HomeMy WebLinkAbout05/19/1987 MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Informational Items
DATE: May 11, 1987
1. Attached is the annual AMM meeting announcement. Jeanette
will be contacting you on May 20th to confirm which Council-
members will be attending.
2. Attached is a letter from Ken Ashfeld to Larry Norring
regarding his request for stop signs at 12th and Tyler.
3 . Attached is a memo from George Muenchow to the Community
Recreation Board. Please note that item No. 7 is a
recreational event that will be bringing people to Shakopee.
4. Attached is a copy of the first and second page of the
Chamber newsletter. The three items on page one and the
chainsaw wood sculpture competition noted on page two maybe
of interest to Councilmembers.
5. Attached is the preliminary work schedule for Phase I, Part
I of the Downtown Redevelopment Project. This schedule is
being discussed at the Downtown Committee Meeting on May
20th.
6. Attached is a copy of a resolution from the Hennepin County
Board agreeing to participate with Scott County in the
hiring of an engineering firm for the preliminary design
report and final design of the County Road 18 Bridge.
7. Attached is the tabulation of a survey done by Senator Bob
Schmitz and Representatives Becky Kelso and Bob Jensen.
Please look carefully at question No. 1 and question No. 10.
They probably helped Bob and Becky in the policy positions
they have taken.
8. Attached is a letter from Senator Rudy Boschwitz explaining
his position on his vote to uphold the President's veto of
the highway spending bill.
9. Attached is the summary of Council' s and staff ' s responses
to the Strategic Planning Worksession "Thought Organizer" .
10. Attached is the Building Activity Report for the month
ending April 30, 1987.
11. Attached are the minutes of the April 15, 1987 meeting of
the Downtown Ad Hoc Committee.
12. Attached are the minutes of the April 6, 1987 meeting of the
Shakopee Public Utilities Commission.
13. Attached are the minutes of the April 6, 1987 meeting of the
Energy and Transportation Committee.
14. delete -
15. Attached is the agenda for the May 21, 1987 meeting of the
Energy and Tranportation Committee.
16. delete
17. The hospital received three "bids" from large U.S. catholic
organizations. The Board will evaluate them May 22th. I ' ll
try to keep you posted.
18. For the past three months the Energy and Transportation
Committee has been investigating the possibility of
expanding the Dial-A-Ride service hours during the summer
months. Attached is a letter from the Kare Kabs Manager
which proposes expanding the Dial-A-Ride service hours to
9:00 p.m. during the summer months. Proceeding with this
type of activity will not necessitate a contract amendment.
On May 21, 1987 the Energy and Transportation Committee will
meet to discuss Kare Kabs proposal.
19. Attached are copies of letters to William Henning and Fred
Corrigan from William Koniarski, Chairman, Scott County
Board, advising them of the recent reappointment of Mr.
James Laabs as Manager of the Prior Lake/Spring Lake
Watershed District for a three year term effective January
1, 1987.
20. Attached is the Revenue and Expenditure Report as of April
30, 1987.
21. Attached is the agenda for the May 21, 1987 meeting of the
Planning Commission.
22. Mr. Krass has received the appeal documents on the Scott
County Lumber Co. mining permit.
JKA/jms
I
association of B U L L E T I N
metropolitan
municipalities RECEIVED
MAY i 1987
May 8, 1987 CITY OF SHAKOPEE,
AMM ANNUAL MEETING
WHEN : Thursday, May 28, 1987
LOCATION: Robert Lee Restaurant
i I 2350 Palmer Drive
New Brighton, Minnesota
5: 30 P.M. 6:30 P.M. 7:30 P.M.
Refreshments and The finest of Chinese Legislative report
Delectable Culinary art and
Appetizers (Family style buffet) Business Meeting
Steak, Shrimp, Chicken, Pork
SPOUSES AND GUESTS ARE MOST WELCOME
COST: $15 .00
A. Dinner reservations must be made with Carol Williams (227-5600)
by no later than Friday, May 22nd.
B. The notice has been mailed to Mayors, Administrators and
Managers, and Delegates. Please inform others in your City as
is appropriate.
PLEASE NOTE: MAP AND AGENDA ON REVERSE.
REFRESHMENTS ARE COMPLIMENTS OF MILLER & SCHROEDER FINANCIAL, INC.
183 university avenue east, st. paul, minnesota 55101 (612) 227-5600
BUSINESS MEETING AGENDA
1 . Call to order.
2. Welcome: Mayor Bob Benke, New Brighton
3. Recognition of Retiring Board Members.
4. Legislative Report - What Happened and Why?
(Guest Legislators) .
5. Report from the President: Bob Thistle.
6. Annual Election:
A. Nominating Committee Report (enclosed) : Jim Scheibel, Chair
B. Election (President, Vice-President, Directors) .
7. Comments of President Elect.
8. Other Business
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W I-694 E
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NOMINATING COMMITTEE REPORT
FOR 1987
T0: AMM Member City Officials
FROM: Jim Scheibel, Nominating Committee Chairperson
RE: RECOMMENDATIONS OF THE NOMINATING COMMITTEE
Pursuant to AMM By-Laws, Article IX, t98ction7 and the ACNominatings
CCommittee was appointed on March 5,
isted persons for your consideration at the
recommending the below l
May 28th. Annual Meeting. Additional candidates may be nominated by
any voting delegate from the floor at the Annual Meeting.
FOR PRAT:
Neil Peterson, Councilmember, Bloomiresideand current AMM
vice-FOR VICE-PRESIDENT:
mber, Maplewood and present Board Director.
Gary Bastian, Councilme
FOR BOARD DIRECTORS: TWO YEAR TERMS (eight to be elected)
Mentor (Duke) Addicks, Jr. Legislative Liaison, Minneapolis
(Incumbent) .
Larry Bakken, Councilmember, Golden Valley (Incumbent) .
John- Drew Councilmember, St. Pstl 'Louis Park.
Sharon Klumpp Asst. City Manager,
Donald Ramstad Councilmember, Maple Grove.
William Saed Mayor, Inver Grove Heights (In Incumbent) .
Benno Salewski Asst. to the Mayor,
St. PaulLeslie Turner Councilmember, Edina (Incumbent) .
Board members whese terms do not expire until May, 1988:
Administrator, Orono
Mark Bernhardson, Councilmember, Minnetonka
Karen Anderson Manager, Robbinsdale
Walt Fehst Councilmember, Fridley,
Ed Fitzpatrick, Administrator, Mendota Heights
Kevin Frazell, Councilmember, Minneapolis
Carol Johnson, Administrator, Woodbury
James Lacina, Councilmember, Brooklyn Park
Gerald Marshall,
(over)
NOMINATING COMMITTEE ROSTER
1987
Mr. Jim Scheibel Mr. Kevin Frazell Mr. Carl Meissner
Councilmember Administrator Administrator
716 City Hall 750 So. Plaza Drive 7516 - 80th. St. So.
St. Paul, MN. 55102 Mendota Heights, MN. 55120 Cottage Grove, MN. 55016
298-5679 452-1850 458-2800
Ms. Karen Anderson Mr. Vern Johnson Ms: Lorraine Hostetler
Councilmember Councilmember Councilmember
3311 Martha Lane 1707 Lydia Ave. 2015 First Ave. , No.
Minnetonka, MN. 55345 Roseville, MN. 55103 Anoka, MN. 55303
933-2511 633-5635 421-6630
Ms. Carol Carlson Mr. Mike McGuire
Dir. of Admin. Services Administrator-Maplewood
4401 Xylon Ave. , No. 1830 E. Co. Rd. B.
Minneapolis, MN. 55428 St. Paul, MN. 55101
533-1521 (NEW HOPE) 770-4500
CITY OF SHAKOPEE
INCORPORATED 1870
129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 553741378 (612)445-3650
May 11 , 1987
Larry Norring
1298 Tyler Street
Shakopee, MN 55379
RE: 12th Avenue & Tyler Street Intersection Control
Dear Mr. Norring:
Upon your report of unsafe traffic control conditions at the
intersection of 12th Avenue and Tyler Street, City staff has
reviewed your request for stop signs to be installed at this
intersection. To preserve consistency and uniformity in the
control of traffic operations, the City uses the Manual on
Uniform Traffic Control Devices which is used nation wide. The
manual provides for stop sign placement if certain warrants are
met. The manual states nbecause the stop sign causes substantial
inconvenience to motorists , it should be used only where
warranted. A stop sign may be warranted at an intersection where
one or more of the following conditions exist: SII
1 . Intersection of a less important road with a main road
where application of the normal right-of-way rule is
unduly hazardous.
2. Street entering a through highway.
3 . Unsignalized intersection in a signalized area.
4 . Other intersections where a combination of high speed,
restricted view, and serious accident record indicates
a need.
It is apparent from our staff review that none of the warrants
exist. The functional classification of 12th Avenue is the same
as that of the cross streets. There is no history of accidents
at the intersection and certainly no sight problems. You will
note from the attached map that there is no apparent difference
between the subject intersection and other intersections along
12th Avenue with the exception of Harrison which has a four-way
stop.
The Heart of Progress Valley
. 2
12th/Tyler Intersection
May 11 , 1987
Page 2
Based upon the information that we have, I cannot recommend to
City Council that a stop sign be placed at the intersection of
12th Avenue and Tyler Street. City Council is being notified of
your concerns and staff response by copy of this letter. As an
effort of continued surveillance of the suspected problem area
we can monitor traffic growth patterns by our semi-annual traffic
counting program.
Hopefully this addresses some of your concerns relative to the
subject intersections. If you have any additional questions or
wish to address this issue further, you may contact myself or
John Anderson, City Administrator.
Sincere y,
Ken Ashfeld
City Engineer
KA/pmp
cc: City Council
John K. Anderson, City Admin.
Tom Brownell, Police Chief
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Memo To: Shakopee Community Recreation Board Members
From . Director George F. Muenchow, �Nl
Subject: Between Meetings Update
Date : May 6, 1987
Several items are included in this missile including:
1. This office is now starting to catch its breath from the 1987 Showcase.
Preparations for, running of, and follow through after resulted in four
exhausted staff members. It was worth it, though. Attendance was 3500.
People seemed to enjoy themselves. We thought that the event was in the
"best ever" kind of category.
2. 1987 Board Member Roster. .. . .Enclosed is the re-vised copy. If there
are any corrections, please call immediately so that the change is made
before the information becomes permanent.
3. Makeup of Mickey Mantle Baseball Team.. . . .Enclosed is a copy of a memo
given Dr Carruth regarding this subject.
4. Temporary Suspension of Mens Softball League Player. . .. .Enclosed is a
copy of a memo given Gary Hartmann regarding this subject.
5. Complaint/Evaluation Form provided registrants in youth athletic programs
.. . ..Enclosed is a copy currently used which was compiled in the past and
taken from the files.
6. Budget Sub-Committee... ..Your Budget Sub-Committee met on April 30 and
will meet again on May 13. A report will be given at the May 18 Regular
Meeting - 6:30 PM.
The River Valey Trail Bike Event will be Saturday, May 16, 1:00-3:00 PM.
Bring your bicycles and participate if you would like.
C.C: Gayden Carruth
John Anderson
SHAKOPEE � ;?J� 7
Vol. Date May 1987
President NEW BUILDING FUND RAISING
Linnea S. Wise
Vice President The New Building Finance Committee is making plans to call on local
George Muenchow businesses, industries and civic organizations for contributions toward
Past President the Building Fund. They will also approach the general membership of the
Lee Hennen Chamber to pledge their support to this project. This committment from
Treasurer
the members will be over and above the annual dues, and with full '
participation, will allow us to meet our downpaymen[.
Bob Blenkush i
The Committee includes Randy Laurent, Virgil Mears, Brian Norris and
Noreen Rachor.
Directors
Industry: Note: At this point the building is being bid for construction. Subject
Stan Nymeyerto the Board's acceptance of the lease agreement with the City, construction
Tim Keane should start the third week in May with 45 days completion date. The
Noreen Rachor building should be complete in early July.
Retail: ;-r,T�,--I--,-,
Karen Martin
Bill COMMERCIAL AND INDUSTRIAL PROPERTY TAX
Wermerskirchen
Ruben Ruehle
Civic: A recently completed tax survey revealed that Minnesotans are paying the
Mike Broekemeiei highest commercial and industrial taxes in the nation. There is a current
John Anderson proposal to push for the Legislatures commercial/industrial property tax
George Muenchow reform. You are encouraged to contact your State Senator and Representative
supporting C/I property tax reform particularly the reduction of the
Trades: number of tax classifications, reduction of tax credits and reduction of
Randy Laurent C/I tax rates. This is an important economic and job development issue.
Wally Bakken We encourage you to call your legislators-not only to make them aware of
Marilyn Hagermar your feelings on current legislation but to thank them for their efforts.
At-large:
Lee Hennen �-rT
Virgil Mears HOSPITALITY SEMINAR
_ Brian Norris
Professional: Our second Hospitality Seminar was held April 9th at Citizens State Bank
Dick Mertz with 47 people in attendance. We were satisfied with the attendance but
Lucy Rein were disappointed more retail people were not present. Our thanks to all
Linnea S. Wise who participated in the program, to those who attended, to MCDonalds for
the orange drink and to Citizens State Bank for the use of their facilities.
Some of the suggestions to improve the community included; a more accessible
Chamber office, movie theatre, restore old Western Town, flowers on main
Executive street, winter activities, restore and preserve store fronts and various
Secretary historic structures, better downtown parking and improve the boat ramp.
Dr.A. Muralt
Secretary
Darleen Schesso
SHAKOPEE CHAMBER OF COMMERCE �\\�` HATS OFF TO MARILYN HAGERMAN
GENERAL MEMBERSHIP MEETING '
king
April 15,' 1987 , The other day I was promotions
P about all the promotions we
The General Meeting of the ShakopeeArea ` have been involved in over
Chamber of Commerce was held at the Shakopee o`.o the past three years I have
House April 15, 1987 with 63 members present. worked at the Chamber office.
Entertainment Showcase for
Minutes of the January 21, 1987 meeting were Rec. Directors, 1985
approved. Hospitality Seminar, FAM
Tour for Group Tour Planners,
Membership plaques were presented to Topper
Taste of Minnesota, Mankato
and Sheila Sponse 1, Minnesota Harvest Orchard; Trade Show, 1987 Hospitality Seminar and now
Don Krueger, Heritage Inn; Tom Edman, Edman Media Day (coming June 12).
Builders and Jack Ludescher, Radio Station
KCHK New Prague. Not present; Rep. Becky As I look at these events there is one super-
Kelso. enthusiastic person who especially pops into
mind as the "leading character" in most of
Brian Norris ga' e an up-date on the Scott these events. Because of her talent and
County Coalition's activities. The Coalition know-how she's a great planner & works hard
has worked hard lobbying for the Transport- getting the job done. She never misses a
ation Bill. They will continue to work on meeting unless she's out of town. How lucky
other projects which will include local fund- the Chamber is to have Marilyn Hagerman on
ing for the bridge project. the Board of Directors, Convention Visitors
Bureau and the Tourism Committee.
John Anderson showed sketches of the proposed
Chamber/CVB building. The Chamber will lease Thanks, Marilyn, for all you've done for
the property from the City for 50 years at Shakopee!
$1 per year. The Committee hopes to break
ground later this month. Committees are
also working on in-kind and cash contributions. ..,CHAINSAW WOOD SCULPTURE COMPETITION
On behalf of the Legislative Committee, If. The International Chainsaw Wood Sculptors
Keane encouraged Chamber members to actively Assoc. Spring National Chainsaw Sculpture
participate in the legislative process on Competition will be held at Murphy's Landing
issues that affect all of us such as property in Shakopee on May 30 and 31.
tax, sales tax and the minimum wage law.
Current issues the Chamber can have great Show producer Barry Pinske is planning the
impact on are the container deposit bill, largest event of this type ever held.
branch banking and the pari-mutual tax. Chainsaw sculptors from around the world have
Chamber members were invited to attend the been contacted regarding this event. In add-
committee's meetings which are held on ition there will be two daily performances of
alternate Wednesdays. Pinske's World Class Lumberjacks. Other
attractions include a person's name being
Guest speaker, Ed Crozier, Manager of the written in a wooden beltbuckle with a chainsaw
Minnesota National Wildlife Refuge,was while a volunteer is wearing it.
introduced. He showed slides of the trail
system from Fort Snelling to LeSueur which Chainsaw sculptures, craft items and food
will be a distance of 72 miles when complete. will be available on site. Admission will be
Although the trail isn't too well known he $4 for adults, $3.50 for seniors and students
believes it will be a eery popular asset in 16 and under. Children under 5 are free. In
the future. The Refuge and State Trail was order to help support the Scott-Carver food
established as a result of efforts of local shelf, non-perishable food items will be
citizens groups to protect the Minnesota accepted in exhange for a 504 reduction on
River Valley plants and wildlife. An inter- Saturday's admission.
pretive center is located in Bloomington and
a second facility might be build on the For further information contact Barry at
former Kopp property east of Shakopee on Pinske Productions, 221 E 1st Av., Shakopee
Hwy. 101. or call 445-5275.
\`\\ WESTWOOD'PLAN N ING & ENGINEERING COMPANY
STREETSCAPE DESIGN PROJECT SCHEDULE
THROUGH CONSTRUCTION COMMENCEMENT DATE
Completion Date Work Item
May 13 Preliminary Design complete for Sommerville
from let Avenue to 3rd Avenue, and for 2nd
Avenue from Spencer Street to Lewis Street.
May 28 Preliminary Design complete for Lewis Street
from let Avenue to 3rd Avenue.
June 4 Preliminary Design complete for 2nd Avenue
from Lewis Street to Holmes Street.
June 16 City Council sets Advertisement for Bids for
the Project.
June 17 First advertisement for bids in the local
Shakopee newspaper.
June 18 Preliminary Design complete for Holmes Street
and Fuller Street from 1st Avenue to 3rd
Avenue, and for 2nd Avenue from Holmes Street
to Fuller Street.
June 19 First advertisement for bids in the
Construction Bulletin.
June 25 Preliminary Design complete for Atwood Street
from let Avenue to 3rd Avenue, and for 2nd
Avenue from Fuller Street to west of Atwood
Street. Detailed construction plans complete
for Phase 1 area of project.
June 26 Specification and bid proposal draft
completed.
June 30 Plans, specifications, bid proposal and cost
estimate completed and ready for delivery to
the contractors .
July 1 Pre-bid conference on the project at the
Shakopee City Hall.
July 9 Open bids at Shakopee City Hall.
July 14 City Council awards construction contract to
the lowest responsible bidder.
7415 WAMTA BWMARD, YINNE % NINNESDA 55115 1614 6N W
July >> Engineering work continues on finalizing the
construction plans for the Phase 2
construction area.
July 20 Construction staking begins.
July 22 Pre-construction conference held at the
Shakopee City Hall.
July 27 Construction begins.
Note: Design Committee Meetings and Property Owner meetings are
assumed to fit in the schedule as needed.
RZSOLUTICN ;A. 87-B-125
The following resolution was offered by Commissioner Derus, seconded
by Commissioner Spartz:
WHEREAS, Since 1968, Hennepin and Scott Counties have worked together
to produce and support the various studies and reviews undertaken to advance
the status of the CSAH 18 Bloomington Ferry Bridge project and its funding;
and
WHEREAS, The Final Environmental Impact Statement has received approval
from the Federal Highway Administration and a determination of its adequacy
allowing the project to progress is expected in February 1987; and
WHEREAS, Federal funding for Phase II, Preliminary Design Report and
final design, is anticipated in early 1987,
BE IT RESOLVED, That Hennepin County hereby agrees to participate with
Scott County in the process of selecting a consulting firm to perform the
work and services required in Phase II Preliminary Design Report and final
design of the CSAH 18/Bloomington Ferry Bridge Project; and
BE IT FURTHER RESOLVED, That no agreement for consulting services be
approved until the consultant has been approved by the Hennepin County Board
of Commissioners and federal funding for Phase ii has been secured.
Commissioner Johnson moved to amend the first resolving clause by
eliminating the language after the words "design of and inserting therefor;
"an additional Minnesota River crossing between 35W and Shakopee, and a major
consideration in selection of a design team shall be their positive views on
alternatives to the Bloomington Ferry Bridge location; and The motion
was seconded by Commissioner Sivanich and the vote was as follows: YEAS:
Johnson, Keefe, Sivanich; NAYS: Spartz, Derus, Robb, Andrew. Motion failed.
The question was on the adoption of the resolution and there were
Four YEAS and Three NAYS as follows:
COUNTY OF HENNEPIN
BOARD OF COUNTY COMMISSIONERS YEA NAY OTHER
Jeff Spartz X
Randy Johnson X
John Keefe _ X
John E. Derus X
E. F. Robb, Jr. X
Sam S. Sivanich X
Mark Andrew, Chairman X .
RESOLUTION ADOPT D.
r
ATTEST:
Clerk of q
he County card
MAY 0 5 1987
AerinlhiDistrict 36 Legislative Survey I L /
Btete Senstor Bob Schmitz ' A
2L J Representetive Bob Jensen Reprai entsove Becky Kebo F
Occupantl Occupant 2
1. To encourage economic development in Minnesota, should the Yes No Yes No
state and local governments (cities and counties) provide in.
creasing shares of public financing for private development?
2. Would you support an experimental limited "open enrollment" 40
system where children could attend schools outside their
district of residence?
3. Do you believe the state's minimum wage should be increased —o o`'� E -
from the current $3.35 an hour to $4.25 an hour?
4. There is a proposal again before us this year to require a -�t9 - �a ❑ ❑
deposit of 10 cents on beer and soft drink containers. Should
Minnesota pass a law requiring container deposits?
5. Should a constitutional amendment be placed on the 1988 Elm ❑ %5 ❑ G
ballot to merge the offices of Auditor, Treasurer and Secretary
of State?
6. Would you favor additional state spending for day care and ❑36 ❑ e13 ❑ ❑
Medical Assistance if It would enable more AFDC mothers to
work?
7. Convicted drunk drivers now receive a driver's license EIM ❑ 01 ❑ ❑
suspension. Do you feel that repeat offenders should have
their license plates revoked too?
8. If individual and corporate income tax rates are to be reduced ❑ X% ❑ 39 ❑ ❑
in Minnesota, would you agree that it should be financed
through a combination of budget reductions and an extension
of the sales tax to clothing and food?
9. Should more local sales taxes be encouraged as a way to ❑ q ❑ %A3 ❑ ❑
reduce property taxes?
10. Would you support a proposal to charge 25 cents admission r-'y3 ❑ 10 0-
tax
tax on each ticket of the major attractions such as Valleyfair,
Canterbury Downs, and the Renaissance Festival and target -
that money to build and maintain county roads in the area?
11. Should the age for compulsory school attendance be extended 31 — W
from age 16 to 17 or 18?
Please contact us by mail or telephone if you need our assistance:
State Senator Bob Schmitz Representative Becky Kelso Representative Bob Jensen
235 State Capital 329 State Office Building 539 State Office Building
St. Paul, MN 55155 St. Paul, MN 55155 St. Paul, MN 55155
296-7157 296-1072 296-6926
(Optional) Name—___ .. __. Address City Zip
(Not printed at government expensel
C�uesYilonnatres o
RUDT BOSCHWITZ COMMITTEE ASSIGNMENTS' O
MINNESOTA AGRICULTURE
BUDGET
FOREIGN RELATIONS
SMALL BUSINESS
21111ifeb States Zenafe
WAS XINGTO N. D.C. 30!10
April 27, 1987
John Anderson
129 East First Avenue
Shakopee, Minnesota 55379
Dear John:
Just a short note to thank you for contacting me about
overriding the President' s veto of the highway bill. I
appreciate your taking the time to get in touch.
