HomeMy WebLinkAbout02/21/1989 MEMO TO: Mayor and City Council
FROM: Dennis R. Kraft, Acting City Administrator
RE: Non-Agenda Informational Items
DATE: February 16, 1989
1. Mark your calendars - Board of Review for the City of
Shakopee has been set for May 9, 1989 at 7:00 p.m.
2. Judy did talk with Mr. Tom Hennen, County Auditor, about
writing something for the paper regarding tax statements.
He seemed to be agreeable to do so. He did indicate that
the county taxes aren't going up drastically. He thought
the approach that he might use is to suggest that residents
compare their tax statements for this year with their tax
statements from last year. The tax statements do breakout
the taxes for each taxing jurisdiction. Without saying so,
residents can determine where the large increases are.
3 . Attached is a copy of Administrative Policy No. 167,
Enforcement of Snow Removal from Public Sidewalks.
4. Attached is a memorandum from Dave Hutton regarding 5th
Avenue between Fillmore and Market Streets.
5. Attached is a memorandum from Barry Stock regarding a Dial-
A-Ride contract dispute.
6. Attached is the Revenue and Expenditure Report as of January
31, 1989.
7. Attached are the minutes of the February 13 , 1989 City
Council Worksession.
S. Attached are the minutes of the January 25, 1989 Energy &
Transportation Committee meeting.
9. Attached are the minutes of the January 11, 1989 Community
Development Commission meeting.
10. Attached are the minutes of the January 11, 1989 Downtown Ad
HOC Committee meeting.
11. Attached are the minutes of the October 5, 1988, January 9,
1989 and January 10, 1989 SPUC meetings.
12 . Attached is a memorandum from LeRoy Houser regarding the
closing of Arnie's Bar.
13. Attached is a memorandum from Jack Coller regarding the
status of projects and reducing the size of the Council from
five to four members.
3
ADMINISTRATIVE POLICY NO. 167
SUBJECT: Enforcement of Snow Removal from Public Sidewalks
DATE ADOPTED: February 8, 1989
SOURCE OF AUTHORITY: Department Heads/Staff Meeting
On January 17, 1989, the Shakopee City Council moved to
enforce the snow removal ordinance that is in effect rather than
go by complaints, by a timely inspection within the time limits
of the ordinance.
The current City Code requires the removal of snow from
public sidewalks within the commercial zones within 12 hours
after each snow fall and within 24 hours after each snowfall
within area zoned other than commercial.
The Building Department will inspect and prepare the lists
of property owners and addresses where snow has not been removed
within the required time frame. This list will be provided to
the Public Works Superintendent. The Public Works Superintendent
will see to it that the snow is removed from the sidewalks. The
Public Works Superintendent will provide the Finance Director
with the names and addresses of the parties whose snow has been
removed. The FInance Director will mail bills to the appropriate
parties whose snow has been removed.
This policy supercedes the policy dated October 10, 1988.
CC: City Administrator
City Clerk
Building Official
Public Works Superintendent
Finance Director
City Council - Info Item 2/21/89
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"7
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, City Engineer
SUBJECT: 5th Avenue Between Fillmore and Market
DATE: February 15 , 1989
INFORMATIONAL ITEM FOR COUNCIL
One particular property owner that was at the public hearing for
the above referenced project is under the impression that staff
is preparing an "Option 4" for Council consideration.
Option 41 as brought up by Mr . Cal TenEyck , was identical to
Option 1 except for not improving that portion of 5th Avenue
between Fillmore Street and Main Street.
On the contrary , Council did not direct staff to prepare any
fourth option, but rather ordered plans and specifications for
the entire project as described by Option 1 in the feasibility
report. Staff is not preparing a fourth option for Council
consideration.
As I indicated at the public hearing, many different options can
be developed for this project. Option 1 is the only alternative i
that completes all improvements to all the streets and utilities
in the area . All other options are considered "partial "
alternatives by only completing parts of the streets and
utilities.
Option 4 was considered during the preparation of the feasibility
report but was not included in the final report since it did not
meet the project limits as described in the petition. I have no
doubt that Option 4 is feasible, as were Options 2 and 3 but
Option 1 is the only option that completes all improvements. In
order to complete the transportation network, provide utilities
to the entire area, promote development which will in turn
increase the tax base and provide additional housing, staff still
recommends that Option 1 be ordered.
Staff wanted to inform Council that an Option No. 4 is not being
prepared and that preparing a fourth option would not bring out
any new information that was not brought up at the public
hearing. If Council desires that a report be done on Option 4 ,
then staff should be directed to do so.
DH/pmp
OPTIONS
MEMO TO: Shakopee City Council
FROM: Barry A. Stock, Administrative Assistant
RE: Dial-A-Ride Contract Dispute (Non-Agenda Informational)
DATE: February 17, 1989
INTRODUCTION•
On February 7, 1989 the Shakopee City Council directed staff
to negotiate an agreement with Morley Bus Co. for the provision
of Dial-A-Ride service in Shakopee. On February 15, 1989 a
formal dispute was registered by Metro Ride Inc. protesting the
City of Shakopee's decision. (See attachment #1) .
BACKGROUND:
The Dial-A-Ride request for proposal specifications does set
forth a dispute resolution process for providers who feel they
have been unfairly treated. On February 15, 1989 the Energy and
Transportation Committee reviewed the proposed Dial-A-Ride
contract between the City of Shakopee and Morley Bus Co. The
Energy and Transportation Committee also reviewed Metro Ride's
formal dispute and found that the methodology utilized by the
review team was consistent with the best interest of the City of
Shakopee, the procedures set forth by the Regional Transit Board
and the request for proposal specifications. At that time, the
Energy and Transportation Committee moved to recommend to City
Council that the Dial-A-Ride contract between the City of
Shakopee and Morley Bus Co. be approved.
In accordance with the dispute resolution process set forth
in the request for proposal specifications, the request for
proposal review team met on February 16, 1989 to consider Metro
Ride's dispute. At that time, the review team found no basis in
Metro Ride's formal dispute to justify a change in position in
terms of Dial-A-Ride provider selection. It was the consensus of
the review team that they would proceed in entering into
agreements with Morley Bus Co. for the provision of Dial-A-Ride
service to their transit service areas.
The review team also drafted a formal response to Metro
Ride's protest. Because the City of Shakopee is under contract
with the Regional Transit Board, the disputing party (Metro Ride
Inc. ) may pursue their dispute with the Regional Transit Board.
Regardless of whether or not Metro Ride intends to pursue the
dispute to a level higher then the City of Shakopee, the Energy
and Transportation Committee is recommending that the City of
Shakopee proceed in entering into an agreement with Morley Bus
Co. for the provision of Dial-A-Ride service in Shakopee. This
matter will appear before the Council at their March 6, 1989 .
meeting.
COVlU)MgETRO
RIDE INCB0027thAve.S.E • Minneapdis,MN 55414 • (612)331-31611
February 15, 1989
Harry A. Stock
Administrative Assistant
0
City of Shakopee
129 East First Avenue _..
Shakopee, MN 55379-1376 .. .
Dear Mr. Stock :
Metro Ride has been advised that the cities of Eden Prairie,
Chaska, Chanhassen (Southwest Metro) , Shakopee, and Plymouth
approved the selection of Morley Rus Company as the Dial-A-Ride
contractor.
Metro Ride is filing a formal protest of this award of contract
as stipulated in the request for proposal . Metro Ride' s reasons
for protest are enumerated in the previously submitted letter
dated February 2, 19e9 (see Attachment A) .
In addition to the four areas delineated in the February 2
letter, Metro Ride suggests that it would be in both the
contracting bodies' and the bidders' best interests to reexamine
the methodology used by the review team. The participating
bodies might prequalify bidders and award the contract on the
basis of the lowest price submitted by qualified bidders.
This meti:cd would eliminate current evaluation system' s irability
to explain the distinction between awarding bidders 1 point or 2
points in a particular category or how one proposed new vehicle
is more desirable than another new vehicle. The purposed change
in methodology would remove the element of subjectivity in the
evaluating process.
The remedy requested by Metro Ride through this letter of protest
is that Metro Ride, the lowest responsible bidder, be awarded the
Dial-A-Ride contract.
Sincerely,
Ed Wisniewski
President
EAW/jw
Attachment
METRO RIDE INC. 8W 24th Ave.SE. Minreapolis,MN 55414 • (612)331-3161
February 2, 1989 Attachment A
Barry A. Stock
Administrative Assistant
City of Shakopee
129 East First Avenue
Shakopee, MN 55379-1376
Dear Mr. Stock:
Metro Ride was notified on Friday, January 27, 1989, that the
transportation evaluation review team for the Shakopee and SWMTC
Dial-A-Ride Program will recommend that Morley Bus Company be
awarded the service contract as described in the RFP dated
December 8, 1988.
Metro Ride formally disputes this recommendation.
Metro Ride believes that several issues were not adequately
addressed in the preliminary recommendation. There are at least
four categories in which criteria used in ranking Morley Bus
Company is inconsistent with documented data. In order to reach
an objective and fair decision, the following information should
be considered :
1 . Price
Metro Ride' s charge to provide the service described in the
RFP for the Shakopee and SWMTC Dial-A-Ride service is
$518,648 per year. Service provided by Metro Ride would
meet all specifications delineated in the RFP.
Morley Bus Company's cost to provide service is $585,360 per
year.
The savings provided by contracting with Metro Ride is
$66,712 per year, or $200,136 over the three-year contract
period . By contracting with Metro Ride, the participating
bodies would realize a substantial savings for this service.
2. Vehicles
The RFP states that a combination of mini-vans and 15-
passenger vans is preferred for the Dial-A-Ride and SWMTC
service. Metro Ride, in its presentation to the =valuating
committee on January 24, stated it would provide all new
vehicles in any combination and color preferred by the
J
WRIME4th Ave.S.E. • Minneapolis.MN 55414 • (612)331-3161
ry Stock
February 2, 1989
Page Two
participating bodies. Provision of such vehicles meets the
Optimum specifications in the RFP. However, Metro Ride was
ranked second in the "Proposed Vehicles" category on the
evaluators' review sheet.
3. Vehicle Maintenance and Safety Programs
Morley Bus Company received the highest ranking in this
category. However, information provided by the Metro
Mobility Administrative Center, of which both Metro Ride and
Morley Bus Company are considered major providers, suggests
that this ranking may not be based on actual operating
statistics. The following MMAC data is based on the period
January 1 - December 31, 1988. (Complete MMAC summary
report is attached. )
Morley Bus Metro Ride
(Suburban
Paratransit)
Accidents/Incidents 24 1
Safety Related Complaints 15 2
Vehicle Condition Complaints 23 O
Driver Courtesy Complaints 9 O
Metro Ride questions how Morley Bus Company, with the above
level of complaints in comparison with Metro Ride, is
accorded a higher rating in the maintenance and safety area.
Metro Ride's driver training program, which produced drivers
who received no rider complaints, was ranked below that of
Morley Bus Company's, which received a significant number of
courtesy complaints.
In August, 1988, the Regional Transit Board financed an on-
site vehicle condition and maintenance inspection program at
Morley Bus Company. This extraordinary action was
precipitated by numerous vehicle safety concerns raised by
the public.
c(IJ S
METRO RIDE INC. 800 24th Ave.S.L • Minneapolis.MN 55414 • (612)3'31-3161
Stock
February 2, 1989
Page Three
4. Conflict of Interest
One member of the evaluating team was a former supervisory
employee of the Morley Bus Company (Suburban Paratransit
Division) . This fact raises the issue of conflict of
interest and raises doubts about the objectivity of the
evaluation.
Metro Ride requests that the above-raised issues be addressed by
an independent evaluating team before the final contract is
awarded. It is not Metro Ride's intention to degrade the Morley
Bus Company in any manner, for both companies operate in a
friendly, competitive spirit. However the questions raised in i
this letter require an extensive company-by-company comparison so
that the residents of Shakopee and Eden Prairie area receive the
most reliable transportation service available.
Sincerely,
i
Ed Wisniewski
President
i
EAW/jw
Enclosures
cc : Beverly Miller, SWMTC
Judy Hollander, RTB
Mark Ryan, RTB
Delores Labens, Mayor, City of Shakopee
Gary Peterson, Mayor, City of Eden Prairie
Common Council Members, Cities of Shakopee and Eden Prairie
Roger Pauly, Eden Prairie City Attorney
Jack Coller, Shakopee City Attorney
CITY OF SHAKOPEE
V *� r
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 553791376 (612)445-3650 �A)'
February 21, 1989 •` '
Ed Wisniewski, President
Metro Ride Inc.
800 - 24th Ave. S.E.
Minneapolis, Mn 55414
Dear Mr. Wisniewski:
On February 15, 1989 I received a correspondence from you
formally protesting the cities of Eden Prairie, Chaska,
Chanhassen (Southwest Metro) , Shakopee and Plymouth's approval of
the selection of Morley Bus Co. as the Dial-A-Ride provider in
each of the aforementioned service areas. In accordance with the
dispute resolution process outlined in the request for proposal,
this correspondence shall serve as the participating bodies
formal response to your dispute.
In your letter dated February 15, 1989 you enumerated the
following issues as the basis for your dispute: 1. Price, 2.
Vehicles, 3. Vehicle Maintenance and Safety Programs, 4 . Conflict
of Interest, and 5. Evaluation Methodology. The remedy requested
by Metro Ride through your letter of protest is that the
participating bodies award the Dial-A-Ride contract to Metro Ride
to serve the Southwest Metro and Shakopee service areas.
On February 16, 1989 the request for proposal review team
met to consider Metro Ride's dispute. Prior to responding to
each of your concerns, the request for proposal review team would
like to review the evaluation process that was followed. The
participating bodies evaluation process began with the issuance
of a Request for Proposal (RFP) , in which specifications of the
service were stated, the expectations of the participating bodies
and the evaluation process that would be followed. The process
continued with a pre-bid conference at which the RFP was
discussed in greater detail and providers were given the
opportunity to ask questions and raise issues with the RFP.
Once the proposals were received, copies of each were sent
to the individuals that were selected to serve on the review
team. The review team then met to review the proposals as a.
group. At that meeting, it was the consensus of the review team
to schedule an interview with each of the perspective providers
that submitted a proposal. Following the interview process, each
individual member of the review team (with the exception of the
The Heart Of Progress Valley
AN EWAL OPPORTUNITY EMPLOYER
RTB representative) ranked each proposal based on the evaluation
criteria described in the RFP. I should point out that each
individual member of the review team ranked the proposals based
on the needs and best interests of the service area they were
representing.
Upon ranking the proposals, each individual member of the
review team (with the exception of the RTB representative) made a
recommendation to their , participating body's governing board
in terms of provider selection. By coincidence, each of the
three participating bodies independently ranked Morley Bus Co. as
the preferred provider for their service area.
On February 16, 1989 the request for proposal review team
met to consider Metro Ride's dispute. The review team would like
to point out to Metro Ride that cost was not the sole determining
factor in selecting a provider for service. In fact, cost was
only one of five factors evaluated by the review team. The
review team also felt that their evaluation was consistent with
what was stated in the request for proposal specifications.
Finally, the review team contends that their was no technical
failure or flaw in the evaluation process. As a courtesy, the
review team would like to respond to each of your individual
concerns.
1. Price - As stated in the RFP, the proposal with the lowest
hourly rate would receive the highest ranking. The
participating bodies agree that Metro Ride Inc. did in fact
submit the proposal with the lowest hourly rate to the
Southwest Metro and Shakopee service areas. Southwest Metro
and Shakopee each gave Metro Ride the highest ranking in
this category.
Since all the providers were told at both the pre-bidders
meeting and in several different sections of the proposal
specifications that cost would not be the sole determining
factor in awarding the contract, the review team does not
feel that it would be proper to select a provider simply
based on their cost quotation.
The review team would also like to challenge the cost saving
figures illuded to by Metro Ride in their dispute. Since
Morley Bus Co. is proposing to provide service on a revenue
hour basis as opposed to Metro Ride's scheduled hour cost
proposal, the cost differential between the service
proposals is greatly diminished. In fact, this one
difference alone between the Morley proposal and the Metro
Ride proposal could be more then enough to offset the cost
differential between the two proposals. Additionally,
Morley Bus Co. has proposed to provide additional vehicles
-
in two hour increments at their quoted hourly price for
service. Metro Ride Inc. on the other hard has agreed to
provide vehicles at their quoted hourly bid price in eight
hour increments. Given the fact that the service areas in
I
question are rapidly expanding, Morle_y's proposal again
offers an advantage over Metro Ride's proposal in terms of
cost. Finally, in Southwest Metro's evaluation of the
proposals, Morley's Bus Co. 's proposal was enhanced by the
fact that they bid on all three systems.
2. Vehicles - For this evaluation criterion, the proposal that
provided vehicles most closely to those requested and in
best overall operating condition and appearance along with
the most comprehensive vehicle maintenance and safety
program would receive the highest ranking.
The review team concurs that Metro Ride did meet the request
for proposal specifications regarding vehicles to be
provided. The reason Morley Bus Co. ranked higher in this
category was due to the fact that Morley Bus Co. not only
met the proposal specifications in this area, but they
exceeded them. Morley Bus Company proposed a greater degree
of flexibility in the selection of several different types
of vehicles available and also the painting and design
schemes to be used on the vehicles. It was consensus of
each member of the review team that in this criteria, Morley
offered the best overall vehicles for service.
3 . Vehicle Maintenance and Safety Program - The request for
-proposal specifications did not have a separate individual
evaluation criterion ranking category for vehicle
maintenance and safety program. However, these two items
were included in the review criteria that reviewed vehicle
types and maintenance practices. The RFP stated that
proposals that had the most comprehensive vehicle
maintenance and safety programs would receive the highest
ranking.
Based on the maintenance and safety programs specified in
the proposals received, the review team ranked Morley Bus
Co, higher than Metro Ride in this category.
Prior to ranking the proposals, the review team checked the
references provided by the prospective bidders. The review
team was aware of the MMAC data provided by Metro Ride Inc.
in their dispute. Upon the review team's analysis of this
information and based on the reference checks, the review
team felt that the number of complaints was not out of line
in relation to the number of passenger trips provided by
Morley. Additionally, the review team reviewed the provider
performance statistics in the RTB's legislative report on
metro mobility. This study revealed that Morley Bus Co. had
a lower ratio of passenger complaints to total trips
provided in relation to Metro Ride. Finally, since the
-
service requested is not metro mobility service, the review
team was impressed by the fact that Morley Bus Co. is
currently operating Dial-A-Ride programs that paralleled the
service requested. The transit review team spoke with the
Transit Administrator in charge of these systems and
discovered that White Bear Lake area transit has received
less then 10 passenger complaints in the last 10 years.
Additionally, in the NEST program, the number of complaints
received in the first year of operation have been minimal.
4. Conflict of Interest - Prior to initiating the request for
proposal process the review team was aware of the fact that
the representative from the Regional Transit Board serving
on the review team was a former supervisory employee of
Morley Bus Co. (Suburban Para Transit Division) . The review
team takes issue with Metro Ride's contention that this fact
may have distorted the review teams objectivity in
performing the evaluation. It has been 4 1/2 years since
Mr. Ryan worked for Morley Bus Co. Additionally, Mr. Ryan
is the responsible party at the Regional Transit Board in
charge of assisting RTB providers in selecting operators in
accordance with the RTB's Standards, Procedures and
Guidelines for Competitive Procurement of public transit
service contracts. The review team would also like to
reiterate that Mr. Ryan did not participate in the ranking
of the proposals. Finally, Mr. Ryan is the Regional Transit
Board's Project Manager for each of the three participating
bodies.
5. Evaluation Methodology - The review team concurs that the
methodology utilized in selecting a provider was subjective
in nature. However, the review team believes that the
methodology and ranking system utilized in evaluating the
proposals was fair and impartial. The review team also
contends that they have followed and exceeded the request
for proposal guidelines as set forth by the Regional Transit
Board. The process utilized by the participating bodies is
not in conflict with the normal procedures established and
regularly utilized by the Regional Transit Board. Metro
Ride's suggestion that providers be pre-qualified would not
eliminate the element of subjectivity in }completing the
evaluation process. Finally, since this is a request for
proposal, municipalities are not legally obligated to select
the provider with the lowest cost proposal.
On February 16, 1989 the review team unanimously endorsed
the selection of Morley Bus Company as the provider for the
participating bodies service areas. The review team found no
basis in Metro Ride's formal dispute to justify a change in
position in terms of Dial-A-Ride provider selection.
The review team would like to thank Metro Ride Inc. for
submitting a proposal for the services requested. I hope that
our analysis of your dispute meets with your favor and addresses
your concerns. This concludes the local dispute resolution
process and the participating bodies are proceeding in entering
into an agreement with Morley Bus Co. If you have any other
questions or require additional information, please feel free to
call me at 445-3650.
Sincerely,
Barry A. Stock
Administrative Assistant
BAS:trw
CC: Gregory Andrews, Ex. Director RTB
Mark Ryan, Programs Mgr. RTB
Frank Boyles, Asst City Manager, Plymouth
Beverly Miller, Ex. Director, SW Metro Transit Comm.
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OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
WORKSESSION SHAKOPEE, MINNESOTA FEBRUARY 13, 1989
Councilmembers met with department heads at 4 :00 P.M. at the
Shakopee House for the purpose of establishing goals and
objectives for 1989. Present were: Cncl.Clay, Wampach, Zak,
Vierling, Scott, and Mayor Lebens. Also present were: Leroy
Houser, Building Official; George Muenchow, Shakopee Community
Services Director; TOM Brownell, Chief of Police; Charlie Ries,
Fire Chief; Judith S. Cox, City Clerk; Jim Karkanen, Public Works
Superintendent; Dave Hutton, City Engineer; , Gregg Voxland,
Finance Director; Julius A. Coller II, City Attorney; and Dennis
Kraft, Acting City Administrator.
