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Home My WebLink About07/21/1987 MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-Agenda Informational Items DATE: July 16, 1987 1. The O'Dowd Lake Association has apparently worked out an alternative insurance solution and has dropped their request that the City include them in the City' s policy. This item will not appear on the agenda unless the Assocation brings it up again in the future. 2. Attached is a notice from the Bureau of Mediation Services setting the date for the mediation session between the City and Teamsters Local 320 representing Public Works. 3. Attached is a letter from Steve Keefe, Chairman of the Metropolitan Council, noting that the Council has approved the State Highway Department's request to construct. the T.H. 101 Shakopee Bypass. 4. Attached is a copy of a newspaper article regarding Burnsville' s proposal to develop a convention center. , 5. Attached is a copy of a newspaper article and a memorandum Hennepin County Commissioner Randy Johnson has circulated to constituents outlining his reasons for opposing the County Road 18 bridge crossing of the Minnesota River. 6. Attached is the quarterly newsletter from Springsted Inc. 7. Attached is a copy of an article from the CUBA Newsletter contrasting European and American cities. 8. Attached are the Revenue and Expenditure Reports for the month ending June 30, 1987. 9. Attached are the Program Costs by Department for the end of the second quarter of 1987. 10. Attached is the Building Activity Report for the month ending June 30, 1987. 11. Attached are the minutes of the May 21, 1987 meeting of the Energy and Transportation Committee. 12. Attached are the minutes of the July 1, 1987 meeting of the Downtown Ad Hoc Committee. 13. Attached are the minutes of the June 1, 1987 meeting of the Shakopee Public Utilities Commission. 14. Attached are the minutes of the July 1, 1987 meeting of the Industrial Commercial Commission. 15. Attached is the agenda for the July22 1987 meeting of the Industrial Commercial Commission. 16. Attached is an ad which has been p aced in the Valley News. We need Coun il' s help in recruiting good candidates. Please speak to our friends, etc. 17. Attached is a copy Administrative Policy No. 76 regarding issuing building pe its in new residential housing developments when t street adjacent to the lot is substantially complete. 18. Attached is a memorandum f m Barry Stock regarding the Chaska Dial-A-Ride. 19. Attached is a memorandum from arry Stock regarding ICC Roundtable Meetings. 20. Attached is a memorandum from Barry ock regarding Star City Marketing Presentation and Update. 21. Attached is a memorandum from Barry St k regarding an update on the Community Energy Council Grant A plication. JKA/jms 14. Attached are the minutes of the July 1, 1987 meeting of the Industrial Commercial Commission. 15. Attached is the agenda for the July 22, 1987 meeting of the Industrial Commercial Commission. 16. Attached is an ad which has been placed in the valley News. We need Council's help in recruiting good candidates. Please speak to your friends, etc. 17. Attached is a copy of Administrative Policy No. 76 regarding issuing building permits in new residential housing developments when the street adjacent to the lot is substantially complete. 18. Attached is a memorandum from Barry Stock regarding the Chaska Dial-A-Ride. 19. Attached is a memorandum from Barry Stock regarding ICC Roundtable Meetings. 20. Attached is a memorandum from Barry Stock regarding Star City Marketing Presentation and Update. 21. Attached is a memorandum from Barry Stock regarding an update on the Community Energy Council Grant Application. JKA/jms STATE OF MINNESOTA BUREAU OF MEDIATION SERVICES July 10, 1967 205 AURORA AVENUE SAINT PAUL 55103 PHONE 6123962545 IN THE MATTER OF: Teamsters 320 and City of Shakopee CASE NO. 87-PN-729 Please be advised that we have scheduled another mediation meeting on the dispute involving the above-named parties to be held on: DATE: Wednesday, July 22, 1987 TIME: 11 :00 a.m. PLACE: BMS Office, 2nd Floor, 205 Aurora Ave. , St. Paul, MN. Kindly arrange to be present. Ken Boxell Mediation Scheduler KB:jt xc: Robert Weisenburger John Anderson Cy Smythe City Clerk Chairman, City Council 0 AN EQUAL OPPORTUNITY EMPLOYER ®® 33dO�yHS d0 A110 [es[s tinr aan��a3a p��t8h �O Metropolitan Council RECE"hD A Gy 300 Metro Square Building �+� 0 Seventh and Robert Streets JUL 1 o 1981 St. Paul, Minnesota 55101 'E'11TfV OF gp,1AK£1.PEE �w,r�n..`r Telephone (612) 291-6359 July 8, 1987 Darryl Durgin Assistant Commissioner Minnesota Department of Transportation Transportation Building St. Paul, MN 55155 RE: TH 101 Shakopee Bypass Metropolitan Council Referral File No. 14187-1 Dear Mr. Durgin: At its meeting on June 25, 1987, the Metropolitan Council considered the request from Mn/DOT to construct the TH 101 Shakopee Bypass. This consideration was based on a report of the Metropolitan Systems Committee, Referral Report No. 87-59. A copy of this report is attached. The Council approved the following recommendation contained in the above report: That the Metropolitan Council approve construction of the Shakopee Bypass as shown in layout 1C, alternative A and layout 4B, for construction as a major arterial. Sincerely, L5&—SteV "f� Chair SE:ll Attachment cc: John Anderson, Administrator, City of Shakopee Connie Hozlak, Metropolitan Council Staff An Equal ouo rtunay Employer Metropolitan Council Meeting of June 25, 1987 Business Item: C-3 M E T R O P O L I T A N C O U N C I L Suite 300 Metro Square Building, Saint Paul , Minnesota 55101 REPORT OF THE METROPOLITAN SYSTEMS COMMITTEE Referral Report No. 87-59 DATE: June 23, 1987 TO: Metropolitan Council SUBJECT: Approval of Shakopee Bypass, Referral 14187-1 l - BACKGROUND At its meeting on June 23, 1987 the Metropolitan Systems Committee reviewed a request from Mn/DOT for approval of the TH 101 Shakopee Bypass. Mn Statutes 473.167 requires that the Council approve any controlled access highway in the Metropolitan area. The Council did approve the location of the Shakopee Bypass for advance ROW acquisition in 1978. At that time the Council requested that the design layout be submitted for approval after construction was scheduled. Initially a two-lane road will be constructed with interchanges at CR 89, 83, 17 and 15• Future stages will include two additional lanes. ISSUES AND CONCERNS The Shakopee City Engineer stated that the city favors the project. D. Belfries asked about repayment of money into the Council 's revolving right-of-way loan fund. This will occur within two years after Mn/00T buys the ROW from the city. RECOMMENDATION That the Metropolitan Council approve construction of the Shakopee Bypass as shown in layout 1C, alternative A and layout 4B, for construction as a major arterial . Respectfully submitted, Carol Flynn Metropolitan Council of the Twin Cities Area 300 Metro Square Building, 7th and Robert Streets St. Paul, Minnesota 55101 Tel. 612 291-6359/TDD 291-0904 DATE: May 14, 1987 TO: Metro Systema Committee FROM: Connie Eozlak SUBJECT: Approval of Shakopee Bypass, Referral File $14187-1, Metropolitan Council District 14 AUTHORITY FOR REVIEW AND BACKGROUND Minnesota Statutes 473.167 requires that, before acquisition of and/or before commencement of construction of a controlled access highway in the Metropolitan Area, the Minnesota Department of Transportation (Mn/DOT) or local governwnt unit proposing the facility most submit to the Council a statement describing the proposed project. The Council is required to transmit a copy of this statement to the Regional Transit Board, and both agencies are required to review the statement to ascertain its consistency with its respective plans. No such freeway project may be undertaken unless the Council determines that the project is consistent with the Council's Policy Plan, In July of 1976 the Council adopted procedures (revised in 1984) for the implementation of this authority which used the final EIS as a review vehicle. In 1978 Mn/DOT submitted a Final EIS and a request for Council approval of the TH 101 Shakopee Bypass. At that time no detailed designs had been done, construction was not scheduled before 1985 nor had the cities' comprehensive plans been reviewed by the Council. The Council approved the location of the roadway so right of way could be reserved. However, the Council requested that the design layout be submitted for final Council approval of the facility at a time closer to commencement of construction when comprehensive plans and development patterns for the area are more definite. DESCRIPTION OF PROJECT On April 27, 1987 the Minnesota Department of Transportation submitted layouts for the Bypass as currently funded and scheduled for construction in 1989-91. This initial construction will consist of an at grade intersection with TH 169 on the westerly end and a two-lane roadway with grade separations at County Roads 16, 79 and 77 and interchanges at County Roads 89 (partial), 83, 17 and 15 (map attached). Future or ultimate stages include a possibility of revising the design of the westerly terminus with TH 169 to an interchange and construction of two additional lanes. These stages are not currently funded or scheduled. DISCUSSION Metropolitan.Development and Investment Framework The Highway 101 bypass is the southern MUSA boundary or the city of Shakopee and is consistent with MDIF policy. The eastern seg nt runs through a moratorium area which the city will add, by plan ave dment, when additional land is needed for development. This area may or me not develop before the year 2000. The bypass runs through the rural area of Jackson Township, which is surrounded by three sides by Shakopee but has not yet been annexed to the city. Also, the interchanges to the south would be extending into and serving the rural area. The initial Council of the ocation of this road was given in 1978, prior to Council review of the Shakop a and Jackson Township comprehensive plans. The road is consistent with these lans. Transportation The Shakopee bypass is shown on th 2000 Metropolitan Highway System Plan. The interchange spacing is consistent w h onneil policy. The interchange at CA 83 has been designed to serve Canter Downs, a facility which was neither built nor even planned when the origl 1 Council approval was given in 1978. The bridge at CR 83 will be five lane de (and designed for expansion) to allow for double left turns. The as tb nd on-ramp and westbound off-ramps are each two lanes. The RIB has reviewed this roadway and foun it to be consistent with transit plans for the corridor (attached),. Some right-of-way has been puroriased for the akopee Bypass through the Council's revolving fund. Within the next two ears, khan the city sells this land to Mn/DOT, the money (approximately $1.2 mi lion) will be returned to the fund. These will be the first repayments to the nd. RECOMMENDATIONS That the Metropolitan Council approve construction of the Shakopee Bypass as shown in layout 1C, alternative A and layout 4B, for construction as a major arterial. JM2041 PHTRN105 DISCUSSION Metropolitan Development and Investment Framework The Highway 101 bypass is the southern MUSA boundary for the city of Shakopee and is consistent with MDIF policy. The eastern segment runs through a moratorium area which the city will add, by plan amendment, when additional land is needed for development. This area may or may not develop before the year 2000. The bypass runs through the rural area of Jackson Township, which is surrounded by three sides by Shakopee but has not yet been annexed to the city. Also, the interchanges to the south would be extending into and serving the rural area. The initial Council of the location of this road ums gi-en in 1978, prior to Council review of the Shakopee and Jackson Township comprehensive plans. The road is consistent with these plans. Transportation The Shakopee bypass is shown on the 2000 Metropolitan Highway System Plan. The interchange spacing is consistent with Council policy. The interchange at CR 83 has been designed to serve Canterbury Downs, a facility which was neither built nor even planned when the original Council approval was given in 1978. The bridge at CR 83 will be five lanes wide (and designed for expansion) to allow for double left turns. The eastbound on-ramp and westbound off-ramps are each two lanes. The RTB has reviewed this roadway and found it to be consistent with transit plans for the corridor (attached). Some right-of-way has been purchased for the Shakopee Bypass through the Council's revolving fund. Within the next two years, when the city sells this land to Mn/DOT, the money (approximately $1.2 million) will be returned to the fund. These will be the first repayments to the fund. RECOMMENDATIONS That the Metropolitan Council approve construction of the Shakopee Bypass as shown in layout 1C, alternative A and layout 4B, for construction as a major arterial. JM2041 PHTRNI@5 ... .. . . ..... . . X OiN 3AV ------- Mid as STI" asym wow jy W03wAll OB 02 n S v I A vlownwo 3AV V18t 7i"d Pd f N3a3 m mai 214 . ....... ..... .7.7.. y. n J4343 70 "Is 08 ^ I NMO15AtlrW C. cc; M<F, as agvA " 3c His o N- 27 mlinN N.Jl� REGIONAL TRANSIT BOARD Suite 270 Metro Square Building, Saint Paul , Minnesota 55101 DATE: May 26, 1987 TO: Regional Transit Board FROM: Elliott Perovich, Chairman SUBJECT: Consent List The following referral has been reviewed by the staff and chair of the Regional Transit Board. In my opinion, the referral meets the standards of consent referrals adopted by the board in its bylaws. Final Review of the Shakopee Bypass Controlled Access Highway Proiect In 1978 the Final Environmental Impact Statement, prepared by the Minnesota Department of Transportation, was approved by the Metropolitan Council . As part of this review, the Metropolitan Transit Commission (MTC) determined that no significant impact on transit would occur as a reuslt of the Shakopee Bypass project. In 1978 funding for the project was not available. As a result, the Metropolitan Council indicated that the project should be returned to the Council for approval at a time closer to commencement of construction. Funding has now been secured and construction is scheduled to begin in 1989• Thus, the project is again before the Metropolitan Council for approval . The RTB has been asked to comment on the project by the Metropolitan Council . The RTB has reviewed this project and agrees with the previous MTC review that no significant impact on transit will occur as a result of this project. EP:RR:jmo CONSNT/TX2 '1 Copy To: Brooks Bruce Stan 0. Julie Dick S. 'uD/ave B. St.Paul Pioneer Press Dispatch - - Thursday,July 2, 1987 Burnsville developer. unveils .I-35 convention center plans .By Jeann Linsley _ project, Nelson said construction Those amenities also would in- Stan wmar could begin in April 1988-The conn-- clude tennis courts,indoor and out- A developer has unveiled plans plex would open about a year later. door swimming pools and a foun- for a $14 million hotel-convention Under a tax-increment financing tain in the middle of the lake, center to be built in Burnsville plan, the city would subsidize site Nelson said south of the intersection of Inter- improvements and other construe Nelson, whose company owns state 35E and I-35W. tion costs, Nelson said The city the Center Place office building in The complex would be complete would borrow the money for those Burnsville, said he wasn't sure with recreational amenities includ. improvements by selilng� bonds, when the office structures would ing jogging trails around a lake than would retire the bonds with be built That will depend on the near the site and a gazebo on the property taxes collected on the fm- strength of the office market, he edge of the lake, according to de- ished Project - said veloper Jon Nelson. I Nelson said the three- to four- "We would want 50 to 60 percent Nelson also is proposing to build story hotel would have 200 rooms of the space committed. We recog- $20 million in office buildings on and would be connected to the con- nize that the office market is over- the 36-acre site just southeast of vention center. The convention built and we want to be conserva- 35E if the office market warrant center would be a , wmS�'itii seT five,"he said. it A 750-car parking garage also m—Eor 400 to 500 1�ls�C— Nelson already has received ap- would be built if. Nelson receives o won Inc u e g proval for some office develop- city evelopcity approval - facilities and exhibit space. meat on the site, and has built I Nelson's firm. Burnsville I, is The recreational facilities would about 25,000 square feet of offices seeking $3.3 million in city subsi- distinguish the Burnsville conven- there • dies for the hotel-convention cen- tion center-hotel complex from Burnsville City Manager Linda ter portion of the complex The- those along Interstate 494 in Barton said the development would Burnsville City Council will meet 'Bloomington,Nelson said bring people to the community,but Monday to consider a preliminary "On the 494 strip,you're certain- she emphasized the preliminary resolution of support for the plan. ly not out in nature," Nelson said nature of the plan. If the city approves a tax-incre- '"flat open space is a very impor- "It's just a conceptual plan at ment financing plan for the tart component" this point,"Barton said 5 ,)land bridg ' 100- ear heritage bridge. also are looking this summer for a bri dge on the Hennepin County consWtant m design a new Hloom- side, In the meantime,new weight and in on f gt erry bridge over the Minne- the bridge are being put on som River.The Scott County ap. "It looks like theyjust want to get the bridge to ersure its safety. proach to that bridge frequently the bridge up,then rely on public Goods in the spring pressure m force the politicians to finiIn Eden Kahle,county officials arc improve the roads leading up to the Hwy.ing62 a bridge y Crosstown The Legislature imposed a 25-cent bridge,'Johnson said. Hwy.lit and Shady Oak Rd.that surcharge on each ticket to Canter- atter isoon twasbuiltll be Put nto use 18 years bury Downs,Valleyfair,the Renis- Instead of new bridge,Johnson sans Festival and other recreation- said that the Scott County approach W centers in Scott County to help to the existing bridge could be im- Thebridge was built ija ut no pay for a new bridge,which would proved to tigbriinate the spring agreement was reach - cost S40 million to S50 million. floodingmens ofthe roadsleaHennepin County wit State and federal money is available That would cost about S 15 million, stretch of road this fafor the project he said."But rm not inclined to The bridge remains srd- Henne in Coun Commissioner spend Scott Conn�nbriCounty money me ing to Vem Gectlingte Randy Johnson,though,argues[hatty �'�he saidcounty attorney. even if the new four-lane bridge is built,there are no plans to upgrade Hennepin and Scott County officials the two-lane road leading up to the RANDY !OH4SON i[± pHOl:f •� Cov.Mlsilon[p �-, \ 613-J96-30E6 BOARD OF HENNEPIN COUNTY COMMISSIONERS 2400 GOVERNMENT CENTER i ! MINNEAPOLIS, MINNESOTA 55487 �l TO: People who live near County Road` 18 moi: i 1 :.7 ` FROM: Commissioner Randy Johnson DATE: June 10, 1987 �U� •L3 ' RE: Periodic Update on Plans for a Four-Lane County Road 18 ` and New Bridge Crossing Across the Minnesota River During the past two months many people who live near County Road 18 in my district have asked how recent federal and state legislation affects plans to construct a four-lane highway along that corridor and a new four-lane bridge across the Minnesota River. d In the past, it has been my opinion that construction of a $50 illion bridge and the related $60 million in highway improvements woul e many years away---if ever---because with the federal government running $200 billion a year deficits and serious state financial problems, there simply would not be money available for this project. Moreover, in 1983 the bridge was ranked nearly last in priority out of all applicants in the nation for federal bridge replacement funds by the Federal Highway Administration. I still believe that it will be many years before any four-lane bridge and highway could be built and used, but recent federal and state legislation indicates that this grand-scale project will proceed to at least its next stage despite its serious flaws. Here are answers to the most frequently asked questions: Q: How does the controversial federal highway bill that Congress passed over President Reagan's veto in April affect the bridge project? A: Proponents lobbied vigorously for $3 million to be earmarked In the bill for design of the bridge. They received not only that, but an additional $23 million for actual construction! The construction money consists of an immediately available $3 million plus $23 million to be spent over five years. The April 13, 1987, issue of Time Magazine featured this project as an illustration of "pork" in the highway pork barrell bill. The "Scott County Transportation Coalition," which favors the project, subsequently proudly and publicly described it as "our piece of bacon." June 10, 1987 Page Two Q: Why did this project receive so much federal tax money? A: The "Scott County Transportation Coalition" has publicly announced that Representative Bill Frenzel and Senator Dave Durenberger were instrumental in adding funding for this project to the highway bill. Q: What is the estimated total cost for the project? 4 A: The bridge will cost about50 million, County Road 18 improvements will cost about $40 million, and the terchanges at 1-494 (north) and at Highway 13 (south) will cost about $10 million each. Thus proponents of the project are still about $75 million short of the amount of money they need. Under current law, local property taxes and state taxes will have to be raised to finance the rest of this project. Q: What did the State Legislature do this year? A: Among the many new taxes imposed this year is a 25C surcharge on each ticket to Canterbury Downs, Valley Fair, the Renaissance Festival and other "amusement centers" in Scott County. All of the money goes to Scott County which can use it for the bridge. The tax is estimated to raise $600,000 to $1 ,000,000 per year. In addition, about $2.8 million was allocated to the project in the state bonding bill. Q: Don't we need at least a new bridge? I keep hearing that the current Ferry Bridge is under water for several months every year. A: In fact, the current bridge has never been under water, despite such claims in the Star-Tribune, Sun newspapers, and local television stations. In fact, only the Scott County Road approach has ever been flooded, and their problem could be solved by using their new amusement tax to raise their county road. If a big new four-lane bridge is necessary, a far better crossing is at Highway 169 near Flying Cloud airport and landfill in Eden Prairie. Q: What is the current status of the big bridge project? A: Hennepin and Scott County have agreed to select a bridge design consultant. Although I think this entire project is ill-advised and short-sighted , I understand that as long as it proceeds it is important to proceed in the best possible way and minimize environmental damage. Therefore, I will take an active role in selecting the designer. The earliest that bridge design could be completed is June, 1989. Bridge construction would then take a minimum of an additional 36-48 months---and of course could be completed only if significantly more money is appropriated. 5 June 10, 1987 Page Three Q: Will construction along County Road 18 in Bloomington begin so that the four-lane highway will be ready at about the same time the bridge would be completed? A: No. Proponents and their engineers say they want to direct virtually all funds to the bridge and then try to create political pressure to build the roads to lead to the bridge. This is exactly the same strategy that was so spectacularly unsuccessful along Hiawatha Avenue in South Minneapolis where land was purchased and has laid vacant for nearly 30 years; and at the Crosstown and Shady Oak Road where the notorious "Bridge to Nowhere" was built in 1969 and remained unused for 18 years! There are no plans in Hennepin County's five-year capital improvement plan for County Road 18 improvements other than some minor right-of-way acquisitions. Q: What can I do about this new "Bridge to Nowhere" plan and the detrimental effect on our neighborhood? A: Write to our Senators and Congressman to express your concern about these expenditures (usually they hear only from the well-financed proponents of a big bridge): Sen. Rudy Boschwitz Sen. David Durenberger Hon. Bill Frenzel 506 Hart Office Bldg. 353 Russell Senate 1026 Longworth Washington, D.C. 20510 Office Building Office Building Washington, D.C. 20510 Washington, D.C. 20515 You might also want to send letters to the editors of the Minneapolis Star and Tribune (425 Portland Avenue South, Minneapolis, Minnesota 55488); Bloomington Sun (7401 Bush Lake Road, Edina, Minnesota 55435); and Eden Prairie News (8455 Flying Cloud Drive, Eden Prairie, Minnesota 55344) . cc .�a ' SPRINGSTEO INCORPORATED Public Finance Advisors VOLUME 3, ISSUE 2 SUMMER, 1987 Z�ie Springsted Letter Bond Market Conditions The municipal bond market again has proven it can be as volatile as other financial indices. Tax-exempt interest rates during the first quarter of 1987 hovered close to an average of 6.60%, during which time a number of refunding programs were successfully marketed. On April 2 the Bond Buyer's Index increased 16 basis points, and jumped 34 more points on April 9. The Index continued climbing until it reached its peak of 8.31% on May 21. Since that time some stability has returned to the market, with the current Index at 7.81%. The primary factor in this market disruption appeared to be the weakening of the dollar, caused in large part by concern over increasing trade deficits and renewed fear for inflation. Interest rates have dropped in recent weeks as the dollar has strengthened and investors look for new "crises" in the economy. Most economists are predicting that interest rates will not undergo significant change over the balance of the year, and that inflation, as measured by the Consumer's Price Index will ease to a 4.5% annualized increase over the second-half of 1987, after a 5.4% annualized climb during the first-half of the year. We continue to advise issuers to arrange their financing based on the timing of the need for money, not on a perception of what the market might be. It has been our experience that for every winner in playing the market, there is an off-setting loser. Arbitrage Rebate Procedures We continue to get more questions about this subject than any other aspect of the Tax Reform Act of 1986. Briefly, the arbitrage rebate requirements are applicable to all tax-exempt bond issues which are not exempt as outlined hereafter. The basic rule is that earnings on any investment of gross bond proceeds which are in excess of what could have been earned if they were invested at the bond rate must be rebated to the U.S. Treasury. Gross proceeds include original bond proceeds, money provided for payment of debt service, and any money provided as a security or reserve for an issue, regardless of the source of that money. - There are three basic exemptions for new money issuers from the rebate regulations. First, if all gross proceeds, other than a bona fide debt service fund, are expended within six months of issuance no rebate is required. Secondly, the rebate monitoring and payment is not required for issuers of less than $5 million of tax-exempt bonds (excluding private activity bonds) in any calendar year, if the bonds are not private activity bonds and 95% or more of the net proceeds are used for local governmental activities. The final exemption is for tax and revenue anticipation notes if within six months of issuance the cumulative cash flow deficit being funded exceeds 90% of the issue amount. There is a special exemption for bona fide debt service funds which individually have annual gross earnings of less than $100,000. If you feel you have debt service funds established for issues sold after September 1, 1986 which qualify or may qualify for this exemption, we suggest you discuss it in detail with your financial advisor or bond attorney. If in any year your issue(s) do not meet one of the tests for exemption, you must monitor your investment of bond proceeds beginning on the day you receive the proceeds. You must maintain an annual record of the type and term of investment and the actual yield. Any income produced from the spread between the bond rate and the 85 East Seventh Place,Suite 100 202 South Michigan Street,Suite 1102 500 Elm Grove Road,Suite 101 Saint Paul,Minnesota 551012143 South Bend,tudiam 46M 2 01 5 Elm Grove,Wisconsin 5T22 0037 6122233000 219 288 7750 414 782 8222 6 reinvestment rate must be deposited into a separate rebate account, and 90% of the total of those excess earnings, together with earnings thereon, must be remitted to the U.S. Treasury at the end of each five-year period. Final arbitrage rebate regulations have not been promulgated to-date and no one knows what the exact requirements will be. However, it is certain that rebate will be required and it will be necessary for you to start a paper trail of investments which can be audited. We believe your external auditor is in a good position to assist you with the monitoring and reporting requirements at the time they perform your post-audit. SPRINGSTED Incorporated will provide you with the yield on the bonds for the purpose of establishing that program. If you are uncertain as to the overall impact of federal tax reform on your borrowing needs, you should feel free to consult with your SPRINGSTED Project Manager. In certain cases it may be helpful to have that Project Manager attend one of your meetings to discuss tax reform in greater detail. SPRINGSTED Incorpor Notionally Ranked Securities Data Compare, Inc., a N&w Yas4. based sesew5&WA data rgattering. t'h^a n the securities industry, ra ed SPRINGSTED Incorpora d the third largest financial advisor in the country during a first quarter of 1987/The ranking was for the total volume of competitive sales of ew municipal 'issues., was credited with 40 sales totaling.$268 million, rep senting 4.9% of the national market. The only other midwest firm in the top ten was Th irst National Bank of Chicago. SPRINGSTED was also ranked fifth in the country for to I general obligation new issue volume. While our volume and area of operation as increased dramatically in recent years, we have also increased our staff and support apabilities so as to maintain a high level of service capacity for all of our clients. We vW a the confidence our clients have placed in us over the years and we work hard to intain that confidence. For those of you who are not currently clients of ours, we w uld appreciate an opportunity to discuss with you why an increasing number of issuers re selecting SPRINGSTED Incorporated as their independent financial advisor. You ca arrange a no obligation meeting with a SPRINGSTED Project Manager by calling Mr. Ro rt Pulscher at (612) 223-3000. Taxable Public Purpose Bonds We are currently working on a number of bond pr ams which will have to be issued as taxable obligations. Most of these issues cannot ualify for tax exemption because more than 10% of the proceeds are benefiting a rivate party. These issues are primarily for tax increment projects. There is a ready market for these bonds, but at a signifiFant premium over tax-exempt rates. We have been seeing spreads between taxable and tax-exempt rates of between 2% - 2.5%. There is also a significant difference in the way investment bankers and underwriters view the pricing of these bonds. In a recent sale with four bidders there was a difference of 67 basis points, or 2/3 of 1% between the best and the worst bid. This wide difference supports our contention that a public competitive sale serves the issuer better than a private negotiation with a single designated purchaser. 1987 Legislative session Like you, we are still evaluating the significant changes made in public finance and related matters by the Legislature. While there are a number of legislative summaries out, one of the best which has come to our attention is the "Summary of 1987 Local Government Laws," which is prepared and distributed by the Minnesota Department of Revenue. If you have not received a copy, we commend it to you as a good starting source of information on changes in property tax administration, tax and levy limits, local government aid and related tax law changes. L reinvestment rate must be deposited into a separate rebate account, and 90% of the total of those excess earnings, together with earnings thereon, must be remitted to the U.S. Treasury at the end of each five-year period. Final arbitrage rebate regulations have not been promulgated to-date and no one knows what the exact requirements will be. However, it is certain that rebate will be required and it will be necessary for you to start a paper trail of investments which can be audited. We believe your external auditor is in a good position to assist you with the monitoring and reporting requirements at the time they perform your post-audit. SPRINGSTED Incorporated will provide you with the yield on the bonds for the purpose of establishing that program. If you are uncertain as to the overall impact of federal tax reform on your borrowing needs, you should feel free to consult with your SPRINGSTED Project Manager. In certain cases it may be helpful to have that Project Manager attend one of your meetings to discuss tax reform in greater detail. SPRINGSTED Incorporated Nationally Radred Securities Data Company, Inc., a New York based research and data gathering firm in the securities industry, ranked SPRINGSTED Incorporated the third largest financial advisor in the country during the first quarter of 1987. The ranking was for the total volume of competitive sales of new municipal issues. SPRINGSTED was credited with 40 sales totaling.$268 million, representing 4.9% of the national market. The only other midwest firm in the top ten was The First National Bank of Chicago. SPRINGSTED was also ranked fifth in the country for total general obligation new issue volume. While our volume and area of operation has increased dramatically in recent years, we have also increased our staff and support capabilities so as to maintain a high level of service capacity for all of our clients. We value the confidence our clients have placed in us over the years and we work hard to maintain that confidence. For those of you who are not currently clients of ours, we would appreciate an opportunity to discuss with you why an increasing number of issuers are selecting SPRINGSTED Incorporated as their independent financial advisor. You can arrange a no obligation meeting with a SPRINGSTED Project Manager by calling Mr. Robert Pulscher at (612) 223-3000. Taxable Public Purpose Bonds We are currently working on a number of bond programs which will have to be issued as taxable obligations. Most of these issues cannot quality for tax exemption because more than 10% of the proceeds are benefiting a private party. These issues are primarily for tax increment projects. There is a ready market for these bonds, but at a significant premium over tax-exempt rates. We have been seeing spreads between taxable and tax-exempt rates of between 2% - 2.5%. There is also a significant difference in the way investment bankers and underwriters view the pricing of these bonds. In a recent sale with four bidders there was a difference of 67 basis points, or 2/3 of 1% between the best and the worst bid. This wide difference supports our contention that a public competitive sale serves the issuer better than a private negotiation with a single designated purchaser. 1987 Legislative Session Like you, we are still evaluating the significant changes made in public finance and related matters by the Legislature. While there are a number of legislative summaries out, one of the best which has come to our attention is the 'Summary of 1987 Local Government Laws,' which is prepared and distributed by the Minnesota Department of Revenue. If you have not received a copy, we commend it to you as a good starting source of information on changes in property tax administration, tax and levy limits, local government aid and related tax law changes. Liveable Cities: Europe and America At Odds by Judith A. Martin Invited to spend last spring teaching in Mu- nich, u nich, 1 was able to attenda conterence on 1 "Making Cities Livable" . CURA's ras an j "Making Held Li Venice, and billed as e- opportunity for European and American ar- chitects, r chitects, planners, social scientists, and !- - r others to exchange ideas and information, this seemed an ideal way to compare notes _ on many different urban improvement at- tons. f tons.It did that,but even more,it imparted a ✓• strong sense of the gulf that exists between European and American notions of City Iry ing and urban design. The essence of this conference's ap- roach to urban living was drawn from Lewis Mumford's notion that the greatest function of a city is to encourage the great. F y j € est number of encounters between varied persons and groups.This is a noble idea, but one that probably has fewer adherents in the United States than in some other countries.The Venetian campi(piazzas or squares)were towed as creating an woe- dally urbane senfngPne that conference sponsors claimed made Venice a city that "oXam as residents a better quality of life, _ '- ease and pleasure in shopping and market- - ing, in business, in commuting._"There is Venice,a pedestrian city,was called one of Europe's most liveable cities. no doubt mat Venice has much to offer both residents and tourists,but to claim it one of the"most livable of Cities"strains credulity. one must first climb stairs. Apart from had social concems about the marginality From a midwestem American perspec- tourism,the local economy has tittle of sub- of people without cars(the elderly and chil- live,Venice epitomizes much of our view of stance to offer its residents. Estimates are dren),and these were linked to concems the Old World.It is,by physical necessity,a that 20.000 people,one-quarter of the city's about preserving public transportation's pedestrian city. Its streets are extremely population,commute out of Venice daily to traditional widespread use. The Eu- narrow,so cars are an impossibility;its peo- jobs on the mainland. ropeans' attitudes were epitomized by pie are lively and much in evidence; its I comment about"feeding the car'—ff cities buildings are historic and full of important Europeen Urban Concerns feed cars byproviding parking,forexample, artneasures;almost nothing from thetwen- more cars will appear.The obvious solu- iieth century is visible. These are all The obvious contradictions between tion from this viewpoint,is to not build park- elements that Europeans and many Amen- Venice in the summer and general notions ing lots or ramps,and to prohibit cars from cans value,for Venice, if not for their own of liveability were reflected in the confer- the center of the city.A claim that Copen- communities. ence itself.The European architects and hagen increasedthe number of pedestrians But there is another side to Venice.This planners had particularly strong views in its central area by 35 percent,one yearai other side is strikingly visible,though often about what it takes to create more liveable ter the streets there were closed to traffic, ignmed.Like any place that attracts numer- cities.The perspective they presented was underscored how successful this approach ous tourists (estimates of 20,000-30,000 that the quality of a city's public spaces de- has been in certain places. termines that city's quality of life.Foremost The negative European fixation on cars per day),Venice s crowded and is s at Me amort their concems were cars,pedestri- g summer.r Cate, very little mus seating, g led nities, lyto concernsdto make cities cafes,where one must make a ens,and festivals.Asthey discussed efforts frians in cities,and the need to make cities purchase in order to sit down.The piazzas to improve their cities, the separation of more appealing and easier for pedestrian are highly rated as urban fabric,yetthey are American cities and their European coun- movement. German and Scandinavian treeless,and so are the narrow streets.The terpars came dearly into focus. pedestrian zones were the centerpiece of frammnt and dirty canals are the only relief On several levels, cars seemed to thisdiscussion.Since theeady 1970s,most from the stone surroundings of the city. present a special menace to European cit- cities in these countries,regardless of size, Given an American sensitivity to f the dial.sibil- ies.European architects and planners had have created car-less central areas.With concems about cars and highways obiher- ublic transit, a widespread public fly for the elderly and handicapped,Venice good P sting city views,that combined dt with their willingness to use it, and stable or growing seems a with people. Streets and bridges we concent about street sate end the amount g g i- packed with people.To moss any canal-- safety numbers ro can cit class central clay sable something that must be done frequently— of space devoted to automobiles.And they dents,European cities seemed a plausible 9 7 environment for pedestrian zones. They expect to be able to shop for groceries at Bringing the Lessons Home have succeeded.far beyond early expects- any hour of the day,and to shop for other Listening to European urban professionals tions. Many cities that began with a single hems whenever it is convenient.Suburban describe their concems is both humbling pedestrian street now have entire core ar. - shopping centers.open from 9:00 a.m.to eas closed to auto traffic.Though American - - 9:00 p.m., are ideally suited to respond to and exasperating for Americans with simi- shopping centers(sans parking lots)were, these expectations.They have done this so lar interests.Those things that we wish St. to some degree,the model for the pedes- well that downtown stores are now attempt- Paul and Minneapolis had--such as a yr trian zones, the claim is now made that ing to match their hours. bra downtown nightlife. for example— these areas serve as arenas for"cultural In contrast,small neighborhood shops, s in far away. Yet many European cities exchange"(festivals,political gatherings, particularly those selling baked goods and earn to achieve something like this rather easand the like),as much as they serve as cen- fresh vegetables,are a crucial ingredient of Europy.ean itis exharpert nce 10 Americwaysto an ters for shopping. city life in most of Europe. It is widely European experience to American cities. Attention to festivals,carnivals,and var- claimed that these small shops promos How people live, and have lived, in Eu- Attention forms of spontaneous street life was community interaction. What they do t ropean cities does not much resemble life in another prominent theme of this con- promote is convenience for consume . In . An�ncan cities.Except for places like New ference. Here the focus was on the use of -- Germany,for example,all stores,inc ding '- York and Boston,we have tradition of publicspaces and-creating a feeling of cont_ those selling food,close around 6: p.m. dense central city living, norr do we have muntty,for city residents.Arguingtha "pas- during the week, are closed on ntlays, much upper class attachment to the central sive consumption"—watching tele ion and stay open past noon on Sat days only °tySuch cempansons must be made care- and visiting shopping malls—drains en y - once a month. Though Am rI life city Full Minneapolis and St. Paul, like most creativity,the.European planners a dwellers may envy the busy rest life mat y' p domed anything that gets peopleoutafiheir_ European cities have,they obably would -- American central cities, lost a quarter toe houses and talking to their neighbors.The not choose it for themseiv hit meantda third oftheir populations over the past thirty. _. goal of animated street the was held up as g most of their buying during their own - five years. Over these same years many one that all cities should strive to achieve rkmg hours. - 7 European cities declined much more The Europeen attachment to cafes and --- at was most dl rbing about the dis slowly.They sustained thelr large popula- small shops clearly provided a model for cuss ns of urban Ili at the Venice confer- tion losses before and during World War II. American cities to follow once a what w s left out. Little or no Amsterdam and Brussels, for example, mention as ma of the more basic as- achieved their peak populations in 1890 .. Conflicting Perceptions _ pacts of an veability:housing,lobs, _ and 1900,while Minneapolis and Chicago schools,roe " ewers,and crime.The as- did not reach this point until 1950. Few of useswould abotcity improvement. tpovemeee with sumotion see to be that good archnec- Though the timing of urban change has these notions about city improvement Cars ture and a lively reet life can compensate differed in Europe and America,manyof the can be a menace in crowded downtown ar- tormuch t i is lac 'ng in basicservices.To results are similar. For thirty years Ameri- cas. Pedestrian movement does deserve an American,that mptionseemedboth can cities have been consumed with the more consideration than it usually gets from callousandwrong.Wh erwe like it or not, challenges of suburban expansion,middle planners. And hardly anyone dislikes a for American cities these asic issues have class desertion,and internal cultural diver- good city festival—though many Amencan a greeter impact on city eabliny than shy.At the same time,suburbs have grown city dwellers disdain the large crowds that building design,streellayoul, thenumber up around most European cities,and more most festivals attract.But does attending to of f�sfivals ever will. diverse populations have come to inhabit cars,pedestrians,and festivals,make cities more liveable? We should not be surprised that Ameri- cans and Europeans harbor rdis i ex- urban fors re urban life. Our dissimilar js ,}yJ v: I Living fonds reflect our cultural differences. Living and working in the Twin Cities we pride ourselves on our high"quality of life," though we may disagree about what that means.We knowthat ourdowrttowns arenj _ _ ///�AS as exciting as those of San Francisco or New York,but we take once in our liveable iP neighborhoods and excellent parka. We .~7 have no way of knowing that.,to many Eu- - - 1 :"' 1 - ropeaneyes,ohies like Minneapolis and St. Paul fall short because they lack an active street life. Descriptions of the Minneapolis i �[ park system,available to all and used in all seasons, fall on deal ears because the 1 parks are not located where Europeans - - f,-- Mink urban interactions should occur:in the : r - Commercial heart of the city. The siting and scale of urban commer- - cial enterprises constitute another cercep- fuel split between Europe and America. --= -- - American cities are r nine-to not just by n. Europeans, for their ninech dive down- towns,and for letting so much retail a this sit. - escape to bt must We bemoan this sit- flation, but must Choice . Ameethat:tre- ow Since the early 1970s,mostclues in Germanyand Scandinaviahave created pedestrian fleas conscious choices. Americans now. zones,like this one in Munich,where the heart of the city is car free. - .