Loading...
HomeMy WebLinkAbout02/03/1987 MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-Agenda Informational Items DATE: January 29 , 1987 1 . The City Hall Building Committee will be meeting on January 29 , 1987 . This will be our organizational meeting and we currently have 25 names that have been recommended by Councilmembers. This is probably our last opportunity to submit any additional names, so please get them to me by Tuesday night' s meeting. Attached is the list of citizens volunteering to serve on the Building Committee. We will be instructing all committee members that the focus of our effort will be on the space needs and cost, not the siting of the structure. 2 . The Chamber ' s Shakopee Valley Convention and Visitors Bureau has been meeting regularly. The Bureau hopes that the Governor will be making an announcement shortly endorsing the Bureau' s winter games proposal. The Bureau and Chamber are also working feverishly on floor plans for a new Chamber office and Convention/Visitors Bureau to replace the small information booth in Memorial Park. The formal presentation to City Council will probably come at the February 17th meeting after the full Chamber reviews the proposal. The Chamber is currently planning to ask City Council to lease them the land for the structure much as Council leased park land to the Hockey Association. If you have questions regarding the development of these plans please contact me. 3 . The Shakopee Area Catholic Schools have applied for a raffle license. They meet the conditions of the City Code. In addition, the Minnesota Deer Hunters Association (Minnesota River Valley Chapter) has applied for a raffle license for their annual banquet which will be held on March 28 , 1987 at the KC Hall. They also meet the conditions of the code. 4 . Attached is the Chief of Police ' s response to Councilmembers questions regarding trucks leaking loads of rocks , etc. 5 . Attached is an informational release from the Secretary of State ' s office announcing the record high number of new corporations for 1986 . 6 . Attached is a letter from Bruce Malkerson regarding the status of the Starwood Music Center proposal. 7 . Attached is a letter from Senator Dave Durenberger responding to our concerns about pipeline safety standards. 8 . Attached is the monthly meeting calendar for the month of February. 9. Attached is the year end report from the Building Department. Council will not see other individual year end reports under they are all completed and bound in the annual report. Please note that the number of combined single family and multiple family unit permits jumped significantly in 1986 . Much of this is due to the Riva Ridge project. 10 . Attached are the minutes of the January 8 , 1987 meeting of the Shakopee Coaliation. 11 . Attached are the minutes of the January 8 , 1987 meetings of the Board of Adjustment and Appeals and Planning Commission. 12 . Attached are the minutes of the January 14 , 1987 meeting of the Ad Hoc Downtown Committee. 13 . Attached are the agendas for the February 5 , 1987 meetings of the Board of Adjustment and Appeals and Planning Commission. 14. Attached is the agenda for the February 4 , 1987 meeting of the Ad Hoc Downtown Committee. 15 . Applications for taxicab licenses are not in order. Staff will not be placing this item back on the agenda until applications are in order. Applicants will have to be readvertised when they are ready to follow up obtaining a license. 16 . The ordinance changes Council requested for licensing masseurs/masseuses will be processed thru the Planning Commission according to our procedures. Attached is a memo from Tom on how the Police will handle background checks. 