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HomeMy WebLinkAbout01/05/1988 1�e TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 5, 1988 Mayor Lebens presiding 1] Roll Call at 7:00 P.M. 21 Oath of Office 3] Declaring Vacancy on Council 4] Appointments to Housing & Redevelopment Authority - Res. No . 2856 51 Recess for H.R.A. Meeting 6] Re-convene 71 Liaison Reports from Councilmembers 81 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 9] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) - *101 Approval of the Minutes of December lst and 15th, 1987 11] Communications: *a] Tim Keane re: resignation from Downtown Committee *b] Jane VanMaldeghem re: appreciation for being allowed to serve on the Planning Commission c] Gayden Carruth, Supt. of Schools re: Jan. 12th meeting to discuss upcoming referendum levy election d] Ass'n of Metropolitan Municipalities re: AMM legislative contact person e] 121 Public Hearings: None 131 Boards and Commissions: Energy and Transportation Committee: *a] Dial-A-Ride Saturday Service Ad Hoc Downtown Committee b] Downtown Project Informational Sign 14] Reports from Staff: (.Council will take a 10 minute break around 9:00) a] Request for 15 Minute Parking Delete b] Downtown Benches (Informational) c] Cleaning Services - Public Buildings TENTATIVE AGENDA January 5, 1988 Page -2- 141 Reports from Staff continued: d] Application from Paul E. Schwaesdall for an On-Sale Intoxicating Liquor License e] Newspaper Thefts *f] Stop signs/Lewis St. & Shakopee Ave. g] Upper Valley Drainage Project 1987-5 - Easement Acquisition *h] Purchase of Public Works Pickups i] Approval of Bills in Amount of $2,357,576.34 *j] 1988 Cigarette Licenses *k] Resignation of Recording Secretary *11 Permanent Part-time Clerical Position *m] Electrical Contract *n] Official Newspaper o] Development of the Minnesota Valley Mall P1 Appointment of Manager to the .Lower Minnesota River Watershed District by Scott County q] Nominations to Boards and Commissions r] Council Vacancy in 1988 s] 1988 Liaison Appointments t] Appointments to Suburban Rate Authority for 1988 u] Malkerson Motors Occupancy of City Land v] Backstretch RV Park and Camp Grounds w] Council Meeting Procedures 151 Resolutions and Ordinances: a] Res. No. 2859, Amending the 1988 Pay Plan 16] Other Business: a] b] c] 17] Adjourn to Tuesday, January 19, 1988 at 7:00 P.M. John K. Anderson City Administrator MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE; Non-Agenda Informational Items DATE: December 24, 1987 1. Local No. 320, representing our Sergeants and Public Works bargaining units, has executed the proposed 1987-89 union contracts as approved by Council December 15th. 2. Attached is the first page-in a story about home building in the greater Minneapolis/St. Paul area that was published in the December/January 1988 issue of "New Homes". It is a reminder that we still have to deal with high County taxes if we want to improve Shakopee's tax climate image for marketing purposes. The article and note was sent to me by a local real estate firm. The only thing the six cities have in common is Scott County. Most of the cities don't use tax increment financing, they do not share the same school districts and only Shakopee is a significant loser under Fiscal Disparities. 3. Attached is a follow-up memo from Barry Stock regarding Jerry Wampach's request to defer the purchase of additional benches. 4. Attached is a letter from Allan D. Anderson, vice President of Finance of Canterbury Downs, which I requested to clarify the process they were going through to refinance the Racetrack. This letter will be in our permanent file. 5. Attached is a letter from Ken Ashfeld to Chuck Weichselbaum of Mn/DoT applying for an increase in our total Municipal State Aid Mileage. 6. Attached is the cover letter and resume of the resently hired Chamber Director/Convention Bureau Director Theresa Roehrich. 7. Attached is a memo from Marilyn Remer regarding the leave of absence for Eileen Klimek. 8. Attached is a letter from County Administrator Joe Ries regarding the disposition of our efforts to create a law enforcement pool for managing traffic in northern Scott County. As you will quickly learn in reading the letter there will be no pool, but the County will allow its deputies to contract directly with the attractions, thus avoiding the overtime and overhead costs incurred when the attractions contracted with the County. 9. Attached is a letter from Kathryn S. Hahne from the Minnesota Department of Trade and Economic Development approving the Industrial Development Bonds for the Hospital refinancing. 10. Attached is Vol. 2 No. 1, the first issue of "Business Update From City Hall" for 1988. Please note the survey on page two which seeks interest from businessmen in pursuing an idea that has been suggested by new Councilmember Joe Zak. 11. Attached is a notice from Northern State Power Company regarding proposed rate increases. Please note the rate increase schedule on the top of page three as illustrated in the far right column. This issue will be watched by the Suburban Rate Authority which will probably intervene on behalf of cities in an effort to hold rate increases down for public authorities which are proposed for a 10.083 increase. 12. Attached is a letter from Roger Franke, Executive Secretary of the Charitable Gambling Control Board, denying the charitable gambling license for the Eagle Club because they have failed to submit certain records. 13. Attached is a letter from Senator David Durenberger responding to Council's letter expressing our concern that the Highway Trust Fund might be used for purposes other than highways. 14. Attached is a letter from Governor Rudy Perpich regarding a new section of Governmental Relations functioning out of his office. 15. Attached is the quarterly newsletter from Springsted Inc. The seven items under "Impact of Tax Reform" provide a brief summary of key changes in the new tax law. 16. Attached is the monthly calendar for January. 17. Attached is the agenda for the January 6, 1988 meeting of the Community Development Commission. 18. Attached are the agendas for the January 7, 1988 meetings of the Board of Adjustment and Appeals and Planning Commission. 19. Attached are the minutes of the December 9, 1987 meeting of the Community Development Commission. 20. Attached are the minutes of the December 3, 1987 meetings of the Board of Adjustment and Appeals and Planning Commission. 21. Attached are the minutes of the December 16, 1987 meeting of the Shakopee Valley Convention Visitors Bureau (SVCVB) . The SVCVB plans to make an annual report to the City Council at Council's January 19th meeting as called for in the agreement the City and Chamber exectued creating the SVCVB. 22. Attached is a memo from Barry Stock regarding Dial-A-Ride Evening Service. JRA/jms ;i A Tale of Twin Cities The tables are compiled from the cluded in the permit valuation portation, plant operation, plant dao statistics available. maintenance, fixed charges, food most up-to- Propertytaxesand service,student activities,and tuition The data was provided by: average cost of home Population figures/ These figures, compiled by the Distance from the cities household size Citizens League, are 1987 property The area within 30 minutes travel Population estimates for]987 and tax estimates based on a home time(during non-rush hours) of the the average household size are drawn valued at $80,000. They include central business district of either from Metropolitan Council data schools, city. county, ays due district leo es—but not spec al nd es-to highway construal Minneapolis or St ctionaul fnn ti figured Year 2000 population/ sessments - in) employment estimates - d bSchool expenditures per pupil Ambulance service This data was also providey the Metropolitan Council, inareport The data here was compiled by Pre-hospitalemergencymedical - issued in October 1987. Employ- the Minnesota Department of Edu- response is provided by a mixture of ment is defined as the number of cation for the 1985-86 school year public safety agencies, volunteers, people who workwithin a community, (the most recent available, report and ambulance services—both mu- whether they live there or not issued in 1987). The figures shown nicipal and private-hosphal based a sales price are a combination of I 1 categories Acceptable response time may vary Average not including capital expenditures from 4 minutes to 20 minutes de- The average sales price figures and debt service.These I I expense pending on location, service area, 'are compiled by the Greater Minne- categories include: administration, and level of skill needed A 10- i apolis .Area Board of REALTORS© instructional salaries, other instruc- minute response time is the recom- 1 and by the St Paul Area Board of tion, attendance and health trans- mended norm,and is used here. ❑ i:..REALTORS®. Both are from the sale of homes from January through Property tax facts 1987. The Minneapolis p area sales price includes the sales1987 ^:,price. for any housing unit—single- The median property tax on an580,000 house in the coin u tied by the family detached, townhome, condo, is$828, according to the annual property tax survey conducted by the new or existing The St Paul Area Citizens League. But that doesn't mean every owner of an$80,000 house ' sales price has been split into the pays approximately that amount of money. The property tax rates vary average sales price for single-fam]ly greatly across the Twin Cities. " :V homesand the price age.sales price Below are the l0 communities with the highest property taxes and the for condominiums townhomes and 10 communities with the lowest property taxes(on an$80,000 house) in in homes (This data was not the region Included in the survey were the 95 metro commum S with separated in the Minneapolis sta- populations over 2,500. ZeeTrC'O ! � tistics) _ Top 10 Bottom 10 ' Co L Eagan: $558 Cost_of a new home I Shako $1: $1, g r ^� • ' 2 Shakopee ,129 2. Mendota Heights: $559 ..The figures for this,column were 3. Wes[ St Paul: $561 3. SL Paul: $1,129 4. Spring Lake Township: $570 derived cost first obtaining the esti- 4 Prior Lake: $1,118 g a mated cost of the residential build- 5. Savage. $1,066 5. Forest Lake Township: $580 _:ing permits issued in each commit- 6. Belle Plaine: $1.065 6. Lake Elmo: $584 `= nity in 1986,compiled by the Metro- 7 Little Canada: $1,054 7. Grant Township: $611 ' politan Council.The average cost of g Farmington: $1,035 8. Edina: $640 the building permits for a community q Falcon Heights: $1,003 9. Ham take: $674 -.'(determined by.dividing the total 10. Maplewood: $989 10. New Scandia Township: $687 .cost by the number.of units) was •,"then multiplied by a factor of 1.49 to Across the state, the communities with the highest property taxes on -'�re0ect the additional costs.of land, an $80,000 house were: Duluth ($2,3651, Virginia 1$2,2791. Hibbing landscaping mechanicalsystems ($1,785), Cloquet($1,670), and Worthington ($1 3621 and other items not typically in, 1 - pecember(January 1988 New Homes z ;, 3 MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Downtown Benches (Informational) DATE: December 29, 1987 INTRODUCTION AND BACKGROUND: Several persons have questioned the City's wisdom in the number of benches that were ordered for Phase I Part I of the Downtown Redevelopment Project. After analyzing the situation, staff felt that we may have over estimated the number of benches needed for Phase I Part I. On December 16, 1987 the Downtown Committee moved to recommend to City Council that no additional benches be ordered for the Downtown Redevelopment Project until Phase I Part II is completed. Upon completion of Phase I Part II, the Downtown Committee recommended that staff review the bench issue at that time and order additional benches if it is deemed appropriate. Staff does not believe that this issue requires Council action at this time, we're simply recommending that no additional benches be ordered until Phase I Part II is completed. Upon an evaluation of the bench issue and the completed project, we will bring this issue back to City Council for their consideration. d y CANTROURY oE�z D O W N 5 21987 December 21, 1987 CITY O; Mr. John Anderson City of Shakopee 129 East 1st Avenue Shakopee, Minnesota 55379 Dear John: I am writing to clarify some questions you had regarding the debt restructuring we recently announced. As pointed out in the letter you received from the trustee dated December 7, 1987, the City of Shakopee, Minnesota Sports Facility Revenue Bonds, Series 1984-A(1) and Series A-(2) (Shakopee Racetrack Project) , will be redeemed by the letter of credit banks on or about January 6, 1988. They are doing so pursuant to the Reimbursement Agreement between the banks and Minnesota Racetrack, Inc. - There exist several events of default under the Reimbursement Agreement and as a result, the banks have exercised their rights under the Agreement and elected to redeem the bonds. As I indicated to you, the events of default occurred under the Reimbursement Agreement. The bonds themselves are not in default due to late payment of interest to bondholders. The letters of credit collateralizing the bonds have been drawn upon and the trustee has funds in escrow sufficient to satisfy bonds ' principal and all unpaid interest when redeemed. The decision of the banks to restructure the debt and to repay the bonds assures that the bondholders will be paid, puts Canterbury Downs in a reasonable financial position for 1987 and allows us to focus on the 1988 season and the horse racing industry' s legislative . initiative. I trust this clarifies the restructuring from the City' s standpoint. Please call me if you should have .any questions. Very truly yours, _ Allan D. Anderson Vice President of Finance cc: Mr. Rod Krass AA/gmd/1388K Canterbury Downs/1100 Canterbury Road/P.O. Box 508/Shakopee, Minnesota 55379/(612)445-7223 "CITY OF SH KOPEE INCORPORATED 1870 ...� 129 EAST FIRST AVENUE,SHAKOPEE,MINNESOTA 553794376 (612) 4453650 YI December 21 , 1987 Chuck Weichselbaum, P. E. Mn/DOT 2055 N. Lilac Drive Golden Valley, MN 55422 RE: Annual Certification of Mileage Dear Chuck: Enclosed is the "Annual Certification of Mileage" for the City of Shakopee. You will note a substantial change of maximum allowed mileage from previous years. This is due in part to a relative increase in development of local streets but to a large part inaccurate reporting of previous years . In 1987 , the City undertook a project to precisely measure the street network system. The results and tabulation of that project is enclosed for your information. In follow-up to the accurate reporting, the City will be applying for designation of additionally allowed mileage to maximize state aid allocation to the City . I ' m sure you will be asked for advice and assistance in this endeavor. If you have any questions, please contact me. Sincerely, An Aseld City Ergine r KA/pmp The Heart of Progress Valley C _D G K O O —1 z C O O p om2LRM —. N (`1 �{ D w m D C N m D E, lea — � Z9 in p S o x D TproY \ y _ Iv 3 ' D iD o x o � � � I ! Un/mProyetl i n F Z 25 Told/ c I Q D 7 X GO. oral r n 3 [) O Z 0 0 0 0 0 = m \nMl . m . a w N . . . �7( a o cn D s t— f n y g R N ��/1� 2, 0G O. y O^. G y - r lyi L/ mEF FFi - FN d c O s r °� M ry X 3 ° I i— ti34g O m m El 0 - o D o W 3 m CD CD 21 m n rD mPCDY 1 m F n I X sTin9 v � r THERESA L. ROEHRICH lCl November 20, 1987 I 75 South Wheeler ..VI St. Paul , Minnesota 55105 Ms. Evans Shakopee Chamber of Commerce and Convention/Visitors Bureau 1801 East Highway 101 Shakopee, Minnesota 55379 Dear Ms. Evans: STOP! Look no further for a Chamber of Commerce/ Convention and Visitors Bureau Director because what you are about to read is the most qualified candidates resume. My experience includes over four years of marketing and promoting Landmark Center, a major Twin Cities attraction. In addition, since August I have been employed by the St. Paul Convention and Visitors Bureau as a maternity leave replacement for Eileen McMahon, Associate Director for Marketing and Tours. During this time I have coordinated and designed a very well received Holiday Promotion package for St. Paul and its bureau members. I also coordinated the research for a first-ever St. Paul Group Tour Planning Manual designed to help national tour operators in planning destination stops in St. Paul . This opportunity has included working closely with hotels, attractions. restaurants, and shopping areas. With my experience in promoting attractions, developing new markets and the tools to attract them I feel well qualified for the position of Chamber of Commerce/Convention and Visitor Bureau Director for Shakopee. I plan to call you in several days to see about setting up a time for an interview. Sincerely yours, �aQ l�oeSa.�.�cL. Theresa L. Roehrich THERESA L. ROEHRICH 75 South Wheeler St.Paul,Minnesota 55105 292-3276(business) 69L0,-1219(residence) EXPERIENCE l0 /0- 1�11/ 70 Minnesota Landmarks morkafjd ggggrai Event, coordhigim 1985 to present Landmark Center Organize special events aril coortlhate pubic featkxr for Landmark Center. • Supervise nwrkefing,public relations,media reaflons and graphics functions. • Conceptualize special events such as holaaY craft show, ethnic festivals.special exNats,directed at Increasing number of visitors. • Prepare hsftilloral and event brochures and monthly calendar of events. • Develop Yearly budgets for programmkg and marketing. 1986 net cost for public events was$9.750 and generated over 92DW attendance. • Designed and Implemented fiat marketing pan for space mailable for private functions. Promotions and Publicity Anlitont. 1953-1985 Assisted Executive Director with all administrative functions and coordination of publlctty for events. • Initiated new external communlcation procedure for promoting and publalzing events. • Implemented special events. • Maintolned communications vxth Board of Directors. St.Paui Convention and Director of Marketing. August 1987 Visitors Bureau Temporary position responsible for overall marketing and promotion of St. Poui to create convention and tourism business. • Host travel Villiers and provide kttormatlon for articles. • Develop visitor promotion materials Including quarterly calendar of events.brochures,and visitors guides. • Manage arrangements fon group tax operators Including: Planning famIllorization trips,writing group tour manual. developing facilities gWdes. EDUCATION Bachelor of Arts. 1983.University of WlscOnsin-EOU Claire. • English major vain self-created minor In public reatlons. • Continuhij education In photography and video certification. COMMUNITY SERVICE • Indanhead Councll.Boy Scotts of America. 19B6-Pre5ent Explorer Post Advisor. • St.Paul Jaycees.1985-present Vice President- Community Development,Director of Communications. • St. Paul Downtown Council, 1985-present Attractions,Arts and Entertainment Committee member. • English as a Second Language(ESL)tutor,1986.1987 SHAKOPEE VALLEY CONVENTION/TOURISM BUREAU Treasurer's Report Month End 11/30/87 Receipts Hotel Motel Tax $56,552.72 Interest 744.53 Total $57,297.25 Expenses General Tourism 324.59 Local Promotions Outdoor Advertising Trade Shows, conventions 83.35 Advertising (Publications) 2,037.50 Promotion Material 202.40 Total General Tourism $ 2,647.84 Operating Expenses Rent/Lease 2,160.00 Salaries 2,817.59 Utilities 38.46 Equipment 187.87 Telephone 130.00 Office Expense 784.94 Security 65.19 Insurance 802.16 Total Operating 6,986.21 9,634.05 Total Expenses Balance on Hand 11/30/87 $47,663.20 Due to Chamber for November Expenses $1,079.18 12/14/87 Bob Blenkush cz� z/v tAll 7 Memo To: Mayor 6 City Council From: Marilyn M. Ramer, personnel Coordinator Re: Leave of Absence Request by Eileen Klimek (Informational) Date: December 30, 1987 Introduction At the December 15, 1987 council meeting, Council was asked verbally to approve an unpaid leave of absence for Eileen Klimek should it be necessary. Back r� ound Mrs. Klimek has formally made a written request for an unpaid leave of absence starting January 4, 1988 for a period of five weeks, returning to work February 8, 1988. Her duties and responsibilities will be shared by several City Hall employees. If the need should arise, a temporary service will be utilized as is deemed necessary. f 7 5461 Pinewood Dr. Carver, MM 55315 December 23, 1987 Mayor & City Council City of Shakopee 129 E. 1st Ave. Shakopee, Met 55379 Dear Mayor & Council At the December 15, 1987 council meeting your approval was given for me to take an unpaid leave of absense if needed because of my husband's illness. As it appears at the present time, I will need a leave for 5 weeks. My leave will start January 4, 1988 and I will return to work on February 8, 1988. Thank you for your consideration. Sincerely yours, /�LK/ Eileen Klimek I OFFICE OF THE ADMINISTRATOR SCOTT COUNTY COURT HOUSE 110 SHAKOPEE, MN.55379-1382 (612)937-6100 ``^ Or �u C 1 JOSEPH F.RIES Administrator `<r U.C.. F.B RANDT RICHARDSON - `'"•YY� Deouty Administrator BARBARA NESS December 11, 1987 rte_ AdmlNStral,"Asst. TO: Greg Voxland Sheriff Nevin - Chief Brownell Brandt Richardson Fred Corrigan Cliff McCann FROM: Joe Ries SUBJECT: Law Enforcement Pool Proposal Thank you for your input and contributions at our December 11, 1987 meeting. The following is a consensus of our resolution to the question of providing law enforcement service to the major attractions in Scott County. 1. That the proposal for a Scott County Public Safety Officer's, Inc. , a non-profit corporation for the purpose of providing law enforcement services to major attract'_ons in Scott County, is not a viz'-le solution for a number of reasons, but pr_nc-call•. due to the inavailzbility of insurance as expressed at the meeting by the co•,:ntc's r>SF_ manager. Z. That a viable option was proposed wherein law enforcement services would be provided through the use of "off-_etc" sheriff e deputies, as fellows: a.) That Sheriff's deputies will negotiate an aFreemevt w:.th the attraction for all compensation to be paic directly to the irdivtdcals. As a conseauence, the county will avoid the payment of overtime and associated costs. b.) That due to the fact that the S eriff's Deputies nrovicing services oursuant to a. ) above will remain toter the contrc= e. di:'ec'=ion of the C,urty Sheriff, the county's xpcscre to ::ab^_Lv will . continue. However, it was concluded that any tttract:on mar.cng use O_ these ser-4lees wculd be recuire� to carry insurance in accordance with count; recpirements, suet, insurance to nave the county as adc`_t-:onzl insnrec. !r. Ecael G.�nrmmi:v E= pko c. ) That in the event of the use of county vehicles in the provision of law enforcement services, the attraction will be required to compensate the county as a condition of licensure or by contract in cases not subject to the county's Large Assemblies provisions. d. ) That an attraction required to have a Large Assemblies permit which fails to satisfy the above requirements, will not be issued said permit. Please direct any questions to my personal attention. Renrds, 0cc: Jo ies A i istrator County Commissioners John Anderson File: Law Enforcement Pool - Reniassance JR:bn _ Community Development Division A Trade and Economic �.. �. 900 American Center 150 East Kellogg Boulevard St. Paul, MN 55101-1421 612/2965005 December 15, 1987 Fax: 612/2961290 Mr. Eldon A. Reinke, Mayor State File No. M-2544 City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: St. Francis Regional Medical Center Dear Mr. Reinke: The Department of Trade and Economic Development has examined the application and exhibits submitted by you relating to the proposal to offer revenue bonds as authorized by the Municipal Industrial Development Act, M.S. Chapter 474. Based upon the information you submitted, approval of the project is hereby granted by the Department of Trade and Economic Development. Such approval shall not be deemed to be an approval by the Department or the State of Minnesota regarding the feasibility of the project or the terms of the revenue agreement to be executed or the bonds to be issued therefore, nor whether the project falls within regulations of Federal Law. This approval does not in any way constitute an approval of an allocation in excess of an entitlement award pursuant to Minn. Laws 1984, ch. 582. Accordingly, it may be necessary for the issuer to seek an allocation under Minn. Laws 1984, ch. 582. Included with this letter is a Project Closing/Notice of Issue report which must be completed and returned to this Department within five (5) days after the obligations are issued. Failure to file this report within the five day period will void the obligations if the obligations are subject to a federal limitation act. Your cooperation in the timely submission of these reports will be sincerely appreciated. If you have any questions about your project approval, or the reports, please call Richard Nadeau at 612/297-4398. 1 Z>Sinfin yn S. A hne Director of Business Finance KH:cd AEDP.GEN/III35-1 Enclosures cc: Mark A. Jarboe, Dorsey & Whitney, Bond Counsel An Equal Opportunity Employe BUSINESS UPDATE FROM CITY BALL / Vol. 2 No. 1 Dear Chamber Member: January 1, 1988 ADMINISTRATION The Shakopee Valley Convention and Visitors Bureau (SVCVB) is one year old in January. This partnership between the Shakopee Motel Industry, Chamber and City is based upon a State regulated local option 3% hotel/motel tax which requires 95% of the income to be spent in promoting convention and tourism business. Actual revenues for the 1st year will be within 5% of our estimated $65,000 budget. With the January 4th arrival of Theresa Roehrich, our new full time Chamber/Convention Bureau Executive Director, the SVCVB will be working on the the 1988 summer tourist season and the 1988-89 winter convention season. BUILDING We are involved in the plans and construction of a scenic overlook project scheduled for a ground breaking in the Spring. It will be located across from the Senior Highrise on Levee Drive. CITY CLERK Rev. Mary Keen and Ruben Ruehle were recently appointed to the Downtown Committee by the City Council. Council has adopted guidelines for appointments to City Bc:.rds and Commissions. It is Council's desire to assure equal and open access to their selection process. These guidelines are being implemented with the filling of the terms currently expiring on various boards and commissions. Anyone interested in an appointment should obtain, complete and return an application immediately. When Mrs. Dolores Lebens is seated as Mayor on January 5th, her position as a Councilmember will be vacated. One of the Council's first order of business is 1988 will be filling the Council vacancy. On December 15, 1987, the Council presented Doc Muralt with a resolution of appreciation for his many contributions to the community over the past 37 years. Effective December 27th the Shakopee House, Canterbury Inn and the Racetrack will be able to serve intoxicating liquor on Sunday beginning at 10:00 a.m. , as opposed to 12:00 noon, in conjunction with the serving of food. COMMUNITY RECREATION The department's Winter Brochure listing current programs available was mailed to all local postal patrons the first of January. Additional copies are available at the S.C.R. Office. ENGINEERING Planning and plan development for 1988 Projects is now in process. Meetings with business owners concerned with Phase I Part II of the Downtown Streetscape Project were held on December 17th. Their helpful suggestions will be incorporated into final designs. Then there will be a follow-up meeting. Good luck to City Engineer Ken Ashfeld in his new job with 3M. FINANCE Shakopee has been awarded the "Certificate of Achievement for Excellence in Financial Reporting" by the Government Finance Officers Association of the United States and Canada for its Comprehensive Annual Financial Report for 1986 for the third year in a row. The $1,600,000 Bond issue for the Upper Valley Storm Drainage Project has been given an "A" rating by Moodys Investors Services. The "A" rating is consistent with other bond issues sold in recent years. POLICE DEPARTMENT For the second consecutive year the number of burglaries have doubled compared to the previous six years. It is recommended that the business community review security procedures to ensure employee safety and prevent, or reduce property loss. COMMUNITY DEVELOPMENT The Shakopee Community Development Commission (CDC) would like to know if there is enough interest among the business managers in Shakopee to hold a business managers breakfast meeting on a regular basis. The purpose of the meeting would be to share and disseminate information that may be of interest to you as it relates to your business and the City. Please complete and return the following survey to Barry Stock. City of Shakopee, 129 East First Avenue, Shakopee, MN 55379 by January 22nd. 1. Would you be interested in attending a business persons "Dutch Treat" breakfast meeting? Yes No 2. How often would you be willing to meet for a business persons breakfast meeting? _Weekly _Bi-Weekly _Monthly 3. What time of the day would be the most convenient for you to attend the business persons breakfast? _7:00 a.m. - 8:30 a.m. _8:00 a.m. - 9:00 a.m. _7:30 a.m. - 9:00 a.m. Other 4. What day of the week would be the most convenient for you to attend the business persons breakfast? _Mon _Tues _Wed _Thurs _Fri THANK YOU FOR YOUR COOPERATION Northam States Power Company 414 NMNIeI Mall WJ.LyMh Minmapolis,Minmsaa 55401 V.Pr"Iclenl Telephone(612)33"161 I1enCmpornt straw" RECc`y�.g DecaTber 9, 1987 _ .CITY CF&H�hOaEF TO: CTTY AND OMRM COVER OTT OFFICES . In accordance with the Minnesota Public Utilities Cmmission Order of December 4, 1987, Northern States Paver OMQanY has enclosed the Notice and Order for Hearing pertaining to the Cmpe yls application on November 2, 1987 for authority to increase retail electric rates in the State of Minnesota under Docket No. E002/GR-87-670. Additional information regarding the location and times of public and evidentiary hearings and the level of interim rates will &iso be provided when they becmle available to us. � ycerel,� �Zc L' W. J. Lunch Vice President, Rates and Corporate S ra-- gy PRC/n):f D'zlosure DEC 7 1987 ) f BEFORE THE MINNESOTA PUBLIC UTILITIES COMMISSION Barbara Beerhalter Chair Norma McKenna commissioner Cynthia A. Kitlinski Commissioner Robert J. O'Keefe Commissioner -Darrel L. Peterson Commissioner ISSUE DATE: December 4 , 1967 In the Matter of the Application Docket No. E-002/GR-87-670 of Northern States Power Company for Authority to Increase its Rates for Electric Service in Minnesota NOTICE AND ORDER FOR HEARING PROCEDURAL HISTORY On November 2, 1987 , Northern States Power Company (NSP or the Company) filed a petition with the Minnesota Public Utilities Commission (the Commission) for an increase in electric rates pursuant to Minn. Stat. S 216B.16 (1986) . On December 4, 1987, the Commission issued its Order Accepting Filing and Suspending Rates in this matter. FINDINGS AND CONCLUSIONS I. Jurisdiction The Commission has jurisdiction to proceed with this investigation under Minn. Stat. 6 216B.1E (1886; ; Subdivision 2 authorizes the Comnissior. to determine all cuesticr.s of the reasonableness of the proposed rates raised bef^re it. If the Commission, cannot resolve all significant issues to its satin:action, I statute directs the Commission to refer tree matter to t'ne 0`ficr of Admin_sirative Hearings to conduct a public hearing as a contested case pucsnsubd. la, set to Chapter 14 . Pursuant to Minn. Stat. Section Y_cE.lE , a contested case hearing aay teeome unnecessary if the ret itt=mer anf all te.vening Farcies agree to a stipulated settlement of the case and the settlement as sup•-ortec ey substantial evidence. In that event the st:pulat,d settlement shall be referred to the C0=;ssion who �c:all accept or re_ect 0.e settlement in its entirety. i` mr _ the :oission rejects the settlement, a contested case hearing wi:l be held. TNe Commission finds t::atit cannot resolve a.l questions O` reasonableness of the eroposed rates to its satisfaction and thrt a contented case hearing is necersar+ to determine whe-_her the proposed rates are just cmc rnasonzi_Je or suant wot.c reset in excessive aoe unreasonable earnings for the _=Fang tc the authority in Minn. S..