HomeMy WebLinkAbout02/16/1988 MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Information Items
DATE: February 10, 1988
1. The Computer Committee has approved the new Recording
Secretary's use of a used Sterns Computer. After the recent
purchase of three new computers which are networked with the
mainframe, there was one used stand alone Sterns Computer
available for use by other departments, the City Attorney,
Recording Secretary, etc. The City Attorney has limited
office space and was not interested at this time. Other
department likewise were not interested in using the used
Sterns at this time. By having the Recording Secretary
place the minutes on the computer it will save time for
everyone and give us better access to the minutes in the
future.
2. Tom and Jim will be presenting information on the calendar
parking snow ordinance for discussion at our Monday,
February 22nd worksession when we review goals and
objectives.
3 . Attached is a petition for mediation services from Local No.
320 representing our Police Officers. This is step No. 2 in
standard negotiations and I will be explaining the City's
options at an upcoming Executive Session.
4. Attached is a letter from Bill Runge of Rahr Malting
regarding their willingness to have the railroad trackage
between Fuller and Atwood removed as part of the City' s
downtown street improvement project.
5. Attached is a letter from Larry Frank, Assistant Vice
President of Meritor Development Corporation, indicating
that they are working with Wetterlin Development
Corporation, the brokers for the Meadows property, to seek a
new developer and assume Meritor' s interest in the project.
6. Attached is the Shakopee Cable Commission's 1987 Annual
Report with a graph illustrating the number of monthly
subscribers they have had since 1984.
7. Attached is a copy of the SPUC 5 year Capital Improvement
Plan approved February 1, 1988. Please note that they have
include money in their 1989 and 1991 capital budget for
service area acquisition. This refers to purchasing of REA
service area within the Shakopee corporate limits. In both
1990 and 1991 they have included $50,000 to underground
power lines on Sommerville, etc. in coordination with our
downtown improvements.
8. Attached is a memo from Dennis Kraft regarding utilizing
bond attorney services.
9. Attached is a memo from Judy Cox regarding the
Council/Department Head Review of 1987 Goals.
10. Attached is the Revenue and Expenditure Report as of January
31, 1988.
11. Attached is billing summary from Krass and Monroe for the
period October 29, 1987 to January 18, 1988
12. Attached is the Building Activity Report for the period
ending January 31, 1988.
13. Attached are the minutes of the February 4, 1988 meeting of
the Shakopee Coalition.
14 . Attached are the minutes of the January 21, 1988 meeting of
the Energy and Transportation Committee.
15. Attached are the minutes of the January 13, 1988 meeting of
the Downtown Ad Hoc Committee.
16. Attached are the minutes of the January 4, 1988 meeting of
the Shakopee Public Utilities Commission.
17. Rod Krass filed our appeal of the Scott County Lumber
Company Conditional Use Permit Court of Appeals ruling with
the State Supreme Court February 10, 1988. A copy of the
five page appeal argument is on file should anyone care to
read it.
JKA/jms
I
PEllll(N 1 O 1`UlAl IUf SERVICES Date Received
m Mi 01 A:10:1 SLRVILLS (PUBLIC SECTOR) case Number J[
205 Ai,PURA AVENUE
ST. PAUL, MINNESOTA 55103 History FileCjor Day 60 Day:
Mediation Period Commences on
Mediation
Pernod Ends on
Gaac of Petitioning Organization: TEAMSTERS LOCAL NO. 320
Address: 3001 University Ave City: Minneao01is, State: MN Zip: 55414
Phone: (618 331-3873
Name of Representative: Robert J. Weisenburger, Business Agent
Address: Same as above City: State: Zip:
Phone: ( )
Name of Other Party: CITY OF SHAKOPEE
Address: 129 E. 1st Ave.
city: Shakopee, state: MN Zip: 55379
Phone: ( )
Name of Representative: _ Mr. John Anderson City Administrator
Address: Same as above City: State: Zip:
Phone: (612 445-3650
Name and Address of Additional Persons to be Notified of Meetings: �
Type of Governmental Agency Involved: Qounty (Municipality [3chool Dist. DpBdComm. D tate/U of M
Type of Mediation Requested: Contract ® Grievance C
Type of Bargaining Unit Involved: (file a separate petition for each appropriate unit)
Check the ONE designation which is most applicable:
K-12 Teachers _ Registered Nurses/LPN - Technical
7{S� Police/Fire/Corrections Clerical/Administrative Higher Education Instructional
Tupervispry Social Services — Wail to Wall
Confidential Maintenance 8 Trades — Other Professional
Principals/Asst. Principals _ Service 8 Support _ Other
Status of Employees Involved: M Essential [3 Other Than Essential
%umber of Employees in Unit: 15 approx. Number of Prior Meetings Held: 0
Concise Statement of the Nature of This Dispute and Unresolved Issues: Wages Fringe Benefit
and contract language
Date Current Contract Expires: 12/31/87 Check if This is a First Contract ED
Date of Petition: 2/4/88 /p����/
Date Copy Sent to Other Parties Listed Above: 2/4/88 .t/iWtir-Cf'�jJ_ _
tAu i r z dbignature U'"
Business Tit
Ttt NAL
arson rant ngthisetition
DO NOT WRITE BELOW THIS LINE
R OFFICE USE ONLY
Mediator Assigned: Date Assigned:
Date of First Mediation Session: Number of Mediation Sessions Held:
Date Impasse Certified: Date Arbitration Requested:
Date Arbitration [] Accepted [] Rejected: Date Final Positions Due:
Date Referred to PERE: Date Arbitration (ward Received: -
Date Strike Commenced: _ Date Strike Ended: Work Days Lost: -
Total Settlement Cost: _ Wage Cost: Fringe Cost:
Additional Information:
New Contract Expiration Date: _ _ Date Case Closed Out:
our. rn..•
-,nn, e,
Gil
�A
RAHR MALTING CO.
SHAKOPEE,MINNESOTA 55379,PHONE 612/445-1431
FEBO
February 8, 1988 7y OF ;^ zr-=--
Mr. Barry Stock, Administrative Assistant
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Dear Mr. Stock,
Thank you for your letter of February 1 outlining
the proposed plans by the City regarding the Soo
Line railroad trackage East of Scott Street.
We would have no objection to the City's proceeding
at any time on your Phase I. As outlined in your
letter and map, this is removal of the Soo. Line
trackage between Fuller and Atwood Streets .
Your Phase II pertains to Soo Line trackage between
Atwood and Scott Streets . This is utilized by the
railroad for car storage now, and might be of even
greater importance to us in the future. However,
we would not object to the trackage removal there,
provided it was replaced with a like amount of
trackage that was fully accessible for rail car
handling nearer to our plant.
We would be happy to discuss this further with
You at a mutually convenient time .
Sincerely,
RAHR MALTING CO
William J1 Runge
xc: J.R. STILLMAN
MINNEAPOLIS,MINNESOTA.SHAKOPEE MINUFcnrn
Mentor Development Corporation
3800 West 80th Street. Site 1206
&oomington, ON 55431
612-921-5950
hEr're�,V.
February 2, 1988 „Mere
198E
Mr. Doug Wise hRYGFrE
City Planner
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Dear Doug,
I regret to inform you that Meritor Development Corporation is not
able to proceed with the Meadows development in the= city of
Shakopee.
Meritor Development Corporation's parent company made the decision
not to pursue the development of single family residential property
in the city of Shakopee at this time.
I am presently working with Wetterlin Development Corporation, the
brokers for the Meadows property, and seeking a new developer to
assume Meritor's interest in this project.
Future correspondence regarding this property should be sent to Mr.
Samuel Wetterlin, Halpern and Druck, Attorneys at Law, 1709
Northstar West, 110 South Seventh Street, Minneapolis, Minnesota,
55402. Because I am assisting Mr. Wetterlin in the search for a
new developer of this project, I would appreciate a copy of any
correspondence that you sent to him to be sent to me.
If . you require any additional information regarding this, please
feel free to call me at my office.
Sincerely,
4 // <-�
Larry D. Frank
Assistant Vice President
921-5951
LDF:fbe
cc: Samuel Wetterlin
1987 ANNUAL REPORT
Shakopee Cable Communications Commission
ONGOING ADMINISTRATION - Monitoring performance of and compliance
with the franchise ordinance.
Commission
Action
4/2/87 Character Generator Request - The Shakopee School
District requested the Cable Commission to direct
the Shakopee Access Corporation to release desig-
nated character generator funds and I-Net funds
for the school's aquisition of a character generator.
The Commission moved to approve the School's request
and requested the Shakopee Community Access to
release funds to the School District in an amount
not to exceed $6,380. The Commission also acknow-
ledged that the remaining $1,720 in the Access
Corporations Character Generator and I-Net Equipment
Account would be designated to the City of Shakopee
for future Cable Equipment purchases needed for City
Hall or Shakopee Community Services.
4/2/87 1987 Cable Commission Annual Report - The Commission
moved to approve and submit the 1986 Annual Report to
City Council.
4/2/87 Public Access Studio Contract Extension and Amendment
The Commission moved to approve the Shakopee Public
Access Studio Service Contract Agreement as amended
and recommended that the Shakopee Access Corporation
enter into a contract with New Frontier Productions
for and additional year of service. (The Shakopee
Access Corporation concurred with the Commissions
recommendation. 4/16/87)
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Shakopee Public Utilities Conmiission
5 year Capital Improvement Plan
Draft date 2-1-88
APPROVED DATE 2-1-88
1988
A. Office and Administration
1. computer $ 20;000
2. misc. equipment 10;000
30,000
B Electric
1. transformers 83,000
2. meters,services 31,000
3. 13.8 kv feeder,Blue Lake 70,000
4. 2 mi OH line,30,Apgar & Co.. Rd.78 28,000
S. add'1 phase Co.Rd 42 20,000
6. pole yard screening,etc. 7,000
7. replace sta. wagon 12,000
B. eng. study,downtown UG elec. 10,000
9. 1� mi OH Co.Rd.77 & 78 23,000
10. replace pick up truck # 617 12,000
11. substa. bay ckt #9 50,000
12. misc. UG lines 40,000
13. service area acquisition 40,000
14. 35' bucket service truck 30,000
15. bobcat & trlr. 13,000
16. Bldg. refurbishing . 7,000
17. Misc. shop equip. 10,000
18. Elect. share of office - 22,500
508,500
C. Water,operating funds
1. Meters - 7,000
2. Pump mtce #3 well 15,000
3. pumphouse #2 fence removal 4,000
4_ replace pick up truck #615, 14,000
S. pipe locator - 1,000
6. fence replacement, .standpipe 7,000
7. hydrant replacements -.6,000
S. misc. system improvements 15,000
1qp reffurb'$}}a�GP.He #2b 5
1.1. wd2ei slldLe oefo Eice
D. Water,restricted funds Trunk fund: 129,500
1. oversizing,Co.Rd 17 12,000
2. oversizing,13 th Ave 40,000 _
3. oversizing Heritage plat 24.000
76,000
i
1989
A. Office and Administration
1. general $ 10,000
B. Electric
T. transformers $ 89,000
2. meters,services 33,000
3. downtown Ug lines 50,000
4. reconductor ckt #7, 1 mi 15,000
5. OB lines, and equip. 64,000
6. UG lines,and equip46,000
7. Service area acquisition 500,000
8. Misc. shop equipment 10,000 -
Electric share of office 7,500
807,000
C. Water,operating funds
1. meters - - 8,000
2. central: control' system 60,000
3. Pump mtce #4 well (5 yeah- - 5,000
4. hydrant replacements 6,000
5. misc. system improvements 13,000 -
6. conn_ study update 6,000
7. water share of office 2,500
100,500
D. Water system,restricted funds,trunk fund
oversizina 50,000
1990
A. Office and administration
1. general $ 10,000
E. Electric
T. transformers $ 90,000
2. meters and services 35,000
3. OH lines and equipment 65,000
4. UG lines and equipment 60,000
5. replace chasis truck #616 40,000
6. downtown UG �g;888
7. misc. shop equip. -
Electric share of office 7,500
359,500
C. Water,operating funds
1. meters - 9,000
2. #2 well improvement 25,000
3. tank #3 repainting 100,000
4. replace truck #620 16,000
5. misc. equip. 5,000
water share of office 2,500 157,500
D. Water,restricted funds , trunk fund
oversizing 50,000
+15,000 UG = aware new sub. div. in new area
7
1991
A. Office and administration
1. general 5 16,000
B. Electric
1. transformers 90,000
2. meters and services 35,000
3. OH lines and equipment 60,000
4. UG lines and equipment 60,000
S. downtown UG 50,000
6. trucks replaced s misc. equip. 20,000
Service area acquisition 500,000
electric share of office 12,000 827,000
C. Water,operating funds
1. system improvements 20,000
2. misc. equip. 5,000
3. water share of office 4,000
29,000
D. Water,restricted funds trunk s Conn. fund:
T. new well-(Conn. fund) 300,000
2. oversizing (trunk fund) 50,000
1992
A. Office and administrationI'
1. general s 16,000
i
B. Electric
1. transformers 90,000
2. meters and services 40,000
3. OH lines and equipment 50,000
4. UG lines and equipment 70,000
5, refurbish downtown sub. 200,000
6. trucks replaced & misc. equip. 20,000
7. elect share of office 12,000
482,000
C. Water,operating funds
1. misc. system improvements 30,000
2. misc. new equip. 5,000
3. water share of office 4,000
39,000
D. Water,restricted funds, trunk fund:
oversizing 70,000
2-1-88
AVAILABLE CASH RESERVES PROJECTION
ELECTRIC FUND
begin temp. capital end
balance dep'n income cashflow expens6 balance
1984 563,000 111,000 256,000 34,000 (60,000) 840,000
a
a
� 1985 840 113 456 88 (185) 1,197
E
U
6
1986 1,197 123 446 (76) (297) 1,349
1987 1,349 125 250 0 (300) 1,424
1988 1,424 125 250 0 (508) 1,291
O
U 1989 1,291 130 250 0 (808) 863
h
� 1990 863 150 250 0 (360) 903 I
a
1991 903 155 250 0 (827) 481
1992 481 170 250 0 (482) 419
Available Cash-Reserves Projection
Begin Temp. Capital End
Balance Dep'n income Cashflow Expense Balance
water,operating funds
a 1984 350 Be (48) (13) (103) 275 Note: This'fw
t.
� - is reserves'fo:
U 1985 275 92 (23) (87) (48) 20 normal opera-
tions and
1986 207 108 (68) .62; (154) 155 maintenance.
p 1987 155 110 7 0 (148) 124
m
F
1986 124 110 (29) 0 (130) 75
C•
x 1989 75 115 0 0 (100) 90
d
1990 - 90 120 0 0 (158) 52
1991 52 130 0 0 (29) 153
1992 153 140 0 0 (39) 254 _
Water,Connection charge fund
t
1984 247 0 300 0 0 324 Note: This fur
a 1985 324 0 230 0 0 553 is building up
for another
1986 553 0 155 0
(125) 583 watertank in
1987 583 0 100 0 (50) 633 Years #2000-
2005.
1988 633 0 100 0 0 733
O
H 1989 713 0 80 0 0 813
U
1990 813 0 80 0 0 893
c i
1991 893 0 80 0 (300) 673
1992 673 0 80 0 0 753
Water,Trunk fund
4 1984 13 0 (3) D 0 10 Note: ^his func
1985 10 0 152 0 (15) 148 may build up a
c surplus or
1986 148 0 20 0 (15) 153 deficit from
1987 153 0 16 0 0 169 time to time.
0
1988 169 0 20 0 (76) 113
H 1989 113 0 20 0 (50) 83
u
1990 83 0 30 0 (50) 63
a 1991 63 0 30 0 (50) 43
1992 43 0 30 0 (70) 3
U
MEMO TO: John E. Anderson, City Administrator
FROM: Dennis R. Kraft, Community Development Director
RE: Utilization of Bond Attorney Services
DATE; February 11,1988
As happens every Spring, the Minnesota Legislature is once
again considering amendments to the Tax Increment Financing (TIF)
Law.As a way of looking after the Communities' interest I am
serving on a League of Minnesota Cities /National Association of
Housing and Redevelopment Officials (LMC/NAHRO) Committee which
is working with various Legislative Committees in an attempt to
insure that the interest of Minnesota's cities is taken into
consideration. I believe that you served on this committee in
previous years. As a part of this process there is a need from
time to time to analyze proposed bills in order to determine
their impact on the City of Shakopee. In that Jim O'Meara has a
very good background on the various Shakopee TIF projects I will
be periodically consulting him as new legislation is made
available.
As you are aware Mr O'Meara has recently moved to Briggs and
Morgan from O'Connor and Hannan. \�///
MEMO TO: Mayor, Councilmembers and Department Heads
FROM: Judith S. Cox, City Clerk
RE: Council Department Head Review of 1987 Goals
DATE: February 11, 1988
This is to remind you that the Council/Department Head review of
the 1987 Goals will take place on Monday, February 22 at 7: 15
p.m. at St. Francis Regional Medical Center.
We will meet in the Health Education Room which is right next to
the cafeteria. (We met there before. )
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76
KRASS & MONROE CHARTERED
327 South Marschall Road RECEIVED
Shakopee, MN 55379
NOV o 21987
CITY OF SHAKOPfE
City of Shakopee BILLING DATE 10-29-87
129 1st Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s)
Previous New Payment Current
Balance Billings Received Balance
-------- -------- -------- -------
16-11373002-1 General
$302.00 $76.60 $302.00 $76.60
18-11373117-1 Prior Lake Spring Lk Watershed Dist
$12.50 $50.00 $12.50 $50.00
18-11373161-1 Shakopee Recreation TIF
$31 .00 $0.00 $31 .00 $0.00
18-11373164-1 101 Frontage Acquisition
$0.00 $82.50 $0.00 $82.50
18-11373177-1 Mining CUP
$152.00 $93.00 $152.00 $93.00
18-11373184-1 condemn for rd to PH Addn(BILL APP)
$115.00 $62.50 $115.00 $62.50
18-11373200-1 Eminent Domain
(Perry - BILL PROJECT)
$109.00 $191 .35 $109.00 $191 .35
18-11373201-1 Minnesota Valley Restoration
Project
$46.50 $40.50 $46.50 $40.50
#############################################################
PLEASE INCLUDE COPY WITH PAYMENT.
###########################THANK YOU! ########################
ll PAGE 2
City of Shakopee BILLING DATE 10-29-87
129 1st Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s)
Previous New Payment Current
Balance Billings Received Balance
18-11373204-1 Starwood
$2,383.90 $353.50 $2,383.90 $353.50
18-11373205-1 L&D Trucking
$199.00 $993.30 $238.00 1 $954.30
18-.11373206-1 Ferguson Torrens e°
s7
839.00 $0.00 $0.00 GYYoV $39.00
18-11373207-1 Fiscal Disparities Tax Increment
$31 .00 $15.50 $31 .00 $15.50
18-11373208-1 Fire Dept. Fox Dismissal
$46.50 $31 .00 $46.50 $31 .00
B-11373209-3 Stonebrook
$0.00 $939. 11 $939. 11 $0.00
18-1373177B-1 Shakopee Lumber Co. Appeal
$2,005.00 $520.48 $2,005.00 $520.48
19-61373011-1 Prosecutions
$1 ,644.30 $1 ,477.50 $1 ,644.30 $1 ,477_ -
50
-----------------------------_-- ---_---
TOTAL $7, 116.70 $4,926.84 $8,055.81 $3,987.73
MONROE CHARTERED
327 South Marschall road _ I '
Shakopee, MN 55379
��'Crcl�Jgp
DELI ?1981
City of Snakopee 2ILLING DATE V-87
129 1st Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s)
Previous New Payment Current
Balance Billings Received Balance
-------- -------- -------- -------
18-113;3002-1 General -
$76.60 $1 ,250.00 $76.60 $1 ,250.00
18-11373117-1 Prior Lake Spring Lk Watershed Dat
$50.00 $211 .00 $50.00 $211 .00
18-11573164-1 SOI Frontage Acquisition
$52.50 $0.00 $82.50 $0_00
18-11373177-1 Mining CUP
$93.00 50.00 993.00
B-11373154-i condemn for rd to PH Addn (2ILL "APP)
$62.50 $39. 17 962.50 5.7.9. 17
t8-1i373200-i Eminent Domain
iPerry - PROJECT)
$191 .35 $28. 34 si?1 .35 $28.34
8-1 .373201-1 Minnesota valley Restorati^n
Project
$40.50 $0.00 940.50 50.00
PLEASE iNELuDE COPY ik_Tti r(yMEJ
Y.y.THAW.< YOU
IIPAGE 2
City of Shakopee BILLING DATE 12-10-87
129 15t Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Numoer RE Lines !
Previous New Payment Current
Balance Billings Received Balance
-------- -------- -------- -----_-
1S-11373204-1 Starwood
8353.50 $0.00 4353.50 50.00
i8-11373205-1 L&D Trucking
4993.30 425.00 4954.30 $64.00
i8-11373207-1 Fiscal Disparities Tax Increment
815.50 80.00 415.50 40.00
1B-11373206-1 Fire Dept. Fox Dismissal
431 .00 50.00 $31 .00 80.00
18-13731778-1 Shakopee Lumber Co. Appeal
4520.48 4392.25 4520.48 $392.25
19-81373011-1 Prosecutions
81 ,477.50 43, 114.70 81 ,626.90 52,965.30
----------------------------------------------
-UTAL 43,987.73 $5,060.46 44,098. 13 44 ,950.06
KRASS & MONROE CHARTERED fl
327 South Marschall Road
Shakopee, MN 55379
JAN 1 91988
City o4 Shakopee CIT Ydr 5t'iFiKO. EE
129 1st Ave. E. BILLING DATE 01-12-88
Shakopee, MN 55379 C L I I E N T 5 U M M A R V
Account Number RE Line(s)
Previous . New Payment
Balance Billings Current
-------- 9s Received Balance
18-11373002-1 General
161 $1 ,250.00 $374.50 $1 ,250.00
$374.50
18-11373117-1 Prior Lake Spring Lk Watershed Dist
16, $211 .00 $252.50 $211 .00 $252.50
18-11373137-1 Downtown Redevelopment
$0.00 $0.00 $0.00
$0.00
18-11373157-1 Racetrack Tax Increment District
$0.00 $0.00 $0.00
$0.00
18-11373158-1 Racetrack bond issue
$0.00 $0.00 $0.00
$0.00
18-11373161-1 Shakopee Recreation TIF
$0.00 $0.00 $0.00
$0.00
-8-11373164-1 101 Frontage Acquisition
$0.00 $0.00 $0.00
$0.00
8-11373177-1 Mining CUP -
$0.00 $0.00 $0.00
$0.00
8-11373183-1 Toro Bonds
$0.00 $0.00 $0.00 $0.00
TO MAKE YOUR TAX PREPARATION APPOINTMENT CALL
###Y#################### 445-5080 #########################
II PAGE 2
City of Shakopee
129 1st Ave. E. BILLING DATE 01-12-88
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s)
Previous New Payment Current
Balance- Billings Received Balance
18-11373184-1 condemn for rd to PH Addn(BILL APP)
63 . 431.. 551.41 $39. 17 $40.25
839. 17 840.25
18-11373185-1 Alltech Engineering Corp.
$0.00 $0.00 $0.00
80. 00
18-11373187-1 101 Bypass
$0.00 $0.00 $0.00
80.00
18-11373188-1 NSP Dispute over poles
$0.00 $0.00 $0.00
$0.00
18-11373189-1 Merchants Hotel Renovation
$0.00 $0.00 $0.00
80.00
18-11373192-1 Meyer Suit
$0.00 $0.00 $0.00
$0.00
18-11373195-1 City Hall Bonds
$0.00 $0.00 $0.00
80.00
18-11373196-1 Sewer Capacity Issues
$0.00 1 $0.00 $0.00
80.00
18-11373197-1 Annexation - Vierling
$0.00 $0.00 $0.00
80.00
8-11373198-1 Downtown Redevelopment
$0.00 $0.00 $0.00
$0.00
8-11373199-1 City Hall Bond Issue
gL '1310-11-1 ql $0.00
- $15.50 $0.00 815.50
B-11373200-1 Eminent Domain
(Perry - BILL PROJECT)
$28..34 $39. 17 $28.34 $39. 17
II PAGE 3
City o4 Shakopee -
129 1st Ave. E. BILLING DATE 01-12-88
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s)
Previous New Payment Current
-
BalanceBillings Received Balance
----_--
18-11373201-1 Minnesota Valley Restoration
Project
$0.00 $0.00 $0.00 $0.00
18-11373202-1 Brambilla Purchase
$0.00 $0.00 $0.00 $0.00
18-11373203-1 Schesso Boat Complaint
$0.00 $0.00 $0.00
$0.00
18-11373204-1 Starwood
$0.00 $0.00 $0.00 $0..00
18-11373205-1 L&D Trucking
$64.00 $0.00 $64.00 $0.00
18-11373206-1 Ferguson Torrens
$0.00 $0.00 $0.00 $0.00
18-11373207-1 Fiscal Disparities Tax Increment
$0.00 $0.00 $0.00
$0.00
18-11373208-1 Fire Dept. Fox Dismissal
$0.00 $0.00 $0.00 $0.00
8-11373209-3 Stonebrook
$0.00 $0.00 $0.00
$0.00
8-1373177A-1 Scott Cty. Lumber
$0.00 $0.00 $0.00
$0.00
8-1373177B-1 Shakopee Lumber Co. Appeal
$392.25 $0.00 $392.25 $0.00
JI . PAGE 4
City Shakopee
129 ist Ave. E. BILLING DATE 01-12-88
st
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s)
Previous New Payment
Billi
Balance Current
-------- ngs Received
________ ________ Balance
18-51373144-1 Chard
$0.00 $0.00 40.00
$0.00
18-51373153-1 Hardrives Suit
$0.00 $0.00 $0.00
$0.00
19-81373011-1 Prosecutions
)63 $2,965.30 $513.50 $2,965.30 $51350
TOTAL .
_________________________________________ _______________
,950.06 $1 ' __
235.42 $4,950.06
$1 ,235.42
KRASS & MONROE CHARTERED II
327 South Marschall Road
Shakopee, MN 55379
aC v Ge:
JAN1 91988
City of Shakopee C1TyQPS'1^'1�vFEE
129 East First Ave. ,BILLING DATE 01-18-88
Shakopee, MN 55379
ACC T NO. 8-SHA11373209-3A
RE: Stonebraok
PREVIOUS BALANCE
80.00
FEES FOR ONE HALF OF STONEBROOK DEVELOPMENT ACCOUNT.
$1 ,625.00 $1 ,625.00
TOTAL 81 ,625.00
PAYMENT RECEIVED
TOTAL PAYMENTS
$0.00
AMOUNT DUE 81 ,625.00
�*t:Nk:Y:ItM KMkt NMc t:FM:MtW#:t#Xt;N MtY*M<A:NRM:Y:t:kt*#7ttM1AA:M%tl#M:#MtM•M:tt•:kt
TO MAKE YOUR TAX PREPARATION APPOINTMENT CALL
Yk■:N■ t **YtMM:#M::k*tWYM:N 445-5080 1Kt X .W.YI:C Y:k M:KMttt#%kA:•*YYM:C
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT
PERMITS ISSUED January, 1988
Yr. to Date Previous Year
Number Number Valuation Number Valuation
Mo. Ytd.
Single Fam-Sewered 2 2 181, 400 1 1 70, 500
Single Fam-Septic - - _ 1 1 140, 000
Multiple Dwellings - - _ (4) (9) _
(p Units) (YTD Units) (-) (') - _
Dwelling Additions
Other '
Comm New Bldgs 67,000 - - -
Comm Bldg. Addns 1 1 - _ -
Industrial-Sewered - -
Ind-Sewered Addns - -
Industrial-Septic - -
Ind-Septic Addns - -
Accessory/Garages - -
Signs & Fences 5 5 5, 060 5 5 8,345
Fireplaces/Wood Stove - - - 1 1 3,000
Grading/Foundation - -
Remodeling (Res) 2 2 4, 200 3 3 7, 500
Remodeling (Inst) - -
Remodeling (Comm/Ind) 2 2 8, 500 3 3 26, 100
TOTAL TAXABLE 12 12 266 , 160 14 14 255,445
TOTAL INSTITUTIONAL - -
GRAND TOTAL 12 12 266, 160 14 14 255, 495
No. Ytd. No. Ytd.
