HomeMy WebLinkAbout11/15/1988 ��
MEMO TO: Mayor and City Council
FROM: Dennis R. Kraft, Acting City Administrator
RE: Non-Agenda Informational Items
DATE: November 9, 1988
1. Attached is the Engineering Department monthly report for
October. Please contact either Dave Hutton or myself if you
have questions on any of these projects.
2. Attached is a letter from Senator Rudy Boschwitz relating to
legislation about billboard height and size in the 100th
Congress. Senator Boschwitz indicates that legislation in
this area did not pass this past legislative session. Also
attached is a letter from Senator Dave Durenberger regarding
the same subject.
3 . A communication was received from the Minnesota Pollution
Control Agency (MPGA) on the establishment of an automobile
emissions testing and inspections program. The program will
not begin until late 1990 or early 1991 however the MPCA
would like to provide residents with information on the
program. Two brochures were received on program guidelines.
One will be posted in the City Hall and the second will be
sent to the Library for posting.
4 . Attached is a newsletter from Ehlers and. Associates, Inc.
This publication includes a recap of various governmental
bond issues and the net rates for these issues over the past
two years.
5. The Executive Director of the Shakopee Chamber of Commerce
and Convention & Visitors Bureau, Theresa Roehrich, has
resigned to take a position as Marketing Officer with the
First National Bank.
6. Attached is an invitation from the Metropolitan Council's
Area Agency on Aging inviting Councilmembers to a reception
which celebrates the 15th Anniversary of that agency. If
any Councilmember would like to attend this function please
contact Jeanette no later than Tuesday, November 22nd and
she will make arrangements for you.
7 . Attached is a memorandum from Dave Hutton regarding 2nd
Avenue between Atwood and Scott Streets.
S. Attached is a memorandum from Gregg Voxland regarding
workmens compensation insurance renewal.
9. Attached is a memorandum from Joe Ries regarding two
corporate foundation grants recently received by the
Shakopee Fire Department.
10. Attached is a memorandum from LeRoy Houser regarding the
status of the asbestos in the old women's prison building.
11. Attached is a letter from from Jim Brimeyer, of Sathe &
Associates, Inc. , regarding their availability to help with
our City Administrator selection process.
12. Attached is the Building Department activity report for
October, 1988.
13 . Attached is a letter to Dr. Ron Mash from Judy Cox regarding
therapeutic massage at Chiropractic Clinics.
14 . Attached is the Revenue and Expenditure Report as of October
31, 1988.
15. Attached is the agenda for the November 17, 1988 meeting of
the Energy and Transportation Committee.
16. Attached are the minutes of the October 13, 1988 meeting of
the Energy and Transportation Committee.
17. Attached are the minutes of the October 19, 1988 meeting of
the Downtown Ad Hoc Committee.
18. Attached are the minutes of the October 5, 1988 meeting of
the Community Development Commission.
19. Attached are the minutes of the September 12 and October 3,
1988 meetings of the Public Utilities Commission.
DRK/jms
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Dave Hutton, City Engineef�¢�4
SUBJECT: Engineering Department Monthly Report for October
DATE: November 4 , 1988
Attached is a project status report as of November 1 , 1988 for
projects that the Engineering Department is involved with. A
brief summary of several projects is as follows:
Vierling Drive West ( 1988-1 )
This project has been essentially completed for 1988 , except for
some minor restoration items. The final wear course of asphalt
will not be placed on the roadway until next year.
11th Avenue (Proiect No 1988-5)
This project has been completed. We are still retaining 5% of
the contract until we have received all of the necessary paper
work from the contractor.
Pavement Preservation (Proiect No. 1988-8)
i
This project has been completed.
Downtown Streetscaoe (Proiect No. 1987-2)
Trees are currently being planted . Minor brick paver
deficiencies are being replaced. Next spring, the Public Works
Department will be relocating some of the benches from the Phase
I construction to this year' s project. The exact location of all
the benches will be determined by a survey done of the downtown
businesses.
10th Avenue Overlay (Proiect No. 1987-31
This project has been completed.
Upper Valley Drainage (Proiect No. 1987-5)
All bids have been rejected for Phase I of this project.
Alleys in Blocks 55 & 81
Council has ordered the preparation of plans & specs for these
two alleys. The plans will be prepared over the winter for the
1989 construction period .
Prairie Estates Subdivision (Private)
All utilities, curb & gutter, and the first lift of asphalt have
been installed . The final lift of asphalt will be installed next
year.
Meadows Subdivision (Private)
All work has been completed in this subdivision, except for the
final lift of asphalt on one of the cul-de- sacs in the
subdivision. This asphalt will be placed next year.
I
PROJECT STATUS
NOVEMBER 1, 1988
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aZAMDAGIAMD.LEISOwEYsiesswwEcros October 27 , 1988
John R. Anderson OC .i9fl8
City Administrator
129 East First Avenue CffY OF: SHAKOPEE,
Shakopee, MN 55379-1376
Dear John:
Thank you for writing me about legislation on billboard
height and size in the 100th Congress. I appreciate the time
you've taken to share your concerns with me,
As you know, Senator John Danforth (R-Missouri) introduced
the Truck and Bus Safety Act of 1987 (S. 861) in March of 1987.
The Senate Committee on Commerce, Science, and Transportation (of
which I am not a member) approved the bill and the full Senate
passed the measure by voice vote on March 3, 1988. However,
Senate bill 861 contained no amendment concerning billboards.
On July 13, 1987, Congressman Jim Moody (D-Wisconsin)
introduced similar legislation (H.R. 2923) in the House of
Representatives, which was referred to the Subcommittee on
Surface Transportation. Like S. 861 , H. R. 2923 also contained
no amendment concerning billboards, and since no hearings were
held on the measure, no amendments to it were formally proposed
as your letter suggests.
I understand your concerns about deral con rol over what
has traditionally been under local j isdiction. The amendment
you referred to in your letter would have, if pr osed, been
cause for concern. However, the Tru k and Bus S fety Act of 1987
died with the adjournment of the 100 h Congress
I sincerely appreciate your inp t on this mportant subject
and will keep your views in mind wh n relat legislation comes
before the 101st Congress, Again, hanks or getting in touch.
S erely,
dy Boschw tz
RB:sgm
1020 PLYMOUTH BUILDING
154 RUSSELL SENATE OFRCE BUILDING 12 SOUTH SIXTH STREET
- WASHINGTON.DC 20510 MINNEAPOLIS,MINNESOTA 55402
1202)22"244 151213703382
United $tater senate
DAVE DURENBERGER
October 6, 1988
John R. Anderson
City Administrator �1
City of Shakopee
129 East 1st Avenue
Shakopee, Minnesota 55379-1376
Dear John:
Thank you for your letter relaying your community' s concern
with legislation being pushed by the billboard industry to
grant them retroactive legal authority to force cities to pay
billboard owners compensation if local sign ordinances require
a reduction in billboard size and height.
I appreciate you taking the time to share this concern with
me. I concur with your assessment that this provision would
unduly compromise local authority. I will do what I can to
make sure that this measure doesn' t become law. Many of the
proposals and arguments I have offered in the Senate resulted
from the concerns and suggestions of Minnesotans who cared
enough to communicate their views. It is important to me, as
well, to have your comments on pending legislation.
Again, thanks for your let It is a privilege to serve
you in the United States Senate.
incer y,
e g
U States Senator
DD:leo
COMV.TTEE ASIK..PrtP
FINANCE
ENVIRONMENT AND PUBLIC WORKS
SPECIAL COMMITTEE ON AGING
J
Minnesota Pollution Control Agency
October 31, 1988
Dear City Official : _
As you probably are mare, last session the Minnesota Legislature responded to
the need to reduce the amount of health-threatening carbon monoxide in the Twin
Cities metropolitan area air by enacting a motor vehicle inspection and main-
tenance law.
The law authorizes the Minnesota Pollution Control Agency (MPCA) to establish a
program to conduct emission testing and inspections of 1976 and newer motor
vehicles each year. It also requires owners of such vehicles that fail the
inspections to have their vehicles repaired and retested. While the program
will not begin until late 1990 or early 1991, we would like to provide residents
with information about the law now because it could affect their decisions on
whether to purchase or modify used vehicles.
We have enclosed two copies of a brochure about the motor vehicle inspection and
maintenance program. We request that you post the brochures in a public loca-
tion. If you are interested, small additional quantities of the brochures can
be obtained by calling the MPCA Public Information Office at 296-7769.
Should you have questions regarding the program, please contact me at 296-7212.
Sincerely,
JJc'L':l 'l✓�:�"YS'n
Barbara Jackson
Supervisor, Mobile Sources Unit
Division of Air Quality
BJ:sb
Enclosures
Phone'
520 Lafayette Road, St. Paul, Minnesota 55155
Regional Offices• Duluth/Brainerd/Detroit Lakes/Marshall/Rochester
Equal Opportunity Employer
MOTOR VEHICLE
How will l/Mwork?
9 INSPECTION AND
MAINTENANCE
The vehicle's pollution control systems will
be checked visually,but,more important What You Heed
will be a tailpipe check for pollutants in the
exhaust.if your car or truck fails the to Know Now
inspection,you will be expected to take it to
your favorite garage or service station,have
it repaired—or repair it yourself—and
return for a recheck.
In most cases,the vehicle's engine will need f a
only a minor adjustment.And vehicle
warranties will frequently cover the repair
costs.However, if repair costs would exceed
the waiver limits mentioned above,you
would return to the testing site with that
information and receive a waiver.
Want more information?
If you want more information now,you can
get it from the MPCA's Public Information YOU HAVE HEARD. . .
Office at 520 Lafayette Road,St. Paul,MN
55155,or call 296-7769.If the law affects 1`
you,you will receive more information by . . . that the Minnesota Legislature
mail,television and radio in time for you to passed a law requiring inspections of
know what to do to have your car inspected. cars and trucks to be sure their
pollution control equipment is
working properly
. . . that some people may have to have
their vehicles repaired so that they
can pass the emissions testing
AND ITS TRUE. . .
. . .but what does it mean to you?
Why do we need I/M?
HEALTH—YOURS AND YOUR FAMILYS—IS THE MAIN REASON FOR CLEANING UP
THE AIR THROUGH A VEHICLE INSPECTION AND MAINTENANCE PROGRAM.Motor
vehicles are the largest source of carbon monoxide and toxic pollutants in Twin Cities air.
The health concern is serious.Monitoring and modeling the air quality in the Twin Cities
metropolitan area shows that the carbon monoxide level at times exceeds the health.
based standards adopted by the MPCA and the U.S.Environmental Protection Agency.
When the air is overloaded with carbon monoxide,the carbon monoxide can prevent your
blood from efficiently carrying oxygen from your lungs to other parts of your body.This
is especially serious for people who have heart or lung diseases,for people who are
anemic,and for babies before birth.Even in healthy people,high carbon monoxide levels
in the air they breathe can cause slower responses and make it hard to do complex tasks.
Gasoline vapors have been linked to increased cancer rates.The hydrocarbon content of
the emissions will be checked, in addition to carbon monoxide,because of the possible
health effects from exposure to these unburned vapors.
How will 1/M help?
The program will ensure that vehicles in the metropolitan area are burning fuel as
efficiently as their design intended.That will keep their pollution down.VM programs
already established in 63 urban areas of 34 states indicate that it is effective in lowering
the level of carbon monoxide in the air.
A side benefit is that your vehicle's engine wastes less fuel when it is working properly.It
is a health program for your vehicle,too,because regular inspections and repair usually
lead to better engine performance,better gas economy and longer engine life for your car
or truck.
What is 1/M?
1/M is short for Motor Vehicle Inspection and Maintenance,a program to inspect cars and
trucks and make sure they are not dumping excessive polluting gases into the air.That is
the inspection part(in Minnesota,it will not include safety inspections).The maintenance
part refers to the requirement that vehicles that cannot pass the test be repaired and
retested.But don't worry—properly tuned and maintained vehicles with pollution
control equipment in good working order will pass the test!
Are you affected?
Yes,if you live in the seven-county Twin Cities metropolitan area and own a 1976 or later
model automobile,station wagon or pickup truck or van weighing less than 3/4 ton.
Classic,pioneer,collector and street rod vehicles are exempt.Counties included are
Anoka,Carver,Dakota,Hennepin,Ramsey,Scott and Washington.The law affects the
vehicle you drive and the air you breathe.
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Ehlers and Associates,Inc. NE
A M �/
LEADERS IN PUBLIC FINANCE GVV�
1 1
OFFICES IN MINNEAPOLIS AND WAUKESHA - 507 Marquette Avenue - Minneapolis, MN 554027255 • 612 339 8291
VOLUME 33 NUMBER 5
FILE: Financial Specialists: Ehlars and Associates, Inc.
Please distribute to governing body members
November. 1988
INTEREST RATE UPDATE
Tax-exempt interest rates (BBI) have not come down significantly, but have improved greatly compared
to taxable rates. The October 7th BBI was at 7.53% compared with 20-year U.S. Government obligation
yields of 9.18%, or the BBI was 62.0% of U.S. Government Obligations. At the end of May, the
comparison was 7.96% versus 9.35%, or the BBI was 84.8% of U.S. obligations. Tax-exempt bonds are
becoming more efficient.
EFFICIENCY OF TAX-EXEMPT BONDS
Credit Markets, a trade paper, published my essay arguing for increasing the efficiency (lowering
interest rates) of tax-exempt bonds by limiting their use and by clarifying the tax laws. In response a
top researcher of a large bond underwriting firm argued that tax exemption is not an efficient
"subsidy". Now we find in September the same firm described how the reduced volume of municipal
bonds has dramatically increased the efficiency of tax exemption.
Recently I spent a week in Tokyo which I last visited in 1945-46 when the City was ashes. Today it is
mile on mile of office buildings, factories and 12.5 million people. Japanese corporations can borrow
money at 6%, while the government sells at 5%. They truly have done an amazing job.
��e&_
Robert L. Ehlers
BUILDING BETTER COMMUNITIES
With the drought, you might think rural communities would hesitate to take on school bond issues. In
mid-October several of Ehlers and Associates' clients had substantial school bond issues up for
election. These times require local communities to compete in the local, state and world economies. It
makes sense to undertake building programs in slower times. Prices are lower; quality is better;
interest rates are lower; and local employment and the local economy receive a boost at a critical
time. Repayment occurs later when, hopefully, conditions will have improved.
FISCAL CONSULTING -- SALES VS. SERVICE
A consulting firm cannot afford to support both a large Was force and provide superior service after
being hired. Ehlers and Associates. Inc. does not maintain an expensive sales force, therefore, you may
not see much of us before you interview fiscal consultants. But you see us when it counts -- in planning
and helping you present the financing to constituents. Our clients tell us that it is reassuring to work
with the account executive that they interviewed for the project.
Carolyn Drude
OPPORTUNITIES FOR LOW INCOME HOUSING -�
Federal support for low income housing has been reduced, but the Tax Reform Act of 1986 provided an
innovative and seemingly generous three-year program of tax credits for owners and investors. In 1987
the credit was 4% for acquisition; 9% for rehabilitation and new construction, but only 4% if a project
used other federal subsidies or tax-exempt financing. Credits in 1988 and 1989 are based on a monthly
prevailing interest rate formula that calculates present value credits of either 30% or 70% of qualified
development costs over ten years.
Low income families and the community benefit when the owners, whether profit or non-profit, sell tax
credits to limited partners who contribute equity, which reduces the amount of other financing, adds to
the income stream, reduces the rent, and makes local projects feasible.
Twenty percent of a project's units must be occupied by households with incomes under 50% of area
median income, or 40% of the units must be occupied by households with incomes under 60% of area
median income. The gross rent including utilities must not exceed 30% of the maximum income level
for the particular size of household. If you have any questions on how this may work in your
community, please give us a call. Y7 `
Michael Grossman
3654g
S DMMARY OF AREA BOND SALES
Bond
\. Net Buyer
Municipality Date Type of Bonds Amount Matte Rate Index Ratinm
Iowa
West Des Moines 08/01/88 G.O. Uprovenent Bonds 1 2,00011 1999-20DO 6.16% 1.11% Aa
Coon Rapids 08/15/88 Electric Revenue Bonds 1,125M 1989-1999 7.35% 7.83% Baal
Red Oak 08/15/88 G.O. Bonds 60011 1990-1998 1.00% 7.83% NR
Red Oak 08/15/88 Sewer Revenue Bonds 310M 1989-1999 7.24% 1.M% MR
Black Mawk County 08/16/88 G.O. Purpose Bonds 3,865M 7990-1999 7.03% 7.83% Al
DeS Moines Community 08/16/88 New Job Training Certificates 2,640M 1990-1998 7.36% 7.83% As
College
Elkader 08/22/88 G.O. Purpose Bonds 4500 1990-2004 7.38% 1.851 MR
Clive 00/25/88 G.O. Llpru amnt Bonds 1,850M 1990-1999 6.901 7.85% Al
Des Moines 09/01/88 Nater Revenue Bonds 11,70011 1990_2006 7,23% 1.16% Aa/M
Waverly 09/19/88 Water Revenue Bonds 1,00011 1990-2008 7.54% 1.59% A
Cedar Falls 09/26/88 Sewer Revenue Bonds 1,30DM 1989-2002 7.09% 7.62% A
Waterloo 09/28/88 Sewer Revenue Bonds, A 2,2458 1992-2008 7.46% 7.62% Baal
Waterloo 09/28/88 Sever Revenue Bonds, 8 1,ISOM 1990-2000 7.28% 1.62% Baal
Minnesota
Plymouth 00/01/88 G.O. Tnprova nt Bonds 3,950M 1991-1995 6.43% 7.76% Aa
Plymouth 08/01/88 G.O. Tax Increment BoWs 1,02511 1991-19% 6.50% 7.76% Aa
Austin 08/01/88 Taxable G.O. Tax Increment Bonds 995" 1991_2008 9.811 7.76% AI
Austin 08/01/88 Taxable G.O. Oevelopnent Bonds 1,1001 1991-'007 9.81% 7.16% AT
North Mankato 08/01/8B G.0 Tax Increment Bonds 855H 1991-1998 6.13% 7.76% A
Golden Valley 08/02/88 G.O. Inprovenent Bonds 610H 1990-1999 6.64% 7.16% Aa
Golden Valley 08/02/88 G.O. Equip. Certs. of Tndebt. 330M 1990-1992 6.19% 7.76% Aa
Detroit Lakes OB/02/88 Taxable G.O. Tax Increment Bonds 5601 1991-2004 9.74% 1.76% A
Warroad 08/03/88 Electric Revenue Bonds 400H 1992-1996 7.14% 7.76% NR
Lexington 08/04/88 G.O. Inprove ent Bonds 2601 1990-1999 1.001 7.76% Baa
Lake County 08/04/88 G.O. Revenue Envire mental 1,130[ 1991-2009 1.65% 1.76% Baal
Learning Center Bonds
Maplewood 08/04/88 G.O. improvement Bonds 4,160M 1989-2007 7.12% 1.161 Al/M-
I.S.O. #204 08/08/88 G.O. School Building Bonds 3,8/06 1992-2009 1.56% 7.69% Baal
(KassonJNntorville)
I.S.D. #511 03/08/88 G.O. Aid Antic. Certs. 325M 1989 6.161 7.69% MR
(Adrian)
I.S.O. #51 (Foley) 03/09/88 G.O. School Building Bonds 4,985M 1992-2010 7.41% 1.69% Baal
Morris 03/09/88 G.O. Improvesnent Bands 2501 1990-2001 7.12% 7.69% Baal
Woodbury 03/10/88 G.O. Municipal Building Bonds 2,915M 1991-2004 1.20% 7.69% A
Woodbury 03/10/88 G.O. Improvarent Bonds 4,3007 1990-1997 6.55% 7.69% A
Marshall 08/15/88 G.O. Isprovenent Bands 405M 1990-1997 6.68 1.83% A
St. Cloud 08/15/88 G.O. Improverent Bonds 125M 1990-1999 6.85% 7.83% Al
St. Cloud 03/15/88 Taxable G.O. Tax Increment Bonds 1,4207 1990-2006 10.11% 1.83% AI
St. Cl ond 08/15/88 G.O. Tax Increnent Bonds 1,44511 1991-1999 6.85% 1.83% AT
St. Cloud 03/15/88 G.O. Inprovement Bonds 1,6/5M 1991-2010 7.29% 1.831 Al
Belle Plaine 03/15/88 G.O. Inprovamnt Bands 305M 1990-'004 1.38% 1.83% Baa
Shakopee 08/16/88 G.O. Inprovement Bonds 1,1007 1990-2000 6.89% 7.83% A
Liidstron 08/18/88 G.O. Uproveient Bonds 305H 1990-1999 /.04% 1.83% Baal
Hugo (18/22/88 G.O. Inprouenent Bonds 1,05511 7991-2005 7.40% 7.85% Baal
Chisago County 03/23/88 G.O. Grant Anticipation Bonds 300M 1990 6.53% 7.85% NR
St. Charles 08/23/88 G.O. Inprovanent Bonds 255M 1990-1999 7.01% 7.85% Baal
Pine Island 03/23/68 Taxable G.O. Tax Incremnt Bonds 2207 1992-2005 10.46% 1.85% Baal
Kenyon 08/29/88 G.O. Bonds 1607 1990-1999 7.101 1.80% AN
Olivia 08/29/88 G.O. Inprovenent Bonds 1,025M 1990-2004 1.21% 1.80% Baal
Cottage Grove 08/30/88 G.O. Lryrovanent Bonds 2,125M 1991-1994 6.45% 1.801 A
Bond
Net Buyer
Municipality Date Type of Bonds Mount Maturity Rate Index Rating
1
Nisswe 08/31/88 G.O. Wastewater Treatment Bonds 3,355M 1991 6.74% 7.80% HR
Walker 09/06/88 Loan Anticipation Notes 11390M 1990 6.45% 7.76% NR
Litchfield 09/06/88 G.O. Nprovenent Bonds SOON 1990-1999 6.18% 7.76% A
Litchfield 09/06/80 G.O. Disposal System 350M 1990-1999 6.82% 7.76% A
Mountain Iron 09/06/88 G.O. Refunding Lprovenent Bonds 400M 1992-1998 7.29% 7.16% NR
Sauk Centre 09/07/88 G.O. Wrovment Bonds 460M 1990-1999 6.92% 1.16% Baa
Carver 09/12/88 G.O. Grant Anticipation Bonds 235M 1989 6.12% 7.61% NR
Carver 09/12/88 G.O. Lryrovenent Bonds 425H 1990-2009 7.541 7.61% M
Little Falls 09/12/88 G.O. Refunding Bonds 2,810M 1990-2004 7.11% 7.67% Baa
I.S.0. #544 09/12/80 G.O. Aid Antic. School Certificates 1,150M 1989 6.18% 7.61% NR
(Fergus Falls)
Richfield 09/12/88 G.O. Ref. Redevelopment Bonds 3,215M 1994-1999 6.75% 7.61% Aa
Richfield 09/12/88 G.O. Ref. Lryrovement Bonds 4,46511 1993-2004 6.91% 1.61% N
Faribault 09/13/88 G.O. Sewer Revenue Bonds 1,645M 1991-2002 7.31% 7.67% A
Faribault County 09/13/88 G.O. Grant Anticipation Bands I,215M 1990 6.38% 7.611 NR
I.S.D. #682 (Roseau) 09/13/88 G.O. Aid Anticipation Certificates 1,215M 1989 6.31% 1.611 NR
Wadena 8 Ottertail Co. 09/13/88 Taxable G.O. Development Bonds 270H 1990-1999 9.56% 7.67% Baa
Brainerd 09/14/86 G.O. Equipment Certs. of Indebt. 285M 1990-1993 6.35% 7.61% A
Forest Lake 09/14/88 G.O. Liprovement Bonds 550H 1989-1998 6.85% 7.67% NR
Radison 09/14/88 G.O. Sewer Revenue Bonds 400M 1990-2004 1.18'% 1.611 Baal
Chanhassen 09/15/88 Taxable G.O. Tax Increment Bonds 1,115M 1991-2000 9.45% 7.61% Ada/AAA
Chanhassen 09/15/88 G.O. Bonds 1,200M 1989-2003 7.05% 7.61% Aaa/AAA
Eagan 09/19/88 G.O. TAprovement Bonds 13,400M 1990-2004 6.881 1.59% Al/A.
Eagan 09/19/88 G.O. fire Facilities Bonds I,850M 1990-2004 7.08% 7.59% AI/A.
Ely 09/20/88 G.O. Tax Increment 225M 1991-2005 7.96% 1.591 NR
Becker 09/20/88 G.O. Lryrovenent Bonds 300M 1990-1998 6.71% 1.59% A
Rosemount 09/20/88 G.O. lnprovement Bonds 2,150M 1990-1999 6.11% 7.59% A
West St. Paul 09/26/88 G.O. Liproveaent Bonds 2,485M 1990-2006 1.03% 7.62% Al '1
Wyoning 09/26/88 G.O. Lmrovement Bonds 215M 1991-2010 7.51% 7.62% Baa
Sauk Rapids 09/26/88 G.O. Inprovement Bonds 385M 1990-1999 6.15% 1.621 A
Dakota County 09/21/88 G.O. Capital Notes 1,500N 1969 6.06% 7.62% Al/SP1.
White Bear Lake 09/21/88 G.O. Inprovenent Bonds 1,650M 1990-2000 6.11% 1.62% A
Staples 09/27/88 G.O. Inprovment Bonds IIOM 1990-1999 6.93% 7.62% NR
Wisconsin
Eau Claire County 08/01/88 G.O. Prenissory Notes 3,120M 1990-1995 6.82% 1.161 Aa
Eau Claire County 08/01/88 G.O. promissory Notes 1,680 1990-1998 6.90% 7.76% Aa
Outagamie County 08/09/88 G.O. Lryrovenent Bonds 18,OOOM 1990-2007 1.23% 7.69% AI
Ashland 08/09/88 G.O. Refunding Bonds 2,ISOM 1989-1999 6.89% 7.69% A
Ashland 08/09/88 G.O. Refunding Bonds 1,60011 1989-2001 1.11% 7.69% A
Shell Lake (VTEO) 08/15/88 Tax Anticipation Promissory Notes 1,245M 1989 6AR 7.83% NR
Beloit 08/15/88 G.O. Preoissory, Notes 1,250M 1989-1998 6.881 1.83% A
LaCrosse (VIAE) 08/16/88 G.O. Prenissory Notes 1,IOOM 1989-1998 6.88% 1.83% Aa
Lodi 08/22/88 G.O. Refunding Bonds 660H 1989-2003 1.11% 7.85% NR
Pewaukee 08/30/88 G.O. Pronissory Notes 415M 1989-1998 7.03% 1.80% Nt
South Milwaukee 09/06/88 G.O. Pren)ssory, Notes 2,750M 1989-1998 6.85% 1.76% A
New Berlin S/D 09/26/88 Tax and Revenue Anticipation Notes 7,400M 1988 6.258% 7.161 NR
Madison 09/27/88 G.O. Pronissory Notes 5,5001 1989-1998 6.58% 7.62% Ada
Weston 09/28/88 G.0 Promissory Notes 1,30011 1989-1998 6.99% 7.62% Baal
Weston 09/28/88 Water Utility Revenue Bonds 4,415 1990-2008 1.74% 7.62% NR
Onalaska 09/29/88 G.O. Refunding Bonds 3,735M 1989-2003 7.06% 7.62% Aaa/AAA
Onalaska 09/29/88 G.O. Library Bonds 1,0501 1989-2008 7.571 7.62% Baa
Worth Dakota
Minot 08/01/88 G.O. Highway Construction Bonds 1,9101 1989-2008 7.48% 1.76% Ni
S/D # 1 (Grand Forks) 08/16/88 G.O. School Building Bonds 4,725M 1989-2008 7.39% 7.831 Aa
Minot 09/06/88 Water b Sewerage Utility Rev. Bonds 1,360M 1989-2008 7.48% 7.16% A
Dickinson FSO #1 09/20/88 G.O. Refunding Bonds 1,IOOM 1991-1991 6.991 7.59% Baa
b
CHAMBER OF COMMERCE
CONVENTION & VISITORS BUREAU
October 27, 1988
Mr. George Muenchow
Community Services Director
129 Levee Drive
Shakopee, MN 55379
Dear Georges
It is with mixed feelings of sadness and excitement that I
write this letter to you. After much contemplation I have
decided to accept a position at First National Bank of Shakopee
as their Marketing Officer. As a result, I officially resign my
position of Executive Director. This letter represents my thirty
day notice, with my last day of work being November 30, 1988.
It has been a wonderful opportunity for me to manage two
dynamic organizations - the Chamber of Commerce and
Convention/Visitors Bureau. I hope with my help that they both
are headed toward exciting futures.
I thank you for all the support you have given me and that
all the chamber members have extended as well.
Since I will be remaining in Shakopee I offer my help and
time as a volunteer to assist the Chamber and CVB in any way.
Sincerely,
Theresa L. Roahrich
Executive Director
1801 Trunk Hwy. 101 P.O. Box 203 Shakopee, Minnesota 55379 612-445-1660
METROPOLITAN COUNCIL
Metropolitan Area Agency on Aging
230 E. 5th Street, St. Paul, Minnesota 55101
(612) 291-6359
15
"OLD FRIENDS: CELEBRATING 15 YEARS"
15
YOU ARE CORDIALLY INVITED TO A RECEPTION
CELEBRATING THE 15TH ANNIVERSARY
OF THE METROPOLITAN AREA AGENCY ON AGING
FRIDAY, DECEMBER 2, 1988
1:30 - 3:30 P.M.
15 METROPOLITAN COUNCIL CHAMBERS
FIRST FLOOR
230 E. 5TH STREET s
ST, PAUL, MINNESOTA
PROGRAM: 1:30 - 2 :00 P,M, - STEVE KEEFE, HAIR OF THE
MgTROPOLITAN QUNCIL
"AGING IN THE IWIN CITIES"
2 :00 - 2 :30 P ,M. - AWARDS AND CERTIFICATES FOR
SOME OF OUR "OLD FRIENDS"
RECEPTION: 2 :30 - 3:30 P. M. - FOOD AND ENTERTAINM13T
PLEASE RESPOND BY WEDNESDAY , NOVEMBER USING THE /)NCLOSED
POSTAGE-PAID ENVELOPE.
-\- - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Yes, I will attend the Aging Reception on Friday, December 2,
No, I will be unable to attend.
PLEASE PRINT•
NAME:
v
AGENCY/ORGANIZATION:
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Dave Hutton, City Engineer
SUBJECT: 2nd Avenue Between Atwood and Scott Streets
DATE: November 10, 1988
INFORMATIONAL ITEM FOR COUNCIL
The Public Works Department has received a request to maintain
and "blade" off that portion of 2nd Avenue between Atwood and
Scott Streets, north of the tracks.
The City of Shakopee does not own any right-of-way for this
portion of 2nd Avenue. Vehicles appear to be using this area as
a street and there is a clear, defined "dirt path". Trucks from
the Paul Bunyan Tree Company appear to be parking on the railroad
property.
This portion of 2nd Avenue was not part of the downtown project
and was never intended to be, although the pavement was extended
through the intersection of 2nd. Council has ordered staff to
prepare a report on whether or not extending 2nd Avenue to Scott
Street should be a future street project . Before any
improvements can be made to this area, additional right-of-way
will need to be purchased by the City.
Because the City does not own any property in this area, I see no
reason why the City should be obligated to maintain a dirt path
on private property. I have therefore instructed the Public
Works Department to barricade off 2nd Avenue at Atwood Street to
prevent vehicles from using it. The barricades would be on the
Atwood Street right-of-way at the end of the pavement on 2nd
Avenue. Barricades are not recommended for Scott Street since
the City has not constructed any portion of 2nd Avenue or has
implied that any street exists in this area.
I also discovered that Public Works has been plowing this area
for a number of years and I have instructed them to stop doing
that.
Staff wanted to keep Council informed of this decision in case
they received any calls on it.
DH/pmp
Mere: to: Dennis R. Kraft, Acting City Administrator
From: Gregg voxland, Finance Director
Re: Workmens compensation Insuramca Renewal (Informational)
Date: November 7, 1988
The City has had work corp insurance through the League of Minnesota
Cities Insurance Trust for several years. This is a pooled self
insurance program on a non-profit basis, any earnings are returned to the
Cities. See attached as an example.
Staff is highly pleased with program results, claims handling and the
entire program operation. The program has the vast majority of Minnesota
cities enrolled and is a stable program that is there for its members
through the thick and the thin of insurance industry cycles.
Accordingly, I have submitted data for renewal of the work comp policy
with the League program for 1989.
183 University Ave.East VEt"9
St.Paul,MN 55101.2526 t.,,Dv 0 1988
League of Minnesota Cities (612)227.5600(FAX:221.0986) ,- , r _
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
SELF-INSURED WORKERS COMPENSATION PROGRAM
The League of Minnesota Cities Insurance Trust workers
compensation program is a joint self-insurance plan, designed to
lower and stabilize cities' workers compensation costs and to
assure that cities have a source of coverage available. Now in
its eighth year, the program covers over 700 cities, with
premium volume of over $17 million.
HOW THE PROGRAM WORKS
Each participating city deposits with the League of Minnesota
Cities Insurance Trust its workers compensation deposit premium
for its policy year. This deposit premium is based on the
city's estimated payrolls for the various classes of employees,
adjusted by applicable volume discounts and the city's
experience modification. From these deposits, LMCIT purchases
reinsurance to protect the program from catastrophic claims;
pays for administrative and loss control services; and pays
claims. The balance of the deposits and reserves are invested.
The investment income helps further reduce the cost to cities.
LMCIT's reserves and rates are reviewed annually by an actuary
to help assure that the program remains financially strong.
ADVANTAGES OF THE PROGRAM
1. Lower operating costs. Conventional insurance carriers
typically allow between 308 and 408 of the premium dollar for
administrative costs. The total cost to LMCIT for
administration, reinsurance, and commissions is well under 208.
2. Investment Income. Earnings on investments accrue to the
benefit of participants. Due to the long-term nature of certain
workers compensation claims, substantial reserves are built up
in the program. These reserves, along with premium deposits,
are invested; the investment income further reduces the program
costs.
3. Non-profit. Any surplus funds not needed for losses and
expenses remain in LMCIT's account. The only things LMCIT can
do with this money are to return it to the participants or to
retain it as a reserve to help further reduce future premiums.
Either way a direct savings to cities results.
4. Loss Control. A specialized approach to loss control
provides practical assistance in reducing losses.
5. Stability. LMCIT's purpose is to provide coverage to
cities. Unlike a private insurer who may or may not continue to
write workers compensation coverage, and who may or may not
charge a reasonable price, LMCIT will continue to provide cities
workers compensation coverage at a cost that is directly related
to actual losses and expenses.
ADMINISTRATION
LMCIT has appointed Employee Benefit Administration Co. (E.B.A. )
as administrator of the program. E.B.A. also administers a
similar plan for the Minnesota School Boards Association and
offers a fully qualified staff in all areas of workers '
compensation administration. The cost of administration of the
program is 9.4E of standard premium.
Services provided by the administrator include:
1. Determination of premium for participants.
2. On-site safety inspections and loss control assistance.
3 . Claims processing, investigation and payment.
4. Monthly loss reports to individual participants and to LMCIT.
5. Preparation of reports required by state authorities.
REINSURANCE
To protect LMCIT from the adverse effects of catastrophic and
abnormal claims, LMCIT purchases reinsurance from two sources.
The state Workers Compensation Reinsurance Association provides
individual excess coverage. This covers workers compensation
claims arising out of any single occurrence exceeding $380,000.
ELIGIBILITY
All members of the League of Minnesota Cities are eligible to
participate. However, LMCIT may require a city with a poor loss
record to comply with specified safety recommendations.
PARTICIPATION
This program is offered to cities through independent agents.
For further information, contact the League office or
Employee Benefit Administration Co.
P.O. Box 59143
Minneapolis, MN 55459-0143
Phone: (612) 544-0311
6/6/88
IE: � -`y a7` 311-( K ',�C�./ Y o ✓
7
yll rq'o
183 University Ave.East <I
St.Paul,MN 55101.2526
y'
League of Minnesota Cities (612)227.5600(FAX:221.0986) 1
October 14 , 1988
To: City officials.'
Agents - LMCIT property/casualty program
From: LMCIT Board of Trustees
Sig Stene, Mayor, Lindstrom 3'J"'tKOPE
Ken Orttel, City Council, Andover E
Ken Murphy, City Council, Thief River FAlls
?aul .��.�:;, iiaaawe Director, urooxiyn center -
Don Slater, Executive Director, LMC
Re: LMCIT PROPERTY/CASUALTY PROGRAM DIVIDEND
At their October 11 meeting, the League of Minnesota Cities
Insurance Trust Board of Trustees voted to return $5 million in
dividends to the member cities of the LMCIT property/casualty
program. LMCIT also returned $4 .2 million to members in 1987.
The member cities' continued success in reducing losses makes
these dividends possible. Cities will receive the dividend
checks early in December.
Again this year, the funds will be allocated among the member
cities according to a formula that reflects the total premiums
paid and the total losses incurred by each city for all years of
participation in LMCIT through May 31, 1988. Under this
formula, cities which have been members of LMCIT the longest and
which have been most successful in avoiding losses will receive
proportionately greater dividends. .
Even alter _ - _ Cc m411io.. -_ ♦ti- member _idea •1.a TN(`im
property/casualty program will remain in strong financial shape.
Each year, qualified actuaries review LMCIT's losses and loss
reserves, and project what the ultimate cost of claims is likely
to be. LMCIT holds sufficient reserves not only to fully cover
those projected losses, but also to provide a substant!.al
additional cushion.
Besides returning the dividend, the LMCIT Board also voted to _
reduce rates slightly for the coming year. However, the rates
are still designed to cover projected losses with a good margin
of safety. Thus if member cities can maintain their
exceptionally good loss experience, that margin of safety in the
rates should translate into additional dividends in the future.
7
MEMO TO: Dennis R. Kraft, Acting City Administrator
FROM: Joseph P. Ries, Fire Chief
RE: Informational: Grants
DATE: November 7, 1988
The Shakopee Fire Department recently received two corporate
foundation grants, one from Inland Container Corporation
Foundation in the amount of $800. 00, and one from Rahr Malting
Company Foundation in the amount of $5,000.00. Both checks were
deposited in the Fire Department Equipment Fund and will be used
to purchase new equipment. Currently a new generator set was
purchased in the amount of $4,300.00 and is being installed by
Fire Department members in one of our pumper trucks, along with a
cord reel and quartz lightings.
MEMO TO: City Council
FROM: LeRoy Houser, Building official
RE: Old Prison
DATE: November 3 , 1988
You have inquired as to the status of the asbestos in the old
Women's Prison building.
To date, nothing has been done with the asbestos in this
building. Neither OSHA nor the City can regulate the abatement
of the asbestos because there are no employees or occupants being
exposed to it.
I an sure nothing will be done with the asbestos until some
decision is made on what is going to happen with the entire site.
LH:cah
Sithe & Associates, Inc.
- .. C4RC
November 4, 1988
Mayor Delores Lebens
City of Shakopee
129 E. 1st Ave.
Shakopee, MN 55379
Dear Mayor Lebens:
Thank you for the opportunity to submit a proposal designed to assist you in the
recruitment and selection of a City Administrator. Even though the Council
decided to conduct the search without a consultant, we are willing to be
available.
I
As you move through the process and have the need for professional help or
advice, please do not hesitate to contact me.
Very truly yours,
Jim Brimeyer
Executive Recruiter
JB/pw
;'X 612'546-6930
J �
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT
PERMITS ISSUED
October, 1988
Yr. to Date Previous Year
Number Number valuation Number valuation
No. Ytd.
Single Fam-Sewered 17 73 5,203 ,478 5 34 2 , 902,500
Single Fam-Septic 1 12 1, 327,700 1 12 1,420, 600
Multiple Dwellings - 3 276,800 - 8 4 ,570, 500
(n Units) (YTD Units) (-) (7) - (-) (129)
Dwelling Additions 3 49 247, 663 5 60 318,917
Other 1 7 225, 995 - 16 354 ,300
COMM New Bldgs 1 4 612 ,200 - 5 1, 125,000
Bldg. Addns - 8 643 , 000 1 5 339,000
Industrial-Sewered - 1 915, 000 - 1 600, 000
Ind-Sewered Addns - 1 575, 000 - - -
Industrial-Septic - - - -
Ind-Septic Addns - - - - 2 167, 475
Accessory/Garages 9 30 222,436 4 32 192 , 117
Signs & Fences 6 59 117,280 7 56 96,620
Fireplaces/Wood Stove - 9 25,202 1 7 18, 100
Grading/Foundation 1 3 11, 200 1 6 57,900
Remodeling (Res) 1 24 107,705 7 31 181,305
Remodeling (Inst) - - - - -
Remodeling (Comm/Ind) 4 21 271, 820 4 33 433 , 006
TOTAL TAXABLE 44 304 10,782,479 36 308 12, 777,340
TOTAL INSTITUTIONAL - - - -
GRAND TOTAL 44 304 10,782,479 36 308 121777 , 340
No. Ytd. No. Ytd.
Variances 1 9 1 15
Conditional Use 3 21 15
Rezoning - 3 - 1
Moving - 3 1 3
Electric 28 252 33 221
Plbg & Htg 33 245 24 246
Razing Permits _ -
Residential - 3
Commercial - -
Total dwelling units in City after completion of all construction
permitted to date. . . . . . .4,277
Cora Hullander
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN OCTOBER, 1988
7978 Void
7979 Home Satellite 112 Holmes St. Alt. $ 100
7980 Cancelled
7981 Concord Bldrs. 2375 Horizon Circle Garage $ 8,000
7982 Cancelled
7983 Dale Greening 705 W. 4th Ave. Garage $ 4 , 500
7984 CertainTeed 3303 E. 4th Ave. Alt. $ 6, 000 j
7985 Stan Pint 220 E. 4th Ave. Garage $ 8,100
7986 Valleyfair One Valleyfair Dr. Grading $ 10, 000
7987 G.F. Juergens 68Hill ide .Dr.
House $ 105, 000
7988 Novak-Fleck 1207 M/in es to St. House $ 64,200
o �z
7989 Novak-Fleck 1213 Min es a St. House $ 51,800
v
7990 Novak-Fleck 1219 Min es to St. House $ 62, 000
7991 Gerald Klegstad 7835 Eagle C k Blvd. Stg. $ 3 ,300
7992 Clete Link 612 E. 1st Ave. Comm. $ 221, 000
7993 Robin Houghton 1291 Lime tone y,� House $ 77 , 300
7994 Fens Co. Inc. 1933 Egale Crk. Blvd. Fence $ 4 , 900
7995 William Vohnoutka 328 E. 2nd Ave. Addn. $ 850
7996 B & D Development 2483 Eme ald Lane ) House $ 88, 000
�9 'd/ . :. '/
7997 Steve Blake 905 S. Atwood Alt. $ 400
7998 MN Valley Fence 232 Marschall Rd. Fence $ 1,900
7999 Clete Link 485 Marschall Rd Alt. $ 11,520
8000 Howard Rasmussen 314 E. 8th Ave. Garage $ 10, 000
8001 Kevin Kleman 2521 Emer ld ane House $ 79, 300
� L
// B/ .P
8002 Laurent Builders 118 Fuller Fence $ 100
iO''
8003 Midwest Fence 136 E. 6th Fence $ 1, 000
8004 Dennis Fetzer 1850 Co. Rd. 89 Stg. Bldg $ 9, 000
8005 Steven Thompson 327 E. Shakopee Ave. Garage $ 9, 000
8006 Void
8007 Novak-Fleck1176 Minneso a St. House $ 68, 000
7 .Q3 - -
8008 Novak-Fleck 1164 Mi nes t St. House $ 55,800
8009 Novak-Fleck 1180 Minneso t. House $ 58, 000
8010 Western Const. 1016 Minnesota Garage $ 7 , 000
8011 James Parker 228 W. 7th Addn. $ 8 , 000
8012 Ryan Const. 1190 Co. Rd. 89 Alt. $ 48, 000
8013 Michelle LaCourse 714 E. ist Ave. Sign $ 100
8014 Michael Mahoney 221 E. 1st Ave. Alt. $ 400,
8.015 Novak-Fleck 126 Minnesota St. House $ 58, 000
I
8016 Novak-Fleck 1206 Minnesota St. House $ 54, 500
8017 David Huss 930 Dakota Garage $ 5, 400
8018 Tim Platt 8615 Boiling Sp. Ln. Addn. $ 1, 800
8019 Novak-Fleck 1212 Minnesota St. House $ 57, 900
8020 Novak-Fleck � 120P Miruleso a St. House $ 56, 900
8021 Logeais Homes 6000 ilstthhf.•AA--venue House $ 61, 000
8022 Logeais Homes q 1135 Mines t4 a House $ 52, 400
8023 Novak-Fleck 1218 Minnesota Sit. House $ 63, 000
eY'Z' B.3 o �-Kbr.1wJ
8024 Wilson Hall 112 Holmes
Sign $ 100
8025 Stan Pint 1290 Limestone Drive House $ 85, 000
o�S BZ �sueti� 1��'
13
CITY OF SHAKOPEE '
INCORPORATED 1870
w T
129 EAST FIRST AVENUE. 6HAKOPEE. MINNESOTA 553191376 (612)44536K
ri J v
M f
November 4 , 1988
Dr. Ron Mash
Shakopee Chiropractic Center
1240 East 3rd Avenue
Shakopee, MN 55379
Dear Dr. Mash:
Thank you for your letter of October 14th, wherein you
included the definition of "nurse" according to Dorland's
Illustrated Medical Dictionary.
I have forwarded both my letter to you dated October 6th and
your letter described above to the City Attorney for his opinion.
I am happy to advise you that neither you nor Velima Wagner are
required to obtain any licensing for message therapy. It's the
opinion of Mr. Collor, the City Attorney that a Chiropractic
Clinic and anything done at that place in the furtherance of
Chiropractic treatments can not be construed as a massage as
discussed in Section 6. 40 of the City Code.
You are the first Chiropractic Clinic to offer therapeutic
massage in Shakopee. It was necessary to determine whether or
not the clinic was required to comply with the licensing
requirements. Thank you for your help and assistance in
resolving this matter.
Sincerely, _
Judith S. Cox (`J
City Clerk
JSC/tiv
The Heart Of Procress :'cIley
I
1986 CITY OF BHANOPEE R E V E N U E R E P O R T AS OF 10-31-60 PACE E
FUND 01 GENERAL FUND C U R R E N T M 0 N T H Y E A R T O D A T E
ACCOUNT/DESCRIPTION EBT. REVENUE ACTUAL VARIANCE PCT EST. REVENUE ACTUAL VARIANCE PCT
3516 FILINC FEE .00 .00 .00 .00
3517 RETAINED FEES .00 400.00 .00 400.00-
3510 6NOU REMOVAL .00 21000.00 3,110.40 1,118.40 155.9
3521 PUBLIC WORKS RENTALS .00 .00 11338.50 11338.50
3523 MISC.PB.UKS.SERVICES 146.00 21000.00 3,520.14 1,526.14 176.4
3509 STREET REPAIR .00 200.00 .00 200.00-
3526 FIRING RANCE .00 500.00 .00 500.00-
3527 CONCESSIONS-POOL .00 6,500.00 11 ,431 .10 4,931 . 10 175.9
3531 MISC. POLICE SERVICES 2,E85.40 .00 39,!26.33 34,225.35
3532 POUND FEES 6 FINES 187.00 11000.00 601 .00 319.00- $0.1
3533 FIRE CALLS 6 STANDBY FEE .00 281000.00 101117.50 11.882.50- 46.0
3539 WATER BLIDE .00 15,000.00 16,959.26 1.959.26 109.7
3540 SEASON TICKETS-POOL .00 15,000.00 10,355.19 11350. 14 109.1
3541 ADMISSIONS-POOL .00 14,500.00 17,591 .62 3,091 .62 121 .3
3542 SUIMMING LESSONS .00 9.100.00 10.403.00 1,303.00 114.3
3593 MISC. POOL INCOME .00 50.00 .00 50.00-
3650 REFUSE DISPOSAL .00 213,000.00 139,668.78 73,331 .22- 65.6
•041 CHARGES FOR SERVICE 25,595.56 583,750.00 520,003.18 63.716.62- 89.1
3660 COURT FINES S,876. 10 62,000. 00 57,487.61 /,511.39- 92.7
111• COURT FINES 5,876. 18 6B,000.OD 57,187.61 1,512.39- 92.7
3810 INTEREST .00 55,000.00 .00 55,000.00-
3820 SALE OF CITY PROPERTY .00 .00 500.00 Soo. go
38E1 RENT .00 6.000.00 3,253.00 2,715. 00- 54.6
3890 MISCELLANEOUS 21801 .52 27,000.00 3,120.00 E3,580.00- 12.7
•011 MISCELLANEOUS 2,801 .52 Be,000.00 7,205.00 80,795.00- 8.2
3900 TRANSFERS .00 316,000. 00 .00 316,000. 00-
3910 SPUC CONTRIBUTION 20.032.00 274,381.00 ISD,E85.00 91,090.00- 05.7
114• TRANSFERS 201032.00 590,384.00 100,285.00 410,096.00- 30.5
FUND TOTAL$ 66,555.35 3,975,277.00 2,268,561 .73 1,706,715.27- 57. 1
1988 CITY OF SHAKOPEE R E V E N U E R E P O R T AS OF 10-31-88 PACE 1
FUND 01 GENERAL FUND C U R R E N T M 0 N T H Y E A R T O 0 A T E
ACCOUNT/DESCRIPTION EBT. REVENUE ACTUAL VARIANCE PCT EBT. REVENUE ACTUAL VARIANCE PCT
3011 GEN. LEVY - CURRENT .00 1,309,250.00 633,538.63 675,711 .37- 48.4%
3022 FISCAL DISPARITIES .00 120,000.00 61 ,429.76 58,570,24- 51 .2
3025 LODGING TAX 12,002.02 70,000.00 65,017.72 4,982.28- 92.9
•45• TAXES 121002.02 1 ,499,250.00 759,986.11 739,263,89- 50.7
3030 SPECIAL ASSESSMENT .00 .00 .00 .00
3031 SPECIAL ASSESSMENT INT. .00 .00 .00 .00
•+.4 SPECIAL ASSESSMENTS .00 .00 .00 .00
3109 TRACK FRANCHISE .00 120,000.00 75,749.00 44,251 .00- 63.1
3111 LIQUOR LICENSES 3,584.00 55, 000.00 61 ,634.00 6,834.00 112.4
3112 BEER LICENSES .00 4,500.00 3.885.00 615.00- 66.3
3113 BINGO 6 GAMBLING LIC. .00 150.00 .00 150.00-
3114 CIGARETTE LICENSES .00 800.00 105.00 695.00- 13. 1
3115 POOL TABLE LICENSES .00 400.00 .00 400.00-
3132 BUILDING PERMITS 10,888.15 80,000.00 73,406.65 6,593.35- 91 .8
3133 PLUMBING PERMITS 1,317.50 15,000.00 11,094.10 3,905.30- 74.0
3134 MECHANICAL PERMITS 11032.80 8,000.00 4,351 .16 3,648.84- 54.4
3135 WELL PERMITS 43.00 500.00 532.50 32.50 106.5
3136 SEWER 6 WATER PERMITS 396.00 21500.00 3,754.00 1.254,00 150.2
3137 ELECTRICAL PERMITS 1 ,367.00 10,000.00 11,380.00 1,380.00 113.8
3138 STREET OPENING PERMITS 660.00 1,500.00 1.560.00 60.00 104.0
3130 MISC. BUS. PERMITS .00 900.00 387,00 513.00- 43.0
3160 DOG LICENSES 15,00 200.00 79.00 121 .00- 39.5
3161 MISC. NON-BUS. LIC. .00 .00 4.00 4.00
A.4• LICENSES 6 PERMITS 19,E98.05 299,450.00 240.122.01 51,327,99- 82.9
3320 STATE GRANTS .00 3,000.00 .00 3,000.00-
3321 LOCAL GOVT AIDS .00 516,448.00 258,224.00 259,224.00- 50.0
3322 HOMESTEAD .00 220,000.00 141 ,378.92 78.621 .18- 54.3
3323 POLICE STATE AID .DO 50,000.00 72,025.00 22,025.00 144.1
3324 POLICE TRAINING 1.000.00 2,300.00 1.000.00 1.300.00- 43.5
3332 STATE HWY.MAINT. AID .00 15,495.00 14.310.00 1,185. 00- 92.4
3337 MOBILE HOME .00 1,200,00 431 .71 768.29- 36.0
3340 COUNTY ROAD 6 BRIDGE AID .00 40,000.00 5,427.96 34,512, 04- 13,6
3341 AGGREGATE TAX .00 4,000.00 2,327.67- 6.327.67- 56.2
3350 GRANTS-OTHER GOVT. UNITS .00 .00 5,000.00 51000.00
•..• INTERGOVENMENTAL 1,000.00 852,443.00 495,469.92 356,973. 18- 58. 1
3506 VALLEYFAIR .00 10,000.00 10,000.00 ,00 100.0
3507 ADMINISTRATIVE FETES 498.20 95,D00.00 78,231 .43 16,760.57- 62.3
3508 INO.REVENUE BOND �FEE .00 500.00 .00 500.00-
3509 ENGINEERING SERVICES 19.945.00 136,000.00 136,796. 15 796. 15 100,6
3510 ENG. GRADE FEE 315.00 2,000.00 1,770.00 230.00- 88.5
3511 PLAN CHECK FEE 11163150 30,000.00 10,433.00 19,567.00- 34.8
3512 ASSESSMENT BEARD ES 264.00 2,000.00 1,842.00 158.00- 92. 1
3513 SALE OF OO CUMENT 189.48 3,000.00 3,971 .81 971 .81 132.4
3514 PLATS-REZON-VAR- ONO.USE SSO.00 4,000.00 12,035.00 8,035.00 300.9
i
1988 CITY OF SHAKOPEE E X P E N 0 1 T U R E R E P O R T AS OF 10-31-88 PAGE 1
FUND 01 GENERAL FUND C U R R E N T N 0 N T N Y E A R T O 0 A T E
ACCOUNT/DESCRIPTION APPROPRIATION ACTUAL VARIANCEPLT APPROPRIATION ACTUAL VARIANCE PCT
4100 SALARIES-FULL TIME 119,027.99 I,SEE,6E5.00 1 ,242,301 .47 260,323.53 81 .6
4112 OVERTIME-FULL TIME 3,718.60 42,100.00 28,168.60 13,931 .20 66.9
4130 SALARIES - TEMP 27,569.11 187,850.00 172,954.06 14,895.94 92.1
4140 PENA 9,236.37 114,470.00 96,608.67 17,661 .33 84.4
4141 PENSIONS-FICA 5,421 .16 - 69,140.00 55,275.11 13,864.09 79.9
4142 PENSIONS-FIRE .00 51000.00 51000.00 .00 100.0
4143 PENSIONS-MEDICARE 177.33 2,060.00 21360.18 499.82 02.5
4150 HEALTH 6 LIFE INSURANCE 9,781 .13 130, 135.00 97,667.09 32,467.91 75.1
4151 UORKMENS COMP.INSURANCE .00 76, 130.00 52,906.00 23,224.00 69.5
4152 UNEMPLOYMENT COMP. .00 .00 IE7.35 127.35-
•44• PERSONAL SERVICES 174,931 .69 - 2,150,310.00 1,753,368.73 396,941 .27 81 .5
4210 SUPPLIES 5,364.77 99,331 .00 53,744.51 45,586.49 54.1
4215 SURFACE MATERIALS 61055.88 31 ,409.00 20,568.6E 10,811 .38 65.6
4222 MOTOR FUELS 6 LUBRICANTS 11,354.24 38,750.00 22,469.59 16,E80.41 58.0
4230 BUILDING MAINT. 3.906.90 80,760.00 86,446.64 21207.36 97.5
4E32 EQUIP MAINT 6 REPAIR 5,540.53 75,250.00 41 ,049.40 34.200.52 54.6
4242 BEAL COATING 84,731 .45 95,000.00 64,699.36 10.100.64 59.4
4310 PROFESSIONAL SERVICES 30.631 .74 272,920.00 229,111 .10 43,808.02 03.9
4316 LEGAL FILING FEES-ETC. 235.00 900.00 295.00 605.00 39.0
4319 PROMOTIONS 139.50 3,750.00 2,265.66 1,464.34 61 .0
4320 POSTAGE 4.52 6,725.00 4,977.21 1,747.79 74.0
4321 TELEPHONE 1,084.04 18.230.00 10.474.40 7,755.50 57.5
4330 TRAVEL 6 SUBSISTENCE 509.59 12,965.00 6,112.91 6,852.09 47.1
4350 PRINTING 6 PUBLISHING 1,513.60 E6,955.00 17.765.76 9.186.22 65.9
4360 INSURANCE .00 110,975.00 118,936.24 7,961 .24-107.2
4370 UTILITIES 30,835.88 3E3,450.00 2E7,395.94 96,051 .00 70.3
4300 RENTS 1 ,568.04 42,040.00 26,310.94 15,729.06 GE.6
4390 CONFERENCES 6 SCHOOLS 311 .15 24,250.00 10.252.46 14.DET.54 42.2
4391 DUES 4 SUBSCRIPTIONS 804.12- 12,600.00 7,686.74 4,913.E6 61 .0
4395 MERCHANDISE .00 3,500.00 7,088.08 1.588.08-188.8
4411 CURRENT USE CHARGES .00 1 ,500.00 .OS 1 ,500.00
4499 MISCELLANEOUS 17.69 0, 100.00 51446.06 653.98 09.3
•444 SUPPLIES 6 SERVICES 163,622.41 1,297,381 .00 963,448.82 313,930. 18 75.8
4511 CAPITAL-EQUIPMENT 2,901 .08 317.939.00 250,412.65 67.526.35 78.8
4519 OTHER IMPROVEMENTS 00 .00 3,605.00 3,605.00-
•444 CAPITAL EXPENDITURES 2,901 .08 317,939.00 E54,017.65 63,921 .35 79.9
4710 PERMANENT TRANSFERS .00 175,152.00 175,152.00 .00 100.0
4444 TRANSFERS . 00 ITS, 152.00 175, 152.00 .00 100.0
4982 TAXES 00 2,000.00 26,356.65 24,356.65-317.8
•444 REMITTANCES .00 8,000.00 26,356.65 24,3S6.65-317.8
4991 CONTINGENCY .00 75,410.00 204.98 75,205.0E .3
444• CONTINGENCY .00 75,410.00 204.98 75,BOS.02 .3
1988 CITY OF SHAKOPEE E X P E N D I T U R E R E P O R T AS OF 10-31-SS PACE 2
FUND 01 GENERAL FUND C U R R E N T N O N T H Y E A R T O D A T E
ACCOUNT/DESCRIPTION APPROPRIATION ACTUAL VARIANCE PCT APPROPRIATION ACTUAL VARIANCE PCT
FUND TOTAL$ 361 ,455. 18 4,016,192.00 3,192,512.83 825,649.17 79.5
/SJ
TENTATIVE AGENDA
Energy and Transportation Committee
Shakopee, Minnesota
November 17, 1988
Chrm. Ziegler Presiding:
1. Roll Call at 7: 00 P.M.
2. Approval of Minutes - October 13, 1988
3. Action Items
a. Dial-A-Ride Bid Specification
b.