-`... _ 2168.16 (19SE: , the Goner,is r.an wilt ceder t c. t a contestee case_ heari.Sbe scaedulet in this matter. _:.a hear-..ng shat b( conducted in s.ch a manner that the Comrdsrion ray issue its enitial i.987 , or, if a sti-u' ated settlement _ Eton within ter months of trove='oer 2, 19g7 _ is :lied watt t::e Cc-missior , within twelve mentis of Nove^.`.(r 2, i II. Proposed Rates The rates proposed by NSP would generate additional annual revenues of approximately $99.3 million. The effect of the proposed rates is su:moarized as follows: ($ in thousands) Customer Class Present Pates Proposed Rates Increase Chanxe Residential $ 363,532 $ 401,834 $ 38,302 i0.54% Commercial 6 Industrial 648,672 707 ,417 58,745 9.06% Public Authorities 10,115 11,134 1,019 10.08% Sheet 6 Area Lighting 15,577 16 ,112 - 535 3.431 Total from Rates $1,037 ,896 $1,136,497 $ 99,601 9.501 Other Charges 5.146 5.844 698 13.561 TOTAL RETAIL $1,043,042 $1,142,341 $ 99,299 9.52% A copy of the Company's requested rates is on file in the offices of the Minnesota Department of Public Service, 790 American Center Building, 160 East Ke-log-, Boulevard, St. Paul, MN 55101, and is open for public inspection durirg normal office hours. Copies are also available for public inspection at the Company's offices at 414 Nicollet Mall, Minneapolis; 2302 Great ' Norttean Dive, Fargo; 421 Wabasha St. , St. Paul; 825 Rice St. , St. Paul; '700 E, Wh_te Bear Lai:e; 3000 Newell Ave. , Newport; 2763 First Ave. N.W. , 7aribault, 3930 Pepin Ave. , Red Wing; 3515 Third St. N. , St. Cloud; 7,50 Service Drive, Winona; 500 W. Russell St. , Sioux Fa'_s; 4501 66ch Ave. N. , Brooklyn Center; 5309 W. 70th St. , Edina; 210 Lime St. , Mankato; 5505 County Road 19 , Shorewood; and 1505 Washington Ave. , Montevideo. The Commission has suspended the Company's proposed rate changes by separate order. By further order, the Commission will direct the Company to place an interim rate schedule into effect. The interim rates are subject to refund if the Cotm:,:ssion ultimately orders a lesser overall revenue increase than recovered through interim rates. III. Issues to be Addressed Parties shall address the following issues as part of the hearings in this case or through any stipulated settlement presented to the Comrlssion. Parties may a:so raise such additional issues as they find during the coarse of their investigation and that are supported by substantial evidence in the record. (1) Is the test year revenue ir=ease sought by the Company reasonatle or will it result in unreasonable and excessive earnings for the Company? (2) Is the :ate design that the Ccrcany hes proposed to re_over its revenue require-,en: reasonable^. (3: -s the .-,out.: built n-. -_o th.- -r any' s -ase races for test year eor.servation program reasenxb:e give:: and projected levels of sprnd:ng? (4) Is the Capital structure and the return on equity that the Company has proposed reasonable? Further, NSP shall offer a witness during the evidentiary hearings who has detailed knowledge of the test year billing units and the forecasting method used to obtain them. This information is needed by the Commission to judge the reasonableness of the Company's proposed level of revenues and expenses. IV. Procedural Outline The public and evidentiary hearings on the Company's petition will be conducted by an Administrative Law Judge appointed by the Chief Administrative Law Judge of the State of Minnesota and will be held in compliance with the applicable laws relating to the Public Utilities Commission, the contested case provisions of the Administrative Procedure Act (Minn. Stat. Ch. 14) , the Rules of the Office of Administrative Hearings, Minnesota Rules, parts 1400.5100 - 1400.8400, and the Rules of Practice of the Public Utilities Commission, Minnesota Rules, parts 7830.0100 - 7830.4400, to the extent that they have not been superseded by the Rules of the Office of Administrative Hearings. These statutes and rules may be purchased from the Documents Section of the Department of Administration, 117 University Avenue, St. Paul, Minnesota 55155, 612/297-3000. The rules provide generally for the procedural rights of the parties including: rights to advance notice of witnesses and evidence, right to a prehearing conference, rights to present evidence and cross examine witnesses, and rights to purchase a record or transcript. Parties are entitled to issuance o: subpoenas to compel witnesses to attend and produce documents and other evidence pursuant to Minnesota Rules, part 1400.7000. Interested persons or groups may petition to intervene as formal parties in the case to present expert testimony and submit briefs. The Administrative Law Judge will hold evidentiary hearings for the presentation of expert testimony by the Company, ine Minnesota Department cf Putiic Service, and other agencies, persons, or groups who have formally intervened. Parties are advised to bring to the hearing all documents , records and witnesses they need to support their position. During the evidentiary hearings, all parties may present e,.idence and argument regarding the issues and may cross-examine witnesses. Any person istending tc intervene ar a formal party to these hearings must suit a Pei :-ion for Leave to Intervene to the Administrative Law Judge and serve the petition on all existing parties. The petition m_st state how the Petitioner's legal rights, duties or privileges may be determined or affected by the Commissicn's decision in the matter and shall set forth t'-a grounds and purposes for wh_ch in_ervention is sought, and shall indicate the Petitioner's stztutory right to intervene , if one exists. All parties have the right to be represented by an attorney, by therselves, or by a person of their choice if not otherwise prohibited as the unauthorized practice of law. I F F3 I CHARITABLE GAMBLING CONTROL BOARD rROOM N-473 GRIGGS-MIDWAY BUILDING 1821 UNIVERSITY AVENUE REvE�tJED ST. PAUL. MINNESOTA 55104-3383 December 16, 1987 IS 21642-0558 DECi 81987 Terri Lonto, President CITY OF SHAe;. 'Z_E Eagles Aerie 4120 220 W. 2nd Av. Shakopee, MN 55379 RE: File No. 01623-002 Site - Shakopee Eagles Club Dear Ms. Lonto: your application for renewal of a license to conduct charitable gambling was considered at the Board meeting of 11-30-87. The Board acted to deny your application. Our records show that your organization has failed to fulfill its obligation to submit reports and tax payments in a timely fashion. The obligation to provide reports and make tax payments still exists. ISincergae ran e cuti a Secretary F3 cc: City of Shakopee AN EQUAL OPPORTUNITY EMPLOYER IILYO BDX KEGS.CNN. � 7 SY N MA'SVIIA AW B PAC[WDDO.WZ60M o.vArncX Mo"Ii XEw vax IU ,uxus mm SI.VCu D.NpYCWq Wll v.SDM,x..1. L BORE..DS.N.S JOM'C.U4V Ni550Uw EILL ERMIEV.NEW hRSEY XPE..N�DEIEE.WO o EJ. C `A, E AE.XFM nNDMI DAVID United Ostates $mate oD DW�NLflLE JM1.MCIKaRN DAVID DDRD[N.MNEi TA JOHN o.MCEE D.IEq ry,WESi NpIMY WLLWAL NMEiROXG. OWMW iON WCNEE swnx OUMn COMMITTEE OX i1WJlCE W15NIMGTOM, DC 20510.8200 wWNEJ NYECMs.siMi MNn Ecwnc MRpMRMECECYOD.IY wCMSTAFF s. DEC December 2 , 1987 2 1987 City Ad r=lTy OF 6 John Anderson kA11OpfF City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379-1375 Dear John: Thanks for taking the time to express your concern that the Highway Trustfund may be used to achieve the sequestration cuts. In general, I support fully obligating reserve trust funds for the purpose which they were collected. I appreciate your concern that these funds have been held hostage by the budgetary process. I have great concern about making the trust funded programs at risk. Americans pay user fees with the promise that they will be used for their obligated purposes. It is clear, that with the current condition of the nation' s highways, bridges, airports and other infrastructures, that the nation can ill afford any withholding of trustfund obligations. Under the current House-Senate Budget Reconciliation proposal, funding for infrastructure programs will not be reduced from levels in this year' s recently passed highway and airport bills. Thanks again for writin our letter. I appreciate hearing the views of Minnesota c ' y o ials. Sinc ely, r r nited States Senator DD:leo STATE OF MINNESOTA OFFICE OF nm GO oR ST. PAUL 55155 OOVERNOR RUDY H '"•r• RROR 3198,7�'j CITY OF SHAKOPEE December 21, 1987 The Honorable Eldon Reinke Mayor 129 E. 1st Avenue Shakopee, MN 55379 Dear Mayor Reinke: I am pleased to announce that a new section of Governmental Relations is now functioning out of my office. I am determined to strengthen my legislative, local and county government relations and to be as responsive as possible to your concerns and needs. Dan Loritz, assisted by Nick Riley, will be directing this effort. Please feel free to contact them with items that should be brought to my attention. Dan can be reached at 296-0035 and Nick at 296-0039. I am confident that this office will help to expedite your concerns, keep communication channels open, and deal with important issues in a concise and timely manner. I also want to extend Seasons Greetings to you and your family. I'm confident that we can make 1988 a very successful year. Si UD PERPICH Gover r AN EQUAL OPPORTUNITY EMPLOYER s.4�Fs SPRINGSTED Public Finance Advisors Winter, 1987/ ne Springsted Letter Market Conditions Fourth quarter 1987 had sharp economic peaks and valleys which affected the tax-exempt market, as well as stocks, but recovery of tax-exempts has been faster and more extensive than in the equity markets. The long-term Bond Buyer Index was at 8.53% on October 1, but jumped to 9.17% on Thursday during the week of the stock market crash. However, recovery was swift, with the Index at 8.72% the following week. At mid-December, the Index was hovering around 8.00%. Unlike the last several years there has been no market slump late in the year due to an oversupply of "tax endangered" issues rushed to sale in November and December. The total volume of tax-exempt bonds issued nationally in 1987 is down sharply over previous years, particularly from the record level of 1985 when $204 billion of bonds were issued. That volume dropped to $143 billion in 1986. Through the first nine months of 1987 the volume was $79 billion, and based on year-end expectations, the year-end total will be below $100 billion. Impact of Tac Reform We have had one year's experience with the legislation and it is still not totally clear as to the real impact, beyond the sharp drop in volume. However, there are some discernible trends. They include: I. A reduction in the number of banking and investment banking firms which maintained public finance departments, and a concurrent cutback in the staff size of surviving firms. One estimate indicates as many as 10,000 people will be affected, a large number in a relatively small area of finance specialization. 2. There continues to be a brisk demand for traditional tax-exempts, and we are seeing more national bidders on small issues which in past years would have attracted only regional purchasers. 3. Underwriting profits on both negotiated and competitive issues have been reduced for nearly all types of obligations, as firms compete aggressively for the reduced volume of business. We expect this competition to remain at a high level for the foreseeable future despite the reduction in the number of major underwriting firms. 4. "Bank-qualified" bonds, those of any issuer who expects to issue less than $10,000,000 of obligations in a calendar year, enjoy a lower interest rate than "non-qualified" obligations. The difference ranges from 10 to 20 basis points. 5. Private activity bonds which are subject to the alternative minimum tax require a premium of approximately 50 basis points, or 1/2%. 6. There is a highly competitive market for taxable bonds, but we have not seen much spread between bidders who seem to be establishing rates based on commonly accepted ranges over equivalent term U.S. Treasury obligations. 85 East Seventh Place,Sude 100 251 North Illinois Sireel,Suite 1510 500 Elm Grove Road,Suite 101 Saint Paul,Minnesota 551012143 Indianapolis,Indiana 462049942 Elm Grove,Wisconsin 531220037 6122233000 31723]3635 414-782 8222 7. Many issuers ramain confused by arbitrage reporting and rebate requirements, not surprising since not even preliminary regulations have been issued. Basically, only the investment monitoring, record keeping and local deposit of surplus earnings are required now, with the first rebate payment due to the Feds on the fifth anniversary of date of issuance. We are recommending that issuers use their local audit firm for the monitoring work. We will compute the permitted yield an the day of sale. Springsted Staff Expansions We are expanding both our staff and area of operations. Two key new staff members will join us January Ist. They are: William E. Brennan - Bill will be joining us shortly after the first of the year as Senior Vice President and Director of the Public Finance Group. Bill has a Masters of Management degree from the J.L. Kellogg Graduate School of Northwestern University, a Ph.D. in English language and literature from the Graduate School of Princeton University and a B.A. degree from Yale College of Yale University. He is coming to us from Blunt Ellis & Loewi, Inc., Chicago, where he is a First Vice President and Manager, Public Finance. Prior to that he was a Vice President, Public Finance at Shearson Lehman Brothers, Inc. at their Chicago and New York offices. He went to Shearson from the First National Bank of Chicago where he was a Commercial Banking Officer, Health, Education and Services Group. In addition, Bill has been an instructor at the University of Chicago and Princeton University. He has had extensive experience in public financing and has been involved in several higher education issues. Robert D. Thistle - Bob also will be joining us shortly after the first of the year as a Vice President and Project Manager. He has a B.A. degree from Wayne State University, Detroit, where his major was public administration. Bob comes to us from Coon Rapids, Minnesota where he has been the City Manager since July of 1979. Prior to that he was acting City Manager at Sioux City, Iowa, and was also Assistant City Manager for Community Development at Sioux City. Prior to his Sioux City stint, Bob was with the City of Flint, Michigan and with Genesee County, Michigan. He has been the president of the Association of Metropolitan Municipalities, a board member of the Minnesota League of Cities and of the Minnesota City Manager's Association. In September, Springsted established in Indianapolis, Indiana our third full- service office. It is located at 251 North Illinois Street, Suite 1510, Indianapolis, Indiana 46204-1942 (317) 237-3636. Springsted continues to be ranked through 1987 by Securities Data Company, Inc. as one of the busiest and largest financial advisors in the country. We were ranked second in number of sales and eleventh in volume for all municipal new issues, and second in sales and fifth in volume for all municipal competitive new issues. No other midwestern firm appears in the Securities Data Company ranking. Holiday Greeting As another year ends it is appropriate to give thanks to those of you, our clients, who have been so instrumental to any success we have enjoyed during the past twelve months. Without your support we could not continue to grow in both size and service capability. All of us at Springsted extend a most heartfelt thank you, and wish for you and your family a most joyous Christmas, and a prosperous and happy New Year. N O1 �O l+l O a .a N ry ma ba Q � xW w 3 WO NHa >r ZV U fa ro. w A b � E wsaE ° Gma >. aa y r .H � Go C H N � Uroo 5 N u W F r H rn q ✓ .,a 3 Vo 3 qUr N N � N G U H N 7 o N 7 0 ..a O .. ..a O .. UUr VUr v ra m �n G C a W E E N Q x5gaw ma O i-7 F0 Eo A Eo ;� UUUr UUr n o r a N 4 A z C9 co / 7 Note Meeting Time: 5:00 P.M. TENTATIVE AGENDA Community Development Commission _ City Hall Council Chambers January 6, 1988 Chrmn. Keane Presiding 1. Call to order at 5:00 P.M. 2. Approval of the minutes - December 9, 1987 3. January CDC Newsletter 4. 1988 CDC Promotional Events 5. Economic Development Update: (Verbal) a. Valley Mall Project b. Hutchinson Technology C. d. 6. Informational Items: a. Business Persons Breakfast Survey b. Property Tax Facts C. Downtown Update d. City Newsletter 7. Other Business a. Next Meeting - Wednesday, Feb. 6, 1988 - 5: 00 PM b. 8. Adjourn Barry A. Stock Administrative Assistant CITY OF SHAKOPEE Please call Barry or Toni at 445-3650 if you cannot make the meeting. BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN January 7, 1988 Chairwoman VanMaldeghem Presiding 1. Roll Call at 7: 30 P.M. 2. Approval of Agenda 3. Approval of December 3, 1987 Meeting Minutes. 4. Other Business 5. Adjourn Douglas K. Wise City Planner NOTE TO THE B.O.A.A. MEMBERS: 1. I£ you have any questions or need additional information on any of the above items, please call Doug Wise on the Monday or Tuesday prior to the meeting. 2. If you are unable to attend the meeting, please call the Planning Department prior to the meeting. l� TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN January 7, 1988 Chairwoman VanMaldeghem Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Approval of December 3, 1987 Meeting Minutes 4. 7:40 P.M. PUBLIC HEARING: To consider amendments to the Shakopee City Code Chapter 4, Section 4.30 entitled "Signs- Construction, Maintenance and Permits". Action: Recommendation to City Council 5. 7:50 P.M. PUBLIC HEARING: To consider preliminary and final plat approval of Bradberg lst Addition, a replat of Prairie House 1st Addition. Applicant: Bradberg Inc. Action: Recommendation to City Council 6. 8:00 P.M. PUBLIC HEARING: To consider preliminary plat approval of Meadowbrook Run, upon the property located South of C.R. 16 and East of Pike Lake Trail. Applicant: Darrel Gonyea Action: Recommendation to City Council 7. 8:10 P.M. PUBLIC HEARING: To consider a Conditional Use Permit to construct a tower addition in excess of 45 feet in height upon the property located at 3303 East 4th Avenue. Applicant: Certainteed Corporation Action: Conditional Use Permit Resolution #515 9. 8:20 P.M. PUBLIC HEARING: To consider a Conditional Use Permit to construct an office addition within the Floodplain upon the property located at One Valleyfair Drive. Applicant: Valleyfair Action: Conditional Use Permit Resolution #516 10. 8:30 P.M. PUBLIC HEARING: To consider a request for a Mineral Extraction and Land Rehabilitation Permit for the J.L. Shiely Company to continue the limestone mining and processing operations upon the property located at 6896 Highway 101. Applicant: J.L. Shiely Company Action: Mineral Extraction and Land Rehabilitation Permit Resolution No. 375 and Review of Conditional Use Permit No. 375 11. Final Plat Approval - Stonebrooke (Continued) Action: Recommendation to City Council 12. Discussion a. Amendments to Zoning & Subdivision Ordinance b. Building Permits for Property on Private Roadways C. Certainteed Outdoor Storage 13. Other Business 14. Adjourn Douglas Wise City Planner NOTE TO THE PLANNING COMMISSION MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Doug Wise on the Monday or Tuesday prior to the meeting. 2. If you are unable to attend the meeting, please call the Planning Department prior to the meeting. SHAKOPEE COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL CHAMBERS SHAKOPEE, MN DECEMBER 9, 1987 Members present: Tim Keane, Don Koopmann, Terry Joos, and Al Furrie. Members Absent: Jim Plekkenpohl, Jane Dubois, Bud Berens, ex officio member. Staff present: Barry Stock, _ Administrative Assistant, Dennis Kraft, Community Development Director; Joe Zak, Councilmember elect. Chairman Keane called the meeting to order at 5:15 p.m. Mr. Stock gave the committee an update on the progress being made on 13th Avenue and its proposed alignment. Mr. Kraft gave a report to the commission on the downtown mini-by-pass. He stated that the City Council approved the sale of bonds to complete the final engineering design for the mini-by-pass. Mr. Stock then gave an update on City Councils approval of the final plat for Meadows let Addition. Mr. Stock stated that this was the first phase of the Meritor Development southeast of the Sr. High School. Approximately 60 lots were platted in the 1st Addition. Chairman Keane then gave the committee an update on the activities of the Scott County Transportation Coalition. Mr. Stock reported on the Ackerberg apartment project that is now under construction just south of the Jr. High School. The apartment complex is scheduled for completion early next year. Mr. Stock also noted that this apartment complex was larger than the Riva Ridge Complex. Mr. Stock then gave the committee an update on the observation platform being proposed for construction in front of the Senior Citizen's Highrise. Mr. Stock reported that this project is being funded by a Lawcon/LCMR grant that was received by the City back in 1985. The observation platform will extend approximately 75 feet out from the existing bluff and a gazebo type structure will be erected at that point. Trail improvements will also be made along the trail between Lewis Street and Scott Street. Commission member Furrie arrived at 5:30 p.m. Mr. Stock reported that when the City Council approved the CDC Newsletter concept they questioned whether or not the CDC was planning on holding a promotional event in 1988. Mr Stock suggested that the CDC discuss what type of promotional activity they might want to sponsor in 1988. Mr. Stock noted that in 1987 the CDC participated in cooperation with Canterbury Downs to sponsor Shakopee Open House 1987. The CDC's financial participation in that project was approximately $500. 00. Mr. Stock suggested that the CDC plan on participating in this project again in 1988. It was the consensus of the committee they should pursue the Shakopee Open House again in 1988. Chairman Keane suggested that staff review the participant surveys that were taken following this event to determine how we can improve it in 1988. Mr. Stock then presented a second promotional event that the CDC may want to consider sponsoring in 1988. The event stemmed around the City's week celebration that Community Development Commission December 9, 1987 Page 2 is being planned between May 1 and May 7. Mr Stock noted that the City of Shakopee will be participating in this event celebrating the 75th anniversary of the League of Minnesota Cities. Mr. Stock suggested that the CDC may want to cosponsor an event that would bring potential retail business merchants to our community. Mr. Keane stated that retail merchants are usually interested in seeing what type of building space may be available to them. He went on to state that at the present time there is very little vacant building space available. He question weather or not we have anything that would attract potential retail merchants attention in terms of available retail space. He went on to suggest that maybe the CDC could develop a model that would show potential retailers what we trying to create in downtown Shakopee. Mr Furrie stated that he would like staff to dig up some information on the old ICC day format that was used in 1985 and bring it back to the committee at their next meeting for further review. Chairman Keane stated that he is currently a member of the Downtown Committee representing the Community Development Commission and serves in a voting capacity. He went on to state that the Downtown Committee has suggested that Mr. Keane resign from the committee as a voting member and serve in an ex-officio capacity. Mr. Keane stated that he cannot always attend the Downtown Committee meeting and as a voting member is making it difficult for the Downtown Committee to obtain a quorum. He went on to state that he would be willing to represent the Community Development Commission as a ex-officio member if the Commission so desired. Furrie/Joos moved to amend the existing appointment to the Downtown Committee to an ex-officio capacity with the understanding that if the CDC finds a member that can regularly attend the Downtown Committee that the voting status be reinstated. Motion carried unanimously. Mr. Stock reported that the first issue of the CDC Newsletter I. would be distributed in the Shakopee valley News on December 16, 1987. Mr. Stock stated that he planned to have another issue ready for publication in January. He questioned the committee regarding the focus of the January issue. Mr. Stock went on to state that the December issue stated that the focus of the January issue would be the City's five year work plan. With the new City Council coming on line in January and the potential for a change in the overall direction of the community in terms of our five year plan, Mr. Stock stated that he would like to hold off on covering the City's five year work plan until such time that the new City Council can decide on what that direction will be. Commission Joos suggested that the first issue focus on the economic development financial tools being utilized by the City Community Development Commission / December 9, 1987 Page 3 in attracting development to our community. Mr. Furrie concurred with Commission member Joos and stated that he would like to see the first issue focus on tax increment financing. It was the consensus of the committee that the January issue should focus on tax increment financing and other economic development financing tools utilized by the City. Mr Keane stated that he would also like to see a calender in the next issue outlining the major topics at each of our next four meetings. Mr. Stock stated that he would work up a draft of the January Community Development Commission Newsletter for the Commissions review at their January 6, 1988 meeting. Mr. Zak requested the Committee to investigate the possibility of having business breakfast meetings with Shakopee business persons on a regular basis. He felt that this would give the City an opportunity to meet with Shakopee business persons and inform them of the activities going on in our community and also give them the opportunity to discuss their concerns with Shakopee staff and/or Council members. It was the consensus of the committee that this would be a good idea to investigate. The committee requested staff to prepare a flyer survey that could be inserted in the Chamber newsletter to determine whether or not there was interest in this concept. Joos/Koopman moved to adjourn the meeting at 7:10 p.m. Motion carried unanimously. Barry Stock Recording Secretary CDCDEC9 "O PROCEEDINGS OF THE BOARD OF ADJUSTMENT AND APPEALS REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 3, 1987 Chairman Czaja called the meeting to order at 7:30 p.m. with Comm. Foudray, Schwartz and Forbord present. Also present were Steve Clay, Councilman; Jon Glennie, Planning Intern; Douglas K. Wise, City Planner and John K. Anderson, City Administrator. Comm. Rockne arrived at 7:33 p.m. Foudray/Schwartz moved to approve the posted agenda. Motion carried unanimously. Foudray/Schwartz moved to approve the minutes of November 5, 1987. Motion carried with Forbord abstaining. PUBLIC HEARING - VARIANCE RESOLUTION NO 512 - EXCEED ALLOWED 185 SO. FT. OF SIGNAGE BY 233 SO. FT FOR A TOTAL OF 408 SO FT OF SIGNAGE UPON THE PROPERTY LOCATED AT 232 MARSCHALL ROAD Schwartz/Foudray moved to open the public hearing. Motion carried unanimously. The City Planner reviewed the request of the developer for a variance to exceed currently allowed signage. the current tenant is Goodyear. There are 3 other bays in the building which at the present do not have any signage. Bill Brandt, 15010 Glazier Avenue, Apple Valley, MN is the developer of the property and also owns the Valley view East Shopping Center which is allowed over 500 sq. ft. of signage. His development plans did not take into account the limited signage available on the Goodyear building. This property is not conducive to other types of development such as a fast food restaurant due to the shape of the lot and the building faces a railroad track. Mr. Brandt stated that the proposed signage would be consistent in color and size and lettering. He feels that the shape of the property and the fact that it borders on the railroad tracks makes it unique. Discussion was held regarding how the newly proposed sign ordinance would apply. The proposed sign ordinance would allow _. 