committee's One Year Work Plan. Commissioner Albinson questioned whether or not any of the tension surrounding the Downtown Committee has been resolved. Councilmember Zak stated that he felt that the Downtown Committee has weathered the storm and that they will continue to play a vital role in the economic development of the downtown area. He also stated that he felt that with the mini by-pass coming on line in the near future that it was important to have a Committee available to address issues that will arise as the mini by-pass proceeds. Commissioner DuBois questioned whether or not there was any change in the size of the Downtown Committee. Councilmember Zak stated that there were no changes made to the size of the Downtown Committee. In fact, at a meeting earlier today of the Downtown Committee they discussed adding more members to the Committee. Commissioner Miller questioned whether or not there would be a liaison from the Downtown Committee to the Community Development Commission. Mr. Stock stated that both Councilmember Zak and himself regularly attend the Downtown Committee meetings. He therefore stated that he did not think it was necessary for them to actually have a member of their Committee attend the CDC meeting. Mr. Stock noted that in the past a member of the CDC sat on their Committee as an Ex-Officio Member. Mr. Stock suggested that if the Downtown Committee makes a recommendation to the CDC on a particular issue it may be appropriate to request that a member of the Downtown Committee be present to present their idea and action requested. Commissioner Furrie questioned whether or not the CDC could designate Mr. Stock as the CDC liaison to the Downtown Committee. Mr. Stock stated that he felt . it was possible for him to be appointed as an Ex-Officio member of the CDC and serve as Liaison to the Downtown Committee. 2 I ' Furrie/DuBois moved to nominate and appoint Barry Stock as Ex- Officio member of the CDC and Liaison to the Downtown Committee. Motion carried unanimously. Furrie/Albinson then moved to approve the Downtown Committee's 1988 Annual Report as drafted and recommended that it be forwarded to City Council for their review and approval. Motion carried unanimously. Mr. Stock then reviewed the results of the City Council's 1989 strategic planning session. He noted that the Council met on February 13th to establish goals and objectives for the upcoming year. A priority ranking of the issues identified by City Council for action in 1988 were reviewed by Mr. Stock with the Commission. Mr. Stock stated that he was surprised to see how closely staff and City Council were on several of the issues in terms of their ranking. He also noted that he was quite surprised to see a new City Hall -as the third highest priority for City Council in 1989. Mr. Furrie was impressed to see Council's commitment to a new City Hall. Councilmember Zak stated that he believed that all of the Councilmembers feel a new City Hall is necessary. He also noted that the Comprehensive Plan has addressed the need for a new City Hall. Mr. Zak went on to state that the only problem right now is to identify a location that will be applicable to all the Councilmembers. Mr. Zak stated that at this time he is leaning towards a downtown location for a new facility. This is counter to what he originally thought when he was first elected as a Councilmember. Discussion then ensued on the ranking of the priorities and several of the Councilmembers votes in terms of priority. Councilmember Zak stated that several of the issues could be combined in which case a particular issue might receive an overall higher ranking. Commissioner DuBois stated that she was surprised to see the low ranking for park development. Commissioner Miller stated that park development could be tied into community image which was ranked as #9. Mr. Miller went onto state that as the community grows the communities image will be tied to the services that are provided in and by the City of Shakopee. Commissioner DuBois questioned whether or not the City Council felt the current park system was adequate. Councilmember Zak stated that he could not speak for the Council but it was his impression that they felt it was not one of their higher priorities at this time. Commissioner DuBois stated that parks were an amenity that prospective residents of Shakopee look for. when they consider locating to our community. Commissioner Furrie questioned whether or not parks could take care of 3 themselves with development as it occurs in the community via the park dedication process and fee schedule. Mr. Stock stated that last year the Community Development Commission attempted to have the park dedication fees increased to help fund more park development. However, at that time City Council decided to wait until the completion of the Comprehensive Plan before adjusting the park dedication fees. At the present time, not enough revenue is being generated from the park dedication fee ordinance to cover the cost of park development. Discussion then ensued on the Council's strategic planning rankings. Mr. Stock stated that in preparing the One Year Work Plan for the Community Development Commission it became apparent that several of the Committee members felt that the Committee should broaden their scope and spend more time investigating issues that have an impact on the community. Mr. Stock noted that he has spoken with several Commission members who have suggested that the CDC break into smaller subcommittee's that would focus on specific community needs. The subcommittee"s would meet on their own time to research each of the committee issues identified and prepare an action plan to resolve the problem identified. Subcommittee meetings would not be attended by staff. However, City staff would be available to provide technical assistance when requested. Commissioner Miller stated that he was the individual who 1 originally brought up this idea for discussion. He noted that he is very interested in park development and that he has found several other persons within the community who are also interested in park development. In fact, he has also spoken with i a member of the Shakopee Community Recreation Board who would be willing to serve on a park development subcommittee. � Commissioner Furrie stated that several years ago the CDC held a meeting with all the community organizations simply for the purposes of information sharing and dissemination. At that time he was surprised to see the number of committees working on issues within the community. He was also surprised that there was very little information sharing between the committees. The ' intent of the CDC at that time was to continue with those meetings. However, when the CDC began to work on the Star City Program they did not have time to continue the information sharing program. Discussion then continued on the focus of the subcommittee's and whether or not the concept had any merit. After extensive discussion, it was the consensus of the community that anyone who wished to establish a subcommittee should do so and report back to the Community Development Commission when they have devised a plan of action. Councilmember Zak stated that in 1989 he would like to see the . City of Shakopee more aggressively advertise. He suggested that perhaps it would be appropriate for the City to consider 4 1 advertising in the Minneapolis Star and Tribune. He also felt that the City should be actively going out and seeking businesses who may be interested in locating in our community. Mr. Stock I stated that this would be a good focus for a subcommittee of the CDC to spend some time on. You might call this subcommittee the image subcommittee or marketing committee whichever you prefer. It would be good for this Committee to spend some time identifying which market techniques are most cost effective for the City to pursue. Mr. Stock then shared with the Committee a short list of questions that he developed for CDC members to utilize in surveying both new and old businesses located in our community. The purpose of the survey is to identify the problems or positive aspects that new and old businesses have experienced in Shakopee. Mr. Stock then gave a brief development update on the Mebco Co. He stated that he recently received a tax increment and industrial revenue bond application from Mebco Company. This would seem to indicate that Mebco has selected Shakopee as the site for their new business venture. Mebco will initially employ 70 employees in a 60,000 sq. ft. facility on 5 acres on land in the Industrial Park. I Miller/DuBois moved to adjourn the meeting at 7: 05 P.M. Motion carried unanimously. Barry A. Stock Recording secretary I 5 14 PROCEEDINGS OF THE DOWNTOWN AD HOC COMMITTEE Regular Session City Council Chambers February 15, 1989 Chairman Laurent called the meeting to order at 7:45 A.M. with the following persons present: Gary Laurent, Melanie Kahleck, Ruben Ruehle, Terry Forbord, and Mary Keen. Also present were Barry Stock, Administrative Assistant and COuncilmembers Joe Zak and Jerry Wampach. Absent were Commissioners Bill Wermerskirchen, Jim Stillman and Harry Koehler. Chairman Laurent asked if there were any additions to the agenda. Commissioner Forbord requested that the following items be added under other business: 1. Resolution of appreciation to Jerry Wampach. 2 . Resolution of appreciation to John Schmitt 3 . Meeting date/times. 4. Vacation of City property in the downtown area. Kahleck/Forbord moved to approve the agenda of the February 15, 1989 meeting as amended. Motion carried unanimously. Chairman Laurent then read a resignation letter from Shiela Carlson. Prior to the election of officers for the Downtown Committee, Chairman Laurent stated that he felt it would be in the best interest of the Commission if he were not appointed to serve as Chairperson in 1989. Commissioner Forbord stated that contrary to the belief of many Shakopee residents, Mr. Laurent has attempted to resign from the Chairmanship position for the past four years. Commissioner Forbord felt that this year the Committee should attempt to honor Mr. Laurent's wishes. Commissioner Forbord then nominated Mary Keen for the Chairperson position. Chairman Laurent asked if there were any other nominations. There being no other nominations, Forbord/Kahleck moved to appoint Mary Keen as Chairperson for the Downtown Committee. Motion carried unanimously. -Chairperson Keen then asked if there were any nominations for the Vice Chair position. Commissioner Forbord nominated Ruben Ruehle for the Vice Chair position. Chairperson Keen then asked if there were any other nominations. There being no other nominations, Forbord/Laurent moved to nominate Ruben Ruehle as Vice Chairperson for the Downtown Ad Hoc Committee. Motion carried unanimously. 1 Chairperson Keen then asked if there were any nominations for the second Vice Chair position. Commissioner Kahleck moved to nominate Bill Wermerskirchen for the second Vice Chair position. Chairperson Keen then asked if there were any other nominations. There being no other nominations, Kahleck/Laurent moved to nominate Bill Wermerskirchen as second Vice Chair for the Downtown Ad Hoc Committee. Motion carried unanimously. Kahleck/Laurent moved to approve the minutes of the January 11, 1989 Downtown Ad Hoc Committee meeting. Motion carried with Commission Forbord abstaining. Mr. Stock then gave a status report on the Downtown Committee. He noted that on January 31, 1989 the Shakopee City Council approved the Downtown Committee's One Year Work Plan. At that time, the Council also discussed the status of the Downtown Committee as an advisory body. He noted that it was the consensus of the Council that the Downtown Committee should continue to meet on a monthly basis. It was also the consensus of the City Council that the Downtown Committee should attempt to operate as it was originally established. That is, a subcommittee of the Community Development Commission. Mr. Stock noted that the only change in the process was that now the Downtown Committee would be making it's recommendation to the Community Development Commission rather then the City Council. In closing, Mr. Stock stated that he doubted whether or not the Downtown Committee would be removed as a subcommittee of the Community Development Commission until such time that Phase II of the Downtown Redevelopment Project is complete. Mr. Stock then gave a status report on the Downtown Property Inventory. He noted that the foundation of the Downtown Committee's One Year Work Plan the rest was the establishment of the Downtown Property Inventory. He reviewed an example of the property inventory check list as it pertained to a particular parcel in the downtown area. He requested that the Committee review the. property inventory check list and make changes as necessary. Commissioner Laurent questioned what staff meant by exterior overall building condition as compared to the facade condition. Mr. Stock noted that the facade ranking simply relates to the front portion of the business which faces the street. The exterior overall building condition ranking related to the physical and structural condition of the buildings exterior. 'Mr. Stock noted that this type of ranking system is fairly subjective and maybe subject to dispute. He noted that he was attempting to identify target buildings that scored a 10 in each of the specific evaluation categories. These parcels would then be used as the basis for the ranking system. 2 l � Commissioner Forbord suggested that the property owners name be placed on the inventory check list and that the scale be identified on the check list. For example 10 being the best score and 1 being the lowest. Commissioner Forbord also suggested that the building condition/code compliance category should also look at the structural condition of the building and also attempt to tie it to the design criteria that was adopted by the City Council for rehabilitation projects downtown. Commissioner Kahleck questioned how the location score was determined. Mr. Stock stated that he felt that the Lewis Street, Holmes Street and First Avenue between Lewis and Holmes Streets would be the key development areas in the downtown area following the completion of the mini by-pass. Mr. Laurent stated that different business uses may have a different ranking depending on their location. Commissioner Forbord suggested that the building land use and access to parking should also be listed on the inventory check list for ranking purposes. Commissioner Forbord questioned how detail oriented the Downtown Committee wanted to be in preparing the inventory check list. Mr. Stock stated that he felt the inventory check list should remain relatively simple in the initial go round. He stated that he would contact several planning consultant firms to determine what type of criteria they use and the scoring method utilized when implementing this type of check list. Councilmember Zak suggested that the inventory check list be kept fairly simple in this first go round. He stated that it could always be refined and made more detailed in the future. It was the consensus of the Committee to allow staff to use their own discretion in completing the property inventory check list. Mr. Stock stated that in the last month the City has received several inquiries regarding the potential development of the railroad depot. Mr. Stock also noted that the City of Shakopee is currently in the process of completing a feasibility study on the extension of Second Avenue to the East between Atwood and Scott Streets. He noted that the railroad depot currently stands in the way of a straight Westerly extension of Second Avenue. On February 6, 1989 Mr. Stock stated that he met with officials from the Chicago\Northwest Railroad to determine if they were interested in selling the depot and subsequent property. At that time, they informed him that they own 50% of the depot and 100% of the land. The railroad's asking price for their property interest in the depot was $22, 000 and an additional $28, 000 for the land. Mr. Stock stated that he has contacted the presumed owner of the remaining 50% interest in the building. Upon discussing the 3 presumed ownership with the individual, it became apparent that the individual in question did not own a share of the depot. Mr. Stock stated that he will now have to get back in touch with the railroad in an attempt to determine the exact ownership of the property in question. Mr. Stock stated that he felt the asking price for the land and building was unreasonable. He suggested that perhaps the City could pursue an appraisal of the property in question. Additionally, Mr. Stock noted that it would cost approximately $60, 000 to move the structure (depending on final site location) and in excess of $10, 000 to demolish the structure. Commissioner Laurent stated that he felt the City of Shakopee should be very careful in offering a developer a site within the downtown area for the relocation of the depot. He stated that he believed many developers would be interested in the depot and it's rehabilitation if the City of Shakopee were to offer free land for the final building site. Commissioner Forbord questioned whether or not the persons interested in the building would pursue acquisition without the City's assistance. Mr. Stock responded in the negative. Mr. Stock also stated that since the City of Shakopee is currently completing a feasibility study of the property in this area in terms of extending Second Avenue, it may be appropriate for the Downtown Committee to wait until a recommendation has been made from the City Engineer regarding the proposed extension of Second Avenue. Forbord/Kahleck moved that pending the feasibility study recommendation on the extension of Second Avenue to the West by the City Engineer and upon analysis of the Downtown Committee that the Downtown Committee recommend to the Community Development Commission an appropriate course of action regarding the acquisition of the railroad depot and property. Motion carried unanimously. Mr. Stock then reviewed the 1988 Downtown Committee Annual Report. Commissioner Forbord questioned how this report relates to previous years reports of the Downtown Committee. Mr. Stock stated that in 1988 the Downtown Committee was fairly successful in having their recommendations approved by the City Council. Mr. Stock also noted that the activities of the Downtown Committee decreased in 1988 as a result of the completion of Phase I Part II of the Downtown Project. He stated that in 1989 the Committee's activities will also be diminished somewhat. Actual recommendations to the Community Development Commission and City Council will likely increase as we get closer to the construction of Phase II. 4 Id Kahleck/Laurent moved to approve the Downtown's Committee 1988 Annual Report as drafted and requested that it be submitted to the Community Development Commission for their approval. Motion carried unanimously. Mr. Stock then handed out a copy of the issues identified by the City Council at their 1989 Strategic Planning Session. Commissioner Forbord suggested that the Committee should attempt to broaden it's membership as a result of Shiela Carlson's recent resignation. The Committee then discussed potential candidates for the Downtown Committee. Mr. Stock stated that if the Downtown Committee has someone who is interested in serving on the Committee they should direct the individual to City Hall for a Commission application. Mr. Laurent stated that the actual size of the Downtown Committee could be increased to over 14 members if there were candidates available. Forbord/Laurent moved to direct staff to prepare a resolution of appreciation and thanks to Councilmember Wampach for his time that has been dedicated to the Downtown Committee and his ongoing Council support for the Committee's action plan. Motion carried unanimously. Forbord/Laurent moved to recommend that staff prepare a resolution of appreciation to Mr. John Schmitt commending him for his many years of service on the Planning Commission and his ongoing support for the Downtown Committee during his term of office. Motion carried unanimously. Commissioner Forbord questioned whether or not the Downtown Committee could change their meeting times to earlier then 7:45. Laurent/Ruehle moved to maintain the current meeting time of 7:45 a.m. Motion carried unanimously. Commissioner Forbord questioned whether or not the staff could prepare a annual calendar listing the dates for the Downtown Committee meetings. Mr. Stock stated that the established meeting date for the Downtown Committee is the third Wednesday of each month and that Committee members should schedule their work activities accordingly. Councilmember Zak stated that he was hopeful that the Carlson Companies would pursue some type of public/private proposal for the location of a hockey arena in the Shakopee Valley Mall. He did not think it would be appropriate for the City to request the Carlson Companies to pursue this type of activity but that he was hopeful and supportive of the concept should they propose it to the City. 5 Mr. Zak also stated that he is serving as Council liaison to the Community Development Commission and also to the Downtown Committee since it is a subcommittee of the Community Development Commission. He noted that in 1989 he would like to see the City of Shakopee pursue an aggressive advertising campaign to improve the image of the community. He hoped that the Downtown Committee and Community Development Commission would both be supportive of implementing a positive marketing campaign. Commissioner Forbord suggested that the vacation of City property in the downtown area be placed on the March 15, 1989 Downtown Committee Agenda for further discussion. Ruehle/Laurent moved to adjourn the meeting at 9:05 a.m. Motion carried unanimously. Barry A. Stock Recording Secretary 6 TENTATIVE AGENDA ADJ.REG. SESSION SHAKOPEE, MINNESOTA MARCH 21, 1989 Mayor Dolores Lebens presiding 1] Roll call at 7:00 P.M. 2] Recess for H.R.A. Meeting 3] Re-convene 4] Liaison Reports from Councilmembers 51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *7] Approval of Minutes of March 7, 1989 81 Communications: 9] 7:30 P.M. Public Hearing on proposed public improvements to 3rd Avenue between Spencer and Shumway and all North-South streets between 3rd and 4th Avenues within these project limits - Project 1989-5 - Res. No. 3021 tabled March 7, 1989 10] Boards and Commissions: Planning Commission: a] Preliminary Plat of Heritage Place 2nd Addition located South of Heritage Place 1st Addition and North of Vierling Drive b] Final Plat of Kubes 2nd Addition located in the NE corner of the intersection of CR-79 and CR-72 - Res. No. 3027 Energy and Transportation Committee: c] Yard Waste Collection Program d] Shakopee Showcase Community Development Commission: e] ualifying Tax Refund f] Downtown Plantings TENTATIVE AGENDA March 21, 1989 Page -t- il] Reports From Staff: a] House Parked at CR-16 and CR-83 Intersection *b] Appointments to Shakopee Youth Building Committee c] Murphy's Landing d] Meadows Oversizing Map Updating Costs - m'iO oo h67o f] Hiring Personnel: 11 Light Equipment Operator 2] Engineering Technician 31 Police Patrolman *g] Purchase of Lateral File for Building Department 866 -0"� —*h] Purchase of Computer Equipment *i] Change in 1989 Budget Expenditure - Fire Fighter Helmets *j ] Purchase of Automatic Nozzles for Fire Department *k] Purchase of Salvage Vacuum for Fire Department *1] Purchase of Portable Pump for Fire Department *m] Purchase of Hose for Fire Department *n] Purchase of Digital Tester for Public Works Department *o] Utility Tractor Specifications P] Approve Bills in Amount of $234,516.90 *q] Travel/Subsistence Reimbursement *r] Employee Contributions to Group Insurance s] Taco John's Retaining Wall 12] Resolutions and Ordinances: a] Res. No. 3030, Setting A Public Hearing on Adopting A Modification to the Redevelopment Plan for The Minnesota River Valley Redevelopment Project No. 1, Establishing TIF District No. 7, and Adopting A Tax Increment Financing Plan Therefor - See HRA Item #5 *b] Res. No. 3024, Amending the 1989 Budget 13] Other Business: f J,-Lw b] �s �� ] 14] Recess for an Executive Session to discuss police officer labor contract - (15 minutes) 15] Re-convene 16] Take appropriate action as a result of the executive session 17] Adjourn Dennis R. Kraft Acting City Administrator TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Special Session March 21, 1989 Chairman Gary Scott presiding 1. Roll Call at 7:00 P.M. 2. Approve Special Meeting Call. 3 . Approve the Minutes of March 7, 1989 Meeting 4. Presentation of Mebco T.I.F. Plan 5. Mebco - Resolution #89-1 - Requesting the City Council to approve an amendment to the Redevelopment Plan and T.I.F. Plan relating thereto. 