4 . Discussion Items
a. Public Hearing for Refuse/Recycling Program
b.
5. Informational Items
a. Dial-A-Ride Monthly Report - To be handed out at
meeting.
b. Dial-A-Ride Saturday Service Report - To be handed
out at meeting.
C. Van Pool Monthly Report
d. Business Update from City Hall
6. Other Business
a. Next Meeting-Thursday, Nov. 19, 1988 - 7: 00 PM
b.
7. Adjournment
Barry A. Stock
Administrative Assistant
CITY OF SHAKOPEE
ENERGY AND TRANSPORTATION COMMITTEE
Regular Session Shakopee, MN October 13 , 1988
Vice Chairperson Leverson called the meeting to order at 7 : 00
P.M_ with Commissioners Kahleck, Leverson, Roman and Spiotta
present. Commissioner Prudoehl was absent. Also present were
Barry A. Stock, Administrative Assistant and Mike Burkopec,
representing Waste Management Inc. Chairman Ziegler arrived at
7 :10 P.M.
Kahleck/Roman moved to approve the minutes of the August 18 and
September 22, 1988 meetings as kept. Motion carried unanimously.
Mr. Stock reported that on September 15, 1988 the Committee met
with representatives from the community organizations
participating in our curbside recycling program. At that time,
it was explained to them that with the passage of the
Metropolitan Council's Solid Waste Management Development
Guide/Policy Plan and Scott County's Solid waste Disposal
Ordinance, the City of Shakopee is being forced to consider
alternative methods of waste disposal and waste reduction.
At our last meeting two of the three volunteer organizations
expressed interest in continuing their curbside recycling program
regardless of whether or not the City decided to pursue a
curbside recycling program in conjunction with regular refuse
collection. The third volunteer organization (Cub Scouts) has
contacted City staff within the last two weeks and has informed
us that they are interested in accepting the $1500 City Clean-Up
Day alternative. Mr. Stock noted that the City of Shakopee would
apply for grant assistance from Scott County to fund this
program.
At our last meeting, our refuse contractor was requested to go
back and develop a program for volume based collection and
curbside recycling. Mike Burkopec representing Waste Management
Inc. stated that the current monthly residential refuse
collection rate is $6.78 . On January 1, 1989 a 4% contract rate
increase will go into affect bringing the monthly residential
rate up to $7 . 05. Mr. Burkopec reported that Waste Managements
proposed program will provide each residential customer with a 60
gallon refuse container. However, the estimated collection rate
for the 60 gallon container is approximately $9. 40 per month and
$7 .95 per month for senior citizens. Additional refuse that a
customer may have that does not fit into the 60 gallon container
may be disposed of for an additional fee. He noted that Waste
Management is proposing to charge an additional $1. 00 for each
additional 30 gallons of materials disposed of. Customers would
be required to place a voucher (tag) identifying their name and
address on additional waste that does not fit into the 60 gallon
1
I to
container. Waste Management would then collect these vouchers
and apply them to the customers subsequent monthly billing.
Mr. Stock requested Mr. Burkopec to explain why there was a need
for vouchers. Mr. Burkopec stated that vouchers were necessary
to avoid the chance of persons placing their garbage on somebody
else's driveway. The vouchers were also useful in substantiating
the fact that the residential customer placed out the garbage.
Commissioner Spiotta questioned how the vouchers would be
distributed to the customer. Mr. Burkopec stated that they would
initially mail a packet of vouchers to each customer. Additional
vouchers would be made available at the City Hall and other local
government offices.
Mr. Burkopec explained the recycling component of his program.
He proposed to provide each residential customer with three
stackable containers. The cost for Waste Management to provide
the containers would add an additional $.40 per month to the
previously stated refuse collection rate. As an alternative, the
City could provide the containers and hope for a grant from Scott
County to off-set a portion of the cost.
Mr. Stock stated that in his opinion it would be easier for Waste
Management to provide the containers. He suggested that the City
of Shakopee apply for an annual grant to off-set 50% of the
annual bin cost. If successful in achieving the County's
assistance in this program, the 50% rebate on the recycling bins
could be forwarded to the customers in conjunction with the
recycling credit. The recycling credit would be comprised of the
unreceived from the recyclables collected in conjunction with the
program and the $4. 00 per ton County rebate. Mr. Stock suggested
that the rebate could be passed on to the customers on a
quarterly or semi-annual basis. He estimated that the annual
rebate would amount to approximately $10. 00 per household.
Commissioner Spictta questioned how bulky items and twigs and
branches would be addressed under the program. Mr. Burkopec
responded by stating that Waste Management intended to distribute
a fee schedule listing the disposal costs for items such as
twigs, branches, bicycles, washing machines, etc.. In general,
items that were not tagged with a voucher or previously arranged
for pick-up with Waste Management would not be picked up.
Mr. Stock questioned how the program would address yard waste.
Mr. Burkopec responded by stating that yard wastes would be
charged no different than regular refuse. If customers place
their yard waste in a 30 gallon bag, it would be charged $1. 00.
Mr. Stock suggested that the Committee consider recommending to
City Council that Spring and Fall leave pick-up days be funded by
the County. It was the consensus of the Committee that Scott
County should consider locating a compost site that was
convenient to Scott County residents. The Committee also felt
2
/A
that Scott County should be willing to participate in the funding
of a Spring and Fall leave collection day. Chairman Ziegler
questioned where residents were to dispose of hazardous wastes
such as paint and used oil. Mr. Burkopec stated that his program
did not address the disposal of that type of waste. Mr. Stock
suggested that again the Committee consider requesting Scott
County to fund a hazardous waste day for the disposal of
household hazardous waste. It was the consensus of the Committee
to proceed with this recommendation.
Mr. Stock noted that after everything is said and done and the
refuse rates are applied and subsequent rebates for recycling the
average increase per household per year for refuse collection
would be $24. 00. Discussion then ensued on who would be eligible
for the recycling credit. Mr. Burkopec stated that he would
suggest that the credit be given to any household who recycles at
least once a month regardless of how much they place out to be
recycled. It was the consensus of the Committee to establish
this as a policy should City Council decide to pursue this
program.
Commissioner Kahleck questioned what would happen if the City
took the do nothing approach. Mr. Stock stated that Scott
County's refuse collection ordinance requires that all persons
disposing of refuse in Scott County be licensed. Additionally,
only licensed haulers would be able to dispose of their refuse in
the Louisville Landfill. Finally, the ordinance specifies that
all municipalities who contract with a refuse hauler are required
to use licensed haulers. Therefore, Shakopee has really no
choice except to contract with a licensed hauler. In essence, we
are being mandated to use licensed haulers and dispose of our
wastes in the Louisville Landfill.
Chairperson Ziegler questioned what the options really were for
the City. Mr. Burkopec responded by stating that the City did
have options available to them in terms of the type of system
that they wish to set up. For example, what type of volume based
collection system? what type of recycling containers? Frequency
of recycling collection? etc.
Discussion ensued on whether or not there should be a public
hearing for Shakopee residents to provide input in to the type of
program that is being proposed. Commissioner Spiotta suggested
that if there is a meeting, it should not focus entirely on
rates. It should include a presentation about why we need to
recycle and the implications imposed upon us by both the
Metropolitan Council and Scott County.
Commissioner Kahleck questioned whether or not all refuse haulers
in Scott County have to follow Scott County's Ordinance. Mr.
Stock responded in the affirmative and stated that with
Shakopee's program, the cost savings of recycling would be passed
3
back to the consumer. With other private haulers, there is no
guarantee that they will passthe savings for the disposal of
recyclables back to the customers. Mr. Stock felt that this was
one of the advantages of having contracted collection.
Ms. Kahleck then questioned whether or not commercial accounts
would be covered under the city's program. Mr. Burkopec stated
that the City of Shakopee's current contract does not provide for
the collection of commercial waste. Individual commercial waste
generators are required to find their own hauler to dispose of
their waste. Mr. Burkopec noted that commercial accounts could
be included in a contract if it was so desired by the City.
Commissioner Leverson questioned if apartments would be served
under the program. Mr. Burkopec stated that currently, several
apartment complexes are picked up through the refuse contract.
However, he suggested that the City adopt a all or nothing
approach in determining whether or not apartment complexes should
be covered under the contract. Mr. Burkopec also suggested that
the City establish a firm policy on which areas of the community
would be covered under the refuse agreement. Currently, City
policy on this issue is relatively unclear.
Mr. Stock suggested that a service extension policy be adopted
that is similar to the one followed in the cable franchise
ordinance..
Mr. Stock stated that he requesting the Committee to pursue a
three month extension to Scott County Solid waste Disposal
Ordinance exempting the City of Shakopee and Waste Management
Inc. from the provisions of said ordinance during the three month
extension period. Due to the complexity of the program and the
number of households we are dealing with as well as the
comprehensive educational campaign that will be necessary and
finally the amendments to the current refuse collection contract,
Mr. Stock felt that it was absolutely necessary for the City to
receive a three month extension.
Kahleck/Spiotta moved to recommend to City Council that the
appropriate City officials be authorized to request a three month
extension to Scott County Solid Waste Disposal Ordinance
exempting the City of Shakopee and Waste Management Inc. from the
provisions of said ordinance during the three month extension
period. Motion carried unanimously.
Roman/Leverson moved to recommend to City Council that the
appropriate City officials be directed to prepare and submit a
grant application request to Scott County for funding assistance
in the following areas. 1. 50% of the cost of the recycling
bins. 2. Funding for the Spring Clean-up Program. 3. Funding
for the Spring and Fall Leave Collection Program. 4 . Funding
for the Household Hazardous Waste Collection Program. Motion
4
carried unanimously.
Leverson/Roman moved to recommend to City Council that a public
hearing be scheduled before either the Energy and Transportation
Committee or the City Council after the three month extension has
been granted to inform Shakopee residents of the proposed refuse
collection and recycling program. Motion carried unanimously.
Mr. Stock then reviewed the transit monthly reports. Mr. Stock
also noted that the City Administrator has resigned and accepted
a position in Oregon. A reception for Mr. Anderson will be held
on October 24, 1988 at the Canterbury Inn.
Mr. Stock noted that he is in the process of preparing Dial-A-
Ride specifications for Shakopee, Southwest Metro and Plymouth's
Dial-A-Ride programs for 1989. Mr. Stock stated that he
envisioned the bid letting for these three systems later this
fall with contract being awarded some time in February. He also
noted that each system would have there own separate individual
contract specify the components of their program. The joint bid
letting was done in an effort to secure lower bid prices.
Mr. Stock informed the Committee that the Van Pool contractor
would be having a rate increase within the next few months. Mr.
Stock suggested that it wasperhapstime to review the Van Pool
rate schedule and perhaps modify it. He stated that he would
check with the MTC to determine when and if there was going to be
a rate increase for their peak fixed route service.
Roman/Spiotta moved to adjourn the meeting at 8 :25 p.m. Motion
carried unanimously.
Barry A. Stock
Recording Secretary
5
PROCEEDINGS OF THE
DOWNTOWN AD HOC COMMITTEE
Regular Session City Council Chambers Oct. 19 , 1988
Chairman Laurent called the meeting to order at 7 :45 A.M. with
the following persons present: Harry Koehler, Terry Forbord,
Gary Laurent, Ruben Ruehle, Mary Keen, Melanie Kahleck, Jerry
Wampach and Barry Stock. Absent were: Bill Wermerskirchen, Jim
Stillman and Shiela Carlson.
Ruehle/Kahleck moved to approve the agenda of the October 19,
1988 meeting. Motion carried unanimously.
Keen/Kahleck moved to approve the minutes of the August 24 , 1988
meeting as kept. Motion carried with Commissioner Forbord
abstaining.
Mr. Stock reported that the joint meeting between the Shakopee
City Council, Community Development Commission and Downtown
Committee has been set for 7: 00 p.m. on October 25, 1988 . The
meeting will be held in the First Minnesota Bank meeting room.
Mr. Stock then reviewed several City resolutions that related to
the Downtown Committee. Mr. Stock noted that the Committee was
created in 1981 by Council Resolution 11822 . He also noted that
the mission of the Committee at that time was to prepare and
recommend a downtown economic development strategy to the
Industrial Commercial Commission and the City Council . In 1983 ,
Resolution #2112 expanded the membership of the Committee from 11
to 20 members. Mr. Stock noted that the minutes of the meeting
from 1983 show that this was done to permit the involvement of a
greater number of people who would be directly affected by the
downtown redevelopment project to participate.
Mr. Stock noted that in 1984 the Downtown Revitalization Concept
Plan was completed and adopted by City Council. At that time,
Resolution #2217 resolved that the Ad Hoc Downtown Committee be
directed to continue it's efforts towards revitalization of the
Downtown by seeking means to implement said concept plan. Mr.
Stock then reviewed the goals and objectives of the concept plan
with the Committee. He noted several items that had been
completed and several others that had not.
Mr. Stock stated that in October of 1987 , the City Council
approved Resolution #2810. This resolution resolved that the
City of Shakopee confirmed the City's commitment to the Downtown
Revitalization Plan and Land Use Plan provided therein until
adoption of an updated Downtown Revitalization Plan. The
resolution also resolved that all development requests that
occurred within the downtown area and that were seeking public
money or deviation from the Downtown Revitalization Plan be
referred to the Downtown Ad Hoc Committee for review and comment.
Finally, Mr. Stock reviewed the Community Development
Commission's One Year work Plan which was unanimously approved by
1
the City Council on March 3, 1988. Mr. Stock noted that there
were four items included in the One Year Work Plan to be
completed by the Downtown Committee.
Mr. Stock then reviewed a preliminary agenda for the joint
meeting. He noted that the Community Development Commission had
approved the preliminary agenda as shown in the agenda packet.
The Community Development Commission was concerned that the
entire meeting should not be dedicated to discussion of whether
or not the Downtown Committee should be continued. The Community
Development Commission had several items that they also wanted to
discuss with the City Council and therefore felt that it would be
wise to place them first on the agenda. Chairman Laurent
questioned whether or not there was a specified format for the
meeting. Mr. Stock stated that he felt that Tim Keane would give
some brief introductory comments and would handle the Community
Development Commission portion of the meeting. Mr. Stock
suggested that the Downtown Committee Chairman be responsible for
leading the discussion on the structure and mission of the
Downtown Committee. Mr. Stock felt that a general review of the
Council actions to date and a review of the original concept
plans, goals and objectives might be in order as an introduction
to discussion on whether or not the Downtown Committee should be
continued.
Commissioner Keen questioned whether or not City Council had been
provided with the resolutions that were reviewed by Mr. Stock.
Mr. Stock stated that he had included all of the previously
discussed information in a August 29, 1988 memo to City Council .
The Downtown Committee then discussed what the City Council is
using as their rational for disbanding the Downtown Committee.
Mr. Laurent stated that he did not feel that City Council had any
strong feelings towards any of the members of the Downtown
Committee but that the general mission of the Committee was in
question by several Council members. Commissioner Forbord shared
his views on Council's rational for disbanding the Downtown
Committee. He also stated that the Downtown Committee should try
to be in full attendance at the joint meeting. He also felt it
might be appropriate for staff to dig out the surveys that were
done prior to initiating the Downtown Redevelopment Plan. He
noted that these surveys revealed that the majority of the
business persons in Downtown Shakopee were in favor of a downtown
redevelopment plan.
Chairman Laurent questioned whether or not the Community
Development Commission was in support of continuing the Downtown
Committee. Mr. Stock responded in the affirmative and added that
the Community Development Commission feels that they do not have
the time to devote to the downtown redevelopment issues.
Commissioner Forbord concurred and stated that the City Council
also does not have the time to handle a multi-million dollar
redevelopment project in the downtown area.
2
e �
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Mr. Wampach stated that he has found a developer that is willing
to prepare a redevelopment concept plan for Downtown Shakopee.
The developer is willing to do this concept plan at no cost to
the City. He questioned whether or not City Council had the time
to address all the issues adequately in reviewing a multi-million
dollar redevelopment project and concept plan. He felt that the
Downtown Committee was best suited to give preliminary review to
such a plan and that they should make a recommendation to City
Council accordingly on all redevelopment projects located in the
downtown area. Commissioner Koehler questioned whether or not it
was common place for cities to have downtown committees.
Commissioner Forbord stated that most communities would love to
have a downtown committee comprised of volunteers to make
recommendations to them regarding downtown redevelopment. Mr.
Stock stated that many cities address downtown activities through
their Chamber of Commerce. Mr. Stock also stated that the
Shakopee Chamber of Commerce has a retail subcommittee which is
comprised of representatives from the entire retail sector of our
community. Chairman Laurent stated that the City Council
believes that a downtown merchants association should be formed
to address downtown issues. Mr. Laurent stated that while this
was possible, he doubted whether or not it could function for a.
long period of time without any staff assistance. Chairman
Laurent also stated that he did not feel that the staff time that
is currently being put into the Downtown Committee would diminish
as a result of eliminating the Downtown Committee.
It was the consensus of the Committee to have the Chairman
generate a list of reasons why the Downtown Committee should be
continued and also that the Downtown Committee Chairman be the
person responsible for leading discussion at the joint meeting on
behalf of the Downtown Committee.
Mr. Stock reported that the Huber Park Trail Project has been
completed. He also reported that the Community Development
Commission is recommending to City Council that a grant
application be submitted to the State of Minnesota in conjunction
with the Celebrate Minnesota 1990 Program. The grant application
will be for the improvement of Huber Park with the possible
extension of the Minnesota River Valley Trail from the Shakopee
Community Service building all the way to Murphy's Landing. The
grant application would primarily address the excavation of Huber
Park and the improvement and possible relocation of the boat
launch further to the East.
Mr. Stock noted that the City Administrator has accepted a
position in Oregon and will be leaving in November. A going away
reception has been scheduled for October 24 , 1988.
Forbord/Kahleck moved to direct staff to prepare a resolution of
appreciation to John Anderson for his cooperation and assistance
in providing direction to the Downtown Committee. Motion carried
unanimously.
3
Mr. Stock noted that Commissioner Wermerskirchen requested that
a discussion of the chain and ballards in the downtown area be
placed on the agenda. Mr. Stock stated that Mr. Wermerskirchen
is concerned about the rusting of the chains and the stains that
are being made on the concrete pavers underneath the chain.
Chairman Laurent stated that he did not think it was that big of
problem and that he felt the status quo should be maintained.
Mr. Forbord suggested that perhaps as an alternative City staff
could rust proof the chains and paint them black. Discussion
ensued. It was the consensus of the Committee to maintain the
status quo.
Commissioner Forbord questioned whether or not the Chamber would
be placing lights on the trees in downtown in preparation for the
holidays. Mr. Stock stated that he would check with the Chamber
Director to determine whether or not the trees would be adorned
with Christmas decorations again this year.
Forbord/Ruehle moved to adjourn the meeting at 9: 15 a.m. Motion
carried unanimously.
Barry A. Stock
Recording Secretary
4
Minutes of the
Community Development Commission
City Council Chambers
Shakopee, Mn
October 5, 1988
Chairperson Keane called the meeting to order at 5: 25 P.M. with
the following members present: Terry Joos, Mark Miller, Al
Furrie and Jane DuBois. Commissioner Koopman and Bud Berens (Ex-
officio Member) were absent. Also present were: Barry Stock,
Administrative Assistant and Dennis Kraft, Community Development
Director.
Furrie/DuBois moved to approve the minutes of the September 7 ,
1988 meeting as kept. Motion carried as kept.
Mr. Stock reported that in 1990, Minnesota will play host to the
U.S. Olympic Festival. In anticipation of this event, the State
of Minnesota has developed a competitive grant program designed
to provide financial assistance to communities to help prepare
for the State wide celebration to be held in 1990. The State of
Minnesota is asking communities from across the State to sponsor
projects or events that will represent the best that Minnesota
has to offer. Communities are being requested to select a
project or event that will draw attention in 1990 and also a
project that will represent a lasting achievement for the
community.
Grant funds awarded under the program may be used for community
beautification, clean-up or other community improvement projects.
Applicants are also encouraged to develop project components that
involve a physical and/or permanent structure or change in the
defined project area. The grant program requires that a
community provide $3 . 00 for every $1. 00 of grant funds requested.
These local match dollars can include, Federal, local and private
funds or in-kind services such as volunteer labor, donation of
equipment time and materials and services. The maximum amount of
grant funds that an applicant can request is $25, 000. The
application deadline for the program is December 16, 1988 .
Mr. Stock stated that he believes that the Community Development
Commission would be best suited to be the sponsoring committee
for this program should the City be interested in pursuing it.
Mr. Stock also suggested that the event be tied to the Derby Days
Celebration. By doing so, he noted that the City would be able
to take advantage of the in-kind contributions and direct
financial contributions that we are already receiving from Derby
Day sponsors.
1
i
Mr. Stock suggested that the Committee discuss potential
beautification projects that may be eligible for the Celebrate
Minnesota Financial Assistance Program. He also suggested that
the Committee decide whether or not they want to make a
recommendation to city Council regarding this issue. Chairman
Keane questioned whether or not staff had any possible projects
in mind for the program. Mr. Stock stated that he did not have
any in mind and was interested in hearing suggestions from the
Committee. Commissioner DuBois stated that she has always felt
that the river and trail system are in need of beautification.
Commissioner Furrie stated that the river in Shakopee has been
overlooked for a long time and that some effort should be made to
bring it into the overall economic development picture in
Shakopee. Chairman Keane suggested that perhaps the grant would
be useful in improving the river boat launch behind City Hall.
Mr. Stock stated that the boat launch behind City Hall is the
property of the City and that it was likely that it would have to
be relocated pending the completion of the new mini by-pass and
bridge. Commission Keane suggested that a potential project
might include the relocation of the river boat launch and the
improvement of Huber Park. He suggested that possibly a band
shell could be constructed in conjunction with the overall
improvement to the Huber Park. He noted that the topography of
the area lends very nicely to an amphitheater type setting. Mr.
Stock noted that potentially, the Derby Days Celebration could
also be relocated to Huber Park to take advantage of any
facilities that are constructed in that area. Commissioner
Miller questioned whether or not there were any Flood Plain
limitations that would have an impact on potential construction
in that area. Commissioner Keane stated while this area is in
the Flood Plain, the construction of facilities would not be such
to interfere with the river flow in the event of a flood.
Discussion ensued on whether or not the Downtown Committee would
be better suited to be the responsible Committee for suggesting
any potential improvements to Huber Park and the overall
administration of the Celebrate Minnesota 1990 Grant Application.
DuBois/Miller moved to recommend to City Council that the
appropriate City officials be directed to submit a grant
application under the Celebrate Minnesota 1990 Grant Program for
the beautification and improvement of Huber Park in conjunction
with the 1990 Derby Days Celebration. Motion carried
unanimously.
Mr. Stock reported that the Industrial Development Assistance
Program was approved by the City Council with minor changes.
Chairman Keane commended the City Council for acting so quickly
in developing a program that will allow Shakopee to compete with
other communities in the Metropolitan Area for attracting
industrial development.
2
18�
Mr. Stock reported that the joint City Council meeting with the
Downtown Committee and the Community Development Commission has
been scheduled for October 25, 1988 at 7:00 P.M. The exact
location of the meeting has not been finalized but staff was
considering the First National Bank meeting room. Mr. Stock then
briefly reviewed a draft agenda for the joint meeting. It was
the consensus of the Committee to proceed with the draft agenda
as prepared by staff.
Mr. Stock gave a brief update on the Bergquist development
proposal. He reported that Bergquist has secured an option for
the Kawaski site. He also reported that staff would be meeting
with Bergquist within the next two weeks to finalize several of
the project details.
Staff then reviewed the Business Update From City Hall with the
Commissioners. Mr. Stock noted that the City Administrator has
accepted a position in Oregon and will be leaving in early
November. Mr. Stock stated that there would be some type of
going away reception for Mr. Anderson. Chairman Keane stated
that Mr. Anderson will be missed by the City and suggested that a
resolution of appreciation be drafted in his honor.
Miller/Furrie moved to direct staff to prepare a resolution of
appreciation commending Mr. Anderson for his assistance in
working with the CDC. Motion carried unanimously.
Mr. Kraft then gave a brief update on the Comprehensive Plan.
commissioner Joos questioned if the plan was really used and
followed. Chairman Keane stated that the Comprehensive Plan does
have a diminishing shelf life but that it was useful in directing
long range planning for the City. commissioner Miller stated
that he hoped the Comprehensive Plan was adequately addressing
the park planning needs of the community. Chairman Keane stated
that if Shakopee residents do not express the need for parks it
was likely that park planning issues could be short changed in
the update process. Chairman Keane stated that he was
representing the Community Development Commission as a
representative of the Comprehensive Plan Task Force. He welcomed
any of the members of the Committee to attend future Comp Plan
Update Meetings.
Chairman Keane questioned whether or not staff had access to the
building activity report and if they could prepare a comparison
of previous years activity as compared to this year for our next
meeting. Staff responded in the affirmative.
Miller/DuBois moved to adjourn the meeting at 6:45 P.M. Motion
carried unanimously.
Barry A. Stock
Recording Secretary
3
( 9
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Adjourned Regular Meeting)
The Shakopee Public Utilities Commission convened in adjourned
regular session on September 12, 1988 at 4 : 30P.M. in the Utilities
meeting room.
MEMBERS PRESENT: Commissioners Cook, Kephart and Kirchmeier.
Also Liaison Wampacb,. Manager Van Rout and Secretary Menden.
Motion by Kephart , seconded by Cook that the minutes of the
August 29, 1988 regular meeting be approved as kept. Motion carried.
Motion by Kirchmeier , seconded by Kephart that the minutes of
the August 1 , 1988 regular meeting be approved as kept. Motion carried.
A communication from the City of Glencoe inviting the Shakopee
Public Utilities Commission to an open house in honor of its 50th
Anniversary was acknowledged.
A memo regarding a street light request will be sent to Liaison
Wampacb.
Liaison Wampacb also informed the Commission that the Council will
begin work on the 1989 budget at the September meeting.
The sprinkler system quotes were perused. More information will be
requested from one Company to make the quotes comparable. The information
will be presented at the next meeting.
Mr. Mike Bindewald was present to attend the discussion of a service
line problem to his house located on Shumway North of Third Ave. No
watermain exists on that part of Shumway.
Motion by Kephart , seconded by Kirchmeier to require a separate
water service to the house but to allow the use of the common service
line under the street with the understanding that other requirements
to meet the state building code are at the discretion of the City
Building Inspector. The service line will be common to the curb
stop valve and then split with a separate valve to each house. Due _
to prohibitive costs from rock excavation,that there are no existing
City water mains past the property and because water service had
previously been existing although it had been run from another house,
are the factors attributable to allowing the exception to standard
policy.
Trunk water charges for Jellystone Park were discussed. The
Commission will defer action on the trunk water charges until more
information is received as to jurisdictions on use of the property
and flood plain regulations.
The Commission was informed that the Shakopee Public Utilities
will be participating in "Gopher State one-call" with the equipment
arriving shortly.
The fall meeting of the Minnesota Municipal Utilities Association
will be held on October 19-21 at Minneapolis.
The annual meeting with Northern States Power Co. representatives
will be held September 22 at the Shakopee Public Utilities offices.
There were no new plats for August, 1988.
There were 2 fire calls for a total of 1 hour and 45 minutes
man hours.
There were no lost time accidents for August , 1988.
The next regular meeting of the Shakopee Public Utilities Commission
will be held on October 3, 1988 at 4: 30 P.M. in the Utilities meeting
room.
Motion by Kirchmeier, seconded by Kephart that the meeting be
adjourned. Motion carried.
V)r. h1 L�
Barbara Menden, WmIssion Secretary
19
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular session
on October 3, 1988 at 4 :30 P.M. in the Utilities meeting room.
MEMBERS PRESENT: Commissioners Kephart , Cook and Kirchmeier. Also
Liaison Wampach, Manager Van Hout and Secretary Menden.
The Shakopee Public Utilities Commission employees were present
to present their 1989 wage requests.
BILLS READ:
City of Shakopee 20,032.00
ABM Equipment and Supply 121 . 12
Marvin Athmann 143.00
Auto Central Supply 66.82
Battery and Tire Warehouse 98.47
Bills Toggery, Inc. 19.99
Burmeister Electric Co. 1,074.95
Border States Electric 1 ,246.42
Business Outfitters 131 .57
City of Shakopee 746.04
City of Shakopee 87.87
City of Shakopee 114. 18
Clay ' s Printing 99. 80
Dicks Conoco 4.00
Davies Water Equipment Co. 400.80
Feed Rite Controls 52.44
General Office Products 68.74
Glenwood Inglewood 9.27
HD Electric Company 68.84
EPL, Inc. 521 .02
Hennen's ICO 89.00
Graybar Electric Co. 1,075. 27
Krass and Monroe Chartered Law Office 216.78
H k C Electric Supply 1 ,007. 30
Lano Equipment 11,664. 10
Leef Bros. , Inc. 21. 50
Vincent Marschall 126. 16
Minnesota Environmental Quality Board 195.61
Minnesota Valley Testing Lab 40.80
Motor Parts Service of Shakopee 66.34
Northern States Power Co. 332.32
Northern States Power Co. 374 ,408.41
Northern States Power Co. 1,301 .97
Lathrop Paint Supply Co. 5.39
Neenah Foundry 408.00
Ted Neisen 646.05
Office Products 1 ,400.00
Otter Tail Power Co. 109.61
Pablo' s 30. 00
Reynolds Welding Supply Co. 6.82
Schoell and Madsen, Inc. 492.05
Shakonee Public Utilities Commission 286. 85
Shakopee Services, Inc. 26. 00
Hance Cable Testing 650. 30
Dean Smith Trenching, Inc. 667. 00
Southwest Suburban Publishing 255.01
Starks Cleaning Services 68.00
Department of Labor and Industry 30.00
Stemmer Farm and Garden Supply , Inc. 19. 50
Total Tool 200. 33
Utilities Telecommunications Council 55.00
Louis Van HOut 54. 32
Valley Industrial Propane, Inc. 11. 53
Westinghouse Electric Supply Co. 1,808.64
Wheeler Lumber Operations 2,900.00
Wild Iris, Inc. 20.00
Woodhill Business Products 193.69
Yarusso 's Hardware Co. 55. 98
Notion by Kephart , seconded by Kirchmeier that the bills be allowed
and ordered paid. Motion carried.
Manager VanHout reported to the Commission that the meeting with
Northern States Power Co. representatives was moved to October 5, 1988.
Liaison Wampach reported the resignation of City Administrator,
John Anderson.
The lawn maintenance contract will be awarded to Jerry Neisen Lawn
Service.
Quotation from the sprinkler system were tabled until more information
can be obtained.
Motion by Kirchmeier, seconded by Kephart to offer Resolution #332 A
Resolution Adopting the Amount of the Trunk Water Charge for the Availability
of Water to Hauers 4tb. Addition Development Phase I . Ayes: Commissioners
Kirchmeier, Kephart and Cook. Nayes: none. Motion carried. Resolution
passed.
Motion by Kephart, seconded by Kirchmeier to offer Resolution #333
A Resolution Adopting the amount of the trunk water charge for the
Availability of water to South Parkview Addition. Nayes: none. Ayes:
Commissioners Kirchmeier, Kephart and Cook. Motion carried. Resolution
passed.
Motion by Kirchmeier, seconded by Kephart to offer Resolution #334 A
Resolution Adopting the Amount of the Trunk Water Charge for the availabi-
lity of water to Eagle Creek Junction First Addition, Partial . Ayes:
Commissioners Kirchmeier, Kephart and Cook. Nayes: none. Motion carried.
Resolution passed.
• Notion by Cook, seconded by Kephart to offer Resolution #335 A `
Resolution Adopting the Amount of the Trunk Water Charge for the
Availability of Water to Certain Property on Marschall Rd. South of
11th Avenue Parcel #27-907008-0. Ayes: Commissioners Kirchmeier,
Kephart and Cook. Nayes: none. Motion carried. Resolution passed.
Motion by Kircbmeier, seconded by Kephart to offer Resolution #336
A Resolution Adopting the Amount of the Trunk Water Charge for the
Availability of Water to Certain Property on Marschall Road South of
11th Avenue Parcel #27-907009-1. Ayes: Commissioners Kephart, Cook and
Kirchmeier. Nayes : none. Motion carried. Resolution passed.
Motion by Kephart , seconded by Cook to offer Resolution #337 A
Resolution Adopting the Amount of the Trunk Water Charge for the
Availability of Water to Certain Property on Marschall Road South of
11th. Avenue Parcel #27-907009-0. Ayes: Commissioners Kirchmeier, Cook
and Kephart. Nayes: none. Motion carried. Resolution passed.
Motion by Kirchmeier, seconded by Cook to offer Resolution #338 A
Resolution Adopting the Amount of the Trunk Water Charge for the Availabi-
lity of Water to part of Lots 1 and 2, Block 12, Original Shkkopee Plat.
Ayes: Commissioners Kirchmeier, Cook and Kephart. Nayes: none. Motion
carried. Resolution passed.
Motion by Cook, seconded by Kephart to offer Resolution #339 A Resolu-
tion Adopting the Amount of the Trunk Water Charge for the Availability of
Water to Part of Lots 3 and 4 , Block 12 Original Shakopee Plat. Ayes :
Commissioners Kephart, Kirchmeier, and Cook. Nayes: none. Motion carried.
Resolution passed.
Motion by Kephart, seconded by Kirchmeier to offer Resolutions #340 A
Resolution Adopting the Amount of the Trunk Water Charge for the Availability
of Water to Heritage Place 1st . Addition, Development Phase #1, City Project
#1987-14. Ayes: Commissioners Cook, Kephart and Kirchmeier. Nayes: none.
Motion carried. Resolution passed.
Motion by Cook, seconded by Kephart to offer Resolution #341 A Resolu-
tion Adopting the Amount of the Trunk Water Charge for the Availability of
Water to Heritage Place 1st. Addition, Development Phase II . Ayes : Commis-
sioner Kephart , Kirchmeier and Cook. Nayes: none. Motion carried. Resolu-
tion passed.
Motion by Kirchmeier, seconded by Cook to offer Resolution #342 A
Resolution Adopting the amount of the Trunk Water Charge for the Availabi-
lity of Water to Hauer' s 4th Addition Development Phase II , Partial . Ayes :
Commissioners Kephart , Kirchmeier and Cook. Nayes: none. Motion carried.
Resolution passed.
Motion by Kephart, seconded by Kirchmeier to offer Resolution #343 A
Resolution Adopting the amount of the Trunk Water Charge for the Availabi-
lity of Water to part of Meadows First Addition. Ayes: Commissioners
Kephart , Cook and Kirchmeier. Nayes: none. Motion carried. Resolution
passed.
Motion by Kirchmeier, seconded by Cook to offer Resolution #344 A
Resolution Adopting the Amount of the Trunk (Vater Charge for the Availabi-
lity of Fater to Prairie Estates First Addition. Ayes: Commissioners
Kephart, Cook and Kirchmeier. Nayes: none. Motion carried. Resolution
passed.
A communication dated 9/23/88 from Dennis Kraft, City Planner regard-
ing Yogi Bear Campground development was read and discussed. The trunk
water charge for Yogi Bear Campground will be researched further.
A history of the Electric Utility Industry noted in a recent trade
magazine will be forwarded to the Commissioners.
There were no new plats for September, 1988.
There was 1 fire call for a total man time of 10 minutes for the
month of September, 1988.
There were no lost time accidents for September, 1988.
The next regular meeting of the Shakopee Public Utilities Commission
will be held on November 7, 1988 in the Utilities meeting room.
Motion by Kirchmeier, seconded by Kephart that the meeting be
adjourned. Motion carried.
Barbara Menden, Commission Secretary
TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA NOVEMBER 15, 1968
Mayor Dolores Lebens presiding
1] Roll call at 7: 00 P.M.
2] Recess for H.R.A. Meeting
3] Re-convene
4] Liaison Reports from Councilmembers
5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
61 Approval of Consent Business - CA11 items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*7] Approval of Minutes of October 18th and 25th, 1988
8] Communications:
*a] Ronald Nelson re: Murphy's Landing
*b] Steve Keefe, Metropolitan Council re: Comp Plan
Amendment Review
*c] Robert Vierling re: letter dated Oct. 26, 1988
*d] Robert Vierling re: letter received Nov. 8, 1988
9] Public Hearings:
a] 7 : 30 P.M. Public Hearing on vacation of Market and
Minnesota Streets lying North o= Bluff Avenue
10] Boards and Commissions: Planning Commission:
1 a] Request Review of Variances Granted to Clete Link for A
Car Wash
11] Reports from Staff: (Council will take a to minute break
around 9: 00 P.M. )
a] Awarding Sale of $1,015, 000 G.O. Tax Increment Bonds
b] Recess for HRA Meeting to approve Pledge Agreement
c] Re-convene
d] Appointment and Wage Adjustment of Russell Lawrence
e] Radon Testing
f] Proposed League of Minnesota Cities Legislative Policies
*g] Capital Equipment: Hose Power Expander
TENTATIVE AGENDA
November 15, 1988
Page -2-
11) Reports from Staff continued:
h] T.H. Hwy. 169/101 Downtown Minibypass
i] Vierling Drive Street Lights
j ] 1987-12 Vierling Drive Change order No. 2
k] Copier Purchase
1] Approve Bills in Amount of $470,360.57
m] Al DuBois - Austin Street Restoration Claim
n] Recruitment of New City Administrator
o] Expiring Terms on Boards and Commissions
p] Res. 2978, Approving Preliminary Layout and Crd. 258,
Adopting the Official Map for 169/101 Bride and
Minibypass Project
12] Resolutions and Ordinances:
a] Res. No. 2984, Authorizing Execution of An Agreement
for Design Services for S.T.H. 101 Shakopee Bypass
b] Res. No. 2983, A Resolution of Affirmative Action in
Employment
c) Res. No. 2987, Adopting 1989 Fee Schedule
d) Res. No. 2985, Setting Public Hearing for Vacation of
6th Avenue East of Main Street
13] Other Business:
14] Recess for Executive Session to discuss potential litigation
15] Re-convene
16] Adjourn to Tuesday, November 29, 1988 at 7 : 00 P.M.
Dennis R. Kraft,
Acting City Administrator
TENTATIVE AGENDA
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Special Meeting November 15, 1988
Chairman Steven Clay presiding
1 . Roll Call at 7:00 P.M.
2 . Shakopee Valley Square TIF Project
3 . Other Business
a. Bergquist Project Update
b. Mebco Project Update
4 . Recess until after City Council item "Resolution Approving
Tax Increment Pledge Agreement" relating to $1 , 015 , 000
General Obligation TIF Bonds, Series 1988B
5. Adjourn
Dennis R. Kraft
Executive Director
MEMO TO: Shakopee Housing and Redevelopment Authority
FROM: Dennis R. Kraft, Executive Director
RE: Shakopee Valley Square TIF Project
DATE: November 10, 1988
INTRODUCTION-
On October 18, 1988 the Shakopee HRA met to consider a one
year extension to the Shakopee Valley Square Redevelopment
Project as requested by Mr. Wallace Bakken. At that time, the
HRA moved to allow Mr. Bakken four weeks to provide additional
financial information that would justify and/or support a one
year extension to the contract. The four week extension period
expired on November 11, 1988. It would therefore be prudent for
the HRA to make a final decision on whether the project should be
granted an extension or negotiated at this time.
BACKGROUND•
The Shakopee HRA entered into a redevelopment agreement with
the Shakopee Valley Square Properties in 1986. This project
resulted in the sale of a bond issue in the amount of $500, 000
and a deposit of a letter of credit in the amount of $50, 000 by
Mr. Wallace Bakken and his partner. At this time, the HRA needs
to determine whether to grant an additional extension on the
project or take steps to close out or renegotiate the project.
At the present time, the Shakopee Valley Square Partnership
is in default of the HRA development agreement. On October 18,
1988 the HRA reviewed the request by Mr. Bakken for a one year
extension for performance under the development agreement. At
that time, the HRA granted Mr. Bakken four weeks to provide the
necessary information for staff to analysis whether or not the
project could be completed. As of November 10, 1988 the City had
not received any additional information from Mr. Bakken.
The assessment agreement, which was signed in conjunction
with the development agreement will result in a significant tax
increase payable in 1989 and an additional increase payable in
1990. Staff seriously questions whether the cash flow from the
project will be sufficient to pay these taxes and also allow the
business to remain viable. Staff does not believe the project
can be completed in the near future as envisioned by the
redevelopment plan. We also have some concerns relative to the
need to expend the bond proceeds within three years after the
bonds were sold. The three year period expires in July of 1989 .
Taking these factors into consideration, staff is
recommending that the HRA take the necessary steps to close out
the Shakopee. Valley Square Redevelopment Project. Staff is also
recommending that the current cash and credit position be
analyzed to determine how much, if any of the $50, 000 letter of
credit should be returned to Mr. Bakken following the
decertification of TIF District #6. If the HRA wants to decertify
TIF District #6, action must be taken at the November 15, 1988
meeting.
ALTERNATIVES:
1. Analyze the current cash and credit position of the project
and determine how much, if any of the $50,000 letter of
credit should be returned to Mr. Bakken and begin the
necessary proceedings to close out the project as soon as
possible. Additionally direct staff to take the necessary
steps to decertify TIF District 46.
2. Reduce the scope of the project and renegotiate the
assessor's agreement and redevelopment agreement.
3 . Reconsider any information submitted by Mr. Bakken and grant
an extension to the project and renegotiate the development
agreement and assessor's agreement.
RECOMMENDATION:
Staff recommends alternative #1.
ACTION REOUESTED:
Analyze the current cash and credit position of the project
and determine how much, if any of the $50, 000 letter of credit
should be returned to Mr. Bakken and begin the necessary
proceedings to close out the project as soon as possible.
Additionally direct staff to take the necessary steps to
decertify TIF District #6.
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE
RESOLUTION NO. 88-7
Resolution Terminating the Amended and Restated
Contract for Private Development By and Between The
Housing and Redevelopment Authority in and for the City
of Shakopee, Minnesota and Shakopee Valley Square
Properties, and Terminating the Assessment Agreement
and Assessor's Certification By and Between the Housing
and Redevelopment Authority in and for the City of
Shakopee, Minnesota (the Authority) and Shakopee Valley
Square Properties (the Developer)
WHEREAS, The Authority and the Developer entered into an
amended development agreement and an amended assessment agreement
on December 24 , 1987 , and
WHEREAS, the Authority found that the Developer failed to
complete the required improvements within the timeframes
prescribed in the Development Agreement, and
WHEREAS, the Authority has found the Developer in default of 1
the Development Agreement, and
WHEREAS, the Authority gave 30 days written notice to the
Developer of the Event of Default.
NOW, THEREFORE, BE IT RESOLVED by the Housing and
Redevelopment Authority in and for the City of Shakopee that the
amended and restated contract for Private Development and the.
assessment agreement and assessors certification by and between
the Authority and the Developer are hereby cancelled and
rescinded.
Adopted this 15th day of November, 1988 .
Chairman
ATTEST:
Executive Director
Approved as to form this _
day of 1988.
City Attorney
MEMO TO: Shakopee Housing and Redevelopment Authority
FROM: Dennis R. Kraft, Executive Director
RE: Bergquist Company Development Incentive Offer
DATE: November 10, 1988
INTRODUCTION:
On October 18, 1988 staff shared with the HRA a letter from
the Bergquist Company's Attorney requesting various financial
inducements for them to locate in our community. At that time
the Shakopee HRA directed staff to prepare a correspondence to
the Bergquist officials stating the City's position and
commitment to the development incentives as established in our
Economic Development Incentive Policy.
BACKGROUND•
Shown in attachment $1 is the letter that staff sent to
Bergquist Company officials following the October 18 , 1988
meeting of the HRA.
On November 8 , 1988 staff received a call from Mr. Owen
Nelson, the attorney representing Bergquist Company regarding the
City of Shakopee's development proposal. Mr. Nelson stated that
in addition to tax increment financing assistance, other
communities are offering free roads and sewer and water
improvements. At that time, I informed him that staff was
directed by the HRA to offer the incentives as set forth in our
Industrial Development Incentive Policy.
I have prepared a second correspondence to Mr. Nelson and
the Bergquist Company officials reiterating the city of
Shakopee's development incentive offer. (See attachment n2) If
the Shakopee HRA has no questions or problem with the position
that I have taken in the letter, I will be mailing it on
Wednesday, November 23 , 1988. No action is required by the HRA
in regard to this issue unless the Commissioners feel that they
would like to offer additional inducements to Bergquist Company
at this time.
CITE' OF SHAKOPEE
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CITY OF SHAKOPEE
INCORPORATED 1870 -
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129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 553791376 1612) 4553650
n
November 10 , 1988
Mr. V. Owen Nelson
Lommen, Nelson, Cole and Stageberg P.A.
Attorneys at Law
1100 TCF Tower
121 S. Eighth Street
Mpls. , MN 55402
RE: The Bergquist Project
Dear Mr. Nelson:
In response to your telephone conversation with me on November 8 ,
1988 , I would like to provide a written response which reflects
the position of the Housing and Redevelopment Authority, on the
econominc incentives which could be made available to the
Bergquist Company for locating their new facility in the City of
Shakopee. The City' s industrial development policy indicates
that the HRA may offer economic inducements which include an
amount equal to 3 years of tax increment captured from the
proposed project. In your conversation with me on November 8th,
you indicated that you were surprised that the City would not
also provide for the installation of water and sewer facilities
and the construction of the northerly access road leading to the
subject property ( Research Boulevard) . You further indicated
that other cities were providing this type of incentive in
addition to tax increment financing assistance. You stated that
the assessment of the south access road to the project would be
be acceptable to the Bergquist Company ( this represents a change
from the Bergquist Company' s earlier position whereby they wanted
the City to also assume financial responsibility for the
installation of that road) .
I have had an opportunity to review this matter with members of
the Shakopee HRA and our position remains as it was earlier, i.e.
the City of Shakopee will provide an amount equal to three years
of tax increment captured from the proposed Bergquist Project.
The City believes that this is a very reasonable offer and that
it is consistant with programs offered by other comparable
communities. The City of Shakopee would very much like to see
the Bergquist Company locate in the City and we believe that the
City offer would be mutually beneficial to both parties.
Once you have had an opportunity to discuss this with the
officials from the Bergquist Company please contact me.
Very Truly Yours,
Dennis R. Kraft
Community Development Director
DRK/pmp
BERGQUIST
MEMO TO: Shakopee Housing & Redevelopment Authority
FROM: Dennis R. Kraft, Executive Director
SUBJECT: Mebco Industries, Inc. Project
DATE: November 10 , 1988
INTRODUCTION:
The City ' s Community Development staff has held three meetings
during the past month with representatives of Mebco Industries.
This firm is interested in possibly locating their headquarter' s
facility in the City of Shakopee.
BACKGROUND•
Mebco Industries is a firm which has been in business for
approximately 10 years. The firm manufactures and distributes
certain types of products for hair care. At this time the firm
has approximately 10% of the total U. S. market in combs and
approximately 75% of the market in the barber and beauty trade.
The firm has doubled in size in 1 year and 4 months and the firm
can be characterized as rapidly growing. It is anticipated, by
officials of Mebco, that this trend will continue for at least
the next 4 to 5 years.
The firm is presently located in Eagan in a building with an area
of 25 ,000 square feet. They moved into that facility in July of
1986 and have already outgrown the space of this facility. At
the present time they believe they will need a building with an
area of 60 ,000 square feet and that possibly in the next 4 to 5
years they would be adding an additional 60 , 000 square feet .
Ultimately, they would like room to expand their building to an
area of 200 ,000 square feet. The expansion beyond 60 ,000 square
feet would also provide them with the opportunity to do more of
their own manufacturing including plastic injection molding. It
is possible that the second 60 ,000 square foot expansion could
occur approximately one year after the occupancy of the initial
60 ,000 square foot building.
The firm would like to start construction in the very near future
and they would like to occupy their facility by July, 1989 .
The firm presently has 50 employees working two shifts. Many
potential sites in the City of Shakopee have been identified for
possible acquisition. The firm is also looking at sites in three
other western and southern suburban communities.
The firm would be interested in receiving three years TIF
assistance and would also be interested in the City participating
with them in the issuance of industrial development revenue
bonds . Initial conversations with them have indicated an
interest in an two phase tax increment project. With a two phase
project, the developers agreement would provide for the payment
of three years TIF for the initial 60 ,000 square foot building.
The agreement would also provide for an additional TIF payment
provided that a building expansion, which met City guidelines,
would occur within the next 3 to 5 years, or such other specified
time frame. The second phase TIF payout would not occur until
and unless the pre-determined second phase expansion occurred .
The staff will be able to discuss this project in greater detail
at the NRA meeting on November 15 , 1988 .
ALTERNATIVES•
1 . Direct the staff to further pursue further negotiations with
Mebco Industries and work towards the drafting of a
developer' s agreement which would provide for the provision
of 3 years TIF assistance and the possible issuance of
industrial development revenue bond financing.
2. Direct the staff to indicate to Mebco Industries that the
City is interested in locating in Shakopee but will not
provide any financial incentive.
RECOMMENDATION:
It is recommended that Alternative No. 1 be approved .
ACTION REQUESTED:
Move to direct the staff to pursue negotiations with Mebco
Industries and attempt to facilitate the location of their
headquarter facility and manufacturing plant in the City of
Shakopee.
