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HomeMy WebLinkAbout12/01/1987 MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-Agenda Informational Items DATE: November 25, 1987 1. The proposed 1988 League of Minnesota cities Legislative Policies and Priorities were approved as drafted and presented to City Council at the November 17th meeting. There were no controversies over any of the issues. 2. we are making a slight modification to the agenda. Rather than "receiving and filing" the correspondence we are proposing that we "acknowledge receipt of." This will be listed on the agenda for consent items and I will be asking that you "acknowledge receipt os"trather avoidthan "receive land file. The purpose of this g g many items that do not need to be permanently filed. 3 . Item No. 9E from the November 17 , 1987 agenda 111987 Pavement Preservation - overlay Project No. 1987-11" needs a minor correction. Although the staff memo addressed a chance order in addition to a partial payment, the action reauested did not. Staff did include in the minutes the approval of the change order (Change Order No. 1 for an additional $800.00) . If Council disagrees with staff taking this liberty the motion should be reconsidered and amended and readopted at the December 1, 1987 meeting. 4. During the budget session Council asked why the $8,000 contributed by Maurice Stans hadn' t been used to purchase playground equipment. The playground equipment has been in place for about a week in Stans Park. Please take note of it the next time you drive by. 5. Attached is a copy of the utility bill we received from Leo McGovern. Leo is still insisting that we should nay for some damages incurred in the 1980 Holmes street Project. This was reviewed by both Ken and Jerry Wampach and we are no longer pursuing this. Leo' s delinquent bills . are simply placed on the tax rolls. 6. Attached is an update from Dennis Kraft regarding the application of David Brown for the redevelopment of the \ Merchants Hotel site. 7. Attached is a compilation of tax increment financing (TIF) information that we pulled together at the request of Dolores Lebens. The only new sheet is pace two which lists all the bond issues on one page. Please note that three of the larger issues are revenue bond issues and are not backed by general obligation. Also note in the footnotes that the dollars figures included represent principal payments only and not interest payments. You must look at subsequent sheets to determine total revenue generated from the districts and total revenue available after principal and interest payments. 8. Attached is a letter from representative Bill Frenzel responding to our concerns about the automatic Gramm-Rudman budget reductions which fall particularly hard on programs that assist cities. 9. Attached is an announcement from the League of Minnesota Cities regarding a sign-up sheet for serving on their legislative committees. Joe, as a new Councilmember, you are eligible to sign up for these committees so please call me if you have some interest. 10. It now appears that the old prison site will not be acquired by the Minnesota Department of Transportation for a truck It facility. The State Department of Administration is obtaining new appraisals for sale of the property to the highest public bidder. 11. Attached is an info item requested by Jerry Wampach making some direct comparisons on the proposed $9 million St. Francis Regional Medical Center bond issue. 12. The Shakopee Eagle are renewing their gambling license for raffles. They meet the requirements of the City Code. 13. Attached is the monthly calendar for the month of December. 14. Attached are the Planning Commission and Board of Adjustment and Appeals agendas for the December 3, 1987 meetings. 15 . Attached are the Planning Commission and Board of Adjustment and Appeals minutes from their November 5, 1987 meetings. 16. Attached is the Engineering Department's status report. CITY OF SHAKOPEE vlRsr ao L i STORM DRAINAGE BILL SH"A�II E �✓tim os+;«o A i FOR: fM7 �y i SES ACCOUNT NUMBER FROM ' see AMOUNT � suac 127001142061 'CITY ,OF hHAKUPEE neF 4 ARI 61.29 129-£-K5T 15T–'KVEiv ' BIWNOPERIOD SHAKOPEE, HN 55379 FROM TOy- TO' LED L MCGUVERN 6 w 21B W IST ST SHAKOPEE MN 55379 MAKE CHECK PAYABLE TO:�A�1.,"F'✓� CITY OF SHAKOPEE mus SHAKOPE 61 .2911- A DUE 27-0!�0�.•�}/L4_ 2[pC—�J —b DATE I 1 I REMINDER—THIS ACCOUNT IS PAST DUE. PLEASE PAY PROMPTLY! KEEP THIS STUB FOR YOUR RECORDS RETURN THIS PORTION VAR1 PAYMENT l� MEMO TO: John K. Anderson, City Administrator FROM: Dennis R. Kraft, Community Development Director RE: Update on Brown Downtown Development Proposal DATE: November 24, 1987 Within the past few months Mr. David Brown has approached the City and indicated an interest in possibly constructing a building on property presently owned by Mr. Gene Brown which is located on Second Avenue at the site of the former Pehlam (Merchants) Hotel. Mr. Brown originally provided the City staff with certain perameters of what type and value of building that might be constructed and also information on the potential value of the construction. Mr. Brown indicated he was interested in exploring the possibilities of using tax increment financing for this particular project. City staff subsequently met with the City's financial consultant, Springsted Inc. and tax increment information was generated. Copies of this information have since been provided to Mr. Brown and the City staff is awaiting the receipt of a written proforma from Mr. Brown on the potential dimensions of the project. Once this information is received and analyzed the City will have a clearer picture of what is being sought and what kinds of tax increment could be generated by the project. The City Council/HRA will be kept apprised of significant events in this process as they occur. TO: John K. Anderson, City Administrator FROM: Gregg Coxland, Finance Director RE: Tax Increment and Other Information DATE: November 16, 1987 Introduction Attached is information in response to Dolores Lebens' Letter dated 11/10/87. The three sections are numbered to correspond to the question in the letteY #� Section 2. age 1. Shows outstanding tax increment bonds and funds on hand. Page 2. Shows anticipated future tax increment collections. Page 3. Springsted projections for debt service and revenues for new bonds scheduled for sale. Page 4. Springsted comment on funding for the new bonds. Page 566. Update on outstanding bonds. ecti 8. Extracts from 1988 Budget showing fund summary' for. each fund. �n ection 9 Extract from 1987 6 1988 Budgets showing Park ReseYr a Fund 7 actr r the last three years. city a`_ Sbakopee D. Lebens Lt. 11110187 Question 2. Z—/ Iax.increment Debt Ouwcanding TIF bonds S funds w hand Novmeer 33, 1987 Master Mart Domtew Track Metal H£Aiae District 1-6 District f1 District g3 District g4 District 86 District 02 _________________________________________________________________________________________________________ Origiral district life 25 25 8 25 25 Remaining district life 17 20 ] 24 17 Bonds Lasued 79A Spee. Rev.- 5,30D,Doo Bonds mu standing 12187 41720,000 Finalma uzixy 4/1/93 Reserve C 4,616,503 Comment REFUNDED 2 Bonds Issued HiRlse 370,O0D Bands oorstandle, 12/37 33D,000 Final maturity 211193 Funds on band 335,659 3 Bonds issued Refund. Spec. Raw.* 3,160,D00 Bonds nuc.randIn, 12187 2,860,O q tOD Final ma urt2/1190 Ross— 752,332 a Bonds issued Ivck Sp. Rev.- 4,200,000 Bonds o _standing 12/87 3,820,000 F invl maturity 2/1194 Funds on band 21,D25 5 Bonds i ued 84A G.o.TIF 2,490,000 Banda outstanding 12/87 2,000,000 Final maturlty 2/1190 Funds on band 12/31/86 2,246,637 Comment REFONDED 6 Bonds issued 86A G.O.TIF Re£ 2,105,000 Bond. outstanding 12187 1,930,000 F ictal haturity 2/1198 Funds onhand 345 ] Bonds Saawd 06A G.0.TIF 500,000 Bonds outstanding 12/87 500,000 Final maturity 211101 Funds on band 4]5,]09 8 Brntia I.sued 86B G.O.TIF 1,645,000 Bonds ourstanding 12/87 1,645,09D Final maturity 21111 Tunes oa bend 79 5 Hooch issued 87A G.O.TIF 2,660,000 Bonds ou,standing 12/87 2,660,000 Final ..it, 211195 Foods on hand 0 10 Bonds issued 87B G.O.TIF 1.600,000 Bonds o 'arandfng 12187 1,600,000 Finalv iry 2/1103 Funds oathand D Comment lien Iaave ------------------------------------------------------------------------------ Total Ootstandsng 7,535,000 2,860,000 0 3,820,000 500,000 330,000 Total = Tx- deb: 8.665,OOD Total SnecRev TIF debt 6,680,DDD ------------- Grand Fecal TIF deux 15.345,000 Neter: Saecial Revenue TIF debt is not G.O. sad is not an obligation of the City or HILk Brno f bonds I. sD[ginel Rsrt project, CN 83 and v - .,at. 2. BTP.ise Landa , - .,atom 6 Levee Drives 3. Refunded issue #1 4. Oredmvl Trans, i e far land write oow 5. Track affair. Smprovmenta (road.). 6. Refund S. ve g4. ]. Shakopee Valley Mesal project. 8. Holmes ba .,.. Ind AV. Parking Lot, 169 Bridge. 9. Domntews ..ri.rreer...... - 10. Upper Valley are= drainage S, 169 bridge. Bonds for too domarman project care sold after n a ocreation of thes nester district and -_here wd to be paid off aolelyr £ aountoan district Deb_ outavandingiaprincipal only, Sprumsted Appendix IIIFar effect of principal and interest. -ty of Shakopee D. Lebens Ltr 11(10187 Duestiw 2. Z�Z n Inc- x Debt asticlyated f... SIP collectlws. Fove Lai 13. 1987 Meet D..— track Metol strict {/ Total District District 93 District I6 Dlattic2 eb ➢-stilet 82 -- -- ?roj..red Near- 1987 lncrement value 14,754,711 323,768 9,927.620 288 019.370 Times 110 mills O.ss 0.11 0.11 0.11 0.11 ----_________----_________----______________ so:wal increment 2,]50.)03 1.623.019 35.614 1.092.038 32 06.131 times years remalnin8 17 20 3 24 11 _________________________________________________________________ Total Increment 36.732.860 27.591.321 712.290 7.644.261 76D 784,2R2 No=tal r r debt principal uW interest. See Spr-nbxted ptojectlrna fee r — and surplus Snakopee Valley Moral project (DSatr-ct Y6) not complexed or started � xs APPENDIX III - � ) � \ - - } \ ! ( ft : e ° _ % 2 ! ! ; ! ( 10 \ § ! ! ! \ [ \ \ & R ! \ & k \ \ \ } ! ! « : EIE ; k ( 2ss ! ! ! ! ! ! ! ! ! ( \( } \ } \ ! ! ! ! ! ! ! ! ! ! ! s ; E : ! \ $ $ f ! ! \ & \ & : \ \ ® } 2 £ & ( ¢ $ ( ( } ( ( } ( } } \ ! { - § \ ( � � � _ • � ! ! ! ! ! § ! \ ! r ! ! ! ! ! ! E - \ , ; I \ { / \ \ _ - - - - _ _ _ , , , � _ � _ � \ k \ \ ! ! - - - - - - I - - -- - - - : Page OFFICIAL STATEMENT $1,600,000 CITY OF SHAKOPEE, MINNESOTA GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES I987B Introductory Statement This Official Statement contains certain information relating to the issuance of $1,600,000 General Obligation Tax Increment Bonds, Series 1987B (the 'Bonds" or the "Issue") by the City of Shakopee, Minnesota (the "City"). The Bonds are general obligations of the City for which the City pledges its full faith and credit and power to levy direct general ad valorem taxes without limit as to rate or amount. In addition, the City pledges tax increment income from the City's Housing and Redevelopment District 41. Authority and Purpose The Bonds are being issued pursuant to Chapters 273 and 475, Minnesota Statutes. Proceeds of the Bonds will be used to finance a portion of the Upper Valley storm sewer project and design costs for a bridge mini-bypass. The composition of the bond issue is as follows: Upper Valley Storm Sewer Construction Costs $1 ,406,000 Mini-Bypass Design Costs 150,000 20,000 Costs of Issuance 24.000 Allowance for Discount Bidding Bond Issue $1 .600.000 The City anticipates financing the remainina estimated $2,000,000 of construction costs associated with the storm sewer project in 1988. Those costs are also expected to be financed through the issuance of general obligation tax increment bonds. Security and Financing - - The Bonn's are general obliactions of the City for which the City pledges its full faith and credit and power to levy direct general ad valorem taxes without limit as to rate or amount. Additionally, the City pledaes tax increment income from all of its tax increment financing districts within Housing and Redevelopment District ##- Debt service on the Bonds is expected to be paid entirely from tax increment income derived from Housing and Redevelopment District 111. An analysis of tax increment income expected to be generated within the redevelopment disTrict '^ �roximateay approximately $3.2 million will be available annually through 1994, with Opp $1.1 million available annually thereafter through 2005. Currently, this income is being used to pay approximately $2 million annual debt service on the City's existing Tax increment debt through 1994. The estimated average annual drawdown for payment of the debt service on this Issue is $205,000. Annual Calendar Year Debt Service Payments Including This Issue (continued) fG.O. Debt Su000rted by Revenues Principal Year Principal & Interest 87 (at 11-2) $ Paid $ Paid 19 10,000 19,335.00 1969 10,000 16,580.00 1990 15,000 22,595.D 1991 15,000 21 ,375.25 1002 15,000 20„120.00 1993 15,000 19,826.25 1994 15,000 7,495.00 1005 20.000 20.910.00 Total 115,000 $159,237.50 Special Obligation Debt In November, 1979, the City issued $5,300,00 pecial Obligation Tax Increment Bonds, Series 1979, to finance the construction/�oo'f loca)wnd site improvements related to the .. _ K mart Corporation distribution cente(focility, described on page I I of this Offici(2 Statement. The bonds were secure"y a pledge of di�tax increment revenue from th�- defined project area, and a ouarantee by K mart Corporation for a payment of up to 25% of total principal and 2502 of total interest, in the�event tax increment revenues are insufficient at any time. The 1979 issue had serial bonds due April 1, 1984 through 1993, totaling $1,830,000 and term bonds due April 1, X2001, in the amount of $3,470,000. On September 18, 1984, the City Council authorized and subseauentJZ issued $3,140,000 Tax Increment Revenue Refunding Bonds, Series 1984, to refund in advance of maturity remaining obliga9ions of the 1979 Bonds. The City placed in escrow sufficient funds to pay when due'the debt service on the 1979 Bonds. The 1984 Refunding Bonds be paid from income aenerated by TIF District 91. The 1984 Refunding Bonds are special obligations of the City's 4ousing and Redevelopment Authority and do not constitute a charge against the general creditor taxing power of the Authority or the City of Shakopee. Summary of Direct General Obligation Debt including This Issue Less: Net Gross Debt Service Direct Debt Funds- D_gt General Obligation Debt Supported By Taxes and Special Assessments $4,230,000 $2,309,589 $1 ,920,'.• !3 General Obligation Debt Supported By Tax Increment and Revenues $8,780,000 $ 380,188 $8,--9 612 ` Debt service f�ds are as of October 30, 1987 and include money to pay both principal and interest. BILL FRENZEL 8120 Peru AVENUEL GSOLID Tie xo D�S,eia MixxEso,n BLOOMINTON,MN 55431-1326 612-89NBDD e 1026 LONGwoeix BUILDING 202-225-1521 Congroo of the Enitea * a teo,. gouge of RtprwntatibeO Wasbing on, MC 20515-2303 RECEIVED November 10, 1987 NOV 1 31967 Mr. John Anderson CITY OF ,,, : City of Shakopee 129 East First Ave. Shakopee, MN 55379 Dear Mr. Anderson: Thank you for your letter expressing your concern with a possible Gramm-Rudman sequestration or budget cuts in a deficit reduction package. You are thoughtful to remind me of the crucial importance of funding for cities. At this time I cannot guess what funding level is likely to prevail. The Executive and Legislative branches are now engaged in unprecedented summitry which could lead to lower levels of spending than contemplated in either house' s budget. The priority here is to reduce deficits. We will try to do it reasonably, but as is often the case, some other important priorities may be treated less well. Your input will be very helpful as this frustrating budget process continues. Thanks again for your letter. Yours very truly, Bill Frenzel Member of Congress BF:gm 78eL ,oi _9dmavoit . - n09a3JRA ado 7, -. - 99gorisn2 3c ,�ii� .9c:: iaal3 las? eSL eCE2L 'IM ,s9go"dP, :aoaa9baA .Ii] Ib9Q 9ldia30:i b �f1lW nI9'1nJ'a awy pniaaslgx9 3� 19L Iuoy ao:. uoy Y-OfidT AI !J7 ub9a 7ioi no s ni 23uo 1n01lJd ao !sc:1ba139un9a ^r.sbu'-T-:n:�wa� Lbirulo 9�f7 1" =m �'nl-73-u of J--, puodl 975 uoy .9p5ADsq j .axillo lot _,nibau3 ;0 9D�611ogmi o3 y;aAi_ al L9ve( onlbaul 7bdw -a�9up Joan-,!) 1 9mi1 al!'J JA bynn�aq won s'" ajdsnBld 9v.'.1sfelp9.L `Jab SvlluosxR 9d'T .iltv93q 10 alfw9l a9wol of 6s9L bLuoo n:.idw yaicmnue bsln9ba�9ay-:u ni .19pbud 319auod aadlis al 59lb1gm91^.Or .[ .dj "J.Rlbn9q^ 3i ab o7 yas LCiw 9W .Slluilab 93uUi3 o7 ai grad 7lrxoiaq adT :11613ogmi -rsdlo 9m0=_ ,baso a41 n913o ai as cud ,yic.,noabsa _aa: b91s9a7 ad �7-nr a::ilisoiac 13pbud prilsa7aua3 aidl as Luiglsd ,uov ac LLiw lugni auoy .a9179L auoy mo! :.ibps a'[ubd- .aqunxjaoo aa_aoaq ,'{Lux: ya9v aluoy L9Sn9'S3 Ula Rs9ionoo 10 up:`Ei A Yi . E R H VE9 E Calling all city officials Now is the time to sign up for legislative committees Would you like to help shape the League's legislative policies and priorities? The involvement of local officials is a key component of the League's legislative success. Local officials contribute to this success by identifying issues, studying and recommending solutions, voting on legislative policies at the Legislative Policy Adoption Conference, and through personal contact with their legislators. LNC legislative policies have high credibility with legislators because they know that the policies are determined through the involvement of many local officials.. The League encourages elected and appointed officials from throughout the state to sign up for a committee. There are six legislative committees dealing with different subjects. The committees are: GENERAL LEGISLATION AND PERSONNEL discusses tort liability and insurance, purchasing authority, open meetings, mandates, charitable gambling, licensing of contractors, competitive bidding issues, personnel, PERA, emergency medical services, veterans' preference, and military leave issues. LAND USE ENERGY ENVIRONMENT, AND TRANSPORTATION covers wastewater treatment, solid and hazardous waste, ground and surface water management, land use (planning, annexation, eminent domain, and adverse possession) , energy conservation, and transportation issues. REVENUE SOURCES deals with municipal finance, property tax law, local government aid, and audits and financial reporting issues. DEVELOPMENT STRATEGIES discusses general development issues including tax increment finance, industrial development bonds, . redevelopment, economic development authorities, and housing. I ELECTIONS AND ETHICS deals with election and ethical issues, such as voter participation and a uniform election day policies for example. FEDERAL LEGISLATIVE handles issues in conjunction with the development of the National League of Cities national municipal policy. Policy areas are fiscal, development, environment, and transportation. In May, 1988, the League's president will appoint new legislative committee members. The committee appointments are for a two-year period (1988/89) that coincides with the state's biennium. Everyone requesting to serve on a legislative committee will definitely be placed on a committee. The League strives to achieve balanced representation on each committee so we can't guarante you will be placed on the committee of your first choice, but every effort will be made to do so. To apply for a legislative committee, please fill out the form below and return it to Lynda Woulfe, League of Minnesota Cities, 183 University Avenue East, St. Paul, MN 55101. ------------------------------------------------------------------- PLEASE RANK YOUR PREFERENCE FROM 1 (FIRST) TO 6 (LAST) . I would like to serve on: Development Strategies Elections and Ethics Land Use, Energy, Environment T Personnel and Public and Transportation Safety Revenue Sources Federal Legislative Name Title Address City, Zip Home phone ( ) Work phone ( ) Return to Lynda Woulfe, League of Minnesota Cities, 183 University Avenue East, St. Paul, MN 55101. NBMO TO: John K. Anderson, City Administrator FROM: Dennis R. Kraft, Community Development Director RE: Impact of Proposed St. Francis Regional Medical Center Tax Exempt Bonds DATE: November 23, 1987 INTRODUCTION• Councilman Wampach requested additional information on the financial impact of the proposed $9 million St. Francis Regional Medical Center Bond Issue on the City of Shakopee. (Benedictine Health Systems) Below is a cost comparison on matrix which depicts both City and Benedictine Health System (BHS) costs for 1987 or 1988 Bond Issues. The increased rate of interest is the result of the City's bond being non-bank qualified. Year of Bond Sale Amount City Cost BHS Cost 1987 $9,000,000 *estimate additional *estimate $15,400 to bond interest cost reimburse City for of $15,400 additional bond interest costs. *$6,000 administrative fee 1988 $9, 000, 000 *additional bond *an amount equal to interest costs/not the additional bond possible to deter- interest costs mined at this time. incurred by the Would have to be City on its 1988 calculated at time bonds. of sale. Would probably exceed *$6,000 1987 costs by a administrative fee factor of 2 to 3. Please contact Dennis Kraft if you have any questions on this. L d a K N N r mh] J0 .. y,. .. p o n o o r r roMro row ° 9 aroa �d CD Jon K N N r J o n J n n J O n .• Ow oC P. oG rY* oo 0 � o0K o0K H A b Y' ro 3 r 3 r 3 d n K 3 r' � n m J O O O d w £ rt wrto ro � m 3 (D 3 �� o y n W N r l0 N K rt fD JF3 tl JnR7 M O r o o0 n o 7 HS M r' 7 C 5 'd pK `tlm0 ?j � 3 Y'W d M w ° k m w N rt r ro W n t Q nnz nnn m OrY* £ Or* xl n f K K m K H awY atj w3 a NN rcn r in m r N a H K � N 01 l9 N y BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN December 3, 1987 Chairwoman 'VanMaldeghem Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Approval of November 5, 1987 Meeting Minutes. 4. 7:30 P.M. PUBLIC HEARING: To consider a variance to exceed the allowed 185 square feet of signage by 223 square feet, for a total of 408 square feet of signage upon the property located at 232 Marschall road. Applicant: William Brandt Action: Variance Resolution #512 5. 7:40 P.M. PUBLIC HEARING: To consider a variance to allow a 0' front yard setback from Bluff Ave. instead of the required 30' setback to build a restaurant/snack bar on top of an existing brick structure at 1251 E. 1st Avenue. Applicant: Wallace Bakken Action: Variance Resolution 4513 6. 7:50 P.M. PUBLIC HEARING: To consider a variance to allow one temporary real estate sign to be 128 square feet instead of the allowed 18 square feet and two temporary I.D. signs of 8 square feet in lieu of one 24 square foot sign which is allowed at 1255 Marschall Road. Applicant: Country Village Apartments Action: Variance Resolution #514 7. Other Business 8. Adjourn Douglas K. Wise City Planner NOTE TO THE B.O.A.A. MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Doug Wise on the Monday or Tuesday prior to the meeting. 2. If you are unable to attend the meeting, please call the Planning Department prior to the meeting. .y TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN December 3, 1987 Chairwoman VanMaldeghem Presiding 1. Roll Call at 7:30 P.M. 2. Approval of Agenda 3. Approval of November 5, 1987 Meeting Minutes 4. Final Plat Approval - Stonebrooke Action: Recommendation to City Council 5. Approval of 1988 Meeting Schedule 6. Discussion a. Amendments to Zoning & Subdivision Ordinance b. Revised Sign Ordinance 7. Other Business 8. Adjourn Douglas Wise City Planner NOTE TO THE PLANNING COMMISSION MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Doug Wise on the Monday or Tuesday prior to the meeting. 2. If you are unable to attend the meeting, please call the Planning Department prior to the meeting. /S PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 5, 1987 Chairwoman VanMaldeghem called the meeting to order at 7: 35 P.M. with Comm. Foudray, Czaja and Rockne present. Also present were Douglas K. Wise City Planner; Dennis Kraft, Community Development Director; Jon Glenne, Planning Intern and Steven Clay, Councilmember. Foudray/Rockne moved to approve the posted agenda. Motion carried unanimously. Foudray/Rockne moved to approve the minutes of October 8, 1987. Motion carried unanimously. PUBLIC HEARING - VARIANCE RESOLUTION NO. 509 - MOVING EXISTING SIGN WITHIN 4 ' OF THE FRONT PROPERTY LINE LOCATED AT 300 EAST IST AVENUE Foudray/Czaja moved to open the public hearing. Motion carried unanimously. The City Planner reviewed the background of the request for a variance by the City to resolve a design problem caused by relocation of access to the Professional Center Building in conjunction with the downtown improvement project. The new driveway access will require a relocating of the sign further south but maintaining its 4' setback. This is due to the design of the street. Discussion was held relating to other options for the sign location, but visibility is a problem making other locations unacceptable. Czaja/Rockne moved to close the public hearing. Motion carried unanimously. Foudray/Czaja moved to approve Variance Resolution No. 509 allowing a 6' variance from the required 10' setback according to the Sign Ordinance. This relocation is necessitated due to the downtown redevelopment project. Motion carried unanimously. PUBLIC HEARING VARIANCE RESOLUTION NO. 510 - CERTAINTEED CORPORATION BUILDING MATERIALS Foudray/Czaja moved to open the public hearing. Motion carried unanimously. The City Planner reviewed the background of the situation. The Certainteed Corporation building is constructed with a steel front and the City Code allows only masonry or wood exterior materials to be used on the front.m This was caused by an B.0.A.A. November 5, 1987 Page 2 oversight when the building permit was issued. Proper adjustments have been made to insure this will not happen again. The cost to reconstruct with the proper materials would be approximately $10 ,000 to $15,000 in order to bring this into proper zoning code. The setback is approximately 150 feet. The possibility of additional landscaping being implemented in order to lessen the effect of the steel from the roadway was discussed. Foudray/Rockne moved to close the public hearing. Motion carried unanimously. Czaja/Rockne offered resolution No. 510 for approval for the following reason: The variance is the minimum necessary to resolve a hardship placed on Certainteed resulting from an error in the issuance of a building permit. Additional landscaping on site for screening purposes will be implemented as negotiated between City Staff and Certainteed. Motion carried with Foudray opposed. PUBLIC HEARING - VARIANCE RESOLUTION No. 511 ANCHOR GLASS CONTAINER CORP. BUILDING MATERIALS FOR GLASS RECYCLING EQUIPMENT BUILDING Czaja/Rockne moved to open the public hearing. Motion carried unanimously. the City Planner reviewed the background of the request. Anchor Glass is proposing to build a recycling building with metal skin, smaller in comparison to the existing building. The ordinance gives two criteria which must be met in order to grant the variance. This proposed building will be visible from County Road 83. Frank Reed, Personnel Director for Anchor Glass, stated that they want to build a recycling building to be installed and completed by next spring, and would like to make it consistent with their other building. Howard Jacobson, Metro Building Systems, stated that corner area is all metal constructed buildings. The hardship would be to match the proposed construction to the presently existing materials used in the building. At a distance of 400' it would be hard to tell the difference between concrete painted or metal. B.0.A.A. November 5, 1987 Page 3 Discussion was held regarding the building materials in the area. The office portion and the batch house, the tall building are currently masonry. the proposed building is 20' high. Discussion was held relating to the hardship being the continuity of blending the appearance of the site. The backdrop along the side are metal siding. An effect of architectural harmony is the purpose of this. Foudray/Rockne moved to close the public hearing. Motion carried unanimously. Czaja/Foudray offered Variance Resolution No. 511 for approval with additional landscaping beyond the requirements of Section 11.33, Subd. 5C being required on site to screen the building from County Road 83. Motion carried unanimously. Chair VanMaldeghem advised the applicant of the 7 day appeal process. Discussion was held regarding the intent of the ordinance for aesthetic improvements. Czaja/Rockne moved to adjourn. Motion carried unanimously. The meeting adjourned at 8:38 p.m. Douglas K. Wise City Planner Peggy Swagger Recording Secretary PROCEEDING OF THE PLANNING COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 5, 1987 Chairwoman VanMaldeghem called the meeting to order at 8: 49 p.m. with Comm. Foudray, Czaja, Rockne and Schmitt present. Also present were Douglas K. Wise, City Planner; Jon Glennie, Planning Intern; Dennis Kraft, Community Development Director and Steven Clay, Councilmember. Schmitt/Czaja moved to approve the posted agenda. Motion carried unanimously. Schmitt/Foudray moved to approve the minutes of the October 8, 1987 meeting. Motion carried unanimously. Schmitt/Czaja moved to approve the minutes of the October 22, 1987 meeting. Motion carried unanimously. PUBLIC HEARING - CONSIDER AMENDING CODE CHAPTER 12 Schmitt/Czaja moved to open the public hearing. Motion carried unanimously. The City Planner reviewed the background of the issue to consider exempting churches, schools, local government buildings, clubs and other non-profit organizations from having to pay Dark dedication fees. Foudray/Schmitt moved to close the public hearing. Motion carried unanimously. Foudray/Czaja moved to recommend the approval of Ordinance No. 233 as prepared 'by the City Attorney. Motion denied with Schmitt, Czaja, Rockne, VanMaldeghem opposed. Schmitt/Rockne moved to recommend to the City Council that the Planning Commission moved unfavorably on the Ordinance; and that with the risks in dealing with this type of an issue we do not want to .give up our right to deal with this on a case-by-case basis. Motion carried unanimously. The concerns of the Planning Commission lie in permanently giving up rights and it may be that private non-profit organizations could construct a building for profitable_ uses, as an example. The Citv Planner reviewed the background of the fin=al plat for Meadows 1st Addition by meritor Develc=meat llorz. Discussion was held regarding the grading plan. Schmitt/Czaja moved to approve the final plat of Meadows 1st Addition subject to the following conditions: Planning Commission November 5, 1987 Page 2 1 . With the replatting of Outlots A and B the drainage and utility corridor must be shown as a separate Outlot and dedicated to the City. 2. The grade on Minnesota Street between 11th Ave. and Lot 25, Block 3, shall not exceed 6%, all other street segments shall not exceed the 5% maximum allowed by code. 3. Execution of a developers agreement for construction of required improvements: A. Street lighting to be installed in accordance with the requirements of the SPUC Manager. B. Water system to be installed in accordance with the requirements of the SPUC Manager. C. Sanitary sewer and storm sewer to be installed in accordance with the requirements of the design criteria and standard specifications of the City of Shakopee. D. Local streets and street signs within the plat shall be constructed in accordance with the requirement of the design criteria and standard specifications of the City of Shakopee. E. The developer agrees to reimburse the City for costs associated with Vierling Drive equivalent to the costs for a 36 foot residential street. Cost sharing to be dertermined by the City Engineer. F. The Developer agrees to petition for improvements to 11th Avenue and to waive the right of appeal of assessments against Lots 12-23 Block 3 and Lot 1 Block 1 (improvements to include curb, gutter, street and storm sewer) . G. The additional 20 feet of right of way along County,, Road 79 dedicated with the plat for a trail system will count toward park dedication requirements. The Developer shall pay the City $6375 in lieu of park dedication to account for the difference between the land dedicated and that required by code. The payment in lieu shall be refunded to the Developer upon dedication of the remaining required land for park purposes. 4. The old well located in the northwestern section of Outlot B must be abandoned according to Mn Dept. of Health requirements and certified as such prior to filing of the final plat. Planning Commission November 5, 1987 Page 3 1. Approval of title opinion by the City Attorney. 6. The developer shall provide a recordable agreement stating that not more than 100 of the plat within the R-2 zone will be developed into "vin homes. 7. The right-of-way for 11th Avenue between P-'innesota and Dakota Streets must be vacated, but easements will to be maintained. 8 . An access permit must be obtained from the County -ngineer for access to County Road 79 . 9. A sidewalk along Vierling Drive will be required and must comply with the design criteria and standards of the City of Shakopee. 10. The developer will be responsible for grading of plat (as Per preliminary drainage plan) . 11 . The following change must be made to the final plat prior to filing• - Lot 5, -look 1 must be numbered on plat. 12. No direct access from individual lots to `%_ie^ling give and Count) Road 79 will be allowec. --ots 12 & 13, 21cc : 3 will not be allowed direct access to 11th Avenue. 13. No - _c ng permits wi: l be issued for O"-lots _. & 3 anti' :Ley have been reD_atted. Motion ___ _ _ed unanimously. The City Plannerthe easement vacation between Lots '_ & 10, _lock 1 , Weina^ tc s. Addition. Foudray/nockne moven to inform the City Council _haz ropcsed e-_ nt .-_aeon is In_ _.._._ ___ ,. „ w_ _. the _ ' s Discussion was held regarding the need to retain an easement on the new property line to maintain the same easement policy accross the community. The City _ anner stated that the staff review of the lot split indicated there was no need for an easement along the new lot line. Schmitt/Czaja moved to amend the motion to permit the abandonment of easements as shown in exchange for a new easement between the redefined parcels 9 & 10. Motion carried with Foudray and Rockne opposed. Motion as amended carried unanimously. Planning commission November 5, 1987 Page 4 The City Planner reviewed the background of the issuing of building permits to property not abutting a public right-o£-way. A map showing all private roadways within the City was viewed. Discussion was held on the approval by the city and standards/criteria to be set. If a roadway is not recognized as an approved way there will not be a building permit issued. City Engineering staff is working on a definition & criteria for granting approval of an acceptable private way. Schmitt/Rockne moved to table any action on this issue until City Engineering has presented this Body with an aceeota'ble set of private way standards. Motion carried unanimously. Discussion was held relating to screening in the fence on the rear of the Eaman Builders property. Schmitt/Rockne moved to remove the reouirement for the screening factor of the fencing on she South property line on the property. Motion carried unanimously. Schmitt/Rockne moved a ten minute recess at 4 : 55 p.m. Motion c=arried unanimously. City n? anner went over the changes to the zoning code. -iscussion was held re_arding the wording In 2. ) Section 11 .03 Subd. 3 to show that the longer side should be the side yard. Sta_`f was directed to change the wording to become consistent rri th the entire Code relazin.g to the narrowest sidebeing considered the front yard. 3. ) Section 11 .03 Subd. 6C, E and = was d-scussed in relation to t. e _.inumum scuare footage accessory bu-ldings. 20 . ) _e_.zon 11 . 60 Suod. c e_ar_ng to Bulk Stora_<-e - d1rect _- _. storage _anx '- _n in -he Pasz n__ cn - ___- _mendmenT is -...t _-+ on 12. 07 Subd. 1 3 1 1 _ __ ers so two-way street.,. 2. Staff will add a provision to ch=ange . _a =. ements in tine ---2_ zone for m=ajor commercial recreation use=s to require a co±;ditigra use oerml _. a k will _lae every commerce-_ . e.._ _a zlonal use - .. a CCnditional use - _ ___t . Planning Commission November 5, 1987 Page 5 Discussion was held regarding the elimination of the URD district. This will be further discussed at a later date. Staff will set a public hearing on the zoning code changes to , be held the first meeting in January, 1988. Foudray/Schmitt moved to table the sign ordinance. Motion carried unanimously. The Community Development Director reviewed the Resolution to recommend to the City Council certain changes in the Tax Increment Plan. The change is to add project costs to the engineering and design for the Mini By-pass, Highway 169 project and the Upper Minnesota Drainage Project. Council has set December 1 , 1987 for the sale of bonds. Foudray/Schmitt moved the adoption of the Resolution of the Shakopee Planning Commission Relating to the Proposed Amendment of the Housing and Redevelopment Authority's Redevelopment Plan for its. Minnesota River Valley Housing and Redevelopment Project No. 1 and of the Tax Increment Financing Plans for Tax Increment Financing District Nos. 2, 3, 4, and 6 Therein WHEREAS, the Shakopee Housing and Redevelopment Authority's proposed amendment of the Redevelopment Plan for its Minnesota River Valley Housing and Redevelopment Project No. 1 and of the Tax Increment Financing Plans for existing Tax Increment Financing District No. 2, 3, 4, and 6 therein (hereinafter called the "Plans") have been submitted to the Shakopee Planning Commission (the "Commission" ) for the Commission's written comment thereon pursuant to Minnesota Statutes, Section 469.027 ; and WHEREAS, the Commission has reviewed said Plans: NOW THEREFORE, BE IT RESOLVED, BY THE SHAKOPEE PLANNING COMMISSION, that the Commission recommends approval of the Plans to the Shakopee City Council for purposes of the above-referenced statute. Adopted: November 5, 1987. Motion carried unanimously. Planning Commission November 5, 1987 Page 6 Schmitt/Rockne moved to proceed with sending the letter complimenting Shakopee Ford on their sign as drafted by Staff. Motion carried unanimously. The City Planner gave an update on City Council' s action on the Planning Commission' s recommendations. A request was made to Staff to formally notify Certainteed Corporation by registered letter that they are not in conformance with the ordinance relating to exterior storage. Staff has been requested to plat the grades of various streets within the City for possible further study. Schmitt/Foudray moved to adjourn. Motion carried unanimously. The meeting adjourned at 10:49 p.m. Douglas K. Wise City Planner - Peggy Swagger Recording Secretary MEMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City Engineer SUBJECT: Monthly Status Update DATE: November 25 , 1987 The following is a summary of projects currently under construction. Downtown Streetscape Project: Phase I of this project is complete with the exception of the lighting installation. As reported previously, delivery of materials is delaying portions of the installation. In addition to finishing the lighting there is some minor clean up work remaining. At their November 25, 1987 meeting, the Downtown Committee recommended that the benches be stained in lieu of the current natural wood appearance. Engineering will be obtaining quotes on this proposed work and return to Council for consideration. Heritage Place: This project is complete with the exception of the bituminous wear course that was specified to be constructed in 1988. Vierling Drive : Work is progressing on the water systems improvements. Work is completed on the sanitary sewer. Most of the grading is complete with the exception of backsloping in the area of the bluff. KA/pmp STATUS --- - ]---�i-----1----11---- ---- ----1I---- - 1 - -------- ---- -- ----------- --- ------------ - A-l-a---- l IIII---- I---- ----- ---- ---- ----------------------- ---- ----- ---- --- 1 - - ----=a-------- ---- ---_1---- _--- ---- ---- --- - -- ---- ---- ----1----1-------- ---- 1 ------$- - - I-----m-e----- ---- - --- ----1---- - - - = - ------ ---- - ----- --------- 7-1 --- l------ --- --- - -- ----- ------------ ---- -----1------------------- ® --- ----- -J---- ---- ----1--------- ------- -1 ® ------ ----�-� _ � a - -- ---- --a- -- - -- - A- --------- ---- -----� --------a--------- - -- - ---- ------ - ----- --s- ---- -- - ---- -------------------- ----- --------- --a-- ----- ----- ----- ----- ----- II ----1----- ---- ---- ---- -- ----_- - ----------®-- -- ® R as SE E --- 1---- ►------- --1 - -- ---- --;- s- 1-- -1----1 �� - - - ------- ----1---- --;- -- -- - -- -� 5�--�---- I---- I---- I----1-------------------1 as - ----- ---- ----�---- I---- I---- I----1----1 : ----- ----1--------- ----�-- -ASS-- - ----� ----- ---- ---- ----- - -s_1---- 1 1---- I----- ---- ----- ---- ----- ----- ---- 1---- =s 1 ----- ----- ---- ----1----1 == 1 = _gs- I---- --- ---- ---- --------- --s- -- - --g-� �g ----- - ----- -- - ---------------------- -� -- -- - ---- I-- -�- a a � - --- -- n ! 1 P ! --- -----�---- ---------� a J_ ----- - ----�-- 99 -------e------ ---- -- --- - -- c ® s a � - -- 1--`- --'-1---- ---- ----- ----- ----- ----- -- ---- ----g- ---- -------$------1---- AgI-- ------- - --=- ----1---- --�- ---- --s-- -- - --- -- -off v TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Session December 1, 1987 Chairperson Leroux presiding 1. Roll Call at 7: 00 P.M. 2 . Approval of November 4, 1987 Meeting Minutes 3 . An Amendment to the Redevelopment Plan for Minnesota River Valley Housing Redevelopment Project No. 1 Amendments to Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 2 , 3 , 4 and 6 Within the Project Area. 4. Resolution Authorizing T.I.F. Pledge Agreement 5. Other Business 6 . Adjourn to December 8 , 1987. Dennis R. Kraft Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 4, 1987 Chairman Leroux called the meeting to order at 9:24 with Comm. Wampach, Clay, Lebens and Vierling present. Also present were Ken Ashfeld, City Engineer; Douglas K. Wise, City Planner; John K. Anderson, City Administrator; Judith S. Cox, City Clerk; Barry Meyer, Acting Assistant City Attorney and Dennis Kraft, Community Development Director. Vierling/Clay moved to accept the special call. Motion carried unanimously. Lebens/Vierling moved to approve the minutes of the October 14 , 1987 meeting. Motion carried unanimously. The Community Development Director discussed the need to issue $1 ,600,000 in General Obligation Tax Increment Bonds for the purpose of providing partial funding in the Upper Valley Storm Sewer Construction Project, for the mini by-pass design cost and related expenses. The Upper Valley Storm Sewer Project is within the tax increment project area, but not in a tax increment district. Commissioner Lebens expressed her feeling that this matter should be tabled until the new Council is operating. It was discussed with input that the development is a large tax base and by being allowed to begin will generate new revenue from these new residences. Ron Langnessof Springsted, Inc. stated that there is a problem marketing straight revenue bonds. The concern is that there may be no backup on these bonds and this is not a viable option. Vierling/Wampach moved to recommend that the City Council adopt Resolution No. 2827 and authorize the bond offering for December 1 , 1987• Roll Call: Ayes: Clay, Wampach, Vierling, Leroux Noes: Lebens Motion carried. The Community Development Director reviewed the request to consider certain Amendments to the Indenture respecting the HRA's $5,300,000 Special Obligation Tax Increment Bonds, Series , 1979 , dated November 1 ,. 1979. This is a customary request and may result in a better rating for the bonds and improvment of security provisions. Vierling/Clay offered Resolution No. 87-8 Approving an Amendment to the Indenture Relating to the HRA 's $5, 300 , 000 Special Obligation Tax Increment Bonds, Series 1979. Motion carried unanimously. H.R.A. November 4, 1987 Page 2 The Community Development Director reviewed the need to hold a Public hearing on certain changes relating to the HRA's Minnesota River Valley Housing and Redevelopment Housing Project No. 1 . This is in regard to tax increment financing which would be used to finance certain improvements within the City including the "Mini By-pass"/169 Highway Bridge and the Upper Valley Drainage Project. Wampach/Vierling offered Resolution No. 87-9 Requesting the City Council of the City of Shakopee to Hold a Public Hearing on Certain Proposed Changes Relating to the HRA 's Minnesota River Valley Housing and Redevelopment Project No. 1 . Motion carried with Commissioner Lebens opposed. Vierling/Wampach moved to adjourn to November 17, 1987. Motion carried unanimously. The meeting adjourned at 10:00 p.m. Dennis Kraft Executive Director �4 Peggy Swagger Recording Secretary -il BOARD OF COUNTY COMMISSIONERS DEC- ijg&j SCOTT COUNTY, MINNESOTA Date December 1, 1987 Resolution No. 87093 CITY OF SHL YOPEE Motion by Commissioner Mertz Seconded by Commissioner Stromwall RESOLUTION NO. 87093; COMMENTING ON THE PROPOSED AMENDMENT OF THE REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1, INCLUDING PROPOSED AMENDMENT OF THE TAX INCREMENT FINANCING PLANS FOR EXISTING TAX INCREMENT FINANCING DISTRICT NOS. 2, 3, 4 AND 6. WHEREAS, the proposed Modified Housing and Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1 Including Tax Increment Financing Plans for Tax Increment District Nos. 3, 4, 5 and 6 by the Housing and Redevelopment Authority in and for the City of Shakopee was filed with the County Administrator on November 19, 1987, for review and comment by the county, under a letter from the Shakopee HRA Executive Director dated November 18, 1987; and WHEREAS, a public hearing has been scheduled by the Shakopee City Council at approximately 7:00 o'clock P.M. on December 1, 1987, at which comments or questions relating to this proposal will be received into the record; and WHEREAS, the Tax Increment Financing Review Team for the county reviewed the proposal and plan with the Shakopee HRA Executive Director on November 30, 1987; and WHEREAS, the County Board has a continuing interest regarding the appropriate use of Tax Increment Financing throughout the county. NOW THEREFORE BE IT RESOLVED, that upon the recommendations of the Scott County Tax Increment Financing Review Team, the Board of Commissioners in and for the County of Scott, Minnesota goes on record with the following comments on the aforementioned proposal: 1. That the City of Shakopee include in future executive summaries on TIF proposals, a detailed site plan drawn to scale showing dimensions, elevations and landmarks. RECEIVED BOARD C; COUNTY COA7MISSIONERS SCOTT COUNTY, MINNESOTA DEC "- 11987 Dale December 1, 1987 8709 Resolution No. CITY OF SHAKOPEE Motion by Commissioner Mertz Stromwall Seconded by Commissioner 2. That the proposed improvements encourage new housing and employment opportunities within the City of Shakopee. 3. That the County Board is concerned about the use of general obligation bonds for tax increment financing districts and the potential resulting burden on the taxpayers of the issuing entity as well as its credit rating should a district fail and the full faith and credit of a municipality be called upon to repay the obligation. 4. That the County Board is concerned over the period of subsidy for the« dis*r,-,cts, and in general, the number of years that districts such a. L4ESe will be off the tax rolls. 