HomeMy WebLinkAbout04/12/1988 TENTATIVE AGENDA
REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 5 , 1988
Mayor Dolores Lebens presiding
1] Roll call at 7:00 P.M.
2] Recess for H.R.A. Meeting
3] Re-convene
9] Liaison Reports from Councilmembers
53 RECOGNITION By CITY COUNCIL OF INTERESTED CITIZENS
6] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*71 Approval of Minutes of March 22, 1988
8] Communications:
*a] Gary L. Englund, Mn. Dep't Health re: city water supply
b] Association of Metropolitan Municipalities Bulleting re:
legislative update and annual meeting information
c] Jane Hansen, Scott County Recording Secretary re: rec-
ommendation for Managers of the Prior Lake/Spring
Lake Watershed District
d] LMC Action Alert re: Tax Increment Financing
e] LMC Action Alert re: House Tax Bill' s "Truth in
Taxation" Section Unfair to Cities
9] Public Hearings: None
101 Boards and Commissions:
Energy & Transportation Committee
*a] Dial-A-Ride Contract Amendment No. 6
_ Board of Adjustment & Appeals
*b] Receive and Approve 1987 Annual Report
Planning Commission:
*c] Receive and Approve 1987 Annual Report
d] Preliminary Plat of Prairie Estates lying South of 11th
Avenue and West of CR-17
e] Rezoning of Lots 8-12, Koeper' s Add'n. from I-1 (Light
Industrial) to I-2 (Heavy Industrial) - property lying
South of 2nd Avenue and East of Adams Street
..----
f] Comprehensive Plan Amendment for Proposed-Annexation--Area----
TENTATIVE AGENDA
April 5, 1988
Page -2-
11] Reports from Staff: (Council will take a 10 minute break
around 9:00 P.M. )
a] -Murphy' s Landing
b] Huber Park Trail Project - tabled March 8, 1988
c] Part Time Code Enforcement Officer
d] Park Dedication Fee Schedule
e] 1988-2 6th Avenue Sanitary Sewer Reconstruction Project
f] 1987-13 VIP Sanitary Sewer Extension - Res. No. 2878
*g] Video Equipment Purchase
*h] Computer Equipment Purchase
i] Scott County Lumber Company Inc. vs. City of Shakopee
j ] 1988-3 Railroad Crossing Improvement - Res. No. 2879
*k] Appointment to Shakopee Water Management Organization
*1] Agreements with CNW Transportation for Utility Crossing
on Upper Valley Drainage - 1987-5 - Res. No. 2880
m] Off Duty Law Enforcement Employment
n] Appointment of a Police Sergeant (memo on table)
*01 City Cleanup Report Funding
p] Approval of Bills in Amount of $87,820. 52
*q] Application for Pull-Tab License - Hockey Association
*r] Heritage Development Public Improvements
*s] Prosecution of Gross Misdemeanors
t] Review of 1987 Strategic Plan
*u] Deferred Watermain Hook-up Charges - Hauer Trail
121 Resolutions and Ordinances:
*a] Res. No. 2874 - Relating To The MWCC' s Service Availability
Charge Refund
*b] Res. No. 2876 - Regarding Hiring Procedures for Seasonal
Temporary Employees
*c] Res. No. 2877 - Supporting the Concept of Minneapolis-
St.Paul Hosting the 1996 Summer Olympics
13] Other Business:
a]
b]
c]
141 Adjourn to Tuesday, April 12, 1988 at 7 :00 P.M.
John K. Anderson
City Administrator
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Informational Items
DATE: March 29 , 1988
1. The Board of Review (for determining the final assessed
value for properties in Shakopee) is being set for May 10th
at 7 :00 p.m. for the City of Shakopee. Please mark your
calendars.
2. The Volunteer Fire Department has received a $10,000 grant
from the Rahr Malting Foundation for fire equipment.
3. The City recently learned that we can contract with the
State Highway Department (Mn/DoT) for street sweeping on
Highway 101 twice a year. This contract has already been
executed and is similar to our snow removal contracts. We
also learned that a number of communities contract with
correctional facilities for fire service so we are also
pursuing this potential revenue source.
4. The City officially envoked roadway weight restrictions on
March 10th in conjunction with Scott County. We have
already had some repercussion as we have enforced these
restrictions to protect our streets during the Spring break-
up period.
5. Dan Colich stopped in on March 15th to pick up his liquor
license and pay the $2,223.80 reimbursement to the City for
expenses incurred as a result of violations occurring at his
establishment.
6. The Shakopee Area Chamber of Commerce is applying to the
State Gambling Board for an exemption to the licensing
requirements for an upcoming raffle. They do meet the
requirements of the City Code for a gambling license.
7. Through February 9, 1988 the City had incurred expenses of
$1,955 for street cleaning on the new mall under our
contract with Jerry's Lawn Service.
- 8. Attached is the Council calendar for the month of April.
9. Attached is the notice we placed in the newspaper for the
April 12th meeting to discuss the Scott County Assessor' s
Office performance.
11. Attached is a copy of the Shakopee Valley News ad regarding
super 8 's high taxes. Super 8 has, with the aid of Shakopee
Ford, installed a sign along Highway 101 that does not
conform to our ordinance. We have cited them on it.
12. Attached are the Revenue and Expenditure Reports for the
month ending February 29, 1989.
13 . Attached is the notice for mediation with Teamsters Local
320 - Police Officers, scheduled for Tuesday, April 5, 1988.
14. Attached is a thank you letter to Tom Brownell from Fred
Krueger, Chairman of the American Cancer Society, regarding
the participation of several Shakopee Police Officers in
their Jail and Bail program.
15. Attached is an update from Al Frechette regarding the Scott
County clean up of their old garage site at Fourth and
Shumway.
16. Attached is a letter from Peter H. Huber to Barry Schade of
the Minnesota State Council for the Handicapped regarding
Canterbury Downs response to their list of corrections that
need to be made. LeRoy Houser has been following this for
the City and is satisfied with the results.
17. Attached is a memorandum from Tom Brownell regarding the
department's vehicle purchase for investigative activities.
18. Attached is a lengthy memo from Jim Karkanen explaining the
City of Shakopee' s plow route plan and his department's
procedures for handling snow removal.
19. Attached is a notice from Perkins Restaurant notifying the
City of their plans to remodel their facility in Shakopee.
The notice is required because they received Industrial
Development Bonds (IDB's) for construction.
20. Attached is a letter from Terry Forbord indicating his
recent employment move to Lundgren Bros. Construction, Inc.
in Wayzata.
21. Attached is a copy of the April issue . of Business Update
from City Hall along with an account of those departments
providing articles for the monthly update from October
through April.
22. Attached is a letter from Senator Robert Schmitz responding
to our concerns about several bills before the Legislature.
23. Attached is a memo from Barry Stock regarding the Chamber of
Commerce Shakopee Derby Day Celebration outlining the
tentative level of City participation.
24. I understand Councilmembers received a letter from Robert
Vierling dated 3/25/88 expressing his frustration with the
Chief of Police in getting a permit to carry a handgun.
Tom's response is attached.
25. Attached is a memo from Dennis Kraft regarding the proposed
community center at the Minnesota Valley Mall. - nuvta'
26. Attached are the minutes of the February 18, 1988 meeting of
the Executive Committee of the Minnesota Police Recruitment
System. For you new Councilmembers this is the organization
the City of Shakopee uses for initial recruitment and
screening of all new police officers.
27. Attached are the minutes of the March 23, 1988 meeting of
the Shakopee Valley Convention-Visitors Bureau along with
their proposed budget for 1988. The budget will come before
Council for approval after it is approved by the Chamber
Board.
28. Attached are the minutes of the March 3 , 1988 meeting of the
Shakopee Coalition.
29. Attached are the minutes of the February 1, 1988 meeting of
the Shakopee Public Utilities Commission.
30. Attached is the agenda for the April 6, 1988 meeting of the
Community Development Commission and their March 2nd
minutes.
31. Attached are the agendas for the April 7, 1988 meetings of
the Board of Adjustment and Appeals and Planning Commission
and their February 4th, March 3rd and March 17th minutes.
JKA/jms
April 1988 p
UPCOMING MEETINGS
SUN MON TUE WED THU FRI SRT
1 2
Good Friday
City Hall
Closed
3 4 5 6 7 8 9
EASTER 4:30pm 7:00pm City 5:00pm CDC 7:30pm
Public Council Planning
Utilities Commission
7:00pm City
Council
10 11 12 13 14 15 16
7:00pm City 7:45am 7:00pm
Council Downtown Energy &
Committe Transp.
17 18 19 20 21 22 23
6:30pm 7:00pm City
Shakopee Council
Showcase
24 25 26 27 28 29 30
1 :00pm Open 4:30pm
House 88 Community
Recreation
March May
S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 4 5 6 7
6 7 8 9 10 11 12 8 9 10 11 12 13 14
13 14 15 16 17 18 19 15 16 17 18 19 20 21
20 21 22 23 24 25 26 22 23 24 25 26 27 28
27 28 29 30 31 29 30 31
none 03/25/1988
OPEN MEETING
The City of Shakopee currently contracts with Scott County
to establish the assessed valuation of properties within
Shakopee. The assessed valuation of a parcel of property is one
factor in determining property taxes, the second factor is the
levy by the taxing jurisdictions e.g. , the County, School
District and City.
The Council will be examining how this arrangement with
Scott County is working for Shakopee property owners. Council
wishes to review the assessors' accessability to the public, his
skills in dealing with property owners (both professional and
communication) , as well as the degree of local control delegated
to the County for these services. The Council would especially
like to here from any Shakopee resident who has experienced any
difficulties when dealing with a Scott County Assessor's Office.
The City Council will be meeting on April 12th at 7:00 P.M.
in the Council Chambers at City Hall. Residents are invited to
attend and offer any comments they might have.
John K. Anderson
City Administrator
City of Shakopee
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March 9, 1988
IN THE MATTER OF:
Teamsters 320 ' • _
-and-
Citv of Shakopee
CASE NO. 88-PN-631 POLICE
RECEIPT OF MEDIATION PETITION
AND MEETING NOTICE
A request for mediation services in the above-captioned matter
has been received by this agency. Pursuant to the Public
Emplovment Labor Relations Act of 1971, as amended, you are
hereby notified of the following mediation meeting being held for
purposes of resolving this matter:
DATE: Tuesday, April 5, 1988
TIME: 9 :00 a.m.
PLACE: BMS Office, Suite 2, 1380 Energy Lane,
St. Paul, Mn.
Both parties to this matter have a legal obligation to be present
at this meeting and to make good faith efforts to resolve the
dispute. Accordingly, each party must vest its representatives
to mediation meetings with the authority to negotiate in good
faith, the ability to identify unresolved issues, and to set
forth the positions, of that party with respect to each issue in
dispute.
Pursuant to the provisions of M.S. 179A.18 , the Mediation Period
in this matter commenced on and ends on
KB:jt Sincerely yours,
xc: i
Robert Weisenburger KI,n-gol
Cy Smythe
John Anderson _ Mediation Scheduler
City Clerk
Chairman, City Council
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Chief Thomas Brownell
Shakopee Police Department
476 Gorman Street
Shakopee, Minnesota 55379
Chief Brownell:
Thank you very much for the support of our Jail and Bail fund
drive for the North Scott Unit of the American Cancer
Society. Your department was a very important part of
the success we enjoyed on this project. We exceeded our goal
substantially. Over $27,000 was raised for cancer research,
service and education.
The officers that worked with us did an excellent job, we
couldn't have asked for more. We hope they had as much fun
as it seemed most people did. Enclosed are certificates for
them; just a small way to show our appreciation for a job
well done.
Thank you again for all you did. Please express our appreciation
to all who had a part.
Sinc el
red Krueger
YJ
Chairman
North Scott Unit
American Cancer Society
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Cl7Y OF SHAKOPEE
Minnesota Pollution Control Agency
March 18, 1988
Mr. Allen Frechette
Environmental Health Manager
Scott County Environemtal Health
Courthouse, Room A102
Shakopee, Minnesota 55379
Dear Mr. Frechette:
Re: Scott County Petroleum Contamination Investigation at Fourth and Shumway in
- Shakopee
This letter is a follow-up to the meeting held on Thursday, March 3, 1988, with
a representative from Liesch Associates, Inc. , John Aho from the Minnesota
Pollution Control Agency, yourself, and me present.
It was decided and agreed upon, after review and discussion of all available
data, that further investigation is needed to define the verticle extentof
contamination. To accomplish this, amonitoring well will be installed into
bedrock, a water sample will be taken and analyzed for BTX compounds and total
hydrocarbons expressed as gasoline. Samples will be analyzed with a detection
limit of 1 ppb. This monitoring well will be installed on the north central
part of the property.
When the sample results are submitted and reviewed, a decision will be made
regarding further action. If results show no detection of BTX compounds or
total hydrocarbons expressed as gasoline, then further investigation/remedial
action may be discontinued.
If sample results show detection levels of the suspect contaminates then further
discussions will be necessary to determine what type of investigation/remedial
fhone:
520 Lafayette Road, St. Paul, Minnesota 55155
Regional Offices • Duluth/Brainerd/Detroit Lakestmarshall/Rochester
Equal Opportunity Employer
Mr, Allen Frechette
Page Two
action will be necessary. If in the future, further information becomes
available that indicates contamination still exists, then further investigation
may become necessary.
If you do not agree with the above summation or have any questions, please call
me at 612/296-7709.
Sincerely,
Kevin Faus Alz-
Spills and Emergency Response Team
Tanks and Spills Section
Hazardous Waste Division
KF/kra
cc: Judith Cox, City Clerk, Shakopee
CANTERBURY.
D O W N S
March 23, 1988
Mr. Barry Schade
Minnesota State Council for the Handicapped
Metro Square, 7th and Robert Street
Suite 208
St. Paul, MN 55101
Dear Mr. Schade:
This letter is in response to the letter dated May 13, 1987
from Ms. Susan Lasoff. At this time we feel we are in complete
compliance with all handicapped requirements. However, we
would like to take this opportunity to address Ms. Lasoff 's
complaints and update you on our latest facility improvements
in the area of handicapped seating.
Ms. Lasoff specified problems in the following areas:
1. T.V. Monitors were moved decreasing disabled persons
views.
Response: A few monitors were moved in 1986, however we -
have since increased the number of monitors in the '
Grandstand. We have also relocated the handicapped areas
on the Mezzanine level even with the finish line to insure
exceptional viewing of the track as well as the monitors .
In addition to this we have also added 16 additional
reserved wheelchair spaces. (see attachment #A)
2. Institution of fixed seating in wheelchair viewing
areas.
Response: This statement was true in 1986 due to minimal -
use of the wheelchair spaces seats were installed in the
handicapped area only on Clubhouse Level. These seats were
removed, however, and returned to reserved handicapped
seating prior to open of the 1987 racing season.
Canterbury Downs/1100 Canterbury Road/P.O. Box 508/Shakopee,Minnesota 55379/(612)445-7223
l �
3 . Irresponsibility on the part of the ushers in allowing
non-disabled persons to sit in wheelchair viewing areas .
Response: The ushers are instructed to see that only
handicapped people and their guests are seated in the
handicapped areas. These are reserved ticketed areas and
must be ordered as handicapped tickets. These handicapped
areas are for the handicapped person as well as people
accompanying them. So yes, there are usually non-disabled
people sitting in these areas, but only if they are
accompanying a disabled person.
4 . Inability of disabled persons to reserve accessible
seating in the Clubhouse area.
Response: We have presently 8 clubhouse reserved
wheelchair spaces. We also have added 1 strictly
designated handicapped dining table, in addition to all
Concourse tables (approx 250 seats) which are all
wheelchair accessible. (See attachment B) . I have also
attached a Ticket Order Form and highlighted all areas
which apply to disabled persons. We have tried to make it
very clear what reserved handicapped seating is available
as well as what areas are wheelchair accessible for the
handicapped patron .
In 1985 we had two areas on the Apron that were used to
accommodate handicapped seating. Since that time, we have
added on the north side of the building, The Commons Area, this
area has approximately 950 seats all of which are wheelchair
accessible. We are presently adding on the south side of the
building a South Pavilion, this area previously had 15
wheelchair spaces, these spaces are being retained but will be
located closer to the track for better viewing.
(See attached #C) .
If we can be of further assistance, or if there is any
information we have not included, please do not hesitate to
contact us.
�/, Sincerely,
Pete H. Huber
Director, Physical Plant
enclosure
PH/M/1122G
I
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TO: Mayor, Councilmembers
FROM: Tom Brownell, Chief of Police
RE: vehicle Purchase/Information
DATE: March 23, 1988
INTRODUCTION
Council authorized department to purchase a used vehicle for
investigative activities, not to exceed capital equipment budget
of $8,500.
BACKGROUND
On March 23, 1988 the department purchased a 1987 Chevrolet Nova
at a cost of $6660.
Three quotations were obtained and the vehicle was purchased from
the low-bidder.
CITY OF SHAKOPEE
PLOW ROUTE PLAN
Anticipated snowfalls will always present a challenge for
most Public Works agencies, but we will always prepare for the
worse - and pray for the best. However, only proper preparation
and planning will convert potentially crippling snow emergencies
into an effective snow fighting operation which enables the
public to move about with only minor inconveniences.
Rules and regulations must be designed and activated to meet
the challenges of restricted parking, vehicle abandonment, and
minor inconveniences while the snowfall is being removed as
effectively and efficiently as possible. No snowfighting
organization can be at a standby with its manpower and equipment
while waiting for prolonged periods of time because of other work
commitments, making this the major difference between snow
fighting and fire fighting personnel and equipment. The
equipment and men of a snow fighting department are always multi-
purpose in job designations, because other public works functions
must be performed until the moment they must be shifted from
these jobs into a snow fighting role.