Variances 1 1 1 1
Conditional Use 2 2
Rezoning - _ 1 1
Moving
Electric 19 19 _ 10 10
Plbg & Htg 10 10 15 15
Razing Permits _ _
Residential - _
Commercial - -
Total dwelling units in City after completion of all construction
permitted to date. . . . . . . 4, 187
Cora Hullander
Bldg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN JANUARY, 1988
7696 Signs of Quality 300 E. 1st Ave. Sign $ 900
7697 Gardner Bothers 2121 Heritage Dr. House 61, 400
'63
7698 Vital Signs 212 E. 1st Ave. Sign 500
7699 Shakopee Valley Ptg. 5101 Valley Ind. B. Alt. 4, 500
7700 Scandi Co. 1221 E. 4th Ave. Sign 3, 000
7701 Lon Carnahan 1725 W. 3rd Ave. Fence 200
7702 Wrath Const. 612 Monroe Repair 1,200
7703 Valley air One Valley Fair Dr. Ofc. Addn. 67, 000
7704 Don Dahl 2049 W. 12th Ave. Alt. 3,000
7705 Norris Management 1100 E. 4th Ave. Alt. 4, 000
7706 Arlo Rippentrop 502 E. 1st Ave. Sign _ 460
7707 Laurent Builders 1187 Limestone Dr. House 120, 000
13
SHAKOPEE COALITION
MEETING - FEBRUARY 4, 1988
The Meeting was called to order at 4:30 PM by Chairman Brian Norris in the Citizens
State Bank Community Room.
Members Present: John Anderson (City Of Shakopee), Betty McAndrew (Scott County
Extension), Maxine Kruschke (Southern Valley Alliance For Battered Women), Claude
Kolb (Knights Of Columbus), Brian Norris (Citizens State Bank), Gary Laurent
(Rotary Club), Nell Magnason (VFW Auxiliary), Phyllis Hussong (Community Action
Agency), Rev. Steven Homburg (Shakopee Ministerial Assn.), Susan Clark Harris
(Sexual Assault Program For Scott County) and George Muenchow (Shakopee Community
Recreation).
All members introduced themselves. The secretary distributed the current mailing
list and requested that corrections be made where applicable.
Phyllis Hussong reported on the Carver/Scott Food Shelf. In January 210 households
were served in the two counties. In Shakopee 58 households received assistance.
The Minnesota Food Share effort will occur in March. All local contributions
received that month will be matched by major businesses in the state. Publicity
on this effort will be arriving soon.
Gary Laurent, Co-Chair of the Shakopee School Referendum Committee shared with
information regarding that efffort. The event on March 8 asks for a 19.79 Mill
increase of which 9 mills will he continuous. If this issue fails, approximately
$600,000 will be cut from the 1988-1989 School Year Budget. Questions were answered.
Anyone having further questions are invited to call Gary.
John Anderson reported on economic issues within the community:
a. New owners at the Minnesota Valley Mall are in the process of re-arranging
stores with outside entrances to be erected on most. K-Mart will expand
and a theater tennant has been contracted. A Community Center to be built
by the City is being discussed.
b. The City Hall Project is on hold. The City is interviewing for a new City
Engineer.
C. Canterbury Downs is asking for a reduction in the Parimutual Tax that is
paid, with the reduction to be applied toward more winnings for the horse
owners. This a very important issue for this community! Support for
Canterbury is requested.
Maxine Kruschke reported that the Alliance now has a 24 hour crisis line. Commercial
banks were thanked for their generous financial support in this program. There still
are many battered women out there that are afraid to ask for help. A fund raising
pancake feed will be held at the Shakopee V.F.W. Club February 21.
Susan Clark Harris has her office at St Francis Hospital and is looking for volunteers
for her program.
The meeting was adjourned at 5:45 PM.
Respectfully submitted,
George F. Muenchow, Secty.
r�
Note: The following was extracted from the 3/28/85 meeting minutes. Let's all
make sure that not only that we are present at every meeting, but if we
must miss that we will have an alternate in our place. Let's bring in
representation from other groups in the area. Each one reach one is
still a good motto. Check the enclosed roster and see who is missing
and then do something about it.
The sole purpose of the Shakopee Coalition is to bring local Shakopee organizations
into a central forum where the exchange of ideas and community efforts can be
discussed, coordinated and acted upon efficently.
The Coalition itself doesn't take on community services. What the Coalition does
do is toidentifyproblems that can be acted upon by existing organizations.
The Coalition needs to expand participation by all organizations in Shakopee.
It is the hope that every church, service organization, individual, club or
association appoints a representative and an alternate to attend our meetings.
The Coalition is truly an organization that can directly affect the quality of
life in Shakopee in positive ways.
Lions Club t
Dennis L.Hron Scott County Human Services
' 1237 W. 6th Ave. Ms. Debra Determan
Shakopee, Mn. 55379 428 So. Holmes St.
Jaycees Shakopee, Mo. 55379
Mike Pennington SACS School
1722 W. Presidential Lane Ms. Jeanette Kleve
Shakopee, Mn. 55379 305 So. Scott St.
Shakopee, Mn.55379
Southern Valley Alliance
For Battered Women Ms. Becky Kelso
Maxine Kruschke, Director 1002 E. 3rd Ave.
P.O. Box 2 Shakopee, Mn. 55379
Belle Plaine, Mo. 56011 St. Francis Regional Medical Center
Rotary Club 325 W. 5th Ave.
Mr. Gary Laurent Shakopee, Mn. 55379
2415 Lakeview Dr. Citizens State Bank
Shakopee, Mn. 55379 Mr. Brian Norris
Knights Of Columbus 100 E. 4th Ave.
Mr. Claude Kolb Shakopee, Mn. 55379
710 So. Jefferson St. Shakopee VFW Auxiliary
Shakopee, Mn. 55379 Nell Magnuson
Scott/Carver/Dakota 1450 E. 4th Ave.
Community Action Agency Shakopee, Mo. 55379
Ms. Phyllis Hussong Lois Weckman
1257 Marschall Rd. 535} W. 5th Ave.
Shakopee, Mo. 55379 Shakopee, Mn.55379
Shakopee Chamber Of Commerce City Of Shakopee
Ms. Karen Martin Barry Stock
12745 No. Shannon Dr. 129 E. 1st Ave.
Shakopee, Mn. 55379 Shakopee, Mn. 55379
MCF/Shakopee Shakopee School District $720
Ms. Jerry Knutson Virgil Mears
Box 7 505 So. Holmes St.
Shakopee, Mo. 55379 Shakopee, Mn. 55379
Scott County Extension Shakopee Community Recreation
Ms. Marianne Kibler George Muenchow
123 E. 1st 129 E. Levee Drive
Jordan, Mn. 55352 Shakopee, Mn. 55379
City Of Shakopee Sexual Assault Program
Mr. John K. Anderson For Scott County
City Hall Susan Clark Harris
Shakopee, Mn.55379 St. Francis Regional Medical Center
Shakopee Ministerial Assn. 325 West Fifth Avenue
Rev. Steven Homburg Shakopee, Mo. 55379
107 E. 8th Ave.
Shakopee, Mo. 55379
Shakopee Eagles 84120 Aux.
Ms. Carol Wagner
1097 Jackson St.
Shakopee, Mn. 55379
League Of Women Voters
Ms. Ann Tuttle, Pres.
727 So. Shumway St.
Shakopee, Mn. 55379
ENERGY & TRANSPORTATION COMMITTEE
SPECIAL SESSION SHAKOPEE, MINNESOTA JANUARY 27,1988
Chairman Zeigler called the meeting to order at 7.00 P.M. with
commissioners Schmidt, Spiotta, Allen and Zeigler present. Also
present was Barry Stock, Administrative Assistant.
Allen/Schmidt moved to approve the minutes of the January 14,
1988 meeting as kept. Motion carried unanimously.
Mr. Stock stated that at our last meeting, the Kare Kabs Manager
explained that the Dial-A-Ride program is experiencing problems
servicing the number of Dial-A-Ride requests. Mr. Stock noted
that at the present time there is no period of the day that could
be considered slack time. Additionally, he stated that he has
received several complaints from residents who are dissatisfied
with the timeliness of the service being provided.
Mr. Stock pointed out that he has reviewed the 1988 budget
request to determine if there was adequate funds toprovidean
additional vehicle at this time. Upon review of the budget, Mr.
Stock stated that there is not adequate funding to provide an
additional vehicle for the full year without cutting evening
service or future Saturday service.
Mr. Stock noted that he has also investigated whether or not the
School District is receiving federal funds to transport
handicapped students utilizing our Dial-A-Ride Program. He
reported that Virgil Mears, Shakopee Assistant School
Superintendent informed him that the district is not receiving
federal funds for the students. Mr. Mears also stated that the
only time federal funds are disbursed to School Districts for
transporting the handicapped is when they are transported from
our School District to another School District. Mr. Stock noted
that given the School Districts current financial position he did
not think it would be appropriate for the City of Shakopee to
request the School District to consider funding a portion of our
Dial-A-Ride Program costs.
Mr. Stock then stated that he had investigated what other Dial-A-
Ride Programs are charging for fares in the Metropolitan area.
He noted that at this time, Shakopee's Dial-A-Ride Program is the
only one in the Metro area that is totally funded by local
property tax dollars. Several other Dial-A-Ride systems in the
Metro area are receiving Section 18 and Section 16 B2 Federal
funding. This explains why some Dial-A-Ride Programs in the
Metro area have fares at or below our current level. Mr. Stock
did note that the average fare fora Dial-A-Ride trip in the Metro
area varies between 75 cents and $1.50 for adults. Several
communities also have fares based on distance traveled and on
individuals financial ability to pay for the service. Mr. Stock
noted that the majority of the Dial-A-Ride systems in the Metro
area require a 24 hour advance notice for service.
Energy & Transportation Committee
Janaury 7, 1988
Page 2
Mr. Stock then reviewed several fare alternatives with the
Committee. The first involved an increase in the advance notice
service requirements and a 25 cent across the board--fare -- --
increase. The second alternative involved simply increasing
fares 25 cents across the board.
Mr. Stock stated that there are many other combinations of fare
increases or milage surcharges that could be considered. Mr.
Stock noted that he did not believe that it would be appropriate
for us the consider a pre-qualification system for those persons
who are financially unable to pay for transit. Setting up this
type of program would be very administrative intensive.
Secondly, Mr. Stock stated that he did not think it would be
politically. attractive to adopt a zonal fare policy. While it is
difficult for anyone to argue that riders living in the rural
areas of Shakopee are receiving a greater benefit from the
transit service based on our current fare structure, he felt that
a zonal fare policy would raise the eyebrows of many of the rural
residents and again would make administration of the service more
difficult.
Commissioner Spiotta noted that the other Dial-A-Ride systems in
the Metro area do not have catagories for Senior Citizens,
Students, and Adults. Commissioner Schmidt questioned why we
have 3 catagories of riders. Mr. Stock stated that the rational
for the three catagories of riders was to give an incentive to
the elderly and students to utilize the service. At the time the
fare policy was originally adopted, it was also the thought that
Students and Senior Citizens ability to pay a higher fare was
less than those Adults who may utilize the service.
Chairman Zeigler questioned whether or not Students could ride
school buses if they lived within a mile of the school.
Commissioner Spiotta stated that if parents were willing to pay
$20.00 per month per child for one way service, bus service is
available for persons within a mile of the school. Mr. Stock
noted that this was the same cost ($1.00 per trip) that he is
proposing in the fare increase for Student riders. commissioner
Spiotta felt that increasing the service request category to a 24
hour advance notice was one of the best ways to control
ridership. She felt that persons calling with less than a 24
hour notice should expect to pay more. Commissioner Allen agreed
with Ms. Spiotta. Commissioner Allen suggested that the fee for
service requested with less than a 24 hour notice be increased
more than the 25 cents recommended by staff.
Commissioner Spiotta questioned how much additional revenues a 25
cent across the board fare increase would generate. Mr. Stock
stated that based on a projected ridership of 2500 passengers per
month an across the board fare increase would generate
.�t.V Al
Energy & Transportation Committee
January 7, 1988
Page 3
approximately $750.00 per month. While this is not enough to pay
for an additional vehicle, it may generate enough revenues during
the year to allow us to provide an additional vehicle in December
of 1988 when ridership normally increases. Commissioner Spiotta
noted that the additional revenues generated by the fare increase
might make the difference in whether or not we will continue the
evening service or Saturday service. Commissioner Zeigler stated
that in his opinion the primary reason for the increase in fares
is to maintain current service levels and those proposed for
expansion in 1988 (Saturday service) .
Commissioner Spiotta questioned what our alternatives were if our
riders are adamantly opposed to a fare increase. She questioned
whether or .not we would have to out service. Mr. Stock stated
that we could maintain current service levels given our 1988
budget. However, rider dissatisfaction with the service provided
will increase. Chairman Zeigler stated that he felt the fares
were to low for the level of service that is being provided.
Commissioner Allen suggested that persons calling in with less
than a 24 hour notice should pay a higher fare. He suggested
that the fares for Adults with less than a 24 hour notice be
$2. 00, Students $1.50 and Seniors and children under 6 $1.00.
This represents a 50 cent increase for Adults and Students
calling in with less than a 24 hour notice and a 25 cent increase
for Seniors and children under 6. Mr. Allen also suggested that
an across the board 25 cent increase be proposed for all
catagories calling in with more than a 24 hour notice.
Commissioner Allen stated that this would provide a significant
incentive for people to call in with more than a 24 hour notice.
It was the consensus of the Committee to increase the service
request category from the 12 hour advance notice to a 24 hour or
more advance notice and a less than a 24 hour notice. It was
also the consensus of the Committee to propose at the public
hearing a 25 cent across the board fare increase for those
persons in the catagories calling in with more than a 24 hour
notice. For those people calling in with less than a 24 hour
notice a 50 cent increase is proposed for Adults and Students and
a 25 cent increase for Seniors and children under 6.
Mr. Stock reported that he would prepare a fact sheet to be
presented at the public hearing showing the history of the
service and ridership trends. He will also put together a
package showing the alternatives that were discussed by the
-
Committee and the Pros and Cons of each alternative. Mr. Stock
stated that he would contact the newspaper to see if they would
be willing to do a story on this issue and that the public
hearing notice will be placed in the local newspaper and on the
vehicles themselves. He also stated that the public notice could
be placed on the cable access channel. Discussion ensued on the
Energy & Transportation Committee
Janaury 7, 1988
Page 4
public hearing process. Commissioner Spiotta requested staff
prepare a fact sheet for the Committee on the logic that was used
in arriving at the proposed fare schedule.
Commissioner Schmidt suggested that at the public hearing we
should not go out of our way to do a fare comparison with other
Dial-A-Ride's in the Metro area. Because the City of Shakopee's
Dial-A-Ride is the only system in the State that is totally
funded with local property tax dollars, it is unfair to compare
our fares with a Dial-A-Ride System that is receiving Federal,
State and Local funding assistance. Commissioner Allen
questioned what our response would be if someone asked what we
were going to do with the additional revenues generated by the
fare increase. Mr Stock stated that first, additional Dial-A-
Ride revenues would be used to maintain our current service
levels. Second, additional revenues could be used to add
additional vehicles later this year. Mr. Stock noted that in
April we should begin to see our annual drop in service that is
contributed to weather. Ridership levels are expected to drop
below 2, 000 riders per month during the summer months. However,
next November as winter approaches, we will again see ridership
levels top the 3,000 mark. At that time, we may have accumulated
enough additional revenues do to the fare increase to justify the
provision of a 4th Dial-A-Ride vehicle in Shakopee. Discussion
ensued on the process to be followed at theublic
p hearing.
Mr. Stock reported that he had redrafted the 1988 Goals and
Objectives that were discussed at our last meeting for the
Committees review. It was the consensus of the Committee that
the 1988 Goals and Objectives as drafted by staff were well
thought out and obtainable.
The Committee then discussed a draft mission statement that was
prepared by staff. The Commission suggested that staff rework
the mission statement and present it back to them for their
review at a later date.
Schmitt/Spiotta moved to adjourn the meeting at 8:30 p.m. Motion
carried unanimously.
BAS/tiv
PROCEEDINGS OF THE
DOWNTOWN AD HOC COMMITTEE
REGULAR SESSION CITY HALL COUNCIL CHAMBERS JAN. 13, 1988
Chairman Laurent called the meeting to order at 7:40 a.m. with
Rubin Ruehle, Melanie Kahleck, Terry Forbord, Gary Laurent and
Bill Wermerskirchen present. Absent were Rev. Mary Keen, Harry
Kohler, Jerry Wampach, Joe Topic and Ex-Officio Member Tim Keane.
Also present were Barry Stock, Administrative Assistant; John
Anderson, City Administrator; and Dennis Kraft, Community
Development Director.
Mr. Stock presented a final draft of the revolving loan program
for the Committee's review. He stated that the comments from the
Committee at their last meeting have been incorporated into the
final draft. Discussion on the revolving loan program and it's
guidelines ensued. Mr. Forbord suggested that an additional
condition be added stating that eligible projects must go through
the normal City building permit process. He also suggested that
annual net effective rate be changed to the "annual percentage
rate" (Section C [4] ) . In regard to the eligible improvements to
be financed under the program, Mr. Forbord suggested that the
following language be included in Section C (5) B; "including
but not limited to the repairs as specified and as approved by
City staff". Mr. Laurent then suggested that a provision be
added stating that the City has final authority in approving or
denying all applications. Mr. Forbord then suggested that
private mortgage insurance and liability insurance be added to
Section D (7) D as eligible program costs. Mr. Forbord also
suggested that an additional provision be added requiring the
applicant to submit an insurance binder prior to construction.
Mr. Laurent suggested that the selection guidelines section of
the program be modified. He suggested that the availability and
affordability of private mortgage credit should not be a factor
for the city to consider in approving applications. He went on
to state that in his opinion the first factor to be considered
should be the order in which applications were received. It was
the consensus of the committee that this should be included as a
selection guideline in the event that more applications are
received than funding available. Mr. Forbord then suggested that
an additional factor be added pertaining to the historical
significance of the building. It was the consensus of the
Committee to add this provision as a factor in selecting
applicants.
Mr. Forbord then suggested that the order of priority for
approving applications be amended. He suggested that first
priority should be given to those projects that retain the
character and integrity of the Downtown Revitalization Plan. It
was the consensus of the Committee that the provision should be
added and that first priority should be given to those
applications meeting that provision. Mr. Forbord then suggested
that additional language be added directing replacement of all
prepaid loans to a fund for the continued future use of similar
programs in the downtown area. The Committee concurred with Mr.
Forbord's suggestion.
The Committee then reviewed the revolving loan program
procedures. Discussion ensued. Mr. Wermerskirchen questioned
whether or not awnings were eligible costs for this program. Mr.
Stock stated that awnings would be an eligible program expense so
long as the total project cost was in excess of $10, 000. ($5,000
City minimum and $5,000 property owner or bank match) . Mr.
Wermerskirchen then questioned whether or not signs would be an
eligible program cost. Ms. Kahleck stated that she did not think
that anyone would propose a sign by itself for program funding. -
She did however state that a property owner maybe improving their
entire building facade and also have a need for new signage. Mr.
Laurent stated that he felt signage would be an eligible program
cost. It was the consensus of the Committee that a provision
should be added stating that signage will be eligible for
funding so long as said signs are part of a larger building
facade improvement.
Forbord/Ruehle moved to recommend to City Council that the
revolving loan program guidelines, procedures and application
form be approved as amended. Motion carried unanimously.
Mr. Stock stated that at the property owner/tenant informational
meetings for Phase I Part II of the Downtown Redevelopment
Project, several persons expressed interest in deleting Atwood
Street from the project. He suggested that the Committee discuss
this issue in greater detail. Mr. Stock also presented pros and
cons for deleting Atwood Street from the project area. He went
on to state that if Atwood Street was deleted from the project
area the assessment costs for the remaining properties in the
project area would be increased due to the fact that the cost for
the street improvements abutting City parking lots would have to
j be spread over fewer properties. The approximate increase for a
typical lot would be between $300 and $500. He stated that he
would have more exact information on the assessment impact at the
Committee's next meeting. Mr. stock also stated that the City is
currently negotiating with the railroad to acquire and remove the
northern railroad spur crossing Atwood Street. Mr. Stock hoped
to have a firm commitment from the railroad prior to the
Committee's next meeting.
Mr. Wermerskirchen stated that if the City could not reach final
negotiations with the railroad regarding the northern railroad
spur it may be appropriate to delete Atwood Street from the
project area. Mr. Forbord stated that he thought Atwood Street
should be included in the project area regardless of the City's
success in removing the northern railroad spur. He went on to
state that Atwood Street should be included in the project
because this was one of the few areas remaining in the downtown
area where retail development could occur. Additionally, he
stated that the property owners in this area are receiving a
tremendous benefit at this time because tax increment financing
is being used to off-set much of the project cost. Mr. Ruehle
stated that he would be opposed to deleting Atwood Street from
the project area because persons along this street are benefiting
from the parking lots and should also be assessed. Mr. Forbord
also stated that he did not think it was fair to the other
persons int roject area to have Atwood Street deleted at this
Mr. Laurent stated that when the mini by-pass is complete,
Fuller Street will be one of the main entry points into the
downtown area. He was concerned that eliminating Atwood Street
from the project would adversely affect the chances of retail
development of Mr. Wampach's property and properties along Atwood
Street. The Committee then directed staff to prepare a map of
the areas available for development in the downtown area. Staff
will also check to see if an additional assessment hearing is
needed if assessments are increased.
Mr. Stock reported that at the present time there is only one
trash receptacle along First Avenue. He suggested that the
Committee consider requesting City Council to order eight trash
receptacles to be placed along First Avenue in conjunction with
Phase I Part II of the Downtown Redevelopment Project. Mr. Stock
reported that the approximate costs of a trash receptacle was
$300. He went on to state that there was an adequate contingency
within the Downtown Redevelopment Project costs to acquire the
eight trash receptacles at this time.
Forbord/Ruehle moved to recommend to City Council that eight
trash receptacles be ordered in conjunction with Phase I Part II
of the Downtown Redevelopment Project. Motion carried
unanimously.
Mr. Forbord reported that the Planning Commission has added an
additional provision to the B-3 Section of the City's Sign
Ordinance. The provision calls for a five year amortization
period for non conforming signs. In other words, those signs not
conforming to the proposed sign ordinance would have to be
removed within a five year period. Mr. Forbord went on to state
that First National Bank is strongly, opposed to this provision.
Because public service informational signs are prohibited in the
proposed B-3 sign ordinance, the bank would be subject to the
five year amortization period. Mr. Laurent stated that it was
not the intent of the Downtown Committee to have a five year
amortization period applied to the B-3 zone. He did however
state that the five year amortization idea was a good one in that
the Committee is trying to create a theme in the downtown area.
However, he felt that existing public service informational signs
in the B-3 zone should be exempt from the amortization provision.
Forbord/Ruehle moved to recommend to the Shakopee Planning
Commission that public service informational signs be excluded
from the 5 year amortization provision in the B-3 zone as it
applies to the City Sign Ordinance. Motion carried unanimously.
Forbord/Kahleck moved to adjourn the meeting at 9:15 a.m. Motion
carried unanimously.
Barry A. Stock
Recording Secretary
i
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular sesssion on
January 4, 1988, at 4;30 P.M. in the Utilities meeting room.
MEMBERS PRESENT: Commissioners Cook, Kephart and Kirchmeier. Also Manager
Van Bout, Liaison Wampach and Secretary Menden.
Motion by Cook, seconded by Kirchmeier that the minutes of the December 7, 1987
regular meeting be approved as kept. Motion carried.
BILLS READ:
City of Shakopee 20,032.00
A T b T 18.57
William A. Anderson 500.00
Auto Central Supply 49.98
Bentz Construction, Inc. 428.00
Border States Electric Supply Co. 1,200.00
Carlson Hardware Co. 13.23
Chanhassen Lawn and Sports 122.72
Davies Water Equipment Co. 225.00
Deputy Registrar #89 325.50
Dresser, Oil Co. 17.00
Dunnings Hardware, Inc. 256.74
Excel Office Products, Inc. 44.12
Feed Rite Controls, Inc. 1,094.94
Glenwood Inglewood 8.95
Graybar Electric Company, Inc. 2,035.31
Harmons Hardware 52.04
Mary Lou Henderson 30.59
Krass and Monroe Chartered 108.50
Leef Bros. , Inc. 22.80
Minnesota Valley Testing Laboratories 27.20
Metro Sales Inc. 307.71
Environmental Quality Board 295.94
Motor Parts Service Co., Inc. 25.26
Nerud Electric, Inc. 48.66
Northern States Power Co. 676.55
Northern States Power Co. 283,825.47
O'Connor and Hannan 1,374.67
Precision Laboratories, Inc. 382.93
Rybak Digging and Trenching Service 234.75
Schoell and Madson, Inc. 8,888.76
Shakopee Public Utilities Commission 254.50
Shakopee Services 26.00
Starks Cleaning Services 83.20
Total Tool 372.23
Uniforms Unlimited 242.40
Van-O-Lite, Inc. 445.84
Westinghouse Electric Supply Co. 17.75
Woodhill Business Products 387.11
f 1 �
Motion by Kirchmeier, seconded by Cook that the bills be allowed and ordered
paid. Motion carried.
A memo from Greg Voxland, City Treasurer regarding investments with the League
of Minnesota Cities investment pool was acknowledged.
Motion by Cook, seconded by Kirchmeier to offer Resolution #323 A Resolution
Authorizing Entry Into A Joint Powers Agreement In the Form of a Declaration of
Trust Establishing An Entity Known as "Minnesota Municipal Money Market Fund" and
Authorizing Participation In Certain Investment Programs In Connection Therewith.
Ayes: Commissioners Kirchmeier, Cook and Kephart. Mayes: none. Resolution
passed. Motion carried.
Liaison Wampach reported on applications being taken for various Boards and
Commissions for the City of Shakopee and interviews being conducted before appointments
are made.
Manager Van Bout presented an information sheet on various costs involved in
putting city water into the Stonebrooke Development.
Mr. Ken Adolf of Schoell and Hudson, and Mr. Gary Laurent, developer arrived
for the discussion on the Stonebrooke Development.
Various options were presented, however more discussion will be needed with
thedevelopers before any final decisions will be made.
Motion by Kirchmeier, seconded by Cook to offer Resolution #320 Partial
Release of a Portion of the Property Described as Outlot A, Prairie Rouse 1st
Addition Presently Covered by an Agreement. Ayes: Commissioners Kirchmeier,
Cook and Kephart. Mayes: none. Resolution passed. Motion carried.
Manager Van Hout reported on repairs to be made on well 03 in the near future.
Manager Van Bout reported on a purchase of over $5,000.00 for electric meters
for Country Villape Apartments.
An assessment from the Minnesota Municipal Utilities Association was
presented by Manager Van Hout.
Motion by Cook, seconded by Kirchmeier to authorize payment to the Minnesota
Municipal Utilities Association in the amount of $600.00 for the service territory
task force assessment. Motion carried.
The five year plan was tabled until the February meeting.
Motion by Cook, seconded by Kephart to offer Resolution 0322 A Resolution
Designating an Official Means of Publication. Ayes: Commissioners Cook, Kirchmeier,
and Kephart. Mayes: none. Resolution passed. Motion carried.
Motion by Kirchmeier, seconded by Cook to offer Resolution 0321 A Resolution
Designating Official Depositories of Shakopee Public Utilities Commission Funds.
Ayes: Commissioners Kirchmeier, Kephart and Cook. Hayes: none. Resolution
passed. Motion carried.
i
I
There were no new plats for the month of December, 1987.
There were 2 fire calls for a total man hours of 7 hours and 15 minutes.
There were no lost time accidents for the month of December, 1987.
The next regular meeting of the Shakopee Public Utilities Commission will
be held on February 1, 1988 at 4:30 Y.M. in the Utilities meeting room.
Motion by Cook, seconded by Kephart that the meeting be adjourned. Motion
carried.