Mr. Kraft reviewed the 1988 Goals and Objectives.
Council and staff formulated goals for consideration after which
time each person rated the goals as to priority. The goals
considered were as follows: Highway 101 (Southerly) Bypass,
Upper Valley Drainage Project, New City Hall, Highway 169/Mini
Bypass, Comprehensive Plan Completion/Adoption/Implementation,
Economic/Industrial Development, Park Development, Elimination of
Downtown Blight, Senior Citizen Housing, Community Center, Hockey
Arena, Downtown/Institutional Parking, Animal Control, Human
Social Concerns, City Council Size, Community Image, Light Rail
Transit, Intergovernmental Cooperation - Roads, Complete 2nd '
Avenue Around Depot, Pay Increase for Council, and a New (2nd)
Fire Station.
Council discussed the fact that tax statements will soon be out
and that taxes are expected to increase significantly. They
asked the Acting City Administrator to prepare an explanation of
the recourse available to the tax payers if taxes increase over
10%, as well as the make up of the taxes so that they would have
this information available to respond to calls.
Council asked the City Attorney to research the alternatives to
changing the number of members on the Council.
There was discussion on park development and the fact that
funding from civic organizations may be decreasing in the future
because funds derived from the Renaissance are decreasing.
There was discussion of simplifying the development process so
that the time required for the process could be shortened.
Mention was also made of improving on the requirement that
developers deal with two different units of government for public
improvements - the City and Shakopee Public Utilities.
Department heads were dismissed at 8:00 P.M.
The Acting City Administrator invited Councilmembers to comment
on how they operate as a council and also on Council/staff
relationship. The 'w�orksession concluded at about 9:45 P.M.
Judith S. Cox
City Clerk
ENERGY AND TRANSPORTATION COMMITTEE
Regular session Shakopee, MN January 25, 1989
vice Chair Schmidt called the meeting to order at 7:15 P.M. with
Commissioners Prudoehl, Roman, Leverson, and Kahleck present.
Absent were Commissioners Ziegler and Spiotta. Also present were
Barry A. Stock, Administrative Assistant, Ralph Garbe, Ryder
Student Transportation, John Drees and Elmer Otto.
Roman/Prudoehl moved to approve the minutes of the December 14,
1988 meetings as kept. Motion carried unanimously.
Mr. Stock stated that the City of Shakopee jointly solicited
proposals for Dial-A-Ride service with the communities of
Plymouth, Chanhassen, Chaska and Eden Prairie. The proposal
deadline date was January 13, 1989. Five proposals were
submitted in response to the RFP. Mr. Stock noted that one of
the prospective bidders did not put in a proposal for the
Shakopee system.
Mr. stock reminded the Committee that the City was not obligated
to select a provider that also would provide service to the other
participating bodies. He also noted that each participating body
will subsequently enter into a separate agreement for Dial-A-Ride
service to their community.
Mr. Stock stated that the proposals identified a set of
evaluation criteria that was used by the review team to rank the
proposals. Mr. Stock then went through the evaluation criteria
and points assigned to each of the prospective bidders. Mr.
Stock noted that each of the categories were ranked from 1 - 4.
Number 1 being the best score. In the final analysis after
ranking all the evaluation criteria, Morley Bus Company came in
with the best score followed by Metro Ride.
Commissioner Schmidt questioned if this was the ranking that was
done by the entire review team. Mr. Stock stated that each
participating body evaluated and ranked the proposals on their
own. since each of the participating bodies is interested in
something different for their system, it did not make sense for
us to jointly rank the proposals. However, Mr. Stock noted that
the other two participating bodies are also favoring Morley Bus
Company as the provider for their service.
Mr. Stock stated that he has taken the Benjamin Franklin approach
in reviewing each of the prospective bidders. He noted that he
has done a list of pros and cons for each prospective bidder.
Mr. Stock stated that in his opinion -Morley Bus Company had the .
greatest level of management expertise. He also noted that
Morley's proposal allowed the City of Shakopee to add vehicles
1
N
in two hour increments at the stated bid price. Mr. Stock stated
that he felt that this was a tremendous asset. Mr. Stock noted
that Morley's proposal also allowed service to be billed on a
revenue hour basis. The other providers were proposing billing
on a scheduled hour basis. Mr. Stock explained the difference
between these two types of billing methods. He noted that the
revenue hour basis was more advantageous to the City than the
scheduled hour basis. In revenue hour billing, the time clock
does not start ticking until a cyder gets on a van. This
compares to a scheduled hour basis where the provider receives
the stated hourly bid price for the operating hours established
by the City.
Morley's proposal also provided for no minimum hours of
guaranteed service and allowed the City of Shakopee to reduce
hours with no penalties. Additionally, Mr. Stock stated that he
felt that Morley's proposal gave the highest degree of
flexibility in selecting vehicles. Additionally, Morley is a
family owned business with a tremendous amount of commitment to
their employees.
Mr. Stock stated that one of the cons for Morley's proposal is
that the storage, maintenance and dispatching facility would be
located in Eden Prairie. He noted that in his opinion this issue
would not adversely affect the system performance. The second
con listed for Morley's proposal is that their price was 4.8%
higher then the lowest bidder.
Mr. Stock noted that the lowest bidder for the Shakopee Dial-A-
Ride system was Metro Ride. He noted that Metro Ride previously
operated the Shakopee Dial-A-Ride systems under the name Kare
Kabs. They therefore have some knowledge of the service area and
good Dial-A-Ride experience. He also noted that they are
proposing to locate their dispatching and storage facility in
Shakopee. On the other hand, they are proposing to utilize the
current Dial-A-Ride dispatching and storage facility. Mr. Stock
stated that from his viewpoint this is negotive. Mr. Stock noted
that this facility is in bad shape and is having a negative
impact on employee moral. He also noted that Metro Ride was
proposing to store some of their vehicles outside and that
service would be billed on a scheduled hour basis.
Mr. Stock stated that our current provider, Ryder Student
Transportation came in with a price 14.7% higher then the lowest
bidder. This was definitely a con in considering them as our
future provider. He also noted that their service will be billed
on a scheduled hour basis. On the positive side, Ryder has
tremendous knowledge of the service area and they are proposing
to locate their maintenance, storage and dispatching facility in
Shakopee. Ryder also had the best employee wage and benefit
package of the prospective providers.
i
2
The fourth proposal was received from Hanus Bus Company. Mr.
Stock noted that Hanus did have the lowest bid price to provide
service to all three communities. However, Hanus Bus Company has
no actual Dial-A-Ride experience. Given the qualifications of
the other three bidders, Mr. Stock stated that he did not feel it
would be appropriate to recommend Hanus for the service.
In light of the evaluation and ranking of the pros and cons for
each of the providers, Mr. Stock stated that he was recommending
Morley Bus Company as the operator for the Shakopee Dial-A-Ride
service.
Commissioner Kahleck stated her concerns regarding the Morley
proposal. She stated that she was concerned about the storage,
maintenance and dispatching facility to be located in Eden
Prairie. She questioned whether or not Shakopee residents would
be employed by Morley. She felt strongly that it was important
for Shakopee residents to be considered in the hiring drivers of
the provider. She also questioned whether or not Shakopee
residents would be willing to commute to Eden Prairie to work for
the new provider. Finally, she questioned whether or not
Morley's two year minimum driver experience would have an adverse
effect on the hiring of current staff.
Mr. Stock stated that he has spoken with representatives from
Morley Bus Company and they are definitely interested in hiring
the current Dial-A-Ride staff. Mr. Stock stated that he
recognizes that it may be difficult for the current staff to
commute to Eden Prairie but that they should not feel threatened
with the lose of employment. Mr. Stock also noted that our
current provider is not obligated to hire employees from
Shakopee. In fact, several of the employees are not Shakopee
residents. Therefore he did not see a real significant impact on
Shakopee economy as a result of potential lost jobs due to moving
the Dial-A-Ride program operations outside of Shakopee. He also
noted that the telephone number for the Shakopee Dial-A-Ride
program would be the same number that we have today. Shakopee
residents would not know that the Dial-A-Ride office is not
located in our community.
Mr. Stock stated that in past experience in operating the Dial-A-
Ride program he has discovered that it is very important to have
courteous and friendly drivers and dispatchers. He also noted
that it is important for the management of the Dial-A-Ride
operation to treat their employees with dignity and respect. He
felt that Morley Bus Company would provide the best overall
service to the community and be within the cost perimeters that
we have to work with.
3
oodioo
Prudoehl/Roman moved to recommend to City Council that the
appropriate City officials be directed to negotiate an agreement
with Morley Bus Company for the provision of Dial-A-Ride service
in Shakopee. Motion carried unanimously.
Mr. Stock stated that in the past week there has been some
problems on the Dial-A-Ride program in regards to staffing. He
has requested Ralph Garbe, Manager of the Dial-A-Ride program to
attend the meeting to inform the Commission of those problems and
how they are being resolved.
Mr. Garbe stated that last week he was informed by Mr. Stock of
potential employee problems at the Dial-A-Ride office. He
quickly responded and met with Mr. Stock that day. Since that
time, a meeting of all the Dial-A-Ride employees has been held
and issues were presented and discussed by both the management
and employees. Mr. Garbe also noted that one employee has been
dismissed as a result of the investigation. Mr. Garbe also noted
that they were continuing the investigation and other changes may
occur in the near future.
Mr. Stock thanked Mr. Garbe for responding so quickly to the
problem. Commissioner Kahleck also stated her appreciation for
Mr. Garbe's quick response and action.
Mr—Stock then reviewed the refuse collection recycling marketing
plan with the Committee. He noted that several flyers would be
distributed directly to Shakopee residents. Mr. Stock also noted
that Anchor Glass has agreed to participate in the sponsorship of
our recycling program. Mr. Stock revealed the new recycling logo
for the City's program. Commissioner Schmidt suggested that we
have a coloring contest for the logo. Mr. Stock stated that he
felt Anchor Glass may be willing to sponsor this type of event
and he suggested that it be held at the Kindergarten age level.
Commissioner Kahleck suggested that presentations be made at the
Elementary School regarding our new program. Discussion ensued.
Mr. Stock stated that he would investigate whether or not this
type of presentation would be possible.
Mr. Stock also noted that the Shakopee Boy Scouts and Shakopee
Catholic Schools have agreed to distribute a recycling flyer
door-to-door in February.
Mr. Stock stated that the Shakopee Flex Pool Van has been
experiencing some problems with ridership. He noted that he was
requesting that the Flex Pool Van be eliminated. However, after
further investigation and discussion with the riders and drivers,
he is recommending that the Flex Pool Program be continued and
-
that marketing efforts be enhanced to increase ridership. Elmer
Otto questioned what the Van Pool program was. Mr. Stock then
4
explained the operation of the Van Pool program and the City of
Shakopee's transit funding.
Mr. John Drees suggested that a survey be conducted of Shakopee
residents to determine their awareness of the Van Pool Program.
He felt that this type of information might be useful in
identifying a marketing strategy for the Van Pool program. It
was the consensus of the Committee that this was a good idea and
that perhaps the survey could be expanded to include Dial-A-Ride
and be delivered in conjunction with the recycling door-to-door
flyer.
Mr. Stock stated that the Shakopee Cub Scouts have requested
clarification on whether or not they will receive funding if they
terminate their recycling program. Mr. Stock stated that in our
early discussions an offer was made to each of the volunteer
organizations in the amount of $1500 if they would discontinue
the operation of their program. Mr. Stock stated that this was
done in an effort to alleviate the loss of revenues that would be
incurred by these organizations as a result of the implementation
of our recycling program. Mr. Stock stated that this issue has
never formally been clarified by either the Commission or City
Council. He requested the Commission to recommend to City
Council that they participate in the funding of the Boy Scouts
participation in a Spring clean-up activity.
Kahleck/Roman moved to recommend to City Council that the City
participate in funding the Shakopee Cub Scouts in an amount of
$1500 if they discontinue their recycling program and agree to
participate in a Spring clean-up activity. Motion carried
unanimously.
Mr. Stock noted that the funds for this Spring clean-up activity
would come from the sale of recyclables generated in conjunction
with our recycling program.
Mr. Stock then reviewed the Dial-A-Ride and Van Pool monthly
reports with the Committee.
Kahleck/Roman moved to adjourn the meeting at 8:45 P.M. Motion
carried unanimously.
Barry Stock
Recording Secretary
5
9
Minutes of the
Community Development Commission
City Council Chambers
Shakopee, Mn
January 11, 1989
Chairperson Keane called the meeting to order at 5:30 p.m. with
the following members present; Jane DuBois, Mark Miller, Terry
Joos and Tim Keane. Absent were Commissioners Furrie and
Koopman. Also present was Barry Stock, Administrative Assistant.
Joos/DuBois moved to approve the minutes of the December 14, 1988
meeting as kept. Motion carried unanimously.
Mr. Stock then reviewed the One Year Work Plan with the
Commission. He noted that it was a Star City requirement for the
City of Shakopee to annually update the annual work plan. Mr.
Stock also noted that the One Year Work Plan had been put into a
format that was similar to the Downtown Committee One Year Work
Plan.
Mr. Stock then reviewed each of the goals with the Committee.
The first goal of the Committee was to provide for the
improvement of the transportation system and to enhance local and
regional transportation objectives. Commissioner DuBois
questioned what the Third Avenue Rehabilitation Project entailed.
Mr. Stock stated that it involved the complete reconstruction of
Third Avenue from Spencer to Shumway Streets. Mr. Stock noted
that the Third Avenue Project would be very similar to the Fourth
Avenue Project that was constructed in 1987. Chairman Keane
questioned whether or not the North/South streets between Third
and Fourth Avenue in the Downtown area were included in this
project. Mr. Stock responded in the affirmative. Commissioner
Keane then questioned whether the continued support to the Scott
County Transportation Coalition included funding from the City.
Mr. Stock stated that he did not know if the City of Shakopee
would be financially supporting the Scott County Transportation
Coalition in 1989 but they had done so in the past and he did not
have any reason to doubt why they would not continue to do so.
The second goal of the CDC was to encourage Downtown
redevelopment which would promote a vital
commercial/institutional district. Mr. Stock noted that these
items were the same objectives that were listed in the Downtown
Committee's One Year Work Plan. There were no additions to the
One Year Work Plan from the Community Development Commission
members on this goal.
The third goal of the CDC was to initiate planning and marketing
concepts that will increase residential development interest in
1
the community.
Mr. Stock stated that he did not think there was adequate
staffing to complete several of the objectives currently listed
under this goal. Discussion then ensued on the development of a
quarterly newsletter. Commissioner Keane suggested that this be
scaled back to a annual development update that could be
distributed to the development community in a promotional type of
brochure. It was the consensus of the Committee that this was a
good suggestion.
Commissioner Miller suggested that the Commission might want to
consider which of the four items that were debatable in terms of
completion without the infusion of additional staff and simply
pursue the objective that would be the Commissions #1 priority.
Chairman Keane suggested that as an alternative several of the
other items might be simply scaled back or pushed back in terms
of completion date. Commissioner Joos suggested that the
comprehensive amendments to the Zoning Ordinances be pushed back
until June of 1990 rather than June of 1989. This issue should
not be addressed until completion of the Comprehensive Plan. The
Commission concurred with Commissioner Joos' suggestion.
Commissioner Miller questioned what the CDC's role was in the
development of this One Year Work Plan. Chairman Keane stated
that the One Year Work Plan is the plan for the Community
Development Commission and that it is also being completed as a
Star City requirement. Mr. Miller questioned what type
involvement the CDC would have in items that would be reviewed by
the Planning Commission and City Council. Chairman Keane stated
that in some of the items listed in the One Year Work Plan, the
role of the CDC maybe non-existent. Chairman Keane stated that
the Commission also works through several of the other committees
in the City via a liaison person. In summary, Chairman Keane
stated that the CDC plays a watch dog role in insuring that the
goals and objectives as set forth in the One Year Work Plan are
met by the City Council and the various boards and commissions.
Commissioner DuBois shared the concern expressed by Mr. Miller in
that she felt that the majority of the items were assigned to
other committees and the CDC would have very little input.
Commissioner Miller stated that when he was appointed to the
Commission he expected to put in a lot more time on various
issues. He stated that at the present time it seems the
Committee simply reviews items submitted by staff for approval.
He would like to see the Committee members be more actively
involved in establishing programs and investigation of issues.
Commissioner Miller suggested that sub committees be created of
the CDC members to further investigate specific issues and
programs. He also suggested that these commissions not be
staffed by City staff persons.
2
Mr. Stock stated that several years ago the CDC discussed this
very same concept. At that time, the major stumbling block in
the concept was that there was no staff to staff the sub
committees. If Mr. Miller was proposing that the sub committees
not have any direct staffing assistance, Mr. Stock stated that he
felt it was a good idea and should be pursued by the CDC. He
noted several items that deserve further attention by City staff
but there is not simply enough time in a day to address all the
issues with the existing staffing levels. Mr. Stock suggested
that the Committee could create several sub committees and
provide staff with direction and perhaps an action plan on issues
determined by the CDC that deserve further City attention. It
was the consensus of the Commission that this is what they would
like to see happen.
Commissioner Miller also suggested that if possible he would like -
to have staff develop a list of several questions that the CDC
members could use in interviewing all new business owners in
Shakopee. He felt this would provide the City with useful
feedback in determining whether or not the City of Shakopee is
effectively dealing with the concerns of new businesses. Mr.
Stock stated that he thought this was a good idea and he could
complete a preliminary set of questions for the CDC's review at
their next meeting. It was also the consensus of the Commission
to include this item on their One Year Work Plan. Mr. Stock
suggested that an item be added to goal #6 which stated that the
Commission would develop an informal survey technique that CDC
members can utilize to solicit input from new businesses. It was
suggested by the Commission that a listing of all the businesses
in Shakopee be identified and split among the CDC members so that
there was no overlap of contacting businesses. Commissioner
DuBois suggested that survey techniques also be developed to
solicit input from developers/consultants and brokers doing
business in Shakopee. She felt that this would also be valuable
in providing the City with constructive input on how they can i
improve on the information that is being distributed from City
Hall and also on the overall image of the community. It was the
consensus of the Committee to add this as an objective under goal j
#6 of the One Year Work Plan.
Chairman Keane questioned whether or not it was realistic for the
Commission to pursue a policy on senior housing development
assistance. Mr. Stock stated that the preliminary results of the
Comp Plan Survey reveal a number of residents in Shakopee
interested in the additon of more affordable senior housing
development. With that in mind, Mr. Stock stated that he felt
that the Commission would have a good chance of getting a policy
on senior housing development assistance adopted and approved by
City Council and the HRA. Mr. Stock also noted that he is aware
of one developer that is currently considering a senior cottage
-
housing project. However, the developer is hesitant to pursue
the project without any City financial assistance. The
3
Commission members concurred that senior housing was a problem
and that it is going to become an even greater problem in the
future. The Commission concurred that the City of Shakopee
should take a pro active approach and develop a senior housing
development assistance policy at this time.
Discussion then ensued on the possibility of implementing a
monthly issues and answers cable television series to be
broadcast on the public access channel. Commissioner Keane
questioned whether or not this was possible. Mr. Stock stated
that with the cable camera that is currently positioned in the
Council Chambers we could go so far as to direct a call in
question and answer program live from the Council Chambers.
Commissioner DuBois stated that she felt this was an excellent
idea and would provide a great forum for Shakopee residents to
ask questions without directly appearing before the City Council.
Discussion continued on the remaining objectives listed in the
One Year Plan.
DuBois/Miller moved to recommend Council approval of the One Year
Work Plan. Motion carried unanimously.
Mr. Stock stated that the City of Shakopee is also required to
annually update their Five Year Work Plan. The Commission then
reviewed the Five Year Work Plan as submitted by staff. Mr.
Stock noted that the Commission shouldn't be quite cso concerned
about the Five Year Work Plan as the majority of the items listed
in the plan are meant for completion in 1989. He also noted that
each year the One Year Work Plan is annually updated and that is
where major emphasis should be placed.
Joos/DuBois moved to recommend Council approval of the City of
Shakopee Five Year Work Plan. Motion carried unanimously.
Mr. Stock then gave a verbal update on the Bergquist Company. He
noted that Bergquist has acquired the Kawaski property but that
they have not approached the City of Shakopee on the development
plans for their facility.
Mr. Stock also gave a brief update on the Mebco Company. He
noted that Mebco is very close to signing a purchase agreement on
property in the industrial park. He expected that the Mebco deal
would be finalized in early February.
Mr. Stock then briefly reviewed the Business Update from City
Hall. Mr. Keane then gave the Committee an update on the
Comprehensive Plan review process. Mr. Stock then stated that
the City Council tabled action on the amendment to the park
dedication fee schedule pending further information from staff.
The next meeting of the Committee is scheduled for February 8,
1989 at 5:30 P.M.
4
Mr. Stock told the commission that this would be Mr. Keane's last
meeting. Mr. Stock expressed his sincere appreciation for the
time that Mr. Keane has spent in assisting staff in developing
policies and programs for the overall benefit of the community.
The commission members reiterated Mr. Stock's appreciation and
regretted his resignation.