When the winter season ends, there generally are no physical
evidences of a tough winter season, other than tired personnel,
deteriorating equipment, damaged curbs and lawns and short
memories. Yet, thousands of tax dollars were spent for overtime,
fuel, material, and equipment repairs, and now the streets will
have to be swept to remove hundreds of tons of winter debris from
the streets.
FORECASTING: We consider forecasting and timing one of the more
important factors considered when evaluating and implementing a
snow removal operation. Such a service will help provide the
proper timing required toward committing snow equipment to a
snowfall and allowing us to plan subsequent activities during and
after the snowfall . By knowing the timing, amount, density of a
snowfall, as well as anticipating temperature changes and wind
conditions, we can effectively commit our equipment to the
impending snow operation.
The City of Shakopee subscribes to a weather service which
is located in Wausau, Wisconsin. This weather information is
shared with the City of Chaska, who also participates in the
shared cost of the service. ( 5350/year)
CHALLENGE: Because the public will always oppose increasing
taxation and excessive governmental expenditures for better
equipment, a challenge is created for snowfighting agencies to
attempt to do the best that they can with limited resources and
equipment. The Public Works department recognizes that the
City Council has been very responsive in purchasing better and
updated equipment throughout the years, and we gratefully
acknowledge their cooperation toward equipping our department.
Because our snow removing service literally touches each and
every resident, this makes us the most visible governmental
agency representing the City of Shakopee. Our visibility will
constantly affect the residential neighborhoods, moving traffic,
and the business community. There will never be a completely
satisfactory operation in the minds of the public, but it should
be our goal to limit their inconveniences to a minimum, and be as
effective as possible, within the resources available to our
department.
PLOW PLAN: The City of Shakopee utilizes a basic plow plan
which, when activated, dispatches various snow removing equipment
on predetermined plow routes which can, and will be adjusted as
conditions require.
With a proper plow plan, we feel that we can dispatch our
equipment in the most effective and efficient manner possible.
This basic plow plan is directed toward keeping the streets open,
and to keep traffic moving as smoothly and safely and as we can,
while being as efficient and effective in our operation as the
weather conditions will permit.
PRIORITIES:
Each major arterial street in the City has plow units
assigned with a definite prioritization plan designed to keep
traffic moving, to keep critical intersections safe, and make
sure that traffic can traverse some of our hills. Of course,
traffic near the CBD area, schools , courthouse, hospital, fire
station, and local business areas must be able to move about as
much as possible, and this traffic is a major concern when
recognizing our priorities.
Our plow plan makes certain that arterial streets receive a
priority so traffic can move in each section of our city, and
that most residential secondary streets are within a one or two
block distance from all of our prioritized arterials. This means
that most residents can reach an opened arterial if they are able
to leave their local neighborhood street. Of course, with
"monster" snowstorms, this isn't always an immediate reality, but
it is a goal that we try to achieve.
MONSTER STORMS:
A very heavy snowstorm not only presents a lot of snow for
us to contend with, but generally accompanying winds will create
visibility problems. This also means that our plows will be
hindered by slow moving traffic, and vehicles will be getting
stuck in front of us. Many stuck vehicles in the roadway might
present a hazard to other traffic, and our operators will assist
them in moving out of the roadway, but the operators are
instructed to allow the driver to attach the tow cable/chain to
the stuck vehicle in order to avoid any claims of attaching the
tow to a vulnerable part of the vehicle. By assisting the
vehicles to move out of the roadway, this slows our snow removal
operation immensely, but is a necessary evil that we have to
contend with in our operation. Of course, we will have drivers
pass our plows, and then park in front of them at the curb, or
residents who will park their vehicle in front of their
driveways. Our plow vehicles are required to stop at all
regulatory signs, observe the speed limits, and be as courteous
as possible to surrounding traffic. The most effective way to
contend with a heavy snowstorm, is to plow "with" the storm as
the snowfall continues. This means that many times we are
plowing streets several times during the duration of the storm,
but we are able to keep traffic moving, and we are more efficient
when moving lesser accumulations of snow. It is very important
to have knowledge of the weather and wind conditions after a
heavy snowfall because this will dictate our cleanup schedule in
subsequent days following termination of the heavy accumulation
of snow.
A monster storm will often mean that we are being faced with
18 hour days, and with a possibility of experiencing another
snowfall within a few days. These storms will generally keep us
busy for 7 to 10 days because of the cleanup involved getting
everything cleaned and hauled. A normal snowfall can be
routinely handled in a 10 hour shift providing we don't have
excessive breakdowns or encounter situations that may require
abnormal attention.
NORMAL SNOWFALLS:
It seems that we very seldom will encounter two snowfalls
that can be treated alike. The variants to be considered are:
Time of snowfall - Type of snow - Moisture content - Density -
Rate of snowfall , wind direction and velocity, timing of wind,
Duration of snowfall, weather following the snowfall ,
Day of week (weekday, weekend, holiday, etc. ) , and special events
that may be scheduled during the plow operation.
We normally can't effectively plow snow unless we have at
least 2" of snow because our blades won't remove much snow less
than that amount. With a snowfall of less than 2" , we will try
to scrape critical areas with our underbody mounted blades, and
try to sand hills and intersections. Each truck is mounted with
a spinner type or roller sander (depending on the application
needed) , and we mix our sand with a 7: 1 ratio of sand/salt. Any
mixture weaker than 7 : 1 is not very effective unless applied in
the latter stages of winter, when the sun is higher and has a
better effect on the sand/salt application. We always have a
small portion of our sand/salt stockpile that contains a heavier
d
mixture of salt for special applications. Salt is needed in any
mixture of sand in order to keep the sand from freezing, and to
start the process of melting snow/ice into a brine solution.
Salt will not melt under 15 degrees F. , and sometimes will need a
small mixture of calcium chloride to act as a catalyst to
initiate the melting process with the sodium chloride. We don't
use calcium chloride unless it is absolutely necessary because of
the brine solution created, and of course because of the cost.
In a normal winter season, we generally distribute about 75-100
tons of salt (e 23.00/ton) mixed with 700 tons of washed sand.
HAULING: After a snowfall, we are committed to hauling snow
from the Central Business District as soon as possible, providing
another snowfall isn't anticipated immediately, requiring another
plow operation. Scheduling a haul operation properly is critical
because we generally haul at 2:00 AM, and we have committed our
crews to an early work schedule. If another snowfall is coming,
we won't commit our crews too early, and tire them out prior to
another possible plow operation later that shift. After several
snowstorms, we will also haul snow on 1st Avenue for MnDot, who
assumes responsibility for the center traffic lanes. The City
assumes responsibility for the parking lanes, and for the snow
deposited from the sidewalks. We also haul the snow on Marschall
Road for the Scott County Highway Department, because we have
assumed responsibility for the outer 16 feet, catch basins,
boulevards, and the deposit from the sidewalks. We also are
committed to haul snow periodically from Tenth Avenue because the
majority of the sidewalk on the south side was constructed
without a boulevard, consequently there is no room for snow
storage, and the windrow must be removed occasionally so that the
parking lane can be preserved, and water will be allowed to drain
next to the curbline.
ALLEYS: We will plow alleys after a 4-5 inch snowfall unless
the alleys become too drifted because of winds. During a
snowplow operation, we will not commit equipment to the alleys
until we know that the majority of the streets have been plowed,
otherwise we will plug the alley entrances with the street
windrow. We normally will use our front end loaders to plow the
alleys, using a "V" plow so that the snow is equally distributed
toward both sides of the alley R/W, and the residents don't think
that we have deliberately plowed the snow to their side of the
alley• This alley plow operation will normally take 4 hours
depending on whether we can use one loader, or can commit both
loaders with the V-plows.
We normally will assign our trucks to "tandem" plowing,
which means that two trucks will work on a street simultaneously
so that we will finish each street soon after commencing a plow
operation on that street. This helps a resident to know when to
clean his driveway windrow or park his car on the street.
1 �
Our crews are instructed to finish a street before leaving for a
new assignment because we don't want any streets started and not
completed. The crews are also instructed to get as close to the
curb as possible, and not hit any mailboxes. This is somewhat
difficult because the overhang of a plow extends about 2 feet
beyond the cutting edge, and we always will come close to hitting
the mailbox because of this overhang, however, if we do not get
Close to the mailbox, the Post Office will not deliver to the
resident. Keep in mind that our truck operators will probably
pass about 300 mailboxes during the plow operation.
Because of our 45 foot streets, curb to curb, we usually
have to plow three (3) passes per each direction on the street,
for a total of 6 passes per street. But we think that the wider
street is a definite advantage in regards to snow storage in the
latter stages of the winter, providing that the residential
parking is controlled. The last plow pass on a street generally
will be very critical to the resident because of the possibility
of the snow from the street being pushed up to the boulevard is
carried too far and reaches the sidewalk. This generally happens
when the snowbank at the curbline has become very high, and the
plow operator has to generate more groundspeed in order to roll
the snow on top of the snowbank. Remember, the driver can not
see behind him so he can not judge how far the snow is being
thrown over the curbline.
The streets can become very narrow in the later stages of a
heavy snow season, and intersections will become somewhat
dangerous because of the visibility and impeded sightlines as a
result of the snow piles at each corner of the intersection. We
will then be obligated to haul the snow piles in the intersection
quadrants so visibility will be restored. This hauling operation
becomes very costly because of the equipment and time involved.
We normally will try to refrain from plowing in the late
evening whenever possible, because of the heavy evening traffic,
children playing in the streets and snowbanks, snowmobiles,
reduced visibility, and pedestrians. Because of the constant
maneuvering required with our truck plows, we can not see people
or objects as we back up or turn around. We will work late into
the evening to keep the arterials open, and will conduct sanding
operations in the late evening, but these operation do not
require constant backing up or turn arounds. The ideal time to
plow snow is early in the morning before traffic can hinder your
operation. The worse snowfall for us to experience, is the heavy
snowfall that begins in early afternoon, and continues during the
"rush hour" and early evening. This type of snowfall generally
will become very slippery because the traffic will generate
enough traction heat and glaze up the intersections, and will
require more sanding during the plow operation.
PARKING LOTS: While the street crews are plowing the streets,
members of the Park department are cleaning the parking lots,
city owned sidewalks , and cleaning around the Municipal Services
building, cleaning the parking area behind City Hall, and also
plowing the sidewalk on 10th Ave. The Park department also
provides several drivers to the Street division for operating
truck plows . After the streets are cleaned, the Park crews then
begin removing snow in the skating rinks, and park shelter
buildings, utilizing loaders and tractor mounted snowblowers.
The rink cleaning is not regarded as a priority assignment until
the majority of the street cleaning has been completed.
CONTRACTORS: The City keeps a contractor on call during the
winter season in order to be used in our rural areas on extremely
heavy snow storms. We normally will not utilize them unless it
is apparent that we can't handle the snowfall with our equipment.
They generally will assist us in plowing the rural areas because
these areas are so spread out that we can't get to all of them in
a timely manner, and we try to have the major roads open for
school bus traffic, and commuters. We do not plow the Scott
County roads, and often open up our rural subdivisions long
before the county roads are passable.
COMPLAINTS: Most motorists are aware of and are very respectful
of the task which we are accomplishing during a snowplow
operation, but there will always be the vocal minority who will
display or voice their personalities at the slightest
provocation, and can and should be considered "part of the turf" .
Some of these complaints are justified in their origin, and
operational adjustments and corrective measures are constantly
made as a result, in consideration and evaluation of these
complaints. Of course, some of the complainants might just be
displaying their personalities without good justification for the
complaint. It would be practically impossible to satisfy each
and every resident, but this is a goal that we strive to attain.
We feel that it is very important for Council members and
administrative personnel to understand our operation, and to
experience a snowplow operation from the front seat of a truck.
This exposure to our operation will help you to understand our
operation, to understand the problems that we experience, and to
also possibly give you an opportunity to make some positive input
into our operation by this practical experience. This visit will
also help you to contend with a complainant who needs a possible
explanation to a situation that they have experienced, and they ,
may demand an answer to our operational plan. Our elected
officials will catch their share of these complaints, and it will
help the official to visit our facility, and to experience a plow
operation in order to be in a position to handle these calls, or
perhaps be able to offer some sort of an explanation how the City
/g
is attempting to clear the streets . Again, there will always be
extenuating circumstances and situations that will never have a
plausible excuse or explanation and will justify a complaint from
a constituent. Our goal is to limit these situations and
complaints as much as possible.
THE PLAYERS:
Unit # 105 1969 Caterpillar grader and wing
119 Case loader 2 way plow and V-plow
120 Fiat-Allis loader 1 way plow and V-plow
102 Truck w/reversible plow, underblade and sander
103 Truck 11 1. " 1'
107 Truck " " " ,.
108 Truck w/one way plow, underblade and sander
109 Truck 11 "
106 Tandem truck 2 way plow, wing, u-blade,sander
117 Jeep pickup with plow (for parking lots)
118 Root snowblower (mounted on #119 loader)
NORMAL SNOWFALL 48"
1980-81 21 . 1"
1981-82 95.0"
1982-83 74 .4"
1983-84 98.6"
1984-85 72.7"
1985-86 69.5"
1986-87 17.4"
1987-88 40" - TO DATE
f
RED ROUTE
102
ALL ROUTES SHOULD BE SANDED ON 2ND PASS IF POSSIBLE. . . .
1. 2ND AVE (PLOW TOWARD TRACKS) LOADER WILL CLEAN AROUND
THE STREETSCAPE)
2 . HELP CLEAN UP AROUND CBD AREA
3 . MINNESOTA/MARKET FROM BLUFF TO 11TH AVE
4. 11TH AVE MARKET TO SPENCER (NOT A PRIORITY)
5. APGAR STREET 11TH AVE TO 1ST AVE AND SAND HEAVILY
6. FINISH HAUER ADDT. MAKE SURE IT HAS NOT BEEN PLOWED
BY ANOTHER CREW/UNIT. . .
7 . FRONTAGE ROADS ON 101 ( IF NOT DONE BY OTHERS)
S. CHECK TO SEE IF VALLEY VIEW ROAD HAD BEEN DONE
HELP TANDEM FINISH HIS ROUTE
9. OPEN EAGLE CREEK TOWN HALL ETC. IF NEEDED (THEY HAVE
A CONTRACTOR HIRED) .
10. SOUTH ADDDITIONS
RESPONSIBILITIES:
1 . HAUER ADDT. SANDING AND WIDENING
2. SANDING CBD ALLEYS AND PARKING LOTS
3. HELP OTHER PLOW ROUTES THAT ARE BEHIND SCHEDULE
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HAST/WEST ROUTE
103 AND 108
ALL ROUTES SHOULD BE SANDED ON 2ND PASS - IF POSSIBLE
1 . HELP ON 2ND AVE AND CBD - IF NEEDED
2. 4TH AVE MARSCHALL ROAD TO CASS ST. CHECK SHAWNEE TR.
CHECK TO SEE IF 4TH SHOULD BE DONE TO #83 .
3. 6TH AVE. WEBSTER TO MAIN (BY 7 ) CHECK CENTRAL ELEM
4. SHAKOPEE AVE. HOLMES TO 11TH AVE. (SCENIC HTS)
5. 3RD AVE MARSCHALL RD TO HWY 169 FRONTAGE ROADS
6 . HARRISON ST. 3RD AVE TO 13TH AVE (ONE TRUCK TAKES ROUTE)
THE PLOW WEST 11TH FROM ADAMS TO TYLER - OPENS UP
NEIGHBORHOOD, OTHER TRUCK GOES TO TRI-S FRONTAGE ROAD.
7 . 7TH AVE EASTVIEW ADDT TO ST MARKS RD ALSO GO TO CLAY
ST AND 4TH AVE UNLESS GRADER HAS IT.
S . STH AVE EASTVIEW TO ATWOOD ST.
9 . SCENIC HEIGHTS ADDITION FINISH WITH LOADER ROUTE
10. PRAIRIE VIEW ADDITION - FINISH UP FROM McDEVITT ST. , THOMAS,
HENNES, ETC.
11 . FINISH UP AT NOTERMANN ADDITION - JOIN GRADER, ETC.
SAND ON 2ND PASS WHEREVER POSSIBLE AND PRACTICAL
ORANGE ROUTE
#120
OPEN UP PARKING AROUND OUR BUILDING WHILE EVERYONE IS GETTING
READY
CHECK TO SEE IF #119 NEEDS HELP WITH THE DOWNTOWN AND
STREETSCAPE CLEANUP. . . HELP IF NEEDED. . . . . ROLL UP TO
SIDEWALKS AND CLEAN INTERSECTIONS, ESPECIALLY AROUND THE
RAILROAD TRACKS AND SIGNALS. . . . . . .
THEN: START OTHER ROUTE. . . . . . . . . . .
1 . GORMAN STREET FRONTAGE ROAD
2. NAUMKEAG STREET TO BLUFF STREET
3 . MARSCHALL ROAD AROUND PERKINS - TO BLUFF (SA)
4 . CLEAN UP CBD INTERSECTIONS, CROSSWALKS, SNOW RIDGES, ALLEYS,
ETC
S. BLUFF STREET AREA - BOTH SIDES OF HWY 101
6 . CLEAN UP AGAIN AROUND CBD
7 . CLEAN UP AROUND HOSPITAL, FIRE HALL AND COURTHOUSE WHERE
NECESSARY
8. EAST END SHORTS - 2ND AVE TO 4TH AVE
9. MINNESOTA - BLUFF STREET TO CUL-DE-SACS SOUTH OF 4TH
10. UPPER SHORTS - EAGLE BLUFF ADDITION AND EAST END AROUND
SHAKOPEE AVE.
