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HomeMy WebLinkAbout09/27/1988 TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE, MINNESOTA SEPTEMBER 27, 1988 Mayor Dolores Lebens presiding 1] Roll Call at 7:00 P.M. 21 Community Youth Building 3] 1989 Proposed Budget (bring budget received September 6th) a] 1988 Budget/Tax Levy b] City Hall Staffing - bring memo received with 9/12 agenda C) Legal Services - bring memo received with 9/12 agenda d] Community Recreation Funding - bring memo received with 9/12 agenda 41 Other Business: a] b] 5] Adjourn John K. Anderson City Administrator . al Memo To: Shakopee City council From: Ed Dressen Subject : Youth Center Bui _dine/Scouting Date- 9/23"88 Introduction The shakopee Community Youth Building/Scoutinc (and other structured _youth activities} which the council approved for Lions Park is now a ao. F.11 donations have been obtained. Background/Siting The ground breaking for this building is scheduled for October 2nd, 1988 at 2: 00 p.m and the Council is invited to attend and participate. I have attached the site plan indicating where the Lions and the scout organizations would like to construct this building• The location is not the site originally discussed with the council at our initial presentation. the site selection switch was made because it will save about $10 , 000 . 00 on sewer and water installation and, the proposed location is more visib:e and reduces the possibility of vandalism to the building. Mr. Munchoew is not in favor of this location because he feels it is no•_ in black and white on the park master plan. rrespective, the Lions and scouts first chcice for the building site is directly North of the swimming pool . It reduces capital outlay by $10,000 . 00 and provides for more security. Our original site location is not recommended by the Lions C=ub or the Scout organizations which will utilize the buildina. however, if that is all the Council will permit, we will have to utilize it. doino so will delay the prciect as we will have to obtain an additional $13, 000. 00 donation. It is our intention to turn the buildina over to the City of Shakopee and have the Scout organizations lease it from them for one dollar per year. The Scouting representative will sign a maintenance agreement and be responsible for all maintenance. It is the groups wishes that: ( 1 ) the city of Shakopee includes this building in their insurance policy. It will cost the city $192. 00 per year. (2) The Scouting organizations will provide liability and contents insurance. (3) The Council authorizes the waiver of all building permit fees for this project. (3 ) The scouting organization is 3 Council , pane two. requesting That the council and/or D'ality Commission continue to donate util .`__es to this organization as they de -he Boy Scout building. The pro 's of the site location requested have been previc:.asly stated, security, visit -lity , economics. The con' s of the rec_nested site boat -ior. is that it is not in black and white on the park master play. and Georae has mentioned that he feels the location may interfere with a possible location for a community recreation: center-. I should mention that the building will be officially designated as the Shakopee Lions Community Youth Center Building. This does not restrict the use of tele building to Scouting only, i`. will meet the needs of any structured youth organization within the community such as FFA, Happy Hour Circle, Aunt Betsy's Chocolate Chip Club or any other supervised youth function that does not interfere with scheduled Scout functions. the basic theme for our fund drive has been that we believe structured _youth activities lays the foundation for good citizenship and ultimately provides better employees for business and industries. Business and industry evidently found merit in this analysis and has donated in excess of $80, 000 . 00 to make this project viable. We hope the Snakopee City Council also finds merit in this analysis and helps us make this project economically feasible by allowing us to locate this facility North of the swimming pool as shown on the site location map. Irrespective of the Councils decision, the Lions Club, the Scouting organizations, the persons firms and corporations who have supported this program wish to thank the council for their conceptual approval and support of this project to date. your support reflects favorably on your community commitment as elected officers of our city. Respectfully, Ed Dressen -77 F ...Lti i� �/'- _ �. ., ;� it�.,-,��•-i _ -_= I -4w. - ---------- ---- - - - - - - -- - i tl ' i �I t � I, r bz:. Ji i RESOLUTION NO. 2963 A RESOLUTION AUTHORIZING THE LEASING OF CIT:-Y