5. That the proposed improvements fall outside the Tax Increment Districts but within the Tax Increment Plan area, thereby providing immediate tax benefits for all taxing agencies. BE IT FURTHER RESOLVED, that given the favorable consideration of the Shakopee Housing and Redevelopment Authority and the Shakopee City Council to the concerns expressed above, the Scott County Board of Commissioners goes on record in support of the proposed amendment of the Redevelopment Plan named hereinabove. BE IT FINALLY RESOLVED, that the County Administrator is directed herewith to convey this resolution to the Shakopee City Council through its City Administrator forthwith, for placement into the record of the public hearing pursuant to M.S. 273.74, Sub.2. YES NO Koniarski X -- Koniarski Martz X o,aeck Bohnsack Martz X Stromwell 7 Martz Casey _ v Stromwall Casey MEMO TO: Shakopee Housing and Redevelopment Authority - FROM: Dennis R. Kraft, Executive Director RE: An Amendment to the Redevelopment Plan for Minnesota River Valley Housing Redevelopment Project No. 1 Amendments to Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 2, 3, 4 and 6 Within the Project Area. DATE: November 18, 1987 INTRODUCTION• One of the requirements of using tax increment financing for the design work for the mini by-pass and for partial construction of the Upper Valley Storm Sewer Project is that the redevelopment plan be amended. This proposed amendment was previously approved by the Shakopee Planning Commission at their regular November meeting. BACKGROUND• The redevelopment plan for the Valley Industrial Park Redevelopment Project No. 1 was adopted by the Shakopee City Council on January 2, 1979. Since that time five amendments have been made to the plan in order to accommodate changes in the project area. On December 1, 1987 the City Council will consider bids for bonds totaling $1,600, 000 which are anticipated to be used for design work on the proposed mini by-pass project and for a phase of construction on the Upper Valley Drainage Project. It is necessary that the redevelopment plan and the tax increment financing plans for Tax Increment Districts Nos. 2, 3, 4 and 6 be amended in order to allow the aforementioned activities to take place. This activity will not result in the creation of any new tax increment districts, but will merely allocate some of the tax increment revenue from the existing districts to the bridge design and the Upper Valley Storm Sewer Project. ALTERNATIVES• 1. Approve the amendments to the Redevelopment Plan and the Tax Increment Financing Plan as requested. 2. Do not approve the requested amendments. RECOMMENDATION: It is recommended that the Housing and Redevelopment Authority approve the resolution amending the redevelopment plan for Minnesota River Valley Housing and Redevelopment Project No. 1 and Amending the Tax Increment Financing Plans for the Tax Increment Financing Districts Nos. 2, 3, 4 and 6 Within the Project Area. REOQESTED ACTION• Offer Resolution No. 87-10 and move its adoption. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE COUNTY OF SCOTT STATE OF MINNESOTA RESOLUTION NO. 87- 10 A RESOLUTION AMENDING THE REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDE- VELOPMENT PROJECT NO. 1 AND AMENDING THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NOS. 2, 3, 4, AND 6 WITHIN THE PROJECT AREA. . BE IT RESOLVED by the Board of Commissioners (the "Com- missioners" ) of the Housing and Redevelopment Authority (the "Authority") in and for the City of Shakopee, Minnesota (the "City" ) , as follows: Section 1. Recitals. 1.01. It has been proposed that the Authority amend the Redevelopment Plan for its Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Project" ) established pursuant to and in accordance with Minnesota Statutes, Sections 469.001 to 469 .047 , and amend the Tax Increment Financing Plans relating to Tax Increment Financing District Nos. 2, 3, 4, and 6 to reflect increased project costs within the Project (collectively, the "Amendments' ) pursuant to and in accordance with Minnesota Statutes, Sections 469 .174 to 469.179 . 1.02. This Authority has caused the Amendments to be prepared and has investigated the related circumstances. 1.03. The Authority has performed all actions required by law to be performed prior to the adoption of the Amend- ments, dated as of December 1, 1987 , and the Authority has requested the written opinion of the City's Planning Commis- sion relating thereto. 1.04. The Authority hereby determines that it is neces- sary and in the best interest of the City at this time to approve the Amendments and has requested that the City Coun- cil (the "Council" ) of the City hold a public hearing relat- ing to the above-stated matters. Section 2. Approval Of Amendments. Subject to the finding, determination and approval of the Council, the Amendments are hereby approved .and adopted. Section 3. Filing of Amendments. The Authority shall cause the Amendments, as approved and adopted, to be filed with the Minnesota Department of Trade and Economic Development. Dated: December 1, 1987. Adopted in session of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota, this 1st day of December, 1987. Chairman of the Housing Authority ATTEST: Executive Director Approved as to form this day of 1987. City Attorney 2 _ MEMO TO: Shakopee Housing and Redevelopment Authority FROM: Dennis R. Kraft, Executive Director RE: Tax Increment Pledge Agreement for $1,600,000 in General Obligation Tax Increment Bonds, Series 1987B, of the City of Shakopee DATE: November 25, 1987 INTRODUCTION• The Shakopee Housing and Redevelopment Authority needs to pass a resolution which will authorize the execution of a tax increment pledge agreement relating to the above- mentioned bond issue. BACKGROUND- The Shakopee Housing and Redevelopment Authority needs to execute a pledge agreement with the Shakopee City Council for the issuance of all tax increment bonds so that all tax increment revenues generated from the varies tax increment districts are turned over to the City for bond debt service. ALTERNATIVES• 1. Approve Resolution #87-11 Authorizing Execution of the Tax Increment Pledge Agreement in the Amount of $1,600,000 in General obligation Tax Increment Bonds, Series 1987B. 2. Do not authorize the execution of the Tax Increment Pledge Agreement. RECOMMENDATION• It is recommended that the Housing and Redevelopment Authority authorize the pledge agreement. ACTION REOUESTED• Offer Resolution No. 87-11, A Resolution Approving and Authorizing Execution of Tax Increment Pledge Agreement Respecting $1,600,000 G.O. Tax Increment Bonds, Series 1987B and move its adoption. Extract of Minutes of Meeting of the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota Pursuant to due call and notice thereof a regular or special meeting of the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota, was held at the Shakopee City Hall on the lst day of December, 1987, commencing at o'clock _.M. , C.T. The following Commissioners were present: and the following were absent: The following resolution was presented by Commissioner who moved its adoption: RESOLUTION NO. 87-11 RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF TAX INCREMENT PLEDGE AGREEMENT RESPECTING $1,600,000 G.O. TAX INCREMENT BONDS, SERIES 19878 WHEREAS, at the request of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota ( the "Authority") , it is anticipated that the City of Shakopee, Minnesota (the "City" ) , will award the sale of its $1,600,000 General Obligation Tax Increment Bonds, Series 19878, dated December 1, 1987 pursuant to Minnesota Stat- utes, Section 469.178, Subdivision 2, and Chapter 475, to finance certain expenditures for public improvements under- taken by the City and/or the Authority: NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of and Commissioners City of the Shakopee, Minnesota, as follows: Redevelopment Authority in follows 1. The Tax Increment Pledge Agreement attached hereto and made a part hereof is hereby approved, and the officers of the Authority are hereby authorized and directed to take such steps- as may be necessary to execute said Agreement, in substantially the form as attached, upon approval and execu- tion thereof by the City, and to carry out and fulfill the provisions and requirements thereof. Adopted by the Board of Commissioners of the Housing and Redevelopment Authority in and for the City Of Shakopee, Minnesota, this 1st day of December , 1987 . BY THE BOARD OF COMMISSIONERS Chairman ATTEST: Executive Director The motion for the adoption of the foregoing resolution was duly seconded by Commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. TAX INCREMENT PLEDGE AGREEMENT This Tax Increment Pledge Agreement (the "Agreement") is dated as of December 1, 1987; is by and between the City of Shakopee, Minnesota ( the "City" ) , and the Housing and Rede- velopmedt Authority in and for the City of Shakopee, Minne- sota (the "Authority" ) ; and provides as follows: WHEREAS, at the request of the Authority, the City Coun- cil has on or before the date hereof adopted a resolution (the "Bond Resolution") awarding the sale of the City's $1,600,000 General Obligation Tax Increment Bonds, Series 1987B, dated December 1, 1987 ( the "Bonds" ) , to provide financing for certain public redevelopment improvements (the "Improvements" ) made or to be made with respect to the Authority' s Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Redevelopment Project") ; and WHEREAS, to provide funds sufficient for the timely payment of the debt service on the Bonds, it is necessary for the Authority and the City to enter into this Agreement: NOW, THEREFORE, in consideration of the covenants and agreements hereof between the City and the Authority, and pursuant to Minnesota Statutes, Section 469.178, Subdivision 2, the City and the Authority hereby agree as follows: 1. In order to pay the principal of and interest on the Bonds, when due, the Authority hereby pledges to the City, for deposit in the Debt Service Account established by the Bond Resolution for the payment of the Bonds, and the Authority shall pay to the City, Available Tax Increments (hereinafter defined) in amounts sufficient to pay such principal and interest, when due, and, to the extent that the Available Tax Increments are ever insufficient for such purposes, and the City, pursuant to the Bond Resolution, advances City funds to provide prompt and full payment of the Bonds, the Authority agrees to reimburse the City for such advances from such tax increments, when collected by the Authority. As used in this Agreement, "Available Tax Increments" means tax increments derived by the Authority from its Tax Increment Financing District Nos. 1 through 6 (collectively, the "Districts") within the Authority's Rede- velopment Project, excluding such tax increments from said Districts which have heretofore been pledged to the payment of other tax increment bonds or public redevelopment costs. In discharging its obligations under this Agreement, the Authority expressly reserves the right to select from year to year Available Tax Increments from one or more of the Districts and to pledge or otherwise dedicate tax incre- ments from any of the Districts to purposes other than the - 1 - payment of the Bonds upon a finding by the Authority that the estimated Available Tax Increments then remaining will be sufficient from year to year to discharge the Authority' s payment obligations on the Bonds pursuant to this Agreement. 2. An executed copy of this Agreement shall be filed with the County Auditor of Scott County, as required by Min- nesota Statutes, Section 469.176, Subdivision 2. 3. This Agreement shall become effective upon the actual issuance and delivery of the Bonds. IN WITNESS WHEREOF, - the City and the Authority have caused this Agreement to be duly approved and executed as of the day and year first above written. CITY OF SHAKOPEE, MINNESOTA By its Mayor ATTEST: B yIts City Administrator City Clerk (SEAL) HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA By Its Chairman By its Executive Directo= , 2 Certificate i, the undersigned, being the duly qualified and Execu- tive Director of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a special or regular meeting of the Board of Commissioners thereof, duly called and regularly held on December 1, 1987, with the original thereof on file in my office and I further certify the same is a full, true, and correct copy thereof, insofar as the same relates to the approval of a certain Tax Increment Pledge Agreement respecting the City' s $1,600,000 G.O. Tax Increment Bonds, Series 1987B. WITNESS my hand as such Executive Director of the Authority this day of , 1987 . Executive Director [SEAL] Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 1 , 1987 Mayor Reinke presiding 1] Roll Call at 7 :00 P.M. 2] Recess for H.R.A. Meeting 31 Re-convene 4] Liaison Reports from Councilmembers 51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 61 Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 7] Communications: *a] Pete Sames re: resignation from Ad Hoc Downtown Committee -b] John. F. Hedin, Court Services Director re: the city' s participa- tion in the Community Services Program c' 81 Public Hearings: a] 7 :00 P.M. - Vacation of utility and drainage easements in Weinandt Acres First Addition - Res. 2840 b] 7:30 P.M. - Proposed amendment of Redevelopment Plan of Mn. River Valley Housing and Redevelopment Project No. 1 and modifications of tax increment financing plars for Tax Increment Financing Districts 2, 3, 4, and 6 within the Project - Res. 2839 9] Boards and Commissions: Planning Commission: a] Shakopee Valley Square Planned Unit Development - reconsidera- tion of approval b] Amending City Code Re : Park Dedication Exemptions - Ord. 233 Ad Hoc Downtown Committee: *c] Huber Park Trail Observation Platform - Site Location Energy and Transportation Committee: *d] Home Energy Check-Up - Participant Eligibility SO�EZrySTuiwpV /i�TJ uosaapuV 'N uL{Of 'N'd OO:L 7E L86T '8 aaawaoaq 'AEpsany oT uanoCPV [£T [o [q [E : ssauTsng aag4o [ZT - uo-gdwapaH so3 spuog 4uawano3dwI V086T 2uTTTEO '8£BZ -ON 'S9H [q. aTnpagDS aa3 826T ay3 2uT4dopV 'L£8Z '0N 'sag [E. :SaousuTPap puE suOTgnTOsaH [TT 4uawaa32V aTPJAGTTEA [0. T o 996T aof s4uawpuawV o T d Pasodoad SaT4TTEdToTunN uETTTodoa,aW 3o uOT4EToossV [u. sfaTTV uT S1T=q paads 2uT4sod [w sluawauToddV suoiSSTww00 puE Sp3EO9 303 sauTTapTnO [T AVG ang SEw1STau0 sanOH TTEH 4 TO [x> aTTgowOTnV S ,aO4E3:�sTuTwpV 3o assgoand [ C. LZ ' TZ9'9L$ 30 luno'wV uT sTTT9 anoaddV IT gETS a8E3E0 2uTgEoOTGE aOj wTETO asuadxg [y. sssdAg TuTN puE 2uTssOaO SaATH 69T-Hy aoz taodaH Apn2S u2TsaQ [2 ssEdAg TumW puE 2uTSs0a0 SaATH 69T-Hy - u2TsaQ TEuTd 2uTaaauT2ug So3 TOEayuoO [z uOooN n{1EN 'Saul woa3 aouapuodsa33o0/asuodsaH [a sxuEy a2Eaoq,S Jw 3P:SV - auawdTnbg TE2TdE0 'g,daQ aaT3 [P* sTEsodo3d ao,T lsonbaH 2uipu q s , AgdanN [o ZTw3ad asn TEU014TPUOD SPOOm VqS [q TbBZ 'saH - 9-L86T SaTaaS ''spuog tuawaa Oul xey uoT1E2-cT40 TESauap 000'009 'T$ 3o aTES 2uTpav V [E (00:6 PunOaE xsaaq agnuTw OT E axV4 TTTA TTounoo) :jju4S woaj SgaodaH [OT -Z- a2Ed LB6T ' T aagwaoaa VQNROV aAILVSNHI �av November 19, 1987 Mr. Barry Stock City of Shakopee 129 East First Avenue Shakopee, MN 55379 Dear Mr. Stock: With regrets I would like to resign as a member of the Downtown Committee. Other time commitments have made it virtually impossible for me to continue serving as a member of the Committee. I have enjoyed my tenure on the Committee and whole heartily support the past and future efforts of the Committee in improving our Downtown. y/SJeerre/'ylly�/,, Pete Sames RECEIVED NOV 1 91987 CITY OF SHAKOPEE Action Retested Move to accept the resignation of Pete Sames from the Ad Hoc Downtown Committee, with regrets, and direct staff to prepare a resolution of appreciation. SCOTT COUNTY , ` I DEPARTMENT OF COURT SERVICES ] b COURT HOUSE 207 SHAKOPEE, MN 553791397 (612)9376260 Nov November 10, 1997 C/Ty 1 BIgB,� O'' S . N John Anderson, City Administrator �KOpF City of Shakopee F 129 E. 1st St. Shakopee, MN 55379 Dear John: On behalf of Scott County Court Services, I would like to extend my thanks and appreciation to you and your staff for participation in the Community Service Program. By providing an alternative to traditional sentencing, we continue to hold the offenders accountable and responsible for their actions. Without your support and the support of other dedicated individuals, this program would not be possible. Your participation as a work site is a valuable service provided to Scott County. Please accept this certificate as a token of our appreciation. If at any time our department may be of assistance, please do not hesitateto call. Sincerely, a J F. Hedin Court Services Director JFH/et Enc. Action Requested Move to acknowledge a communication from John F. Hedin, Scott County Court Services Director regarding the City's participation in the Community Services Program. An Equal Opportunity Employer 7 ,b W, p Nr Al All. CD Cl. cm Alt, on 5 1.4 CR Qz� V, ;Vw, 126 South Lewis Street Shakopee, MN. 55379 Phone: 6121445-5577 .21V oma, at� �� 6, Jblo . � MEMO TO: John K. Andercon, City Administrator ZROM: JuCtZh . S. Cox, City Clerk . : Va�:_tion of Easements in Weinandt Acres First Addition DATE': November 24, 1987 INTRODUCTION: On November 4, 1987 Council set a public hearing for December 1, 1987 at 7:00 p.m. , or thereafter, to consider the vacation of part of utility and drainage easement abutting lots 9 and 10 of Block 1, Weinandt Acres First Addition. BACKGROUND: Mr. Weinandt has received approval from the City for a lot split. The lot split will increase the size of Lot 10 and decrease the size of Lot 9. In order to construct a house on the peninsula of Lot 10, the utility and drainage easement must be vacated. The 327+ feet running from Maxine Circle south and west will not be vacated because there are telephone lines in this area. Public Works, Planning commission, Engineering, Shakopee Public Utilities and Minnegasco, Inc. have all indicated that thev have no objection to the partial vacation. Staff has determined that no drainage and utility easement is needed for the new peoperty line. The Planning Commission, however, is recommending that a new easement between the redefined parcels 9 and 10 be given to the City. I£ Council determines that an easement between the redefined parcels 9 and 10 is needed, the vacating resolution should not be adopted at this time, but brought back for Council action when the applicant provides the City with the recordable easement. ALTERNATIVES• After holding a public hearing: 1) Vacate utility & drainage easement as requested 2) Deny request for vacation 3) Request an easement between the redefined parcels 9 and 10 and direct staff to bring the proper resolution to Council upon receipt of the easement. RECOMMENDATION: Alternative No. 1,. vacate easement. ACTION REQUESTED: Offer Resolution No. 2840, A Resolution Vacating Part of an Easement in Weinandt Acres First Addition, and move its adoption. MEMO To: John K. Anderton, City .r.::;i.^.istrator FROM: Douglas K. Wise, City Planner RE: Vacation of Easements in Weinandt First Addition DATE: November 24, 1987 INTRODUCTION: _ At their meeting on November 5, 1987 the City Planning Commission recommendel approval of the vacation of easements adjacent to the common lot line for Lots 9 and 10, Block 1, Weinandt First Addition and found that this vacation is not in conflict with the City's Comprehensive Plan. BACKGROUND- Minnesota Statutes 462.356 recuires review of proposed disposal of property by the City's Planning Commission in relation to compliance with the City's Comprehensive Plan. This review includes vacation of streets, alleys and easements. The City of Shakopee's Comprehensive Plan does not specifically address easements alone lot lines within the City. In reviewing this request the Planning Commission determined that the request does not conflict with the. City's Comprehensive Plan. (Minutes attached) . PLANNING COMMISSION ItF_CJMMENDATION: The Planning Commission at their meeting on November 5, 1987 passed a motion recommending approval of the vacation of easements adjacent to th.a common lot line for Lots 9 & 10, Block 1, Weinandt First Addition in exchange for a new easement between the redefined parcels 9 & 10, and finds that the proposed vacation is not in conflict with the City's Comprehensive Plan. lt . , N - N,Ova=;e 1937 - pi :ale s' 7. ?ne Pic; -o`- aY - . .. 11th. Avenue be- __ .... ,.. .. .-_ -- _ _ -.aKG-= S-^ _-s ..._s. De '✓acct.. - _c__..._n L- v._ -o __ ma_.,-ai ned. . E.� An zcoess Dern_t ,just o--ained f ro= -he Coun-, ngineer fcr access -oCo-.aY no_c 79. :. Sidewalk lcn5 ^ _ .^, c 5 Drive .1 be eo ' red and est co- ly - __e de_ _n _. _t_. la and _-=_nca_ ds -.he __-Y Of Szakoree. - 1C. _ _ ceNleloper --: ,1 __ sponscn_e _ o (as -per ___==n>^v crz_ a__ Pl=an) . .. - -7 -i . T .`Ji ns c >nz ..,L`st De Lr.de - .m_ c J _^-or -o V--- _ '- Blcck 2 =_s- be numbere= On aja-. NO c: access _ and -5 -D - - 'Svc .,_v _ 1C , _El Oak ? , =Y;?_ aL_',-_s- -_C=__n• ` c_aL__n CS-.Peel. _c-_ -___ aYi r,00ecne _c -o - - - . _sLssi J. Was _^.c n_._ e_d _D 7­ -a- -_ s -e=_ was _.o _Ge' -- cassme= along _LL/CTaja IDDVed. Lo =-_n' seme=s as shown exc a-=c = new =_-_ ___ ..._-ween•, ._ _ _.-___nen ____s 9 _ _ _.._ K__._.._ - J-J^SeJ.. J: ' a Y �iAt N y o LD (( 611 RESOLUTION NO. 2890 /l A . RESOLUTION VACATING PART OF A UTILITY AND DRAINAGE EASEMENT WITHIN WEINANDT ACRES FIRST ADDITION WHEREAS, there exists a 10 foot utility and drainage easement along the southerly lot line of Lot 9, Block 1 and along the northerly lot line of Lot 10, Block 1, Weinandt Acres First Addition; and WHEREAS, the property owner has received approval from the City for a lot split for Lots 9 and 10, Block 1, Weinandt Acres First Addition; and WHEREAS, the property owner has requested the vacation of part of the said easements; and WHEREAS, it has been determined that additional easements will not be needed for the new property line; and WHEREAS, it has been made to appear to the Council that it would be to the best interests of the general public to vacate said easements; and WHEREAS, the Council has set a date for a public hearing at which time to consider said vacation and due notice of the hearing has been given, as prescribed by law, and WHEREAS, all persons desiring to be heard on the matter were heard at the public hearing in the Council Chambers in the City of Shakopee; and WHEREAS, the Council has been fully advised in all things. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That it finds and determines that the vacation of the easements hereinafter described is in the public interest and serves no further public need as easements. 2. That the easements described in attachment Exhibit A, attached hereto and made a part hereof, are hereby vacated. 3. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in regular session of the City Council_ of the City of Shakopee, Minnesota, held this 1st day of December, 1987. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this _ day of 1987. City Attorney KENO TO: John K. Anderson, City Administrator FROM: Dennis R. Kraft, Community Development Director RE; An Amendment of the Redevelopment Plan by the Housing and Redevelopment Authority in and for the City of Shakopee for its Minnesota River Valley Housing Redevelopment Project No. 1 Amendments to Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 2, 3 , 4 and 6 Within the Project Area. DATE: November 18, 1987 INTRODUCTION• One of the requirements of using tax increment financing for the design work for the mini by-pass and for partial construction of the Upper Valley Storm Sewer Project is that the redevelopment plan be amended. This proposed amendment was previously app roved by the Shakopee Planning Commission at their regular November meeting and by the Shakopee Housing and Redevelopment Authority on December 1, 1987. BACKGROUND. The redevelopment plan for the Valley Industrial Park Redevelopment Project No. 1 was adopted by the Shakopee City Council on January 2, 1979. Since that time five amendments have been made to the plan in order to accommodate changes in the project area. On December 1, 1987 the City Council will consider bids for bonds totaling $1,600,000 which are anticipated to be used for design work on the proposed mini by-pass project and for a phase of construction on the Upper Valley Drainage Project. It is necessary that the redevelopment plan and the tax increment financing plans for Tax Increment Districts Nos. 2, 3, 4 and 6 be amended in order to allow the aforementioned activities to take place. This activity will not result in the creation of any new tax increment districts, but will merely allocate some of the tax increment revenue from the existing districts to the bridge design and the Upper valley Storm Sewer Project. The bulk of the changes (amendments) to the plan are of a housekeeping nature, including references to the proposed 12/1/87 plan amendment and references to the decertification of District No. 5 in October, 1986. Attached are the two pages of substantive changes (the black marked portions at the bottom of page 1-18 and at the top of page 1-19) , which reflect the total costs for the Upper Valley Storm SewerProject ($3,400,000) ; the Mini By-Pass Design Costs ($150,000) , and costs of bond issuance and discount ($100,000) . This plan amendment is intended to cover both the 1987 and 1988 phases of the Upper Valley Project. The $1.6 million issue covers only the 1987 phase of the Upper Valley Project plus the Mini By-Pass Design costs and the costs of issuance and discount. If any Council member would like all of the black marked pages showing all amendments (19 pages) or the entire - Redevelopment Plan (86 pages) please contact the Community Development Director and copies will be provided. ALTERNATIVES• 1. Approve the amendments to the Redevelopment Plan and the Tax Increment Financing Plan as requested. 2. Do not approve the requested amendments. RECOMMENDATION• It is recommended that the Housing and Redevelopment _ Authority approve the resolution amending the redevelopment . plan for Minnesota River Valley Housing and Redevelopment Project No. 1 and Amending the Tax Increment Financing Plans for the Tax Increment Financing Districts Nos. 2, 3, 4 and 6 Within the Project Area. REODESTED ACTION: Offer Resolution No. 2839 and move its adoption. g � Holmes Street Storm Sewer Construction $ 941,250 Contingency - 94,125 Engineering 167 ,350 Administrative/Legal 20,700 Issuance Costs 18,999 . Bond Discount 22 ,043 $1,264,458 Total Downtown Parking Construction $ 133,000 Contingency 13,300 Engineering _ 24,000 Administrative/Legal 2,700 Issuance Costs 2,687 Bond Discount 3,118 $ 178,805 Total Downtown Landscaping Construction $. 33,000 Contingency 3,300 Engineering 6,000 Administrative/Legal 700 Issuance Costs 666 Bond Discount 774 Total $ 44,440 Bridae Environmental Assessment Worksheet Engineering $ 158,200 Administrative/Legal 5,000 Issuance Costs 2, 532 Bond Discount 2,940 S 168,6?2 Total :`otal Public Improvement Costs $1,656, 375 Less: Reinvestment Income 6,375 Total Bonded indebtedness $1,650,000 (AS MODIFIED ON DECEMBER 1, 1987) Additional public improvement costs to be incurred within Housing and Redevelopment Project No. 1 and to be financed y tax increments derived from all tax increment bdistricts within Housing and Redevelopment Project No. 1 are outlined below: 1 - ZS v Upper Valley Storm Sewer Project Construction $2,400,000 Land Acquisition 350,000 Engineering 340,000 - Administrative and Legal 70,000 Contingency 240,000 Mini-Bypass Design 150,000 Cost of Bond Issuance and Discount 100,000 Total Additional Project Costs and Maximum Bonded Indebtedness $3,650,000 In addition to the administrative costs itemized above, the Authority intends to pay from available tax increments qualifying administrative costs as may be permitted by but subject to the applicable limitations provided in the Tax Increment Financing Act. Subsection 1.8. Public Improvements and Facilities Within Housinq and Redevelopment Project No. 1. (AS ORIGINALLY ADOPTED ON JANUARY 2, 1979) The cost of the Redevelopment Project to be paid by the City, and of public improvements to be constructed by the City in aid of the Project, and the anticipated proceeds to be received by the City from the disposition of the property within the Redevelopment Project, are estimated to be as follows: a. Land Acquisition; b. Site Preparation; C. Site Improvements; d. Utilities - water , sewer, etc. ; e. Water Storage Tank; f. Municipal Well; g. Administrative and Planning; and h. Fiscal and Legal; (AS MODIFIED ON JUNE 29, 1982) Publicly financed improvements and facilities may include: a. Acquisition of properly; b. Site preparation, including demolition and clearance; C. Installation of public utilities and immrove- ments; d. Parking facilities and green spaces; e. Commercial rehabilitation; and 1 - i9 9�b Councilmember introduced the following resolution, the reading of which was dispensed with by unan- imous consent, and moved its adoption: CITY OF SHAKOPEE COUNTY OF SCOTT STATE OF MINNESOTA RESOLUTION NO. 2839 A RESOLUTION RELATING TO THE AMENDMENT OF THE REDE- VELOPMENT PLAN BY THE HOUSING AND REDEVELOPMENT AU- THORITY IN AND FOR THE CITY OF SHAKOPEE FOR -ITS MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 AND THE AMENDMENT OF THE TAX INCRE- MENT PL ENT FINANCING DISTRICT NOS. 23, 4 FOR AND 6 TO REFLECT INCREASED PROJECT COSTS. BE IT RESOLVED by the City Council (the "Council" ) of the City of Shakopee, Minnesota (the "City" ) , as follows: Section 1. Recitals. 1.01. It has been proposed and approved by the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota (the "Authority" ) , that the Authority amend the Redevelopment Plan for its Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Project" ) and it has been further proposed and approved by the Authority that the Authority amend the Tax Increment Financing Plans relating to Tax Increment Financing District Nos. 2, 3, 4, and 6 within the Project to reflect increased project costs (col- lectively, the "Amendments" ) , all pursuant to and in accor- dance with Minnesota Statutes, Sections 469.001 to 469.147 and 469.174 to 469.179. 1.02. The Authority has caused the Amendments to be prepared, and this Council has investigated the facts with respect thereto. 1.03. The Authority and the City have performed all actions required by law to be performed prior to the adop- thereofand toapproval the County and Amendments, Boardsincluding the holdingnotification a public hearing thereon. 1.04. The Council hereby determines that it is neces- sary and in the best interest of the City at this time to approve and adopt the Amendments. Section 2. Findings Relating to the Amendments. 2.01. The Council hereby finds, determines and declares that the Amendments are intended and, in the judgment of this Council, their effect will be to further provide an impetus for commercial, industrial and housing development, increase employment and otherwise promote certain public purposes and accomplish certain objectives as specified in the Redevelopment Plan and the respective Tax Increment Financing Plans. 2.02 The Council hereby finds, determines and declares that the Amendments will discourage commerce, industry or manufacturing from moving their operations to another state, will result in increased employment in the City, and/or will result in preservation and enhancement of the tax base of the City. 2. 03. The Council finds, determines and declares that development and redevelopment, in the opinion of the Coun- cil, would not occur solely through private investment within the reasonably foreseeable future and, therefore, the use of tax increment financing is deemed necessary. 2.04. The Council finds, determines and declares that the Amendments conform to the general plan for the develop- ment or redevelopment of the City as a whole. 2.05. The Council finds, determines and declares that the Amendments will afford maximum opportunity and be con- sistent with the sound needs of the City as a whole for the development or redevelopment of the Project by private enterprise. Section 3. Adoption and Approval of the Amendments. 3.01. The proposed Amendments presented to the Council on this date are hereby approved and adopted and shall be placed on file in the office of the City Clerk. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: - 2 - � b Whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor and attested to by the City Clerk. Dated: December 1, 1987 . Mayor Attest: City Clerk Approved as to form this day of 1987 . - City Attorney - 3 - Clerk 's Certificate I, the undersigned, being the duly qualified and acting City Clerk of the City of Shakopee, Minnesota, hereby cer- tify that I have carefully compared the attached and fore- going resolution with the original thereof on file in my office and further certifv that the same is a full, true and complete transcript therefrom, insofar as the same relates to the approval of an amendment of the Redevelopment Plan relating to the Minnesota River Valley Housing and Redevel- opment Project No. 1 of the Shakopee HRA and the amendment of the Tax Increment Financing Plans for Tax Increment Financing District Nos. 2, 3, 4, and 6 therein. I further certify that said resolution was duly adopted on December 1, 1987, by the City Council of the City of Shakopee, Minnesota, at a duly called and regularly held regular or special meeting thereof. WITNESS my hand officially as such City Clerk this day of September, 1987 . City Clerk Shakopee, Minnesota MEMO TO: John K. Anderson, City Administrator FROM: Douglas K. Wise, City Planner RE: Reconsideration of Roof Variance for Shakopee Valley Square P.U.D. DATE: November 19, 1987 INTRODUCTION• At the November 17, 1987 City Council meeting Mr. Wallace Bakken requested a reconsideration of condition #12 of Resolution No. 2826 and the Development Agreement approving Shakopee Valley Square P.U.D. Condition #12 states: "A variance shall not be granted for the use of required materials on the sides and roof of the recreation building and the roof sign. " At the November 17, 1987 meeting the City Council passed a motion to reconsider condition #12 at their meeting on December 1, 1987. BACKGROUND: On September 15, 1987 Mr. Wallace Bakken submitted a application for approval of a preliminary and final PUD for Shakopee Valley Square First Addition. Mr. Bakken included with his application a request for a variance to allow the use of metal for the siding and roof of the campground recreation building and a variance to allow a roof sign on the campground recreation building. The City's PUD Ordinance allows the approval of these variances as part of the final approval of the PUD. Staff recommended to the Planning Commission the granting of the variance for the metal roof, but recommended not granting a variance for the siding or the roof sign. At their meeting on October 22, 1987 the Shakopee Planning Commission recommended approval of the preliminary and final PUD with the condition that a variance not be granted for the siding and roof materials and the roof sign. At their meeting on November 4, 1987 the City Council approved the final PUD for Shakopee Valley Square First Addition with the recommendation of the Planning Commission not allowing metal siding or roof on the campground recreation building and not allowing the roof sign. The City's PUD Ordinance states: "Zoning district standards maybe negotiated in variances from district requirements granted by the City as a part of the PUD process" . The PUD Ordinance also states: "Where variances are requested, greater compatibility with surrounding land uses warrants the granting of variances" . ALTERNATIVES• 1. The City Council after reconsidering Mr. Bakken's request for the variances may pass a motion to not alter Resolution No. 2826 and the Development Agreement. 2. The City Council may offer a resolution amending condition #12 as contained in the Resolution No. 2826 and the Development Agreement to grant a variance for any of the following: the use of metal for siding, the use of metal for roofing material, the roof sign on the recreation building. ACTION REOUESTED• 1. Reconsider Resolution No. 2826, Approving the Preliminary and Final PUD Plan and the Development Agreement for the Shakopee Valley Square First Addition. 2. Amend condition #12 to grant a variance for any of the following: a) Use of metal for siding b) Use of metal for roofing material C) Roof sign on the recreation building 3. Adopt Resolution No. 2826 as amended. RESOLUTION NO 2826 A Resolution Approving the Final Plan and Development Agreement for Shakopee Valley Square First Addition Planned Unit Development WHEREAS, the Planning Commission of the City of Shakopee did approve the Final Plan and conditions to be included ,in the Development Agreement for the Shakopee Valley Square First Addition Planned Unit Development on October 22, 1987 and has recommended its adoption: and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS, the City council has been fully advised in all things. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the Final Plan and Development Agreement for The Shakopee Valley Square First Addition Planned Unit Development, described as follows; See attached. be, and the same hereby is approved and adopted with the requirements contained in the Development Agreement. BE IT FURTHER RESOLVED, that the Mayor and City Clerk and the same are hereby authorized and directed to execute said approved Plan and (Development Agreement. Adopted in d'PV session of the City Co ncil pf -the City of Shakopee, Minnesota, held this y— day of � V2/ 1987 . /V� Mayor of the City o£ Sins :opee ATTEST: n Ci.. Clerkt ofpr�ieda 6 ,t1987 day ,fW -- Cit t ney DEVELOPMENT AGREEMENT This agreement made and entered into this day of 1987, by and between the City of Shakopee, a municaipal corporation organized under and pursuant to the Laws of the State of Minnesota and located in the County of Scott and State of Minnesota hereinafter called "City" and Wally Bakken hereinafter called "Owner". WITNESSETH: WHEREAS, the Owner has made application to the City Council for approval of a Planned Unit Development to be known as Shakopee Valley Square First Addition and for the approval of a Plat of land within the corporate limits of the City of Shakopee to be known as Shakopee Valley Sqaure First Addition described in Exhibit "A" hereto attached and made a part hereof. NOW THEREFORE, In consideration of the approval by the City of the PUD and platabove referred to and other good and valuable consideration, receipt and sufficiency of which is hereby acknowledged, it is hereby agreed that the approval of said plat and PUD shall be subject to the following conditions: 1. Approval of- a Title Opinion by the City Attorney. 2. Vacation of drainage and utility easements which were dedicated in the Halo 2nd Addition.. 3. Submittal of a preliminary plat the same scale of the final plat, which shows all existing utilities. 4 . The City Engineer must receive and approve final plans and specifications for all public facilities including, but not limited to roads, sanitary sewer systems, storm sewer and grading. 5. Execution of a Develoner's Agreement for the construction of the required improvements: a) A sidewalk to be constructed along the north side of the T.H. 101 in accordance with the Design Criteria and Standard Specifications of the City of Shakopee. b) Water and electric to be installed in accordance with the requirements of the SPUC Utilities Manager. C) The developer shall agree to the City Engineer's method of apportioning the installments remaining unpaid against the plat and that the developer waives his right to appealing the apportionment. d) Installation of fire hydrants in accordance with the -requirements of the Fire Chief And City Engineer: e) Sanitary sewer and storm water system to be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee. f) A recordable document which provides the rules and regulations of the Shakopee Valley Square Campground shall be made a part of the Developers agreement to ensure that the operator of the campground has the authority to remove any occupants or equipment within twenty-four hours after the river stage reaches a point of two feet below the lowest sanitary sewer. g) Park dedication fee of $5,267 to be paid for the entire plat. 6. The Developer shall submit a landscaping plan that shows compliance with all City, D.N.R. and Lower MN Watershed District requirements (shoreline erosion control) and improvements must be completed prior to issuance of the Final Certificate of Occupancy. 7. Pedestrian walkways be designed and developed in a North- South configuration off of and away from Marschall Road. B. All structures located below the 722 ' mark are to be floodproofed. 9 . The entrance drive must be redesigned to provide a separate ' lane for stacking or large recreational vehicles during check-in. 10. Traffic circulation around the dump station must be redesigned to provide for adequate turn around and exiting space for large recreational vehicles. 11. That the applicant provide the Planning Commission with proof the permits from other agencies have been acquired. 12. The approval of these plans recognizes the granting of a variance to allow the restaurant/snack bar to be constructed on the existing foundation located within the required front yard adjacent to Bluff Avenue. A variance shall not be granted for the use of required materials on the sides and roof of the recreational building and the roof sign. 13. The requirement for 30 parking spaces be met without variance and that the facility comply with the 15 foot front yard setback required for this parking lot. 14 . In accordance with the accessory uses, the amphitheater shall be limited to campground residents with a seating capacity not to exceed 150 persons. 15. Any flooding will require a building and public health inspection thereafter. 16. 16 foot one-way and a 25 foot two way roads will be required. 17. A pedestrian lane on the vehicular bridge spanning the creek will be required. 18. a) The restaurant will be permitted use not as a part of the campground. b) Vary the setback requirement by the 30 feet required in the ordinance due to the construction of the existing facility. C) Exclude the access ramp on the South side of the building and require that the access ramp not intrude on the public right-of-way. 19 . Reference is hereby made to the fact that through this PUD the City is issuing a Conditional Use Permit under the provisions of Section 11.05, Subdivision 11 of the ordinance and set forth those terms and conditions therein. IT IS MUTUALLY AGREED that this agreement will bind both parties hereto and successors and assigns of said parties. IN WITNESS WHEREOF, the City and the Owner have caused this agreement to be duly executed on the day and year fi=st above written. CITY OF SHAKOPEE BY Mayor BY City Administrator IN THE PRESENCE OF BY City Clerk OWNER BY IN THE PRESENCE OF Its President BY Vice President and Secretary f — Page 3 of 4 pages. of 1, Block 1, Halo Second Addition, according to the recorded plat thereof, Scott ounty, Minnesota. hat part of Lots 2 and 3, Block 1, Halo Second Addition, according to the recorded plat hereof, Scott County, Minnesota, described as follows: Beginning at the northwest corner said Lot 2; thence northeasterly along the northerly line of said Lot 2, and 3, a distance 198.00 feet; thence southeasterly parallel with the easterly line of said Lo[ 2 to the outherly line of said Lot 3; thence southwesterly along said southerly line a distance of 50.00 feet; thence deflecting at an angle of 48 degrees 54 minutes to the right to the =_sterly line of said Lot 2; thence northerly along said westerly line to the point of aginning. rat part of Lot 3, Block 1, Halo Second Addition, according to the recorded plat thereof, -ott County, Minnesota, lying easterly of the following described line: Commencing- at the ,utheast comer of said Lot 3; thence southwesterly along the southerly line of said Lot a distance of 150.00 feet to the­ pointof beginning of the line to be described; thence Drthwesterly at right angles a distance of 150.00 feet to the northerly line of said Lot and there terminating. ' iat part of Lot 2, Block 1, Halo Second Addition, according to the recorded plat thereof, -Ott County, Minnesota, lying southeasterly of the following described line: Commencing the southeast corner of said Lot 2; thence southwesterly along the southerly line of said it 2, a distance of 126.00 feet to the point of beginning of the line to be described; fence deflecting at an angle of 48 degrees 54 minutes to the right to the westerly line said Lot 2 and there terminating. Int 4, Block 1, Halo Second Addition, according to the recorded plat thereof, Scott County, :nnesota. Dgether with that part of Government Lots 4 and 5, Section 6, Township 115, Range 22, Scott cunty, Minnesota, described as follows: Beginning at the northeast comer of Lot 4, Block . Halo Second Addition, according to the recorded plat thereof, Scott County, Minnesota; fence southeasterly along the easterly line of said Lot 4 to a point 310.00 feet north- 2sterly of the north right of way line of First Street and parallel with Naumkaeg Street; :ence North 79 degrees 17 minutes 51 seconds East parallel with said First Street to a ane 73.00 feet westerly of and parallel with the east line of said Government Lot 5; thence rth 0 degrees 10 minutes 51 seconds East parallel with said east line a distance of 63.30 e_; thence North 71 degrees 57 minutes 51 seconds East to the east line of said Government It 5; thence North 0 degrees 10 minutes 51 seconds East along East line to the waters edge of -e Minnesota River; thence Westerly along said waters edge to the intersection with a line scribed as follows: Commencing at a point on the east line of previously mentioned umkaeg Street 889.00 feet northerly of the southwest corner of Block 319 East Shakopee, nnesora, according to the recorded plat thereof; thence 'forth 79 degrees 17 minutes seconds East, parallel with the previc_sly mentioned first Streez 601.20 feet to the int of beginning of the line to be descibed; thence North 11 degrees 03 minutes 07 toads West, parallel with said Naumkaeg Street to the waters edge of said Minnesota .ver and there terminating. ante South 11 degrees 03 minutes 07 seconds East along the last described 'line to the fat of beginning of said line; thence South 51 degrees 41 minutes 07 seconds East to e intersection with a line 100.00 feet westerly of and parallel with tae east line of id Government Lot 4; thence South 0 degrees 04 minutes 06 seconds West along parallel ae to the northwest comer of Halo First Addition, according to the recorded plat thereof; ence South 68 de=rees 20 minutes 48 seconds East along the northeaster_, line of said _o First Addition to the intersection with a line described as -o flows: Connecting at ' northe=ast comer of said Lot 4, Block 1, Halo Second Addition.; thence South 79 degrees minutes 51 seconds West along the nor:-:=_rlv line Of said Loc = _ diszc-ce c'_ 366.35 thence Scrzh 9 degrees 36 minutes 0: t____c_ .,_ a L`r--ct c= .75 'eet; thence 81 __ __notes 03 secOncs - -c--- _ - z_ --- - - tc be c=_s-_'tea d, - n ��w Page 4 of 4 pages. CONTI-NUED FROM PREVIOUS PAGE Thence North 6 degrees 35 minutes 19 seconds East along the last described line to the point of beginning of said line; thence North 81 degrees 45 minutes 03 seconds East a dis- tance of 365.00 feet; thence South 9 degrees 36 minutes 05 seconds East to the northerly line of said Lot 4, Block 1, Halo Second Addition; thence easterly along said northerly line to the point of beginning. Together with that part of Outlot A, Halo First Addition, according to the recorded plat thereof, Scott County, Minnesota, lying easterly of the following described line: Commencing at the east corner of said Outlot A; thence westerly along the southerly line of said Outlot A a distance of 66.00 feet to the point of beginning of the line to be described; thence northwesterly to a point on the northeasterly line of said Outlot A lying 120 feet (as measured along the northeasterly line of said Outlot A) northwesterly of the east corner of said Outlot A. Commencing at the northeast corner of Lot 4, Block 1, Halo Second Addition, according to the recorded plat thereof, Scott County, Minnesota; thence southwesterly along the northerly line of said Lot 4 a distance of 366.35 to the point of beginning of the land to be described; thence North 9 degrees 36 minutes 05 seconds West. a distance of 245.75 feet; thence South 81 degrees 45 minutes 03 seconds West a distance of 365.00 feet; thence South 6 degrees 35 minutes 19 seconds West to the northeasterly line of Dutlot A, Halo First Addition according to the recorded plat thereof, Scott County, Minnesota; thence Southeasterly along said northeasterly line to the east comer of said Dutlot A; thence northeasterly along the northerly line of said Lot 4 to the point of beginning. Except that part of said Government Lot 5, described as follows: Commencing at the northeast corner of said Lot 4, Block 1, Halo Second Addition; thence Southwesterly along the northerly line of said Lot 4, a distance of 366.35 feet to the point of beginning of the land to be described; thence North 10 degrees 39 minutes 24 seconds West a distance of 189.87 feet; thence South 79 degrees 17 minutes 35 seconds West a distance of 117.28 feet; thence South 10 degrees 33 minutes 02 seconds East a distance of 177.60 feet; thence South 18 degrees 56 minutes 02 seconds West to the northerly line of said Lot 4; thence northeasterly along said northerly line to the point of beginning. 