DRK/pmp
MEBCO
I
1,
see Coanc
34--
. , ATE OF MINNESOTA ) EXECUTIVE DIRECTOR' S
SS
COUNTY OF SCOTT ) CERTIFICATE
I , the undersigned, being the duly qualified and
acting Executive Director of the Housing and Redevelopment
Authority in and for the City of Shakopee, Minnesota , do hereby
certify: (a) that attached hereto is a full , true and correct
copy of Resolution No . 88- 6 which was duly adopted by the
Authority at a special meeting of the Authority held on
1988 ; (b) that said meeting was duly called and
held pursuant to notice as required by law, and a quorum of the
members of the Authority was present at the meeting and voted
on said Resolution.
WITNESS my hand as such Executive Director of the
Authority this day of , 1988.
Executive Director
Housing and Redevelopment
Authority in and for the City
of Shakopee, Minnesota
[SEAL]
RESOLUTION NO. 88-16
RESOLUTION APPROVING TAX INCREMENT PLEDGE
AGREEMENT RELATING TO 51 , 015 , 000 GENERAL
OBLIGATION TAX INCREMENT BONDS , SERIES 19888
WHEREAS, at the request of the Housing and Redevelopment
Authority in and for the City of Shakopee, Minnesota ( the
"Authority" ) , the City of Shakopee, Minnesota (the "City" ) , has
awarded the sale of , and will issue, its $1 , 015, 000 General
Obligation Tax Increment Bonds , Series 19888, to be dated
December 1, 1988 , pursuant to Minnesota Statutes , Section
969 . 178, Subdivision 2 , and Chapter 975 , to finance certain
expenditures for public improvements undertaken by the City
and/or the Authority.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of
Commissioners of the Housing and Redevelopment Authority in and
for the City of Shakopee, Minnesota, that the Tax Increment
Pledge Agreement between the Authority and the City, attached
hereto and made a part hereof, is hereby approved; and that the
officers of the Authority are hereby authorized and directed to
take such steps as may be necessary to execute said Agreement ,
in substantially the form as attached, upon approval and
execution thereof by the City, and to carry out and fulfill the
provisions and requirements thereof .
Adopted by the Board of Commissioners of the Authority
this day or 1988 .
BY THE BOARD OF COMMISSIONERS
Chairman
ATTEST:
Executive Director
-2-
3 �
TAX INCREMENT PLEDGE AGREEMENT
This Tax Increment Pledge Agreement ( the "Agreement" )
dated as of December 1 , 1988 , is by and between the City of
Shakopee, Minnesota ( the "City" ) , and the Housing and
Redevelopment Authority in and for the City of Shakopee,
Minnesota ( the "Authority" ) , and provides as follows :
WHEREAS, at the Iequest of the Authority, the City
Council has , on or before the date hereof , adopted a resolution
(the "Bond Resolution" ) awarding the sale and authorizing the
issuance of the City' s $1 , 015, 000 General Obligation Tax
Increment Bonds , Series 1988B, dated December 1, 1988 (the
"Bonds" ) , to provide financing for certain public redevelopment
improvements (the " Improvements" ) made or to be made with
respect to the Authority' s Minnesota River Valley Housing and
Redevelopment Project No . 1 (the "Redevelopment Project" ) ; and
WHEREAS, to provide funds sufficient for the timely
payment of the principal and interest on the Bonds, and
pursuant to Minnesota Statutes, Section 469 . 178 , Subdivision 1,
the City and the Authority hereby agree as follows :
1 . In order to pay the principal of and interest on
the Bonds , when due , the Authority hereby pledges to the City,
for deposit in the Debt Service Account established by the Bond
Resolution for the payment of the Bonds, and the Authority
shall pay to the City, Available Tax Increments (hereinafter
defined) in amounts sufficient to pay such principal and
interest, when due; and, if and to the extent that the
Available Tax Increments are ever insufficient for such
purposes , and the City, oursuant to the Bond Resolution,
advance C1_v funds to provide promot and full payment of the
Ber.c_ , -.._ :._-:nority acrees to reimburse the City for such
ac.-e r..es n Available Tax increments thereafter received by
.-.__nori-y. As used is this Agreement, "Available Tax
=r_- e.-.ents" means tax increments derivea by the Authority from
-x Increment Financing Distric_s Nos . 1 and 4
( cc_-=_ctively, the "Districts" ) within the Authority' s
Pei= e'cpme Project , excluding such tax increments from said
Die--:_-s >.__ _- ..e. --_ _-_=ore been pledged to the payment of
of e- - i-- --c- _
-ce..- �..�_ r public redeveiopment costs . In
disc:�-_cr:� under this Agreement, the Authority
- to select from year to year
one or both of the Districts and
__-- _ _ _ .. _ _- ce___�-_ - --x increments from either of
the _ __-_ _ _-_ -_ sa. z-_-- - -._- n the pay-.ert of the Bonds
upcn a _'na-ng cy "e =_c._o _ :-y -ha- the es--zimated Available
-3-
Tax Increments then remaining will be sufficient from year to
year to discharge the Authority' s payment obligations on the
Bonds pursuant to this Agreement .
2 . An executed copy of this Agreement shall be filed
with the County Auditor of Scott County, as required by
Minnesota Statutes , Section 469 . 178 , Subdivision 2 .
3 . This Agreement shall become effective upon the
actual issuance and delivery of the Bonds .
IN WITNESS WHEREOF, the City and the Authority have
caused this Agreement to be duly approved and executed as of
the day and year first above written .
CITY OF SHAKOPEE, MINNESOTA
By
Its Mayor
And
Its City Clerk
HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
By
Its Chairman
And
Its Executive Director
-4-
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
Adj .Reg.session Shakopee, Minnesota October 18, 1988
Mayor Lebens called the meeting to order at 7: 00 P.M. , with Cncl.
Vierling, Zak, Scott, Wampach and Clay present. Also present:
John Anderson, City Admn. ; Dennis Kraft, Exec. , Dir. ; Barry
Stock, Admn. Asst; Julius A. Culler, II, City Atty. ; Judith S.
Cox, City Clerk and Gregg Voxland, Finance Director.
Mayor Lebens read the City's Non-Discrimination Policy into the
record.
Wampach/Vierling moved to recess for the Shakopee Housing and
Redevelopment Authority meeting. Motion carried unanimously.
Vierling/Zak moved to reconvene at 7 :30 P.M. Motion carried
unanimously.
Councilmembers gave their liaison reports.
Mayor Lebens recognized citizens not on the agenda wishing to
speak. There was no response.
Wampach/Vierling offered Resolution No. 2970, A Resolution
Relating to $1,015, 000 General Obligation Tax Increment Bonds,
Series 1988B; Calling for the Public Sale Thereof (for the
Southerly Bypass) , and moved to its adoption.
Roll Call: Ayes - Unanimous
Noes - None Motion Carried
Vierling/Clay moved to approve the consent business with the
deletion of two items to be addressed in agenda sequence.
Roll Call: Ayes - Unanimous
Noes - None Motion Carried
Viering/Clay moved to approve the meeting minutes of September
20, 1988 ; September 27, 1988 and October 4 , 1988 . (Motion
approved under Consent Business) .
F Vierling/Wampach moved approval of the written response by John
Anderson, dated October 19, 1988, to Peggy Thompson, 718 Garden
Lane, Shakoppee relative to her concerns on street improvements
in the City of Shakopee. Motion carried unanimously.
Wampach/Vierling moved to direct the appropriate City officials
to submit a Celebrate Minnesota 1990 grant application to the
State for the improvement of Huber Park. Motion carried
unanimously.
Scott/Vierling moved to deny a parking study on the streets
surrounding the St. Francis Medical Center. Motion carried
unanimously.
Proceedings of the Page -2-
Shakopee City Council October 18 , 1988
Vierling/Clay moved to direct the City Attorney to draft the
appropriate ordinance amending Section 11. 05, Subd. 11i ,
regarding Permanent Occupancy in R.V. Parks. (Motion approved
under Consent Business) .
Vierling/Clay moved to direct the City Attorney to prepare the
necessary ordinance amending City Code Sec. 11.24 , Subd. 3 ; Sec.
11.25, Subd. 3 and Sec. 11. 60, Subd. 3.D. 3 .c. , relative to
veterinary clinics in AG and R-1 Districts. (Motion carried
under Consent Business) .
Repr. from Waste Management, Inc. , were present for discussion on
the proposed Scott County refuse collection and recycling program
ordinance which goes into effect January 1, 1989.
Zak/Wampach moved the following actions:
1) The appropriate City Officials be directed to request a three
month extension to Scott County Solid Waste Disposal Ordinance
exempting the City of Shakopee and Waste Management, Inc. , from
the provisions of said ordinance during the three month extension
period and;
2) Energy and Transportation Committee to schedule a public
hearing to solicit comments regarding the proposed refuse and
recycling program; and
3) Direct approriate City Officials to submit a grant application
request to Scott County to secure funding for an annual spring
clean-up day, 50 percent of the annual household container fee
($2.40/year per household) , A Household Hazardous Waste Day and
Spring and Fall Leave Collection Days. Motion carried
unanimously.
Clay/Vierling moved to approve the applications and grant on-
Sale and Sunday Intoxicating Liquor Licenses to J & D of
Shakopee, Inc. , 911 East 1st Avenue, Shakopee, conditioned upon
payment of the second one-half taxes and the surrendering of the
existing liquor licenses on or before November 1, 1988. Motion
carried unanimously.
Vierling/Wampach moved to authorize to Public Works Dept. to
enter into a lease/purchase agreement for a 1984 Iveco Truck and
Bison Packer Unit with Boyum Equipment Company and the option to
buy the unit by December 20, 1988 for $14 ,900.
Roll Call: Ayes - Unanimous
Noes - None Motion Carried
Scott/Vierling moved to reconsider Resolution No. 2958, A
Resolution Approving the 1988 Tax Levy, Collectible in 1989.
Roll Call: Ayes - Wampach, Scott, Zak, Lebens, Clay
Noes - Vierling Motion Carried
Proceedings of the Page -3-
Shakopee City Council October 18, 1988
Scott/Zak moved to amend Resolution No. 2958, A Resolution
Approving the 1988 Tax Levy, Collectible in 1989 by reducing the
total levy to $1,738,729 which equals the 1987-198.8 levy and
results in a slight reduction in City taxes due to a new tax base
growth during the past year.
Roll Call: Ayes - Zak, Lebens, Wampach, Scott, Clay
Noes - Vierling Motion Carried
Zak/Clay moved the approve Resolution No. 2958, A Resolution
Approving the 1988 Tax Levy, Collectible in 1989, as amended.
Roll Call: Ayes - Lebens, Wampach, Zak, Scott, Clay
Noes - Vierling Motion Carried
Clay/Scott moved for a 10-minutes recess at 9 : 15 P.M. Motion
carried unanimously.
Vierling/Zak moved to reconvene at 9 : 30 P.M. Motion carried
unanimously.
Scott/Zak moved to receive from the Shakopee Public Utilities
Commission the employee pay schedule, expenses incurred for
attorney fees for their pursuit of the purchase of a utility
line for the past 10 years and a breakdown of total assets.
Roll Call: Ayes - Unanimous
Noes - None Motion Carried
Vierling/Scott moved that the action taken by the City Council on
September 8, 1987 relative to establishing a systems charge for
costs associated with the Improvement Project No. 1986-11, be
clarified so that the systems charge be inititated to the Eastof
the Valleyfair Drive intersection. Motion carried unanimously.
Wampach/Scott moved to request a joint study with the Shakopee
schools pertaining to the question of continued joint sponsorship
of Shakopee Community Recreational activities. Motion carried
unanimously.
Scott/Vierling moved to direct the appropriate City Officials to
set up a work session with Gerald Garski and/or Steve Hurni,
representatives of the Local Government Services Division of the
State Department of Revenue. Motion carried unanimously.
Vierling/Wampach moved to explore the hiring of an outside person
to serve as interim Acting City Aministrator during the City
Administrator selection period. Motion carried unanimously.
Proceedings of the Page -4-
Shakopee City Council October 18 , 1988
Zak/Scott moved to explore the idea of having a Senior Executive
temporary come in to assist Dennis Kraft, Executive Director,
with his responsibilities during the interim of the City
Administrator selection period. Motion denied with Cncl. Zak in
favor.
Viering/Wampach moved to accept any internal applications, along
with outside applications, for the position of City of Shakopee
City Administrator. Motion carried unanimously.
Vierling/Clay moved to terminate the probationary status of David
E. Hutton, City Engineer, effective October 4, 1988 . (Motion
approved under Consent Business) .
Vierling/Clay moved to authorize the proper City Officials to
release the balance of the Letter of Credit from Heritage
Development, Inc. , for improvements to Heritage 1st Addition,
Phase II. (Motion approved under consent Business) .
Clay/Vierling moved to approve the bills in the amount of
$1, 610,562.73.
Roll Call: Ayes - Unanimous
Noes - None Motion Carried
Scott/Wampach moved to reimburse Al DuBois $800 for seeding and
grading costs plus $700 for his attorney fees, said expenses
incurred in conjunction with the restoration on Austin Court.
Roll Call: Ayes - Wampach, Scott
Noes - Lebens, Zak, Clay, Vierling Motion Denied
Clay/Lebens moved to pay Jim Hauer $2306, based on the knowledge
that he has fulfilled the minimum requirements the City requested
in conjunction with the restoration on Austin Court.
Roll Call: Ayes - Clay, Lebens
Noes - Wampach, Zak, Scott,
and Vierling Motion Denied
Clay/Vierling moved to authorize the appropriate City Staff to
negotiate a formal agreement with Barton-Aschman Associates,
Inc. , for design services for the crossroads portion of the
Shakopee Bypass (T.H. 101) and to bring the agreement back to
City Council for approval prior to executing the agreement.
Motion carried unanimously.
Vierling/Clay moved to authorize the payment of Partial Estimate
Voucher No. 7, in the amount of $2, 790. 62 to S. M. Hentges &
Sons, Inc. , P. 0. Box 212, Shakopee, for the 13th Avenue
(Vierling Drive) Project No. 1987-12. (Motion approved under
Consent Business) .
Proceedings of the Page -5-
Shakopee City Council October 18, 1988
Vierling/Clay offered Resolution No, 2964 , A Resolution Accepting
Work on the 13th Avenue Street Improvements, County Road 89 to
East Corporate Limits, Project No. 1986-9, S.A.P. 166-115-01 and
moved for its adoption. (Motion approved under Consent
Business) .
Vierling/Clay offered Resolution No. 2965, A Resolution Accepting
Work on the 1987 Pavement Preservation/Overlay, Project No. 1987-
11 and moved for its adoption. (Motion approved under Consent
Business) .
Vierling/Wampach offered Resolution No. 2971, A Resolution
Ordering the Preparation of a Report on an Improvement to 3rd
Avenue Reconstruction from Shumway Street to Spencer Street and
moved for its adoption. Motion carried unanimously.
Clay/Vierling offered Resolution No. 2972, A Resolution Ordering
the Preparation of a Report on an Improvement to County Road 17
Sidewalk from 4th Avenue to 10th Avenue and moved for its
adoption. Motion carried unanimously.
Wampach/Vierling offered Resolution No. 2973, A Resolution
Ordering the Preparation of a Report on an Improvement to Bluff
Avenue from Naumkeag Avenue to Marschall Road and moved for its
adoption. Motion carried unanimously.
Vierling/Clay offered Resolution No. 2968, A Resolution Receiving
a Report and Calling a Hearing on Improvement to tha Alley in
Block 81, Project No. 1989-1, and moved for its adoption.
(Motion approved under Consent Business) .
Vierling/Clay offered Resolution No. 2966, A Resolution Amending
Resolution No. 2817, Adopting the 1988 Budget, and moved for its
adoption. (Motion approved under Consent Business) .
Vierling/Clay offered Resolution No. 2969, A Resolution Approving
A Lease With The Scott-Carver-Dakota Community Action Agency,
Inc. , and moved its adoption. (Motion approved under Consent
Business) .
Vierling/Clay offered Resolution No. 2963, A Resolution
Initiating The Vacation Of Market Street And Minnesota Street
North Of Bluff Avenue, and moved for its adoption. (Motion
approved under Consent Business) .
Vierling/Clay offered Resolution No. 2974 , A Resolution
Apportioning Assessments Among New Parcels Created As A Result Of
New Platting Of Meadows 1st Addition, and moved for its adoption.
(Motion approved under Consent Business) .
Proceedings of the Page -6-
Shakopee City Council October 18, 1988
Vierling/Clay offered Resolution No. 2975, A Resolution
Apportioning Assessments Among New Parcels Created As A Result of
Platting Of Prairie Estates, and moved for its adoption. (Motion
approved under Consent Business) .
Wampach/Vierling moved to authorize the installation of a street
light on Vierling Drive West, at the deadend East of Harrison
Street at a cost of approximately $600.
Roll Call: Ayes - Lebens, Wampach, Vierling, Zak, Clay
Noes - None
Abstain - Scott Motion Carried
Clay/Vierling moved to adjourn to Tuesday, October 25, 1958 at
6:30 P.M. for a joint meeting with the Community Development
commission and the Downtown Committee. Motion carried
unanimously. Meeting adjourned at 11: 30 P.M.
Judith S. Cox
City Clerk
Jane VanMaldeghem
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
Adj . Reg. Session Shakopee, MN October 25, 1988
Mayor Lebens called the meeting to order at 7: 00 P.M. , with Cncl.
Scott, Vierling, Clay and Zak present. Absent: Cncl. Wampach.
Also present: Dennis Kraft, Community Development Director; Barry
Stock, Assistant Administrator; and John K. Anderson, City
Admininistrator.
A joint meeting was held with the Community Development
Commission and Downtown Ad Hoc Committee. Members present: Mark
Miller, Jane DuBois, Rubin Ruehle, Melanie Kahleck, Al Furrie,
Terry Joos, Bill Wermerskirchen, Jr. , Tim Keane, Terry Forbord,
Gary Laurent and Jim Stillman. Members absent: Mary Keen,
Sheila Carlson, Harry Kohler and Don Koopman.
Tim Keane, Chairman of the Community Development Commission, gave
a background on the Commission. He stated it was founded in 1981
at the recommendation of the City Council and those active in
industrial development. He gave information on the Commission's
objectives, purpose and budget and briefly outlined the strategy
of the Community Development Commission.
The objective of the Commission is to investigate the possibility
of economic development programs for the City. The purpose is to
create new jobs, increase local tax base, retain and assist
existing businesses and attract new businesses. The budget has
been set at $93,110; $66, 000 is for conventions and visitor's.
The Commission retains $2, 110 of the budget for staff time, Star
City functions and requirements; plus expenses for promotions and
marketing.
Mr. Keane stated the Downtown Ad Hoc Commission was organized as
a subcommittee for the Community Development Commission, known
then as the Industrial Commercial Commission. This Committee was
adopted by Resolution No. 1822, April 21, 1981. The purpose was
to assist in the preparation of a downtown economic development
strategy program.
Mr. Keane suggested that the City Council may wish to play a more
active role in a packaged proposal targeting developers to the
community. He added the recommended areas of involvement and/or
development could then be debated by the City Council.
Mayor Lebens stated she believed it was important for all
developmental groups/areas to receive the same treatment the
Downtown Committee had been receiving.
Several members of the Downtown Committee and Commission made
comments that the focus is a general public concern to keep the
downtown alive and an asset to the entire Shakopee area. It was
stated that perhaps another committee was needed to look at the
developmental needs and objectives for other areas in the
community, then the Council could decide and prioritize.
Proceedings of the Page -2-
Shakopee City Council October 25, 1988
Mayor Lebens stated the City Council does not have the staff,
time or budget for all these committees. She suggested that any
large projects in the future be placed on a referendum for the
people to decide. She stated it was time to disband the Downtown
Committee and any members interested in staying involved could
become members of the Community Development Commission.
Cncl. Scott gave as an alternative to disbanding the Downtown
Committee, promote it as a private organization without City
involvement and support. He added the expense to the City for
the Downtown Committee must be considered.
Discussion then took place as to the cost involved in maintaining
a Downtown Committee vs. the benefits derived from having an all
voluntary group focusing on downtown improvements.
i
Melanie Kahleck stated members of the Downtown Committee are not
necessarily downtown retailers but concerned citizen serving on a
committee to find ways to improve the downtown appearance for the
entire community. She felt it was the consensus of the general
public to allow Shakopee's downtown area not to become blighted.
Cncl. Clay suggested the Downtown Committee be regarded as a
"special needs group" and not a "special interest group". He
disagreed with the Downtown Committee become a private voluntary
organization and added that if the assistance from the City were
to be terminated now, it would be a waste of monies spent. The
City should commit to seeing the improvements of the downtown
area to a finish. He added it would be a disservice to the
downtown business owners who are being assessed for the downtown
projects, if the City stopped short of their commitment.
Cncl. Scott stated it should be considered where the money is
generated to do these improvements and determine a fair way to
assess priorities.
Discussion was once again held on the possibility of the Downtown
Committee becoming a private organization, likened unto the
Jaycees, which would report to the City Council with a particular
project ready for implementation and then seek City support.
Conclusion was that the Downtown Committee should redefine their
goals, with more focus on specific objectives and/or tasks; said
definitions should be first brought to the Community Development
Commission for review and then to the City Council for
determination.
Gary Laurent, Chrmn. of the Downtown Committee, presented a
resolution of appreciation to John Anderson.
Tim Keane, Chrmn. of the Community Development Commission,
presented a resolution of appreciation to John Anderson.
Proceedings of the Page -3-
Shakopee City Council October 25, 1988
The City Council took a 10-minute recess at 9: 30 P.M.
City Council reconvened at 9: 45 P.M.
Discussion was held by the City Council on recruitment procedures
for a new City Administrator.
It was the consensus of the Councilmembers to have the City
Personnel Coordinator do the initial screening of applications,
based on criteria and job profile as established by the City
Council. The applications should be narrowed to 25 applicants.
At this point the Council can decide how they wish to determine
the final candidates.
Discussion was held on appointing an Acting City Administrator
for the interim. Comments were made on the cost of hiring an
individual from the outside vs. utilizing City staff.
It was decided each Councilmember should give these possibilities
more thought and return to a full Council for a decision on the
interim Acting Administrator position.
Vierling/Clay moved to adjourn. Motion carried. Meeting was
adjourned at 10: 30 P.M.
Judith S. Cox
City Clerk
Jane VanMaldeghem
Recording Secretary
ga
MEMO TO: Mayor and City Council
FROM: Dennis R. Kraft, Acting City Administrator
RE: Murphy's Landing
DATE: November 10, 1988
Introduction
Earlier this summer the City hired Mr. Ronald Nelson to assist
them with the Murphy's Landing operations question. The attached
letter from Mr. Nelson states in writing, his recommendations on
the organizational status and other recommendations on Murphy's
Landing.
Background
After a series of problems with Murphy's Landing the Shakopee
City Council decided to exercise its right and regain ownership
of the Murphy's Landing property. As a part of this process the
City entered into an interim agreement with the Minnesota Valley
Restoration Project to operate Murphy's Landing for 1988.
Subsequent to that the City Council directed that Mr. Ronald
Nelson, a historical consultant, be retained to provide some
recommendations to the City Council on the operation of Murphy's
Landing. Mr. Nelson made two visits to Shakopee to view the site
and he presented a brief report to the Council earlier. During
his second visit he made several recommendations to a City
Council committee composed of Mayor Lebens, and Councilmembers
Scott and Wampach. The attached information represents a written
version of the verbal recommendations that Mr. Nelson made
earlier.
No immediate action is needed on this series of recommendations,
however the City Council needs to consider, in the near future,
what actions they want to take relative to the operation of
Murphy's Landing. As Councilmembers may remember, a joint
meeting was held between members of the City Council and the
Boards of Directors of the Minnesota Valley Restoration Project
and the Scott County Historical Society. Subsequent to that
meeting it was decided that two members from the Scott County
Historical Society would be invited to join the Minnesota Valley
Restoration Project Board of Directors. At this time it is too
earlier to determine what might happen as a result of this joint
organization.
Action Requested
Move to receive and file the letter from Ronald E. Nelson, Bishop
Hill Heritage Association, dated October 25, 1988 regarding
Murphy's Landing.
DRK/jms
�a
� '. Bishop Hill Heritage Association
Bishop Hill, Illinois 61419
Phone 309/927-3899
October 25, 1988
Mr. Dennis R. Kraft
Community Development Director
129 East First Avenue
Shakopee, MN 55379-1376
Dear Dennis,
Enclosed are my recommendations for board and job descriptions
for the museum director, curator, and education director. There
should also be a job description developed with your fiscal auditor
for a bookkeeping position. This should include how the site
accounting system is set up to make the annual audit as easy as
possible and as inexpensive as possible.
I also enclose the May 1988 Aviso which is the publication
of the American Association of Museums. This one has an article on the
Unrelated Business Income Tax problem I mentioned in my previous report.
This is also the publication to advertise for a director as it is
the most widely read museum publication.
I enclose an organization chart to establish chains of
command for the staff. I really enjoyed my visit and have talked with
Maurice Sterns at length and I feel while he will support Marge
Henderson he will not back off completely from the project. He
does feel the need for a professional director but is reluctant to
replace Marge Henderson because she has done a good job in his eyes.
I would be very interested in seeing the auditors report on
the site when you have it. Please let me know what else you need
to improve the site.
Sincerely,
Ronald E. Nelson
Director
BOARD OF DIRECTORS ,
In forming a new board to govern Murphy's Landing several
considerations must be made.
The board member must be made aware of his responsibility is for
governance and not management. The financial well being and long
term development are the underlying job of any board member. A board
member must be aware that fundraising is an important part of his
position as is establishing long term goals for site development. I
recommend a packet be prepared for each prospective board member.
This packet should "include: A statement of purpose for the site,
The most recent audited financial statement, a copy of the current
budget, A brief history of the organization, Current brochures or
publications which relate to the history and mission of the site.
In selecting new board members geographical considerations are necessary,
a local board will generally be able to raise money locally while a
regional board will have far more contacts.
Financial well being is important in that money comes to money
and financial position has a lot to do with who you can ask for money.
The board must be constituted of motivated and strong minded
people who will not be overly influenced by the=Site staff. A :strong
board strengthens the entire organization.
I recommend the board for Murphy's Landing be composed of 12
members which serve staggered terms of 3 years so that each year 'Z of the
board is replaced. After serving two terms a member must arbitrarily
be off the board for 1 year. If interest increases the number of
board members can be increased.
The frequency of board meetings will influence how many busy people
you can attract to the board. With active businessmen four meetings
per year are the maximum and two meetings per year more desirable.
Board meetings must be brief (1'h - 2 hrs.) and this requires a constant
flow of,iinformation fromrthe staff to allow decisions to he made.
Being on a now profit board is a job which should berewarding and
not one of difficulty.
P/
In this packet are job descriptions for director, curator,
and education director. In the ideal world these job descriptions
provide the perfect mix of professional staff to operate an outdoor
" museum like MurphA Landing. Since the ideal is not attainable,
the director should be hired first and he must hire the remaining
staff to compliment his and each others strengths and weaknesses.
The curator should have building knowledge but it may be the
director can supply this and you should find a curator with
more artifact expertise or vice versa. The strength of the
professional staff may also by supplemented by other employees
who bring knowledge to the staff although not trained such as
a good maintenance carpenter.
The site requires the sum of knowledge to function-the
aggregate knowledge and commitment to the institution and community
are the desired results.
DIRECTOR - HURPHYS LANDING ai
The director is responsible for the operation of the site
and reports to the board of directors. The duties include but
are not limited to the following.
1. Supervises staff to see that site goals are
being met. Hires and terminates staff.
2. Prepares annual budget for board approval.
3. Prepares fiscal reports for the board.
4. Submits an annual plan of work to the board
for their approval.
5. Assist the board in fund strategy and follow
up on major donors.
6. Directs the submission of grant applications
for special programs.
7. Aids the board with development of Long
Range Plans.
8. Serves as the representative of site in
giving programs.
9. Provides professional and technical expertise
to the staff.
10. Provides conduit of information to the staff of
board of Directors actions.
11. Carries out board policies.
12. Serves as a member of all committees.
13. Recommends acquisitions and collections
deaccessioning.
14. Provides leadership and sets ethical standards
for the site staff.
EDUCATION DIRECTOR - MURPHYS LANDING a/
The education director is responsible for the interpetive
programs, exhibits, and outreach programs of the site. The
education director reports to the director. Duties include but
are not limited to the following.
1. In conjunction with the director and other
appropriate staff recommends the message which
the interpreters will give the museum visitors.
2. Supervises the research to develop interpretive
programs for the various buildings within the
site.
3. Writes the individual interpretive plans and
trains the interpreters.
4. Develop exhibits to compliment the information
given by interpreters and in certain cases
determine appropriate static exhibits with
the aid of the curator.
5. Determine appropriate costuming and see that
staff are in these costumes.
6. Schedules the interpreters.
7. Prepares research for dissemination to site
personnel and board.
8. Recommends material for publication when
available.
9. Aids the director in preparation of budget.
10. Accepts other duties as assigned.
70--
CURATOR - MURPHY'S LANDING
The Curator reports directly to the Director and is responsible
for the care and maintenance of artifacts and historic structures on
the site. The duties include but are not limited to the following.
1. In conjunction with the director establishes
priorities in collecting and deaccessioning
artifacts.
2. In conjunction with the director establishes
priorities in acquisition of historic buildings
or planning reconstructions for the site.
3. Maintains professional records of all artifacts
owned by the site.
4. Performs routine conservation and instructs
staff in professional care of artifacts.
5. Establish the auth0ntic£ty and history of
artifacts in the collectihn.
6. In conjunction with appropriate staff plans
exhibits and establishes appropriate artifact
lists for these exhibits.
7. Develops furnishing plans for the historic
structures.
8. Works with appropriate staff on interpretive
plans.
9. Aids the director in preparation of budget.
10. Accepts other duties as assigned.
� Ck--
Historic Museum Director - Experienced self-motivated individual to
direct staff, and develops a acre site with historic buildings.
Minimum requirements: M.A. in museum studies or related field, and
five years of management experience in supervisory position. Send
resume to Community Development Director, City of Shakope, 129 East
First Avenue, Shakopee, MN 55379
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CONSENT b
METROPOLITAN COUNCIL Mea.,P.A Cew.e. 230 L.<, Mhn Sl,,,. s,. raw. MN 55101 ere 211-6359
November 11 , 1988
Douglas K. Wise, City Planner -
City of Shakopee
129 E. First Ave.
Shakopee, Minnesota 55379
RE: City of Shakopee
Comprehensive Plan Amendment Review
Transportation Plan Amendment - Highway 101/169 Intersection
Metropolitan Council District 14
Metropolitan Council Referral No. 14159-5
Dear Mr. Wise
The Metropolitan Council staff has reviewed Shakopee's proposed
comprehensive plan amendment received by the Council on October 25, 1988.
We have determined that the proposed amendment has no potential impact upon any
of the metropolitan system plans. The city may place the amendment into effect
at any time.
Council staff has also completed a review of the apparent consistency of the
proposed amendment with other adopted chapters of the Metropolitan Development
Guide and has found no inconsistencies.
Enclosed is a copy of the Council's comments as they will appear on the
Council's consent list for noncontroversial items. Formal action by the
Council will take place on November 17, 1988, completing the Council's review
of the amendment.
If you have any questions, please contact Paul Baltzersen, Council staff, at
201-6321 , who is the principal reviewer for this amendment.
Sincerely,
Steve Keefe
Chair
SK:pb
Enclosure
cc: Marcy J. Waritz, Metropolitan Council District No. 14
John Rutford, Metropolitan Council Staff
Paul Baltzersen, Metropolitan Council Staff
CONSENT LIST ITEM
For Metropolitan Council Meeting on November 17, 1988
CITY OF SHAKOPEE, Comprehensive Plan Amendment (Transportation Plan
Amendment - Highway 101/169 Intersection), File No. 14159-5,
District No.14.
This plan amendment proposes a change in the location of the intersection of
Highways 101 and 169 in downtown Shakopee to provide a bypass of the commercial
core. A new bridge over the Minnesota River will be constructed one block east
of the existing bridge. Highway 101 will be relocated 1/2 block north of the
present street for a distance of two blocks in each direction from the
intersection.
The proposed alignment changes should be referred to the Technical Advisory
Committee's Transportation System Planning Committee for their review.
The city will remove up to 10 residential units to implement the project. The
plan to remove nonconforming residential residential units will help this area
conform with existing commercial zoning. However, the city should consider its
current housing needs in relation to the types of units to be removed. If
removal of these units will reduce opportunities for a variety of housing types
and costs, the city should consider options for encouraging the production of
units to replace those lost. In addition, the city should clarify what
provisions will be made for those households that must relocate due to the
project.
The Shakopee amendment is in conformity with metropolitan system plans and
consistent with other chapters of the Metropolitan Development Guide.
CONSEN/PHDEV2@5
Action Requested
Acknowledge receipt of letter from the Metropolitan Council
regarding their City of Shakopee Comprehensive Plan Amendment Review
(Transportation Plan Amendment - Highway 101/169 Intersection) and
place on file.
C 0��r N T gC. a-,�b TcL
MEMO TO: Mayor and City Council
FROM: Dennis R. Kraft, Acting City Administrator
RE: Letters from Robert Vierling
DATE: November 10, 1988
Introduction
The attached letters represent a response by Mayor Lebens to one
of Mr. Vierling's earlier letters and two letters from Mr.
Vierling to the City Council.
Background
The City Council has received a series of letters from Mr. Robert
Vierling on a variety of subjects relating to his property in
Shakopee.
Alternatives
1. Receive the letters and place them on file.
2. Discuss the letters and direct the City Administrator to
take some other action.
Recommendation
It is recommended that the City Council receive the
communications from Mr. Robert Vierling and place them on file.
Action Requested
Move to receive the correspondence from Mr. Robert Vierling and
place it on file.
DRK/jms
Mr. Robert Vierling Res More harrassment and
221 E. Fourth Avenue persecution by Mayor,
Shakopee, Mm. 55379 Council, and other
public servants.
Mayor and City Council
129 E. First Avenue
Shakopee, Mn. 55379
Dear Mayor and Councils Oct. 26, 1988
I'd like to start, first of all, with the latest,
most outrageous persecution and harrassment, by Council-
man, Steven Clay, which is stopping the sale of my prop-
erty and devaluating it.
As you certainly know (i£ you read) my property is
being offered for sale by Bell Realty, of which Randall
Swanson is the representing agent.
Stupid, loudmouthed Councilman Clay told my agent,
Mr. Swanson, that I had tanks on my property, and that he
should be careful selling it!
Being a Real Estate Agent, Mr. Clay unethically and
unlawfully falsely claimed to my agent that I absolutely
had tanks on my grounds.
As you know, I've informed you before that anytime you
want to look for tanks on my property, we will then call the
Mn. Pollution Control and Tom Clark, who is their legal ad-
visor, and have him or a representative come to Shakopee to
supervise the digging on my property and the 32 other places
in Shakopee. This will all de done consecutively= you start
on one, you go right down the line through all of them!
One more thing about Clay. I can see for sure now why
he was chosen to replace another Councilman= because, like
a lot of public servants, he belongs to the brown ring
around the nose society. Also, Clay is going to learn that
shooting off his big mouth in a conflict of interests is go-
ing to legally cost him, and he'll find out in due time about
this.
Enclosed is a bill for rental of a sickle bar and labor
for the cutting of your weeds on my property. (As you cut
them last year and admitted your guilt by so doing) .
Now, I'd like to thank the Mayor for sending me the as-
sessment sheet for Fourth Avenue. In there, is clear proof
that I'm the only one without a side street adjustment to the
assessments on Fourth Avenue. Everyone else on the list that
2 C
has side street property adjoining were all given a break
on the assessments except myself!
Now, yes or no, are you again trying to steal from me
as you did on the Holmes Street storm drain and my alleyway?
You've never answered me why I didn't receive my refund on the -
alley as you promised. Also, why haven't you paid me back for
the assessments on the Holmes Street storm drain that does My
property no good because my water doesn't drain that way and
the State law provides (which you can't supersede) that I do
not have to pay for something that's not beneficial to my
property and therefore the City cannot force me to do so.
Mr. Swanson, my Real Estate Agent, has tried several
times to obtain what is, apparently, the balance on my assess-
ments for Fourth Avenue, As yet, to nay knowledge, he has not
received this information, which is also holding up the sale
of my property. I hope you are not officious enough to think
that you can stop construction on my property by all this har-
rassment, persecution, and dirty tricks.
I've told you before that if the City of Shakopee wants
to buy my property, you're welcome to do so, but you're going to
pay for it like anyone else, and, of course, now with all the
cost of the harrassment and persecution by your people and the
fact that I now have a Real Estate Agent, the price of the
property has risen.
Does the mayor think that by writing a letter stating
that I should go to Hentges Insurance Company alone for re-
imbursement of property damage, when the City of Shakopee was
also included in that destruction, that this is going to get
the City of of it entirely? Because the Mayor intentionally
avoids stating in the letter that Shakopee heavy equipment was
on there too, does not alter the fact that they were! Shakopee
is just as guilty as Hentges !
You sure are a gutless bunch who can't face the truth and
resolve it!
As to Mr. Hauser, he confronted me at the Happy Chef and
wanted to talk to me. I wanted him to join us and talk to me
in front of the others present but he declined. Of course,
after talking to him for a few minutes in private, I can see
why he didn' t want to say anything in front of witnesses. Isn't
it odd that one of the first things he said and I quote is that
"I should never tell anybody that he was trying to run me out of
Shakopee" . Hell, I knew it wasn't just him who's trying to run
me out of town. The actions of the Mayor and whole Council have
proven. to me that you've been trying to do that for quite some
time now!
3'
I'm going to ask you again, and I'd like an answer for
a changer isn't Hauser running businesses on the side that
are a conflict of interest with his job?
On the 10th of November, I again have to go to Court
with the City of Shakopee. I'm again asking that the Mayor,
the council (all members ) Hauser, Jones, and Hutton be there
that morning at 9 a.m. , so that I will be able to question
them when the trial starts. Now, if you are not there, I will
ask the Judge to extend the date of the trial, so that I can
subpoena all of you into Court.
You've finally worked yourselves into a corner that you
can't get out of.
I realize that in the past, you've browbeaten, harrassed,
and pulled dirty tricks on other people in Shakopee, and they
did not, or could not, fight back because they did not have
the money or the know how. As I told you before, there's nothing
more gutless, yellow, and downright dirty than the public servant
such as yourselves, who use the taxpayers money to prosecute him
because you know he can't afford to pay double to defend himself.
In plain English (in case you haven't gathered this from before)
this town of Shakopee just plain stinks!
I hope you realize that this constant harrassment and de-
lay has started to take effect on my physical health. Of course
this will all be brought up in the Court trial, and I'm not talk-
ing about the trial of November 10th.
The newspaper mentioned that Anderson left an impression
on Shakopee= he certainly did, but in a detrimental way! Now
that we've gotten rid of that airhead, why can't we get rid of
the deadhead, Coller, who has been sucking off the taxpayers
all his life. Of course, come to think of it, he'd most likely
be on the welfare rolls instead if the City hadn't employed him.
How else could he have ever made a living, because he couldn't
even run a little film shop he had out back of his house where
he nearly burned down the neighborhood.
I'd also like to know why he suddenly took a sabbatical
during his tenure as City Attorney. I don't think Ws ever
explained to the people why he did that, and I, for one, would
like to know.
That's enough for now until we reach Court.
Sincerely, \
�� Robe
Robert F. Vierhn
P.S. Tell Anderson to save money as he may well have to return
later to Shakopee to attend at Court at his own expense, in-
stead of the City's,
TERMS. CASH IN ADVANCE
TO ESTABLISHED OPEN ACCOUNTS ARE DUE
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M DUE ACCOUNTS BEAR LATE PAYMENT
Mon. - Fri. 7:30 a.m. - 7:00 p.m. PENALTIES AT I'A%PER MONTH. I
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Sunday 10:00 a.m. - 2:00 p.m. .f-D
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INCORPORATED 1870
129 EAST FIRST AVENUE SHAKOPEE_ MINNESOTA 55379-1376 16121 an5-3650 Hifi 1
October 31, 1985
Mr. Robert F. Vierling
221 East 4th Avenue
Shakopee, MN 55379
RE: Letter of October 26, 1988 .
Dear Mr. Vierling:
I am writing in response to your letter of October 26, 1988 .
The City will not be able to reimburse you for cutting
weeds. All property owners are expected to maintain the
boulevard adjoining their property.
The City Finance Department will prepare an assessment
search at the request of any property owner. There is a $6. 00
charge. Please contact Marilyn Reiner.
Mr. Houser, City Building Official , does have his own
appraisal business. This is not considered a conflict of
interest.
In response to your other concerns, I would like to
reiterate the Council 's offer of September 20, 1986 to sit down
with you to respond to specific items for which you can submit
evidence that supports your point o` view.
Sincerely,
Dolores M. Lebens
Mavor
City of Shakopee
DML/tiv
The 'cart
A��Y' � i9c8
Mr. Robert F. Vierling
221 E. Fourth AvenueShakopee, Mn- 55379"
City of Shakopee �f C,
Council and Mayor ri
129 E. First Avenue
Shakopee, Nin. 55379 Res your letter of 10/31/88
Dear Sirs and Mesdames :
Your response to my last letter is the most inane of
any I've received from you thus far. You know very well
that I was not referring to the boulevard of my property,
but to the entire corner lot that was destroyed by Hentges
and the City ruined, and you damned well know that!
Another point, if the City is responsible for the des-
truction of the boulevard, the City is also responsible
(and livable) for its' repair, not the homeowner; that was
another deliberately erroneous and misleading statement on
your part.
The thing that the Mayor and City Council have been
relying on is the fact that you have a gutless County Att'y
(Terwedo) who won't prosecute anybody, much less the City,
so what does he do? He refers the matter to our gutless
Sheriff Nevins, who in turn refers it to our gutless alleged
Chief of Police, Brownell, in a veritable mania of municipal
manipulation. What it amounts to is that all of you spine-
less people keep relaying the responsibility. But, the
State law still supercedes the mindless mini-laws of the City
of Shakopee!
I'll state again that when it comes to the Court trial,
perjury is a criminal act and punishable by jail time, such
penalty including citizen, Council, Mayor, or any other City
Official.
As for the assessment search that you suggested to dis-
cover how much the City has stolen from me thus far, I know
how much you've overcharged on the alley, and how much was
absconded from the Holmes Street drainage project, and, as
to the amount you're presently stealing in assessments on
the 4th Avenue project, one of the City's good employees,
Marilyn Remer, informed me as to the amount the other day, so
we do have some good City employees left who are conscientious
and who do not lack in intestinal fortitude to do their job
correctly!
In the past, I had always suggested (far obvious reasons)
that this town be renamed Scottland or Canterbury Downs, but
recently have begun to believe it should be renamed "Gutless
Wonderville" !
(2)
As for your response regarding Hauser, in my opinion,
there's no way that his assessment business would not be a
conflict of interests . I've also been told (and am check-
ing on it) that he has some other similar interests, but
I'll let the State of Minnesota sort that out.
As to may sitting down with you and the Council to a
stacked deck. I 'd rather do this in Court, where everyone
already knows what the consequences of perjury entail.
By answering my letter to you and the Council in the
Shakopee City Rag (newspaper) without publishing my letter
which evoked your response, you denied me the right to have
the people know the content of my complaint. Thus, by
answering out of context, and in such a manner, you held me
up to public questioning and ridicule.
To answer your last paragraph, I have repeatedly sub-
mitted specifically, in the proper form, my complaints. How
many more times must I submit these to you, and must you
submit me to this ongoing harrassment and sidestepping of
issues?!
Sincerely,
�v
Robert F. Vierling
i»,aEZE
7CL
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Judith S. Cox, City Clerk
RE: Vacation of Market and Minnesota Street North of
Bluff Avenue
DATE: November 4 , 1988
INTRODUCTION:
Council has set a public hearing for Tuesday, November 15,
1988 at 7:30 p.m. to consider the vacation of Market and
Minnesota Streets lying north of Bluff Avenue.
BACKGROUND:
The Department of Natural Resources (DNR) for the State of
Minnesota and Mr. Robert Sweeney have been working on an
agreement which would provide trail right-of-way for the
Minnesota Valley Trail. They have reached a tentative agreement
and have asked the City to vacate Minnesota and Market Streets
lying North of Bluff Avenue. Mr. Sweeney has plans for
developing the marina and is agreeable to provide the DNR with a
trail easement along the Southerly part of his property over a
City sewer line. For whatever reason, the City does not have an
easement for the sewer line and Mr. Sweeney is agreeable to
providing the City with an easement over the existing sewer. In
exchange for these easements, the State of Minnesota is agreeable
to convey to Mr. Sweeney that part of the two vacated streets
they would acquire as a result of the vacation. If the vacation
takes place, this would expand Mr. Sweeney's property to include
Market Street on the West and Minnesota Street on the East. Mr.
Sweeney will only acquire one-half of the vacated streets
immediately north of Bluff Avenue adjacent to the Rohl£s property
and adjacent to the Stier property. (See attached map) . The DNR
may not be able to convey property abutting a waterfront, if that
is the case, they will not be able to convey approximately the
Northerly 50' of the street.
After the public hearing has been held, and if it is
determined that the streets serve no public purpose and Council
desires to vacate them, Mr. Sweeney will then provide the City
with the easement along the City's sewer line. Also, the DNR and
Mr. Sweeney will enter into an agreement whereby Mr. Sweeney
agrees to provide the DNR with a trail easement over the City
sewer and the DNR agrees to deed to Mr. Sweeney that part of the
streets being vacated which become under the ownership of the
DNR. After this has occurred, the appropriate resolution
vacating Market and Minnesota Streets will be presented to
Council for it's adoption. After the streets have been
officially vacated, the DNR and Mr. Sweeney will fulfill the
conditions of the agreement between themselves.
There is a storm sewer within the Market Street right-of-way
and there is also some sanitary sewer in portions of both Market
Street and Minnesota Street right-of-ways, therefore, staff
recommends that a utility easement be retained under Market
Street and under part of Minnesota Street. This will preclude
Mr. Sweeney from constructing any permanent improvements upon the
streets where easements are retained. It is staffs understanding
that Mr. Sweeney has no plans to construct any permanent
improvements on the streets to be vacated, but rather may have
some parking within this area.
The City Planner, City Engineer, Public works
Superintendent, Chief of Police, City Administrator, and Shakopee
Public Utilities Manager have all been notified of the proposed
vacation and have indicated no objection to it, with the
exception of retaining necessary utility easements.
The Planning Commission at their meeting on November 3 , 1988
unanimously passed a motion recommending to the City Council that
Minnesota and Market Streets North of Bluff Avenue not be
vacated. (See attached memo from City Planner) .
ALTERNATIVES•
After Council has held the public hearing:
1) Direct staff to prepare the appropriate vacating
resolution for Council consideration after the City
receives the sewer easement and after the agreement has
been executed between the DNR and Mr. Sweeney.
2) Partial vacation - If the Rohlfs or the Stier families
object to the street vacation abutting their property,
Council may choose to vacate the streets to the North
of their property lines.
3) Determine that the streets do in fact serve a public
purpose and direct staff to notify the DNR and Mr.
Sweeney that they will not be vacated at this time.
RECOMMENDATION:
Staff recommends Alternative fl, direct staff to prepare the
appropriate vacating resolution for Council consideration after
the City receives the sewer easement and after the agreement has
been executed between the DNR and Mr. Sweeney, if Council
determines that the streets no longer serve a public purpose.
SWEENEY
C' CL,
SEWER & TRAIL EASEMENT
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MEMO TO: Judy Cox, City Clerk
FROM: Douglas K. Wise, City Planner
RE: Vacation of Minnesota & Market Streets North of Bluff
DATE: November 8, 1988
INTRODUCTION•
At their meeting on November 3 , 1988, the Planning
Commission reviewed the request for vacation of Minnesota and
Market Streets North of Bluff Avenue and unanimously passed a
motion recommending that the streets not be vacated.
BACKGROUND:
The Planning Commission is required by State Statutes to
review proposed vacations for compliance with the City's
Comprehensive Plan. The Planning Commission reviewed the
proposed vacation of Minnesota and Market Streets North of Bluff
Avenue at their meeting on November 3 , 1988. The staff had
recommended to the Planning Commission that they pass a motion
recommending the vacation of Minnesota and Market Streets North
of Bluff Avenue. The staff indicated that the vacation would
facilitate development of the DNR trail and future development of
the Sweeney Marina.
After discussion at the Planning Commission meeting, the
commission unanimously passed a motion recommending that
Minnesota and Market Streets North of Bluff Avenue not be
vacated. The Commission cited the need to maintain public access
to the trail and river bank area as the reasons for the motion.
The Commission indicated that since streets to the East of
Minnesota and Market have already been vacated the City should
keep these two public streets at this time.
PLANNING COMMISSION RECOMMENDATION:
The Planning Commission at their meeting on November 3 , 1988
unanimously passed a motion recommending to the City Council that
Minnesota and Market Streets North of Bluff Avenue not be
vacated.
T CZ'
whether the variance appeal and action by the City Council was
legally correct.
ALTERNATIVES-
1. The City Council can offer and pass a motion directing the
Assistant City Attorney to review the case regarding Mr.
Link's variances for a car wash at 612 E. First Avenue.
2_ The City Council can offer and pass a motion to not take any
further action regarding the case.
3 . The City Council could offer and pass a motion to reconsider
the action taken by the City Council at their meeting on
November 1, 1988.
PLANNING COMMISSION RECOMMENDATION:
The Planning Commission recommends alternative #l .
ACTION REQUESTED:
The City Council can offer and pass a motion as outlined in
either alternative #1 , #2 or #3 above.
MEMO TO: Dennis R. Kraft, Acting City Administrator
FROM: Douglas K. wise, City Planner
RE: Request for Review of the Variances Granted to Clete
Link for the Car Wash
DATE: November 8 , 1988
INTRODUCTION•
At their meeting on November 3 , 1988 , the Planning
Commission passed a motion requesting that the Assistant City
Attorney review the variance appeal and action taken by the City
Council regarding variances issued to Clete Link for a car wash
at 612 East First Avenue.
BACKGROUND:
At their meeting on September 22, 1988 the Board of
Adjustment and Appeals denied variances requested by Clete Link
for a car wash to be constructed at 612 East First Avenue. Mr.
Linkappealed the action of the Board of Adjustment and Appeals
to the City Council.
Following action by the Board of Adjustment and Appeals, Mr.
Link added additional property to the project which enabled him
to obtain a building permit. The building permit was issued to
Mr. Link on the basis that the building and parking lot would
meet all setback requirements in the Code. Mr. Link indicated
that he still wanted his appeal to be heard by the City Council
for the parking lot setback variances.
Following these actions by Mr. Link, the City Planning staff
consulted with the City Attorney to determine whether the adding
of the additional lot to the project following action by the
Board of Adjustment and Appeals constitutes a new project
requiring Mr. Link to begin again with a new application to the
Board of Adjustment and Appeals. Mr. Coller indicated to staff
that since Mr. Link had appealed the decision of the Board of
Adjustment and Appeals and paid the required fee he should be
entitled to a hearing before the City Council .
At their meeting on November 1, 1988 the City Council held a
public hearing on Mr. Link's appeal and request for variances for
the parking lot setback. Following the hearing, the City Council
passed a resolution granting to Mr. Link the variances for the
setback of the parking lot.
At the November 3 , 1988 Planning Commission meeting,
Commissioner Forbord requested a update regarding the action
taken by Mr. Link and the Council regarding the variances for the
car wash. Staff reviewed the history of the request and action
by the City Council with the Planning Commission. The Planning
Commission then offered and passed a motion requesting that the
Assistant City Attorney review the matter to make a determination
Memo To: Dennis R. Kraft, Acting City Administrator
From: Gregg Voxland, Finance Director
Re: Bond Sale - 1988B G.O. T.I.F. $1,015,000 - Resolution No. 2986
Date: November 10, 1988
Introduction
Resolution No. 2986 awards the sale of bonds for the southerly bypass.
Background
Previously, Council set the bond sale for the $1,015,000 C.O. T.I.F.
1988B bonds for 11/15/88. The bonds finance the City's commitment to
MNDot for the southerly bypass. Springsted will open the bids and will
present them to Council Tuesday.
The HRA needs to reconvene after Council adopts Resolution No. 2986. The
HRA's needed action is to offer and adopt Resolution No. 88-6, A
Resolution Approving a Tax Increment Pledge. Agreement Relating to
$1,105,000 General Obligation Tax Increment Bonds Series 1988B.
Action Requested
Offer Resolution No. 2986, A Resolution Authorizing Issuance, Awarding
the Sale, Prescribing the Form and Details and Providing for the Payment
of $1,015,000 General Obligation Tax Increment Bonds, Series 1988B, and
move its adoption.
GV:mmr
CERTIFICATION OF MINUTES RELATING TO
$1, 015 , 000 GENERAL OBLIGATION TAX INCREMENT BONDS,
SERIES 1988B
Issuer : City of Shakopee, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting : A regular meeting held
on Tuesday, November 15, 1988 at 7 :30 o 'clock P.M. , at the City
Hall .
Members present :
Members absent :
Documents Attached:
Minutes of said meeting (including) :
RESOLUTION NO. 2986
RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE,
PRESCRIBING THE FORM AND DETAILS AND PROVIDING
FOR THE PAYMENT OF $1, 015,000 GENERAL OBLIGATION
TAX INCREMENT BONDS, SERIES 19888
I , the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing the
bonds referred to in the title of this certificate, certify
that the documents attached hereto, as described above, have
been carefully compared with the original records of said
corporation in my legal custody, from which they have been
transcribed; that said documents are a correct and complete
transcript of the minutes Of a meeting of the governing body of
said corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents
approved by the governing body at said meeting, so far as they
relate to said bonds ; and that said meeting was duly held by
the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call and
notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer
this day of , 1988.
Judith Cox
Its City Clerk
The Clerk presented to the Council affidavits showing
publication in the official newspaper and the Commercial West
of a notice of sale of $1, 015 , 000 General Obligation Tax
Increment Bonds, Series 1988B of the City, for which sealed
bids were to be received and considered at this meeting in
accordance with a prior resolution adopted by the City
Council. Said affidavits were examined and found satisfactory
and directed to be placed on file in the office of the City
Clerk.