6. Other Business a. b. 7. Adjourn Dennis R. Kraft Executive Director SHAKOPEE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA SHAKOPEE, MN Chairman Scott called the meeting to order at 7:02 p.m. with Comm. Vierling, Clay, Zak, and Wampach present. Also present were Dennis Kraft, Acting City Administrator; Douglas Wise, City Planner; David Hutton, City Engineer; and Judith S. Cox, City Clerk. Vierling/Zak moved to approve the minutes of February 7, 1989. Motion carried unanimously. Vierling/Zak moved to transfer MEBCO - Resolution #89-1 - Setting a public hearing for the issuance of I.D.R. Bonds to the City Council agenda. Motion carried unanimously. Zak/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 7: 04 p.m. Dennis Kraft Executive Director Carol Schultz Recording Secretary . 5 MEMO TO: Housing and Redevelopment Authority FROM: Dennis R. Kraft, Executive Director RE: MEBCO Tax Increment Financing (TIF) Application DATE: March 16, 1989 INTRODUCTION & BACKGROUND: Attached please find a copy of the Tax Increment Financing Plan for TIF District #7 (The MEBCO Project) . A representative from the City's financial consultant, Springsted, Inc. , will be at the meeting to discuss this plan in detail and answer questions as requested. The attached Resolution No. 89-1 requests the City Council to approve the modifications to the - redevelopment plan for Minnesota River valley Housing and Redevelopment Project No. 1, requests the establishment of a new tax increment financing district within the project area to be designated as TIF District #7 and requests the adoption of a tax increment financing plan relating thereto. The Resolution also asks the City Planning Commission to review and comment on whether or not the proposed modifications is consistent with the City's comprehensive development plan. The attached Resolution No. 3030 will then be considered by the City Council later on in the evening. Resolution No. 3030 sets a public hearing for May 2, 1989 on the adoption of a modification to the redevelopment plan for the project, on the establishment of TIF District #7, and the adoption of a tax increment financing plan therefore. ALTERNATIVES• 1) HRA adopt Resolution No. 89-1 requesting the City Council to take certain actions. 2) City Council adopt Resolution No. 3030 which calls for a public hearing on May 2, 1989. 3) Take no action on this item at this time. RECOMMENDATION: It is recommended that the HRA adopt the resolution requesting the Council to approve the modification to the redevelopment plan, to establish a new TIF District #7 and to adopt a tax increment financing plan related thereto. It is further recommended that the City Council adopt Resolution No. 3030, which calls for a public hearing on Tuesday, May 2, 1989 on the adoption of a modification to the redevelopment plan, on the establishment of TIF District #7, and on the adoption of a tax increment financing plan therefore. HRA ACTION REQUESTED: Offer Resolution 89-1, A Resolution Relating to Minnesota River valley Redevelopment Project #1; requesting the City Council to approve a modification to the redevelopment plan; and requesting the City Council to establish tax increment financing district No. 7; and to approve a tax increment financing plan therefore and move its adoption. CITY COUNCIL ACTION REOUESTED: Offer Resolution No. 3030, Relating to Minnesota River Valley Redevelopment Project No. 1; calling for a public hearing on the adoption of the modification to the redevelopment plan for the project; the establishment of tax increment financing district #7 in the project area; and the adoption of a tax increment financing plan therefore; and move its adoption. DRR/tiv i 1 RESOLUTION NO. 89-1 RESOLUTION RELATING TO MINNESOTA RIVER VALLEY REDEVELOPMENT PROJECT NO. 1; REQUESTING THE CITY COUNCIL TO APPROVE A MODIFICATION TO THE REDEVELOPMENT PLAN; AND REQUESTING THE CITY COUNCIL TO ESTABLISH TAX INCREMENT FINANCING DISTRICT NO. 7, AND TO APPROVE A TAX INCREMENT FINANCING PLAN THEREFOR BE IT RESOLVED By the Housing and Redevelopment Authority of the City of Shakopee, Minnesota, that the City Council is requested: (a) to approve the attached modification to the Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1; and (b) to establish a new tax increment financing district in the Project Area to be designated as "Tax Increment Financing District No. 7", and to adopt the attached Tax Increment Financing Plan relating thereto. BE IT FURTHER RESOLVED that the attached modification to the Redevelopment Plan described above is referred to the City Planning Commission for review and comment as to whether the proposed modification is consistent with the City's Comprehensive Plan. Adopted this 21st day of March, 1989. Chairman ATTEST: Approved as to form this 21st day of March, 1989. Executive Director City Attorney 2 RESOLUTION NO. 3030 RELATING TO MINNESOTA RIVER VALLEY REDEVELOPMENT PROJECT NO. 1; CALLING FOR A PUBLIC HEARING ON THE ADOPTION OF A MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE PROJECT, THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 7 IN THE PROJECT AREA, AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR WHEREAS, the Housing and Redevelopment Authority (the Authority) of the City of Shakopee (the City) , by resolution adopted March 21st, 1989, has presented to the City Council, and requested it to approve, a modification to the City's redevelopment plan for its Minnesota River Valley Redevelopment Project No. 1 (the Project) , and to establish a new tax increment financing district within the Project area to be designated as "Tax Increment Financing District No. 7" and to adopt a Tax Increment Financing Plan for such District (the Financing Plan) ; and _ WHEREAS, the City now proposes to establish its Tax Increment Financing District No. 7 (the Financing District) in the Project Area, and to adopt a tax increment financing plan therefor (the Financing Plan) , pursuant to and in accordance with Minnesota Statutes, Sections 469 .174 to 469 .179, inclusive, as amended. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows: 1. The City shall hold a public hearing on the adoption of a modification to the Redevelopment Plan for the Project, the establishment of the Financing District, and the adoption of the Financing Plan, at its regular meeting to be held at 7:30 P.M. on Tuesday, May 2nd, 1989. 2 . The City Clerk is authorized and directed to cause notice of such public hearing, substantially in the form of the attached Exhibit A, to be published in a newspaper of general circulation in the City at least once, not less than ten (10) days or more than thirty (30) days in advance of such hearing, and to send copies of the notice of public hearing and the Financing Plan to the School Board of Independent School District No. 720 and to the Board of Commissioners - of Scott County. 3. The Finance Director is authorized and directed to meet with representatives of the School District and Scott County to discuss the financial impact of the establishment of the Financing District and the adoption of the Financing Plan. 4 . The City Clerk is also directed to place a copy of the proposed modification to the Redevelopment Plan and the Financing Plan on file in the City offices and to make such copy available for inspection by the public prior to the public hearing. Adopted in adj . reg. session of the City Council in Shakopee, Minnesota this 21st day of March. 1989. Mayor ATTEST: City Clerk Approved as to form this day of 1989. City Attorney 2 EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF SHAKOPEE SCOTT COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Shakopee, Minnesota, at its regular meeting to be held at 7:30 P.M. on Tuesday, May 2nd, 1989, at the City Hall, 129 East First Avenue, Shakopee, Minnesota, will hold a public hearing relating to the modification of the City' s Redevelopment Plan for its Minnesota River Valley Redevelopment Project No. 1, the establishment of Tax Increment Financing District No. 7 to be located within Redevelopment Project No. 1 of the City, and the adoption of a tax increment financing plan therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469 .027 to 469 .029, and 469.174 to 469 .179, inclusive, as amended. A copy of the proposed modification to the Redevelopment Plan and the Tax Increment Financing Plan proposed to be adopted will be on file and available for public inspection at the office of the City Clerk at the City Hall prior to the public hearing. The property to be included in Tax Increment Financing District No. 7 is located in, but does not comprise all of, the Project area of Redevelopment Project No. 1. All interested persons may appear at the hearing and present their views orally or in writing. Dated: March 21st, 1989. BY ORDER OF THE CITY COUNCIL Judith Cox City Clerk Shakopee, Minnesota SECTION VIII TAX INCREMENT FINANCING PLAN FOR 3 TAX INCREMENT DISTRICT NO. 7 (MEBCO INDUSTRIES, INC.) Subsection 8.1. Statement of Objectives. See Section I, Subsection 1.4 of the Modified Housing and Redevelopment Plan. Subsection 8.2. Modified Housing and Redevelopment Plan, See Section I, Subsection 1.2 through 1.4 of the Modified Housing and Redevelopment Plan. Tax Increment District No. 7 is an approximately five acre site located Subsection 8.3. Parcels to be Included in Tax Increment District No. 7. A map showing the boundaries of Tax Increment District No. 7 is attached to this Financing Plan as Exhibit VIII- A, and the parcels constituting said District are legally described in the attached Exhibit VIII-B. Subsection 8.4. Parcels in Acquisition. The Authority may acquire and reconvey any or all of the parcels of property located within Tax Increment District No. 7 and in particular the Authority intends to acquire the real property described in Exhibit VIII-B. Subsection 8.5. Requirement for Agreements. Pursuant to Minnesota Statutes, Section 469.176, Subdivision 5, no more than 25 percent by acreage of the property to be acquired by the Authority in the District shall be owned by the Authority as a result of acquisition with the proceeds of bonds issued pursuant to Section 469.178 without the Authority having, prior to acquisition of in excess of 25 percent of the acreage, concluded an agreement for the redevelopment of the property acquired and which provides recourse for the Authority should the redevelopment not be completed. As of the date of adoption of Tax Increment Financing Plan No. 7, the Authority has not entered into any Development Agreements. Prior to the expenditure of Tax Increment funds, the Authority expects to enter into a development agreement with Mebco Industries, Inc. for the development of land in Tax Increment District No. 7. Subsection 8.6. Assessment Agreements. Pursuant to Minnesota Statutes, Section 469.177, Subdivision 8, the Authority may, upon entering into a redevelopment _ agreement pursuant to Minnesota Statutes, Section 469.176, Subdivision 5, enter into an agreement in recordable form with the redeveloper of property within Tax Increment District No. 8- 1 7 which establishes a minimum market value of the land and completed improvements for the duration of the Tax Increment District. The Assessment Agreement shall be presented to the City Assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land upon which the improvements are to be constructed and so long as the minimum market value contained in the Assessment Agreement appears in the judgment of the Assessor, to be a reasonable estimate, the Assessor may certify the minimum market value agreement. The Authority does not anticipate entering into an Assessment Agreement. Subsection 8.7. Specific Development Expected to Occur Within Tax Increment District No. 7: Need for Tax Increment Financing It is expected that the property within Tax Increment District N- 91 be developed with an approximately 60,200 square foot hair comb distribution facility. 1 development, in the opinion of the Authority, could not reasonably be 'ely through private investment within the reasonably foreseeable future, increment financing to assist the proposed development is necessary. _ parcel on which the facility is to be located is greater than that of similar land _.affable in other local jurisdictions. This finding is based upon a comparison of similar land made by the Authority. Subsection 8.8. Estimated Public Costs. The estimated principal amount of Public Costs to be financed from Tax Increments from Tax Increment District No. 7 is $202,000. The Public Costs are generally described as follows: Land Write Down $156,619 Authority Administration (10%) 18,308 Capitalized Interest (5-1-89 to 2-1-91) 24,043 Allowance For Discount Bidding 3.030 Total $202,000 The Public Costs set forth above are estimates and the amounts allocated to pay any item may be reallocated among any of the other items set forth above. 8-2 Subsection 8.9. Estimated Amount of Bonded Indebtedness. Pursuant to Section 469.175, Subdivision 1 of the Tax Increment Financing Act, general obligation tax increment bonds in an amount not exceeding $202,000 are to be issued to amortize the eligible costs identified in Subsection 8.8. The debt service cash flows are shown in Exhibit VIII-C. Subsection 8.10. Sources of Revenue. The revenues to be used to pay the Public Costs in the Modified Housing and Redevelopment Plan and Tax Increment District No. 7 are tax increments. A schedule of projected tax increment revenue is shown in Exhibit VIII-D. Subsection 8.11. Original Tax Capacity Value Pursuant to Minnesota Statutes, Chapter 275.08, the Original Tax Capacity Value of all taxable property in Tax Increment District No. 7 as most recently certified by the Commissioner of Revenue of the State of Minnesota, being the certification made in 1988 with respect to the tax capacity value of such property as of January 2, 1988, for taxes payable in 1989, is estimated to be $2,744. The County Auditor will add to the Original Assessed Value for the preceding year multiplied by the average percentage increase in the assessed value of all property included in the District during the five years prior to certification. The estimated market value of the property within Tax Increment District No. 7 has been constant at $52,267 since 1983. During this time, there has been no change in the property tax classification of property. Therefore, the average percent increase in assessed value during the five years prior to certification of Tax Increment District No. 7 is zero. Subsection 8.12. Estimated Captured Tax Capacity Value and Computation of Tax Increment. Each year the County Auditor will measure the amount of increase or decrease in the total tax capacity value of taxable property in Tax Increment District No. 7 to calculate the Tax Increments payable to the City. In any year in which there is an increase in total tax capacity value in Tax Increment District No. 7 above the Original Tax Capacity Value, Tax Increments will be payable to the City. In any year in which the total tax capacity value in Tax Increment District No. 7 declines below the Original Tax Capacity Value, no tax capacity value will be captured from Tax Increment District No. 7 and no Tax Increments will be payable therefrom. - 8 -3 The County Auditor shall certify in each year after the date the Original Tax Capacity Values were certified, the amount the Original Tax Capacity Values have increased or decreased as a result of: 1. changes in tax exempt status of property; 2. reductions or enlargements of the geographic boundaries of Tax Increment District No. 7; and 3. changes due to stipulations, adjustments, negotiated or court-ordered abatements. Upon completion of the development expected to occur in Tax Increment District No. 7, the City estimates the tax capacity value of taxable property in Tax Increment Financing District No. 7 will be approximately $64,966, based on an estimated market value upon completion of $1,245,000. The Captured Tax Capacity Value upon completion of development is expected to be approximately $61,966. The Tax Increments will be captured for up to 8 years from the date of the receipt or ten years from approval of the Tax Increment Financing Plan, whichever is less. The City determines that 100.00% of the available increase in tax capacity value of Tax Increment District No. 7 shall be used in accordance with this Tax Increment Financing Plan No. 7. However, the City retains to option, at any time during the life of the District, to retain some portion less than 100%of the annual tax increment, and pass on the remaining portion to other taxing jurisdictions in accordance with the Tax Increment Act. Subsection 8.13. Fiscal Disparities Contribution. Pursuant to Minnesota Statutes, Section 469.177(3)(b), the City elects that the fiscal disparities contribution associated with the private development which occurs within Tax Increment District No. 7 will be borne by Tax Increment District No. 7. Subsection 8.14. Original Gross Tax Capacity Rate. Pursuant to Minnesota Statutes, Chapter 275.08, at the time of certification of the original tax capacity for Tax Increment District _ No. 7, the County Auditor will certify the Original Gross Tax Capacity Rate that applies to Tax Increment District No. 7. The Original Gross Tax Capacity Rate is the sum of all the gross tax 8 - 4 capacity rates that apply to the properties in Tax Increment Financing District No. 7 for taxes payable in 1989, which is the year in which the initial certification of the Original Tax Capacity Value was requested. Pursuant to Minnesota Statutes, Section 469.177, Subdivision 3(b)(2), 'the County Auditor shall exclude the retained captured tax capacity of the authority from the taxable value of the local taxing district in determining local taxing district gross tax capacity rates. The gross tax capacity rates so determined are to be extended against the retained captured tax capacity of the Authority as well as the taxable value of the local taxing districts. The tax generated by the extension of the lesser of (A) the local taxing district gross tax capacity rates or (8) the original gross tax capacity rate to the retained captured tax capacity of the Authority is the tax increment of the Authority." Therefore, the maximum tax capacity rate to be applied to Tax Increment District No. 7 for its duration, as estimated by the Scott County Auditor for 1988/89, is 125.366%. Taxing Jurisdiction 1988/89 Tax Capacity Rate City of Shakopee 15.008% Scott County 36.093 Independent School District 720 69.953 Special Districts 4.312 Total Tax Capacity Rate 125.366% Subsection 8.15. Duration of Tax Increment District No. 7. The Tax Increment Financing Act allows economic development districts to remain in existence eight years from the date of the receipt, or ten years from approval of the tax increment financing plan, whichever is less. Therefore, Tax Increment Financing District No. 7 may remain in effect until eight years from the receipt of the first tax increments, or until such earlier date as all Public Costs have been paid in accordance with this Tax Increment Plan No. 7. Subsection 8.16. Estimated Impact on Other Taxing Jurisdictions. Pursuant to Section 469.175, Subdivision (6) of the Tax Increment Act, Exhibit VIII-E shows the estimated impact of Tax Increment Financing District No. 7 on taxing jurisdictions other than the City. There will be no adverse impact on the other taxing jurisdictions during the terms of Tax Increment District No. 7 since the development would not have occurred without the creation of Tax Increment District No. 7 and the provision of public assistance. A positive impact on 8-5 other taxing jurisdictions will occur when Tax Increment District No. 7 is decertified and the development in Tax Increment District No. 7 becomes part of the tax base of all affected taxing jurisdictions. Subsection 8.17. Modification to Tax Increment District No 7 and/or Tax Increment Financing Plan. As of — no modifications to Tax Increment District No. 7 or the Tax Increment Financing Plan therefore were made, said date being the date of original adoption thereof. 8- 6 Exhibit VIII-A District f7 ,�hE0.!•T�� _ L 3 ns;j-gay O itt l��` vf� � �•n`5 � g t #f� 4 `i v I fti Kut• y'e' ,'' ?i E - S * f i MuZi ` MptFL it MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Shakopee Showcase DATE: March 16, 1989 INTRODUCTION• Staff would like to request that at least two Council members volunteer to staff the City Council booth at the Shakopee Showcase on Monday, April 17, 1989. BACKGROUND: The Shakopee Showcase has annually been held on the third Monday in April for the past 15 years. The Showcase has traditionally been held at the Shakopee Senior High. The Showcase in 1988 attracted over 5, 000 Shakopee residents. For the past two years the City of Shakopee has also sponsored an Open House. The purpose of the Open House was to provide Shakopee residents with the opportunity to ask questions that they may have of the various boards and commission members in our community. The Open House has been held at Canterbury Downs on the second Sunday in April. Due to the space shortage at the Senior High and the similarity of the two events, the City of Shakopee in cooperation with Shakopee Community Services have decided to combine the two events this year at Canterbury Downs. This year's Shakopee Showcase will be held on Monday, April 17, 1989 between 6:30 P.M. - 8:30 P.M. The City of Shakopee and each of the City's Boards and Commissions will each have a booth at the Shakopee Showcase. I would like to request that at least two members of City Council volunteer to be available to staff the City of Shakopee booth. ALTERNATIVES• 1. Select several representatives to staff the City Council booth at the Shakopee Showcase. 2. Do not participate in the Shakopee Showcase. RECOMMENDATION• Staff recommends alternative #1. ACTION REOUESTED: No official motion is necessary. Simply decide who would - like to be available to staff the City of Shakopee booth and inform staff accordingly. DeMEM16e- MEMO O TO: Dennis R. Kraft, Acting City Administrator FROM: Barry A. Stock, Administrative Assistant RE: 1989 Qualifying Tax Increase Refund DATE: March 16, 1989 INTRODUCTION• Last week, the 1989 Real Estate Property Tax Statements were distributed to residents in Shakopee by Scott County. As you know, the majority of Shakopee residents experienced a significant increase in their property taxes payable in 1989. The Community Development Commission (CDC) would like to propose a plan which would assist Shakopee residents in receiving the State Qualifying Tax Increase Refund. BACKGROUND' This year the State of Minnesota does provide a refund to all owners of homestead property whose payable 1989 (net property tax) increased more then 10% over 1988. The amount of the rebate is equal to 75% of the tax increase over the 10% qualification level up to a maximum refund of $250. On the front and back page of Scott County residents property tax statement, information is provided on where you can pick up the refund forms for the special property tax refund. Regardless of the fact that the special property tax refund is noted on the front and back side of the property tax statement, the CDC is concerned that many of Shakopee residents will not pursue submitting a claim for the refund. The CDC is especially concerned about senior citizens. The CDC would like to suggest that the City Council support the utilization of City staff time (Intern) to assist Shakopee residents in preparing the appropriate documentation for their qualifying tax refund. The CDC would also like to propose that the following marketing plan be implemented to inform residents of the Qualifying Tax Refund and the City's technical assistance program: 1. Newspaper article. 2. Two small newspaper display ads. 3 . Letter to the Editor from the CDC. 4. Cable television announcement and program. If the City Council feels that this idea has some merit I would like to recommend that the appropriate City officials proceed accordingly and begin informing Shakopee residents about this service. ALTERNATIVES• 1. Move to direct the appropriate City officials begin a program to assist Shakopee residents in preparing the appropriate documentation for the qualifying tax refund. 2. Do not develop a program to assist Shakopee residents in applying for the Qualifying Property Tax Refund. 3. Limit the City's assistance program to Senior Citizens. 