9L MEMO TO: John K. Anderson, City Administrator FROM: Douglas K. Wise, City Planner RE: Amendment to Subdivision Regulations Exempting Certain Uses from Park Dedication Fees. DATE: November 25, 1987 INTRODUCTION• At their meeting on November 17, 1987 the City Council passed a motion directing the City Attorney to redraft Ordinance #233 to require churches, schools, local government buildings, clubs & other non profits to pay park dedication fees unless waived by the City Council. BACKGROUND: On July 7, 1987 Mt. Olive Lutheran Church asked the City Council to waive park fees for churches (letter attached) . On July 14, 1987 the City Council directed staff to allow for the issuance of a building permit to Mt. Olive Church without park dedication fees being paid, pending resolution of questions regarding park dedication fees. At their meeting on October 6, 1987 the City Council referred Ordinance No. 233 Exempting Churches, Schools, Local Government Buildings, . Clubs and Other Non-Profit Organizations From Paying Park Dedication Fees, to the Planning Commission for a public hearing and recommendation. At their meeting on November 5, 1987 the Shakopee Planning Commission held a public hearing on proposed Ordinance No. 233. Following the public hearing the Planning Commission passed a motion giving an unfavorable recommendation to Ordinance No. 233 and indicated that the City should not give up it's right to deal with this on a case-by-case basis. At their meeting on November 17, 1987 the City Council directed the City Attorney to redraft the ordinance requiring park dedication fees for these uses unless waived by the City Council (copy attached) . ACTION REOUESTED: 1. Offer and approve Ordinance #233 requiring park dedication fees from churches, schools, government buildings, clubs and other non profits unless waived by the City Council. 2. Offer and pass a motion waiving the park dedication fees for Mt. olive Lutheran Church. Sc Lefs Share NOLM-T OLIVE EVANGELICAL LMU MAN C URM membea od the Wibconein EvzVeticaL Luther Synod (A.E.L.S.) the Good 911 East Shakopee Avenue NShakopee, Minnesota 55379 News of Rev. Rodney D. PudeLC parsonage Phone (612) 445-2885 921 East Shakopee Avenue Church Phone (612) 445-2872 Shakopee, Minnesota 55379 July 7, 1957 Honorable Mayor Reinke & Members Of Shakopee City Donnell 129 cast First Avenue Shakopee, Minnesota 55371 445-3650 Mr. Mayor & Council Members: This letter is being sent to you to express our concern about the upcoming staff recommendation that determines a new church project be placed on the same status as commercial projects when it comes to the city assessment of park charges. It is our opinion that since a church carries a federal, state, and Iocal tax-exempt status as a non-profit organization and the park access - charge is actuBely a fora of a tax, that churches should therefore be eY-tempt. We ask, a;, - is time, that the Council not tie church property to commercial prroper-y and that the Council es'..aolish ch=rches as an.. exe—t - item for park charges. Thank you so ver} much for your consideration in tis matter! Sincerely, Rev, Rodney Pudell Pastor Mt. Clive E', Luthe- Cnu=h RP:dp FEC IVFD copies: Mayor 3don Reinke Mr. Tom Edman JUL 91987 City Council Chambers CITY OF SNAKOPEE MRJS a m.W-- E.✓gnca L.nlran 5yret t� Tb ORDINANCE#233 Fourth Series An Ordinance of the City of Shakopee Amending Shakopee City Code Chapter 12 Entitled "Subdivision Regulations (Platting)" By Adding Certain Exemptions to B of Subd 5 of Sec. 12.07 Providing for Certain Exemptions of Required Park Dedication Fees and By Adopting By Reference Shakopee City Code Chapter 1 and Adopting by Reference Section 12.99 Which, Among Other Things, Contain Penalty Provisions THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: SECTION I: Exemption from Requirementsof B of Subd 5 of Sec. 12.07 1. A church, school, local government building, club and other non-profit organizations which carries_onats activities in and is located and based in the City of Shakopee may be exempt from the requirements of B of Subd. 5 of Sec. 12.07 by action of the City Council granting exemptions. 2. If the property has been platted and a park dedication fee has been re- corded against a parcel upon which a building permit is applied for because of any of the aforementioned, the park dedication requirement may be released without payment by action of the City Council. 3. The exemption provided hereby is not applicable to any organization building a structure that is not actually based in Shakopee and occupying and car- rying on its activities in the structure. SECTION II: Adopted by Reference The general provisions and definitions applicable to the entire City Code including penalty provisions of Chapter 1 and Section 11.99 entitled "Violations a Petty Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION III: Separability Each and every section, part and provisions of this Ordinance is separable from each and every part and if any provision, section or part is declared illegal or unenforceable by a court of law, such declaration or finding shall not invalidate any other provision, portion, section or part hereof, SECTION IV: When in Force and Effect After the adoption, signing and attestation of this Ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the date following such publication. Adopted in session of the City Council of the City of Shakopee, Minnesota held this _ day of , 1987. Mayor of the City of Shakopee ATTEST: City Clerk Prepared and approved as to form this 24th day of November, 1987 -+ City Attorney ��y eoNs MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Huber Park Trail Observation Platform-Site Location DATE: November 25, 1987 INTRODUCTION• Several. years ago the City of Shakopee received a LAWCON/LCMR Grant ($115,900) for the construction of a overlook on the Minnesota River adjacent to the State Trail and near the termination of Lewis Street. The selection of the final alignment of the proposed mini by-pass has delayed our efforts in completing this project. The City has recently received its second and final one year extension for completing the project. A grant application amendment relocating the observation platform to an alternative site was also approved by the State. BACKGROUND: On September 24, 1987 the City of Shakopee received notification from the Department of Trade and Economic Development that our Huber Park Trail enhancement project would be extended for another year. On October 6, 1987 the Shakopee City Council authorized the appropriate City officials to enter into an agreement with Westwood Planning and Engineering for the provision of landscaping and architectural design services associated with this project. Since that time, Westwood has been looking at alternative sites along the improvement project to construct the observation platform. Shown in attachment #1 is a map indicating the alternative sites considered by Westwood in their analysis. Shown in attachment #2 is a set of site criteria that Westwood utilized in determining the feasibility Of construction at each of the alternative sites. Both Westwood and staff agree that site #4, (in front of the Senior Citizen Highrise) would be the most appropriate location for constructing the scenic overlook (observation platform) . I have discussed this location with George Muenchow and D.N.R. officials and they are in agreement with Westwood's recommendation. On November 25, 1987 the Downtown Committee moved to recommend to city Council that site #4 be selected as the site for the proposed observation platform. The actual design of the observation platform will be finalized at a later date. However, I can tell you that we are investigating a gazebo type structure. Downtown streetscape elements will also be incorporated into the Huber Park Trail Improvement Project. ALTERNATIVES• 1. Move to approve site #4 (Sr. Citizen Hi-Rise location) as the location for the observation platform. 2 . Select an alternative site for locating the observation platform. 3. Request additional information from staff prior to making a recommendation to City Council. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REODESTED: Move to approve site #4 (Senior Citizen Highrise Location) as the site for the observation platform. Nh m N � A 1 !nNil li G=m 1m ice; :B 9 m me g3W O zm a �> nD - N m:0 sl 31 n--I z� 21 �n r 3i n WW�S © QMm m m m m Z p m � v >j30N`dS o m m a x x ISO r � m m m a c n m o m ° m 3ti0 D o ��� wca-�IoN �c�� q �• to zo P,7 z S� S ss lia 9 x 2 € s ceQ Imo • • • o o ° 000 o �� 1 I• ® O I * 000 0 0000 0 0 ���� Z o O ilk • • o • O o 0 0 o O �rr3 O O ® O o • o0 0 00 . 0 • • �� � I Il �C 1 MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Downtown Committee Nominations DATE: November 30, 1987 Introduction - On November 25, 1987 the Downtown Committee requested staff and City Couincil assistance in filling several vacancies that exist on the Committee. Two persons have expressed interest and are being recommended for nomination and appointment by staff. Background With the recent resignation of Pete Sames, the Downtown Committee currently has eight appointed members. One of these members annually leaves the Committee during the winter months to reside in Hawaii. A second Committee Member is expected to resign and will be requesting to be appointed as an ex-officio member in the near future. This would leave the Committee with six voting members available during the winter months. Since the Downtown Committee was set up to have between nine and twenty members, the Committee is requesting that any interested persons be nominated and appointed to the Committee as soon as possible. The City has received letters from two interested parties requesting to be appointed to the Downtown Committee (see attachment No. 1 and attachment No. 2) . The Downtown Committee's next regularly scheduled meeting is December 16, 1987 . Staff is requesting that City Council nominated Ruben Ruehle and Rev. Mary Keen to serve as members of the Downtown Committee. At the December 8 , 1987 meeting, staff will be requesting City Council to appoint these two people to serve as members of the Downtown Committee. . This would be the City' s normal two step nomination and appointment process. During the month of December, the City of Shakopee will be advertising to fill vacancies and open seats on all the respective City committees and commissions. At that time, additional persons may submit their name in application for appointment to the Downtown Committee. Alternatives 1. Move to nominate Ruben Ruehle and Rev. Mary Keen to serve as members of the Downtown Ad Hoc Committee. 2. Move to nominate and appoint Ruben Ruehle and Rev. Mary Keen to serve as members of the Downtown Ad Hoc Committee. 3. Do nothing. . Staff Recommendation Staff recommends alternative No. 1. Action R_Qu` Move to nominate Ruben Ruehle and Rev. Mary Keen to serve as members of the Downtown Ad Hoc Committee. BAS/jms �afuaa� ��'�.Gted ?/Z e�kmdict �li„zc! 705 FIRST AVENUE EAST P.O.BOX 96 SHAKOPEE,MINNESOTA 55379 445-2722 November. 24, 1987 - NQV2 51987 ` lTYOpSkr. ._7_ _ Mayon Eldon Reinke City Hank 129 1st Ave East Shakopee, MN 55379 Mayon Reinke: As a new nea.iden-t o6 Shakopee, I want to express my thanks 6or the "new” downtown! I think .it Kooks gn.eat, .is .inviting and adds a touch o6 class as weft as charm. (especiaUy the street tights 1) Thank you bon. youA work .in this project! Metan.i_e Kahteck .in6onms me that theh.e is a need 6or people to save on the Downtown ad hoc Committee. I woutd be .intenedted. As the pastor o6 Catvarty United Methodist Church, a hew Mocks 6rom the heart o6 downtown, I have a commitment to the "nei.ghbonnood." Pteaae ti6t my name as a poss.ibitity be6oae the pnopen. channeta. Thank�'you, 1 4 Kuehle ,jewelers 108 EAST FIRST AVENUE.SHAKOPEE. MINNESOTA 553]9 PHONE: 115.2298 '?oae_ber ?j, 1987 Dear Co,=il J.e1.-fter9 j It haS case to i% attention that ti::are are vacancies on the Ad Hoc Co.;nto*.;_ Co:�:.ittee. ;,S a _,^o+,a_rty o:aier :nd busine- -,m the Go:,: torra area, I rro ld like to be considered for an an^o- aeent to ca=11tee. for -C-C, icn. _E V-c NOV3 01987 CI f Y OF SH4KOPEe CoNseiv7- qd MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Home Energy Check-Up - Participant Eligibility DATE: -November 24, 1987 INTRODUCTION• The City of Shakopee currently has an agreement with Minnegasco to provide funding for 300 home energy audits over the next two year period. One of the requirements of the City of Shakopee - Minnegasco agreement is that the participants in the project be low income home owners or renters, seniors, disabled persons or other disadvantaged customers as defined by the City. We are required by the agreement to provide Minnegasco with the -City of Shakopee's definition of low income. BACKGROUND: Prior to formally initiating the home energy check-up program, the City must decide who will be eligible to participate in the program. In order to receive Minnegasco funding, the City of Shakopee must decide on the definition of a low income home owner. On November 19, 1987 the Energy and Transportation met to discuss this issue. The Committee reviewed three possible alternatives at that time. The first involved the School District's hot lunch assistance program and established participant guidelines. (See attachment #1) . Shakopee Community Services also utilizes these guidelines for swimming pool fee exemptions. The second alternative reviewed by the Committee that several other communities have adopted for their participant guidelines and their home energy check-up programs are the upper limits of the Section 8 Housing Program. (See attachment #2) . As a third alternative and in an effort to open the home energy check-up program to as many persons as possible, I am recommending that a priority list of participants be established. (See attachment #3) . Under this alternative, persons falling within the School District's hot lunch program income eligibility guidelines would be given first priority for participation in our program. Other persons would be eligible to participate in the program as they fall within the classification categories as shown in attachment #3. Staff does not expect that we will be receiving more requests than the number of audits that are available. However, the aforementioned priority list as shown in attachment #3 will give the City some guidelines in the event that we receive an over abundance of home energy audit requests. The Energy and Transportation Committee recommended to City Council that the priority scale utilizing the school Districts Hot Lunch Program guidelines and classification categories be adopted for use in determining participation in the City's Home Energy Check-Up Program. ALTERNATIVES• 1. Move to adopt the School District's hot lunch program income eligibility guidelines as a definition of low income for participation in Shakopee's Home Energy Check-Up Program. 2. Move to adopt the Section 8 income limits for eligibility as the definition of a low income person for participation in the Shakopee Home Energy Check-Up Program. 3. Move to adopt the priority scale utilizing the School District's Hot Lunch Program guidelines and classification categories for use in determining participation in the City's Home Energy Check-Up Program. STAFF RECOMMENDATION• Staff recommends alternative #3. ACTION REOUESTED• Move to adopt the priority scale utilizing the School District's Hot Lunch Program guidelines and classification categories for use in determining participation in the City's Home Energy Check-Up Program. Attachment #1 1 d Shakopee School District INCOME ELIGIBILITY GUIDELINES (Effective July 1, 1987 through June 30, 1988) Household Size Yearly Monthly _ Weekly 1 $10,175 $ 848 $196 _ 2 13,690 1,141 264 3 17,205 1,434 331 4 20,720 1,727 399 5 24,235 2,020 467 6 27,750 2,313 534 7 31,265 2,606 602 8 34,780 2,899 669. For each additional member, add: + 3,515 + 293 + 68 Attachment #2 H.U.D. Section 8 INCOME LIMITS FOR ELIGIBILITY Family Size Yearly 1 person $13,500.00 2 persons 15,450.00 3 persons 17,350.00 4 persons - 19,300.00 5 persons 20,850.00 6 persons 22,400.00 7 persons 23,950.00 8 persons 25,500.00 Id Attachment #3 Shakopee Home Energy Check-Up Participant Guidelines Priority 1. Persons meeting the following income guidelines: Household Size Yearly Monthly Weekly 1 $10,175 $ 848 $196 2 13, 690 1,141 264 3 17,205 1,434 331 4 20,720 1,727 399 5 24,235 2,020 467 6 27,750 2,313 534 7 31,265 2,606 602 8 34,780 2,899 669 For each additional member, add: + 3,515 + 293 + 68 2. Other Disadvantaged Persons. 3 . Disabled persons, Senior Citizens and Single parent families close to the income guidelines. 4. Other low and moderate income families. ICS MEMO TO: Sohn K. Anderson, City Administrator FRO!:: Dennis R. Kraft, Community Development Director RE: Resolution Awarding the Sale of $1,600,000 in G.O. Tax Increment Bonds, Series 1987B DATE: November 24 , 1987 INTRODUCTION• The City Council has authorized the sale of $1,600,000 in General Obligation Tax Increment Bonds for the purpose of financing the design work for the Mini By-pass Project in downtown Shakopee and for financing the first phase of the Upper Valley Storm Sewer Project. Bids will be received on these bonds on December 1, 1987 and the City Council will need to act on awarding these bonds to the successful bidder. BACKGROUND: On November 4, 1987 the Shakopee City Council authorized Springsted Inc. , to advertise for bids for $1.6 million in General Obligation Tax Increment Bonds for the design of the Mini By-pass Project and for phase I construction of the Upper Valley Storm Sewer Project. The date of the sale of the bonds has been set for December 1, 1987. The result of the bids for the bonds will be known at the time of the City Council meeting on December 1 and the City Council should award the bid at that time. ALTERNATIVES• 1. Award the sale of the bonds to the low bidder. 2. Dc not award the bonds. RECOMMENDATION• It is recommended that the City Council award the bonds to the low bidder. ACTION REQUESTED: Offer Resolution No. 2841, A Resolution Awarding the Sale of $1,600,000 General Obligation Tax Increment Bonds, Series 1987B; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment and move it adoption. Extract of minutes of Meeting of the City Council of the City of Shakopee County of Scott, Minnesota Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Shakopee, Minnesota, was duly held in the Shakopee City Hall on December 1, 1987, commencing at 7: 30 o'clock p.m. , C.T. The following Councilmembers were present: and the following were absent: The Mayor announced that the meeting was convened for the consideration of the bids which had been received for the purchase of the City's $1,600,000 General Obligation Tax Increment Bonds, Series 1987B, as advertised for sale. The City Clerk presented affidavits showing publication of notice of sale in the City' s official newspaper and in Com- mercial West, a financial paper published in Minneapolis, Minnesota, which affidavits were examined, found satisfac- tory, and ordered placed on file. The City Finance Director presented a tabulation of the bids which had been received in the manner specified in the notice of sale of the Bonds. The bids were as follows: 160-1 After due consideration of the bids, Councilmember introduced the following resolution and moved its adoption: RESOLUTION NO. 2841 RESOLUTION AWARDING THE SALE OF $1,600,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 19878; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT. BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, as follows: 1. The bid of (the "Purchaser") to purchase the City' s $1,600,000 General Obli- gation Tax Increment Bonds, Series 1987B (the "Bonds" ) , as described in the noticeofsale thereof, is hereby found and determined to be the highest and best bid received pursuant to duly advertised notice of sale and shall be and is hereby accepted, such bid being to purchase the Bonds at a price of $ plas accrued interest to date of delivery, the Bonds to bear interest, to mature in the years and amounts, and to be subject to such other terms and conditions as hereinafter provided. The sum of $ , being the amount bid in excess of $1,576,000, shall be credited to the Debt Service Account hereinafter created. The City Finance Director is directed to retain the good faith check of the Purchaser pending completion of the sale and delivery of the Bonds and to return the checks of the unsuccessful bidders forthwith. 2. The City of Shakopee shall forthwith issue and sell its General Obligation Tax Increment Bonds, Series 1987B, in the total principal amount of $1,600 ,000 . The Bonds shall be dated December 1, 1987 , shall be fully registered without interest coupons and shall be numbered R-1 et seq. , shall be in the denomination of $5,000 each, or in integral multiples thereof, shall bear interest as set forth below, all inter- est payable August 1, 1988, and semiannually thereafter on nt 3 - February 1 and August 1 in each year , and shall bear inter- est at the rates per annum and mature serially on February 1 in the years and amounts as follows, respectively: Year Amount Rate Year Amount Rate 1991 $75,000 $ 1998 $125,000 8 1992 80,000 1999 135,000 1993 90,000 2000 150,000 1994 95,000 2001 160,000 1995- 100,000 2002 175,000 1996 110,000 2003 190,000 1997 115,000 Pursuant to Minnesota Statutes, Section 475.54, Subdivision 2, the City hereby combines the foregoing maturity schedule with the remaining maturities of all. the other outstanding general obligation bonds of the City and hereby finds that said combined maturity schedule conforms to the requirements of Minnesota Statutes, Section 475.54, Subdivision 1. All Bonds maturing after February 1, 1997, are subject to redemption in whole or in part at the option of the City on said date and on any interest payment date thereafter in inverse order of maturities at par plus accrued interest to date of redemption. If not all of the principal amount of Bonds of the same maturity are called for redemption, the Bond Registrar (hereinafter defined) shall assign a separate number to each $5,000 multiple of each Bond of that matur- ity, shall select the redemption amount by lot therefrom, and shall authenticate and deliver to each registered owner of a Bond partially redeemed thereby a new Bond in the re- maining principal amount not so redeemed. _ 3. Both principal of and interest on the Bonds shall be payable by , in the City of , Minnesota, which shall also act as registrar and transfer agent for the Bonds, or by its duly appointed and qualified successor thereto (such agent or successor herein referred to as the "Bond Registrar" ) , and the City shall pay the reasonable charges of the Bond Registrar for such services. 4. The Bonds shall be in substantially the following form: - 4 - 'b0­� No. R- UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF SCOTT CITY OF SHAKOPEE GENERAL OBLIGATION TAX INCREMENT BOND, SERIES 1987B RATE OF INTEREST MATURITY DATE DATE OF ISSUE CUSIP December 1, 1987 The City of Shakopee, Scott County, Minnesota ( the "City" ) , hereby acknowledges itself to be indebted and, for value received, promises to pay to or registered assigns (the "Registered Owner" ) , upon pre- sentation and surrender hereof, the principal sum of DOLLARS on the maturity date specified above, or on any earlier date on which this Bond may be and shall have been duly called for prior redemption, and to pay interest to the Registered Owner from the date hereof on such principal sum, until paid, at the per annum rate of interest specified above, all interest payable on February 1 and August 1 of each year , commencing August 1, 1988 (the "Interest Payment Dates")_. Both principal of and interest on this Bond are payable by , in the City of , or by itsduly appointed successor as paying and authenticating agent and registrar for the Bonds (the Bond Registrar" ) , in any coin or currency of the United States of America which on the date of payment is legal tender for public and private debts. The Bond Registrar will pay the interest due on this Bond on each Interest Payment Date by mailing to the Registered Owner ' s address a check or cra'_z made payable to the Registered Owner , as such name and address of the Registered Owner appear on the registration books of the City maintained for the Bonds by the Bcrc Registrar (the "Bond Register" ) at the end of the 2.5th day of the month prior to such Interest Payment Date. (If provisions of the Bonds are to be printed on the reverse side thereof, the face of the Bonds shall contain the fore- going provisions, the last two paragraphs of the Bonds, the signatures of the City officials executing the Bonds, and the seal of the City ( if the same is to be printed on the - 5 - Bonds) , and the following paragraph shall be inserted on the face of the Bonds immediately preceding the above-mentioned final two paragraphs: REFERENCE IS HEREBY MADE TO THE ADDITIONAL PROVISIONS OF THIS BOND WHICH ARE SET FORTH ON THE REVERSE SIDE HEREOF. ) All Bonds of this issue maturing after February 1, 1997, are subject to redemption in whole or in part at the option of the City in inverse order of maturities on said date and on any Interest Payment Date thereafter at a price of par plus accrued interest to date of redemption. If the City elects to prepay a principal amount of Bonds which results in not all of the principal amount of Bonds of the same maturity being called for prepayment, the Bond Registrar shall assign a separate number to each $5,000 multiple of each Bond of that maturity, shall select the appropriate prepayment amount by lot therefrom, and shall authenticate and deliver to each Registered Owner of a Bond partially prepaid thereby a new Bond in the principal amount not so prepaid. Notice of any prior redemption of this Bond shall be given in the manner required by law and shall be mailed to the Registered Owner no less than 15 days prior to the date of redemption. This Bond is one of an issue of fully registered Bonds without interest coupons in the total principal amount of $1,600,000, all of like date and tenor except as to matur- ity, . interest rate, redemption privilege, and registration number, all issued by the City for the purpose of providing funds to defray the expenses incurred and to be incurred in making public improvements, pursuant to and in full confor- mity with the Constitution and laws of the State of Min- nesota, including Minnesota Statutes, Sections 469.174 to 469 .179, inclusive, and Chanter 475, and is payable from ad valorem tax increments derived from certain tax increment financing districts within the City and pledged to the pay- ment hereof pursuant to a resolution adopted by the gov- erning body of the City (the "City Council" ) on December 1, 1987, authorizing the issuance of the Bonds, and pursuant to a certain Tax Increment Pledge Agreement respecting the Bonds, dated as of December 1, 1987, between the City and the Housing and Redevelcnment Authority in and for the City of Shakopee, Minnesota, but this Bond constitutes a general obligation of the City, and, to provide moneys for the prompt and full payment of the principal of and interest on all of the Bonds as the same become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged, and the City Council will levy ad valorem taxes, if required for such purpose, which taxes may be levied on all of the taxable property in the City without limitation as to rate or amount. - 6 - �b ai This Bond may be transferred or exchanged, but only upon the Bond Register and only by 'he Registered Owner or its attorney duly authorized -in writing, upon surrender hereof together with a duly executed written instrument of transfer satisfactory to the Bond Registrar, whereupon the Bond -Reg- istrar shall authenticate and deliver in the name of the designated transferees a new registered Bond or Bonds of the same aggregate amount, maturity, rate of interest, and other terms hereof. Only the Registered Owner shall be entitled to receive the principal of and interest on this Bond, and the City- and the Bond Registrar may treat the Registered Owner as the absolute owner hereof for all other purposes - whatsoever. - IT IS HEREBY CERTIFIED AND RECITED that all acts, condi- tions, and things required by the Constitution and. laws of the State of Minnesota to be done, to have happened, and to be performed precedent to and in the issuance of this . aond . have been done, have happened, and have been performed in. regular and due form, time, and manner as required by law; and that this Bond, together with all other indebtedness of the City outstanding on the date hereof and on the- date - of its actual issuance and delivery, does not cause the indebt- edness of the City to exceed any constitutional or statutory. limitation thereon. IN WITNESS WHEREOF, the City of Shakopee, Scott County, Minnesota, by its City Council, has caused this Bond to be executed by the facsimile signatures of its Mayor and City Administrator; has caused this Bond to be executed manually by the Bond Registrar, as the city' s duly appointed authen- ticating agent for the Bonds; has caused the official seal of the City to be omitted from this Bond as permitted by law; and has caused this Bond to be dated December 1, 1987. (OMIT SEAL) ( `acs mile sicnature) (facsimile signature) City Acminlstracor Mayor 7 - CERTIFICATE OF AUTHENTICATION This Bond is oneofthe Bonds designated herein and _ issued pursuant to the resolution authorizing its issuance and delivery. - Bond Registrar Date of Authentication: By Its Authorized Signature ASSIGNMENT FOR VALUE RECEIVED, the . undersigned, hereby sells, assigns, and transfers unto (Tax Identification or Social Security No. ) this Bond and all rights thereunder and hereby irrevocably constitutes and appoints as attorney of the undersigned, to transfer this Bond on the Bond Register with full power of substitution. Date: NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of this Bond in every particular, without alteration, enlargement, or any - other chance whatsoever . Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm which is a member of a major stock exchange. The Bond Registrar will not transfer this Bond unless the following information on the transferee is provided (including such information on all joint owners if the Bond(s) are to be held by joint account) : _ 8 _ Name and Address: The following abbreviations, when used in the ,inscri�- tion on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: - TEN COM - as tenants in UNIF TRSFR MIN ACT - common TEN ENT -- as tenants by the Custodian entireties ( ust) (Minor) under Uniform Transfers to JT TEN - as joint tenants with right of survivorship Minors Act of and not as tenants in (State) common Additional abbreviations may also be used though not in the above list. (End of Bond Form) . . S. The City Clerk shall obtain a copy of the proposed approving legal opinion of bond counsel, O'Connor & Hannan, of Minneapolis, Minnesota, which shall be complete except as to dating thereof, shall cause such opinion to be filed in the offices of the City, and shall cause said opinion to be printed on each of the Bonds, together with a certificate to be signed by the facsimile signature of the City Clerk in substantially the following form: I hereby certify that the foregoing is a full, true, and correct copy Of the legal opinion exe- cuted by the above-named attorneys, except as to the dating thereof, which opinion has been handed to me for filing in my office prior to the time of delivery of the Bonds. ( 1!csilriie signature) City Clerk - _. City of Shakopee, Minnesota 6. The Bonds shall be executed on behalf of the City by the facsimile signatures of the Mayor and the City Admin- istrator and shall be duly authenticated by the manual sig- nature of an authorized representative of the Bond Regis- - 9 - trar, hereby designated by the City as its authenticating agent for the Bonds pursuant to Minnesota Statutes, Section 475.55, Subdivision 1. The Bonds, when fully executed, shall bedelivered by the City Finance Director to the Purchaser uponreceiptof the purchase price, and the Pur- chaser shall not be obligated to see to the proper appli- cation thereof. If it becomes desirable or necessary that the City close on the Bonds prior to the time that printed Bonds can be prepared, executed, and delivered, the City may deliver to the Purchaser temporary typewritten Bonds (in- cluding with respect to each maturity a single Bond in the full principal amount thereof) , duly executed and authenti- cated in accordance with applicable law, which temporary Bonds shall be exchanged for definitive Bonds as soon as the same can be prepared and delivered in accordance with this Resolution. 7. There is hereby created on the official books and records of the City an account designated as $1,600,000 Gen- eral Obligation Tax Increment Bonds, Series 1987B, Debt Ser- vice Account (the "Debt Service Account" ) , which shall be _ held in trust by the City for the benefit of the owners from time to time of the Bonds, as hereinafter provided. Until the principal of and interest on all of the Bonds are paid, or until all of the Bonds are otherwise discharged as here- inafter provided, there shall be credited to and maintained in the Debt Service Account (1) first, those tax increments (the "Tax Increments" ) which are received by the City pursu- ant to that certain Tax Increment Pledge Agreement respect- ing the Bonds, dated as of December 1, 1987, between the City and the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota (the "Shakopee HRA" ) , in amounts, but only in such amounts, which will be sufficient to nay, when due, the principal of and interest on the Bonds; and ( 2) second, the _proceeds of any general ad val- orem taxes hereafter levied by the City for the purpose of paying the principal of and interest on the Bonds. In addi- tion, $ of the proceeds of the Bonds, repre- senting capitaiized interest thereon, shall be credited to the Debt Service Account and used to may the interest first coming due on the Bonds. The aforesaid funds in the Debt Service Account shall be used only and exclusively for, and are hereby pledged to, the payment of the principal of and interest on the Bonds, when due. Tf any such payment of principal or interest shall become due when there are not sufficient funds in the Debt Service Account to pay the same, the City Finance Director shall pay such principal or interest from the general fund or other available fund of the City, and such fund shall be reimbursed for such ad- vances from the proceeds of the Tax Increments or of any general ad valorem taxes hereafter levied for such purposes, when collected. 10 - d ce/ 6. The full faith and credit and taxing powers of the City arehereby pledged to the payment of the principal of and interest on the Bonds, and in the event of any currrent or anticipated deficiency offunds in the Debt Serv: de Account of amounts needed to make any such payment , when due, the City Council shall levy ad valorem taxes on all - taxable property in the City in the amount of such defi- ciency. 9. It is hereby determined that the Tax . Increments will be in the principalamount of at least 204 of the cost of the public improvements for which the Bonds have been issued, that the estimated collections of Tax Increments will produce at least 54 in excess of the amount needed to meet, when due, the principal of and interest on the Bonds; and that no tax levy is needed at this time. The City Clerk is directed to file a certified copy of this Resolution with the County Auditor of Scott County and to obtain .the cer- tificate of the County Auditor required by Minnesota Stat- utes, Section 475.63. 10. The officers of the City are hereby authorized- and directed to prepare and furnish to the Purchaser and,-tothe attorneys approving the Bonds certified copies of proceed- ings and records of the City relating to the Bonds and to the financial condition and affairs of the Citv,. and to furnish such other certificates, affidavits, and transcripts as may be required to show facts within their knowledge or as shown by the books and records in their custody and under their control relating to the validity and marketability Of the Bonds, and such instruments, including any heretofore furnished, shall be deemed representations of the City as to the facts stated therein. 1l. The Mayor , the City Administrator, the City Finance Director, and the City Clerk are hereby authorized and directed to certify that they have examined the -_---- statement or prospectus prepared and circulated in =__1e tion with the issuance and sale of the Bonds and that ft best of their knowledge and belief said official _=a__ .tnt is a complete and accurate representation of the c representations made therein as they relate to the C1=y. 12. The City covenants and agrees with the owners .from time to time of the Bonds that the City will not take" or vermit to be taken by any of its officers, employees, or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Reve- nue Code of 1966 and regulations issued thereunder (the "Code") , as now existing or as hereafter amended or proposed and in effect at the time of such action, and that it will - 11 - take,. or it will cause to be taken, all affirmative actions within its power which may be necessary to insure that such interest will not become subject to income taxation under the Code. 13. For the purpose of qualifying the Bonds under Sec- tion 148(f) (4) (C) of the Code for exception to the arbitrage rebate requirement provided in Section 148(f) of the Code, the Council hereby determines and certifies that: (i) The City is a governmental unit with general taxing powers; (ii) Based on the opinion of O'Connor & Hannan, Bond Counsel, the Bonds are not "private activity bonds" within the meaning of Section. 141 of the Code; (iii) At least 95% of the net proceeds of the Bonds are to be used for a local government activi- ties of the City; and (iv) The aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued or to be issued by the City (or by any subordinate entities thereof, including the Shakopee BRA) during the calendar year of 1987 is not reasonably expected to exceed $5,000,000. 14. When any Bond has been discharged as provided in this paragraph, all pledges, covenants, and other rights granted by this Resolution to the owner of such Bond shall cease, and such Bond shall no longer be deemed to be out- standing under this Resolution. The City may discharge its obligations with respect to any Bond which is due on any date by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds by depositing with the Bond Registrar on or before the duly declared date of prepayment an amount equal to the principal and interest then due, provided that notice of such redemption has been duly giver. according to law. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank qualified by law as an escrow agent for this purpose, cash or securities - 12 - which are authorized by law to , be so deposited, bearing interest payable at such times and at such rates and matur- ing on such dates as shall be _required to pay allprincipal and interest on such Bonds as the same become due. 15. The City Council hereby approves and authorizes the Mayor and City Administrator to execute the Tax Increment Pledge Agreement attached hereto, with such modifications, if any, as such officers shall approve, as evidenced by their signatures thereof. The motion for the adoption of the foregoingresolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Adooted in _ session cc the Cit, Council c_` the Ciry of Shakopee, Minnesota, held this day of 1957. ^savor o- the Cit' of Shakopee ATTEST: City Clerk "- Approved as to form this day of 1987. City Attorney 2.3 - TAX INCREMENT PLEDGE AGREEMENT This Tax Increment Pledge Agreement (the "Agreement" ) is datedas of December 1 , 1987; is by and between the City of Shakopee, Minnesota (the "City") , and the Housing and Rede- velopment Authority in and for the City of Shakopee, Minne- sota (the "Authority" ) ; and provides as follows: WHEREAS, at the recuest of the Authority, the City Coun- cil has on or before the date hereof adopted a resolution (the "Bond Resolution" ) awarding the sale of the City's $1,600,000 General Obligation Tax Increment Bonds, Series 1987B, dated December 1, 1987 (the "Bonds" ) , to provide financing for certain public redevelopment improvements (the "Improvements") made or to be made with respect to the Authority's Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Redevelopment Project" ) ; and WHEREAS, to provide funds sufficient for the timely payment of the debt service on the Bonds, it is necessary for the Authority and the City to enter into this Agreement: NOW, THEREFORE, in consideration of the covenants and agreements hereof between the City and the Authority, and pursuant to Minnesota Statutes, Section 469.178, Subdivision 2, the City and the Authority hereby agree as follows: 1. In order to pay the principal of and interest on the Bonds, when due, the Authority hereby pledges to the City, for deposit in the Debt Service Account established by the Bond Resolution for the payment of the Bonds, and the Authority shall pay to the City, Available Tax Increments (hereinafter defined) in amounts sufficient to pay such principal and interest, when due, and, to the extent that the Available Tax Increments are ever insufficient for such purposes, and the City, pursuant to the Bond Resolution, advances City funds to provide prompt and full payment of the Bonds, the Authority agrees to reimburse the City for such advances from such tax increments, when collected by the Authority. As used in this Agreement, "Available Tax Increments" means tax increments derived by the Authority from its Tax Increment Financing District Nos. 1 through 6 (collectively, the "Districts" ) within the Authority's Rede- velopment Project, excluding such tax increments from said Districts which have heretofore been pledged to the payment of other tax increment bonds or public redevelopment costs. In discharging its obligations under this Agreement, the Authority expressly reserves the right to select from year to year Available Tax Increments from one or more of the Districts and to pledge or otherwise dedicate tax incre- ments from any of the Districts to purposes other than the 1 _ ^' Mla payment of the Bonds upon a finding by the Authority that the estimated Available Tax Increments then remaining will be sufficient from year to year to discharge the Authority' s payment obligations on the Bonds pursuant to this Agreement. 2. An executed copy of this Agreement shall be filed with the County Auditor of Scott County, as required by Min- nesota Statutes, Section 469.178, Subdivision 2. 3. This Agreement shall become - effective upon the actual issuance and delivery of the Bonds. IN WITNESS WHEREOF, the City and the Authority have caused this Agreement to be duly approved and. executed as of the day and year first above written. CITY OF SHAKOPEE, MINNESOTA By Its Mayor ATTEST: By Its City Administrator City Clerk (SEAL) HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA By Its Chairman By Its Executive Director - 2 - Clerk 's Certificate I, the undersigned, being the duly qualified and acting City Clerk of the City of Shakopee, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular or special meeting of the Shakopee City Council held on December 1, 1987, with the original thereof on file in my office, and I further certify that the same is a full, true, and complete tran- script therefrom insofar as the same relates to the issuance and sale of the City's $1,600,000 General Obligation Tax Increment Bonds, Series 1987B. WITNESS My hand as such City Clerk and the corporate seal of the City this _ day of , 1987 . City Clerk City of Shakopee, Minnesota (SEAL) /c, MEMO TO: John K. Anderson, City Administrator FROM: Douglas K. Wise, City Planner RE: Starwood Music Center CUP DATE: November 25, 1987 INTRODUCTION• At the November 17, 1987 meeting the City Council directed staff to place the Starwood Music Center on the agenda for the December 1 meeting and add to the conditions on the draft resolution an additional limitation on attendance. BACKGROUND: Attached is a copy of the staff recommended resolution with --- changes from the last draft in bold and underlined. Condition $1 ---was changed to incorporate the limitation on attendance offered by Councilman Leroux. The other changes are those recommended by the City Engineer in response to the analysis done by HNTB. Also attached is a letter from the Scottland Companies withdrawing their request for a Conditional Use Permit for the Starwood Music Center. ACTION REOUESTED• 1. Offer and pass a motion accepting the withdrawal of the Conditional Use Permit application by the Scottland Companies for the Starwood Music Center. 2. Offer and pass a motion to accept and file all correspondence which has been tabled regarding the Conditional Use Permit application by the Scottland Companies for the Starwood Music Center. CITY OF SHAKOPEE CONDITIONAL USE PERMIT RESOLUTION OF THE CITY COUNCIL NO. CC-492 WHEREAS, Scottland Companies having duly filed an application for a Conditional Use Permit dated May 20, 1987 under the provisions of the Shakopee Zoning Ordinance, Section 11.04, Subd. 6, as follows: Conditional Use Permit to operate an outdoor music center as a minor commercial recreation facility in an I-2 zoned area; and WHEREAS, the property upon which the request is being made is described as being located at the intersection of Valley Park Drive and 12th Avenue; and WHEREAS, said proposed Conditional Use Permit request was approved by the Shakopee Planning Commission of the City of Shakopee, Minnesota at their meeting held August 21, 1987 and said Conditional Use Permit decision is herewith being appealed to the City Council; and WHEREAS, the Shakopee City Council on September 22, 1987 held a public hearing on the appeal from the decision of the Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that upon hearing the advice and recommendations of the Shakopee Planning Commission and upon considering the suggestions made by the applicant and the suggestions and objections raised by the affected property owners, within a radius of 350 feet thereof, in public hearings duly held by the Shakopee Planning Commission and the Shakopee City Council, that the aforementioned Conditional Use Permit be and is hereby approved pursuant to the following: 1. The proposed operating season will be from May 15 to September 15. The maximum attendance shall not exceed 14000 prior to the opening of the Highway 101 BY Pass from the east to County Road 83 , after which attendance will not exceed 17000. The minimum number of parking stalls shall be 6600 and the maximum number of parking stalls shall be 6700. The peak sanitary sewage discharge shall not exceed 85000 gpd. The L(10) noise levels at the Starwood Music Center property lines shall not exceed 70 dBA and the L(50) noise levels shall not exceed 65 dBA. /O 2. A written agreement between City and developer containing the security requirements for the facility. Said agreement shall include the following: A. The number and types of security personnel required for each type of event. B. All ushers and security personnel shall receive training prior to working at any public event or performance. Such training shall address security procedures, first aid and drug abuse/prevention and treatment. C. Licensed police officers will be permitted on the amphitheater property during performances. ,. 