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10/18/1988
MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-Agenda Informational Items DATE: October 13, 1988 1. We received a nice thank you note from Phyllis Hanson of the League of Women Voters for the City's support of their silent auction. We provided a donation of a family swimming pool pass. / We also received a nice thank you note from Rita Topic for the plant the City sent when Joe passed away. 2. Attached is a copy of our standard operating procedures for enforcement of snow removal from public sidewalks. This procedure should allow us to respond more quickly to unshoveled sidewalks. 3 . Attached is a letter to Dave Hutton from Mn/DOT regarding their response to our requested traffic changes at 1st and Holmes. I£ you have any questions please contact Dave. 4 . Attached is the bill for $100. 63 which Councilmember Vierling asked about at the last Council meeting. This was a breakfast meeting with realtors to introduce the new housing code (housing maintenance) program to get feedback prior to Council's finalizing the ordinance. 5. Attached is a copy of the Association of Metropolitan I Municipalities (AMM) policy item on combined sewer- separation. Basically it states that any new assistance for Minneapolis/St. Paul or South St. Paul for this project should be run pass the AMM Board of Directors for review and comment. 6. Attached is a copy of the AMM Bulletin regarding AMM and Metropolitan Major Items. 7. Attached is an announcement from US West regarding their conversion of present switching equipment serving Shakopee customers to state-of-the-art digital switching system. 8. Attached are the minutes of the September 13, 1988 meeting of the Metropolitan Waste Control Commission (MWCC) . They indicate that the MWCC still intends to lease the 585 acres of land known as "Shakopee Sludge Farm" for agricultural purposes, and that they are moving ahead with their contract to expand the Blue Lake Treatment Plant. 9. Attached are the July, August and September billings from Krass and Monroe. 10 . Attached is the monthly Engineering Report on the status of 1988 projects. 11. Attached is the Revenue and Expenditure Report for the period ending September 30, 1988. 12 . Attached is the tentative agenda for the Downtown Committee's October 19, 1988 meeting. \ 13 . Attached is the Building Activity Report for the period ending September 30, 1988 . Note that the year to date single family home total is significantly higher than f through September of last year (first line) . 14 . Attached are the minutes of the August 24, 1988 meeting of the Downtown Committee. 15. Attached are the minutes of the September 22, 1988 meeting of the Energy and Transportation Committee. 16. Attached is a copy of the Metropolitan Council's 1989 Priority Projects. 17 . Attached is a memo from Dave Hutton regarding the Tahpah Park Football Field. JKA/jms i \ I �2,C�'U-, •Ge CecC ,( L IG LC�7c2 ! � ��,, ' �,2�2G[.C,y-l`L��+722c:.tCt�•f�2�LL2' cCz �iri3'uLr✓ ` c�L^cZcc�e- C' U ZL2 M N,111 STANDARD OPERATING PROCEDURES ENFORCEMENT OF SNOW REMOVAL FROM PUBLIC SIDEWALKS WINTER, 1988-89 1. The City will not systematically inspect for violations of the City Code relating to snow removal from public sidewalks. 2. When the City receives a complaint that a property owner has not removed snow from his sidewalk within the period required by the City Code, the Building Inspector will inspect the property to verify that there is in fact a violation and check adjacent property. 3 . I£ there is a violation, the Building Department Secretary will call or send a registered letter to the property owner and advise him of the City requirements on snow removal from public sidewalks and ask him to remove the snow before a specific date. (NOTE: This call will be placed only on the first violation [not the first violation each year] , each time thereafter the City will simply have the snow removed. ) 4 . If the snow is not removed after the call or the registered letter or 12 or 24 hours for subsequent snow falls, the Building Inspector will advise the Public Works Superintendent who will contact the City's contractor and request that he remove the snow. 5. After receipt of the bill from the City's contractor, the Finance Department will bill the property owner for the cost of removing the snow from the sidewalk. (The bill will include an additional 20%, over and above the contractor's bill, for administration. ) 6. If the bill is not paid, it will be assessed to the property owner (pursuant to the City Code) and will be certified to the County Auditor and collected with property taxes the following year. For 1988-89 a notice will be placed in the November SPUC bills advising property owners of the City's snow removal requirements. This will occur at the same time property owners are reminded of the alternate parking regulations. This notice will also go out in the "Business Update from City Hall" in November and Public Works will mail notices to absentee non-local property owners along County Road 17 and Highway 101. cc: City Administrator City Clerk Building Inspector Public Works Superintendent city Council - info item 10/18/88 �1N" q Minnesota e io ,° Department of TransportationL n R District 5 �r� , 1%PIV -/6,2055 No. Lilac Drive „�, � ' ""� of rn Golden Valley, Minnesota 55422 October 6. 1985 (6121593- 8544 David E. Hutton. P.E. City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: C.S. 7005. 7009 (T.H. 101. 169) First Avenue, Holmes Street Dear Mr. Hutton: Please accept my apologies for this late response to your letter of September 9. We have reviewed the items requested in your letter and are planning the following actions: ♦ Left Turn Prohibition at Alley Signs will be installed as shown in the copy of the enclosed work order to prohibit the left turn from southbound T.H. 169 into the alley behind City Hall. These signs should be inplace within the nest several weeks depending on our sign crews' backlog and priorities. ♦ Speed Limit on T.H. 169 West From a cursory inspection of T.H. 169 from the Minnesota Valley Mall to the railroad underpass, it appears doubtful whether the speed limit changes sought by the city council would be viable. To be sure, it will be necessary to measure prevailing operating speeds throu-h the area and to evaluate the accident history. We have placed the necessary study on our schedule and will contact %ou when the needed data has been obtained and evaluated. In the meantime, if you have questions concerning this item. please contact Ed Brown of this office at 593-5549. ♦ Signal Timing at Scott Street We will be checking the timing on the traffic signal on T.H. 169 at Scott Street. However, it should be understood that the traffic volume on T.H. 169 does approach capacity for nmch of the day. This makes it difficult to assign more than a minimal amount of time to the cross street. Timing for the walk phase is independent of the cross street green timing and will be considered separately. We will inform you of our findings upon the completion of our check. ♦ Pedestrian Crossing Signs The congestion referred to in your letter is not a situation that is unique to Shakopee. We are finding that congestion is increasing throughout our district. (Of course. Shakopee can expect very significant relief when the planned bypass fur T.H An Equal Opportunity Employer .13 Ura-id E. Hutton October 6, 1988 Page Two 101 is completed and opened to traffic. ) It is doubtful that additional signs will be of much helpin reducing the operational difficulties with which you are concerned. It is also obvious that we already have a sign clutter problem and, therefm'e, additional signing will command less than normal attention. However. we till install "YIELD TO PEDESTRIAN 1N CROSSWALK" signs at Lewis Street as shown in the enclosed work order and we have also ordered the installation of blaze orange panels above the "DO NOT BLOCK INTERSECTION" signs at the same intersection. As for the enforcement of speed limits and other regulations, we do not believe that any additional signs are necessary. The speed limit changes on the approaches to Shakopee are marked with more than the required number of signs and are, in uur opinion, more than adequate. Sig clutter, as noted above. also has to be a consideration. From what we have been able to observe, the existing signing could fully support a strong enforcement program. Such a program may be the only realistic means of addressing the problems the city has been experiencing as I am quite sure that the current laissez-faire attitude among drivers toward traffic regulations is as prevalent in Shakopee as it is elsewhere. Personally. I believe it is time for the public to become aware that we can no longer tolerate this trend in driving behavior. ♦ Centerline Markings The pavement striping on both T.H. 101 and T.R. 169 was completed on July 29 of this year and in a recent observation by personnel from this office was determined to be in good condition. Restriping of centerlines on both of these highways is normally planned at one-pear intervals. This is our practice for highways throughout our district with similar traffic volumes and characteristics. It is likely that an edge stripe to define the parking strip would be helpful in keeping traffic from wandering into it. However. such markings on trunk highways are usually installed and maintained by the cities. if the city is interested in providing a painted line for the parking strip. � e would be glad to discuss any Mn/DOT requirements that may be pertinent. As you mentioned, most cf these measures are of relatively minor significance. I do hope they will be of some help in addressing the problems with which the city is concerned. Sincerely, J.S. Katz. �E...- District Traffic Engineer JSK:pl CITY OF SHAKOPEE INCORPORATED 1870 129 EAST FIRST AVENUE, S1 AKOPEE, MINNESOTA 553791376 (6121 4A53650 r September 9 , 1988 e� Joel Katz Dist. Traffic Engineer Mn/DOT 2055 N. Lilac Drive Golden Valley, MN 55422 Re: Hwy. 101/169 Intersection Dear Joel : As you are aware , the City Council of Shakopee has been discussing possible temporary improvements to alleviate traffic. congestion of the Trunk Highways 101/169 intersection. Proposed improvements explored included the elimination of parking on 1st Avenue, closing Holmes Street to northbound through traffic and prohibiting left turns off Tat Avenue. At it ' s September 6 , 1988 meeting , City Council voted to not implement any of these interim improvements. Their main reason, for denying the proposed improvements was the possible negative impact on the downtown businesses and Shakopee residents in order to accommocate transients , truck drivers , etc . who are just passing through Shakopee. I realize that you and your staff devoted many hours to assist us in developing alternatives and possible improvements and on behalf of the City and Council members - would like to personally thank you for your efforts . The City Council did ask me to request from Mn/DOT some additional measures to improve the overall traffic on Trunk Highways 101 and 169 , as follows: 1 . They would like left turns prohibited coming off the bridge ( southbound 169) onto the alley behind City Hall. Can signs be installed to make care of this item? 2. Coming into Shakopee from the west, the Council would like to see the speed limit reduced. Basically, from Minnesota Valley Nall to the railroad underpass we are requesting that section be posted for 40-45 miles per hour. At the railroad bridge , it should be posted at 35 miles per hour. 7 Ae =ecr ! of Progress Hwy. 101/ 169 Intersection 3 September 9 , 1988 Page 2 3 _ At Scott Street, they were wondering if the timing for the walk light and green light can be increased for traffic crossing Highway 169 . Currently , there is inadequate time for vehicles and/or pedestrians to cross Hwy. 169 . 4 . Throughout the downtown corridor on both Highways 101 and 169 there is a problem with excessive speeds and traffic blocking intersections . Our police department cannot enforce existing traffic signs due to the congestion problem . Can additional , more visible signs such as "Pedestrian Crossing" , "Slow Traffic" , etc . possibly with flashing yellow lights be installed to help alleviate the problems? 5 . Traffic on both Highways 101 and 169 tend to "wander" between lanes and even into parking lanes due to the faded pavement stripes. Can we get those repainted? Joel, I would appreciate it if you could respond to our above concerns at your earliest convenience . The traffic is continuing to increase every year and until the T.H. 169 Bridge/Mini bypass. and T. H. 101 Bypass are constructed , something needs to be done. The City Council feels the above measures will help somewhat , although minor at that, without adversely affecting the downtown business community. If you have any questions or comments , please contact this office. Sincere�� David E. Hutton, F.i. City Engineer DH/omp TRAFFIC cc : John K. Anderson, City Admin. CANMMURYINN TOLL FRPHONE E NUMBER 1-83060 422-6837 IN MINNESOTA 1-800-422-2230 The Hotel of Canterbury Pad 1244 Canterbury Roatl Shakopee. Mumptal a 55379 MASTER. CITY OF SHAKOPEE ARRIVAL 9/08/88 DEPARTURE 9/09/98 CITY OF SHAKOPEE NO IN PARTY A/9 ACCOUNT 4, 67137 RATE ACCOUNT NO. FLA' 006610,J?OOMNO. 03BANO N DATE DESCRIPTION AMOUNT 9/08/88 5174 BANQUET FOOD. . . . . . . . FOOD 62.50 9/08/88 5174 FOOD G BEVERAGE TAX. 6% TAX 3. 75 9/08/88 5174 GRP SERVICE GRATUITY 15% SC 9.38 9/08/88 5174 MISCELLANEOUS CHARGE LABOR CHAR 25. 001 100.631 1j4<y � GroM� IL �b0;1' 3�0 COMPANY STREET I agree that my liability tar this bill Is not enuved and agree to he hew personally liable in the event that the CITY STATE ZIP CODE Indiusteb person. company or assonation fails to pay for any part or the full amount of these Charges. SIGNATURE 5 OCT- 41989 Proposed policy language for IV4'Ty0FS'`j,47((OPEfd COMBINED SEWERS -SEPARATION - Existing background language would remain. Boldface policy language to be replaced with: IT HAS BEEN AMM POLICY THAT IF THE STATE GOVERNMENT CONTINUES TO PURSUE THE ACCELERATED COMBINED SEWER SEPARATION PROGRAM IN THE THREE CITIES, THAT IT ALSO CONTINUE TO PROVIDE FUNDING TO ENSURE THAT NEITHER LOCAL PROPERTY TAXES NOR METROPOLITAN SANITARY SEWER COSTS ARE INCREASED DUE TO THE ACCELERATED BUILD EFFORT. THE PROGRAM TO DATE HAS PROCEEDED ACCORDING TO THAT POLICY. CONSIDERABLE FEDERAL MONEY HAS ALSO BEEN AVAILABLE TO ASSIST IN THE SEPARATION PROJECT IN THE PAST. THE AMM UNDERSTANDS THAT FEDERAL FUNDS WILL BE CUT DRAMATICALLY IN FUTURE YEARS, REQUIRING A FINANCIAL RESTRUCTURING OF THE PROGRAM. AS THE CSO ISSUE HAS SIGNIFICANT IMPLICATIONS, BOTH FOR STATE FINANCES AND FOR DEVELOPMENT IN THE METROPOLITAN AREA, THE OF DIRECTORS HAVE TO RREJEWSAND COMMTS THAT ITS ON ANDH Y SIGNIFICANT CHANGE IN THE RTUNITY FINANCING OR IMPLEMENTATION PLANS FOR THE SEPARATION PROJECT. association of BULLETIN metropolitan municipalities OC71 31988 October 12, 1988 CITY OF SH;. TO: AMM MEMBER CITIES FROM: VeAeterson, Executive Director RE: AMM AND METROPOLITAN MAJOR ITEMS 1 . MEMBERSHIP POLICY ADOPTION MEETING: THURSDAY EVENING, NOVEMBER 3RD. : We would encourage you to mark your calendars now for this important meeting. The consideration and adoption of the annual AMM legislative program is very important to you as member city officials. The policy program which you adopt at this meeting, determines and directs the staff lobbying efforts for the next year. The policies to be considered at this meeting were mailed last week to your City Manager/Administrator and should be available from him or her if you have not already received them. A detailed meeting notice and program will be forthcoming but it looks to be entertaining as well as informative. Make plans now to join your friends and associates at Mangini's Italian 'Restaurante' on November 3rd. and enjoy the hospitality of 'Ma' Mangini on St. Paul' s East Side. For those of you involved in re-election campaigns , the delicious food and good company will give you renewed strength and energy for the final four day campaign push! 2. NOMINATIONS WANTED FOR THE TECHNICAL ADVISORY COMMITTEE (TAC) : The AMM has eight suburban appointees to the TAC and the individuals who serve must be at the Department Head Level . i.e. City Engineer , Director of Planning, Director of Community Development, etc. The major function of the TAC is to provide technical assistance and advice to the regional Transportation Advisory Board (TAB) on all facets of regional transportation planning and programs. The TAB is a very valuable instrument for city officials to get their views heard on transportation issues. It meets monthly in the Metropolitan council Offices and most members also serve on at least one subcommittee. The individuals appointed by the AMM Board will serve two-year terms commencing in January of 1989. -1- 183 university avenue east, st. paul, Minnesota 55101 (612) 227-5600 THE BOARD IS SOLICITING NOMINATIONS VIA THIS BULLETIN. THE NOMINATIONS SHOULD BE IN WRITING AND FORWARDED TO THE AMM OFFICE BY NO LATER THAN OCTOBER 26TH. INCUMBENT MEMBERS WILL BE GIVEN PRIORITY BUT SOME NEW MEMBERS WILL BE APPOINTED SO NOMINATIONS ARE NEEDED FROM ALL PARTS OF THE REGION. 3. PROPERTY TAX COMPUTER ANALYSIS CAPABILITY FOR 1989 - JOINT EFFORT: The AMM Board of Directors at its meeting on October 6th. voted unaminously to proceed with this project which is being coordinated through the LMC Organization. The response to the letter from AMM President Gary Bastian and MLC President Dick Wedell requesting voluntary contributions from suburban cities to support this effort, is very gratifying. As of the Board meeting, voluntary commitments totaling slightly over $40,000 had been received and several other cities are still considering this matter. Based on those commitments , the Board felt that sufficient funds will be available to meet the funding target of the suburbs and voted to proceed. However, additional funding is still needed as the suburb' s share will be around $50,000. The LMC coordinating Committee met on Friday, October 7th. and the decision was made to draw up a contract to be signed by the various groups such as the AMM. While a snag could still develop, it appears that a coordinated effort among the various organizations to develop and share a computerized property tax data base will become a reality. THANK YOU FOR YOUR SUPPORT! 4. METROPOLITAN SIGNIFICANCE RULES REVISION: After nearly eight months of concentrated effort by an AMM Task Force under the leadership of Mendota Heights, City Administrator Kevin Frazell , the 'battle' is nearly over and ' victory can be declared' . The initial rules draft revision proposed by the Metropolitan Council contained 10 or 11 provisions which were not acceptable to the AMM and its member cities. With two exceptions , all of the AMM concerns were eliminated and even the concern with the two exceptions were somewhat mitigated by formal and informal agreements with the Metropolitan Council. The final public hearing in this matter was held on September 29th. before Administrative Law Judge, Phyllis Reba and her findings and recommendations will be available by months end . -2- Please contact the ANN Office if you would like a copy of the final ANN position paper which was entered into the 'record' at the before mentioned public hearing. The AMM Task Force members in addition to Cnair Frazell were Bill Barnhart and Floyd B. Olson, Minneapolis, J. Diann Gotten , Orono, Jim Miller, Minnetonka , Geoff Olson, Maplewood, Dave Ornstein, Bloomington, Steve Proeschel and Nancy Frick, St. Paul, Ade Rygg, Crystal and Ryan Schroeder, Robbinsdale. 5. 2ND. ANNUAL (ALMOST) SHANK AND TUMMY GOLF SOCIAL: Mother nature did not cooperate very well (only two rainy days all summer and one had to be on September 28th! ) and the ' Shank' part of this event had to be cancelled. There was one foursome, however , from a city in Washington County that braved the elements and did play 9 holes in spite of the weather. Psychological exams have been ordered for all four and their names and the city name are being omitted to protect the guilty. The 'Tummy' part of this event went on as scheduled in the Brooklyn Park Community Activity Center and after the dinner, Connie Levi, President of the Greater Minneapolis Chamber of Commerce and former House Majority Leader addressed a good turnout of city officials. We do want to thank the City of Brooklyn Park and their officials headed by Mayor Jim Krautkremer for their gracious hospitality. We are only sorry that we could not try out their ih world class Edinburgh USA Golf Course. Jerry Marshall, Brooklyn Park Councilmember and AMM Board Member who was the official 'host' and Charlie Darth, Intergovernmental Affairs Director who was the 'hands on' event coordinator deserve special mention and thanks. 6. LEGISLATIVE CONTACT PROGRAM UNDERWAY: The Legislative Contact Program under the leadership of AMM Vice President Walt Fehst and Board Member Sharon Klumpp has been enhanced and expanded and is getting ' fired up' for the next session . Melanie Ault, Graduate Student at Hamline University, has been hired as the Legislative Intern to coordinate this effort. The first step is for each member city to designate a Legislative Contact Person or to confirm that your last years contact person will again serve in that capacity. A letter was mailed to your city last week making such request. We look for the Contact Program to be a very effective lobbying technique during the 1989 Session. Your help and support is needed to make it work. DISTRIBUTION NOTE: This Bulletin has been mailed to Mayors, Managers/Administrators and Delegates. Please distribute to other officials in your city as appropriate. -3- OCT- 61988 C1Tr o;- .c U�`YVEST ?,jKopS` COMMUNICATIONS Minneapolis, MN September, 1988 Dear Business Customer: In October, 1988, U S WEST Communications will convert its present switching equipment serving Shakopee customers who have 445 prefixes to a state-of-the art digital switching system. This new system uses the latest technologies on the market and will provide improved service and features. Certain types of business telephone equipment (switchboards, key systems, alarm systems and data equipment) could have initial compatibility problems with our new equipment. Most manufacturers and suppliers of business telephone equipment are aware of our conversion and any changes that may be needed in your equipment. We encourage you to contact your vendor or supplier of telephone equipment to determine compatibility. In that way, you can be assured of dependable telephone service at conversion. If you or your vendor encounter service problems at conversion, please call 445-1611 during regular business hours and we will work with you to determine the nature of the problem. You should note, however, that U S WEST Communications may bill for certain types of services provided after conversion to make your equipment compatible. Past experiences with conversions have indicated minimal service problems for most customers. In the meantime, if you have questions about your service, please call us. The number is on your bill . Sincerely, U S WEST Communications MINUTES -Operations & Budget September 13 , 1988 _ Page 2 PART II - AGENDA �U( Chair Mahon presented the agenda for today' s meeting. Mr. Baumann moved approval of the agenda. Motion carried unanimously. PART III - MINUTES Chair Mahon presented the minutes of the Operations & Budget Committee of the Whole Meeting of August 9 , 1988 for consideration . Ms . Kimberly moved approval of the minutes of the meeting of Aug. 9 , 1988 . Motion carried unanimously. PART IV - BUSINESS 8-186 Authorization to Advertise for Lease of Scottland Property for Agricultural Use. Mr. Kaczor presented this item for consideration. It was recommended that the Commission authorize the Chair and Acting Chief Administrator to prepare specifications , advertise for bids and award a contract to the highest bidder for leasing of Scottland property for agricultural use for a one-year period. Ms . Fletcher moved approval of Res . 88-186 with the recommen- dation that it be placed on the Consent Agenda. Motion carried unanimously. 88-187 Award of Contract for Potassium Permanganate, Seneca Plant. Mr. Kaczor presented this item for con- sideration. It was recommended that the Commission authorize its Chair and Acting Chief Administrator to award a contract to the low bidder, Ashland Chemical Company fore the furnishing and delivery of 130 ,000 pounds, more or less, of potassium permanganate at the bid price of $1.195 per pound for a one-year period commencing October 1, 1988 for a total estimated contract award of $155 , 350 . Ms. Fletcher moved approval of Res . 88-187 with the recommen- dation that it be placed on the Consent Agenda. Motion carried unanimously. Metropolitan Waste Control Commission . . Mears Park Centre. 230 East Fifth Street. St. Paul. Minnesom 55101 612 222-8423 MINUTES OF OPERATIONS & BUDGET — COMMITTEE OF THE WHOLE _ SEPTEMBER 13 , 1988 3 : 00 p.m. PART I - NARRATIVE A regular meeting of the Operations and Budget, Committee of the Whole was held at 3 : 00 p.m, on September 13 , 1988 in the Chambers . Roll was called and the following were in attendance: Present: Committee Chair Mark Mahon, Judy Fletcher, Carol Kummer , JOEllen Hurr, Art Cunningham, Paul McCarron, Bruce Baumann, Susan Kimberly Chair Lurline Baker-Kent Pauline Langsdorf , Assistant to the Chair Lou Anne Staeheli , Executive Secretary Staff: James J. Hiniker, Acting Administrator Mark Thompson, Legal Counsel Rahim Rahiman, Internal Auditor Lois Spear , Controller/Financial Planner George Kaczor , Purchasing Manager Ed DeLaForest, Dir . of Engineering/Const Roger Acton , Deputy Dir . , Eng./Const. Ray Payne, Deputy Dir. of Eng ./Const. Robert Isakson, Engineering Manager Dao Ton , Staff Engineering Manager Fred Banister, Engineering Manager John Almo, Dir. of Operations Bryce Pickart, Process Assurance Mgr . Dave Kellsvig, Metro Plant Debra Ely, Public Information Officer Don Madore, Dir. of Quality Control Helen Boyer, Deputy Dir. of Quality Control Tom Ramlet, Metro Plant Dick Berg, Fiscal/Treasury Manager Don Geng, Staff Engineer Walter Johnson, Dir. of Spec. Projects Guests : Alan Berg, Donohue & Associates Norm Campbell, Local 35 Patricia Thomas, Local 35 Betty Bassett, Community Duane Prew, TKDA & Assoc. Chuck Laczewski , Pioneer Press Sam Claassen, RCM Alan Hoppe, SBP Tom Brown, SBP MINUTES -Operations 6 Budget September 13 , 1988 Page 5 88-196 Approval of Final pay Request, Seneca Chlorine Railcar Unloading Facility, MWCC Project Number 041-5097-2305 . Mr. Acton presented this item for consideration. This final payment request has been reviewed by staff and is recommended to the commission for payment. Mr. Cunningham moved approval of Res. 88-196 with the recom- mendation that it be placed on the Consent Agenda. Motion carried unanimously. 88-197 Authorization to Execute a Contract Amendment, Step II Engineering services , Blue Lake WWTP Expansion S Upgrade, MWCC Project Number 85-54. Mr. DeLaForest pre- sented this item for consideration. It was recommended that the Commission authorize its Chair and Acting Administrator to execute an amendment to the engineering services agreement with Rieke Carroll Muller Associates, Inc. in the amount of $124 ,075 . Additional infor- mation is requested at the Full Commission meeting Sept. 20 . Ms . Rummer moved approval of Res . 88-197 with the recommen- dation that it be placed on the Non-Consent Agenda. Motion carried, with Ms . Burr and Ms. Kimberly voting nay. 88-198 Authorization to Execute a Contract Amendment, Seneca WWTP, MWCC Proj . No. 85-57 . Mr. DeLaForest presented this item for consideration. It was recommended that the Commission authorize its Chair and Acting Chief Administrator to execute an amendment to the engineering services agreement with RUR Engineering, Inc. in the amount of $117 ,018 . Additional information is requested at the Full Commission meeting Sept. 20 . Mr. Cunningham moved approval of Res . 88-198 with the recom- mendation that it be placed on the Non-Consent Agenda. Motion carried unanimously. 88-199 Authorization to Execute a Contract Amendment, Step II Enaineerinq Services, Empire WWTP1 MWCC Proj . No. 85-55 . Mr. DeLaForest presented this item for consideration. It was recommended that that the Commission authorize its Chair and Acting Chief Administrator to execute an amendment to the engineering services agreement with Short-Elliott-Hendrickson in the amount of $62 ,457 . Additional information is requested at the Full Commission Meeting September 20 . Mr. Cunningham moved approval of Res . 88-199 with the recom- mendation that it be placed on the Non-Consent Agenda. Motion carried unanimously. MINUTES -Operations s Budget September 13 , 1988 Page 6 88-200 Approval of Payment for Step III Engineering Services, Minneapolis East Interceptor, MWCC Proj . No. 82-55 . Mr. DeLaForest presented this item for consideration. It was recommended that the Commission approve Payment Request Number 39 from CSC Joint Venture for Step III Engineering and Construction Management Services for the Minneapolis East Interceptor, MWCC Project Number 82-55 . Ms . Fletcher moved approval of Res. 88-200 with the recommen- dation that it be placed on the Non-Consent Agenda. Motion carried, with Ms. Burr and Mr. Baumann voting nay. 88-201 Authorization to Request a Capital Budget Amendment, Eagan Interceptor Improvements , MWCC Proj . Number 858568 Mr. DeLaForest presented this item for consideration. It was recommended that the Commission authorize its Chair and Acting Administrator to request a capital budget amendment in the amount of $90 ,000 for the Eagan Interceptor Improvements Project, MWCC Project Number 85-68 . Ms. Kimberly moved approval of Res . 88-201 with the recommen- dation that it be placed on the Consent Agenda. Motion carried unanimously. 88-202 Authorization to Execute an Agreement with Mn/DOT for Alterations to MWCC Interceptor 1-RV-433. Mr . Banister presented this item for consideration. It was recommended that the Commission authorize its Chair and Acting Administrator to execute an agreement with the Minnesota Department of Transportation to allow them to construct alterations to MWCC 78-04 as part of their overall project S. P. 2758-46 (T.H. 77) . Mr. Baumann moved approval of Res . 88-202 with the recommen- dation that it be placed on the Consent Agenda. Motion carried unanimously. 88-203 Authorization to Execute an Agreement with Arthur Shuster, Incorporated for Relocation of Interceptor 1-RV-433. Mr. Banister presented this item for consider- ation. It was recommended that the Commission authorize its Chair and Acting Administrator to execute an agreement with Arthur Shuster, Incorporated, the developer of Rosewood Estates, which will allow relocation of the Commission' s Interceptor 1-RV-433 and provide the Commission with a new permanent easement. Additional information has been requested. 66P OE 66F KRASS & MONROE CHARTERED 327 South Marschall Road Shakopee, MN 55379 City of Shakopee BILLING DATE 07-31-88 129 E. 1st Ave. Shakopee, MN 55379 C L I E N T S U M M A R Y Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance 19-11137311-1 Prosecutions $21 , 114.42 $4,085.00 $6,319.40 $18,860.02 18-11373002-1 General $1 ,655.00 $442.00 $13.00 $2,084.00 18-11373117-1 Prior Lake Spring Lk Watershed Dist 8498.61 $149.00 $349.61 $0.00 18-11373137-1 Downtown Redevelopment 80.00 $0.00 $0.00 $0.00 16-11373157-1 Racetrack Tax Increment District $0-00 80.00 $0.00 $0.00 18-11373158-1 Racetrack band issue Bill Applicant $270.00 $0.00 $0.00 $270.00 18-11373161-1 Shakopee Recreation TIF 8 $0.00 $0.00 0.00 $0.00 *****PLEASE INCLUDE ACCOUNT NUMBER FOR PROPER CREDIT-***** PAGE 2 City o4 Shakopee BILLING DATE 07-31-88 129 E. 1st Ave. Shakopee, MN 55379 C L I E N T S U M M A R Y Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance 18-11373164-1 101 Frontage Acquisition $0.00 $0.00 $0.00 $0.00 18-11373177-1 Mining CUP $10.88 $0.00 $10.88 $0.00 I8-11373185-1 Alltech Engineering Corp. $0.00 $0.00 $0.00 $0.00 18-11373187-1 101 Bypass $0.00 $0.00 $0.00 $0.00 18-11373192-1 Meyer Suit $0.00 $0.00 $0.00 $0.00 18-11373195-1 City Hall Bonds $0.00 $0.00 $0.00 $0.00 18-11373196-1 Sewer Capacity Issues $0.00 $0.00 $0.00 $0.00 18-11373197-1 Annexation - Vierling $0.00 $0.00 $0.00 $0.00 18-11373198-1 Downtown Redevelopment $0.00 $0.00 $0.00 $0.00 18-11373199-1 City Hall Bond Issue $0.00 $0.00 $0.00 $0.00 18-11373200-1 Eminent Domain (Perry - BILL PROJECT) $0.00 $0.00 $0.00 $0.00 PAGE 3 City of Shakopee BILLING DATE 07-31-88 129 E. 1st Ave. Shakopee, MN 55379 C L I E N T S U M M A R Y Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance 18-11373202-1 Brambilla Purchase $0.00 $141 .44 $0.00 $141.44 18-11373206-1 Ferguson Torrens $0.00 $68.00 $0.00 $68.00 18-11373207-1 Fiscal Disparities Tax Increment $0.00 $0.00 $0.00 $0.00 8-11373209-3 Stonebrook $0.00 $0.00 $0.00 $0.00 18-11373210-1 Storm Drainage Easements. Bill Project. $2,044.05 $716.37 $808.42 $1 ,952.00 18-11373211-1 DNR Sweeny Contract $192.44 $0.00 $0.00 $192.44 18-11373212-1 Vierling Dangerous house $165.40 $1 .58 $119.00 $47.98 18-11373214-1 HRA Correctional Institute $34.00 $0.00 $0.00 $34.00 18-11373215-1 Bettel College Plat $188.00 $221 .00 $0.00 $409.00 18-11373216-1 Westwood Planning Contract $34.00 $68.00 $0.00 $102.00 I PAGE 4 City of Shakopee BILLING DATE 07-31-88 129 E_ 1st Ave. Shakopee, MN 55379 C L I E N T S U M M A R Y Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance 18-11373217-1 Vierling Drive West Condemnation $0.00 $383.60 $0.00 $383.60 18-11373218-1 Official Mapping Procedure $0.00 $34_00 $0.00 $34.00 18-11373219-1 V. Don & Lorraine Parrott $0.00 $229.00 $0.00 $229.00 18-1373177A-1 - Scott Cty. Lumber $0.00 $0.00 $0.00 $0.00 18-137321OA-1 Scherber Storm Drainage Easements Bill Project $880.72 4431.59 - $751 .60 $560.71 18-137321OB-1 Upper Valley Drainage Project Scott $0.00 $227.40 $0.00 $227.40 18-51373153-1 Hardrives Suit $0.00 $0.00 $0.00 $0.00 I8-51373201-1 Minnesota Valley Restoration Project $996.00 $39.00 $17.00 $1 ,018.00 18-51373213-1 General Matters $147.00 $18.96 $147.00 $18.96 ---_--------------_-----------------___ TOTAL $27,880.91 $7,456.55 $8, 186.30 $27,151 .16 KRASS & MONROE CHARTERED 327 South Marschall Road Shakopee, MN 55379 City of Shakopee BILLING DATE OB-31-86 129 E. 1st Ave. Shakopee, MN 55379 C L I E N T S U M M A R Y Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance -------- ------- 19-11137311-1 Prosecutions $IB,880.02. $4,699.00 $9,616.62 $13,962.40 18-11373002-1 General $2,084.00 $78.88 $805.00 $1,357.BB 18-11373117-1 Prior Lake Spring Lk Watershed Dist $498.61 $0.00 $17.00 $481 .61 18-11373137-1 Downtown Redevelopment $0.00 $0.00 $0.00 $0.00 18-11373157-1 Racetrack Tax Increment District $0.00 $0.00 $0.00 $0.00 18-11373158-1 Racetrack bond issue Bill Applicant $270.00 $0.00 $0.00 $270.00 18-11373161-1 Shakopee Recreation TIF $0.00 $0.00 $0.00 $0.00 18-11373164-1 101 Frontage Acquisition $0.00 $0.00 $0.00 $0.00 *****PLEASE INCLUDE ACCOUNT NUMBER FOR PROPER CREDIT.***** T PAGE 2 City of Shakopee BILLING DATE 08-31-88 129 E. 1st Ave. C L I E N T S U M M A R Y Shakopee, MN 55379 Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance 18-11373177-1 Mining CUP 40.00 40.00 40.00 40.00 18-11373185-1 Alltech Engineering Corp- 40.00 40.00 40.00 40.00 18-11373187-1 101 Bypass 4 $0.00 40.00 0.00 40.00 18-11373192-1 Meyer Suit 40_00 40.00 40.00 40.00 18-11373195-1 City Hall Bonds 4 40.00 40.00 0.00 S0.00 18-11373196-1 Sewer Capacity Issues 4 40.00 $0.00 0.00 40_00 18-11373197-1 Annexation - Vierling 40.00 40.00 40.00 40.00 18-11373198-1 Downtown Redevelopment 4 40.00 40.00 0.00 40.00 18-11373199-1 City Hall Bond Issue $O 00 40.00 40.00 $0.00 18-11373200-1 Eminent Domain (Perry - BILL PROJECT) 40.00 40.00 40.00 40.00 18-11373202-1 Brambilla Purchase 4141 .44 40.00 40.00 4141 .44 I PAGE 3 City of Shakopee BILLING DATE 08-31-88 129 E. 1st Ave. Shakopee, MN 55379 C L I E N T S U M M A 'R y Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance -------- -------- ------- ------- 18-11373206-1 Ferguson Torrens $68.00 $0_00 $0.00 $68.00 18-11373207-1 Fiscal Disparities Tax Increment $0.00 $0.00 $0.00 $0.00 8-11373209-3 Stonebrook $0.00 $0.00 $0.00 $0.00 18-11373210-1 Storm Drainage Easements. Bill Project. $1 ,952.00 $586.87 $301 .66 $2,237.21 18-11373211-1 DNR Sweeny Contract $192.44 $0.00 $0.00 $192.44 18-11373212-1 Vierling Dangerous house $47.98 $225.62 $46.40 $227.20 18-11373214-1 HRA Correctional Institute $34.00 $0.45 $34.45 $0.00 18-11373215-1 Bettel College Plat(BILL APPLICANT) $409.00 $2.50 $0.00 $411 .50 18-11373216-1 Westwood Planning Contract $102.00 $0.34 $0.00 $102.34 18-11373217-1 Vierling Drive West Condemnation $383.60 $128.00 $0.00 $511.60 18-11373218-1 Official Mapping Procedure $34.00 $0.00 $0.00 $34.00 PAGE 4 City of Shakopee BILLING DATE 08-31-66 129 E. 1st Ave. Shakopee, MN 55379 C L I E N T 5 U M M A R y Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance ------- -------- ________ 18-11373219-1 V. Don & Lorraine Parrott $229_00 $240.48 $0.00 $469.48 18-1373177A-1 Scott Cty. Lumber $0.00 $0.00 $0.00 $0.00 IB-137321OA-1 Scherber Storm Drainage Easements Bill Project $560.71 $41 .32 $9. 12 $592.91 1B-137321OB-1 Upper Valley Drainage Project Scott $227.40 $141 .00 $12.20 $356.20 18-137321OC-1 Outlet Permit Problem $65.00 $12.50 $0.00 $97.50 18-51373153-1 Hardrives Suit $0.00 $0.00 $0.00 $0.00 18-51373201-1 Minnesota Valley Restoration Project $1 ,018.00 $35.44 $138.00 $915.44 1B-51373213-1 General Matters $18.96 $0.00 $0.00 $18.96 -----------------------_---------_----------_______ TOTAL $27,236. 16 $6, 192.40 $10,980.45 $22,44B. 11 KRASS & MONROE CHARTERED 327 South Marschall Road Shakopee, MN 55379 Shakopee BILLING DATE 08-31-88 126 East 1st Shakopee, MN 55379 ACCT NO. 18-SHA11373205-IC RE: L & D Trucking PREVIOUS BALANCE $22.44 INTEREST IS 1 .33 % OF PAST DUE BALANCE $0.00 TOTAL $22.44 PAYMENT RECEIVED TOTAL PAYMENTS $0.00 AMOUNT DUE $22.44 *****PLEASE INCLUDE ACCOUNT NUMBER FOR PROPER CREDIT.***** KRASS & MONROE CHARTERED 327 South Marschall Road Shakopee, MN 55379 City of Shakopee BILLING DATE 09-30-88 129 E. 1st Ave. Shakopee, MN 55379 C L I E N T S U M M A R Y Account Number RE Lane(s) Previous New Payment Current Balance Billings Received Balance 19-11137311-1 Prosecutions $8,784.00 $9,690.40 $13,962.40 $4,512.00 18-11373002-1 General $481 .88 $1 ,022.44 $1 ,396.88 $107.44 18-11373117-1 Prior Lake Spring Lk Watershed Dist $349.61 $132.00 $481 .61 $0.00 18-11373158-1 c/o James Lochart at Pophim Haik Law firm Racetrack bond issue (Bill applicant) James Lochart $0.00 $675.20 $270.00 $405.20 18-11373202-1 Brambilla Purchase $141 .44 $0.00 $141 .44 $0.00 18-11373205-1 L & D Trucking $22.44 $0.00 $22.44 $0.00 18-11373206-1 Ferguson Torrens $68.00 $0.00 $68.00 $0.00 18-11373210-1 Storm Drainage Easements. Dill Project. $1 ,291 .51 $1 ,679. 70 $2,249.94 $722.27 *****PLEASE INCLUDE ACCOUNT NUMBER FOR PROPER CRED11 _kkA*i FAYMFNTF. RFCFTVFO A:TFR PAGE 2 City of Shakopee BILLING DATE 09-30-88 129 E. 1st Ave. Shakopee, MN 55379 C L I E N T S U M M A R Y Account Number RE Line(s) Previous New Payment Current Balance Billings Received Balance 18-11373211-1 DNR Sweeny Contract 40.00 $192.44 $192.A4 $0.00 18-11373212-1 Vierling Dangerous house %227.20 4128.00 4227.20 4128.00 le-11373215-1 Bettel College Plat(BILL APPLICANT) 4411 .50 40.00 4411 .50 40_00 18-11373216-1 Westwood Planning Contract 4102.34 41 .02 468.34 435.02 18-11373217-1 Vierling Drive West Condemnation 4511.60 40.00 4511 .60 40.00 18-11373218-1 Official Mapping Procedure 434.00 40.00 434.00 40.00 18-11373219-1 V. Don & Lorraine Parrott 4469.48 4221 .00 4469.48 4221 .00 1B-137321OA-1 Scherber Storm Drainage Easements j Bill Project 4472.91 4120.00 4592.91 40.00 18-137321OD-1 Upper Valley Drainage Project Scott 4356.20 40.00 4368.40 412.20 CR 18-137321OC-1 Outlet Permit Problem 497.50 4391 .00 497.50 4391 .00 18-51373201-1 Minnesota Valley Restoration Project 474.44 41 ,391 .00 4915.44 4550.00 PAGE 3 City of Shakopee BILLING DATE 09-30-88 129 E. ]st Ave. G L I E N t S U M M g R y Shakopee, MN 55379 unt Number RE Line(s) Previous New Payment Current Balance Billings Received Balance 1373213-1 General Matters 418.96 40.00 $18.96 40-00 __________________________________________________ (_ 413,915.01 415,644.20 422,499.48 47,059.73 GC,,1 , C,?-Y c . e � /o MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer` SUBJECT: Engineering Department Monthly Report DATE: October 12, 1988 Attached is a status report as of October 1 , 1988 for the Capital improvements projects that are being administered by the Engineering Department. A brief summation of several projects is as follows: Vierlina Drive West (Project Mo. 1988-1 ) All storm sewer work has been completed. The gravel base and curb & gutter are in place. Paving is scheduled for October. 6th Avenue Sanitary Sewer (Project Mg. 1988-21 The majority of this project has been completed. Final restoration and sodding is still needed. There is also one section of pavement at the intersection of 6th Avenue and Adams Street that has settled and will be repaired by the contractor. Tahoah Football Field (Project No. 1988-4) All work has been completed. Final payment will be withheld until next spring to make sure all areas have a good stand of grass. 11th Avenue (Project No. 1988-5) All storm sewer , curb & gutter and gravel base have been constructed. Paving is scheduled for October. Pavement Preservation (Project No. 1988-8) All scheduled streets have been overlayed. Final restoration is needed to complete this project. Downtown Streetscaoe (Pro Sect No. 1987-12) This project is about 97% completed . Items remaining to be installed consist of trees and bushes, traffic signs and a few street lights. A final "punch list" of miscellaneous items is being prepared for the contractor to complete. 10th Avenue Overlay (Project No. 1987-3) All storm sewer work and paving have been completed. Traffic striping is scheduled for October. Sodding all lawns that were disturbed will also be done this month. ID Upper valley Drainage Project (Proiect No. 19a7-5) Bids were received for this project on September 30 , 1988 . Mn/DOT is currently reviewing the bids and will be making a recommendation to staff on awarding the contract. Staff will be submitting a resolution for award of contract to Council shortly, thereafter. The Meadows (Private) The majority of the work has been completed, except for placing the final lift of asphalt. All areas have been seeded and mulched. Prairie Estates (Private) All utilities have been installed. Currently, the streets are being graded and prepared for the gravel base. All lots have been seeded and mulched. PROJECT STATUS OCTOBER 1, 1988 I.wm mB.1Km Immm I mm.B m".w IBID 1 m11TW.T mmu I aV]]JE MR m]XEF]BH mn akBR mm'Mi IBBEam I lams® I u m I MBE I I I naurt® RI maga I I I 1 INmlm ml I I I IBiem ml I I I otawo II xm>ro Ya1 MR. I I aimr I mnrn I I�mxmXl wn 1 M., IRwmm INwd® InRnu.'® Imumeer I�uK I I ItmLa Im muxrcl 1 I I I I I I I I I I I I I I ivmmm mrvE w. 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IOVE1 I I 11a'Vil I I I I I I I 1N.2 lldam ;"1I :".a I I I 1 I NNwSI NO. 1em¢I I Yom® R1nam I I Yn/m IYn/m I Vt3�V I vm/® I >/lam I nAmrvm I v1uV I ]I3+/m Ixa a Ix9. 9 INa a Ixa e I I I I I I mmMx m I I I I Ytdm 1 I I I I I I I la115/w 112"VO 1Wnm IV]NB I I I I I I 1 I I I I I I I I I I I I I I I I 1 1 I I pxm NouE wxEm I I 1 I I I I 1 I I I I I I I I I I I I I I mwEn xn 1e®+fl I I I 1 vevm Ia+Ym I Wn/m I Vr/m I slam I xAmrvea I a+Vm I Vm I I 1 I I I I I I 1 mwNu1�+ I I I I I I 1 I I 1 I I I 1 I 1 1 I I I I IxxE93INL M I 1 I I I 1 I I I I I I Ixa 1 I 1 I I I I I I mlw Naw I I I I I I I I I I I I IYWB I I I 1 I I 1 RIwECf X0. 1aYel Ndel/m 1 w" I YY® I w" vaUO I efVm I VWv I Vm/n I o.L VVm I YVm 1 I I 1 I 1 pd1Vm I I lamMx Ixe I I I I I I I I I I mlm9a I I I I I 1 I 1 I I I I I I I I I I I I I I I I I I I I I I i I 1 ICREn Yn.lav ovw. I I I I I I I I I I I I I i I I 1 1 1 I mvmV xo. le®-sl 1 I Ivan® Iveco IaaYm I WV. 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I I 1 I I 1 I I I I I I rN.WTmml x0.1eNH31 uvm I W1V1`7 I ]n/m I VNID I Yum I Vu® I a'®Ae 1 VWm I umre3 I I ddm I WiWm 1 I I I I I I iMVm 11d1Wm I I rN¢w9+N6 I I 1 I I 1 I 1 I I I I 1 I 1 I I I I 1 I xlmOMh aEIl mI I I I I I 1 I I I I I I I I I I I I I I I nICI x¢10®-191 1>HNm I WN I 7/141Y I YaWY I VVm I Yvm I YNm 1 V� I NIDEII I VVm I Ytum I I I I I 1 I VYw 11dtWm I I mmNw a®+ I I I I I I 1 I I I Iw0. I I I I I I I I I I I IM. NMIE I I I I I I I 1 1 I I I I I I I I I ICIV. N0.m m 9 I I I I 1 I I 1 1 I I 1 1 1 1 1 1 1 I I I NXwEGI O W4 IYwee 1u18'® IVW® IVeWw IYn/m 1Yn/V I VW I Vadm 1 mm I Vadm 17/0/W I I I I I I I VVm Itd1W® I mmNw I IG9 I I I 1 I I I I t I NWm I I I 1 I I I 1 I I I 19ab CITY OF SMANUPEE R E V E N U E R E P U R T AS OF 9-30-OG PAGE t Funu 01 GENERAL FJNU C U N N E N I M O N T M M E A N T O U A I E ACCOUNT/DESCRIPTION EST, REVENUE - ACTUAL VARIANCE PCT EST. REVENUE ACTUAL VARIANCE P61 3011 GEN. LEVY - CUMNENT .OU 11309,250.0U .33,S1b.63 615,711.37- 45,47 3022 FISCAL 013PARTTTES ,Ou 12010Y0.00 61,424,76 55,510.24- 51.2 3U21 LODGING TAA 11,654.21 70,D90.00 53,015.70 16J964.S0- 15.1 AA.. TAKES 11,654.21 1,499,250.OU 747,964.09 75112b5.91- 49,9 3030 4PECIAL ASSESSMENT .Ou .Ou .OU .uu 3031 ePIECIAL ASSESSMENT IMT. ,Ou .00 .YO .UO A•A4 SPECIAL ASSESSMENTS ,00 .00 .UO .90 3109 TRACK FRANCHISE 29,735,50 120,000,00 15,749,00 04,251,V4- b$.1 3111 LID-TUR LICEMSES 330.00 55,000.00 55,250.00 1,250.00 I0S.4 3112 6EE4 LICENSES .Ou 415U0.00 S.b55.9U 615,00- ab.S 3113 SINGU A UAMRLING LIC. .Ou 1SO.00 .00 150.uu- 3114 C164KETTL LICENSES .00 5VO.00 IU5.90 695.Vu- 13.1 3115 POUL TABLE LICENSES ,OU 400,04 .u0 400.UU- 3132 BUILDING PERMITS 6,897.54 60,000.09 62,123.40 17,41b.1V- T6.2 3133 PLUNbING PERMITS 2,278.70 15,000.00 9,177.20 5,222,bu- b5,2 3134 MECHANICAL PERMITS 293.50 81000.00 3,316.36 4,601.b4- 41.1 3135 NELL PERMITS 54.00 SUO.00 459.50 10.50- 91,9 313b SENEK A PATEN FEMHITS 216.OU 2,500.04 S,SSb.UO 555,00 134.5 3137 ELECTRICAL PERMITS 714.OU 10,000.00 1U,VI3.00 13.90 IUY.I 3130 STREET OPENING PERMITS 90.0u 11500.OU 900.00 600.0V- 60,0 3150 MISC. BUS. PERMITS .OU 900,00 387.09 513,04. 4S.0 31.0 DOG LICENSES 15,00 290.00 64.00 136.9u- 32.0 3161 MISC. NON-600. LIC. ,00 .00 4.00 4.00 •AAA LICENSES A PERMITS 40,624,20 249,450.0, 225.523.96 70,626,04- 7b,4 3320 STATE GRANTS .00 30000,00 .UO 3,OVU.VU- 3321 LOCAL 6UVY AM .00 516.445,00 25b.224.UO 255,224.,0- SU.0 3322 MOMESTEAV .00 220,000.00 141,310.b2 75,621.16- b4,3 3S23 POLICE 3TAIE AID ,0, 50,000.0u 72,025.00 221021.00 144,1 3324 POLICE TRAINING .OU 21300,00 .00 2134,.0,- 3332 STATE MPY.MAINT. AID ,09 IS,495.OV 14,4I0.U0 11165.0u- 92,4 3337 MOBILE HOME 431,71 11200.09 431.71 Tba,24- 3b,U 314U COUNTY ROAD 4 6R1aGE RID .06 46,000.00 51421.46 34,572.04- 13,b 3341 AGGREGATE TAX 3,100.29 4,04,.Ou 2,321.61- 6,327.67- 5b.2 3559 GRANT3-OTM2R GOVT. UNITS .09 .00 61400.00 S,DV,.IIU AAA• INTERGOVLNMENTAL 3,532.00 852,443.00 494,464.82 357,973.10- bb.V 350. VALLLYFAIR .09 10,000.00 IU.u00.00 ,0V IUV.V 350/ AOMINISTMATIVE FEES 525,116 95,000.00 171733.23 171266.77- 51.6 3500 INO.NEVENUL 60NO FEE .00 500,00 .00 500,110- 3509 ENGINEERING SERVICES 23,735.SU 136,000.00 116,851.15 19,145,55- 55.9 3510 ENG. G8A0E FEE ISO.D4 21000.0u 11455.00 545.00- 12.0 3511 PLAN CHECK FEE 389.00 30,000.00 4,269.50 20,180.50- 30,9 3512 ASSFbSMENT SEANCHES 199.0V 2,000.00 11575.94 422.00- 10,4 3513 SALE OF UOCUMENT6 310.60 31040.04 3,782.33 782,33 12.,1 3514 PLATS-RECON-VAM-CUnO.USE 650,00 4,000.00 11,455.00 7,465.110 257.1 1966 LITY OF 3MASUPLE R E V E N U E R E P U R T AS OF 9-3u-88 PAGE 2 FunU Al GE14LRAL FUID C U N N E N 7 M 0 N T H I E A R T O U A T L ACCUU4TIUESr,RIPT117N EST. HEVENUL ACTUAL VARIANCE PCT EST. REVENUE ACTUAL VARIANCE PLT 351b FTLTW, Fa .00 .OU .00 .Au 3517 IIFTWItO FEES ,Oo 400.00 .00 4VU.00- 3b2V ONUF 9LMUVAI .00 2.000.09 3,11b.40 11118.40 155.9 3521 PUBLIC WORKS PLNTALS 835.VU .00 1,334.50 1.33$.59 3523 'lISC.PS.84S.3ENVICLS 48,00 2,000.OU 3,380.14 1.360.14 Ib9.V Sb^4 STHECT REPAIR .00 200,00 .00 290.116- 352o FIRING MANGE .OU 500.00 .90 500.09- 3521 LONrE5S7UN3-PUJL 152.52- 6.500.00 11.431.10 41931.10 115,9 3531 MTSC. POLICE 3LPVILES 4,793.10 .00 31,942.95 31,942.95 3$52 POU11J FEES A F1115, .OU 1,000.00 494,00 Sub.uu- 49.4 3533 FIRE CALLS 4 ST4N06Y FEE 92,59 22,000.00 10,117.50 11,882.50- 4b.0 3539 r.ATEU SL1OL 316.26- 15,OUo.OU 16.454.26 1,459.24 109.1 3649 SEASON TICHFIS-PUUL .1b 15,090.09 In,358.14 1,358.14 109.1 3541 AOM15SION5-PU101- 277.84- 14,500.00 17,591.62 3,091.6[ 121.3 354„ b4IMM114G LESSONS ,OU 91100.00 lu,403.00 1,303.00 114,3 3543 MISC.. PnUL 111CU-IL .09 50.OU .00 59.V9- 3o5O kEFOSE nISPObAL 18,405.85 213,000.00 139,668.78 73,331.22- 65.6 .... CHARIE5 FOH bEHVICE 49,467.57 563,159.00 494,457.60 09,292.40- $4.7 306V COURT FINES 7,039.74 62,0V0.00 51,611.43 10,308.57- 63.1 ••x. COURT FINES 7,039.74 b2,000.0U 51,b1L.43 101388.57- $3.2 Sblu lNTF14FbT .00 55,000.00 .Vo Ss,00u.uu- 3320 SALE nF CITY PRn PENTY .00 .09 500,00 500.Vo 3421 NEN7 730.00 61090.00 31285.90 2,715.00- 54,4 3994 filECELLAIVEOUS 3U6.75 27.000.00 616.48 26,361.52- 2J ...• MISCLLLANEOIIS 1,036.75 88,00O.OU 4,403.48 83,596.52- 5.0 3900 IRA,'SFERS .00 316,000.00 .u0 316,ou0.Vu- 3°YTV 5PUC CUMT4111U%Qii 20,032.00 274,384.09 lb0,256.U0 114,128.00- 5b.4 ••x. TRANSFERS 20,032.00 590084.00 160,256.00 430,128.00- 27.1 FUNn TUTAL6 133,386.47 3,975,277.00 2,1S2,906.38 1,193,279.66- 54,9 1986 CITY OF SHABUPtE E X P E N 0 1 1 U R E R E P O R T AS OF 9-30-68 MAUL 1 FUND 01 GENLPAL FUND C U R N E N T M 0 N T H Y E A R T U U A I t ACCOUNT/DESCRIPTION APPROPRIATION ACTUAL VARIAI4CL PCT APPNUPRIATINN ACTUAL I VARIANCE PCI 4100 SALARILS-FULL TIME 167,ObO.5b 11522,625.00 11123,273.00 399,311.12 i1.b 4112 UVEPTIME-FULL TIME 3,228.40 42,100.00 24,450.20 17,649.60 56.1 4130 SALARILS - TCMP 18,224.36 167,810,OV 145,184.95 42,4ub.VS 77.4 414U PENA 14,269.66 114,470.OU 87,372.30 97,097.FU 76.0 4141 PENSIONS-FICA 8,355.06 d9,140.0U 49,653.95 19,266.01 Id., 4142 PEN3IONS-F1Rt 5,000.00 51000.00 5,000.00 .UV 1UU.V 4143 PENSIONS-MEOICARt 390.71 2,8bD.0U 2.182.05 677,11 70.1 4150 HEALTH A LIFE INSUh ANCE 14,140.15 130,135.04 87,nb1.96 42,244.04 bIJ 4151 MURXMENS CUMP.INSUMANCE .00 76,I3O.OU 52,vU0.00 Y3,224.00 b4.1 4152 UNEMPLOYMENT COMP. .OU .OU 127.35 127.15- ••+2 PERSONAL SERVICES 250,669.22 21150,310.00 l,S7b,437.04 57101206 73.4 4410 SUPPLIES 10,636.23 99,815.00 46,174.14 51,431.20 40.3 4215 SURFACE MATERIALS 2,325.62 31,400.00 14,532.74 16,BoF.eb ab.1 4222 MOTOR FUELS b LUbR1CANTS 860.61- 38,750.00 11,115.15 27,634.61 26.7 4230 BUILDING MAINT. 4,001.62 88,760.00 82,643.74 6,116.26 91,1 4232 LOUIP MAINT 4 REPAIR 6,502.98 75,259.Ou 35,506.95 19,14I.US 47.0 4242 SEAL COATING 147.90 45,000.00 147.40 44,6S2.10 .2 431u PROFE33IONAL SLRVICES 30,703.03 272,920.00 196,479.44 74,44U.16 72.7 4310 LEGAL FILING FEES-ETC. .OU 900.00 60.00 84u.9u 0.F 4319 PRU-UTLO14S 220.Su 31110.Ou 21140.16 I,bV3.64 57.2 4320 PO4TAGE 1,350.33 6,725.00 4,972.69 1,712.$1 71.9 4321 TILF.PMUML 848.85 18,230.OU 9,190.36 5,814.04 51.1 4330 TRAVEL b SUBSISTENLE 648.13 12,985.OV 5,bO3.42 7,301.bd ll.i 4350 PRINTING A PURLISMIN4 5.054.45 26,955.OU 10,251.10 10.69v.b2 bu.1 436U INSURANCL .Ou I10,975.0V 110,936.24 '1,961.e4-lu7.d 4370 UTILITIES 23,201.bf 323,450.00 I96,l61.Vb 126,tlb6.v4 hu.Y 4360 RENTS 1,795.76 42.040.00 24,142.90 17r291.IV 56.4 4390 CONFERENCES A SCHUULS 1,050.00 24,2bU.Ou 9,941.31 14,31N.h4 40.4 4391 DUES A SUBSCRIPTIONS 52b.OV 12,600.00 7,690.bb 4,7V4.14 6e.A 4395 MERCHANDISE 682.51 5,500.Ou T,V82.06 1,5b2.ub-120.4 4411 CURRENT USE CHARGES .00 1,50U.OU .VO 1,500,UU 4494 MISCELLANEOUS 250.89 6,IVO.OY 11426.39 671.61 69.V •.2. SUPPLIES 6 SERVICES 09,292.62 1,247,Sb5.OU 799,820.41 448,049,19 Al.. 4511 CAPITAL-LOUTFMENI31139.95 317,455.00 247,511.57 09,941.41 F6.4 4519 OTHER IMPRUVEMENTS ,OV •OU 31b05.00 31bu5.u0- +..• CAPITAL EXPENDITURLS 3, 119.91 317,455.OU 2SI.110.S7 66,310.43 79.1 47lu PERMANENT TRANSFARS .UO 175,112.00 175,152.00 .VV IIIV.V ••+. TRANSFERS ,00 175,152.00 171,152.U0 .OU 100.0 49X2 TAXES 24,442.11 2,000.00 26,356.65 2Yr 316.e1-Sli.O ...• REMITTANCES 14,442.17 2,000.0V 2b,35b.b5 24,35b.b5-311.4 4991 CONTINGEIYCY .00 75,410.00 204.98 1512Yb.u2 A +A.• CONTINUENCY .OU 75r410.0U 204.98 75,205.02 .3 198b CITY OF SNANUPEF E X P E N D I T U R E R E P D R T AS OF 9-3U-68 PAGE 2 FUND 01 SLNERAL FUND C U R N E N T M 0 N T N Y E A H T 0 U A T E ACCOUNT/DESCRIPTION APPROPRIATION ACTUAL VARIANCE PCT APPROPRIATION ACTUAL - VARIANCE PCT FUND TUTALb 30,593.9b 4,O1b0192,0u 2,b3I,OS7..5 1,1670194,35 70,3 Note Meeting Time: 7:45 A.M. TENTATIVE AGENDA - Downtown Ad Hoc Committee City Hall Council Chambers October 19, 1988 Chrmn. Laurent Presiding 1. Call to Order at 7:45 A.M. 2 . Approval of Agenda 3. Approval of the Minutes - August 24, 1988 4. City Council/Downtown Committee/CDC Joint Mtg. - 10/25/88 5. Informational Items: a. Huber Park Tr. Project (Verbal) b. Downtown Redevelopment Assessment Hearings (Verbal) C. Business Update from City Hall 6. Other Business a_ b. C. 7 . Adjourn Barry A. Stock Administrative Assistant CITY OF SHAKOPEE IF YOU ARE UNABLE TO ATTEND THE MEETING PLEASE CALL BARRY OR TONI AT 445-3650 TO LET THEM KNOW 13 CITY OF SHAROPEE BUILDING ACTIVITY REPORT PERMITS ISSUED September, 1988 Yr. to Date Previous Year Number Number Valuation Number Valuation Mo. Ytd. Single Fam-Sewered 6 56 4, 110,378 6 29 2, 432,300 Single Fam-Septic 1 11 1,222,700 1 11 1, 350, 600 Multiple Dwellings 1 3 276, 800 1 8 4,570,500 (# Units) (YTD Units) (3) (7) - (113) (129) - Dwelling Additions 4 46 237, 013 4 55 253,017 Other 1 6 225,595 2 16 354,300 Comm New Bldgs 1 3 391,200 1 5 1, 125, 000 Bldg. Addns - 8 643,000 - 4 162,000 Industrial-Sewered - 1 915,000 - 1 600,000 Ind-Sewered Addns - 1 575, 000 - - - Industrial-Septic - - - - - - Ind-Septic Addns - - - - 2 167,475 Accessory/Garages 4 21 158,136 5 28 173,467 Signs & Fences 4 53 109,180 8 49 86,945 Fireplaces/Wood Stove 3 9 25,202 - 6 15, 100 Grading/Foundation 1 2 1,200 - 5 56,400 Remodeling (Res) 3 23 107, 305 - 24 163 ,505 Remodeling (Inst) - - - - - - Remodeling (Comm/Ind) 2 17 206,200 5 29 349 ,406 TOTAL TAXABLE 31 260 9,203 , 954 33 272 11, 860,015 TOTAL INSTITUTIONAL - - - - - - GRAND TOTAL 31 260 9,203, 954 33 272 11,860, 015 No. Ytd. No. Ytd. Variances - 8 1 14 Conditional Use 3 18 - - 15 Rezoning 1 3 - 1 Moving - 3 2 2 Electric 21 224 29 188 Plbg & Htg 20 212 26 222 Razing Permits Residential - 3 - - Commercial - - - - Total dwelling units in City after completion of all construction permitted to date. . . . . . . 4,259 Cora Hullander Bldg. Dept. Secretary 13 CITY OF SHAEOPEE BUILDING PERMITS ISSUED IN SEPTEMBER, 1988 7946 Void 7947 Dean Hennes 330 W. 5th Ave. Garage $ 6,700 7948 James Streefland 611 Thomas Addn. 1,800 7949 Lloyd Bradford 2000 Marschall Rd. Stg. Bldg. 7, 000 7950 Michael Menke 921 Minnesota Addn. 17,500 7951 Cole VanHorn 303 E. 1st Ave. Alt. 5,000 7952 Robert Rawson 5215 Eagle Creek B. Alt. 800 7953 TCI 10th and Adams Addn 164, 000 7954 Robert Imker 729 S. Dakota Garage 12,950 7955 B & D Dev. 2500 On Drive House 96, 000 7956 Cole VanHorn 303 E. 1st Ave. Alt. 5, 000 7957 Home Satellite 112 Holmes St. Addn. 1, 000 7958 Heat-N-Glo 1710 Presidential Fireplace 2 ,902 7959 Cole VanHorn 303 E. 1st Ave. Sign 500 7960 S.C. Kohlrusch 128 W. 3rd Comm Bldg 91,200 7961 Jack Brambilla ill W. 1st Ave. Apt. Addn 60, 000 7962 Laurent Builders059�.qnyx DFive -1 7V- House 71,200 7963 Michael Bindewald 223 Shumway/ �.� Addn. 17,500 7964 B & D Development C.R. 16 & Vierling Sign 100 7965 Summit Energy 1934 E. 11th Ave. Fireplace 1,400 7966 Summit Energy 1271 W. 6th Ave. Fireplace 900 7967 G. F. Juergens 2745 Hauer Trail House 117, 000 7968 Gardner Brothers 2063 Serit ge Drive House 66,785 7969 Lawrence Sign 155 E. 1st Alrd. Sign 15,000 7970 Drentlaw Const. 