PROPERTY FOR A COMMUNITY YOUTH BUILDING WHEREAS, Boy Scouts of American Cub Scout Pack 218 has undertaken the construction of a Community Youth Building in the City of Shakopee; and WHEREAS, the Shakopee City Council finds that the City of Shakopee will benefit from the construction of a Community Youth Building in the City of Shakopee; and WHEREAS, the Shakopee City Council finds that this location for the proposed Community Youth Building is on City property located adjacent to the Lions Park parking lot; and WHEREAS, the construction of a Community Youth Building at the location would be in accordance with the long-range plans for the park area. NOW, THEREFORE, LET IT BE RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City Council does hereby authorize the proper City Officials to execute a lease agreement with the Shakopee Cub Scouts for the lease of City property for the construction of a Community Youth Building, with the following conditions which shall be included in the lease agreement: 1) A Community Youth Building shall be constructed on the leased property to be used by the Cub Scouts, Girl Scouts, Brownies, Weblos and other structured youth organizations. 2) The City shall approve the final plans before construction begins. 3) Appropriate insurance shall be carried to protect the City of Shakopee. 4) That the property be kept in an orderly manner. 5) Other conditions recommended by the City Attorney which are normally included in a lease agreement. Adopted in session of the Shakopee City Council of Shakopee, Minnesota, held this _ day of , 1988. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1988. City Attorney LEASE AGREEMENT THIS INDENTURE, made this _ day of 1988, by and between the City of Shakopee, a Minnesota municipal corporation (hereinafter designated and referred to as "Lessor") , and Boy Scouts of American Cub Scouts Pack 218 (hereinafter designated and referred to as "Tenant") . WITNESSETH: WHEREAS, Lessor is the present owner of the fee title to the land located in the County of Scott, State of Minnesota, legally described on Exhibit A attached hereto and made a part hereof and the improvements to be constructed thereon (said land and improvements) being hereinafter (referred as "Premises" or "Demised Premises") , and, WHEREAS, Lessor desires to lease said Premises to Tenant, and Tenant desires to hire and take the Premises from the Lessor. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and for further good and valuable consideration which each of the parties hereto acknowledge as adequate and sufficient, the parties hereto agree as follows: ARTICLE I. DEMISING CLAUSE 1. 1 Lessor, for and in consideration of the rents herein reserved, and the covenants and agreements herein contained on the part of the Tenant to be kept, observed and performed, does, by these presents, demise and lease to Tenant, and Tenant hereby hires and lets from Lessor, the Demised Premises, all in accordance with the terms, covenants and conditions herein set forth. 1.2 Tenant shall have and hold the Demised Premises, and all improvements now or hereafter constructed thereon as they shall be, as of the date hereof, without any liability or obligation on the part of Lessor to make any alterations, improvements or repairs of any kind on or about said Demised Premises for the term of the within Lease. Tenant agrees to maintain the Demised Premises and all parts thereof in good and sufficient state of repair. ARTICLE II. TERM 2 .1 The term of this Lease shall commence on the day of 1988 and shall continue thereafter through and inclusive to 12 :00 o'clock noon on the _ day of 1988, unless sooner terminated as herein set fourth. ARTICLE III. RENTAL 3 . 1 In consideration of the leasing, aforesaid, and provided said use as set forth in Article IV. continues, Tenant agrees to pay to Lessor at Shakopee City Hall, annual rental in the sum and amount of One and no/100 Dollars($1. 00) . ARTICLE IV. USE 4. 1 The Demised Premises shall be used for purposes of a Community Youth Building to be used by the Cub Scouts, Girl Scouts, Brownies, Weblos, and other structured youth organizations, in and about the Demised Premises. Tenant shall not use or occupy the Demised Premises or knowingly permit the Demised Premises to be used or occupied contrary to any statute, rule, ordinance, requirement or regulation applicable thereto, or in any manner which would substantially diminish the value or usefulness of the Demised Premises or any part thereof. ARTICLE V. INSURANCE 5.1 The Tenant shall, at the Tenant's sole cost and expense, keep insurance on all buildings or structures erected upon the Demised Premises, and fixtures therein equivalent to the full