3. A qualified physician or paramedic team with ambulance shall be in attendance at all performances. A trained drug crisis unit will be on site except when the requirement is waived by the City Council for specific performances. , - 4. - No alcoholic beverages shall be brought into the facility by patrons. No consumption of alcoholic beverages shall be allowed within the parking lot or other areas of the site outside the performance area. The facility operator shall be responsible for enforcing these conditions. 5. The Starwood Music Center shall only be allowed alcoholic beverage licenses for the serving of beer and wine. A maximum of two containers maybe sold at any one sale and the serving of these beverages be terminated at 10:30 P.M. or 1 hour prior to the end of the event, whichever is earlier. The facility shall be required to file a report with the City indicating termination times for sale of alcoholic beverages and performances, failure to comply with this condition may result in suspension or revocation of the facility's alcoholic beverage license. 6. Execution of a developers agreement for construction of required improvements: A. An eight foot bituminous trail along 12th Avenue and Valley Park Drive shall be required. B. Additional street lighting to be installed in accordance with the requirements of the SPDC Manager and the City Engineer. C. Water system improvements along 12th Avenue required to complete a loop from Canterbury Road to Valley Park Drive to be installed in accordance with the requirements of the SPUC Manager. D. Payment in lieu of park dedication as required by City Code Section 12.07, Subd. 5. E. The developer shall be responsible for -the cost of widening County Road 483 to four lanes between Gate 2 of Canterbury Downs and 12th Avenue (extend 4-lane section south to 12th Avenue) . 7. Deferred assessments against the property shall be paid prior to issuance of a building permit. 8. Any plans for use of the portion of the site not included in the project shall require platting of the entire parcel. 9. General security and off site management: A. overnight camping on any part of the property shall be prohibited. H. No parking shall be allowed outside designated parking areas on the site. The facility shall not contract.— for, countenance, encourage or allow off site parking which will create queuing as defined in condition 18. 10. No event shall start prior to 8:00 P.M. on Monday through Friday, and no event shall last longer than 11:30 P.M. 11. Approval by the City Engineer of final calculations for storm drainage and detention area, and for peak sanitary sewer flow from a major entertainment facility that would have intermissions generating at a peak flow. 12. Sealed noise monitoring devices will be installed by the City at the developer's expense, including one or more at the property line and one or more off site. Sound levels must comply with all City and State requirements. 13. Ticket sales are to be limited to the stated capacity of the facility which is 17, 000. 14. Pest control measures will be in conformance with MPCA requirements. 15. Lighting shall be designed such that no direct light be emitted outside the facility. 16. The City shall receive advance notice of all events and the anticipated attendance. 17. Helicopters will not be permitted except under emergency conditions. 18. If queuing of incoming traffic occurs this shall be considered a traffic management problem and Starwood shall be required to correct its traffic management program to eliminate the queuing at its exclusive cost (for purposes of this condition, queuing is defined as a situation whereby traffic is stopped on the public roadway and creates an average traffic delay of more than 40 seconds per vehicle at any adjacent intersection) . A. If a traffic management breakdown occurs on the local streets adjacent to the site (12th Avenue and Valley Park Drive) , traffic backed up on these roads will affect intersection operations on the state highway system. Corrective action may consist of but is not limited to one or more of the following: 1. Additional stacking lanes built on the site. 2. Free parking. _ 3. Prepaid parking at the time of ticket sales. 4. Approved offsite parking facilities in such location(s) as to not create an additional parking problem. 8. For any event that the attendance is anticipated to be 12 ,000 or greater (weekday or weekend) , the traffic management plan shall include traffic control personnel at the following intersections. a. at Valley Park Drive a T.H. 101 for arriving traffic b. at C R 63 8 C R 42 for departing traffic C. at C R 83 8 T H 101 for arriving traffic d. at C R 83 E 12th Avenue for arriving E departing traffic C. If it becomes apparent that intersection operation is creating an unacceptable average delay (excess of 40 seconds) the facility operator will be responsible for the cost of a ioint City/MnDOT study to identify the actual direction of approach and/or other problems and determine solutions If this study determines a different attendance figure as aforestated, that would establish the requirement for traffic control personnel the facility operator shall abide by the new figure If the study identifies other problems and solutions the facility operator will be responsible for the cost of implementing those solutions. 19. Any change in buildings, seating capacity, or parking greater than lot will require an amendment to the C.U.P. 20. The applicant shall have the obligation to maintain order on the site and to take any necessary actions to protect the health and safety of patrons, employees, and property. 21. This permit shall be reviewed annually by the Shakopee Planning Commission at their regular meeting in November to determine compliance with the conditions contained herein. 22. Approval of the Starwood marketing program properly identifying County Road #42 as an access route. BE IT FURTHER RESOLVED, that pursuant to Shakopee City Code, Section 11.04, Subd. 6C-12, if an approved Conditional Use Permit is not utilized within one year from date herein -approved or by September 22, 1988, it shall become null and void. Adopted in special session of the City Council of the City of Shakopee, Minnesota held this _ day of 1987. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1987 . City Attorney THE SCOTTLANCOMPANIES D b Mayor Reinke and November 25, 1987 City Councilmembers City of Shakopee 129 East First Avenue Shakopee, MN 55379 - RE: Starwood Dear Mayor and Councilmembers: Thank you for having scheduled the review of the application for a conditional use permit for December 1, 1987. In my letter dated November 13, 1987, I outlined to you some of our concerns about the effect of the proposed conditions for the conditional use permit and the effect of the licensing ordinance on our business plans. Moreover, I expressed our concern that there did not appear to be sufficient support from the community, staff, Planning Commission and Council for the project. We had previously stated that without that support, we would not proceed. I think the major remaining concern is that the project may attract too much additional vehicular traffic to the area during a short period of time before each performance and that the highways may not adequately accomodate that traffic. Although we and our consultants believe that the traffic would be adequately handled, there have been too many continuing expressions of concern on this very important aspect of the project, including most recently, a proposed condition to limit the attendance until the Bypass Highway is constructed. For these reasons, we hereby withdraw the application for the conditional use permit. We will no longer seek to build the project in the Cizy of Shakopee. On behalf of myself, our consultants, our partner PACE Management and our company, I thank you, the Planning Commission, City staff, proponents and opponents, for the time and effort expended. Please call if you have any questions or comments. Very truly yours, Bru-ce D. Malkerson Executive Vice President BDM:lb C.C. PACE Management City Planning Commission City Staff RC. Cox C__ 2 C_ ._ -y r.,_� ^eto_ae. Minr= 2 / oc- MEMO TO: John K. Anderson, City Administrator FROM: Dennis R. Kraft, Community Development Director RE: Murphy's Landing Request for Proposals (RFP) DATE: November 24, 1987 INTRODUCTION• - At their meeting on November 4, 1987 the City Council received a draft copy of an RFP for Murphy's Landing. At that time it was requested that the City Council comment on the draft RFP so that a revised RFP can be prepared and distributed. BACKGROUND: Copies of the draft RFP were also distributed to the Minnesota Valley Restoration Project (MVRP) and the Scott County Historical Society. At this time no response has been received from either group. It is appropriate for the City Council to make the necessary amendments on the RFP and determine what steps should be taken next on finding an operating agency for Murphy's Landing for the future. ALTERNATIVES• 1. Approve the RFP as distributed and direct the City Administrator to send out the RFP to potentially interested managing entities. 2. Amend the RFP and instruct the City Administrator to send it out to potentially interested operating entities. 3. Suggest areas where the RFP can be amended and direct the staff return the RFP as amended to the City Council for subsequent action. 4. Take no action on the RFP at this time. RECOMMENDATION• It is recommended that the City Council make the necessary amendments, if any, to the RFP and direct the staff to compile a mailing list to whom the RFP can be sent. ACTION REOUESTED: Move to direct the staff to amend the RFP as suggested by the City Council and to mail it to groups which might be interested and capable in operating Murphy's Landing for 1988 and beyond. THE CITY OF SHAKOPEE IS REQUESTING PROPOSALS FOR THE OPERATION OF MURPHY'S LANDING, A LIVING HISTORY MUSEUM OF 1840-1890. MURPHY'S LANDING IS A COMMUNITY OF HISTORIC BUILDINGS WHICH HAVE BEEN TRANSPORTED TO THE SITE AND ARRANGED AS A TYPICAL VILLAGE ALONG THE MINNESOTA RIVER VALLEY. THIS VILLAGE IS LOCATED IN THE EASTERN PART OF THE CITY OF SHAKOPEE BETWEEN THE MINNESOTA RIVER AND HIGHWAY 101. THE LOCATION OF THE SITE IS SHOWN ON FIGURE A. SPECIFIC REQUIREMENTS FOR SUBMISSION OF PROPOSALS ARE CONTAINED IN SECTION III OF THIS REQUEST. THE DEADLINE FOR THE SUBMISSION OF PROPOSALS IS JANUARY 15, 1988 AT 4:00 P.M. PROPOSALS SHOULD BE SUBMITTED TO THE OFFICE OF THE CITY CLERK, CITY OF SHAKOPEE. QUESTIONS ABOUT PROPOSALS SHOULD BE DIRECTED TO EITHER: JOHN K. ANDERSON, CITY ADMINISTRATOR, OR DENNIS R. KRAFT, COMMUNITY DEVELOPMENT DIRECTOR CITY OF SHAKOPEE 129 EAST FIRST AVENUE SHAKOPEE, MN. 55379 PHONE: (612) 445-3650 /b G REVISED DRAFT REQUEST FOR PROPOSALS FOR THE OPERATION OF MURPHY'S LANDING A LIVING HISTORY MUSEUM December 1, 1987 CITY OF SHAKOPEE 129 EAST FIRST AVE. SHAKOPEE, MN 55379 I. Background Murphy's Landing is a historic village c. 1840-1890 which is located in and owned by the City of Shakopee. This facility attracts approximately 60,000 patrons annually. The City or its designee is interested in assuring that Murphy's Landing be managed, preserved and used for educational historic preservation purposes. II. Conditions. Concerns and Objectives The City wants to contract with an organization which will have an ability to manage the facility in an efficient and accountable manner while preserving and enhancing the historical character of the facility in a manner consistent with the Murphy's Landing Mission Statement. It is possible that the operating/managing entity will be directly responsible to a Heritage Preservation Commission or a Historical Preservation Commission which is yet to be created by the Shakopee City Council. The Shakopee City Council will maintain ownership of the facility but will not participate directly in its operation. The operating entity shall employee persons who have a significant amount of knowledge in the area of historic preservation. The City envisions that the facility will be operated in a financially self-sufficient manner. III. Submission Requirements Proposals from organizations submitting RFP's shall contain, at a- minimum, the following information about their respective organizations: 1. Description of Qualifications: The proposal should include relevant background information on both the organization submitting the proposal and on individuals who would be responsible for the day to day operation of the facility. 2. Financial Statements: Three years of financial statements should be submitted under separate cover to: Phillip R. Krass, Assistant City Attorney Krass and Monroe 327 South Marschall Road Shakopee, MN 55379 � pf/ This information will be kept on file at the offices of the Shakopee Assistant City Attorney. All financial information will be kept confidential. 3. Narrative: A narrative should be submitted which will describe the manner in which the proposer will operate the facility. IV. other relevant information which will need to be discussed/negotiated prior to the execution of a contract with the city includes the following: 1. There is presently an outstanding loan in the amount of $20,000 which was negotiated by the most recent operator of the facility, the Minnesota Valley Restoration Project. A determination must be made as to who should assume liability for this loan. 2 . Liability and Property Damage Insurance, in the amount of $ must be filed with the City in order to provide protection for the City in the event of lost, stolen or damaged property, or litigation against the City or the operating entity. 3. Copies of all records, financial, historical and other wise, will be made available to the City or its authorized agent upon request. 4 . The managing entity shall keep the buildings and other property in good repair and shall provide the City with an annual inspection report on the condition of buildings and other property. The City may, at its discretion, cause an inspection of the property to be made to determine whether contractual obligation are being met. 5. The managing entity shall complete, and keep current, an inventory of all property including, but not limited to buildings, artifacts and other property, whether acquired by gift or purchase. 6. Improvements on the project site shall be owned by the City. 7. Future assets acquired by gift or purchase shall be the property of City. a. A performance bond in the amount of $50,000 shall be secured for the director and treasurer of the facility. This information will be kept on file at the offices of the Shakopee Assistant City Attorney. All financial information will be kept confidential. 3. Narrative: A narrative should be submitted which will describe the manner in which the proposer will operate the facility. IV. Other - relevant information which will need to be discussedll!Mt ,Ited orior to the execution of a contract with the city includes the following: 1. There is presently an outstanding loan in the amount of $20,000 which was negotiated by the most recent operator of the facility, the Minnesota Valley Restoration Project. A determination must be made as to who should assume liability for this loan. 2. Liability and Property Damage Insurance, in the amount of $ must be filed with the City in order to provide protection for the City in the event of lost, stolen or damaged property, or litigation against the City or the operating entity. 3. Copies of all records, financial, historical and other wise, will be made available to the City or its authorized agent upon request. 4. The managing entity shall keep the buildings and other property in good repair and shall provide the City with an annual inspection report on the condition of buildings and other property. The City may, at its discretion, cause an inspection of the property to be made to determine whether contractual obligation are being met. 5. The managing entity shall complete, and keep current, an inventory of all property including, but not limited to buildings, artifacts and other property, whether acquired by gift or purchase. 6. Improvements on the project site shall be owned by the City. 7. Future assets acquired by gift or purchase shall be the property of City. 8. A performance bond in the amount of $50,000 shall be secured for the director and treasurer of the facility. 9. A statement of operating policy shall be prepared for _ the facility which shall address the areas of both historical accuracy and questions of operating efficiency. (An example of such a policy would be one of whether hay wagons would have rubber or metal tires) . This policy shall be approved by the City or its designee. re a Plan which 10• The addresses tthe anticipated futureing entity shall growth and development of the facility. 11. A five year program of anticipated capital expenditures shall be prepared for the facility and shall be updated on an annual basis and submitted to the City for its review. 12. The financial records of the facility shall be audited on an annual basis by an independent licensed or certified public accountant. 13. A set of operating policies will be prepared which will address the ongoing maintenance needs of the facility. 14. A collections policy will be developed and will govern the acquisition of all artifacts and other property of historic significance, whether by gift, grant or purchase. 15. The city will develop a Mission Statement which will govern the operation of the facility. 16. The interiors of buildings and artifacts within must be handled with care and cannot be altered from their present condition without review and approval from the City or its designee. 17. The managing entity shall be responsible for the operation of the facility and any staff that it deems necessary for such operation. is. If any structure is substantially destroyed by fire or other natural disaster it shall not be the responsibility of the City or the managing entity to rebuild the structure. 19. The managing organization must be incorporated under the laws of the State of Minnesota as a for profit or non-profit organization. 20. The employer will be the organization and the City shall be held harmless from any and all of their activities. /6 U 21. City named as insured and insurance shall equal $ per individual, $ incident. 22. A 5 year contract with a 5 year renewal option will be entered into between the City and managing entity. 23. The City may terminate this contract upon providing 90 days notice. PIP„to - =?J_i?-ran?=_?. zm �V: - . g = gx GT'—meq;• _ aEr17 E iz _ 1 •� c m V �� � O 7 X m 3 '� m < O � H � •� c a C w f9 P" � � ip m p CD 16 n O m N _ < < w m a l O z J � O EL � 1J f M =1�Vn O E 3 F n F -4 _ F�Zs c iu24 C_ Rn wz Lr oj m � 7 i 2 l7 HE B: S �z.( D 2. O EE �;� Non-yro5t Ozg. U S.Poesage Murphy's Landing Ch.kooea.l.Sn. A....f 18x0-1890 Permit No. 10; 2187 T Hi9kway 101 Sh9'xoyee Mi^^eeov 55M .............................................. : ........ . ......... .-------.--.••.- 13 i !I x = Ln /Oce Murphy's Landing Mivneeota Veaey 6estnesnon l Avi ge of 1&0-1800 2187 E. Highway 101 Shakopee, Minnesota 55379 16111 M5 6900 r 6& We J' MM3 01981 {:1TY OF SHFi143PEr AIovember 27, 1987 Dennis Kraft Community Development Director City of Shakopee 159 East First Ave. Shakopee, MIN 55379 RE: Murphy's Landing Request For Proposals Dear Mr. Kraft: In accordance with our telephone conversation of November 25, regarding the above stated draft, the only comments we have would be the date of submission and certain iterns for negotiation under paragraph IV. We feel January 15, 1988, does not allow us appropriate time to complete a comprehensive narrative management plan, as we are currently involved with Folkways of Christmas. This special event goes through December 20th. We would appreciate your consideration in an extension of time to at least January 31, 1988. Please advise Council's action on this request. Regards, ) I44aor i` a Ft. Henderson Presi entfDirectcr Cor? 56 n t /LIV MEMO TO: John K. Anderson, City Administrator FROM: Joseph P. Ries, Fire Chief RE: Capital Equipment - ASME Air Storage Tanks DATE: November 25, 1987 Introduction & Background Breathing air storage is essential to have a reserved supply on hand and for topping off and filling our air pack tanks after each use. The air packs are worn by firemen at every call and -need—refilling after each fire. They can be refilled from the air storage tanks (D.O.T. or ASME cylinder for the cascade system) to keep from running the main compressor for small fills. They also serve to keep an air supply on hand in the event of a power failure. We currently have D.O.T. air tanks which are rated 315 cubic feet at 3000 psi and are due for hydro testing, which is required for each cylinder every five years per OSHA standards. Some of these cylinders were being leased and we returned them to avoid the cost of hydro testing. The proposed ASME tanks are rated at 430 cubic feet at 5000 psi and do not need hydro testing. They have a 4 to 1 safety factor and are less expensive to operate because they don't require hydro testing. Bids Received Quotation includes 4 ASME cylinder, fittings and mounting hardware for wall mounting at the station. Five proposals were mailed to vendors who supply the ASME cyclinder and two quotes were received: Compress Air & Equipment $6,380.00 Minnesota Conway Fire & Safety $6,239.00 Alternatives 1. Approve the low bid at $6,239.00. The tanks are approximately $1500.00 each and four are needed to make the system work properly. 2. Reject the bids and rebid to see if another vendor will have _ a lower price. The two quotes we received are reasonable. Recommendation I recommend alternative No. 1 for the reasons discussed above. We have $6000.00 budgeted and other capital items such as hoses came in under the estimate. Action Requested Purchase from Minnesota Conway Fire & Safety 4 ASME tanks and assembly for $6 ,239 . 00 . JPR/jms H ��FIItA}iPP �AIAI1IAAtf1J �PYutIPB n 129 Levee Drive �V Shakopee, Minnesota 55379 Phone 445-2742 Community Education • Parks Recreation • Adult Education Memo To: John K. Anderson, City Administrator From George F. Muenchow, Director of Recreation Subject: Response/Correspondence from Mrs. Kathi Kocon Date November 25, 1987 Introduction In reference to Mrs. Kathi Kocon's letter of November 17, 1987 (attached) regarding a theft of certain personal articles of her son, Jake, who was in the City's employ at the Municipal Swimming pool, I present the following information: The incident took place some time during the evening of Monday, July 20, 1987. This was the same evening of the City's Picnic for volunteer Board's 6 Commission Members, the night of the biggest rain storm of the year. A strange time for someone to participate in breaking and entering. Theyentered through the southeast door of the Swimming Pool Bathhouse Building. This door enters into the dressing room area restricted to pool employees. The theft was noticed the next morning when staff entered into the building to begin a new day. Articles missing were basically personal items of the staff, particularly towels. Jake Kocon was the biggest loser because of his loss of the Walkman Stereo and Head Set. To the best of the Staff's knowledge nothing belonging to the City was missing. George Muenchow, Pool Administrator, had left town on vacation, so Kim Tieben, Pool Manager, contacted Mark McQuillan, Shakopee Recreation Program Supervisor, who in turn notified the police and the Shakopee Park Maintenance Staff. Background Kim Tieben, Pool Manager, states that this pool door used in this break-in incident, to the best of her knowledge had not been used by staff this summer prior to this incident. She had no knowledge that the door was defective as alleged. The door consists of heavy duty metal that has a pin lock in the floor below and the transom above. The door was forced open during the break-in. Inside and adjacent to this door is a door consisting of heavy duty bars to allow air to enter this room when the heavy door is open. This door did not have a lock on it at the time of the break-in. This is not unusual as it is only necessary to lock this security door when the heavy duty door is open. - Howie Heller, Park Maintenance Lead Man, added a padlock to this inner door after this incident. He further indicates that he had no prior knowledge that there was a problem with the outside, heavy duty door. This correlates with what was said by the pool manager. They knew that the door was hard to open, but they were not aware that it was defective as alleged. _= S->KOO== AND Cp 00- r:5:g'C"2C 5!K -_ Jake Kocon, is interested in re-imbursement :or his loss as requested. The City's Liability Policy will not cover this amount because of the deductible clause. The Kocon's Homeowner's Policy likewise will not cover the loss because of the deductible clause. The Kocon's only recourse, therefore, if they are to be re-imbursed, is to request consideration of the same by the City Of Shakopee. The letter from Mrs. Kocon is the result of this conclusion. City Staff regrets the communication breakdowns that occurred since the time of this incident on July 20. This shouldn't have happened, but did. City Staff further regrets that any impression might have been given at the time of the theft that re-imbursement was guaranteed. Alternatives 1. Grant the request of Mrs. Kocon on behalf of her son, Jake, and re-imburse them $133.00 for the items that were missing after the Break-in at the Municipal Swimming Pool July 20. 2. Deny the request of Mrs. Kocon on behalf of her son, Jake, for re-imbursement - of $133.00 for personal items missing following the Break-in at the Municipal Swimming Pool on July 20 based upon information from City personnel affected indicating no negligence on their part. Recommendation Deny the request. November 17, 1987 'RECEIVEED /0 140V 1 91987 Mr. John Anderson City Administrator QTY OF SHA!;Z)%Er= 129 1st Avenue East Shakopee, MN 55379 Dear Mr. Anderson: Last summer our son, Jake Kocon, was employed at the Municipal Swimming Pool . Approximately the last week of July or the first week of August there was a break in one evening and he had the following items stolen: Cassette Stereo Walkman 99.00 Earphones 20.00 Beach Towel 7.00 Sunglasses 7_00 133.00 As I understand the situation, there was a door that the city department knew was broken, but the pool management and staff were not advised and consequently someone was able to walk in at some time during the night, taking many personal items belonging to staff members, leaving untouched any concessions and city property. I know the incident was reported to the police and the community services, at that time my son was under the impression that he would be reimbursed for his loss. Please verify this information with Kim Tieben as she may have more details than I have outlined. When the pool season ended, Kim referred us to George Muenchow at which time he check on insurance reimbursement. Recently he informed us that the cities insurance had a $500.00 deductible and therefore no claim would be filed. His suggestion was that we file under our homeowners policy however our deductible would not allow for reimbursement either. I feel the expense incurred to replace these items should fall on the city rather than be out of our pocket as there was some negligence on the part of the city works department when they realized there was a problem securing the building for the night, yet managers and staff were not informed. I ask that you please investigate this matter, feel free to contact me with any questions you may have. As this has been left unresolved for three months I would like you to acknowledge that this matter is being looked into within the next two weeks. Sincerely, Kathi Kocon 2660 Ann Drive CFo'vonna, MAi 5JJ'` Iq MEMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City Engineer SUBJECT: Contract for Engineering - Final Design T.H. 169 River Crossing & Mini-Bypass DATE: November 24, 1987 INTRODUCTION: At their October 20 , 1987 meeting , Council directed staff to negotiate a contract for final engineering design services on the mini-bypass project with Howard Needles Tammen & Bergendoff (HNTB) . Attached is the proposed contract that is the result of the negotiations. BACKGROUND: The original proposal by HNTB for final design of the bypass was $106,454.00. This amount was based upon a detail evaluation of the work involved , direct salary costs, indirect expenses and normal overhead and profit. The analysis was based upon the scope of work defined in the request for proposals that went out to various engineering firms. Various meetings were held with MnDOT to establish the final scope of work since there were some unknowns relative to geotechnical exploration and project area mapping. MnDOT has requested that the project scope include the design of the north bridge approach which makes sense to include all grading design elements in one plan. Council may recall that there is a cap on the City contribution to this project ($1 .9 million) , therefore, the scope and final design cost does not affect the City' s overall contribution. The cost associated with the design of the north approach is $15 ,804.00. Costs incurred for all phases of design are on an hourly basis with the amounts estimated as "not to exceed" amounts. I have also asked the consultant to estimate the cost to review the alignment established in the Design Study Report and to evaluate the affect on access to the properties adjacent to the project area. I feel it is very important to evaluate the access damages and review alternatives that could mitigate those damages. The estimated cost of this portion of the project is $3, 159.00 . Final Design/River Crossing November 24 , 1987 Page 2 Summary: The following is a summary of estimated costs for final design: Minibypass $106 ,454.00 North Approach $ 15,804.00 Access Study $ 4. 159.00 Total $125,417.00 My estimated final design cost, based upon the American Society of Civil Engineers compensation schedule is $124,000.00. The minibypass project is very complex for the size of the project, therefore, I do not believe the proposed amount of $125,417 .00 is out of line. Alternatives: 1 . Approve the contract with HNTB 2. Do not approve the contract with HNTB and discontinue efforts on this project. 3 . - Do not approve the contract with HNTB and direct staff to negotiate a contract with another consultant. RECOMMENDATION: Alternative No. 1 is recommended. REQUESTED ACTION: Move to direct the appropriate City officials to execute an agreement with Howard Needles Tammen & Bergendoff for the final engineering for the Downtown T.H. 169/101 Minibypass and T.H. 169 Bridge Approaches for a "not to exceed amount" of $125 ,417 .00 . KA/pmp CONTRACT HOWARD NEEDLES TAMMEN & 6ERGENOOFF November 20, 1987 Mr. Ken Ashfeld - City Engineer City of Shakopee 129 E. First Avenue Shakopee, MN 55379-1376 RE: T.H. 169/101 Downtown Shakopee Bypass Dear Mr. Ashfeld: - We have made revisions to the original attachments of the contract for engineering design services previously submitted. The original letter contract dated November 13, 1987 will remain the same. We have revised parts of the work scope in Attachment B along with separating out the estimated costs between T.H. 169/101 Bypass Roadway, North Bridge Approach and Alignment/Access Study. The part of Schedule A titled T.H. 169/101 Bypass Roadway documents the original estimated cost of $106,454. The estimated costs for the North Bridge Approach and the Alignment/Access Study are summarized seperately, which are $15,804 and $3,159 respectively. The total project is then summarized bringing the estimated total to $125,417. We have enclosed two copies of both Attachments A and B to the contract. These are to replace the attachments previously sent. If you have any furether questions or need more clarification, please do not hesitate to call us. Very truly yours, HOWARD NEEDLES TA-MMEN & �BrERGENDOFF J` ff W. Stew air Project Manager JWS:aav File: PCcontract23 AnameeM EnPlrwp PW,lne 6700 From Avenue,5au01,Mlnneamis,Mlnneeob S ,611 Y Cass Perears Jame F Finn PE Carl F FM PE. Browning Cm,PE Crashes T. Hermen PE Carel J.Worse PE Daniel J.Sppei PE Jim L Cmon PE Francis K,Hell PE, smr1 S fnmq PE Dma1E A.Dmea PE, Vlllam Low MIA, fl2en D.Miller PE Jams L Turner Jr.PE, Hula E.Scrlall PE Cary 0.Gla man AIA Galan H.Stoney,Jr.PE Hams K.Hairiness.Jr.PE. 9epren G GWmN PE. .kanW,ii it PE ... Daniel J.AmpIPE.Msec am W,sists PE Nn F.Or PE.Frederick H.&mam PE,%ared B.Ktllmer PE,Kendall T.Lircaln CPA%lims W.Sm r—PE P¢naM D. Bemman PE Harry D.Beream PE .Marl E.Anamm PE Cecil P.Gaum PE, oaMey I. Mast PE Bien W.Awa PE Wamr$raM PE. James 0.Russell PE Bass L Jenam AM, Frank T.Unim PE Pmild W.Aarrm AIA, HJl.Burs,PE, Mane M.Cartier.PE MWN P InBaM®PE. mina d L Prince PE. Semen 8.Oumn PE Saul A Jacdas PE James A SrMR Rmasi F.Tamer AM Evirq H.Miller FAM. Ddualas 0.Minis PE,Can J.MNIq PE. Dares F Beller PE. Ri s L Faman AM Paul L Jmgenaen Alk Donato P.KMs PE Douglas E Nesmtl Pe_ OKMp Akan a. M Aaaim.GA, Austin T$ Bat On gplge,I Bam, MA, CrerMflm,NN. Cassia,IL Cleeland.OH. Cases.TX. Draw[CO,Furred,W. on TX. In is.11 Kansas Ciryxin .MO Lue,sr,K, Legton.MA. Laa Amek.CA, Mama.FL. Massime,WI.Minneamie, MN.Naamt NH. Sewsoa.W O 0—a,..a KS P1 1.e.rw.PA. Plwe-AZ. daelgn.NC Semz WA.M aa..c.Tlusa.OK Wilnenglm.DE HOWARO NEEDLES TAMMEN & BERGENDOFF November 13, 1987 -- City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379-1376 RE: T.H. 169/T.H. 101 Downtown Shakopee Bypass ladies and Gentlemen: This letter presents an agreement between Howard Needles Tammen & Bergendoff (HNTB) and the City of Shakopee for final engineering design services for the T.H. 169/T.H. 101 Downtown Shakopee Bypass in Shakopee, Minnesota. Scope of Services The scope of services is described in Attachment B. Client Assistance The work tasks to be performed by the City of Shakopee are described in Attachment B. Additional Work Additional work shall be negotiated at the time the service is requested. Work which falls outside the above scope of services and which will be performed, if requested by the City of Shakopee, is described in Attachment B. General Conditions The general conditions, found in Attachment A, are incorporated into this agreement. Compensation Compensation for BNTB's services will be direct salary costs multiplied by a factor of 2.65 to cover all overhead costs and profit, plus direct non-payroll costs at actual cost. Work will be done on a cost-plus basis to a maximum fee. proMbeb EnpmearF Plnmxa Q00 France AeMw.SauBl.MmMWPao MlnnmOM 144M.MR 112*Me66 PaMan James E Firm PE Gman F.Fire PE &mems,CON,PE. Criarres T. Hari PE Denial J.Warms PE. Oamel J.Bi PE Ober L CMon PE Francis X.Hall PE Fobsn 5,Coma PE Wiulo A.Domeas PE, Wllam Lore No, Bogen D.Moller PE.James L Tone,Jr.PE HJ,P E.BCMII K.Cary C.G0.WWOAIA Goroon H.a.,Jr.PE-1KWmmonp.0n BKPxn G.G.PE,Jonn W.WqM.Jr.PE 1T io CaonJ J.Also PE Booen W.BCMrds Pc.pXI B.On PE Freoencr X Slemers PE.F rl 8.Rolimar PE KBMYII T.Oo om CPA BOETb W SmnM1em PE Aicnnd D. Boorman PE Harry 0. Barbara PE, Bann E. Robison PE. Cad P. Comms PE, Manlry I.Mast PE. BOOen W. Mast PE Waner Sari PE. Js—O.Final PE Bus L.Jensen AIA. Frank T. Lamm PE, Ronan W,Nmns AIA.HAermre BOW PE. Bute M.Cori M.MiWel P.I,I. PE, Bernard L Pnnce PE SeoMn 8.Omnn PE soul A.Jam Es PE, James A Bmnn.Rosiness F.Turner AWEwr,N.Miller FAIR. Oo„LLs C.Hymn PE,Cal J.MCNee PE. Dari F,Be—PE R om l L Farren AIA, Pau:L JspbWm All,Domain P.KMn PS.Ono E PWWO PE Mb Araborena VA. Aroma.GA Aini T$ Babn RMOR V.. BMIoo.MA, O.Yne9on WVCramo IL Clewmos.OK Dallas.TX OF— CO.slWNd.NJ, cusMn,TX bonsibble.IN. Kansas OM NO Leunybc KV. LevmNDn.MA Lbs A,W; CA, Mymi_FI_ Mnwauua.WL Mmmosa r, MNR ,Nm, NX. a i K :_b :a + .- tis Pali 11i -ba uae.OK re a 0P.OF. City of Shakopee November 13, 1987 (� Page 2 Direct salary cost is the salary paid to the professional, technical and clerical personnel, and principals for the time they are productively engaged in work necessary to fulfill the terms of this agreement. Direct non-payroll costs will be reimbursed at actual cost without additional mark-up. These charges will include, but not be limited to, printing, reproduction, subcontracts, materials, and supplies directly identifiable with this project, and per diem expenses connected with travel to and from sites. Transportation .costs will include auto mileage @ .21/mile, air travel, and car rental. Attachment B of this Agreementprovides a description of major tasks for this work. Schedule A of Attachment B provides HNTB estimated fees for services outlined in the scope of services. As provided under Minnesota Laws 1980, Chapter 614, Sec. 51, all books, records, documents, and accounting procedures and practices of the Consultant relevant to this contract are subject to examination by the City and either the legislative auditor or the state auditor as appropriate. The total estimated cost of the services based on the work scope is $125,417.00. The total amount to be paid by the City shall not exceed the sum without another amendment to the agreement. It shall be the respon- sibility of the Consultant to originate all requests for additional encumbrances, compensation, and for supplemental agreements. Time of Completion HNTB will perform all activities on an as-needed and requested basis. Specific dates for performance of the above items under "Scope of Work" and "Additional Work" will be negotiated. HNTB understands that construction limits for right-of-way will be a priority item toward an estimated bid letting in November, 1989. Contact Personnel HNTB's designated project manager is Mr. Jeff Stewart. All contractual correspondence and copies of technical communications should be directed to Mr. Stewart, who will be responsible for overall project control. Mr. Jeff Stewart Howard Needles Tammen & Bergendoff 6700 France Avenue South Minneapolis, Minnesota 55435 (612) 920-4666. The City of Shakopee's principal contact person will be Mr. Ken Ashfeld. All project correspondence and communications will be addressed to Mr. Ashfeld, or his designated local representative if requested. Mr. Ken Ashfeld City Engineer City of Shakopee 129 East First Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650 - City of Shakopee ' November 13, 1987 Page 3 Authorization If you agree with the terms and conditions of this letter agreement, please indicate your acceptance by signing the original and two copies of this letter and return the two signed copies to us.. The original is for your files. ACCEPTED: ACCEPTED: Howard Needles TTamman & BBergoendoff City of Shakopee By: / """v J ��" ""/ By. Richard l D. Beckman, P.E. Eldon Reinke, Mayor � Date: /✓, "' �3/ /987 Date: ATTACHMENT A !bV GENERAL CCNDITTCNS Invoices MM will submit invoices to the City of Shakopee monthly. Payment is due upon presentation of invoice. Hazardous Waste HNTB shall be held harmless for any hazardous waste encountered within the project site. Plans and Documents All plans and documnts prepared by BNPB are the property of the City of Shakopee. HRM agrees not to release any plans or dcctmtents to third parties without prior authorization from the City of Shakopee. HNTB shall have the right to retain a copy of all plans and documnts. Standard of Care and Warranty services performed by HNTB under this agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by memoerc of the profession currently practiciM order similar conditions. Insurance BNTB shall maintain insurance to protect itself ixom claims arising cut of the performance of professional services rosier this Agreement and caused by any error, omission, or negligent act for which it is legally liable. BNTB shall maintain this insurance in force, if available, after the completion Of professional services unler this Agreement until the expiration of any applicable statutes of limitations. In the event there is no such statute specifically applicable, this insurance, if available, shall be maintained in force for a reasonable period after the date of corpleticn of the pro- ject contemplated hereby. BNTB sha11 maintain insurance to protect itself from claims under worker's compensation acts, from claims for damages because of bodily injury, including person injury, siclmess, disease, or death of any employees or of any other person, from claws for damages because of injury to or destruction of property, including loss of use resulting therefrom, and from damage to or destruction of properly, including valuable papers and records coverage, and including loss of use resulting therefrom. -1- RNIB shall, upon request, furnish to the city of Shakopee Certificates Of Insurance evidencing all insurance requires hereby, including appropriate evidence that each type of insurance has been properly amended to include coverage for this specific project. Thaw Certificates shall contain a provision that at least 30 days prior to written notice will be given to each other in the event of cancellation, reduction in or nonrenewal of the insurance. -2- ATTMODJENr B l SCOPE OF SERVICES CLIENT ASSISTANCE ADDITIONAL WORK - A. SCOPE OF SERVICES 1. Preliminary Coordination and Review MM will coordinate the transfer of the project topography map from MVDOT's CAM system to HNTB. Mn/DOT Shall furnish a plotted project topography map as may be readily available F their CARD system along with the electronic information to transfer this map to HNIBIs CARD system. Topography sheets will include utility information on telephone, gas, electric, cable TV, storm sewer, sanitary sewer and Ovate main, this information is to be supplied through MWDOT surveyors. RNIB will make requests for additional data to be furnished by Mn/DOT relative to surveys, geometrics, right-of-ray, design guidelines, and private utilities. HNTB will coordinate preliminary design efforts with the City and YaV= and will meet with effected property owners concerning property access and design aesthetics. The preliminary design would study the feasibility of adjusting alignment to provide access to the north of the businesses along First Avenue and bicycle/pedestrian facilities considerations. 2. Signals HNI'B will design three c®lete signal systems for the project. The three signal systems are for "T" intersections located at T.H. 169/Fuller Street, T.H. 169/T.H. 101, and T.H. 101/east connection to eYl t M First Avenue. 3. Signing, Striping, and Lighting HNTB will design signing and striping for the project according to the Minnesota Manual of Uniform Traffic Control Devices. Lighting will be designed by MM for the bypass roadways south of the river. The roadway lighting systems will be designed in accordance with An Informational Guide for Roadway Lighting, AASHTO, 1984, and Warrants for ldg way Luc ntimg, NCHRP Report 152. 4. Drainage Design Drainage design will be in accordance with guidelines established by Mn/DOT design manuals, AASHTO publications, and other nationally recognized methods. The T.H. 169/T.H. 101 bypass segment will be an urban design using curb and gutter to direct flow to a storm sewer system. The system will be designed using an assumed 10-year -3- storm event. The system will O=Iwt to existing city storm sewer systems where possible. Mm roadway on the north side of the river will be a rural design without cub and gu.ter. No retention or detention paid system is anticipated. No special permits frou state or federal agencies are anticipated. 5. Utilities _ i and The only known utilities to be affected are �6 �1S01 and in the alley north of present T.H.overheadH9/T.H the electric substation located north of levee Drive. The city is coordinating relocation of these facilities with the respective companies. Public utilities located within the project ocnstruc- tion limits such as fire hydrants will be relocated and manholes adjusted as necessary to match proper alignment and grades. 6. Construction Stan construction staging and temporary traffic control will be designed to maintain access acres the river and access through Shakopee at all times. No temporary signal systems are expected to be requir- ed. equ r`ed. It is expected that traffic staging can be accomplished by using the newly constructed road grades and bituminous overlays to move traffic frou old to new roadways. During the staging, through traffic will continue on the old alignment and river crossing traffic would be shifted to the bypass. Only minor temporary bituminous connections, no new separate temporary alignment con- nections will be necessary. Detours will not be necessary or will only be for a short period of time measured in days. 7. Construction Plans Construction plans and special provisions will be prepared in accordance with Iayout lA-7A and as proposed in the detailed work scope. The limits of the project along T.H. 169/T.H. 101 are from Scott StreEt to Main Street, a distance of about 3,150 feet along the new bypass. Rion of plans for the existing street between HOlmes and Sommerville Streets is not included. Constnxa tion limits will be furnished to the City and Mn/D7P for their use in determining detains of right-of-way. Bicycle/pedestrian trails will be acoomnedated in the plans where they occur as a part of the beam on sidewalk line along the new roadway. An underpass will be provided at Holmes for future use of a train system using the old bridge. Plans for other trail modifi- cations or extensions are not included except to leave room under _ the north end of the bridge for a trail crossing along the river's north shore. . . 4- B. CIII3dT ASSISnUKE The City of Shakopee agrees to assist BNM in + ee*'g with affected property owners concerning access and construction adjacent to their property. Mrv= will provide aerial mapping of the project area which will include locations of all existing utilities, property boundaries, aunt , in addition to the_ topographic information. Mn/DOP will also furnish geotechnical investigation reports which include founda- tion and pavenent design recommendations. The design Surveys for the project will be conducted by the Mh/Wr surveyors and furnished to IRM. C. ADDITIONAL WORK Work currently not included in the scone of services but which have been discussed as potential additional work are the design of a pedestrian plaza area south of the bypass roadway and north of First Avenue; design of bicycle/pedo=t+-,a„ trails outside of the roadway construction limits that would be incorporated with the existing BM trail network. Other additional work not included world be design of streetscape along First Avenue between Holmes and Sommerville. _5_ ATTACHMENT B. SCHEDULE A. STATEMENT OF WORK FOR T.R. 169/101 BYPASS ROADWAY A. ROADWAY PLAN PREPARATION - T.H. 169/101 BYPASS AVG. DIRECT SHEET DESCRIPTION HOURS RATE SALARY 1 COVER SHEET 24 10.00 $240 2 GENERAL PIAN 20 9.50 190 3 QUANTITIES AND STANDARD PLATES 24 13.00 312 4 CONSTRUCTION STAGING 30 12.00 360 5-6 MISCELLANEOUS DETAILS (STANDARDS) 8 9.50 76 7-8 EXISTING TOPOGRAPHY AND REMOVAL PLANS 80 10.50 840 9-10 TYPICAL SECTIONS 48 9.00 432 11 ALIGNMENT PLAN 40 10.00 400 12 ALIGNMENT TABULATION 24 11.50 276 13-14 PLANNED CONSTRUCTION 220 10.50 2,310 15-16 PROFILES 40 9.00 360 17-18 DRAINAGE PLANS 100 12.00 1,200 19-20 DRAINAGE PROFILES 60 10.00 600 21 DRAINAGE TABULATION 72 13.50 972 22 STANDARD BRIDGE APPROACH DETAIL 4 13.75 55 23-29 RETAINING WALL PLANS AND DETAILS (260 L.F.) 112 13.00 1,456 30 BEBO PIAN/SHOP DRAWING COORDINATION 12 13.00 156 31 STAIRWAY DETAILS 32 10.00 320 32 RAILING TYPICAL DETAILS 8 9.00 72 -33 LIGHTING PLANS 48 12.50 600 34 LIGHTING DETAILS AND TABULATIONS 30 14.25 428 35-48 SIGNAL PLANS AND DETAILS (3-INTERSECTIONS) 240 12.50 3,000 49-56 SIGNING AND STRIPING PLAN 64 11.50 736 57-59 TURF ESTABLISHMENT, LANDSCAPING AND DETAILS 60 10.00 600 60-61 CROSS SECTION LAYOUT 16 9.00 144 62-75 CROSS SECTIONS 400 9.50 3,800 SUBTOTAL DIRECT SALARY 1,816 $19,935 B. EXPENSES - T.H. 169/101 BYPASS 1) COMPUTER $1,200 2) TRAVEL 500 3) MATERIALS 500 4) REPRODUCTION/PAINTING 1,000 5) CARD (40 MRS @ $30) 1,200 SUBTOTAL EXPENSES $4,400 -6- ATTACHMENT B. U 0 SCHEDULE A. STATEMENT OF WORK FOR T.H. 169/101 BYPASS ROADWAY C. ENGINEERING, DESIGN AND SPECIFICATIONS - T.H. 169/101 BYPASS AVG. DIRECT TASK HOURS RATE SALARY 1) HORIZONTAL AND VERTICAL GEOMETRY 80 14.25 $1,140 2) TYPICAL SECTIONS, PLAN AND PROFILE 56 15.50 868 3) GRADING AND CONSTRUCTION LIMITS 48 12.00 576 4) INTERSECTION DESIGN AND COORDINATION 24 15.50 372 5) SUBGRADE EVALUATION, PAVEMENT DESIGN 20 17.00 340 6) UTILITY COORDINATION 12 16.00 192 7) DRAINAGE DESIGN 120 13.50 1,620 8) STAIRWAYS AND MISCELLANEOUS STRUCTURES 24 13.00 312 9) LANDSCAPING AND TURF ESTABLISHMENT 20 12.50 250 10) LIGHTING DESIGN 64 17.50 1,120 11) SIGNALIZATION DESIGN (3-INTERSECTIONS) 140 18.50 2,590 12) SIGNING AND STRIPING 16 19.00 304 13) CONSTRUCTION STAGING 24 . 