4. Do nothing. RECOMMENDATION• Staff recommends alternative #1. ACTION REODESTED: Move to direct the appropriate City officials begin a program to assist Shakopee residents in preparing the appropriate documentation for the qualifying tax refund. /o f MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Downtown Plantings DATE: March 16, 1989 INTRODUCTION• There are currently 51 planters in the Downtown area that are in need of annual plantings. On March 15, 1989 the Community Development Commission (CDC) met to discuss alternatives which would insure that flowers are planted in the planters this Spring. The Downtown Committee was scheduled to discuss this issue on March 15, 1989, but due to inclement weather, the meeting was cancelled. BACKGROUND: Last year the plantings in Phase I Part I of the Downtown Redevelopment Project were included in the original contract. In 1989 Phase I Part II of the Downtown Redevelopment Project includes funding for plantings to be provided by the contractor. The contracted amount for the annual plantings in Phase I Part II is approximately $1,611.00. Since Phase I Part I will not be planted by the City's contractor, the CDC would like to propose that the City contract with an individual, florist or greenhouse to provide the annuals and the actual planting of the annuals in Phase I Part I. Shown in attachment #1 is a listing of the plant options that staff has received cost quotations for. Note that each of the options specify a different variety of annuals per planter. Based on the conversations received from persons knowledgable in this area, staff recommended that option 2 be pursued. Option 2 is neither the highest or lowest price based on the quotations received at this time. Cost quotations received include the provision of the annuals and staff necessary to prepare the soil, remove dead plant materials from the previous year, cultivating the soil, planting the annuals and an initial watering. Staff also received a separate cost quotation on an hourly basis for maintenance of the annuals (watering, weeding) as well as the Second Avenue parking lot landscaped area. Cost estimates for the entire Phase I area range between $2500 and $4000 depending on the number of plants per planter. Another option discussed by the Community Development Commission involved soliciting assistance from volunteer organizations in the community. Staff was opposed to this alternative due to the staff time that would be necessary to coordinate the volunteer organizations as well as the time spent to insure that the plantings were planted appropriately. Additionally, volunteer organizations may not have the expertise to plant the plantings in such a manner that they will survive. Staff believes that in the long run, cost savings will be incurred if we contract with an individual who has experience with the planting of annuals. The Community Development Commission concurred with staff on this issue. Since the plantings for Phase I Part II are already under contract, the CDC is recommending that we receive cost estimates for the annuals and planting services for Phase I Part I only. The planting of the annuals in Phase I Part I of the Downtown Redevelopment Area was not budgeted for in the 1989 budget. The Committee is therefore recommending that the funding budgeted for the planting of the annuals in Phase I Part I be allocated from various accounts of the Street Department budget in an amount not to exceed $1,600 for the annual plantings in the entire Phase I Downtown Redevelopment Area. The $1,600 allocation transfer is partially made up of funds that were originally dedicated for snow plowing. Due to another mild winter, we are expecting to have some surplus funds budgeted in that area. The CDC is recommending to City Council that the appropriate City officials be directed to enter into a contract agreement with an individual, florist or greenhouse to provide planting services in the entire Phase I Part I Downtown Redevelopment Area at a cost not to exceed $1,600. Based on the initial quotations received. Staff believes that this will provide adequate funding to insure that the planters are planted in a timely manner this Spring. Ongoing maintenance of the planters in Phase I Part I during the summer months will be handled by the Street Department. As an alternative, the City could extend the service agreement with the firm selected to provide additional services in the future such as watering and weeding if it is too much of a burden on our Street Department. Funding for these additional services could also be provided out of the Street Department budget on a per hour basis. ALTERNATIVES• 1. Recommend that the status quo be maintained for Phase I Part II of the Downtown Redevelopment Area planters (plantings to be provided by the contractor this year) and direct staff to receive cost quotations from individuals florists and/or greenhouses to provide plantings for Phase I Part I of the Downtown Redevelopment Area and authorize the appropriate City officials to enter into an agreement with an individual, florist and/or greenhouse at a cost not to exceed $1,600. i 2. Move that the appropriate City officials be directed todoa change order to the Downtown Redevelopment Project deleting ual plantings from Phase I Part II of the Downtown Redevelopment Project. Additionally, recommend that the appropriate City officials be directed to enter into an agreement with a individual, florist or greenhouse to provide the planting of annuals in the planters in the entire Phase I Downtown Redevelopment Area at a cost not to exceed $3100.00. 3. Direct staff to attempt to solicit contributions from community organizations to provide funding for the annuals in the Downtown planters (adopt a planter program) . Also request staff to identify organizations and solicit assistance from these organizations to complete the actual plantings. 4. Utilize the Street Department crew to provide for the planting of the annuals in the Downtown Redevelopment Project Area. 5. Move that the appropriate City officials be direct to do a change order to the Downtown Redevelopment Project which would require our current contractor to provide plantings in Phase I Part I of the Downtown Redevelopment Area and pay for this expenditure out of the Professional Services budget of the Street Department. (Cost for Phase I Part I based on original bid - $1674.00) RECOMMENDATION• Staff recommends alternative #1. ACTION REODESTED• Move that the appropriate City officials be directed to maintain the status quo for Phase I Part II of the Downtown Redevelopment Area planters (plantings to be provided by the contractor this year) and direct staff to receive cost quotations from individuals, florists and/or greenhouses to provide plantings for Phase I Part I of the Downtown Redevelopment Area and authorize the appropriate City officials to enter into an agreement with an individual, florist and/or greenhouse at a cost not to exceed $1,600. Attachment #1 DOWNTOWN PLANTER OPTIONS Number of Plants Per Planter Option #1 8 Hostas 11 Annuals Option #2 1 Spike 10 Geraniums 6 Vinca Vines 3 Petunias Packs Option #3 1 1/2 Flats Petunias 1 Spike 6 Vince Vines r Yal MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Douglas K. Wise, City Planner RE: House Parked Near the Intersection of County Roads 16 and 83. DATE: March 17, 1989 INTRODUCTION• Mr. William Otting parked a house on his property located at the intersection of County Roads 16 and 83. After being informed of the house, the City staff filed a complaint against Mr. Otting. Some City Council members have requested a status report on this situation. BACKGROUND: Several weeks ago, Mr. William Otting parked a house on his property at the intersection of County Roads 16 and 83. Mr. Otting is in the house moving business and the house is on a trailer connected to a truck cab. Because this is not the first time Mr. Otting has parked a house on his property, the staff proceeded with filing a formal complaint with the court. The complaint has been served on Mr. Otting and the City is currently waiting for a court date to be set. Because of the house's close proximity to County Road 83, the City informed the County Highway Department of the situation. The County has determined that the house is not on the right-of- way; is not creating a safety hazard by obstructing vision; and therefore the County cannot take any action. Usually the serving of a complaint by the Sheriff prompts the party to remove the violation. In this case, Mr. Otting has decided not to respond by moving the house. Staff has discussed with Mr. Coller, the City Attorney, what further legal action can be taken against Mr. Otting. Mr. Coller has indicated that the City could have the court issue a summons. However, this would allow Mr. Otting 20 days to respond to the charges. Mr. Collar will be available at the City Council meeting to discuss the possible alternatives for further legal action on this case. CONSENT MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Judith S. Cox, City Clerk RE: Appointments to Shakopee Y6uth Building Committee DATE: March 16, 1989 INTRODUCTION• Attached are applications from individuals who are interested in serving on the Shakopee Youth Building Committee. BACKGROUND: On February 7, 1989, Council adopted a resolution accepting the Shakopee Community Youth Building from the Shakopee Lions and established a committee to oversee its operation. The Committee is to be comprised of five members to be appointed by the City Council consisting of representatives from local scouting programs. The attached applications are from individuals who are involved in the local scouting programs. They were also on the, now defunct, building committee for the scout building. Ruth Bayless advised me that she thought that Gwen Solseth and LaVern Johnson, as well as herself, would be willing to serve two year terms. The resolution provides for staggered terms. Staff recommends that the terms be set for one and two years and that an even number be appointed to each, as best as possible. She also advised me the they have met with Mr. Muenchow and that everyone is in agreement that all the coordination of scheduling the use of the building will be done through the Committee. Staff recommends that the terms end on January 31st as do all other appointments to Boards and Commissions. ALTERNATIVES• 1) Appoint three people to two year terms and two to one year terms 2) Appoint two people to two year terms and three to one year terms 3) Nominate and make appointments at same meeting. They are anxious to get working, but can not do so until they have been formally appointed. 4) Nominate candidates at one meeting and make appointments at next meeting. 5) Recruit additional candidates for nomination. Appointments to Shakopee Youth Building Committee March 16, 1989 Page -2- RECOMMENDATION• Staff recommends alternatives 1 and 3 ; appoint three people to a two year term and two to a one year term and make the nomination and appointment at the same meeting. RECOMMENDED ACTION: 1) Move to waive the procedural policy and appoint Ruth Bayless, Gwen Solseth and Lavern Johnson to the Shakopee Youth Building Committee for a two year term ending January 31, 1991; and appoint Ed Giesen and Dick Marks to the Shakopee Youth Building Committee for a one year term ending January 31,•1990. BLDGCOMM.APP APPLICATION FOR SHAKOPEE YOUTH BUILDING COMMITTEE City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for the Shakopee Youth Building Committee. What are the qualifications for serving on this Commission? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your your community. Name: /24"Ch 1 LJQr/�.55' Address: <2/9 W 6'M 1'glE �ha�O�PP Phone: (H) 441S- </9S// (B) //SSS-lsf/SO l lei //ao��l. How Long Have You Been A Resident Of Shakopee? 9!/� Occupation: •C/*k 1//S�ee�ai " �rr�ai`L«cf Does Your Work Require You To Travel (cneck one) _A Great Deal _Periodically _Very Little X'Not At All Do You Have Any Special Interests or Training Which You Feel Would Be An Asset To The Shakopee Youth Building Coaunj�ttee? (Use separate sheet if necessary) CG"� < La .� <si</rir/o/' SNL mer ccJ s�vr<! �u �c L"Oii9in 7(c Please State Briefly Why You Are Interested In Serving On this Committee: xtl-e -/ - TOCCr�J f,7p,G.�Sc' < '��.s faei� T�rC /�Yl�ui 7� She Y7ji-r Cdnfli t of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, whit could be construed as a conflict of interest? Yes No if Yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No If Yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1.fir, r Ills �br/es /�/�le:�/ -:227 � Gl��,4/e = ,Ie y'lyvT7 . 2. /Z-, C-/em , d. C PrfA/r/fPIA z3a E. S/�tiA�e Sh�G� ys�ys 3'.Nl,-. /iiioc �nsF� G�/� SAch ooP, 6yi2 I hereby certify that the facts within the foregoing application are tr^ and correct to the best of my knowledge. Si ature s 27RETURN APPLICATION TO: ' City Clerk Date City of Shakopee 129 East First Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED• APPLICATION FOR SHAKOPEE YOUTH BUILDING COMMITTEE City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for the Shakopee Youth Building Committee. What are the qualifications for serving on this Commission? You must be a resident of Shakopee, except where this , residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. Name•y M I—, \ ' Address: C�N\a \�_ N� \�,\' S=�T Phone: (H) \A . - �+11'� 1 r How Long Have You Been A Resident Of Shakopee? s Occupation: Does Your Work Require You To Travel (check one) / _A Great Deal _Periodically _Very Little Not At All Do You Have Any Special Interests or Training Which You Feel Would Be An Asset To The Shakopee Youth Building Committee? (Use separate sheet if necessary) s Q SS Please State Briefly Why You Are Interested In Serving On this Committee: Ir c�`r. �. \ A Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, whit could be construed as a conflict of interest? Yes No� If Yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which co d be construed as a conflict of interest? Yes No If Yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1b'�r:J 2. P 3'. ^q— I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. - Signature --\\ RETURN APPLICATION TO: aDa ew City Clerk Date City of Shakopee 129 East First Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED• APPLICATION FOR SHAKOPEE YOUTH BUILDING COMMITTEE City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for the Shakopee Youth Building Committee. What are the qualifications for serving on this Commission? You must be a resident of Shakopee, except where this , residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. Name: LoyC.rr -Ohnaoh Address: 31l 'Sn rsee. '�rg'� �51%aKoper— Phone: (H) 4 {S — 4S VS (B) 936 — VZV / How Long Have You Been A Resident Of Shakopee. 3 Occupation: Does Your Work Require You To Travel (check one) _A Great Deal _Periodically Very Little _Not At All Do You Have Any Special Interests or Training Which You Feel Would Be An Asset To The Shakopee Youth BuildinCgC,out e Use separate sheet if necessary) ode...• sdb- Please State Briefly Why You Are Interested In Serving On this Committee: ^ ,a 46 „lLw O� A.OFiwu+�-�•� 7"Rt 6iLwi.-L.A' O/ Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? Yes No--2( _ If Yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No---Y— If Yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1. al�andQd $1a y _� 1114 "f� C* titi y4.S plyp 2 . LU ScX# 1118 9:. a'�. W i 3 9. 446 !9Y) � 3. C—%.P" 69a,— a14 «o..nu..Tnn.D; moss. 44S 391b I hereby certify that the facts within the foregoing application are true-and correct to the best of my knowledge. Signature RETURN APPLICATION O: City Clerk Date City of Shakopee - 129 East First Avenue Shakopee, MN 55379 'iii-S"M;QED 445-3650 DATE RECEIVED• FLS tl . APPLICATION FOR SHAKOPEE YOUTH BUILDING COMMITTEE City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for the Shakopee Youth Building Committee. What are the qualifications for serving on this Commission? You must be a resident of Shakopee, except where this , residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. Name• ,i (nj,1,) m-,k Address: i�oai e r r1 55179 Phone: (H) nnC_Snig (B) 445-1;lm How Long Have You Been A Resident Of Shakopee? F ayewra Occupation: - -- --i tg Does Your Work Require You To Travel (check one) _A Great Deal _Periodically _�L_Very Little _Not At All Do You Have Any Special Interests or Training Which You Feel Would Be An Asset To The Shakopee Youth Building Committee? (Use separate sheet if necessary) Woodworker and crafts; member of several organizations in business affiliation; Webelos Leader, Pack 218, Shakopee; pre,joli.q board menber on Jaycees Society of Real Estate Appraisers and currently secretary for MnCOAL. Please State Briefly Why You Are Interested In Serving On this committee: It is w diesire to safeguard the interests of the scouting youth in Shakopee, and pro«ote the use of the building to help other youth in the community find a place to meet without being forced to pay unreasonable fees. By=ina on this committee I will be able to establish a plan and procedure which will insure these goals for future young people and the organizations which provide them leadership and training as the grow and mature to adulthood. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? Yes No_g_ If Yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes Nom_ If Yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1. Ed Dressen, 126 First Avenue E. , Shakopge, Mn. 445-5167 2. Gerry Slomauist, 1144 Merritt Court, Shakopee, Mn. 445-8148 3 LeRoy Houser, 2021 Marschall Road S. , Shakopee, nn. 445-9797 I hereby certify that the facts within the foregoing application ( rue and corr c to best of my knowledge. Signature . RETURN APPLICATION TO: February 28, 1989 City Clerk Date City of Shakopee 129 East First Avenue y.' tLj Shakopee, MN 55379 445-3650 DATE RECEIVED: (=Lkr2 C!Ty CF; SH.AStec= APPLICATION FOR SHAKOPEE YOUTH BUILDING COMMITTEE City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for the Shakopee Youth Building Committee. What are the qualifications for serving on this Commission? You must be a resident of Shakopee, except where this , residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. Name: E'�WA2d J GIE s n/ Address: 116S "�5 5ilumtaV Phone: (H) �-75 - 4o /v a (B) How Long Have You Been A Resident of Shakopee? Occupation: SOF-7WAk4 r.J3/ti1EE2 Does Your Work Require You To Travel (check one) _A Great Deal _Periodically Very Little _Not At All Do You Have Any Special Interests or Training Which You Feel Would Be An Asset To The Shakppp a Youth Building Committee? (Use separate sheet if( necessary) nJ. � I5-� �"'^�`"` LU.d "L`—rA /k�t�w._ra ) `v i`d�-5 ` -, w-� em..nn,�-o..a1, a..A Please State Briefly Why You Are Interested In Serving On this come}t ee: a w jk c two �wP � t 7 u�Pr �l i P~� w Conilict2 of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal g,�aiJn, whether ,y1t be direct or indirect. .c.xt, + "u �`� ' ,zy ��-•'�k �""°"{k �0'•, /�'••-c .Lso.1. ncee.,a G a CM . tC cQz <.-a r�: �2e-.:.L....., ...,P z%ic .✓-�o-f.. J�'+-..wP°�-'^t In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? YesNo V If Yes, please provide details on a separate sheet of paper.--`� In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No--Z If Yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1. ��v""- n �W/ / 077 3o79' 2. - W rcwe- 7 „® //8'i �z �"`- /5/S - 3&'8'l 3'• �� -11tJ 853 T �W- do67 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. CQ.oQu,o D 4 /&� Signature RETURN APPLICATION TO: City Clerk Date City of Shakopee 129 East First Avenue Shakopee, MN 55379 f 445-3650 DATE RECEIVED: /�i 0 6% c MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Judith S. Cox, City Clerk RE: Murphy's Landing DATE: March 16, 1989 INTRODUCTION• Attached is a revised draft of the agreement between Minnesota Valley Restoration Project and the City for the operation of Murphy's Landing. Also attached is a resolution committing a $50, 000 payment to MVRP. BACKGROUND: On February 21st, Council received a draft of an agreement for the operation of Murphy's Landing from the City Attorney. He asked Council to submit written comments in order that he may incorporate them into a final draft. The attached draft incorporates comments submitted by Mr. Scott and Mrs. Vierling. Mr. Clay, Mr. Zak and Mr. Wampach indicated that they had no additions. Please note that a paragraph in the first draft agreement regarding the City providing financial support to MVRP has been deleted. Mr. Coller recommended that this be addressed in a separate resolution, see attached memo from Mr. Coller dated February 21, 1989. Because the agreement has not yet been signed, the attached resolution authorizes delivery of only one-half of the funds committed at this time and the other one-half after it has been signed by appropriate parties. This is acceptable to Mrs. Henderson and will satisfy MVRP's immediate needs. RECOMMENDATION: 1) Make any desired changes to the agreement and resolution. 2) Authorize the proper City Officials to execute an agreement with Minnesota Valley Restoration Project for the operation of Murphy's Landing. 3) Offer Resolution No. 3031, A Resolution Authorizing the Payment to Minnesota Valley Restoration Project, Inc. as Hereinafter Provided, and move its adoption. AGREEMENT FOR THE OPERATION AND MANAGEMENT OF MURPHY'S LANDING WHEREAS, the City of Shakopee, a corporate body politic organized under the laws of the State of Minnesota and herein referred to as The City, owns and controls certain property located with the City of Shakopee and which is commonly known and referred to as "Murphy's Landing"; and WHEREAS, the City of Shakopee desires to enter into an agreement for the operation and management of Murphy's Landing as herein provided for a five (5) year period beginning January 1, 1989; and WHEREAS, the Minnesota Vally Restoration Project, Inc. hereinafter referred to as MVRP, is a corporation organized under the laws of the State of Minnesota with its office in Shakopee, Minnesota, and which has been managing Murphy's Landing for several years including the past year; and WHEREAS, the Scott County Historical Society, a branch of the Minnesota State Historical Society and herein after referred to as SCHS has operated in the County of Scott for many years and has operated Murphy's Landing site for a period of a few years; and WHEREAS, MVRP desires to continue the operation and management of Murphy's Landing for the coming five years; and WHEREAS, both parties hereto desire to enter into this Agreement setting forth terms and conditions of the operation and management of Murphy's Landing by MVRP as herein provided and later amended by mutual written consent of the parties hereto. NOW, THEREFORE, IT IS AGREED by and between The City and MVRP as follows; That as and from January 1, 1989 the City hereby contracts and engages MVRP to manage and operate Murphy's Landing as follows: 1. That during the period covered by this agreement MVRP shall make no major changes in the operation of Murphy's Landing except as herein provided nor commit the enterprise to significant capital or other contractual obligations without first receiving the written authorization of The City. 2 . The Board of MVRP will, as soon as possible, assume policy making decisions and endeavor to generate grants and donations to MVRP and will delegate the management to a staff that MVRP will assemble and engage as prudent judgment requires. l ( C� 3. The Board will immediately institute a search for and retain the services of a qualified museum professional who also has valid experience relating to the business aspects of an operation such as Murphy's Landing. 4. The MVRP will complete a full and detailed inventory of the improvements and structures now on the Murphy's Landing site and will also complete a detailed inventory of and location of all artifacts and personal property and include, for each item, the description, date of acquisition (when available) , the purchase cost or appraised value, if donated, and such inventory will distinguish between property and equipment used in the operation of Murphy's Landing and property that would fall within the category of historical treasures and artifacts. See page two of Richard O. Ellsworth, of the George M. Hansen Company, P.A. , managerial letter of January 12, 1989 addressed to the City Council, attached hereto as Exhibit A. 5. MVRP shall report to the City Administrator on at least a monthly basis relative to the on-going operation of Murphy's Landing including a monthly operating statement. 6. MVRP shall obtain liability insurance as well as comprehensive insurance on the structures, contents and artifacts at Murphy's Landing, naming both The City and MVRP as insureds under the terms of such policies. The policies shall be in the amounts and forms as mutually agreed upon between The City and MVRP and will require a minimum of a ten-day written notice of cancellation or termination of the policies, and MVRP and The City shall be furnished with current copies of all insurance policies and any subsequent changes therein. 7 . The City shall be notified of all meetings of the Board of Directors of MVRP and both parties agree that a member of the City Council will be an active voting member of the MVRP Board of Directors. 8. The MVRP shall invite and request SCHS to name two members of its Board to the Board of the MVRP and such membership shall continue during the life of this Agreement and membership shall be replaced as and when required. 9. The City and MVRP will arrange for an annual independent audit to be financed at the expense of MVRP. 10. The City will cooperate with MVRP in endeavoring to ensure the sound operation of Murphy's Landing. 11. The SCHS, while not a party hereto, does hereby sign this agreement as an indication of its approval and its willingness to cooperate with the parties hereto without affecting its own operations. 