replacement value thereof against (a) loss or damage by fire and (b) such other risks, of a similar or dissimilar nature, as are or shall be customarily covered with respect to buildings or structures similar in construction, general location, use and occupancy, including, but without limiting the generality of the foregoing, windstorm, hail, explosion, vandalism, riot and civil commotion, damage from vehicles and smoke damage and such other coverage as may be deemed necessary by the Lessor, providing such additional coverage is obtainable and provided such additional coverage is such as is customarily covered with respect to buildings and structures similar in construction, general location, use and occupancy as are, or shall be, constructed on the Demised Premises. These insurance provisions shall in no way limit or modify any of the obligations of the Tenant under any of the terms or provisions of this Lease. 5.2 The Tenant shall also, at the Tenant's sole cost and expense, but for the mutual benefit of the Lessor and the Tenant, maintain (a) general public liability insurance against claims for personal injury, death or property damage occurring upon, in, or about the Demised Premises and on, in or about the adjoining lands, streets and passageways, such insurance to afford protection to the limit of not less than the maximum amount for which claim may be made against a municipality, which at the time this Lease is entered into as Six Hundred Thousand and no/100 Dollars ($600,000.00) per person and Six Hundred Thousand and no/100 Dollars ($600, 000.00) per incident. Should that amount be changed by the legislature the Tenant will provide insurance affording protection to the Lessor in the new amounts. Should by Court action the limitations on amounts of claims that may be made against a municipality be removed, the Tenant shall provide such amounts of insurance as the Lessor shall from time to time by written notice require. Moreover, should the Lessor determine that it is in its best interest to require Tenant to provide insurance over and above the amounts hereinbefore set forth, the Lessor shall give Tenant written notice thereof and the Tenant shall provide proof of such additional insurance within thirty (30) days of said written notice. 5.3 All policies of insurance relating to fire, windstorm and similar coverage shall name the Lessor as the co-insured. 5.4 All policies of insurance shall be written in companies satisfactory to the Lessor and shall be written in such form and shall be distributed in such companies as shall be reasonably acceptable to the Lessor. Said policies shall be delivered to the Lessor endorsed "premium paid" by the company or agency issuing the same or accompanied by other evidence satisfactory to the Lessor that the premiums thereon have been paid, not less than ten (10) days prior to the expiration of any then current policies. said policies shall also contain language whereby the Lessor shall be notified in writing by the insurer of any cancellation of said policy. 5.5 The Tenant shall insure the contents of any building or structure occupied by the Tenant, against loss or damage by fire, windstorm or other casualty for such amount as Tenant may desire agrees that such policy shall contain a waiver of subrogation clause as to the Lessor. The Tenant waives, releases and discharges Lessor for all claims or demands whatsoever which Tenant may have to acquire in the future, arising out of damage to the destruction of Tenant's contents occasioned by fire or extended coverage risk whether such claim or demand may arise because of the negligence of the Lessor, its agents or employees or otherwise, and Tenant agrees to look to insurance coverage only in the event of such loss. ARTICLE VI. 6. 1 It is further agreed that Tenant will pay for all charges for water, electricity, light, heat, gas, power, sewer, or other utilities furnished to said premises. Tenant assumes all risks upon availability or interruption of such utility services except for causes within the reasonable control of Lessor. The rent and other obligations hereunder shall not abate, and this Lease shall not terminate as a result of unavailability or interruption of said utilities. ARTICLE VII. REPAIRS 7. 