The Clerk then announced that sealed bids had
been received pursuant to said notice of call for bids , which
bids had been opened, read the tabulated, and the highest and
best bid of each bidder was found to be as follows:
Bid for Interest Total Interest Cost
Name of Bidder Principal Rates - Net Averaoe Rate
(See bid tabulation attached)
Councilmember then introduced the
following resolution and moved its adoption:
RESOLUTION NO. 2986
RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE,
PRESCRIBING THE FORM AND DETAILS AND PROVIDING
FOR THE PAYMENT OF $1, 015, 000 GENERAL OBLIGATION
TAX INCREMENT BONDS, SERIES 1988B
BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota , as follows :
Section 1 . Authorization and Sale.
1 .01 . Authorization of Bonds . This Council, by its
Resolution No. 2970 adopted on October 18, 1988, has determined
that it is necessary for the City to sell and issue its General
Obligation Tax Increment Bonds , Series 19888 in the aggregate
principal amount of $1, 015, 000 dated as of December 1, 1988
(the Bonds) . The Bonds are being issued to finance costs to be
incurred by the City in aid of its Minnesota River Valley
Housing and Redevelopment Project No. 1 (the Project) in
accordance with the Tax Increment Financing Plans for Tax
Increment Financing Districts No. 1 and 4 in said Project ; and,
accordingly, the Bonds will be payable primarily from ad
valorem tax increments to be derived from such Tax Increment
Financing Districts .
1. 02 . Notice of Sale; Bids. Notice of sale of the
Bonds has been duly published, and the Council , having examined
and considered all bids received pursuant to the published
notice, does hereby find and determine that the most favorable
bid received is that of , of
and associates , to purchase the Bonds at a
price of $ plus accrued interest on all Bonds to
the day of delivery and payment, on the further terms and
conditions hereinafter set forth.
1. 03 . Sale of Bonds . The sale of the Bonds is hereby
awarded to said bidder , and the Mayor and City Clerk are hereby
authorized and directed on behalf of the Citv to execute a
contract for the sale of the Bonds in accordance with the terms
of said bid. The good faith check of the successful bidder
shall be retained and deposited by the Clerk. The good faith
checks of other bidders shall be returned to them forthwith.
-2-
Section 2 . Bond Terms ; Registration; Execution and
Delivery.
2 .01 . Maturities ; Interest Rates ; Denominations;
Payment . The Bonds shall be designated General Obligation Tax
Increment Bonds , Series 19888, shall bear an original date of
issue of December 1, 1988, shall be in the denomination of
$5 , 000 each, or any integral multiple thereof, shall mature on
February 1 in the respective years and amounts stated below,
and shall bear interest from date of issue until paid or duly
called for redemption at the respective annual rates set forth
opposite such years and amounts , as follows :
Year Amount - -Mate Year Amount Rate
1990 $50 , 000 % 1996 $ 85, 000 %
1991 65, 000 % 1997 90, 000 %
1992 65, 000 1998 100,000 %
1993 70, 000 % 1999 105 ,000 %
1999 75, 000 % 2000 110,000 %
1995 80, 000 % 2001 120,000 %
The Bonds shall be issuable only in fully registered form. The
interest on the Bonds shall be payable on February 1 and
August 1 in each year, commencing August 1, 1989 , to the owner
of record thereof as of the close of business on the fifteenth
day of the immediately preceding month, whether or not such day
is a business day. The interest on the Bonds and, upon
surrender of each Bond, the principal amount thereof, shall be
payable by check or draft issued by the Registrar for the Bonds
appointed herein.
2 . 02 . Dates ; Interest Payment Dates . Each Bond shall
be dated as of the last interest payment date preceding the
date of authentication to which interest on the Bond has been
paid or made available for payment , unless (i) the date of
authentication is an interest payment date to which interest
has been paid or made available for payment, in which case such
Bond shall be dated as of the date of authentication, or
(ii) the date of authentication is prior to Augllst 1 , 1989 , in
which case such Bond shall be dated as of December 1, 1988 .
-3-
2 . 03 . Registration. The City shall appoint , and
shall maintain, a bond registrar, transfer agent and paying
agent (the Registrar) . The effect of registration and the
rights and duties of the City and the Registrar with respect
thereto shall be as follows :
(a) Register . The Registrar shall keep at its
principal corporate trust office a bond register in which
the Registrar shall provide for the registration of
ownership of Bonds and the registration of transfers and
exchanges of Bonds entitled to be registered, transferred
or exchanged.
(b) Transfer of Bonds . Upon surrender for
transfer of any Bond duly endorsed by the registered owner
thereof or accompanied by a written instrument of transfer,
in form satisfactory to the Registrar, duly executed by the
registered owner thereof or by an attorney duly authorized
by the registered owner in writing, the Registrar shall
authenticate and deliver, in the name of the designated
transferee or transferees, one or more new Bonds of a like
aggregate principal amount and maturity, as requested by
the transferor. The Registrar may, however , close the
books for registration of any transfer after the fifteenth
day of the month preceding each interest payment date and
until such interest payment date.
(c) Exchange of Bonds . Whenever any Bonds are
surrendered by the registered owner for exchange the
Registrar shall authenticate and deliver one or more new
Bonds of a like aggregate principal amount and maturity, as
requested by the registered owner or the owner ' s attorney
in writing .
(d) Cancellation. All Bonds surrendered upon
any transfer or exchange shall be promptly cancelled by the
Registrar and thereafter disposed of as directed by the
City.
(e) Improper or Unauthorized Transfer. When any
Bond is presented to the Registrar for transfer, the
Registrar may refuse to transfer the same until it is
satisfied that the endorsement on such Bond or separate
instrument of transfer is valid and genuine and that the
requested transfer is legally authorized. The Registrar
shall incur no liability for the refusal , in good faith, to
make transfers which it , in its judgment, deems improper or
unauthorized.
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(f) Persons Deemed Owners. The City and the
Registrar may treat the person in whose name any Bond is at
any time registered in the bond register as the absolute
owner of such Bond, whether such Bond shall be overdue or
not, for the purpose of receiving payment of , or on account
of, the principal of and interest on such Bond and for all
other purposes, and all such payments so made to any such
registered owner or upon the owner ' s order shall be valid
and effectual to satisfy and discharge the liability upon
such Bond to the extent of the sum or sums so paid.
(g) Taxes , Fees and-Charges. For every transfer
or exchange of Bonds , the Registrar may impose a charge
upon the owner thereof sufficient to reimburse the
Registrar for any tax, fee or other governmental charge
required to paid with respect to such transfer or exchange .
(h) Mutilated Lost Stolen or Destroyed Bonds .
In case any Bond shall become mutilated or be destroyed,
stolen or lost, the Registrar shall deliver a new Bond of
like amount, number, maturity date and tenor in exchange
and substitution for and upon cancellation of any such
mutilated Bond or in lieu of and in substitution for any
such Bond destroyed, stolen or lost, upon the payment of
the reasonable expenses and charges of the Registrar in
connection therewith; and, in the case of a Bond destroyed,
stolen or lost, upon filing with the Registrar of evidence
satisfactory to it that such Bond was destroyed, stolen or
lost, and of the ownership thereof, and upon furnishing to
the Registrar of an appropriate bond or indemnity in form,
substance and amount satisfactory to it, in which both the
City and the Registrar shall be named as obligees. All
Bonds so surrendered to the Registrar shall be cancelled by
it and evidence of such cancellation shall be given to the
City. If the mutilated, destroyed, stolen or lost Bond has
already matured or been called for redemption in accordance
with its terms it shall not be necessary to issue a new
Bond prior to payment .
2 . 04 . Appointment of Registrar and Paying Agent. The
City hereby appoints '
Minnesota, as the initial Registrar and Paying
Agent for the Bonds, which, together with any successor entity
is sometimes referred to herein as the Registrar or the
Registrar and Paying Agent. The Mayor and the City Clerk are
authorized to execute and deliver, on behalf of the City, a
contract with said Registrar . Upon merger or consolidation of
the Registrar with another corporation, if the resulting
corporation is a bank or trust company authorized by law to
conduct such business, such corporation shall be
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authorized to act as successor Registrar . The City agrees to
pay the reasonable and customary charges of the Registrar for
the services performed. The City reserves the right to remove
the Registrar upon thirty (30) days notice and upon the
appointment of a successor Registrar, in which event the
predecessor Registrar shall deliver all cash and Bonds in its
possession to the successor Registrar and shall deliver the
bond register to the successor Registrar.
2 . 05 . Redemption. Bonds maturing in the years 1990
through 1995 shall not be subject to. redemption -prior to-. - - - -
maturity, but Bonds maturing in the years 1996 through 2001
shall be subject to redemption and prepayment at the option of
the City, in whole or in part, in inverse order of maturity
dates and by lot as to Bonds having the same maturity date, on
February 1, 1995 and any interest payment date thereafter, at a
price equal to the principal amount thereof and accrued
interest to the date of redemption. Prior to the date set for
redemption of any Bond prior to its stated maturity date, the
Clerk shall cause notice of the call for redemption thereof to
be published as required by law and, at least 20 days prior to
the designated redemption date, shall cause notice of the call
to be mailed to the registered holders of any Bonds to be
redeemed at their addresses as they appear on the bond register
described in Section 2. 03 hereof .
2 . 06 . Execution, Authentication and Delivery. The
Bonds shall be prepared under the direction of the City Clerk
and shall be executed on behalf of the City by the signatures
of the Mayor and the City Clerk, provided that all signatures
may be printed, engraved or lithographed facsimiles of the
originals . In case any officer whose signature or a facsimile
of whose signature shall appear on the Bonds shall cease to be
such officer before the delivery of any Bond, such signature or
facsimile shall nevertheless be valid and sufficient for all
purposes , the same as if he had remained in office until
delivery. Notwithstanding such execution, no Bond shall be
valid or obligatory for any purpose or entitled to any security
or benefit under this Resolution unless and until a certificate
of authentication on such Bond has been duly executed by the
manual signature of an authorized representative of the
Registrar. Certificates of authentication on different Bonds.
need not be signed by the same representative. The executed
certificate of authentication on each Bond shall be conclusive
evidence that it has been authenticated and delivered under
this Resolution. when the Bonds have been so prepared ,
executed and authenticated, the Clerk shall deliver the same to
the purchaser thereof upon payment of the purchase price in
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accordance with the contract of sale heretofore made and
executed, and said purchaser shall not be obligated to see to
the application of the purchase price.
2 . 07. Form of Bonds . The Bonds shall be printed in
substantially the following form:
[Face of the Bonds]
R- UNITED STATES OF AMERICA $
STATE OF MINNESOTA
COUNTY OF SCOTT
CITY OF SHAKOPEE
GENERAL OBLIGATION TAX INCREMENT BOND,
SERIES 1988B
Interest Date of
Rate Maturity Date Original Issue CUSIP
December 1, 1988
Registered Owner:
Principal Amount : Dollars
KNOW ALL PERSONS BY THESE PRESENTS that the City of
Shakopee, a duly organized and existing municipal corporation
of Scott County, Minnesota (the City) , acknowledges itself to
be indebted and for value received hereby promises to pay to
the registered owner specified above or registered assigns, the
principal sum specified above on the maturity date specified
above, and to pay interest thereon from the date hereof at the
annual rate specified above, payable on February 1 and August 1
in each year, commencing August 1, 1989 , the registered owner
being the person in whose name this Bond is registered at the
close of business on the 15th day (whether or not a business
day) of the month immediately preceding the payment date, all
subject to the provisions referred to herein with respect to
the redemption of the principal of this Bond before maturity.
The interest hereon and, upon presentation and surrender of
this Bond, the principal hereof are payable in lawful money of
the United States of America by check or draft by
in
Bond Registrar and Paying Agent (the Registrar) , or its
designated successor under the Resolution described herein.
For the prompt and full payment of s principal and interest
as the same respectively become due , the full faith and credit
and taxing powers of the City have been and are hereby
irrevocably pledged.
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/1 a-
Additional provisions of this Bond are contained on
the reverse hereof and such provisions shall for all purposes
have the same effect as though fully set forth in this place.
This Bond shall not be valid or become obligatory for
any purpose or be entitled to any security or benefit under the
Resolution described herein until the Certificate of
Authentication hereon shall have been executed by the Registrar
by manual signature of one of its authorized representatives .
IN WITNESS WHEREOF, the City of Shakopee, Scott
County, Minnesota, by its City Council, has caused this Bond to
be executed of its behalf by the printed facsimile signatures
of the Mayor and City Clerk, and has caused this Bond to be
dated as of the date set forth below.
CITY OF SHAKOPEE, MINNESOTA
(facsimile)
Mayor
Dated: Attest : (facsimile)
City Clerk
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the
Resolution mentioned within.
By
Authorized Representative
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[Reverse of the Bonds]
This Bond is one of an issue in the aggregate principal
amount of $1, 015 , 000, all of like date and tenor, except as to
maturity date, interest rate, denomination and redemption
privilege, issued pursuant to a resolution adopted by the City
Council on November 15, 1988 (the Resolution) , for the purpose
of financing costs to be incurred by the City in aid of its
Minnesota Valley Housing and Redevelopment Project No. 1, in
accordance with the Tax Increment Financing Plans for Tax
Increment Financing Districts No . of the City, and is
issued pursuant to and in full conformity with the Constitution
and laws of the State of Minnesota thereunto enabling,
including Minnesota Statues, Chapters 273 and 475 . The Bonds
of this series are issuable only as fully registered Bonds , in
denominations of $5, 000 of any multiple thereof, of single
maturities . In the Resolution the City council has determined
that in calendar year 1988 the City does not expect to issue
tax-exempt obligations in an aggregate principal amount greater
than $10, 000, 000 (exclusive of "private activity bonds") , and
has designated the Bonds as "qualified tax exempt obligations"
within the. meaning of Section 265 of the Internal Revenue Code
of 1986 .
Bonds of this issue maturing in 1995 and earlier years
are payable on their respective stated maturity dates without
option of prior payment, but Bonds having stated maturity dates
in 1996 and later years are each subject to redemption and
prepayment at the option of the City, in whole or in part, and
if in part in inverse order of maturity dates and by lot as to
Bonds maturing on the same date, on February 1, 1995 and any
interest payment date thereafter, at a price equal to the
principal amount thereof plus interest accrued to the date of
redemption. Prior to the date specified for the redemption of
any Bond prior to its stated maturity date, the City will cause
notice of the call for redemption to be published as required
by law, and, at least 20 days prior to the designated
redemption date, will cause notice of the call to be mailed to
the registered owner of any Bond to be redeemed at the owner ' s
address as it appears on the bond register maintained by the
Bond Registrar . Upon partial redemption of any Bond, a new
Bond or Bonds will be delivered to the owner without charge,
representing the remaining principal amount outstanding.
As provided in the Resolution and subject to certain
limitations set forth therein, this Bond is transferable upon
the books of the City at the principal office of the Bond
Registrar, by the registered owner hereof in person or by the
owner ' s attorney duly authorized in writing upon surrender
hereof together with a written instrument of transfer
satisfactory to the Bond Registrar, duly executed by the
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/ / `z'
registered owner or the owner' s attorney; and may also be
surrendered in exchange for Bonds of other authorized
denominations . Upon such transfer or exchange the City will
cause a new Bond or Bonds to be issued in the name of the
transferee or registered owner, of the same aggregate principal
amount , bearing interest at the same rate and maturing on the
same date, subject to reimbursement for any tax, fee or
governmental charge required to be paid with respect to such
transfer or exchange.
The City and the Registrar may deem and treat the
person in whose name this Bond is registered as the absolute
owner hereof, whether this Bond is overdue or not , for the
purpose of receiving paymer' and for all other purposes, and
neither the City nor the Re_ _strar shall be affected by any
notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED
that all acts, conditions and things required by the
Constitution and laws of the State of Minnesota to be done, to
exist, to happen and to be performed preliminary to and in the
issuance of this Bond in order to make it a valid and binding
general obligation of the City in accordance with its terms,
have been done, do exist, have happened and have been performed
as so required; that, prior to the issuance hereof the City has
duly established its Minnesota Valley Housing and Redevelopment
Project No . 1 and Tax Increment Financing Districts Nos . 1 and
4 therein, has estimated the amount of tax increments to be
derived from such Tax Increment Financing Districts, in excess
of the amount required to be used to pay other bonds payable
therefrom, to be collectible for the years and in amounts not
less than 5% in excess of the principal of and interest on the
Bonds of this issue when due, and has appropriated such excess
ad valorem tax increments to the payment of such principal and
interest; that if necessary for payment of such principal and
interest, ad valorem taxes are required to be levied upon all
taxable property in the City, without limitation as to rate or
amount ; and that the issuance of this Bond does not cause the
indebtedness of the City to exceed any constitutional or
statutory limitation of indebtedness .
(Form of certificate to be printed on the reverse side of
each Bond, following a full copy of the legal opinion)
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We certify that the above is a full, true and correct
copy of the legal opinion rendered by bond counsel on the issue
of Bonds of the City of Shakopee, Minnesota, which includes the
within Bond, dated as of the date of delivery of and payment
for the Bonds .
(Facsimile Signature) (Facsimile Signature)
City Clerk Mayor
The following abbreviations , when used in the
inscription on the face of this Bond, shall be construed as
though they were written out in full according to applicable
laws or regulations :
TEN COM -- as tenants UNIF GIFT MIN ACT Custodian
in common (Cust) (Minor)
TEN ENT -- as tenants
by entireties under Uniform Gifts to
Minors
JT TEN -- as joint tenants
with right of Act . . . . . . .
survivorship and (State)
not as tenants in
common
Additional abbreviations may also be used though not
in the above list .
ASSIGNMENT
For value received, the undersigned hereby sells,
assigns and transfers unto
the within Bond and all rights
thereunder, and does hereby irrevocably constitute and appoint
attorney to transfer the said Bond on
the books kept for registration of the within Bond, with full
power of substitution in the premises.
Dated:
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11 a'
Notice: The assignor ' s signature to this assignment
must correspond with the name as it appears
upon the face of the within Bond in every
particular, without alteration or
enlargement or any change whatever.
Signature Guaranteed:
Signatures(s) must be guaranteed by a national bank or trust
company or by a brokerage firm having a membership in one of
the major stock exchanges .
The Registrar will not effect transfer of this Bond
unless the information concerning the assignee requested below
is provided.
Name and Address:
(Include information for all joint
owners if this Bond is held by
joint account)
Please insert social security
or other identifying number of
assignee:
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Section 3 . Security Provisions .
3 . 01. Construction Fund. A separate and special
Redevelopment Project No. 1 Construction Fund is established
and shall be maintained on the official books and records of
the City or its Housing and Redevelopment Authority, to be held
and administered by the City Treasurer separate and apart from
all other funds of the City. There is appropriated to the
Fund all proceeds received from the sale of the Bonds, less the
amount thereof required to be deposited in the Bond Account
established in Section 3 .02 hereof . Moneys on hand in the Fund
from time to time shall be used solely to pay capital costs of
the Project as set forth in the Tax Increment Financing Plans
for Tax Increment Financing Districts Nos . 1 and 4 . Any
amounts remaining in the Fund upon completion of the Project
and payment of all of the costs thereof shall be transferred to
the Bond Account .
3 . 02 . Bond Account. A separate and special General
Obligation Tax Increment Bond, Series 1988 Account (the Bond
Account) is established in the City' s general obligation bond
debt service fund; and so long as any of the Bonds or any
additional bonds issued pursuant to Section 3 .04 hereof are
outstanding and unpaid, such Account shall be held and
administered by the Treasurer separate and apart from all other
funds of the City. The City hereby irrevocably appropriates to
the Bond Account: ( a) $ of the proceeds of the
Bonds , which shall be used to pay interest coming due on the
Bonds on or before , 198_; (b) the ad valorem tax
increments described in Section 3 . 03 ; (c) the other ad valorem
taxes described in Section 3 . 05 ; and (d) any excess Bond
proceeds as described in Section 3. 02 . The moneys on hand in
the Bond Account from time to time shall be used solely to pay
the principal of and interest on the Bonds and such other Bonds
as are made payable therefrom in accordance with Section 3 . 04 .
3 . 03 . Pledge of Tax Increments . Tax increments to be
derived by the City from Tax Increment Financing Districts
Nos . 1 and 4 are pledged and appropriated for the payment of
the principal of and interest on the Bonds and any additional
bonds made payable from the Bond Account established in
Section 3 .02 , and so which thereof as is necessary for this
purpose shall be deposited in the Bond Account .
3 . 04 . Additional Bonds. The City reserves the right
to issue such additional general obligation tax increment bonds
as may be required to finance costs of the Project not financed
hereby or to finance costs of other oroiects to be undertaken
by the City within the Project , and to make such additional
bonds and the interest thereon payable from the Bond Account on
a parity as to both principal and interest with the Bonds
herein authorized and all other bonds payable therefrom.
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� I a
3 . 05 . Tax Levy. The full faith and credit and taxing
powers of the City are irrevocably pledged for the prompt and
full payment of the principal and interest on the Bonds and the
principal and interest on all other bonds made payable from the
Bond Account, as such amounts become due. It is estimated that
the tax increments appropriated to the Bond Account in
Section 3 . 03 will produce sums available for the payment of the
Bonds at the times and in the amounts required by Minnesota
Statutes, Section 475. 61 and, therefore, as permitted by
Minnesota Statutes, Section 273 . 77(a) , no taxes are levied for
this purpose at the present time. It is recognized, however,
that the City' s liability on the Bonds is not limited to the
provision of these funds, and that the City is required by
Minnesota Statutes, Section 273 . 77(a) and Section 475 . 61 , to
levy and cause to be extended, assessed and collected any ad
valorem taxes necessary for the payment of the principal of and
interest on the Bonds .
Section 4 . Defeasance. When all of the Bonds have
been discharged as provided in this section, all pledges ,
covenants and other rights granted by this resolution to the
holders of the Bonds shall cease. The City may discharge its
obligations with respect to any Bonds which are due on any date
by depositing with the Registrar on or before that date a sum
sufficient for the payment thereof in full; or, if any Bond
should not be paid when due, it may nevertheless be discharged
by depositing with the Registrar a sum sufficient for the
payment thereof in full with interest accrued from the due date
to the date of such deposit . The City may also discharge its
obligations with respect to any prepayable Bonds called for
redemption on any date when they are prepayable according to
their terms, by depositing with the Registrar on or before that
date an amount equal to the principal, interest and redemption
premium, if any, which are then due, provided that notice of
such redemption has been duly given as provided herein. The
City may also at any time discharge its obligations with
respect to any Bonds, subject to the provisions of law now or
hereafter authorizing and regulating such action, by depositing
irrevocably in escrow, with a bank qualified by law as an
escrow agent for this purpose, cash or securities which are
authorized by law to be so deposited, bearing interest payable
at such time and at such rates and maturing or callable at the
holder ' s option on such dates as shall be required to pay all
principal, interest and redemption premiums to become due
thereon to maturity or said redemption date.
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Section 5 . Registration of Bonds. The Clerk is
hereby authorized and directed to file a certified copy of this
resolution with the County Auditor of Scott County, together
with such additional information as they shall require, and to
obtain from said County Auditor a certificate that the Bonds
have been duly entered upon his bond register.
Section 6 . Official Statement. The Official
Statement dated October , 1988, relating to the Bonds ,
prepared and distributed by Springsted Incorporated, the
financial consultant for the City, is hereby approved, and the
officers of the City are authorized in connection with the
delivery of the Bonds to sign such certificates as may be
necessary with respect to the completeness and accuracy of the
Official Statement.
Section 7. Exemption from Rebate Requirements . For
purposes of compliance with the requirements of Section
148(f) (4) (C) of the Internal Revenue Code of 1986 (the "Code" )
relating to the exemption for certain small governmental units
from the rebate requirements of the Code, this Council hereby
determines and declares that:
(a) the City is a governmental unit with general
taxing powers;
(b) the Bonds are not "private activity bonds"
as defined in Section 141 of the Code (Private Activity
Bonds) ;
(c) all of the net proceeds of the Bonds are to
be expended for the local governmental purposes of the
City; and
(d) the aggregate face amount of all tax-exempt
bonds (other than Private Activity Bonds) to be issued by
the City in calendar year 1988 is not reasonably expected
to exceed $5 ,000, 000 .
Section 8 . Qualified Tax-Exempt Obligations. This
Council hereby determines and declares that the City does not
reasonably expect to issue in calendar year 1988 tax-exempt
obligations in an aggregate principal amount greater than
$10, 000, 000 (exclusive of Private Activity Bonds) . This
Council hereby specifically designates the Bonds as "qualified
tax-exempt obligations" within the meaning of Section 265 of
the Code, and covenants that it will not in any event designate
in calendar year 1987 more than $10, 000, 000 of its obligations
as such "qualified tax-exempt obligations . "
-16-
Section 9 , Tax Covenant; Arbitrage. (a) The City
covenants and agrees with the holders from time to time of the
j3onds herein authorized, that it will not take, or permit to be
taken by any of its officers, employees or agents, any action
which would cause the interest payable on the Bonds to become
subject to taxation under the Code and regulations issued
thereunder, in effect at the time of such action, and that it
will take, or it will cause its officers, employees or agents
to take, all affirmative actions within its powers which may be
necessary to insure that such interest will not become subject
to taxation under the Code and applicable treasury regulations ,
as presently existing or as hereafter amended and made
applicable to the Bonds .
(b) From and after February 1, 1999 , the Treasurer
shall ascertain each time a deposit is made to the General
obligation Tax Increment Bond Account , the amount on deposit in
the Account . If the amount on deposit therein ever exceeds by
more than $ the aggregate amount of principal and
interest due and payable on the Bonds through the next
following February 1, plus a reasonable carryover as permitted
by the code and applicable regulations, such excess shall
either (i) not be invested except at a yield less than or equal
to the yield on the Bonds, based upon their issue price to the
public and based upon their amounts, maturities and interest
rates on their date of issue, computed by the actuarial method,
or (ii) be used to prepay and redeem Bonds . The City reserves
the right to amend the provisions of this Section 9(b) at any
time, whether prior to or after the delivery of the Bonds, if
and to the extent that this Council determines that the
provisions of this Section 9(b) are not necessary, or otherwise
require amendment, in order to assure that the Bonds are not
arbitrage bonds under the Code and the applicable regulations .
(c) The Mayor and the City Clerk being the officers
of the City charged with the responsibility for issuing the
Bonds pursuant to this resolution, are authorized and directed
to execute and deliver to the purchaser a certification in
order to satisfy the provisions or Section of the Code relating
to arbitrage bonds and the regulations promulgated thereunder .
Section 10 . Approval of Tax Increment Pledge
Agreement . The proposed form of Tax Increment Pledge Agreement
to be dated December 1, 1988, relating to the Bonds and
presented to the Council on this date, is hereby approved, and
the Mayor and City Clerk are hereby authorized and directed to
execute and deliver it on behalf of the Citv prior to the
issuance of the Bonds .
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Section 11. Authentication of Transcript. The
officers of the City and said County Auditor are hereby
authorized and directed to prepare and furnish to the
purchasers of the Bonds , and to the attorneys rendering an
opinion as to the legality thereof, certified copies of all
proceedings and records relating to the Bonds and such other
affidavits, certificates and information as may be required to
show the facts relating to the legality and marketability of
the Bonds, as the same appear from the books and records in
their custody and control or as otherwise known to them, and
all such certified copies, affidavits and certificates,
including any heretofore furnished, shall be deemed
representations of the City as to the correctness of all
statements contained therein.
Adopted November 15, 1988.
Mayor
Attest :
Clerk
Approved as to form this 15th
day of November, 1988.
City Attorney
The motion for the adoption of the foregoing resolution
was duly seconded by Councilmember and
upon vote being taken thereon, the following voted in favor
thereof :
and the following voted against the same :
whereupon said resolution was declared duly passed and adopted,
and was approved and signed by the Mayor, whose signature was
attested by the City Clerk.
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TAX INCREMENT PLEDGE AGREEMENT
This Tax Increment Pledge Agreement (the "Agreement" )
1988 , is by and between the City of
dated as of December 1,
Shakopee , Minnesota (the "City" ) , and the Housing and
Redevelopment Authority in and for the City of Shakopee,
Minnesota (the "Authority" ) ,
and provides as follows :
WHEREAS, at the request of the Authority, the City
Council has , on or before the date hereof , adopted a resolution
ing
he sale nd
issuancenofRthelCity s) $1W 015,, 0001 General obligations Tae the
Increment Bonds , series 19888, dated December 1, 1988 (the
"Bonds") , to provide financing formadetorn to be made with redevelopment
improvements (the "Improvements" ) Housin and
respect to the Authority' s Minnesota River Valley g
Redevelopment Project No. 1 (the "Redevelopment Project" ) ; and
WHEREAS, to provide funds sufficient for the timely
payment of the principal and interest0, the Bonds ,
469 , 1778, Subdivision 1 ,
pursuant to Minnesota Statutes ,
the City and the Authority hereby agree as follows :
1 . In order to pay the Drincipal of and interest on
the Bonds , when due , the Authority hereby pledges to the City,
for deposit in the Debt Service Account established thorthe Bond
Resolution for the payment of the Bonds ,
shall Pay to the City, Available t Tax pyl suchments princioale and
nt
defined) in amounts su ffic ie and top the extent the- the
interest , when due; ant , - = such
Aca� letle Tax Ineremer.=` _ursuane --o seer BcndnResc - - '-on,
and _ _ _ _ne
=rovide - - -
to ie - --= - - --- - ^
-
_. ax.C_G _ ircre„e:: s - _
its - ncre inancing Drs c =,,, . s
(col :vel,, ie "Districts" ) w e er.ts from sa_d
Redevelopment Project, excluding sem.` _c the payment
c=
Districts which have heretofore bee'- �,_e _ ; e., costs . In
other tax increment bonds or public _ the Author !
discharoi rg i . obliaa tions under _c-s Acree-ant ' to year
to seer- from
-,e -he :_ _ - is=s
-- re-
,.oc - - _ t e
-he - s . ic=s c n the es -iM _..
_por a finding ty the v horiry
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Dave Hutton, City Engineer7j VVV
SUBJECT: Vierling Drive in Hauer' s 4th Addition
Project No. 1987-12
DATE: November 8 , 1988
INTRODUCTION:
Attached is Change Order No. 2 for Vierling Drive in Hauer' s 4th
Addition, Project No. 1987-12 .
BACKGROUND:
During the course of constructing Vierling Drive within Hauer ' s
4th Addition, as well as the construction of other streets within
this subdivision, all of which are included in Project No.
1987-12 , several miscellaneous items came up that needed to be
resolved on the site.
At the time these items were discovered, neither the contractor
nor the engineering staff discussed any changes to the contract
as a result of the additional work.
Now, the contractor has submitted a request for several items
that he feels are legitimate changes to the contract.
Taken separately, none of the items are major expenses and are
certainly below the 1% that staff is allowed to add to any
contract by change order without prior Council approval. But
collectively , the total of all of these items is $16 ,159 .70 ,
which is approximately 3% of the contract.
The contractor has requested a total amount of $21 , 191 . 12 for the
additional work. Staff has reviewed the requested items and
finds that of this amount of $16 , 159 .70 is justifiable. Attached
is a copy of my October 18 , 1988 response to the contractor
regarding his request and a brief summary of each item. The
contractor has agreed with our response to all of his requested
items, except No. 1 (trash guards) . He is still insisting that
those be added as a change to the contract, even though staff
does not feel they are justified . The contractor has implied
that legal ramifications may result from our denial to pay this
item and staff wanted to inform Council of this fact.
The requested change order can be divided into two parts as
indicated in my letter to the contractor . The first part
involves all street and sewer items. The second part consists of
all watermair, items.
The total amount requested for the street and sewer items is
$5 ,588 .12 , of which $3 ,091 .70 was determined to be justified by
staff.
The total amount requested for the watermain items was
$15 ,603 .00 , of which $13 ,068 .00 was determined to be justified.
The majority of this portion ($8,400.00) was for rock excavation,
which was not included as a bid item. The remaining items
pertaining to the watermain were approved by SPUC on site at the
time the work was being done and the engineering department was
not involved in this decision.
The assessment roll has already been adopted for this project and
certified to the County. At the time the assessments were
calculated, the final project costs were not known so they were
estimated . Once the final project costs are known , the
assessments can be adjusted to include any additional costs.
Those items that are specifically related to the watermain that
cannot be assessed will be billed back to SPUC.
The project is 958 completed, but there is some restoration left
to do . It may be several months before the project can be
"closed out" and all final project costs known.
Attached is Change Order No. 2 for Project No. 1987-12 in the
amount of $16 , 159 .70 for Council consideration.
ALTERNATIVES:
1 . Approve Change Order No. 2 in full.
2. Approve portions of Change Order No. 2 .
3 . Deny the entire request.
RECOMMENDATIONS:
Staff recommends Alternative No. 1 , to approve Change Order
No. 2.
ACTION REQUESTED:
Authorize the appropriate City officials to execute Change Order
No. 2 in the amount of $ 16 , 159 .70 to S. M. Hentges & Son for
Project No. 1987-12, Vierling Drive (in Hauer' s 4th Addition) .
DH/Dmp
CO2
1
CHANGE ORDER ( � J
Change Order No.: 2 Project Name: 13th Avenue (Vierling
Drive)
Date: November B. 1988 Contract No.: 1987-12
Original Contract Amount $ 527.758.56
Change Order(s) No. 1 thru No. $ 131,000.00
Total Funds Encumbered Prior to Change Order $ 658.758.56
Description of Work to be (Added/Deleted)-
See list of items on the City Engineer's letter to S.M. Hentges dated October 18, 1988.
The above described work shall be incorporated in the Contract, referenced above, under the
same conditions specified in the original Contract as amended unless otherwise specified
herein. Any work not so specified shall be performed in accordance with the Standard
Specifications adopted by the City of Shakopee, Minnesota.
The amount of the Contract shall be increased by $ 16.159.70
The number of calendar days for completion shall be increased by 7
Original Contract Amount $ 527.758.56
Change Order(s) No. 1 thru 2 $ 147,159.70
Total Funds Encumbered $ 674.918.26
Completion Date: July 30, 1988
The undersigned Contractor hereby agrees to perform the work
specified in this Change Order in accordance with the
specifications, conditions and prices specified herein.
Contractor. � 1�7- •iC�-�/n-s SS,�,S . Tna.
Title �, r
Zo
Date: //- 9'SF
APPR= �1- 9- P4
City Engineer Date
APPROVED: City of Shakopee
By: Approved as to form this
Mayor Date
day of 19
City Administrator Date City Attorney
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One last fact was that these trash guards were
installed during May , 1988. At that time, you did not
request any additional compensation for them and in
fact , proceeded to install them on your own with no
orders from the City , as if they were part of the
original contract . Now , in September , you are
requesting additional compensation for them, after-the-
fact.
Amount Requested : $1 ,830 . 12
Amount Approved : 0
2. Rebuild Catch Basin Number 3•
You have submitted a reouest for compensation in the amount
of $482 .00 for this item. Request approved .
Amount Requested : $482 .00
Amount Approved: $482 .00
3 . Relay the existing sanitary sewer stub coming out of the
manhole at Jasper Road & Jade Circle.
Approximately 60 linear feet of 8" PVC sanitary sewer pipe
that was stubbed out of the manhole at Jasper Road & Jade
Circle last fall by your crews, was found to be "off line"
and needed to be relayed this spring as part of the sanitary
sewer extension down Jade Circle. Since it is difficult to
prove whether or not it was a surveying error or a
construction error, you agreed to be compensated for one-
half of the costs of relaying it, using the unit price in
the bid for 8" PVC sewer. (60 ft. of 8" PVC & $12 .79 per
l . f. x 50F = $383 .70)
Amount Recuested: $1 ,050 .00
Amount Approved : $ 383 .70
4 . Riprap
This _tem was originally going to be installed "by others"
but was apparently overlooked by your foreman and also the
inspector . Since the riprap was installed by your crew,
this request is approved .
Amount Requested : $1 ,500 .00
Amount Approved: $1 ,500 .DO
5 . Storm sewer relay on 13th and Jasper Road.
This item is approved.
Amount Recuested: $726 .00
1mount Approved : $726 .00
Summary of - terns 1 -5 above that were listed as extras in Your
September 1 1988 letter. -
Total Amount Requested: $5 ,588 . 12
Total Amount Approved : $3 ,091 .70
In addition to those items, there were a number of items that you
feel are "extras" regarding the watermain installation which you
verbally conveyed to flay Ruuska earlier , as follows.:
1 . Move watermain at the west end of Vierling Drive.
You feel that an additional $ 1 , 489 . 00 should be
compensated to you , above and beyond what we have
already paid you for installing the pipe and fittings
per bid prices. Staff has reviewed this request and
find it to be justified.
Amount Requested : $•1 ,489 .00
Amount Approved : $1 ,489 .00
2. Lower watermain at 13th & Jasper.
Again you have requested $1 ,329 .00 for this item and we
find it to be justified .
Amount Requested: $1 ,329.00
Amount Approved : $1 ,329 .00
3 . Blow—off hydrant.
Per our discussion, since we have already paid you for all
of the pine and fittings by unit pr_ces , you agreed that no
additional compensation is needed .
Amount :.eq nested : Unknown
Amount Approved: 0
4. Rock excavation for watermain_
Per the = _ r =e. _ =anon Sewer and Water
=-countered during utility
:.,r at a separate rock
exeavai_ _!: _r _ _ Incidental to trench
eycava ___ ____ .. .. _ ___r. . -_ zhis case, you did
-ing Drive during
_' r having to rent
^_ave ca'_culated
- _..-_ -_. _ _:n no be �$1�0 , 935 .00 which includes
• - r
�IJ
Backhoe w/rock hammer and operator
37 hrs. € $225/Hr. = 58,325 .00
Additional time for normal backhoe
Loading rock = 2 hrs. @ $105 .00/hr. = $2,310 .00
Mobilization = $ 300 .00
Total $10 , 935 .00
First of all , I agree that you are entitled to additional
compensation for rock excavation . The question is, how
much?
Since there was no discussion prior to the work starting
regarding paying for this item by " time and materials -
versus a unit price amount versus a lump sum amount, it is i
impossible for me to verify your total time charged in doing +,
this particular work . If we had agreed to time and
' materials , my inspector would then have kept accurate
accounting of your crew ' s time.
The inspector ( SPDC ) also did not keep an accurate
accounting of the amount of rock excavated , so it is
difficult to calculate a unit price compensation . The
inspector did estimate approximately 104 cubic yards of rock
were excavated . Using the plans , which shows the
approximate elevation of the rock , I have estimated the
ouantity of rock to be about 120 cubic yards ( 270 ft. long
times 4 ft. wide times an average depth of rock of 3 ft. ) .
In reviewing past projects , it appears that for small
quantities of rock excavation , the unit price should be
around $65-570 per cubic yard . I am therefore approving a
lur..p sum amount of $8 , 400 .00 for this bid item ( 120 cubic
yares @ $40 .00 per yard ) .
Amount Requested : $10 ,935.00
Amount Approved: $ 8 .400 .00
5. Remove hydrant at C.A. 16 .
This item is approved .
Amount Reauested: $750.00
Amount Approved: $750 .00
6. Install air release valves.
These items were in=stalled at SPUC' s request and your costs
were previously approved by them. (Two valves az $550 .00
each for a total o $1 , 100 .00)
Amcu.-,t Requested: s1 , i00 .00
Amour•t Approved : 51 , 100 .00
Sumr2ry of the above listed items pertaining to the watermain
installation.
Total Amount Requested : $15 , 603 .00
Total Amount Approved : $13 ,066 .00
The summary of both parts of your reddest is as follows:
Total Additional Compensation Requestec : $21 , 191 .12
Total Amount Approved : $16 , 159 .70
We will prepare a change order in the amount of $16 , 159 .70
covering those items discussed in this letter and notify your
office when the change order is ready for signing. The payment
for this change order will be included in the October partial
.. payment for this project.
Please contact this office if you have any questions or comments.
_
Sincere
/fG
David E. Hutton
City Engineer
DH/pmp
cc: Lou VanHout, Utilities Mgr.
MEMO TO: Dennis Kraft., Acting City Adminis ator
FROM: Steve Hurley, MIS Coordinator
SUBJECT: Copier Purchase
DATE: 11/8/88
INTRODUCTION: Bids were received and opened October 25, 1988 for
a plain paper copier.
BACKGROUND: $20, 000 has been set aside in the 1988 Capital
Equipment budget for copier purchase.
Thirteen copiers were bid by nine different vendors. Bids ranged
from a low of $13 ,964. 20 to a high of $25,804. 40 including one year
(based on 480, 000 copies) of service and supplies.
All copiers bid met minimum specifications (copy volume, speed,
etc. ) however, most machines varied from the specifications and
each other based on additional features such as duplexing, editing
and memory.
Normally the bid procedure would require the City to award the
lowest dollar bid, however, it is the opinion of the City Attorney
that since the specifications indicated a "minimum" in several
instances, e.g. copier speed, the copier selection can be based on
features exceeding specifications.
The three lowest bids were:
Sharp SF-9560 Devney Office Machines $13 ,964.20
Sharp SF-9750 Devney Office Machines $14 , 964.20
Savin 7500 Copy Duplicating Products $15, 029 . 00
The two Sharp models differ enough in speed, document handling and
editing for City staff to recommend the higher cost machine.
References were checked on Devney and the Sharp SF-9750 copier.
Even though Devney is located in Mankato they have been servicing
this south metro area for a number of years and guarantee a four
hour response time. Customers using the SF-9750, including Scott
County, are very pleased with its performance and features.
RECOMMENDATION: The Equipment Committee has reviewed the bids and
is in concurrence with staff's recommendation. Award bid to Devney
Office Machines of Mankato for a Sharp SF-9750 copier at a total
price of $14 , 964 .20 which includes a one year (estimated) service
cost of $1,888. 00, one year (estimated) supply cost of $1, 606.20
and an electronic copy counter at a cost of $475. 00.
REOUESTED ACTION: Move to award bid to Devney Office Machines of
Mankato, Minnesota for a Sharp SF-9750 plain paper copier in the
amount of $14 ,964. 20. Funds to come from 1988 Capital Equipment
budget.
i
1986 CITY OF SHAKOPEE CHECK REGISTER 11-09-88 PAGE I
CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. 0 P.O. 9 MESSAGE
314024 11/09/08 188.64 ASSOCIATED ASPHALT SURFACE MAT 01-4215-429-42
188.64 .
•.rarr a♦•-CKS
314026 11/09/88 2. 17 AUTO CENTRAL SUPPLY SUPPLIES 01-4210-426-42
314026 11/09/88 10.66 AUTO CENTRAL SUPPLY EQUIP MAINT 01-4232-312-31
314026 11/09/88 6.46 AUTO CENTRAL SUPPLY EQUIP MAINT 01-4232-321-32
314026 11/09/89 276.86 AUTO CENTRAL SUPPLY EQUIP MAINT 01-4232-441-44
296. 15 .
♦....a aa•-CNS
314029 11/09/88 112.80 E F ANDERSON d ASOC SUPPLIES 01-4210-428-42
112.80 .
•.♦aa.
....LKS
1 UO15 11/09/68 95.65 ASSOC MECH CONTR INC BLDG MAINT 01-4230-181-16
314035 11/09/88 1,939.06 ASSOC MECH CONTR INC BLDG MAINT 01-4230-617-61
314035 11/09/88 49.04 ASSOC MECH CONTR INC EQUIP MAINT 01-4232-441-44
2,063.75 .
arra.• .0-CKS
314038 11/09/88 174.00 AM PLANNING ASSN DUES d SUBSCRIPT 01-4391-171-17
174.00 .
...... .a•-CKS
314048 11/09/88 19.00 AT 6 T COMM TELEPHONE 01-4321-121-12
314048 11/09/88 .35 AT 6 T COMM TELEPHONE 01-4321-151-15
314048 11/09/88 .58 AT d T COMM TELEPHONE 01-4321-171-1T
314046 11/09/68 26.61 AT d T COMM TELEPHONE 01-4321-311-31
314048 11/09/68 3.68 AT 4 T COMM TELEPHONE 01-4321-321-32
314048 11/09/88 5.50 AT 6 T COMM TELEPHONE 01-4321-411-41
314048 11/09/88 .60 AT d T COMM TELEPHONE 01-4321-421-42
314040 11/09/88 1 .26 AT 0 T COMM MISC 01-4499-331-33
314048 11/09/88 4.46 AT 6 T COMM MISC 01-4499-411-41
314048 11/09/88 1 .18 AT d T COMM TELEPHONE 14-4321-142-14
314048 11/09/88 2. 16 AT 6 T COMM TELEPHONE 71-4321-SS7-41
65.38
•.vara ...-CKS
314052 11/09/88 816.70 BATTERY UHSE. INC. SUPPLIES 01-4210-441-44
216.70 +
314053 11/09/68 43.39 BERENS SUPPLIES 01-4210-321-32
43.39
•....• ....CNS
314058 11/09/88 32.00 BAUER BUILT EQUIP MAINT 01-4232-441-44
32.00 +
1988 CITY OF SHAKOPEE CHECK REGISTER 11-09-68 PACE 2
CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. $ P.O. $ MESSAGE
314059 11/09/88 8.34 BUSINESS OUTFITTERS SUPPLIES 01-4210-131-13
314059 11/09/88 135.52 BUSINESS OUTFITTERS SUPPLIES 01-4210-151-15
314059 11/09/88 125.00 BUSINESS OUTFITTERS SUPPLIES 01-4210-171-17
314059 11/09/88 116.16 BUSINESS OUTFITTERS SUPPLIES 01-4210-311-31
314059 11/09/88 19.79 BUSINESS OUTFITTERS SUPPLIES 01-4210-333-33
314059 11/09/88 76.63 BUSINESS OUTFITTERS SUPPLIES 01-4210-421-42
314059 11/09/88 13.98 BUSINESS OUTFITTERS SUPPLIES 01-4210-911-91
314059 II/O9/BB 231 .20 BUSINESS OUTFITTERS CAPITAL EQUIP 01-4511-311-31
726.62
«rwt ww ttw-CKS
314061 11/09/88 375.33 BRYAN ROCK PRODUCTS SURFACE MAT 01-4215-427-42
375,33 +
••vrr+ +••-CNS
J1406] 11/09/88 142.25 BUSINESS REC CORP MN SUPPLIES 01-4210-133-31
142.25 +
•q•a« •••-CNS
]1407] 11/09/88 171 .10 BOY SCOUT TR $218 MIBC 01-1890-000-00
371 .10 +
«•v+r« t++-CN8
31408] 11/09/88 150.00 BUREAU OF CRIMINAL RENTS 01-4380-311-31
150.00
314064 11/09/68 1 ,088.75 CARGILL SALT DIV SURFACE MAT 01-4215-433-42
1 ,088.75 «
••++•• r•w-CN8
314089 11/09/88 5.18 CHAMPION AUTO STORE SUPPLIES 01-4210-333-33
314089 11/09/88 6.99 CHAMPION AUTO STORE EQUIP MAINT 01-4232-321-32
12.37 .
314090 11/09/88 74.00 CHAPIN PUBLISHING DUES 6 SUBSCRIPT 01-4391-411-41 4593
74.00 +
+•t••v •t+-CKS
314106 11/09/88 2,335.66 JULIUS A. COLLER 11 PROF SERV 01-4310-161-16
2,335.66
•+•+«v •+v-CKS
314112 11/09/88 6.79 JUDITH COX SUPPLIES 01-4219-111-11
6.79 +
314113 11/09/88 5.40 ' CHAN/LAWN/SPORTS EQUIP MAINT 01-4232-631-62 55400
5.40 +'
1968 CITY OF SHAKOPEE CHECK REGISTER 11-09-88 PAGE 3
CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0, INV. B P.O. 8 MESSAGE
314114 11/09/88 160.00 COMM. AUDITORS SUPPLIES 01-4210-321-32 421059
314114 11/09/88 12.00 COMM. AUDITORS EQUIP MAINT 01-4232-321-32 421059
172.00
314115 11/09/88 2.65 C.N. CARP. LUMBER BLOC MAINT 01-4230-441-44
314115 11/09/88 25.89 C.H. CARP. LUMBER BLDC MAINT 01-4930-630-62
28.74
w��9• 499-CKs
314147 11/09/88 5.22 EASTMAN DRUG SUPPLIES 01-4210-311-31
314147 11/09/88 12.28 EASTMAN DRUG SUPPLIES 01-4210-319-31
314147 11/09/88 11 .99 EASTMAN DRUG SUPPLIES 01-4210-335-33
29.49
•....• •.9-CKS
314179 11/09/88 10.60 FIRST AVE CLEANERS BLOC MAINT 01-4230-181-18
314179 11/09/88 10.60 FIRST AVE CLEANERS BLOC MAINT 01-4230-182-18
314179 11/09/88 10.60 FIRST AVE CLEANERS BLDG MAINT 01-4230-311-31
314179 11/09/ea 10.60 FIRST AVE CLEANERS BLOC MAINT 01-4230-421-42
42.40
•re4.♦ ....CKS
314204 11/09/88 2.97 HARMONS HOWE SUPPLIES 01-4210-311-31
314204 11/09/88 12.29 HARMONS ROUE SUPPLIES 01-4210-621-62
314204 11/09/88 4.65 HARMONS HOWE BLDG MAINT 01-4230-617-61
314204 11/09/88 4.78 HARMONS HOWE BLOC MAINT 01-4230-630-62
314204 11/09/88 25.98 HARROWS HOWE EQUIP MAINT 01-4232-321-32
50.67
•����• ...-CKS
314E I0 11/09/88 5,571 .46 HOLST EKC INC OTHER IMPROV 71-4519-557-41
5,571 .46
314211 11/09/88 21 .00 HENNENB ICO EQUIP MAINT 01-4232-441-44
el .00 .
•...r• •.•-CKs
314213 11/09/88 39,883.21 HARDRIVES INC SEAL COATING 01-4242-428-42
314213 11/09/88 39,494.34 . HARDRIVES INC OTHER IMPROV 65-4519-567-41
79,377.55 9
♦����♦ •��-LKS
JIIEIS II/09/88 25,444.17 8 M HENTCES 6 BONS OTHER IMPROV 65-4519-563-41
95,441.17 9
•44.44 ....CKS
314217 11/09/88 34.00 MENNEN ELEC INC EGUIP MAINT 01-4232-427-42
1988 CITY OF SHAKOPEE CHECK REGISTER II-09-86 PAGE 4
CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. 0 P.O. 0 MESSAGE
34.00 r
314218 11/09/08 21 .00 DAVID HUTTON TRAVEL 6 SUBSIST 01-4330-411-41
21 .00 .
•so r. ..r-CKS
314238 11/09/86 269.70 INET. TESTING INC PROF SERV 01-4310-411-41
314238 11/09/88 276.45 INST. TESTING INC PROF SERV 01-4310-428-42
314238 11/09/88 38.95 INST TESTING INC PROF SERV 21-4310-561-41
314238 11/09/88 830. 11 INST, TESTING INC PROF SEND 65-4310-566-41
314238 11/09/08 348.27 INST. TESTING INC PROF SERV 65-4310-567-41
314238 11/09/88 66.50 INST. TESTING INC PROF SERV 71-4310-557-41
1 ,829.98
r..rr. ...-CKS
314243 11/09/98 201 .34 INTERS. DIESEL INC EQUIP MAINT 01-4232-321-32
314243 11/09/08 105.79 INTERS, DIESEL INC EQUIP MAINT 01-4232-441-44
307. 13 .
rrru. .0-CK8
314265 11/09/88 6.24 KMART SUPPLIES 01-4210-312-31 779631
6.24 .
..a... .44-CK8
]14261 11/09/80 10.99 KOEHNENS STANDARD EQUIP MAINT 01-4232-312-31
314267 11/09/08 24.00 KOENNENS STANDARD EQUIP MAINT 01-4232-319-31
314267 11/09/88 6.00 KOEHNENS STANDARD EQUIP MAINT 01-4232-331-33
314267 11/09/88 3.00 KOEHNENS STANDARD EQUIP MAINT 01-4232-411-41
43.99 w
.w...w u•-CKS
314273 II/09/88 10.94 DENNIS KRAFT TRAVEL 6 SUBSIST 01-4330-121-12
314273 11/09/88 20.03 DENNIS KRAFT TRAVEL 6 SUBSIST 01-4330-171-17
314273 II/09/88 19. 13 DENNIS KRAFT TRAVEL 6 SUBSIST 01-4330-221-22
50. 10
..x.w. ...-CK8
314288 11/09/08 6.33 LATHROP PAINT INC. SUPPLIES 01-4210-421-42
314288 II/09/88 29.72 LATHROP PAINT INC. SUPPLIES 01-4210-427-42
314288 11/09/88 42.39 LATHROP PAINT INC. BLDG MAINT 01-4230-630-62
78.44 .
....rr •.r-CK8
314E 92 11/09/88 12.30 DELORES M LEGERE TRASUBSTST 01-4330-111-11
12.30 .