17.00 408 14) QUANTITY CALCULATIONS AND COST ESTIMATE 96 14.00 1,344 15) SPECIAL PROVISIONS 120 17.00 2,040 16) REPRODUCTION, PRINTING AND CLERICAL 100 9.00 900 17) SUPERVISION AND PROJECT ADMINISTRATION 240 17.50 4,200 SUBTOTAL DIRECT SALARY 1,204 $18,576 D. OVERHEAD AND MULTIPLIER RATES HNTB WESTWOOD DIRECT SALARY 1.00 1.00 OVERHEAD + 1.29 + 1.39 2.29 2.39 158 PROFIT x 1.15 x 1.15 2.63 2.75 Estimated Combined Load On Estimated Direct Salary - 2.65 E. SUMMARY OF ESTIMATED COST - T.H. 169/101 BYPASS DIRECT SALARY (1.00) $38,511 OVERHEAD AND PROFIT (1.65) . 63,543 EXPENSES (1.00) 4,400 SUBTOTAL - T.H. 169/101 BYPASS $106,454 -7- ATTACHMENT B. SCHEDULE A. STATEMENT OF WORK FOR NORTH BRIDGE APPROACH A. ROADWAY PLAN PREPARATION - NORTH APPROACH ADD,L AVG. DIRECT SHEETS DESCRIPTION HOURS RATE SALARY COVER SHEET 10.00 $0 GENERAL PLAN 6 9.50 57 QUANTITIES AND STANDARD PLATES 4 13.00 52 10 12.00 120 CONSTRUCTION STAGING MISCELLANEOUS DETAILS (STANDARDS) 9.50 0 1 EXISTING TOPOGRAPHY AND REMOVAL PIANS 24 10.50 252 1 TYPICAL SECTIONS 12 9.00 108 ALIGNMENT PLM, 8 10.00 80 ALIGNMENT TABULATION 2 11.50 23 1 PLANNED CONSTRUCTION 60 10.50 630 1 PROFILES 4 9.00 36 1 DRAINAGE PLANS 30 12.00 360 DRAINAGE PROFILES 10.00 0 DRAINAGE TABULATION 13.50 0 STANDARD BRIDGE APPROACH DETAIL 13.75 0 RETAINING WALL PIANS AND DETAILS (260 L.F.) 13.00 0 BEBO PLAN/SHOP DRAWING COORDINATION 13.00 0 STAIRWAY DETAILS 10.00 0 RAILING TYPICAL DETAILS 9.00 0 1 LIGHTING PLANS 12.50 0 LIGHTING DETAILS AND TABULATIONS 14.25 0 SIGNAL PLANS AND DETAILS (3-INTERSECTIONS) 12.50 0 1 SIGNING AND STRIPING PLAN 16 11.50 184 1 TURF ESTABLISHMENT, LANDSCAPING AND DETAILS 16 10.00 160 CROSS SECTION LAYOUT 3 9.00 27 4 CROSS SECTIONS 100 9.50 950 12 SUBTOTAL DIRECT SALARY 295 $3,039 B. EXPENSES - NORTH APPROACH 1) COMPUTER $300 2) TRAVEL 3) MATERIALS 100 4) REPRODUCTION/PRINTING 200 5) CARD (20 HRS @ $30) 600 SUBTOTAL EXPENSES $1,200 -8- ATTACHMENT B. ,vU SCHEDULE A. STATEMENT OF WORK FOR NORTH BRIDGE APPROACH C. ENGINEERING, DESIGN AND SPECIFICATIONS - NORTH APPROACH AVG. DIRECT TASK HOURS RATE SALARY 1) HORIZONTAL AND VERTICAL GEOMETRY 24 14.25 $342 2) TYPICAL SECTIONS, PLAN AND PROFILE 18 15.50 279 3) GRADING AND CONSTRUCTION LIMITS 16 12.00 192 4) INTERSECTION DESIGN AND COORDINATION 15.50 0 5) SUBGRADE EVALUATION, PAVEMENT DESIGN 17.00 0 6) UTILITY COORDINATION 16.00 0 7) DRAINAGE DESIGN 20 13.50 270 8) STAIRWAYS AND MISCELLANEOUS STRUCTURES 13.00 0 9) LANDSCAPING AND TURF ESTABLISHMENT 4 12.50 50 10) LIGHTING DESIGN 17.50 0 11) SIGNALIZATION DESIGN (3-INTERSECTIONS) 18.50 0 12) SIGNING AND STRIPING 6. 19.00 114 13) CONSTRUCTION STAGING 8 17.00 136 14) QUANTITY CALCULATIONS AND COST ESTIMATE 18 14.00 252 15) SPECIAL PROVISIONS 12 17.00 204 16) REPRODUCTION, PRINTING AND CLERICAL 12 9.00 108 17) SUPERVISION AND PROJECT ADMINISTRATION 30 17.50 525 SUBTOTAL DIRECT SALARY - NORTH APPROACH 168 $2,472 D. SUMMARY OF ESTIMATED COST - NORTH APPROACH DIRECT SALARY (1.00) $5,511 OVERHEAD AND PROFIT (1.65) 9,093 EXPENSES (1.00) 1,200 SUBTOTAL - NORTH APPROACH $15,804 -9- ATTACHMENT B. SCHEDULE A. STATEMENT OF WORK FOR ALIGNMENT AND ACCESS STUDY A. GINEERING AND DESIGN - ALIGNMENT AND ACCESS STUDY AVG. DIRECT TASK HOURS RATE SALARY 1) REALIGNMENT FEASIBILITY STUDY 32 16.00 $512 2) PROPERTY ACCESS COORDINATION 40 17.00 680 SUBTOTAL DIRECT SALARY 72 $1,192 B. SUMMARY OF ESTIMATED COST - ALIGNMENT AND ACCESS STUDY DIRECT SALARY (1.00) $1,192 OVERHEAD AND PROFIT (1.65) 1,967 EXPENSES (1.00) SUBTOTAL - ALIGNMENT/ACCESS STUDY $3,159 -10- ATTACHMENT B. SCHEDULE A. STATEMENT OF WORK FOR TOTAL PROJECT A. ROADWAY PLAN PREPARATION - TOTAL PROJECT AVG. DIRECT SHEET DESCRIPTION HOURS RATE SALARY 1 COVER SHEET 24 10.00 $240 2 GENERAL PLAN 26 9.50 247 3 QUANTITIES AND STANDARD PLATES 28 - 13.00 364 4 CONSTRUCTION STAGING 40 12.00 480 5-6 MISCELLANEOUS DETAILS (STANDARDS) 8 9.50 76 7-9 EXISTING TOPOGRAPHY AND REMOVAL PLANS 104 10.50 1,092 10-12 TYPICAL SECTIONS 60 9.00 540 13 ALIGNMENT PLAN 48 10.00 480 14 ALIGNMENT TABULATION 26 11.50 299 _ 15-17 PLANNED CONSTRUCTION 280 10.50 2,940 18-20 PROFILES 44 9.00 396 21-23 DRAINAGE PLANS 130 12.00 1,560 24-25 DRAINAGE PROFILES 60 10.00 600 26 DRAINAGE TABULATION 72 13.50 972 27 STANDARD BRIDGE APPROACH DETAIL 4 13.75 55 27.34 RETAINING WALL PLANS AND DETAILS (260 L.F.) 112 13.00 1,456 35 BEBO PLAN/SHOP DRAWING COORDINATION 12 13.00 156 36 STAIRWAY DETAILS 32 10.00 320 37 RAILING TYPICAL DETAILS 8 9.00 72 38-39 LIGHTING PLANS 48 12.50 600 40 LIGHTING DETAILS AND TABULATIONS 30 14.25 428 41-54 SIGNAL PLANS AND DETAILS (3-INTERSECTIONS) 240 12.50 3,000 55-63 SIGNING AND STRIPING PLAN 80 11.50 920 64-67 TURF ESTABLISHMENT, LANDSCAPING AND DETAILS 76 10.00 760 68-69 CROSS SECTION LAYOUT 19 9.00 171 70-87 GROSS SECTIONS 500 9.50 4,750 SUBTOTAL DIRECT SALARY 2,111 $22,974 B. EXPENSES - TOTAL PROJECT 1) COMPUTER $1,500 2) TRAVEL 500 3) MATERIALS 600 _ 4) REPRODUCTION/PRINTING 1,200 5) CADD (60 HRS @ $30) 1,800 . SUBTOTAL EXPENSES $5,600 -11- ATTACHMENT B. SCHEDULE A. STATEMENT OF WORK FOR TOTAL PROSECT C. ENGINEERING, DESIGN AND SPECIFICATIONS - TOTAL PROSECT AVG. DIRECT TASK HOURS RATE SALARY 1) HORIZONTAL AND VERTICAL GEOMETRY 104 14.25 $1,482 2) TYPICAL SECTIONS, PIAN AND PROFILE 74 15.50 1,147 3) GRADING AND CONSTRUCTION LIMITS 64 12.00 768 4) INTERSECTION DESIGN AND COORDINATION - 24 15.50 372 5) SUBGRADE EVALUATION, PAVEMENT DESIGN 20 17.00 340 6) UTILITY COORDINATION 12 16.00 192 7) DRAINAGE DESIGN 140 13.50 1,890 8) STAIRWAYS AND MISCELLANEOUS STRUCTURES 24 13.00 312 9) LANDSCAPING AND TURF ESTABLISHMENT 24 12.50 300 10) LIGHTING DESIGN 64 17.50 1,120 11) SIGNALIZATION DESIGN (3-INTERSECTIONS) 140 18.50 2,590 12) SIGNING AND STRIPING 22 19.00 418 13) CONSTRUCTION STAGING 32 17.00 544 14) QUANTITY CALCULATIONS AND COST ESTIMATE 114 14.00 1,596 15) SPECIAL PROVISIONS 132 17.00 2,244 16) REPRODUCTION, PRINTING AND CLERICAL 112 9.00 1,008 17) SUPERVISION AND PROSECT ADMINISTRATION 270 17.50 4,725 18) REALIGNMENT FEASIBILITY STUDY 32 16.00 512 19) PROPERTY ACCESS COORDINATION 40 17.00 680 SUBTOTAL DIRECT SALARY 1,444 $22,240 D. OVERHEAD AND MULTIPLIER RATES HNTB WESTWOOD DIRECT SALARY 1.00 1.00 OVERHEAD + 1.29 + 1.39 2.29 2.39 158 PROFIT x 1.15 x 1.15 2.63 2.75 Estimated Combined Load On Estimated Direct Salary = 2.65 E. SUMMARY OF ESTIMATED COST - TOTAL PROSECT DIRECT SALARY (1.00) $45,214 OVERHEAD AND PROFIT (1.65) 74,603 EXPENSES (1.00) 5,600 TOTAL PROSECT COST $125,417 -12- T . H . 169 MINNESOTA RIVER CROSSING / DOWNTOWN SHAKOPEE APPROACH _ r o — I MN. RIVER LEVEE - 11 Ir TH °li . i II SII 11 TH — O 1st � 169 _ 101 �II wll �II 311 wll vll _ all SII OII wll SII ZII J I�I �d=I L-� L-�J L-�IIL r--N STUDY REPORT PREPARED FOR: U.S. Department of Transportation, Federal Highway Administration, Minnesota Department of Transportation, and the City of Shakopee, Minnesota. OBarton-Aschman Associates, Inc. STATE OF MINNESOTA DEPAR7mmr OF TRANsPORTATIM STUDY REPORT for S.P. 7009-52 Minnesota Project No. BRF005-2 Bridge Replacement, Intersection Modifications, and CBD Mini-Bypass TH 169 in Shakopee SCOtt COLmty U.S. DEPAR]MM4T OF MA PCFaATION Federal Highway Administration and bU20MSaM DEPAPaMEar OF TRAMPCF2T CN November 1987 City Approval Date District Engineer Approval Date Assistant Division Approval Date — i /brz� TABIZ OF ODN 12M Paqe Title Sheet 1 Table of Ccntents ii 1.0 Introductory SumarY 1 2.0 Project Development 5 3.0 Project Discussion 8 4.0 EnVirOnMental Facts 17 5.0 Design Features 20 6.0 Design Standards 23 APPENDIX ii 1.1 Project Identification The proposed project IS located in downtown Shakopee in Scott County, Minnesota (Figures 1.1, 1.2 and 1.3) , and consists of the following elements: 1. Construction of a four block "mini-bypass" on TH 101/169 (First Avenue) _ in downtwn Shakopee 2. Relocation of the existing TH 101/169 intersection appraxiaately one- half block to the north and one block to the east 3. Construction of a new TH 169 Minnesota River bridge to replace existing Bridge No. 4175 1.2 Purpose of Report The purpose of this report is to dom ent data pertaining to design features and to summarize social, epic and ern,irormwntat effects and mitigation commitments. 1.3 Purpose of Proiect The proposed project's basic objectives are to: 1. Eliminate the structural and traffic capacity deficiencies of the existing TH 169 Minnesota River bridge 2. Relieve the traffic congestion at the intersection of First Avenue and Holmes Street (the present TH 169/101 intersection) 3. Reaove heavy truck traffic from downtown Shakopee 1.4 Environmental Isoacts The proposed project will have no significant negative inpacts on the surrouding ernironment (refer to Section 4.0) . 1.5 Project Manager The designated project manager for this project is: Evan R. Green Transportation Planning Minnesota Department of Transportation Golden Valley District 2055 North Lilac Drive Golden Valley, Minnesota 55421 (612) 593-8537 — 1 — G N N N U.S. 2 Bemidji Hibbing Grand Rapids DuluN U3 y 10 Brainerd j <y St.Gaud U.S. 12 - Wilmar mo,,aaoolis/SL Paul County Metro Area U.S. 212 _ 6 G3 Marshall .S B! U.S. 14 d' - Mankato 6� Rochester 1-90 Worthington Abed Lea Site Location within State OBarton-Aschman Associates, Inc. Figure 1.1 �ti • i Ile s +4N I HEfbNEPiO LYIH7 LS 212 a - Cit 32- !- '! _ DAKOTA � scoTT • � L. i N i II I C L ! Site Location within Region Barton-Aschman Associates, Inc. Figure 1.2 16�i __ U a D L 7 MAIN ST. r C) v a 1 9 HR Qi Q FILL O = .ST. m r ��Q a SPENCER ST. w L --____------ SO ER- VILLE L T. .441 L H ES $T. L , - o L Z �� FULLER $T. L _ Z �oU AT W 000 '$T. O Lor L U N 19 Q L s APGAR ST. L 2.0 PR03Ecr DEVEIURffiNr (JJ 2.1 Federal Action Derenmimtion The project was determined to be a Class III action (moderate level) project requiring the preparation of a federal Environmental Assessment (FA) . Based upon the EA and the comments received thereon, the Federal Highway Administration (FHWA) prepared and executed a Finding of No Significant Fact (FONSI) for the project on -- 2.2 state EnVi tal Review The project met the requirements for the mandatory preparation of a state _ Environmental Assessment Worksheet (F.AW) . The Project Path Report/FA for this project was prepared, circulated and reviewed in accordance with the Alternative State Environmental Review Process adopted by the Minnesota Etrvirormental Quality Board (M=) • Based upon the PPR/FA, and COMMOnts received thereon, Findings of Fact were prepared. The Findings of Fact and Conclusions thereto, indicated that an Environmental Impact Statement was not required for the proposed improvements. 2.3 Minnesota IntergQV61M 9ntal Review Process The PPR/EA for the proposed improvements has been reviewed by the Metropolitan Council in accordance with the Minnesota Intergovernmental Review Process. The intergovernmental coordination requirements have been satisfied. 2.4 Future Schedule Study Report Approval February 1988 Detail Design Completion September 1988 Riot-of-Way Acquisition September 1988 - June 1989 Contract Letting December 1989 Contract Award January 1990 Start Construction April 1990 Complete Construction October 1991 5 2.5 Fnmdlnun _ The estimated casts of the proposed inp ovements are as follows: Bridge No. 70515 - Four-Lane StruCtursl Prestressed Concrete Beams $3,250,000 - Steel I - Girders $3,650,000 Roadway Construction2 TH 169/101(mini bypass) $1,416,800 PR�.= TOTAI? $4,666,800 - $5,066,800 I Cost reflects final bridge geometric design modifications. Includes $250,000 for removal of existing Bridge No. 4175 and old bridge piers. 2 Mils figure does not include alternative bike/ped path alternatives being investigated further for feasibility and funding. It also reflects an adjustment for retaining wall and downtown circulation improvements. Riot-of-way costs are not included. 3 Cost varies subject to bridge design selected (concrete vs. steel) . It is anticipated that 80 percent of the bridge replacement and approach costs (including an amount equivalent to the cost to construct an approach to First Avenue) will be funded with Federal Aid Bridge Replacement Funds. The remainder will be funded with Iocal and/or State monies. The City of Shakopee has agreed to provide up to $1.9 million for design, construction and/or right-of-way acquisition for downtown roadway improvements. 2.6 Public and Agency In volvement Public Meetings and Hearings A Public Information open House followed by a Public Hearing on the project was afforded on February 25, 1987. Property owners and others affected by the proposed improvements were notified of the meetings by the City of Shakopee via U.S. mail and paid newspaper advertisement. Municipalities The entire project lies within the corporate limits of the City of Shakopee. The city has taken the lead in the preliminary engineering stages of project development. The city's role in the preparation of the final construction plans will be negotiated at the appropriate time; likewise, the city approval of said plans will be requested at the appropriate time. 6 r Agencies The proposed improvements have been reviewed by, or discussed with, the following public agencies or organizations: A. Metropolitan Transit Dzmmi«ion _ B. Metropolitan Council C. Minnesota River Valley Watershed District D. Soil Conservation Service - U.S. Department of Agriculture E. Corps of Engineers - U.S. Department of the Army F. Fish and Wildlife Service - U.S. Department of the Interior G. The United States Envirrmmienral Protection Agency H. Minnesota Pollution Control Agency I. Minnesota Department of Natural Resources J. Minnesota Envir=m ental Quality Board K. Minnesota Historical Society I. Scott Canty M. U.S. Coast Guard Comnents and recoumetdaticns received from the above organizations have been considered and, where appropriate and feasible, will be incorporated into the final design elements of the project. _ 2.7 Permits Permits for construction of the proposed improvements will be obtained from the following: A. U.S. Army Corps of Engineers - Section 404 Individual or Nationwide Permit (to be detemmined by C.O.E.) _ B. Minnesota Pollution Control Agency - Section 401 Certification (if Individual 404 Permit required) C. Minnesota Department of Natural Resources - Protected Waters D. Minnesota River Valley Watershed District - Floodplain Encroachment 7 3.0 PRO= DISCUSSION 3.1 PurPose of Protect The specific transportation objectives of the proposed project are to: 1. Eliminate capacity, imderclearance and deter deficiencies of the existing TH 169 Minnesota River bridge 2. Relieve congestion and improve level of service of the TH 169/101 intersection 3. Remove heavy truck traffic from the core of downtown Shakopee Other ancillary objectives (which were used as criteria in evaluating alternatives) are to: 1. Reduce noise and air pollution in the retail core of the city 2. Provide for future downtown development options, enhance parking and vehicular circulation while minimizing disruption to the city's senior citizen center and Minnesota River recreational amenities 3. Improve pedestrian safety and enhance pedestrian access within the downtown core (with particular e¢g)hasis on the senior citizens center) 3.2 Project Limits The study area is located in the northern section of Scott County in the _ City of Shakopee, Minnesota (see Figure 1.3) . The easterly terminus of the project is at the First Avenue/Spencer Street intersection, the westerly terminus is at the Atwood Street intersection, the northerly term;n,s is approximately 800 feet north of the Minnesota River on TH 169 and the southerly terminus is at First Avenue. The project length is approximately 2,660 feet east to west and 1,850 feet north to Scarth. 3.3 Existing Facilities TH 169 and TH 101 Two principal arterial roadways are located in the project area: TH 101 and TH 169. TH 169 and TH 101 have a common alignment from north of the Minnesota River to downtown Shakopee (Holmes and First Avenue) where they separate. This segment is a two-lane, 10-ton roadway with an urban cross- section; a 700-foot steel truss bride (Bridge No. 4175) crosses the Minnesota River within this segment. Also, a right-turn lane is added between the bride and First Avenue. TH 101 east of its intersection with TH 169 at Holmes and First Avenue is a fourlane, 10-ton roadway with an urban cross-section. From the TH 169/101 intersection (Holmes and First Avenue) to the western project limit, TH 169 is also a four-lane, 10-ton roadway with an urban cross-section. Within the project limits, the east- west TH 101/169 alignment follows Shakopee-s First Avenue. 8 Bridge No. 4175 Existing Bridge No. 4175 carries `IIi 169 across the Minnesota River. The structure was built in 1927 and rehabilitated once in 1969. The bridge consists of eight spans of which four are concrete deck girder approach spans and four are steel deck truss mein spans. The overall bridge length is 645 feet with the longest span being 127.7 feet. The deck is 42.4 feet wide with a 30-foot-wide, too-lane roadway surface. The bridge is deficient in two ways: 1) its horizontal width provides insufficient traffic capacity, and 2) the detour length in the event that the bridge had to be closed would be unreasonably long (12 miles) . Bicycle/Pedestrian Facilities Within the project limits, a 10-foot-wide bituminous bike/pedestrian trail has been constructed parallel to, and just to the north, of Levee Drive. The eastern terminus of the trail is at the Shakopee Park and Recreation _ Building. The trail was constructed and is maintained by the C14R. Appendix F of the PPR/EA for this project contains detailed information on the INR trail corridor on the south side of the Minnesota River. Signal Systems A permanent signal system is currently in-place at the TH 169/101 intersection (First Avenue and Holmes Street) . This signal is a three- phase, pretimed system. A two-phase, traffio-actuated signal system is in place at the intersection of First Avenue and Lewis street. Another two- phase signal system is in place at the intersection of Scott Street and Fist Avenue at the west project limits. Slopes The in-place sideslopes at the south approach to Bridge No. 4175 are 4:1. At the north approach to Bridge No. 4175, the sideslopes are as steep as 1.5:1. Guardrail i L A guardrail is currently in-place at the north and south approaches to Bridge No. 4175 due to the substandard sideslopes. L3.4 Traffic Demand L MnDOT traffic data indicates that the TH 169/101 intersection presently operates at Level of Service "F" during both A.M. and P.M. peak periods. Travel delay times within the project limits during the peak periods approach 15 minutes. LThe 1991 peak hour volumes represent a 'horst case" scenario in terms of traffic forecasts as disoussad in Section 5.3.1 of the PPR/FA for this L 9 project. The 1991 peak-hour volumes were used as a basis of design for the proposed inprovements. 'These volumes are shown on Figure 3.1, the foldout plan sheet located in the pouch at the back of this report. 3.5 Safety According to MnDO'r records, during the three-year period from 1983 to 1985, 94 accidents occurred at the TH 169/100 intersection. MnTX7r accident statistics indicate that on average, one accident per one million approach vehicles is expected at signalized state trunk highway intersections. Comparing this average against actual traffic cants at the TH 169/101 intersection between 1983 and 1985, approximately 20 accidents could have been expected during that three-year period; 94 accidents actually occurred. _ thus, the accident rate at the TH 169/101 intersection was nearly five times higher than the state average for signalized state trunk highway intersections during the period from 1983 to 1985. Accident data fnan 1978 to mid-1983 showed 100 accidents occurring at the TH 169/101 intersection during that five-and-one-half year period, indicating that the frequency of accidents had nearly doubled between the two time periods analyzed. 3.6 Alternatives Considered At the initiation of the alternatives selection process, 15 potential _ construction alternatives were developed and analyzed. Appendices A and B of the PPR/EA for this project describe the review and selection process by which the 15 build alternatives were narrowed to two alternatives, 7A and 13. 'These two alternatives were analyzed in the environmental asse_ssuent process and their design layouts were circulated for MnD7r staff approval. During this staff approval procedure, it was recomenderd that Alternative 13 be dropped from further consideration. MnDOT staff determined that _. Alternative 13 was not desirable from an operations, capacity phasing and progression point of view. 3.7 Proposed IITnrovenents TH 169/101 Bypass - As shown in Figure 3.1, the bypass alignment will parallel First Avenue between Holmes Street and Sommerville Street and will be about 200 feet north of First Avenue, utilizing, in part, an existing alley alignment. The bypass will connect with the existing First Avenue just west of Hiller Street on the west end and just east of Spencer Street on the east end. The bypass will be four through lanes with a raised median and channelized tum lanes to the new five-lane bridge that will be constructed. (See Figure 3.2 for the proposed typical roadway sections.) Turn lanes will also be provided at the access points to downtown Shakopee. The addition of left- and riot-tum lanes on the bypass for eastbound to northbound and westbound to northbound traffic will significantly increase capacity and help alleviate traffic backups and congestion. The elimination of the south leg of the intersection reduces conflicting traffic movements, 10 L9- W.B. T.H. 169/101 r 14• 1z 14• LRIGHT TURN LANE THRU LANE THRU LANE .02 — .015 1.015 L LBsza csG T.H. 169/101 TYPICA L LW.B. T.H. 169/101 ZL 14' 14• 6' THRU LANE THRU LANE MEDIAN LEI J r— .015 .015 L 8624 1 L B624 C8G T.H. 169/101 TYPICAL L r-B• 10•* 15'-s' 1z METAL RAILING BIKE/PED - RIGHT TURN LANE THRU LANE THR! PATH 'J' BARRIER o io 8 FENCE v, �--.02 T .02 BRIDGE * IF THE EXISTING BRIDGE No. 4175 IS UTILIZED AS A BICYCLE/PEDESTRIAN CROSSING OF THE NEW T.H. 169 BRIDG MINNESOTA RIVER, A BIKE/ PED. PATH WILL NOT BE PROVIDED ON THE NEW T.H. 169 BRIDGE. ®Barton-Aschman Associates, Inc. CL E.B. T.H. 169/101 �d 20' 14' 14' z MEDIAN THRU LANE THRU LANE f— .02 .02 @r —B624 C&G L SECTION @ STA. 17+50 8624 C&G CL E.B. T.H. 169/101 14' 1z 14' z T TURN LANE THRU LANE THRU LANE +— .02 f— .015 .015 , �r ,&G B624 C&G SECTION @ STA. 11+00 Y NEW T.H. 169 BRIDGE T-8' 1z 1z 12' 10' 1 LANE THRU LANE THRU LANE SHLDR. 'J' BARRIER --.015 .015 —� .02 —� 02 DECK TYPICAL SECTION Proposed Typical Roadway and Bridge Sections Figure 3.2 Y thereby simplifying signal phasing and intersection geometrics and increasing intersection capacity. Perking along the bypass within the project limits will be prohibited. New TH 169 Bridge A new 795-foot-long five-lane bridge structure will be constricted about 350 feet east of existing Bridge No. 4175. Two lanes will corny northbound traffic and three lanes will carry southbo nd traffic. Two of those southbound lanes will be left-turning lanes at the TH 169/101 intersection. The other southbound lane will be a 14-foot-wide right-turn lane at the TH 169/101 intersection. (Figure 3.2 shows the typical roadway section of the new TH 169/101 bridge.) To maintain a constant bridge width, a 14-foot-wide shoulder will be provided north of the right-turn lane as shown in Figure 3.1. A 10-foot-wide shoulder will be provided adjacent the northbound lanes. Appendix C of the PPP/FA contains a preliminary bridge type study for two bridge type options: 1) prestressed concrete girders with concrete deck, and 2) steel I-girders with mite concrete deck. That study was conducted assuming a 730-foot-long bridge and a 10-foot-shoulder adjacent the southbound lanes rather than the presently proposed 14-foot shoulder/right-turn lane. The five-lane bridge will also significantly increase capacity at the TH 169/101 intersection and help alleviate backup and congestion. If existing Bridge No. 4175 is not modified and utilized as a bicycle/pedestrian crossing of the Minnesota River, the new TH 169 bridge will be designed to provide for a bicycle/pedestrian path as shown in Figure 3.2. Bridge No. 4175 Upon completion of the new TH 169 bridge, existing Bridge 4175 will no longer be used to carry motorized vehicular traffic. The bridge will either be demolished or modified as described below to function as a bicycle/pedestrian facility. The City of Shakopee and the CNR will control the cause of action taken upon Bridge No. 4175. Bicycle/Pedestrian Facilities Figure 3.3 shows the proposed trail system alternative within the project limits of the TH 169/101 Bypass project. At-grade pedestrian crossings of TH 169/101 will be provided at the TH 169/Fuller Street and TH 101/east connection to First Avenue intersections. A tunnel crossing under TH 169 is primed at Holmes Street. Bicycle/pedestrian trail connections will be made to downtown Shakopee. The following option will be utilized to provide a bicycle/pedestrian crossing of the Minnesota River within the project limits: 12 L L \ � 4 %. us s POUD 10 1NE— xBwFMPoN[ /•�/`� ING AREA qty I RIVERSIDE �� - 1 L1.1.... PARN 4\ MEIIMHbfMI L E%15TINO SIDEWALK � 1 ••••••••••• EXISTING ONO TRAIL L R PROPOSED BINE/PEOESTNAN TRAIL M2 1 PROPOSED BIKUPEOESTRIAN BRIDGE 1 1 - � $ICNALI2FD INTERSECTION 1 ' L 11 ON E%6MG Mao ENOSP 1 ®w 1 — --� – aT-GRACE ttM1Etivw wu 1 EX6111R OR0.MNI � I � Ns LEVEE DP RETAINING wuu ' PERFUMED I ENGEDGE AMD MAL �I� \' .M. RoIN N� L VS 169 w IST W � -MR. A PT Puss uo sIFR ID BPrKs MUL �n _ ro PaP�wu 6E oew111.r���rn LIs, N_ ay VS fSn B WIL0.FE SFAVY{PoIIXFIO NRA` b rNf TC R ER ® g rq FlITWE Ml0.TXAR �IAWPO%.IOGiKl1) - A I / E IST AVE IANF SYSTEM�S J � � 10 IXMHIPaI S�,NWPFE � 1 6' 1 ¢ l Bicycle/Pedestrian w y Trail System Alternative J Figure 3.3 --- OBarton-Aschman Associates, inc. - JD� Existing Bridge No. 4175 will be demolished except for the piers. A new bicycle/pedestrian bridge will be constructed on these piers as _ shown in Figure 3.4, connecting on the south end with the existing am trail arra the tunnel cressug proposed under the new TH 169. At the north end of this new bicycle/pedestrian bridge, a connection will be made to the U.S. Fish and Wildlife trail system. This option eliminates the need for the previously proposed 10-foot bicycle/pedestrian path on the new TH 169 bridge. MnDOT has indicated that the money saved on the new bridge could be applied to the cost of the separate bicycle/pedestrian bridge. signal system The existing signal system at the Scott Street/First Avenue intersection will remain in place. As shown on Figure 3.1, the following intersections within the project limits will be signalized: 1. TH 169/Fuller Street 2. TH 169/TH 101 3. TH 101/east connection to existing First Avenue All three of these intersections will be "T" intersections, thereby simplifying signal phasing and increasing intersection capacity. (MnDOT will provide the required Signal Justification Reports.) The existing signal systems at the First Avenue/Holmes Street and First Avenue/Lewis Street intersections will be modified or removed based on need. The signals _ at First Avenue and Fuller Street are considered warranted relative to numbers 2, 8, 9 and 11. The intersection at S®rezville Street and First Avenue is to be considered relative to 1, 2, 8, 9 and 11. A Signal Justification Report will be prepared at the appropriate time. That will occur approximately one year before the letting. Slopes Fill sections as great as 13 feet will be constructed along the north side of the TH 169/101 Bypass near the new bridge. To maintain adequate clearance over Levee Drive, a emnbination of 6:1 sideslopes and retaining walls will be constructed. in and near Huber Park, fill sideslopes may be as steep as 3:1 to minimize impacts to the park. As noted in Appendix F of the Project Path Report/Environmental Assessment for this project, - recreational development in the affected portion of Huber Park has been kept to a minimum; Appendix F documents additional reasons that the TH 169/101 Bypass project does not constitute a 4(f) involvement with Huber Park. Guardrail Because of roadway curvature and steep slopes, a guardrail will be installed along the north side of the TH 169/101 Bypass for most of its length. A guardrail will also be installed in other areas where warranted by inadequate clear zones or steep slopes. in lieu of guardrail installation 14 LEVEE (BEMO(RIDGI D _ PROFILE OF EXISTING BRIDGE N0. 4175 DEMOLISH EXISTING BRIDGE DECK & STRUCTURE � EX TR L 100 YEAR DESIGN HIGH WATER EL.721.0 PROPOSED BIKE/ j ELEV. L ' PEDESTRIAN TRAIL STRUCTURE (UTILIZE/ EXIST. PIERS Bi / ABUTMENTS FOR / -E—MINNESOTA RIVER II NEW STRUCTURE)/ — I ® Barton-AschmanAssociates, Inc. i" LEVEE DR. DRIVE PROP CL PROP TO BE I TH169 W.B. I TH169 E.B. (SHED) EXISTING I -- GRADE �/(� Ell i / `EXCAVATE =�IIIII EMBANKMENTS. =1i =I =III IST. DNR PROPOSED AIL. i II 4 TUNNEL -`J STAIR & HANDICAP RAMP ACCESS TO 725.0= DOWN7OWN SHAKOPEE Profile-Existing Bridge No.4175 and Proposed Bike/Pedestrian Trail Configuration Alternative Figure 3.4 r_ along the north side of the TH 169/101 Bypass in the vicinity of Levee Drive, the retaining wall along levee Drive may be heightened and designed as a safety barrier. 16 4.0 ENVIRONMENM n9ACP6 4.1 General A detailed Envizorvmntal Assessment (FA) was prepared and circulated in conjunction with the Project path Report (PPR) for the proposed improvement. - (Copies of this combined document are available for viewing at YxMT's Golden Valley District Office.) A location/design public hearing on the PPR/EA was held on February 25, 1987, and comments were accepted. through March 7, 1987. Basad upon thee comments received on the PPR/EA, it was determined that the project would not have significant negative impacts on the natural or ran-made environment. 4.2 Areas of No Im>mact The proposed improvements will have no impact on: A. Section 4(f) and 6(f) parkland B. Farmlands of prime, unique, state-wide or local importance, as - defined by the Federal Farmland Protection Policy Act C. Unique vegetation D. Wildlife habitat E. Threatened or endangered species F. Wetlands G. Historical preservation (final effect determination frtan SHPO is pending) H. Shorelands 4.3 Areas of Minor Adverse Immaact The proposed improvements have the potential to cause minor, nonsignificant adverse impacts on: A. Traffic movement - short term B. Accessibility - short term C. Utility services - short term D. Public safety and emergency services - short term E. Displacement of people and homes F. Displacement of business G. Community cohesion - H. Parking I. Floodplains J. Protected waters K. Erosion potential L. Water quality M. Noise N. Fisheries 17 4.4 Areas of Positive lhmpacts The proposed improvements will have varying degrees of beneficial effects on: A. Traffic movement and level of service - long term B. Traffic safety C. Air quality D. Accessibility - long term E. Public safety and emergency services - long term _ F. Pedestrian/bicycle movements and safety G. Paratransit service H. Inial and regional ecancmic developTent I. Implementation of Donnmtwn Revitalization Plan J. Access to UIR and USFWS trails and recreation lards - long term 4.5 Mitigation MnDOT is committed to the following measures to minimize arid/or mitigate potential adverse effects of the proposed irprovements: A. Traffic Movement: Service on First Avenue will be maintained at all stages of construction except when the mini-bypass is connected at the east and west project termini. As discussed in Section 5.13 of this report, suitable detours which minimize disruption of traffic will be implemented during this phase. _ B. Accessibility: Any unavoidable construction-related interruptions in access to residences and businesses will be kept to the minimum duration practicable. C. Utilities: All efforts will be made to keep any necessary interruption in utility services to a practical minimum. D. Public Safety/IIrergen y Services: Provisions for possible alternate routing of emergency vehicles during various construction operations will be coordinated with the local officials. E. Right-of-Way/Relocation: Additional right-of-way needed will he acquired in accordance with the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. Proapt and equitable relocation services and payments will be provided to all percnns and businesses displaced. F. Parking: Since the project only affects what is presently surplus parking space, specific parking mitigation measures have not been developed. If the presently proposed Shakopee Downtown Revitalization Plan results in additional parking demand, parking space will be provided fry available land within the mini-bypass right-of-Way. G. Floodplains: Though the proposed project will have floodplain - involveuent, it will have no net effect on flood storage or regional flood stages. Contractors will be reguire3 to adhere to PMODT erosion is control specifications to minimize impacts. All disturbed areas will be re-established either by seeding or sodding. Bridge approaches will be reinforced with rip-rap as necessary to prevent erosion. (See Hydraulics and Floodplain Report dated April 1, 1987, in Appendix) . H. Protected Waters: Thee project will affect the Minnesota River which is a Minnesota State protected water. Mitigation is discussed in paragraph G on floodplains. _ I. Erosion Potential: The prcposal and/or plans will contain provisions for temporary and permanent erosion control � as called for in MnDoT standard specifications. J. Water Quality: Appropriate erosion control � will minimize water quality impacts to the Minnesota River. K. Construction Noise: The contractor will be required to comply with all applicable laws, ordinancees, regulations, orders and decrees in the performance of the construction. This includes any local noise control laws. L. Access to U4R and USFWS trails and to recreational lands north and south of the Minnesota River will be maintained to the extent - practicable during construction. M. Downtown Revitalization Plan: The TH 169/101 Bypass plans will be developed with special emphasis on urban design landscaping; downtown a-amu ity cohesion and the City of Shakopee-s downtown comprehensive plan will be the two major design guidelines for all of the visual aesthetic aspects of the project. 19 5.0 DESIGN FEATURES 5.1 Through Innes Within the project limits, two easthcunl and two rxstbauri through lanes will be maintained on the TH 169/101 Bypass (see Figure 3.2) . The new TH 169 bridge will cavy two northbound lanes, one of whirr will be tapered out before reaching the north project limits. From one sa thbaund lane at the north project limits, a second swthboud lane will be added north of the new TH 169/101 bridge. Cn the bridge, a third southbound lane will be added. At the TH 169/101 intersection, these three southbound lanes will become two left-train (eastbound) lanes, and one right-turn (westbound) lane. The earth leg of the TH 169/101 intersection will be closed to traffic. 5.2 Amdliary Lanes _ Separate right- and left-turn laws will be provided at intersections as shaven in Figures 3.1 and 3.2, to facilitate turning movements and to increase traffic safety and capacity. 5.3 Channelization Signalized intersections within the project limits will be channelized with raised islands and medians to separate and delineate differing or conflicting traffic movements. 5.4 Surface Type Determination The pxncedure documented in Section 7-2.0 of the MnDX Road Design Manual will be followed to determine the type of pavement utilized for the TH 169/101 bypass construction. The new TH 169 bridge deck will be concrete. 5.5 Signalization New signal systems will be installed at the following intersections: 1. TH 169/Fuller Street 2. TH 169/101 3. TH 101/east connection to existing First Avenue These signal systems will be designed and installed in accordance with the Minnesota Manual on Uniform Traffic control Devices (FA471CD) . The signal system at the TH 169/Fuller Street intersection will be designed to provide for pedestrian crossing. This system will provide for pedestrian actuation. Signing will prohibit riot turns on red at this intersection also. The signal system at the TH 101/east connection to First Avenue intersection will also provide for pedestrian actuation. 20 5.6 Bicvcle/Pedestrian Facilities All bicycle/pedestrian facilities will be designed and constructed in accordance with MnDOT and AASH'IO standards and will be fully accessible to handicapped pedestrians. Pavement markings will clearly delineate pedestrian crossing locations. 5.7 Lightlm Roadway lighting will be provided along most of the length of newly constructed roadway and bridge within the project limits. Roadway lighting systems will be designed and installed in accordance with An Informational Guide for Roadway Lightira, AA=, 1984, and Warrants for Hicdlwav Lightira, NCERP Report 152. 5.8 Drainage and Erosion control Surface and subsurface pavement drainage features will be designed and constructed in accordance. with Highway Drainage Guidelines, AASH'IO, 1982, Chapter 8 of the MnDOT' Road Design Manual and current MnDDT practices. Temporary erosion control measures will be installed and maintained during construction of the project in accordancee with the Minnesota Standard -- Specifications for Construction, 1983 Edition. Grading, turf restoration and special erosion control structures will be designed to provide permanent erosion control within the project limits. 5.9 Reta'nim Walls Retaining walls will be designed and constructed along the north and south sides of Levee Drive in the vicinity of the new TH 169 bridge. Exact wall locations, heights and types will be evaluated with respect to construction and maintenance costs, ease of construction, safety of motorists and other relative factors. The height of some sections of the retaining walls may be increased to act as a safety barrier in lieu of installing a guardrail along the TH 169/101 Bypass. 5.10 Roadway Medians Raised medians will be constructed to separate opposing traffic lanes and to protect auxiliary turn lanes as shown in Figures 3.1 and 3.2. Median widths will vary from six to 20 feet. Raised islands will also be utilized where appropriate to channaiize separate right-turning movements. The islands will be designed and constructed as per the NnDGT Road Design Manual. 21 5,11 curb and Gutter — Raised medians arra islands will be surrounded by B624 curb and gutter. Cn the other edges of the pavement, 8624 curb and gutter will also be constructed. 5.12Utilities Public and private utilities disrupted by construction will be relocated or — replaced. All utility work will be managed to minimize interruption time. 5.13 Construction 8taci /Det_ rs — 'lhe new 2H 169 bridge will be totally constructed without disruption to the existing Bridge No. 4175. Nearly the entire 7H 169/101 CBD bypass will also be constructed without disc—ion of wasting traffic patterns. due new TH 169 bridge and bypass will be open to traffic before any demolition on Bridge No. 4175 will take place. Minor detours within the project limits may be required for brief periods during construction; however, the — construction staging plan and the traffic control plan will include provisions for adequate signing and for maintaining a safe flow of traffic. A public information program will keep motorists informed of construction progress and potential alternate routes anddetours when appropriate. All — traffic control plans will be developed in accordance with the Minnesota Manual on Uniform Traffic C)ntrol Dsvices. 22 6.0 DESIGN STANDARDS 6.1 General - The proposed TH 169/101 bypass and TH 169 bridge and all related improvements will be designed to meet AA4II0 and MnDDT urban design standards for the design year 1991 (the expected worst case traffic scenario) . Exceptions to those design standards will be discussed where appropriate. 6.2 Design Speeds The roadway curvature for the TH 169/101 bypass was dictated by two main considerations: 1) the desire to maintain a 35- to 40-rph design speed, and 2) the desire to keep right-of-way acquisition costs to a mini=. Figure 3.1 shows the sharpest centerline curvature as 100 15' which provides for approximately a 35-uph design speed. The signed speed limit along the IH 169/101 bypass within the project limits will be 30 riph. It is anticipated that minor roadway curvature adjustments will be made during final design due to increased right-of-way availability and more detailed base-mapping. If possible, a 40-uph design speed will be attained along the entire length of the TH 169/101 bypass throughout the project limits. The design speed for the new TH 169 bridge alignment shown in Figure 3.1 is 50 ngh. The 40 00' horizontal curvature and 0.06 superelevation rate on the bridge provide the 50-mph design speed under wet ice and concentric navigation conditions. The stop condition at the TH 169/101 intersection for all traffic on the bridge dictates that a 45-rph signed speed limit is adequate for bridge traffic. 6.3 Signs and Pavement Marl�*v*s All roadway and pedestrian trail signs and pavement markings will be designed and constructed in accordance with the Minnesota Manual on Uniform Traffic Control Devices. 6.4 Dane Widths Through traffic lanes will be 12 feet wide. Through lanes and auxiliary lanes adjacent to curbed sections will be 14 feet wide as per the MnDOT Road Design Manual Section 5-2.0. Lane widths on the new TH 169 bridge will be 12 feet except for the southbound right-turn lane adjacent the "Jersey Barrier." That lane will be 14 feet wide (see Figure 3.2) . 6.5 Shoulders No shoulders will be provided on the TH 169/101 bypass. A 10-foot shoulder will be adjacent to the northbO lanes on the new TH 169 bridge. A 15' 5" shoulder will be adjacent to the southbound lanes until the shoulder is converted to a riot-turn lane on the bridge as sham on Figure 3.1. 23 6.6 Horizontal Curvature and Sight Distance The maximum horizontal curvature on the TH 169/101 bypass will be l00 15' . The maximum horizontal curvature on the new TH 169 bridge will be 40 00' . The "sight lines" shown on Figure 3.1 are Lased on Yr= standards for horizontal decision sight distance and for a "Case IV" left-turning vehicle. 6.7 Vertical Curvature and Roadway Grades Crest vertical curves will be designed for minimum stopping sight distance as per the MnDC7P Road Design Manual for the applicable design speed. Sag vertical curve lengths will be designed for headlight sight distance or canfort sag distance, whichever is greater. Figure 3.1 shows the proposed roadway grades and vertical cove lengths for the TH 169/101 bypass and new TH 169 bridge. 6.8 Cross Slopes Pavement cross slopes on the TH 169/101 bypass and the new TH 169 bridge will be as shown on Figure 3.2. 6.9 Suoerelevation Normal pavement crown sections will be utilized on the curves of the TH 169/101 bypass due to the signalized TH 169/101 intersection. The maximum supaselevation rate on the new TH 169 bridge will be six percent. 6.10 Vertical Clearance In accordance with AAsrrD's criteria for vertical clearance above local roadways, the vertical clearance for Ievee Drive under the new TH 169 bridge will be 14 feet, 6 inches. Vertical clearance above the TH 169/101 bypass and the new TH 169 bridge will be a minimum of 16 feet, 4 inches. 6.11 Horizontal Clearance Any fixed objects which cannot be located or relocated outside of the applicable clear zonee widths will be of breakaway design, traversible or protected by adequately designed and properly constructed guardrail or barriers. All guardrails and barriers will be designed in accordance with MnDOT standards and with AASTHO's Guide for Selecting, Locating and Designim Traffic Barriers. 6.12 Sideslopes Sideslopes along the north side of the TH 169/101 bypass will generally be 6:1 except in Huber Park where the sideslcpe may be as steep as 3:1 to minimize impacts to the park. 24 _ l 1 6.13 Bridge Design The new TH 169 bridge will be designed according to MnDOT and AA= -- standards. According to a preliminary waterway analysis conducted by ?t=, the low member of the new TH 169 bridge should be above elevation 722.0 feet. As shown in Figure 3.1, the low member of the bridge will be at 722.5 feet at the north bridge abutment. The low member of the pedestrian trail bridge will above 723.0 feet. The D5m= waterway analysis also indicated that the stage increase for the Minnesota River with the new TH 169 bridge and the pedestrian bridge will be 0.09 feet for the 100 year flood. This stage increase meets the requirements established by the n5iA. As discussed in the PPR/EA for this project, the U.S. Coast Guard has indicated that the project lies upstream of any commercial navigable area, and therefore, the Coast Guard regulations on clearance are not applicable. 6.14 Intersection Capacity Since a main intent of this project is to relieve congestion at the existing TH 169/101 intersection, the proposed TH 169/101 intersection has been - carefully analyzed for traffic capacity. As discussed previously in this report and in other reports, the year 1991 _ traffic projections for the intersection yield a "worst case" scenario and were therefore used in the preliminary design of the intersection geometrics and signal system. The 1991 A.M. and P.M. peak-hour traffic volumes are shown on Figure 3.1. According to the "Planning Analysis Procedure" for signalized intersections as described in the 1985 Highway Capacity Manual, during the 1991 P.M. peak hour conditions, the TH 169/101 intersection will operate 'hinder" capacity. During the 1991 A.M. peak hour, the TH 169/101 intersection will operate •'near.l". capacity. The more detailed "operation Analysis Procedure" for signalized intersections, as described in the 1985 Highway Capacity Manual, was also utilized to predict the capacity of the proposed TH 169/101 intersection under year 1991 traffic volumes. This analysis yielded a 1991 A.M. peak- hour Level of Service "B" at the intersection and a 1991 A.M. peak-hour Level of Service "C." Some of the assumptions made in this analysis include: 1) 60-second cycle, 2) no pedestrian crossings at the intersection, 3) a peak-hos factor of 0.95, 4) two percent truck traffic during peak-hour periods, 5) a three-phase signal system, and 6) intersection geometrics as shown in Figure 3.1. The eastbound to northbound left-turning movement is the critical movement at the TH 169/101 intersection. Based on the above assumption, a single 440-foot-long left-turn lane will be adequate as shown on Figure 3.1. This lane will provide the required maximum expected storage length for left- turning vehicles, however, dual lefts should be considered during the preparation of the signal justification report. In the preliminary design, 25 L I the opening for eastbound to northbound vehicles at the intersection has been shown as 36 feet to acccmmdate dual left turns. Two other intersections within the project limits will be newly signalized as discussed previcusly in this report. These intersections (TH 169/Fuller Street and TH 101/east connection to First Avenue) will be signalized to provide relatively easy access to downtown Shakopee for the TH 169/101 traffic. These two intersections arra signal systems will be designed with special consideration for pedestrians. All justified signal systems will be designed and constructed in accordance with the Minnesota Manual on Uniform Traffic Control Devices. 