1 The Tenant covenants throughout the terms of this Lease and any renewal terms, at the Tenant's sole cost and expense, to take good care of the Demised Premises, including building and improvements now or at any time erected thereon, the equipment, fixtures, motors and machinery thereof, the sidewalks, curbs, roadways, parking areas, and fences, and to keep the same in good order and condition, and shall promptly, at the Tenant's own cost and expense, make all necessary repairs interior and exterior, structural maintenance, ordinary as well as extraordinary, foreseen as well as unforeseen, including specifically, but not by way of limitation, all repairs made necessary by the use made by Tenant of the Premises. When used in this provision, the term "repairs" shall include replacements or renewals when necessary, and all such repairs made by the Tenant shall be equal in quality and class to the original work. The Tenant shall keep and maintain all portions of the Demises Premises and the sidewalks adjoining the same in a clean and orderly condition, free of acamulatiam of dirt, ruthish, s and ice. ARTICLE VIII. COMPLIANCE WITH LAWS 8. 1 The Tenant covenants through the term of this Lease, at the Tenant's sole cost and expense, promptly to comply with all laws and ordinances and the orders, rules, regulations and requirements of all federal, state and municipal governments and appropriate departments, commissions, boards and officers thereof, and the orders, rules and regulations of the Board of Fire Underwriters where the Demised Premises are situated, or any other body now or hereafter constituted exercising similar functions, foreseen or unforeseen, ordinary as well as v extraordinary, which may be applicable to the Demised Premises, and the sidewalks and curbs, if any, adjoining the Demised Premises or the use or manner of use of the Demised Premises. The Tenant will likewise observe and comply with the requirements of all policies of public liability, fire and all other policies of insurance at any time in force with respect to the building and improvements on the Demised Premises and the equipment thereof. ARTICLE IX. MECHANICS LIENS 9. 1 The Tenant shall not suffer or permit any mechanics liens to be filed against the Demises Premises or any part thereof by reason of any work, labor, services or materials supplied or claimed to have been supplied to the Tenant. ARTICLE X. INTENT OF PARTIES 10. 1 It being the intention and purpose of the respective parties hereto that all costs or expenses of whatever character or kind, general and special, ordinary and extraordinary, foreseen or unforeseen, and of every kind and nature whatsoever that may be necessary in or about the operation of the demised Premises, shall be paid by the Tenant. 10. 2 The Tenant covenants and agrees that if it shall at any time fail to pay any costs, as defined above, or take out, pay for, maintain or deliver any of the insurance policies above provided for, or shall fail to make any payment or perform any other act on its part to be made or performed as in this Lease provided, then the Lessor may, but shall not be obligated so to do, and without notice to or demand upon the Tenant and without waiving or releasing the Tenant from any obligations of the Tenant in this Lease contained, pay any such imposition, effect any such insurance coverage and pay premiums therefore, and may make any other payment or perform any other act on the part of the Tenant to be made and performed as in this Lease provided, in such manner and to such extent as the Lessor may deem desireable, and in exercising any such right to pay necessary and incidental costs and expenses, employ counsel and incur and pay reasonable attorneys fees. All sums so paid by the Lessor and all necessary and incidental costs and expenses in connection with the performance of any such act by the Lessor shall be payable to the Lessor on demand, together with interest thereon at the lessor rate of twelve (12%) percent per annum or the maximum permitted by law from the date of making of such expenditure by Lessor. ARTICLE XI. DEFAULTS OF TENANT 11. 1 If, during the initial term of this Lease or any renewal term (a) the Tenant shall fail to continue the use of the Demised Premises, or (b) make an assignment for the benefit of creditors, or (c) a voluntary petition be filed by the Tenant under any law having for its purpose the adjudication of the Tenant a bankrupt, or (d) a receiver be appointed for the property of the Tenant by reason of insolvency of the Tenant, the occurrence of any such contingency shall be deemed a breach of the Lease and this Lease shall, iosofacto upon the happening of any said contingencies be terminated and the same shall expire as fully and completely as if the day of the happening of such contingency were the date herein specifically fixed for the expiration of the initial term or any renewal term, and the Tenant will then quit and surrender the Demised Premises to the Lessor, but the Tenant shall remain liable as hereinafter provided. 