...... ...-CNB
314297 11/09/88 200.00 LOGIS PROF SERV 01-4310-152-IS 5828
1988 CITY OF SHAKOPEE CHECK REGISTER 11-09-88 PAGE 5
CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. 0 P.O. 8 MESSAGE
314297 11/09/88 100.00 LOGIS PROF SERV 01-4310-153-15 8828
314297 11/09/88 100.00 LOGIS PROF SERV 73-4310-731-73 8828
400.00 r
rw w••w www-CKS
]14]01 11/09/88 739.50 LOCAL UNION 6120 REMIT UNION DUES 81-4924-000-00
739.50 r
•rw«wr www-CNB
314]t0 11/09/88 3.76 LOY I NR PHOTO SUPPLIES 01-4210-311-31
314310 11/09/88 4.27 LOY 1 NR PHOTO SUPPLIES 01-4210-333-33
314310 11/09/88 136.18 LOY 1 HR PHOTO SUPPLIES 01-4210-335-33
114310 11/09/80 17.93 LOY I HR PHOTO PRINT 6 PUB 01-4350-611-61
162.14
rrr••♦ ww♦-CKS
314337 11/09/88 111 .21 MINNEGASCO UTILITIES 01-4370-161-16
314137 11/09/88 23.08 MINNECASCO UTILITIES 01-4370-182-I6
314337 11/09/88 183.44 MINNEGASCO UTILITIES 01-4370-311-31
314337 11/09/88 349.2E MINNEGASCO UTILITIES 01-4370-121-32
314337 11/09/88 366.87 MINNEGASCO UTILITIES 01-4370-421-42
31037 11/09/88 102.79 MINNEGASCO UTILITIES 01-4370-611-61
314337 11/09/88 46.87 MINNEGASCO UTILITIES 01-4370-622-62
1.183.48
rrrwwr •r•-CKS
314146 11/09/80 54.84 MOTOR PARTS SUPPLIES 01-4210-441-41
314346 11/09/88 386.50 MOTOR PARTS EQUIP MAINT 01-4232-321-32
314146 11/09/88 176.38 MOTOR PARTS EQUIP MAINT 01-4232-441-44
617.72 w
rrw•wr •ww-CKS
114160 11/09/88 97.14 MINNESOTA UC FUND UNEMPLOY COMP 01-4152-171-17
97.14 r
114361 11/09/88 182.41 MID CENTRAL INC SUPPLIES 01-4210-321-32 3593
182.41
rr«w•r wrw-CKS
314369 11/09/88 350.75 MN CONWAY FIRE EQUIP MAINT 01-4232-321-32
350.75
wwrrww www-CKS
314380 11/09/88 130,798.83 NORTHDALE CONST INC OTHER IMPROV 65-4519-566-41
130,796.83
rr•wwr wrr-CNS
314412 11/09/88 6.976.75 0 S M 6 ASSOC INC PROF SERV 21-4310-561-41
1988 CITY OF SHAKOPEE CHECK RESISTER 11-09-88 PAGE 6
CHECK N0, DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. R P.O. 0 MESSAGE
314412 11/09/88 6,392.00 0 S M 8 ASSOC INC PROF SERV 23-4310-570-41
314412 11/09/88 5,623.07 0 S M 6 ASSOC INC PROF SERV 25-4310-521-41
314412 11/09/80 3,243.21 0 S M 6 ASSOC INC PROF SERV 65-4310-566-41
31441e 11/09/88 1 ,078.20 0 S M 8 ASSOC INC PROF SERV 7I-4310-557-41
e3,313.27 r
a+ar+• •++-CNS
]14418 11/09/88 315.00 PRIOR LAKE ACC. SURFACE MAT 01-4215-433-42
315.00
♦a++++ r++-CKS
314440 11/09/88 5.75 PARKSIDE PRINT INC SUPPLIES 01-4e10-411-41
314440 11/09/88 133.66 PARKSIDE PRINT INC PRINT 6 PUB 01-4350-311-31
314440 11/09/88 156.95 PARKSIDE PRINT INC PRINT It PUB 01-4350-333-33
296.36 +
«r♦u+ ++•-CKS
314444 11/09/88 300.00 PIONEER ENGINEERING PROF SERV 65-4310-567-41
300.00 +
r+++++ ++•-CKS
314448 11/09/88 528.00 PRECISION METAL FAB EQUIP MAINT 01-4E32-321-32
528.00 +
++++a+ rr•-CKS
314457 11/09/88 59.92 RADIO SHACK SUPPLIES 01-4210-411-41 630294
59.92 r
••saaa +a•-CNS
3144S9 11/09/88 e30.90 REDFIELD ELECTRIC BLDG MAINT 01-4e30-181-18 5104
314459 11/09/88 227.74 REDFIELD ELECTRIC BLDG MAINT 01-4230-182-18 5104
314459 11/09/88 184.08 REDFIELD ELECTRIC BLDG MAINT 01-4230-321-32 5057
642.72
314461 11/09/88 6,20 REYNOLDS WELDING SUPPLIES 01-4810-441-44
6.20 «
314462 11/09/88 87.13 ROAD RESCUE INC SUPPLIES 01-4e10-321-32 100080
87.13
•a uaa •++-CNS
314481 11/09/88 550.00 RYBAK D 6 T SERV PROF SERV 01-43t0-651-65
550.00 +
r+♦+++ a++-CKS
314485 11/09/88 8,771 .00 RYDER STU TRANS SERV SWMTC GRANT 14-3319-000-00
1988 CITY OF SHAKOPEE CHECK REGISTER II-09-88 PAGE 7
CHECK N0. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0, INV. 0 P.O. 8 MESSAGE
8,771 .00 -
u«•r• «••-LKS
111502 11/09/88 26.95 SHAKOPEE FORD EQUIP RAINY 01-4232-312-31
314502 11/09/88 197.66 SHAKOPEE FORD EQUIP MAINT 01-4232-441-44
224.61
•rw«• r«r-CNS
311505 11/09/88 2,166.75 SHAKOPEE ACCESS CORP MIBC 16-3890-000-00
2, 166.75
•«•r«• rrr-CKS
314SOB 11/09/88 60.80 SOUTHWEST SUBURBAN PRINT 6 PUB 01-4350-121-12
60.80
314509 11/09/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4310-181-16
314509 11/09/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4370-182-18
314509 11/09/88 9.50 SHAKOPEE SERVICES UTILITIES 01-4370-184-18
314509 11/09/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4170-311-11
314509 11/09/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4370-321-32
314509 11/09/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4370-421-42
314509 11/09/88 52.00 SHAKOPEE SERVICES UTILITIES 01-4370-621-62
191 .50 «
rr•rrr rrr-CKS
314517 11/09/88 150.00 SPDC SEAL COATING 01-4212-428-42
314597 11/09/88 390.98 SPUC UTILITIES 01-4370-181-18
314517 11/09/88 320.31 SPUC UTILITIES 01-4370-182-18
314517 11/09/88 236.25 SPUC UTILITIES 01-4370-311-31
314517 11/09/88 95.78 SPUC UTILITIES 01-4370-321-32
314517 11/09/88 19.50 SPDC UTILITIES 01-4370-351-31
314517 11/09/88 172.51 SPUC UTILITIES 01-4370-421-42
314517 11/09/88 307.89 SPUD UTILITIES 01-4170-427-42
314517 11/09/88 210.17 SPDC UTILITIES 01-4370-611-61
314517 11/09/88 10.18 SPDC UTILITIES 01-4370-622-62
314517 11/09/80 6.50 SPUC UTILITIES 01-4370-626-62
314517 11/09/88 196.02 SPDC UTILITIES 01-4370-628-62
114517 11/09/88 113.69 SPDC CONTINGENCY 01-4991-911-91
114517 11/09/86 219.00 SPDC OTHER IMPROV 26-4519-559-41
314517 11/09/88 1,560.00 SPUC OTHER IMPROV 65-4519-568-41
314517 11/09/88 10,668.00 SPUC WATER CONNECTS 83-3831-000-00
314517 11/09/88 11190.00 SPUC WATER METERS 83-3832-000-00
16,186.78 «
314518 11/09/88 36.70 BY FRANCIS REG MED PROF SERV 01-4310-313-31
114518 11/09/88 177.00 ST FRANCIS REG MED PROF SERV 01-4310-121-32
213.70
carr• rrr-CKS
]11520 11/09/88 35.00 STARKS CLEANING SLOG MAINT 01-4230-181-I6
1958 CITY OF SHAKOPEE CHECK REGISTER II-09-85 PAGE B
CHECK N0, DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. 0 P.O. 4 MESSAGE
314520 11/09/98 25.20 STARKS CLEANING BLDG MAINT 01-4830-182-16
314520 11/09/88 9.50 STARKS CLEANING BLDG MAINT 01-4230-184-18
314520 11/09/88 18.30 STARKS CLEANING BLDG MAINT 01-4230-321-32
88.00 r
•«.n.. ♦..-CKS
314522 11/09/88 235.00 SHAKOPEE TONING PROF SERV 01-4310-312-31
235.00 +
♦rr«+• •.•-CKS
319528 11/09/88 321 .32 ST PAUL PIONEER PRINT 6 PUB 01-4350-121-12
321 .32
•r s.er ...-CKS
314533 11/09/88 47.19 BARRY STOCK TRAVEL 6 SUBSIST 14-4330-142-14
47.19
...-CNS
314538 11/09/88 867.80 STAR TRIBUNE PRINT d PUB 01-4350-121-12
314538 11/09/88 125.46 STAR TRIBUNE PRINT 6 PUB 01-4350-131-13
393.26 .
r rs rrr ...-CKS
314581 ii/09/68 15.22 U 8 WEST CONK TELEPHONE 01-4321-111-11
314581 11/09/88 16.52 U S WEST COMM TELEPHONE 01-4321-121-12
314581 11/09/88 30,44 U S WEST COMM TELEPHONE 01-4321-131-13
314581 11/09/88 97.77 U 8 WEST COMM TELEPHONE 01-4321-151-15
314581 11/09/88 45.66 U S WEST COMM TELEPHONE 01-4321-171-17
314581 11/09/88 117.45 U S WEST COMM TELEPHONE 01-4321-182-18
314581 11/09/88 368.98 U S WEST COMM TELEPHONE 01-4321-311-31
314551 11/09/80 54.07 U 8 WEST COMM TELEPHONE 01-4321-321-32
3I4581 11/09/08 60.88 U 8 WEST COMM TELEPHONE 01-4321-331-33
314581 11/09/88 14.10 U 8 VEST COMM TELEPHONE O1-4321-351-31
314561 11/09/08 60.88 U S WEST COMM TELEPHONE 01-4321-411-41
314581 11/09/68 123. 14 U 8 WEST COMM TELEPHONE 01-4321-421-42
314581 11/09/88 1 .09 U S WEST COMM TELEPHONE 14-4321-142-14
314501 11/09/88 15.22 U S WEST COMM TELEPHONE 15-4321-191-19
314581 11/09/68 15.22 U S WEST COMM TELEPHONE 16-4321-231-23
1 ,036.64 r
u ru•
•..-CKS
314594 11/09/88 60.98 VALLEY SPORTS SUPPLIES 01-4210-311-31 3452
60.98
rtr+rr« •..-CKS
311606 11/09/88 3,359.10 VAN POOL SERV INC UTILITIES 14-4370-143-14
3,359. 10
•«+u• ..•-CKS
1988 CITY OF SHAKOPEE CHECK REGISTER 11-09-88 PAGE 9
CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. 6 P.O. 9 MESSAGE
314626 11/09/88 30.19 UILLIAMS STEEL SUPPLIES 01-4210-441-44
30.19
♦rrrr• •r•-CKS
314630 11/09/88 17.711 .88 WASTE MANAGEMENT UTILITIES 01-4370-721-72
17,711 .88
rr rr r. r.4-CNS
314653 11/09/88 155.40 ZEP MFG CO SUPPLIES 01-4210-441-44
155.40
..rrrr ..r-CKS
314800 11/09/88 60.00 ASPHALT INSTITUTE CORP 6 SCHOOLS 01-4390-411-41
60.00
314801 11/09/86 9.77 DIXIE USA INC SUPPLIES 01-4210-321-32
314801 11/09/88 379.00 DIXIE USA INC CAPITAL EQUIP 01-4511-321-32
388.77 r
314802 11/09/88 50.00 HAHN MARXETINC CORP PROMOTIONS 14-4319-142-14
314602 11/09/88 50.00 HAHN MARKETING CORP PROMOTIONS 14-4319-143-14
100.00
314803 11/09/88 56.24 ITEM CHEVROLET CO EQUIP MAINT 61-4232-441-44
56.24
314804 11/09/88 9.50 STATE OF MINNESOTA DUES 6 SUBSCRIPT 01-4391-171-17
9.50
314805 11/09/88 1 ,483.00 MUNICIPAL ORD CO INC PROF SERV 01-4310-131-13
1 ,483.00 r
314806 11/09/88 806.38 RONALD NELSON PROF SERV 15-4310-191-19
806.38
314807 11/09/88 350.00 GERALD M POOLE CONF 6 SCHOOLS 01-4390-311-31
350.00
314806 11/09/88 10.86 ST PAUL BAP/EQ CO SUPPLIES 01-4210-101-18
314808 11/09/88 6.12- ST PAUL BAR/EQ CO SUPPLIES 01-4210-181-18
314808 11/09/88 27.23 ST PAUL BAP/EO CO SUPPLIES 01-4210-311-31
314806 11/09/88 25.89 ST PAUL BAP/EO CO SUPPLIES 01-4210-321-32
314608 11/09/88 27.23 ST PAUL BAP/EO CO SUPPLIES 01-4210-421-42
85.09 r
314809 11/09/88 55.33 SIMON d SCHUSTER INC SUPPLIES 01-4210-121-12
55.33 r
314010 11/09/88 1 ,034.34 DWIGHT SCHULTZ PROF SERV 01-4310-651-65 1617
1 ,034.34 r
314811 11/09/88 202.50 THOMPSON PUB GR SUPPLIES 01-4210-151-15
1986 CITY OF SHAKOPEE CHECK REGISTER 11-09-88 PACE 10
CHECK N0, DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0. INV. S P.O. 0 MESSAGE
202.50 r
314812 11/09/88 23.90 TEXAS INSTRU INC SUPPLIES 01-4210-111-41
23.90 r
314811 11/D9/88 213.56 GLORIA M VIERLING TRAVEL 6 SUBSIST 01-4330-111-11
213.56
314814 11/09/08 1 ,338.80 GENERAL TIRE SERV EQUIP MAINT 01-1232-126-42 51770
1,338.80
u tur •r•-CN6
81,746. 13 FUND 01 TOTAL GENERAL FUND
12,279.56 FUND 14 TOTAL TRANSIT
821 .60 FUND 15 TOTAL HRA
8,181 .97 FUND 16 TOTAL CABLE
7,015.70 FUND 21 TOTAL CAPITAL IMPROVEMENT FO
6,392.00 FUND 23 TOTAL SOUTHERLY BY-PASS
5,623.07 FUND 25 TOTAL DRAINAGE CAPITAL PROJECT
219.00 FUND 26 TOTAL DOWNTOWN REDEVELOPMENT
202,018.97 FUND 65 TOTAL 1988 IMPROVEMENT - CP
6,710.32 FUND 71 TOTAL SEWER FUND
100.00 FUND 73 TOTAL STORM DRAINAGE UTILITY
739.50 FUND 01 TOTAL PAYROLL TRUST
11,850.00 FUND 83 TOTAL UTILITY TRUST
339,713.82 TOTAL
ACCOUNTS PAYABLE LEOOLIR 1988
M,u L1, November Pug, 1 --_- -------_'- Bu Lch
I,AniL Acc L_ C r_Ac e L. Amount Beniarks Ck . No. Vendor Ck. Am -
01.4982.911.91 01.1010 267.07 Taxes 27665 Scott Cty Treas 267.07
01.3650.000.00 01.1010 20.79 Refuse Disp 27666 Jewel Ericson 20.79
01.4390.312.31 01.1010 375-00 Conf & Schools 27667 Ramsey Cty PTAC 375-00
01.4390.111.11 01.1010 25-00 Conf & Schools 27668 Lg MN Cities 25.00
84.3131.000.00 84.1010 356.85 C.O. Chg. 27669 B & D Dev. 356.85
84.3131.000.00 84.1010 414.00 C.O. Chg. 27670 Robert Jaspers 414.00
84.3131.000.00 84.1010 333.00 C.O. Chg. 27671 Donelson Homes 333-00
81.4932.000.00 81.1010 311.60 Remit Uniform Rent 27672 Unitog Rental Sery
01.4210.441.44 01.1010 3.50 Supplies 27672 315.10
71.4411.711.71 71.1010 71,104.56 Current Use Chg. 27673 Metro Waste
71-3833-000 00 71.0110 15,790.50 SAC Chg. 27673 1. 86,895.06
01.4310-333- 33 01 . 1010 1,172.89 Prof Sery 27674 John Wagner 1,172.89
0]..4390.111.11 01.1010 25-00 Conf & Schools 27675 Lg of MN Cities 25.00
01.4330.158.15 01.1010 12.00 Travel & Subsist 276'76 IPMA - MN Chapter 12.00
81.4920.000.00 81.1010 9,017.48 Remit FIT 27677 1st Nat-1 - Shakopee
81.4922.000.00 81.1010 6,107.72 Remit FICA 2'7677 "
81.4928.000.00 81.1010. 164.8o Remit Medicare 27677 15,290.00
81.4921.000.00 81.1010 3,493 14 Remit SIT 27678 Comm of Revenue 3,493.14
81.4931.000.00 81.1010 1,175-00 Remit Payroll Sav 2'7679 1st Nat'l - Shakopee 1,175.00
81.4927.000.00 81.1010 3,000.00 Remit Defer Comp 27680 PEBSCO 3,000.00
81.4927.000.00 81.1010 4,135.08 Remit Defer Comp 27681 PEBSCO 4,135-08
81.4927.000.00 81.1010 50.00 Remit Defer comp 27682 IDS 50.00
81.4923.000.00 81. 1010 8,770.73 Remit PERA 27683 PERA 8,770.73
01.4100.121.12 01.1010 3,987..04 Salaries FT 27684 John K Anderson 3,987.04
01.4390.421.42 01.1010 84.00 Conf & Schools 27685 Henn. Tech Inst 84.00
84.3131.000.00 84.1010 450.00 C.O. Chg. 27686 Wiggin, Inc. 450.00
$130,646.75 130, .75
ACCOUNTS PAYABLE LEDGER 1988
Kni ib November Page 2 --� - Da Lcb fl__-__
IkLiL Ace L. Cr. Acct. Amour,L Ilemarks Ck. No. Vendor l;k. Aad..
FUND TOTALS
01 - General Fund $ 5,972.29.
71 - Sewer Fund 86,895 06
81. - Payroll Trust 36,225-55
811 — Escrow 1 553.85
$130, a .75
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Al DuBois - Austin Street Restoration Claim
DATE: November 4, 1988
INTRODUCTION•
At the October 18th meeting, Councilmember Scott read the attached
information (Exhibit 'A' ) in which he, on behalf of Mr. DuBois,
implied that the City had followed improper procedures when putting
together the agreement between Jim Hauer and the City. The
comments made by Gary Scott are attached so we can respond
specifically to each comment as requested by Council October 18th.
BACKGROUND:
The Exhibit 'A' dates beginning with the July 8, 1987 date and
ending with the September 28, 1988 date are all correct.
The July 14, 1987 date is the correct date for both the passage of
Resolution No. 2377 and authorization to sign the agreement. The
document dates were hand written in by the Clerk as July 14th the
date of passage, but that date does not reflect the date it was
signed by the Mayor, City Clerk or City Administrator. The City
Clerk processes the execution of all resolutions, ordinances and
agreements after passage. We do not sign any of them until they
are approved by Council. It is presumptuous to imply from the
"effective date" that signatures were actually obtained early in
the day before Council action in the evening. Judy can attest to
the fact that City officials did not sign the Agreement or
Resolution prior to Council action on the 14th.
Under the section headed "Analysis" the implication is that the
initial estimate of $8, 327 was reduced to $4 , 957 through a
"contrived division of work to avoid formal bids" . Attached
Exhibit 'B' shows the original estimate, the revised estimate and a
map that illustrates the initial engineers configuration for the
storm sewer which is crossed out. It was this redesign of the
project that lowered the price, and this can be confirmed by Ken
Ashfeld who was City Engineer at the time. The requirement for
seeking formal bids is $15, 000.
The second alligation under "Analysis" is that no alternative
informal bids were presented in the documentation. The revised
estimate has a column heading entitles "C.O. Unit Price" (See
Exhibit 'B' page 2) . This column is an excerpt from the unit price
costs from a City contract competitively bid and in effect at that
time. What the City Engineering Department did was compare
existing unit prices under a competitively bid construction
contract with the initial estimate costs and award the contract to
Mr. Hauer at the C.O. Unit Prices. That same sentence also alleges
that "poor judgement" was used in awarding a negotiated contract to
one of the interested parties. The City treated Mr. Hauer as it
treats any developer. That is, a developer selects his own
engineer, general contractor and subcontractors when doing "Plan All
work under our Developer's Agreements. The City is not involved in
these selections even though the engineer is designing and the
contractor is building facilities that will be owned by the City
(namely street, sewer, water, etc. ) . What the City does do is
require that the engineering design conform to City standards, and
that the construction is put in place in conformance with those
standards through City inspection. Finally, the City requires that
a letter of credit be held for 125% of the value of the work to be
done. All these things were done in dealing with Mr. hauer (see
attached letter of credit, Exhibit 'C') for work done in the public
right-of-way west of the street vacated. This was completed, but
the City withheld payment to Mr. Hauer because he hasn't completed
restoration of the vacated portion of the street.
The next sentence under "Analysis" states that the agreement was
"very poorly drawn for it didn't even contain a stipulated price
for the work, and raises a question of property by committing the
City force to improve private property" . City forces did not
improve private property. In fact Mr. hauer was to make these
improvements under the agreement with the City at his own expense.
Attached is Exhibit 'D' the actual agreement which was drafted by
Julius Coller, our City Attorney. The highlighted section
indicates that the pricelist was listed in agreement Exhibit 'A'
and incorporated in the agreement. The City did not pay for work
on the vacated portion of Austin Street which, became private
property, to remove public improvements placed on the Street right-
of-way before it was vacated. In doing so the City removed
potential maintenance and liability problems before they occurred.
SUMMARY:
All of the above material is in the City's file and was available
to Mr. DuBois and Mr. Scott. Neither requested to see the
information or asked staff to provide the information. If City
Council accepts my chronological responses to the "allegations" and
the supporting data ( Exhibits as copied from our file) , then it
would be appropriate for Council to simply accept our staff review
of the events and reject the unsubstantiated "allegations" as
presented at the October 18, 1988 meeting.
ACTION REOUESTED:
Pass a motion accepting the City Administrator's review of the
documents on file with the City as accurately portraying the events
in the City's handling of the DuBois/Hauer/City project to close
Austin Street.
JKA/tiv
The Dubois claim-- in a nutshell
July 8 , 1987 - Hauer and Dubois sign agreement
July 14 , 1987 - 1presumably sometime during office hours )
The City (Anderson ) signs an agreement with Hauer
to perform certain work, -INCL. $800 for soil 6 seed .
July 14 , 1987 - City Council passes Res 2377 vacating Austin St.
Later - Res 2377 becomes effective with Mayor Reinke ' s signar.ure
Aug 30, 1987 - DEADLINE FOR HAUER TO COMPLETE WORN
Later - City Engineer states that Bauer' s work unacceptable
and withholds approval of payment, but fails to enforce
the performance deadline.
Aug 24 , 1988 - Dubois pays Trio Nursery $800 for soil and seeding
after waiting a year for City to act.
Sept 28 , 1988 - City Engineer' s memo recommends paying Dubois his
claim as "one viable option"
Analysis :
It appears the City stuck it' s neck out all around in the entire deal
First, the actual original estimate of the work was 8 , 327 , an amount
that would require formal bids. So it' s oerectiy obvious that the
final agreemnt with Hauer for 4 , 957 was a contrived division of the
work in order to be handled by "negotiation" . But even the so-called
negotiation was clouded by the fact that no alternate informal bid=so
were presented in the documentation, and that extremely poor
judgment was used in awarding a negotiated contract to one of the
parties of interest.
Moreover , said agreement wasvery nogrly drawn - for it cicE ' 7
even contain a _ -.==-d Price the work, and raises a
_CrE-
-grove cam . . ^-c per-v.
s.- -z--- zo re-imburse Dubois
by Hauer witha
_3_
CITY OF SHAKOPEE
ITEM AMOUNT
1. Remove Catch. Basins. and
2. Remove 12" RCP ......................................................... S 500.00
5. Install C.P. Catch Basins ............................................... 1.200.00
6. 12" RCP ...................................................................... I.T40.00
8. 2341 Bituminous Patching ............................................. 1.100.00
TOTAL Cost Estimate to the Citv ............................ S 4.540.00
JAMES HAUER
ITEM AMOUNT
3. Remove Curb .............................................................. S 831.50
4. Remove Pavement and Base ......................................... 1,05:.50
7. CL-5 ..............................................................._.......... 532.00
°. Restoration (Toosoil and Seed) ...................................... 800.00
10. Installation ci Ser: . estimated 70'
at i'.00. De_. .^c: .................................................. 560.00
00---- --� - `-- ---...ate ......................................... .r :.
TOTAL COST ESTIMATE ._................................._..__._.... S 8.327.00
The follot+in, commers cc-.c---.ink t._ :=ore alloca ons are necessary:
I. For Items Acs. - _-.- -. Sic will be firm. he twill oerfa-m
the work an,
2_ For Items '.cz. E.
out to th,,C _.. _. .. ._:_. ...
ar, increa—
or ince-
of this ._1_ --- - -- _ . .__. _ _ .=rel
AUSTIN STREET VACATION -,AY
UNITS LR:iT P;=_ UNIT PRICE TOTAL
I Remove Catch Bas: ns I E.. ,.50. "0 .2'50. 00 5150.00
2 Remove . RLP
L. F. T. Op :0. 00 156.00
5 Remove Curb 1_.50 11 . 50 55(:9.00
Remove Pavement >. Rase 500 'S. Y. 50 11. 50 1150.00
5 Install LP Catch Basin 1 EA. _ . .200. 00 5700. 00 $1 ,200. 00
6 11, RCP NY
7 Class 5 N/A Use Salvaoed C1 . 5
8 2541 Eit. Pat-chi nu 16 TON 350.00 150. 00 t800. DO
9 Restoration
(Topsoil u Seed) 0.2 Acre 14 ,000,00 5-0,000. 00 SB00.00
'10 install Bulkhead 350. nn 5;0.�
_ 11 R&P. CB Castin? w/Nr 1 EA. Ey City Forces
.,ascinv
Adjust B. V. So, c _
-r -0,,. 00
_.a install Cu'-= .. Gutter
7B L.F. g0_. ,7? $54&.(10
5,807.00
.Sr..
-1M
-EEs_r n
I?LlvlU\ E. L-'19T. WAILR !'Ji(VICLn t7
V PLUG Al MAIN. RESTORE WET TAP
51RLLT TO EW,1L CLNWTION. ��, '
--X
a, - - - - ' i _� _ - -i EXiST- --Y2_°- �WAIERM-.\IN_
i
m_��
ST`RM SEWER , . 2, ,
EL u
IMMSI. M.H.2 -
r4 �---60' a ��T
a,:" 8'k 'TEE 72' -- X4 TEE "� 3 �C TEES lm
No TUB 'j ip , -
I� !( 10 EASEMENT I _ _ e w 10 - �,� 3�4' WATE =1 I•:
5 ' j ' E Z 2 SERVICE
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IRREVOCABLE LETTER OF CREDIT NO. 159
July 8, 1987
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Gentlemen:
In conformance with the provisions of the agreement between the City of
Shakopee and James J. Hauer, we hereby issue this Irrevocable Letter of
Credit in the amount of $2,820.00.
The drafts drawn under this credit are to be endorsed hereon and must bear
the clause "drawn Linder the First National Bank of Shakopee, Bank Credit
No. 159, dated July 8, 1987."
The First National Bank of Shakopee agrees with the drawers, endorsers
and bona fide holders of drafts drawn under and negotiated in compliance
with the terms of this credit that the same shall be duly honored upon pres-
entation at The First National Bank of Shakopee on or before September 8,
1987.
This Letter of Credit is subject to the Uniform Customs and Practice for
Commercial Documentary Drafts/ICC Publication No. 400.
Except as otherwise expressly stated herein, this Letter of Credit shall
be subject to and governed by the laws of the State of Minnesota, inclu-
the Uniform Commercial Code as applies to letters of credit.
Sincerely,
Robert J. Blenkush
Assistant Vice President
RJB/ir
SHAKOG'E MINNESOTA 55 ] _.
ATTACHMENT B
::r.Z.._-_ , A, Agreement has neer: race between the S -; co chan"we we jams �
rauer are ethers rales-ive to tn= vacation of -- . of .,.._. _r. -crest ant nese;.u-icn
_? vacating Austin Street sccd'- Of Davis Court a ;teC are a-
a result thereof_ this Agreement is made and enterer into ov and between the Cites of
Shakopee, party or the :first nzrt.and James Rauery party o'_ the Second part, as
follows:
in COFSIDZR2-ION of goof are valuable reciprocal promises,receipt and sr_`=iciency
of which onto acknowiedge, James Bauer, Party of the second part, as soon as may bE.
will furnish a__ rater_als anc perform or will sub contract with others to perform
and acco^J_-s.. the
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Remove ^ _ __ . c t of CCto t
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be paid '_o_ in cm __-__e aWnIZIng WEE SChedulE h=ereto KWChed, market_ EXhihiM ..
and incorncratEr
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DE once the f.11noi^e
Remove ontca__. lass_
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completer by boO parties bv the Z . day Of - 1957.unl=s- Cr.` s
CE--E __ accosted - ..._tna_ -reeaE-t.
Ovi% the Cir, of Shakopee has caused this reenent ro be sjrin d
cr. its 'oehal` by Circ 'd-inisrraror and Cin' Clerk ani James Hauer has hereunto a-`ixed
ais hand this ca.' 0` 9S-.
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MEMO TO: Mayor and City Council
FROM: Dennis R. Kraft, Acting City Administrator
RE: Recruitment of New City Administrator
DATE: November 10, 1988
Introduction
With the resignation of City Administrator John K. Anderson, the
City Council needs to hire a new City Administrator.
Background
At the meeting of November 1, 1988 City Council discussed the
question of the process to be used for the hiring of a new City
Administrator but did not arrive at any definite course of
action. The City Council did request that some additional
information be provided relative to the cost of document.
verification. The attached memo from Marilyn Remer provides a
response to that City Council directive.
The City Council will need to determine a specific process to be
followed and may want to draft a profile for the distribution to
potential City Administrator candidates. The period of
advertising for City Administrator candidates closes on November
18, 1988.
Possible times for work sessions to review the hiring process are
as follows:
Alternatives
1. Schedule a work session after the regular City Council
meeting (and executive session) on November 15, 1988.
2. Schedule a work session after the special meeting on
November 29, 1988 .
3 . Schedule a work session after the regular City Council
meeting on December 6, 1988.
4 . Adjourn the December 6th meeting to December 13th and
determine a course of action to be taken at that time.
Recommendation
It is recommended that the City Council review the information
presented above and the attached information and schedule a time
at which the hiring of a City Administrator can be discussed.
Action Requested
Move to schedule a work session to discuss the hiring of a City
Administrator for
Memo to: Dennis R. Kraft, Acting City Administrator
From: Marilyn Remer, Personnel Coordinator
Re: Additional Information on Verified Credentials, Inc. Charges
(Informational)
Date: November 7, 1988
Council at its November 1, 1988 discussed various screening options
available as aids in screening applicants for the City Administrator
position. Additional information on exact charges by Verified
Credentials, Inc. was requested.
She attached letter from Duane Burmeister, President of Verified
Credentials, Inc. clarifies the $12.00 per item fee. She arras Council
may want verified are very flexible. Any one or a combination of any the
following can be checked:
Employment Verifications
Education Verifications
Criminal Conviction Search
Credit Profile
Driving History
Personal References
Professional License
VERIFIED
CREDENTIALS
INCORPORATED
I(U)Ea}1 146111 SI1CV1, SLIiIC 214
Rurns011e, NIN 55337
Phone: (612)431-1811
November 3, 1988
City of Shakopee
129 Fast 1st Ave.
Shakopee, MN 55379
REFERENCE: Verification Costs.
Dear Marilyn,
The following information is to help clarify verification costs.
Fees are $12.00 per item checked. Examples:
1-Academic 2-Academic
3-Employment 2-Deployment
1-Criminal 1-Criminal
1-Credit 1-Credit
6 Verifications 6 Verifications
Cost=$72.00 Cost=$72.00
Each seperate employment check is one verification.
Each seperate academic check is one Verification.
I hope this will help you to determine the cost of our service.
Sincerely,
Duane Burmeister
President
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Judith S. Cox, City Clerk
RE: Expiring Terms on Boards and Commissions
DATE: November 9, 1988
INTRODUCTION:
On January 31, 1989, some terms on City Boards and
commissions will be expiring. It is appropriate for Council to
begin the recruitment and selection process for filling these
expiring terms.
BACKGROUND:
Pursuant to the City's guidelines for appointments and
operation of Boards and Commissions, Council is being advised of
the upcoming vacancies and the attendance record of the
individuals whose terms are expiring. Council should consider
the reappointment of these individuals at this time. Should
Council determine that the individuals merit reappointment, they
will be contacted by staff to determine if they wish to seek
reappointment.
Sixty (60) days prior to the expiration of the Board and
Commission terms, Council shall announce the vacancies and
applications will be accepted from all interested citizens of
Shakopee. Staff will place a notice of the expiring terms in the
official newspaper, and a notice will be posted on the bulletin
board at the First National Bank of Shakopee, the Citizens State
Bank, the Post Office, the Library, and a copy will be sent to
the Chamber of Commerce, the Shakopee Jaycees, the Lions, and any
other local organizations the Council so desires.
Pursuant to this policy, thirty (30) days prior to the
expiration of the Board and Commission terms, a committee
comprised of three Council members and the City Administrator
will meet to review all applications and interview applicants,
including incumbent members whose terms are expiring and who wish
to seek reappointment. The qualifications of the. members of the
commissions shall be those that, in the judgement of the
committee are representatives of the community and are qualified
by training, experience and interest for the fulfillment of the
commissions responsibility. The committee shall recommend all
qualified candidates per position to the Council for
consideration. The names of all qualified candidates will be
presented to Council for nomination at their first meeting in
January. Council shall then make appointments to the Boards and
commissions at their second meeting in January. All appointed
and reappointed individuals will assume their responsibilities at
the first meeting in February of their respective Boards or
Commissions. The individual appointed to the Shakopee Public
Utilities Commissions, however, will not take his or her office
until the utilities first meeting in April.
The Boards and Commissions, expiring terms and attendance
records are as follows:
Meetings
Committee Name Missed
Planning Commission/Board of John Schmidt 0
Adjustments and Appeals
Community Development Commission Al Purrie 1
Jane DuBois 0
Energy & Transportation Committee Carol Leverson 2
Donna Roman 1
Cable Communication Commission Lillian Abeln 0
Bill Anderson 0
Housing Advisory & Appeals Board Randy Laurent No Meetings
Larry Link Held
Building Code Board of Adjustment Randy Laurent No Meetings
& Appeals Larry Link Held
Shakopee Public Utilities Commission Jim Cook 1
Shakopee Community Recreation Board Dean Roper 2
Police Civil Service Commission John Roepke 0
RECOMMENDATION•
1) If Council determines that all individuals whose terms are
expiring should be considered for reappointment, Council
should direct staff to contact the individuals whose terms
are expiring to determine if they wish to seek
reappointment.
2) Staff should also be directed to advertise and post the
vacancies pursuant to the City's policy.
3) Appoint three Councilmembers to meet with the City
Administrator to review the applications and the applicants
prior to submitting qualified candidates for nomination in
January.
JSC/tiv
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Judith S. Cox, City Clerk
RE: Resolution No. 2978 , Approving the Preliminary Layout
and Ordinance No. 258, Adopting the Official Map for
169/101 Bridge and Minibypass Project
DATE: November 9, 1988
INTRODUCTION•
On November 4 , 1988 Mayor Lebens was in the office signing
documents for the City. At 9: 12 a.m. , I presented the
resolution approving the preliminary layout and the ordinance
adopting the official map for 169/101 bridge and minibypass
project to Mayor Lebens for her signature. Also present was
Jeanette Shaner. Mayor Lebens advised me that she refused to
sign them.
BACKGROUND•
As you are aware, on November 1, 1988 City Council adopted
Resolution No, 2978 and Ordinance No, 258 Resolution No. 2978
approved the preliminary layout for the trunk highway 169/101
bridge and minibypass project and Ordinance No. 258 adopted an
official map for the right-of-way and temporary easement for the
highway 169/101 bridge and minibypass in Shakopee. Mayor Lebens
indicated at that time that she would not be designing the
resolution nor the ordinance.
The documents have been presented to Mayor Lebens for her
signature. She has refused to sign them.
The City Attorney, Mr. Coller, has advised that the proper
action to take at this point is for Council to authorize and
instruct the City Attorney or Assistant City Attorney to start
mandamus proceedings compelling the execution of the documents or
declaring them to be valid, assuming that Council desires to make
the documents valid.
ALTERNATIVES•
1] Do nothing - the resolution and ordinance do not take
effect.
2] Start a writ-of-mandamus proceeding to compel execution
of documents.
RECOMMENDATION•
1] Make the renort of Judith S. Cox part of Council
proceedings.
2] Instruct the City Attorney or Assistant City Attorney
to start proceedings to require the Mayor to sign or
the Vice Mayor to sign Resolution No. 2978 and
Ordinance No. 258 or the alternative, declare the
resolution and ordinance valid without signature.
lip
On the morning of November 15, 1988 , Mayor Lebens stopped into
the office to sign documents for the City. She asked me to bring
to her the resolution and ordinance she had refused to sign on
November 4 , 1988 when I had presented them to her for her
signature.
At 8 : 40 A.M. I brought the resolution and ordinance into Mayor
Lebens office.
Present were Mayor Lebens and Myself.
Mayor Lebens stated, "I hereby refuse to sign Resolution No. 2978
and ordinance No. 258 because they are in direct conflict with
the provisions of Minnesota Statutes, Chapter 459 . 14 (Subd. 1) to
wit:
"Provide that no product or service other than the parking
of vehicles and the delivery thereof shall be dispensed or
furnished at or in connection with any such parking
facility. "
I cite the Handbook for Statutory Cities as authority for the
above action in which it clearly states that the Mayor of said
City "may not refuse to sign if the purpose, approval, and form
are legally correct . . "
"The two documents above mentioned are not in my judgement,
legally correct. "
Judith S. Cox, City Clerk
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Dave Hutton, City Engineer ��,j✓
SUBJECT: State Trunk Highway 101 Shakopee Bypass
DATE: November 9 , 1988
INTRODUCTION:
Attached is Resolution No. 2984, which authorizes the appropriate
City officials to execute an agreement with Barton-Aschman
Associates , Inc. for the purpose of providing design services
associated with the State Trunk Highway 101 Shakopee Bypass.
BACKGROUND:
On October 18 , 1988 the City Council directed staff to negotiate
a formal agreement with Barton-Aschman Assoc. , Inc . for design
services for 6 crossroads for the Shakopee Bypass (T.H. 101 ) and
to bring the agreement back to Council for approval prior to
execution.
Attached is a copy of the proposed agreement with Barton-Aschman.
- ---This agreement has been reviewed and approved by Mn/DOT
officials. The City Attorney has also reviewed the agreement and
finds its format acceptable. The total cost for the design
services as outlined in the agreement is a "not-to-exceed" figure
of $280 ,769 .89• This proposed amount of $280 ,769 .89 is within
current engineering design standards for services based on a
percentage of total construction costs.
ALTERNATIVES:
1 . Approve the contract with Barton-Aschman Assoc. , Inc. and
adopt Resolution No. 2984 .
2. Do not approve the contract with Barton-Aschman Assoc. , Inc.
and notify Mn/DOT that the City of Shakopee will not be
assisting them in the design portion of this project.
3 • Do not approve the contract with Barton-Aschman and direct
staff to negotiate a contract with a different consultant.
RECOMMENDATION:
Staff recommends Alternative No. 1 .
REQUESTED ACTION:
Offer Resolution No. 2984, A Resolution Authorizing Execution of
an Agreement with Barton-Aschman Associates , Inc. for Design
Services Associated with the State Trunk Highway 101 Shakopee
Bypass and move its adoption.
DH/pmp
101
Barton-Aschman Associates, Inc.
111 Third Avenue South. Suite 350 Phone:(612)332-0421
Minneapolis, Minnesota 55401 Fax: (612) 332-6180
USA
November 7, 1988
Mr. David Button, P.E.
City Engineer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: Contract for Professional Engineering Services for the TH 101
Crossrra3ds S.P. 7005 in Shakopee, Minnesota
Dear Dave:
Enclosed please find two executed copies of the contract for the above
captioned project. We have incorporated those colmients by others and have
expanded the right-of-way scope to include mxh of the mainline. _
If this doctmient meets the approval of the city please return one signed
copy for our files. We look forward to your notice to proceed.
Sirvvra`��—/r �
id B. WarzaYa, P.E.
Project dfanager
D&7:kro
RESOLUTION NO. 2984
A Resolution Authorizing Execution Of An Agreement
With Barton—Aschman Associates, Inc .
For Design Services Associated With The
State Trunk Highway 101 Shakopee Bypass
WHEREAS, the City of Shakopee has agreed to contribute 51 .0
million, to the State of Minnesota. towards the State Trunk Highway
101 Shakopee Bypass (S. P. 7005) , and
WHEREAS, the State of Minnesota has requested that the City
of Shakopee spend a portion of this money towards assisting them
in the design of this project, specifically the roadway design
for six of the crossroads ( County Roads 15 , 77 , 79 , 17 , 16 and
83) ; and
WHEREAS, a Selection Committee has solicited proposals from
several consultants and based on evaluation of these proposals
and interviews recommends that Barton—Aschman Associates, Inc. be
selected to perform these engineering services and Council
concurred .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA, that the proper City o_`ficials are hereby
authorized to execute a contract between Barton—Aschman
Associates , Inc . and the City of Shakopee for the purpose of
performing engineering design services associated with the State
Trunk Highway 101 Shakopee Bypass Project (S. P. 7005) as listed
in, the scope of services in the contract for a total amount of
$280 ,769 .69 , which will not be exceeded without authorization by
the City Councz'_ .
.Adopted _n regular session cf the City Council of the City
Of SnakoPee, Minnesota , held this day of , 1988.
Mayor of the City of Shakopee
ATTEST:
City Cleric
day Of , 1988.
Citv ALtornev
November 7, 1988
AGREEMENT FOR
E WEER NG SERVICES
S.P. 7005 (TH 101)
County Road's 15, 77,
79, 17, 16, and 83
Agreement between the
City of Shakopee, Minnesota and
Barto -A^dmon Associates, Inc.
RE: Final Design and Right-of-Way Assistance for
the TR 101 Bypass Crossroads in Scott County, Muresata
INDEX PAGE
Parties to the Agreement 3
Explanation and Justification 3
Section 1.0 - Extent and Character of the Work 3
Section 2.0 - Services to be Provided by the Consultant 4
Section 3.0 - Iaws, Regulations, Guidelines - and Standards -
Forms of Plans 4
Section 4.0 - Services and Data to be Furnished to
the Consultant by the State and City 8
Section 5.0 - Time Schedule 9
Section 6.0 - Payment to the Consultant 10
Section 7.0 - Termination, Dispute and Submittal of
Contract Documents 14
Section 8.0 - coMliance with laws 15
Section 9.0 - Registration 15
Section 10.0 - Conferences- 16
Section 11.0 - Inspection 16
Section 12.0 - Subletting 16
1
Section 13.0 - Clam 17
Section 14.0 - Contingent Fee 17
Section 15.0 - Nondiscrimination 18
Section 16.0 - Furnishing of Information to the City or State 18
Section 17.0 - Maintenance of Do encs and Records 19
Section 18.0 - Use of Designs and Reports 19
Section 19.0 - Accuracy of Work 19
Section 20.0 - Approvals 20
2
/2 ai
This Agreement made and entered into by and between the City of Shakopee,
Minnesota, hereinafter referred to as the "City" and Barton-Aschman
Associates, Inc. , hereinafter referred to as the "Consultant";
WITNESSETH:
VaEM,AS the City in a joint effort with the state of Minnesota, Department
of Transportation, hereinafter referred to as the "State" will provide
furling assistance for the final design of the TN 101 bypass in Shakopee and
Jackson Ta.nship, and
4h=AS the City and the State do not have sufficient personnel with the
necessary expertise to prepare these plans, and
whHr'R>;m the City desires to retain the services of a qualified consultant to
ac=nplish this work.
NOW, THEREFORE, IT TS M[71UA v AGR..,.D AS FOULIAS:
SI=CN 1.0 - EXTDU AND CWACT3R OF THE ➢ARK
1.10 Project work Description
1.11 The services to be provided under this Agreement are for
assistance in the rigtt-of-way preacquisit= process and the
detail design and final construction plan preparation for roadway
construction work, for the following Trunk Highway No. 101
3
crossroads in Shakopee arca Jackson Township: Canty Roads 15, 77,
79, 17, 16 and 83.
1.20 Prosect location
1.21 The general locations of the grade separated crossroads extends
along the mainline of TH 101 from County Road (CR) 15 to CR 83 in
Scott ccmty.
SECTION 2.0 - SERVICES TO BE PROVIDED BY THE O�/SUIII7NI
2.10 Scone of Services
2.11 The Consultant will act as an extension of the City and States
work forces in the development of the required plans for this
project. The services to be provided under this Agreement are
indicated in "Attachment All, a copy of which is attached hereto.
SECTION 3.0 - LAWS. RE7=CIS. GUInRT= - AND STANDZLRDS - FORM OF PLANG
3.10 Design Standazr]_c
3.11 In aCCOWliSIMent of this work, recognition will be given to the
requirements of the following laws, regulations and guidelines
related to design, and the environment. These standards,
regulations or guidelines shall be considered as minimuM. Higher
standards shall be used where it is feasible are em;rcmically
sand to do so.
4
3.111 Minnesota Statutes 161.171 - 161.177 inclusive (Municipal
Approval) .
3.112 U.S. Department of Transportation, Federal Highway
Administration, Federal-Aid Program Manuals, including:
Book III, Volume 6, Chapter 2, Section 1, Subsection 1
(Design Standards for Federal Aid Projects) .
3.113 National Environmental Policy Act of 1969 - Public Law 91-
190.
3.114 Section 4(£) of Public law 89-670.
3.115 Uniform Relocation Act for Right-of-Way Acquisition.
3.116 Minnesota Statute, Section 116D.01 et. seg. (Envirornnental
Policy Act of 1973) .
3.117 State of Minnesota, Department of Transportation, Highway
Project Development Process.
3.12 Study Report for State Project 7005.
3.13 Approved geometric layout for TH 101 between CR 15 and CR 83.
3.14 Applicable requirements of Division II (Construction Details) of
the Minnesota Department of Transportation "Standard
Specifications for Highway CQnstrvcticn" 1988 £clition or future
editions thereof, on file in the office of the Commissioner of
Transportation at St. Paul, Minnesota, and which are made a part
hereof by reference with the same force and effect as though fully
set forth herein, shall be incorporated into the preliminary plans
prepared by the Consultant.
3.15 Where applicable, design details shall conform to those in the
Minnesota Department of Transportation "Road Design Manual",
5
i
"Surveying and Mapping Manual", "Drainage Manual" (5-294) ,
"Standard Plates" (5-296) , "Standard Plan Sheets", "Traffic
Engineering Manual", the present modifications thereof, as well as
future modifications and new editions thereof, which will be
issued from time to time by the Minnesota Department of
Transportation.
3.16 Insofar as design stwriards are concerned, it is the intent of
this agreenent that the plans shall embody the design standards in
use by the Minnesota Department of Transportation at the time
design work for the plan is being performed. If revised design
standards are adopted by the Minnesota Department of
Transportation during the progress of the work on the plans, the
Consultant Agreenent's Engineer or appointed representative will
at the request of the State, analyze jointly with the City and
Consultant, the charges in the plans rosary to comply with the
new standards. Said agreed changes will be included in the plans.
3.17 It is the intent of the parties to this agreement that
supplemental agreerers providing for adjustments in compensation
shall be executed only for revisions in design concepts which
substantially change the scope, extent or character of the work
and will cause substantial changes in the Consultant's cost of
doing the work. Should the City or State request the Consultant
to make the necessary revisions, it shall be the Consultant's
responsibility to originate all requests for additional
motion in writing within 10 days of the City's or State's
request that such charges be rade. If the Consultant and the City
6
/yam
agree as to the amount of such extra compensation, a supplement to
this agreement will be entered into setting forth the nature and
the extent of the changes and the amount of thee extra coup s tion
to be paid to the Consultant.
3.20 Form Of Plans
3.21 The style and form of the plans inncluding size, weight, and style
of lettering shall be that in use by the Minnesota Department of
Transportation at the time the work is being performed unless
written permission is given to vary said form and style. The
plans shall be prepared on 22-inch by 34-inch or 11-inch by 17-
inch sheets.
3.22 The final submittal of the plan sheets shall be on mylar material.
3.23 Cross-section sheets prepared by the Consultant shall be either
computer or hand-plotted. If hand-plotted, they shall be drawn
with pencil or India ink on the best grade of paper sheets having
dotted grid liars. The original ground line shall be inked. The
planned sections may be drafted with pencil.
3.24 The drafting on the plan sheets and cross-section sheets shall be
of such size and quality as will permit reduction to one-half
scale and the making of readable, first class blue line or black
line prints from the reduced size inter, 9d9ates, including clear
reproduction of grid lines, symbols and legends. The minimum
lettering size for original drafting shall be 0.12 inch. No
adhesive backed material sball remain on any plan sheet. Bar
scales will be used thrvugrnout the plan to avoid confusion when
the plan is reduced in size.
7
SEMON 4.0 - SERVICES AND DATA 1U BE FURNISHED 1U THE CONSULTAND By THE
SPATE AND CTM
4.10 Data to be Furnished
4.11 The City, after authorizing the start of the project, shall
contact the State ardor County to furnish the following project
related data or mterials for use by the Cansultant in connection
with the project.
4.111 Existing aerial photography of the project area.
4.112 The approved geometric layout for 'IH 101.
4.113 Study Report.
4.114 Existing Canty Road as-built plans.
4.115 Control and design surveys including roadway field survey
work and rapping, done earlier by the state.
4.116 complete soils boring information and soils recommend letter.
4.117 Standard Plan Sheets for paving jcints, reinforcing, erosion
control and others as necessary.
4.118 Required pavement design for the project.
4.119 Any other data or material in the State's possession relating
to the project.
4.12 All data furnished to the Consultant by the City and State shall
remain the property of the City and State and shall be returned to
them when so reguested.
4.20 Analysis and Evaluation of Data by the Consultant
4.21 The Consultant shall make an analysis of all data and information
8
a-
furnished by the City and State. If any data or information is
found to be incorrect or incomplete by the Consultant this fact
should be brought to the attention of the City and State before
proceeding further with the part of the project affected.
4.30 Services to be Provided
4.31 The State is responsible for advising the City of the required
Pavement design for the project. The City will transmit this
information to the Consultant.
4.32 The State is responsible for soils investigation and shall provide
boring logs, recomaended subcut depths and subgrade treatments to
the City for final design. The City will transmit this
information to the Consultant.
SECTION 5.0 - TIME arHcmrnrF
5.10 Startira Time
I
5.11 The Consultant shall not start work on the project without written
ins'.ry ens to do so from the City.
5.20 Completion Time Schedule
5.21 The Consultant shall complete all final design work and services
required ruder the tenors of this Agreement by August 1, 1989.
Construction engineering services required under the terns of this
Agreement will be provided after contract award with a bid letting
on January 26, 1990.
5.22 The City may extend the time completion periods upon written
request from the Consultant for delays encountered that are beyond
9
their control. The amount of such time extension shall be
der=rmined in conjunction with the State and will be authorized by
the City.
S=ON 6.0 - PAYMENT To TIE NNSULfANL
6.10 Method of Payment
6.11 The City agrees to pay, and the Consultant agrees to receive
payment for services performed hereto exclusively from funds by
the City. In accordance with provisions contained herein, the
Consultant shall be paid the following:
6.111 The direct salary costs incurred by the Consultant related to
the salaries of employees for time directly chargeable to the
project.
6.122 Fringe benefits and ittiisect costs incurred to the extent
they are properly allocable to the project. A provisional
overhead rate of 165.66 percent of the direct salary costs
will be used for the Fu-pose of raking partial payments to
the Consultant.
6.113 The actual Costs incurred by the Oonsultant in retaining the
services of subconsultants for disciplines which are not
available within the Consultant's firm and are necassary to
accmplish the work required by the Agreement. The method of
compensation, including overhead rates, fixed fees and
proposed direct norrsalary costs for subaonsultants, shall be
10
1 a- ai
approved as necessary by the City ardor the State before the
subconsultant performs any work.
6.114 Other direct costs incurred to the extent they are properly
allocable to the project (which may include but not be
limited to travel, lodging, materials, etc.) .
6.115 Automobile expense shall be reimbursed at the current rate
allowable under the Minnesota Travel Regulations. Vehicular
expensesother than automobile shall be reimbursed at rates
approved in writing by the State.
6.116 Maximum reimtn �ent for meals, including tax and gratuity,
for employees of the Consultant or subconsu tants working
away from their hone stations shall be in accordance with
current Minnesota Travel Regulations.
6.117 The actual acceptable costs for such additional items and
services as way be required by the City to meet the needs of
the project(s) .
6.118 A fixed fee in addition to the aforesaid costs of $18,824.54
of the direct salary casts, indirect salary costs (fringe
benefits) , aril general and administrative costs. It is
nrierctood that the fixed fee will be subject to adjustment
in case of change of the scope of work, abandonment of the
work prior to its corpletion, or deletion of specific tasks
as presently anticipated.
6.20 Payilent Limitation
6.21 The total conpensatim for professional services provided in
accordance with this Agreement shall not exceed $280,769.89 except
11
to the extent that this Agreement is modified by supplemental
agreement in accordance with Sec.-tion 3.17. If it appears at any
time that, due to a charge in the scope of the services to be
provided the value of Consultant services will exceed the total
estimated amount of $280,769.89, the Consultant agrees not to
perform any services relative to a charge in scope that would
cause that amount to be exceeded unless the Consultant has been
advised by the City that additional funds have been encumbered, a
supplemental agreement has been issued and that work may proceed.
It shall be the responsibility of the Consultant to originate all
requests for additional encumbrances compensation and for
sugolemental agreements.
6.30 Employee Classifications and Hourly Rates
6.31 The Consultant, and any subconsultants, shall submit a schedule of
employee classifications assigned to the project. This schedule
shall include a range of hourly rates for each classification.
The schedule shall be subject to approval by the City and shall
remain in effect until such time as a revised schedule is
submitted by the Consultant and approved by the City.
6.40 Invoices - Partial Payments
6.41 The Consultant may submit invoices monthly for costs incurred in
accordance with Section 6.10. Such invoices shall identify the
costs for work performed for the billing period. signed invoices
shall be s:,Ibmit�ted to the City with a copy to the State's Project
Manager. These invoices shall be supplemented with the following
information.