294 square feet. The property was compared to the Tom Thumb strip shopping center in that the two are approximately the same except for the railroad track border. No alleys or easements are present on the property. Foudray/Schwartz moved to close the public hearing. Motion carried unanimously. f B.0.A.A. December 3, 1987 Page 2 Foudray/Schwartz moved to recommend approval Variance Resolution No. 512 granting the Goodyear building a total 294 sq. ft. of signage. Motion defeated with Schwartz, Rockne and Forbord opposed. Rockne/Schwartz moved to recommend approval of Variance Resolution No. 512 granting the Goodyear building a total of 594 sq. ft. of signage due to the uniqueness of the property with respect to it bordering on a railroad tracks. The signage is to be displayed in the manner that is proposed in the application by the developer. Forbord/Schwartz moved to amend the above motion replacing 594 sq. ft. with 375 sq. ft. total signage. Motion carried unanimously. Motion, as amended, carried with Czaja opposed. PUBLIC HEARING - VARIANCE RESOLUTION NO. 513 TO ALLOW O' FRONT YARD SETBACK FROM BLUFF AVENUE INSTEAD OF THE REQUIRED 30' SETBACK TO BUILD A RESTAURANT/SNACK BAR ON TOP OF AN EXISTING BRICK STRUCTURE AT 1253 E. IST AVENUE. Rockne/Forbord moved to open the public hearing. Motion carried unanimously. The City Planner reviewed the background of the proposal to place a restaurant/snack bar on top of the existing building. The street curb line is 25 feet from the building. There is adequate room for snow removal and access. Forbord/Schwartz moved to close the public hearing. Motion carried unanimously. _ Forbord/Schwartz moved to recommend approval of Variance Resolution No. 513 Approving a 0' front yard setback for the following reasons: 1. That special circumstances exist (i.e. location of existing building) that the applicant had no prior control over. 2. The variance is necessary in order for the applicant to make use of the existing structure and land. 3. Subject to the findings by the Staff that the foundations are of adequate structural integrity to support the building proposed by the applicant. Motion carried unanimously. B.0.A.A. December 3, 1987 Page 3 PUBLIC HEARING - VARIANCE RESOLUTION NO 514 TO ALLOW ONE TEMPORARY REAL ESTATE SIGN TO BE 128 SO FT INSTEAD OF ALLOWED 18 SO. FT. AND TWO TEMPORARY S .D. SIGNS OF 8 SO. FT IN LIEU OF ONE 24 SO. FT. SIGN WHICH IS A' QOWED AT 1255 MARSCHALL ROAD Foudray/Schwartz moved to open the public hearing. Motion carried unanimously. The City Planner reviewed the sign variance request for Country Village Apartments. Allen Ackerberg, 4983 West End Lane, Minnetonka, Minnesota, of Country Village Apartments, which are presently under construction stated that a sample sign has been on the site which will give an overall feeling as to the visual impact. The two 8 sq. ft. signs will be placed at each driveway will be directional signs. The temporary real estate sign will be a 2- faced sign with each face 8' x 8' to address traffic from the North and South on County Road 17. These signs will be in proportion to the surrounding area. Other apartment building signs were measured for comparison. The average square footage of sign of those others measured was 102 sq. ft. It is felt that the sign requested is warranted by the size, scale and location of the project. The temporary signage will be removed in no longer than 24 months. The City Administrator pointed out that 3 or 4 of the examples used for comparison were erected previous to the present ordinance. Also those were not temporary signs as the one being discussed here. The temporary real estate sign is at a 45 degree angle, readable to traffic in both directions. Foudray/Schwartz moved to close the public hearing. Motion carried unanimously. Commissioner John Schmitt took his seat at 8:38 p.m. The applicant stated, the two 8 sq. ft. signs are to identify the project and give instructions to visitors. The large real estate sign will be a temporary marketing sign. Foudray/Rockne moved to recommend approval of Variance resolution No. 514 for two 8 sq. ft. temporary identification signs and one 64 sq. ft. real estate sign consisting of two faces each 64 sq. ft. for a period not to exceed 24 months. Motion carried with Czaja and Forbord opposed, Schmitt abstaining. B.0.A.A. December 3, 1987 Page 4 Foudray/Schmitt moved to adjourn. Motion carried unanimously. The meeting adjourned at 8:55 p.m. Douglas K. Wise City Planner Peggy Swagger Recording Secretary PROCEEDINGS OF THE PLANNING COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 3, 1987 Chairman Czaja called the meeting to order at 9:04 p.m. with Comm. Foudray, Schwartz, Forbord, Rockne and Schmitt present. Also present were Steve Clay, Councilmember; ion Glennie, Planning Intern; Douglas K. Wise, City Planner and John K. Anderson, City Administrator. Forbord/Rockne moved to approve the posted agenda. Motion carried unanimously. Foudray/Schwartz moved to approve the posted agenda. Motion carried unanimously. The City Planner reviewed the final plat of Stonebrooke First Addition. Changed from the preliminary plat previously approved included a change in the cul-de-sac called Londonderry not to be located within the park. the City has received a grant for this land and is not to allow any road in the area. Gary Laurent, 2415 Lakeview Drive, Shakopee, MN stated that - having the cul-de-sac going in the other side of the lots actually improved the lots. Lot No. 4 could be granted an easement for sewer either through Lot No. 5 or through the cul- de-sac. The City Administrator suggested that the sewer easement should be somewhat in the line of the lot lines. Discussion was held relating to the movement of the cul-de-sac in order to facilitate a direct easement for Lot No. 4's sewer easement. Don MCKush, 3691 Marschall Road, Shakopee, MN expressed his concern about these being 1/2 acre lots and having twinhomes being built on them. He also expressed concern about the sewer being across the street from Lots 1 - 4. The City Planner stated that it is acceptable to have a single unit septic system for twinhomes. there is an additional 1 1/2 acre easement requirement for a 1/2 acre lot with 2 units on it. Mr. McKush indicated his concern relating to the building of homes on these lots in regard to shoreland requirements and setbacks. He feels that this does not allow adequate septic systems. Foudray/Schmitt moved to table this action until more information can be obtained. Motion carried with Forbord abstaining. Mr. Laurent stated that he felt that by submitting an update plan _ he was acting to comply to Staff's request and should not be penalized for doing so. _ Planning Commission December 3, 1987 Page 2 The reason for tabling this issue is to allow members of this Commission to review the revised plan and to allow the developer to deal with septic system plans. Mr. MCKush will submit his opposing comments and City Staff will be able to address each of them. the sewer easements on Lots 1 - 5, Block 1, will be submitted in writing for Staff review also. Staff will verify that there is adequate buildable area within each lot with proper setbacks. There was discussion relating to the correct calculation formula on the most recent plans. Schmitt/Forbord moved to approve the 1988 Meeting Schedule of the Planning Commission and Board of Adjustment and Appeals as published. Motion carried unanimously. Schmitt/Rockne moved a ten minute recess at 10:06 p.m. Motion carried unanimously. Rockne/Foudray moved to reconvene at 10:14 p.m. motion carried unanimously. The City Planner reviewed the conditions of CUP No. 471 for outdoor storage of transportation equipment. There was discussion regarding the type of fencing which should be used for screening purposes. Discussion was held regarding the fact that coniferous trees specifically referred to in the CUP. Schmitt/Foudray moved to recognize that the conditions of the CUP have been upheld for 1987. Motion carried unanimously. Schmitt/Rockne moved that the applicant of CUP No. 471 be advised that Item 1 has not been fully satisfied as to the planting of _ coniferous trees and he has until June 15, 1988 to fulfill that requirement or face the loss of his CUP. Motion carried unanimously. The City Planner reviewed the changes to the rezoning code amendments. Street grade examples within the City of Shakopee were given and maximum street grades of other major cities were discussed. All screening requirements . should be made consistent throughout the Ordinance. Any decision on Section 12.07 Subdivision Regulations will be delayed until further information can be obtained in relating to additional examples of grades in Shakopee. J� Planning Commission December 3, 1987 Page 3 Any decision on Section 11.37 Urban Redevelopment District (URD) until further information can be obtained relating to returning this area to the B1 district. An Ordinance relating to the bulk storage of oil, gasoline, liquid fertilizers, chemicals and similar liquids (Section 11.60 Subd. 9) will be researched further by the Planners' office. Discussion washeld in respect to the definition of solid screening as used in screening requirements. - A clarification of Section 12.07 Subd. 1 B (1 and 2) No. 2 - why is 24 feet used in the Roadway for Local streets and 28 feet for Collector and Arterial streets. The City Planner reviewed the changes in the sign ordinance. Subdivision 4 B 1) a) The formula for determining the signage on the building was explained. 2 a) Free standing signs were compared in relation to a strip shopping center versus the downtown area. Staff was directed to bring back information as to how the ordinance will deal with the long narrow lot. Staff will schedule a public hearing for the sign ordinance for the January meeting. Discussion was held relating to the previous recommendations of the Planning Commission to City Council and what the role of the Planning Commission is. Schwartz/Schmitt moved to adjourn. Motion carried unanimously. The meeting was adjourned at 11:32 p.m. Douglas K. Wise City Planner Peggy Swagger Recording Secretary SHAKOPEE VALLEY CONVENTION VISITORS BUREAU / December 16, 1987 Present John Anderson Linnea Stromberg-Wise Virgil Mears Julie Evans Marilyn Hagerman Doc and Clara Muralt Randy Williamson Darleen Schesso Wally Bakken The meeting was called to order at 8;00 a.m. John Anderson/Wally Bakken moved to approve the minutes of the December 1, 1987 meeting. Motion carried unanimously. The Treasurer's report was reviewed. It is anticipated that receipts will come very close to the estimate for the year. The nominating committee for the CVB made the following recommendations: Julie Evans to fill the one year unexpired term of Stan Ockwfg Cindy Perry to fill the two year unexpired term of Lucy Rein Randy Williamson, Tom Mackin and Stan Rolfsrud for three year terms Linnea Stromberg-Wise/John Anderson moved to recommend to the Chamber of Commerce Board of Directors the appointment of the above to the CVB. Motion carried unanimously. The selection committee for a C of C/CVB Director reported that over 100 applications had been received for the position and they were all in agreement as to the top four choices. On December 15 seven applicants were interviewed by Virgil Mears, Linnea Stromberg- Wise and Julie Evans. They unanimously recommended that Therese Roehrich be hired for the position. Marilyn Hagervun/Wally Bakken moved to recommend to the Board of Directors of the Chamber of Commerce that Theresa Roehrich be hired as Director. Motion tarried unanimously, Virgil Mears will prepare an annual report for the past year to present to the City Council on January 19, 1988. Julie Evans/Wally Bakken moved to purchase and install a set-back thereto system in the chamber building. Motion carried unanimously. The Board talked about the proposed video tape which it had previously agreed to make available for trade shows, etc. John Anderson suggested taking a look at one that the City had produced in 1984 to see if parts of it could be used. The office for the new Director will need to be furnished and some type of get acquainted reception will be planned for the future. The meeting adjourned at 9:00 a.m. dbs MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Dial-A-Ride Evening Service (Informational) DATE: December 30, 1987 INTRODUCTION AND BACKGROUND Currently we are providing evening Dial-A-Ride service. This service was initiated in June of 1987 as a demonstration project. The evening service is now being evaluated to determine if it should be continued in 1988. The Energy and Transportation Committee will be reviewing this issue at their meeting on January 14, 1988 and making a recommendation to City Council for consideration at their next meeting. If it is determined that the Dial-A-Ride evening service should be continued, an amendment to the Dial-A-Ride contract would be in order. Based on preliminary ridership data for the evening service, it is likely that I will be recommending continuation of the evening hour service. The City budgeted accordingly in 1988 for the continuance of the evening hour service. MEMO TO: John K. Anderson, City Adfipistrator FROM: Judith S. Cox, City Clerk RE: Declaring Vacancy on Counci DATE: December 31, 1987 INTRODUCTION: After Councilmember Dolores Lebens takes the oath of office and is seated as Mayor, her position as Councilmember will become vacant. BACKGROUND: Mr. Collar, City Attorney, advised me that the appropriate action to be taken, after Mrs. Lebens is seated as Mayor is one of the following: 1) Upon receipt of a resignation from Mrs. Lebens, Council should accept the resignation and declare Councilmember Lebens seat vacant; or 2) Absent a resignation from Mrs. Lebens, Council should declare Councilmember Lebens seat vacant by virtue of her assuming the duties of Mayor. I have spoken with Mrs. Lebens regarding these two alternatives and she prefers the second. The discussion on filling the vacancy can take place later on in the meeting under item 14R. RECOMMENDATION- Move to declare Councilmember Lebens seat vacant by virtue of her assuming the duties of Mayor. JSC/tiv I CITY OF SHAKOPEE `I INCORPORATED 1870 - 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612) 4453650 January 5, 1988 `.. City Council City of Shakopee Shakopee, MN 55379 Having assumed the duties of Mayor of the City of Shakopee, please accept my resignation from the Shakopee Housing and Redevelopment Authority. This is in keeping with past practice where the Mayor has not been a member of the H.R.A. , the H.R.A. having been comprised of the five Councilmembers. Respectfully, Dolores M. Lebens Mayor City of Shakopee DML/jms I i i I I The Hetrt of Progress Valley TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Annual Meeting January 5, 1988 Acting Chairperson presiding 1. Roll Call at 7 :00 P.M. 2. Approval of December 15, 1987. Meeting Minutes 3 . Oath of Office - City Attorney 4. Election of Officers 5. Statement of Interests in Real Estate 6. Other Business 7 . Adjourn Dennis R. Kraft Executive Director * 3 OATH OF COMMISSIONER OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF SHAKOPEE, MINNESOTA I , do solemnly swear that I will support the Constitution of the United States of the State of Minnesota and will faithfully discharge the duties of the Office of Commissioner of the Housing and Redevelopment Authority of the City of Shakopee, Minnesota, according to law and to the best of my judgment and ability, so help me God. I so further swear that I am and was at the time of my appointment a resident of Shakopee, Scott County, Minnesota and that I am not a public officer or employee. Subscribed was sworn to before me this day of 19 Notary Public #LI MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Dennis R. Kraft, Executive Director RE: Election of 0fficers DATE: December 30, 1987 INTRODUCTION• Article II Section B of the Bylaws of the HRA provide for the election of officers at the annual meeting. BACKGROUND: The Bylaws provide that a Chairman, Vice Chairman and Secretary be elected by and from the Commissioners at the annual meeting immediately after the roll call and approval of the minutes of the previous meeting. The officers shall take office immediately after being elected. ACTION REOUESTED: Move to elect a Chairman, Vice Chairman and Secretary from the membership of the Commission. i RESOLUTION NO. 2856 _ A RESOLUTION APPROVING THE APPOINTMENT OF COMMISSIONERS FOR THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR- THE CITY OF SHAKOPEE WHEREAS, the City Council of the City of Shakopee on January 11, 1977, adopted Resolution No. 1014 which accepted the resignation of the previous Commissioners of the Shakopee Housing and Redevelopment Authority and appointed in their place the then current members of the city Council, and WHEREAS, it was and is the intent of the city Council for all future members of the City Council to automatically serve as Commissioners of the Housing and Redevelopment Authority concurrently with their council terms. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: . 1. That the appointments by the Mayor of the City of Shakopee, Minnesota of Steven Clay, Jerome Wampach and Joe Zak as Commissioners of the Shakopee Housing and NNP Redevelopment Authority until December 31, 1991 and until their successors are qualified are hereby it approved. 1i 2. That the above-named persons will serve until new Council members have taken the oath of office as members of the City Council and are qualified as Commissioners by taking the Commissioners oath. Adopted in session of the City Council of r the City of Shakopee, Minnesota, held this 5th day of January, 1988. Mayor of the city of Shakopee ATTEST: City Clerk Approved as to form this " day of 1988. r City Attorney CERTIFICATE OF APPOINTMENT OF COMMISSIONERS -- FOR THE HOUSING AND REDEVELOPMENT AUTHORITY - - IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA - _. i I WHEREAS, Steven Clay, Jerome Wampach and Joseph Zak have - been elected to the Shakopee City Council; NOW THEREFORE, pursuant to the provisions of the Municipal - Housing and Redevelopment Act of the State of Minnesota and by virtue of my office as Mayor of the City of Shakopee, I hereby j appoint Steven Clay,. Jerome Wampach and Joseph Zak to serve as [{ commissioners of the Housing and Redevelopment Authority of the t City of Shakopee, Minnesota and to serve for the term beginning January 5, 1988 and expiring December 31, 1991, expiration of �44 Council term, or until their successors are appointed and I qualified. - I IN WITNESS WHEREOF, I have hereon to sign my name as Mayor of the City of Shakopee, Minnesota and caused the official corporate Seal of the City of Shakopee to be impressed hereon this 5th day of January, 1988. Mayor of the City of Shakopee ATTEST: City Clerk i I CITY OF SHAKOPEE INCORPORATED 1870 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 553791376 (612) 4453650 vu- January 5, 1988 Shakopee City Council 129 East First Avenue Shakopee, MN 55379 Dear Council Members: Consistent with the provisions of Chapter 462.425, Subd. 6 of the Minnesota State Statutes, I Dolores Lebens, Mayor of the City of Shakopee hereby appoint Steven Clay, Jerome Wampach and Joseph Zak to membership on the Shakopee Housing and Redevelopment Authority. The terms of office will be until December 31, 1991. Sincerely, Dolores Lebens Mayor, City of Shakopee DL:tw The Heart of Progress Valley i MEOVI! pCMeipNT'cM^ noeo iii. d!S MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Toni Warhol, Community Development Secretary RE: Commissioner interest in Real Property DATE: December 30, 1987 Please find attached a disclosure of real estate located within the corporate limits of the City of Shakopee. Please list any property that you have interest in. Thank-you. i, have interest in the .following real estate located within the corporate limits of the City of Shakopee: mate• S i c..atLL e: 61 MEMO TO: John K. Anderson, city Administrator FROM: Dennis R. Kraft, Community Development Director RE: Appointment of HRA Members DATE: December 31, 1987 INTRODUCTION• State Law requires that the Mayor appoint the members of the Housing and Redevelopment Authority with the approval of the City council. BACKGROUND: Recently three persons were either elected or reelected to the City Council. In that all Council members, with the exception of the Mayor, are members of the Housing and Redevelopment Authority it is appropriate at this time that the Mayor officially appoint these Council members to the Housing and Redevelopment Authority. Attached is a resolution which needs to be approved by the City Council after the Mayor recommends that the Council members be appointed to the Housing and Redevelopment Authority. RECOMMENDATION• It is recommended that the Mayor appoint Steven Clay, Jerome Wampach, and Joseph Zak, as Commissioners of the Housing and Redevelopment Authority of the City of Shakopee. ACTION RECOMMENDED: 1. I, Dolores Lebens, Mayor of the City of Shakopee do hereby appoint Steven Clay, Jerome Wampach, and Joseph Zak to membership as Commissioners of the Shakopee Housing and Redevelopment Authority. These terms will expire on December 31, 1991. 2. Move to affirm the appointments of the Mayor of the City of Shakopee appointing Steven Clay, Jerome Wampach, and Joseph Zak to membership on the City of Shakopee Housing and Redevelopment Authority with terms to expire on December 31, 1991. RESOLUTION NO. 2856 - RESOLUTION OF APPOINTMENT OF COMMISSIONERS FOR THE HOUSING AND REDEVELOPMENT AUTHORITY OF SHAKOPEE, MINNESOTA WHEREAS, Steven Clay, Jerome Wampach and Joseph Zak were elected to the Shakopee City Council on November 3, 1987; and WHEREAS, the aforementioned persons were duly sworn in as members of the Shakopee City Council on January 5, 1987. NOW THEREFORE, pursuant to the provisions of the Municipal Housing and Redevelopment Act of the State of Minnesota and by virtue of my office as Mayor of the City of Shakopee, I hereby appoint the three persons here and after named to serve as commissioners of the Housing and Redevelopment Authority of the City of Shakopee, Minnesota and to serve for the term expiring as indicated after their names respectively from the date of this certificate. Steve Clay - 12/31/91, expiration of Council term Jerome Wampach - 12/31/91, expiration of Council term Joseph Zak - 12/31/91, expiration of Council term IN WITNESS WHEREOF, I have hereon to sign my name as Mayor of the City of Shakopee, Minnesota and cause the official corporate Seal of the City of Shakopee to be impressed hereon this 5th day of January, 1988. Mayor of the City of Shakopee ATTEST: City Clerk PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL SESSION SHAKOPEE, MINNESOTA DECEMBER 15, 1987 Chairman Leroux called the meeting to order at 7:06 p.m. with Comm. Lebens, Clay, Vierling and Wampach present. Also present were John K. Anderson, City Administrator; Julius Coller, II, City Attorney; Ken Ashfeld, City Engineer; Dennis Kraft , Executive Director and Judith S. Cox, City Clerk. Clay/Vierling moved to accept the special call. Motion carried unanimously. Clay/Lebensmoved to approve the minutes of the December 1 , 1987 meeting. Motion carried unanimously. The Executive Director reviewed Shakopee Valley Square Construction Plans for Phase I and Phase II of the motel expansion. The MBA's approval is required before Mr. Bakken can proceed with the project. Discussion was held relating to the location of the indoor pool and the unique log exterior of the building. There will be 63 rooms. There will be an assessment agreement signed by Mr. Bakken stating the value of the property. Clay/Wampach moved to approve the construction plans for the Shakopee Valley Square Properties Tax Increment Project as required by the Redevelopment Contract. Roll Call: Ayes: Wampach, Vierling, Clay, Leroux Noes: Lebens Motion carried. The Executive Director reviewed the background of the amendment of the Shakopee Valley Square Properties Redevelopment Agreement. Mr. Bakken finds these timetables acceptable. Wampach/Clay moved to amend the contract between the Shakopee Housing and Redevelopment Authority and the Shakopee Valley Square Properties by changing the date of commencement of construction Activities (Section 3. 3 (a) ) from October 15, 1987 to December 31 , 1987 and to amend Section 3.3 (b) changing the date of completion of the campground recreation facilities from December 31 , 1987 to June 1 , 1988. Roll Call: Ayes: Vierling, Leroux, Clay, Wampach Noes: Lebens Motion carried. Vierling/Clay moved to adjourn. Motion carried unanimously. The meeting adjourned at 7 : 18 p.m. ae — Dennis Kraft Executive Director Peggy Swagger Recording Secretary / b OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 1, 1987 Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Lebens, Vierling, Clay, Wampach and Leroux present. Also present were John K. Anderson, City Administrator; Judith S. Cox, City Clerk; Julius Coller, II, City Attorney; Douglas K. Wise, City Planner; Ken Ashfeld, City Engineer and Dennis Kraft, Community Development Director. Clay/Vierling moved to recess for BRA. Motion carried unanimously. - i Leroux/Clay moved to reconvene for City Council at 7:28 p.m. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Reinke asked if there was anyone in the audience who wished to speak on any item not on the agenda. There was no response. Leroux/Vierling moved, to approve the consent business. Roll Call: Ayes: Unanimous Noes: None Motion carried. Leroux/Vierling moved to accept the resignation of Pete Sames from the Ad Hoc Downtown Committee, with regrets, and direct staff to prepare a resolution of appreciation. (Approved under consent business) . Leroux/Vierling moved to acknowledge a communication from John F. Hedin, Scott County Court Services Director regarding the City's participation in the Community Services Program. (Approved under consent business) . The City Administrator read a letter of compliments regarding the downtown improvement project from Betti Lu's. Wampach/Vierling moved to receive and file the letter from Betti Lu. Motion carried unanimously. Leroux/Vierling- moved to open the public hearing regarding vacation of utility and drainage easements in Weinandt Acres First Addition. , Motion carried unanimously. The City Clerk reviewed the background of a request for vacation of part of utility and drainage easement abutting lots 9 and 10. of Block 1, Weinandt Acres First Addition by Mr. Weinandt. The Planning Commission felt that a new easement along the new property lines should be given to the City. Staff saw no future need for the easements. City Council December 1, 1987 Page 2 Harry Weinandt stated that there would be no drainage problem and that he has gone ahead with his plans according to staff's recommendations. He feels that some easements are never used by City and is opposed to the cost and time of having another plat redrawn for this piece of property. There was discussion of possible conflicts with future development in the surrounding area. Staff was requested to look into lot splits with respect to the easements involved. Wampach/Leroux moved to close the public hearing. Motion carried unanimously. Clay/Leroux moved to negotiate a written easement agreement between the redefined parcels 9 and 10 of Block 1 of Weinandt Acres First Addition and to bring back the proper documents to City Council. Motion carried unanimously. Leroux/Vierling moved to open the public hearing regarding the proposed amendment of Redevelopment Plan of Minnesota River Valley Housing and Redevelopment Project No. 1 and modifications of tax increment financing plans for Tax Increment Financing Districts 2, 3, 4, and 6 within the project. Motion carried unanimously. The Community Development Director reviewed the background of the amendment for the financing for the mini by-pass and partial construction of theUpperValley Storm Sewer Project. The County Tax Increment Task Force has been consulted and is in agreement that this will also benefit the County in additional tax revenue value because increased residential areas will become developable. There was no one in the audience who spoke to the issue. Vierling/Leroux moved to close the public hearing. Motion carried unanimously. Vierling/Leroux offered Resolution No. 2839, A RESOLUTION RELATING TO THE AMENDMENT OF THE REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE FOR ITS MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 AND THE AMENDMENT OF THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NOS. 2, 3, 4, AND 6 TO REFLECT INCREASED PROJECT COSTS, and moved its adoption. Roll Call: Ayes: Leroux, Vierling, Wampach, Clay, Mayor Reinke Noes: Lebens Motion carried.' /o City Council December 1, 1987 Page 3 Leroux/Wampach moved that the Scott County Board of Commissioners Resolution 87093 regarding Minnesota River Valley Housing and Redevelopment Project No. 1, be made a part of the record. Motion carried with Lebens opposed. Leroux/Clay moved to reconsider Resolution No. 2826, A RESOLUTION APPROVING THE FINAL PLANS AND DEVELOPMENT AGREEMENT FOR SHAKOPEE VALLEY SQUARE FIRST ADDITION PLANNED UNIT DEVELOPMENT. Motion carried unanimously. The City Planner reviewed the background of the request of Wallace Bakken for Shakopee Valley Square P.U.D. with a portion of the request being for a metal roof and siding and a variance for a roof sign. It was pointed out that the roof is the most visible aspect of the building from the road. Wallace Bakken, Shakopee Valley Motel, stated that the Jellystone Organization has requested an orange roof. The siding will be wood. He showed a sample of the color and materials to be used. The life expectancy of the material is to be approximately 15-20 years before painting would be required. Leroux/Wampach moved to amend Resolution No. 2826 under the Development Agreement portion - referred to in the Resolution Condition #12 to include a variance for the use of metal roofing materials. Motion carried unanimously. The City Planner reviewed the sign ordinance of the City. Discussion was held relating to the types of roof signs. Leroux/Clay moved not to amend the Resolution as to the roof sign. Motion carried unanimously. Motion to approve Resolution No. 2826, AS AMENDED, A RESOLUTION APPROVING THE FINAL PLAN AND DEVELOPMENT AGREEMENT FOR SHAKOPEE VALLEY SQUARE FIRST ADDITION PLANNED UNIT DEVELOPMENT, was carried unanimously. Leroux/Vierling. offered Ordinance No. 233, AN ORDINANCE OF THE CITY OF SHAKOPEE -AMENDING SHAKOPEE CITY CODE CHAPTER 12 ENTITLED "SUBDIVISION REGULATIONS (PLATTING) " BY ADDING CERTAIN EXEMPTIONS TO B OF SUBD 5 OF SEC. 12.07 PROVIDING FOR CERTAIN EXEMPTIONS OF REQUIRED PARK DEDICATION FEES AND BY ADOPTING BY REFERENCE •- SHAKOPEE CITY CODE CHAPTER 1 AND ADOPTING BY REFERENCE SECTION 12.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS, and moved its adoption. Motion carried unanimously. Clay/Vierling moved to waive the park dedication fees for Mt. Olive Lutheran Church. City Council December 1, 1987 Page 4 Roll Call: Ayes: Unanimous Noes: None Motion carried. Leroux/Vierling moved to approve site #4 (Senior Citizen Highrise Location) as the site for the observation platform. (Approved under consent business) . Leroux/Clay moved to nominate Ruben Ruehle and Rev. Mary Keen to serve as members of the Downtown Ad HOC Committee. Motion carried unanimously. Leroux/Vierling moved to adopt the priority scale utilizing the School District's Hot Lunch Program guidelines and classification categories for use in determining participation in the City's Home Energy Check-Up Program. (Approved under consent business) . Leroux/Clay moved for a ten minute recess at 8:30 p.m. Motion carried unanimously. Clay/Vierling moved to reconvene at 8:45 p.m. Motion carried unanimously. Ron Langness of Springsted, Inc. addressed the Resolution Awarding the sale of . $1,600,000 in G.O. Tax Increment Bonds, Series 1987B. The lowest rate on bids taken this morning of 7.2844% at the First National Bank of St. Paul/Mpls. Leroux/Vierling offered Resolution No. 2841, A RESOLUTION AWARDING THE SALE. OF $1,600,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1987B; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT, INSERTING THE INTEREST RATE AND THE NAME OF FIRST NATIONAL BANK OF ST. PAUL AND AFFILIATES, and moved its adoption. Roll Call: Ayes: Clay, Leroux, Vierling, Wampach, Mayor Reinke Noes: Lebens Motion carried. In the initial offering statement for this issue, the City has incurred interest costs relating to the issuance of over $10 million in bonds for this year which includes the hospital bond issue. Mr. Langness reviewed the visit of Moody's to Shakopee, stating that Shakopee was compared to a growingsuburbwith projected levels of debt similar. The rating of the City was not changed. Moody's was impressed with the diversity and quality of tax base in the City. City Council December 1, 1987 Page 5 If the hospital bond issue is not settled in 1987, but is carried over into 1988 the higher interest costs would then have to be paid by the hospital in 1988 as well. Any time the City would reasonably expect to issue more than $10 million in bonds, there are additional costs in basis points charged by banks. Leroux/Vierling moved to accept the withdrawal of the Conditional Use Permit application by the Scottland Companies for the Starwood Music Center. Motion carried unanimously. Vierling/Leroux moved to accept and file all correspondence which has been tabled regarding the Conditional Use Permit application by the Scottland Companies for the Starwood Music Center. Motion carried unanimously. Discussion was held regarding the Murphy's Landing request for proposals relating to the term of the contract for five years with a five year renewal. Discussion was held relating to a comprehensive annual review and the willingness of personnel to relocate with a one year contract written in. Under the R.F.P. Section IV, No. 18 should be changed to read 'historical' structure. Also discussed was the matter of having an initial inventory completed prior to the RFP becoming an official listing and the auditing should be done by a non- affiliated party. Item 22 should be changed to read a 2 year term with a five year renewal. Nos. 2 and 21 should be worded together. Leroux/Vierling moved to direct staff to amend the RFP as suggested above by the City Council and to mail it to groups which might be interested and capable in operating Murphy's Landing for 1988 and beyond and the date of the RFP should be changed to January 31, 1988. Motion carried unanimously. Leroux/Vierling moved to purchase from Minnesota Conway Fire & Safety 4 ASME tanks and assembly for $6,239.00. (Approved under consent business) . - The City Administrator reviewed correspondence from Rathi Rocon relating to the theft of certain personal articles of her son from the Swimming Pool during the evening of July 20, 1987. Howie Heller, Park Maintenance Lead Man, stated that the outside door had no damage. He stated that the City was not aware. that - the door was open. The attendants room is not a secured room. . . City Council December 1, 1987 Page 6 Wampach/Lebens moved to table until December 8, 1987, the request of Mrs. Kocon relating to the theft of articles of her son at the swimming pool. The City Engineer reviewed the background of the Contract for Engineering - Final Design T.H. 169 River Crossing & Mini By- Pass. Discussion was held regarding past public hearings on this issue. Property owners were sent special invitations to the public hearing held last February. Leroux/Vierling moved to direct to appropriate City officials to execute an agreement with Howard Needles Tammen & Bergendof£ for the final engineering for the Downtown T.H. 169/101 Minibypass and T.H. 169 Bridge Approaches for a "not to exceed amount" of $125,417. 