Joos/DuBois moved to adjourn the meeting at 7: 00 P.M. Motion
carried unanimously.
Barry A. Stock
Recording Secretary
5
PRCCEEDINGS OF THE
DOWNTOWN AD HOC COMMITTEE
Regular Session City Council Chambers. January 11, 1989
Chairman Laurent called the meeting to order at 7:45 A.M. with
the following persons present: Gary Laurent, Melanie Kahleck,
Bill Wermerskirchen, Jim Stillman, Harry Koehler and Joe Zak.
Barry Stock, Administrative Assistant was also present. Absent
were Ruben Ruehle, Sheila Carlson, Terry Forbord and Mary Keen.
Kahleck/Stillman moved to approve the agenda of the January 11,
1989 meeting as submitted. Motion carried unanimously.
Chairman Laurent stated that he had one change in the minutes on
page six. He stated that the third paragraph should state that
he felt that Mayor Lebens and the Downtown Committee were in
agreement that Levee Drive should be provided for in the mini by-
pass plan. He noted that the current minutes reflect that the
Downtown Committee was in favor of extending Levee Drive in
conjunction with the construction of the new bridge and by-pass.
Wermerskirchen/Stillman moved to approve the minutes as amended.
Motion carried unanimously.
Mr. Stock stated that the Downtown Committee had discussed the
work plan during their meeting in November and that at their last
meeting there was not time to further discuss the work plan. Mr.
Stock stated that he had assembled the goals and objectives that
were discussed in November and had worked them into a work plan
format. Chairman Laurent suggested that Mr. Stock go through
each of the objectives to make sure the Downtown Committee
understands them and agrees with them. Chairman Laurent
questioned whether the dates listed in the work plan were
accurate given the fact that there has already been a one month
delay in sending the work plan to Council for their approval.
Mr. Stock stated that he felt that the majority of the dates
could still be met but that several of them would have to be
pushed back. Mr. Stock also noted that City staff is currently
working on the development of the downtown property inventory.
He suggested that the date for completion of the inventory be
pushed back to March 1, 1989. Discussion ensued on the downtown
property inventory. It was the consensus of the Committee that
this was the number one priority for completion before other
elements of the work plan could be pursued. Commissioner
Stillman questioned what the downtown property inventory
entailed. Mr. Stock stated that approximately 6 months ago the
Downtown Committee approved a inventory schedule which simply
identified each of the parcels in the downtown area. The
inventory would also rank each of the parcels in terms of it's
building condition both interior and exterior and the property
-
owners willingness to sell and/or rehabilitate. Other items that
1
would be looked at in the property inventory included the parcels
proximity to the downtown area as well as the property's assessed
value and present market value. Mr. Stock stated that this
information would be very useful in directing interested
developers to potential development sites.
Commissioner Kahleck stated that the completion of objective #2
which calls for a prioritized site listing assumes the current
alignment of the proposed mini by-pass. She questioned what the
status was on that issue. Mr. Stock stated that Mayor Lebens
appeared in court during the first week in January and that the
Judge is in the process of setting a date for the trial. Mr. Zak
stated that Council has approved the mini by-pass as a part of
the official map and the Downtown Committee should continue to
operate as if that were the official plan until such time that
the court notifies the City otherwise.
Discussion ensued on several of the other objectives in the work
plan. Mr. Stock stated that the dates listed in conjunction with
the objectives assume optimum staffing conditions. Mr. Stock
noted that if a portion of his time is needed for industrial
development activity that the Downtown work plan would be put on
hold. Mr. Zak suggested that the City could possibly utilize
interns to complete some of the items on the Downtown Committee
work plan. Mr. Stock stated that we are currently utilizing an
intern to complete the property inventory schedule and that this
practice would be continued in the future.
Mr. Stock noted that City Council asked that the Downtown
Committee to attribute cost factors to each of the objectives.
He went on to state that none of the objectives listed actually
entail any City costs other than staff time. He went on to note
that if City Council would decide to further pursue some of the
objectives, cost may become an issue. He noted the construction
of a new city hall as an example.
Mr. Stock noted that the second goal for the Downtown Committee
was to identify project development activities which will enhance
the downtown area as a commercial/retail/service center. The
first objective listed by the Committee would be to utilize
market studies that are presently available to identify viable
commercial/retail/service needs of the community which might be
conducive to a downtown location. Chairman Laurent questioned
which market studies would be utilized by staff in completing
this analysis. Mr. Stock noted that the City presently has
approximately four market studies that were done since 1984 which
could be used in this analysis. He specifically noted the
Shakopee Valley Mall, Meritor Development, Downtown Blue Book and
Comp Plan analysis as possible tools. Chairman Laurent
questioned the validity of these market studies due to their age
and also the comp plan analysis. Mr. Zak stated that at the last
-
comp plan work session the consultant was requested to take a
2
/6
closer look at the commercial needs of the community. He thought
that this might be useful in completing the downtown market
analysis.
Chairman Laurent stated that approximately 18 months ago the
Downtown Committee approached the City Council to request the
completion of an updated market analysis of the downtown area.
The Downtown Committee's rationale at that time was that the
downtown blue book study was completed before the racetrack and
several other major developments in the community such as the
platting of 600 residential lots and the development of 300
additional hotel rooms. Mr. Zak questioned what the cost
estimate was at that time for the market analysis. Mr. Stock
stated that it was between $7500 and $10, 000. Mr. Zak stated
that he did see the need for this type of market analysis but at
this time he thought that the Council probably would not be very
favorable of the expenditure request. He stated that the
Downtown Committee should attempt to use market studies that are -
presently available to complete a market analysis and if an
updated market analysis is later needed upon completion of the
internal analysis that the City Council would perhaps consider it
at a later date.
Chairman Laurent stated that the market analysis would be used in
conjunction with the second objective for goal #2 which called
for the development of a request for proposal that is site
specific and incentive specific that could be used to attract
developers to Downtown Shakopee. Mr. Laurent stated that the
market analysis would be useful in attracting developers because
it would show that there was a need for additional commercial
and/or retail activity. It was the consensus of the Committee
however to try to utilize market studies that are presently
available to identify viable commercial/retail and service needs
of the downtown area and perhaps at a later date request City
Council to consider an updated market analysis.
Chairman Laurent questioned whether or not the Downtown Committee
should be getting involved in preparing a financing and
construction plan for a new city hall/community center to be
located in the downtown area as an objective of the Committee.
Commissioner Wermerskirchen stated that in the past the Downtown
Committee has actively supported a downtown location for a new
city hall. He felt that it may not be appropriate for the
Downtown Committee to prepare a financing and construction plan
but it was important for them to list as an objective the
identification of a site for a new city hall and/or community
center in the downtown area. It was the consensus of the
Committee to amend goal #2, objective #3 to read: To utilize the
property inventory to identify a site for a new city hall and/or
community center downtown.
3
Discussion then ensued on a parking analysis of the downtown area
to determine if adequate parking exists. Mr. Laurent stated that
he felt this was a major issue for the Downtown Committee to
address in the near future. He noted that with the potential
completion of the mini by-pass, there will definitely be a
shortage of parking spaces in the downtown area. Mr.
Wermerskirchen stated that at the present time, the majority of
the parking lots were utilized to their highest capacity with the
exception of the lots North of First Avenue. He also felt that
the need for additional parking was obvious. Mr. Stock stated
that while the Downtown Committee may feel there is a need for
additional parking, he felt that this issue had to be proven. He
suggested that some type of longitudinal studies be done of the
parking lots to determine if they are being utilized to their
fullest capacity. Upon completion of this type of analysis and
the Downtown property inventory schedule it could then be
determined if in deed there is a need for additional parking and
also where the highest and best use of parking could be placed in
the downtown area.
Chairman Laurent stated that the fifth objective to review all
downtown development area requests that utilize City assistance
programs to make sure they are compatible with the overall
Downtown Development Plan was approved by Council Resolution in
1987. Mr. Stock stated that he included this as an objective
because the City presently has in place a new Council which may
not be aware of the earlier resolution.
Discussion then ensued on Goal #3 which included the development
of policies and programs which would compliment and facilitate
downtown development that maintains the historic river town
theme. Mr. Stock stated that the first objective called for the
development of downtown design standards which could be
incorporated into City ordinance. He noted that the City
currently has downtown design standards but they are only
enforceable when a developer utilizes City assistance programs.
The second objective called for the development of an
acquisition/condemnation policy to be used in acquiring
properties. Mr. Wermerskirchen stated that this policy would be
useful to acquire properties as they become available. He stated
that in the past the City has missed several opportunities to buy
high development potential property at minimal cost. Mr.
Wermerskirchen stated that he also felt that the City could
acquire property and lease it out for a period of time until such
time that a major developer might be interested in a larger
parcel.
Mr. Stock stated that the third objective called for the
development of a commercial incentive policy which would
stimulate downtown redevelopment. He noted that the commercial
-
development policy would be similar to the industrial development
4
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incentive policy. He also noted that this type of policy would
not only benefit the downtcwn area but other commercial areas in
Shakopee. Mr. Zak stated that he felt that this type of policy
would be useful and he would likely support it. Mr. Stock then
reviewed some of the elements in the current industrial
development incentive policy. He noted that this new policy has
been very useful in attracting developers. It has also allowed
Shakopee to compete with nearby communities who are offering
inducements to industrial developers.
As a final objective Mr. Stock stated that the committee should
consider investigating alternative funding sources which can be
used to establish a facade improvement/revolving loan program.
Mr. Zak stated that he felt the interest buy down approach would
be the most suitable type of assistance to offer commercial
businesses in the downtown area. He suggested that we could work
with the bank who would actually service the loans and become the
loan holder and subsequently accept the majority of the risk.
Mr. Zak stated that he did not feel the City should get into the
loan approval business. Mr. Laurent stated that he felt a
revolving loan program would be more suitable because it would
provide a continuing source of funds for an ongoing program. Mr.
Zak stated that he had a problem with the revolving loan program
simply because it would initially only benefit a few businesses
and that the City was at a greater risk of losing it's money in
the event that a loan holder went into default. While there was
no consensus on which program had the most merit, there was
consensus that the Downtown committee should investigate
alternative funding sources which can be used to implement a
facade improvement and/or revolving loan program.
Wermerskirchen/Kahleck moved to approve the Downtown Committee
Work Plan as amended and requested staff to submit it to City
Council for their approval. Motion carried unanimously.
Mr. Stock stated that the Community Development Commission
reviewed the Downtown Committee's Work Plan and approved it at
their last meeting.
Mr. Stock then handed out the results of the Downtown
Redevelopment Phase I Part II business survey. He noted that the
majority of those surveyed were satisfied with the final downtown
product. Commissioner Kahleck questioned whether or not the
respondents were in favor of locating benches in the Phase I Part
II area. Mr. Stock stated that the majority of those responding
did not want to have benches in their area until completion of
the mini by-pass if ever. Mr. Wermerskirchen stated that he felt
the benches were a tremendous addition to the downtown area and
that they have been given a bad rap. He stated that he often
times sees people sitting in the benches. Mr. Stillman concurred
and stated that several senior citizens have commented to him
about how they enjoy the benches. Chairman Laurent questioned if
we could move some of the benches from the Phase I Part I
5
development area into the Phase I Part II area next year. Mr.
Stock stated that we could relocate several of the benches to
some of the more strategic areas in the Phase I Part II
development area next year.
Mr. Laurent noted that the next meeting of the Downtown Committee
was scheduled for February 8, 1989 at 7:45 A.M.
Stillman/Koehler moved to adjourn the meeting at 9:10 A.M.
Motion carried unanimously.
Barry A. Stock
Recording Secretary
6
MINUTES OF THE
r-
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission Convened in special
session on October 5, 1988 at 4:30 P.M. in the Utilities meeting
room.
MEMBERS PRESENT: Commissioners Cook, and Kirchmeier, and Liaison
Wampach. Commissioner Kephart previously advised he would arrive
late. Also present was Manager Van Hout.
Commissioner Cook opened the meeting, and advised for the record
that he had called this special meeting to discuss the charges
that had been made regarding the Utilities Commission at the most
recent City Council Meeting.
Commissioner Kirchmeier suggested the viewing of the videotape
from the Council meeting so they could deal with facts.
Motion by Kirchmeier, seconded by Cook, to adjourn to the
Shakopee Library building to view the tape. Motion Carried.
A sign was posted on the Utilities offices door advising that the
Commission meeting has been adjourned to the Library building at
5:00 P.M.
The meeting was reconvened at 5:00 P.M. at the Shakopee Library
meeting room.
Motion to Reconvene by Commissioner Cook, seconded by Kirchmeier .
Motion carried.
Commissioner Kephart arrived.
The videotape of a portion of the October 4, 1988 City Council
meeting was reviewed.
Manager Van Hout was directed to get transcribed into written
form, the portions of the Council meeting on videotape that
related to the discussion of the Utilities Commission,and was
also directed to research the background on the ordinance of
1967, to see what could or could not have been legally done under
its terms, and under what conditions the ordinance was passed.
The commission felt it would be worthwhile to get an attorney to
check on the question, related to the 1967 ordinance, and
discussed whether it was desireable to have an attorney examine
the legal questions.
The Commission concluded that the services of an attorney for the
purposes of getting a legal interpretation was warranted as it
was the intent of clarifying the law.
Motion to adjourn by Commissioner Kirckmeier, seconded by
Commissioner Kephart. Motion carried.
Minutes Approved:
L—
Jim C Commission President
1
r
Attest: ^ /
Barbara Mend—en, Commission Secretary
f
{
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular
session on January 9, 1989 at 4:30 P.M. in the Utilities meeting
room.
MEMBERS PRESENT: Commissioners Cook, Kephart and
Kirchmeier. Also Liaison Wampach, Manager Van Hout and Secretary
Menden.
Motion by Kirchmeier, seconded by Kephart that the minutes
of the November 7, 1988 regular meeting, December 5, 1988
regular meeting and the January 5, 1989 special meeting be
approved as kept. Motion carried.
BILLS READ:
City of Shakopee 20,032.00
A T 6 T 18.57
Amsterdam Company 92. 15
Auto Central Supply 114.56
AutoCon Industries, Inc. 165.36
Battery and Tire Warehouse, Inc. 90.00
Bills Toggery, Inc. 679. 34
Business Outfitters, Inc. 161.94
Burmeister Electric Co. 164.05
Champion Auto of Shakopee 47.42
Chicago and Northwestern Transportation Co. 1,260.00
City of Shakopee 353.57
City of Shakopee 932.37
City of Shakopee 114.18
City of Shakopee 56,726.50
Cy's Amoco and Tire Center 227.50
Dressen Oil Company 50.00
Duling Optical 23.50
Feed-Rite Controls, Inc. 1,131.61
Gopher State One-Call, Inc. 154.70
General Office Products Co. 52.32
Glenwood Inglewood 33.61
Graybar Electric Company, Inc. 2,853.28
H E C Electric Supply 127.25
Harmons Hardware 10.97
Hennena ICO 28.00
The Hotsy Corporation 300.00
Ken 's Steel Door Repair Service 433.92
Kress and Monroe Chartered Lew Office 748.76
Leet Bros. , Inc. 21.50
Metro Sales Incorporated 339.26
Metro Sales Incorporated 155.20
Minnesota Environmental Ouality Board 307.14
Minnesota Municipal Utilities Association 132.00
Minnesota Valley Testing Laboratories 27.20
Motor Parts Service Co. , Inc. 10.48
Northern States Power Co. 713.02
Northern States Power Co. 66.50
Northern States Power Co. 291,078.21
Northern States Power Co. 332.32
Northern Sanitary Supply Co. , Inc. 198.75
Redfield Electric Co. 385.00
Reynolds Welding Supply Co. 46.07
Rockwell International 564.95
Schoell and Madson, Inc. 893.60
Shakopee Public Utilities Commission 47.93
Shakopee Services, Inc. 26.00
Shakopee Postmaster 2,500.00
Simon Midwest, Inc. 1,331.60
Dean Smith Trenching, Inc. 230.00
Starks Cleaning Services, Inc. 68.00
Total Tool, Inc. 108.16
U.S. West Communications 295.74
Uniforms Unlimited 284.80
Van-O-Lite, Inc. 235.08
Valley Industrial Propane, Inc. 33.08
Westinghouse Electric Supply Co. 1,529.92
Wild Iris 20.00
Woodhill Business Products 1,107.50
Yarusso's Hardware Company 11.55
Minnesota Commissioner of Revenue 46,219.84
Motion by Kephart, seconded by Kirchmeier that the bills
be allowed and ordered paid. Motion carried.
Ken Adolf, Schoell and Madson attended the meeting to
present the final bill from Noble Nursery in the amount of
83,733.75.
Motion by Kephart, seconded by Kirchmeier to approve
payment to Noble Nursery in the amount of $3,733.75. Motion
carried.
Mr. Adolf also presented drawings as to the possible
locations for the new well 48. A discussion followed as to the
options available to the Shakopee Public Utilities Comission
for locations available.
Motion by Cook, seconded by Kirchmeier to authorise Schoell
and Madeon to proceed with letting bids for Well i8, drawn from
the Jordan auqifer at a location of 10th and Fuller Street with
a tentative operation date of summer of 1989. Motion carried.
A proposed water system extension on West Third Avenue,
West of Harrison Street was discussed. Art Young, Senior Water
Systems Operator presented different alternate plans.
Motion by Kirchmeier, seconded by Cook to apply the standard
requirements that the watermain cross the property to be served,
and that it be looped. Motion carried.
Another proposed water system extension on Fifth Avenue from
Market to Filmore Streets was presented for discussion by Manager
Van Hout. The study included Market St_eet. A public hearing
will be held on January 17, 1989 on this proposed water
extension. The City Engineer will be asked for an estimate of the
cost to run a 6" watermain from 7th Avenue down to Fourth Avenue
on Market Street and of the costs involved, how much would be
assessible.
Rick Vensas of Henningson, Durham and Richardson was present
to present the engineering drawings on the new feeder line.
Alternate routes for the new feeder line were presented.
Liaison Wampach gave his report.
Motion by Kephart, seconded by Kirchmeier to adopt the
American Public Power Association safety manual for the official
Safety manual for the Shakopee Public Utilities Commission.
Motion carried.
There were no new plats for December, 1988.
There were no fire calls for December, 1988.
There were no lost time accidents for December, 1988.
The next regular meeting of the Shakopee Public Utilities
Commission will be held on Thursday, February 2, 1989.
Motion by Kirchmeier, seconded by Kephart that the meeting
be adjourned. Motion carried.
Barbara enden, Commission Secretary
MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION
SPECIAL MEETING WITH CITY COUNCIL
JANUARY 10, 1989
The Shakopee Public Utilities Commission convened January 10,1989
at 7:00 PM at the City Council Chambers in special session for a
joint meeting with the Shakopee City Council.
Present were Commission President Jim Cook, Commissioners Barry
Kirchmeier and Jim Kephart, Liaison Wampach. Also present was
Utilities Manager Van Hout.
Present from the City Council were Mayor Dolores Lebens, Vice
Mayor Steve Clay, Councilpersons Gloria Vierling, Jerry Wampach,
Joe Zak, and Gary Scott. Also present were City Attorney Julius
Collar II, Acting City Administrator Dennis Kraft, Finance
Director Gregg Voxland, and City Engineer Dave Hutton.
Mayor Lebens called the meeting to order at 7:00 PM.
Commissioner Cook then called the Commission meeting to order at
7:00 PM.
Commission President Cook gave an overview of the SPUC operations
and objectives.
He began with categorizing the goals of the Shakopee Public
Utilities Commission:
-providing service that is economical, reliable, and
consistent,
-Maintain and expand a modern facility to meet the needs of
a growing community,
-provide the City of Shakopee with a substantial and stable
amount of capital generated from SPUC margins.
Commissioner Cook then discussed the service territory
acquisition issue, explained the 5 year plan, and the various
reserves.
Commissioner Cook then Addressed the allegations against the
Utilities Commission made at the October 4, 1988 Council meeting
by Councilman Scott.
Commissioner Cook stated that the irresponsible, groundless, and
malicious allegations have done a great disservice to SPUC and
Its management.
Councilman Scott stated that SPDC is a public utility and asked
what was the dividend SPUC pays.
Commissioner Cook said he didn't know how to even respond to the
question. The comparison of stock and public ownership is not
relevant.
rt
Councilman Scott read language from old State Statutes. He
argued that replacement of city ordinance 26S was not valid. He
claimed that the VIP line, the new well, and the water tower by
Tax Increment money require a return to the city. He felt
ordinance 413 was not valid. He claimed that the word increase
in the title of the resolution was incorrect and would thereby
void the resolution 413 anyway.
Commissioner Cook stated that the City Attorney has answered the
question several times .
Councilman Scott suggested that the Minnesota Attorney General
should be asked for an opinion. He pointed out that the city can
put a it on the ballot to put SPUC back under the control of the
city.
Councilman Scott questioned the handling of cancelled checks .
Discussion continued with the City Finance Director.
Councilman Clay questioned whether Mr. Scott felt the bookkeeping
of the treasurer and SPUC was not in conformance with state law.
Mr. Scott said yes, that was his point.
Councilman Clay stated that he would be more concerned about
money that is being paid out and not be too worried about the
cancelled checks that are coming back.
Commissioner Kirchmeier addressed the Mayor. He said that he
didn't know what Mr. Scott was getting at, since the City
Treasurer, the Attorney, the Assistant Attorney don't seem to
have a problem with the handling of the finances .
Eldon Reinke, former Mayor and Utility Commissioner was in the
audience and asked to address the meeting.