5015 Fox/Run Tr. House 151, 000 q 7971 Jeff Yahnke 148 Sommerville Sign 3,395 7972 Mark Olson 754 Madison Addn. 3, 500 7973 James Heitz MN Valley Mall Alt. 1,200 7974 Doug Brown 120 E. 7th Ave. Garage 6,500 7975 Gardner Brothers 2033 Murphy Ave. / " _ House 69 , 682 7976 Daniel Lang 312 E. 4th A ee. Garage Slab 700 7977 S & D Carpentry y2483 oOnyxll//Drive House 80, 000 � y PROCEEDINGS OF THE DOWNTOWN AD HOC COMMITTEE Regular Session City Council Chambers August 24, 1988 Chairman Laurent called the meeting to order at 7:45 A.M. with Commissioners Ruben Ruehle, Melanie Kahleck, Gary Laurent, Mary Keen, Shiela Carlson, Jim Stillman, Bill Wermerskirchen and Jerry Wampach present. Absent were Commissioners Harry Koehler, Terry Forbord, Joe Topic and Ex-Officio member Tim Keane. Also present were Barry Stock, Administrative Assistant, John Anderson, City Administrator and Dave Hutton, City Engineer. Chairman Laurent asked if there were any additions to the agenda. Commissioner Wermerskirchen suggested that a discussion of the First Avenue parking situation be placed on the agenda. Mr. Stock requested that a review of the systematic code enforcement program be placed on the agenda under other Business. Stillman/Ruehle moved to approve the agenda as amended. Motion carried unanimously. Wermerskirchen/Stillman moved to approve the minutes of the July 6, 1988 meeting as kept. Motion carried unanimously. Mr. Stock reported that the Downtown Committee has been working i for several months to coordinate a joint meeting with the City Council. Mr. Stock noted that at the July meeting of the Community Development Commission the joint Council meeting was also discussed. Since the Downtown Committee is a sub-committee of the Community Development Commission, the Community Development Commission felt that it would be appropriate for their Committee members to be present. The Community Development Commission also had several issues that they would like to jointly discuss with the City Council. Mr. Stock stated that he has prepared a preliminary agenda for the joint City Council/Downtown/CDC meeting. He stated that the Committee should feel free to add or delete items from the agenda. Mr. Stock then reviewed the items to be discussed at the joint meeting. The first item on the agenda at this time is a discussion of the structure and mission of the Downtown Committee. Mr. Stock noted that at the present time City Council is considering possible alternatives for either continuing or discontinuing the present form of the Downtown Committee. Mr. Stock noted that he will be preparing a complete memo for City Council's review discussing the enabling resolutions and subsequent amending resolutions that pertain to the Downtown Committee and it's mission. In the memo, Mr. Stock stated that he would include alternatives for how to complete the goals and objectives that were established for the Downtown Revitalization Plan as set forth in the blue book concept plan. Mr. Stock went on to state that if City Council does not have a chance to take formal action on this memo prior to the September 27, 1988 1 meeting it would be appropriate for this issue to be discussed in the presence of the Downtown Committee. However, Mr. Stock noted that this item may be deleted from the agenda in the event the City Council takes action on the issue prior to the joint meeting. Mr. Stock reported that the Industrial Development Commission would then give a brief review of their Committee's mission and a formal statement of the problems that they have encountered in trying to achieve their mission. A proposed action plan will then be submitted by the Community Development Commission Chairman. The Downtown Committee would then give a formal presentation stating the problems that they have occurred in trying to achieve their goals and objectives. A proposed action plan would also be submitted by the Downtown Committee to resolve potential problems. The Community Development Commission also felt that it would be appropriate at the joint meeting to discuss park development issues with the City Council. Mr. Laurent questioned whether or not this meeting would be open to the public. Mr. Stock stated that the joint meeting would be billed as a Council work session and that it would be open to the public. The location for the joint meeting would not be in the City Council Chambers. Mr. Stock noted that an exact location has not been determined but that he was considering First National Bank or the St. Francis Hospital as possible locations. Chairman Laurent questioned whether or not the discussion of park development issues could be deleted from the agenda. Mr. Stock noted that if time ran out at the meeting to discuss all the items that this item could be discussed at a later date. Mr. Stock did note however that he felt that it was important to leave it on agenda. It was the consensus of the Committee to concur with staff's proposed agenda. Mr. Stock noted that no formal action was needed on the draft agenda. Mr. Hutton stated that several weeks ago the Downtown Committee requested him to investigate whether or not the railroad lines could be buried within the downtown corridor. He reported that he has discussed this issue with MnDOT and that they have stated that they will not participate in the funding of the undergrounding of these lines unless certain railroad crossings are closed. Mr. Hutton stated that it would not be possible to close all the intersections as proposed by MnDOT. Mr. Hutton then stated that he has contacted the railroad to determine if they would be willing to participate in the funding of the undergrounding of these lines. He stated that the railroad is not willing to participate in the funding. He also noted that the railroad has adopted a policy of replacing the overhead lines with the newer electronic circuits rather than burying existing lines. The electronic circuits are easier to 2 l � maintain and much more reliable for activating the signals then the buried power sources. Mr. Hutton noted that the railroad has submitted a draft agreement for removal of the overhead lines and installation of the electronic system. The total estimated cost for the project between Fuller and Lewis Streets is $51,092. If the project were extended to Sommerville the total estimated cost is approximately $76,000. Mr. Hutton stated that in his opinion it was cost prohibitive for the City to pursue the removal of the lines at this time. He went on to state that in his opinion it would be a matter of time before the railroad removes the lines on their own and moves towards the electronic system. Mr. Wermerskirchen stated that he felt the proposal submitted by the railroad was too costly. He questioned why they couldn't simply underground the lines. Mr. Hutton stated that it was simply the railroad's policy not to underground overhead lines. They have adopted the newer electronic circuit system as opposed _ to burying existing lines. Mr. Stillman questioned where the railroad received power to run the signals. Mr. Hutton stated that the railroad did not receive their power from the Shakopee Public Utilities. He thought that the power source was near the Stage Coach. It was the consensus of the Committee that to proceed with removing the railroad lines at this time was cost prohibitive. Wermerskirchen/Ruehle moved to recommend to City Council that the City not proceed with removing the railroad electric lines at this time. Motion carried unanimously. Mr. Wermerskirchen informed the Committee that City Council is considering eliminating parking on First Avenue in the downtown core area. City Council is also considering that no left turns be allowed in the downtown core area. Mr. wermerskirchen stated that he felt the Downtown Committee should discuss this issue and go on record in support or in opposition to this proposal. Commissioner Ruehle stated that he was opposed to the City Council's proposal. He did not understand what purpose the proposal would serve and did not understand the big importance to get people through town quicker. Chairman Laurent stated that earlier in the week a meeting was held by the business merchants in an effort to rally support in opposition to Council's proposal. He went on to state that from a safety stand point he did not feel the proposal had any merit. Mr. Wampach stated that in his opinion he was opposed to the elimination of parking and left hand turns on First Avenue. He felt that the Council proposal would adversely affect businesses in the downtown area. Mr. Wermerskirchen stated that while the Council proposal did not have a direct impact on his business he felt compelled to support the other businesses who will be adversely affected by the proposal. If one business leaves town as a result of Council's 3 proposal it has a negative effect on the entire downtown area. Mr. Laurent concurred with Mr. Wermerskirchen and stated that the proposal did not have an adverse affect on his business but that he would support the downtown merchants in their efforts to convince City Council to maintain status quo in regard to parking and turning on First Avenue. Mr. Wampach stated that he did feel the Council proposal would move traffic any quicker through the downtown area. He stated that until the mini by-pass is complete and the lights are timed in such a fashion to allow for the continuous movement through the downtown area little can be done to expedite the traffic problem. At the present time, no matter what is done you will still bottle up traffic North of Shakopee on 169 near the "Y" intersection. Wermerskirchen/Carlson moved to go on record in support of maintaining the status quo in terms of parking and turning on First Avenue. Motion carried unanimously. Mr. Stock reported that last evening the City Council reviewed the proposed systematic code enforcement program. Mr. Stock noted that the new program will involve the inspection of housing units. Commercial properties physically attached or abutting residential units will also be included in the program. However, commercial structures not abutting or occupied by housing units will not be inspected at this time. The Housing Inspector has proposed that commercial and industrial inspections be inspected following the completion of the inspections of the residential units. Mr. Stock then gave several examples of the violations that will be cited by the Housing Inspector. Mr. Anderson informed the Committee that in conjunction with the preparation of the 1989 budget, City Council is considering whether or not certain Boards and Commissions in the City are needed. Several members of City Council have stated that they believe it is possible to eliminate the Downtown Committee and combine several of their functions with other existing Boards and Commissions. Mr. Stock stated that staff will be preparing a memo to City Council outlining the structure and mission of the Downtown Committee and reviewing the goals and objectives as set forth for the Committee in the enabling resolutions and subsequent blue book (Downtown Revitalization Concept Plan) . If after staff's analysis it is apparent that several of the objectives of the Committee have not been fulfilled, staff may recommend that the Downtown Committee be maintained as it currently exists until the completion of these objectives. If we find that the objectives remaining can be completed by other committees staff will make a recommendation accordingly. Mr. Anderson stated that the City Council will be discussing this issue at their budget work session on September 13, 1988. Because other items are also being discussed that evening he did not know whether or not City Council would be able to take any formal action on this issue until later in September. Mr. Laurent questioned whether or not 4 l � it was important for Downtown Committee members to be present at that meeting. Mr. Anderson stated that he did not think it was necessary. He did state however that a public hearing was scheduled for that evening to discuss the systematic code enforcement program. If Committee members had any strong feelings regarding that program they should plan on attending. Mr. Laurent stated that he felt it was a good idea for the City Council to review the mission of the Downtown Committee and their affiliation with the Community Development Commission. He felt that after a thorough review of the goals and objectives set forth in the 1984 blue book concept plan, the City Council would find it in their best interest to maintain the Downtown Committee in it's present form. Mr. Laurent then stated that he did not have any strong feelings in regard to the elimination of the Downtown Committee. He did however state strongly that he felt it was important that the goals and objectives of the Downtown Committee be picked up by some other Board or Commission if the Downtown Committee is eventually eliminated. Keen/Carlson moved to adjourn at 9:10 A.M. Motion carried unanimously. Barry A. Stock Recording Secretary 5 given the fact that many people bring their recyclables to redemption centers. Mr. Stock noted that if we continue to operate our current recycling program it would be very difficult for our refuse collector to determine who has recycled and who has not. This would then make it difficult for the refuse contractor to determine who should be given a credit on their bill if they are recycling. Mr. Stock stated that the City's refuse hauler has submitted a preliminary proposal for the provision of curbside recycling services in conjunction with the regular refuse collection. Mr. Mike Burkopec, General Manager for Waste Management then gave a brief summary of their proposal. He noted that landfill costs are expected to increase by 33% in the next three months. This filters down to a 16% increase in garbage service rates for Shakopee residents. He also noted that as proposed processing plan come on line, disposal costs will continue to increase. Mr. Burkopec stated that Waste Management is willing to provide a curbside recycling program in conjunction with regular refuse collection. Waste Management is also willing to provide containers for the recyclable materials collected. If an outside source could not be found to provide funding for the containers, they would be provided at an additional cost of $. 40 per household per month. The estimated rate for the City of Shakopee's refuse collection and recycling collection would be $8 .78 per home per month and $7.43 per home per month for senior citizens. (Note that this does not include the cost of providing the recyclable container. ) The rate for those persons who choose not to recycle would be $10.78 per home per month. Mr. Burkopec noted that to start, this rate penalty would be the initial incentive to recycle. However, during the first year the hauler would be interested in implementing volume base fees to encourage full participation. Mr. Burkopec then showed a video of a recycling program that their company was operating in California. Mr. Stock then reviewed several alternatives that he would like discussed by the persons in attendance. He noted that the City could simply choose to maintain the status quo. In selecting this alternative, our refuse hauler would have to increase contract rates by approximately 12% to cover the $2 . 00 surcharge being applied at the landfill. Mr. Burkopec noted that there was also a 4% contract increase scheduled for January 1, 1989. Under this alternative, it is very unlikely that the City would be able to attain the source separation guidelines as established by the Metropolitan Council. This being the case, the Metropolitan Council could choose to discontinue any funding that is being provided to Scott County and/or the City of Shakopee. There was also the potential of having the Metropolitan Council use Shakopee's non-compliance on this issue in biasing their decisions on other issues that may have an impact on the City of Shakopee. 2 ENERGY AND TRANSPORTATION COMMITTEE Regular Session Shakopee, MN Sept. 22 , 1988 Chairperson Ziegler called the meeting to order at 7: 05 P.M. with Commissioners Kahleck, Ziegler and Prudoehl present. Commissioners Roman, Spiotta and Leverson were absent. Also present was Barry A. Stock, Administrative Assistant, Al Frechette, Scott County Environmental Health Specialist, Mike Burkopec, Waste Management, Mary Jacobson and Bert Notermann representing the Shakopee Boy Scouts, Steve Beck representing the Shakopee Cub Scouts and Ron VonBank representing the Shakopee Area Catholic Schools. Chairman Ziegler stated that there was not a quorum present and no official action could be taken on any issue. However, since members from the City's volunteer organizations were present, he felt it was important to proceed with discussion on the impact of Scott County's proposed Solid Waste Disposal Ordinance. Mr. Stock reported that the purpose of the meeting was to discuss the impact of Scott County's proposed Solid Waste Disposal Ordinance on the volunteer organizations monthly recycling program. Mr. Stock reported that in accordance with the guidelines established by the Metropolitan Council, Scott County was considering the passage of a Solid Waste Ordinance this fall. The proposed ordinance would require a license for all individuals or corporations who provide a service of collection and transporting solid waste. The ordinance also would require refuse haulers to provide a recycling service to their customers. Finally, Scott County would be proposing a $2 . 00 per cubic yard tipping fee surcharge for refuse haulers disposing of their wastes at the Louisville Landfill. Additionally, Scott County would provide a rebate system to refuse haulers in the form of a tonnage rebate providing that the refuse haulers could prove that their customers are recycling. Mr. Stock noted that the Metropolitan Council Guide/Policy Plan requires the termination of the land filling of mixed municipal solid waste after 1990. The policy plan also requires Metropolitan area generators of municipal solid waste to separate recyclables and compostable yard waste materials from the remaining waste stream. The Metropolitan Council also set forth objectives in each of the following areas; waste reduction 3%, source separation 16% and centralized processing 81%. Mr. Stock noted that with our current recycling program, it is highly unlikely that we would be able to meet the source separation guidelines as established by the Metropolitan Council. Mr. Stock stated that based on statistics that he has; we are only reducing the waste stream by 3% through our volunteer recycling program. Mr. Notermann noted that figure maybe low 1 I � The second alternative would be to maintain the status quo with the tonnage rebate paid to the City. Under this alternative, the City's currently recycling program would be maintained. The City would have to license each of the recycling groups and require them to submit documentation of materials recycled. The City could in turn apply for the tonnage rebate and have the rebate passed on to the refuse hauler. In turn, the refuse hauler would reduce the residence garbage bill based on the amount of materials recycled on a City wide basis. Under this alternative it was also unlikely that the City would be able to achieve the 16% source separation guideline. Additionally, the City could be exposed to increased liability as a result of licensing the recycling groups. The third alternative would be to have the refuse hauler provide curb side recycling in conjunction with refuse collection. Mr. Stock noted that in his opinion this would have an adverse affect on the materials collected by our volunteer organizations. He therefore was prepared to apply for grant assistance from Scott County in the amount of $1500 per organization per year. In return for participation in a Spring Clean-up Program by each organization, the City would pass on $1500 to each organization. The proposed City wide clean-up would take place on a designated day in the Spring and resemble the Earth Day activities that took place in the 70's. Mr. Stock then opened up the issue for discussion. Mr. Noterman questioned whether or not the organizations could continue their recycling program in conjunction with a recycling program that is operated by the City's refuse contractor. Mr. Stock noted that this was a possibility but there could be some problems with this alternative such as the refuse hauler not knowing whether or not the residents were participating in the volunteer organizations recycling program and therefore they would not have the knowledge to give that resident a $2. 00 credit on their bill. Ms. Jacobson suggested that a voucher type of system could be implemented in which the recycling groups could keep track of those persons who recycled in their program. The resident could then return the voucher with their bill and receive a credit on their next billing. Mr. Stock stated that this was a possibility however it could have the potential for abuse. He also noted that this was an administratively cumbersome alternative. Mr. VonBank stated that the Shakopee Area Catholic Schools were generating over $8,000 a year annually through their collection of aluminum and steel cans. He felt that their organization would like to continue the recycling program on the second Saturday of each month regardless of whether or not the refuse hauler provides a recycling service. Mr. Stock questioned the Cub Scout representative to determine if they were interested in continuing their program. Mr. Beck stated that the Cub Scouts 3 would like to evaluate this issue further before making a final decision. He did note however that the Cub Scouts were only generating approximately $1600 per year through their glass drive. Mr. Stock asked Mr. Burkopec whether or not waste Management had a problem with the community organizations maintaining their current recycling program. Mr. Burkopec stated that he did not feel Waste Management would be opposed to the continuation of the volunteer organizations recycling program. Mr. Stock then asked the volunteer organizations if they had a problem with the refuse contractor providing a curb side recycling program in conjunction with regular refuse collection. It was the consensus of the persons representing the three volunteer organizations that they did not have a problem with the refuse hauler providing a recycling program in conjunction with regular refuse collection. - This being the case, Mr. Stock stated that the only real issue then was to determine the type of recycling program to be implemented. Mr. Burkopec stated that in order for the two programs to be run simultaneously, the only way to implement a program that provided an inducement to customers to recycle was through a volume based system. one alternative would be to use a bag volume based system. Customers would be required to purchase bags to dispose of their waste. The customers would not be billed directly. They would simply be charged for the purchase of their bags. Mr. Stock stated that in his opinion this type of program would be difficult to administer. He questioned who would sell the bags and the publics reaction to having to purchase bags to dispose of their garbage in. It was the consensus of the persons in attendance that this type of program was not the most effective way to encourage recycling. Mr. Freschette stated that there was some new technology available to provide for a volume based collection system that utilized a per pound rate. He also noted that Scott County might be willing to consider a funding assistance program for refuse haulers initiating this type of service. Mr. Burkopec stated that he was familiar with the equipment and that it was fairly costly. He also noted that under this type of volume based system, residents would be billed per pound of refuse disposed of. He noted that this meant that everyone would have to be provided with a standardized container for refuse disposal. Each container would be identified with a UPC code. The UPC code would identify the homeowner and property address. Upon picking up the refuse, the UPC code would be scanned and the amount of refuse disposed of would be automatically transferred by computer to the homeowners account. Under this type of program, curbside recycling would be available. Those persons not participating in the recycling program would see a direct increase in their 4 disposal costs as a result of the poundage billing system. Chairman Ziegler questioned the cost ramifications of this type of program. Mr. Burkopec stated that he did not have the figures available in terms of the impact on the residential rates. Chairman Ziegler suggested that Waste Management come back to the Committee with further details on the volume based collection system that they are interested in providing and the cost ramifications. He also suggested that Waste Management meet with Scott County to determine whether or not they would be willing to participate in the funding of the recycling containers and/or specialized collection equipment. Mr. Stock stated that he would like the Committee to change their next meeting date to allow for this issue to be presented to the City Council at their second meeting in October. It was the consensus of the Committee to set Thursday, October 13, 1988 for their next meeting date. Mr. Stock requested each of the volunteer organizations to get back to him on whether or not they would be willing to continue their recycling program on the second Saturday of each month in the event that our refuse contractor provides curbside recycling collection in conjunction with regular refuse collection. Chairman Ziegler thanked each of the representatives from the volunteer organizations for attending the meeting. Mr. Stock stated that he would continue to provide each of the volunteer organizations representatives with information as the City receives it regarding the City's refuse collection contract and the proposed curbside recycling program. The meeting adjourned at 8:45 P.M. Barry A. Stock Recording Secretary 5 I� METROPOLITAN COUNCIL'S 1989 PRIORITY PROJECTS The Council's proposed 1989 work program and budget includes six priority projects. A brief description of each follows: o Planning for the 21st Century. Anticipate and define future regional issues through an ongoing strategic planning process. Develop and implement a process to achieve a multi-year program planning schedule for the Council. Provide assistance to other organizations in the region, especially local governments and regional agencies, to help them with environmental scanning and strategic planning efforts. o Solid Waste Management. Lead the region to establish a solid waste system that protects the environment and is economically responsible. Adopt a revised regional solid waste management plan providing policy direction for 1990-2010. Provide leadership and assistance to counties, cities and private entities in providing the facilities, programs and services necessary to implement the regional plan. Review policies, permits, contracts, ordinances and plans to encourage effective decision- making and system implementation. Prepare thorough environmental reviews for proposed facilities and study emerging environmental issues. Work with others in developing compatible solutions to regional and state-wide solid waste management needs. o Water Quality and Water Resource Management. Maintain water quality throughout the region. Implement the first year of a five-year nonpoint source pollution control program starting with the Minnesota River. Identify need for changes in the planning, implementation and regulatory systems. Assess physical problems and seek implementation of solutions. Continue to develop research-based solutions to the urban runoff pollution problem and lake quality problems. Direct regional sewer policy through the Metropolitan Waste Control Commission implementation plan. Define, through public involvement processes, the purposes for which the water resource is to be managed. Identify shortcomings of existing institutional structures and define the role of the Council. Review watershed plans, environmental assessment worksheets and impact statements, and local comprehensive plans to implement Council policies. o Transportation. Develop a balanced transportation system to satisfy the long-term social and economic goals of the region. Support the Regional Transit Board (RTS) and other agencies in developing new transit strategies to ensure implementation of the Transportation Policy Plan. Ensure incorporation of regional values, goals and policies of the regional plan in implementation of the metropolitan highway system. Ensure regional coordination and provide focus for land development issues through participation in light rail transit planning with the RTB, regional railroad authorities, local units of government and the private sector. Continue to provide a regional forum for discussion of transportation funding strategies to implement the regional plan. Maintain the transportation forecasting capabilities of the region to better predict future transportation needs and the impacts of changing travel behavior. Participate and provide technical support in special studies affecting the regional transportation system. !6 s Long-Term Airport System Planning. Improve the region's ability to meet air travel and economic development needs in a manner consistent with appropriate land uses. Monitor and evaluate socioeconomic and environmental impacts of airport system development and operations. Implement short- and long-term strategies for the airport system consistent with Council policies resulting from findings of the long-term adequacy study of Minneapolis-St. Paul International Airport. • Human Resource Policy Study and Framework Development. Complete phase I and develop and implement phase II of the human resources public policy process. The process, overall, will provide general direction for dealing with regional human resource issues requiring region-wide, cross- disciplinary approaches to their resolution, and leading toward the eventual development of a human resource framework. Maintain ongoing internal and external communication activities, providing information about the proJect and opportunities for staff, advisory committees, and stakeholders to participate in development of the framework. 17 MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer SUBJECT: Tahpah Park Football Field Project No. 1987-8 DATE: October 14 , 1988 Attached are copies of correspondence between staff and the contractor' s attorney regarding a dispute on the above referenced project. Staff has referred this matter to the City Attorney , but felt that Council should be informed of this development. If Council members have any specific questions or comments regarding this issue, they may contact me directly. DH/pmp _ t tG r A BADL :JT 19ik*�r� <FlaJ.S d 50541 •1-10 all s" Q0:0 9'18 .J3(:l .' . JA r.•.e d':9 F91 ' 1' .:6 aclj DD 94Ulj8uD R zi . X9':1:�jj4 y,,;j:J �:I.t :' Y�3JS17. 3.:�9 D9•i'f9ii! -->{{,r}' 3�k$dlr ..i'.78�;+1R .aaswxlc•Cays.J zip a 1v J9o:ttf$.ft 3 . �i:.tv,ie :f�i4:(Da jsYJ JL37 aa.'• --da3 }I:':J YU z:wl_j39tlj:. Wf"r69.Y tax mil zlgz2 i atd:, y�L- STRINGER, COURTNEY & ROHLECER, Ltd. ATTORNEYS AT LAW 1200 NORWEST CENTER TOWER 55 EAST FIFTH STREET AREA cmE 51 a DEP SAINT PAUL.MINNESOTA 55101-17BE TELEPHONE 2ZP 71Be ER SON OWCN L550RENSON co IRS October 10, 1988 SIIZw OLB ECK HOERI—PI RICHARD T.KwvgN EY PHILIP ARTHURJFOONNELLYHPH ' City of Shakopee 129 East First Avenue Shakopee, MN 55379-1376 Attention: David E. Hutton, P.E. City Engineer Reference: Tahpah Park Football Field City Project No. 1987-8 Contractor: S.M. Hentges & Sons, Inc. Dear Mr. Hutton: S.M. Hentges & Sons , Inc. has asked to me review a dispute arising on the referenced project with respects top soil. It appears that the plans and specifications represented that their was sufficient black dirt on site to cover the field to a depth of four inches and to otherwise restore the site. In fact there was insufficient black dirt. After consulting with you additional black dirt was obtained from the adjoining Lions park. A further consequence was an increase to the area to be seeded. Additionally it was decided that in light of the quality of the black dirt and the quality of the underlaying soil that the thickness should be increased to six inches. After placement it became apparent that the workmen place an average of nearly eight inches. The reasonable value of the additional work done by S.M. Hentges & Sons, Inc. and benefit to the City has been $4 ,015.00. To date the City has been willing to pay only $1 ,000.00. I � This letter demands payment against the claims made of the sum of $3,615.00. If the City does not indicate a willingness to pay said sum by October 15th, S.M. Hentges & Sons, Inc. has directed me to take legal action to recover said sum. Yours truly, SyRyNGER URTNEY & ROHLEDER hard T. Xav Esq. cc. S.M. Hentges & Sons, Inc. CITY OF SHAKOPEE INCORPORATED 5870 1 129 EAST FIRST AVENUE. SHAKOPEE. MINNESOTA 55379 1376 16121 W 3ES 5 September 13 , 1988j' Jim Kephart S. M. Hentges 8 Sons, Inc. P . O. Box 212 Shakopee, MR 55379 RE: Tahpah Park Football Field, Project No. , 1987-8 Dear Jim: We havereceived your July 29 , 1988 letter requesting a change to the seeding specifications for the Tahpah Park Football Field . I apologize for the delay in responding to your request. As we discussed earlier , the turf seed mixture is only needed for the football field portion of the grading . All other areas can be seeded with the standard Mn/DOT Type 5 seed . You have submitted a price of $1 ,050 .00/acre for the Class 5 mixture. Based on the bid tabulation for Vierling Drive (Project No. 1988-1 ) I feel that $1 ,050 .00 per acre is too high. For Vierling Drive , 7 oui of 12 bidders submitted a unit price for seeding of between $450-$750 per acre or an average of $600 per acre for a quantity of 3 .5 acres. Therefore, I will agree to a unit price of $750 .00 per acre for the Class 5 seed and the total amount paid will be based on actual field measurements of the areas seeded . Thesecond item I would like to discuss is the hauling of additional topsoil from Lion ' s Park. You have submitted a bill to me for this work as follows: July 25 , 1988 - 9 Hrs. @ $150 .00/Hr. = $ 1 ,350 .00 Plus preparation work = $ 650 .00 Subtotal = $ 2 ,000 .00 July 26 , 1988 - 7 .5 Hrs. @ $150/Hr. = $ 1 , 125 .00 Plus preparation work = $ 890 .00 Subtotal = $ 2 ,015 .00 TOTAL (Both Days) $ 4 ,015.00 The Heart of Progress Valley Tahpah Park Sept. 13 , 1988 Page 2 As I recall, the work on the first day was authorized by myself and approved by City Council as Change Order No. 1 . In my July 21 , 1988 letter to you, based on our phone call, you specifically agreed to do the work for $300 .00 per hour for a maximum of 6 hours , with the City paying 50$ of the costs for a total of $900 .00 . You also indicated that this did not include an hour or so for stripping topsoil or for restoring Lion' s Park, but was strictly hauling time. You also agreed that anything over 6 hours would be at your own expense. As I recall, I spoke with you and Steve about this time on or about July 28th. At that time , I verbally agreed to pay you for 9 hours of working instead of the 6 hours. Since then, we have surveyed the field for final grade and have found the entire field be to + 2 inches high consistently. Therefore , it is apparent that twice as much topsoil was hauled in than what we agreed to. I see no reason to reimburse you for the additional topsoil that was hauled and which the City did not desire. Rather than have the excess topsc'_1 removed , we raised our grades of the field by + 2 inches to accommodate you. I am therefore revising my verbal approval for the work done on July 25 , 1988 and will only approve of half of your request or $1 ,000 .00 . (Note this is $100 .00 more than the Change Order) The second day of hauling (July 26 , 1988) was mainly for hauling topsoil to the excess borrow locations. Prior to the start of work that day, your foreman asked the City inspector if borrow stockpiles needed to be topsoiled and seeded . My inspector replied in the affirmative, knowing that City specifications as well as Mn/DOT specifications require these areas to be topsoiled and seeded . At no time did my inspector authorize additional payment for doing this or imply it was part of :-. e Original change order. Conversely, your foreman did not spec- = icaliy ask if this would be an "extra" . Again, most specifica__-zs require stockpiles to be topsoiled and seeded and the face that our special provisions did not reiterate this requirement does not relieve you of your obligations to perform the work according to standard specifications. Again, on around July 28 , I spoke to you and Steve on this item and you agreed to reduce your request from $2 , 000 . 00 to $ 1 , 500 .00 . I verbally agreed to consider the amount , but withheld any final decision pending discussion with my inspectors and researching the special provisions and standard specifications. I have since completed my review of this item. The facts as I sae them are as follows: Tahpah Park Sept. 13 , 1988 Page 3 1 . Your proceeding to haul topsoil from Lion' s Park the second day knowing full well it was not covered by Change Order No. 1 . 2 . Once the work was completed you then requested additional monies. 3 . This work is covered by the standard specifications. In short, I do not feel the City is under any obligation to reimburse you any funds for that second day of hauling. Our soils investigations during the design phase of this project clearly indicated that adequate topsoil was available on site for all seeding, in addition to the topsoil hauled over on the 1st day from Lion' s Park. Clearly , if there was inadequate topsoil for the stockpile locations, it must have been "lost" during your construction activities. Once again, I apologize for the delay in responding to you after our meeting . David E. Hutton, P. E. City Engineer DH/pmp FIELD 0 N M b O ;' yY N It I s: tf 2: Cl Al V1 b. n 4 /�' • \ ❑' v -- I., ID m 7 m 11 O m O O N m n 1- to J 0 •4 H 'il +: r C. r to n n r 1< •< 1, `+ ^ b Y: m `< r .1. O Imo- m r•- 1D O O m K 'O yi - r '1 M ro Y. '� U' d '0 N 'U N O N rJ l _ ['I•SJ m m 10 tO 1- no on, a N I-' '0 N AI F N m d D < IO m Y I-1 O 0, 9 J 3 '11 < n. 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O -u r [n m m r) m J U 'O _ m 10 O fll 1P m I, w g y n m N 0 00 O w O oO n LEI 1 7 0 00 a O O Z) ul ul J (I1 n W •� Q O T TENTATIVE AGENDA ADS.REG.SESSION SHAKOPEE, MINNESOTA OCTOBER 18, 1988 Mayor Dolores Lebens presiding 11 Roll Call at 7: 00 P.M. 21 Reading by Mayor Lebens of City's Non-Discrimination Policy 3] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 7] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 8] Approval of Minutes of September 20th, 27th, and Oct. 4, 1988 91 Communications: a] Peggy Thompson re: improvements to certain streets b] Association of Metropolitan Municipalities re: 1989-1990 Legislative Policies 101 Public Hearings: None 11] Boards and Commissions: Community Development Commission: a] Celebrate Minnesota 1990 Grant Program Planning Commission: *b] Parking Study in Area Around St. Francis Regional Medical Center *c] Amendment to City Code - Permanent Occupancy in R.V. Parks *d] Amendment to City Code - Allowing Veterinary Clinics in the Ag & R-1 Districts Energy and Transportation Committee: e] Volume Based Refuse Collection & Recycling TENTATIVE AGENDA October 18, 1988 Page -2- 12] Reports from Staff: (Council will take a 10 minute break around 9:00 P.M. ) a] Application for On Sale and Sunday Liquor Licenses by J. & D. of Shakopee Inc. b] Refuse Packer Truck C] Reconsideration of Res. No. 2958, Approving 1988 Tax Levy, Collectible in 1989 d] Review of Scott County Assessor's Office Appraisal/ Assessments of Shakopee Properties e] Recruitment of New City Administrator *E] Probation Termination of City Engineer *g] Release of Letter of Credit for Heritage Development h] Approve Bills in Amount of $1, 610, 562.73 i] Pavement Management System *j ] Al DuBois Follow-up Memo k] T.H. 101 Bypass Consultant Selection *1] Partial Payment to S.M. Hentges, Project No. 1987-12 m] Review of Shakopee Recreation Joint Powers Agreement Regarding Financing - to be delivered 13] Resolutions and Ordinances: *a] Res. No. 2964, Accepting Work on 13th Ave. , Project 86-9 *b] Res. No. 2965, Accepting Work on Pavement Preservation Overlay, Project 87-11 c] Res. No. 2967, Valley Park Drive No. Future Systems Charge d] Res. No. 2971, Ordering Report on 3rd Ave. Reconstruction e] Res. No. 2972, Ordering Report on CR-17 Sidewalk f] Res. No. 2973, Ordering Report on Bluff Ave.Improvements *g] Res. No. 2968, Receiving A Report & Setting A Hearing on Improvements to Alley Between Lewis and Holmes and 6th and 7th - 1989-1 *h] Res. No. 2966, Amending the 1988 Budget *i] Res. No. 2969, Approving A Lease with Scott-Carver- Dakota Community Action Agency, Inc. j ] Res. No. 2970, Setting A Bond Sale for $1,000, 000 for the Southerly Bypass *k] Res. No. 2963, Initiating Vacation of Market and Minnesota Streets No. of Bluff Avenue *11 Res. No. 2974, Apportioning Assessments in Meadows 1st *m] Res. No. 2975, Apportioning Assessments in Prairie Estates 14] Other Business: wD 'VA0 d4�- Ql 15] Adjourn to Tuesday, October 25, 1988 at 7:00 P.M. for a joint meeting with the Community Development Commission and the Downtown Committee John K. Anderson, City Administrator TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Special Meeting October 18, 1988 Chairman Steven Clay presiding 1 . Roll Call at 7:00 P.M. 2. Approve the October 4 , 1988 Meeting Minutes 3 . Shakopee Valley Square TIF Project 4 . Other Business a. b. 5. Adjourn Dennis R. Kraft Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MN OCTOBER 4, 1988 Chairman Clay called the meeting to order at 7 : 01 p.m. with Commissioners Wampach, Vierling, Zak and Scott present. Also present were Mayor Lebens, John K. Anderson, City Administrator; Dennis Kraft, Executive Director; Julius A. Coller II, City Attorney; and Judith Cox, City Clerk. - Vierling/Wampach moved to approve the minutes of September 20, 1988 . Motion carried unanimously. Dennis Kraft reviewed the housing proposal from Schatzlein Associates. The proposal would be single story attached rental housing for the elderly, to be located southwest of the Minnesota Valley Mall. Mr. Schatzlein addressed the Council saying that each unit would have a private entry. The developer would like to receive tax increment assistance. The reason the developer is asking for assistance is Decause the land cost is high and they would like to keep the rental cost down. Cncl. Zak said he was interested in the concept of this proposal but would like to see more details as to if there is a market for this type of housing. Discussion ensued as to if the City is interested in this type of proposal at this time. The main concern expressed by HRA members related to the use of tax increment financing. Wampach/Scott moved that the City is not in favor of this project at this time. Motion carried with Cncl. Zak opposed. Vierling/Wampach offered Resolution No. 88-4, A Resolution Adopting a General Fund Budget for 1989 and moved its adoption. Motion carried unanimously. Vierling/Wampach Offered Resolution No. 88-5, A Resolution Requesting the Shakopee City Council to Consent to the levy of a Special Tax by the Housing and Redevelopment Authority in and for the City of Shakopee, and moved its adoption. Motion carried unanimously. Dennis Kraft reviewed the changes made by the staff to the Industrial Development Assistance Policy. Jon Albinson, Scottland Companies, addressed the issue of requiring a 10% developer equity in the project. Zak/Wampach Offered Resolution No. 2948, A Resolution Approving and Adopting an Industrial Development Incentive Policy Related to the use of Tax Increment Financing and Industrial Development Revenue Bond Financing for Qualified Industrial Prospect, and moved its adoption. Motion carried unanimously. Zak/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 8:00 p.m. MEMO To: Shakopee Housing and Redevelopment Authority FROM: Dennis R. Kraft, Executive Director RE: Shakopee Valley Square TIF Project DATE: October 14, 1988 The written materials for the Shakopee Valley Square Project were just received. Because of the volume of the material submitted adequate time is not available to analysis the material prior to making a recommendation for this project. Therefore, materials will be distributed to the HRA at the meeting on Monday afternoon October 17th. MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Dennis R. Kraft, Executive Director RE: Shakopee Valley Square TIF Project DATE: October 18, 1988 INTRODUCTION• The HRA has tabled a decision on the Shakopee Valley Square Redevelopment Project until October 18, 1988. Some action should be taken on this project at this time. BACKGROUND: The Shakopee HRA entered into a redevelopment agreement with the Shakopee Valley Square Properties in 1986. This project resulted in the sale of a bond issue in the amount of $500, 000. 00 and the deposit of a letter of credit in the amount of $50, 000. 00 by Mr. Wallace Bakken and his partner. At this time the HRA needs to determine whether to grant additional extensions on the project or take steps to close the project out. At the present time the Shakopee Valley Square partnership is in default of the HRA development agreement. Mr. Wallace Bakken has requested a one year extension for performance under the development agreement. This would require a renegotiation of the agreement in that the project is to be totally completed by December 31, 1988 and it is extremely unlikely that this will happen. Also, as previously mentioned, Mr. Bakken is now in default according to the terms of the contract. Mr. Bakken has submitted financial information to the City for analysis. Both the City's Finance Director and the Executive Director have reviewed the material and it is their joint opinion that this information does not provide answers which would justify or support a one year extension on the contract. During the past two years and four months the developer has been unable to obtain adequate financing to complete both the campground and the motel expansion. The assessment agreement, which was signed in conjunction with the development agreement, will result in a significant tax increase payable in 1989 and an additional significant increase payable in 1990. The staff seriously questions whether the cash flow from the project will be sufficient to pay these taxes and also allow the business to remain viable. The staff does not believe that the project can be completed in the near future as envisioned by the redevelopment plan. The staff also has some concern relative to the need to expend the bond proceeds within three years after the bonds were sold. The bonds were sold in July of 1986 and the three year period will expire July of 1989. ALTERNATIVES• 1. Grant Mr. Bakken the one year extension as requested and renegotiate the developers agreement and the assessment agreement. 2. Reduce the scope of the project and renegotiate the assessors agreement and the redevelopment agreement. 3 . Analysis the current cash and credit positions of the project, and determine how much, if any, of the $50, 000. 00 letter of credit should be returned to Mr. Bakken and attempt to provide for the closing out of the project on or soon after November 1, 1988. This would then be followed by making a request to Scott County to decertify TIF District #6. 4 . Reconsider the information submitted by Mr. Bakken and wait for a decision from the State Bank of Young America relative to the request for the Small Business Administration (SHA) package loan. (See letter attached. ) RECOMMENDATION• Alternative #3 above is recommended. ACTION REQUESTED' Move to direct the Executive Director and the Finance Director to analysis the current financial status of TIF District #6, and to meet with Mr. Wallace Bakken and to determine how much refund, if any, from the $50, 000.00 letter of credit should be provided to Shakopee Valley Square Partners. Further direct the Executive Director to take the necessary steps to begin close out and decertification of TIF Project #6. Attachment -STATE BANK PO97 1 YOUNGO AMERICA. MINNESOTA 5539]-009] 6 PHONE(612)46)3313 METRO�,H5-6135 October 18, 1988 Wallace Bakken Shakopee Valley Motel 1251 First Avenue East Shakopee, MN 55379 Dear Wallace: This letter is to confirm our conversation that we are processing a loan application for your Jellystone Park in Shakopee, Minnesota. The processing should be completed in the next week to ten days assuming that the information requested by Gene Holtmeyer is in his hands within the next day or two. i A credit decision should be completed within approximately two to three weeks after we receive the completed SBA package from Holtmeyer. Please let me know if you need any additional information. � Sincerely, James ,Smith As Stant Vice President i JHS/kam °d:�.� 0/^ S4cc�u J OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MN SEPTEMBER 20, 1988 Mayor Lebens called the meeting to order at 7 : 00 p.m. with Cncl. Clay, Vierling, Zak, Scott and Wampach present. Also present were John K. Anderson, City Administrator; Dennis Kraft, Community Development Director; David Hutton, City Engineer; Leroy Houser, Building Inspector; Judith S. Cox, City Clerk; and Julius A. Coller II, City Attorney. Wampach/Clay moved to recess for HRA. Motion carried unanimously. Vierling/Zak moved to reconvene to City Council. Motion carried unanimously. City Council reconvened at 7 :30 p.m. The City Administrator reviewed the Resolution No. 2950 which basically is allowing the racetrack to refinance the parked revenue bonds for the racetrack. Robyn Hansen, Briggs and Morgan explained that these bonds were put in escrow in 1984 for expansion of the racetrack and that they have not yet been used. They were remarketed in April of 1988 and amended to roll over in six months. These bonds will roll over in September of 1989. The new agreements will allow for a letter of credit and change the dates that it can be sold. Interest on the parked bonds is going to the bond holders. Vierling/Wampach offered Resolution No. 2950, A Resolution Further Amending the Supplemental Indenture of Trust Dated as of October 15, 1984 for $44 , 000, 000 Sports Facility Revenue Bonds, Series 1984-B and the Loan Agreement Executed in Connection Therewith and moved for its adoption. Roll Call: Ayes: Cncl. Vierling, Wampach, Clay, Zak and Scott Noes: Mayor Lebens Motion carried There were no liaison reports given. Mayor Lebens asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Vierling/Wampach moved the consent business be approved. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach moved to approve the minutes of September 6, 1988. (Motion approved under consent business) . The City Administrator reviewed the letter of complaints by Robert F. Vierling regarding harassment by City Employees. City council September 20, 1988 Page -2- Clay/Vierling moved to have staff send a copy of the city's policy regarding insurance claims to Mr. Vierling and advise him the city follows this procedure for all claims submitted by anyone to the City. Motion carried unanimously. Clay/Wampach moved that in regards to Mr. Vierling's claims concerning assessment charges to his property for the Holmes street basin project, that staff notify Mr. Vierling that the Council does not intend to further address his claims and that he should pursue the matter through the proper channels, and include a copy of the City's assessment policy. Motion carried unanimously. Cncl. Clay moved, in regards to Mr. Vierling's concerns about the placement of an alley light and landscape materials on 4th Avenue, to direct City Engineering department to update and clarify to council the status of these items. The City Engineer responded that he had previously contacted Mr. Vierling on these matters with a letter sent about six months ago. Cncl. Clay withdrew his motion. Clay/Zak moved, in regards to Mr. Vierling's concerns about the actions of City Staff members specifically Mr. Houser, Chief Brownell and Mr. Jones, that Council go on record that we fully support any actions taken by staff which were performed in proper accordance with their job duties, city ordinances and state and federal law. Motion carried unanimously. Mr. Houser, City Building Inspector, responded to the complaints that were written in Mr. Vierling's letter. He said, in regards to harassment of the underground storage tanks believed to be on his property, he was responding to some information he had received on that matter. He also responded saying that the appraisal business he has on the side is not in direct conflict with his City position whatsoever. Clay/Vierling authorized the Mayor to write a letter to Mr. Vierling advising him of the Council actions taken tonight and that in the future the Council will only respond to specific items to which he can submit evidence. Motion carried unanimously. Cncl. Vierling said it would be helpful if a few councilmembers would sit down with Mr. Vierling and listen to his complaints. Councilmembers expressed a willingness to do so. The City Administrator reviewed the letter from Ms. Gayden Carruth, Superintendent of Schools referencing tax increment revenues generated by the March 8, 1988 referendum. They are requesting that all revenues generated by the March 8, 1988 City Council September 20, 1988 Page -3- referendum, which are currently accruing to the City of Shakopee under Tax Increment Financing provisions, be provided to the school district for the 1989-90 school year by the City. Cncl. Vierling who was on the negotiating committee comprised of Council and School Board members said that they thought they could get into some sort of compromise which would safeguard the racetrack district and look for a long term agreement. It does not look like they are amenable to that. There was considerable discussion as to what should be done with the money. Consensus was to give it back to the tax payers. Consensus was to have staff bring back three items for discussion, one being a proposal that says since neither the City nor the School District anticipated the additional revenue, that the full amenities given back to the tax payers. Another was to look at a long term proposal. Scott/Zak moved that the T.I.F. generated by the March 8, 1988 school referendum be given back to the tax payers by buying down the loan. After considerable discussion as to what the impact might be and the different alternatives available, the motion was withdrawn. Zak/Wampach moved to have staff come back with an analysis listing legal methods of returning the T.I.F. and how each might work. Motion carried unanimously. Vierling/Wampach moved to direct the City Administrator to prepare a letter to Rep. Frenzel expressing the City of Shakopee's deep concern over pending legislation limiting issuance costs for municipal bonds for the Mayor's signature. (Motion approved under consent business) . Mayor Lebens and Cncl. Scott said they will be attending the annual series of the Metropolitan Council Chair's regional breakfast at Canterbury Inn on October 7, 1988 . Vierling/Wampach moved that our Legislators be contacted urging them to oppose efforts to amend the transportation legislation by reducing local authority over the placement and regulation of billboards. (Motion approved under consent business) . Clay/Zak moved to open the public hearing on amending the Housing Code. Motion carried unanimously. Newton Parker, Housing Inspector, reviewed the proposed Housing Code. He said the major item in this code is the issuance of a Certificate of Occupancy for residential dwellings as per schedule in the Ordinance. This means that a dwelling must be certified fit for occupancy before it can be occupied. This will affect the homestead property as well as rental property. All City Council September 20, 1988 Page -4- Certificates of Occupancy require an inspection. The City will contact each property owner by registered mail to schedule the inspection of their property. It will take about 2 years to cover the whole City. Mayor Lebens asked if there was anyone from the audience who wished to address this issue. Lawrence Vierling addressed the issue of a hardship which could be created for older persons having an older home. Leroy Houser, Building Official, replied that he would like to see Council establish funding program for hardship cases. Mark Houser felt that inspecting every year was not necessary. He suggested inspecting the first and second years and then not again for another 5 years. Leroy Houser replied that alot could go wrong in a house from year to year. Harold Marshall asked if this ordinance was going to supercede state law and asked why is it necessary to inspect every year and what precipitated this ordinance. John Albinson said scaling the fees might not be fair. There are four classes, Class 1, Homestead - $30. 00 inspection fee, Class 2 , 1-3 rental units - $40. 00 inspection fee, Class 3, 4+ rental units - $50. 00 inspection fee, and Class 4, Commercial - $50. 00 inspection fee. The City Administrator said that he received a phone call asking if a certificate of annual insurance inspection would count. Leroy Houser said that it would if the same criteria is used. Cncl. Vierling said she would like to see some options that might be available for the possible funding of the hardship cases. Vierling/Wampach moved to close the public hearing. Motion carried unanimously. Vierling/Scott directed staff to prepare the final draft of the Housing Code incorporating changes discussed, to be presented to .Council at a later date. Motion carried unanimously. Vierling/Scott moved for a 10 minute recess. Motion carried unanimously. wampach/Scott moved to reconvene at 9 :25 p.m. Motion carried unanimously. Vierling/Clay moved to open the public hearing on proposed assessments for the Valley Industrial Park Interceptor Sewer Extension from CR-79 to CR-17, Project 1987-13 . Motion carried unanimously. city Council September 20, 1988 Page -5- The City Engineer gave a brief history of the Valley Industrial Park Interceptor Sewer. This year another extension of the project was done from CR 17 to CR 79. The total cost of this project was $191, 000. He explained how the assessments were calculated. There was some discussion on building a 10 year inexpensive lift station to serve South Parkview. The City Engineer replied that there are no short cuts available and the cost would be the same. The assessments include the South Parkview Addition. Mayor Lebens asked if there were any comments from the audience. There were none. Vierling/Wampach moved to close the public hearing. Motion carried unanimously. Wampach/Scott Offered Resolution No. 2946, A Resolution Adopting Assessments for Project No. 1987-13, the Valley Industrial Park Interceptor Extension from the west side of County Road 17 to the east side of County Road 79, and moved its adoption. Roll call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach moved to approve Dial-A-Ride contract amendment n8 changing the name of the contractor from Kare Kabs to Rider Truck Rental Inc. (Approved under consent business) . The City Engineer reviewed the building permit application from John McGovern who is proposing to build a car wash on Market Street just south of 1st Avenue. Market street is an unimproved street and staff originally denied the permit. Discussion ensued as to whether the applicant should be restricted from developing his property because the City has not made a long range decision on the future of Market Street. The applicant would still like to go ahead and build a car wash. He is willing to pave the road leading to the car wash, and he realizes he will also be assessed for any improvements done to the road in the future. Vierling/Zak moved to direct staff to draft a Developer's Agreement between the City and Mr. McGovern regarding street improvements to Market Street prior to issuing any building permits and authorized execution of said agreement. Motion carried unanimously. Vierling/Zak moved to authorize staff to prepare a detailed report summarizing the pros and cons of extending Market Street through the tracks and submitting said report to City Council and/or Planning Commission. Motion carried unanimously. City Council September 20, 1988 Page -6- Vierling/wampach moved to open the public hearing on the 1989 Proposed Budget. Motion carried unanimously. The City Administrator reported that copies of the budget are available at City Hall and the library. He explained that there will be a general fund increase of about 7% in 1989 based on what Council has addressed thus far. The Mayor asked if there were any comments from the audience. There were none. Zak/Vierling moved to close the public hearing. Motion carried ,unanimously. The City Engineer reviewed the building permit application for a single family home in the Fox Run 1st Addition. There was discussion as to whether or not the existing road should be improved. Staff feels that the condition of the existing road is adequate for two residences. Wampach/Zak moved to approve the building permit for the parcel in Fox Run Addition. Cncl. Clay asked to have discussion on the improvements in Fox Run at another time. Motion carried unanimously. Vierling/Clay moved to table Resolution No. 2948 - Adopting an Industrial Development Assistance Policy. Motion carried unanimously. Dennis Kraft reviewed the request by Mr. Ray White of Riverside Auto Sales to place cars on the City right-of-way adjacent to their business. He said the parking of automobiles for sale on public right-of-way is in violation of the city code without a permit. Riverside Auto Sales was contacted on their violation of parking cars on the right-of-way in August of 1988 and was asked to submit a formal letter of request for a temporary permit to do SO. They did not submit the letter until September. Scott/Vierling moved to deny the request from Riverside Auto Sales for a permit to place automobiles on public right-of-way. Motion carried unanimously. Discussion ensued on whether or not the City should purchase the land which was originally occupied by the Pelham Hotel which was demolished last year. Mr. Gene Brown, owner, is willing to sell it to the City for $150, 000 which represents foot. $8.80 per square City Council September 20, 1988 Page -7- Scott/Vierling moved to deny the offer of Mr. Gene Brown to sell the property formerly occupied by the Pelham Hotel to the City at a cost of $150, 000. Roll Call: Ayes: Mayor Lebens, Cncl. Vierling, Scott, Zak, Wampach Noes: Cncl. Clay Motion carried. Vierling/Wampach moved to receive and file the letter from Mr. Loren Gross stating that the Scott County Historical Society has dismissed the lawsuit between the City and the Historical Society. (Motion approved under consent business) . Vierling/Wampach moved to direct staff to notify SPUC to install a street light on Adams Street between 6th and 10th Avenue at a cost to the City of $250. 00. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach moved to reject all bids on the Market Street, Project No. 1988-6 and rebid this project next year along with another project. Motion carried unanimously. Vierling/clay moved to direct the appropriate staff to submit a payment to the Shakopee Water Management Organization in the amount of $8,242.00 to cover the costs of preparing the 509 Plan. Roll Call: Ayes: Unanimous Noes: None Motion carried. Zak/Wampach moved to authorize payment of a Grant of Easement as described to Scotland, Inc. , 1244 Canterbury Road in the amount of $2,000. 00 for Onyx Drive Construction. Roll Call: Ayes: Cool. Vierling, Zak, Clay, Wampach, Mayor Lebens Noes: Cncl. Scott Motion carried. Vierling/Wampach moved to receive and file the memo on Code Enforcement Violations from Dennis Kraft. Motion carried unanimously. Clay/Zak moved to approve the bills in the amount of $779, 633 . 68 . Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach moved to authorize the hiring of Julie Kellerman for a six month period of time beginning September 26., 1988 with the option to renew for an additional six months at the rate of $5.50 per hour with an increase to $6.00 per hour upon completion of 3 months employment. (Approved under consent business) . City Council September 20, 1988 Page -8- Wampach/Vierling moved to approve the amendment to the Thoroughfare Plan showing the realignment of the Highway 169/101 intersection by-passing First Avenue from Fuller to Spencer Streets subject to approval of the Metropolitan Council, and direct City staff to submit the Plan amendment to the Metropolitan Council for their approval. Roll Call: Ayes: Cncl. Vierling, Wampach, Clay, Zak, Scott Noes: Mayor Lebens Motion carried. Wampach/Vierling offered Resolution No. 2951, A Resolution Adopting Assessments for Project No. 1987-12 13th Avenue (Vierling Drive) from C.R. 16 to +3200 Feet west Through Hauer's 4th Addition, Jade Circle and Portions of Limestone Drive, Emerald Lane, Onyx Drive and Jasper Road all located in Hauer's 4th Addition, and moved its adoption. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach Offered Resolution No. 2949, A Resolution Declaring Adequacy of Petition and Ordering Preparation of a Report on Alley Improvements in Block 81 and moved its adoption. (Approved under consent business) . Vierling/Wampach Offered Resolution 2947 , authorizing the City of Shakopee emergency respondents to participate in a disaster training program in September of 1988, and moved its adoption. (Approved under consent business) . Zak/Clay Offered Ordinance No. 252, An Ordinance of the City of Shakopee, Minnesota Amending Shakopee City Code Chapter 11 Entitled "Land Use Regulations" (Zoning) by Amending Section 11.32 Light Industrial (I-1) and Section 11.33 Heavy Industrial (I-2) and Adopting By Reference Shakopee City Code Chapter 1 and Section 11.99 Which Among Other Things Contain Penalty Provisions, and moved its adoption. Roll Call: Ayes: Unanimous Noes: None Motion carried. Scott/Vierling moved to have City Attorney get an answer from the bond council on the ruling for the Hockey association and invite the people concerned to the next meeting. Motion carried unanimously. Cncl. Scott said he would like the letter received from Mr. Al DuBois to get on the agenda for the next Council meeting. Mayor Lebens had a concern on the request by Mr. Laurent to place a dumpster on a City parking lot. She said that the placing of a dumpster on a public parking lot is against State law and she will not sign a lease for it. i City Council September 20, 1988 Page -9- Vierling/Clay moved to reconsider the approval of a dumpster for Mr. Laurent on a City parking lot. Motion carried unanimously. The City Attorney rendered an opinion stating that it is indeed against State law but that it has been overlooked more often than not. Scott/Vierling moved to have the dumpster removed at the expense of Mr. Laurent. Roll Call: Ayes: Cncl. Vierling, Wampach, Scott, Zak and Mayor Lebens Noes: Cncl. Clay Motion carried. Scott/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 11: 20 p.m. I / r Judith S. Cox City Clerk Carol Schultz Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA SEPTEMBER 27, 1988 Mayor Dolores Lebens called the meeting to order at 7 : 03 P.M. with Cncl. Clay, Wampach, Vierling and Scott present. Cncl. Zak was absent_ Also present were George Muenchow, Community Recreation Director; LeRoy Houser, Building Official ; John K. Anderson, City Administrator; Gregg Voxland, Finance Officer; and Judith S. Cox, City Clerk. Mr. Houser explained that 99.9$ of the cost for the new building for structured community youth activities has been donated. The building is the same as was presented to Council a number of months earlier. A new site has been selected because it is closer to sewer and water facilities. The building will not be just for scouting activities but will be available for any structured community youth organization. He would like support on it. George Muenchow, Community Recreation Director, showed Council a Master Plan for this area approved by council 20 years ago. He stated that it is important for the City to have a strong city park advocate group to provide input on the planning of parks. Such a group would have been helpful on this project. The proposed site for this building is to the North in Lions Park where the two paths cross by the school. It is consistent with the master park plan. The City Administrator explained that the building is proposed to be owned by the City and will be opened up to other organized youth groups. The scouting organization is asking the City to include the building in their insurance policy and the scouting organizations will provide their own liability and contents insurance. They are also asking the City to waive building permit fees and to continue donating utilities to this organization as they do the Boy Scout building. Wampach/Vierling moved that the City of Shakopee include the community youth center building in its insurance policy at a cost of $192. 00; and requested that the City receive an annual yearly report on the operation of the building. (There is no additional cost to the City to add the building to the City's general liability policy. ) Roll Call: Ayes; Unanimous Noes; None Motion carried Vierling/Wampach moved that the scout organizations provide liability and contents insurance for the new community youth center building. Motion carried unanimously. (The scouts carry general liability for their own members. ) Vierling/Wampach moved to waive all building permit fees for the new community youth center building at Lions Park. Motion carried unanimously. i i Proceedings of the City Council September 27, 1988 Page -2- Wampach/Scott moved that the City donate utilities and to recommend that the Shakopee Public Utilities continue to donate utilities to the community youth center as they do to the Boy Scout building. Motion carried unanimously. Discussion ensued on funding for Community Recreation. The City Administrator reported that the School District has budgeted funding for 1989, for their one-half, and will be looking at their funding for 1990. He suggested that the School District be approached and that both the School District and the City work together towards goals for providing community recreation. Scott/Vierling directed staff to look at the cost of services and income from user fees across the City for community recreation as well as the cost for the school district. Motion carried unanimously. Discussion ensued on the proposed budget for 1989. The City Administrator reviewed earlier discussion. Consensus of Council was to use the full levy limit a 5. 9% increase, and to not levy for special levies, but instead use debt service on hand. This will keep the taxes down this year. Cncl. Vierling suggested budgeting money for a city clean-up in the Spring. Discussion followed. Vierling/wampach moved to budget $10, 000 in 1989 for Shakopee Clean-up and budget $4 , 000 in contingency. Motion carried unanimously. Scott/Vierling moved to explore possibilities for a sign at the corner of 1st and Holmes featuring the finer things of the city. Motion carried with Mayor Lebens opposed. Discussion ensued on purchasing equipment for Hiawatha and Holmes Parks. The City Administrator suggested purchasing equipment in this years budget and having the park crews install it during a less busy time. Council concurred. One time expenditures for 1989 to reduce the 1988 fund balance include $40, 000 to make city hall handicapped accessible; $60, 000 for a technical pavement analysis and $9, 500 for a hoist replacement at the Public Works garage. Consensus was to keep in the budget the $9,500 for a hoist, drop the $60, 000 for a technical pavement analysis, and to do the $40, 000 City Hall improvement, if required. The City Administrator suggested that Council may wish to delay hiring the new personnel budgeted until after the tax statements are mailed in February or until after the 1989 legislature meets which ends in May. Consensus of Council was to wait until after the legislative session. Proceedings of the City council September 27, 1988 Page -3- The City Administrator advised Council of three minor cuts and one addition to the budget: $4, 000 cut in clerk's budget for salaries, $2,700 cut in park and pool budgets for painting, $6, 000 cut for a pool sun shade and $5, 000 increase for LOGIS fees. Consensus of Council was not to cut $6,000 for a pool sun shade. Scott/Clay moved for a 10 minute recess at 8: 45 P.M. Motion carried unanimously. Vierling/Wampach moved to reconvene at 8:52 P.M. Motion carried unanimously. The City Administrator explained the 1986 Ernst & Whinney Cost and Staffing Study prepared in 1986. council wished to discuss staff salaries at another time. Discussion ensued on receiving proposals for legal services. The proposals are to include the current services provided by both the city attorney and the assistant city attorney. The proposals are to be drafted so one can bid for one or both positions and at an hourly rate and/or a yearly retainer. The ad shall be placed in the city's official newspaper and proposals will be mailed to firms in Shakopee listed in the yellow pages. Council as a whole will review all proposals. Clay/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 9:33 P.M. J ith S. Cox C' y Clerk Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MN OCTOBER 4 , 1988 Mayor Lebens called the meeting to order at 7: 00 p.m. with Cncl. Wampach, Clay, Vierling, Scott and Zak present. Also present were John K. Anderson, City Administrator; Dennis Kraft, Community Development Director; Judith S. Cox, City Clerk; and Julius A. Coller II, City Attorney. Vierling/Scott offered Resolution No. 2952, A Resolution of Appreciation to Certainteed Corporation, and moved for its adoption. Motion carried unanimously. Noreen Rocker from Certainteed Corporation was present to accept the Resolution for the generous contribution for roofing materials for the Chamber of Commerce building, scenic overlook, and the Community Youth building. Wampach/Vierling moved to recess for a HRA meeting. Motion carried unanimously. Wampach/Scott moved to reconvene at 8: 00 p.m. Motion carried unanimously. Liaison reports were given by the councilmembers. Mayor Lebens asked if there was anyone in the audience who wished to address anything not on the agenda. There was no response. Vierling/Clay moved to approve the consent business. Roll Call: Ayes: Unanimous Noes: None Motion carried. Clay/Wampach moved to approve the minutes of September 12 , 1988. Motion carried with Cncl. Vierling abstaining. Vierling/Clay moved to approve the minutes of September 13 , 1988 . (Motion approved under consent business. ) Vierling/Wampach moved to authorize the appropriate City Officials to pledge $1, 000 to the AMM to help preserve the homestead credit. Roll Call: Ayes: Unanimous Noes: None Motion carried. Wampach/Clay moved to open the public hearing on Bush Lake Industries' appeal from the Planning Commission's approval of a conditional use permit to construct storage tanks in excess of 45 feet in height upon property at 4571 Valley Industrial Blvd. Motion carried unanimously. City Council October 4 , 1988 Page -2- The City Planner said that Bush Lake Industries' has appealed this conditional use permit because they did not agree with one of the conditions put on it by the Planning Commission. They are proposing to construct six steel storage tanks 70 feet in height. Wayne Bongard, Bush Lake Industries, stated that according to the Planning Commissions conditions the front two tanks closer to the tracks should be built first and they would rather build the back two first. Dave Czaja, member of the Planning Commission, said that the issue of the Planning Commission was not which tanks were built first but rather one of requiring a variance for the construction of a storage tank built closer to the rear lot line than the 30 foot required setback. Clay/Zak moved to close the public hearing. Motion carried unanimously. Clay/Wampach offered Resolution No. CC-541, Conditional USe Permit to install storage tanks in excess of 45' in height (70) with the conditions approved by Planning Commission adding a 5th condition that the tanks shall be set back from the rear property line at least as far back as the existing building, and moved its adoption. Motion carried unanimously. - Clay/Vierling moved to direct staff to investigate a wording change in the ordinance as it effects side yard and rear yard setbacks in I-1 and I-2 zones adjacent to railroad tracks. Motion carried unanimously. Cncl. Zak left the Council table and sat in the audience. The City Planner reviewed the Ordinance No. 253 Amending City Code to allow the Issuance of Building Permits on Property Not Abutting Public Right-of-Way. He said that the City has now realized that this ordinance creates problems for several homeowners throughout the City. Dave Czaja, 5262 Eagle Creek Blvd. , said that as the ordinance stands now he could not do anything with his property. He said he felt that Section 11.03 (I) did not need to be in the ordinance. The City Planner said that it is necessary that the Section remain in the City Code to prevent anything being built that is not allowed. Scott/Vierling offered Ordinance No. 253, An Ordinance of the City of Shakopee, Minnesota, amending the Shakopee City Code, Chapter 11, entitled "Land Use Regulation (Zoning) " by Repealing Subd 7H and I of Section 11.03 ; by Adopting a New Subd H; and by adding a new #9 to Subd 19A of 11.60; by Adopting by Reference Shakopee City Code, CHapter 1 and Section 11.99, Which Among Other Things Contain Penalty Provisions, as drafted, and moved its adoption. Motion carried unanimously. City Council October 4 , 1988 Page -3- Cncl . Zak returned to his seat at the Council table. The City Engineer reviewed the letter received from Al DuBois regarding the Austin Street vacation. He said that in July of 1987 the City passed Resolution No. 2733 vacating Austin Street. The vacation was initiated by the City not by petition. As part of the vacation agreement the City signed an agreement with Mr. Jim Hauer for removing the street curb and gutter storm sewer and restoring the area with topsoil and seed. The City agreed to pay Mr. Hauer approximately $5,000 to complete his work. Also in July Mr. DuBois and Mr. Hauer signed an agreement between themselves that Mr. Hauer would do the work by August 30, 1987 and there would be no cost to Mr. DuBois. Mr. Hauer agreed to relocate several existing trees and complete all items in the City agreement and Mr. DuBois agreed to execute a quit claims deed giving Mr. Hauer the use of 15 feet of the land that he would obtain by the vacation. Mr. Hauer needed this additional 15' for the construction of a house which has since been constructed and occupied. All the work has been completed to the satisfaction of the City. Mr. DuBois has restored his property by hiring his own contractor and completing the work. He is asking the City for reimbursement of $1,463.33 that he paid Trio Nursery for completing the work. Discussion ensued on whether or not the City should intervene on behalf of Mr. DuBois. Cncl. Scott said that he feels the City should pay Mr. DuBois his requested amount plus $700 for legal fees he has incurred for his inconvenience, to be deducted from what the City owes Mr. Hauer. Mr. Gary Hurd, attorney for Mr. Hauer said the total contract price was $4 ,957 and Mr. Hauer was responsible for performing certain items of that contract which amounted to $2, 651. The actual cost the City owes for that project is $2, 306. He said the reason for the delay in the restoration of the topsoil was that a house was being moved onto the property. He said he feels that the City is not a part of this agreement between Mr. DuBois and Mr. Hauer. Al DuBois, 1982 Davis Ct. , said he feels the City is very much a part of this contract. The City is the general contractor and Mr. Hauer is the subcontractor. Cncl. Zak said he feels that the City and Mr. Hauer and Mr. DuBois should sit down and talk this thing out to avoid any court proceedings. Scott/Zak moved that the City reimburse Al DuBois $1,463 for the work that has been done. Roll Call: Ayes: Cncl. Scott, Wampach, and Zak. Noes: Cncl. Vierling, Clay and Mayor Lebens Motion fails. Clay/Wampach moved for a 10 minute recess. Motion carried unanimously. Vierling/Zak moved to reconvene at 9:20 p.m. Motion carried unanimously. City Council October 4 , 1988 Page -4- The City Administrator reviewed the staffs decision not to reimburse the Certificate of Occupancy fee to Heavy Duty Air because of activities at the building site before a temporary Certificate of occupancy was issued. He said the Committee that reviewed this came to the conclusion that Heavy Duty Air was setting up and using equipment on the site without an official Certificate of Occupancy. Scott/Vierling moved that the City retain all of the Certificate of Occupancy Fee as recommended by the Building Official. Roll Call: Ayes: Unanimous Noes: None Motion carried. Dennis Kraft, Community Development Director, reviewed the Shakopee Hockey Association request for assistance for the construction of an ice skating facility. Mayor Lebens said she had a concern over the City cc signing a note for this type of facility. Cncl. Scott said he had an alternative for the City to consider. The City would loan the Association $850, 000 to be paid back to the City at no cost to the City. He said the structure would also be adding tax base to the City. Discussion ensued on whether or not the City can loan money in this regard. Cncl. Scott raised questions on the amount of revenue Shakopee Public Utilities gives to the City. He questioned whether or not the current annual amount was inconsistent with Ordinance No. 265 adopted in 1967. He would like an auditor to go over their books and he would like legal staff to research whether or not the current formula used was established properly and if SPUC owes the City additional money. Zak/Scott moved to approve the concept of providing assistance to the Shakopee Hockey Association for the construction of an ice skating facility at the Minnesota Valley Mall and direct staff to pursue financial alternatives outlined in the staff's memo dated September 30, 1988, deleting the proposals that may include using Tax Increment Funding. (DOC WCC-159) Roll Call: Ayes: Cncl. Scott, Zak, Vierling, Clay, Mayor Lebens Noes: Cncl. Wampach Motion carried. Zak/Vierling moved that the City Attorney pursue with all enthusiasm the clarification of the SPUC funds to the City. Motion carried with Cncl. Wampach opposed. Vierling/Wampach moved to direct staff to leave the concrete pad in place for the parking lot at 2nd and Fuller where the Laurent Building dumpster is located. Motion carried unanimously. The Community Development Director reviewed the Minnesota Valley Restoration Project (MVRP) regarding Murphy's Landing. He said the City became involved in a question of who was going to be running the MVRP. Litigation was commenced by Scott County City council October 4, 1988 Page -5- Historical Society and that litigation was subsequently dismissed. The City entered into a contract with the MVRP to operate Murphy's Landing in 1988. The City hired Mr. Ron Nelson to review the operation of Murphy's Landing. An Auditor has been contacted to audit Murphy's Landing and the report shouldcome soon. He reviewed the findings of Mr. Ron Nelson. Jake Manahan suggested that the City take a closer look at this issue before deciding how to continue the operation of Murphy's Landing. He favored Alternative No. 1: working with the same MVRP Board of Directors, making incremental changes in the operation of Murphy's Landing, and getting another source of funding. It was the consensus of the Council to have a work session in regards to operations of Murphy's Landing. Scott/Vierling moved to table Murphy's Landing until after the worksession is held. Motion carried unanimously. The City Engineer reviewed the Capital Improvement Projects for 1989 to 1993 for a five year plan. Staff is also hoping to adopt an annual CIP budget. He said he met with Greg Voxland the Financing Director to determine the financial impact of these projects. Consensus was to have 3rd Avenue, Reconstruction between Shumway and Spencer, including the north-south streets -- between 3rd and 4th in this same section, remain a high priority item. Cncl. Zak suggested taking the least costly items and do them first: Sidewalk on CR 17 from 4th to 10th; Bluff street from Naumkeg to Marschall Rd and Jackson/Harrison streets between 11th and 12th. The City Engineer said these items will be brought back with feasibility reports. Vierling/Clay moved to authorize permission for the construction and operation of a batting cage facility in Tahpah Park with supervision to be administered by Shakopee Community Recreation. (Approved under consent business) . Vierling/Clay moved to authorize the appropriate City officials to execute Change Order No. 1 in the amount of $5, 180. 00 to Hardrives, Inc. for the Pavement Preservation Project. (Approved under consent business) . Scott/Vierling offered Resolution No. 2948, A Resolution Approving and Adopting an Industrial Development Incentive Policy Related to the Use of Tax Increment Financing and Industrial Development Revenue Bond Financing for Qualified Industrial Prospect, and moved its adoption. Motion carried unanimously. Vierling/Scott moved to direct the City Administrator to inform Mr. John Nelson that the City cannot legally lease or sell him the dedicated park property adjacent to his lot in Hauer's First. Addition. Motion carried unanimously. City Council October 4, 1988 Page -6- The City Administrator passed out copies of a letter from Joseph Johnson addressing the leasing of a City park to the developers of Stonebrooke Golf Course. Staff will look into the issues raised. Vierling/Clay moved to transfer $24 ,442.17 from the General Fund to the 1987A Improvement Debt Service Fund in order to pay off special assessments against City property for the VIP Extension. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Clay moved to authorize staff to enter into an employment agreement with Carol L. Schultz to provide Recording Secretary services at the hourly pay rate of $6.75 effective September 20, 1988 with the hourly pay rate increasing to $7 . 15/hr January 1, 1989 contingent on a satisfactory three-month job performance review. (Approved under consent business) . Vierling/Clay moved to authorize staff to enter into an employment agreement with Andrea M. DeJoy for Recording Secretary services at the hourly pay rate of $6. 75 effective September 22, 1988 with the hourly pay rate increasing to $7. 15/hr. January 1, 1989 contingent on a satisfactory three-month job performance review. (Approved under consent business) . Clay/Vierling moved to approve the payment of bills in the amount of $108, 390. 16. Roll Call: Ayes: Unanimous Noes: None Motion carried. Clay/Vierling moved to direct the appropriate City staff to write a letter to the Department of Natural Resources and to Mr. Robert 0. Sweeney making the commitment to initiate vacation proceedings of Market Street and Minnesota Street lying north of Bluff Avenue in accordance with Minnesota State Statutes. Motion carried unanimously. Vierling/Wampach offered Resolution No. 2962 , A Resolution Addressing Tax Increment/School District Referendum Legislation Enacted by the 1988 Legislature and moved for its adoption. Motion carried with Cncl. Clay opposed. Vierling/Scott moved to request Senator Robert Schmitz and Representative Becky Kelso present legislation to the 1989 Legislature that would return all of the TIF proceeds from the March 8, 1988 School District referendum to the tax payers. Motion carried unanimously. Vierling/Clay moved to authorize the Public Works Department to advertise for sealed bids for a motor grader, setting bid letting date for 2 :00 p.m. October 19, 1988. (Approved under consent business) . City Council October 4, 1988 Page -7- Vierling/Clay moved to offer Resolution No. 2957, A Resolution Certifying Delinquent Storm Drainage Utility Bills for Collection on the Tax Rolls Payable 1989, and moved its adoption. (Approved under consent business) . Vierling/Wampach Offered Resolution No. 2958, A Resolution Approving 1988 Tax Levy, Collectable in 1989, and moved its adoption. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Clay Offered Resolution Number 2959, A Resolution Consenting to the Levy of a Special Tax by the Housing and Redevelopment Authority in and for the City of Shakopee, and moved its adoption. (Approved under consent business) . Vierling/Clay Offered Resolution No. 2960, A Resolution Directing the County Auditor Not to Levy a Tax for Debt Service for Selected Bond Issues, and moved its adoption. (Approved under consent business) . Vierling/Clay moved to reconsider Resolution No. 2951, A Resolution Adopting Assessments for Project No. 1987-12. (Approved under consent business) . Vierling/Clay moved to amend Resolution No. 2951 by attaching the revised assessment roll to it. (Approved under consent business) . Vierling/Clay moved to adopt the amended Resolution No. 2951. (Approved under consent business) . Vierling/Clay offered Resolution No. 2954 , A Resolution Appointing Judges of Election, and Establishing Compensation, and moved for its adoption. (Approved under consent business) . Vierling/Clay offered Resolution No. 2955, A Resolution Initiating the Vacation of a Utility Easement within Meadows 1st Addition, and moved its adoption. (Approved under consent business) . Vierling/Clay offered Resolution No. 2956, a Resolution Apportioning Assessments Among New Parcels Created as a Result of Platting of Prairie House 2nd Addition, and moved its adoption. (Approved under consent business) . Vierling/Clay offered Resolution No. 2961, A Resolution Initiating the Vacation of 6th Avenue from Main Street to the East, and moved its adoption. (Approved under consent business) . Wampach/Vierling offered Ordinance No. 254, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Chapter 1 Entitled "General Provisions and Definitions Applicable to the City Council October 4, 1988 Page -8- Entire City Code Including Penalty for Violation" By Changing the Penalty for a Petty Misdemeanor; and, Making this Ordinance Applicable to Every Chapter, Section or Other Provision of the Shakopee City Code, and moved its adoption. Motion carried unanimously. Vierling/Wampach offered Ordinance No. 255, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Chapter 2 Entitled "Administration and General Government" By Changing a Provision Relating to Special and Emergency Meetings; and, By Adopting By Reference, Shakopee City Code Chapter 1 and Section 2 .99 Which, Among Other Things, Contain Penalty Provisions, and moved its adoption. Motion carried unanimously. Wampach/Vierling offered Ordinance No. 256, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Chapter 5 Entitled "Liquor, Beer, and wine Licensing and Regulation" By Changing Provisions relating to Insurance Requirements, Eligible Beer Licensees, and Minors Employed on Licensed Premises; and By Adopting By Reference, Shakopee City Code Chapter 1 and Section 5. 99 Which, Among Other Things, Contain Penalty Provisions, and moved its adoption. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Zak offered Ordinance No. 257, An ordinance of the City of Shakopee, Minnesota, Amending City Code Chapter 8 Entitled "Traffic Regulations" By Changing a Provision Relating to Adoption of the Traffic Regulation Act By Reference; and, By Adopting By Reference, Shakopee City Code Chapter 1 and Section 8. 99 Which, Among Other Things, Contain Penalty Provisions, and moved its adoption. Motion carried unanimously. Discussion ensued on rescheduling the Joint meeting with the Council, Community Development commission and the Downtown Committee Meeting. Scott/Lebens moved to terminate the Downtown Committee Meeting as of December 31, 1988. Roll Call: Ayes: Cncl. Scott and Mayor Lebens Noes: Cncl. Vierling, Zak, Clay and Wampach Motion fails Vierling/Wampach moved to reschedule the joint meeting of the Council, Community Development Commission and the Downtown Committee to October 25, 1988. Motion carried unanimously. Scott/Vierling moved to accept the letter of resignation from John K. Anderson, City Administrator, effective November 4 , 1988. Motion carried unanimously. City Council October 4, 1988 Page -9- vierling/Clay moved to adjourn. Motion carried unanimously. Meeting adjourneda�t� 11:30 p.m. U �•/� / Judith S. Cox, Carol Schultz City Clerk Recording Secretary ZAa.A- C )(AA" rrJ-MJ3�, qh. io a- se co hak -e 0-?-k�� - � has `O`- moor- _ + W-e-� 1 % +r3 kAL I � -k ,VA � U- Ley`-- Oe'6 u �.�,�t= ,a�&YnA o,o �-s-e�� a o pos u� e f( iry ,l-� —�. c –" 3 P°-A-� eg vl'u . 'o jua-u,� +Dwr� m gip. ck``qeo + ju,k. - o_ 5 rn�e` I LOQ` + - 0.w, a�Q � %'^� �. o`er 1,, � U�-Q , lT V �.f\k �� RECEIVED 41988 -7) _Q c" , f FS HAKOPEEI 5��3-79 t CITY OF SHAKOPEE INCORPORATED 1870 129 EAST FIRST AVENUE, SHAKOPEE. MINNESOTA 553794376 (612)"5-3650 (.! October 19, 1988 G Ms. Peggy Thompson 718 Garden Lane >3 Shakopee, MN 55379 Re: Street Improvements for the Lower East End of Shakopee Dear Ms. Thompson: Thank you for your letter of October 2nd expressing your concerns for street improvements in the lower east end of Shakopee. You asked that City Council provide you with some "whens, whys, and wherefores" regarding three types of improvements mentioned in your letter. On behalf of the City Council, who reviewed your letter at their October 18th meeting, I am responding to your three questions. Your first question asked why the north/south gravel streets between 2nd and 4th Avenues and between Spencer and Minnesota Streets haven't been paved. The streets haven't been paved because of the high cost of the improvement and the minimum demand for the improvements. When the City builds a new paved street it requires that the proper utilities be installed and then the street is 100% assessed to abutting property owners. Because most homes in this area face the avenues the assessment burden is fairly great on the few homes that front or have a "side yard" on these north/south streets. Within the last two years residents on Market Street petitioned for a street improvement. After the study was completed the residents decided not to proceed with the improvement primarily because of cost. One of the longer term goals of the City is to install the appropriate storm sewer in this area for the eventual improvement of certain streets. The City has also discussed the idea of vacating some of the streets to reduce construction and subsequent maintenance costs. The streets in Shakopee's downtown were assessed 25% in accordance with our assessment policies for replacing existing paved streets. Your second question was why we haven't made the north/south streets through streets from 4th to 1st Avenue wherever possible to improve traffic flow. The railroad controls the railroad right-of-way and jealously guards any permits for additional crossings. The railroad has stated on numerous occasions that - they will not permit a new crossing unless the City eliminates an The Heart Of Progress Valley AN EOUAI OPPOATOWY WPLOYEN Ms. Peggy Thompson �I Page Two October 19, 1988 existing crossing. The City has explored this alternative for Market Street which is designated as a collector street in our Comprehensive Plan. The Highway Department and the railroad generally agree that rail/auto safety is improved with fewer crossings that have the proper signals and automatic barricades that prevent vehicles from crossing the tracks when trains are approaching. These crossing guards are extremely expensive. Your third question was why we haven't been consistant in making the north and south sides of 2nd Avenue one way to improve traffic flow and eliminate possible accidents. This suggestion has merit and is being considered at the staff level. The first segment that we have discussed is the piece of 2nd Avenue between Scott and Atwood Streets near the old railroad depot so that there would be better access to let Avenue traffic lights on Scott Street. We have also looked at this situation east of Spencer Street, but economics may play a big role since there are several blocks on the north side without any roadway whatsoever. Sincerely, John K. Anderson City Administrator JKA/jms �h yCgs L 9 F asoaafion 01 meTropoiiIon munidpaiities October 6, 1988 AMM MEMBER LOCAL OFFICIALS: Attached are the recommendations for 1989-1990 Legislative Policy from the five standing committees of the AMM and the Board of Directors. Please review the policies with your council for action at the membership meeting scheduled for the evening of November 3, 1989. This year the Board is requesting the membership to help establish policy priority. Please indicate below your five highest priority policies. These will be collected at the November 3 meeting . Respectfully , Gary Bastian, President Association of Metropolitan Municipalities TCP POLICY PRIORITIES 1 . Elected Official 2. Appointed Official 3 . 4 . 5. ( city ) optional MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Celebrate Minnesota 1990 Grant Program DATE: October 10, 1988 INTRODUCTION• In 1990, Minnesota will play host to the U.S. Olympic Festival. The State of Minnesota has developed a competitive grant program designed to provide financial assistance to communities to help prepare for the State wide celebration to be held in 1990. The Community Development Commission (CDC) believes that this program presents Shakopee with the opportunity to assist in financing a park improvement and bring attention to the community. BACKGROUND: The State of Minnesota is asking communities from across the State to sponsor projects or events that will represent the best that Minnesota has to offer. Communities should try to choose a project or event that will draw attention in 1990 and also a project that will represent a lasting achievement for the community. Grant funds awarded under this program must be used for community beautification, clean-up or other community improvement projects, including, but not limited to removing or repairing dilapidated buildings; landscaping community entrance areas; establishing public activity areas; preserving, displaying and interpreting historic structures or events; and beautifying road sides. Applicants are also encouraged to develop project components that involve a physical and/or permanent structure or change in the defined project area. Each project component must support one of the three goals (i.e. clean-up, beautification and/or community improvement projects) of the grant program and be coordinated with a planned, locally sponsored celebration to be held in 1990. The grant program requires that a community provide $3. 00 for every $1. 00 of grant funds requested. These local match dollars could include federal, local and private funds or in-kind services such as volunteer labor, donation of equipment time, and materials and services. Maximum amount of grant funds that an applicant can request in the application is $25,000. The application deadline for the program is December 16, 1988 . The CDC would like to suggest that the City consider focusing the community improvement project around the annual Derby Days celebration. By doing so, we would be able to take advantage of the in-kind contributions and direct financial contributions that we are receiving from Derby Days sponsors. Shown in attachment #1 is a handout provided by the Celebrate Minnesota Office identifying project ideas that the Committee may wish to consider. On October 5, 1988 the Community Development Commission discussed possible beautification projects that would be eligible for Celebrate Minnesota funding assistance. The Committee identified Huber Park as their number one priority for improvement in conjunction with the Celebrate Minnesota Grant Program. They felt that improvements to Huber Park could be made in conjunction with the DNR's continuation of the Minnesota River Valley Trail. They also noted that with the pending completion of the Downtown Mini By-pass it would be prudent to relocate the river boat launch further to the East. Finally, the CDC felt that Huber Park would be a wonderful site for future Derby Days celebrations. With these points in mind, the CDC moved to recommend to City Council that the appropriate City officials be directed to submit a Celebrate Minnesota 1990 Grant application to the State for the improvement of Huber Park. Staff would like to note, that unless otherwise directed by City Council, the 75% match required by the City in the application will be entirely comprised of in-kind and private contributions. ALTERNATIVES: 1. Direct the appropriate City officials to submit a Celebrate Minnesota 1990 grant application to the State for the improvement of Huber Park. 2 . Do not submit a Celebrate Minnesota 1990 grant application. 3. Select some other type of Community Improvement Project for grant application consideration. 4. Table pending further information from staff. STAFF RECOMMENDATION• Staff recommends alternative #l. ACTION REODESTED: i Move to direct the appropriate City officials to submit a Celebrate Minnesota 1990 grant application to the State for the improvement of Huber Park. Celebrate Minnesota 1990 needs projects of all types and Sprucing Up sizes. No project is too small if it engages and improves your community. But to really spread the news about our For many communities,the Celebrate Minnesota 1990 great state, we also need some communities to sponsor activities will begin with dean-up and fix-up projects larger events that will attract crowds and draw attention such as these: to all Celebrate Minnesota 1990 projects. • Landscaping Main Street Expand,your project possibilities by thinking of ♦ Improving parks and picnic areas communitz in the broadest sense.Neighboring towns It Organizing a Minnesota Beautiful youth group sometimes find that banding together as one community ♦ Beaufifvmg the main entrance into town offers more visibility and more possibilities than a single ♦ Removing an abandoned building and converting the locality can achieve.A group of towns might focus on a space into a rest area or park common geographical bond—river cities, for example— ♦ Improving signage or on a common cultural heritage. Civic groups or youth ♦ Planting flowers organizations can become ready-made statewide ♦ Landscaping at freeway interchanges communities when individual chapters join together. It Renovating an old bandstand for summer concerts Many ideas have already been suggested to the Celebrate 7 Minnesota 1990 office. Use the following list to find Saluting Our Heritage projects that might be adaptable to your community, or as a springboard to inspire your community to create its Some groups are planning to celebrate Minnesota's rich own unique project. past and diverse cultural heritage. Project ideas include: ♦ Celebrations that feature the foods and customs of various ethnic groups ♦ An antique farm equipment show or caravan ♦ An antique car caravan ♦ Forming a city historical society ♦ Renovating a building ♦ Creating a Finnish heritage center ♦ Turning a historical farm site into an interpretive center on southeastern Minnesota's agricultural heritage MINNESOTA it Celebrating a town's centennial 90 ,,MFNN I9ES ♦ Publishing a special historical edition of the town newspaper ♦ Writings townhistory ♦ Restoring a train depot into an information/rest totwnof 1stop ♦ Recreating an east-Central Minnesota town of 100 vears ago Pi'B.I.IC :,ORES DEPAR`jF 7 I a, ^IE"•10 TO: CITY COUNCIL/JOHS A�DERSOA FROM: PI.-BLT(' F'ORkS DEPT . ShB.i EC`1' : REFI'SE PACk ER/TRICK DA FF : Octoher li . 1958 LCTRODICT1OS: 'rhe 1989 Capital Enuipment hudgei for the Park department , will provide 524 . 000 for the renlacemert. of the 19i4 Model 200 Interval ionai.-Har ces:.er refuse packer truck wk':ieh is used b} !._he Park and Streetdepartments for £ heir garbage/refuse colleci-ion xctivi ti es . BACAGR017\D : This 1974 IB refuse truck is Dri mar ly used for- the collection of refuse and garbage in the Shakopee park sestem. anr,' the collection of trash from the City buildings , and Central Business District area . Unfortunately. this vehicle has completely broken down before we could trade it in nett -ear, as scheduled. We have been renting a used refuse Packer from ar equipment supplier for the duration of the park use season . however . we most also use this truck for collecting trash and refuse during the winter from the various rani shelter iuiidiu-s durin,p the skating season . as well as being used by- the Street department for collecting trash downtown and used for the many various cleanup task=_ and nroiects which usuallc arise. This re?'use trucoc has a mounted 4 cc . y-d. hydraulic refuse packer installed on the chassis which permits loading of the nark scstem barrels info the side of the sacker by a hyaraulic a -:e which w..11 lift the barrels into an ups id= down position into the rr.,cker body. ( This hydraulic barrel liftarm will ne traeaferrec,. Lo c.i:e replacement packer m City 'personnel . ) The packer will then hydraulically pus^ the garbage and refuse ntc. + more condensed load for storage ithlch can then be hauled is ::he landfill . This system has proven to. be .., , '),tantiai time ..ave*' far the :re« members who drive the paoker _ el ch to tine carious garbage can locations , empty the calls ir.'ll . one Decker aid ricice off with the load . Some tears ago , bel, ,a installrrd this packer system, each indiyfdual barrel he be loaded onto s truck , then hauled to a depository, _ .. is tire pari•. system . Obviously, this double handF ".e barrels +4r.d refuse roti a waste of manpower and valua'oie T i Three men were dispatched for this operation, whereby -he packer truck ._an use one man . or sometimes two peoDle in a heap.-ily lacer garbage area . This oscker method r=Presents a substantial savings of time and labor . This pickup method also e limina-es the need to rentand stave , i to 10 garbage dumpsters in the nark area_ wiric_i. s=_ems to -col levt redenrs , flies . and emits an odor to the surrounding rea reconditioning and rents ifit ing that has been dmie tthe unit prier to our rental xrraugement_ . In summation , it is my opinion trial it wuuid be to tl:, n,,t inierests of the City to continue . n lease/rent thi - unit for 57050/mouth until Decem be^, and then use cher nptiftr 1V pill 1. as:• at thattime. t=ith ' lie lease or rental payments to he app: red toward the purchase. The vendor has indicated that he would agree to this type of option , or,:.vi tied that c,e der ln! e ocr intentions touard the purchase before December TOth . 19H8 . This means that if t+r ront.irnied to rent the unit until Dei- . 20th . 1988 . t,hert we rnul.d purchase I.he unit at that time airh :rte appropriation coming from the 1988 budget , ( a.=. recommen,led by Gregg Vosland ) and the 1989 Capitai Fquipment budget rrnud return the 521 , 000 into the general fund , or where needed . When t+e decide to make this purchase . ae will again look fpr compa:'abi.e units in the area that till meet our specifications , and determine if this purchase would be in the best interests of -he City. We feel that us should continue this type of truck/parser collection system because of the time and labor that is saved utilizing this collection method. The truck '.hat we are renti*:g has been recentic reconditioned, and has been inspectedbi our mechanic . and is corking satisfactorily according to oar .fret: members . This truck will be used during the winter months , so t=e should determine ho,� e are going to replace the other Ir.rc:, shortly . If Council decides that ti,e should advertise for sealed oi¢s . then ccs can use the submitted specifications and pronosal form for this nurnose. If ae decide to obtain quot.at Lons , t,e 1, ili use the specifications . as submitted.. if i=e decide ' n im_niement the lease/purchase option, then t=e tail ; still ahec!= ,=2th other vendors fn make sure that we are nurrnasir.g the bestpacker u.,it available. aLTEF\4TI\"ES : . . Continue renting tho hacker/truck until a reolacemeut can be made . 2 . advertise for sealea bids for the ieulacemen! true:• uith the specifications and proposal form as subr',itted. 3 . Continue the lease/rent agreement with the vendor . 1 . Enter into a lease/uurchase agreeurerrt t.ith t'ne option •w buy before Dec. 20th . 1988 , applying the rental payments towards the purchase of the unit , but cheching for similar units before the our base is made . 5 . Temporarily repair the older truck until 1989 , then replace it c,ith the 1989 Capital ECnlpment budget . E . Dis-ontinue the packer/truck collection method and •,IJecting barrels and trash br hand again. T . Advertise fo,r a net: packer/truck unit . This ,culd probable be in the 635 , 000 to nge. ibis ! 9l-t IH i.ruck :as pri eiu:; 1. 1 ->>' a =.1..+ke hod-- . cork ail irh ,:as used b, the Park dOpa 'tment . and .aci r, placed es a st-alzc hod} truck iu 1983 . This replacement was a normal recycling cif cquipm=n- in the bud_Het nro, ess . Shen ,;r decided tr, start using refuse p".ko s , this 19Td TH tr•u,K was the only trur•k alai lahle that ,:aelarse enough for this conN ern ion . Fe had rece:tly purchased a uscd packer which had been •,used b-- till ' it, of `iioneinnka , and this truck as l.ne oulc vehicle ahici: ,,ould be suited for this type of conversion . This refuse/packer operation has pro . en to he a vert- successful and efficient method to :ol lera aarbaae and refuse from all. oi' ti-te fit).- sites , and 1 .. certain] ., wort.it continuing in the future . `iost laraer naris s,stems have all converted to this tyoe o_ u+ rtrun oroH"am because of savinec. of time and labor in the operation . Because the older packer/truck has broken down. ,•e had beeun renting a 1584 Iteco diesel packer/truck ilh a S, cu . yd . "Bison" mounted nacker. This was necessary in order to keen our part: a,i-stem aesthetically clean and pleasant to the park users without Committing more personnel and extra hours towards refuse collection . This packer unit is being rented from Boy um 7m1ip:.:ent Co. of Lakeville who had it in their inventory as trade-in from a pre% 4ous transaction , and subsequently overhauled , reconditioned, and repainted the unit . The rental of this unit was necessitated b) the need to continue c..olleetina' refuse until a replacement unit is purchased in 1989 , as budgeted and scheduled in the Capital Equipment Fund . Gregg l�osland has sua'pested that we should purchase the replacement nacker/ rruch. unit this year . instead of next wear . because there is adequate funding remaining in t -,e budget for '_988 . i,e lave requested an appronriati„1_ of 5:4 . 00!- i1: th,. budget : _ _ the .-enlacement of the packer/truck . and Boyum Fcivip. pas indicate¢ that this vehicle that to r,.re ci,ins till cosi. Slrl OCU . ,,hien 171cludes a .,5 ,000 t.rade-i !i offer fci •n , •gilder '% et: ici_, . ;-pon infore:ins the vendor thatto may !13NP to so7. i ^it sealed bids or ,luutatior, for =his p:.u.chase bele.,,t=.e it i.s the 415 . 000 limit . ._ regcired by state statutes , the t•Indor has informed us tLat. ilit� ` erntal oayments for the -sage of - . e rental ,acker Truck would be aonlieo toward the nurchase of the packer unit. if he should provide its the lowest bid or ouotatior: . If tit purcnase was mad= around December 20t.h . 1988 . the lease or rental nayments .ou-d have brought the original purchase of the unit ttp under S1a . 00C . which would enable us to rotain only quotations from other vendors without advertising for legal bids . Our City Attorney . J .A . Coller . has been consulted, and he informs us that we can least i) lease or rent this unit with the onti.on to buy. se T:ronesed. if' Boyum Equip. Co . is not the lowest quotation , then we would he obi igated to nay •_-.. e_ rental/leasnay mems of 510:0 . 00 per month for usage sincedent ember 1st . The 519 , 000 sale price Cor this unit seems- to be a i'air price consiaerinn Th.- RFCO DIFVDATIOA: A ! 1ernntice -4 . Enter into a Lease/v,.r, `na-_,.. a_re,�mr!:t ,-:it ', the opting to bug b.-fum Det-. 80th, 1988„ nsivy tine 19HP bndeet . The Iet�t-/rent pa}men t" since September , st , I48Y . viii hl• applied io%:Prd this lease/purchase nyreement . Tire ('itili nut nay mare than S1i ,900 for this packer unit . ACTIO\ REQUF.STFD : Au thoIi ze the Publ is works Dept . en! e _n:.o a tease/purchase esreement for a 19Hi icec<, trucl. t<i.th a Sisnn Parker unit with Hupum Equipment Co. . ,,Ith the optinu to bo_ t{re unit b) Dec . 20th . 1988 for S1I, 900 . I a- l4- CiTS ',F SH?.gOPFF SPECIFICATIONS FUR A LIED RFF!SE PACKER 7R!�CR INTENT: it is tit.. intent of these spFoi. fi,aiions tt, !�scr : .nr a SN : . or newer . used diesel truck S chassis rquinned vi , , a oo.m,ec side loader refuse paever of at least 6 u . %:d . it-, . CHASSIS : G\F: \ot less q h.an 14 . 800 lbs . (Ai, CAB : Cab o, er rppe CAB TO AXLE: Not more than 84 " TRANSMISSION: 5 speec E\GI\`e: Diesel 120 HP mini. mum TIRES : Dual . not less than 8 . 5R-17 . d 9ILEAGF : Sct to exceed .5 . 700 rn Lj—s PACKER : BRANF)/?;ODFL: ---e,r Fa, model , or Bison mod. _ . u- anproved equal , of 6 cu . pd capacity (minimum ) and hydraulicallv onerated . TYPE: SIDE LOADI'dG pith external hydraulic controls mounted on left side oc uark_r CAPACIT}' : 6 Cubic yards LOADING HFIGH'F: Not more than 3.. ; nche. Capahle of loading frorm both s°des. ::EIGHT : ;NOK) lbs . HEIGHT : fl '-6" EJECTION: Hori-ontal nusiiout ; dump src is LIFT : Cape?- le of _ -,-. Lieu ere, r. m.nt„'i ^-,r .ANSI : 'lust meet. all ANSI .=_C-innards. OiL CAP ACI T}': 23 gal Lans }1FDRALLIC 7750 Psi PAYLOAD: Aonrox . ::600 lips . C}'L I Nl1ERS : Packing Cylinder, 2 Ce 3 1/2” o:.iametcr Taiieat=_ lift —111nder 2, °• 2" dl ameter TRADE I\ : 1974 International-i;arveste, 200 . I0 .0oo G6W, mounted Ne. taN 4 cu . vd . side loading packer. City unit =122 . This unit is considered in Door condition . In : =. unit trades in does not include the sid, mnuuted barr-1 Lift -nith t;iii oe • em, ed bN Cite personnel . -I T'( OF SH U,;,IEE NUI'10E )"r AM EFT; SE7IESI FT R :Jib FOP ONE t 1 I ['SED RFFCSE PCRTF TRDi i, SIDS cl.usF 10 : 09 A .N. . CST . If , 1Nsx SOTi ( E 11; HFRFBS G1%'E\: The Cit, of Shakopee , :•: i•. - 'o; ds at the office of the Cit, Administrator anti . 10 : 00 l.`!. CST, \o,ember 10 . 1982 at T:hich time they ,=ill be purl icl> opened in the Council Chambers of the City HaJI . 129 F. 1st .Ace. , ahako,ee, `Jinnesota :,5379 . hs the Cit., Administrator, "i 11 then be tabulated and will be considered hs the Counci fo: : ONE it ) CSED REFLSF PACRER TRCCIZ according to I.he s_neeifications on 1'i. Je in the office of the Cite Administrator , 129 E . 1st Ace . . Shakopee. 5innssota 55379 . Each bid must be accompanied b> cash , certified cher;. or bidder' s bond acceotabie to the Cit., in an amour'. eoua J. to a'. least fi,e 15% ! perc_ent of the total amount of the bid, pa,ab-e :without. ronditi.ou to the Citi- of Shai.r,pee. In case . he success- FuJ bidder fair: to enter into = co:,tract cr to -ori„'-de a oer- forman,re i,cnd as rrouired b, 1>:,: v:itnin the of daes af't,er tit, a,:a rd of ._ae ,ciutract . Stich zn"k s'::aI i he forfeited to the %i: '•- as linuiciated damages . The Cit, ,;f Shakooee reserves rhe rlq'hi. to - erect any a,,: all bids and Te ,aa i ,e arc infbrrnalities or irregularities i�ercin as i.het deem . ,1 nc in the ;west interestof trip Citi.- . Coolies of the specifications gill ire furnished on revues', to an, orosuect,i,e bidder. A, 1 innate ies should :ie made [,., Lne Pl:bi. ;o Forks Smuerint.endent at 44-1-2211 . By order of the Cit, Council: .John F . >.nderson C-ITS AlY\17NISTR-TOR SPECIFICATIONS FOR u`:E I I ) 1:SE.D REFL'31i PAChER TRI-C 1, GENERAL: It ;s the ; stent of these snec: liaaliin- t,, riot ;-, i _ and Specify the reouirements for turuisnine nne used m•unitrd hvdrau_ic oneret d 6 cu. d . -efuse l;acker and +_lurk it, the City of Shakn_nee. The % endr,r is to sunoi.c the ;.ruck as specified . The truc!; is I,u 6e comnlete. ooerat.ional and read, fur service upon , eiie'eiv and acceptance. The truck is to be equipped i,ith all of the stanlarc equipment and attachments as ['urnished by the manu- facturer , whether or not snecificaily mentioned in the sPecificatione . as reli as the equipment and attachments as herein specified. Alternates and deviations from the epec_lficat_on=_ shall be attached to the bid proposal . plus a complete description of the deviations . oer£ormance and. test data and other information pertinent co makin._+ an ecaivat.ipr:. The burden of nroof as to the merit of the nronos,d substitution.. shall pe unon the nidd=_r . 3TD1: Proposals or bids must be written ano confb:'m '.o I.he form heret(, attached and directed to the Cit1 of �3h.no,,ee. Minnesota . Ai :. bids muse be sealed and :narl.e•i ET ;j "' IUSE PACRER The bid must be accompanied by a certified check , cashier' s check . bid 'bond or cash ieneslt parable to the CiT}' of Shakopee . for not _e•ss than the five ( 5M) percent of tie totalbid price . In case the successful bidder fails m' refuses to enter into the contract for the performance of the contractand to t=ire bond as reduired b>' la,<. such ._neck shall op forfeited to the :__ ter as li.quidatec damages . The bidder shall not stipulate in his nropnsal an, condition=_ prescribed by the Cit.> . The Cit, reserves Ute right to hold all bids fur ninety . 90 : days . BIL .A1,ARD: It is the intent of tit., City of Si,akop.re Is aw.ird the •contract to the lowest resoo,isib; e bidder me,i ina ; he succi ficai ions . p: ov ided that : he bid has I—en sii-- atitted in accordant, with Lhe bili r errai x, :11,111 s . The Cit} reserves the rie'h; to waive an, informality +Q irregularity in an% bid I'e, e :% ed : to awa rc. : Iie bin +-hich is in the best interest of tfie City . 4vard ,:i 11 be used on , but notnecessarily limited . a the If, : lo+<ing : 1 . Compliance to conditions and requirements of the bid specifications . 2 . General reputation and experience of the bidder. 3 . Evaluation of the bidder' s ability to service the Cit.v . 4 . Prior knowledee of and experience with the bidder in terms o_' past performance both With the City, and others . _. . City experience with the equipment offered, if ally. 6 . Availability- of the * rUlk unit sto%p-lied to the Cit, of Shako_uee will be a factor to accent and acard the ipw bid . FARRACTS: The successful bidder shall 5ualen Lee the ..nit and appurtenance ror a period of . ! oi:e) : eat . rp:n lite date of delivery . any manufacturers warranties which exceed the 1 year period shat also annly. i'n - - - olier shall guarantee the machine aaaiust defective materials and/or +<ore.:eansirip. 1n-. material Po�.,nc% def'eci ' v,, within the =uarantee period shall be : -- olaced at the manufacturer 's expense including lab,:r . DELI17M : The successful bidder shall deli,ei tue complete unit ready for operation to the Public �orks Department , 500 Gorman St. , Shakopee, )1S. 55+,9 . Bidder shall state delivery dale or deliver, under this ontract mustbe made .+ithin 30 ( thirty ) days following contract aware.. PA`, IEST: Payment wilt b= mace ithin 30 days fo Llowin? the acceptance of the equipment received . SOS-DIS( RI'L SAT TON : The contrata or shall be . n ,rump L; er: ,e %:l if, applicable federal and state siat '.,irs and tlt- Cit , u Shaknpce ' s afl' irmati% e ict.ion progrnm rens rdi n,. non-discrimination and equal emp: ny rarnt opuort unit.} . Failure to comnic riih such - tatules acrd/or a 'fdim- at i,e action prosram ma, lead t , the non-at-at', of the cont.ract or once a contract as bc, !c Let. . ti•e canc.,liation of such contract . TAT ESEYPTi.O't : Tile Citi cf Fhakopce is an instrument a : tt A' the Sta'. e of ?linnesota and is there4 ire not sub.jeot to the State sales tax ov FederalT.a:�: . ',nn „ r - nriate certificates shall be furnished if required . AWARDS: A,,ard of contract br the ,=it, of Shakopee will ue based upon but not necessarilylimited to the factors. of ( 1 ) Price ; 121 Parts and ser,'ice; ( 3 ) Analvsis and comparison of specifications detai Ls ; ( ) Deliver> eater. and ( 5 ) Past e_iterience ,<tih similar cr related equipment . IL is Che intent of the Cit, of Shakopee to a,<ard the clic to the lowest responsible bidder meeting the specifications, provided that the hid has been sub- mitted in accordance icith the bird reouirements. The 0ity res.ert-es. the richt to Taira any informa:.itv or irreqularit, in an, bid receiaea; and to a,.ard the bid vii ch is in the best interest of '.Lc '-ity. Hies ,:ill be o_nenec at 10 : 00 AM. CST;Scvember 10 . 1E88 ,.hi..:h time the, ,rill be ievie,.ed, tabnlai.edand then considered b, Council for anard the follouina ,,,�heduled Council meeting . TRAD---1 A: : The City ,:ill trade-in a used 19 , 4 International Har ester model 200 . 10 , 000 GT, truck mounted ,:ith a - c ., . Net, Svay refuse packer. =his unit is to be considered in poor condition . This unit ma, be inspected at the Public Works Suildins at. 500 Gorman St. , Shakopee . Minnesota . Phone 612-4d5-2211 . This unitis considered to be in cruor condition . CITY OF SHAKOPEE PUBLIC UORRS DEPARTME':T PROPOSAL FORM BIDS CLOSE !0 :0.0 A .M. . NOVEMBER 71), P8,'. The Honorable Mayor and Members of i_he City Council ( it % of SInikonee , MN 5.379 Gentlemen : .. propose to furnish . in accordance i+i ( h > ).nr `:o- i -e to Bidders and Soeeificetions . one ( 7 ) Used Refuse parker Truck as specified. MANUFACTURER AND MCDEL — PRICE OF las specified) S LESS TRADE-IN ( ' 74 Intl Harvester)S mounted with a 4 c .c . \e,< Fa? Packer NET PRICE COMPLETE AS DELIVERED TO SHAAOPEE S __--- — x****sx*tx S _ x*:xx*xxxx ----------------------------------------------------------------- LIST AN)- ESE'dPTIO\S TO SPECIFICATIONS LIST OP7I0\S NOT SPECIFIED_-_.__ =D S - .- ADD 5 -- --- — ADJ s' ADD S DELIGERI DATE _- - --- -- - -- - ACCOMPANYING OUR BID IS .? CERTIFIED CHECG. OR BIDDERS BOND I\ THE AMOUNT OF 5 a% WHICH 1S a% OFt SrB°ItTTED B_D AMOUNT. DATE FIRM Subscribed and siaorn ADDRESS before me this day of 19bB _ --- Notary. Pu!.-rlic. Ml- Commission: Expires CITY OF SHAhOPEE SI'r.CIFU ATI0M5 FOR \ I"SPD REFUSE PACKER TRI"Ch INTENT : It is the intent of these sDeci "cations to. drscrib, -s '6984 . or newer , used diesel truck 8 chassis equipped r,ith u mounted si,ie Loader refuse packer of at least 6 (Al. I'd . canaril ,. CHASSIS : G6F : Not less than 14 . 800 ibs . '_1\t` C.-iB : Cab over type' CAB TO AXLE : Not more than 84 " TR.ASS'•1ISSIOS: 5 speed ENGINE: Diesel 120 HP iainimum TIRES : Duai , not less ,ban 8 . 5R-17 . 5 MILEAGE: Not to exceed 45 , 000 miles PACKER: BRAND CfODEL: Ser: F'ay mode- , or Bison model, or approved equal , of 6 cu . yd capacity (minimum) and h,.-draulically operated. TYPE : SIDE LOADISG -pith external hydraulic controls- mounted on left side of parker CAPACITY: o cubic yards LOADING HEIGHT: ''•ot more than 33 inches Carable of loadin-1 from both sides I.F-GAT: 3800 lbs . HEIGHT : = 11 -6 EJECTIOS : Horizontal pushout (dump st le not ac,reptablei LIFT ' Capable r)f raising rear of e.ie,r-ti :n end to i�,stch rear loader packers ANSI : `h:sj. meet all 1?:SI standards OIL CAP-.C:Ti: "-3 nal ons H`,DRAl LIC : iT50 PSI PAYLOAD : Approx. 3600 lbs . CYLINDERS : Pacxing cylinders 2 @ 3 1/2" diameter Tailgate lift cylinder 2 @ 2 ' diameter TRADE IS : 1974 International-Har ester 200 . 10, 000 Gb'F, mounted Net Gay 4 cu . yd. side loading pa,. ker. Cit, unit =122 . This unit is considered in Door ondition. This unit traded in dnes no- include the side mounted barrel lift "hich 1111 be "'moven Lly Cit} personnel . /a c MEMO TO: Mayor and City Council FROM: John X. Anderson, City Administrator RE: Reconsideration of Resolution No. 2958 Approving 1988 Tax Levy, Collectible in 1989 DATE: October 13, 1988 Introduction The City Council, at its regular October 4, 1988 meeting, unanimously passed Resolution No. 2958 approving the 1988 tax levy collectible in 1989. Resolution No. 2958 increased the levy collectible in 1989 by $102, 607. 00 (1988/89 levy $1, 841, 336. 00 minus 1987/88 levy $1,738,729. 