HomeMy WebLinkAbout07/26/1988 TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA JULY 26, 1988
Mayor Dolores Lebens presiding
11 Roll Call at 7:00 P.M.
2] Recess for H.R.A. Meeting
3] Re-convene
4] Liaison Reports from Councilmembers
51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
6] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no separate
discussion of these items unless a Councilmember so requests,
in which event the item will be removed from the consent agenda
and considered in its normal sequence on the agenda. )
71 7:00 P.M. - Public Meeting on Interim Improvements to Highway
101/169 Intersection
81 Reports from Staff from July 19th Agenda: (Council will take a
ten minute break around 9:00 P.M.
a) Downtown Streetscape Project - Westwood Engineering Services
tabled 7/5 (bring item llj from 7/19 agenda)
b) Civic Group Participation by Employees (bring item 111 from
7/19 agenda)
c) Nominations to Community Development Commission (bring item
llt from 7/19 agenda)
9] Reports From Staff:
tea) Application for Pull-Tab License - Shakopee Rotary
*b) Tahpah Park Change Order No. 1 - Project 1988-4
*c) Stop Signs along Vierling Drive
d) Reconsideration of Res. No. 2931, Accepting Bids for 10th
Avenue Overlay Project 1987-3
10] Other Business:
a] Joint City Council/Downtown Committee/Community Development
Commission Meeting - Schedule a September date
11] Adjourn.
John K. Anderson
City Administrator
TENTATIVE AGENDA
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Adjourned Meeting July 26, 1988
Chairman Steven Clay presiding
1. Roll Call at 7:00 P.M.
2. Approve the July 19, 1988 Meeting Minutes
3 . SCHRA Joint Powers Agreement for the Acquisition of the
Former Women's Prison Site
4. Other Business
a.
b.
5. Adjourn
Dennis R. Kraft
Executive Director
PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
SPECIAL SESSION SHAKOPEE, MINNESOTA JULY 19, 1988
Chairman Clay called the meeting to order at 7:01 P.M. with
Commissioners Jerry Wampach, Joe Zak, Gloria Vierling and Gary
Scott present. Also present were Mayor Dolores Lebens; John K.
Anderson, City Administrator; Dennis Kraft, Executive Director;
Dave Hutton, City Engineer, and Judith S. Cox, City Clerk. City
Attorney Julius A. Coller II arrived around 7: 10 P.M.
The Executive Director reviewed the conditions of the development
agreement between the BRA and Shakopee Valley Square Properties.
He explained that the development of the campground and the motel
expansion have not progressed as outlined in the agreement. Mr.
Bakken is in default of the agreement and should be put on
notice. The Executive Director recommended that the HRA should
review the financial picture of the project is remunerated for
work on the project.
Mr. Wally Bakken, Developer, explained that putting in the
campground took longer than was expected and that starting
construction of the motel was tough because development did not
occur in Shakopee as was expected. He expects that the
campground will be ready for use within a couple of weeks and
that they are ready to start construction on the ranger station.
He would like a one year extension to the contract completion
dates. Discussion followed on whether or not to give Mr. Bakken
the $100,000 (or less) when the campground, as outlined in the
agreement, is completed.
Vierling/Wampach directed the Executive Director to send written
notice to Shakopee Valley Square Properties indicating that an
event of default of the contract has occurred and that the
default must be cured within 30 days or other actions will be
taken; that he shall discuss the lack of progress of the project
with Mr. Bakken or other representatives of Shakopee Valley
Square Properties; and that he shall re-evaluate the financial
aspects of the project and report the funding options to the HRA.
Motion carried with Comm.Scott opposed.
The Executive Director reviewed the Scott County Housing and
Redevelopment Authority's (SCHRA) request that the Shakopee
Housing and Redevelopment Authority enter into a joint powers
agreement to allow for the purchase of the former Women's
Correctional Facility in Shakopee. He explained that the SCHRA
is now requesting approval of the actual joint powers agreement.
He addressed the RNA's concerns regarding the reuse of the site
after the demolition of the existing buildings, the question of
paving Adams Street, and the potential realignment and connection
of Adams Street with Fourth Avenue running through a part of the
site. He explained that if it is the City's desire to connect
Adams Street with 4th Avenue that it should be discussed now
rather than waiting until the site is developed.
Shakopee Housing & Redevelopment Authority
July 19, 1988 Page - 2-
Discussion followed among Shakopee BRA Commissioners on whether
to have a public hearing on the proposed use of the site for a
criminal justice center or whether the conditional use permit
public hearing required for a governmental facility in an R-3
Zone would be sufficient.