LLIt�,,I1ltI2C� I'
B`aFbara Menden, Corkm&sion Secretary
TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNNESOTA FEBRUARY 16 , 1988
Mayor Lebens presiding
11 Roll call at 7:00 P.M.
21 Liaison Reports from Councilmembers
31 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
4] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*51 Approval of Minutes of January 26, 1988
6] Communications:
a] James Terwedo, Scott County Attorney - verbal
communication per letter of January 26th
b] Elliott Perovich, Chrm, Regional Transit Board re:
Chairman's Advisory Committee
*c] Glenn Olson, Commissioner, Metro Transit Comm. re:
MTC' s work activity during his service on the Board
7] 9:00 P.M. Public Hearing on determining and setting the
penalty to be imposed on the Pullman for violations
of the State Law
81 Boards and Commissions:
Community Development Commission:
a] 1988-1989 One Year Work Plan
b] School District #720 Excess Levy Referendum
Energy and Transportation Committee:
*c] Dial-A-Ride Rate Increase
*d] Selection of Van Pool Provider
Planning Commission:
e] Preliminary Plat of Meadowbrook Run lying South of
C.R. 16 and East of Pike Lake Trail
f] Final Plat of Horizon Heights 4th Addition lying East
of Muhlenhardt Road and South of C.R. 16 - Res. 2869
TENTATIVE AGENDA
February 16, 1988
Page - 2 -
91 Reports from Staff: (Council will take a 10 minute break
around 9:00 P.M. )
*a] Mankato Waste Processing Facility
b] Save O'Dowd Lakes Chain Association Aerators
*c] Replacement of Hoist for Mechanic
*d] American Cancer Society Program
e] Complete Update of the Shakopee Comprehensive Plan
*f] Endorsement of Bond Attorney Hiring Process
g] Land Disposition Process
h] Watershed Boundaries
i] Change Order No. 5 for Downtown Streetscape 1987-2
j ] Partial Estimate Voucher No. 3 for 101/83 Signalization
Project 1987-1
*k] Partial Estimate Voucher No. 4 for Heritage Place
Project 1987-14
*1] Highway Funding Recommendations by Transportation Finance
Commission
m] Approve Bills in Amount of $823,554.87
*n] Abatement of Special Assessments
*o] Recording Secretary Employment Agreement
p] Recruitment of A City Engineer
q] Communication with Litigants/Developers
r] Reduction in the Pari-Mutual Tax
s] Special Assessments for Weinandt
101 Resolutions and Ordinances:
*a] Res.No. 2870 - Accepting Work on the Parks Improvement
Project No. 1987-8
b] Ord. No. 240 - Exempting Cemetery Lands From Storm Water
Drainage Fees
11] Other Business: Fiscal Disparities Legislative Update by City
Administrator
12] Adjourn to Monday, February 22, 1988 at 7:15 P.M. for the
Council/Department Head Review of 1987 Goals in the Health
Education Room at St.Francis Regional Medical Center
John K. Anderson
City Administrator
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL 5
REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 26, 1988
Mayor Lebens called the meeting to order at 7: 15 P.M. with Cncl.
Clay, Vierling, Zak and Wampach present. Also present were John
K. Anderson, City Administrator; Dennis Kraft, Community
Development Director; Judith S. Cox, City Clerk; Douglas Wise,
City Planner; and Julius Coller, II, City Attorney.
Mr. Muenchow, President of the Chamber of Commerce, on behalf of
Virgil Mears, gave an update on the Annual Report on the Shakopee
Convention/Visitors Bureau. He introduced Ms. Theresa Roehrich,
as a part-time Executive Director; she gave a brief summary on
some of the future plans for the Bureau.
Clay/Vierling moved to receive and file the Annual Report of the
Shakopee Valley Convention & Visitors Bureau. Motion carried
unanimously.
Mr. George Muenchow, Community Recreation Director, reviewed the
draft of the O'Dowd Lake Park Master Plan.
Wampach/Clay moved to authorize the adoption of a Park Master
Plan for O'Dowd Lake Park as presented. Motion carried
unanimously. (DOC # CC-149)
Mayor Lebens read the City's Non-Discrimination Policy.
Liaison reports were given by Councilmembers.
Mayor Lebens asked if there was anyone from the audience who
wished to address anything not on the agenda. There was no
response.
Vierling/Clay moved to approve the consent business.
Roll Call: Ayes: Unanimous
Noes: None
Motion carried.
Vierling/Clay moved to approve the minutes of the December 8,
1987 and January 5, 1988. (Approved under consent business) .
Wampach/Vierling moved to accept the letter of resignation from
Todd R. Schwartz from the Planning Commission and authorize a
letter of thanks to be written to Mr. Schwartz. Motion carried
unanimously.
Zak/Clay moved to nominate Clifford D. Stafford for the position
of Planning Commission member. Motion carried unanimously.
Clay/Wampach moved to nominate Barbara S. Prudoehl, for position
of Planning Commission member. Motion carried unanimously.
City Council
January 26, 1988
Page 2
Clay/Vierling moved to open the public hearing on Vacation of
Easements in Prairie House 1st Addition (Property North of Hwy
101 and East of Valleyfair) . Motion carried unanimously.
The City Clerk reviewed the request to vacate the 20 foot
drainage and utility easement around Lots 1 and 2, Block 1,
Prairie House 1st Addition. Mayor Lebens asked if there was
anyone from the audience who wished to address this issue. There
was no reply.
Wampach/Clay moved to close the public hearing. Motion carried
unanimously.
Clay/Vierling moved to direct staff to prepare the vacating
resolution when the final hard shells are prepared and executed
and filed with the City (for the vacation of utility and drainage
easements in Prairie House 1st Addition) . Motion carried
unanimously.
The City Attorney read a resolution of appreciation to John
Leroux.
Vierling/Wampach offered Resolution No. 2863, A Resolution to
John Leroux of Appreciation. Motion carried unanimously.
The City Attorney read a resolution of appreciation to Eldon A.
Reinke.
Wampach/Zak offered Resolution No. 2864, A Resolution of
Appreciation to the Honorable Eldon A. Reinke for Outstanding
Service for the City of Shakopee and moved its adoption. Motion
carried unanimously.
The City Planner reviewed the Final Plat of Stonebrooke First
Addition. The developer has submitted a final plat for the first
phase of the project which includes 25 single family lots and 5
twin home lots. The plat also identifies lots on which the golf
course project shall be located and areas to be developed as
residential lots with future phases shown as Outlots. encl.
Vierling asked if there was additional land required for septic
systems on the other side of Londonderry Road. The City Planner
answered that there will be additional land set aside by separate
easements for septic systems as needed. As part of the Final PUD
the City agreed to lease 66 feet of park land between Lakeview
Drive and Lake O'Dowd for $1.00 to Laurent Builders, the
specifics have not yet been worked out ori the lease agreement.
Mayor Lebens asked if there were comments from the audience. Mr.
MCKush said he felt there were some serious flaws in the
proposal. He had a concern on the fact that 25 of the borings
have shown the soil to be less than adequate. encl. Clay stated
that the fact remains that if the soil boring tests fail on a
City Council
January 26, 1988
Page 3
specific lot then there will be no permit issued to build on that
lot so all the concerns will be taken care of at that time. Gary
Laurent addressed the Council and said that most of what has been
brought up so far this evening has been dealing with issues that
have already been resolved. He said an EAW has been prepared and
circulated to over 30 government agencies and they all responded.
John Schmidt, Shakopee Planning Commission, reviewed what the
Planning Commission addressed on this issue. They recommended
that no future variance be granted whatsoever.
Dr. Morali, 2655 Harrison Street, interested citizen and
hopefully a future buyer is very much in favor of this
development.
Jane VanMaldeghem, current Chairwoman of the Planning Commission,
addressed this issue, and said that there were numerous times
that Mr. McKush would present new items at the meeting instead of
going through the City staff, which meant that they could not be
considered because of lack of time to review the material.
Clay/Wampach offered Resolution No. 2862 Approving the Final Plat
of Stonebrooke First Addition. Motion carried with Mayor Lebens
opposed.
Mayor Lebens was opposed because of her concerns of what the
Metro Council has said on this issue.
Vierling/Clay moved for a 5 minute recess at 8:55 p.m. Motion
carried unanimously.
Wampach/Vierling moved to reconvene. Motion carried unanimously.
City Planner reviewed the Preliminary and Final Plat of Bradberg
First Addition. He explained that staff recommends that the plat
be called Prairie House 2nd Addition since it is replatting much
of Prairie House 1st Addition. There were no comments from the
audience.
Wampach/Zak offered Resolution No. 2861, A Resolution Approving
Final Plat of Bradberg First Addition (Prairie House 2nd
Addition) .
Roll Call: Ayes: Unanimous
Noes: None
Motion carried.
Clay/Vierling moved to nominate Tom L. Haugen for City Council
vacancy. Motion carried unanimously.
City Council
January 26, 1988
Page 4
Zak/Wampach moved to nominate Gary E. Scott for City Council
vacancy. Motion carried unanimously.
Vierling/Wampach moved to nominate Terrance J. Joos for City
Council vacancy. Motion carried unanimously.
All three candidates addressed the council on what they thought
the three major issues within the next 2 years would be.
Zak/Vierling moved to support the nominees and close off any
further applicants. Motion carried unanimously.
Wampach/Zak moved to suspend the rules on nominations tonight.
Motion carried with Cncl. Clay and Vierling opposed.
Wampach/Zak moved to nominate and appoint at this meeting
tonight. Motion carried with Clay and Vierling opposed.
The ballots were cast:
Haugen: None
Scott: Cncl. Wampach, Lebens and Zak
Joos: Cncl. Clay and Vierling
Zak/Wampach moved for a unanimous ballot for Gary E. Scott to
fill the vacancy on the Council. Motion carried unanimously.
Gary E. Scott took his oath of office as administered by the City
Attorney and took his place at the Council table.
Mayor Lebens thanked the other candidates for their interest in
the Council vacancy.
Vierling/Wampach moved to recommend to the City Council that the
appropriate City officials be directed to prepare a change order
for the provisions of eight trash receptacles to be placed along
First Avenue in conjunction with Phase I Part II of the Downtown
Redevelopment Project.
Roll Call: Ayes: Unanimous
Noes: None
Motion Carried.
Wampach/Zak moved to award the low of $19,310. 00 for a Rosco
Model MTA-2500 tank/flusher unit to Ruffridge-Johnson Equipment
Co. of Minneapolis, MN, and use the remaining balance of
$10,690.00 towards the purchase of a truck for this unit at a
later date.
Roll Call: Ayes: Unanimous
Noes: None
Motion carried.
City Council
January 26, 1988
Page 5
Vierling/Clay moved to authorize the Public Works Dept. to advise
for sealed bids for a truck and chassis, as specified, to be used
for installing a tank/flusher unit, at 2: 00 p.m. CST, on January
27, 1988 at City Hall. Motion carried unanimously.
Clay/Vierling moved to appoint Councilmembers Scott, Wampach, and
Mayor Lebens to meet with all organizations submitting proposals
to operate Murphy's Landing and to direct the staff to inform the
MVRP, the Scott County Historical Society and other interested
parties of this process. Motion carried unanimously.
The Community Development Director reviewed the proposal of the
Minnesota Valley Mall Community Center/Ice Skating Facility. He
said staff has met with a Corporation known as the Essex
Corporation which is interested in purchasing the Mall and would
like to expand it to include an ice skating facility or Community
Center. Many groups have indicated some interest in this
proposal. The City would like to have a meeting to be held on
Wed. February 3rd at the Citizens State Bank with persons or
representatives of various sporting activities to determine if
there is enough interest in a facility such as this. Mayor
Lebens asked if there was any tax increment money that was needed
for this project and feels that the meeting is a little ahead of
itself and she would like to hear from the developer first as to
his plans.
Vierling/Zak moved to authorize the mailing of the letter on
behalf of the City Council inviting persons on the attached list
(DOC # CC-150) to a meeting on February 3, 1988 at 7: 30 p.m. for
the purpose of discussing whether a Community Center and/or Ice
Skating Facility is needed in the City of Shakopee and if so what
activities should be accommodated at that facility. Motion
carried unanimously.
Vierling/Clay moved to receive and file the information received
from CORONA (Coalition of Rural Outlying Neighboring Areas) dated
December 31, 1987. (Approved under consent business) .
Vierling/Clay moved to authorize payment of Partial Estimate No.
5 for Downtown Streetscape, Project 1987-2, in the amount of
$25,489.10 to Hardrives, Inc. 7200 Hemlock Lane North, Maple
Grove, MN 55369.
Roll Call: Ayes: Cncl. Clay, Scott, Wampach, Vierling, Zak
Noes: Mayor Lebens
Motion carried.
Vierling/Clay moved to authorize proper City Officials to execute
the maintenance contract with Associated Mechanical for $1,815. 00
and the rate of $43.50 per hour for all repair work completed on
call, plus parts, for work done not in conjunction with normally
City Council
Janaury 26, 1988
Page 6
scheduled maintenance checks, for the 1988 operational year.
(Approved under consent business) .
Vierling/Clay moved to appoint Bryan D. Koch a permanent full
time police officer. (Approved under consent business) .
Vierling/Clay moved to extend the probation of Tami Vidmar,
Receptionist/Typist an additional three months (Approved under
consent business) .
Vierling/Clay moved to authorize the refund of $15,132.15 plus
interest of $4,475. 19 for a total of $19,604.32 to Walter
Muhlenhardt, the developer of Horizon Heights I, II and III
according to the developers agreement. (Approved under consent
business) .
The City Administrator reviewed the refund that Shakopee Catholic
Cemeteries is requesting on the storm drainage billings. He said
there was not a full picture on how to go about treating this
request and suggested tabling it until clarification from the
Asst. City Attorney was available.
Vierling/Zak moved to table the refund request from the Shakopee
Catholic Cemeteries until further clarification from Rod Krass,
Asst. City Attorney is received. Motion carried unanimously.
Vierling/Clay moved to approve the bills in the amount of
$1,116,321.43.
Roll Call: Ayes: Unanimous
Noes: None
Motion carried.
Vierling/Wampach moved to direct the City Administrator to work
with Bill Manske, art instructor at Hennepin County Vo-tech, to
establish a logo design contest with a $75.00 prize for the best
design.
Roll Call: Ayes: Cncl. Clay, Wampach, Vierling, Zak, and Mayor
Lebens
Noes: Cncl. Scott
Motion carried.
The City Attorney reviewed the outcome of the hearing that was
held to determine what penalty was to be imposed on the Pullman
Club regarding their violations of the MN Liquor Laws.
Wampach/Zak moved to set February 16, 1988, at 9:00 p.m. in the
Council Chambers as the time and place to address the Pullman
CLub violations of the MN Liquor Laws, and that the Pullman Club
be so notified. Motion carried unanimously.
City Council
January 26, 1988
Page 7
Vierling/Clay moved to authorize payment of Change Order No. 2 to
the preliminary engineering contract with Barton-Aschman and
Associates for the T.N. 169 Environmental Assessment in the
amount of $8,490.00
Roll Call: Ayes: Cncl. Scott, Clay, Wampach, Vierling, Zak
Noes: Mayor Lebens
Motion carried.
Vierling/Clay offered Resolution No. 2860, A Resolution Amending
the City of Shakopee Personnel Policy Adopted by Resolution No.
1571, and moved its adoption. (Approved under consent business) .
Vierling/Clay moved to adjourn. Motion carried unanimously.
Meeting adjourned at 10:40 p.m.
Judith S. Cox
City Clerk
Carol Schultz
Recording Secretary
CCJAN26
AK/ "
RecioruiTrwrunBOARD
270 M Lo Square buiioing
St POW,Minnesota 55101
612/292-8789
February 3, 1988
To: City Mayors
City Managers/Administration/Clerks
County Board Chairs
County Administrators
I an in the process of establ isring an advisory conmittee of local officials to
advise our board on local government's point of view on pertinent transit
issues.
Our Chairman's Advisory Committee would consist of 15 city and county elected
officials and staff members. It would meet once a month on a day and time to
be determined by the committee's membership. It is my intention to call the
first meeting of this committee the latter part of March.
There are many issues currently before the Regional Transit Board that will be
discussed at committee meetings, including the development of new transit
services, light rail transit, transit financing, elderly and handicapped
transit service policies, and transit's property tax levy. It would be my
intention todiscussnew ideas and seek assistance and advice in the develop-
ment of transit policies. - -
I would ask you make the creation of this advisory,, committee-known=to your city
council or county board members and appropriate staff. If`yuu or other ci-ty or
county officials or staff have an interest in serving on this committee and
wish to be considered for appointment, please fill out the enclosed, brief
application form and return it to our office by February 19. Appointments to
the advisory committee will be based on a mix of local officials from various
geogracommunitieshic areas and types of communities (i .e., central city, older suburbs,
developing suburbs, etc) . -
Thank you for your assistance in the development of this advisory committee and
for your interest in transit. If you or others have any questions about this
committee, please contact me or my assistant, Mike Kuehn, at 292-8789.
Sincerely,
Elliott Perovich
Chairman
EP:W/mf
An Equal Oppafunity,Employer
ARM
REC4CNALTR4NSDBQND
270 Metro Square Building,Saint Paul, Minnesota 55101
612/2928789
CHAIRMAN'S ADVISORY COMMITTEE
APPLICATION FORM
NAME:
ADDRESS: CITY ZIP CODE:
HOME PHONE: - DAYTIME PHONE (If other than home) :
IN WHICH CITY/COUNTY ARE YOU ALOCAL OFFICIAL?
WHAT CAPACITY (i .e. , Mayor, Council Member, City Manager, etc.) ?
LIST BRIEFLY ANY LOCAL GOVERNMENT EXPERIENCE YOU WOULD LIKE TO PROVIDE:
I wish to be considered for appointment to the RTB's Chairman's Advisory
Committee.
Signature Date
O C045e /4 -f— bc-
M E T R O P O L I T A N T R A N S I T C O M M I S S 1 O N
560-6th Avenue North,Minneapolis,Minnesota 55411-4398 612/349-7400
January 29, 1988'' ."
to
FES
o
Mayor Delores Lebens Pry 0"
Cityf Shakopee
e; ,(3HA
129 - KOpE�
Shakopee, MN 55379
Dear Mayor Lebens:
Recently I completed the first half of my appointment as a member of the
Metropolitan Transit Commission. As you may recall, the 1984
Legislature created the Regional Transit Board to do comprehensive
regional transit planning, and reduced the size of the MPC Board to
three members. The do mmisslon's primary job is to operate the area's
largest bus system. I represent the communities outside Minneapolis and
St. Paul. This letter is intended as a brief report of MTC's work
activity during my service on the board.
The major issue that has faced MTC has been to develop a strategic plan
that gives MTC an opportunity to function effectively in a more
competitive environment with basically constant resources. The nature
of that environment was quite evident in the past year, as stable
gasoline prices pushed personal automobile usage to higher levels; as
"foul weather friends" took advantage of our mild winter of 1986-87 to
rely less of MTC; and as both the federal government and regional
agencies pursued policies aimed at increasing privatization of regional
transit services.
The MTC strategic plan has two major priorities. The first is to
increase customer satisfaction by increasing the quality of all of the
services MTC offers to the customer. The second is to look within MTC
to find resources that can be reinvested into more productive services.
One element of major importance in achieving customer satisfaction is
the quality of the bus fleet. In order to retire the large number of
buses purchased in the early 1970s, MTC needs to purchase or
rehabilitate almost 125 buses per year. During the past year, we have
received the last of 140 buses which the Commission chose to
rehabilitate; accepted shipment of 87 new buses; accepted bids for the
purchase of 107 buses which will be delivered early this year; and begin
the process of ordering additional vehicles for delivery in late 1988.
Upon completion of this purchase cycle, the average fleet age will be
5.43 years, down from a high of 11.4 years in 1984.
-2- 6 a
In addition to vehicles, other capital improvements have also moved
ahead. The Commission worked with the Minnesota Department of
Transportation and the Regional Transit Board to design timed transfer
and Park-n-Ride locations along the I-394 corridor. Tied to this, the
Commission also initiated action to utilize an existing federal grant to
purchase additional bus shelters for the areas within the I-394
crescent. These will be installed as service is increased. Outside of
the I-394 corridor, funds have been proposed for four additional
park/ride lots and some new bus turnaround areas. We recently opened
park/ride lots in Burnsville, Mounds View and Newport. These will add
over 200 new park/ride spaces to the system.
A major emphasis has also been placed on improved customer services. In
July, we supplemented our telephone information center with City Line, a
touchtone telephone information system which permits riders to net much
faster "next bus" information. The City Line system is already handling
over 2,000 of the 5,000 transit information calls MTC receives each
day. In late 1986, we opened the Transit Store in downtown Minneapolis.
Customers may now pick out their own schedules rather than have to
request schedules from a clerk. And we are now placing permanent
schedule displays in Seven Eleven and Toa Thumb stores. Including these
additions, pocket schedules will be available in 950 locations
throughout the metropolitan area.
In the hope of improving and making service more cost-effective, MTC
made modifications to over 70 routes in 1987. Updated service
alignments in the northeast quarter of Ramsey County were made last
fall. We are presently working with the Regional Transit Board to study
the feasibility of upgraded service in Anoka County and St. Louis Park.
Also, working with the Regional Transit Board, MTC is developing plans
to utilize transit and rideshare to relieve congestion in the I-494
area, and with the Minnesota Department of Transportation to relieve
congestion during various freeway reconstruction projects this summer.
We are also actively supporting Hennepin County's study of light rail by
providing potential feeder bus route planning.
On the negative side, excess capacity in the system resulted in the
elimination of almost 800,000 annual miles of MTC service. These
reductions were triggered primarily by a 3.68 ridership decline in
1987. Some of these miles may be restored by subcontracting with
private transit providers. We are working with RIB to ensure that when
subcontracting is done, planning and marketing are done in a way which
ensures compatibility with MTC service.
Many of the improvements I have noted come at an added cost to the
taxpayer, but on the whole, MTC's operating expenses in recent years
have grown very slowly. For example, in 1986, total operating expenses
increased by about 18 over 1985. Part of this is luck. Fuel costs have
remained tamer, and labor costs, which until recently were tied to the
consumer price index, have grown only slightly. The Commission has also
taken actions which have kept costs in line. A major example of this
was the MTC labor contract agreement which was signed in 1986. While we
-3-
6 Ci
did not achieve all that we sought, I believe the settlement moved the
MTC in the direction of increased productivity and more effective
service, with labor costs increasing less than one percent annually over
the 3-year contract period.
MTC has also taken other steps to better utilize its resources. For
example, we now contract with both Greyhound and Trailways to do fueling
and light maintenance at MTC-s Heywood Garage.
We have also included in our request for federal funds a new Nicollet
Garage facility, which is planned for joint public-private operator use.
Frankly, I would be less than honest if I did not express concern about
some of the decisions we have made at MTC to achieve greater efficiency.
Service reductions may result in more ridership loss, which may result
in more efforts to reduce service. Transit plays a very important role
in the transportation picture of this metropolitan area. We need to
continue our efforts to ensure that all of our citizens have
opportunities to travel throughout the area, and to ensure that
transportation services keep up with the development plans of
communities. I enjoy my service on the Metropolitan Transit Commission,
and look forward to hearing from you about the transit needs of your
community.
Si rely,
Glenn G. C. Olson
Commissioner
GGCO/RL/kal/6900
Action Requested:
Move to acknowledge a communication from Glenn Olson, Commissioner,
Metropolitan Transit Commission regarding a report on MTC ' s work
activity during his service on the Board.
JuLius A. COLLER, H
JULIUS A.ReoLER A=oO EY AT LAW _
"1 ---1 nest A'.... Vii
SHAEOPEE, MINNESOTA
55379
February 10, 1988
Mrs. Judith Cox, City Clerk
Shakopee City Hall
129 East First Avenue
Shakopee, Minnesota
Dear Judy:
Suggested procedure on the question of
penalty to be imposed on the Pullman Club
1. Move to open the Hearing to determine and set the penalty to be imposed
on the Pullman Clubfor violating the State Law.
A. Get the names of the parties appearing
1. For the City
2. For the Pullman
3. Miscellaneous
2. Call on the City Attorney to brief all parties on the present status of the
procedure.
A. Recommendations of Judge Reha
B. Nature and extent of the penalty is up to the Council
1. Impose the fine of up to $2000.00 or
2. Suspend the license on both establishments for not more than 60 days
3. Revoke the licences MSA 340 A 415
3. Determine whether all or part of the following expenses incurred as a result
of the violations are to be assessed against the Pullman.
A. Paid the State of Minnesota - Office of Administrative Hearings $1,048.80
B. Cost and expenses of Police surveilance operation 400.00
C. Cost and expenses of special City Attorney's services 775.00
$2,223.80
4. Call on Pullman's representative for any input desired to be made in behalf of
the Pullman,
5. Call on the Chief of Police for any input he wishes to put in the hearing.
6. Call on the City Attorney for his recommendations.
A. Suspend Pullman licenses for 30 days.
B. Assess the costs of prosecution - not penalty but recoupment of expenses
7. Input from Council members.
8. Determine the nature of the penalty.
A. If suspension, set effective date and termination date.
B. If revocation, state effective date and pick up the licenses.
C. Apply suspension to both On-Sale and Off-Sale due to the connection between
the two establishments through an open archway and also through the rest rooms.
D. Consider whether the costs of the proceedings should be assessed, not as a
penalty but as a recoupment of expenses.
9. Pass a Resolution in line with the above. (To be provided Tuesday)
Respectfully Qzbmltted,
JuliaA�Coller�II
Shakopee City Attorney
JAC/nh /_..—
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: 1988 - 89 One Year Work Plan
DATE: February 10, 1988
INTRODUCTION•
I have received a correspondence from the Minnesota
Department of Trade and Economic Development requesting that our
1989 Fiscal Year (1988-89) Work Program be completed and returned
to their office prior to March 31, 1988. On February 3, 1988 the
Shakopee Community Development Commission prepared and
recommended to City Council that the 1989 Fiscal Year Work
Program be approved and submitted, to the Department of Trade and
Economic Development (DTED) .
BACKGROUND:
In order to maintain Star City designation, the City of
Shakopee is required to complete a one year work plan on an
annual basis. Shown in attachment #1 is the 1989 Fiscal Year
Work Plan. Please note that our work plan runs on the State
fiscal calendar year. (July 1 - June 30) . On the 1988 Fiscal
Year Work Plan, I have indicated the status of each of the
strategies proposed for completion in the 1988 fiscal year.
Shown in attachment #2 is the proposed 1989 Fiscal Year Work
Plan that was approved by the Community Development Commission.
In preparing the 1989 work plan, the Commission attempted to
develop specific strategies that are desirable from a community
wide perspective. The Commission also tried to develop
strategies that are attainable and measurable.
Staff will be prepared to answer questions from Council
regarding any of the proposed strategies. Council should also
feel free to suggest additional strategies for inclusion into the
plan.
ALTERNATIVES•
1. Move to approve the 1988-89 One Year Work Plan as proposed
by the Community Development Committee.
2. Request staff to incorporate any suggestions made by the
Council for inclusion into the 1988-89 One Year Work Plan
and bring it back to Council for final approval at their
next meeting.
3. Amend the 1988-89 One Year Work Plan as proposed by the
Community Development Commission and move it's approval as
amended.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Move to approve the 1988-89 One Year Work Plan as proposed
by the Community Development Committee.
Attachment #1 5�((
CL-
Industrial Commercial Commission (ICC) v
Shakopee 1987-1988 Economic Development
Fiscal Year work Plan
Activity/objective: Implement an ongoing economic development
Program for the City of Shakopee stressing
job retention, job creation, downtown
redevelopment and the tourism industry.
Purpose: To create new jobs, increase the local tax base, retain
and assist existing business, attract new businesses
and capitalize on the existing area development
Potentials.
Budget: ICC Budget $4000. 00
Time Frame: Ongoing .from July 1987.
Projected Results: 5% Increase in local tax base.
2.5% Increase in population. - -
2.5% Increase in employment base.
10% Increase in the number of residential
building permits issued.
Attraction of at least one new,
commercial business in the downtown.
Attraction of at least one new industry
into the industrial park.
Attraction of at least one elderly
residential development. -
5% Increase in tourists at the recreational
facilities in Shakopee.
Committee Chairpersons:-
Shakopee City council -- Mayor Eldon Reinke
Shakopee Industrial Commercial Commission - Tim Keane
Shakopee Downtown Committee - Gary Laurent
New Development Subco.=J ttee - Al Furrie
Finance Subcommittee=- Todd-Schwartz
Business Retention Subcommittee - James Plekkenpol
Cha,moer or Commerce- -'Line-dMStremberg-Wise
Tourism committee Mkrilyn-Eagermann
Scott County Transportation Coalition - Fred Corric_an _
Planning Commission -; Jane-Van'"Maldeghem
City of Shakopee - Staff .-
City Administrator. - John .Anderson
Community Development .Direcmcrnnl; ennis Kraft _
Administrative Assistant .Barr-v' Stock
City Planner - Dou_glas .Wise --
City Engineer -. Kenneth Ashfeld
1987 Primary Work Task
Investigate and implement activities and policies which will
Provide for increased economic activity in the Downtown Area and
Provide mechanism that will promote activities which will allow
for the orderly development e. commercial, industrial,
residential and recreational activities in Shakopee.
Purpose
To improve the economic vitality, aesthetic quality and
image of the downtown area and to increase the local tax base and
provide employment opportunities. .