11 . SCENIC HEIGHTS AREA - CLEAN UP CUL-DE-SACS ALSO NOTERMANN
ADDT. AREA
12. ALLEYS - IF NEEDED (COORDINATE WITH OTHER LOADER)
CLEAN UP AROUND MUNICIPAL BUILDING
RESPONSIBILITY TO HELP OTHER PLOW ROUTES BEHIND SCHEDULE
d
ORANGE ROUTE
# 119
HELP OPEN UP PARKING AROUND OUR BUILDING WHILE EVERYONE IS
GETTING READY. . . . .
DO GORMAN ST. SHE IF #120 NEEDS HELP WITH THE STREET
ALSO, CHECK TO SEE IF ANYONE NEEDS SAND BEFORE YOU LEAVE
1. START DOWNTOWN AND STREHTSCAPE AREA. . CALL #120 OR #102
IF YOU NEED HELP. . . COMMUNICATE WITH THEM SO THEY KNOW WHAT
HAS TO BE DONE. . . COMMUNICATE WITH #105 (GRADER) SO HE
KNOW WHAT HAS TO BE DONE ON LEWIS AND SOMMERVILLE STREETS
WHEN HE MAKES HIS NORTH/SOUTH PASSES THROUGH THE CBD AREA
------------------------------------------------
CAUTION! ! ! ! WHEN EXITING THE ALLEY NEAR GENE BROWN'S BUILDING
AT LEWIS STREET, WATCH FOR THE OVERHANG ON THE
BUILDING -- IT STICKS OUT OVER THE R/W, AND YOU
COULD HIT IT WITH THE CAB OF YOUR MACHINE. . . . . .
WATCH ACROSS THE STREET FOR THE SAME PROBLEM. . . . . .
------------------------------------------------
2. CLEAN UP AROUND THE 2ND AVE, RAILROAD TRACK, AND SIGNAL
AREAS. . . . . CHECK WITH THE STREETSCAPE CONTRACTOR. CHECK
WITH THE PARKING LOT PLOW BEFORE LEAVING THE AREA. . . . . .
CLEAN UP AROUND THE CBD ALLEYS. . . . . . .
DO THE ALLEYS - ON BOTH SIDES OF IST AVE. ,
FROM SCOTT ST. TO SPENCER ST. IF NECESSARY! ! !
3. CLEAN UP AROUND THE HOSPITAL, COURTHOUSE AND CENTRAL SCHOOL,
AND FIREBALL AREA IF NEEDED. . . . . .
4. CALL #120 AND HOOK UP WITH HIM ON HIS PLOW ROUTES.
5. FINISH EAST END SHORTS WITH #120.
6. UPPER SHORTS - EAGLE BLUFF ADDT. AND EAST END AROUND
SHAKOPEE AVE. . .
7 . SCENIC HEIGHTS AREA - THEN CLEAN UP AROUND CUL-DE-SACS
ACROSS THE SOUTH HND --INCLUDING NOTERMANN ADDT. AREA.
8. ALLEYS - IF NEEDED (COORDINATE WITH OTHER LOADER. )
CLEAN UP AROUND MUNICIPAL BUILDING AREA
HELP OTHER PLOW ROUTES IF THEY ARE BEHIND SCHEDULE
l �
GREEN ROUTE
(GRADER)
1 . HOLMES ST. IST AVE TO 10TH AVE.
2. LEWIS ST. IST AVE TO 10TH AVE.
3 . SOMMERVILLE ST. IST AVE TO 10TH AVE VIA HUBER PARK
4. SPENCER ST. HUBER PARK TO 11TH AVE.
( 10TH EAST OF WEST ANNOUNCE WHEN ON STREET, FOR
HELP TO ROLL UP)
5 . FULLER ST. 11TH AVE NORTH BOUND TO LEVEE DR.
6. ( 10TH AVE. - SHAKOPEE AVE TO TYLER ST. - ONLY IF NEEDED)
7. FULLER ST. 11TH AVE NORTHBOUND TO LEVEE DRIVE
8. LEVEE DRIVE LEWIS TO SCOTT (AT 1ST AVE. )
9. ATWOOD ST. LEVEE DRIVE TO 11TH AVE.
10. SCOTT ST. IST AVE (NORTH ALLEY ON SCOTT) TO 11TH AVE
11 . SHUMWAY ST. 2ND AVE TO PRAIRIE VIEW ADDT. (McDEVITT ST. )
12 . PIERCE ST 2ND AVE TO PRAIRIE VIEW ADDT. (MENKE AVE. )
THOMAS AV.& HENNES AV. & MENKE CIRCLE.
13 . CLAY ST. SHAKOPEE AVE TO SOUTH OF 10TH (STILLMAN)
14. ADAMS ST. 6TH AVE TO 3RD AVE (CHECK 4TH TO HARRISON)
15. 11TH AVE ADAMS ST TO TYLER (ARTERIAL STREET)
16 . 12TH AVE ADAMS ST TO TYLER (MINN. VALLEY MALL)
17 . NOTERMANN ADDT. - QUINCY TO TYLER - 6TH AVE TO 12TH AVE
18. WEST SHAKOPEE AVE - JEFFERSON TO MADISON
19. MINNESOTA VALLEY ADDTS - PRESIDENTIAL ST. AND TYLER, 13TH
AVE. ETC.
OPTIONS: SHORTS ON EAST END
CLEAN AROUND MUNICIPAL BUILDING
RE-PLOW SOME OF THE "EARLIER" STREETS
107
FOLLOW GRADER (GREEN ROUTE)
ALL ROUTES SHOULD BE SANDED ON THE 2ND PASS-IF POSSIBLE
1 . HOLMES ST. IST AVE TO 10TH AVE.
2. LEWIS ST. 1ST AVE TO 10TH AVE.
3. SOMMERVILLE IST AVE TO 10TH AVE VIA HUBER PARK
4. SPENCER ST HUBER PARK TO 11TH AVE.
10TH AVE - FOLLOW GRADER - (ASK FOR HELP IF NEEDED)
5. FULLER ST. 11TH AVE. NORTHBOUND TO LEVEE DR.
6 . 10TH AVE. - SHAKOPEE AVE. TO TYLER ST. - ONLY IF NEEDED
7 . FULLER ST. 11TH AVE. NORTH BOUND TO LEVEE DR.
8. LEVEE DR. LEWIS TO SCOTT (AT IST AVE. )
9. ATWOOD ST. LEVEE DR. TO 11TH AVE.
10. SCOTT ST. - 1ST AVE (NORTH ALLEY ON SCOTT) TO 11TH AVE.
11 . SHUMWAY ST, 2ND AVE TO PRAIRIE VIEW ADDT. (McDEVITT ST. )
12 . PIERCE ST. 2ND AVE TO PRAIRIE VIEW ADDT. (MENKE AVE. )
13 . CLAY ST. SHAKOPEE AVE TO SOUTH OF 10TH (STILLMAN)
14 . ADAMS ST 6TH AVE TO 3RD AVE (CHECK 4TH TO HARRISON)
15. 11TH AVE. ADAMS ST. TO TYLER (ARTERIAL ST. )
16. 12TH AVE. ADAMS ST. TO TYLER (ARTERIAL ST. )
17. NOTERMANN ADDITION - QUINCY TO TYLER - 6TH AVE TO 12TH AVE
18. WEST SHAKOPEE AVE. - JEFFERSON TO MADISON
19. MINN. VALLEY ADD. - PRESIDENTIAL ST AND TYLER AND 13TH, ETC.
BLACK ROUTE
106
ALL ROUTES SHOULD BE SANDED ON 2ND PASS - IF POSSIBLE
1. EAST 4TH AVE. - MARSCHALL ROAD TO CO. RD $83 - SHENANDOAH
DR. (IF OPENED)
2. V.I .P. AREA INCLUDING VALLEY CIRCLE SOUTH (CUL-DE-SAC)
3. 12TH AVE FROM KAWASAKI TO CO. RD. $83
4. SECRETARIAT DRIVE - AT CANTERBURY INN. .TO CUL-DE-SAC
5. ROGER MARSCHALL ROAD (TRI-S MIGHT TRY IT ALSO)
6 . TOWN HALL ROAD OPEN UP PARKING LOT AT THRIFT SHOP, IF
NECESSARY.
7. IF CONTRACTOR IS NOT PLOWING, THEN ADD HIS ROUTES TO YOUR
LIST/PLOW ROUTES. . . . . .ASK FOR HELP ON THE FRONTAGE ROADS.
8. FRONTAGE ROADS ON HWY $101 TO STAGECOACH
DO NOT PLOW ZIEGLERS AND GENERAL TRACTOR - PRIVATE RD.
CAVANAUGH DRIVE
PEAVEY
RACEWAY PARK AREA
AUTO AUCTION - TO 1ST TURN AT PETERSON SEED
STAGECOACH FRONTAGE - DO NOT DO ZIEGLERS FRONTAGE (PRIVATE)
9. CHECK 13TH AVE - BETWEEN CO RD 83 TO SCHROEDERS ACRES
(SAVAGE)
10. CHECK TO SEE IF YOU'RE NEEDED TO OPEN UP VALLEY VIEW RD.
CHECK TO SEE WHETHER YOU'RE NEEDED IN TOWN.
-------------------------------
TRI - S PLOW ROUTE
MONTECITO HTS
MCKENNA ROAD AND PETSCH DRIVEWAY
PIKE LAKE ROAD
HORIZON DIRVE AND RIVERVIEW ESTATES (MCGUIRE)
HILLDALE DRIVE (ZOSCKES ADDT)
16TH AVE AND BOILING SPRINGS LANE (NOT THE ROAD TO ROGER PUMPER)
13TH AVE - FROM #83 TO SCHROEDERS ACRES
TRAVEL TO SOUTH ADDITIONS - IF NEEDED
EAGLE CREEK ROUTE
(CONTRACTED)
SCHOOL BUS ROUTES HAVE TO BE OPEN BY 6 AM.
1 . VALLEY INDUSTRIAL PARK (V.I.P. ) CHECK TO SEE IF THE
4TH AVE. TRUCK WILL HELP, OR STARTED THE AREA. THIS
INDUSTRIAL PARK HAS A 7 :00 AM PRIORITY, EXCEPT ON SUNDAYS
OR HOLIDAYS. . . .ANCHOR GLASS HAS CREWS ON WEEKENDS/HOLIDAYS
2 . MONTECITO HEIGHTS
3. McKENNA ROAD ALSO PETSCH'S DRIVEWAY (ONLY TO 1ST TURN @ 1/4
MILE. )
4. PIKE LAKE ROAD
5. HORIZON DRIVE - FOOTHILL TRAIL, ALSO HORIZON CIRCLE
6. RIVERVIEW ESTATES (MCGUIRE CIRCLES)
7. HILLDALE DRIVE (ZOSCKE ADDT. )
8. 16TH AVE AND BOILING SPRINGS LANE (NOT BOILING SPRINGS ROAD)
9. 13TH AVE FROM CO. RD. ♦83 TO STOP SIGN AT FRONTAGE ROAD
10. ROGER MARSCHALL ROAD - TO 18T DRIVEWAY. . . . (LOW PRIORITY)
---------------------------------------------------------------
2ND PRIORITY
CHECK VALLEY VIEW ROAD
HILLSIDE ADDITION (GENE JUERGENS AREA)
TIMBER TRAILS ADDITION
DEERVIEW ADDITION
EAGLEWOOD ADDITION
MIELKE DRIVEWAY TURN AT EARLIEST OPPORTUNITY BY BARN (YARD)
CERTIFIED MAIL FISCEPIED
RETURN RECEIPT REQUESTED MP,R1 11986 Family Restaurant
March 9, 1988
CITY OFS.:.Ii', F
City of Shakopee
ATTN: CITY ADMINISTRATOR
129 East First Avenue
Shakopee, MN 55379
RE: Bakery Remodel
Shakopee, Minnesota
Our File No: CS-067
Gentlemen:
Please be advised that Perkins Restaurants, Inc, will commencerenovation of the above-captioned location for the purpose of
adding a bakery unit and performing a "mini remodel".
The addition of a bakery unit and the mini remodel of the store
will involve the removal of some of the Pledged Equipment (as de-
fined in the Mortgage and Security Agreement between Perkins 'Cake
& Steak, Inc. and the Marquette National Bank of Minneapolis dated
as of January 15, 1980 [the "Mortgage"]) and the installation of
trade fixtures, machinery, equipment and other personal property.
Pursuant to Section 3-5 of the Mortgage, the items installed shall
become part of the Mortgaged Property as Pledged Equipment and
shall
suant to Sectione3-3,free
thefaggregateliens
marketnvalueaofethe substituted
Pledged Equipment will exceed the aggregate book value of the re-
moved Pledged Equipment.
Additionally, pursuant to Section 5.03 of the Loan Agreement between
the City of Shakopee, Minnesota and Perkins 'Cake & Steak, Inc.
dated as of January 15, 1980, the addition of the bakery unit shall
not "impair the status of the interest on Outstanding Bonds as ex-
empted from federal income taxation.
PERKINS FAMILY RESTAURANTS
NATIONAL HEADQUARTERS
6401 POPLAR AVENUE,MEMPHIS,TN 38119-4893
801-766-6400
City of Shakopee /
March 9, 1988
Page Two
Please sign the enclosed executed original of this letter indicating
your acknowledgement of the matter set forth above.
Thank you for your attention to this matter.
Very truly yours,
PERKINS RESTAURANTS, INC.
Robert N. Klein
Corporate Counsel -
cc: Bettye Holley
Acknowledged and accepted this _L�Aday of 1988.
CITY Of SHAKOPEE
By.
Its:
i
s
BY-- eo —
RMWU74
March 17, 1988
Honorable Major Delores Lebens,
City Council Members
and Planning commissioners
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
It is my pleasure to inform you that I have accepted the position of
Vice President with Lundgren Bros. Construction, Inc. in Wayzata,
Minnesota. I will assume my new responsibilities effective April 4,
1988. My last day as an employee of The Scottland Companies will be
March 25, 1988.
Sincer ,
M
Terry M. Forbord
Vice President
cc John Anderson
City Administrator
BUSINESS UPDATE FROM CITY HALL
Vol.2 No.4
Dear Chamber Member: April 1, 1988
ADMINISTRATION
On Saturday,March 12th the cities ofSavage,Shakopee and Prim fake hada breakfast meeting with Rep.
Becky Kelso and Senator Bob Schmitz form update on ourpositions on a myriad of issues facing the Min-
nesota Legislature. We are particularly concerned about Fiscal Disparities,tax reform proposals favor-
ing greater Minnesota cities,comparable worth,highway funding and several State mandates that will in-
crease the cost of local government.
Bad News
Several of the State Legislature's 1988 tax reform proposals send$80-90 million in aids to greater Min-
nesota cities and counties,$20-30 million in aids to Minneapolis and St.Paul and reduce aids(ic.increase
property taxes)in suburban cities by$1045 million. We am lobbying hard to pm=t this shift in local
government aids.
Good News
The Suburban Rate Authority (SRA) (Shakopee's a member) participated in the Northwestern Bell
Telephone rate reduction that obtained a restructuring of the"Tim"telephone rates which was verybenefi-
cial to SRA members. A conservative estimate is that telephone customers in Tiers II,IB,and IV includ-
ing Shakopee tell cusjQmus vdU saw over$1000000n^ry because ofth' 1 t.
BUILDING
The Building Department has issued 14 single family home permits to date this year. This is up 10 from
the same period in 1987.
CITY CLERK
On March 8th,Council appointed Donna Roman to the Energy and Transportation Committee.
On Much 8th,Council amended the City Code to give residential property owners 24 hours in which to
remove snow from public sidewalks after a snowfall,instead of only 12 hours. In commercial areas snow
'll musthe removed Mdtbill1 hours.
The City Code jcgiir.s all property mxcg to be paid t� � li=Sas from the City Two
establishments have chosen not to renew their cigarette license for 1988 because of this requirement.
COMMUNITY DEVELOPMENT
The Community Development Commission(CDC)will be sponsoring Sha open OprA House'88 on Sun.
day.April 24th from 14 p.m.at Canterbury Downs. Admission is frYou can meet with elected and
appointed officials representing the various governmental boards and commissions in our community and
watch a few races.
Special events being scheduled to make this event a family experience are:
•Pony Rides for the lids
• Soak your local officials Dunk Tank
• 18 team Tug-of-War Contest
•Tours of the Stable Areas
•Prize Drawings every 15 minutes
•Shakopee Marching Band
•Renaissance Players and Valleyfair Characters
COMMUNITY RECREATION (SCRI
SCR's Annual Report reveals that over S 000 different individnak participated in SCR pmgx ms ds_n
M. These figures are compiled from programs where registrations and attendance figures are ascer-
tained,and do not include activities where there is no opportunity to take a"head count" When these
S,ODOpeoplearecountedformchoftheSCR'sactivitimtheyattendedthetotalis26,973mm. Shakopee's
total population is around 12,000.
ENGINEERING DEPARTMENT
The 10th Avenue street resurfacing plans have gone to the State for final review for 1988 construction.
Plans for Part 2,Phase 1 of the Downtown Streetscape Project have been received from Westwood En-
gineering and should be in the contractors bands by March 23rd. Bids are being received for three ruh-
berized railroad crossi0gs for Holmes.Fuer,and Atwood as a part of the Downtown Project.
Final plans for the Tahpah Park football Geld should be complete by March 25th.