Stefanie Galey, Holmes and Graven, legal counsel for the County
BRA, stated that the joint powers agreement in no way creates a
co-ownership and that the Shakopee HRA has no powers as a result
of the agreement.
Joe Ries, Scott County Administrator, stated that the County had
no objections to paving Adams Street. A considerable amount of
planning for the site has yet to be done. He sees that the
County would have no problem with paying its normal assessment
for improvements to Adams Street.
Vierling/Wampach moved that the joint powers agreement between
the County HRA and the City HRP. regarding the former Women's
Correctional Facility in Shakopee include a provision for the
connecting of Adams Street to 4th Avenue. Motion carried
unanimously. (The City would like the right-of-way for Adams
Street reserved by the County at no cost to the City, as is
normal procedure during the subdivision of land process. )
Cliff McCann, Deputy County Administrator, for Scott County,
expressed concern about holding a public hearing on the use of
the site after the County HRA has acquired the property from the
State at a cost of $400,000.
Chairman Clay suggested recessing the HRA to give the county
officials time to meet with the executive director to work out
new language for the joint powers agreement and that the HRA
could then re-convene later this evening when the new agreement
has been drafted.
Wampach/Zak moved to recess at 8:16 P.M. Motion carried
unanimously.
Wampach/Vierling moved to re-convene at 10: 18 P.M. Motion
carried unanimously.
The Executive Director reported that Scott County officials would
like to take the Joint Powers Agreement to the Scott County
Board for discussion prior to any BRA action.
Wampach/Vierling moved to table the Joint Powers Agreement
Between the Scott County HRA and the Shakopee HRA. Motion
carried unanimously.
Shakopee Housing & Redevelopment Authority
July 19, 1988 Page - 3
Wampach/Vierling moved to adjourn to Tuesday, July 26, 1988.
Motion carried with Commissioner Wampach opposed. Meeting
adjourned at 10:20 P.M.
Dennis Kraft
Executive Director
Judith S. Cox
Recording Secretary
MEMO TO: Shakopee Housing and Redevelopment Authority
FROM: Dennis R. Kraft, Executive Director
RE: Resolution Approving a Joint Powers Agreement Between
the Scott County Housing and Redevelopment Authority
(SCHRA) and the Shakopee Housing and Redevelopment
Authority (HRA) .
DATE: July 20, 1988
INTRODUCTION:
On July 19, 1988 the HRA considered a Joint Powers Agreement
between the SCHRA and the HRA. Action of this item was postponed
until the special meeting of July 26, 1988.
BACKGROUND:
The HRA discussed the above mentioned agreement at some
length at it's meeting Of July 19 and, at the request of Scott
County Authorities and the HRA adjourned the meeting to July 26,
1988. This afternoon the Executive Director received a telephone
call from the Deputy County Administrator of Scott County
indicating that Scott County and the SCHRA would be unable to
evaluate alternatives and make a decision prior to July 26th.
Therefore no action should be taken on this item at this time.
The item will be put on the regular agenda for the meeting August
2, 1988.
RECOMMENDATION•
It is recommended that the HRA take no action on this item
at this time.
7
NOTICE OF MEETING
Subject: Interim Improvements to Highways 101/169 Intersection
Ti®e h Date: 7 :00 P.M. on July 26 , 1988
Place: Council Chambers at City Hall
Over the last several months, the City Council has directed City
staff to explore alternatives to improving the traffic flows
associated with the 101/ 169 intersection in the interim time
until the new bridge and minibypass are constructed. Mn/DOT
traffic engineers have provided the engineering department with
several temporary measures that will improve the traffic flow at
this intersection with minimal expense.
Alternatives which were researched include , but are not limited
to the following:
• Closing Holmes Street to through traffic but
allowing right turns in and out.
• Restricting or eliminating parking on 1st Avenue
in one block either direction of Holmes Street.
• Re- striping traffic lanes and making signal
modifications to allow double left turns onto and
off the bridge .
• Restricting movements in the alleys located just
north of 1st Avenue.
A meeting has been scheduled for July 26 , 1988 at 7:00 P.M. in
the Council Chambers at City Hall to discuss all alternative
improvements. All interested parties are invited and encouraged
to attend this meeting.
If you have any questions or comments, please contact the
Engineering Department at 445-3650 .