-- 10 environment for pedestrian zones.They expect to De able to snob for groceries at Bringing the Lessons Home have succeeded.far Devono early exoecta- any hour of me Day. and to shop lar other Lislerl to European uman orotess,onals tions. Many cities that began with a single Items whenever it Is convenient.Suburban descnpe mer concems Is Doth humbling pedestrian street now have entire core at- shopping centers, open from 9:00 a.m.to and exasperating for Americans with elml- eesclosed to auto traffic.Though American - 9:00 p.m., are ideally suited to respond to Those rhinos that we wish Sl. shopping centers(sans parking lots)were, these expectations.They have done this so Paul and lar interests.ts.TrioMinneapDes f1a0—such a5 a vi- 10 some degree,the model for the oedes- well mat aawthown stores are now attempt. brant downtown nightlife, for examole— man zones, the claim is now made that ing 10 match their hours. seem tar away.Yet many European cities these areas serve as arenas for"cultural in contrast,small nelghbomood shoos. Seem 10 aLDIBVe something lire this rather exchange' (festivals, Political gatherings, paniculany those selling baked goods and easily.It is hard to imagine waysto apply the and the like).as mucn as may serve as can- fresh vegetables.are a crucial ingredient of European experience to American cities. ters for shopping. city life in most of Europe. It is widely How people live, and have lived, in Eu- Attention lofestivals,carnivals,and var. claimed that these small shops promote ropean cities does not much resemble life in ious forms of spontaneous street tits was community interaction. What they do not Amencan cities.Except for places like New another prominent theme of this can- promote is convenience for consumers. In York and Boston,we have no tradition of faience. Here the focus was on the use of - Germany.for example,all stores.including dense central city living, nor do we have publicspaces and,creating a feeling of cpm- those selling food,Gose around 6:30 p.m. much upper Uass attachment to the central munity for city residents.Arguing that"pas- during the week, are closed on Sundays. dry. � sive consumption watching television and stay open past noon on Saturdays only Such compansons must be made care- and visiting shopping mallsrainsenergy - once a month. Though American city fully. Minneapolis and SL Paul. like most and creativity,the European planners en- dwellers may envy the busy street tile that American central cities, lost a duarter to t domed anything that gets people out of their___ European cities have,they probably would Amari antetheir central ciionsovertheparter to houses and talking to their neighbors.The not cnoose tt for themselves a it meant do- third five years. Over these same years many y. goal of animated street life was held up as-.---, ing most of their buying during their own -.. European cities declined much more one that all cities should strive to achieve. working hours. slowly.They sustained their large popula. The European attachment to cafes and - -" What was most disturbing aboutthe dis- - eon losses before and during World War It. small shops clearly provided a model for cussions of urban life at the Venice confer- Amsterdam and Brussels, for example, American cities to follow.- - - ence was what was left out. Little or no .. mention was made of the more basic as- achieved their peak populations in 1890 Conflicting -. _: pects of urban liveability: housing,jobs,_ : and 1900,while Minneapolis and Chicago Perceptions did not reach this point until ch schools,roads,sewers,and come.The as- Though the timing of urbanan change has Few of us would explicitly disagree with sumption seemed to be that good archilec- these notions about city improvement.Cars ture and a lively street life can compensate differed in Europeand America.many ofine can be a menace in crowded downtown at- formuch that is lacking in basicservices.To results are similar. For thirty years Ameri- eas. Pedestrian movement tloes deserve an Amencan.that assumption seemed both can cities have been consumed with the more consideration than h usually gets from callous and wrong.Whether we like h or not, clasdessoon,and anal cultural middle planners. And hardly anyone dislikes a for American cities these basic issues have Dass desertion,and internal cultural tliver- goodcity festivartnough many American a greater impact on city liveability than shy.At the same time,suburbs have crown city dwetiers disdain me lame crowds that building design.street layout,or the number up around most European cities,and more tllVerse populations have come to inhabit most festivals attract.But does attending to at festivals ever will, ro cars,pedestrians,and festivals,make titles more liveable? We should not bensumrisedthatAmex. FYI, RJ !� Amen- loans and Europeans harbor r dissimilar ex- / t/ pectanons of urban hie Our dissirntlar ifr urban forms reflect our cultural differences. ` � - 0 - Living and working in the Twin Cities we pride ourselves on our high duality of life ti,(i though we may disagree about what that w, •� (` ,µ , means.Weknowlhalourdownmwnsaren't as exciting as those of San Francisco or New York,but we take pride in our liveable neighborhoods and excellent parks. We have no way of knowing ma;.m many Eu- - ropean eyes,cities like Minneapolis and St. p- Paul fall short because they lack an active _ •- street life. Descriptions of the Minneapolis v - park system,available to all and used in all _ seasons, fall on deaf ears because the parks are not located where Europeans think urban interactions should occur:in the �� commercial heart of the city. l S _ The siting and scale of uman commer- cial enterprises constitute another DerceD tual split between Europe and America. - -- - American cities are criticized. not just by _ Europeans. for their nine-to-five down- - • ]-t towns,and for letting so much retail act ivhy _� •-t r-r•-'`�" escape to the suburbs.We bemoan this sit- uation, but must also recognize that it re- Since the early 1970s.most cities in Germany and Scandinavia have created pedestrian bects conscious choices. Americans now. _ - zones,like this one in Munich,where the heart of the city is gar tree.- - - 10 both central cities and suburban areas— the Turkish and Yugoslav guestworkers in Germany,the Algerians and Portuguese in France,and the Italians in Switzerland.Sur- pnsingly, most comparisons of European -- and American cities fail to note the ways in which these urban areas are coming to re- semble each other. How urban changes are perceived and discussed can tell us a great deal.Ideally,a conference on urban liveability would link consideration of the built environment with - _ consideration of the economic,social,polit- ical,and cultural structures that create that .. environment.A conterence on urban live-- ability that focuses on design to the exclu. sion of these larger issues demonstrates that these important connections are still I -- not often being made. It is all well and good to celebrate city life.Comparisons between does in different parts of the world are always instructive.Itis- - even nice tosit back occasionally and speo- ulate about the effects that different pat-''; -- terns of street paving,or different types of plantings, may have on urban residents. But it is unfortunate that in an international _ forum,as In otherfoNRIS With anaROwerfo-- ' � cus,people who think about how cities look and how they feel have no opportunity to ' talk with people who worry about declining tax bases,job losses, and urban social changes.How much more valuable itwould be to merge these concems l Then a d iscus- sion of urban liveability,might offer some- - thing useful to professionals antl residents alike. i I Judith Martin is coordinator of Urban Studies in the University's College of Liberal Arts and a long-time associate such CURA on projects related to urban geography. i Photos on pages 1, 3, and 4 by Rita Erickson.- - - Photos on pages 9 and 11 by Judith Martin. iem vmro PNr4mbooeen qNr . .000007 .Neer V tlNtl FmPO4oP N N �0 ' n On 4 OAnN n v4N '4 N W O I S W eNee � ON NNNooO ON NOONONNe 6 O Fm N Nov FFa4NF F i.' ¢ 06 N N 0Fn = NOF _bn q Nbm4tl 4. v N N }6 mOM1 Fpd4P�b none-OhNhAA eN-NNM1NF^Po4m "N Ooa r ON PrNN4FN NehAnhNb^n0 Nor40FN4aOP Jq 6h 0bN F00Pa^vo NN00PgtlNnNN vNFNNNom FOgP FN A^NvmAAF ONNhnh4A AnPob4_ NONN O e M1gN4o ONVFN qN^P 0P �NNtlOANAd^ q OmA " Y-V Fn 00 Fo eN NO ' OM1 eA0000000 ¢n NOW �rye0a .4 N � �N F NONN FO F M1 4 4 O No � d N mmA mOA bFPNOP-0 tloAO�4M1NhAtl bNeNNhNF^a044 h q ON AaFNd4FF gOhNAhdN^Ad -dvF4NFd4P�0. 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Single Fam-Sewered 5 14 1,194,300 9 24 1,992, 574 Single Fam-Septic 3 10 1,293,300 3 10 922,400 Multiple Dwellings - 7 645,500 1 4 2, 890, 000 (# Units) (YTD Units) (-) (16) - (-) (96) - Dwelling Additions 10 38 203, 213 7 26 149, 735 Other 2 10 79, 600 4 4 76, 400 Comm New Bldgs 1 4 1,045,000 - 4 8,500, 000 Comm Bldg. Addns 1 3 152,000 - 3 887, 267 Industrial-Sewered - 1 600,000 - - - Ind-Sewered Addns - - - 1 2 4, 290, 000 Industrial-Septic - - - - - - Ind-Septic Addns 1 2 167, 475 - - - Accessory/Garages 5 17 118, 478 2 12 68,200 Signs & Fences 7 31 62,160 9 42 68, 794 Fireplaces/Wood Stove - 5 11, 600 1 2 2,677 Grading/Foundation - 3 5, 900 1 10 322,700 Remodeling (Res) 5 17 131,355 3 11 32,300 Remodeling (Inst) - - - - - - Remodeling (Comm/Ind) 2 21 283,950 5 27 4, 157, 840 TOTAL TAXABLE 42 183 5, 993, 831 49 181 24, 360, 887 TOTAL INSTITUTIONAL - - - - - - GRAND TOTAL 42 183 5,993, 831 49 181 24,360,887 No. Ytd. No. Ytd. Variances 2 8 - 6 Conditional Use 3 14 1 19 Rezoning - 1 - - Moving - - 1 2 Electric 27 95 40 147 Plbg & Htg - _ 34 132 _ _ 46 181 Razing Permits - - Residential - - - - Commercial - - - - Total dwelling units in City after completion of all construction permitted to date. . . . . . . 4,035 Cora Hullander - Bldg. Dept. Secretary — =_-_- /d CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN JUNE, 1987 7479 Orval Dahl 8380 Eagle Crrek Blvd. Addn. 3,000 7480 Void 7481 Robert Jasper 1281 Tyler St. Addn. 2,500 7482 Gary Mortenson 428 W. 2nd Ave. Garage 6, 550 7483 ElView Const. 227 Marschall Rd. Addn. 7, 000 7484 Richard Speiker 1091 Eastview Circle Fence 1,200 7485 Scott Builders 5244 Valley Ind. Blvd. Alt. 100, 000 7486 Du-A1 Const. 4th Ave. & Atwood Alt. 5,000 7487 G. F. Juergens 2417 Hauer Trail House 104, 000 f //-r .7R 7488 Terrance Hanson 7301 Eagle Creek Blvd. Stg. Bldg. 23,000 7489 Dahl Builders 1142 Jefferson St. Addn. 7, 000 7490 Imker Const. 2042 Eaglewood Circle Garage 5,000 7491 Fulton Weckman 1154 Limest ne Drive House 91, 000 7492 Wes Hukriede 2384 Marschall Rd. Addn. 1,400 7493 Carb & Turbo 1897 Eagle Creek Blvd. Fence 4, 000 7494 Bob Christensen 1830 Marschall Rd. Alt. 10, 000 7495 Pacific Pools 8615 Boiling Springs Ln Pool 9,000 7496 Kenneth Schultz 910 E. 7th Ave. Stg. Bldg. 600 7497 Harold Bindewald 535 W. 3rd Alt. 500 7498 Rick Sames 951 Swift Addn 13,200 7499 Monnens Bros. 812 E. Co. Rd. 77 House 255,000 /9 //s 44 7500 Chamber o&:Comm..na;:18fi1 -T.R, .I-Ql --:'.-: - Ole. Bldg. -- - s7A,000».-- 7501 Northwest Svs. 3251 Hwy. 101 Addn. 7, 475 7502 Gregg Voxland 917 Minnesota Alt. 200 7503 Amre 1956 E. 11th Ave. Addn. 5,399 7504 Western Const. 134 E. 4th Ave. - Garage 10, 000 7505 Nordquist Sign 8855 E. 13th Ave. Sign 2,900 7506 Valley Sign 120 E. 1st Ave. Sign 500 7507 Kloster-Madsen 128 2nd Ave. Alt. 20,000 7508 Pat O'Neill 12 4 Tyler Addn 1, 129 7509 Rod Rasmussen 12 Emerad Lane House 110,000 - A 7510 Valley Sign 8576 Hwy 101 Sign 2,000 7511 Theis Const. 1075 M' ller Alt. 18, 000 7512 Amcon 689 Co. 83 Alt. 8,000 7513 Ronald Jacobson 1065 Mer 'tt St! Fence 1, 000 7514 Bakken Homes 2380 Noriz n irC House 105, 000 d�/O BZ 7515 Void 7516 Orval Olson 680 Jackso St. Addn. 2, 000 7517 Void 7518 Ruth Bayless 219 W. th Ave Addn. 540 7519 Terrence Link 1234 eraajjd La a House 70,000 .JVa�.i�.w 'f ye 7520 James Link 1043 Main Addn. 2, 500 7521 Michael Menke 1175 Shumw,}y St. House 91,000 Bs ,C. yst 7522 Loren Irwin 208 Eaglewood Circl Fence 200 7523 C & H Const. 2155 Hill ide Dr �'.4 House 126, 000 BL J L' 7504 Western Const. 134 E. 4th Ave. Garage 10, 000 7505 Nordquist Sign 8855 E. 13th Ave. Sign 2, 900 7506 Valley Sign 120 E. 1st Ave. Sign 500 7507 Kloster-Madsen 128 2nd Ave. Alt. 20, 000 7508 Pat O'Neill 1264 Tyler Addn 1, 129 7509 Rod Rasmussen 1282 Emerald Lane — House 110, 000 oY.t Q/ :w 4 ' 7510 Valley Sign 8576 Hwy 101 Sign 2,000 7511 Theis Const. 1075 Miller Alt. 18, 000 7512 Amcon 689 Co. Rd. B3 Alt. 8, 000 7513 Ronald Jacobson 1065 Merritt St. Fence 1,000 7514 Bakken Homes 2380 Horizon Circ1 House 105, 000 d�io By cL..:�� 7515 void „_ _f �_ 7516 Orval Olson 680 Jackson St. Addn. 2, 000 7517 Void 7518 Ruth Bayless 219 W. 6th Ave. Addn. 540 7519 Terrence Link 1234 Emera d Lane House 70,000 Xr /j/ :, 7520 James Link 1043 S. Main Addn. 2,500 7521 Michael Menke 1175 Shumw y St. / .yJ House 91,000 'r (Cue%'Ti 7522 Loren Irwin 2089 Eaglewood Circle Fence 200 7523 C & H Const. 2155 Hill iae Dr. House 126,000 PROCEEDINGS OF THE ENERGY AND TRANSPORTATION COMMITTEE Regular Session Shakopee, MN May 21, 1987 Chairman Ziegler called the meeting to order at 7:00 P.M. with Commissioners Weeks, Allen and Schmidt present. Commissioner Spiotta was absent. Barry Stock, Administrative Assistant was also present. Weeks/Allen moved to approve the minutes of the April 6, 1987 meeting as kept. Motion carried unanimously. Mr. Stock explained to the Committee the three primary components of the Community Energy Council Grant application that will be submitted in June. Home Energy Check-up Project is the first component of the project and will focus on 175 homes in Shakopee. Minnegasco has agreed to provide $80.00 per audit to help fund the home energy check-up portion of the program up to 150 homes. Staff has been in contact with Shakopee Public Utilities to determine if they would also like to participate in the program and match Minnegasco's dollar contribution not to exceed 25 units. Commission Allen questioned the major objective of the home energy check-up program. Mr. Stock stated that the home energy check-up project has four primary goals: 1. A quick practical audit. 2. Installation of basic infiltration measures with hands-on instruction about weatherization techniques and needs. 3. Discussion about sensible major conservation investments and available funding sources, and 4. An opportunity to follow-up to encourage the resident to undertake further weatherization, ask questions, etc. Chairman Ziegler questioned whether or not the City could proceed with home energy check-up program if funding was not granted in conjunction with the Community Energy Council Grant Application. Mr. Stock stated that Minnegasco's contribution would provide sufficient funding to proceed with the home energy check-up program regardless of the status of the Community Energy Council Grant Application. Mr. Stock went on to state that Minnegasco' s contribution was sufficient to cover the costs of a home energy auditor. The Assistant City Building Inspector would be the auditor in Shakopee's case and would require training that is an allowable expense in conjunction with the Community Energy Council Grant Application. Commissioner Allen questioned whether or not the City would focus on target groups for the home energy check-up program. Mr. Stock -- stated that this—has_not--been ..determined—but—that—he was.-_ -- considering offering--the-program--at--a -first come- - first-serve- - basis. He went on to state that the Committee could investigate this issue in greater detail at a future meeting. Mr. Stock stated that the second component of the grant application would provide -funding to implement a demonstration recycling program for two apartment complexes in Shakopee. The Community Energy Council Grant would primarily fund promotional materials to implement the program on a six month demonstration basis. The program would also fund the transportation costs associated with delivery aluminum and steel cans collected by the Shakopee Area Catholic Schools to market. The apartment complexes to be focused on during the dem stration project have not been selected at this time. Mr. Stock reported that the final comp nent of the grant application that staff is recommending nvolves our transit program. Staff is recommending that he grant application request funding to implement a six mont demonstration program which focuses on expanding the dial-a-ri a service to Saturdays between the hou o£ 10 AM and 3 PM. Staff is also requesting funding to promot the implementation % of a reverse van pool program. Grant f s will be requested to pay for start-up costs and dollars to subsi ize both programs for a six month period. Commissioner Schmidt questioned whether the hours on Saturday would be changed. Mr. tock stated that the Saturday hours of operation are simply i ntified f r grant application purposes. The City will be reques 'ng fundi g to operate the dial-a-ride for a five hour per/t, the on aturda Mr. Stock reportedt the tot 1 Community Energy Council Grant Application includihe City of Shakopee's 108 match will be for $16,500. Whenu add a money that we will be receiving from Minnegasco ( $100) and he possible funding from SPDC ($2,000) the total ram bu ge will be in excess of $30,000. Allen/Schmidt moveo re ommen� to City Council that the appropriate City icial be a thorized to submit a grant application to theart nt of En gy and Economic Development for funding under St te' s Comm ity Energy Council Grant Program. Motion cad nanimously. Mr. Stock reportedat staff is reco ending that the dial-a- ride be expanded duthe summer mont In earlier dial-a- ride contract amet, the City of `Shakopee approved the addition of a thirial-a-ride vehicle for a 9 month period. The remaining 3 mos were the option of the City of Shakopee. Now that the schoolar is coming to a close, the Energy and Transportation Comee should consider if it is prudent to implement the 3 monption during the summer months. Mr. Stock reported that based on surveys that were conducted last month, there seems to be enough interest in supporting the expansion of the . dial-a-ride program into_ the. evening hours _ during summer months. :with this in mind,- staffinet with Michael- ---- Williams, Kare Kabs Manager to discuss the possibility of exercising the 3 month option. Mr. Stock reported that Kare Kabs is very interested in working with the City of Shakopee to Mr. Stock stated that the second component of the grant application would provide funding to implement a demonstration recycling program for two apartment complexes in Shakopee. The Community Energy Council Grant would primarily fund promotional materials to implement the program on a six month demonstration basis. The program would also fund the transportation costs associated with delivery aluminum and steel cans collected by the Shakopee Area Catholic Schools to market. The apartment complexes to be focused on during the demonstration project have not been selected at this time. Mr. Stock reported that the final component of the grant application that staff is recommending involves our transit program. Staff is recommending that the grant application request funding to implement a six month demonstration program which focuses on expanding the dial-a-ride service to Saturdays between the hours of 10 AM and 3 PM. Staff is also requesting funding to promote the implementation of a reverse van pool program. Grant funds will be requested to pay for start-up costs and dollars to subsidize both programs for a six month period. Commissioner Schmidt questioned whether the hours on Saturday would be changed. Mr. Stock stated that the Saturday hours of operation are simply identified for grant application purposes. The City will be requesting funding to operate the dial-a-ride for a five hour period on Saturdays. Mr. Stock reported that the total Community Energy Council Grant Application including the City of Shakopee' s 108 match will be for $16,500. when you add the money that we will be receiving from Minnegasco ($12,000) and the possible funding from SPUC ($2,000) the total program budget will be in excess of $30,000. Allen/Schmidt moved to recommend to City Council that the appropriate City officials be authorized to submit a grant application to the Department of Energy and Economic Development for funding under the State' s Community Energy Council Grant Program. Motion carried unanimously. Mr. Stock reported that staff is recommending that the dial-a- ride be expanded during the summer months. In earlier dial-a- ride contract amendment, the City of Shakopee approved the addition of a third dial-a-ride vehicle for a 9 month period. The remaining 3 months were the option of the City of Shakopee. Now that the school year is coming to a close, the Energy and Transportation Committee should consider if it is prudent to implement the 3 month option during the summer months. Mr. Stock reported that based on surveys that were conducted last month, there seems to be enough interest in supporting the expansion of the dial-a-ride program into. the evening hours _ during summer months. With this in mind, staff met with Michael Williams, Kare Kabs Manager to discuss the possibility of exercising the 3 month option. Mr. Stock reported that Kare Kabs is very interested in working with the City of Shakopee to -3 exercise the 3 month option. Staff is recommending that the dial-a-ride be expanded during the summer months (June 8th- Sept. 4th) . The third unit will start at 1 PM and end it' s service hours at 9 PM. The other two vehicles will continue operating on their normal schedules. should ridership deem it necessary to put on a second vehicle during the evening hours, Kare Kabs has stated that they will alter the hours of the operation of the other two units to insure that the needs of our residents are being met. Commissioner weeks questioned whether or not there was adequate funding available in our budget to proceed with expanding the dial-a-ride hours of operation. Mr. Stock stated that the 1987 budget did contain sufficient funds to proceed with the summer hours of operation. Schmidt/Weeks moved to recommend to City Council that the City exercise it' s 3 month option and expand the dial-a-ride service hours until 9 PM, Monday thru Friday for the time period June 8th - Sept. 4th. Motion carried unanimously. Mr. Stock reported that Scott County recently created a Regional Railroad Authority. By doing so, Scott County will be able to maintain control over railroad lines that are abandoned in Scott County. The railroad authority would have right of first refusal for acquiring any abandoned railroad property in Scott County. Scott County took this action in response to Hennepin County' s recent push to establish a light rail line from Minneapolis along the Southwest corridor to Victoria. The newly created railroad authority could also acquire abandoned railroad lines for future trail systems. Mr. Stock discussed the possibility of creating a internal circulator with the Southwest Area Transit Commission. Mr. Stock stated that he has spoken with the Mayor and several Council members and they are concerned about becoming involved with the Southwest Area Transit Commission at this time. Given our more than adequate level of funding, the consensus would seem to indicate that we should continue with our Van Pool Program as it is currently operating. Discussion ensued. The consensus of the Committee was that at a later date when the Southwest Area Transit System has a proven track record, it may be appropriate for the Shakopee Area Transit System to consider the possibility of interfacing with the Southwest Area Transit System. Mr. Stock then presented the Dial-a-ride and Van Pool Monthly Reports for the Committee' s review. . Mr.. Stock also informed the Committee that Carol Schmidt' s Flex Pool was going to be having a party at Clearly Lake Park on June 14, 1987 and that all the Committee members were --invited -to- attend: - - There being no further business, Commissioner Allen/Schmidt moved to adjourn the meeting at 8:30 P.M. Barry A. Stock - - Recording Secretary--- - -- Ia PROCEEDINGS OF THE DOWNTOWN AD HOC COMMITTEE CITY HALL COUNCIL CHAMBERS July 1, 1987 Chairman Laurent called the meeting to order at 7:30 a.m. with the following members present: Terry Forbord, Gary Laurent, Harry Kohler, Jim Stillman, Joe Topic, Bill Wermerskirchen, Pete Sames, Tim Keane, Melanie Kahleck and Liaison Jerry Wampach. Members absent: none. Also present were John Anderson, City Administrator and Barry Stock, Administrative Aide. City hall update and bridge update were added to the agenda as informational items 6b and 6c. Bill Wermerskirchen/Terry Forbord moved to accept the agenda with the above additions. Motion carried. The 3rd sentence of the 3rd paragraph on page 2 of the June 10, 1987 minutes should read Retail Business Persons Assoc. Terry Forbord/Joe topic moved to accept the minutes of the June 10, 1987 meeting as amended. Motion carried. Barry Stock presented Exhibit A with a revised list of 19 regulations for signs in the B-3 zoning district for the Committee to consider. In compiling this list Mr. STock incorporated ideas from the communities of Hastings, Stillwater and Red Wing. In reviewing the proposed new regulations the Committee realizes that all problemswillnot be solved but basically help is needed to clarify the present sign ordinance. The following. changes were suggested in Exhibit A. No. 6) Add "sandwich board not to exceed 8 square feet per sign face on private property." No. 7) Delete the last two sentences of No. 7. Add "or interfere.with public placements in the right of way ^ to the fourth sentence. No. 8) Delete the third sentence in the paragraph. Regulation No. 12 pertaining to internally lit signs was discussed. Pete Sames moved to do as the afore-mentioned cities and exclude internally lit signs. Motion received no second. No. 12) Delete last part of paragraph. Melanie Kahleck/Jim Stillman moved that no single business may have more than two permanent exterior signs per single face excluding nameplates. Store hours on the door are excluded from this ordinance. Motion carried. No. 15 in reference to multiple occupancy structures, was deleted in its entirety. Jim Stillman/Joe Topic moved to recommend the sign ordinance as amended to the Planning Commission . Motion carried. Exhibit B, a new application form for sign permits was reviewed. Signage guidelines would be attached to the application. Final design plans for the downtown redevelopment project were Yeview+d and are available to the public. Bids have been advertised and will be opened Friday, July 10th. A group will be meeting at 9;30 a.m. July 7th at Pablos to discuss changing hours on some of the parking spaces in the SXbrie.nue parking lot. John Anderson informed the Comat the contr ctors for downtown redevelopment program will work from 6 a.m. to 8 p.mrees will n ed to be relocated and he said the Committee should be aware thatntly inst lled curb and gutter will have to be replacec Staff is working with the D.N.R. trai he at the new bridge site. One option is to leave the old Holmes Street piand b d a pedestrian bridge at that location rather than include a pedestrian walkew br' e. Melanie Kahleck/Pete Sames movjourn at 9: a.m. Motion carried. dbs A group will be meeting at 9:30 a.m. July 7th at Pablos to discuss changing hours on some of the parking spaces in the Second Avenue parking lot. John Anderson informed the Committee that the contractors for downtown redevelopment program will work from 6 a.m. to 8 p.m. Some trees will need to be relocated and he said the Committee should be aware that some recently installed curb and gutter will have to be replac. Staff is working with the D.N.R. on a trail head at the new bridge site. One option is to leave the old Holmes Street pilings in and build a pedestrian bridge at that location rather than include a pedestrian walk on the new bridge. Melanie Kahleck/Pete Sames moved to adjourn at 9:45 a.m. Motion carried. dbs 13 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on June 1, 1987 at 4:30 P.H. in the Utilities meeting roan. MEMBERS PRESENT: Commissioners Kirchmeier and Cook. Also Manager Van Bout and Liaison Wampach. Secretary Menden and Commissioner Kephart were absent. Motion by Cook, seconded by Kirchmeier that the minutes of the May 4, 1987 regular meeting be approved as kept. Motion carried. BILLS READ: City of Shakopee 20,032.00 ABM Equipment 43.69 American Public Power Association 1,706.06 American Public Power Association 1,200.00 Auto Central Supply 55.98 Border States Electric Supply 5,020.00 Burmeister Electric Company 190.77 Carlson Hardware Co. 34.74 City of Shakopee 852.74 Minnesota Municipal Utilities Association 800.00 Davies Water Equipment Co. 108.88 Ditch Witch of Minnesota, Inc. 58.00 Dunnings Hardware, Inc. 17.51 Feed Rite Controls, Inc. 1,167.93 Glenwood Inglewood 12.85 Graybar Electric Supply, Inc. 903.65 Hennen's ICO 6.00 Jaspers, Streefland and Co. 6,500.00 Ken's Steel Door Repair Service 83.11 Leef Bros. , Inc. 20.00 Locators and Supplies 194.50 Ken Menden 15.20 Minnesota Municipal Utilities Association 110.00 Minnesota Municipal Utilities Association 255.00 Minnesota Safety Council 60.00 Minnesota Valley Testing Labs, Inc. 13.81 Northern States Power Co. 1,100.90 Ted Neisen 104.55 Pitney Bowes 349.75 Reynolds Welding Supply Co. 13.42 Terry Roquette 48.83 Schoell and Madson, Inc. 5,414.43 Scott County Sheriff Communications 417.35 Shakopee Public Utilities Commission 209.74 Tam Siebenaler 38.85 Siehndel Construction 433.50 Southwest Suburban Publishing, Inc. 158.91 Starks Cleaning Service 53.40 State of Minnesota Department of Employee Relations 20.11 Stammer Farm and Garden Supply 28.15 Suel Business Equipment 7.81 Truck Utilities and Mfg Co. , Inc. 20.69 T & R Service 20.00 . Louis Van Bout 48.61 Voss Electric Company 176.64 Ted Neisen 140.95 Motor Parts Service Co. , Inc. 7.61 Dean Smith Trenching, Inc. 165.00 Northern States Power Co. 232,942.58 Motion by Kirchmeier, seconded by Cook that the bills be allowed and ordered paid. Motion carried. Barry Stock, administrative assistant for the City of Shakopee, was present for a home energy checkup based on participation from Minnegasco and the Shakopee Public Utilities and partial funding through the Community Energy Council Grant Program. A discussion followed. Motion by Kirchmeier, seconded by Cook that the Shakopee Public Utilities participate in the hone energy checkup program sponsored by the Shakopee Energy Transportation Committee and will contribute up to $2,000.00 towards the program for homes of the Shakopee Public Utilities Commission customers with electric heat and that priority be given based upon two criteria. 1. Senior Citizens or those customers on energy assistance and 2. based on the age of the home (older homes be given 1st priority) and that each audit not to exceed $80.00 per home. Motion carried. Secretary Menden arrived and took her seat. A letter from Mr. Edward Gilles, Paul Bunyan Tree Service, regarding the tree trimming policy of the Shakopee Public Utilities Commission was discussed. Mr. Gilles was present for the discussion which was heated at times, when various charges were made. Motion by Cook, seconded by Kirchmeier to acknowledge receipt of a letter from Western Tank and Tower dated May 8, 1987, regarding the bidding on the golf tee water tower painting and place letter on file. Motion carried. Manager Van Bout reported on the status of the accident involving a Shakopee Public Utilities vehicle on Canterbury Road. Change order $1 for mechanical and electrical construction improvement on Well M7 dated April 10, 1987 was presented for approval and signature by the Commission President. The contracts for the previously awarded lancscaping projects were also presented for signature. Manager Van Bout informed the Commission of an upcoming meeting of the Fireflow Committee for discussion of new data received from Mr. Arnie Olson. The new plats presented for May, 1987 were the Golf Course and the Starwood project. Neither plat had water plans had water plans finalized yet. There were three fire calls for a total of 2 man hours for the month of May, 1987. 3 L� There were no lost time accidents for May, 1987. The next regular meeting of the Shakopee Public Utilities Commission will be held on July 6, 1987 at 4:30 P.M. in the Utilities Meeting roan. Motion by Cook, seconded by Kirchmeier that the meeting be adjourned. Motion carried. n Barbara Henden, Cosmi!mton Secretary Minutes Industrial Commercial Commission Shakopee, Minnesota July 1, 1987 MEMBERS PRESENT: Tim Keane James Plekkenpol Al Furrie Todd Schwartz MEMBERS ABSENT: Don Koopman Jane DuBois Bud Berens STAFF PRESENT: Barry Stock, Administrative Assistant Chairman Keane called the meeting to order at 5:05 P.M. Furrie/Schwartz moved to approve the minutes of the May 6, 1987 meeting as kept. Motion carried unanimously. Economic Development Incentive Report Chairman Keane stated that the Scottland Corporation was in the process of conducting a survey of several industrial parks in the area to determine what economic incentives are being offered to attract new development. The communities being surveyed at this time include Lakeville, Chanhassen, Chaska and Savage. Mr. Keane stated that the results of the survey have not been tabulated at this time and that he would be prepared to present them to the ICC at their next meeting. Mr. Keane briefly discussed several of the incentives being provided by Chaska including land write downs and the City' s payment of the developments taxes for the first three years of the development' s life. Discussion ensued. Consensus of the committee was that the City should not give away free land or rent free space but that a greater effort should be made to encourage and attract new industrial development to the Shakopee area. The Committee agreed to wait for the results of Scottland' s survey prior to making any recommendations in regard to this issue. Brainstorming Session Chairman Keane stated that he had received a list of ideas from Jim Plekkenpol and would like to discuss them with the ICC. Mr. Plekkenpol stated that his first idea was to have an ICC sponsored "allCity picnic and softball tournament" . Each civic and community organization would be invited to attend. Everyone would be responsible for bringing their own food and beverage. This type of activity would help .build comraderie between each organization. Mr. Plekkenpol stated that when he conceived of this idea he did not realize the City had an annual committee picnic. The second idea suggested by Mr. Plekkenpol as to have the ICC sponsor an "all City workshop" . The Co ttee could invite governmental and civic organizations to articipate with the purpose of informing groups and committees of the issues and - pulling together to build group consensus d resolution towards a commitment. Lecture topics could i dude the following: Vision of the future, City fisca workshop, Downtown redevelopment, etc. Following the lectur s, individuals could break-up into groups and have round able discussions. Each group would be responsible for preparing a consensus resolution of the group stating their position o the issue. Each group would then report on their resolution and the ICC Chair could present a critique and summary of the meeting, concluding with request for a commitment to an overa 1 resolution of those in attendance. Discussion ensued. It was the consens s of the group t at it was too late in the year to implement th picnic and sof all tournament idea. Mr. Furrie felt that the w kshop idea wa a good one and that it fit in well with the ICU s g al o£ creat' g various subcommittees of the ICC. Mr. Keane sta d that pe haps the ICC could develop a set of monthly round table iscussi s which focused on various issues within the community. Mr. K ane suggested that we work to hold a round table discussi i August with the industrial leaders. It was the consensu of the group that this was a good idea and that it should be p r ued immediately. Discussion ensued on where and when the ev nt would be held. Consensus of the group that the discussion sho d be held outside of City Hall and that some type of food and ev age should be provided. Mr. Keane volunteered to check with he nterbury Inn to see if they could provide facilities fo thi event. Mr. Plekkenpol volunteered to check to with t K.C. 11 to see if they could also accommodate this type of event Mr. Stock would be responsible for finalizing t e locatio and coordinating the event. It was the consensus the group o hold the first round table discussion on August th at 5:30 P. . It was also the consensus of the group that t e ICC Committe should meet at 5:00 to discuss meeting format pr or to the worksh Mr. Stock would be responsible for maili g an invitation to each of the industries located within o community. The purpose of the round table discussion wou d be to discuss and ssss,,,,hare ideas that will help to improve re ations between the share and the industrial sector of our community and the ov rall economic environment in Shakopee. - Mr. Keane suggested that a ICC hold a meeting on July 22nd at the racetrack. At that time the Committee could agree on the final plans for the f rst round table discussion, review Scottland' s industrial park incentive survey and receive an update on how the Star City marketing presentation went. Mr. Stock stated that he will be sending the ICC members a memo packet providing more details on the July 22nd meeting. Mr. Stock then gave a brief economic development update. The second idea suggested by Mr. Plekkenpol was to have the ICC sponsor an "all City workshop" . The Committee could invite governmental and civic organizations to participate with the purpose of informing groups and committees of the issues and pulling together to build group consensus and resolution towards a commitment. Lecture topics could include the following: Vision of the future, City fiscal workshop, Downtown redevelopment, etc. Following the lectures, individuals could break-up into groups and have round table discussions. Each group would be responsible for preparing a consensus resolution of the group stating their position on the issue. Each group would then report on their resolution and the ICC Chair could present a critique and summary of the meeting, concluding with request for a commitment to an overall resolution of those in attendance. Discussion ensued. It was the consensus of the group that it was too late in the year to implement the picnic and softball tournament idea. Mr. Furrie felt that the workshop idea was a good one and that it fit in well with the ICC' s goal of creating various subcommittees of the ICC. Mr. Keane stated that perhaps the ICC could develop a set of monthly round table discussions which focused on various issues within the community. Mr. Keane suggested that we work to hold a round table discussion in August with the industrial leaders. It was the consensus of the group that this was a good idea and that it should be pursued immediately. Discussion ensued on where and when the event would be held. Consensus of the group that the discussion should be held outside of City Hall and that some type of food and beverage should be provided. Mr. Keane volunteered to check with the Canterbury Inn to see if they could provide facilities for this event. Mr. Plekkenpol volunteered to check to with the K.C. Hall to see if they could also accommodate this type of event. Mr. Stock would be responsible for finalizing the location and coordinating the event. It was the consensus of the group to hold the first round table discussion on August 5th at 5:30 P.M. It was also the consensus of the group that the ICC Committee should meet at 5:00 to discuss meeting format prior to the workshop. Mr. Stock would be responsible for mailing an invitation to each of the industries located within our community. The purpose of the round table discussion would be to discuss and share ideas that will help to improve relations between the City and the industrial sector of our community and the overall economic environment in Shakopee. ' Mr. Keane suggested that the ICC hold a meeting on July 22nd at the racetrack. At that time the Committee could agree on the final plans for the first round table discussion, review Scottland' s industrial park incentive survey and receive an update on how the Star City marketing presentation went. Mr. Stock stated that he will be sending the ICC members a memo packet providing more details on the July 22nd meeting. Mr. Stock then gave a brief economic development update. Discussion ensued on the following projects: Starwood, Heritage Development, Meritor Development, Stonebrooke Development, Hauer' s Fourth Addition and the Downtown Project. Furrie/Schwartz moved to adjourn the meeting at 6:50 P.M. Motion carried unanimously. Barry Stock Recording Secretary /5 Note Meeting Time: 5:00 P.M. TENTATIVE AGENDA Industrial Commercial Commission Canterbury Downs July 22, 1987 Chrmn. Keane Presiding 1. Call to order at 5:00 P.M. 2. Approval of the minutes - July 1, 1987 3. Economic Development Incentive Report - To be handed out at the meeting. 4. Tentative Agenda - ICC Roundtable Meeting - August 5, 1987 5. Star City Approvel - Update 6. Economic Development - Update a. Starwood - Public Hearing - July 30, 1987 b. Stonebrook Development - Final PUD appproval granted July 14, 1987 7. Informational Items: a. Todd Schwartz Resignation b. Reading for the Stars C. Burnsville Convention Center Plans 8. Other Business a. b. 9. Adjourn Barry A. Stock Administrative Assistant CITY OF SHAKOPEE CITY BOARD OPENINGS The City of Shakopee has an opening on the Industrial Commercial Commissionthe Energy and Transportation Commit- tee and on the Community Recreation Board due to recent resignations. The Industrial Commercial Commission meets the 2nd Wed- nesdaof the Committee meets othe 3rdnth at5Thu0rsday�ofhthe te nmonthaat 7:30spp.m. andn the Community Recreation Board meets the 3rd Monday of the month at 6 :30 p.m. in invited ntonsubmit ra sresume to MayoroEldon n anReinke,of the cCity tHallis 129 East First Avenue, by July 31st. For further information call 447-3650 or 445-2742. /7 Administrative Policy No. 76 July, 1987 In new residential housing developments, building permits will be issued only when the City Engineer determines that the street adjacent to the lot of which building ildg permit thappli ationeern is When submitted is substantiallycomplete . deems that the street is substantially complete , thereby providing adequate access for fire and safety protection as well as access for inspection, a building permit may be issued. Any Cpermit issued ertificateof occupancy wistipulation will be issued until the street is fully completed. If a building permit is issued prior to completion of the adjacent street and/or final site grading, additional survey work ortBuildingdInspeuctor a for the ay be controlquired bof the buildingthe s Engineer site. AUTHORITY DERIVED FROM Section V.(D) of Developers Agreement. Jo �Ade'rc 6;,14y Administrator THIS POLICY IN ADDITION TO POLICY DATED 7/20/82. sup, uk YL -- �Sn �s3.<� Per�rs•f. e%.p� �./� /oa� .;Sase, Vi/e, - ..tf,/.'fes `Toad, �us� 6e Lorre.' lo-i- V. Plan "A" Imnrovements 17 (A) Construction Plan and ADoroval Thereof The Developer wui engage, at Developer- s expense, a duly registered professional civil engineer authorized to practice within the State of Minnesota to prepare detailed plans , specifications , and a cost estimate for com- plete installation of all Plan A improvements ,- in accordance with City Design Criteria and Standard Specifications and submit same to City Engineer (and Shakopee Public Utilities Manager, when re- quired) for written approval prior to commencement of construction. (B) Develooer The Developer shall submit to the City eltner cash, or a certified letter of credit approved the City Attorney, made payable to the City of Shakopee upon which the City may draw, or per bond approved by the City Attorney, in the amount of 125% of the total project (as approved by the Shakopee . City Engineer) including the costs of City inspection , and administration, , saidcash, certified letter of credit, or performance bond to be submitted when this agreement is executed. The City is hereby authorized to draw against the said cash, certified - letter of credit, or performance bond as provided in.Paragraphs V (F) and VIII (D) . (C) C=Dletion of Street Light Improvements For purposes of releasing this aeveiopers agreement and issuing a certificate of occupancy (conditional or permanent) , the City shall consider the Street Light Improvements approved upon the developer entering into an agreement with Shakopee Public Utilities and paying any moneys required by the Utilities at that time. (D) Building Permits The City may issue building permits wnen requirea improvements are substantially complete, as determined by the City Engineer; however, no per- manent certificate of occupancy shall be issued until all of the required improvements are completed and approved by the City Engineer, or until this agreement is replaced with a letter of understanding and- a letter of credit in the amount of 125; of the City Engineer' s estimate of the cost of work remaining to be constructed as provided in VIII (D) , which replacement shall be approved by the City Council. (E) Park Fund No building permit shall be issued for any 1ot - itnin the proposed subdivision until any and all payments to the Shakopee Park Fund in lieu of land dedication as provided in Paragraph IX have been made. (F) Administrative and Technical Costs The Developer agrees to pay the City toe actual administrative and inspection cost of the project. An estimate of such costs will be prepared by the City Engineer. Subject Substantially Complete (Improvements from Developers Agreement) Date Adopted: July 20, 1982 17 —) Source of Authority: Administrator MEMO TO: Judith S. Cox City Clerk FROM: H. R. Spurrier City Engineer RE: Developer's Agreements DATE: May 6, 1902 Pursuant to our earlier meeting, a definition of "substantially complete" was requested. "Substantially complete" when used in reference to sanitary sewer, shall mean that the sanitary sewer system has been installed, tested and accepted by the City Engineer in accordance with the City of Shakopee Design Criteria and Standard Specifications. "Substantially complete" when used in reference to watermain and the electric system shall mean that the water system and electric system has been installed and accepted by Shakopee Public Utilities. _ "Substantially complete" when used in reference to roadway improvements shall mean that all subgrade preparation has been completed and that a minimum of one-half the structural section of the roadway has been installed and accepted by the City Engineer. "Substantially complete" when used in reference to storm sewer improvements shall mean that the storm sewer system, at a minimum, must mitigate any Potential damage to property caused by a major storm which has a 1.0 percent chance of occurrence. The City Engineer may require the developer or property owner to furnish a drainage report by a registered engineer which would analyze interim conditions. Should you have any other questions regarding the meaning of "substantially complete" as it relates to improvements covered by the Developer's Agreements Please contact me. HRSipw cc to Council as info item July 20th Bo will be incorporating it in his revised standards & specifications this year. /8" MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Chaska Dial-A-Ride DATE: July 17, 1987 Introduction During the last few weeks, staff has met with the Transportation Administrator from the Southwest Area Transit (SWAT) Commission to discuss the possibility of expanding the Shakopee Dial-A-Ride service to the Chaska Area. On July 16, 1987 the Energy and Transportation Committee met to discuss in greater detail the pros and cons of extending our Dial-A-Ride service to the Chaska area. Background On January 1, 1987 the communities of Chaska, Chanhassen and Eden Prairie began operation of their opt Out program. The SWAT Commission did not separately bid the components of their transit system. For example, in Shakopee we have a separate contract for our Van Pool and Dial-A-Ride programs. In the communities of Chaska, Chanhassen and Eden Prairie there is a blanket contract with the MTC to provide both the commuter, internal circulator and Dial-A-Ride services. This situation has created several problems for the SWAT Commission. The most significant problem involves the Dial-A- Ride service in Chaska, this service is being subcontracted out by the MTC to another provider. At this time, the Chaska Dial-A- Ride is averaging less than 10 passenger trips per day. The subsidy per passenger trip for the Chaska Dial-A-Ride is in excess of $30. 