00) . A motion to reconsider Resolution No. 2958 may be made by any Councilmember on the previaling side which, in this case, includes all Councilmembers. Background For Council review we have attached Resolution No. 2958 passed on October 4th. We have also attached pages X through XIII from the City Administrator's message in the proposed 1989 budget. These are the key pages outlining the revenue and expenditure decision packages Council was considering as alternatives during the Council budget worksessions. To this list we would like to add that we have not yet filled the Light Equipment Operator's position authorized in the 1988 budget and already includedin the proposed 1989 budget. If this position were to remain vacant the City could reduce the Street Division budget by $27, 000 in 1989 (LEO position plus benefit costs) . We are also reducing the 1989 budget by $24, 000 by moving the purchase of a refuse truck to 1988. This would be available for a one year (one time) reduction. We have learned that the State has mandated a 10% valuation increase in Commercial and Industrial (CI) land (does not include building) and a 5% valuation increase for all residential property in Shakopee, Prior Lake and Savage (this includes land and building) . This 5% mandated increase has hit many counties because the State has changed their target from 85% of value to 90% of value on residential homes state-wide. Many other Scott County cities and townships had 10-20% increases. The City has also estimated that the new growth in valuation because of building during the past year will equal roughly 1 mill. Finally, the Scott County Board of Commissioners has requested that the Anoka County Auditor's office review the last three years fiscal disparities computation by the Scott County Auditor to double check their accuracy. The Scott County Auditor is expecting official results from the Anoka County Auditor's study prior to the October 21st certification deadline. We also know that the School District referendum levy will provide, based upon the 1988 School District levy, an estimated - mill rate increase of 14. 29 in 1989 (19.79 mills - 5. 5 mills) . The School District has just received information from the State regarding their 1989 levy as dictated by the State School Aid Formula. They have not yet determined what the impact will be. Scott County expects to minimize their levy increase for 1989 but is considering a 1989-1993 capital improvement program that would be funded by an average mill rate increase of 7. 5 mills. This additional mill rate would probably show up in 1990 at slightly less than 1 mill, moved to 6.6 mills in 1989 and to roughly 7.5 mills from 1990 through 2002. Alternatives 1. Make no change in Resolution No. 2958 approving the 1988 tax levy collectible in 1989. By taking this approach Council will be maximizing the 5.9% increase permitted under the levy limit law. Shakopee as a growing community will have a growing demand for services. Revenue to meet this demand would be permanently reduced by 5.9% if Shakopee chose not to increase its levy in 1988 for collectible 1989. This was the key reason Council favored the 5.9% increase throughout the 1989 budget worksessions. 2. Council can decide to hold the 1988 tax levy collectible in 1989 at the prior year's rate. This will reduce the proposed revenues for the 1989 budget by $102, 607. 00. Should Council prefer this alternative I recommend that proposed expenditures for a new Police Officer ($33 , 000) , a new Engineering Technician ($26, 000) , and the 1988 position of the Light Equipment Operator ($27, 000) not be included in the proposed 1989 budget. This would account for $86, 000. 00 Of the $102,607.00. The remaining $16, 607. 00 can be covered by other miscellaneous cuts or by use of $16, 607. 00 of the unappropriated General Fund balance that will be transferred to the Capital Improvement Fund. 3 . Council can elect to hold the 1988-89 levy at the 1987-88 rate by any other combination of "cut'- alternatives listed on pages XI through XII or use of General Fund balances scheduled to be transferred to the Capital Improvement Fund. Recommendation The Finance Director and I still recommend alternative No. 1 as we did throughout the budget process. Should City Council make the policy decision to hold the 1988-89 levy at the 1987-88 rate then we recommend alternative No. 2. Action Requested 1. Take formal action altering Resolution No. 2958 establishing the 1988 tax levy collectible in 1989. C� OR 2. Pass a motion to reconsider Resolution No. 2958 approving the 1988 tax levy collectible in 1989 and amending said resolution by reducing the total levy to $1,738,729. 00 which equals the 1987-88 levy and will result in a slight reduction in City (does not include County or School District) taxes as a result of new tax base growth during the past year. JKA/jms /a- G RESOLUTION NO 2058. A RESOLUTION APPROVING 1988 TAX LEVY, COLLECTIBLE IN 1080 IT RESOLVED ET THE CITY COUNCIL OF THE CITY OF SHAKOPEE. COUNTY OF SCOTT, !:!N1ZESOTA, that the following sums of money be levied for the current year, co'_iectible in 1989, upon the taxable property in the City of Shakopee , far the following purposes: GENERAL FUND LEVY $1, 841,366 SPECIAL LEVIES: Public Pension Funds .O_ TOTAL GENERAL FUND 1,841,366 DEET SERVICE SPECIAL. L_=Vi _O_ TOTAL LiVY S1 .841 .364 EE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, 'tnnesota. Adopted in '1session of the ity Council of the City of Shakopee. _._meso ta, held :his 4�. day of �41 �lCa 198 E. Mayor of the City of Shakopee ATTEST _ _ ,-_ty Clark ( �( pprOV/ -S��-}a��--orm this T day o.' 1988. City Aztor ay IN_URPR1SF, FUND 1119IILICIITS 1l;tl rr_npd P.Lectt',ic .-I'quds - The linter and Electric Funds are mmuagod by the Shaknpee Pull he 11111 icy C, Las 1.. n scp:uta to ope ra Cf ug agency. An 1.gang Sewer Fund - Sewer Revenues are expected to hall! to $I ,1.00,000 In 1909 and will fund nperat inns in 1989 without a talo increase. Iletro Waste disposal charges have moderated in the past two years to the point Lhnl: aur Curren rate sla'uc Lure adequately covers the Lr increase. Future waste water treatment: rate in.rnasos and cash for replacement projects without needing to float small bond issues may require a rate ncrrase In 1990. ;fgrm Sewer mound - in 1909 the City will complete all projects far which Tax Increment Financing (TIF) was planned to supplomed: Construction costs . This approach has permLtlmd the Fund's hnlrece to grow. Phis Ln Lvice will he reduced as Mute pnrtions of aur $7 million storm sewer construction plans .are undeitakou and lunded out of user fees and not TIF. {1 RVRNUliS gdm lulls Cy�it[vc FG}e_si - foes from this revenue cnl'.egory are generated prhnnrily from administrative charges of 18 to hsprovemott projects. In 1989 nutfclpoted revenues will drop as a result of cllmLnaU ng an administrative change to our T. I .F. Cuuds. 14RG nrtnal $ 16,675 1981 Budget 400,2116* 19Rn Est ImMM 95,000* 1989 Est.Mat cd L5,000 *The large 1987 fee was a one time tranarer for prior years TIF administrative expenses. The large 1988 fee was an annual 'I'16' ndminlstrntive expouse which is dropped Cor 1909. Lace C4ve ' ut„fnn�ent A[d - The State of Minnesota Calleets taxes statewide from Salee and use taxes mud redistributes them to unite or Local gnvartmacm based ou a Icgis Luted fnrnnda. lu 089 a scmI L Lncraase in nils .1 $11,024 will he lartltcoming. Jfakgpee Public Utility CmmiilssSon SPU )_ - This revenue is generated by Lucome from water and electric hills and Cn" t(nuns to grow ova" though energy ennservntion measures have bean implemented. Compnrati.ve revenues may he found on page 1.-9. Income placed Ln the Ceirral Fund has been canstont at $240, 304 for I years whin an increase in 1986/87 of $35,000 to begin ncr.ounti.ng for trout fighting expense in the Genual Fund. Income growth fr.m this SITh; revenue has been placed in tit. Capital Eg.lpment fund (CEF) ($111,815 in X U nij,ppropl l g toflG,vle_ri l flnd_lial mace from 1987 - As of U,!c,! III , 31 , 1987, IC is esLlnwCud IlwiL Iu Ju umbel I General fund Gish Bit Ialoce will $1 ,500,000. AlpI ox it L< Iy $8(10,(1110 will be nu•ded fund the f "Inll I', nd Ihrou86 rhe end of Maly 1989, the low clash flow pcil od, 'There renmius $700,000 that is avali fable (ran the 1988 Oenerel Fond Balance for 1989 unanticipated oxpendiloics. The City's policy is La In(LIntilitl a fund balance equal to 25-302 of enmml operating expenses. 'I'iku .lmnuary 1 , 1988 fund bel:'u,ce is esr.imnted Lo mL $1 ,880,000, The Finance Oireetor and T, upon cul.,ln !all S I'nun Fluudy's Iuve,,Lfne, Services , ru,ua.,nwnd eha.t we increase our fund balance Carpet to 10-40'6 of CUrli C exponditnres , I-icenses 5 Pern1j is - Fees frois this revenue category include Ii,lilding, Pluulhin16, m,d Penni.! fees and reflect the current high level of building activity which has dacllned semnewhmt in 1987 and 1988. In 1989 we estima Le a silinilicanL increase beCan Se of Like permi Ls fill- Like Mc Crupolirau Wustc Control Con.,nlssion (MWCf1) Blue I.Ac 'I7ea Lmcut Plant expansion, Re Cent his Colt' for chlS revenue caltegory fa as follows; 1985 Acnu,l $339,637 1986 Act uxl 410, 693 1987 Ac tont 231, 244 1988 Ifudgct 299,450 1989 gsLlmated 437,800 TAX IMPACT Of PROPOSfP BI DGIRP The 1989 budget is proposed to be supported by a Lax levy Cif $1 ,971,111!1 of which $125,048 is for Debt Service 1 levies. The 1989 levy represents on increase of $272,685 Civet Like 19118 Icvy of $1 ,798 ,729, :ut inCrcar,o of 13 ,4% (includes general and special levies) . This is an eBLinuILed mill increiue of 2.5 .,,ills over 1988. Btldj1el al Lermitives for reducing the proposed 13.4% Lax lncrcase: 1 . Alternative for a 9% tax increase by eliminating proposed progrmn Ineteasas for 1989 liy $69, 500: o The new Police Officer $33,000 o The new Engineering 'recllnic iia 26,000 o The parr: Li1ne zoning Code Enforcement Officer at- Planning fncorn 10,000 a ReduCinl; Con Lralceing for Snow RCmeVill 5,000 a 11eCICael ug Like ml Iowance for once l we Labl es 1'if10 $76, 500 IXI 2. Al Cerinr.i ve for a 91 Lax inermv:o by cul ting eai,StAng service, for 1989. by S69,500: 0 Change to Caw incl Cl.eauinP $2(1,000 0 Reduce the Assistant Bulldi.ng inspeclor to half time 16,000 0 Orap the new 14mb, Mn!"Mmitce Program 35.000 $11 ,000 3. Al Lornnrive for a 5.91 Lax inctroase which is the maximum increase. perm LLLed under the general levy LhmiC (note I.h is does not address permit Led speclnl NOW) . o Combine Alternatives I and 2 — $147,5110 o Use Coneral. Fund balances Co "buy dawn" Like levy to 61 while mainlniuing a balance of S10-401 of current opera Ciug expense — $140,O()0 o line DebtService fund surpluses to "buy down" Iao debt service special levier rather Ann Irmnsfet Lhis: Lo I.be 1111111.1+1. Imp rovenWnt Fund as is our practice — $195,000 (now Ods abnul /1 Lax levy) Market voluntinn increases resulting from our growl..-h and new nddi LLons In the tax rolls aro ask )mated al 'il , which In prior years would have equalled a I mill redue Llan. Because 1989. taxes will be based upon "Lax capacity" we cannot accts Lely es Limn La Me h grect of the new 51 growth in valuation mt Laxr•s levied. Net City taxes levied (does not inc Lude County nod Selenol District taxes) nn existing banes would inrrense ns the Lahle below indicates based nn an estimate levy of 213.3 mills for 1989 ( 1.788 18.8 mills 12 . '1 niH is now eXpmtdlLu[es - 1 .0 ml LLS In vnlu:nr inn pruw(h) : - Er;timnted Market Value of Iloou: 1988 Estimated 1,989 (Oncreasn) Percentage. 191.88 1908/89 C.LIy_I•ax Ci Cy 'l•nx Inercnsc=* Lucroar:c_ ($61 , 100)* $ 63,400 $195 $219 $24 12.3% ( 11 ,900)* 74 ,iloo 243 272 2.9 11.9 85,800 302 332 30 9.9 (121, 1mq* 129,400 498 571 73 14. 7 *rhe' smnple homes all iucrensed In value between 1987 and 1988. The 1988 taxes are based oil 1987 Values and 198'] Ins ast.images are based upon 1988 values. **Pile Ilomestead Credit will. increns0 by $25 reducing Lutal taxes. XII ? w' Ain 11111{ 6l !J '1111..iapNilix V '�I i'hln 1. 'pa 11 !nlqus 4( 111 11:+adS:+R i puelxOA NRa-1•) -11110111 !(I oluvu to 01 .top.111 111 nae ultunll TI!!a;:dg 'Tmnnt001, ln+ ?l.nq ,III Jn uOT pravda:ul atll of 5110l3ngl-13U0a Kay 'pent 011M sam1n1a1n i JJr.1. Its 03 ttollvlaoiddu Am pun:lxo I slunplAlpul 'luaaAUS JO S3JOJJa pau1g11100 0113 sluasoado.t 3a21)0(1 SPILL ')IVMA JX[ddN HFIVA .1.3)I)IVW :W SMOV,1.N30J3d SV (13S538d XJ 311,11 XV.L JA IJ.03daA AIN II.LIM (LIWId0111 311 AlIM )LLV)l TIIW >ISIIVaJfI 140NINWNO0 'IV9I11O.I.SIII MO:I A'L1.BIILLS MlIV SNOLLTII'(Rld A.I,V)I 'I'IIW 6RG1 'I IV ' (anu'In .un:) Allo Z7 ;,,It 10pun 111111 1 A101em!xoldd0 fill-' sn sanvOL g01gn sl ( Int S ' 1 11.11x1111 Wn uc Aq pas 11 -1 u;ra;1 rv,I AAn1 xvl A .tndu iJ 0Lt. rn lll.t^!aJ pun .[e.11 pagsllgt.lsa s, llauuu0 A1 !;) ..11'111 110su11 uwnl aneq 10-1111111.101x1 01'11..{1 '-10'1..11911-1 .1a u011eal1dde pozAleue-Ilnn g0nl-1gl A3lun.... 2u1d01 an.p 0 la np ninp Bu!M11all -1OAa ay 111111 a0nd dool nl Allanlaoddo aqo tpin sn s0pl Ao-1d 3aRpnq 6861 aql onollaq 1 7.)IVIJIdf15 I '6861 N(LI O"rldd080 N371IT SHILL 3AVII S)C'I:ISNV)LI. M114 :IAUNN.I.5INI.NOV AI1.1, (X 'dd JAS) 8061 (INV 1.061 NISAAe1SNV8.L aTIA MAI.I.VILLSININ(W All All.l. HILIM H.I.VII 'I'11W 4113 .1.110 "IJAJ'1 (SIO AM 'NIA:iI110)V SVM 'IV00 LR61 MITA .'6861 Pus 8061 u! 'Igvxul 501110 11 anlvA POSSassu Mau 10u0311PPs 113un alua 11 !m S,A-I!0 oq3 ul sRu1Ms 0110mnaP 10 SIUOA 11110Aas luanaad 03 sl VUOP Qlaq sI slq:t uos-1'.1 Apu) aq,L '1.1:11.t11I0 a ' I 'I VUII1 IX. 9,4310 043 00 sallavgo aAllualslulmpe Qno.ay paRanlun saouuluq puig ql!M nnlua pnnnnssu ( ';ITA. polnldva) pasunaosp ul del 043 OUPI.N 03 01 luoR aq,1 ' slallpng 6961 Pus R1161 0113 1aaJJv Anm nnll 1r111 n ' 1v08 IOnsnun A20A 0 suq ITaunoo Aajo Art poulope 3o8pnq 1.861 '91.x. :3a8pn8 1.061 ValdopV atp mo-1J AasstmnS 308pn9l aql 10 M1!Aail ';I I Im 90 01u.I 8861 -11'111 nto.rl $(III-' Algeno.l J- '-111'.10't! )"'I v .m1 aur e:u111aa(n.nl An01 A.n1t 111'! 1=.ad S,p%Lll 3S1(I I1111g0S '9IIlm 90 01-1-1 HPe 0861 1!1111 11 10-16' :1ne1 IIPn a .111.1 1-1-1 (,861 30:1 Alnna,l llu0g mOJA nu0110n10ad AA11 A-unt Pnlla-W Oq,L -s-1aAndxvl A1.1ad111d 1v1010n1nu111 p11U Inllunpls0.t u0 lan7Ja S1 ! pUn p01A01 rowel 1.11111 111) pu0.11 I'll a0s 03 p1M1!A11 111 uco .^.0111111 1s111J. ' (6'9 9 R-9 soWtd) ,,,op,,ps!aul, Ru 1 -111'.1 I [n Aq pn1A01 rnx03 10103 flu!3u139n1I1 Ssplul SopnlOul o910 x!puo,hh, 111.1. 'slum 88[. 81 t I. , uMup 10gnn'tt aql l'IRn01q ':10110 I111Ipne pus 56se0a1u! u0[3unlvA Ing 'uol3ngt13uoo salla OdslO I=1A ;11.1. 1=1nouN '111 311 laedml IIIm L sq3 papnl0ul g0lgn slllut I -IZ sun la81ul s,A3!0 aq,Lx VIN ScZ' ll LVc'lZ 519'61 581.'61 80Z'6[ LLA"LI 'SLAV 41 !0 d7. 6112 x881'01 061.'1[ 944'1.1 805' 01 599'[! OLC91 '1111111'.115 —MAPF Own —7 D67 —Wit SR6T— YR61— 1.861 ' (5-9 p y_9 -0111 011 a1g01 a0s) 8061 -9961 3111 mnlnq 01q•,1 0111 u! Pale.n+;n111 n1u sa8o-cans sat3 !1 ZZ 03 p'10du1110 .^.010-1 lll11t Ru13 [nsaa u1p Aq poallasaldaa ss Paha! Saxe] 4110 \' I MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Review of Scott County Assessor's Office Appraisal/Assessments of Shakopee Properties DATE: October 14, 1988 Introduction Shortly after the City Council completed its annual Board of Equalization responsibilities its directed City staff to find a firm or agency that would provide a review of the procedures and/or methodologies used by the Scott County Assessor's Office to determine if Shakopee assessments were consistant with those throughout Scott County. Initial efforts to secure the review failed, but finally the State Department of Revenue, Local Government Services Division, which is responsible for monitoring Assessors state-wide agreed to take on the task. Background I approached the Local Government Services Division with six specific questions that have been addressed in their letter dated September 30, 1988 from Gerald D. Garski, Assistant Director. After reading their responses I felt that question No. 2 was not properly addressed, and I realized that I had not asked them about hotel/motel valuation practices. I called Mr. Garski and asked that he address these two items in a follow-up letter which is his letter of October 7, 1988. The review in the field was done primarily by Steve Hurni, Regional Representative, who Mr. Garski and others in his office said was one of their top analysts. Much of the material in Mr. Garski's September 30th and October 7th letters relies on Steve Hurni's findings and the balance relies on statistical data the department had regarding Scott County assessment practices. The City will be able to obtain this statistical information on an annual basis if Board of Equalization members feels it is worthwhile. The Council , if it has time Tuesday night, should discuss each of the six items covered in Mr. Garski's letter of September 30th one at a time while looking at the statistical information provided. If Council wants a more indepth review then I suggest a worksession to which we invite Steve Hurni and/or Gerald Garski. Alternatives 1. Receive, discuss and accept the findings of the Local Government Services Division of the State of Minnesota. This alternative could also include a request that we receive the same statistical information prior to the first meeting of the Board of Equalization each year. 2. The City can request that Steve Hurni and/or Gerald Garski come out to a worksession regarding these issues. 3 . The Council can discuss other ways to tackle further analysis of the methodologies and procedures used by the Scott County Assessor's Office Shakopee assessments. This alternative may not be the easiest to accomplish because there appears to be few individuals or agencies qualified to do this type of review. Recommendation I recommend alternative No. 1 or No. 2 . The Scott County Assessor's Office has cooperated fully with me in our efforts to provide a meaningful review of their procedures and methodology. They also worked cooperatively with the Local Government Services Division of the Department of Revenue. Action Reouested 1. Review, discuss and direct staff to obtain the statistical information regarding Shakopee assessment practices prior to the Board of Equalization on any annual basis. OR 2 . Direct the appropriate City officials to set up a worksession with Gerald Garski and/or Steve Hurni, representatives of the Local Government Services Division of the State Department of Revenue. JKA/jms s. z STATE OF MINNESOTA DEPARTMENT OF REVENUE 3� Mail Station 3340 St. Paul, MN 55146-3340 QXr_ ` 1588 September 30, 1988 CIT(C,` r,,.� .')pee John Anderson _ City Administrator --City of Shakopee 129 East 1stAvenue Shakopee, Minnesota 55379-1376 Dear Mr. Anderson: Pursuant to your request for information regarding various assessment practices of the Scott County Assessor's office as they relate to the City of Shakopee, we present the following: 1. The Scott County assessor's office uses a gross rent multiplier (GRM) method to value four or more unit apartment buildings. This method is used nationwide and is recognized by all appraisallassessment organizations including the International Association of Assessing Officers as an accepted method of valuing apartment buildings. Personnel in the assessor's office appear to understand both the theory underlying the use of the GRM and its application to rental property. Median sales ratios for Scott County show apartment property being valued at 101.2% of market value; within the City of Shakopee this ratio is 99.9% which indicates the valuation of apartment buildings is being done correctly. 2. The difference in the value of vacant land at the junction of highways #13 and R42 in Prior Lake/Savage is due primarily to the fact that the SIN corner of this intersection, which is in Prior Lake, has city sewer and water while the other three corners in Savage do not. Additionally it does not appear that Savage will furnish sewer and water to this area in the near future. This fact obviously has an impact on the value of the lots and this has been recognized by the assessor's office in their estimates of value for the property. County wide vacant land appears to be valued on a consistent basis although, since no sales ratio is developed on vacant land sales, we have no demonstrable proof that vacant land is valued within a certain level of its actual market value within Scott County. AN EQUAL OPPORTUNITY EMPLOYER John Anderson September 30, 1988 Page Two 3. Attachment A is a five year history of the sales ratio for Scott County depicting the median sales ratio and number of study items for each city and town in the county by class of property. Please note that the city of Shakopee appears to be assessed very closely to the assessment level of the total county. This would indicate the presence of a consistent assessment. 4. Attachment B is a printout showing the mean and median and aggregate ratios, coefficient of dispersion and index of regressmity for Scott County in total as well as all cities and towns within the county by class of property. This information is only available for 1987; no historical data is available. The various ratios are the same information as was shown on the five year history noted in @3 above. The coefficient of dispersion is generally accepted as one of the prime indicators of the quality inherent in a mass appraisal system. The smaller the coefficient the more uniform the assessment. While no definite number can be stated as the ideal coefficient of dispersion, the International Association of Assessing Officers has adopted the broad standard that coefficients should be in the 10-20 percent range. Most of the county coefficients and all of Shakopee's fall within this range. The index of regressivity or price related differential attempts to measure whether an assessment is regressive or progressive_ For example, whether low cost homes are valued more closely to the actual market than expensive home. Indices in the .95-1.10 range are considered acceptable with 1.0 being the best. Unfortunately a meaningful index cannot be construed with a sample size of less than 25 so most of the data shown for property classes other than residential is of questionable value. However, the residential price related differential for Scott County as a whole and Shakopee in particular are very good. 5_ Attachment C shows the State Board of Equalization changes Scott County has received over the last three years. It is difficult to determine if these changes represent a "normal' county's typical change orders. In 1987 the State Board applied change orders to 54 counties and in 1988, 62 counties inclulding Anoka, Carver, Dakota, Hennepin, Ramsey, Washington and Wright. These counties are metro area counties with some of the same growth oriented assessment problems as Scott. Some change orders applied county wide while others applied to only one city or town. Probably the most accurate generalization that can be made concerning State Board orders is that whenever a county has a class of property which is involved in a volatile market situation it is more likely to receive a change order than a county with static real estate markets. Attachment D is a summary of the 1987 State Board of Equalization changes which shows the rather random nature of the changes. John Anderson September 30, 1988 Page Three 6. The assessor assigned by the county to work in the City of Shakopee is Mr. Robert Schmitt. Mr Schmitt holds the designation of Certified Minnesota Assessor Specialist which is the second of the four levels of licensure given by the State Board of Assessors. Mr Schmitt has had the following specialized assessor education: Course A - Assessment, Law, History and Procedure- 1 week Course B- Residential Appraisal -1 week Course F - Farm Appraisal- 1 week Course H - Mass Appraisal- 1 week IAAO 2 -Income Approach to Valuation - 1 week IAAO 4 - Assessment Administration - 1 week Seminar - Grain Elevator Valuation Property Tax Appeals Expert Testimony In addition, Mr. Schmitt has written an appraisal report of a residential structure which has met the requirement of the State Board of Assessors' grading committee. Mr. Schmitt would seem well qualified as an assessor. I hope this information suits your needs. If you have any additional questions we will attempt to answer them. Sincere GERALD D. GARSKI, Assistant Director Local Government Services Division (612) 642-0483 GDG:vhI9 AT/•9C.ViYLNT CIIRNLNT IRAN DATA I FIVE YEAR HIM HALES RATIO MiSTORT ------------ ..._._............................_........_......._.........._........_..........I...--.................................... ........._..........._...................._......................._......... funds- Number 19a7 Ilea 1 1951 MIDI Sealed II 1917 Number 1906 Number 1915 %umber 1911 Ousbe1 1981 member property study Final Mini Kiat Median Adjust R Projectedll Medan study Me Ms Study Median Study Mellen Study Medlin Study COnnry Type Jrtlsdlctlon I[eu Abstract Abstract Chapp Ratio Patio Adjoin f.atlo II Ratio Reds Ratio heed Ratio Ilea$ Ratio Itdee Ratio Items ............................................................................................................................. .......................................................................... SCOT) [HSION'.L COPM7T iC7Al 6BF 101,IBS,BI! 416,911,dPP 3.3 PL7 EF.! 15.6 100,0 81.7 686 86.1 60 88.1 111 IL: 256 k3.1 :IP &FIJI PIAIMa CITY 01 31 11.510,106 15,041,200 0.7 11.1 12.8 20.0 30.0 II 12.1 31 91.0 11 94.1 28 70.9 19 06.1 8 [LID CITT of 5 1,00!,10: 1,113,300 k.5 e6.1 6.: 106.0 II 16.4 S 11.6 5 101.0 1 15.1 1 LP P JORDAN CITT CI JI 13.58E.I15 14,111,400 1.$ IF.1 99.1 11.2 100.1 11 16.1 14 15.3 17 91.1 21 11.6 II 10.9 II NIA DAVIS? CITY v1 i 11310.500 1.796.000 e.3 91.17.9 100.0 I 9:.1 14.1 10 70.0 6 P.0 p 71.1 NEW MOVE CITT of 11 ?9.021.166 30.111.410 1.9 21.1 'P.: 21.9 101.0 II 11.6 29 11.0 :l 114.1 13 ?$.9 a 71.1 10 8191 LAKE CM o1 212 :43,179,175 til d'J,IOP '.3 f3.! N1.3 ME 100.0 II 13.$ 21: 19.0 If$ 90.5 126 S2.1 I1 13.9 IF JAVA;1 CM Of IL 660,200,110 161,616.400 5.1 32.9 17.1 11.5 100.0 II 11.1 M 12.5 it: 11.9 61 10.9 !9 13.2 35 SNAFOM CITY of 1.! 131.836,197 199.IF7,a00 M 15.? 60.3 111 100.0 II 15.1 R6 NP.O 165 90.1 119 10.5 63 61.1 61 RILE CLAIM TOW%of 2 I.SS/,000 I.ISo.8i0 III 33.1 98.9 1.1 i90.0 II 11.0 2 0.4 0 11.0 1 16.1 i:.1 I 1LACELIT TLWA Of 3 1,333,300 1,112.10[ ' S F19 91.1 10.6 100.0 II 11.! 3 10.5 1 46.9 1 O,D 0 0.0 0 CEDAR LACI TRV% @ IS If 334,165 11,18.900 1.1 81.: 99.2 10.9 ICOR 81.0 IS 11.1 to 18.1 II 15.S 5 11.: 1 CPEOIT RIVER '.OWN GF 51,116,011 5:,199,10[ 2.0 129 N.6 IF,2 100.0 82.9 77 79.1 2S 81.1 23 75.5 1 33.0 13 M911A TOWN OF 7 10.299,501 10,101.109 1.9 19.! 13.8 20.3 130.7 II 79.1 7 91.0 6 86.6 9 100,6 1 91.1 1 JICCSCH TUN OF 10,111,600 10,361,51: -1�! " 5 :1.0 1000 I 19.7 3 IM 2 76.5 1 16.8 3 + 35 '. '9J LOUISVILLE TOWN 01 1 11.915,306 11,118.600 6.3 81 3 of 7 III 100.0 09.1 9 81.7 6 80.2 0 86.4 2 851 I CAN RAISE? TOWN Of 12 11,6SS,IP1 I7,1rf,600 1.0 91 F t1.E lop,C II 91.0 12 81.6 0 12.1 IO 9:PI 10.9 4 SAND CRM TONS OF 7 11.090,606 11,[1.100 -0.1 19.9 79.1 :3,3 !00.0 It :9.1 1 11.7 5 05.1 5 11.6 1 71.1 S SFRISG W6[ Mn of :[ 41,111,606 II,P0k,100 -U.S l0.! 11.0 Cr.P 11 90.6 16 19.5 32 03.0 30 13.9 f 13.1 IS S7 LAPINCE TOWN OF 4 2.413,601 :.195,700 -3.1 3:,1 94.1 10.6 100.0 II 53,0 4 [2.1 0.1 I ST.) 1 CORRECT YEAR DATA PUN YEAR MEDIAN SALES RATIO HISTORY ....._.................................................._........._._.__.._._........._.................._.............I -------.................................. ..............................._...... Enron. Ilumber 1981 198! 1 1987 Mlnl needed 1981 Ilumher 1986 Dunbar 1985 MDmher 1981 Ilumber 1913 Ilumber Prcperty Study final Mini Mlui Median Ad3ust i Psnjectedll Medlin Study Median Study Median Study Median Study Median Study County Type lurlsd:<tlor Items AOstuot Abstract Change Ratio Ratio Adjust Ratio II Ratio Itens Ratio Meas Ratio Items Ratio Iters Ratio hear ......_............................._._..................................._..........._.............................._.I I....---....---------------------------------------------.-------.-----.......... I SCOTT AP7 COUNTY TOTAL S 11,701,90D 48,467,000 1.6 101.3 IPi.d '1.7 100,e II 101.1 5 85.5 z 93.1 3 52.0 3 75.1 BELLS PLAINS CITY 0! 0 2.079,600 1,9991110 .1 1 O.D 0.0 0.0 100.0 I 0.0 0 0.0 0 O.D 0 19.1 1 0.0 C PRICE Lint CITY Of 1 6,155,000 1,in,600 9.3 94.5 Ie3.3 4.2 100,7 M.5 2 100.9 1 0.0 0 P.D P R:' 1 SAVA68 CITY D9 I 5.2DP.400 5,114,100 1.5 115.3 121.0 41.1 IP 9.0 II 11 S.a I 0.0 0 61.6 1 52.0 1 11.9 1 SHAKOPEE CITY OF 2 11,314,000 21,3;61607 0.1 ...9 NO.P 0.0 IBe.O 99.9 1 70.8 I, 100.6 2 12A 1 F C 0 CURRENT YLRP. WE RVI YRAR NIOINI SAWS RA71d 91STORY ............................................................................................................................. ............-.............-.........................---------------------------- local- It Reeber 191' 798E 4 19 ? Nin; Bended I I 1911 Realer 1916 Ruder 1985 neler 1961 Rauber ME nnber TeeertI itedY final Rini Mai Did Ian Allost 1 PmlectedII Median StedY Median Study Median Study Ne dl an It'd, SW1in 5447 .^.temp :IV :orlsdiclan line Abitraal WtM1at Change R:WC Ratio Adlatl Ratio I Ratio Itees Ratio ItenS Ratio Iteas Ratio itne Ratio Iteer ...................................................................................... 1CC17 MR. IND CCOtlTI TOTALIS :[1.707,151 :60.01:,100 I.) i:.: '..'.i 36.1 100.0 II i.: 15 11.1 :0 75.1 11 fl! I! 51.1 11 M 11611 fulYe CIO C? 0 5.31.300 5.(35,600 1.5 0.0 0.0 0.1 100.0 II 9.0 0 13.6 E $IJ 1 55.7 69.1 ) JORCAtl [ITI Of 1 515:6,50P 5,191,800 d.l P..P '1.1 39.5 100.0 II 1!.'v3 97.6 i 155.5 I 0.0 P IOP.P ! 118V NARR67 CRY of 0 112,100 321.100 2.9 9,0 0.0 0.0 In" II 0.0 0 119.9 1 0.0 0 O.0 0 1,0 0 N , PRACOI COY OP 1 1,1(3,100 1,1611100 0.5 101.9 IDL? 6.0 10[.0 II IP1.0 1 We 1 72.6 1 WE 0.O O MEN EARN CITY Of I 11.7.7.500 15.108,500 5.5 99.'. 106,1 -0.5 100.0 II 99.E 1 61.1 1 75.1 2 41.5 1 11.1 SACA6L ".171 Of 1 10,1.'7,100 40,164,400 1.3 61.1 61.9 61.6 IDEA II 67.1 4 9S.P 1 116.2 1 M! 1 51.3 SNA0fi1 CCI OF S 181.001,651 1.!,.96,100 !.0 03.5 11.1 11.6 100.0 II 91.5 S 71.9 1 18.3 51.1 1 11.5 1 KARIM .00 Of 1 741,300 M:JIO 4.5 76,? 80.i E4.7 700.0 II 76.7 1 0.0 0 0.0 0 d,P E 0.0 0 :MINA 7OVN Of 0 010.600 848,600 0.0 2.0 0.0 0.0 100.9 II O.0 0 50.7 1 0.0 0 0.0 0 0.0 0 my TOWN Of 0 :,tf 3,300 7,2f),w 0.0 E.0 LB 0.0 let's II 5.0 0 70.2 1 $3.1 1 0.0 P P.0 0 all WEST TONY C8 0 1.511,300 1.413.100 -10.9 O.0 0.0 0.0 190.0 II 0.0 0 0.0 0 0.0 0 93.1 1 0.0 0 Vpppp"`T DATAFIVI SALES ATIO CONO.f 11.1 .... I .... 10.1 Xt01AA ..... . / .... ...... Inn- Noabse 1917 1908 i tell tirl raided II illi Number 1906 Somber 1915 lumber fill Xutbae 1913 SLOW Property Study Ptmsl Xlnt Xinl NedIAR Adjust S Poojectedll Nedian Rudy Xediao Study Xedi n Study Kadin Study N O an sbid7 taunts lips Juriadi:Llcn treat Abstract Abitraot Chief, Ratio Ratio Adjust Ratio II Ratio Items Ratio Ileus Ratio Stems Ratio Item! Ratio Items ............................................................................................................................. ................................................................................ SCOTT CAE I45 000dT7 XTAt E 10,739,700 10,176,600 -3.P 963 90.7 IC.3 100.0 1 91.7 3 BLi 6 66.1 7 75.: 3 06.3 3 pilot IAII CRC 02 6 1.612.100 7,326,100 -6S 91.3 90.1 11.0 Ioce 11 11.1 6 Mi 6 61.9 6 15.7 1 749 2 CICAP Nlt load 01 1 114,300 659,701 -9.3 IU.! 13.3 d1.9 140.0 II 141.5 1 P.0 0 0.0 C 0.0 0 0.1 0 HL[NA Mad OP 0 S62,300 53.100 .1.1 0,0 0.0 0.0 100.0 11 0.0 0 0.0 6 o.0 0 H.3 2 0.0 0 STUM LET ?In or 1 1,170,300 I,B41,l4P !.I 74.1 ^.3 IDd lit.! :1 71.1 1 0.1 0 75.6 1 0.E t IL.3 1 CORUIT VIA1 DATA Plyl THAI HIDIAI SALES RATIO IIITOIT ............................................................... .......... ...................... ................................................... tecOr I Ruebar 1917 1919 1 1917 Illi seeded II 196! $table 1916 lumber 1915 lumber 1911 Homier 19P3 Number Rapt taY Study PUmI Alli Rini Keds in Adlmel I Pmje:tefll Aedlan Study MINA Slndy mediae study Kelm Study Rediae study fluuty 7Tis Jurledr.:mr Items ADslnat Ahslia:t Change Title lett: Plinio P.aUv Patlo Mels Aatle Items Ulu Item tells 11105 Ratio Rees .............................................................................................................................1 ..............._.............................................................. SCOTT EARA CODptI TOTAL 13 llmil,137 122,kmec 1.`. 90,( 9:.D 1.) Ime II 90.( 11 16.0 6 121.7 1 111.1 9 95.5 13 SHAKOPEE f@7 OR 0 23,017,700 ;1,010,600 •0.4 0.0 0,0 0,0 100.9 II 0.0 0 g.0 0 0.0 0 0.0 0 109.1 1 Fitt[ PLAINS 15911 Of 2 2(,591,000 77,103,300 3.2 136.0 140.4 .:" IPO.D II 176.0 111.4 1 O.D 0 115.7 Ili a ILAIIIIY TOWN 0 1 19.611,600 15.174,(D1 33 151.9 169.1 .17.1 100.0 II 153.1 I 0.0 0 115.1 2 92.6 1 16.2 I Close UI1 long of 1 ll,UP,m 31,50,500 I. 1;.: 61.E `J.1 Its.0 II 4511 0.0 0 0.0 a P.0 0 101.7 1 CRUIT 1113PTown11 0 21.050,000 21,5:1.400 0.0 0.0 0.0 !00.0 II 0.0 0 123.1 1 11.2 1 0.0 0 00.1 1 HELSIII TCAp of 1 261170.150 211961,100 M 1y:.1 111.E d.6 100.0 II 107.1 1 0.0 0 115.8 1 93.1 1 96.1 1 1110 HAADtT 7DOA 01 ) 19,16.500 39,11e0.100 1.! 61.1 S1.0 61.1 100.0 11 61.1 3 72.1 1 121.7 I 113.6 1 101.3 1 SAID CPUC TORO Of 1 21,111,300 21,359.300 I.1 :0.0 'Il. It.] IDH.[ II 10.0 1 107.1 1 0.0 t 101.1 1 94.1 1 MIX :At TCTI OP 0 36,071.202 31.361.700 3.6 0.0 0.0 0.0 100.0 II 0.0 0 73.1 ! 111.9 2 17.1 I 15.0 Si LAYUHU 7CSX Cf 1 91850,371 91153J" I.2 1!!.9 1$1.@ :6.6 II@.0 11 135.9 1 0.0 0 106.1 2 0.0 0 e.D 0 1987 ASSESSMENT/SALES RATIO STUDY PAGE 7i: SALES ANALYSIS FOR MINNESOTA TAX COURT AND FOR THE STATE BOARD OF EQUALIZATION WITH ADJUSTMENTS FOR TERMS AND TIME COUNTYWIDE RATIOS BY PROPERTY TYPE TWELVE MONTH STUDY BASED ON SALES FROM OCTOBER 1986 THROUGH SEPTEMBER 1987; ALL SALES ARE COMPARED TO 1987 MARKET VALUES ......__ _ _ AUGUST 19, 1988 COUNTY: SCOTT PROPERTY TYPE MEAN MEDIAN AGGREGATE COEFF. OF INDEX OF NUMBER RATIO RATIO , RATIO DISPERSION REGRESSIVITY OF SALES RESIDENTIAL � � 84.7 ,83.7 82.7 11.2 1.02 686 APARTMENT ;,300.9'v 101.2-; _ 100.2 10.7 �� 1.01 5 - S EASONALiRECREATIGNAL 96.2 � 94.3 91.6 23.0 1.05 8 AGRICULTURAL 101.3 -�' - 90.6103.2 -- - ----- 47.-Z .98 _ 13 COMMERCIAL71NDUSTRIAL 76.5 72.2 68.8 21.5 1.11 15 1987 ASSESSMENT/SALES RATIO STUDY PAGE .. SALES ANALYSIS FOR MINNESOTA TAX COURT AND FOR THE STATE BOARD OF EQUALIZATION WITH ADJUSTMENTS FOR TERMS AND TIME CITY AND TOWNSHIP RATIOS BY PROPERTY TYPE TWELVE MONTH STUDY BASED ON SALES FROM OCTOBER 1986 THROUGH SEPTEMBER 1987 ALL SALES ARE COMPARED TO 1987 MARKET VALUES AUGUST 19, 1988 COUNTY: SCOTT 'ROPERTY TYPE: RESIDENTIAL ------------------------------------------------------------------------------------------------------------------------------- MEAN MEDIAN AGGREGATE COEFF. OF INDEX OF NUMBER RATIO RATIO RATIO DISPERSION REGRESSIVITY OF SALES ______________________________________________________________________________________________________________________________ TOWNS: BELLE PLAINE 88.0 88.0 86.0 26.9 1 .02 2 BLAKELY 84.6 87.9 81 .7 12.6 1 .04 3 CEDAR LAKE 89.1 89.0 83.3 18.3 1.07 15 CREDIT RIVER 84.6 82.9 82.5 12.6 1.03 27 HELENA 78.1 79.1 79.5 4.1 .98 7 JACKSON 77.7 78.7 76.6 4.9 1 .01 3 LOUISVILLE 90.6 83.3 80.8 22.5 1 .12 3 NEW MARKET 86.7 81 .0 83.5 18.2 1.04 12 SAND CREEK 83.5 79.8 80.9 13.3 1 .03 7 SPRING LAKE 88.9 90.6 87.7 11 .8 1 .01 26 ST LAWRENCE 94.6 87.0 87.5 17.9 1.08 4 CITIES: BELLE PLAINE 84.8 82.1 84.8 11.9 1 .00 31 ELKO 87 .2 86.4 85.4 17.5 1 .02 5 JORDAN 90.5 86.8 87.2 12.5 1.04 34 NEW MARKET 92.4 92.4 93.9 29.0 .98 2 NEW PRAGUE (JT) 83.4 74.6 84.0 21.1 .99 29 PRIOR LAKE 82.7 83.5 80.0 9.8 1.03 212 SAVAGE 83.1 82.9 82.2 9.6 1.01 138 SHAKOPEE 86 .8 85.3 86 .6 10.0 1.00 126 1987 ASSESSMENT/SALES RATIO STUDY PAGE SALES ANALYSIS FOR MINNESOTA TAX COURT AND FOR THE STATE BOARD OF EQUALIZATION c� WITH ADJUSTMENTS FOR TERMS AND TIME CITY AND TOWNSHIP RATIOS BY PROPERTY TYPE TWELVE MONTH STUDY BASED ON SALES FROM OCTOBER 1986 THROUGH SEPTEMBER 1987; ALL SALES ARE COMPARED TO 1987 MARKET VALUES AUGUST 19, 1988 COUNTY- SCOTT PROPERTY TYPE: APARTMENT ______________________________________________________________________________________________________________________________ MEAN MEDIAN AGGREGATE COEFF. OF INDEX OF NUMBER RATIO RATIO RATIO DISPERSION REGRESSIVITY OF SALES ______________________________________________________________________________________________________________________________ CITIES+ PRIOR LAKE - 94.5 94.5 96.0 14.1 .98 2 SAVAGE 115.8 115.8 115.8 .0 1.00 1 SHAKOPEE 99.9 99.9 97 .2 15.5 1.03 2 1987 ASSESSMENT/SALES RATIO STUDY PAGE 314 -- .—SALES- ANALYSIS FOR MINNESOTA TAX COURT AND FOR THE STATE-BOARD-OF EQUALIZATION------- - ---.___ WITH ADJUSTMENTS FOR TERMS AND TIME CITY AND TOWNSHIP RATIOS BY PROPERTY TYPE TWELVE MONTH STUDY BASED ON SALES FROM OCTOBER 1986 THROUGH SEPTEMBER 1987: . ALL SALES ARE COMPARED TO 1987 MARKET VALUES--- -- - ------ - - -- --- - - - - AUGUST 19, 1988 COUNTY SCOTT IPERTY TYPE: COMMERCIAL/INDUSTRIAL ___________________ .__----------------------------------------------------------------_____________-----____-__-_-- MEAN MEDIAN AGGREGATE COEFF. OF INDEX OF NUMBER RATIO RATIO RATIO DISPERSION REGRESSIVITY OF SALES ------------------------------------------------------------------------------------------------------------------------------- (OWNS BLAKEY —76 .7 76.7 76.7 - 0 -- 1.00 - ---- 1— _ =ITIES: JORDAN __ -7S_&c —72.0 .____ .__._ 77.9 _:_ .. _ 24.6--_. ___1.02—._ NEW PRAGUE (JT) 104.8 . 104.8 104.8 .0 1.00 1 PRIOR LAKE 99.2 99.2 99.2 .0 1.00 1 SAVAGE 59.8 61 .1 ' 57.4 22.5 1.04 4 ..SHAKOPEE _72_6,._. 16.8___- l Y Y --a 1987 ASSESSMENT/SALES RATIO STUDY PAGE 31 SALES ANALYSIS FOR MINNESOTA TAX COURT AND FOR THE STATE BOARD OF EQUALIZATION WITH ADJUSTMENTS FOR TERMS AND TIME CITY AND TOWNSHIP RATIOS BY PROPERTY TYPE TWELVE MONTH STUDY BASED ON SALES FROM OCTOBER 1986 THROUGH SEPTEMBER 1987: . - ALL SALES ARE COMPARED TO 1987 MARKET VALUES AUGUST 19, 1988 COUNTY- SCOTT � IERTY TYPEt SEASONAL/RECREATIONAL ------------------------------------------------------------------------------------------------------------------------------ MEAN MEDIAN AGGREGATE COEFF. OF INDEX OF NUMBER RATIO RATIO RATIO DISPERSION REGRESSIVITY OF SALES ------------------------------------------------------------------------------------------------------------------------------ IOWNS: CEDAR LAKE 144.5 144.5 144.5 .0 1.00 1 SPRING LAKE 74.1 74.1 74.1 .0 1.00 1 (TIES: PRIOR LAKE 91 .8 94.3 88.2 17 .2 1 .04 6 1987 ASSESSMENT/SALES RATIO STUDY PAGE 313 SALES ANALYSIS FOR MINNESOTA TAX COURT AND FOR THE STATE BOARD OF EQUALIZATION WITH ADJUSTMENTS FOR TERMS AND TIME CITY AND TOWNSHIP RATIOS BY PROPERTY TYPE TWELVE MONTH STUDY BASED ON SALES FROM OCTOBER 1986 THROUGH SEPTEMBER 1987 : ALL SALES ARE COMPARED TO 1987 MARKET VALUES -.- -. __ AUGUST 19, 1988 COUNTY' SCOTT - RTY 7YPEz AGRICULTURAL --------------_______-----------------------------------------------------------_____----------_____________________________ MEAN MEDIAN AGGREGATE DCOEFF.ISPERSION OF INDEX OF NUMBER RATIO RATIO RATIO DISPERSION -REGRESSIVITY----------- OF SALES ____ _ _ .. ... .__.._. •S� BELLE PLAI NE 153.0 136.0 132.9 66.4 - 1.02 2 CEDAR Y 153.9 153.9 153.9 .0 1.00 1 CEDAR LAKE 64.2 64.2 64.2 .0 1.00 1 HELENA 155.7_i _161.3 ______118.0.-_ 45..9-__ . - . --.92- --- _.._ - 4__ !,ANMARKET 55.4 61.1 59.0 18.4 .94 3 NAND CREEK 70.0 70.0 70.0 .0 1.00 1 :.r LAWRENCE 355.9 155.9 155.9 .0 1,00 1 ... ... � UUAKU GMANGES OF HEAL AND FLI: qI :U]'Ll Tv vALU ES FO R leas— t To he County Autlitor of SCOTT County /7-r-r.4 C77 Q l �L The Commissioner of Revonue dues hereby c,rtif, that this form and the following schedules consisting of 1 Pages are a true and official crony of all changes fincluding any values on Form PT 54C) in the assessment of real and personal property pursuant to Minnesota Statutes Section 270.13. The County Assessor is hereby directed to enter upon the assessment rolls of his county for 1985 these changes lincluding any values on Form PT 54CI pursuant to Minnesota Statutes Section 273.061, Subdivision 9. net. NOV 15 143t Minnesota Commissioner of R,Fitj� `e.,. dt I f _ —_ — For: Wawa Assessment Disvmt Classification and Kind (Land, Per Cent Per Cent Structures) of Property Increase Decrease Cities: Belle Plaine Residential Land and Structures +10% Jordon Residential Land and Structures +15% Prior Lake Residential Land and Structures +5% Townships: Spring Lake Residential Land and Structures +5L County-wide Apartinents Land and Structures +15% County-wide Commercial Land and Structures +15% Except: New Prague, City of Commercial Land and Structures +20% This is an order of the State Board of Equalization and can not be appealed to the Minnesota Tax Court. NOTE: Each utility owning property within your county is entitled to one 4c classification pursuant to M.S.273.13,S_ubd.9.Please asses S one parcel for each utility using this classification in order to comply with the provisions of this statute. �.,'-' SRTATR frOAW(a OHAN4iH6OR WEAL ANt1MFFbrJNgr� FN4rpFiY VgLVCe �...� • __��-�� TerM10 CouMY AUCltor of ie`O't�P L`eunlV The Commissioner of ficvenue does hereby certify [hat this form and rhe following schedules consisting of / ! pages In a true and official copy of all changes (including any values on Farm PT 54C) in the assessment of real and personal property pursuant to Minnesota Statutes Section 270.13. The County Assessor is hereby directed to enter upon the assessment rolls of his county for 198 6 these changes lincluding any values on Form PT 54C) pursuant to Minneso Statutes Section 273.061, Subdivision 9. pate Minnesota Com November 14, 1986 ua Assessment District Classification and Kind (Land, Per Cent Per Cent Structures) of Property Increase Decrease. City of: New Market Residential Land and Structures +10% New Prague Residential Land and Structures -10% Prior Lake Seasonal Residential Recreational +20% Structures Only This is an order of the State Board of Equalization and cannot be appealed to the Minnesota lax Court. NOTE:Each utility owning property within your county is entitled to one 3a classification pursuant to M.S. 273.13, Subd. 24. Please assess one parcel for each utility using this classification in order to comply with the provisions of this statute. I it to M4upnora rhe Commi.ew ...=r .roes nan,by cenuyttmiawm and the f.0—,hp sa•.oWs.eon.rurnye 'ywy.•......r. and offiuel ceps o:fll cLe:-`vs MImclutlinp any velure on Form"b,)In the eeeavamem of real and",*one,Property I... r..r�.q to Minnesota 5�av rte. Bavh.n 270.13.Thr Courcy Assessor is hereby directed to enter upon The eeveasmen 1.11.of hr.o.ruy 1.,199 these�henpez bncludinn any values on Form PT 54CI pursuant to Minn...,Statutes Section:173.06 1.Subdivision 9. This m en order of the State Board of Equalization and cannot be appealed the Minnesota Tak C u . 0.temmmm ad.fginloof .a.n November 13, 1989 n Auassment District Classification and Kin d, er Cent Per Cent Structures) of Property Increase Decrease City of: Savage, Elko, New Market Residential Land and Structures +5% New Prague Residential Land and Structures +10% Prior Lake Seasonal Residential Recreational +10% Land and Structures Shakopee Commercial-Industrial Land and Structures +10% Township of: Cedar Lake, Jackson, Louisville Residential Land and Structures +5% Credit River, New Market Residential Land and Structures +10% NOTE_ z.shmaigownfn9 prowny vAlrro sew=eumy m.y,reeve lM bwer eea<aempnr I.,.prpwe^;l;r[lnee 3.p opany mr only onePo eel al.morn,.roar parcel whrJr eusltlu.f.nMlow er...... rola may ep ee..... rM1e Smell Buainoea PmPonv Tea T•nc'-ton Caen mpmv0eeM M.A])3.1195_ Y �T79C y�lf.,.T Q NUMERICAL SUMMARIES OF STATE BOARD OF EQUALIZATION TOTALS �C-kP�7✓ti`I �.I�J 1 COUNTIES IN STATE 87 CITIES IN STATE 855 TOWNSHIPS IN STATE 1, 795 i UNORGANIZED TOWNS 20 (COUNTED AS 1 PER COUNTY) COUNTY-WIDE INCREASES 6 COUNTY-WIDE DECREASES CITY INCREASES 19 CITY DECREASES 3 TOWNSHIP INCREASES 46 TOWNSHIP DECREASES 2i UNORGANIZED TOWN INCREASES 1 UNORGANIZED TOWN DECREASES _ MISCELLANEOUS INCREASES* 1 MISCELLANEOUS DECREASES* j STATE BOARD CHANGES BY COUNTY CITY TOWN BY PERCENT COUNTY-WIDE CITY TOWNSHIP UNORGANIZED TOW14SHIP MISCELLANEOUS* INCREASE 5% 0 4** 12 0 0 107 4 10 28** 0 1 15% 2 4 8** 1 0 20% 0 3** 5** 0 0 6 21** 53** 1. 1 DECREASE 5111, 2 6 4** O 1/2 I W 2 _'4 1]** ) D .15% 2 3 12** 0 1/2 2 O 1 (-87) 1 1 O 0 7 34 30** 3 1 STATE BOARD CHANGES BY COUNTY CITY, TOWN BY CLASSIFICATION INCREASES COUNTY-{TIDE CITY T014NSHIP UNORG. TWP MISC* T07 A&. Lad 0 0 S 0 0 Ar Bldes 0 0 0 0 0 Ag. Land & Bldg. 0 0 0 0 0 Res. Land 0 1 1 0 0 Re=. Bldgs. 0 0 3 1 0 Res. Land L IL1J 0 10 21 _ 0 1 Ap[. Land & Bldg. 1 0 0 0 0 SRR Land 1 1 4 0 0 _ SRR Bldg. 1 2 10 0 0 i SRR Land & Bldg. 2 0 6 0 1 Comm. Land & Bldg. 1 7 0 0 0 All Classes Land & Bldg. 0 0 0 0 0 6 21 53 1 2* DECREASES COUNTY-WIDE CITY T014NSHIP UNORC. TWP MISC* TOT: 4 Il 0 _0 0 ______ Ay,. Bldgs. 0 0 10 0 0 — —1- Ag. Land & Bldg. 2 0 0 00 I's. Land U (1 1 0 0 I, q . I_;uul !� Bld• 0 11 I1 U SLai Laud 0 (1 0 0 U SItR I:Idu. 1. U 'I 0 II I.;md r. Md;'. Il (1 11 a it AL; f'l asa.<s Laud o L' Idg. U }f1 * MISCELLANEOUS INCREASES AND DECREASES REFER TO THOSE CHANGES WHICH APPLY TO PARTIAL TAXING DISTRICTS OR DIFFERENT SCHOOL DISTRICTS. A 10% INCREASE WAS ORDERED FOR SRR LAND AND BUILDINGS AND RESIDENTIAL LAND AND BUILDINGS IN THE FIRST ASSESSMENT DISTRICT IN TWP 134 N RANGE 29 W IN CROW WING COUNTY, A 15% DECREASE. WAS ORDERED FOR THAT PORTION OF GRAND RAPIDS TWP OF ITASCA COUNTY IN SCHOOL DISTRICT 316 AND A 5% DECREASE FOR THAT PORTION IN SCHOOL DISTRICT 318. ** SEVERAL CITIES AND TOWNSHIPS RECEIVED INCREASES OR DECREASES IN MORE THAN ONE CLASSI- FICATION OF PROPERTY. 2 CITIES RECEIVED DOUBLE INCREASES OF 5% AND 207., 7 TOWNSHIPS RECEIVED DOUBLE INCREASES OF 107, 157 AND 20%. 3 TOWNSHIPS RECEIVED DOUBLE DECREASES OF 5%, 107 AND 15%. a STATE OF MINNESOTA DEPARTMENT OF REVENUE • -- . Mail Station 3340 St- Paul, MN 55146-3340 - QCII October 7, 1988 Mr. John Anderson City Administrator City of Shakopee 129 East 1st Avenue Shakopee, MN 55379-1376 Dear Mr. Anderson Reference is made to our recent telephone conversation. Your concerns during our discussion centered around the assessor's valuation of vacant land in Shakopee and the valuation of motels and hotels in Scott County. We do not have enough data to compute any meaningful measures of the accuracy of the valuation of the motels and hotels in Scott County; therefore to gauge the accuracy of the valuation, I suggest you refer to the commercial/industrial valuation data which I have already given you. The results of our analysis of the valuation of this class of property would be our best estimate of the quality of the assessment placed on motel/hotel property. In order to provide you with information about the valuation of vacant land in Shakopee I asked Regional Representative, Steve Hurni, to research the question. His responses to my questions are shown in the attached report. I hope this information is sufficient for your needs. Very truly yours, �W-0�4 ERALD D. GARSKI, Assistant Director Local Government Services Division (612)642-0474 GDG:smc AN EQUAL OPPORTUNITY EMPLOYER Valuation 06 Vacant Land In Scott County Question 01: I6 .the vacant Land in .the city o6 Pnioa. Lake, at the junction o6 013 s 042, being valued di66enentty than the vacant Rand .in the city o6 Shakopee? Response= I bound no evidence that there was a di66enent method being used in the city o6 Shakopee when compared to the city o6 Prion Lake. Question 02: Ane the vacant tot6 in the city o6 Pni.on Lake, at the junction o6 013 5 042 being vaQued at thein, actual market vatue6? Response: The inteuecti.on o6 013 8 042 has three canners in the city o6 Savage and one conne .in the city o6 Prion Lake. A6 o6 this date, thehe is not city 6ewm on water avatabte bon the three conneAz that ane in the city 06 Savage. The cornu that is .in the City 06 Prion Lake does have city 6ewu and wate avaitabte, howevu, thue has only been one bate in that 6ubdivi4 on, James Fiat Addition, and that bate took place .in June o6 1983. This sate was bon the cornu lot, the most deikeabte tot, and was bon $100,000. A bank has been buiet on that lot. That lot is cunnent8y valued by the a"esson's o66ice at $73,500. Atthough, thue have not been any ofiheA lots that have bold, thue axe loth that have been developed and they ane cute tty vatued 6nom $45,000 to $75,500. The vacant undeveloped loth .in that 6ubdivizion ane currently valued 6nom $15,000 to $17,500. With onty one bate in the James Fiat Addition subdivision and with th4ee o6 the Cannes undeveloped with no development 6oxe6een .in the near suture, I do not heel that thue :s enough neEiabte data to make a detehmination as to whethu the vacant loth ane being valued at thein actual market vague_ Note: There ane vacant lath Aon bale in James First Addition and I contacted the ti4ting neat estate 6:hm, Edina Realty, to j nd the ti.6ting pxice6 o6 the vacant tot6 and the tength o6 time that the tots have been bon bate. The neat e6tate 6ihm stated that au 06 thein agents wue busy, but would netann my phone catG within an hour. The neat estate 6vm did not return my phone catt. I wautd suggest that the Scott County A66e66on'6 066ice xe6eaxch this matte3 6u4then, to assist thein. 6utune vatuatwon o6 the subdivision. Queetion 03: Axe .the vacant Lots in .the city o6 Shakopee being valued at .thein actual market values? Response: I reviewed .the vacant tots in .the Century PCaza Second Addition, the CentuAy PCaza Third Addition, and the FwuLies's Second Addition. I bound that there was enough sale data in 1984 and. 1985 to jurtiby vaCuing .the vacant Cots comparable to the, now, developed Coto. The 7988 estimated market values, as oxiginaUy estabtizhed box those .thr.ee subdivisions by the Scott County Assessor's 066ice, did not appear to be in excess ob .thein market values. However, these were subsequently reduced to thein 1987 estimated market values Levels by the 1988 Shakopee City Board o6 Equalization. I beet that, based on the amount o$ sake data bort those thAee subdivisions, the xeductions by the 1988 Shakopee City Board o6 Equatization were not jurti6ied and the Assessox's values should have been maintained. i MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Recruitment of New City Administrator DATE: October 14, 1988 Introduction City Council will have two decisions to make in filling the City Administrator's position. The first deals with filling the position on an interim basis and the second deals with the process used in finding a permanent replacement. The first decision should be made no later than the November 1st Council meeting. The second decision should be made no later than November 18th, the cut off date for applicants for the position. Interim Administrator The City Council has two alternatives in deciding how to provide an interim Administrator. (1) The first alternative is to select an individual currently on staff to act as "Acting Administrator" until the permanent replacement is selected and arrives. This alternative will provide Council with someone they are familiar with, however, it will mean that the individual's normal responsibilities will be set aside for two to three months. I have discussed the position of Acting Administrator with several department heads and I would recommend that Council consider Dennis Kraft, our Community Development Director, as Acting Administrator if an existing staff person is chosen. (2) The second alternative is to employ a retired City Administrator on a part-time basis to fill the position of Acting Administrator. Orville Johnson, the retired Administrator of Mendota Heights, has served in several Minnesota communities in this capacity. Orville would be an excellent choice. Bill Radio, the former City Administrator of Chaska, and a partner in the firm of Practical Management Concepts, 7710 Computer Avenue, Edina 55435, might be available to serve as part-time Acting Administrator. Finally, Charles Brandmire, former City Administrator of Janesville, Minnesota for 14 years and currently employed by Gedney's in Chaska may also be available to serve as Acting Administrator on a part-time basis. Should Council choose to explore this alternative and obtain cost estimates, the person selected to fill in as Acting Administrator must not be a candidate for the permanent position. Permanent Replacement: Advertising Screening, and Selection The first decision City Council should examine is whether or not they want the services of an outside professional for all or part of the recruitment and screening process. Council could go with a established executive search firm like Mercer/Slavin, Inc. I have attached a copy of the Mercer/Slavin City of Ann Arbor, Michigan, City Administrator recruitment profile material. The two key sections of this material are section III, Issues, Problems and Opportunities on page 8 and section VI, Candidate Qualifications subparagraph A. Experience and B. Management Style and Ability and Personal Traits on pages 11 and 12 . (1) The first section requires that City Council sit down and hammer out in black and white a self revealing picture of the community, the City Council's own personality, and the problems and opportunities that must be addressed. (2) The second section requires that the City Council sit down and hammer out the precise management style, abilities and personality traits they are seeking in the new City Administrator. There is extensive experience indicating that these two functions are critical, and are best performed by an outside third party. I have attached a letter and proposal from Jim Brimeyer, former City Manager from St. Louis Park, from Sathe & Associates, Inc. Executive Search Consultants so that you can review typically provided services. If Council would like some assistance in any of these areas, but would prefer using someone other than a professional executive recruitment firm, then I would suggest that you consider Bill Radio of Practical Management Concepts. Bill has first hand experience with a community similar to Shakopee, he is familiar with the personality of Shakopee and, like Jim Brimeyer, would package his services to fit any particular recruitment processes Council might like assistance with. The second major question that Council needs to consider is related to the specific recruitment and screening procedures to be used. Council has authorized the advertisement which has been mailed and will be published with a November 18th deadline. Council should expect to get well in excess of 100 applications. The time required for screening all the applicants should be taken into consideration by Council and is noted below. Screening alternatives with or without the use of a consultant: 1. Preliminary screening of ioo+ resumes (2-3 hours per individual) : a. By a consultant b. By the full Council C. By a Council committee d. By a combination of a. and b. or a. and c. This process should result in the selection of the top 10 candidates or 15 (or 25) candidates if screened by a consultant alone. 2 . Reference checks on the top five of 10 candidates (should one be rejected based upon the reference checks then a new one is added) (10-15 hours) : a. By a consultant b. By the full Council C. By a Council committee d. By a combination of a. and b. The next step traditionally includes an interview by the full Council, but can include individual one-on-one interviews by Councilmembers (previously done by Shakopee) , interviews by a selected team of department heads, and/or use of assessment center exercises: a. The traditional full Council interview will take roughly two hours for each candidate (five candidates x 2 hours = 10 hours) with Councilmembers asking a set of agreed upon printed questions. Time should be left for the candidate to ask questions as well. b. The individual one-on-one Council interviews with candidates will take approximately 30 minutes each or about three hours total. C. Council can combine a. and b. thus taking roughly 13 hours. d. A three member department head interview team could be interviewing for one hour periods (five hours) during the same time Council is doing a. above. e. The Council could use assessment center exercises two of which I just experienced and felt were quite valuable. The first was a leaderless group exercise with all five candidates sitting down together around a table for 40 minutes hammering out consenses on a draft report on a key issue to City Council. This took approximately one hour and required four observers rating the candidates as they participated in the group exercise. The second assessment center exercise built upon the first and had each candidate making a report on the results of the leaderless group exercise to one or more individuals. This took 30 minutes with a 15 minute presentation and 15 minutes of questions and answers. This approximately 30 minutes would take about three hours total. f. The Council can include one or more informal "get togethers" with candidates either at meals or by giving a tour of the community. These informal contact points allow Councilmembers and/or staff members to meet and observe the candidates in a less formal more social atmosphere. g. The Council, after making a final selection based upon a. through f. above, can consider sending two individuals (or the consultant) to the finalist's home community to interview people on a first hand basis. I believe Councilmembers were impressed with this process when it was used by Polk County officials. h. The Council can choose to run some personality and management style profiling exercises on the final candidate. The City has used this process on finalists for department head positions, but I would recommend that it only be used on the finalist after that individual is selected. Recommendation I have also attached a summary of the 1971-1988 history of the City of Shakopee's hiring of a City Administrator and the minutes of the meetings when Doug Reeder and I were appointed. I would recommend that council seriously consider use of a part- time Acting Administrator because it will be the least disruptive of normal departmental operations. I would also recommend that Council use an independent third party at a minimum to develop the profile and possibly do the initial screening to bring the total number of applicants that the full Council would review down to a workable number of 15 to 25. Finally, I would recommend that Council consider as many screening tools as possible so that Council has as much information as possible on the final candidate to be selected. This requires a larger commitment by Councilmembers (unless a consultant is used) , but it also generates more useful information for the final selection of someone Council works with from three. to five years. JRA/jms ' l� 9� pNN r HI CITY OF ANN ARBOR, MICHIGAN CITY ADMINISTRATOR March, 1988 Resumes should be submitted by: May 16, 1988 to: James L. Mercer or Robert E. Slavin MERCER/SLAVIN, INC. 3374 Hardee Avenue Atlanta, Georgia 30341 (404) 455-4590 z z z z x z z z z z z z z z z z z z z z z z z z z z Equal Opportunity Employer IN ACCORDANCE WITH MICHIGAN PUBLIC DISCLOSURE LAW, Resumes may be received in private only upon candidate request. l.L, Q--� TABLE OF CONTENTS PAGES I. ABOUT THE CITY OF ANN ARBOR. MICHIGAN A. Overview 1 B. History 1 C. Facts and Figures 1 - 2 D. Public Utilities 2 E. Religious Life 2 F. Media 2 - 3 G. Housing 3 H. Education 3 - 4 I. Medical Facilities 4 J. Cultural Activities 4 K. Shopping 4 L. Recreation 4 M. Transportation 5 N. Community Profile 5 II. ABOUT THE CITY OF ANN ARBOR GOVERNMENT 5 - 6 City of Ann Arbor Organization Chart 7 III. ISSUES. PROBLEMS AND OPPORTUNITIES Goal Setting and Long Range Planning 8 IV. ABOUT THE POSITION OF CITY ADMINISTRATOR City Administrator Definition 8 - 10 Compensation 10 V. POSITION SPECIFICATIONS 10 VI. CANDIDATE OUALIFICATIONS Experience 11 Management Style and Ability and Personal Traits 12 VII. MERCER/SLAVIN INC. SEARCH PROCESS 13 VIII. ADVERTISEMENT 14 I. ABOUT THE CITY OF ANN ARBOR. MICHIGAN A. OVERVIEW: Ann Arbor is a unique City that combines carefully preserved historic districts, newly renovated commercial areas, and continuous development of scientific and industrial resour- ces. Ann Arbor has the fascination and excitement of a Metropolis, yet retains the comfort and familiarity of a small town. There is both an international flair and a hometown atmosphere. The tree-lined streets, lovely homes on gentle slopes and the wealth of activities make Ann Arbor an attractive residential community. Ann Arbor has outstanding medical and dental facilities. There is a progressive public Education system, as well. The Univer- sity of Michigan contributes immensely to the cultural life of the community and to the fascinating diversity of its residents. The award winning City Parks System and a special Tree Fund preserve the arbor that initially at- tracted settlers and make Ann Arbor today truly unique. B. HISTORY In 1823 , a Virginian named John Allen and his companion, Elisha Rumsey, explored a plain above the Huron River in the Michigan Territory. The land was flat, there was water for power and the Burr Oaks were plentiful. The area looked like an arbor. In February of 1824, Allen bought 480 acres of land and Rumsey bought 160 at the rate of $1.25 per acre. By May 25, 1824, the name Ann Arbor was recorded as the new settlement at the Registrar of Deeds in Detroit. It is believed that the new Village was named for Allen' s and Rumsey' s wives, both named Ann. After convincing the then Michigan Governor Cass to name this site as the County Seat for the newly created County of Washtenaw, the settlement's growth was rapid. In 1835, a group of residents offered 40 acres to the newly formed State University in Detroit to locate in Ann Arbor. The location of the University in Ann Arbor and the coming of the Railroad from Detroit in 1839 gave the town enormous stimulus and accessibility. Ann Arbor was on its way to becoming the cultural and research center of the Midwest. C. FACTS AND FIGURES o Altitude: 850 feet above sea level o Climate: Mean summer temperature - 71 degrees 1 Mean winter temperature - 27 degrees Mean annual precipitation - 30.67 inches o Geographic Location: Ann Arbor is located in the Southeastern portion of the State of Michigan. It is the largest City in Washtenaw County and is the County Seat. The Huron River winds through the southern part of the City. Ann Arbor is 30 minutes from Detroit Metropolitan Airport. o Land Area: 27 square miles o Population: 112,000 (1986 estimate which includes approximately 35, 000 students) o Assessed valuation: $1, 556, 156,700 personal and real estate in 1987 . Property assessed at approximately 50%. $68.90 rate per $1000 in assessed valuation for 1987. D. PUBLIC UTILITIES o Electricity - Detroit Edison Company o Gas - Michigan Consolidated Gas Company g Telephone - Michigan Bell o Water and Sewer - Ann Arbor Utilities E. RELIGIOUS LIFE The Ann Arbor area has 250 houses of worship representing 51 denominations. These range from small sects to orthodox organizations. Ann Arbor is a diverse community and one should be able to find a group with which to worship whichever faith or religious belief they so choose_ F. MEDIA Newspaper: Ann Arbor is served by the Ann Arbor News, a daily newspaper; the Ann Arbor observer, printed monthly; the Michigan Daily which is the University of Michigan daily student newspaper; This Month in Ann Arbor which is a free bi-monthly publication of the Ann Arbor observer and the Washtenaw News _ Company which is a distributor for the Detroit Free Press, Detroit News, U.S.A. Today, the Wall Street Journal, Barrons and The New York Times. 