Councilman Clay asked about some historical background of the
1967 election to change the formula.
City Attorney Collar said the Council in 1967 had wanted an
expression of the opinion of the general public. He said that
neither the general public, nor the Council at that time, or
before, or since, decides on what amount of money is to be paid.
That is done entirely, according to law, by the Utilities
Commission. He said the ballot was merely advisory.
Commissioner Kephart asked if Greg was comfortable with the
methods presently being used.
Greg said: right. He said he didn't know what the exact wording
of 412. 141 says but the present system has been in place for some
time and he had no indication by Council or Commission that they -
are not pleased with the way it has been done.
Councilman Scott said: That's the key. It's been going on for
some time and people assume it's right, but it's not.
Commissioner Kephart stated that we have an opinion from Attorney
Hod Kress that says it is correct.
Councilman Scott responded that that was just an opinion, and if
you get five attorneys you will get five different opinions,
usually. Councilman Scott said he doesn't agree with Kress on a
lot of thing, and would rather go with the state statutes than
with Mr. Kress' opinion.
Mayor Lebens addressed the Commission saying she had just
received a book from Arne Carlson, state Auditor, yesterday. She
commented that she felt there were discrepancies in the data
between that from the State Auditor, the information from the
Utilities, and what we(city) report when going out for bonds(city
bonds) .
Councilman Scott made a motion to get an opinion from the
Attorney General on Chapter 413 of the old Shakopee City charter.
He gave a copy to the Mayor.
Councilman Zak seconded the motion for the benefit of
clarification.
Councilman Clay asked for a clarification of the wording of the
motion.
Councilman Scott said the intent was to see if the referendum of
1967 was legal, was the override in 1977 legal, was the fact that
the title of the resolution used the word increase enough to void-
the resolution?
Utilities Manager Van Hout commented that' in early 1950's a
similar question had come up, and had been resolved consistent
with Mr. Collar's recent opinion, and that occasion was under the
old city charter.
Councilman Clay asked for a clarification of the motion: the
exact wording.
Mayor Lebens said staff can get back to her tomorrow for the
exact wording of the question to be asked of the Attorney
General.
Wally Bishop, former Utility Commissioner, was in the audience
and asked to address the meeting. He said that the auditor in
1977 had advised that the utilities could not continue to operate
as was then being done (with the 12 % of revenue to the city) .
He felt the city would not be getting 8 400,000 a year from NSP
if they were serving the city. He described in general the needs
that the Utilities had faced in the ■id to late seventies to get
equipment to meet the needs at that time as the system grew. He
emphasized the need to have the Utilities as a separate entity to
allow businesslike operation.
Mayor Lebens called for the vote on the motion.
Ayes: Lebens, Scott, Zak
Noes: Clay, Vierling, Wampach
Motion failed on tie vote.
Mayor Lebens asked how anyone could vote against such a motion.
Commissioner Kirchmeier stated that right now 8 Y of each
person 's bill goes into the city coffers. He thinks that is a
reasonable amount, but the ratepayers may have a different
opinion.
Councilman Scott stated that they are entitled to their opinion,
maybe they would like SPUC to come back under city (Council)
control!
Commissioner Cook described the need to reestablish the
Council/Utility Commission working relationship. He referred to
Dave Hutton's good communications with the Commission, and also
those of Ken Ashfield (previous City Engineer) . He felt the
Commission had a good relationship with Greg Voxland as well.
With questions of SPUC's legal status being raised lately, the
staffs are unable to work together closely.
Commissioner Cook asked that the SPUC be treated as properly
independent unless any other judgement is made.
Commissioner Kirchmeier stated that the Utility Commissioners
have been active in their community. He feels their integrity
has been questioned by Mr. Scott: it was not fair to report "the
whole stinking mess", it was not right for an official to shoot
from the hip about without substantiation. In addressing
Councilman Scott, Commissioner Kirchmeier said that he (Scott)
had the right to question us, to oversee us, to propose changes,
but he didn't have the right to impugn integrity without backing
it up. He said if there is a stinking mess it is a lot closer to
city hall than to the Public Utilities. He said that one thing
which has been completely resolved is that we have not withheld
any information.
Councilman Scott said he couldn't see where this meeting will get
us any further, because he was not going to back off what he had
said or what he thought! He said he had no intention of it.
Commissioner Cook suggested for joint Council/Utilities
Commission meetings twice a year.
Mayor Lebens suggested January and July.
Councilperson Vierling motioned to had semi-annual meetings in
January and July. Seconded by Councilman Zak. Motion carried.
Commissioner cook entertained the same motion on the part of the
Utilities Commission.
Commissioner Kephart offered the same motion be entered for the
Utilities Commission. Seconded by Commissioner Kirchmeier.
Motion carried.
Motion by Commissioner Kirchmeier to adjourn the Utility
Commission Meeting. Seconded by Commissioner Kephart. Motion
carried. Meeting Adjourned.
Minutes Approved:
Jim Cook, Cois 'on President
ATTEST:
pp �
Barbara Menden, Commission Secretary
MEMO TO: City Council
FROM: LeRoy Houser, Building official
RE: Arnie's Bar
DATE: February 17, 1989
(INFORMATIONAL)
INTRODUCTION
On February 16, 1989, the Housing Inspector and I conducted an
inspection of Arnie's Bar. The attached report represents our
findings and conclusions.
BACRGROIIND
It was our judgement that due to serious mechanical problems and
health hazards present it was in the best interest of the general
public and Mr. Theis to issue orders to close the place of
business and order vacation of the second floor apartment.
It is my opinion the property is deteriorated to the point that
it is not economically feasible to repair. Consequently, the
Council in the near future will be faced with a decision on the
final disposition of the longevity of this facility.
CITY OF SHAKOPEE BUILDING DEPARTMENT
INSPECTION REPORT, February 16, 1989
PROPERTY: 122 E First Avenue Parcel # 27 - 001169 - 0
Legal: E 26 ' OF LOT 8 BLK 23 SHAKOPEE CITY.
OWNER: Arnold Theis
122 E First Avenue
Shakopee, MN 55379
NUMBER OF UNITS: 2 Residential, 1 commercial.
DATE OF INSPECTION: October 5 and 12, 1988, and February 16, 1989.
INSPECTOR: Newton Parker
GENERAL: Property is a an older two story, brick/stucco and tile
brick storefront. The structure is basically sound, but all
surfaces inside and out are worn and suffer from many years of
neglect. These surfaces have collected dirt, grime, and dust to
the point of posing a health hazard, and an inviting environment
for insects and other vermin. The plumbing fixtures are worn
and need replacing, and the furnace is not accessible for
observation, which is a hazardous condition in itself.
FINDINGS: Below is a listing of code deficiencies found by an
inspection of your property. The list is divided into two
sections, the first listing the more immediate, serious items and
the second listing potential hazards of a less immediate nature.
You should act at once to correct those items listed as serious
as they represent a grave threat to the occupants. You may
schedule repairs to the items found in the second section at your
convenience as long as they are completed by the stated deadline.
An inspection of the property revealed the following serious code
deficiencies, which you are required to correct by April 21,
1989, unless otherwise indicated:
1) Furnace for the Bar must be immediately relocated to a
location suitable for its function, and in compliance with
present codes. Found furnace installed under egress stairs
to second floor, exposed to the elements, and with the
chimney vent in contact with combustible (wood) materials.
Upstairs apartment must be vacated until this item is
corrected.
2
2) Owner must desist from occupying rear first floor room
as sleeping quarters, as it is an illegal occupancy.
Apartments used for habitation are required to have a
kitchen, full bath, and proper exits and egress windows, and
cannot have space heating devices without a combustion air
source, all of which are lacking in these quarters. Found
the owner occupying a room with no exit directly to the
exterior (window has bars) , using the Bar's kitchen and
lavatory, and washing in a shower located in the basement
which is accessed through a trap door.
3) Floor surfaces throughout the building must be
thoroughly cleaned, repaired and replaced were necessary.
Resulting floors should be clean and able to be maintained
that way. Found old linoleum with missing or chipped
pieces, and the finish generally worn off. Have a
professional exterminator examine for roaches and fumigate
as needed. This item must be corrected before the Bar
Resumes operation, or apartment let out.
4) Replace all 30 AMP fuses with fusestat inserts rated for
15 or 20 AMPS. Present fuses pose a present overload
hazard.
5) Strengthen handrail to apartment stairs.
6) Provide solid core entry door to apartment, and replace
badly worn threshold.
7) Remove trash, and stored items from apartment hallway,
and provide proper storage for bar else remove clutter from
back rooms, unused apartment and 'basement. Found a large
quantity of junk and other stowage throughout the building.
8) Provide concrete pad under water heater to protect wood
floor from heat and water damage.
9) Paint all interior walls and ceilings. Present surfaces
too old and grimy to clean.
10) Have all space heaters checked for safe operation, and
have them cleaned and provide maintenance as needed.
Provide non-combustible surface under all heaters to prevent
igniting flooring if backflash occurs.
11) Dismantle large fan suspended over stairs to rear .
(unused) apartment. Present situation is a nuisance and a
danger as the supporting structure shows signs of decay.
- 3 -
12) Replace broken glass in bar windows. Provide safety
glass or equivalent to front door.
13) Replace stair treads to basement, and provide proper
handrail.
14) Cover exposed wires in ceiling of apartment living room
or install proper fixture.
The following items are of a less immediate concern and must be
corrected by June 15, 1989 unless otherwise indicated:
15) Replace flexible brass gas connector to apartment
stoves with one coil copper tubing having flared fittings.
Install new gas shut-off valve to stove (present one painted
shut) .
16) Remove plywood from exterior walk and replace with
suitable non-slip surface. Present condition is very
slippery from ice and poses a hazard to tenant from
slipping.
17) Repair all holes in plaster throughout the building to
prevent flame spread in the event of a fire. Apply
sheetrock to ceiling of bar back room to protect upstairs
floor from potential fire spread.
SUMMARY: Though the building structure is sound, the surfaces
inside are unsanitary and deteriorated beyond repair. The
inspector believes this building at present is unfit for
habitation until cited repairs are made.
APPEALS: If you disagree with a finding or wish to provide an
alternative correction that may satisfy the code, please contact
the Housing Inspector. The Inspector is willing to consider
reasonable alternatives. If you still disagree after talking
with the Inspector, then you may appeal in writing, within thirty
days after receiving this report, to the Housing Advisory and
Appeals Board.
13
JULIUS A.COLLEH, H
A.w,.e. A:rro Y AT LAW
les...... 612 Ms-1244
SNAEOPEE. MINNESOTA
55379
Memo to: Dennis R. Kraft, Acting City Administrator
From: Julius A. Coller,II, City Attorney
Date: February 16, 1989
Re: Status of projects
You inquired about the status of the proposed contract between the City of
Shakopee and Murphy's Landing and a preliminary draft thereof is being submitted
to you this date.
You also state that Greg has recently raised the question about how the City is
doing on the paper work on the Malkerson property transfer. You may recall that
title to the property was bad and the Council authorized me to proceed to cure the
defects in the title by registering the title.
The torrens title proceedings were instituted shortly thereafter and petition for
registration was duly filed; the abstract continued to date to show the filing of
the petition and then as required by law the matter was submitted to the Deputy
Examiner of Titles of SCott County for the report. The Scott County Surveyor
has made his report and Mr. Philip R. Kress, Deputy Examiner of Titles, submitted
his report approving the proceedings and thereafter he formally approved the
Petition and Order for Summons and the Land Title Summons in the above matter.
The Land Title Summons was signed by the Court on February 9, 1989 and is now
in the process of being served and published as required by law.
Barring any unforseen difficulties the matter should be concluded by the early part
of this coming April at which time the sale can be finalized.
Inquiry has been made whether the Council could reduce its membership from five
to four councilpersons. The answer is Yes. The authority for this is MSA 412.023
Subd. 4 which provides that the Council may reduce the membership to four by an
ordinance adopted prior to September 1 and effective not earlier than the
following January, thus conforming to statutory cities, generally.
TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA FEBRUARY 21, 1989
Mayor Dolores Lebens presiding
1] Roll Call at 7:00 P.M.
21 Res. No. 3022, Extending Appreciation to John Schmitt
3] Res. No. 3023, Extending Appreciation to Joe Ries
4] Liaison Reports from Councilmembers
51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
6] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*71 Approval of Minutes of Nov. 29, 1988; and Feb. 7th, and Feb.
9th, 1989
8] communications:
a] Duane Wermerskirchen, Shakopee Jaycees, regarding
advertising signs at Tahpah Park - Coming
*b] Shiela A. Carlson regarding resignation from Downtown
Committee
c] Fred Corrigan, Mn. Good Roads, Inc. , regarding the
Governor's Budget Proposal - Motor Vehicle Excise Tax
transfer for local property tax relief
91 PUBLIC HEARINGS:
a] 7:30 P.M. - Proposed sidewalk improvement to Marschall
Road along the East side between 4th and
10th Avenues - Res. No. 3020
b] 7:45 P.M. - Proposed improvements to 3rd Avenue between
Spencer and Shumway and all North-South
streets between 3rd and 4th Avenues within
these project limits - Res. No. 3021
10] Boards and Commissions:
Energy and Transportation Committee:
*a) 1988 Annual Report
Community Development Commission:
*b) CDC/Downtown Committee 1988 Annual Report
TENTATIVE AGENDA
February 7, 1989
Page -2-
11] Reports from Staff:
a] Richard Elsworth, George M. Hanson Co. , P.A. ,
regarding the financial statements of Minnesota Valley
Restoration Project, Inc. (Murphy's Landing) - bring
8d from 2/7 agenda - tabled 2/7
b] OSM Surveying for 5th Avenue
c] Approve Bills in Amount of $1,374, 050.45
*d] Mobile Radio Purchase
*e] Refuse Contract Amendment #1
f] Liaison Appointments - tabled San. 3 , 1989
*g] Scanner Purchase
h] First Preliminary Draft of An Agreement for the
Operation and Management of Murphy's Landing
12] Resolutions and Ordinances: None
13] Other Business:
a] Commissioner of Transportation to meet with all
District 5 City Engineers
b]
C]
14] Adjourn
Dennis R. Kraft
Acting City Administrator
REMINDER: Council will meet on Wednesday, March 1, 1989 at 1:00
P.M. to interview candidates for city attorney.
2.
MEMO TO: Dennis R. Kraft, Acting City Administrator
FROM: Judith S. Cox, City Clerk r C�
i
RE: Resolution of Appreciation to John Schmitt
DATE: February 15, 1989
Introduction
Attached is a resolution of appreciation to John Schmitt for
outstanding dedicated service to the City of Shakopee.
Background
At my request, Mr. Coller has prepared the attached resolution
for Council's consideration. The resolution expresses Council's
appreciation to Mr. Schmitt for his service over the years on the
Shakopee Planning Commission. The resolution has been prepared
consistent with City practice to recognize an extend an
expression of appreciation to those who have served on boards and
commissions over an extended period of time and/or who have done
an extraordinary job.
Recommended Action
Offer Resolution No. 3022, A Resolution In Appreciation To John
Schmitt for Outstanding Dedicated Service to the City of
Shakopee, and move its adoption.
JSC/jms
RESOLUTION NO. 3022
A RFSOIUTION IN APPRECIATION TO JOHN SCHI=
FOR OUTSTANDING DEDICATED SERVICE TO THE
CITY OF SRAFOPEE
WHEREAS, John Schmitt was appointed to the Planning Commission of the
City of Shakopee in January 1973 and continued to serve as a regular member
of the Commission until January of 1977 when he was elected to Vice Chairman
serving during the year of 1977, and from January of 1978 to March of 1984 he
served as Chairman of the Planning Commission and thereafter again served as
a member for a term ending January 31, 1989, and
WHEREAS, in addition to the routine business of the Planning Cmmission,
including the organization and approval of new subdivisions, rezoning, the
granting of conditional use permits and variances, the Commission was very
active with the Shakopee Comprehensive Plan, which was adopted in August of
1981 and several months prior to that the current Subdivision and Platting
Regulations were adopted and prior thereto the Ccmmdssion had approved and
adopted the current Lard Use Regulations, and
WIHPE'A.S, during 1986 many meetings and long hours were spent ou the
study that led up to the adoption of the Racetrack District Land Use and two
years later, after considerable study, the Commission adopted a Sign
Ordinance in 1988, and
WHEREAS, in addition to all the time consuming duties and work with the
Planning Commission he served and is still serving on the Shakopee
Comprehensive Plan Task Force, and
WHEREAS, all of the countless hours of service so generously and ably
rendered have been of inestimable value to the City of Shakopee and its
inhabitants and throughout his long arduous service to the Planning
Commission John Schmitt constantly demonstrated his ability as an outstanding
leader interested in the growth and development of his City and his
leadership and guidance will certainly be missed.
THEREFORE, BE Tr RESOLVED, that this Resolution of Appreciation be
spread upon and become a part of the Minutes of the Shakopee City Council and
that a signed copy hereof be presented to John Schmitt as a tangible
expression of the City's deep and lasting gratitude.
Adopted in adjourned regular session of the Shakopee City Council held
this 21st day of February, 1989.
Mayor of the City of Shakopee
ATIM:
Approved as to form this 21st
City Clerk day of February, 1989.
City Attorney
MEMO TO: Dennis R. Kraft, Acting City Administrator
FROM: Judith S. Cox, City Clerk -�
RE: Resolution of Appreciation to Joe Ries
DATE: February 15, 1989
Introduction
The attached resolution expresses Council's appreciation to Joe
Ries for outstanding service and leadership in the Shakopee Fire
Department.
Background
In follow-up to your request, the City Attorney has prepared the
attached resolution which expresses Council's appreciation to
Joe Ries for his service on the Fire Department in the position
of Fire Chief. Mr. Ries continues to serves on the Fire
Department, but he has given up the position of Fire Chief.
Recommended Action
Offer Resolution No. 3023 , A Resolution of Appreciation to Joe
Ries for Outstanding Service and Leadership in the Shakopee Fire
Department, and move its adoption.
JSC/jms
RESOLUTION NO. 3023
A RESOLUTION IN APPRECIATION TO JOE RIES FOR
OUTSTANDING SERVICE AND LEADERSHIP IN THE
SHAKOPEE FIRE DEPARTMENT
WHEREAS, in July of 1972 Joe Ries became a member of the
Shakopee Volunteer Fire Department and in 1974 he was elected
Captain and served in this capacity until 1977 when he was
elected Second Assistant Chief and two years later he was elected
to the position of First Assistant Chief and served as such until
December 1, 1982 when he was named Chief, and
WHEREAS, Joe Ries served as Chief during the calendar years
1983, 1984, 1985, 1986, 1987 and 1988 when at the end of the year
he retired as Chief, but continues to serve as a valued and
experienced member of the Shakopee Fire Department, and
WHEREAS, during all of the time that he was a member of the
Shakopee Volunteer Fire Department, either as a regular member or
as an officer, he diligently fulfilled all the duties required
and expected of him and did many more things and performed many
more services that his position or responsibility would require
and all of his service was done with a smile.
THEREFORE, BE IT RESOLVED, that the Shakopee City Council on
behalf of all of the citizens and residents of the City of
Shakopee and on its own behalf hereby publicly express the deep
gratitude and appreciation of all to Joe Ries for his years of
dedicated service, and
BE IT FURTHER RESOLVED, that this Resolution of Appreciation
be spread upon and become part of the permanent minutes of the
Shakopee City Council and that a signed copy thereof be presented
to Joe Ries as a small but visible token of the City's deep
gratitude and appreciation for his years of dedicated service
well done.
Adopted in adjourned regular session of the Shakopee City
Council held this 21st day of February, 1989.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this 21st
day of February, 1989.
City Attorney
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ.REG.SESSION SHAKOPEE, MINNESOTA NOVEMBER 29, 1988
Mayor Lebens called the meeting to order at 7:00 P.M. with
Councilmembers Wampach, Zak and Scott present. Cncl.Clay and
Vierling were absent. Dennis R. Kraft, Acting City
Administrator, was also present.
In response to a request from the Council, Mr. Gerald Garski and
Mr. Steve Hurni were present from the State of Minnesota, Local
Government Services Division. They responded to concerns of the
Council regarding the assessing practices of the County
Assessor's office as they relate to Shakopee and Scott County.
They explained that the assessing practices being used are
consistent with practices used elsewhere in the State; and that
the credentials of Mr. Bob Schmitt (who. handles Shakopee) are
valid.
Concerns were raised as to why property at the intersection of
CR-42 and CR-13 were valued so differently. Mr. Garski explained
that the values are probably different because one quadrant is in
Savage and has no utilities and the other quadrant is in Prior
Lake and has utilities. He said that he would write a letter to
the County Assessor asking him to look into the valuation
procedures being used regarding parcels of vacant land.
Mr. Murray Williamson, Super 8; Mr. Boland, Eagle Creek Mall; and
Mr. Clete Link were present and expressed their concern about the
high property taxes for business.
Zak/Wampach moved that a letter be sent to Representative Kelso,
Senator Schmidt and Congressman Frenzel addressing the City's
concerns regarding property taxes. Motion carried unanimously.
Scott/Zak moved that we take the property tax problem to our
state legislature. Motion carried unanimously.
Scott/Wampach moved to appoint Jeanette Shaner Acting City Clerk
from December 5, 1988 until December 19, 1988. Motion carried
unanimously.
Scott/WampaJch moved to adjourn. Motion carried unanimously.