00. Recognizing that this subsidy per passenger trip and the contract arrangement that exists between the SWAT Commission and the MTC for the Dial-A-Ride service in Chaska is not an equitable arrangement, the Transit Administrator has contacted the City of Shakopee to determine if it would be possible to work out an arrangement in which our Dial-A-Ride service also serviced the community Chaska. Staff has been in contact with our Dial-A-Ride contractor and they are interested in pursuing the potential expansion of our Dial-A-Ride service. I have made it clear to the SWAT Administrator that the City of Shakopee would not be interested in pursuing this issue if it were to diminish service to our residents or cost our service in terms of dollars. I have even proposed that we could charge the SWAT Commission a little bit more than their actual Dial-A-Ride costs for the City of Shakopee' s administration of the program if we choose to pursue this issue. Due to the complex nature of this issue, the exact specifics of any arrangement be een the City of Shakopee and the SWAT Commission have not n worked out at this time. However, both staff and the Energy an Transportation,( Committee believe that we can work out an arrange nt in whiy�h both communities benefit. However, staff would like note that there are many legal hurdles that the SWAT Commi ion will have to address in regard to their existing MTC contr ct and potential joint powers agreement with the City of Shak ee for theprovisionof transit service. If you have any strong feelings in gard to this issue pro or con, please call me. Rememb$$¢r, bot staff and the Energy and Transportation Committee will oppos to any proposal that will adversly affect the inancial o serviceability of our existing Dial-A-Ride Program i I Due to the complex nature of this issue, the exact specifics of any arrangement between the City of Shakopee and the SWAT Commission have not been worked out at this time. However, both staff and the Energy and Transportation Committee believe that we can work out an arrangement in which both communities benefit. However, staff would like to note that there are many legal hurdles that the SWAT Commission will have to address in regard to their existing MTC contract and potential joint powers agreement with the City of Shakopee for the provision of transit service. If you have any strong feelings in regard to this issue pro or con, please call me. Remember, both staff and the Energy and Transportation Committee will be opposed to any proposal that will adversly affect the financial or serviceability of our existing Dial-A-Ride program. MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: ICC Roundtable Meetings DATE: July 17, 1987 Introduction and Background: In an effort to build and maintain a- strong working relationship between the City of Shakopee and the industrial providers in our community, the Shakopee ICC is planning on holding a series of roundtable meetings with various sectors of our community. The first roundtable meeting is scheduled for August 5, 1987. The meeting will be held at the Canterbury Inn and will be sponsored by the ICC. It is the hope of the ICC that these meetings will generate discussion and ideas that can be implemented to improve the industrial sector within our community. The ICC hopes to hold roundtable meetings on a quarterly basis with other secotrs within the community. The cost for these meetings will be credited to the ICC Budget. The total annual cost for this program is not expected to exceed $1000.00. (i MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: star City Marketing Presentation and Update DATE: July 17, 1987 Introduction: On July 15, 1987 the City of Shakopee completed the final hurdle of the star City application process. Staff is confident that we will be receiving notification of Star City approval by the August 4, 1987 Council meeting. Background: The Shakopee Industrial Commercial Commission and City staff have been working for the past three years on receiving Star City designation. The marketing presentation on July 15, 1987 consisted of City staff and industry representatives making a formal presentation to a hypothetical industry that was interested in locating in Shakopee. The presentation went fairly smooth when one considers the short time period - (one week) in which we had to put together the proposal. Everyone involved in preparing for the marketing presentation learned something new about what we have to offer in Shakopee. Upon our formal approval as a Star City, it would be appropriate for the City of Shakopee to host an awards presentation so that we can formally be presented with our award. The Shakopee Industrial Commercial Commission will be coordinating this event. The Department of Energy and Economic Development strongly suggests that this event be highly published. while it is not unique any more for a community to be designated as a Star City, recognizing the competitive environment in which we are located .for attracting industrial and commercial developers, anything that can draw attention to our area should be pursued with energy and optimism. MEMO TO: John K. Anderson, City Administrator FROM: Barry K. Stock, Administrative Assistant RE: Community Energy Council Grant Application - Update DATE: July 17, 1987 Introduction• On June 2, 1987, the Shakopee City Council authorizedthe appropriate City officials to submit a grant application to the Department of Energy and Economic Development (DEED) for funding under the State' s Community Energy Council Grant Program. Background: On July 16, 1987 I was informed by representatives from the Department of Energy and Economic Development that the City of Shakopee' s Community Energy Council Grant application was approved as submitted. (See attachment #1) The program application as approved included funding for the implementation of a home energy check-up program that will reach 175 homes in Shakopee. The grant application also included funding to implement a demonstration recycling program for two apartment complexes-. The third component of the grant application included funding to expand our Dial-A-Ride Program to Saturdays on a six month demonstration basis and implementation of a reverse Van Pool Program. The total grant application funding request was for $15 ,000.00. The City' s 10% local match will be funded through an inkind contribution on the part of the City. (Space rental and utility cost for City staff located in City hall. ) The City will also be receiving $12,000 from Minnegasco and possible funding from Shakopee Utilities in the amount of $2,000. The total program budget will be in excess of $30,000. 00. Since the City's match is being provided through an inkind contribution, the City will have no financial outlay in conjunction with the Community Energy Council Grant Program. The majority of the program elements discussed are likely to begin later this fall. If you have any questions regarding the Community Energy Council Grant Program application approval, please feel free to call me. MINNESOTA Department of P JUL ; ?1981 —�7;P- Public Service r Energy Division 900 American Center (612)2%5120 150 East Kellogg Boulevard St.Paul,Minnesota 55101 July 16, 1987 Mr. Barry A. Stock Admin istra ive Assistant 129 East F st Avenue Shakopee, Mi esota 55379 Dear Mr. Stock: Your Community Ener Council Gran Application has been reviewed and the Review Committee recommenda ion has been affirmed by the Minnesota Department o Public Se vice. We are pleased to announce that your proposal will a funde as soon as we receive assurance that the Energy Council is t statutory requirement of having representatives of labor, s 11 business, low/moderate income, seniors and volunteers, and a oon as the City demonstrates to the Department that it has secured 1 available Metropolitan Council waste abatement funds the ro' ct. We will process a grant agre nt as on as we receive the necessary documentation. Your application demonstrat s the talentth communities can bring to the solution of local a rgy problems. If you have any questions r desire any assistan please call me at (612) 297-3602. Sincerely, - - I � Mark Schoe aum, Manager Governor's Community Energy Program MS:Jw cc: Tony Perpich Marsha Battles-Jenks AN EQUAL OPPORTUNITY EMPLOYER deo MINNESOTA x Department of E au" 1 71981 Public Service Energy Division 900 American Center 161212965120 150 East Kellogg Boulevard St,Paul.Minnesota 55101 July 16, 1987 Mr. Barry A. Stock Administrative Assistant 129 East First Avenue Shakopee, Minnesota 55379 Dear Mr. Stock: Your Community Energy Council Grant Application has been reviewed and the Review Committee's recommendation has been affirmed by the Minnesota Department of Public Service. We are pleased to announce that your proposal will be funded as soon as we receive assurance that the Energy Council meets the statutory requirement of having representatives of labor, small business, low/moderate income, seniors and volunteers, and as soon as the City demonstrates to the Department that it has secured all available Metropolitan Council waste abatement funds for the project. We will process a grant agreement as soon as we receive the necessary documentation. Your application demonstrates the talent that communities can bring to the solution of local energy problems. If you have any questions or desire any assistance, please call me at (612) 297-3602. Sincerely 4choe �7 Mar , Manager Governor's Community Energy Program MS:jw cc: Tony Perpich Marsha Battles-Jenks AN EQUAL OPPORTUNITYEMPLOYER fie: TENTATIVE AGENDA ADJ .REG.SESSION SHAKOPEE, MINNESOTA JULY 21, 1987 Mayor Reinke presiding 11 Roll Call at 7 :00 P.M. 2] Recess for H.R.A. Meeting 3] Re-convene 4] Liaison Reports from Councilmembers 53 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 63 Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *73 Approval of Minutes of June 22nd and 30th, 1987 8] Communications: *a] Shakopee Chamber of Commerce re: sidewalk sales b] Stan Ockwig, General Manager, Canterbury Inn re: allowing the serving of liquor starting at 10:00 A.M. Sundays c] Mike Felix re: Portable Sales Office 9] Public Hearings: None 10] Boards and Commissions: Planning Commission: a] Rezoning of property N. of Bluff Ave. from Fillmore to Marschall Road from R-3 to B-1 b] Preliminary Plat of Eagle Creek Junction 2nd Add-n. , lying S. of CR-16 and W. of CR-17 Downtown Ad Hoc Committee : *c] Second Avenue Parking Lot 111 Reports from Staff: [Council will take a 10 minute break around 9:003 a] Amend 1985 Loan Agreement With Toro Co. Re: 1985 $3.5 Million Industrial Revenue Bond Issue - Res. No. 2764 b] Memorial Park Lighting/Entrance Gate c] Family Chow Mein On Sale 3. 2 Beer License - memo on table d] Shakopee Jaycees On Sale 3.2 Beer License - memo on table e] T. H. 169 Bridge and Mini Bypass TENTATIVE AGENDA July 21, 1987 Page -t- il] Reports from Staff continued: f] Met Council 's (Planning for the Region's Future) g] Approve Bills in Amount of $1 ,823.033 *h] Recording Secretary Employment Agreement *i] Patrolman Clark - Completion of Probation *j] Senior Community Services Employment Program k] 1988 Strategic Planning Goals *1] U. S. Fish and Wildlife Hunting Request 12] Resolutions and Ordinances: *a] Res. No. 2761 - Declaring Adequacy of Petition and Ordering Preparation of Report on Marschall Rd. Sanitary Sewer Project - 1987-4 *b] Res. No. 2762 - Ordering Improvement and Preparation of Plans for Marschall Rd. Sanitary Sewer Project - 1987-4 c] Res. No. 2763 . Declaring Cost to be Assessed and Preparation of Proposed Assessments for 13th Ave. St. Construc- tion E. of CR-89 Project - 1986-9 d] Ord. No. 221 - Amending City Code Requiring Grading Permits 131 Other Business: a] 1988 Budget Calendar b]� G z� G .Qaoraznuei p� l =.2 141 Adjourn to Tuesday, July 28, 1987 at 7:00 P.M. John K. Anderson City Administrator TENTATIVE AGENDA ADJ .REG.SESSION SHAKOPEE, MINNESOTA JULY 21 , 1987 Mayor Reinke presiding 11 Roll Call a\CITY 21 Recess for A. ing i 3] Re-convene / 4] Liaison Repouncilmembers 5] RECOGNITIONUNCIL OF INTERESTED C IZENS 61 Approval of Consent Bu,iness - (All items isted with an asterick are considered to be outine by the City Council and will be enacted by one motion. There will be n separate discussion of these items unless a Co ncilmember so equests, in which event the item will be removed from the cons nt agenda andconsidered in its normal sequence on the agenda. *71 Approval of Minutes of June 2 nd and 3 th, 1987 81 Communications: *a] Shakopee Chamber of Commer sidewalk sales b] Stan Ockwig, General Manage Canterbury Inn re: allowing the serving of liquor starting t 10:00 A.M. Sundays c] Mike Felix re : Portable Sale ffice 9] Public Hearings: None 10] Boards and Commissions: Planning Commission: a] Rezoning of property N. of Bluff Ave. rom Fillmore to Marschall Road from R-3 to B-1 b] Preliminary Plat of E gle Creek Junction 2nd Add'n. , lying S. of CR-16 and W. of CR- 7 Downtown Ad Hoc Committ *c] Second Avenue Park' g Lot 11] Reports from Staff: [Cc ncil will take a 10 minute break around 9:001 a] Amend 1985 Loan greement With Toro Co. Re: 1985 $3.5 Million Industrial Re enue Bond Issue - Res. No. 2764 b] Memorial Park ighting/Entrance Gate c] Family Chow. M6in On Sale 3.2 Beer License - memo on table d] Shakopee Jaycees On Sale 3.2 Beer License - memo on table e] T. H. 169 Bridge and Mini Bypass TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Special Session July 21, 1987 Chairperson Leroux presiding 1. Roll Call at 7: 00 P.M. 2. Approve Special Call 3. Approval of Minutes of June 16, 1987 4. Potential Downtown Redevelopment Project 5. Status Report on the Bakken Project 6. Other Business 7. Adjourn Dennis R. Kraft Executive Director PROCEEDINGS OF THE HOUSINGANDREDEVELOPMENT AUTHORITY SPECIAL SESSION JUNE 16, 1987 Chairman Leroux called the meeting to order at 8:15 p.m. with Comm. Wampach, Vierling, Lebens and Clay present. Also present were Mayor Reinke, John Anderson, City Administrator; Dennis Kraft, Executive Director; Douglas Wise, City Planner; Kenneth Ashfeld, City engineer; Judith Cox, City Clerk; and Julius A. Coller, II, City Attorney. Lebens/Clay moved to accept the special call. Motion carried unanimously. Lebens/Wampach moved to approve the minutes of June 2, 1987. Motion carried unanimously. Dennis Kraft, Executive Director, addressed the potential exercise of the option to purchase the former women' s prison from the State of Minnesota. He reviewed the salient events which have occurred to date relative to the potential development of this property. The Executive Director also indicated that in an informal discussion the Planning Commission indicated- an unwillingness to rezone the subject property to accomodate the development which was proposed by Kenford Development. Kenford Development subsequentlyindicated that they were no longer interested in developing the subject property at this time. It was also indicated that there were no other prospective developers showing an interest in the property at this time. Lebens/Vierling offered Resolution No. 87-3, A Resolution Authorizing the Declination of an offer to Purchase Real Property from the State of Minnesota. Roll Call: Ayes: Unanimous Noes: None Motion carried. Clay/Lebens moved to adjourn. Motion carried unanimously. Meeting adjourned at 8:30 p.m. Dennis Kraft Executive,�ir¢ctpr/ Carol Schultz Recording Secretary - q MEMO TO: Shakopee Housing .and Redevelopment .Authority FROM: Dennis R. Kraft, Executive Director RE: Potential Downtown Redevelopment Project DATE: July 17, 1987 Introduction- A local developer has expressed an interest in constructing an office/professional building on the former site of the Pelham (Merchants) Hotel in downtown Shakopee. Background: Mr. David Brown. has submitted a letter to the Housing and Redevelopment Authority (HRA) asking for consideration in the issuance of tax increment financing for a project which is located on the North side of Second Avenue between Lewis and Sommerville Streets. Most of the subject properties are currently vacant and was the site of the former Pelham Hotel. There is also a 60' x 71' parcel which is located immediately East of the Pelham site which is owned by Mr. Leo McGovern. The total area of both parcels is approximately 21,442 square feet. (Attached is a letter submitted by Mr. Brown. ) The property is currently zoned B-3, central Business District. The vacant property is currently owned by Mr. Gene Brown. The parcel owned by Mr. McGovern is for sale and asking price is $90,000. Redevelopment of this parcel in an appropriate manner would positively impact the downtown area and would both compliment and be complimented by the recently approved downtown street and streetscape improvement project. The concept proposal discusses the construction of a 7,000 sq. ft. to 12,000 sq. ft. office and professional building. (For purposes of calculation an area of 10,000 sq. ft. can be used. ) Problems which have surfaced in relation- to this proposed project at this time include: 1) Mr. McGovern wants $90,000 for his parcel and this appears to be relatively expensive. Assuming a demolition cost of $10,000, the McGovern parcel would cost $100,000 as cleared land or approximately $23. 50 per square foot. Mr. Brown has indicated that the McGovern parcel is not essential to the project but he thinks it would be desirable. The auto repair facility which is currently operated by Mr. McGovern is not particularly compatible with the downtown redevelopment project. Also a auto repair establishment is not a permitted or conditionally permitted use in the B-3 zone. Mr. Brown indicated that the rates of good quality office space in the eastern part of built-up Shakopee (along Marschall Road) range from $9.00 - $13.00 per square foot and rental rates in Downtown Shakopee range from $4.00- $7.00 per square foot. Mr. Brown is of the opinion that a target rental rate of $8.50 - $9.50 per square foot would be reasonable and necessary to attract goo& quality tenants. Mr. Brown is of the opinion that cJhw truction costs would make it difficult to offer space at $ 0 - $9.50 per square foot and still break even. Mr. Brown woul like to determine ifa BRA would consider using tax increm nt financing to proveconomic assistance to the project. At this time much tax increment financing is neede has not been detened. If the BRA is interested in pursu' ng this conceptther additional time will be devoted to oviding more ailed information on. this project. Recommendations: It is recommended that the discuss the project with Mr. Brown and the BRA staff and det ineif there is interest in pursuing this concept further. there is interest the staff should be directed to work with Mr. Brown and attempt to conceptualize the project in greater etail. Alternatives: 1. Direct the staff to work with Mr. rown in pursuing this project subsequent to BRA interest in he concept. 2. Inform Mr. Brown that the HRA does not w' sh to consider the use of tax increment financing for a p oject such as has been proposed at this time. Action Requested: Move to either approve or disapprove th concept as requested by Mr. Brown and instruct the Executive D Rector to so inform Mr. Brown of the BRA decision. Z Mr. Brown indicated that the rates of good quality office space in the eastern part of built-up Shakopee (along Marschall Road) range from 89.00 - $13.00 per square foot and rental rates in Downtown Shakopee range from 84.00- $7. 00 per square foot. Mr. Brown is of the opinion that a target rental rate of $8.50 - 89.50 per square foot would be reasonable and necessary to attract good quality tenants. Mr. Brown is of the opinion that construction costs would make it difficult to offer space at 88.50 - 89.50 per square foot and still break even. Mr. Brown would like to determine if the HRA would consider using tax increment financing to provide economic assistance to the project. At this time how much tax increment financing is needed has not been determined. If the HRA is interested in pursuing this concept further additional time will be devoted to providing more detailed information on, this project. Recommendations: It is recommended that the HRA discuss the project with Mr. Brown and the HRA staff and determine if there is interest in pursuing this concept further. If there is interest the staff should be directed to work with Mr. Brown and attempt to conceptualize the project in greater detail. Alternatives: 1. Direct the staff to work with Mr. Brown in pursuing this project subsequent to HRA interest in the concept. 2. Inform Mr. Brown that the HRA does not wish to consider the use of tax increment financing for a project such as has been proposed at this time. Action Requested: Move to either approve or disapprove the concept as requested by Mr. Brown and instruct the Executive Director to so inform Mr. Brown of the HRA decision. David G. Brown 3 ` 322 W. 5th Avenue Shakopee, Minn. - 55379 July 16, 1987 Dennis Kraft Executive Director of the Housing and Redevelopment Authority City of Shakopee 129 E. 1st Avenue Shakopee, Minnesota 55379 RE: Proposed Development Dear Dennis, I am interested in building an office/professional building on the former site of the Pelham Hotel. At this point I am making a preliminary proposal to the Shakopee Housing and Redevelopment Authority in order to determine if there is any interest in using tax increment financing to help develop this project. The land for the proposed development includes the two lots where the Pelham Hotel used to stand and the one—half lot where McGovern's Garage now sits. The two lots comprising the Pelham property are 121 feet by 142 feet and are presently owned by Gene Brown. The McGovern lot is 60 feet by 71 feet and is present— ly owned by Leo McGovern. The proposed development is comprised of a 7,000-12,000 square foot, one—story, office building. Tenants would include pro— fessional as well as service related businesses. Since there is over 21,000 square feet of land available, ample parking would be provided. Naturally, several obstacles stand in the way of sesing this project become a reAlity. The biggest problem is trying to acquire the McGovern property at a reasonable price. I spoke to Mr. McGovern a couple of weeks ago and he wanted $90,000.00 for his building. This is prohibitively expensive but the McGovern property is not an essential part of this project. Another problem is competing with the apparently more -desirable - office space available on the east side of Shakopee. Rates for office space on the east side of town range from $9413 per square foot while rates in downtown Shakopee run from $447 per square foot. Because of this disparity between rates, a goal of $8.50—$9.50 per square foot would be reasonable for the proposed development in order to attract quality tenants. Because of the high cost of construction it woulddifficult to build a structure wherein mid-range rates could a offered and still be in a break-even situation. Also related to the high cost of construction is erecting a structure which would complement the Downtown development Project. It is my feeling that a new buildin that is both aesthetically pleasing and architecturally cc sistent with the Downtown Project would be the highest an best use of the property. It would be more desirable to p pective tenants as well as benefit the downtown area in ge ral. Of course, all of this costs money and th t is what this letter is all about. Some sort of assistance w uld be necessary to see this project through the problem ar s. It is my under- standing nder standing that tax crement financing speci£aeally for blighted areas and the proposed are now exists I would consider it a blighte one. I know t ere are several different means by which tax inc ant financi g tools could be utilized to implement such a prod ct and I willing to investigate all available means with your ooperat' n. Rist assured that positive nts exist with this proposed project. As stated previousl would have a very positive impact on the downtown area. F ancially, several investors have expressed interest in beco i involved in this in an equitable position. Also, save al uality people have shown interest as prospective tenan Al of this takes a lot of risk out of it for the City of Shakope Finally, I want to thank you or taking t time to read this letter and I am confident t t this will re eive your full and thoughtful consideration. Sincerely, f)03,4 'Id. David G. Brown Because of the high cost of construction it would be difficult to build a structure wherein mid—range rates could be offered and still be in a break—even situation. Also related to the high cost of construction is erecting a structure which would complement the Downtown Redevelopment Project. It is my feeling that a new building that is both aesthetically pleasing and architecturally consistent with the Downtown Project would be the highest and best use of the property. It would be more desirable to prospective tenants as well as benefit the downtown area in general. Of course, all of this costs money and that is what this letter is all about. Some sort of assistance would be necessary to see this project through the problem areas. It is my under— standing that tax increment financing is specify=ally for blighted areas and as the proposed area now exists I would consider it a blighted one. I know there are several different means by which tax increment financing tools could be utilized to implement such a project and I am willing to investigate- all available means with your cooperation. - M.-st assured that positive points exist with this proposed project. As stated previously, it would have a very positive impact on the downtown area. Financially, several investors have expressed interest in becoming involved in this in an equitable position. Also, several quality people have shown interest as prospective tenants. All of this takes a lot of risk out of it for the City of Shakopee. Finally, I want to thank you for taking the time to read this letter and I am confident that this will receive your full and thoughtful consideration. Sincerely, 'Od. David G. Brown # S MEMO TO: Shakopee Housing and Redevelopment Authority - -- _- - - FROM: Dennis R. Kraft, Executive Director HE: Status Report on the Bakken Project DATE: July 17, 1987 Introduction• In July of 1986 the Housing and Redevelopment Authority (HRA) authorized the issuance of $500,000 in tax increment bonds in order to facilitate certain improvements for the Shakopee Valley Motel Project owned by Mr. Wallace Bakken. Background• - -- As a condition of the issuance of tax increment bonds there was a stipulation that Mr. Bakken start construction of the project no later than the early fall of 1986. Although Mr. _ Bakken has repeatedly attempted to obtain financing for his project he has been unable to do so at this time. The project as presented and approved by the HRA included a motel expansion, a restaurant and a campground. Mr. Bakken has been informed that the campground appears to be the most viable of the three segments proposed and that obtaining financing for the restaurant would be the most difficult. Mr. Bakken is of the opinion now that he would like to proceed with the construction of the campground at this time and to have that followed later by the motel and restaurant projects. The estimated -- value of the campground at this point is approximately $500,000. In that tax increment bonds have been sold for the project an additional improvement of $500,000 would not be sufficient to fully service the debt for the tax increment bonds. At the same time an additional $500,000 in construction is certainly of greater value than no additional construction. Also the HRA is currently holding a $50,000 letter of credit from Mr. Bakken which can be used to service the debt on the tax increment bonds in the near future. Alternatives• 1. Approve of Mr. Bakken constructing the campground for his motel project but inform him that no tax increment funds will be released to him at this time as a result of this construction. - 2. Inform Mr. Bakken that the BRA does not wish to consider the construction of only the campground and further indicate to the staff that steps should be taken to either amend the contract with Mr. Bakkenorto terminate the agreement. -7- Staff Staff Recommendation: It is recommended that alte native #1 above be followed and that Mr. Bakken e told that he ay proceed with the campground at this point but at no tax i crement funds will be released to him as a result of is constr tion. Action Requested: Move to give Mr. Bakke pproval to construct a campground and related facilities, i lu 'ng a ranger station and road and various other infra str cture improvements to the property presently owned by Mr. Bakken nd partially occupied by the Shakopee Valley Motel. s/ J Staff Recommendation: It is recommended that alternative #1 above be followed and that Mr. Bakken be told that he may proceed with the campground at this point but that no tax increment funds will be released to him as a result of this construction. Action Requested: Move to give Mr. Bakken approval to construct a campground and related facilities, including a ranger station and road and various other infra structure improvements to the property presently owned by Mr. Bakken and partially occupied by the Shakopee Valley Motel. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA JUNE 22, 1987 Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Leroux, Vierling, Lebens, Wampach and Clay present. Also present were John K. Anderson, City Administrator; Douglas Wise, City Planner; Dennis Kraft; Executive Director; Kenneth Ashfeld, City - Engineer; Judith S. Cox, City Clerk; and Julius A. Coller II, City Attorney. Vierling/Lebens moved to recess for the Board of Review. Motion carried unanimously. Clete Link property, West 3rd Avenue, parcel No. 27 911 018 1. The County Assessor explained that the City Engineer has determined that the parcel does have access off of 4th Avenue. He also explained that Northwestern Bell has an easement underneath the property for a main toll line. No construction would be permitted over the easement but the line could- be moved at the owner's expense at an estimated cost of between $13 ,000- 15,000. The Assessor . recommended that the property be valued as grade A tillable at an estimated market value of $1,400 versus $12,700. Leroux/Wampach moved to concur with the Assessor' s estimated market value of $1,400 for parcel No. 27 911 018 1. Motion carried unanimously. Clete Link property, 1440 West 3rd Avenue, parcel No. 27 015 014 0. The Assessor explained that this parcel was discussed at the last Council meeting and since then it has been found that he had the incorrect square footage which was given him by a member of Mr. Link's family. The buildings have been remeasured and the steel building which was originally valued at $80,500 has been corrected to the value of $59,300, and the lumber storage building has been changed from $14,400 to $17,500. The value of the lot remains at $41,300. Wampach/Lebens moved to concur with the Assessor' s estimated market value of $143,100, for parcel No. 27 015 014 0. Motion carried unanimously. Beverly Koehnen property, 600 Block East 2nd Avenue, parcel No. 27 004 011 0. The Assessor explained that the original legal description for this parcel, obtained from the County Auditor's office, was the southerly one half of Block 2 and since there is no alley in this block the parcel would then be 150 feet deep. The correct legal description of the property, according to the torrance title, should be the southerly 142 feet of Block 2. This correction would reduce the total square footage from 40,000 square feet to 32,067 square feet. The Assessor recommended that the estimated market value therefore be reduced from $55,500 to $40 ,100. 7 Shakopee City council Page Two June 22, 1987 wampach/Leroux moved to concur with the Assessor' s estimated market value of $40,100 for parcel No. 27 004 011 0. Ms. Koehnen questioned how the rezoning of the property this past winter affected the assessed market v lue. The Assessor explained that the rezoning took plac after the January 2nd estimated market value was established an therefore the rezoning is not taken int consideration. Howey r, he explained that he did not believe th rezoning affected th assessed market market of this piece of operty. Discussio ensued on whether or not the rezoning of prope ties in this ar should be reverted back their original zoning for to March o 1987. Staff was asked to review the possibility changing t e Planned Unit Development requirements for this are . Charles Campbell property, 734 Mi nesota Street, Parcel No. 27 008 024 0. The Assessor la* d that he had advised Mr. Campbell of how the value of h'a p operty was arrived at. Mr. Campbell stated that he thou t $7,600 was a high increase in the value of his house. He exp i ed that he did not agree with the Assessor's estimated market val e, for the record. Vierling/Lebens moved to cc cur wi h the Assessor' s estimated market value of $72,900 for Parcel 27 008 024 0. Motion carried unanimously. Harold Marschall property, 550 Dakota Str et, Parcel No. 27 032 014 0. The Assessor repor d that he had s t a letter to Mr. Marschall' s accountant a king for some ren al information and some expenses for the 4 p ex so that he could work up a value based on the income, and hat he has not received a reply back. Leroux/Wampach moved o concur with the Assessor' s estimated market value of $141,100 for Parcel No. 27 032 014 0. Motion carried unanimously. 11 Mensing and Houser property, 1211 Tyler Street, Parcel No. 27 104 008 0 to 27 104 008 3. The Assessor explained that it was his understanding of Council motion last week that Mr. Houser was to provide a copy of the purchase agreement for the property so they could check out the sales of the property. He has not yet received a copy of the purchase agreement. Wampach/Leroux moved to concur with the Assessor's estimated market value of $161,600 for Parcel No. 27 104 008 0 to 27 104 008 8. Motion carried unanimously. 7 Shakopee City Council Page Two June 22, 1987 Wampach/Leroux moved to concur with the Assessor's estimated market value of $40,100 for parcel No. 27 004 011 0. Ms. Koehnen questioned how the rezoning of the property this past winter affected the assessed market value. The Assessor explained that the rezoning took place after the January 2nd estimated market value was established and therefore the rezoning is not taken into consideration. However, he explained that he did not believe the rezoning affected the assessed market market of this piece of property. Discussion ensued on whether or not the rezoning of properties in this area should be reverted back their original zoning prior to March of 1987. Staff was asked to review the possibility of changing the Planned Unit Development requirements for this area. Charles Campbell property, 734 Minnesota Street, Parcel No. 27 008 024 0. The Assessor explained that he had advised Mr. Campbell of how the value of his property was arrived at. Mr. Campbell stated that he thought $7,600 was a high increase in the value of his house. He explained that he did not agree with the Assessor' s estimated market value, for the record. Vierling/Lebens moved to concur with the Assessor' s estimated market value of $72,900 for Parcel No. 27 008 024 0. Motion carried unanimously. Harold Marschall property, 550 Dakota Street, Parcel No. 27 032 014 0. The Assessor reported that he had sent a letter to Mr. Marschall' s accountant asking for some rental information and some expenses for the 4 plex so that he could work up a value based on the income, and that he has not received a reply back. Leroux/wampach moved to concur with the Assessor' s estimated market value of $141,100 for Parcel No. 27 032 014 0. Motion carried unanimously. Mensing and Houser property, 1211 Tyler Street, Parcel No. 27 104 008 0 to 27 104 008 3 . The Assessor explained that it was his understanding of Council motion last week that Mr. Houser was to provide a copy of the purchase agreement for the property so they could check out the sales of the property. He has not yet received a copy of the purchase agreement. Wampach/Leroux moved to concur with the Assessor' s estimated market value of $161,600 for Parcel No. 27 104 008 0 to 27 104 008 B. Motion carried unanimously. 7 Shakopee City Council Page Three June 22, 1987 Murray Williamson, Super 8 Motel, 581 South Marschall Road, Parcel No. 27 120 004 0. The Assessor explained that he had talked with Mr. Williamson last Wednesday after the Board of Review and that they had gotten a few things straightened out over the phone. In comparing the Shakopee Super 8 property with the McDonald and Burger King property, the only income that can be look at is the income from the rental property. He cannot look at the income attributable to the business, only the income attributable to the rental of the property itself. He believes that the Shakopee Super 8 Motel value is in line with the Bloomington Super 8 and the Eden Prairie Super 8. A representative from the Shakopee Super 8 Motel was present and stated that they are not in agreement with the Assessor' s estimated market value. Lebens/Wampach moved to concur with the Assessor' s estimated market value of $1,053,000 for Parcel No. 27 120 004 0. Discussion ensued comparing the type of construction between the Shakopee Super 8 Motel and the Shakopee Valley Motel. Motion fails with Cncl. Vierling, Leroux and Mayor Reinke opposed. Leroux/Vierling moved to reduce the per unit rate thereby recalculating the total value on the Shakopee Super 8 Motel from $15,043 to $14,076 comparable to the Red Carpet Inn. Motion fails with Cncl. Lebens, Wampach and Clay opposed. Leroux/vierling moved that the Scott County Board of Review be advised that we are unable to reach an agreement on the estimated market value for the Shakopee Super 8 Motel. Motion carried unanimously. Wampach/vierling moved to close the Board of Review. Mayor Reinke asked if there was anyone else who wished to discuss their property before the Board of Review. There was no response. Motion carried unanimously. Vierling/Leroux moved that the findings of the Board of Review be approved and sent to the County Auditor for certification. Motion carried unanimously. Wampach/vierling moved to reconvene the City Council meeting. Motion carried unanimously. The liaison reports were given. Mayor Reinke asked if there was anyone in the audience who wished to address the Council. There was no response. Leroux/Vierling moved to approve the consent business. Roll Call: Ayes; Unanimous None; None Motion carried. Shakopee City council Page Four June 22, 1987 Leroux/Vierling moved to refer the correspondence from Gene and Gwen Berg regarding a sewer backup to the Sewer Claim Committee. (Motion approved under consent business. ) Leroux/Vierling moved to refer the correspondence from Bill Weckman regarding a sewer backup claim to the Sewer Claim Committee. (Motion approved under consent usiness. ) Discussion ensue regarding a co3muni ation from Clifford and Kathleen Stafford equesting that a stop work be issued for the repair shop locate across the street being operated by L & D Trucking until the oper use of the property is settled in court. Leroux/Vierling moved that the Ci y Attorney or the Assistant City Attorney be instruc d to inti te. the necessary actions to stop the use of this roperty rom the current use. (L & D Trucking Repair Shop) Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/wampach moved to rece and place on file the communications from the Car er County Board of Commissioners invitation to an organizat'onal meeting of the Southwest Communities Coalition on Ju 1st. Motion carried unanimously. Cncl. Leroux will try to 'attend he organizational meeting. Cncl. Vierling stated th t she w ld like to attend future meetings. Leroux/Vierling moved o she a d place on file the correspondence from the J. L. Shiely Com any dated June 17, 1987 regarding their hours f operation. Motion approved under consent business. ) i Leroux/Vierling moved to remove the prelimi ary plat of Horizon Heights 4th Addition from the table. Motion c rried unanimously. The City Planner explained that in response to ouncil' s request that the developer' s engineer has prepared a drawing showing what areas would be affe4ted by the change in the grades from 6-1/2% maximum to 5% maximum. The City Engineer explained the construction limits using a 6-1/28 grade as a maximum and the areas where construction limits would be expanded with a 5% maximum. He explained that he believes that there should be a 58 maximum grade for collector streets, but believes that 5% is too restrictive for local streets. Mr. Schmitt explained that the reason the Planning Commission rejected the applicant' s deviation to 6-1/2% is because County Road 21 is a high speed roadway and 6-1/28 is too steep a landing leading onto County Road 21. The Planning Commission wanted to stay with the 58 maximum Particularly at the intersections. l Shakopee City Council Page Four June 22, 1987 Leroux/Vierling moved to refer the correspondence from Gene and Gwen Berg regarding a sewer backup to the Sewer Claim Committee. (Motion approved under consent business. ) Leroux/Vierling moved to refer the correspondence from Bill Weckman regarding a sewer backup claim to the Sewer Claim Committee. (Motion approved under consent business. ) Discussion ensued regarding a communication from Clifford and Kathleen Stafford requesting that a stop work be issued for the repair shop located across the street being operated by L & D Trucking until the proper use of the property is settled in court. Leroux/Vierling moved that the City Attorney or the Assistant City Attorney be instructed to institute. the necessary actions to stop the use of this property from the current use. (L & D Trucking Repair Shop) Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to receive and place on file the communications from the Carver County Board of Commissioners invitation to an organizational meeting of the Southwest Communities Coalition on July 1st. Motion carried unanimously. Cncl. Leroux will try to attend the organizational meeting. Cncl. Vierling stated that she would like to attend future meetings. Leroux/Vierling moved to receive and place on file the correspondence from the J. L. Shiely Company dated June 17, 1987 regarding their hours of operation. (Motion approved under consent business. ) Leroux/Vierling moved to remove the preliminary plat of Horizon Heights 4th Addition from the table. Motion carried unanimously. The City Planner explained that in response to Council' s request that the developer' s engineer has prepared a drawing showing what areas would be affected by the change in the grades from 6-1/2% maximum to 5% maximum. The City Engineer explained the construction limits using a 6-1/2% grade as a maximum and the areas where construction limits would be expanded with a 5% maximum. He explained that he believes that there should be a 5% maximum grade for collector streets, but believes that 5% is too restrictive for local streets. Mr. Schmitt explained that the reason the Planning Commission rejected the applicant' s deviation to 6-1/2% is because County Road 21 is a high speed roadway and 6-1/2% is too steep a landing leading onto County Road 21. The Planning Commission wanted to stay with the 5% maximum Darticularly at the intersections. Shakopee City Council Page Five June 22, 1987 Leroux/Vierling moved to amend condition No. 1 of the preliminary plat of Horizon Heights 4th Addition that all street grades must conform to the 6-1/2% maximum, with intersection grades to be as required by the City's Engineering Department. Motion carried unanimously. Leroux/Wampach moved to approve the preliminary plat for Horizon Heights 4th Addition subject to the conditions listed in the Planning Commission minutes for June 4, 1987, including the change to condition No. 1. Motion carried unanimously. Vierling/Leroux moved that staff go back and put together a plan whereby the 5% grade would be primarily for collector street and up to 6-1/2% (to be determined by the Planning Commission) for local streets. Motion carried unanimously. Leroux/Clay moved for a 5 minute recess. Motion carried unanimously. Vierling/Leroux moved to reconvene at 8:37 p.m. Motion carried unanimously. The City Planner presented Ordinance No. 219 which amends some of the Planned Unit Development regulations contained in the zoning chapter of the City code. The amendments have been discussed by the Planning Commission and the Council and the ordinance has now been drafted for Council consideration. Considerable discussion by both Council and Planning Commission has gone into the draft ordinance involving the utilities in rural residential and shore land zones. Staff' s feeling has been that the standards on utilities should be performance oriented and in paragraph 3 under utilities they review it as a density provision rather than a performance provision. Considerable discussion ensued on the lot sizes and land density in a Planned Unit Development with no City services versus simply identifying two sewer sites on a lot in order to make a lot buildable. John Schmitt, Planning Commission member, reviewed the history of how the City has come to require 2-1/2 acre residential lots in unsewered areas and the more recent discussions on amending the Planned Unit Development regulations to permit unsewered one acre lots either by ownership or contiguous easement. Discussion of the draft ordinance was related to the proposed Planned Unit Development for the golf course. Mr. Laurent stated that he thought it was good to be discussing the ordinance in conjunction with his plat and explained how his plat followed the intent of the ordinance. 