CONSENT
MEMO TO: John E. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk C� �/
RE: Application for Pull-Tab License - Shakopee Rotary
DATE: July 22, 1988
Introduction
The Shakopee Rotary Club is filing an application for a Gambling
License with the State Gambling Control Board and is asking the
City to waive the City's 30 day reviewal period.
Backg o +nd
The Shakopee Rotary Club is filing an application for a pull-tab
license with the State Gambling Board. After a copy is filed
with the City, the City has 30 days in which to respond
requesting that a license be denied. If the City waives the 30
day review period, the Gambling Board may issue the license prior
to waiting the 30 days. The Rotary Club desires to begin selling
pull-tabs as soon as possible and is asking that the City waive
the 30 day review period.
The Rotary Club meets the requirements of the City Code as far as
being eligible for a gambling license. It is a non-profit
organization carrying on its activities in and is located and
based in the City. This is the Rotary's first application for a
gambling license.
The pull-tabs will be sold at the Pullman Club. Rotary plans on
utilizing the same accountability as the Lions Club uses for
their operation at the Backstretch (see attached) .
The 60 day probation placed on the Pullman Club after the public
hearing on February 16, 1988 has expired. Council may remember
that the public hearing was held regarding the violations of the
Pullman Club Inc. of liquor and gambling laws.
UttXnatimez
1. Waive the 30 day review period.
2. Do not waise the 30 day review period.
3 . Request Gambling Board to deny license.
Recommendation
Alternative No. 1, waive the 30 day review period.
Action Reauested
Move to waive the 30 day waiting period for a gambling licanse
from the Charitable Gambling Control Board for the Shakopee
Rotary Club.
ORGANIZED 1955 'SERVICE ABOVE SELF—
MEETS EVERY TUESDAY NOON HE PROFITS MOST WHO SERVES BEST"
c�ota") of cSLko#
DISTFICT SBS
cS�i�o�aee, G��itiaesole 55379
July 22, 1988
Shakopee City Council
Shakopee, MN 55379
To Whom It May Concern:
The Shakopee Rotary Club respectfully requests approval from the
Shakopee City Council to conduct charitable gambling activities
at the Pullman Club , presently operated by Bretbecca, Inc. , 124
West 1st Avenue, Shakopee, Minnesota.
It is the intent of the Shakopee Rotary Club to operate the
activity in a forthright manner and to initiate the same
accountability at the Pullman Club as the Shakopee Lions Club now
has in place for their pull tab operation at the Backstretch.
The Rotary Club also intends to comply with and adhere to all new
rules and regulations initiated by the State Charitable Gambling
Board.
We then request that the City Council waive their right to a 30
day waiting period in order to begin charitable gambling activity
at the Pullman Club as soon as we receive our license from the
Charitable Gambling Control Board. Thank you very much.
Sincerely,
Daniel G. 5ei 1`
President, Shakopee Rotary
DGS/sr
CONSENT °6
MEMO TO: John K. Anderson, City Administrator
FROM: Dave Hutton, City Engineer'
SUBJECT: Tahpah Park, Project No. 1988-4
DATE: July 21 , 1988
INTRODUCTION:
Attached is Change Order No. 1 for the Tahpah Park Football Field
Project.
BACKGROUND:
The original plans and specifications called for the existing
topsoil to be salvaged prior to grading the football field and
then place the topsoil back on the football field at a thickness
of 4 inches.
The project is well underway and it is apparent that the quality
of the topsoil removed and quantity of available topsoil may not
be adequate to cover the football field area. In addition, staff
feels that 6 inches of topsoil may be better for promoting grass
growth on the football field, rather than the 4 inches specified.
Staff has determined that excess topsoil may be available from
the south end of Lion' s Park, which could be excavated for use on
the football field. This area of Lion' s Park would need to be
excavated anyways for the pond that it proposed along the bike
trail system. Last meeting , City Council authorized the
Engineering Department to prepare plans for this pond and trail
system extension in Lion' s Park.
The Community Services Director has indicated that our contractor
could utilize Lion' s Park to obtain additional topsoil for the
football field.
The maximum cost to the City for providing the additional topsoil
is $900 .00 . The Shakopee Jaycees have allocated $25 ,000 .00
toward funding this project. The current contract is $10,900.00
and this change order increases the contract to $11 ,800 .00.
Attached is Change Order No. 1 authorizing the contractor to
proceed with completing the additional work for a maximum amount
of $900.00 .
ALTERNATIVES:
1 . Approve Change Order No. 1 .