26 L L L II L L L L L L L L i L „ VV"✓ STATE OF MINNESOTA / l� DEPARTMENT Mn/DOT - Design Services Office Memorandum) ` Rom 718 TO W. M. Crawford DATE: April 1, 198; LDistrict Engineer District 5 - Golden Valley i FROM: D. V. Halvorson �''� PHONE: 296-0824 1. Hydraulics Engineer ` suaJEOT: S.P. 7005-52 (T.H. 169) Replacement of Bridge #4175 over Minnesota River - in Shakopee - Scott County Preliminary Waterway Analysis We have analyzed the waterway needs for the above referenced crossing. Our analysis is based on the following assumptions. 1. The inplace road will remain at elev. 713.0 2. The proposed structure will be designed to have the same waterway opening as the inplace bridge. 1 Alternate 7A: Existing Bridge Removed and Proposed Bridge Built y, Approximately 350+ Downstream The data necessary to determine a bridge of adequate waterway is as follows: v *Stream Minnesota River *Drainage area 16,600 sq. mi. .� *Flood of record (1965) 117,000 cfs (1) *Maximum observed highwater elevation (1965) 721.2 (approx.) *Design flood (10-year frequency) 48,400 cfs (1) Road sag point elevation 713.0 *Headwater elevation 712.33 (2) Total stage increase .46 ft. (2) Stage increase of the inplace condition .46 ft. *Minimum waterway opening below elev. 721.82 14,200 sq. ft. Low member at or above elev. 722.0 ** i Mean velocity through structure 4.6 fps *Overtopping flood (1.08 x 10-yr. frequency) 52,300 cfs Road sag point elevation 713.0 *Headwater elevation 713.0 L Total stage increase 0.4 ft. I L w L 1 1 L W. M. Crawford District Engineer ` April 1, 1987 Page 2 I *Basic flood (100-year frequency) 115,000 cfs (1) *Headwater elevation 721.91 (2) Total stage increase 0.09 ft. (2) Stage increase of the inplace condition 0.09 ft. Min. overflow area between sag point elev. 34,000 sq. ft. 713.0 & elev. 721.91 Mean overflow velocity 2.4 fps Mean velocity through structure 2.4 fps Approximate flowline elevation 682.0 Skew (New Bridge) 140 (approx.) * These items should be shown on the plan. ** The low member should be at or above elevation 722.0 at station 6+00 and for the portion of the bridge south of Station 6+00. Alternate B: InplaceAlternate B: InPlace BridRe�4175 Remodeled and Proposed BridgeeRemodeled and Proposed Bridge Built Downstream The proposed bridge will have the same waterway opening as the inplace bridge. The stage increase will be 1.5 times the stage increase of the single bridge (based on dual bridge calculation procedure). ` The hydraulic data for the dual bridges is as follows: *Stream Minnesota River *Drainage area 16,600 sq. mi. *Flood of record (1965) 117,000 cfs (1) *Maximum observed highwater elevation (1965) 721.2 (approx.) ` *Design flood (10-year frequency) 48,400 cfs (1) Road sag point elevation 713.0 *Headwater elevation 712.56 Total stage increase 0.69 ft. (3) Stage increase of the inplace condition 0.46 ft. (2) *Minimum waterway opening below elev. 721.82 14,200 sq. ft. (4) i low member at or above elev. 722.0 *- *Overtopping flood (1.05 x 10-year frequency) 51,000 cfs Road sag point elevation 713.0 *Headwater elevation 713.0 Total stage increase .6 ft. r 1 ` W. M. Crawford April 1, 1987 Page 3 L *Basic flood (100-year frequency) 115,000 cfs (1) *Headwater elevation 721.95 Total stage increase 0.13 ft. (3) L Stage increase of the inplace condition 0.09 ft. (2) Min• overflow area between sag point 35,500 sq. ft. elev. 713.0 & elev. 721.95 Mean overflow velocity 2.2 fps Mean velocity through structure 2.5 fps Approximate flowline elevation 682.0 Skew 140 (approx.) * Items shown on the plan. ** The low member should be at or above elevation 722.0 at Ste. 6+00 and for the portion of the bridge south of Sta. 6+00. (1) Based on data excerpted from FAI for Shakopee dated March, 1978• (2) Data obtained frau USGS with flood profile elevations without floodway of the Lower Minnesota River Study. The stage increase is based on providing the same area as inplace. (3) Stage increase computed based on dual bridge calculation with 1.5 x stage increase for single bridge. (4) These areas are normal to flow excluding pier areas. ._ When the final alternate has been selected and the preliminary bridge plan prepared, a final analysis utilizing HEC II Water Surface Profile ... should be completed prior to applying for a permit. We have evaluated this crossing for the one-foot standard for encroach- ments on NFIP floodplains in accordance with FHWA policy. This project incorporates a large overflow section for the 100year flood which is the most feasible design. If this crossing were designed for a 100-yr. stage increase of 1 ft. without overtopping, the necessary waterway .- opening would be considerably greater than that proposed. However, this is not possible, and therefore this crossing meets the requirements established by the FHWA. ' cc; G. Rohrbach D. J. Flemming L. Bann ` E. Gavlinski E. R. Green E. M. Duffy ` V. V. Mikkelsen D. V. Halvorson File DVH/ms .. (DAT) MEMO TO: John K. Anderson, City Administrator ' D� FROM: Ken Ashfeld, City Engineer X71"' SUBJECT: Design Study Report T.H. 169 River Crossing & Minibypass DATE: November 25 , 1987 - INTRODUCTION & BACKGROUND: Attached is the final draft of the Design Study Report (DSR) for the T.H. 169 River Crossing and Minibypass. Copies are being submitted to MnDOT for their review under separate cover as - continued steps to advance this project. The DSR is the product of a joint effort between MnDOT, City Council, City staff, and the consultant for the project. I am asking that Council review the document. I will be at the December 1 , 1987 Council meeting to address questions that may arise. Council may of course, contact me anytime prior or after that meeting. RECOMMENDATION: If Council has adequate time to review the DSR prior to the December 1 , 1987 meeting, I recommend that Council take action to approve the DSR . If more time is desired , I recommend that Council take action at their December 15 , 1987 meeting. REQUESTED ACTION: Move to approve the Design Study Report for the T. H. 169 Minnesota River Crossing/Downtown Shakopee Approach. KA/pmp DSR MEMO T0: John R. Anderson, City Administrator PROM: Ren Ashfeld, City Engineer SUBJECT: Expense Claim for Relocating Garage Slab DATE: November 18, 1987 INTRODUCTION: Attached is an invoice for work completed by Ralph Thomas Construction Company to relocate an earthen fill construction - pad. This construction pad was to support the foundation for a garage on the Greg Huth property located along Valley View Road. The relocation was necessary to conform to setback requirements. BACKGROUND: Greg Huth applied for and received a building permit to build a garage on his property located along Valley View Road. The building permit included a site plan that properly showed building setbacks. During the footing inspection, it became apparent to the Building Official that setbacks were not being properly observed . Subsequent discussions with the property owner revealed that he had posed the question of how to measure setbacks to the Engineering Department over the phone. The information provided to Mr. Huth was correct for all properties along Valley View Road with the exception of three parcels within Hillside Estates. When platted, additional right-o£-way was preserved thereby affecting the setback . Consequently staff felt itself was in error and opted to reimburse the property owner for costs associated with relocation of the pad. Council may recall that prior to administratively approving this - expense, Steve Hurley and I polled all Councilmembers of their opinion of the validity of this expense. RECOMMENDATION: I recommend that Council now take formal action to approve payment of this claim for work in the amount of $510 . 00 . Lee Houser originally estimated the work to cost $500.00, therefore, the amount of the claim appears appropriate. REQUESTED ACTION: Move to approve payment in the amount of $510.00 to Ralph Thomas Construction Company for work completed relative to building Permit No. 7616. EA/Pmp PERMIT STATEMENT Ra�k 47"ota4, — CONBTR UCTION COMPANY 1061 Oak Road Shakopee, Minnesota 55379 6652812 Q Data: ��- fO 19 4. MAI i I I I I i I W W W W W W WW WWWWWWW WWW W r I = ro p N N N rv' rvN NNNNNNN romNN N O_ b 0 m o o m O 0m mO0000e m o J VI - � Y m. WNo aaaalla ro�N N m p 1 a ♦ f W o f 0: • NNNNNNro O a lC n o m a "' a a a a as aaarorvrop aroro � s a m m m m m ym mmmmmmm mmm m T 'Y y y J Y J Y YYyY YY yY m i m i { s 30 c m yy me YY a uroltl a mea a y PmWamroro ueem utl mm mm- NN WW WOW OaYYNmPP m' Np WW yy b0 .Ymam.WWYme. b O Nm mN 00 a0a NOWN.Npro Wem WW m m m mo mm asaassa mmm'.a o a sa annonnn i x K D a9 AAAA99 TTT W x O m 99 0000000 O ' y a M. 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N 0 0 0 0 0 0 0 000 O N �/I m N Y O O O O r N r 9 N K m Y O M O W W W W m MC N W 0 00 O m m m m Y 0 0 0 I I I 1 0 r [%•1 row 00H O OY OY YO or 0Y 0r 000 r00Y YO or 0r 0Y 0Y 0 0r 0Y 0r 0r Y0 0 O m 0 Yr r r Y r Y Yr n 0 0 0 00 0000 0 000 O O O O o 0 0R O C 3 3 H n d HH 3 N D o O F - £ Y r Y m K H'C M K G w t 9 O m m a K � a m r F OJ W r vl,t w N F 3 wµ tV0I O Y W Y Fm Y o O rWQQO N O O 0 O H N m N m 0 N 0 0j �. a N VI N OOO �o W O O Im m O O 0 00 OO O 0 O •O 10 c I� m x = z x m x z m m . c ro c c 0 o m O N R m N N N N N N N N µ C O 0 O ry 3. 3. 3 3 w 0 O O O O O OG I+ r r ✓ Y Y M b M M F. to ❑ m 0 N- r w n � ro v ro a m ro o �O FSI ,1 w O O D N K Y D 0 S VI VI�nrN % N O K O n O O O O�INb K h Y w W Y Y m 0 r NwwV 0 O N N VI N,1 OJ m m '30 W �v < O N N N N N N N NNN N N N N N N N N N N N N 0 VI VI V1 V1 VI VI VI VI VI VI N N VI VI VI VI V1 VI VI VI VI VI Z 0 rn m D` m m rn rn rn rn m 0` 00 O �O N T vl t- www N Y 0 0 OJ O O m 3 [9 d % % O Y Z O N Y w 3 N Q LTJ ct O c* (F 3 0 O w w O R < n [2J 6 N r f] C w 0 O a 3' p 3 M N N M m m wT. w m y C O O H b N h N N tD 0 lwl� o Y W O r r Y Y m o N NO W W F m VI r F N F VI0 0 vl r N Y N m O F tp N O mm r ON 0 O N W N Y 0 0 0 -1 0 0 I coASP_ NT TO: John K. Anderson, City Administrator /oa FROM: Gregg Voxland, Finance Director RE: Purchase of Administrator's Automobile DATE: November 24, 1987 Introduction The 1988 Budget has $10,000 budgeted for replacement of the City Administrator's car. Background The replacement of the Administrator's car has been in the Five Equipment List for 5 years and was budgeted for purchase last year. Council did not approve of the purchase last year. The car is in the 1988 Budget at $10,000 and delivery would not occur until March - April 1988. The low bid under the Hennepin County Cooperative Purchasing contract is $9,073.00 (including manuals) for a four cylinder intermediate size car from Coon Rapids Chrysler Plymouth. The Equipment Committee has reviewed the purchase. Alternatives 1. Buy car as per above. 2. Do not buy car. 3. Rebid on our own. 4. Get Quotations for a car. Recommendation Alternative number 1. Action Rea ested Move to purchase a four cylinder intermediate automobile from Coon Rapids Chrysler Plymouth in the amount of $9,073.00. c. — i0 K Memo To: John K. Anderson, City Administrator From: Marilyn M. Remer, personnel Coordinator Re: City Hall Hours Christmas Eve Day Date: November 24, 1987 Introduction For the past several years Christmas has fallen midweek and Council has authorized closing of City Hall on December 24th with employees using their own vacation, comp or unpaid time. Background This year Christmas Eve day falls on a Thursday and staff is again requesting that Council authorize the closing of City Hall at noon. Alternatives 1. Keep City Hall open regular hours. 2. Close City Hall at noon December 24th (anyone wishing to work may do so. ) 3. Other Action Requested Authorize the closing of City Hall at noon on December 24, 1987 with the stipulation that employees use their vacation time, comp time or unpaid time. 14EMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk ( ?4� RE: Guidelines for Boards and vColU\mmissions Appointments by the City Council DATE: November 25, 1987 INTRODUCTION: The attached Guidelines for Boards and Commissions Appointments by the City Council is presented for Council discussion and consideration. BACKGROUND: On August 18, 1987, Glenda Spiotta, President of the League of Women Voters of Shakopee, presented Council with the results of a study regarding the process of appointment to advisory boards and committees for the city, school district, and county. Contained in the study is a list of alternatives governments may wish to consider when establish- ing a process for the appointments to boards and commissions. Upon adoption of guidelines for appointments-, the City will have addressed all of the League ' s alternatives with two exceptions, a written organizational directory and a regular assessment of committee functions. These will need to be dealt with in the future. The attached guidelines are a composit of guidelines from other communities and suggestions from staff members including, Barry Stock, Dennis Kraft, John Anderson and Judy Cox. It is recommended that Council make recommended changes at the December 1st meeting and direct staff to bring changes back for adoption, within a resolution, at the December 15th meeting. If Council reaches consensus on the guidelines at the December 1st meeting, staff will begin advertising and posting all upcoming openings on all boards/commissions pursuant to the guidelines. All board/commission members, whose terms are expiring, and who wish to be considered for reappointment, will be reo_uired to complete an application, pursuant to the proposed guidelines. (See attached list of expiring terms. ) ALTERNATIVES : 11 approve guidelines 21 amend guidelines 3] do not adopt guidelines RECOMMENDATION: - Alternative Numbers 2 and 1 . Make desired changes to the draft guidelines and direct staff to bring a final draft back for consideration at the December 15th meeting. jc EXPIRING TERMS FOR MEMBERS OF BOARDS AND COMMISSIONS BOARD OR COMMISSION & NAME TERM EXPIRES # OF ABSENTEES DURING 1987 PLANNING COMMISSION Jane VanMaldeghem, Chair 1/31/88 1 1225 Limestone Drive Shakopee, MN 55379 445-4972 Gene Foudray 1/31/88 0 311 East Shakopee Avenue Shakopee, MN 55379 - 445-2356 CABLE COMMUNICATIONS ADVISORY COMMISSION Larry Moonen 1/31/88 0 1698 12th Avenue west Shakopee, MN .55379 445-1395 ENERGY & TRANSPORTATION COMMITTEE Robert Ziegler, Chair 3/31/88 1 1077 Merrifield Shakopee, Mn 55379 445-3078 Eugene Allen 3/31/88 4 970 Swift Street Shakopee, MN 55379 445-4381 HOUSING ADVISORY & APPEALS BOARD BUILDING CODE BOARD OF ADJUSTMENTS & APPEALS Gene Juergens 1/31/88 2231 Hillside Drive Shakopee, MN 55379 445-4624 No Meetings Robert Jaspers 1/31/88 held in 1987 1275 Tyler Shakopee, MN 55379 445-1877 INDUSTRIAL COMMERCIAL COMMISSION Tim Keane 1/31/88 1 Box 509 Shakopee, MN 55379 445-3242 Donald Koopmann 1/31/88 1 313 East 4th Avenue Shakopee, MN 55379 445-9267 la -� SHAKOPEE COMMUNITY ACCESS CORPORATION Corrine McDonald 1/31/88 1826 West 13th Avenue Shakopee, MN 55379 445-6862 Cliff Stafford 1/31/88 2328 Eagle Creek Blvd _ Shakopee, MN 55379 445-5274 COMMUNITY RECREATION BOARD Laura Wermerskirchen 1/31/88 Brand New to 1088 Monroe Board. Filled Shakopee, PIN 55379 vacant seat. UTILITIES COMMISSION - -- Barry Kirchmeier 3/31/88 0 9.18 Minnesota Shakopee, MN 55379 POLICE COMMISSION Virgil Mears 1/31/88 0 1813 East Shakopee Avenue Shakopee, MN 55379 EXCERPT FROM LEAGUE OF WOMEN VOTERS OF SHAKOPEE PROCESS OF APPOINTMENTS TO CITIZEtd ADVISORY BOARDS AND COMMITTEES, Page II PRESENTED TO COUNCIL 8-18-87 . PART VIL APPENDIX B. ALTERNATIVES: COWARISIONS OF LOCAL UNITS OF GOVERNMENT local I In It= of Government Alterna+Ive= I .S. D. €770 City of Shakopee Scott ,..�^un+v 1 . Written Policy 6 Procedures Partial Partial Partial 2. Written Organizational No No No Directory 3. Publication of Vacancies Yes Yes No 4. Orientation Program No Yes No 5. Per Diem/Ml lease No No Yes 5. Time Lapse Nomination to No Yes No Appointment i. Policy: Cross Sectlon No No No Representation B. Reaular Assessment of No No No Committee Function 9. Limited Terms No No Yes 10. Recognition of Service No Yes Yes by Citizens GUIDELINES FOR BOARDS AND COMMISSIONS APPOINTMENTS BY THE CITY COUNCIL i. Purpose And Need For A Policy. It is the Council' s desire to assure equal and open access to the selection process for all City Council appointed boards and commissions. The Council, therefore, sets up the following recruitment and selection process for members to all Council Boards and Commissions. II. Policy The Boards and Commissions shall be advisory bodies to the City Council, charged with the responsibility of researching, reviewing and making recommendations on related issues. Exception: the Shakopee Public Utilities Commission and the Shakopee Community Recreation are Quasi Independent and do make their own policy which they deem in the best interest of the community. It is the policy of the City of Shakopee to obtain the best possible appointments for boards and commissions through a standardized recruitment and selection process. III. Qualifications And Procedures 1. All persons making application to the City Council for a position on a Citizens Advisory Board or Commission shall be residents of the City of Shakopee, except where the enabling resolution states otherwise. 2. Persons interested in being considered for appointment or reappointment to a City Board or Commission shall complete an "Application for Council Advisory Board and/or Commissions" form furnished by the City. 3 . No person shall serve as a regular voting member on more than one Board or Commission. 4. When an individual's regular employment may potentially cause a conflict of interest with the normal items of business of a City Board or Commission,. he or she shall divulge such possible conflict in writing prior to the consideration for appointment. Prior to making an appointment, the City Council shall determine whether or not such potential conflict of interest would preclude the appointment of the applicant. 5. Anyone already holding an elective county, state, or federal office shall not be eligible to serve in a regular voting position on any of the City Boards or Commissions. 2 - 6. No permanent full-time or part-time City of Shakopee employee shall hold a regular voting position on any Board or Commission except employees may serve as ex- officio (non-voting) members. 7. A diversity of professions and occupations should be represented on all Boards and Commissions and, as a general guideline, at no one time should one-third of any one Board or Commission be comprised of individuals of like professions or occupations. 8. As a general guideline, the members of each Board/Commission should be comprised of members representing a wide range of civic groups and interests. 9. Should a board/commission member be unable to attend a meeting, it shall be his/her responsibility to contact City staff 24 hours in advance of the scheduled meeting date. Failure to do so shall count as an unexcused absence. 10. Attendance at the meetings of these advisory bodies is critical to their effectiveness; therefore, one unexcused absence, three consecutive excused absences, or absence at more than 25% of the meetings in a six- month period will cause the board/commission Chairperson to review the nature of the absences with the member and, pending the outcome of that review, it may be necessary for the Chairperson to forward a recommendation to the board/commission as a whole for discussion and recommendation to the City Council that the member of the board/commission be removed for poor attendance. 11. Individual boards/commissions may grant extended leaves not to exceed 6 months in length at the request of a board/committee member. During the extended leave the vacated seat shall not apply to the quorum requirements of the board or committee. IV. Recruitment and Selection Ninety days prior to the expiration of commission terms each year, the Council shall be advised of the pending vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for reappointment. At that time the Council shall consider the reappointment of those individuals. Should the Council determine that the individuals merit reappointment, they will be contacted to determine if they wish to seek reappointment. Council will also announce the vacancies on the City Commissions at least sixty days prior to the 3 - �o expiration of commission terms each year and applications will be accepted from all interested citizens of Shakopee. Sixty days prior to the expiration of commission terms each year, a notice of the expiring terms shall be placed in the official newspaper, posted on the bulletin board at the First National Bank of Shakopee, Citizens State Bank, Post Office and Library (if a bulletin board exists) and sent to the Chamber of Commerce, Shakopee Jaycees, Lions, and any other local organizations the Council so desires. Thirty days prior to the expiration of commission terms a Committee comprised of three Councilmembers and the City - Administrator will meet to review all applications and interview applicants, including incumbent members whose terms are expiring and who wish to seek reappointment. The qualifications of the members of the Commissions shall be those that in the judgment of the Committee are representatives of the Community and are qualified by training, experience and interest for the fulfillment of the Commission' s responsibility. The Committee shall recommend all qualified candidates per position to the Council for consideration. V. Terms Of office Nominations and appointments shall be made annually by the Council in January, pursuant to Resolution No. 2206, A Resolution Setting Forth City Council Procedural Policy On Appointments to City Boards and Commissions. All members shall be appointed for the term stated in the City Code or in the enabling resolution establishing the Board or Commission; however, said term may be terminated early by the Council. Each member may serve a maximum of three ( 3) consecutive terms. For purposes of this policy, an incumbent at the time of writing of this policy shall be considered to be serving his/her first term and shall be eligible for two additional terms. Any person appointed to fill the remainder of a term shall be eligible for three terms, beginning on his/her next appointment date. VI. Compensation There is no statutory provision for compensation to volunteers serving on municipal boards and commissions. .The City will however, pay for training workshops, mileage, meals and lodging for members attending budgeted board/commission functions. VII. Orientation Program It is in the best interest of the City to provide basic information to all board/commission members about the City, _ q _ the purpose and responsibility of the board/commission, and additional information to help the member to perform intelligently in his/her position. The City will, therefore, conduct an annual Orientation Program for all Hoard/Commission members appointed since the last orientation program. Members appointed to a board/commission in the middle of the year (because of a resignation) shall meet with the department head staffing the Board/Commission prior to assuming his/her position. This member will also be expected to attend the next annual Orientation program. Members not` attending an annual orientation meeting during their 1st two years of service may be removed by Council. VIII. Annual Board/Commission Organizational Meeting In February the members of a board/commission shall elect a Chairperson from among its appointed members for a term of one year and they may create and fill such other offices as they may determine. No member shall serve as chairperson until after he/she has served one full year on the board/commission unless there is no member with one years experience. Roberts Rules of Order (Newly Revised) shall govern all meetings as to procedural matters not set forth in the Statutes or City Code. A record shall be kept of all transactions and findings which record shall be a public record. APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Tuesday Adjustments and Appeals at 7:30 p.m. Community Development Commission 2nd Wednesday at 5:00 p.m. Energy & Transportation Committee 3rd Thursday at 7:00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7:30a.m. Cable Communication Commissions As Needed Monday at 7:30 o.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7:00 p.m. Police Unit Service Commission As Needed Name: Address: Phone: (H) (B) How Long Have you Been A Resident of Shakopee? Occupation: Does Your Work Reouire You To Travel? (check one) _ A Great Deal _ Periodically _ Very Little _ Not At All Do You Have Any Special Interests or Training Which You Feel A Particular Board or Commission Could Use? (Use separate sheet if necessary) Board or Commission In Which You Are Interested? Please State Briefly Why You Are Interested In Serving On this Board/Commission For Which You Are Submitting An Application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? Yes No If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No If yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone): 1. 2. 3. I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION TO: City Clerk City of Shakopee Date 129 East First Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: CITY OF SHAKOPEE BOARD AND COMMISSIONS VOLUNTEER PARTICIPATION PLEDGE 1) I agree to attend an annual Board/Commission evening orientation held in January once during my first two years on the Board/Commission. YES NO 2) I agree to read the agenda material provided prior to the Board/Commission meetings so that I am prepared to participate in discussion. YES NO 3) I agree to read and use the attached "Guide to Meeting Participation" to enhance my performance as an active Board/Commission member. YES NO 9) I agree to offer discussion on the pros and cons of the Policy/issue being discussed and agree to refrain from personal criticism directed toward citizens, applicants, fellow Board/Commission members and staff. YES NO 5) I acknowledge the City' s requirements regarding attendance (Outlined in Section III, paragraph 9) and understand that I can be removed from a Board/Commission because of poor attendance. YES NO 6) I agree to call City Hall to notify the appropriate staff person when I cannot attend a regularly scheduled meeting. YES NO 7) I agree to refrain from voting on issues where I have a conflict of interest. YES NO Applicant Date TO: Judy Cox FROM: Lou Van Hout RE: Draft of Guidelines for Appointments DATE: November 25, 1987 Thank you for the chance to comment on this draft. If feel there are several problems with the "guidelines" as drafted. The intent of the guidelines is to set up a recruitment and selection process, to meet the Council's desire to assure equal and open access. This is obviously a worthwhile goal, but the present draft goes far beyond the stated purpose and attempts to: - redefine length of term - set up attendance requirements - limit the number of terms - institute a removal process - determine meeting structure - make other changes in organization. The structure and functioning of the Shakopee Public Utilities Commission follows a particular section of State Law pertaining to Utility Commissions. Many of the items I have noted above are in conflict with both the law on Utility Commissions and are in conflict with the Ordinance under which the Shakopee Public Utilities Commission was established. I would recommend that: 1. The guidelines for appointment by City Council be separated from guidelines for operation of various boards and commissions. 2. That these two guidelines be discussed by City Council as completely separate issues from each other. 3. That the Shakopee Public Utilities Commission be specifically left-out of the rules on operations of advisory boards and commissions since our operation is controlled by the State law. Please convey my comments to the Council if they are considering this matter. �l-ct 2nd DAFT 12/1/87 GUIDELINES FOR BOARDS AND COMMISSIONS APPOINTMENTS BY THE CITY COUNCIL I. Purpose And Need For A Policy. It is the Council' s desire to assure equal and open access to the selection process for all City Council appointed boards and commissions. The Council, therefore, sets up the following recruitment and selection process for members to all Council Boards and Commissions. II . Policy The Boards and Commissions shall be advisory bodies to the City Council, charged with the responsibility of researching, reviewing and making recommendations on related issues. F�ept-iont-------t4} ---- hakkntpee----Fukrl-ic--SJte3<i Eomm}s si-ort-ate--tete-Sha�ePee---P.om-nx?r�y-ReGsea-t lea-are-�x}asa I AdegeAdertt-�rtd-rio-�nd-ke•-the=-t•-Etwrt-goiiL y-�L>i e?±---tlieg�eem-ice the--�2St--YAtEFES{-0�-��te-eENNflHii3�y.- It is the policy of the City of Shakopee to obtain the best possible appointments for boards and commissions through a standardized recruitment and selection process. III. Qualifications And Procedures 1. All persons making application to the City Council for a position on a Citizens Advisory Board or Commission shall be residents of the City of Shakopee, except where the enabling resolution states otherwise. 2. Persons interested in being considered for appointment or reappointment to a City Board or Commission shall complete an "Application for Council Advisory Board and/or Commissions" form furnished by the City. 3 . No person shall serve as a regular voting member on more than one Board or Commission. Anyone currently servino on more than one Board or Commission may continue to serve the balance of the terms , but may be reappointed to only one Board or Commission. 4. When an individual' s regular employment may potentially cause a conflict of interest with the normal items of business of a City Board or Commission, he or she shall divulge such possible conflict in writing prior to the consideration for appointment. Prior to making an appointment, the City Council shall determine whether or not such potential conflict of interest would preclude the appointment of the applicant. 2 - /6 5. Anyone already holding an elective county, state, or federal office shall not be eligible to serve in a regular voting position on any of the City Boards or Commissions. 6. No permanent full-time or part-time City of Shakopee employee shall hold a regular voting position on any Board or Commission except employees may serve as ex- officio (non-voting) members. 7. A diversity of professions and occupations should be represented on all Boards and Commissions and, as a general guideline, at no one time should one-third of any one Board or Commission be comprised of individuals of like professions or occupations. 8. As a general guideline, the members of each Board/Commission should be comprised of members representing a wide range of civic groups and interests. 9. Should a board/commission member be unable to attend a meeting, it shall be his/her responsibility to contact City staff 24 hours in advance of the scheduled meeting date. Failure to do so shall count as an unexcused absence. 10. Attendance at the meetings of these advisory bodies is critical to their effectiveness; therefore, one unexcused absence, three consecutive excused absences, or absence at more than 25% of the meetings in a six- month period will cause the board/commission Chairperson to review the nature of the absences with the member and, pending the outcome of that review, it may be necessary for the Chairperson to forward a recommendation to the board/commission as a whole for discussion and recommendation to the City Council that the member of the board/commission be removed for poor attendance. 11. Individual boards/commissions may grant extended leaves not to exceed 6 months in length at the request of a board/committee member; provided, however, that the Board/Commission is comprised of six or more members. During the extended leave the vacated seat shall not apply to the quorum requirements of the board or committee. IV. Recruitment and Selection Ninety days prior to the expiration of commission terms each year, the Council shall be advised of the pending vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for 3 reappointment. At that time the Council shall consider the reappointment of those individuals. Should the Council determine that the individuals merit reappointment, they - will be contacted to determine if they wish to seek reappointment. Council will also announce the vacancies on the City Commissions at least sixty days prior to the expiration of commission terms each year and applications will be accepted from all interested citizens of Shakopee. sixty days prior to the expiration of commission terms each year, a notice of the expiring terms shall be placed in the official newspaper, posted on the bulletin board at the First National Bank of Shakopee, Citizens State Bank, Post Office and Library (if a bulletin board exists) and sent to the Chamber of Commerce, Shakopee Jaycees, Lions, and any other local organizations the Council so desires. Thirty days prior to the expiration of commission terms a Committee comprised of three Councilmembers and the City Administrator will meet to review all applications and interview applicants, including incumbent members whose terms are expiring and who wish to seek reappointment. The qualifications of the members of the Commissions shall be those that in the judgment of the Committee are representatives of the Community and are qualified by training, experience and interest for the fulfillment of the Commission' s responsibility. The Committee shall recommend all qualified candidates per position to the Council for consideration. V. Terms Of Office Nominations and appointments shall be made annually by the Council in January, pursuant to Resolution No. 2206, A Resolution Setting Forth City Council Procedural Policy On Appointments to City Boards and Commissions. All members shall be appointed for the term stated in the City Code or in the enabling resolution establishing the Board or Commission; however, said term may be terminated early by the Council. Each member may serve a maximum of three (3) consecutive terms. .For purposes of this policy, an incumbent at the time of writing of this policy shall be considered to be serving his/her first term and shall be eligible for two additional terms. Any person appointed to fill the remainder of a term shall be eligible for three terms, beginning on his/her next appointment date. VI. Compensation There is no statutory provision for compensation to volunteers serving on municipal boards and commissions. The City will however, pay for training workshops, mileage, meals and lodging for members attending budgeted - board/commission functions. - 4 VII. Orientation Program It is in the best interest of the City to provide basic information to all board/commission members about the City, the purpose and responsibility of the board/commission, and additional information to help the member to perform _ intelligently in his/her position. The City will, therefore, conduct an annual Orientation Program for all Board/Commission members appointed since the last orientation program. Members appointed to a board/commission in the middle of the year (because of a resignation) shall meet with the department head staffing the Board/Commission prior to assuming his/her position. This member will also be expected to attend the next annual Orientation program. Members not attending an annual orientation meeting during their lst two years of service may be removed by Council. VIII. Annual Board/Commission Organizational Meeting In February the members of a board/commission shall elect a Chairperson from among its appointed members for a term of one year and they may create and fill such other offices as they may determine. No member shall serve as chairperson until after he/she has served one full year on the board/commission unless there is no member with one years experience. Roberts Rules of Order (Newly Revised) shall govern all meetings as to procedural matters not set forth in the Statutes or City Code; with one exception, when an extended leave is granted by a Board/Commission, the vacated seat shall not apply to the quorum requirements of the Board/Commission. A record shall be kept of all transactions and findings which record shall be a public record. IX. Exceptions The Shakopee Public Utilities Commission and Shakopee Community Recreation are quasi independent and do make their own policy which they deem in the best interest of the community. Enabling resolutions, agreements, and state law inconsistent with the contents herein shall prevail. APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Tuesday Adjustments and Appeals at 7:30 p.m. Community Development Commission 2nd Wednesday at 5:00 p.m. Energy B Transportation Committee 3rd Thursday at 7:00 p.m. Ad HOC Downtown Committee As Needed Wednesday at 7:30a.m. Cable Communication Commissions As Needed Monday at 7:30 p.m. Housing Advisory and Appeals Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities Commission 1st Monday at 4:30 p.m. Shakopee Community Recreation 3rd Monday at 7:00 p.m. Police Civil Service Commission As Needed Name• Address: Phone: (H) (B) How Long Have you Been A Resident of Shakopee? Occupation• Does Your Work Require You To Travel? (check one) A Great Deal _ Periodically _ Very Little _ Not At All Do You Have Any Special Interests or Training Which You Feel A Particular Board or Commission Could Use? (Use separate sheet if necessary) Board or Commission In Which You Are Interested? Please State Briefly Why You Are Interested In Serving On this Board/Commission For Which You Are Submitting An Application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interest in any business, however organized, which could be construed as a conflict of interest? Yes No If yes, please provide details on a separate sheet of paper. In accordance with this definition, do you own any real property located in Scott County in which you have a legal or equitable interest which could be construed as a conflict of interest? Yes No _ If yes, please provide details on a separate sheet of paper. Please List Three References (Name, Address and Phone): 1. 2. 3. I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee Date 129 East First Avenue Shakopee, MN 55379 445-3650 DATE RECEIVED: C=':'Y OF SHAKOPEE /Q BOARD AND COMMISSIONS t VOLUNTEER PARTICIPATION PLEDGE 1) I agree to attend an annual Board/Commission evening orientation held in January once during my first two years on the Board/Commission. YES NO 2) I agree to read the agenda material provided prior to the Board/Commission meetings so that I am prepared to participate in discussion. YES NO 3 ) agree to read and use the attached "Guide to Meeting Participation" to enhance my performance as an active Board/Commission member. YES NO 4) I agree to offer discussion on the eros and =s cf the policy/issue being discussed and agree to r_ from personal criticism directed toward citizens, fellow Board/Commission members and staff. =?S NO 5) I acknowlecce the Citv' s requirements regarding (Outlined in Se=-_40nT , _ Daragraph 9) and understand attendance Can be removed from aBoard/Commission De=ause cz =3cr YES \0 O) _ E=ree to CE-- C __ _' =he ' .rGD- 't staff perscn when I ..a-_..,_ ______ _ _____c___ schedule_ meeting Y=S NO 7) _ agree zo ___n from voting cn __sues where _ have cc. flirt of _ =__est. _ NO - _cant JULIus A. COLLER, II a ATTonwE AT LAV.' aiz-ms rzrn ie ss ie,o SHAHOPEE. MINNESOTA 553Z9 MEMO TO: Shakopee City Council FROM: Julius A. Coller, II, City Attorney DATE: November 25, 1987 IN RE: Posting Speed Limits in Alleys INTRODUCTION: At its October 4, 1987 meeting the Council received a Petition for speed zoning in the alley between Shumway and Apgar, Sixth Avenue and Seventh Avenue and the Council directed that a study be made. In connection therewith, the Council inquired whether certain alleys upon petition or after investigation of the Council may be posted for speed limits but that all alleys would not be Dosted. ANSWER: The State law by statute establishes the basic speed limits through alleys at 10 miles per hour. The Council may not increase this limit but, upon investigation and study_ if it finds that a lower limit should be imposed, the Council has authority to do so. As to whether the Council may post speed limit signs in some alleys and not In others the answer isin the affirmative • If there is a petition for posting a given alley or if the Council upon its own initiative and after investigation finds that one or more alleys should be posted with speed limits, the Council is authorized to do so and is not required to post all alleys. It goes without saying, of course, if the speed is reduced below 10 miles per hour in any given alley, that alley must be posted. ad MEMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City Engineer 4V SUBJECT: Speed Limits in Alleys PI? DATE: November 10 , 1987 - INTRODUCTION: At their October 4, 1987 meeting, Council received a petition for speed zoning in the alley between Shumway, Apgar , 6th Avenue 6 7th Avenue. , council directed staff to consider the specifics- of the petition -and return with a staff report. Additionally , Council asked staff to identify existing traffic regulations for truck parking in alleys, particularly in the CBD area. BACKGROUND: ALLEY SPEED ZONING The petition for speed zoning requested that the lowest speed limit possible be placed along this alley. Minnesota Statutes 169.14 states that the maximum speed in alleys is 10 MPH. Even without signing, speeds in excess of this limit "shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful" . Similar maximum speeds are placed on urban district streets and other locations. The law basically establishes speed limits on alleys, streets, and roadways that may otherwise not be posted. Minnesota Statutes 169 .14 Subdivision 5C ones on to state that local authorities may _ ec_ ulate speed limits in a_levways diffc-eeently from the 10 MP3 based upon engineering and - -__ investigations. Speed _-r._Ls other than 10 MPH must be poste c. Engineering has reviewer tine physical characteristics of the alley such as site distance , trades, etc. we have determined that there are no sp=ecific characteristics --=t would generate higher speeds (as z c:n--=ac==__istic c= t.._ r) or predicate that 10 MPH is - zardccs we have t cc. -Meted any speed studies to determine a_t..a_ driving _==racte_iscics . AL vv VARKING (LOADTN - ZONES) State ..- atutes cc no govern parking reguia`_ions on local jurisdictional streets and allees. Shakopee City Code Section 9 . 30 Subd . 4 states "Parking of commercial vehicles is permitted. . . in alleys , for a period of twenty (20) minutes , provided that such allev _parking does not prevent the -low of traffic therein, . . . for goading and unloading. RECOMMENDATIONS: ALLEY SPEED ZONING I recommend that the speed limit in this alley, as well as all alleys within Shakopee , be maintained at 10 MPH . This .recommendation is based upon our information relative to all alleys. If there are specific characteristics of an alley that would require a reconsideration, that alley can be studied individually. Regarding posting of the 10 MPH limit, I strongly recommend against this action for the following reasons: 1. Violations of alley speed limits are difficult to enforce. 2. I do not believe that sign posting would change driving habits. 3. If this alley was posted, shouldn ' t all alleys be posted? There are approximately 174 alleys within Shakopee . The cost to post all alleys would be approximately $14,000. 00 to implement the program plus long term maintenance. ALLEY PARKING Violations of the 20 minute time limit is very difficult to enforce. Violations of blocking the traffic flow is enforceable but may not be practical in all instances. I have recommended to the Police Chief that his department issue warnings, as an educational tool , to vehicles that are carelessly blocking an alley that could have stopped otherwise, such as pulling all the wav to one side. REQUESTED ACTIONS: ALLEY SPEED ZONING Move to receive and file a cetiticn from the residents c' Block 86 , Shakopee Cicy Plat, dared Oc_eber 27 , 1967, recuesting the lowest possible speed zoning on the alley within Block 86 . No Other Action is Being Requested. ALLEY PARSING - No specific action is requested. SA/pmp ALLEY 632 -, � - � ecccJ i ��f ti G✓;meq - 4/ 7-40 1 i OCT2 81987 C"' r OF SHAKc=__ I I COnSe n t �0 rl MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Association of Metropolitan Municipalities Proposed Policy Amendments for 1988 DATE: November 25, 1987 Introduction Attached are copies of the Assocation of Metropolitan Municipalities Proposed Policy Amendments for 1988 to review . Background The AMM Policy Adoption meeting will be held on Thursday, December 3, 1987. To cast votes for or against the various policy amendments on behalf of the Council, formal action by the Council is needed. Department heads have reviewed the AMM -policy amendments affecting their operations. Staff is proposing no change in the AMM policy amendments as drafted. Alternatives 1. Approve the policy amendments as drafted. 2. Amend one or more policy amendments as deemed appropriate by Council. Since all department heads will not attend Tuesday night' s meeting, I would appreciate a call by 3:00 p.m. Tuesday to discuss possible changes being considered by Council. Recommendation I recommend alternative No. 1. Action Requested Authorize the City's representative to vote in favor of the AMM policy recommendations for the 1988 Legislative session as drafted, at the AMM Policy Adoption Meeting on December 3, 1987. JSC/jms l6 � association of B U L L E T I N metropolitan municipalities Association of Metropolitan Municipalities Proposed Policy Amendments for 1988 1. Attached are new and modified policy as proposed by the Policy Committees and Board of Directors for 1988. 2. Policy adopted last year remains in effect for 1988, and is not reprinted in this packet. 3 . Current policies to be modified are repeated entirely with new language underlined and language to be deleted dashed out. 4 . Policies without underlining are new except for policies IV-0-3 through IV-0-7 which are current but reprinted as background for the other changes made in policy IV-0. 5. Policy D-1 TAX EXEMPT PROPERTY attached as the last page was recommended by committee but removed from the package on a close vote by the Board of Directors. The indicated change is not being recommended but may be considered by the membership if so requested at the meeting. 6. The AMM policy adoption meeting will be held Thursday, December 3 and will be a dinner meeting at Jax Cafe. Further details will be mailed November 16. 