2 Radio: Ann Arbor is serviced by 6 AM and 5 FM stations. Television: Ann Arbor is serviced by community access, full network coverage, public television and cable television. G. HOUSING Although there is a recognized need in Ann Arbor for additional low and moderate income housing, the variety of available housing in Ann Arbor will satisfy the needs of most middle and higher income individuals. Both rental and sales markets tend to follow the University of Michigan academic schedule. This leads to a more active market in the spring and early summer. The Ann Arbor area offers an exciting variety of single family homes, condominiums and apartments. The price is determined by location, quality and the size of the property. The average home sale price within the Ann Arbor School District in 1987 was $93, 000. H. EDUCATION Public Schools: Ann Arbor Public Schools is considered an exceptionally high quality school system providing services to approximately 14 , 000 students. Within the system, there are 19 elementary schools, 5 intermediate schools, 2 regular high schools, 1 alternative high school and a developmental center. In addition, special educational services are offered to the Public School District by the Washtenaw Intermediate School District. Private Schools: There is a wide variety of privately operated educational facilities providing services from the nursery school level through high school . Some of these facilities provide special services and some are religiously affiliated. Colleges and Universities (in Ann Arbor and nearby) : o Cleary College - A specialized college of business o Concordia College - A 4-year Liberal Arts College of the Lutheran Church o Eastern Michigan University - A general academic university o University of Michigan - Chartered in 1817 ; one of the leading Universities in the United States 3 o Washtenaw Community College - A two-year institution providing technical and academically transferable courses I. MEDICAL FACILITIES Ann Arbor residents have available to them a variety of medical facilities, the quality of which is unsurpassed in the world. These facilities include: p The Catherine McCauley Health Center o The University of Michigan Medical Center o Several Senior Citizen/Retirement Home Medical Facilities J. CULTURAL ACTIVITIES The City of Ann Arbor has a rich cultural heritage. The City has a nationwide reputation for excellence in the performing arts. Over the years, the community and the University have cooperated to produce a broad spectrum of music, dance and theatre. It boasts resident art companies, exceptional theaters, local film societies and numerous art galleries. In addition, thereare annually scheduled events for each season of the. year. K. SHOPPING Ann Arbor is a regional shopping hub. The City' s downtown shopping facilities and outlying malls attract shoppers from a wide area including the City of Detroit. L. RECREATION Recreation enthusiasts in Ann Arbor are living in a world class environment. The University of Michigan, a Big 10 power, provides sports teams within the City limits- its- Participation sports such as bicycling, canoeing,skgolf, skating, jogging, racquetball, roller skating, swimming, tennis, etc. are available, as well. Professional sports are also available in nearby Detroit including the Detroit Tigers baseball team, the Detroit Pistons basketball team, the Detroit Lions football team, the Detroit Redwings hockey team and the Detroit Express soccer team. 4 M. TRANSPORTATION Bus: The Ann Arbor Transportation Authority provides scheduled and special bus service to residents including the elderly and the handicapped within the City and its vi- cinity. Greyhound, Northstar, Tower and Trailways Bus Services are available in Ann Arbor. Train: Amtrak services Ann Arbor. Air: The Ann Arbor Municipal Airport is a general aviation airport located adjacent to the Community. Detroit's Metropolitan Airport is located 25 miles east of the City. Highways: Ann Arbor is serviced by Interstate 94 running East to West and U.S. Highway 23 which runs North to South. N_ COMMUNITY PROFILE According to the 1980 Census, Ann Arbor's population had increased 7. 3% increase from the 1970 census. Of the total number, 91, 875 residents were White, 10, 069 were Black, 2,251 were of Spanish origin and the "all other" category was comprised of 6, 022 people. In 1980, Ann Arbor had 38,945 households with 2.42 persons per household. Ap- proximately 50% of the residents were between the ages of 21 and 44 , with a median age of 25.2 . 56% of the residents had attained an educational level of college or higher. 42% of the residents held professional or managerial positions and 32 .8% held administrative jobs. 41.6% of the residents lived in owner occupied homes and 58% were renters. II. ABOUT THE CITY OF ANN ARBOR GOVERNMENT The City of Ann Arbor was founded in 1824 and incorporated in 1851. Ann Arbor is incorporated under the Home Rule Act of Michigan and is governed by a Charter established in 1956. Policy direction is provided by an 11 Member City Council composed of 2 Councilmembers from each of the City's 5 wards. Together with a directly elected Mayor, the City Council appoints a City Administrator who is respon- sible for the operating departments of the City. Council- members are elected to 2-year overlapping terms. Elections are on a partisan basis and take place in April of each year. 5 / ;)- Q' The City of Ann Arbor employs approximately 870 full-time equivalent employees and functions on a total budget of $87 , 064, 119 . The City operates under the Council/Ad- ministrative form of Government which derives its powers from the State of Michigan through the above mentioned Charter. The Mayor has veto power with eight votes required to override the veto. A full range of services is provided by the City and includes: Engineering, Building, Solid Waste, Utilities (water,sewer and electricity) , Transportation, the Assessor, Central Services, the Controller, the Treasurer, Information Services, the Municipal Garage, the City Clerk, Fire Depart- ment, Police Department, Parks and Recreation, Personnel and Human Rights and Community Development. In addition to the City Administrator, the Mayor and City Councilmembers appoint a City Attorney, a Planning Commis- sion, a Housing Commission, a Transportation Authority and 34 other Boards, Commissions and Authorities. The City Administrator is responsible for providing staff to the Planning Commission and the Housing Commission. However, the Transportation Authority functions independently and hires its own staff. Under the City of Ann Arbor' s Charter, the City Administrator recommends Department Heads to the City council for approval. The City Administrator is the appointing authority for Municipal employees except those mentioned above. The City of Ann Arbor makes use of numerous Boards, Commissions and Authorities shown on the Organizational Chart on the following page. The City recognizes eight (8) Labor Unions. The City Government encourages and fosters citizen par- ticipation and has established an environment within which persons in the community feel welcome to present their ideas and feel assured that those ideas will be heard. In Ann Arbor, most employees below the management level are repre- sented by unions. 6 CITY OF ANN ARRAN ONCANIEATiou coANI JUI.Y. IYgf v Dregs MA Y[lR ANU IStn DISTRICT C IiV GIIINCIL COURT JUDGES City 1"l ngAnn Arber vtLer U.—Jao CITY CunniTunerr[a[Ion `C.k..iun., ADNIR ISTRATOR Authority Au[horitiev, (MTA) without ndf DtStaffEng6. .6.gt ent C ty eUtCI[ybtra or— A. e[v — Aveering Rndget .naes Aaniietie[re[Iva Central Its url mon[ Sery Ices Barvitee/ Purcnu In sol is u.ae Ue ort me nt Internal Risk C rt Aar etan[v 6 St.ff: Audl[or Men. a ant Controller Ut1-1 7 e-- Labor Reletlone Rater Office M.n.geme nt Ct[y Sauer OPacetlone Tra outer El..Iricit Info .[ion Asa[./ Clti.en Advocate In ora.[ o T unapor ut un-- Illetoric Uletcicu Sacv ices Airport Stcva[e Muntn eDd Perkin Ger C [y F r Ynl v Parke a NecrneC on Pnreomul Common ty Civrk Ile nrdnn nt Uv ertmen[ Ilw.vn NI b[e Devalo sent R'c cle Coordinate[ Cable Cmnani utionv III. ISSUES. PROBLEMS AND OPPORTUNITIES (Not Necessarily in Priority Order) Goal Setting and Long Range Plannina o Affordable housing o Reduced Crime Rate o Improve relationships between the City and University of Michigan o Expand City's general fund revenue base o Restrictive Utility agreements with neighboring townships which inhibit annexation o Improve communication between City Administration and City Council and improve responsiveness of City Administration to Council Policy o Evaluation of organizational effectiveness o Improve labor relations in Human Resources programs o Improve community relations, including relations with the City's minority communities o Solid waste disposal o Capital program to address infrastructure repair and maintenance o Allocate more resources to delivery of services versus feeding bureaucracy o More easily understandable budget format desirable I IV. ABOUT THE POSITION OF CITY ADMINISTRATOR The following is excerpted from the City Charter and it is written using masculine pronouns. It is emphasized that the City Council is receptive to female candidates as well as male. city Administrator (Section V.1. ) (a) The City Administrator shall be the administrative agent of the Council , shall perform the duties of his office under its authority and shall be accountable to the Council for the performance of his duties. He shall be chosen on the basis on his Executive and Administrative qualifications. (b) It shall be the duty of the City Administrator to: (1) Direct, supervise and coordinate the work of the Police Department, the Fire Department, the Department of Public Works, the Utilities Department, the Department of Parks and Recreation, the Department of Building and Safety Engineering, the Clerk, the Controller and such additional _ administrative units as the Council may, from time to time, designate; 8 (2) Assume the duties of any administrative officer who is required to be appointed upon his recommendation, when so directed by the Council; (3) Assemble the budgets prepared by several administrative units and present the same to the Council, with his recommendations, in accordance with the provisions of Chapter 8 of this Charter; (4) Establish and maintain a Central Purchasing Service for the several administrative units of the City; (5) Maintain an Employment Office and Central Personnel Service for the several administrative units; (6) Maintain an inventory of City-owned property; (7) Keep informed concerning the administration of the several administrative units; and, to that end, the Heads of all administrative units shall furnish him such information and periodical or special reports as he or the Council may deem necessary; (8) In case of conflict of authority between the Ad- ministrative Heads, or in the case of absence of administrative authority occasioned by inadequacy of Charter or ordinance provisions, resolve the conflict or supply the necessary authority so far as may be consistent with law, this Charter and the ordinance of the City, and direct the necessary action to be taken in conformance therewith, making a full report im- mediately to the Council of the problem and of his action thereon, with his recommendations for corrective legislation; (9) Attend all meetings of the Council, with the right to take part in all discussions, but without a vote; (10) Recommend to the Council, from time to time, such measures as he deems necessary or appropriate for the improvement of the City or its services; (11) Furnish the Council with information respecting the City' s affairs and prepare and submit such reports as may be required, including an annual report which shall consolidate the reports of the several administrative units; (12) Possess such further powers and perform such additional duties as may be granted or required of him, from time to time, by the Council so far as may be consistent with State Law and this Charter; and 9 (13) Do everything necessary and proper to execute the foregoing powers. Compensation The Mayor and most Members of the City Council envision a beginning salary for the next City Administrator to be in a range between $70, 000 and $85, 000 per year. The Mayor and Councilmembers are flexible concerning the compensation package for the Administrator. The actual salary will depend on the qualifications of the individual selected, present salary and other benefits provided. The Council will consider providing the next Administrator with an employment agreement and expect to provide the Administrator with reimbursement for reasonable moving expenses. V_ POSITION SPECIFICATIONS TITLE: City Administrator REPORTING RELATIONSHIP: Mayor and 10 Member Partisan City Council PERSONNEL MANAGEMENT RESPONSIBILITY: Responsible for an organization composed of approximately 870 employees. Employees consist of professional, managerial, technical, administrative, clerical and line employees. Below the rank of management, employees typically belong to recognized bargaining units. FINANCIAL MANAGEMENT RESPONSIBILITIES: Responsible for a budget approximating $100M. In addition to the preparation and submission of the budget to the City Council, the City Administrator is responsible to administer the budget throughout the year so as to ensure that the City' s goals and objectives are met and the dollars are expended in an effective and efficient manner. In addition to these responsibilities, the Administrator is expected to assist the council in developing new revenue sources and options as well as to be vigilant for opportunities to secure outside grants and aid and to arrange for Public/Private partnerships when such partnerships serve the City's best fiscal or other interests. RESPONSIBILITIES: The responsibilities of the City Administrator are identified in the previous section about the position of City Administrator. 10 VI. CANDIDATE OUALIFICATIONS A. EXPERIENCE Qualified candidates are to be experienced Public Sector Managers preferably with their experience at the County or City level. Experiences should have been gained either at the Chief Executive Officer' s level or at the Chief Deputy level. Particular attention to be paid to experience in the following areas: o Budget/Finance/Personnel Management. o Revenue Enhancement: Particularly expansion of general fund revenue base and infrastructure financing ex- perience. o Enhancement of affordable housing. 0 organizational analysis and development and implementa- tion of innovative management systems or programs. o Experience in a diverse community with a highly active citizenry and neighborhood associations. o Public, intergovernmental and labor relations and experience in establishing and maintaining exceptional media relations. o Experience in a community with a major tax supported agency such as a university o Experience in working with a Partisan Council and in building consensus between divergent groups. o Experience in a participatory team oriented management environment. o Experience in an organization which values human services. o Experience in effectively solving solid waste issues. o Experience in Urban Planning, Economic Development and Downtown Revitalization. 11 B. MANAGEMENT STYLE AND ABILITY AND PERSONAL TRAITS o Participatory team-oriented style. o Strong manager and charismatic leader, capable of selecting and motivating excellent staff. o Community-oriented with excellent intergovernmental relations skills. o A decisive, "DO IT NOW person. o Provides Council with options and recommendations and treats each Councilmember even-handedly and fairly. o Responds to policy direction of the majority of the Council and is non-Partisan. o Articulate: Excellent verbal and written communica- tions skills and public relations-oriented. o Innovative, action-oriented and will make tough funding and personnel decisions when necessary. o Speaks mind, will tackle tough problems and will not let things slide. o Independent enough to be objective and not bound to the past. o Has interest in land use planning. o Understands private sector and financial aspect of development and growth. o High energy level, dynamic and caring. o Available to all segments of the community. o Fair and consistent in the treatment of employees and citizens/intolerant of those who are not. o Open, not a back room deal maker. o A person who can make change occur when needed and is receptive to it. 12 Cell.cl end 11 AIERCF.RISLAVINr INC. Analyze Oele No E.,xeciilcne Search Process M Pre Pare Cibnl Xl Prollle Approve[ N Vee C H x Recnd, Nollly H Cendldel ee Profeeelone] Plece Ade x Auoc lellone 0 N A CMnowbdpe Scow RePorl w Cendldebe Centlide4e Proyou � O A M N N PeYCM1oloplc el Evehmle Ileporl E velnslbo Cendldelee Flnelble )oPllonel) To Cllenl No InlerO.— 9elecl FLlellele Cendidel• Negollele Vo CondnC t Nol IIy Asm 9PIldlnp Follov up flemelnlnp A floe[ 5.11 1., Cendl=. ra 9_� VIII. ADVERTISEMENT ANN ARBOR, MICHIGAN; CITY ADMINISTRATOR, Population 110, 000; $87M budget; 870 employees; salary competitive and flexible DOQ. Famous as the home of the University of Michigan, dynamic community known for its excep- tional blending of education, research oriented industry, quality neighborhoods and civic involvement. Full service city; reports to Mayor and 10 member Council elected on a partisan basis. Full management responsibility. Must be strong manager/leader possess- ing strengths in financial management, organizational analyses, labor relations, consensus building, com- munity relations, decision-making and human resource management. Requires equivalent of Masters Degree in appropriate field and significant experience as a public sector CEO or assistant in a comparable or- ganization. Send confidential resumes by May 16, 1988 to either: James L. Mercer or Robert E. Slavin Mercer/Slavin, Inc. 3374 Hardee Avenue Atlanta, Georgia 30341 (404) 455-4590 Equal Opportunity Recruiter. Women and Minorities are Encouraged to Apply. 14 1 1N � October 13, 1988 John Anderson Administrator City of Shakopee 129 E. 1st Ave. Shakopee, MN 55379 Dear John: Thanks for the opportunity to submit a proposal to assist the City Council in recruiting and selecting a new City Manager. Enclosed is some information explaining the philosophy and background of Sathe & Associates. Responsibility for the search will be under my direction and I have provided some information on my background. Finally, enclosed is a proposal outlining the search process. As we discussed, we are more than willing to provide all, or selected portions, of the process. We feel the most important aspects of the process are the Job Profile; the recruitment; and conducting in- depth reference checks, including site visits, on the finalist candidates. The fee for these services is determined based on the Council's needs. I would very much appreciate the opportunity to meet with the Council in order to discuss the search process, my qualifications, and how we might assist the Council in this most important decision. ^Sincerely, 'J Jim Brimeyer Executive Recruiter JB/pw enclosures ~litho & Asso ialcts. I11C. PROPOSAL FOR CONSULTING SERVICES FOR THE CITY OF SHAKOPEE, MINNESOTA Objective To assist the City Council of Shakopee, in their recruitment and selection of a qualified City Manager. Ste is 1. The consultant will spend the necessary time with the City Council to gain a clear understanding of the City's organization and the type of person needed. Critical factors to be determined will include position responsibility and authority; reporting relationships; educational and experience requirements; personal and leadership qualities; management style and organizational environment. The consultant will also meet with the city's key staff and major department heads to further assess the climate within which the selected candidate must operate. Also at Council's direction, the consultant will meet with other community leaders such as the Superintendent of Schools, Chamber of Commerce Director, etc. to determine the candidate's anticipated profile in the community. The consultant will prepare and have distributed to City Council and all city employees a newsletter describing the consultant's qualifications, the search process and the anticipated timetable for recruiting the new City Manager. Periodic newsletters will be provided throughout the search process. A great deal of emphasis is placed on this critical specification analysis stage to determine the position content and the environment. Without this information, it is difficult to determine how potential candidates will blend with the city's plans and organizational team. Prior to meeting with any of these individuals, the consultant will supply a list of questions to assist the interviewees in assembling their ideas on what should be included in this job profile. During the meeting with the City Council, agreement will be reached concerning the number of qualified candidates that the Council will interview before making a final decision. 2. In addition to announcing the position in the appropriate professional and trade journals (including the ICMA Newsletter), the consultant will identify potential candidates through personal contacts throughout the various geographical areas. An initial confidential phone contact will be made to promising candidates to determine their suitability and interest. 3. Interviews will be scheduled with the most promising individuals at the candidates' home base. During these field interviews, the consultant will further assess the individual's qualifications, accomplishments and suitability for the City of Shakopee position and personal situation. Such on-the-scene reviews of a candidate's present operations can be very helpful in assessing qualifications and potential. PV Page Two City of Shakopee 4. Along with the field interviews, the consultant will thoroughly investigate the backgrounds of the most promising candidates through discreet telephone and personal reference checks. 5. Following the field screening and background investigation, the consultant will prepare a report on each of the most promising candidates for review by the City Council. This report will provide specific information on the individual's educational and work history; accomplishments and growth potential; strengths and possible limitations. The consultant will personally deliver and review these reports with the City Council. On the basis of this review, final candidates will be selected for interviews in Shakopee. 6. The consultant will arrange for interviews of final candidates with the City Council. If possible, all interviews will be scheduled within a period of one to two days, depending upon the desire of the City Council. Prior to these interviews, the consultant will provide the City Council with some helpful material on interviewing techniques and will discuss the proposed procedure to be used in the selection process including a rating procedure. Extensive background material will be furnished to each member of the City Council on each candidate prior to the interview along with a list of questions for possible use by the Council. If directed by the Council, the consultant will assist in arranging for psychological evaluation and testing. 7. After the personal interviews, the consultant will meet with the City Council to review the individual ratings and assist in determining the top candidate. The consultant will assist in this process to the extent requested by the City Council. 8. If requested, the consultant will assist the City Council in putting together an appropriate compensation and employment package for the candidate selected which would be compatible with both parties. If requested by Council, the consultant will act as a spokesperson with the media when appropriate in order to maintain the integrity of the selection process as well as to protect the confidentiality and privacy of the candidates who are not hired. Timetable The search will normally run 60-90 days from the initial starting date of the search to the reporting of the new City Manager. This is somewhat dependent on the ability to place the announcement in the appropriate professional and trade publications. After further discussions with the Council, the consultant will prepare a timetable which will correspond to the various steps in the process. In consultation with Council, the consultant will develop a target date for the reporting of the new City Manager. Page Three City of Shakopee Fee The exact fee can be determined after consultation with City Council. The consultant will also bill expenses directly related to the assignment with Council's prior approval. Expenses include travel/entertainment; long distance; courier service and advertising when it is necessary. Our payment policy on searches is one-third of the estimated fee due 30 days after signing this agreement, one-third 60 days after commencing the search and the balance due 10 days after the search has successfully been completed. In the event the City terminates this agreement during the search, Sathe & Associates will retain the progress payments to that point. Guarantee The consultant offers a one-year guarantee on the selected candidate provided that working conditions and expectations of the organization do not change during that period of time. If the candidate leaves within that one year period of time, the consultant will return and assist in a new search at no additional fee, only to be reimbursed for expenses incurred. If requested by Council, the consultant agrees, at the end of the six-month period, to assist the City Council and City Manager in developing a work program which outlines the expectations of the City Council, City Manager and city staff. This can he done by utilizing both personal and phone contacts. The work program will contain objectives for the City Manager to accomplish in the ensuing 12-18 months. The only cost incurred for this additional service will be any expense associated with a visit to the community and other out-of-pocket expenses. 4th v�es L. ]3rimeyere & Associates Executive Search City of Shakopee Stat-Ile & Associcnies, Inc. E % EGIIIIVE SEARCH CO N S U L1 A 1, 1s Background Fact Sheet ■ Sathe& Associates, Inc.has been in personnel recruiting since 1974 and has been recognized and awarded in the industry for leadership in ethics and quality of performance. Since 1974 we have made over 2000 placements with over 400 companies. ■ In a recent study we established that 97%of all placements we've made since 1974 were successful hires(productive beyond the terms of our guarantee), ■ Associates at our firm have received many awards including"Recruiter-of-the-Year" in 1982, 1985 and 1986, and "Rookie-of-the-Year" in 1986. ■ Our founder, Mark Sathe, CPC, was nominated for membership in the Minnesota Business Hall of Fame in 1982. Mark has served the Minnesota Association of Personnel Consultants as President for two terms. As a CPC(Certified Personnel Consultant)Mark ranks among the elite few in the private placement industry to achieve this distinction. He serves on the boards of two other corporations and several civic organizations. In 1985 he was paid his industry's highest honor when the Minnesota Association of Personnel Consultants awarded him the DISTINGUISHED SERVICE AWARD. Recently the 1200 member Twin West Chamber of Commerce elected Mark as 1987 Entrepreneur-of-the-Year. ■ Via electronic mail we are affiliated with executive recruiters through three networks including a computerized system(The Source)which provides access to candidate databanks nationwide. These systems greatly increase our ability to identify talent in other national markets and overseas. ■ OUR PHILOSOPHY: Sathe & Associates, Inc. helps good companies get better by helping them hire the best people. We see our role as an extention of your human resource efforts. We're determined to help you fill your toughest hiring assignment on time and within budget and to fill that position with a superior candidatemie who exceeds your expectations-Through performance, we're striving to earn a reputation that puts us in a class by ourselves. So when a colleague asks you about executive recruiters,you'll say "Call Sathe &Associates, they're the best in the business" SUNSET RIDGE BUSINESS PARK•5821 CEDAR LAKE ROAD •MINNEAPOLIS, MINNESOTA 55416.612/546 21 GO•FAX 6121546 6930 WORT D TR�DE CENTER •30E 7T11 ST •SUITE 2260• SlPAUL. MINNESOTA 55101 •612/224.700D• FAX 612,223 8079 Sathe & Associates. Inc. JIM BRIMEYER Jim Brimeyer, with twenty years of experience in public sector management, joined Sathe & Associates Executive Search in July, 1988. Jim served in four cities, three as City Manager, including his last position as City Manager in St. Louis Park, MN with a budget of $28,000,000 and 230 employees. He also served in Worthington, Ohio and Wooddale, Illinois. fie began his career as Assistant City Manager in Park Ridge, Illinois after obtaining. a Master's Degree in Public Administration from Northern Illinois University. He received a B.A. degree from Loras College in Dubuque, Iowa. Community and professional activities include: • President of St. Louis Park Rotary (1987-88) • Minnesota City Management Association • Metropolitan Area Management Association • International City Management Association • Twin West Chamber of Commerce • League of Minnesota Cities • Ohio City Management Association - Past President • Worthington Ohio Jaycees - Distinguished Service Award At Sathe & Associates Executive Search, Jim concentrates his efforts in public sector recruiting at the top management and mid-management level. A second major effort includes executive search for private sector organizations that have a relationship with municipalities, counties and other public sector agencies. Jim is also available to serve as a facilitator for strategic planning and goal setting activities at both a policy making and administrative staff level. He has acted in this capacity for several organizations. "EVERY JOB IS A SELF-PORTRAIT OF THE PERSON WHO DID IT AUTOGRAPH YOUR WORK WITH EXCELLENCE" -ANONYMOUS Excellence is the Brimeyer approach. Jim has a proven track record in the areas of employee development and creating an atmosphere that contributes to high quality job performance. Throughout his career, Jim has demonstrated his creativity for providing solutions to difficult problems, utilizing trust, integrity and an effort towards excellence. Jim has developed an enviable reputation with his ability to identify the necessary ingredients that match the skill of an individual with the needs of the organization. Those skills and his commitment to excellence can work for you and your organization. .SUNS 73E isliSltJES PAF' • >o_t CED4R Lcpr p,�,_� . ;�IIvNE�P(7L151NIN JSOr�S&:+5 . 6294&_'t0 r. Y 6135�fi637.G S�i[ht' cC AssoCidles, IIIC. t v REFERENCES JIM BRIMEYER Lyle W. Hanks Richard Kappy Mayor President City of St. Louis Park Westwood Professional Services 5005 Minnetonka Blvd. 7415 Wayzata Blvd. St. Louis Park, MN 55416 Minneapolis, MN 55426 (612) 924-2500 (612) 546-0155 James Olds Lee Sheehy Mayor Partner City of Excelsior Popham, Haik, Schnobrich & Kaufman 339 3rd St. 3300 Piper Jaffray Tower Excelsior, MN 55331 Minneapolis, MN 55402 (612) 474-5233 (612) 334-2674 Dan Vogt John Colemen City Administrator Executive Director City of Shorewood Ohio Municipal League 5755 Country Club Road 40 S. Third Street Shorewood, MN 55331 Columbus, OH 43215 (612) 474-3236 (614) 221-4349 1971 - 1988 History of Hirino a City Administrator 4/27/71 Council accepted resignation of Marjorie R. Henderson and appointed Morris J. Anderson 8/17/73 Council accepted resignation of Morris J. Anderson effective 9/14/73 (his last meeting was 10/9/73) ; and authorized advertising to fill vacancy 9/11/73 Mayor Foslid suggested reviewing the available applications to decide on candidates for interviews 10/9/73 Res. No. 710 appointed Bill Fahey 3/9/76 Council accepted resignation of Bill Fahey effective 3/31/76; directed staff to prepare a job description for the Clerk-Administrator so we can advertise; appointed Fred Christianson, Acting Administator effective 4/1/76 4/20/76 Adopted Ord. No. 366 Re-defining and enlarging the City Administrator position; and was introduced to Loren Law of Loren Law & Associates 4/27/76 Council directed that an ad be placed in the Star & Tribune and tabled a letter received from Loren Law 5/4/76 Council hired Loren L. Law & Associates to conduct a personnel search to fill the vacancy of the City Administrator 8/2/76 Council accepted the employment agreement of Douglas Reeder effective 8/30/76 8/26/80 Council accepted resignation of Douglas Reeder; Hired Robert Pulscher to screen applicants 11/5/80 Adopted Res. No. 1739 appointing John K. Anderson City Administrator 10/4/88 Received resignation from John K. Anderson 3egular Seesic =..".a'r.apse. .._^.reu.•:, _ ;_0 _ ycr Herded?. calie9 the lee:4nr to dr!:,.r 7,5 tial'=-dar, _ - _ _ . Zn-:. +_i-ka c,ed la= 6t sp t_ _ - _ -47 _ - _ ceder: Epurrier; _F'nanze __r=ctQr, 1 a lard -..c "2-,-1 -:a lancer;CCLi:aan offered 3euolu:Run ::o. 1570 A Resolution :: t- Tie assessments For F.-tic 1 prove_ent Project M-3 (5clmes Street Reconstruction - .gun's Stor¢ Sewer), and moved for its adoption. City n_md r.. read t._ resolution. Roll Call: Ades - 9a_^beck, -ulla-^.jer, Colligan, Leroux Noes - Lebens M.-tion carried aullaneer/Leroux offered 3esalvt1c, No. 1560, A Resolution Adopting nsessments for Public Improvement Project 79-1 (Park Ricg. br Ave) and coved Or its aacption. .city Admin. read the resolution. 3011 .all, dyes - Unanimous Noes - hone F:otion carried Leroux/Lebens moved to accept t.e res'__notion of the City Admin. , with deepest reg ets. Motion da-r__c -nan;mpusly• City Caunc;lmemders expressed td edr r =_s an the resianati on o= ^.e City ;Lorin. and extended their D=eli Ace.. Y.av-rr -ar'oeck reported on the av cer- a - Roder, Pulscter t -.alp sc-aen and interview -applicants _ _ _ _e _ e ._s se ':Roe would Cost, _ --- - --_ ssicr. was -hen held or. shcc!d oe used as guidelines in 'r-ollander/:erouz moved t*.at 4f _ -e= __ _ -_ Robert is 'tine with other ccnsultac - - _ etre _-c':d go hie^f: . Pulscher to screen canc_c=ties position of "_-_ n.,ticn carried u.uv.i mouslY• J'_scussion was then held on the position of ecti-g :drain. - Ante^n of the City Advin. leaving and the placement of a new C_-y dd n. >:ayor tiarbeck saved he would be w+L"_ng to accept this position of Acting Admin- 3rief discussion was held. 'no!. Reinke =_lived and took :his sea:. Jiscpssion continued on guidelines for applicants for the nasi,=.- c n K=dsenta were -ace on leaedng the salary doer,- -_ _ ___ions rather than just open and perhaps the ting of --a prese-t salary ci.auld be el.=inated. It was -ma general ore ee:ce-t oT the _1 __y ahe next C':y .chin. shoc_j live eithin a 15 .t_ __Ave __ _r.=. =pee. '.11ander/Lebens moved ;a alae-- an - , as drawn on by the _ - :c:nc'_l. - - neer na;i--nal Ci:Y —=ers ewsle:ter: asid a- t -o r - from :^Lie.^..her Pitt Se ` ntamber tee i viea o .' _`iv to L' :;eld by per 22-_d &:%z te se_ec^ic •f n o _^e top ca::d'da7z2 - ^e da `_Y t o`Cit, Council Sy Septembe'- 3Ct:h. with -,e nee- : n_min. is be on board by 7a^:aary ! 1921. :•:oticn carried Lerouz/Cpiligen moved to r - aider i^e -cticn on hiring yr. R_ - Pc'rpher t screen ar-lica-s £cr t:-.e voxel:pm o: City ordain. s .....t call va:=-n o___ __ _..—. _.:.,.-. carried urad!=Gu:-lo. o_cher to rer-1 :_::. - -. - _ - r Jag .. ..c._... ... . . . . _ , hell_ _. .. . _.. _..Sens/ver_n: ev:ed _- -;c_•-_d_.- - __ - lGr . Official Minutes of the Common Council of the City or Shakopee loildillied A11 r1 all Il...lodioun NO 124 w crintri,111, 11'.42 PA. Nlul ILI, 'rl-rec neu w' h I itnil I raillJ 'Oe It tl l ill" I I'I! 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I220S) nA No to F I b II I- R ll ( 11 y ( I I to 1 111,NILLki,Lee S' 11 11 I Nt'. 1'lit,, n...ul 0 1 1 1 et R k Ill I e r ux I. Il erll J . . t kcl J lr i tl d Nor. ( I. I . It k III II I 1 1' y J I mr I> I II „c I. y %1 or 11111 'I' -I lod 1 w y 1 II I, k Ile II - f 11 1 11 IIIUntil I AI Y I 1} .,) I'. u . U :_ I 'c lillolitlt ) )2 1) id. k NINANINAlty 'I IIIl ( 'LN I 111 I. •' INk'N�aI II NIDI 1) 11 k f11.1 III III IIIxb fIl AI Ib.bnle Be ke 11711 Ir l ......./I ebe m' m vul r ry 1I ore- C-ry ly 0(11f IIx wmrLu .n LI Pill,, Itood I ur m Jel oltilLk Memo To: Mayor 6 Council Members From: Sohn K. Anderson, City Administrator Re: Probation Termination Date: October 10, 1988 Information Pursuant to the Personnel Policy every original appointment is subject to a probationary period of six months. Background David E. Hutton, City Engineer has successfully completed the required six month's probationary period. A six-month job evaluation has also been completed, therefore I recommend that his probationary status be terminated effective October 4, 1988. Alternatives 1. Continue Probation 2. Terminate Employee 3. Terminate Probation Recommendation Alternative No. 3 Action Requested Move to terminate the probationary status of David E. Hutton effective October 4, 1988. JKA:mmr CONSENT MEMO TO: John K. Anderson, City A nistrator FROM: Judith S. Cox, City Clerk RE: Release of Letter of Credit £or Heritage Development, Phase II DATE: October 12, 1988 INTRODUCTION: The developers of Heritage lst Addition have requested that the City release their letter of credit for the improvements to their development. BACKGROUND: The developers of Heritage lst Addition installed the public improvements to the 2nd phase of their development. The City constructed the improvements to the 1st phase and assessment them against benefitting properties. The utilities were completed previously and Council has already reduced the letter of credit for the utilities. The street construction has been recently completed, and the developers are now requesting release of the balance on the letter of credit. The City has been provided a maintenance bond for the street improvements, which has been approved by the City Attorney. According to the terms on the Developer's Agreement Council may release the letter of credit when the improvements are completed and a maintenance bond has been filed. The City Engineer has inspected and improved the street construction for Heritage lst Addition. ALTERNATIVES: 1) Release the Letter of Credit. 2) Do not release the Letter of Credit. RECOMMENDATIONS• Staff recommends Alternative #1, release the Letter of Credit. There is no reason to deny the request and retain the Letter of Credit. RECOMMENDED ACTION: Authorize proper City officials to release the balance of the Letter of Credit from Heritage Development, Inc. for improvements to Heritage lst Addition, Phase II. JSC/tiv 1988 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PAGE I CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV, 8 P.O. 8 MESSAGE 286004 10/12/88 212.05 ADAMS PEST CON INC PROF SERV 01-4310-361-31 212.05 + .•u rr rr•-CKS 286019 10/12/88 10.04 APACHE PAPER CO SUPPLIES 01-4210-181-18 78363 286019 10/12/88 67.03 APACHE PAPER CO SUPPLIES 01-4210-181-18 78363 286019 10/12/88 61 .77 APACHE PAPER CO SUPPLIES 01-4210-182-18 286019 10/12/88 54.67 APACHE PAPER CO SUPPLIES 01-4210-184-I8 78363 286019 10/12/88 131 .73 APACHE PAPER CO SUPPLIES 01-4210-311-31 78363 286019 10/12/88 84.84 APACHE PAPER CO SUPPLIES 01-4210-421-42 78363 286019 10/12/86 112.43 APACHE PAPER CO SUPPLIES 01-4210-621-62 78363 542.51 r .....r ...-LKS 286024 10/12/88 814.08 ASSOCIATED ASPHALT SURFACE MAT 01-4215-429-42 814.08 ••ur• rr•-CN8 286026 10/12/88 73.47 AUTO CENTRAL SUPPLY SUPPLIES 01-4210-426-42 286026 10/12/88 48.88 AUTO CENTRAL SUPPLY EQUIP MAINT 01-4232-321-32 286026 10/12/88 12.80 AUTO CENTRAL SUPPLY EQUIP MAINT 01-4232-426-42 286026 10/12/88 72.50 AUTO CENTRAL SUPPLY EQUIP MAINT 01-4232-441-44 207.65 r uu• u •-CNS 286035 10/12/80 46,42 ASSOC MECH CONTR INC BLDG MAINT 01-4230-181-18 286035 10/12/88 52.52 ASSOC MECH CONTR INC BLDG MAINT 01-4230-184-18 286035 10/12/88 301 .38 ASSOC MECH CONTR INC BLDG MAINT 01-4230-617-61 286035 10/12/88 191 .96 ASSOC MECH CONTR INC BLDG MAINT 01-4230-630-62 592.28 r..... +a .- K 286059 10/12/88 15.83 BUSINESS OUTFITTERS SUPPLIES 01-4210-171-17 286059 10/12/88 33.81 BUSINESS OUTFITTERS SUPPLIES 01-4210-181-18 286059 10/12/88 663.03 BUSINESS OUTFITTERS SUPPLIES 01-4210-311-31 286059 10/12/88 1 .81 BUSINESS OUTFITTERS SUPPLIES 01-4210-319-31 286059 10/12/88 2.14 BUSINESS OUTFITTERS SUPPLIES 01-4210-333-33 286059 10/12/88 49.14 BUSINESS OUTFITTERS SUPPLIES 01-4210-335-33 266059 10/12/88 65.85 BUSINESS OUTFITTERS SUPPLIES 01-4210-411-41 286059 10/12/86 52.58 BUSINESS OUTFITTERS SUPPLIES 01-4210-911-91 884.19 r r.r.r• ...-CNS 286061 10/12/88 1,630.84 BRYAN ROCK PRODUCTS SURFACE MAT 01-4215-427-42 1 .630.84 . •....• u.-CNS 286068 10/12/88 8.00 THOMAS G.BROWNELL TRAVEL 6 SUBSIST 01-4330-311-31 1988 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PACE E CHECK N0, DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0. INV. 0 P.O. 0 MESSAGE 8.00 + ru+++ --.-CNS 286090 10/12/88 150.45 CHAPIN PUBLISHING PRINT 6 PUB 25-4350-521-41 150.45 r 286091 10/12/88 14.00 CARB 6 TURBO BY INC EQUIP MAINT 01-4232-312-31 286091 10/12/88 187.94 CARS 6 TURBO SY INC EQUIP MAINT 01-4232-441-44 286091 10/12/88 615.25 CARS 6 TURBO BY INC CAPITAL EQUIP 01-4511-421-42 286091 10/12/88 615.25 CARE 6 TURBO BY INC CAPITAL EQUIP 01-4511-621-62 1 ,432.44 + +rrr<+ ru-CKS 286098 10/12/88 1 ,390.43 COMM OF TRANS PROF SERV 21-4310-561-41 67319 1 ,390.43 r +««waw •r♦-CNB 286106 10/12/88 32.28 JULIUS A. COLLER 11 PROF SERV 01-4110-161-16 286106 10/12/88 2,335.66 JULIUS A. COLLER 11 PROF SERV 01-4310-161-16 286106 10/12/88 160.00 JULIUS A. COLLER 11 LEGAL FILING FEE 01-4316-161-16 2,527.94 + «++««• +++-CNS 286119 10/12/88 57.08 COMM. AUDITORS EQUIP MAINT 01-4232-311-31 431060 57.08 + 286115 10/12/88 19.00 C.H. CARP. LUMBER SUPPLIES 01-4210-622-62 266115 10/12/88 21 .68 C.H. CARP. LUMBER BLDG MAINT 01-4230-630-62 286115 10/12/88 5.65 C.N. CARP. LUMBER EQUIP MAINT 01-4232-426-42 46.33 r •++«+• +r+-CKS 286120 10/12/88 40.00 DEN-CON LANDFILL INC UTILITIES 01-4370-427-42 40.00 « ««♦«++ u•-CNS 286126 10/12/88 377.58 DICTAPHONE CAPITAL EQUIP 01-4511-311-31 377.58 « 286134 10/12/88 639.00 EARL F.DRESSEN MOTOR FUEL 01-4222-441-44 13610 639.00 + «u+«+ u«-CKS 286147 10/12/88 23.92 EASTMAN DRUG SUPPLIES 01-4210-311-31 286147 10/12/88 12.05 EASTMAN DRUG SUPPLIES 01-4210-119-31 286147 10/12/88 4.95 EASTMAN DRUG SUPPLIES 01-4210-333-33 1988 CITY OF SHAKOPEE CHECK REGISTER 10-12-86 PAGE 3 CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. M P.O. M MESSAGE 40.92 + rrwr«r wwr-CKS 286158 10/12/88 65.99 EGGHEAD DIS SOFTU SUPPLIES 01-4210-154-15 65.99 r rraar+ aa«-CKS 286179 10/12/88 11 . 15 FIRST AVE CLEANERS BLDG MAINT 01-4230-181-I8 286179 10/12/88 11 . 15 FIRST AVE CLEANERS BLDG MAINT 01-4230-182-I8 286179 10/12/86 11 . 15 FIRST AVE CLEANERS BLDG MAINT 01-4230-311-31 286179 10/12/88 11 .15 FIRST AVE CLEANERS BLDG MAINT 01-4230-421-42 44.60 rw rw*w wrr-CKS 286185 10/12/88 23.00 GOPHER STATE TRUCK EQUIP MAINT 01-4232-426-42 21329 23.00 + *r+w«r raa-CKS 286204 10/12/88 11 .52 HARMONS HOPE SUPPLIES 01-4210-622-6E 286204 10/12/88 8.38 HARMONS HOVE BLDG MAINT 01-4230-617-61 286204 10/12/88 10.71 HARMONS HOVE BLDG MAINT 01-4230-630-62 286204 10/12/88 80.01 HARMON$ HOVE EQUIP MAINT 01-4E32-321-32 110.6E w rrww«• wxr-CKS 286210 10/12/88 25,937.35 HOLST EKC INC OTHER IMPROV 71-4519-557-41 25,937.35 286211 10/12/88 6.00 HENNENS ICO EQUIP MAINT 01-4232-312-31 286211 10/12/88 12.00 HENNENS ICO EQUIP MAINT 01-4232-426-42 286211 10/12/88 7.00 HENNENS ICO EQUIP MAINT 01-4232-631-62 2s.00 r rrrrr+ +a+-CKS 286213 ID/12/88 846,651 .46- HARDRIVES INC SEAL COATING 01-4242-428-42 286213 10/12/SB 846,651 .46 HARDRIVES INC SEAL COATING 01-4242-428-42 286213 10/12/88 84,651 .46 HARDRIVES INC SEAL COATING 01-424E-428-42 286213 10/12/88 113,056.93 HARDRIVES INC OTHER IMPROV 26-4519-559-41 286213 10/IE/88 17,349.37 HARDRIVES INC OTHER IMPROV 65-4519-567-41 215,057.76 + as raar •aa-CK8 286217 10/12/88 35.00 HENNEN ELEC INC EQUIP MAINT 01-4232-427-42 2095 35.00 r raw*r« a*+-CKS 286221 10/12/88 20,500.39 HNTB PROF SERV 29-4310-552-41 1986 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PAGE 4 CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. # P.O. # MESSAGE 20.500.39 + »r+-CKS 286245 10/12/88 568.57 JIM HATCH SALES INC SUPPLIES 01-4210-421-4E 286245 10/12/88 469.08 JIM HATCH SALES INC SUPPLIES 01-4210-431-42 286245 10/12/88 281 .20 JIM HATCH SALES INC SUPPLIES 71-4210-711-71 1 ,318.85 w +r--CNS 286263 10/12/88 34.65 CLAUDE KOLB TRAVEL 6 SUBSIST 01-4330-461-42 286263 10/12/88 23. 17 CLAUDE KOLB TRAVEL 6 SUBSIST 01-4330-651-65 57.82 + trr-CKS 286267 10/12/88 3.00 KOEHNENS STANDARD EQUIP MAINT 01-4232-121-IE 286267 10/12/88 47.28 KOEHNENS STANDARD EQUIP MAINT 01-4232-312-31 206267 10/12/88 3.00 KOEHNENS STANDARD EQUIP MAINT 01-4232-319-31 286267 10/12/88 6.00 KOEHNENS STANDARD EQUIP MAINT 01-4232-411-41 59.28 rtt.x+ «rr-CKS 286273 10/12/88 8.10 DENNIS KRAFT TRAVEL 6 SUBSIST 01-4330-221-22 B. 10 t«rtwa r».-CKS 286287 10/12/88 3.20 LAND EQUIPMENT EQUIP MAINT 01-4232-426-42 066715 3.20 + tt«xr. trr-CKS 286301 10/12/88 739.50 LOCAL UNION #320 REMIT UNION DUES 81-4924-000-00 739.50 + »++- K 286329 10/12/88 441 .42 MIDWEST 8 6 S INC SUPPLIES 01-4210-426-42 441 .42 + r+«r«* t• •-CKS 286332 10/12/88 67.75 MTI DIST CO EQUIP MAINT 01-4232-631-62 729677 67.75 » +• •- KB 286334 10/12/88 73.65 MN VALLEY ELEC UTILITIES OI-4370-351-31 286334 10/12/88 318.25 MN VALLEY ELEC UTILITIES 01-4370-427-42 391 .90 + .• •-CK6 1988 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PAGE 5 CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV, N P.O. 9 MESSAGE 286337 10/12/88 19.13 HINNEGASCO UTILITIES DI-4370-181-18 286337 10/12/88 3.00 MINNECASCO UTILITIES 01-4370-182-18 286337 10/12/88 8.85 MINNEGASCO UTILITIES 01-4370-311-31 286337 10/12/88 124.80 MINNEGASCO UTILITIES 01-4370-321-32 286337 10/12/38 17.71 MINNEGASCO UTILITIES 01-4370-421-42 286337 10/12/88 40.09 MINNEGASCO UTILITIES 01-4370-611-61 286337 10/12/88 12.87 MINNEGASCO UTILITIES 01-4370-622-62 226.45 a r a.... rra-CKS 286346 10/12/88 12.59 MOTOR PARTS SUPPLIES 01-4210-426-42 286346 10/12/88 172.40 MOTOR PARTS EQUIP MAINT 01-4232-321-3E 286346 10/12/88 485. 19 MOTOR PARTS EQUIP MAINT 01-4232-441-44 286346 10/12/88 182.95 MOTOR PARTS EQUIP MAINT 01-4232-631-62 853. 13 r 286347 10/12/88 37.50 MOR-TEL-CO EQUIP MAINT 0I-423E-31I-31 E86347 10/12/88 5.50 MOR-TEL-CO EQUIP MAINT 01-4232-426-42 43.00 r •ra... ++ +-CK5 286369 10/12/88 250.00 MN CONUAY FIRE EQUIP MAINT 01-4232-321-32 250.00 a rwaraa --r-CNS 286380 10/12/88 75,059.88 NORTHOALE CONST INC OTHER IMPROV 65-4519-566-41 75,OS9.88 + u.r.w +ra-CKS 286]91 10/12/88 968.00 NEENAH FOUNDRY CO SUPPLIES 73-4210-739-73 516869 288.00 + wr wrwa s.-CKS 286412 10/12/88 3,094.25 0 S M 6 ASSOC INC PROF SERV 25-4310-521-41 266412 10/12/83 2,329. 16 0 S M 6 ASSOC INC PROF SERV 65-4310-568-41 5,423.41 a arca+• r.+-CKS 286428 10/12/08 990.00 PATCHIN 6 ASSOC INC PROF SERV 25-4310-521-41 8741 990.00 . z.r-CKS 286430 10/12/88 21 .00 PEARSON FLORISTS MISC 01-4499-III-I1 21 .00 . rra.. .+a-CN6 286438 10/12/88 471 .91 PRIOR LANE AGG. SURFACE MAT 01-4215-433-42 1968 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PACE 6 CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. S P.O. 0 MESSAGE 286438 IO/12/88 32.45 PRIOR LAKE AGC. SURFACE MAT 01-4215-622-62 504.36 a«a«aa «• •-LKS 286440 10/12/88 4.00 PARKSIDE PRINT INC SUPPLIES 01-4210-tS1-15 286440 10/12/88 89.00 PARKSIDE PRINT INC PRINT 6 PUB 01-4350-161-I6 286440 10/12/88 199.79 PARKSIDE PRINT INC PRINT 6 PUB 01-4350-311-31 292.79 waauw www-CNS 286999 10/12/88 539.70 PRRECISION LABS INC SUPPLIES 01-4210-426-42 539.70 a as«a a« w.•-CKS 286461 10/12/88 9.75 REYNOLDS WELDING SUPPLIES 01-4210-426-42 286461 10/12/88 6.00 REYNOLDS WELDING SUPPLIES 01-4210-441-44 15.75 « au«aw u •-CNS 286470 10/12/88 14.63 MARILYN REMER TRAVEL 6 SUBSIST 01-4330-158-IS 14.63 a a as aa« w• •-CKS 286502 10/12/88 15.00 SHAKOPEE FORD SUPPLIES 01-4210-426-42 286502 10/12/88 29.28 SHAKOPEE FORD EQUIP MAINT 01-4E32-441-44 44.28 a «a«-CKS 286505 10/12/88 21000.00 SHAKOPEE ACCESS CORP "ISO 01-3690-000-00 286505 10/12/88 2,729.50 SHAKOPEE ACCESS CORP PROF SERV 16-4310-231-23 4,7E9.50 a a4 wa«a u«-CKS 286507 10/12/88 276.00 SHAKOPEE TIRE 6 AUTO EQUIP MAINT 01-4232-312-31 276.00 a 286500 10/12/88 139.50 SOUTHWEST SUBURBAN PROMOTIONS 01-4319-178-17 286508 10/12/8@ 1 , 116.36 SOUTHWEST SUBURBAN PRINT 6 PUB 01-4350-131-13 286508 10/12/88 202.50 SOUTHWEST SUBURBAN PROMOTIONS 14-4319-143-14 286508 10/12/88 48.72 SOUTHWEST SUBURBAN PRINT 6 PUB 25-4350-521-41 286508 10/12/88 35.28 SOUTHWEST SUBURBAN PRINT 6 PUB 30-4350-506-41 1 ,542.36 « 286509 10/12/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4370-161-18 286509 10/12/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4370-182-I8 286509 10/12/88 9.50 SHAKOPEE SERVICES UTILITIES 01-4370-184-I8 286509 10/12/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4370-311-31 286509 10/12/BS 26.00 SHAKOPEE SERVICES UTILITIES 01-4370-321-32 1988 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PAGE 7 CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0, INV. 8 P.O. 8 MESSAGE 286509 10/12/88 26.00 SHAKOPEE SERVICES UTILITIES 01-4370-421-42 286509 10/12/88 78.00 SHAKOPEE SERVICES UTILITIES 01-4370-621-6E 217.50 •-CN6 286517 10/12/88 160.20 SPUC BLDG MAINT 01-4230-441-44 286517 10/12/88 653.62 SPUC UTILITIES 01-4370-181-18 286517 10/12/88 602.57 SPUC UTILITIES 01-4370-182-18 286517 10/12/88 506.08 SPUC UTILITIES 01-4370-311-31 286517 10/12/88 11 .50 SPUC UTILITIES 01-4370-321-32 286517 10/12/88 19.50 SPUC UTILITIES 01-4370-351-31 286517 10/12/88 1.012.15 SPUC UTILITIES 01-4370-421-42 286517 10/12/88 349.68 SPUC UTILITIES 01-4370-427-42 286517 10/12/88 4,821 .37 SPUC UTILITIES 01-4370-611-61 286517 10/12/88 81 .36 SPUC UTILITIES 01-4370-622-62 286517 10/12/88 6.58 SPUC UTILITIES 01-4370-626-62 286517 10/12/88 258.20 SPUC UTILITIES 01-4370-628-62 286517 10/12/88 040.00 SPUC OTHER IMPROV 65-4519-563-41 286517 10/12/88 3.810.00 SPUC DATER CONNECTS 83-3831-000-00 286517 10/12/08 630.00 SPUC DATER METERS 83-3832-000-00 13,762.81 u ur+ •••-CKB 286520 10/12/88 35.00 STARKS CLEANING BLDG MAINT 01-4230-181-18 286520 10/12/88 25.20 STARKS CLEANING BLDG MAINT 01-4230-182-18 286520 10/12/88 9.50 STARKS CLEANING BLDG MAINT 01-030-184-18 286520 10/12/88 18.30 STARKS CLEANING BLDG MAINT 01-4230-321-32 88.00 r •r ur• r••-CKB 286524 10/12/88 80.00 STREICHERS SUPPLIES 01-4210-311-31 286524 10/12/88 19.50 STREICHERS EQUIP MAINT 01-4232-312-31 99.50 •r•ur u♦-CKS 286527 10/12/88 2.49 SUPERAMERICA SUPPLIES 01-4210-312-31 286527 10/12/88 55.60 SUPERAMERICA MOTOR FUEL 01-4222-312-31 58.09 •rrru rr•-CKS 286536 10/12/08 26.34 CITY OF SHAKOPEE UTILITIES 01-4370-181-18 286536 10/12/88 102.26 CITY OF SHAKOPEE UTILITIES 01-4370-182-18 286536 10/12/88 44.93 CITY OF SHAKOPEE UTILITIES 01-4370-321-32 286536 10/12/88 1,042.97 CITY OF SHAKOPEE UTILITIES 01-4370-421-42 286536 10/12/88 103.07 CITY OF SHAKOPEE UTILITIES 01-4370-611-61 286536 10/12/88 2,116.75 CITY OF SHAKOPEE UTILITIES 01-4370-621-62 286536 10/12/88 215.34 CITY OF SHAKOPEE UTILITIES 01-4370-911-91 286536 10/12/88 30.60 CITY OF SHAKOPEE UTILITIES 15-4370-191-19 3.682.26 •-CN6 1988 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PAGE B CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0, INV. 0 P.O. M MESSAGE 286542 10/12/88 80.65 FULTON SCHLEISMAN CONF 6 SCHOOLS 01-4390-333-33 80.65 •++rrr rr•-CKS 286581 10/12/88 15.25 U 8 WEST COMM TELEPHONE 01-4321-111-11 286581 10/12/88 16.99 U S VEST COMM TELEPHONE 01-4321-121-12 286581 10/12/88 30.50 U S WEST COMM TELEPHONE 01-4321-131-13 286581 10/12/88 97.62 U S VEST COMM TELEPHONE 01-4321-151-I5 286SB1 10/12/88 45.75 U S VEST COMM TELEPHONE 01-4321-171-17 286581 10/12/88 115.03 U S VEST COMM TELEPHONE 01-4321-182-18 286581 10/12/88 372.85 U 8 VEST COMM TELEPHONE 01-4321-311-31 286581 10/12/88 54.07 U S WEST COMM TELEPHONE 01-4321-321-32 286581 10/12/88 61 .30 U 8 WEST COMM TELEPHONE 01-4321-331-33 286581 10/12/88 14.10 U S VEST COMM TELEPHONE 01-4321-351-31 286581 10/12/88 61 .00 U 8 WEST COMM TELEPHONE 01-4321-411-41 286581 10/12/88 123.32 U S VEST COMM TELEPHONE 01-4321-421-42 286581 10/12/88 .77 U S VEST COMM MISC 01-4499-171-tT 286581 10/12/88 15.25 U B WEST COMM TELEPHONE 15-4321-191-19 286581 10/12/88 15.25 U S WEST COMM TELEPHONE I6-4321-231-23 1 ,039.05 + rwrwr+ rrr-CKS 286606 10/12/88 3,705.48 VAN POOL SERV INC UTILITIES 14-4370-143-14 3,705.48 + •«r+a+ rrr-CKS 286630 10/12/88 17,802.72 WASTE MANAGEMENT UTILITIES 01-4370-721-72 17,802.72 + 286631 10/12/88 10,740.80 WIDMER INC OTHER IMPROV 65-4519-564-41 10,740.80 + r+waw+ ara-CK9 286637 10/12/88 48.32 YARUSSOS HDW CO SUPPLIES 01-4210-335-33 286637 10/12/88 20.58 YARUSSOS HDW CO SUPPLIES 01-4210-421-42 286637 10/12/88 5.96 YARUSSOS HDW CO SUPPLIES 01-4210-426-42 286637 10/12/88 5.48 YARUSSOS HDW CO SUPPLIES 01-4210-622-62 286637 10/12/86 12.98 YARUSSOS HDW CO SUPPLIES 01-4210-630-62 286637 10/12/88 4.79 YARUSSOS HOW CO SUPPLIES 01-4210-651-65 286637 10/12/88 3.69 YARUSSOS HDW CO BLDG MAINT 01-4230-630-6E 286637 10/12/88 9.44 YARUSSOS HDW CO EQUIP MAINT 0I-423E-426-42 111 .24 r•++a+ +aa-CKS 286800 10/12/88 47.00 ARMOR SECURITY INC BLOC MAINT 01-4230-311-31 5789 47.00 + 286801 10/12/68 34.57 AM LAFRANCE EQUIP MAINT 01-4232-321-32 34.57 r 1988 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PAGE 9 CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. 11 P.O. • MESSAGE 286802 10/12/68 59.84 BEN MEADOWS CO INC SUPPLIES 01-4210-411-41 59.84 286803 10/12/88 35.00 COMM TRANS REPO DUES 6 SUBSCRIPT 14-4391-142-14 3955 35.00 286804 10/12/88 833.00 CITY OF EAGAN PROF BERV 01-4310-911-91 833.00 286805 10/12/88 5.68 ECONOMICS PRESS INC DUES 6 SUBSCRIPT 01-4391-131-I3 5.68 286806 10/12/88 94.00 ENP DUES 6 SUBSCRIPT 01-4391-411-41 94.00 286807 10/12/SS 101 .25 JOHN FLYNN TRAVEL 6 SUBSIST 01-4130-312-31 101 .25 286808 10/12/88 65.00 INTERNATL INSITIUTE DUES 6 SUBSCRIPT 01-4391-131-13 65.00 286609 10/12/88 2,099.69 JIMS IN 6 EXT BLDG MAINT 01-4230-617-61 2,099.69 + 28fi810 10/12/88 30,290.42 JOB EREC 6 ENG INC OTHER IMPROV 13-4519-198-19 30,290.42 + 286811 10/12/88 4,592.93 AUSTIN KELLER CO INC OTHER IMPROV 30-4519-506-41 4,592.91 + 286812 10/12/88 25.00 M.A.U.M.A. DUES 6 SUBSCRIPT 01-4391-171-17 25.00 286813 10/12/88 285.82 MIDWEST BUSINESS PRO SUPPLIES 01-4210-311-31 285.82 + 286814 10/12/88 85.00 DAVID NELSON CONF 6 SCHOOLS 01-4390-312-31 85.00 286815 10/12/88 60.00 N F L C P DUES 6 SUBSCRIPT 16-4391-231-23 60.00 + E86816 10/12/88 275.00 NATIONAL SOCIETY DUES 6 SUBSCRIPT 01-4391-411-41 275.00 + 286817 10/12/88 35.96 NEWTON PARKER SUPPLIES 01-4210-315-33 35.96 + 286618 10/12/88 66.00 SCOTT THEIS PROF SERV 01-4310-321-32 66.00 + 286819 10/12/88 19.44 VARDA ALARM EQUIP MAINT 01-4232-313-31 12198 19.44 + 286820 10/12/88 5.00 JOE ZAK TRAVEL 6 SUBSIST 01-4330-111-11 1968 CITY OF SHAKOPEE CHECK REGISTER 10-12-88 PACE 10 CHECK NO. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV. 6 P.O, 8 MESSAGE 5.00 ar««w« ru.-CKS 139,150.60 FUND 01 TOTAL GENERAL FUND 30,290.42 FUND 13 TOTAL PARK RESERVE FUND 3,942.98 FUND 14 TOTAL TRANSIT 45.85 FUND 15 TOTAL HRA 2,804.75 FUND 16 TOTAL CABLE 1 ,390.43 FUND 21 TOTAL CAPITAL IMPROVEMENT FO 4,283.42 FUND 25 TOTAL DRAINAGE CAPITAL PROJECT 113,056.93 FUND 26 TOTAL DOWNTOWN REDEVELOPMENT 20,500.39 FUND 29 TOTAL 169 BRIDGE-JUNCTION 4,628.21 FUND 30 TOTAL 1987A IMPROVEMENT-CP 106,319.21 FUND 65 TOTAL 1966 IMPROVEMENT - CP 26,218.55 FUND TI TOTAL SEWER FUND 288.00 FUND 73 TOTAL STORM DRAINAGE UTILITY 739.50 FUND 81 TOTAL PAYROLL TRUST 4,440.00 FUND 83 TOTAL UTILITY TRUST 458.099.24 TOTAL ACCOUNTS PAYABLE LEDGER 1988_ Month October Page 1 Batch # Debit_Acct. Cr. Acct. Amount Remarks Ck. No. Vendor Ck. Amt. 01.4321.321. 32 01.1010 $ 4.95 Telephone 27617 MN Cellular $ 4.95 84.3131.000.00 84.1010 342.00 C.O. Chg. 27618 Gardner Bros. 342.00 84.3131.000.00 84.lolo 352.80 C.O. Chg. 27619 Hallmark Homes 352.80 01.4390.171.17 01.1010 25.00 Conf & Schools 27620 Metro Council 25.00 14.4390.142.14 14.lolo 80.00 Conf & Schools 27621 MN Public Transit 80.00 01.3890.000.Go 01.1010 204.49 Mise 27622 Heritage Dev 2011.49 83.4929.000-00 83 1010 1,742.98 Remit State Surchg 27623 MN State Trees 1,742.98 71.4411.711.71 71.1010 71,104.56 Current Use Chg 27624 Metro Waste 71-3833-000-00 71.1010 4,573.80 SAC Chg. 27624 1. 75,678.36 01.4390.171.17 01.1010 18.50 Conf & Schools 27625 City of Minnetonka 01.4390.131.x,3 01.1010 18.50 " 27625 01.4390.331.33 01.1010 18.50 27625 " _01.4390.131.13 01.1010 18.50 " 27625 74.00 85.1010.000.00 85.1010 876.39 Transfer 27626 Dain Bosworth 876.39 85.1010.000.00 85-1010 1,000,876.39 Transfer 27627 1st Nat'l - Shakopee 1,000,876.39 01.4100.172.17 01.1010 341.51 Salaries-FT 27628 Julie Kellermann 341.51 81.4920.000.00 81.1010 7,997.95 Remit FIT 27629 1st Nat'l - Shakopee 81.4922.000.00 81.1010 6,365.92 Remit FICA 27629 81.4928.000.00 81.1010 186.50 Remit Medicare 27629 " 14,550.37 81.4931.000.00 81.1010 1,.235.00 Remit Payroll Sav 27630 1st Nat'l - Shakopee 10235.00 81.4921.000.00 81.1010 3,140.88 Remit SIT 27631 Comm of Revenue 3,140.88 81.4927.000.00 81.1010 50.00 Remit Defer Comp 27632 IDS 50.00 81.4927.000.00 81.1010 4,135.08 Remit Defer Comp 27633 PEBSCO 4,135.08 81.4923.000.00 81.1010 8,776.31 Remit PERA 27634 PERA 8,776.31 84.3131.000.00 84.1010 502.20 C.O. Chg. 27635 Gardner Bros. 502.20 81.4925.000.00 81.1010 11,941.21 Remit Health & Life 27636 Principal Mutual 11,941.21 ol.4330.221.22 01.1010 15.75 Travel & Subsist 27637 Barry Stock 16.4330.231.23 16.1olo 6.75 27637 14.4330.142.14 14.ioio 28.36 " 27637 50.86 ACCOUNTS PAYABLE LEDGER 1988_ Month October Page 2 Batch # Debit Acc L. Cr. Acct. Amount Remarks Ck. No. Vendor Ck. Amt. 01.4321.331.33 01.1010 $ .91 Telephone - 27638 A T & T $ 01.4321.171.17 01.1010 2.28 27638 " 01.4321.411.41 01.1010 1.58 " 27638 " 01.4321.151.15 01.1010 2.54 " 27638 " 01.4321.121.12 01.1010 5.23 27638 " o1.4321.321.32 01.1010 i.o4 " 27638 01.4381.182.18 01.1010 14.27 " 27638 " o1.4321.311.31 01.1010 38.76 27638 01.4499.331.33 01.1010 3.56 Misc 27638 " 01.4499.171.17 01.1010 4.61 27638 o1.4499.411.41 01.1010 5.46 27638 " o1.4499.121.12 01.1010 1.53 27638 81.77 01.4310.163.16 01.1010 9,690.4o Prof Serv. 27639 Kress & Monroe Chrtd 01.4310.161.16 01.1010 3,398.64 27639 " 25 4310.521.4'1 25-1010 2,070.70 " 27639 15,159.74 01.4222.441.44 01.1010 11,547.80 Motor Fuel 27640 Rollins Oil Co. 11,547.80 01.3132.000.00 01.1010 34.00 Bldg Permits 27641 Timothy Platt 83.3830.000.00 83.1010 1.00 State Surchg 27641 1135.00 01.4310.333.33 01.1010Prof Sery 27642 Terry Krominga 658.40 $1,152,463.49 T1,152, 3. 