Budget
100% of ICC Budget - $4, 000. 00
Time Frame
1987 Fiscal Year
54JO5 sz-atecv Assignee To Comtletion Date
_D ' I. Explore ways to improve - Downtown March 1988
1 �, . .4e a rhe retail mix as a means of Committee
A,9'ef4- ° y.�, attracting more shoppers Gary Laurent
ALAK k - downtown and identify a -
C �' course of action.
""Qky„ AI W 2. Set up znd .coordinate a down- Chamber of May 1988
cel town sale, festival and/or Commerce
yz-8 promotion which will attract Dennis Kraft
more shoppers downtown. .
3. Esolcre ways of linking Tourism May 1988
u downtownromotions to
p Committee
�,ON wµl other promotions - z_ Marilyn Hagerman
1a37_q ate6, i meats of encouraging
tourist stops downtown
and report back to the ICC.
4. Attract one new business, Downtown June 2.988 -
- one new reteil and one Committee
�-�"""� new office type business Gary Laurent -
to the downtown each vear.
5. Establish a- Commercial Rehab Finance April 1988
q�bpoiaI�/ c_� Loan Program and Revolving Development -
(�2A�T"I be+ Loan Program to assist . :-.-- .Subcommittee
Nom , existing businesses to - Todd Schwartz
improve their businesses '
and remain downtown.
g OL,-
6. Construct phase I part I City Council November 1987
of the downtown redevelop- Eldon Reinke
ment project including street
reconstruction and streetreet
� 7• Establish and adopt a City Downtown
JeNG� policy iaentifYing downtown Committee December 1987
building design standards. Gary Laurent
design standards.
8• Complete a comprehensive
Downtown _
plan for the Downtown area Committee February 1986
b�-W which targets specific
[r^Q � r buildings Gary Laurent
g and/or blocks for s
demolition, refievelonment,
new development or e- nt,
9• Improve and expand the New Development
(^,-L 01 existing data - of 4uarter_v
.J vacant commercial/ Subcommittee
industrial prcpe_ti Al
- les. ^Fuie
10. Develop (with realtor) z New Development
7 system to keep track of April i 988
` vacant Subcommittee
(for sale or lerse) - Al Furr+e
buildings.
Promote and seek the
GSA^'• 1;,( , development of a commercial New Development June. 1988
-1 mmerciz_ Subcommittee
�.,ea5 arena within the
pdo0. of ice
City Al Furrie
e to encourage
winter -=Ds to the area.
12. Attract an elderly housing New Development 1
W,� p,oy� project to the communis Dec. 987
l( Y Subcommittee
�� �as( ;,. which provides services to Al Fur=-ie
taI' 14 'k, ,Jai. allow senior citizens viable
ba�O�� R�egF`'' opportunitiesCN- oacsiae of the
nursing home setting, while
opening up existing housing
stock for Younger families.
13. Develop and implement z
New Development June 1988
marketing strate cy for .
attractinginc SubAl F tree - -
the co Al Furrie
- businesses to the community. -
19. Extend l3th Ave. to open -
`r jgyw up more residential City Staff June- 1988
laa3 Kenneth Ashfeld
- , V"1 �y�, or development_ (Phase I)- . - — — — -
-S„�e
15. contact loo of N.innesota' s New Development Jan. 1988
fastest growing firms of Subcommittee
-z
2.984 through a direct mail Al Furrie
campaign, with the hope of
attracting them to Shakopee
for their expansion needs.
Attachment #2
Community Development Commission (CDC)
Shakopee Economic Development
1989 Fiscal Year Work Plan
(July 1, 1988- June 30, 1989)
Activity/objective: Implement an ongoing economic development
program for the City of Shakopee stressing
job retention, job creation, downtown
redevelopment and the tourism industry.
Purpose: To create new jobs, increase the local tax base, retain
and assist existing business, attract new businesses
and capitalize on the existing area development
potentials.
Budget: CDC Budget $93,110 ($66,000 Convention and
Visitors Bureau)
Time Frame: ongoing from July 1988.
Projected Results: 5% Increase in local tax base.
2.5% Increase in population.
2.53 Increase in employment base.
108 Increase in the number of residential
building permits issued.
Attraction of at least one new
commercial business in the downtown.
Attraction of at least one new
industry into the industrial park.
Attraction of at least one elderly
residential development.
5% Increase in tourists at the recreational
facilities in Shakopee.
Committee/Organization Chairpersons:
Shakopee City Council - Mayor Dolores Lebens
Shakopee Housing and Redevelopment Authority - Steven Clay
Convention and Visitors Bureau - Theresa Roehrich, Director
Shakopee Community Development Commission - Tim Keane
Shakopee Downtown Committee - Gary Laurent
Chamber of Commerce - George Muenchow, President
Tourism Committee - Marilyn Hagermann
Scott County Transportation Coalition - Fred Corrigan
Planning Commission -
City of Shakopee - Staff
City Administrator - John Anderson
Community Development Director - Dennis Kraft
Administrative Assistant - Barry Stock
City Planner - Douglas Wise
City Engineer -
1988 Primary Work Task
Investigate and implement activities, policies and programs
which will provide for increased economic activity in the
community and provide mechanisms that will promote activities
which will allow for the orderly development of commercial,
industrial, residential and recreational activities in Shakopee.
Purpose
To improve the economic vitality, aesthetic quality and
image of the community and to increase the local tax base and
provide additional employment opportunities.
Budget
100% of CDC Budget - $93,110.00
($66,000 Convention and Visitors Bureau)
Time Frame
1989 Fiscal Year
Strategy Assigned To Completion Date
1. Develop a quarterly news- CDC July 88
letter that will be dis- Barry Stock
tributed to the development
community hi-lighting the
economic activity occurring
in Shakopee.
2. Develop and secure Request Downtown June 1989
for Proposals from developers Committee/HRA
interested in the development Gary Laurent
of the Southern half of Blk 4
in Downtown Shakopee.*
3 . Attempt to negotiate a deal City Council August 1988
with the National Guard for Dennis Kraft
the location of an Armory/
Community Center in the
community.
4. Secure the assistance of a Planning June 1989
consultant and complete an Commission
update of the City's Doug Wise
Comprehensive Plan.
* Could be completed earlier pending final securement of State
funding and right-of-way.
5. Distribute and analyze the CDC October 1988
results of the business Tim Keane
retention survey.
6. Construct Phase I Part II City Staff November 1988
of the Downtown Redevelopment City Engineer
Project including street
reconstruction and streetscape.
7. Assist the property owners of City Council/ August 1988
the Shakopee Valley Mall in HRA
their redevelopment efforts. Dennis Kraft
8. Attempt to secure 501-C CDC May 1989
designation for Shakopee's Jon Glennie/
Development Corporation and Dennis Kraft
restructure it's membership.
9. Initiate an analysis of Huber Downtown June 1989
Park and the possibility of Committee
converting it to commercial Gary Laurent
use as part of a larger
river-front development project.
10. Set up an on-going program CDC August 1988
that encourages monthly Tim Keane
breakfast meetings with
business persons in the
community.
11. Comprehensively amend the Planning June, 1989
Shakopee Zoning ordinance Commission/
in order to facilitate City Council
sound economic development Doug Wise/
in a timely manner. Dennis Kraft
12. Prepare a Request for Downtown January 1989
Proposal Package that would Committee
attract developers to Down- Gary Laurent
town. The proposal should
be site specific and should
define the level of City
assistance available to the
developer with the best proposal.
The request for proposal -
specifications should be
formally approved by the Council.
13 . Prepare a Request for Proposal Community November 1988
that targets developers who Development
have experience in redevelop- Commission
ment. The proposal would Tim Keane
simply direct developers to
the prime areas for development
in Shakopee.
14. Secure the assistance of Downtown July 1988
a consultant to prepare Committee
a Market Analysis for Gary Laurent
Downtown Shakopee.
15. Attract an elderly housing City Council/ June 1989
project to the community MRA
utilizing little or no City Dennis Kraft
finanical assistance.
q6
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Support for School District #720 Excess Levy Referendum
DATE: February 10, 1988
INTRODUCTION:
On February 3, 1988 a representative from the Shakopee
School District appeared before the Shakopee Community
Development Commission to give the Commission information on why
the school district is in need of the passage of the proposed
excess levy referendum. Following the school's presentation, the
Committee moved to recommend to City Council that the City of
Shakopee go on record in support of the excess levy referendum.
BACKGROUND:
On March 8, 1988 the Shakopee School District will be
seeking a passage of an excess levy referendum. In 1987 the
school mill rate was 72.038 mills. In 1988 the school district's
mill rate is 53.45 mills. Due to the every changing environment
of State Aid to local school districts, the proposed referendum
will only maintain the quality of education in our district. The
Community Development Commission recognizes that a strong school
system is one of the crucial links in maintaining a strong
economic base. The Commission also believes that the maintenance
of quality schools and quality education are two keys elements
which provide the very foundation of our communities economic
base. The Commission felt so strong about the potential negative
impact on the community should the referendum fail to pass that
they moved to recommend to Council that the City of Shakopee go
on record in support of the excess levy referendum.
Should the City Council concur with the Community
Development Commission's recommendation, there are two courses of
action that the City Council could consider. The first involves
the drafting of a letter to the editor in support of the excess
levy referendum. The second course of action could involve the
passage of a resolution in support of the excess levy referendum.
ALTERNATIVES•
1. Direct the appropriate City officials to prepare a letter to
the editor in support of the excess levy referendum.
2. Direct the appropriate City officials to prepare a
resolution in support of the proposed excess levy
referendum.
3. Do nothing.
STAFF RECOMMENDATION•
Staff recommends alternative #1.
ACTION REQUESTED•
Move to direct the appropriate City officials to draft a
letter to the editor in support of the school district's proposed
excess levy referendum.
C 00- Ser,� C) G
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Dial-A-Ride Fare Increase
DATE: February 12, 1988
INTRODUCTION:
Since early January the Energy and Transportation Committee
has been discussing alternatives for dealing with our Dial-A-Ride
service demand problem. A public hearing was held on February
11, 1988 to solicit comments from Shakopee residents regarding a
potential Dial-A-Ride fare increase.
BACKGROUND:
Substantial increases in the number of riders using the
Dial-A-Ride service and several complaints from passengers who
are concerned about the length of their trips prompted staff to
investigate alternatives for servicing our increasing Dial-A-Ride
program needs. For the past four months we have been turning
away well over 200 potential riders a month. In January, our
Dial-A-Ride ridership topped the 4000 mark.
Mr. Mike Williams, Kare Kabs Manager has stated that at this
time there is virtually no slack period during the day. The
majority of our riders are calling with at least a twelve hour
advance notice and the service is virtually unable to take same
day requests for service.
After reviewing the 1988 budget both staff and the Committee
concluded that there is not adequate funds to add an additional
vehicle to the program for a full 12 months based on a 12 hour
day. There maybe adequate funds to place another vehicle into
service later next fall. The Committee believes that if we adopt
a nominal fare increase, we will be able to adequately serve
Shakopee Dial-A-Ride users. Past ridership statistics show that
in the summer months our ridership tends to drop off. If
ridership continues at it's current level next fall, we may have
adequate funds to place another vehicle into service at that
time.
The Committee discussed several other alternatives for
dealing with the service demand problem. (See attachment fl) .
After discussing each of the alternatives and listing the
advantages and disadvantages of each alternative, the Committee
decided to propose two changes in the current Dial-A-Ride fare
structure. First, there was consensus on the Committee to
increase the advanced notice categories to less than a 24 hour
notice and more than a 24 hour notice. Second, there was
consensus that fares for riders calling in with more than a 24
hour notice be increased $.25 across the board. Fares for riders
calling with less than a 24 hour notice are proposed to be
increased $.50 in both the Adult and Student category and $.25 in
the Senior Citizen and Children under six category. Shown below
is the proposed fare policy and the existing fare policy.
Proposed Fare Policy
Sr's and
Children
Adults Students Under 6
Less than a 24 $2. 00 $1.50 $1. 00
hour notice
More than a 24 $1.25 $1. 00 $ .75
hour notice
Current Fare Policy
Sr's and
Children
Adults Students Under 6
Less than a 24 $1.50 $1. 00 $ .75
hour notice
More than a 24 $1.00 $ .75 $ .50
hour notice
At the public hearing on February 12, 1988, no one appeared
to speak against the proposed fare increase. Notice of the
public hearing was advertised as a legal notice in the Shakopee
Valley News. I also was able to get the newspaper to do a story
on this issue. Finally, notice of the public hearing was placed
on all the Dial-A-Ride vehicles and on the Cable public access
channel.
I did not receive any calls from persons opposed to the fare
increase. The Dial-A-Ride office received several inquiries but
no one was opposed to the modest fare increase being proposed.
Shown in attachment #2 is the rationale that the Committee
used in recommending the proposed fare increase. I would also
like to point out that we have not had a fare increase for either
the Vanvool or the Dial-A-Ride programs since the system was
initiated in the fall of 1984.
ALTERNATIVES:
1. Increase the advanced notice request categories to less than
a 24 hour notice and more than a 24 hour notice and increase
fares $.25 across the board for calls with more than a 24
hour notice. Additionally, increase fares $.50 for Adults
and Students who call in with less than a 24 hour notice and
$.25 for Seniors and Children under six who call in with
less than a 24 hour notice.
2. Increase the advance notice categories to more than a 24
hour notice and less than a 24 hour notice and adopt a $.25
across the board fare increase.
3. Adopt a fare policy based on distance traveled.
4 . Maintain the status quo.
5. Continue the public hearing and request additional
information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Move to approve the Dial-A-Ride Fare Increase as outlined in
alternative #1 be adopted effective March 1, 1988.
Attachment kl
ALTERNATIVES DISCUSSED
1. Zonal Fare Policy - Fares Based On Distance Traveled.
Advantages Disadvantages
- Reduce Rural Trips - Difficult to Administer
- Fare System More Equitable - Persons in Rural Areas Pay
More Time to Accommodate Same Amount of Taxes as
Urban Trips Urban Areas
- Increase in Revenues - Rural Resident
Dissatisfaction
2. Pre-Qualification Of Riders - Increased Rates and Reduced
Rates for Those Meeting Qualification Guidelines Based on
Need and/or Income.
Advantages Disadvantages
- Transit Dependent and Needy - Difficult to Develop Pre-
are Effectively served Qualification System
- Increase in Revenues - Difficult to Administer
3 . Charge Organizations and Businesses Utilizing the Service
Actual Cost of the Service.
Advantages Disadvantages
- Increase in Revenues - Minimal Effect on Reducing
Demand
- Possible alienation of
Organizations and Businesses
- Businesses Also Pay Transit
Taxes
4. Add An Additional Vehicle.
Advantages Disadvantages
- Increase Ridership - Cost Prohibitive No Funds
- Improve Customer Satisfaction Available
- Increase Revenues - Tax Increase To Pay For
Additional Vehicle Would Be
Politically Unattractive
5. Cut Service In Slack Times and Transfer Service To Busy
Times.
Advantages Disadvantages
- Reduce Pressure During - Difficult To Pin Point Slack
Busy Hours Hours
- Increase in Revenues - Evening Service Is Being
- Generally Would Improve Rider Used And Its Elimination
Satisfaction Would Anger Some Riders
5. (Continued)
- Elimination 0£ Evening
Service Would Only Add An
Additional 3 Hours Of
Service During The Day
6. Increase Fares And Advance Notice Requirements.
Advantages Disadvantages
- Increase In Revenues - Possible Rider
- Allow Dispatcher More Time Dissatisfaction
To Coordinate Rides
- Reduction in Ridership Demand
Attachment B2 -
RATIONALE FOR PROPOSED INCREASE
1. Ridership demand is placing an excessive burden on the
system. Something must be done before customer
dissatisfaction reaches unacceptable levels.
2. Increase in fares will generate additional revenues to
maintain expanded service levels (evenings and Saturdays)
and hopefully provide enough funds to secure an additional
vehicle in late 1988.
3. There is not adequate funding available in our current
budget to secure an additional vehicle.
4. Cutting slack hours and transferring the hours to busy
periods is not an acceptable alternative because between the
hours of 6:30 a.m. - 6:00 p.m, there is really no slack
period. Elimination of evening service would not
significantly enhance daytime service. Additionally,
Evening service is meeting a community need.
5. Fare categories were originally established because the
Committee believed that Students and Senior Citizens ability
to pay was less than the majority of Adults that may utilize
the service.
6. Higher fare for calls with less than a 24 hour notice is
being proposed because these callers are making it difficult
to coordinate rides and make it difficult to make pre-
scheduled pick-ups in a timely manner.
BAS/tiv
Co /tseNT Fj
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Selection of Van Pool Provider
DATE: February 12, 1988
INTRODUCTION•
Our current contract with Van Pool Services Inc. (VPSI) for
the provision of vehicles for our van pool program expires on
April 15, 1988. During the month of January, the City of
Shakopee advertised for request for proposals for the operation
of our van pool program. The proposal deadline was February 5,
1988. Two proposals were submitted in response to our request
for proposals. Upon review of the proposals, it would be
appropriate to approve the selection of a van pool provider.
BACKGROUND:
Since the fall of 1984, VPSI has been providing van pool
services for our van pool program. Our contract with VPSI
expires on April 15, 1988. Since the existing contract did not
provide a provision to extend the contract an additional year, it
became necessary for the City of Shakopee to advertise for
proposals. The request for proposal procedure was taken because
it gives the City greater flexibility in selecting a provider.
Two proposals have been submitted for the operation of our
van pool program. Due to the length of the proposals, I have not
included them as attachments to this memo. If you would like to
see the proposals in their entirety, please feel free to call me.
In determining the selection of a van pool provider, the
following factors were considered by staff.
1. Providers experience
2. Condition of vehicles to be provided
3. Providers insurance capacity
4 . Program costs
5. Completeness of the proposal
Shown in attachment #1 is a scoring system that I used to rank
the proposals.
Providers experience
In terms of the providers van pool experience, VPSI operates
over 50 van pools in the State of Minnesota and more than 1700
commuter van pools nation wide. Morely Bus Company does not
currently operate any commuter van pool programs. The majority
of their experience is in the operation of Para Transit (Dial-A-
Ride) and medium size fixed route bus service.
Condition of Vehicles To Be Provided
When we consider the condition of vehicles to be provided,
Morely Bus Company intends to provide brand new vehicles for our
program. Van Pool Services intends to provide the City of
Shakopee with the vehicles that we are currently operating. At
the present time, the majority of our vehicles are in good to
excellent condition. In fact, several are scheduled for
replacement later this year.
Providers Insurance Capacity
Both providers state in their proposal that they will meet
or exceed our requested insurance amounts. Therefore, I have
ranked them evenly in this category.
Program Costs
Shown in attachment #2 is a cost comparison between the two
proposals. Van Pool Services Inc. 's cost is based on a fix cost
per vehicle and a per mileage maintenance cost. Morely Bus
Company's cost is also based on a fixed cost per vehicle which
includes maintenance. However, Morely Bus Co. has a separate
administrative charge. I have broken down their cost proposals
on a per vehicle basis. Van Pool Services cost is approximately
$245less per vehicle (12 pass. ) per month.
Completeness of the Proposal
Both of the proposals were very complete and well
documented. I therefore have scored the two providers evenly in
this category.
Summary
After reviewing the proposals and the factors considered in
this selection process, the Energy and Transportation Committee
moved to recommend to City Council that Van Pool Services Inc. be
selected as our van pool provider for the next two years. The
Energy and Transportation Committee also moved to recommend to
City Council that the appropriate City officials be authorized to
enter into an two year agreement with Van Pool Services Inc.
This two year agreement would also include a third year renewable
option.
ALTERNATIVES•
1. Select VPSI as the provider for our Van Pool Program and
authorized the appropriate City officials to enter into a
two year, third year renewable option agreement with VPSI.
2. Select Morely Bus Company as our Van Pool Provider and
authorized the appropriate City Officials to enter into a
two year, third year renewable option agreement with Morely
gd
Bus Company.
3. Table action on this issue pending further information from
staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REODESTED:
Move to select Van Pool Services Inc. as the Van Pool
Provider and authorize the appropriate City officials to enter
into a two year, third year renewable option agreement with Van
Pool Services Inc.
Attachment #1
Van Pool Request for Proposal Ranking
scoring System 1 (poor) - 10 (excellent)
Van Pool Services Inc Morels Bus Co
Providers van Pool 10 5
Experience
Condition of Vehicles 8 10
To Be Provided
Providers Insurance 10 10
Capacity
Program Cost 10 6
Completeness of Proposal 10 10
Total 48
40
Attachment #2 4 I
Proposal Monthly Cost Comparison O
Per Vehicle
Van Pool Services Inc.
7-8 bass 12 bass 15 Dass
Fixed Cost $510.00 $465. 00
$515.00
Maint. Cost $ 88.20 $ 88.20
(70 mile daily $ 88.20
round trip)
Total Cost $598.20 $553.20 $603.20
Morely Bus Co.
7-8 Pass 12 Pass 15 Pass
Fixed Cost $660. 66 $706. 66 $706. 66
Administrative $ 93.00 $ 93.00 $ 93.00
Cost
Total Cost $753.66 $799. 66 $799.66
0�
MEMO TO: John K. Anderson, City Administrator
FROM: Douglas K. Wise, City Planner
RE: Preliminary Plat for Meadowbrook Run
DATE: February 11, 1988
INTRODUCTION:
At their regular meeting on February 4, 1988 the Shakopee
Planning Commission passed a motion recommending approval of the
preliminary plat for Meadowbrook Run subject to conditions.
BACKGROUND:
Darrell E. Gonyea has submitted a preliminary plat for
Meadowbrook Run, a proposed 56 acre rural residential
development. The development will include 8 lots ranging in size
from 3.1 acres to 17. 6 acres. The development is located South
of County Road 16 and East of Pike Lake Trail. The applicant is
utilizing the greater lot size (2.5 acres required) because of
the existing and proposed 2.5 acre lots in the area. The
developer has stated that because of the size of the lots it is
financially unfeasible to construct an interior road.
County Road 16 is a collector street that carries a
considerable amount of traffic. Whenever possible in the past,
the City has pursued a policy of not allowing individual
driveways on collector streets. The development proposes two
driveways onto County Road 16. Pike Lake Trail is currently a
gravel road that connects County Road 16 to County Road 42.
Development in the area does not warrant upgrading of Pike Lake
Trail at this time, but may warrant upgrading of the road at some
point in the future.
There exists a major drainageway (Prior Lake/Spring Lake
Overflow Area) 50' wide with easements that runs from the
Southern boundary of the property through the plat to the Eastern
boundary. Drainage from the area West of Pike Lake Trail enters
the property through two culverts and flows across the property
through the center of Lot 7 and along the line between Lots 5 and
6 to the drainageway. Drainage easements for these areas must be
provided on the final plat.
Section 12.07 Subdivision I #3 of the subdivision
regulations state: "When a tract is subdivided into larger than -
normal building lots or parcels, such lots or parcels shall be so
arranged as to permit the logical location and openings for
future streets and appropriate resubdivision with provisions for
adequate utility connections for such resubdivision. " The
developer has submitted an overlay plat to show how this area can
be resubdivided and allow for location and alignment of future
streets. The purpose of the overlay plat is only to provide a
concept drawing showing how the land can be replatted. The City
is not approving the overlay plat, and would not require a replat
of the property to conform exactly to the overlay plat. It is
staff's opinion that water and sewer availability in this area is
still 20 years or more in the future.
PLANNING COMMISSION RECOMMENDATION,
The Planning Commission recommends approval of the
preliminary plat of Meadowbrook Run subject to the following
conditions:
1. Approval of the title opinion by the City Attorney.
2. Execution of a Developers Agreement for the required
improvements.
a. A cash payment shall be made in lieu of land dedication
for park purposes.
3. Access to CSAH 416 shall be limited to one access each for
Lots 1 and 2. Accesses shall be a minimum of 300' apart.
Driveways shall be constructed so as to allow for a turn
around to prevent backing onto CSAH #16. Access permits to
CSAH 116 shall be secured from the County Highway
Department.
4 . Lots 3 - 8 will each be allowed one access onto Pike Lake
Trail. Each access must be a minimum of 300' apart.
5. The following changes or additions shall be made to the
preliminary plat prior to submission of the final plat.
a. A key map shall be submitted showing the location of
the tract and property for at least 600' adjacent.
b. A description of all easements shall be shown on the
plat. Easements around the parameter of lots shall be
10' in width.
C. The developer shall dedicate a 20' drainage and utility
easement along lot lines abutting CSAH #16.
d. The developer shall provide an easement for drainage
purposes through Lot 7. Said easement shall be a
minimum of 20' in width.
6. The developer shall provide a utility easement, 30' in
width, to be located 15' on each side of the East-West lot
line dividing Lots 4 & 5, and proceeding due East to the
Eastern most property line of the plat.
ACTION REQUESTED:
Offer and pass a motion approving the preliminary plat for
Meadowbrook Run subject to the above listed conditions.
�f
MEMO TO: John K. Anderson, City Administrator
FROM: Douglas K. wise, City Planner
RE: Horizon Heights 4th Addition Final Plat
DATE: February 12, 1988
INTRODUCTION•
At their regular meeting on February 4, 1988 the Shakopee
Planning Commission passed a motion recommending final plat
approval of Horizon Heights 4th Addition subject to conditions.
BACKGROUND:
Mr. Muhlenhardt has submitted a final plat for Horizon
Heights 4th Addition located in the Southeast corner of Shakopee
South of County Road 16 and East of Muhlenhardt Road. The first
phase will contain 12 lots with 10 of the lots being
approximately 2.5 acres and 2 lots approximately 10 acres. On
June 22, 1987 the City Council approved the preliminary plat for
Horizon Heights 4th Addition containing 48 lots. The remaining
lots are shown as an Outlot and will be platted in future phases.
Approval of the preliminary plat contained the condition
requiring the developer to petition for upgrading of Muhlenhardt
Road and the intersection of Muhlenhardt Road and County Road 21
be changed to provide a 90 degree intersection. The developer
will be required to file this petition prior to recording of the
final plat.
Conditions of the preliminary plat approval also required
submission of final street cross sections and profiles and a
soils analysis stating the ability for on-site septic systems.
The developer has submitted street cross sections and profiles to
the City's Engineering Department and they have been reviewed by
the City's Engineer. A soils analysis based on soil borings has
also been submitted. The developer did not complete the
percolation tests prior to freezing of the ground. Based on the
soils analysis submitted, there is no evidence of problems for
on-site systems.
The reason for the shape of Lot 11 is that Mr. Muhlenhardt
intended to dedicate this lot to the City for park purposes. The
City in reviewing the preliminary plat concluded that this lot
was not needed for park purposes and placed a condition on the
approval of the preliminary plat requiring payment in lieu of
land dedication for park purposes. The Planning Commission in
reviewing the final plat passed a separate motion recommending to
the developer that the flag portions of this lot be eliminated
and incorporated into adjoining lots. The intent of the Planning
Commission was to indicate its preference for elimination of the
flag areas, however, the plat would be approved with either
design because both meet the requirements of City Code.
Horizon Drive alignment has been changed from the
preliminary plat. On the preliminary plat it followed the gas
main easement. The gas company would not allow the cutting and
filling necessary to construct the road in this manner. This
change will require the homes and septic systems to be set back a
much greater distance from the street. However, the buildable
area of the lots remains essentially the same as in the
preliminary plat.
PLANNING COMMISSION RECOMMENDATION:
The Planning Commission recommends approval of the Final
Plat for Horizon Heights 4th Addition subject to the following
conditions:
1. All street grades must conform to the 6 1/2% maximum,
with intersection grades to be as required by City
Engineer.
2. The developer must petition for the upgrading of
Muhlenhardt Road. The intersection of Muhlenhardt Road
and CSAH $21 must be changed to provide a 90 degree
intersection and direct alignment with the future Sun
Rise Lane (to be platted with future addition) .
3. Lots 1, 7 and 8, Block 1, and Lot 1, Block 2 will not
be allowed direct access onto CSAH t21.
4. Execution of a developers agreement for construction of
required improvements.
a. Street lighting to be installed in accordance with
requirements of the R.E.A. Street lights shall be
provided at all intersections and cul-de-sac ends.
b. Local streets and street signs shall be
constructed in accordance with the requirements
and design criteria of the City of Shakopee.
C. Payment in lieu of land dedication for park
purposes is required.
5. Approval of the title opinion by the City Attorney.
6. All lots must be 2. 5 acres minimum in size.
7. No variances shall be granted for septic systems.
The Planning Commission recommends to the developer removal
of the flag areas contained in • Lot 11, Block 1 and that these
areas be incorporated into adjoining parcels.