Jdth S. Cox
Clif/y Clerk
Dennis R. Kraft -
Acting City Administrator
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 7, 1989
Mayor Lebens called the meeting to order at 7:00 P.M. with
Councilmembers Wampach, Clay, Vierling and Scott present.
Cncl.Zak arrived late. Also present were Dennis R. Kraft, Acting
City Administrator; Julius A. Collar II, City Attorney; Judith
S. Cox, City Clerk; Dave Hutton, City Engineer; Barry Stock,
Administrative Assistant; and Leroy Houser, Building Inspector.
Vierling/Wampach moved to recess for an H.R.A. meeting. Motion
carried unanimously.
Cncl. Zak arrived and took his seat.
Lebens/Clay moved to reconvene at 7:03 P.M. Motion carried
unanimously.
Mayor Lebens asked for liaison reports from the Councilmembers.
There were none at this time.
Mayor Lebens asked if there was anyone from the audience who
wished to adress anything not on the agenda. There was no
response.
Clay/Wampach moved to approve the consent business.
Roll Call; Ayes; Unanimous
Noes; None Motion carried.
Clay/Wampach moved to approve the Minutes of January 17th, 26th,
and 31st, 1989. (Approved under consent business) .
t
Clay/Wampach moved to accept the resignation of Melanie Kahleck
from the Energy and Transportation Committee. (Approved under
consent business) .
Clay/Wampach moved to refer the letter from Gary L. Englund,
Minnesota Department of Health, regarding reporting to the 1989
Legislature, proposals for alternative funding for water supply
monitoring and surveillance in Minnesota, to the Shakopee Public
Utilities Commission. Motion carried unanimously.
Clay/Wampach moved to acknowledge a communication from Frederick
G. Lantz, Government Finance Officers Association, regarding the
City's Certificate of Achievement for Excellence in Financial
Reporting. (Approved under consent business) .
Scott/Vierling moved to table the financial statements of
Minnesota Valley Restoration Project, Inc. (Murphy's Landing) ,
-
and invite Mr. Richard 0. Ellsworth, George M. Hansen Company,
P.A. , to the February 21st Council meeting. Motion carried
unanimously.
Proceedings of the City Council
February 7, 1989 Page -2-
Wampach/Zak moved to receive and file the 1988 Annual Report on
the Shakopee Area Convention and Visitors Bureau. Motion carried
unanimously.
Clay/Vierling moved to waive the normal proceedings and appoint
Mr. John Drees to the Energy and Transportation Committee, for a
two year term ending January 1, 1991.
Clay/Vierling moved to amend the motion to include at the
beginning of the motion: Seeing has how the Energy and
Transportation Committee has three openings which have not been
filled and that there have not been other applicants. Motion
carried unanimously.
Motion carried unanimously on the main motion as amended.
Zak/Vierling moved that there be a standing cut off for
applications for Boards and Commissions 30 days after Council
makes its annual appointments and in addition, at the discretion
of the Council, positions may be filled as needed. Motion
carried unanimously.
Clay/Wampach moved to acknowledge receipt of a letter from
Senator Robert Schmitz regarding Minneapolis, St. Paul and South
Saint Paul combined sewer overflow charges. (Approved under
consent business) .
Wampach/Vierling moved to receive and file the letter dated
February 1, 1989 from Leonard W. Levine, Commissioner, Mn. DOT,
to Mayor Lebens regarding the Mini Bypass. The letter was sbnt
in response to Mayor Lebens' letter to the Federal Highway
Administrtion raising these concerns: 1) request for design
hearing, 2) parking lot impacts, and 3) Levee Drive clearance.
Motion carried unanimously.
Mr. Barry Stock, Administrative Assistant, explained that the
cable company has received a bid to purchase the cable system and
that according to the franchise ordinance, the City has the right
of first refusal. He explained that the bid received is
$8,200, 000.00. He explained the rationale used by the Cable
Communications Commission for recommending that the City not
purchase the cable system.
Scott/Clay moved to waive the City of Shakopee's right of first
refusal to acquire the Shakopee Cable System. Motion carried
unanimously.
Clay/Wampach moved to approve the 1988 Annual Report of the
Shakopee Cable Communications Commission. (Approved under
consent business) .
Proceedings of the City Council
February 7, 1989 Page -3-
Clay/Wampach moved to authorize the appropriate City officials to
advertise for request for proposals for the operation and
management of the public access studio. (Approved under consent
business) .
Wampach/Zak moved to authorize the appropriate City officials to
inform the Department of Trade and Economic Development of the
City's desire to continue the Star City program. Motion carried
with Mayor Lebens opposed.
Mr. Stock explained that the Shakopee Cub Scouts have agreed to
drop their current glass recycling drive and participate in a
City sponsored Spring clean-up activity. He explained that the
Energy and Transportation Committee is recommending that the City
contribute $1,500 to the Cub Scouts for their participation in a
Spring clean-up activity providing that they discontinue their
monthly glass drive. He also explained where the funding would
come from.
Zak/Wampach moved to sponsor the Shakopee Cub Scouts in an annual
Spring clean-up activity at a cost not to exceed $1,500 annually
providing that the Shakopee cub Scouts discontinue their curbside
recycling program effective March 15, 1989.
Roll Call: Ayes; Unanimous
Noes; None Motion carried.
Clay/Vierling moved to open the public hearing on proposed
improvements to 5th Avenue between Spencer and Market, Market
Street between 4th and 7th, and Main Street between 6th and 5th.
Motion carried unanimously.
The City Engineer explained that the City had received a petition
to improve 5th Avenue between Fillmore and Market, by sewer,
water, and street construction. When he prepared the feasibility
study on this improvement, he expanded it to include improvements
to 5th Avenue West to Spencer, by street construction;
improvements to Market Street between 4th and 7th, by sewer and
water; and improvements to Main Street between 6th and 5th, by
sewer, water, and street construction. He explained the various
options to the improvements which included some streets and not
others. He stated that because the petition was not signed by
property owners abutting the additional streets, Council would
have to order the improvements by a 4/5ths vote, if it was deemed
in the best interest of the city to construct more than was
petitioned for originally. The City Engineer recommended that
Council approve option #1 for street improvements, option #1 for
sewer improvements and option #1 for watermain improvements as
contained in the feasibility study as well as street construction
along 5th Avenue for one block West of Fillmore. (This would
include all streets contained in the feasibility. )
Proceedings of the City council
February 7, 1989 Page -4-
After questions from Councilmembers were answered, Mayor Lebens
asked if there were any questions from the audience.
The City Clerk read letters from three residents who were unable
to attend the meeting. Mr. Ed Siebenaler wrote that he was not
in favor of the improvements to 5th Avenue between Spencer and
Market and to Market between 4th and 7th. Mr. Dean Smith wrote
that he was in favor of option #1 (to improve all streets) and
not option #2 nor option #3 which would include fewer streets.
Mr. Eugene Brown wrote that he has read the feasibility report
and is very much in agreement to proceed.
Mr. Les Ten Eyck, 502 East 4th Avenue, stated that he had been in
touch with Mr. Gordon Gelhaye, who was unable to attend the
meeting, and that he is against the project.
Mr. John Cairns, on behalf of CMC Real Estate Corporation, stated
that in his opinion the proposed $39,000 assessment is a taking
of their property. He stated that their property is not worth
the cost of the assessments.
Mrs. John Theis stated that she owns property abutting Main
Street and Market Street and that she endorses option #1. She
has been waiting along time for development to occur.
Mrs. Linda Carlson, owner on Market Street, stated that she does
not need the improvements to serve her property; her property
will not appreciate because of the utilities. She suggested
assessing according to need and potential gain. The City
Engineer responded that since she already has utilities, Shakopee
Public Utilities may pick up the cost of the watermain where it
already exists. They have yet to discuss it.
Mr. Dick Kechely, 435 East 5th, stated that he supports street
construction to 5th Avenue West of Fillmore and asked if anything
would be done to Fillmore between 4th and 5th. The City Engineer
responded that Fillmore is not being addressed at this time, but
that he would not recommend that it be improved.
Ms. Dorothy Ten Eyck indicated that she owns a larger parcel
which would be assessed a larger amount, $82, 000, and that she is
not in favor of the proposed project.
Mr. Cal Ten Eyck stated that he is not in favor of development at
this time and does not wish to develop. His property does serve
as a buffer for children walking to and from school.
Proceedings of the City Council
Fabruary 7, 1989 Page -5-
Mr. Dave Brown, representing Gene and Esther Brown, stated that
they have owned property for 20 years, paid the taxes, that it is
in a blighted area and that option #3 is the most viable for
them, but he recognizes that the Smiths also want to be able to
develop their property. CMC Real Estate says that the
assessments are a taking of their property, but he believes that
they are also making their property not develop. In real estate,
everyone's property value increases when sewer and water is
available.
Mr. Alvin Smith, Mr. Dean Smith's son, stated that property is
being developed on the outskirts and that it seems like a waste
not to develop property within the core city.
Mrs. John Theis stated that she would like Council to vote for
option #1 to bring the amenities to the people on Market Street
which the rest of the community enjoys.
Mr. Ten Eyck suggested that a 4th alternative be considered which
would improve 5th Avenue from Main to Market and Main Street from
5th to 6th.
Ms. Linda Doepke, 420 East 5th Avenue stated that she would like
to see 5th Avenue improved from Spencer to Fillmore.
Mr. Bill MC Goldrick, owner of property abutting Market Street,
stated that he wants sewer and water installed in Market Street.
Wampach/Zak moved to close the public hearing. Motion carried
unanimously.
Cncl.Zak stated that we need to explore the cost of right-of-way
acquisition, what will be the impact if SPUC funds any of the
watermain, what will CMC Real Estate do with their property, and
he asked if Mr. Hutten could prepare information on the suggested
4th alternative. Mr. Hutton responded that he could prepare a
4th option for the next meeting; and that he did not include it
in his feasibility study because it is not feasible.
Clay/Vierling offered Resolution No. 3013 , A Resolution Ordering
An Improvement And The Preparation of Plans And Specifications
For 5th Avenue Between Spencer Street and Market Street, Market
Street Utilities from 4th Avenue to 7th Avenue, and Main Street
from 6th Avenue to 5th Avenue, Project No. 1989-4, and moved its
adoption.
Roll Call: Ayes; Cncl.Zak, Wampach, Clay, Vierling and Mayor
Lebens
Noes; Cncl.Scott Motion Carried.
Proceedings of the City Council
February 7, 1989 Page -6-
Wampach/Zak directed staff to obtain a benefit appraisal as well
as a property appraisal when obtaining appraisals for right-of-
way acquisition for construction of 5th Avenue. Motion carried
unanimously.
Clay/Vierling moved to recess at 8:57 P.M. Motion carried
unanimously.
Wampach/Clay moved to re-convene at 9:12 P.M. Motion carried
unanimously.
Mr. Stock explained the process staff undertook in soliciting
proposals for providing Dial-A-Ride service to our area. He also
explained the process used to evaluate the proposals received;
and, the recommendation by the Energy and Transportation
Committee to the City Council.
Wampach/Zak moved to direct the appropriate City officials to
negotiate an agreement with Morely Bus Co. for the provision of
Dial-A-Ride Service in Shakopee.
Roll Call: Ayes; Unanimous
Noes; None Motion carried.
Clay/Vierling moved to amend Resolution No. 3019 paragraph 3a by
striking, "a majority of which shall be members of the Shakopee
Lions Club. " and inserting, "consisting of representatives from
local scouting programs. " Motion carried unanimously.
Clay/Vierling offered Resolution No. 3019, A Resolution Accepting
The Shakopee Community Youth Building From The Shakopee Lions And
Establishing A Committee To Oversee Its Operation, and moved its
adoption. Motion carried unanimously.
Mr. Leroy Houser advised Council that the Lions Club was
refunding the $7,500 that the Council had so gratuitously
provided for construction of the community youth building,
because it turned out that there were sufficient funds.
The City Engineer advised Council that the developer has signed
an agreement addressing the required improvements in connection
with the proposed vacation of 6th Avenue East of Main Street. He
also stated that Mr. Dean Smith is opposed to the construction of
duplexes in this area.
Wampach/Zak moved to take the vacation of 6th Avenue East of Main
Street off the table. Motion carried unanimously.
Proceedings of the City Council
February 7, 1989 Page -7-
Wampach/Vierling offered Resolution No. 3009, A Resolution
Vacating 6th Avenue East of Main Street, According to the Plat of
Wermerskirchen 2nd Addition to the City of Shakopee, Scott
County, Mn. , and moved its adoption. Motion carried unanimously.
Clay/Wampach moved to authorize appropriate staff to submit
payment to the Sand Creek Water Management Organization in an
amount totalling $1,085.48 representing the City of Shakopee's
share in preparing the 509 plan. (Approved under consent
business. )
Wampach/Vierling moved to recess to executive session to discuss
police union negotiations. Motion carried unanimously. Meeting
recessed at 9:44 P.M.
Clay/Vierling moved to re-convene at 10:58 P.M. Motion carried
unanimously.
Vierling/Clay moved to approve payment of the bills in the amount
of $914,562.93.
Roll Call: Ayes; Unanimous
Noes; None Motion carried.
Clay/Wampach moved to nominate Debra Amundson to the Energy &
Transportation Committee. (Approved under consent business. )
Clay/Wampach moved to dispense with the rules, and appoint Debra
Amundson to the Energy & Transportation Committee to fill the
unexpired term of Melanie Kahleck expiring January 31, 1991.
(Approved under consent business. )
Vierling/Wampach offered Resolution No. 3015, A Resolution
Receiving A Report and Calling A Hearing on Improvement to 3rd
Avenue Between Spencer Street and Shumway Street and all North-
South Streets Within Those Project Limits Between 3rd Avenue and
4th Avenue, Project No. 1989-5, and moved its adoption. Motion
carried unanimously.
Wampach/Vierling offered Resolution No. 3014, A Resolution
Receiving A Report and Calling A Hearing On Improvement to C.R.
17 (Marschall Road) From 4th Avenue to 10th Avenue, Project No.
1989-6, and moved its adoption. Motion carried unanimously.
Clay/Wampach offered Resolution No. 3018, A Resolution Ititiating
The Vacation of The Alley in Block 12, City of Shakopee, Scott
County, Minnesota, and moved its adoption. (Approved under
consent business. )
Proceedings of the City Council
February 7, 1989 Page -8-
Clay/Wampach offered Resolution No. 3016, A Resolution
Apportioning Assessments Among New Parcels Created As A Result of
The Platting of Prairie Estates 1st Addition, and moved its
adoption. (Approved under consent business. )
Consensus of Councilmembers was to meet on March 1, 1989
beginning at 1:00 P.M. to hear presentations by the firms who
submitted proposals for legal services.
Zak/Scott moved to terminate the probationary status of Newton
Parker effective January 15, 1989, and have him continue as a
temporary full time employee for a one to two year period as
provided at the time of his appointment. - Motion carried
unanimously.
Zak/vierling moved to adjourn to Thursday, February 9, 1989 at
10:00 A.M. Motion carried unanimously. Meeting adjourned at
111::13 P.M.
4T{aiCdx, Clerk
R `cording Secret ry
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ.REG.SESSION SHAKOPEE, MINNESOTA FEBRUARY 9, 1989
Mayor Lebens called the meeting to order at 10:01 A.M. in the
Council Chambers at City Hall with Cncl.Wampach, Clay, Vierling
and Scott present. Cncl.Zak arrived late. Also present were
Julius A. Coller II, City Attorney; Dennis R. Kraft, Acting City
Administrator; Judith S. Cox, City Clerk; and Dave Hutton, City
Engineer.
Mr. Gerald Hart, President of St. Francis Regional Medical
Center, addressed the City Council. He explained that they have
conducted strategic planning and have identified strengths and
weaknesses of the hospital operations.
Cncl.Zak arrived and took his seat at 10: 07 A.M.
Mr. Hart explained that the hospital needs to keep up with the
ever changing medical services delivery system. He indicated
there is also a need for a replacement plan for the internal
reconfiguration of the facility. He explained that changes will
require discussions with the Council. They need to advise the
City of their current planning and solicit help in planning for
the hospital. He invited councilmembers to contact him for more
information.
Mr. Hart indicated that St. Francis has retained the services of
Dr. Hank to help plan for the future. It is Dr. Hank's opinion
that there is a need to attract more specialists and that there
is no longer space at the hospital for them.
Dr. Pat Adams stated that he is impressed by the Benedictine
System since it has come to town. He expressed the opinion that
something is needed to keep up with the competition.
Dr. Abrams agreed with Dr. Adams regarding the Benedictine
System. He also stated that a health care campus needs to be put
together, that he supports the concept of improving this health
care facility, and that he encourages help from the Council to
facilitate it.
Mayor Lebens thanked everyone for coming.
The City Engineer explained that the City Code needs to be
amended to address erosion control and made recommendations on
how best to integrate it into the City Code.
Wampach/Zak moved that a letter be sent to Representative Becky
Kelso and Senator Schmitz requesting that legislation be
introducedrequiring a top cover over gravel trucks in the State
of Minnesota. Motion carried unanimously.
Proceedings of the City Council
February 9, 1989 Page -2-
Wampach/Vierling directed the Planning Commission to review the
draft erosion control ordinance and to hold a public hearing on
the proposed Zoning Code revisions prior to making a final
recommendation to Council. Motion carried unanimously.
The City Attorney recommended that the draft of the ordinance be
sent to the Codifiers to insure that it is properly drafted for
codification.
Vierling/Zak moved that the City of Shakopee allow the Shakopee
Public Utilities Commission to construct a new well just east of
Stans Park recognizing that no sanitary sewers may be installed
within 50 feet of the new well thereby restricting the future
expansion of any facilities in Stans Park that would fall within
that 50 foot radius. Motion carried unanimously.
Vierling/Wampach moved to adopt a revised change order policy
utilizing the guidelines described in the memo from the City
Engineer dated January 24, 1989 . (Doc No. CC-166) Motion
carried unanimously.
Vierling/Wampach moved to authorize the purchase of a Uniden
Force Radio from Contact Mobile Communications, Inc. , 6830
Washington Ave. So. , Eden Prairie, Mn. 55344 in the amount of
$748.80.
Roll Call: Ayes; Unanimous
Noes; None Motion carried.
The City Engineer stated that the City currently does not require
stormwater ponding for new development and that mandatory
stormwater ponding is going to be required of all communities in
the near future. The draft Comprehensive Stormwater Management
Plan within the Mill Pond Watershed , provided to Council for
review, provides for 1% ponding. He stated that this is equal to
21 acres which could be obtained through the platting process.
The City Engineer went on to explain the plan that the City's
consultant has developed to mitigate the trout stream at the Mill
Pond. He explained that the estimated cost is $240, 000, but that
he believes the plan can be constructed for less than $150,000.
He also explained that the Minnesota Department of Transportation
will be paying for 15% of it because it is required as part of
the Southerly Bypass Project. This cost is minor compared to the
$3 ,000,000 Bypass Project.
Vierling/Wampach moved to endorse the draft Comprehensive
-
Stormwater Management Plan within the Mill Pond Watershed as the
City's final plans for the Mill Pond Mitigation Measures for the
trout stream and that staff submit it to the Department of
Natural Resources. Motion carried unanimously.
Proceedings of the City Council
February 9, 1989 Page -3-
Vierling/Clay moved to table discussion on the employee
contributions to group insurance until everyone on the Council
has had a chance to better understand the current policy before
making a final determination on making any changes.
Mayor Lebens stated her concern that employees who are not
carrying family health insurance coverage give the City some
written assurance that their family does have coverage.
Cncl.Vierling suggested staff check with Labor Relations or
another personnel group to get a opinion as to whether or not the
City has any liability if an employee doesn't take family
coverage and does not have it through another source.
Cncl.Wampach indicated that he would like to see SPUC salaries be
more comparable with those of the City.
Cncl.vierling and Mayor Lebens indicated that maybe the salaries
should be restructured/increased with no quarterly payment to
employees in lieu of having family health insurance coverage.
Cncl.Scott stated that we need a legal opinion on whether or not
an employee can have a choice or not have a choice.
Cncl.Zak stated that he would like to learn more about the
original policy.
The City Engineer suggested that if Council is looking at making
a change, that it may be prudent to get input from staff, maybe
from the employees directly involved with a change.
Motion carried unanimously on the motion to table.
Zak/Vierling moved to authorize the purchase of a single axle
dump truck from Boyer Ford in the amount of $30,250 under the
Hennepin County Cooperative Purchasing contract.
Roll Call: Ayes; Unanimous
Noes; None Motion carried.
Scott/Vierling moved to adjourn to Tuesday, February 21, 1989 at
7:00 P.M. Motion carried unanimously. Meeting adjourned at
11:44 P.M.
Judith S. Cox -
¢¢ity Clerk
Ifecording Secretary
RECEIVE[
February 17, 1989
FEB1 71989
C)TY OF&.HAI(opEE
City of Shakopee
129 E. 1st Ave.
Shakopee, MN 55379
Dear Judy:
This letter is to inform you that a representative(s)
from the Shakopee Jaycees will be attending the next
council meeting on February 21 . They would like to
address the Council and advise them of the advertising
signs proposed for Tahpah Park.
If you have any questions, please call me at 496-2192.