12 . Both parties hereto agree to enter into and execute any further documents and agreements necessary or convenient to effectuate the terms and conditions of this Agreement. -2- 13 . This Agreement shall be governed by the laws of the State of Minnesota. This Agreement executed as of this day of , 1989 by The City and MVRP. THE CITY OF SHAKOPEE MINNESOTA VALLEY RESTORATION (The City) PROJECT, INC. (MVRP) By By Mayor President By By Acting City Administrator Secretary-Treasurer By City Clerk State of Minnesota) ) ss County of Scott ) The foregoing was acknowledged before me this day of , 1989 by Dolores M. Lebens, Dennis R. Kraft and Judith S. Cox, the Mayor, Acting City Administrator and City Clerk respectively, of the City of Shakopee, a municipal corporation under the Laws of the State of Minnesota, on behalf of the City of Shakopee. State of Minnesota) ) ss County of Scott ) The foregoing was acknowledged before me this day of , 1989 by and the President and Secretary-Treasurer of the Minnesota Valley Restoration Project, Inc. (MVRP) , a corporation under the Laws of the State of Minnesota, on behalf of MVRP. -3- j / C,- The Scott County Historical Society (SCHS) acknowledges receipt of the above Agreement and by its signature indicates its approval of the agreement and its stated purposes this day of 1989. SCOTT COUNTY HISTORICAL SOCIETY (SCHS) By President By Secretary STATE OF MINNESOTA) ) ss COUNTY OF SCOTT ) The foregoing was acknowledged before me this day of 1989, by and the President and Secretary respectively, of the Scott County Historical Society (SCHS) , a corporation under the Laws of the State of Minnesota, on behalf of SCHS. -4- EXHIBIT A GEORGE M. HANSEN COMPANY. P.A. G M H C o A P J,nonol Corpu,au n-fC1111ed Publir Al.—.,, January 12, 1989 City Council Shakopee, Minnesota Dear Council Members: We have recently completed our audit of the financial statements (cash basis) of Minnesota Valley Restoration Project, Inc. (Murphy's Landing) for the year ended February 29, 1988 and the six months ended August 31 , 1988 and have issued our report thereon dated January 11 , 1989. During the course of our audit, we noted certain conditions related to the accounting organization and procedures and other matters which we are bringing to your attention in this letter. Lccountinz OrEaniz,tion and Procedurps At present, all transactions are manually recorded, classified and summarized into a reporting format. The procedures used are adequate to record and control cash receipts and disbursements, but are deficient in the following areas when considered from a management point of view: 1. Except for the recording of receipts and disbursements and reconciliation of the bank account, all accounting routines are performed by the Director. The result is that either the time available to the Director for management and promotional activities is reduced or she is required to work additional hours, resulting in a reduction in the Director's effectiveness. 2. The present system is inadequate as a management tool in the planning, operation and control of the organization. Although revenue is generally recorded and reported by function, expenses are recorded by object only with no provision for a functional breakdown. As a result, management does not have the information necessary to measure the financial performance of the various programs or functions and to budget future operations. We believe it is essential to relieve the Director of the accounting routines she is presently performing in the interest of increased management effectiveness and internal control. Because of the diversity of the Corporation's activities, it is essential that revenue and expenses be recorded under, or allocated to, the proper function. 1433 UTICA AVENUE SOUTH. SUITE 175 MINNEAPOLIS, MINNESOTA 55416 613/566-1566 City Council Shakopee, Minnesota January 12, 1989 Page 2 To accomplish these objectives, we recommend that: 1. A person with the proper training and experience be hired to perform/manage the accounting function. Since the position is not full-time, at least during parts of the year, perhaps it could be combined with the "business manager" or "operations manager" position which we understand has been identified as a need. 2. A properly designed accounting system be established providing routines and forms for reporting transactions and a chart of accounts for recording them. Computerization is an option that should be explored as this would facilitate the processing and reporting of information in the required detail as well as in a timely manner. However, we would recommend that this step follow the hiring of the person to be responsible for accounting. This would allow him/her to participate in the computer selection process and provide him/her with an incentive to make it work. AccouutiRecordsd Financial Reporting The accounting records and financial reports should be converted from the cash basis to the accrual basis of accounting. Under this basis, revenue isrecognized when it is earned rather than when received and expenses are recognized when they are incurred rather than when paid. The effect of the change on operations would probably be minimal because of the nature of the operations, but the effect on financial position would be significant since property and equipment would be included in the financial statements as well as loan obligations and other liabilities. Including property and equipment in the financial statements would necessarily require establishing detail records of these items. This should be done in any case for management and internal control purposes. The records should include, for each item, the description, location, date of acquisition, purchase cost or appraised value if donated. The records should distinguish between property and equipment used in operations and historical treasures. This is important because Statements of Financial Accounting Standards (SPAS) Nos. 93 and 99 require that, for fiscal years beginning on or after January 1 , 1990, non-profit organizations depreciate long-lived tangible assets. Historical treasures, defined in SFAS 93 below, are exempt from this requirement. "---- (an) historical treasure shall be denied to have that characteristic only if verifiable evidence exists demonstrating that (a) the asset individually has cultural, aesthetic, or historical value that is worth preserving perpetually and (b) the bolder has the technological and financial ability to protect and preserve essentially undiminished the service potential of the asset and is doing that." City Council Shakopee, Minnesota January 12, 1989 Page 3 Unr la ed B += 'll = In ome As a non-profit organization, Murphy's Landing is exempt from income taxes on net income from its exempt-function activities. However, non-profit organizations may be subject to income tax on income from unrelated business income (HBI). OBI is defined in the tax regulations, and, in the case of Murphy's Landing might include net income from the gift shop and general store as well as from commissions on restaurant and boat operations, photo-shoot income, etc. Our audit procedures did not include researching this matter sufficiently to enable us to advise you as to the extent of the OBI tax liability, but we feel it is a matter that should be investigated to determine what the liability may be and what steps the Corporation should take. We would be pleased to discuss the above matters with you and offer any assistance you may require. At this time, we would like to acknowledge the courtesy and cooperation extended to us during the course of our audit. Very truly yours, GEORGE M. HANSEN COMPANY, P.A. Richard 0. Ellsworth ROE:iac RESOLUTION NO. 3031 A RESOLUTION AUTHORIZING THE PAYMENT TO MINNESOTA VALLEY RESTORATION PROJECT, INC. AS HEREINAFTER PROVIDED WHEREAS, The City of Shakopee has agreed to engage the Minnesota Valley Restoration Project, Inc. to manage and operate Murphy's Landing in Shakopee for and in behalf of the City for a period of five years but the formal agree- ment has not as yet been finalized; and WHEREAS, With the fast approach of nice weather, the Minnesota Valley Restoration Project, Inc. , hereinafter referred to as MVRF, has certain immediate financial obligations fiat must be paid; and WHEREAS, The City will commit $50,000 towards the operation expenses for the calendar year of 1989. THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL That it hereby commits $50,000 for payment to MVRP for the reasons above stated; and BE IT FURTHER RESOLVED That said financial support shall be paid as follows: One-half thereof upon the passage and approval hereof; and One-half after the execution of the said formal operation agreement. BE IT FURTHER RESOLVED That all things necessary and proper to carry out this resolution are hereby authorized done. Passed in session of the City Council Of the City of Shakopee this day of March, 1989. Mayor of the City of Shakopee ATTEST: City Clerk - Prepared and approved as to form this 16th day of March, 1989 i _Cit, Attorney JULIUS A. COLLL•R. II +Dues �.co u3n ATIOEIPEY AT LAW � 39-i94p Sia e�3.i SHAKOPEE.MINNESOTA 33379 February 21, 1989 V T0: Shakopee City Council FROM: Sulcus A. Culler, LI, City Attorney INRE: Grant to Murphy's Landing Inquiry has been made as to the legality of a $50,000 grant to Murphy's Landing and, if legal, how it should be handled. Murphy's Landing is owned by the City of Shakopee and any reasonable grant for its benefit is within the powers of the City Council. The purpose for the grant is to enable MVRP to operate the site for the City and its visitors. The grant could be treated as a payment towards such services and can be made directly to MVRP which is the party operating the site and is a legal non-profit corporation. This particular payment need not be funnelled through any other group. The Council, if desiring to make a grant, should pass a resolution determining the amount, how it is to be paid and stating that the amount is reasonable. i //Q, MEMO TO: Dennis Kraft, Acting City Administrator FROM: Dave Hutton, City Engineer SUBJECT: Reimbursement for Meadows Subdivision oversizing DATE: March 14, 1989 INTRODUCTION: Attached is a request from the developer for reimbursement for street and watermain oversizing costs associated with the Meadows Subdivision for Council consideration. BACKGROUND: On June 1, 1988 the City of Shakopee executed an agreement with the owner of the Meadows Subdivision, Gold Nugget Development, Inc. , covering the amount of oversizing costs that would be reimbursed by the City. The agreement stated that the City would pay the difference between the construction of a 50 foot wide collector street, Vierling Drive, versus the standard 36 foot wide local street and also any watermain oversizing costs. The total amount agreed upon was $28,103. 15, which consisted of $7,943.43 for the street oversizing costs and $20, 159.72 for the watermain oversizing costs. The developer is now requesting additional reimbursement due to increased watermain oversizing costs and he did attend a Shakopee Public Commission meeting to discuss the additional watermain reimbursement. The Commission and the developer agreed to a final watermain oversizing credit in the amount of $24,031.00 which is an increase of $3,871.28 over the original oversizing calculations. The total amount now being requested by Gold Nugget Developers is $31,974.43 which consists of the $24,031.00 for watermain oversizing costs and $7,943.43 for Vierling Drive oversizing. The street oversizing costs did not increase from the original agreement. Since the reimbursement agreement was executed between the City of Shakopee and the developer, the developer is requesting full payment from the City. The City would then request payment from the Utilities Commission for the watermain oversizing costs. The Commission has indicted that they would reimburse the City of Shakopee for the $24,031.00 associated with the watermain oversizing. ALTERNATIVES: 1. Reimburse the developer the total amount requested, $31,974.43, and request that SPUC reimburse the City for $24,031.00. The developer would then only have to deal with one governmental body. 2. Reimburse the developer only the street oversizing portion of $7,943.43 and inform the developer that he should obtain the watermain oversizing cost directly from SPUC. The City would not be living up to its original agreement. 3. Do not reimburse the developer any amount. The City would not be living up to its original agreement. 4. Reimburse the developer the $28,103.15 contained in the agreement, and inform the developer that he should obtain the increased watermain oversizing costs of $3,871.28 directly from SPUC. The City would be complying with the agreement, but the developer would have to obtain payment from both SPUC and the City. RECOMMENDATION: Staff recommends Alternative No. 1 to reimburse the developer the full amount of $31,974.43. Staff would then request that SPUC reimburse the City for $24,031.00, resulting in a net expenditure from the City for $7,943.43. The Finance Director has indicated since this item was not budgeted the money would have to come out of the Capital Improvement Fund or the Contingency Fund, whichever Council chooses. REQUESTED ACTION: Move that the appropriate City staff reimburse Gold Nugget Development, Inc. associated with the street and watermain oversizing those costs in the total amount of $31,974.43 to come out of the Fund and direct staff to submit an invoice to the Shakopee Public Utilities Commission in the amount of $24,031.00 for the watermain oversizing costs. DH/pmp * PIONEER Civil Engineers • Land Planners •Land Surveyors • Landscape Architects engineering March 1, 1989 Mr, Dave Hutton, P.E. City Engineer 129 East First Avenue Shakopee, Minnesota 55379 IT: Meadows; Trunk Credits P.E. Job # 88007 Dear Dave: We have discussed the watermain trunk costs for the above reference project with Shakopee Public Utilities Commission and have arrived at a mutually agreeable trunk oversizing credit in the amount of $24,031.00. The total trunk credit then due to gold Nugget Developers would be $24,031.00 for watermain and $7,943.43 for Veriling Avenue for a total credit due of $31,974.43. On behalf of Gold Nugget Development, we request that the credit be considered on the March 7, 1989 city council meeting for issuance of the trunk credit check. If you have any questions or need additional information, please call. Sincerely, PIO4i0el EER ENGINEERING, P.A. GCooper, V.E. JGC:blh cc: Wayne Fleck; Gold Nugget Development Lou VanHout; Shakopee Public Utilities Commission 2422 Enterprise Drive Mendota Heights, Minnesota 56120 • (612) 681-1914 I fid' To: Dave Hutton, City Engineer From: Lou Van Hout, Utilities Manager Re: Meadows Addition, Watermain Oversizing Date: 3/15/89 On March 6, 1989 the Utilities Commission approved by motion the payment of the watermain oversizing for the Meadows Addition in the amount of 9 24,031 .00. A resolution will be now drafted up for the record, but you can be assured that the fact of the matter is now determined. This amount was based on the March 1, 1989 letter from Pioneer Engineering representing the developer, Gold Nugget Development. The amount calculated to be oversizing costs was based on the methodology described in my memo to you dated 2/10/89, but with the actual quantities used in the project, and with the addition of an allowance for certain overhead and administrative costs which are allowed under our standard oversizing policies. In the absence of other information, the overhead and administration costs were estimated at the 25 % factor typically used on city projects. As we discussed before, since the City of Shakopee has an agreement to pay the developer certain costs on the project, the City of Shakopee will pay the developer, and the Utilities Commission will reimburse the City of Shakopee in the amount of 824,031 .00 for the watermain oversizing. If the above is not satisfactory please advise, otherwise we will plan on paying that amount to the City of Shakopee upon receipt of a bill. ly Memo To: Dennis R. Kraft, Acting City Administrator From: Gregg Voxland, Finance Director Re: Hiring of Personnel Date: March 16, 1989 Introduction The 1989 budget contains funding for three positions that are currently unfilled. Background The 1989 Budget contains appropriations for a new Police Officer, a new Engineering Technician, and a Light Equipment Operator (also in 1988 Budget) . These three positions are currently unfilled and the Police Officer and Engineering Technician are funded as of 5/1/89. The delayed start was done as part of the 1989 Budget process. Attached are memos from Chief Tom Brownell and Dave Hutton, City Engineer, regarding authorization to start the hiring process for their respective employees. Council should act on each memo separately. The Light Equipment Operator (LEO) position was authorized for 1988. Applications closed July 1, 1988, but a final selection has not yet been forwarded to Council. Due to delays in the hiring process, flaws in the screening process, dissemination of confidential data and the adoption of a new Affirmative Action Plan (11/88) , I strongly recommend that this process be terminated. If Council desires to fill the LEO position, Council should authorize a new hiring process be initiated from the beginning. Alternatives A-1) Terminate old LEO hiring process. A-2) Complete old LEO hiring process. B-1) Start new LEO hiring process. B-2) Leave LEO position vacant for 1989. Recommendation Alternative A-1. If Council selects A-1 Council should also select B-1 or B-2 to reach a decision on the LEO position for 1989. Action Reauested 1.) Move to terminate the LEO hiring process that was started in 1988. 2.) Council should make a motion to start a new LEO hiring process or to leave the position vacant for 1989. 3. ) See attached memos for actions on the authorization to the start the hiring process of a Police Officer and an Engineering Technician. GV:mmr MEMO TO: Dennis Kraft, Acting City Administrator FROM: David Hutton, City Engineer SUBJECT: Engineering Technician DATE: March 15, 1989 INTRODUCTION: Staff is requesting permission to advertise for an Engineering Technician II. BACKGROUND: The 1989 City budget includes increasing the Engineering Department staff by the addition of an Engineering Technician II. The amount budgeted is $26,800.00, which includes salary plus benefits. The budget further states the current MIS Coordinator/Engineering Technician (1/2 time for each) would go to full-time MIS which would be under the direction of the Finance Director. The proposed new technician would increase the current Engineering staff of 2 1/2 full-time technicians to 3 full-time technicians. The 1989 pay plan indicates that the starting salary for an Engineering Tech. II is $19,285.00. According to the current City job descriptions, based on the Stanton Survey, the minimum qualifications of an Engineering Tech. II are a 2-year technical or vocational school degree in civil engineering, with 2 years or less experience. For the record, an Engineering Tech I is defined as having a high school education. Justification: Staff would like to offer the following justification for a new technician. The City of Shakopee has experienced a tremendous increase in the total dollars spent on capital improvement projects over the last several years, with no increase in staff. Attachment 1 is a copy of a chart from the Engineering Department's Annual Report showing the total dollars spent on capital improvements from (1983-1988) . The approximate dollars spent on capital improvement projects per year is as follows: 1983 - $ 250,000 1984 - $1,300,000 1985 - $1,400,000 1986 - $2,100,000 1987 - $2,200,000 1988 - $3,500,000 I t� v Due to this increase in projects, staff has had to resort to having one inspector cover multiple projects It is not unusual for one inspector to shuttle back and forth between 2 or 3 projects. Because of this, contractors are left unattended for certain periods of time which means that the construction may or may not follow the City specifications exactly. Staff must rely on the contractor's "good faith" to continue to follow all specifications to the letter in the absence of an inspector. The City may very well be getting an inferior product in some cases. Another alternative for handling the workloads is to utilize consultants for various functions that can not be handled by staff. In 1988, the City of Shakopee spent over $240,000 in engineering consultants fees for various projects, not including the minibypass or Shakopee Bypass. Attachment 2 summarizes the consultant fees spent for each project. Although the majority of consultants expenses are recovered by the special assessments on a project, as are staff expenses, utilizing more staff and fewer consultants would reduce the assessments to property owners. Staff has estimated that with an additional technician, the City could have saved approximately $29,000 in consultants fees. Again, refer to Attachment 2, for a listing of those projects. Another way to look at it is that hiring a new technician will give the City about 2000 man-hours. For the same expense, the City would only receive about 500 man-hours from a consultant. Staff would like to further point out that the majority of the Engineering Department expenses are paid for by income from funded projects. During the last 3 years, over 858 of all departmental expenses have been recovered by departmental income, as illustrated on Attachment 3, which is an excerpt from the 1988 Engineering Department Annual Report. Using the budgeted amount for the new technician of $26,000 (salary plus expenses) , the net impact on the City would only be $3,900.00, assuming that 858 would be recovered based on the past 3 years. A common argument against increasing staff is the fact that there are peak periods during the summer months where additional staff are needed and rather than hire additional staff for the whole year, consultants can be utilized for the peak periods. Staff believes that during minor peaks, this is a valid argument, but the City of Shakopee is in a steady growth period, as previously illustrated by the consistent increases in the Capital Improvement Projects over the last several years. with the proposed traffic improvements for Shakopee this trend is expected to continue to rise and remain at a high level as Shakopee starts to develop. Since the Engineering Department is responsible for ensuring that improvements associated with private development are constructed according to specifications, as well as public projects, the workloads on staff are not expected to decrease. Attachment 4 is a listing of anticipated 1989 projects. The City of Shakopee should be planning for the recent increased development now by increasing staff. As far as justifying an additional technician during non- construction months, the current MIS technician's duties for engineering include map updating, traffic counts, assisting in the design and drafting of new projects, assisting in the preparation of feasibility reports and engineering studies, preparing assessment rolls, addressing, responding to flood plain requests, reviewing building permits and assisting in the administration of the storm sewer utility. The proposed new technician would assume many of those duties during the winter months. The MIS technician and Finance Director have indicated that there are enough MIS duties to justify a full-time MIS technician, rather than 1/2 time. The current arrangement provides for assistance to the Engineering Department during winter months, but does not help the department at all during the peak construction period, when it is needed, due to the MIS technician's limited inspection capability. There are also numerous other departmental projects that are not getting completed due to inadequate staff levels, such as revising the Standard Specifications, improving the inspection standards and documentation, developing a sidewalk inventory and inspection program to implement a sidewalk replacement program, developing a pavement management system and expediting feasibility reports which now take longer than necessary to complete due to staff workloads. The Engineering Department would also like to increase the amount of in-house design done. An example is the 3rd Avenue Reconstruction Project. Staff is designing this project in- house. It is estimated that a consultant would charge the City $100,000 to complete these plans (102 of the project costs) . An additional technician would greatly aid the department in completing this project as well as future projects. Council may indicate that by not increasing staff, the City's tax levy may go down. Staff contends that this will not happen. For one thing, the increased staff has already been included in the budget and is therefore already part of the 1989 levy. In addition with a total annual City budget of over $4,000,000, the proposed technician's expense is only 0.62 of the total budget. Keeping in mind that because of department income, the net expense to the City for the proposed technician is only $3,900.00, the net impact on the overall budget and tax levy is minuscule. In summary, staff feels that there is more than enough justification for an additional technician. The new position will have minimal impact on the overall City expenses, it will I -(-- reduce overall consultants expenses, provide more benefit to the Engineering Departments workloads, benefit the City by improving our inspection of projects and provide good planning for the future development needs of Shakopee. ALTERNATIVES: 1. Authorize staff to advertise and hire an Engineering Technician II and make the current MIS/Engineering Technician full-time MIS. 2. Do not hire an additional technician and leave the current MIS technician as 1/2 time Engineering. RECOMMENDATION: Staff recommends Alternative No. 1 for the reasons discussed in this memo. ACTION REQUESTED: Move to authorize the appropriate City staff to advertise and hire an Engineering Technician II and make the present MIS Coordinator/Engineering Technician a full-time MIS Coordinator. DH/pmp l� 00 r m m -a-j N E 4-1 10 co N Qo nn1 ti W E Q L p Z L N 0- In } II�E X00 L _ rn UO W no rn co 7 N r� co N N CO Ln r N UO 1" N Nj ri Nj N N N N �' 0 0 0 0 (suoill!4^l) siojlop /i ATTACHMENT 2 1988 PAYMENTS TO ENGINEERING CONSULTANTS Pro ect Amount services Performed Upper Valley $ 61, 028. 