2 . Deny Change Order No. 1 .
Tahpah Football Field
July 21 , 1988
Page 2
RECOMMENDATIONS:
Staff recommends Alternative No. 1 , to approve of Change Order
No. 1 to Hardrives, Inc. for the Tahpah Park Football Field ,
Project No. 1988-4 . Staff would also like to point out that the
total increase cost of $900 .00 represents 50% of the actual costs
to do the additional work. The contractor has agreed to absorb
the remaining 50% of the costs.
ACTION REQUESTED:
Move to authorize the appropriate City staff to execute Change
Order No. 1 for a total amount of $900 .00 to S.M. Hentges & Sons,
Inc. , of Shakopee for the Tahpah Park Football Field Project
No. 1988-4 .
DH/pmp
FIELD
CHANGE ORDER 9 "
Change Order No.: 1 Project Name: Tahoah Park Football
Field
Date: July 22, 1988 Contract No.: 1988-4
Original Contract Amount s. 10,900.00
Change Order(s) No. = thru No. $
Total Funds Encumbered Prior to Change Order $ 10.900.00
Description of Work to be Added:
Providing Additional Topsoil.
The above described work shall be incorporated in the Contract, referenced above, under the
same conditions specified in the original Contract as amended unless otherwise specified
herein. Any work not so specified shall be performed in accordance with the Standard
Specifications adopted by the City of Shakopee, Minnesota.
The amount of the Contract shall be increased by $ 900.00
The number of calendar days for completion shall be increased by —
Original Contract Amount $ 10.900.00
Change Order(s) No. 1 thru $ 900.00
Total Funds Encumbered $ 11,800.00
Completion Date: No Change to Final Completion Date
The undersigned Contractor hereby agrees to perform the work
specified in this Change Order in accordance with the
specifications, conditions and prices specified herein.
Contractor
By:
Date:
APPROVED AND RECOMMENDED:
City Engineer Date
APPROVED: City of Shakopee
By: Approved as to form this
Mayor Date
day of 19
City Administrator Date City Attorney
City Clerk Date
CONSENT 9c�
MEMO TO: John K. Anderson, City Administrator
FROM: Dave Hutton, City Enginee r_ �
SUBJECT: Vierling Drive - Hauer' s 4th Addition
DATE: July 21 , 1988
INTRODUCTION:
This memo is requesting authorization to install several stop
signs on Vierling Drive throughout Hauer' s 4th Addition.
BACKGROUND:
Vierling Drive, along with all the other streets within Hauer' s
--
4th Addition, have recently been paved with the base course of
asphalt. Subsequently , vehicular traffic has begun to use
Vierling Drive as an access route to this area.
There are no traffic control signs installed yet. Staff is
requesting that stop signs be installed on Jasper Road, Emerald
Lane and Limestone Drive along the north side of Vierling Drive.
The developer would furnish and install the signs , per the
developer' s agreement.
ALTERNATIVES:
1 . Approve of staff' s request to install stop signs along
Vierling Drive.
2. Deny the request.
RECOMMENDATIONS:
Staff recommends Alternative No. 1 .
ACTION REQUESTED:
Move to authorize the installation of stop signs on Jasper Road,
Emerald Lane and Limestone Drive, just north of Vierling Drive.
DH/pmp
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MEMO TO: John K. Anderson, City Administrator
FROM: Dave Hutton, City Engineer--��
SUBJECT: 10th Avenue Overlay Project No. `1987-3
DATE: July 22 , 1988
INTRODUCTION:
Staff is requesting that Resolution No. 2931 , accepting bids on
this project, be brought before Council again for further
consideration.
BACKGROUND:
On July 19, 1988 City Council voted to adopt Resolution No. 2931 ,
which accepted bids on the 10th Avenue Overlay Project No. 1987-3
and awarded the contract to Midwest Asphalt Corporation, the low
bidder.
Staff has since been notified by Mn/DOT officials that Midwest
Asphalt Corp. has been disqualified as a "responsible bidder" for
failure to specify a minimum goal of using 10% Disadvantaged
Business Enterprises on this project. Therefore , Mn/DOT is
rejecting their bid and awarding the contract to the 2nd low bid
of Hardrives, Inc. of Maple Grove, MN.
Hardrives bid was $272,840 .06 as compared to the Midwest Asphalts
bid of $257 ,687 .12. The engineer' s estimate for this project was
around $315 ,000 .00.