11.2 If, during the initial term of this Lease or any renewal term (a) the Tenant shall make default in fulfilling any of the covenants of this Lease or (b) the Demised Premises shall be left vacant or deserted for a period of thirty (30) days or (c) this Lease shall be signed or transferred in any manner, the Lessor may give to the Tenant notice of any default or of a happening of any contingencies in this paragraph referred to, and if at the expiration of thirty (30) days after the service of such notice, the default or contingency upon which said default was based shall continue to exist, when the case of a default or contingency which cannot with due diligence be cured within a period of thirty (30) days, if the Tenant fails to proceed promptly after the service of such notice and with all due diligence to cure the same and thereafter to prosecute the curing of such default with all due diligence (it being intended that in connection with a default not susceptible of being cured with due diligence within thirty (30) days the time within which Tenant is to cure the same shall be extended for said period as may be necessary to complete the same with all due diligence) , the Lessor, at its option, may terminate this Lease and upon such termination the Tenant shall quit and surrender the Demised Premises to the Lessor, but the tenant shall remain liable as hereinafter provided. 11.3 The specified remedies to which the Lessor may resort under the terms of this Lease are accumulative and are not intended to be exclusive of any other remedies or means of redress to which the Lessor may be lawfully entitled in case of a breach or threatened breach by the Tenant of any provisions of this Lease. The failure of the Lessor to insist in any one or more cases upon the strict performance of any of the covenants of this Lease or to exercise any option herein contained shall not be construed as a waiver or relinquishment for the future of such covenant or option. In addition to the other remedies in this Lease provided, the Lessor shall be entitled to the restraint by injunction of the violation, or attempted or threatened violation, of any of the covenants, conditions or provisions of this Lease. ARTICLE XII. ASSIGNMENT 12.1 The Tenant shall not assign this Lease, either in whole or in part, nor sublet or mortgage the leasehold interest of Tenant or any part or parts thereof, without prior written consent of the Lessor, which consent will be given, if at all, only to an assignment of this Lease to a non-profit corporation or entity. This condition shall not prevent the Tenant from leasing space within the Demised Premises on an hourly or similar basis for purposes connected with the use of the Demised Premises as a Community Youth building. ARTICLE XIII. SIGNS 13. 1 Tenant may erect such signs as it may deem desirable, as long as said signs do not violate the laws of the municipality in which the Demised Premises is situated. ARTICLE XIV. MISCELLANEOUS 14. 1 The Tenant covenants not to do or suffer any waste or damage disfigurement or injury to any building or improvement now or hereinafter on the Demised Premises, or the fixtures and equipment thereof. 14.2 The Tenant agrees to permit the Lessor, or its authorized representatives to enter upon the Demised Premises at all reasonable times for the purpose of inspecting the same and making necessary repairs to any facility on the Demised Premises which the Lessor maintains or operates. 14.3 The Tenant hereby agrees to indemnify and save harmless the Lessor against and from any and all claims by or on behalf of any person or persons or firm or firms, arising from the conduct or management of or from any work or thing whatsoever done in or about the Demised Premises. Tenant further acknowledges that no representation, express or implied, has been made by Lessor as to the suitability of the Demised Premises to be used by the Tenant. 14.4 All notices, demands and requests which may or are required to be given by either party to the other shall be in writing. All notices, demands and requests by the Lessor to the Tenant shall be mailed by United States Mail, postage prepaid, addressed to the Tenant at the Demised Premises. All notices, demands and requests by the Tenant to the Lessor shall be sent by United States Mail, postage prepaid, addressed to the Lessor at Shakopee City Hall, Shakopee, Minnesota. 14 . 5 The Tenant, in the use and occupancy of the Demised premises and in the conduct of any business therein, shall comply with the requirements of all laws, orders, ordinances, rules and regulations of the federal, state, county and municipal authorities. The Tenant covenants that it will not use or permit to be used any part of the Demised Premises for any dangerous, noxious or offensive trade or business and will neither cause nor suffer any nuisance in, at or on the Demised Premises. 