32
6.411 A payroll cost breakdown which shall include the name of the
employee, classification, rate of pay, hours worked, arra
total payments for each payroll period.
6.412 Other direct costs shall be identified and supported with
necessary documents to show that such casts are properly
allocable to the project.
6.413 Signed time sheets for each employee listing dates and hours
worked.
6.414 Center print-out sheets with detailed labor distributions
and employee classifications may be substituted for time
sheets. If cuter print-out sheets are used, copies of
signed time sheets for each employee shall be made available
for audit when and where requested by the City and/or State.
6.415 Overtime premium pay for work or services performed by the
Consultant or subconsultants will not be allawed without
previous authorization by the City. Hours worked in excess
of regularly scheduled work days or on holidays without
previous authorization will be reimbursed at the regular
hourly rates.
6.416 Partial payment of the fixed fee will be determined by the
percentage of costs to date vs. the total estimated cost.
6.417 Invoices will be checked by the City and payments will be
made in an amount of 100 percent of the invoice costs found
to be properly allocable to the project except that payments
shall not exceed 90 percent of the total estimated payment
amount as stated in 5.21.
13
6.50 Final PaYnent
6.51 Final payment due the Consultant and OkOOnsultants will be based
on actual acceptable costs as determined by an audit =ducted by
the City and/or State. Maee audit will be conducted in accordance
with the cost principles and procedures set forth in the Federal
Acquisition Regulations, 48 CFR 1-31.2 (Contracts with Cr iercial
organizations) which are made a part hereof by reference with the
same force and effect as though fully set forth herein.
6.60 Progress Reports
6.61 The Consultant shall submit monthly reports to the City and State
showing progress of the work. The report form to be used by the
Consultant must be approved by the State's Project Manager.
S=CN 7.0 - TE[dII LIMON. DISP[TPE AND SUHMII= OF C)MMCT DDCDMII7i5
7.10 Teruiriation and Dispute
7.11 The Agreement may be terminated by either party at any time upon
written notice to the other party. Tn the event tnat su=h
termination should take place at a time other than the co pletion
of the work to be performed under the Agreemeiat, the Consultant
shall be paid for the work performed to date of termination,
demobilization costs, and contract closing costs, and (if
applicable) a portion of the fixed fee which will be determined by
t`:e sage of cacpletion of the total work. 'Dbe total payment will
be determined by mutual agreement between the City, State and the
Consultant. The payment to the Consultant shall not exceed the
14
total payments as set forth in the original Agreement or
succeeding supplemenrans. A supplemental agreement shall be
executers setting forth the reduced amount of compensation the
Consultant shall receive.
7.20 Subnnittal of Qgntract Documents
7.21 The original of all drawings, work sheets, plans, field notes,
computations, and other project data shall be turned over to the
City ad/or State as follows:
7.211 Upon written notice of termination of the Agreement.
7.212 Prior to final settlement of a dispute arising out of this
Agreement.
7.213 Prior to final payment of the ultimate gross amount earned.
SECTION 8.0 - CTBdPiSANCE WrM LAWS
8.10 The Cmnsultant shall comply with all Federal, State and local
laws, together with all ordirunrae, and regulations applicable to
the work. The Consultant shall procure all licenses, permits, or
other rights rosary for the fulfillment of its Consultant's
Obligations under this Agreement.
SECMON 9.0 - REGISZRATICN
9.10 Plans, designs, re0orts and specifications shall be prepared try or
under the direct supervision of a professional engineer, architect
or land surveyor as applicable, registered in the State of
15
Minnesota. The plans, designs, reports and specifications shall
be certified as required by law.
S=ON 10.0 - CONFERENCES
10.10 The Consultant shall confer with the City and State as often as
necessary in regard to the work to be done under this Agreement
and perform the travel necessary for such conferences. When
requested by the City or State, the Consultant shall also assist
them in negotiations with other interested parties.
SECTION 11.0 - INSPECPION
11.10 Duly authorized representatives of the state and the Federal
Highway Acbdnist,ation shall have the riot to inspect the work of
the City and its Consultant whenever they deem it necessary.
SECTIO' 12.0 - SUBLETTING
12.10 The services of the Consultant to be performed hereunder are
Personal and shall not be assigned, sublet, or transferred unless
written authority to do so is granted by the City. such written
authority shall in no way relieve the Consultant from the primary
responsibility for performance of the work.
12.11 All subconsuttant agreements exceeding $10,000 shall contain all
required provisions of this Agreement.
16
l rG'
S=ON 13.0 - CIAIMS
13.10 Any and all employees of the Consultant or other persons while
engaged in the performance of any work or services required by the
Consultant under the Agreement shall not be considered employees
of the City or State, and any and all claims that may or might
arise under the Worker's Cmpensation Act of Minnesota on behalf
of said employees or other persons while so engaged, and any and
all claims made by any third party as a consequence of any act or
omission on the part of the Consultant's employees or other
persons while so engaged on any of the work or services to be
rendered shall in no way be the obligation or responsibility of
the City or State.
13.20 Responsibility for Claims and liability
13.21 The Ccnsultant indemnifies, saves and holds harmless the City and
any agents or employees thereof from any and all claims, demands,
actions or causes of action of whatsoever nature or character
arising out of or by reason of the execution or performance of the
work of the Consultant provided for under this Agreement.
SECTION 14.0 - CORrINGOU FEE
14.10 The Consultant warrants that the Consultant has not employed or
retained any cony or person, other than bona fide employee
working solely for the Consultant, to solicit or secure this
17
contract, and that the Consultant has not paid or agreed to pay
any copany or person, other than bona fide employ— working
solely for the Consultant, any fee, commission, percentage,
brokerage fee, gifts or any other consideration, contingent upon
or resulting from the award or making of the Agreement. For
breach or violation of this warranty the City shall have the right
to annul this Agreanent without liability or, in its discretion,
to deduct from the contract price or consideration, or otherwise
recover, the full amount of such fee, camnission, percentage,
brokerage fee, gift, or contingent fee.
S=ON 15.0 - NONDISCRTMnrn ON
15.10 The provisions of Minnesota Statute 181.59 and of any applicable
ordinance relating to civil riots and discrimination shall be
considered part of this Agreement as if fully set forth herein.
SECITON 16.0 - FUWISHII7G OF L'dFOR=ON To THE CITY OR
16.10 Advance Information
16.11 At the request of the City or State, the Consultant shall furnish
to them during the progress of the work such design information or
data in such detail as may be required to enable the City or State
to carry out or to Proceed with related phases of the project not
covered by this Agreaoenc.
18
SECTION 17.0 - hAINE ANCE OF DOQ)MMS AND RFX)ORIIS
17.10 The Consultant shall maintain all books, documents, papers,
accounting records and other evidence pertaining to cost incurred
in connection with work and services performed hereunder. The
Consultant shall make such material available at the Consultant's
office at all reasonable times during the contract period and for
three years from the date of final payment under this Agreement
for inspection by any authorized representatives of the City,
State or the Federal Highway Administration and copies thereof
shall be furnished upon request.
SECTION 18.0 - USE OF DESIGNS AND REEi7AL5
18.10 All designs, reports and copies of design computations shall
bei the property of the City and State who shall have the right
to use any and all of the above data for any of there intended
public purpose.
SECTION 19.0 - ACCURACY OF WIU<
19.10 The Consultant shall be responsible for the accuracy of the work
and shall promptly make necessary revisions or corrections
resulting fry errors and missions on the part of the Consultant
without additional compensation. Acceptance of the work by the
City or State will not relieve the Consultant of the
19
responsibility for subsequent correction of arty errors and the
clarification of any ambiguities.
SECTION 20.0 - APPROVALS
20.10 Before this Agre-ent shall beao�e binding and effective, it sha11
be approved by resolution of the City Council of Shakopee.
IN WITNESS WIE'WF, the parties have mused this contract to be duly
executed intending to be bound thereby.
CITY OF SMMPEE B.4RIW-ASCEMN ASSOCIATES, INC.
BY By
Dolores Lebens, Mayor
11APE I1T�i'E /�/6/�U
By
Dennis Rraft, Acting City
Administrator
I1r�lE DATE /7//Fgg, A/
ATTEST ATTEST,_-�j'/i
Judith Cox, City Clerk
D=
Approved as to fo^ t`iis day of , 19sS
City Attorney
20
0-/
ATACHmE"r A
TRUER HIGHI'My 101 PIWWr (S.P. 7005)
SCOPE OF SERVICES
TASK 1.0 PRO= COORDII-MMON
Task Objective:
The objective of the project coordination Task will be to ensure that a
constant flow of information on the project is maintained between the
consultants, the City of Shakopee, the Minnesota Department of
Transportation (M-DOT) and the Federal Highway Administration (FHWA) . The
primary purpose of this task will be to ensue that design plans for six
grade separated crossroads along the Tnnk Highway 101 (TR 101) Bypass (S.P.
7005) are prepared within the advances schedule contained herein.
Work Description and level of Detail:
Barton-Asclvan Associates, Inc. has assembled a highly qualified team of
engineers, technicians and specialists to meet the meds of the TH 101
project (S.P. 7005) in Shakopee.
Having recently conducted for MnDOT all phases of the right-of-way pre ffer
process the same Barton-nschman team proposes to implement its' current
understanding of WOCT's right-of-way policies and procedures along with our
strong highway design capabilities.
With an already assigned design squad we propose to provide final design for
the following crossroads on the 'IH 101 bypass along the south end of
Shakopee. These include:
1. MAH 15 (folded diamond)
2. CR 77
3. CR 79
4. CSAH 17 (diamond)
S. (SAH 16
6. CR 83 (diamond)
This work element will specifically provide for coordination between Yz=O ,
City of Shakopee and the consultants to proceed through the state and
federal process whereby a set of construction documents are prepared
according to MnEcT =tandarrds,
In order to meet this schedule and provide the best possible design product
within that time frame, coordination between all consultants and MnWS will
be necessary. Barton-Aschman will attend all design team meetings necessary
to coordinate the project and to allow for a smooth transition thmxc i the
design phase.
TISK 2.e PRD= IIIITIATICK
Task Objective:
1he objective of the project initiation task is to ensure the smooth
transition of the project from the preliminary studies stage to the actual
design and contract dochment preparation stage. Thi_c information is
extremely important and must be conveyed to the consultant by Yz=.
2.1 Initial Activity
Under the umbrella of initial activities axe four specific items that
require close attention to guarantee the transition from the preliminary
studies phase to oontract document preparation. These are described in the
following snhYasks,
2.1.1 Site Rerrnmaissance
After the Notice to proceed is issued, the consulting team will schedule a
project visit with all governing agencies. The purpose of this meeting will
be to review the project area and discuss specific design features that will
be incorporated. The consultant will see that all interested and vested
parties, such as the Minnesota Department of Transportation, Scott County,
Jackson Tbanship, and the City of Shakopee, are aware of the field review
and will be invited to attend. This includes any utility companies which
may be affected by the project.
2.1.2 Surveying
All design and control surveys required for the project will be provided by
yr=.
2.1.3 Geotechnical Report
All gentec nical field investigation and recommendations will be prepared by
t4hD71'.
2.1.6 Survey Base lapping
Survey base mapping prepared by Yz= at an assumed scale of 1" = 100' will
be utilized to prepare contract docuuents at a scale of l" = 50'. In this
task BartonrAscrsan will convert MnDOi's inte_rgnaph files to its, AutoCAD
system by use of a conversion program called A7WEFTRAN.
After project completion Barton-Asc man will make final right-of-way and
design suhnission in i„teigranh format utilizing PUAW 41RAN. This conversion
program has been thoroughly test-i by Barrton-Ascdhman technical resources and
develq.alent unit, and provides total compatibility with )t=,s co system.
With this conversion capability there is m longer the need for M= to
provide files in a standard Inrterchange Format (SIF) .
TASK 3.0 PF( JECT DESIGN
Task Objective:
The objective of this task is to prepare the contract documents for the
final design of six crossroads along the TH 101 bypass project in Shakopee,
Minnesota. Barco Asc3»n will reach this objective in three critical steps
which represent various levels of ocupletion for the do= ts. Those steps
are:
Preliminary Design 40 percent
Final Design 1 80 percent
Final Design 2 100 percent
3.1 Preliminary Desicm
In the preliminary design phase, the project design parameters established
during the special scenes phase will be reviewed and finalized. the
Ccupletim of the preliminary design phase indicates that the plans will be
approximately 40 percent axplete. In order to bring the design to this
level, those initial activities Outlined in Task 2.0 will need to be
incorporated.
Sime this is ultimately a building process, do addition to those design
it that have been started under the Preliminary design phase, additional
emphasis will be placed on traffic signing and signals, traffic oourt'.rol,
utility relocation, major structuress, drainage plans and report, quantities
and cost estimate. The majority of the level of effort to reach the
preparation and suhmi scion of the preliminary design will be contained in
the design activities described in Task 3.7.
3.2 Final Desion 1
At this Point the design documents will be submitted to the review agencies
at an approximate 80 percent stage of omuletion. 21is is interpreted to
mean that the design will be Substantially cmplete with the eruption of
incorporating c0cme is by the reviewing agencies. In addition, final
quantity estimates, summaries and design calculations including final cost
estimate will be submitted. As was the case with the preliminary design
submission, the majority of the level of effort that is required for this
submittal bas been stipulated under separate design activities.
3.2.1 Special Provisions
BartorAsc3mmn will prepare the Special Provisions for those items, details,
designs and procedures for whirl: the consultant is responsible. The first
draft of these special provisions will begin during the preliminary design
phase and will be made available with each of the subsequent o+dvnissions for
Final Design 1 and Final Design 2.
Specifications which will apply to this project are mntainecd in the 1988
edition of the Minnesota Department of Transportation "Standard
Specifications for Construction" and all supplemental specifications
thereto.
3.2.2 Cost Estimates
Bassi upon current MDOT instruction ost sharing policy, state and local
cost participation issue, will be resolved as soon as reasonably possible.
Reoinarendatios for establishing co stnx m cost splits/limits will be
presented in color coded project layout form.
Preliminary and final engineer construction cost estimates based on project
design quantities, typical unit prices and agreamnts on cost sharing
responsibility, will be prepared.
3.3 Agency Plan Review
Submit duplicate copies of plans at previously described check points for
review and approval by applicable agencies. This activity %muld include
discussions as to design intent and plan interpretation.
3.4 Final Desi(M 2
Following a final review by the regulating agencies, the cmplete set of
contract doamients sealed by a registered professional engineer in Minnesota
will be submitted to the Minnesota n)earbme t of Transportation. Thu will
include, in addition to the final construction plans, a lete set of
final specifications, final design c gxrtations and calculations as well as
Other pertinent design data.
3.5 Pe=its
1. After the final design is complete, a field inspection involving the
U.S. Fish and Wildlife Service, Corps of Dgineers and the Minnesota
DePa_rtme t of Natural Resource will be conducted to make a final
determination on permits required for the project.
2. Prepare and submit permit applications and secure federal and state
approvals.
3.6 Pre-Bid Activities
During project advertisement, Barton-Aschman will provide plan
interpretation to contractors as necessary in order to provide a
comprehensive dnrderctarrd;g of the project.
3.7 Desion Activities
Design activities is an Overall grouping of the individual design areas
required as a part of preparing the contract doannnts for the TH log
project. The design activities themselves will feed into each of the
milestone events for the preparation of the contract dm,ments. Those are
the preliminary design, Final Design 1 and Final Design 2 phases.
3.7.1 Roadway and Signal Design
A. Roadway Design
The consultant will prepare the roadway design element for the
construction doaments. The roadway design elements will be conducted
within all applicable W9M ctan9annic, An integral part of the roadway
design will be the incorporation of aM techniques to the project
design.
The roadway design element will include the preparation of the cover
sheet, estimated quantities, typical roadway sections, details related
to roadway design, plan and profiles and cross sections. The special
provisions and cost estimates are covered in separate work elements of
this proposal.
B. Traffic Signal Design
Barton-Aschman will prepare a Signal Justification Report (SSR) for
each of the six ramp terminals proposed at the following interchanges:
1. County Road 15
2. County Road 17
3. County Road 83
Bassa on the findings in the s3R, Barton- schman will prepare traffic
signal plans which will include a plan view of each intersection at a
scale of 1" = 20', placement of loop detectors, details and wiring
diagrams. All signal-mamted type C and D signing will also be
incorporated. These plans will also be prepared on muter to
expedite the design.
These signal systems will be designed in accordance with C=rent Mi-MT
practices and the Minnesota Manual on Uniform Traffic Control Devices
(MK=) .
Preliminary and final signal design will commence pending justification
and approval of the Signal Justification Reports.
3.7.2 Bridge Design
The Barton-Aschman team will coordinate closely with MnDOT's bridge
consultants to ensure a thorough understanding of the design parameters for
all approach roadways. This is paramount to a timely completion.
3.7.3 Right-of-Way Plaas/Aoquisi.tion
The consultant will prepare a Mete up-to-date cuter-aided right-of-
way plan from COLMty Road 15 east to Canty Road 83, showing existing right-
of-way, the proposed right-of-ray limits, property ownership adjacent the
roadways and the before and after areas of those affected parcels. This
plan will incorporate mainline and crossroad right-of�ay and will also
identify any construction easements necessary. With assistance from MnDOT,
the proposed right-of-way will be described for the purpose of legal
documentation and acquisition proceed'
Based on proposed construction limits and established right-of-way needs,
the consultant will conduct under subcontract to Mr. Gene Rosenblum all
title search duties for properties affected by both the mainline and
crossroads between County Roads 15 and 83. Barton-Ascbman has retained the
firm of Shenehon-Goodlund-Taylor Inc. to conduct all pre-offer appraisal
duties. initially, those properties coon to both the crossroads and
mainline will be appraised by the consultant. In the event only minor
segments of the mainline remain to be appraised after those common parcels
are oogpleted, MnDOT may deem it appropriate to issue a supplemental
agreement for completion of the mainline appraisals by the consultant. In
addition, MnDOP forms 25085 and 25258, Field Title Report and Full and True
valuation respectively, will be completed. This data will be forwarded to
MftDCT's District Right-of-Way Office for direct purchase offers. Relocation
assistance will be provided by the subject city and/or state.
3.7.4 Drainage Plans
Surface and subsurface drainage features will be designed in accordance with
Highway Drainage Guidelines, AASHM 1982, Chapter 8 of the YzWr Road Design
Manual and current MnDOT practices. Temporary erosion control measures will
be incorporated into this plan. Slope design, turf restoration and special
control structures will be assessed to provide permanent erosion control
within the project limits.
3.7.5 Signing and Delineation
Barton-ncohlMn will prepare a detailed signing and pavement marking plan as
a part of the contract documents. Since there is existing signage in place
today, a necessary step in this work element will be to conduct an inventory
Of those signs to determine removal and salvage quantities and prepare anew
contract signning plan.
3.7.6 Traffic Control Plans
Barton-Aschman will prepare a traffic control plan in ccnjv-Ction with the
Minnesota Department of Transportation to include the identification of
detours, any temporary signing, temporary paveeent markings, temporary
barriers or flagging requirements.
3.7.7 Construction Staging Plans
The construction staging plans for the crossroads win be prepared at a
scze of 1" = 1001. This plan will be critical to reducing traffic
congestion and maintaining a safe flaw of traffic with minimal delays. Any
temporary bypass plans will be prepared at a scale of 1+' = 501.
3.7.8 Utility Relocation Plans
'chose inpacted municipal public utilities which require minor relocation as
a insult of iNplamntirg the grade separated crossroad design will be
adjusted as necessary to accomodate new construction. Major unforeseen
redesign to existing water distribution systems or trunk sewer lines, would
be evaluated on a case by case basis and considered as extra work.
The consultant will notify all private utilities affected by the project and
coordinate any modifications or relocations as may be necessary,
TASK 4.0 OONSTR=CN ERGIINEERIM
The followirg services will co� after contract award;
4.1 Office Fenirn rim
Barton-Iisclman will consult with and advise the client during construction
to resolve problems due to actual field conditions encounterei.
TASK 5.0 MEETINGS
The consultant will attend all proposed b;,m„rhny and supplemental meetings
pertinent to the timely ompletion of the project detail design phase.
These would include meetings with MhI=, the City of Shakopee, Jackson
Thmship, Rai, FWS and affected utility companies.
CONTRACT PRICING PROPOSAL Office of MSn.eemen3 Zed Budge,
(RESEARCH
udFe-
(RESEARCH AND DEVELOP-MENT) App,o".1 No. 39-ROLRA
T m (arm i. S,r a,e e.bm fi) .abmu.:w of. or Pbnf Aen [w TPR ,-fXOi_)1a reV.� re Ir.G<NO. InO.Or r.Us
fol .ub.eirur:Pn for me OPuoa Farm fa u . u- by cibe eo—r:us u&ea. I 1
N.re C,Cfn.o. SunufS wuro. U,Nr E1[o.f ruw,v.eD
Barton-Aschman Associates, Inc. Final engineering and design for crossroads
,roNe WHO!.Do.f associated with the TH 101 bypass in Scott
111 Third Avenue South, Suite 350 County, Minnesota (S .P. 7005)
Minneapolis, MN 55401
[ewLOrr131.EOCAn 31.&RE w .R 3 io.f ".FO. o To,,✓.OYM Of NOgLt IGCr'[SO[gf ilpf MO.
Minneapolis Office 3 280 769.89
DETAIL DESCRIPTION OF COST ELEMENTS
TOT.L REFER-
i. Deltt.unRus!l..�m r E.iil[ Al EST COST (1) E9 COSI' ENCS'
� FRW.SfD f.R3
CADD/Supp lies and Re rod ucti on 8,300,001
A SUKOMf3.QlD RIPS �
(}) VWR 3TwOAAD CDu..ffCV.3 D[MS
!Jf V@ROw331CN4.Y IRS (A' MFr 1". rill
TOTAL DIRECT .NATER(AL I
l u,RUL C.Tb ' /.Lu SXS 4rc1
ESTIMATED uTE/ EST ' I
s. ..cT wO' tser,•GI "URS HOUR COST (S)
Princi al Associate 1 208 31.., 6 552.0.1
Senior ssoclate 840 1 25.0 . 21 000.00 --
Associate I 1,02017.04 17,340.00F:
ec niclan 13. 2 ,920.00t=
Clerical .7u4
I p.
TOTAL DIRECT LABOR
.. .•^R ovur,,.../SP..%F D.prn�r.l •• Gu G.rr•1' O.^.
1.6566 170.8O9.o0 111 3co.86-
I I -
TOTAL LABOR OVERHEAD - -
s. snn M.0 u.d c.B Ads r; i.
TOTAL SPECIAL TESTING
b. StINL LCllV..fM ((�iiren rb.r[Q //,e�6. r EYddir Al I I
T. —`rEL /I/6rrrr,r3.•Sd IGL. /•u✓i u .m[M/Srkr4!•1 I W Cb' ls;
T. VAnON Mileage X Z 1 I 40C...
{. •f.weN o.sv.vsnua - -
'TOTAL TRAVEL
f. co,[su,um ru•.[q/_P.rP.,^•.,[I I [zi cost
s nblum - Title Investi ations 80 titles @ I S,000.D -i
50.00 title plus continqency I
I
Shenehon-Goodlun -Tay or Inc, - Appraiser 60 D
Parcels _',iparce TOTAL COYSocTAr,S I _ _L.-_
•. OTNe. o-eea eosn R,...d. .. - ., A I 1
10- TOTAL DIRECT COT:AND OVERHEAD I
11. GEN.",.rID.OrwI3i41rvf [lrW3f (➢r r[ i rJ mr A.rrr I—
I..
I3. TOTAL ESTINAT£D COST
f.. n[o.e O" 10 Dercent - lines 3 and 4 1 18,824.34
if. _ TOTAL £STI%IATED COST AND FE£ OR PROFIT 1280.769.89
I;b
Mew To: Dennis R. Kraft, Acting City Administrator
FYcm: Marilyn M. Remer, Personnel Coordinator
Re: State Certified Affirmative Action Plan
Date: November 9, 1988
Introduction
A 1988 Legislative kw=n ant to the Minnesota Human Rights Act requires
businesses or firms which (a) have more than 20 full-time employees working
in Minnesota at any time during the previous 12 months (b) bid on a state
contract for goods or services in excess of $50,000 must have a certificate
of compliance issued by the Commissioner of the Department of Human Rights.
Certificates are issued upon approval of an Affirmative Action Plan approved
by the Comnissioner with the Minnesota Department of Human Rights for the
employment of minorities, women and disabled persons.
Backoroiud
The City of Shakopee's Affirmative Action Plan, adopted in 1976, was
submitted to the Minnesota Dept. of Human Rights August 2, 1988. Mr. Dennis
Macki, Contract Compliance Officer of the Dept. of Human Rights Dept.
reviewed the plan, and advised us the plan is outdated and needed to be
updated by December 1, 1988 in order to be in compliance with M.S. 363.073,
Subdivision 1.
A seminar was held August 24, 1988 by the League of Minnesota Cities to
provide assistance to cities in preparing acceptable affirmative action
Plans. The draft plan presented to you follows the City of Anoka's plan (a
Plan which receiv9d a compliance certificate) and a guide provided by the
Minnesota Department of Human Rights to help municipalities develop an
Affirmative Action Plan. Attached is a letter from MN DOT referencing City
Project No. 1987-5 for which state funds will be withheld if a plan is not
submitted to the Human Rights Department by December 1, 1988.
The Plan is a detailed description of the policy and program the City will
implement in order to recruit, hire, promote and train women, minorities and
disabled persons. The sections of the plan include:
1. The assignment of Marilyn M. Reiner, Personnel Coordinator, as the
individual responsible for the Affirmative Action Program.
2. Procedures for the dissemination of the policy to internal and external
parties.
3. A work force analysis to determine availability and
utilization/underutilization of minorities, women and disabled persons.
4. Goals, objectives and time tables for corrective action.
5. Identification of problem areas or deficiencies.
6. A list of measures to facilitate implementation of the Affirmative Action
Plan.
7. A system for internal audit and reporting.
The work force analysis, the availability and utilization/underutilization
tables are the key section of the plan. The work force analysis is simply
an inventory of the positions, salaries, race and sex of City employees.
The availability analysis was determined by using the SMSA for Scott County,
Mills./St. Paul and the State of Minnesota. The figures are for employers
who use the State of Minnesota as their primary recruiting area.
Availability indicates the level at which minorities or wounen might be
expected to participate in a job group if employment decisions were made
without regard to race or sex.
Availability must be determined before completion of the
utilization/urderutilization analysis. Utilization is characterized by
dividing the number of females or minorities into the total number of City
employees in the job group. The number utilized is subtracted from the
number available to determine the amber underutilized if underutilization
exits.
When underutilization exits, the amber of available minorities, women
and/or disabled persons are not proportionately repr'=,,,^ted. Corrective
measures such as: expanding recruiting areas to attract women, minorities
and disabled persons, promotion of women, minorities and disabled persons:
and hire minorities, women and disabled persons in feeder group positions.
Job groups within the City which are underutilized are officials and
administrators, professional/teclunical, skilled craft (public works) and
Protective service corkers (police) .
Corrective action would be to make an attempt to hire women for any
Positions which open in these four job groups. It should be pointed out
that affirmative action compliance is determined by the ,good faith., effort
made to recruit, hire, promote and train women, minorities and disabled
persons.
Recommendation
Staff recommends that Council adopt Resolution No. 2983, A Resolution of
Affirmative Action in Employment.
Action Requested
Move Resolution No. 2983, A Resolution of Affirmative Action in Employment.
0"4141ESOTq
Z
nO � Minnesota Department of Transportation
A F
Oe Transportation Building, St. Paul. MN 55155
r 5¢
OF TPP
Pnane 612)296-0969
September 14, 1988
Marilyn M. Remer
Personnel Coordinator
City of Shakopee
129 E. 1st Avenue
Shakopee, MN 55379
RE: Loop. Const. Agree. No. 64704
S.P. 7005-55 (T.H. 101=187)
City project No. 1967-5
City of Shakopee
State cost storm sewer facilities
and drainage ditch construction
by City
Dear Ms. Reiner:
Enclosed please find a letter that we need to have signed by the City of
Shakopee before the above mentioned agreement can be fully executed.
This promissory letter will serve as a temporary waiver for the City of Shakopee
from having to be in conpliance with M.S. 363.073, Subdivision 1, now being
enforced by the Departtw-nt of Human Rlghn .
Please sign the letter and return to this office as soon as possible, so that we
can proceed with the execution of this agreement.
If you have any questions regarding this matter, feel free to contact me.
Sincerely, 1 /
Clarence Michalko, P.E.
Municipal AgreaTients Engineer
Enc.
A,:ca.oi &,inn,",
I ,'- 4'
RESO=CN NO. 2983
A RESOLUTION OF AFFIFA'NTIVE ACPION IN E MPIDYMETT
WHEREAS, the Shakopee City Council acknowledges that equal opportunity
employment for all persons is a fundamental human value; and
WHEREAS, the City of Shakopee does promote and encourage full realization
of human rights within City employment; and
WHEREAS, the State of Minnesota declares that artificial barriers to
employment, pursuant to M.S. 363.03 are unfair discriminatory practices; and
SEMRFAS, oder the Minnesota Human Riots Act, Section 363.073,
businesses or firms which (a) have more than 20 full-time employees in
Minnesota at any time during the previous 12 months, and (b) bid on a State
contract for goods or services in excess of $50,000 must have a Certificate
of Compliance issued by the Commissioner of the Department of Human Rights.
Certificates are issued to businesses or firms that have an Affirmative
Action Plan approved by the Commissioner of the Minnesota Department of
Human Rights for the employment of minorities, women and disabled persons.
WHEREAS, the City of Shakopee intends to reinforce Federal merit standard
principles and concepts by assuring that all segments of society have an
opportunity to enter public service on the basis of open competition and
advance according to individual ability,
NOW, THEREFORE, BE IT RESOLVED that the Shakopee City Council reaffirms
and declares the Affirmative Action Program of Shakopee dated November 4,
1988, to the extent that such declaration is reasonable and realistic and is
not in conflict with applicable laws of State or Federal authorities:
DECLARATION OF POLICY OF AFFIRMATIVE ACTION
The City of Shakopee acknowledges that equal opportunity for all persons is
a fundamental human value. Consequently, it is the policy of the City to
provide equal opportunity in employment and personnel management for all
persons; to provide access to, admission to, full utilization and benefit of
training and promotional opportunities without discrimination because of
race, color, creed, religion, national origin, sex, age, marital status,
public assistance status, veteran status, handicap or disability; and to
otherwise promote full realization of human rights within the City to the
extent permitted by law. To implement this policy, the City of Shakopee
requires that every person making application for, currently employed by, or
applying for future vacancies in the eEplcy of the City of Shakopee will be
considered on the basis on individual ability and merit, without
discrimination or favor. in furtherance of this, the City of Shakopee
establishes an Affirmative Action Plan, providing for and assuring fair and
equitable treatment in all phases of public employment, including selection,
compensation, benefits, training opportunities, promotions, transfers, lay-
offs and other terms, conditions, and privileges of employment. The concept
of this affirmative action policy is consistent and fundamental to the
maintenance of effective equal opportunity and shall be implemented as an
integral part of the City of Shakopee's personnel system.
Resolution No. 2983
Page 2
In the interest of advancing the goal of open coopetition and equal
opportunity in enployment, the City iuxiertake_c the responsibility for
cmMunicating its affirmative action policy to those from t= it purchases
products and services.
The City of Shakopee has appointed Marilyn M. Renner, Affirmative Action
Officer, to nanage the Equal Employment Opportunity/Affirmative Action
Program. Her responsibilities will include monitoring all Equal Employment
Opportunity activities and reporting the effectiveness of this Affirmative
Action Program, as requires by Federal, State and local agencies.
EmTployees and applicants are protected from coercion, intimidation,
interference, or discrimination for filing a conplaint or assisting in an
investigation under the Minnesota Hunan Rights Act.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of November, 1988.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day
of , 1988.
City Attorney
CITY OF SHAROPEE
AfFIle,P E ACTION PLAN
NOVD*ER 15, 1988
l�'P✓
CITY OF SHAXOPEE AFFTIBATIVE ACTION PIAN
TABLE OF CONTENTS
I. PROTECT DESCRIPTION page
1
II. EC2UAI. EMPLOYMENT OPPORTUNITY
POLICY STATEMENT . . . . . . . . . . . . . . . . . . . . 2
III. ASSIGNMENT OF RESPONSIBILITY
FOR AFFIRMATIVE ACTION PROGRAM . . . . . . . . . . . . . 3
IV. DISSEMINATION OF POLICY
A. INTERNAL . . . . . . . . . . . . . . . . . . . . . 5
B. EXTE[IIAL . . . . . . . . . . . . . . . . . . . . . 6
V. ORGANIZATIONAL CHART . . . . . . . . . . . . . . . . . . 7
VI. UTILIZATION ANALYSIS . . . . . . . . . . . . . . . . . . 8
VII. ESTABLISBmENT OF GOALS
AND TIMETABLES . . . . . . . . . . . . . . . . . . . . . 18
VIII. PROBLEM IDENTIFICATION
AND CORRECTIVE ACTION . . . . . . . . . . . . . . . . . . 24
IX. MEASI= TO FACILITATE nrtvr MENTATION . . . . . . . . . . 26
X. AUDITING AND MONITORING . . . . . . . . . . . . . . . . . 32
XI. VENDER - CONTRACTOR RELATIONS . . . . . . . . . . . . . . 33
XII. AFFTRMATIVE ACTION PIAN FOR
DISABLED INDIVILYJA.LS . . . . . . . . . . . . . . . . . . 35
XIII. APPENDIXES . . . . . . . . . . . . . . . . . . . . . . . 40
1. RECRUITMENT RESOURCES . . . . . . . . . . . . . . . 41
2. MEDIA SOURCES . . . . . . . . . . . 42
3. SAMPLE IETT'ER CO SUPPLIERS, VENDORS,
AND CONTRACTORS INDICATING TETE CITY OF
SHATWPEE'S AFYZ4PTIVE ACTION POLICY . . . . . . . 43
4. SEXUAL HARASSMENT STATEMENT OF POIICY . . . . . . . 44
5. EOUAI. OPPORTUNITY IS THE IAN POSTER . . . . . . . . 47
I. PROTECT DESCRIPTION
Pursuant to State Statute, the City of Shakopee acts as an agent of the
state in the enforcement of statewide standards arra policies. In the past
the City has been the recipient of Federal Revenue Sharing funds,
LAWCON/LCMR, and State MSA finds.
The City has also in the past received Federal Section 503 fiords from the
U.S. Department of Housing and Development (H.U.D.) . Occasional grant
funding is received from Scott County, Metropolitan Council, Regional
Transit Board and the State of Minnesota to carry out specific programs
authorized by State Statutes.
Programs funded in part or in whole through the aforementioned funding
sources shall comply with the City of Shakopee's Affirmative Action Plan.
Persons under contract with the City of Shakopee for the provision of
services shall also comply with the City of Shakopee's Affirmative Action
Plan.
1
II. E=kL EMPLOYMEW OPPOIM7MM POISCY STATEMENT
This is to affirm the City of Shakopee's policy of providing Equal
Opportunity to all euPlcyees and applicants for employment in accordance
with all applicable Equal EVIcyment Opportunity/Affirmative Action laws,
directives and regulations of Federal, State and Local governing bodies or
agencies thereof, specifically Minnesota Statutes 363.
The City of Shakopee will not discriminate against or harass any employee or
applicant for employment because of race, color, creed, religion, national
origin, sex, disability, age, marital status, or status with regard to
public assistance.
The City of Shakopee will take Affirmative Action to ensure that all
employment practices are free of such discrimination. Such employment
Practices include, but are not limited to, the following: hiring, upgrading,
g
demotion, transfer, recruitment or recruitment advertising, selection,
layoff, disciplinary action, termination, rates of pay or other forms of
ccmPensation, and selection for training, including apprenticeship.
The City of Shakopee will use its best efforts to afford minority and female
business enterprises with the mavimm practicable opportunity to participate
in the performance of subcontracts for construction projects that the City
engages in.
The City of Shakopee will cmmuit the necessary time and resources, both
financial and human, to achieve the goals of Equal ELVloyment Opportunity
and Affirmative Action.
The City of Shakopee fully supports incorporation of non-discrimination and
Affirmative Action rules and regulations into contracts.
The City of Shakopee will evaluate the performance of its management and
supervisory personnel on the basis of their involvementin achieving these
Affirmative Action objectives as well as other established criteria. Any
enmloyee of the City, or subcontractor to the City, who does not fly with
the Equal Employment Opportunity Policies and Procedures as set forth in
this Statement and Plan will subject to disciplinary action. Any
subcontractor not dying with all applicable Equal Employment
Opportunity/Affirmative Action laws, directives and regulations of the
Federal, State and Local governing bodies or agencies thereof, specifically
Minnesota Statues 363 will be subject to appropriate legal. sanctions.
The City of Shakopee has appointed Personnel Coordinator, Marilyn M. Ramer
to manage the Equal Employment Opportunity piYgram. Her responsibilities
will include monitoring all Equal E]ployment Opportunity activities and
reporting the effectiveness of this Affirmative Action program, as required
by Feral, State and Local agencies. The City Adm;nistrator of the City of
Shakopee will receive and review reports on the progress of the program. If
any eagloyee or applicant for eWloyment believes he/she has been
discriminated against, please contact Marilyn M. Reiner, 129 East First Ave.,
Shakopee, MN. 55379, or call 612-445-3650.
City ^ for Wte
2
III. ASSIGNMENT OF RESPONStnrr.rry FOR
AFFIRMATIVE ACTION PROGRAM
I. The Shakopee City Council authorizes the City Admpnistrator and the
Personnel Coordinator, Marilyn M. Ramer, to administer the Affirmative
Action Program on behalf of the City without additional compensation.
This accountability encompasses the following:
1. Coordination of equal opportunity employment and affirmative action
activities.
2. Physical dissemination of policy information.
3. The conducting of all studies, surveys, job classifications which
might be required by Federal and State law.
4. The development of guidelines for interviewing and selecting
employees, the drafting of job advertisements, the development of
job descriptions, the review of job qualifications to meet equal
employment opportunity standards and the establishrent of a
comprehensive personnel policy to promote equity in all employer
actions.
5. The establishment of contacts in recruitment for minorities,
handicapped and women.
6. The preparation of all reports that are required and the design and
implementation of audit and recording systems to mean,rw the
Affirmative Action Program effectiveness.
7. The updating of the City of Shakopee's Affirmative Action Policy in
accordance with changes in state and Federal law.
8. The interpretation of the Affirmative Action Program to all
employees, minority, handicapped, women's organizations and other
interested comm=ty and civic groups.
9. The establishment of working relationships with organizations
representirxg minorities, handicapped and women for recruitment
purposes-
10. The establishment of annual affirmative action goals.
11. The provision of information to employees or applicants alleging
discrimination of their rights under provisions of the Civil Rights
Act of 1964 as amended by the Equal Employment Opportunity Act of
1972 and the Minnesota Human Rights Act; of legal options for
registering a complaint; and irnRestigation of all such Taints.
12. To receive complaints of alleged acts of discrimination by the City,
its agents or persons, firms or corporations, contracting within the
City or any of its departments.
3
13. To investigate all such alleged acts of discrimination and to record
all material facts.
14. To report to the City Council good faith claims of discrimination.
II. Each department head, with the assistance of the Personnel coordinator
shall have direct responsibility in promoting the Affirmative Action
Policy. Their responsibilities shall include:
1. An in-depth understanding of the equal employment opportunity laws
and all provisions of the City Affirmative Action Policy.
2. Assistance to the Personnel Coordinator in analyzing and discovering
areas of under-utilization of minorities, women, and handicapped
in their respective departments.
3. Develcpment of departmental goals and objectives, proposing
timetables and evaluating internal discrimination potentials within
their specific deparbrants.
4. Regular discussion with li.nEisors rxrarrlim
y equal employment
opportunities.
5. Annual evaluation of their supervisors on equal eployment
opportunity.
6. Deparb�t heads shall have the authority to discipline employees
found to be deliberately harassing minorities, handicapped and woman
employers or displaying conduct inconsistent with the provisions and
intent of the Affirmative Action Program.
4
TV. DISSII@iATION OF 'POLICY
The City of Shakopee desires that its equal employment opportunity policy be
well known and understood, both within all city departments and in the
cc mmnity in which we are located.
A. Internal Dissemination
1. A copy of the Affirmative Action Program for the City of Shakopee
will be communicated to every department head in the City and
subsequently a summary copy will be made available to each of the
City's employees.
2. The Personnel Coordinator will instruct, inform and advise all
department heads of the responsibilities of employers in promoting
and effectuating the policy of non-discrimination. The Personnel
Coordinator shall have the authority and responsibility to monitor,
audit and review all books and records of the City and departments
of the City to ensure compliance in carrying out the duties and
responsibilities required by the City Affirmative Action Policy.
3. Department heads will be responsible for disseminating the
Affirmative Action Policy to all line supervisors and all department
employees.
4. A copy of the Affirmative Action Policy and other related
information shall be posted on departmental bulletin boards for
employee reference as well as centrally located bulletin boards for
public reference.
5. Every applicant for employment with the City of Shakopee or for
participation in a City sponsored program shall be informed of the
equal opportunity policy of the City of Shakopee and the procedure
to follow if such applicant in good faith feels that this policy has
rat been adhered by the City or its agent at the time of application
of employment.
6. The Affirmative Action Policy statement shall be included in the
City's Personnel Policy.
7. Union representatives will be informed of the Affirmative Action
Policy.
8. labor agreements between any union, federation, or other authorized
employee representative in the City may contain a clause attesting
to non-discrimimtion and equal opportunity as part of the basis for
any negotiated settlement.
5
B. External Dissemination
In order to ensure that our policy is known and understood in the community,
the City of Shakopee will do the following:
1. The Personnel Coordinator will file copies of the affirmative action
declaration with the State of Minnesota Department of Human Rights,
State Employment Service, and such minority, handicapped and women's
organizations which benefit from open recruitment and merit hiring.
Efforts shall be made to communicate this policy to local community
agencies, schools and community leaders.
2. The City Finance Director shall distribute the Affirmative Action
Policy to vendors and contractors who deal with the City and shall
encourage them to follow similar practices.
3. The City shall make readily available to minorities, handicapped
Persons, women, and protected class groups within the city the
current listing of job opportunities in the city offices. The City
will advertise available positions in a manner determined by the
City to be most appropriate to reach local minority, handicapped and
female residents.
4. The City's Personnel Coordinator will be available to discuss the
City's Affirmative Action Program and non-iiserimination policy with
any interested communities or civic groups.
0
Boar) of Adjustments City of Shakopee Housing Advisory
& Ap eats & A eals o
—�- -- Or anizational Chart pP Board A
Planning Community ecreation
ELECTORATE eoa`R�
a
�Cable Communications _ Community Access o
�Qtrtmisslon Corp_oralion
r
Pal
lce CivilServlce tlousing and Redevelopment i
_Commission. Advisory CITY COUNCIL Ind °^dent Authority
�Energy & Transportation Public ut11Ft es
._heommlSl°s...._ Co�misslon__
ICommunity Development _ Building Code Board
_Gsrnr Igs�°n _ CITY ADMINISTRATOR of Adustments & Appeals
Ad lioc Downtown
Committee
City Attorney
Cit Clerk En Ineerin
Administration Public Worka Fire g g
Y Building
In�ectlon
Streols —� Corn munity
Parks Shop>9 Pollce Devel _ Finance
de.Alley@_ o .ment _�-
Foreslry� Cewars� Civil Purchasing I rersannel
Defense L_
Transit Planning Grant Administration
Cable Communications �_ Housing & Redevelopment
VI. UTILIZATION ANALYSIS
A. Utilization Analysis
The City conducts separate in-debt utilization analyses of each job
group for minorities and for women (protected groups) . The purpose of
these utilization analyses is to determine if minorities and/or wo,nen
are currently being underutilized in one or anre of our job groups. The
results of these utilization analyses then become the basis for
establishing the objectives detailed in this dccmnent.
1. Work Force Analysis
A work force analysis report is prepared annually. This analysis
contains job titles ranked from the lowest paid for the highest paid
within each de, +twe t For each job title, the total in=nbents,
by race and sex, and total incmbents, by the total males, and
females, are listed. This profile includes wage rate, m; -d= and
me==, for union job titles and actual wage for all other job
titles.
2. Sob Groups
The establishment of "job groups, is a part of the Affirmative
Action Program prepared to meet standards r�,,,;red by Revised Order
No. 4. These job groups are used solely in the context of the
affirmative action objectives of such order. They have no meaning
for any other purpose. For affirmative action job groups see
Section VIII - Problem Area Identification.
3. Availability Analysis
a. Availability data was developed for total minorities and total
women for each job group by using data from SMSA
Minneapolis/St. Paul 1987, Scott County 1987 and Statewide.
b. Urderutilization will be declared when there are fewer
minorities or women in a particular job group than would
reasonably be expects between their availability.
Underutilizaticn is determined annually for each job group in
the City.
The declaration of urderutilization in any job group does not
imply or admit any form of discrimination.
F
COMPANY City Of Shakopee
DF.Pf.RTM<_•:T Administration WORKFOnCE ANALYSIS
nooaess 129 East First Ave.
DATA AS OF 10-1-IIA (CURnENT BY DEPARTMENT)
Shakopee, MN. 55379
J04 TITLE(S) WAGE RATE. OR TOTAL EMPLOYEF,S MINORITY EMPLOYEES " I
SALARY RANGE
TOTAL TOTAL ' TOTAL MALE FEMALE
MALE iFEMALE I i
I! I 1 B. 11 'AI/ A/ D 11 AI/ ! A/
SAN '.PI AN PI
' Receptionist 6.56 hr. I 1 ! I
'Secretary 10. 14 4 1
jCity Clerk 15.03 1 1 1 I
r-1
!p r r 2 .
i
I ' i
� � I
—1 I
TOTALSq 1 3
l •) B - Black; II - luspanir; AI/AN -
American In01nn/Alaskan Nativ!;
A/PI - Aslan/Pacific Ivlanacr.
T/ni
Minn c.+vLn Drpn rt mr nt of Humin nl ph is
Finance COMPANY City of Shakopee
DF.P/.R;ME':T WORKFORCE ANALYSIS
ADDRESS 129 Fast First Ave.
DATA AS OF 10-1-88 (CURRENT BY DEPARTMENT) Shakopee, MN. 55319
d09 TITLE(S) NAGE RATE. OR TOTAL EMPLOYEES . MINORITY EMPLOYEES t •1
SALARY RANGE,
TOTAL TOTAL ' TOTAL MALE FEMALE
MALE IPEMALEAI/ A/ D 11 I AI/ � Al
C
Ij I n 11 .AN PI 0.N II PI
�Accounting Clerk $ 9.66/hr. 1 1 1
Personnel Coordinator/
.5r Acct'G Clerk 13.83 4 1 1
jfinance Director 21.93 1 1
o ;
TOTALS 3 j '2
(') 0 - nlnck; 11 - Nispanic; AI/AN -
Amorlrnn Indlan/Alnnknn Native;
A/ri - Aslan/raciric Iol ander.
7105
Mlnnenotn Drpnrt mrnt or 1lummn nl P.hts
COMPANY City of Shakopee
DEPART'IE'T Community Development WORKFORCE ANALYSIS
ADDRESS 129 East First Ave.
DATA AS OF 10-1-88 (CURRENT BY DEPARTMENT) Shakopee, MN. 55379
JOB TITLE S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES 111
SALARY RANGE
TOTAL TOTAL TOTAL MALE FEMALE
MALE jFEMALE I !
j I i 8 It 'Al/ n r e F i n it A/
IAN ,PI AN r1
'Zoning Compliance Insp.. $ 6.00/hr. II 1 1 p !
it
Secretary 10.14 N 1 1 i I li
I,Adm__Assistant 64 1 1 1 11 1 'i
:Planner II 1. 16.35 1 1 I!
IDirector19.85 1 1 II
I
I
TOTALS
II
(') D - Ulack; It - Hispanic; AIYAN
(,mcrl r,an Intllnn/N nsknn Nntivn;
A/PI - nsinn/Paci Plc lalnnAer.
7185
MlnncnotA Drpnrtment or iumnn nigh"
COMPAN1City of Shakopee
DF.P7.RT9E':T ,J Wilding Inspection NORKFOnCE ANALYSIS
' nooness 129 East first Ave.
DATA /S OF -10_"g (CURRENT BY DEPARTMENT)
Shakopee MN 55379
NAGE RATE OR TOTAL F,CrLOYEES MINORITY EMPLOYEES ! ' !
JOO TI TLF.(S) SALARY RANGE
TOTAL TOTAL TOTAL MALE FEMALE
+ MALE 'FEMALE ' AT/ A/
II I I 11 D N .AN/ At'.PI B I II AN I PI
'Custodians R A 7T/hr II .3 3 I �_
Secretary 10. 14 u l - 1 'L I I _
�Nnusing Inspector 11 . 16 1 �— , ' � � I
�Ass't. Bldg. Inspector 14.88 1. 1 1 I
Ichief Ins ector 18.25 1 1
I I I
N
I
- II
I '
TOTALS 7 44 —
IT
- Black; It - Illspaniv; AT/AN -
American Indlnn/Aingkan Nmtl,;
A/PI - Aalan/Pnriflr InI:I vlr r.
7/85
MlnnenoLn Orpnrtmrnt or Numin n1FhLn
C
Dt:P6PTM E^.T 1'p bli[ Safety WORKFORCE ANALYSIS COMPANY ity of Shakopee
DATA AS OF 1D-1-88 ADDRESS 199 EAct Firct Eva
(CURRENT BY DEPARTMENT) Shakopee, MN. 55379
NAGE PATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES ! ' )
J09 TITLE(S) SALARY RANGE
TOTAL TOTAL . TOTAL MALE FEMALE
MALE IFF.MALE
I' AT/ A/ AI/ ! A/
�i O N IAN PI a I N AN PI '
)Code Enforcement Off. $ 6.21/hr. 1 1 I
_Clark Typist I 6.43 1 I
!Secretary I 10. 14 1 1 ;�
I
(Patrolmen 11.39-16.24 9 9 I�
(Detectives ;I 16.09-16.82 3 3
Sergeants 17.69-18.60 3 3
i
Deputy Chief iI 19.53
i
Chief
i
i
TOTALS 22 18 4
(') 0 - black; II - hispanic; AI/AN -
' Amcri r.an Indian/Al nsk nn Nattvn;
A/PI - nai an/Pari rlc Ln lnnh nr.
7/05
Mlnncnotn DN)nrtmrnt or humin nlghta
DF.Pl,R19E':T Engineering WORKFORCE ANALYSIS COMPANY City of Shakopee
ADDRESS 129 East First Ave.
DATA AS of 10-1-88 (CURRENT BY DErAnTMENT)
Shakopee. MN 55379
JOB TITLE(S) MAGE RATE OR TOTAL EMPLOYEES . MINORITY EMPLOYEES ! •)
SALARY RANGE
TOTAL TOTAL TOTAL MALE FEMALE
MALE ;FEMALE ' AI/ 1 A/
i D N 'Al/ Al
B II AN I PI
I
!IB soecto rs $ 9.98/h r. 11 2 2
_Secretary 10. 14
I Tech 11I 12. 10
1 I
Tech 111/MIS Coord. I, 14.83
Eng. Coordinator 15.93 1 1 II
1 -
�, I City Engineer 16.82 1 1
II I
' I
r- -
TOTALS 7 61
t•) n - Black; n - nlspanlo: AT/AN -
1lmerlean Indlan/Alankan 1l.�tivr;
A/PI - Asian/Pacific Ialonder.
T/B5
MlnnenoLn R•parl.mrnt or Iluman Righ LA
DF.PI,P tttEr:T Public 1D Works WORK FORCE ANALYSIS COMPANY City of Shakopee .
DATA AS OF In-1-flfl (CURRENT BY DEPARTMENT) ADDRESS 129 East Firqt Ave
Shakopee, MN. 55379
J03 TITLE(S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES ! •7
SALARY RANGE
TOTAL TOTAL ' TOTAL MALE FEMALE
MALE !FEMALE I I i
/
AI/ i A/
i Weed/Tree Inspector $ 5.75/hr. II, 1 1 I ! D if
IAN ',PI 9 AN PI
Receptionist/Typist 6.56 1 1
LEO 12.29 3 3 '� 1
Parkkeeoers r 12.39 3 3 1 �1
LIED
i
Park Leadman 13.03 1 1 ,
N
Mechanic 13.25 1 1 t
Street Foreman 14.02 1 1
Supe rintende_ n� 18.67 1 1
1
I �
I
TOTALS 14 13 1 1
(•) D - Black: 11 - Nlspnnic: AI/AN -
American Inman/Alaskan Native;
A/rl - Asian/Pacirlc Isiannrr.
7/05
MinnraotnOrnnrtmrnt or nomin nights
COMPANY City of Shakopee
DEPARTMEe-'T _ Community Recreation WORKFORCE ANALYSIS
ADDRESS 129 East First Ave.
DATA AS OF —10-1-BR (CunnENT BY DEPARTMENT)
Shakopee, MN. 55379
Jog TITLE(S) WAGE RATE OR TOTAL EMPLOYEES MINORITY EMPLOYEES " I
SALARY RANGE -
TOTAL TOTAL TOTAL MALE FEMALE
MALE iPEMALE j 1
f 'Ail A/ � ' AI/ A/
Ij ' B II ,AN :PI 0 I 11 AN i PI
i Receptionist $ 7.97/hr 1
Clerk-Typist I 8.25 1
ISupervisor
Pro ram 13.55 1 1 •1
Quiet, Rec. Director i 19.45 li 1 1 7 I
I I
j
II
I j
TOTALS 4 2 2
(•) 0 - Black; II - Mispaoirp ALAN -
American Indlan/Alnnknn Native;
AM - A9ian/paciric Islnnder.