7 Shakopee City Council Page Six June 22, 1987 Don MCKush, resident, pointed out that in the Metropolitan Council response to the Environmental Assessment worksheet that they have already judged the soil borings are poor and that early failures are a probable result; that one half acre lots would represent 1/20 of what Metropolitan Council recommends; that this body sent the pro 's ions back to the Planning Commission with instructions to cho se the alternative that they favored and that Council would appro4 their decision. Mr. Laurent wants to go to 18,000 square feet - /10ths of an acre wouliJ make this even more ridiculous in the eye of the Metropolian Cgncil. i A considerable amount of time having b en spent on discussing this matter, the City 'nistrator reco ended that the majority of the Council try a otion in orde to determine where this issue is or to determine i there is so ething in between the two points that Council is will'ng to go w' h. Clay/Leroux moved to amend t draft f Ordinance No. 219, at the top of page two item No. 1 add a second sentence to read, "minimum lot size shall be 20, 00 s are feet"; item No. 3 delete the first sentence; add an item No 5, "no more than 30$ of the lots can be platted without ng adjacent to designated open space and those lots not abuttin or adjacent to open space shall be a minimum of 3/4 of an acre" . iscussion continued. Roll Call: Ayes; Cncl. Clay a d roux Noes: Cncl. Vierl' g, bens, Wampach and Mayor Reinke Motion failed. Vierling/Lebens moved to nd the dr t of Ordinance No. 219, under Utilities, No. 1: no hange; No. 2: each lot of record shall be a minimum of 1/ acre and sha 1 have two septic sites identified; No. 3 : the P1 ning Commission has require easements of abutting open space or open space across a public right-of-way with lot lines extended or sewage treatmen to supply at least one acre of site area f r each residence. ere soil conditions dictate, the applicant shall be required o use alternative systems such as mound , double tanking, etc. ; No. 4: no change; No. 5: there shall b a minimum of 70$ of o half acre lots adjacent to open spac Lots not adjacent to op space shall be a minimum of one acr Motion carried with Cncl. Clay opposed. Leroux/Vierling of red Ordinance No. 219, Fourth Series, An Ordinance of the C ty of Shakopee, Minnesota, Repealing Ordinance No. 209; Amending ection 11.35 Subd. 11C; Amending Ordinance No. 206 Entitled "An Ordinance of the City of Shakopee, Minnesota, Amending Shakopee City Code Chapter 11 Entitled "Land Use Regulation (Zoning) " By Repealing Section 11.40 Subd. 2C, Section 11.40 Subd. 4F Section 11.40 Subd. 3 and the Following Language from Section 11.40 Subd. 7B, To Wit: "The City Administrator Shall have the discretion to waive project and area information 7 Shakopee city Council Page Six June 22, 1987 Don McKush, resident, pointed out that in the Metropolitan judged the soil borings are poor and that early Council response to the Environmental Assessment Worksheet that they have already j failures are a probable result; that one half acre lots would nrovisions back to the Planning Commission with ouncil recommends; that this represent 1/20 of what Metropolitan C body sent the p they instrucionsCounciltwouldthat t approveethe theiradecisioa Mr. Laurentawants todgo to 18,000 square feet - 4/10ths of an acre would make this even more ridiculous in the eyes of the MetrOp011aR Council. discussing ving been ent A s matter, the City Administrat rOf time arecommendedpthat thwhere this ty this matter, a motion in order to determine where this of the Council try issue is or to determine if there io withthing in between the two points that Council is willing to g ce No. Clay/Leroy e movedto mondthe hto raft of secondnsentence19 toaread top of page 000 square feet" ; item No. 3 delete "minimum lot size shall be 20, "no more than 308 the first sentence; add an item No. 5, lots can be platted without being adjacent to designated open space and those lots not abutting or adjacent to open space shall be a minimum of 3/4 Cof an acre" . and Lerouxsion continued. Roll Call: Ayes; CLebens, Wampach and Mayor Noes: Cncl. Vierling, Reinke Motion failed. Vierling/Lebens moved to amend the draft of Ordinance No. 219 ,No. 2: each lot of record 1/ under Utilities, No. 1: change; wire easements m shall be a minimum of 1/2 acre and shall have two septic sites identified; No. 3 : the Planning Comission has req of abutting open space or open space across a public right-o£-way with lot lines extended for sewage treatment to supply at least cuired to use alternative one acre of site area for each residence. Where soil conditions dictate, the applicant shall be re _ etc. ; No. 4- no change; systems such as mounds, double tanking, en space shall be No. 5: there senlspace.a Lots minimum 1.adjacent to one half acre shalllots adjacent to op a minimum of one acre. Motion carried with Cncl. Clay opposed. An Leroux/Vierling offered Ordinance No. 219, Fourth Series, Ordinance of the City of Shakopee, Minnesota, Repealing Ordinance No. 209; Amending Section 11.35 subd. 11c; Amending Ordinance No. 206 Entitled "Al Ordinance of the City of Shakopee, Minnesota, Shakopee City code Chapter 11 Entitled 2'c'LaSection Amending „ By Rep Section 11.40 subd. Language Regulation (Zoning) Baling ag 11.40 Subd. 4F Section 11.40 Subd. 3 and the Following _ from Sectior. 11.40 subd. 7B, To Wit: "The City Administrator Shall have the discretion to waive project and area 7 Shakopee City Council Page Seven June 22, 1987 and such other information as may be deem appropriate for remodeling, building expansion and similar projects" and by Adopting New Section 11.40 Subd. 2C, Section 11.40 Subd. 4F, Section 11.40 Subd. 3 and by Amending Zoning Map by showing and describing a mandatory PUD area by placing certain parcels within the mandatory PUD area and by adopting by reference Shakopee City Code Chapter 1 and Section 11.99 and by adopting by reference Shakopee City Code Chapter 1 and Section 11.99, as amended, and moved its adoption. Roll Call: Ayes; Cncl. Leroux, Lebens, Vierling, Wampach and Mayor Reinke Noes; Cncl. Clay Motion carried. Leroux/Vierling moved to nominate Terry Forbord to the Planning Commission. Motion carried with Cncl. Wampach opposed. Vierling/Lebens moved to nominate Jim Link to the Planning Commission. Motion carried unanimously. Leroux/Vierling moved to nominate Todd Schwartz to the Planning Commission. Motion carried unanimously. Vierling/Leroux moved to nominate Lee Stoltzman to the Planning Commission. Motion carried unanimously. Leroux/Vierling moved to close the nominations to the Planning Commission. Motion carried unanimously. Leroux/Vierling moved that the nominating period be waived so that a vote can be taken at the July 7, 1987 Council meeting. Motion carried unanimously. Lebens/Wampach moved that Resolution No. 2739, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids For The Downtown Streetscape Improvement Project No. 1987-2, be referred to committee of the whole to consider various alternatives. Discussion followed on the proposed project and the plans that have been prepared for the project. Clete Link asked what commitments the City Council has made to the downtown people as far as this redevelopment. He stated that it would be devastating to the downtown people to spend all this money on this redevelopment project and then have the new city hall moved out of the downtown area. Gene Pearson stated that his main objection to Council letting the contract this evening is because he hasn' t seen the final drawings. He attended a block meeting and several people placed objections and were told that they were going to be changed and he wants to know that the changes have been made before the Council goes ahead with the project. He also stated that he 7 Shakopee City Council Page Eight June 22, 1987 would like to see the Utility Commission get rid of the power lines in the alley in the downtown area. The City Administrator clarified that the Council was not awarding a contract this evening, that the action was simply to authorize advertising for bids and that it willibe several weeks before the completed bids will be in and that ;i£ they haven't gotten the completed plans to review, they ca ugsee the revised plans based on the neighborhood meetings. If f rther changes to the plans need to be made they can be made thr h Change Orders to the contract. Terry Forbord stated that it is common pra tice to go out for bids in the architec ral or engineering ield without everyone examining the plans an specifications. Changes can be made later through Change Or rs to the contr t. Clete Link stated that he thinks he City should be a prime developer and start with ity hall and then offer some low interest money for remodeli g of d town businesses or freeze taxes for two years. John Schmitt stated that he bel ev s we are as much of a tenent of the downtown as any other mer ant on main street is and if we take the position that we' re giv up on First Avenue we are as much as signaling to the o he people who have made some investments downtown that the Cit is giving up on downtown Shakopee. He is in fa or o downtown streetscape and redeveloping downtown but is opposed any move from city hall downtown that does not supp t that at etscaping. Roll Call on the motion t refer Resolut'an No. 2739 back to the committee as a whole to r consider the alt rnatives: Ayes; Cncl. Wampach, Lab s and Vierling Noes: Cncl. Leroux, Clay and Mayor Reinke Motion fails. Leroux/Clay offered R olution No. 2739, A Re olution Approving Plans and Specifica ons and Ordering Advertise nt For Bids for the Downtown Stree cape Improvement Project o. 1987-2, and moved its adoption. Discussion followed. Roll Call: Ayes; Cn 1. Vierling, Leroux, Clay and yor Reinke Noes; Cncl. Wampach and Lebens Motion carried. Leroux/Clay moved that staff make available to those interested citizens of the block meetings and notify them that the plans and specifications are available for the Downtown. Streetscape Project and if necessary go out to a common place and share them with them. Motion carried with Cncl. Lebens opposed. Shakopee City Council Page Eight June 22, 1987 would like to see the Utility Commission get rid of the power lines in the alley in the downtown area. The City Administrator clarified that the Council was not awarding a contract this evening, that the action was simply to authorize advertising for bids and that it will be several weeks before the completed bids will be in and that if they haven' t gotten the completed plans to review, they can see the revised plans based an the neighborhood meetings. If further changes to the plans need to be made they can be made through Change Orders to the contract. Terry Forbord stated that it is common practice to go out for bids in the architectural or engineering field without everyone examining the plans and specifications. Changes can be made later through Change Orders to the contract. Clete Link stated that he thinks the City should be a prime developer and start with city hall and then offer some low interest money for remodeling of downtown businesses or freeze taxes for two years. John Schmitt stated that he believes we are as much of a tenent of the downtown as any other merchant on main street is and if we take the position that we' re giving up on First Avenue we are as much as signaling to the other people who have made some investments downtown that the City is giving up on downtown Shakopee. He is in favor of downtown streetscape and redeveloping downtown but is opposed to any move from city hall downtown that does not support that streetscaping. Roll Call on the motion to refer Resolution No. 2739 back to the committee as a whole to reconsider the alternatives: Ayes; Cncl. wampach, Lebens and Vierling Noes: Cncl. Leroux, Clay and Mayor Reinke Motion fails. Leroux/Clay offered Resolution No. 2739, A Resolution Approving Plans and Specifications and Ordering Advertisement For Bids for the Downtown Streetscape Improvement Project No. 1987-2, and moved its adoption. Discussion followed. Roll Call: Ayes; Cncl. Vierling, Leroux, Clay and Mayor Reinke Noes; Cncl. Wampach and Lebens Motion carried. Leroux/Clay moved that staff make available to those interested citizens of the block meetings and notify them that the plans and specifications are available for the Downtown Streetscape Project and if necessary go out to a common place and share them with them. Motion carried with Cnal. Lebens opposed. 7 Shakopee City Council Page Nine June 22, 1987 Richard Hanover, R. Hanover Inc. , asked Council to consider approving his On Sale and Sunday Intoxicating Liquor Licenses subject to payment of the taxes and with dram shop insurance coverage through August 1, 1987. He explained that his current insurance carrier is not renewing his insurance but that they will extend his coverage an additional 30 days to August 1, 1987. This 30 day extension will provide Mr. Hanover additional time to seek insurance elsewhere. The City Attorney advised the City Council that the state law requires that proof of dram shop liquor liability insurance be place on file with the City for the full licensing period prior to approval of any licenses. Councilmembers agreed to meet again on June 30th. to consider the applications of Mr. Hanover prior to commencement of the new licensing period July 1st. Vierling/Leroux moved to direct the City Engineer to obtain bids for the 1987 Pavement Preservation Program. Roll Call: Ayes; Cncl. Wampach; Vierling, Leroux, Clay and Mayor Reinke Noes; Cncl. Lebens Motion carried. Leroux/Vierling offered Resolution No. 2738, A Resolution Ordering An Improvement And The Preparation Of Plans and Specifications For Marschall Road Watermain Improvement, Project No. 1987-4, and moved its adoption. Roll Call: Ayes; Cncl. Wampach, Vierling, Leroux, Clay and Mayor Reinke Noes; Cncl. Lebens Motion carried. Leroux/Vierling moved to direct the City Engineer to obtain bids for rubberized crossing material for the railroad crossings at Lewis Street and Sommerville Street. Motion carried unanimously. Vierling/Leroux moved to authorize payment of partial estimate No. 2 for Valley Park Drive North improvement project 1986-11 in the amount of $10,895.97 to Valley Paving, Inc. Roll Call: Ayes; Cncl. Wampach, Vierling, Leroux, Clay and Mayor Reinke Noes; Cncl. Lebens Motion carried. Vierling/Clay moved to authorize payment of partial estimate No. 9 for Holmes Street Basin Storm Sewer Laterals project 1986-1 in the amount of $6,408.73 to S. M. Hentges and Sons, Inc. Roll Call: Ayes; Cncl. Wampach, Vierling, Leroux, Clay and Mayor Reinke Noes; Cncl. Lebens Motion carried. Shakopee City Council Page Ten June 22, 1987 Leroux/Vierling moved the requested action to accept the property/liability insurance proposals of the League of Minnesota Cities for a cost of $144,095.00 includingp lice liability. Discussion ensued regarding the umbrella cov rage. It was recommended that the Assistant City Attorne , the insurance carrier and Mr. Voxla attend a future ouncil meeting to discuss the umbrella i urance coverage. Roll Call: Ayes; Cnc . Wampach, Vierling, Le oux, Clay and Mayor Rei ke Noes; Cnc . Lebens Motion carr. ed. Leroux/Vierling offered solution No. 2737, A Resolution of Appreciation to Gary Hartm n, and move its adoption. (Approved under consent business. ) Leroux/Vierling offered Res lutionNo. 2742, A Resolution Authorizing the City of Shakope To ter Into A Service Contract With The Regional Transit Board rovide Public Transportation Service In Shakopee For Cale Year 1987, and moved its adoption. (Approved under consent usiness. ) Leroux/Vierling offered Resol io No. 2743, A Resolution Authorizing The City of Shakope To E ter Into A Service Contract With The Regional Transit Board To P vide Public Transportation Service In Shakopee For Ca endar ar 1988, and moved its adoption. (Approved under co ent busi ess. ) Leroux/Vierling moved to app y calcuim c oride on Vierling Drive easterly and that staff negotiate wi h the adjacent property owner for payment, as per ty policy. Roll Call: Ayes; Cncl. W pach, Vierling, Leroux, Clay and Mayor Reinke Noes; Cncl. L�bens Motion carri#d. Leroux/Clay moved to adjourn to Tuesday, Jun 30, 1987 at 7:00 p.m. Motion carried unanimously. Meeting djourned at 12:13 a.m. Judith S. Cox Recording Secretary iCity Clerk Shakopee City Council Page Ten June 22, 1987 Leroux/Vierling moved the requested action to accept the property/liability insurance proposals of the League of Minnesota Cities for a cost of $144,095.00 including police liability. Discussion ensued regarding the umbrella coverage. It was recommended that the Assistant City Attorney, the insurance carrier and Mr. Voxland attend a future Council meeting to discuss the umbrella insurance coverage. Roll Call: Ayes; Cncl. Wampach, Vierling, Leroux, Clay and Mayor Reinke Noes; Cncl. Lebens Motion carried. Leroux/Vierling offered Resolution No. 2737, A Resolution of Appreciation to Gary Hartmann, and moved its adoption. (Approved under consent business. ) Leroux/Vierling offered Resolution No. 2742, A Resolution. Authorizing the City of Shakopee To Enter Into A Service Contract With The Regional Transit Board To Provide Public Transportation Service In Shakopee For Calendar Year 1987, and moved its adoption. (Approved under consent business. ) Leroux/Vierling. offered Resolution No. 2743, A Resolution Authorizing The City of Shakopee To Enter Into A Service Contract With The Regional Transit Board To Provide Public Transportation Service In Shakopee For Calendar Year 1988, and moved its adoption. (Approved under consent business. ) Leroux/Vierling moved to apply calcuim chloride on Vierling Drive easterly and that staff negotiate with the adjacent property owner for payment, as per city policy. Roll Call: Ayes; Cncl. Wampach, Vierling, Leroux, Clay and Mayor Reinke Noes; Cncl. Lebens Motion carried. Leroux/Clay moved to adjourn to Tuesday, June 30, 1987 at 7:00 p.m. Motion carried unanimously. Meeting adjourned at 12:13 a.m. Judith S. Cox Recording Secretary City Clerk PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL 7 ADJ.REG.SESSION SHAKOPEE, MINNESOTA JUNE 30, 1987 Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Lebens, Wampach, Leroux and Clay present. Cncl. Vierling was absent. Also present were John K. Anderson, City Administrator; Kenneth Ashfeld, City Engineer; Judith S. Cox, City Clerk; and Julius A. Coller II, City Attorney. Lebens/Leroux moved to remove from the table the On Sale and Sunday Intoxicating Liquor License applications of R. Hanover, Inc. , 911 East lst Avenue. Motion carried unanimously. Leroux/Wampach moved to approve the applications and grant On Sale and Sunday Intoxicating Liquor Licenses to R. Hanover, Inc. , 911 East 1st Avenue. Motion carried unanimously. Leroux/Lebens moved to remove from the table the applications for 1987 Wine Licenses. Motion carried unanimously. Leroux/Lebens moved to approvetheapplication and grant a Wine License to Cedar Fair Limited Partnership, One Valleyfair Drive. Motion carried unanimously. Wampach/Lebens moved to approve the application and grant a Wine License to Damile, Inc. , 2400 East 4th Avenue. Motion carried unanimously. Lebens/Wampach moved to remove from the table the applications for 1987 On Sale and Off Sale Non-Intoxicating Malt Liquor Licenses. Motion carried unanimously. Wampach/Leroux moved to approve the applications and grant On Sale and Off Sale Non-Intoxicating Malt Liquor Licenses to Jim and Lucy' s Inc. , 210 West lst Avenue. Motion carried unanimously. Leroux/Lebens moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Judy A. Berg, 222 East lst Avenue. Motion carried unanimously. Lebens/Leroux moved to approve the application and grant an Off Sale Non-Intoxicating Malt Liquor License to Richard E. Cleveland, 828 East lst Avenue. Motion carried unanimously. Wampach/Lebens moved to approve the application and grant an Off Sale Non-Intoxicating Malt Liquor License to Art Berens and Sons, Inc. , 123 West 2nd Avenue. Motion carried unanimously. Wampach/Lebens moved to approve the application and grant an o££ Sale Non-Intoxicating Malt Liquor License to Superamerica Stations Inc. , 1155 East lst Avenue. Motion carried unanimously. Shakopee City Council Page Two June 30, 1987 Leroux/Wampach moved to approve the application and, grant an On Sale Non-Intoxicating Malt Liquor License to Cedar air Limited Partnership, One Valleyfair Drive. Motion carried animously. Lebens/Wampach moved to approve the application d grant an On Sale Non-Intoxicating Malt Liquor License to J. F. Inc. , 823 East 1st Avenue. Motion carried unanimously. Wampach/Leroux moved to approve the applicati and grant an Off Sale Non-IntoxicatinV Malt Liquor Li nse to Holiday Stationstores, Inc. , 44 East 1st Avenu Motion carried unanimously. Leroux/Wampach moved to ap rove the applic tion and grant an On Sale Non-Intoxicating Malt Liquor Licen a to Pizza Huts of the Northwest, 257 Marschall Roa . Motion c rried unanimously. Lebens/Leroux moved to approve the app cation and grant an Off Sale Non-Intoxicating Malt Liquor L cense to Brooks Superette, Inc. , 615 Marschall Road. Motio car ied unanimously. Leroux/Wampach moved to approve t pplication and grant an On Sale Non-Intoxicating Malt Liquor cense to Speedway Concession, Inc. 6528 Trunk Highway 101. Moti carried unanimously. Leroux/Wampach moved to approve e a plication and grant an On Sale Non-Intoxicating Malt Liqu r Li ense to Damile, Inc. , 2400 East 4th Avenue. Motion carrie unani usly. Lebens/Wampach moved to approv the apple ation and grant an Off Sale Non-Intoxicating Malt Liquor Lic se to Tom Thumb Food Markets, 590 South Marschall Road. Motion carried unanimously. Leroux/Wampach moved to ap rove the applicat'on and grant an On Sale Non-Intoxicating Ma Liquor License Fraternal Order of Eagle, 220 West 2nd Aven Motion carried u nimously. Leroux/wampach moved to approve the application and grant an Off Sale Non-intoxicating Malt Liquor License to rooks Superette, Inc. , No. 42, 1147 Ca terbury Road. Motion carr i d unanimously. Wampach/Leroux move to approve the application a d grant an On Sale Non-Intoxicat ng Malt Liquor License to Paul E. Schwaesball, 230 Lewis Street. Motion carried unanimously. Leroux/Lebens moved to removed from the table the applications for a 1987 License to Only Allow Consumption and Display of Intoxicating Liquor (Set-ups) . Motion carried unanimously. L Shakopee City Council Page Two June 30, 1987 Leroux/Wampach moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Cedar Fair Limited Partnership, One Valleyfair Drive. Motion carried unanimously. Lebens/wampach moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to J.B.F. Inc. , 823 East 1st Avenue. Motion carried unanimously. Wampach/Leroux moved to approve the application and grant an Off Sale Non-Intoxicating Malt Liquor License to Holiday Stationstores, Inc. , 444 East 1st Avenue. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Pizza Huts of the Northwest, 257 Marschall Road. Motion carried unanimously. Lebens/Leroux moved to approve the application and grant an Off Sale Non-Intoxicating Malt Liquor License to Brooks Superette, Inc. , 615 Marschall Road. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Speedway Concession, Inc. 6528 Trunk Highway 101. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Damile, Inc. , 2400 East 4th Avenue. Motion carried unanimously. Lebens/Wampach moved to approve the application and grant an Off Sale Non-Intoxicating Malt Liquor License to Tom Thumb Food Markets, 590 South Marschall Road. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Fraternal order of Eagle, 220 West 2nd Avenue. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant an Off Sale Non-Intoxicating Malt Liquor License to Brooks Superette, Inc. , No. 42, 1147 Canterbury Road. Motion carried unanimously. Wampach/Leroux moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Paul E. Schwaesball, 230 Lewis Street. Motion carried unanimously. Leroux/Lebens moved to removed from the table the applications for a 1987 License to Only Allow Consumption and Display of Intoxicating Liquor (Set-ups) . Motion carried unanimously. Shakopee City Council Page Three June 30, 1987 Leroux/Lebens moved to approve the application and grant a License to only Allow Consumption and Display of Intoxicating Liquor to Jim and Lucy's Inc. , 210 West 1st Avenue. Motion carried unanimously. Wampach/Leroux moved to approve the application and grant a License to Only Allow Consumption and Display of Intoxicating Liquor to Knights of Columbus Home Association, Inc. , 1760 East 4th Avenue. Motion carried unanimously. Clay/Wampach moved to approve the application and grant a License to Only Allow Consumption and Display of Intoxicating Liquor to Damile, Inc. , 2400 East 4th Avenue. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant a License to Only Allow Consumption and Display of Intoxicating Liquor to Fraternal Order of Eagles, 220 West 2nd Avenue. Motion carried unanimously. Leroux/Lebens offered Resolution No. 2746, A Resolution Accepting Bid on 13th Avenue Street Improvements S.A.P. 166-115-01, Project No. 1986-9, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to direct the appropriate City officials to place an article in the newspaper explaining the policy options for refunding the Service Availability Charges (SAC) and the City's decision not to refund such charges. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Lebens offered Ordinance No. 218, An Ordinance of the City of Shakopee, Minnesota Amending the City Code Chapter 3 Entitled "Municipal and Public Utilities Rules and Regulations, Franchises and Rates" By Adding a Certain Limitation and Requirement to subdivision 4 of Sec. 3 .15 and by Adopting By Reference Shakopee City Code Chapter 1 and Adopting By Reference Section 3 .99 Which Among Other Things Contains Penalty Provisions, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Leroux moved to adjourn. Meeting adjourned at 7:15 p.m. Motion carried unanimously. Judith S. Cox Recording Secretary City Clerk 'C;8hakopee CHAMBER OF COMMERCE July 9, 1987 City Council 129 East 1st Ae. Shakopee, Minnesota 55379 Dear City Council: As in past years the Shakopee businesses plan to hold their annual sidewalk sales the first week in August. The Shakopee Area Chamber of Commerce hereby requests a permit to conduct sidewalk sales throughout the City on August 6, 7 and 8, 1987. Respectfully, ja"� 8-j Office Manager RECOMMENDED ACTION: Move that pursuant to the City Code Sec. 7.08, Council hereby approves the request and grants a permit to the Shakopee Chamber of Commerce to conduct sales on city sidewalks in the commercial area of the city during their Annual Sidewalk Sales on August 6,7 and 8, 1987. Alblb CANTERBURY/NN "A Resort HORI S Cod--re CenRr' T July 21, 1987 Dear Mayor and Council Members: Presently the City ordinances do not allow the sale of liquor before noon on Sunday. State law allows a city by ordinance to allow liquor sales commencing at 10:00 a.m. on Sundays. We have asked the City Council to adopt such an ordinance. We believe that such an ordinance would be beneficial to the City for the reasons noted herein. We and other retail businesses in the City are trying to convince people to spend their business and recreational dollars in the City. Related thereto, we are trying to attract business groups to book their meetings (and hotel rooms) in the City. Many of these groups meet on Sunday and have as part of their decision making as to where to hold the meetings, requested the availability of liquor before noon on Sunday. We have not been able to accommodate these request. We just completed a telephone survey of 50 groups which booked business with us last year and asked them if they would be more apt to rebook with us if liquor were available from 10:00 a.m. to noon on Sunday, 48 of 50 groups said yes. We and other retail businesses in town are competing with cities which allow Sunday liquor sales from 10:00 a.m. to Noon on Sunday including, among others, the City of Bloomington, City of Minneapolis and City of St. Paul. We would be better able to compete with them by being able to serve liquor before noon. We do not expect the volume of liquor sales to be in excess of $100.00 per Sunday from 10:00 a.m. to noon. So we do not seek this change for that reason. We need the change to enable us to convince the meeting planners for small, medium and large groups that if they desire the service, it is at least available for morning banquet meetings, brunches, etc. Hopefully, they will have booked rooms with us or elsewhere in town for one or more nights. In fact, we do not plan to open the facility for liquor sales to the public generally because of the high costs of staffing the bar for such limited sales potential. Based on my experiences elsewhere, this sale of liquor during these Limited hours cause no problems of any nature. Thank you for your consideration of this request. Very truly yours, Stan c GENERAL MANAGER 1244 Canterbury Road Shakopee, Minnesota 55379 612-445-3644 � 8b CgNTERmriNN 'A Resort MaalL Canlvmce Cen m( T July 21 , 1987 Dear Mayor and Council Members: Presently the City ordinances do not allow the sale of liquor before noon on Sunday. State law allows a city by ordinance to allow liquor sales commencing at 10:00 a.m. on Sundays. We have asked the City Council to adopt such an ordinance. We believe that such an ordinance would be beneficial to the City for the reasons noted herein. We and other retail businesses in the City are trying to convince people to spend their business and recreational dollars in the City. Related thereto, we are trying to attract business groups to book their meetings (and hotel rooms) in the City. Many of these groups meet on Sunday and have as part of their decision making as to where to hold the meetings, requested the availability of liquor before noon on Sunday. We have not been able to accommodate these request. We just completed a telephone survey of 50 groups which booked business with us last year and asked them if they would be more apt to rebook with us if liquor were available from 10:00 a.m. to noon on Sunday, 48 of 50 groups said yes. We and other retail businesses in town are competing with cities which allow Sunday liquor sales from 10:00 a.m. to Noon on Sunday including, among others, the City of Bloomington, City of Minneapolis and City of St. Paul. We would be better able to compete with them by being able to serve liquor before noon. We do not expect the volume of liquor sales to be in excess of $100.00 per Sunday from 10:00 a.m. to noon. So we do not seek this change for that reason. We need the change to enable us to convince the meeting planners for small, medium and large groups that if they desire the service, it is at least available for morning banquet meetings, brunches, etc. Hopefully, they will have booked rooms with us or elsewhere in town for one or more nights. In fact, we do not plan to open the facility for liquor sales to the public generally because of the high costs of staffing the bar for such limited sales potential. Based on my experiences elsewhere, this sale of liquor during these limited hours cause no problems of any nature. Thank you for your consideration of this request. Very truly yours, Stan GENERAL MANAGER 1244 Canterbury Road Shakopee, Minnesota 55379 612-445-3644 96 CANTERl3wrswr The Hotel or Canterbury Park. June 2, 1967 Darlene Schesso CHAMBER OF COMMERCE 129 1st Avenue East Shakopee, MN 55379 Dear Darlene: This letter is a request for the City Council to consider granting approval of a provision that will allow Sunday liquor licenses holders to serve liquor starting at 10:00 am Sundays. Presently we are not permitted to serve liquor on Sundays until 12 Noon. The reason for the request stems from customer demand. We receive numerous request from groups (corporate and association) for Sunday morning champagne brunches. The inability to fulfill the customers request has prompted some of them to go to other hotels, where this is available. This is a concern 12 months of the year. Our inability to offer this service could affect our room occupancy as well; due to a convention or meeting booking into another hotel. Lost room revenue means lost room tax, which means less money for the area to market itself. We also have many of our present Sunday brunch customers ask for champagne, bloody marys or mimosas with their brunch. These request are due to our competition being able to offer this service. I am sure that the average individual customer probably does not want a drink before noon; however when that service is available in one area and not another, it can affect one's aecision where to dine. Respectfully, _ n ckwig GENERAL MANAGER RECEIVED SO/bk JUN 1 51987 CKY OF SHAKOPEE 1244 Canterbury Road- Shakopee, Minnesota 55379 612-445-3644 Discussion continued in regaras to se'u.'. �••� -" Commission's interpretations. The issue of the covenents for this particular piece of property was discussed as to whether or O not it allows for a 3rd garage to be built :.somewhere else on the property. Vierling/Leroux moved to reconsider the original motion for the variance request of 12 feet. Motion carried unanimously. Vierling/Lebens moved to table this variance request and .have staff research the covenants as recorded and bring to our attention at the next meeting on September 9, 1986 at 8:00 P.m. Motion carried unanimously. �1bLeroux/Wampach moved to open the public hearing on whether or not to permit sales of intoxicating liquor for consumption on premises between 10:00 a.m. and- 12.00 midnight on Sundays. Motion carried unanimously. i Discussion ensued on the actual eneStan fit of allowing Canterbury Inn, Inn sold at 10:00 a.m. on Sundays. g, stated that he was unaware that t hour could be extended to 10:00 a.m. Council received a let er f om Anthony Strupeck, Shakopee House, stating that it wou d helpful if the ordinance was changed to allow for the sale o quor be. at 10:00 a.m. on Sundays. He stated also that he oks upon it as a service to his customers. It was the conse of the Council that the need is not demonstrated in the City ,Xan opee at this time. Vierling/Wampach moved to close t e pub is hearing. Motion carried unanimously. Wampach/Lebens moved not to pe it sales f intoxicating liquor on Sundays between hours of 10: 0 a.m. an 12:00 Noon in the City of Shakopee. . Motion carried u animously. Leroux/Vierling moved to ope the 'public he ring on the General Revenue Sharing Budget and 1 87 Budget. Mo ion carried unanimously. The City Administrator revikwed the Budget H ring on General Revenue Sharing. ��rr11/J Mayor wasanyone no oresponse thaudience who wished Leroux/Wampach moved to /closePublic Hearing. Map ion carried un- animously. / Vierling/Leroux offer H Resolution No. 2608, A Resolution Adopting the Racetrac District Land Use Study as prepared by Hoisington Group Inc and moved for its adoption. Roll Call: Ayes: animous Noes: None Motion carried Discussion continued in regaras to ee�uo�..�= -••- - ----- Commission' s interpretations. The issue of the covenants for thiprticularty besdiscssed as builtusomewhereoelsewhether or on property. Vierling/Leroux moved to reconsider the original motion for the variance request of 12 feet. Motion carried unanimously. Vierling/Lebens moved to table this variance request and have staff research the covenents as recorded and bring to our attention at the next meeting on September 93 1986 at 8:00 p.m. Motion carried unanimously. bLeroux/Wampach moved to open the public hearing on whether or not to permit sales of intoxicating liquor for consumption on premises between 10:00 a.m. and-. 12:00 midnight on Sundays. Motion carried ar unanimously. Discussion ensued on the actual benefit of allowing Canterliquor ryto be sold at 10:00 a.m. on Sundays . Mr. Stan Ocould stated that he was unaware that the hours could be extended to 10:00 a.m. Council received a letter from Anthony Strupeck, Shakopee House, stating that it would be helpful if the ordinance was changed to allow for the sale of liquor beginning at 10:00 a.m. on Sundays. He stated also that he looks upon it as a service to his customers. It was the consensus of the Council that the need is not demonstrated in the City of Shakopee at this time. Vierling/Wampach moved to close the public hearing. Motion carried unanimously. Wampach/Lebens moved not to pernit sales of intoxicating liquor on Sundays between hours of 10:00 a.m. and 12:00 Noon in the City of Shakopee. . Motion carried unanimously. ng on the General Leroux/Vierling moved to open the 'public heari Revenue Sharing Budget and 1987 Budget. Motion carried unanimously. The City Administrator reviewed the Budget Hearing on General Revenue Sharing. as anyone from the audience who wished Mayor Reinke asked if there w to address this issue. There is no response. Leroux/Wampach moved to close Public Hearing. Motion carried un- animously. Vierling/Leroux offered Resolution No. 2608, A Resolution Adopting the Racetrack District Land Use Study as prepared by Hoisington Group Inc. and moved for its NadoptionMotion carried Roll Call: Ayes: Unanimous f i 1 w . r � i � I ► I I I L. _ - .. i� qr'77 A d j Heritage Development = C 450 East County Road D Little Canada, Minnesota 55117 481-0019 July 17, 1987 John Anderson City Administrator City of Shakopee 129 East let Ave. Shakopee, MN. 55379-1376 Dear Mr. Anderson: Thank you for talking to me on Wednesday regarding Gardner Bros. sales trailer. While we are constructing our model home on the lot that we purchased from Dale Dalke, we would like to locate a small sales trailer on the lot. To date we have located trailers in the following communities: Cottage Grove, Hugo, St. Paul Park, Oak Park Heights, Coon Rapids, and Oakdale. All of these communities except Hugo were handled under a provision of the building permit process. In Hugo, we appeared before the council, and they authorized a temporary permit. The city of Savage did not allow us to locate a sales trailer in their community. The reason for this denial was not related to code provisions. I would request, therefore, that provision be made in the code for this type of temporary use. I have enclosed pictures of our sales facility and would reqest your consideration of this matter. Thank you for your assistance. Sincerely, Michael N. Felix Heritage Development JUL1 71981 MNF/lab Enc. MEMO TO: John K. Anderson, City Administrator FROM: Douglas K. Wise, City Planner RE: Bluff Street Rezoning DATE: July 17, 1987 Introduction- At it' s regular meeting on July 9, 1987 the City Planning Commission recommended rezoning from R-3 to B-1 the area located East of Dakota Street, North of Bluff Street and West of Marschall Road. Background: The City received an application from three adjacent property owners on Bluff Street that own commercial property within the R-3 zone requesting that the zoning be changed to B-1. The Planning Commission and the City Council expanded the area to be considered for rezoning to include the entire area zoned R-3 north of Bluff Street. The decision to look at the rezoning of the entire R-3 area north of Bluff Street will unable the City to view the request for the proposed change from the property owners in light of the zoning within the surrounding area. This gives the City the options of either 1. ) rezoning the entire parcel, 2. ) rezoning a portion of the parcel or 3. ) not rezoning any of the parcel. At their meeting on July 9, 1987 the Planning Commission held a public hearing on the rezoning of the entire R-3 area and thoroughly discussed the rezoning of the entire area and portions of it. The Commission recommended approving the rezoning of the area East of Dakota Street and the City staff has notified the two homes and the day care center located within - the area of their future status as non-conforming uses should the City Council approve the recommended rezoning. Also enclosed for your further information are: 1) Staff memo to Planning Commission date 7/2/87, 2) a map showing the area that is zoned R-3 and recommended for rezoning, 3) a map showing the current land use in the Bluff Street area, 4) minutes and a memo from 1981 when the rezoning of Bluff Street was previously discussed by the Planning Commission. Planning Commission Recommendation: The Planning Commission recommends the rezoning of the area located East of Dakota Street, North of Bluff Street and West of Marschall Road from R-3 to B-1. Action Requested: Move to direct s ff to prepare an ordinance rezoning the area East of Dakota Str t, North of Bluff Street and West of Marschall Road from R-3 to -1. Action Reauested: I Move to direct staff to prepare an ordinance rezoning the area East of Dakota Street, North of Bluff Street and west of Marschall Road from R-3 to B-1. MEMO TO: Shakopee Planning Commission FROM: Douglas K. Wise, City Planner RE: Bluff Street Rezoning DATE: July 2, 1987 Introduction• The City received an application from three adjacent property owners on Bluff Street who own commercial property within the R-3 zone requesting the zoning be changed to B-1. The Planning Commission and the City Council expanded the area to be considered for rezoning to include the entire area zoned R-3 north of Bluff Street. Background: Enclosed you will find 1) a map showing the area that is zoned R-3 which is being considered for rezoning, 2) a map showing the current land use in the Bluff Street area, 3) minutes and a memo from 1981 when the rezoning of Bluff Street was previously discussed by the. Planning Commission. - - The Planning Commission in it's decision to look at the rezoning of the entire R-3 area north of Bluff Street will enable it to. view the request of the proposed change from the property owners in light of the zoning within the surrounding area. This gives the Planning Commission the options of either 1) rezoning the entire parcel, 2) rezoning a portion of the parcel, or 3) not rezoning any of the parcel. Considerations: In addressing considerations I would like to refer to the attached memo from City Planner Don Steger dated May 7, 1981. The attached memo raises five questions which should be addressed at this point. The questions and the current responses to them are as follows: 1. Are conditions along Bluff Ave. any different now than when rezoned to R-3 in 1979? Two changes have occurred in the area since 1979, whether they are considered significant enough to alter the zoning is not for certain. The first change has been the expansion of commercial activity adjoining the east end of the parcel - that is zoned R-3. Expansion of businesses and construction of new businesses has occurred in the area of Bluff, Highway 101 and Marschall Road. In particular the Red Carpet Motel has been constructed and the City has on several occasions warned the Motel about the use of their property across Bluff Street intheR-3 Zone being used for overflow parking and truck parking (see attached letter) . The second change located approximately in the middle of the R-3 zone has been the submittal of plans by Mr. Bob Schiltz to expand his business. Mr. Schiltz was informed when he applied for the building permit that he was a non-conforming use and therefore we could not approve the building permit for expansion of his business. Mr. Schiltz then initiated the rezoning request which has resulted in this matter before you today. I would like to draw your at ention to the attached map indicating the current land use within the R-3 zone area north of Bluff Street. The map indicates that the far eastern end of the property and far western end of the property is vacant, in the middle is a mixture of both residential and business activity with th western 2 blocks being primarily dominated by residential ./ activity and the eastern2 block being a mixture of resi ential and business development. i 2. Has the overall pla for the Bluff street Area changed since the Comprehensive Pl adoption? j No. 3 . Have problems occurred si a 1979 regarding the current R-3 zoning along Bluff Street? The only problems consist of desire of Mr. Schiltz and the Red Carpet Inn to expand t eir businesses in to the R-3 zone. 4. Has significant changes occur ed i overall community goals and policies? No. 5. was the original zoning ma in error? No. Other considerations which should be consi ered include the area adjoins a State/Federal Wildlife Refuge and he rear portion of the property is within the Flood Hazard zone ea. These two factors may limit development of the property and also indicate possible concerns regarding compatibility of adjoi ' ng. land use. Another factor to be considered is the proposed extension of Bluff Ave. to connect with Marschall Road. - If this improvement is..completed it will result in considerably more traf ' c on Bluff Ave. . than currently exists. Staff Recommendation: The staff recommends rezoning of outlot A on the far eastern end of the R-3 area to B-1. This recommendation is based on the property being surrounded on two sides by business and th need for the motel to expand iq s parking into this area which they presently own. This particular site is not really suitabl for any other development. - - - business. Mr. Schiltz was informed when he applied for the building permit that he was a non-conforming use and therefore we could not approve the building permit for expansion of his business. Mr. Schiltz then initiated the rezoning request which has resulted in this matter before you today. i would like to draw your attention to the attached map indicating the current land use within the R-3 zone area north of Bluff Street. The map indicates that the far eastern end of the property and far western end of the property is vacant, in the middle is a mixture of both residential and business activity with the western 2 blocks being primarily dominated by residential activity and the eastern 2 blocks being a mixture of residential and business development. 