00. Roll Call: Ayes: Wampach, Clay, Leroux, Vierling, Mayor Reinke Noes: Lebens Motion carried. Vierling/Clay moved to table the Design Study Report T.H. 169 River crossing & Minibypass. Motion carried unanimously. Leroux/Vierling moved to approve payment in the amount of $510.00 to Ralph Thomas Construction Company for work completed relative to building Permit No. 7616. (Approved under consent business) . Leroux/Vierling moved to approve bills in the amount of $76,521.27. Roll Call: Ayes: Unanimous Noes: None Motion carried. Discussion was held regarding the condition of the City Administrator's present automobile. Clay/Vierling moved to purchase a four cylinder intermediate automobile from Coon Rapids Chrysler Plymouth in the amount of $9,073.00. Roll Call: Ayes: Unanimous Noes: None Motion carried. Leroux/Vierling moved to authorize the closing of City Hall at noon on December 24, 1987 with the stipulation that employees use their vacation time, comp time or unpaid time. (Approved under consent business) . _ • l� City Council December 1, 1987 `- Page 7 The City Clerk reviewed the changes to the 2nd draft dated 12-1- 87 for Guidelines for Boards and Commissions Appointments by the City Council. Discussion was held with respect to members serving on more than one board at a time. Staff will review the Guidelines and return at a future meeting. Clay/Vierling moved to table this item to a future meeting. Motion carried unanimously. Wampach/Leroux moved to post speed limit signs in the alley in Block 86. Leroux/Wampach moved to amend the motion to include Block 4 also. - Motion carried unanimously. Motion, as amended, carried unanimously. Leroux/Vierling moved to authorize the City's representative to vote in favor of the AMM policy recommendations for the 1988 Legislative session as drafted, at the AMM Policy Adoption Meeting on December 3, 1987. (Approved under consent business) . Leroux/Vierling moved to authorize the appropriate City officials to enter into an agreement with Valleyfair for the purpose of establishing a formula for an annual service charge. (Approved under consent business) . Leroux/Vierling moved to offer Resolution No, 2837, A RESOLUTION SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS, and moved its adoption. (Approved under consent business) . I Leroux/Vierling moved to offer Resolution No. 2838, A RESOLUTION CALLING 1980A IMPROVEMENT BONDS FOR REDEMPTION, and moved its adoption. (Approved_ under consent business) . Leroux/Wampach moved to adjourn to December 8, 1987 at 7:00 p.m. Motion carried unanimously. The meeting adjourned at 10:36 p.m. Judith S. Cox - City Clerk Peggy Swagger Recording Secretary City Council December 15, 1987 Page 2 The Vacation of Easements and Approval of Final Plat for Shakopee Valley Square 1st Addition will be discussed at a future meeting due to the survey not being finished yet. Lebens/Clay moved that the van pool request for proposal specifications be approved and that the appropriate City Officials be authorized to proceed with the advertising for proposals. (Approved under consent business) . Lebens/Vierling moved to table the request for 15 minute parking on Lewis Street for further discussion. Motion carried unanimously. Vierling/Wampach moved to award the bid to Mid-Central Inc. in the amount of $43,209.04 to purchase 24 Self Contained Breathing Apparatus (SCBA) units with the removal of 20 Hanson assemblies, and upgrade the current 11 4.5 SCBAs to meet the NFPA 1981 Standard. Include the SCBA test stand and training with the trade in of our current Scott IIA SCBA units. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Lebens moved to offer Resolution No. 2849, A RESOLUTION AMENDING RESOLUTION NO. 2817 ADOPTING THE 1988 BUDGET, and moved its adoption. Motion carried unanimously. Lebens/Clay moved to direct City Staff to fill in the excavation and knock off the top row of blocks at 1210 Polk Street. Also keep an accurate record of expenses to be taxed against the property. (Approved under consent business) . The City Administrator reviewed the background of the acquisition of a trail easement from Robert Sweeney by the Department of Natural Resources. Mr. Robert Sweeney stated that he is trying to get a permit from the DNR and he needs a permit from the City as well. He wants to get permission to deposit the silt dredged in the ravine at the end of Bluff Avenue in Huber Park. Vierling/Wampach moved to direct the appropriate City officials to enter into negotiations with Bob Sweeney for the purpose of acquiring a trail easement across his property in exchange for a dredging dump permit on City property and the vacation of Market Street and Minnesota Street north of Bluff Avenue. Motion carried unanimously. �o OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 15, 1987 Vice Mayor Leroux called the meeting to order at 7:05 p.m. with Cncl. Lebens, Clay, Vierling and Wampach present. Also present were John K. Anderson, City Administrator; Dennis Kraft, Community Development Director; Julius Coller, II, City Attorney; Judith S. Cox, City Clerk and Ken Ashfeld, City Engineer. Clay/Lebens moved to recess to HRA. Motion carried unanimously. Lebens/Vierling moved to reconvene to City Council at 7:19 P.M. Motion carried unanimously. Liaison reports were given by Councilmembers. Wampach/Vierling moved to refer back to the Downtown Committee to review the number of benches ordered for the downtown project. Motion carried unanimously. Vice Mayor Leroux asked if there was anyone in the audience who wished to speak on any item not on the agenda. There was no response. Vierling/Clay offered Resolution No. 2842, A RESOLUTION OF APPRECIATION TO DR. W. ADAIR MURALT, and moved its adoption. Vice Mayor Leroux read the resolution. Motion carried unanimously. Lebens/Clay moved to approve the consent business. Roll Call: Ayes: Unanimous Noes: None Motion carried. The City Administrator reviewed the response from the County Assessor's Office explaining the method used to appraise apartment buildings in general and 4 plexes in particular. Vierling/Clay moved to receive and file the correspondence. Motion carried unanimously. Lebens/Clay moved to acknowledge a communication from David R. -Bean, Government Finance Officers Association, regarding the City's Certificate of Achievement for Excellence in Financial Reporting. (Approved under consent business) . Lebens/Clay moved to approve the use of the second floor of the Police Station by the Senior Graduation Party Committee to prepare the panels and props for decorating the school. (Approved under consent business) . /D City Council December 15, 1987 Page 3 Vierling/Lebens moved to direct the appropriate City staff to negotiate a trail easement with the DNR. Motion carried unanimously. The City Administrator reviewed the ice skating rink lighting. Vierling/Clay moved to authorize the installation of an exterior button switch system for activating skating rink lights at Stans Park during controlled evening hours with a pre-set amount of 60 minutes and not to be on after the hour of 11 P.M. to be installed as soon as possible. Roll Call: Ayes: Unanimous Noes: None Motion carried. Lebens/Clay moved to authorize the police Department to purchase - two radar units from Rustom Electronics Inc. , at a cost of $3,540.00, and declare radar unit AA2290 surplus property. - (Approved under consent business) . Lebens/Clay moved to authorize the police department to purchase two Motorola mobile radios at a cost of $1, 650.00, using 1988 capital equipment funding to accept delivery in 1988. (Approved under consent business) . Lebens/Clay moved to authorize the proper City officials to execute a farm lease with Gene Hauer for the Memorial Park land for 1988 under the same terms and conditions as 1987. (Approved under consent business) . Lebens/Clay moved to authorize and direct proper City officials to enter into an agreement with Jack Brambilla and Bergsted Properties for a municipal parking lot permit for 1988 for Black Arrow parking lot at $12.00 per parking space. (Approved under consent business) . The City Engineer introduced Bob Freegard, representing Orr- Schelen-Mayeron who will be appointed acting City Engineer effective January 1, 1988. The City Engineer reviewed a sidewalk replacement/repair policy which could provide cost-sharing by property owners. Any policy or ordinance regarding sidewalks is difficult to be equitable as sidewalks have been treated differently historically within the City. Lebens/Vierling moved to table discussion on formulating a sidewalk replacement/repair policy until March, 1988. Motion carried unanimously. City Council December 15, 1987 Page 4 Clay/Vierling moved to authorize purchase of 3 Acer 710 microcomputers with amber monitors, cables, active hub, and installation from Quannon Computer Products for a cost not to exceed $4,800.00. Funds to come from 1987 capital equipment budget. Roll Call: Ayes: Leroux, Vierling, Clay, Wampach Noes: Lebens Motion carried. Clay/Wampach moved for a ten minute recess at 8:35 p.m. Motion carried unanimously. Vierling/Lebens moved to reconvene at 8:48 p.m. Motion carried unanimously. The City Engineer reviewed the subject of a need to modify the existing canopy on the Kopisca Building at 113 South Lewis Street due to the new alignment of the curb line. Wampach/Clay moved to direct staff to authorize Valley Glass to modify the canopy at the Kopisca Building for $490. 00. The City Attorney has stated that the curb realignment created a safety hazard. Roll Call: Ayes: Leroux, Clay, Wampach Noes: Vierling, Lebens Motion carried. Lebens/Clay moved to approve Change Order No. 1 in the amount of $942.50 for the Parks Improvement Project No. 1987-8, this amount to be funded by the Park Reserve Fund. (Approved under consent business) . Lebens/Clay moved to authorize payment of Semi-Final Estimate No. 3 for the City Parks Improvement Project No. 1987-8 in the amount of $2,482.77 to H.L. johnson Company, 2392 Pioneer Trail, Hamel, MN 55343. (Approved under consent business) . The City Engineer reviewed the background of the proposed improvement of the 6th Avenue Sanitary Sewer. Discussion was held regarding the street rehabilitation project in that area and there are no plans for street rehabilitation in the near future. Vierling/Wampach moved to order plans and specifications for the 6th Avenue/Adams Street sanitary sewer, Project No. 1988-2. Motion carried unanimously. Wampach/Vierling moved to authorize the appropriate City officials to enter into an extension agreement with Orr-Schelen- City Council /a December 15, 1987 Page 5 Mayeron for the final design of the 1988-2 project. Motion carried unanimously. Lebens/Clay moved to approve payment of invoice numbers 557, 573, and 574 in the amount of $22,764.98 to William Engelhardt & Associates for design costs on the 1987-12 Improvement Project- Vierling Drive through Hauer's 4th Addition. (Approved under consent business) . Lebens/Clay moved to authorize payment of Semi-Final Estimate No. 4 for Project No. 1987-11 Pavement Preservation - Overlay, in the amount of $754.94, to Plehal Blacktopping, Inc. 3460 West 130th Street, Shakopee, MN 55379. (Approved under consent business) . Lebens/Clay moved to authorize payment of Estimate No. 3 for Project No. 1987-14 Heritage Place Improvements, in the amount of $33,448.51, to Widmer, Inc. , Box 219, St. Bonifacius, MN 55375. (Approved under consent business) . Lebens/Clay moved to authorize payment of Estimate No. 2 for Project No. 1987-12 Vierling Drive Street Improvements in the amount of $172,467.02, to S.M. Hentges & Sons Inc. , P.O. Box 212, Shakopee, MN 55379. (Approved under consent business) . Lebens/Clay moved to amend previous Council action of June 10, 1986 whereby the appropriate City officials are directed to enter into a developers agreement with Inca Development in lieu of Laurent Builders, Inc. (Approved under consent business) . Lebens/Clay moved to appoint Orr-Schelen-Mayeron as acting City Engineer effective January 1, 1988. (Approved under consent business) . The City Engineer reviewed the Soo Line Railroad Proposal. There are multiple crossings on several streets. Drawings were shown indicating the streets and the locations of the crossings. The key element in Soo Line's proposal would be the closing of Apgar. The traffic diverted from Apgar would pass by the hospital and school areas. Discussion was held regarding the acquisition of the depot and land. Electronic signals were brought up. Several concerns were addressed by Councilmembers and consensus was that they would look at a proposal if their concerns were addressed. Vierling/Lebens moved to direct staff that Council would entertain the details of a proposal from Soo Line Railroad which includes the closure of Apgar Street through the railroad tracks. Motion carried unanimously. City Council December 15, 1987 Page 6 The City Engineer reviewed the Change Order increasing costs of the additional work which was necessary to assure all alternatives were covered relating to the preliminary engineering for T.H. 169 River Crossing and Mini-Bypass Environmental Assessment. Discussion was held relating to the reasons why additional costs were incurred and that Council should have been consulted prior to additional work being requested and completed. Clay/Wampach moved to approve Change Order No. 2 to the preliminary engineering contract with Barton-Aschman Associates for the T.H. 169 Environmental Assessment in the amount of $8,490.00. Roll Call: Ayes: Leroux, Vierling, Clay, Wampach Noes: Lebens Motion carried. It was noted that a redefinition of policy relating to additional costs or work be made. The City Engineer reviewed the Change Order No. 4 for Downtown Streetscape Project 1987-2. Vierling/Clay moved to approve Change Order No. 4 with a decrease to the Downtown Streetscape Project 1987-2 in the amount of $1,548.70. Motion carried unanimously. Vierling/Clay moved to approve partial pay estimates No. 4 in the amount of $222,489.72 to Hardrives, Inc. , 7200 Hemlock Lane No. , Maple Grove, MN 55369 for Downtown Streetscape Project No. 1987-2. Roll Call: Ayes: Vierling, Wampach, Clay, leroux Noes: Lebens Motion carried. Vierling/Wampach moved to terminate the probationary period and make Mr. Wise a permanent employee. Roll Call: Ayes: Unanimous Noes: none Motion carried. Lebens/Vierling moved to extend the employment of Mr. Jon Glennie as a Planning Intern with the City of Shakopee to June 30, 1988. Roll Call: Ayes: Unanimous Noes: None Motion carried. �D City Council December 15, 1987 Page 7 The Community Development Director reviewed the possible locating of Minnesota National Guard Armory in Shakopee. Many questions arose in discussion relating to the location and how the City could utilize such a facility. Wampach/Vierling moved to pursue the subject further and have the City Administrator or his designee set up. a meeting with the Army National Guard and take whatever action is necessary to look into the possible location of a Minnesota National Guard Armory in Shakopee. Motion carried unanimously. Vierling/Lebens moved to approve bills in the amount of $3,462,276.32. Roll Call: Ayes: Unanimous Noes: None Motion carried. Lebens/Clay moved to accept the quotation of the League of Cities Insurance Trust for workers' compensation insurance for 1988 and authorize payment of the deposit premium of $67,624.00. (Approved under consent business) . Vierling/Lebens moved to authorize the proper City officials to execute the proposed labor contracts for 1987-89 for the Public Works union. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Lebens moved to authorize the proper City officials to execute the proposed labor contracts for 1987-89 for the Police Sergeants union. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Clay moved to table recommending names for the appointment of Manager to the Lower Minnesota River Watershed District by Scott County. Motion carried unanimously. Lebens/Vierling moved to table discussion on the Council Vacancy in 1988. Motion carried unanimously. Lebens/Clay offered resolution No. 2845, A RESOLUTION ACCEPTING WORK ON THE PAVEMENT PRESERVATION - SEALCOAT PROJECT NO. 1987-10 BY ALLIED BLACKTOP COMPANY, 10583 89TH AVE NO. , MAPLE GROVE, MN 55369, and moved its adoption. (Approved under consent business) . City Council December 15, 1987 Page 8 Lebens/Clay offered Resolution No. 2846, A RESOLUTION ACCEPTING WORK ON TIMBER TRAILS STREET REHABILITATION, PROJECT NO. 1986-5 BY CENTRAL LANDSCAPING, INC. , 13655 LAKE DRIVE, FOREST LAKE, MN 55025, and moved its adoption. (Approved under consent business) . Lebens/Clay offered Resolution No. 2850, A RESOLUTION ACCEPTING WORK ON FOURTH AVENUE RECONSTRUCTION, PROJECT NO. 1986-3 S.A.P. 70-616-13 AND REMIT FINAL PAYMENT IN THE AMOUNT OF $1,000. 00 TO S.M. HENTGES AND SONS, INC. , P.O. BOX 212, SHAKOPEE, MN 55379,and moved its adoption. (Approved under consent business) . The City Engineer reviewed the background on Vierling Drive from C.R. 17 to the East. Wampach/Clay offered Resolution No. 2851, A RESOLUTION ORDERING AN IMPROVEMENT AND THE PREPARATION OF PLANS AND SPECIFICATIONS FOR VIERLING DRIVE (13TH AVENUE) FROM C.R. 17 TO THE EAST APPROXIMATELY 3200 FEET, PROJECT NO. 1988-1, AND MOVED ITS ADOPTION. Roll Call: Ayes: Unanimous Noes: none Motion carried. Vierling/Clay moved to authorize the appropriate City officials to enter into an extension agreement with Orr-Schelen-Mayeron for the final design of the 1988-1 Improvement Project of Vierling Drive. Roll Call: Ayes: Unanimous Noes: None Motion carried. The City Administrator reviewed the 1988 Pay Plan for Non-Union Employees. Current upgrades and identification of employees will be brought back as an informational item. Vierling/Clay offered Resolution No. 2852, A RESOLUTION ADOPTING THE 1988 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE, MINNESOTA, and moved its adoption. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Lebens offered Resolution No. 2844, A RESOLUTION OF APPRECIATION TO PETE SAMES, and moved its adoption. Motion carried unanimously. 1� City Council December 15, 1987 Page 9 Wampach/Vierling moved to adopt Resolution No. 2847, A RESOLUTION ESTABLISHING GUIDELINES FOR APPOINTMENTS TO AND OPERATIONS OF BOARDS AND COMMISSIONS. Motion carried unanimously. Councilmembers designated to the committee to interview candidates for openings on boards and commissions are Councilmembers Wampach, Vierling and Lebens. Vierling/Lebens offered Resolution No. 2848, A RESOLUTION RELATING TO HOSPITAL FACILITIES VARIABLE RATE DEMAND REVENUE BONDS (BENEDICTINE HEALTH SYSTEM - ST. FRANCIS REGIONAL MEDICAL CENTER) , SERIES 1987; AUTHORIZING THE ISSUANCE THEREOF, THE EXECUTION OF DOCUMENTS AND OTHER MATTERS RELATING THERETO, and moved its adoption. Roll Call: Ayes: Lebens, Vierling, Wampach, Clay Noes: None Abstaining: Leroux Motion carried. Wampach/Vierling offered Ordinance No. 239, AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING SHAKOPEE CITY CODE, CHAPTER 5 ENTITLED "LIQUOR, BEER AND WINE LICENSING AND REGULATION" BY ADDING TO sEC. 5.34 "SUNDAY SALES" AUTHORITY TO PERMIT SUNDAY SALES UNDER CLASS B AND C LICENSES AND THE RACETRACK BEGINNING AT 10;00 A.M. AS HEREIN PROVIDED AND BY ADOPTING BY REFERENCE SHAKOPEE CITY CODE CHAPTER 1 AND SEC. 5.99 WHICH, AMONG OTHER THINGS, CONTAINS PENALTY PROVISIONS, and moved its adoption. Roll Call: Ayes: Lebens, Wampach, Vierling, Leroux Noes: Clay Motion carried. Wampach/Lebens offered Resolution No. 2857, A RESOLUTION INITIATING THE VACATION OF EASEMENTS WITHIN THE PLAT OF PRAIRIE HOUSE IST ADDITION, and moved its adoption. Motion carried unanimously. Wampach/vierling moved to appoint Judith S. Cox as acting City Administrator while the City Administrator is on vacation, December 17th and December 28 - 31, 1987. Motion carried unanimously. The joint School Board Meeting will be held January 12th at the Scott County Court House Assembly Room at 7:00 p.m. Vierling/Wampach moved to approve the purchase of one Memorex computer terminal in the amount of $661.00. City Council December 15, 1987 Page 10 Roll Call: Ayes: Unanimous Noes: None Motion carried. Wampach/Vierling moved to authorize the purchase of a Lanier Transcriber from Wahl & Wahl, Inc. at a price of $369.00. Roll Call: Ayes: Unanimous Noes: None Motion carried. Clay/Vierling moved to grant a leave of absence in the event a particular employee in the finance department would request such. Motion carried unanimously. Councilmember Leroux stated that this is his last Council meeting and read an inspirational poem. Clay/vierling moved to adjourn. Motion carried unanimously. The meeting adjourned at 10:34 p.m. Judith S. Cox City Clerk Peggy Swagger Recording Secretary THE c- o /Ys e /VT SCOTTLAND COMPANIES Dec C/TYOF ? 4198 r._ SygKOpfF December 23, 1967 Mr. John Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee, MN 55379 RE: Downtown Ad Hoc Committee Dear John: Please accept this notice of resgination from the Shakopee Downtown Ad Hoc Committee. As discussed at our last meeting, I shall continue to serve as an ex-officio non- voting liason from the Community Development Commission to the Downtown Committee. Very truly yours, Timothy J Keane Action Requested Accept the resignation of Tim Keane from the Ad Hoc Downtown Committee. P.O. Box 509 1244 Canterbury Road Shakopee, Minnesota 55379 (612],a45-3242 CON S 'eIVT 1Ib December 15 , 1987 ftcr7w"r) -Df Cl 67987 'CITy OF SHAKOPEE Mayor and City Council City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Dear Mayor and Council : With the expiration of my Planning Commission term, this is a good time to express my appreciation to the Council for allowing me to serve my community in such a manner. Due to current job responsibilities and growing family demands, I cannot seek another term on the Planning Commission. However, as the needs of my family once again turn around , I look forward to future City responsibilities. Again, thank you for the opportunity given me and the personal growth I derived from serving on the Planning Commission. Sincerely, ane VanMaldeghe Action Requested Move to acknowledge a communication from Jane VanMaldeghem regarding her appreciation to Council for allowing her to serve on the Planning Commission and her inability to seek another term on the Planning Commission. Shakopee Public Schools Independent School District No. 720 District Office Joan Lynch,Chair 505 S. Holmes Street Suzanne Van Hout.Vice Chair Shakopee, Minnesota 55379 James Sorensen.Clerk Janet Wendt.Treasurer (612)445-4884 Jane Carlson.Director James O'Brien,Director Gaylen E Carruth,Ph.D..Superintendent of Schools C 1 9 Steven Johnson.Director Virgil S. Mi f lstant Superintendent of Schools `-tel December 16, 1987 Mr. John Anderson City Administrator 129 1st Avenue East Shakopee, Minnesota 55379 Dear Mr. Anderson: The Shakopee School District will be conducting a referendum levy election in early March, 1988. Final decisions on the amount of the referendum, the duration of the referendum, and the exact date will be set by the Board of Education on January 11, 1988. The Board has requested that I arrange for an Information Sharing Session with the County Commissioners and the City Council for the evening of January 12, 1988, at 7:00 p.m. in Room 318 at the Scott County Court House. The purpose of this meeting is to share and discuss with the elected officials of the county and city the specifics of the referendum effort. On behalf of the Board of Education, I am extending this invitation to you and the City Council to meet with us on January 12. Please communicate this invitation to the City Council . Could you let me know who will be attending by January 7? i We look forward to a productive time of sharing on January 12. Sincerely, Gayden F.Duty Superintendent of Schools GFC:cb A Tobacco-Free School District An Equal Opportunity Employer Eo' 71� o � OP association of BULLETIN metropolitan municipalities December 16, 1987 TO: Mayors, AMM Delegates, and Managers/Administrators FROM: Neil Peterson, AMM President and Bloomington Councilmember SUBJECT: AMM LEGISLATIVE CONTACT PERSON PROGRAM The Association of Metropolitan Municipalities Board of Directors !, has initiated a new program to enhance the AMM's Lobbying effort on key legislative issues. The backbone of this program is to establish a Legislative Contact list of at least one local elected or appointed official from each member city. The program will be coordinated by an intern working about 20 hours per week during the legislative session and a Legislative Coordinating Committee (LCC) of the Board of Directors. It is hoped that a quick action notice and direct legislator contact by a constituent local official to augment AMM staff contacts will prompt more favorable results for certain key issues. It is anticipated that four or five regional type breakfast meetings will be held around the metro area in January or early February to discuss the major issues with local legislative contact persons. Issue briefing papers will be provided along with some discussion on the most appropriate methods of contact. A calling chain and reporting system will be established by the coordinating intern. Major issues will be approved by the Board of Directors in early January but will most likely include among others Transportation Funding, LGA/Levy Limit, Fiscal Disparities, Property Tax Reform, Land Use Controls, Economic Development and Metropolitan Funds. The process should be flexible enough to add and subtract issues if necessary. ACTION REQUESTED: Please review the attached Contact Person Position Description and; 1 . Choose a city official to be that individual. 2. Let Carol, Vern, or Roger know who has been designated by December 31 , 1987. We are hoping that every AMM city will participate in this new effort to achieve a greater impact level. Just as local officials need to hear directly from constituents occasionally, so do legislators. If you would like any additional information, feel free to call Roger Peterson or Vern Peterson at the office 227-4008. 183 university avenue east, st. paul, minnesota 55101 (612) 227-5600 JOB DESCRIPTION: LEGISLATIVE CONTACT PERSON PRIMARY OBJECTIVE Assist the AMM staff in providing effective lobbying on various city issues by contacting legislator(s) in a timely fashion through calling and one on one meetings as appropriate. POSITION RESPONSIBILITIES Meet with AMM Legislative Coordinating Committee (LCC) , Legislative Coordinator, Executive Director, and Director of Legislative Affairs at least once per session for issue briefings and operation discussion. Thereafter, meet as needed. Brief City Council on AMM priority policies and get official city endorsements of such policies. Inform AMM Staff as to City and Legislator positions on AMM policies. Develop sub contact system on an issue basis within contact city using various council or staff persons that may have a unique interest in a particular topic or a unique relationship with a key legislator. Contact Legislators or cause contacts to be made by others to discuss AMM priority policies prior to the start of the session. Make or cause to be made follow up contacts with legislators when asked to do so by the AMM staff or the LCC. Continually and as appropriate, make staff aware of progress of contacts especially pro or con comments by legislators on the subject issues. Participate in calling chains of city contact persons as developed by the Legislative Coordiantor. DESIREABLE QUALIFICATIONS An official that has an existing rapport with the targeted legislator. An official that has freedom to make contacts during the day. C or)se-rF� /3a� MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrator Assistant RE: Dial-A-Ride Saturday Service DATE: December 29, 1987 INTRODUCTION• Last year the City of Shakopee received a Community Energy Council Grant that provides funding to expand Dial-A-Ride service to Saturdays for a six month demonstration period. Staff and the Energy and Transportation Committee are recommending that the Saturday service be initiated in January. BACKGROUND: In order to evaluate the Saturday Dial-A-Ride Service in an effective manner, staff and the Energy and Transportation Committee are recommending that the demonstration program be initiated January 16, 1988. Service will be offered between the hours of 9 AM and 2 PM. Initially we will be servicing these hours with one vehicle. Additional vehicles can be added at a later date if demand warrants it. Since this is only a six month demonstration project, we do not need to amend the Dial-A-Ride contract. The service can be provided via a letter of understanding between the contractor and the City. Shown in attachment #1 is a letter of understanding between the City of Shakopee and the Dial-A-Ride provider for the provision of the Saturday service on a demonstration basis. Upon completion of the demonstration project, the Saturday service will be evaluated. If we find that there is demand for the service, at that time an amendment to the Dial-A-Ride contract will be necessary. If Council concurs with staff's and the Energy and Transportation Committees recommendation to begin Saturday service in January, it would be appropriate at this time to authorize the appropriate City officials to execute the Letter of Understanding between the City of Shakopee and Kare Kabs Inc. for the provision of Dial-A-Ride Service on a six month demonstration project basis. ALTERNATIVES• r 1. Authorizethe appropriate City officials to execute the Dial-A-Ride Letter of Understanding for Saturday service. 2. Do not execute the Dial-A-Ride Letter of Understanding for Saturday Service. 3. Amend the Dial-A-Ride Letter of Understanding and authorize the appropriate City officials to proceed with its execution. STAFF RECOMMENDATION: " - -" - Staff recommends alternative Y1. ACTION REQUESTED: Move to authorize the appropriate City officials to execute the Dial-A-Ride Letter of Understanding between the city of Shakopee and Rare Kabs Inc. for the provision of Saturday Dial-A- Ride Service on a six month demonstration project basis. Attachment #1 LETTER OF UNDERSTANDING BETWEEN THE CITY OF SHAKOPEE AND KARE KABS INC. FOR THE PROVISION OF DIAL-A-RIDE SERVICE ON A SIX MONTH DEMONSTRATION PROJECT BASIS 1. Effective January 16, 1987, Kare Kabs Inc. will provide the necessary staffing and equipment to insure the safe delivery of Saturday Dial-A-Ride service. 