17 . It has come to our attention that John Nelson has sold his vacant lot on a contract for deed. The original document he signed, guaranteeing payment of a lateral charge for the VIP Interceptor, only addressed the lot with the homestead and has since been satisfied and released. Mr. Coller is preparing a resolution for Council consideration which will lay out the future charge when connection is made from this lot to the VIP Interceptor. Mr. Coller recommends that the resolution then be recorded. Mr. Nelson will have to satisfy this encumbrance before he can give a clear title to the contract for deed orwners. JKA/jms NAME HOME PHONE WORK PHONE ADDRESS 1. Terry Forbord 445-8278 445-3242 2103 Bridge Crossing E. 2. Phil Garbe 445-6295 213 8th Ave. 3. Doug Spiotto 445-6654 879-1431 1164 Merrifield Court 4. Dick Stokes 445-2175 445-7779 1076 Madison 5. Kathy VonBank 445-6967 315 Lewis 6. Judy Case 445-3670 812 5th Ave W. 7. Cliff Michaelis 445-7968 1039 Prairie St S. 8. JoAnn Tallman 445-5116 9. Ron Coster 445-1075 1812 Shakopee Ave. E: 10. Dick Mulcrone 496-1837 1008 S. Market 11. Ann Mulcrone 496-1837 1008 S. Market 12. Ray Foslid 445-1687 826 S. Holmes 13. Charles Pass 445-3707 1040 Apgar 14. Melvin Fischer 445-5345 1075 Market 15. Beth Fischer 445-5345 445-2322 1075 Market 16. Dan Lane 445-3381 623 7th Ave. W. 17. Donna Lane 445-3381 445-6440 623 7th Ave. W. 18. Peter Elde 445-7573 811 3rd Ave. E. 19. Joseph Zak 445-8828 835-2022 Ext. 29 5371 Eagle Creek Blvd. 20. Gerry Wolner 445-6576 1065 Legion 21. Barb Wolner 445-6576 1065 Legion 22. Roger Fisher 445-7376 708 10th Ave. 23. George Plekkonpol 445-4130 841 Minnesota 24. Shirley Plekkonpol 445-4130 841 Minnesota 25. Arlene Hopster 445-2403 1166 Jefferson Minnesota Charitable Gambling Control Board LAWFUL GAMBLING EXEMPTION e'4 - '•GZ Room N475 Griggs-Midway Building FOR BOARD USE ONLY . 1821 University Avenue 6.. .: St. Paul, MN 55104-3383 �t (612)642-0555 INSTRUCTIONS: 1. Submit request for exemption at least 30 days prior to the occasion. 2. When completing form, do not complete shaded areas. 3. Give the gold copy to the City or County. Send the remaining copies to the Board. The copies will be returned with an exemption number added to the form.When your activity is concluded;complex_ the PLEASE TYPE financial information, sign and date the form, and return to the Board within 30 days. Organization Name i,T� �.t� 2 T T t�f zT h TAT!*Z+n�eT7 71t� t ts� !.�C !l �n T/�7!! License Number(if currently or previously licensad: i'! ++)0�A l+1 MT I.7+ YJ11+tfL1 rvI„YxNi��.ti :'tl:+lil:.JW�. Jisi , Hyn,"n TS ASS. •L ATILT Address City,County,State,Zip Code ,RA �,jnnesota S reef � Shrkoree. Scott Yi!inesotn 5`37° Chief Executive Officer's Name Phone Number Manager's Name Phone Number &12_445_,;26c; Type of Organization If Other Nonprofit Organization(Check One) ❑ Fraternal ❑ Veterans ❑ IRS Designation ❑ Religion &.Other Nonprofit Organization ❑ Incorporated with Secretary of State &Affiliate of Parent Nonprofit Organization Name of Premises Where Activity Will Occur Date(s)of Activity G C Premises Address ?:arch 28, 19,'-"7 /1 +� < Co 174, h r�sA n` 5heyo?�ee . ,5?7a ��, ?^z`�/ Games Yes No Gross Receipts Value of Prizes Expenses Profit Bingo Raffles Paddlewheels n`L� Tipboards F, Pull-Tabs NC Use of Profit Distributor From Whom Gambling Equipment Acquired Distributor's License No. J affirm all information submitted to the Board is true, accu- I affirm all financial information submitted to the Board is rate, and complete. true, accurate, and complete. Chief Executive Officer Signature / Date Chief Executive Officer Signature Date ACKNOWLEDGMENT OF NOTICE BY LOCAL GOVERNING BODY I hereby acknowledge receipt of a copy of this application. By acknowledging receipt, I admit having been served with notice that this application will be reviewed by the Charitable Gambling Control Board and will become effective 30 days from the date of receipt (noted below) by the City or County, unless a resolution of the local governing body is passed which specifi- cally disallows such activity and a copy of that resolution is received by the Charitable Gambling Control Board within 30 days of the below noted date. , CITY OR COUNTY "ITOWNSHIP Name of Local Governing Body(City or County) Township Name(Must be notified when County is the approving body) Signature of Person Receiving Application Signature of Person Receiving Application TitleJ — Date R °f i ed Title Date ' v�vt / c/ ,_77 Y CG-000 - 1 14/86) White-Board J C� Canary-Board returns to Organization to keep Pink-Organization Gold-City or County Minnesota Charitable Gambling Control Board LAWFUL GAMBLING EXEMPTION : WIWILIMLJ� '�� Room N475 Griggs-Midway Building FOR BOARD USE ONLY 1821 University Avenue St. Paul, MN 55104-3383 +i (612) 642-0555 INSTRUCTIONS: 1. Submit request for exemption at least 30 days prior to the occasion. 