183 university avenue east, st. pauI, min nesota 55101 (612) 227-5600 I MUNICIPAL REVENUES I-A LEVY LIMITS A-1 -5'tr33 LEVY LIMIT REPEAL The Association of Metropolitan Municipalities has consistently opposed the levy limit laws in that they apply uniform statewide restrictions to cities and are too inflexible to accommodate inflation, uncertanties in state and federal financial aids, and the diverse problems and circumstances faced by cities throughout the state. Such laws are inconsistent with principles of local self-government and accountability. Neither do they recognize changing local conditions as to either expenditure needs or revenue sources. Levy limits may ultimately work against the interests of local taxpayers because the law creates an incentive for cities to take maximum advantage of the opportunity to make general or special levies. For example, the arbitrary decision in 1981 to create a new levy limit base effectively penalized those cities that were successful in holding down their property tax levies in 1981 . This was done again in 1987. History has now provided cities with numerous lessons teaching that cities which choose to levy less than the maximum allowed in a given year risk being later tied to unrealistic or artifically low new limits for future budget years. Therefore, THE AMM REMAINS STRONGLY OPPOSED IN PRINCIPLE TO SUCH LIMITATIONS AND RECOMMENDS THAT THE MINNESOTA LEGISLATURE REPEAL LEVY LIMIT LAWS FOR CITIES. A-2 LEVY LIMIT INDEX The 1985 Legislature reversed the annual levy limit base increase index from the greater of the Implicit Price Deflator or 5% to the lessor of these. In_ 198L_this was changed to 3%. For many years cities argued that the levy base increase should not be a flat percentage but be indexed to reflect cost of doing business. This is especially true since labor costs are 60 to 65 percent of the total municipal cost, yet because of the state PELRA laws control of wages and wage increases often is determined by outside arbitration. Also, during those years, of flat percent increase, many adjustments and gimmicks were needed to keep up but since the adoption of the Implicit Price Deflator as an index, this has not been the case and property tax increases have been reasonable. THE AMM URGES THE LEGISLATURE TO RESTORE THE ANNUAL LEVY BASE INCREASE TO THE IMPLICIT PRICE DEFLATOR, SINCE THIS IS THE ONLY INDEX OF ACTUAL NEED. 6R-5g- WHIeHEVER-- I9 -GREAT&R-. -1- I-B LEVY LIMIT MODIFICATIONS Although the AMM is strongly opposed to Levy Limitations as currently legislated , the organization is aware that there is significant legislative initiative to maintain the responsibility for local property tax levels. However, local government must continue and be allowed to provide for services that people demand and that state and federal law require. Therefore, if repeal is not adopted, the Association supports amendments to the present levy limit law to provide further relief from current inequities. B-1 REALISTIC LEVY BASE The 1983 legislature restored the pre 1982 levy base formula of local government aids plus levy limit on which annual growth is calculated without regard to actual levy. This method provides that cities may levy less than the limit without losing the ability to regain the underlevy in future years. The legislature also provided growth based on an index rather than a flat percentage and growth increase for the greater of population or households and some base growth for commercial and industrial activity. All of these growth factors are necessary as a minimum to allow cities the ability to at least stay even with service provisions for the varying population needs. THE AMM SUPPORTS CONTINUED USE OF THE CURRENT LEVY BASE ADJUSTMENT FACTORS AS A MINIMUM FOR FUTURE LEVY YEARS IF THE LEGISLATURE FINDS IT PHILOSOPHICALLY NECESSARY TO CONTINUE LEVY LIMITS FOR CITIES BVEii 50BO -P0PHL*T+0N. I-F GENERAL FISCAL IMPACT POLICIES F-4 FUNDING SHIFTS (REPLACEMENT) Minnesota' s population and property market value are evenly distributed between the seven-county area and outstate. For example, in 1986 2, 102,441 persons resided in the metropolitan area compared with 2 , 111 ,572 non-metro. Payable 1986 market property valuation is also comparable $62, 131 ,241 ,000 metro vs. $61 ,052,901 ,000 non-metro. Although per capita market valuation is the same ( 1 $ difference) , a high discrepancy exists in the collection and redistribution of state tax dollars. This disparity is especially noticeable in the amount of property taxes the average metro home pays vs. average non-metro ( 1987 Citizens' League Property Tax Survey--$1 ,021 .71 metro vs. $460.04 non-metro; metro cities above 2,500 population vs. non-metro cities above 10,000 population) . Minnesota House of Representatives Research Department annually prepares Major State Aids and Taxes : A comparative Analysis. The latest 1986 update (based on 1985 data) -2- discloses 64 percent (2/3) of all major state tax is collected in the metro area; yet , only 46 percent of government aid flows back to the metro region. The trend will be more lopsided in the future under new school aid and property tax aids approved by the State Legislature. In addition, the Greater Minnesota Corporation (used to fund primarily outstate economic development projects) received a windfall because of the state's current budget surplus; and, as a result, will direct more money outstate. State tax and aid policies may jeopardize the future economic growth of the metro area to the detriment of the whole state: STATISTICS COMPILED BY THE HOUSE RESEARCH DEPARTMENT SHOW THAT 64; OF THE STATE REVENUE IS RAISED IN THE METRO AREA WHILE ONLY 46% OF THE STATE AIDS AND CREDITS ARE ALLOCATED TO THE METRO AREA. WHILE SOME IMBALANCE IS ACCEPTABLE AND UNDERSTANDABLE, THE AMM REQUESTS THE LEGISLATURE TO OPENLY STUDY WHETHER THERE IS AN IMBALANCE AND HOW THIS REDISTRIBUTION OF RESOURCES MAY EFFECT THE ECONOMIC GROWTH AND VITALITY OF THE METRO AREA AND THUS THE ENTIRE STATE. F-5 OPPOSE SALES TAX FOR CITY PURCHASES The 1987 legislature faced with a significant budget shortfall and increased spending desires for education considered extending sales tax to all local government purchases as a method to increase state revenue. The final decision eliminated sales tax for general purpose but did retain the 6% motor vehicle excise tax for all city vehicles. Although this admittedly helps the state coffers it does so by creating an additional local government expenditure that can only be paid for through the property tax which is considered the most regressive of the three major tax areas. In essence the state is imposing a property tax to fund state services that properly should be funded by a more progressive income tax. This is bad public policy and therefore: THE AMM OPPOSES THE IMPOSITION OF SALES TAX ON GENERAL GOVERNMENT PURCHASES. ADDITIONALLY, THE AMM REQUESTS THE LEGISLATURE TO REPEAL THE 1987 LAW REQUIRING MOTOR VEHICLE EXCISE TAX FOR LOCAL GOVERNMENT VEHICLE PURCHASES. BOTH OF THESE TAXES ARE IN REALITY A STATE IMPOSED PROPERTY TAX TO FUND STATE PROGRAMS THAT SHOULD BE PAID FOR BY MORE PROGRESSIVE TAX SOURCES. F-6 STATE REVENUE STABILITY The AMM urges adoption of fiscal and revenue policies that will stabilize state revenues and thereby lead to more predictable funding levels for local governments. Inevitably, the stability of revenues flowing to local governments is dependent on the stability of revenues flowing to the state. A reserve should be -3- built up during years of economic prosperity and used only to protect the state budget from unexpected economic downturns, not for tax reductions or expenditure increases. Such a budget reserve is necessary given the relatively volatile tax bases on which the state currently relies (particularly the income and sales tax) and the potential for error in revenue and economic forecasting. THE AMM SUPPORTS ESTABLISHMENT OF A PERMANENT BUDGET RESERVE EQUAL TO A MINIMUM OF FIVE PERCENT OF TOTAL STATE OUTLAYS. AS SOON AS POSSIBLE THE RESERVE SHOULD BE BUILT UP TO A MORE ADEQUATE LEVEL IN EXCESS OF FIVE PERCENT OF OUTLAYS. I-G FISCAL DISPARITIES G-5 TIF DISTRICT FD CONTRIBUTION Present Tax Increment Finance (TIF)/Fiscal Disparity (FD) law requires that a City or HRA make a one time election to make the - TIF district FD contribution from the district itself or from the "city as a whole" . The vast majority of districts are created with the City or HRA electing to make the FD contribution from the City as a whole which increases the City' s mill rate resulting in an additional tax burden. If, by year two or three of the TIF district, it is clear the district could make the FD contribution and still meet debt service payment the City could reduce taxes if the FD election could be reversed. For high tax cities this may be preferable to an early retirement of the TIF District. THE AMM URGES THE LEGISLATURE TO AMEND CURRENT TIP/FD LAW BY ALLOWING A ONE TIME OPPORTUNITY FOR A CITY OR HRA WITH A FD CONTRIBUTION FROM THE "CITY AS A WHOLE" TO PLACE THE FD CONTRIBUTION BACK IN THE TIF DISTRICT. -4- II. �/ /11) GENERAL LEGISLATION II-L-2 POST - COLLEGE REQUIREMENTS Current POST rules require at least a two year degree in law enforcement to be eligible to become a peace officer. This is somewhat restrictive in that it does not allow for College degreed persons to make a career change without returning to school for significant added course work. The current applicants tend to lack maturity that may be desireable to blend in to police departments. THE AMM ENCOURAGES THE POST BOARD TO CONSIDER ALLOWING PERSONS WITH COLLEGE DEGREES TO BECOME PEACE OFFICERS WITH SOME ADDITIONAL LAW RELATED COURSE WORK THAT CAN BE ATTAINED THROUGH PRE EMPLOYMENT PART-TIME EFFORT OR DURING THE FIRST YEAR OF FULL TIME PEACE OFFICER EMPLOYMENT. THIS DOES NOT EFFECT THE SKILLS COURSE REQUIREMENTS. II-R STATE AGENCY RULE MAKING Legislation is needed to assure that municipalities are informed of proposed rules when they are initiated by State Agencies to assure a more meaningful appraisal of their impact upon local government. State agencies now are required to only publish notice of proposed rules in the State Register which is not in general circulation and which is available to local governments only by subscription, whereas, State law mandates that local governments publish notice of a variety of activities in legal newspapers and mail notices to potentially affected parties. State agencies are not required to notify local governments when rules are proposed that have direct impact upon and directly involve the local governments. The current law also allows the agencies to decide that proposed rules are "non-controversial" and thereby negate the requirements for a Public Hearing. The decision that a proposed rule is "non-controversial" may be overridden only if 25 persons file a notice with the agency that a Public Hearing is desired. The law requires agencies to make a finding as to the cost the proposed rules would have for other units of government; this process does not require the solicitation of input from the other units of government, but, rather, is left to the agency itself. The cost threshold for "non-controversial" is an overall dollar amount that does not consider that the cost could be very significant for some units. THE AMM REQUESTS LEGISLATION THAT WOULD REQUIRE DIRECT NOTIFICATION FOR PROPOSED AGENCY RULES IF THERE IS IMPACT OF ANY FINANCIAL NATURE REGARDLESS OF THE AMOUNT. ALSO, THAT AGENCIES BE REQUIRED TO ESTABLISH AN OPEN PROCESS TO SEEK INPUT FROM AFFECTED GOVERNMENTAL AGENCIES PRIOR TO DECLARING A PROPOSED RULE -5- "NON-CONTROVERSIAL" THUS BYPAS:,ING FORMAL PUBIC HEARING. II-S GEESE PROLIFERATION The Geese population has been growing significantly in the Metropolitan Area over the past several years and without enhanced control methods will continue at an accelerated rate. The geese return to their birthplace annually to summer and reproduce. They are becoming a health and safety hazard around area parks and waterways. The DNR, some cities, and the University of Minnesota have been, on a spot basis, involved in various control activities. However, due to safety reasons and funding, these activities are less than adequate. THE AMM REQUESTS THE LEGISLATURE TO INITIATE AN INDEPTH STUDY INVANDTOG THE PROVIDER AND U ADEQUATE M TO FUNDING TO P A GEESE IMPLEMENTCONTROL PROGRAM THATCONTROL PROGRAM. II-T DATA PRACTICES - LIQUOR LICENSE The definition of ' licensing agency' in Minn. State 13.41 is not clear as to the inclusion of cities, therefore, it is unclear whether all or part of the information on license issuance is public. This can be a real problem when issuing liquor licenses, since part of the data concerns sensitative business and personal finances. THE AMM ENCOURAGES THE LEGISLATURE TO CLARIFY THAT POLITICAL SUBDIVISIONS OF THE STATE INCLUDING CITIES ARE LICENSING AGENCIES IN MINN. STATUTES 13.41 AND THAT FINANCIAL DATA OF A PERSON OR BUSINESS SUBMITTED IN CONJUNCTION WITH AN APPLICATION FOR A LIQUOR LICENSE OR OBTAINED AS A RESULT OF AN INVESTIGATION OF THE APPLICANT OR LICENSEE SHALL BE CLASSIFIED AS PRIVATE. II-U CONCURRENT DETACHMENT AND ANNEXATION The statute authorizing concurrent detachment and annexation was modified in 1985 to allow petitions from landowners for detachment from one city and annexation to another. If the receiving community concurs, the Municipal Board may hold a hearing at which time the petitioner must prove the case and the loosing city may object or concur. The real question is, should a landowner have the right to initiate the process since generally this will only be done for economic gain and to circumvent existing comprehensive plans and zoning. It is not enough to say that the process is protected by statutory criteria because in most cases a strong case can be made either way by a quick witted attorney. This law change merely provided opportunity for mischief. THE AMM SUGGESTS THAT THE STATUTES AUTHORIZING CONCURRENT -6- DETACHMENT AND ANNEXATION BE REVIEWED TO DETERMINE THE APPROPRIATENESS OF INDIVIDUALS PETITIONING THE MUNICIPAL BOARD TO INITIATE THE PROCESS. AT A MINIMUM EITHER AFFECTED CITY SHOULD BE GIVEN VETO POWER. -7- III HOUSING AND ECONOMIC DEVELOPMENT III-A. HOUSING Affordable housing is a metropolitan problem of major proportions according to data compiled by the Metropolitan Council and the Minnesota Housing Finance Agency. There are strong indications that under existing conditions, the need for housing for the lower income segment will not be met. The Federal and State Governments appear to be reducing their financial commitments for housing for low and moderate income persons and this will intensify the housing shortage problem for those unable to purchase or rent at market rates. Local units of government do not have the financial capability to assume the shortfall in Federal and State provided subsidies. The housing problem for persons unable to afford market rate housing can only be solved if all levels of government and the private sector work together and if each contributes a fair share to the solution. Each level of government should contribute to help solve the problem and each level's contributions should be of the kind it is best suited to make. The Federal and State Levels should continue to provide the direct subsidies for low and moderate income persons. The Federal and State Governments also have the responsibility to provide a tax climate in which the private sector can produce rental units that are affordable to low and moderate income households. The State should also grant local units of government the authority and flexibility to conduct the kind of housing programs that best meets their diverse needs. The Metropolitan Council should continue to place high priority on housing planning for the Metropolitan Area and provide specific guidance to the public and private sectors so that both can make rational decisions relative to future housing needs. The council should continue to be aggressive in seeking innovative ways to create housing opportunities for low income persons. Local units of Government also have a strong role to play. Land use controls constitute a small portion of the total cost of housing but local units should not set requirements which go beyond what is necessary for the protection of health, safety and welfare. Local units should also work with the private sector to make the best use of existing . tools (revenue bonds, tax increment financing, etc. ) to produce housing which is more affordable. Decision makers at all levels of government must become more cognizant of their actions, policies, and decisions which have an indirect but substantial impact on housing costs. -8- I0l-1, A-1. EXAMINE LOCAL REQUIREMENTS Local requirements, if excessive, could increase the cost of producing housing. COMMUNITIES SHOULD EXAMINE THEIR LOCAL REQUIREMENTS (LAND USE REGULATIONS, SUBDIVISION ORDINANCES, ETC. ) TO ASSURE THAT THESE REQUIREMENTS DO NOT GO BEYOND WHAT IS NECESSARY FOR THE PROTECTION OF HEALTH, SAFETY, AND WELFARE, AND INHIBIT THE CONSTRUCTION OF AFFORDABLE HOUSING. MODIFICATIONS SHOULD BE MADE WHEN APPROPRIATE. A-2. PRACTICES WHICH INCREASE HOUSING COSTS Decision makers at various levels of government must become more cognizant of actions they take which have an indirect but substantial impact on housing costs. These actions in themselves may be worthwhile and beneficial, but when implemented result in increased housing costs. Examples of this type of action would include such things as the sewer availability charge, restricted growth policies, building and energy codes, environmental rules, etc. ALL LEVELS OF GOVERNMENT SHOULD EXAMINE THEIR PRACTICES AND POLICIES TO DETERMINE POSSIBLE HIDDEN IMPACTS ON HOUSING COSTS OF SAID PRACTICES AND POLICIES NOT DIRECTLY RELATED TO HOUSING. CHANGES SHOULD BE MADE AS NECESSARY INCLUDING REINSTATEMENT OF THE DEED AND MORTGAGE TRANSFER TAX EXEMPTION FOR PUBLIC AGENCIES. A-3. MANDATORY STANDARDS AND ALTERNATIVE HOUSING Mandatory, uniform standards for housing style, type and location are not appropriate because of the great diversity among cities and differences within cities relative to state of development, topography, lot and dwelling sizes, the mix of housing values and costs, and the level of municipal services which are provided. Land use regulations is one of the tools city officials need to protect the health, safety, welfare, and interests of the city's residents. THE L.EGISL.ATURE SHOULD NOT PASS LEGISLATION WHICH SETS MANDATORY ZONING AND SUBDIVISION STANDARDS OR WHICH REMOVES ADDITIONAL LAND USE REGULATION AUTHORITY FROM LOCAL UNITS OF GOVERNMENT. CITIES SHOULD RETAIN THE AUTHORITY TO REGULATE THE LOCATION, SIZE, AMOUNT, AND TYPE OF HOUSING INCLUDING MANUFACTURED AND ACCESSORY HOUSING, WITHIN THEIR BOUNDARIES. -9- A-4. FINANCING STATE AND REGIONAL HOUSING POLICIES Property taxes provide the major revenue source for most cities in the Metropolitan Area and the Minnesota Property Tax System is one of the most complex systems in the nation. Unfortunately, the Legislature often times adds to the complexity of this system by changing it to benefit certain persons as a means to implement or finance social policy. THE AMM OPPOSES THE USE OF THE PROPERTY TAX SYSTEM TO FINANCE OR IMPLEMENT STATE OR REGIONAL HOUSING POLICIES OR GOALS. STATE AND/OR REGIONAL HOUSING POLICIES AND GOALS SHOULD BE IMPLEMENTED AND FINANCED BY NON-PROPERTY TAX SOURCES. A-5. FEDERAL AND STATE HOUSING FUNDING The Federal and State levels of government have a broader and more diverse tax base than local units of government and should provide the necessary funding to fulfill their housing policy commitments to lower income persons. FEDERAL AND STATE FUNDING FOR HOUSING SHOULD BE PROVIDED TO IMPLEMENT THE HOUSING POLICIES OF THOSE LEVELS AND MATCH THE NEEDS OF THOSE PERSONS REQUIRING ASSISTED HOUSING INCLUDING ASSISTANCE FOR RENOVATING AND REHABILITATING SUBSTANDARD HOUSING UNITS. ADDITIONALLY, THE STATE SHOULD ESTABLISH A STATE HOUSING TAX CREDIT FOR THE PRODUCTION OF LOW INCOME HOUSING UNITS SIMILAR TO THE FEDERAL 4 AND 9% HOUSING CREDITS. ALSO SINCE THERE IS A LIKELY LOSS OF MANY LOW INCOME HOUSING UNITS DUE TO THE 1986 FEDERAL TAX CODE CHANGES AND OWNERS OPT OUT OF FEDERAL SECTION 8 CONTRACTS AS A RESULT; THE LEGISLATURE SHOULD CONSIDER PROVIDING INCENTIVES SO THAT THE OWNERS WILL NOT OPT OUT. THE AMM ALSO ENCOURAGES THE LEGISLATURE TO EXPLORE OTHER FUNDING SOURCES FOR THE PRODUCTION OF LOW. COST HOUSING AND TO DETERMINE IF THERE IS A NEED TO MODIFY THE DATES FOR THE USE OF THE UNIFIED BOND POOL AND THE PERCENTAGE OF USE FOR LOW INCOME HOUSING ACTIVITY. A-6. AUTHORITY AND RESPONSIBILITY FOR LOCAL HOUSING PROGRAMS There is a great diversity among the cities in the metropolitan area. Some cities need more housing for low and moderate income persons while other cities need more housing for middle and upper income persons. Cities should have the authority to promote whichever kind of housing is within the public purpose and best interest of the city. State and federal agencies should cooperate with cities in developing workable programs to meet the diverse needs of cities. Cities need to have more control over the cost of housing being developed if they are to meet the intent of the Metropolitan Land Planning Act. -10- CITIES SHOULD BE GRANTED SUFFICIENT AUTHORITY AND FLEXIBILITY BY THE LEGISLATURE TO CONDUCT HOUSING PROGRAMS THAT MEET THE DIFFERING NEEDS OF DIVERSE CITIES AND THAT ENABLE CITIES TO COMPLY WITH THE METROPOLITAN LAND PLANNING ACT WHICH DIRECTS CITIES TO PROVIDE OPPORTUNITY FOR LOW AND MODERATE COST HOUSING. CITIES SHOULD BE ALLOWED, TO REQUIRE LOWER COST HOUSING IN PROPOSED DEVELOPMENTS AND TO REQUIRE THE DEDICATION OF LAND OR CASH FOR LOW AND MODERATE INCOME HOUSING AS AN ALTERNATIVE TO THE REQUIRED DEDICATION FOR PARKS. ALSO, CITIES SHOULD HAVE THE AUTHORITY TO DEVELOP HOUSING FOR MIDDLE AND UPPER INCOME PERSONS IF THAT IS NEEDED TO ACHIEVE A BALANCED HOUSING STOCK. THE AMM SUPPORTS LEGISLATIVE ACTION TO REMOVE THE 1989 SUNSET ON THE INTEREST RATE REDUCTION PROGRAM AND TO REMOVE RESTRICTIONS ON PAYBACK PROVISIONS. THE AMM ALSO BELIEVES THAT LOW INCOME HOUSING PROJECTS RECEIVING LOCAL FINANCIAL ASSISTANCE SHOULD HAVE THE SAME PROPERTY TAX ASSESSMENT RATES AS SIMILAR PROJECTS RECEIVING STATE OR FEDERAL FINANCIAL SUPPORT. THE AMM ALSO SUPPORTS LEGISLATION TO ALLOW PUBLIC AGENCIES TO INVEST REVENUE BOND PROCEEDS IN THE SAME INSTRUMENTS THAT ARE ALLOWED FOR OTHER LOCAL GOVERNMENT INVESTMENTS. A-7. RENTAL HOUSING IN THE METROPOLITAN AREA Rental housing plays an important role in the Twin cities housing market. Approximately 35 percent of the housing units in the Twin Cities region are rental units. Traditionally, rental units have provided an affordable housing option for singles, young adults, young married, students, the elderly, and low and moderate income households. Rental housing units serve a market much more diverse than that served by owner occupied units. Yet over the past several years a number of problems have developed in the rental market, including: 1. A reduction in the rate of new rental units being produced. 2. Lack of mobility for households to move from rental to ownership status. 3. Conversion of rental units to condominiums and increased operating costs. 4. The supply of existing rental units, which is predominately _ efficiency and one bedroom units, does not adequately address the needs of families seeking rental units. -11- ALL LEVELS OF GOVERNMENT SHOULD BECOME INVOLVED TO SUCCESSFULLY ADDRESS THE PROBLEMS IN THE RENTAL HOUSING MARKET. IN PARTICULAR, THE STATE AND FEDERAL GOVERNMENTS RAVE CRUCIAL ROLES IN PROVIDING AN OVERALL INVESTMENT CLIMATE IN WHICH THE PRIVATE SECTOR CAN PRODUCE AN ADEQUATE SUPPLY OF RENTAL UNITS. POSSIBLE ACTIONS INCLUDE: - MODIFYING FEDERAL AND STATE TAX POLICIES TO IMPROVE THE PRODUCTION AND MAINTENANCE OF AFFORDABLE RENTAL HOUSING. - INCREASING THE LEVEL OF FUNDING ASSISTANCE AIMED AT GIVING LOW AND MODERATE INCOME FAMILIES ACCESS TO DECENT HOUSING. - CONTINUING PROGRAMS WHICH USE TAX EXEMPT BONDING TO CREATE BELOW MARKET RATE FUNDS FOR RENTAL HOUSING. - CONTINUING PROGRAMS WHICH ALLOW REHABILITATION AND WEATHERIZATION PROGRAMS TO BE UTILIZED ON RENTAL UNITS. - GRANTING LOCAL UNITS MORE AUTHORITY TO REGULATE THE CONVERSION OF RENTAL UNITS TO CONDOMINIUMS. A-8. ASSESSMENT RATES FOR RENTAL PROPERTY The Multi-housing association and other groups have been advocating lower assessment rates for rental housing relative to the rates for other types of property. A number of Legislators have also been examining this matter with a particular focus on the difference in rates between rental housing and owner occupied housing which results in higher property taxes for rental housing. The AMM is very concerned about the affordability or rental housing for lower income persons and does not oppose a thoughtful study of this issue. THE AMM BELIEVES ANY LEGISLATIVE PROPOSAL WHICH WOULD REDUCE THE TAXES FOR RENTAL PROPERTY RELATIVE TO OTHER CLASSES OF PROPERTY SHOULD CONTAIN THE FOLLOWING CONCEPTS: A CLEAR DIRECT LINKAGE BETWEEN THE REDUCTION OF TAXES AND THE AFFORDABILITY OF THE UNIT WITH RESPECT TO NEW CONSTRUCTION; A CLEAR DIRECT LINKAGE TO LOWER RENTS IF APPLIED TO EXISTING HOUSING; FULL DISCLOSURE OF REVENUE IMPLICATIONS FOR LOCAL UNITS OF GOVERNMENT. -12- III HOUSING AND ECONOMIC DEVELOPMENT III-B ECONOMIC DEVELOPMENT Cities have an interest in the maintenance of and appropriate enhancements to the economic base of their respective communities. It is the community' s economic base which provides; a. ) The tax base and other sources from which the City generates the revenue to support its operation; b. ) the employment of some or a substantial number of residents and, C. ) the means by which the populous is housed. All Metropolitan communities address economic development when its translated to physical development through their local land use regulations with the individual communities striving for "orderly development" . As a group however, Metropoiitan communities differ as to development needs and view points, with each community's needs subject to a number of variables. A municipality's ability to both regulate and promote economic development is based on authority established by other organizations and regulations. It is this ability that is of general interest to all Metropolitan communities. The Association of Metropolitan Municipalities is the principal policy action group acting on behalf of its member cities . As such it is appropriate that AMM present the policy issues and concerns to those organizations that set the rules. Because of divergent economies, differing needs and diverging viewpoints between Metropolitan Minnesota and Greater Minnesota there is a need to ensure the means of economic development available to AMM member cities are appropriate to their needs and that economic development efforts of others are complementary to and not at the expense of member cities. As noted economic development for local governments is not just a matter of more tax base for the community but entails tools to promote, regulate and service the development. Promotional means include Housing and Redevelopment Authorities, Economic Development Authorities, Port Authorities, tax increment financing, revenue and general obligation bonds, condemnation and the Star Cities Program. Regulation includes its comprehensive planning and land use functions . Servicing include water, sewer, streets and other municipal services. TRANSPORTATION AS A KEY ECONOMIC DEVELOPMENT ELEMENT Transportation, not only streets and highway but mass transit, rail and air are all key elements in the economic development picture of a community. -13- While infrastructive issues such as water and sewer are to some degree issues for one or two governmental entities, transportation systems involves the entire gamet from the local municipality through the federal government. Additionally it is more than just an infrastructive issue. Concerns as to where highways were to be planned was a significant issue raised in the formation of the Metropolitan Council and a rationale for passing the Fiscal Disparities Act in 1973• The issue has come to the forefront in the last few years as major highways and interstate links have aged , existing routes have volumes exceeding capacity and federal and state funding has not kept pace with needs. This has been further highlighted by using a previous highway funding source the sales tax/MVE'f to help balance the State general fund. This nes resulted in cuts and delays in projects throughout the state. With economically depressed areas demanding more funding to improve their economic attractiveness to businesses and economically successful areas needing funding to keep pace with expansion, the issue of funding could become very divisive between Metro and Greater Minnesota. A balanced and an efficient, well maintained transportation system, including the before mentioned components; is a necessity so as not to retard economic development. BUSINESS FACTORS IN ECONOMIC DEVELOPMENT While governmental entities can provide inducements, services and infrastructure there are a number of otner factors that influence a business' economic development decisions. Factors such as in place resources and costs , human resources (availability that matches the needs) , regulations and attendent costs, governmental costs such as taxes, services etc. While only some of these are under the control or influence of the governmental sector in the state and therefore the mission of AMM, these entities should make efforts to ensure that state and local governments are competative. GENERAL ISSUES IN ECONOMIC DEVELOPMENT Apart from direct business factors other items influence locational and expansional considerations including "Quality of Life" factors such as the educational systems, arts, theater and professional sports teams. In addition governmental concerns relate to housing, environmental impacts and economic security among otners. Also the perceptions about the Metropolitan and outstate areas which relate directly to the focus of economic development activities and financed by the State . Some perceptions need to be explored as to their accuracy as they may negatively impact Metropolitan communities. -14- to w a. ) The perception that the Metropolitan area is heavily dependent on the commodities and markets of greater Minnesota and as such it is appropriate that the Metropolitan area finance State supported economic development tools for Greater Minnesota. b. ) The perception on the part of some political leaders that the net flow of state tax funds is from out-state Minnesota to the Metropolitan area and that there should be an equalization of such fund flows. c. ) A perception by some leaders in the private sector that since the State pays substantial portions of local governments costs through state collected taxes that the State should therefore exert greater control of local spending. - (While somewhat true for the funding of urban counties and school districts a majority of municipal funds are locally raised. ) d. ) The perception that municipalities generally in the state are "bloated" with staff and that through stringent state measures and governmental restructuring more efficient services and lower taxes can be achieved. THE AMM, AS THE PRINICIPAL POLICY ACTION GROUP FOR METROPOLITAN AREA CITIES, PLEDGES ITS BEST EFFORTS TO: 1 . PRESERVE EXISTING TOOLS OF ECONOMIC DEVELOPMENT AND LAND USE CONTROL. OF HIGH PRIORITY ARE SUCH TOOLS AS TAX INCREMENT FINANCING, HOUSING AND REDEVELOPMENT AUTHORITY, ECONOMIC DEVELOPMENT AUTHORITY, AND PORT AUTHORITY. 2. EXTEND ECONOMIC DEVELOPMENT/PORT AUTHORITY POWERS TO ALL CITIES THAT WANT SUCH AUTHORITY. 3. PROVIDE CITIES THE AUTHORITY TO ISSUE GENERAL OBLIGATION BONDS TO ASSIST THEIR RESIDENTS/PROPERTY OWNERS WHO EXPERIENCE UNINSURED PROPERTY DAMAGE AS A RESULT OF A FEDERALLY DECLARED DISASTER IN THAT DESIGNATED AREA. 4. EDUCATE ITS MEMBERS DURING 1988 REGARDING OTHER ECONOMIC DEVELOPMENT TOOLS AND HOW AND IF, THEY COULD BE USED BY METROPOLITAN AREA CITIES. TOOLS TO BE CONSIDERED INCLUDE: A. STATE FINANCED QUASI - PUBLIC AGENCIES AND FUNDS SUCH AS THE GREATER MINNESOTA CORPORATION, IRRRB, URAP AND RALF. B. IMPACT/DEVELOPMENT DEDICATION FEE. C. PRIVATE TRANSPORTATION CORPORATIONS AND ROAD UTILITY DISTRICTS. IF IT IS DETERMINED THAT THESE TOOLS ARE NOT AVAILABLE BECAUSE OF STATUTORY LIMITATIONS, DETERMINE IF THERE IS SUFFICIENT INTEREST TO PURSUE REMOVAL OF THOSE LIMITATIONS DURING THE 1989 LEGISLATION SESSION . -17- 5. TO DEVELOP A STRATEGY BASED ON FACTUAL INFORMATION DURING 1988 TO REFUTE/DISPELL THOSE PERCEPTIONS DESCRIBED IN THE POLICY BACKGROUND SECTION WHICH MAY HAVE AN ADVERSE IMPACT ON ECONOMIC DEVELOPMENT TOOLS AVAILABLE TO METROPOLITAN AREA CITIES. -1b- IV /6 7✓ METROPOLITAN AREA ISSUES & CONCERNS IV-0 SOLID WASTE MANAGEMENT IN THE METROPOLITAN AREA. The solid waste management system in place in the 7-county area is baaiea-rby a three-tiered system: -whereby- cities control and regulate collection; counties are responsible for 'siting' new landfills, developing abatement plans, developing processing facilities and regulating existing landfills ; and the Metropolitan Council provides grants and has regional planning and coordinating responsibilities. The system was intended to foster and encourage abatement, recycling and resource recovery for as much of the waste stream as possible and then to assure environmentally sound 4-awdf3.bk disposal for the remaining solid waste. Maximum cooperation and coordination among and between the various levels and units of government and the private sector are needed if the system is to work as intended. 0-1 CONSOLIDATION OF SOLID WASTE MANAGEMENT RESPONSIBILITIES As-iwHiDated--ire-txevisws-pat�graphi The responsibilities for managing solid waste in the Metropolitan Area are shared by the Metropolitan Council, Counties and Cities and Towns. The AMM believes that if the area is to reach its mandate of no more landfiliing of unprocessed solid waste by 1990 , the responsibilities for source separation, abatement and recycling related activities must be more eenti-a331- effectively coordinated at the county level. THE AMM RECOMMENDS THAT THE COUNTIES ASSUME THE RESPONSIBILITIES FOR ALL SOURCE SEPARATION, ABATEMENT. AND RECYCLING RELATED ACTIVITIES AND PROJECTS WHEN A CITY -FB- DOES NOT SUBSTANTIALLY MEET-1*6 THE COUNTY ESTABLISHED GOALS. THE MUNICIPALITIES NOT MEETING THE GOALS WOULD RETAIN ONL-Y-L-PME4'$6 AUTHORITY TO REGULATE THE COLLECTION OF SOLID WASTE TO PROTECT THE HEALTH, SAFETY AND WELFARE OF THEIR RESIDENTS. 0-2 ALTERNATIVES TO LANDFILLS Ali levels and units of government and the private sector should participate and cooperate in planning amd managing the solid waste stream to assure a cost efficient and environmentally sound solid waste management system. Landfilling should only be used as a last resort and then only for "processed" solid waste or for those materials which can not be recycled, reused, or disposed of in a more acceptable manner. THE AMM ENDORSES ABATEMENT, RECYCLING AND RESOURCE RECOVERY ACTIVITIES AND PROGRAMS TO REDUCE THE NEED FOR IN-GROUND DISPOSAL -17- OP--dNPdi0EE59BB-90L-IB--itASTL�:---Y'HE---Ai9M--$i:SB---BEE�-6{FES--'PHA't�PHE E*k3TjtJ0-Se"ID-y-L-EVEi.3-FOR-THE-tiOdSEHOhD--REBA"Pt-Pit00RAi+t AND---THE Y`ONNAOLr-RE3t18dRSEMEH'1`-PROORrtM-OUGHT-TO-BE-fNCREASEfY38B9'PAN'P3A1:tY so,--TRA'P—Ci'PtE3--OAR'--BEV7EL-OP---AND--SiPERA'PE---EFFBCTYtlE-'R'S2Yt`L-PN6 Pit00RAM3.--iRR8-WA3'PES SROf1f:8-At30-Bis I-N6ti18E8-Yc3-AR'-EtiGd•-BtE-i'fEM 3tY THE-TONNA�E-FROORAIt:-f3'it-POL3'CY-P--t--3�--ADOPTB'lY'PBBiY�OBiYYPE3 R'A'PRBR"PEiAtY�PT3'E3-YIOUi:B-tIECEfV'E"THfi--ABf1VE--A'SYMBVRSEMEN'P5j: THE 1987 AMENDMENTS TO THE WASTE MANAGEMENT ACT (NMA) ELIMINATED DIRECT SUBSIDIES TO CITIES FROM THE MBTROPOLITAN COUNCIL IN FAVOR OF A SYSTEM WHICH CHANNELS THE SUBSIDIES THROUGH THE COUNTIES TO PROVIDE MORE EFFECTIVE SUPPORT AND COORDINATION ON A COONTY BASIS. TH6 AMM BELIEVES THAT COUNTIES SHOULD CONTINUE TO PROVIDE STRONG FINANCIAL SUPPORT TO LOCAL ABATEMENT PROGRAMS WHICH WAS CLEARLY THE INTENT OF THE LEGISLATURE. 0-3 DISPOSAL DEADLINES Current law contains a deadline that will pronibit the disposal of "unprocessed" solid waste in landfills effective January 1 , 1990. The AMM supports this prohibition provided that sufficient alternatives are on line to process the solid waste generated in the Metropolitan Area by that date at a reasonable cost. THE METROPOLITAN COUNCIL SHOULD MONITOR THE DEVELOPMENT OF THE ALTERNATIVE FACILITIES FOR THE PROCESSING OF SOLID WASTE ON A CONTINUOUS BASIS TO ASSURE THAT ADEQUATE PROCESSING CAPACITY WILL BE AVAILABLE BY 1990. DEFINITIVE INFORMATION MUST BE PROVIDED TO THE LEGISLATURE BY JANUARY 1 , 1989 SO THAT THE 1990 DEADLINE CAN BE MODIFIED AS NEEDED. 0-4 COMPENSATION AND INCENTIVES FOR HOST COMMUNITIES Solid waste landfills have many undesirable impacts on the "host" communities and they should be compensated for all direct and indirect costs associated with the undesirable impacts such a facility has on the community. THE AMM SUPPORTS THE CURRENT COMPENSATION LEVEL AND BELIEVES IT SHOULD BE CONTINUED. AS OTHER MAJOR SOLID WASTE PROCESSING FACILITIES GO ON LINE (SUCH AS INCINERATION TYPE FACILITIES) , THE IMPACT OF THESE FACILITIES ON THE HOST OR ADJACENT COMMUNITIES SHOULD BE CAREFULLY MONITORED TO DETERMINE IF THEY ALSO HAVE SIGNIFICANT UNDESIRABLE IMPACTS AS OPPOSED TO BENEFITS. IF 30, SOME FORM OF COMPENSATION MAY ALSO BE NECESSARY FOR THOSE COMMUNITIES. 0-5 FUNDING FOR ENVIRONMENTAL, PERSONAL AND PROPERTY DAMAGES Studies conducted by the Minnesota Pollution Control Agency (MPGA) and the Minnesota Health Department have indicated that most, if not all, landfills in the metropolitan area are causing -18- /o ground water contamination problems. How significant these problems are or what the impacts will be is largely undetermined at this point in time. Since 1985 a portion of the revenue from the surtax on solid waste going into landfills goes into a fund dedicated to help correct pollution problems. THE AMM SUPPORTS THE CURRENT FUNDING LEVEL AND BELIEVES IT SHOULD BE CONTINUED TO PROVIDE HELP TO PERSONS OR COMMUNITIES INJURED OR DAMAGED BY ADVERSE ENVIRONMENTAL INCIDENTS CAUSED BY LANDFILL CONTAMINATION. (I .E. REAL OR PERSONAL PROPERTY DAMAGE, PERSONAL INJURIES, CLEAN-UP ACTIVITIES, ALTERNATIVE WATER SUPPLIES, ETC. ) . COUNTIES MUST EXERCISE THEIR STATUTORY RESPONSIBILITIES TO ASSURE THAT LANDFILLS ARE INSPECTED AND OPERATED IN ACCORDANCE WITH STATE AND COUNTY REQUIREMENTS. 0-6 COUNTY RESPONSIBILITIES Counties have the major responsibilities for managing and implementing the solid waste disposal system and are authorized to charge a surtax of 25 cents per cubic yard of solid waste to help pay for alternatives to land disposal. THE AMM SUPPORTS CONTINUATION OF THE COUNTY SURTAX AUTHORIZATION . THE AMM ALSO URGES THE COUNTIES TO RAPIDLY DEVELOP PREFERRED DISPOSAL TECHNIQUES WHICH ARE ENVIRONMENTALLY SOUND AND COST EFFICIENT. 0-7 TRANSFER STATION RULES AND REGULATIONS Metropolitan Counties are given the power to acquire by purchase, lease, gift or condemnation solid waste facilities or properties which includes transfer stations . Acquisition is permitted without compliance with local land use ordinances. Metropolitan cities have no protection, except through a review process, from improvident designation of transfer station sites. THE AMM URGES THE MINNESOTA POLLUTION CONTROL AGENCY (MPCA) TO QUICKLY EXERCISE ITS RESPONSIBILITIES AND PROMULGATE RULES AND REGULATIONS WITH RESPECT TO THE SITING OF SOLID WASTE TRANSFER STATIONS. SUCH RULES AND REGULATIONS ARE NECESSARY TO PROTECT THE HEALTH, SAFETY AND WELFARE OF THE RESIDENTS OF THE AFFECTED CITIES SINCE SUCH FACILITIES ARE NOT SUBJECT TO THE PROVISIONS OF CITY ORDINANCES. 0-8 ORGANIZED COLLECTION AND FLOW CONTROL The 1987 WMA Amendments clarified and made more explicit the authority ot m les o imp emen organized co ec ion o mixe munici al solid waste. The clar ying amendments were strongly supported by the AMM and a large number o individual cities who e t this was an soul lona o0 o en ane. oca a a emen an -19- recycling efforts. Cities were also given limited "flow control" authority, subject to conforming to County requirements, as part of t" organized Collection WMA Amendment. Cities cannot, however, implement "flow control" independent of an organized collection system as defined in M.S. 115A.9 . THE AMM BELIEVES CITIES SHOULD BE PROVIDED THE OPTION TO IMPLEMENT FLOW CONTROL AS DEFINED IN M.S. 115A.94, SUBD. 3 (D)) BY LICENSE OR ORDINANCE. CITIES SHOULD NOT HAVE TO IMPLEMENT AN ORGANIZED COLLECTION SYSTEM IN ORDER TO USE "FLOW CONTROL" TO ENHANCE ABATEMENT AND RECYCLING EFFORTS. 0-9 RECYCLING DEFINITION The statutor definition of recyclingwas clarified in M.S. 4(3.0U3, Subd. te. b to include "yard waste composting" and "recycling that occurs at a waste facility through mechanical or hand separation of materials---" . The AMM supports thii clarification and since the intent of abatement an recycling is to conserve resources a❑ re uce t e amount or waste Deing landfilie ; he clarification makes sound enviro-m--en—E—ar sense. THE AMM URGES THE METROPOLITAN COUNCIL TO RECOGNIZE AND INUORPORATE THE DEFINITIONAL CLARIFICATION A A AC AL IN ITS SOLID WASTE MA A EMEN D N L N . IV-P METROPOLITAN FUND There has been significant discussion recently among community and political leaders about the concept of a metropolitan fund or independent metropolitan funding source. Various usages for such a fund have been identified including such items as regional infrastructure replacement/expansion; transportation projects; subsidizing economic development projects of "regional significance" ; and as a new source of funds for the regional agencies. A number of possible funding sources have also been discussed such as an add on metropolitan sales tax; a payroll tax; fiscal disparities, etc. This concept also raises a number of implementation/administration type questions that are of concern to local officials. THE AMM DOES NOT SEE THE NEED FOR NOR DOES IT SUPPORT A SEPARATE METROPOLITAN FUND OR FUNDING SOURCE UNDER EXISTING CONDITIONS. HOWEVER , IF THIS CONCEPT CONTINUES TO BE DISCUSSED WITHIN THE REGION AND THE LEGISLATIVE PROCESS; THE AMM WILL PARTICIPATE IN THE DEBATE TO REPRESENT THE INTERESTS OF ITS MEMBER CITIES. MANY QUESTIONS/ISSUES WOULD HAVE TO BE RESOLVED TO THE AMM' S SATISFACTION INCLUDING THE FOLLOWING= -20- -ASSURANCE THAT THE METROPOLITAN AREA WOULD CONTINUE TO RECEIVE ITS FAIR SHARE ALLOCATION (NO LESS THEN IT WOULD RECEIVE IF A METROPOLITAN FUND DID NOT EXIST) OF STATE FUNDED PROGRAMS. -EVIDENCE THAT A MAJOR REGIONAL OR METROPOLITAN NEED EXISTS FOR SUCH A FUND AND THAT IT CANNOT BE FINANCED THROUGH EXISTING SOURCES. -DEVELOPMENT OF A FAIR AND EQUITABLE PROCESS/SYSTEM FOR DISTRIBUTING THE FUNDS WHICH INCLUDES MUNICIPAL 1NPUT -21- V TRANSPORTATION V-B MOTOR VEHICLE EXCISE TAX TRANSFER The Motor Vehicle Excise Tax was significantly increased in the early 1980' s and dedicated to the State General Fund to offset the affect of a declining economy and reduced state revenues. The Legislature recognized that Highway and Transit Program needs were growing and that ultimately additional funding would be needed in these areas. Thus, a transfer of this tax from General Fund to the Highway and Transit Funds was established starting with 25% in 1985 and finally reaching 100% in 1992 . The transfer was suspended in 1986 and 1987 because of reduced state revenues after a short period of growth . The 1987 Legislature further restricted the transfer to 5� per year only. Necessary street and highway consu rct�— ion and reconstruction is falling behind significantly. Without this source of funding, the roadway system will become a major state crisis . Many state officials are suggesting the need for general support of a 'new source' funding package for transit and highways. However, with the example of administrations and legislators constantly diverting funds previously allocated to solve the specific problem, it does not seem logical to support any new programs that can be similarly treated in the future . Gas tax increases are protected from diversion but do not help transit. THE AMM URGES THE LEGISLATURE TO ALLOW CURRENT'-bAW-l,OVER&bNG THE MOTOR VEHICLE EXCISE TAX TRANSFER TO 4EMA19---IN---PLAZZ OCCUR WITHOUT FURTHER SUSPENSION TO ENSURE SOME NEEDED GROWTH FOR STREET AND HIGHWAY MAINTENANCE, RECONSTRUCTION AND NEW CONSTRUCTION. FURTHER, THE AMM BELIEVES STRONGLY THAT THE MVET FUNDS SHOULD BE TOTALLY A SIT PROGRAMS PRIOR TO ADOPTION OF UTHER NEW UK INGREASEDF-STITE-WIDE V-N METROPOLITAN HIGHWAY FUND It has been suggested recently that a Metropolitan Highway Fund be created for special projects presumably in conjunction with major economic development. On the surface this may seem a laudable idea but when scrutinized in depth raises some major concerns. The first concern is funding source. If taken from Fiscal Disparities it As in reality an unequal property tax increase in the metro area. A direct metro wide property tax targeted for economic advantage to a few areas would be unpopular at best and considered by many to be unfair. A commercial/industrial property tax inrease to help competitors would be unfair and increase the already large tax burden attributed to business . Any other funding source would be subject to the same dialogue. The second concern is the criteria for use and the beauracracy of decision making and how to insure absolute fairness. Finally, if a separate metropolitan fund exists to help coinstruct special projects, will more general highway funds be skewed to out state or will the legislature look at delaying or parceling off part of the motor vehicle excise tax for other than highway/transit use? -22- BASED UPON THE UNCERTAINTY OF FUNDING SOURCE, FAIR ADMINISTRATION, AND POSSIBLE LOSS OF STATE FUNDS, THE AMM OPPOSES CREATION OF A METROPOLITAN HIGHWAY FUND. HOWEVBR, IF CITIES CAN BE ASSURED THAT CURRENT HIGHWAY FUNDING WILL CONTINUB TO BE FAIRLY SPLIT BETWEEN OUTSTATE AND THE METRO AREAS, AND A SOURCE OF FUNDING FUu9D-­Wfl= DOES NOT DETRACT FROM OTHER 64"TINU NEZU6, THE Ann WOULD CURSTM MODIFICATION OF ITS ST N P V-0 MVET CONSTITUTIONAL AMENDMENT The Motor Vehicle Excise Tax was designated to be transferred to the highway and transit funds in a phased manner commencing in 1981 . Each year since it has been delayed or reduced and finally in 1987 was set at 5% for 1988 and beyond. It is clear that unless these or some other funds are dedicated in such a manner that cannot be changed, the administration and legislature has been inclined to use the money for programs other than transportation. Therefore; THE AMM SUPPORTS A CONSTITUTIONAL AMENDMENT TO PROVIDE THAT THE MOTOR VEHICLE EXCISE TAX BE TRANSFERRED 75% TO THE HIGHWAY FUND AND 25% TO TRANSIT FUNDING. V-P ROAD ACCESS CHARGE Growing communities are finding it increasingly difficult to finance construction of facilities needed for new residential, commercial, and industrial development. Assessment to developing property for sewers and streets directly benefiting that property is a long standing legal option and is the most prevalent method used . However, there are often major streets that need to be constructed leading to new development that benefit not only abutting property but those new developments. Under current law only the abutting benefited property can be assessed and then only to the degree of benefit which in most cases is not nearly enough to pay for an upgraded roadway that services a larger population. The legislature has recognized similar situations and authorized charges to provide facilities not directly abutting the affected property. The most common is park dedication fees on a per unit or area basis . The MWCC Sewer Availability Charge is another similar fee. IN ORDER TO FAIRLY PROVIDE MAJOR STREETS OF PRIMARY BENEFIT BUT NOT DIRECTLY ASSESSABLE, THE LEGISLATURE SHOULD AUTHORIZE CITIES TO ESTABLISH AT THEIR OPTION A ROAD ACCESS CHARGE TO BE LEVIED ON AN AREA OR PER LOT BASIS AT THE TIME THAT SUBDIVISIONS ARE APPROVED SIMILAR TO PARR DEDICATION FEES. -23- V-Q PEAK HOUR INTERSTATE TRUCK BAN The AMM is and has been a strong supporter of funding for Highways and Transit programs in recognition of the increasing conjestion on the major metropolitan highways. In conjunction with increased highway and transit facilities, the AMM believes that programs should be implemented that would better utilize existing facilities. One of these would be to eliminate large trucks from the major interstates during peak hour traffic. This would increase capacity by 15% plus provide increased public safety. Recent statistics show an accelerating accident rate between trucks and passenger vehicles during these hours. THE AMM REQUESTS THE LEGISLATURE AND MNDOT WORK WITH TRUCKING FIRMS TO STUDY ELIMINATION OF LARGE TRUCKS FROM SOME OR ALL OF THE METROPOLITAN INTERSTATES DURING PEAK TRAVEL HOURS TO INCREASE CAPACITY AND SAFETY. THE AMM ENCOURAGES IMPLEMENTATION OF SOME FORM OF REDUCED TRUCK TRAFFIC DURING PEAK HOURS, INCLUDING A DEMONSTRATION PROJECT, AS SOON AS PRACTICAL. V-R WHEELAGE TAX Current Statutes provide for Metropolitan counties to levy a wheelage tax but if done the amount raised is deducted from state provided revenue or property tax. Thus, it is senseless to use since no additional funds are raised . However, there is a signifcant recognizable need for Highway improvement funding at all levels of government (county, city, state) in the Metropolitan area and the counties have suggested use of the wheelage tax as a means of providing additional local highway funding. The AMM members find this to be an attractive alternative to other new methods of funding being discussed and feel it could be extended to cities as well. THE AMM SUPPORTS USE OF THE WHEELAGE TAX WITHOUT LOSS OF OTHER FUNDS TO AUGMENT HIGHWAY FUNDING NEEDS BY METROPOLITAN COUNTIES AND SUGGESTS INCREASING THE AMOUNT AS APPROPRIATE TO INCLUDE A DISTRIBUTION FOR CITY ROADWAY NEEDS. 