� 1
BUSINESS UPDATE FROM CITY BALL
Oct. Nov. Dec. Jan. Feb. Mar. p r,
Administration
Building x Y X /` x
City Clerk xX X X
Comm. Development x x ` X y
Comm. Recreation x
Engineering x 'X
Finance
Fire Dept. x7�
Police Dept. x
no
Public Utilities m'.dv
Public Works
ROBERT J. SCHMITZ
Senator 36th Distriet -
6736 Old Hw, 169 Blvd. 1988
Jordan,Minnesota 55352 N1AR 1
Phone: 492-2182
Office: _
235 State Capitol CITY Or sHA'KAPEE Senate
St.Paul, Minnesota 55155
Phone: 296-7157
State of Minnesota
March 8, 1988
John K. Anderson
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379-1376
Dear John:
Thank you for your letter expressing concern over S.F. 1632 and
S.F. 1759.
S.F. 1759, the new planning and zoning proposal was sent to my
committee, the Local and Urban Government Committee. I recognize
that there are many policy changes that no one knows about and the
provisions in the bill deal with many important issues that may be
difficult to manage initally. That is why I assigned this bill to
our Subcommittee on Land-Use, Planning and Zoning chaired by
Senator Betty Adkins.
What I have in mind is that my committee could come to Shakopee
for a hearing sometime this year. We could get the neighboring
jurisdictions involved, as well as Shakopee and Scott County.
There is much discussion that needs to take place before I can
support this legislation.
S.F. 1632 is in the Senate Environment and Natural Resources Com-
mittee. I am not very familiar with it' s contents at this time,
but it is being heard this afternoon. I would appreciate your
suggestions on it. 241
Sincerely,
JEWRTJ. SCHMITZ
State Senator -- District 36
RJS/st
COMMITTEES • Chairman, Local and Urban Government• Rules and Administration •Transportation
Veterans • Taxes and Tax Laws • SUBCOMMITTEES • Property Taxes and Local Government Aids
COMMISSION:Legislative Commission to Review Administrative Rules
�3
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Shakopee Derby Days
DATE: March 28, 1988
INTRODUCTION•
Last fall the Shakopee City Council authorized staff to meet
with local organizations to develop a promotional event to
celebrate the 75th Anniversary of the League of Minnesota Cities.
This state wide celebration is scheduled for the week of May 1-
7, 1988.
BACKGROUND:
After meeting with local business merchants and
organizations in February it was mutually agreed upon that there
was not adequate time to coordinate a community celebration.
However, there was great enthusiasm among the merchants and
organizations for a major City wide celebration to be held later
in the year.
After several meetings with representatives from the Chamber
Retail Committee, a major celebration entitled Derby Days began
to materialize. The event is scheduled to be held on June 25th
and 26th in conjunction with St. Paul Derby Weekend. The purpose
of the event would be to promote our community. There would be
several different venues where activities would take place.
However, the main focal point for the entire two day celebration
would be Downtown Shakopee. It would therefore be necessary for
us to block off Lewis Street between First and Third Avenues and
Second Street between Sommerville and Holmes Street. Shown
attachment ql is a summary of the events proposed for Shakopee
Derby Days at this time. Please note that each of the
attractions has an estimated cost and revenue projection.
On March 9, 1988 the Chamber Retail Committee presented this
concept to the Chamber Board for approval. The Board moved to
approve the concept and become it's chief sponsor.
In conjunction with this event there are several items that
will need Council approval. Following is a list of three legal
technicalities that will be presented at a later date for
Council's consideration and approval:
1. Two day temporary liquor license for the sale of beer and
wine to be issued to the Shakopee Jaycees.
2. Two day blanket approval for the permission of vendor sales
in public right-of-way to be issued to the Shakopee Chamber
of Commerce.
3. Approval to close Lewis Street between First and Third
Avenue and Second Avenue between Sommerville and Holmes
Street on Saturday June 25th between the hours of 8 A.M. and
8 P.M. and on Sunday June 26th between the hours of 9 A.M.
and 7 P.M. (Shown in attachment #2 is a letter from Tom
Brownell in regard to this topic. )
The entire event is proposed to be self sufficient. The
Chamber of Commerce is not requesting any capital outlay from the
City for this event. The Chamber would like the Council to
consider approving the following in-kind contributions:
1. One police officer to direct traffic and patrol the downtown
area during the two day celebration.
2. Council authorization to use the Street Department crews to
assist in setting up the event and clean-up.
3. Council approval to use the City sound system during the two
day event.
At this time, the Derby Days Committee has not decided
whether or not the Second Avenue parking lot will be needed for
the activities scheduled during the two day celebration. The
Committee is confident that there is adequate parking in the
downtown area both on-street and off-street to meet the projected
attendance needs.
Phase II of the Downtown Redevelopment Project is scheduled
to be under construction during the proposed event. However,
staff has met with the contractor and we have been assured that
the actual road surface for Holmes Street will be completed prior
to our scheduled event. The contractor has also insured us that
the other streets in the Downtown Improvement Project will be
passable during the two day celebration.
Following the Chamber Board meeting on April 13, 1988, the
Chamber will be forwarding a letter to City Council requesting
approval of the aforementioned legal technicalities and in-kind
contributions. If you have any problems with the information
presented herein, please call me with your concerns. I am the
City's representative on the Derby Days Committee.
ACTION REODESTED:
Call Barry Stock if you have concerns regarding the Derby
Days proposal. This item will be placed on the April 19, 1988
City Council Agenda for final approval.
Shakopee Derby Days Proposal
WHO: Chamber Retail Committee
WHAT: Shakopee Derby Days
WHERE: Downtown Shakopee (Lewis St. Between 1st. Ave. and the
2nd. Ave. parking lot)
WHEN: Saturday, June 25th. 10: 00 a.m. - 7:00 p.m. and
Sunday, June 26th. 11: 00 a.m. - 6:00 p.m.
St. Paul Derby Weekend
WHY: To promote the Downtown Area and the Community.
ATTRACTIONS
1. Derby Days Medallion Hunt - To begin three weeks prior to the
event. Sponsored by Shakopee Valley News. Clues to be
developed by the Shakopee Valley News. Grand prize ?
2 . Downtown Arts and Crafts Festival - $30.00 booth fee.
Vendors are responsible for their own booths. Nothing
will be provided by the Chamber in terms of tables,
chairs, etc.
Estimated Revenue - $1500. 00 Theresa Roehrich
3 . Classic Car Show and Car Parade - To be located in the First
National Bank Parking Lot and Second Ave. Lot and/or
Shakopee Valley Mall parking lot. Entry fee - $15. 00
Show limited to the first 100 applicants. First, Second
and Third place prizes will be awarded. All applicants
will receive a Shakopee Derby.
Estimated Revenue - $1,500.00
4 . Redwolf Dixieland Concert - To be held in the Lewis St.
Parking Lot on Saturday, June 25th. between 3 :00 p.m. and
5: 00 p.m. Barry Stock
Estimated Cost - $560.00 Twin Cities Musician Union Grant
will be applied for to cover $148.00 0£ this expense.
5. Rennaissance Players - Ongoing throughout the two day cele-
bration. Actual players to be determined.
Estimated Cost - $0 - $150.00 Theresa Roehrich
6. Gymnastics, Dancing and Music Demonstrations - Ongoing
throughout the two day celebration. Actual groups to be
determined.
Estimated Cost - $0 - $150.00 Cindy Perry
;_ 3
7. Valleyfair Character Visits - Periodically on Saturday and
Sunday.
Estimated Cost - $0 Theresa Roehrich
8. Derby Day 5K and/or 10K - To begin and end at Canterbury
Downs. All entrants will receive free admission to the
track. The run will be held on Sat. June 24, 1988.
Entry Fee -
Estimated Cost - $0 Tim Keane
9. Other Potential Attractions
a. Hot Air Balloon Lift Off - Cindy Perry
b. Skydiving Demonstration - Larry Wharton
C. River Boat Rides -
d. Bingo Tent - Harry Kohler e. Tug-of-War Contest
f. Arm Wrestling Contest g. Baby Derby
h. i.
FOOD AND REFRESHMENTS
Food and refreshment booths to be provided and staffed by local
community organizations. Jaycees interested in staffing beer
garden and hot-dog/brat/pizza booth.
Estimated Cost - $0 Bill Wermerskirchen
STAGE AND SOUND
Flatbed truck to be provided by area lumber company. Sound
system to be provided by the City. Some cost may be incurred
for sound system set-up.
Estimated Cost - $0 - $75.00 Larry Wharton/Barry Stock
RESTROOM FACILITIES
Waste Management has agreed to provide four port-a-lets free of
charge. Additionally, public restrooms are available in the
Library and along the Huber Park Trail.
Estimated Cost - $0 Barry Stock
CLEAN-UP AND SOLID WASTE DISPOSAL
I believe we can get the City maint. dept. to provide clean up of
the Downtown Area on Monday following the event. Waste
Management has agreed to provide free dumpsters for trash.
However, we will be responsible for the actual landfill disposal
costs.
Estimated Cost - $35.00 - $75.00 Barry Stock
CROWD CONTROL
I believe we can get the City to pick up the cost of having one
Police Officer to patrol the Downtown Area on Saturday and Sunday
if we think it is necessary.
Estimated Cost - $0 Barry Stock
ADVERTISING AND MARKETING Don Mertz
Newspaper Ads - Three 8 x 10 ads in the Chaska, Jordan, Shakopee
and Prior Lake newspapers. Estimated Cost - $1725.00
Posters - Fifty Estimated Cost - $100. 00
Derby Pack - A promotional piece filled with valuable coupons
redeemable at Shakopee businesses and a flyer promoting Derby
Days. To be mailed direct to residents in Shakopee, Chaska,
Prior Lake, Belle Plaine and Jordan. Estimated Revenue-
$1000. 00
OTHER PROMOTIONAL GIMMICKS - Costs are factored into budget.
Derby's For Sale - Cost depends on quality and quantity. Derby's
would be sold for a profit.
Example: Plastic Derby's $1.09 ea. @ 2500 Quantity
$1.21 ea. @ 1008 Quantity
$1. 35 ea. @ 528 Quantity
Simulated Felt $1. 60 ea. @ 2500 Quantity
$1.75 ea. @ 1008 Quantity
$1.97 ea. @ 528 Quantity
Estimated Cost - $1, 100.00 (528 @ $1.97 ea. )
CONTINGENCY Barry Stock
$500. 0
COMMITTEE MEMBERS
Barry Stock 445-3650 Theresa Roehrich 445-1660
Bill Wermerskirchen 445-3735 Karen Martin 445-9048
Don Mertz 445-3735 Cindy Perry 445-4747
Larry Wharton 445-6820 Betti-Lu Prow 445-5577
Mark Kuchenmeister 445-7200 Tim Keane 937-3511
BUDGET PROJECTIONS
With Without
Expenditures Car Show Car Show
Classic Car Show Prizes 500. 00 .00
Redwolf Dixieland Concert 560. 00 560. 00
Rennaissance Players 150. 00 150. 00
Gym/Dance/Music Demonstrations 150. 00 150. 00
Stage and Sound 75. 00 75. 00
Clean-Up/Waste Disposal 75. 00 75. 00
Advertising and Marketing 1825. 00 1825. 00
Shakopee Derby's 1100. 00 1100. 00
Contingency 500. 00 500. 00
Total Estimated Expenditures $4935. 00 $4435. 00
Revenues
Arts and Craft Booth Fee $1500.00 1500. 00
Classic Car Show Registration Fee 1500.00 . 00
Twin Cities Musician Union Grant 148.00 148. 00
Shakopee Derby Sales A 1000.00 B 1250. 00
Derby Pack 1000.00 1000. 00
Total Estimated Revenues $5148.00 3898. 00
EXCESS REVENUES OVER EXPENDITURES $213 .00 ($537. 00)
A. Give 128 Derby's away and sell 400 @ $2 .50 Ea.
B. Give 28 Derby's away and sell 500 @ $2 .50 Ea.
a3
MEMO TO: Barry A. Stock, Administrative Assistant
FROM: Tom Brownell, Police Chief
RE: Shakopee Derby Days
DATE: March 28, 1988
INTRODUCTION and BACEGROUKD:
I have reviewed your request to block off Lewis Street from
First Avenue to Third Avenue and Second Avenue from Sommerville
to Holmes Street. I do not see a problem with this proposal as
long as the appropriate barricades are posted at the ends of each
of the streets in question. I would also propose that the
barricades be removed each evening prior to 8 P.M. to allow
passage on the streets in question.
TO: Mayor, Councilmembers
FROM: Tom Brownell, Chief of Police
RE: Robert Vierling Correspondence
DATE: March 29, 1988
Mister Vierling made application for the renewal of his
permit to carry a handgun in public which I had
previously issued and requires annual renewal.
Mister vierling' s justification for the permit is his
occupation of transporting monies, stocks and bonds, and
special body guard for him.
This is justification for the issuance of a permit, however
it was brought to my attention that this occupation
requires a license by the State of Minnesota.
On two occasions I have written Mister Vierling requesting
a copy of the State license and received responses not
relevant to the permit process.
This matter has been reviewed with the city's legal counsel
who concurs with the requirement.
MINNESOTA POLICE RECRUITMENT SYSTEM
FEBRUARY 18, 1988 MEETING *,T? SI9$B
OF THE EXECUTIVE COMMITTEE +.
'�!t'y OF SH�hvAr
�F
Members Present
Stuart Anderson Donald Hickerson
Richard Carlquist Lloyd Rivers
Daniel Donahue Richard Salvati
Others Present
Rob Tautges of Vote, Tautges, Redpath and Company
Larry Thompson, Consultant to the MPRS
President Rivers called the meeting to order at 2:10 P.M.
Rob Tautges presented the audit report and management report for 1987. He
stated that the MPRS is in extremely good financial condition, and the
"variable fee" contract for administrative and professional services is
working well to protect the System from the variations which occur in
placement levels. Motion by Salvati, second by Donahue, to accept the audit
report and management report for 1987. The motion passed unanimously.
Larry Thompson explained that the next item on the agenda was a request by
the City of Edina to rejoin the MPRS. Edina was a member of the System
from 1979 to 1982, but then dropped its membership. At that time the
Executive Committee discussed the problems which would be created by
communities dropping from the System and then rejoining when they again
need services.
Dick Salvati asked what commitment Edina is prepared to make to the MPRS
at this time. Larry replied that they anticipate being members for two
years, but beyond then their plans are less definite. Dan Donahue said that
he felt any city which drops its membership should pay membership dues for
the entire period during which they were not members of the System.
Dick Cariquist suggested that there be some incentive for a community like
Edina to remain in the System, such as a penalty which would be partially
returned in future years. Stu Anderson suggested that a penalty equal to
one year's dues might be appropriate. Most members of the Committee
agreed that there should be some penalty for a community moving into and
out of the System.
Motion by Salvati, second by Anderson, that any community which has been a
member of the MPRS, has dropped its membership and then wishes to rejoin
be charged twice the annual membership fee for its first year back in the
System. Motion by Donahue, second by Hickerson, to amend the original
motion by stating that if Edina again were to drop from the System, it not
be allowed to return in the future.
The amendment to the motion was defeated by a majority vote. The original
motion, without the amendment, was passed unanimously.
Larry Thompson stated that the City of Lakeville has requested membership
in the MPRS, and its City Council has adopted the necessary resolution in
this regard. Motion by Donahue, second by Salvati, to accept the City of
Lakeville as a member of the MPRS. The motion passed unanimously.
Larry then updated members of the Committee on the status of the research
project to revise the MPRS scoring formula. He said that all steps of the
project itself have been completed, but the key factor at this point in time
is whether the new formula will do in practice what it has been predicted to
do in research. The only way to determine this will be to get interview
information on the scores actually received by applicants in the research
sample. Larry was directed to proceed in this regard.
Members of the Executive Committee next discussed the potential revision of
the standards currently being used in the MPRS physical agility test. Larry
indicated that he and Dr. Hobert are willing to proceed on this project in
accordance with their 1986 proposal. Motion by Anderson, second by
Donahue, to contract with Public Management Consultants and Business
Testing Service, Inc. to conduct a study of the standards currently being
used in the MPRS physical agility test, in accordance with their bid proposal,
at a cost not to exceed $2,600. The motion passed unanimously.
The meeting was adjourned at 3:35 P.M.
Y
a �; a
- - �... ._
-__._,_.-..F-.--s.� ._,-.....b-..
SHAKOPEE VALLEY
-CONVENT SITORS BUREAUf;, _
fiPi '°" '' '..March 23i 1988 F
'.",
present ,Marilyn HagermanMike Mu 11 eady. '.
- z.Randy:Williamson - ci _ ,-.Tom Byron ,
Wally Bakken,-,- � ` t ''Arlo Johnson REGEtltb
"r Linnea Stromberg-Wise ":Virgil Mears
Tom Mackin i :TheresaRoehrich
^•'Stan:Rolf srud - Darleen Schesso MAR 81988 -
„ John Anderson CITY OF SH
Absent:,. Cindy '^
t.
= The meeting was called�to order at:8x 00
Mike,Mulleady/Wa lly Bakken moved that the minutes of March 8, 1988 be approved. Motion
carried ; -
A'representative fromNaegele Sign presented a:proposal for outdoor advertising through
.'their poster;rotary program, : The;poster panelwould be 12' .x,25'- and rotateona30 day-,
.The starting date would be Apr1 .15 'for .3-months- at. I-35, ' 3/10- of a mile S. of
County Rd.,,70:on the west side,::south- facing,- non-illuminated, P-After initial. 3 months:
`the'postar rotates to-other locations` S.' of:Shakopee on I-35W, Hwy. .169 :and Hwy. 13.-'The
cost this:program would be $850 per month in addition to production of posters
estimated'at" $40-$80 per: poster. .' It was suggested that Hwy.. 94 coming North of the Metro
area would be I'more effective place to advertise in place of Hwy.. 13.