2. The Saturday Dial-A-Ride service will operate on Saturdays between January 16, 1988 and July 9, 1988. 3 . Kare Kabs Inc. will initially provide one vehicle to service the Saturday Dial-A-Ride program. Additional vehicles may be added upon the City's request. 4. The Dial-A-Ride service shall operate between the hours of 9 AM and 2 PM. These hours may be subject to change upon a 15 day advance notice from the City. 5. The cost for the Saturday Dial-A-Ride service will be based on a $17.90 per hour fixed cost. 6. The additional hours of Saturday service shall not be used in calculating the monthly ridership thresholds and subsequent hours of service. 7. All other provisions of the Dial-A-Ride contract not specified herein shall apply to this demonstration project. S. This Letter of Understanding shall become null and void upon completion of the six month demonstration project. KARE KABS INC. CITY OF SHAKOPEEli, Date Date 13b MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Asst. RE: Downtown Project Informational Sign DATE: December 21, 1987 INTRODUCTION: Earlier this year the Downtown Committee moved to recommend to City Council that they consider funding the construction of two signs for the downtown area advertising the Downtown Redevelopment Project. The Downtown Committee also recommended that the Chamber of Commerce be contacted prior to bringing this issue before the City Council to determine whether or not they would participate in funding a portion of the signs construction cost. BACKGROUND: with the completion of phase I, part I, of the Downtown Redevelopment Project, the Downtown Committee discussed various methods for calling attention to the project. They decided that the most effective way to advertise the project would be to construct a sign. The purpose of the sign would be twofold. First, to inform residents and/or tourists of the improvements being made to our downtown area. Second, the sign would be used as a tool to attract potential retailers to our community who may be interested in establishing a business downtown. Estimates for the construction of a 4 x 8 sign range from $425 - $660 per sign. Shown in attachment #1 is a preliminary concept plan for the sign that staff is recommending. Approximate cost for this sign is $425. Please note that the proposed signs are in conformance with the City's Sign Ordinance. On December 10, 1987, staff appeared before the Shakopee Chamber of Commerce to determine if they would consider funding all or a portion of the signs total cost. . The Chamber agreed to provide $300 towards the construction of two signs placed in the downtown area. The remaining balance would have to be provided by the City (approximately $550) . The City Engineer has stated that the $550 balance could be funded as a project cost. Staff is tentatively recommending that one of the signs be located on the City lot abutting . Holmes Street. (House of Hoy site) Staff is recommending that the second sign be located on Holmes Street next to the Second Avenue parking lot. Shown in attachment #2 is map indicating the proposed site locations. If Council concurs with Staffs and the Downtown Committee's recommendation, it would be appropriate at this time to direct the appropriate' City officials to proceed in ordering two signs advertising the Downtown Improvement Project at a City cost not to exceed $550. Funding for the signs would be included as a project cost for the Downtown Improvement Project. 136 ALTERNATIVES• 1. Direct the Appropriate City Officials to order two signs advertising the Downtown Improvement Project at a City cost not to exceed $550. Funding to be designated as a improvement cost to be included in the Downtown Improvement Project. 2. Do nothing. 3. Direct the appropriate City officials to order one sign advertising the Downtown Improvement Project cost not to exceed $275, and request the Chamber to provide funding in the amount of $150.00. 4. Order two signs that have more design to them and direct the appropriate City officials to proceed accordingly with funding to be provided from the improvement project. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REOUESTED• Move to direct the appropriate City officials to order two signs advertising the Downtown Project at a City cost not to exceed $550. Funding for the signs to be designated as an approvement cost and incorporated into the Downtown Improvement Project. BAS/tiv i s y N hi-kcAmeA4 #Z 1 of o '/[• 01 S of S V l 01 I a5. of • sv O 01 co 01 01olJ 3 � Y 9 _ 9 S 9 0 9 71fll "r �• . . ,. f/ ;�w� L Nam MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Request for 15 Minute Parking DATE: December 21, 1987 - INTRODUCTION• On December 2, 1987 the City of Shakopee received a petition from the property owners located between 101 South Lewis and 109 South Lewis Street. The petitioners are requesting the location of two 15 minute parking stalls on the east side of Lewis Street between 101 South Lewis and 109 South Lewis Street. This issue was presented to City Council on December 15, 1987 and tabled pending further information from staff regarding the proposed relocation of the existing 15 minute parking zone on the west side of Lewis Street to First Ave. in front of Lathrop's and the VFW. BACKGROUND: This past July the Shakopee City Council authorized a 15 minute parking zone on the west side of Lewis Street extending 35 feet south of East First Avenue. The 15 minute zone was established following the unauthorized placement of a "Loading Zone" sign along side of Lathrop Paint Supply Co. on Lewis Street. After discussing the unauthorized sign with the owners of Lathrop Paint and the VFW, staff felt that there was a need for limited parking at this location due to the frequent loading and unloading of trucks related to the effected businesses. (See attachment #1) . Now, the business owners on the east side of Lewis Street have petitioned for the location of two 15 minute parking stalls on the east side of Lewis Street. (See attachment #2) . With the recent street improvements and the creation of additional parking stalls, staff is recommending that the request for the 15 minute parking stalls be denied at this time. During the week of December 21 and December 28 staff conducted several on site inspections of the half block in question to determine if there was a need for the placement of additional 15 minute parking stalls. The inspections were taken at three different time intervals. While the survey results are not conclusive they would seem to indicate that there is no need for additional 15 minute parking at this time.(See Attachment #3) Staff then investigated the delivery needs of the affected property owners. On the East side of Lewis there are a number of service related businesses that have very infrequent delivery needs. On the West side of Lewis, Lathrop Paint Supply has numerous accounts with local contractors who pick-up paint supplies on a regular basis. .These contractors also usually purchase their supplies in bulk. , Originally staff recommended relocating the 15minute parking (loading) zone to First Ave. in front of Lathrops and the VFW. However, after analyzing Councils concerns regarding this alternative, I would agree that the relocation of the loading zone could create a potentially hazardous situation when trucks are unloading on First Ave. for both the supplier, persons traveling eastbound on First Ave. and persons wishing to access First Ave. from Lewis St. as well as pedestrians crossing First Ave. at Lewis Street. Based on the survey results and the perceived business needs of the effected property owners, staff is recommending that the request for the location of two 15 minute parking stalls on the east side of Lewis St. be denied and the status quo be maintained on the west side. I an also recommending that a comprehensive evaluation of the existing Downtown Parking Plan be undertaken upon the completion of Phase I Part II of the Downtown Redevelopment Plan. The property owners have been informed of staff's recommendation and Council meeting date and time. ALTERNATIVES• 1. Deny the request for the location of two 15 minute parking stalls on the east side of Lewis St. between 101 South Lewis and 109 South Lewis and relocate the 15 minute parking zone on the west side of Lewis to First Ave. in front of Lathrop Paint Supply and the V.F.W. 2. Deny the request for the location of two 15 minute parking stalls on the east side of Lewis Street between 101 South Lewis and 109 South Lewis and eliminate the 15 minute parking zone on the west side of Lewis Street extending 35 feet south of East First Avenue. 3. Approve the request for two 15 minutes parking stalls to be located on the east side of Lewis Street between 101 South Lewis and 109 South Lewis. 4. Approve one 15 minute parking stall on the east side of Lewis Street between 101 South Lewis and 109 South Lewis. 5. Deny the request for the location of two 15 minute parking stalls on the east side of Lewis St. and maintain the existing 15 minute parking zone on the west side of Lewis Street with a comprehensive evaluation of the Downtown Parking Plan to be undertaken upon completion of Phase I Part II of the Downtown Redevelopment Project. STAFF RECOMMENDATION: Staff recommends alternative q5. ACTION REOOESTED• Move to deny the request for the location of two 15 minute parking stalls on the east side of Lewis St. and maintain the existing 15 minute parking zone on the west side of Lewis Street with a comprehensive evaluation of the Downtown Parking Plan to be undertaken upon completion of Phase I Part II of the Downtown Redevelopment Project. Attachment X1 0�0/ MEMO TO: Mayor and City Council y FROM: Tom Brownell, Chief of Police RE: 15 Minute Parking Zone DATE: June 29, 1967 introduction An unauthorized truck loading zone has appeared along side Lathrop Paint Supply Co. on Lewis Street. Backaround A truck loading zone has appeared on the Lewis Street side of Lathrop Paint Supply and extends south from First Avenue. Staff feels there is a need for limited parking at this location for the frequent loading and unloading of products related to this business and for the VFW bottle trucks that cannot unload from First Avenue, considering volume and weight of the product. We have discussed the truck loading zone with the owners of Lathrop Paint and the VFW and the possibility of a 15 minute parking zone. Recommendation Authorize a 15 minute parking zone (not a truck loading zone) on the west side of Lewis Street extending thirty-five feet south Of East First Avenue. Action Recuested Authorize the Chief of Police to estab-__sh and properly post a 15 minute parking zone on the west side cf Lewis Street extending thirty-five feet south of East First Avenue. TB/jms Attachment 42 /� Qv We the undersigned, owners or managers of business's lo— cated on Lewis Street between 101 South Lewis and 109 South ew_r Lewis, hereby petition the City Council of the City of_Shakopee, .. Minnesota, for two( 2) fifteen( 15) minute parking stalls, to be _ located on the east side of Lewis Street, between 101 South Lewis and 109 South Lewis. We feel our business's warrant having 15 minute parking more than any other business on this street. 4erryrnmnen Bpor� 101 So. Lewis St. � + dLc� Wallace Perry Perry and Ro 's Barber Shop 105 So. Lewis St. Roger Dedeker Perry and Hog's Barber Shop 105 So. Lewis St. 3 Butc Notermann River Valley Sport Ctr. 105 So. Lewis St. Sandy , o ermann Sandy's Hairstyling Ctr. Inc. 199 So, Lewis St. Dated: �,11k-) ' REG£tti`FD DEC o ;1987 Cln pF SMHnOPEE, : vAttachment p3 ' Mei. , f'ARKIrl .� S , FALL UI 1I.",1:o12C I:nMt1', V.t1mD 1 il'JES a ntInIIIOPECA fI'I11CS3 Cfi1TD11 �41U011[PAINT JA D'-� - 10 = 15 A.M . •A 1 ] r-7r u AlA. u n �U �m j �r1l. IME ¢Annitt. U.Tlmor- II1111ES a DI I OM EC PA ru D[s3 crmm� IraoonD rnlur � D , U II�U��DIV I OI XAs ) 7 IS � tvi G I I r i° rrn i I i fTrlTCl1i yL VI JV I-U � U I -ALIIrCl' i:RDAII:. U.TIIIIDPC\\ \\\ \� i"IIfIC53 Cf.:1TC11 �41UUIIL PAII�IT t� I'Tv; t1TT_IT_]; ' Irl{: - il'?J kl S ^`� •, r -E -rel°iTn-rrn- 1 l rrrr LIll U U J OL - L(J 0U ra/Zy� g7 3 I � IIIE Lll CC tcnnms.a mmvrlrnor-`\;�\I 0 PITA I lwr[D rITr1D53 C zijMIr ,M0011G PAI I 1:i uJSLL/i 'p _ Id•t-I.�_ .11 I�-- ' 9n i)� U ' S 0 u J a Y� y �V �U' a � m a �rm.IcorMfcnnmr, vmnon- u ; Ii[nrul a - mwlorrD FI IIIC53 CrOMI �IAOOII[ PAINT 11 117) 0 j i lr..vrrnre!e ItnnAIM. v.TnnOr- I:T: r..nnrzonz[ rnu[sC Crlren ,M008e rmIIT �. NDZ D ID 111 t 1 ITI-i' Ti ---i- 1-.; iI 0U X = D >= NoTFs �nrt ��_ �; ?ARKt �� STALL: mramrec ttnnn'Is. tsnmor- 1 J -Zf 3 Q �L U I IBnLI'll a - MIA', "'E / V IiTFlC53 CEiJTi'II IIAOOIIE PAINT \ u 10 : 1S \\ o u�� o o� A } I- Q Uj 1 JW Qp c i 0 J 9I'KOPM nAnAIE. I1m11Iar- \I - i MAL"I'n A nI W!N% PIIJIC53 MITCII 1.100 IC PAINT . NDI. n \' No -i `!7111 _NI 1 ( ly II STAB— 's ,I `-. >` Op p F C U'_ � J.0 p NNI LLnLl 11 d M1IIM!onrC TT Ii IITJC'S3 CE!JTCII �L1CU:16 P/.ItI,T \ _ 6 I- d--`.lME Ak y . t , l I - PI ` I i U•- npp J y•a VI Jhp i y : DawoTFG ct' tz / ! 1/ ? 7 B | ) . i r ` l ..r \ -, ® ,y\ ? -y / s>\ > ! \ )<^ \\/� / . . Z § ( Zi; ' ]\ §§ Plll! i TI nor- ° / ~� r /. ' r \X% \ l3 . 65 / � . A 1- § \ _T , � 11 11 1 \�I � z yam ! , \ 00 >- . ) MEMO TO: John K. Anderson, City Administrator City Council FROM: LeRoy Houser, Building Official RE: Cleaning Services - Public Buildings DATE: December 3, 1987 INTRODUCTION At your request, I have investigated alternatives for cleaning services for all public buildings. BACKGROUND We received a verbal quote from a commercial cleaning company from Prior Lake to provide the same level of service we are now receiving for the sum of $1,640.00 per month or $19,680.00 per year. The difference between this and the level of service we are receiving now is this quote provides the commercial cleaning of the kitchen at the Hirise, which we pay $600.00 a year for. We have reviewed cleaning service specs from MWCC, the city of Eden Prairie and the city of Savage. In our opinion the spec sheet attached best suits our needs. ALTERNATIVES One alternative is to put on board a full time janitor. This position could be used for minor painting and maintenance. The cost of this position would be $9.57 per hour and the benefit package of 308 or, $24,740.00 per year. Another alternative is to maintain the same service we have now at $40,000 per year. Third, Council may wish to go out for competitive bids. I think the present cleaning staff should be provided the opportunity to bid the package. RECOMMENDATION I recommend we advertise for bids and award the low bidder a 90 day contract to provide us with time to evaluate their Work. If the work is satisfactory, award a two year contract. ACTION REQUESTED Authorize staff to advertise for bids per the attached bid sheet and enter into a contract with the low bidder. LH:cah Attachments REQUEST FOR BID / v CITY OF SHAKOPEE, MINNESOTA Custodial Services Maintenance Agreement The City of Shakopee, Minnesota, is seeking proposals for a custodial services maintenance agreement. The following buildings are required to be included in the janitorial service contract. 1. City Hall, 129 East 1st Avenue Clean all levels Wednesday and Friday evenings. 2. Community Recreation, 129 Levee Drive Clean main floor level Tuesday evening. 3. Library, 235 Lewis Street Clean main floor level - 9:30 a.m. to ? Tues. and 8:00 a.m. to ? Friday. 4 . Police Department, 476 Gorman St. Clean control area - time scheduled by Police Chief, Monday and Thursday. 5. Street Department, 500 Gorman St. Clean main level on Thursdays afer Police Department, after 4:00 p.m. 6. Congregate Dining, 200 Levee Drive Clean congregate area, kitchen and two restrooms on Monday - 12:30 p.m. to ? The janitorial service will provide the following in all buildings under contract: 1. Vacuum all floors. 2. Wash all tile and ceramic floors, wax when needed. 3. Clean all bathrooms, floors, fixtures, walls, mirrors, and install towels and tissue. 4. Empty all trash cans. 5. Wipe down walls. 6. Dust desks, doors, door frames, and window sills. 7. Wash all dirty dishes, kitchen equipment and refrigerator at Police Station. B. Change all burned out light bulbs when required. 9. Contact City Hall in the event of any equipment or fixture defect. 10. Wash all windows once a month. Both inside and outside. 11. Defrost and clean City Hall refrigerator 12. Congregate dining, vacuum carpet, wash and wax tile floor in kitchen, clean both restrooms, clean floor, walls and fixtures, change towels and tissue, wash windows each week, clean exterior of all kitchen equipment and cabinets, all counter tops, wipe down all stainless steel, wash exhaust filters in dishwasher, all tables and chairs, tops and underneath are required to be cleaned weekly. Dust all blinds and shades. Strip kitchen floor of wax and rewax each July. Shampoo carpet in dining area each July and wax all stainless steel. CONDITIONS OF CONTRACT 1. Successful bidder will be required to sign a criminal history waiver for himself/herself and all employees. 2. Successful bidder will be required to post a $100, 000 performance bond and a $300, 000 liability policy. 3. All cleaning supplies will be provided by the City of Shakopee upon a purchase request of the janitorial service. 9. Vacuum cleaner will be supplied by the City of Shakopee and additional equipment will be provided by the contractor. 5. The City separately contracts for cleaning and maintenance of throw rugs in all buildings. BID SHEET for Custodial Services Maintenance Agreement I hereby bid $ per month to perform the services described on the attached sheets, which shall be the price in effect through December 31, 1988. This bid is to be returned to the City of Shakopee no later than a.m. on , 1 198 . The City reserves the right to reject any and all bids, and to weigh all factors in addition to price, when making an award of this contract. Please list three (3) business references for which you have done custodial work: Name Title Name of Company Address City State Zip Telephone Number CITY OF SHAKOPEE REQUEST FOR BIDS NOTICE IS HEREBY GIVEN that the City of Shakopee, Scott County, Minnesota, is seeking proposals for custodial services. Duration of the contract will be January 1, 1988 through December 1, 1988. Bid sheet and list of duties/requirements may be obtained at Shakopee City Hall, 129 E. 1st Avenue. Bids must be returned to the City of Shakopee no later than a.m. , 198 . The City reserves the right to reject any and all bids, and to weigh all factors in addition to price when making an award of this contract. TO: John Anderson FROM: Tom Brownell RE: Cleaning of Police Department DATE: December 18, 1987 I have strong reservations regarding the hiring of an outside company to clean the police department. As you know the offices contain a large amount of confidential data in files, on desk tops and communication systems. There are also firearms, evidence, photographic and electronic equipment. While the ideal situation would be to have all of the aforementioned secured, it does not always occur. We have not experienced any problems with the present cleaning persons who are in the building after working hours. I do not want an outside cleaning company in the building when none of our employes are present. If they clean the offices during working hours it is disruptive for the employes and they are unable to perform their duties. MEMO TO: John K. Anderson, City Admrryistrator FROM: Judith S. Cox, City Clerk LYS RE: Application from Paul E. Schv,mesdall for an On-Sale Intoxicating Liquor License DATE: December 31, 1987 INTRODUCTION• The City has received an application from Paul E. Schwaesdallrequestingan on-sale intoxicating liquor license for Pablo's Mexican Restaurant at 230 South Lewis. Mr. Schwaesdall is not applying for a Sunday Liquor License. BACKGROUND: Mr. Schwaesdall plans on expanding his restaurant by adding a bar lounge. He does not plan on selling liquor before February 20th, after the remodeling is complete. His application is in order, his surety bond is in order. He will not be obtaining liability insurance until his remodeling nears completion. Pursuant to the City Code, Council may approve an application for a new facility (without dram shop insurance) , but direct that the license not be issued until the insurance has been filed and approved. A certificate of occupancy will also have to be issued by the building inspector for the remodeled portion of the building, prior to issuance of the license. Pablo's Mexican Restaurant is located in the Central Business District (B-3) . In the B-3 District, restaurants serving liquor require a conditional use permit. Mr. Schwaesdall is applying for a conditional use permit which will be considered by the Planning Commission on February 7th. ALTERNATIVES: 1) Deny application 2) Approve application 3 ) Approve application with conditions 4) Table application RECOMMENDATIONS: Mr. Schwaesdall does not wish to begin remodeling until he knows that he can receive a license. Therefore, staff recommends alternative number three, approve application with conditions. ACTION REQUESTED: Approve the application and grant an on-sale intoxicating liquor license to Paul E. Schwaesdall, 230 South Lewis, effective February 20, 1988; and direct that the license shall not be issued to Mr. Schwaesdall until he is in compliance with the City Code and until he receives a conditional use permit for a restaurant serving liquor in the central business district. JSC/tiv Pablos i , /40, TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Liquor License Applications/Pablo' s DATE: December 29, 1987 INTRODUCTION Paul E. Schwaesdall, D/B/A Pablo' s Mexican Restaurant, 230 South Lewis Street, Shakopee, has made application for an On-Sale Liquor License. BACKGROUND The Shakopee Police Department has conducted a background investigation. No information was found which would be the basis for a license denial . RECOMMENDATION Based solely on the information developed as the result of the background investigation, I recommend issuing an On-Sale Liquor License to Paul E. Schwaesdall, D/B/A Pablo' s Mexican Restaurant. h ac:,aq To. City Council From: Paul Schwaesdall - - Subject: Autobiography I was born in San Diego, California on April 24, 1949 to Edward and Brigida (Perez) Schwaesdall . I have 2 brothers and one sister. I attended grade school and high school in San Diego. I have 12 years of formal. education and 3 years of College, majoring in Fire science. I was a firefighter for 14 years in San Diego. I spent 4 years in the U.S. Coast Guard and was Honorably discharged. I am married to the former Ann Mandan of Prior Lake. We have three.. children, Ron, Ed, and Theresa. On November 11 , 1985, 1 moved our family to Shakopee, to establish a Mexican Restaurant. On September 7, 1986, 1- opened Pablo's Mexican Restaurant. Reflecting back on the first year in business, I feel I would have surpassed my first years projection if I had a liquor license. It is my intent to expand my business by adding a bar lounge to maintain harmony with the type of food I serve. It is also my intention to close the bar, lounge with the Restaurant. My current hours are Monday throughThursday11:00 a.m. to 9:00 p.m. Friday and Saturday 11 :00 through 10:00 p.m. I intend to operate the bar, lounge in the same manner as the restaurant, clean, orderly, and in full compliance of all the laws and ordinances pertaining to operating this type of business in Minnesota. Paul E. Schwaesdall "ON SALE" ¢ d .6tatt of AhnWta, j COUA"TI" OF .. SCOTT .WU.VlC/P.ILTTI' OF__.SHAKOPEE TO THE 4:01"ERA9A'C BODI'"F THE.48Di'E d'.{.I/A'D.W I;A'fCIPdL]PP: - R,nnanr W Chaylar 66 o)!he law+of.Winne inn. a'ywciN Rnwor of 193.5-. PAUL E. SCHWAESDALL D/B/A PABLO'.S. MEXICAN RESTAURANT hereby-111!1__fm n licence.foe the toe,of 41 moa[hs han, Gre 20t _. _.day of-FEBRUARY --- ---.IO.gg , fo mil inlarimting lipuoee rex dapbml bq bu•rt{retail only for.naa+nnptian "Od'TOF 1'/lF..I/I.CES"deamiln,d as foflmra:..__..._ _. GROUND_FLOOR. CENTER.OF..HUBER-BUILDING _.. . -- 236-SOUTH-LEWIS STREET SHAKOPEE,-MINNESOTA"55379 -- - -- _. - in mid aa.wryality, on,whi.h Prenuva HE _. central_S.and operate a _.....ON_SALE_LIQUOR_MR-RESTAURANT---;and fo Gmtend hneby represne.. andrrau..S___.; r That said municipality es a -..CLASS 4-CITY-- ---- --- ------ _._ RP __. ... ._ which has a papal."..of -- 12060 -- .............. .....rend which chew red maintain an ercluxve li,_do,; _ That ora -PABLO'S..MEXICAN.RESTAURANT. is nn eteabledrmern hen,ag a resiand xwen iefor and raa.mger and the fdloeing eouipmmnr and fadlities. WALK-IN COOLER-,-FRE£Z -- -10 BURNER--STOVE,-CHEESE-HELIER-,SALAD BAR-, STEAM TABLE, STORAGE _- - SHELVES,PREP. -TABLE DISHWASHER, DEEP SINK, TWO COMP. SINK, -- ___. __. . POTS,PANS, DISHES, GLASSES,CUPS, TAHLES,CHAI%S,BOOTNS,CASH REGISTER,ICE MACHINE,BOTTLE COOLERS, I That said a..li ar 1s a ........eitieen_.._af the United Stairq.........1. ......our tweretyone wan of a Ls _ f good moral chameter and rep " .... .. . _wt,rim wet the ement of rhe act bem epecifned .leMeted of any wU frel violation,of a .. ny lou of the United States,or of the Stete of d/iaemota,or of any laea.l ordinarru, with npard to the manufaetun, sale, dutr lbuban,, or powumimr Jon&atriLution mreraor &' of iartoaimtinF"I"".and"rat an liable hued toPABIO"5--- - urndrr said act)ws mer he . Aed: Tlaraf r mmuafaertnree uh.lnsaala wall m r enschal, r has any $nn, eial Irte� the aurin f xeIIiaq b t-wati"d bin,ora b -fail air said Pre sea,a-nowerW esaat m rapui ,by m - haet, m..ls ofa stag o 011e-ae, avid aPPiieanr._. .to handle or sell only the pmducEs of mel—au- factnnv ne wlwleand-: That rzo other mtnilsr'r limn. hen Leen imued.directly ce indinetiy,to mid aPalwo t.. or for said Inv e;tlmt no tire-of. dace other than hr by vpplled fen los Men issued to any a—at said yremlma: and that said m mraa oe neltha owned o,ro,hnlled by any Person to sham no Henan muld le,ieaud: Tlrnt said Pnraiaea as at ai"ria a„y area ,ithin which the sale of inW.vmtinE liyuoa i Imo- hane,d 4 the iota of the State of.11mnsoada, the Pr.idows of any dar , odi-,wo ar special law, m Trough ma;ag mdinancea,prmed:.nge or legal Pmol.mgnda:ly hell for that Pnnpme: That said al llem,t._-.hereby awn that arty lis..- granted P wane AerGo eha"be n transferable. vii Groat -recent of theai,tlrority unoun,the maw;that and line.aAall not her effr fa - rnnfil v pmarit almll As uaued render the Iowa of the Untted Sfv[n in mm rush yvnut it regained under said Incl;and that _.. . nill keep said H care)vatted is'o eaaeyicamm Place in mid newts a: that this alnl U-tion 1n, rv...le pl, d and ,bje fa nU"m lances of dli—em, the last of the I ni,sl .etnfet. the wdinmwu and,aguiotianx of midurn ni.il dity. ad the egul.Gm,of the Llano round Cmmnisnowr of ,lfiaaemra, r 1nfian to th.sale�a 1 nlarrx of sole of l.taxwatia2 liyaon, all of uhid,air h,-b.,mad,., pnrt hereof,and wfiieh _____.hereby agree._...to ohm,and ober 7�0 �✓B f .4��lam- �� � ���voe �cRys� 71 /✓.� f� GiXy `d vvc•� ��.� � 7<� �iU� /% JP,fJ� SiHS�S CtT1` Of SHAKOPEE 1 YV TO: Mayor, Councilmembers - FROM: Tom Brownell, Chief of Police RE: Newspaper Thefts DATE: December 29, 1987 INTRODUCTION On December 1, 1987, Dallas Peterson, 1409 Woodduck Trail, complained to council regarding the theft of his newspaper and indicated the department did not seem to be interested or concerned about these criminal acts. BACKGROUND Mister Peterson requested an officer be assigned to sit in a home to watch for the thief or be deputized, so that he could carry a gun and try to apprehend the person. No other alternatives were acceptable. The department has had a patrol vehicle in the area of the thefts, during these periods no thefts occur. The newspaper has hired a person for surveillance purposes and the district manager has been in the area with negative results. There is no pattern as to when the thefts occur such as location and time. The thefts were first reported during the Spring of 1987, one or .two months pass before another theft is reported. The department has responded to all citizen complaints and with the exception of Dallas Peterson all recognize the department is making an effort to resolve the problem with our existing personnel and overtime budget limitations relative to the nature of the offense. We have not received a complaint of a newspaper theft since November 30, 1987. ALTERNATIVES 1. Increase the number of licensed police officers, so that additional officers will be on-duty from 3 a.m. to 7 a.m. , we currently have one officer. 2. Provide additional overtime funding to pay officers to work overtime during the hours a newspaper theft may occur. Our 1988 overtime allocation has been reduced by $8,000. 3 . Continue to work with the citizens and newspaper company to resolve the problem. Pg. -2- Memo: Newspaper Thefts RECOMMENDATION Alternative 3. COUNCIL ACTIO; REQUESTED Direct the police department to continue to work with the citizens and newspaper company to resolve the problem of theft of newspapers. l � ¢ ;rte/ 753 6� �� �� . � • !I ^^i _ 0. ,�.���� z����-�� ��� � �� /��ePi � .