As you know, on April 2 the Senate voted 67-33 to override
President Reagan' s veto of the $88 billion highway bill. This
vote followed House vote of 350 to 73 to override the President.
I voted to sustain the veto and am Sorry that in the end I
disagreed with many who contacted me about this issue. I felt
that with heightened interest we surely would have quickly gotten
another highway bill that was better for Minnesota -- we've never
in all these years missed a construction season and, despite the
dire predictions, I didn' t think we would this year either.
Enclosed is a copy of a press release that I issued on the
day of the override vote. I thin it will give you a better
idea of the reasons why I voted o Bust 'n the President' s veto
of the highway bill.
Again, thanks for sharing your thou ts.
Rudy Boschwitz
United States Senator
RB/mba -.
Enclosure
RECEIVED
MAY- 81987
CITY OF SHAKOPEE
STATEMENT FROM SENATOR RUDY BOSCHWIT2 ON HIGHWAY BILL VETO
Today I voted to sustain President Reagan's veto of the
highway bill. While the President's veto was overridden, I
decided to vote to sustain it because I think it would have been
better for Minnesota and the nation as a whole.
Minnesota's Commissioner of Transportation Len Levine told me
a week ago that it was a bad bill. It sets a dangerous precedent
in highway funding by including more special projects than has
ever been included in a highway bill before.
Traditionally, highway funding has been made on a formula
basis. That is, each state received a set amount of money and
the state -- those folks closest to the situation -- decided how
that money would be spent. The state determined the priorities
and only in very rare cases did Congress designate a particular
project a special, demonstration project. Since 1973, only 30
projects had been funded as demonstration projects nationwide.
In this bill alone, there are 121 -projects that are specifically
funded by the bill. Congress is telling the states which
projects must be done , and frankly, Congress makes a lousy
highway engineer. Minnesota does have some special projects in
this bill. But because the administration's alternative proposal
would have put more money into the traditional formula funding,
Minnesota would actually have ended up getting more money for
highways under the President's proposal.
--more--
The same can be said for the funding of mass transit
programs. These are paid for by a one cent fuel tax. A
metrorail system for Los Angeles , for instance, would consume up
to $870 million or 14 percent of all the fuel taxes paid
nationwide for mass transit, under this bill. In 1986, 11 cities
got 80 percent of the nation's mass transit money. Again,
Minnesota would have benefited from the administration bill
because it distributes money based on a formula. We'd have
picked up an extra $1 million over the life of the bill to buy
buses and improve the state's mass transit systems if the Reagan
bill were passed.
Not only does the bill direct these highway funds to just a
few projects, it also spends more of the fuel tax money than we
take in. At a time when Congress must dedicate itself to deficit
reduction, I just could not support writing another check with
red ink to assist only a small group of motorists.
Because we have a very short construction season in
Minnesota, I am very aware of the need for a highway bill.
Frankly, I voted for this bill when it first came up in the
Senate only because I thought we might not have time to do a
better bill. As we got closer to the veto vote, however, it
became clear to me that the public interest in getting a good
highway bill was so strong that we could have gotten a new and
better bill. I talked to the people at the state Transportation
Department and they told me that if we could have gotten a bill
by mid-April, they would have been able to continue with our
construction season without undue effects. I am sorry we aren't
going to get that opportunity.
-30-
%ab
1987 Strategic Planning Worksession
"Thought Organizer"
A. Draft the Mission Statement.
Provide the environment and process for open well studied
public decisions establishing the type and delivery of
municipal services desired by citizens.
Protect existing public investment and provide potential
public investment at the lowest possible cost.
Shakopee is a service oriented, municipal and economic
community, providing residents with a structure which they
can control according to their wants and needs.
Provide economical municipal services at a straight forward
efficient manner. -4
To continue to be able to provide our best product, public
service, as efficiently as possible at the highest level.
Create a progressive well run city that will invite people
and businesses to locate in Shakopee.
Provide the highest level of service to the community within
the scope of our financial resources.
Provide effective essential municipal services at lowest
cost.
To provide for both present and future services and needs of
the community in an efficient manner, and within prescribed
fiscal and legal constraints.
The City of Shakopee is a local government entity empowered
with the responsibility of serving the residents and
businesses of the community, by providing and insuring
planned, orderly growth; public roads, utilities, and parks;
and a safe and pleasing environment in which to live and
work.
Cost effective public service.
City' s responsibility to local businesses and their needs by
keeping industry in Shakopee whenever possible. More
business people on Planning commission.
B. List external situations or trends that you have observed in
the community or elsewhere that you believe will or is
impairing our ability to carry out the mission.
County Road 18 bridge.
Fiscal Disparities.
Reduction of State and Federal revenue sharing/change in
Federal philosophy.
Unemployment
LRT
Highway funding (State and Federal level) .
Recent court decisions that reduces contractor's
responsibility for final product
Uninformed public of City' s role in local problems such as
transportation and taxes.
Inadequate transportation.
Viability of local hospital.
Misunderstanding of using TIF with other government bodies.
High taxes of other jurisdictions.
Increasing budget deficiencies - not always the City's
fault.
Too much time/attention is spent on the vocal minority-
whereas the silent majority is satisifed with our service.
Lack of good highways.
Lack of affordable housing.
Self interest groups.
Additional State and Federal mandates without funding.
Increasing transient population.
Growth of area to North and East causing traffic problems.
1986 Federal tax reform (impact upon development financing) .
Mn/DOT funding levels.
Bottom line mentality.
Adequate access to and from the community.
Lack of sufficient employment opportunities and incentives
to work.
(2)
l
Lack of understanding by public of governmental operations.
Lobby interests at State Capitol
Commercial property owners attitudes on maintenance & repairs
C. Do the same for those external situations that you believe
are supportive of our mission performance.
Use of excess TIF for economic development.
$32 million for C. R. 18 bridge.
General location of Shakopee.
Critical mass of family recreation and growth of tourism
nationally.
Increased interest in residential housing development.
Interest in downtown redevelopment.
Mn/DOT' s willingness to work with the City of cooperative
projects.
Chapter 509 water management mandate.
Proposed admission ticket tax.
Creative economic development policies/funding.
Joint meetings.
Local legislators.
Local community organizations who have made public
contributions (i.e. Jaycees, Lions, Rotary, softball/
baseball associations, etc. )
Good reputation of public officials.
Good reputation of public and private schools.
Good reputation of quality of life in Shakopee.
Other units of government in the area.
Standards set by State or others, ie. reporting, quality
employees.
TIF legislation providing for roads, sewers, etc.
Intergovernmental cooperation, ie. police dispatch,
cooperative purchasing, League of Cities.
(3)
Met Council Hy-pass loans.
Low River level. -
Large number of tourists spending money in the City.
State/Met Council support for 169 bridge and by-pass.
Developers wishing to develop in the community.
Volunteer boards and commissions.
State agencies.
Pride of the people in Shakopee.
Promotion of our state on TV and newspapers by the Minnesota
tourist industry.
Minneapolis-St. Paul downtown revelopment - sports, theatre,
the arts, hospitals.
St. Francis Hospital - air ambulance service
D. Now think about the City organization itself (staff,
facilities, finances, management, attitudes, etc. ) and list
four things you observe as making achievement of mission
more difficult.
More effective Planning Commission - more training and
leadership.
New City Hall.
Department budget flexibility within policy guidelines.
Clearly stated and shared values by staff and Council.
More T.L.C. with the process of getting info to Council.
Reactionary Planning and Engineering to an active
development period.
City/SPDC relationship.
Poor condition of many streets.
Dissension amoung Councilmembers - perceived weakness
Inadequacies of boards and commissions.
Lack of communication between boards and Council.
Disagreement on projects, is. Downtown.
(4)
Limited resources.
Shortage of operating personnel. Can only do basic
functions.
Lack of interdepartmental information exchange - need a
departmental information news letter.
Long Council meetings - lack of operating timetable and too
much time devoted to minor problems often at expense of
serious issues.
Finances.
Lack of communication with citizens.
Too much attention given to a few individuals.
Personnel attitudes - poor interpersonnel relations in
various instances.
Less-than-positive development environment - Planning
Commission decision making/procedures
Development related ordinances need to be updated.
Lack of interested/capable citizens willing to serve on
advisory boards.
Need for additional staff in Police Department and Community
Development.
Comparable worth.
Better communication with law enforcement people both local
and County.
Inadequate insurance coverage for such things as sewer
backups, etc.
Too much speeding on 1st Avenue - more local and State
patrol arrests.
E. Do the same for those internal situations you observe as
being a real plus in terms of our mission performance.
Purchasing new fire, police and public works equipment as
needed.
Purchase of modern office equipment, ie. computers, mailing
machine, copier, etc.
Dedication of Council, advisory committee members and a
conscientious and capable staff.
( 5)
Codification of ordinances, specs for public improvements,
stream lined processing of building permits.
Cooperation between City departments.
Accessability of department heads to public.
Actions for mid to long range goals.
Established management policies.
Good relationship with Council.
Genuine concern for the community.
Local citizens willing to work for sound development and
redevelopment.
Few artifical barriers to working well together due to
personalities.
Employees willing to comment and make suggestions.
Good community relations and pride in the community.
Smooth transition in change of staff praticularly department
heads.
A Mayor with an interest in all phases of City - citizens/
other governmental agencies/City employees.
Councilmembers very responsive to citizens, etc.
Code enforcement officer.
Financing mechanism for storm drainage projects.
Unanimous support for transportation improvements.
State laws protect Building Dept. from Council politics.
Better switchboard response - more courtesy than before-
better informed personnel.
Better agenda priorities.
TV coverage of Council meetings.
(6)
to
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT
PERMITS ISSUED
April, 1987
Yr. to Date Previous Year
Number Number Valuation Number Valuation
Mo. Ytd.
Single Fam-Sewered 1 5 381,300 5 12 939, 174
Single Fam-Septic 4 4 408,300 1 2 243,500
Multiple Dwellings - 7 645,500 1 3 2,640,000
(# Units) (YTD Units) (3) (16) - (2) (96) -
Dwelling Additions 5 15 113,457 13 15 98,600
Other 3 7 53, 600 - - -
Comm New Bldgs - 2 546,000 2 4 8,500,000
Comm Bldg. Addns - 2 145,000 - 3 887,267
Industrial-Sewered 1 1 600,000 - - -
Ind-Sewered Addns - - - 1 1 3,600,000
Industrial-Septic - - - - - -
Ind-Septic Addns 1 1 160,000 - - -
Accessory/Garages 3 9 51, 768 3 6 27, 200
Signs & Fences 6 15 19, 095 9 20 31, 940
Fireplaces/Wood Stove - 4 8,400 - 1 1,500
Grading/Foundation 3 3 5,900 - 5 316,000
Remodeling (Res) 3 11 79, 840 2 7 25,700
Remodeling (Inst) - - - - - -
Remodeling (Comm/Ind) 6 17 169,850 9 19 3, 696,090
TOTAL TAXABLE 36 103 3, 388, 010 46 98 21,006, 971
TOTAL INSTITUTIONAL - - - - - -
GRAND TOTAL 36 103 3, 388, 010 46 98 21, 006,971
No. Ytd. No. Ytd.
Variances 1 5 4 6
Conditional Use 1 7 10 16
Rezoning - - - -
Moving - - I
Electric 20 51 31 84
Plbg & Htg 26 69 49 105
Razing Permits
Residential - - - -
Commercial - - - -
Total dwelling units in City after completion of all construction
permitted to date. . . . . . .4,020
Cora Hollander
Bldg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN APRIL, 1987
7400 Robert Buege 1423 Blue Heron Trail House 88, 300
7401 Cy Carlson 551 Valley Park Drive Alt 36, 000
7402 LeRoy Menke 624 Henn Ave. House 77, 000
7403 Shakopee Const. 221 E. 2nd Demolition 16,500
7404 Kalkes Bros. 926 Scott Alt. 3,000
7405 Twin Town Bldrs. 1932 Nor on Drive House 120, 000
7406 James Link 1043 Main Garage 6, 000
7407 Robert Lindstrom 2099 Foothill Tr. Grading 2, 000
7408 Premier Fleet 1475 Co. Rd. 89 Alt. 5,000
7409 Valley Paving 8800 E. 13th Ave. Grading 3,000
7410 Ken Mieseler 1025 Jackson Fence 150
7411 Cancelled
7412 G.F. Juergens 917 Minnesota Addn 17, 500
7413 MN Valley Fence 506 W. 4th Fence 1, 200
7414 Richard Sames 952 Clay Addn 2, 000
7415 Kevin Hunter 218 Minnesota Garage 2, 500
7416 Cancelled
7417 G.F. Juergens 2095 Hill$ide Driveouse 125, 000
7418 Steve Dellwo 8231 ori on Drive House 75, 000
7419 Bernard Kubiszeski 119 W. 7th Fence 1, 100
7420 MN Plumbing 1420 W. 3rd Alt. 2, 000
7421 Al Borgen 1447 Tyrone Dr. Addn. 2, 000
7422 MGM Liquor 471 Marschall Rd. Sign 3, 000
7423 Cretex Co. 7070 Cretex Ave. Addn. 160, 000
7424 David Kirschner 1229 Polk Addn. 600
7425 - Signs of Quality Mn Valley Mall Sign 800
7426 Ed Gilles 126 Atwood Alt. 2, 500
7427 David Dennison 239 W. 1st Alt. 7,000
7428 Certainteed 3303 E. 4th Ave. Parking Lot 15, 000
7429 Scott Builders 5244 Valley Ind. Blvd. Alt. 3, 000
7430 Damile, inc. 2400 E. 4th Ave. Alt. 10,000
7431 Robert Jackelen 2135 Park Ridge Dr. Stg. Bldg. 1, 800
7432 D.A. Lund, Inc. 1135 E. 1st Ave. Alt. 10, 000
7433 Don Jenkins 2546 Co. Rd. 42 Grading 900
7434 Curtis Johnson 1128 E. 2nd Ave. Addn. 16, 000
7435 Raceway Park 6528 Hwy 101 Circus Tent 500
7436 Void
7437 Certainteed 3303 E. 4th Ave. Whse. 600, 000
7438 Attracts Sign 1135 E. 1st Ave. Sign 2,000
PROCEEDINGS OF THE / J
DOWNLOWN AD HOC COMMITTEE
CITY HALL COUNCIL CHAMBERS
April 15, 1987
Chairman Laurent called the meeting to order at 7: 40 a.m. with the following members present:
Terry Forbord, Gary Laurent, Jim Stillman, Pete Sautes, Melanie Kahleck and Liaison Jerry
Wampach. Members absent: Harry Kohler, Joe Topic, Bill Wermerskirchen and Tim Keane.
Also present were John Anderson, City Administrator; Barry Stock, Administrative Assistant;
Dennis Kraft, Community Development Director and Ken Ashfeld, City Engineer.
Jim Stillman/Pete Sames moved to approve the agenda. Motion carried.
Terry Forboard/Jim Stillman moved to approve the minutes of February 25, 1987. Motion
carried.
The City Engineer gave an update on the street scape project. City Council has authorized
preparation of plans and specifications. Westood Planning and Engineering is doing surveys
for phase 1. The bid letting date has not been established but the work should start in
July or August. This would include everything downtown East of Holmes. Assessments will
go on the rolls this fall or next spring whichever the Council prefers.
The Committee was asked to take a look at remaining goals and objectives for downtown
revitalization and list them in the order they wish to accomplish them.
Terry Forbord -suggested that a brochure be printed listing financial programs available to
assist business development.
Several business men have been trying to form a retail association to unite retailers but
it has not met with much success.
City Administrator, John Anderson suggested that the Committee determine what types of
retail activity fits in the downtown area and identify what should be encouraged. In order
to bring in a new developer on the south side of Second Ave. between Sommerville and Lewis
the City might want to consider swapping the parking lot for property in mid-block.
Jerry Wampach commented that some action should be taken regarding buildings that should
be torn down rather than have new owners acquire them. It was agreed that a comprehensive
analysis of downtown buildings should be done and an acquisition, demolition and rehabil-
itation plan be set up.
The goals and objectives were listed as follows in order of priority,
1. Sign ordinance (downtown focus)
2. Design standards
3. Financial programs
4. Acquisition, demolition and rehabilitation inventory
5. Formalize Downtown merchants
6. Marketing (a) study (b) promotion
Terry Forbord suggested that the Committee recommend to the City Council that they approve
funds to up-date the marketing study to determine what types of businesses will enhance the
downtown business district. Another recommendation was that staff analize what is needed
downtown from a resident consumer, tourist and developers view point.
The Stans property project is scheduled to be completed this year and hopefully this will
be an incentive for other improvements.
Darleen Schesso
Recording Secretary
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular session on
April 6, 1987 at 4:30 P.M. in the Utilities meeting room.
MEMBERS PRESENT: Commissioners Kirchmeier and Kephart. Also Manager
Van Hout and Secretary Menden. Commissioner Cook and Liaison Wampach were
absent.
Motion by Kephart, seconded by Kirchmeier that the minutes of the March 9,
1987 regular meeting be approved as kept. Motion carried.
BILLS READ:
City of Shakopee 20,032.00
ABM Equipment and Supply, Inc. 450.00
American Freight System, Inc. 53.39
A T 6 T Information Systems, Inc. 18.57
Bills Toggery, Inc. 344.91
C s H Carpenter Lumber 28.35
C 6 N.W. Transportation Co. 2,050.00
Champion Auto of Shakopee 2.49
Clay's Printing Service, Inc. 304.10
City of Shakopee 102,206.97
City of Shakopee 168.00
City of Shakopee 780.91
Cy's Standard Service Center 30.00
Davies water Equipment Co. 1,658.64
Dressen Oil Company 471.90
Dunnings Hardware, Inc. 11.24
E.P.L. , Inc. 474.27
Electrol Equipment, Inc. 588.37
Excel Office Products 52.25
Graybar 4,911.05
H.D.R Techserv, Inc. 594.20
Hennens ICO 20.70
Industrial Propane, Inc. 11.03
Ken's Steel Door Repair Service 90.00
Leef Bros. , Inc. 20.00
Minnesota Valley testing Labs, Inc. 27.81
Vince Marschall 71.06
Minnesota Municipal Utilities Association 5,350.00
Minnesota Environmental Quality Board 184.02
Minnesota Municipal Utilities Association 120.,00
Motor Parts Service of Shakopee 84.72
Mn. Mueller and Sons, Inc. 341.29
Northern States Power Co. 1,592.44
Northern States Power Co. 235,875.50
North Star Waterworks Products 826.69
Northwestern Bell Telephone Co. 252.80
Otter Tail Paver Company 304.77
�v
Precision Metal Fabricators 15.00
Ranger Products Inc. 152.99
Reynolds Welding Supply Co. 3.08
H.J. Ring Fire Extinguisher Co. 59.50
Rockwell International 108.58
Scott Carver Economic Council 100.00
Shakopee Public Utilities Commission 536.88
Shakopee Services 22.00
Southwest Suburban Publishing 145.71
Spuhl Anderson Machine Co. 407.05
Square D Company 130.56
Starks Cleaning Services 53.40
Suel Business Equipment 108.59
Unisys Corporation 249.00
Lou Van Hout 49.08
Voss Electric Supply Company 174.61
Warco, Inc. 33.31
Warning Lites of Minnesota, Inc. 58.60
Wesco 182.00
Wheeler Lumber Operations 3,840.00
Wild Iris, Inc. 14.00
Ziegler Tire Service Co. 166.58
Northern States Paver Co. 332.32-
Glenwood Inglewood 8.70
Motion by Kephart, seconded by Kirchmeier that the bills be allowed and
ordered paid. Motion carried.
Manager Van Hout informed the Commission of ICC day at Canterbury Downs
on April 18, 1987. They are invited to attend.
A communication from Ken Ashfield, City Engineer regarding a committee
being formed to approve fire flows for the downtown area.
Jim Streefland and Jerome Jaspers from Jasper, Streefland Co. were
present to present the audit for 1986.
Mr. Dale Dahlke, developer, was present to request-that a portion of
watermain included in the Hauer's 3rd. Addition, which he is now developing be
treated as a trunk expense by the Shakopee Public Utilities Commission, due to the
special circumstances of the layout.
Motion by Kirchmeier, seconded by Kephart to draw up an agreement where the
Shakopee Public Utilities Commission would share in the cost of the last 900 feet
on 13th Avenue in the amount of one half of the cost of that watermain. Motion carried
Liaison Wampach arrived.
Mr. Ken Adolph, Schoell s Madsen, was present to discuss the repainting of the
250,000 gallon elevated tank and the advertising for bids. The specifications
will be drafted and will go for bids to be awarded by the next regular meeting
of the Shakopee Public Utilities Commission. Motion by Kirchmeier, seconded by
Kephart to advertise for bids for painting of the 250,000 gallon elevated tank.
Motion carried.
' lv
Landscaping plans and cost estimates for the pumphouse and the main office of
the Shakopee Public Utilities were presented by Mr. Adolf.
Motion by Kephart, seconded by Kirchmeier to advertise for bids for the
landscaping plans as amended for the pumphouses and office. Motion carried.
Liaison Wampach inquired as to when the Shakopee Public Utilities Commission
would be hooking up the new lights in the 2nd Avenue parking lot. A request
must be made by the electrician contracted to do the work and with the proper
inspection certification for us to make the final connections.
Liaison Wampach also told the Commission of convents he has received regarding
the septic system for the new golf course. Those concerns are being addressed
by the developer.
Motion by Kirchmeier, seconded by Kephart, to approve the audit for the
year ending December 31, 1986. Motion carried.
A letter from Ken Ashfield, City Engineer, regarding any input the Shakopee
Public Utilities Commission would have regarding the water study for 13th Avenue
was acknowledged. The 1960 engineering study from Schoell s Madsen which has been
adopted as the Shakopee Public Utilities Commission plan will be given to Mr. -Ashfield
for his reference.
A communication from Manager Van Hout regarding the computer software to be
acquired from the American Public Power Association and cost estimates for the
computer hardware were presented.
Motion by Kephart, seconded by Kirchmeier, to proceed with acquisition of the
equipment and software from Power Manager System. Motion carried.
There were no new plats for March, 1987.
There were 5 fire calls for a total man hours of 9 hours and 38 minutes.
There were no lost time accidents for March, 1987.
The next regular meeting will be held on May 4, 1987 in the Utilities meeting
room.
Motion by Kephart, seconded by Kirchmeier that the meeting be adjourned.
Motion carried.
barn Ain .f�
Barbara Menden, Commission Spergcretary
/3
PROCEEDINGS OF THE ENERGY AND TRANSPORTATION COMMITTEE
Regular Session Shakopee, MN April 6 , 1987
Chairman Ziegler called the meeting to order at 7 :30 P. M. with
Commissioners Weeks, Allen and Spiotta present. Commissioner
Schmidt was absent. Barry Stock, Administrative Assistant was
also present.
Allen/Spiotta moved to approve the minutes of the February 23,
1987 meeting as kept. Motion carried unanimously.