ACTION FnnrSTED•
Offer and approve Resolution #2869 Approving the Final Plat
for Horizon Heights 4th Addition.
RESOLUTION NO
869
A Resolution Approving the Final Plat of
Horizon Heights 4th Addition
WHEREAS, the Planning Commission of the City of Shakopee did
approve the Final Plat Of Horizon Heights 4th Addition on
February 4, 1988 and has recommended its adoption; and
WHEREAS, all notices of hearing have been duly sent and
posted and all persons appearing at the hearing have been given
an opportunity to be heard thereon; and
WHEREAS, the City Council has been fully advised in all
things.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the Final Plat of Horizon
Heights 4th Addition, described as follows:
The Northeast Quarter of Section 24, Township 115, Range 22.
be, and the same hereby is approved and adopted with the
requirements that:
1. All street grades must conform to the 6 1/2% maximum,
with intersection grades to be as required by City
Engineer.
2. The developer must petition for the upgrading of
Muhlenhardt Road. The intersection of 14uhlenhardt Road
and CSAH #21 must be changed to provide a 90 degree
intersection and direct alignment with the future Sun
Rise Lane (to be platted with future addition) .
3. Lots 1, 7 and 8, Block 1, and Lot 1, Block 2 will not
be allowed direct access onto CSAR #21.
4. Execution of a developers agreement for construction of
required improvements.
a. Street lighting to be installed in accordance with
requirements of the R.E.A. Street lights shall be
Provided at all intersections and cul-de-sac ends.
b. Local streets and street signs shall be
constructed in accordance with the requirements
and design criteria of the City of Shakopee.
C. Payment in lieu of land dedication for park
purposes is required.
5. Approval of the title opinion by the City Attorney.
I
6. All lots must be 2.5 acres minimum in size.
7. No variances shall be granted for septic systems.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and
the same are hereby authorized and directed to execute said
approved Plat and Developer's Agreement.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
1988.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 1988.
City Attorney
CO /NS6 /NI ?a/
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Mankato Waste Processing Facility
DATE: February 10, 1988
INTRODUCTION•
On February 9, 1988 the City of Shakopee received
correspondence from Verona Blasing, a Mankato resident who is
concerned about the impact of a solid waste processing facility
in Mankato. (See attachment #1) Ms. Blasing is concerned about
the impact of this facility on highways and the environment. I
have briefly researched this issue to determine it's impact on
the City of Shakopee.
BACKGROUND:
Prior to 1986, the Mankato NSP Plant burned fossil fuels to
generate electricity. In the last three years, the Metropolitan
Council and the State of Minnesota have been mandating that
counties investigate alternative solutions to solid waste land
filling.
This has prompted NSP to consider alternative forms of fuel
in their generation of power. In 1986 the Mankato NSP plant
received a pollution control permit to change the operation of
their Mankato plant from burning fossil fuel to burning processed
solid waste.
The majority of the processed solid waste in the
Metropolitan Area that NSP has designated to their facilities
will be processed in the Red Wing facility. The Mankato Plant
will be receiving the majority of it's solid waste from the
Mankato area. According to the Pollution Control Agency the only
time the Mankato facility will be processing solid waste from the
Metro Area is when the Redwing plant is full. Ms. Blasing is
correct in stating that up to 20 trucks per day could come
through Shakopee in route to the Mankato facility. However, this
would only occur if the Redwing facility is at capacity.
Garbage trucks will not be hauling the solid waste from the
Metropolitan Area to Mankato. Enclosed semi's (similar to grain
trucks) will be used to transport processed solid waste from the
Twin Cities to Mankato.
The Mankato plant will begin using processed solid waste as
an alternative source of fuel some time in 1989. Following test
burns later this summer, if additional air pollution devices are
needed on the Mankato plant, the operation could be delayed even
longer.
SUMMARY
I believe that the waste processing facility in Mankato will
have a minimal effect on Shakopee in terms of air pollution and
traffic.
ACTION REODESTED•
Receive and file the letter from Verona Blasing, dated
February 7, 1988, re: Mankato Waste Processing Facility.
February 7, 1988 FtBO 9190'8
CiT,Y 0= j�;g;q ;Bnx 98
Janesville, Mn. 56048
Tor Concerned Citizens Re, NSP Permit Minnesota Pollution
Ladies and Gentlemen, Control Agency - 2021-85-OT
Amended March 28, 1986
The above referred to permit is for the operation to burn processed garbage from
Ramsey and Washington counties. ( at the Wil marth Mankato, Mn. plant) .
But nowhere in this permit does it disclose an impact on theroad-use environment
or r ction thereof in the future. I have observed on the news your concerns in
the area e£#1 9 and t e -&ck of d—development for your own local useage. The publicity
last fall in our own area projected up to about 20 trucks a day(that would be come
and return I assume) . I contacted Washington, Ramsey and PGA officials regarding
the routes to be followed. #169 was indicated. ( Also talked to NSP)
In our area no routing was available for us on #14 from Janesville to Mankato all summer
No 60 fromFaribault West to Mankato Is scheduled for resurfacing next 1988 season.
Summer of '86 was closed from Janesville to Waseca on # 14. Local county roads and
secondary state roads were bumper to bumper all aummer 187,
Mankato Citizens for Environmental Quality have organized and conducting meetings.
One is to be held Feb. 9,7 PM with an Mankato State Univ. , ESE / Env. Sciences
Instructor speaking. Other meetings coming and also the promoting of Resolution
on Garbage Inceration proposals to be given at local caucuses.
Several years ago I came forward with something about chemicals and aerial spraying
since twice in our son's life he became ill in '85 from drift. Consequently,
he has been ill and doctoring ever since for a reactivated condition we believe due
to that exposure. Myself I have experienced much dermatic problem after such exposure
that same year. As a cancer patient, I find that anything that affects the air,
and environment may be and should be of concern to all of us. Such would also include
vehicle emission.
I hope this will alert you and your community to what is being done by a mighty
great operation such as NSP and other counties. Our residence is east of Mankato
and the air and pollution will most certailly affect air quality to the eastern
lying persons.
Recently a program dealing with the ash disposal was on a major network program. That
is another factor this Mankato area is upset over, since no real solution has been
actually finalized, as I understand.
Get into this if you can, and ask for impact on environment and roadway through
your area.
Sincerely,
P.S Kathleen Nortel
1411 Pohl Rd.
Mankato, Mn. 56001 i S
Active in the Mankato Citizens Concerned- Vexomae. A. Blazing
with Preserving Environmental Quality
letters rO
Sk ,a � P ' .
to the operation of aerators. Mr. Coller questions whether or
not the City is exempt - see attached. Because of this exemption
for cities, the Association would like the Council to consider
dispensing with the requirement that they carry $600,000
liability insurance and that the City be named as an additional
insurred. (They will continue to carry the insurance required by
the DNR in the amount of $500,000. )
Alternatives
1. Don't require that the City be named an additional insurred.
2. Don't require the insurance to be increased to $600,000.
3. Do require the City be named an additional insurred and that
the insurance be increased to $600,000.
4. Require changes in Alternative No. 3 and City pay additional
premium of $204. 98.
5. Direct the City Attorney to obtain an opinion from the
Attorney General as to the City' s liability relating to the
operation of aerators from City owned land.
Recommendation
Alternatives 4 and 5. Pay the additional premium for the added
coverage this year (for the City's protection) and direct the
City Attorney to obtain a written opinion from the Attorney
General for next year.
Action Requested
1. Authorize payment of $204.98 towards general liability
insurance for the Save O'Dowd Lakes Chain Association to add
the City as an additional insurred and increase the coverage
to $200,000/$600,000.
2. Direct the City Attorney to request an opinion from the
Attorney General on the City's liability for the operation
of aerators by a non-profit organization leasing property
from the City.
JSC/jms
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Save O'Dowd Lakes Chain Association Aerators
DATE: February 11, 1988
Introduction
The insurance coverage held by the Save O'Dowd Lakes Chain
Association for the aerators on O'Dowd Lake does not meet the
city requirements. The Association is requesting that the City
change its requirements.
I have forwarded this information onto Bob Buranen, of the
Association. Be has advised me of the high cost for insurance
they have paid thus far and that he would like the Council to
consider changing their requirements in light of recent
legislation.
Background
The City has leased property on O'Dowd Lake to the Save O'Dowd
Lakes Chain Association since 1982 for the purpose of operating
aerators. Under the lease the Association is required to carry
insurance and name the City as an additional insurred. The
minimum amount of insurance is the amount for which the City is
liable. Within the last couple of years that amount has been
raised to $200,000/person and $600,000/incident.
If you will recall, this past December, members of the
Association appeared before Council asking the City to either 1)
insure the aerators under the city policy or 2) lend some
financial assistance to help pay for the premium which had just
been increased dramatically. (Louisville Township had included
under their insurance, the aerator on Thole Lake. ) On December
8, 1987 , the Council approved appropriating $780.00 to the
Association for liability insurance. Since that time, the
Association has had to purchase insurance for the aerator on
Thole Lake because the DNR would not accept coverage under the
Louisville Township policy. This is because the permit from the
DNR is in the name of the Association, not Louisville Township.
This caused another large raise in premium.
The Association currently has insurance in the amount of
$500,000. To add the City as an additional insurred would cost
$88.58 plus another $116.40 to increase the coverage to $600,000.
I have spoken with Mr. Steve Masten from the Attorney General's
Office - and he explained to me changes made during the 1987
legislature which are being interpreted to mean that
municipalities as well as the State are exempt from liability due
Julius A. COLLEa, 11
JCOLLLR ATTORNEY AT LAW
pass-�eao Sg KOPEE, MINNESOTA
55329
February 10, 1988
Honorable Mayor
and
Member of the Shakopee City Council
129 East First Avenue
Shakopee, Minnesota 55379
Dear Mayor and Council Members:
In connection with the City's arrangement concerning the operation of
aerators on O'Dowd's Lake, the City has been approached and requested
to eliminate the insurance requirements because, it is claimed, under a
new law the City is exempt from such claim.
466.02 of Minnesota Statutes subjects every municipality to liability
for its torts and those of its officers and employees acting within
the scope of their employment and duties. 466.03 provides that the
above section 466.02 does not apply to any claim exerted against the
City that would be excluded under 466.03 (15) which provides that the
City would not be liable if the State would not be liable if the action
be brought under 3.736.
Minnesota Statute 3.736 by its wording is limited in application to the
State of Minnesota as originally enacted in the Laws of 1976, which section
has subsequently been amended by adding Subdivision 3 n thereto which provides
exemption from "any loss caused by aeration, bubbler, water circulation or
similar system used to increase dissolved oxygen or maintain open water on
the ice of public waters,that is operated under a permit issued by the
Commissioner of Natural Resources.
I understand that in a verbal opinion the Attorney General's Office has
indicated that the above provisions taken together would exempt the City of
Shakopee from any claim arising as a result of the operation of the aerator.
I am very lothe to rely on any verbal opinion and I still question whether
the City is exempt from any such claim, if made, and in any event, if a claim
is made, the City would have to commit finances and energies to establish the
existence of such immunity in behalf of the City.
I feel insurance requirement is the most prudent course of action for the City
to follow at this time.
Respa ully submitted,
Juliu A. Coller, II
Shakopee City Attorney
JAC/nh ._ _ .._ _._._
._.tL.
importeat: 1987 Legislative Changes Regarding Aeration
The 1957 legislature made the following changes to regulations regarding
the operation of aeration systems in "public waters": (changes are
underlined)
POSTING REQUIR_MENTS - Vnere an aeration system is used on the ice o_` -
public waters, signs shall be posted by the pe-ittee at a height of from
four to six feet in a rectangular pattern at each corner of the open water,
and additional signs between the corner signs so :hat a sitn is posted a
leas-, eve,. - 100 feet. Additional signs shall he posted by the pe Witted�on
the sboreiine of the public waters at eachpublicaccess point and other
areas commonly used by the public for access to the lake. The signs shall
comply with the applicable order of the Commissioner of Natural Resources.
The previous lav regarding open ware- posting required a minimum of 12
"thin ice" signs, although permittees were encouraged to post additional
signs. For systems creating large areas of open water this was an
iaadecuate number to properly wa— persons using the lake of the hazard.
T'he new -egulatict establishes a mart: distance of* 100 feet between
Signs.
POBIICA-TON Or NOTICE - Advance public notice of the commencement of any
aeration system, authorized by a De--It from the coy=issioner of natural
resources during periods of ice cover on public caters, shall be given by
the ne—miffed. Niaimum notice shall ceasist of publication of the location
and date of commencement of the system in a newspaper of general
�dreulation in the area where the system is pr000sed to be Operated at
least two times between five and 60 days prior to ccmmencemenz.
This change gives the pe—Cttee a broader time fr- to have noticespublished. She hope this v-ll make it easier to wily with the law and
still ma-main the intent, which is to inform the o p-ic of the potential
r.�z mrd. .
The State Tort Claims Act was also amended to exclude the state from
liability for losses that occur at pa-it-ed aeratict system sites. --is
�( exclusion automatically applies to municipalities (as defined in M.5.
466.01) . Because the state has been excluded from liabili-y the receared
11ab'�++tv coverage has been -educed to 5500.000 combined single 1--t Or
the equivalent. This should reduce lia-i!=y insurance costs and make
carriers easier to find.
y±mal'-y, the Department of Naru-al 'Resources has been directed to adopt
rules relay''-ng to the issuance of pe_Cts ;or aeration systems. ?his '_s to --
be accomplished by September 1988. Rules are a more forma- method cf
establish Cng regulations.
P11 other regulations in Cc<assioner's Order 1194 and its amendment
Cc,ssionez's Order 7-258 remain Cn effect.
ds
CoNSew-1' 9c
MEMO
TO: JOHN ANDERSON
CITY COUNCIL
FROM: PUBLIC WORKS DEPT.
SUBJECT: HOIST REPLACEMENT
DATE: FEB. 11TH, 1988
INTRODUCTION:
The main truck hoist utilized by the City Mechanic has
recently failed due to cathodic deterioration in the underground
hydraulic Pumping system. We have obtained quotations to replace
the hoist system so the City Mechanic can use his work station as
soon as possible.
BACKGROUND: -
The hydraulic hoist system in the mechanic's work bay has
recently failed because the underground piping, underground
piston and related metal parts have completely rusted because of
cathodic deterioration caused by the backfill sand, moisture, and
proximity of the limestone in the underground system. The
hydraulic piston has a large hole in it and cannot be raised out
of the pit any longer. This maintenance bay is the primary work
station for the City Mechanic and the loss of this bay has
greatly hindered his productivity.
This truck hoist was installed be the mechanical contractor
as part of the building contract, and to our knowledge, the hoist
was installed properly according to the existing building codes
in 1975. It has been relayed to us by the hoist installers and
our building department, that the current building codes still do
not address this problem, but the installers strongly recommend
protecting the underground installation from the backfill with a
fiberglass barrier that protects the metal from the mineral
elements which create the cathodic deterioration. This
fiberglass barrier, reputedly, will protect the underground
installation, and is now being widely used for all installations,
and we are recommending it for our hoist replacement.
The hoist that is being recommended for replacement is a
36 , 000 lb. model that would be sufficient for our normal truck
usage. This model is currently being used by the City of Chaska
in their new facility, and they report that it is adequate for
their needs . Scott County installed a 54,000 lb. model , and we
feel we should upgrade our maximum capacity tonnage from 24 , 000
lbs. to 36,000 lbs. for a safer environment for our mechanic.
All of our larger trucks are between 27, 5000 Its. and 32, 5000
lbs . GVW in the single axles , and our tandem is rated at 46, 6000
lbs. GVW. Both contractors have bid identical frame hoists .
We have obtained quotations from two pump and hoist
installers and they have been tabulated. There seems to be some
indecision as to how much rock we will encounter in the
underground installation, so both bidders have "hedged" their
quotations in regard to rock excavation. Our building is sitting
on top of bedrock, and the rock level fluctuates on our building
site. One bidder has committed himself to a maximum rock
excavation price , while the other bidder has offered to excavate
at a "cost plus" basis only. The excavation for the underground
pit will be for a 12 ft x 2 ft pit which will enclose the hoist
and piston frame , and this newer and larger pit will be near the
bedrock so it is not certain how much rock excavation will be
required.
WESTSIDE PUMP AND
EAIP. CO. METER SERV.
(Medina ) (Mtka)
1-ROTARY Model 70E hoist 36 ,000 lb. 5,731 . 00
Model PL795 95 gallon power unit 1 , 317 .00
Model RM-75 7 .5 hp elect.motor 503 .00
Model FA-74 magnetic starter 285 . 00
Fiberglass coating/barrier(underground) 665 .00
INSTALLATION: frame, pit, electrical ,
hydr. lines, oil ( labor) 4 , 445.00
--------------------------------
S12 , 946 .00 518. 050.00
Rock excavation (as needed) max. cost 5 , 395 . 00 cost plus
as needed
It is obvious that the Westside quote for up to 6 feet of
possible rock excavation is better because they have committed
themselves to a maximum cost. If the rock excavated is only 1-2
feet, then we would have a lesser cost.
Gregg Voxland informs me that the cost of this project would
have to made from the Building Maintenance contingency fund
because it is not a budgeted item, and should be treated as an
emergency repair. We feel that our other hoist will probably
develop the same type of underground problems, but we will budget
this repair in the Capital Equipment fund for next year.
ALTERNATIVES:
1 . Replace the hydraulic hoist.
2. Do not replace the hydraulic hoist.
3. Replace both of the hydraulic hoists . (Add 55 , 760.00 . 1
RECOMMENDATION:
Alternative 4 1 . Replace the hydraulic hoist.
ACTION REQUESTED:
Authorize Westside Equip. Co. of Medina, Mn. , to replace the
mechanic's hydraulic hoist as quoted for $12,946.00 plus rock
excavation (not to exceed 55 . 79'0 . 00 . 1
Proposal Page No 1 of Pages
Quote# 12-28-87 1883
EQUIPMENT STEVE MURPHY,PRES.
902 B HIGHWAY 55 • HAMEL, MINNESOTA 55340 PHONE 612/47&9572
MOrosu sum Ea To eM ONs ]DATIE
Shakopee Public Works Department 445-2211 12-28-87
STREET JOB NANE
500 Gorman Shakopee Public Works Department
EI Y.ST..•No sin
Shakopee, Mn 55379 Same
.ecNREcI GATE OE BONE eM E
Attn: Jim
We bereby ubm 1 spenLco run,and.11-theirke b,.
SUBJECT: Lift Replacement.
One (1) Rotary Model AT70E moveable plunger lift for trucks and buses; electric-hydraulic
operation. 36000# capacity with 90" to 204" wheelbase, axle engaging.
Price $5,731_.00
One (1 ) Rotary Model PL795 95 gallon power unit. (less motor)
Price $1,317.00
One (1 ) Rotary Model RM-75 7.5 h.p., 3 phase, 230-460 volt electric motor for power unit.
Price $503,00
One (1 ) Rotary Model FA-74 magnetic starter with start-stop buttons in cover for power unit
motor.
Price $285.00
INSTALLATION:
* Removal and replacement of required concrete flooring.
* Removal of existing lift.
* Necessary excavation.
* Installation of 121 blook pit.
* Setting of rear cylinder and frame along with required footing.
Excavation Clause: In the event of conditions such as:underground rock,debris, high water table,running soil,wet weather conditions,or
antlarground utilities In excavation area;such will be considered extra and will be charged On a time and material basis.
We Propose hereby ad furnish material and labor — complete in accordance with above specifications, for the sum of:
See Above dollars ($ I.
Payment to W made as follows:We reserve the tight to slop work and deliveries it terms are not met
See last page
All m rerun.,pmmm.ed In be as epephnd.All work ro be e..,l...d in o wor inuml.k. Autha.aed
monner according in,raMord pmce[e,. Any mut ation or devmnon from oboe spenbm _Sv.mure xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Oen,nolrmp..tro mu will be v.<.md mly upon w order,and wA tint.
cho,ae ova end above the nnmole All oere.hurl,contingent upon strikes, p
with or
deb., beyond our t.n rel. o-ne, ,a b,,,fire. I....do ane .,hr, ,w , „„sown rb+yaV`.an�.1calOrl.nowm 15 da
e. Our work.. ,e fully covered b,Workmen, Compen,mbn Insurance
< n
Acceptance of Proposal —The ebaee pnt.a, rp.aht.heu
end to. are on mmfa[tory and ore hereby accepted. Yw er authored Spmton
.as iM wad a.wemnd va,m.n,will tie made or aax,n.d abet..
Date of A<nplan<e Spm,re
AcceptanceSigwllpemakespropose aconaact. Read all print twlforesigning.
Proposal Page No. 2 of 3 Pages
/�/� ♦ QuoteN 12-28-87 1893
•
EQUIPMENT STEVE MURPHY,FRES.
902 B HIGHWAY 55 HAMEL. MINNESOTA 55340 PHONE 612/4789572
Aoros., TO PHM pit
Shakopee Public Works Department 445-2211 12-28-87
aMEEI
JOa NINE
11500 Gorman Shako ee Public Works Department
Shakopee, Mn 55379 Same
MCNI{Ecl 811E Or p[/,NS
Attn: "
Jim 10a �aNE
w.ketch,submit,....ahons one.",mom to,
* Setting of front frame.
* Setting of front cylinder in pit.
* Setting of power unit along with power unit motor and magnetic starter.
* All necessary electrical required to operate system.
* Required hydraulic lines from power unit to lift installed.
* Hoist oil.
* Entire system tested and put into operation.
Installation Price $4,445,00
Removing of underground rock for lift installation along with its disposal and replacement.
Additional Price $5,3.95.00
OPTIONAL: (Strongly Suggestef,,
* Fiberglass coating of both cylinder casings and underground piping taped and anode bag
attached to help prevent corrosion.
Additional Price $665.00
NOTES:
* Taxes not included.
Excavation clause:In the event of conditions such as: underground rock,debris,high water table,running soil,wet weather conditions,or
underground utilities in excavation area;such will be considered extra and will be charged on a time and material basis.
We Propose hereby to furnish malerial and labor — complete in occordonce with above specifications, for the sum of
See Above
Payment to bemaa.as rouows:we reserve me right to stop work and deliveries if erms are not mer. dollars �t �,
See last a e
Ali m rel emaetl ,o .a w
ark ,e by mmae
pr.uh, ,n o workLk.
a,a pro.roMaid.at
Any alremhen.r a.v,m,an from .w Airerr^d XXXXXX XXXXXXXXXXXXXXX
I� ere..�wi.m oe .e win x. r.a only open . . and.,u h[[;�b[a —E,prow.e XXXXXXX
[Forge ver ondsabore I;e•eanmere OII g,e nNen on t
,den er d in rr berpna n [en,e 1. Ox'ne,r e mr 6,e[Inrna da n end a h.,une- [ hk N,Th,.oeynl may be
. o,r, wprkm a..wilt [ ,.a br wo,k . r co mpemah en ln.uren[.. [ e,r W�rwrprn br. it„e c or.e.,,„,rn 15 �,.
A=Xtanoe of Proposal —1h.pcov, p.... w.[Ih.a„ens
"'d MO�om ere .aedonep one ore h.l.by p.uprad. Tou der. ...Mnpd ygr,eh,r[
,o do rhe work os sp,cd,ed. Poymenr wdl be made m ouHrrNd abo...
Dore of Acrvd,. .e Spurr
Acceptancesignature makes proposal a contract u• Raadal 1printbaforoaf 1
! ng
Proposal Pie" 3 3 Poge
•,,/ Quote# 12-28-87 1883
EQUIPMENT STEVE MURPHY,PRES.
902 B HIGHWAY 55 a HAMEL, MINNESOTA 55340 PHONE 612/479-9572
PROPOSAL suwr "NON[ DATE
Shakopee Public Works Department 445-2211 12-28-87
1r.1AT JOB NAME
500 Gorman Shakopee Public Works Department
CITY,STAyE AND ZIP CODE 35rcurr'[59—
Shakopee, Mn 55379 Same
ANwnEcr o/.R or ruxs log MI E
Attn: Jim
We bemy,n submit penarid rammer for
* Freight included.
* Area is to be free and clear of all obstructions; delays caused by others would be an extra
charge on a time and material bases.
* Excessively thick concrete flooring (over 8" thick) would be an extra charge on a time and
material bases.
* Existing drain system in current lift location to be abandon; can not be used in new lift
quoted.
* See excavation clause below.
* It is understood 3 phase electricity is available in existing building. If not, .this would
be dealt with on a time and material bases.
THANK YOU FOR THE OPPORTUNITY TO SUBMIT THIS QUOTE TO YOU.
Exa vation Clause:In the event of conditions such as:underground rock,debris,high water table,running soll,wet weather conditions,or
underground utilities in excavation area;such will be considered extra and will be charged on a time and materiel basis.
We Propose hereby to furnish material and labor — complete in accordance with above specification, for the sum of:
See Above dollars(f 4
Payment to the made as follows:We reserve the right to stop work and deliveries if terns are hot met.
Equipment: Net 30 days from delivery. Installation: net 30 days from invoice date, invoiced
monthly on % of work completed. Balance due 30 days from completion.
All me—ail"Dvem.med to be m pecded.All work re be mmple,ed m e workmanlike Ap1MrOetl Naigning.
armgm,mw kbdpro Anyalm,.h.werdevmh n.fromhey.penlim.alwng a will bee awed oly upon wmmn erden.antl ail beet —Smtoe ,charge even end Bob- rhe e.emom. All agmemenh conxngenl upon,mke� Cruler er either, beyond o enrol. Owner ro orry fire, rmota end toner , Nem' f-1ox-phawryn e. Our orker a fully c red by Workm n. Com nIna dry !"'drown by w it m aaepr.d wiMiAcceptance of Proposal —Tke.bow pre... epedfimhen,
antl rood mbdeaery end ere hereby eoc.,md. You or awhenord Sigaorre
m do Ike work le,weafiedfoymem.+11 be mode m wNrned.BoveDom of Aceepmnceacceptance signaWre makes Ompri a contract. Read all Pri
f � Bd
•PAGE NO. OF
No. 2487
Pnnp¢ and Mdas S.aa[c., Js Mc. SERVICE • SALES • INSTALLATION
1800 2ND STREET SO. - (612)9333800 - HOPKINS,MN 55343
(On Cry.Rd. 3-lust West of C0 Rd. 18)
PROPOSAL SUBMITTED TO PHONE JOBPNONE I I •DATE,
City of Shakopee JOB /1-11—RR
STREET NAME
Attn: Gene Jeurissen C' - =:r
CITY STATE 21P JDB LOCATION
ii
Shakopee, 1@1
WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR:t
EQUIPHENT . .
(1) Rotary AT 70E Truck Lift, adjustable wheelbase of 90" to 204", 360003 capacity,
18000 front, 18000 rear, Electric Hydraulic, Factory Fiberglass Coating on both cylinders.
(1) Rotary FL795 Power Unit, 40 6PM, 95 gallon Reservoir, 7 1/2 H.P. Motor with FA74 Magnetic 1
Starter
INSTALLATION
1. Sawcut floor, jackhammer out concrete, excavate and remove existing cylinders.
2. Construct 13' long concrete block pit.
3. Install rear cylinder assembly, pipe control lines to floor controls.
4. Backfill pit and rear cylinder.
5. Reroute plumbing for floor drain.
6. Form and pour floor.
7. Install cylinder in pit, and assemble lift.
8. Fill system with oil and place into service.
9. Existing carbon monoxide system to remain intact.
EXCLUSIONS
-Any other underground utilities encountered such as electrical conduits, water lines, air lines.
etc. would be handled as an extra.
-Above bid based on normal digging conditions. If rock is encountered it will be removed
as an extra.