����� `� ' � �-�-tom- ��� �� � �� 7� �� �� � ��n�� �. �� �/� F � d � Y �� Q� �X30 �- 5'- �/.5�/� _ _ 3 c l Ll o j i i I I : CCNS � NT TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Stop Signs/Lewis St. & Shakopee Ave. DATE: December 17, 1987 INTRODUCTION The police and engineering departments request council approval to replace YIELD signs with STOP signs at the intersection of Lewis Street and Shakopee Avenue. BACKGROUND Yield signs are presently in place at the intersection for traffic proceeding north and southbound on Lewis Street. There are no signs controlling east/west traffic on Shakopee Avenue. Since February 4, 1987, to date we have had one personal injury and three proRcrty damage accidents reported. Due to shifting traffic patterns the traffic volume is increasing at this location. It is also our opinion that due to the large number of Yield signs, that have been placed throughout the city, motorist indifference has resulted RECOMMENDATIONS Replace Yield signs with Stop signs on Lewis Street at Shakopee Avenue. COUNCIL ACTION REQUESTED Authorize staff to replace Yield signs with Stop signs on Lewis Street at Shakopee Avenue. lYc 0 MEMO TO: John K. Anderson, City Administrator FROM: Ray Ruuska, Engineering Coordinator RE: Upper Valley Drainage Project No. 1987-5 DATE: January 5, 1988 INTRODUCTION• Item "14g" of the City Council Agenda needs to be amended. BACKGROUND: The design engineer for the above referenced project has redesigned a segment of this project due to concerns raised by MnDOT. This change will require a reappraisal of "Subject #1" of the original attachment and an additional easement adjacent to "Subject #1". Also, two other easement areas needed for the project were not included in the appraisal report. REQUESTED ACTION: - A motion by City Council authorizing easement acquisition negotiations on Subject #2 through #15 of the item 14g of the agenda. Also a motion authorizing reappraisal of Subject #1 and appraisals of three other easement areas by Patchin & Associates, Inc. RR/tiv MEMO TO: John K. Anderson, City Administrator FROM: Ray Ruuska, Assistant City Engineer RE: Upper Valley Drainage Project No. 1987-5 DATE: December 30, 1987 INTRODUCTION: Attached is the summary report of easement acquisition costs as prepared by Patchin 6 Associates for the above referenced project. BACKGROUND: City Council authorized the preparation of appraisals for project easement areas. The complete appraisal report is available in the Engineering Dept. We now need City Council authorization to begin negotiations with property owners in order to acquire needed easments. REOUESTED ACTION: i A motion by City Council authorizing easement acquisition negotiations for the Upper Valley Drainage Project No. 1987-5. I Peter J. !,(� Patchin 7 & Associates, Inc. Valuation Consultants 14300 Nicollet Court. Suite 240. Bums•ille, Minnesota 55337 (612) 435-5999 December 18,1987 City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379-1376 - Attention: Mr. Yen Ashfeld Re: Market Value Appraisal of Storm Drainage Easements Shakopee, Minnesota Dear Mr. Ashfeld: At your request we have made an appraisal of proposed storm drainage easements associated with the Upper Valley Drainage Project. Based upon our inspection and analysis, contained in this report, and after careful consideration of the many factors influencing market value, it is our opinion that the value, as of January 1, 1988, for the storm drainage easements and temporary construction easements described in the individual analysis for each subject property is as follows: Value Value Value of Total Before After Indicated Temp. Just Property Takinu Taking Damages :asement Comm. Owner Subject 4r $ 162,500 $ 160, 000 $ 2,500 $ 770 $ 3 ,270 A. Hatch Subject r2 $ 414, 000 $ 403, 600 $10, 400 -- $10, 400 Warner True Value Hardware Subject 43 $ 998,000 $ 951,500 $46,500 $ 150 $46,650 L. Lenzmeir Stibj ect r4 $ 550, 000 $ 521, 600 $28,400 $ 270 $28,670 C. Lindstrand Subject r5 $ 552,500 $ 530,400 $22, 100 $ 190 $22,290 L. Lenzmeir S_bj ect `r6 $ 8,500 $ 8, 500 -- $ 40 $ 40 D. Patterson Subject t7 $ 953, 000 $ 891,200 $61 ,800 $ 710 $62,510 J. Scherber Subject rS $2,496, 000 $2, 488,100 $ 7, 900 $3, 170Valley Indust. $11, 070 Development Co. Subject r9 $1,240,500 $1, 240,500 -- $ 30 $ 30 11 P1 11 Value Value Value of Total - - - Before After Indicated Temp. Just Property Tak n Takino Damaoes Easement Como. Owner Subject 410 $ 648, 000 $ 647, 800 $ 200 $ 70 -$ 270 E. Hauer Subject N11 $ 23,500 $ 23, 300 $ 200 $ 80 $ 280 J. Hauer Subject W12 $ 23,500 $ 23,300 $ 200 $ 100 $ 300 E. Swan Subject $13 $ 23,500 $ 23,300 $ 200 $ 100 $ 300 G. Poole Subject $14 $ 23 ,500 $ 23 ,300 $ 200 $ 100 $ 300 L. Wangerin Subject $15 $ 23,500 $ , 23 ,500 -- $ 250 $ 250 W. Schlechte Grand Total $186,630.00 We, the Undersigned, Hereby Certify, that we have inspected the property and investigated all information believed to indicate the value, and that to the best of my knowledge and beliefs, the statements contained in this appraisal, and the opinion expressed forth; also this appraisal has been made in conformity with accepted professional standards. Certified to this 18th day of December, 1987 PETER J. PATCHIN 6 ASSOCIATES, INC. Jason L. Messner Staff Appraise_ Peter J. ?atchin, MAI, ASA President Peter J.,patchin S Associates. Inc. C pM SC' NT jq �u TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Purchase of Public Works Pickups DATE: December 30, 1987 Introduction The 1988 Budget has $26,000 budgeted for replacement of the Public Works pickups. Background The replacement of the trucks has been in the Five Equipment List for 5 years and is budgeted for purchase in 1988. The trucks are in the 1988 Budget at $26,000 and delivery would not occur until March - April 1988. The low bid under the Hennepin County Cooperative Purchasing contract is $13,455.00 (including manuals and special color) for a 3/4 ton 4x4 with plow from Valley Sales and $9,985 for a 3/4 ton truck from Minnesota Viking Trucks (including special color and manuals) . The Equipment Committee has reviewed the purchase. The Public Works Department has reconsidered some of the features of the trucks that were bid and wishes to make two changes. One) add intermittent wipers to both trucks at a cost of $50.15 for the four wheel drive and $59.00 for the two wheel drive truck. Two) increase the size of the snow plow on the four wheel drive truck from 7-1/2 feet to 8-1/2 feet in width at a cost of $327.00. Costs then would be $13,832.15 for the 4x4 and $10,044.00 for the 4x2. Alternatives 1. Buy trucks as originally specified. 2. Buy trucks modified as requested by Public Works. 3. 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MCS HYVO .� cm <* m �o room m K N y w m p m > t" l £ & Y N O m r FA N a K AHI O K w C O O H m ON N < o G IV 0 C M R N 3 < W X00 O � �'OO N 0�0 � C m � ro a a m a m 0= roroti _ c 0 O oz ro v m W ro ' � F N N N N N J m K m 7 < y N rW r O� w m w HW W WOW W eo—iFroo�o�n '© wW�n ow�no� c ly N O O O Y Y O N W n N N N N N N F VI V1 N Vi VI w F F F F F F 0 Y 0 r r Y 0 O < QI Y '3 r K � O K O S U1 a' m m N W O a N 3 r W F �O N w N (Ion se., /V 7 ly � MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk��/ RE: 1988 Cigarette Licenses IU, DATE: December 30, 1987 Introduction Although the City Code does not specifically state that the Council shall approve applications for a cigarette license, the City Attorney has advised that it would be in order to authorize the City Clerk to issue cigarette licenses for 1988 . Background The applications are in order and there are no delinquent and unpaid taxes, when owner occupied. Recommended Action Authorize the City Clerk to issue cigarette licenses for 1988. (No need to list all licensees. ) JSC/jms 1988 Tobacco Licenses 88-1 Cleve's Red Owl 828 East lst Avenue 88-2 Scottland Hotels, Inc. 1244 Canterbury Road 88-3 Snyder Drug 1128 Minnesota Valley Mall 88-4 Valleyfair One Valley air Drive 88-5 Eastman Drug 214 South Holmes 88-6 Hennen's ICO 807 East lst Avenue 88-7 Rock Spring Supper Club 1561 East 1st Avenue 88-8 Holiday Station Stores 444 East lst Avenue 88-9 Backstretch Bar 124 South Holmes 88-10 American Legion 1266 East 1st Avenue 88-11 Jim & Lucy's 201 West lst Avenue 88-12 Sport Stop 101 South Lewis 88-13 Riverside Liquors 507' East lst Avenue 88-14 Super 8 Motel 581 South Marschall Road 88-15 Brooks Superette #28 615 Marschall Road 88-16 Brooks Superette #42 1147 Canterbury Road 88-17 K-Mart Minnesota Valley Mall 88-18 Koehnen's Standard 804 East lst Avenue 88-19 Valley Liquor 1102 Minnesota Valley Mall 88-20 Shakopee Bowl 222 East lst Avenue 88-21 Tom Thumb 590 Marschall Road 88-22 Shakopee House 1583 East lst Avenue 88-23 Superamerica 1155 East 1st Avenue 88-24 Mpls. Northstar Auto Auction 7700 State Highway 101 88-25 Cy's Amoco 312 West lst Avenue 88-26 Juba's Super Valu 1100 Minnesota Valley Mall 88-27 Budget Liquor 6268 Highway 101 88-28 Art Berens & Sons Inc. 123 West 2nd Avenue 88-29 Wampach's Restaurant 126 West lst Avenue 88-30 Friendly Folks Club 122 East lst Avenue 88-31 Minnesota Concessions 1100 Canterbury Road 88-32 Q Petroleum 234 West lst Avenue 88-33 Anchor Glass Container 4108 Valley Ind. Blvd. 88-34 Woods & Water Sporting Goods 502 East lst Avenue 88-35 Happy Chef 1120 East lst Avenue 88-36 R. Hanover, Inc. 911 East 1st Avenue 88-37 The Pullman Club 124 West lst Avenue 88-38 K-Mart Distribution Center 901 Canterbury Road 88-39 Roberts Drug 814 East 1st Avenue 88-40 VFW Post 4046 132 East 1st Avenue c) S nI T � y�C MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Resignation of Recording Secretary DATE: December 30, 1987 Introduction Peggy Swagger has resigned her position as recording secretary with the City. Background Peggy will be moving up north the 15th of January. She will be taking minutes through the January 7th Planning Commission meeting. _(See letter attached. ) The recording secretary position is a budgeted position. An advertisement to fill the position will be appearing in the Shakopee Valley News beginning January 6th. Alternatives 1. Accept resignation and fill position. - 2. Accept resignation and do not fill position. Recommendation Alternative number one. Action Re uested Move to accept the resignation of Peggy Swagger and authorize the advertisement for filling the position of recording secretary. JSC/jms December 28, 1987 Judith S. Cox City of Shakopee Dear Judith: I regret to inform you that I will be no longer able to serve as the City's Recording Secretary after the first week of January. I am going to be moving up north for awhile, and possibly permanently. I have enjoyed my job very much with the City of Shakopee and I thank you for all treating me so kindly. I will return to you my files of recorded minutes and supplies after I finish the January Planning Commission, which will be my last meeting. Regretf ly, � Pegg " Lger�� New address (effective January 15, 1988) : Peggy Swagger c/o Bernard Caroon RR 1 Box 71 Pine City, MN 55063 (612)629-3706 G © N S N T lyL TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Permanent Part-time Clerical Position DATE: December 21, 1987 INTRODUCTION: On November 17, 1987 , council authorized the department to hire a permanent part-time clerical person as provided in the 1988 budget. BACKGROUND: The Finance Department advertised and posted the position as required. Previous law enforcement experience was required as we have trained three temporary persons during the past year. Due to the continuing backlog it is not practical to train an additional person. Four applications were received, one person did not meet the qualifications, one person found other employment, two persons were interviewed. BSCOMMENDATSON: The department recommends hiring Sherry Borchardt who has been employed by the department since May 1987 , through temporary services as a part-time clerical person. COUNCIL ACTION Rm'1--L1$=: Authorize the Police Department to hire Sherry Borchardt as a permanent part-time clerical person at a salary rate of $6 .42 per hour which is Step I of the position, effective January 5 , 1988 . C, D /V 5 MEMO TO: City Council FROM: LeRoy Houser, Building Official RE: Electrical Contract DATE: December 17, 1987 INTRODUCTION AND BACKGROUND: We currently have John Wagner under contract for our electrical inspections. His contract expires December 31, 1987. We have attached a new contract to be executed for 1988 with Mr. Wagner. ALTERNATIVES• 1. Renew the contract with John Wagner. 2. Do not renew the contract and seek another source for electrical inspections. RECOMMENDATION• I recommend we renew our electrical contract with Mr. Wagner. ACTION REQUESTED: Authorize the appropriate city officials to execute the electrical contract with John Wagner for the 1988 operating year. LH:cah Attachment CONTRACT FOR ELECTRICAL INSPECTIONS CITY OF SHAKOPEE John Wagner, 278 Lake Street, Excelsior, MN 55331, is hereby appointed an electrical inspector for the City of Shakopee to serve at the pleasure of the City Council. The City of Shakopee acknowledges receipt of his electrical inspector 's bond in the amount of $1, 000 payable to the City of Shakopee in case of default. As such inspector, he hereby agrees to enforce the Minnesota Electrical Act, .the Rules and Regulations of the State Board of Electricity thereunder and the appropriate Ordinances of the City of Shakopee, as pertaining to the licensing of electricians and inspection of electrical installations. The rate of compensation for his services shall be 808 0£ the electrical inspectionfees collected by the City of Shakopee. - In addition to any other rules, regulations or directives promulgated or issued under authority of the City of Shakopee, he hereby agrees to comply with the following rules: 1. Report to this office when called upon. 2. Supply the City of Shakopee with a verification of automobile liability insurance on Form 1927 of the amounts of not less than $50, 000 for any one per- son, $100, 000 for any one accident for personal injury and $10, 000 for property damage. 3. Supply a monthly report of inspection completed. (Payment shall not exceed percentage or work completed) . 4. Deposit with the City of Shakopee any inspection fees received in the field. 5. Delegate authority and responsibilities to no one except duly authorized representatives of this office upon request. 6. Keep_ a Journeyman or Master electrician's license in force at all times. By this appointment, the City of Shakopee places trust and authority upon Jahn Wagner as an independent contractor qualified and certified as such to make electrical inspections in behalf of the City of Shakopee in the geographical area defined by the City' s corporate. limits. This appointment shall be dated concurrent with said bond, which shall terminate on December 31, 1988, unless amended or withdrawn previous to that date by the City of Shakopee or its duly authorized agents, or which shall terminate upon 30 days written notice by John Wagner requesting same. Approved by the Shakopee City Council this day of 198 CITY OF SHAKOPEE John Wagner Mayor of the City of Shakopee Present Address City Adm. , John K. Anderson City, State, Zip City Clerk, Judith S. Cox A 1 y Al MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Official Newspaper D ` DATE: December 30, 1987 Introduction One of the actions which needs to be taken at the first Council meeting of the year is the designation of the official newspaper for the City of Shakopee. Recommended Action Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 1988. JSC/jms a - The Shakopee Valley News 327 Marschall Roatl,Shakopee,Minnesota 55379 445-3333 G'f�rr(•,x rte DLC2 91991 December 22, 1987 John Anderson, City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear six, Please refer to the city council our request for appointment of The Shakopee Valley—liews as the official newspaper for the City of Shakopee during 1988. Enclosed you will find a guide outlining our procedures and rates, as well as a copy of the document from the office of the Sec- retary of State which certifies that we are qualified to carry your legal notices. Thank you for the opportunity to be of service in the past. We hope you will see fit to continue that relationship in the coming year. Si Stan R6Yfsru 'X�J Publisher INFORMATION FOR GOVERNMENTAL BODIES AND INDIVIDUALS USING THE LEGAL NOTICES SECTION OF THE SHAKOPEE VALLEY NEWS- Deadlines Notices to be published must be received in the office of the Shakopee Valley News by noon on the Friday preceding each publication date.This deadline must be observed to ensure accurate and timely publication of important notices. Affidavits One sworn affidavit of publication will be provided, upon request, without charge for each legal notice. Additional affidavits are available at$3.50 each.Additional clippings are available for$1.00 each. Late Fee: Urgent legal notices which do not arrive at the Shakopee Valley News office before the specified dead- line may be accepted, at the publisher's discretion, but will have a late fee or surcharge of 10 percent added for special handling. Publication Requirements: Most specifications for legal notice publication, including the number of times a notice is to run, are set forth by statute. Interpretation of the statutes is the responsibility of the customer and its legal counsel, not the publisher. Guidelines for governmental bodies, prepared by the Minnesota Newspaper Associa- tion,are available upon request. Format: Legal notices are set in 7 point type with 7.5 points of leading, unless the customer specifies a larger type size. Column width is 12 picas. Kill Fee: Publication of scheduled notices may be stopped, depending on how far the printing process has ad- vanced. If a legal notice is killed before the initial publication date,the customer may still be liable for a special typesetting fee, not to exceed 30 percent of the cost of the published notice. The customer must pay on a pro rata basis, for that part of a series of publications that have been completed before interrup- tion by the customer. Errors: Publisher assumes no responsibility for errors in typesetting or scheduling of legal notices. In all cases, publisher's liability shall be limited to a"make good"of a defective notice if it can be demonstrated that the error was made by the publisher and that as a result of the error the legal notice was rendered invalid. Rates: Effective January 1, 1985,the Minnesota State Legislature authorized legal newspapers to charge for legal notices in the same manner in which they charge their best commercial display classified customers.That means that legal notices are billed by the column inch, not by the"legal line."The law also restricts rate increases exceeding 10 percent per annum. SHAKOPEE VALLEY NEWS RATE INFORMATION Lowest classified rate paid by commercial users----..................................... $7.00 per column inch Legal advertising, first insertion.................................................................... $5.04 per column inch Legal advertising, subsequent insertions...................................................... $3.08 per column inch FILE AFTER OCTOBER 1, 1987 AND ON OR BEFORE DECEMBER 31, 1987 APPLICATION FOR 1988 LEGAL NEWSPAPER STATUS NAME OF NEWSPAPER SHAKOPEE VALLEY NEWS MAILING ADDRESS 327 So Marschall Rd . , Post Office Box 8, Shakopee, Minn 55379 ADDRESS OF KNOWN OFFICE OF ISSUE 327 So Marschall Road, Shakopee Minn. 55379 COUNTY Scott PHONE 445-3333 I have attached the following documents pursuant to M.S. 311A.02, Subd. 1, and certify that I meet all of the qualifications of a legal newspaper under the statute: 1. XX A published copy of the sworn U.S. Post Office 2nd Class Statement of Ownership and Circulation; Of,--a published copy of the Statement of Ownership and Circulation verified by a recognized independent circulation auditing agency. 2. XX A Filing fee of $25.00, made payable to the Secretary of State. * NOTE: You must comply with 1 a d above. . n 6 Signature of Publisher cD AUTHORIZATION TO SERVE AS A LEGAL NEWSPAPER IN MINNESOTA in O I, Joan Anderson Growe, Secretary of State do hereby certify that the above listed publication has met the filing requirements of a legal newspaper for the year 1988, and may act as such as long as they shall fulfill the require- ments set forth in M.S. 331A.02 Subd. 1. an Anderson Growe ' leo MEMO TO: John R. Anderson, City Administrator FROM: Dennis R. Kraft, Community Development Director RE: Development of the Minnesota Valley Mall DATE: December 29, 1987 INTRODUCTION• The Essex Corporation of Omaha, Nebraska is in the process of buying the Minnesota Valley Mall. Several discussions have been held with the City staff relative to the possibility of a publicly owned ice skating facility at the mall and also the possibility of having a recreation center facility located in the center of the mall property. At this time it is requested that the City Council discuss the possibility of public ownership of the ice skating facility and/or a recreation center. No decision is requested at this time. - BACKGROUND: The City Council received information late last year relating to the Essex's Corporation ownership of the mall and the possible location of an ice skating facility in the central part of the mall. At that meeting the City Council displayed a less than overwhelming interest in the subject. Also the Council directed that additional information be provided including market data and preliminary graphics on the proposed project. As a part of researching of the subject the Shakopee Park and Recreation staff has contacted five other communities to determine the nature of their recreation programs. Information will be presented on this at the City Council meeting. - Market Research The Essex's Corporation commissioned the Twin Cities marketing firm of Laventhol and Horwath to conduct a preliminary market analysis for the Minnesota Valley Mall. The market research indicated that the location of the facility is good for the market area to the south, southwest and west. The study further indicated that the Highway 169 road improvements will result in excellent visibility for the mall. (Attached is a map depicting the primary and secondary trade areas. ) . The 1987 estimated population of the primary trade area was 30, 020. This can be compared to a 1980 population of 25, 341. In 1987 the estimated population of the secondary trade area is 113,262. The secondary trade area population was 98,726 in 1980. The largest population group in the trade area is the 25-44 year age group. Persons in this group are expected to increase from 51,476 in 1987 to 57,908 in 1992. This is important because it's people in this age group who purchase large amounts of goods and services. The average household income of the primary trade area was slightly above the Metro Area average in 1980 and shifted slightly below the average by 1987. It is expected that in 1992 the average household income of the primary trade area will remain slightly below the Metro Area average. The secondary trade area had a population above the Metro Area average in 1980 and is estimated that in 1987 it continues to be above the Metro average. It is also projected that in 1992 it will continue to remain above the Metro Area average. The purchasing power for shopping goods in the primary trade area is expected to grow from approximately $48 million in 1987 to approximately $80 million in 1995. The secondary trade area has a much larger purchasing potential but it also shares this potential with a number of retail outlets. A significant growth in the purchasing power of the trade area is positive from the perspective of businesses in the Shakopee area. The financial reference checks which were made of the Essex corporation have indicated that it is a large firm with substantial amount of financial capability. Expansion of Mall Attached is a letter from the K-Mart Corporation which indicates a solid interest on their part in expanding into the present mall facility. They are projecting an expansion of approximately 27,500 square feet onto their existing facility. R-Mart has indicated that they would like to have this new addition opened by September, 1988. There is also a future possibility that some expansion might occur on the other end of the mall where Juba's Super Value is located, however no definite plans for expansion exist at this time. The illustrations to be provided by the developer will indicate that the basic internal mall will be eliminated and the store fronts will be opened up to the northern face of the mall. This is more consistent with contemporary strip shopping center retailing concepts. Advantages and Disadvantages of City Participation in Recreational Facilities at the Mall Advantages: I£ the City Council decides to further pursue the construction of an ice skating facility and/or a recreation center facility in the mall the following advantages should accrue to community: fO 1. This development will add tax base to the community. Presently the facility is only 483 occupied and the taxes are reduced below market value because of the high vacancy rate and the lack of profitability of the shopping center. 2. The City would have an opportunity to obtain land for virtually nothing and to also obtain parking for a very minor cost, in that the parking would be shared with the shopping center. This would allow the City to share in the cost of maintenance of the facility with the shopping center. 3. At the present time the ice skating facility in the city is located in a "bubble" in Lions Park. The hockey organization has indicated that the life of the bubble is verynear it's end and that if indoor skating is to be continued to be provided a new facility will have to be constructed. Also a gymnastics, wrestling, and other sports are carried on in a variety of locations and in a not very efficient manner throughout the community. 4. The success of the Minnesota Valley Mall as a retail facility would enable the City to capture a larger share of the retail market in this part of the Metropolitan Area. 5. Success of the shopping center should improve the overall Shakopee retail climate. 6. If the center expands appreciably it will provide additional year around jobs. 7. The developer appears to have the financial capability to carry through on the project. The developer is also serious on this project and for that reason this request should be differentiated from the earlier proposals to buy out and renovate this shopping center. 8. With the K-Mart expansion, the entire shopping center will be more viable. 9. If an ice arena and/or community center is located in conjunction with the shopping center it will be a unique facility in the State of Minnesota. Disadvantages: 1. If tax increment financing is used as a means of funding for the ice skating arena and the community center the initial tax base increase will not be large for many years (for the duration of the tax increment district) . If TIF is used and if this shopping center is not put into a district then this would not be true. If this were to happen the increase in the tax base would occur very quickly. 2. If the community participates in the construction and operation of additional recreational facilities, there will be additional operating expenses for these various activities. It is possible that the operation of an ice skating facility used for hockey and other purposes may be close to self supporting, however the other facilities would probably result in additional spending on the part of the City. 3. If other means of public financing, such as the issuance of general obligation bonds occurs, then there will additional financial burden in the City until the bonds are paid off. THE CONDUCT OF MEETING The staff will make a brief presentation of the contents of this memo and any other information which has been formulated after the date of this letter. Following that the developer, Mr. Richard Curry, will make a brief presentation on the project and will be available to answer Council's questions. The Council may then consider comments from members of the audience, if there are persons in attendance who are interested in this subject. ALTERNATIVES• 1. Indicate to the developer that the City Council does have an interest at this time in the co-location of an ice skating facility, and/or community center in conjunction with the Minnesota Valley Mall. 2. Indicate that the City Council has no further interest in this subject at this time. 3. Indicate the Council has interest and appoint a Council sub- committee to work with the staff on gathering more information on this subject. 4. Give specific recommendations to the developer as to what additional information is sought. RECOMMENDATION: It is recommended that the City Council discuss this subject, question the staff, developer, and other interested persons, and then appoint a City Council Committee to gather additional information on this subject and report back to the Council. (Alternative q3) . - - ACTION REOUESTED: Appoint a City Council Committee of two persons to work with the staff and review the project in greater detail and then report back to the City Council at the regular meeting of January 19, 1988. K MART CORPORATION INTERNATIONAL NEADOUA[l"S 0100 WE5T BIO i1 CA'E' [O. TROY, MICHIGAN A808A [E Al EST wIf O[fAST,wE NT November 25 , 1987 Esser. Corporation 500 Essex Court - Regency Park. Omaha, NE 68114 Attention: Mr. Bart Votava Re: K mart @9638-Shakopee, MN Proposed Store Expansion Dear Bart: I As we discussed, K mart Corporation is interested £n expandding its store in Shakopee by approximately 27 ,563 sq. so, o 6 we would like to acquire a portion of the adjacent mal'_ property. we will need approximately 125 ' in width x 220 ' 6" in depth. This differs from the dimensions mentioned in your letter of ll/1G/87 . trached is a t: mart plo!: plan showing the proposes expansion ren. we would pay for the subject property. In a:1.'.itior., we would also pay a portion of the exter_or c0=nT!, a- o r..aintenance cost. we would still have to acrae`on `'c`�`f_ items would be included in these costs and also the :,•Lund on annual increases. Further, assuming it cines not already exist, we would want a cross easeent over the mall property for parking , access, servicing , we would either utiize the existing mall structure or demolish it and rebuild. At this point, demolition and rebuilding appear to be the likely choice. In carrying out the expars ion, we would "square off" the space so that it would include e portion of what is now rear parking. we would hone to havalt'hione ?Wnesion area integratedintoour store by Septe-tuber 1988, g• _ -cannot guarantee this date. To get things moving , we have given your attornev' s name and phone number to our attorney and requested that he contact him. Mr . Bart Votava D Page 2. November 25, 1987 Our attorney is Mr. Rob LaBelle of Dickinson, Wright, Moon, Van Dusen a Freeman, phone number (313) 646-4300. Should you have any questions, please feel free to call. We look forward to working with you. Ce �tsnvr:rxODGERS C."P:ph C-: Mr. Rob LaBelle t + MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Appointment of Manager to the Lower-Minnesota River Watershed District by Scott County DATE: December 10, 1987 Introduction The City has received the attached letter from Scott County regarding the need to appoint a new manager to the Lower Minnesota River Watershed District to replace Russell Heltne. Background The County will make the final appointment from a list of names submitted by cities and townships within Scott County and lying within the Watershed District. The County would like to receive a list of names recommended by the City prior to their December 22nd meeting. This means that City Council must come up with the names by ,its December 15th meeting. To assist Council we are calling individuals who have applied for appointment to the City Council or other boards and commissions in 1986 and 1987. we will provide Council with the names of those individuals wishing to be nominated Tuesday night. I have spoken with Larry Samsted, Watershed District Engineer, and he indicated that people with a business background that have experience in dealing with business and are familiar with budgeting have historically made good Watershed District tanagers. I asked Larry if other engineers or attorneys might likewise make good board members and he agreed that they would. Larry indicated that to enhance the chance that a City' s nominee cet the appointment the City should provide the County with a list of at least candidates. Larry stated that the board meets monthly on the second Wednesday of the month in Burnsville at an office near the intersection of Hwy. 13 and Aiccliet Avenue. Please pass this information on to likely candidates before you submit their names. Alternatives _1. Provide the County Board with three names suitable for - consideration for appointment as Manager of the Lower Minnesota River Watershed District. 2. Provide less than three .names. 