Mr. Stock presented the 1986 Annual Report which described the
activities and actions of the committee in the previous year.
Weeks/Allen moved to approve the 1986 Annual Report as drafted
and recommended that it be submitted to City Council for
approval . Motion carried unanimously.
Mr. Stock stated that the existing contract with Van Pool
Services expires on April 15 , 1987 . The existing contract does
provide for a one year extension upon the approval of the City of
Shakopee. Staff is recommending that the one year contract
extension period be granted at this time. Mr. Stock reported
that he was not recommending elimination of the flex pool program
at this time. At a future date it may be wise to work out some
type of agreement with the Southwest Area Transit System and
establish a fixed route system with a timed transfer at the Eden
Prairie Center. Discussion ensued.
Spiotta/Weeks moved to recommend to City Council that the Van
Pool Contract Agreement with Van Pool Services Inc. be extended
for one additional year. Motion carried unanimously.
Mr. Stock reported that in the last three months several issues
have been brought to his attention which should be clarified in
. the form of transit policies. Mr. Stock was recommending that
Van Pool Policy #20 which addressed a probationary period for all
new van pool drivers and/or back-up drivers be approved. The
probation policy simply established a six-month probationary
period for all new van pool drivers and/or back-up drivers. If
any new drivers or back-up driver is not performing in a
satisfactory manner, the transit coordinator has the authority to
recommend the termination of the drivers position with the
approval of the Energy and Transportation Committee.
Van Pool Policy #21 identifies the responsibilities of the van
pool drivers and back-up drivers. This policy will be useful in
that it will specifically state what it expected of every van
pool driver and back-up driver. Discussion ensued.
Allen/Spiotta moved to approve Van Pool Policy 020 and Van Pool
Policy 021 and recommended that they be sent to City Council for
approval. Motion carried unanimously.
Mr. Stock stated that he was in the process of drafting a
community energy council grant application which would be for a
two year funding period. The principle components of the grant
application included the hiring of a part time energy coordinator
to implement and monitor the home energy check-up program and
rental rehabilitation loan program. The rental rehabilitation
loan program would set aside $20,000 for an energy improvement
loan write down program which would provide up to $2,000 per
property owner for 10 participants in the downtown area . The
home energy portion of the program would focus on 100 single
family units. These units would participate in the home energy
check-up program which would include an energy audit and the
installation of some simple home energy improvement materials .
The Committee felt that these ideas were good and that staff
should proceed with the drafting of a Community Energy Council
Grant and report back to the committee at their next meeting.
Mr. Stock reported that on March 5, 1987 and March 10, 1987 the
Shakopee League of Women Voters conducted the Shakopee
Transportation Telephone Survey on behalf of the Energy and
Transportation Committee. The results of the survey reveal that
there was a fair amount of interest in expanding the Dial-A-Rider
Program to Saturdays and Sundays. However, in staff' s opinion
there was not enough interest to justify the expansion of the
dial-a-ride program to these days at this time. However, survey
results show that people are interested in having the service
expanded into the evening hours during the summer months. Mr.
Stock reported that he has been in contact with Kare Kabs and
they are interested in experimenting with the expansion of the
Dial-A-Ride service into the evening hours during the summer
months. It was the consensus of the committee that staff should
investigate the possibility of expanding the dial-a-ride service
hours into the summer months and report back to the committee at
their next meeting.
Staff then presented the Dial-A-Ride and Van Pool monthly reports
for the committees review. There being no further business,
Commissioner Weeks/Allen moved to adjourn the meeting at 8 :40
P.M.
Barry A. Stock
Recording Secretary
Note Meeting Time: 7:00 P.M.
TENTATIVE AGENDA
Energy and Transportation Committee
Shakopee, Minnesota
May 21, 1987
Chrm. Ziegler Presiding:
1. Roll Call at 7:00 P.M.
2. Approval of Minutes - April 6, 1987
3. Action Items
a. Community Energy Council Grant Application
b. Expanding Dial-A-Ride Hours of Operation
C.
4. Discussion Items (Verbal)
a. Scott County Regional Railroad Authority
b. Internal Circulator Options
5. Informational Items
a. Dial-A-Ride Monthly Report
b. Van Pool Monthly Report
C. Flex Pool Party Invitation
6. other Business
a. Next Meeting - ?
b.
7. Adjournment
Barry A. Stock
Administrative Assistant
CITY OF SHAKOPEE
B>!ir
1]46 TERflACE DRIVE � ROSEVILLE, MN 65113 � 6368141
May 11 , 1987
Mr. Barry Stock
Administrative Assistant
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Dear Mr. Stock:
I would like to present the following proposal to continue the
(3) three months of optional service (June 8th to September'4th)
on the third Dial-A-Ride unit. Per our conversation and review.
of the recent survey, I feel the community will be best served
by expanding the hours of operation to 9:00 PM Monday thru Friday.
The third unit will start at 1:00 PM and end at 9:00 PM. This
will account for the additional (8) eight hours per day, of service,
contracted for in November 1986. The other (2) two units will
continue operating on their normal schedules. If demand for the
service is greater than expected between 6:00 - 9:00 PM, we will
also look at altering the hours of operation on the other two
units. Our primary concern is to meet the needs of the Shakopee
community and continue full operation through the summer.
We have already made arrangements with our employees to change
their work schedules providing approval by the City of Shakopee
is given. If you have any questions or concerns please contact
me.
Sincerely, ,
Michael Williams
Location Manager
O
�4 A DIVISION OF ,.1 4
wvoEw Ryder Transport, Inc. G�
SCOTT COUNTY
BOARD OF COMMISSIONERS RECEIVED
i
COURTHOUSE 109
SHAKOPEE, MN. 55379.1382 (612)937-6100
`- -' MAY 14158;
WM.KONIARSKI,District 1,Chairman CITY OF SHAKOFEZ
JOHN F.CASEY,District 5,Vice Chairman
DALLAS BOHNSACK,District 2
R.E.MERTZ, District 3
MARK H.STROMWALL,District a
May 11, 1987
Mr. W l l lam Henning
13200 ME Henneing Circle
Prior Lake, MN 55372
Dear Mr. Henning
At the March 3, 1987, Regular Extra Session of the Scott County Board of
Commissioners, the County Board reappointed Mr. James Laabs as Manager of the
Prior Lake/Spring Lake Watershed District, effective January 1, 1987 for a
three year term.
On behalf of the Board of Commissioners, I would like to thank you for
submitting your name through the City of Shakopee for consideration for
appointment to the Prior Lake/Spring Lake Watershed District. It is always
gratifying to have citizens step forward and Indicate an interest In local
government and be available for citizen advisory committee activities.
Thank you once again for submitting your name in nomination.
Sincerely,
Wm. Koniarski
Chairman of the Board
/gds
cc: File: PL/SL Watershed District
City of Shakopee
Commissioner Stromwall
Commissioner Mertz An Equal Opponunity Employer
SCOTT COUNTY r
BOARD OF COMMISSIONERS
COURTHOUSE 109
SHAKOPEE, MN.55379-1382 (612)937-6100
WM.KONIARSKI,District 1,Chairman
JOHN F.CASEY,District 5,vice Chairman
DALLAS BOHNSACK,District 2
R.E.MERTZ,District 3
MARK H.STROMWALL,District 4
May 11, 1987
Mr. Fred Corrigan
8075 Martindale Drive
Shakopee, MN 55379
Dear Mr. Corrigan
At the March 3, 1987, Regular Extra Session of the Scott County Board of
Commissioners, the County Board reappointed Mr. James Laabs as Manager of the
Prior Lake/Spring Lake Watershed District, effective January 1, 1987 for a
three year term.
On behalf of the Board of Commissioners, I would IIke to thank you for
submitting your name through the City of Shakopee for consideration for
appointment to the Prior Lake/Spring Lake Watershed District. It is always
gratifying to have citizens step forward and indicate an interest in local
government and be available for citizen advisory committee activities.
Thank you once again for submitting your name in nomination.
Sincerely,
Wm. Koniarski
Chairman of the Board
/gds
cc: File: PL/SL Watershed District
City of Shakopee
Commissioner Stroma II
Commissioner Mertz
An Equal Opportunity Employer
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TENTATIVE AGENDA
PLANNING COMMISSION
Special Session Shakopee, MN May 21, 1987
Chairwoman VanMaldeghem Presiding
1. Roll Call at 7: 30 P.M.
2. Approval of Agenda
3. Update on Upper Valley Drainage Way
9. Concept Discussion on Redevelopment of Former Prison Site
5. 1988-1992 Capital Improvement Program
6. Discussion: Revision of Sign Ordinance
7. Communications - Letter from Pat Sheldon
8. Other Business
a.
b.
9. Adjourn
Douglas Wise
City Planner
TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA MAY 19, 1987
Mayor Reinke presiding
1] Roll Call at 7:00 P.M.
2] Recess for H.R.A. Meeting
3] Re-convene
4] Liaison Reports from Councilmembers
51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
61 Approval of Consent Business - (All items listed with an asterick
are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion of
these items unless a Councilmember so requests, in which event
the item will be removed from the consent agenda and considered
in its normal sequence on the agenda. )
71 Communications: (Items noted for consent will be received and filed)
*a] Dennis Hron re: 4th and CR-17 Stop Light
b] Robert M. Johnson re: resignation from Planning Commission
c] Duane and Catherine Lerenz re: display of goods on public property
d] Mary Sullivan re: improvements to Eagle Creek Thrift Shop
8] Public Hearings; None
9] Boards and Commissions: Planning Commission:
a] Request by Meritor Development Corp. to rezone approximately 85
acres East of CR-79 and South of 11th Ave. from Ag to R-2 & R-3
b] Preliminary Plat of Canterbury Estates, lying East of CR-79 and
South of 11th Ave.
c] Preliminary and Final Plat of. Behringer- s First Addition, lying
West of CR-83, East of the Racetrack and South of the Valley
Racquetball Club - Res. No. 2732
10] Reports from Staff: [Council will take a 10 minute break around 9:001
a] New City Hall - Mr. Jack Boarman of Bcarman & Associates
b] Architectural Services for City Hall Proposal
*c] Refurbishment of Fire Pumping Engine
d] Gangmower Award
e] Capital Equipment Purchase - Brake Lathe
f] Reimbursement Request by Mr. Virgil Van Heel -
*g] Application for Temporary 3.2 Beer License by Shakopee Jaycees
*h] Application for Taxicab License from Town Taxi Co. Inc.
i] Voluntary Residential Refuge Collection
j] Update on Wiley Housing Proposal "The Cottages"
k] Community Development Department Staffing Needs
*11 Partial Estimate No. 6 for 4th Avenue Reconstruction 1986-3
TENTATIVE AGENDA
May 19, 1987
Page -2-
10] Reports from Staff continued:
m] Mini-Bypass & TH 169 Bridge Project - Memorandum of Understandin:
with Mn. Dept of Transportation
*n] Urban Corp Work-Study Agreement
o] Approval of Bills in Amount of $208,922.33
PI Vacation of Austin Street So. of Davis Court - memo to be provid
11] Resolutions and Ordinances :
a] Ordinance No. 217, Amending Calendar Parking Hours
*b] Resolution No. 2731, Authorizing Execution of Agreement Between
the City and the School District
*c] Resolution No. 2727, Granting A Variance Request for 10th Avenue
Overlay Project .
d] Resolution No. 2730, Ordering Report for Extension of VIP Sanita,
Sewer from CR 17 to CR 79 .
*e] Resolution No. 2728, Vacating Certain Public Right-of-Ways in
Killarney Hills Addition
*f] Resolution No. 2729, Authorizing Granting Easement Within
Killarney Hills Addition
12] Other business:
b] ® v
c]
131 Adjourn.
John K. Anderson
City Administrator
TENTATIVE AGENDA
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Special Meeting May 19, 1987
Chairperson Leroux presiding
1. Roll Call at 7:00 P.M.
2. Accept Special Call
3. Approval of Minutes of May 5, 1987
4. Amendment to Escrow Agreement, Series 1984 Tax Increment
Refunding Bonds
5. Information Memo on Maintenance of Old Prison Site
6. Other Business
7. Adjourn
Dennis R. Kraft
Executive Director
PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
SPECIAL MEETING SHAKOPEE, MINNESOTA MAY 5, 1987
Chairman Leroux called the meeting to order at 7:02 p.m. with Comm. Lebens,
Clay, Wampach and Vierling present, Also present were John K. Anderson,
City Administrator; Dennis Kraft, Executive Director; Kenneth Ashfeld, City
Engineer; Douglas Wise, City Planner; Judith S. Cox, City Clerk; and
Julius A. Coller I19 City Attorney.
Lebens/Clay moved to accept the special call of the HRA. Motion carried
unanimously.
Wampach/Vierling moved to approve the minutes of April 219 1987. Motion
carried unanimously.
Discussion on the Amendment to the Shakopee Valley Square Contract was
withdrawn from agenda.
C1ay/Vierling moved to adjourn. Motion carried unanimously. Meeting
adjourned at 7:04 p.m.
Dennis Kraft
Executive Director
Carol Schultz
Recording Secretary
MEMO TO: Shakopee Housing and Redevelopment Authority (HRA)
FROM: Dennis R. Kraft, Executive Director
RE: Amendment to Escrow Agreement of Series 1984 Tax
Increment Refunding Bonds
DATE: May 14, 1987
Introduction•
L.F. Rothchild is in the propose of obtaining a bond rating
from Moody' s Investors Service on the HRA' s Series 1984 Tax
Increment Revenue Refunding Bonds which were issued in the amount
of $3,140,000. As a part of this process they are requesting
several changes to the escrow agreement.
Background•
The HRA has periodically issued tax increment bonds as a
means of funding various redevelopment and economic development
activities. Some of the earlier bonds carried a relatively high
interest rate. As a result of that, in 1984 refunding bonds were
sold at a lower interest rate. This had the result of saving the
HRA money on the debt service for these bonds.
Attached is a memo from the HRA's bond counsel, James
O'Mara, which explains the nature and impact of this request. The
changes are of a technical nature and are not of major
significance. The attached memo goes into greater detail
explaining the requested action.
Alternatives•
1. Adopt Resolution # 87-2.
2. Do not adopt Resolution # 87-2.
Recommendation:
It is recommended that the HRA adopt Resolution #87-2
amending the escrow agreement for the series 1984 tax increment
revenue refunding bonds.
O'CONNOR & HANNAN
MEMORANDUM
DATE: May 15, 1987
TO: Dennis Kraft, Shakopee HRA Executive Director
FROM: James P. O'Meara
SUBJECT Amendment of Escrow Agreement Relating to the
Shakopee HRA' s $3,140,00 Tax Increment Revenue
Refunding Bonds, Series 1984, Dated October 1,
1984 (the "1984 Bonds" )
Representatives of the investment banking firm of L.F.
.Rothschild, Unterberg, Towbin, Inc. , of New York City recently
contacted us in regard to their efforts to obtain a rating from
Moody's Investors Service on the $5,300, 000 Special Obligation
Tax Increment Bonds, Series 1979, dated November 1, 1979 (the
"1979 Bonds" ) , of the Shakopee BRA. These 1979 Bonds were advance
refunded pursuant to the HRA' s issuance of the above-mentioned
1984 Bonds, and in connection with that refunding, there was
entered - into the standard Escrow Agreement with Norwest Bank
Minneapolis, acting as Escrow Agent thereunder, pursuant to the
requirements of Minnesota Statutes, Section 475.67.
Basically, the Escrow Agreement authorizes and directs the
Escrow Agent to handle the various proceeds of the Refunding
Bonds, together with other funds which were put into the escrow,
to invest those proceeds, and to apply the funds in that escrow
account to pay the principal of and interest on those 1979 Bonds
when they come due and/or are called for prior redemption, which
in this case will occur on October 1, 1989.
In turn, Moody' s contacted us to indicate that in order for
them to rate the 1979 Bonds, they would need two changes to the
Escrow Agreement. Moody' s requires that the Escrow Agreement
state that the HRA would not amend it except to cure ambiguities
or defects and except to grant to the Escrow Agent any additional
rights or remedies which may be lawfully granted to that Escrow
Agent. Secondly, Moody' s would like it made clear that any
reinvestment of funds held in the escrow account (upon which there
are already significant restrictions) would be done only in
direct, non-callable obligations of the United States of America.
Dennis Kraft
May 15, 1987
Page Two
For the reasons discussed below, it is my opinion that these
changes are acceptable and that they will not have any adverse
effect on the HRA or the refunding. For you information, I have
attached a copy of the relevant Escrow Agreement.
The requested amendment which would require that any
reinvestment of funds held in the escrow account be invested
in direct, non-callable U.S. Government obligations is in
my opinion already essentially required pursuant to applicable
Minnesota law and the provisions of the Indenture under which
the original 1979 Bonds were issued. This requirement is
one that was, of course, met when the escrow account was
originally invested and it is in fact one that the HRA might
well impose on its own in order to make sure that sufficient
funds were available in the escrow account to pay the 1979
Bonds, when due. I believe that Moody's simply wants it stated
explicitly.
Due to the way in which this escrow account was structured,
there are from time to time amounts of cash held therein,
which are primarily derived from the maturity of investments
or the payment of interest on those investments which precedes
the respective dates on which the money needs to be used to
pay principal of or interest on the 1979 Bonds. The Escrow
Agreement currently provides that in order to reinvest any
of that money the Escrow Agent needs an opinion of nationally
recognized bond counsel that such reinvestment would not cause
the "yield" on the escrow account to exceed limitations thereon
which are imposed by the tax-exempt bond provisions of the
Internal Revenue Code. I checked with the Escrow Agent and
confirmed that their practice is to maintain these small amounts
of cash either uninvested or in zero-coupon SLUGS (non-interest
bearing U.S. Treasury obligations) . Therefore, this first
proposed amendment would have no practical effect on what
is being done now anyway.
The second requested amendment involves a promise that
the HRA would not amend the Escrow Agreement except to cure
ambiguities or defects or to grant the Escrow Agent additional
lawful rights. Other than those exceptions, it is my opinion
that it would be difficult to amend that Escrow Agreement
anyway without violating refunding covenants which were made
to the owners of the 1979 Bonds when they were issued.
Dennis Kraft
May 15, 1987
Page Three
Secondly, I doubt very much that the BRA would ever want
to amend the Escrow Agreement because its overall purpose
is to provide a mechanism by which the HRA, acting through
its fiduciary, the Escrow Agent, can provide for the payment
of the 1979 Bonds which were refunded.
In summary, it is my opinion that the requested changes
to the Escrow Agreement, from the HRA' s point of view, are
inconsequential and that they would not involve any adverse
effect on the HRA.
JOM/jk
Attachment
ESCROW AGREEMENT
Tax Increment Revenue Refunding Bonds
Series 1984
Housing and Redevelopment
Authority in and for the
City of Shakopee, Minnesota
THIS ESCROW AGREEMENT made as of the 1st day of October,
1984, by and between Norwest Bank Minneapolis, National
Association, Minneapolis, Minnesota, as successor trustee to
Northwestern National Bank of St. Paul under the 1979 Inden-
ture (as hereinafter defined) ("Escrow Agent") and the HOUS-
ING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF
SHAKOPEE, MINNESOTA (the "Authority" ) , WITNESSETH:
RECITALS OF THE AUTHORITY
The Authority has heretofore duly issued its $5,300,000
Special Obligation Tax Increment Bonds, Series 1979 (the
"Refunded Bonds") , dated November 1, 1979 payable from the
tax increments generated from City of Shakopee Tax Increment
Finance District No. 1 and from certain other revenues as
provided in that Indenture of Trust, dated as of November 1,
1979, between the Authority and Northwestern National Bank
of Saint Paul, as Trustee (the "1979 Indenture") . This
Escrow Agreement is being entered into pursuant to the terms
of the 1979 Indenture; in the case of a conflict between any
provision contained in this Escrow Agreement and the 1979
Indenture, the provisions of the 1979 Indenture shall
control.
One Hundred Thirty Thousand Dollars ($130,000) in aggre-
gate principal amount of the Refunded Bonds maturing on
-April 1, 1984 has been paid pursuant to their terms, and
$1,305,000 in aggregate principal amount of the Refunded
Bonds maturing April 1, 2001 has been defeased and called
for redemption on October 1, 1989 from amounts in the Dis-
charge Fund created under Section 5.06 of the 1979 Indenture
and, pursuant to the provisions of the 1979 Indenture, is
payable solely from moneys on deposit in such Discharge Fund
and investment earnings thereon. As set forth in Exhibit A,
after giving effect to such scheduled repayment of principal
and Bonds previously discharged pursuant to the 1979 Inden-
ture, the current outstanding principal amount of the Bonds
is $3,865,000. Such Bonds are hereinafter referred to as
the "Outstanding Refunded Bonds. " The principal of the
Outstanding Refunded Bonds matures on the dates and in the
amounts set forth in Exhibit A.
The Authority shall pursuant to a resolution duly
adopted October 2, 1984 call for redemption and prepayment
the Outstanding Refunded Bonds maturing after April 1, 1989
pursuant to the Notice of Call for Redemption attached
hereto as Exhibit C to be duly published by the Authority in
accordance with Section 475. 54, Subd. 4, Minnesota Statutes,
and mailed to the Escrow Agent.
To provide for the refunding of said Outstanding Re-
funded Bonds in accordance with Minnesota Statutes, Section
475.67, the Authority has pursuant to a resolution duly .i
adopted October 2, 1984 (the "Refunding Bond Resolution")
authorized the issuance of Tax Increment Revenue Refunding
Bonds, Series 1984, dated October 1, 1984 (the "Refunding
Bonds") . The Refunding Bonds have been issued pursuant to
the Refunding Bond Resolution and an Indenture of Trust,
dated as of October 1, 1984 (the "Indenture" ) , between the
Authority and First Trust Company of Saint Paul, Saint Paul,
Minnesota, as Trustee. The aggregate proceeds, less dis-
count and including accrued interest, of the Refunding Bonds
are $3,070,186.67. Pursuant to the Indenture, $2,964,740.95
of the proceeds of the Refunding Bonds shall be irrevocably
deposited in the Escrow Account created by this Escrow
Agreement, and will be deposited with and maintained by the
Escrow Agent pursuant to the terms of the 1979 Indenture and
this Escrow Agreement for the refunding of said Outstanding
Refunded Bonds. The remaining proceeds of the Refunding
Bonds have been deposited as provided in the Indenture.
Additionally, the Authority has directed Norwest Bank
Minneapolis, National Association, as Trustee for the
Refunded Bonds, by order dated the date of delivery of the
Refunding Bonds, to deposit $504,714.88 held in the Con-
struction Fund for the Refunded Bonds under the 1979 Inden-
ture and $89,211.79 held in the Reserve Fund for the
Refunded Bonds under the 1979 Indenture to the Escrow
Account.
$3,558,600 of the amount in the Escrow Account has _
simultaneously been invested in United States Treasury Bonds
and Notes -- State and Local Government Series which are de-
scribed in Exhibit D attached hereto and are hereinafter
referred to as the "Acquired Government Obligations" .
The Acquired Government Obligations, together with the
$67.62 cash balance, shall be used to pay the principal of
and interest on said Outstanding Refunded Bonds as here-
inafter provided. Said Acquired Government Obligations or
evidence thereof and cash are hereinafter called the "Escrow
Deposit. "
2 -
The Escrow Agent is a national banking association with
trust powers whose deposits are insured by the Federal
Deposit Insurance Corporation, and whose combined capital
and surplus is not less than $500,000.