- - WE PROPOSE n«.ey td rorman matwal alW sbD.-bammlmmecmmnca wmaeen abaxJnbanons for tnswm at. —
Eighteen thousand fifty dollars and no/100----- dolls n) 18.050.00
Payment to the mWe as follows
NET 3Q JAYS
All mpai.l Is pwrenl«E to Ce u.p.d4ed.MI ease le be oneWasod in a Isere-
aenlib m.nner 6cermrN Io Nan"Id encten. Ny Whanden w M.Lllan Imm AYtheflxeE
non eYcumelm.myol.mv.......m W e:.cored Mn Yaee.mm..Den BIaMtY
and.n1 p.Pahe an.Yn an.,.enr a.Cpe In.«Im.l..NI ron.m.m.[m-
11nv.m Yawn ma... «na.nn or elm band err n1. Dann ..M on. Loseph B. Radermacber
temado and a th,Mc.u.ry I.......Du,ses.he.n as,...q WeAnxn i N nL plDpoul mayb0 p
Dempematinn Inwr.nee. ndrawn by us II not aewptad Hmm days
ACCEPTANCE OF PR ab^« I aril_ n In�letaoea .Ihmsmyammhal era one tela
1.,r—tD Pay oa..-and a1 con:am e.penses lnemmnq,.,l ane out or pocIa,
expenses Incurred In connection with the cn11eclion of amounts due under this com,act
1X%PER MONTH (18%PER YEAR) Interest wDl beadded to uncald balance. elpnamo
Mt.of Alabaman. BlPbalra
J
Fueling Systems — Electronic Gauging& PEI, Self Sero Equipment — Compressors
trols
Inventory Con — Fiberglass Tanks & Pipe --1 Auto Lifts & Parts — Service Station Pumps
.. °"`GA4ALUG NU. 1626
CONDENSED
►NESTSIDI- FqlnPto;ENI LIFT SELECTION
9070 HC;y. 55 GUIDE
rdEDIN1, n; d 5s3ap
478-�5?7
Truck and Bus Lias
I-,-
17', ,K
ROIARY
.t
1
77 ' ;' CORPORATION/ROTARY LIFT DIVISION
Neave duty-lifts for all service and repair work
MODELS AT-703E, AT-101212E
CAPACITIES: Monist AT-703E—&4,000 las (24,478 kg)1111: 18.0p010s (8.159 kg)
per jack.
Model AT-101212E—M.000 Joe (30,824 k9)total: 18000 be 18,159
'I kg)from jack.25.000 has.(11.332 kg)middleand reirjacks.
DESCRIPTION: Front and rear Inks adjustable to varying wheelbase dimensions hon
fixed middle jack.Vehicles supported by axles or last Adjacent Inic-
tural minper
STANDARD WHEELBASE RANGE(See Page 4): Model AT-703E—From jack to middle
ink 102"to 200"(259 to 518 cm)',middle jack to rear jack 102"to 204"-
(259 to 518 cm)
Madel AT-101212E—Proal jack to middle ink 102"to 204" (259 to
518 cm);middle jacktc rearjack 102"to 200"125910 518 cml.
USES: Handles tractor-trailer combinations. fire engines—both single unit
and tractor-pulled aerial ladder tracks with tandem axles.Front adjust-
able ink and insert center jack used for tractors,standard trucks.
OPERATION: electric power unit.
MODELS AT-7 -70E'
CAPACITIES: oce OH-24,0001be (10.878 kg)total,12.000 lbs S,<19 kg)front
k 120001 (5439kg)rear jack.
1 Mn IAT-70E W.000Ibs(14,318kg)fotal;18,0001M.(8,159 kg)fmnt
ck,18. .15 g rearjack.
DESCRIPTION: Front jackadjustabletovaryin9wheelbase dimensions.Vehicle support
byaxleor other adjacent structural member
STANDARD WHEELBASE RANGE(See Page4):102"-204"(259to518cm). \ /
USES: Handles tractors,straight trucks and buses. ly,\
OPERATION: Model AT401-I—Full-hydraulic,using compressed air.
Model AT-70E—Full-hy raulic,electric power unit.
NOTE:All adjustable models available with optional(1)hydraulic powered
device W move jack forward on backward to desired position;(2)akr
oceraled,thURFaosrhon,remote release,aubmabc looking legs. Will
MODELS AT-1012H,AT-1012E
CAPACITIES: Mosel AT-1M2H-27AOOIbs.(12,247kg)tlaL12,o001bs.(5,443kg)
from,jack:15.000105.(6.804 kg)rearjack.
Model AT-1012E-43.00010s.(19,492 kg)Ictal; 18,0W lbs. (8,159 kg)
from jack;25DW IDs.(11,332 kg)rearjack.
DESCRIPTION: From jack adjustale to varying wheelbase dimensions.Vehicle sup
port byaxle or What adjacent structural member.
STANDARD WHEELBASE RANGE(See Pege4):102"-2D4"(259to 518 cm).
USES: HlndleS tractors,straight trucksand buses.
OPERATION: Model AT-10121-f—Full-hydraulic,using Coapressed air
Model AT-1012E—Ful4hydrauliC,electric power unh.
MODELS AT-1012DS,AT-1012DSE
CAPACITIES: Molal AT-10I2DS-26,000Ips.(11,785 kg)total;12.000 It(5,439 kg)
from jack 14.DDD Ise.(6.346 kg)rearjack
Model AT-1012DSE-43.000lot,(19,492 kg)total:18,000 lbs.18.159 kg)
hotjack:25,00DIm(11.332 kg)rearjack.
Capallie5 based on center loading over into
4 DESCRIPTION: Front jack adjustaole to varying wheelbase dimensions.Vehicle
supported by axle Or other adjacent atnCtural member Rear ink has
rail superstructure with dual axle supports to handle tandem wheel
carriages.
STANDARD WHEELBASE RANGE(See Page 4):102"-204"(259to 518Cm).
USES: Handles hastm,straight trucks and buses.Especially usefulwith tan-
dem rear axles where engagement IN Doth Axles is fleshed.
OPERATION: Model AT-1012DS—Ful1-hydraulic.using Comoreesed air
YModel AT-1012DSE—Fullydraulic.electric power unit.
lllushatio t note:Front lack(suppomW from,end of
Gm"pm tem poe.(n,Pw+^^^ vehicle)Is shown on the Web In all illustrations.
Proposal =
EQUIPMl
902 B HIGHWAY 55 a HAMEL, MINNESOTA 55340E p��C r r� ANT
Appsal su o o exax[
Shakopee Public Works Department 445-2211
S..... JOB xaM[
500 Gorman Shako ee PI ,
1 v. A Aa 1
Shakopee,:'Mn 55379 Same
aacxrtcp w*s or ruxs
Attn: Jim
We thereby suWnn•penbmbow and unman hu
SUBJECT: Lift Installation
�.IOne (1) Rotary Model DTO-28H two-post side by side frame contact drive thru-over full hydraulic ,
lift. 8000# capacity.
Price $3,220.00
OPTIONAL: (Strongly Suggested)
.Fiberglass coating of underground lift components and taping of underground piping and anode ba
;attached to help prevent corrosion.
Additional Price $840.00
INSTALLATION:
�* Removal and replacement of existing concrete flooring.
I* Necessary excavation.
* Setting of lift components and backfilling with existing soil.
* Piping of underground hydraulic and air lines to nearest wall or column.
* Hoist Oil.
* Lift assembled, tested and put into operation,j
Installation Price $1,700,.00
Excavation Clause:In the event of conditions such it underground rock.debris,high water table,running soil,wet weather conditions,or
underground utilities m excavation area;such will be considered extra and will be charged on a time and material basis.
We Propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
See Above dollars (S 1
payment to be made as follows:we reserve the right to atop work and deliveries it terms are not met.
See last page
All wicnersal is qua «d to be.....abed.All work Io de bssan,lu.d a werkmanbke AutM
theater according to standard Any alteration or dwmban knew above spepbsa —5gmmn XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
askof
vel.raj. will be a tea oily upon written orders,and Bill because,
e.n.share.over and abo« In. «enol[. All ae,«wenh c.nr% m upon mlkr 'wets:The'repecal may b.
,own r delays beyond o w
control Ons nu
ay bnde
oand other scary .-."rawn or w If rot acialled whM p
15 da .
-sucance Our one. a fuer red by victims,-.his,
Insurance
ACCeptance of Proposal —rh.-how. pits. . ..eahcmion.
strict c d re sainf..toq ark on herby accepted you are aathwwd Sgrw ur.
to do be won as spenbeal. payment wdl be mode as outlused abovs.
tele of Acceptance Lgmruc
Acceptance signature makes proposal is contract Read all Print before signing.
TO: Mayor, Councilmembers
FROM: TOM Brownell, Chief of Police
RE: American Cancer Society Program
DATE: February 12, 1988
INTRODUC TON
The police department has been requested to participate in the
American Cancer Society Jail and Bail fund raising program,
March 1, 2 and 3, 1988, at the Shakopee Ford facility.
BACKGROUND
Attached is an explanation as to how the program works. The Scott
County Sheriff's Office, Prior Lake and Savage Police Departments
have agreed to participated. The Shakopee Police Officers will be
donating their time, it will be necessary for them to use a police
vehicle.
AL=RNATIVES
1. Authorize the police department to participate in the program.
2. Do not authorize participation in the program.
RECO MENDATTON
Alternative number 1.
COUNCT ACTION RMUESTE
Authorize the police department to participate in the American
Cancer Society Jail and Bail Program.
MARCH 1 , 2, 3 1988
WHAT IS JAIL AND BAIL?
Jail and Bail is a fun and unique way to raise money in any
community--small, medium or large--for the American Cancer Society.
Jail and Bail involves a mock jail set up in a mall , shopping
or other high-traffic public area,and simulated arrests of citizens
by off-duty police officers or other volunteers. The idea for Jail
and Bail originated in Rocky Mount, N.C. ,in 1978,and has since
been used effectively by other ACS Units across the country.
Here ' s how Jail and Bail works: The "arrest" begins with someone
calling the American Cancer Society , or a pre-arrest ,requesting
the apprehension of their boss , spouse , a politician or other
friend or co-worker. Charges can range from "indcent exposure
from the neck up" to "unfair labor practices . " The caller pays
a tax-deductible arrest fee . An off-duty police officer or other
volunteer visits the arrestee, serves a warrant , explains the
situation and whisks him/her off to jail. There , bail(a minimum .
of $100 is recommended) is set try the judge, another ACS volunteer.
With telephones and books provided by the ACS, the jailees make
pledgecallsto friends, relatives and co-workers to earn their
bail. Most incarcerations last one hour. All bail donations are
tax-deductible contributions to the American Cancer Society,and
will be used for North Scott County.
PRE-ARREST:•
A tentative schedule for each day will be set. A police officer
will pick you up or you may come in at your scheduled time .
THANK YOU IN ADVANCE FOR HELPING WITH THIS WORTHWHILE PROJECT. .
YOUR EFFORTS IN THE FIGHT AGAINST CANCER ARE SINCERELY APPRECIATED.
WOMAN
<...,
I P/
MEMO TO: John R. Anderson, City Administrator
FROM: Dennis R. Kraft, Community Development Director
RE: Complete Update of the Shakopee Comprehensive Plan
DATE: February 11, 1988
INTRODUCTION•
The present Shakopee Comprehensive Plan is outdated. Many
events have occurred in the community during the past two or
three years which clearly indicate that a comprehensive amendment
of the plan should take place. The Shakopee Planning Commission
unanimously endorsed the recommendation to amend the
comprehensive plan at their meeting of February 4. The Community
Development Commission has also recommended the amendment of the
plan (see attached memo) .
BACKGROUND.•
The present Shakopee Comprehensive Plan was adopted in 1981.
Data for this plan was gathered in 1978-80 and some of the data
were from sources which were ten years old at that time. It is
also possible that both community values and issues have changed
appreciably during the past eight years. Development has
occurred in the community since 1981 which was not anticipated by
the current Comprehensive Plan. Sound management of future City
growth and the efficient expenditure of both public and private
resources dictates that Shakopee have a valid comprehensive plan.
Specific reasons for amending the Shakopee Comprehensive
Plan include the following:
1. The current Comprehensive Plan was adopted in 1981 and much
of the data is out of date. The current plan also has a
1990 time horizon. A plan for the 1990's and to the year
2000 and beyond must be prepared.
2. Dramatic changes have occurred in Shakopee since the
adoption of the present plan. These changes include the
construction of Canterbury Downs, the enlargement of
Valleyfair, a significant population increase, and
appreciable increases in traffic volumes on local streets
and highways. Also, during the past two years progress has
been made leading to the construction of two new bridges
over the Minnesota River directly serving the City of
Shakopee.
3. New roads, not envisioned by the plan, have been
constructed since the adoption of the present Comprehensive
Plan and road classifications need to be changed. Planning
must also occur for future roadway alignments.
4. Contemporary community values need to be assessed so as to
determine if the Shakopee of the 1970's is what local
residents want for Shakopee in the 1990's.
5. Development patterns and pressures in communities around
Shakopee have experienced dramatic levels of growth. This
growth has direct impact upon the City of Shakopee.
6. The Metropolitan Urban Service Area (M.U.S.A. ) boundary
needs to be reviewed to determine if it adequately provides
for the future growth of the community in the next decade.
7. Sound planning will enable the management of the City to
anticipate events before they happen. Taxes have increased
significantly for Shakopee property owners, therefore it is
even more imperative that future tax dollars be efficiently
expended for both infra-structure improvements and City
operations.
8. Shakopee needs to carefully assess it's strengths and
weaknesses so as to be able to accurately target those
industrial and commercial uses which will allow the
community to achieve a desired balance of residential and
non-residential growth.
9. The Shakopee Zoning Ordinance is in need of being
overhauled. This should be done in conjunction with the
completion of the Comprehensive Plan. The Zoning Ordinance
is one of the two major tools available to implement the
provisions of the Comprehensive Plan.
10. An outdated Comprehensive Plan and Zoning Ordinance can
result in the City being put in a vulnerable position if
zoning or other land use litigation should arise.
11. A determination needs to be made if the current plan
reflects the ideas and goals of the present community
leadership. Since the adoption of the 1981 Plan there has
been a 86% turn over on the City Council and a 718 turn over
on the Shakopee Planning Commission.
12. There have been recent requests for Ad Hoc Planning Studies,
e.g. The impact of commercial recreation upon the community;
How much commercially zoned land does the City need around
future interchanges; what is the future demand for
commercially zoned land and where will it be located? These
answers should be the result of an amended comprehensive
plan and should not be carried out in a vacuum.
13. Metropolitan land use regulations and guidelines have been
changed since 1981. The Shakopee Plan should address these
changes.
14. Policies for on-site sewage treatment systems located
outside the urban service area should be included in the
Comprehensive Plan. Likewise if additional regulatory
ordinance amendments are needed these should occur as an out
growth of the Comprehensive Plan amendment.
15. Sound planning and up-to-date development regulations will
attract good development and put the City in a proactive
position, whereas if the City has to react to each new
development proposal economic development in the community
could be severely stifled.
16. Future park needs should be adequately addressed in the
plan. Sound justification must be provided for park land
exactions (dedication) and dedication fees need to be
adjusted to reflect current needs.
PROCESS FOR COMPREHENSIVE PLAN UPDATE
Based upon the existing levels of staffing in the Community
Development Department, the updating of the Comprehensive Plan
will require the City to retain the services of a planning
consultant to prepare major parts of the Comprehensive Plan
Amendment. It is essential that the City staff play a very
active role throughout the Comprehensive Plan update process and
that the Planning Commission be continuously involved in the plan
update. This will periodicly require significant amounts of the
Planning Commissions time, but is the very reason for the
existence of the Planning Commission.
SCHEDULE
If the concept of comprehensively amending the plan is
approved by the City Council on February 16th the planning
process could be underway by April. It will probably require 9
to 12 months for the process to be completed. If major hurdles
are encountered additional time might be required for problem
resolution.
FINANCING•
It is estimated that the amendment of the plan should cost
$25,000 to $35,000. This amount is not included in the adopted
1988 budget. Sources of funding include contingencies which have
a $100,000 balance, the fund balance of the General Fund or the
utilization of an interest- free loan from the Metropolitan
Council. The interest-free loan would have a three year payback
period and allow us to budget for the repayment beginning in
1989.
ALTERNATIVES•
1. Endorse the concept of amending the comprehensive plan at
this time and direct the staff to prepare an RFP and
advertise for hiring a consultant at this time.
2. Amend only segments of the Comprehensive Plan.
3. Do nothing at this time.
4. Direct the appropriate staff to submit an application for
an interest-free from the Metropolitan Council once plan
amendment costs have been determined.
RECOMMENDATION•
The Planning Commission, Community Development Commission
and City staff recommend amendment of the Comprehensive Plan
(alternative #1) and recommends applying for the interest-free
loan (alternative #4) .
ACTION REOQESTED•
Move to endorse the concept of preparing a complete update
of the Shakopee Comprehensive Plan, and direct the appropriate
City Officials to prepare a Request for Proposal (RFP) and
advertise for the hiring of a planning consultant to assist in
this endeavor, and to approve the submission of an application
for an interest-free loan from the Metropolitan Council.
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Comprehensive Plan Update
DATE: February 5, 1988
INTRODUCTION AND BACKGROUND:
On February 3, 1988 the Shakopee Community Development
Commission met and discussed the need for updating the City's
Comprehensive Plan. Recognizing that the current Comprehensive
Plan has not been updated since 1981 and significant changes
have occurred in our community since that time, the Community
Development Commission moved to recommend to City Council that
the City engage in soliciting proposals from consultants to
update the Comprehensive Plan.
The Shakopee Community Development Commission also requested
that they somehow be involved in the updating of the
Comprehensive Plan. The Community Development Commission is
aware of the potential for development in Shakopee pending the
completion of the proposed highway projects in this area. The
Commission is also aware of the problems that occurred in Eagan
following the completion of the Cedar Avenue Bridge. The
Commission believes that the City Council should implement sound
long range planning techniques at this time to ensure compatible
land use development.
CO ��1S� nfi l
MEMO TO: John K. Anderson, City Administrator
FROM: Dennis R. Kraft, Community Development Director
RE: Council Endorsement of the Bond Attorney Hiring Process
DATE: February 11, 1988
INTRODUCTION•
At the City Council meeting of January 19, 1988 the Council
endorsed the idea of preparing and circulating RFP's for the
purpose of identifying a legal firm to serve as bond counsel for
the City of Shakopee. I would like to propose a means of
handling this process in a reasonably expeditious manner.
BACKGROUND:
Mr. Jim O'Meara, has served as the City's and the HRA's bond
counsel for several years. Until very recently Mr. O'Meara was
with the firm of O'Connor and Hannan. About two weeks ago Mr.
O'Meara started working with the firm of Briggs and Morgan. As a
consequence of this the City has decided to sent out requests for
proposals with the intent of hiring bond counsel to represent the
City and the HRA on various general obligation and tax increment
bond related matters.
In my opinion there are only a handful of firms in the Twin
Cities area with expertise and depth in the municipal bond
counseling area. I would like to suggest that a Committee
composed of Bob Pulcher, President of Springsted, Inc. , Assistant
City Attorney Rod Krass, Finance Director Gregg Voxland and
myself select a list of firms to whom RFP's should be sent. This
Committee would then review the written proposals sent in
response to the RFP's and submit a recommendation to the City
Council. Perhaps the City Council would like to appoint one of
it's members to function in a liaison capacity to this Committee.
The advantages of this process are that in a relatively
short period of time a recommendation could be presented to the
City Council on the hiring of a bond attorney and the City would
then be in a position to designate the firm to advise the City in
bond related matters.
ALTERNATIVES•
1. Endorse the concept outlined above and instruct the City
Administrator to implement this concept.
2 . Indicate that RFP's should be sent out and that interviews
should be held with all firms responding to the RFPs.
3. Devise another process to handle the hiring of bond counsel.
RECOMMENDATION•
Alternative #1 above is recommended.
ACTION REODESTED:
Move to direct the City Administrator to form a Committee
composed of Rod Krass, Bob Pulsher, Gregg Voxland, and Dennis
Kraft for the purpose of reviewing written proposals and
credentials of various law firms and making a recommendation to
the city Council so that a firm can be hired to perform bond-
related legal services for the City.
9.9
MEMO TO: John K. Anderson, City Administrator
FROM: Dennis R. Kraft, Community Development Director
RE: Approval of Land Disposition Concept
DATE: February 11, 1988
INTRODUCTION•
At the present time the City owns a parcel of property which
is located immediately west of the Minnesota Valley Mall and
which was bought for the purpose of providing right-of-way for
the 101 by-pass in Shakopee. The City also owns two lots in
downtown Shakopee on 4th Avenue East of Spencer Street in Block
52. The above mentioned land is vacant and it would best serve
the City if this land were to be sold and developed.
BACKGROUND:
As a part of the process of acquiring right-of-way for the
by-pass for Highway 169, the City utilized a program that the
Metropolitan Council has which enabled right-of-way to be
purchased prior to completion of final highway design and the
actual initiation of the by-pass construction project. Land was
purchased in the area adjacent to Highway 169 and immediately
West of the Minnesota Valley Mall. More land was purchased than
was needed for actual road purposes. It would be in the best
interest of the City if this surplus land were to be developed in
a manner consistent with that allowed by the Shakopee Zoning
Ordinance. This would add value to the City's tax base and
conceivably provide additional jobs as well. Once the property
has been purchased the disposition proceeds will have to be
remitted to the Metropolitan Council, however the City will have
the benefit of additional real estate tax base. At the present
time, apparently, two different individuals or firms are
interested in purchasing and developing this property. As a
result of that it would appear to be appropriate at this time
that the City Council authorize interested parties to bid on this
property.
The two City owned lots on Block 52 were acquired when the
railroad right-of-way in that block was abandoned. At the
present time the lots are vacant, and are not generating any real
estate taxes. It is requested that the City Council authorize
the sale of these parcels of land to the highest bidder with
proposals consist with the plans of the City.
ALTERNATIVES:
1. Authorize the City Administrator to take the necessary steps
as outlined above to advertise the above mentioned
Properties for sale.
2. Retain ownership of the above mentioned parcels at this time
and do nothing.
RECOMMENDATION•
Alternative $1 above is recommended and will result in the
City Administrator taking action to sell the above mentioned
parcels of land.
ACTION REOUESTED•
Move to authorize the City Administrator to take the
necessary steps to sell the excess property acquired for the
Highway 169 By-Pass and located West of the Minnesota Valley Mall
and Lots 3 & 4 in Block 52 of the City of Shakopee.
I
CA
MEMO TO: John K. Anderson, City Administrator
FROM: Ray Ruuska, Engineering Coordinator
SUBJECT: Watershed Boundary Change
DATE: February 12, 1988
INTRODUCTION:
Attached is the petition form, resolution, and exhibit maps of
the proposed watershed boundary changes.
BACKGROUND:
The Shakopee Basin Prior Lake-Spring Lake and Credit River Water
Management Organizations intend to present to the Scott County
Commissioners the attached resolution for watershed boundary
changes as depicted by the attached exhibits.
The proposed changes are a result of concerns of the above listed
WMO' s and meetings since mid 1986 during which the proposed
boundaries have evolved.
The Scott County Commissioners will then petition the Minnesota
Board of Water and Soil Resources on behalf of the WMO' s.
This petition is dependent upon 100% support of all jurisdictions
within the boundary change area.
The WMO group thereby seeks the support of City Council in this
endeavor.
Alternatives:
1 . City Council could recommend no boundary changes at this
time.
2. City Council could recommend changes in the proposed
boundary changes.
3. City Council could endorse the boundary changes as proposed
by the WMO group.
RECOMMENDATION:
The proposed boundary changes are the result of exhaustive
planning and work by the WMO group. The City of Shakopee was
represented by Ken Ashfeld whose concerns and recommendations are
reflected in the proposed boundary changes.
The Engineering Department therefore recommends Alternative 3 ,
City Council endorsement of the boundary changes as proposed.
Watershed Boundary Changes
February 12, 1988
Page 2
ACTION REQUESTED:
A motion by City Council , endorsing the change in boundaries
between the Lower Minnesota Watershed District, Credit River
Water Management Organization, Prior Lake—Spring Lake Watershed
District and Shakopee Basin Water Management Organization as
proposed.
RR/pmp
Minnesota Board of Water and Soil Resources D ,
90 West Plato Boulevard
St. Paul , Minnesota 55107 I
----------------------------------------
In the matter of the Boundaries between PETITION FOR A CHANGE IN
the Lower Minnesota River Watershed THE BOUNDARIES BETWEEN
District , Credit River Water Management THE LOWER MINNESOTA RIVER
Organization, Prior Lake-Spring Lake WATERSHED DISTRICT,CREDIT
Watershed District and Shakopee Basin RIVER WATER MANAGEMENT
Water Management Organization,
ORGANIZATION,PRIOR LAKE-
SPRING LAKE WATERSHED
DISTRICT AND SHAKOPEE
BASIN WATER MANAGEMENT
----------------------- ORGANIZATION
The undersigned petitioner hereby petitions the Minnesota Board of
Water and Soil Resources, pursuant to Minnesota Statutes, Section
112.-9, Subd. 4, for a change in boundaries between the above
named districts and water management organizations in accordance
With the following:
I. The Board of Managers of the Credit River Water Management
Organization adopted a resolution rept,esting the Scott Count,
board of Commissioners submit a petition to the Board of Water
and So' ! Resources to amend the boundaries of the Organization
as set forth in this petition and is attached hereto as part of
Exhibit A.
_. The Board of Managers of the Prior Lake - Spring Lake
Watershed District adopted a resolution requesting the Scott
County Board of- Commissioners submit a petition to the Board
of Water and Soil Resources to amend the boundaries of the
District as set forth in this petition and is attached hereto
as part of Exhibit A.
7.
The Board of Managers of the Shakopee Basin Water Management
Organization adopted a resolution requesting the Scott County
Board of Commissioners submit a cetiti or, to the Board of Water
and Soil Resources to amend the boundaries of the Organization
as set forth in this petition and attached hereto as part gf
Exhibit A.
4. The existing boundaries of the Credit River
OrganWater Management
ization , the Prior Lake-Spring Lake Watershed District,
Shakopee Basin Water Management the
and the Lower Minnesota
River Watershed District, as shown on Exhibit R, should be modified in
order to better administer and regulate those lands and waters based
upon sound hydrologic principles.
5. The lands and waters that are the subject of this petition
are contiguous to the existing boundaries of the Credit P,iver-
Water Management Droanization,the Prior Lake-Spring Lake Watershed
District and the Shakopee Basin Water Management Organization.
e. The lands proposetl to be added to the Credit River Water
Management Organization ,the Prior Lake-Spring Lake Watershed
District and the Shakopee Basin Water Management Organization
can be feasibly and properly administered by the respective
District or Organization.
7. The lands proposed to be added or deleted are listed in Exhibit C
8. The proposed boundaries are shown on Exhibit D.
� 1:(I:CrI.tL (jriA1 l°i��u
RESOLUTION L
A RESOLUTION CALLING FOR THE SCOTT COUNTY BOARD OF COMMISSIONERS TO PETITION
THE MINNESOTA BOARD OF WATER AND SOIL RESOURCES FOR A CHANGE IN BOUNDARIES
: OF THE SHAKOPEE BASIN WATER MANAGEMENT ORGANIZATION.
` Whereas, at a regular meeting of the Shakopee Basin Water Management
! Organization (Organization) , the Board of Managers (Board) , in considering
1
' certain proposed boundary changes between the Orqanization , the Credit River
; Water Management Organization, the Prior Lake - Spring Lake Watershed District
!.and the Lower Minnesota River Watershed District, made the following
jfindings in fact:
1
' A. Certain boundary changes have been proposed to the Organization in order to
I
jmake said boundary conform more closely to the actual hydrologic boundary
Jof the Shakopee Basin Water Management Organization and areas tributary to
, to the Minnesota Fiver and contiguous to the Organization, following taxing
i
j parcellines of parcels over fifty percent of which drain into the
(
; Shakopee Basin Water Management Organization.
= B. The proposed chances in boundary are necessary and appropriate to give
: the Board jurisdiction over lands properly involved in the management and
conservation of waters and natural resources in the Shakopee Basin Water
' Management Organization, to eliminate from liability for assessment those
i
; lands not properly includable in the Organization and add areas that are
! presently tributary to the Minnesota River and contiguous to the Organization.
: These changes will provide a more equitable basis for assessment of properties
; benefited by action of the Organization generally and by improvements
constructed and maintained by the Organization.
C. M. S. A. Chapter 112.79, Subd. 4 provides a procedure for boundary
changes to a Water Management Organization, which is initiated by petition to
the Minnesota Board of Water and Soil Resources and must be signedasprovided
for in M. S. A. Chapter 11=.Z7, Subd. 1 .
D. A copy of the petition to be submitted to the Minnesota Board of Water and
Soil Resources has been prepared and is attached to this Resolution, and its
recitations are incorporated into and made a part of this resolution.
E. Concurrent resolutions to this petition will be required from the Credit
- River Water Management Organization and the Prior Lake - Spring Lake Watershed
District. -
NOW, THEREFORE, BE IT RESOLVED THAT a petition in the form hereto attached
shall be approved by the officers of the Shakopee Basin Water
Management Organization and submitted along with concurrent resolutions from the
1 Credit River Water Management Organization and the Prior Lake - Spring Lake
i
1Watershed District to the Scott County Board of Commissioners
# for signature and then submitted to the Minnesota Board of
i
jWater and Soil Resources for approval . The officers of the Organization are
authorized to take any further action and e>;earte all documents necessary
and appropriate to effect the proposed changes to the boundaries of the
Shakopee Basin Water Management Organization.