ZA
Reporting for the Tourism/Marketing Committee, Tom Mackin said the EntertainmentShowcase
brochure shoul�be completed this week.',, We have also received approval. of the $4,000 - .
matching funds rant from the State for production of a video. Steve Mears will Chair
the Video Tape'.Committee.`''_Tom hasspokento Naegele Sign and was told the CVB could ride
on Scottlands outdoor advertising program ate cost of $490.per billboard.
Linnea Stromberg-Wise/John Anderson moved that a Committee be formed to look at sites and
` check out other 'sign companies for costs for outdoor advertising and proceed with the most
`cost effective proposal.- Motion carried unanimously. _
Wally Bakken,. Randy Williamson, Tom Mackin, Mike Mulleady and Tom Byronvolunteer ed to
" serve on this. Committee. This Committee will also look into the costs and effectiveness
of othertypes of outdoor- advertising including Mn/DOT kiosks.
Tom recommended-settingup aCommittee. to createanothermarketing tool that would give
general information about the City, such as parks, places of interest, etc. This suggestion
,will be passed on to the Tourism/Marketing Committee.
Virgil Mears, Chair of the BuildingandGrounds Committee was present to discuss selection
ofwindow: covering- and tables and chairs.,`: Approximately $3,100is in the Building Fund
at the present-time but:: it is hoped this amount would grow with the up-coming Dinner-Dance
Fund Raiser on April 15. `. Six tables-each' 300 x 96" and collapsable would cost approxamately
$2400. with padded folding chairs list at $54 each. Business Outfitters would give us a
better price on these items than the catalog price. Virgil Mears also conveyed the need
Lorrain gutters, landscaping, video equipment and office furniture. Laurent Builders
have been asked to submit. a. price to build a walkway from the C of C building to the
adjacentrest too=. -_ -
John Anderson/Linnea Stromberg-Wise moved to authorize the Building and Grounds Committee
to proceed with the purchase oftwilight gray verticalwindowblinds and tables and chairs.
Motion carried unanimously, _.
The proposed 1988 Convention and Visitors Bureau budget was presented and discussed.
,john Anderson/Wally Bakken moved to approve the budget in the amount o£ .$85,594.40.
Discussion was held on buying advettising at major Tourist Information Centers and raising
the amount budgeted for outdoor advertising.:'.
John Anderson/Wally Bakken moved to amend the previous motion by increasing the mount for
outdoor advertising to $10,000 and adding Information Stop advertising in the amount of
$5,000. Motion to amend passed unanimously.
Motion on budget approval passed unanimously.
A diagram of our present billboard sign on Hwy, 101 was circulated showing ,the addition
of a sign indicating "tourism info ahead," The cost to add this sign would be $340
for production plus installation which could be quite costly,- It was suggested that it
might be morefeasibleto discuss.redoing the sign with the Retail Committee and offering .
to share in the cost.
.Dale Nelson,. Shakopee valley Motel, presented atentative pick-up schedule for the area
shuttle service to attractions and motels They intend to use a bus and a van. It
will be called Shakopee Valley Transportation. A $2.00 wrist band will be sold which would
entitle the wearer. to travel to any designated stop. This shuttle will also service
some Burnsville motels in order to make the shuttle more cost effective. A return trip
schedule will be available by April 15. It was suggested Dale -look into contracting bus
services vs.. purchasing a bus. ,I
The meeting adjourned at 9050 a.m. - � !
i
i
The next meeting of the Convention and Visitors
Bureau Board will be Tues, April 12, 1988, 8 a.m.
chamber office.
dbs
SHAKOPEE CONVENTION & VISITORS BUREAU
- 1988 Budget
RECEIPTS: _
' Hotel/Motel Tax $ 70,000.00
'Carry over 1987 - 46,218.41 -
Total $116,218.41
EXPENSES:
Operating:
Salaries
Full time - - 23,504.40
Parttime (summer) . 5,000.00
Rent ($720 x 12) - 8,640.00 -
- iUtilities ($40 x 12) , 500.00
' -Telephone 800.00
Office Supplies-' :1,000.00 - - -
Office Repairs/maintenance- -` 500.00
Office Equipment (computer) -'" 3,000.00
Building:_
Supplies -.... - ) 300.00
'Repairs/Maintenance,(100 x 12) 1,200.00 - -
'iInsurance , - 750.00
`Misc.;' 300.00
Total Operating $45,494.40
GENERAL TOURISM:
print advertising - -
Summer $4,000 c 8,000.00
loff-season $4,000 --
Printing
- - Lure brochure 50M $6,000 -
20ther $9,000- - 15,000.00
Video Project - - 4,000.00
- Hostings Conventions 500.00
Memberships/Subscriptions - 500.00
-'- Travel/Trade Show/conventions - ` 1,500.00
Outdoor Advertising 0� 10,000.00
- Info stops - 5 00000
SouvinirProgram- - 1:000.00
Misc. : - 3,000.00
Total General Tourism $48,500.00 _ -
--
Total Expenses - $,93,994.40
1.- Print Advertising 2. Printing -
off. Season a.Convention/meeting Guide 4, 000
Fall Tourism - b.Restaurant/Theatre
- - - Convention/Trade journals - shopping Guide 2,000
c.Off-season packages 3,000
RECEIVED
SHAKOPEE COALITION MAR 1 01988
MEETING MINUTES - MARCH 3- 1988
CITY OF
J;r
The meeting was called to order at 4:35 PM by Chairman Brian Norris in the
EF
Citizens State Bank Community Room.
Members Present: John K. Anderson (City Of Shakopee), Maxine Kruschke (Southern
Valley Alliance For Battered Women), Barry Stock (City Of Shakopee),
David Hart (Scott County Extension), Mary Sullivan (Community
Action Agency), Rev. Steven Humburg (Shakopee Ministerial Assn.),
Tina Floyd (St Francis Regional Medical Center), Brian Norris
(Citizens State Bank), and George Muenchow (Shakopee Community
Recreation).
Mary Sullivan reported that March is Food Share Month with major businesses
matching what is collected in the State. Her agency is appreciative of what
is received, but if someone is looking for ideas, they do like financial
donations which can be used for purchasing perishables. The Boy Scouts were
cited for their efforts in a major pickup drive in November.
Tina Floyd reported that the Sexual Assault Program is still looking for
additional volunteer advocates.
Barry Stock is looking for a group to distribute flyers promoting the City's
Energy Audit Program.
John Anderson shared: (Economic Development Issues)
a. The House division of the Legislature adopted a 3C gas tax hike for
highway and bridge improvements.
b. Stonebrook Golf Course is moving ahead in construction.
c. Gardner Brothers are beginning a new subdivision.
d. Meritor Development Project has hit a snag with part of the consortium
behind the project up for sale.
e. Canterbury Downs at present is given a 50/50 chance of being successful
in the effort to secure a Parimutual Tax Reduction.
f. A recent survey indicates that Shakopee is one of the areas that will
have major growth in five years.
g. The City Of Shakopee is in the process of updating its Comprehensive
Plan. Expected to take 18 months.
Maxine Kruschke reported that her organization now has a 24 hr Crisis Line.
They also need more volunteers. There is a Law Enforcement Training Seminar
March 23.
Barry Stock announced that the Shakopee Community Development Commission
will again host a Community Open House at Canterbury Downs on April 24 with
approximately 20 area Commissions expected to be on exhibit.
George Muenchow announced that the annual Shakopee Showcase will be April
18 at the Sr High School Building. He emphasized that all exhibitors should
work hard providing gimmicks for attracting people to their booths. Mary
Sullivan was requested to develop a plan for encouraging people to bring
donations for the Food Shelf.
Tina Floyd shared that in her opinion things were moving well at St. Francis
under the new administration. It was noted that tasty substantial lunches
are available to the public in the hospital cafeteria at reasonable prices.
Brian shared how impressed he was with the work of their Life Support Team
who responded to a crisis in the bank lobby recently.
A brief discussion was held regarding how to involve more groups in these
meetings. It was agreed that we serve a purpose that is not covered anywhere
else in the community. Chairman Norris will spearhead securing a story about
the Coalition in an upcoming issue of the Valley News. Invitations are to
be sent to all prospects for the next meeting. A Calling List should be
re—instituted.
The meeting was adjourned at 5:45 PM.
Respectfully submitted,
George UOF-. Muenchow, Secty.
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COIKISSION
The Shakopee Public Utilities Commission convened in regular session on
February 1, 1988, at 4:30 P.M. in the Utilities meeting room.
M HERS PRESENT: Commissioners Cook, Kephart and Kirchmeier. Also Manager
Van Hout, Liaison Wampach and Secretary Menden.
Motion by Cook, seconded by Kirchmeier that the minutes of the January 4, 1988
regular meeting be approved as kept. Motion carried.
BILLS READ:
City of Shakopee 20,032.00
ABM Equipment and Supply 294.12
Athmann Industrial Medical Supplies 28.30
Auto Central Supply 12.32
Autocon Industries, Inc. 126.63
Berens 35.19
Bills Toggery, Inc. 65.97
Borders States Electric Supply Co. 670.04
Business Outfitters 126.21
Carlson Hardware Co. 50.67
Champion Auto of Shakopee 76.21
City of Shakopee 165.92
City of Shakopee 640.19
City of Shakopee 114.18
Clay's Printing Service, Inc. 73.00
Continental Safety Equipment 372.60
Department of Natural Resources 450.00
Dressen Oil Company 272.42
Dunnings Hardware 5.28
Excel Office Products 39.75
Fresco 244.84
Glenwood Inglewood 21.85
Graybar Electric Supply, Inc. 1,306.16
H S C Electric Supply 153.00
Hennens ICO 15.00
F.F. Jedlicki, Inc. 1,386.50
Kress and Mdnroe Chartered Law Office 77.50
Kuhlman Corporation 62.32,
Leef Bros., Inc. 22.80
Malkerson Motors, Inc. 97.40
Midwest Utility Equipment Co. 362.90
Minnesota Department of Health 27.20
Minnesota Municipal Utilities Association 345.00
Minnesota Plumbing and Heating 22.40
Motor Parts Service Co., Inc. 132.95
Northern States Power Co. 279,653.56 j
Northern States Power Co. 332.32
Northern States Power Co. 1,057.04
Otter Tail Power Company 138.74
Reynolds Welding Supply Co. 6.82
f
River Electric Association 5,947.00 ^
Schroeder Mfg Co. 196.89 IN/'
Shakopee Public Utilities Comm. 327.01
Dean Smith Trenching, Inc. 630.00
Southwest Suburban Publishing, Inc. 59.28
Stark Cleanin£ Services 66.70
Total Rental 22.40
Truck Utilities Mfg Co. 15.52
United Compucred Collections, Inc. 79.20
Valley Industrial Propane 11.03
Louis Van HOut 51.57
Westinghouse Electric Supply Co. 478.90
Widmer Inc. 960.00
Woodhill Business Products 96.68
Yarusso's Hardware Company 38.30
Motion by Kirchmeier, seconded by Cook that the bills be allowed and ordered paid.
Motion carried.
Liason report by Liaison Wampach.
Motion by Kirchmeier, seconded by Cook to approve change order p2 for work done on
Well #7 in the amount of $877.00. Motion carried.
Manager VanHout reported on a purchase of 3 300 KVA transformers in the amount of
$5,670 each from Border State Electric. Two of the transformers will be used at the
Country Village Apartments on Marschall Road.
Motion by Cook, seconded by Kirchmeier that the Shakopee Public Utilities Commission
pass through 75% of Northern States Power Company rate increase which was effective
January 1, 1988 , through to our customers in the form of a power adjustment. Motion
carried.
An amendment to the motion by Kirchmeier, seconded by Cook to instruct staff to
include a stuffer with the bills to explain to our customers the reasons behind the
power adjustment increase. That we regret the increase, that the increase from N.S.P.
affects all of their customers, not just Shakopee, that the increase money collected
does not have an affect on our profitability and an explanation as to why just 75% was
passed through as opposed to 100% of the increase. Motion carried.
Liaison Wampach left the meeting to attend city council business.
An updated draft of the five year capital improvement plan was persued by the
Commission. Motion by Kirchmeier, seconded by Cook to approve the five year capital
improvement plan dated and discussed 2/1/88. Motion carried.
A letter from Marschall Municipal Utilities dated January 13, 1988 was acknowledged.
Manager VanHout recommended Mary Athamnn and John Dellwo to attend an upcoming
metering class held by the MMUA on March 8 and 9th. He also receded Ray Friedges to
attend a supervisory class to be held on February 24-26.
Manager VanHout reported an update as to the status of the health insurance question.
The Shakopee Public Utilities staff is looking into promotional items for Public
Power week in October 1988.
Motion by Cook, seconded by Kirchmeier to offer Resolution #324 A Resolution
Regulating Salaries. Ayes: Commissioners Kephart, Cook and Rircbmeier. Noyes:
none. Resolution passed. Motion carried.
Motion by Kirchmeier, seconded by Cook to offer Resolution #325, A Resolution
to repeal Resolution #311 and Adopt New Personnel Policies for Employees of the
Shakopee Public Utilities Commission. Ayes: Commissioners: Kirchmeier, Cook and
Kephart. Nayes: none. Resolution passed. Motion carried.
Motion by Kephart, seconded by Kirchmeier to offer Resolution #326 A Resolution
Setting Water Connection Charges. Ayes: Commissioners Kirchmeier, Cook and Kephart.
Mayes: none. Resolution passed. Motion carried.
Motion by Cook, seconded by Kephart to offer Resolution #327, A Resolution Adjusting
the Fees Under the Trunk Water Policy Resolution. Ayes: Commissioners Kephart,
Kircbmeier and Cook, Nayes: Hone. Resolution.passed. Motion carried.
A communication from Manager VanHout to the commission regarding the deferred
compensation plan offered by the Shakopee Public Utilities Commission was discussed.
Motion by Cook, seconded by Kephart to adopt the 1979 edition of the Safety
Manual for electrical and its upcoming renewed edition. Said edition has been
supplied to and used by employees of the Shakopee Public Utilities Commission
since 1979. Motion carried.
There were no new plats for January, 1988.
Secretary Menden reported four fire calls for three hours and 20 minutes total
man hours.
There were no lost time accidents for January, 1988.
The next regular meeting of the Shakopee Public Utilities Commission will be
held on March 7, 1988 in the Utilities meeting room.
Motion by Cook, seconded by Kephart that the meeting be adjourned. Motion carried.
b"J.'
J
Barbara.Menden, Comatibsion Secretary
C�
Note Meeting Time: 5:00 P.M.
TENTATIVE AGENDA
Community Development Commission
City Hall Council Chambers
April 6, 1988
Chrmn. Keane Presiding
1. Call to order at 5:00 P.M.
2. Approval of the minutes - March 2, 1988
3 . Election ,of Officers:
a. Chair
b. Vice Chair
C. Secretary
4 . 1987 Annual Report
5. Open House '88 - Sunday, April 24th
6. Sign Regulations for Banners and Pennants
7. May Newsletter - Development Trends (To Be Handed Out At The
8. Economic Development Update: (Verbal) Meeting)
a. Fairest Made Foods
b. Heavy Duty Air
C.
9. Informational Items:
a. S.W.A.T. Development Teams (Verbal)
b. Hutchinson Technology
C. Business Update from City Hall
10. Other Business
a. Next Meeting - Wednesday, May 4, 1988 - 5:00 PM
b.
11. Adjourn
Barry A. Stock
Administrative Assistant
CITY OF SHAKOPEE
Please call Barry or Toni at 445-3650
if you cannot make the meeting.
36
COMMUNITY DEVELOPMENT COMMISSION
City Council Chambers
Shakopee, MN
March 2, 1988
Chairman Keane called the meeting to order at 5:10 P.M. with the
following members present: Tim Keane, Terry Joos, Jane DuBois
and Don Koopman. Members absent: Al Furrie, Jim Plekkenpol and
Bud Berens (Ex-officio member) . Also present were: Barry Stock,
Administrative Assistant; Dennis Kraft, Community Development
Director; Joe Ries, Scott County Administrator; and Pat Dawson,
Canterbury Downs Marketing Director.
Chairma eane noted that staff has invited Mr. Pat Dawson,
Canterbury Obwns_Marketing Director to the meeting to discuss the
upcoming Open Houma - 881 . Mr. Dawson stated that Canterbury
Downs is again interested_ in cooperating with the Community
Development Commission to sponsor -an open house in conjunction
with their annual exhibition day. Mr. Dawson questioned whether
or not the Committee had anything special in mind for this year's
event. Mr. Stock stated that he felt the event last year went
very well and that the organizations who participated last year
have indicated an interest in participating again this year. Mr.
Stock questioned whether or not tours could be given of the
stables area. Mr. Dawson stated that he was not sure whether or
not this could be arranged but that he would check into it. Mr.
Dawson also stated that he hoped to schedule several exhibition
races but he could not commit to that at this time.
Commissioner Koopman questioned whether or not we could expand
the invitation list to include other community organizations.
Mr. Stock stated that when this idea originally materialized it
was the intent to keep it to governmental boards and commissions.
Mr. Stock noted that the Shakopee Show Case was only one week
earlier than the proposed open house date. He stated that this
might present a conflict with that activity which has been going
on for a number of years. Discussion ensued.