AGREEMENT
NOW THEREFORE, in consideration of the premises and of
the respective agreement on the part of the Escrow Agent and
the Authority herein contained, the parties hereto hereby
agree as follows:
1. The Authority hereby irrevocably deposits the
Escrow Deposit with the Escrow Agent in trust for the secu-
rity of the holders and owners of the Outstanding Refunded
Bonds, the receipt of which the Escrow Agent hereby acknowl-
edges.
2. The Escrow Agent will collect all interest payable
on the Acquired Government Obligations in said Escrow
Account as and when such interest becomes due and payable
and will cause such Acquired Government Obligations to be
presented for payment and converted into cash on their re-
spective maturity or due dates in accordance with the sched-
ule of cash payments set forth in Exhibit E hereto attached
to be received by the Escrow Agent with respect to the
Acquired Government Obligations. The Escrow Agent shall,
out of moneys in the Escrow Account remit to the paying
agents for the Outstanding Refunded Bonds, and any succes-
sors of such paying agents, amounts equal to the principal
of and interest on the Outstanding Refunded Bonds when due
or called for prior redemption.
3. The Authority represents, and the Escrow Agent
acknowledges and agrees in reliance upon the information
furnished by Miller & Schroeder Municipals, Inc. and veri-
fied by Fox and Company, that said Escrow Deposit, if the
principal of and interest on the Acquired Government Obli-
gations are paid in accordance with their terms, is suf-
ficient to produce cash in amounts sufficient to enable the
Escrow Agent to make full and timely payments of principal
of and interest on the Outstanding Refunded Bonds at their
scheduled maturity or earlier redemption date, all as set
forth in Exhibit B hereto and comply with the requirements
of Section 475.67, Minnesota Statutes.
4. The Authority shall cause the Notice of Call for
Redemption attached hereto as Exhibit C to be duly published
in accordance with Section 475.54, Subdivision 4, Minnesota
Statutes, and mailed to the Trustee for such Outstanding
Refunded Bonds no later than October 30, 1984. Prior to the
- 3 -
redemption date of the Outstanding Refunded Bonds, the
Escrow Agent shall take whatever actions are required under
the 1979 Indenture to notify the holders of the Outstanding
Refunded Bonds which are called for redemption and payment
prior to their maturity that such Bonds have been called for
redemption and -prepayment as of their respective redemption
dates, and shall cause the Notice of Call attached hereto as
Exhibit C to be published in Commercial West or some other
appropriate periodical or newspaper not more than 90 days
nor less than 45 days before said redemption date, but fail-
ure to give such subsequent notice shall not affect the
validity of the call for redemption.
5. The Authority will not repeal, revoke or amend the
Refunding Bond Resolution in any manner which would mate-
rially and adversely affect the performance of this Escrow
Agreement or payment of the principal of and interest on the
Outstanding Refunded Bonds when due.
6. The Escrow Agent understands and agrees that it
shall be paid by Authority an escrow fee in the amount of
$10,000 for its entire services hereunder.
7. All monies remaining in the Escrow Account after
paytpent therefrom of all sums required to be paid under this
Agreement shall be promptly remitted to the Authority.
8. The Escrow Agent covenants that it will not rein-
vest any of the proceeds of the Acquired Government Obliga-
tions unless advised in writing by nationally recognized
bond counsel for the Authority that such reinvestment may be
made without contravention of the yield restrictions imposed
by Section 103(c) of the Internal Revenue Code and the
applicable regulations and administrative interpretations
thereunder. The Escrow Agent will from time to time rein-
vest all or any portion of any outstanding Acquired Govern-
ment Obligations only at the direction of the Authority and
upon receipt of a schedule of such reinvestments and the
opinion of bond counsel for the Authority that such rein-
vestment is permitted under Minnesota law and without con-
travention of the yield restrictions imposed by Section
103(c) of the Internal Revenue Code and the applicable regu-
lations and administrative interpretations thereunder and
the opinion of a firm of independent public accountants that
such reinvestments will not affect the ability of the Escrow
Agent to meet the payments specified in paragraph 2 hereof
from the Escrow Agreement.
9. For as long as any of the Outstanding Refunded
Bonds are outstanding, annually, on or before February 1 of
each year, the Escrow Agent shall prepare and send to the
Authority a statement covering the status of the Escrow
- 4 -
Account as of the preceding December 31, which statement
shall set forth the cash and Acquired Government Obligations
held by the Escrow Agent, any of such Acquired Government
Obligations which have matured and the amounts received by
the Escrow Agent by reason of such maturity, the interest
earned on any of such Acquired Government Obligations and
the interest and/or principal derived therefrom, the amounts
of cash paid for the principal of and interest on the Out-
standing Refunded Bonds as said payments shall become due
and payable, and any other transactions of the Escrow Agent
pertaining to its duties and obligations as set forth
herein.
All Acquired Government Obligations, moneys and invest-
ment income deposited with or received by the Escrow Agent
pursuant to this Agreement shall be subject to the trust
created by this Agreement, and the Escrow Agent shall be
' liable for the preservation and safekeeping thereof; pro-
vided, however, it shall not be responsible for any depreci-
ation in value of any of the Acquired Government Obligations
or for the reinvestment of the same except as herein pro-
vided. Such Acquired Government Obligations, moneys and
investment income held in the Escrow Account shall be main-
tained in a separate trust account wholly segregated from
all other funds and securities on deposit with the Escrow
Agent. The Escrow Agent shall have no right to set off any
amounts or securities in the Escrow Account against any
amounts whatsoever which the Authority may at any time owe
the Escrow Agent.
10. The duties and obligations of the Escrow Agent
shall be as prescribed by the provisions of the 1979 Inden-
ture and this Escrow Agreement, the Escrow Agent shall not
be liable except for the performance of its duties and obli-
gations as specifically set forth herein and to act in good
faith in the performance thereof, and no implied duties or
obligations shall be incurred by the Escrow Agent other than
those specified herein. -
11. This Escrow Agreement shall be binding upon and
shall inure to the benefit of the Authority and the Escrow
Agent and their respective successors and assigns. In
addition, this Escrow Agreement shall constitute a third
party beneficiary contract for the benefit of the holders at
any time of the Outstanding Refunded Bonds or of coupons
appertaining thereto. Said third party beneficiaries shall
be entitled to enforce performance and observance of the
Authority and the Escrow Agent of the respective agreements
and covenants herein contained as fully and completely as if
said third party beneficiaries were parties hereto.
- 5 -
IN WITNESS WHEREOF, the Authority and the Escrow Acent
have caused this Escrow Agreement to be executed in their
respective names, and have caused this Escrow Agreement to
'oe dated as of October 1, 1984 .
HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE
C _ OF SHAKOP •E, MINNESOTA
( SEAL) 8y
Executive Director
[SIGNATURES OF ESCROW AGENT ON NEXT PAGE]
[This is a signature page to the Escrow Agreement , dated as of
October 1 , 1984, by and between the Housing and Redevelopment
Authority in and for the City of Shakopee , Minnesota and Norwest
Bank Minneapolis, National Association. ]
NORWEST BANK MINNEAPOLIS,
NATIONAL ASSOCIATION, as
Escrow Agent
Bv_
-4
T,
Presicent
Title
By
Asst. Secretary
Title
Exhibit A
To
Escrow Agreement
Maturity and Ratelof
Outstanding Refunded Bonds
Designation: $5,300,000 Special Obligation Tax Incre-
ment Bonds, Series 1979
Date: November 1, 1979
Maturity
and Rate: April 1 in the years and amounts as follows:
Amount Year Rate
$ 140,000 1985 7.15E
150,000 1986 7.25
160,000 1987 7.35
170,000 1988 7.45
185,000 1989 7.55
200,000 1990 7.65
215,000 1991 7.75
230,000 1992 7.90
250,000 1993 8.00
2,165,000 2001 8.50
3,865,000
Paying Agent: Norwest Bank Minneapolis, National
Association
A - 1
Exhibit B
to
Escrow Agreement
PAYMENT SCHEDULE OF OUTSTANDING REFUNDED BONDS
Outstanding Refunded Bonds will be redeemed at their
scheduled maturity on the following dates in the following
principal amounts:
Date Amount
April 1, 1985 $140,000
April 1, 1986 150,000
April 1, 1987 160,000
April 1, 1988 170,000
April 1, 1989 185,000
$805,000
The remaining Outstanding Refunded Bonds, being those
bonds maturing in the years 1990 through 1993 and in the
year 2001, will be redeemed prior to their scheduled
maturity on the following dates in the following principal
amounts:
Date Amount
October 1, 1989 $3,060,000
B - 1
Exhibit C
to
Escrow Agreement
NOTICE OF CALL FOR REDEMPTION -
$5,300,000
SPECIAL OBLIGATION TAX INCREMENT BONDS
SERIES 1979
THE HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF
SHAKOPEE, MINNESOTA
NOTICE IS HEREBY GIVEN that on October 1, 1989 the Hous-
ing and Redevelopment Authority in and for the City of
Shakopee, Minnesota will redeem and pay prior to maturity at
par plus accrued interest to such redemption date the fol-
lowing numbered Housing and Redevelopment Authority in and
for the City of Shakopee, Minnesota Special Obligation Tax
Increment Revenue Bonds, Series 1979, due April 1 in the
years 1990 through and including 1993 and April 1, 2003:
188 189 190 191 192 193
194 195 196 197 198 199
200 201 202 203 204 205
206 207 208 209 210 211
212 213 214 215 216 217
218 219 220 221 222 223
224 225 226 227 228 229
230 231 232 233 234 - 235
236 237 238 239 240 241
242 243 244 245 246 247
248 249 250 251 252 253
254 255 256 257 258 259
260 261 262 263 264 265
266 267 268 269 270 271
272 273 274 275 276 277
278 279 280 281 282 283
284 285 286 287 288 289
290 291 292 293 294 295
296 297 298 299 300 301
302 303 304 305 306 307
308 309 310 311 312 313
314 315 316 317 318 319
320 321 322 323 324 325
326 327 328 329 330 331
332 333 334 335 336 337
338 339 340 341 342 343
344 345 346 347 348 349
350 351 352 353 354 355
356 357 358 359 360 361
362 363 364 365 366 367
C - 1
368 370 372 373 375 376
377 381 382 383 385 386
387 388 389 391 392 394
395 396 397 398 401 402
404 405 407 408 410 411
412 414 415 416 420 424
425 427 428 431 432 436
438 439 440 441 445 - 446
449 451 452 453 454 455
456 458 459 461 464 465
467 468 469 470 471 472
473 474 475 476 478 479
480 482 484 485 487 488
490 491 493 494 496 497
498 499 500 502 503 504
506 507 508 509 511 512
514 516 517 518 521 522
523 524 526 527 528 529
530 531 532 534 536 537
538 539 540 541 542 543
545 546 549 550 552 553
555 557 558 559 560 561
563 564 566 567 568 569
571 573 574 576 578 579
580 582 585 586 588 590
591 593 596 601 602 606
608 609 613 615 616 618
619 620 622 623 625 626
630 633 634 635 636 637
643 644 645 646 647 649
650 652 654 657 658 659
662 663 664 665 667 668
670 671 673 675 676 678
679 680 682 684 685 687
688 690 692 694 695 697
705 706 710 711 714 717
719 721 723 726 727 729
730 731 734 735 736 738
739 741 743 744 745 746
747 749 750 751 752 753
754 756 757 759 761 762
764 765 767 770 771 774
775 778 779 780 784 787
789 791 794 797 799 801
802 803 805 806 807 810
811 813 814 815 817 818
819 820 822 824 825 828
829 830 832 833 834 837
838 839 841 845 846 847
853 854 855 857 858 859
860 862 863 865 866 867
868 869 871 872 874 875
C - 2
877 878 879 881 882 883
885 890 892 894 896 897
898 899 900 901 903 904
905 907 910 911 912 913
914 918 920 921 922 923
924 925 927 929 930 - 932
933 935 936 937 939 940
941 943 944 945 947 - 948
949 951 952 954 955 957
959 960 963 964 965 969
970 972 973 974 975 977
979 980 984 985 987 990
992 993 994 996 997 998
999 1001 1002 1003 1006 1007
1008 1009 1010 1011 1012 1014
1015 1017 1018 1019 1020 1021
1023 1024 1025 1028 1029 1032
- 1034 1036 1037 1039 1040 1042
1043 1046 1047 1048 1049 1051
1052 1053 1054 1056 1057 1060
Such bonds are to be so redeemed in accordance with
their terms and as authorized by Resolution No. 84-13 of the
Board of Commissioners of the Housing and Redevelopment
Authority adopted on October 2, 1984. Said bonds, with
coupons due October 1, 1989, and thereafter attached, should
be presented for payment on or after October 1, 1989 at
First Trust Company of Saint Paul, St. Paul, Minnesota.
Interest on and all rights under said bonds, except the
right to receive the redemption price, shall cease from and
after October 1, 1989. -
By Order of the Board of
Commissioners
Dated: 198 .
C - 3
Exhibit D
to
Escrow Agreement
Acquired Government Obligations
United States Treasury Obligations - State and Local Govern-
ment Series:
Maturity Principal Amount Interest Rate
4/85 $ 287,000 3.625E
10/85 131,700 11. 570
4/86 86,100 11.960
4/89 37,700 0.000
10/89 3,016,100 11.336
D - 1
Exhibit E
to
Escrow Agreement
RECEIPTS AND PAYMENT OF FUNDS
Escrow Receipts
1979 1984 Total Debt Service
Date Escrow Escrow Receipts Principal Interest
4/85 $296,768.45 $ 161 ,559.55 $ 458,328.00 $ 140,000 $ 156 ,717.50
10/85 151,668.99 170 ,952.54 322,621.53 -0- 151 ,712.50
4/86 91 ,248.78 170,952.54 262 ,201.32 150 ,000 151,712.50
10/86 170,952.54 170,952.54 -0- 146,275.00
4/87 170,952.54 170,952.54 160,000 146,275.00
10/87 170 ,952.54 170,952.54 -0- 140 ,395.00
4/88 170,952.54 170 ,952.54 170,000 140,395.00
10/88 170,952.54 170,952.54 -0- 134 ,062.50
4/89 208,652.54 208,652.54 185,000 134 ,062.50
10/89 3,187 ,052.54 3,187,052 .54 3,060 ,000 127 ,078.75
Totals $539,686.22 $4,753,932.41 $5,293,618.63 $3,865,000 $1 ,428,686.25
E - 1
AMENDMENT TO ESCROW AGREEMENT
Re: $3,140,000 Tax Increment Revenue Refunding Bonds,
Series 1984 , of the Housing and Redevelopment
Authority in and for the City of Shakopee, Minnesota
This Amendment to Escrow Agreement (the "Amendment" ) is made
as of the 19th day of May, 1987, is by and between Norwest Bank
Minneapolis, National Association, Minneapolis, Minnesota (the
"Escrow Agent" ) , and the Housing and Redevelopment Authority in
and for the City of Shakopee, Minnesota (the "Authority" ) , and
provides as follows:
1. Recitals.
(a) Pursuant to a resolution duly adopted on October
2, 1984, the Authority issued its $3,140,000 Tax Increment
Revenue Refunding Bonds, Series 1984, dated October 1, 1984
(the "Refunding Bonds" ) , to provide funds for the refunding
of the Authority's $5, 300,000 Special Obligation Tax
Increment Bonds, Series 1979, dated November 1, 1979 (the
01979 Bonds" or the "Refunded Bonds" ) .
(b) In connection with the issuance of the Refunding
Bonds, the Authority and the Escrow Agent entered into a
certain Escrow Agreement, dated as of October 1, 1984 (the
"Escrow Agreement" ) , pursuant to which the Escrow Agent
undertook the obligation to invest certain of the proceeds
of the Refunding Bonds, together with other funds, and to
provide, as set out in the Escrow Agreement, for the payment
of the 1979 Bonds which were refunded by the the Refunding
Bonds.
(c) The Authority has been requested by a party seeking
to obtain a rating on the 1979 Bonds from Moody' s Investors
Service to amend the Escrow Agreement as hereinafter provided
in order to obtain such rating.
2. Amendment of Escrow Agreement. Paragraph 5 of the
Escrow Agreement is hereby amended by adding the following
sentence at the end thereof:
The Authority will not amend this Escrow Agreement
except to cure any ambiguities or defects herein or
to grant any additional rights or remedies to the Escrow
Agent hereunder which may be lawfully granted to said
Escrow Agent.
1
Paragraph B of the Escrow Agreement is hereby amended to
add the following sentence to the end thereof:
In addition to the foregoing restrictions, any permitted
reinvestments of any funds held in the Escrow Account
shall be made in direct, non-callable obligations of
the United States Government.
Except as amended herein, the Escrow Agreement shall remain
in full force and effect in accordance with its terms.
IN WITNESS WHEREOF, the Authority and the Escrow Agent have
caused this Amendment to be executed on their behalfs by their
duly authorized representatives.
THE HOUSING AND REDEVELOPMENT _
AUTHORITY IN AND FOR THE CITY OF
SHAKOPEE, MINNESOTA
By
Chairman
By
Executive Director
[Signature of Escrow Agent on next page. ]
2
[This is the signature page to the Amendment to Escrow Agreement,
dated as of May 19, 1987, by and between the Housing and
Redevelopment Authority in and for the City of Shakopee,
Minnesota, and Norwest Bank Minneapolis, National Association,
as Escrow Agent thereunder. ]
NORWEST BANK MINNEAPOLIS,
NATIONAL ASSOCIATION, AS
ESCROW AGENT
By
Its
By
Its
3
MEMO TO: Shakopee Housing and Redevelopment Authority (NRA)
FROM: Dennis R. Kraft, Executive Director
RE: Yard Maintenance of Former Prison Site
DATE : May 14 , 1987
As a condition of the option agreement which was exercised
by the HRA for the purchase of the old prison site, the HRA is
responsible for routine maintenance of the facility including
grass cutting and trimming. Recently one of the public works
personnel Glen Hayda, developed a hernia while on the job. As a
result of that his work load in the near future will be limited
to lighter tasks such as cutting grass. Therefore Mr. Hayda ' s
services will be used for the purpose of providing lawn mowing
for the old prison site. If the work load becomes excessive the
City will hire a back-up service. It is expected that the City
will then hire Jerry ' s Lawn Service to function in that back-up
capacity.
This item is being sent to the HRA for informational
purposes only and no action is requested at this time.
I1I�
MPS ' EE
G�j� Of SHPKGP
RECEIVED
MAY 12 1987
CITY OF SHAKOPEE
May 10, 1987
Mr. Sohn Anderson, City Manager
Mr. Doug K. Wise, City Planner
Dear Sir:
It is with regret that I am sending you this letter of resignatien•on
the Planning Commission.
Due to recent changes in my job status, I will be gone from home
several nights a week; therefore I don't feel I would be able to
devote the time necessary to be on the Planning Commission.
I would like to terminate my position immediately.
Sure sorry about this, as I was just starting to feel more
knowledgable and able to participate more on the commission. I have
enjoyed working with all of you.
Thank you for your attention in this matter.
Sineerely,
Robert M. So ori
909 Sibley
Shakopee, M nn. 55379
Ik
Citizens previously interested in appointment to the Planning
Commission:
1987
Lee Stoltzman - no resume, he just called to let us know that he
no longer travels and would be available again - he was once on the
Commission - unable to reach him to see if he is still interested
1986
Todd Schwartz - letter attached - he is interested in appointment
Mark Houser - letter attached - unable to reach him to see if he is
still interested
1985
Jim Link - letter attached - he is interested in appointment
Jim O'Brien - letter attached - he is interested in appointment if
not elected to the School Board
CITIZENS STATE BAIT
® ® OFSHAKOPEE
1100 EAST 4th AVENUE SHAKOPEE. MINNESOTA 55379 TEL.: (612)445-8200
October 23 , 1985
Judy Cox
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
Re: Boards and Commissions
Dear Judy:
Please accept this letter as my request to be considered
to a position on any of the following commissions or boards :
Planning Commission
Cable Communications Advisory
Commission
Energy and Transportation Commission
I am interested in serving on any committee , however ,
that may have an opening. I am interested in serving
to better understand our local government and contribute
back to my community.
Feel free to contact me if anything comes un or if you
would need any additional information from me.
Sincerely.
CITIZENS STATE BANK
OF SHAKOPEE
Todd R. Schwartz
Loan Officer
pw
Bir. Reinke s
As a thirteen year resident of Shakopse, my- interest
in the cities' Politics has greatly increased. I see
being, on the planning co.=ission as a great Dray to ,et in-
volved and serve the city.
After graduating fro., Shakopee Senior ffigh, 11sent through
two years of electrical training at 7unmoody Industrial
Institute. I am currently working for an electrical
contractor in Edina.
MY main reason for applying for this position is also
my best Qualification - the strong desire to become an
participant in our cities' affairs. Ky background know-
ledge a-id interest in construction is also an asset.
I would like the chance to prove I would willingly
work with others endthat I care about Shako_vees'
future.
Any consideration towards this application would
be greatly appreciated.
Sincerely,
I
TY
604 So, Holmes Street
Shakopee, Minnesota 55379
January 31, 1985
Mayor Eldon Reinke
City of Shakopee
Shakopee, Minnesota
Dear Eldon,
I would like to express my interest in serving on the City of
Shakopee Planning Commission when the next vacancy occurs.
I have been a resident of Shakopee since Augsst of 1970 and
have been involved with numerous civic orgarications, my present
address is 604 South Holmes Street.
Although I am not presently active in the real estate business,
I have over 12 years experience in real estate sales, and related
property development and management. I hold a Miaesota :eal
Estate Brokers license and am a certified real estate appraiser.
My present employer is the Southwest Suburban Publishing Co. Inc,
a firm that owns most of the local newspapers in this and neighboring
communities, my ,job is circulation and distribution in a three
casnty area, this gives me a broad view of growth in this and
sorrourding towns and cities, a valuable knowledge to apply
to planning co—fission business.
I have a very strong interest in Shakopee and its future, I feel
=R' expa_dence and interest would be an asset to the co^rission.
Thank you for your consideration.
Rom.
James A. Link
604 So. Holmes St.
Shakopee, Minnesota 55379
Phone 445-6779 residence
445-3333 office
JAMES J. O'BRIEN. D.D.S.. LTD.
SHAKOPEE PROFESSIONAL BUILDING _
1311 EAST FOURTH AVENUE ^
SHAKOPEE. HH SSSTS ISS. 75
TELE vxO xL: 16191995L E5) •�'-1�1
February 28, 1985
Dear Shakopee City Council Members :
Please consider my application for a position on the Planning
Commission.
I graduated from Benilde High School in 1961 and attended St.
John' s University . In 1969 I graduated from the University of
Minnesota School of Dentistry. My pre-dental and Dental School
curriculm consisted of several chemistry, physics and biology
cources.
During the summers, while attending Dental School , I worked
for the Hennepin County Highway Department as an Engineering
technician on new road construction (mainly strom sewer and
concrete paving) .
Upon graduation I served in the United States Army including
a year tour in Vietnam.
In February 1973, I moved to Shakopee and started my Dental
practice. I practice in the Shakopee Professional Building on
East Fourth Avenue. My dental career has included a part time
teaching position at the University of Minnesota and a Fellowship
in .the Acadamy of General Dentistry ( teaching, fulfilling
continuing education requirments and clinical experience) .