Adopted. this ------ day of ----------- 1988, upon motion of--------------------_
land the second of ------------------------
SHAKOPEE BASIN WATER MANAGEMENT ORGANIZATION
By_______________________________________ By_________-________________________
its ______________— its---------------------------
By_______________________________________ By----------------------------------
its -----------
___________________-______-______its ___________ its--------------------------------
� Q
WHEREFORE, the Board of Commissioners of Scott County, Minnesota,
an behalf of the Credit River Water Management Organization, the Prior
Lake - Spring Lake Watershed District and the Shakopee Basin Water
Management Organization hereby petition the Minnesota Board of Water
and Soil Resources to modify the boundaries of the above named
Districts and Organizations in accordance with the foregoing.
Dated this
_____________________ day of 1986.
SCOTT COUNTY BOARD OF COMMISSIONERS
BY______________________________________
its
BY______________________________________
its
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Existing Bou�+darics
EXHIBIT C
1. The following territories proposed to be added to the
Shakopee Basin Water Management Organization are located
within Scott County, Minnesota, are presently within the
Lower Minnesota Watershed District and are the following:
(a) Within Township 115 North, Range 23 West:
(1 ) All of Sections 1 , 2, �-, 9, 30, 11 , 12, 16 and 17.
(2) All of Section 15 west of US Highway 169.
(3) The north 1/2 of the north 1/2 of section 20.
(4) The north 1/2 of the north 1/2 of section 21
west of US Highway 169.
(b) Within Township 115 North, Range 22 West:
(1) All of Sections 4, 5, 6, 7,- 2 and 9.
(2) The west 112 of section 7.
(c) Within Township 116 North, Range 22 West:
All of sections '-1 , 'a2 and SS.
2. The following territories proposed to be added to the
Shakopee Basin Water Management Organization are located
in Scott County, Minnesota, are within the Prior Lake -
Spring Lake Watershed District and are the following:
Within Township 115 North, Range 22 West:
(1) The west 1/2 of the west 1/2 of section 15
south of County State Aid Highway 16.
(2) The east 1/2 of the northwest 1/4 of
section 15 south of County State Aid Highway 16.
The following territories proposed to be removed from the
Shakopee Basin Water Management Organization are located
within Scott County, Minnesota and are the following:
Within Township 115 North , Range 22 West:
(1) All of sections 24, 21 and 29.
(2) The southwest 1/4, the southeast 1/4 of the
northwest 1/4 and the southwest 1/4 of the
southeast 1/4 of section 16.
('a) The south 1/2 and the south 1/2 of the north 1/2
of section 17.
(4) Section 19 east of County State Aid Highway 17
except the north 1/2 of the northeast 1/4 of the
northeast 1/4.
(5) Section 19 east of County State Aid Hiahway 17
except the southeast 1/4 of the southeast 1/4.
(6) The west 112, the west 1/2 of the east 1/2 and
the south 1/2 of the east 1/4 of section 2S.
(7) Section Z-2 east of County State Aid Highway 17.
(S) The northwest 1/4 and the west 1/2 of the
southwest 1/4 west of County State Aid Highway 17 of
section
4. The following territories proposed to be added to the
Prior Lake - Spring Lake Watershed District are located in
Scott County, Minnesota, are presently within the Shakopee
Basin Water Management Organization and are the following:
Within Township 115 North, Range 22 West:
( 1) All of sections 20, 21 and 29.
(2) The southwest 1/4, the southeast 1/4 of the
northwest 1/4 and the southwest 1/4 of the
southeast 1/4 of section 16.
(3) The south 1/2 and the south 1/2 of the north 1/2
of section 17.
(4) Section 12 east of County State Aid Highway 17
except the north 1/2 of the northeast 174 of the
northeast 1/4.
(5) Section 19 east of County State Aid Highway 17
except the southeast 1/4 of the southeast 1/4.
(6) The west 1/2, the west 1/2 of the east 1/2 and
the south 1/2 of the east 1/4 of section 2S.
(7) Section 32 east of County State Aid Highway 17.
(S) The northwest 1/4 and the west 1/2 of the
southwest 1/4, west of County State Aid Highway 17 of
section `.T..
5. The following territories proposed to be added to the
Prior Latae - Spring Lake Watershed District are located in
Scott County, Minnesota, are within the Lower Minnesota
River Watershed District and are the following:
(a) Within Township 115 North, Range 22 West:
(1 ) All of sections 2, Su, it and 14.
(2) Section 1 west of County Road e9 and County
State Aid Highway 18.
(3) The east 1/2 of section Z.
(4) The north 1/2 of section 12, west of County
Road 99.
(5) Section 15, north of County State Aid Highway
16.
(b) Within Township 116 North, Range 22 West:
Ail of sections 74, 35 and 36.
6. The following territories proposed to be removed
from the Prior Lake - Spring Lake Watershed District
are located in Scott County, Minnesota and are the
following:
(a) Within Township 115 North, Range 22 West:
(1) The west 1/2 of the west 1/2 of section 15
south of Countv State Aid Highway 16. -
(2) The east 1/2 of the northwest 1/4 of
section 15 south of County State Aid Highway 16.
(S) The northeast 1/4 and the north 1/2 of the
northwest 1/4 of section 24.
(b) Within Township 115 North, Range 21 West:
The north 1/2 of section 19.
7. The following territories proposed to be added to the
Credit River Water Management Organization are located
within Scott County, Minnesota, are presently within the
Prior Lake - Spring Lake Watershed District and are the
following:
(a) Within Township 115 North, Range 22 West:
The northeast 1/4 and the north 1/2 of the
northwest 1/4 of section 24.
(b) Within Township 115 North, Range 21 West:
The north 1/2 of section 19.
S. The following territories proposed to be added to the
Credit Fiver Water Management Organization are located
within Scott County, Minnesota, are presently within the
Lower Minnesota Fiver Watershed District and are the
following•
(a) Within Township 115 North, Range 22 West:
(1 ) All of section 13.
(2) Section 1 east of County State Aid Highway 16.
(3) The south 1/2 and the north 1/2 east of County
State Aid Highway 18 of section 12.
(b) Within Township 115 North, Range 21 West:
(1 ) All of sections 6, 7, S, 17 and 18.
(2) The east 1/2 of section 9.
(3) The north 1/2 of section 16.
(4) The northwest 114 of section 15.
(c) Within Township 27 North, Range 24 West:
All of section C..
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Proposed t7°uhdaries
MEMO TO: John K. Anderson, City Administrator
FROM: John H. DeLacey, Engineering Tech. III
SUBJECT: Downtown Streetscape Project No. 1987-2
Change Order No. 5
DATE: January 28, 1988
INTRODUCTION A BACKGROUND:
At the January 26 meeting, City Council approved the purchase of
eight (8) additional trash receptacles for the above referenced
project. Change Order No. 5 is for the purchase of the eight (8)
trash receptacles.
REQUESTED ACTION:
A motion to approve Change Order No. 5 with an increase of
$3,200.00 to the Downtown Streetscape Project No. 1987-2.
JHD/pmp
RECEPTACLES
CHANGE ORDER
Change Order No.: 5 Project Name: Downtown Streetscape
Improvement
Date: January 28, 1988 Contract No.: 1987-2
Original Contract Amount $ 2.186.457.65
Change Order(s) No. 1 thru No. 4 $ 48.670.80
Total Funds Encumbered Prior to Change Order E 2.235.128.45
Description of Work to be Added:
Eight Trash Receptacles
The above described work shall be incorporated in the Contract, referenced above, under the
same conditions specified in the original Contract as amended unless otherwise specified
herein. Any work not so specified shall be performed in accordance with the Standard
Specifications adopted by the City of Shakopee, Minnesota.
The amount of the Contract shall be decreased by $ 1.200.00
The number of calendar days for completion shall be increased by N/A .
Original Contract Amount $ 2.186.457.65
Change Order(s) No. 1 thru 5 4 51.870.80
Total Funds Encumbered $ 2.238.128.45
Completion Date: No Change to Interim or Final Completion Date
The undersigned Contractor hereby agrees to perform the work
specified in this Change Order in accordance with the
specifications, conditions and prices specified herein.
Contractor: i/�RDR �� /✓�
U
Date; -/� G•�
AP�NQ AtN REC 1 • SID:
t y 8e
City Engineer Date
APPROVED: City of Shakopee
By: Approved as to form this
Mayor Date
day of 19
City Administrator Date City Attorney
City Clerk Date
MEMO TO: John K. Anderson, City Administrator
FROM: John H. DeLacey, Engineering Tech. III
SUBJECT: T.H. 101/C.R. 83 Intersection Improvements
DATE: February 12, 1988
INTRODUCTION:
Partial Estimate Voucher No. 3 for the above referenced project
requires Council approval.
BACKGROUND:
This project is basically complete except for some minor punch
list item i.e. repair of sodding that will be completed in the
Spring.
A completely signed copy of the Partial Estimate Voucher will be
on the table for the February 16 Council meeting.
ACTION REQUESTED:
Approval of Partial Estimate Voucher No. 3 with payment of
$4 , 141 .64 to Egan-McKay Electrical Contractors, Inc . , 7100
Medicine Lake Rd. , Mpls. , MN 55427 .
JHD/pmp
PARTIAL ESTIMATE VOUCHER
Contract No._1987-1 Partial Estimate Voucher No. _3
Period Ending: January 31 , 1988
TO: Contractor Egan-McKay Electrical Contractors, Inc.
Address _ 7100 Medicine lake Rd. Mols., MN 55427
Project Description T.H. 101./C.R. 83 Intersection Improvements
1. Original Contract Amount $_92.210.38
2. Change Order No. 1 Thru No. 2 5 4.529.78
3. Total Funds Encumbered $ 96,740.17
4. Value of York Completed $ 95.069.21 Value of York
Remaining
5. _ 5 Percent Retainage $ 1 .901.38
$ 600.00
6. Previous Payments $ 89.026.19
7. Deductions or Charges $ -P- Percent Complete
oq%
8. Total $90.927.57
Payment Due (Line 4 - 8) $ 4,141.64
CERTIFICATE OF PAY?=
(I, Ye) hereby agree that the quantity and value of work shown herein is a fair
estimate of the work completed to date.
CONTRACTOR
BY
TITLE
APPROVED - CITY of SHAKOPEE
Project Engineer Date
City Aammistrator Date
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MEMO TO: John K. Anderson, City Administrator
FROM: Ray Ruuska, Engineering Coordinator lat--p—
SUBJECT: Heritage Place Improvements, Contract No. 1987-14
DATE: February 12, 1988
INTRODUCTION:
Partial Estimate Voucher No. 4 for the above referenced project
requires Council approval.
ACTION REQUESTED:
A motion to authorize payment of partial Estimate No. 4 for
Heritage Place Improvements, Project No. 1987-14, in the amount
of $2 ,402.83 to Widmer, Inc. , Boz 219, St. Bonifacius, MN 55375.
RR/pmp
i
PARTIAL ESTIMATE VOUCHER
Contract No.-1287-14 Partial Estimate Voucher No. 4
Period Ending: January 31 , 1988
TO: Contractor Widmer, Inc.
Address _ Box 219 St. Boni£acius MN 55375
Project Description _Heritage Place Improvements
1. Original Contract Amount b252.097.5_
2. Change Order No. — Thru No. — b
3. Total Funds Encumbered b 252.0-0
4. Value of York Completed b 220.038.24 Value of Work
5. 5 Percent Retainage b 11.D01.91
6. Previous Pa b_ 22.000.00
Payments S 206.633. 0
T. Deductions or Charges b ._p_ Percent Complete
B. Total b 217.635.41 87%
Payment Due (Line 4 - 8) b 2.402.83
CERTIFICATE OF PAYMENT [ 5. -15 , 9 , J y . / I
(I, We) hereby agree that the quantity and value of work shown herein is a fair
estimate of the work completed to date.
CONTRACTOR �./�� i REVIEWED BY SHAKOPEE PUBLIC
BY ; G /C/Ol4IISS�IOON
TITLE
Manager
APPROVED
CITY OF SHAK0fEE DQ
\
42 .11_o
PrOJect Engineer Date
City strator Date
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MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Highway Funding Recommendations by Transportation
Finance Commission
DATE: February 10, 1988
Introduction
On Friday, February 5th, Scott County cities met with
Representative Kelso and Senator Schmitz to discuss 1988
Legislative issues. The Mayor and I represented the City of
Shakopee. One item discussed at the meeting was the
Transportation Finance Commission's recommendations for a three
cent increase in the gasoline tax and a 308 increase in the share
of the motor vehicle excise tax (MVET) specifically being
dedicated to highway and transit funding for 1989.
Background
The Scott County Transportation Coalition, along with other
organizations in the State attending the hearings of the
Transportation Finance Commission, have been pushing the
Commission to make a recommendation. The Commission recommended
the 308 increase in the MVET transfer from the State General Fund
to the Transportation Fund and the increase in the three cents
per gallon gasoline tax. The Scott County Transportation
Coalition strongly supports and endorses the Transportation
Finance Commission's recommendations.
At the meeting on February 5th the Mayor and I were encouraged to
contact Representative Henry Kalis who's House Transportation
Committee was to consider the Commission's recommendations on
February 10, 1988. After discussing the issue, the Mayor and I
decided to poll Councilmembers to determine Council's interest in
supporting the recommendations by letter and then bring the issue
before the full Council for formal action at the February 16th
meeting.
Transportation Finance Commission's Recommendations
The January 1988 issue of "Update" from the Scott County
Transportation Coalition explains the report and recommendation
of the Transportation Finance Commission (attached) . This
proposal was explained to Councilmembers verbally before I
forwarded a letter to Representative Kalis and Senator Purfeerst
for hearings on Wednesday, February 10th and Tuesday, February
16th. In polling Councilmembers I learned that all supported the
MVET transfer and some supported increasing it to 1008. The
three cent increase in the gasoline tax received less
enthusiastic support, but five members supported it.
On Wednesday, February 10th, the House Transportation Committee
voted to approve the Commission's recommendations for the three
cents gasoline tax increase and the 308 transfer increase in the
MVET.
Alternatives
1. Go on record officially supporting the Transportation
Finance Commission's recommendation for a three cent
gasoline tax increase and an increase in the MVET transfer
from the General Fund from 5% to 35%. These changes would
increase total highway and transit funding in 1989 by $161.7
million. Approval of this package by the Legislature in
1988 will provide insurance for the funding of the Highway
No. 101 By-pass and the Highway No. 169 bridge and mini by-
pass improvements downtown. Should the Legislature fail to
support these changes, the City of Shakopee will still be
viewed positively as having backed more money for highway
improvements. Then, when tough project funding choices are
made again in 1989, our support for funding will assist us
in keeping our two projects at the top of the funding list.
On the downside local taxpayers may not appreciate Council
support of the three cent increase in the gax tax even if
they believe it will help insure funding of road
improvements in Shakopee.
2 . The City could support a portion of the package as
recommended. This may have the same pros and cons discussed
in No. 1 above. It may also be viewed less enthusiastically
by Mn/DOT than straight forward support of the Commission's
recommendations.
3. The City could take no position on the Transportation
Finance Commission's recommendations. This alternative may
be very detrimental to the City of Shakopee as it seeks
financing for our road projects.
4. The City could oppose the Transportation Finance
Commission's funding recommendations. This alternative
would probably doom our local highway projects because even
if addition funding is approved it might be allocated to
those areas in the State that actively supported increased
funding.
Recommendation
I recommend alternative No. 1 for the reasons discussed above.
Alternative No. 2 would be acceptable, while Alternative No. 3 or
4 might be detrimential. If Council wishes to consider
Alternative No. 2 it will need to discuss the form it wishes its
alternative proposal to take.
Action Reouested
Direct the appropriate city officials to contact State
Legislators in support of the Transportation Finance Commission's
recommendation for a three cent increase in the gasoline tax and
a 30$ increase in the share of the Motor Vehicle Excise Tax
(MVET) revenues spent on highways.
JEA/jms
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Scott County Transportation Coalition
P.O.BOX 153 SHAKOPEE,MN 55379
JANUARY1988
House Majority Leader Long Awaited Report Delivered By
Vanasek To Be Transportation Finance Commission
Special Guest At In a crowded Room 15 at the Capitol on tion level in 1986-87.
Coalition Annual Meeting Jan.7, Rep.Henry Kalis and Sen.Clarence Addressing the restoration issue, the
Purfeerst presented the long-awaited find- report stated,"At a time when Minnesota is
ingsand recommendation of the Transpor- making major efforts to enhance economic
_ tation Finance Study Commission created in development in all parts of the State atrans-
the 1987legislative Session toStudy highway portation program which is characterized by
needs and recommend funding options. reductions,delays and uncertainties is clearly
Therecommended funding package com- counterproductive. The first step toward
bines a three cents per gallon gasoline tax making transportation part of the solution
with an increased share of the Motor Vehicle instead of part of the problem must be to
Excise Tax(MVET) revenues from the pre- take major steps toward restoring the cut-
sent5%lavelt035%,crettingaddhionalnew backs of the past year."
revenues for both highways and transit for As for acceptance of the three-cent gas
^5-- tax hike,thereport Stated that as long"the
19Bas related
Story
million.
(See related story on local lawmakers' tax is dedicated solelyto highway purposes,
reactions to package.) the Commission believesthe public iswilling
_. .�. Amongthespec'dic Poimabroughtupatme to pay for improving the highway system.
six public hearings held by the Commission Concerning the MVET transfer, the report
around the state during the fall,including the noted that many people who testified felt
_ standing-room-onlyhearinginShakopceon strongly that MVET should be dedicated to
Oct.21,was the feeling throughout the state highways, restoring what the legislature in
® that'people have been wailing many years for 1983 took away from highways. The 30%
highway improvements and are becoming im- figure,the report went ontosay,'wasselect-
MaJorfry Leader Bob Vanasek of New Prague pattern with what they see as endless delays" ad in order to keep the proposal within the
will be guest at Coalition annual meeting on The Commission believes the two most realm of feasibility given the fiscal realties
Tues,Jan 26,in New Prague immediate transportation needs are res- facing the next legislative session"
toration of$96 million in highway improve- The next step will be the drafting of a bill
Members of the Scott County Transports- ment programs cut back by MnDOT in incorporating the Commission findings and
tion Coalition and area residents concerned August 1987 and restoration of state public itsimooductiontothe legislativesession which
about transportation issues are invited to transit assistance to its original appropria- begins Monday. Feb.8.
bring their resolutions, questions, letters of -
support or any other input to the Coalflion's
Second annual meeting on the evening of
Tuesday,Jan.26,in New Prague.
A social hour at 6:30 p.m.will kick off the '
meeting,with the business segment begin-
ning at 7 p.m.
The
Club at the it beheld
ctio me New Prague -+w_
Golf Club at the intersection of Sew rogue
High-
ways 13 and 19, south of New Prague and ♦ q
just west of the baseball park.
Special guests will include Rep. Bob - "-- -
Vanasek,House Majority Leader and a resi-
dent of New Prague, area legislators and
other legislators on the Transportation _.
Committees. -
The program will begin with a brief report
on 1987 activities and wrap up with a plan of _
attack for 1988.
All members and everyone interested in �- -
transporation issues are urged to attend.No
charge will be made for refreshments during Rep. Henry Kalis and Sen. Clarence Purfeerd served as joint chairs of Transporlalion
the social hour. Finance Study Commission.
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Memo To: John K. Anderson, City Administrator
From: Gregg Voxland, Finance Director
Re: Abatement of Special Assessment
Date: February 12, 1988
Introduction
Council action is required to abate a special assessment that was a
duplicate listing on the County Special Assessment Listing.
Background
The special assessment for parcel 27-907008-0 was entered twice on the
County records, therefore the amount due for taxes payable 1988 is double
the correct amount.
To get the assessment off the tax statement for 1988, an abatement form must
be filed.
Action Requested
Move to approve the abatement of special assessment, code 65 in the amount
of $16,440.92 for pay 1988 balance, $1,826.77 for 1988 pay interest and
$1,977.79 for 1988 pay principal due to duplicate listing.
Memo To: John K. Anderson, City Administrator
From: Marilyn M. Remer, Personnel Coordinator
Re: Recording Secretary Employment Agreement
Date: February 9, 1988
Information
Attached is an employment agreement between the City of Shakopee
and Jakki K. Menk, newly hired Recording Secretary for Council
and Planning Commission meetings. She will replace Peggy Swagger
who recently resigned.
Background
In the past, this position was compensated as Professional
Services with no payroll withholdings. A Federal law requiring a
mandatory medicare deduction (1.458) for new hires was passed in
1986, therefore in order to comply, this individual/position must
be processed thru the payroll system.
Action Reauested
Authorize staff to enter into an employment agreement with Jakki
K. Hank, for Recording Secetary services at the hourly pay rate
of $7.50 effective February 9, 1988.
EMPLOYMENT AGREEMENT
Under the terms of this agreement, Jakki K. Menk is hereby
contracted as parttime Recording Secretary for the City of
Shakopee effective February 16, 1988.
Employee shall be paid on a hourly basis @ $7.50/hr. for the
attendance and subsequent transcribing of minutes of the City
Council and Planning Commission meetings. Thereafter, pay rate is
subject to annual percentage increases as authorized for other
city employees. Applicable taxes shall be withheld in compliance
with State and Federal Statutes.
No benefits shall accrue.
This agreement may be terminated by either party upon a two-
week written notice.
In witness, where of, the parties have executed this
Agreement at Shakopee, Minnesota on the day of
February, 1988. _
EMPLOYEE EMPLOYER
Mayor
City Clerk
City Administrator
MEMO TO: Mayor and City Council g P
FROM: John K. Anderson, City Administrator
RE: Recruitment of a City Engineer
DATE: February 12, 1988
Introduction
The City Council, at its December 8, 1987 meeting, accepted the
resignation of City Engineer Ken Ashfeld and authorized City
staff to recruit, screen and recommend a person to be hired to
fill the vacancy.
Recruitment
The City advertised in the local newspaper, the Minneapolis Star
Tribune, the St. Paul Press Dispatch, the January issue of
Engineering Contacts (a State publication) and the League of
Minnesota Cities magazine. The City ads ran for more than a
month and required a minimum of four years of progressively
responsible municipal experience and were registered. Our ads
listed our salary range indicating that salary would depend upon
experience and qualifications. The City received 18 applications
postmarked by the cutoff date which was January 22, 1988. This
is similar to the 12-15 applications recently received by the
Cities of Plymouth and Maple Grove when advertising for a similar
position.
Screening
The applications were screened by a committee made up of Fred
Moore, Public Works Director from Plymouth, Chuck Weichselbaum,
Municipal State Aid Engineer in the Mn/Dot District 5 office, and
the City Administrator. We ranked the 18 applicants on a scale
of one to three and discarded those applicants that were not
registered. Seven applicants were selected for work reference
checks. After the reference checks five were invited to
interviews, however two had recently accepted positions and
declined to come.
On February 5th the Screening Committee met and interviewed the
three candidates. The two top candidates received similar
interview ratings and the committee decided to offer the position
to David Hutton based upon the very positive response from the
three work references checked. David Hutton is currently the
Assistant City Engineer for the City of West Bend, Wisconsin, a
community of approximately 22,000. He is directly responsible
for design, constructing and administering their annual capital
projects budget, and is personally responsible for supervising a
staff of ten. He is a Registered Professional Engineer in
Wisconson which has reciprocity with Minnesota which will allow
him to become registered in Minnesota within six months. David
has three years of municipal engineering experience starting as a
Design Engineer in January of 1985 for the City of West Bend, and
being promoted to Assistant City Engineer in August of 1985
(resume attached) . The applications, reference checks and
interview sheets are available for Councilmembers wishing to
review them.
Conditions of Employment
Marilyn Remer, Personnel Coordinator, and I have discussed the
City's package of benefits with Mr. Hutton and the manner in
which we administer our six step department head pay plan. I am
proposing that David receive a 1-1/2 year service credit. This
would start him on Step No. 2 and qualify him for Step No. 3 upon
the successful completion of a six month probationary period. By
starting David on Step No. 2 he will have four Steps remaining in
the pay plan before reaching the Top Step which should increase
the likelihood that he would stay with the City for a minimum of
four years (a copy of the pay plan is attached) . David has
requested and I am recommended that the City provide moving
expenses. This was provided to the previous two City Engineers,
however, Ken Ashfeld did not move and therefore no expenses were
incurred. At my request David contacted several professional
movers and the estimate was $2,400 - $2,600. I suggest that we
reimburse David' s moving expense to a maximum of $1,800 if he
moves to a residence within the Shakopee corporate limits within
six months.
Alternatives
1. Approve the employment of David Hutton as City Engineer
effective March 21, 1988 at a starting salary of $34,984 per
year which is Step 2 in the pay plan based upon his
receiving a 1-1/2 year service credit making him eligible
for step 3 upon successful completion of his six month
Probationary period.
2. Reject the list of finalists and direct the Screening
Committee to consider other applicants or readvertise.
Recommendation
The Screening Committee recommends alternative No. 1. Based upon
the experience of the other cities mentioned in this memo we do
not believe that we would obtain a larger list of qualified civil
engineers if we were to readvertise.
Action Requested
Approve the employment of David Hutton as City Engineer effective
March 21, 1988 at the salary of $34,984 per year which is Step 2
in the pay plan and is based upon a 1-1/2 year service credit and
provide a maximum moving expense reimbursement of $1,800 if he
moves to a residence within the City of Shakopee corporate limits
within six months.
JKA/jms
January 11, 1988
Personnel Dept.
City of Shakopee, Mn. jAN11 <1989
129 E. First Ave.
Shakopee, Mn. 55379 - CITY 0 SY4KOPEE
Gentlemen:
I am very interested in the position of City Engineer for
Shakopee, Minnesota as advertised in the Minneapolis Star
and Tribune.
Currently, I am the Assistant City Engineer for the City
of West Bend, Wisconsin. West Rend has a population of
approximately 22,000. Our Engineering Department is
directly responsible for designing, constructing and
administering an annual capital projects budget of $500,000
to $750,000, but with borrowed funds and grant monies, this
amount is generally more than $1,000,000. I am personally
responsible for supervising a staff of ten, ensuring all
projects are designed and constructed on schedule, ad-
ministering all contracts and generally assist the City -
Engineer in all capacities.
I am a Registered Professional Engineer in Wisconsin, but
can become registered in Minnesota within six months.
Please refer to the enclosed resume for a complete summary
of my qualifications and professional experience. If you
have any questions or desire to set up a personal interview
with me, please do not hesitate to contact me at home (414-
338-3378) or at work (414-338-5130) .
Thank you very much for your time and I hope to hear from
you in the near future.
Sincerely,
David E. Hutton, P.E.
D A V I D E H U T T 0 N
716 j{orth Street
West Bend , Wisconsin 53095
(414) 338-3378
CAREER OBJECTIVE
To acquire the position of City Engineer for a small to medium size municipality
EDUCATION
COCHRANE-FOUNTAIN CITY HIGH SCHOOL Fountain City, Wisconsin
Graduated 1973 --Top JOX
Vice President of Senior Class
4-Year Letterman in Baseball
UNIVERSITY OF WISCONSIN Madison, Wisconsin
Graduated 1978 - Bachelor of Science-Civil Engineering
Grade Point Average - 2.90/4.00
Dean's Honor.List 3 Semesters
CONTINUING EDUCATION COURSES
Highway Drainage Design
Construction Specification Writing -
Life Safety Code
CAREER EXPERIENCE
CITY OF WEST BEND, WISCONSIN
1/85 to Present
Assistant City Engineer
Started as a Design Engineer for municipal projects including sewers,
streets and major detention pond project for a new Industrial Park.
Promoted to Assistant City Engineer in August, 1985. Current duties
include contract management, preparing specifications for bidding,
construction supervision, pavement/sidewalk maintenance programs,
reviewing developers plans, utility coordination, and supervising
a staff of 8 in charge of designing and constructing capital projects
- totaling $500,000 annually.
DAYTON-HUDSON CORPORATION -
Minneapolis, Minnesota
2/83 - 1/85
Corporate Safety Engineer
Duties included fire protection engineering, new construction follow-
up, plan review, code interpretations, technical report writing and
field inspections. Main reason for leaving--involved 40-SOX overnight
travel.