Sincerely,
Duane Wermerskirchen
PJW
CONSENT � b
ar•1o6m66rras Nxurwxclxvxs
1185 SUAKOPEE.al BIN gEEr
$NAKO(612) N-8151
sisner
0 • 8115(61314050151
- 4
SCOTT
REAL ESTATE
January 27, 1989
Mr. Gary Laurent
Laurent Builders
118 So. Fuller St.
Shakopee, Mn. 55379
Dear Gary:
It is with regret that I must resign my posistion from the
Downtown Committee effective immediately. As of January 26,
1989 I have resigned from my posistion as Broker/Manager of
Coldwell Banker Scott Real Estate. I will be leaving the
town of Shakopee and relocating in another area. I will
no longer be able to assume the responsibility of this
posistion.
I thank everyone for their support, friendship, and
cooperation. I wish you all continued success in your
endeavors.
Sincerely,
'(Ct(rc. c(. C'< r C✓�7 �
Shiela A. Carlson
Recommended Action:
Accept the resignation of Shiela A. Carlson from the Downtown
Committee with regrets.
An Independently Owned and Operated Member of Coldwell Banker Residential Affiliates. Inc. ---IIi-
MINNESOTA GOOD ROADS, INC. �\
3402 UNIVERSITY AVE. S.E., MINNEAPOLIS, MINN.55414
(612) 379-7227
THE CITIZENS'VOICE FOR GOOD ROADS
FRED J.CORRIGAN
DFFIcF S CaseuLneDrecmr
ROBERT J.MCFARLIN
Presoenl February 6, 1989 JERRYANDERSON
Z Louis Park NoT E.xNrve DuaCld
RAY FOSLID
vice So.
ROBERT M.JOHNSON
$aekapre comu,lenl
RAY LAPPEGAARD
Yce P,esiEenl -
SL Paul
GARY SAVER Dear City Council Member:
v¢e President
Maple Glove
PAUL RUUO
SeNea", RE: Governor's Budget Proposal -
PtULaBAIL£' MVET transfer for local property tax relief
Mnnearyfa
WARD OF DIRECTORS
ROY ASPHAUG
St Louts Perk
JOHN M.BA,LEY,,R
MNnAI .pK The Governor's recent budget proposal included additional
PETERM.BECKMAN transfer of MVET revenues from the General Fund to trasnportation
SL Paul
RICHARD BRAD" ams - an additional 5% in 1989 and 10% in 1990. This repre-
cmumelai+ar"S' programs
DONALD K.00e.
BL Pau, sents the first time in Minnesota history that a Governor has recom-
,REDDERESCHUK
M.......a mended General Funds be used for transportation and continues the
JO"D�]"K DOOLAN commitment to eventually transferring 100% to transportation.
BOB EGAN
anpear
Mage Gray.
WILLIAM ELSHOLTZ JR.
.—"Ia Enclosed is a copy of the section of the budget relation o
LITTON E S FIELD
Se Pam transportation funding. I would like to draw your attention to
DAN FRENTRESS
elo19 D" the proposal to use MVET revenues for the purpose of localgovern-
DAVEGMVDAHI
B,PO,M ment aids, with no restrictions on how these funds would be expended.
DORROTTHHY GROTIE While the budget shows $22 million for this use, we understand the
BASNG TAFSON true number will be closer to $14 million.
Paul
H.B.UNKS UNDER,JR.
P,Ylnoam
BOBHILUKER g as the
Ar Pam I ur a you to consider these recommendations closely,
BOB JENSEN purpose other than transportation would
Fmmppoer use of MVET funds for any pure
GREG JOHNSON
s.Pam ntif
threaten the intent of 1981 legislation identifying revenues
BUNKING
erall Park for transportation and laid out a schedule to achieve 100 transfer
WRFIFUple OnpHJSKI to transportation by 1990. The revenues are critical to local, county
SHIA,,ES LANE
Mmneapplse and state transportation systems and any diversion oese revenues
RUSSIANGSETH
Blapmlaelan for other purposes would seriously jeopardize the maintenance an
JAMES P.LOANEY
North Monkelp improvements identified as necessary to keep our communities and state
GEORGE W.MATTSON
Shafer economically competitive.
CHABLESMCCROSSAN
MaplaGmce
MICHAELS.MCGR Y
0. Minnesota Good Roads has consistently taken a strong position
JOE MICHELS
MIarf. supporting a 100% transfer of MM revenues for transportation funding.
OHN MILNE
BL Paul We urge you to carefully consider this recommendation and reject e
ARLYN NELSON purpose other
"I"No concept of diverting the transfer of MVET funds for any pure
KENNETH PATE
M Paul than transportation.
JERRY PETERMEIFA
Go.RaPEs
PALMER
PETERSON
PALRE"IER We look forward to working with you during the 1989 legislative
Epen Paine session.
W,LLIAMA.RICE
up—
pO,"a",ha�gta"n5 Yours sincerely,
A.J.IMaMI ROMANO �s
Mlamap
GARY RUONINGEN
Rall Ups
Fa
ROBERT J.SCH SCHMITZ
OMaIL
MIKE SILL
sa.as. Fred J. Corrigan, Executive Director
CHARaaLES SWANSON
SalJANE1AC
TSCHIDA
9 Lams FeIX
CARL Luer SKI enclosure
.—Luer
Specific goals of the Governor include: for the Twin Cities metropolitan area.
Responsibility for that activity is now dis- a
•an orderly investment program to repair persed amonga numberof state,regional
and modernize our aging highway sys- and local agencies. Highway, transit and
tems, transit systems,and buildings, light rail planning requires a more
focused and coordinated effort. The
•the development of creative alternatives, Governor questions the continued need
such as light rail, to meet our future for the Regional Transit Board, and he
transportation needs, suggests the Legislature should consider
sunsetting the RT13 as part of its effort to '
•predictable and secure funding sources restructure metro-area transportation
to meet our longer-term infrastructure planning. ;
needs, and
Amateur Athletics. The Governor
•construction and acquisition of sufficient recommends that the 1989 Legislature
physical assets toenhance our education- continue the effort to develop the state's
al programs and stimulate economic athletic infrastructure. The following
development. projects, all needed to keep the 1990
Olympic Festival and the 1991 Special
Recommendations Olympics events on track, are recom-
mended for authorization by the 1989
Transportation. The Governor recom- Legislature:
mends that the Legislature increase the
transfer of the Motor Vehicle Excise Tax •$8.5 million to expand the Blaine
(MVET)from its current 30%level to 35% sports complex,
in 1990 and 45% in 1991. The $49 million
generated by the transfer would he dis- •$300,000 to upgrade track and field
tributed as follows: facilities at the University of Min-
*823 million to the trunk highway fund nesota to Olympic standards,
• $5.0 million to expand the the Giants
•$4 million to increase light rail funding, Ridge complex, and
and
• $360,000 to establish a kayaking center
•$22 million to local governments to on the St. Louis River in Carlton
reduce local property taxes for transpor- County.
tation or other local purposes.
Other Capital Investments. The Gover-
Because this MVET transfer will not meet nor recommends that the 1989 session
all trunk highwayfunding needs,the Gover- authorize an additional $77 million for
nor also recommends that the Legislature the following immediate capital needs:
index the gasoline tax to help insure ade-
quate future funding as costs increase. •$25 million for repairs and construc-
tion planning needed for the state's
The Governor recommends that the Legis- Regional Treatment Centers, includ-
lature restructure transportation planning ing planning for the first phase of state
so
ACTION REQUESTED:
Offer Resolution No. 3020, A Resolution Ordering an Improvement
and the Preparation of Plans and Specifications for Marschall
Road (C.R. 17) Sidewalk, Project No. 1989-6 and move its
adoption.
DH/pmp
MEM
RESOLUTION NO. 3020
A Resolution Ordering An Improvement And
The Preparation of Plans And Specifications For
Marschall Road (C.R. 17) Sidewalk
Between 4th Avenue and 10th Avenue
Project No. 1989-6
WHEREAS, Resolution No. 3014, adopted on February 7, 1989,
fixed a date for Council hearing on the proposed improvement of
Marschall Road (C.R. 17) between 4th Avenue and 10th Avenue by
Sidewalk; and
WHEREAS, ten days published notice of the hearing through
two weekly publications of the required notice was given and the
hearing was held on the 21st day of February 1989, at which all
persons desiring to be heard were given an opportunity to be
heard thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. That the improvement is ordered as hereinafter
described:
Marschall Road (C.R. 17) between 4th Avenue and 10th
Avenue by Sidewalk installation along the east side of
street.
2. David Hutton, City Engineer is hereby designated as the
engineer for this improvement. He shall prepare plans and
specifications for the making of such improvement.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
19_•
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
19 --
City Attorney
SUPER 8 MOTEL - SHAKOPEE
581 S. MarsChall Rd • Shakopee. MN 55379 • 612.445-4221 { _ _
February 15, 1989
Shakopee City Council
129 East 1st Ave
Shakopee, MN 55379
Attn: Judy Cox
We acknowledge receipt of the notice of hearings on project No.
1989-6 relative to sidewalks adjoining our property.
our original agreement with the developer specifies that this
project is the responsibility of the developer- and there is a
letter of credit on file with the city to cover these costs.
If there is a problem and there is any chance that there may be
additional assessments against the property owners, then we are
opposed to this project pending the receipt of additional
information.
Sincerely,
Shakopee Super 8 Partnership
Tnle pcp4Y k eMepBMen11Y unaE anC gwrYetl Wnuenl to a haMliKe aprbmBnl wllli SUPER 8 MOTELS, INC
POT UNITED MEXTEMAN 4]iWE
EAST SHAKOPEE AVE. a CO. RD. 17 PHONE. "5-3552 SHAKOPEE, MINN. 55379
THE REV. RAT KRUGER, Pa,iw
.j
99 SC) EWis '
si SHAKOPEE MINN. 553N
February 20, 1989
City of Shakopee
129 First Street
Shakopee MN 55379
RE: Sidewalk Assessment
P1FC—"i* -r1
FE82 11989
0"1)y Cr SIIAKOpEf
It is the feeling of the First Presbyterian Church that a sidewalk
is not necessary up as far as the church at this time.
Sincerely,
iNh WaWrdaMQ
E lder
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Dave Hutton, City Engineer C aq:%
SUBJECT: 3rd Avenue Reconstruction
Between Spencer Street and Shumway Street
DATE: February 15, 1989
INTRODUCTION:
Attached is Resolution No. 3021 for Council consideration which
Orders Plans and Specifications for 3rd Avenue Between Spencer
Street and Shumway Street, Scott Street Between 2nd Avenue and
4th Avenue, and Atwood, Fuller, Lewis, Sommerville, and Spencer
Streets all between 3rd Avenue and 4th Avenue.
BACKGROUND:
On October 18, 1988 City Council ordered the preparation of a
feasibility report for improvements to 3rd Avenue between Spencer
Street and Shumway Street and north -south streets within the
project limits between 3rd Avenue and 4th Avenue by Resolution
No. 2971. The feasibility report was distributed to Council on
February 7, 1989 and subsequently a public hearing was scheduled
for February 21, 1989 by Resolution No. 3015.
The proposed improvements consist of total street reconstruction,
including sewer, water, sidewalk, curb 6 gutter and pavement.
Staff will give a presentation on the feasibility report at the
public hearing.
The feasibility recommends that the project limits be revised to
eliminate those portions of Shumway Street and Apgar Street
between 3rd and 4th Avenues and to include that portion of Scott
Street between 2nd Avenue and 3rd Avenue. Holmes Street between
3rd and 4th Avenue was not considered as part of this improvement
because of the recent reconstruction of this street.
At the conclusion of the public hearing if Council wishes to
proceed with the project, Resolution No. 3021 which orders the
preparation of the plans and specifications for the project as
recommended by the feasibility report is attached for Council
consideration.
ALTERNATIVES:
Depending on the testimony at the public hearing, Council has the
following alternatives:
1. Determine that the project should proceed and order staff to
prepare plans and specifications for the project, using the
project limits that were recommended in the feasibility
report.
2. Determine that the project is not in the best interest of
the City and do not proceed any further with the project.
3• Table any action on this project in order to revise the
project scope or to direct staff to provide additional
information to Council, if desired.
RECOMMENDATION:
Staff recommends Alternative No. 1, to proceed with the project
and order staff to prepare plans and specifications for the
project as recommended by the feasibility report.
ACTION REQUESTED:
Offer Resolution No. 3021, A Resolution Ordering an Improvement
and the Preparation of Plans and Specifications for 3rd Avenue
Between Spencer Street and Shumway Street, Scott Street Between
2nd Avenue and 4th Avenue and Atwood, Fuller, Lewis, Sommerville
and Spencer Streets All Between 3rd Avenue and 4th Avenue,
Project No. 1989-5 and move its adoption.
DH/pmp
MEM2
RESOLUTION NO. 3021
A Resolution Ordering An Improvement And
The Preparation of Plans And Specifications For
3rd Avenue Between Spencer Street and Shumway Street
Scott Street Between 2nd Avenue and 4th Avenue
and Atwood, Fuller, Lewis, Sommerville and Spencer Streets
Between 3rd and 4th Avenues
Project No. 1989-5
WHEREAS, Resolution No. 3015, adopted on Feoruary 7, 1989,
fixed a date for Council hearing on the proposed improvement of
3rd Avenue between Spencer and Shumway Street and all north south
streets between 3rd and 4th Avenues within these project limits
by street reconstruction including sewer, water, sidewalk, curb &
gutter and pavement; and
WHEREAS, ten days published notice of the hearing through
two weekly publications of the required notice was given and the
hearing was held on the 21st day of February 1989, at which all
persons desiring to be heard were given an opportunity to be
heard thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAEOPEE, MINNESOTA:
1. That the improvement is ordered as hereinafter
described:
The complete reconstruction of the following segments of
streets, which includes sewer, water, sidewalks, curb &
gutter and pavement:
1. 3rd Avenue between Spencer Street and Shumway
Street, and
2. Scott Street between 2nd Avenue and 4th Avenue,
and
3. Atwood, Fuller, Lewis, Sommerville and Spencer
Streets all between 3rd and 4th Avenues.
2. David Hutton, City Engineer is hereby designated as the
engineer for this improvement. He shall prepare plans and
specifications for the making of such improvement.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day oi'
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
t9_•
City Attorney
Energy and Transportation Committee
1988 Annual Report
1. 1/14/88 Apartment Recycling Survey - In conjunction with the
Community Energy Council Grant Recycling Program for
apartment complexes, the Commission moved to approve
and distribute the apartment recycling survey.
2. 1/14/88 nD
' 1 -A - Ride Service - The Commission moved to
ecommen
rd to City Council that the evening Dial -A -Ride
service program be continued in it's present form
through the remainder of the contract term. (Council
concurred on 2/2/88)
3, 1/14/88 Energy and Transportation Committee Mission Statement -
It was the consensus of the Committee to establish a
mission statement for the Transit Program and it's two
subcomponents.
4, 1/14/88 Dial -A -Ride Ridership Problem - It was brought to the
attention of the Committee that the Dial -A -Ride program
is experiencing a problem with too many riders. The
Commission discussed alternatives for resolving the
problem including fare zones, increase fares,
increasing the advanced notice for reservation calls
and adding more vehicles into service. The Committee
moved to schedule a public hearing on a Dial -A -Ride
fare increase for February 11, 1988. The Commission
also decided to hold a special meeting to discuss the
various alternatives to resolve the Dial -A -Ride demand
problem at a special meeting on January 27, 1988.
1/14/88 Dial -A -Ride Contract Amendment #5 - The Southwest Metro
Transit Commission requested the City of Shakopee to
amend the Dial -a -Ride contract to provide for a third
vehicle to service the Chaska Dial -A -Ride program. The
Committee moved to recommend to City Council approval
of Dial -A -Ride contract #5 providing for the addition
of a third vehicle to service the Chaska Dial -A -Ride
program. (Council concurred on 2/2/88)
1/27/88 special Meeting to Discuss Dial -A -Ride Demand Problem -
The Commission met to discuss the various alternatives
to resolve the Dial -A -Ride demand problem. After an
extensive discussion of the issues, it was the
consensus of the Committee to increase the advanced
notice request category from 12 hour advance notice to
a 24 hour or more advance notice and a less then a 24
hour notice. It was also the consensus of the
Committee to propose at the public hearing a $.25
across the board fare increase for those persons
calling in with more then a 24 hour notice and a $.50
increase for adults and students calling in with a less
MEMO TO: Dennis R. Kraft, Acting City Adninistrator
FROM: Barry A. Stock, Administrative Assistant
RE: Energy and Transportation Committee's 1988 Annual
Report
DATE: February 16, 1989
INTRODUCTION•
In accordance with City policy, the Shakopee Energy and
Transportation Committee has completed their 1958 Annual Report
for the City Council's review and approval.
BACKGROUND -
On February 15, 1989 the Shakopee Energy and Transportation
Committee moved to recommend to City Council approval of their
1988 Annual Report. A copy of the report is shown in attachment
#1.
ALTERNATIVES•
1. Move to approve the Energy and Transportation Committee's
1988 Annual Report.
2. Do not approve the 1988 Energy and Transportation
Committee's Annual Report.
RECOMMENDATION•
Staff recommends alternative #1.
ACTION REQUESTED:
Move to approve the Energy and Transportation Committee's
1988 Annual Report.
then 24 hour notice and a $.25 increase for seniors and
children under 6 calling in with less then a 24 hour
notice.
2/11/88 Dial -A -Fare Increase Public Hearing - The Committee
held a public hearing to discuss the possibility of
increasing Dial -A -Ride fares. Following the public
hearing, the Commission moved to recommend to City
Council that Dial -A -Ride advance notice categories be
increased to less then a 24 hour notice and more then a
24 hour notice in that fares be increased $.25 across
the board for all calls with more then a 24 hour
notice. Additionally, fares should be increased $.5o
for adults and students who call in with less then a 24
hour notice and $.25 for senior citizens and children
under 6 with less then a 24 hour notice. (Council
concurred on 2/16/88)
8, 2/11/88
Selection of Van Pool Provider - The Commission
reviewed two proposals (Morley Bus Co. and VanPool
Services Inc.) that were submitted in response to the
City's call for proposals for the operation of the
Community Van Pool Program. Following a review of the
proposals the Commission moved to recommend to City
Council that Van Pool Services Inc. be selected as the
Van Pool provider and that the appropriate City
officials be authorized to enter into a 2 year, 3rd
year renewal option agreement with Van Pool Services
Inc. (Council concurred on 2/16/88)
9, 3/10/88
Election of Committee officers - The following were
nominated and approved for office: Bob Ziegler -
Chairperson, Carol Schmidt - Vice Chairperson and
Glenda Spiotta - Secretary.
10. 3/10/88
1987 Annual Report - The Committee moved to approve the
1987 Annual Report and recommended that it be submitted
to City Council for approval.
11. 3/10/88
Dial -A -Ride Contract Amendment #6 - Addition of SWMTC
Vehicles - The Southwest Metro Transit Commission
requested the City Council to amend the Dial -A -Ride
contract to provide for three additional vehicles to
service SWMTC's service area. The Commission moved to
recommend to City Council that Dial -A -Ride contract
amendment #6 be approved amending the contract to
provide for the three additional vehicles to service
the SW Metro Service Area. (Council concurred on
4/5/88)
12. 3/10/88
Expansion of Dial -A -Ride Service to Engelhaven
Subdivision - The Commission reviewed a request from
the Engelhaven Homeowners Association to expand Dial -A -
Ride service to their subdivision. Since the
13. 4/14/88
Engelhaven subdivision was located outside the City
limits of Shakopee, it was the consensus of the
Committee to direct staff to investigate whether or not
exurban funds could be used to offset the costs
associated with the proposed service expansion.
subdivision - since the Engeihaven subdivision was
located outside the Shakopee city limits and exurban
funds were not directly available to the City of
Shakopee to offset the costs associated with the
proposed service expansion, the Energy and
Transportation Committee moved to respectfully inform
the Engelhaven Homeowners Association that the City of
Shakopee was not interested in expanding the Dial -A -
Ride service to their subdivision at this time and
encourage them to pursue this issue with their Township
Board and submit an application to the Regional Transit
Board for exurban funding assistance.
14. 4/14/88 1988 Goals and Objectives - The Committee discussed and
moved to approve the 1988 Goals and Objectives for the
Energy and Transportation Committee.
15. 5/12/88 Scott County Recycling Program Agreement - Staff
reported that the Metropolitan Council's household
rebate program and tonnage grant program to finance
operational and promotional costs associated with our
curbside recycling program has been discontinued. The
Metropolitan Council now distributes funds directly to
counties. Therefore, it becomes necessary for the City
of Shakopee to enter into an agreement between Scott.
County and the City of Shakopee for the disbursement of
grant funds to the City of Shakopee. The Commission
requested $2500 per year to fund the recycling related
expenses incurred by the City in 1987 and 1988. The
Commission move to recommend to City Council that the
appropriate City officials be authorized to enter into
the recycling program agreemdnt between the City of
Shakopee and Scott County. (Council concurred on
6/7/88)
16. 5/12/88 Enabling Resolution Amendment - In light of the State
and Metropolitan Council mandated solid waste programs,
it was considered prudent for the Energy and
Transportation Committee to expand their responsibility
to include monitoring programs which relate to solid
waste issues that effect the community including refuse
collection, recycling, waste abatement and waste
reduction. The Commission moved to recommend to City
Council that the Energy and Transportation Committee
enabling resolution be amended to expand the
responsibilities of the Energy and Transportation
Committee to include solid waste management. (Council
20. 6/16/88
/00-'
concurred on 6/7/88)
17. 5/12/88
Van Pool Policy. Amendments - The Commission reviewed
several Van Pool Policy amendments including the
elimination of the practice of leasing van pool
vehicles to Shakopee residents when they are not in
use. Due to the fact that the Van Pool contractors
insurance does not cover individuals that sublease
vehicles from the City, the Committee felt it would be
prudent to discontinue the practice of leasing vans
when they are not in use. Several other minor van pool
21. 6/16/88
policies were also recommended. The Committee moved to
approve the Van Pool policy amendments.