61 Surveying, Easement Acquisitions 10th Avenue $ 17,907.99 Inspection Downtown $ 74, 195. 60 Design, surveying VIP Sewer $ 23,717.22 Design, Surveying Vierling Drive $ 14, 359.85 Design (Two Projects) $ 31, 366.32 Design, Surveying Market Street $ 3,475.06 Design 11th Street $ 5,300.00 Design 3rd Avenue $ 8, 000.00 Surveying Bluff Street $ 1,883.00 Surveying Marschall Road $ 1, 338. 00 Surveying Sidewalk Various Alleys $ 1.000.00 Surveying TOTAL $243,571.65 (Does not include consultant fees for minibypass or Shakopee Bypass) Projects that may have been able to have been handled by staff with an additional technician. These projects total $29,021. 05 in consultants fees. M U1 O{I O O P S 111 111 K O t` S M I11 � O O q q q �O 111 Y1 N N N N N N O N O 111 O O P O s O O P P q s P q P O P O N N N N N N N N N S P O O r ! q M q P q S 1- P t• m m m ^ ^ N H N N N N N N Z w p 6 F � O P 1 I11 !� 10 N O O y � 41 O y C = 4 k1 V1 G t�/1 [yvt S v 41 N O 1=it Z H H 41 F S Z U S tst F �a z O 4] Z 41 4x1 H F a F M txsl i+ ¢ F H C tl L y Lal = 4 < [v1 G Z O O H H 41 U D 4i 41 W F S 4.i Z A Z Z Z 6 U 41 O � O O 41 41 6 ATTACHMENT 4 ANTICIPATED 1989 PROJECTS Construction of the Upper Valley Drainage Project Design and construction of 3rd Avenue Design and construction of 5th Avenue Construction of Market Street (1st to Bluff) Design and construction of Marschall Road Sidewalk (if ordered) Inspection of Meadows 2nd Addition (private) Inspection of Heritage 2nd Addition (private) Design and construction of Bluff Avenue (if ordered) Inspection of 1989 Overlay/Seal Coat Project Completion of unfinished 1988 projects (final paving on Vierling Drive and 11th Avenue) Construction of a pond in Lions' Park Inspection of Horizon Heights 4th Addition (private) POSITION DESCRIPTION I POSITION : Engineering Technician DEPARTMENT: Engineering RESPONSIBLE TO : City Engineer Primary Objective of Position : This position is responsible for drafting, graphic illustrations, assessment computations, public works inspection, Building Permit review, report preparation, data gathering activities related to municipal engineering and routine design work related to municipal engineering under the direction of the City Engineer and the Engineering Coordinator. Examoles of Work : Prepares preliminary and final design for sanitary sewer, roadway and watermain under the direction of the City Engineer and the Engineering Coordinator. Prepares graphic illustrations for all City Departments and Commissions. Handles all tasks related to preparation of assessment rolls including apportion- ment of assessment upon subdivided land. Performs Municipal State Aid reporting tasks including map updates, traffic counting and other tasks. Assigns and reassigns addresses within the City. Maintains all of the official maps and approved plans filed by the City. Undertakes engineering studies under the direction of the City Engineer. Makes inspections of public works projects under the direction of the City Engineer and the Engineering Coordinator. Knowledge, Skills and Abilities: Have a knowledge of principles and practices related to drafting municipal engineering projects. Have a knowledge of surveying including an understanding of descriptions and surveying calculations and the skills to operate surveying instruments. Have algebra and communication skills with the ability to deal with the public. Position: Engineering Technician Page -2- /I Have the ability to work alone without supervision. Have a knowledge of the materials and equipment required to prepare graphic illustrations and the skill to utilize the material and equipment. Desired Experience and Training: Two-year Technical School graduate and four years of practical experience in municipal engineering andlor surveying. A minimum two years of municipal engineering experience is ceg4gFed. ry.ei a yFj: rnn s j r OE • e Ce . } 2 u �p Fy N hry O yP e • VJ mN • n n 9 Npyq '� F j V u MML� } Si wG } Fly r m.un a rn � N x yo vm v „� N rr.o n.e Ii 9 nu O J � ^ • .Oi F r2i � V �• nn nnn rvr.. rvnr.. � C q ` rr ..rr .nrr rr..r c coc ac V � ��o ICEF rRCz5 f c � •, � c .. qq �iE>2� cm G V MFw4 l6NF 'J 2gli { m YeC aV i. 4� yF 6 4NF y y � F� V 4 VUVV �VV \ Vtq \V ° N♦ fZIN C EYIEIY IZ14El ufZ1 f2d� S02 { 6 S .r GVgV C O \F• ptr } r V2wOZ } 2 }}}p } Zptr 22E }2 R O „ e j dC u 9C O a e •� \r p 9 6; 9e9 63 q V O b O u y re N rr uSC .a 8 p yn •• n rV n .. r rn 9 Cp CCd ee n O O O V t ae� a°o • e 7 cu O C CC C ye I • V OCI � r~ 6 S'� L �• nn ry 9 rvnr ry ]n ] C r min a I .r ca9 i . S 4rSS rrv4r J aC e4 VU i � Gm V y w y n we OO mu• n N N ..nn F N p h u era S • • Z N O N � ] N ; FzF } N MS Y�9 x >. a• h• C V O 2V OWJ O UB . O Y N . 00 V V iWS4 V SyV V 2 .lCN > a S� �� FC S � 26 00 O 00023$N3$ • °' � S 6�LN � �SN sOVtm 1 c To: Mayor, Councilmembers From: Tom Brownell, Chief of Police Re: Authorization to Hire Police Officer Date: March 16, 1989 INTRODUCTION Council approved an increase of one patrol position for the police department effective May 1989. BACKGROUND Attached is the data previously submitted to Council which was considered during the budget process. RECOMMENDATION Authorize the police department to hire one additional patrol officer May 1 , 1989. COUNCIL ACTION REQUESTED Authorize the police department to hire one additional patrol officer May 1, 1989. Police Department Personnel $eguesi 1989 If/ Using 1985 activity data the consulting firm of Ernst 6 Whinney in 1986 determined an increase of 3 .5 patrol officers were required to perform the patrol function. Since 1986 Council has authorized three additional patrol officers. One additional officer replaced a retired patrol sergeant. In 1986 the patrol staff was reduced by one officer as the result of an on-duty vehicle accident which permanently disabled the officer and he can no longer perform the function of patrol officer. The net result has been an increase of one patrol position in relation to the recommended 3.5 Evaluating the 1985 data base with the most recent complete 1987 statistics reflect the following activity increases: Total police services have increased 10.58 Part I - major crimes have increased 488 Part II - lesser crimes have increased 318 Requests for police services in 1987 totalled 11,270. The increasing length of service of the patrol staff is having a direct impact on the number of officers available for duty. The accumulated vacation, holiday, comp. time and sick leave for the twelve patrol officers totals 3 ,208 hours, one patrol officer works 2080 hours annually. This translates to 10.5 patrol officers available for duty. Cost Patrol Position Salary - entry level 25,376 .00 PERA 3 ,045 .00 Health/Life Insurance 2,740 .00 Medicare 511 .00 Liability Insurance 000 .00 Workmen' s- Comp. 1 ,400.00 34,072.00 CONSENT MEMO TO: Dennis R. Kraft, Actg. City Adm. FROM: Gregg Voxland, Finance Director �J RE: Purchase of Lateral File DATE: March 16, 1989 INTRODUCTION The Inspection Department needs to purchase an additional lateral file. BACKGROUND Last fall the Building Department realized that additional file space was needed for the central property files. However, the 1989 budget was already put together without an appropriation for the purchase of the file. Due to purchasing a compact pickup instead of a full size pickup, there is a balance of appropriations left in capital equipment to permit the purchase of a lateral file without a budget amendment. A 42" lateral file that matches the existing files costs $564.50 under the Hennepin County contract. ALTERNATIVES 1. Buy as per above 2. Do not buy 3. Buy elsewhere RECOMMENDATION We recommend alternative number 1. ACTION REQUESTED Move to purchase a 42" lateral file through the Hennepin County Purchasing Cooperative in the amount of $564.50. GV:cah �lh MEMO TO: Computer Committee FROM: Steve Hurley, MIS Coordinator SUBJECT: Computer System Purchases DATE: 3/14/89 INTRODUCTION• City Hall 's computer system needs several additions and upgrades. $13, 000 has been allocated in the 1989 Capital Equipment budget. $5, 000 from Finance, & $2,000 from HRA for computer equipment and $6,000 from Finance for a scanner. This would be an opportune time to make the additions and upgrades even though remaining capital equipment funds are not sufficient to cover the acquisitions. BACKGROUND: Three departments are in need of workstations on the network, Administration, HRA and Finance (MIS position) . Because computer technology is constantly changing and prices are coming down it is recommended that the City follow the changes by purchasing AT compatible computers as workstations rather than XT's as we have done to this point. With added workstations and a scanner which will be used to enter large volumes of text into our text database and the growth of our property database this is a good time to upgrade our fileserver to a 386 compatible PC with increased hard disk capacity. The faster fileserver will speed up throughput on our system and cut disk access time which will be especially noticeable when we search our databases. Recommended for purchase are the following configurations. One(1) AT compatible PC with 1.2mb floppy drive and a 40mb hard disk, an EGA graphics card and monitor. One(1) At compatible PC exactly as above but with a VGA card and monitor. One(1) 386 compatible PC with 2mb RAM, a 1.2mb floppy drive and an SOmb hard disk with a monochrome graphics card and monitor. This PC will serve as the new fileserver. Some workstations will be relocated to make the best use of the faster PC's. // t Three microcomputer vendors have been contacted for prices and configurations. NTX Tech. Quannon PC Express Blue Circle 12Mhz $2,455 $2,712 $2,088 $2, 267 EGA 40Mb 12Mhz 2, 623 3,085 2,426 2,742 VGA 40mb 20Mhz 3,637 4,340 3 ,491 4, 120 Mono 80mb (70mb) 2mb RAM ArcNet Card 675 750 507 450 Cabling/install 300 300 300 300 (done in-house) Total $9, 690 $11, 187 $8,812 $9,879 Warranty 1 year 4 mos 5 year 1 year P&L on site on site total III, FACSIMILE In addition to PC's some thought has been given to facsimile equipment and it was agreed at previous Computer Committee meeting that FAX capability can be quite useful for the City. We have had many opportunities to use the technology and currently must use the FAX at the library. FAX is available in two configurations. 1) . PC FAX, in which a board is installed in a computer and our scanner and laserjet printer become the input and output devices. Software drives the PC FAX and most documents to be sent are files stored in the PC. 2) . Stand-alone FAX is a self contained unit in which a document is scanned by the FAX and output is received on thermal paper contained on a roll in the machine. Both methods have similar features and both have their own advantages and disadvantages. Even though the stand-alone units are usually more expensive than the FAX boards their convenience and ease of use are important features. Most facsimile machines offer the same basic features such as automatic dialing and transmission/reception reporting. Additional features such as automatic paper cutting, increased resolution and larger than standard paper input increase the cost of the machines. These costs range from about $1,000 to around $2,500 for a group of FAX machines with just basic features on the low end and several useful options on the high end. Above $2,500 features are available the City probably does not need to be concerned with. ll Following are some examples of FAX machines, their features and prices. Ricoh Sharp Canon Sharp Sharp FAX07 FO-420 FAX-225 FO-550 FO-700 Resolution Standard Std Std Std Std Fine Fine Fine Fine Fine Transmission 20 sec 21 sec 12 sec 18 sec 12 sec speed per pg per pg per pg per pg per pg Input paper 8.5" 8.5" 11" 11" 11" size width width width width width Paper 98 ' 164 ' 98 ' 164 ' 328 ' supply roll roll roll roll roll Auto dialer 100 70 80 99 132 numbers Paper cutter No No Yes Yes Yes Auto document No Yes Yes Yes Yes feeder RS-232 No No Yes No No interface Cost $999 $1,279 $1750 $1995 $2195 (March) $2195 (otherwise) (1-e, Two features, an automatic paper cutter and the extra width document feeder should be purchased. One machine (Canon FAX-225) also offers an optional RS-232 interface ($45) and software ($395) which can be used in connecting the FAX to a PC. This would allow it to be used much as a PC FAX board is used. RECOMMENDATION• I recommend the City purchase the three PC systems as configured by PC-Express for a cost of $8,812. other configurations can be specified but I believe given the conditions listed in the text and the minor cost differentials the City would be getting the most for its money by going with the specified setup. I would also recommend the Canon FAX-225 be installed in-house on a trial basis if such an arragement can be made with IOS. This will give the City a chance to evaluate the FAX technology and determine if our volume requirements are sufficient to cost justify the purchase of a machine. FDNDIRG PC cost: $8,812 As mentioned before $13,000 has been allocated and $4,345 has been spent, leaving $8,655. An additional $157 is needed to complete all the purchases mentioned. HRA City Budget $2 ,000 $11,000 Scanner -4,345 Computer -2, 257 -6,555 (257) 100 REQUESTED ACTION: Move to approve purchase of two AT PC's and one 386 PC plus ArcNet cards as described from PC-Express for a total cost of $8,812. Funds to come from BRA and City Capital Equipment budgets. ADDITIONAL INFORMATION 1. ) The new 386 PC replaces the current fileserver, the replaced fileserver (AT compatible) will become a workstation & should replace Jeanette's current workstation. The new scanner can then be attached to that machine since the scanner needs a local hard drive. Jeanette's old workstation can be placed in Judy's office. The new AT with EGA monitor should replace Gregg's Stearns XT compatible and that PC goes to HRA. This will allow Finance to benefit from a faster PC to manage the large spreadsheets created in that department. The new AT with VGA monitor will be used by the MIS position. 2 . ) With $2 ,000 budgeted for computer equipment, HRA is $257 short of the cost for a 12 Mhz AT with 40 Mb hard disk and an EGA monitor. 3 . ) EGA & VGA are designations of color graphics monitors and cards. EGA stand for Enhanced Graphics Adaptor and provides a color display with a 640 x 350 dots resolution. VGA stands for Video Graphics Adaptor and offers several resolutions. The monitor we would get has a resolution of 800 x 560. There are several reasons for getting a color monitor. Color has been determined to be much easier on the eyes and therefore stress reducing. Many software packages are written to make use of color displays. Any upgrading the City does should follow closely the existing technology. There is a cost difference above the EGA for the VGA card and monitor of about $375 and a similar difference between monochrome and EGA. Some of the advantages of color over monochrome are mentioned above. The reason for purchasing a VGA monitor is based on the intended use. The MIS position would be using the VGA system. One of the duties of the position is to evaluate new software and hardware, it makes sense to have close to the best available technology. 4. ) 1.2 Mb floppy drives are normally a standard item on AT and 386 compatible PC's. The high density drives can read/write 360K disks but the reverse is not possible. Cost difference is minimal, $20. 5. ) Cost difference between 20 Mb, 30 Mb, and 40 Mb hard drives is small compared to the additional storage. $20 between 20 & 30 Mb drives and $100 between 30 & 40 Mb drives. 6. ) Cost of an XT compatible PC with dual 360K floppy drives and an EGA monitor is $1,333 from PC-Express. 7. ) The RS-232 connections allows the FAX to scan documents and save them to a file in the PC or to fax files already saved. The PC can be used to control operation of the fax by storing numbers and names, it will also dial those numbers. Scanned files can also be merged into existing ASCII files for later use. 8. ) A FAX machine with a wider throat is capable of taking wider documents, maps etc. without the extra step of reducing the document on a copy machine first. ee,diSe c/ �h Two features, an automatic paper cutter and the extra width document feeder should be purchased. One machine (Canon FAX-225) also offers an optional RS-232 interface ($45) and software ($395) which can be used in connecting the FAX to a PC. This would allow it to be used much as a PC FAX board is used. RECOMMENDATION• I recommend the City purchase the three PC systems, two AT's with EGA monitors and cards and one 386 system as configured by PC- Express for a cost of $8,474 . Other configurations can be specified but I believe given the conditions listed in the text and the minor cost differentials the City would be getting the most for its money by going with the specified setup. I would also recommend the Canon FAX-225 be installed in-house on a trial basis if such an arragement can be made with IOS. This will give the City a chance to evaluate the FAX technology and determine if our volume requirements are sufficient to cost justify the purchase of a machine. FUNDING PC cost: $8,474 As mentioned before $13, 000 has been allocated and $4, 345 has been spent, leaving $8,655. An additional $157 is needed to complete all the purchases mentioned. HRA City Budget $2,000 $11, 000 Scanner -4,345 Computer -2,257 -6,217 -=(257) --=438 REQUESTED ACTION: Move to approve purchase of two AT PC's and one 386 PC plus ArcNet cards as described from PC-Express for a total cost of $8, 474 . Funds to come from HRA and City Capital Equipment budgets. fPM4711 0,7,? /M NOTE SUBJECT: Computer system prices. Additional prices are being sought from various vendors such as Dell Computer and IBM for future reference. Although prices from these vendors will probably not be competitive they will give the City added information upon which to base future decisions. � Y vENT \ /- Shakopee Fire Department \ 11A SHAKOPEE,MINNESOTA 55379 To: Shakopee City Administrator , From: Charles E. Ries Fire Chief Shakopee Fire Department Subject: Change in 1989 budget expenditure Date: March 6, 1989 Introduction: During a recent equipment check, it came to our attention that many of our helmets are over nine (9 ) years old. These helmets are made of polycarbonate plastic and they are adversely effected by the suns ultra - violet rays coming through windows of the fire station. The safety standard concerning helmets have also been upgraded twice since many of our helmets were purchased. We also found that the fabric on the fire fighters protective clothing was deteriorating and discoloring more with time. Background: Until 2 to years ago most helmets were manufactured with polycarbonate plastic due to cost and weight. Polycarbonate plastic is severely affected by the sun's ultra- violet rays which come through the fire station windows. Today, due to the increased demand and the need for added strength to meet current safety requirements , fiberglass helmets are available and cost effective. Fiberglass helmets , are also less susceptible to damage from the suns rays. The suns rays have also damaged many pieces of protective clothing worn by our fire fighters. We have attempted to block some or all of the rays coming through the windows. However the film ( 3M) that is needed to do this was discontinued for the type of windows (glass block) we have in the fire station. j We feel that the purchase of new helmets which meet current standards would create less safety and liability problems . Failing to correct this situation could cause serious injury or death to a fire fighter. Proposal: To take the money budgeted for the drop tank in 1989 ( $2,200) and purchase 15 new helmets, modify the equipment storage location and cover the needed windows with and ultra violet blocking system. Inspection of our drop tanks show that they have not deteriorated as anticipated and should be in acceptable condition for the next 1 to years . We believe the helmets are an urgent need and reallocation of the funds at this time would reduce strain on the budget . Therefore we would propose to spend the 2, 200 dollars allotted for the drop tank, on helmets and equipment storage modification. We will budget for the drop tanks in the next budget cycle. Two quotations for Fire Fighters Helmets were received from: ` Minnesota Conway Fire and Safety 15 Helmets @ $120.00 Total $1800.00 Smeal Fire Equipment Company 15 Helmets @ $110.00 Total $1650.00 Recommendation: Purchasing 15 Fire Fighter Helmets at $110.00 dollars each from Smeal Fire Equipment Company, and use the remaining $550.00 to modify storage equipment. Note: This will be reviewed by the Purchasing Committee prior to the Council meeting. fONSENT �IC� Shakopee Fire Department SHAKOPEE,MINNESOTA 55979 MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Charles E. Ries, Fire Chief RE: Capital Equipment - Automatic nozzles DATE: March 13 , 1989 INTRODUCTION: Price quotes were obtained for four ( 4) Task Force automatic nozzles. These nozzles will be used to update and replace our present fixed rate 95 gpm. nozzles to automatic nozzles which have a flow rate between 50-350 gpm. Background These nozzles are used on attack fire hose lines which the firefighter uses as he enters a burning structure to fight the fire. The present nozzles do not flow a sufficient volume of water to fight the fire properly, causing more damage to the structure and endangers the firefighter. Automatic nozzles with a flow rate three times that of fixed rate nozzles make the firefighter's job easy and safer . Two ( 2 ) quotations for automatic nozzles were received: 1 . Smeal Fire Equipment Co. $590. 00 ea. 4 nozzles total $2360.00. 2 . Minnesota Conway Fire & Safety. $424 .00 ea. 4 nozzles total $1696 .00. Recommendation: Purchase four (4) automatic nozzles from Minnesota Conway Fire & Safety for $1696 .00 . 1989 Capital Equipment Budget for automatic nozzles is $1500.00. Note: This will be reviewed by the Purchasing Committee prior to the Council meeting. i� Shakc ( ee t'�- `�` § rtment SHAKOPEE,MINNESOTA 86379 MEMO TO: Dennis R. Kraft , Acting City Administrator FROM: Charles E. Ries, Fire Chief RE: Capital Equipment - Salvage Vacuum DATE: March 11 , 1989 INTRODUCTION: Price quotes were obtained for a Salvage Vacuum. This is a heavy duty Vacuum Cleaner used for the cleanup or uptake of liquids, in which a spill or a leaking material accident has occurred. This will lessen damage to a building in which an accident has taken place. One typical use of this unit would be the taking up of water off of a floor where a sprinkler head has discharged. This would minimize water damage and other possible problems. It can also be used for liquids or material, which could be damaging to other more costly pumps . Background: This unit has the ability to work as a heavy duty Vacuum Cleaner and discharge the material outside the area by way of hoses . This means unlimited amounts can be taken up with out stopping and emptying the holding tank. Our present Vacuum can take materials up, but needs to be emptied after every five gallons. This unit allows constant uptake without stopping to empty thereby reducing time and damage. Two ( 2 ) quotations for a Vetter Salvage Vacuum were received: Minnesota Conway Fire & Safety $1975.00 Smeal Fire Equipment Company $1751 .00 Recommendation: Purchase the Heavy Duty Vetter Salvage Vacuum from Smeal Fire Equipment Company for $1751 .00 1989 Capital Equipment Budget for a Salvage Vacuum is $1200 .00 . Note: This will be reviewed by the Purchasing Committee prior to the Council meeting. jg8ENT Shakopee Fire epartment V SHAKOPEE,MINNESOTA 55379 MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Charles E. Ries , Fire Chief RE: Capital Equipment - Portable Pump DATE: March 6, 1989 INTRODUCTION: Price quotes were obtained for a Portable Pump. The pump is gasoline engine powered, 360 gallon per minute portable pump. The pump is capable of being carried by two fire fighters into areas not accessible by trucks. The high gallonage at low pressure and high pressure at lower gallonage makes is valuable for water transfer as well as supplying attack lines in situations like grass fires. - Background: This unit will replace a pump which is over 20 years old and is in direr need of repair. Due to its condition it would not be cost effective to attempt to rebuild this pump. Newer pumps are lighter and easier to maintain. Two ( 2 ) quotations for Waterous Model PB18-3030C portable pumps were received: Minnesota Conway Fire & Safety $2677 .00 Smeal Fire Equipment Company $2559.80 II Recommendation: Purchase portable pump from Smeal Fire Equipment Company for $2559 .80. 