3. Provide the County Board with no names. Recommendation _ The Lower Minnesota River Watershed District has a- significant impact on the City of Shakopee and includes a large portion of our commercial and industrial tax base. Larry .Samsted and I both feel it is in the City' s best }nterest to replace Mr. Heltne with another Shakopee resident. Therefore, I recommend that City Council submit at least three names. Action Recuested Pass a motion recommending ( ) to the Scott County Board of Commissioners for appointment to the Lower Minnesota River Watershed District Board of Managers to complete the term of Mr. Russell Heltne ending March 22, ' 1990. JF:A/jms DbQ2 21987 December 22, 1987 CITY OF SHAKOPEE MS. Judy Cox, City Clerk City Hall 129 east First Avenue Shakopee, Minnesota 55379 Reference: Lower Minnesota Watershed Board Position Dear Judy, Enclosed please find my Informal Resume that John Anderson requested for the aboveref'erenced position. If you require additional information, please let me know. Res ectfully submitted, J Kephart INFORMAL RESUME Jim A. Kephart 1064 Ramsey Street Shakopee Minnesota 55379 I Telephone: (612) 496-1481--Residence (612) 435-7106--Office Personal- Age: 41 Married: 21 years Children: Three Daughters: ages 16, 13, 11 Education: Richfield High School Dunwoody Institute for Drafting Vocational School for Surveying Normandale Community College Numerous night classes in various career—oriented areas, seminars including supervision, motivation, administrative functions. From December 1977, to the Present, I have been employed by Ames Construction, Inc. as an Estimator and Project manager. In these capacities 1 am computing quantities from blue prints, pricing of said quantities, and preparing the bid package. When we are the successful bidder, it is then my project to manage until completion. A few of my additional duties with Ames Construction, Inc. are as follows: 1. Safety and Health Officer: I prepared the first Safety and Health Program for the Company. I regularly conducted safety meetings and complied with all governmental record keeping. 2. Equal Employment Officer: Here again I prepared the first Affirmation Plan for the Company. This requires continual upgrading to keep abreast of current legislation. 3. Insurance: 1 processed and maintained records for our Workman Compensation Insurance and I also developed our current Health and dental Insurance Program. From November 1972. until December 1977 1 was employed by the City of Shakopee as the Engineering Coordinator and was also the City's Civil Defense Coordinator. During two of my five years with the City of Shakopee, 1 was the only person in the Engineering department, handling the work load with the help of consultants. Principle Duties as Engineering Coordinator: 1. Perform/supervise design and drafting projects for road, sanitary sewer. storm sewer, and watermain. Developed City Base Maps as well as other mapping as required; special reports. 2. Perform/supervise surveying 3. Perform/supervise inspection of roads and utility construction: some building and plumbing inspection for the Building Department; assist City Assessor in computing legal description, and acreage calculations. 4. Consulting Engineering coordination 5. Traffic analysis. 6. Report to City Council on Engineering matters. 7. Purchase all supplies and equipment for the Engineering Department. 8. Compute all Special Assessments. 9. Drafting of Easements. 10. Enforcement of the City's Zoning Ordinances and City Codes. Civil Defense Coordinator: 1. Report directly to Mayor and City Council 2. Development of approved Emergency Plans and Hazard Analysis_ 3. Coordinated facilities and transportation for local emergencies-, and developed a Private Contractor Cooperation list for emergencies. 4. Secured excess and surplus property from various Government Agencies. From August 1969, until November 1977, 1 was employed by Pheifer 8 Shultz, Inc.. My primary duties with this Engineering Consulting firm included drafting of control schematics; electrical substation design; transmission and distribution design; and surveying. _ From July 1967 until August 1969, 1 was employed by Northern States Power Company where my primary duties were drawing of control schematics for electrical substations. From 1965 until 1967, 1 was employed at D & O Dies as a Tool and Die Apprentice. Additional Work Experience: From 1974 until 1987, 1 owned and operated my own business, J 6 J Design. Primarily, I designed and drew plans for houses for contractors ac well ac individualc. Military Experienced Have been member of either the Minnesota national guard or the Army Reserve since 1967. Following is a chronological breakdown of positions held during the past 21 years, 1. Powerman(Generator Operator) 2. Combat Construction Surveyor 3. Combat Construction Foreman 4. Infantry Platoon Sergeant 5. Assistant Section Leader in Civil Defense 6. Assistant Section Leader in Public Works 7. First Sergeant B. Assigned to Scott County Civil Defense Office 9. Presently with 367th Engineer BN in the Warrent Officer position within the Construction Section. Military awards include Army Commendation Medal and three Army Achievement Medals Civic Activities. I presently serve as a commissioner on the Shakopee Minnesota Public Utilities. This Commission has control of electrical and water for the City of Shakopee, a City with a population of 11,000. 1 have also served on the Saint John's Lutheran Church Council, I belong to the Masonic Lodge, and have served on several school committees and coach children sports. ... _ _.. J� Vit'�a.f.�` �' � - - / ,. . . .. r _. , :Cy .. ' _./��. /� k g�. j '1 f� � i ; n3 T 'l ¢Y rc'm x� �. k �� yvZ -. &ifrl'D �." f 1S` :F last-• 2� .�' ��� ~ � e � a 3# r � �� ,t rv: L �`vim `E X r j X""q , ..c� ��t-f�, -Ms Y 'C FM 5 3 �' � ]�. z �-as s �� st. B .ri ':�t� REC, `JE� September 16, 1986 1 7 Ists TO: Mayor and !Members of the City Council Nar;OPEc FROM: Ray Siebenaler RE: City Council Vacancy I am submitting my name to fill the vacancy on the City Council. The following is a resume' of the various positions I have been active in over a period of years: 1. Eight years as Mayor of Shakopee 2. Ten Years on the City Council of Shakopee 3. Chairman of the Holmes Street Ad-Hoc Committee 4.-- Two years as a member of the Metro Waste Commission S. Appointed a Commissioner on condemnation for Scott _ County 6. Member of the Scott County Human Services Board I would very much appreciate your support. - Sincerely, i Ray Siebenaler 119 West Fourth Avenue Shakopee, Minnesota 55379 FRED J. CORRIGAN 8075 MARTINDALE DRIVE PRIOR LAKE, MN 55372 612-445-9681 December 23, 1987DCC2 4.198.7 , Judy Cox ee 'CITY()rSrAXI,)AEei City , 129 East 1st Avenue _ Shakopee, MN 55379 RE: Lower Minnesota River Watershed District, Manager Appointment. _ Dear Mrs. Cox, I am writing to express my interest in serving as the Scott County Representative to the Lower Minnesota River Watershed District Board of Managers . My background includes extensive community activity in both the City of Shakopee and Scott County. I have served as President of the Shakopee Area Chamber of Commerce for two years, as Chairman of the Ad Hoc Downtown Redevelopment Committee as Vice Chairman of the Scott County Transportation Coalition and am presently representing the county on the Transportation Advisory Board of the Metropolitan Council of the Twin Cities. I have developed a close working relationship through these activities with Scott County and the communities along the river within the county and feel I could well serve the interests of this area on the Board of the Watershed District. Thank you for your attention to this;1Y'tter. Yours ' c J. Co igan FJC/abm DEC;? 019817 Q'j Delores A. Morke CF n 1224 Shakopee Ave.E. $318 Shakopee Minnesota 55379 Telephone: 496-1786 [Nome] 871-5515 Ext. 35 [Work] Resident of Shakopee since 1976. Current Employment: BSC Mechanical 2119 Lyndale Ave.S. Mpls. MN. 55405 Position: Accounts Receivable Manager Duties including: Collecting, Billing Major Contracts, and Cash Receipts. Civic Activities: Voting Judge: 1982-1986 Mobile Meals: 1978-1986 Positions held: Secretary: 1982-1983 President: 1983-1985 Cub Scouts: 1978-1986 Positions held: Den Leader Secretary/ Treasurer Committee Chairman Ass't. Cub Master Various Committies Fraternal Order of Eagles Secretary: 1985-1986 Personal References: Fred J. Keller - President BSC Mechanical 871--5515 Cliff Nimis —Licensed Public Acct. 633-4028 H/O Mayor and City Council City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Re: Lower Minnesota Watershed District Mayor and Council Members: I am submitting this letter to request the submission of my name by the City of Shakopee for appointment to the Hoard of Commissioners of the Lower Minnesota Watershed District. I have attached a three year old Snopsis Resume. The principal additions I need to make are to Employment, two and one half ,years as City Engineer at Brooklyn Center, and a fourth daughter Milinda born May 26, 1955. I have always oiven some special service to my community. I have served my community as a Jaycee, a Lion and a Rotarian. Professionally, I have served on the board of directors of the Minnesota Chapter of the American Public Works Association and I have served the City Engineers Association of Minnesota as Association President. I want to give something to this area and this community. I am interested in serving on this watershed board. I believe I can make a constructive contribution if I am recommended and appointed. Thank you for ,your considerati--n of this request. SI" erely,ki H�ry R. 1717 Fres; ane Shakopee, 9 SYNOPSIS RESUME OF Henry Reese "Bo" Spurrier 1717 Presidential Lane Shakopee, Minnesota 55379 ffiLOYMERT 1978 - Present Shakopee Engineering Dept. , Shakopee, MN: City Engineer 1975 - 1978 Aurora Public Works Dept. , Aurora, CO: Project Engineer 1971 - 1975 Eldorado Engr. Co. Inc., Glenwood Springs, CO: Project Engineer EDUCATION 1972 - Present Professional development short courses and seminars in the field of public works with emphasis on management, surface water management, pavement management and construction claims 1969 - 1972 Kansas State University, Manhattan, KA Degree: BSCE 1967 - 1969 Washburn University, Topeka, Kansas Pre-Engineering Courses 1961 - 1963 St. Thomas Seminary College, Denver, CO Catholic Seminary PROFESSIONAL AFFILIATIONS City Engineers Association of Minnesota: Professional Engineers in the State appointed or acting in the capacity of -City Engineer Minnesota Public Works Association: The Minnesota Chapter of the APWA REGISTRATION Colorado Professional Engineer, October 1, 1975, Registration No. 13698 Minnesota Professional Engineer, February 23, 1979, Certificate No. 13689 SERVICE 1964 - 1967 United States Marine Corps: Served in the United States and in Viet Nam. Honorable Discharge. Not in Reserves. PERSONAL Married: 10 years to Gwen D., three daughters and 7 (wife due June 10) Phoebe (12-23-76) Date of Birth: February 6, 1943 Anne (11-3-78) Gena (5-25-80) Health: Excellent, No physical limitations MEMO To: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk I RE: Nominations to Boards and Commissions DATE: December 30, 1987 Introduction Some terms on City boards and commissions are expiring on January 31, 1988. Advertisements appeared in the Shakopee Valley News on December 9th and 16th inviting interested residents to consider serving on a board or commission and to submit an application. Background To date we have received applications frominterested residents, attached. The interviewing committee will be meeting with these applicants on Monday, January 4th. The names of all qualified applicants will be placed on the table for the January 5th Council meeting. Action Requested _ Make nominations to fill expiring terms on the following boards and commissions. 1. Planning Commission - two 2. Police Civil Service Commission - one 3. Shakopee Public Utilities Commission - one 4. Shakopee Community Access Corporation Board of Directors- minimum of one - more may be appointed - 5. Energy and Transportation - two 6. , Cable Communications Advisory Commission - one 7. Community Recreation - one 8. Building Code Board of Adjustment and Appeals - two 9. Housing Advisory and Appeals Board - two 10. Community Development Commission - two JSC/jms APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 - We welcome you as a possible applicant for one of our City Boards and/or Commissions. - What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of lst Thursday after lst Tuesday Adjustments and Appeals at 7:30 p.m. Community Development Commission 2nd Wednesday at 5:00 p.m.' Energy & Transportation Committee 3rd Thursday at 7: 00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7:30a.m. Cable Communication Commissions As Needed Monday at 7: 30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission lst Monday at 4:30 p.m.' , Shakopee Cc-,=unity Recreation 3rd Monday at 7 : 00 p.m. Police Civil Service Commission As Needed Name: I� qrn P ///. /7Cn Address: 7 7,� 5"1,101 Phone: (H) YY5=y3 9/ (B) py( —✓'('/.� How Long Have you Been A Resident of Shakopee? 1 Occupation: 0;fecid, 21 Qpe / iO/zS me ca $ rfsf hn�» wlly' Does Your Work Require You To Travel? (check one) _ A Great Deal ✓ Periodically Very Little Not At All Do You Have Any Special Interests or Training Which You Feel A Particular Board or Commission Could Use? (Use separate sheet if necessary) c 1� ex ev E,�e.-icnce int u�ork7�aJ 1'-ar ne<ds of el�crl./ e�tia�^? Board or Commission In Which You Are interested? br`r RK6 /:e &f,%iY deq.ld Ilk. fo n y« Please State Briefly Why You Are Interested In Serving On this Board/Commission For WhichYou AreSubmitting An Application: / a4,41", ,y� 7 Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, yhich could be construed as a conflict of interest? Yes No y If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable intere which could be construed as a conflict of interest? Yes No if yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1. 16/i And isn ?2./ S i 47" - HY.f lL 012- 2. 22. UDok T L., h% el yy6-- GyPO 3 . .Dcnni s R,rske /0v I J f yyS- 7/97 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RET?TRN APPLICATION AND PLED^E TO: 23�S; Z City Clerk 12,1-23 City of Shakopee Date 129 East First Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: 1185 NLLER$REET swiia W.37. ADVISORY BOARDS AND/OR COMMISSIONS 9 AEs.(fiz�as<.�;� �ity of Shakopee Q . 9 East First Avenue SCOTT SNIELA A CARLSON pee, Minnesota 55379 REAL ESTATE ossible applicant for one of our City Boards What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Tuesday Adjustments and Appeals at 7:30 p.m. Community Development Commission . 2nd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Thursday at 7: 00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7:30a.m. Cable Communication Commissions As Needed Monday at 7: 30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7:00 p.m. Police Civil Service Commission As Needed (7115UIc% ��qq (, IIS 50 Fuller 5l) Name: ,SIIM A L LJ1�06KI Address: 2��I it U) 1161LOOLOn �Al19YK50tQ Phone: (x) 454-130,q (B) 41'7-SISI - How Long Have you Been. A Resident of Shakopee?LGW(l�I 11 )lkel' Sf017LCFtlfyff}l`L Occupation: NajluUm OF rflf)UWII l�[MKFP Septi PEAL `L`ffp�91Gf Does Your Work Require You To Travel? (check one) A Great Deal Periodically Very Little ✓ Not At All Do You Have Any Special Interests or Training Which You Feel A Particular Board o� Comm�L ss}}on Could Use? I-(Use separate sheet if necessary) 04{'h I{1 IP I J2u i1al fP / PSfYC�C_ GL/S1y A55 Board or Commission In Which You Are rInv�lteres>ted? 5� 'U1iNt11UNl�y DQa P�O�Y)IeYI�(%1�7W113i1 BYI L"7`Hblly Y �dM TPorMI ��GfG'AdSrtti 1 /'K �� Please State Briefly Why You Are Interested In Serving On this Board/Commission For Which You Are Submitting An Application: INN N � able � JALM gb2lf Oe N*IMr/Kt*J hdO Ot22M/ "I -bwn and L dfudomail V would arur me hOlme k hp innnlicd Conflict ointerastt isrdAne so" th art ipatio /fin any activity, recommended action, or decision from which the indi rdual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? Yes No V If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No ✓ If yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1. Ewe Mq(xEiesonl (h ) w 2. fry Kc-gay_ SFr„ar n lm oar�r s a -aza (111(cra” 3. ICF OL6LAt - PPY SiDy n" (tF (GL114 -- , i An -i71�1L9 S7 '/}UL �f3f-IIZZ I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. �! 'f. � Signature - RETURN APPLICATION AND PLEDGE TO: City Clerk n City of Shakopee Date 129 East First Avenue Shakopee, MN 55379 995-3650 - DATE RECEIVED: - DEC2 '1987 CtSY 0= SKAKOP21� APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS ! Q; � City of Shakopee (/�(� 129 East First Avenue Shakopee, Minnesota -55379 - We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of - 1st Thursday after 1st Tuesday Adjustments and Appeals at 7:30 p.m. Community Development Commission 2nd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Thursday at 7:00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7:30a.m. Cable Communication Commissions As Needed Monday at 7: 30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 P.M. Shakopee Community Recreation 3rd Monday at 7:00 p.m. pgl ; ro r;v; � Serv�ice Commission As Needed Name:z Address:/ Yo 9 wo p Dtj-c./�- T/P//fL li Phone: (x) V96- / Za3 (B) 9 7 7/ How Long Have you Been A Resident of Shakopee? '- occupation: W cA /T C onR U/`.UAToA� C o u- ,NS EL6R Does Your Work Require You To Travel? (check one) A Great Deal Periodically Very Little ✓ Not At All Do You Have Any Special—Interests or Training Which You Feel A Particular Board or Commission Could Use? _(Use separate sheet if necessary) 0. ga o Board or Commission Iqn Which You Are Interested? Please State Briefly why You Are Interested In Serving On this Board/Commission For Which You Are Submitting An Application: Y Y!,mac:t4 �,(tiC5G � �/1 1�i.0.1.1 0 i V Con£ i�of in e dein d as�the�par�ciip io iin any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? Yes No t/ If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No L--� If yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 4 k o .. E3 R CI. u/ C/U 5- 2- 2- 1C 71t n n 1 £ l3 Lly9 �r7 vv s 3 ,7- � I hereby certify that the facts within the foregoing application are true and correcct� to the best of my knowledge. Signature^ N RETURN APPLICATION AND PLEDGE TO: 3 _ Q 7 City Clerk rl _ City of Shakopee Date 129 East First Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: - 0-c33 DEC, 1987 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee RECEIVED 129 East First Avenue Shakopee, Minnesota 55379 DEEC2 3n1987 We welcome you as a possible applicant for one of (; 'C?tySt1oM! EE and/or commissions. - What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to- two meetings per month, as follows: Planning Commission/Board of lst Thursday after lst Tuesday Adjustments and Appeals at 7:30 p.m. Community Development Commission 2nd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Thursday at 7: 00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7 :30a.m. Cable Communication Commissions As Needed Monday at 7:30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission lst Monday at 4: 30 p.m. Shakopee Community Recreation 3rd Monday at 7:00 F.m. Police Civil Service Commission As Needed Name: Melanie Kahleck Address: 221 E. 1st Ave. Phone: (H) 496-2830 (B) 445-5275 How Long Have you Been A Resident of Shakopee? 2 years (see attached) Occupation: Signmaker--Owner of Signs of Quality Does Your Work Require You To Travel? (check one) A Great Deal Periodically x Very Little _ Not At All Do You Have Any Special Interests or Training Which You Feel A Particular Board or Commission Could Use? (Use separate sheet if necessary) Board or Commission In Which You Are Interested? (1) Planning Commission (2) Energy 6 Transportation (one axz or the other) Please State Briefly Why You Are Interested In Serving On this Board/Commission For Which You Are Submitting An Application: I am concerned about efficiency in community manag®ent, both present and future, and would be happy to serve on any of the city's boards or commissions, I am a member of the Downtown Ad HOC Cosssittee. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? Yes No x If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No x If yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1. Gary Laurent 2415 Lakeview Dr. 445-6745 2. Rev. Mary Keen Calvary United Methodist Church 445-2722 3 Barry Stock Shakopee City Hall 445-3650 Z hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. VSignature RETURN P.PPLZCATION AND PLEDGE TO: 12/23/87 City Clerk City of Shakopee Date 129 East First Avenue Shakopee, MIN 55379 445-3650 DATE RECEIVED: APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS / City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of lst Thursday after 1st Tuesday Adjustments and Appeals at 7:30 p.m. Community Development Commission 2nd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Thursday at 7:00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7:30a.m. Cable Communication Commissions As Needed Monday at 7: 30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7:00 p.m. Police Civil Service Commission As Needed Name• Robert A Turek Address: 731 W 10th A Shakopee, Mn 55379 i Phone: (H) 496-2059 (B) 887-9624 How Long Have you Been A Resident of Shakopee? 9 Months Occupation: Property App 's (Certified Minn. Assessor) for the City of B1mgtn. Does Your Work Require You To Travel? (check one) - _ A Great Deal _ Periodically _ Very Little X Not At All Do You Have Any Special Interests or Training Which You Feel A Particular Board or Commission Could Use? (Use separate sheet if necessary) See occuRation Above. Also, I have an Architectural Drafting, Background Board or Commission In Which You Are Interested? Building Code Board nd/n Mn, o Advicnr Board- Please d Please state Briefly Why You Are Interested In Serving On this Board/Commission For Which You Are Submitting An Application: I believe that a community needs the help and input of its citizens to operate in a manner that will be fair to those citizens . I would like to be a part of this community involvement. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? Yes No x If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No x If yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1. Allen Bartvzal 1033 S. Main St. , Shakopee, Mn 55379 445-3111 2• David Kragthorpe 1017 Legion St Shakopee Mn 55379 445-5217 3, Larry Coulter 6108 W. 99th St. Blmgtn Mn 55438 831-7810 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION AND PLEDGE TO: City Clerk December 27, 1987 City of Shakopee Date 129 East First Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: 14 Q MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Nominations to Boards and Commissions DATE: January 5, 1988 INTRODUCTION & BACKGROUND: Pursuant to the new guidelines for appointments to boards and commissions, the interviewing committee interviewed seven candidates who applied for appointment to a board or commission. The committee as reported to me by John Anderson, is recommending the seven candidates for nomination: Gene Foudray, Melanie Kahleck, Virgil Mears, Dallas Peterson, Barry Kirchmeier, Eugene Allen and Bob Turek. Due to mis-communication, Sheila Carlson did not make it to the interview, but is definitely interested in an appointment. She is also not a resident of the community. The enabling resolution establishing the Ad Hoc Committee contains a clause addressing representation. whether or not one must be a resident is a grey area. Staff believes some representation from downtown business people could be from non residents. A resolution clarifying this grey area, as well as some other areas, will be brought to Council in the near future. The CDC, formerly ICC, has always permitted non-residents as members. Incumbents who did not complete an application for re- appointment, but who were interested in re-appointment are indicated with an asterisk. They will be sending in an application before the January 19th Council meeting. Boards and commissions and the number of vacancies occurring are as follows: PLANNING COMMISSION - Two vacancies Gene Foudray, incumbent Melanie Kahleck (or Energy & Transportation) POLICE CIVIL SERVICE COMMISSION - One vacancy Virgil Mears, incumbent Dallas Peterson SHAKOPEE PUBLIC UTILITIES COMMISSION - One vacancy Barry Kirchmeier, incumbent Eugene Allen (His ast choice) SHAKOPEE COMMUNITY ACCESS CORPORATION - Minimum one vacancy No applicants at this time ENERGY & TRANSPORTATION COMMITTEE - Minimum of three vacancies Eugene Allen, incumbent (2nd choice) Melanie Kahleck (or Planning Commission) Robert Ziegler, incumbent (application coming) CABLE COMMUNICATIONS ADVISORY COMMISSION - One vacancy Larry Moonen, incumbent (application coming) COMMUNITY RECREATION Laura Wermerskirchen, incumbent (application coming) HOUSING ADVISORY & APPEALS BOARD - Two vacancies Bob Turek Gene Juergens, incumbent (application coming) Robert Jaspers, incumbent (application coming) BUILDING CODE BOARD OF ADJUSTMENTS & APPEALS - Two vacancies Bob Turek Gene Juergens, incumbent (application coming) Robert Jaspers, incumbent (application coming) COMMUNITY DEVELOPMENT COMMISSION - Two vacancies Shiela Carlson (1st choice) Tim Keane, incumbent (application coming) Donald Koopmann, incumbent (application coming) AD HOC DOWNTOWN COMMITTEE - (9 - 20 membership) currently 10 Shiela Carlson (2nd choice) ACTION REOUESTED: 1) Make nominations to boards and commissions 2) Determine when the interview committee wishes to interview any nominees who have not yet been interviewed. JSC/tiv B&C - APPLICATION FOR COUNCIL. ADVISORY BOARDS AND/OR COMMISSIONS ¢� City of Shakopee c 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of lst Thursday after 1st Tuesday Adjustments and Appeals at 7: 30 p.m. Community Development Commission 2nd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Thursday at 7:00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7:30a.m. Cable Communication Commissions As Needed Monday at 7:30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7 :00 p.m. Police Civil Service Commission As Needed p Name:AL// &Ni Address: 3l/ G JNAKO�fE ✓r Phone: (H) 14s"22�54 (B) How Long Have you Been A R sident/of Shakopee? Occupation: �J'T/N/ATD.L��.f'O✓• A�ANAGE �.Y/f elf 6/N1E P✓ Does Your Work Require You To Travel? (check one) A Great Deal Periodically _ Very Little _ Not At All Do You Have Any Special Interests or Training Which You Feel A Particular Board or Commission Could Use? (Use separate sheet if necessary) Board orC//Qmmission Inn Which You Are Interested? IL ANN/✓L/ l_DitlfH/ss/y Please State Briefly Why You Are Interested In Serving On this Board//commission For Which You Are Submitting An Application: /(tAPPO/NrNt*r- .4/ND G,flilLLfV4E o //(jt/L/ /U/r/{ AWLiN"/L Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, � i ich could be construed as a conflict of interest? Yes No J,� If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable inter which could be construed as a conflict of interest? Yes No I£ yes, please provide details on a separate sheet of paper. Please Listp Three References (Name, Address and Phone) : 1. 2. �IfS A ^e#411 4 — U/[L ///�/ L// 3. / G E,eGt/ , - !/EDEN �'f//L£ - L/' yf'-fL I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. >t� 6 Sigrat _ RETURN APPLICA'T'ION AND ��cp�� PLEDGE TO: 'Dare City Clerk r� City of Shakopee are 129 East First Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: APPLICATION FOR COUNCIL •ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee ��� 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Tuesday Adjustments and Appeals at 7:30 p.m. Community Development Commission 2nd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Thursday at 7:00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7:30a.m. Cable Communication Commissions As Needed Monday at 7:30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7: 00 p.m. Police Civil Service Commission As Needed Name: Rprt,,4 'r r Address: 9/F M/;n ne-so-L S�. Phone: (H) — (B) yyr- 4/X?y E How Long Have you Been A Resident of Shakopee? Occupation: /ear P r Does Your Work Require You To Travel? (check one) A Great Deal Periodically Very Little k_ Not At All Do You Have Any Special Interests or Training Which You Feel A Particular Board or Commission Coul Use? (Use separate sheet if necessary) II k lAr-a rS YY1[P7Y1 r- — 1 PU 2nonl Pro- S PUCS PUC' r�Pt� rS-S w Board or Commission In Which You Are Interested? S PU c- Please State . Briefly Why YOU Are Interested In Serving On this Board/commission For Which You Are Submitting An Application: TO Conf* nue +fie 012eI z4on C41 SfV� 11 rt Y1' te-4fnq 46sc- 9odls, rCa sons Oc 11ra rijI eQu �'II�a11 Qe PJPJ tc /l.a. a YPr Yates y — ma;n4aln� _,.r!'1-c;en�F, JePenJ&1 , nc� t-".Jern P,.b�fc�3 _ -� SkPP. �hn C "? -�'nan C 'a��4 ' — -1'r, ronin r "o Yl I,e-�-�., 7! yC G,'4ya SPUC"— o Prod({�d� u.{ 9roare S 2 '�•' 1 con€2ict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could. have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, hich could be construed as a conflict of interest? Yes No If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable ir, a es` which could be construed as a conflict of interest? Yes No _ If yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone) : 1 . Dr. C-'a!4jen Carru4k SoS S N �m�� 4y� yM-'l 2. MrL2,(-SyS-�l 3. 7c5�7n I�)5F IS4- Ac ' 91/15-365-0 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. I ) anzu-r 1 Signature RETURN APPLICATION AND PLEDGE TO: City Clerk Dec. F8, 1987 City of Shakopee Date 129 East First Avenue Shakopee, DIN 55379 445-3650 DATE RECEIVED: MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Council Vacancy in 1988 DATE: December 11, 1987 Introduction Due to the upcoming vacancy on the Council in 1988, it will be necessary for Council to consider qualified candidates' to fill this opening. Background Per your request, John, we have researched the process used in filling a Council vacancy in 1986 and in 1982. In both cases the City advertised the position. In 1986 the applicants were invited to a Council meeting to respond to questions of Councilmembers after which all were nominated for the opening. Appointment was made at the next Council meeting. Although a vacancy will not occur until Mrs. Lebens is seated as Mayor, Council may wish to begin advertising for the opening so 11 that nominations can be made at the first meeting in January. This would minimize the amount of time that Council would be short a member. If Council desires to begin advertising now, I would recommend that applications be accepted until January 5th at 12:00 noon. (Since the notice will not be in the paper until December 23rd, and since this is a busy time of the year, accepting applications until January 5th will provide the public close to a two week notice. ) Candidates would be asked to attend the January 5th meeting at which time Council could ask questions and make nominations. Appointment could take place on January 19th giving Councilmembers time to consider who is the best qualified candidate. Attached are the minutes of November 18, 1986 showing the questions Council asked of the candidates in 1986. These same questions could be used and/or additional questions could be used. Copies of the proposed questions could be provided to the candidates when they submit their application. Alternatives 1. Begin advertising immediately. 2. Delay advertising until the vacancy occurs. 3. Do not advertise, but nominate unsuccessful candidates of the November 3rd election. 4. Appoint next highest vote getter of November 3rd election. 5. Other. Recommendation Alternative No. 1, begin advertising for upcoming vacancy immediately. (If Councilmembers desire to ask questions in addition to the ones listed in the minutes of November 18th please discuss them now, or submit them to the City Clerk by December 23rd so that they can be provided to applicants. ) Action Requested Authorize advertising for applicants to fill Councilmember Lebens' seat which will be vacated January 5, 1988, and that applications will be accepted until January 5, 1988, at 12:00 noon. JSC/jms _„ « fcr a ...i.