Mr. Keane stated that he would be willing to serve on a sub-
committee with staff and Mr. Dawson to investigate other
activities that maybe held to attract Shakopee residents to this
year's open house. It was the consensus of the Committee that
this was an appropriate course of action. Mr. Stock stated that
he will coordinate a meeting for the following week.
Mr. Keane reported that for the past few months the Shakopee
Community Development Commission has been trying to get a better
understanding of the major tax jurisdictions affecting Shakopee.
Mr. Joe Ries, has agreed to appear before the Shakopee Community
Development Commission to give a brief summary of Scott County's
financial position and accounting practices.
Mr. Ries stated that Scott County was currently in the process of
hiring a consultant to review the accounting practices in Scott
County. He went on to state that at the present time Scott
County does not have a management analyst and therefore many
important statistics that might be useful in comparing Scott ------
County with other counties is unavailable. -
Mr. Ries stated that at the present time Scott County has very
little capital debt to speak of. The primary reason for this
fact is that since last year, the County has been allocating
their Federal revenue sharing dollars to fund building projects.
Commissioner Joos questioned if there was anything unusual about
Scott County that would make their taxes higher than other
counties in the Metropolitan Area. Mr. Ries stated that the one
thing that he could point to was the fact that Scott Co as
an unusually high percentage of county roads that are not State
Aid County roads. He stated that this situation- occurred in the
late 60's when our forefathers felt that it was important to
maintain control of the county road system. He went on to state
that the Townships do not -want to take control over any of the
County roads. _
Commissioner DuBois questioned why the assessed values in Scott
County were higher than other counties. Mr. Ries stated that in
his opinion he felt Scott County's assessed values were
comparable to the other counties in the Metropolitan area.
Mr. Ries then broke down the county budget by percentages for the
Commission's information. Discussion ensued.
Chairman Keane thanked Mr. Ries for attending the meeting. Mr.
Ries stated that he would like to appear before the Community
Development Commission again at a later date when the results of
the consultants analysis of the County's financial practices has
been completed.
Joos/Koopman moved to approve the minutes of the February 3, 1988
meeting as kept. Motion carried unanimously.
Mr. Stock questioned whether or not the Commission has any
thoughts on the focus of the Community Development Commission's
quarterly newsletter. Chairman Keane suggested that the focus of
the newsletter be on the development trends in the valley. He
thought that the May issue could focus on the residential and
commercial trends. A separate issue could be dedicated entirely
to the industrial trends. Mr. Keane then suggested that the
developers newsletter that will be distributed throughout the
Metropolitan area could be scheduled for June and could utilize
some of the information that we have put together in our May
issue. The Commission concurred with Mr. Keane's suggestions.
38
Mr. Kraft gave a brief update on the Valley Mall project stating
that it was not certain whether or not the City would be pursuing
the community center within the mall. He went on to state that
he felt the mall owners would pursue the Mall Improvement project
without the City's commitment to the community center concept.
Mr. Stock presented statistics compiled by the firm Decision
Resources Limited. He stated that this company will do an
analysis of our community's attitude trends. The City
Administrator thought it might be worthwhile for the Community
Development Commission to hold a joint meeting with City Council
and the Planning Commission to hear a brief presentation from
this firm. Mr. Stock reported that the City Administrator
thought that the information gathered through the attitude trend
survey would be useful in preparing the comprehensive plan
update. - Chairman Keane questioned whether or not there were any
other firms that did this type of analysis. Mr. Stock stated
that he was not sure but that Mr. Keane's point deserved further
investigation.
DuBois/Joos moved to have a joint meeting with the Shakopee City
Council and Planning Commission to hear a presentation by
Decision Resources Limited. Motion carried unanimously.
Commissioner DuBois stated that she would be interested in
representing the Community Development Commission as a liaison to
any comprehensive plan study group that may be created.
Mr. Stock then reviewed the breakfast survey results that were
taken several months ago. Mr. Stock questioned whether or not
the Commission wished to pursue this matter any further at this
time. Commissioner Joos suggested that Councilmember Zak be sent
a copy of the survey results and that the Commission do another
survey to determine if persons are interested in a breakfast
round table meeting approximately six months from now. The
Commission concurred with Commissioner Joos suggestions.
Mr. Stock then reviewed a portion of the 1988 Towle Report. The
report indicated that Shakopee is projected to be a hot spot for
development in the next five years. It was the consensus of the
Committee to include this information in our next _ Community
Development Commission Newsletter.
Joos/DuBois moved to adjourn the meeting at 6:45 P.M. Motion
carried unanimously.
Barry A. Stock
Recording Secretary
17Y
TENTATIVE AGENDA
BOARD OF ADJUSTMENTS AND APPEALS
Regular Session Shakopee, MN April 7, 1988
Vice Chairman Foudray Presiding
1. Roll Call at 7:30 P.M.
2. Approval of Agenda
3. Approval of February 4th and March 3rd, 1988 Meeting Minutes
4. 7:30 P.M. PUBLIC HEARING: To consider a variance request
for the following: 1) To permit 16 parking spaces instead of
the required 25, 2) To allow a 3' front yard setback for
parking instead of the required 151 , 3) To allow a 2' rear
yard setback for parking instead of the required 3' and 4)
To allow the use of metal siding to match the existing
structure for the property located at 931 Bluff Avenue.
Applicant: Robert Schilz Jr.
Action: Variance Resolution #525
5. 7:40 P.M. PUBLIC HEARING: To consider a variance request
to allow a 10' rear yard setback instead of the required 30'
setback for the property located on the proposed Lot 4,
Block 1, Hentges 1st Addition (North of Hwy 169 & East of
Third Ave. ) .
Applicant: Steve Hentges
Action: Variance Resolution #523
6. 7:50 P.M. PUBLIC HEARING: To consider a variance request
to allow a 5' side yard setback (instead of the required
101) and a 7' front yard setback (instead of the required
30') to construct an attached double garage upon the
property located at 314 E. 8th Avenue.
Applicant: Mary Dixon
Action: Variance Resolution #524
7. Other Business
a.
b.
8. Adjourn
Douglas K. Wise
City Planner
NOTE TO THE B.O.A.A. MEMBERS:
1. If you have any questions or need additional information on
any of the above items, please call Doug Wise on the Monday
or Tuesday prior to the meeting.
2. If you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
3/
TENTATIVE AGENDA
PLANNING COMMISSION
Regular Session Shakopee, MN April 7, 1988
Vice Chairman Foudray Presiding
1. Roll Call at 7:30 P.M.
2. Approval of Agenda
3. Approval of February 4, March 3, & March 17, 1988 Meeting
Minutes
4 . 8: 00 P.M. PUBLIC HEARING: To consider a Conditional Use
Permit to approve a 990 sq. ft. addition to a merchandise
building and other similar building additions within the
Floodplain upon the property located at One Valleyfair
Drive.
Avolicant: Valleyfair
Action: Conditional Use Permit Resolution #521
5. 8:10 P.M. PUBLIC HEARING: To consider a Conditional Use
Permit to operate a teen club upon the property located at
8576 Hwy. 101.
Avvlicant: Linda Smith and Kelly Herman
Action: Conditional Use Permit Resolution #522
6. 8:30 P.M. PUBLIC HEARING: To consider the preliminary
plat approval of Hentges First Addition located upon the
property North and West of Highway 169 on both sides of
Third Avenue.
Avvlicant: Steve Hentges and Lon Carnahan '
Action: Recommendation to City Council
7. 8:00 P.M. PUBLIC HEARING CONTINUED• To consider the
amending of the Shakopee City Code, Sections 11. 02-11.05,
11.27-11.34, 11.37, 11.60 and 12.07.
Action: Recommendation to City Council
8. Final Plat Approval - Meadowbrook Run 1st Addition
Action: Recommendation to City Council
9. Discussion
a.
b.
10. Other Business
a. Precision Auto Body CUP Review
b.
11. Adjourn -
Douglas Wise
City Planner
NOTE TO THE PLANNING COMMISSION MEMBERS:
1. , If you have any questions or need additional information on
any of the above items, please call Doug Wise on the Monday
or Tuesday prior to the meeting.
2 . I£ you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
3/
PROCEEDINGS OF THE
BOARD OF ADJUSTMENTS AND APPEALS - -
REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 4, 1988
Chairwoman VanMaldeghem called the meeting to order at 7:30 p.m. with Comm.
Foudray, Czaja, Forbord and Schmitt present. Comm. Rockne arrived at 7:35
p.m. Also present were Douglas K. Wise, City Planner and John K. Anderson,
City Admr.
Czaja/Foudray moved to delete the election of officers and passing of the
gavel, items no. 3 and 4 on the agenda, from this meeting, to wait until
next month when the new members are seated. Motion carried unanimously.
Czaja/Foudray moved to approve the agenda as amended. Motion carried
unanimously.
Schmitt/Czaja moved to approve the minutes of January 7, 1988 as presented.
Motion carried unanimously.
PUBLIC HEARING - SCANDI COMPANY VARIANCE
Czaja/Schmitt moved to open the public hearing regarding the request by Scandi
Company for a variance to allow a 6 foot front yardsetback to alter an exist-
ing sign, instead of a 10 foot setback. Motion carried unanimously.
The City Planner went over the considerations of the variance request and
staff's recommendation of a denial.
There was no representative of the applicant present.
Chairwoman VanMaldeghem asked for comments from the audience, and there were
none.
Foudray/Schmitt moved to close the public hearing. Motion carried unanimously.
The City Planner added the sign is now in the right-of-way. He also read from
a letter he wrote to the applicant. The Planner contends that because there
is an alternative location for the sign, no hardship can be shown.
Schmitt/Czaja moved to deny Variance Resolution No. 519 based on the fact that
a hardship does not exist for the subject property, based on the City's Zoning
Code. Motion carried unanimously.
Chairwoman VanMaldeghem stated this decision can be appealed to City Council
within 7 days.
- February 4, 1988 ` -
Page 2
Foudray/Schmitt moved to. adjourn. Motion carried unanimously. Meeting ad-
journed at 7:45 p.m.
Douglas K. Wise
City Planner
Diane S. Bench
Recording Secretary
3t
PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 3, 1988
Acting Chairman Rockne called the meeting to order at 7:40 P.M.
with Comm. Foudray, Allen, Stafford and Forbord present. Comm.
Schmitt arrived late. Comm Czaja was absent. Also present were
Douglas Wise, City Planner; Joe Zak, Councilmember; and Dennis
Kraft, Community Development Director.
Forbord/Foudray motion to approve the agenda as written. Motion
carried unanimously.
Commissioner Forbord asked that a letter from himself resigning
as Vice President for Scottland Inc. be made part of the record.
Foudray/Forbord motion to recommend approval of the Year End
Report as submitted to the City Council. Motion carried
unanimously.
Acting Chairman Rockne passed the gavel to Commissioner Schmitt.
Acting Chairman Schmitt asked for nominations for the office of
Chairman.
Commissioner Foudray nominated Dave Rockne, Chairman Board of
Adjustments and Appeals.
Foudray/Allen moved to close the nominations and elect Dave
Rockne as Chairman. Motion carried unanimously.
Acting Chairman Schmitt asked for nominations for the office of
Vice Chairman.
Commissioner Rockne nominated Terry Forbord, Vice Chairman-
Board of Adjustments and Appeals.
Commissioner Forbord nominated Gene Foudray, Vice Chairman-
Board of Adjustments and Appeals.
Commissioner Forbord withdrew his name from the nomination.
Forbord/Stafford moved to close the nominations and elect Gene
Foudray as Vice Chairman.
Schmidt/Allen motion to adjourn. Motion carried unanimously.
Meeting adjourned at 8:00 p.m.
Douglas Wise
City Planner
Jakki K. Menk
PROCEEDINGS OF THE PLANNING COMMISSION
REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 4, 1988
Chairwoman VanMaldeghem called the meeting to order at 7:45 p.m. with Comm.
Czaja, Foudray, Rockne, Forbord and Schmitt present. Also present were
City Planner Douglas K. Wise and City Admr. John K. Anderson.
Schmitt/Czaja moved to delete items no. 3 and 4 from the agenda to reserve
the election of officers and passing of the gavel until next month when the
new commissioners are seated. Motion tarried unanimously.
Schmitt/Czaja moved to approve the agenda as amended. Motion carried unani-
mously.
Foudray/Forbord moved to approve the minutes of January 7, 1988 as presented.
Motion carried unanimously.
PUBLIC HEARING (CONT. ) - MEADOWBROOK RUN PRELIMINARY PLAT
Schmitt/Czaja moved to open the continued public hearing to consider the
Preliminary Plat approval of Meadowbrook Run, upon the property located
south of CR16 and east of Pike Lake Trail. Motion carried unanimously.
The City Planner showed the plat which included an overlay plat and
pointed out future utility locations, drainage and possible road placement.
He added the lot size and depth of the overlay was a concept drawing to
show how the land could be resubdivided at a later date.
Comm. Schmitt commented that the overlay makes the assumption that one de-
veloper can develop all 9 lots to make this configuration work, which he thinks
is a figment of some designer's imagination. He is concerned about having
some common lot lines for access from the east to Pike Lake Road. The City
Planner agreed this would repuire some temporary roads if the lots developed
independently. Any individual property owner has the right to site buildings
and roads where they fit and meet code, but this concent would be shown to
a prospective property owner as an option in the future.
Mr. Darrell Gonyea stated he changed his overlay on the advice o`_ his engineer,
to look at road connections with regard to surrounding propertiesin orderto
determine how a subdivision would work in the future. He tried to make the
lot lines conform to future sewer and water lines.
Mr. Denny Griswall, the applicant's engineer, further explained how he was
trying to make east/west connections and still allow for drainage. He said
each cf the cul-de-sacs is less than 500 feet. He knows this concept is not
enforceable on property owners, but he thinks anyone who builds on these lots
will place his home in a position with an eye to the future. Be said there
could be a combined driveway between lots 6 and 7. Mr. Gonyea suggested an
easement could be. out on the plats for utility purposes only, not as a public
c ement. The easement could be placed between lots 4 and 5 and 1 and 2.
February 4,1988 -
Page 2
Chairwoman VanMaldeghem askedforcomments from the audience.
Steve Muhlenhardt stated he lived close to the proposed development and wondered
about street access, and whether he would be landlocked. The City Planner re-
plied there are two stub streets planned from Horizon Heights 2nd Addition,
. and- in this proposal , He also has direct access to CR 16.
He also pointed out the drainage easements.
There would be one street that would have to go over the drainageway with a
bridge or culvert. He asked for further clarification of the overlay develop-
ment. The City Planner said a property owner can build anywhere on his land
as long as it meets the setback requirements. He would be shown the overlay
plan and suggest the placement of buildings to enhance that plan. Gomm.
Schmitt further stated the Planning Commission is trying to set reasonable
guidelines in looking towards future development with sewer and water and
think about what might happen 20 years from now.
Chairwoman VanMaldeghem asked if there were any further questions from the
audience, and there were none.
Schmitt/Forbord moved to close the public hearing. Motion carried unanimously.
Schmitt/Rockne moved to approve the Preliminary Plat of Meadowbrook Run
subject to the following conditions:
1. Approval of the Title Opinion by the City Attorney.
2. Execution of a Developers Agreement :or the required improvements:
a. A cash payment shall be made in lieu of land dedication for park
purposes.
3. Access to CSAR 16 shall be limited to one access each for Lots 1 and
2. Accesses shall be a minimum of 300' apart. Driveways shall oe con-
structed so as to allow for a turn around to prevent backing onto CSAR 16.
Access permits to CSAR 16 shall be secured from the Country Highway Dept.
4. Lots 3 through 8 will each be allowed one access onto Pike Lake Trail.
Each access must be a minimum of 300' &Dart.
5. The following changes or additions shall be made to the preliminary
Plat prior to submission of the _final plat:
a. A key map shall oe shown with location of the tract and property
for at least 600' adjacent.
b. A description of all easements shall be shown on the plat. Ease-
ments around the perimeter of lots shall be 10' in width.
C. The developer shall dedicate a 201 drainage and utility easement
along lot lines abutting CSAH 16.
d. The developer shall provide an easement for drainage purposes
through Lot i. Said easement shall oe a minimum of 20' in width.
6. A 15 foot easement be platted west to east on the common boundary of
Lots 4_ and 5 from Pike Lake Trail extending straight across Lots 1 and .
2, totaling a 30 foot easement for utility purposes.
Motion carried unanimously.
Schmitt/Czaja moved for a 5 minute recess at 8:44 p.m. Motion carried unani-
mously.
Chairwoman VanMaldeghem called the meeting back to order at 8:50 p.m.
Shakopee Planning 'Commission
February 4, 1988
Page 3
31
PUBLIC HEARING - STEVEN SCHMIDT CONDITIONAL USE PERMIT
Schmitt/Forbord moved to open the public hearing regarding the request by -
Steven Schmidt for a conditional use permit to allow a home occupation to
operate a gutter installation business upon the property located at 8450
Eagle Creek Blvd. Motion carried unanimously.
. The City Planner went over the considerations of the permit, with the various
criteria and findings of the staff, and staff's recommendation of approval
with conditions. The main conditions would be no manufacturing on the Pro-
perty and no assembly on site. This property is reached through a 33 feet
easement from Eagle Creek Blvd. through a neighbor's lot.
The applicant, Mr. Schmidt, stated this property was divided in this way
when he bought it, and he doesn't know the history of it, other than his
lot was there first, and the front was sold off. Be said this is not a manu-
facturing business on site. He carries everything in his truck and the
gutters are put together on customer's sites. He wants to put up a building
to store gutter coils, down spouts, etc. , along with his boat and van. He
showed a brochure telling about the building he wants to put up, with its
specifications. He said he would have no mess outside. He volunteered to
do some plantings, if required. He said there are other bigger sheds in the
.area. He said he has only one employee that is non-family. He understands
he would not be able to expand in the area. He requires no signage, as he
just does subcontract labor.