9 FUND TOTALS 01 - General Fund $ 26,076.71 14 - Transit 108.36 16 - Cable 6.75 25 - Drainage Capital Projects 2,070.70 71 - Sewer Fund 75,678.36 81 - Payroll Trust 43,828.85 83 - Utility Trust 1,743.98 84 - Escrow 1,197.00 85 - Investment Trust 1 001 752.78 MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineev- W SUBJECT: Pavement Management System DATE: October 13 , 1988 INTRODUCTION: Staff has requested that $50 , 000 be included in the 1989 Engineering Department Budget to implement a Pavement Management System. The City Council has questioned the need for such a system and specifically the cost involved in implementing it. Prior to the final decisions being made involving. the overall 1989 Budget, staff would like to provide Council with additional information regarding Pavement Management Systems and justification for requesting. it. BACKGROUND: The current method of evaluating streets for the pavement preservation program is to basically perform a "windshield inspection" . Due to the technologies available today and the need to get the most for our dollar, a more systematic system of evaluating streets is needed . Pavement Management is the process of making maintenance and rehabilitation decisions for the streets in a network. In the face of limited budgets , rapidly accelerating costs and deteriorating roadways, cost effective and timely decisions must be made if tax dollars are to be expended in the most cost effective manner. The heart of an effective Pavement Management System includes: 1 . An accurate and comprehensive condition survey; 2 . Development of reliable prediction models or performance curves; 3 . Proper timing and economic evaluation of maintenance and rehabilitation procedures; and 4. Analysis of budge level impact on annual programs. Pavements deteriorate at different rates depending on traffic level , pavement thickness, soil condition and climatic conditions (freeze/thaw cycles) . Consequently, pavements in one part of the City will deteriorate at different rates from pavements in another part. Arterial streets will deteriorate more rapidly than residential streets . Streets which carry heavy traffic loads will reach a critical point of deterioration at which the load bearing capacity and the ride quality diminish at a much more rapid rate than in the earlier years of the pavements' life. Residential streets (low traffic volume) tend to deteriorate at a much more consistent rate. The critical point of deterioration is considered to be the point at which a major repair strategy, such as an overlay, is needed in order to restore the pavement to its original quality in terms of ride quality and load bearing capacity . If this critical point of repair is missed by one or more years, the cost of full pavement restoration rapidly increases Generally, a delay of two or three years will result in a rehabilitation cost four to five times as great as repair costs completed at the appropriate point in time . Precious tax dollars have been expended ineffectively. The following graph illustrates this point: 72 FIGURE 1 > 0% 2 o� m o�alny 0 4ssu t Slurry or CMC Sial Merer paC V ln.esi Annuol geam!oo CostEoc+ IM 0 _ _ wuon Coe+ A¢-otoEan. Ino-: wa _Reno wnl Cvz1 +< !e o � +s 1! Dtlgea n <o Mer % Rood D-+ertomlw �hly Dmd Tm- 12.1.Time Totol Foilure >` < 8 12 16 Yeori Without proper pavement condition information and reliable prediction models engineered to account for local conditions, the determination of the point at which a pavement will reach its critical point of deterioration is very difficult , if not impossible. City engineers and street maintenance staff can more readily make timely and cost effective decisions when utilizing the data produced by a well engineered Pavement Management system. COST SUMMARY Staff has contacted several consultants in this field and based on overall costs versus the cuality of the product, feels that the firm called Pavement Management Systems would best serve the City of Shakopee.. Their proposal consists of the following: I. Data Collection a. Surface Distress and Ride Quality Survey = $120/mile b. Deflection Survey = $ 200/mile II. Reports and Analysis a. Hard Copy = $ 5 ,000 b . Computer software Series 20 = $18 ,000 Series 30 = $30 ,000 Series 40 = $60 ,000 Staff has estimated the data collection costs to be approximately $30 ,000, based on a total mileage in the City of Shakopee of 100 miles . The computer software that would best serve Shakopee would be the Series 20 or Series 30 , for a cost of $18 , 000- 30 , 000 . Hence , a total amount of $50 ,000 was requested in the budget. Those costs can be reduced substantially or spread out over several years by a number of methods. The first involves reducing the amount of data collection necessary. If we subtract all the state aid and county highway mileage the total mileage of City streets can be reduced to approximately 52 miles. This can be further reduced to 47 miles by eliminating all gravel streets from the surveys. In addition, if we eliminate those streets that are definitely beyond pre-serving and those streets out in the rural part of Shakopee , the mileage can be reduced further. The data collection can be achieved for a little as $15,000 based on the above discussion. Another savings would be to delay purchasing the computer software until 1990 . The Series 20 software basically organizes the data and is more of a maintenance orientation program. The Series 30 software includes decision trees that project future needs and develops strategies for managing the streets using cost estimates for our area. Staff is recommending the Series 30 software for at a cost of $30 ,000 . Series 40 , 50 and 60 continue to rise in cost and are more designed for major metropolitan cities. Other cities and counties in the metropolitan area, as well as many D. O.T.s are realizing the importance of such systems and the overall benefits in spending tax dollars wisely. Attached are several articles from various governmental agencies discussing their views of PMS . Staff encourages the City Council to carefully review the overall benefits of this system before making a decision. ALTERNATIVES: 1 . Authorize staff to include $50 ,000 in the 1989 Budget for the purposes of implementing a Pavement Management System. 2 . Approve of the idea of implementing a Pavement Management System, but spread the costs over a 2-year period by doing the data collection in 1989 ( $15 ,000) but purchasing the computer software in 1990 ($30 ,000) . 3 . Request additional information from staff on this subject. 4 . Deny the request. RECOMMENDATION: Staff recommends Alternative No. i or 2 . It should also be pointed out that the proposed 1989 budget had recommended that the cost for this system be paid for out of an existing surplus fund rather than the General Fund since this is mainly a "one-shot" expense and therefore would not have any impact on the general tax levy. ACTION REQUESTED: Discuss the request and take the appropriate action. DH/pmp MANAGE City PBeased With Pavement ROBERT R. BROCK. P.E. Assistant City Engineer and Managementy Coal. Superintendent. System Costa Mesa Callioma COS" STM hies. I located to a laree e �,.' � "" u oa area of South m Cal-Wr- tL, M o,s i[n a population of 90.000. The i 'pl in F ct , has expe enend .p,d oath F o the lost decade. Alam of our oadwaI s nave Deng sho 'm_ares of A• . _ in lure. and funding levels were not M EN keeplwain eii er nllauon or the _ I - _ m uo rale of street dere o uon. With ao prosnmazciv a?a ane miles within our "LYtl$1 - ta . s.uale miles hel6 as e,el In j - _ -" • L creasing pressure to slat on 'do o, street maintenance acuvlves. : :he same ume we w ere csgenencme di'- - ficuiues in keemne accurate street condition Inco ds i¢h cold In tum better asast us In a ell planned �' le . n a lLenance p Ugrai^- s,Ma b •"::�+ - � - ='r Tie Public Sr,ce, Deo.rt^Hent S,atT has haci dIf IcL ity m iusufv1 n_in cre2'ed 'cudgel Ieces. for sweet Q STRUCTURAL adequacy nooks were determined oy Cetlection tests erance pr,marll, duetoourm- wan a Dynaitect machine. Below,surface distress raungs being recoroec. - Lo be so-clfic about e";ren` Roads e tiein .Ofa[In_ aL a and staff ie 2:5 w.are ir- _IL1 to sloscall Costs Mesa re- �i �r I, LI onnhe a war area. mu an the field area o de- .,c- !.ilii td m rn encase for each uon and maintenance each [nh limited funds and many *J„ -•- +y .i _ o eman re oho cgs(r "a ado oa eIt or ncoPiece se,und^d_e u. on _, exerted OLII dP street Tinisw ,. .-.. , .Ic- I, es.11 n jd __r ':'f .,-';Sz-. 1988 VO ,lobe 1 _".,. -.,- _ _ _ ,•;vett maven u� .. <'. ;he first nvo tear' :- C. . _ the asysted t ,r"1 enm.Itarr<p opt^en i^- + - t s "— - _ _ -. amt.eneci 1p 1 teat and In.rea of Iho.e co s de rentl.+ s - stem. Grmwas ab'e to pr m ^ _ On,, a I " Inert �f ov- yr ed... nent opum za ,ch for r - coin ter morel was - rent em ham comtdera let is. wh I. was at ,m P° - tl e ay the the overall ydelauon m .he final se x. - i overall pavement - - ' 1-cahzeo e! hung ,. rn-1e pr. _ram is aa:dleJ. ess. Cenerauan of locaur, Th Zf r t 'i mine am.tdenun The budget apt vzauon e° -- prediction models ! m our recommendeJ programs and the you to irk the in ast co t-efG -- level of fundln9 and. voce _ :he report. aion9 still op. un of an'council and u[y mana::er can bet - In, report. makes hur:r -: several budget levels.and seiecuon of ter accept the sca(f recpmmendauons most requests and approval much. cost-effecuve budgetary s,ncethecareb.ekedbc hait.dala. ❑ _ �s no lot•eer necessan to i ' on a I,,, use level needed m adeyuaze -„veined from the consultant a sng!e ,nmvoua� to d to ne the Bance a creel ma,mena pr. Based on prior years mam.e.:am._ nu C- package running on a new ton s needs and on ,, ahv e ed,. tivllies. we felt tmprovec. . _. . - Pit- C-AT Computer and vvnnen m !ons of those m ressu e, still needs. ,,as needed wah the -..-e III- The computer wa. Certamh other pressure, sLll come and council. This pt ore__ _- __ . . -^_tied separately and justified by .n[o adv m eete-I prmec. seecc0n and. in Unci. their pa ce�e = _ the pavement program with but halms the pavement mans9e- a suhvamial Increa a _c and hydraullestnvdrology pro. men[system seems m have improved 1958-51 veal buts=- - The computer data have been ourabtmv todea!wuh thesevluavons maintenance (32: - a far 15 months hall and Iwo .1 well. Sl milt om. The e.. '^.embers are asvgned to keep a costs mrsa now feels welt 'auto �4`ile rh ted and i-ncuonine props,.;, be.bland).its paveone rehalili:^ Is S2 million. main tam se Wlevels a n.: -a do anumpa[e, m about one year. ran no ruam[enance needs.The�ps- progress toward a properip c._. using the consultant to provide to a`ar<er scale but s in.net forthe, nperodic tenarle toned sysem, addiu...I training for unchaining the c_vsie, via field observations. Slurrc and overlays needed to extend Three Categories Analyzed Cosa Mesa hasalso had the uniqueroad service life. For those clues not Tit, final product v,,s gen cpm espenence ofelceeding its Cann limit y rtmvolvedrntb1type Ofpro¢rnm. !: n ire last two vears and being s prehensve. Three major calegones v;:iuis essential to do so as oon as passt- regard,g the pavement surface and :aced roll a decision of no, in deal bit. We are very happy with our final :hiceness ere anaivz,d. Tile wnh [he s,old s. The Gar., 11,11 is a product and have conftdenc oIndth 16 ca teeone- used wee roti^bre=r state-mandated -1091., that sa s -_ � ;� the en- ,sietIou, n^_ [o ode chn,aae•suo, wIhen a mumctpalin•s revenues e - '-' I'th mu la e tit vers core a- ' her, of leo- reed bud9,[. rev-em.s car rine - poi -cls ,cal arras. and .....tial aaecuacv wne:he ,nave the looney rebated in - ecs o d si n based on dehecuon testing. .1ore Stem or soenl on a. being c n then. 1 c: _ _ speaiicallc, the roughness marc- Street f everranoe be has a mre level r fAl be completed e 0”. nsucs were a eomb,auon of 5eid front o! everyone's minds vv.s She menta o. the>vstem the pre measuremenu and an mdependem major benefactor of the rice=_s funds sent cavasu:ftce- 31 PGBLIC WORKS jor Ocmber. 1988 Sound Decisions for Pavement Management RICHARD W. LEMKE, P.E section ofswaural adequacy,riding nagreak for each street section.Ade- Dirgnw of Public Werxe comfort, surface deficieri and tailed surface distress report for each arta Engineering, all pavement i lLLy. streets was produced (Figure Green River.Wyoming • Identify rehab0it.nim needs. Il and a surface distress Index ISDII . Anaivze rehabilitation cit...- was calculated for each section. TdE maintenance. resurfanng, re- liras hantuaton. or reconstruction of • Prepare a ten-year priority pro- Riding Quality Get s.stim s are among it, most gram showing recommended r The riding quality of each seelmn critical and urge the most conurver- habilitation ahrin mv. with respect was determined using the ARAN. sial decisions that public -arks pro- In budget forecasts. Thenumbers w - fessmnak must face an ua lly. ]lore The Firm subdivided the an ,; W venedmc.dgcomfm-xmdexes.RCll often than not, these decisions are miles ofnreets Imo n7 sections.Each with the assistance of a panel of urn based on one's personal experiences section represented either a different vane citizens from Green River. The andrather than on sound street. a diffm erent paveent strut- panel had SII sectors assigned m n: engineering In mum, commurrlues, twat section. o a different opera- panel members -,,a ne drive w the decisions can as. he affected by nal characteristic Identification each section and rate it very poor. kcal Politics. numbers were assigned to the sec- poor, but good, to ry good. and Green River .was n exception to tion, indicate whether or not they felt die this problem_ law in 1981, we at. Exuung pavement conditions were street secuon was acceptable. Fort, tempted to develop a five,tin resur- assessed by using an Automauc Road lately, the dry was able to include facing plan, but quckiv realued that Analyzer IARANI. Twelve different members of the kcal meda on the r pavemem defiergr s involved types of surface distress, along with panel and,as a result,received some more than surface appearance. Past their severev and extent. were rexcellent public relations and support experiences showed us that we were corded at approximately 50-foot for the enure project. often"spanning ourwhi by resur- facing street sleeperrts that really were In need ofbeserourse reconstruction. or spending money on wages that could have been ler for a number of Table 1 —Detailed Description of Recommended Program years. Section smal Remb,hugon Percent cumn.l Desidingthal we needed something Year No-Ear Name Strategy ImPlememation Cost(S) better, Green River turned to the concept of pavement management- 1903 1072 E.second N.— 2'wtmay 53.7 16.305 We realized that managing out-. eat, W�Semrm N. velem would demand much more In- 3051 Wilkes a Venerate 100 2a e'1S formation about our pavements than 5191 Asn.wee. Z-every 100 38.261 s available. Dana -as d o edeW21 Shoshone Ave. 2'evenay 1W 77.702 show-the existing sur.- e acand subsur- 7121 Bridger Dr. 2'wenay 100 33.626 face conditions in order no evaluate 8062 ETel.Bl W. 2-bier, 100 59.161 li00 Trent needs.and to enable us to Sudolal 250.0 predict the future performance of our streea. 198'1 3012 R.w iew p. 2-over, 100 30,760 Recognizing that the development 7181 antra,Post Dr. 2'ovenry trio 7e600 of a itionmehargive pavemem man- 1201 S.Fourm W. a-AORC 70.8 150.6'10 agement program was beyond the Subtotal 250.000 city s capabihp, we prepared a re- quest for on...sal N April. 198$ 1985 1972 E.SemM N.— 2-overlay 463 1'1034 Seven proposals were received and W_Second W 2-rental, reviewed. In June. 1982, the city 2012 w.Sawno S. 2-overt, 100 51.239 council approved a contract with 3011 Rrverwew Dr. 2'weday 70.8 60.696 Pa.grinecit Management Svstems 311 Nunon St 2'weeay too 39.720 W N151 Group. lake-god. C.I eigu. 7081 Steenberg Ave- 2.wen.y t00 tview The companv was on 8061 E.Teton Blvd_ 2-wenay 10 Vans • Identify current pavement crier- 1201 S Fmnn W. 8-AC-RC 292 62= .molal chaaneriztics. Total 300,000 . Identify present pavement c ection Note Tru bide snows the memos and sequence.1 sngetrebegaimarl to re,oetomler ruwlq thione . ernvement roughness teating. pavement roughness the ln9 tnree years dme nal-year pogrom.dazed upon m¢amrpbalee copal budget ie•e1s. analysts. surface ...diYbn r.ung5. PMS.Inc.adwses lhymdegWlSetLrnfrmdy Ce ONayarpaUY@talee Ve alw yezrs nlnrul and pavement core analvsls. aze[eNy anenngmeope(11iZep renadaaug19ra1egy.Trvsmayceneeessarylracwmrpdal¢ • Anaivze the data collected and unloneen crmmpu w conamcnrn emaboie pPilns provide indexes for each pavement PMS PUBLIC WORKSjnr Jrimnr9. i9d N have more In..paid the bill.although P r� F*' some benefited are�nduecl-Exampics $ of the benefits C _ lollo.v. . « `• a • Toe study was dorecu.......... y bE de - Ay b1ch,.dequate budgeting for streets srarw+ ��0 5 . (rue a mprovemen.. Green River, like m-riother ctimminivo, exper cored a serious decreasetorevenues col-w loo I roo m toe Ion on on o0 0o on ac ring the 1932 fiscal vear. The ]9S3 ,.Z-sc roo 00 00 0 loo tun oe on roo fiscal vear budget reflected the ws- ss loo Z.o wo zs 0. on on w.0 wo 00 on roo and mm., nems w it .m ee goo s n wo Ion roo on eic Ion oo lo.o zed o e -++w so as 's mn loo roo o oa 00 loo Ion ac oosze >.a 11 tuna too on tun au n Is Ion pointed or eliminated. The stud the importance and nom so ream) s on as in. no roo 0n on oo Is on necessity of maintaining adequate bqL is - rs on sr on r, lo.o Ion loo roo on, wo a on funding om-ao es on s loo z.s o0 0, toe ao or areas. wa .o oo f om.w ee tun s oo " loo Ion a,.o wo an in as au, • Detour routes for a sani:arc B FIGURE 1. Sample repos snows an hem no, hung for twelve types of pavement sever replacement project along a surface cusuess and the d=uress Inge:.To. low numnersmdmate severe curious. mabr thoroughfare w e chosen t impact street cpndNons m lie Two detour .owes were undecoor Our Deflection surreys were performed Ings.pavement thicknesses,and sub sideration.but one was ruled out after usmg a Dyoafer, machine.ache. Tests grade strengths.This information was the study showed trial the rpavement aken stre each et section at based upon past aty rerords and ta he could not handle an increase in hevy therate of at least ]n tests per mile. experience of the city's staff. An traffic.Had the city used this detour.a The city pronded pavement core data mple of Nis input is shown in Fig- major street reconstruction would othe compam, for 100 lora...= ore 2.The cnv also identified rehabilF have been necessary to restore the mrnughmn the rnv'street sysam.A ration criteria, i.e.. what is the pavement conditions. structural adedquaey rating (SARI minunum acceptable PQ1, what life a Scheduling of pothole repair .ods developed for each section. expectancy are we demanding from crews was stmpfified by referring to The SDI.RC1.and SAR were cum- the rehabilitation, and what types of the surface distress inventory.Crews boned a produce anaon overall Pave- rehabiliuwill we cmtsider? .old be dispatched to streets on a mem @cabµ Index (PQlj fpr each The city selected five different promny system, rather than merely section. Separate repo.u,ranked the types of surface treatment ranging chasing complaints. .eruons from worst to best based on from a single seal coat to a 2-inch as- • Reconstrueuon of three street each of the four parameters SDI, phalt overlay—and one r.romortI, sections was performed after review- RCL SAR. and PQl. These four pa- tion alternate az na rehabiliauon Ing the study.These streets had been ramemn,are nm related and. there- strategies. Local cost dam for each orfurstly scheduled duly for patching lore.rennot be correlated.This cam- repo of rehabiliauon and estimated after the sewer replacement protect. pleted the first have of the pr jen budget constraints for street rehabih- The study showed conclusively that and provided Ne city with a detailed ..on for Ne ter—,ea,study program monev spent on patching would have assessment of its streets system condi- a provided to the comy.panbeen wasted,and Narory Unit,renstcturn tion. W The form performed an opumiza- rv. Citing the results of Second Phase too analysis usmethese coostaintsa On,stud,,the cin•was able to ab.in determine maximum benefou for the addiuoral grant money for the recon- In the second phase of the proiec.. given budget estmates- A sample of struction. the management plan was developed. the recommended pnpnry program is We have been vert impressed with This..as accomplished be rinse roo. shown in Table 1. the pavement management concept. dmauun between the cot. and PMS. The enureprogremwasdevelo ad The information it has provided to We started by developing perfbr- for a mal cost ofS31,176.including the Green River is quite valuable and use. es for different "pus of pavement coring. The city has fui. Already our expecauons have nreeu.which considered trafLc load- reahzed benefits from the project that been surpassed. Mo ■ FIGURE 2. Pavement performance curves ovv, time co........attic Iwdirgs, pavement Niexness znd stux rade suenons. Wue rwKgKaa1w .10 r. uFK . —boesli =S K ,♦.. lew Ive, LOw sM e v r i rllLrl par. a n LRELLroEKLIEM r I I I I I I I - c ua I n enow ro _ _ _ _ _ veer ^�(� ` C e olM IR•ei. S _ k [ a rw[ I:Ef ZJ N PMS ..at �' /02 i Pavement Management Saves Road Rehabilitation Dollars JIM LAWSON endings w isk,um each locrunin indicate relzu•ely weaker subgrad, The def ermon readings and lest Inc. while low .slues are generally a ones recorded r specel for ryd ge autw uh stronr iugrades. o atmduded rfir mThe a, provided 1a1Gc mlorr. - evann t.any special Geld conditions, tion such to,AADT..Itton . p,,,m r [3nVEMENT anageem tem6ifi - commercial tnfGc.and an nus l traffic ms queon ammroad-., rehabilia- Defe emnaon rox 1hrate.which.easuxdmcalcu- g n dao ver, saved Niagara Falls. iumashe were ete eno dfr Wring We the design traffic number lDTNI Canada y's engineering bamina were dnyr,mned from an and the maximum biased t erhav con ',m city's engineering department al cost of me delleceon data. IA,h an Desertion-based Overlay de- onmossy or retia B lion. T mad Special .consideration was given to sign analysis was then performed at sections for rehabilitation. The in- •sou rOme in the pavement.Teeing each test coin.or station along the tended work w amboverlays. d..say of the type, quald , and on by co ion .1 c the oakulaned localized ase re air. ce, quantity of ell mare.T used m the design deflection m each location us e- localized base repair, tocol m n pavement aware. The condition ithe Mn.—as Toe design des the swtion inee.shent areas,and nceez survey nted each section based On tion was cneriduned by multiplying the nary adjuznmem work to manholes the presence, severity,and extent of mr 1 reading by. seasonal ad- and catch basins. The individual do rvrfare accoun,deformations,crack- simulate [vain of thaw selected to signs ,scta, re determe...le with view.)orical as the avernenantt patchin as lliv, l malate spring thaw conditions. spinea coupled with historical as the pavement's riding ect se. since pavemem strength vanes se.- maintenance nantt information and pro- From the five Dy unit to aeon.r „auy this lacer factor muse r in- jeHo wff¢dart. readings uken at each nest Leonie.a eluded a ensure .dri tt imerpreu- However,add the,waisting rose umber eOf rswcwml analysis parau, n of vada t ion readings.The a factor of more scientific and lande Ne city sought ere w calculated. These n with Ne soil pye and climate. more scengc design approach (luded the surfatt curvature B gaahermned ndtredasdl based with eupnea rin, he ,.jO P.vcta - the a Jct approximate Iifmure hia Bcann, eo tied Su t Chas lyz•d bzzgd on I., commencing the projett. Pave- the approximate Califoma Bearing the United Soil Classification sysnem. mens Management Systems IPMSI Ratinn(CBR)oftheSubgnde.theda- Nero1Q Street Project was connected ev to conductand pavement sign deflection.and finally, the errs suiting ble re air uatiain egier codevelop thickn(ACC)ess of"Wred for the ent Pavement to The defktionducte overlay old suitable s repair njecov eo cars,) required for the Pavement w Sen a+talysis conducted for Harold The specific the evidua them.nesting S . the diff wfce loads. Street .I was cr shat the existing program wu the evaluation of the . is the difference between the pavemem wee 'inadequate for nraRoc present swam adequacy of .r- sensori and 2d -d,.nreadie surnd volumes Orhnd eine wiathe ten-year road dstrucamas besedonbea in develop has been agood Grexcan gpirve encs.on, design period. The wenbocedcom pane by and rtrvanl odes, s co d vel.p wrel use of the fexlgting al.... be. had two some,areas t with therecruited smock, f the rehabli,cl — raccu:. This Because of and high correlation W. uvtiomwiththe nacchnderof accomplished with n ,ween SQ and n basin. high CI vae of overlian of for renin g pin. survey. a nesting, slash,orrvOy. ss. .f the deletion basin. high SCI vol- of overlay for strengthening pur- Tire ando mrewas survey. .ally indicate a problem with poser. s yea Octd work was begun with a the surface ci., base layers of the Figure 1 presents a schematic plan .noneti nsI deflection survey of the exBO the life. w of the rarms. theoretical over- road zceons Ince measured t 30 B© c the difference between the lay requirements,core locations.and Dere (IM were al tired at pU. and inenreadingzofsensarsaand5, proeimmesubgnde chlesforu, and meterca,theamaratusm bine dire(- andNmdiniiat with sescthe .b,,.df, The nbal it.is at in the rtflectin tares winh el nth of Bone to Five a good indicator BO of ue generally The vertical line in the defection .user wheel path of each lane. Five condition.High BO values generally profile repmsennz the MTD cmaxi- PMS `nou.tas o y,. �v.a .w�.........d...�......v•4 -.�� �.... �v.-.a.. -.6.._. ....s+ mum tolerable deflection) level, tress survey.The overall average Eur- • From station 01165 to 01245 a based on the existing and anticipated face distress index for the section on a additional 40 mm 0M-inJ of ACC traffic no. ( this case, 300 vehide, 0 (bad) to 10 (gaud) sok was 3.9, would he required. pe,day, two lanes,annual traffc in- which in itself would be enough to it was recommended that the ne- e of three percent, and a com- warrant some sort of rehabilitation. habilitation work be performed martial traffic content of one per within two years to avoid the risk of ant). Defiecdon readings above the extreme deterioration. local recan- TITD (adjusted to spring condamns) Recommendations struction in the westbound lane would indicate that the pavement must be Based on the roadway section's be required from the curb to the mid- strengthened in those areas in pre- present structural strength and sur lane. ventm premature failure, face distress the following rehabilita- The analvnis performed on the 12 The shape of the deflection basins tion action were recommended. roadway sections resulted in rehabili- indicated a fairly unSorm subgrade • Local reconstruction in the tattoo recommendations based on support condition. Laboratory westbound lane from station W15 toands entific and engineering analveis of the soil samples showed W135 (stammmg B in meters) by ex- principles' Non-dearerl.ve testing that the subgrade material is pre- cavating 495 mm 09%in.)of material can detect"hidden'subsurface pro. domimucle agray brown clay with a and replacing it with 40 mon Q%in.)of Iems in ad,sure ao corrects ons can be Uniform Soil Classification of SC.The ACC on in,.1150 mm(6 inJ of a high made before ex tensive and expensive existing pavement section is cum- quality graded aggregate over 305 repairs are nacessarv. The city has posed ofM mm(2in.)of ACCover 190 mm (12 in.) of graded stone. indicated that it expects to save over m(Tn in.)of limestone gravel, • After the local reconstruction u 5109,000 by Implementing the above mL. Longitudinal d recommendations. Future mainte- rain pavement edge complete, a omen edinJ overlay of ranee and reh.mlilabon costs should types ng were the major distress ACC re W165. ended from stations types observed durvtglhesurfare din- 0/000 to 0/165. m also be reduced. 000 A.-.a Non-Destructive Pavement Testing �mm The ability a festa pavement seniors with t management a means has .. been ebone iaNelcing W iniers nipavementmamosts- endin hgov- rso.M.ammo..,. emmantoReah looking th to Myridlect"testing a passu One such tem- . ing method a the use re ee rminedl td testing aPso.section With Ilds method a redetermined di bad o applied to a section of pave- ment arW the reJoade pavement detection is measured by l series of r. five on—escrescres.The loading veates a"deflectionaving a unique bowl of defor a matins—everydaierentpaVement cuvnure havbrgaurtique deflection .. baso cop and shape . - Acompmaelanalled(Figmeund colied the'ionto pl"susedazan aid in the n at a keel analysis(Flee I).in oprosen w potting the deflection basin ance. tem, a dell ctten(or st represents deflection as erve is e- of distance.Trus, a deflection tar strength) prone of of p one is de- indica indicating graphically(Zal and is shown acuter(: a plan view d the readway afi.mm mar in In th pl111¢thecomia Hearing Ratio(CHB)values. .nn icer.. •r hike plotof the de The sc bowls,e; suaemeesured deflections areemob). so".s,er e.o.. fornieAdim ht to the def- efion, loris usva-Relly cofinendumrddseDarroch). ' Adjacent The deflation pot is Ne'Hemmmendatimu a Deflection Pmf- Barad agai1e n The l line is what the ecnral denecomen, orss are being rom- pared andiscomp line is the it the mavmrco tolerable side loads tMTD)andu wmcorddfromthevmoberof over that vemeaxlebads that have bent recorded or are ena,Condit over that pavement section. The MTD u adjusted for spring thaw conditions and for the lempeomre at Ne time of testing. The boxes and numbers above the MTD live represent the proposed thickness desgrsz Broca the p jest look place in th stationing proposed Iluckb rerses Figure re I ashown in miimeit th il 4rs and e stationing b mThe ToecCores&Sub,cradeelannu ,of teBoar awsa set.re,r sentview of me test sedan with the kation of flit tem sites and a,pre ase of re ding. CER valuta.Ties representation ran bar colorto 10 fondant of reading. lr. this case the CHR values ranged from 0 m e, indicating a poor - sv6gnde.Mamerisk type a�mool appearing on the Pian vie-indiates raw wherearore waslakec.Tnese botioesaredeferrvined afterareview of the deflection data and the surface distress survey. me tram m< la waaaIre - • FIGUflE 2 Naaa, :n E, MS or< taaen nwr an<. a I - - PDBLIC tt'OAxsI r November, 19M Research Pays Off PAVEMENT�� PMS MANAGEMENT Arizona DOT Adopts PMS SYSTEMS ]aS S. eENTON ST.. SUITE 210 and $ave$ A Bundle DENVER, COLORADO M26 (3031 212-2207 Tn ,-. prPCLKS CPmpleled in vre� _ = -, ,lrol.cal data. Int_ - _ _ _ _ -nil beca-P, respoi ^c APPLICATION r --c - ` - - - The PMS has :Nargeb me pavement maimenan@ and rehdb:htol:On OPUAPn Teak mC process m Fp20na PRC--_ trim a sublecPve n r:hP.anllta:ive method to ore That !riec a@S fnanaYT•enl polgy and eng✓tferine inputs. 'stale rl provides the mox ^r bene' is Iron,lunCs available h ^ _ c o� .=1, antl Its 10,Pavement Prese,vai:Or. C _ _ gri an , ..mere snow The PMS was list aDi hes, to The 198D 1981 highway : . ,r -- :: "'rnance and rehabilitation oaioyation Proera^.after Tibet eslimales for The fiscal e C-slricts v✓as beler- yea• had been oelerm.rx by the wav:o;s process. The P','= ^'pCPis Rsul'a' T the s.osiouVon of o 32 m01ho, Cc or¢'ram ior 'he S46 million Proc am dF pa '_-_ _.-£_ __ _ Y = 1= ;eJ tiv Pis PrS .-vpMS Tne SIC m.wpc save; wal- - - - _. - _ .�_ e 'vs_-' o .r _ pro'- . _. _ .. ,- � gm� __ etl c,ii i- _ yrs. 'renq, r, s -0oelerc. .__ _- c o-. c_io servatmro o--.,o- nen.r. z _ �._ ,o _ - < . ....r'fa' less so o '�a'. c_• _ _ x�r __ -0sC!Te 1 :_s SOLUTION TLC Par- _ _ _ �.._; of -_ - - - 1i.5 in Arizona has resulted in INC • ;- _ ,rl scien- e r -tie 5600 000 spent on research. I. T,. c._-.: _ e _ J-.puler _ 2 _ . c-L and Vali lame and excenses. sPCGalo s r _ rpy+drU Sall, ,as Precoverro motsIsar.201•mes Over dW rug The fast The Pfv'. _ Oevis:n0 defensible year of its implementation. The Pale expects t0 save one year any : yr seaPilo tS and predict- mire than $100 mlf,.h over the next 5 years by apply ing the conseovences of oudgor levels on road cane: inc The PMS to Pavement preservation programming. V9dfiam Ordwde',ADOT Dahlins,notes,'"Unl.ke :nous try,stale aover .,,ent oJ'_s not make a prol'il, but ra:Ng' :s Charged by the ouhlrc w:ln r-omnm0 the best pvss:b4 S service per lax colla'. This oPPm¢o Ion process gives ADOT the confidence that, noted, n Is getting the mc! benerls from h,ted funds. For more:n/ortnennn [anrw-r George Wer.Peremenr Mene¢- �:: - rxern EnOmeer.Anerve Gepenmenr,of T.nuaoruupn, 1215 W McMinn Saner Pnoenu,AZ 85W7.reaphow 60}261 )2]t. $ugResnnes for wi:rr "krsogrrir Marx Off 7evmref ars wrinanr. Con tan Lduur. TRS'rna. Tmnywrmtlnn Rrerardr &card, 2101 Censor tion Arrnr.e. A k'„ keehmP,r,, DC]Ald', rNephnnr I01334�'v77. CONSENT i,�jv MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer SUBJECT: Al DuBois Letter DATE: October 13 , 1988 INTRODUCTION: This is a follow-up to the Al DuBois/Jim Hauer situation. BACKGROUND: On October 4 , 1988 City Council discussed the Al Dubois request for compensation as a result of Jim Hauer failing to complete the final restoration on Austin Court. Staff has since contacted both Mr . DuBois and Mr. Hauer to arrange a meeting to settle their dispute. Neither party is willing to sit down in a meeting. Mr. Hauer has indicated that he will begin legal proceedings to recover the $2 ,306 .00 that the City owes him for the work he did. Mr. DuBois has indicated that he would be satisfied with the following compensation. 1 . The City pays him for the seeding and grading only ($800) but not the trees. 2. The City agrees to not require him to quit claim the easterly 15 feet of land he acquired to Mr. Hauer 3 . The City agrees to relocate the proposed walkway to the easterly 4 feet of the 15 foot strip to avoid the newly planted trees. 4 . The City pays Mr. DuBois his attorney fees. ($700.00) . Staff has discussed this with both the City Attorney and Assistant City Attorney. They both recommend that this is an issue to be decided by the courts, not the Council. ALTERNATIVES: 1 . Approve of Mr. DuBois' s request. 2. Deny the request completely. 3 • Approve of portions of Mr. DuBois' s request. RECOMMENDATIONS: Based on the legal advice, staff recommends Alternative No. 2 , to deny the request completely. ACTION REQUESTED: Move to direct staff to notify Mr. DuBois and Mr. Hauer that they should resolve their dispute on their own and that the City will not pay Mr . Hauer for his work until the dispute has been resolved. DH/pmp DUBOIS ,. SHAKOPEE CONSTRUCTION i P.O. Box 242 HAUER Shakopee, Minnesota 55379 �. 5-1739 p a QFNFRAI FXCAVATION w COMMERCIAL .- Zak MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer W SUBJECT: State Trunk Highway 101 Shakopee Bypass (Southerly) DATE: October 14 , 1988 INTRODUCTION: The Selection Committee has completed the review of all proposals submitted by various consultants for design services for the Shakopee Bypass, interviewed several of them and is now prepared to submit a recommendation to City Council. BACKGROUND: The City of Shakopee has previously committed an amount of $1 .0 million to Mn /DOT for the Shakopee Bypass ( T . H . 101 ) by resolution. In August, 1988 Mn/DOT requested that Shakopee spend a portion of that money to assist them in completing the design of the bypass in order to avoid construction delays. Mn/DOT' s request was for the City to hire consultants to design three aspects of the bypass as follows: • Drainage Plans. The City' s consultant, Orr-Schelen- Mayeron , was selected to complete this design . (Previous Council action) . • Design of 6 Bridges . Mn/DOT will be selecting this consultant or consultants directly within the next two weeks. • Design of six crossroads (County Highway 15 , 77 , 79 , 17 , 16 and 83) • This consultant will be selected by the City and is the subject of this memo. The total expense to Shakopee for all 3 consultants will not exceed $1 .0 million dollars per our agreement with Mn/DOT. -- - - -- A Selection Committee was formed consisting of the City Engineer, the Scott County Highway Engineer and the Assistant District 5 Mn/DOT Engineer, to select the consultant for the roadway design portion of the six crossroads. Proposals to complete this design were selected and a total of nine proposals were submitted by engin=ering firms . The committee then reviewed these proposals and "short-listed" them, to arrange for personal interviews. A total of three consultants were interviewed. The consensus of the committee was to award the design services for the six crossroads to the firm of Barton-Aschman Associates, Inc. of Minneapolis. The approximate cost for this contract is $250 ,000 . (Note: All 3 firms interviewed were around the same fee) The proposal submitted by Barton-Aschman as well as all other proposals are available in the City Engineers office for Council review. The Selection Committee is now recommending that the City Council endorse the selection of Barton-Aschman Associates and to authorize staff to negotiate a formal agreement with them for their services. Once an agreement has been negotiated , it will be brought back to Council for approval and permission to execute . The agreement will have the exact cost of their services and a "not-to-exceed" amount. ALTERNATIVES: 1 . Authorize staff to negotiate a formal agreement with Barton- Aschman for design services for the crossroads portion of the Shakopee Bypass. 2 . Reject Barton-Aschman and request another recommendation from the committee. RECOMMENDATION: Staff recommends Alternative No. 1 . REQUESTED ACTION: Authorize the appropriate City staff to negotiate a formal agreement with Barton-Aschman Associates , Inc . for design services for the crossroads portion of the Shakopee Bypass (T.H.101 ) and to bring the agreement back to City Council for approval prior to executing the agreement. DH/pmp CONSULT 00SENT MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer SUBJECT: 13th Avenue (Vierling Drive) Project No. 1987-12 DATE: October 14, 1988 INTRODUCTION A BACKGROUND: Attached is the Partial Estimate Voucher No. 7 for the above referenced project. ACTION REQUESTED: Council authorization to pay Partial Estimate Voucher No. 7 in the amount of $26 ,790.62 to S.H. Hengtes & Sons, Inc. , P.O. Box 212 , Shakopee , MN 55379 for the 13th Avenue (Vierling Drive) Project No. 1987-12. DH/pmp ESTIMATE VOUCHER Contract No. 1987-12 Partial Estimate Voucher No. 7 Period Ending: September 30, 1988 TO: Contractor S H Henates 6 Sons Inc Address P.O. Box 212 Shakonee MN 55379 Project Description 13th Avenue (Vierlina Drive) Street Improvements 1. Original Contract Amount $ 527.758.56 2. Change Order No. 1 Thru No. — $ 131 .000.00 3. Total Funds Encumbered $ 658.758.56 4. Value of York Completed $ 602.094.36 Value of Work Remaining 5. 5 Percent Retainage $ 30 104.71 $ 62.000.00 6. Previous Payments $ r>41 ,199.03 Percent Complete 7. Deductions or Charges $ 4 000.00 91; 8. Total $ 575-303.74 Payment Due (Line 4 - 8) $ 26 790.62 CERTIFICATE OF PAYMENT (I, We) bereby agree that the quantity and value of work shown herein is a fair estimate of the work completed to date. i CONTRAACTOR B�y MME ZZ APPROVED - CITY OF SHAKOPEE Project r Date / City Administrator 1/ I.........vv.......•......•...u•......c====..• • ....•.......vsv..vq <.. .....u•.umve • .. • .......•.................uu e•...........> CONSTRUCTION PROD ECT •t18TM AVENUE PAGE 1 PROGRESS PR.. X0.-.1807-12 DATE RECORD REPORT NO-0 0/30/90 ........• ...............a...........•uu... .................> <__................................................................. CONTRACT PREVIOUSLY COMPLETED COMPLETED 9AMOUNTO COMPLETED THIS PERIOD TO RATE 010 ITEM LISTING ---------------------- CONTRACT CONTRACT EXTEROED BID EXTENDED EXTENDED EXTENDED ITEM F ITEM DESCRIPTION DUANTITY UNITS UNIT PRICE TOTALS ITEM I DUANTITY $COSTS QUANTITY *COSTS QUANTITY $COSTS 1 MOBILIZATION 1 L.B. 8800.00 0000.00 1.00 0500.00 0.00 1.00 0500.00 B.A.P. 188-112-01 2101.511 CLEAR R OUSE ROADWAY 1 L.B. 300.00 300.00 2101.511 1.00 300.00 0.00 1.00 309.00 2106.601 COMMON EXCAVAT10N 64042 C.Y. 0.87 05710.54 2105.501 SOURS... 6¢200.00 0.00 00000.00 5220D.00 2108.907 TOP SOIL EXCAVATION 1637 C.Y. ..87 1424.19 2105.6.1 6000.00 435D.00 0.00 0.00.00 4350.00 2331.501 ADO. BASE CLAUS 5 000. TON 5.12 45050.00 2331.501 OD79.40 48480.68 0.00 0072.40 46450.08 (1003 CRUSHED) 2331.504 BIT. NAT. FOR MIXTURE 103 TON 16P.00 15998.0. 2391.504 113.00 18308.00 0.00 113.00 10305.00 2331.514 BABE COURSE MIXTURE 2280 TON 8.06 22458.DD 2331.514 2054.00 20231.00 0.00 2054.00 90231.80 2341.604 SIT. MAT. FOR MIXTURE 108 TOM 162.00 17408.00 2341.504 1.00 1134.00 0.00 7.00 1134.00 2341.500 WEARING COURSE MIXTURE 1000 TON 11.35 20460.00 2341.508 421.00 1313.95 O.DD 191.00 1373.35 2357.502 NIT.MAT. FOR TACK COAT 590 DAL. 1.30 106S.D0 2351.602 0.00 0.00 0.00 0.00 0.00 2621.501 4" CONCRETE SIDEWALK 10000 O.F. 1.4. 22400.00 2521.601 169 BB.00 21823.90 0.00 16500.00 21823.20 2631.001 CONCRETE CURB 9 GUTTER 803. L.F. 4.50 27135.00 2531.801 8094.00 27378.00 0.00 0094.00 27378.00 DESIGN 0819 9575.801 ROADSIDE SEEDING 3 ACRE 88.00 255.00 8075.501 0.00 D.C. 0.00 0.00 0.00 2675.502 SEED MIXTURE 5 15 LBB. 2.40 183.75 2675.502 0.00 0.00 0.00 0.00 D.OB 2576.502 REED MIX. )WILOFLOU ERI 76 LBS. 26.50 1997.60 2575.502 U.S. 0.00 72.00 1000.00 12.00 1008.00 2575.505 BUDDIES 4000 S.Y. 1.58 5320.00 2575.506 0.00 O.DO 9100.00 4850.00 3100.00 4999.00 2578.511 MULCH MAT. TYPE I S TON 146..0 0>D.00 2575.511 0.00 0.00 O.DO 0.00 0.00 2075.519 DISC ANCHORIN. 9 ACRE 18.60 40.00 2078.Bl$ 0.00 0.00 1.50 24.75 1.50 24.75 2671.802 AUSTRIAN PINE 80 EA. 105.00 5400.00 2871.509 0.00 0.00 Go.00 9400.00 80.00 8400.00 I1 1/2c SABI 2571.602 SEEDLESS MARSHALL 35 EA. 105.00 3100.00 ¢UIl.GR2 0..0 G.OD 31.00 3255.00 51.00 3265.00 GREEN ABN (I 1/2. 0001 2571.502 SUGAR MAPLE 86 EA. 105..0 3700.00 2871.502 O.S. 0.00 25.00 3045.00 28.00 3045.00 )1 1/2" BIB] 1803.50 EROSION CONTROL 1500 L.F. 1.75 9896.00 1509.50 0.00 0.00 0.00 0.00 0.00 )FILTER FABRIC) <..........vu......u...vo...............• . ........ • • .> <..........u uuvu.o•......... ..uu. .......................I p1� 1 I.........................................c ..................... ---.......> <.........................--•--.--...------..............................ee..> CON BYRD IT ION PROJECT M113TR AVENUE PAGE 2 PROGRESS PROJ. N0.011987-iQ DATE RECORD REPORT NOMI) 9/30/BB <... _...•.e•...... ............................ ........ ....... > .......uu..........................vuov. ......vv................... CONTRACT PREVIOUSLY COMPLETED COMPLETED •AMOUNTS COMPLETED THIS PERIOD TO DATE BID ITEM LISTING ---------------------- CONTRAST CONTRACT UNISSUED 810 EXTENDED EXTENDED EXTENDED ITEM F ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL$ ITEM F QUANTITY ICD816 QUANTITY •COSTO DUANTITY $COSTS _ • • y • • _ • a • - _ __ ______ ________ STORM SEWER ' 2105.511 COMMON CHANNEL E%CAV. BOBS C.Y. ..Be ]0]8.OB 2100.811 0600.00 7480.00 0.00 5500.00 ]400.00 2501.516 24' R.L. PIPE APRONS 2 EA. 380.01 751.B2 2501.018 2.00 181.02 0.00 P.00 761.82 2501.515 35' R.C. PIPE APRONS 1 EA. 628.14 628.14 2501.516 1.00 BEB.l. 0.00 1.00 528.14 2503.511 12' R.C.P. SEWER 455 L.F. 16.40 )ABO... 2603.611 400.00 7380.00 0.00 450.00 7380.00 2504.511 CLASS 111 0504.511 0.00 0.00 0.00 0.00 0.00 2503.511 16' R.C.P. SEWER 443 L.F. 17.04 ]B14.52 2603.511 455.00 BOOM.70 0.00 460.00 0038.76 CLASS III 2503.511 10" R.C.P. SEWER 10 L.F. 10.00 1323.00 2603.011 102.00 1$27.00 0.00 104.00 192].00 CLASS III 2503.011 24" R.C.P. SEWER 366 L.F. 21.07 )809.6fi 2603.311 922.00 4810.74 0.00 022.00 4810.14 CLASS III 2503.511 30' R.C.P. SEWER 310 L.F. 27.49 0621.80 2503.511 209.00 5607.80 0.00 204.00 560].96 CLASS III 2503.511 33" R.O.P. U.S. 215 L.F. 32.11 8903.66 2503.511 212.00 6807.32 0.00 210.00 6807.32 CLASS III BIG..." 38" R.3.P. SEWER 32 L.F. 8].30 1199.90 9503.011 32.00 1193.80 D.00 32.00 1103.00 CLASS III 2603.511 10' PVC SEWER 603 L.F. 11.10 0820.07 2503.511 502.00 6817.58 0.00 002.09 6811.58 26 .625 QE' SPAM R.C.P 1 EA. 915.40 215.46 2501.525 2.00 900.82 0.00 2.00 490.BP 01 ARCM APRONS 2501.525 30" ORAN R.C.P 1 EA. 380.32 380.32 2501.648 0.00 0.00 0.00 0.00 D.00 ARCH APRONS 2603.621 22" SPAN R.C.P. - ARCH 15 L.P. 23.96 375.20 2503.621 37.0E 007.05 0.00 37.00 867.85 SEWER, CLASS III 4503.521 38" SPAN P.C.P. - ARCH 64 L.F. 41.6. 2.86.80 E603.521 00.00 2415.70 0.00 50.00 2416.70 SEWER, CLASS III 2666.508 CONSTRUCT MANHOLE 2 EA. 850.00 1700.00 2606..00 2.00 1700.00 0.00 8.00 1700.00 M/CASTINGS, DESIGN F 2806.500 CONSTRUCT CATCH BASIN 2 EA. 778.00 1550.00 2606.5.0 1.00 ]]5.00 0.00 1.00 7)5.00 DESIGN F 2506.505 CONSTRUCT CATCH BASIN ] EA. 175.00 0926.00 260X.009 0.00 4650.00 0.00 5.00 4560.00 DESIGN B 2506.500 CONSTRUCT CATCH BASIN 4 EA. 1200.00 4000.00 2800.60$ 6.00 7000.00 0.00 6.00 7200.00 CESIUM 40210 • __-----_• ____-• _____-• -----_-. _-___• _____• _________ ______ _________ _______ ________M TOTAL-11 301834.85 TOTAL-11 251997.93 TOTALMJ 21530.75 TOT ALM II 883428.60 < .......................................................... ......> <...vu.....................................................................> (v..vs.........v...v...........v... e.....vv.e....................u•... (..vv v.se..v v=.v .....................svu..uva................... CONSTRUCTION PROJECT 0113TH AVENUE PAGE 3 PROGRESS PROJ. X0.4 tB 0)-1¢ DATE RECORD REPORT NO'17 8/30/80 [....e........................................uuvu.............. ...... <•...um....................... .................................•............ • CONTRACT PREVIOUSLY COMPLETED COMPLETED IANOUNT6 COMPLETED TN38 PEP300 TO DATE 010 ITEM LISTING --------------------' CONTRACT CONTRACT EXTENDED DID EXTENDED EXTENDED EXTENDED ITEM I ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTALS ITEM I QUANTITY 'COSTS QUANTITY FCOST8 QUANTITY $COSTS --------- PROJECT 1007-IR SANITARY SEWER 6' PVC SANITARY SIX ER S-10' DEPTH 235 L.F. 12.78 3000.65 189).00 28641.63 0.00 1687.00 25541.83 10-12' DEPTH 786 L.F. 12.78 1D168.05 0.00 0.00 0.00 0.00 0.00 tP'-10' DEPTH 530 L.F. 10.70 6778.70 0.00 0.00 ..00 O.OD 0.00 14'-18' DEPTH 255 L.F. 12.70 3281.45 0.00 0.00 0.00 D.00 0.00 16-18' DEPTH 225 L.F. 12.78 2877.75 0.00 0.00 0.00 0.00 0.00 18-20' DEPTH 180 L.F. 12.76 2430.10 160.00 1812.60 0.00 150.00 1¢18.60 MANHOLES 0-10' DEPTH ) EA. 1000.00 7000.00 7.00 7000.00 0.00 7.00 7000.00 MANHOLE EXTRA DEPTH 2E L.F. 80.21 1773.48 22.50 1534.73 0.00 22.00 1634.73 4' NYE GERV. CONNECT 3 EA. 44.24 132.12 3.00 132.72 D.C. 3.00 13P.72 A- X 0' PVC TEE 6 EA. 45.04 271.44 0.D0 407.10 0.00 0.00 407.16 4' SEVER SERV. PIPE 340 L.F. B.S. 3230.00 340.00 3230.00 ..U0 340.00 3230.00 4" D.I.P. RISER SECT. SO L.F. 11.00 080.00 80.00 BBD.00 0.00 80.00 660.00 CONNECT TC 1 L.S. 300.00 300.00 1.00 300.00 0.00 1.00 300.00 MANHOLE STREET v __.•. 2105 6UBONAOE PREPARATION 5 STA. 7040 350.00 2106 5.50 336.00 0.00 5.00 385.00 2211.501 ASO. BABE. CLASS 5 765 TDX 5.12 3018.80 2211.601 755.00 3916.90 0.00 786.DO 0018.80 I1DON CRUSHED] 2331.504 BIT. MAT. FOR MIXTURE 1.8 TON 153.00 142).40 2331.504 11.00 2177.70 0.00 11.00 2177.70 2331.514 BASE COURSE MIXTURE 174 TON 9.88 1713.80 2331.814 218.00 212).6D 0.00 219.00 2127.60 2341.504 BIT. NAT. FOR MIXTURE 0.) TON 183.00 1178.10 2341.004 0.00 0.00 0.00 0.00 0.00 2341.508 NEARING COURSE MIXTURE 174 TON 11.35 1874.80 2341.508 0.00 0.00 0.00 0.00 0.00 2531.501 CONC. CURB S GUTTER 92 L.F. 4.50 270.00 2531.501 Be.00 400.50 ..00 09.00 400.00 DESIGN BOTH 2531.501 CONC. CURB 6 CUTTER 1030 L.F. 4.20 43)).60 263].081 Do?.00 4237.25 0.00 9.1.00 4237.25 SURMOUNTABLE SIDES SEW OR 2503.511 18' P.C.P. BEMER, 218 L.F. 16.00 4708.10 P503.511 244.00 4011.60 0A0 24..00 4611.60 CLADS III 2000.511 21* R.C.P. MIXER, 30 L.P. 20.26 720.36 2503.811 36.00 729.36 ..00 39.00 728.30 CLASS Ill <.n=o..................vvv..........v..ue..vv.......... ..........I Xu............vice..........•................................u.............I yt r I............................••••uu.v.m.................................> <....................•....•............................................... CON 3TRU"ION PBOI ECT •027H AVENUE PAGE 4 PROGREBS PRW. X0.•11997-12 DATE RECORD REPORT HO•IT 9/80/98 <eu..•.............................uv..................e ....v•• ovu . .... <................... .................•...m ........................ CONTRACT PREVIOUSLY COMPLETED COMPLETED FAMOU NTS COMPLETED THIS PERIOD TO DATE BID ITEM LISTING - --CONTRACT CONTRACT EXTENDED BID EXTENDED EXTENDED EXTENDED ITEM I ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTALS ITEM 9 QUANTITY $COSTS QUANTITY 9CDST8 QUANTITY FCOSTS • -• • • -• -• -• __ ______- 2503.511 24" P.C.P. SEWER. 224 L.F. 21.67 4B54.08 2803.811 398.00 0581.32 O.DO 118.00 8581.02 CLASS III 2808.509 CONSTRUCT CATCH B091H 1 EA. 776.00 776.OG 2500.000 3.00 8325.DU ...0 3.00 2325.00 2507.508 DESIGN F D XX 9..7.00. D.DO 0.00 0.00 0.00 0.00 2505.509 CONSTRUCT CATCH BASIN 4 EA. 775.00 3100AD 2500.690 2.00 1B60.DO 0.00 2.00 1550.00 2607.508 DESIGN 6 O XX ifi0).600 ..DO 0.00 0.00 O.00 ..D0 MATERMAIN 16" O.I.P. CL. 52 Co.3L.F. 28.35 77409.00 3008.40 )9408.9) D.DO 3088.40 70408.97 WATENMAIN 0" O.I.P. CL. 52 345 L.F. 14.00 485).60 325.70 4680.05 C.00 325.70 4505.88 MATERMAIN 0' O.I.P. CL. 62 895 L.F. II.BO 7437.50 548.20 1064.08 O.OD 043.20 7664.08 MATERMAIN 18' BUTTERFLY VALVE 5 EA. 1397.50 HS2.68 3.00 4182.68 0.00 3.00 4182.55 �8' RESILIENT BEAT F EA. 429.95 937.50 v 2.00 587.50 0.00 2.00 887.50 GATE VALVE S" RESILIENT BEAT S EA. 024.10 1844.80 8.00 1944.00 0.00 8.00 1544.80 DATE VALVE AIR RELEASE VALVE 2 EA. 1294.27 2568.54 0.00 0.00 D.00 0.00 0.00 HYDRANT 2 EA. 1000.00 2000.00 2.00 2000.00 0.00 2.0B 2000.00 MANHOLE ISO DIA.. 3 EA. 1717.02 8151.08 3.00 5151.06 0.00 3.80 BI.I.De 3/4° CU. NATER SERVICE 310 L.F. 7.17 2202.70 340.00 2480.92 0.00 346.00 2400.82 3/4" SERVICE GROUP 0 EA. 88.61 779.48 5.00 779.4. D.DO 0.00 775.49 CUT INTO EXISTING 1 L.B. 1509.23 1688.23 1.00 1890.23 0.00 1.00 IBBS.28 IS" NATERHAIN CUT INTO EXISTING 1 L.B. 300..0 300.0. 1.00 300.00 0.00 1.D0 300.00 9' MATERMAIN CUT INTO EXISTING 1 L.B. 275.00 275.00 1.00 276.00 0.00 1.00 275.00 8' NATERHAIN REMOVE AND SALVAGE 1 L.G. 1000.00 1000.0. 1.00 1000.00 0.00 1.00 1000..0 MANHOLE, 18' BFV AIR RELEASE VAXVEN ETC FITTINGS 5100 L88. 1.21 0171.00 8075.00 6140.78 0.00 B0)6.00 5140.7a • -• --------- • ----- • • . . T.TAL' 1 100623.87 TOTAL-31 108126.22 TOTAL-1$ 0.00 TOTAL-,$ 185128.22 .................................................... <..........vm.........u•.................v....... ..................... (................uu..............................................uv....... (..............vu...uv.......n..................................vu.....) CONSTRUCTION PROJECT •HOTN AVENUE PAGE 0 PROOREBB PEW. NO.hI080-12 DATE RECORD REPORT N0-0 9/00/9B (............................................................................> <...........................................................................y CONTRACT PR EV IOU OLY COMPLETED CO NFL ETES PAMOUMTO CONPLETEO THIS PERIOD TO GATE BID ITEM LISTING CONTRACT CONTRACT EXTENDED 010 EXTENDED EXTENDED EXTENDED ITEM I ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTALS ITEM I QUANTITY $COSTS QUANTITY .COSTS QUANTITY tGOSTI TOTAL 1031,730.50 $000.524.16 121,630.75 1452,054.90 BIDS IT APPROX. '0,000 (14,000.00) (44.000.001 1.00 (X4.000.001 1.00 114,000.001 C.Y. OF EXCESS NAT. FROM PROJECT SITE DRANO TOTAL 1021.75B.50 1450024.13 $21030.75 1410,004.00 I •.am v=v o ..... .._ ...s • .•._ ..............v............vp ........ v..as............................................................ PROGRESSCONSTRUCTION PROJECT •.187H AVENUE PAGE B RECORD PROD. NO.-09B7-19 CHANGE ORDER H0. 1 DATE REOORO ..PORT NOh 1 0/30/08 <.......w...uuu....uu.uau..•v.u..u.uu==..u.u............u...q d..uv=v=v..euvv.v.uam.=....m..u.uu.u...uu........uu•u.=a.vu..p CONTRACT PREVIOUSLY COMPLETED COMPLETED FANOUNTS COMPLETED THIS PERIOD TO GATE BID ITEM LISTING ---------------------• CONTRACT CONTRACT EXTENDED UID EXTENDED EXTENDED EXTENDED ITEM I ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTALS ITCH I QUANTITY 9000T8 QUANTITY $COSTS QUANTITY ICOST8 PROJECT 1987-12 SANITARY SEWER 9� PVL SANITARY SEWER 10'-12' DEPTH 1016 L.F. 12.70 12884.64 1403.00 17044.37 0.00 1403.00 17844.37 12'-14' DEPTH 309 L.F. 12.70 3052.11 0.00 0.00 0.00 0.00 0.00 MM 0-10' SEPT. 0 EA. 1160.00 6800.00 8.00 6800.00 0.00 6.00 6000.00 MANHOLE EXTRA DEPTH 9 L.F. 74.00 886.00 6.00 444.00 0.00 $.00 444.00 4" WYE BERN. CONNECT 20 EA. 44.45 1244.BB 29.00 1244.83 ..DO 28.00 1244.BB 4" SEWER SERV. PIPE 1025 L.F. 10.40 12740.00 1234.00 1P033.60 0.00 1234.GC 12833.90 SUBTOTAL 38497.83 3..SB.05 0.00 30388.85 STREET 9UBGRAGE PREPARATION 15 BTA. 70.00 1080.00 16.00 1120.00 0.00 16.00 1128.00 AGO. BABE, CLASS 6 P.240 TON G.07 13586.90 2219.00 13468.33 0.09 2218.00 13488.33 tim CRUSHED) BIT. MAT. FOR MIXTURE 22 TON 183.00 4028.00 33.00 6034.00 0.00 33.00 9039.00 BABE COURSE MIXTURE 509 TON 4.95 4074.28 801.D0 6818.05 0.00 601.00 .91..95 BIT. MAT. FOR MIXTURE 30 TOM 183.00 54BS.00 U.S. O.OD O.OD 0.00 0.00 NEARING COURSE MIXTURE 505 TON 11.35 5731.75 0.00 0.00 0.00 0.00 0.00 CONC, CURB A GUTTER 3231 L.F. 4.40 14218.40 3212.OD 14132.90 ..00 3212.00 14132.80 DESIGN 0916 CONC. CURB 6 GUTTER 62 L.F. 4.96 200.30 BB.00 413.05 0.00 6B.00 413.96 SURMOUNTABLE STORM 6EMER SUBTOTAL 4837..8. 91004.03 ..D8 41884.83 1S• R.C.P. BEMER, 30 L.F. 20.88 754.20 38.00 754.20 0.00 30.00 784.20 CLASS III 24• R.C.P. SEWER. 1.3 L.F. 24.10 4410.3. 177.00 4295.70 0.00 177.00 4280.70 CLASS III CONSTRUCT CATCH BASIN 2 EA. 825.00 1830.00 2.00 1660.00 0.00 2.00 1650.0. SUBTOTAL 0814.50 9..0.00 0.00 .88B.B. • _ • -- • • • • . __ __ ________ <uuv...vn.uu.u.e..u.ue.e euue.uu e.=uuue..u.uuu........> <.u.u................................................ u•uvuuu..u..u> \y. r a.... .....aa.......a.... ............ ................................va•u...............ea•v... (............a................ ..... .....vo..ua................... CON 9TRUCT ION PR 0.I ECT •119 TM AVENUE • PAGE l PRDGRE6B PRDJ. X0..1881-12 CHANCE ORDER NO, 1 DATE RECORD REPORT N0.17 8/80/89 .................•uu...................................................... (...................................................a.......................) CONTRACT PREVIOUSLY COMPLETED COMPLETED BAMOONTS COMPLETED THIS PERIOD TO DATE CIO ITEM LISTING -- CONTRACT CONTRACT EXTENDED BID EXTENDED EXTENDER EXTENDED ITEM I ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTALS ITEM I QUANTITY $COSTS QUANTITY $COSTS QUANTITY FODST9 NATERMAIN S' O.I.P. CL. 52 1600.00 L.F. I..A. 20088.00 1AB11.0. 1G 844.80 0.00 1680.00 18944.90 NATERMAIN G" RESILIENT SEAT 9.00 EA. 34..10 1749.80 0.00 1146.60 0.00 6.00 1740.00 GATE VALVE HYDRANT ].OD EA. 1040.00 3160.04 ].OD 0160.00 0.00 9.00 8100..0 0/4• CU. WATER .ERV ICE 1139.00 L.F. 1.16 9021.20 to0R.00 0062.26 O.D. 10]8.00 9062.26 e/4' SERVICE GROUP 28.00 EA. 01.91 26...09 20.00 26.6.08 O.DD 28.00 2606.08 FITT1N96 836.00 LEE. 1.11 91..86 1126.00 1660.29 0.00 1826..0 1660.26 SUBTOTAL 31300.10 36901.80 C.D. 0.00).98 _ • _____ • • • • • • a B.C. 11 DRANO TOTAL 19 PR46.41 TOTAL-q 124080.40 TOTALw• 0.00 TOTALIS 124089.48 ............n...............................................................> .....................................a...................................... TOTAL ESTIMATE 418064.9 TOTAL CHANGE ORDER 124.90.48 NO. 1 GRAND TOTAL 602094.36 /gym Memo To: John Anderson, Shakopee City Administrator From George Muenchow, Shakopee Community Recreation Director Subject: Shakopee Community Recreation Joint Powers Agreement/ Funding Date October 17, 1988 Introduction Shakopee Community Recreation (S. C. R. ) has existed through a joint powers arrangement between the City Of Shakopee and Shakopee Schools since 1954. During this 34 year history both parental agencies have provided equal funding and free useage of facilities. At this time the City has requested certain information from staff to assist in a financial review. Background 1. S. C. R. Staff and Board Members have adopted a Proposed Budget of 9174, 930 for 1989. (See Exhibit "A" ) This proposed Budget is viewed only as a "bare bones" document with nothing radically added for 1989. S. C. R. would have liked incorporating a few creative new programs, but realized that this we just not possible this year. 2. In support of the Proposed 1989 Budget, the Board and Staff developed an Anticipated Revenue Schedule equal to the Proposed Budget. (See Exhibit "B" ) These Proposed Projections included the following facets: a. The City Of Shakopee would contribute 28% of these funds ($49, 371 ). b. Shakopee Schools would contribute 26% of these funds (949, 371 ). c. Fees, Chargee, Interest, and Contributions to provide 44% (976, 188). In analyzing fees: cl. City Swimming Pool Filing Fee increased 91/Seeeon Ticket and Swimming Lesson holder. (Estimated - $1350) . c2. Seasonal activities raised (91. 00 (youth 911. 00), (Adults-913. 00) . c3. Fundraiser - 91, 000. c4. Registrants/seasonal activity residing in Townships I� I-Y%- within boundaries of Shakopee School District. Estimated 500 participants (1/10 of total users). An extra assessment of 93. 00/activity amounting to an estimated 91500. 00. Participants residing outside school district boundaries would pay an extra assessment of 95. 00/seasonal activity. 3. Staff is of the opinion that any additional activity fees at this time would be counter productive. 4. Dissolution of S. C. R. Joint Powers Agreement at this time should be sure to insure that continued cooperation prevail and that facilities remain available for use at no charge. Alternatives 1. Do nothing at this time. 2. Request a ,joint study with Shakopee Schools to more readily understand to what extent a cooperative spirit would be followed including the question of usage of facilities. 