2. Has the overall plan for the Bluff Street Area changed since the Comprehensive Plan adoption? No. 3 . Have problems occurred since 1979 regarding the current R-3 zoning along Bluff Street? The only problems consist of the desire of Mr. Schiltz and the Red Carpet Inn to expand their businesses in to the R-3 zone. 4. Has significant changes occurred in overall community goals and policies? No. 5. Was the original zoning map in error? No. other considerations which should be considered include the area adjoins a State/Federal Wildlife Refuge and the rear portion of the property is within the Flood Hazard Zone Area. These two factors may limit development of the property and also indicate possible concerns regardingcompatibilityof adjoining land use. Another factor to be considered is the proposed extension of Bluff Ave. to connect with Marschall Road. If this improvement is. completed it will result in considerably more traffic on Bluff Ave. than currently exists. Staff Recommendation: The staff recommends rezoning of Outlot A on the far eastern end of the R-3 area to B-1. This recommendation is based on the property being surrounded on two sides by business and the need for the motel to expand it' s parking into this area which they presently own. This particular site is not really suitable for any other development. Staff feels that the other mnplatted land that is now vacant on ---the eastern end of the R-3 zone could be rezoned to allow for expansion of business activity in this area if the property owners so desire. It is a buffer area between a couple houses along Bluff Street and the business development around the intersection of First Ave. and Marschall Road. Continuing to move to the west the next two blocks are mixed residential and business. They contain the parcels owned by the three property owners who have petitioned for rezoning to B-1. The area is clearly mixed commercial and residential development and which ever way the zoning goes one or the other will lose. If the blocks are rezoned to B-1 Mr. Schiltz and the co-petitioners for rezoning who owns the vacant lot next to him would be allowed to expand the business use of their property which Mr. Schiltz presently intends to do. However, at the same time the two or three homes on these two blocks would become non-conforming uses. Staff has come to the conclusion that the proposed expansion of Mr. Schiltz's business is not significant enough to change the overall character of this immediate area from a mixed residential-commercial use to a predominately commercial use area. Therefore the staff recommends that with the exception of the far eastern end of the R-3 zone the remainder of the area should remain R-3 at this time. It is the intention of the planning staff to update the City' s Comprehensive Plan within the next year. Updating of the plan will specifically study this area in much greater detail to better determine how the area should develop in the future. Based on the results of the plan update the City may want to reconsider the zoning of this area at that time. Al TI f y. �. rlu-�j �r i L { D r J -- - _ y 1 1 .IC � . X 1B1 �y`dl• It k11 It Ll 73 It F��' -.61 c1•'. 1✓�n< ��`11 X11 � � lT{ It N ST. CITY OF SHAKOPEE NCORPOeATED I89D , o c Minnesota 553791376 (612) 4453650 �^ 12., First Ave. • Shakopee, t January 16 , 1985 Mr. Tom Dekowski Barthel Construction 21370 John Millers Drive Rogers , MN 55374 Re: Parcel No. 27-075-001-0 Travel Host Motel Dear -Mr. Dekowski , Please be advised that thXste pl/iding ch was s mitted and approved forthe construcf_teLRos -Motel did I�iiotinclude Dutlott AAnor: e�ati. . - 8�1�233?trt5ckg-.6Outlot A is located within R-3 (miity. idential.],1,,.Floodplain zoningdistrict whishh� t low�ar�a;k�7.ots as .a permitted. use; whereas`Lock 1, Halo' s ist dditionis located inthe B-1 Diswhich obviously permits motels. Bluff Avenue is tsiding line between the two zoning districts. Outlot A may not be developed nor s a parking lot. Any attempt to do so will be a direction of the zoning ordinance. Should you have any, a estion¢, please contact me. J Yours truly, / Judi Sima City Plann JS : cah cc: Building Dept. Engineering Dept. r i The N . „ * t rl P * nn . : . . full .• , CITY OF SHAKOPEE 1N COR>O R4TED )80D 123 E. Pest Ave. - SnaKoDee, Minnesota 55379/376 (612) 4453650 �^ c r January 16 , 1985 Mr. Tom Dekowski Barthel Construction 21370 John Millers Drive Rogers, MN 55374 Re: Parcel No. 27-075-001-0 Travel Host Motel Dear -Mr. Dekowski , Please be advised that the 'site plan which was submitted and approved for the construction of the SY.avel-lost.Mote?.Hid O _ " of include utlot A nor-;its use :aswadditionalLaslca-33S�br 0utlot A is located within R-3 (mid density---esidential).J.__. Floodplain zoning district whichlZoes:n: _ot .allow,±urr.�azki E[77ots as a permitted...use; whereas"Y.ot�"7.,' Block 1, Halo' s 1st Addition -is - located in the B-1 District, which obviously permits motels . Bluff Avenue is the dividing line between the two zoning districts. Outlot A may not be developed nor used as a parking lot. Any attempt to do so will be a direct violation of the zoning ordinance. Should you have any, questions, please contact me. Yours truly, ':nu��, City Planner JS:cah cc: Building Dept./ Engineering Dept. Shakopee planning Carmel' .ion - ------.-_4_ perusi c -- may 14, 1981 h�Stoltzman moved to re==nendto the City COuucil & he 7 Man Joint Ccrrrdttee approval of the prel. and Final plat of Lin. Valley 5th & 6th Hddns. , subject to: 1• From the point of no.-therly deflection, 12th Avenue Court be renamed to Taylor Street. The cul-de-sac be renamed to Taylor Court. 2. The future platting of Outlot A, Minnesota Valley 6th Addition, be subject to the adopted recommendations of the Niall Traffic Study c'''rently being Prepared the City. 3• The signature blocks of both plats be changed to comply with the County Re- corder requirements. 4. A cash payment for park dedication be made. 5• The City Planner review the deed restrictions prior to the issuance of indivi- dual lot building permits. 6. Approval of Title Opinion by the City Attorney. 7. Execution of a Developer's Agreement for the construction of the required improvements. 8. All final plans and specifications be prepared in accordance with City Design Criteria and Standard Specifications and be received and approved by the City Engineer. 9. Construction drawings for the watermain, storm sewer, roadway and sidewalk be submitted to and approved by the City Engineer. 10. The water utilities be designed and approved by SPDC manager. ll. Street lighting be approved by SPDC manager. 12. Sidewalk be installed along the -west side of Polk. Street. _Motion carried unanimously. .Discussion - Rezoning of Bob Schilz Property - The City Planner highlighted his memo reviewing the zoning along the north side of Bluff Avenue, as per request by Bob Schilz, owner of Ornamental Iron Works. fir. Schilz' property yes zoned Commercial when he purchased it and after that time it was rezoned R-3 (Mid-Density Residential) as part of the City-wide rezoning process. Mr. Schilz claims he was not informed of the rezoning, although research indicates that all official notification requirements concerning the City-wide rezoning were implemented. Mr. Schilz stated the only reason he wants it rezoned to Commercial is for future sales. His business is grandfathered in now, so he is paying Commercial taxes, but not experiencing the benefits of Commercial zoning, He feels he has lost part of the value of his business. Mr. Scholz' options of requesting a rezoning or of selling to a similar type busi- ness were outUned. Mi. Schilz asked more specifically about the process of request- ing rezoning. He stated that two of his neighbors have expressed -interest in having commercial property. Cncl. Colligan leaves at this point, 9:30 p.m. -- -- . . Discussion - Link's 4th Addition - Sketch Plan Review The City Planner explained that this was-a sketch plan for three four-plexes, 2 bedrooms each, with garages. He pointed out that the garages cannot be closer to the street tban the principal building, according to Zoning Ordinance. /o a. MD40 TO: Shakopee Planning Commission FROM: Don Steger, City Planner RE: Zoning Classification (North side of Bluff Avenue) DATE: May 7, 1981 \ At the April 9> 1981 Planning Commission meeting, Bob Schilz � owner of Ornamental Iron Works located at 931 E. Bluff Avenue reques d the Planning Commission to review the zoning along the north side of B1 f Avenue. The business is currently located in an R-3 (Mid-Density Resi ntial) Zone, while Mr. Schilz prefers commercial zoning. Mr. Schilz indicated that when a received his Building ermit in April, 1979 the property was in a comme dal zone. He furthe indicated that he r' was unaware of the Bluff Avenue re ning which occurr d as part of the City-wide rezoning process. The fo 'ng dates ize the events: Public Hearings on Comprehensive Plan b Planning 'ssion: March 8, 1979 April 10, 1979 Zoning Ordinance Actions by Pla=in Commissio - - June 7, 1979 -- Discussion on proposed new ning ordinance and map; July 10, 1979 - Public hearing on pr osed ne zoning ordinance and map including specif c discussi on Bluff Avenue area; July 12, 1979 - Continuation of lie hearing on _ oposed new zoning ordinance and map including more di ussion Bluff Avenue area; August 9, 1979- Discussion on p oposed new zoning ord' ce and map; August 23,- 1979- Discussion on reposed new zoning ordin ce and map. y„ Zoning Ordinance Approval' by City ouncil: October 16, 1979 -- Discus ion on the proposed new Zoning 01zdinance and moccurred during several previous';City Council meetings. Official Publication of ZoningiOrdinance and Map: October 24, 1979 All official notification requirements concerning the City-wide rezoning were implemented. In addition, cnsiderable attention to the new Zoning Ordinance and Map was given by the local media so as to inform the local citizens. /0 cc- MEMO TO: Shakopee Planning Co=ission FROM: Don Steger, City Planner RE: Zoning Classification (North side of Bluff Avenue) DATE: May 7, 1981 At the April 9, 1981 Planning Commission meeting, Bob Schilz, owner of Ornamental Iron Works located at 931 E. Bluff Avenue requested the Planning Commission to review the zoning along the north side of Bluff Avenue. The business is currently located in an R-3 (Mid-Density Residential) Zone, while Mr. Schilz prefers commercial zoning. Mr. Schilz indicated that when he received his Building Permit in April, 1979 the property was in a commercial zone. Be further indicated that he was unaware of the Bluff Avenue rezoning which occurred as part of the City-wide rezoning process. The following date$ summarize the events: Public Bearings on Comprehensive Plan by Planning Commission: March 8, 1979 April 10, 1979 Zoning Ordinance Actions by Planning Commission: June 7, 1979 -- Discussion on proposed new zoning ordinance and map; July 10, 2.979 - Public hearig on proposed new zoning ordinance and men including specific discussion on Bluff Avenue area; July 12, 1979 - Continuation of public hearing on proposed new zoning ordinance and map including more discussion Bluff avenue area; August 9, 1979- Discussion on proposed new zoning ordinance and map; August 23,- 1919- Discussion on proposed new zoning ordinance and map. Zoning Ordinance Approval by Cit? Council: October 16, 1979 -- Discussion on the pronosed new Zoning Ordinance and map occurred during several previous City Council meetings. Official Publication c- Zoning Ordinance and Mac: October 24, 1979 All official notification requirements concerning the City-wide rezoning were implemented. In addition, cnsiderable attention to the new Zoning Ordinance and Map was given by the local media so as to inform the local citizens. Sha}copee Planning "Co. _ssion a. May 14, 1981 Zoning Classification_- Bluff Ave. - Page -2- When reviewing the Planning Commission and City Council schedule concerning the Comprehensive Plan, Zoning Ordinance and Map, it is clear that a great deal of thought and discussion occurred prior to formal adoption. In addition, specific discussion occurred on the Bluff Avenue area which concluded in the R-3 Zone for the area. Although the staff is not prepared to make a recommendation concerning rezoning the Bluff Avenue area from the R-3 zone to a commercial zone until a formal rezoning request is made by Mr. Schilz, several questions should be considered by the Planning Commission in order to provide Mr. Schilz some direction: 1) Are conditions along Bluff Avenue any different now than when rezoned to R-3 in 1979? 2) Has the overall plan for the Bluff Avenue area changed since the Comprehensive Plan adoption? 3) Have problems occurred since, 1979, regarding the current R-3 Zoning along Bluff Avenue? 4) Have significant changes occurred in overall community goals and policies? 5) Was the original zoning map in error? If the Planning Commissions' answers to these questions are negative, justification for rezoning the Bluff Avenue area appears minimal. DS/jiw Proceedings of the - --- - April 9, 1981 le� 4?_' - Shakopee Planning ..moission Page -6- Kmart Retail Store (Garden Sales in Parking Lot) - Discussion.: Discussion was held on the request made by the Kmart Retail Store, Minnesota Valley Mall, for a temporary garden sales center in an area of their parking lot. Don Schniapp, Assistant Manager, was present and explained that they had the garden sales set up if any of the Commissioners wanted to look at it. They didn't know if any type of permit was required for this type of sales lot. Coller/Perusich moved that ope � tions such as the Kmart en center not be required to obtain a Conditional Use Pe 't because they are an in egal component of such business and temporary in duratio . It is also recomme d that staff be instructed to monitor over the next two month the operation and a recommendations so we can address it next year. Motion carri unanimously. Scottland Inc. Sewer Flows - Discussi Coller/Stoltzman moved to concur with the ty Co cil action of March 24, 1981, to _ designate two 75 acre areas of VIP, Ltd. , pro_a as. Moratorium..Alternative Areas %" and "Y" on the City's 1980-90 Comprehensiv lan Sewer Map.- - Other Business: - Bob Schilz, 931 Bluff Avenue, initiated dis sion n the re-zoning of his business. He explained that when he bought there, it s comm ial, and then later was changed to R-3 and he had no knowledge of it bein done. He s paying commercial rates, and feels he should be re-zoned commercial. a is especi ly concerned with the negative aspects if he wishes to sell the busines . After some discussion, Comm. Coller re ended the it be placed on the May lhtb agenda thus allowing time for staff to check files for d tes and pertinent information on this rezoning . .He also stated th t if Mr. Schilz cou d have the backing of his neighbors, it would be helpful. I The City Admr. explained some of th problems the staff is ving in coordinating agendas for City Council and PI ng Commission, and asked if the Commissioners would consider meeting on a Honda or Wednesday night inste Comm. Coller suggested the Admr. lay out a schematic on a cal radar to point out the problems that are occurring and 'ng it back next meeting. Coller/Stoltzman moved to adj _ Motion carried unanimously. Meeting adjourned at 11:00 p.m, John Schmitt Chairman Diane S. Beuch Recording Secretary Proceedings of the - April 9, 1981 /-, Lt, Shakopee Planning sission -rage -o- Kmart Retail Store (Garden Sales in Park'_nr Lot) - Discussion: Discussion was held on the request made by the Kmart Retail Score, Minnesota Valley Mall, for a temporary garden sales center in an area of their parking lot. Don Schniepp, Assistant Manager, was present and explained that they had the garden sales set up if any of the Commissioners warted to look at it. They didn't know if any type of permit was required for this type of sales lot. Coller/Perusich moved that operations such as the Kmart garden center not be required to obtain a Conditional Use Permit because they are an intregal component of such business and temporary in duration. It is also recommended that staff be instructed to monitor over the next two months the operation and make recommendations so we can lddress it next year. Motion ca--Tied unanimously. Scottland, Inc. . Sewer Plows - Discussion: Coller/Stoltzman moved to concur with the City Council action of March 24, 1981, to. designate two 75 acre areas of VIP, Ltd. , property as• MoratorilUM .Alternative Areas "X" and "Y" on the City's 1980-90 Comprehensive Plan Sewer Map.- Other Business: Bob Schilz, 931 Bluff Avenue, initiated discussion on the re-zoning of his business. He explained that when he bought there, it was commercial, and then later was changed to R-3 and he had no knowledge of it being done. He is paying commercial rates, and feels he should be re-zoned commercial. He is especially concerned with the negative aspects if he wishes to sell the business. After some discussion, Coma. Collar recommended the item be placed on the May ILth agenda thus allowing time for staff to check files for dates and pertinent information on this rezoning . He also stated that if Mr. Schilz could have the backing of his neighbors, it would be helpful. The City Admr. explained some of the problems the staff is having in coordinating agendas for City Council and Planning Commission, and asked if the Commissioners would consider meeting on a honday or Wednesday night instead. Comm. Col-ler suggested the Admr. lay out a schematic on a calendar to point out the problems that are occurring and bring it back next meeting. Coller/Stoltzman moved to adjourn. Fiction carried unanimously. Meeting adjourned at 11:00 p.m. - John Schmitt Chairman Mane S. Bauch Recording Secretary lD6 MEMO TO: John K. Anderson, City Administrator FROM: Douglas K. Wise, City Planner RE: Preliminary Plat for Eagle Creek Junction 2nd Addition DATE: July 16, 1987 Introduction• At their regular meeting on July 9 , 1987 the Shakopee Planning Commission passed a motion recommending approval of the preliminary plat for Eagle Creek Junction 2nd Addition subject to conditions. Background• Mr. Gary Laurent has submitted a preliminary and final plat for the dividing of Outlot A from Eagle Creek Junction 1st Addition into four lots. The property to be subdivided is located near the intersection of Marschall Road and Eagle Creek Blvd. The Planning Commission approved the preliminary plat, but did not approve the final plat because the Commission felt more information was needed regarding the final drainage improvements along Eagle Creek Blvd. and the present and future status of Ramsey Street. Drainage in the area of this plat has been a problem in the past and a major storm sewer has been constructed along Marschall Road and through Lot 1 of Block 1 to serve Lot 1 and the rear sections of Lot 2 and 3. A stub for a storm sewer system along Eagle Creek Blvd. was placed at the intersection of County Road 17 and Eagle Creek Blvd. The final design for the construction of the storm sewer along Eagle Creek Blvd. has not yet been completed. Dedicated right-of-way for Ramsey Street abuts the south side of the proposed Eagle Creek Junction 2nd Addition plat. The Planning Commission at their meeting questioned what the City plans to do with Ramsey Street in the future. Since the Planning Commission meeting the staff has researched City records regarding Ramsey Street and has found that this section of Ramsey Street was vacated by the City in 1982. The City' s right-of-way dedication requirements for collector streets is 80 feet. The County has requested 50 feet from the center line of Eagle Creek Blvd. for right-of-way. Eagle Creek Blvd. is scheduled to be upgraded in the near future. City staff has discussed what should be required for the right- of-way on Eagle Creek Blvd. of this plat. The conclusion staff has arrived at is that because our City ordinance states 80 feet right-of-way forcollectorstreets, we should be consistent with- that policy andrequest40 feet from the center line of the road from this plat. The developer has sold Lot 1 of Block 1 0£ the proposed a- ,,0,6 Eagle Creek Junction 2nd Addition to Mt. Olive Lutheran Church for construction of a new church building. The Planning Commission has also approved a Conditional Use Permit for the construction of the new church. The City Council at their last meeting approved an amendment to the developers agreement for Eagle Creek Junction lst Addition to allow issuing of the building permit for the Mt. Olive Lutheran Church prior to recording of the plat for Eagle Creek Junction 2nd Addition. Planning Commission Recommendation: The Planning Commission recommends approval of the preliminary plat for Eagle Creek Junction 2nd Addition subject to the following conditions: / 1. A final drainage lan must be submitted and approved by the City Engineer. 2. Lot 1 shall be all wed two access s .onto County Road 17, Lots 2 & 3 shall each be allowed on - access onto County Road 16 and Lot 4 must ac ss onto and House Circle. County entrance permits shall requir d for all accesses onto County Roads 16 & 17. 3. Drainage and utility eas me is must be shown around the perimeter of each lot. 4. A sidewalk along Marschall o d will be required; and a sidewalk along County Road 16 as required by the existing agreement for Eagle Creek J ncti n lst Addition. 5. Execution of a Develope s Agree ent for construction of required improvements: a. Street lighting t be installed in accordance with the requirements of t e SPUC Manager. b. Water system to a installed in ccordance with the requirements of the SPUC Manager. C. Developer mus supply a letter of cr dit, performance bond or cash o complete drainage impro ements based on the final dr inage plan. d. Payment in lieu of park dedication shall required. e. The dev oper shall agree to the City' s Engineer' s method of apportioning the installments remaining unpaid against the plat and the developer waives his right o appealing the apportionment. 6. Approval of a title opinion by the City Attorney. Eagle Creek Junction 2nd Addition to Mt. Olive Lutheran Church for construction of a new church building. The Planning Commission has also approved a Conditional Use Permit for the construction of the new church. The City Council at their last meeting approved an amendment to the developers agreement for Eagle Creek Junction lst Addition to allow issuing of the building permit for the Mt. Olive Lutheran Church prior to recording of the plat for Eagle Creek Junction 2nd Addition. Planning Commission Recommendation: The Planning Commission recommends approval of the preliminary plat for Eagle Creek Junction 2nd Addition subject to the following conditions: 1. A final drainage plan must be submitted and approved by the City Engineer. 2. Lot 1 shall be allowed two accesses .onto County Road 17, Lots 2 & 3 shall each be allowed one access onto County Road 16 and Lot 4 must access onto Round House Circle. County entrance permits shall be required for all accesses onto County Roads 16 & 17. 3 . Drainage and utility easements must be shown around the perimeter of each lot. 4. A sidewalk along Marschall Road will be required; and a sidewalk along County Road 16 as required by the existing agreement for Eagle Creek Junction 1st Addition. 5. Execution of a Developers Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of the SPUC Manager. b. water system to be installed in accordance with the requirements of the SPUC Manager. C. Developer must supply a letter of credit, performance bond or cash to complete drainage improvements based on the final drainage plan. d. Payment in lieu of park dedication shall be required. e. The developer shall agree to the City' s Engineer's method of apportioning the installments remaining unpaid against the plat and the developer waives his right to appealing the apportionment. 6. Approval of a title opinion by the City Attorney. 3 /o j Action Requested: Offer and pass a motion approving the PrelimiI.ary Plat of Eagle Creek Junction 2nd Addition subject to the conditions listed in the Planning Commission minutes. BOG MEMO TO: John K. Anderson, City Administrator FROM: Tom Goodrum, Administrative Intern RE: 2nd Avenue parking lot DATE: July 16, 1987 INTRODUCTION: The city has received several complaints about the availability of short term parking within the 2nd Avenue Parking Lot by businesses located on or near the lot. On July 7th, 1987, a meeting was held with the involved businesses to develop a workable parking schedule for all parties. On July 14, 1987 staff presented the findings of that meeting to the Downtown Committee for their review and comment. BACKGROUND: Last fall a parking plan was created by City Council for the 2nd Avenue parking lot. (see attachment #1) Since _then the city has received complaints by businesses located adjacent to the lot about the shortage of 2 and 4 hour parking space in comparison to the number of spaces allowed for 8 hour parking. These businesses were concerned that the number of lots being used for 8 hour parking are taking away the necessary and convenient spaces for their establishments during peak business hours. Between the dates of 5/19 and 5/29 a survey by the Planning Department was made to determine the usage and length of stay of the 8 hour parking spaces. The results of the survey showed that there appears to be a lack of parking during the midday hour. It also revealed that 6 to 8 cars were parking longer than the regulated 8 hours. On June 16 , 1987 the Shakopee City Council directed the Downtown Committee to meet with the businesses located near the 2nd Avenue parking lot and identify a parking schedule that is mutually agreeable to all parties. A meeting of these businesses was held on July 7th, 1987. During the meeting the concerns of the businesses represented were heard along with possible solutions. At the July 7th meeting it was the general consensus that the 8 hour parking should be moved to the spaces along the northendof the parking lot and 2 hour parking should be permitted in the center aisles. The other available spaces within the lot shall remain where they are. (see attachment #2) The businessmen attending the meeting also suggested the following: 1. ) .More strictly enforced parking guidelines. 2. ) Placement of a sign within the 2nd Avenue lot indicating the availability of all day parking north of 1st Avenue. On July 14, 1987 the Downtown Committee moved to recommend to City Council that the 2nd Avenue Parking Lot Plan and Downtown Parking Plan approved 9/16/86 be amended creating 2 hour parking in the center aisles a\/rk -nn cating 8 hour parking to the north side of the lot. ALTERNATIVES: 1. Amend the Downting lot pl approved 9/16/86, 2nd Avenue lot, creato r parking in the center aisles and relocating 8 hour o the rth side. 2. Eliminate all 8 rkin w' hinn the 2nd Avenue parking lot and post ever2 ho3. Do not make any cin t e arking lot plan. RECOMMENDATION: iStaf£ recommeds altern1.ACTION REQUESTED: Move to amend the Downrking lot pla approved 9/16/86, 2nd Avenue lot, creating 2, hour parking in the center aisle and relocating 8 hour parking to the north side. on July 14, 1987 the Downtown Committee moved to recommend to City Council that the 2nd Avenue Parking Lot Plan and Downtown Parking Plan approved 9/16/86 be amended creating 2 hour parking in the center aisles and relocating 8 hour parking to the north side of the lot. ALTERNATIVES: 1. Amend the Downton parking lot plan approved 9/16/86, 2nd Avenue lot, creating 2 hour parking in the center aisles and relocating 8 hour parking to the north side. 2. Eliminate all 8 hour parking withinn the 2nd Avenue parking lot and post everything 2 hours. 3. Do not make any changes in the parking lot plan. RECOMMENDATION Staff recormneds alternative #1. ACTION REQUESTED: Move to amend the Downtown parking lot plan approved 9/16/86, 2nd Avenue lot, creating 2 hour parking in the center aisle and relocating 8 hour parking to the north side. i r ivy V' h R17 �I I' i — a� • � a O/' i --- /%%//////////7/ MEMO TO: John K. Anderson, City Administrator FROM: Dennis R. Kraft, Community Development Director RE: Amendment of the Toro Industrial Development Revenue Bond Issue of December, 1985 DATE: July 17, 1987 Introduction• In December, of 1985 the City of Shakopee issued Industrial Development Revenue Bonds in the amount of $3,500,000 for the Toro Company. These bonds, like all other industrial development revenue bonds, bear the name of the City of Shakopee but the City of Shakopee has no obligation for the payment of debt service for the bonds and is in no way liable if the Toro Company were to default on it's bond payments. ----- --- - - Mr.. David P. Swanson, an attorney representing the Toro Company is now requesting that the City agree to an amendment to the loan agreement which was signed by the City and Toro with the consent of the First National Bank of Minneapolis (as the holder of the 1985 Industrial Development Revenue Bond) . I discussed this matter with, Assistant City Attorney Rod Krass and subsequent to his review of the request he believes there is no reason the City should not approve the amendment. -- Mr. Krass's written opinion will be placed on the Council table for the Tuesday, July 21st meeting. Alternatives- 1. Adopt Resolution No. 2764 Authorizing the Execution and Delivery of the First Amendment to the Loan Agreement in the Amount of $3,500,000 in Industrial Development Revenue Bonds, Series 1985 (the Toro Co. Project) . 2. Do not approve the resolution to amend the bond issue and so inform the Toro Company' s legal counsel of this decision. Recommendation: Recommendation #1 above is recommended, i.e. approval of the amendment to the 1985 loan agreement. Action Requested: Move to approve Resolution No. 2764 which authorizes the execution and delivery of a first amendment to the loan agreement relating to the City' s $3,500,000 Industrial Development Revenue Bond, Series 1985. RESOLUTION NO. 2764 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AUTHORIZING THE EXECUTION AND DELIVERY OF A FIRST AMENDMENT TO LOAN AGREEMENT RELATI G TO THE CITY'S $3,500,000 INDUSTRIAL DEVELOPMENT ENUE BOND, SERIES 1985 (THE TORO COMPANY PROJECT) WHEREAS, on Dec" 19, 1985, a City of Shakopee, Minnesota (the "City") , is ed and sold to irst National Bank of Minneapolis (the "Bank" ) i s $3, 500,000 ndustrial Development Revenue Bond, Series 1985 The Tozo Co pany Project) , and in connection with such issuance the City a ered into a Loan Agree- ment dated as of December 19, 1965 (th "Loan Agreement" ) , with The Toro Company (the "Company" • and WHEREAS, the Company ha pr osed that the City and the Company execute and deliver, wit he consent of the Bank, a First Amendment to Loan Agreement i the form attached hereto as Exhibit A (the "First Amendment" amending certain financial covenants of the Company containe in the Loan Agreement; NOW, THEREFORE, BE IT RESOLV by the City Council of the City of Shakopee, Minnesota that: 1. The City Counc 1 of the Ci hereby approves the First Amendment and authoriz s and directs he Mayor, City Clerk and City Administrator of a City to exec to and deliver, and the City Clerk to affix th corporate seal f the City to, the First Amendment in substan ially the form ther of attached hereto as Exhibit A. 2. This Reso ution shall be in full orce and effect immediately upon its pa sage and approval. The foregoi Resolution was passed and approved by the City Council of the My of Shakopee, Minnesota, on this 21st day of July, 1987, by th following vote: Ayes:ti Nays: Mayor (Seal) RESOLUTION NO. 2764 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AUTHORIZING THE EXECUTION AND DELIVERY OF A FIRST AMENDMENT TO LOAN AGREEMENT RELATING TO THE CITY'S $3,500,000 INDUSTRIAL DEVELOPMENT REVENUE BOND, SERIES 1985 (THE TORO COMPANY PROJECT) WHEREAS, on December 19, 1985, the City of Shakopee, Minnesota (the "City") , issued and sold to First National Bank of Minneapolis (the "Bank") its $3, 500,000 Industrial Development Revenue Bond, Series 1985 (The Toro Company Project ) , and in connection with such issuance the City entered into a Loan Agree- ment dated as of December 19, 1985 (the "Loan Agreement" ) , with The Toro Company (the "Company") ; and WHEREAS, the Company has proposed that the City and the Company execute and deliver, with the consent of the Bank, a First Amendment to Loan Agreement in the form attached hereto as Exhibit A (the "First Amendment") , amending certain financial covenants of the Company contained in the Loan Agreement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota, that: 1. The City Council of the City hereby approves the First Amendment and authorizes and directs the Mayor , City Clerk and City Administrator of the City to execute and deliver, and the City Clerk to affix the corporate seal of the City to, the First Amendment in substantially the form thereof attached hereto as Exhibit A. 2. This Resolution shall be in full force and effect immediately upon its passage and approval. The foregoing Resolution was passed and approved by the City Council of the City of Shakopee, Minnesota, on this 21st day o of July, 1987, by the following vote: Aves: Nays: (Seal) Mayor ATTEST: Approved as to form this day of , 1987. City Clerk City Attorney t DPSresl9 2 - �JCNI$/T / ! C FIRST AMENDMENT TO LOAN AGREEMENT THIS FIRST AMENDMENT TO LOAN AGREJ1 EMENT (this "First Amendment" ) , dated as of 1987, between the CITY OF SHAKOPEE, MINNESOTA, a municipal corporation organized under the constitution anlaws of the State of Minnesota (called herein the "issuer") , and THE TORO COMPANY, a Delaware corpora- tion (called herein the "Borrower" ) . ; W I N E S S E T WHEREAS, the Issu r and th Borrower have previously entered into a Loan Agreement dated s of December 19, 1985 (the "Original Agreement" ) , relat g the Issuer ' s $3,500,000 Industrial Development Revenue B nd, Series 1985 (The Toro Company Project) ; and WHEREAS, the Issuer an First National Bank of Minneapolis (the "Lender" ) hav pr osed an amendment to the Original Agreement as set forth erein, NOW, THEREFORE, the arties he eto, each in considera- tion of the foregoing and of the terms this First Amendment and of other good and valu le consider tion, the receipt of which is hereby acknowledged, mutually agree as follows: Section 1. Con ruction. This irst Amendment is executed as and shall con titute an amendmen to the Original Agreement, and shall be c nstrued in connecti In with and as a part of the Original Agre ment. Capitalized to ms used in this First Amendment and not therwise defined herei shall have the same meanings given to su h terms in the Loan Agre ment . Section 2. ndment to Section 4.1( ' of the Ori final Agreement. Section 4. ( j ) of the Original Agreement is hereby deleted and the follow'pg shall be substituted in place thereof: r " (j) Covenants. So long as the Bond shall be out- standing and until payment in full of the Bond and the performance of all of the other obligations of the Borrower hereunder, the Borrower shall observe and perform for the benefit of the Lender the covenants contained in Sections 6, 7, 9, 10, 10.1, 11, 11.1, 11.2, 11. 3, 12, 13, 14, 15, 16, 17, 18, 18.1, and 18.2 of the Note Agreement dated April 6, 1984, between the Borrower and New England Mutual Life Insurance Company attached hereto as Exhibit B and made a part hereof (said Note Agreement in the form of Exhibit B hereto is hereinafter referred to as the "Note Agreement" and will remain in effect for purposes of this Agreement E1CNlF3/T , FIRST AMENDMENT TO LOAN AGREEMENT THIS FIRST AMENDMENT TO LOAN AGREEMENT (this "First Amendment" ) , dated as of 1 1987, between the CITY OF SHAKOPEE, MINNESOTA, a munic— ipal corporation organized under the constitution and laws of the State of Minnesota (called herein the "Issuer") and THE TORO COMPANY, a Delaware corpora- tion (called herein the "Borrower" ) . W I T N E S S E T H WHEREAS, the Issuer and the Borrower have previously entered into a Loan Agreement dated as of December 19, 1985 ( the "Original Agreement") , relating to the Issuer 's $3,500,000 Industrial Development Revenue Bond, Series 1985 (The Toro Company Project) ; and WHEREAS, the Issuer and First National Bank of Minneapolis (the "Lender" ) have proposed an amendment to the Original Agreement as set forth herein; NOW, THEREFORE, the parties hereto, each in considera- tion of the foregoing and of the terms of this First Amendment and of other good and valuable consideration, the receipt of which is hereby acknowledged, mutually agree as follows: Section 1. Construction. This First Amendment is executed as and shall constitute an amendment to the Original Agreement, and shall be construed in connection with and as a part of the Original Agreement. Capitalized terms used in this First Amendment and not otherwise defined herein shall have the same meanings given to such terms in the Loan Agreement. Section 2. Amendment to Section 4. 1 ( i ) of the Oricinal Agreement. Section 4.1(3 ) of the Original Agreement is hereby deleted and the following shall be substituted in place thereof: "(j) Covenants. So long as the Bond shall be out- standing and until payment in full of the Bond and the performance of all of the other obligations of the Borrower hereunder, the Borrower shall observe and perform for the benefit of the Lender the covenants contained in Sections 6, 7, 9, 10, 10. 1, 11, 11.1, 11.2, 11.3, 12, 13, 14, 15, 16, 17, 18, 18.1, and 18.2 of the Note Agreement dated April 6, 1984, between the Borrower and New England Mutual Life Insurance Company attached hereto as Exhibit B and made a part hereof (said Note Agreement in the form of Exhibit B hereto is hereinafter referred to as the "Note Agreement" and will remain in effect for purposes of this Agreement CP_1 without regard to any subsequent supplement, amendment, termination or expiration thereof) ; provided, however, for purposes of this Agreement, (a) the terms 2258 and 2008 set forth in Section 9 of the Note Agreement shall be 1758 and 1508, respectively, and (b) the term 2258 set forth in Section 10.1 of the Note Agreement shall be 1758. The definitions contained in Section 23 of the Note Agreement shall apply to this Loan Agreement; provided that to the extent incorporated herein, any reference in the Note Agreement to "Notes" shall be deemed to be a reference to the Bond hereunder; any reference in the Note Agreement to "this Agreement" shall be deemed to be a reference to this Loan Agree- — - - ment; any reference in the Note Agreement to "Company" shall be deemed to be a reference to the Borrower; and any reference in the Note Agreement to "you" shall be deemed to be a reference to the Lender. " Section 3.. Further Amendment. In light of the assign- ment by the Issuer to the Lender of certain of its rights under the Original Agreement pursuant to the terms of the Pledge Agree- ment, the Issuer, the Borrower, and, by its consent hereto, the ss Lender, each hereby agree that notwithstanding the provisions of Section 6.4 of the Original Agreement, the Borrower and the Lender may further amend Section 4 .1( j ) of the Original Agreement without the consent of the Issuer, so long as within 30 days after the execution and delivery of any such amendment an executed counterpart thereof is delivered to the Issuer. Section 4. Confirmation ofOriginal Agreement• Effective Date. As amended by this First Amendment, the Original Agreement is in all respects ratified and confirmed, and from and after the effective date of this First Amendment the Original Agreement and this First Amendment shall be read, taken and construed as one and the same instrument. This First Amendment may be executed in any number of counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. The Issuer and the Borrower may execute the same counterpart or separate counterparts, and this First Amend- ment shall be deemed effective when the Issuer and the Borrower have each executed one counterpart and the written consent of the Lender has been obtained. IN WITNESS WHEREOF, the Issuer and the Borrower have duly executed this instrument as of the day and year first above written. THE TORO COMPANY By Its 2 - l ai Attest: Its CITY OF SHAKOPEE, MINNESOTA J.._. By Its Mayor By 1, Its C7ty Administrator A test. Its City Clerk CONSENT FIRST NATIONAL BANK OF M NNEAP LIS hereby consents to the foregoing First Amendment to L an Agr ement between the City of Shakopee, Minnesota, and The To o Compa FIRST NATI AL BANK OF MINNEAPOL By Its DPSamd10 _ z _ w Attest: Its CITY OF SHAKOPEE, MINNESOTA By Its Mayor By Its City Administrator Attest: Its City Clerk CONSENT FIRST NATIONAL BANK OF MINNEAPOLIS hereby consents to the foregoing First Amendment to Loan Agreement between the City of Shakopee, Minnesota, and The Toro Company. FIRST NATIONAL BANK OF MINNEAPOLIS By Its DPSamd10 A0 LAW OFFICES KRASS &.MONROE CHARTERED Phillip R. KossaRECEIVEp Dennis L.Monroe Marschall Road Business Center Barry K. Meyer JUL 2 01987 327 Niarsehall Road Trevor R. Walsten P.O.Box 216 ElisabM< eth B. Laugin h Susan L. Estill CITYpF Shakopee.Minnesota 55379 Diane M. Carlson SHAKppEj� Telephone 445-5080 Lyndon A. Nelson Ken[A.Carlson,CPA -------- July " --July 17, 1987 The Honorable Mayor and City Council Attn: Judy Cos, City Clerk City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: Toro Amendments Our File No. 1-1373- Dear Mayor and Members of the Council: I have reviewed the "First Amendment to Loan Agreement" submitted to the City on behalf of Toro Company from the law firm of Doherty, Rumble 6 Butler. I find the documents in order and satisfactory for the purposes of the City. You will recall that under these Industrial Revenue Bonds and the documents authorizing their issue, the City has no liability. My review of the documents indicates Toro is restructuring their loan agreement and reducing the security needed to be pledged for the loan guaranty. As long as the trustee is happy and signs the agreement, it is simply not a problem for the City. I would advise you to approve the resolution submitted. Thank you. Very trul K 6 TERED hi lip R. Kr ss PRK:mly 113 MEMO TO: John K. Anderson, City Administrator City Council FROM: LeRoy Houser, Building Official RE: Memorial Park Lighting/Entrance Gate DATE: July 15, 1987 INTRODUCTION At your request, I have secured the cost Of installing security lighting and decorative lighting for Memorial Park_ BACKGROUND _ The security lighting on the north walkway is proposed to be 30' fiberglass poles with General Electric M-250A2 Luminaire Lamps (250 watts - see sheets B & C) . . There will be exactly 19 security lights on this line. The cost of installing security lighting will be $31,500 or $1, 657. 89 per unit. All cable will be installed underground in PVC conduit. Due to rock outcropping, we may have to cover the conduit with a 12" to 18" berm. This is not included in the bid price. Walkway lighting design discussed by everyone involved is still an issue to be resolved. I have a proposal for Phase One of the walkway lighting program for eleven lights for a total of $25, 000 ($2,273. 73 each) . These lights are identical to the ones we installed at the water slide. These lights are George ' s preference. (See sheet A) Another alternative for lighting the walkway is decorative lights. These lights and standards are about $150. 00 more per light then the ones installed at the water slide. Total cost for eleven lights would be $26,650 installed. (See sheet D) One drawback is the decorative lights are only 11' high. George has some concerns about vandalism. In addition, the Police Chief and George both are in agreement that a security gate at the entrance of Memorial Park is a must to reduce vandalism and secure the park at night. The cost of the gate will be $8, 996. We could use the same gate that West Bush Lake Park system uses or we can use an alternate gate system designed by Edman Builders. The cost of this gate is $7, 514 . (See sheets E & F) Also, George wants an electrical outlet installed in the west shelter in Memorial Park if the lighting plan is approved. The cost of this should range between $100 and $200 after the power for the light poles are extended. Should Council decide the cost of the project for this year is excessive and wants to phase the program in, the Police Chief and George are both in agreement that the first phase must include the installation of an entry security gate ' and the security lights on the north boundary of Memorial Par In addition, it is my opinion at least two lights should be in talled in front of the new chamber building. The estimated cost o£ these two lights is $5, 110.00. ALTERNATIVES 1. Do the entire p ject this year for a cost of $65, 014. 2. Do the north oundary securit lighting, gate installation and wo lights in ront of the Chamber Building for a cost f $44, 215 a do the remainder next year. 3. Do the north boundary security ighting and gate only this year at a cost o $31, 50 and do the remainder next year. 4. Do the gate and two 1 ghts in front of the Chamber Building at a cost of $12, 6 5 d do the remainder the following year. 5. Do any combination Council w S. 6. Don't do any of the project. RECOMMENDATION Staff recommends the entire p oject be completed this year at a cost of $64, 014 with the mon being btained from the Park Reserve Fund. COMMENTS George Muenchow, Tom Brow 11 and I fee the minimum we can accept this year is the int llation of the g to and two lights near the Chamber Building. - ACTION REQUESTED 1. Authorize staff to a vertise for bids for th purchase and installation of the 1 ghting and gate as ou ined in the report. 2. Direct staff to budg t Park Reserve unappropria ed balance for the purchase of the above mentioned items. LH:cah Attachments _ for the light poles are extended. Should Council decide the cost of the project for this year is excessive and wants to phase the program in, the Police Chief and George are both in agreement that the first phase must include the installation of an entry security gate and the security lights on the north boundary of Memorial Park. In addition, it is my opinion at least two lights should be installed in front of the new chamber building. The estimated cost of these two lights is $5, 110.00. ALTERNATIVES 1. Do the entire project this year for a cost of $65, 014. 2. Do the north boundary security lighting, gate installation and two lights in front of the Chamber Building for a cost of $44,215 and do the remainder next year. 3 . Do the north boundary security lighting and gate only this year at a cost of $31, 500 and do the remainder next year. 4. Do the gate and two lights in front of the Chamber Building at a cost of $12, 615 and do the remainder the following year. 5. Do any combination Council wants. 6. Don' t do any of the project. RECOMMENDATION Staff recommends the entire project be completed this year at a cost of $64, 014 with the money being obtained from the Park Reserve Fund. COMMENTS George Muenchow, Tom Brownell and I feel the minimum we can accept this year is the installation of the gate and two lights near the Chamber Building. - ACTION REQUESTED 1. Authorize staff to advertise for bids for the purchase and installation of the lighting and gate as outlined in the report. 2. Direct staff to budget Park Reserve unappropriated balance for the purchase of the above mentioned items. -'_-...