Comm. Schmitt pointed out that because theproperty doesn't abut a public
roadway, there could be no building permit issued for a building. in this
hearing the Planning Commission could approve a conditional use permit for a
home occupation, butitcannot approve construction of a building.
Chairwoman VanMaldeghem asked for comments from the audience.
Dave Mcinryre, owner of the property to the north of the applicant's, said
he is opposed to this busines 'being operated out of his home. He corrected
the location of the road sbown on the map, as the driveway doesn't conform to
the plat. He is opposed to having a business operate in aresidential area,
as he thinks a big building and. a one-ton truck will mess up the place. He
submitted a list of neighbors that border the property who are all opposed to
the building being put up.
Rockne/Czaja moved to enter the list into the record. Motion carried unani-
mously.
Ralph Ferry, 8234 .Eagle Creek Blvd. , explained the background of the division
of the property in question.
Al McKenzie, 8370 Eagle Creek Blvd. , stated he is opposed to the graating c-
this conditional use permit, as the back of his house looks right out at the
area where this building would be erected. He said even if the permit is
taken away, the building is still there. If he eventually sells his Place,
he thinks this big building will decrease his value.
vyc ua. uw.am amu _ ---
February 4, 1988
Page 4
Debbie Schmidt, 8353 Eagle Creek Blvd. , stated that according to the deed,
the front half of the property was sold off after a divorce. She said the
shed would be behind the house, and maybe it wouldn't be seen when first
coming up the driveway.
Mr. Schmidt said one of the neighbors has two huge semis parked on his lot,
so he doesn't see any reason to object to the one ton truck.
Diane Watkins said she has a beautiful view of her woods, and doesn't want
to look out at a building.
Comm. Schmitt clarified there is nothing to prevent the property owner from
putting up a building, which is a permitted use under the Accessory Structure
ordinance. This hearing is only dealing with the home occupation and whether
it would be injurious to the area.
Mr. McKenzie said he doesn't think this type of building is consistent with
the area. He is afraid there will be more than one truck and other materials
lying around outside the building. If the permit is issued for the business,
the building is right behind it.
Mr. Schmidt said he only does subcontract labor. Re might receive calls at
the house and store materials in the shed. Be would back the truck up to
the door, load it, go out and do the job at the site, and then come back at
night. There would be one other person coming to the house and getting in the
truck with him. Re picks uD the materials himself, and has no commercial
delivery.
Chairwoman VanMaldghem asked if there were any other comments from the audience,
and there was no response.
Schmitt/Forbord moved to close .the public hearing. Motion carried unanimously.
The City Planner pointed out that the issue of the private easement is a
separate matter. The applicant has been informed that he will receive no
building perrit because his property does not abut a public roadway.
Schmitt/Rockne moved to approve Conditional Use Permit Resolution No. 517,
allowing a home occupation to take place on the property located at 8450
Eagle Creek Blvd. , subject to the following conditions:
1 .
hours of operation shall be between 7:00 a.m, and 10:00 p.m.
2. The 'building will be used for storage of materials and equipment
only (S personal items), no assembly, staring or manufacture will
occur on the Dremises.
3. All materials and equipment must be stored inside. -
Motion carried unanimously.
Schmitt/Rockne moved to direct sta`f to flag the parcel for validation of the
easement and roadway in use at such time as a building pe_..it is applied for.
Motion carried unanimously.
Schmitt/Forbord mooed to recall the previous motion to approve Conditional
Use Permit Resolution No. 517. Motion carried unanimously.
Schmitt/Rockne moved to amend the motion to add Condition No. 4: A yearly
reviewal is required. Main motion as amended carried unanimously.
znasopee running commission
February 4, 1988
Page 5
_ ,31
Chairwoman VanMaldeghem stated this decision can be appealed within 7 days
with written notice to the City Planner.
PUBLIC HEARING - Sr MID CONDITIONAL USF olR,T
Schmitt/Rockne moved to open the public hearing regarding the request by
Michael C. Schmid for a conditional use permit to move in a single family
dwelling unit upon the property located at 2220 Foothill Trail. Motion
carried unanimously.
The City Planner went over the considerations, passed pictures of the home
and recommended approval with conditions. He said the value of the home
was given by the applicant.
Comm. Forbord askedif the moving of this home conformed to the restrictive
covenants of the subdivision. The applicant said there are no restrictive
covenants listed at the City or County. The property owner told him there
would be no problem with it. He added the value of the house is what it is
-deeded tot.- _
Foudray/Czaja moved to close the public hearing. Motion carried unanimously.
Foudray/Czaja moved to approve Conditional Use Permit Resolution No. 518,
allowing for the moving of a home onto Lot 1, Block 3, Horizon Heights 2nd Addi-
tion, subject to the following conditions:
1. The applicant shall show proof of ownership of the lot prior to
the issuance of a building permit.
2. The dwelling unit must meet all the requirements of the City
Building Code within six months after it is moved onto the property.
3. A performance bond, check or letter of credit, shall be reauired in
an amount equal to the coal cost of improvements to the property.
4. ADUroval of on-site septic and water systems by the building official.
Motion carried unanimously.
Chairwoman VanMaldeghem informed the applicant of the 7 day appeal period.
FINAL PLAT APPROVAL - HORIZON HEIGHTS 4TH .ADDITION
The City Planner went over the considerations of the plat, and said there was
a grading pian and a plan for streets. The previously shown street was shifted
to the south 20-30 feet. It is his understanding the consulting engineer has
approved the roadway design. The Planner read the requirements of the Prelimi-
nary Plat. Some discussion followed regarding the suitability of the soils
analysis without perk tests. The City Admr. said by approving a plat the :City
is stating it meets planning regulations, such as setback, access, area, etc. ,
not based on perk tests.
Foudray/Schmitt moved to approve the Final Plat of Horizon Heights 4th Addition,
subject to the following conditions:
1. All street grades must conform to the 6;5% maximum, with intersection
grades to be as required by City Engineer.
2. The developer must petition for the upgrading of Muhlenhardt Road. The
intersection of Muhlenhardt Road and CSAR 421 must be changed to pro-
vide a 90 degree intersection and direct alignment with the future
Sun Rise Lane (to be platted with future addition) .
3. Lots 1, 7 and 8, Block 1 and Lot 1, Block 2 will not be allowed access
onto CSAR "2'_.
Shakopee Planning Commission
February 4, 1988 -
Page 6
4. Execution of a Developers Agreement for construction of the re-
quired improvements:
a. Street lighting to be installed in accordance with requirements
of R.E.A. Street lights shall be provided at all intersections
and cul-de-sac ends.
b. Local streets and street signs shall be constructed in accor-
dance with the requirements and design criteria of the City of
Shakopee.
c. Payment in lieu of land dedication for park purposes is
required.
5. Approval of the Title Opinion by the City Attorney.
6. All lots must meet the minimum requirement of 2� acres.
I. No variances given for septic systems.
Motion carried unanimously.
Forbord/Rockne moved to recommend to the developer that he remove the flag
areas from Lot 11 and incorporate them into the adjoining parcels.
It was agreed that by this motion there is acceptance to this change, and the
developer would not have to come back in with these changes.
Motion carried unanimously.
COMPREF_'NSIVE, PLAN - UPDATE
The City Planner reviewed the recommendation of the Community Development
Committee to update the Comp Pian. Development has occurred since 1981 which
was not anticipated by the current Comp Plan.
Czaja/'rorbord moved to endorse the concent of and recommend the preparation
of a complete update of the Shakopee Comprehensive Plan to the City Council.
Motion carried unanimously.
OTHER BUSINESS
The City Planner updated the Cct_•issioners past actions.
Comm. Forbord requested adjacent properties sited on plans submitted.
The City Planner was asked to check the location of Quality Signs with regard
to Home Occupation.
The City Planner was asked to check Precision Auto Body, to see if it is still
meeting the conditions of its conditional use permit with regard to type of
work done.
Schmitt/Czaja moved to adjourn. Motion carried unanimously. Meeting adjourned
at 10:20 p.m.
Douglas R. Wise -
City Planner
Diane S. Bauch
Recording Secretary
3/
PROCEEDINGS OF THE PLANNING COMMISSION
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 3, 1988
Acting Chairman Schmitt called the meeting to order at 8: 00 p.m.
with Comm. Foudray, Allen, Rockne, Stafford and Forbord present.
Comm Czaja was absent. Also present was Douglas Wise, City
Planner; Joe Zak, Councilmember; and Dennis Kraft, Community
Development Director.
Rockne/Forbord motion to approve the agenda as written. Motion
carried unanimously.
The next item on the agenda was the election of officers. Acting
Chairman Schmitt asked for nominations for the office of
Chairman.
Forbord/Foudray nominated Dave Rockne, Chairman - Planning
Commission.
Foudray/Allen moved to close nominations and elect Dave Rockne as
Chairman. Motion carried unanimously.
Acting Chairman Schmitt asked for nominations for the office of
Vice Chairman.
Forbord/Stafford nominated Gene Foudray, Vice Chairman - Planning
Commission.
Forbord/Allen moved to close the nominations and elect Gene
Foudray as Vice Chairman. Motion carried unanimously.
Schmitt/Foudray moved to approve the minutes of January 28, 1988
as submitted. Motion carried unanimously.
Schmitt/Foudray moved to call the continuation of the New Sign
ordinance Public Hearing to order. Motion carried unanimously.
The City Planner reviewed the amendments that staff made as per
the Commission's recommendations and language changes, and
modifications relating to Valleyfair submitted by Mr. Larry
Griffith, Valleyfair Representative.
There was discussion by the Commission, Staff and Mr. Griffith
regarding many areas that specifically related to Valleyfair.
One concern was interior/exterior signs, whether some of
Valleyfairs signs such as the IMAX sign could be considered
exterior if they could be seen by passing cars.
Foudray/Schmitt moved to continue the public hearing to March 17,
1988 and that this would be the only item on the agenda for that
meeting. Motion carried unanimously.
Planning Commission
March 3, 1988
Page 2
Schmitt/Forbord moved for a 10 minute recess. Motion carried
unanimously.
The meeting was called back to order at 9:25 p.m.
Schmitt/Forbord moved to open the public hearing to consider a
Conditional Use Permit for the Northstar Auto Auction. Motion
carried unanimously.
The City Planner reviewed the request. Northstar Auto Auction
submitted an application for a Conditional Use Permit to move an
office building onto their property located at 7700 Highway 101.
This would be a preconstructed mobile office and would be used to
house car runners. There was questions regarding the sewage
treatment system deficiencies and screening of the parking area.
Mr. Kelly Conger and Mr. Jerry Ahman, Representatives for
Northstar Auto Auction were present and commented to the concerns
of the Commission.
Foudray/Schmitt moved to close the public hearing. Motion
carried unanimously.
Schmitt/Forbord moved to approve the Conditional Use Permit
Resolution #520 allowing a office building to be moved onto the
property at 7700 Highway 101 subject to the following conditions:
1. The office structure must meet all the requirements of
the City Building Code within six months after it is
moved onto the property.
2. A performance bond, check or letter of credit shall be
required equal to the amount necessary to abate any
pertinent code deficiencies.
3 . A plan for alleviating current on-site sewage treatment
system deficiencies must be submitted prior to the
issuance of the occupancy permit. The sewage treatment
systems on the property must be brought up to City Code
requirements and inspected by the City Building
Official.
4. A plan for screening outside storage and parking in
compliance with City Code requirements shall be
submitted prior to the issuance of the occupancy
permit. Installation of the required screening must be
completed within 2 years.
S. Annual review of the Conditional Use Permit for the
first 2 years.
6. That the structure shall contain no restroom
facilities.
Motion carried unanimously.
3 �
Planning Commission
March 3, 1988
Page 3
Foudray/Schmitt moved to open the public hearing to consider the
preliminary plat approval of Prairie Estates. Motion carried
unanimously.
The City Planner stated that Jerome and Lawrence Vierling
submitted a preliminary plat for Prairie Estates, a proposed 80
acre urban residential development. The development is located
west of CSAH 17 and south of 11th Ave.
Mr. Bill Englehardt, Representative for the Vierling's commented
on the proposed development.
Mr. John Brauster, commented on the stormwater drainage.
There was discussion regarding the removal of Street A from the
plat. Staff had recommended removal of the street in order to
minimize access points onto CSAH 17. The developer explained how
the road would serve as a buffer between proposed R-4 & B-1
zoning areas.
Foudray/Schmitt moved to close the public hearing. Motion
carried unanimously.
Foudray/Allen moved to approve the preliminary plat for Prairie
Estates subject to the following conditions:
1. Approval of the title opinion by the City Attorney.
2. Access to CSAH 17 shall be limited to the proposed
Prairie Lane and Vierling Drive. The developer shall
remove street_A and combine Outlots C and D. An access
permit to CSAH17shall be secured from the Scott
County Highway Department. No individual lots shall
have direct access onto CSAH 17 or Vierling Drive.
3 . The developer shall dedicate 30 feet instead of the
proposed 40 foot right-of-way for 11th ave.
4 . The developer shall provide a temporary 25 foot
construction easement on both sides of the 100 foot
drainageway. Outlot A shall be dedicated to the City
for drainage, utility and park purposes.
5. Execution of a Developers Agreement for construction of
the required improvements:
a. Installation of the water system in accordance
with the requirements of the SPUC Manager.
b. Installation of the sanitary sewer and storm sewer
in accordance with the design criteria and
standard specifications of the City of Shakopee.
C. Existing assessments shall be reapportioned
according to City policy.
d. The developer shall dedicate Outlot A to the City.
Outlot A will count toward park dedication
requirements for the plat, the remainder of the
Planning Commission
March 3, 1988
Page 4
park dedication requirements shall be a cash
payment in lieu of land dedication.
e. Local streets and street signs to be constructed
in accordance with the design criteria and
standard specifications of the City of Shakopee.
f. The developer agrees to reimburse the City for
costs associated with Vierling Drive equivalent to
the costs for a 36 foot residential street. Cost
sharing to be determined by the City Engineer.
g. The developer agrees to petition for improvements
to 11th Avenue and to waive the right of appeal of
assessment.
h. A sidewalk along Vierling Drive and CSAR 17 will
be required and must comply with the design
criteria and standard specifications of the City
of Shakopee.
6. The developer shall rotate lots 1 and 2, Block 3 so as
to allow an East-West configuration and access to
Shawmut Street.
7. The name of Vierling Court must be changed.
8. Block 4 may not be final platted until the area
included in lots 2, 3, & 4 has been rezoned.
9. The right of way for 11th Avenue between Naumkeag and
Shawmut Streets must be vacated, but easements will be
maintained.
10. No building permits will be issued for Outlots B, C, D,
& E until they have been replatted.
Motion carried unanimously.
Foudray/Allen moved to open the public hearing to consider the
rezoning of the property located on lots 8-12 Koeper's Addition
and the area immediately to the East (south of 2nd Avenue and
east of Adams St) . Motion carried unanimously.
The City Planner explained the rezoning request to the
Commission.
Mr. Gene Brown a representative for Fred Tole and Karen Dupont
was present for any questions or comments.
Foudray/Schmitt moved to close the public hearing. Motion
carried unanimously.
Foudray/Stafford moved to recommend to the City Council that a
zoning map amendment be adopted to rezone that part of Block 3,
Lots 8-12 Koepers Addition and area immediately East of Lot 8,
extending to the Western line of Lot 10, Block 175, OSP from I-1
Light Industry to I-2 Heavy Industry. Motion carried
unanimously.
Planning Commission
March 3, 1988
Page 5
Foudray/Schmitt moved for a 5 minute recess. Motion carried
unanimously.
The meeting was called back to order at 10:45 p.m.
Forbord/Stafford moved to open the public hearing to consider
amending of the Shakopee City Code, Sections 11.02-11.05, 11.27-
11.34, 11.37, 11. 60 and 12.07. Motion carried unanimously.
The City Planner reviewed the proposed changes to the City Code.
A letter from Mr. Larry Griffith, of the law firm of Dorsey &
Whitney, regarding the proposed amendments to the I-2 zone was
made part of the record. Mr. Griffith also commented on how the
proposed wording would require Valleyfair to obtain conditional
use permits everytime that they came in for a building permit.
Commissioner Schmitt suggested that staff look into other
alternatives such as the possibility of Valleyfair obtaining a
PUD.
Schmitt/Stafford moved to make the letter from Dorsey & Whitney
as part of the record. Motion carried unanimously.
Mr. Tim Keane, representing the Scottland Companies, commented on
the wording of the proposed amendments and asked that the City
Attorney look at the wording of section 11.04 Sub 6.
Schmitt/Stafford moved to continue the public hearing to April 7,
1988. Motion carried unanimously.
The City Planner then discussed the proposed amendment to the
City's Comprehensive Plan and MUSA Line to include the area South
of the High School & West of CSAH 79 which is being annexed into
the City.
Commissioner Forbord stated that he would participate in the
discussion of this item but would abstain from voting.
The City Planner stated that the Minnesota Municipal Board ruled
in favor of the annexation of a 150 acre parcel of property
located south of the Sr. High School. The Jackson Township Board
appealed the annexation to the District Court and that the City
is anticipating action in the near future from the District Court
approving the annexation. - In order for the development of this
--
propertytoproceed the City .must amend it's Comprehensive Plan
to identify the proposed land use for this area and alter the
Municipal Urban Service Area (MUSA) boundary to include this area
for sewer service. The City Planner outlined the options
available to the City. The City could expand the MUSA by adding
the new area, trade an existing area, or add the new area and
restrict sewerage flows.
i
Planning Commission
March 3, 1988
Page 6
Mr. Tim Keane, Vice President of the Scottland Companies
presented the Commission with a letter outlining the companies
position. Mr. Keane started that it is their position that the
City should actively pursue expanding the MUSA without
restricting sewer Flow & only offer restricting sewer flow as a
fallback option.