18, 6/16/88
Dial -A -Ride Contract Amendment 17 - The Committee moved
to recommend to City Council the approval of Dial -A -
Ride contract amendment #7 extending the Saturday Dial -
A -Rider service hours through the remainder of the
contract period and eliminating the provision of
handicap service. (Council concurred on 7/5/88)
19. 6/16/88
Community Eneray Council Grant Amendment - In light of
the poor public response to the City of Shakopee's home
energy check-up program, the Committee recommended to
City Council that the appropriate City officials
request the Department of Trade and Economic
Development to extend the Community Energy Council
Grant agreement for one additional year. (Council
concurred 7/5/88)
20. 6/16/88
Community Action---
Check-Un Assistance - In an effort to dedicate more
time to the home energy check-up program, the Energy
and Transportation Committee moved to recommend to City
Council that the appropriate City officials be
authorized to enter into an agreement .with the
Scott/Carver/Dakota Community Action Agency for home
energy check-up auditor assistance. Under the
agreement, the Community Action Agency would be
responsible for completing the home energy check-ups.
(Council concurred on 9/6/88)
21. 6/16/88
Dial -A -Ride Fare Increase Evaluation - When the Dial -A -
Ride fares were increased, it was the consensus of the
committee to reevaluate the impact of the increase six
months later. Two complaints were received regarding
the fare increase. Ridership also dropped slightly as
a result of the increase. Both of these were expected.
The Commission then moved to maintain the status quo
for the Dial -A -Ride fare structure.
22. 6/16/88
Transit Mission Statement - The Committee moved to
adopt the Transit Mission Statement and suggested that
it be reviewed on an annual basis.
23. 8/18/88 Van Pool Unlimited Personal Mileage Policy - The
Committee discussed considering a change in the Van
Pool Personal Mileage Policy to allow drivers unlimited
personal use of the van. The current policy provided
for 150 miles of personal use of the van. Additional
mileage was billed a rate of $.21 per mile. The
Commission moved to maintain the status quo for Van
Pool drivers personal use of the vans.
24. 8/18/88 Van Pool Fare Policy - The Committee moved to recommend
Council approval of Shakopee Area Transit Policy #20
which established a Van Pool Fare Policy. (Council
concurred on 9/6/88)
25. 8/18/88
Home Energy Check -Up Program Auditor Agreement - The
Commission moved to recommend to City Council that the
appropriate City officials be authorized to enter into
an agreement between the Scott/Carver/Dakota Community
Action Agency and the City of Shakopee for home energy
check-up auditor assistance. (Council concurred on
9/6/88)
26. 8/18/88
Scott County Solid Waste Disposal Ordinance - The
Impact of Scott County's Solid Waste Disposal Ordinance
was discussed by the Committee. The meeting was also
attended by representatives from each of the three
community organizations currently participating in the
City recycling program. It was the consensus of the
Committee that the City of Shakopee should pursue an
amendment to the current refuse collection ordinance to
provide for volume based collection. A volume based
collection program would also include the collection of
recyclables in conjunction with regular refuse.
27. 8/18/88
Contract Amendment 48 - The Committee moved to
recommend to City Council approval of Dial -A -Ride
contract amendment #8 changing the name of the Dial -A -
Ride provider from Kare Kabs Inc. to Ryder Student
Transportation. (Council concurred 9/20/88)
28. 9/22/88
Scott County Solid Waste Disposal Ordinance Imnact-
The Committee met to discuss the impact of Scott
County's proposed Solid Waste Disposal Ordinance on the
City of Shakopee. The proposed ordinance would require
all refuse haulers in Scott County to provide recycling
services. Since the City of Shakopee has a contracted
refuse hauler, they would have to also meet the
provisions of the ordinance. This would have a
definite impact the City's current recycling program.
It was the consensus of the Committee to work with
Waste Management on the development of a volume based
collection program that included the collection of
recyclables in conjunction with regular refuse. It was
29
30
31.
32
33
34
/ p �
also the consensus of the Committee to work with these
volunteer organizations who wanted to discontinue their
recycling program and implement a Spring clean-up
activity which would reimburse the volunteer
organizations for part of their loses as a result of
their discontinued recycling program.
10/13/88 Refuse/ReCVCling Program - In response to the Scott
County Solid Waste Disposal Ordinance the Commission
moved to recommend to City Council that the appropriate
city officials be authorized to request a three month
extension to Scott County Solid Waste Disposal
Ordinance exempting the City of Shakopee and Waste
Management Inc from the provisions of said ordinance
during the three month extension period. (Council
concurred on )
10/13/88 Refuse -----
County - The Energy and Transportation Committee moved
to recommend to City Council that the appropriate City
officials be directed to prepare and submit a grant
application request to Scott County for funding
assistance in the following areas. 1. 508 of the cost
of the recycling bins needed for the City's program.
2. Funding for a Spring clean-up program. 3. Funding
for a Spring and Fall leaf collection program. 4.
Funding for a household hazardous waste program.
(Council concurred on 10/18/88)
10/13/88 Refuse/Recycling Program Public Hearing - The Committee
moved to recommend to City Council that a public
hearing be scheduled before either the Energy and
Transportation Committee or City Council be held prior
to amending the current refuse collection contract to
provide for a volume based collection program and
recycling program. (Council concurred 10/18/88)
11/17/88 Dial -A -Ride Bid Specifications - The Commission moved
to recommend to City Council approval of the Dial -A -
Ride bid specifications which included the provision of
Dial -A -Ride service to the Southwest Metro Service Area
and Plymouth and authorized the appropriate City
officials to proceed accordingly in advertising.
(Council concurred 12/6/88)
12/14/88 Refuse Collection/Recycling Program Public Hearing - A
public hearing was held by the Energy and
Transportation Committee to inform Shakopee residents
of the proposed refuse/recycling program.
12/14/88 Refuse Collection Contract Amendments - As a result of
the new refuse/recycling program several amendments to
the current refuse contract were in order. The
Committee moved to recommend to City Council that the
refuse collection/recycling contract be amended to
include the provisions for volume based collection and
curbside collection of recyclables in conjunction with
regular refuse. (Council concurred 12/20/88)
35. 12/14/88 Refuse Collection Rate Increase - As a result of the
Scott County Landfill Surcharge that goes into effect
on January 1, 1989 it was necessary for the refuse
hauler to request an increase in residential refuse
collection rates. The Commission moved to recommend to
City Council that the refuse collection rate be
increased by $.78 per home per month effective January
15, 1989. (Council concurred on 12/20/88)
36. 12/14/88 Van Pool Policy #21 -Reverse Van Pools - The Committee
moved to recommend to City Council approval of Transit
Policy #21 - Reverse Van Pools. The policy specified
that the final destination point of reverse van pools
must be located with the City limits of Shakopee and
that the origination point of the reverse van pool must
be located with the Regional Transit Boards taxing
district (seven county metro area). (Council concurred
on 12/20/88)
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VAN POOL OPERATIONS REPORT
Van Pool
vehicle
# of
Subsidy
Admin.
Rental
Revenue
Net Income
Pass
per
Month
Expense
Expense
Collected
(Loss)
Trips
Pass Trips
Jan.+
346.10
2664.35
645.32
2365.13
1762
1.34
Feb.+
888.16
3270.12
835.04
3323.24
1742
1.91
Mar.+
378.08
3056.10
795.56
2638.62
2026
1.30
Apr.+
466.17
3263.60
851.73
2878.04
1743
1.65
May+
531.37
3191.72
539.06
3184.03
1666
1.91
June+
301.22
3043.57
837.80
2506.99
1796
1.40
July+
528.90
3095.69
669.15
2955.44
1736
1.70
Aug.+
628.77
3045.81
668.76
3005.82
1750
1.72
Sept.+
705.80
3091.80
833.38
2964.22
1916
1.54
Oct.+
298.94
3148.59
884.00
2563.53
1979
1.30
Nov.+
226.48
3155.71
875.33
2506.86
1932
1.30
Dec.+
328.63
3108.46
570.96
2866.13
1809
1.58
Jan.+
464.47
3082.35
613.58
2933.24
1910
1.54
Feb.+
311.75
3003.42
691.42
2623.75
1910
1.37
Mar.+
267.97
3257.46
718.17
2807.26
1955
1.43
Apr.+
470.18
3286.16
558.44
3197.90
1636
1.95
May+
361.46
3326.60
505.18
3182.88
1741
1.83
June+
488.69
3319.43
410.05
3398.07
1526
2.23
July+
251.54
3310.00
188.16
3373.38
1294
2.61
Aug.+
202.53
3109.00
398.23
2913.30
1616
1.80
Sept.+
333.04
3409.10
154.63
3587.51
1466
2.45
Oct.+
319.87
3705.48
406.34
3619.01
1443
2.51
Nov.+
449.03
3359.10
281.33
3526.80
1464
2.40
Dec.+
947.07
3359.10
458.54
3847.63
1473
2.61
TOTAL 4,867.60 39,527.20 5384.07 39,010.73 19,434 2.06
1986
TOTAL 5,701.45 34,699.72 10,194.54 30,206.83 23,067 1.30
1987
TOTAL 6040.39 37,135.52 9006.09 34,169.89 21,857 1.56
+includes cost of back-up vehicle
*Estimates
Saturday Dial -A -Ride
Operations Report
*Extended Service Hours to 5:00 p.m
Total
Subsidy Per
Month
opass
#SR
St.
4GP
Cost
Pass. Trip
Jan.
47
16
16
15
$231.50
$ 4.92
Feb.
57
20
10
27
$315.50
$ 5.53
Mar.
26
9
2
15
$333.25
$12.80
Apr.*
66
11
10
45
$646.75
$ 9.79
May*
65
14
6
44
$509.05
$ 7.83
June*
75
16
26
33
$494.05
$ 6.58
July*
120
18
27
75
$581.25
$ 4.84
August*
117
19
26
72
$442.30
$ 3.78
September*
90
18
22
50
$463.30
$ 5.15
October*
92
24
15
53
$600.00
$ 6.52
November*
80
24
19
37
$488.80
$ 6.11
December*
71
12
23
36
$315.98
$ 4.45
*Extended Service Hours to 5:00 p.m
CONSENT /0 *10
MEMO TO: Dennis R. Kraft, Acting City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Community Development Commission 1988 Annual Report
DATE: February 16, 1989
INTRODUCTION•
In accordance with City policy, the Shakopee Community
Development Commission has completed their 1988 Annual Report for
the City Council's review and approval.
BACKGROUND:
On February 15, 1989 the Shakopee Community Development
Commission moved to recommend to City Council approval of their
1988 Annual Report. A copy of the report is shown in attachment
#1.
On February 15, 1989 the Shakopee Community Development
Commission also reviewed the Downtown Committee's Annual Report
and is recommending City Council approval. (See attachment #2)
ALTERNATIVES•
1. Move to approve the Community Development Commission's and
Downtown Committee's 1988 Annual Reports.
2. Do not approve the 1988 Community Development Commission and
Downtown Committee Annual Reports.
RECOMMENDATION•
Staff recommends alternative #1.
ACTION REQUESTED:
Move to approve the Community Development Commission and
Downtown Committee's 1988 Annual Reports.
1988 ANNUAL REPORT
Shakopee Community Development Commission
1. 2/3/88 The Commission heard a report from Mr. Virgil
Mears, Assistant School Superintendent regarding
the school's financial position. Mr. Mears also
updated the Commission on the proposed excess mill
levy referendum. At that time, it was the
consensus of the Committee to go on record in
support of the referendum.
2. 2/3/88
The Commission reviewed the Community Development
Commission's One Year Work Plan. At that time,
the Commission also moved to recommend to City
Council that the City engage in soliciting
proposals from consultants to update the
Comprehensive Plan. (Council concurred on 2/16/88)
3. 2/3/88
The Commission moved to recommend to City Council
the approval of the 1988 One Year Work Plan.
(City Council concurred on 2/16/88)
4. 4/2/88
The Commission discussed the Shakopee Open House -
88 with Canterbury Downs Marketing Director Pat
Dawson. At that time a subcommittee was created
to plan the activities for the 1988 Open House.
(The event was subsequently held on 4/24/88)
5. 4/2/88
The Commission met with Mr. Joe Ries, Scott County
Administrator to get a better understanding of the
tax impact of Scott County on the City of
Shakopee.
6. 4/6/88
Tim Keane was nominated for the Chairperson
position, Don Koopman for the Vice Chairperson and
Terry Joos as Secretary.
7. 4/6/88
The Community Development Commission reviewed the
amendments to the Sign Ordinance and recommended
Shakopee Planning commission approval. (Planning
Commission Concurred on 4/21/88)
S. 5/4/88
The Commission moved to recommend to City Council
that the City of Shakopee inform the Minnesota
Real Estate Journal that the City is interested in
proceeding with a Market Focus on the City of
Shakopee to be distributed in the month of August.
(Council concurred on 5/17/88)
9. 5/4/88
The Commission moved to commend the Planning
Commission and City Council for their commitment
and quick action in dealing with an update to the
Comprehensive Plan.
10. The June
meeting was cancelled due to the lack of business.
l0 (
11. 7/6/88 The Commission reviewed the proposed amendments to
the Park Dedication Ordinance. At that time, the
Commission moved to recommend to the Shakopee
Planning Commission that a public hearing be
scheduled to hear comments on the adoption of a
new park dedication fee schedule and that the park
dedication fees be increased based on the number
of persons per dwelling unit and the standard of a
10 acre neighborhood park per 1,000 persons.
(Planning Commission approved on 11/3/88, Council
Denied on 12/30/88)
12. 7/6/88
The Commission moved to direct staff to
investigate whether or not a joint meeting could
be held between the Community Development
Commission, Downtown Committee and City Council.
13. The August meeting was cancelled due to the lack of
business.
14. 9/7/88
The Commission moved to recommend to the Shakopee
Housing and Redevelopment Authority and City
Council the approval of the Industrial Development
Assistance Program. (Shakopee HRA concurred on
10/4/88)
15. 10/5/88
The Commission moved to recommend to City Council
that the appropriate City officials be directed to
submit a grant application under the Celebrate
Minnesota 1990 grant program for the
beautification and improvement of Huber Park in
conjunction with the 1990's Derby Days
celebration. (Council concurred on 10/18/88)
16. 10/5/88
The Commission moved to direct staff to prepare a
resolution of appreciation commending Mr. John K.
Anderson for his assistance in working with the
Community Development Commission.
17. 10/25/88
A joint meeting was held between the Community
Development Commission, City Council and Downtown
Committee to discuss the status of the Downtown
Committee and goals and objectives.
18. 12/14/88
The Community Development commission reviewed and
approved the Downtown Committee's Goals and
Objectives and recommended Council approval.
(Council concurred on 1/31/89)
19. 12/14/88
The Commission moved to direct staff to revise the -
One and Five Year Work Plans incorporating several
of the objectives discussed at the meeting and
also put them into a format comparable to the
Downtown Committee's Work Plan and recommended
Council approval. (Council concurred on 1/31/89)
Bu i 1 d i ng Activity Repo r t
Total Valuation
1985
19861987
14,533,490
1988
Increase
Total Res.
136
144
165
177
Construction
Single Family
49
64
- 61
93
onstructio
Total Comm.
246
210
180
170
Construction
Commercial New
7
8
5
4
Building Const.
Industrial
0
0
2
1
Total Valuation
24,445,409
31,452,685
14,533,490
11,769,593
Increase
Tot. Prop. Val.
286,496,000
320,242,000
350,594,000
395,188,000
Previous Year
% Increase in
9%
10%
5%
38
Valuation
pp
DOWNTOWN COMMITTEE 1988 ANNUAL REPORT
1. 1/13/88 Revolving Loan Program - In an effort to encourage
property owners downtown to improve their building
facades, the Downtown Committee moved to recommend
to City Council that the revolving loan program
guidelines, procedures and applications form be
approved. (Council/BRA Denied 2/2/88)
2. 1/13/88 Downtown Trash Receptacles - The Downtown
Committee moved to recommend to City Council that
eight trash receptacles be ordered in conjunction
with Phase I Part II of the Downtown Redevelopment
Project and placed along First Avenue. (Council
concurred 1/26/88)
3. 1/13/88 Public Service Informational Signs Downtown --The
Downtown Committee moved to recommend to the
Shakopee Planning Commission that public service
information signs be excluded from the five year
amortization provision in the B-3 zone as it
applies to the City Sign Ordinance. (The Shakopee
Planning Commission approved 4/21/88)
2/10/88 Election of Officers - The following persons were
nominated and appointed as officers for the
Downtown Committee: Chair - Gary Laurent, Vice
Chair - Bill Wermerskirchen, 2nd Vice Chair -
Terry Forbord.
4/13/88 1987 Annual Report - The Committee moved to
recommend to City Council approval of the Downtown
Committee's 1987 Annual Report. (Council approved
4/19/88)
4/13/88 Sign Regulations for Banners and Pennants - The
Committee moved to recommend to the Shakopee
Planning Commission that strict conditions be
adopted for temporary banners and pennants and
that they be allowed for private business sales
providing that the aggregate time period for
displaying said signs does not exceed 30 days per
business establishment and that the maximum size
of the banner not exceed 32 square feet and that
the method of securement be approved by the City
Building Inspector. (Shakopee Planning Commission
concurred 4/21/88)
5/11/88 Systematic Code Enforcement Program - The
Committee discussed the proposed systematic code
enforcement program that the Shakopee City Council
was considering. The Commission then moved to
notify the City Council by letter requesting the
opportunity to meet with City Council to discuss
and fully understand the ramifications of a
systematic code enforcement program and discuss
alternatives for funding improvements to the
building exteriors in the downtown area.
8. 5/11/88
Downtown Sian - The Committee moved to recommend
to City Council that the Downtown Redevelopment
Project Sign be placed on the old House of Hoy
site. (Council concurred 5/17/88)
9. 6/8/88
Downtown By-Pass Design - The Committee met to
discuss the downtown mini by-pass design and the
need for extending Levee Drive to the East. The
Committee also discussed the need for an alley in
Blocks 3 6 4 of the downtown area as a result of
completing the downtown mini by-pass.
10. 7/6/88
Downtown Mini By-Pass Design Review - The
Committee reviewed the downtown mini by-pass
design elements and moved to recommend to City
Council that Levee Drive not be extended under the
new bridge and that the bridge be designed to
allow for future expansion should it be necessary.
Additionally the bridge design should include a 8'
high pedestrian trail underpass.
11. 8/24/88
Railroad Telegraph Lines - The Committee discussed
the potential removal of the railroad telegraph
wires along Second Avenue. Due to cost factors,
the Downtown Committee moved to recommend to City
Council that the City not proceed with removing
the railroad telegraph lines along Second Avenue
at this time. (Council concurred on 9/6/88)
12. 8/24/88
First Avenue Parking - Downtown Committee then
moved to go on record in support of maintaining
the status quo in terms of parking and turning
movements on First Avenue.
13. 10/25/88
Joint Community Development Commission/Downtown
Committee/City Council Meeting - On October 25,
1988 a joint meeting was held between the
Community Development Commission, City Council and
Downtown Committee to discuss future goals and
objectives for both the Downtown Committee and the
Community Development Commission. At the joint
meeting it was the consensus of the City Council
to direct the Downtown Committee to prepare a One
Year Work Plan outlining major goals and
objectives for accomplishment with potential costs
implications also addressed in the plan.
14. 11/9/88 Downtown Committee Goals and objectives - The
Committee met to discuss goals and objectives for
the 1989 work year. The Committee prepared a
preliminary draft of the goals and objectives that
they would like to pursue in 1989.
15. 12/14/88 Mayor Lebens By -Pass Proposal - Mayor Lebens
agreed to appear before the Downtown Committee to
discuss her reasons for being opposed to the mini
by-pass and her plan for resolving her concerns.
Upon hearing the presentation from Mayor Lebens,
the Commission moved to go on record in support of
the relocation of the parking stalls lost as a
result of the mini by-pass be relocated in-kind in
the downtown area at a location to be determined
upon further study and analysis.
MEMO TO: Dennis Kraft, Acting City Administrator I
FROM: Dave Hutton, City Engineer—
SUBJECT:
ngineer
SUBJECT: 5th Avenue Project
DATE: February 16, 1989
INTRODUCTION:
Attached is a contract extension agreement from Orr-Schelen-
Mayeron & Assoc., Inc. for performing surveying and preliminary
field investigations for the above referenced project.
BACKGROUND:
On February 7, 1989 the City Council ordered the preparation of
plans and specifications for 5th Avenue between Fillmore and
Market Street as well as utilities within Market Street between
4th Avenue and 7th Avenue and the completion of Main Street north
to 5th Avenue. Staff is proposing to design this project "in-
house", unless workloads dictate that an outside consultant
should be utilized.
To expedite the design process and obtain information needed to
purchase the right-of-way, staff is proposing that Orr-Schelen-
Mayeron and Assoc. be utilized to perform the field surveying for
this project. Their proposal indicates that this work would take
an estimated 3 days to complete. The current engineering staff
and department workloads will not permit us to obtain this field
work in a timely fashion unless all other work was dropped.
Attached is an extension agreement with OSM in the amount of
$3,500.000 to accomplish this work.