2. When completing form, do not complete shaded areas. 3. Give the gold copy to the City or County. Send the remaining copies to the Board. The copies will be returned with an exemption number added to the form.When your activity is concluded; complete the PLEASE TYPE financial information, sign and date the form, and return to the Board within 30 days. Organization Name License Number(If currently or previously licensed) S'.tekcpc.e t.rcv Gt+t�lal;c Sc::c�oa : -7(r-ii2-i-G Ci'cz::it i.ur.Lcr' Address City,County,State,Zip Code : CfS S. �cc Lt SL. 'hal,oper., Scr.tt County, I'inner .= .L6 55,',?"` Chief Executive Officer's Name Phone Number Manager's Name N612)445-5012 one Number /tiler-, Iluerrntiber (612)44-,-"f012 Allen fluenzbuber Type of Organization If Other Nonprofit Organization(Check One) ❑ Fraternal ❑ Veterans ❑ IRS Designation E Religion ❑ Other Nonprofit Organization,. ❑ Incorporated with Secretary of State ❑ Affiliate of Parent Nonprofit Organization Name of Premises Where Activity Will Occur Date(s)of Activity Shrtnc ee Azc:a CaViolic Schcol tiFrcl, :.i, l4e:i Premises Address 5C0tt St., S'r;zikepce, Y2r: 53 i 9 Games Yes No Gross Receipts Value of Prizes Expenses Profit Bingo X Raffles Paddlewheels k Tipboards y Pull-Tabs 7 Use of Profit Distributor From Whom Gambling Equipment Acquired Distributor's License No. I affirm all information submitted to the Board is true, accu- I affirm all financial information submitted to the Board is rate, and complete. true, accurate, and complete. s Chief Executive Officer Signature Date Chief Executive Officer Signature Date ACKNOWLEDGMENT OF NOTICE BY LOCAL GOVERNING BODY I hereby acknowledge receipt of a copy of this application. By acknowledging receipt, I admit having been-served with notice that this application will be reviewed by the Charitable Gambling Control Board and will become effective 30 days from the date of receipt (noted below) by the City or County, unless a resolution of the local governing body is passed which specifi- cally disallows such activity and a copy of that resolution is received by the Charitable Gambling Control Board within 30 days of the below noted date. CITY OR COUNTY TOWNSHIP Name of Local Governing Body(City or County) Township Name(Must be notified when County is the approving body) Signature of Person Receiving Application Signature of Person Receiving Application TV D e Recei ed Title Date L 23Y CG002 -01 (4/86) White'—Board Canary—Board returns to Organization to keep Pink—Organization Gold—City or County City of Shakopee v �5 H p, K O p F E POLICE DEPARTMENT n� �r1NESOl 476 South Gorman Street 7� SHAKOPEE, MINNESOTA 55379 � - Tel. 445-6666 P 0 L 1 r E � 5 5 3 7 9 TO: Mayor, Councilmembers FROM: Tom Brownell RE: Trucks Leaking Loads DATE: January 22, 1987 INTRODUCTION On January 20, 1987 Council requested Minnesota Statute regulating trucks leaking loads onto roadway and how a violation can be reported to the State Patrol . Minnesota Statute 169.81 subd. 5 states "No vehicle shall be driven or moved on any highway unless such vehicle is so constructed or loaded as to prevent any of its load from dropping, sifting, leaking, or otherwise escaping therefrom, except that sand may be dropped for the purpose of securing traction, or water or other substances may be sprinkled on a roadway in cleaning or maintaining such roadway. " Persons wishing to report a violation may call the State Patrol dispatcher at Golden Valley, 541-9411. go =S£2V£ �:70 J"ZOE£CE 1 ftte of Trine nt� OFFICE OF THE SECRETARY OF STATE rl*� 0%"\•Jl ft PunI 55155 ISO STATE OFFICE BUILDING Corporation Division:612/206.2603 JOAN ANDERSON GROWL UCC Division:6121296-2434 9fonfHy of State Election Division:61212062606 Office of the Secretary.61212063266 ELAINE VOSS Office of Deputy Secy.:6121206-2300 Deputy Secretary of Staff FOR IMMEDIATE RELEASE FOR INFORMATION: TOM DURAND January 21, 1987 (612-296-9219) GROWE ANNOUNCES RECORD HIGH NUMBER OF NEW CORPORATIONS Secretary of State Joan Growe announced today