=:encs t�ifskvprp Tinmmttnify fvrrnirrs 129 Levee Drive Shakopee, Minnesota 55379 Phone 445-2742 Community Education • Parks • Recreation • Adult Education MEMO TO SHAKOPEE CITY COUNCIL FROM GEORGE F. MUENCHOW, DIRECTOR, SHAKOPEE COMMUNITY RECREATION SUBJECT MEMORIAL PARK LIGHTING PLAN SUPPORT DATE JULY 14, 1987 This is to acknowledge my support for the Lighting Plan being prepared by LeRoy Houser. I have been involved in the preparation of the plan and fully recognize the importance of providing passive security in that location. - Memorial Park is a beautiful jewel in the Shakopee Park System which is enjoyed by many people. It is important that while it is being enjoyed, that it is not allowed to be destroyed. Good placement of lighting will go a long ways in alleviating a lot of the anti social behavior that could occur in that park. Enforcement of the 10:00 PM Curfew, installation of a Security Gate at the entrance, together with the implementation of this lighting plan will greatly help in the overall intention of cutting anti-social behavior to a minimum in Memorial Park. A COOPERATIVE EFFORT OF THE CITY OF SHAKOPEE AND SCHOOL DISTgiCT 72n SINCc�oqe TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Memorial Park' DATE: July 15, 1987 INTRODUCTION The police department has recommended additional lighting in the park and a gate at the entrance of Memorial Park. BACKGROUND Recently a person was assaulted with 'a baseball bat and three females were beaten with fists. Large ,numbers of minors are congregating in the park drinking and u ing drugs. The department has been frequently patrolling the area ng arresting violators. Citizens accustom to using the park are 4nding these activities offensive. The addition of the Chamber bL41ding should be additional justification to prevent damage nd theft. RECOMMENDATION Install additional ligh ti g and an entrance gate at Memorial Park. TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Memorial Park DATE: July 15, 1987 INTRODUCTION The police department has recommended additional lighting in the park and a gate at the entrance of Memorial Park. BACKGROUND Recently a person was assaulted with a baseball bat and three females were beaten with fists. Large numbers of minors are congregating in the park drinking and using drugs. The department has been frequently patrolling the area and arresting violators. Citizens accustom to using the park are finding these activities offensive. The addition of the Chamber building should be additional justification to prevent damage and theft. RECOMMENDATION Install additional lighting and an entrance gate at Memorial Park. 16.6g/Man Holophane 70W-400WHPS v- Contemporary, Somerset a 175W-400W MH or low-profile luminaires mercury rectilinear styling Dramatic horizontal light cutoff Uses energy-efficient HID lamps Description Somerset luminaires are designed for mounting on walls or on a wide choice of -- - poles.The luminaires feature low-profile rectilinear styling with a flat prismatic lens filed into a die formed aluminum a- housing.Units are integrally ballasted. Applications J- Somerset luminaires meet specific design and lighting requirements for mans,parking lots,parks,playgrounds, ;�-'--- roadways,walkways,and other outdoor area applications.The units are UL listed as"Suitable for Wet Locations" Advantages The range of lamp types,housing finish aluminum or steel poles,and options qqq i i t provides maximum design flexibility to - --� ii 1` • satisfy the requirements of most contemporary architectural styles.The Y„ow.van,. optical system creates an asymmetric / .. .-. tight distribution with the corresponding Potential for long spacings up to 7 times r one mounting height.In addition.the - 1 dramatic horizontal light cutoff available wdh Somerset luminaires results in , minimal glare and spill light. 1 See page 13 for specifications and . ordering data. t 1 _Quick calculation guitla to In al luminaire spacing for one to.average niwntainied. Witlth(feet) - Luminaire 20 30 40 50 60 typeand Mounting height(feet) --- - _ - wattage" 10 15__ 20 _ 15_20__ 25 20 25 30 30 35_40 30 35 40 70W HPS 82 -75 66 55 50 49 --41 -- 39 -37 -- 32 30 29-_�- 27 26 25 100WHPS 173' 154' 146 115 108 103 85 81 77 66 63 62 56 55 54 I 150WHPS 292' 259' 233' 190' 181' 173 143 139 130 114 106 104 95 93 91 25OW HPS — — — 312' 297' 282' 239' 228' 212 187 178 1694DD760 152 148 175W HPS — — — — — — 435" 405' 385' 340' 316' 30B 290 284 270 _ 175W MH 175' 147' 133 92 86 - 80 82 79 73 64 60 57 54 52 51 25OW MH — — 190' 160' 152 139 54 52 47 _ 40DW MH — — — — — __245' 229' 213 188 179 166 163 756 749 'exceeds 7:1 spacing For fc.I:;veL Glirar lY,anlemiriyly Ly: — — ------ - -- - "Prismaticlens,highbeam Fc. _Multiply spacing by How to use this table: 0.5 2.0 - Select Width of area to be lighted and 1.0 1.0 luminaire mounting height.Read down 2.0 0.5 are appropriate column to luminaire type 3.0 0.33 and wattage to find the on-center spacing. 4.0 025 5.0 c20 J � pe GFA-11512 General Electric INDUSTRIAL HAZARDOUS FLOODLIGHT AREA M-250A2 LUMINAIRE COMROADWAY wlso,� MERCIAL uzalawast -The GE M-250A2 luminaire has been designed for quick installation, ease of service and long, reliable life.The _ design provides separate access doors to tree ballast and optical assemblies.The PDWr/MOdule ballast assembly - --- is standard. Flexible design allows several optical choices along with many optional features to be added to this - ==_ roadway luminaire making it the ideal selection for efficient streetlighting applications, - —.---- T�POWR/MODULE-BALLAST' ASSEMBLY expedites installation, -_ change-outand maintenance. FEATURES 1.Feat access mall major eleehiul mmponems: Iladcom ore re Sodium fHPS)Samoa)cash borosilicine plass and LEXANO ponenfs are mounted on an easily removaole doo to expeame polyce net. resin lipuomany available. Cutoff pouts cash dear installation and maintenance. pat plass- stanoard or(Iropoed dear acrylic or LEXAN pdycarbo- 2 Easy mumping and optical assembly servi ng: One latch mare resin r improved peuormar se are available. (easily operated calls washing lineman s gloves) as access 5. ALGLAS 'nish on reflectors:This finish orovities Iona life, to mf2gor rsflenor and lamp. hign rehenanc naramensucs.Rebemors are preclsey formeo ro 3.universal slipfiber.Four sou oesion provitle positivemounung obtain uniform hi effrciency roaoway lighpng, and leveling and mounts to 1-V.through 2 in pace wilnoW rear- 6. G r.kefing: Du Is polyester finer gasket between Wismar rengement of mounting pans.AdjvM =S•from homoreal, and rithecor a stand . EPDM mbper gaskets are optionally ay- 4. Variety of optical assemblies: prisma acrylic refractor is initials starpeb (except mr 1]SIN ma y' 200, W Wcaioub high GUIDE FORM SPECIFICATION General Description I Ballast Operation The luminaire snall be General EletM1np type M-250A2 catalog Al ballast Cbmpppem,snail be mounted on me die-cast ppwrl napper(specify)Wmmaire. mooum poor and Salary removable and replaceable through the Mechanical Construction use of quick daaconnect plugs.For luminaires for use with"Max& Thelumineire shall consist otapr iondieiastaluminumhom. high pressure Sodium tHPS) lamps, the Malang aid small ae the ing, gloce hng and powvmodtne r.The Sh0finer shall oomain Piug-in type, removable w ut fns use of tools.The basad shall four Dohs for tigreerang intemaly4rom below and small not pass be pre-vered to me lamp socket and terminal board. through me housing.The puce dims shall pe one place papade The ballast snail operate one Ispbcty)50,70. 100, 125.200 or of antigang to 1.1t-mob mrough 2 inch pipe oracxer wunom rear- 250 watt (Specify lamp)from a nomm ll (seedy) (120.206. 240, ratimment of pans and pe aowarem =5°ham noriiontat M or 4801 volt, 60 Hi, power source and as capable of starfirg Optical Assembly auto operating the lamp within the labs specified by lamp manutac- Tne optical assembly shalt consist of an aluminum reflemor(calm hirer.This ballast snail be a Specify)type. ALGIAS0finish),pnsmatic acrylic rMramor,patron poyester gas. The laxamucric oomrol(potionallShalt fie mounted bvasbnng- kMrng and a SCCkd with a noManliever, spring loaded contact- basad retainer ring allowing miereetian"man the use,of=Is. Horrzontal ane vemical socket adlu amere shall pe provided wphim the relia(m.The ppllfal assembly Such Shall be he quick-rekaae L Ihr shalt win aisorminals will ANSI Margards. enema) spring type. light CidribWon shall be ANSIIIES type (spadN). I /< aF" " , wm .mp�a'eac2�w , GENERAL ELECTRIC �\ GEA-115x2 HAZARDO General Electric AZA 0 US` FLOODLIGHT M-250A2 LUMINAIRE COMMERCIAL -The GE M-250A2 luminaire has been designed for auick installation, ease of service and long, reliable life.The_ design provides separate access Odors to the ballast and Optical assemblies.The Powr/Moduie ballast assembly is standard. Flexible design allows several optical choices along with many optional features to be added to this -- roadway luminaire making it the ideal selection for efficient streetlidhting applications. ----- -------- -. IT POWR/MODULE BALLAST - ASSEMBLY expedites installation, _.change-out and maintenance. ^ _ FEATURES 1.Fan option to all major electrical components:Ballast coca- pressure sodium fHPS)lamos)mnh borosiscater diass and LEXANO ponents are mounted on an easy removable poor to expedne polvcaropnate resin opuonaly available. Cutoff obflcs wan near installation and maintenance. flat plass is stMparo or dropped Gear adrylic or LEXAN polyWrpP 2- Easy retamping and optical assembly servicing: One latch nate resin for anoroved parlomance are available. lenity operated while wearing imeman s owves)orowtoes access 5.ALGLASS finish on reflectors:This finish provides Iona life. to reframor-reflecror and lamp. nlgn reflectance charactentics, Refiectors are precisely mmee to 3.Universal slionner.Four bolt design provides positive mounting obtain uniform high etrwfency roadway,lighting. and reveling and mounts to 1-ref mignon 2 Stop pros voriout rear. 6. palliating: Durable nolvester aper basket bewreen refractor randement of mounting pans.Atlrysape e5'from MnzonW. and reflector is s;anoard. EPOM mboo,;assets are option,av- 4. variety of optical assemblies: Prismatic adync rahamor is aiiaple. stancard (except for 175W mercury, 204 25OW ldboJOX® high GUIDE FORM SPECIFICATIONS General Description Ballast Operation r The wmStefre snail be General Electric type M-2500.2,cmaiog All oalran components shall be mounted on me ole-ees:powrl number(sceayl lummnre. mode poor and Sion, removable and reGaceable mrouch the Mechanical Construction used ouitic disconnect Diu..Forluminaaes na use wrtn woefoxe The lummaire small contest of a Drectsion die-cast aluminum Mus- htin pressure =,.in (HPS) lamps, the sanino aid snail oe the ing, mop•- ring and pgwmnodule door.The Shower snail contain Plug-in type, removable wlmbm me use of zoom,The based Shoff four was for hdhtemng intemalW from W.and snap not ons be ore-weed to me lamp sooner and ieminal mom. through the Musing. The pipe demo shall pe one Diads caoabie The ballast snail operate one Ispecify)SC.70.100. :25.200 aor o:aoming to 1-s:Inch through 2 inch Dice Dratenn mmout rear- 250 wan rapacity lamp)from a nominal(specify) (120. 20E. 240, ranon ment of pans and ne amusiame a 50 from nahn nuu. M or 4801 volt. 60 Hz,Dower source and be capable of sating Optical Assembly am man=me lamp wflhm me limits spedfled by lamp transited- The Obson nse"n,shall consist of an aluminum reflector(with Curer.The ballast snall be a IsboOdy)tyle. ALGIASits Unpin),pnsmatip WNbc refractor,Dacron polyester pct- Tne photoelectric control Igp&wah shall be mounted by a sgdng noting and a SDdKV\,mn a non-canU,ever. spring bade,mmadi. maces retainer ring a!rovnng onemaBon wimom the we of Swing Horizontal and venidal Salman adiunmem small be wondetl w Aran the refractor.The mucal anemdy WRn Shall pe Int atdpk-retaaae Ldpea Sm ll be in acoomani with ANSI standards. enema! spring type. Ugnt mnrioution Was be ANSI4ES type (Specify). 1, sArVr--1——il;..,.r,1 Evp^° G E N E R A L ELECTRIC Kill Not- �a G L�('` `�`7 PQE MAMEIER "BODOM IAEL MAX SLE OP EACH LUM NAME A,1 NOARNAL YIFAMO NOIYlIYIG $NAEP 4ffi.I - 9,AFT $HAFT NI.00A1pN WEOHf lD ANI 90 MPX 100 AN1 GTALOG HEIGHT LENGTH NILIOES TOP BASE HIOM BASE ALBS} F➢A EPA EPA NUMBER IFL) ITT) ARMI$) Mr MI MI Ton ll.N1. 0X1.Efl 6O EL) $ET) LIGHT POLE WITH ONE MAST ARM 9' 2D 22'9" 1 105 4'6, 1 71/A 1 66 75 3.2 3.2 1 32 BH25.16 25 128'9" 92 41%, 81A 78 75 3.2 3.2 2.4 RS30-16 25 28'9" 124 4% 8% 7B 75 32 3.2 3.2 BH30-16 30 33'9" 1D5 4'b, 84. 7B 75 I 2.6 1.5 .7 BS35-16 30 133'9" I 145 4% 8% 78 75 3.2 3.2 3.2- RH35-16 LTGHT POLE WITH TWO MAST ARMS - 25 1 28'9" 102 416, BIG 78 75 1.6 .8 I - BS30.26 25 1 28'9- I 134 I 4% I 8�i I - 78 I 75 ( 32 I 32 3.2 IBH3D-26 SHAFT 30 33'9" 155 4% 8% 78 75 4.3 2.9 2.0 IBH35-26 LENGTH 30 133'9" 196 416 I 81h 78 75 I 3.2 3.2 I 3.2 IBX3526 LIGHT POLE WITH FOUR MAST ARMS 25 28'9" 122 416, I BIG 78 75 1.1 .5 - IBS3D4 25 28'9- 154 j 4% I 8% 78 75 32 3.2 2.5 1 BH3046 BE=STANDARD CONSTRUCTION BH=HEAVY DUTY CONSTRUCTION BX=EXTRA HEAVY DUTY CONSTNUCPDN AB odes are mdividualty wrapped. FWad base for mstallaboa starry, aluminum cap,gmmmeted mm access bole ani covered 21/2"X 5"hMdhDie SWbard... 18" I za- MAST ARM MATERIAL-ALUMINUM i J 'Poles are ror RRG aoow.3.2 EPA az me m252 arms m non taz[6 b IumiN:Rs predbr ma:32 EPA. EPARC-0mmGlpaYOM1S are[MaR@pp9r AA5Ht03Naa(es MbmtluCa3G5i CeEr TL^tlL'.SN@SI i00E['.'aiOnbr EPA2rm;s , wnmutarms. OOR LIGHTING NOTE: ALL GLOBS ARE SOLD SEPARATELY— SEE ACCESSORIES HEIGHT IS MEASURED TO THE TOP OF THE HIGHEST GLOBE. STANDARD FOUR ARM Victorian Garden Lite Street Lights z � No. SD-530 No. SD-552 11'High, 18" Base 81/3' High No. 56550 8+High, 18" Base No. 56551 8' High, 6" Base 1 Sash Francisco 4-Arm No.TS-8185 + _ 12'8" High de c I ; 18' 4-Cite Early American t L i �'; Street Lites No.TS-817 i Single Globe i Presidential E ly American i No. 56500 f'', Str t ite - . No. 540 Gargoyle Street Lamps bNo.TS-815 10' �11 No. 8110- 12' i . e No. TS-813 9' tPI� � - No. 56510- t3' Broadway Street Lights mac , -� No. 56580.2 12' High .: No. SD-580-4 4 Two Lites, Up or Down four Lites, Up or Down -� —OQT�00 R LIGHTING NOTE: ALL GLOBS ARE SOLD SEPARATELY— SEE ACCESSORIES HEIGHT IS MEASURED TO THE TOP OF THE HIGHEST GLOBE. STANDARD FOUR ARM Street Lights Victorian Garden Lite �.: `t� ': No. 50.530 No. SD-552 11' High, 18" Base P i�.. No. 50.550 9' High, 18" Base ,-� 8'/3' High No. 50.551 B' High, 6" Base San Francisco 4-Arm 7 No. TS-8185 12'8" High �I\ 1 18" 4-Lite Early American Street Lites No. TS-817 Single Globe 44p ,-� Presidential Early American p No. SD-300 '!I Street�te p No. SD-540 tI� Gargovle Street Lamps 1 r1 0 5' '^ No. TS-8i5 10' Ii No.75.8110- 12' F No. TS-613 9' ! �' _7 z, Lj �J Broadway Street Lights ;�,: No. SD-510- 13' T-2 No.No. SD-SBC-2 41-Z.-I i,c-\ 12' Hieh No. SD-580-04 Two L¢es, Up 0. Dmvn Four Lites, Up o, DONT `: I . . io i FENGG C;574,\ L, //Q L O I � I I I 1 _ '�Q _Q _ z . uGfi pY�' if f¢IC 4 -14P AT = 1 AT aureRh �,or,-r�uo�+3oIT� 44C2A, �r>%rta � KI Nrs pil4. I-A'ff�- �xr- I. 6L-,A -�lA.-I.4r(q ILl�JI� p�Y7j( .. o'o ! PC � Z � r I' V O O +: N w6 - � � V11 % ) \ ¥® . � 7 \ & ®® \ 0 0 71 _ . \ »-7- » _- � EDMAN -BUILDERS, INC. P.O.60%179 SHAKOPEE,MN 55979 612.44541367 a � � O" d , _ L I IF p -� 1 U N o r� D - oo -_ rl p... _- - _ --_. , fn �✓ v _J �p Don Y IQ a e 31 D 1 Y y N V ` .t r Ili MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for On Sale 3.2 Beer License by Van Z. Vuong and Tieu Ky (Family Chow Mein) DATE: .July 21, 1987 Introduction and Background Application has been received for an On-Sale 3.2 Beer License by Van Z. Vuong and Tieu Ky, 237 East 1st Avenue. The City Attorney has reviewed the application, surety bond and insurance exemption and they are in order. Alternatives 1. Approve application. 2. Deny application. Recommendation Alternative No. 1, approve application. Recommended Action Approve the application and grant an On-Sale Non-intoxicating Liquor License to Van Z. Vuong and Tieu Ky, 237 East 1st Avenue, effective July 22, 1987. JSC/jms lid MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk �� RE: Shakopee Jaycees on Sale 3. 2 Beer License DATE: July 21, 1987 Introduction & Background: The Shakopee Jaycees have applied for a temporary on sale 3.2 beer license for the weekend of August 1st & 2nd. The app- lication is not in order. Requested Action: Table the application of Shakopee Jaycees for a temporary on sale 3.2 beer license for the weekend of August 1st & 2nd at Tahpah Park. MEMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City Engineer — SUBJECT: T.H. 169 Bridge 6 Minibypass DATE: July 15, 1987 INTRODUCTION: The environmental assessment (EA) and finding of no significant impact (FONSI) has been completed on the T.H. 169 bridge project. After the FONSI is signed off by the State Historical Preservation Officer and the Feral Highway Administration , the City can proceed with final design. Prior to commencing final design, we should complete all elements of the design study report which is basically complete with the exception of establishing trail layouts. BACKGROUND: The existing bridge has narrow sidewalks on both sides of the bridge . It is anticipated that the new bridge design will incorporate a single , wider combination bike/pedestrian path. During preliminary design development, the consultant and staff reviewed possible alternatives for the location of a trail. We arrived at two basic alternatives described as follows: Alternative One This alternative provides for a 10 foot path on the new bridge as indicated in the attached Figure 3.2. The path alignment would be separated from the travel lanes by a "J" barrier . The advantages of this alternative is that the path facility is a part of the bridge which is owned and maintained by Mn/DOT . I do not see any distinct disadvantages. Alternative Two This alternative provides for the removal of the decking, beams, and girders of the old bridge and installing a low, maintenance aesthetically appealing foot bridge . This facility would provide a complete separation between trail users and passenger vehicles. The grade of the proposed foot bridge would be at approximately the some elevation as the existing DNR trail , thereby, eliminating the need for ramps. Figures 3 .3 and 3 .4 indicate the parameters of this alternative. The advantages of this alternative is the uniqueness of this facility and the amenities that would be added to the area . The disadvantage is the problem of ownership. Mn/DOT cannot take ownership of the facility and neither the DNR or Fish and Wildlife are willing to take ownership. 11 .� T.H. 169 Bridge July 15 , 1987 Page 2 Alternative Cost Comparison: The cost of alternative two has been estimated between $220,000 and $250,000. The cost of alternative one is unknown at this point but is anticipated to be in the same range as alternative two. It has been suggested to Mn/DOT that if the path is eliminated from alternative one , the savings in cost of the overall bridge be used to fund the foot bridge . It appears Mn/DOT is willing to accept this suggestion. If the savings do not cover the full cost of the foot bridge, it has also been suggested that the DNR and Fish and Wildlife fund the remaining ----- cost. Confirmation of this has yet to be determined. Bridge Issue: The basic issue being addressed before Council by this memo is the City' s willingness to take ownership and maintenance responsibilities for a separate foot bridge described as alternative two. Cost and participation sharing is a moot point if the City is not willing to accept ownership. If the City i.g willing to accept ownership, then staff will proceed with studies to analyze cost sharing. At this point, it is anticipated, but not certain, that alternative two would result in no additional cost to the City. RECOMMENDATION: It is recommended that Council be presented this staff report and that staff present layout drawings for Council consideration at their July 21 , 1987 meeting. Direction to staff regarding the ownership issue is being requested. KA/pmp ALTERNATIVES Ile, MEMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City Engineer - SUBJECT: T.H. 169 Bridge & Minibypass DATE: July 15, 1987 INTRODUCTION: The environme al assessment (EA) andi finding of no significant impact (FONSI) as been completed on �i' a T.H. 169 bridge project. After the FO I is signed offy the State Historical Preservation Offi er and the Feral hway Administration, the City can proceed ith final design Prior to commencing final design, we should complete all a ements of the design study -- _ report which is b sically com lete with the exception of establishing--trail la outs. BACKGROUND: � The existing bridge has narro sidewalks on both sides of the bridge . It is anticipa ed t at the new bridge design will incorporate a single, wi e om bination bike/pedestrian path. During preliminary design d v opment, the consultant and staff reviewed possible alt ernativ for the location of a trail. We arrived at two basic alternat es described as follows: Alternative One This alternative pro ides r a 10 foot path on the new bridge as indicated n the a ached Figure 3.2. The path alignment would be se arated fr the travel lanes by a "J" barrier . The adva ages of this alternative is that the path facility is a art of the b ' dge which is owned and - maintained by M /DOT . I do of see any distinct disadvantages. Alternative Two This alternative provides for the remo al of the decking, beams, and girder, of the old bridge and installing a low, maintenance aesthetically appealing fo t bridge . This facility would provide a complete separat on between trail users and pass@nger vehicles. The grade of the proposed foot bridge would be at approximately the s e elevation as the existing DNR trail, thereby, eliminatin the need for ramps. Figures 3.3 and 3.4 indicate the parameters of this alternative. The advantages of this alternative is the uniqueness of this facility and the amenities that would be added to the area. The disadvantage is the problem of ownership. Mn/DOT cannot take ownership of the facility and neither the DNR or Fish and Wildlife are willing to take ownership. C N CJ Y LL 2 T U � ( O IA i' \g F 11 ° i5d 6 F 11 1� E II E_s 1 _s�7,I1�''E' \\�� 1 3TIAtl3nw05 �. z. F 'ryY �. Fl• I`"ic4'1 3 , ' II ' 4 simn i f ' _ ` 53VIlOx _ .................................... 1 tlsnoe ( ( lt klN aI Bgegepe� I i t I � 1 �,Fg 1 I aooAur i . ' \ ) ( ) | 2CL - 2 ! ! ■ ! | : � � / - | - - -Q ! � - !\\{ i \\ $ \ � | . \/) � { � ` e � ; ti � m a LL d D m C p `u c �` � ; a a � N22 p � Q ^ g l _ � � i N _ C z � o 333 w y '�4 I N Z � N � L � w 1� o � J � E 3 � � 2 I O w a S � � j 1 W � �i F- s - W N p N I � W U m U S^ m m } qI� r o � o h - �^ e r I i £ � a z £ s � L � � _ oI L_ � i s3 I mi � \ ��xi _ z . -- I �_ ,J- � �� e �`� ug ;� nL � / 'QoP Y �Bw i � p gZ � W 3 � �s� o __ � W°` �� - -- =" � tt7 C 0 a aNm 9 LL Z I � w �a ¢ w = Y p I L w 1�1 rt�rtSSV iy o I� m dNlini� a i 0 C g Will En w N 3 L a J ¢� ar LL � �wI ena I wt¢a I w� ~Y ¢ I W V' wJ/ \ mQpWyr X NI \\\ I LL�C7Wa2 i. J DL J Y N u l Ofrr r��r�S�TAATEE OF--' // DEPARTMENT OF NATURAL RESOURCES BOX 500 LAFAYETTE ROAD • ST. PAUL, MINNESOTA • 55146 DNR INFORMATION Pia 5, 19E7 (613)4964157 y Mr. Ken Ashfeld City Engineer Shakopee City Hall Shakopee, Minnesota 55379 __.. .Dear Mr. Ashfeld: The new Trunk Highway 169 bridge crossing will prove to be very important for trail uses. The enclosed snowmobile maps show that the 169 bridge is a key link in providing a river crossing for grants-in-aid snowmobile trails. I strongly suggest that this use be provided for on the new bridge. Also, the enclosed Minnesota Valley State Trail map, taken from the comprehensive plan, shows the proposed trail alignments on both the north and south banks of the river. In addition, this map shows possible trail connections with Eden Prairie by means Of Riley _Creek and Chanhassen by means of Bluff Creek Park. These potential connections were identified during the planning process for the comprehensive plan. Ibelieve that this is information more than justifies a trail crossing. The thoughts recently discussed on a separate pedestrian structure are very exciting from a recreational view point. There appears to be potential to provide a first rate river crossing for a wide range of trail uses. Unfortunately, I have not been able to identify an appropriate Department of Natural Resources funding source for such an undertakinc. Perhaps Land and Water Conservation funding for such a project would be available through the Department of Energy and Economic Development. If I can provide any additional information please don't hesitate to call . I wish you well during the design phase of this project, and look forward to seeing the plans. Sincerely, f i'r ROBERT W. PIOTROWSKI Trails Project Coordinator Trails Operations Section Trails and Waterways Unit Box 52 - 500 Lafayette Road Saint Paul , Minnesota 55155-4052 (612) 296-8397 RWP/jls Enclosures c Mr. John Anderson, City Administrator Kathleen A. Wallace Delos Barber Bill Weir Bruce Eliason AN EQUAL OPPORTUNITY EMPLOYER Z7N m L ma ¢ W j d W 0 o mm � 90 m� gN= NN �„ wN 119mw< moE m 6 x p 0 �m Wad LL I __ xm I w WU I WE QY >Q Qm W I \ C\` -W � W I IM i �Pj I m I \�� I �I � \ I m2Y1NN= oeG��yrN H.WG2 0 21 F - ` I Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 F23% RP1MLIM TO: File COP= 2O: Joint Mullan Dave Warzala Ron Pherson FRC%:: Bruce Warzala Dll'I_.: June 22, 1987 SUBJECT: TH 169 DMUOW BYPASS TRAIWSTrucmrrr Ml— G Date: June 17, 3.987 Incahicn: Shakopee City Rz4 Attendees: Jchn Anderton, City Administ ator �_ t Ashfeld, City t:w;,.ear Carl Hoffstedt, Yz= Evan Green, MID= Fd Crozier, Fish and Wildlife Bruce. Eliason, EM Parks and Recreation Division Enloe Warzala, Barg AscOman Ren Ashfeld chaired the meeting which the city had called to resolve the trail and sidewalk aspeacs of the project The approved project geometrics were displayed and explained together with various color coded trail and sidewalk alternatives. Mne nail alternatives which in✓lude3 cne that would u`il.ize a separate pftie.—,rian trail bridge arectai on the old TH 169 bridge piers were the primary focus of the discussion. Each of the trail alternatives would integrate with a complementary sidewalk alte=rnative. Pertinent items ardor remarks included: - Ed Crozier felt long t-rm stmt for the snowmobile til was lacking. - All favored the sep=„ate psies=rian nail bridge concemf. - Bruce Eliason said his staff had gone an retard as saying the DNR Parks and Recreation Division could not handle bridge maintenance nor cortrii utte arty funds. - Ed Crozier suggested using the in-place bridge as is. John Anderson felt the vehicular bridge would require too much heavy maintenance to � '� he worthwhile. t �^i Barton-Aschman Associates, Inc. June 22, 1987 Page 2 - Carl Hoffstedt reported M= staff reaction to an earlier request for the pedestrian bridge cost sharing. The request was made on the strength that the state would derive certain cost savings by sidewalk elimination on the vehicular bridge and a reduction of old bridge removal costs. He indicated the state would be willing to =rtribute the difference between the planned project cost and the measured savings. They would not, however, assume any maintenance or iiabi Iity. The city was advised to make a request in writing. Given council approval and resolution of ownership, maintenance and liability, John Anderson will do so. - Robert Pietzowski, DNR trail coordinator who was unable to attend the meeting, was suggested as a possible candidate for ownership and' maintenance. MnDOT and Fish and Wildlife cannot assume these T=m^m=ihilities. - Ed Crozier said the proposed trail north of the river was in the Fish and Wildlife's Development Plan but not budgeted as yet, also that it called for vehicular access and a parking lot that could cost a'o=X mately $100,000. Tf MnMT insists that safetyand capacity are =vzscmably impaired by the propaccess, locaton, that be willing to contribute bridge to the $100,000 to the pedestrianagency may ithe city can provide parking on the south side of the river e.g. Huber Park, etc. - Bruce Warzala agreed to supply two enlarged blue line prints to the city staff for use in seeking City Caarii direction. km Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 IOTRANDUM 20: File COPSES 2C: John ht111an Dave Warzala Ron Peterson FR24: Bruce Warzala IYiTE: June 22, 1987 SUBJ=: 169 DOWNTOW BYPASS SIDfi&DIC DYING Data: June 17, 1987 Iocatirm: city Attendees: Jain Anderson, City LYR61 Ashfeld, Ci Carl Hoff Evan GLEen, hBiDdP Ed Crozier, Fish ;1 At;f:a Bruce Ftiasm, and ReCreatim Division Bruce Warzala, DS^'-ten Ren Ashfeld chaired the meeting whi the city had called to resolve the trail and sidewalk as_uects of pro) The ap were displayed and expprover pmjeC geometries lained ether 'th various color coded trail and sidewalk alternatives. axe altetna vee which included one that would utilize a separate pedestrian11 bridge ..ed on the old TH 169 bridge Piers were the primary £ of the di sion. Each of the trail alternatives would integre with a complem tary sidewalk alternative. dert.nent items ar /or remar included: - Fd Crozier felt long teY•m support for the i1a trail was lacking. - All favored the separate pedes=== trail b . Bruce El ami said his staff had gone on record saying the DNR Parks and Recreation Division could not handle bri ge maintenance nor omttibute any furlds� Ed Crozier suggested using the in-place bridge as 's. John Anderson felt the vehicular 'bridge would reg ' teo much heavy mainta arm to be worthwhile. fu x = I I CONTINENTAL CUSTOM BRIDGE COMPANY CALL TOLL FREE 800-328-2047 RECREATIONAL BRIDGES . . . t This self-weathering(Cor-Ten°)' steel span is in This 100'x 10' bridge with life-safety rails Sanibel, Florida. every six inches is in Busch Gardens in Cor-Ten is a registered trademark of U.B. Steel Williamsburg, Virginia. Pn� _ This 202-foot long span across 4 the Red River joins the 18-holes - of the Boise de Sioux Golf _ Course located in the states of both Minnesota and North Dakota. _ Battered piles prevent ice flow damage in the spring. These two painted bridges with a unique application, are located in Fairfax County _ .. s s Virginia. 3i Y CONTINENTAL CUSTOM BRIDGE COMPANY CALL TOLL FREE 800-328-2047 VEHICULAR SPANS . . . This 110-foot long painted p _ _ steel bridge in Long Beach, California is designed for pedestrian use, as well as police cars and other emergency vehicles. RBY ,411 V Continental provided this 44-foot long byl 4-footwide bridge ass turn- key project for the U.S. Fish and Wildlife Service. It is located in the ' == _ Great Dismal Swamp of south- C„ - •--. r eastern Virginia. 3 r Y L Os H15-44 wheel load with 6-inch concrete 10-ton capacity on 160-foot span in deck in Brookside Golf Course, Pasadena, Shoshone National Forest, Wyoming. California. MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: Met Council' s (Planning for the Region's Future) DATE: July 9, 1987 INTRODUCTION The City of Shakopee received a mailing from the Metropolitan Council inviting us to participate in the Council's current strategic planning process. The mailing included thirteen topic areas the Council has identified for preliminary investigation. They are requesting that local governments pick the top five issues facing the region. BACKGROUND Please read the attached information provided by the Metropolitan Council. The circled number in the left hand margin represents the number of votes the topic received by four staff people dealing with long range planning, namely, Dennis Kraft, Doug Wise, Barry Stock and John Anderson. We have provided our ratings to assist Council in selecting the top five topics they would like to submit to the Met Council. We have also invited Marcy Waritz our Met Council Representative to the Council meeting on July 21st to assist Council by answering questions Councilmembers may have regarding the thirteen topic areas. ALTERNATIVES 1. Council can pick the five top issues facing the region as requested by the Met Council. The five can be submitted in writing to the Met Council on the forms provided. 2. The Council can provide a shorter list of issues if it wishes to emphasize only one to three issues. In addition Council can submit any additional written material which it feels would help emphasize the issues Council selects as the most important. Council can then follow this up by having someone attend appropriate Met Council Strategic Planning Sessions. 3. Council can choose not to participate in the Met Council Strategic Planning effort. RECOMMENDATION I recommend Alternative No. 1 or No. 2 depending upon how much emphasis and time Council wishes staff to invest in this process. Alternative No. 1 requires only that we write a letter. Alternative No. 2 could require more staff time for preparing background materials and attending meetings. ACTION REQUESTED Pass a Motion selecting up to five of the thirteen issues provided by the Met Council as the most important issues the City of Shakopee feels are facing the region in the next twenty years. JKA:cah Attachment I I I, Metropolitan Council 300 Metro Square Building IWIIIIII p Seventh and Robert Streets St. Paul, Minnesota 55101 r,e Telephone (612) 291-6359 Tx.rr,�rT•e"r May 26, 1987 TO: Local Government Rey Contact The Metropolitan Council would like your help. We'd like to invite your organization to participate in the Council`s current strategic planning process, an effort to develop a broadly shared vision for the future of the Twin Cities Region. We intend to open a dialogue that will bring together the ideas of many citizens of the region, including local governments, business, labor, nonprofit organizations, civic groups and groups with special needs. The enclosed invitation explains our aims and lists a number of potential, long- range concerns for the region the Council has identified. We hope you'll take the time to give us feedback on the list of concerns. We need to know whether you think these concerns are important future regional issues, whether our focus is sharp enough, and whether we may have missed some important areas altogether. To obtain your ideas, a Council member or I am available to meet with your, community's officials. Please call Guy Peterson of the Council staff, at 291- 6527, to make arrangements. If you prefer, you can communicate with us in writing. Sincerely, Kew Steve Keefe Chair RECEIVED Rnelosure JUN — 31987 C{TY OF SHAhOPEE An Equal Opportunity Employer Metropolitan Council of the Twin Cities Area A 300 Metro Square Building, 7th and Robert Streets St. Paul, Minnesota 55101 Tel. 612 291-6359/TDD 291-0904 May 18, 1987 TO: Metropolitan Area Local Officials and Citizens FROM: Steve Keefe, Metropolitan Council Chair SUBJECT: An Invitation to Participate in Planning for the Region's Future Decisions about our physical systems and human services are being made right now that will shape the region we live in by the year 2000 and beyond. When we make these decisions--about water quality, transit, long-term care, housing--we are affecting our future. Solving today's problems requires that we have a better idea of where we're going in order to know what we should do now. As a result, the Metropolitan Council has stepped up its strategic planning work this year. Our aim is to develop, with your help, a broadly shared vision of the region's future, and to use it as a framework for making today's decisions without precluding our future options. This "vision" doesn't mean a planned city of the future or anything like that. It's not to plan how people will live their lives, but to keep our options open and be prepared for different contingencies. This approach has kept us strong and versatile in the past. To work, a regional vision must be shared broadly. It must reflect what many different segments of our population want. If our aim is to ensure that the government services people want are there in the next 20 to 30 years, we need to know now what kinds of lives we'll want to be living then. An important part of the Council's work over the next few years will be to work with others in the region to discover and present various possibilities and options. What kinds of ,jobs will be needed? What kinds of lifestyles will people want? What kind of education? We plan to work with many citizens of the region, including local governments, business, labor, nonprofit organizations, civic groups and groups with special needs. As we develop a shared concept of ,just what it is that people Grant for the region, we can make decisions aimed at creating it. At strategic planning retreats in March and May, the Council raised a number of potential long-range concerns for the region. The list is broad, covering everything from our prized quality of life--especially as it affects the region's human resources--to financial resources for the infrastructure, to preparing for another energy crisis. We hope you and your organization will take time to give the Council feedback on this initial list of concerns identified at the retreat (which are not in any special order): -2- 1. Quality of life, especially as it affects the region's human resources. Seen as one of the region's greatest assets now and into the future. Possible areas of focus- - Health services. - Services to older people. - Arts offerings, services and pro ams. - Effective delivery of human ser ces, including less fragmentation among servic s, clearer access oints, and coordination with physical systems; e.g. low-income housi and transportation. - Increased farm y expectations or schools and pressure for schools to assume new rol 2. Vitality of the regio 1 economy. Possible areas of focus - Implications of aery ce sec or-oriented economy. - Productivity issues, espec ally in view of demographic trends. - Coping with global economl competition. Anticipating the impacts\df technology. 3. A more systematic, long-range 11�1Ok into social ills. Possible areas of focus: / \ 1 - Analysis of the cost effectiv ass of various integrating strategies for dealing with social' ills c sidering the effects of all government systems from educationiand trai ng to income maintenance to health care to economic development. - Approaches to coat cadtrol based problem prevention. ® 4. Fiscal planning to pay fo� long-term infr tructure before baby boomers reach retirement age. / Possible areas of focus:) - Financial resources for infrastructure ma .be more available during next 20 years than-after 2010. - Need to promote mntenance vs. expansion given likely slowdown in regional developm nt. - Helping communities plan more integrated, long-range strategies to address infrastru6ture issues. 5. Water management (ground and surface water). Possible areas of focus - Nonpoint sourcesl,of pollution (e.g., urban runoff, agricultural runoff): now much is the public willing to pay? - Impact on the Twin Cities of potential water shortages in the southwest. - Issues associated with federal water quality permits and possible impacts on development. -z- / � • Quality of life, especially as it affects the region's human resources. Seen as one of the region's greatest assets now and into the future. Possible areas of focus: - Health services. - Services to older people. - Arts offerings, services and programs. Effective delivery of human among services, services, including less fragmentation clearer access points, and coordination with physical systems; e.g., low-income housing and transportation. Increased family expectations for schools and pressure for schools to assume new roles. 2. vitality of the regional economy. Possible areas of focus: Implications of service sector-oriented economy. - Productivity issues, especially in view of demographic trends. Coping with global economic competition. - Anticipating the impacts of technology. 3. A more systematic, long-range look into social ills. Possible areas of focus: - Analysis of the cost effectiveness of various integrating strategies for dealing with social ills considering the effects of all government systems from education and training to income maintenance to health care to economic development. Approaches to cost control based on problem prevention. U 4. Fiscal planning to pay for long-term infrastructure before baby boomers reach retirement age. Possible areas of focus: - Financial resources for infrastructure may be more available during next 20 years than after 2010. - Need to promote maintenance vs. expansion given likely slowdown in regional development. - Helping communities plan more integrated, long-range strategies to address infrastructure issues. 5. Water management (ground and surface water). Possible areas of focus: - Nonpoint sources of pollution (e.g.$ urban runoff, agricultural runoff): how much is the public willing to pay? - Impact on the Twin Cities of potential water shortages in the southwest. - Issues associated with federal water quality permits and possible impacts on development. -3- Groundwater pollution from solid waste disposal, including impacts beyond the metro area. Jurisdictional issues among public agencies in water management. Effect of cultural values in the way different age groups use water (e.g. , for lawns, showers). 6. Affordable housing. �J Possible areas of focus: - Evaluate what works and what doesn't (e.g., Section 8 subsidized housing voucher program). - Monitoring of housing programs, such as private sector compliance with federal requirements for tenants with lower incomes. - Affordability for "working poor" with incomes ,just above subsidy levels. - Changing housing demand and market conditions related to demographics �-� and other factors. l 9 \ 7. Long-term care costs for the baby-boom population. Possible areas of focus: - Fiscal planning, given future large elderly population. - New strategies to reduce future demands on long-term care system. C8. Transportation. Possible areas of focus: - Attitudes regarding tolerable levels of congestion and the costs to reduce that congestion. - What are the real development and life style goals the transportation system must achieve? - What impact congestion has on the achieving of those goals. - Impact in the Twin Cities of increased energy costs in event of a shortage. - Importance of international travel via the airport. - Alternative technology solutions to transportation issues; e.g. , substituting telecommunications for transportation. C 9. Coming energy crisis. Possible areas of focus: - Anticipating when and how large an energy crisis the region may face. Contingency planning, especially related to regional systems. - Impacts on development; i.e. , current development decisions do not include consideration for a potential energy shortage. - Impacts on suburbs. 10. Job retraining. Possible areas of focus: - What works/what doesn't. - Who's providing retraining in public and private sectors, and how much of need is being met? Coordination? Overlap? -4- Special issues related to disadvantaged populations. Concept of investment in human capital. - What will the O ((need be over the next 20 years?dp11. Disintegration of mmunities. Passible areas of focus: - Who is moving in and out of the cities, and ho/: are the moves related to changes in ho us hold formation? - Impacts of transien and the resulting breakdown of informal support systems for elderly, hildren. Possible demands for increased formal servi3es to compensat_ / - Impacts of magnet schoo s and busing. - Growing scarcity of vol tears due to t nsiency, two-worker families, single-parent families. - When will central city pro ems show u in first-ring suburbs? 12. Segregation of people in commmit s. Pos able areas of focus : - Elderly housing. Concentration of minorities in c in neighborhoods. - Concentration of low-income popul ions. ® 13. Strategic planning. Possible areaa o Po s: - Long-term viability of the re n. - Value differences among gene ions and eir impacts on people's attitudes and behaviors; e.g. different d ds for services. - Urban design issues; e.g. , p arming for reus of buildings, designing facilities for an older pop lation (especiall in inner-ring suburbs), designing transportation a well as buildings r extreme climate, changes in development pa rns to reflect diffe nt economic/energy conditions. - Anticipating teehnologi 1 change and its impacts, such as new telecommunication s tee ology. Other items discussed at the r4reat and possibly related to �ne or more of the above concerns include: ` - Heroic medical care. - AIDS. - Twin Cities issues in &elation to the rural crisis. - Creating/maintaining a stable tax base. - Governmental financing incentives and disincentives to solve public policy problems. - Concerns about solid waste policy direction given undeveloped parts of system such as recycling and composting. DC2392 POADMI -4- Special issues related to disadvantaged populations. Concept of investment in human capital. �-� - Ghat will the need be over the next 20 years? A \ 11 . Disintegration of communities. Possible areas of focus: - Who is moving in and out of the cities, and how are the moves related to changes in household formation? - Impacts of transiency and the resulting breakdown of informal support systems for elderly, children. Possible demands for increased formal services to compensate. - Impacts of magnet schools and busing. - Growing scarcity of volunteers due to transiency, two-worker families, single-parent families. - When will central city problems show up in first-ring suburbs? 12. Segregation of people in communities. Possible areas of focus: - Elderly housing. - - Concentration of minorities in certain neighborhoods. /— - Concentration of low-income populations. ( 13• Strategic planning. Possible areas of focus: - Long-term viability of the region. - Value differences among generations and their impacts on people's attitudes and behaviors; e.g. , different demands for services. - Urban design issues; e.g., planning for reuse of buildings, designing facilities for an older population (especially in inner-ring suburbs), designing transportation as well as buildings for extreme climate, changes in development patterns to reflect different economic/energy conditions. - Anticipating technological change and its impacts, such as new telecommunications technology. Other items discussed at the retreat and possibly related to one or more of the above concerns include- - Heroic medical care. - AIDS. - Twin Cities issues in relation to the rural crisis. - Creating/maintaining a stable tax base. - Governmental financing incentives and disincentives to solve public policy problems. - Concerns about solid waste policy direction given undeveloped parts of system such as recycling and composting. DC2392 POADMI THE METROPOLITAN COUNCIL NEEDS YOUR IDEAS--PLEASE CONTACT US We would like to talk with a Council member about our ideas. We would like to present some ideas at a Council committee meeting. We would be interested in attending a meeting somewhere in our area to talk about these issues. We would like to be placed on your strategic planning mailing list. Name Phone Number -- Work Organization Home Address MN, We think the five most important issues facing the region are: 1 ) 2) 3) u) s) WB073A, PROTX3 o�� //� 04 -O Metropolitan Council 300 Metro Square Building IWIIIIII Seventh and Robert Streets St. Paul, Minnesota 55101 July 17, 1987 :. Telephone (612) 291-6359 'w,N�rF To: Local Government Key Contacts Earlier this year the Metropolitan Council invited your community to partici- pate in our strategic planning process. Council members and I appreciate the opportunities that have been extended to us to meet with you. We've discussed with you the long-range concerns of our region, and have received thoughtful input from many communities and organizations. As we indicated to you this spring, the Council's strategic planning effort doesn't end with identifying those issues it wants to concentrate its efforts on in the immediate future. Strategic planning will continue to be an important part of our work over the next several years and will involve an ongoing dialogue between the Council and its constituencies. Our recently completed six-month process, however, did identify issues, and the goals and strategies to address them, and incorporated the concerns and ideas of our constituencies. Several major areas emerge that suggest a focus for our work in 1988. In the Council's budget document, staff has proposed six priorities for work in 1988 based on the Council's work. These priorities, which the Council will consider next week, are as follows: 0 o The regional economy, with a focus on better understanding of the regional economy and how it relates to state, national and international economic activities. 