Mr. Lee Markraft, representing Kawasaki, stated that he agreed
with Mr. Keane's position.
Schmitt/Foudray moved to recommend to the City Council the
submission of the Comprehensive Plan amendment to the
Metropolitan Council of Governments adding the 150 acres to be
annexed to the City to the MUSA while retaining the entire 305
acres of tradeable area within the MUSA boundary with the
condition that the entire 455 acres will not exceed an average
sewer flow of 305,000 gallons per day. Motion carried.
Commissioner Forbord abstained.
Schmitt/Foudray moved to make the letters from Scottland
Companies and from Gold Nugget Development, Inc. as part of the
record. Motion carried. Commissioner Forbord abstained.
Schmitt/Stafford moved to recommend approval of the Year End
Report as submitted to the City Council. Motion carried
unanimously.
Schmitt/Foudray to table discussion on the issuance of building
permits to property not abutting to public right-of-ways to the
April 7, 1988 meeting. Motion carried unanimously.
Commissioner Forbord asked that a letter from himself resigning
as Vice President for Scottland Inc. be made part of the record.
Foudray/Schmitt moved to adjourn to Thursday, March 17, 1988 at
7:30 p.m. Motion carried unanimously. Meeting adjourned at
12:00 a.m.
Douglas wise
City Planner
Jakki K. Menk - --_- ---
Recording Secretary
3/
OFFICIAL PROCEEDINGS OF THE PLANNING COMMISSION
SPECIAL SESSION SHAKOPEE, MINNESOTA MARCH 17, 1988
Chairman Rockne called the meeting to order at 7:30 p.m. with
Comm. Schmitt, Foudray, Allen, Czaja, Forbord, and Stafford
present. Also present were Douglas Wise, City Planner; John K.
Anderson, City Administrator; and Joe Zak, Councilmember.
Schmitt/Stafford moved to approve the agenda as written. Motion
carried unanimously.
PUBLIC HEARING (continued) City Code Section 4.30
Foudray/Schmitt moved to open the continuation of the public
hearing to consider the amendments to the Shakopee City Code
Chapter 4, Section 4.30 entitles "Signs - construction,
Maintenance & Permits. Motion carried unanimously.
The City Planner reviewed the amendments that staff made as per
the Commission's recommendations and language changes, and the
modifications relating to Valleyfair submitted by Larry Griffith,
Valleyfair Representative.
There was discussion by the Commission, Staff and Mr. Griffith
regarding areas specifically related to Valleyfair. In
particular, there were questions regarding the use of
landscaping, what will determine the amount of landscaping when
increasing/decreasing the square footage of the sign.
Ms. Melanie Kahleck from "Signs of Quality", commented to the
Commission regarding conditional use permits for signs. She
stated that if someone was going to construct a 300-500 square
foot sign would not have their children paint it and that the
landscaping would not be detrimental to the business or the City.
Professionals would be hired to do the job.
There was further comments by the Commission, Staff and those
present as to what might be attractive/acceptable so some could
be unattractive/unacceptable to others. Commissioner Czaja asked
that the City Attorney take the Commission's intent and word the
ordinance appropriately. The Commission discussed whether it was
appropriate to use the Conditional Use Permit procedure for
approving a sign & what criteria would be used in making a
decision.
Schmitt/Czaja moved to eliminate Subdivision 5 and reincorporate
the 300 square foot size maximum for Commercial/Recreational of
major magnitudes in all zones where Commercial/Recreational
facilities is allowed and that major magnitudes be defined within
the definition section.
Planning Commission
March 17, 1988
Page -2-
Roll Call: Ayes: Schmitt and Foudray.
Noes: Allen, Forbord, Stafford and Czaja.
Motion failed.
Commissioner Schmitt asked that because of the failing motion,
Commissioner's who voted against the motion indicate the reasons
for voting no and what alternative proposals they would have to
offer.
Foudray/Schmitt moved to recess. Motion carried unanimously.
The meeting was called back to order at 9:00 p.m.
Each Commissioner gave their reasons why they voted the way they
did. There was additional comments on the elimination of
Subdivision 5.
Schmitt/Czaja moved to take further testimonies from those
present in the audience and to continue the public hearing for
purposes of further investigation of the conditional use process
and other findings for only Subdivision 5 be presented on April
21, 1988. Motion carried unanimously.
Schmitt/Czaja moved to establish a subcommittee of Commissioner's
Allen, Stafford, Forbord and Czaja to meet with staff and legal
counsel to review the issue of signage of Commercial/Recreational
facilities and their findings be available prior to the April 21,
1988 meeting. Motion carried unanimously.
Mr. Denny Hron had questions for the Commission regarding window
signage. There was a discussion concerning banners as methods of
advertising. Ms. Aahleck questioned why the City of Shakopee was
the only city in this area that did not allow banners. There was
discussion by the Commission on this matter.
Schmitt/Czaja moved to refer the issue of banners to the Downtown
Committee for the B-3 District only. Motion carried unanimously.
Forbord/Czaja moved to amend Subdivision 6 ADMINISTRATION AND
ENFORCEMENT, paragraph B to state: "if a sign authorized by
permit has not commenced construction within 120 days from date
of issuance ofthepermit, said permit shall become void. No
fee will be refunded". Motion carried unanimously.
Schmitt/Forbord moved to continue the hearing to April 21, 1988
and that staff be directed to incorporate and update the draft
for all items except the areas regarding banners and Major
Commercial/Recreational Signs. Motion carried unanimously.
3 (
Planning Commission
March 17, 1988
Page -3-
The next item discussed was Private Roadways. The City Planner
commented on this.
Schmitt/Forbord moved to table this item to the April 21, 1988
meeting. Motion carried unanimously.
Schmitt/Czaja motion to adjourn to Thursday, April 7, 1988 at
7:30 p.m. Motion carried unanimously. Meeting adjourned at
11:35 p.m.
Douglas Wise
City Planner
Jakki K. Menk
Recording Secretary
PC3-17
TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA APRIL 12, 1988
Mayor Dolores Lebens presiding
1] Roll Call at 7: 00 P.M.
2J Assessor' s Position
3] Systematic Code Enforcement Program
4] Other Business:
a]
b]
c]
51 Adjourn to Tuesday, April 19, 1988 at 7 : 00 P.M.
John K. Anderson
city Administrator
MEMO TO: City Council
FROM: John Anderson, City Administrator
RE: Assessor's Position
DATE: February 26, 1988
INTRODUCTION:
As you directed, we have investigated the cost of retrieving the
Assessor' s position and placingit back in City Hall to enable
Council to deal more effectively with taxpayer complaints.
BACKGROUND:
We are currently contracting with Scott County for the Assessor's
services for the sum of $4. 50 per parcel plus 108 beginning in
1988; or $4.95 per parcel.
The City had 4, 195 parcels in 1987. It cost the City $18, 887. 00.
There will be approximately 200 more parcels in 1988 and the cost
will be $4. 95 per parcel or $21, 755. 00. The County also charges
the City along with all County taxpayers, for the portion of
services not covered by fees through a mill levy?
To retrieve the Assessor' s position we estimate the following
costs to the City:
Assessor: $ 30, 000
Secretary: $ 21, 000
Part time field person: $ 15, 000
Schools $ 500
Supplies $ 1, 000
Total: $ 73, 500
A second question is where to locate the department. There are a
number of options available: 1) second floor of City Hall; 2)
rent space at an estimated cost of $10. 00 per sq. ft. [the
department would require approximately 240 sq. ft. ] ; 3) second
floor of the Police Dept. or 4) move one of the present
departments to the second floor of City Hall or the Police Dept.
and have the Assessor utilize the vacated ground floor space.
A third question that should be discussed is; why would Council
retrieve the position? There are a number of reasons that might
justify it. They are:
1. Poor quality in the assessment (uniformity, level of
assessment both within the City and County) . The City
has been given blanket increase from the State Tax
Dept. because of low ratios for commercial, ag and
residential property.
2. Lack of legal qualification by the present person doing
our work to do more complex assessments. Our present
County Assessor is only certified and has not met the
standards for accreditation. ¢,
3. Poor commyynication by the assigned assessor with our reJ�p
taxpayers.tras the Council received complaints regard
verbal abuse of the taxpayer or uncommunicative in
dealings and belligerent behavior. Has the assessor
been honest in dealings with the Board of Review and
the taxpayer?
4. Is our work completed in a timely, cost effective
manner? Does the Assessor provide all reports
requested of him by Council or the Administrator? Is
he delivering a service that is accurate and cost
effective? How many taxpayer petitions are resolved by
negotiations rather then District Tax Court, and how
often has the Tax Court found in favor of the taxpayer
instead of the assessor?
SUMMARY:
There is no doubt that our contract with the County for assessing
is far cheaper then the amount the City would need to do the
assessing. On the other hand, by retrieving it, Council might
improve the quality of the assessment and make it more responsive
to the City taxpayer. However, Council would also be more
accessible to the taxpayer for valuation complaints.
ALTERNATIVES•
There are a couple of options open to Council. They are:
1. Retrieve the assessment and set up an Assessor's Department.
2. Leave it where it is.
3. Leave it where it is and request the County switch the
present assessor assigned for Shakopee.
4. Advertise for a contract Assessor on a per parcel basis and
require a minimum qualification of accreditation and/or an
institute or society designation. -
5. Leave it where it is for one year notifying the County that
if the number of complaints continue Council will select
alternative 1, 3 or 4.
RECOMMENDATION:
I have contacted Don Martin, County Assessor, to explain that we
are reviewing our contract in light of complaints Council has
received. We agreed that we should hold an open meeting for
Shakopee taxpayers so that they could appear to discuss their
complaints with Council. We would advertise the meeting and have
three Council members present and representatives from Don' s
office present. After the meeting the Committee of three Council
members could recommend one or more of the alternatives above for
Council action.
JRA:cah
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Assistant
RE: Systematic Code Enforcement Program (Minimum Housing
Plus Other)
DATE: April 8, 1988
INTRODUCTION•
At the strategic planning session on March 7, 1988 several
City Council members suggested that staff prepare a memo
addressing alternatives for the implementation of a systematic
code enforcement program.
BACKGROUND,
Before adopting a systematic code enforcement program, staff
believes that City Council should discuss the following four
issues:
1. Type of systematic program to be implemented.
2. Minimum Housing Code Guidelines.
3. Financial Assistance Program.
4. Cost of implementation.
Type of Systematic Program to be Implemented
In determining what type of systematic code enforcement program
the City wishes to pursue, we must first define the scope of the
program. That is, will the program focus on a specific
geographic area, building occupancy classification and/or both of
these issues.
There are basically three approaches in proceeding with a code
enforcement program. The first involves the area or zonal
approach. In this type of program, the City would simply divide
the City into zones. In the first year of the program we would
focus on zone 1, the second year of the program zone 2 etc. All
building classifications would be subject to inspection under
this scenario.
The second approach that should be considered by the City would
be based upon the occupancy or use of the structure. For
example, during the first year of the program we could focus on
residential multi-family rental units. The second year of the
program we could focus on single family residential, the third
year commercial and the fourth year industrial. Using this
approach, we would probably begin our inspections on one end of
the block and systematically inspect each building.
The third alternative that should be considered by the Council is
a program that combines the zonal concept with the occupancy of
the structures. This is the approach being recommended by staff.
Under this scenario we would initiate the program using a
systematic approach for residential multi-family rental units in
the downtown area. Upon completion of the units in this area the
City could expand to the residential multi-family rental units
West of Holmes Street. Upon completion of the units in this area
the City could expand to the residential rental units East of
Holmes Street. Staff would then recommend that single family
residential homes, commercial properties and industrial
properties be inspected on a change of occupancy basis. That is,
units falling into the single family residential classification,
commercial and industrial classifications would only be inspected
when a change of occupancy (ownership) occurs. Staff believes
that this approach would provide for the least resistance and
would phase in the code enforcement program over a period of time
without discriminating against one type of building occupancy or
geographic area.
Minimum Housing Code Guidelines
In reviewing this issue, City Council should determine whether
they want to simply proceed with the implementation of this
program by adopting the principles set forth by State's Uniform
Building Codes. This is the practice most commonly used by
Cities who have systematic code enforcement programs. As an
alternative, in addition to adopting the State Building Codes by
reference as part of the Code Enforcement Program, the City
could choose to focus their inspections on issues that may not be
covered by these Code such as property appearance.
Staff would recommend that the City utilize the State's Uniform
Building Code as the basis for the code enforcement program.
Financial Participation
In our review of communities that have code enforcement programs,
we have discovered that the majority of them offer financial
assistance to property owners that have to perform major code
improvements. There is basically one issue here for the Council
to consider. Do we or don't we want to offer financial
assistance to property owners that have significant code
improvements to perform? If yes, we should attempt to define
what constitutes a significant improvement in terms of dollars
and the funding source for any program that is developed.
Cost of Implementation
To implement a systematic code enforcement program that is not
discriminately implemented and one that has a positive affect on
-eliminating code violations, staff projects that we will need to
hire at least one additional inspector. It is also likely that
we would need an additional part time secretary. Shown in
attachment $1 is a preliminary budget estimate on what it would
cost to implement a code enforcement program for the remainder of
1988 and next year. The 1988 estimated cost is approximately
$53,850.
As an alternative, the City could contract with a private
individual or firm to perform the duties as defined in our code
enforcement program. However, staff does not believe there would
be any cost savings in pursuing this alternative.
To offset the cost of the program, City Council should also
consider whether or not they want to require multi-family rental
_ property owners to annually apply for a residential rental
occupancy license The license fees collected could help offset
the administrative costs of implementing the program. The cost
for the license could be based on a per unit cost, flat fee or
graded scale depending on the number of rental units. For
buildings that are inspected when a change of occupancy occurs,
the City could charge a flat fee at the time of occupancy change.
Implementation Issues
Staff would like to point out that at this time we are only aware
of four communities in the State that have adopted systematic
code enforcement programs. Should City Council decide to pursue
this issue, we would be paving somewhat new ground.
Liability Issues
On March 8, 1988 John Anderson spoke with our Assistant City
Attorney to determine the level of the City's liability if we do
not adopt a code enforcement program at this time. The Assistant
City Attorney advised Mr. Anderson that the City's liability is
minimal so long as we are following the guidelines as set forth
in the State's Uniform Building Code and proceeding to establish
a program to remedy major code enforcement infractions.
condemnation Issues
City Council should be aware that in adopting a code enforcement
program, the City maybe faced with the potential for
condemnation. If condemnation results from one of the
inspections, the City should also be prepared to address how
demolition proceedings and costs that may be incurred.
Cost To Property Owners Issues
To give the City Council an idea of what a systematic residential
multi-family rental code enforcement program in the downtown
involves, we have estimated that there are approximately 60 code
deficient buildings in the downtown area that fall into this
category. We have also estimated that the costs to bring nearly
2/3 of these buildings up to code could range anywhere from
$3,000 to $30,000 or more.
Summary
Should City Council decide to move ahead with the code
enforcement concept, staff would recommend that we proceed with
our normal process in developing a code change or amendment.
That is, proposed program guidelines would be presented to both
the Community Development Commission and the Downtown Committee _for their review and comment. We would also schedule a public
hearing at a future City Council meeting to discuss the final
program that is developed.
Staff would like to recommend that the City Council discuss each
of the issues presented herein and direct staff to proceed
accordingly and report back to the City Council at their April 5,
1988 meeting with a draft preliminary program.
ALTERNATIVES•
1. Discuss each of the issues presented herein and direct staff
to proceed accordingly and present a draft preliminary plan
to the CDC and Downtown Committee for formal recommendation.
2. Do not proceed in investigating the adoption of code
enforcement program.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REOQESTED•
Direct staff to proceed in preparing a preliminary code
enforcement program based on the direction of Council in regard
to the issues presented herein and proceed in presenting a plan
to the CDC and Downtown Committee for formal recommendation.
Attachment #1
Code Enforcement Budget Estimates
(6 mos. )
1988 1989
1. Salaries $17,625 $36,050
2. Fringe Benefits 4,906 9, 000
3 . Supplies 1,000 1,000
4. Motor Fuel and Lubricants 750 1,500
5. Equipment Maint. 250 500
6. Professional Services 4,000 7,500
7 . Postage 150 200
8. Telephone 200 400
9 . Travel and Subsistence 250 500
10. Printing and Reproduction 4,000 1,500
11. Insurance 350 700
12. Conferences and Schools 750 1,000
13. Dues and Subscriptions 250 250
TOTAL SUPPLIES AND SERVICES $33,981 $60,100
Capital Equipment 0 0
TOTAL CAPITAL 7,500 0
DIVISION TOTAL $41,481 $60,100
PROJECTED REVENUES
200 inspections annually and an average fee of $50.00 would
generated $10, 000 a year in revenues.
Notes:
1. One full time housing inspector and one part time secretary.
This assumes that one of our building inspectors will be
present at all inspections so two people are present at all
times. (This .cost is not reflected in the budget estimate. )
6. $5, 000 per year in legal fees and $2,500 per year for
contracted electrical inspections.
10. $2,500 in first year for initial printing of inspection
forms.
Capital Equipment:
Vehicle - $5,000
Computer Station - $2,500