ALTERNATIVES:
1. Approve of the agreement.
2. Deny the request.
RECOMMENDATIONS:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Move to direct the appropriate City officials to execute the
attached contract extension agreement with Orr-Schelen-Mayeron &
Assoc. Inc. of Mpls., MN to perform surveying on the 5th Avenue
Improvement Project as described in the attached Scope of
Services for a fee not to exceed $3,500.00.
DH/pmp
February 13, 1989
City of Shakopee
129 East 1st Avenue
Shakopee, Minnesota 55379
Attn: Mr. David Hutton, P.E.
City Engineer
-Off
saw
Mavaml&
.:S.Y Assodalrs,Nc
2021 Fast Hennepin Avenue
Minneapolis. MN 55413
612-331-8660
FAX 331-3806
E� veers
Surveyors
Planners
Re: Contract Extension Agreement
Preliminary Survey for 1989 Project for 5th Avenue Improvements
Dear Mr. Hutton:
As per our Agreement for Professional Services with the City of Shakopee, Section
1-A - 3-b (Major Projects), this extension agreement is for the referenced
projects.
Orr-Schelen-Mayeron and Associates, Inc. agrees to accomplish the attached Scope of
Services for a fee not -to -exceed $3,500.
The City of Shakopee agrees to reimburse OSM for these services in accordance with
Section IV of the Agreement for Professional Services.
If this proposal meets with your approval, please sign below and return one copy to
our office. We look forward to working with you on this project.
Yours very truly,
ORR-SCHELEN-MAYERON
D ASSOCIATES, IN
i
D. Edward Ames, L.S.
Associate
WJohn Badalich, P.E.
Vice President
/lmt
Attachment
CITY OF SHAKOPEE
Delores M. Lebens, Mayor
Dennis Kraft, Acting City Admin.
Judith S. Cox, City Clerk
Equal Oppopunily Employer
ENGINEERING SERVICES #
FOR
PRELIMINARY SURVEY FOR 1989 PROJECT FOR 5TH AVENUE
CITY OF SHAKOPEE, MINNESOTA
SCOPE OF SERVICES
Survey to include full topography and cross-section for new street construction
with ties to property lines, as per map from City Engineering Department.
1. Use proposed right-of-way centerline for alignment.
2. Locate City utilities per Feasibility Report Maps.
a. Chekkmanhole top of casting and invert elevations.
b. check catch basin top of casting and invert elevations.
3. Cross-sections at 100 intervals plus driveways and perpendicular sidewalks to
50 feet each side of centerline.
4. Minimum 100 foot profile on centerline and curb and gutter at intersections of
6th & Main and 7th & Market.
5. Verify existing 5th Street right-of-way location.
6. Prepare Easement Descriptions for Teneyck, Gelhaye and Abandon parcels.
Estimate three (3) days of 3 -man survey crew plus note
reduction, research and administration . . . . . . . . . . . . . . . . . . . $3,000
Estimate day each, Land Surveyor and Technician . . . . . . . . . . . . . S 500
Total estimated cost for this project . . . . . . . . . . . . . . . . . . . $3,500
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CONCENT iid
To: Mayor, Councilmembers
From: Tom Brownell, Chief of Police
Re: Mobile Radio Purchase
Date: February 7, 1989
The police department capital equipment fund contains $18,000
for the replacement of five mobile radios.
EtS.7'I'I77RY
The department intends to retain one 1986 Ford which is
scheduled for replacement. The vehicle will be used as an
unmarked traffic enforcement unit, therefore one additional
mobile radio is required, for a total purchase of six units.
The units currently in service will be transferred to the
fire department to replace older units and will increase
their frequency channel capabilities from four to eight.
The requested units are being purchased from the Minnesota
State Fire Agency consortium bid, A 5839 - M, awarded to the
Motorola Communications Company at a cost of $17,820.48.
The purchase has been approved by the equipment committee.
Purchase six Motorola Syntor - X9000 mobile radios at a cost
of $17,820.48.
G'��iII)QN`F4 � • i�1i1�6'4VK•]
Authorize the police department to purchase six Motorola
Syntor X9000 mobile radios at a cost of $17,820.48.
�L-
rh 0%NT
MEMO TO: Dennis R. Kraft, Acting City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Refuse Contract Amendment #1
DATE: February 16, 1989
INTRODUCTION•
On December 20, 1988 the Shakopee City Council approved the
new refuse contract which provided for the collection of
recyclables in conjunction with regular refuse. On February 9,
1989 I received a correspondence from Waste Management Manager,
Mike Burkopec requesting that the contract be amended to include
the provision of a 4% inflationary increase halfway through the
contract period. (See attachment #1)
BACKGROUND:
In our haste to complete the refuse contract amendments to
meet the Scott County Recycling Ordinance requirements, staff
inadvertently left out a provision in the contract which would
allow Waste Management to have an inflationary adjustment to
their rate halfway through the contract period. All previous
contracts with Waste Management Inc. have included the provision
for an inflationary increase.
Shown in attachment #2 is Shakopee Refuse/Recycling Contract
Amendment #1 which provides for an inflationary increase of 4%
halfway through the contract period. A 4% increase equates to
.40 per home. On February 15, 1989 the Energy and Transportation
Committee reviewed Waste Managements request and moved to
recommend City Council approval of the proposed amendment.
Move to approve the Shakopee Refuse/Recycling Contract
Amendment 41 providing for an inflationary increase of 4% on
July 15, 1990 date. (Halfway point of the contract period)
Move to approve Refuse/Recycling Contract Amendment #1
providing for an inflationary increase which is directly
tied to the consumer price index at a halfway point through
the contract period.
Do not approve Shakopee Refuse/Recycling Contract Amendment
#1 providing for an inflationary increase at a halfway point
in the contract period.
Staff recommends alternative #1.
ACTION REODESTED:
Move to approve of Shakopee Refuse/Recycling Contract
Amendment #1 providing for an inflationary increase of 4% on
July 15, 1990 date. (Halfway point of the contract period)
February 9, 1989
Barry Stock
City of Shakopee
129 let Avenue
Shakopee, MN 55379
Dear Barry:
Attachment al �,a��y
J `tel A Waste Managamenl Compam,
1-1107
waste Management -Savage is requesting a minor contract amendment
to cover inflation over the three-year contract term.
In the past contract, we were allowed a CPI increase on a yearly
basis. Given the nature of our current contract, we propose a single
CPI increase during the three-year term.
Consequently, we would appreciate your consideration in allowing
us a 4% or .40 per home inflation cost increase effective July 15, 1990.
Given the numerous changes made in the contract, we failed to include
this item. I apologize for the error.
If you should have any questions, please feel free to contact me
at 890-1100.
Sincerely,
WASTE MANAGEMENT -SA GE
Mi .Berkopec
General Manager
MB/nmb
Attachment #2
Shakopee Refuse/Recycling Service Contract Amendment #1
The following sections are hereby amended and adopted
effective March 1, 1989.
Adopt Section J. (5):
Beginning July 15, 1990 and ending January 14, 1992 the
charge for regular pick-up shall be $10.20 per month; Senior
Citizen pick-up shall be $8.70 per month.
THE CITY OF SHAKOPEE
Mayor
By:
It's City Administrator
By:
It's City Clerk
Date•
WASTE MANAGEMENT INC.
By:
It's Director of Operations
Date:
ll�
MEMO TO: Dennis R. Kraft, Acting City Administrator
FROM: Judith S. Cox, City Clerk
RE: Liaison Appointments Tabled San. 3, 1989
DATE: February 16, 1989
INTRODUCTION AND BACKGROUND:
On January 3rd, Council made liaison appointments to boards
and commissions. Appointments to the Downtown Committee and to
the Community Development Commission were tabled, "... until the
City knows what their plans are." On January 31st, Council
approved the Downtown Commmittee Work Plan as well as the Star
City One year Work Plan. Council may now wish to make liaison
appointments to these two committees.
1. Appoint a Councilperson as liaison to the Downtown
Committee.
2. Appoint a Councilperson as liaison to the Community
Development Commission.
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Steve Hurley, MIS Coordinator
SUBJECT: Scanner Purchase
DATE: February 17, 1989
INTRODUCTION:
It is the intention of the City to purchase a scanner for
conversion of City code, Building code, Council minutes and other
similar documents into a format usable by the City's computer
system.
BACKGROUND:
The City has budgeted in a Capital Equipment Fund for 1989,
$6,000.00, for purchase of a scanner.
Several makes of scanners have been evaluated with respect to
speed, accuracy, cost, value, ease of use and other criteria.
Four scanners in particular have been reviewed more closely since
they are easily available from local vendors.
These four manufactures, Canon, IOC, Calera, & Kurzweil all have
scanner products that are capable of handling both text and
graphics.
Some of the most important characteristics of each of these
machines are listed in the table following.
Scanning speed is of some importance as a comparison but because
errors in scanning will occur with every machine the speed with
which a document can be edited to correct those errors becomes
the most important factor. The error rate is also quite critical
because the fewer the errors, the quicker the document can be
corrected.
��9
Canon
I0C
Calera
Kurzweil
IX -12
Omnifont
TrueScan
Models
Type
Image/OCR
Image/OCR
Image/OCR
Image/OCR
Sheet Fed
Sheet Fed
Sheet Fed
Sheed Fed
Scanning
12 Sec./
1 Min./
30 Sec./
1 Min./
Speed
Page
Page
Page
Page
Error
14%
16%
---
7S
Rate
��9
W
Canon IOC Calera Kurzweil
IX -12 Omnifont TrueScan Models
Stack
Feed 5
30
Depends
10
Capacity
On Scanner
Grey 32
23
---
16
Levels
Contrast 3
Infinite
3
'16
Price $3,000
$4,900
; $2,700
$3,995
• Price includes only software and computer board. To complete
the package a scanner engine from another manufacturer needs
to be added. Also the system must be run on an AT type
computer.
Given the somewhat subjective nature of a few of the statistics,
recommendation of a scanner comes down to what has been
personally observed and what third party reviews have said.
RECOMMENDATION:
The Kurzweil 7320 Model 5 is recommended, not as the lowest price
scanner, but as the one offering the best value.
Kurzweil is the best known maker of OCR scanners and since the
company's purchase by Xerox in 1980 has positioned itself well in
the PC compatible scanner market.
The Model 5 is upward compatible with other Kurzweil models and
can be connected to any of the IBM or compatible PC's, XT, AT or
386 type computers.
Error rate is one of the lowest and the accompanying software is
easy to use and offers features not found in other software
enabling the user to keep track of scan rates as the scanning
progresses.
One major advantage of the software is its ability to nlearn" new
fonts as they are being scanned. Another advantage is its
ability to collate double sided sheets.
Cost for the machine has been declining and it is currently
available at $3,995.00, plus $350.00 for installation and
training from Software Marketing International in Bloomington.
The Computer Committee has reviewed the intended purchase and is
satisfied with the recommendation.
/�f
REQUESTED ACTION:
Move to authorize purchase of a Kurzweil Model 5 scanner from
Software Marketing International of Bloomington in the amount of
$3,995.00, plus $350.00 for installation and training for a total
price of $4,345.00, funds to come from 1989 Capital Equipment
Budget.
SH/pmp
SCANNER
F I R S T P R E L I M I N A R Y D R A F T
February 21, 1989
AGREEMENT FOR THE OPERATION AND MANAGEMENT OF MURPHY'S LANDING
WHEREAS, THE City of Shakopee, a corporate body politic organized under the
laws of the State of Minnesota and herein referred to as The City, owns and
controls certain property located within the City of Shakopee and which is
commonly known and referred to as"Murphy's Landing"; and
WHEREAS, the City of Shakopee desires to enter into an agreement for the
operation and management of Murphy's Landing as herein provided for a five (5)
year period beginning January 1, 1989; and
WHEREAS, the Minnesota Valley Restoration Project,Inc., hereinafter referred
to as MVRP, is a corporation organized under the laws of the State of Minnesota
with its office in Shakopee, Minnesota, and which has been managing Murphy's
Landing for several years including the past year; and
WHEREAS, the Scott County Historical Society, a branch of the Minnesota
State Historical Society and herein after referred to as SCHS has operated in
the County of Scott for many years and has operated Murphy's Landing site for a
period of a few years; and
WHEREAS, MVRP desires to continue the operation and management of Murphy's
Landing for the coming 5 years; and
WHEREAS, both parties hereto desire to enter into this Agreement setting forth
terms and conditions of the operation and management of Murphy's Landing by MVRP
as herein provided and later amended by mutual written consent of the parties hereto.
NOW, THEREFORE, IT IS AGREED by and between The City and MVRP as follows:
That as and from January 1, 1989 The City hereby contracts and engages MVRP
to manage and operate Murphy's Landing as follows:
1. That during the period covered by this agreement MVRP shall make no major
changes in the operation of Murphy's Landing except as herein provided nor commit
- 1 -
the enterprise to significant capital or other contractual obligations without
first receiving the written authorization of The City.
2. The Board of MVRP will, as soon as possible, assum°policy making decisions
and endeavor to generate grants and donations to MVRP and will delegate the manage-
ment to a staff MVRP will assemble and engage as prudent judgment requires.
3. The board will immediately institute a search for and retain the services
of a formally trained and experienced museum director.
4. The MVRP will complete a full and detailed inventory of the improvements
and structures now on Murphy's Landing site and will also complete a detailed
inventory of and location of all artifacts and personal property and include for
each item the description, date of acquisition, the purchase cost or appraised
value, if donated, and such inventory must distinguish between property and equip-
ment used in the operation of the landing and property that would fall within the
hdAo 's
category of historical treasures and artifacts ( See page 2 of lkanaen's managerial
letter of January 27, 1987 addressed to Mr. Dennis R. Kraft, Community Development
Director of the City of Shakopee.)
5. MVRP shall report to the City Administrator on at least a monthly basis
relative to the on-going operation of Murphy's Landing including a monthly
operating statement.
6. MVRP shall obtain liability insurance as well as comprehensive insurance
on the structures, contents and artifacts at Murphy's Landing, naming both The
City and MVRP as insureds under the terms of such policies. The policies shall
be in the amounts and forms as mutually agreed upon between The City and MVRP and
will require a minimum of ten-day written of cancellation or termination of the
policies and MVRP and The City shall be furnished with current copies of all
insurance policies and any subsequent change therein.
7. The City shall be notified of all meetings of the Board of Directors of
- 2 -
0
MVRP and The City shall be authorized to have an observer present at any such -
meeting. The City shall be supplied copies of minutes, notes and resolutions
respecting such Board of Directors meetings and the actions undertaken at such
meetings.
8. The MVRP shall invite and request SCHS to name two members of its board
to the Board of the MVRP and such membership shall continue during the life of
this Agreement and membership shall be replaced as and when required.
9. The City will make its Administrator available as requested on a consulting
basis.
10. The City and MVRP will arrange for an annual independent audit to be fin-
anced at the expense of and by the City.
11. The City will provide financial support to MVRP in a sum and amount of
$ ; the details thereof to be worked out as provided by law in
a separate agreement between the parties with the approval of The City's auditors.
12. The City will cooperate with MVRP at all times to the extent of its
ability.
13. The SCHS, while not a party hereto, does hereby sign this agreement as
an indication of its approval and its willingness to cooperate with the parties
hereto without affecting its own operations.
14. Both parties hereto agree to enter into and execute any further documents
and agreements necessary or convenient to effectuate the terms and conditions of
this Agreement.
15. This Agreement shall be governed by the laws of the State of Minnesota.
This Agreement executed as of this day of 1989:
by The City and MVRP.
- 3 -
// P
THE CITY OF SHAKOPEE (The City)
Ey
Acting City Administrator
Ey
City Clerk
MINNESOTA VALLEY RESTORATION PROSECT, INC.
(MVRP)
Ey
President
Secretary -Treasurer
State of Minnesota )
) as
County of Scott )
The foregoing was acknowledged before me this day of 19E
by I and
the Mayor, Acting City Administrator and City Clerk respectively, of the City of
Shakopee , a municipal corporation under the Laws of the State of Minnesota, on
behalf of the City of Shakopee.
State of Minnesota)
) as
County of Scott )
The foregoing was acknowledged before me this day of , 1989,
by and the
President and Secretary -Treasurer of the Minnesota Valley Restoration Project, INc.
(MVRP), a corporation under the Laws of the State of Minnesota, on behalf of MVRP.
- 4 -
The Scott County Historical Society (SCHS) acknowledges receipt of the
above agreement and by its signature indicates its approval of the agreement
and its stated purposes this day of
1989.
SCOTT COUNTY HISTORICAL SOCIETY (SCHS)
By
President
By
Secretary
STATE OF MINNESOTA )
) as
COUNTY OF SCOTT )
The foregoing was acknowledged before me this day of 1989,
the President and Secretary respectively, of the Scott County Historical Society
(SCHS), a corporation under the Laws of the State of Minensota, on behalf of SCHS.
/3cz,
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Dave Hutton, City Engineep
SUBJECT: Meeting with Commissioner Levine on
February 22, 1989
DATE: February 17, 1989
1 received a phone call from Mn/DOT today requesting that I be in
attendance at a meeting on February 22, 1989 with Commissioner
Levine and all District 5 City Engineers. At that time all the
City Engineers are being requested to submit their specific
concerns to the Commissioner regarding transportation issues and
specific projects. If Council has any specific concerns they
would like me to submit to Commissioner Levine, they should
inform me of them at this time.
Staff has reviewed Commissioner Levine's request and have
developed several concerns as it relates to the City of Shakopee,
as follows:
The current proposal for Mn/DOT is to pave only two lanes of
the Shakopee Bypass initially, due to funding restrictions,
with the other two lanes scheduled for paving at a later
date. If additional funding becomes available at the time
construction is occurring, Mn/DOT has stated they would
consider all four lanes at once. Staff feels that the City
of Shakopee's position should be to continue to request that
Mn/DOT seriously consider paving all four lanes during the
same year.
Staff is concerned about the County Road 18 funding and
possible construction schedule. The main concern is that
the Shakopee Bypass design is considerably farther along
than the County Road 18 design. There are already
provisions for an interchange at this point in the Shakopee
Bypass design. The County is proposing a much larger
"grandiose" interchange at County Road 18 and the Shakopee
Bypass. Depending on the timing of both projects the staff
is concerned that the interchange design may delay the
Shakopee Bypass, if the ultimate interchange is the one that
Mn/DOT approves. We feel that this concern should be passed
on to Commissioner Levine.
If Council has additional concerns regarding transportation
issues, they should inform staff of them at this time.
DH/pmp
ISSUES
MEMO TO: Shakopee City Council ��
FROM: Dennis R. Kraft, Acting City Administrator
RE: Scottland Companies Filing for Chapter 11
DATE: February 17, 1989
The attached press release will go out at 4 P.M. today
(Friday) indicating that the Scottland Companies will be filing
under Chapter 11 of the federal bankruptcy law. This filing does
not include Canterbury Downs and two or three other related
companies.
This is being sent to the City Council for informational
purposes only. No action is requested.
February 17, 1989 Contact: Michael F. Cleary
(612) 937-3501
SCOTTLAND, INC. AND SUBSIDIARIES FILE PETITIONS
FOR FINANCIAL REORGANIZATION
Minneapolis, MN -- Scottland Inc., (Scottland) a Minnesota corporation
formed in 1969 and engaged primarily in the management and development
of real estate in Scott and Dakota counties, filed a Chapter 11
reorganization petition today with the U.S. Bankruptcy Court, District
of Minnesota. A Chapter 11 petition provides for court protection from
creditors while the business is being reorganized. Scottland is
publically held but its stock is not listed or traded at this time.
Chapter 11 reorganization petitions were also filed for certain of
Scottland's subsidiaries and partnerships including: Greenhaven of
Burnsville Limited Partnership, the owner and developer of the
Greenhaven Village residential complex in Burnsville and Greenhaven
Village apartments of Burnsville Phase I and Phase II Limited
Partnerships, Minnesota limited partnerships which own The Observatory
Apartments in Burnsville, MN.
These petitions follow the filing on February 6, 1989 of a involuntary
Chapter 11 petition against Scottland Hotels Inc., a subsidiary of
Scottland Inc., by four of the hotel's equipment lessors. Scottland
Hotels is the owner of the 176 room Canterbury Inn which opened in
1986 in Shakopee, MN.
The Company has hired Burton W. Merical, who specializes in turn-
around situations, to serve as its President and Chief Operating
Officer reporting to the Board of Directors. Mr. Merical has assisted
several companies through bankruptcy reorganizations including
Endotronics, Inc., K -Tel International, Inc, and Intran Corporation.
Company officials said the move was taken at this time to allow the
Scottland Companies to develop plans to stabilize operations and
improve cash flow.
JULIUS A.COLLER,H
uIUS .CULLER ATronY AT LAW ws-etas
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SNAHOPEE• MINNESOTA
68379
February 21, 1989
0
TO: Shakopee City Council
FROM: Julius A. Coller, II, City Attorney
INRE: Grant to Murphy's Landing
Inquiry has been made as to the legality of a $50,000 grant to Murphy's
Landing and, if legal, how it should be handled.
Murphy's Landing is owned by the City of Shakopee and any reasonable grant
for its benefit is within the powers of the City Council. The purpose for
the grant is to enable MVRP to operate the site for the City and its visitors.
The grant could be treated as a payment towards such services and can be
made directly to MVRP which is the party operating the site and is a legal
non—profit corporation. This particular payment need not be funnelled
through any other group.
The Council, if desiring to make a grant, should pass a resolution determining
the amount, how it is to be paid and stating that the amount is reasonable.