0 o Human resources framework, with a focus on developing more integrated policies that address human needs in the region, as the Metropolitan Development and Investment Framework does for physical systems. o Water, with a focus on improved management of the region's water supply and quality. 4. o Transportation, with a focus on greater balance in the regional system through new policy direction and transit strategies. 3 o Strategic planning, with a focus on improving the Council's capability to anticipate and define future regional issues. ® o Solid waste, with a focus on continuing to move the regional system in new directions set forth in Council policy and legislative action. Enclosed is a copy o the public meeting notice and Overview for the Council's proposed 1988 Work Program and Budget. I encourage you to continue to help the Council set its work agenda for 1988 and beyond by participating in our current budget setting p resp and our ongoing strategic planning efforts. 4 kl ,..d Sincerely, Steve Keefe Chair An Equal opportunity Employer sw. NOTICE JUL 2 o 1987 OF clrr of MECI TROPOLITAN COUNL s"AxoaEE PUBLIC MEETING PROPOSED 1988 WORK PROGRAM AND BUDGET The Metropolitan Council's Management Committee will hold a public meeting to receive comments on the Council's proposed 1988 work program and budget. You are strongly encouraged to participate in this meeting and provide the committee with your input during the development stages of the budget document. The proposed budget was developed based on direction provided by members of the Metropolitan Council at three spring retreats. The Management Committee will be reviewing the proposed document during July and August. The Council will hold a public hearing Sept. 10 prior to its final adoption of the 1988 work program and budget on Sept. 24. Enclosed is a summary of the proposed work program and budget. Copies of the full budget document are available from the Council's Data Center. PUBLIC MEETING INFORMATION When: Tuesday, July 28, 9 a.m. Where: 3rd Floor, Metro Square Bldg. 7th and Robert Sts. St. Paul Who will Local Officials Regional Commissions be notified: Minority organizations Council advisory committees Business organizations Interested persons How to 1. You may attend the meeting and offer comments. participate: To register in advance to speak, please call Jane Larson at 291-6500. 2. You may send a letter with comments to: Alan Morris Metropolitan Council 300 Metro Square Bldg. St. Paul, MN 55101 Any Call the Council's Finance Division and talk to: questions: Alan Morris (291-6446) or Tim Fleetham (291-6374). To receive a copy of the document call 291-6464. avf C %V METROPOLITAN COUNCIL`S PROPOSED 1988 WORK PROGRAM AND BUDGET WORK PROGRAM The 1988 work program development process was designed to encourage awareness and understanding of a longer-range strategic perspective on regional issues. The Council identified critical issues for the Twin Cities region's future and identified goals to achieve in addressing these issues. The following goals are identified in the proposed 1988 work program. The first six goals were identified by staff as priorities for Council consideration. o The regional economy. Understand the regional economy and how it relates tostate, national and international economic activities. o Human Resources Framework. Develop more integrated policies that address human needs in the region. o Water. Improve management of the region's water supply and quality. o Transportation. Develop a balanced transportation system to satisfy long-term social and economic goals of the region. o Strategic planning. Anticipate and define future regional issues through an ongoing "environmental scanning" process. o Solid waste. Lead region to est-ah ish a solid waste system that protects the environment. o Basic Research. Identify, track, interpret and report on trends with regional policy implications. o MDIF followup. Incorporate the Council's basic growth and resource management strategy into Council plans and decisions. o Metropolitan Development Guide/local planning. Promote and assist local government implementation of Council policies. o Housing. Promote and guide orderly development of housing. o Arts and cultural opportunities. Encourage access to cultural activities. o Services to older persons. Ensure that older people have access to, and are able to obtain, needed assistance. o Health costs and Health status. Encourage the containment of health costs while maintaining or improving health. Meniquolitain Courne - 300 Metro Square Building - Seventh and Robert Ste - St Paul,Minnesota 65101 - Tel (612)291 64 64 ~� o Metro governance. Adapt the institutional arrangements of the metro agencies to ensure each is accountable for service delivery decisions. o Financing infrastructure. Establish regional policy for long-term infrastructure planning and financing. o Regional parks. Ensure regional recreation open space needs are met. o Consensus-building. Help build participation and develop consensus among parties on ways to solve regional problems. o Information for Council decision-making. Provide appropriate information to help the Council make informed decisions. o General information. Expand people's understanding of regional issues and Council polici s and activities. o Information for dec -makers. Make appropriate informaiton resources available and accessible o��improve regional decision-making. o Commitment for Council deciihNry Build public support for important Council policies. BUDGET o The proposed budget for 1988 is $11 .9 million. This represents a 2 percent increase from the 1987 adopted budget of $11.6 million and a 2 percent drop from the 1987 amended budget of $12.1 million. o The largest share of the Council's proposed budget, 60 percent, will come from a regional property tax levy. The proposed levy of $7.2 million represents a 5 percent increase over the 1987 levy. o The proposed budget for 1988 supports a staff complement of 206. o In addition to the proposed budget of $11.9 million for agency operations, the Council anticipates administering $34.6 million in grants and $1 .8 million in loans for various federal and state funded programs. REVIEW SCHEDULE Following is the schedule fop review of the Council's 1988 work program and budget. July 14 Management Committee review July 21 Management Committee review July 28 Management Committee review Public meeting to receive comments August 4 Management Committee sets public hearing and recommends 1988 work program and budget public hearing draft August 13 Council adoption of 1988 work program and budget public hearing draft August 18 Management Committee discussion (if necessary) September 10 Council public hearing on 1988 work program and budget September 15 Managment Committee review and recommendation September 23 Hearing record closes September 24 Council adopts 1988 work program and budget ii o Metro governance. Adapt the institutional arrangements of the metro agencies to ensure each is accountable for service delivery decisions. o Financing infrastructure. Establish regional policy for long-term infrastructure planning and financing. o Regional parks. Ensure regional recreation open space needs are met. o Consensus-building. Help build participation and develop consensus among parties on ways to solve regional problems. p Information for Council decision-making. Provide appropriate information to help the Council make informed decisions. o General information. Expand people's understanding of regional issues and Council policies and activities. o Information for decision-makers. Make appropriate informaiton resources available and accessible to improve regional decision-making. o Commitment for Council decisions. Build public support for important Council policies. BUDGET o The proposed budget for 1988 is $11.9 million. This represents a 2 percent increase from the 1987 adopted budget of $11.6 million and a 2 percent drop from the 1987 amended budget of $12.1 million. o The largest share of the Council's proposed budget, 60 percent, will come from a regional property tax levy. The proposed levy of $7.2 million represents a 5 percent increase over the 1987 levy. o The proposed budget for 1988 supports a staff complement of 206. o In addition to the proposed budget of $11.9" million for agency operations, the Council anticipates administering $34.6 million in grants and $1.8 million in loans for various federal and state funded programs. REVIEW SCHEDULE Following is the schedule for review of the Council's 1988 work program and budget. July 14 Management Committee review July 21 Management Committee review July 28 Management Committee review Public meeting to receive comments August 4 Management Committee sets public hearing and recommends 1988 work program and budget public hearing draft August 13 Council adoption of 1988 work program and budget public hearing draft August 18 Management Committee discussion (if necessary) September 10 Council public hearing on 1988 work program and budget September 15 Managment Committee review and recommendation September 23 Hearing record closes September 24 Council adopts 1988 work program and budget N m Y Y x N N m Y Y p ' '-btl� M1O '.nnnnR it '. PfmbP PTOTP 2, 0tl: atlb.O . nn... n. p OOOo 7 NNN'NN NNNPN PTp'pP pR P.PO mn N n PPPP n: 11' P -11111 1 1111. 11 I1 111 :1 O' 0tl N Ooole0 DOnOD ZI n N oo 'NNNNO NNPfI mm N -a �� Oo 111 I1 a IPP IT nPP np PAPP . 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M N N N & z m m m m m m mmm m mlo oNoo00 0000 00 m m1�o 0 0 0 E U S L O u o y t ro v a > 0 z Y U �O�O tit`-cD Np�� MOO OONta � Y�OOOOJ mCD D\� �O ^ NrINtiNOm NIn NO v�M � S.iMrIO O�o] MNInOOT� P W E a m N s a a m F Z O U 6 y y m Q q o >>> w m E c � 7 y ei y 3 y N u O UFSU 'iNUJ P. � W rY a ¢ O I I I I I 1 I I I I I I M W ON .i NCO�O I�GO N¢�W(O U ri 7 Y � V Q L +� C] Memo To: John K. Anderson, City Administrator From: Marilyn M. Ramer, Personnel Coordinator Re: Recording Secretary Employment Agreement Date: July 15, 1987 Information Attached is an employment agreement between the City of Shakopee and Betty Brumm, newly hired Recording Secretary. Background In the past, this position was compensated as Professional Services with no payroll withholdings. A Federal law requiring a mandatory medicare deduction (1.458) for new hires was passed in 1986, therefore in order to comply, this individual must be processed thru the payroll system. Action Recuested Authorize staff to enter into an employment agreement with Betty Br,,—, at the hourly pay rate of $7.00 effective July 14, 1987. EMPIAYMENf AGREEMENT Under the terms a this agreement, Betty rumm is hereby contracted as part �me Recording Secretary r the City of Shakopee effective J y 14, 1987. Employee shall be aid on a hourly basis $7.00/hr. for the attendance and subseque transcribing of m nutes of the City Council and Planning Co ission meetings, o be increased to $7.50/hr, after 90 days. Pay rate is subject to annual percentage increases as au horized for o her city employees. Applicable taxes shall be wi eld in compl ance with State and Federal Statutes. No benefits shall accrue. In witness, where of, the r ies have executed this Agreement at Shakopee, Minnesota on day of July, 1987. EMPLAYEE Ell 'Mayor -City Clerk City Administrator EMPLOYMENT AGRrrME'.T Under the terms of this agreement, Betty Brumm is hereby contracted as parttime Recording Secretary for the City of Shakopee effective July 14, 1987. Employee shall be paid on a hourly basis @ $7.00/hr. for the attendance and subsequent transcribing of minutes of the City Council and Planning Commission meetings, to be increased to $7.50/hr. after 90 days. Pay rate is subject to annual percentage increases as authorized for other city employees. Applicable taxes shall be withheld in compliance with State and Federal Statutes. No benefits shall accrue. In witness, where of, the parties have executed this Agreement at Shakopee, Minnesota on the day of July, 1987. EMPLOYEE EMPLOYER Mayor City Clerk City Administrator Zmmediate Family - - -Shallmeanmother, father, husband, wife, - son, daughter, brother, . sister, or grandparents of the employee or ,spouse. Part-Time Employee - - - -An employee scheduled to fill a -part-time position with an on-going regular work week of less than forty ( 40) hours.. Permanent Employee -- - Shall mean an employee who isappointed to - a permanent position .. after effective completion of- aprobationary period. . Position - - - - Shall mean a- specific employment, calling for the performance of - certain dutiesand carrying of certain responsibilities of one individual.. - Probationary Employee - - Shall mean anemployeeoriginally appointed to a permanent full-.time or part-time position subject to.a probationary period. - Temporary Employee - - - - An employee . who _' appointed: on a temporary basis, either full or part-time;- for a� continuous period of time not to exceed one year. VIC'cntracted Employee An emricyee who does not fall into categories of permanent or temporary employeesandhas - negotiated unique terms of employment as outlined is a - separate contract -approved -by theCityCouncil; or any employee who has negotiated a-separate employment contract approved by the 'City. Council. 'Anytermsof -employment not specifically _ addressed by -the contract ' shall be covered by therterms . 0. t- Personnel Policy. SECTION 4. - APPOINTMENTS:. - Subdivision l-. General - - - Every appointment to municipal service shall be made by the Cir: Council on the basis of merit and fitness for the position. it shall be the intent to fill vacancies by. promotion whenever practi- cable. When required by law or by the - 'City Council, merit and -- fitness shall be ascertained: by written, oral,- or other examinations designed to evaluate the ability-. of the candidate ,:to discharge the position for which the examination is held. A physical examination may be -required-by the City Administrator for any pos.ition.. - z c: TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Patrolman Clark - Completion of Probation DATE: July 7, 1987 INTRODUCTION Patrolman Brian P. Clark was hired July 1 , 1986 , as a patrol officer. BACKGROUND A one year probationary period is required for newly employed police officers. Officer Clark has successfully completed the one year probationary period. RECOMMENDATION Appoint Brian P. Clark a full-time permanent police officer. COUNCIL ACTION REQUESTED Appoint Brian P. Clark a full-time permanent police officer. II MEMO TO: John K. Anderson, City Admnnistrator FROM: Judith S. Cox , City Clerk L,r/ RE: Senior Community Services Employment Program DATE: July 15, 1987 Introduction: Scott County Human Services has secured funds to continue the Senior Community Services Employment Program for another year and is offering the City the opportunity to continue par- ticipating in the program. Background: Last October the City signed the first agreement with the county to participate in the program. The program provides part-time subsidized employment opportunities for eligible in- dividuals in jobs providing services to the elderly and the general community. Since last fall Hazel Ecklund has been work- ing 2'k hours per day under the program in the City Clerks office perging records according to the records retention schedule adopted by Council. Total compensation is provided by the County. The attached agreement is identical to the agreement signed last year. Alternatives : 1. ) Renew agreement 2. ) Do not renew agreement Recommendation: Staff recommends continuing with the program. Hazel is working out fine and is interested in continuing work with the City under the program. Action Requested: Authorize proper City Officials to enter into a public sector work site agreement with the County of Scott for the delivery of employment and training services through the Senior Community Services Employment Program. SCOTT COUNTY HUMAN SERVICES (� , COURT HOUSE 300 - - SHAKOPEE, MN.55379-1375 (612)4457751 EILEEN G.MORAN-Human Services Director RECEIVED June 30, 1987 �UL 11987 John Anderson CITY OF SHAKOPEE City of Shakopee 129 E. First Avenue Shakopee, Md 55379 r.; Dear John: It is with pleasure we notify ou that we have secured funds to continue the Senior Cot®unity Servic loyment Program (SCSEP) through June of 1988. We are enclosing th cont cts to cover the period 7/1/87-6/30/88. Please sign both copies, r tain o for your files and return one copy to our office as soon as po ible. Enclosed please find a upply of upda ed time sheets for your use. We trust your contin d participation w th the program will continue to be of value to you as i has been to our an llees. i Ver Truly Yours, an Sinell Human Resourc Supervisor JS:dan Enclosures An Equal Opponunury Employer SCOTT COUNTY HUMAN SERVICES COURT HOUSE 300 SHAKOPEE, MN.55379-1375 (612)4457751 EILEEN G.MORAN-Human services Director RECEIVED June 30, 1987 JUL 11987 John Anderson CITY OF SHAKOPEE City of Shakopee 129 E. First Avenue Shakopee, MN 55379 Dear John: It is with pleasure we notify you that we have secured funds to continue _ the Senior Community Services employment Program (SCSEP) through June of 1988. We are enclosing the contracts to cover the period 7/1/87-6/30/88. Please sign both copies, retain one for your files and return one copy to our office as soon as possible. Enclosed please find a supply of updated time sheets for your use. We trust your continued participation with the program will continue to be of value to you as it has been to our enrollees. ' Ve3.X Truly Yours, J.n Sine11 Human Resource Supervisor JS:dan Enclosures An Equal Opportunity'Emplover SCHS# 398 Contract No. 88-6 PUBLIC SECTOR WORE SITE AGREEMENT FOR THE DELIVERY OF EMPLOYMENT AND TRAINING SERVICES SENIOR COMMUNITY SERVICES EMPLOYMENT PROGRAM THIS AGREEMENT made and entered into by and between the County of Scott, a political subdivision of the State of Minnesota, hereinafter called "County", through the Scott County Human Services, Court House 300, Shakopee, Minnesota 55379, hereinafter referred to as the "Department", and City of Shakopee , hereinafter referred to as the "Agency". WITNESSETH THAT: WHEREAS, funds have been made available to the County for the purpose of administering and directing a Senior Community Services Employment Program, hereinafter referred to as "SCSEP", under the Older Americans Act of 1965 and the Comprehensive Older Americans Act Amendments of 1978, Public Law 97-115, and WHEREAS, the Agency is a public or private non-profit governmental organization qualified to furnish an appropriate work site, and WHEREAS, the County through the Department is desirous of entering into an Agreement with the Agency whereby the Agency would provide a worksite for unemployed persons eligible for the Senior Community Services Employment Program; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties do covenant and agree as follows: 1. TERM The term of this agreement is from July 1, 1987 to June 30. 1988 , the date of the signature of the parties notwithstanding, unless earlier terminated as provided herein. 2. PROGRAM RESPONSIBILITY Agency agrees to operate a worksite to provide employment and training services to eligible recipients as provided for in Public Law 97-115 (SCSEP) and in accordance with rules and regulations adopted pursuant to said law and in accordance with all other applicable state and federal statutes and regulations including those related to: (1) affirmative action; (2) occupational health and safety standards; (3) environmental standards; (4) fair labor practices; and (5) all rules, regulations, policy statements and other written directives promulgated by the County. The Agency agrees to interview potential employees referred to the Agency by the County pursuant to this agreement. The Agency agrees to orally notify the Department of all individuals hired pursuant to this agreement (hereinafter referred to as SCSEP participant) at least one (1) working day prior to the start of employment with said Agency. The Agency further agrees to confirm said oral notification in writing to the Department within five (5) working days of each SCSEP participant's start date. The Agency further agrees to notify the rI y Department in writing of the termination of employment of any SCSEP participant hired pursuant to this agreement not later than ten (10) working days after the last date of work of said individual. The Agency agrees that each SCSEP participant's work schedule will allow time to attend training sessions required by the Department. It is understood and agreed that the program reimbursement for each SCSEP participant ends on June 30, 1988. i 3. COMPENSATION The Department ogre a that all individuals placed at he Agency by the Department shall be SCSE participants of the Department. SCSEP participants shall be special grant loyees of the County. The Dep rtment agrees to pay each SCSEP participant placed t the Agency the sum of $3.35 per hour in wages for each hour the employee works an in accordance with the Co y payroll, compensation, and check distribution poli ies for SCSEP participant . Worker's compensation coverage will be provided by the County for all SCS participants placed at the Agency. SCSEP participants w'll not be paid for 1 h hours. The duration of the n lunch period will be determine by Agency policy. CSEP participants will qualify for vacation or sick leave payat, the rate of .046 hours for each hour .worked. 4. BILLING AND PAYMENT \ The County will process payrol� for all SEP participants. Time sheets must be verified and signed by the immedi to work its supervisor or designee, signed by the employee, and submitted by the Ag ncy t the Department once every two weeks. Payroll checks will be mailed directly to a SCSEP participant by the County. 5. RECORDS The Agency agrees to maintain such a rds as required by the County and the Department in order to allow the Cc= to ulfill its reporting requirements to the State of Minnesota and the Feder Gove ant. In addition to all other records and reports required by the ounty o the Department, the Agency agrees to maintain time, attendance, payroll and fringe ene£it records, books, documents and other evidence of employment all employe s hired under this program and all such other records as are normal kept by the A ency in regards to its employees. The Agency agrees t make said record available for audit or review by the Department, the County, the State of Mimes a, or their representatives for a period of three (3) yea s subsequent to the s ission of the final reimbursement rea_uest or the Final resolution of-any itigation, claim, or audit which is started before the xpiration of the three (3 year term. 6. DATA PRIVACY / All data collected,/created, received, maintained or disseminated for any purposes by the activities of the WORKSITE AGENCY because of this contract, is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 15.1611 to 15.1699 as amended by the Laws of Minnesota, 1982, Chapter 545, the Minnesota Code of Agency Rules implementing such act now in force or hereafter adopted as well as Federal Regulations for Data Privacy. -2- Department in writing of the termination of employment of any SCSEP participant hired pursuant to this agreement not later than ten (10) working days after the last date of work of said individual. The Agency agrees that each SCSEP participant's work schedule will allow time to attend training sessions required by the Department. It is understood and agreed that the program reimbursement for each SCSEP participant ends on June 30, 1988. 3. COMPENSATION The Department agrees that all individuals placed at the Agency by the Department shall be SCSEP participants of the Department. SCSEP participants shall be special grant employees of the County. The Department agrees to pay each SCSEP participant placed at the Agency the sum of $3.35 per hour in wages for each hour the employee works and in accordance with the County payroll, compensation, and check distribution policies for SCSEP participants. Worker's compensation coverage will be provided by the County for all SCSEP participants placed at the Agency. SCSEP participants will not be paid for lunch hours. The duration of the lunch period will be determined by Agency policy. SCSEP participants will qualify for vacation or sick leave payat the rate of .04615 hours. for each hour worked. 4. BILLING AND PAYMENT The County will process payroll for all SCSEP participants. Time sheets must be verified and signed by the immediate worksite supervisor or designee, signed by the employee, and submitted by the Agency to the Department once every two weeks. Payroll checks will be mailed directly to the SCSEP participant by the County. 5. RECORDS The Agency agrees to maintain such records as required by the County and the Department in order to allow the County to fulfill its reporting requirements to the State of Minnesota and the Federal Government. In addition to all other records and reports required by the County or the Department, the Agency agrees to maintain time, attendance, payroll and fringe benefit records, books, documents and other evidence of employment on all employees hired under this program and all such other records as are normally kept by the Agency in regards to its employees. The Agency agrees to make said records available for audit or review by the Department, the County, the State of Minnesota, or their representatives for a Der iod of three (3) years subsequent to the submission of the final reimbursement request or the final resolution of.any litigation, claim, or audit which is started before the expiration of the three (3) year term. 6. DATA PRIVACY All data collected, created, received, maintained or disseminated for any purposes by the activities of the WORKSITE AGENCY because of this contract, is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 15.1611 to 15.1699 as amended by the Laws of Minnesota, 1982, Chapter 545, the Minnesota Code of Agency Rules implementing such act now in force or hereafter adopted as well as Federal Regulations for Data Privacy. -2- 7. CANCELLATION This Agreement may be cancelled by either the County or the Agency with or without cause upon thirty (30) days written notice to the other party. This Agreement may be cancelled by the County immediately upon receipt from the State of notice of an alteration in the funding level to the County to provide for said program. 8. DEFAULT AND REMEDY The failure of the Agency or any of the agents of the Agency to abide by any of the terms, conditions, requirements expressed in this Agreement shall constitute a default if not promptly corrected by the Agency upon receipt of a notice of deficiency and request for compliance from the County or the Department. In the event of a default by the Agency, the County may cancel this Agreement by sending written notice of cancellation to the Agency at its address first written above, and may recover from the Agency such damages as may directly or consequently arise out of the breach of this Agreement or failure to perform the same by the Agency. 9. PERSONNEL PROCEDURES The Agency personnel procedures will be followed for each SCSEP participant including the provision of an initial job orientation, a job description, employee rights and responsibilities, the name of the immediate supervisor, the phone number to call in case of an absence from work, and appropriate accident prevention training. The Agency will provide periodic feedback to the SCSEP participant on work performance through the immediate supervisor. A Department staff member will make periodic contact to observe an SCSEP participant at work and to consult with the immediate supervisor on the progress of the SCSEP participant and compliance with the terms of this agreement. The Agency agrees that a letter of recommendation for an SCSEP participant will be written by agency staff at the successful completion of the program by an SCSEP participant. 10. DISCHARGE The Agency may discharge an SCSEP participant for just cause. The Agency agrees to consult the Department prior to such termination of employment of an SCSEP participant. 11. WORK ACCIDENT In the event of an accident on the worksite involving an SCSEP participant, the injured SCSEP participant should be taken to the doctor or hospital of their choice. The doctor or hospital should be informed that the injured person is an employee of Scott County. The Agency agrees to report immediately any such accident to the Department and to report to the Scott County Personnel Department, 428 South Holmes, Shakopee, Minnesota 55379, on the "First Report of Injury" form within 48 hours of the occurance of the accident. -3- 12. GRIEVANCE PROCEDURE Agency shall have grievance procedure to resolve issu between the Agency and the SCSEP participants. Said grievance procedure sha]f11ii provide for a fair means of resolving promptly such issues which arise between the Agency and the agrieved party. 13. DISPUTES The Agency agrees to attempt to resolve disputes arising from this Sub-agreement b administering process and negotiation in lieu of litigation. Continued perfo ce during disputes is assured. 14. AGENCY CERTIFMheliel TION A. The Agency if ies that it has subeitted a plan to the County which describes ties and proposed c mpensation of each SCSEP participant purposed te h ed under the pro ram. Such position descriptions are attached hto a made a part o this Agreement. B. The Agencyrtifies that it is in compliance with all applicable Affirmativction, F Jr Labor Health, Safety and Environmental Standards. The Agencyll comply 'th T tle VI of the Civil Rights Act of 1964 (P.L. 88-352), in accordanc w th Title VI of that Act no person in the United Stashall on the ounds of race, color, sex, or national origin, be excluderom participat n in, be denied benefits of, or be otherwise subjected discriminatio der any Federal program. The Agencyll comply wi h Tit a VI of the Civil Rights Act of 1964 (42 USC 2000d) rohibiting ploym t discrimination where (1) the primary purpose ofrant is to provide ployment or (2) discriminatory employmentctices wi 1 result i unequal treatments of persons who are or should enefitin from the pr ram. The Agencyll not d'scriminate with aspect to any SCSEP participant because ofce, cre color, national origin, sex, age, political affiliatiobeliegs. In accordance with �ection 504 of the Reba litation Actof 1973 as amended, and regul ions issued pursuant to aid Act, the Agency will not discriminate on th basis of handicap in prov ding employment opportunities and services. / C. The Agency certifies that it will not hire an in vidual with funds available under yhis Agreement if any other person is on layoff from the same or substan4ally equivalent job or the same or ubstantially equivalent position is vacant due to a hiring freeze. The Agency must inform the Department if one of these conditions axis -4- 12. GRIEVANCE PROCEDURE Agency shall have grievance procedure to resolve issues between the Agency and the SCSEP participants. Said grievance procedure shall provide for a fair means of resolving promptly such issues which arise between the Agency and the agrieved party. 13. DISPUTES The Agency agrees to attempt to resolve disputes arising from this Sub-agreement by administering process and negotiation in lieu of litigation. Continued performance during disputes is assured. 14. AGENCY CERTIFICATION A. The Agency certifies that it has submitted a plan to the County which describes the duties and proposed compensation of each SCSEP participant purposed to be hired under the program. Such position descriptions are attached hereto and made a part of this Agreement. B. The Agency certifies that it is in compliance with all applicable Affirmative Action, Fair Labor, Health, Safety and Environmental Standards. The Agency will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352), and in accordance with Title VI of that Act no person in the United States shall on the grounds of race, color, sex, or national origin, be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination under any Federal program. The Agency will comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d), prohibiting employment discrimination where (1) the primary purpose of a grant is to provide employment or (2) discriminatory employment practices will result in unequal treatments of persons who are or should be benefiting from the program. The Agency will not discriminate with respect to any SCSEP participant because of race, creed, color, national origin, sex, age, political affiliation or beliefs. In accordance with Section 504 of the Rehabilitation Act of 1973 as amended, and regulations issued pursuant to said Act, the Agency will not discriminate or,, the basis of handicap in providing employment opportunities and services. C. The Agency certifies that it will not hire an individual with funds available under this Agreement if any other person is on layoff from the same or substantially eouivalent job or the same or substantially equivalent position is vacant due to a hiring freeze. The Agency must inform the Department if one of these conditions exist. -4- D. The Agency certifies that each job created and funded under this Agreement will result in an increase in employment opportunities over those which would otherwise be available; will not result in the displacement of currently employed workers, including partial displacement such as reduction of hours of non-overtime work, wages, or employment benefits; and will not impair existing contracts for services or result in the substitution of program funds for other funds in connection with work that would otherwise be performed. E. The Agency certifies that no employee hired under this Agreement shall be placed or remain on a job affected by a labor dispute involving a work stoppage. F. Employer certifies that he has obtained concurrence from all appropriate collective bargaining agents and unions with respect to job duties of persons employed under this Agreement. Said union concurrence shall be attached to the applicable position description and become a part of this Agreement. 15. INDEMNIFICATION The Agency agrees to indemnify, save and protect, and hold harmless the Federal Government, State of Minnesota, the County, the Department, their agents and employees from any and all claims or causes of action arising from the performance or non-performance of this Agreement by the Agency or its agents and employees, or as a result of all claims or causes of actions by any individual hired by the Agency pursuant to this Agreement or as a result of the employment or work performance or non-performance of work of any individual hired by the Agency pursuant to this Agreement with the exception of Worker's Compensation Benefits 16. INDEPENDENT CONTRACTOR It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the Agency as the agent, respresentative or employee of the County, through the DEPARTMENT, for any purpose or in any manner whatsoever. The Agency is to be and shall remain an independent contractor with respect to all services and liability performed under this Agreement and any and all claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of AGENCY personnel or other persons while so engaged, (except for SCSEP participants), and may and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitations, claims of discrimination against the AGENCY, its officers, agents, contractors, or employees shall in no way be the responsibility of the COUNTY through the DEPARTMENT, AND the AGENCY shall defend, indemnify and hold the COUNTY, through the DEPARTMENT, its officers, agents and employees harmless from any and all such claims, irrespective of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the COUNTY, through the DEPARTMENT, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, worker's compensation, unemployment compensation, disability severance pay and P.E.R.A. -5- 17. NOTICES I ` For the purposes of this agreement, notice to the County and Department shall be given to Jean Sinell, Scott County Human Services, Court House 300, Shakopee, Minnesota 55379-1375 and notice to the Agency shall be given to John Anderson. 18. ASSIGNMENT Neither party to this agreement shall assign the Agre ent, nor any interest arising therein, without the written consent of the othe 19. SERVICES NOT PROVIDED FOR No claim r services Furnished by the Agency d not specifically provided for herein sha be honored by the County nor the epartment. 20. SEVERABILITY Provisions of th Agreement are severabl If any paragragh, section, subdivision, sentence, clause, or phrase of is Agreementis for any reason held to be contrary to law, contrary to any a or regulation laving the force and effect of law, such decision shall not aff ct the remaining portions of this Agreement. However, upon a occurrence f such an event, the County may terminate this Agreement for with upon he delivery of written notice of termination to the Agency and he Depar ant. 21. ENTIRE AGREEMENT REQUIREMENT A ITING It is understood and agreed the the entire agreement of the parties is contained herein and that this Agr t supersedes all oral agreements and negotiations between the parties r lati to the subject matter hereof as well as any previous agreements presently in effe t between the parties relating to the subject matter hereof. Any alter tions, ndments, deletions, or waivers of provisions of this Agreement she 1 be valid my when expressed in writing and duly signed by the parties here i f / � AUTHORI= DJWARTK WT SIGNATURE Y/ ATE i AUTHORIZED AGENCY SIGNATURE DATE -6- i 17. NOTICES For the purposes of this agreement, notice to the County and Department shall be given to Jean Sinell, Scott County Human Services, Court House 300, Shakopee, Minnesota 55379-1375 and notice to the Agency shall be given to John Anderson. 18. ASSIGNMENT Neither party to this agreement shall assign the Agreement, nor any interest arising therein, without the written consent of the others. 19. SERVICES NOT PROVIDED FOR No claim for services furnished by the Agency and not specifically provided for herein shall be honored by the County nor the Department. 20. SEVERABILITY Provisions of this Agreement are severable. If any paragragh, section, subdivision, sentence, clause, or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. However, upon the occurrence of such an event, the County may terminate this Agreement forthwith upon the delivery of written notice of termination to the Agency and the Department. 21. ENTIRE AGREEMENT REQUIREMENT OF A WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties hereto. AUTHORIZET D ARTMENT SIGNATURE DATE AUTHORIZED AGENCY SIGNATURE _ DATE -6- lI K MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: 1988 Strategic Planning Goals DATE: July 16, 1987 Introduction The City Council and department heads concluded their joint discussions on 1988 strategic planning goals one month ago. since that time we have drafted and department heads have reviewed the proposed action items for each goal and they are presented in the attached memo. Background The Council and department heads chose to focus on Mission Statement and four major strategic goals. we in turn limited ourselves to four objectives under each goal to insure that our attention would be focused on major concerns. other items that came out of the strategic planning session will be discussed individually with department heads during our quarterly goal and objective sessions. The Council should focus on the actions listed under each goal so that we have consensus on what our main objectives will be for 1988. A number of these stragetic planning goals will affect 1988 budget priorities. Alternatives 1. Approve the stragetic planning goals and objectives for 1988 as presented. 2. Approve the stragetic planning goals and objectives for 1988 as amended by Council. 3. Council can direct staff to rework a number of the action items as listed and bring them back to the next regular Council meeting. Recommendation I recommend alternative No. 1 or 2. As Councilmembers may recall, a number of the objectives received considerable discussion. Please review the proposed action items for these objectives very carefully. Action Requested Pass a motion approving the Stragetic Plan Goals and Objectives for 1988. JKA/jms (2) Action• a. Direct staff to map out a 5 year plan to insure adequate growth in the local property tax base since the burden for financing local government is shifting away from the state and federal level to the local level and its property tax sources. This means that the City should actively seek growth in its tax base that will increase total assessed valuation at a rate faster than increases in the demand for services. b. Direct staff to provide a shopping list of additional revenue sources and service reductions to accomodate the loss of Federal and State. revenues with the 1988 Budget. 9. The City should take an active role in informing the public of the City' s limited ability to affect change in certain local problems such as transportation and property tax issues. Action: a. The City should pay for a "special issue" of the Scott County Transportation Newsletter clearly defining the role of the State Highway Department in resolving the major transportation issues facing Shakopee. In it the City should publicize its role in support of the Scott County Transportation Coalition and its role in providing $2. 9 million inassistingthe Highway Department in the Downtown Bridge/Interchange Improvements and the Shakopee Bypass Improvements. The "special issue" should be mailed to all Shakopee residents. b. The City should clearly state what portion of the taxpayers ' money is required for City services versus County, School District No. 720 and Special District services. This could be included in a City newsletter. C. Direct staff to provide Council with a report on alternative ways to effectively inform the public. C. Consensus for the top four external situations or trends that are or soon will be supportive of our mission performance. 1. Continued judicious use of tax increment financing (TIF) for economic development purposes. (3) Action: a. Review existing tax increment policies and financial committments and provide City staff with a concrete set of criteria to use in determining which projects will be considered eligible for TIF in 1988. 2. The federal legislation allocating $32 million for the County Road 18 bridge. Action: a. Continue to provide financial and staff support for the Scott County Coalition in 1988. b. Work with the Coalition to initiate collection of the new 25 cent admission tax in 1988. C. Work to insure that the recently approved Federal funding, State funding and local funding come together to keep the bridge project on schedule. 3. Mn/DOT' s willingness to work with the City of Shakopee to cooperatively finance the downtown bridge/interchange improvements, the bypass and minor turn lane improvements. Action: a. Continue to hold Mn/DOT to their Revised Memorandum of Understanding dated 4/27/87 and executed by Bill Crawford, District 5 Highway Engineer, pledging support for the Highway 169 Bridge/Interchange Improvements. b. Continue to ask Mn/DOT to schedule the 1st phase of the Shakopee Bypass in the 1988-89 Biennium Highway Budget. , C. Continue to insure that sufficient TIF money is available to meet the City' s $1. 9 million committment for these projects. d. Continue to work with Mn/DOT to secure final design for these projects in 1988, to continue right-of-way acquisition for the By-Pass in 1988 and to begin R-O-W acquisition for the Bridge/Interchange Improvements. 4. Public contributions that continue to be made by local community organizations such as the Jaycees, Lions, Rotary, athletic associations, etc. (2) /I ft Action: a. Direct staff to map out a 5 year plan to insure adequate growth in the local property tax base since the burden for financing local government is shifting away from the state and federal level to the local level and its property tax sources. This means that the City should actively seek growth in its tax base that will increase total assessed valuation at a rate faster than increases in the demand for services. b. Direct staff to provide a shopping list of additional revenue sources and service reductions to accomodate the loss of , Federal and State. revenues with the 1988 Budget.. 4. The Citysho ld take an active role in informing the public of t e City's limited ability to affect change in certain to al problems such as transportation and property tax ssues. Action: a. The City s ould pay for a "special issue" of the r Scott Count Transportation Newsletter clearly defining the ole. of the State Highway Department in resolving ,the major transportation issues. facing Shakopee. In it the City should publicize its role in support of the Scott County Transportation Coa ' tion and its role in providing $2. 9 million in as ' sting the Highway Department in the Downtown Bridge/Interchange Improvements and the Shakopee B ass Improvements. The "special isq, le" should a mailed to all Shakopee residents. - b. The City should clearly stat what portion of the taxpayers ' money is require for City services versus County, School District o. 720 and Special District services. This could be included in a City newsletter. C. Direct staff to provide Council with a report on alternative ways to effectively inform the public. C. Consensus for the top four external situations or trends that are or soon will be supportive of our mission performance. 1. Continued judicious use of tax increment financing (TIF) for economic development purposes. ( 4) �\ Action: a. Continue to encourage Councilmembers and City staff to become members of these various organizations and develop a policy that encourages membership. b. Continue to provide these organizations with copies of the City' s long range Capital Improvement Plans so that they are aware of potential areas for contributions. C. Establish some formal mechanism for thanking these organizations for the contributions they are making to the community. D. The consensus top five organizational issues relating to staff, facilities, financing, management, attitudes, etc. which were identified as making achievement of the mission more difficult. 