JAMES J.O'BRIEN. D.D.S.. LTD.
SMAKOPEE PROFESSIONAL BUILDING
1221 EAST FOURTH AVENUE
SH4KOPE E. MM SS]T918 YB
TELEPxOHE: 16121 115 B6]T
I am married and have three children enrolled in the Shakopee
Public Schools. My wife is a substitute teacher in the Shakopee
Elementary Schools.
I am past president of the Shakopee Rotary Club, a member of
the Knights of Columbus and the Shakopee V.F.W. I am active in
the church and was chairperson of the Parish Council.
I live East of Pike Lake Road between County Road #16 and #42.
I am two blocks within Prior Lake city limits, however , my business
is in Shakopee, my children attend Shakopee schools, my church is
in Shakopee and my concerns are for Shakopee.
I enjoy Shakopee and I am grateful to earn a living in this
community. I look to a position on the Planning Committee as an
opportunity to grow personally and to contribute to orderly
growth and development of our community.
I hope my scientific background and my experience with other
professional an-d civic groups will be an asset for this commission.
This will be my first involvement in the City Planning and City
Government. I anticipate the position with excitement and enthu-
siasm. If selected , I will do my very best .
Thank you for your consideration.
Sincerely,
James0' Brien
JJO:jn
al�fm 79T
Please accept this letter as a formal application for a conditional permit
enabling us to display a few items of merchandize in front of our place of
business.
The articles we wish to display include the following, all though not neasasarily
all at the same time, 1) 12 inch bikes
2) 16 inch bikes
30 20 inch bikes
4) tricycles
5) strollers
6) brass household furnishings
The aameunt of sidewalk spate we wish to utilize is approximately 20 inches
extending from flush against our store wall. That leaves a clear walk spate of
8 feet, 2 inches.
Our reasons for desiring this permit are as follows ,
1) It is imperative to our business, because of traffic
conditions and letation to display outdoors, where potential customers can see
the morchtndize.
2) Better than half our business stems from passing
motorists, who because of the sunlight reflecting off the windews, cannot see
into the store to determine what we offer, therefore, outdoor display is our
only means of drawing passing traffic. As Shakopee city fathers are anxious
to help all businesses In town draw in tourists for trade, our displaying
merchandize has been beneficial, not only to us but to the surrounding
businesses. We have been displaying items since 1985 and can honestly say without
it, the business would have failed.
3) As the ether businesses en this side of the street
deal in service, rather than retail business, we heed to give customers added
ineentive to shop this side of the street.
I closing, we wish to thank you in advance for your understanding and
consideration in this matter. May the Lord Jesus bless you.
Sincerely,
Duane and Catherine Lorenz
115 E. let Ave.
Shakopee, V .
55379
�4 5
y
l:At
Scott-Carver-Dakota Community Action Agency, Me.
1257 Marschall Road
Corporate Officers: SHAKOPEE, MINNESOTA 55379 CAP
Harold Trende-Chairman Phone: 612-496-2125
Richard Graham-Vice Chairperson
Denise Parrish-Secretary/Treasurer _
Ms. Mary F.Sullivan- .......
Executive Director May 11, 1987
Jahn Anderson, Administrator
City of Shakopee
129 First Avenue East
Shakopee, Minnesota 55379
Dear Mr. Anderson:
Scott-Carver-Dakota Community Action Agency, Inc. wishes to up-grade the
property currently leased from the City of Shakopee for the Eagle Creek
Thrift Shop.
Specifically, this improvement project would include blacktopping a portion
of the parking lot and carpeting the. store area. As you know, the current
surface of theparkinglot causes severe cleaning problems and unreasonable
maintenance costs inside the building.
We are, therefore, requesting authorization from the City of Shakopee to
make these improvements. The cost of carpeting, blacktopping are estimated
at $2000 and $2500 respectively. Further, we are requesting that the $1000
in the City budget allocated for curbing and maintenance of the building
be committed toward the cost of blacktopping.
The Scott-Carver-Dakota Community Action Agency, Inc. Board of.Directors has
authorized these expenditures contingent on City Council approval in the
interest of improving the facility. However, they did express concern regard-
ing the continuing use of the building and are requesting that the City
reimburse the remaining $1500 blacktopping cost atthe rate of $300/year if
the City discontinues the lease within the next five years.
The Thrift Shop has been a very successful project and an asset to the
Agency and the community. We appreciate the continued support of the City
of Shakopee.
Sincerely,
Mary F. g.Ilivan RECEIVED
Executive Director
MFS:cr MAY 151987
CITY OF SHAKOPEE
MEMO TO: John K. Anderson, City Administrator
FROM: Douglas K. Wise, City Planner
RE: Meritor Development Rezoning Request
DATE: May 15, 1987
INTRODUCTION•
At their May 7, 1987 meeting the Planning Commission passed a
motion recommending rezoning approximately 72 acres from A-G to
R-2 as requested by Meritor Development Corporation. The
Planning Commission recommended not rezoning the 13.24 acres for
which Meritor Development Corporation requested rezoning from A-G
to R-3.
BACKGROUND:
Meritor Development Corporation has submitted a preliminary plat
for approximately 163 acres located east of CR-79 and south of
11th Avenue, the northern 78 acres is zoned R-2. The southern 85
acres of this parcel is zoned A-G. The Developer has petitioned
for the rezoning of the A-G portion to R-2 s R-3 as shown on the
attached map. The Planning Commission is recommending approval
of the rezoning from A-G to R-2. The Planning Commission is not
recommending rezoning of the area requested for R-3 at this time.
The Planning Commission feels that rezoning of this parcel should
be addressed at the same time as the rezoning of other adjacent
parcels in the area.
CONSIDERATIONS:
The rezoning is consistent with the City's Comprehensive
Plan. The plan proposes urban residential development for this
area and projects extension of urban services to this area
between 1985 and 1990.
The Metropolitan Council has recently approved an amendment
to the Comprehensive Sewer Plan which opens the subject area for
sewer extensions . The VIP Interceptor will have to be extended
to serve the area.
The area to the north is developed residential. The areas
to the east, west and south are still zoned agricultural.
The proposed rezoning represents a logical and planned
expansion of the residential portion of the City. all
development will occur through the platting process.
The area proposed for R-3 is in the southeast corner of the
plat adjacent to the proposed bypass. The R-3 area consists of
13 . 24 acres. The proposed R-3 area would serve as a buffer
between the low-density residential development and the bypass.
The R-3 area would be buffered on the south by the proposed
bypass. Access to the R-3 area will be from a local road within
the subdivision.
REQUESTED ACTION:
Offer and pass a motion approving the rezoning from A-G to R-2
and direct the City Attorney to draw up the appropriate
ordinance.
DW/ps
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MEMO TO: John K. Anderson, City Administrator
FROM: Douglas K. Wise, City Planner
RE: Canterbury Estates Preliminary Plat
DATE: May 15, 1987
INTRODUCTION-
At their May 7, 1987 meeting the Planning Commission passed a
motion recommending approval of the Preliminary Plat for
Canterbury Estates lying south of 13th Avenue subject to
conditions.
BACKGROUND•
Meritor Development Corporation has submitted a Preliminary Plat
for approximately 163 acres located east of County Road #79 and
south of 11th Avenue. The proposed development consists of 339
lots. At the April 9, 1987 meeting the Planning Commission
approved the Preliminary Plat for the area including and lying
north of 13th Avenue. The City Council approved the Preliminary
Plat for this area at their meeting on April 21, 1987. The
portion of the plat lying south of 13th Avenue was not approved
because the Planning Commission had not .yet acted on the rezoning
of the area affecting the southern portion of the plat.
PLANNING COMMISSION RECOMMENDATION:
The Planning Commission is recommending approval of the portion
of the Preliminary Plat lying south of 13th Avenue subject to the
following conditions:
1. Streets must be named, side and rear setbacks
must be shown and utility easements shown.
2. Land dedication for park purposes is
required.
3. Either dedication or easements of 120' in
width must be provided for the drainageway or
an alternative design must be approved by the
City Engineer.
4. A plan for construction and maintenance of
the open space and ponding areas must be
approved by the City Engineer prior to final
plat.
5. Street grades cannot exceed 58.
6. The watermain along Co. Rd. 79 must extend to
the southwest corner of the plat.
7. Sanitary sewer must be provided for Lot 8,
Block 18.
8. A 20 ' drainage and utility easement shall be
provided between Lots 7 & 8, of Block 17 and
between Lots 12 & 13, of Block 15.
9. The storm sewer must be extended to the
northeast corner of Lot 12, Block 13.
10. The storm sewer must be extended to some
point along the south line of Block 12, and
the south line of Block 12 graded to the
storm sewer.
11. Execution of a developers agreement for
construction of required improvements:
A. Street lighting to be installed in
accordance with the requirements of
the SPUC Manager.
B. Water system to be installed in
accordance with the requirements of
the SPUC Manager.
C. Sanitary sewer and storm sewer to
be installed in accordance with the
requirements of the design criteria
and standard specifications of the
City of Shakopee.
D. Local streets and street signs
within the plat shall be
constructed in accordance with the
requirements of the design criteria
and standard specifications. of the
City of Shakopee.
E. The developer agrees to reimburse
the City for costs on 13th Avenue
equivalent to the costs for a 36 '
residential street. Cost sharing
to be determined by the City
Engineer.
12. The old well located in the ponding area
between Blocks #5, 6 and 16 must be
"abandoned" in conformance with the Mn. Dept.
of Health Regulations, and certified as such.
13. Approval of a title opinion by the City
Attorney.
14. The cul-de-sac between Blocks 16 & 17 shall
either be extended to provide street access
to the property to the south or connected to
the cul-de-sac between Blocks 15 & 17.
15. The developer shall provide a recordable
agreement stating that not more than 108 of
the plat within the R-2 zone will be
developed into twin homes.
REQUESTED ACTION:
Offer and pass a motion approving the Preliminary Plat for the
portion of Canterbury Estates lying south of 13th Avenue, subject
to the above conditions.
DEW:cah
9�
MEMO TO: John K. Anderson, City Administrator
FROM: Douglas K. Wise, City Planner
RE: Behringer' s 1st Addition Preliminary and Final Plat
DATE: May 5, 1987
INTRODUCTION•
At their meeting on May 7, 1987 the Planning Commission passed a
motion recommending approval of Behringer' s 1st Addition
Preliminary and Final Plat subject to conditions.
BACKGROUND:
The proposed plat will divide 10 acres on County Road 83 into two
equal lots of 5 acres each. The plat is located in the RTD zone
just north of Canterbury Downs. No further development of the
plat is planned at this time.
CONSIDERATIONS•
1. The site is within the RTD zone. Further development of
either lot will require approval of a PUD.
2. Water and sewer are available to the sites. Water service
is available for the front 150' of the site. Sewer is on
the opposite side of County Road 83.
3. At present, drainage from the site is adequate. Future
development of the site may require additional drainage
improvements.
PLANNING COMMISSION RECOMMENDATION:
The Planning Commission recommends approval of the Preliminary
and Final plat of Behringer' s 1st Addition subject to the
following conditions :
1. Further development of either lot will require approval of a
PUD.
2. Only one access onto County Road 83 will be allowed. The
existing access must a relocated to serve both lots prior to
submission of a PUD. Relocation of the access requires
approval of a entrance permit from Scott County.
3. Execution of a developers agreement containing the fallowing
provisions:
(1)
A. Payment in lieu of park dedication shall be required as
provided in City code Section 12. 07, Subd. 5 B (1) .
B. A drainage plan must be submitted with any application
for a PUD.
C. The cost of extending the sewer under County Road 83
and providing service to this plat shall be borne by
the developer. It is recommended that one line be
constructed with a man hole on the west end to serve
both lots.
D. Present water service is not available beyond a
distance of 150 feet west of County Road 83. The
developer may be assessed for construction of water
lines serving the area west of the plat, beyond the
150 feet service area.
4. The street identified as 40th Street on the plat must be
changed to County Road 83 or Canterbury Road.
5. Approval of a title opinion by the City Attorney.
REQUESTED ACTION:
Offer Resolution No. 2732, A Resolution Approving the Final Plat
of Behringer's 1st Addition, and move its adoption. (Resolution
on Table]
DW/ps
RESOLUTION NO. 2732
A Resolution Approving the Final Plat of
Behringer' s 1st Addition
WHEREAS, the Planning Commission of the City of Shakopee
approved the Final Plat of Behringer's 1st Addition on May 7,
1987 and has recommended its adoption; and
WHEREAS, all notices of hearing have been duly sent and
posted and all persons appearing at the hearing have been given
an opportunity to be heard thereon; and
WHEREAS, the City Council has been fully advised in all
things.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the Final Plat of Behringer's
1st Addition, described as follows:
The Northeast Quarter of the Southeast Quarter of the
Southwest Quarter of Section 4, Township 115, Range 22,
Scott County, Minnesota.
be, and the same hereby is approved and adopted with the
requirements that:
1. Further development of either lot will require approval of a
PUD.
2. Only one access onto County Road #83 will be allowed. The
existing access must be relocated to serve both lots prior
to submission of a PUD. Relocation of the access requires
approval of a entrance permit from Scott County.
3. Execution of a developers agreement containing the following
provisions:
A. Payment in lieu of park dedication shall be required as
provided in City Code Section 12.07, Subd. 5 B (1) .
B. A drainage plan must be submitted with any application
for a PUD.
C. The cost of extending the sewer under County Road #83
and providing service to this plat shall be borne by
the developer. It is recommended that one line be
constructed with a man hole on the west end to serve
both lots.
D. Present water service is not available beyond a
distance of 150 feet west of County Road #83. The
developer may be assessed for construction of water
lines serving the area west of the plat, beyond the 150
feet service area.
4. The street identified as 40th Street on the plat must be
changed to County Road #83 or Canterbury Road.
5. Approval of a title opinion by the City Attorney.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and
the same are hereby authorized and directed to execute said
approved Plat.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST.
City Clerk
Approved as to form this
day of 1987.
City Attorney
S'19��1 6 ,1
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ASS(1(_I:\I ILS
MEMORANDL14
TO: Mayor and Shakopee Committee Members
FR: Jack Boarman, Boarman d Assocociates
DT: May 18, 1987
RE: City Hall Status
We have for you a finalized building floor plan that includes all of the
best thinking of the Citizens Advisory Committee, staff, and consultant.
The overall plans as presented represent a very efficient office work
environment. It represents a community oriented meeting and service
center for the city of Shakopee oriented to the needs of the community
for services.
The central lobby area provides extensive counter and service space plus
community display. The public space and meeting center of the building
is accessible from the lobby and laid out to allow for various schedules
of usage. The layout for the community center of the building includes
the council chambers, a large meeting room and a smaller meeting room
all arranged to incorporate into three meeting rooms or one large
meeting room. The meeting areas will access from the main lobby as well
from a canteen and kitchen area.
This incorporates the public meeting center as a full service community
activity space for meetings, conferences, and public events. At this
evening's meeting we present the following:
A. Building Floor Plan
B. Current Cost Projection
C. Future Schedule of Events
I would ask the council to review the building floor plan, and give us
your direction, and/or approval.
As illustrated in the schedule there are a number of key events between
now and November that will require activity. We ask that you review the
schedule and give us your direction and/or approval.
The cost projection represents the potential cost that is anticipated
for the project. The tax impact represents $24.56 for a $75,000
a year household.
On behalf of the Citizens Advisory Committee we recommend a meeting
between council and the Citizens Advisory Committee the first part of
June to discuss the future efforts of the Council and the committee with
regards to this project.
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1. SITE PURCHASE $250,000.00
($350,000 less $100,000
sale of existing)
2. BUILDING CONSTRUCTION $1,345,000.00
First Level 17,220 @ $70 = $1,205,000
Basement Level 4,000 @ $35 = $140,000
3. BUILDING EQUIPMENT $120,000.00
4. SUBTOTAL: $1,465,000.00
S. CONTINGENCY $60,000.00
6. CONSULTANT FEE $121,000.00
7. BOND 8 LEGAL $40.000.00
8. SUBTOTAL: $221,000.00
9. TOTAL COST: $1,936,000.00
10. LESS BUILDING FUND ($500.000.00)
11. BOND REFERENDUM AMOUNT $1,436,000.00
12. TAX IMPACT *
(On 75,000 Market Value Home = $24.56) 1.67 Mills
■ Needs to be confirmed by BOND COUNSEL
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MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Architectual Services for City Hall Proposal
DATE: May 12, 1987
Introduction
The City Hall Building Committee is recommending that City
Council authorize additional architectual services to do a plan
illustrating the potential of the new facility on the two
proposed sites.
Background
The City has a contract with Boatman Architects for $22, 600.00.
The unpaid balance on that contract is . $506.50 . (billing
attached) . Boarman Architects, in respond to the advisory
committee' s recommendation, has estimated the cost of their
request at $1,997.50 (letter and estimate attached) .
Alternatives
1. City Council can concur with the Building Committee's
request and amend the architect's contract for professional
services by $1,997.50. This alternative would provide the
Building Committee with a more detailed view of how the new
facility will sit on each site. This information may well
be necessary when the two sites are presented to the public
prior to the November bond referendum.
2. The City Council can reject the additional services or put
them on hold until a later date.
Recommendation
I recommend alternative No. 1 for the reason listed above.
Action Requested
Direct the appropriate City officials to amend the contract for
architectual services with Boatman Architect increasing the total
contract amount by $.1,997.50 for additional illustrations showing
the structure on each of the two proposed sites.
JKA/jms
Apr-�T 24, 1987
Mr. John Anderson
City of Shakopee
129 E. 1st Street
Shakopee, MN 55379
RE: Study
Services Billing
COMM. NO: 1087.1 -
- TOTAL FEE: $22,600.00
FEE BILLED TO DATE: $20,935.50
FEE BALANCE: $1,664.50
TOTAL PROFESSIONAL SERVICES: $1,158.00
ARCHITECTURE:
Mike Diem 25 Mrs. x $42 $1,050.00
PROJECT MANAGEMENT:
David Kroos 2 Hrs. x $54 $108.00
INTERIORS:
MECHANICAL/ELECTRICAL:
CONSTRUCTION:
EXPENSES: $225.02
TOTAL AMOUNT OF THIS BILLING: - $1.383.02
r*xx�a:■aa��*:������:��:t��a�*�a*■���**■x•at••axa�e*•���as�■e��atitr**�■at*
FEE BILLED TO DATE-
2,093.50
( FEE
'(BJA'L/ANCE: I uZA) ,_a�a , �� a06.50.
JOB
V "
-- REC£1VED
MAY- 81981
_ BOARMAN& CITYpFSHAYOpEE
ASSOCIATES
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April 6, 1987
John Anderson
City of Shakopee
129 East 1st Ave
Shakopee, MN 55379
RE: Additional Services
Dear John:
The Citizens Advisory Commiteee advised us to do a plan illustrating the
potential of the existing City Hall to accommodate the program
requirements.
The attached additional services billing represents our costs to do this
work. Upon reviewing the plans the committee was convinced that the
existing city hall property could not handle the city hall needs.
-- -- --- --Due to the timing of the work in relationship to the anticipated April
28th referendum, (since postponed), all of this work was done in a two
week period. We respectfully submit this additional services billing
and hope that you will agree with us that it was beneficial and outside
of our original workscope that was defined in our original contract
services proposal.
JSi
ou have any questions, please contact me.
erely,
i
Ja oarm IA -
President
Boarman 8 Associates, Inc.
JB: km
WARMAN&
ASSOCIAILS
February 27, 1987
Mr. John Anderson
City of Shakopee
129 E. 1st Street
Shakopee, MN 55379 -
RE: Study
Additional Services
COMM. N0: 1087.1A
(Programming, Survey, Meetings)
(Existing City Hall Designed Required by Committee)
TOTAL PROFESSIONAL SERVICES: $1,932.00
ARCHITECTURE:
Mike Diem 46 Hrs. x $42 $1,932.00
PROJECT MANAGEMENT:
INTERIORS:
MECHANICAL/ELECTRICAL-
CONSTRUCTION:
a
EXPENSES: $65.50
+�•�ar�w���:tx�xe��vxx**xa■��•�*■x�����ea•�x.�•+a.e*.�**•*x**it**•�**x�*x
TOTAL AMOUNT OF THIS BILLING: $1,997.50
»•���ax*ara:t:����*��*+��e*+a*��ze��+z��t*�**�*x:�e��wt**a**at*�**ar**�a�*�
JOB
To: John K. Anderson, City Administrator ID
From: Shakopee Fire Department
Re: Refurbishment of Fire Pumping Engine (9521 )
Request to go out for bids.
Copy: Shakopee City Councilmembers
Date: 4/17/87
Introduction:
The attached specifications and letter concern the
refurbishment of the 1973 Mack fire pumping engine (9521 )
presently owned by the city of Shakopee.
This refurbishment is budgeted for 1987. The amount
budgeted is 240,000.
Background:
This Mack Pumper is a 1250 gallon per minute pumper
which carries a crew of four firefighters. This pumper is
confioured as a initial attack pumper, a supply pumper, and
also functions as a backup rescue unit. Its primary use at
this time is as a supply pumper delivering large volumes of
water to the primary attack trucks and aerial apparatus.
This truck is developing fairly severe rust on the
cabinet and body areas primarily due to a faulty original
design which has been avoided in recently acquired
apparatus. The fire pump is also operating below required
operating specifications. In fire apparatus acquired by
this city since this Mack , various equipment and
configurations have been incorporated that would be
beneficial an this pumper for uniformity and efficiency
reasons. The drive train, engine and chassis are in good
condition thus requiring very little wort:. This pumper has
a manual transmission and the clutch requires some work.
This would be an ideal time to have this done.
Alternatives:
1 . Leave this Mack fire pumping engine as it is allowing
nature to take it' s course.
2. Purchase a new replacement and sell the Mack pumper to
partially fund this replacement.
3. Go ahead with the budgeted refurbishment of the Mack
pumper bringing it to original condition and incorporating
some functional changes in order to provide uniformity with
other el:i=_'ting equipment.
Recommendations:
The truck, committee for this refurbishment recommends
choosing the third option to go ahead with the
refurbishment of the Mack pumper.
To leave it as is leaves the Shakopee Fire Department
with a piece of apparatus which is unreliable and
deteriorating . This could become a liability as safety
becomes a concern. Under the severe operating conditions a
fire pumping engine must operate, with people' s lives
depending upon its performance, it must be in at minimum
"good" operating condition.
To purchase a new fire pumping engine would cost the
City of Shakopee considerably more than the budgeted
refurbishment. The cost of a new fire pumping engine would
probably be in the $140,000 to %160.000 range, thus
exceeding the budget. The value of the Mack pumper as is
would not be enough to make up this difference.
Recommended Action:
Authorize the proper city officials to advertise for bids for the refurb-
ishing of the 1973 Mack fire pumper.
Respectfully Submitted,
h
Charles Ries
1st Assistant Chief
Shakopee Fire Department
/od
MEMO TO: JOHN ANDERSON - ADMINISTRATOR
FROM: JIM KARKANEN - PUBLIC WORKS
SUBJECT: GANGMOWER AWARD
DATE: MAY 13, 1987
INTRODUCTION:
Sealed bids were opened at 2 PH, May 12th, 1987, for the
rotary gangmower as advertised by the Public Works department.