3. Decide to announce to Shakopee Schools of the intent of dissolving the Joint Powers arrangement regarding Shakopee Community Recreation recognizing that additional input of funds from the City would be needed to retain the current level of service. Recommendation Request a ,joint study with Shakopee Schools regarding continued ,joint sponsorship of Shakopee Community Recreation. Action Move to request a ,joint study with Shakopee Schools pertaining to the question of continued ,joint sponsorship of Shakopee Community Recreation. AGREEMENT BETWEEN THE CITY OF SHAKOPEE and INDEPENDENT SCHOOL DISTRICT NO. 720 CONCERNING THE OPERATION OF A JOINTLY SPONSORED RECREATION PROGRAM WHEREAS, the Independent School District no. 720 is organized for the purpose of providing public school education, including at its discretion, public evening, adult and continuing education programs and associated recreation program within it geographical boundaries; and WHEREAS, The City of Shakopee is authorized to, and does, in cooperation with the said School District, provide recreation and civic programs for citizens within its geographical boundaries; and WHEREAS, ON April 21, 1954, Ordinance No. 129 was approved establishing a joint recreation board and defining its powers and duties; and, WHEREAS, on December 31, 1978, and amended on April 14, 1981 an agreement was entered into between Independent School District No. 720 and the City of Shakopee Providing for the establishment and operation of a jointly sponsored Community Education and Recreation Program, and WHEREAS, it is the mutual desire of the parties to update and revise the said agreement. THEREFORE, this agreement is amended and entered into as of April 13, 1987 by and between Independent School District No. 720, hereinafter referred to as the School District, and the City of Shakopee, hereinafter referred to as City, pursuant to authority contained in Minnesota Statutes 471.59. Parties hereto agree as follows: 1. PURPOSE OF AGREEMENT The Sponsors shall severally, jointly, and cooperatively pursuant to the board authority contained in Section 471.59 inclusive, of Minnesota Statutes and other applicable statutes and their respective and implied powers, establish and operate and Community Recreation Program. A. The term Community Recreation Program is defined as follows: The .Community Recreation Program will include recreation and leisure time activities in the broadest sense. School District and City facilities will be utilized, as well as private resources when available, to carry out the Community Recreation Program. The Community Recreation Program will serve residents of all ages and socio-economic status within the boundaries of the Sponsors. B. The responsibility for the operation of the Comnunity_Recreation Program shall rest with the Sponsors through the Community Recreation Board. Recommendations from the Community Education Advisory Council shall be received periodically by the Comnunity_Recreation Board. 2. COMMUNITY RECREATION BOARD The Community Recreation Board shall consist of six voting members: a member of the City Council , a member of the School Board, four citizen members, two of whom shall be appointed by the City Council and two by the School Board. All members shall serve for a minimum of two years. Their terms of office will conclude in differing years. The four citizens serving on the predecessor Shakopee Community Services Board shall continue functioning in the same capacity on the new Community Recreation Board with the same tern of office. All appointees shall serve until successors are appointed. The City Administrator and the Superintendent of Schools shall serve as ex-officio (non-voting) members of the Community Recreation Board. A vacancy shall be filled for the unexpired term of office by the appropriate appointing body. This Board shall at the beginning of each fiscal year select a Chairperson, a Vice-Chairperson, and a Secretary. A majority shall constitute a quorum for the transaction of business. The Board shall meet monthly. 3. FINANCE A. The Sponsors shall make financial contributions to the Community Recreation Board to fund the operation of the Community Recreation Program exclusive of fees collected for various activities. The governing body of each of the Sponsors will approve the amount of the contribution to be made by that body. Financial support of the Community Recreation Program shall be shared on the basis - - — -. agreed to by the Sponsors. The Annual Community Recreation Budget, as recommended by the Community Recreation Board, shall be submitted to each sponsor for action on approval on or before July 25 of each year. The budget shall set forth the proposed program of activities in the ensuing year to be provided on a School District wide basis, and within each of the participating municipalities. Additional contributions may be made by either or both Sponsors, within their taxing authority and budget, as determined at the discretion of each governing body. Contributions from other individuals, groups and agencies can also be accepted. B. All personnel hired to establish and operate the Community Recreation Program shall be paid from the Community Recreation Board fund. The City of Shakopee will act as the fiscal agent. C. Each sponsor shall endeavor to make application for all County, State and Federal grants and funds, and private and foundation resources that may be available to it if the requirements or conditions necessary to obtain such grants and programs are acceptable to it. D. It is understood and agreed that the Community Recreation Board shall endeavor to purchase equipment and supplies for the Community Recreation Program through purchasing procedures which will be most beneficial to the program. Contracts let and purchases made under this agreement shall conform to the requirements applicable to contracts and purchases of the fiscal agent. E. At the end of each year the Community Recreation Board shall cause an audit to be performed of funds expended in the previous year. A copy of the annual report shall be submitted to each sponsor of this agreement. F. At the end of each year the Community Recreation Board shall prepare a report of activities conducted and submit this report to the Sponsors. The annual report shall be in a form such that it can be compared to the proposed program on which the annual budget has been prepared. 4. CONTRIBUTION OF PROGRAMS AND FACILITIES BY SPONSORS A. Each Sponsor shall , after receiving the recommendations of the Community Recreation Board, determine which of its lands, buildings, equipment and programs, (hereinafter called "Public Resources") will be made available to the Community Recreation Program. B. The costs of maintenance, upkeep and utilities for the Public Resources made available by the Sponsors will be borne generally by the respective owning Sponsor. The Community Recreation Director shall bring to the attention of the appropriate municipal or school official items in need of repair or maintenance. C. Each Sponsor shall maintain public liability insurance coverage upon its Public Resources made available for the Community Recreation Program. 5. SUPERVISION OF PROGRAM All activities of the Community Recreation Program will be under the direct supervision of the Community Recreation Board. The Community Recreation Director shall carry out the objectives and goals of the program as approved by the Community Recreation Board. . 6. PERSONNEL A. The Community Recreation Board shall establish standards and qualifications for (1) the Director and (2) any additional personnel deemed to be necessary to be hired for the Community Recreation Program. B. The Community Recreation Board shall establish the salaries of all personnel to be hired for the Community Recreation Program. C. Employees of the Community Recreation Board shall be under the direct supervision of the Community Recreation Director. 7. LENGTH OF AGREEMENT This agreement shall remain in effect and shall govern the jointly sponsored Community Recreation Program of the City and School District, subject, however, to the right of either party to terminate this Agreement on December 31 of any year. Written notice of termination must be given to the other party at least on year prior to the date of proposed termination. Beginning in 1987, at least once every three years, the sponsoring organizations shall review the provisions of this agreement. In the event of a termination of this agreement, all surplus funds will be distrfbuted to the Sponsors in proportion to the amount contributed over the lifetime of the agreement. Property purchased under this agreement will be distributed to the Sponsors in the same way. Each of the Sponsors hereto shall be individually liable for its equal share of all debts and liabilities incurred by the Community Recreation Program. i 8. NONDISCRIMINATION A. Admission and access to, full utilization of and benefit from the Community Recreation Program shall be available to all residents of the Community without regard to race, color, creed, religion, national origin, and without regard to sex except as may be necessary as a bona fide requirement of a specific service of said program. B. No applicant for employment hired pursuant to this Agreement shall be discriminated against with respect to that person's hire, tenure, compensation, terms, upgrading, conditions, facilities, or privileges of employment by reason of race, color, creed, religion, national origin, or sex except as may be based upon bona fide occupational qualifications. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers pursuant to the authority granted by the attached resolutions adopted by the Shakopee City Council and Independent School District no. 720. INDEPENDENT SCHOOL DISTRICT NO. 720 SHAKOPEE CITYUNC IL SCOTT COUNTY, MIN'NESOTA + / n CLhrpersonMayor ayor Na4 /,-4- Super ntendent C'Ty Administra r i 1411,319"1 Date// t C er Date l � Exhibit -A-1- PROPOSED 1989 BUDGET WITH PREVOUS YEAR'S COMPARISONS 1986 1987 1986 Y-T-D 1988 1989 EST. DEPT. Description ACTUAL ACTUAL APPROP. 6-30-88 ACTUAL REQUEST 4100 Salaries FT 983, 155 494, 771 9103, 945 950, 132 $103, 200 $109, 988 4130 Salaries Pt 89, 200 $11, 993 812, 975 95, 483 $12, 800 915, 500 4140 PERA 93, 808 94, 092 94, 415 92, 088 94, 400 94, 675 4141 FICA 96, 469 97, 067 97, 435 $3, 689 97, 300 97, 857 4143 Medicare 943 9123 9200 962 9200 9225 4150 Health 8 Life 96, 253 96, 635 98, 220 94, 005 98, 200 99, 960 4151 Workcomp 92, 086 $2, 168 92, 500 92, 500 $2, 625 ++ Total Personal Services9111, 014 9126, 849 9139, 690 965, 459 9138, 600 9150, 830 4210 Supplies 93, 702 93, 634 94, 000 91, 306 94, 000 94, 500 4222 Motor Fuel b 011 9935 9850 9900 9193 9850 9950 4230 Building Maintena 9287 9317 961 4232 Equip. Maintenanc 9900 92, 784 91, 500 91, 126 91, 500 91, 500 4310 Professional Sery 95, 539 95, 183 93, 000 9200 91, 000 91, 500 4320 Postage 91, 692 91, 281 91, 800 $596 91, 700 91, 800 4321 Telephone 91, 509 91, 462 91, 500 9678 91, 500 91, 500 4330 Travel & Subsists 9928 91, 182 91, 500 9214 91, 500 91, 500 4350 Printing 8 Repro 92, 534 94, 252 93, 000 91, 123 92, 600 93, 000 4360 Insurance 91, 873 92, 208 92, 500 90 92, 500 92, 625 4370 Utilities 9198 9147 9600 979 9350 9400 4380 Rents 90 9420 90 9400 90 90 4390 Conferences 8 Sch 9402 91, 003 9800 9285 9800 9800 4391 Dues 8 Subscribti 9635 9496 9700 9225 9700 9700 4395 Merchandise 91, 069 91, 035 9500 9491 91, 200 91, 200 +• Total Supplies/Services 922, 403 926, 254 922, 300 96, 977 920, 400 921, 975 4511 Capital Equipment 9843 9494 93, 000 95, 325 95, 325 92, 000 •• Total Capital 9843 9494 93, 000 95, 325 95, 325 92, 000 4980 Refunds 90 90 9125 90 9100 9125 •• Total Remittances 90 90 9125 90 9100 9125 •••++• Total 9134, 260 9153, 597 9165, 115 977, 761 9164, 425 9174, 930 Exhibit -A-2- 1989 Proposed Program Budget Worksheet Description Total Explanation 4100 Salaries FT 9109, 988. 00 4 office staff, 5% Custodial 4130 Salaries Pt 915, 500. 00 Summer daytime staff Gymnastics, Instructors, Skating Rink Supervisors Innovative Activities Leaders, Secretarial 4140 PERA 94, 675. 00 4 1/4L FT Payroll 4141 FICA 97, 857. 00 7. 15 FT Payroll 4143 Medicare 9225. 00 1. 45% Pt Payroll 4150 Health & Life $9, 960. 00 (9 235/Mo. Family)-1 •1989 additonal 9 10. 00/MO. t9150. Mo. Single)-3 -1989 additional 9 25. 00/Mo. 4151 Workcomp 92, 625. 00 Injuries while working •• Total for Personal Services 9150, 630. 00 4210 Supplies 94, 500. 00 Office, Program 4222 Motor Fuel & Oil 9950. 00 Staff Automobile 4230 Building Maintenance 90. 00 4232 Equip. Maintenance 91, 500. 00 Automobile, Office Machines 4310 Professional Services 91, 500. 00 Innovative Activities 4320 Postage 91, 800. 00 Brochures & Mailings 4321 Telephone 91, 500. 00 Two line business phone 4330 Travel & Subsistence 91, 500. 00 Conferences, Seminars Mileage 4350 Printing & Repro 93, 000. 00 Brochures, Flyers, Forms 4360 Insurance $2, 625. 00 Liability 4370 Utilities 9400. 00 Heat 4380 Rents 90. 00 4390 Conferences & Schools 9800. 00 Seminars, Workshops State MRPA Conference 4391 Dues & Subscribtions 9700. 00 Board & Staff Memberships 4395 Merchandise 91, 200. 00 Skating Rinks, Family Fun, Pop Machine, etc. concessions 4980 Refunds 9125. 00 Cancellations •+ Total Supplies/Services 922, 100. 00 4511 Capital Equipment 92, 000. 00 Automobile Fund, Computer •• Total Capital 92, 000. 00 Exhibit "B-]" SHAKOPEE COMUN;;-! RECREA:IJ: ANTICIPATED REVENUE - 1989 Acct N ACtivlty Prior ReRlstratlans Atxi::. 1 11 PIMy PI S P1 C 1986 1967 (Rzv ) 1968 (&n ) 1989 (Revenre) 1989 (Reuenm) 1989 (Pevetac) 3570 Archery 20 20 S 210.00 20 $40o00 20 $ 400.00 20 $ 400.00 $ 420:00 3570 Arts 6 craft, 40 600.00 30 600.00 30 600.00 630.00 3587 Baseball T+1Pw Park Ow"/Not SCR 5 500.00 3 300.00 3 300.OD 330.00 Jr Boys 80 80 8X.00 80 800.00 105 1050.00 105 1075.00 1100.00 M1�et 75 80 1125.00 125 1250.00 125 1250.00 125 1295.00 1420.OD fee We 12D 130 1170.00 125 1250.00 90 900.03 90 945.00 1005.00 3549 Tee I<agte 140 140 1680.00 175 2625.00 150 1150.00 150 2290.00 2440.00 Tou' s 60D 600 Fudraiser 600 3563 Basketball-64rts I8 65 70 433.00 60 720.00 40 480.00 40 500.00 540.00 open 25 25 122.00 15 300.00 20 240.00 20 240.00 260.00 3575 Basketwll�lr RIO 70 80 720.00 90 900.00 9D 9070.00 90 930.00 1020.00 -Cr 5 6 6 110 110 918.00 120 1200.00 160 1600.00 160 , 1630.00 1790.00 -Cr 3 6 4 120 120 9B1.OD 130 1300.00 100 IOM-00 100 1030.00 1130.00 T6�ts 400 400 Fundraiser 576 No Fee 3561 Brombal lJ4rts 4 70 70 770.00 84 1008.00 100 1200.00 100 1400.00 1500.00 3579 BrooibaI l-Teen Tann 160 170 160.0D 170 340.00 80 160.00 BD 170.00 250.00 3591 Cross Cantry 25 15 225.00 15 250.00 25 250.00 25 250.00 275.00 3560 Dig Obedferee 16 384.00 30 570.00 45 900.00 45 915.00 960.00 3553 Fam Fun Nights 300 500 616.00 750 1500.00 600 1200.00 600 1200.00 1200.00 3564 Football - 1fens 41. 75 80 858.00 80 960.00 100 1200.00 100 1300.00 1400.00 3588 Football - Cr 7 6 8 70 70 567.00 70 70D.00 90 900.00 90 915.00 1005.00 - Cr 3,& 6 70 80 720.00 90 900.00 108 1080.00 108 1100.00 1208.00 - Cr 3 6 4 Flag - 40 400.00 50 500.00 50 515.00 565.00 3560 Colf - Adult 19 1077.00 60 1200.00 50 1000.00 50 1030.00 1080.00 3570 Cnlf - Junior 16 32.OD 10 160.00 10 100.00 10 100.00 110.00 3595 C}mastics 230 230 5280.00 250 550D.00 300 6600.00 300 6660.00 6960.00 3553 Hersey 7Yack 6 Field 75 NDFee 75 75.00 75 75.00 75 50.00 50.00 3586 Nwimy 85 85 Nor Pd 80 800.00 90 900.00 90 9DO.00 990.00 3560 Jazz Fxereise 18 2091.00 12D 2160.00 120 2400.00 120 2420.00 2500.00 3559 Plcnte Kit Mentals 95 95 665.00 80 560.00 80 560.00 80 560.00 640.00 3557 Pimic Shelter Resv 140 145 1000.00 Fadly A Nm-pmftt 600.00 110 2100.00 110 2200.00 110 2200.00 1200.00 meal Business 400.00 20 800.00 20 800.00 20 800400 800.00 Non Ree/Res Co-Slgn 10 500.00 10 500.00 10 500.00 500.00 9iai'f1e 2000 2500 No Fee - 35M Reg 6 /n(o 40M 3570 Ice Slate lmtnucliar 25 30 620.00 2D 400,00 40 800.00 40 800.00 840.00 Ice Skate Racers 35 40 No Fee 40 C--Sponsored 60 60 Outdnr Caen Skating 4500 5007 No Fee 5000 3371 RolLerakatbg hips 300 350 1400.CO 30D 1275.OD 300 1475.00 300 1275.00 1575.00 l �- _YVL� Exhibit "B-2" Acct Actwicy Prior iscratiom Mcici ced 1986 1987 Plan •A" Plan "e" Plan 'C• (Ile.ene 7988 (Mme) 1989 (acre,.<) 1989 (new.e) 1989 (ae,.er 3578 9dirg Oaaidll 200 300 Jr 9d Cll6 80 $ 720.00 80 S 800.00 40 S 400.00 40 $ 400.00 S 440.00 3573 Sandlot S000rr k 3-6 40 55 720.00 70 1050.00 70 1050.00 70 1050.00 1120.00 Sandlot Setter Cr 1-2 60 900.00 60 900.00 90 900.09 %0.00 3566 Softball "It ca'liet 110 120 920.00 90 993.00 120 1320.00 120 1420.00 1340.00 Mea 550 550 7900.00 700 7700.00 600 6600.00 600 7000.00 7600.00 Ilasets 470 430 4190.00 450 4950.00 475 5225.00 475 5525.00 6003.00 3558 Softball Twmrients 2000 2000 225.00 1 450.00 450.00 450.00 450.00 3581 Softball yoeh Jr Cirls 75 58 552.00 Modified Fastpltch 75 750.00 75 750.00 75 768.00 842.00 Midget 55 75 675.00 90 900.00 100 1000.00 100 1018.00 1118.00 Fee Ike 55 75 675.00 75 750.00 75 750.00 75 768.00 843.00 3558 Field Beservati9ns for les8urs; Incest poach, valleyfair, uncer6lay, MDorxlds, erc. 32 640.00 32 640.00 32 640.00 640.03 Indio Field Pesery S10/Field/Pesery 5 50.00 5 50.00 5 50.00 50.00 3569 Square maces 950 950 No Fee 950 100.00 950 100.00 950 100.00 100.00 Spore Dance Inst, 25 25 No Fee 25 25 25 50.00 50.07 ]593 S-r C-Ps-Baslet6all 120 120 622.50 130 650.00 150 750.00 150 750.00 90.00 Saner Canps Terris 20 598.00 20 600.00 20 600.00 20 600.00 6110.00 3346 s mm , Playgro" 800 8X1 150.00 1100 275.00 1000 250.00 1000 600.00 6(0.00 3596 Tiny Tot Ball Skllis 40 600.00 79 MOO 40 800.00 800.00 3570 Tem1s Im, 15 25 220.00 25 375.00 12 300.00 12 300.00 317.00 3562 hips 140 250 112.00 150 300.00 150 300.00 150 300.00 300.00 3565 Volleyball - pi, 70 80 704,00 Bu 960.00 80 %0.00 80 1070.00 1080.00 Volleyball - wo, 180 200. 1266.00 200 2400.00 2170 2400.00 270 2460.00 2660-00 3592 Volleyball - Or 7_8 30 18 630.00 Incernaral p.,,. 30 600.00 20 400.00 20 403.00 410.00 3572 wrest l iB - Cr 3_6 60 60 549.00 60 600.00 80 860.00 BV 860.00 940.00 wresc l irg - Cr 7-6 15 20 180.00 20 210.00 20 200.00 20 220.00 240.M 49,435.50 63,468.00 City Fillrg Fee Pd By Participant Season Ticket 541 592 600 600.00 600 1200.00 600 120.07 1200.00 Iessom 552 630 750 750.00 750 1500.00 750 1500.00 1500.00 Tool Activity gegiscratiara 50,785.50 64,618.00 64,225.0067 72,168.00 3822 Mlsc Incase ,444.00 ]SIB Conceaalaan 07 1000.00 IOOD.00 10 .00 2000.00 2000.00 7000.00 3810 Farad Interest 2664.00 2500.00 1000.00 1000.00 1000.00 3130 Grants Other Cnvt [hits 48150.00 46150.00 53,351.50 51,743.00 49,371.00 3330 Peroaaaenc Trarufen 48150.0148150.10 53.352.50 51,743.00 49,371.OD 8udteted Total $ 168,169.00 $165,116.00 174,930.00 174,930.00 174,930.00 CONSENT 13a, MEMO TO: John K. Andersen, City Administrator FROM: Dave Hutton, City Engineer 1 , 1 SUBJECT: 13th Avenue Street Improvements Project No. 1986-9 DATE: October 13 , 1988 INTRODUCTION: Council action is required for a resolution accepting work and making final payment on the 13th Avenue Street Improvements. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. The Certificate of Completion is attached. ACTION REQUESTED: Offer Resolution No. 2964, A Resolution Accepting Work on the 13th Avenue Street Improvements, County Road 89 to East Corporate Limits , Project N0. 1986-9 , S.A. P. 166-115-01 and move its adoption. DH/pmp MEM2964 i CERTIFICATE OF COMPLETION CONTRACT NO, : 1986-9 DATE: October 6, 1988 PROJECT DESCRIPTION : 13th Avenue street improvements County Road 89 to East Corporate Limits CONTRACTOR: Valley Paving, Inc. 8800 13th Ave. E. Shakopee, MN 55379 ORIGINAL CONTRACT AMOUNT , . . , . . . . . , , . $ 166,088.74 QUANTITY CHANGE AMOUNT , , , , , . , . . $- 5,430.03 CHANGE ORDER NO. — THRU NO. AMOUNT , , . $ -0- FINAL CONTRACT AMOUNT , . . . , . . . . . $ 160,658.71 LESS PREVIOUS PAYMENTS , , , , , , , , , , , , , $ 160, 158.71 FINAL PAYMENT . , , , , , , , , , , , , $ 500.00 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the some has been fully completed in all respects according to the contract, together with any modifications approved by City Council , I, therefore, recommend above specified final payment be made to the above named Contractor, Professional Engineer RESOLUTION NO. 2964 A Resolution Accepting Work On The 13th Avenue Street Improvements County Road 89 to East Corporate Limits Project No. 1986-9 . S.A.P. 166-115-01 WHEREAS, pursuant to a written contract signed with the City of Shakooee on July 16 , 1987 , Valley Paving , Inc . , 8800 13th Avenue E. Shakopee, MN 55379 has satisfactorily completed the 13th Avenue Including Paving, Curb & Gutter, and Storm Sewer, in accordance with such contract.. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved ; and BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of £ 500 .00 , taking the contractor' s receipt in full. Adoptee in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the. City of Shakopee ATTEST: City Clerk Approved as to form this day of 19 City Attorney CONSENT MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer�O-,o SUBJECT: 1987 Pavement Preservation - Overlay Project No. 1987-11 DATE: October 13 , 1988 INTRODUCTION: Council action is required for a resolution accepting work and making final payment on the 1987 Pavement Preservation - Overlay Program. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. The Certificate of Completion is attached. ACTION REQUESTED: Offer Resolution No. 2965 , A Resolution Accepting Work on the 1987 Pavement Preservation - Overlay, Project No. 1987- 11 , and move its adoption. DH/pmp MEM2964 CERTIFICATE OF COMPLETION CONTRACT NO. : 1987-11 DATE: October 6, 1988 PROJECT DESCRIPTION: 1987 Pavement Preservation - Overlay CONTRACTOR: Plehal Blackto PP 9 in , Inc. 3460 W. 130th St. Shakopee, MN 55379 ORIGINAL CONTRACT AMOUNT . . . . . . . . . . . . $ 39, 978. 75 QUANTITY CHANGE AMOUNT . . . . . . . . . . . . . $ 1, 968.67 CHANGE ORDER NO, 1 THRU NO, — AMOUNT . , , $ 800. 00 FINAL CONTRACT AMOUNT . . . . . . . . . . . . . . $ 42, 747. 42 LESS PREVIOUS PAYMENTS . . . . . . . . . . . . . $ 42,647.42 FINAL PAYMENT . . . . . . . . . . . . . . . . . . g 100.00 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the some has been fully completed in all respects according to the contract, together with any modifications approved by City Council , I, therefore, recommend above specified final payment be made to the above named Contractor. -} )57. ��- Professional Engineer J 3 -P✓ RESOLUTION NO. 2965 A Resolution Accepting Work On The 1987 Pavement Preservation — Overlay Project No. 1987-11 WHEREAS, pursuant to a written contract signed with the City of Shakopee on July 14 , 1987 , Plehal Blacktopping, Inc. , 3460 W. 130th Street , Shakopee, MN 55379 has satisfactorily completed the Pavement Preservation Overlay Program, in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved ; and BE IT FURTHER RESOLVED, that the City Clerk and Mayor are herebv directed to issue a proper order for the final payment on such contract in the amount of S 100 .00 , taking the contractor' s receipt in full. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day cf 19 City Attorney 1 BRADBBRG, INC. 126 North Franklin Hutchinson, MN 55350 October 18, 1988 City Council City of Shakopee Skakopee, MN RE: Future Systems Change Prairie House Addition Dear Council Members, We are in receipt of a copy of the memo from Dave Hutton to Sohn Anderson concerning future systems charges as a result of the improvements to the intersection of Valley Fair Drive and Trunk Highway 101 in connection with the construction of the frontage road accessing Prairie House Addition. Please remember during your discussions of this issue, that the City of Shakopee undertook these improvements subsequent to nearly a years discussion of the two access alternatives (intersection or new cut) ; requiring us to sign the petition for improvements and to waive our rights of appeal; and ordering the city engineer to prepare a plan to spread these charges in the event the frontage road is extended to the west. Since we have already paid the costs associated the construction of the frontage road, sewer, water, etc. (approximately $275,000) in addition to these intersection assesments, we feel we have upheld our end of the agreement and look forward to the City's acceptance of staff's recommendation and passage of Resolution Number 2967, which would result in an abatement or reimbursment to Bradberg, Inc. only in the event the frontage road is extended to the west. Thank you for your consideration. Sincerely, �' rrfrr�l��ill�. Thomas W. Ly ns for Curtis M. Bradford r3G MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer SUBJECT: Valley Park Drive North of Hwy. 101 DATE: October 6 , 1988 INTRODUCTION: Attached is Resolution No. 2967 , A Resolution Establishing a Future Systems Charge for Those Costs Associated with the Improvements of Valley Park Drive from Trunk Highway No. 101 Northerly for Approximately 350 Feet, Project No . 1986- 11 for Council consideration. BACKGROUND: In 1986 , the City Council ordered a feasibility report for the improvement of Valley Park Drive north of Trunk Highway 101 serving the Prairie House Addition and the Valleyfair property. These improvements were petitioned for by the owner of the Prairie House Addition, which included waiving their rights to any assessments and appealing such assessments. The feasibility report also addressed a future frontage road from Valley Park Drive to Peavey Road, which Council also ordered a study on based on a request by Valley Fair. In 1987 , the improvements were constructed and consisted of regrading , channelization , landscaping and the removal of the existing Valleyfair marquee. The total cost for these improvements was $238 ,516 .55 (Attachment A) . This consisted of the following: Construction Costs $ 49,394.63 Engineering & Admin. Costs $ 12,348.66 Condemnation Costs $176.773.26 Total $238,516 .55 On September 8 , 1987 City Council adopted the assessments for this project by Resolution No. 2794 and assessed the costs entirely back to the owner of the Prairie House Addition , Bradberg, Inc. Attachment B is a copy of the assessment roll. At the time the assessments were adopted, the Council directed the City Engineer to develop "systems charges" that would at some point in the future allow the abatement of the assessment to Bradberg, Inc. The rationale was that if the frontage road were ever extended to the west, those properties along that road would also benefit from the intersection improvements. The feasibility report indicated that the intersection improvements benefit properties both to the east and west by providing access for frontage roads. Since the frontage road to the west has not been constructed yet, those properties only have the capability of receiving access benefit. The assessment alternatives discussed in the feasibility report included: a. Assess all improvements to the Prairie House Addition since they petitioned for the improvements and waived their rights of appeal. b. Assess Prairie House Addition based upon a benefit appraisal. All project costs in excess of the benefit to Prairie House would be City cost and could be assessed as a "systems charge" to properties to the west when the frontage road is constructed. c. Prorate the assessment in both the easterly and westerly direction based upon the total possible benefited frontage . City Council basically adopted Alternative A, to assess the entire project costs to Prairie House Addition. They also directed the City Engineer to prepare a "systems charge" for other benefited properties should a frontage road ever be constructed. It should also be noted that any frontage road constructed would be paid for by those properties abutting the road. ALTERNATIVES: Staff has developed several "systems charge" alternatives for this project as follows ( Please refer to the drawings in Attachment C) : Alternative 1 Place all costs on the Prairie House Addition (Do nothing alternative) . Systems Charge: Prairie House Addition = $238,516 .55 Valleyfair = 0 Alternative 2 Split all costs between Valleyfair and Prairie House Addition 50/50 . Systems Charge: Prairie House Addition = $119,258.28 Valleyfair = $119 ,258.28 � 3 v Alternative 3 Divide the costs up between Valleyfair and Prairie House Addition based on acres. Alternative 3A - Using total Valleyfair acres Systems Charge : Prairie House Addition = $ 47 ,054 .29 Valleyfair = $191 ,462.26 Alternative 3B - Using only developed acres and Valleyfair Systems Charge: Prairie House Addition = $ 67 ,482 .73 Valleyfair = $171 ,033 .82 Alternative 4 Divide the costs up between Valleyfair and Prairie House based on frontage. Alternative 4A - using total Valleyfair frontage Systems Charge: Prairie House Addition = $ 64 ,098 .72 Valleyfair = $174,417 .83 Alternative 4B - using only developed frontage of Valleyfair Systems Charge: Prairie House Addition = $94,893 .68 Valleyfair = $143 ,622 .87 Alternative 4C - using the same cost per foot as in Alternative 4B but using only one-half the developed frontage of Valleyfair Systems Charge: Prairie House Addition = $166 ,710 .55 Valleyfair = $ 71 ,806 .00 Alternative 5 Divide the costs up based on frontage using the total benefited length from Prairie House Addition to the Peavey property. Systems Charge: Prairie House Addition = $162,758.34 607 .31 Valleyfair = Peavey = $ 16 , 150 .90 Alternative 6 Divide costs up by frontage using the total benefited length from the Blue Lake Plant to the Peavey property. Systems Charge: Prairie House = $ 39 ,674 .12 Valleyfair = $107 ,956 .52 Peavey = $ 11 ,151 .65 U. S. Fish = $ 8,363 .73 & Wildlife Metro Sewer = $ 71 ,370.53 Board Alternative 7 Same as No. 6 only use half the length in each direction. Systems Charge: Prairie House = $ 79 ,362 .52 Valleyfair = $119,258.28 U.S. Fish = $ 16 ,730.48 & Wildlife Metro Sewer = $ 23 , 165.27 Board Alternative 8 Place a systems charge of all costs to Prairie House up to the amount of benefit. Per the benefit appraisal that was done, Prairie House benefits by approximately $492,652 .00 by having access off this intersection. Since the costs of the project were only $238 ,516 .55 , they could be assessed for the entire amount . This is basically the same as Alternative 1 (Do nothing alternative) . Attachment D is a chart summarizing the systems charge to each property per alternative. RECOMMENDATION: i It is quite apparent that both Valleyfair and Prairie House Addition benefit from the intersection improvements. Since Prairie House had no access to Hwy . 101 , the intersection improvements were an immediate benefit to them. Since Valleyfair had an existing access to Hwy. 101 , their benefit is the potential for constructing a frontage road along their property going westerly from the intersection. Based on the above statements , the alternatives that place a systems charge for the intersection improvements completely to Prairie House Addition were discarded (Alternatives 1 and 8) . 13 a Alternatives 3A and 3B, which divided the costs up by area, were discarded because almost all of the properties are completely within the floodplain and therefore the developability of these properties is questionable. Also, street improvements are rarely assessed per area. Staff feels that it would be extremely difficult to prove benefit to Peavey or the Blue Lake Treatment by improving Valley Park Drive. Both of these properties have existing accesses to Hwy. 101 and would not need a frontage road from Valley Park Drive . Also , the property owned by U . S. Fish and Wildlife has an existing access onto Hwy. 101 . At some point in the future the City may want to eliminate this access and have them utilize the frontage road. This is more of a safety improvement, rather than a benefit and since it is purely conjecture at this point, they should not be included in the assessment. Therefore, Alternatives 5 , 6 , and 7 were discarded. That leaves Alternatives 4A , 4B and 4C as the only viable options, to place the systems charge costs completely against Valleyfair and Prairie House based on front footage. Valley fair has the potential for extending the frontage road completely from Valley Park Drive to Peavey Road, which are two main intersections with traffic signals . Staff cannot see allowing any future accesses to Hwy . 101 between these two points. But any improvements to one of the access drives basically benefits a future frontage road up to one-half the distance between intersections. If the second intersection (i.e. Peavey Road) were improved to provide better access to the frontage road , those costs could also be assessed up to one-half the distance between intersections . In addition, the undeveloped portion of Valleyfair is completely within the floodplain and may or may not be able to be developed, making it difficult to prove benefit. Based on the above discussion, staff feels that Alternative 4B or 4C are the most viable options. Basically , using the total frontage of Prairie House Addition and the developed frontage of Valleyfair the systems charge rate computes to $51 .29 per front foot. Attachment E shows the calculations to arrive at this figure. Staff also feels that the maximum length of frontage that should receive this systems charge is one-half of the developed frontage of Valleyfair or 1400 feet due to the presence of an existing driveway at the west end of the developed property. Consequently, Alternative 4C is the recommended systems charge to Valleyfair. Staff is recommending that this figure be used as the "systems charge" should Valleyfair ever chose to construct a frontage road to the west. They would reimburse the City at $51 .29 per foot for the actual length of frontage road constructed up to a maximum of 1400 feet long (one-half of the total developed frontage) . They would still have to pay for all costs associated with constructing the frontage road , of course. The City would then reimburse Bradberg, Inc. those monies that were received from Valleyfair or provide an abatement to their assessment. Attached is Resolution No . 2967 establishing this future systems charge to Valleyfair for Council consideration. ACTION REQUESTED: Offer Resolution No. 2967 , A Resolution Establishing a Future Systems Charge for Those Costs Associated with the Improvements of Valley Park Drive from Trunk HIghway No. 101 Northerly for Approximately 350 Feet , Project No . 1986- 11 and move its adoption. DH/pmp MEM2967 � 3 G ATTACHMENT A PROJECT COSTS VALLEY PARE: DRIVE NORTH Fr OJeCt No . 1986-: 1 Construction cost S 49, 394. E3 Administration fees (25z ) 12, 348 . 66 Sub-total S 61, 743 . 29 stimate of legal fees -.or condemnation 4, 093 . 25 Cost of condemnation 167, 280 . 00 Appraisals 4, 500 . 00 Cost to be Assessed 5236, 515 . 55 ATTACHMENT B ASSESSMENT ROLL VA:.L-Y PARI. DRIV-- NO= ASS---SSH_HTS Projeci No . 1086-ii Owner PID Bloc}; Assessment 5radDer€ inc . 27-i27001 -0 L1, Pi == S52, 425 . 94� 126 N. Franklin , Huuninson, I{N `_5350 BraCDer€ Inc . 27-i27002-0 L2, Bi E34, 57i . i2 125 A. Franklin Hutchinson, IM , 55350 Bradber€ Inc . _ , _ ci 004-0 Octlot f. s5• , 2i9. 49 _c. -nankiln - ' 55 50 , Total 523 E, 5i6 . 55 N /f//S /S ]7fE SSL- FS/9FJ/T 7a ����uTiov �. a?79y 13 cl- ATTACHMENT C - ALTERNATIVES ALTERNATIVE 3A i i r - BENEFITED AREAS \ BWE UYE r VI- U 17FvYEIL7r�'SL`+ gyp' - ti I I ALTERNATIVE 3B ; \. i i BENEFITED AREAS i z. t.�u _- PWF{xNE YF_ z ruM1 l 101�_v2i.p11..1 - 1"}Ch34/ .� s nnErlaoPo4 Tn . W ALTERNATIVE 4A i j a i y /- i � BLUE LAKE , Vr --- J ,.._._ e�N�F Us �rSN jWiI.DL�FL �� - I Irli%iG II[MXvE MEtROPO� 7 07A^ r nr ti id '1 VE - - - SEuyC.R RA RI ALTERNATIVE 4B � T i i } Ve V� VE�LIDFC-ll [mmu ..x� _ - t�'vE4 F - ISwR1�UFc ��-� nntTzoPnl n.r .._-- NTAGFIF 11 4 LLL W ALTERNATIVE 4C i i -� BLUE LAKE J _Ilniiun:M[x15 E/V 1 ril— _ ,Iz llt,l Inri .,. ITE _ BtW K CA -� FRONTAGE. 11 A I ALTERNATIVE 5 \ i eje/vJer1 a��Mrs —JI �TFp. p ��s isH �`wd.�ufc - --- - - -- O\yTA�f �Izuf'w w rr,\._. SeweK Lin K • W I I W � e ALTERNATIVE 6 i i YF_ U CN621A(�ED -�uwex rnn.� -`�� � VS 151'I �WILD UFC r,r nix, N� •nmz.�,at7i rnEi ALTERNATIVE 7 \� i if � II yr--- � VIID�f�LIPe'D --- - uS iSIyWIID�p� �. q�\ FnO^, Is,- huv'N ^nETlZofbi iPrl W ATTACHMENT D ASSESSMENT PER ALTERNATIVE WME 1 2 3A 3B 4A 4B 4C 5 6 7 I I I I I I I I I I I I IPRAMIE HC15E IIPJB,516.55 1$119,258.2B I $47,05429 1 $8],482.73 1 $84,088.72 1194,893.69 10166,710.55 1168,75894 1 139,674.12 1 $79,36282 1 I I I I I I I I I I I I 1vAIEWAM I - I$119RM2010191,48226 1017193392 1$174,41793 10143,62297 1 $7190690 1$162,6m.31 Inm95692 11119258281 I I I I I I I I I I I I 1FEAIEY I — I — I — I — I — I — I I $16,1®90 1 111,15195 1 -a- I I I I I I I I 1 I I I I Ie.B. FISH 8 WILDLIFEI - I - I - I - I - I - I I - I SHAM.73 1 116,730.48 1 I I I I I I I I I I I I 11eT. EWM BaW I — I — I — I — I — I — 1 I — 191,37083 I $23,16527 I f3G ATTACHMENT E Calculations For Future Systems Charge Total Project Costs $238,516.55 Total Benefited Frontage Prairie House Addition = 1850 Ft. (All of Block 1 ) Cedar Fair - P.I.D. 90-30001-0 = 2800 Ft. (Valley Fair property) TOTAL 4650. Ft. Cost Per Foot = $238,516.55/4650 Ft. = $51 .2388172 Per Foot Call it $51 .29 Per Foot Total Systems Charge The systems charge to Valleyfair would be $51 .29 per foot for every foot of frontage road constructed up to a maximum of one-half of the developed frontage or 1400 feet. Prairie House Addition would retain the remainder of the project costs. Valleyfair = 1400 Ft. x $51 .29 = $ 71 ,806.00 Prairie House = $238,516.55 - $71 ,806.00 = $166 .710.55 TOTAL = $238,516 .55 RESOLUTION NO. 2967 A Resolution Establishing a Future System Charge for Those Costs Associated with the Improvements of Valley Park Drive from Trunk Highway No. 101 Northerly for Approximately 350 Feet Project No. 1966-11 WHEREAS, The City Council of Shakopee received a petition, ordered a feasibility report, held a public hearing and ordered the project for the Valley Park Drive improvements, and WHEREAS , those improvements were constructed in 1987 at a construction cost of 5%-9 , 394 . 63 plus administration costs of $12 , 348 . 66 plus condemnation costs of $176 ,773.26 for a total cost of 8238 ,516 . 55 , and WHEREAS, the total cost of this improvement was assessed completely to the Prairie House Addition (Lots 1 and 2 of Block 1 and Outlot A) by Resc_: -ien No. 2794 adopted by City Council on September 8 , 1987 , ant W`--REAS , -_- r_- --_ __ - Cc _e o` Ve .evLrl've wneneve _ _ rcn t west of Valley Park Drive, and WHEREAS, the C_- Cc-unc== - r Septembe- ` . , -- _- the time the assess-:er- _z _-- - _- Engineer to deve_ C- _ -_- of Valley Park :_- .. -_. - aba ,.__-._ --some of the assess...-n-- - .. : _. _- nouse - --_-_cn (Bradberg, Inc . ) . NOW, THEREFORE IT BE RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA; that: . . At such time as the f rontage road along Trunk Y:ighway 101 ,_ extended west of Valley Park Drive, the abutting property currertl _ owned. by Cedar Fair and identified as Property Ider,t'_'cation No. 90-30001-0 shall receive a systems charge of .`51 .29 per front foot for every foot of frontage road constructed aiocE cr.is property, up to a maximum length of 1400 feet. 2 . ., charge represents the benefit to the lands names .. _. e - n the improvements to the Valley Park Drive intersec - ' cr . = rcjec.t. No . 1986 - 11 as described in this Resolution . 3 • The dollars collected by the City of Shakopee for the system charge shall be used as an abatement to those assessments levied against the owners of the Prairie House Addition as listed in Resolution No. 2794 or if those assessments have been paid up , the City shall reimburse the owners of the Prairie House Addition those monevs collected from the systems charge. 4 . A copy of this resolution shall be filed with the Scott County Recorder. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1988. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1988. City Attorney / 3 d MEMO TO: John K. Anderson, City Administrator / 3 FROM: Dave Hutton, City Engineer WJ D SUBJECT: Capital Improvements Projects for 1989 J b DATE: October 11 , 1988 INTRODUCTION: This is a follow-up to staff' s August 24, 1988 memo regarding the proposed 1989 Capital Improvements Projects. BACKGROUND: on October 4 , 1988 City Council discussed the proposed 1989 Capital Improvements Projects and established priority projects for staff to begin working on. At that meeting, Council requested that staff bring back a funding matrix for those projects illustrating the proposed plan for funding the various projects. Attached is the funding matrix for the 1989 Capital Improvements Projects. A brief explanation of the proposed funding for each project is as follows: 3rd Avenue Reconstruction This project includes reconstructing 3rd Avenue from Shumway to Spencer Streets and all North-South connections between 3rd and 4th Avenues. The total estimated cost is $950 ,000 . Of this amount, 25% or $240 ,000 would be assessed , $110 ,000 would come out of the Sanitary Sewer Fund and $600 ,000 would come from G. O. Bonds. Annual Overlays An amount of $90 ,000 has been included in the Public Works Department budget for the Pavement Preservation Program. Sidewalk Along C.R. 17 The estimated cost of this project is $50 ,000 , which will be 1003 assessed . Bluff Avenue This project consists of constructing Bluff Avenue from Naumkeag to Marschall Road at a total estimated cost of $64 ,000 . Funding for this project could come from the T. I.F. funds from the Bakken Development. This project could also be assessed, since it is new street construction, but at this time it is not clear if 1003 of the costs can be assessed . Jackson/Harrison This project consists of reconstructing Jackson and Harrison Streets between 11th and 12th to correct a frost heave problem at an estimated cost of $100 ,000 . These streets were originally constructed around 1973• Since they have not yet reached their service life of 20 years yet, the 25% normally assessed for reconstruction projects will be prorated down to allow a credit for the streets not lasting 20 years. Approximately 20% would be assessed or $20 ,000 . West Side Storm Laterals This project consists of installing storm sewers on 11th Avenue and various other streets at an approximate cost of $290 , 000 . According to the storm sewer utility policy , 25% of new storm sewers can be assessed to benefited areas. In this case, that may not be completely true due to the methodology that was used in assessing the West Side Storm Sewer Project, but for purposes of this matrix, 25% assessable ($75 ,000) was assumed. Market Street This project consists of constructing Market Street from 1st to 4th, including a railroad crossing. The cost estimated for this project is. $200 ,000 , including $75 ,000 for a rubber railroad crossing. All costs except the railroad crossing and possibly street oversizing would be assessed. In addition, the City would receive about $150 ,000 form Mn/DOT since this is a state aid street. Lewis Street This project consists of reconstructing Lewis Street from 4th to 10th at an estimated cost of $360 ,000 . Approximately 25% or $90 ,000 would be assessed with the remainder ($270,000) coming from G.O. Bonds. Fox Run This project consists of constructing Fox Run at an estimated cost of $35 ,000 , which would be completely assessable. Staff does not feel that this project should be given a high priority. Staff would like to begin the field surveys on the higher priority projects in order to have adequate information to prepare feasibility reports and accurate cost estimates. To initiate this process , staff has attached Resolutions Numbers 2971 , 2972, and 2973, which orders feasibility reports for 3rd Avenue, C. R. 17 Sidewalk and Bluff Avenue Projects, for Council consideration. ALTERNATIYES: /3 1 . Adopt Resolution No . ' s 2971 , 2972 , and 2973 or any combination thereof. 2 . Direct staff to prepare a Resolution ordering a feasibility report for any other projects that Council wishes. 3 . Do Nothing. RECOMMENDATIONS: Staff recommends Alternative No. 1 . REQUESTED ACTION: 1 . Offer Resolution No . 2971 , A Resolution Ordering the Preparation of a Report on an Improvement to 3rd Avenue Reconstruction from Shumway Street to Spencer Street and move its adoption. 2. Offer Resolution No . 2972 , A Resolution Ordering the Preparation of a Report on an Improvement to County Road 17 Sidewalk from 4th Avenue to 10th Avenue and move its adoption. 3 . Offer Resolution No . 2973 , A Resolution Ordering the Preparation of a Report on an Improvement to Bluff Avenue from Naumkeag Avenue to Marschall Road and move its adoption. DH/pmp IMPROVE 1989 CAPITAL IMPROVEMENT PROJECTS PROJECT ESTIMATED GENERAL G. O. SPECIAL SANITARY STATE ORITYI DESCRIPTION I COSTS 1 FUND I BONDS I ASSESSMENTS I SEWER FUND I AID I T. I. F. I I I I I I I I 1 Ord Avenue Set.... I $950 ,000.00 1 $600,000.00 1 $240,000.00 1 $1101000 .Do I I IShummey and Spencer I I I I I I I I I I I I I I I 2 IAnnuot Overloya I $90 ,000.00 1 $90 ,000.00 1 I I I I I I I I I I I 3 ISideeeLk ALang C. R. 17 1 $50 ,000.00 1 1 $50,000 .00 1 I I I I I I I I I I 4 IBturr Avenue 1 $64,000.00 1 I $24,000 .00 1 $40 ,000 .00 1 I 1SB4,000.00 INeumkeeg — MarechaLL I I I I I I I I I I I I I I 5 IJeek..e/Herri.on Street. 1 $100,000.00 1 I 680 ,000.00 1 $20,000 .00 1 I I I I I I I I I I G IWeet Side Storm Late rete 1 $29D ,000.00 1 1 $215,000 .00 1 $75,000 .00 1 I I I I I I I I I I IMerkat Street tet to 4th 1 $200,000.00 1 1 $75,000.00 1 $125 ,000.00 1 16150,000.00 1 I I I I I I I 9 ILemie St root 4th to lath 1 $360,000.00 1 1 $270,000.00 1 $90 ,000.00 1 I I I I I I I I I I 9 IFoz Run 1 $35,000.00 1 I I $35,000 .00 1 I I I I I I I I I I TOTALS 162,139 ,000 .00 1 $90 ,000 .00 1 $1 ,264,000.00 1 $675,000 .00 1 $110,000.00 1 $150,000.00 1 $64,000.00 � 3 0� RESOLUTION NO. 2971 A Resolution Ordering The Preparation Of A Report On An Improvement 3rd Avenue Reconstruction From Shumway Street to Spencer Street WHEREAS, it is proposed to improve 3rd Avenue from Shumway Street to Spencer Street by Reconstruction and to assess the benefitted property for all or a portion of the cost of the improvement, purssa-nt to Minnesota Statutes, Chapter 429 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE , MINNESOTA, that the proposed improvement be referred to David E. Hutton , City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended Adopted in session of the City Council of the City of Shakopee, Minnesota , held this day of , 19_. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this .day of 19_ City Attorney RESOLUTION NO. 2972 A Resolution Ordering The Preparation Of A Report On An Improvement To County Road 17 Sidewalk From 4th Avenue to 10th Avenue WHEREAS, it is proposed to improve County Road 17 (Marschall Road) by Sidewalk from 4th Avenue to 10th Avenue and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to David E. Hutton, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19_• Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this _ day of City Attorney 3 r-q RESOLUTION NO. 2973 A Resolution Ordering The Preparation Of A Report On An Improvement To Bluff Avenue From Naumkeag Street to Marschall Road WHEREAS , it is proposed to improve Bluff Avenue from Naumkeag Street to Marschall Road by Street and Utilities and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to David E. Hutton, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19_ Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 19 City Attorney MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer �ak SUBJECT: Alley in Block 81 - Feasibility Report DATE: October 10, 1988 INTRODUCTION: Attached is Resolution No. 2968 , Receiving a Report and Calling a Hearing on Improvements to the Alley in Block 81 . BACKGROUND: On September 20 , 1988 City Council accepted a petition and ordered the preparation of a feasibility report for improvements to the alley in Block 81 by Resolution No. 2949. The feasibility report has been completed and the report is attached for Council review. Attached is Resolution No. 2968 receiving the feasibility report and calling for a public hearing on the proposed improvements. The resolution sets the date of the public hearing for November 1 , 1988 at 7:50 P.M. ALTERNATIVES: 1 . Adopt Resolution No. 2968 and hold a public hearing on the proposed improvements on November 1 , 1988 . ( or at some other date if Council prefers) . 2 . Do no adopt Resolution No. 2968 . RECOMMENDATIONS: Staff recommends Alternative No. 1 . ACTION REQUESTED: Offer Resolution No. 2968 , A Resolution Receiving a Report and Calling a Hearing on Improvement to the Alley in Block 81 , Project No. 1989-1 and move its adoption. DH/pmP MEM2968 RESOLUTION NO. 2968 A Resolution Receiving A Report And Calling A Hearing On Improvement To The Alley in Block 81 Project No. 1989-1 WHEREAS, pursuant to Resolution No. 2949 of the City Council adopted September 20 , 1988 , a report has been prepared by David Hutton, City Engineer, with reference to the improvements of the Alley in Block 81 by Asphalt Pavement , and this report was received by the Council on October 18 , 1988 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . The Council will consider the improvement of the Alley in Block 81 in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $6 ,000 .00 . 2 . A public hearing shall be held on such proposed improvements on the 1st day of November, 1988 , at 7:50 P. M. , or thereafter, in the Council Chambers of City Hall, at 129 East 1st Avenue and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3• The work of this project is hereby designated as part of the 1989-1 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of i9_• Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 19 City Attorney FEASIBILITY REPORT FOR IMPROVEMENT OF ALLEY IN BLOCK 81 BETWEEN LEWIS AND HOLMES STREETS AND 6TH AND 7TH AVENUES CITY OF SHAKOPEE MINNESOTA .. I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Date 10"'11 XO Registration No. 19133. OCTOBER 1988 TABLE OF CONTENTS DESCRIPTION PAGE NO. Feasibility Report Introduction . . . . . . . . . . . . . 1 Background . . . . . . . . . . . . . . 1 Proposed Improvements . . . . . . . . 1I Estimated Costs . . . . . . . . . . . . 2 Assessment Procedure and Funding . . . . 2 Summary and Conclusions . . . . . . . . 2 I INTRODUCTION The City Council of the City of Shakopee has received a petition for improvements of the alley in Block 81 and ordered the preparation of a feasibility report by Resolution No . 2949 on September 20 , 1988. BACKGROUND The alley under study is in Block 81 , which is bounded by Lewis Street, Holmes Street, 6th Avenue and 7th Avenue. A petition for improvements was received by the City Clerk on August 26 , 1988 . The City Council ordered a feasibility report prepared by Resolution No. 2949 on September 20 , 1988 . The petition was signed by 7 of the 8 abutting property owners. The existing alley is gravel, with no other street improvements. The alley right-of-way is 16 feet wide. There are no underground utilities in this alley. There is an overhead power line running along the north edge of the alley. There are concrete approaches at both ends of the alley as well as sidewalk along both Lewis and Holmes Street. It appears that several structures and fences are constructed fairly close to the right-of-way, but except for some bushes it does not appear that there are any encroachments in the alley . There are numerous driveways having access off this alley. The area on both sides of the alley is zoned R-2 , Urban Residential. None of the abutting properties are in the flood plain. PROPOSED IMPROVEMENTS The requested improvements by the petitioners is to pave the alley. This report recommends that the improvements consist of 2 inches of bituminous concrete placed on a 6 inch gravel base . Some of the existing gravel base may be salvageable. It appears that the alley may be slightly higher than several surrounding properties. Some grading may be necessary to lower the overall grade of the alley to provide drainage from the existing properties. An inverted crown is proposed to direct the 1 water down the alley towards Lewis or Holmes Street. There is a substantial "dip" at the east end of the alley that will need to be addressed at the final design stage . The alley drains generally from east to west. The concrete approaches and sidewalks at both ends of the alley will probably need to be replaced. ESTIMATED COSTS The estimated costs for theproposed improvements are detailed in the appendix and are summarized below: ` Total Construction Costs $ 4,500.00 Plus 10% contingency 400.00 Plus 25% Engr. & Admin. Fees 1 . 100.00 Total Estimated Project Costs $ 6 ,000 .00 ASSESSMENT PROCEDURE AND FUNDING All costs associated with this project would be 100% assessable, which is consistent with past practices and existing City V policies. The current special assessment policy allows for the costs to be spread over the abutting properties by either the front foot area wide assessment or per lot. It is proposed that all properties abutting the studied alley be assessed per the front foot method, based on the actual frontage on the alley. All properties would be assessed at the same rate of $10 .00 per front foot, based on the estimated project costs. The assessment costs for each property are summarized in the appendix . According to the Finance Director, the funding for this project would come out of the General Fund or the Capital Improvement Fund since the project costs are 100% assessable. SUMMARY AND CONCLUSIONS The alley in Block 81 is not unlike many other alleys in the City of Shakopee that are gravel , but are adequate to serve their intended purpose. The lack of a hard surface pavement creates 2 dusty or muddy conditions for the adjacent properties and is more 131- of an inconvenience to the residents that anything. The City of Shakopee has a policy of not improving existing alleys unless the abutting property owners request improvements and agree to pay for them. In this case, the required number of property owners (at least 50% ) have requested the improvements. All abutting property owners will be assessed for 100% of the alley construction costs. This report concludes that the requested improvements are feasible and recommends the construction of the proposed improvements. — 3 APPENDIX Page Subject Location 1 Estimated Project Costs 2 _ Assessment Table 3 .'-:Y u I. .� i I �:j;;::'aH.i ' #9.i.`F:;: NI �r n I I :{ ' F 11 f!i I t-4 I I I 1 I ul IL ii��.Jl� .... .. .. ... 5 h e CENTRAL MARYS j, CHURCH t J SCHOOL SCHOOL _ 6t AVE SUBJECT ALLEY , \ tr � 1.►`J. tO � - � c ST. JbHNS — N HU R C U h V - { 9 <} 1 5 ESTIMATED COSTS ITEM QUANTITY UNIT PRICE TOTAL Common Excavation 300 C.Y. $3.00/C.Y. $ 900 .00 Fine Grading, Clearing L.S. L.S. $ 500 .00 Remove Sidewalk, Approaches 400 S.F. $1 .00/S.F. $ 400 .00 Class 5 Gravel Base 170 Tons $6 .50/Ton $1 , 100 .00 L2" Bituminous Concrete 60 Tons $22.50/Ton $1 ,350 .00 4" Sidewalk 150 S.F. $2.00/S.F. $ 300.00 8" Concrete Approach 10 C.Y. $25 .00/C.Y. $ 250 .00 Total Construction Costs $4,500 .00 Plus 10% Contingency 400 .00 Plus 25% Engr. & Admin . 1 .100 .00 Total Estimated Project Costs $6 ,000 .00 L 2 ASSESSMENT TABLE 12 " FRONT i PROPOSED PID i PROPERTY OWNER i DESCRIPTION ! FOOTAGE ! ASSESSMENT 2 -001615-0 : Richard & LuAnn Nead IN 1/2 of Lots 1627 S. Holmes 11 & 2, Blk. 81 I 120 ! $1 ,200 .00 !Shakopee, MN 55379 1 ! ! I i i ! 2�001617-0 !Henry & Judy Groen I I I 1119 East 7th Ave. !Lot 3 , Blk. 81 1 60 1 $600.00 !Shakopee, MN 55379 ! ! ! ! I ' ' 27--001623-0 !Eunice Schaefer !E. 58 ' of Lot ! ! 1118 E. 6th Ave. 18, Blk. 81 ! 58 ! $580.00 ! Shakopee, MN 55379 ! ! 1 ! ! ! ! 27-001624-0 !Patricia Bartyzal !W 2 ' of Lot 8 ! ! 1112 E. 6th Ave. 1& E 50 ' of 9 ! 52 ! $520.00 !Shakopee, MN 55379 :Blk. 81 ! ! ! ! ! ! 27-001625-0 !Thomas Berens & Wife !W 10 ' of Lot 9 1 ! : 106 E. 6th Ave. !& all of 10 ! 70 I $700 .00 — !Shakopee, MN 55379 !Blk. 81 ! ! ! ! ! ! 2 -001619-0 !Christpher & Marcia Miller IN 82 ' of Lots ! ! 1626 S. Lewis 14 & 5 ! 120 ! $1 ,200 .00 !Shakopee, MN 55379 lBlk. 81 1 ! 2_-001620-0 (Terence & Julie Klinger I ! ! 1136 E. 6th Ave. ! Lot 6 ! 60 ! $600 .00 ! Shakopee, MN 55379 !Blk. 81 ! ! 21^-001622-0 !Bernice Kasper ! ! ! 1128 E. 6th Ave. !Lot 7 ! 60 ! $600 .00 !Shakopee, MN 55379 ! Blk. 81 ! ! ! ! ! ! ! ! ! ! TOTALS 600 FT. $6 ,000 .00 A >essment Computations: . essment Rate = Total Estimated Cost Total Frontage = $6.000 .00 = $10.00/FT. 600 FT. 3 ) NSEN i MEMO TO: John K. Anderson, City Administrator FROM: Dave Hutton, City Engineer�'^'J' SUBJECT: Engineering Department Budget DATE: October 5 , 1988 INTRODUCTION: Attached is Resolution No. 2966 , A Resolution Amending the 1988 Engineering Department Budget. BACKGROUND: Staff would like to purchase a micro-cassette dictaphone and transcriber for use in the Engineering Department, such as currently used by other departments in City Hall. After checking on prices and reviewing other transcribers, staff would like to purchase the Lanier System at a cost of $ 484.00 . The dictaphone itself can be purchased for $32 .99 at a local electronics store. This equipment was not included in the 1988 Engineering Department capital equipment budget, but as of August 31 , 1988 there was an amount left in the Engineering Department supply budget of $2 ,451 .00 or approximately 68% of the amount budgeted for supplies . Staff would like to transfer $ 484 .00 from Supplies (Object No. 4210) to Capital Equipment (Object No. 4511 ) and receive authorization to purchase the micro-cassette transcriber. The dictating of memos and letters is a tremendous time saving device. Staff feels that if it saves even 1 hour per day in writing memos longhand, this equipment will pay for itself within two months, not even counting the savings in paper. Also, due to the fact that the transcribers are used practically full time in other departments, it would be extremely difficult to attempt to "share" an existing transcriber. ALTERNATIVES: 1 . Approve of Resolution No. 2966 amending the Engineering Department Budget. 2. Deny the request. RECOMMENDATION: Staff recommends Alternative No. 1 . REQUESTED ACTION: Offer Resolution No. 2966 , A Resolution Amending Resolution No. 2817 Adopting the 1988 Budget and move its adoption. DH/pmp RESOLUTION 2966 A RESOLUTION AMENDING RESOLUTION 2817 ADOPTING THE 1988 BUDGET WHEREAS, the City Council has adopted a budget for fiscal year, and WHEREAS , changing conditions and circumstances warrant amending the budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE , MINNESOTA, that the appropriations are increased as follows: Fund Obiect Name & No. Division Amount O1 4511 Capital Equipment 041 (Engr. ) $484 .00 and the increases are offset or funded by decreases in the following accounts: Fund Obiect Name & No. Division Amount 01 4210 Supplies 041 (Engr. ) $484 .00 Adopted in session of the City Council of the City of Shakopee, Minnesota , held this day of , 1988. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1988 .. City Attorney CONSENT MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Lease with Scott-Carver-Dakota Community Action Agency DATE: October 13, 1988 INTRODUCTION" The Scott-Carver-Dakota Community Action Agency is asking the City to renew its lease with the agency for the use of the Eagle Creek Town Hall (Thrift Shop) . BACKGROUND" Since June of 1978, the City has leased the Eagle Creek Town Hall to the Scott-Carver Economic Council, at no cost. In 1983 an addition was made to the Eagle Creek Town Hall at City expense. For the following five years the agency paid the City a monthly rent which has now reimbursed the City in total for the cost of the addition. The five year lease entered into in 1983 contained an option for an additional five year period, with no rent be charged. In the mean time the name of the agency has been changed. The attached lease is the same as the lease which was authorized in 1983 except that: 1) The name has been corrected to reflect the current agency, and 2) There is no monthly rent. The agency will continue to pay their utilities as well as their prorata share of insurance premium. ALTERNATIVES" 1) Continue to rent the Eagle Creek Town Hall. 2) Discontinue renting the Eagle Creek Town Hall. RECOMMENDATION" Alternative No. 1, Continue to rent the Eagle Creek Town Hall. RECOMMENDED ACTION: Offer Resolution No. 2969, A Resolution Approving A Lease With The Scott-Carver-Dakota Community Action Agency, Inc. , and move its adoption. JSC/tiv CGOPERATIVE AGREEMENT FOR UTILIZATION OF EAGLE CREEK HALL City of Shakopee and Scott-Carver-Dakota Community Action Agency, Inc. This lease entered is_o this 1 day of October , 1988 _ by and between the City of Shakopee, a body politic and corporate, with its principal offices at 129 East First Avenue, Shakopee, Minnesota, 55379 (hereinafter referred to as ''City") ; and Scott-Carver-Dakota Community Acticr Agency, Inc. , a corporation organized under the laws of the State of Minne- sota, with its principal office at 1257 Marschall Road, Shakopee, Minnesota, 55379 (hereinafter referred -o as "Agency") . WHEREAS, the City is -.he owner of a certain facility known as the Eagle Creek Town Hall, loca'--ed at the intersection. of County Road 83 and County Road 16; and WHEREAS, the Agency has been, for several years, utilizing said build- ing and desires to continue to utilize and lease said building; and WHEREAS, the Agency intends to utilize the building for the disburse- ment of Community Service Administration activities to improve the economic and social status of low income families and individuals in the Counties of Scott and Carver; and WHEREAS, the City by resolution indicated its desire to participate in these Community Service Administration activities by making such building available from October 1 1988 through September 30 1993 . NOW THEREFORE, it is agreed by and between the parties hereto as fol lows: 1. The City shall lease to the Agency., and the Agency shall rent from the City,. the Eagle Creek Town Hall for a period of five years commencing with the above mentioned dates, at an annual rent of $1.00. 