DAVID E. MUTTON
ATKINSON, TOP CAREER EXPERIENCE
EKA AND SANTA FE RAILROAD COlfPM'Yt I n u e d
Amarillo, Texas
6/61 - 2/83
Construction Supervision
Duties involved.mainly construction supervision and an,
also included concrete and soil testing, drafting,
and measurements for quantity
but
Payment, drainage and quantity estimating
Projects involved with included an 800 fOutclong nhighwa$e ins
(on a horizontal and a vertical curve Factions.
sewer Y bridge
improvements, and smaller and associated street and
trackbeds, roads, a highway bridges, railroad bridges,
numerous drainage major diesel fueling station, yard office and
and studies. Main reason for
desired to return to [he Midwest. leaving--disliked Texas
FACTORY MUTUAL ENGINEERING
Milwaukee, Wiscosnin
1/79 - 5/81
Loss Prevention Consultant
Consultant to industrial/commercial locations to prevent losses due
co fire, collapse, explosion and other perils. Duties included
hydraulic design of sprinkler systems, roof analysis, drafting
Plan review, technical report writing, code interpretation,
water supply analysis and field inspections. pfain reason for leaving--
desired to trypublic
another field of civil engineering.
OTHER PERTINENT SOBS
McDonalds, Corp. - 1975-76 Night manager for fast food chain during
college.
Wisconsin D.O.T. - 1976 Summer job as a survey technician
Owens Ayres 6 Associates - 1975 Summer job as a survey technician
STAUS
Registered Professional Eng oeer inOWi NAL consi.Tsince 1983.
American Societyof C
ORGANIZATIONS
inee
Wisconsin Society of Professional rEngineers
American Public Works Association
Date of Birth: 7/26/55
PERSONA-
Height: 5-7"
Weight: 175 lbs.
Health: Excellent -
Marital Status: Married with 3 children
Interests: Camping, hunting, softball, golf, and bowling
Available on request. REFERENCES
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MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Communication with Litigants/Developers
DATE: February 12, 1988
Introduction
Upon completion of Planning Commission and City Council action on
the final plat for Stonebrook 1st Addition Dennis Kraft and I
spoke with Rod Krass about the potential problems created when
participants in pending litigation discuss items with Planning
Commission Members and Council Members on a one-to-one basis. We
were concerned that such one-to-one discussions may undermind the
City's legal position in the pending lawsuit, and that we had
failed to remind everyone about the pending lawsuit.
Background
The City has not had a formal written policy regarding this
subject. The City did adopt the attached Resolution No. 1796
establishing such a policy when the City was in the process of
awarding a Cable TV franchise. The City took this precautionary
step based upon the negative experience numerous other cities in
this Metropolitan area had with one-on-one lobbying by cable
companies. -
The two most recent experiences the City has had with this
problem were the Scott County Lumber Company conditional use
permit application for a gravel pit and the Laurent Builders
request for the planned unit development, preliminary and final
plat for the Stonebrook project.
We asked Rod Krass and Julius Coller to give some thought to the
problem and provide Council with some guidance. There comments
are attached.
Alternatives
1. Adopt a formal policy in resolution form which outlines the
manner in which litigants or developers (an possibly
interested citizens) will contact Councilmembers on
litigated issues coming before Council. This alternative
would put all Councilmembers, staff and other participants
on notice as to how they are to conduct themselves in
dealing with the public. It may also be perceived as
"limiting" beneficial one-on-one public contact.
2. Discuss the problem and leave it to the best judgment of
each Councilmember, Planning Commission Member and staff
persons to determine how far they wish to go in discussing
development and/or litigated issues with both opponents and
proponents of a proposal. This alternative would put the
full weight of responsibility on each individual.
Recommendation
Mr. Coller and Mr. Krass have joined in recommended that a formal
policy be adopted. I concur that such a policy would be useful.
If Councilmembers are concerned about their ability to talk to
constituents perhaps those concerns can be addressed in a more
loosely worded policy that would represent a compromise position.
Action Requested
Direct the appropriate City officials to draft a resolution
establishing guidelines for Council, advisory boards and staff
contact with citizens on issues dealing with developers and
litigants for Council discussion at its March 1st meeting.
JKA/jms
L
RESOLUTION NO. 1796 -
A RESOLUTION ESTABLISHING A UNIFORM POLICY
REGARDING COMMUNICATIONS FROM CABLE COMMUNICATIONS
COMPANIES AND THEIR REPRESENTATIVES
WHEREAS, the City of Shakopee is now in the process of seeking
a cable communications system to be operated in the City through
the approved cable franchise process; and
WHEREAS, the City Council of the City of Shakopee has deter-
mined it is in the best interest of all those participating in the
franchising process that all communications be public to avoid
misunderstandings and unwarrented accusations that could otherwise _
develop either against the City, its Council Members, members of
the ShaiLgpee Ad Hoc Cable Communications Committee, or the City
staff; and -
WHEREAS, the City Council has determined a policy must be
adopted which will be consistently followed by its Council Members,
Committee Members, and staff.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that:
1. It is the policy of the Shakopee City Council that all communi-
cations regarding any matter involved in the introduction of
cable communications system in Shakopee shall be directed to
the Ad Hoc Cable Communications Committee, appointed to act on - .
behalf of the City Council of the City of Shakopee as outlined - - -
in Resolution 1772. Communications to the Committee should be -
presented to the Committee-as-a-whole and not to any individual -
member of the Committee or City staff. Presentations may in-
elude oral information provided at public meetings of the Commit-
tee or written communications distributed at the meetings or -
delivered to the Shakopee City Hall for distribution to Committee - -
members. It is not intended by this policy that communications
by a citizen acting in a private capacity will be prohibited.
2. When the Ad Hoc Cable Communications Committee has presented
its deliberations on issues related to the selection of a
cable communications system for Shakopee to the City Council
for discussion and approval, the policy on communications
Resolution No. 1796 Page Two
will also apply to the City Council. That is, communications
should be presented to the Council-as-a-whole and not to the
Mayor, individual Council members or City staff. Presentations
may include oral information provided at City Council meetings
or written communications distributed at Council meetings or
delivered to City Hall for distribution to the Mayor and Coun-
cil members. It is not intended by this policy that communica-
tions by a citizen acting in a private capacity will be pro-
hibited.
3. The City Clerk, of the City of Shakopee, on behalf of the
Shakopee Ad Hoc Cable Communications Committee will request
each applicant or potential applicant proposing a cable communi-
cations system for the City of Shakopee to provide a list
designating those persons who will be the official speakers on
behalf of each applicant and potential applicant. The Clerk
will from.time-to-time provide a report to the Committee mem-
bers and the City Council listing the names of the representa-
tives or official speakers for each applicant or potential
applicant.
4. Each applicant or potential applicant proposing a cable communi-
cations system for Shakopee shall be provided a copy of this
_._. policy, and shall in writing acknowledge receipt of said policy
and agree to adhere to said policy.
5. This policy shall be effective as of the date of its adoption
and continuing until an ordinance granting a franchise for a
_ ,,.. cable communications system is adopted, and during any chal-
lenges to said ordinance.
" 6. Violation of this policy by any applicant, its agents, employees
or representatives may constitute grounds for rejection of anv ,
proposal by such applicant.
Resolution No. 1796 - Page Three
Adopted in �J session by the City Council of t e
City of Shakopee, Minnesota, held this % day of ,
1981.
Mayor of the City of Shakopee
ATTEST:
C1tyT
Approved as to form this
day of 1981.
City A orn
LAW OFFICES
KRASS & MONROE xU
CHARTERED
Phillip R. Krass
Dennis L.Monroe Marschall Road Business Center
Barry K. Meyer 327 Marschall Road
Trevor R.Walsten
Jay D.Gddherg P.O. Box 216
Elizabeth B.McLaughlin Shakopee,Minnesota 55379
Susan L Estill Telephone 445-5080
Dune M. Carlson
Lachlan B.Muir FAX 4457640
Robert J.Walter
February 5, 1988
Kent A.Carlson,CPA
The Honorable Mayor and City Council
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: Communication With Litigants/Developers
Dear Mayor and Council Members:
At a staff conference held with senior planning staff, John Anderson,
Mr. Collar and myself last week we discussed at some length the problem of
having litigants and/or developers knock on your doors individually and attempt
to lobby you with respect to the lawsuits they have commenced against the City
or the development plans they have for the City. We have heard all of you
complain from time to time about the difficult position this puts you in.
Moreover, it presents a problem of having each of you hear potentially
different representations from these litigants or developers so that each of you
may be relying on different promises in taking the actions you eventually take
at your council meetings.
We believe the solution to this problem will be to establish by resolu-
tion a policy which will prevent those suing the City, or developers who have
proposals before the City, from attempting to deal with you individually. Such
a policy, once established by resolution, will serve as a shield for all of you
and an easy method for you to inform litigants and developers of your inability
to talk to them privately. Moreover, such a policy would surely be consistent
with the spirit and letter of Minnesota law requiring public decisions to be
made in a public forum. If a developer is going to make a proposal and make
representations and promises, you and the public should all hear those promises
and representations together so there can be no doubt what they are. Moreover,
if an individual is suing the City of Shakopee, my strong recommendation is that
you should not be talking to that individual at all, but rather have com-
munication go through appropriate legal channels.
Obviously, there is a line to be drawn since you are going to receive
phone calls or contact from people who are considering development proposals or
considering litigation against the City. It is not my intent that such a policy
The Honorable Mayor and City Council
City of Shakopee
Page -2-
February 5, 1988
precludes you from speaking with your constituents and talking, in general
terms, about potential development. Some line needs to be drawn and perhaps
that line should be a time when an application or proposal of some sort is for-
mally submitted to the City. These are matters that the policy you adopt must
address specifically.
It is my recommendation that you instruct your staff to begin working
on a policy limiting direct private contact between those suing the City and
developers who have made proposals to the City so that contact made to you about
public business is made in a public forum where the public, as well as your-
selves, can hear it.
If you agree, an appropriate action would be a motion to direct staff
to begin developing proposals for such a policy for you to consider, debate and
adopt.
Respectf a fitted,
Sj CHARTEAED
Phillip Rrass
PRR:ph
cc Mr. Jack Collar
JULIUS A. COLLEa. 11 C-- -,�
s/ Y 12J8P
ie ss isno R ATTO$I3EY AT LAW sif ms-izaa
SHAEOPEE. MINNESOTA �•i i�Gr
55329
February 10, 1988
The Honorable Mayor Lebens
and
Members of the Shakopee City Council
129 East First Avenue
Shakopee, Minnesota 55379
Dear Mayor Lebens and Council members:
I have carefully read Mr. Kress's letter to you under date of February 5, j
1988. The subject is fully covered by his letter and I agree with all of
it.
It may take careful weighing of each situation so as not to prejudice any
further action the City may take and yet not erect a communication barrier
between you and any of your constituents. A rule of thumb that might be
used would be to listen carefully and discuss the problem in generalities
but refrain from expressing your position or guessing what the Council
might do until the matter has been determined after public hearing and
discussion at a regular Council meeting.
I join Mr. Kress in recommending that after you have considered the matter
you adopt a policy for either an ordinance or resolution.
Ve truly urssyn/''.
Jul us A. Coller, II
Shakopee City Attorney.
JAC/nh
E�
MEMO TO: Mayor and City Council 1
FROM: John K. Anderson, City Administrator
RE: Reduction in the Pari-Mutual Tax
DATE: February 12, 1988
Introduction
On February 18, 1988 the House of Representatives General
Legislation, Veterans Affairs and Gaming Committee will be
meeting at 7:00 p.m. to conduct a public hearing at the KC Hall
in Shakopee. The hearing will be co-sponsored by Representative
Becky Kelso and the Shakopee Chamber of Commerce. The Chamber
has asked that Mayor Lebens make a brief introductory statement
representing the City of Shakopee.
Background
The Committee will be chaired by Richard Kostohryz,
Representative from St. Paul, who sponsored the bill the reduce
the pari-mutual tax in 1987. Also in attendance will be House
Speaker Bob Vanasek, House Majority Leader Ann Wynia and House
Tax Committee Chairman Gordan Voss. The bill being considered in
1988 is a horse industry bill not a racetrack (Canterbury Downs)
bill. The bill seeks to reduce the State's pari-mutual tax and
to pass the roughly $5 million saved on to the horse industry
directly benefiting them and indirectly benefiting Canterbury
Downs.
The Chamber of Commerce has requested that the Mayor and
interested Councilmembers also attend an informal courtesy dinner
at 5:30 p.m. at the Shakopee House on February 18th. After the
informal dinner Committee Members will be transported to the KC
Hall for the 7:00 p.m. hearing.
To assist the Council in establishing a position on this
important economic development issue for Shakopee I am providing
you with a copy of Resolution No. 2691 approved by City Council
on February 17, 1987. I have also included a copy of the program
announcement for hearing on the 18th. From these two documents I
drafted a new resolution for Council's consideration for 1988.
Alternatives
1. Approve the draft resolution as presented. The City Of
Shakopee and Scott County are the chief beneficiaries of the
economic benefits from Canterbury Downs. It will assist the
Mayor and Councilmembers in stating the City's position if
all Councilmembers have had an opportunity to discuss and
then support a specifically worded resolution. The
resolution proposed uses specific data gathered by the
Shakopee Valley News and listed in the agenda announcing the
hearing.
2. The City could support a resolution similar to Resolution
No. 2691 passed in 1987. Supporting such a resolution would
require minor modifications because the bill being proposed
for 1988 is somewhat different than the one proposed in
1987. Those modifications should be made before the end of
the Council meeting on February 16th.
3 . The Council could decide to take no specific position on the
tax. This would allow each individual Councilmember more
£lexability in the level of support they provide as an
individual. This may increase the flexability for
individual Councilmembers, but makes it more difficult for
the Mayor, a Councilmember or a staff person to formally
represent the City's position when giving public testimony
on the proposed pari-mutual tax reduction bill.
4. The City could take a position opposing the reduction in the
pari-mutual tax. This might have the affect of giving the
opponents of the pari-mutual tax reduction bill enough
ammunition" to kill the bill again in 1988. This would
certainly cripple the racetrack and the fledgling horse
industry in the State for a second year in a row which would
be detrimential to businesses in Shakopee.
Recommendation
I recommend alternative No. 1 or No. 2 for the reasons discussed
about.
Action Requested
Offer Resolution No. 2868, A Resolution Urging the Minnesota
State Legislature To Reduce The Pari-Mutual Tax, and move its
adoption.
JKA/jms
RESOLUTION NO. 2868
A RESOLUTION URGING THE MINNESOTA STATE LEGISLATURE TO
REDUCE THE PARI-MUTUAL TAX
WHEREAS, Canterbury Downs pays corporate, property, income,
and sales taxes like all businesses and in addition pays one of
the highest pari-mutual taxes in the country, and
WHEREAS, since the track opened in 1985, the State has
received more than $27 million from Canterbury Downs alone with
virtually no State investment, and
WHEREAS, the State Department of Revenue study shows the
track created 2900 jobs and added $81,000,000 to Minnesota' s
economy, and
WHEREAS, in 1987, Canterbury Downs paid $2,254,000 in
property taxes and Shakopee has collected an average of $112,000
a year in a City admission tax from Canterbury Downs, and
WHEREAS, a 25 cent per customer admissions tax will be paid
by Canterbury Downs beginning in 1988 raising approximately
$300,000 annually to help fund the construction of a new
Bloomington Ferry Bridge benefiting northern Scott County and all
of southwestern Minnesota, and
WHEREAS, in 1987, Canterbury Downs employed about 150 people
who live in Shakopee and 300 people who live in Scott County, and
WHEREAS, more than 3.5 million fans have visited the track
in its first three years of operation with 500,000 0£ these
visitors coming from outside the State spending their money on
lodging, restaurants, gasoline, retail purchases, and services in
our community.
NOW, THEREFORE, BE IT RESOLVED that the City of Shakopee
does hereby urge the Minnesota State Legislature to support
legislative changes to reduce the pari-mutual tax as proposed by
the horse racing industry.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
1988.
ATTEST: Mayor of the City of Shakopee
City Clerk
Approved as to form this
day of 1988.
City Attorney
RESOLUTION NO. 2691
A RESOLUTION URGING THE MINNESOTA STATE LEGISLATURE TO
REDUCE THE PARI-MUTUEL TAX TO THE COST OF REGULATION
WHEREAS, the racing industry provides thousands of jobs in horse breeding
and training, tourism, hospitality, track operations and the agricultural
sector of our economy that have benefited residents of the State and the
citizens of Shakopee, and
WHEREAS, the growth of this promising industry means the development of
valuable economic resources and revenue for the State of Minnesota and the City
of Shakopee, and
WHEREAS, Canterbury Downs provides high quality racing and entertainment
attracting thousands of tourists to Minnesota with a facility we are proud to
have in Shakopee, and
WHEREAS, Canterbury Downs and the breeding and racing industry are
shouldering additional taxes through a pari-mutuel tax on gross receipt's while
other state businesses are only taxed on their earnings (Canterbury Downs is
taxed on first its gross receipts and then again on its earnings), and
WHEREAS, Minnesota's pari-mutuel tax is one of the highest in the nation,
and.
WHEREAS, other states have recognized that the racing industry should pay
the cost of its regulation and have reduced their pari-mutuel taxes to the cost
of regulation so racing is taxed like other industries, and
I ;
WHEREAS, most of the reduction in the pari-mutuel tax will be passed
through to the persons who are employed in the industry or who provide feed and
other supplies and services to the industry.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Shakopee, Minnesota does hereby urge the Minnesota State Legislature to take
immediate steps to reduce the pari-mutuel tax to the costof regulation and to
provide fair and equitable taxation and supportive recognition to a vital
Minnesota industry.
Adopted in ¢r�, . n.R session of the City Councilqof the City of
Shakopee, Minnesota, J held this /)�' day of r' iftim.
1987.
!or4oftlhie City of ac 0.
ATTEST: Approved as to form this I7
-/ day of 1987.
cit cl rk City Attor y
WHO: _ The Minnesota Legislature, House General Legislation, Veterans Affairs, and
Gaming Committee ... and You!
WHAT: A Public Hearing to take public comment,on the proposed bill to reduce the pari.
mutuel cart to insure the future of the horseracing industry in Minnesota.
Cq
WHEN: Thursday, February18, 1988 7:00 P.M. �� a
xwr.im
WHERE: Shakopee KC Hall
1760 East 4th Avenuexc
5XP1OP` C
cx
Shakopee, MN t4V.L
WHY: The horseracing industry is proposing a bill which would increase purses paid to
horse owners who are the backbone of the horseracing industry. Without higher
purses,the horseracing industry will notsucceed and everyone who benefits directly
or indirectly from this industry will be adversely affected.
QUESTIONS: Contact Shakopee Area Chamber of Commerce Office 445.1660 or
Representative Becky Kelso 296.1072 -
As noted recently in the Shakopee Valley News,the horseracing industry does have a major beneficial impact on the
Minnesota Valley area and the State of Minnesota. For example:
• A25cpercustomeradmissionstaxwhichwillbepaidbyCanterburyDownsbeginningthisyearandwhichwill
raise approximately$300,000 annually to fund the construction of the new Bloomington Ferry Bridge.
• The City of Shakopee has collected an average of$112,000 a year in a City admission tax from Canterbury
Downs.
• Besides the pari-mumel tax,Canterbury Downs pays the same corporate,property,income,and sales taxes as all
other businesses.
• In 1987, Canterbury Downs paid $2,254,000 in property taxes.
• Since the track opened in 1985,the Sate has received more than$27 million from Canterbury Downs alone
with virtually no State investment. In addition, the horse owners and breeders are paying taxes to the sate.
• The Sate Department of Revenue study shows the track created 2900 jobs and added $81,000,000 to
Minnesota's economy.
• In 1987, Canterbury Downs employed about 150 people who live in Shakopee and 300 people who live in
Scott County.
• More than 3.5 million fans have visited the track in its fintthree years of operation and 500,000 of these visitors
have come from outside the Sate. These visitors spend money on lodging, restaurants, gasoline, retail
purchases,and services while in our community.
Everyone who benefits directly or indirectly from the horseracing industry and tourism should take this
opportunity to express their support You can come and speak ... or just come and listen. But please
attend!!
9s
TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Special Assessments for Weinandt
DATE: February 12, 1988
Introduction
Harry Weinandt is requesting a reinstatement of green acres deferment on
one on his parcels in Weinandt Acres.
Background
The City put in the improvements for Weinandt Acres and assessed the cost
back to the lots. The City issued bonds to cover the construction cost and
planned on the assessments coming back in to repay the bonds. There is a
developers agreement covering the project and the developer agreed to pay the
taxes and specials when they became due. See attached excerpt of developers
agreement.
However, unanticipated by the City, the developer filed for green acres on
the lots in the development which means that the specials are not put on the
tax statement by the County. The City does not receive any money until the
lots are sold.
The developer was in the process of selling a lot and paid off the
deferred assessments here at City Hall and had the green acre deferment
cancelled at the County. When the deferment is cancelled, all past special
assessment installments become due in 90 days. The sale then fell through and
the developer is now asking that the green acres deferment be reinstated. It
takes Council action to approve the reinstatement.
Alternatives
1. Move to deny reinstatement because the timely payment of special
assessments was the intention and purpose of the developers agreement in order
to repay the bonds issued to support the project.
2. Approve reinstatement.
Action
Move to deny reinstatement of green acres status for past installments of
special assessments against parcel 27-098003-0 because the timely payment of -
special assessments was the intention and purpose of the developers agreement
in order to repay the bonds issued to support the project.
h
(C) Initial Payment anl b
d Lev of See
Reo uirud Payment Thereof The cost shale
the Developer In aCCOrdance with one of the two
as set forth hereunder, the Developer having the option
thereof.
, Pavment Method 1 : The cost shall be paid by the devel-
oiler to the Criy as special assessments levied against
the benefitted land in equal installments not to exceed
five such equal annual installments of principal together
with the interest on the unpaid installments at the rate
of 88 per annum. In the event that the City shall issue
ko
Shapee Improvement Bonds or ....ants £or sale remain-
ing portion for a term not less than ten years , said
annual installments shall be scheduled together with the
maturities on said bond or warrants so that the last
annual installment shall be collected in the same year
as the last remaining bonds or warrants mature. un or
before the transfer of any lot, piece or parcel at land
against which assessments have been levied, and on or
before a nuiiding permit will be granted for any ui yuid
lots , the Developer hereby agrees to pay to the City a
sum of money equal to 1508 of the remaining principal
balance, plus any unpaid interest and penalties , of all
r assessments against said lot, said amount to be determined
as of the date on which either the lot is transferred or
the building permit is granted. The amount so paid in
excess of the remaining principal balance plus any unpaid
interest and penalties against the lot transferred or the
lot on which the building permit is granted shall be
retained by the City as a deposit for payment of assess-
ments against the remaining lots or parcels , and th=_
amount so deposited shall bear interest at the rate of 58
1 per annum until all assessments levied against the
benefitted property shall have been paid in full and at
such time said deposits plus all accrued interest shall
be returned to the developer. If, however, the developer
fails to pay any of the assessments , interest, or penalty
as the same comes due, the City may draw on said deposit
for any such amounts not paid. It is further agreed and
understood that the payments reauired hereunder to either
transfer the lot or obtain a building permit hereunder
shall in no way limit or be used to offset the Developer' s
obligation to pay the assessments as thev come due for
those lots which have not been transferred or for which_
building Pe-mits have not been obtained which obligation
shall continue until such time as all assessments
authorized herein have been paid in full. Upon the pay-
ment of the assessment on any lot, the City shall issue
a release in recordable form so as to remove the recording
of this agreement as against the particular lot, piece
or parcel which such payment has been made.
Payment Method 2 : The Developer shall pay to the City in
cash a deposit in the sum and amount of 108 of the City
Engineer' s estimated total assessment for all such Plan B
Improvements, said amount to be paid upon execution of
9s
TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Special Assessment for Weinandt (Item 9 S)
DATE: February 16, 1988
Introduction
This is a correction of information in the memo for Weinandt Acres special
assessments on parcel 27-098003-0. The developer did not pay off the
assessment balance here at City Hall and did not request the termination of
green acre status. What happened is that the developer called the county to
find out the amount that was due because of green acres and the county
initiated the termination of the green acres deferment.
Green acres status also affects taxes, not just special assessments.
In view of the fact that green acres status covers taxes and not just
specials and that the county initiated the cancellation of the green acres
status, not the developer, it seem only fair to me at this point the the City
Council agree to reinstatement of green acres for parcel 27-098003-0 by
approving an abatement as required by the county.
Action
Move to approve the abatement as prepared by Scott County Assessors Office
for parcel 27-098003-0 in order to reinstate green acres status.
�ohSen-f- /D�
MEMO TO: John K. Anderson, City Administrator
FROM: John H. DeLacey, Engineering Tech. II;1;
SUBJECT: Parks Improvement Project No. 1987-8
DATE: February 11 , 1988
INTRODUCTION:
Council action is required for a resolution accepting work and
making final payment on the Parks Improvement Project.
BACKGROUND:
All of the work for this project has been completed in accordance
with the contract documents.
A signed copy of the Certificate of Completion will be on the
table for the February 16 meeting.
ACTION REQUESTED:
Offer Resolution No. 2870, A Resolution Accepting Work on the
Parks Improvement Project, Contract No . 1987-8 and move its
adoption.
Approve final payment to H.L. Johnson, 2392 Pioneer Trail, Hamel ,
MN 55343 in the amount of $200.00.
JHD/pmp
CERTIFICATE OF COMPLETION
CONTRACT NO, ; 1987-8 DATE; February 4, 1988
PROJECT DESCRIPTION: Parks Improvement Project
CONTRACTOR: H.L. Johnson
2392 Pioneer Trail
Hamel, MN 55343
ORIGINAL CONTRACT AMOUNT
QUANTITY CHANGE AMOUNT 27.626.00
CHANGE ORDER N0,
I THRU NC, _ AMOUNT ,
FINAL CONTRACT AMOUNT . 942.50
LESS PREVIOUS PAYMENTS 28,512.70
FINAL PAYMENT � � � � za, 3tz. 7-_
. 5 200,00
I, hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the Some has been fully completed in
respects according to the contract, together with any all
m
approved bCity Council , odifications
final paymee I, therefore, recommend above specified
nt be made to the above named Contractor,
Professional Engineer
RESOLUTION NO. 2870
A Resolution Accepting Work On The
Parks Improvement Project
No. 1987-8
WHEREAS, pursuant to a written contract signed with the City
of Shakopee on June 8, 1987, H.L. Johnson Company, 2392 Pioneer
Trail , Hamel, MN 55343 has satisfactorily completed the Parks
Improvement Project, in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that the work completed under said
contract is hereby accepted and approved; and
BE IT FURTHER RESOLVED, that the City Clerk and Mayor are
hereby directed to issue a proper order for the final payment on
such contract in the amount of $200.00 , taking the contractor' s
receipt in full.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 19
City Attorney
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk ,7—
RE: Exemptions from Storm Water Drainage Fees
DATE: February 12, 1988
Introduction and Background
Pursuant to Council direction on February 2nd, the City Attorney
has prepared the attached ordinance which will, upon its
adoption, exempt cemetery lands from storm water drainage fees.
Recommended Action
Offer Ordinance No. 240, Fourth Series, An Ordinance of the City
of Shakopee, Minnesota, Amending Shakopee City Code Chapter 3
entitled "Municipal and Public Utilities Rules and Regulations,
Franchises and Rates" by adding an Additional Exception to
Subdivision 5, Section 3.42 thereof and by Adopting by Reference
Shakopee City Code, Chapter 1 and Section 3. 99, which among other
things, contain Penalty Provisions, and move for its adoption.
JSC/jms
ORDINANCE NO. 240
Fourth Series
An Ordinance of the City of Shakopee, Minnesota, Amending
Shakopee City Code Chapter 3 Entitled "Municipal and
Public Utilities Rules and Regulations, Franchises
and Rates" by adding an Additional Exception to
Subdivision 5, Section 3.42 Thereof and by Adopting
by Reference Shakopee City Code, Chapter 1 and
Section 3.99, Which Among Other Things, Contain
Penalty Provisions
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS:
SECTION I: New Exception added to Section 3 .42 , Subdivision 5 -
Exemptions
An additional exemption is hereby added as follows:
C. Cemetery lands
SECTION II: Shakopee City Code Chapter 1 entitled "General
Provisions and Definitions applicable to the entire City Code
including penalty for violations" and Section 3.99 entitled
"Violations a Misdemeanor or Petty Misdemeanor" are hereby
adopted in their entirety by reference as though repeated
verbatim herein.
SECTION III: when in force and effect
After the adoption, signing and attestation of this
Ordinance it shall be published once in the official newspaper of
the City of Shakopee and shall be in full force and effect on and
after the date following such publication.
Adopted insession of the Shakopee City
Council of the City of Shakopee, Minnesota, held this
day of 1988.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of
City Attorney