At the last meeting , Council made two actions regarding this
project:
1 . Adopted Resolution No. 2931 accepting bids and authorizing
the City Clerk to enter into a contract with Midwest Asphalt
Corp.
2 . Authorized the City Clerk to submit a certificate to Mn/DOT
recommending that the project be awarded to the "lowest
responsible bidder. "
In regards to action No. 1 , since Midwest Asphalt Corp. has been
disqualified, staff is asking Council to reconsider their action
and then deny Resolution No. 2931 . In talking to the City
Attorney, since this is a state project and the contract will be
between Mn/DOT and the contractor directly, the City does not
need to adopt any resolution accepting the bids. I was not aware
of this at the last meeting.
10th Avenue Overlay
July 22 , 1988
Page 2
In regards to action No. 2 above, since the recommendation to
Mn/DOT was to award the project to the "lowest responsible
bidder", this action is satisfactory and the Clerk' s Certificate
can be forwarded to Mn/DOT.
ALTERNATIVES:
1 . Deny Resolution No. 2931 •
2. Adopt Resolution No. 2931 •
RECOMMENDATIONS:
Staff recommends Alternative No. 1 , to deny Resolution No. 2931 .
.ACTION REQUESTED:
Reconsider Resolution No. 2931 , A Resolution Accepting Bids on
Loth Avenue Overlay Project No. 1987-3 and deny the resolution.
DH/pmp
DENY
C L E R K A D M I N I S T R A T O R ' S C ERT IF I CATE C�pL
URBAN PROJECT \ //
STATE OF MINNESOTA ) REFERENCE (S.P 166-105-10
City of Shakopee `CRP 00
i Judith S. Cox the duly appointed, qualified and
acting City Clerk/Adminlstrator of the City of Shakopee and State of
Minnesota, do hereby certify that a regular meeting of the
City Council of the City of Shakes_'_ held on the
I qth day of July 19�g the following named contractors
Midwest Asphalt Coro. Alexander Congtr,,rtion r
Hardrives, Inc. Valley Paving, Inc.
Wm. Mueller E Sons
submitted bids for the furnishing of all labor, tools, materials and equipment
necessary for the construction of the work provided for under plans and specifi-
cations for that Improvement on 10th Avenue Overlay ; otherwise
known as
S.F. No, 166-105-10 M$AS 105 10th Avenue . located between- m_p_ inn
and CSAH 17 in Shakopee.
being approximately 2.181 tulles in length.
The bid of Midwest Asohalt Corn_ in the amount of S 257. 687. 12
appeared to be the lowest bid received, subject to final audit, and on motion by
Councilman and seconded
by Councilman ' it was
voted by said City Council to recommend to the Commissioner of Hiahways, as
Agent for said City, that: (said contract be awarded to the lowest responsible
bidder) or (X4XAt)dXM�;¢1�kX7t.�tflY�'Pc4ti>.
Attest:
City Clerk/Administrator Chairman, Clty Council
IN TESTI!IONY WHEREOF, I have hereunto set my hand and affixed my official
seal this 18th day of July 19 88 .
City Clerk/Administrator
Recrn ndatlons Award to hest responsible bidder.
ql�i- AtH Fnnl nnn�
RESOLUTION NO. 2931
A Resolution Accepting Bid On
10th Avenue Overlay Project
S.A.P. 166-105-10, Project No. 1987-3
WHEREAS, pursuant to an advertisement for bids for the 10th-
Avenue Overlay Project, bids were received , opened and tabulated
according to law , and the following bids were received complying
with the advertisement:
Midwest Asphalt Corp. $257 , 687 . 12
Hardrives, Inc . $272,840 .06
Wm. Mueller 6 Sons $279 ,908.25
Alexander Const. Co. $310 ,315 .81
Valley Paving, Inc . $322 ,493 .61
AND WHEREAS, it appears that Midwest Asphalt Corp. , P. O. Box
338 , Hopkins, MN 55343 is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1 . The Mayor and City Clerk are hereby authorized and
directed to enter into a contract with Midwest Asphalt Corp. , in
the name of the City of Shakopee for the improvement of 10th
Avenue by bituminous concrete overlay, according to the plans and
specifications therefore approved by the City Council and on file
in the office of the City Clerk.
2 . The City Clerk is hereby authorized and directed to
return forthwith to all bidders the deposits made with their
bids , except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been
signed.
Adopted in session of the City Council of
the City of Shakopee , Minnesota, held thus day or
19_.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
t 9_.
City Attorney