7/R)
MlnncnnLn DrpnrLmrnt or Iiuman Righ Ls
AVAILABILITY/UTILIZATI011/UMIDERUTILIZATION
FEMALES MINORITIES
UTILIZATION AVAILABILITY UTILIZATION AVAILABILITY
NUMBERRUMB(R
UNDER- UNDFR-
JOB GROUP TOTAL NUMBER S NUMBER % UTILIZED NUMBER % IIUMBER S UTILIZED
1 ) MANAGER 6 1 16.7 2 35.3 1 0 0 0 3.2 0
2. ) PROFESSIONAL/TLCII 15 1 6.7 2 15.1 1 0 0 1 5.0 1
SALES WORKERS
3. ) OFFICE/CLERICAL 13 13 100.0 10 79.5 0 0 0 0 1.4 0
i
3. ) SKILLED CRAFT 8 0 0 1 7.4 1 0 0 0 1.5 0
OPERATIVES
3. ) LABORERS 6 3 50.0 3 44.0 0 0 0 0 1.6 0
Protective
4. ) SERVICE WORKERS 17 0 0 2 10.5 2 0 0 1 4.4 1
SMALICONIPANY �—
uElF,ul[O 65
YA1L401L1
• SOURCE OF AVAILABILITY Z
1. ) SMSA - Mpls/St. Paul 7/07
2. ) SMSA - Weighed Engineer/Other Professionals t„
3. ) Scott County 7/87, Laborers Table 5
4. ) Statewide
VII. ESmanr.rSLMU OF GOALS AND TIME TA=
Goals and timetables have been developed for each job group.
1. "Establishment of Goals and Timetables". Tables for job groups follow
this section. Definitions of line items:
a. Profile #
The total number of employees in the job group is a count of
Protected arid non-protected individuals. The number of minorities
and of women are specified under their respective columns.
b. Profile %
These columns are derived by dividing the minorities count by the
total count, and by dividing the women count by the total court,
respectively, then writing the resultant decimal fractions as
Percentages rounded to hundredths place.
c. Availability %
For external calculations, the respective percentages of people in
the relevant labor market possessing the necessary skills required
for the specified job group, as well as the interest to work in that
job group, are the base.
d. Underutilized (Yes or No)
To determine undexutilizaticn, the profile of women and the profile
Of minorities in the specified job group are compared,
statistically, with their respective availabilities. Whenever there
are significantly fewer women or minorities in a job group than
would reasonable be expected by their respective availabilities,
underutilization is declared.
e. Annual Goals: Profile g
Goals and timetables are established annually for total minorities
and for total women, for job groups in which they are underutilized
and movement is forecasted.
f. Annual Goals: Movement %
This section is applicable only in instances where no movement is
anticipated.
g. Estimated year of Utilization
The expected year in which the profile percent will equal the
availability percent.
18
2. Goal Attainment
The goal, by job group, is equal to the availability for total women
and total minorities in each job group. Selection rates should
match availability.
3. Timetables
Projected movement for each job group has been used to estimate the
timeframe in which utilization will be attained.
Since goals are set based on availability and are only estimates and not
rigid quotas, it is conceivable that circumstances may sometimes result in
their not being achieved. When this occurs, the Department Head must
document all good faith efforts.
Following is a list of all job groups in the City.
Officials and AcLni_ri=rrators: City administrator, Finance Director, City
Clerk, Cmmmnity Development Director, Public Works Superintendent,
Comunity Recreation Director.
Professionals and Technicians: adm;nictrative Assistant, Personnel
Coordinator, City Engineer, Planner, Engineering Terl=cians, Program
Supervisor, zoning Compliance inspector, Housing Inspector, Building
Inspectors.
Protective Service Workers: Police Chief, Patrolman, Detectives and
Investigators, Sergeants, Deputy Chief.
Clerical: Secretaries, Accounting Clerk, Receptionist/Typists, Clerk-Typist
Skilled Craft Workers: Heavy Fiquipment Operators, Licht Fgiipment Operators,
Mechanic
Laborer: Custodians, Parkkeepers
is
JOB GFUJP IDENTIETCATION
A. Managers: Occupations in which employees set broad polices, exercise
overall responsibility for execution of these polices, or direct
individual departments or special phases of the agency's operations, or
provide specialized consultation on a regional, district or area basis.
Includes: administrator, department heads, directors, superintendents
and kindred workers.
B. Professionals and Technicians: Professionals are considered to be
Persons; working in occupations requiring either college graduation or
experience of such kind and amount as to provide a comparable
background. Technicians are those work requires a combination of basic
scientific knowledge and manual skills which can be obtained through
about two years of post high school education, such as is offered in
many technical schools and community colleges, or through equivalent on-
the-job training. Includes: personnel, engineers, inspectors,
accountants, MLS coordinator, program supervisor, administrative
assistant, planner and kindred workers.
C. Protective Service Workers: Oxupations in which workers are entrusted
with public safety, security and protzc-tion from destructive forces.
Includes: POlICEt Chief, patrolman, deputy chief, detectives, juvenile
Officer, investigators and kindred workers.
D. Office and Clerical: All clerical type occupations in workers are
responsible for internal and external cammnucation, recording and
retrieval of data and/or information and other paper work required in a
Office. Includes: bookkeepers, messengers, clerk-typist, secretaries,
receptionist, payroll clerks, cashiers, office machine and computer
operators and kindred workers.
E. Skilled Craft Workers: Occupations in which workers perform jobs which
require special manual skill and a thorough and comprehensive knowledge
Of the processes involved in the cork which in acquired throughon-the-
jobtrainingand experience or through apprenticeship or other formal
traini-nxg programs. Includes: mechanics and repairers, heavy equipment
operators, light equipment operators and kindred workers.
F. Laborers - Service - Maintenance: Occupations in which workers perform
duties which result or contribute to the comfort, convenience, hygiene
or safety of the general public or which contribute to the upkeep and
care of buildings, facilities or grounds of public property. Workers in
this group may operate machinery. Includes: chauffeurs, laundry and dry
cleaning activities, Truck drivers, bus drivers, garage laborers,
custodial employees, gardeners, park maintenance, farm workers, except
managers, craft apprenfices/trainees/helpers, and kindred workers.
2C
GOALS AND TIMFTnATF.0 NMM=
The City of Shakopee has established goals and timetables for all job groups
that are underutilized.
Taking into consideration expansion, contraction and turnover, the City will
make a good faith effort to hire qualified women and minorities into those
job groups where underutilization exists.
The following pages identify deficiencies by race and sex and set forth
timetables to accomplish our Affirmative Action goals.
cl
CITY OF SHAKOPEE
ESTABLISHMENT OF GOALS & TIMETABLES
JOB GROUP:Nanager JOB GROUP:Professional GROUP: office/clerical
_ Tech. _
TOTAL MINORITIES WOMEN TOTAL MINORITIES WOMEN TOTAL MINORITIES WOMEN
1 . PROFILE + 6 0 1 15 0 1 13 0 13
2. PROFILE % 100 0% 16.7% 100 0% 6.7% 100 0% 100%
3. AVAILABILITY % / 3.2% 35.3% 5.0% 15. 1% / 1.4% 79.5%
UNDERUTILIZED % No Yes/1 j' Yes/1 Yes/1 No No
4. (YES OR NO) /
5. ANNUAL GOALS:
PROFILE +
MOVEMENT % 16.7%' • - ----- --- / ---- --i� / 6.7%
EST. YEAR OF
6. UTILIZATION 1992 1993 1992 /
Note: This "Underutilization Analysis" is part of the Affirmative Action Program perpared to meet the standards
required by Revised Order No. 4. The terms used herein such as "Underutilization and Availability" areused solely
in the context of the Affirmative Action Program for the purpose of complying with the Affirmative Action objectives
of snrh nr,der Thoy hn— nn mraninn rnr any nthrr purpose.
eimlrri" rmn w,i. %.I . P, ' P7 `.r ,.t ' Co. A 51i,A Slate of NN. 1987
CITY OF SSAI�7VOPEE
ESTABLISHMENT OF GOALS & TIMETABLES
— _— JOB GROUP: skilled JOB GROUP: Laborers JOB GROUP: Protective
TOTAL MINORITIES WOMEN TOTAL MINORIIIES WOMEN TOTAL MINORITIES WOMEN
1 . PROFILE + 8 0 0 6 0 3 17 0 0
ti
2. PROFILE % 100 0% 0 % 100 0 50.0% 100 0% 0%
3. AVAILABILITY % 1.5% 7.4% 1.6% 44.0%
4.4% 10.5%
— — — ---
UNDERUTILIZED / No Yes/1 j No No jj Yes/l Yes/2
4. (YES OR NO)
5. ANNUAL GOALS: T ��
PROFILE
MOVEMENT % 7.4% 5.3%
EST. YEAR OF j L ,
6. UTILIZATION 1993 1993 1992
Vote: This "Underutilization Analysis" is part of the Affirmative Action Program perpared to meet the standards required by l'
Revised Order No. 4. The terms used herein such as "Underutilization and Availability" are used solely in the context
of the Affirmative Action Program for the purpose of complying with the Affirmative Action objectives of such order.
They have no other meaning for any other purpose.
Source: SMSA Mpls/St., Paul 1987 Scctt County 1987 & SMcF State Of Mn. 1987
VIII. PROBLEM IDEN=CA=ON AND CDRRECTIVE ACTION
A summary analysis pr prcblem/deficiency areas at the City of Shakopee
indicates the following:
- The workforce composition is underutilized in several areas. Please
refer to City Plan of Action balm.
- The total selection Process dictates a need to expand our recruiting
efforts to attract qualified women and minorities.
- No other problem areas were identified, i.e. , applicant flow
conposition, transfer and Promotion practices, coapany facilities
and oonpany-sponsored activities, seniority practices and contract
provisions for same, apprenticeship programs, company training
programs, workforce attitude, posters, application retention and
subcontractor notification.
City Plan of Action
A. Job Group: Managers
Problem Identification
There is a profile imbalance for women in this job group.
Corrective Action
There is currently a vacant management position projected to be filled
in 1989. The City shall make every effort to recruit qualified women
and will select at least by availability rate. Recruitment for women
will be expanded to colleges and areas outside of Minnesota.
B. Professional/Technicians
Problem Identification
There is a profile imbalance for women and minorities in this job group.
Corrective Action
The has budgeted an additional technician to be hired in May 1989.
Recruitment for women and minorities will be expanded to college and
technical trade institutes and area ethnic councils and organizations.
C. Skilled Craft
Problem Identification
There is a profile imbalance for women in this job group.
There is currently an additional Licht Equipment Operator budgeted to be
filled. Recruitment for women will be expanded to include vario_.s t--ads
institutes, area women organizations and other external sources. Women
will be urged to apply.
24
/i
D. Protective Service Workers
Problem Identification
There is a profile imbalance for minorities and won'en in this job group.
Corrective Action
The Police Departxe t has budget approval to hire an additional Patrol
Officer in May 1989. The city will recruit for qualified minorities and
wmnen and will select at least by availability rate.
The department will continue to coordinate educational programs with the
local school district such as Officer Friendly and other
Vocational/Career Day programs to encourage females and minorities in
ongoing recruitnent efforts.
25
MEAS= TO FACILl'm'DTF TMPTFMFT CN
To assure progress towards Affirmative Actions goals and to guarantee equal
erployment opportunity to all persons, the City of Shakopee shall pursue the
following actions relating to hiring, promotion, training opportunities,
classification, recruitment and compensation.
The City of Shan 's personnel practices shall adhere to the
principles of
equal employment opportunity and be conducted in accordance with the City
Affirmative Action Program. The principles of equal employment oppo tm 'ty
shall be introduced into all City written personnel policies and shall be
reflected in all negotiations between the City and labor unions who
represent authorized bargaining units of City employees.
A. Position Descriptions
1. A written position description or job description shall exist for
all permanent positions within the City of Shakopee. These
descriptions shall include a position or job title - a general
description of the work - minimum qualifications required to perform
the work, and shall be available to all employees and prospective
job applicants for review prior to applications.
2. Position titles and minimum qualifications contained in written
descriptions shall be used in all recruitment advertising.
3. The minim,m, qualifications of each position shall be periodically
reviewed by the Personnel Coordinator to determine if all
qualifications required are related to actual job performance.
4. Position descriptions for managerial and supervisory positions shall
contain a section describing Affirmative Action responsibilities.
B. Recruitment
1. Tose City of Shakopee will advertise all job openings in the
appropriate media for its labor market. All job advertisawzrts
shall state the title of position, the minimum qualifications, where
applications can be obtained, and location of job if other than
within City Hall, hw, the position will be filled and other relevant
information. All job advertisements shall include the statement "An
Equal Opportunity EDplcyer". In special circumstances the city may
add or substitute the wording "Minorities and Women are Lhcwnraged
to Apply' . All job advertisements shall indicate the last day of
filing for application of the position advertise;, Those positions
advertised as "Open-CcmPetitive" shall be posted for ten (10) days.
All job advertisements for cPeO-ccrPatitive and prmotional
Positions shall be posted on designated bulletin boards in ail
conspicuous areas for employee or applicant review.
a. Time City Personnel Coordinator will notify the area Job
Services Office of appropriate job openings.
b. The Personnel coordinator shall send appropriate job vacancy
announcements to appropriate governmental, institutional,
�F
civic, educational, handicapped and minority representative
agencies within its labor market area.
C. Announcements of appropriate job openings shall be regularly
sent to organizations within the labor market who specifically
represent women, minorities, and the handicapped. The City of
Shakopee will make every effort to recruit and hire applicants
from Scott County who are from low income groups.
d. Policy Statement in compliance with Section 3 of the U.S.
Department of Housing and Urban Development Act of 1968.
e. The Personnel Coordinator will establish and utilize a list of
minority organizations and will develop contacts for
camunicating employment needs and concerns.
f. Department Heads and supervisory staff of the City will
encourage present employees to refer women, minority and
handicapped applicants for City jobs.
g. The Personnel Coordinator will inform job applicants of the
Affirmative Action and furnish applicants with a written
statement of such policy.
C. City Personnel Policies
1. The Personnel Coordinator shall provide for the revision and ongoing
maintenance of the Personnel Policy detailing enployee benefits,
terms and conditions of employment, enguloyer actions, employee
obligations, and rights and privileges of errpicyees. This manual
shall be revised and be consistent with the Affirmative Action
Program and be updated periodically by the Personnel Coordinator.
2. Foch department shall be apprised of Affirmative Action goals and
briefed regarding the City's commitment to achieving the goals
within targeted periods.
3. The employment application form currently utilized is intended to
eliminate artificial employment barriers by not requiring irrelevant
information as a part of employee selection that is not di=tny
representative of an applicant's skills or qualifications to perform
the duties of any position.
4. It shall be inconsistent with this Affirmative Action Program for
any department head or hiring authority to consider race, color,
creed, religion, national origin, sex, age, marital status, public
assistance status, handicap or disability as a basis for rejecting
any individual applicant for employment.
To insure impartial selection and promotion of personnel, the Personnel
Coordinator or designee shall:
a. Analyze all existing selection prnca�res, performance reviews,
education or experience ratings, structured interviews, and
other such devices to determine their value as a measure of job
success.
27
b. Administer all appropriate tests under standardized and uniform
conditions and provide for impartial evaluations of test
results.
C. Declare all job opportunities and vacancies open to male and
female applicants unless any given job is proven exclusive for
one sex of the basis of bona fide occupational qualifications
set forth in Title VII and subsequent Court decisions.
d. Encourage the Promotion of minority, disabled and female
employees.
e. Interview exiting employees to determine reasons for leaving
and identify possible sources of discrimination, inadequate job
placement or unlerutilization encountered while working for the
City. The Personnel Coordinator shall implement uniform
Procedures to conform with this Affirmative Action Program.
These will include job replaceyents, establishi TMm position
qualifications, preparing job notices, announcing and posting
jobs vacancies, and advertising when appropriate.
h. Assure that no person be given preference or denied employment
opportunity because of past promises of a job, personal
characteristics, Personal reputation, political or union
affiliation or other qualities unrelated to job performance.
i. Screen applications and determine applicant eligibility for
e ployment by utilizing appropriate selection procedures.
j. In accordance: with the Minnesota Data Practices Act, any
information gathered by the employer regarding reference
checks, personal or criminal history shall be made open and
available to prospective job candidates upon request for
Purposes of inspections. Such persons shall have the right to
challenge all such information.
D. Selection and Hiring
1. All applications for employment with the City of Shakopee shall be
reviewed to determine if applicants meet mini= qualifications for
the poli.tion. Applicants who do not meet minimum qualifications
shall be so informed by written notice.
2. The selection process shall give prime consideration to minimum
qualifications necessary to perform the job. The selection process
shall give consideration to future potential and extra
qualifications of candidates only when career ladders are structured
so that a olcyees are likely to advance to a higher level position
within a reasonable period of time.
3. In a soecific area of under-utilization, the City shall make every
good faith effor` to meet its hiring goals and objec:ives.by giving
maximum consideration to those protected class candidates who
Possess minimum qualifications for City positions.
28
p- �-
4. No applicant shall be prohibited from applying for a City position
because of a past criminal conviction.
E. Evaluation of Job Performance
1. Probationary periods for entry and promotional positions shall be
uniformly applied and no protected class employee shall be subject
to a probationary period different in length from any other
employee.
2. All performance evaluation systems used shall be directly related to
actual performance on the job.
3. Performance evaluation of supervisors and Department Heads shall
include an appraisal of their performance in implementing and
adhering to the City Affirmative Action Program.
4. All performance appraisals shall be in writing and shall be reviewed
with employees and made part of their permanent personnel record.
5. Employees dismissed shall have the benefit of:
a. Appropriate and progressive disciplinary measures as outlined
in the Personnel Manual.
b. An opportunity to have his/her dismissal reviewed by the
Personnel Coordinator and City Administrator to determine if
discriminatory practices were factors in his/her termination
and to recommend a rely if so justified.
F. Ccnpensation
1. All compensation schedules for City employees shall adhere to State
and Federal laws and shall not discriminate upon the basis of race,
sex, color, religion, national origin, handicap, disability, age,
marital status, veteran status, political affiliation or status with
regard to public assistance.
2. All fringe benefit schedules shall be equal for members of both
sexes and shall not discriminate against any employed member of a
protected class.
3. Differences in compensation and fringe benefits between enployee
bargaining units which have been arrived at through collective
bargaining and apply equally to all madbers of a bargaining unit
shall not be considered discriminatory.
G. Disciplinary Pincdures
1. All disciplinary procedures within the City organization shall be
applied equally and shall not discriminate against a•ry employer upon
the basis of race, sex, color, religion, national origin, handicap,
disability, age, martial status, veteran status, political
affiliation or status with regard to public assistance.
29
2. Equivalent internal grievance procedures shall exit for all
enployees either through Personnel policies or inion contracts.
H. Training
1. All training programs shall be extended to all
Employees, the
program is job related and would result i better work performance.
ormance.
No eMployee shall be restricted from attending such programs or
courses because of race, color, sex, creed, marital status,
religion, national origin, age, physical disability, adherence to
any political or union affiliation, or status with regard to public
assistance. Special efforts shall be made to include and encourage
eMPloyaes in protectedclasses to attend such programs and courses.
2. Training programs shall be made available to facilitate upward
mobility for all City employees.
3. All employees, particularly protected class members, shall be
.informed of the opportunity and encouraged to take career related
courses and/or formal training.
4. 'mining for supervisory staff shall acquaint them with the
Provisions and goals of the City's Affirmative Action Program. This
training shall include an explanation of:
a. All the provisions of the City's Affirmative Action Policy and
Program.
b. The legal basis for an Affirmative Action Program.
c. Supervisory responsibilities related to Affirmative Action.
d. The legal options available to a person making a complaint of
alleged discrimination.
I. Upward Mobility
1. All qualified city employees shall be encouraged to consider career
advancement through promotions and/or transfers.
2. All job openings shall be posted on City bulletin beards and
qualified present employees shall be encouraged to apply.
3. A combination of education, past work experid experience
gained in the City's employee shall be considered in assessing
anassessing
qualifications of an applicant. Unnecessarily narrow job
requirements which might reduce cmgq tition for promotion across
deP&rtw.nt or division shall be eliminated.
4. Proceed classmembers employed by the City vino have i�cr�aseri
m
their Skills and job potential shall be encouraged to apply and
apete for promotion.
�C
S. Documentation of "Good Faith" Effort to Reach Affirmative Action Goals
1. The record keeping materialsrequired to nonitor the City
Affirmative Action Program shall be readily accessible to the
Personnel Coordinator and Dgmrttnent Heads.
2. The Personnel Coordinator shall keep a written record of the efforts
undertaken to meet the City goals for employm rot of protective class
employees.
3. Department Heads and the Personnel Coordinator shall review and
conment on unsuccessful City efforts to employ protected class
members in accordance with the City Affirmative Action goals and
timetables.
K. Complaint Procedure
1. City Responsibility
The City has the responsibility to receive, investigate and attempt
charges to resolve internal and external . es of alleged violations of
its obligation tuner government regulations. Appropriate action is
taken to assure that the riots of individuals to file couplaints or
participate in investigations, hearings or any other procedure for
resolving such cmplaints will be respected and not interfered with
in any manner.
Should the final decision be adverse to the complainants, they are
advised that they may file charges with a government agency arra are
directed to posters identifying such agencies and filing locations.
Complaints and all actions taken to resolve them through the City
=ust be maintainer) in strictest confidence. No individual should be
intimidated, threatened, coerced or discriminated against by the
City for filing a czaaplaint, furnishing Iffo=ation, cp
participating in any manner in investigations, cmlpliance reviews,
hearings or any other activities related to the ach,;n;erraticn of
Federal, State and local regulations.
2. Applicant's Right to File Complaints of Alleged Discrimination
Applicants who believe the City has violated its obligations under
the government regulations may file complaints either with the City,
the Minnesota Departnent of Human Riots or the Departrmnt of labor.
Employees may bring their concerns to the attention of their
inwediate supervisor and/or directly contact the Personnel
Coordinator.
Employees may file written complaints with the me„arb�ent of labor.
Information on filing complaints is posted in the Personnel Office.
Complaints alleging a violation of the Rehabilitation Act of 1973
are referred back to the City. Employers are allowed 60 days to
atten�t to resolve such cmplaints through their internal oomplaint
review procedure.
31
X. AUDITING AND hDNITORING
In order to successfully evaluate the implementation of the City's
Affirmative Action Program the following data shall be maintained by the
Personnel Coordinator:
A. Recruitment Sources
Data shall be maintained regarding all recruitment and media sources
notified of City job vacancies.
B. Applicant Flow Data
Data shall be maintained that indicates, by job classification, EFYJ job
category, the total number of applicants interviewed, those offered
Positions, and those hired, in order to determine the effectiveness of
the City's recruitment process and to assess the City's progress toward
equal opportunity employment.
C. Applicant Referrals
A file of all interested applicants shall be maintained in order to
notify such applicants when vacancies occur for which they would be
qualified.
D. Training
Data shall be maintained indicating, by job classification and EEO job
category the number of City employees participating in all City training
Programs and activities and tuition reimbursement programs.
E. Promotions
Data shall be maintained regarding g promotions and .indicating by job
classification and EEO job category, those employees are promoted.
F. Terminations
Data shall be maintained on all terminations by job classification and
EEO job category including the reasons for terminations. This data will
be used to determine if a disproportionate number of employees bel
ongIng
to protected classes are terminated.
G. Demotions and Disciplinary Actions
Documented data shall be maintained on all demotions and disciplinary
actions including reasons for such actions.
H. Documentation of Good Faith Efforts to Meet Coals
1. There shall be regular docwnenting of City efforts to meet City
goals for employment of protected class employees.
2. Reports will be forwarded as requested to the Minnes,^ta State
Department of Human Rights.
�2
p-
XI. VENDOR - COTIRACiCR RELATIONS
It is the policy of the City of Shakopee not to use public funds to further
any violations of State or Federal equal emplcyment laws. The City's firm
co miitment to this policy shall be demonstrated through its affirmative
action requirements for contractors, subcontractors and vendors with whom
the City does business.
A. All bid specifications, proposals and contracts shall require all
contractors, sub-contractors and vendors to submit the following:
1. A signed statement signifying that the contractor, subcontractor or
vendor fully intends to oily with the standards of equal
employment and antidiscrimination as cited in the Civil Riots Act
of 1964 as mended in 1972 by the Equal Drplcyment Opportunity Act,
and Minnesota Statute 181.59 as amended.
2. A reply to the letter in Appendix 3.
B. The City's practice of awarding contracts to the lowest bidders shall be
followed provided the bidder meets the City's affirmative action
requirements. If a contractor, sub-contractor or vendor does not ooaply
with the intent of the City's affirmative action requirements, as listed
above, the contract may be awarded to the next lowest bidder with the
same procedure applying.
C. If it is reported that a contractor is in violation of State or Federal
equal employment opportunity laws or has no affirmative action program
or has not shorn good faith in taking corrective steps or is not willing
to comply and carry out the City's affirmative action requirevents, the
City Administrator may imTediately request that the City Attorney issue
a "letter of show cause" requesting the contractor, subcontractor or
vendor to provide the City Administrator with information showing why
the City should not terminate the contract.
D. The City of Shakopee will assist contractors and/or vendors in ccnplying
with the City's affirmative action program.
E. The context of Minnesota Statute 181.59 (as amended) is incorporated by
reference hereto, and made a part hereof, this Affirmative Action
policy.
M.S. 181.59 EMPIO)2=: WVUES, NNDITIONS, HOURS RESTRICTION
181.59 DISCRII4TNATION ON ACC= OF RACE, CREED, OR COLORS PROHIBITED IN
CONr[PACT. Every contract for or on behalf of the State of Minnesota, or any
county, city, township, school, school district, or any other district in
the state, for the materials, supplies, or construction shall contain
provisions by which the contractor agrees:
1. That, in the hiring of canon or skilled labor for the performance
of any work under any contract, or any sub-contract hereunder, no
contractor, material supplier, or vendor, shall, by reason of race,
creed, or color, discriminate against the person or persons who are
citizens of the United States who are qualified and available to
perform the work to which such employment relates;
33
2. That no contractor, material supplier, or vendor, shall, in any
manner, discriminate against, or intimidate, or prevent the
enPloyment of any such person or persons, or on being hired, prevent
or conspire to prevent, any such person or persons front the
Performance of work under any contract on account of race, creed, or
color;
3. Any violation of this section shall be a misdemeanor; and
4. That this contract may be cancelled or terminated by the state,
county, city, tam---Up, school board, or any other person authorized
to grant contracts for such employment, and all money due, or to
become due hereunder, may be forfeited for a second or any
subsequent violation of the terms or conditions of this contract.
/ a -Z-
XII. AFFIR-=E ACTION PLAN FOR DISABLED INDUS
A. Disabled Individuals Affirmative Action Clause
The City of Shakopee shall not discriminate against any enplcyee or
applicant for mplcyment because of physical or mental disability in
regard to any position for which the employee or applicant for
enployment is qualified. The City of Shakopee agrees to take
affirmative action to employ, advance in enplcyment, and otherwise treat
qualified disabled individuals without discrimination based upon their
physical or mental disability in all employment practices such as the
following: enployment, prcwtion, demotion or transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of
conpensations, and training.
the City of Shakopee agrees to comply with the rules and relevant orders
of the Minnesota DeparGnent of Human Rights issued pursuant to the
Minnesota Human Rights Act.
The City of Shakopee agrees to post in conspicuous places, available to
enployess and applicants for enplcyment, notices in a form to be
prescribed by the Commissioner of the Minnesota Department of Human
Rights. Such notices shall state the City of Shakopee's obligation
under the law to take affirmative action to employee and advance in
enployment qualified disabled employees and applicants for employment,
and the rights of applicants and enployess.
The City of Shakopee shall notify each labor union or representative or
workers with which it has a collective bargaining agreement or other
contract understanding, that the contractor is baud by the terms of
Minnesota Statutes, Section 363.073 of the Minnesota Ronan Rights Act
and is cant witted to take affirmative action to enploy and advance in
employment physically and menially disabled individuals.
B. Schedule for Review
The mininmm physical and mental job qualifications of each position
shall be reviewed annually by the Personnel Department to ensure that,
to the extent qualification requirements tend to screen out qualified
disabled individuals, they are job related and are consistent with
business necessity and the safe performance of the job.
C. Pre-EYYployment Medical Exams
�
The City of Shakopee may require a carprehensive medical exam prior to
employment. The results of such an examination will not be used to
screen out qualified disabled individuals. Information obtained in
resmonse to such inquiries or examination shall be kept confidential
except that (a) supervisors and managers may be informed regarding
restrictions on the work duties of disabled individuals and regarding
aerations, b) first aid and safety personnel may be i^iformed, where
and to the extent appropriate, if the condition might require emergency
treatment, and (c) officials, enplcyees, representatives, or agents of
the Minnesota Department of Human Rights or local human rights agencies
investigating cmpliance with the act or local human rights ordinances
shall be informed if they request such information.
35
D. Accommodations to Physical and Mental Limitations of avioyees
The City of Shakopee shall make a reasonable accommodation to the
Physical and mental limitations of an employee or applicant unless such
an accoimmdation would impose an undue hardship on the conduct of the
City.
E. Compensation
In offering employment or promotions to disabled individuals, the City
Of Shakopee shall not reduce the amount of motion offered because
of any disability income, pension, or other benefit the applicant or
employee receives from another source.
F. Outreach, Positive Recruitment, and External Dissemination of policy.
The City of Shakopee shall review employment practices to determine
whether the personnel programs provide the required affirmative action
for employment and advancement of qualified disabled individuals. Based
upon the findings of such reviews, the City of Shakopee shall undertake
appropriate outreach and positive recruitment activities, such as those
listed below.
1. Develop internal communication of obligation to engage in
affirmative action efforts to employ qualified disabled individuals
in such a manner as to foster understanding, acceptance, and support
among ev utive, management, supervisory, and all other employees
and to encourage such persons to take the necessary action to aid
the City of Shakopee in meeting this obligation.
2. Develop reasonable internal procedures to ensure that the obligation
to engage in affirmative action to employ and promote qualified
disabled individuals is being fully implemented.
The City shall make readily available to disabled individuals the
current listing of job opportunities in the City offices. The City
will advertise available positions in a manner determined by the
City to be most appropriate to reach local disabled individuals.
3. Periodically inform all employees and prospective employees of the
commitment to engage in affirmative action to increase mployment
opportunities for qualified disabled individuals.
4. Enlist the assistance and support of recruiting sources (incl+„�;,,g
state employment security agencies, state vocational rehabilitation
agencies or facilities, sheltered workshops, college placement
Officers, state education agencies, labor organizations and
organizations of or for disabled individuals) of the City of
Shakopee's commitment to provide meaningful employment opportunities
to qualified disabled individmals.
5. Establish meaningful contact with apprwriate social seryice
agencies, organizations of and for disabled individuals, vocational
rehabilitation agencies or facilities, for such purposes as advice,
technical assistance, and referral to potential employees.
16
6. Review employment records to determine the availability of
promotable and transferable qualified known disabled individuals
presently employed, and to determine, Whether their present and
potential skills are being fully utilized or developed.
7. Include disabled workers When employees are pictured in consumer,
promotional, or help wanted advertising.
6. Distribute the Affirmative Action Policy via the City Finance
Director to vendors and contractors who deal with the City and
encourage them to follow similar practices.
9. Take positive steps to attract qualified disabled persons not
currently in the work force who have requisite skills and can be
recruited through affirmative action measures.
G. Internal Dissemination of Policy
Realizing that an outreach program is ineffective without adequate
internal support from department heads and supervisory personnel and
other employees, who may have had limited contact with disabled persons
in the past, and in order to assure greater employee cooperation and
participation the City of Shakopee shall disseminate this policy
internally as follows:
1. Include it in the personnel policy manual.
2. Department Heads shall schedule meetings with all employees to
discuss policy and explain individual employee responsibilities.
3. Meet with union officials to inform them of the City of Shakopee's
policy and request their cooperation.
4. Include nondiscrimination clauses in all union agreements, and
review all contractual provisions to ensure they are
nondiscriminatory.
5. Include articles on acooiQlishments of disabled workers in City
publications.
6. Post the policy on company bulletin boards, including a statement
that employees and applicants are protected from coercion,
intimidation, interference, or discrimination for filing a complaint
or assisting in an investigation under the Minnesota Human Rights
Act.
7. When employees are featured in employee handbooks or similar
publications for employees, include disabled employees.
.7
H. Responsibility for Implementation
Marilyn M. Remar, Personnel Coordinator has been designated director of
Shakopee's affirmative action activities.
Her identity sball appear on all internal and external communications
regarding the City of Shakopee's affirmative action programs. Marilyn
M. Reiner has been given necessary support to manage the implementation
of this program, including the following activities:
1. Develop policy statements, affirmative action programs, and internal
and external communication techniques to be certain the City of
Shakopee's policies are being followed. In addition, supervisors
shall be advised that:
a. their work performance is being evaluated on the basis of their
affirmative action efforts and results, as well as other
criteria; and
b. The City of Shakopee is obligated to prevent harassment of
employees placed through affirmative action efforts.
2. Identify problem areas in conjunction with Department Heads and
]mown disabled employees, in the implementation of the affirmative
action plan, and develop solutions.
3. Design and implement an audit and reporting system that will:
a. nwacinw effectiveness of the City of Shakopee's plan;
b. Indicate need for remedial action;
C. determine the degree to which objectives have been attained;
d. ensure that each department Is in compliance with the Minnesota
Human Rights Act.
4. Serve as liaison between the City of Shakopee and the Minnesota
Department of Human Rights.
5. Serve as liaison between the City of Shakopee and organization of
and for disabled persons, and arrange for the active involvement by
City representatives in the comminity service programs of local
organizations of and for the disabled.
6. Keep Department Heads informed of the latest development in the
entire affirmative action.
I. Development and Execution of AffirmativeAction Programs
The Affirmative Action Plan for tine City of Shakopee shall be developed
and executed as follows:
1. Job qualification requirements reviewed she,, be made available to
all employees involved in the recruitment, screening, selection, and
Promotion process.
-.F
2. The City of Shakopee shall evaluate the total selection process
including training and proration to ensure freedom from stereotyping
disabled persons in a manner which limits their access to all jobs
for which they are qualified.
3. All personnel involved in the recruitment, screening, selection,
proration, disciplinary, and related processes shall be carefully
selected and trained to ensure that the commitments in its
affirmative action program are implemented.
4. Disabled employees shall be made available for participation in
career days, and related activities in the cammnnity.
City Administrator Date
Marilyn M. Remer, Personnel Coordinator Date
39
XIII. APPENDIXES
AprnwrN;x No. 1 Recruitment Resources
Appendix No. 2 media Sources
Appendix No. 3 Salmple Letter to Suppliers,
Vendors, and Contractors
Indicating the City of Shakopee's
Affi tive Action Policy
Appendix No. 4 Sexual and Racial Harassment
Statement of Policy
Appendix No. 5 E ial Opportunity is the Law
Poster
Ln
APPENDIX NO. 1
RECEETPIIMENP RESOURCES
T.C. Opportunity Indust. Ctr.
1015 Olson Memorial Hwy.
Minneapolis, MN. 55406
377-0150
Mdewakanton Sioux Comm.
2330 Sioux Trail NW
Prior Take, M. 55372
445-8900
Institute of 'Technology
Minority Engineering Program
Project Technology Purer
339 Walter Library
117 Pleasant St. SE
Mills., M. 55455
Women's Resource Center
Nomandale Community College
9700 FYance Ave. So.
Bloomington, M. 55431
Scott County Ht Services
Courthouse 300
Shakopee, MN. 55379
Scott Carver Economic Council
1257 Marshall F4.
Shakopee, M. 55379
Job Service Office - MN Dept, of Economic Security
205 Lewis St.
Shakopee, MN. 55379
1+1
APPENDIX NO. 2
MEDIA SOURCES
Shakopee Valley News
The Mint Shopper
327 Marschall Rd,
Shakopee, M. 55379
Minneapolis Star & Tribune
425 Portland Ave.
Mpls., MN. 55415
St. Paul Pioneer Dispatch
55 E. 4th St.
St. Paul, M. 55101
Mpls. Spokemon/St. Paul Recorder
3744 4th Ave. so.
Minneapolis, M.
827-4021
L^
APPENDIX NO. 3
SAMPLE I;E= TO SUPPLIERS, VENDORS AND CONTRACTORS
INDICATING THE CITY OF SHAMPEE'S AFFIM= ACTION POISCY
The city of Shakopee, Minnesota hereby notifies all sub-grantees,
contractors, and vendors with which it does business that it has adopted a
policy that will not discriminate in employment practices on the basis of
race, color, creed, religion, national origin, sex, age, marital status,
public assistance status, veteran status, handicap or disability; that it
has agreed to take affirmative action to recruit minorities, women and
handicapped persons into its employment; and that it will transact business
only with firms who have adopted similar ton-discriminatory and affirmative
action polices.
Please inform us of the following information by (date) :
1. The number of employees in your firm.
2. Has your firm filed the Equal Explcyment Opportunity Information
report EEO-1 for the period ending June 30, 1987?
3. Has your firm adopted the written Affirmative Action Program?
If your firm has adopted an Affirmative Action Program, has your
Program been subject to Federal equal opportunity review?
Sincerely,
Finance Director
"An Affirmative Action/Equal Opportunity Employer"
43
APPENDIX NO. 4
THIS IS A STATEMEIr OF THE CITY COUNCIL AND THE CITY ASPD7dISTRAMR of THE
CITY OF SHAROPEE, NDMgSUTA. It shall be the policy of the City of Shakopee
that sexual harassment in any form against employees and/or public patrons
of the City of Shakopee shall not be tolerated. Strict enforcement of this
policy will be adhered to in order to maintain a workplace environment free
of sexual hara==nwnt.
nSEX[JAI. HARASSb='- inches umeloome sexual advances, requests for sexual
favors, sexually motivated physical contact or other verbal or physical
conduct or communication of a sexual nature when:
(1) submission to that conduct or c mmii- cation is made a term or
condition, either by explicitly or implicitly, of obtaining
employment, public accommodations or public services, education, or
housing;
(2) Submission to or rejection of that conduct or communication by an
individual is used as factor in decisions affecting that
individual's eaplcyment, public accocrmrodations of public services,
education, or housing, or
(3) That conduct or communication has the purpose or effect of
substantially interfering with an individual's employment, public
accommodations or public services, education, or housing, or
creating an intimidating, hostile or offensive employment, public
accommodations, public services, educational, or housing
environment; and in the case of employment, the employer knoas or
should know of the existence of harassment and fails to take timely
and appropriate action.
SUPERVISORY & AEMDUsTRATTyE RESFCNSTnrr.rry
The City Administrator, Department Heads, and Supervisors are responsible
for maintaining a departmental working environment free from sexual
discrimination in any form, and dealing with sexual harassment when it
occurs. EMloyees shall be instructed as to the meaning and importance of
this policy. Complaints of sexual harassment shall be dealt with
immediately and in a confidential manner with respect and dignity for all
the parties involved. Department heads shall immediately report any aril all
such complaints to the Personnel office and shall assist in investigating
the complaint. If Department head is the perpetrator, complains should be
made directly to the City Administrator or the Personnel Dept. Upon notice
of a formal complaint of sexually offensive behavior, the Ci Administrator
or the Personnel Department, city rtment
in coordination with the relevant Department
head, will conduct a thorough investigation of the complaint. The
.investigation may include interviews with all relevant individuals and will
be corlucted in such a ma as to preserve the confidentiality and rights
Of all parties cone_-nom to the fullest extent possible. Zn coordination
with the Department Head, the Personnel Office will advise the City Council
Of investigative fincirrgs. In those I ns..ances Ita h warrant it, the City
Council may recommend:
44
1. Counseling with affected employees to insure that the seriousness of
the issue and the City's cwmutment to deal with violations of this
policy is clearly understood;
2. Transfer of affected employees;
3. Discipline of a punitive nature including suspension or dismissal.
The follacing sanctions will be followed for disciplinary actions:
Problem First Offense Second Offense Third Offense
Unwelcome patting Warning Written Suspension
or pinching reprimand or discharge
Offensive jokes or Warning Written Suspension
Posters reprimand or discharge
Brushing up against Warning Written Suspension
another employee's reprimand or discharge
body
"Friendly" arms Warning Written Suspension
around the shoulder reprimand or discharge
"Accidental" brushes Warning Written Suspen..s.Yion..
or touches reprimand or discharge
Subtle pressure Written Suspension or Discharge
for sexual activity reprimand discharge
Deliberate assaults Suspension Discharge
or molestation or discharge
Requests for sexual Suspension Discharge
favors or discharge
Implied threats Suspension Discharge
concerning employment or discharge
or promises of prefer-
ential treatment
Explicit Offers of suspension Discharge
money for sex or discharge
4=
Written reprimands shall be placed in the employee's personnel file, but
shall be removed from the file after one year from the date of issuance if
there has been no subsequent reprimand and no other disciplinary action
instigated.
EMPLOYEE RESPONSIBILITY:
E ployees are expected to conduct themselves in accordance with this policy
and to assist supervisors and Department heads in maintaining a working
environment free from sexual harassment. Employees who observe others
involved in such actions should advise the offending party of the
seriousness of their actions and of the City's oommitmment to enforce this
Policy. If the offensive behavior continues, it should be reported to the
immediate supervisor, the Department head, the Personnel Department or the
City Administrator. PLEASE W NOT IGNORE TT - TELL SNE
Complaints of sexually offensive behavior or harassment or any other
circumstances which place an employee in an intimidating position may be
reported in confidence to the Personnel Office, the City Administrator or
the Employee Assistance counselor.
This policy statement is included in the addendum to our Affirmative Action
Programs. It reflects our City's ongoing commitment to providing a fair and
equitable environment for all employees to work and to realize their
potential.
Equal Employment U-pporturity is. . .
Private Employment, Employers holding Federal programs or activities
State and Local contracts or subcontracts receiving Federal
Government,Educational financial assistance
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MEMO TO: Dennis R. Kraft, Acting City Administrator
FROM: Judith S. Cox, City Clerk
RE: 1989 Fee Schedule
DATE: November 10, 1988
INTRODUCTION:
Attached is a resolution for Council's consideration,
setting forth fees for 1989.
BACKGROUND:
The attached resolution sets forth fees for 1989 and repeals
the existing fee resolution effective January 1, 1989 . Most of
the fees are identical to the fees adopted for 1988 . The
recommended changes are outlined below. These changes have been
incorporated into the proposed resolution. if Council desires to
make any changes to the draft resolution, the may do so prior to
offering the resolution.
Community Development:
The Community Development Director is recommending that the
application fee for tax increment financing be increased from
$500 to $2,500. This is in line with fees charged by other
municipalities.
The Community Development Director is recommending that the
application fee for industrial/mortgage revenue bonds be
increased from a minimum fee of $1,000 to a minimum fee of
$2,500. This is in line with fees charged by other
municipalities.
Building Department:
The Metropolitan Waste Control Commission has increased the
Sewer Service Availability Charge (SAC) rate from $550 to $575,
effective January 1, 1989. The fee schedule has been adjusted
accordingly.
The State Fee Schedule for electrical permits was increased
April 11, 1988. The City has been collecting the new fees since
that time. The fee schedule for 1989 has been adjusted to
reflect the increases.
Public Works:
Public Works is increasing some of their fees for the rental
of equipment approximately 108. The fees are still lower than
fees charged in the private sector.
1"t'G
Finance Department:
The third tier sanitary sewer service charge of $49 per
million gallons per year is being deleted. See attached memo
from Gregg Voxland.
The garbage rates are increased to $7.20 for urban residence
and $5.79 for senior citizen in urban residence, in line with the
city's contract for refuse collection.
Engineering Department:
A new fee is being added for flood plain verifications at a
cost of $6.00 per search. See attached memo from Dave Hutton.
The current charge for topography maps is a $50.00 flot fee
plus $5.00 per acre for copies of those maps. Staff is
recommending that the flat fee of $50.00 be dropped so that the
cost will then be $5. 00 per acre for copies. The proposed fee
schedule had been drafted to reflect this change. See attached
memo from Dave Hutton.
Park Department;
The proposed swimming pool fees are as follows: (see the
Community Recreation Director's 1989 Program/Plan for the
municipal swimming pool/water slide attached)
1988 1989
Gate Fees $1.00 $1.25 Children (under 19)
1.25 1.50 Adults
Season Tickets 32. 00 34.00 Plus $2. 00 SCR fee*
17.00 19.00 Plus $2.00 SCR fee*
Instruction 12.00 13.00 Plus $2.00 SCR fee*
Water Slide 1.00 - 5 ride ticket - no increase
3.00 - afternoon or evening pass - no
increase
* $2.00 S.C.R. Filing Fee is increase from $1. 00 filing fee
charged in 1988.
RECOMMENDATION:
Make any desired changes to the proposed fee schedule and
then adopt the fee resolution as changed.
C-�
ACTION RECOMMENDED:
Offer Resolution No. 2987, A Resolution Setting Fees for
City Licenses, Permits, Seervices and Documents, and move its
adoption.
(THE FEE RESOLUTION WILL BE DELIVERED TO COUNCIL MEMBERS ON
MONDAY)
Memo To: Judy Cox, City Clerk
From: Gregg Voxland, Finance Director
Re: 1989 Fee Schedule
Date: November 2, 1988
Introduction
The present fee schedule for sanitary sewer charges has a third tier of
$49 per million gallons per year that staff proposes to eliminate.
Background
The third tier of the sanitary sewer rate schedule has existed for more
than ten years. It is my understanding that it was implemented to
"force" or persuade large sewer users to adopt conservation practices. I
feel this third tier has outlived its usefulness because the increase in
the cost of sewer treatment over the past ten years is sufficient
monetary incentive to conserve based on the basic rate alone.
The third tier involves manual billing and calculation and generates only
about $11,000 out of sewer revenues of $1,211,000 or less than 18. It
impacts such accounts as Perkins, Friendship Manor, Berens, etc. , besides
Rahr and Certainteed class accounts.
Alternatives
1.) Status Quo
2.) Eliminate the sanitary sewer charge of $49 per million gallons per
year.
Recommendation
Alternative No. 2 is highly recommended.
Action Requested
Adopt 1989 Fee Schedule without the third tier sanitary sewer service
charge of $49 per million gallons per year.
GV:mmr
!2- v
MEMO TO: Judy Cox, City Clerk \
FROM: Dave Hutton, City Engineerl�"
SUBJECT: 1989 Fee Schedule
DATE: October 26 , 1988
In response to your memo requesting any revisions to the fee
schedule for 1989, I have the following requests :
Flood Plain Verification
The Engineering Department receives numerous requests from .real
estate agents, appraisers, etc. wanting verification on whether
or not a particular piece of property is located in the flood
plain or not. This involves looking up the. appropriate National
Flood Insurance Map, finding the particular property in cuestion
and determining of it is in the flood Clain. This process does
consume some staff time , albeit not that much, for each search.
In addition , a standard form is being developed to send to
realtors verifying the floodplain, so there will be office supply
expenses , also.
I am requesting that a new fee be added for this process and
propose that it be identical to the "assessment search " fee
currently being used by the Finance Department. This fee is
$6 .00 per search.
Copy Topography Maps
On gage l �-e fee s____ .:3e ; =..e. _ _s a section for charges to
co _e for topography macs is a
=C . .. a :a copies of those maps.
The 550 .00 - _ _ _= wasc:-_ __:.aiiy c< , e^oped to try and recover
the costs = ___ chotos-a-,ny neer f..r preparing these maps.
This fee ac= _ z__ works reverse . ___a__e no copies are ever
solo due tc c..a -_-E:n costs.
Based on a : ey of other metrcpc _ _ __ r. areas and my own,
experience , ver; Cew municipalities are e �c recover hose
flying cos-.a . _ L7 requesting that t_- =_-t fee of $50 .00 be
dropped. 5 _ _ :er acre for copies s Brill substantially
higher than 7_. ,,.a_ olueprinting, but mc:, in line with current
charges in c_e metro area.
All other Engineering fees should remain t.-e same. =f you have
any questions, see me.
DH/pmp
FEES
o_c- ,
PUBLIC WORKS DEPT.
RENTAL RATES 1988 1989
CAT GRADER IPRIVATEI 70 .00/HR 70.00/HR
(STATE SNOW REMOVAL ) 56 . 38 62.02
FRONT END LOADER (FIAT-ALLIS ) 80.00 80.00
(STATE-SNOW REMOVAL-W/BLWR) 58.85 64. 74
FRONT END LOADER (CASE) 2 1/2 YD 80.00 80.00
(STATE-SNOW REMOVAL-WO/BLWR) 56. 38 62.02
ELGIN STREET SWEEPER 65 .00 70.00
ELGIN SWEEPER ( STATE CONTRACT-TWICE/YR) 48. 50 48 .50
LITTLEFORD PULL BROOM 15.00 15.00
2 1/2 TON DUMP TRUCK ( SINGLE) 45 .00 50 .00
2 1/2 TON DUMP TRUCK W/PLOW 60.00 65.00
5 TON DUMP TRUCK (TANDEM) 60 .00 65 .00
3/4 TON PICKUPS (W/PLOW ADD $10.00 ) 30 .00 33.00
5 TON TANDEM TRUCK 2 W/PLOW + WING 65 .00 70.00
WATER TANKER/FLUSHER 45 .00 45. 00
MOWER TRACTOR (TURF TYPEI 355 .00 40.00
WEED MOWING (ROUGH) 45 .00 455 .00
ASPHALT ROLLER ( 1 1/2 TON) 15. 00 20.00
PULL PAVER 20.00 25 .00
STEAMER (W/TENDER) 60.00 65 .00
HUBER MAINTAINER 25 . 00 30.00
WOOD CHIPPER 38.00 40.00
POST HOLE DIGGER (TRACTOR MOUNTED 38 .00 40. 00
(W/O TRACTOR) 15.00 20.00
POWER AUGER (HAND HELD) 15 .00 15.00
SIGN REPLACEMENT/INSTALLATION 70.00 75 .00
(W/O POST LESS $10. 00)
SEWER RODDER 45.00 45 .00
(OR . 55 FTI (OR . 55 FT)
VIDEO SEWER (W/CASSETTE ADD $20.00 ) 45.00 50 .00
SEWER JET CLEANING 45 .00 50.00
(OR . 55 FT) (OR .60 FT)
VACUUM INDUCTOR 45 .00/HR 50. 00/-HR
CITY OF CHASKA-SEWER CLEANING EQUIP 035 .00/HR @35. 00/HR
BARRICADES W/FLASHERS 7 .00/DAY 8.00/DAF
W/O FLASHERS 5.00/DAY 6.00/DAF
BITUMINOUS SURFACE REPAIR 1 . 75 SQ/FT 2.00/SQ.FT
CONES 1 . 00/DAY 1 . 50/DAY
c�
SHAHOPEE
MUNICIPAL SWIMMING POOL
OPEN SWIMMING-SWIMMING INSTRUCTION-WATERSLIDE FUN
PROPOSED MS 21st SEASON
FEATURING
OPEN SWWUNG
WATERSLIDE FUN a
t r c do
g3 SWIMMING LESSONS
OPEN
JUNE 10 - AUGUST 20
(10 weeks)
POOL HOURS
June 10 - June 18 1 :00 P.M. - 7:30 P.M.
June 19 - August 11 : Weekdays 1:00 PM - 4:20 PM
6:30 PM - 8:20 PM
Weekends 1:00 PM - 7:00 PM
August 12-August 20: Weekdays 6
Weekends 1:00 PM - 7:30 PM
POOL FEES WATERSLIDE FEES
Daily Admission: 5 Ride Ticket $1 .00
Children (Under 19) $1.25 Unlimited Rides per
Adults 1.50 Afternoon or
Evening Session $3.00
SEASON PASS FOR POOL splash
Family E34.00 tj � y
Individual 19.00le
5 w
INSTRUCTION H•5 COO,
June 19 - August 11 (8 weeks)
10:15 - 12:25 6 5:30 - 6:10 SHAKOPEE COMMUNITY RECREATION FILING FEE
(two-week intervals)
FEES: $13.00/Two Week Session Swimming Lesson - $2.00
Season Pool Pass - E2.00
SHAHOPEE fnUflfOfPAL SWfflliTiiilO
POOL - LOCATED IN SHAKOPEES LIONS PARK
WEST 11TH AVE Et ADAMS ST FOR FURTHER INFORMATION CONTACT:
SHAKOPEE COMMUNITY RECREATION - 445-2742
CITY OF SHAKOPEE MUNICIPAL SWIMMING POOL/WATER SLIDE
1989 PROGRAM/PLAN
A. INTRODUCTION
The Municipal Outdoor Swimming Pool located in Lions Park first used in 1969,
has been a summer focal point for thousands of fun seekers, swimmers and sun-
bathers. For a number of years, the facility was able to meet on-site costs
from revenues generated. In the past ten years this has not happened. It
was anticipated that with the installation and operation of the Water Slide,
that this deficit operation would no longer exist. This did not happen for
various reasons. It is hoped that an increase in revenue will occur eventually.
The City has operated the pool as a major service to its constituents. The
goal has been to provide a pleasurable, safe atmosphere of fun and instruction
with a minimum of subsidy.
B. BACKGROUND
1. Weather conditions are a major factor that determines to what extent the pool
is used each summer. If the temperature soars into the 801s, 90's and above,
people will flock to the pool in great numbers. If not, they won't . This did
happen in 1988 when the pool served as a oasis for many.
2. Economic conditions seem to provide a framework of a wait-and-see attitude
on the part of many potential pool users. There is a hesitancy to buy season
tickets if there is a possible chance that they can get by purchasing only a
few daily tickets instead. Cold weather at the beginning of a season is the
culprit that stimulates this thinking.
3. Season ticket sales have leveled off in recent years.
4. Lessons registrations also seem to have leveled off.
5. The 1989 Swimming Pool Budget is predicated upon bare bones operation,
mirrored after experiences of recent years. Emphasis on safety will remain
most important! The 1985 deficit was difficult to ascertain because of the
blending in of water slide capital expenses. In 1986, the deficit was approx-
imately $32,000. In 1987, the deficit was $17,700. The 1988 excess of expense
over revenue is thought to be $10,406, budgeted expense was $ 25,750. The
anticipated 1989 excess of expense over revenue is suggested to be $ 24,130.
6. Season Tickets and Lesson Instructions are available to residents who qualify
for the School Free Lunch Program at a rate of $5.00 for Season Tickets and $3.00
for Lessons.
C. PROPOSED HOURS OF USAGE FOR SUMMER 1989
1. The season will begin Saturday, June 10, and conclude Sunday, August 20 -
72 days, almost identical to the 1988 season.