-...te recess. G:e tier. carried _ereux/Vierlirg moved to reconvene . V.0tien carried unanimously. erom:/Wampach moved that a letter be sent to Einnesota Department o` Health signed by Kr. _^derson recommending `.heir approval of thesewer facilities for the backstretch R.' Park and Campground. ,,.otion carried unanimously. The City Administrator hand^_d out the is" draft of the nr000sed 19°7 budget for review for the Budget Norksession to be held Tuesday, August 26, 19°E. The City Administrator said the League of Minnesota Cities meeting will be held September 4 at Eagle Lake, Minnesota. Leroux/'!ier'_ing moved to accept the Letter of resignation of Dean B Collifan, City Council Member, with regrets and direct that a Resolution of thanks and commendation be drafted for Mr. Colligan. I-lotion carried unanimously. Discussion ensued on filling the vacant seat within the Council and what the voting requirements are. Mayor Reinke asked the City Attorney about the possibility of changing the size of the council. The City Attorney will check into this matter and eve a decision by next meeting. Mr. Greg Keller raised an objection to adjournment to an Executive Session. He said that the purpose of the Executive Session is to hear a presentation by a consultant who has been hired by the City regarding a land use study. He stated that he felt the consultants presentation should not be in Executive Session because it would be in violation of the open meeting law. Leroux./ :ampach moved to table Executive Session to September 2, 1996 Motion carried unanimously. Leroux/'Tierling moved to adjourn to August 2e, 1986 at 7:00 pm. motion carried unanimously. ^:7eeting adjourned at 10 :00 p.m. Judith S. Cox City Clerk Carol T . Schultz Recording Secretary The City Attorney administered the Oath of Office to Councilperson Gloria vierling, Councilperson Dolores Lebens and Mayor Reinke. Outgoing Mayor Harbedc gave a short �� speech regarding the seriousness of this Oath of Office and the responsibilities of the Council to the City, and stated it was his pleasure to serve for the last six years as Mayor of this City. He then passed the gavel to Mayor Reinke and wished he and the Council the best in their work. Leroux/Colligan offered Resolution No. 1957, A Resolution o£ Appreciation to Walter a•£HamedH,be,k, andmoved its adoption. May,ion carried uread the resolution and presented y to Lebens/Colligan offered Resolution No. 1958, A Resolution of Appreciation to Richaxd Hullander, and moved its adoption. Mayor Reinke read the resolution and presented a framed copy to Mr. Hullander. Motion carried unanimously. y consistin of Cncl. A new roll call was taken of the new City Council and Ma or, g Colligan and Mayor Reinke. vierling, Lebens, Leroux, LebensAeroux moved to waive the waiting period for voting to fill the Council vacancy. Cool. Colligan pointed out that the tCouncil nomanas havetions aa procedire re should elelected to follow, and this waiting period be considered. Discussion followed regarding the advisability of waiving the waiting period for the election of a Councilperson. ion on state that ot torthe/ twolnomineesewhoseamend the rappli ationswere,re received Prior r to 31, applies198 Y Motion carried unanimously. Main motion as amended carried unanimously. Lebens/Colligan moved to submit the names of Mrs. Briese and Mr. Wampach for nomi- nation for the City Council vacancy. Leroux/Lebens moved to close nominations. Motion carried unanimously. Colligan�I.eroux moved to proceed with the election by signed paper ballots, and ed to have a unanimous vote cast for whomever received after the ballots are count the majority of votes. Motion carried with Cncl. Lebens opposed. ection teller, a Mayor Reinke appointed the City Clerk as el mayor. P sachhe passed out tan unar and collected them and counted them with the Mayor. Jerry Wampach. imous vote. The Mayor announced that the new Councilperson would be Jerry Colligan/Leroux moved to have the proceedings show that a unanimous ballot be cast .� for the City Council vacancy for the completion of the 2 year term of Richard Hullander to Jerry Wampach. . Motion carried unanimously. The City Attorney administered the Oath of Office to Jerry Wampach. Leroux/Colligan moved for a 5 minute recess of the City Council so that the HRA can complete its official business for the evening. Motion carried unanimously, to reconvene the City Council meeting at 8:15 P.M. - Motion Leroux/Colligan moved car_ied unanimously. Lebens/Colligan moved to approve the minutes of December 15, 1981 and December 22, 1981 as kept. Motion carried unanimously. City Council I /� September 2, 1986 Page -4- Lebens/vierling moved to table the Amendment of the Shakopee Com- munity Access Corp. By-Laws until September 163 1986. Motion carried unanimously. Vierling/Leroux moved to approve the plans and specifications for the intersection improvements at the intersection of Trunk Highway 101 and County Road 18 and direct staff to request MN/DOT to complete the improvements as soon as possible. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Wampach moved to approve Change Order No. 1 Fourth Avenue Reconstruction from Fillmore Street to Scott Street Project NO. 1986-3, in the amount of $5,760.00 to be funded by the 1986-3 Project fund. Roll Call: Ayes: Cncl. Wampach, Vierling, Leroux, Mayor Reinke Noes: Cncl. Lebens Motion carried. Vierling/Leroux moved to authorize the appropriate City Officials to enter into a traffic Signal Maintenance agreement between the City of Shakopee and the Shakopee Public Utilities. Roll Call: Ayes: Unanimous Noes: None Motion carried. Vierling/Leroux moved to appoint Dean Roper to the Community Services Board to fill the unexpired term of Bob' 2iegler until January 31, 1987. Roll Call: Ayes: Unanimously Noes: None Motion carried. Vierling/Leroux moved to set a public hearing for October 7, 1986 at 8:00 p.m. to consider the suspension of any beer license which is not in compliance with the requirements of the City Code, Section 5.09 Subd. 3. Roll Call: Ayes: Unanimous Noes: None Motion carried. Leroux/Wampach moved to approve the bills in the amount of $137,840.46. _ Roll Call: Ayes: Unanimously Noes: None Motion carried. Discussion ensued as to whether or not to decrease the size of the council. Cncl. Leroux stated that there are fiveprecincts within the City of Shakopee and there is a need to have a six member council to cover all the extra meetings which are in addition to Council meetings. Leroux/Wampach moved to direct staff to prepare a resolution de- claring a vacancy on the City Council. Motion carried unanimously. Leroux/Wampach moved for a 5 minute recess. Motion carried.unanimously. Leroux/Wampach moved to reconvene. Motion carried unanimously. 'Aampach�Vierling nominated Al Bruer for City t�.Wmcil. Motion carried unanimously. Leroux/Vierling nominated Clifford Stafford for City Council. Notion carried unanimously. Lebens/Vierling nominated Delores Morke for City Council. Notion carried unanimously. Leroux/Lebens nominated Diane Henning for City Council. Motion carried unanimously. There will be a special call for voting on November 25, 1986, at 7:30 p.m. Leroux/Wampach moved that when Council adjourns, they adjourn to November 25, 1986, at 7:30 p.m, for the purposes of electing a new City Council member. Motion carried unanimously. Leroux/Vierling moved to terminate the probationary period of John DeLacey. ; Roll Call: Byes: Unanimous Noes: None Motion carried Vierling/Lebens mcved to approve the bills in the amount of 5934.109.87• Roll Call: .oyes. Unanimous Noes: None Motion carried. Leroux/Vierling moved to authorize Officer Russell Lawrence to carry over into 19879 242 hours of vacation time. Roll Call: Ayes: Unanimous Noes: None Motion carried Leroux/Vierling moved to authorize staff to advertise for bids to enter into a contract for towing, impounding and storage of vehicles for the years 1987 and 1988. Roll Call: Dyes: Unanimous Noes: None Motion carried. Leroux/Vierling moved to submit the name of Dr. Thomss E. Luth to Scott County as a candidate to assist the County Health Officer in meeting the County's public health needs. Roll Call: Ayes: Unanimous Nees: None Motion carried Leroux/Vierling moved to authorize the closing of City Hall at noon on December 24, 1986 with the stipulation that employees use their vacation time, Comp time or other time. Roll Call: -Ayes: Unanimous Noes: None Potion carried. Leroux/Vierling moved to authorize staff to terminate present contract with Process Dynamics and contract with Lifestyles of Minnesota. (Employee Assistants Program-) Motion carried unanimously. - Page —o— vierling/:,eroux moved to accept the report from Boarman and Associates. 7011 Call: Ayes: Unanimous Noes: None Motion carried Leroux/Lebens moved for a 5 minute recess. Potion carried unanimously. Leroux/Lebens moved to reconvene at 11:00 p.m. Motion carried unanimously. At the request of Mayor Reinke and concurrence of councilmembers all parties interested in filling the unexpiredterm on the City Council were invited to attend tonights meeting. This would enable them to present their qualifications for serving on the Council and also give the present councilmembers an opportunity to meet them. All candidates were present except for Mr. Lon Carnahan who said he was unable to attend tonights meeting but would be present on November 25, meeting to answer any questions the council may have. The candidates were: Ray Siebenaler, Diane Benning, Al Bruer, Delores Morke, Cliff Stafford, and Steve Clay, and Lon Carnahan. The ouestions from the council were: 1. Bow do you look upon the coming growth of Shakopee, where and how would you like to see it developed? 2. 'Would they all be prepared to give the commitments and the time that is involved to being on the Council? 3. Row would you handle a situation if your worst enemy was out in the audience - would you be able to show concern and be open minded? 4. How would you feel if everywhere you went people would stop and ask questions or complain about things they are unhappy with about the Council decisions? 5. How would you feel being criticized from people that may disagree with your decision? Mayor Reinke thanked all for coming this evening and giving us an opportunity to hear from each of them. Leroux/Lebens nominated Lon Carnahan for -City Council. Motion carried unanimously. Lebens/Iampach nominated Ray Siebenaler for City Council. Motion carried unanimously. ;'ierling/'dampach nominated Steve Clay for City Council. Motion carried unanimously. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ` ADJ. SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 25, 1986 Mayor Reinke called the meeting to order at 7:30 p.m. with Cncl. Leroux, Lebens, Vierling, and Wampach present. Also present were John K. Anderson, City Administrator, Gregg Voxland, Finance Director, and Judith S. Cox, City Clerk. Mayor Reinke thanked all individuals who submitted their names - expressing a desire to be appointed to fill the vacancy on the City Council. Council proceeded with voting to fill the Council vacancy. Results of 1st ballot: Steve Clay - Cncl. Leroux and Vierling Diane Henning - Mayor Reinke Ray Siebenaler - Cncl. Lebens and Wampach Results of 2nd ballot: Steve Clay - Cncl. Leroux, Vierling and Mayor Reinke Ray Siebenaler - Cncl. Lebens and Wampach It was declared that Mr. Clay had received a majority vote from the Council. Vierling/Leroux offered Resolution No. 2653 , A Resolution Filling A Vacancy on the Shakopee City Council, and moved its adoption. The City Administrator read the resolution. Roll Call: Ayes; Cncl. Leroux, Vierling and Mayor Reinke Noes; Cncl. Lebens and Wampach Motion carried. Wampach/Lebens moved to nominate Melanie Kahleck to serve as a member of the Downtown Ad Hoc Committee. Motion carried unanimously. Leroux/Wampach moved to suspend the rules and appoint Melanie Kahleck to the Downtown Ad Hoc Committee, this evening. Motion , carried unanimously. The City Administrator introduced discussion on the state mandated comparable worth. The Finance Director explained the rational behind the comparable worth program that staff is putting together and touched on some of the highlights. The City signed up with the Control Data Study almost two years ago. Approximately 150 cities were involved in doing the evaluation of assigning points to the value of a job to the City. The point values from the study are called the job value. The i y af"9tTani�au�".,.•'!�'b7 ur.x Hullander/Leroux moved to take the Coumty/Hospltal parking lot agrwrnSs ofi:_tFit_ .. table. Motion carried unanimously. Lebens/Colligan moved to approve the Scott County and St. FrannieHospital parking lot agreements with the City as to form, and authorize the proper City officials to execute them pending County and Hospital acceptance. Discussion followed. Qp Leroux/Colligan moved to amend the parking lot agreements with Scott County and a St. Francis Hospital as follows: In the County agreement, to insert in subsection 0 3.03 and in the Hospital insert in subsection 3.05 the statement "In the event 1,i0 of a lack of coordination between the County and the Hospital, the City shall be- come thn coordinating entity." Roll Call on amendment: Ayes; Lebens, Reinke., Leroux, Colligan Noes; Hullander Motion to amend carried. Main motion as amended carried unanimously. The City Attorney asked for a consensus regarding whether Council wanted to regis- ter the parcel of land it just bought from the Milwaukee railroad, or if it wants to wait to see if the railroad accepts the City's offer for the additional land and register both parcels at the same time, thereby saving about $250. The con- sensus was to wait to see what happens on the other parcel. Discussion was held on the Five Year Capital Improvement Program, with consensus being taken on several items for a charge in priorities, including: #7 - Eaglewood road reconstruction: take out of plan; #14 - CR83: Petition the County for a change in their priority, to let them know this is a top priority item for City. Also, that any additional tax incre- ment funds be used to upgrade CR83 to CR16; #5 - Request County make a study of 4th Ave. , Fillmore to Fuller, along with both County road projects; #22 - Request State to review T.H.300 & mail entrance for a turn lane and make this a higher priority item in light of the possibility of the moving of the Reformatory; #37 - Pavement Evaluation: Take $20,000 out of sealcoating budget for i of this study. Discussion was held regarding a consensus for appointment of a new Councilperson to fill Cncl. Hullander's seat in January. Cncl. Reinke asked if he could get a consensus of the Council that will be seated then so that person can be asked about it earlier and given a chance to be informed on what the Council is working on now. Discussion followed. Cncl. Hullander asked to be excused at this time. Leroux/Colligan moved that the City advertise for applicants to fill Cnel. Hullander's seat which will be vacated January 1, 1982, and that applications will be taken until December 31, 1981. Motion carried unanimously. Colligan/Lero•.mc moved to adjourn to Tuesday, November 17, 1981 at 7:30 P.M. Motion carried unanimously. Meeting adjourned at 11:22 P.M. Judith S. Cox City Clerk Diane S. Beech Reco+d7na Secreiary RESOLUTION N0. p62P A Resolution Declaring a Vacancy on the Shakopee City Council WHEREAS, Dean Colligan, a valued member of the Shakopee City Council, resigned big office effective August 14, 1986, and his resignation was accepted with regret, and WHEREAS, as a result of said resignation there exists a vacancy on the Shakopee City Council for the unexpired term of Councilman Colligan's term of office which would expire the last day of December, 1987 or until his successor is elected and qualified. THEREFORE, BE IT RESOLVED BY THE Shakopee City Council in meeting assembled that it finds that a vacancy does exist in the membership of the Shakopee City Council for a term ending the last day of December, 1987, or as soon thereafter as successor is elected and qualified. -H Passed in session of the Shakopee City Council held this L- f day of 1986. Mayor of the City of Shakopee ATTEST: n P /,✓ 'City Clerk Prepa d and approved as to form this 8th day of September, 1986. City Attorney N- -5 MEMO TO: John R. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: 1988 Liaison Appointments DATE: December 30, 1987 Introduction The attached lists the Council liaison appointments made in 1987. Council should consider and make appointments for 1988. In addition a councilmember should be appointed to serve as an ex officio member on the Shakopee Valley Convention and Tourism Bureau. The Bureau meets once a month on Tuesdays from 8:00 to 9:00 or 9:30 a.m. Resolution No. 2667 adopted on December 16, 1986 provides that an employee may request a hearing before an appeal committee. The committee shall be comprised of two Councilmembers and the City Attorney. The Councilmembers names shall be drawn by lot on a case by case basis. There is no request for the establishment of this committee at this time. Action Requested 1. Appointment of Acting Mayor for 1988. 2. Make liaison appointments to: Shakopee Community Services - Shakopee Public Utilities Commission Planning Commission Hazardous Waste and Sewer Service Board Purchasing Committee Downtown Committee Sewer Backup Claims Committee (3 members) Shakopee Valley Convention and Tourism Bureau JSC/jms 1987 COUNCIL LIAISON APPOINTMENTS Shakopee Community Services John Leroux Shakopee Public Utilities Commission Jerry Wampach Planning Commission Steve Clay Hazardous Waste and Sewer Service Board Gloria Vierling Purchasing Committee Gloria Vierling John Leroux Downtown Committee - Jerry Wampach Sewer Back-up Claims Committee Jerry Wampach Steve Clay Gloria Vierling Vice Mayor John Leroux Appointments made 1/6/87 III I MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk � I RE: Appointments to Suburban Rate Authority for 1988 DATE: December 30, 1987 Introduction It is necessary to designate the director and alternative director from our community to the Suburban Rate Authority for 1988. In the past the Mayor and the City Administrator have been designated as the director and alternate director. Action Requested 1. Insert into the attached resolution the desired names. 2. Offer Resolution No. 2855, designating Director and Alternate to Suburban Rate Authority, and move its adoption. JSC/jms RESOLUTION NO, 2855 A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows: is hereby designated to serve as a director of the suburban Rate Authority, and is hereby designated to serve as alternate director of the Suburban Rate Authority for the year 1988 and until their successors are appointed. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of 1988. Mayor of the City. of Shakopee ATTEST: City Clerk Approved as to form this day of 1988. City Attorney MALKERSON MOTORS, INC. Hwy. 101 East P. O. Boz 98 Phone: 4455700 SHAKOPEE, MINNESOTA 55379 CHEVROLET ��F!tt,..,, ® F-11GI]y pA 5�5198g MAYOR AND CITY COUNCIL MEMBERS JANUARY 4 , 1988 CITY OF SHAKOPEE SHAKOPEE, MINNESOTA Dear Mayor and City Council Members: I am dismayed to hear that the City is considering the fencing off of a lot while both the City and I are negotiating concerning it. My company has used and improved the property for more than fifteen years, plus we have paid the property taxes for this past year. It is the opinion of my attorney that my company may in fact own the lot under the doctrine of adverse possession. I would like to suggest that the City Council ask the city staff to investigate the facts concerning the prior use of the property and to ask the City Attorney to render an opinion by the next Council meeting as to who owns the lot. If the City does own the lot then I would be glad to submit an offer based upon an appraisal within two weeks thereafter for your review. Malkerson Motors has been in business in this city since 1959 and we feel this procedure would be fair to everyone concerned. S/iinceerr/ly, A. C. FISCHER President ®■ IyU Julius A.COLLEH, 11 a ATrOHNEY AT LAW niz-ws-�z.w SHAKOPEE.MINNESOTA ns3r9 MEMO TO: SHAKOPEE CITY COUNCIL Vk FROM: JULIUS A. CULLER, TI, CITY ATTORNEY DATE: DECEMBER 29, 1987 IN RE: MALKERSON MOTORS OCCUPANCY OF CITY LAND INTRODUCTION: Malkerson Motors has occupied and used Lot A and the West 20 feet of Lot B, Block 30, East Shakopee for several years. A nominal rent payment has been made. The land serves no public purpose. The Staff has considered the advisability of selling. BACKGROUND: Malkersons used and occupied the above described land as above set forth. The land serves no public purpose in its present posture and the Staff has explored the possibility of sale and had Maggie Klein of Laurent Realty appraise the tract. The appraisal was $30,100. Mr. Al Fisher of Malkerson Motors met with the City Administrator, the City Treasurer and the City Attorney. He. felt the appraisal was too high but offered to get back with a counterproposal. This was in August. Mr. Fisher has not beeaheard from since. The City Attorney attempted to reach him by phone, was advised he was not in, requested that his call be returned but this never happened. Attempt was again made by phone on September 25, October 21, October 30 and November 3 unsuccessfully. FUTURE ACTION: (1) Allow present situation to continue; (2) Evict Malkerson Motors from the property and fence it in; (3) Put the property on the open market for sale; (4) Enter into a formal lease on adequate terms and enforce it. RECOMMENDATIONS: Numbers 2 and 3 above. ly V JULIUS A.CoLLEa, R a ATTonwEY AT LAW siz-cos-izaa rasa isao SI KOPEE, MINNESOTA 55379 MEMO TO: SHAKOPEE CITY COUNCIL FROM: JULIUS A. COLLER, II, CITY ATTORNEY '1t—D)`) DATE: DECEMBER 29, 1987 IN RE: BACKSTRETCH RV PARK AND CAMP GROUNDS 8855 - 13th Avenue East Shakopee, Minnesota 55379 BACKGROUND: The Legislature has authorized the imposition of a tsx up to 3% on gross receipts for the furnishing for consideration of lodging at a hotel, motel, rooming house, tourist court or resort other than the renting or leasing for a continuous period of 30 days or more. MSA 447A.018. The City has adopted the provisions of the State law and has made demands for reports and payments from Backstretch. No report has been filed after April, 1987. Backstretch advises that the levying of a lodging tax on campgrounds is not within the parameters of the statute and they are withholding payment. RECOMMENDATIONS: Either repeal the adoption of the provisions of the above statute and refund payments made thereunder or instruct the City Attorney to institute suit to compel compliance with the law. MEMO TO: Mayor and City Crnmncil FROM: Jobn K. Anderson, City Administrator RE: Council Meeting Procedures DATE: December 30, 1987 Introduction January 5th being the first meeting of a new year, I thought it would be a good time to review our 1987 worksession materials on Council procedures. What's your reaction looking over the last 12 months? This is a good opportunity to take stock and fine tune the procedures f= previous years if you have good suggestions. Review of 1986 Procedures 1. Hoa Councilimmbers get items on the agenda. Call and ask staff to place a note about the item under Other 1usiness on the upcoming agenda. After discussing the item with our members of Council, a motion can be made to take whatever action is appropriate. 2. Stopping time is 10:30 p.m. or ll:oo p.m. when there is a HRA agenda. 3. Rhe Chairman will con7e t on issues last and try to facilitate discussion. 4. The chairman will make an informal effort to "go around the table" for comments. 5. there should be a self imposed limit of two segments per item. 6. Coudncilmamlwrc are urged to use "Hoa to Aid Discussion by Asking the Right Questions" (attached and in plastic cover also at council table) (Also attached is a list of notions in order of precedence to trove the discission along to canply with $2 above. Council has also asked the City Adm;nistrator to use the same tools to help move discussion along.) 7. Procedures for Public Hearing: a. mayor announces and enphasizes publis hearing rules: 1) Citizen give name and address before speaking. 2) Everyone speaks once before a second chance to speak is given. 3) Citizens speak to Chair or Council not other members of the audience (to avoid back and forth discussions) . b. Council discusses issue before opening up to the audience. c. open discussion up to the audience. S. All items to be acted on should be on the agenda with canpleted staff work. I4 (-J 9. Staff's role and responsibilities for cagrleting staff work for agenda items: a. What a good staff report should accomplish. 1) Introduction 2) State problem or issue 3) List alternatives with pros and cons 4) Make recommendation 5) State "Action Requested" b. The staff report process. All information on an agenda item should be presented to all Counnci7memhers in the staff report. (Problems arise when information is not in the agenda packets and therefore not available to all Coucilmemhers.) c. Calls to City staff - the 20 minute rule of thumb means any requests to staff requiring more than 20 minutes to handle should be handled under No. 1 above. d. When to ask questions about agenda items - Monday or Tuesday before the meeting whenever possible. e. When to ask staff to follow-up on miscellaneous items - for e>mWle: potholes, junk cars, etc., should be covered when first received by Councilmemoer, not "saved" for the Council meeting. This insures a quick response to the citizen's request. f. Responses to citizens' complaints about City staff handling of a problem, etc. Council's response should normally be, "I'll check into it and call you back". Avoid "taking sides" until all rhe facts are known. g. Wnat to do when staff comes to Councilmemlxrs about a problem or item on the agenda. Request that the staff persons take their concerns through the staff report process (see 9b) . 10. Use of Council worksessions (i.e. committee meetings) . The ability of City Council to effectively make decisions at public Council meetings depends in large part on haw Council conducts its meeting and haw the information necessary to make those decisions is provided to all Council- me,nhers. The meeting procedures and the staff memo system outlined above will pay a key role in determining the effectiveness of the Council. If you have questions about the material in this memo or would like to suggest changes please plan to do on Tuesday. Action Requested Pass a motion accepting the Council meeting procedures for 1988 as outlined in the Council memo regarding the subject dated December 30, 1987. JRA/jms -BY ASK:SG BIGHT QU STiO\S* ?n Dc'_:ne Prcblems : 1 , As I understand it , the problem fs. . . . does anyone have - - additional intorma_tion on the issue? Would anyone care to sugll,cs facts we need to better understand the issues involved? 'ro Broaden Pa rtici anti on : 1 . We 've heard from sume of you. Would others who have not spoken like to add their ideas? 2 . How do the ideas presented so far sound to those of you who have been thinking about them? 3 . What other issues related to this problem should we discuss? TO Limit Par:iCi Dation: - - 1 . (To a dominating pa-ticipant) We appreciate your ideas but pe-haps should hear from others . Would some o_' you who have not spoken care to add your ideas to thosealready expressed? - 2 You have -made, several good comments and I wonder _: some- I - one else might like to ask a question or make a statement? 3. Since all e= the g-ou? has not yet had an cppertun.f:y to speak, I wonder if you would 'hold your comments until a __tole 1at__ . - - - To ton..5 D: cq cci nn 1 , Where are we in relation to the decision we need to make? - 2 Would you 1`ke to ^,ave r.._ review my. understanding cf whgt ' s - -Deen said and where we are? 3 That ' an :r- -es:ing comment . However, I wend.-. _- r__ates exact y to the ^-„ em thz: ' s .._fere _s? 4. As I und=_>:and _f , t..4_s _s :'❑e problem. . . . . .. c_ t _-_ adds- , _oral comments oe:crewe come to a de__s_c-. ? . ^n move Tin erirg nn, - wonder - we 've spar: enough time on this and are cezcy to move along to . . . . ? . 2. rave we pone zo .is zsp=f: : the roblem --- enough so --hat we could sh i:t� our a___nz_�on to. .. .? . .. - . 3 . In view the ^'r.�g - _ a.z dm a items (er - ... .. _ e 've _ to zd iourr) would..._- be .well••.o gooto the next cq_eS:4 cn - Defcr; us? - ?o neva -he 'cont E�•ai u2:e �"+c re 1 : :s : _ - 1 . Do any cf you have the -feeling we arc at an impasse on this issue? 2. Should we look at our original objective for this discussion i and see how close we are to it? 3 , Now that we are nearing the end of the meeting would anyone like to suggest how we might improve our next meeting? 7o 'Helm Reach A Decision : 1 . Do I sense an agreement on these points . . . . ? 2 . We seem to be moving toward a decision that would . . .. (Chairperson describes decision) Should we consider what it will mean in terms of . . . . if we decide this way? - 3. What have we accomplished up to this point? 5. Would someone care to sum up our discussion on this issue? To Provide Continuity: - - 1 . At our last meeting we discussed this issue. Mould someone care to review what we covered then? 2. Since we will not- complete this discussion at this meeting, what are .some of the issues we should take up at the next .. mee-irg? - 3 . Would someone care to suggest additional information or . issues we need to consider before our next meeting? Adapted from "working with Croups", Lizette We._s , Director of Public Affairs , Association of Bay Area Governments , -. . Berkeley , California . - ) LJC"::D IN C^.DCR OF YY._:11::5[ for !otic-•.:al rbtio-s• riich have no rank •eonD themselves) / �\ Cd i Fix time to Ad}curn Adjourn • PRIYI!r.r • Take Aress ED BDTID;;S' - Ivestion of - '-- PrivilePe ` Ci77 for orders of :he Day _ / APP-ai \ . . Divisicn o! AsseCSly jgl Division oft - G Y Fillim E7xr.'rz • f Ohj ec:ion F� _ _ II;CI_"H:.7AL � Ptrlitmen:a:}• InnuS:y - ll - PcSrt of Info-x:icn 1' Poiret o` Order . Y - . . Read Pa Pers SNthdcd :a Rules ` 1;1:I;d rtH 2 IIB:1 on t lay C: the Jah, .. • ih' P:eyi Vus C-ves:icn (Close DCZ!zt) ' j tir..it _ d-DCS-:- . ' Pcs:.^ene to a DCfinite Time _... ._ SDES7O7;.P,T Re`er to a C.-^i:. . __ I:eTIDBS - AaCrd :hC Anecdaes: '/ Pes:oone Irdef is L•Ciy tl's:elianCCnz r:o:inrz 2f ter action has LCen •atee on fain or rrS r.:ipzl FC:iCc: iz kC fo-a .c tie (undea.-ao7e) R^_.Sed • - RCConsiC:r . . Cnti`,^ (:Che to hJ.l +0�a TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Resolution No. 2859 - 1988 Pay Plan DATE: December 31, 1988 Introduction There is an error on the 1988 Payplan that has been brought to my attention. Background When preparing the underlying schedules for the 1988 Payplan, I made an error in entering some data.—Resolution No. 2859 will be on the table with the correction for the January 5, 1988 Council meeting. TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Resolution No. 2859 - 1988 Pay Plan DATE: January 4, 1988 Introduction There is an error on the 1988 Payplan that has been brought to my attention. Back round When preparing the underlying schedules for the 1988 Payplan, I made an error in entering some data. The result is an incorrect amount on the payplan for the Clerk/Typist II position. The top step was listed as $19,880 and should be $19,659. Request Council Adopt Resolution No. 2859, A Resolution Amending Resolution No. 2852 Adpoting the 1988 Payplan. RESOLUTION NO. 2859 A RESOLUTION AMENDING RESOLUTION NO. 2852 ADOPTING THE 1988 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the 1988 Payplan for the Officers and non-union employees of the City of Shakopee is hereby amended for the position of Clerk/Typist II to read as shown below. Step Step Step Step #1-Start #2-lYr #3-2Yr #4-3Yr 758 808 908 1008 -------- ------ ------ ------ $14,774 $15,727 $17,693 $19,659 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 19 City Attorney