BACKGROUND:
We have received 2 valid sealed bids from 2 Twin City
distributors for the gangmowers bid letting.
The apparent low bidder was R.L. Gould Co. of St. Paul who
submitted a low bid of $23,950.00 for a Jacobsen HR-15 rotary
gangmower as advertised. The next bidder was Kromer Co. of
Mound, who submitted a bid of $27,850.00. Minnesota Toro Inc. ,
of Mpls. , returned a "NO BID" proposal because their hydraulic
rotary gangmowers are not in production at this time. We have
demonstrated both of these machines, and they both performed
satisfactorily.
VENDOR R.L. GOULD CO. KROMER CO. MINN. TORO
MODEL HR-15 HYDROPWR 180
PRICE $33,515 .00 $32 ,515.00 NO BID
TRADE-IN 9 , 565.00 5,000.00 ---
NET PRICE BID $23,950.00 $27 ,850.00 ---
It should be mentioned that our 1965 Jacobsen F10 mower that we
are trading in was purchased from R.L. Gould Co. in 1965 for a
purchase amount of $4500.00.
The apparent low bidder did not list any exemptions to the
specifications as advertised.
The Capital Equipment fund was budgeted at $28,000 for this
purchase because the City of Champlin paid nearly that amount for
a similar rotary gangmower last year. The difference that we see
in our bid was that our trade-in unit was in good condition, and
the net bid amount reflected that fact.
The R.L. Gould Co. is a reputable distributor of lawn care
equipment, and we have been doing business with them for over 20
years. They indicate that delivery can be made about one week
after the bid award and issuance of the purchase order.
ALTERNATIVES:
1 . Accept the low bid from R.L. Gould Co. for the gangmower
2 . Do not accept the low bid as submitted.
3. Readvertise for bids again.
RECOMMENDATION:
Alternative No. l . Accept the low bid from R.L. Gould Co
for the Jacobsen HR-15 rotary gangmower for a purchase price of
$23,950.00 as advertised.
ACTION REQUESTED:
Authorize the Public Works Department to purchase a Jacobsen
HR-15 rotary gangmower as advertised for the purchase price of
$23,950.00, from R. L. Gould Co.
CITY OF SHAKOPEE I�51/
PUBLIC WORKS DEPARTMENT
MEMO
TO: John Anderson - City Administrator
FROM: Jim Karkanen - Public Works Dept.
SUBJECT: Capital Equip. purchase -Brake Lathe
DATE: May 11, 1987
INTRODUCTION:
The 1987 Capital Equipment budget provides $4000 for the purchase of a brake
drum/rotor lathe for the Shop department.
BACKGROUND:
Our mechanic has requested, like his predecessor, a brake drum/rotor lathe in order
to cut the surfaces of these drums and rotors in our shop instead of sending them out
to a supplier for these services. The cost has been steadily increasing each year for this
service, that it has become apparent that it would be more practical to prepare these
surfaces in our own shop. The cost of a drum resurfacing is about $6.00 per automobile
drum, and $9.00 per rotor. The truck drums are charged per inch, and are considerably
more expensive. The drums and rotors are resurfaced at each brake replacement, and if
the brakes are used extensively, as in our squad cars, the drums have a tendency to
warp from the heat, and are resurfaced as soon as the brake pedals start pulsating and
surging. Considering how many vehicles that we are servicing brakes, this machine will
pay for itself after several years. Our biggest problem with sending out for the
surfacing, is the manpower involved with delivering the drums and rotors to the machine
shop, being placed on a waiting list for the machining, then having to send a person back
to the machine shop to pick up the drums and rotors. While the mechanic is waiting
for the return of the drums and rotors, the vehicle is out of service, and the work on
the brake job is suspended.
The $4000 in the capital equipment budget will purchase a new brake lathe and
accessories, and the table/stand will be paid for from the mechanics small tool budget
fund. ($162.50) This purchase has been reviewed by the Purchasing Committee.
QUOTATIONS:
Auto Central Supplies AAMCO 4000 $4908.20
Auto Central supplies ACCUTTURN 8922 $ 4323.00
Motor Parts Service ACCUTTURN 8922 $ 4000.00 (plus $162.50-table)
ALTERNATIVE:
1. Purchase the ACCUTTURN 8922 brake lathe for the Shop department.
2. Do not purchase the brake lathe for the Shop -department.
RECOMMENDATION:
Accept the proposal from Motor Parts Service and purchase the ACCUTTURN 8922
brake lathe, delivered and set up for $4000.00.
ACTION REQUESTED:
Authorize the Public Works department to purchase an ACCUTTURN 8922 brake lathe
from Motor Parts Service for $4000.00 from the capital equipment fund.
MEMO TO: John K. Anderson, City Administrator
FROM: Dennis R. Kraft, Community Development Director
RE: Reimbursement Request by Mr. Virgil Van Heel for
Expenses Incurred Relating to the Construction of a
Utility Building
DATE: May 14, 1987
Introduction•
On March 9, 1987 Mr. Virgil Van Heel applied for a building
permit to construct a storage shed upon the property located at
1109 Quincy Street. A series of changes in plans occured during
the next 4 to 6 weeks. This ultimately resulted in the staff
taking actions which allowed the construction of the building to
start in an area not allowed by the City Code (within the
required setback on the lot) . Mr. Van Heel was then told to stop
work on this building. Mr. Van Heel subsequently submitted a
claim for damages to the City in the amount of $1,992.08.
Background•
Mr. Virgil Van Heel applied for a building permit on March
9, 1987 for the purpose of constructing a 12' x 16' storage shed
with a wooden floor to be located on his property located at 1109
Quincy Street. The location originally given was consistent with
the various provisions of the City Code. However, Mr. Van Heel
decided not to build the structure at that location because it
would have been located over a gas easement.
A second location was discussed and it was subsequently
decided not to located the building at the second location.
Following that another request was made by Mr. Van Heel to
build a 16 ' x 20' building which would be located 22 ' from the
curb on 11th Avenue. (The City Code requires that detached
accessory buildings be no nearer the front line then the
principle building. The last proposed location was nearer the
front lot line than the principle building. ) Mr. Van Heel was
then given verbal approval for the new location. Subsequent to
that the building inspector gave the approval to pour a concrete
slab for this new building. Soon after the slab was poured it
was determined that the proposed structure would be located too
close to 11th Avenue, even though there were a couple of other
buildings in the same block that were also located along the
approximate same alignment. Following that a stop work order was
issued to Mr. Van Heel and this was followed by a letter
submitted to him stating the problems observed and alternative
courses of action.
Mr. Van Heel then decided to stop working on the structure
and to return the materials that he purchased and then he
submitted a claim for damages to the City in the amount of
$1,992.08. (Copy attached) .
The City Administrator, Building Inspector, Community
Development Director and other City staff subsequently met with
Mr. Van Heel and discussed the issue in some length. During this
discussion the City admitted it probably had some liability on
the issue and offered a recommend to the City Council that 60% of
the claim be paid. Mr. Van Heel refused this offer and indicated
that he either wanted the entire amount or that he would consider
a variance being issued which would allow him to construct the
building on the concrete pad that has been poured for this
purpose.
Alternatives•
The alternatives open to the City at this time include:
( 1) Pay the claim in the amount of $1,995.08;
( 2) Attempt to negotiate with Mr. Van Heel for an amount
somewhat less than the $1,995.08;
(3) Pursue the variance option which, if granted, would allow
Mr. Van Heel to construct his accessory building on the pad
which was poured for this purpose; or
(4) Refuse to pay any part of the claim and engage in litigation
over this issue.
Recommendation:
It is recommended that the City negotiate with Mr. Van Heel
and that the City Council authorize a not to exceed amount which
the City will pay as compensation to Mr. Van Heel for damages
that he allegedly has occurred in attempting to construct this
accessory building. The option of pursuing the variance would
appear to initially have less of an economic impact upon the
City, however this might be a precedent setting event which would
later negatively impact building activity in other parts of the
City.
CC: John K. Anderson, City Administrator
LeRoy Houser, Building Official
Doug Wise, City Planner
Fulton Schleisman, Building Inspector
Virgil Van Heel
I .
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MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Application for Temporary 3.2 Beer License by
Shakopee Jaycees
DATE: May 13 , 1987
Introduction
The Shakopee Jaycees have made application for a temporary 3. 2
beer license for May 30th and 31st.
Background
The City Attorney has reviewed the surety bond and insurance
exemption and they are in order.
Alternatives
1. Approve application.
2. Deny application.
Recommendation
Alternative No. 1, approve application.
Recommended Action
Approve the application and grant an On-sale 3.2 beer license to
the Shakopee Jaycees at Murphy's Landing for May 30th and May 31st,
1987.
JSC/jms
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MEMO TO: John K. Anderson, City Administrator t/w"
FROM: Judith S. Cox, City Clerk
RE: Application for Taxicab License from Town Taxi Co. Inc.
DATE: May 14, 1987
Introduction and Background
Application has been received from Town Taxi Co. Inc. of 2812
University Avenue S.E. , Minneapolis for a taxicab license.
Town Taxi Company did receive a taxicab license from the City
in 1986.
The Chief of Police has okayed the issuance of a license.
The certificate of insurance is not in order at this time.
Alternatives
1. Approve.
2. Deny.
3. Table.
Recommended Action
Move to table the application from Town Taxi Co. Inc. of 2812
University Avenue S.E. , Minneapolis for a taxicab license.
JSC/jms
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MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Voluntary Residential Refuge Collection
DATE: May 12, 1987
Introduction
In November of 1986 the City responded to a petition from the
residents in the Montecito Heights Addition and adjoining Eagle
Creek Boulevard development requesting a change to City refuge
collection. After considerable discussion the Council agreed to
install City collection on a voluntary basis and evaluate it
after six months.
Background
Setting up voluntary City refuge collection was difficult. The
operators from Waste Management, residents, and City and Shakopee
Public Utility staff had to coordinate the termination of
existing refuge collection with collection by the City's
contractor waste Management. The list attached represents the
initial list of residents given to waste Management for
collection. The five names with checks indicate discontinued
City pick-up. The attached map visually illustrates which homes
are receiving City-wide pick-up.
The primary benefit to the City for City-wide is the reduction of
large garbage truck traffic on residential streets. The primary
benefit to citizens is lower rates and control over the
contractor by the City. From the map it is apparent that the
City has not received full benefit by eliminating unnecessary
trips by large garbage trucks on residential streets. The
majority of the residents apparently believe that they have
received sufficient benefit, however, five residents did switch
back to their old collector.
Policy Question
The Council needs to determine if the benefits to City collection
have been gained through the voluntary approach. While we have
possibly provided less expensive collection for residents, a
worthwhile benefit to them, we have not benefited our road
system. A secondary benefit to City-wide collection is overall
City appearance. With City-wide franchise collection
neighborhoods are systematically collected so garbage cans stand
out along the street on one day per week. Unless the private
collection agency collects on the same day as the City this
secondary goal is not being met in Montecito Heights. Finally,
Waste Management, our contractor, needs a minimum number of
customers to justify its lower rate structure. If they collect
at lower rates that are not economically sound because of lack of
density, then the balance of the community is subsidizing
collection in the neighborhoods with voluntary collection.
Policy Alternatives
1. The City can continue to provide the alternative of
voluntaryCity collection in outlying residential areas.
The ramifications of this are discussed above.
2. The City can provide mandatory collection within
neighborhood areas to insure that City goals are met as well
as neighborhood cost reduction goals. This alternative will
place the City Council in the position of supporting a
majority of neighbors to the displeasure of the minority.
3. The City can establish the policy that it will not expand
refuge collection beyond the core except for new residential
areas abutting the core urban area with mandatory
collection (requires amending City Code) .
4. The City can put these refuge collection policy questions on
hold for six months and re-evaluate the experiment after a
second six month period. other than gaining information by
directly polling the residents who initially petitioned for
collection to determine their feelings, it is difficult to
identify any additional issues that Council would be
required to analyze in making a decision six months from
now.
Recommendation
I recommend that the City only expand City collection to outlying
neighborhoods under an all or nothing policy.
Action Requested
Direct staff to prepare an ordinance requiring that all residents
in an outlying neighborhood must receive City refuse collection
services if City collection is implemented in an outlying
neighborhood.
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member 25, 1986) l
Robert Pietrowski Sally Novak
1751 Montecito Drive 5420 Eagle Creek
Edward F. Schmitt Stephen J. Qualy ✓
1755 Montecito Drive 4835Eagle Creek
Norman L. Rice Joseph F. Zak
1784 Montecito Drive 5371 Eagle Creek
Dwayne G. Erickson, Sr. Howard J. Unterburger
1771 Montecito Drive . 1787 Montecito Drive
� .� RICK UP SERVICE STARTING
Floyd G. Melchior �` 12=1-86
1775 Montecito Drive
Robert R. Tanner S. R. Wermerskirchen
1779 Montecito Drive 1756 Montecito Drive
PICK UP SERVICE STARTING
David J. Bates 1 12-1-86
5284 Eagle Creek
Charles R. Griffin
5310 Eagle Creek
David J. Czaja
5368 Eagle Creek
Gerald A. Popp ✓
5055 Eagle Creek
Robert L. Rawson
5215 Eagle Creek
Bruce H. Hennen
4731 Eagle Creek
Milo L. Jensson
4767Eagle Creek
James Pietreak ✓
5411 Eagle Creek
Gordon Grannes
5015 Eagle Creek
Khalil Mehdizadeh ✓
1759 Montecito
Joseph Stark -
1763 Montecito /
Patrick Smith
5250 Eagle Creek
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MEMO TO: John K. Anderson, City Administrator
FROM: Dennis R. Kraft, Community Development Director
RE: Update on Wiley Housing Proposal "The Cottages"
DATE: May 14, 1987
Early this year Mr. Michael Wiley submitted a proposal which
called for the construction of 64 units of housing for persons 55
years of age and older. As a part of this proposal Mr. Wiley was
seeking tax increment funding as a means of reducing the
effective interest rate on the project. After deliberation the
City decided against using tax increment funding to assist this
project.
Mr. Wiley has recently informed me that at this time he will
not pursue this project for 1987. He indicated that he might
consider doing the project in either 1988 or 1989 in Shakopee.
At this time Mr. Wiley is actively working with the City of
Chaska on a similar type project. He informed me that they are
apparently favorably considering using tax increment as a means
of subsidizing this project.
As more information is available on this project I will keep
you informed.
CC: Mr. Gary Laurent
MEMO TO: John K. Anderson, City Administrator
FROM: Dennis R. Kraft, Community Development Director
RE: Staffing Needs For Department of Community Development/
Planning Workload - 1987
DATE: May 14, 1987
Introduction•
At the May 5, 1987 City Council meeting a request was made
to fill the vacant Planner I position in the Department of
Community Development. By a three to three vote the City Council
denied this request. The City Council subsequently instructed
the staff to prepare a package of suggestions on ways of dealing
with the departmental workload.
Background•
The following is a table which will describe the major
planning related projects that the Department of Community
Development will be dealing with during the remainder of 1987 and
for part of 1988.
The Department of Community Development is presently paying
over time to all professional staff members with the exception of
the Director. Both City Planner and the Administrative Aide have
accumulated their 40 maximum hours of compensatory time and are
now receiving over time pay. Even with this extra time being
paid the workload is not being handled in a expeditious manner.
The various boards and commissions that the department is dealing
with along with development interest in the community are
generating a large amount of work.
Following is a table describing the major planning - related
projects that the department will be working on. This table also
includes the staff to be assigned to it and the approximate time
frames involved. Those activities which include an appreciable
amount of citizen participation may well require additional time
depending upon the requests made by the various citizen groups
and individuals involved in the process.
This table does not include the various HRA and economic
development related activities that the Administrative Assistant
and the Community Development Director spend much of their time
on. These projects include the Downtown Streetscape Program, the
Recycling Program, the Star Cities Program, Revolving Loan
Program, Cable TV, the Van Pool Program, the Dial-A-Ride Program,
and other downtown revitalization activities. They also do not
include the labor survey and the business retention and expansion
program activities that are related to the Star City' s Program.
The aforementioned projects will consume 26 to 34 person weeks
during the remainder of 1987.
The following table describes the projects the staff
assigned and the approximate time required to complete.
1987 (May - December)
Approximate Time
Project Staff Assigned Required
Comprehensive Sign
Ordinance Amendment CP/Dir/AA/I 6-8 weeks
EAW - O'Dowd Estates CP/Dir 2-4 weeks
EAW - Meritor Development CP/I 4-6 weeks
EAW - Starwood Music Center CP/Dir 1-2 weeks
Comp Plan Amendment (to be
completed Spring 1988) CP/Dir/I/C 20-26 weeks
Zoning Ordinance Amendment
(to be completed Spring 1988) CP/Dir/I 12-16 weeks
Septic System Ordinance CP/C 4-6 weeks
Metropolitan Development
Investment Framework CP/Dir 2 weeks
Ongoing planning, zoning,
code enforcement activities CP/Dir/I 12-16 weeks
Small Cities Development
Program CP/I 8-12 weeks
Home Energy Checkup Program AA/I/C 24-30 weeks
Subdivision Plats CP/I/Dir 6-8 weeks
Variances CP/I 4-6 weeks
PUD' s CP/I 6-10 weeks
Southwest Planning Coalition CP 1-2 weeks
Total 112 - 154 weeks
Dir = Community Development Director
CP = City Planner
AA = Administrative Assistant
I = Intern
C = Consultant
Alternatives•
Much of aforementioned workload can be handled by the hiring
of one graduate student intern at $5.50 - $6.00 per hour for 26
weeks and hiring an undergraduate intern for approximately $4.00
per hour for 12 - 16 weeks. As indicated in the table above,
some of the work projects will be done with the assistance of
consultants. At this point no specific cost figures have been
attached to the consultant related activities. At such time as
the scopes of the consultant related projects are further
refined, more detail information will be presented to the City
Council for action.
The other alternative is to authorize the hiring of no
additional staff or consultants and to have the department as
best as it can with the existing staff in dealing with the
departmental workload.
Recommendation:
1. It is recommended that the City Council authorize the
advertising for and hiring of a graduate student intern in the
amount of $5.50 - $6.00 per hour for 26 weeks and the hiring of
an undergraduate intern in the amount of $4.00 per hour for a
period of 12-16 weeks.
2. It is also recommended that the City Council authorize the
advertising for and interviewing of consultants to review the City
Ordinances regulating on site sewage treatment systems and to pre-
pare amendments to the applicable ordinances. City staff will then
make a recommendation on the hiring of a consultant.
r
MEMO TO: John K. Anderson, City Administrator
FROM: John H. DeLacey, Engineering Technician
SUBJECT: 4th Avenue Reconstruction S�
Project No. 1986-3
DATE: May 14, 1987
INTRODUCTION:
Partial Estimate Voucher No. 6 for the above referenced project
requires Council approval.
BACKGROUND:
Only sod, minor concrete work, and punch list items remain to be
accomplished on this project.
ACTION REQUESTED:
A motion to authorize payment of Partial Estimate No. 6 for 4th
Avenue Reconstruction, Project 1986-3 in the amount of $10, 268.78
to S.M. Hentges & Sons, Inc.
JHD/pmp
PARTIAL ESTIMATE VOUCHER
Contract No. 1986-1 Partial Estimate Voucher No. 6
Period Ending: April 30 1987
TO: Contractor S.M. Hengtes ` eon` Inc.
—
Address P.O. Boz 212 Shakopee, MN 55379
Project Description Fourth Avenue Eg5tgnstruction From
Fillmore Street to Scott Street
1. Original Contract Amount $ 464 820.90 _
2. Change Order No. _ 1 Thru No. 2 $ 15 742.50
3. Total Funds Encumbered $ 480 563.40
4. Value of work Completed $ 490 285.37 _ Value of Work
Remaining
5. _ r Percent Retainage $ 24 514.27
$ 22.000.00
6. Previous Payments $ 455,502.32
Percent Complete
7. Deductions or Charges $ -0-
98S
8. Total 5 480 016.59
Payment Due (Line 4 - 8) $ 10.268.78
CERTIFICATE OF PAYMENT
(I, We) hereby agree that the quantity and value of work shown herein is a fair
estimate of the workcompleted to date.
CONTRAOMR �`�,:(gf, 7'SCur �"� REVIEWED BY SHAKOPEE PUBLIC
BY
UTILITIES COMMISSION
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TITLE I//Ce �Cea
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APPROVED - CITY OF SHAKOPEE 5ThVk7
I Date
Project neer Date
ItC ity Administrator Date
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MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfel d, City Engineer
SUBJECT: Mini-Bypass & T.H. 169 Bridge Project
DATE: May 11 , 1987
INTRODUCTION:
The City has been working with Mn/DOT on a cooperative effort to
construct a mini-bypass of the downtown area and a new T.H. 169
bridge . Approvals of completed engineering functions are now
being processed. When these approvals are received, the project
can advance to the next phase which is final plans and
specifications.
BACKGROUND:
At this point , the following engineering functions have been
completed:
Preliminary engineering
Traffic forecasts
Alternative selection process
Project path report
Environment assessment
Public hearings
Finding of facts
"Draft" Finding of No Significant Impact (FONSI)
"Draft" Design Study Report
Upon completion and approval of this aforestated draft documents,
the project can then be advanced to final plans and
specifications.
This project is listed on Mn/DOT' s tentative program for bid
letting in December, 1989. Mn/DOT has indicated that it will be
unlikely that they can accomplish the design efforts to continue
the project within the tentative time schedule. This is due to
the project activity within District 5 of Mn/DOT. It has been
proposed that the City and Mn/D0T continue with a cooperative
effort to complete the final design and right-of-way acquisition
so that construction can proceed at the earliest possible date.
The proposal calls for the City to design the bypass and acquire
the right-of-way for the bypass. Mn/DOT will complete the bridge
design through their central bridge design office.
Mn/DOT has consistently stated that they cannot guarantee a
specific construction date for this project without guaranteed
funds. The funding source is inplace (federal and state ) but
funds are not "earmarked" for a specific project in advance of
the project being ready to proceed with construction.
Bypass/169 Bridge
May 12, 1987
Page 2
Essentially , the project must work its way through the normal
plan development process, have plans approved, and then compete
with other projects for funds. Mn/DOT has verbally stated that
the project will proceed but the state cannot enter into a
contract with the City.
Short of entering into a contract, Mn/DOT has agreed to enter
into a "Revised Memorandum of Understanding" as per the attached
April 27, 1987 correspondence. This is a revision of an earlier
November 4 , 1985 memorandum of understanding which had very
general language regarding the City' s $1 .9 million participation.
The following is a brief description of the enumerated conditions
and commitments of the "understanding":
1 . Self-explanatory.
2. The City funded the engineering functions already
completed at a cost of approximately $170 , 000 . 00 ,
including staff time.
3. The City will obtain all necessary right-of-way for the
bypass project and fund the cost of the right-of-way.
4 . The City will fund the cost of the bypass roadway
design at an approximate cost of $160 ,000.00, including
staff time.
5 . Mn/DOT assures the design of the bridge will be
completed in time to accommodate the tentative
December, 1989 bid letting. Staff felt this was an
important point to assure that a delay on the bridge
design would not occur and delay the entire project.
6 . This section assures that the project will reflect all
the design elements discussed in the preliminary
engineering. In effect, this section should avoid the
possibility of a scaled back project in the event that
highway funds become tight.