1989 Capital Equipment Portable Pump budget is $3000.00 . Note: This will be reviewed by the Purchasing Committee prior to the Council meeting. '�'-;'ONSE IT lln� Shakopee Fire Department SHAKOPEE,MINNESOTA 55379 1 MEMO TO: Dennis R. Kraft, Acting City Administrator FROM: Charles E. Ries, Fire Chief RE: Capital Equipment - 1 3/4" , 2 1/2" , Hose DATE: March 6, 1989 INTRODUCTION: Price quotes were obtained for 500 ft. of 1 3/4" hose, 750 ft. of 2 1/2" hose. The hose is 100% synthetic construction, the lining and cover consist of a synthetic nitrile rubber compound with a center layer of high tensile polyester fiber. This synthetic rubber cover hose is immune to mildew and needs no drying, and can be put back on the truck at the scene of the fire which will eliminate in the future the need for stocking double quantities of hose. The hose is heat, cold and chemical resistant. The synthetic hose comes with* a 10 year warranty. BACKGROUND: The 1 3/4" hose is used as attack line hose and can flow up to 250 gallons of water per minute thur it for greater fire knock down power. The 2 1/2" hose can be used either as an attack line or supply line and is capable of delivering 300 to 500 gallons per minute. Quotation for 15 - 50 ft. lengths of 2 1/2" hose: Minnesota Conway Fire & Safety $195.00 per length ( 15 ) Total $2925.00 Smeal Fire Equipment Company $170 .00 per length ( 15 ) Total $2550.00 Quotation for 10 - 50 ft length 1 3/4" hose: Minnesota Conway Fire & Safety $169.00 per length ( 10) Total $1690.00 Smeal Fire Equipment Company $147.00 per length ( 10 ) Total $1470.00 RECOMMENDATION: Purchase from Smeal Fire Equipment Company 15 - 50 ft lengths 2 1/2" hose @ $2550 .00 10 - 50 ft lengths 1 3/4" hose @ $1470.00 Total Of $4020.00 1989 Capital Equipment Hose Budget is $4000.00 Note: This will be reviewed by the Purchasing Committee prior to the Council meeting. MEMO TO: ACTING ADMINISTRATOR/COUNCIL FROM: PUBLIC WORKS DEPT. SUBJECT: TESTER DATE: MARCH 9 , 1989 INTRODUCTION: The 1989 Capital Equipment budget provides for an electronic micro-processor tester that was requested by the City Mechanic. BACKGROUND: The City Mechanic has requested a micro-processor tester which he would use for testing and troubleshooting the electronic circuitry which is found in all of the newer cars, trucks and heavy equipment. His analyzing equipment must be updated as the equipment technology becomes more advanced. Because of the time involved in troubleshooting and diagnosing this high tech equipment, this tester will enable him to speed up his repair time on these vehicles. This cart type portable tester is microprocessor-based, and is used for measuring the functions of ammeter, voltmeters, batteries, starters, solenoids, alternators and related electronic circuitry. It will measure current loads, detects open circuits and voltage drop, and will detect current leaks by measuring resistance and impedance, and will check battery current with a carbon pile load measurement. This item has been in the 5 year Capital Equipment budget for the Shop department, and is scheduled to be purchased this year. We have found two nearly identical charging systems testers and have thoroughly investigated and tested them in our shop for a one week period. Each tester has basically the same features, and both performed as advertised. From the testing period, it has become more apparent that this machine will help the mechanic in his diagnostic duties related to the electrical circuits . Quotations: SNAP-ON Model 14T1560 $1225.00 Snap-on Tool Co. Mpls, Minn. SUN Model VAT-60 1036.00 Sun Electric Corp. 14850 Martin Dr. Eden Prairie, Minn. 55344 ALTERNATIVES: 1 . Purchase the SUN Model VAT-60 Digital Volt/Amp tester from Sun Electric Corp. for $1036.00 as quoted. 2. Purchase the SNAP-ON Model MT1560 tester from '.. SNAP-ON Tool Co. for $1225.00 as quoted. 3. Do not purchase the electronic tester. 4 . Purchase the tester later in the year. �I 5. Move the electronic tester back in the 5 year Capital Equipment schedule. RECOMMENDATION: Alternative No. 1 . Purchase the SUN Model VAT-60 Digital I'I tester from Sun Electric Corp. for $1036.00 as quoted. ACTION REQUESTED: III Authorize the Public Works department to purchase a SUN Model VAT-60 electronic tester from Sun Electric Corp. of Eden Prairie, . Minn. , for $ 1036.00, as quoted. I - F ut: F 6 4 i It f BIS DESCRIPTION SUN VAT-50 "ons. _ o cros. z ies -.0 .,�a, va uu,T. SUN ELECTRIC 0 test-. uc a- e si __ _ sv^_ mc0_ CQ''�PQRAIICN .n . . . mmeo tes7 seou n..es too a.s:zner ,oTay. -- 01-SVM GngKvl.+� cnzroc,c s-s.-_zr,o diode-Suaor contlitioa Uoon co-towtior, ct oroc.ammec-.as= m tro —.e;z meae.me VA7-60 oelivers -G000!>adoete:m,navons. ,s•.-.<;=ape: - ^s � e i CONSENT 110 MEMO TO: DENNIS KRAFT - ACTING ADMINISTRATOR CITY COUNCIL FROM: JIM KARKANEN - PUBLIC WORKS SUBJECT: UTILITY TRACTOR SPECIFICATIONS DATE: MARCH 17, 1989 INTRODUCTION: The Public Works department has budgeted $16 ,000 in the Street budget for replacing a utility tractor. We have prepared specifications for Council approval to advertise and obtain bids for this replacement machine. Opening bid letting date is scheduled for Tuesday, April 25th, 1989 , at which time we will open the bids, tabulate them, and make a recommendation to Council to award the bid to the lowest responsible bidder at the next available Council meeting. BACKGROUND: Our 1969 John Deere JD300 tractor is scheduled for replacement this year after nearly 20 years of service. It has been used for ditch mowing and weed mowing in conjunction with the weed control program as well as being used for towing various street and park trailered type equipment. This tractor is usually equipped with a sickle/aide mower, which is used for road '.. side mowing, and a rear mounted rotary mower which is used to cut heavy grasses and field areas. This mower/tractor is usually operated in rough terrain where we can not utilize our grass type mowers which are used by the Park department. Last year we purchased a heavy duty Ford 7 foot rotary mower that is capable of cutting in the roughest empty lots and fields. This mower needs a heavy duty utility tractor which will meet the specifications that we have written. We are going to request the bidders to supply an all-weather cab as an option in their bid proposal, so that if there is enough money left over after this purchase, we will recommend mounting our hydraulic sweeper broom on this tractor to be used in the park system during the winter season. We also have a small rotary snow blower that can be used with this type of tractor for removing snow from inside of the hockey rinks. This type of tractor always has many different tasks to perform in all of our departments , and is considered essential for our various operations. We have been assured by several dealers, that we will have at least 2 qualified bidders for this tractor at the bid letting. ALTERNATIVES: 1 . Set bid letting date for submitted specifications. 2. Set bid letting for a later date. 3. Submit different specifications. 4. Do not set bid letting date. << a RECOMMENDATION: Alternative # 1 . Accept the submitted specifications and set bid letting date for April 25th, 1989, at 2:00 PM. ACTION REQUESTED: Accept the submitted specifications for a utility tractor to be used by the Public Works department as presented, and set the bid opening date for April 25th, 1989 at 2 :00 PM. CITY OF SHAKOPEE NOTICE OF ADVERTISEMENT FOR BIDS FOR ONE - ALL PURPOSE TRACTOR BIDS CLOSE APRIL 25, 1989 NOTICE IS HEREBY GIVEN: The City of Shakopee will receive bids at the office of the City Administrator until 2:00 p.m. , on Tuesday, April 25, 1989 at which time they will be publicly opened in the Council Chambers of the City Hall , 129 East 1st Ave. , Shakopee, Minnesota 55379, by the City Administrator, will then be tabulated and will be considered by the Council for: I ONE ( 1 ) NEW ALL PURPOSE TRACTOR i i according to the Specifications on file in the office of the City Administrator, 129 East 1st Ave. , Shakopee, Minn. 55379 . Each bid must be accompanied by cash, certified check, or bidder's bond acceptable to the City in an amount equal to at least five ( 5%) percent of the total amount of the bid, payable without condition to the City of Shakopee. In case the successful bidder fails to enter into a contract or to provide a performance bond as required by law within the specified number of days after the award of the contract, such check shall be forfeited to the City as liquidated damages. The City of Shakopee reserves the right to reject any and all bids and to waive any informalities or irregularities herein as they deem to be in the best interest of the City. By order of the City Council: DENNIS KRAFT ACTING ADMINISTRATOR I( 6 GENERAL SPECIFICATION 1 . GENERAL A. INTENT It is the intent of these specifications to describe a self propelled, diesel powered, all purpose tractor, which shall be of the manufacturers latest model and design. It is the intent of the City not to be restrictive to any one manufacturer, however, the unit desired must meet the enclosed standards, and any unit furnished which does not comply with the specifications will be rejected and returned to the bidder. To gain consideration as an "approved equal" , the prospective bidder must make available to i the City during that period, a demonstrator model so the City can evaluate its performance. In addition, the prospective bidder shall furnish a list of cities in the State of Minnesota, preferably, the 7 county metropolitan area, who are currently operating the model of the machine intended to be considered as an "approved equal" . Following review of the machine and the information furnished, the City will notify the prospective supplier if the machine can be classified as an "approved equal" , and whether it meets the specifications. This notification shall be given at least 2 days prior to the opening of the bids. All units bid shall be current production model machines furnished as specified and ready to operate. All parts not required for a complete unit and necessary for safe operation j shall be furnished. It shall be equipped with the equipment and accessories which are included as standard in the advertised and published literature for the unit. The complete unit as furnished, shall meet all current federal highway safety standards and all current OSHA requirements . Catalog information showing the make, model and complete specifications of the unit the bidder proposes to furnish, shall accompany the bid. If the bidders proposal is not in strict accordance with these specifications, the bidder must so indicate and describe any deviations in his proposal. It is the intent of the City not to be restrictive to any one manufacturer. However, the unit desired must meet the enclosed standards , and any unit furnished which does not comply with the specifications will be rejected and returned to the bidder. B. WARRANTY The successful bidder shall guarantee the unit and appurtenances for a period of 3 (three) years from the date of delivery. Any manufacturers warranties which exceed this period shall also apply. The supplier shall guarantee the machine against defective materials and/or workmanship. Any material found defective within the guarantee period shall be replaced at the manufacturer's expense including labor. 116 C. SERVICE The bidder shall state in his proposal the location of the nearest stock of repair parts and availability of servicemen who may be called if required. D. DELIVERY The successful bidder shall deliver the complete unit ready for operation to the Public Works Dept. , 500 Gorman St. , Shakopee, Minn. Bidder shall state delivery date, or delivery under this contract must be made within ninety (90) days following contract award. E. PAYMENT Payment will be made within 30 days following the acceptance of the equipment received. F. NON-DISCRIMINATION The contractor shall be in compliance with all applicable federal and state statutes and the City of Shakopee's affirmative action program regarding non-discrimination and equal employment opportunity. Failure to comply with such statutes and/or affirmative action program may lead to the non-award of the contract or once a contract has been let, the cancellation of such contract. G. TAX EXEMPTION The City of Shakopee is a instrumentality of the State of Minnesota and is therefore not subject to the State sales tax or Federal excise tax. Appropriate certificates shall be furnished if required. H. IN SERVICE TRAINING A trained factory representative shall provide the City with training and instruction in the operation and maintenance of the unit at no cost to the City. I. MANUALS The successful bidder shall furnish the City with: 2 operators manuals lubrication chart 2 parts manuals 2 complete service and repair manuals J. TRADE - IN The City will trade-in a 1969 John Deere Model JD300 utility tractor, City unit #124, serial #101896T, which may be inspected at the Public Works Building at 500 Gorman St. , Shakopee, Mn. 55379. Phone 612-445-2211 . This machine is considered to be in good condition. K. AWARDS Award of contract by the City of Shakopee will be based upon but not necessarily limited to the factors of ( 1 ) price; (2) parts and service; ( 3 ) analysis and comparison of specifications details; (4) delivery date; and (5) past experience with similar or related equipment. SPECIFICATIONS: ENGINE: 3 cylinder, water cooled, 4 cycle, direct injection diesel engine. Minimum of 192 cu. in. displacement. Horsepower is to be 42 PTO @ 2000 RPM. Seven quart oil capacity with filter. Dry cartridge type air cleaner with air restriction indicator and see-through bowl type pre-cleaner. Equipped with a non-ether cold starting aid. INSTRUMENTS: Tachometer, hour meter, fuel gauge, engine coolant gauge, oil pressure indicator, charging system indicator. ELECTRICAL SYSTEM: 12 volt with 128 amp hour battery, 51 amp alternator, alternator light and key started switch with transmission safety lock. EXHAUST SYSTEM: Upright muffler. SEAT: Deluxe adjustable spring suspended seat. TRANSMISSION: 8 speed forward and 4 reverse, synchromesh. Transmission ground clearance to be not less than 11" , nor more than 13" from transmission to ground. PTO: Independent PTO - 540 RPM. CLUTCH: Heavy duty 11" clutch. DIFFERENTIAL: Manually operated differential lock. BRAKES : Double reduction inboard planetary rear axle, 11 ,500 lb. load capacity, self energizing wet disc brakes. Supply parking brake. THROTTLE: To be hand and/or foot operated. FRONT END: Adjustable axle, with front weight kit mounted and a minimum of 330 lbs of weights provided. TIRES : Rear: 16.9 x 24 R3 turf tires fluid filled. Front: 7 .50 x 16 8 ply I1 with wheel weights. HYDRAULICS: Three point hitch lift with 12.8 GPM pumps. 2 lever hydraulic control. One lever position control and one lever draft control. Manual hydraulic oil flow control and swinging draw bar. 2 spool remote valve and quick couplers attached to rear of tractor. STEERING: Hydrostatic powered by engine mounted pump. LIGHTS: Two sealed beam headlights, one tail light, flashing safety light, and instrument panel light. ROLL BAR: ROPS bar to meet Federal Standards. (Can be deleted only if tractor is ordered with factory cab that is ROPS protected to OSHA Standards. Provide this roll bar with an overhead canopy. CAB: Provide as an option in the bid proposal . OSHA approved all steel cab with HOPS protection. Heater will be 35 ,000 BTU defroster and pressurized with blower and replaceable filter. Front and rear windshield wiper, rear view mirror, moveable back window and removable doors. Windows will be capable of opening. Two head lights upper front, dome light, front windshield washer, directional lights , fenders. This cab shall be factory installed and equipped with fenders . ACCESSORIES: Fuel gauge, hand throttle, foot throttle, tool box, fenders and tachometer, tool box, all safety guards, warning signs , SMV sign, and other safety devices shall be provided. ll ° CITY OF SHAKOPEE PUBLIC WORKS DEPARTMENT PROPOSAL FORM BIDS CLOSE 2:00 PM, APRIL 25, 1989 To the Honorable Mayor and Members of the City Council City of Shakopee, Minn. 55379 Gentlemen: We propose to furnish, in accordance with your Notice to Bidders and Specifications , one ( 1 ) new ALL PURPOSE TRACTOR as specified. MANUFACTURER AND MODEL PRICE OF TRACTOR (as specified) LESS TRADE-IN (City Unit # 124 ) � NET PRICE COMPLETE AS DELIVERED TO CITY OF SHAKOPEE $ DOLLARS AND CENTS. OPTION: Factory installed cab as specified.$ PROPOSED DELIVERY DATE LIST ANY EXEMPTIONS TO SPECIFICATIONS ACCOMPANYING OUR BID IS A CERTIFIED CHECK, OR BIDDERS BOND IN THE AMOUNT OF $ WHICH IS 5% OF BID. . . . . . . . j DATE FIRM Subscribed and sworn ADDRESS before me this day of 1987 . BY TITLE Notary Public, My commission expires i : y pp p n o a aoaoalllI0000 ♦ a♦ a✓. a xl Rm a ",ROeI eu eu eu`uueu uu u �% n n'%'m', w amz n ami aaa wu wwww I woo w, l el b r obY\\ e�UY Y YYYYYY Y 4Y ie�^��II � � uullu www wNww wu mw�mw w we I mmemu � w a ucmmm o�m� oo mm�u6 0 om tl al, ml e I R. oN6 u ro ros iu • �tl FQx= ' wuu:' romj oe R i uarvau uvu ♦ea a �aos •ae Ceeuuum. m we=o=a � "=�wm eoeo�eo eoPee rS ung {nrvd am�uwi o0 oe II> s $44' tsYO�n ao >r AA ;ccc lcc cc m 000 P4o-4 4 a �'I AOl'efOfm100(m1�O O 11 00000 o a nnro nRRmnonn. 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F `� , r a 0 0 0 0SO O O Y 0 0 0 000 OS� 0 0 0 H NOOoO 000w0000000 r O OO OOesOwNOOO mNwOm m Omm m Y ONr0 OFrFrrrrrrn.T 1 1 1 1 1 1 1 GJ r r r r r r rrr r r r r Y rrr r r r r r Y r 00 O O O O 000 O O O O O 000 O 00 0 0 0 0 [+] ro fn r r r O H r Y r Y r r r r r r r r r r rrr Y r r r Y r r wWn �O�o Como 00 0 0 0 0 000 0 0 0 0 0 000 000 0 0 0 0 O << E OONWO H � K K N > Z Y K a N > M > H 30 m X M OK K C A PN a IU m w r D\m W N rm F. 3 N O m N W Vii Vii r�O O iV 0010000 N00ow N 0 w�1 S mOm - a w y O n xalx x wn n ro ro n n 0 o W n W n n n n n n > C n n W N w m 5 M K r+ cr N N <h cF n n w w a+ K -i F W ut -1 p�p1-pp1 Y R° n W roro I+ 5 O n n n W x 'U anH Hwy W b d Y w CK 0 y a h O 0 H o o C m w A 3 W m n ro �n x mm1818 N N N N N N N N N N N N N N N N N N N N N N n rr r r r r rrr r r r mm o Wo n m c3i µ [ry�J L d [J w D m o m o m W O R < O v H 9 W 41 trl N at 3 w K H M O O O b n N L O M \ S O a+ O ro m 5 r W K 3 'fes n •1 Ir+ H rt �+ O L 9 r K z r m nn3 < K n r r M w Y y n n x n W n N X I I n n 1 O n O K WW •K O F' A w x 5 'S b n m W n n O � x N N m W r �Yil W mF F 9 w�n mO NON O N O mOm O O O O O " vNN OF FN -1 w N �DO O O O �O N 0 0 0 0 Y N O !r m 0 N 0 0 0 0 ,1 F m r 0 0 0 CONSENT MEMO TO: Dennis Kraft, Acting City Administrator FROM: Steve Hurley, MIS Coordinator RE: Travel/Subsistence Reimbursement DATE: March 8, 1989 Introduction The staff member listed below is requesting Council approval for reimbursement of travel/subsistence expenses. Background Staff frequently has to use their own funds to pay for conference or travel expenses. The process for Council to approve reimbursement ' requests within the regular bill cycle can entail a wait of up to five weeks before the employee receives the money. In order to alleviate a possible hardship on the employee by expediting compensation for expenses incurred on City business, this request is forwarded out of the normal bill cycle. The employee and expenses are: Name: Steve Hurley Amount: $435.00 - Purpose: Room, Board, Mileage University of Wisconsin at Madison - Seminar Alternatives 1. Approve payment 2. Defer to normal bill cycle 3. Deny all or part of request Recommendation Alternative R. Action Move to approve payment to Stephen Hurley in the amount of $ 435.00 for travel/subsistence reimbursement. CONSENT 11r Memo To: Dennis R. Kraft, Acting City Administrator From: Gregg Voxland, Finance Director Marilyn Ramer, Personnel Coordinator Re: Health 5 Life Reimbursement in Lieu of Health Maintenance Accounts Date: March 17, 1989 Introduction At the February 9, 1989 meeting, Council discussed the City's policy of the health 5 life reimbursement in lieu of a health maintenance account for employees receiving single coverage and tabled it until everyone on the Council had a chance to better understand the current policy before making a final determination on making any changes. Back rg ound Staff has researched the concept of the health reimbursement program. Following is a chronological summary of background information: Attachment A October 26, 1983 memo to Council from John K. Anderson, City Adm. regarding 1984 Labor Negotiations. The last paragraph on page three reads, "I would also like Council to consider the creation of a innovative benefit program that some larger private sector employers are currently using. It calls for the payment of health insurance benefits into an individualized account for each employee rather than simply making continued increasing payments to the health provider. The approach is married with an increase in the deductible which holds down the premium of the health provider and in turn allows the employee to draw from this individualized account to make payments on medical bills that would not be covered because of the increased deductible." Attachment B - 28 Reduction in Salary December 15, 1983 memo from John K. Anderson summarizing the 1984 wage and benefit packages. Note Comments: paragraph stating that the 48 and $45.00 is comparable to the 58 and $20.00 settlements in the Metro area to date. Also the 1985 Clerical Pay Plan footnotes (3) states the comparison is based on 988 of the Stanton mean because in 1983 and 1984 Shakopee employees put 18 of salary (total of 26) into benefits. Attachment C December 30, 1983 memo from John K. Anderson regarding the establishment of individual employee health/maintenance accounts. Attachment D Minutes of 1-3-84 Council meeting authorizing the establishment of individual health maintenance program. Attachment E March 2, 1984 memo from Gregg Voxland regarding unfavorable ruling from I.R.S. on the proposed program and request to pay the $45/mo. to employees. 1/TL- -Attachment F Minutes of 3-6-84 authorizing payment of $45.00 per month to employees with single insurance coverage and the payment of the difference of the $195 per month benefit level and the average insurance premium when the premium is less that $195 per month to the employees with family coverage; such payment to be part of a payroll check. Attachment G June 13, 1985 from Marilyn Ramer requesting clarification as to whether all employees were to receive the $10/mo. increase for health & life for 1985. Attachment H Minutes from June 18, 1985 stating that the 1985 compensation plan for non-union employees be clarified that all employees are to receive the additional $10/mo, health & life increase by the City. Attachment I Memo dated February 2, 1989 from Gregg Voxland & Dennis Kraft providing current data and statistics. Attachment J Effective January 1, 1989 Blue Cross/Blue Shield is the provider for health insurance. At the time of application, all employees who were not applying for family coverage were asked to fill out the attached Group Waiver of Coverage Form. Budget worksheets for 1990 are scheduled to go to department heads May 12, 1989. Council should resolve the issue before that date so that staff can prepare 1990 budget requests accordingly. The issue also needs to be resolved before entering into any 1990 union negotiations. Alternatives 1.) Status Quo 2.) Table to 4/18/89 in order to resolve before 1990 budget & union negotiations. 3.) Table until later in the year as part of union negotiations/non- union pay & benefits package and deal with budget issues later. Recommendation We recommend that this issue be tabled until at least April because both of us have other meetings scheduled for March 21. Action Reauested Move to table to April 18, 1989. 1984 Labor Negotiations _ Na;;c 'Three October 26, 198,3 ATTACHMA /(P�- disability benefits . The City has included in the '84 Budget $108,458 in contingencies and we normally use less than $60,000 of this amoun6.