24 I-D PROPERTY TAX D-1 TAX EXEMPT PROPERTY One of the glaring inequities in the Minnesota tax system involves the free local services that are provided to tax exempt property owned by the state and by certain non-governmental organizations. It is widely acknowledged that such property benefits directly from governmental services such as police and fire protection and street services provided by cities and counties. However, since there is not legal basis for claiming reimbursement for the cost of such services, they are borne by the local taxpayers. Furthermore, such property is concentrated in certain cities and counties resulting in a heavy cost burden in certain parts of the state. THE ASSOCIATION BELIEVES THIS PROBLEM SHOULD BE CORRECTED BY ENACTING LEGISLATION , REQUIRING OWNERS OF TAX EXEMPT PROPERTY, t-XCEPT-FOR- CftRCHES;—HOUSES OF� WOR9Hi-P,- AND - PROPERTY—USED-50"LY FIN -EDUEATfO#AL-PURPOSES `ISY -ACADEMfSS, EBLF,EGE&, U*IVERS1-TIES A*D & MkNARIES 9F -LEARN1-N6; TO REIMBURSE CITIES AND COUNTIES FOR THE COST OF MUNICIPAL SERVICES. oiga e t�-f i Do MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Valleyfair Agreement DATE: November 25, 1987 Introduction Over the past two months the City has been negotiating with Valleyfair to establish a new basis for computing the annual service fee that Valleyfair pays to the City. At its November 4th meeting City Council reviewed a proposed formula for use in computing the annual fee. Council added to that an inflation adjustment factor and instructed the negotiating committee to meet with Valleyfair. Background Jerry Wampach, John Leroux and and I met with Al Schwartz from Valleyfair to finalize the proposed formula for computing the annual Valleyfair service fee. After considerable discussion we decided that the initial $132.00 per call rate established by using the 1982 through 1986 five year period would be carried forward in future years as adjusted by the Implicit Price Deflater. Each year, after the inflation adjustment in July, the new average calls per year will be multipled by the cost per call to arrive at the annual fee. The formula for establishing the base fee of $132.00 per call and for computing the future costs are included in paragraph No. 3 of the attached agreement. The agreement is nearly identical to the original agreement between the City and Valleyfair established in 1981. The only changes are found in paragraph No. 2 where the figure $8,000 has been replaced with $10,000 and the year changed to 1988. Paragraph No. 3 is a totally new paragraph which establishes the newformula for computing the annual fee beginning in 1989. Alternatives 1. Approve the revised 1981 agreement as presented and agreed to by the City negotiating team and Valleyfair. 2. Modify the proposed revisions to the 1981 agreement and resubmit the agreement to Valleyfair for their approval. 3 . Continue with the present 1981 agreement which requires annual fee negotiations. Recommendation The pros and cons of modifying the present agreement and establishing a formula for computing the annual fees were discussed at Council' s November 9th meeting. The committee recommends alternative No. 1 which has been accepted by Valleyfair. Action Requested Authorize the appropriate City officials to enter into an agreement with valleyfair for the purpose of establishing a formula for an annual service charge. JKA/jms AGREEMENT Agreement made by and between Cedar Fair L. P. hereinafter referred to as "Valleyfair" , a Minnesota corporation located at One Valleyfair Drive, Shakopee, Minnesota 55379, and the City of Shakopee, hereinafter referred to as "the City" . W I T N E S S E T H : WHEREAS, Valleyfair operates an amusement park located within the City; and WHEREAS, the City has claimed the nature of Valley air' s business is such that it requires excess services from the City; and WHEREAS, the City considered various alternatives for collecting additional money from valleyfair, such as an annual license fee on transient theme parks, to cover these excess services. NOW, THEREFORE, in consideration of the mutual promises contained herein, it is agreed by and between the parties as follows: 1. Valleyfair shall voluntarily pay the City the sum of Ten Thousand and no/100 Dollars ($10,000) on May 1, 1988, and each year thereafter on May 1 for as long as this Agreement remains in effect a sum which is derived from the computation shown in paragraph 3 below. 2. The City shall continue to provide all police and other services it has provided and currently provides to Valleyfair as Valleyfair shall require, and any other services Valleyfair may require in the future which are available to other taxpayers within the City. 3. The Police Department shall provide Valleyfair with the number of Valleyfair calls on an annual basis beginning with the five year period 1982 - 1986 as shown in Table I below. Also shown in Table I below is the method for computing the average cost per call for 1987. TABLE I FORMULA FOR COMPUTING BASE VALLEYFAIR SERVICE FEE Year Number of Police Calls 1982 92 1983 93 1984 78 1985 80 1986 36 The total calls for 1982-86 = 379 - 5 years = 75. 8 for an average number of calls per year of 76. The formula' s base cost per call is established as follows: $10,000 - 76 (average calls) _ $131. 58 or $132.00 per call. This $132.00 per call rate becomes the base per call rate for future years computations. For subsequent years, 1989 and beyond the annual fee shall be computed based upon $132. 00 base cost per call times the Implicit Price Deflator (this index is provided by the State Rept. of Revenue in July of each year) times the new average number of calls per year which for 1989 is the five year period of 1993 - 1987, Tp illustrate a hypothetical fee for 1989 the following exannle shows how the formula works Assuming 50 calls in 1987 we obtain a new 5 year average (1983-1987) of 67 calls (337 T 5) after dropping 1982 with 92 calls. The original base cost per call of $132. 00 is then multiplied by the July 1988 implicit price deflator (1.237 - 1.185) = +4.4% x $132.00 = $137.80 x 67 calls = $9,233.00 for the 1989 fee as computed in July of 1988. The resulting figure by agreement of the parties, will be limited to a maximum increase or decrease of 10% in any one given year. Therefore the final fee for 1989 under this example would be $9,233.00. 4. The City recognizes that valleyfair has no further obligation to the City outside of this Agreement for all police and other services provided by the City to Valleyfair, except for existing property taxes and license and inspection fees, and the City shall not seek, by ordinance or otherwise, to obtain any additional sums from Valleyfair for such services. 5. The annual amount specified in Paragraph 1 above is an amount bargained for and agreed upon by the parties hereto in consideration of many factors and is not intended as a verification or admission of the fair and reasonable value of excess services rendered by the City to Valleyfair. Valleyfair' s position remains that no amount is necessary to cover costs of any such excess services. 6. For purposes of this Agreement excess services shall mean those services which the City has claimed it provided or currently provides to Valleyfair for which the City claims it is not fully reimbursed by way of Valley air' s presently existing property taxes and license fees. 7. If the City attempts to levy or collect sums in excess of that provided in Paragraph 3 above, Valleyfair may terminate this Agreement immediately and without notice. S. Nothing in this Agreement shall be construed as a waiver by Valleyfair of its right to challenge any attempt by the City to levy or collect sums from Valleyfair in excess of that provided in Paragraph 3 above. 9. Either party may terminate this Agreement by giving written notice on or before January 1 of the year termination shall take effect. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates indicated. VALLEYFAIR, INC. Dated: By Its CITY OF SHAKOPEE Dated: By Its i MEMO TO: John K. Anderson, City Administrator CO/Vs w FROM: Judith S. Cox, City Clerk RE: 1988 Fee Resolution DATE: November 23, 1987 Introduction The attached fee resolution for 1988 is presented for Council consideration. Background City Clerk has dropped pool table fees and added a fee for an outdoor performance center license. Staff has selected a $500.00 figure which can be adjusted in the future when we get a feeling for City expense associated with considering a license. The AMM biannual fee survey was reviewed and we are in line with other communities on our beer and liquor fees. Finance Department is increasing the garbage rates to reflect the new garbage contract and is increasing the administrative fee from 12 cents to 15 cents per month. The fee schedule also includes additional types of facilities (added by Metropolitan Waste Control Commission) being charged for the service availability charge (SAC) . Public Works is increasing some equipment rentals. The increase ranges between 5% to 50%. The old fees are indicated in parenthesis in the fee resolution. Pages 17-18. Planning Department is increasing some fees and adding a fee for an appeal to the Council from a Planning Commission decision. Increases range from 78 to 35% and the old fees are indicated in parenthesis in the fee resolution. Pages 18-22. There are no increases in fees in the Building and Engineering Departments. Alternatives 1. Increasae fees as recommended. 2. Amend fees as recommended. 3. Dispense with changing fees. Recommendation Alternative No. 1, increase fees as recommended. Action Requested Offer Resolution No. 2837, A Resolution Setting Fees for City Licenses, Permits, Services and Documents, and move its adoption. RESOLUTION NO. 2837 A RESOLUTION SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota, that the attached Fee Schedule, dated January 1, 1988, is hereby approved and adopted in reference in its entirety as though repeated verbatim herein. BE IT FURTHER RESOLVED, that the attached Fee Schedule shall become effective on January 1, 1988, unless indicated otherwise therein, and Resolution No. 2661 and all other resolutions inconsisent herewith shall be repealed effective January 1, 1988. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1987. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1987. City Attorney TABLE OF CONTENTS Page CITY CLERK Movies and Theaters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 _ Scavengers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Gambling, Bingo, Raffles. . . . . . . . . . . . . . . . . . . . . . . . . . 1 License for the sale and set-up of Liquor. . . . . . . . . 1-2 Peddlers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Taxicabs and Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Tobacco. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Shows, Non-Transient Theme Parks, Amusement Parks, 'etc. . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Outdoor Performance Center. . . . . . . . . . . . . . . . . . . . . . . . 2 Massage Parlors, Saunas, Steam Baths, Heat-Bathing Rooms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Masseur and Masseuse Registration Fee. . . . . . . . . . . . . 3 Rental of Pat Thielen Rodeo Arena. . . . . . . . . . . . . . . . . 3 Request Vacation of Street, Alley or Easement. . . . . 3 Service Charge for Returned Checks. . . . . . . . . . . . . . . . 3 BUILDING INSPECTOR/ELECTRICAL INSPECTOR Electrical Inspection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Plumbing Permits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6 Building Permit Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7 Certificate of Occupancy. . . . . . . . . . . . . . . . . . . . . . . . . . 7 Fast Tracking Issuance of Building Permits. . . . . . . . 7 Grading Plan Review Fees. . . . . . . . . . . . . . . . . . . . . . . . . . 788 GradingPermit Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Moving Permit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Fire Protection Equipment. . . . . . . . . . . . . . . . . . . . . . . . . 8 Well and Individual Sewage Disposal Permits. . . . . . . 8 Heating, Air Conditioning, Refrigeration, and Ventilation Permits. . . . . . . . . . . . . . . . . . . . . . . . . 899 Tanis and Piping Permit. . . . . . . . . . . . . . . . . . . . . . . . . . . . Permit to Work in Public -Right-of-Way. . . . . . . . . . . . . 99 Water Heaters - New. . . . . . . . . . . . . . . . . . . . . . . . . . • • • . . 10 Gas Piping Permits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Commercial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ Agricultural and Non-Agricultural Storage Form (Report) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 FINANCE Industrial/Mortgage Revenue Bond Fees. . . . . . . . . . . . . :0 Tax Increment Financing Fees. . . . . . . . . . . . . . . . . . . . . . Garbage Rates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Sewer Service charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Standard Service Availability Charge (SAC) units for various commercial, public, -16 _ and institutional facilities. . . . . . . . . . . . . . . . . . . 16 Residential SAC Charge. . . . . . . . . . . . . . . . . . . . . . . . . . . . Water Availability Charge (WAC) . . . . . . . . . . . . . . . . . . . 16 Office Charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Page POLICE Accident Report Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Towing and Impounding of vehicles. . . . . . . . . . . . . . . . 17 Dog Licenses, Impounding Fees, etc. . . . . . . . . . . . . . . 17 PUBLIC WORKS Equipment Rental. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-18 PLANNING Application for Conditional Use Permit: . . . . . . . . . . 18 Application for Variances. . . . . . . . . . . . . . . . . . . . . . . . 19 Application for Plats, Divisions. . . . . . . . . . . . . . . . . 19 Application for Rezoning. . . . ... . . . . . . . . . . . . . . . . . . . 19 Application for Planned Unit Development. . . . . . . . . 19 Application for Fill and Mining Permit. . . . . . . . . . . 19 Application for Sign Permits. . . . . . . . . . . . . . . . . . . . . 20 Copy of Official Maps. . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Developers Package. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Comprehensive Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 ENGINEERING Department Fees (employees) . . . . . . . . . . . . . . . . . . . . . . 20 Project Plans and Specifications. . . . . . . . . . . . . . . . . 20 Permit Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Plan, Plat and Report Review. . . . . . . . . . . . . . . . . . . . . 21 Storm Water Drainage Utility. . . . . . . . . . . . . . . . . . . . . 21 OTHER Application Fee for Variance from or Amendment zo the Cable Franchise Ordinance. . . . . . . . . . . . . . . 21 i I Res. No. 2837 Adopted 12/1/87 FEE SCHEDULE Shakopee, Minnesota January 1, 1988 Fees are listed by department and are to be updated annually. CITY CLERK/MiSC. Business Licenses FEES Movies and Theaters (Authorized by City Code 6.42) 1. Annual fee for showing 16 mm films $ 25.00 2. Annual fee for showing 35 mm films (or larger) 100. 00 3. Annual fee for conducting theatrical play(s) 25.00 Scavengers (Dumping or discharge of waste) (Authorized by City code 6.43) $. 98/1,000 gallons or any part thereof plus $5.00 per billing No permit nor fee shall be required for pumping and cleaning cesspools and/or septic tanks. Gambling/Bingo/Raffles Licensed through State Gambling Board, no City fees. License for the Sale o£ Beer Liquor wine Set-up License Liguor License . Club License and Temporary Beer License (Authorized by City Code 5. 06) 1. Annual fee for On Sale Beer License 312.00100.00 2. Annual fee for Off Sale Beer License 5, 00 3. Temporary Beer License 125 ,00 4. Annual fee for Set Up License o� on sale Li-q 5. Annual fee for On Sale Wine License or252y000 whicheveror is less 300. 00 6. Annual fee for On Sale Club License 200.00 7. Annual fee for Sunday Liquor License 150 . 00 8. Annual fee for off Sale Liquor License 9 . Application and Investigation fee for Off Sale Liquor License, On Sale Liquor License, or Wine License - 330.00 a) If inve=stigation witnln Minn. b) If investigation outside Minn. City expenses up to $10 ,000 with $1,100 deposit i I -2- 10. Annual fee for On Sale Liquor License: Customer Used Floor Area Under 1 ,000 3 ,705. 00 1,000 - 1,999 4,390.00 2,000 - 2,999 5 ,080.00 3 ,000 - 3 ,999 5 ,765.00 4,000 - 4, 999 6 ,445. 00 5,000 - 5, 999 7 ,140.00 6, 000 - 6,999 7 ,820.00 7,000 - 7,999 8,510.00 8,000 - 8,999 9,195.00 9,000 - 9 ,999 _ - 9,875.00 Over 10,000 10,570.00 Other Business Regulations and Licenses (City Code - Chapter 6 - all applicants require a 85. 00 application fee) Peddlers (Authorized by City Code 6. 21) 1. Weekly License Fee 25. 00 2. Annual License Fee 150. 00 3 . Six Month License Fee 100.00 Taxicabs and Drivers (Authorized by City Code 6.22) 1. Annual fee 250. 00 2. Annual taxicab driver' s license fee 25. 00 3. Annual fee for each vehicle 15. 00 Tobacco (Authorized by City Code 6. 23 ) 1. Annual fee for Tobacco License 15 . 00 Show, Non-Transient Theme Parks, Amusement Parks, etc. (Authorized by City Code 6 .24) 1. Annual license fee equaling the number of rides x 545 .00 45. 00/ride 2. Show without rides 75. 00 3 . Non-Transient Theme Parks As per agreement Outdoor Performance Center (Authorized by City Code 6.42B) 1. Annual license fee 500. 00 Massaae Parlors, Saunas , Steam Baths , Heat-Bathing Rooms (Authorized by Cizy Code 6.40) 1. Annual License Fee 2,000.00 2. Initial license requires one time investigation fee 500.00 -3- Masseur 3 Masseur and Masseuse Registration Fee (Authorized by City Code 6.41) 1. Annual registration fee _ 100.00 Rental of Pat Thielen Rodeo Arena (Authorized by Resolution No. 1910) Rental of arena for a period not to exceed seven consecutive days: a. Non-profit organizations within corporate limits of City of Shakopee 0.00 b. Other non-profit organizations 200. 00 or 15% of gross ticket sales whichever is greater c. Profit making organizations 200. 00 or 15% of gross ticket sales whichever is greater Reauest Vacation of Street, Alley or Easement Hereby set as follows: 1. Request for vacation of street or alley 75. 00 2. Reauest for vacation of an easement 50. 00 Service Charqe for Returned Checks Hereby set as follows: 1. Service charge for each check returned 15. 00 BUILDING INSPECTOR/ELECTRICAL INSPECTOR Electrical Inspection (Authorized by City Code 4. 05) 1. Payment of Fees: fees are due and payable to the City of Shakopee at or before commencement of the installation and shall be forwarded to the City of Shakopee. An additional S . 50 State Surcharge must accomnanv each permit plus S. 50 for inspection forms. 2. Signs: shall be computed in accordance with State Schedule with a minimum fee of 8. 00 3. Swimming pool 13. 00 per inspection 4. Minimum fee for each separate inspection of an installation, replacement, alteration or repair limited to one inspection onlv. 8. 00 5. Services, change of services, temporary services, additions, alterations or repairs on either - primary or secondary services shall be computed separately. a. 0 to and including 200 ampere capacimy 10. 00 r each add_ticnal 100 ampere cr fraction __ereof 5.00 -4- 6. Circuit, installation of, additions, alterations or repairs of each circuit or sub-feeder shall be computed separately including circuits fed from sub-feeders and including the equipment served. Circuits of 250 volts or less. a. 0 to and including 30 ampere capacity 3.00 b. 31 to and including 100 ampere capacity 4.00 C. For each additional 100 ampere capacity or fraction thereof 1. 00 The maximum fee on a single family dwelling or farmstead which is limited to a 200 ampere capacity and limited to three ( 3) inspections shall be 40.00 with a minimum fee of $13 . 00 per inspection 201 to 400 A maximum fee limited to four ( 4) inspections 80.00 Additional inspections shall be at the minimum fee as per Section 6G. The maximum fee on an apartment building shall not exceed 18. 00/dwelling unit for the first 20 units and per dwelling unit for the balance 14.00 A 2 unit dwelling (duplex) maximum fee Der unit as per single family dwelling. For circuits over 250 volts double the fee for 250 volts or less. 6A. In addition to the above fees; a charge of $1.00 will be made for each street lighting standard. B. A charge of 52.00 wi'__ be made for each traffic signal head. C. In addition to the above fees, all transformers and generators for light, heat and power shall be computed separately at 53 . 00 per unit plus 20 cents per KVA up to and including 100 KGA, 101 KVA and over at 10 cents per KVA. The maximum fee for any transformer or generator in this category is $25.00. D. In addition to the above fees, all transformers for signs and outline lighting shall be computed at 53. 00 for the first 500 VA or fraction thereof per unit, plus 30 cents for each - additional 100 VA or fraction thereof. E. In addition to the above fees, (Unless included in the maximum fee filed by the initial installer) , remote controls, signal circuits and circuits of less than 50 volts shall be computed at 53.00 per each ten openings or devices or each system plus $1.00 for each additional ten or fraction thereof. F. For the review of plans and specifications of proposed installa- tions, there shall be a minim= fee c` 5100. 00 uD to and nc 530 ,000 tc ne _ -cd by persc.s c= firms G. When reinspection is necessary to determine whether unsafe conditions have been corrected and such conditions are net the subject of an appeal pending before the Board or any court, a reinspection fee of not to exceed the original unit fee, or $8. 00 whichever is less, may be assessed in writing by the Inspector. H. For inspection not covered herein, or for requested special inspections or services, the fees shall be $17.00 per man hour, including travel time plus 24 cents per mile traveled, plus the reasonable cost of equipment or material consumed. This section is also applicable to inspection of empty conduits and such other jobs as determined by the Inspector. 7. For inspections of transient projects including but not limited to Carnivals and Circuses, the inspection fee shall be computed as follows: a. Power supply units - according to section 6C. A like fee will be required on power supply units at each engagement during the season, except that a fee of $17 . 00 per hour will be charged for additional time spent by the Inspector if the power supply is not ready for inspection as required by law. b. Rides, Devices or Concessions - shall be inspected as their first appearance of the season and the inspection fee shall be $8. 00 per unit. Plumbing Permits (Authorized by City Code 4.05) 1. Alterations and Repairs - Minimum Fee 12. 00 + 5. 50 State Surcharge Tax 2. New Construction Residential - Minimum Fee 36. 00 + 5. 50 State Surcharge Tax Commercial - Minimum Fee 60. 00 + 5. 50 State Surcharge Tax 3 . Residential Plumbing Permit Fees All fixtures listed 'below will be figured at 6. 00/each Water Closet Water S- 'den=_r Lavatory (Basin) Bathtur Floor Drain Laundry Tub Sink shower Stall Disposal Dishwasher Water Heater (Gas or Electric) Clothes Washer-Standpipe Permit fees for rough-ins for future bathrooms will- be illbe 55. 00 per fixture. 4. Replacements Only k_�e_ ^-a_-_ .:_s 12. 00 _6 Water Softeners - New or replacement in other than homes under construction (installer must be licensed by the State Board of Health 12.00 5. Commercial Plumbing Permit Fees Water Closet, Lavatory (Basin) , Urinal, - Individual Shower _ 6.00 Shower - Gang Type - Per Head 4.80 Drinking Fountain 6. 00 Dental Unit 12. 00 Sink - Service or Mop 6. 00 Flat rim, bar, counter, laboratory 8.50 Pot or Skullery 8.50 Clothes Washer - First five units or less 18. 00 Each additional unit 3 .60 Floor Drain - 2 inch 6.00 3 and 4 inch 7.50 Catch Basin 9. 00 Sewage Ejector 12. 00 Sumps and Receiving Tanks 12.00 Water Softeners 18.00 Water Heater - Gas - Replacement Only 24. 00 Building Permit Fees (Authorized by City Code 4. 05) Building Value Fees $1.00 to 500.00 $15.00 501. 00 to 2, 000.00 $15. 00 for the first 500.00 plus 2.00 for each additional 100.00 or fraction thereof, including 2, 000.00 2, 001.00 to 25,000. 00 $45. 00 for the first 2,000. 00 plus 9.00 for each additional 1,000. 00 or fraction thereof, to and including 25,000. 00 25,001. 00 to 50, 000. 00 5252.00 for the first 25, 000.00 plus 6.50 for each additional 1,000. 00 or fraction thereof, to and including 50,000. 00 50,001.00 to 100,000.00 $414.50 for the first 50,000. 00 plus 4 .50 for each additional 1, 000. 00 or fraction thereof, to and including 100,000. 00 100, 001.00 to 500,000. 00 $639. 00 for the first 100 ,000.00 plus 3 .50 for each additional 1,000.00 or fraction thereof, to and including 500, 000. 00 500,001.00 to 1, 000,000. 00 52, 039. 50 for the first 500 ,000. 00 plus 3 . 00 for each additional 1, 000. 00 or fraction thereof, to and including _ ,000,000 . 00 1,000,001. 00 and up $3,539. 50 for the first 1,000,000.00 plus 2.00 for each additional 1,000. 00 or fraction thereof Other Inspections Inspections outside of normal business hours (minimum charge - two hours) 30.00/hr. _ Reinspection fees assessed under provisions of Section 305(g) of the State Uniform Building Code 30. 00/hr. Inspections for which no fee is specifically indicated (minimum charge - one-half hour) 30.00/hr. Additional plan review required by changes, additions or revisions to approved plans (minimum charge - one-half hour) - 30. 00/hr. State Surcharge: (These fees forwarded to the State Treasurer) Less than $1,000 $. 50 $1,000,000 or less .0005 x valuation $1,000,000 to $2, 000,000 $ 500 + . 0004 x (Value - $1, 000,000) $2 ,000,000 to $3 ,000,000 $ 900 + .0003 x (Value - 52,000 ,000) $3 ,000,000 to $4,000,000 $1200 + . 0002 x (Value - $3,000 ,000) $4,000,000 to $5,000,000 $1400 + . 0001 x (Value - $4,000 ,000) Greater than $5 ,000,000 $1500 + . 00005 x (Value - $5,000,000) Certificate of Occunancv Commercial/Industrial - . 005 times the value of the project, or $500.00, whichever is greater Residential - . 005 times the value of the project with a $500. 00 maximum Fast Tracking Issuance of Building Permits Fast tracking building permit process - City expenses up to 100% of building permit fee with a 30% deposit Grading Plan Review Fees 50 cubic yards or less No fee 51 to 100 cubic yards 15 .00 101 to 1000 cubic yards 22.50 1001 to 10,000 cubic yards 30. 00 a-- 10, 001 to 100, 000 cubic yards - 30.00 for the first 10,000 cubic yards, plus 15.00 for each additional 10,000 cubic yards or fraction thereof. 100,001 to 200,000 cubic yards - 165.00 for the first 100,000 cubic yards, plus 9. 00 for each additional 10,000 cubic yards or fraction thereof. 200,001 cubic yards or more - 255. 00 for the first 200,000 cubic yards, plus 4.50 for each additional 10, 000 cubic yards or fraction thereof. Grading Permit Fees 50 cubic yards or less 15. 00 51 to 100 cubic yards 22,50 101 to 1000 cubic vards - 22.50 for the first 100 cubic yards plus 10. 50 for each additional 100 cubic yards or fraction thereof. 1001 to 10,000 cubic yards - 117.00 for the first 1,000 cubic yards, plus 9. 00 for each additional 1,000 cubic yards or fraction thereof. 10,001 to 100,000 cubic yards - 198.00 for the first 10,000 cubic yards, plus 40.50 for each additional 10,000 cubic yards or fraction thereof. 100,001 cubic yards or more - 562.50 for the first 100,000 cubic cards, plus 22. 50 for each additional 10,000 cubic yards or fraction thereof. Moving permit 35. 00 Fire Protection Equipment hereby set as follows; Stand nines and hose cabinets shall be computed at 1% of the contract plus S.50 State Surcharge Tax. Sprinkler Systems shall be computed at $10.00 for the first 10 heads and £3.50 for each additional 10 heads or part thereof, and S25.00 per hour fee for plan check plus State Surcharge Tax. Well and Individual Sewaae Disnosa'_ Permits hereby set as follows: Residential: Well 5.50 Commercial: Well 5. 50 Residential: Sewage Disposal 37.50 Commercial: Sewage Disposal - 37. 50 Heating, Air Conditioning_ , Refrigeration:, and ventilation Permits hereby set as follows: Minimum Fee 9. 00 + S . 50 State Surcharge Tax Single Family Residence _ 24. 00 + S . 50 State Surcharge Tax Central Air Condition.`_::.; (at t..- time 6 . 00 r" instruction) + S .50 State Surcharge Tax Refrigerant Systems Permit Fees 3 horsepower or less 9 . 00 over 3 to 15 horsepower 12. 00 over 15 to 50 -horsepower 60. 00 Alterations and repairs Minimum Fee Commercial fee shall be computed at 1. 25% of the contract plus State Surcharge Tax. Permits shall cover only single installations. Multiple furnaces, boilers, etc. shall be considered separate installations. Tank & Pining Permits hereby set as follows: Underground fuel storage tanks and piping permit fee to be 1.25% of contract plus State Surcharge Tax. Permit to Work in Public Right-of-Wav fees set as follows: Permit to work in public right-of-way 15. 00 When work in public right-of-way requires the submittal of plans and specifications, review of the plans shall be charged in accordance with the hourly fees approved for the Engineering Dent. Water Heaters - New (Including Pool Heaters) hereby set as follows: for inputs not exceeding 100, 000 BTU 9. 00 100,001 to 200,000 BTU 12.00 200,001 to 300,000 BTU 14. 50 300,001 to 500,000 BTU 15. 00 500,001 to 700,000 BTU 36. 00 700, 001 to 1,000,000 BTU 48. 00 Any fixture not listed above 6.00 Rain water Leaders - all stacks 10 stories or less 12. 00 - all stacks over 10 stories Area Roof Drains (each) - 7.50 Lawn Sprinkler Systems - Residential 18. 00 Lawn Sprinkler Systems - Commercial (This fee includes water connection from building piping to yard side of siphon breaker) 30. 00 -10- Commercial plumbing permits to be figured by the above fixture schedule but at the time the permit is to be issued, the .permitee will certify the contract price and the fee will be based on the above method or 1.25% of the contract price, whichever is greater. Gas Piping Permits hereby set as follows: Minimum Fee 3 .60 + $ .50 State Surcharge Tax Residential - Each fixture or applicance 2.50 + $.50 State Surcharge Tax Alterations and Repairs - Minimum Fee Where the gas piping is divided between two contractors such as the Heating Contractor installing the gas line to the furnace and the Plumbing Contractor doing the balance of the gas piping, each contractor shall take out a permit. Commercial For installation of piping up to and including two (2) inches in size, providing not over three (3) openings 11.00 and for -each additional opening 3. 00 For installation of piping exceeding two (2) inches in size, providing not over three ( 3) openings 14. 50 and for each additional opening 4 .00 Enameling ovens, retorts and similar gas burning devices: Fees to be determined as for commercial water heaters. Steam Generators for process use (pressing, dry cleaning, etc. ) : Fees to be determined as per heating code. Acricultural and Non-Agricultural Storage Form (Report) Annual report processing 10.00 FINANCE - hereby set as follows: Industrial/Mortgage Revenue Bond Fees 1. Application fee for Industrial/Mortgage 1/10th of 1% of Revenue Bonds application with a $1,000 minimum and a 56,000 maximum 2. Legal expenses as billed Tax Increment Financing Fees Application fee for Tax Increment Financing 500.00 Garbaae Rates (Authorized by City Code 3 .02) 1. Urban Residence (6.03) 6.93/month 2. Senior Citizen in urban residence (4.74) 5. 58/month 3. Commercial and non-urban rates not set by the City If Louisville Landfill is closed, rates will be increased by 50.70/month. Sewer Service Charges (Authorized by City Code 3.02) (Effective 0n the 4/1/83 billing) 1. Quarterly service charge 9. 00 2. For every 1,000 gallons or part thereof of metered flow or water usage 1.22 3. For annalized flow in excess of one million gallons a service charge per million gallons or part thereof of metered flow or water usage 49. 00/ mil.gal 4. Charge for unmetered residential water accounts or new accounts 9.10/month Standard Service Availability Charge (SAC) Units for Various Commerci al Public. and Institutional Facilities (Mandated by MWCC) (These fees forwaraed to MWCC) Tvoe of Facility Parameter SAC Un_£s Archery ( 6 feet/lane) 6 lanes I Arenas 110 seats 1 Auditoriums 110 seats 1 Automobile Service (Fast service less than 4 hrs./car) 2 service bays 1 (Major service more than 4 hrs./car) 14 employees 1 Ballroom (exclude dance floor) Facility without liquor service 825 sq. ft. 1 Facility with liquor service 590 sq. ft. 1 Banc (exclude cash vault) 2400 sq. ft. 1 Banquet Room Food catered - 2060 sc. ft. 1 Food catering with dishwashing 1180 sc. ft. 1 Food catered with liquor 1028 sc. '-t.1 Foo-_ cr=_oaration and c_shwa=_::^.ing 825 sa. ft. 1 =_aticn, di s;;a-as:-.---_c with 590 sc. =t. - -12- Barber Shop 4 chairs ! 1 Beauty Salon 4 stations 1 Boarding House 5 beds 1 Body Shop (No vehicle washing) 14 employees 1 Bowling Alleys (Does not include 3 alleys 1 bar or dining area) Camps M gal x occupant or site)/274) Children's camps (central toilet 50 gal/occupant and bath) _ @ 274 gal. 1 Day camps (no meals) 10 gal/occupant @ 274 gal. 1 Labor/construction camas 50 gal/occupant @ 274 gal. 1 Resorts (housekeeping cabins) 60 gal/occupant @ 274 gal. 1 Travel trailer parks w/individual water & sewer hookup) 100 gal/site @ 274/gal. 1 w/central toilet & showers 75 gal/site @ 274 gal. 1 sanitary dump ( sites w/o hookup) 10 gal/site @ 274 gal. Car Wash (Self-Service) 1 stall 3 Car Wash (Service Station - Automatic Rollover - Brushes) 1 stall 6 Car Wash (Requires specification on equipment flow rate and cycle time) Contact MCC for determination. Churches (For Sanctuary only) 275 seats 1 Remainder use other criteria Cocktail Lounge 23 seats 1 Correction Facility (Prison) 2.5 inmates 1 Dorm Rooms On/off camous students 5 students 1 (charge additional for classrooms) - Davcare (Number of children licensed 14 children 1 for) Exercise- Area/Gym 700 sq. ft. 1 Fire Station (charge for office, meeting rooms, etc. at estab'_ished rates) -13- f�k/ Washing (hose tower, truck) 274 gal. ! 1 Full time (overnight people) 274 gal. 1 Volunteer (occasional overnight) 14 people 1 Funeral Home (7 sq. ft. /person) 110 people 1 (charge viewing areas only - chapel, viewing areas, etc. ) Apartment (1 apartment) 1 - Game Room (billiards, video & pinball games) With Bar 590 sq. £t. 1 Without Bar 2060 sq. ft. 1 General Office Building 2400 sq. ft. 1 (deduct mechanical rooms, elevator shafts, stairwells, restrooms and storage areas) Golf Course 18 hole ( 280 golfers/day x 274 gal. 1 2. 5 gal/golfer) /274 gal. Par 3 ( 168 golfers/day x 274 gal. 1 2. 5 gal/golfer) /274 gal. Country Club Dining room(evenings & weekends) 274 gal. 1 ( # seats x 2 fills x 9 gal/person)/274 gal. Bar & grill (if existing bar) Bar 23 people i Grill ( # seats x 2 274 gal. fills x 9 gal/ person)/274 gal Bar & grill (no existing bar) 274 gal. '- ( (168 or 280) golfers x 9 gal/person)/274 gal Greenhouse Area not open to public 15000 sq. £ 1 Area open to public 5000 sq. ft. 1 General retail area 3000 sq. ft. 1 Group Home 5 beds 1 Guest Rooms (apartment or condominium) 1 (charge SAC as apartment) Handball and Racquet Courts 1 court 2 Hospitals (licensed beds) 1 bed 1 (Does not include out-patient clinic) Out-Datient clinic 17 f. u. 1 Ste_'---zers ( 4 hours x g-_m) 274 gal. - /274 as:. -14- X-ray film processors 274 gal. 1 (continuous operation 4 hrs. ) (intermittent operation 9 hrs. ) (operation time(hrs) x gpm) /274 gal Laundromats (requires water volume for cycle time, 8 cycles per day) 274 gals. 1 Library (subtract out book storage areas, file areas - charge common plumbing fixture units) 17 f. u. 1 (meeting rooms, board rooms, reception, book checkout, offices) 2400 sq. ft. 1 Loading Dock 7000 sq. ft. 1 Locker Rooms (if showers - 20 gal/ 14 lockers 1 person) Mini-Storage ( storage area - no charge) Living area '- Public restroom (plumbing fixtures) 17 f. u. 1 Mobile Home 1 Motels and Hotels (assume 2 persons/ room) 2 rooms 1 (pools, saunas, Jacuzzis, game rooms, or exercise rooms exclusively used by guests - no charge) Kitchenettes ( n kitchenettes x 10 gal/day @ 274 gal) Nursing Home 3 beds 1 Police Station (charge as office) Cells overnight ( @ overnight people x 80 24 gal 1 gal/person) /274 gal no overnight people 14 people Recording/Filming Studios 7000 sq. ft. - Restaurant (Drive-in) 9 parking spaces 1 Restaurant (Fast food) 22 seats 1 Restaurant 8 seats 1 Retail Stores 3000 sq. ft. 1 (deduct mechanical rooms, elevator shafts, stairwells, restrooms and unfinished storage areas) Roller Rink (skating area) 825 sq. ft. 1 Rooming Houses 7 beds 1 RV Dumping Station 1 (not in association with camp grounds) Schools (Sunday) 55 students 1 Schools (Elementary) 18 students 1 Schools (college, TVI) ( 30 sq. ft./student) 18 students 1 Lector Halls ( 15 sq. ft. /student) 18 students 1 Dorm rooms On/off campus students 5 students 1 Schools (Nursery) - Number of students licensed for 14 students 1 Church (nursery - during worship 55 children 1 service only) ( 30 sq. ft./child) Nursery (health clubs, bowling 2400 sq. ft. 1 alleys, etc. ) Schools (Secondary) 14 students 1 Service Station (gas humping only) 1 Service Station (with service center) 2 ( 2 service bays) Service Station (with service center and car wash) 8 Swimming Pools (Public) 900 so. ft. pool area 1 Tennis Courts (Public) 1 court - 2 Theater 64 seats 1 Theater (drive-in) 55 parking spaces 1 Vehicle Garage Employees stationed at garage 14 employees 1 Vehicle drivers (per day) 28 drivers _ Vehicle washing ( _ vehicles/dav x cpm x minutes/vehicl=_) /274 gal 274 cal. _ -16- 1 Cid Warehouses 7000 sq. ft. / 1 Whirlpool (doctors office/clinic, 274 gal. 1 therapy) ( ,y gal/fill x 8 fills/day)/ _ 274 gal. Yard Storage Buildings (ex:lumber storage) 15000 sq. ft._ 1 (customer pickup, no permanent employees) Plumbing Waste Fixture Units: Type of Fixture Fixture Unit Value Drinking fountain 1 Floor drain 2" waste (only if 2 3" hose bib 3 4" included) 4 Shower stall, domestic - 2 Shower (gang) per head 1 Sinks (lab in exam room, bathroom) 1 (kitchen, and others) 2 (surgeon) 3 (janitor) 4 Urinals (single - wall hung) 3 (trough - per 6 foot section) 2 Water closet 6 The SAC unit for a facility not included in the above list will be determined by the Metropolitan Waste Control Commission. A request for SAC unit determination should be made _prior to the issuance of the Building Permit. Residential SAC Charge (Mandated by MWCC) (These fees forwarded to MWCC) Residential (475.00) 525. 00/unit Water Availabilitv Charge (WAC) (These fees forwarded to SPUC) Fees are set by SPUC by resolution. Office Charges herebv set as fellows: 1. Assessment Searches 6. 00 2. Copy fee General Public .20 Other governmental/non-profit public service .07 .3 . City Code 25.00 4. Comprehensive Plan (see page 20) 25.00 5. City Map ( small) General Public 1. 00 Other governmental/non-profit public service .25 City Map (large) General Public 2.00 - Other governmental/non-profit public service .50 POLICE Accident Report CODies hereby set as follows: 1. One page 2.00 - 2. Two pages 3.00 Towing and Impounding of Vehicles hereby set as follows: Towing and impounding is done by a private contractor having appropriate impounding facilities. Fees are set by contractor. Dog Licenses, Impounding Fees, etc. (Authorized by City Code 10.21) 1. Dog Licenses (good for the life of the dog) 5.00 2. Duplicate license 1.00 3 . First impoundment 10.00 4. Second impoundment 20.00 5. Third and successive impoundment within a 12-month period 30.00 6 . Amount charged per day when confined to the Pound 3.00 7 . In the case of an unlicensed dog or a dog for whom proof of a current rabies vaccination cannot be shown, there shall be an additional penalty of $5.00. PUBLIC WORKS Eauiument Rental hereby set as follows: Caterpilier Grader (private) (65.00) 70.00/hour (State snow removal) - (51.25) 56.36/hour Front end loader (Fiat-Allis) private 80. 00/hour (State snow removal 2-1/2 yd. w/blower) 58.85/hour (53.50) Front end loader (Case.) private 80. 00/hour (State snow removal 2-1/2 vd. w/o blower) (51.25) 56.38/hour Elgin street sweeper (60.00) 65.00/hour -1P- I/ cep Littleford pull broom 15. 00/hour 2-1/2 ton dump truck (single) (40.00) 45.00/hour 2-1/2 ton dump truck w/plow, (55.00) 60.00/hour 5 ton dump truck (tandem) (55.00) 60. 00/hour 3/4 ton pickups (w/plow add 10 .00) 30. 00/hour 5 ton tandem truck 2 w/plow 65.00/hour Mower tractor (turf type) 35.00/hour Weed Mowing (rough) 45.00/hour Asphalt roller (1-1/2 ton) 15.00/hour Pull paver (15.00) 20. 00/hour Steamer (w/tender) 60. 00/hour Huber maintainer 25. 00/hour Wood Chipper 38.00/hour Post hole digger (tractor mounted) 38.00/hour (w/o tractor) 15.00/hour Power auger (hand held) (10.00) 15.00/hour Sign replacement/installation (65.00) 70.00/sign (w/o most less $10. 00) Sewer rodder 45.00/hour (or .55 per foot) Video sewers (w/cassette add $20.00/each) 45. 00/hour Sewer jet cleaning 45. 00/hour (or .55 per foot) Vacuum Inductor 45. 00/day Barricades w/flashers 7. 00/day Barricades w/o flashers 5 . 00/day Cones 1. 00/day Butuminous Street Repair (1.50) 1.75/sq.ft. PLANNING - hereby set as follows: Application for Conditional Use Permit ome Occupations _ 75.00 ..__ others (150.00) -75. 00 -19- Renewal (same as new) Appeal to City Council 75.00 ADDlication for Variances Single Family Residential (50.00) 75.00 All others (100.00) 125. 00 Appeal to City Council 75.00 Application for Plats . Divisions (incl. $45.00 for signing) Preliminary Plat 245. 00 + $5/lot minimum 145.00 + _ £3/acre, whichever greater Preliminary & Final Plat Concurrently Preliminary fee plus final fee Final Plat ($50.00 City Attorney Title Examination)(100.00) 125.00 Lot Split (35.00) 50. 00 Registered Land Survey 50.00 Lot Consolidation 50.00 ADDlication for Rezoning (incl. $45. 00 for signing) All rezonings 250. 00 ADDlication for Planned Unit Develonment Preliminary Development Pian 200.00 + 15.00/acre Final Development Plan 100.00 Preliminary and Final Development Plan Concurrently 300.00 + 15. 00/acre Amendment to Final Development Plan 100. 00 Deposit - The Administratcr may request the proponent to deposit up to $1,000.00 for manning, engineering, administrative and legal expenses incurred by the City for the review and processing of the application, any remainder of which will- be illbe refunded to the applicant. All projects requiring an EAW or EIS must deposit $1, 000. Application for Fill & Mining Permit 1 - 1000 yards 25.00 Over 1,000 yards (150.00) 175. 00 (C.U.P. Fee) + all consultant fees, 2,500.00 cash deposit _ -ed -20- �l Application for Sian Permit Permanent 20.00 + 5.25/sq. ft. Temporary 5.00 Copy of Official Maps Zoning ( 22" x 34") 2. 00 Special Printed Maps .25/sq.ft. Topography Maps 50.00 + 5.00/acre Flood Plain Maps .00 (free) Developers Packaoe Land Use Regulations (Zoning) 10. 00 Subdivision Regulations 3. 00 Sign Regulations 1.00 Comprehensive Plan 25.00 ENGINEERING - hereby set as follows: Department Fees (emplovees) City Engineer 43.00/hour Technician IV 29.50/hour Technician III 27. 50/hour Technician II 22. 50/hour Secretary 19.50/hour Salary multiplier 1.7600 used when an employee' s rate is not specified above. Project Plans & Specifications Charged at 90% of the fees computed according to Curve S expressed as a percentage of construction costs for projects of average complexity from 1972 ASCE Manual No. 45. Permit Review 1. Commercial 30.00 2. Residential 15.00 3. Recheck at 1/2 the original fee I -21- Plan, Plat and Report Review L 1. Review 30.00 2. Plus hourly rate 3. Recheck at hourly rate Storm Water Drainaae Utility city-wide special benefit fee 10.32/ (Payment due within 30 days - a penalty quarter/ of 5% per quarter added to past due amount) REF*-acre *Residential equivalent factor OTHER - hereby set as follows: 1. Application fee for variance from or amendment to the cable franchise ordinance 25. 00 PLUS Costs of consultants hired to assist the City in considering variance applications will be billed to applicant based on actual cost to the City. Notification will be sent to applicant that consultants will be utilized when that determina- tion has been made. -16- 1?edi5e0� l/cL Warehouses 7000 sq. _t. i whirlpool (doctors office/clinic, 274 cal. _ therapy) ( ;; gal/fill x .6 fills/dav) / 274 gal. Yard Storage Buildings (ex: iumber storage) 15000 so. ft. _ 1 (customer pickup, no permanent employees) Plumbing Waste Fixture Units: 7v ,e of-Fixture Fixture Unit Value Drinking fountain 1 Floor drain 2" waste (only if 2 3" hose bib 3 4" included) 4 Shower stall, domestic 2 Shower (gang) per head 1 Sinks (lab in exam room, bathroom) 1 (kitchen, and others) 2 (surgeon) 3 ( janitor) 4 Urinals (sincle - wall hung) 3 (trough - per 6 foot section) 2 Water closet 6 The SAC urlz --or a facility not included ir the above _is.. w___ be determin=_d by the Metropolitan Waste Cca_o. Commission. Areguest for S=.0 - t dete_minaticn should be r=_t=_ --c.,r to t._ issuance or the =zing Permit. Residential SAC Charce (Mandated by ?iwCC) (These 'fees forwarded to Residential (1«aa.00) mce.BB/unit 550.00 Ware_ Ava_labil4ty - fwr.C) ( .ese ____ forwarded t., 5P-,.C) Fees are __t by sFuc Cffice arces hereby set a5 fCllows: 1. Assessment Searches 6. 00 2. Cc=v f__ -- General Public . 20 Other governmental/r.On-^rcf_t public service . 07 3 . City Code 25. 00 4. Comprehensive Plan ( see Cage 20) 25. 00 TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Resolution No.-2838, redemption of 1980A Improvement Bonds DATE: November 23, 1987 Introduction The debt service fund for the 1980A Improvement Bonds has a significant amount of cash on hand and the first call date for redemption is approaching. Background The first call date for the 1980A Improvement Bonds is 2/1/88. According to arbitrage regulations, when there is money on hand, the bonds should be called for redemption. Resolution No. 2838 was prepared by Springsted and directs the redemption of $625,000 of the bonds. Alternatives 1. Adopt Resolution No. 2838 2. Do not adopt Resolution No. 2838 Recommendation Alternative No. 1. Action Rea st d L Offer Resolution No. 2838 A Resolution Calling 1980A Improvement Bonds for Redemption, and move its adoption. RESOLUTION NO. 2838 A RESOLUTION CALLING 1980A IMPROVEMENT BONDS FOR REDEMPTION. WHEREAS, $1,525,000 principal amount of the City' s $2,900,000 General Obligation Bonds of 1980, Series A is currently outstanding; and WHEREAS, Bonds of said issue maturing on or after February 1, 1989 are subject to redemption and prepayment in inverse order of maturity dates on February 1, 1988 at a price of par and accrued interest; and WHEREAS, The City has $625,000 available to prepay said bonds: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Scott County, Minnesota as follows: The bonds maturing in the years 1992 through 1996, totalling $625,000, of the City' s $2,900,000 General Obligation Improvement Bonds of 1980, Series A are hereby called for redemption on February 1, 1988 and notice of such redemption shall be given as provided in the resolution authorizing the issuance of said bonds. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this day of 1987. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1987 . City Attorney