T. This section assures that costs borne by the City for
preliminary engineering. right-of-way acquisition and
final engineering is considered part of the City' s $1 .9
million participation in this project.
Mn/Dot has also indicated that they want the City to conduct a
consultant selection process for hiring a consultant on this
project . They agreed to assist in the scope of services
advertisement and the selection process itself.
RECOMMENDATION:
It is my opinion that this "Revised Memorandum of Understanding"
will set the tone for continued progress on this project. The
commitments of each party are clearly defined and will assist in
l6 �
Bypass/169 Bridge
May 12, 1987
Page 3
future administration of this project. I recommend that Council
authorize the execution of the " Revised Memorandum of
Understanding".
If Council has a problem with conducting a consultant selection
process, that should be noted prior to executing the agreement.
At this point, the selection process is not a negotiable item.
If the Cit feels strongly that Barton-Aschman should design this
project without following the process, this issue could be
discussed further with Mn/DOT.
REQUESTED ACTION:
Move to authorize John Anderson, City Administrator, to execute
the April 27 , 1987 "Memorandum of Understanding" with the
Minnesota Department of Transportation.
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PROJECT
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Minnesota Department of Transportation
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Transportation Building, St. Paul,MN 55155
Ftir yd'
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April 27, 1987 Pone 296-3051
Mr. John Anderson, Administrator
City of Shakopee
129 E. First Avenue
Shakopee, MN 55379-1376
Re: C.S. 7009 (T.H. 169)
At Jct. T.H. 101 and
Bridge No. 4175
"Revised Memorandum of Understanding"
Dear Mr. Anderson:
On November 4, 1985 a Memorandum of Understanding showing the
Mn/DOT committment to the above referenced project was signed and
sent to the City of Shakopee. From that date up to the present,
there have been changes and additions as to that originally
agreed to by the involved parties. These changes and additions
along with a brief summary of the original committments are as
follows:
1. That the City has a committment of $1.9 million to this
project.
2. That the City has paid for the preliminary design of this
project.
3. That the City will purchase the right of way for this
project.
a. That said right of way will include all lands necessary
for this project south of the Minn. River within the
limits as set forth by the Pin/DOT staff approved Layout
No. S.P. 7009 and that all R/W procedures shall conform
to FHWA Stds.
4. That the City will proceed with and fund the final roadway
design for this project.
5. That Mn/DOT accepts the responsibility to fund and design
the replacement of Bridge No. 4175 over the Minn. R. in
relationship with this project to accommodate a Dec. 1989
bid letting.
An Equal Oppanuaiiy Employer
Mr. John Anderson
April 27, 1987
Page 2
6. That the project designs be consistent with the approved
layout, PPR/EA and LDSR for this project.
7. That the remaining city funds available from the $1. 9
=ion minus items f2, 3 s 4 above be the city' s lump sum
share for local construction costs.
This letter serves as Mn/DOT's committment to the City of
Shakopee on this project.
Sincerely,
(Mn/DOT Committment) City of Shakopee Committment
W. M. Crawfor L, P. E. John Anderson
District Engineer / City Administrator
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Urban Corp Work-Study Agreement
DATE: May 14, 1987
Introduction
Attached is an agreement with the Urban Corps for work-study
students.
Background
This program is for a ten week period, maximum is $6.75/hour of
which we would be responsible for 40% which would be a cost to us
of $1,080.00 or we can use the stipend program at $30.00/week.
Over the last four years the City has used the stipend program
and not the hourly program and that is the program we would
continue to use.
No one has contacted us regarding employment; however, should we
have someone this year who is interested and had a background
fitting our needs, I would ask for your approval to hire them
outlining the tasks we would have them working on. Entering this
agreement now merely qualifies us to become a part of the program
should we decide at some time to take advantage of it and
budgeted funds by available.
Recommended Action
Authorize proper City officials to enter into an agreement for
participation in Urban Corps Program between the City of
Minneapolis and the City of Shakopee for the period July 1, 1987
to June 30, 1988.
JKA/jms
1987 - 1988
AGREEMENT FCR PARTICIPATICN IN URBAN Ca1PS PRCGRAM
BETWEEN CITY CF MINNEAPQ.IS AND
THIS AGREEMENT is entered into this day of 19
by and between the City of Minneapolis (herein called -Urban
in0called
and
"Agency").
WHEREAS, the above named Agency, a public organization or private
non-profit tax-exempt organization, desires to participate in the Twin City
Area Urban Corps and in consideration for the assignment of Urban Corps student
interns to the Agency, we do hereby agree to the following terns and
conditions:
1. The Urban Corps shall have the right to approve or reject requests for
student interns submitted by this Agency upon forms provided for that
purpose by the Urban Corps.
2. The Agency will accept a student as an intern by completing and signing the
Assignment section of the student's Urban Corps application form.
3. The Agency shall utilize such students as may be assigned to it in
accordance with the specifications set forth in its written request to the
Urban Corps, and shall immediately notify the Urban Corps of any change in
nature of assignment, duties, supervisor or work location.
4. The Agency shall provide such students as nay be assigned to it with a safe
place to work and with responsible supervision.
5. The Urban Corps shall have the right to inspect - the work being performed by
such students as may be assigned to the Agency, and shall have the right to
interview such students and their supervisors.
6. The Urban Corps shall have the right to require such students as may he
assigned to the Agency to attend such general or special meetings, or to
appear at the Urban Corps office, individually or as a group, as shall he
necessary for the proper functions of the program.
7. In accordance with the requirements of Federal and State law, work
performed by such students as may be assigned to the Agency shall:
a. Be in the public interest;
b. Not result in the displacement of employed workers or impair existing
contracts for services;
c. Not involve the construction, operation or maintenance of so much of
any facility as is used, or is to be used, for sectarian instruction or
as a place of religious worship; and
d. Not involve any partisan or nonpartisan political activity associated
with a candidate, or contending faction or group, in an election for
public or party office.
S. The Agency shall require such students as may be assigned to it to submit
tine reports and follow such other procedures as may be established by the
Urban Corps.
9. The Urban Corps shall have the right to remove any student assigned to the
Agency from said assignment and from the Agency at any time for any reason
without prior notice, and the Urban Corps shall not be obligated to replace
said student.
10. The Agency shall have the right to remove any student assigned to said
Agency at any time with prior notice given to the student and the Urban
Corps.
11. The Agency warrants that it is in compliance with the provisions of the
Civil Rights Act of 1964 (P.L. 88-352, 78 Stat. 252), and Minnesota
Statutes Section 181.59 and Minneapolis Code of Ordinance, Chapter 139 and
141, where applicable.
12. The Agency shall indemnify, protect and hold harmless the Urban Corps from
all claims, causes or actions which may result from the assigncents of
students to the Agency.
13. The Agency shall obtain at its own expense Worker's Compensation insurance
(or shall be self-insured under State Law) for such students as may be
assigned to it under this Agreement.
14. The Agency shall pay to the Urban Corps 40% or other percentage figure as
agreed upon by identifying the percentage figure on the student's Urban
Corps application form of the gross compensation earned by such students
assigned and accepted by the Agency under a Federal or State program. The
Urban Corps will bill the Agency, in accordance with bi-weekly payroll
periods, for its proper share of the compensation of such students as may
have been assigned to the Agency and performed work during said period.
Student hourly rates are set forth in Section 14(a) and 14(b) of this
Agreement.
a. &wrly compensation for students will be set at minimum rates of $5.75
per bour for entering freshmen through receipt of a Bachelor's degree,
and $6.75 per hour for graduate students; other agreed upon hourly
compensation rates not to he below the specified rates in 14(a); or
other rates for Urban Corps student interns as established by the City
of Minneapolis, through a salary ordinance replacing current minimum
rates.
b. A graduate student is defined for purposes of this Agreement as one who
has received a B.A., B.S., or equivalent degree or is enrolled in the
fifth year of a five year program.
15. At the election of the Agency, the Urban Corps shall place students to
intern under a Stipend program. This option will be specified in the
Assignment Form which the intern's Agency supervisor must sign before
commencement of the internship. The Stipend rate which the Agency shall
pay the Urban Corps is $30.00 per week for each week the student works.
16. At the election of the Agency, the Urban Corps shall place interns for whom
the Agency will pay the intern's total compensation plus an additional ten .
percent (10%) for administrative costs. This option will be specified in
the Assignment Form which the intern's Agency supervisor must sign before
commencement of the internship. Agency rates for said option are set forth
in Section 16(a) and 16(b) of this Agreement. -
a. Agency rates for students will be set at minimum rates of $6.33 per
hour for entering freshmen through receipt of a Bachelor's Degree, and
$7.43 per hour for graduate students; other agreed upon hourly
compensation rates not to be below specified rates in 16(a); or other
rates for Urban Corps student interns as established by the City of
Minneapolis through a salary ordinance replacing current minimum rates.
b. A graduate student is defined for purposes of this Agreement as one who
has received a B.A., B.S., or equivalent degree or is enrolled in the
fifth year of a five year program.
17. To comply with P.L. 99-272, the agency shall pay to the Urban Corps, for
students receiving an hourly salary according to the rates specified in
Section 14(a) and 14(b), Section 16(a) and 16(b), an additional 1.5% or
other percentage figure as agreed upon by identifying the percentage figure
on the student's Urban Corps application form of the gross compensation
earned by such students assigned to and accepted by the agency after April
1, 1986.
18. Performance under this contract shall commence on July 1, 1987 and
terminate on June 30, 1988 unless amended in writing as mutually agreed
upon by both the Agency and the Institution; however, either party may
terminate upon sixty (60) days written notice.
Based upon the statements and affirmations made by the Agency through the
above document, the Urban Corps hereby agrees to the assignment of students to
said Agency, in accordance with said document and the applicable laws and
regulations.
CITY CF MINNEAPCLIS AGENCY
Mayor Name
ATTEST:
Address
City Cleric
COUNTERSIGNED City State Zip Cade
By
City Finance Officer Title
Approved as to Legality: By
Title
Attest:
Assistant City of Minneapolis Attorney
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Platto & Associates /0j0
Attorneys at Law
218 Pine street
P.O. Box 257
Chaska, Minnesota 55318
William j. Platto Telephone
Nancy C. Platfo May 18, 1987 672-448-2005
Ms. Judith S. Cox
Clerk, City of Shakopee
Shakopee City Hall
Shakopee, MN 55379
RE: AUSTIN STREET VACATION
INTERESTED PARTIES:
1) ALBERT $ LORRIE DU BOIS: Lot 34, Block 2, JEJ 2nd Addition
2) JAMES HAUER: Lot 5, Block 1, Hauers 2nd Addition
Dear Ms. Cox:
Pursuant to last week's joint meeting between Jon Anderson, Ken Ashfeld, and yourself
on behalf of the City and the above parties, I wish to advise you that the DuBois and
Mr. Hauer are in agreement as to the manner in which the above street vacation will
be mutually beneficial to all. The purpose of this letter is to outline the procedure
acceptable to the interested and adjoining land-owners.
I understand that you have placed the matter on the agenda of the City Council meeting
scheduled for Tuesday, May 19, 1987. If you desire, both parties could attend to answer
any questions. As I advised you, I would like to formalize an agreement between the
DuBois and Mr. Hauer documenting the obligations between themselves arising out j
of this matter. I anticipate that this will be signed today. If the agreement between
the parties causes any changes in the procedure setforth herein, I will notify you prior
to the time when you will submit the same to the council for their consideration.
To begin with, if the City agrees with the cost sharing arrangements associated with
the restoration work as hereafter setforth, I understand that the City will:
1. Vacate that part of Austin Street lying Southerly of a line running from
the Northeasterly corner of Lot 34, Block 2, JEJ 2nd Addition to the
Northwesterly corner of Lot 5,.Block 1, Hauers 2nd Addition. The vacation
will be in accordance with Minn. Stat §412.851 on the council's own motion.
If you feel a joint petition by the adjoining land-owners is necessary,
please let me know.
2. The City's Resolution shall, in accordance with Minn. Stat. §160.29, define
the rights to be maintained by the City concerning the utility easement
rights presently existing in the portion of the street to be vacated. I
understand from conversations with city engineer, Ken Ashfeld that
the City will need to maintain utility easements for the existing fire
hydrant and water and sewer lines. Mr. Ashfeld believes that the entire
road to be vacated will necessarily be covered in the easement rights
with one exception. Mr. Ashfeld agrees that easement rights can be
-2-
ff
released as to that part of the street to be vacated which lies Easterly
and adjacent to the existing Easterly line of the DuBois property and
which lies Westerly of a line drawn parallel within 10 feet Westerly of
the existing waterline and which also lies Southerly of a line drawn
at a right angle to the Easterly DuBois lot-line and 10 feet Southerly
of the existing fire hydrant. I believe the above description will enable
the proper language to be inserted in the Resolution.
For your reference, the Vacation Resolution in accordance with the above statute
will, by law, establish Fee Title in Mr. & Mrs. DuBois subject to the easement rights
retained therein. In the agreement to be formalized between the DuBois and Mr. Hauer,
the DuBois will, thereafter, deed a portion of the vacated street subject to the easement
rights retained to Mr. Hauer which I assume Mr. Hauer will want consolidated with
Lot 5 as above described. If the City has any requirements to approve the Lot
consolidation please let me know. In return for the DuBois' conveyance of a portion
of the street to be vacated, Mr. Hauer is basically agreeing to share the entire costs
of the restoration necessary with the City according to the allocation and procedure
hereafter setforth.
Concerning the restoration work and the cost allocation thereof, I refer your attention
to the planning memo with attachments forwarded by Ken Ashfald, City Engineer,
to yourself and dated April 20, 1987. As above setforth, the costs indicated will be
born by the City and Mr. Hauer without any cost allocation to Mr. & Mrs. DuBois.
It is contemplated that Mr. Hauer will perform the restoration work as the general
contractor of the City, according to city plans and specifications and according to
a formal bid to be submitted. I understand from Jon Anderson that the contract can
be accomplished by direct negotiation rather than through formal bids. Nevertheless,
if the City does require formal bids, I feel confident that Mr. Hauer's bid would be li
acceptable, a fact which becomes evident in the foregoing comments.
I am attaching as EXHIBIT A my understanding of the cost estimates which Mr. Hauer
will agree to submit. The Exhibit is a revision Mr. Ashfeld's attachment to his April 20,
1987 memo. As indicated therein one additional cost has been added for the new curb
and gutter necessary; which cost was omitted in Mr. Ashfeld's original estimates.
Mr. Hauer's proposal for sharing the total cost estimate of $8,327.00 is basically by
allocating the costs to the City for all work in the street area of the street lying
Northerly of the portion to be vacated, i.e., the road costs necessary to dig up the
road, to repair and relocate the catch basins and to repair the road. The costs for
the work within the area of the street to be vacated will be born by Mr. Hauer. The
actual cost allocations are proposed as follows:
l6f
-3-
CITY OF SHAKOPEE
ITEM AMOUNT
1. Remove Catch Basins, and
2. Remove 12" RCP ......................................................... $ 500.00
5. Install C.P. Catch Basins ............................................... $ 1,200.00
6. 12" RCP ...................................................................... $ 1,740.00
8. 2341 Bituminous Patching ............................................. 1,100.00
TOTAL Cost Estimate to the City ............................ $ 4,540.00
JAMES HAUER
ITEM AMOUNT
3. Remove Curb ...::......................................................... $ 837.50
4. Remove Pavement and Base ......................................... 1,057.50
7. CL-5 ........................................................................... 532.00
9. Restoration (Topsoil and Seed) ...................................... 800.00
10. Installation of New Curb and Gutter, estimated 70'
at $7.00 per foot ....................................................... 560.00
HAUER'S Cost Estimate ......................................... $ 3,787.00
TOTAL COST ESTIMATE ......................................_.._...... $ 8,327.00
The following comments concerning the above allocations are
necessary:
1. For Items Nos. 1 and 2, Mr. Hauer's bid will be firm, he will perform
the work and the City's cost will be fixed.
2. For Items Nos. 5, 6, 79 8, and 10, Mr. Hauer will subcontract the work
out to third parties on bids. Any change from the cost estimate, whether
an increase or a decrease, will be adjusted so that each party benefits
or incurs 50% of the estimated and actual cost differential. The purpose
of this provision is to provide the incentive for Mr. Hauer as the general
contractor to receive the lowest bid possible.
16F
-4-
3. For Items Nos. 3, 4, and 9, Mr. Hauer will perform the work himself
and the cost to the City, to be paid Mr. Hauer as general contractor,
will be fixed.
I believe the foregoing constitutes the information necessary for the City Council's
consideration of the matter. From my comments, I do not believe that the actual
agreement between Mr. & Mrs. DuBois and Mr. Hauer needs to be submitted to the
city. Please call me if you have any questions regarding the proposed procedure or
if you desire the parties to be available at the council meeting.
Very tru�y your
William J. P at o
WJP:dms
cc: Al & Lorrie DuBois
Jim Hauer
I
/6
EXHIBIT A
ITEM UNITS UNIT PRICE AMOUNT
1. Remove Catch Basins, 2 Ea.
2. Remove 12" RCP 90 L.F. $ 500.00
3. Remove Curb 335 L.F. $ 2,50 837.50
4. Remove Pavement & Base 705 S.Y. 1.50 1,057.50
5. Install C.P. Catch Basins 1 Ea. 1,200.00 1,200.00
6. 12" RCP 58 L.F. 30.00 1,740.00
7. CL-5 76 Ton 7.00 532.00
8. 2341 Bituminous Patching 22 Ton 50.00 1,100.00
9. Restoration (Topsoil & Seed) 0.2 Ac. 4,000.00 800.00
10. Installation of New Curb & Gutter 80 Ft. $7/foot 560.00
TOTAL ESTIMATED COST ............................................... $8,327.00
RESOLUTION NO. 2733
A RESOLUTION VACATING AUSTIN STREET SOUTH OF DAVIS COURT,
ACCORDING TO THE PLAT OF JEJ 2ND ADDITION TO THE CITY
OF SHAKOPEE, SCOTT COUNTY, MINNESOTA
WHEREAS, it has been made to appear to the Shakopee City
Council that that part of Austin Street lying south of Davis
Court within the plat of JEJ 2nd Addition no longer serves any
public interest or use save and except for the installation and
maintenance of public utilities; and
WHEREAS, a public hearing to consider said vacation was held
in the Council Chambers of the City Hall in the City of Shakopee
at 8:15 p.m. on May 5, 1987; and
WHEREAS, two weeks' published notice has been given in the
Shakopee Valley News and posted notice has been given by posting
such notice on the bulletin board on the main floor of the Scott
County Courthouse, on the bulletin board in the Shakopee City
Hall and on the bulletin board at the First National Bank of
Shakopee; and
WHEREAS, all persons desiring to be heard on the matter were
heard at the public hearing in the Council Chambers in the City
of Shakopee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. That it finds and determines that the vacation herein-
after described is in the public interest and serves no
further public need as a street,
2. That all that part of Austin Street lying south of
i Davis Court lying within JEJ 2nd Addition, Scott
County, Minnesota be, and the same hereby is vacated.
3 . That the City reserves, however, to the City of
Shakopee its licensees and franchise holders a
perpetual easement on, under and over the said vacated
street for utilities with the right to install,
! maintain, repair, lay and relay the utilities by the
City, its franchisees and franchise holders; as well as
a perpetual easement for trail access.
i
4. After the adoption of the Resolution, the City Clerk
shall file certified copies hereof with the County
I Auditor and County Recorder of Scott County.
1
i
I
i �
--- _ _
Resolution No. 2733 ---'-_---- - '�
Page Two
Adopted in Adj . Reg. Session of the City Council of the City
of Shakopee, Minnesota held this 19th day of May, 1987.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 1987.
City Attorney
Ila
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Ordinance No. 217, Amending City Code Chapter 9
Entitled "Parking Regulations"
DATE: May 15, 1987
Introduction and Background
At the May 5, 1987 Council meeting staff was directed to prepare
the necessary ordinance changing the hours calendar parking would
be in effect from 12:01 A.M. to 8:00 A.M. to 2:00 A.M. to 6: 00 A.M.
Attached is Ordinance No. 217 prepared by the City Attorney.
Recommended Action
Offer Ordinance No. 217, An Ordinance of the City of Shakopee,
Minnesota, Amending Shakopee City Code Chapter 9 entitled
"Parking Regulations" by Changing Parking Hours on Streets
between November 15 and April I of each Year and by Adopting by
Reference Shakopee City Code Chapter 1 and Section 9.99 which
among other things contain penalty provisions, and move its
adoption.
JSC/jms
ORDINANCE NO. 217
Fourth Series
An Ordinance of the City of Shakopee, Minnesota, Amending Shakopee
City Code Chapter 9 entitled "Parking Regulations" by Changing
Parking Hours on Streets between November 15 and April 1 of each
Year and by Adopting by Reference Shakopee City Code Chapter 1
and Section 9.99 which among other things contain penalty provisions
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS:
SECTION I• Repeal
Subd 2 of Section 9.50 of the Shakopee City Code is hereby repealed.
SECTION II: New Parking Hours established by addition to Sec 9.50 as follows:
Subd 2 Between November 15th and April l,inclusive, parking is prohibited
on the West and South sides of street or avenues on odd numbered days for
the day beginning at 2:00 A.M. and until 6:00 A.M. ; and on the East and North
sides of Streets or avenues on the even numbered days for the day beginning
at 2:00 A.M. and until 6:00 A.M.
SECTION III: Penalty
Shakopee City Code Chapter 1 entitled "General Provisions and Definitions"
applicable to the entire City Code including penalty for violation and Section 9.99
entitled "Violation a Misdemeanor or Petty Misdemeanor" are adopted in their
entirety by reference as though repeated verbatim herein.
SECTION IV: When in force and effect
After. the doption, signing and attestation of this ordinance it shall be
published once in the official newspaper of the City of Shakopee and shall be in
full force and effect on and after the date following such publication.
Adopted in . session of the City Council of the City of Shakopee,
Minnesota held this _day of 1987.
ATTEST: Mayor of the City of Shakopee
City Clerk
Prepared and approved as to form this
day of y, 1987.
Julius A. Coller, II, City Attorney
I..
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Agreement With School District on Operation
of a Jointly Sponsored Recreation Program.
DATE: May 12, 1987
INTRODUCTION AND BACKGROUND:
On April 7th, 1987 Council passed a motion authorizing the
appropriate city officials to execute an amended agreement dated
April 13, 1987 between the City of Shakopee and Independent
School District No. 720 concerning the operation of a jointly
sponsored recreation program. The agreement provides for its
execution pursuant to the authority granted by resolutions
adopted by the respective governmental units. The attached
resolution authorizes property city officials to sign the
agreement.
ALTERNATIVES•
1) Adopt Resolution No. 2731.
2) DO not adopt Resolution No. 2731.
RECOMMENDATION: '
Alternative No. 1, adopt resolution.
ACTION REQUESTED:
Offer Resolution No. 2731, A Resolution Authorizing Execution of
an Agreement Between the City and the School District for the
Operation of a Jointly Sponsored Recreation Program, and move its
adoption.