- The cost to the City to bring the budgeted 3% increase and $10.00 health benefit into line with the police settlements listed above would be an additional $24,000 in salaries (2 x $12 ,000) , and an additional $1 ,920 for health, life and long term disability benefits . The metro police labor settlements have been adding an additional $20.00 to the health packages which means that Shakopee would have to budget a second $10.00 increment at a cost of $1 ,920 to match this package. Thus, the total additional cost for a settlement matching those discussed above would be an additional $25,920 which can be covered by the amount provided in contingencies . Alternatives 1. Wait until there are further labor settlements in the metro- politan area which might alter the trend in settlements established by the six cities discussed above, and which might bring us closer to the end of the year so we would not have to deal with 9 month projections for inflation or the consumer price index. 2. Begin negotiations in earnest with an intent to settle with all union and non-union employees with a total package equalling that of the six settlements discussed above. 3. Negotiate to bring the final package in an 3% plus an addi- tional $10.00 for health, life and long term disability which are the figures incorporated in the division budgets for 1984. Recommendation I recommend alternative No. 2. Things have been quiet on the labor front in Shakopee for the last several years and I believe that can be attributed to our efforts to peg our salaries at the metro average. Because two of the police settlements include arbitration awards , I feel confident that there is no reason for us to settle for a package costing any more than that established by the six cities listed above. The only question for Council is whether or not they want to maintain past philosophy or whether they feel its necessary for Shakopee to come in with a package that costs slightly less . In making this decision Council must realize that while we can count on arbitration to bring a police wage package down to the metro average, the policemen can likewise count on arbitration to bring any proposal we put on the table up to the metro average. I would also like Council to consider the creation of an innovative- benefit program that some larger private sector employers are currently using. It calls for the payment of health insurance benefits into an individualized account for each employee rather than simply malting continued increasing payments to the health provider. This approach is married with an increase in the deductible which holds down the premium of the health provider and in turn 1934 Labor Negotiations Page Four �(w October 26 , 1983 allows the employee to d. .iw from this individualized account to make payments on medical bills that would not be covered because of the increased deductible . This approach means more work for the Finance Department but in the long run might become a significant benefit to employees while holding premiums down on health, life and long term disability rates . It would be my intent to discuss with the unions putting the additional $20.00 for health, life and long term disability payments in such individualized accounts rather than just increasing the City's $150.00 contribution to the health provider by $20.00. Action Requested Council consensus to allow the City Administrator to negotiate 1984 wage packages not to exceed the 5% salary increase and $20.00 bene- fit increase established by early police settlements in the metro- polican area. Furthermore, that the City Administrator be permitted to discuss an optional individualized health account should the labor unions be willing to participate by increasing the deductibles on the current health plan. JKA/jms I ATTACHENi B <;4 , MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: 1984 Wage and Benefit Packages DATE: December 15, 1983 Introduction I have been negotiating with Teamsters Local 320 for the Police and Public Works Departments within the peramiters set by Council. Negotiations are drawing to a close and the packages described below could well be confirmed before Tuesday evening' s meeting. In addition, this memo includes a benefit package request from non-union employees and the two pay plans that have not yet been adopted by Council. 1984 Wage and Benefit Packages Proposed Local 320 Police Package: 1 . A 4% salary and longevity increase. 2. A $45.00 increase in the health, life, and long term disability benefits . 3. A modification in the sick leave cashin of one-third of 120 days after five years which would include 160 days after 10 years . 4. Increase in the Detectives ' pay differen- tial from $85.00 to $100.00 (for 1983 the average differential in the Metro area is $96 .00) . yP20-00 omments: The 4% and $45.00 is comparable to the 5% and 49 settlements in the Metro area to date. The sick leave ,jus ment is still well within the norm in the Metro area where a number of cities provide a 50% cashin with no total limit on the number of accumulated sick leave days. Finally, a review of the earlier memo you received with police union' s demands will indicate that a large number of them have been dropped through the negotiating process . Local 320 Public Works Negotiations : 1 . A 400 per hour salary increase for all employees except light equipment operators , who would receive a 450 per hour increase. There are five light equipment operators and this total package equals 4%. * ATTACHMENT B F F F F F F W W L w W V P U W N P U O R ��pp v w w w b www 9 S n ry n m O q m O R O n O O C P w •t m ry p p ry R O m B m B m v. Y. w ry w p IL Y p. Y 6 T m 'O m p •O m O Y m •G R ry O n p m n m •G m m n w r.� a o m m •- Y. m m m n n o ry ry o m Y •1 'O •+ m m ry m m m O 6 9C p f] `G m O D 0 m ry'm m Y• O r m m n O .0 ry p ry 0 O ry m K W ry y m y p S E O R 6 O •G �• p A' m ?B Y• m .-m T Y 0 M U 0 O "1 O n B T v m T K w m om r Y' • m m 1m1 Q m 0 o m n p ry m N „ nc n w m m n D o m r• gg m O p m O n m O m m H E S w 0 m n v E P rt p N R O N M rpj A o m w O •O 6 0 ry Yp • m T n w n m m m 6 V T 0 0 m p m b m v Y'O MMD TK ry Y •y m C N S S m n S D. m m m wE ry n T Y• M4 w m. mR O C OL O W n p K w � O F„ ry V m O R m m 'O p c D O m o m w p m r• m � L �" w • p p w waew m CJ � m B a ry T O Y• rrr r. rt p h �D m m < m p R N OOb w •O Y' O My m W ITD E p p.,[ r � m O b V• F F r W N H r K n N O m O' 0 R rt m q m ry R O .E rt 0 .y m Y V T p n m 9 n rt w K B m m m •O m V O rrrr rrr 00 w Rt Cf M w U ^ �� p ry n m 2C W r00 .00N O rG M•O C •+ rt O m W U •DNF W O P M0 �D n Y. M 0 FrFw W U •O •p O N a o v rt w •-� n c B W m m n �' TD m Y• m w 9 b 1p ae m NwG rrm 'O O rrr rY• •Jr •� , wFm V•O p F 9 0 UNNr- O W N O O m N ry w0 y O •D W W P PP O ••: MS O �•G F � O OtlnO V r- ln0 N H W m M w n K P J O O m S . N m H O T 9 ry tl 3 m w m miw ia.-il in i.+ .e D m P W P w V •p r W m •O V •p V U .D F •-' P m w n F - m m r e W n D C / n ATTACHMENT C MDU TO: Mayor and Council 1� FROM: John K. Anderson, City Administrator RE: Individual Employee Health/Maintenance Accounts DATE: December 30, 1983 Introduction In my memorandum discussing 1984 labor negotiations dated October 26, 1983 i and presented to City Council at its November 1st council meeting, I included in the recommendation the option to consider an innovative benefit program based on individualized accounts for employees. Council authorized me to pursue this alternative if employees were willing to participate by increasing the deductibles on the current health plan. Employee Response All City employees have seen the attached fact sheet outlining the current health coverage options and using as an example a family of four and a single employee. After having an opportunity to discuss the option in the fact sheet with me, the employees have voted as follows: Employee In No Group Favor Against Opinion 1. Department Heads 7 *1 -0- 2. City Hall Employees (Non dept. head) 8 -0- -0- 3. Public Works 7 1 2 4. Police (includes secretarial) 1 15 **1 i Total: 23 17 3 Footnotes: *This employee might change his vote depending upon the implementation methods selected by Council. **This employee has not yet voted for or against the plan. State law requires that a public employer must obtain the approval of all employees before it can reduce the level of benefits provided in a health benefit program. Because the City's proposal for individual employee health/ maintenance accounts was tied to an increase in the deductible from $100 to - $200, the above employee poll was required. I have checked with the League of Cities and with Labor Relations Associates, and both indicated that their interpretation of the law was that a simple majority would prevail if a City Flrployee Health/Maintenance Accounts Page 2 a,cember 30, 1983 was proposing a change in the benefit level. Given this information, it is clear that the City has sufficient support from employees to make the change to individual employee health/maintenance accounts and to simultaneously increase the deductible in the health plan from $100 to $200. This change in the deductible will reduce the current monthly family premium from $208 to approximately $175. Steps Required for Implementation To set up a program of individual employee health/maintenance accounts the City must comply with IRS code provisions. To do this, the City should employ the services of a firm that can assist us in establishing the proper documents to implement such a plan. We have contacted Deferred Compensation Administrators, 13100 Wayzata Boulevard, Minnetonka, FPI 55343 in our efforts to map out how such a program might be put together. Deferred Compensation Administrators (DCA) are currently employed by Hennepin County and a number of other metropolitan cities looking into the individual employee health/ maintenance accounts most frequently referred to as cafeteria style benefit plans. For a flat fee of $1500 DCA will help the City establish such accounts if the City's legal staff will prepare the legal documents using DCA's samples and guidelines. The implementation period usually runs about three months, and the City would carry its cement program into 1984 until such time that we were prepared to actually implement the program. Logis has been planning to have its Payroll Systems modified to handle individual accounts as of the first payroll in 1984, therefore, we are certain that they will be able to handle this program should Council choose to proceed with it. DCA provides a second level of service in which they screen the health claims coning in from individual employees to preserve the confidentiality of employees' use of the health maintenance account. DCA charges approxi- mately $500 for this service. DCA provides a third tier of service under which they actually process all the claims that pass through the individual health/maintenance accounts. DCA has explained to the City that the normal recommended break-even point is 50 employees or more for this type of service. Because Shakopee will have one standardized program and falls slightly below the 50 employee figure, Gregg Voxland and I recommend that we not consider this third tier of service at this time. The cost for this will be approximately $1200. The City of Shakopee's approach will be somewhat unique in that most employers provide this individualized health/maintenance account on a voluntary basis along with a large number of other choices in health benefits. The City of Shakopee is proposing that all employees participate in this program and that the increase in the City's contribution to health benefits for 1984 be deposited in the individualized accounts. Moreover, the program 15mployee Health/Maintenance Accounts Page 3 December 30, 1953 could provide the flexibility for employees to include more of their salary in the account on an individual basis by properly notifying the Finance Department. Alternatives I. Direct the appropriate City staff to contact DCA and draft the appropriate documents to hire than to assist the City in implementing the individual employee health/maintenance accounts at a total cost of $1,500. 2. Direct the appropriate City staff to contact DCA and draft the appropriate documents to hire them to implement the program at $1,500 and to process individual employee claims at an additional $1,200 per year. 3. Do not implement the program and maintain the status quo. 4. Develop the program in a modified form. Recommendation I recommend Alternative No. 1. I believe that the individual employee health/maintenance account will prove to be a real boon to City employees and the City as enployer. Individual health/maintenance accounts in the context of cafeteria style benefit plans are clearly the wave of the future because of the flexibility they provide both the employer and the employees. If Couuil accepts this recommendation, the $1500 fee to set up the accounts could be paid from contingencies budgeted for 1984. In accepting Alternative No. 1 this would be then a one-time expense to set up the accounts and the City Finance Department would administer the accounts thereafter. The adop- tion of the individual employee health/maintenance account also establishes a new precedent, in that the employer would be making equal contributions to family and single employees whenever it makes contributions to a benefit plan. Under our present program, when the City puts money into the health benefit plan those dollars only benefit family employees. This process will be more equitable and also more expensive. The wage package we are nego- tiating right now with the two 320 Locals takes this into consideration. I would also recommend that if Council accepts Alternative No. 1, it seriously consider making the $45.00 monthly payment to the individual health/maintenance accounts on a quarterly basis at the beginning of the quarter. This would provide individual employees with a modest amount of money to pay medical bills under the higher deductible proposed oder this plan. The $45.00 per math employer contribution of course, can always be supplemented by employees who choose to funnel more of their salary into - these individualized accounts. IRS requires that the individual accounts accumulate no more than is paid in in any given year, therefore, at the end of the second year accounts with more than one year of accumulation will have to be drawn down on before the ed of the year and taxes paid on that amount. i , "' Employee Health/Maintenance Accents Page 4 December 30, 1983 Action Requested Direct the appropriate City Staff to contact Deferred Compensation Administrators and draft a contract to employ said firm at the cost of $1,500 to establish an individual employee health/maintenance accent program for the City of Shakopee to be implemented at the beginning of the second quarter of 1984, and that employer contributions to the accents be paid quarterly on the first day of each quarter. JKA/ldd Shakopee City Council ATTACHWNT D January 3. 19B+ page 5 _ The City Admr. explained the proposed benefit program based on individualized accounts for employees. Some discussion followed. Lebens/Vierling moved to direct the appropriate City staff to contact Deferred Compensation Administrators and draft a contract to employ said firm at the cost of $1.500 to establish an individual employee health maintenance account program for the City of Shakopee to be implemented at the beginning of the second quarter of 19814, and that employee contributions to the accounts be paid quarterly on the first day of each quarter. The City Admr. said he talked to the Asst. City Attorney about, this action who had little background in this area so he was relying on league of City's Counsel. Loll Call: Ates; Unanimous Noes; None Motion Carried ATTACHMENT E Memo To: John K. Anderson , City Administrator From: Gregg M. Voxland , Finance Director Re: Health Care Accounts Date: March 2 , 1984 Introduction & Backgound The City was preparing to implement individualized health care accounts as part of the 1984 benefit package. However, the I.R.S. issued a ruling in February which made most plans of the type we were implementing unacceptable. There will undoubtedly be lobbying and congressional hearings on this issuethroughout the year. Our consultant firm has been to Washington to clarify the situation and will advise us of any changes. Alternatives 1 . Proceed as planned even though I .R.S. has ruled against such plans and hope for a change before year end . 2. Pay in cash as part of payroll the amount that would have gone into the accounts from the employer ($45/mo. for singleand $195 less premium for family) . These payments aTe taxable ' income. 3 . Put the $45/mo . into the accounts for all employees . They can draw on the account for premiums and costs , but forfeit -any unused balance of the account. There is no employee contribution to the account, but the account is tax free. Recommendation - The employees are being polled , but as of the time when this is written, it appears that the employees prefer number 2 because of the forfeiture provision of number 3 • They have shown the desird to return to the original concept should the I .R.S. change-it 's - position on the issue. Action Reouested Move to authorize the payment of $45 per month to employees with single insurance coverage and the payment of the difference.:of the $195/month benefit level and the average insurance premium when the premium is less than $195/mo. to the employees with family coverage. Such payment to be part of a payroll check. an�TRR ruling. DSaeusalon ansuoa regarning cn. a3:er...T.v�:3- ` - -- - Mlnutes. Of yerovx�Nampach moved to authorize the payment of $45 per month to employees with 3-6-84 single insurance coverage and the payment of the difference of the $195 per Meeting month benefit level and the average insurance premium when the premium is less than $195 per month to the employees with family coverage: such payment to be'�n/ ATTACHMENT F part of a payroll check. Motion carried unanimously. declare three 1980 Malibu's, two 1979 Malibu's and one VSerling/4lampach moved o Granada surplus property. Noes; None Motion carried. Roll Calls Ayes; Unanimous Leroux/Colligan moved that bills in the amount of $55,961.09 be allowed and ordered paid. Motion carried. Roll Call; Ayes; Unanimous Noes; None worth y. mid itaisCity politicalpissue dthat willposition be coming up and the League just wants local units of government to be able to address it, instead of having something man- dated by the State. Discussion followed. Co111gan/Vierling moved to authorize the proper City officials to vote in favor of the proposed 1984 League of Minnesota Cities Legislative Policies and Priori- ties. Motion carried unanimously. ion the and SpeciifimcationsWpach ffered for thee1984tion Curb,oGutter: Sidewalktand DrivewsygApproachns Replacement Program, Improvement No. 1984-2, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. mending lution No.Vierling/Wampach Designa offDesignating Officiallution No.Depositories 3of CitysoFlrudtso and moved its adoption, No. 2cal DesignatingMotion carried. } Call: Ayes; Unanimous Noes; None The City Admr. gave some background on the LocalAid formula. Government Colligan/Vierling offered Resolution No. ?230, A Resolution Recommending That the State nneso aLocal Go ermMotiontnAAid Fox�da be unanimously.Frozen for Fiscal Year 1985, and moved its Vierling/Leroux moved to direct the appropriate City officials to forward a copy of Resolution No. 2230 to the City's State Representatives and the Municipal Caucus. Motion carried unanimously. Lemux/Hampach offered Resolution No. 2233, A Resolution promoting Downtown the eNewoSSttate Jaycees Office Building,ding, a d the moved its adoption,Jaycees in Securing The City Admr. pointed out a typographical error in the resolution. He also explained that a portion of Lots 4 and 5 are owned by Northwestern Bell, and language should be added to the resolution to exclude re, feet not that owned by the He midHe he would insert "excluding the 3825 4ti bei lable ospurchase tthatlpropertyrthwestern Be , and o add o the parcelhe thnks the t be offeredOtoywill been in with the Jaycees. He said the Jaycees will be able to utilize those lots even if the Northwestern Bell portion is not included. Ray Hussong, of the Jaycees, said the Jaycees are a public charity, and as such do not pay real estate taxes. or the location The City building, added that g, and bothcititi slle willsbe makinggafpr'oposal on Maarchf8,t 1984. Jaycees building, He suggested several the alternative for making 5obtainin location more Certificateattractive. of In ive. In- debtedness explained further the alternative involving B debtedness yfor,the,Tahp,h chaoterrtoocontriibute�to developing eadditional which this oey ATTACHMENT G I /� Memo To: John R. Anderson, City Administrator From: Marilyn M. Remer, Sr. Acct'g. Clerk/Personnel Re: Clarification of 1985 Health 6 Life Compensation Date: June 13, 1985 Introduction 6 Background The 1984 Employee Compensation package included an additional $45.00/mo. for Health S Life in lieu of an average 2S wage increase. The $45/mo. was to be an equal benefit for all employees by establishing individual employee health maintenance accounts into which this $45/mo. was to be credited and drawn from by the employees for specified expenses. This new concept is similar to many "cafeteria" health plans. Due to unfavorable Federal government regu- lations this was not feasible. Therefore, employees with family coverage applied the $45/mo. towards the cost of their health 6 life coverage and were reimbursed thebalanceon a quarterly basis thru payroll. Employees with single coverage receive their $45/mo. also on a quarterly basis through the payroll system. - The 1985 compensation package included an additional $10/mo. towards Health 6 Life at such time the cost would inerease by like amount. The rates did increase over $10 effective March 15th raising . the City' s contribution to $205/mo. The average cost of family coverage is currently $216.93/mo. with employees paying the difference through a payroll deduction. - There are currently 16 employees with single coverage at an average monthly cost to the City of $67.50. At the time the yearly compensation package was discussed, .many employees assumed the policy established the previous year would continue with all employees receiving the $10/mo. The cost to the City for the single coverages would be $160/mo. ($10 x 16 employees) for the remaining 9 months for a total 1985 cost of $1440. The average monthly cost of $67.50 plus the $55 for a total single coverage cost to the City of approx. $122.50 is still substantially less than the $205 cost for family coverage. Besides being more equitable for all employees, this policy has served to encourage some employees to drop family coverage due to their spouses also carrying insurance, which ultimately helps to reduce - the high cost of insurance for everyone. The last payroll in June (6/28) is the date for the 2nd quarterly adjustment in lieu of health maintenance, therefore. I am asking for clarification at this time whether all employees are to receive the $10 benefit. - Alternatives 1. Give additional $10/mo. to single coverage employees. - 2. Do not give additional $10/mo. to single coverage employees. Recommendation i Staff recommends alternative no. 1. Staff cannot recall this being discussed previously, therefore Council's clarification and approval is being requested. Action Recuested Move that the 1985 Compensation Plan for Non-Union Employees be clarified that all employees are to receive the additional $10/mo. Health 6 Life increase by City. ATTACHMENT H George Muenchow, Community Services Director, gave a presentation regard- ing his department's desire to "go on computer". He is requesting 50/50 contribution from the City and the School Board. At this point he is just looking for direction as far as if this is a viable alternative for them to look at. Cucl. Lebens asked how this program would be affected if the City leaves LOGIS. The City Admr. responded there would be an additional annual cost of $2,500 for them. Mayor Reinke asked about the possibility of more than 50% funding from the school with the Community Services fund that is in place. Cncl. Leroux discussed with Mr. Muenchow more detailed questions about the computer. He would like to see more detailed supportive data regard- ing pricing and components before actually supporting the purchase. Vierling/Wampach moved to indicate City Council is interested in Community Services' exploration of the adoption of a computer system, but will not be able to provide any funds to assist with this project at this time. Cool. Leroux suggested Community Services making its request to the City through the computer selection committee-. Motion carried unanimously.' Leroux/Wampach moved to refund $345.66 Co Deloris Schmitt, 120 East First Avenue, for garbage service. - - - Roll Call: Ayes; Unanimous Noes; None Motion carried. EbeRoroux/Wamapch moved that the 1985 Compensation Plan for Non-Union Employees # ll clarified that all employees are to receive the additional $10/month alth 6 Life increase by City. Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Vierling moved to remove from the table On Sale, Sunday, Off Sale and Club liquor license applications. Motion carried unanimously. Leroux/Vierling moved to approve the applications and grant a 1985-86 On Sale and Off Sale Intoxicating Liquor license to Pullman Club, Inc., - 124 West let Avenue. Motion carried unanimously. Colligan/Leroux moved to approve the applications and grant a 1985-86 On Sale, Sunday and Off Sale Intoxicating Liquor license to XX Corp. 6 Wittles, Inc. , 1561 East 1st Avenue. Motion carried unanimously. Wampach/Vierling moved to approve the applications and grant a 1985-86 On Sale and Off Sale Intoxicating Liquor license to Clair's Bar, Inc., 124 South Holmes. Motion carried unanimously. Lebens/Wampach moved to approve the application and grant a 1985-86 Off Sale Intoxicating Liquor license to Valley Liquor Inc., 1104 Minnesota Valley Mall. Motion carried unanimously. ATTACHMENT I TO: Mayor and Council FROM: Dennis R. Kraft, Acting Administrator Gregg Voxland, Finance Director RE: Employers Contribution To Group Insurance DATE: February 2, 1989 Introduction A memo has been requested reviewing the City's contribution to group insurance costs, specifically the situation of single coverage versus family coverage. Back rg ound There are several points to be made regarding the suggestion made at the 1/31/89 Council meeting of using the amounts paid directly to employees with single coverage to finance increased life insurance and the related comments of "kickbacks" to single coverage employees. 1. The attached memos dated 3/2/84 and 6/13/85 explains the start and the rational of the payments to single coverage employees. The 1984 employee benefit package provided $45 per month to all employees in lieu of 2% of wages to be committed to an individualized health care account for tax free reimbursement of medical expenses. The IRS disallowed the City's initial intended plan, therefore in March 1984 Council action provided the additional cash benefit as part of payroll pending clarification or modification of the IRS position. Employees with single coverage received the $45/mo. on a quarterly basis as a payroll reimbursement in lieu of a health maintenance account. Employees with family coverage applied the $45/mo to the cost of their benefit package and also for a short time received a payroll reimbursement when the cost of the insurance was less than the benefit provided. In each subsequent year the City contribution has increased $10 per month for all employees and has been distributed in the same manner. There are now several health maintenance accounts which meet IRS regulations, although none will allow the employee to receive in cash any unused balances in the health maintenance account at year end. All employees are covered or eligible, this arrangement is not limited to just union or nonunion employees. The payment is a partial attempt to equalize the benefit provided by the City to employees with single coverage as compared to the benefit provided to those employees who select family coverage. The 28 wage reduction from Stanton averages is still in the calculations for the current comparable worth schedule and the pay plan. See attachment for the footnotes (H) to the calculations supporting the 1989 Pay Plan. The payments are part of the compensation package that has been provided for several years and is an established labor practice. Finally, the comparable worth act mandates compensation equity therefore contributing a lessor amount to those employees with single coverage is inconsistent with A,- achieving comparable compensation to all employees. 2. We are part way through 1989 with the compensation packages set for the nonunion, public works and the police sergeants. Even if this issue is not specifically addressed in the labor contracts for the latter two groups, it is an established practice and could probably be challenged by the union if it is changed unilaterally in the middle of a contract. The City just bid the insurance contracts for group insurance. Changing the single arrangement could result in a significant number of employees changing from single to family coverage and raising the possibility that Blue Cross would not accept the conversions because it is different from the bid specifications and the reason for the change is not a valid reason from their perspective and it is not an open enrollment period. Therefore, if this issue is pursued, it should be a 1990 issue and not a 1989 issue. 3. Currently there are 24/26 (24 with single insurance, 26 get the single reimbursement - 2 have opted for no coverage for health insurance) employees with single coverage, 6 with two party coverage and 24 with family coverage. The City is providing the singles with $107 of benefit for insurance and $95 cash payment (taxable income) for a monthly total of $202. The two party employees get $216 for insurance and the family employees get $245 for insurance per month. For every employee that elects to get off of family coverage (i.e. get family coverage or spouse coverage from spouses employer) there is a savings of $43 per month to the City. The following chart showing information for health insurance only may help Council visualize the cost difference. Monthly Premium City cost Employee cost Family Avg 247 220 26 2 Party Avg 191 191 0 Single Avg 82 82 0 Single vs Family diff. 165 138 26 Single reimbursement 95 Net City diff. single vs fam. 43 Note: the cost of the other insurance coverage of life, AD&D and long term disability is about $25 per month per employee. If the single reimbursement is taken away, there are employees who will go back on family coverage at an increased premium of $1,656 per year per employee, a net increased cost to the City of $516 per year per employee. The scenario of all singles switching to family is unlikely but to put things in a perspective, if all 26 switched to family it would cost the City $13,416 more per year. I can not say how many employees will switch, but there are definitely some that will. Also, having dependents on some other policy helps our loss history which helps keep the rates down. To take the reimbursement payment away from just the singles when it was a trade for wages would be entirely unfair. It should be taken from all employees or adjustments made to pay rates to compensate for the loss. 4. The City currently provides all eligible employees with $25,000 of life insurance. It appears from the Stanton survey that the average for other group five cities is about $14,000 of coverage, ranging from $5,000 to $50,000. I don't believe that it ever was the intention of the City to meet all life insurance needs of its employees, just to provide some basic level of coverage. Depending on the circumstances, other sources of benefits in the event of death could include the Accidental Death and Dismemberment policy, workers compensation insurance, PERA, social security and other parties if at fault. There are a number of employees that have purchased additional insurance through the deferred compensation plan of the city. If the level of insurance is changed, I would recommend it be changed for all employees at the same time at the start of a policy period. 5. One of the goals/objectives of the Finance/Personnel department is to review the status of the 28 trade-off, the level of the City contribution to the insurance cost for the employees and possibly establishing an employee health maintenance account for the 1990 benefits package. Also, depending on what changes actually might take place, there is a possibility of complications for compliance with IRC Section 89. ATTACHMENT J Blue Cross; = 11 it N ► © Blue Shield Blue Plus F11 HMO d^N^^sT , Incorporated Employer Provider Network, Incorporated Minnesota Health Plans, Inc. An affiliate of Blue Cross and Blue Shield of Minnesota A Blue C. end Blue Shield of Minnesota Company GROUP WAIVER OF COVERAGE FORM PLEASE PRINT WITH BALL POINT PEN — PRESS FIRMLY READ INSTRUCTIONS ON REVERSE SIDE --Name of Employee (Last - First - Idle) ocial becurry Number Name of Employer Employer Group Date of Employment Numbers) I have been informed that I am eligible to apply for coverage under my employer's group contracts) issued by Blue Cross and Blue Shield of Minnesota or one of its affiliate corporations (Blue Plus, HMO Midwest, Minnesota Health Plans, Inc., Employer Provider Network, Inc. and/or Mil Life, Incorporated). I hereby forfeit my right to make application for the coverage. I fully understand that if 1 desire to be covered under the contract(s) in the future, I will be required to submit, at my own expense, evidence of good health satisfactory to Blue Cross and Blue Shield of Minnesota, or its affiliates, which could result in denial of coverage.. Coverage being waived: Reason coverage being waived: Blue Cross and Blue Shield Health ❑ I have other Blue Cross and Blue Shield coverage ❑ Employee coverage Group or Contract number ❑ Employee and Dependent coverage ❑ I have other Blue Plus coverage ❑ Dependent coverage only Group or Contract number Blue Shield AWARE Dental ❑ Employee coverage ❑ 1 have other Blue Shield AWARE or MR Dental ❑ Employee and Dependent coverage coverage ❑ Dependent coverage only Group or Contract number Blue Plus ❑ 1 have coverage with another carrier ❑ Employee coverage Name of cancer ❑ Employee and Dependent coverage ❑ Dependent coverage only ❑ I have other HMO coverage MII Lite, Disability and AD&D Name of HMO ❑ Employee coverage ❑ I have other Group Dental coverage ❑ Employee and Dependent coverage ❑ Dependent coverage only Name of carrier Mil Dental ❑ I have no health coverage ❑ Employee coverage ❑ I have no dental coverage ❑ Employee and Dependent coverage ❑ Dependent coverage only I ❑ I have no Life, Disability or AD & D coverage Signature of Employee Date Authorized Signature of Employer Date Yellow Copy-Employee's Copy White- Employer's Copy J184R9(9188) li s MEMO TO: Honorable Mayor and City Council FROM: LeRoy Houser, Building Official RE: Taco John's Restaurant DATE: March 12, 1989 INTRODUCTION It appears Council has some concerns regarding the retaining wall at the rear of the Taco John property. The following account provides historical background on the problem and recommendations from staff regarding the solution to this matter. BACKGROUND As our inspection service is "on call" we are called to the projects when one phase of the project is ready to be inspected (footing, foundation, rough-in plumbing, framing, etc. ) . We were not called to look at the retaining wall until it was near completion. At that time, the contractor was informed that the wall encroached on the alley by 6 to 18 inches and he would have two options to rectify the problem: 1) move the wall or 2) to have the alley vacated. We also informed him that we needed engineering design criteria for the wall to assure us of its structural integrity, which we have not received. A meeting with Shakopee Utilities, the City Engineer and myself resulted in concurrence that if the alley was vacated and a utility easement/ingress/egress was filed, we would have no problem with the vacation as utilities are the only people using this area, alleys are costly to maintain and the City does not and has not required alleys in any plats in the last five years, the development possibility to the north and west in this area is negligible, as the buildable area out of the flood plain is small, and utility extension (sewer and water) would be extremely costly. Consequently, we recommended he petition the Council and Planning Commission for alley vacation, which the Planning Commission approved. I think it would behoove the Council to require Mr. Plaisted, the property owner, to obtain a certified as-built survey before Council issues any orders. We may find that the utility poles are not within the easement and are in fact encroaching on Mr. Plaisteds property, or that Mr. Plaisted has in fact encroached on the alley. However, if the City Council decides to vacate the alley, then the property survey would represent a needless expense to Mr. Plaisted. At that point, Council must decide if a reasonable solution to the problem is to vacate the alley. Council should remind themselves that in the past not only have they vacated alleys, they have in fact vacated streets for the purpose of private gain (Clete Link) . Staff has attempted to set up a meeting with Mr. Plaisted, but he is currently out of town and at the time this memo was written a meeting still has not been held with him. ALTERNATIVES 1. Order the wall removed. 2. Vacate the alley. 3. Order an as-built survey and delay any decision until staff can meet with the property owner. RECOMMENDATION The Acting City Administrator and City Engineer continue to recommend vacating the alley. Staff clearly does not feel that the alley is needed, now or in the future, and does not serve a public purpose. Staff also feels that if the Council desires that the wall be removed, then the owner should be ordered to do an as-built survey to determine exactly where the wall is before a final decision is made. The City Engineer has reviewed the structural integrity of the wall and has indicated that it appears adequate, but has recommended that the owner have a structural engineer certify the wall for structural stability and compliance with retaining wall codes. ACTION REQUESTED 1. Vacate the alley by adopting Resolution No. 3032 . or 2 . If Council desires the wall moved, order Mr. Plaisted to provide an as-built survey showing the exact location of the wall in relation to the property line. NOTE: Both Mr. Plaisted and Mr. Houser are out of town and will be unable to attend the Council meeting of March 21st. Council may wish to place this item on the table until all parties can be present. LH:cah o� V a RESOLUTION NO.,,,;Z 30 3 A RESOLUTION VACATING THE PUBLIC ALLEY IN BLOCK 12, ACCORDING TO THE PLAT OF THE SHAKOPEE CITY, SCOTT COUNTY, MINNESOTA WHEREAS, it has been made to appear to the Shakooee City Council that the alley in Block 12, Shakopee City no longer serves any public interest or use save and except £or the installation and maintenance of public utilities; and WHEREAS, a public hearing to consider said vacation was held in the Council Chambers of the City Hall in the City of Shakopee at 7: 30 p.m. on March 7, 1989; and , WHEREAS, two weeks published notice has been given in the Shakopee Valley News and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, and on the bulletin board in the Shakopee City Hall; and WHEREAS, all persons desiring to he heard on the matter were heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CI^_Y COUNCIL OF THE CITY OF SHAKOPEE, MI:NESOTA: 1. That it finds and determines that the vacation h=_re4nafter described is in the public interest and serves no further public need as an alley. 2. That all that part of the alley in Block 12, Shakopee City, Scott County, Minnesota, be the same hereby is vacated. 3 . That the City reserves, however, to the City of Shakopee its licensees and franchise holders a 16 foot wide perpetual easement on, under and over the said vacated alley for utilities with the right to install, maintain, repair, lay and relay the utilities by the City, its licensees and franchise holders. 4 . After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County. Auditor and County Recorder of Scott County. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this day of March, 1989. Mayor of the`City of Shakopee ATTEST: City Clerk Approved as form this 7 to day of �j1 , 1989. City At Vrney "ONSENT Memo To: Dennis R. Kraft, Acting City Administrator From: Gregg Voxland, Finance Director Re: 1989 Budget Amendment Resolution No. 3024 Date: February 17, 1989 Introduction Police and Fire Departments are each asking for a budget amendment for items ordered in 1988 but delivered in 1989. Background Fire Department - see attached memo from Joe Ries dated 1/10/89. Police Department - pursuant to a drug case, the City received $1,000 in 1988 to be used for drug related activities. The money is in fund balance as of 1/1/89. The Police Department used the funds to make modification to the Intoxalyzer area and the work was completed in 1989, therefore it is a 1989 expenditure. The resolution appropriates money out of fund balance and into the Police budget. Alternatives 1. ) Adopt Resolution 2.) Do not adopt Resolution Recommendation Alternative No. 1 Action Recuested Offer Resolution No. 3024, a Resolution Amending Resolution 2989 Adopting the 1989 Budget and move its adoption. GV:mmr RESOLUTION 3024 A RESOLUTION AMENDING RESOLUTION 2989 ADOPTING THE 1989 BUDGET WHEREAS, the City Council has adopted a budget for the fiscal year, and WHEREAS, changing conditions and circumstances warrant amending the budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the appropriations are increased as follows: Fund Cateeory Divisio Amount General Bldg. Maint. Police 01.4230.311.31 $1,000 General Cap. Equip. Fire 01.4511.321.32 3,500 Cap. Equip. Transfers 17.4710.000.00 3,500 and the increases are offset or funded by increases (decreases) in the following accounts: Fund Account/Cateeory Divisio Amount General Fund Balance $1,000 General Transfers In 01.3900 3,500 Cap. Equip. Fund Balance 3,500 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1989. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1989. City Attorney MEMO TO: Dennis R. Kraft, Acting City Administrator I'l FROM: Joseph P. Ries, Shakopee Fire Dept. RE: Capital Equipment - Budget Carry Over DATE: January 10, 1989 INTRODUCTION & BACKGROUND: The Hydraulic Power Hose Expander is a capital equipment item, and was ordered the first week in November for budget year 1988. The delay in ordering the unit was due to the fact that the National Fire Protection Association implemented new standards on fire hose expanders. The unit has been shipped by the manufacturer, and is enroute to Shakopee. The 1988 budget amount of $3500. 00 for the expander needs to be carried over into 1989 due to the fact that the unit was not received before the first of the year. REQUESTED ACTION: Request the amount of $3500.00 from the 1988 budget be placed into the 1989 Capital Equipment Budget. JPR/tiv Shakopee Fire Department \ �3 SHAKOPEE,MINNESOTA 55379 To: Shakopee City Administrator From: Shakopee Fire Department RE: Providing a squad car for the Shakopee Fire Chief. Copy: Shakopee City Councilmembers Date: 2/15/88 Introduction: This memo is regarding providing a vehicle for the Shakopee Fire Chief. This vehicle would be used by The Chief for responding to all Fire and Rescue Calls. Background: Historically the procedure for response to a call for the Shakopee Fire Department dictates the Chief to respond directly to the scene. This traditionally has been done with his personal vehicle. The chief responding directly to the scene allows a rapid size up of the situation with more time for evaluation and strategic planning of the appropriate response and tactics. Modern fireground tactics also require an initial command post with many advanced materials (e.g. Hazardous material references, Pre-plan materials etc.) and communication capabilities. Earlier communication with people or victims involved in the incident is also established. Over the last few years various problems have arisen which make the Chiefs response to the scene more difficult in his personal vehicle. The Shakopee Fire Department covers a very large geographical area and response distances can be quite far. This combined with increased traffic levels in the Shakopee Fire district due to area activities and Shakopee being an artery to the Metro Area has made the Fire Chiefs' direct response quite difficult. Placing a piece of fire apparatus enroute to an incident is fairly expensive due to fuel, maintenance, liability and other costs. Allowing the chief to arrive at the scene earlier makes it possible for the chief to stop apparatus which may not be necessary at the scene. Low urgency calls can also be checked out quickly by the Chief before the rest of the department is put into service. Burning locations associated with burning permits would be checked out by the Chief using this vehicle rather than the Chief's personal vehicle. Most of the communities surrounding Shakopee utilize a squad car for the Fire Chief. Chaska uses a 1981 Chevrolet and put approximately 2000 miles per year on the vehicle. Savage uses a 1987 Suburban Truck and put approximately 2500 miles per year on the vehicle. Prior Lake utilizes a 1986 Ford. Eden Prairie utilizes three chiefs squads and Jordan uses a 1982 Ford van. By evaluating mileage accrued by other department squads and other Shakopee Fire apparatus, we estimate 2500 miles per year would be put on a vehicle by the Shakopee Fire Chief when used as specified above. Proposal: To equip the Shakopee Fire Department with a vehicle for use by the Fire Chief only having the appropriate emergency response equipment to allow efficient and safe response to the scene. The vehicle proposed for this use would be one of the replaced Shakopee Police Squads after their next vehicle purchase. Providing proper equipment on this vehicle for use by the Shakopee Fire Chief would not cost the City of Shakopee any additional funds as the appropriate equipment already exists. Alternatives: 1. Not provide a vehicle for the Shakopee Fire Chief. 2. Purchase a new vehicle for the Shakopee Fire Chief. 3. Transfer the replaced Shakopee Police Squad to the Shakopee Fire Department for Fire Chief's use. Recommendations: The Shakopee Fire Department recommends choosing the third option as this vehicle would need very little change to accommodate the needs of the Fire Chief and would make the Shakopee Fire Department a more efficient unit. Sincerely, Ca es Shakopee Fire Chief /36 Memo To: Dennis R. Kraft, Acting City Administrator From: Gregg Voxland, Finance Director Re: Sewer Backup - Mork Claim Date: 3/21/98 Council has previously acted on the sewer backup claim of Jim Mork, 903 W. 5th Ave. The Claims Committee recommended that the City pay the claim if our insurance carrier denied payment. The contractor on the related project, S.M. Hentges, has already paid 50% of the claim to the City. Attached is the response from our insurance carrier and the claim has been denied. According to prior Council action, staff will pay the claim, unless Council reconsiders it's position and directs staff not to pay the claim ($1,808.50) at the 3/21/89 meeting. GV:mmr GAS business Services Inc 9571 West 7eth Street Suite 220 Elan limine.Minnesota 55366 T.Beyhone 612-942-9818 1 !� a anel otace I( J March 9, 1989 Jim Mork 903 West Fifth Avenue Shakopee, Minnesota 55379 GAB File No . 56527-14511 Our Insured : City of Shakopee Date of Loss : February 2. 1989 Type of Loss: Sewer backup 1-� Dear Mr. Mork: As you are aware our office is handling the above captioned matter on behalf of the City of Shakopee. We subsequently commenced with and have now completed our investigation into this occurrence. Your loss occurred on February 2. 1989 when apparently a sewer backup occurred within your dwelling. In our investigation we have discovered that the City did not actually repLace .the main sewer line back in 1985 but had been done by S & M Hentges as the independent contractor. Since S & M Hentges completed the work as the independent contractor, there is no Liabi Lity on the part of the City for your damages . Your claim would be against S & M Hentges . we sincerely regret .that this occurrence took place. It is our position that the City of Shakopee did not cause or contribute to the problem.and we must respectfully deny your claim for damages . We are sorry we are unable to be of assistance to you in this matter . Sincerely. Allen L. Corcoran Adjuster ALC/pm cc : Capesius Agency P .O . Box 97 Shakopee. MN 55379 Attn : Sue SichmeLLer cc : City of Shakopee 129 East First Ave . / Shakopee. MN 55379 Attn : David Hutton, City Engineer 13c, NOTICE OF PUBLIC WORKING SESSION OF THE CITY OF SHAKOPEE, INDEPENDENT SCHOOL DISTRICT NO. 720 AND SCOTT COUNTY POLICY BODIES ON 1989 TAX ISSUES. Pursuant to the request of the City of Shakopee Council, a Public Working Session has been scheduled for Monday, April 3, 1989, at 7 o'clock P.M. at<antrol Ele wextay Lya,�s rvq for the purpose of developing a plan to respond to taxpaper issues. While this is a public meeting held in accordance with the Minnesota Open Meeting Law, it is not a public hearing. Taxpayers and citizens are invited to attend this meeting but are requested to reserve their views for the anticipated hearing at which the evolving plan(s) will be presented. AGENDA 1. Convenor of Meeting: Dennis R. Kraft, Acting Shakopee City Administrator 2. Selection of Presiding Officer by policy bodies. 3. Identify 1989 tax issues. 4. Formulate alternative action plans. 5. Consensus on recommendations to respective policy bodies for subsequent official action.