14 .6 The Tenant shall, upon termination of this Lease, for any reason whatsoever, surrender to the Lessor the buildings, structures, fixtures and building equipment upon the Demised Premises, together with all additions, alterations and replacements hereof. 14.7 The covenants and agreements herein contained shall bind and insure to the benefit of the Lessor, its successors and assigns, and the Tenant and its permitted successors and assigns. 14.8 If any term or provision of this Lease shall to any extent be invalid or unenforceable, the remaining terms and provisions of this Lease shall not be effected thereby, but each term and provision of this lease shall be valid and enforced to the fullest extent permitted by law. This Lease shall be constructed and enforced in accordance with the laws of the State of Minnesota. ARTICLE XV. RENEWAL 15.1 This Lease may be extended for additional five (5) year periods according to the same terms and conditions by written mutual agreement of the parties hereto. ARTICLE XVI. BUILDING CONSTRUCTION 16. 1 Construction of any Community Youth Building on the Demised Premises shall be commenced and allowed to continue, only after final plan approval by the Lessor. ARTICLE XVII. AUTHORIZATION 17. 1 This Lease Agreement is authorized and pursuant to Resolution No. 2953 authorizing the leasing of City property for a Community Youth building. This Resolution was adopted in adjourned regular session of the Shakopee City Council on , 1988. ARTICLE XVIII. WAIVER OF MECHANICS LIEN 18. 1 Before commencing any improvement to the Premises, or allowing any materials, labor or services to be supplied for improvement to the Premises, the Tenant shall provide the Lessor with mechanic lien waivers properly executed by all suppliers of labor and/or materials. Failure of the Tenant to provide said waivers shall constitute a breach of this Lease Agreement and shall entitle the Lessor to any and all remedies hereinbefore set forth. ARTICLE XIX. NOTICE 19. 1 During the term of this Lease and any extension thereof, Tenant shall cause to be posted in a conspicuous place on the Premises, and in a manner clearly visible to the public, a notice stating that the Lessor, the City of Shakopee, is not responsible for the cost of any labor, materials or supplies provided for use or improvement of the Premises. IN WITNESS WHEREOF, each of the parties hereto has caused this Lease to be duly executed as of the day and year first above written. CITY OF SHAKOPEE By Dolores M. Lebens, Mayor By John Anderson, City Administrator By Judith S. Cox, City Clerk This instrument was OWNER drafted by: BY Judith S. Cox, City Clerk 129 East 1st Avenue Shakopee, MN 55379 By STATE OF MINNESOTA) ) ss COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this day of 1988, by Dolores M. Lebens, John K. Anderson and Judith S. Cox, respectively the Mayor, the City Administrator and the City Clerk of the City of Shakopee, a Minnesota municipal corporation on behalf of the corporation. Notary Public STATE OF MINNESOTA) ) ss COUNTY OF SCOTT ) On this day of 1988, before me a Notary Public within and for said County and State, personally appeared and respectively the and of Boy Scouts of America Cub Scouts Pack 218, On behalf of the Boy Scouts of America Cub Scouts Pack 218. Notary Public SEP2 61988 CITY OF SI-i'`.KOPEE -Cap"Ins Ageney, Inc YOUR INDEPENDENT INSURANCE AGENTS P.O. Box 97, First National Bank Bldg.,Shakopee, MN 55379 Tel.(812)4461922 September 23, 1988 Ms.Judy Cox City of Shakopee 129 East First Avenue Shakopee, MN 55379 RE: Community Youth Building at Lion's Park Dear Judy, This is to confirm that liability coverage would be extended to the City under their League of Minnesota Cities Municipal General Liability contract for a city-owned and controlled community youth building, without additional premium charge. The property rate to add the building for coverage on their Statement of Values is currently 24C per $100 of coverage. Thank you and please be sure to notify our office when the building is completed and you wish to add this coverage. Si�\�Y. Sue Sichmeller Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: 1989 Budget/Tax levy (Informational) Council reached consensus at the last budget worksession on what the tax levy would be for 1988/89. Consensus was to levy the maximum "general" levy (limited levy) and to cancel the special levies to hold taxes down. The levy will be $1,841,366 which is an increase of $102,637 or 5.9% over 1987/88. Cancelled special levies are: $5,000 for fire relief pensions (funds to come out of the general levy) and $125,048 for debt service (funds to come from closed debt service fund balances) . The revised effect on taxes for selected parcels are (under the "old" rules of assessed value and mill rates) : Tax increase of $102,637. Estimated Market Value increase of 58. Estimated Mill Rate of 18.96. ENV EMV 1988 Est 1989 87/88 88/89 City Tax City Tax Increase 8 Increase $61,100 $63,400 $195 $204 $ 9 4.6 71,900 74,800 243 255 12 4.9 83,900 85,800 302 314 12 3.8 123,100 129,400 498 545 47 9.4 See page XII in your draft budget. 