2. Sh;uld the P-..`ncy, at any time during the said five-year lease, tJ vacate the leased premises, _he Agency will provide the City with 60 days written notice of intent to vacate. 3. The Agency acknowledges that the city utilizes the leased premises for primary and general elections held pursuant to law each September and Nov- ember of every even-numbered year, as well as for municipal elections held in November of each odd-numbered year. The Agency agrees that the City shall have the use of the leased premises on each such election day. 4. Although the City has no present public need for use of the leased premises except as hereinbefore set forth, should the City Council of the City of Shakopee determine that the leased premises are necessary for public use, the City may give the Agency 60 days written notice of the City's in- tent to utilize said facility for public purposes; and at the conclusion of said 60-day period, this lease shall be terminated. Under such circumstances; the Agency shall have no further obligation, at the conclusion of sand 60-day period. 5. The City does hereby grant to the Agency an option to lease the leased premises for one additional five-year period. The rent to be charged by the City to. the Council for said option period shall be $1.00. Should the Agency desire to exercise its option rights under this paragraph, the Agency shall give the City 60 days written notice prior to the expiration of the original lease. 6. The Agency shall have the obligation to repair and maintain the leased premises, including the parking areas and land areas surrounding the building located on the leased premises. The City will, however, assume all maintenance and repair costs to the facility which exceed $200.00 per indiv- idual case, provided said maintenance and repa-.rs are not caused by the neg- ligence of the Agency, its agents, employees, or invitees. The Agency shall maintain the entirety of the leased premises in an orderly and neat manner. The Agency shall further pay all utilities, including telephone, gas, elec- tric, refuse removal, sewer and water charges, and shall pay for all security service. 7. The Agency ahall carry liability insurance coverage on _he leased premises, naming the City, its officers, agents, and employees as additional insureds, in amounts approved by the City Attorney. The Agency shall further reimburse the City for the -car of general building and fire insurance that "he City maintains on the leased premises. 8. The City will p--vide snow removal and Srading of road and lot at its exclusive cost. 9. This lease shall be construed under -hp laws of the State of Mi.nne- sots. IN WITNESS WHEREOF, the parties hereto have caused this lease to be executed on the day and year first written above by their authorized repre- sentatives, t CITY OF SHAKOPEE SCOTT-CARVER ECONOMIC COUNCIL, INC. C Its Mayor Ittss Executive Director p By: By: 1� Its City Clerk Its Board Chairman By: Its City Administrator I 3 ~ RESOLUTION NO. 2969 A RESOLUTION APPROVING A LEASE WITH THE SCOTT-CARVER-DAKOTA COMMUNITY ACTION AGENCY, INC. WHEREAS, The Scott-Carver-Dakota Community Action Agency, Inc. desires to continue utilizing and leasing the Eagle Creek Town Hall (Thrift Shop) located at the intersection of County Road 83 and County Road 16, and WHEREAS, The Agency intends to utilize the building for the dispersement of community service administration activities to improve the economic and social status. of low income families and individuals in the Counties of Scott and Carver, and WHEREAS, The City desires to participate in these community service administration activities by making the Eagle Creek Town Hall available from October 1, 1988 thru September 30, 1993 . NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, That the appropriate City officials are hereby authorized and directed to execute a five (5) year lease beginning October 1, 1988 with the Scott-Carver-Dakota Community Action Agency, Inc. for use of the Eagle Creek Town Hall. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota held this 18th day of October, 1988. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1988. City Attorney Memo To: John K. Anderson, City Administrator ' From: Gregg Voxland, Finance Director Re: Setting Bond Sale for Southerly Bypass Resolution No. 2970. Date: October 12, 1988 Introduction Resolution No. 2970 sets the sale date for bonds to finance the City's $1,000,000 commitment for the Southerly Bypass. Background Resolution No. 2970 sets the sale date for bonds to finance the City's $1,000,000 commitment for the Southerly Bypass. Council has already authorized OSM to begin work on one part of the project. Contracts for the two other engineering projects are expected to be executed within 60 days. It is recommended that the bonds be sold in 1988 to preclude legislative restrictions on T.I.F. Bonds in 1989 and to preserve our bonding options in 1989 while issuing less than $5,000,000 in bonds in 1989. Action Requested Offer Resolution No. 2970. (Resolution on table) I.A DoHSEY & WHITNEY 2200 FIRST SRANH 6P"CE MAST xe+ MIRNBePOIAS. MIR.RESOTA 35402 >(ttiEl als-moo">�� (612)040-2600 �O AxB F BO LLUMO ELE% E9-0605 B1it1Nn5,iY qt AMtl e"BO AB" aaey 'f£LECOPIER (61 P)J60-P86A (J051aa='ei[1pp 391 es lawn PeBaa6� S m�en0lNcv 55mm[smnBma A anui IEaosla��ss>x" ww 1slzl sz:-eai THOMAS S. HAY m cy pa0sr srweer ys O O (61PJ36'I->963 ", � vw ySw eOlam l+n-soza S 151E 1a a a30G a _ cpOBcx er Be 5 PPwPce October 4, 1988 E.' sew°"Bv Otb1 a. BBIn"F-Se-Be-aB Mr. Dennis Kraft Community Development Director City of Shakopee 129 E. First Avenue Shakopee, MN 55379 Re: $1, 015, 000 General Obligation Tax Increment Bonds, Series 1988B Dear Dennis: In accordance with directions received from Springsted Incorporated, enclosed herewith are six copies of a proposed extract of minutes containing a resolution authorizing the issuance and providing for the sale of the above bonds, to be adopted by the City Counsel at its regular meeting on Tuesday, October 18 . You will note that in paragraph one I have not specified the number or numbers of the tax increment district or districts supporting the issuance of these bonds, since I do not have sufficient information at this time. If you are certain of the numbers, please fill them in before the council adopts the resolution; otherwise, we can complete them next week. If you have any questions regarding the enclosures or would like to make any changes in them, please let me know. Sincerely, ✓JpN� Thomas S. y TSH/drr cc: Nancy Langness CERTIFICATION OF MINUTES RELATING TO $1, 015, 000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1988B Issuer: City of Shakopee, Minnesota Governing body: City Council Kind, date, time and place of meeting: A regular meeting held on Tuesday, October 18, 1988, at 7:30 o'clock, P.M. , at the City Hall. Members present : Members absent : Documents attached: Minutes of said meeting (pages) : RESOLUTION NO. RESOLUTION RELATING TO $1,015,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1988B; CALLING FOR THE PUBLIC SALE THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this _ day of October, 1988. Judith Cox City Clerk (SEAL) Councilmember introduced the following resolution and moved its adoption: RESOLUTION NO. g97 RESOLUTION RELATING TO $1,015,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1988B; CALLING FOR THE PUBLIC SALE THEREOF BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota (the City) , as follows : 1. Authorization. It is hereby determined to be necessary and expedient for the City to sell and issue its general obligation tax increment bonds in the principal amount of $1, 000,000 to finance costs to be incurred by the City in aid of its Minnesota River Valley Housing and Redevelopment District No. 1 in accordance with its Tax Increment Financing Plans for Tax Increment Financing Districts No. , and to issue and sell, together with said bonds, $15,000 of bonds of the same series, representing interest as provided in Minnesota Statutes, Section 475. 56 . Such bonds shall be denominated "General Obligation Tax Increment Bonds, Series 1988B, " and shall be issued in the aggregate principal amount of $1,015 ,000 (the Bonds) . 2. Sale. This Council shall meet at the time and place specified in the notice of sale hereinafter prescribed for the purpose of receiving sealed bids and awarding sale of the Bonds. The City Clerk-Treasurer is hereby authorized and directed to cause notice of the time, place and purpose of the meeting to be published in the official newspaper of the City and in Commercial West once not less than ten days before the date of said meeting in substantially the following form: NOTICE OF BOND SALE $1,015,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1988B CITY OF SHAKOPEE, MINNESOTA NOTICE IS HEREBY GIVEN that the City of Shakopee, Minnesota, will receive sealed bids for the purchase of $1,015, 000 General Obligation Tax Increment Bonds, Series 19888, of the City (the Bonds) , until 12: 00 Noon, Central Time, on Tuesday, November 15, 1988 at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, St . Paul, Minnesota 55101-2143 at which time the Bids will be opened and tabulated for presentation to the City Council for action thereon at a meeting to be held at the City Hall at 7:30 P.M. on the same day. No bid submitted may be withdrawn before the Council meeting . The Bonds will be issued for the purpose of financing costs to be incurred by the City in aid of its Minnesota River Valley Redevelopment District No. 1. The Bonds will be issuable as fully registered bonds, in denominations of $5,000 or any integral multiple thereof, will be dated, as originally issued, as of December 1, 1988, and will mature on February 1 in the following years and amounts: Year Amount Year Amount 1990 $50, 000 1996 $ 85, 000 1991 65, 000 1997 90,000 1992 65,000 1998 100, 000 1993 70, 000 1999 105, 000 1994 75,000 2000 110, 000 1995 80,000 2001 120, 000 Bonds having stated maturities in 1996 and later years are each subject to redemption at the option of the City, in inverse order of maturities and in $5,000 principal amounts selected by lot within a maturity, on February 1, 1995, and any interest payment date thereafter, at a price equal to the principal amount thereof plus interest accrued to the date of redemption. Interest will be payable on each February 1 and August 1, commencing August 1, 1989. A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. Copies of the Official Terms of Offering and additional information may be obtained from the undersigned or from Springsted Incorporated at the above address, telephone 612-223-3000, financial consultants to the City. Dated: October 18, 1988 . BY ORDER OF THE CITY COUNCIL Judith Cox, City Clerk City of Shakopee, Minnesota -2- (3 ) 3 . Official Terms of Offering . The following Official Terms of Offering shall constitute the terms and conditions for the sale and issuance of the Bonds and such terms and conditions are hereby authorized to be incorporated in material distributed to prospective bidders for the Bonds : -3- OFFICIAL TERMS OF OFFERING I3 � $1,015,00 CITY OF SHAKOPEE, MINNESOTA GENERAL OBLIGATION TAX INCREMENT"BONDS, SERIES 19M Sealed bids for the Bonds will be opened by the City on Tuesday, November 15, 1988, at 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, 55101-2143. Consideration for award of the Bonds will be by the City Council at 7:30 P.M., Central Time, of the same day. DETAILS OF THE BONDS The Bonds will be dated December I, 1988, as the date of original issue, and will bear interest payable on February I and August I of each year, commencing August 1, 1989. Interest will be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to rules of the MSRB. The Bonds will be issued in the denomination of $5,00 each, or in integral multiples thereof as requested by the Purchaser, and fully registered as to principal and interest. Principal will be payable at the main corporate office of the Registrar and interest on each Bond will be payable by check or draft of the Registrar mailed to the registered holder thereof at his address as it appears on the books of the Registrar as of the 15th day of the calendar month next preceding the interest payment. $$The Bonds will mature February $$I in the amounts and years$$as follows: 50,000 1990 75,000 1994 90,000 1997 000 2000 $70,00 1993 000 92 $85,000 1996 $105,00 1999 000 1998 120,000 2001 OPTIONAL REDEMPTION The City may elect on February 1, 1995, and on any interest payment date thereafter, to prepay Bonds due on or after February I, 1996. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, those Bonds remaining unpaid which have the latest maturity date will be prepaid first. If only part of the Bonds having a common maturity date are called for prepayment the specific Bonds to be prepaid will be chosen by lot by the Registrar. All prepayments shall be at a price of par and accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge tax increment income from the City's Housing and Redevelopment District Al. The proceeds will be used to finance eligible project costs within the City's Housing and Redevelopment District #I. TYPE OF BID A sealed bid for not less than $1,000,000 and accrued interest on the total principal amount of the Bonds shall be filed with the undersigned prior to the time set for the opening of bids. Also prior to the time set for bid opening, a certified or cashier's check in the amount of 510,00, payable to the order of the City, shall have been filed with the undersigned or SPRINGSTED Incorporated, the City's Financial Advisor. No bid will be considered for which said check has not been filed. The check of the Purchaser will be retained by the City as liquidated damages in the event the �3 Purchaser fails to comply with the accepted bid. The City will deposit the check of the Purchaser, the amount of which will be deducted at settlement. No bid shall be withdrawn after the time set for opening bids unless the meeting of the City scheduled for consideration of the bids is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates offered by Bidders shall be in integral multiples of 5/100 or 1/8 of 1%. No rate for any maturity shall be more than 1% lower than any prior rate. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. AWARD The Bonds will be awarded to ne Bidder offering the lowest dollar interest cost to be determined by the deduction of the premium if any, from, or the addition of any amount less than par, to the total dollar interest on the Bon, s from their date to their final scheduled maturity. The City's computation of the total ne' dollar interest cost of each bid, in accordance with customary practice, will be controlling. The City will reserve the - ;ht to: (i) waive non-substantive informalities of any bid or of matters relating to the receipt of ids and award of the Bonds, 00 reject all bids without cause, and, (iii) reject any bid which the City determines to have failed to comply with the terms herein. REGISTRAR The City will name the Registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the Registrar. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the Purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the Purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the Purchaser at a place mutually satisfactory to the City and the Purchaser. Delivery will be subject to receipt by the Purchaser of an approving legal opinion of Dorsey and Whitney of Minneapolis, Minnesota, which opinion will be printed on the Bonds, and of customary closing papers, including a no-litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City, or its designee, not later than 1:00 P.M., Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the Purchaser shall be liable to the City for any loss suffered by the City by reason of the Purchaser's non-compliance with said terms for payment. OFFICIAL STATEMENT Underwriters may obtain a copy of the Official Statement by request to the City's Financial Advisor prior to the bid opening. The Purchaser will be provided with 50 copies of the Official Statement. Dated October 18, 1988 BY ORDER OF THE CITY COUNCIL /s/ Judith Cox Clerk 4 . Official Statement. The City Clerk and other officers of the City, in cooperation with Springsted Incorporated, financial consultant to the City, are hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the statement of Of Terms of Offering set forth in paragraph 3 hereof and such other information as shall be deemed advisable and necessary to describe accurately the City and the security for, and terms and conditions of, the Bonds. Mayor Attest : City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Councilperson and upon vote being taken thereon, the following voted in favor: and the following voted against the same: whereupon said resolution was declared passed and adopted, and was presented to and approved by the Mayor, whose signature was attested by the City Clerk. -4- RECOMMENDATIONS FOR CITY OF SHAKOPEE, MINNESOTA $1,015,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 19888 Study No. 3433 October 13, 1988 SPRINGSTED Incorporated October 13, 1988 Mayor Delores Lebens Members, City Council Mr. John Anderson, Administrator Shakopee City Hall 129 East First Avenue Shakopee, MN 55379 RE: Recommendations for the Issuance of $1,015,000 General Obligation Tax Increment Bonds, Series 1986B We respectfully request your consideration of our recommendations for the issuance of these bonds. Procegd o, rte bond issue will finance some of the basic costs associated with the bypass project.---� The City staff has advised us that the City desires a net amount of $1,000,000 at this time. The composition of the bond issue therefore consists of the following: Project Costs - Net to City $1 ,000,000 Bond Discount (1.5%) 15,225 Costs of Issuance/Miscellonous 18,525 Total Costs $1 ,033,750 Less: 3 Months Investment Earnings 18,750 Net Bond Issue $1 ,015,000 The City proposes to finance these projects using excess tax increment income generated from the Housing and Redevelopment Tax Increment District 1, supported from revenues of the K-Mart and Canterbury Downs projects. Appendix I is our recommended repayment schedule for these bonds. The principle is amortized in the years 1990 through 2001, and we are recommending bonds maturing in the years 1996 through 2001, representing $610,000 or 60% of the issue, be callable as early as February I, 1995 with no penalty. This will permit the City to call in outstanding bonds if the City wishes to terminate the District at on earlier date. Appendix II is an analysis of the cash-flow of the District including the revenues associated with the K-Mari project, Canterbury Downs and Canterbury Inn as available for payment of the bonds. The City has also pledged these revenues to other bond issues which were associated with the K-Mort and Canterbury Downs projects, the off-track project, the 1986 storm sewer, 1987A street-scope project, and the 1987B Upper-Valley storm sewer Phase I project. We have also made provision for a Phase 11 of Upper-Valley storm sewers. City of Shakopee, Minnesota �3 J October 13, 1988 This new bond issue is shown in Column 7. Please notice that there is an annual and cumulative revenue surplus generated from these tax increments, assuming the revenues continue at the levels received in 1988. Any reduction or increase in tax increments from these sources will alter the amount of excess increment. Based upon this projection of cash-flow, it appears there will be sufficient additional revenues available to finance the remaining portion of the City's obligations regarding the bridge and bypass project. These bonds are subject to the Tax Reform Act. of 1986 rebate and reporting requirements. There are exemptions from these requirements, one of which includes the "small issuer" exemption. The City does not reasonably expect to issue 1988 $5,000,000 of tax-exempt governmental purpose bonds during H_>Ro and therefore can qualify itself as a small issuer under the Act, exempting itself from any rebate and reporting requirements. This will permit the City to retain any arbitrage earnings which may accrue to the City from the investment of these bond proceeds. We are recommending the bonds be dated December I and mature on February I in the years 1990 through 2001. As stated previously, the bonds will be callable as of February I, 1995, without penalty to the City. The first interest payment on these bonds is August 1, 1989, payable from incremental income to be received in 1989. A bond rating will again be required for this issue. The City is currently rated "A" by Moody's and we do not anticipate any change in this rating at this time. Springsted Incorporated will make the necessary applications on behalf of the City. We are recommending the bonds be offered for sale on Tuesday, November 15, with bids to be received in the offices of Springsted Incorporated at 12:00 Noon. The bids will be opened and tabulated and then presented to the City Council for action that some evening at your regular meeting. Proceeds of the issue will be available to the City approximately 30 days later, or in mid-December. Respectfully submitted, SPRINGSTED Incorporated mmr Page 2 APPENDIX �3 J City of Shakopee, Minnesota Prepared October 12 , 1988 $1,015, 000 G.O. Tax Increment Bonds, Series 1988B By SPRINGSTED Incorporated Bridge & Bypass Project Dated: 12- 1-1988 Mature: 2- 1 Total Year of Year of Principal 105% Levy Mat. Principal Rates Interest & Interest of Total (1) (2) (3) (4) (5) (6) (7) 1988 1990 50,000 5.90% 78,357 128,357 134,775 1989 1991 65,000 6.00% 64 ,213 129,213 135,674 1990 1992 65,000 6.15% 60,313 125,313 131, 579 1991 1993 70, 000 6.30% 56, 315 126,315 132,631 1992 1994 75, 000 6.40% 51, 905 126,905 133,250 1993 1995 80, 000 6.50% 47, 105 127,105 133,460 1994 1996 85,000 6. 60% 41,905 126,905 133,250 1995 1997 90,000 6.70% 36,295 126,295 132,610 1996 1998 100,000 6.80% 30,265 130,265 136,778 1997 1999 105,000 6.90% 23 ,465 128,465 134,888 1998 2000 110,000 7 .00% 16,220 126,220 132, 531 1999 2001 120,000 7 .10% 8,520 128,520 134, 946 TOTAIS: 1,015, 000 514,878 1,529,878 1, 606, 372 Bond Years: 7,594. 17 Annual Interest: 514,878 Avg. Maturity: 7.48 Plus Discount: 15,225 Avg. Annual Rate: 6.780% Net Interest: 530, 103 N. I.C. Rate: 6.980% Interest rates are estimates; changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. Page 3 APPENDIX II 13 j CITY OF SHAKOPEE, MINNESOTA' - PREPARED 12-Oct-88 SCHEDULE DEFINING AVAILABLE TAX INCREMENT INCOME FROM EXISTING PROJECTS BY SPRINGSTED INCORPORATED FOR FUNDING OF BRIDGE CONSTRUCTION AND STORM SEVER PROJECTS. SEN. 19878 PROJECTED BRIDGE 8 EXISTING CANT. INN TOTAL U.V. STORM U.V. STORM BYPASS ANNUAL CUMULATIVE YEAR (a) BEGINNING TIF NEW TIF TIF DEBT PHASE ONE PHASE TWO PROJECT TIF TIF LEVY/LOLL-PAY BALANCE REVENUES(b) REVENUES SERVICE(c) DEBT SERV. DEBT SERV. DEBT SERV. BALANCE BALANCE (1) (2) (3) (4) (5) (6) (7) (8) (9) 1986 / 1987 1,366.000 0 0 1.081,502 0 0 0 284,498 284,498 1987 / 1988 284.498 3,338,796 408,000 1,993,527 130.713 0 0 1.622.456 1.906.954 1988 / 1989 1.906,954 3.338.796 408,000 2.070.587 112.040 146.465 128.357 1,289,347 3.196.301 1989 / 1990 3,196,301 3.338,796 408.OD0 2.041,418 187.040 159.780 129.213 1.229,345 4.425,646 1990 / 1991 4,425.546 3,338,796 408,000 2,033.294 187.540 254.780 125.313 1,145,969 5,571.515 1991 / 1992 5.571.515 3,338,796 408,000 2.038,548 192.580 258.320 126.315 1,131.033 6,702.548 1992 / 1993 6.702.548 3,338.796 408,000 2.039.798 191.820 255.970 126.905 1,132.303 7,834.851 1993 / 1994 7,934,851 3.338.796 408,000 3.046.483 190,550 258.050 127,105 124,608 7,959,459 1994 / 1995 7,959,459 2.010.902 408,000 906.872 193.800 254,170 126.905 937,155 8,896.614 1995 / 1996 8.896,614 2,010,902 408.000 907.743 191.210 254.670 126,295 938,984 9,835.598 1996 / 1997 9.935,598 2.010.902 408.000 907.183 193.160 254,140 130.265 934,154 10.769,752 1997 / 1998 10,769,752 2.010,902 408,000 199,545 194,285 257.540 128,465 1.09,067 12.408.819 1998 / 1999 12.408,819 2.010.902 408,000 202.545 199.565 254.580 126.220 1.635.992 14.0".811 1999 / 2000 14,0".811 21010,902 408,000 199.245 198.690 255.640 128,520 1,636,807 15,681.616 2000 / 2001 15.681.618 2.010,902 408,000 202.010 255,285 1.961.507 17,643.225 2001 / 2002 11,643,225 2.010.902 408,000 204,060 253,485 1.961.357 19.604,582 2002 / 2003 19.604,582 2.010.902 408,000 255.210 2.163.692 21.768.274 2003 / 2004 21.768.274 2.010,902 408,000 2.418.902 24.167.176 2004 / 2005 24.187,176 2.010.902 408,000 2,418,902 26.606,078 TOTALS 45,491.494 7,344,000 19.60.390 2.769,063 3,628.085 1.529.878 26.606,078 NOTES: (a) COLLECT-PAY YEARS ARE CONSOLIDATED TO AGGREGATE AUGUST 1 AND FEBRUARY 1 PRINCIPAL PAYMENTS OF ALL ISSUES IN A SINGLE YEAR. (b) THESE REVENUES. WITH THE EXCEPTION OF THE AMOUNT SHOWN FOR 1986 / 1987. ARE FROM THE OFFICIAL STATEMENTS OF THE CANTERBURY DOWNS AND K-KART REVENUE BOND ISSUES. (c) INCLUDES 1984 K-KART REFUNDING; 1985 CANTERBURY DOWNS REVENUE: 1986A OFF-TRACK REFUNDING; 19866 STORM SEWER AND 1987A STREETSCAPE. Page 4 ( 3 OFFICIAL TERMS OF OFFERING $1,015,000 CITY OF SHAKOPEE, MINNESOTA GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 198M Sealed bids for the Bonds will be opened by the City on Tuesday, November 15, 1988, at 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, 55101-2143. Consideration for award of the Bonds will be by the City Council at 7:30 P.M., Central Time, of the some day. DETAILS OF THE BONDS The Bonds will be dated December I, 1988, as the date of original issue, and will bear interest payable on February I and August I of each year, commencing August I, 1989. Interest will be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to rules of the MSRB. The Bonds will be issued in the denomination of $5,000 each, or in integral multiples thereof as requested by the Purchaser, and fully registered as to principal and interest. Principal will be payable at the main corporate office of the Registrar and interest on each Bond will be payable by check or draft of the Registrar mailed to the registered holder thereof at his address as it appears on the books of the Registrar as of the 15th day of the calendar month next preceding the interest payment. The Bonds will mature February I in the amounts and years as follows: $50,000 1990 $75,000 1904 $ 90,000 1997 $110,000 2000 $65,000 1991-92 $80,000 1995 $100,000 1998 $120,000 2001 $70,000 1993 $85,000 1996 $105,000 1999 OPTIONAL REDEMPTION The City may elect on February 1, 1995, and on any interest payment date thereafter, to prepay Bonds due on or after February I, 1996. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, those Bonds remaining unpaid which have the latest maturity date will be prepaid first. If only part of the Bonds having a common maturity date are called for prepayment the specific Bonds to be prepaid will be chosen by lot by the Registrar. AI I prepayments shall be at a price of par and accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge tax increment income from the City's Housing and Redevelopment District #1. The proceeds will be used to finance eligible project costs within the City's Housing and Redevelopment District #1. TYPE OF BID A sealed bid for not less than $1,000,000 and accrued interest on the total principal amount of the Bonds shall be filed with the undersigned prior to the time set for the opening of bids. Also prior to the time set for bid opening, a certified or cashier's check in the amount of $10,000, payable to the order of the City, shall have been filed with the undersigned or SPRINGSTED Incorporated, the City's Financial Advisor. No bid will be considered for which said check has not been filed. The check of the Purchaser will be retained by the City as liquidated damages in the event the Page 5 - ( 3J Purchaser fails to comply with the accepted bid. The City will deposit the check of the Purchaser, the amount of which will be deducted at settlement. No bid shall be withdrawn after the time set for opening bids unless the meeting of the City scheduled for consideration of the bids is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates offered by Bidders shall be in integral multiples of 5/100 or 1/8 of 1%. No rate for any maturity shall be more than 1% lower than any prior rate. Bonds of the some maturity shall bear a single rate from the date of the Bonds to the date of maturity. AWARD The Bonds will be awarded to the Bidder offering the lowest dollar interest cost to be determined by the deduction of the premium, if any, from, or the addition of any amount less than per, to the total dollar interest on the Bonds from their date to their final scheduled maturity. The City's computation of the total net dollar interest cost of each bid, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any bid or of matters relating to the receipt of bids and award of the Bonds, (ii) reject all bids without cause, and, (iii) reject any bid which the City determines to have failed to comply with the terms herein. REGISTRAR The City will name the Registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the Registrar. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Band nor any error with respect thereto will constitute cause for failure or refusal by the Purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the Purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the Purchaser at a place mutually satisfactory to the City and the Purchaser. Delivery will be subject to receipt by the Purchaser of an approving legal opinion of Dorsey and Whitney of Minneapolis, Minnesota, which opinion will be printed on the Bonds, and of customary closing papers, including a no-litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City, or its designee, not later than 1:00 P.M., Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the Purchaser shall be liable to the City for any loss suffered by the City by reason of the Purchaser's non-compliance with said terms for payment. OFFICIAL STATEMENT Underwriters may obtain a copy of the Official Statement by request to the City's Financial Advisor prior to the bid opening. The Purchaser will be provided with 50 copies of the Official Statement. Dated October 18, 1988 BY ORDER OF THE CITY COUNCIL /s/ Judith Cox Clerk Page 6 CONSENT MEMO TO: John K. Anderson, City Adm' istrator FROM: Judith S. Cox, City Clerk RE: Vacation of Minnesota and Ma ket Street North of Bluff Avenue DATE: October 7, 1988 INTRODUCTION: The attached Resolution initiates the vacation of Market and Minnesota Streets north of Bluff Avenue and sets a public hearing date for November 15, 1988. BACKGROUND: The Department of Natural Resources for the State of Minnesota and Mr. Robert Sweeney have been working on an agreement that would provide trail right-of-way for the Minnesota Valley Trail. They have reached a tentative agreement and have asked the City to initiate proceedings for the vacation of Minnesota and Market Streets north of Bluff Avenue. On October 4 , 1988 Council directed staff to write a letter to the Department of Natural Resources and to Mr. Robert Sweeney making the commitment to initiate vacation proceedings of Market Street and Minnesota Street lying north of Bluff Avenue in accordance _ with Minnesota State Statues. Staff recommends that Council conduct the public hearing on November 15, 1988, but refrain from adopting the Resolution of vacation until such time as the conditions contained in the agreement between the Department of Natural Resources for the State of Minnesota and Mr. Robert Sweeney have been completed. ALTERNATIVES• 1. Set a public hearing for the vacation. 2. Delay holding the public hearing until the conditions of the agreement have been completed. RECOMMENDATIONS: Alternative No. 1, Set a date for the public hearing. ACTION REQUESTED: Offer Resolution No. 2963 , A Resolution Initiating The Vacation Of Market Street And Minnesota Street North Of Bluff Avenue, and move its adoption. RESOLUTION NO. 2963 A RESOLUTION INITIATING THE VACATION OF MARKET STREET AND MINNESOTA STREET LYING NORTH OF BLUFF AVENUE WHEREAS, The Department of Natural Resources for the State of Minnesota and Mr. Robert Sweeney have been working on an agreement that would provide trail right-of-way for the Minnesota Valley Trail, and WHEREAS, Critical to their agreement is the City's consideration of the vacation of Minnesota and Market Street lying north of Bluff Avenue, and WHEREAS, It has been made to appear to the Shakopee City Council that said streets serve no public use or interest, and WHEREAS, A public hearing must be held before such action can be taken and two weeks published and posted notice thereof must be given. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chamber of the 15th day of November, 1988 at 7:30 p.m. , or thereafter, on the matter of vacating Market Street and Minnesota Street lying north of the north right-of-way line of Bluff Avenue. BE IT FURTHER RESOLVED, That two weeks published notice be given by publication in the SHakopee Valley News and posted notice be given by posting a copy of such notice on the bulletin board on the main floor of the Scott County Courthouse and the bulletin board in the Shakopee City Hall. Adopted in Adj . Regular Session of the City Council of the City of Shakopee, Minnesota, held this 18th day of October, 1988. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1988. City Attorney CONSENT MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Apportionment of Existing Special Assessments to Meadows 1st Addition DATE: October 14 , 1988 INTRODUCTION: The attached Resolution apportions the existing special assessments against the newly created lots within Meadows 1st Addition. BACKGROUND: The attached Resolution apportions existing special assessments for the 1981-1 VIP Sanitary Sewer and for the 1987-13 VIP Sanitary Sewer Extension against the newly created lots within the subdivision of Meadows 1st Addition. A copy of this Resolution has been sent to the developer of Meadows 1st Addition. ALTERNATIVES: 1) Adopt Resolution as prepared. 2) Amend Resolution. 3) Do not adopt Resolution. RECOMMENDATION• Alternative No. 1, Adopt Resolution No. 2974 as drafted. RECOMMENDED ACTION: Offer resolution No. 2974, A Resolution Apportioning Assessments Among New Parcels Created as a Result of New Platting of Meadows let Addition, and move its adoption. JSC/tiv 9 RESOLUTION NO. 2974 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF MEADOWS IST ADDITION WHEREAS, on August 25, 1981, Resolution No. 1891 was adopted by City Council levying assessments against properties benefitted by construction of the 1981-1 VIP Interceptor, and WHEREAS, on September 20, 1988, Resolution No. 2946 was adopted by City Council levying assessments against properties benefitted by construction of the 1987-13 Valley Industrial Park Sewer Extension from the West side of CR-17 to the East side of CR-79, and WHEREAS, parcels 27-907-001-0 and 27-907-002-0 have been subdivided into Meadows 1st Addition, and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against these two parcels among the new parcels in Meadows 1st Addition, and WHEREAS, the property owners involved have been notified of this proposed action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE: 1. That the 1988 payable remaining balance of assess- ments to parcels 27-907-001-0 and 27-907-002-0 for the 1981-1 VIP Interceptor and for the 1987-13 Valley Industrial Park Sewer Extension are hereby apportioned as outlined in Exhibit A attached hereto and made a part hereof. 2. That all other parts of Resolution No. 1891 and Resolution No. 2946 shall continue in effect. Adopted in Adjourned Rgular Session of the City Council of the City of Shakopee, Minnesota held this 18th day of October, 1988. Mayor of the City of Shakopee ATTEST: Approved as to form this 18th City Clerk day of October, 1988. City Attorney p/o Res. 2974 EXHIBIT A SUMMARY MEADOWS IST ADOTN NO. LOTS/ 1981-1 1987-13 TOTAL I PID I OWNER I LOT/01-K. IOR ACREAGEI ASSESSMENTS I ASSESSMENTS I ASSESSMENTS I —_-.___-__--.I I I I I I I I 127-138001-0 (Gold Nugget Develop. IL 1-S.BIk 1 I + 51 1 $79 .104118 1 $273.62353 1 $17 ,989 .11 1 I Thru 18857 Zeeland Ave. N. IL1-13,BLk.2 I Lots I Por Lot I Per Lot I I 127--136 053-n 18rookLyn Park, MN 55445 11.1-23,81.$.3 I I 1 I 1 I 11.26-35.8Lk.31 1 I I 1 I I I I I I I 127-136054-0 IWottertin Develop. (Outlet A 1 13.60 1 $2,473.46 1 $8.555.77 1 $11 ,029.23 I 16609 Dakota Treil I I Auras 1 I I I I lEdins, MN 511485 I I I I I I I I I I I I I I 27-136055-0 1GoLd Nugget Develop. (Oudot 8 1 67.21 1 $12,169.93 1 $42.096 .16 1 $54,266.09 1 18857 zaetand Avo. N. I I Auras I I I I I I8rookLyn Perk, MN 55445 I I 1 I I I I 1 1 I 127-136056-0 (Gold Nugget Develop. I01,tl at C 1 0.91 1 $1 ,251 .22 1 $4,327 .99 1 $5,579 .21 1 1 18857 Zeeland Ave. N. I I Acres I 1 1 I 1 19rooktyn Perk, MN 65445 1 1 1 I 1 I I 1 I 1 I I I 127-136057-0 (Gold Nugget Develop. (Oud of 0 1 12.71 1 $2,301 .44 1 $7,860.75 1 $10,262.19 1 1 18857 zoatend Ave. N. I Acro. I I I I I 18rooklyn Perk, MN 55445 I 1 1 1 1 1 I I I I I I I I 127-136058-0 (Gold Nugget Develop. (Outlet E 1 30 .00 1 $7,205.71 1 $24,928.24 1 $32,134.95 I 11 18857 Zeeland Ave. N. I 1 Aerae I I I I 1BrookLya Pork, MN 55445 I I I 1 I I 1 I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I TOTALS $29 ,437 .07 $101 .823.71 $131 .260.78 • Late 24 9 25 Blit. 3 aro not Inr.ladad in tptat lot count sincn they ore combined lith Lots 23 9 26. � SUMMARY MEADOWS IST ADDTN NO. LOTS/ 1981-1 1987-13 TOTAL I PLO I OWNER I LOT/BLK. 100 ACPEAGEI ASSESSMENTS I ASSESSMENTS I ASSESSMENTS I I I I I I I I I 127-136001-0 IGald Nugget Develop. ]Lot 1 ,Dtk. 11 I $79.10 1 $273.62 1 $352.72 1 1 IBB57 Zealand Ave. N. I I I I I I I IBroaklyn Perk, MN 55445 I 1 I I I 1 I I I I I I 1 I 127-136002-0 1GoLd Nugget Davol op. ILot 2 ,Btk. 11 I $79 .10 I $273.62 I $352 .72 I 1 19857 ZeeLaod Ava. N. I I I I I I I IBraoklyn Perk, MN 55445 1 1 I 1 I 1 1 1 1 1 I I 127-136003-0 IGald Nugget Develop. ILot 3,OLk. 11 I $79.10 1 $273.62 1 $352.72 1 I 18857 Zeeland Ave. N. I I I 1 I 1 IBroaklyn Park, MN 55445 1 1 1 1 1 1 I 1 1 t I I I I 127-138004-0 CoLd Nugget DevaL op. ILat 4,BLk. 11 I $79 .10 I $273.62 I $352.72 1 I 18857 Zealand Ava. N. I I I I I I I IBraoklyn Perk, MN 55445 1 1 1 1 1 1 1 1 1 I 127-136005-0 Joel Nugget Devol op. ILot 5 ,SLk. 11 I $79.10 I $273.62 1 $352.72 I I 18857 Zeeland Ave. N. I 1 I 1 I I I 18 rookLyn Perk, MN 55445 1 I I I 1 1 I I I I 127-136006-0 1GoLd Nugent Oevalup. ILat 1 ,SLk. 2I I $78 .10 1 $273.62 $352.72 1 18857 ZoaLend Ave. N. I I 1 I I I I 18rookLyn Park, MN 55445 1 1 1 I I 1 1 1 127-136007-0 IGoLd Nugget Develop. ILat 2 ,BLk. 21 I $78.10 1 $273.62 I 1352.72 1 I 18857 Zeeland Ave. N. I I I I I I I Brooklyn Perk, MN 55445 1 1 I I 1 I 1 1 1 I I 1 127-136000-0 [Gold Nugget Davol op. ILat 3 ,BLk. 21 I $79 .10 I $273.62 $352.72 I 18857 Zeeland Ave. N. I I I I I I [Brooklyn Perk, MN 55445 I I I I I SUMMARY MEADOWS 1ST ADOTN NO. LOTS/ 1981-1 1987-13 TOTAL I PID I OWNER I LOT/BLK. 108 ACMEAGEI ASSESSMENTS I ASSESSMENTS I ASSESSMENTS I 127-136009-0 IGoltl Nugget DeveLop. ]Let 4,8Lk. 21 I $79 .10 I $273.62 I 1352.72 I I 18857 Zealand Ave. N. I I I I I I I ]Brooklyn Perk, MN 55445 I I I I I I I I I I I I I 127-136010-0 IGoltl Nugget Develop. ]Lot 5,BLk. 21 I 479.10 1 $273.62 I $352.72 I I 18857 ZeaLand Ave. N. I I I I I I I 18rooklyn Park, MN 55445 1 1 1 1 I 1 1 1 1 1 1 127-136011-0 IGoltl Nugget Develo, ILat 6 ,BLk. 21 $79 .10 1 $273.62 I $352.72 I 1 IBB57 Zealand Ave. N. I I I I I I I 18rooklyn Perk, MN 55445 1 1 I 1 1 1 1 1 1 1 I 1 127-136012-0 IGoltl Nugget Develop. ILat 7,81 k. 21 I $79 .10 I $273.62 $352.72 1 1 IBB57 Zeeland Ave. N. 1 I I I I I I IBroakLyn Perk, MN 55445 I I I I 1 1 I I I I 127-136013-0 IGoltl Nugget Develop. IL at 8 ,B Lk. 21 I $79.10 I $273.62 I $352.72 I I IBB57 Zeeland Ave. N. I I I I I IBroakLyn Park, MN 55445 1 I I I I I 1 1 I I I I 127-136014-0 IGoLd Nugget 0.atop. IL D 9 ,BL k. 21 $79.10 $273.62 I $352.72 I I 18857 Zeeland Ave. N. I I I I I I I ]Brooklyn Park, MN 55445 1 I I I I I 1 1 I I 127-136015-0 IGoltl Nugget Oavalop. ILot 10,B1k.21 I $79.10 1 $273.62 1 $352.72 1 I 18857 Zeeland Ave. N. I I I I I I I IBroakLyn Park, MN 55445 I I I I I I I I I I I I I 127-136016-0 IGoltl Nugget Develop. ILat 11 ,BL k.21 1 $79.10 I $273.62 I $352.72 I I 18857 Zeeland Ave. N. I I I I I I I (Brooklyn Perk, MN 55445 I I I I I I m. SUMMARY MEADOWS 1ST ADOTN NO. LOTS/ 1981-1 1987-13 TOTAL I PID I OM NER I LOT/SLK. IOR ACREAGEI ASSESSMENTS I ASSESSMENTS I ASSESSMENTS I 127-136017-0 IGeLd Nugget DeveLa, ILot 12,BLk.21 I $79 .10 $273.62 I $352.72 I 1 10057 Zealand Ave. N. I I I I I I I IB rooklyn Park, MN 55445 1 1 1 1 1 1 1 1 I I 127-136018-0 IG old Nugget 0 a v a op. ILot 13,BLk.21 I 579 .10 I $273.62 I $352.72 I I 18857 ZeeLand Ave. N. I I I I 1 IS roo klyn Park, MN 55445 1 I 1 I I I I I I I I I 127-136019-0 IGoLd Nugget Oevol4p. ILot 1 ,BLk. 31 I $79 .10 1 $273.62 $352.72 1 I 18857 ZeeLand Ave. N. I I I I I I IBreokLyn Park, MN 55445 I I I I I 1 127-136020-0 IGoLd Nugget Oevolop. ILot 2 ,BLk. 31 I $79 .10 I $273.62 I $352.72 I I IBB57 ZeeLand Ave. N. I I I I I I IB r o a k L y n Perk, MN 55448 I I I I I I I I I I I I 127-136021-0 IGold Nugget Develop. ILot 3 ,BLk. 31 1 $79.10 I $273.62 I $352.72 I 19857 ZeeLand Ave. N. I I I I I I IS roa ktyn Park, MN 55445 1 1 I I 1 I I I I I I I I I 127-135022-0 IGOLd Nugget OeveLop. 1Lot 4,BLk. 31 $79 .10 1 $273.62 1 $352.72 1 1 IBB57 ZeeLand Ave. N. I I I I I I 1Braaklyn Perk, MN 55445 1 1 1 1 I I I I I I I I 127-136023-0 IGold Nugget Develop. ILot 5 ,BLk. 31 I $79 .10 1 $273.62 1 $352,72 1 I 16857 ZeeLand Ave. N. I I I I I I 18 rooktyn Perk, MN 65445 1 1 1 1 1 I 1 1 1 1 1 1 127-136024-0 $Gold Nugget Develop. ILot 6 ,BLk. 31 I $79 .10 I $273.62 I $352.72 I I 18857 Zeeland Ave. N. I I I I I I 18 r o k y Pork, MN 55445 I I I I I SUMMARY MEAOOWS IST ADDTN NO. LOTS/ 1881-1 1887-13 TOTAL PIO I OWNER I LOT/BLK. IOR ACREAGEI ASSESSMENTS I ASSESSMENTS I ASSESSMENTS I I I I I I I I I 127-136025-0 1GuLd Nugget Develop. ILot 7,BLk. 31 1 $79.10 I $273.62 I $352.72 I 1 18857 Zaetend Ave. N. I I I I I I I 18rooklyn Perk, MN 55445 1 1 1 1 1 1 1 1 1 1 1 127-136026-0 IGoLd Nugget DevoLop. ILot B ,Btk. 31 1 $78 .10 1 $273.62 $352.72 I 1 I8657 ZeeLand Ave. N. I I I I I I I IBrooktyn Park, MN 55445 1 1 1I I I 1 1 1 1 1 I 127-136027-0 1Geld Nugget Oav eL up. IL of 9 ,BL k.3 1 I $78 .10 1 $273.62 I $352.72 1 1 18657 Zeeland Ave. N. I I I I I IBrooklyn Park, MN 55445 1 1 I I 1 1 1 1 I I I 127-136028-0 IGoLd Nugget OeveLOp. [Let 10.Btk.31 I $79.10 I $273.62 I $352.72 I I 18857 Zeeland Ave. N. I I I I I 18 roe kLyn Perk, MN 55446 I I I I I I I I I 127-138029-0 IGoLd Nugget Davolop. ILat ll .B1k.31 I $78 .10 1 $273.62 I $352,72 I 1 18857 ZeaLand Ave. N. I I I I I I IBrooklyn Perk, MN 55445 1 1 1 1 1 1 1 1 1 1 1 127-136030-0 IGoLd Nugget Develop. ILot 12,SLk.31 I $79 .10 1 $273.62 I $352,72 I 18857 Zealand Ave. N. I I I I I I I 18rookLyn Park, MN 55445 1 1 I 1 1 I I I I I I I I 127-136031-0 IGold Nugget Oaval op. Lot 13 .B1k.3I I $79 .10 1 $273.62 1 $352,72 1 I I8857 zeaLand Ave. N. I I I I I I I IBrooklyn Perk, MN 55445 I 1 I 1 1 1 I I I I 127-136032-0 IGOLd Nugget DeveLop. ILot 14,B1k.31 I $79.10 I $273.62 I $352.72 I I IBB57 Zealentl Ave. N. I I I I I I 18 rookLyn Park, MN 55445 I I I I I SUMMARY MEADOWS IST ADDTN NO. LOTS/ 1981-1 1887-13 TOTAL PID I OWNER I LOT/ELK. IOR ACREAGEI ASSESSMENTS I ASSESSMENTS I ASSESSMENTS I 127-136033-0 IGOLd Nugget Develop. ILot 15.B1k.31 1 $79 .10 1 $273.62 1 $352.72 1 I 18857 Zealand Ave. N. I I I I I I I 18raoklyn Park, MN 55445 1 1 1 1 1 1 1 1 1 1 1 1 1 127-136034-0 1GoLd Nugget OavoL op. ]Lot 1B.BLk.31 1 $79 .10 $273.62 I $352.72 1 1 18857 ZeeLend Ave. N. I I I I I I I IBrookLyn Perk. MN 55445 1 1 I 1 1 1 1 1 1 I 127-136035-0 (Gold Nugget Develop. ILat 17 .BLk.31 $79.10 I $273.62 I $352.72 I I 18857 Zeeland Ave. N. I I I I I I I IB rookLyn Perk. MN 55445 I I I 1 I I I 1 I I I I 127-136036-0 IGaLd Nugget DeveLo P. ILot IB .BLk.31 1 $79 .10 1 $273.62 I $352.72 I 18857 ZeeLend Ave. N. I I I I 1BrookLyn Perk, MN 55445 I I 1 1 I I I I I I I I 127-136037—D IGoLd Nugget Develop. ILat 19.B1k.31 $78.10 1 $273.62 I $352.72 1 1 IBB57 Zeeland Ave. N. I I I I I I I IBrooklyn Park, MN 55445 1 I I 1 I I I I I I I I I I 127-136030-0 IGoLd Nugget OaveL op. ILot 20.BLk.31 I $79 .10 I $273.62 $352.72 I IB067 ZeeLend Ave. N. I I I I IBrooklyn Perk. MN 55445 I I I I I I I I I I I I I 127-136039-0 IGold Nugget Develop. IL of 21 .8L k.31 I $79.10 I $273.62 I $352.72 I 1 18857 Zealand Ave. N. I I I I I I I 10raokLyo Park, MN 55445 1 1 1 1 1 1 1 1 127-136040-0 IG a L d Nugget D a v e l op. ILot 22.BLk.31 1 $79 .10 1 $273.62 I $352.72 I I 18857 ZeeLend Ave. N. I I I 1 18 rookLyn Pe rk. MN 55445 1 1 1 1 1 1 SUMMARY MEADOWS 1ST AODTN � N0. LOTS/ 7987-1 1987-73 TOTAL I PID I OWNER I LOT/BLK. IDR ACREAGEI ASSESSMENTS I ASSESSMENTS I ASSESSMENTS I 127-136041-0 1GoLd Nugget OeveL up. IL of 23 ,B Lk.31 $79 .10 I $273.62 1 8352.72 1 1 18857 Zeeland Ave. N. I I I I I I I 18raoklyn Park, MN 55445 1 I I I I I 1 1 1 I I 127-136044-0 1GoLd Nugget Develop. ILot 26 ,8Lk.31 I 179 .10 I $273.62 I $352.72 I 1 IBB57 ZeaLend Ave. N. I I I I I I I IBroaklyn Perk, MN 55445 I I I I I I I I I I I I I I 127-136045-0 (Gold Nugget Develop. ILat 27 ,B 1 k.31 I $79 .10 1 $273.62 1 $352.72 1 1 18657 Zeeland Ave. N. I I 1 II I I 18rookLyn Perk, MN 55445 1 1 I I 1 1 1 1 1 1 I I 1 1 127-135046-0 IGoLd Nugget Oevet op. ILat 28,BLk.31 I $79 .10 I $273.62 1 $352.72 I 1 16657 Zeeland Ave. N. I I I I I I8rookLyn Park, MN 55445 1 11 1 I I 1 1 I I I 127-136047-0 IGoLd Nugget DeveLop. ILat 29,B1k.31 I $79 .10 $273.62 I $352.72 I 1 IBB57 Zeelend Ave. N. I I I I I I IBroaklyn Park, MN 55445 I I I I I I I I I I I 127-1360148-0 IGoLd Nug Bet OeveLap. ILot 30 ,BLk.31 1 $79.10 I $273.62 I $352.72 I 1 IBB57 Zeelend Ave. N. I I I I I IBrookLyn Park, MN 55445 I I I I I I I I I 127-136049-0 IGald Nugget Develop. ILot 31 ,BLk.31 1 $79.10 1 $273.62 1 $352.72 1 1 I8857 Zealand Ave. N. I I I I I I I IBroaklyn Park, MN 55445 1 1 1 1 1 1 I I I I I 127-136050-0 IGold Nugget OevaLop. ILot 32,BLk.31 1 $79 .10 1 $273.62 1 $352.72 1 1 18857 Zealand Ave. N. I I I I I I I Brooklyn Park, MN 55445 I I I I I R SUMMARY MEADOWS 1ST AOOTN NO. LOTS/ 1981-1 1987-13 TGTAL I PID I OWNER I LOT/SLK. IOM ACMEASEI ASSESSMENTS I ASSESSMENTS I ASSESSMENTS I I I I I I I I I 127-136051-0 IGold Nugget Develop. 1Lat 33,BLk.31 1 $78 .10 1 $273.62 I $352.72 1 1 18857 Zeeland Ave. N. I I I I I I I IS rao kLyn Perk, MN 55445 1 1 1 1 1 1 1 1 1 1 1 1 1 1 127-136052-0 IGald Nugget Develop. [Lot 34,BLk.31 1 $79.10 1 $273.62 1 $352.72 1 1 18857 Zw.Land Ave. N. I I I I I I I IBr.okLyn Perk, MN 55445 1 1 1 1 1 1 1 1 1 1 1 1 1 1 127-136053-0 IG.Ld Nugget Develop. ILot 35,811k.31 1 $79.10 1 $273.62 1 $352.72 1 1 18857 Zealand Ave. N. I I I I 1 1 18 rao ktyn Perk. MN 55445 I I I I I I 1 I I I I I I I 127-135054-0 IWattarLin Develop. IO u L a t A 1 13.66 1 $2,473.50 I $5 ,555 .81 I $11 ,029.31 I 1 16609 Dakota Trail I I Acres I I I I [Edina, MN 55435 1 I 1 1 1 1 1 1 1 1 I I 127-136055-0 IGoLd Nugget UevoLop. [Outlet B 67 .21 I 812,169 .97 I $42,096 .20 I $54,266.17 I I Ig B57 ZeeLend Ave. N. I I Acres I I 1 I (Brooklyn Pork, MN 55445 I I I I I I I I I I I I I I 127-136056-0 IGold Nugget Duval op. IGatlat C 1 6.91 1 $1 ,251 .26 1 $4,328.03 1 $5,579.28 1 1 18857 ZeeLend Ave. N. I I Acres I I I I I IBroakLyn Perk, MN 55445 1 1 1 I 1 1 1 1 1 127-136057-0 16otd Nugget Develop. IGutlot D 1 12.71 1 $2,301 .48 1 $7 ,960.79 1 $10,262.27 1 18857 Zeeland Ave. N. I I Acres I I I I I I6...klyn Perk, MN 55445 1 1 1 1 1 1 1 1 1 1 1 1 1 127-138058-0 [Gold Nugget Develop. IOutlat E I 39.80 1 $7,206.75 1 $24,928.27 1 $32,135.02 1 I 18857 Zealand Ave. N. I I Acres I I I IBraoklyn Perk, MN 55445 I 1 1 I I 1 I I I I I I I I TOTALS $29,437.05 $101 ,B23 .72 $131 ,260.78 • Lots 24 6 25 BLk. 3 are not included in total Lot count since they are combined with Lot. 23 G. 26. !33® NSENT MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Apportionment of Assessments for Prairie Estates DATE: October 14, 1988 INTRODUCTION• The attached Resolution apportions existing special assessments against the newly created lots within Prairie Estates lst Addition. BACKGROUND: The attached Resolution apportions the existing special assessments against new lots in Prairie Estates for the 1981-1 VIP Sanitary Sewer and for the 1987-13 VIP Sanitary Sewer Extension. A copy of the Resolution has been sent to the developer. ALTERNATIVES: 1) Adopt Resolution as prepared. 2) Amend the Resolution. 3) Do not adopt the Resolution. RECOMMENDATION: Alternative No. 1, Adopt Resolution No. 2975 as drafted. RECOMMENDED ACTION: Offer Resolution No. 2975, A Resolution apportioning Assessments Among New Parcels Created as a Result of Platting of Prairie Estates, and move its adoption. JSC/tlV RESOLUTION NO. 2975 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF PRAIRIE ESTATES IST ADDITION WHEREAS, on August 25, 1981, Resolution No. 1891 was adopted by City Council levying assessments against properties benefitted by construction of the 1981-1 VIP Interceptor, and WHEREAS, on September 20, 1988 , Resolution No. 2946 was adopted by City Council levying assessments against properties benefitted by construction of the 1987-13 Valley Industrial Park Sewer Extension from the West side of CR-17 to the East side of CR-79, and WHEREAS, parcels 27-907-005-0 and 27-907-005-1 have been subdivided into Prairie Estates 1st Addition, and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against these two parcels among the new parcels in Prairie Estates 1st Adition, and WHEREAS, the property owners involved have been notified of this proposed action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE: 1. That the 1988 payable remaining balance of assess- ments to parcels 27-907-005-0 and 27-907-005-1 for the 1981-1 VIP Interceptor and for the 1987-13 Valley Industrial Park Sewer Extension are hereby apportioned as outlined in Exhibit A attached hereto and made a part hereof. 2 . That all other parts of Resolution No. 1891 and Resolution No. 2946 shall continue in effect. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota held this 18th day of October, 1988 . j Mayor of the City of Shakopee ATTEST: jCity Clerk Approved as to form this 18th day of October, 1988 . City Attorney pyo Res. ?975 EXHIBIT A t3 M- summApY PRAIRIE ESTATES 1ST NO. LOTS/ 1981-1 1967-13 TOTAL I PIC I OWNER I LOT/SLK. IDA ACREAGEI ASSESSMENTS I ASSESSMENTS (ASSESSMENTS I I I I I 1 I I I INOT IALphon6e Vierting IOutLot 6 1 0.34 AC 1 £45.93 1 £212.95 1 £256.88 1 IYET 11543 C. R. 79 1 1 1 1 1 1 IASSIGNEGIShakopee, MN 55379 1 1 I I I I I I I I I I I IALphonce Vierling IOutiot C 112.27 AC 1 $1 ,657 .67 1 £7,685.16 1 £9,342.83 1 1 11543 C. P. 79 1 1 1 1 1 1 IShakope6, MN 55379 1 1 1 1 1 1 I I I I I I I I IALph...c Vierl 1.9 IOutLot O 126 .10 AC 1 £3,526 .10 1 $16 ,347 .41 I $19 ,873.51 I 11543 C. F. 7S I I I I I I (Shakopee, MN 55379 1 I I 1 I i I I I I I I I I (Lew rence 6 Jerome ILt-13,61k. 11 34 1 £66.675588 1 $309.116180 1 $12,776.92 1 IVierLing I10-17,8Lk. 21 Lot. I Per Lot I Per Lot I I 1 1971 S. Scott 111-4, SLk. 31 1 1 1 1 I IShakapee, MN 55379 1 1 1 1 1 1 I 1 - I I I I I I ilex rence 6 Jerome I Outlet A 113.14 AC I 1 ,775.21 1 £8,230.08 I $10,005.2S I I 1VierLing I I I I I I 1571 S. Scott I IShBkopee, MN 55379 I I I I I I I I i 1Lawrence S Jerome I Outlot 8 1 3.39 AC 1 $457 .99 1 £2,123 .26 1 $2,581 .27 1 I IVierting I 1 I I I I 1 1971 S. Scott I I I I I I I IShakopee, MN 55379 1 1 1 1 i I I I I I I I I I (Lex rence S Jerome i OutLat C 15.77 AC 1 $775 .53 1 $3,613 .57 1 $4,353 .50 I I IViert ino I I I I I I I 1971 S. Scott I I I I I 1 (Shakopee, MN 55379 1 I I I 1 1 I TOTALS $10,605.40 $46,722.60 555,232.20 SUM MAO Yz- PRAIRIE ESTATES IST NO. LOTS/ 1981-1 1987-13 TOTAL PID I OWNER I LOT/BLK. IOR ACREAGEI ASSESSMENTS I ASSESSMENTS IASSESSNENTS I I I I I I I _1 NOT ILewrence 6 Jerome IL 1 , 8tk. 1 1 1 $66.68 ¢309 .11 $375.79 I YET IVierLing ASSIGNED1971 E. Scott I I IShakopee, MN 55379 1 1 I I I 1 I I I I I ILewrence S Jerome IL 2 , BLk. 1 1 I $66.68 1 5309 .11 I $375.79 1 IVierLin9 I I I I 1971 E. Scott 1 I I Shako Pee, MN 55379 I 1I 1 I I I I 1 I ILewrence G Jerome IL 3, BLk. 1 1 $66.68 I $309.11 $375.79 I IVierLin9 I I I 1 1 1971 S. Scott I I I IShakopee, MN 55379 1 I ILewrence 6 Jerome IL 4 . BLk. 1 I $66.69 I $309.11 I $375.79 I IVierLin9 1971 S. Scott I I I I I I IShakopee, MN 55379 I I I I I I I I I I I I 1 ILewrence S Jerome IL 5 , SIR. 1 I 1 $66.68 $3D9.11 I $375.79 I I IVierLing I 1 1 1 1 1971 S. Scott I I 1 1 I IShakopee, MN 55379 1 I I I I I I I I I I I I ILewrence d Jerome IL 6 , BLk. 1 1 I $66.68 1 $309 .11 I $375.79 I IVierLing I I I I I 1971 S. Scott I I I I I I I ]Shakopee, MN 55379 I I I I I i I ILewrence S Jerome IL 7 , BLk. 7 1 I $66.66 $3D9.17 1 $375.79 IVierLin9 1971 E. Scott I I I 1 1Shakapee. MN 55379 I I I I I I I I I I I I ILewrence G Jerome IL 8 , BLk. 1 1 I $56 .68 1 $309.11 I $375.79 I I Iviert ing I I 1 I 1 I I 1971 S. Scott I 1. 1 I Shakopee, MN 55379 1 I 1 1 1 I I I I I I I I I ILewrence 6 Jerome IL 9 , BLk. 1 1 I $66.6B $309.11 1 $375.79 I IV ierling I 1 I 1 1971 S. Scott I 1 [Shakopee, MN 55379 I 1 1 I I I i I I I I £309.71 I 1 IL aw rence S Jerome L 10, BLk. 11 $66.58 1 $375.79 i I 1 IVierLing I 1 1 1971 S. Scott I I 1 I I IShakopee, MN 55279 I 1 I 1 SUMMARY PRAIRIE ESTATES IST NO. LOTS/ 1981-1 1967-13 TOTAL PID OWNER I LOT/BLK. IOR ACREAGE( ASSESSMENTS I ASSESSMENTS (ASSESSMENTS I I _I -1-1 ILewrence S Jerome IL 11 , BLk. 11 1 $66.68 1 $309.11 I $375.79 1 IVierLing I I I I 1 1 1971 S. Scott I I I I I I IShekopee, MN 55378 I I I I I I I I 1 I I I ILewrence 6 Jerome IL 12, BLk. 11 I $66.68 1 $309.11 I $375.79 I IVierLing I I I I I I 1971 S. Scott I 1 I I I I IShekmpwe, MN 55379 I 1 1 1 I I I I I I I I I ]Lawrence 6 Jerome IL 13, BLk. 11 I $66.68 $309.11 I $375.79 1 IVierLing I I I I I 1971 S. Scott I I I I I [Shakopee, MN 55379 I 1 I I 1 I I I ILewrence S Jerome IL 1 , BLk. 2 1 I $66.68 I $309 .11 I $375.79 I IVierLing I I I I I I 1971 S. Scott I I I I I I ]Shakopee, MN 55379 I I 1 I 1 I I I I I I I Lawrence B Jerome IL 2 , BLk. 2 I I $66.68 $309.11 I $375.78 I Vierting I I I I I i 1971 S. Scott I I I I I 1 IShekapee, MN 55379 I I I I I I I I I I I I I ILewrence 6 Jerome IL 3, BLk. 2 1 I $66.68 I $309.11 $375.79 I IVierLing I I I I I 1971 S. Scott I IShekapee, MN 55376 I I I I I ILewrence S Jerome IL 4, BLk. 2 1 $66.68 I $309.11 $375.79 IVierLing I I I 1971 S. Scott I I I I IShekopee, MN 55379 I I I I I I I I I ILewrence 6 Jerome IL 5, BLk. 2 $66.68 I $309 .11 1 $375.79 1 IVierLing I I I I 1971 S. Scott ]Shakopee, MN 55379 I I I I I I I I I I I I I ILewrence S Jerome IL 6, BLk. 2 1 1 $66.66 1 $309.11 $375.79 IVierLing I I I I I I 1971 S. Scott I 1 1 1 I IShekapee, MN 55379 I I 1 I I I I I I I I ILewrence 6 Jerome IL 7, BLk. 2 I ] $66.60 I $309.11 I $375.79 I IVierLing I I I I 1971 S. Scott I I I I I I IShokopee, MN 55379 I 1 I I I I I I I I I I 3 YA- SUMMARY PRAIRIE ESTATES 1ST NO. LOTS/ 1981-1 1987-13 TOTAL PID I OWNER I LOT/BLK. IOR ACREAGE( ASSESSMENTS I ASSESSMENTS (ASSESSMENTS I ILewrence 6 Jerome IL B , BLk. 2 1 1 $66.68 1 5309.11 1 $375.79 1 IVierLing I I I I I 1971 S. Scott I I I I I (Shakopee, MN 55379 I I I 1 I I I I ILaW ren ce 6 Jerome IL 9 , BLk. 2 1 1 $66.68 1 $309.11 1 $375.79 I IVierLing I I I I I I 1971 E. Scott I I I I I I IShekopae, MN 55379 I I I I I I I I I I ILewrence 6 Jerome IL 10, BLk. 21 I $66.68 5309.11 1 $375.79 1 IVierLing I I I 1 1 1971 S. Scott I I I I I I IShekopee, MN 55379 1 I I I I I I I I I I I ILaWreoce S Jerome IL 11 , BLk. 21 I $66.68 1 $309.11 I $375.79 I IVierLing I I I I I I 1971 S. Scott I I I I I I IShekopee, MN 55379 I I 1 I I 1 I I I I I I I ILmWrence 6 Jerome IL 12, BLk. 21 1 $66.68 1 $309.11 1 $375.79 1 IVierLing I I I I I I 1971 S. Scott I I I I I (Shakopee, MN 55379 I I I 1 I I I I I I ILewrence S Jerome IL 13, BLk. 21 1 $66.68 I $309.11 1 $375.79 I IVierLing I I I I I 1971 S. Scott I I I I I I IShekopee, MN 55379 I I 1 I I I 1 I I I ILewrence 6 Jerome IL 14, BLk. 21 1 $66.68 1 $308.11 1 $375.79 IVierlimg I I I I I I 1971 S. Scott I I I I I I IShekopee, MN 55379 1 1 I 1 1 1 I I I I I I I ILewrence 6 Jerome IL 15, BLk. 21 I $66.68 I $309 .11 I $375.79 1 IVierLing I I I I 1971 S. Scott I I I I I IShekopee, MN 55379 I I I I I [ 1 I I I I I ILewrence 6 Jerome IL 16, BLk. 21 1 $66.68 I $309.11 I $375.79 I IVierLing I I I I I 1971 S. Scott I I I I I I IShekopee, MN 55379 I I I I I I I I I I I ILmWrence $ Jerome IL 17, Blk. 21 1 $66.68 I $308.11 1 $375.79 IVierLing I I I I 1871 S. Scott I I I I I [Shakopee, MN 55379 1 1 I I I I I I I I I I 13 SUMMARY PRAIRIE ESTATES IST NO. LOTS/ 1981-1 1987-13 TOTAL PID I OWNER LOT/BLK. IOR ACREAGE1 ASSESSMENTS ASSESSMENTS [ASSESSMENTS I I 11 I 1 ILawrence 6 Jerome IL 1 , BLk. 3 1 1 $66.68 I $309.11 1 $375.78 I IVierLing I I I I I 1971 S. Scott I I I I I IShekopee, MN 55379 1 1 1 1 I I I I I I I I I [Lawrence S Jerome IL 2 , BLk. 3 1 I $66.68 i $3D9.11 I $375.79 I IVierLing I I I I 1971 S. Scott I I I I I I IShekopee, MN 55379 I I I 1 1 1 I I I I I I I [Lawrence 0 Jerome IL 3 , BLk. 3 1 1 $66.60 I $309.11 $375.79 I IVierLing I I I I 1971 S. Scott I I 1 IShekopee, MN 55379 1 I 1 I I I I I I I ILawrenca 6 Jerome IL 4, BLk. 3 1 I $66.68 $309.11 $375.79 I IVierLing I I I I I 1971 S. Scott 1 I I I I IShekopee, MN 55379 I I I I I I I I I 11-awrence S Jerome I Outlet A 113.14 AC 1 $1 ,775.18 I $8,230.12 I $10,005.30 I IVierLing [ I I I I 1971 S. Scott I I I I IShekopee, MN 55379 I I 1 I 1 I I I ILewrence S Jerome I Outtot B 1 3.73 AC 1 $503.88 i $2,336.29 I $2.840.17 I IVierLing I I I I I 1971 S. Scott I I I I I I IShekopee, MN 55379 I I 1 I I I 1 I I ILawrence 6 Jerome I OutLot C 1 18.04 AC 1 $2,437.16 I $11 ,299.21 I $13,736.37 I IVierLing I I I I I I 1971 S. Scott I I I I I IShekopee, MN 55379 I I I 1 1 I I I ILawrence S Jerome I OutLot 0 126.10 AC 1 $3,526.07 I $16,347 .45 I $19,073.52 I IVierLing I I I I I I 1971 S. Scott I I I I I I IShekopee, MN 55379 I 1 [ I I 1 1 I I I I I I TOTALS E10,509.41 $48,722.81 $59,232.22 MEMO TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Street Light Request DATE: October 17, 1988 INTRODUCTION Mr. Gary Scott, 1718 W. 13th Avenue, has requested the installation of a street light on West 13th Avenue at the dead- end east of Harrison Street. BACKGROUND The department has received complaints from this location regarding persons in parked vehicles urinating on the street and littering the area with beer cans and prophylactics. Lighting at this location would reduce or eliminate this type of activity. The estimated cost of installation by Shakopee Public Utilities is $600.00. ALTERNATIVES 1. Authorize the installation of a street light on West 13th Avenue at the deadend East of Harrison Street at a cost of approximately $600.00. 2. Deny the request for the installation of a street light. RECOMMENDATION Alternative number 1. COUNCIL ACTION REQUESTED Authorize the installation of a street light on West 13th Avenue at the deadend East of Harrison Street at a cost of approximately $600.00. TB:cah I TO: Tom Brownell FROM: Lou Van Hout RE: Street lighting cost estimate request, 13 th Ave East of Harrison Street. DATE: 10/13/88 A street light can be installed on temporary basis at the above listed location at an estimated cost for a standard utility pole with an arm mounted light at an estimated cost of $ 600. 00. This includes the cost to remove the pole and light in the future when the street is completed as a through street. There is no light at this location now because it was a temporary dead end stub which is intended to be a through street in the future when the adjacent property is developed. Normally short deadends of this type are not lit because of their temporary nature. The developer of a subdivision is required to pay the front end cost for permanent street lights in a subdivision, but it has not been standard policy to require temporary lights at developer expense. This can be changed for the future to be a requirement for developers to pay the cost for all temporary dead ends by Council decision to change city policy, or it can be left on a case-by-case basis but with the cost borne by the city. 1�.