2. Staff will meet for a few hours (paid time) prior to the start of the season
to prepare facilities and participate in staff training.
3. The pool will be available for open swimming from 1:00-4:20 pm, 6:30-8:20 pm
weekdays, and 1 :00-7:00 pm weekends, dependent upon weather during the weeks when
Swimming Instruction takes place. The first and last weeks of the season do not
include Swimming Instruction, and open swimming hours will be from 1:00-7:30 pm.
4. Swimming Instruction will be from June 19 - August 22 weekdays. Hours are
10:15 am - 12:25 pm and 5:30 - 6:10 pm. Lessons are in blocks of two week periods,
40 minutes per day. They follow the Red Cross Program: Tiny Tots and Beginners
through Advanced Lifesaving. The Advanced Lifesaving Course and Basic Rescue &
/;_C�' Page 2
Water Safety Course are four weeks in duration. During the first four week
session, Basic Rescue & Water Safety will be offered, during the second four
week session Advanced Lifesaving will be offered.
5. The pool is available to organized responsible groups to reserve the pool
for private splash parties beyond regular hours. The fee for these groups is
$50 for 1� hours or $1/person, whichever sum is greater. If the water slide
is to be included, the group fee will be $100 or $2/person whichever is greater.
D. PROPOSED PERSONNEL
The staff will consist of a Manager, Assistant Manager, Cashier, 8 Guards/
Instructors, 6 Aides, and a backup crew of part—time employees. Each of these
personnel are scheduled on a regular basis as needed. All perform important
functions. They are paid only when they work.
E. SHAKOPEE MUNICIPAL SWIMMING POOL - FIVE YEAR INCOME COMPARISON
00 TICKETS SOLD 1985 1986 1987 1988 1989 PROPOSED
SWIMMING POOL
Season Tickets 447 @ 29 = $12,963 464 @ 29 = $13,456 473 @ 32 = $15,136 528 @ 32 =$16,896 525 @ 34 =$17,850
Season Tickets 94 @ 17 = 1,598 82 @ 17 = 1 ,394 92 @ 17 = 1,564 93 @ 17 = 1,581 95 @ 19 = 1 ,805
Season Tickets Mist = 685 Misc = 42
.Lessons - Child 550 @ 11 = 6,050 736 @ 11 = 8,096 888 @ 12 = 10,356 869 @ 12 = 10,428 870 @ 13 = 11,310
$20,611 $23,631 $27,098 $28,905 $30,965
Refunds -22 -35
TOTAL $20,589 $23,596 $27,098 $28,905 $30,965
Free Tickets To
Low Income Families
Season Tickets 15 @ 29 = $ 435 30 @ 29 = $ 870 30 @ 32 = $ , 960 39 @ 32 = $ 1,248 40 @ 3 =$ 120
Season Tickets
Lessons 13 @ 11 = 143 31 @ 12 = 372 50 @ 12 = 600 50 @ 1 = 50
2@14 = 28
100Free $ 1,332 $ 1,848 Nominal 170
- --------------------- --------------------- ---------Free 100E Free Free Char e $
$ 870
Gate Receipts $11 ,259 $11 ,255 $14,091 $16,061
$20,000
Concessions 6,144 6,188 8,886 10,880 12,000
Water Slide 11 ,730 10,699 10,196 16,718 18,000
TOTAL $50,328 $52,578 $60,271 $72,564
;81,135
Page 4
F. 1989 SHAKOPEE MUNICIPAL SWIMMING POOL PROPOSED BUDGET
1985 1986 1987 1988 1988 EST 1989
1987 CITY OF SHAKOPEE ACTUAL ACTUAL ACTUAL APPROP ACTUAL APPROP
4100 Salaries FT 7106 4866 2966 6500 4500 6900
4112 Overtime FT 221 35
4130 Temp 30389 35870 34668 40000 42000 43000
4140 PERA 309 205 123 350 150 300
4141 FICA 513 345 207 550 250 540
4143 Pensions—Medicare 500 467 565 555 625
4150 Health & Life Ins 635 435 258 585 300 600
4151 Workmens Comp Ins 1010 1036 1125 1500 1100 1600
TOTAL PERSONAL SERVICES 40183 43257 39849 50050 48855 53565
4210 Supplies 5102 3887 3571 6000 5500 6500
4215 Surface Materials 154
4230 Building Maint 3238 5230 3094 5200 3500 5500
4232 Equip Maint & Repair 495 8734 7664 5500 2500 5500
4310 Prof Services 275
4319 Promotions 107
4321 Telephone 200 227 186 300 465 500
4330 Travel & Subsistence 257
4350 Printing & Publishing 640 323 257 700 400 700
4360 Insurance 2987 2970 5616 3500 4000 6000
4370 Utilities 6774 9638 11145 6500 7500 11500
4380 Rents 120
4395 Merchandise 3979 5940 6018 5500 7250 8000
4411 Current Use Charge 1500 1500 1500 1500 1500
TOTAL SUPPLIES & SERVICES 25553 38349 37826 34700 32615 45700
4511 Capital Equipment 162505 1119 275 1500 1500 6000
TOTAL CAPITAL EQUIPMENT 162505 1119 275 1500 1500 6000
TOTAL THIS DIVISION 228241 82725 77950 86250 82970 105265
p- a
Page 5
G. PROPOSED WAGES
POSITION 1985 1986 1987 1988 Proposed
1989
1. Aides $3.10-3.50 $3.10-3.50 $3.10-3.50 $3.30-3.70 $3.50-4.00
5 on duty at one time
Concession, Sag Room & Showers
2. Guards/Instructors $4.15-4.55 $4.25-4.70 $4.25-4.70 $4.70-5.25 $5.00-5.75
7 on duty at one time
3. Cashier (1) $4.15-4.55 $4.25-4.7 $4.25-4.70 $4.70-5.25 $5.00-5.75
4. Manager (1) $5.20-5.75 $5.30-5.90 $5.30-5.90 $6.00-6.50 $6.50-7.00
5. Asst Manager (1) $5.20-5.75 $5.30-5.9 $5.30-5.90 $5.80-6.25 $6.30-6.75
H. PROPOSED FEES
1. Family Season Ticket $29.00: $29.00 $32.00 $32.00 $34.00
2. Individual Season
Ticket $17.00 $17.00 $17.00 $17.00 $19.00
3. Guest Ticket
(7 day out of town guest)
Family $10.00 $30.00 $10.00 --- ---
Individual 4.00 4.00 4.00 --- ---
4. Senior Citizen
(Age 60+) FREE FREE FREE FREE FREE
5. Gate:
Children (Under 19) $ 1 .00 $ 1.00 $ 1.00 $ 1.00 $ 1.25
Children (Under 1) FREE FREE FREE FREE FREE
Adults $ 1.25 $ 1.25 $ 1.25 $ 1.25 $ 1.50
Page 6
I. PROPOSAL
1. Conduct a 10 week season at the Shakopee Municipal Swimming Pool the summer of
1989, with fees and hours as recommended by staff:
Days Open: June 10 - August 20
Hours
Open Swimming: June 10-18: 1:00 pm - 7:30 pm
June 19-August 11: Weekdays 1:00 pm - 4:20 pm
6:30 pm - 8:20 pm
Weekends 1:00 pm - 7:00 pm
August 12-20: Weekdays &
Weekends 1:00 pm - 7:30 pm
Gate Admissions: Daily - Children (Under 19) $1.25
- Adults $1.50
Season Tickets: Family $34.00 (Plus $2 SCR Filing Fee)
Individual 19.00 (Plus $2 SCR Filing Fee)
Sr Citizen FREE
Age 1 & Under FREE
Instruction: June 19 - August 11
Children: $13.00/two week session (Plus $2 SCR Filing Fee)
2. Water Slide Fees: One Day (Afternoon or Evening) Session Pass $3.00
Tickets (5 Rides) $1.00
3. Grant $3.00 Season Tickets and $1 .00 Swim Instruction (1 lesson/individual)
to residents that qualify for the School District #720 Free Lunch Program.
(Plus $2.00 SCR Filing Fee)
4. Wages shall be: Position(s) Beginning Experienced
Aides $ 3.50 $ 4.00
Guards/Instructors 5.00 5.75
Cashiers 5.00 5.75
Asst Manager 6.30 6.75
Manager 6.50 7.00
5. Group Pool Rental (1k hours): $50.00 or $1/person whichever is greater.
6. Group Pool & Water Slide Rental (1'k hours): $100.00 or $2/person whichever
is greater.
7. Aggressive marketing shall take place wherever possible to encourage maximum
usage of the swimming pool complex.
8. Shakopee Community Recreation FIling Fee: $2.00/Lesson and $2.00/Season Ticket.
J. ALTERNATIVES
1. Accept Staff recommendations as presented, assuming an anticipated
subsidy of $24,130. to operate the Municipal Swimming Pool in 1989.
2. Retain the 1988 Fee Schedule and anticipate the need for a subsidy
of $32,701, to operate the Municipal Swimming Pool in 1989.
3. Establish a different Fee Schedule from what is proposed.
K. RECOMMENDATION
1 . Accept 1989 Shakopee Municipal Swimming Pool Fee Schedule as proposed
by Staff:
Gate Fees. . ... ....... . . .$ 1 .25 Children (under 19)
1.50 Adults
Season Tickets.... ..... .$34.00 Family (Plus $2.00 S.C.R. Filing Fee)
19.00 Individual (Plus $2.00 S.C.R. Filing Fee)
Instruction.. ... . .. . . . ..$13.00 Session (Plus $2.00 S.C.R. Filing Fee)
Water Slide. . . ... . . .. .. .$ 1.00 Five Ride Ticket
3.00 Afternoon or evening Pass
ALX
RESOLUTION NO. 2987
A RESOLUTION SETTING FEES FOR CITY LICENSES,
PERMITS, SERVICES AND DOCUMENTS
BE IT RESOLVED, by the City Council of the City of Shakopee,
Minnesota, that the attached Fee Schedule, dated January 1, 1989,
is hereby approved and adopted in reference in its entirety as
though repeated verbatim herein.
BE IT FURTHER RESOLVED, that the attached Fee Schedule shall
become effective on January 1, 1989, unless indicated otherwise
therein, and Resolution No. 2837 and all other resolutions
inconsistent herewith shall be repealed effective January 1,
1989.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
1988 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1988.
City Attorney
ISG
TABLE OF CONTENTS
Page
CITY CLERK
Movies and Theaters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Scavengers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Gambling, Bingo, Raffles. . . . . . . . . . . . . . . . . . . . . . . . . . 1
License for the sale and set-up of Liquor. . . . . . . . . 1-2
Peddlers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Taxicabs and Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Tobacco. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Shows, Non-Transient Theme Parks, Amusement
Parks, etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Outdoor Performance Center. . . . . . . . . . . . . . . . . . . . . . . . 2
Massage Parlors, Saunas, Steam Baths,
Heat-Bathing Rooms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Masseur and Masseuse Registration Fee. . . . . . . . . . . . . 3
Rental of Pat Thielen Rodeo Arena. . . . . . . . . . . . . . . . . 3
Request Vacation of Street, Alley or Easement. . . . . 3
Service Charge for Returned Checks. . . . . . . . . . . . . . . . 3
BUILDING INSPECTOR/ELECTRICAL INSPECTOR
Electrical Inspection. . . . . . . . . . . . . . . . . . . . . . .. . . . . . 6
Plumbing Permits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Building Permit Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
Certificate of Occupancy. . . . . . . . . . . . . . . . . . . . . . . . . . 8
Fast Tracking Issuance of Building Permits. . . . . . . . 8
Grading Plan Review Fees. . . . . . . . . . . . . . . . . . . . . . . . . . 9
Crading Permit Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Moving Permit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Fire Protection Equipment. . . . . . . . . . . . . . . . . . . . . . . . . 9
Well and Individual Sewage Disposal Permits. . . . . . . 9
Heating, Air Conditioning, Refrigeration,
and Ventilation Permits. . . . . . . . . . . . . . . . . . . . . . . . . 10
Tank and Piping Permit. . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Permit to Work in Public Right-o£-Way. . . . . . . . . . . . . 10
Water Heaters. - New. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . 10
Gas Piping Permits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Commercial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . 11
Agricultural and Non-Agricultural Storage
Form (Report) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
FINANCE
Industrial/Mortgage Revenue Bond Fees. . . . . . . . . . . . . 12
Tax Increment Financing Fees. . . . . . . . . . . . . . . . . . . . .. . 12
Garbage Rates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Sewer Service Charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Standard Service Availability Charge
(SAC) units for various commercial, public,
and institutional facilities. . . . . . . . . . . . . . . . . . . .12-17
Residential SAC Charge. . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Water Availability Charge (WAC) . . . . . . . . . . . . . . . . . . . 18
Office Charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Page
POLICE
Accident Report Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Towing and Impounding of Vehicles. . . . . . . . . . . . . . . . 18
Dog Licenses, Impounding Fees, etc. . . . . . . . . . . . . . . 18
PUBLIC WORKS
Equipment Rental. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-20
PLANNING
Application for Conditional Use Permit. . . . . . . . . . . 20
Application for Variances. . . . . . . . . . . . . . . . . . . . . . . . 20
Application for Plats, Divisions. . . . . . . . . . . . . . . . . 20
Application for Rezoning. . . . . . . . . . . . . . . . . . . . . . . . . 20
Application for Planned Unit Development. . . . . . . . . 21
Application for Fill and Mining Permit. . . . . . . . . . . 21
Application for Sign Permits. . . . . . . . . . . . . . . . . . . . . 21
Copy of official Maps. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Developers Package. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . 21
Comprehensive Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
ENGINEERING
Department Fees (employees) . . . . . . . . . . . . . . . . . . . . . . 22
Project Plans and Specifications. . . . . . . . . . . . . . . . . 22
Permit Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Plan, Plat and Report Review. . . . . . . . . . . . . . . . . . . . . 22
Storm Water Drainage Utility. . . . . . . . . . . . . . . . . . . . . 22
PARK
Municipal Swimming Pool Fees. . . . . . . . . . . . . . . . . . . . . 23
OTHER
Application Fee for Variance from or Amendment
to the Cable Franchise Ordinance. . . . . . . . . . . . . . . 23
C.-
Res.
Res. No. 253 2987
Adopted 12f3-f&'F
FEE SCHEDULE 11/15/88
Shakopee, Minnesota
January 1, 198-8- 89
Fees are listed by department and are to be updated annually.
CITY CLERK/Misc. Business Licenses
FEES
Movies and Theaters (Authorized by City Code 6.42)
1. Annual fee for showing 16 mm films $ 25. 00
2. Annual fee for showing 35 mm films (or larger) 100. 00
3 . Annual fee for conducting theatrical play(s) 25. 00
Scavengers (Dumping or discharge of waste)
(Authorized by City Code 6.43)
$.98/1, 000 gallons or any part thereof plus $5. 00 per billing
No permit nor fee shall be required for pumping and
cleaning cesspools and/or septic tanks.
Gambling/Bingo/Raffles
Licensed through State Gambling Board, no City fees.
License for the Sale of Beer Liquor, Wine, Set-up
License Liquor License, Club License and Temporary
Beer License (Authorized by City Code 5. 06)
1. Annual fee for On Sale Beer License 312 . 00
2. Annual fee for Off Sale Beer License 100. 00
3 . Temporary Beer License 15. 00
4 . Annual fee for Set Up License 125. 00
5. Annual fee for On Sale Wine License 1/2 of On Sale Liquor
or $2 , 000 whichever
is less
6. Annual fee for On Sale Club License 300. 00
7 . Annual fee for Sunday Liquor License 200. 00
8 . Annual fee for Off Sale Liquor License 150. 00
9. Application and Investigation fee for Off
Sale Liquor License, On Sale Liquor License,
or Wine License
a) If investigation within Minn. 330. 00
b) If investigation outside Minn. City expenses up to $10, 000
with $1, 100 deposit
-2-
10. Annual fee for On Sale Liquor License:
Customer Used Floor Area
Under 1, 000 3 , 705. 00
1, 000 - 1,999 4 , 390. 00
2,000 - 2, 999 5, 080. 00
3, 000 - 3, 999 5, 765. 00
4 , 000 - 4, 999 6, 445. 00
5, 000 - 5, 999 7, 140. 00
6, 000 - 6,999 7, 820. 00
7, 000 - 7,999 8, 510 . 00
8, 000 - 8,999 9, 195 . 00
9, 000 - 9, 999 9 , 875. 00
Over 10,000 10, 570. 00
Other Business Regulations and Licenses
(City Code - Chapter 6 - all applicants require a
$5.00 application fee)
Peddlers (Authorized by City Code 6.21)
1. Weekly License Fee 25. 00
2. Annual License Fee 150. 00
3. Six Month License Fee 100. 00
Taxicabs and Drivers (Authorized by City Code 6. 22)
1. Annual fee 250. 00
2. Annual taxicab driver's license fee 25 . 00
3 . Annual fee for each vehicle 15 . 00
Tobacco (Authorized by City Code 6. 23)
1. Annual fee for Tobacco License 15. 00
Show, Non-Transient Theme Parks Amusement Parks etc
(Authorized by City Code 6. 24)
1. Annual license fee equaling the number of rides
x $45. 00 45. 00/ride
2. Show without rides 75. 00
3 . Non-Transient Theme Parks As per agreement
Outdoor Performance Center
(Authorized by City Code 6. 42B)
1. Annual license fee .500. 00
Massage Parlors Saunas Steam Baths Heat-Bathing
Rooms (Authorized by City Code 6. 40)
1. Annual License Fee 2, 000. 00
2. Initial license requires one time investigation
fee 500. 00
-3-
Masseur and Masseuse Registration Fee
(Authorized by City Code 6.41)
1. Annual registration fee 100. 00
Rental of Pat Thielen Rodeo Arena
(Authorized by Resolution No. 1910)
Rental of arena for a period not to exceed seven
consecutive days:
a. Non-profit organizations within corporate
limits of City of Shakopee 0. 00
b. Other non-profit organizations 200. 00 or
15% of gross ticket sales
whichever is greater
C. Profit making organizations 200. 00 or
15$ of gross ticket sales
whichever is greater
Reguest Vacation of Street. Alley or Easement
Hereby set as follows:
1. Request for vacation of street or alley 75. 00
2. Request for vacation of an easement 50. 00
Service Charge for Returned Checks
Hereby set as follows:
1. Service charge for each check returned 15. 00
BUILDING INSPECTOR/ELECTRICAL INSPECTOR
Electrical Inspection (Authorized by City Code 4 . 05)
1. Payment of Fees: fees are due and payable to the City of Shakopee
at or before commencement of the installation and shall be
forwarded to the City of Shakopee. An additional 5. 50 State
Surcharge must accompany each permit plus $. 50 for inspection
forms.
2 . Schedule. State electrical inspection fees shall be paid
according to the following schedule.
3. Fee for each separate inspection. The minimum fee for each
separate inspection of an installation, replacement, alteration,
or repair limited to one inspection only is $15. 00.
4 . Fee for services or power supply units. The inspection fee for
each service, change of service, temporary service, power supply
unit, addition, alteration, or repair to a service or power
supply unit shall be 0- to and including 200-ampere capacity,
$15. 00; for each additional 100-ampere capacity or fraction
thereof, $5.00. A separate request for electrical inspection
shall be filed for temporary services.
-4-
5- Fee for circuits or feeders. The fee for each circuit or feeder,
or addition, alteration, or repair of such circuit or feeder
including the equipment served, and including circuits fed from
feeders, except as provided for in No. 6, items A to K shall be:
A. 0- to and including 100-ampere capacity, $4 . 00
B. For each additional 100-ampere capacity or fraction thereof,
$2. 00
6. Limitations and additions to the fees listed in No. 3 through 5
above.
A. The fee for a single-family dwelling, shall not exceed $55. 00
if the electrical service is not over 200-ampere capacity.
This fee includes not more than three inspections. The fee
for a single family dwelling over 200- to and including 400-
ampere capacity shall not exceed $100. 00. This fee includes
not more than four inspections. These fees shall apply to
each separate service, and include the service, feeders,
circuits, fixtures, and equipment. The fee for additional
inspections shall be the reinspection fee in No. S .
Multifamily dwellings with individual services to each unit
are computed at the single family dwelling rate.
B. The fee for each farm building or farm structure with a
service not over 200-ampere capacity shall not exceed $55 . 00.
The fee includes not more than three inspections. The fee
for each building or structure with a service over 200- to
and including 400-ampere capacity shall not exceed $100. 00.
The fee includes not more than four inspections. These fees
include the services, feeders, circuits, fixtures, and
equipment. The fee for additional inspections shall be the
reinspection fee in No. S . Pole-top current metering and
pole-top disconnecting means on the farm yard pole are exempt
from inspection and inspection fees.
C. The fee for each unit of a multifamily dwelling having three
to six dwelling units shall not exceed $30.00. The fee for
each multifamily dwelling exceeding six units shall not
exceed $20. 00 per dwelling unit. This fee includes only the
wiring in an individual dwelling unit and the final feeder to
that unit. The fee for the service and all other circuits
shall be as specified in No. 3 to 5, except that the fee for
each house panel shall not exceed $55.00. A separate request
for electrical inspection is required for each building. The
fee for a two-unit dwelling or duplex shall be the same as
for two single-family dwellings.
D. Recreational vehicle parks fees shall be in accordance with
No. 3 to 5.
E. The fee for mobile home park stalls shall be $6 . 00 per unit
stall exclusive. of the feeder to the mobile home with a
minimum fee of $15. 00 per inspection trip. The fee for
permanently intalled feeders shall be in accordance with No.
5.
5-
�� G
F. In addition to the above fees, the fee for each street
lighting standard shall be $1. 00 and the fee for each traffic
signal standard shall be $2 . 00. Circuits originating within
the standard shall not be used When computing the fee.
G. In addition to the above fees, the fees for all transformers
and generators for light, heat, and power shall be $5. 00 per
unit plus $3 . 00 per ten-kilovolt-amperes or fraction thereof.
The maximum fee for a transformer or generator in this
category is $40. 00.
H. In addition to the above fees, the inspection fees for
transformers for signs and outline lighting shall be $5. 00
per unit.
I. In addition to the above fees, unless included in the maximum
fee, the inspection fee for remote control , signal, alarm or
communication circuits and circuits of less than 50 volts
shall be $5. 00 per each ten openings or devices of each
system plus $2 . 00 for each additional ten or fraction
thereof, with a minimum fee of $15. 00 per inspection trip.
S. In addition to the above fees, the inspection fee for each
separate inspection of a swimming pool shall be $15. 00.
Reinforcinig steel and bonding for swimming pools requires a
rough-in inspection.
K. In addition to the above fees, the fee for all wiring on
center pivot irrigation booms shall be $30. 00. The fees for
all other wiring for the irrigation system shall be as
otherwise specified in this part.
7. Investigation Fees: Work without a request for electrical
inspection.
A. Whenever any work for which a request for electrical
inspection is required by the board has begun without first
obtaining the request for inspection, a special investigation
shall be made before a request for electrical inspection is
accepted by the board.
B. An investigation fee, in addition to the full fee required by
No. 2 to 6, shall be paid before an inspection is made. The
investigation fee shall be equal to the amount of the fee
required by No. 2 to 6. The payment of the investigation fee
does not exempt any person from compliance with all other
providions of the board rules or statutes nor from any
penalty prescribed by law.
B . Reinspection fee. When reinspection is necessary to determine
whether unsafe conditions have been corrected and the conditions
are not the subject of an appeal pending before the board or any
court, a reinspection fee of $15. 00, may be assessed in writing
by the inspector.
-6-
9. Special inspection. For inspections not covered herein, or for
requested special inspections or services, the fee shall be
$23 . 00 per hour, including travel time, plus 24 cents per mile
traveled, plus the reasonable cost of equipment or material
consumed. This provision is applicable to inspection of empty
conduits and other jobs as may be determined by the board.
10. Inspection of transient projects. For inspection of transient
projects, including but not limited to carnivals and circuses,
the inspection fees shall be as specified herein.
The fee for inspection of power supply units shall be that fee
specified in No. 4 . A like fee will be required for power supply
units at each engagement during the season. Rides, devices, or
concessions shall be inspected at their first appearance of the
season, and the inspection fee shall be $15. 00 per unit.
In addition to the fee for the power supply units, there shall be
a general inspection of each engagement during the season at the
hourly rate, with a two-hour minimum. In addition to the above
fees, inspections required on Saturdays, Sundays, holidays or
after regular business hours will be at the hourly rate,
including travel time. An owner of a migratory amusement
enterprise shall notify the board of its season itinerary and
make application for initial inspection a minimum of 14 days
before its first engagement in the state. For subsequent
engagements not listed on the itinerary sent to the Board, where
the board is not notified at least 48 hours in advance, a charge
of $100. 00 will be made in addition to all required fees. Also a
fee at the hourly rate will be charged for additional time spent
by the inspector if the equipment is not ready for inspection at
the time and date specified on the request for electrical
inspection. The fee for reinspection of corrections is $15. 00
for each reinspection.
Plumbing Permits (Authorized by City Code 4 . 05)
1. Alterations and Repairs - Minimum Fee 12. 00
+ $. 50 State Surcharge Tax
2 . New Construction
Residential - Minimum Fee 36. 00
+ $.50 State Surcharge Tax
Commercial - Minimum Fee 60. 00
+ $.50 State Surcharge Tax
3 . Residential Plumbing Permit Fees
All fixtures listed below will be figured at 6.00/each
Water Closet Water Softener
Lavatory (Basin) Bathtub
Floor Drain Laundry Tub
Sink Shower Stall
Disposal Dishwasher
Water Heater (Gas or Electric) Clothes Washer-Standpipe
Permit fees for rough-ins for future bathrooms will
be $5. 00 per fixture.
-7-
�yC/
4 . Replacements Only
Water Heater - Gas 12 . 00
Water Softeners - New or replacement in other than
homes under construction (installer must be licensed
by the State Board of Health 12 . 00
5. Commercial Plumbing Permit Fees
Water Closet, Lavatory (Basin) , Urinal,
Individual Shower 6. 00
Shower - Gang Type - Per Head 4 .80
Drinking Fountain 6. 00
Dental Unit 12. 00
Sink - Service or Mop 6. 00
Flat rim, bar, counter, laboratory 8 . 50
Pot or Skullery 8 . 50
Clothes Washer - First five units or less 18 . 00
Each additional unit 3 .60
Floor Drain - 2 inch 6.00
3 and 4 inch 7 . 50
Catch Basin 9 .00
Sewage Ejector 12 . 00
Sumps and Receiving Tanks 12 . 00
Water Softeners 18.00
Water Heater - Gas - Replacement Only 24 . 00
Building Permit Fees (Authorized by City Code 4 . 05)
Building Value Fees
$1. 00 to 500. 00 $15.00
501. 00 to 2, 000. 00 $15. 00 for the first 500. 00 plus
2. 00 for each additional 100. 00
or fraction thereof, including 2, 000. 00
2, 001. 00 to 25, 000. 00 $45. 00 for the first 2 ,000. 00 plus
9. 00 for each additional 1, 000. 00
or fraction thereof, to and
including 25, 000. 00
25, 001. 00 to 50, 000.00 $252 .00 for the first 25,000. 00 plus
6.50 for each additional 1, 000. 00 or
fraction thereof, to and including
50,000. 00
50, 001. 00 to 100, 000. 00 $414 .50 for the first 50, 000. 00 plus
4.50 for each additional 1, 000. 00 or
fraction thereof, to and including
100, 000.00
100, 001.00 to 500, 000. 00 $639.00 for the first 100, 000. 00 plus
3 .50 for each additional 1, 000. 00 or
fraction thereof, to and including
500, 000. 00
-8-
500, 001.00 to 1, 000, 000. 00 $2, 039 . 50 for the first 500, 000. 00 plus
3. 00 for each additional 1, 000. 00 or
fraction thereof, to and including
1, 000, 000. 00
1, 000, 001. 00 and up $3 ,539.50 for the first 1, 000, 000. 00
plus 2 . 00 for each additional 1, 000. 00
or fraction thereof
Other Inspections
Inspections outside of normal business hours
(minimum charge - two hours) 30.00/hr.
Reinspection fees assessed under provisions of
Section 305 (g) of the State Uniform Building Code 30. 00/hr.
Inspections for which no fee is specifically
indicated (minimum charge - one-half hour) 30. 00/hr.
Additional plan review required by changes, additions
or revisions to approved plans (minimum charge -
one-half hour) 30. 00/hr.
State Surcharge: (These fees forwarded to the State Treasurer)
Less than $1, 000 $.50
$1, 000, 000 or less . 0005 x valuation
$1,000, 000 to $2 , 000, 000 $ 500 + . 0004 x (Value - $1, 000, 000)
$2 , 000, 000 to $3, 000, 000 $ 900 + .0003 x (Value - $2 , 000, 000)
$3 , 000, 000 to $4, 000, 000 $1200 + . 0002 x (Value - $3 ,000, 000)
$4 , 000, 000 to $5, 000, 000 $1400 + . 0001 x (Value - $4 , 000,000)
Greater than $5, 000, 000 $1500 + .00005 x (Value - $5, 000, 000)
Certificate of Occupancy
Commercial/Industrial - .005 times the value of the project,
or $500. 00, whichever is greater
Residential - .005 times the value of the project
with a $500. 00 maximum
Fast Tracking Issuance of Building permits
Fast tracking building permit process - City expenses up to 100%
of building permit fee
with a 30% deposit
-9-
Grading Plan Review Fees Y U
50 cubic yards or less - No fee
51 to 100 cubic yards 15. 00
101 to 1000 cubic yards 22 . 50
1001 to 10, 000 cubic yards 30. 00
10, 001 to 100,000 cubic yards - 30. 00 for the first 10, 000 cubic
yards, plus 15.00 for each additional 10, 000 cubic yards or
fraction thereof.
100,001 to 200,000 cubic yards - 165. 00 for the first 100, 000 cubic
yards, plus 9.00 for each additional 10,000 cubic yards or fraction
thereof.
200, 001 cubic yards or more - 255.00 for the first 200, 000 cubic
yards, plus 4.50 for each additional 10, 000 cubic yards or fraction
thereof.
Grading Permit Fees
50 cubic yards or less 15. 00
51 to 100 cubic yards 22 .50
101 to 1000 cubic yards - 22.50 for the. first 100 cubic yards plus
10.50 for each additional 100 cubic yards or fraction thereof.
1001 to 10, 000 cubic yards - 117.00 for the first 1, 000 cubic yards,
plus 9.00 for each additional 1, 000 cubic yards or fraction thereof.
10, 001 to 100, 000 cubic yards - 198. 00 for the first 10, 000 cubic
yards, plus 40. 50 for each additional 10, 000 cubic yards or fraction
thereof.
100, 001 cubic yards or more - 562.50 for the first 100, 000 cubic
yards, plus 22.50 for each additional 10, 000 cubic yards or fraction
thereof.
Moving Permit 35. 00
Fire Protection Equipment hereby set as follows:
Stand pipes and hose cabinets shall be computed at 1% of the contract
plus $. 50 State Surcharge Tax.
Sprinkler Systems shall be computed at $10. 00 for the first 10 heads
and $3.50 for each additional 10 heads or part thereof, and $25. 00
per hour fee for plan check plus State Surcharge Tax.
Well and Individual Sewage Disposal Permits hereby set as follows:
Residential: Well 5. 50
Commercial: Well 5. 50
Residential: Sewage Disposal 37. 50
Commercial: Sewage Disposal 37. 50
-10-
Heating Air Conditioning Refrigeration and Ventilation Permits
hereby set as follows:
Minimum Fee 9. 00
+ $.50 State Surcharge Tax
Single Family Residence 24 . 00
+ $. 50 State Surcharge Tax
Central Air Conditioning (at the time 6.00
of construction) + $.50 State Surcharge Tax
Refrigerant Systems Permit Fees
3 horsepower or less 9,00
over 3 to 15 horsepower 12 . 00
over 15 to 50 horsepower 60. 00
Alterations and repairs Minimum Fee
Commercial fee shall be computed at 1.25% of the contract plus
State Surcharge Tax.
Permits shall cover only single installations.
Multiple furnaces, boilers, etc. shall be considered separate
installations.
Tank & Pining Permits hereby set as follows:
Underground fuel storage tanks and piping permit fee to be 1. 25%
of contract plus State Surcharge Tax.
Permit to Work in Public Right-of-Way fees set as follows:
Permit to work in public right-of-way 15. 00
When work in public right-of-way requires the submittal of plans
and specifications, review of the plans shall be charged in
accordance with the hourly fees approved for the Engineering Dept.
Water Heaters - New (Including Pool Heaters) hereby set as follows:
for inputs not exceeding 100, 000 BTU 9. 00
100, 001 to 200, 000 BTU 12. 00
200, 001 to 300,000 BTU 14 .50
300, 001 to 500,000 BTU 15. 00
500, 001 to 700, 000 BTU 36. 00
700, 001 to 1, 000,000 BTU 48. 00
Any fixture not listed above 6. 00
-11-
�� G
Rain water Leaders - all stacks 10 stories or less 12. 00
- all stacks over 10 stories
Area Roof Drains (each) 7 . 50
Lawn Sprinkler Systems - Residential 18. 00
Lawn Sprinkler Systems - Commercial (This fee includes
water connection from building piping to yard side
of siphon breaker) 30. 00
Commercial plumbing permits to be figured by the above fixture
schedule but at the time the permit is to be issued, the
permitee will certify the contract price and the fee will be
based on the above method or 1.25% of the contract price,
whichever is greater.
Gas Piping Permits hereby set as follows:
Minimum Fee 3 . 60
+ $,50 State Surcharge Tax
Residential - Each fixture or applicance 2.50
+ $. 50 State Surcharge Tax
Alterations and Repairs - Minimum Fee
Where the gas piping is divided between two contractors such as
the Heating Contractor installing the gas line to the furnace
and the Plumbing Contractor doing the balance of the gas piping,
each contractor shall take out a permit.
Commercial
For installation of piping up to and including
two (2) inches in size, providing not over
three (3) openings 11. 00
and for each additional opening 3 . 00
For installation of piping exceeding two (2)
inches in size, providing not over three (3)
openings 14 .50
and for each additional opening 4. 00
Enameling ovens, retorts and similar gas burning
devices: Fees to be determined as for commercial
water heaters.
Steam Generators for process use (pressing, dry
cleaning, etc. ) : Fees to be determined as per
heating code.
Agricultural and Non-Agricultural Storage Form (Report)
Annual report processing 10. 00
-12-
FINANCE - hereby set as follows:
Industrial/Mortgage Revenue Bond Fees
1. Application fee for Industrial/Mortgage 1/10th of 1% of
Revenue Bonds application with
2 . 500 a $1,040. minimum
and a $6, 000
maximum
2 . Legal expenses as billed
Tax Increment Financing Fees
Application fee for Tax Increment Financing 2500 SO&-99
Garbage Rates (Authorized by City Code 3 .02)
1. Urban Residence 7 . 20 6x93/month
2. Senior Citizen in urban residence 5. 79 &.58/month
3 . Commercial and non-urban rates not set by the City
If Louisville Landfill is closed, rates will be increased by
$0.70/month.
Sewer Service Charges (Authorized by City Code 3 . 02)
(Effective on the 4/1/83 billing)
1. Quarterly service charge 9 .00
2 . For every 1, 000 gallons or part thereof of metered
flow or water usage 1. 22
3. Fo-r-aer 1r aed-€lots-i��xc-eF-,s_o€-0ne rbbitn
gallons a-sery-ica-sol -per- rbbion-<}abkxo
o-r-part t-herrn€o€�xetor�d--€loW-or-wator- 4-4A6/
mrl'gal
4 . Charge for unmetered residential water accounts
or new accounts 9 . 10/month
Standard Service Availability Charge (SAC) Units for various
Commercial . Public and Institutional Facilities (Mandated by
MWCC) (These fees forwarded to MWCC)
Type of Facility Parameter SAC Units
Archery (6 feet/lane) 6 lanes 1
Arenas 110 seats 1
Auditoriums 110 seats 1
Automobile Service
(Fast service less than 4 hrs./car) 2 service bays 1
(Major service more than 4 hrs./car) 14 employees 1
-13-
C,
Ballroom (exclude dance floor)
Facility without liquor service 825 sq. ft. 1
Facility with liquor service 590 sq. ft. 1
Bank (exclude cash vault) 2400 sq. ft. 1
Banquet Room
Food catered 2060 sq. ft. 1
Food catering with dishwashing 1180 sq. ft. 1
Food catered with liquor 1028 sq. ft. 1
Food preparation and dishwashing 825 sq. ft. 1
Food preparation, dishwashing with 590 sq. ft. 1
liquor
Barber Shop 4 chairs 1
Beauty Salon 4 stations 1
Boarding House 5 beds 1
Body Shop (No vehicle washing) 14 employees 1
Bowling Alleys (Does not include 3 alleys 1
bar or dining area)
Camps ( ($ gal x occupant or site)/274)
Children's camps (central toilet 50 gal/occupant
and bath) @ 274 gal. 1
Day camps (no meals) 10 gal/occupant
@ 274 gal. 1
Labor/construction camps 50 gal/occupant
@ 274 gal. 1
Resorts (housekeeping cabins) 60 gal/occupant
@ 274 gal. 1
Travel trailer parks
w/individual water & sewer hookup) 100 gal/site
@ 274/gal. 1
w/central toilet & showers 75 gal/site
@ 274 gal. 1
sanitary dump (sites w/o hookup) 10 gal/site
@ 274 gal .
Car Wash (Self-Service) 1 stall 3
Car Wash (Service Station - Automatic
Rollover - Brushes) 1 stall 6
Car Wash
(Requires specification on equipment
flow rate and cycle time) Contact MWCC
for determination.
Churches (For Sanctuary only) 275 seats 1
Remainder use other criteria
-14-
Cocktail Lounge 23 seats 1
Correction Facility (Prison) 2 . 5 inmates 1
Dorm Rooms
On/off campus students 5 students 1
(charge additional for classrooms)
Daycare (Number of children licensed 14 children 1
for)
Exercise Area/Gym 700 sq. ft. 1
Fire Station (charge for office, meeting
rooms, etc. at established rates)
Washing (hose tower, truck) 274 gal. 1
Full time (overnight people) 274 gal. 1
Volunteer (occasional overnight) 14 people 1
Funeral Home (7 sq. £t./person) 110 people 1
(charge viewing areas only - chapel,
viewing areas, etc. )
Apartment (1 apartment) 1
Game Room (billiards, video & pinball games)
With Bar 590 sq. ft. 1
Without Bar 2060 sq. ft. 1
General Office Building 2400 sq. ft. 1
(deduct mechanical rooms, elevator
shafts, stairwells, restrooms and
storage areas)
Golf Course
18 hole (280 golfers/day x 274 gal. 1
2 .5 gal/golfer)/274 gal_
Par 3 (168 golfers/day x 274 gal. 1
2 . 5 gal/golfer)/274 gal.
Country Club
Dining room(evenings & weekends) 274 gal. 1
(n seats x 2 fills x 9
gal/person)/274 gal.
Bar & grill (if existing bar)
Bar 23 people 1
Grill (r seats x 2 274 gal. 1
fills x 9 gal/
person)/274 gal
Bar & grill (no existing bar) 274 gal . 1
( (168 or 280) golfers x
9 gal/person)/274 gal
Greenhouse
Area not open to public 15000 sq. ft. 1
Area open to public 5000 sq. ft. 1
General retail area 3000 sq, ft. 1
Group Home 5 beds 1
Guest Rooms (apartment or condominium) 1
(charge SAC as apartment)
Handball and Racquet Courts 1 court 2
Hospitals (licensed beds) 1 bed 1
(Does not include out-patient clinic)
Out-patient clinic 17 f. u. 1
Sterilizers (4 hours x gpm) 274 gal . 1
/274 gal.
X-ray film processors 274 gal. 1
(continuous operation 4 hrs. )
(intermittent operation 9 hrs. )
(operation time(hrs) x gpm)
/274 gal
Laundromats
(requires water volume for cycle
time, 8 cycles per day) 274 gals. 1
Library (subtract out book storage areas,
file areas - charge common plumbing
fixture units) 17 f. u. 1
(meeting rooms, board rooms,
reception, book checkout, offices) 2400 sq. ft. 1
Loading Dock 7000 sq. £t. 1
Locker Rooms (if showers - 20 gal/ 14 lockers 1
person)
Mini-Storage (storage area - no charge)
Living area 1
Public restroom (plumbing fixtures) 17 f. u. 1
Mobile Home 1
Motels and Hotels (assume 2 persons/
room) 2 rooms 1
(pools, saunas, jacuzzis, game rooms,
or exercise rooms exclusively used by
guests - no charge)
Kitchenettes
(# kitchenettes x 10 gal/day @ 274 gal)
-16-
Nursing Home 3 beds 1
Police Station (charge as office)
Cells
overnight
($ overnight people x 80 24 gal 1
gal/person)/274 gal
no overnight people 14 people 1
Recording/Filming Studios 7000 sq. ft. 1
Restaurant (Drive-in) 9 parking spaces 1
Restaurant (Fast food) 22 seats 1
Restaurant 8 seats 1
Retail Stores 3000 sq. ft. 1
(deduct mechanical rooms, elevator
shafts, stairwells, restrooms and
unfinished storage areas)
Roller Rink (skating area) 825 sq. ft. 1
Rooming Houses 7 beds 1
RV Dumping Station 1
(not in association with camp grounds)
Schools (Sunday) 55 students 1
Schools (Elementary) 18 students 1
Schools (college, TVI)
(30 sq, ft./student) 18 students 1
Lector Halls (15 sq. £t./student) 18 students 1
Dorm rooms
On/off campus students 5 students 1
Schools (Nursery) - Number of students
licensed for 14 students 1
Church (nursery - during worship 55 children 1
service only)
(30 sq. ft./child)
Nursery (health clubs, bowling 2400 sq. ft. 1
alleys, etc. )
Schools (Secondary) 14 students 1
Service Station (gas pumping only) 1
-17- ZA-C
Service Station (with service center) 2
(2 service bays)
Service Station (with service center
and car wash) 8
Swimming Pools (Public) 900 sq, ft.
pool area 1
Tennis Courts (Public) 1 court 2
Theater 64 seats 1
Theater (drive-in) 55 parking spaces 1
Vehicle Garage
Employees stationed at garage 14 employees 1
Vehicle drivers (per day) 28 drivers 1
Vehicle washing (# vehicles/day x
gpm x minutes/vehicle)/274 gal 274 gal. 1
Warehouses 7000 sq. ft. 1
Whirlpool (doctors office/clinic, 274 gal. 1
therapy) (# gal/fill x 8 fills/day)/
274 gal.
Yard Storage Buildings
(ex:lumber storage) 15000 sq. ft. 1
(customer pickup, no permanent
employees)
Plumbing Waste Fixture Units:
Type of Fixture Fixture Unit Value
Drinking fountain 1
Floor drain 2" waste (only if 2
3" hose bib 3
4" included) 4
Shower stall, domestic 2
Shower (gang) per head 1
Sinks (lab in exam room, bathroom) 1
(kitchen, and others) 2
(surgeon) 3
(janitor) 4
Urinals (single - wall hung) 3
(trough - per 6 foot section) 2
Water closet 6
The SAC unit for a facility not included in the above list will be
determined by the Metropolitan Waste Control Commission. A request
for SAC unit determination should be made prior to the issuance of
the Building Permit.
-18-
Residential SAC Charge (Mandated by MWCC) (These fees forwarded to
MWCC)
Residential 575.00 959-99/unit
Water Availability Charge (WAC) (These fees forwarded to SPUC)
Fees are set by SPUC by resolution.
Office Charges hereby set as follows:
1. Assessment Searches 6. 00
2 . Copy fee
General Public . 20
Other governmental/non-profit public service . 07
3. City Code 25. 00
4 . Comprehensive Plan (see page 20) 25. 00
5. City Map (small)
General Public 1. 00
Other governmental/non-profit public service .25
City Map (large)
General Public 2 . 00
Other governmental/non-profit public service . 50
POLICE
Accident Report Conies hereby set as follows:
1. One page 2 . 00
2 . Two pages 3 . 00
Towing and Impounding of Vehicles hereby set as follows:
Towing and impounding is done by a private contractor having
appropriate impounding facilities. Fees are set by contractor.
Dog Licenses Impounding Fees. etc. (Authorized by City Code 10.21)
1. Dog Licenses (good for the life of the dog) 5. 00
2. Duplicate license 1. 00
3 . First impoundment 10. 00
4. Second impoundment 20. 00
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I)_v
5. Third and successive impoundment within a 12-month
period 30. 00
6. Amount charged per day when confined to the Pound 3 . 00
7. In the case of an unlicensed dog or a dog for whom proof
of a current rabies vaccination cannot be shown, there
shall be an additional penalty of $5. 00.
PUBLIC WORKS
Equipment Rental hereby set as follows:
Caterpiller Grader (private) 70. 00/hour
(State snow removal) 62 ,02 X6_,.3&/hour
Front end loader (Fiat-Allis) private 80. 00/hour
(State snow removal 2-1/2 yd. w/blower) 58--&5/hour
64.74
Front end loader (Case) private 80. 00/hour
(State snow removal 2-1/2 yd. w/o
blower) 62_02 5-6-3&/hour
Elgin street sweeper 70_00 65-9,&/hour
Littleford pull broom 15. 00/hour
2-1/2 ton dump truck (single) 50.00 4-5._16/hour
2-1/2 ton dump truck w/plow 65. 00 &&-&&/hour
5 ton dump truck (tandem) 65_00 64-66/hour
3/4 ton pickups (w/plow add 10. 00) 33_00 34-GG./hour
5 ton tandem truck 2 w/plow 70_00 Com-&&/hour
Mower tractor (turf type) 40_00 35--0P/hour
Weed Mowing (rough) 45. 00/hour
Asphalt roller (1-1/2 ton) 20. 00 YS-OO./hour
Pull paver 25_00 24.-&6/hour
Steamer (w/tender) 65_00 6-&-0&/hour
Huber maintainer 30_00 2�id0/hour
Wood Chipper a000 34-.-OL&/hour
Post hole digger (tractor mounted) 40_00 3&. &/hour
(w/o tractor) 20_00 1-5-.00/hour
Power auger (hand held) 15. 00/hour
Sign replacement/installation 75.00 7-&.-G-&/sign
(w/o post less $10.00)
-20-
Sewer rodder 45. 00/hour
(or .55 per foot)
Video sewers (w/cassette add $20.00/each) 50_00 45-.-G-G-/hour
Sewer jet cleaning 50_00 4s.. G4/hour
.60 (or . 55 per foot)
Vacuum Inductor 50_00 4-5.-04/day
Barricades w/flashers 8_00 7-.-GP/day
Barricades w/o flashers 6. 00 5 A6/day
Cones 1_50 I--G4/day
Butuminous Street Repair 2_00 1735/sq.£t
1. 75/sq.ft.
PLANNING - hereby set as follows:
Application for Conditional Use Permit
Home Occupations 75. 00
All others 175. 00
Renewal (same as new)
Appeal to City Council 75. 00
Application for Variances
Single Family Residential 75. 00
All others 125. 00
Appeal to City Council 75. 00
Application for Plats Divisions (incl. $45. 00 for
signing)
Preliminary Plat 245 . 00 +
$5/lot minimum
145. 00 +
$3/acre, whichever
greater
Preliminary & Final Plat Concurrently Preliminary fee
plus final fee
Final Plat ($50. 00 City Attorney Title Examination) 125 . 00
Lot Split 50. 00
Registered Land Survey 50. 00
Lot Consolidation 50 . 00
Application for Rezoning (incl. $45.00 for signing)
All rezonings 250. 00
-21- ' l/
Application for Planned Unit Development
Preliminary Development Plan 200. 00 +
15. 00/acre
Final Development Plan 100. 00
Preliminary and Final Development Plan Concurrently 300. 00 +
15. 00/acre
Amendment to Final Development Plan 100. 00
Deposit - The Administrator may request the proponent to deposit up
to $1, 000. 00 for planning, engineering, administrative and
legal expenses incurred by the City for the review and
processing of the application, any remainder of which will
be refunded to the applicant. All projects requiring an
EAW or EIS must deposit $1, 000.
Application for Fill & Mining Permit
1 - 1000 yards 25. 00
Over 1, 000 yards 175. 00
(C.U.P. Fee)
+ all consultant
fees, 2 ,500. 00 cash
Application for Sign Permit deposit required
Permanent 20. 00 +
$. 25/sq. ft.
Temporary 5. 00
Copy of Official Maps
Zoning (22" x 3411) 2 . 00
Special Printed Maps
. 25/sq. ft.
Topography Maps 50.99-+
Flood Plain Maps 5. 00/acre
.00
(free)
Developers Package
Land Use Regulations (Zoning) 10. 00
Subdivision Regulations 3 . 00
Sign Regulations 1. 00
Comprehensive Plan 25. 00
-22-
ENGINEERING - hereby set as follows:
Department Fees (employees)
City Engineer 43 . 00/hour
Technician IV 29. 50/hour
Technician III 27 . 50/hour
Technician II 22 .50/hour
Secretary 19. 50/hour
Salary multiplier 1. 7600 used when an employee's
rate is not specified above.
Project Plans & Specifications
Charged at 90% of the fees computed according to
Curve B expressed as a percentage of construction
costs for projects of average complexity from
1972 ASCE Manual No. 45.
Permit Review
1. Commercial 30. 00
2 . Residential 15. 00
3. Recheck at 1/2 the original fee
Plan. Plat and Report Review
1. Review 30. 00
2 . Plus hourly rate
3 . Recheck at hourly rate
Storm Water Drainage Utility
City-wide special benefit fee 10. 32/
(Payment due within 30 days - a penalty quarter/
of 5`s per quarter added to past due amount) REF*-acre
*Residential equivalent factor
Flood Plain Verification 6.00
-23-
/�- Cl-
PARK
/PARK
Municipal Swimming Pool Fees - hereby set as follows:
Gate Fees $ 1.25 Children (under 19)
1. 50 Adults
Season Tickets $34. 00 Family (Plus $2 . 00 SCR Filing
Fee
19. 00 Individual (Plus $2 . 00 SCR Filing
Fee
Instruction $13 . 00 Session (Plus $2 . 00 SCR Filing
Fee
Water Slide $ 1. 00 Five Ride Ticket
3 .00 Afternoon or Evening Pass
OTHER - hereby set as follows:
1. Application fee for variance from or amendment to
the cable franchise ordinance 25.00
PLUS
Costs of consultants hired to assist the City in
considering variance applications will be billed
to applicant based on actual cost to the City.
Notification will be sent to applicant that
consultants will be utilized when that determina-
tion has been made.
MEMO TO: Dennis Kraft, Acting City Administrator
FROM: Judith S. Cox, City Clerk
RE: vacation of 6th Avenue East of Main Street
DATE: November 10, 1988
INTRODUCTION•
Staff is recommending that City Council set apublic hearing
for December 6, 1988 at 8:30 p.m. to consider the vacation of 6th
Avenue East of Minnesota Street.
BACKGROUND:
On November 1, 1988, City Council held a public hearing to
consider the vacation of 6th Avenue East of Minnesota Street.
Notice of the public hearing was published in the local newspaper
and was posted on the bulletin board at City Hall and at the
Scott County Courthouse. Although mailed notice is not required,
staff did mail a notice of the public hearing to the property
owners immediately north and south of the area to be vacated as
well as the two lots immediately to the west fronting on 6th
Avenue. A notice of the public hearing was not mailed to the
property owner to the east of the street to be vacated because
this is a large parcel of land fronting on Market Street. On
Wednesday, November 2 , 1988, Mr. and Mrs. Dean Smith, owners of
the property east of 6th Avenue (which property abuts Market
Street) , stopped into City Hall asking why they had not received
notice of the public hearing. They indicated they were not in
support of the vacation of 6th Avenue and were not happy that
they had not received notice of the public hearing in order that
they could have voiced their opposition.
After consulting with the City Attorney, the City
Administrator, City Engineer, and City Clerk recommend that
Council schedule a public hearing for December 6, 1988 on the
vacation of 6th Avenue in order that the Smith's may be afforded
an opportunity to comment on the vacation within a public
n_=_ring. The City Attorney has advised me that the proper
Procedure to be followed is as follows: 1) Council should
reconsider their action of November 1, 1988, directing staff to
prepare the appropriate vacating resolution, 2) Council should
vacate the proceedings that have occurred thus far, and 3)
Council should set a date for a new public hearing.
In order to accommodate a public hearing for the December 6,
1988 Council meeting, staff has submitted the appropriate notice
to the Shakopee Valley News which will appear in the November 17,
1988 issue.
RECONMENDPTION:
13 Move to reconsider the motion of November 1, 1988 directing
staff to prepare the resolution vacating 6th Avenue East of
Main Street and directing staff to advise the abutting
property owners that they must deposit with the City the
estimated cost for restoration work. Vote on
reconsideration.
2] Vote on the motion - Motion should be defeated.
3] Vacate the proceedings thus far on the vacation of 6th
Avenue East of Main Street.
4] Offer Resolution No. 2985, A Resolution Initiating The
Vacation Of 6th Avenue From Main Street to the East, and
move its adoption.
JSC/tlV
MEM02985
_,VS
J
. n
RESOLUTION NO. 2985
A RESOLUTION INITIATING THE VACATION OF 6TH AVENUE
FROM MAIN STREET TO THE EAST
WHEREAS, A petition has been received by abutting property
owners requesting the vacation of 6th Avenue from Main Street to
its easterly termination; and
WHEREAS, It has been made to appear to the Shakopee City
Council that said 6th Avenue serves no public use or interest;
and
WHEREAS, A public hearing must be held before such action
can be taken and two weeks published and posted notice thereof
must be given.
NOW, THEREFORE., BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the
Council Chambers on the 6th day of December, 1988, 8: 30 p.m. , or
thereafter on the matter of vacating 6th Avenue beginning at Main
Street and continuing to its easterly termination.
BE IT FURTHER RESOLVED, that two weeks published notice be
given by publication in the Shakopee Valley News and posted
notice be given by posting a copy of such notice on the bulletin
board on the main floor of the Scott County Court House and the
bulletin board in the Shakopee City Hall.
Adopted in regular session of the City Council of the City
of Shakopee, Minnesota, held this day of
1988 .
Mayor of the City of Shakopee
ATTEST:
City Cleric
Approved as to form this day of
1988.
City Attorney