JSC/pss
Resolution No. 2731
A Resolution Authorizing Execution of an Agreement
Between the City and the School District for the
Operation of a Jointly Sponsored Recreation Program
_________________________________________________________________
WHEREAS, the Independent School District No. 720 is
organized for the purpose of providing public school education,
including at its discretion, public evening, adult and continuing
education programs and associated recreation program within its
geographical boundaries; and
WHEREAS, the City of Shakopee is authorized to, and does, in
cooperation with the said School District, provide recreation and
civic programs for citizens within its geographical boundaries;
and
WHEREAS, on April 21, 1954, Ordinance No. 129 was approved
establishing a joint recreation board and defining its powers and
duties; and
WHEREAS, on December 31, 1978, and amended on April 14, 1981
an agreement was entered into between independent School District
No. 720 and the City of Shakopee Providing for the establishment
and operation of a jointly sponsored Community Education and
Recreation Program, and
WHEREAS, it is the mutual desire of the parties to update
and revise the said agreement.
NOW THEREFORE BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL
that the proper city officials are hereby directed and authorized
to execute the attached agreement between the City of Shakopee
and independent School District No. 720 concerning the operation
of a jointly sponsored Recreation Program.
Adopted in session of the City Council of
eeMinnesota held the City of Shakop , d this day of
1987.
ATTEST: Mayor
City Clerk
Approved as to form this
day of 1987.
City Attorney
MEMO TO: John K. Anderson, City Administrator ilC
FROM: Ken Ashfeld, City Engineer I
SUBJECT: 10th Avenue Overlay Project/ •"
DATE: May 12, 1987
INTRODUCTION:
A variance of required street width was obtained from Mn/DOT for
the 10th Avenue Federal Aid Urban (FAU) overlay project. Mn/DOT
requires a resolution holding the state harmless from that
variance action.
BACKGROUND:
Plans and specifications are being reviewed by the State of
Minnesota for Federal Highway Administration (FHWA) authorization
to let bids. The existing roadway width is 64 feet and the
required width for state aid is 66 feet.
By adoption of Resolution No. 2698 the City requested a 2 foot
variance to the requirements (see attachment) . That variance
request was approved by the Commissioner of Transportation as per
his attached April 13, 1987 letter. It is the standard practice
of the state to require a resolution of Council holding the state
harmless due to the variance action. Tenth Avenue is a local
street under the jurisdiction of the City . Any involvement with
Mn/DOT is relative to receiving state aid and/or federal aid.
Attached is Resolution No. 2727 drawn up by Jack Culler as
required by Mn/DOT. Note that in Jack' s May 6 , 1987 letter, he
questions whether the avoidance of the cost of the additional 2
feet is worth the indemnity to the State. I have calculated the
cost of widening 10th Avenue to the required 66 feet width, as
follows:
Storm Sewer Reconstruction $ 32,000.00
Removals $ 62,500.00
Excavation $ 23,100.00
Curb 6 Gutter $102,000.00
Bituminous $ 38,000.00
Sod $ 9.000.00
TOTAL COST $266,600.00
The total estimated project cost as proposed is $307 ,298.60.
Alternatives:
1 . Adopt Resolution No. 2727 and finance the project with state
aid and federal aid.
10th Avenue Overlay
May 127 1987
Page 2
2. Do not adopt Resolution No. 2727 and either drop the project
from further consideration or finance the project with
pavement preservation funds.
RECONNENDATION:
Adopt Resolution No. 2727
REQUESTED ACTION:
Offer Resolution No. 2727 , A Resolution Granting a Variance
Request to Permit a Street Width of 64 Feet with Parking on Both
Sides Instead of the Required Street Width of 66 Feet with
' Parking on Both Sides and an Agreement of Indemnify, and move its
adoption.
KA/pmp
JOTHAVE
RESOLUTION NO. 2698
A RESOLUTION REQUESTING THE MINNESOTA COMMISSIONER
OF TRANSPORTATION TO GRANT A
TWO FOOT WIDTH VARIANCE IN THE
IMPROVEMENTS OF 10TH AVENUE (FAU 5060)
FROM CSAH 17 TO T.H. 300
Be it resolved that the Commissioner of Transportation be
hereby requested to grant a variance of Minnesota Rule for State
Aid Operation, Chapter 8620.9919.
Adopted in ' fl0 - session of the City Counc' 1 of the
City of Shakopee, Mi,ginesa, held this /nR day of h / , 19
7 J/J
Mayor of the City of Shakopee
ATTEST: 7 ` P �//� /
C)JI-J4 J . l /Vi
CitClerk
Approved ,as to form this /0
day of L7, 19 4Z•
City -,.t orney
ATTACHMENT TO CITY OF SHAKOPEE
RESOLUTION NO. 2698
SUPPLEMENTAL DATA
FOR
VARIANCE REQUEST
1 . Index Man - Attached.
2. Typical Section - Attached.
3. Reasons for Reouest - 10th Avenue was constructed
segmentally over a period of years to State-Aid standards at
the time of construction. At this time, it would be very
costly to reconstruct in order to widen from 64 feet to 66
feet. It is therefore proposed to resurface the existing 64
foot width . Parallel parking on both sides has been a
feature of 10th Avenue since its original construction.
4. Resulting Impacts - Impacts resulting from the variance in
width would be unchanged from the Project Development Report
and Location and Design Study Report.
5. Effectiveness of the Proiect in Eliminating an Existing and
Proiected Deficiency in the Transportation System - The
present pavement structure is showing signs of distress in
the pavement section such as aligated cracking, rutting, and
severe pavement erosion. The proposed improvement would add
an additional 1 .50 inches of bituminous surfacing to provide
increased pavement strength and improved serviceability
This would not only safeguard the City' s investment but will
extend the service life of the facility a minimum of 15
years.
6. Effect on Adiacent Lands - None.
7. Persons Affected - None by the Variance.
R. Safety Considerations - A two foot width variance would not
be detrimental to the safety of pedestrians, bicyclists, the
motoring . public or fire, police, and emergency units.
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64'
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BITUMINOUS OVERLAY
\ EXIST. 4° BIT. PAVEMENT
- EX!ST. SASE MATERIAL (DEPTH VARIES)
10th AV---, . ►YPICA► SECTION
�NNE�4
Minnesota
eDepartment of Transportation
,�o t
Transportation Building
;FtiTP 2 o F St. aul, Minnesota 55155
OF rn
Office of Commissioner 16121 24, 3000
April 13, 1987
Ken Ashfeld
Shakopee City Engineer
129 E. 1st Avenue
Shakopee, Minnesota 55379
In reply refer to:
Request for Variance
Dear Mr. Ashfeld:
Upon the advice of a Variance Committee appointed expressly for the
purpose of recommending to me the validity of the City of Shakopee's
request for a variance from the Minnesota Rule 8820.9919 so as to permit
a street width of 64' with parking on both sides instead of the required
street width of 66' with parking on both sides, I hereby grant the variance.
The variance is conditional upon receipt of a resolution by the City
Council of the City of Shakopee that indemnifies and holds harmless the
State of Minnesota and all its agents and employees of and from any
and all claims , demands, actions or causes of actions of any nature or
character arising out- of or by reason of in any manner, the resurfacing of
MSAS 105 (10th Avenue) from Tyler Street to CSAH 17 in any other manner
than as a 66' wide street with parking on both sides in accordance with
Minnesota Rule 8820.9919 and further agrees to defend at their sole cost
and expense any action or proceeding for the purpose of asserting any claim
of whatsoever character arising as a result of the granting of this variance.
Sincere
ab
LEONARD W. LEVINE
Commissioner
An£quo!Opportunity Employer
ci
JULIUS A.COLLER, II
' .eneAeE
w ArronNEY AT LAw
SHAKOPEE,MINNESOTA
683Z9
May 8, 1987 RECEIVED
MAY — 81987
CITY OF SHAKOPEE
Mr. Ken Ashfeld
Shakopee City Engineer
129 East First Avenue
Shakopee, Minnesota 55379
Dear Mr. Ashfeld:
Enclosed is a Resolution that you requested as a result of a letter
you received from Minnesota Department of Transportation under date
of April 13, 1987,
I am wondering whether the 2 foot reduction in the street is worth
what they are requiring of the City,namely, protecting the State
against any and all claims. of any kind, nature and description.
Maybe you ought to take another look at this.
In any event, here is the resolution.
Very truly yours,
Julius'r.—Coller, II
Shakopee City Attorney
JAC/nh
Enc,
i
RESOLUTION NO. 2727
A Resolution Granting a Variance Request to Permit a Street Width
of 64 feet with Parking on Both Sides Instead of the Required Street
Width of 66 Feet with Parking on Both Sides and an Agreement to
Indemnify
iWHEREAS, The City of Shakopee has requested a Variance for street sxrfsce
from Minnesota Standard Procedure for 66 foot street with parking on both sides
to a 64 foot street with parking on both sides for Tenth Avenue from Tyler Street
to CSAH 17 , and
WHEREAS, the Department of Transportation of the State of Minnesota has required
an application for variance as herein described.
! THEREFORE, BE IT RESOLVED, By the Shakopee City Council in meeting assembled
that the Council in behalf of the City requests a variance on Tenth Avenue from
Tyler Street to CSAH 17 reducing the street width to 64 feet with parking on both
sides instead of the required width of 66 feet with parking on both sides, and
BE IT FURTHER RESOLVED, In line with the Minnesota Department of Transportation
requirements and support of the above request for a variance, the Shakopee City
Council in behalf of the City of Shakopee agrees to indemnify and hold harmless
the State of Minnesota and all its agents and employees of and from any and all
claims, demands, actions or causes of action of any nature or character arising
out of or by reason of in any manner, the resurfacing of MSAS 105 (10th Avenue) from
Tyler Street to CSAH 17 in any other manner than as a 66 foot wide street with
parking on both sides in accordance with Minnesota Rule 8820.9919 and further the
Council binds the City to defend at its costand expense any action or proceeding
for the purpose of asseting any claim of whatsoever character arising as a result of
the granting of this variance.
Passed in session of the Common Council of the City of Shakopee,
held this day of , 1987.
ATTEST: Mayor of the City of Shakopee
Prepared and approved as to form this 6th day of
City Clerk May, 1987. ��1
lld
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer !
SUBJECT: VIP Sanitary Sewer Extension; ��•
C.R. 17 to C.R. 79
DATE: May 11 , 1987
INTRODUCTION:
The developer of Canterbury Estates, Meritor Development, has
submitted a petition, signed by the deed holder of the property,
for extension of the VIP Sanitary Sewer.
BACKGROUND:
The VIP sanitary sewer currently terminates at County Road 17.
The Canterbury Estates preliminary plat lies approximately 1200
feet west of C.R. 17 and adjacent to C.R. 79. (See Attachment)
The entire area within the preliminary plat, as well as areas
between the plat and C.R. 17 will be served by the VIP sewer.
The petitioner owns property in excess of the 35% of proposed
assessed area as required for a petition initiated improvement.
It appears that trunk costs of the petitioned improvement would
be applied to properties within Jackson Township (i.e. , the
pipe will be sized to accommodate sewage flows from areas between
C. R. 79 and C.R. 15) . Since the City cannot assess properties
outside the City, this cost would become a systems cost and
assessed to these properties when or if annexed.
RECOMMENDATION:
Adopt Resolution No. 2730, A Resolution ordering a feasibility
study and report on proposed sanitary sewer improvements from
C. R. 17 to C.R. 79.
REQUESTED ACTION:
Offer Resolution No. 2730 , A Resolution Declaring Adequacy of
Petition and Ordering Preparation of a Report for the Extension
of the VIP Sanitary Sewer from County Road 17 to County Road 79
and move its adoption.
KA/pmp
VIP
_ 1
` old
r 7q
22
7.1 N
cc
Date
We, the undersigned, owners of the following described real
property, abutting on the proposed improvement and benefitted
thereby, hereby petition the City Council of the City of Shakopee,
for the following public improvements:
o.J nF T►tE y1p. TEuurc Siw -r�Q.Y SEwgst
on 13M Stree tjQA�venu between /y LL c« -- CGyhrk 1-7)
and Ste Avenue, and request that the same
be made during the year -/�.
In making this petition the undersigned understands that the
City of Shakopee, its agents or employee cannot guarantee the
amount of an assessment until a feasibility study of the improve-
ments has been prepared and accepted by City Council in accordance
with MSA Chapter 429.
PETITIONER
a
I, hereby, verify that -I circulated the above petition and that
the above signatures of the property owners and petitioners were
affixed inmypresence.
LEGAL DESCRIPTION
THE SOUTHWEST QUARTER, OF THE NORTHWEST 017ARTER OF SECTIC': 7 rl
TOWNSHIP 115, RANGE 22, SCOTT COUNTY, Ml;,FSOTt: THE SOLTHEAST
QC:ARTEF OF SAIll NORTHWEST QUARTER; THE NORTHEAST QUARTER OF THE
SOLTH-EST QUARTER OF SAID SECTION 7; THE NORTH 30 RODS OF THE
SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTIO.`:
,
ALSO THE FOLLOWING: COMMENCING AT A POINT 50 RODS NORTH AND
4; RO1*= OF THE SOUTHWEST CORNER OF SAID SECTION 7; TH!4CE
RUN\:M; ?;qF';H 90 PODS; THENCE EAST TO THE WEST LINE OF TiiF
NORTHEAST OLARTEP. OF SAID SOUTHWEST QVARTEF; THENCE. SOUTH ON
THE WEST LINE OF SAID NORTHEAST QUARTER OF THE SOUTHWEST QUARTER
AND SOUTHEAST QUARTER OF THE SOUTHWEST OUAP.TER OF SAID SECTION
7 A DISTANCE OF SO RODS; THENCE WEST TO THE PLACE. OF BEQNNING.
ALSO THE NORTH 30 RODS OF THE WEST &1 RODS OF THE SOUTHWEST
QUARTER OF SECTION 7, TOWNSHIP 115, RANGE 22, SCOTT COUNTY,
MINNESOTA-
SUB JVCT
INNESOTA.SUBJECT TO AN EASEMENT FOR ROAD AND UTILITY PURPOSES OVER,
UNDER AND ACROSS ALL THAT PART OF THE ABOVE DESCRIBED PROPERTY
WHICH LIES WITHIN THE RIGHT OF WAY OF SCOTT COUNTY ROAD 1JUMER
7?. ALSO SUBJECT TO ALL OTHER EASEMENTS AND RESTRICTIONS OF
RESOLUTION NO. 2730
A Resolution Declaring Adequacy Of Petition
And Ordering Preparation Of A Report
For The Extension Of The VIP Sanitary Sewer
From County Road 17 to County Road 79
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA:
1 . A certain petition requesting the improvement of the
extension of the VIP Sanitary Sewer from C. R. 17 to C. R . 79 ,
filed with the Council on May 19, 1987, is hereby declared to be
signed by the required percentage of owners of property affected
thereby . The declaration is made in conformity to Minnesota
Statutes, Section 429 .035 .
2. The petition is hereby referred to Ken Ashfeld, City
Engineer, and he is instructed to report to the Council with
convenient speed advising the Council in a preliminary way as to
whether the proposed improvement is feasible and as to whether it
should best be made as proposed or in connection with some other
improvement , and estimated cost of the improvement as
recommended.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of ,
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 19—.
City Attorney
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Enginee r
SUBJECT: Vacation of Roadways within Killarney Hills 11 /
DATE: May 11 , 1987 ,(/J,
INTRODUCTION & BACKGROUND:
At their April 7 , 1987 meeting, Council directed staff to prepare
the appropriate resolution for vacation of certain roadways
within Killarney Hills. Council also driected staff to prepare
an easement to Mr. & Mrs. James Hauer for access pruposes over
the vacated roadway of Sharon Parkway.
Resolution No. 2728 and 2729 provide for the vacation and
easement, respectively.
REQUESTED ACTION:
1 . Offer Resolution No. 2728 , A Resolution Vacating Certain
Public Ways, Drives, Parkways and Streets Within the Plat of
Killarney Hills Addition, and move its adoption.
2. Offer Resolution No. 2729 , A Resolution Authorizing the
Granting of an Easement Within Killarney Hills Addition and
move its adoption.
KA/pmp
KILLARNEY
RESOLUTION NO. 2728
A Resolution Vacating Certain Public Ways, Drives, Parkways and STreets
Within the Plat of Killarney Hills Addition as Hereinafter Described
WHEREAS, the Plat of Killarney Hills Addition, Scott County, Minnesota, has
been approved by the City Council of the City of Shakopee, and
WHEREAS, It has been made to appear to the Shakopee City Council that all of
the property hereinafter described no longer serves any public purpose, interest or
use, save and except, the utility easement to be retained, and
WHEREAS, Public Hearing to consider the said vacation was-held in the Council
Chambers of the City Hall in the City of Shakopee, Minnesota, on March 3, 1987,
and continued to April 7, 1987, and there closed, and
WHEREAS, Two weeks published notice of said hearing has been given in the
Shakopee Valley News and posted notice lawfully done by posting such notice on the
bulletin board on the main floor of the Scott County Court House in the City of
Shakopee, on the bulletin board in the Shakopee City Hall and on the bulletin Board
of the First National Bank of Shakopee in Shakopee, and
WHEREAS, all persons desiring to be heard on the matter were heard at the
public hearing in the Council Chambers in the City of Shakopee held as aforesaid.
NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL, as follows:
1. The Shakopee City Council finds and determines that the vacation hereinafter
described is in the public interest and that the property serves no further public
use, save and except, a utility easement which expressly is retained by the City.
2. That the following parkway, drive and public thoroughfare be and the same
hereby are vacated, to-wit: All that part of Sharon Parkway and Tyrone Drive,
except the easement for public utilities located adjacent to Lots 1 through 6, of
Block 1, Lots 6 and 7 of Block G, Lot 1 of Block 5 and Outlot E of Killarney Hills
Addition.
After the adoption,of the Resolution the City Clerk shall cause a certified
copy thereof to be recorded in the Office of the Scott County Recorder and a
copy thereof to be filed with the Scott County Auditor.
Adopted in session of the Shakopee City Council held this
day of 1987.
Mayor of the City of Shakopee.
ATTEST:
City Clerk
App��r""o""ved as to form this _day of
1987.
";?•iAttorney
is
grant to the Hauers/solely for ingress and egress to their home and not otherwise.
Said grant of right-of-way granted to the party of the second part, the survivor,
the heirs and assigns of said party forever is appurtenant to said Lot 1, Block 1,
Killarney Rills Addition.
IN TESTIMONY WHEREOF, the City of Shakopee has caused this Grant of Easement
to be executed in its corporate name pursuant to authority granted by the City
Council of the City of Shakopee, this day of 1987.
THE CITY OF SHAKOPEE
By
Mayor
By
City Administrator
By
STATE OF MINNESOTA) City Clerk
) ss
COUNTY OF SCOTT )
On this _day of , 1987, the foregoing instrument was acknowledged
before me by Eldon Reinke, Mayor of the City of Shakopee, John Anderson, City
Administrator,and Judith S. Cox, City Clerk of the City of Shakopee, the corporation
named in the foregoing instrument, and that said instrument was signed and sealed in
behalf of said corporation by authority of the Shakopee City Council.
Prepared and approved as to from
this C day of yyZoLp, 1987.
hakopee City Attorney
This instrument was drafted by
Julius A. Coller, II
211 West First Avenue
Shakopee, Minnesota 55379
RESOLUTION NO. 2729
A Resolution Authorizing the Granting of an EAsement Herein Described
WHEREAS, the City of Shakopee through the action of the Shakopee City Council
has vacated certain right-of-way in Killarney Hills Addition,and
WHEREAS, said vacation restricted the egress and ingress to and from the:.:
residence on Lot 1, Block 1, Killarney Hills Addition, according to the plat
thereof on file and of record in the office of the Scott County Recorder over and
across part of Sharon Parkway and to Eagle Creek Boulevard, and
WHEREAS, the City of Shakopee has now duly vacated that part of Sharon Parkway
and Tyrone Drive located adjacent to Lots 1 through 6, Block 1, Lots 6 and 7 of Block
4, Lot 1 of Block 5 and Outlot E of Killarney Hills Addition to the City of Shakopee,
reserving onto the City of Shakopee, however, the utility easement therein contained.
NOW, THEREFORE, This Agreement made andentered into by and between the City of
Shakopee, a municipal corporation located in the County of Scott and State of Minnesota,
party of the first part, and James Hauer and Mary Ann Hauer, his wife, of the City
of Shakopee, County of Scott and State of Minnesota, party of the second part, as
follows:
The party of the first part in consideration of the vacation of the above
described portion of Sharon Parkway and Tyrone Drive and for other good and valuable
consideration, the sufficiency of which the party of the first part does hereby
acknowledge, the party of the first part does hereby grant to the party of the
second part, their successors, their heirs and assigns, a free right-of-way over and
across the following described property for the purpose of ingress to and from
their homestead on Lot 1, Block 1, Killarney Hills Addition, Scott County, Minnesota,
as follows, to-wit: All that part of Sharon Parkway located adjacent to Lots 1
through 6 of Block 1, Lots 6 and 7 of Block 4, and Lot 1, Block 5 of Killarney Hills
Addition, reserving the easement of public utilities therein contained and said
GOAridnN Y
.,6',0( 1A E$
MEMORANDUM
TO: Mayor and Shakopee Committee Members
FR: Jack Boarman, Boarman d Assocociates
DT: May 18, 1987
RE: City Hall Status
We have for you a finalized building floor plan that includes all of the
best thinking of the Citizens Advisory Committee, staff, and consultant.
The overall plans as presented represent a very efficient office work
environment. It represents a community oriented meeting and service
center for the city of Shakopee oriented to the needs of the community
for services.
The central lobby area provides extensive counter and service space plus
community display. The public space and meeting center of the building
is accessible from the lobby and laid out to allow for various schedules
of usage. The layout for the community center of the building includes
the council chambers, a large meeting room and a smaller meeting room
all arranged to incorporate into three meeting rooms or one large
meting roan. The meeting areas will access from the main lobby as well
from a canteen and kitchen area.
This incorporates the public meeting center as a full service community
activity space for meetings, conferences, and public events. At this
evenings meeting we present the following:
A. Building Floor Plan
B. Current Cost Projection
C. Future Schedule of Events
I would ask the council to review the building floor plan, and give us
your direction, and/or approval.
As illustrated in the schedule there are a number of key events between
now and November that will require activity. We ask that you review the
schedule and give us your direction and/or approval.
The cost projection represents the potential cost that is anticipated
for the project. The tax impact represents $24.56 for a $75,000
a year household.
On behalf of the Citizens Advisory Committee we recommend a meeting
between council and the Citizens Advisory Committee the first part of
June to discuss the future efforts of the Council and the committee with
regards to this project.
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HOARNIAN.,
ASsr (1Alrs
1. SITE PURCHASE $250,000.00
($350,000 less $100,000
sale of existing)
2. BUILDING CONSTRUCTION $1,345,000.00
First Level 17,220 @ $70 = $1,205,000
Basement Level 4,000 @ $35 = $140,000
3. BUILDING EOUIPMENT $120,000.00
4. SUBTOTAL: $1,465,000.00
S. CONTINGENCY $60,000.00
6. CONSULTANT FEE $121,000.00
7. BOND d LEGAL $40,000.00
8. SUBTOTAL: $221,000.00
9. TOTAL COST: $1,936.000.00
10. LESS BUILDING FUND ($500,000.00)
11. BOND REFERENDUM AMOUNT $1,436,000.00
12. TAX IMPACT *
(On 75,000 Market Value Home = $24.56) 1.67 Mills
* Needs to be confirmed by BOND COUNSEL
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