1. The Council, Planning Commission and staff must figure out a way to assist the Planning Commission in conducting its business more effectively. Action: a. Council should seek out a lengthly list of possible appointees when it is seeking to fill a vacancy on the Commission to insure a broad choice of candidates. b. New appointees to the Planning Commission should be required by City Council to participate in annual training programs their first two years on the Commission. C. Planning Commission members and staff members should have a work session to brainstorm ways to operate more effectively. 2. The City has a less than positive development environment. This has been attributed to the process developers go through for Planning Commission review and to the uneven manner in which Council has used development incentives. Action: a. Work with Planning Commission to improve the review process focusing on efficient decision making based on planning issues versus other tangential issues. (5) IJK b. Obtain consensus between staff and Council about the use of development incentives so that developers are not encouraged to pursue developments when they may be marginally supported by Council if development incentives are required. C. The Council should instruct the ICC to survey adjacent communities to determine the level of subsidy provided to the development community in each of those cities. 3. The City's planning and engineering activities have been reactionary in a period of active development. Action: a. Council needs to make the psychological shift to pro-active planning rather than reactive planning. As an example Council . chose to wait on the development of 13th Avenue until the first, developer was into the platting process. This was a conservative approach that did not expose the City financially or put early assessments on land holders. However, it has put the City in the position of reacting to developers individual proposal with little time thus complicating the approval of their plats. Staff and Council need to effectively resolve this dilemma. b. Provide the Engineering and Planning Departments with needed resources in the form of staff and/or professional services. 4. Because there are limited resources there has been a shortage of operational personnel limiting services to basic functions. Action: a. Department heads shall provide a departmental atmosphere that encourages employees to provide money saving ideas. Department heads and employees are reminded that we have an energy saving bonus program in place. b. Through the annual budget process, City Council will perform the traditional role of selecting programs to be funded when there are insufficient resources to fund all requests. 5. The City needs to update all of its development related ordinances to streamline the review processes established by those ordinances, and to insure that ordinance requirements are no more onerous than similar requirements in adjacent competing communities. Action: a. Continue to encourage Councilmembers and City staff to become members of these various organizations and develop a policy that encourages membership. b. Continue to provide these organizations with copies of the City' s long range Capital Improvement Plans so that thea aware of potential res for contributions. y C. Establish some formal mechanism f thanking these organizati ns for the contrib tions they are making to a community. D. The consensus top five organizatio 1 issues relating to staff, facilities, fin cing, manag ment, attitudes, etc. which were identified a making ac ievement of the mission more difficult. 1. The Council, Planning Commission and staff must figure out a way to assist `, he Planning Commission in conducting its business �e effectively. Action: a. CouncilIs. k on a lengthly list of possible when i is seeking to fill a vacancy ssion t insure a broad choice of candib. New appohe Planni Commission should be requiy Council to participate in annual training programs their irst two years on the Commission. C. Planning Commission members and staff members shou],d have a work session to brainstorm ways to operate more effectively. I" 2. - The City has a less than positive development environment. This has been attributed to the process developers go through for Planning Commission review and to the uneven manner in which Council has used development incentives. Action: a. Work with Planning Commission to improve the review process focusing on efficient decision making based on planning issues versus other tangential issues. ( 6) Action: a. Utilize the current planning interns and their future replacements to systematically review all development ordinances comparing them with similar ordinances in adjacent communities and making the necessary modifications. b. Encourage the ICC to systematically participate in this review to insure that the development community has input into the new ordinances. C. If staff and interns cannot systematically review the key development ordinances at a pre- established rate (eg. one per every two months) then employ an outside consultant to complete this task. E. The consensus top four organizational issues relating to staff, facilities, financing, management, attitudes, etc. which were identified as being a real plus in terms of meeting the mission. 1. Council has been willing to purchase new fire, police and public works equipment to permit the departments to function effectively. Action: a. This equipment purchasing practice has been aided by the availablity of Federal Revenue Sharing. The City will either have to replace Federal Revenue Sharing or curtail the purchasing practices of the past. b. Department heads recommend that City Council minimize use of fund balances to reduce the size of the bond election for City Hall. Department heads prefer that more of the balance (s) be reserved for capital equipment. 2. The dedication of City Council, Council advisory committee members and a conscientious and capable staff. Action: a. Continue to actively seek out dedicated citizens to serve on City Council and advisory committees. Improve the recruitment process based upon the recommendations in the League of Women Voters report on advisory committee appointments by local governments. b. Continue the current pay philosophy that blends comparable worth with the average (mean) salary of the Stanton V Group cities on a 518/498 basis . The plan is to be updated regularly and employee anneals processed in a timelv manner. (7) �1 K 3. Good cooperation between City departments. Action• a. Continue regular staff meetings for issues that cut across most or all departments. b. Encourage an atmosphere in which department heads feel free to contact one another directly to resolve operational problems. 4. Shakopee citizens are willing to work for sound development and redevelopment of their community. Action: a. Continue to provide the full array of advisory committees that allow citizen participation and input in the community decision making process. b. Continue to provide adequate staff to support advisory boards and commissions. C. Increase Council and staff appearances before local citizen groups to explain the activities of the City. d. Initiate a local quarterly newsletter that is sent to citizens updating them on City activities. (6) Action: a. Utilize the current planning interns and their future replacements to systematically review all development ordinances comparing them with similar ordinances in adjacent communities and making the necessary modifications. b. Encourage the ICC to systematically participate in this review to insure that the development community has input into the ne ordinances. C. f staff and interns cannot systematically review e key development o finances at a gre- e tablished rate (eg. a per every two months) th n employ an outside c nsultant to complete this tas,�C. E. The consensus•\ top four or nizational issues relating to staff, faciliti £inancin , management, attitudes, etc. which were ide tified as being a real plus in terms of meeting the missi 1. Council has be wi ing to purchase new fire, police and public works a ipment to permit the departments to function effectiv y. Action: a. This eq pment pu chasing practice has been aided by th availabli of Federal Revenue Sharing. The ty will ei er have to replace Federal Reve a Sharing curtail the purchasing prac ices of the past. b. De artment heads reco end that City Council m'nimize use of fund b ances to reduce the size f the bond election fo City Hall. Department heads prefer that more of the balance (s) be reserved for capital equipm nt. 2. The dedication of City Counci , Council advisory committee members and a consci ntious and capable staff. Action: a. Continue to actively seek out dedicated citizens to serve on City Council av4 advisory committees. Improve the recruitment process based upon the recommendations in the League of Women Voters report on advisory committee appointments by local governments. b. Continue the current pay philosophy that blends comparable worth with the average (mean) salary of the Stanton V Group cities on a 518/498 basis. The plan is to be updated regularly and employee appeals processed in a timely manner. ll ) MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: 1988 Strategic Planning Goals DATE: July 16, 1987 Introduction The City Council and department heads concluded their joint discussions on 1988 strategic planning goals one month ago. Since that time we have drafted and department heads have reviewed the proposed action items for each goal and they are presented in the attached memo. Background The Council and department heads chose to focus on Mission Statement and four major strategic goals. we in turn limited ourselves to four objectives under each goal to insure that our attention would be focused on major concerns. Other items that came out of the strategic planning session will be discussed individually with department heads during our quarterly goal and objective sessions. The Council should focus on the actions listed under each goal so that we have consensus on what our main objectives will be for 1988. A number of these stragetic planning goals will affect 1988 budget priorities. Alternatives 1. Approve the stragetic planning goals and objectives for 1988 as presented. 2. Approve the stragetic planning goals and objectives for 1988 as amended by Council. 3. Council can direct staff to rework a number of the action items as listed and bring them back to the next regular Council meeting. Recommendation I recommend alternative No. 1 or 2. As Councilmembers may recall, a number of the objectives received considerable discussion. Please review the proposed action items for these objectives very carefully.--- --- -- Action Requested Pass a motion approving the Stragetic Plan Goals and Objectives for 1988. JKA/jms --- Third Draft 7/15/87 Jr it 1987 STRATEGIC PLANNING P AN A. Mission Statement To provide prese and future blic services for the community in a cost effective mann r within the prescribed fiscal and legal cons aints of a tatutory Plan "A" City. B. The consensus top four a ternal ' tuations or trends that we believe will or are about o im it our ability to carry out the above mission. 1. The delay or non-cons uction of the County Road 18 bridge (Bloomington Fer ridge) . Action: a. Continue to pro ide fina ial and staff support for the Scott unty Coali 'on in 1988. b. Work with th Coalition to i itiate collection of the new 25contadmission tax 1988. C. Work to in; that the recently proved Federal funding, $tate funding and loca funding come together to keep the bridge project on schedule. 2. The existing Fiscal Disparities law that takes an average of 308 (net figure from a 408 initial contribution with a return 1u8 distribution) of all new commercial and industrial property. Action: a. Reinvigorate or reform the Municial Caucus to affect changes in the Fiscal Disparities law j during the 1988 legislative session. b. Budget money for hiring a paid lobbyist to assist in changing the Fiscal Disparities law in 1988. C. Continue to work closely with the City of Minneapolis to affect changes in the Fiscal Disparities law in 1988. d. Allocate considerable staff time t legislative egislative changes in the Fiscal Disparities law in 1988. 3. New Federal and State philosophies in shared local revenues have resulted in reductions in state and federal revenue sharing. Third Draft 7/15/87 / � !c 1987 STRATEGIC PLANNING PLAN A. Mission Statement To provide present and future public services for the community in a cost effective manner within the prescribed fiscal and legal constraints of a Statutory Plan "A" City. B. The consensus top four external situations or trends that we believe will or are about to impair our ability to carry out the above mission. 1. The delay or non-construction of the County Road 18 bridge (Bloomington Ferry Bridge) . Action: a. Continue to provide financial and staff support for the Scott County Coalition in 1988. b. Work with the Coalition to initiate collection of the new 25 cent admission tax in 1988. C. Work to insure that the recently approved Federal funding, State funding and local funding come together to keep the bridge project on schedule. 2. The existing Fiscal Disparities law that takes an average of 308 (net figure from a 408 initial contribution with a return 138 distribution) of all new commercial and industrial property. Action: a. Reinvigorate or reform the Municial Caucus to affect changes in the Fiscal Disparities law during the 1988 legislative session. b. Budget money for hiring a paid lobbyist to assist in changing the Fiscal Disparities law in 1988. C. Continue to work closely with the City of Minneapolis to affect changes in the Fiscal Disparities law in 1988 . d. Allocate considerable staff time to legislative changes in the Fiscal Disparities law in 1988. 3. New Federal and State philosophies in shared local revenues have resulted in reductions in state and federal revenue sharing. /0 Cel TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: U.S. Fish and Wildlife Hunting Request DATE: July 15, 1987 INTRODUCTION On July 7, 1987, Council directed staff to set a public hearing date to consider the request of the Fish and Wildlife Service to allow bow and arrow hunting of deer, future shotgun slug hunt- ing and water fowl hunting with shot shell. BACKGROUND I have discussed this request with Edward Crozier, Refuse Manager and clarified the area where they wish to introduce this activity. The area begins just east of Valleyfair and continues to the east- erly City limits, within the Wilkie Unit of the Minnesota Valley National Wildlife Refuge. My primary concern was the safety factor when using shotgun slugs for deer hunting. Mister Crozier agrees to obtaining permission from council should it become necessary to reduce the deer population which is similar to the arrangement they i have with the cities of Bloomington and Burnsville. Mister Crozier has discussed their request with Blue Lake facility and they have no objections. With a clearer understanding of the request and the deletion of shotgun slugs except by special council permission, it is staffs opinion that a public hearing would not be necessary. RECOMMENDATION Reconsider council action of July 7, 1987, directing staff to set a public haering. Direct staff to prepare an amendment to the City Code to permit the use of bow and arrow, shotgun using shot shell for the pur- pose of hunting within the National Wildlife Refuge, east of Valleyfair to the easterly city limits of Shakopee, north of High- way 101. COUNCIL ACTION REQUESTED Move to dispense with a public hearing on the request of U.S. Fish and Wildlife and direct staff to prepare an amendment to the City Code to permit the use of bow and arrow, shotgun using shot shell for the purpose of hunting within the National Wildlife Refuge, east of Valleyfair to the easterly city limits of Shakopee, north of Highway 101 'F United States Department of the Interior t _ FISH AND WILDLIFE SERVICE �"aae''r usu roo Minnesota Valley National Wildlife Refuge 4101 East 80th Street Bloomington, Minnesota 55420 June 29, 1987 'RECEIVED Ms. Judith S. Cox JUL 1 L987 City Clerk City of Shakopee CITY OF SHAKO 129 Fast Avenue Shakopee, Minnesota 55379-1376 Dear Ms. Cox: After reviewing your interpretation (your letter of 5/22/87) of Section 10.20 of the Shakopee City Code, we agree that hunting deer using bow and arrows is not legal within the Wilkie Unit of the Minnesota Valley National Wildlife Refuge. Therefore, we are requesting that the City Council amend rhe City Code to provide for hunting programs on U. S. Fish and Wildlife Service (Service)-managed lands within the city limits of Shakopee. We also need to provide for the trapping of fur bearing animals. The Service does not require a formal agreement similar to the one between the Minnesota Department of Natural Resources and the City so it appears that an amendment of the code would suit our needs. In 1987 and in future years our plans are to allow, by permit, bow and arrow hunting of deer during the established State season on the Service-managed land between Highway 18/25 on the east, Highway 101 on the south, Valley Fair on the west, and the Minnesota River on the north. (See enclosed map). Sometime in future years, shotgun slug hunting for deer in the same area will be required in order to control the expanding deer population so we request that the City Code be amended to provide for that type of Department of Natural Resources and Service-managed, controlled, limited-permit deer hunt. In 1987 we also plan to post Service-managed lands between Highway 18/25 and Rice Lake as open to waterfowl hunting. Rice Lake, itself, has been open to public waterfowl hunting without permit for years and we believe that the lake's shorelands should also be open as it is unreasonable to expect hunters to stay in the water to be legal. This area would be open to hunting waterfowl without permit as is the lake. As for the trapping of fur hearing animals, we plan to allow trapping by permit west of Highway 18/25 and trapping without permit east of Highway 18/25. Please advise us as to how we need to proceed to provide for these hunting and trapping provisions. I Sincerely yours, ///—/ ) �1 V7 V Edwa d S. Croz at Refug Manage Enclosure NOTE: . This issue came up a f years ago and the Chief of Police recalls that Peavey had an objection (plus Valley£air camp grounds are a considera— tion also) ; therefore, it makes sense tc hold another hearing and invite the Fish & Wildlife Service. i Recommendation: Direct staff to set a hearing date to consider the request of Fish and Wildlife Service to allow bow and arrow hunting of deer (and sometilme in the future shotgun slug hunting for deer) North of Hwy 101 and South of the river on U.S. Fish and Wildlife Service managed lands within the city limits of Shakopee. Please advise us as to how we need to proceed to provide for these hunting and trapping provisions. Sincerely yours, G`b� Edward S. Crozier Refuge Manager Enclosure NOTE: This issue came up a few years ago and the Chief of Police recalls that Peavey had an objection (plus Valley air camp grounds are a considera— tion also) ; therefore, it makes sense tc hold another hearing and invite the Fish & Wildlife Service. Recommendation: Direct staff to set a hearing date to consider the request of Fish and Wildlife Service to allow bow and arrow hunting of deer (and sometime in the future shotgun slug hunting for deer) North of Hwy 101 and South of the river on U.S. Fish and Wildlife Service managed lands within the city limits of Shakopee . a a yrvO i w:� �-1 `` "• Esc -" "E W tA Z o . 16a 2 {U ~gra �n,� � s 1} • l .�C4.S,y 2OJ 4 O � ��_ ♦a' a'r Q! III�III ZM REM lo. ia1,- MEMO TO: John K. Anderson, City Administrator � a6L) FROM: Ken Ashfeld, City Engineer*- SUBJECT: Marschall Road Watermain Project Amendment to Feasibility Report to Include Sanitary Sewer DATE: July 14, 1987 INTRODUCTION h BACKGROUND: By adoption of Resolution No. 2738, Council ordered plans and specifications for water system improvements along Marschall Road from 11th Avenue to the south approximately 1250 feet. Mr. Joe Sand, owner of the commercial building south of the Junior H.S. , has petitioned for sanitary sewer improvements from the existing VIP interceptor to his property (approximately. 485 feet) . Attached is a copy of the petition . The conditions of the petition are such that Mr. Sand waives his rights to public hearings and assessment appeal. Attached is Resolution No. 2761 accepting the petition and ordering the preparation of this report. Also attached is Resolution No. 2762 accepting this report and ordering plans and specifications. Proposed Improvements: The proposed improvements consist of extending a sanitary sewer lateral from the existing VIP interceptor to Joe Sands property. The location of the lateral would be on the east side and parallel to Marschall Road (C.R. 17) . Estimated Costs: The following are the estimated costs for the proposed improvements. Construction Cost $ 13,100.00 Contingencies $ 1 .300.00 Subtotal $ 14,400.00 Engr. , Admin. Fiscal Costs $ 3.600.00 Project Total $ 18,000.00 Estimated Assessments: The only benefitted property from this lateral extension is the Joe Sand property. Therefore, 100% of the actual cost will be assessed to the one benefitted property. w � Marschall Road Sanitary Sewer July 14, 1987 Page 2 RECOMMENDATION : It is recommendeKandmove ouncil dopt Resolutions No. 2761 and No. 2762, thereby, pfor t e proposed improvements. REQUESTED ACTION 1 . Offer Resol . 2761 , A Resolution Declaring Adequacy of Petitiodering Preparation of a Report on Marschall Rary Sewer Project and move its adoption. 2. Offer Resol . 2762, A Resolution Ordering Improvement and PreparaP ns for Marschall Road Sanitary Sewer Project No. and move its adoption. KA/pmp I r yV Marschall Road Sanitary Sewer July 14 , 1987 Page 2 RECOMMENDATION: It is recommended that Council adopt Resolutions No. 2761 and No. 2762, thereby, providing for the proposed improvements. REQUESTED ACTION: 1 . Offer Resolution No. 2761 , A Resolution Declaring Adequacy of Petition and Ordering Preparation of a Report on Marschall Road Sanitary Sewer Project and move its adoption. 2. Offer Resolution No. 2762, A Resolution Ordering Improvement and Preparation. of Plans for Marschall Road Sanitary Sewer Project No. 1987-4 and move its adoption. KA/pmp RESOLUTION N0. 2761 A Resolution Declaring Adequacy Of Petition And Ordering Preparation Of A Report On Marschall Road Sanitary Sewer Project BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . A certain petition requesting the improvement of Marschall Road from the southwest corner of the southeast quarter of the northeast quarter of Section 7, Township 115, Range 25 approximately 460 feet north by the installation of a sanitary sewer lateral , filed with the Council on July 21 , 1987 , is hereby declared to be signed by the requiredpercentage of owners of property affected thereby. The declaration is made in conformity to Minnesota Statutes, Section 429 .035. 2. The petition is hereby referred to Ken Ashfeld, City Engineer, and he is instructed to report to the Council with convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement , and estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19_. City Attorney RESOLUTION NO. 2762 lY A Resolution Ordering Improvement and Preparation ofPlans For Marschall Road Sanitary Sewer Project No. 1987-4 WHEREAS, a cert n petition requesting t improvement of Marschall Road fro the existing VIP s nitary sewer to approximately 460 feet north by installatio of a sanitary sewer lateral, was duly Pres nted to the Council on the 21st day of July, 1987 ; and WHEREAS, pursuant t resolution of he Council adopted July 21 , 1987, a report h s been prep ed by Ken Ashfeld, City Engineer with reference to the improv ment, and this report was received by the Council on ly 21 , 1 7 ; ROW THEREFORE, BE IT R SOLVE BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . The Council finds and termines that said petition was signed by all owners of real pr a ty abutting upon the the location of the improvement. 2. Such improvement i hereby rdered as proposed in the Council resolution adopted J ly 21 , 19 3. Ken Ashfeld is ereby design ted as the engineer for this improvement. He sha prepare plan and specifications for the making of such improv ment. Adopted in session o the City Council of the City of Shakopee, nnesota, held this day of 19 Mayor of the City of Shakopee ATTEST : City Clerk Approved as to form this day of 19 _. City Attorney - RESOLUTION NO. 2762 l}i A Resolution Ordering Improvement and Preparation of Plans For Marschall Road Sanitary Sewer Project No. 1987-4 WHEREAS, a certain petition requesting the improvement of Marschall Road from the existing VIP sanitary sewer to approximately 460 feet north by installation of a sanitary sewer lateral, was duly presented to the Council on the 21st day of July, 1987 ; and WHEREAS, pursuant to resolution of the Council adopted July 21 , 1987, a report has been prepared by Ken Ashfeld, City Engineer with reference to the improvement, and this report was received by the Council on July 21 , 1987 ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . The Council finds and determines that said petition was signed by all owners of real property abutting upon the the location of the improvement. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted July 21 , 1987 . 3. Ken Ashfeld is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 19 City Attorney CITY OF SHAKOPEE PETITION FOR PUBLIC IMPROVEMENTS The undersigned hereby petitions the City of Shakopee to install the following improvements where noted and to assess them pursuant to Minresot;i Statutes Chapter 429: Marschall Road from Existing VIP to aooroximately 460 Feet Northb Sanitary ewe�lr hTerceptor Y installation of a sanitary sewer lateral. improvements requested The undersigned hereby waives their right to a public hearing prior to Council ordering the improvements and also waives their right to a public hearing prior to the levying of the assessments related to said improvements and further waives all rights to appeal said assessments which shall be assessed pursuant to Minnesota 3LaLutr❑ ChapLer 4J9 :u: a result of the installation of the above improvements . Dated this day of , 19 A117 . STATE OF MINNESOTA ) COUNTY OF SS (INDIVIDUAL ACKNOWLEDGEMENT) Scott ) On this 9th day of au]y 19 g,7 before me, a notary Public within and for said County, personally appeared Joseph M. Sand. Jr. , ------------------ and ---------------------- being sworn, did say that said instr•= was executed as their free act and deed. MEMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City Engineer 4'21— SUBJECT: Proposed 13th Avenue Assessments DATE: July 14, 1987 INTRODUCTION: An assessment alternative remains to be selected for the 13th Avenue Street Improvement Project, from County Road 89 to the East. BACKGROUND: Prior to selection of an assessment alternative for this project, Council tabled the decision toward selection of an alternative pending Right-of Way acquisition. Right-of-Way will be acquired on July 15, 1987. Attached is correspondence of October 16 , 1986 outlining assessment alternatives with a recommendation to select Alternate No. 3. In re-evaluating the prior recommendation at this time, Alternate No. 4 would be more equitable in that non-abutting residential properties will benefit. It should be noted that the court award for the purchase of parcel A, R.L.S. 24, was $5 ,990 and that, based upon the appraisal , the residential properties adjacent to parcel Q will receive a substantial share of the award because they hold easement rights. It is also proposed that parcel Q be included in the assessment role. RECOMMENDATION: Selection of Alternate No . 4 (see the attached correspondence with alternatives for assessment) . REQUESTED ACTION: Adopt Resolution No. 2763, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for 13th Avenue Street Improvements from County Road 89 to the East, S.A.P. 166-115-01 , Project No. 1986-9 and move its adoption. KA/pmp Alternat.mo RESOLUTION NO. 2763 v A Resolution Declaring The Cost To Be Assessed And Ordering The Preparation Of Proposed Assessment 13th Avenue Street Improvements County Road 89 to the East S.A.P. 166-115-01 Project No. 1986-9 WHEREAS, a contrac has been let for the impro ement of: 13th Avenue Street Impro ements by street improvem nts and the contract price f such improvements is 166,088.74, the construction contingency a ounts to $ 16 ,608.87 nd the expenses incurred or to be incurr d in the making of such improvements amounts to $ 45,674 .40 so th t the total cost f the improvements will be $228,372.01 and of t s cost the City ill pay $ 41 ,106 .96 as its share of t e cost. NOW, THEREFORE, BE IT RE OLVED BY T CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . The cost of such improve ant t be specially assessed is hereby declared to be $ 187,265.05 2. The City Clerk, with the a si tance of the City Engineer shall forthwith calculate the pr p r amount to be specially assessed for such improvement agains every assessable lot, piece or parcel of land within the distri t affected, without regard to cash valuation, as provided by la , d he shall file a copy of such proposed assessment in his of ice or public inspection. 3. That the City Clerk sh 1, u n the completion of such proposed assessment, notify the ity Cc cil thereof. BE IT FURTHER RESOLVED: 1 . That a hearing shal be held on t e 8th day of September, 1987, in the Cc ncil Chambers f City Hall at 7 : 15 P.M. to pass upon such pro osed assessments and at such time and place all persons owning property affected y such improvements and proposed assessments will be given an op rtunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directe to cause a notice of the hearing on the, proposed assessment to be published oncein the official newspaper of the City of Shakopee a least two weeks prior to the hearing and he shall state in the otice the total cost of the improvements. He shall also cause m iled notice of such hearing to be given the owner of each parce described in the assessment roll not less than two weeks prior to the hearing. RESOLUTION NO. 2763 I A Resolution Declaring The Cost To Be Assessed And Ordering The Preparation Of Proposed Assessment 13th Avenue Street Improvements . County Road 89 to the East S.A.P. 166-115-01 Project No. 1986-9 WHEREAS, a contract has been let for the improvement of: 13th Avenue Street Improvements by street improvements and the contract price for such improvements is $166,088.74 , the construction contingency amounts to $ 16 ,608 .87 and the expenses incurred or to be incurred in the making of such improvements amounts to $ 45,674 .40 so that the total cost of the improvements will be $228,372.01 and of this cost the City will pay $ 41 ,106 .96 as its share of the cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . The cost of such improvement to be specially assessed is hereby declared to be $ 187 ,265.05. 2. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1 . That a hearing shall be held on the 8th day of September, 1987 , in the Council Chambers of City Hall at 7 : 15 P.M. to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City ofShakopeeat least two weeks prior to the hearing and he shall state in the notice the total cost of the improvements. He shall also cause mailed notice of such hearing to be given the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in session of the City Council of the City of Shakopee, Minnesota,- held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 19 City Attorney . _ z MW TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City Enginee G SUBJECT: Proposed 13th Avenue Project Assessment Alternatives DATE: October 16, 1966 INTBODDCTION: At the continuation of the earing for proposed imp ovements to 13th Avenue from County Road 89 to the as t, Council directed at f to explore additional methods of assessing the costs the project. BACKGROUND: The estimated total project cost is 46,147.00, a project area consists of a municipal state aid system with s to contro led design criteria. The feasibility report identified those c sts also iated with state aid design criteria that is in excess of City deli n cri ria. The state aid cost is estimated at $44,307.00 resulting in n a sensed cost at $201,840.00. Essentially, the $201,840.00 estimate pr 'de for a 9—ton, 36 foot roadway facility. The feasibility report also addressed three termatives methods of assessing the $201,840.00. They are as follows: Alternative 1. Spread all assessed cost o th abutting properties. Alternative 2. Spread all assessed cos to the improved area. Alternative 3. Spread the assessed cost by an apportionment method; 60% Over the front footage and 40% over t e improved a ea. Following are four additional alternat' es for conside tion by Council: Alternative 4. A two tiered appor ionment assessment whereas, the assessed cost is calculated for a 7 ton ro dvay and an addition 1 cost to upgrade the roadway to a 9 ton classification The cost associated with a 7 ton roadway is estimated at $174,974.00. The estimated cost to upgr de the roadway to 9 ton is $26,866.00. The 7 ton cost is then apportioned o 'a 605 front foot and 40% improved area basis (industrial 6 residential). e 9 ton cost is also apportioned on a 60%/40% basis, but on industrial prop ty only. Alternative 5. All assessed cost attributable to a 7 ton roadway apportioned on a front foot basis and the additional cost r a 9 ton roadway apportioned to the industrial area only, based on area. Alternative 6. This alternative is similar to Alternative 1 in that all costs are assessed to the front footage with no assessment to the Overall area. The difference with this alternative is that the residential Properties with front footage is assessed for a 7 ton roadway. The additional cost for a 9 ton road becomes a City cost (state aid). COSMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City Engineecr�;[I G- SUBJECT: Proposed 13th Avenue Project Assessment Alternatives DATE: October 16, 1986 INTRODUCTI0N: At the continuation of the hearing for proposed improvements to 13th Avenue from County Road 89 to the east, Council directed staff to explore additional methods of assessing the costs of the project. BACLCRODBQ: The estimated total project cost is $246,147-.00. The project area consists of a municipal state aid system with state controlled design criteria. The feasibility report identified those costs associated with state aid design criteria that is in excess of City design criteria. The state aid cost is estimated at $44,307 .00 resulting in an assessed cost at $201,840.00. Essentially, the $201,840.00 estimate provides for a 9-ton, 36 foot roadway facility. The feasibility report also addressed three alternatives methods of assessing the $201,840.00. They are as follows: Alternative 1. Spread all assessed cost to the abutting properties. Alternative 2. Spread all assessed cost to the improved area. Alteruative 3. Spread the assessed cost by an apportionment method; 60X over the front footage and 40S over the improved area. Following are four additional alternatives for consideration by Council: Alternative 4. A two tiered apportionment assessment, whereas, the assessed cost is calculated for a 7 ton roadway and an additional cost to upgrade the roadway to a 9 ton classification. The cost associated with a 7 ton roadway is estimated at $174,974.00. The estimated cost to upgrade the roadway to 9 ton is $26,866.00. The 7 ton cost is then apportioned on 60: front foot and 402 improved area basis (industrial c residential). The 9 ton cost is also apportioned on a 60%/40: basis, but on industrial property only. Alternative 5. All assessed cost attributable to a 7 ton roadway apportioned on a front foot basis and the additional cost for a 9 ton roadway apportioned to the industrial area only, based on area. Alternative 6. This alternative is similar to Alternative 1 in that all costs are assessed to the front footage with no assessment to the overall area. The difference with this alternative is that the residential properties with front footage is assessed for a 7 ton roadway. The additional cost for a 9 ton road becomes a City cost (state aid). 13th Avenue October 16, 1986 / 7 C/ Page 2 !/ There are basically four types of properties analyzed by the alternatives. 1. Abbuting industrial 2. Abutting residential 3. Non-abutting industrial 4. Non-abutting residential The following is a summary of the assessment rates for each type of property with each alterative. Property Type 1 2 3 4 Alternative I $47.57/FT. $47.57/FT. $0-.00/S.F. $0.00/S.F. N/A $0.00/S.F. $0.00/S.F. $0.00/S.F. $0.00/S.F. Alternative 2 $0.00/FT. $0.00/FT. $0.00/FT. $0.00/FT. $0.047/S.F. $0.047/S.F. $0.047/S.F. $0.047/S.F. Alternative 3 $28.54/FT. $28.54/FT. $0.00/FT. $0.00/FT. $0.019/S.F. $0.019/S.F. $0.019/S.F. $0.00/S.F. Alternative 4 $29.07 FT. $24.74/FT. $0.00/FT. $0.00/FT. $0.018/S.F. $0.016/S.F. $0.018/S.F. 0.016 S.F. Alternative 5 $41.24/FT. $41.24/FT. $0.00/FT. $0.00/FT. $0.006/S.F. $0.00/S.F. $0.006/S.F. $0.00/S.F. Alternative 6 $47.57/FT. $40.91/FT. $0.00/FT. $0.00 FT. $0.00/S.F. $0.00/S.F. $0.00/S.F. $0.00/S.F. With Alternative 6, the City cost increases by $3,446.35 to a total City cost of $47,753.35. BECOMHEMDATION: Selection of assessment Alternative 3 as recommended in the feasibility report. REQUESTED ACTION: If Council orders the proposed improvements, provide direction to staff of desired assessment alternative. KA/PMP 13THAVE , Z , I \\ TC - - - - _ _ '0 STUDY AREA BOUNDARY i STORM S c W r ]fit 2 FRONT FOOTAG T1 ........ ..... ... .. . . . "oROJECT AREA— — — \ aa • Vi � aa . awaa.. aaa..as ` •. .. .. If �.. _ •!1 a118�191201 1 P5� \\ ql 8 17 . 23 r34ti \ �11 3 4 8 Yfd/ 33 ////// \22 1/7/ 2a 132 t� 16 1 2 EZ 131 � 2Z 30M tl F, ,; NON-ABUTTING BENEFITED AREA 9 < 74 \' S 10 13 11 Z` 29 zk � 10 Zi U FIG. 1 � tz I \� STUDY AREA j 1 BOUNDARY STORM -�1 SEW !R � t / FRONT FOOTA G= .. .. . 3:h AVE ' • OROJ_C •AREA E 17 23 (34k �1 3 4 5 ♦'kid 133 _ I 2z' 31 � 230k 1F� 175 - 28 �k ,k NON-ABUTTING `$ BENEFITED AREA 1 'I �k -` 4 ,k 71 �� 29 . 2 ,k Zk mak . I ti H \k t� 12 FIG. zp LIZ I Ik T UD r =n i k ORDINANCE NO. I21 �o9— V Fourth Series An Ordinance of the City of Shakopee, Minnesota Amending The Shakopee City Code Chapter 4 entitled "Construction Licensing, Permits and Regulations" by a New Subsection to Section 4.03 and by Adopting by Reference Shakopee City Code Chapter 1 and Adopting by Reference Section 4.99 which among other things contain Penalty Provisions THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: SECTION I: New Subsection 1 added to Section 4.03 Shakopee City Code Section 4.03 is amended by adding the following new Subsection: Not withstanding any provision of Section 4.03 and in .addition thereto it is unlawful for any person to remove or displace any soil, ground, gravel or earth without first obtaining a permit from the proper city officials. SECTION II: General provisions adopted Shakopee City Code Chapter 1 entitled "General provisions and definitions applicable to the entire City Code including penalty for violations" and Section 4.99 entitled "Violations a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION III: When in force and effect After the adoption, signing and attestation of this Ordinance it shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the date following such publication. Adopted in session of the City Council of the City of Shakopee, Minnesota held this _day of , 1987. ATTEST: - Mayor of the City of Shakopee City Clerk Prepared and approved as to form this ((99ttthh�h day of July , 1987./.-- �f'�5 City 12 � MEMO TO: John K. Anderson.' City Administrator FROM: Ken Ashfel ,; City Engineer 4.114 — SUBJECT: Ordinance 221 Amending Ci Code Chapter 4 DATE: July 15, 1987 INTRODUCTION A BACKGROUND: At their July 7, 1987 meetin , Cou oil directed staff to review the City Code requirements r ar ing grading permits and the requirements for issuance. Ja k' review of the Code indicates that the provisions of the Code a not specific when a structure is not involved. Attached is 0 "nance No. 221 which requires a grading permit irregardless if ructure will be placed on the site that is graded. RECOMMENDATION: It is recommended that Coun it adopt 0 inance No. 221 . REQUESTED ACTION: Offer Ordinance No. 221 Fourth Series, An Ordinance of the City of Shakopee, Minnesota ending the Shakopee City Code Chapter 4 Entitled "Constructio Licensing, Permits an Regulations" by a New Subsection to Se tion 4 .03 and by an ing by Reference Shakopee City Code apter 1 and Adopting by eference Section 4 .99 which among of r things contain Penalty rovisions, and move its adoption. KA/pmp ORDINANCE MEMO TO: John K. Anderson City Administrator FROM: Ken Ashfeld, City Engineers-- SUBJECT: Ordinance No. 221 /" Amending City Code Chapter 4 DATE: July 15, 1987 INTRODUCTION ► BACKGROUND: At their July 7 , 1987 meeting, Council directed staff to re the City Code requirements regarding grading permits and requirements for issuance . Jack' s review of the Code indic that the provisions of the Code are not specific when a strut is not involved. Attached is Ordinance No. 221 which requir grading permit irregardless if a structure will be placed on site that is graded. RECOMMENDATION: It is recommended that Council adopt Ordinance No. 221 . REQUESTED ACTION: Offer Ordinance No. 221 , Fourth Series, An Ordinance of the of Shakopee, Minnesota Amending the Shakopee City Code Chapt Entitled "Construction Licensing, Permits and Regulations" New Subsection to Section 4 .03 and by Adopting by Refer Shakopee City Code Chapter 1 and Adopting by Reference Sec 4 .99 which among other things contain Penalty Provisions, move its adoption. KA/pmp ORDINANCE /3a TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: 1988 Budget Calendar (Tentative) DATE: July 7, 1987 Introduction ------------ The effect of the levy limit appeal on the proposed budget calendar is to slip back Council's schedule by 2 weeks. The preliminary ruling on the appeal is expected on 9/4/87 and the final ruling on 10/1/87. Starting budget discussions with Council before eventhepreliminary ruling would involve too much uncertainty about the levy limit. July 14 Department Heads receive budget worksheets. Department Heads receive 6 month operating statements. July 30 Budget requests due back to Finance (budget at "needs" with required list of cuts) . Sept. 1 Council receives budget. Levy special assessments. Sept. 8 Reserved for budget work session. Sept. 15 Public Hearings - budget in total Sept. 22 Reserved for budget work session. Sept. 29 Reserved for budget work session if needed. Oct. 6 Regular Council meeting - approve budget, tax levy. Oct. 9 Deadline for certifing tax levy to county. Note: Total of three work sessions if needed. 136 TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Code Enforcement Officer Authority DATE: July 17, 1987 INTRODUCTION The 1987 legislature passed a bill titled Unauthorized Practice (Chapter 334) to become effective August 1, 1987. BACKGROUND 626.862 Section 5 prohibits a non-licensed peace officer from issuing a citation in lieu of arrest unless specifically authorized by City ordinance. This section will prohibit the Code Enforcement Officer from issuing a citation for a city code violation which is an important function of the job and the least costly to the city. Should council decide not to grant the authority, the Code Enforcement Officer will be required to obtain a formal complaint which is time consuming and costly. The issuing of a citation for violations such as parking, building and junk have been historically performed by non-police licensed persons with minimal liability exposure. I have reviewed other job responsibilities by city employes such as building and weed inspectors and, with counsel, determined they are not effected as authority exists by State Statute or is not necessary. This matter has been reviewed by the City Attorney. RECOMMENDATION Grant by City Ordinance authority to the Code Enforcement Officer to issue a citation for code violations. COUNCIL ACTION REQUESTED Offer Ordinance No. 222 and move its adoption. (Ordinance on table) Page Three / patrolling. Patrolling, pulling a shift of preventative patrol, is now statu— torily authorized for only peace officers, part—time peace pfficers and constables. SECTION 5 addresses the third question. Sec. 5. [626.862] [POWERS OF LAW ENFORCEMENT OFFICERS. ] Except as specifically provided by statute, only a ea officer, con— stable. and part—time peace officer may: issue a citatio in lieu of arrest or contI nu detention unless specifically au horized by ordinance: ask aep rson ceivin a citation toeive _ writen promise to appear in court; r L31 take a person into custod as permitted section 629.34. Comment: Numbers 2 & 3 fro above are rese ved exclusively for licensed officers. Number 1 permits on—licensed rsonnel to issue citations ,if authorized to do so by ordinance. This needs we explanation because you might be thinking that non-licensed pe onnel su as building inspectors, animal control officers, and fire prevent; perso mel have been issuing citations all along without having ordinance autho ty do so. Does this now mean you will have to seek an ordinance to continue o with somethin ou have been doin all along? The conservative answer, in - opinion; isyesJlhis—fis- case-where agencies may have been doing certain ngs where a authority to do so may have been, as they say, hazy. L is tors legally cannot grandfather in authority if the authority legally sn't exist. Therefore, their sentiment was to let the local officials deci to who they want issuing citations. They recognized the implications for 1 bility an felt that the decision as to who at the local level should be writ g citations as best made b_y_l_ocal _officials rather than the-state. - — SECTION hestate. -SECTION 6 of the bill is the Unautho ized Practice secti n and is farily strai t forward. Sec. 6. [626.863] [UNAUTHORIZED PRACTICE.] AeP rson who is not aeD ace officer, consta le or part—time —peace officer isu9 iltY of a misdemeanor if eeP rson.: S makes a representation of being a peace officer, constable, or part—timeeaceofficer, or performs or atte is to perform An act,_ duty. 1 or responsibility reserved law or licensed peace officers, constables, and part—time eace offic rs. ,(b) The board shall designate the appropriate law enforcement agency to investigate violations of this section. The attorneyeo neral shall prosecute violations of this section. Summary. We believe the new law to be workable and it should eliminate a great deal of confusion... As with all new legislation. I urge you to share this infor— mation with your legal counsel. MKS:mb