3nJ MEMO TO: City Council FROM: LeRoy Houser, Building Official RE: Budget Cuts DATE: September 9, 1988 INTRODUCTION• John Anderson and Gregg Voxland have targeted my department for the only fulltime permanent employee staff cut for purposes of budget reduction. This memo serves as a protest against this alternative. BACKGROUND: The permit fee projection for 1989 is higher by $138, 000 than 1988. Income generated by this department directly relates to the workload or, man hours, required to satisfactorily do the job and deliver the services the contractors prepay for when obtaining a permit. I would anticipate that if John Anderson and Gregg Voxland plan to reduce my Building Inspector manpower by 508 they will also reduce the permit fees by 50% to reflect the lower level of service we will be delivering. Two years ago, local builders and developers filled the Council Chambers to voice their displeasure with the level of staffing (1 1/2 inspectors) , given the fact that a large percentage of permit fee revenue is transferred to the general fund. My Department understands the need from a political standpoint the necessity to hold the line or reduce the budget. However, I do feel if cuts of fulltime permanent staff are necessary, then all fulltime permanent staff should share the reduction. I don't think any one department is more important then another in the City organization and all make an equal contribution. Also, from a management standpoint this proposal jeopardizes employee motivation, not to mention the destruction of self esteem in an employee by singling out one permanent fulltime employee out of 50 or more to reduce the budget. The person targeted for the reduction is probably the most versatile employee in the City organization. He has satisfactorily worked in the Engineering Department for many years and has excelled in his job in the Building Department. He works extremely well with area contractors, developers and owners. CONCLUSION• It is my opinion the staff cuts could be made in a more reasonable manner and one that is considerably more fair then what was proposed. Further, I think cuts in other areas such as equipment, supplies, and proposed increased staffing is a more reasonable approach. Just for your information, the $16, 000 reduction as proposed in my staff time will result in decreased taxes on a house valued at $ 70, 000 - reduction of $2.30 $ 80, 000 - reduction of $2 . 80 $ 90, 000 - reduction of $3 .30 ACTION REOUESTED: Leave my fulltime Building Inspector at fulltime. LH:cah �ryto? l�AtIoN A JJCITY OF SHAKOPEE INCORPORATED 1870 129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 553791376 (612)4453650 September 27, 1988 Mr. & Mrs. Jaime Gerold 238 E. 4th Avenue Shakopee, MN 55379 Dear Mr. Gerold: It has been brought to my attention that a portion of the City sidewalk along Sommerville that fronts on your property at 238 E. 4th Avenue has been removed. I would like to inform you that per Section 7. 06 Subdivision 3 of the City of Shakopee City Code, it is a misdemeanor to remove a sidewalk without first obtaining a permit from the City Administrator and City Engineer (copy of applicable code attached) . In this case, if you had submitted a request for a permit to remove the sidewalk it would have been denied because the remainder of this block of Sommerville has sidewalks on both sides of the street and also due to its close proximity to Central Elementary School and St. Mark's Catholic church. I am hereby ordering you to replace the sidewalk that was removed, within 30 days or be faced with a misdemeanor fine, which carries a maximum penalty of $700. 00. Prior to installing the sidewalk, a permit should be obtained from the Engineering Department and the sidewalk should be installed according to standard City specification. If you fail to replace the sidewalk, the City may choose to do so for you and assess you the costs to construct the sidewalk, in addition to the misdemeanor fines. Please contact me at 445-3650 to discuss your plans for correcting this situation. Sincerel 1\, David E. Hutton City Engineer DH/pmp SIDEWALK cc: Mayor Lebens The Heart Of Progress Valley AN EOUAL OPPORTUNITY EMPLOYER