that a record number of new corporations were formed in the state of Minnesota in 1986 . According to figures for 1986 prepared by the Corporation Division of Growe ' s office, 9,691 new business corporations were formed, compared to 9,209 in 1985 . In addition, December 1986 was a new record for the most business corporations formed in any one month in Minnesota. The number of new corporations chartered in December was 1,092, which was substantially over the previous high of 940 recorded for December, 1985 . -over- "AN EQUAL OPPORTUNITY EMPLOYER" Page 2 Growe Announces Record High Number of New Corporations New records were also set for the number of assumed name certificates and foreign (non-Minnesota) corporations re- gistering to do business in Minnesota in 1986. There were 10,080 assumed name certificates issued in 1986 compared to 9,311 in 1985, and there were 1,250 new foreign corporations granted authority to do business in Minnesota compared to 1,194 in 1985 . That makes a total of 8, 741 out-of-state corporations qualified to do business in Minnesota. The number of new limited partnerships was down dras- tically from the previous year with 463 forming in 1986, and 863 forming in 1985 . The following statistics indicate that the number of business registrations has increased by 49% between 198? and 1986. 1982 1983 1984 1985 1986 New Business Corporations 7,313 8,202 9, 119 9,209 9,691, New Assumed Business Name Certificates 5,598 6,473 8,088 9,311 10,080 New Foreign Corporation Qualifications 905 1,057 1,200 1,194 1,250 New Limited Partnership 624 649 702 863 463 TOTAL 14 ,440 16,381 19, 1.09 20,577 2.13,484 -30- OrTHE , SCOTTLAN D COMPANIES Y 4� SMAKG��� January 14, 1987 Mr. John Anderson City Administrator City of Shakopee 129 E. First Avenue Shakopee: MN 55379 RE: Starwood Music Center Dear John: On January 13 , 1987 , Jeff Siegel and I presented to the Scott County Board an overview of the Starwood Music Center project, including a handout and slide show similar to the one the City has previously seen. I believe it is fair to say that the Board stated it was impressed with the project and believed it would be a good addition to the County and asked its staff to assist in providing whatever information which would be helpful . I informed them that we would keep them updated as we proceed. Very truly yours, Bruce D. Malnerson Executive Vice President BDM: ap C.C. Mr. Joseph F. Ries, County Administrator P.O. Box 509 1244 Canterbury Road Shakopee, Minnesota 55379 [612] 445-3242 BOB PACKWOOD,OREGON,CHAIRMAN f BOB DOLE,KANSAS RUSSELL B.LONG,LOUISIANA 1 WILLIAM V.ROTH,JR.,DELAWARE LLOYD BENTSEN,TEXAS JOHN C.DANFORTH,MISSOURI SPARK M.MATSUNAGA,HAWAII JOHN H.CHAFEE,RHODE ISLAND DANIEL PATRICK MOYNIHAN,NEW YORK JOHN HEINZ,PENNSYLVANIA MAX SAUCUS,MONTANA DAVID DU WALLOP,WYOMING DAVID L.BOREN,NEW niter �tate,� �enat� DAVID DURENBERGER,MINNESOTA BILL BRADLEY,NEW JERSEY WILLIAM L ARMSTRONG,COLORADO GEORGE J.MITCHELL,MAINE STEVEN D.SYMMS,IDAHO DAVID PRYOR,ARKANSAS CHARLES E.GRASSLEY,IOWA COMMITTEE ON FINANCE WILLIAM DIEFENOERfER,CHIEF OF STAFF WASHINGTON, DC 20510 MICHAEL STERN,MINORITY STAFF DIRECTOR JAN 20 1987 January 13, 1987 CITY OF SHAKOPES John K. Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear John: Thank you for your letter and the enclosed resolution regarding pipeline safety standards . During the 99th Congress I proposed the Pipeline Safety Act of 1986, which would require double walls in all new and existing pipelines that are located in urban areas and near vulnerable surface or groundwater , increase penalties for violations of federal pipeline safety laws from $1,000 to $25 ,000 per day, and remove the current $200 ,000 cap on penalties . Additionally, the Pipeline Safety Act of 1986 would require the United States Department of Transportation to hire a sufficient number of inspectors to carry out the proposal ' s increased inspection requirements and to conduct annual inspections of all pipeline companies. You may be sure that I wi .],.*,, remember your words of support as I pursue an active review f th :};,,proposal during the 100th Congress . P Again, thank you for s aring your cdpcern with me. It is a privilege to serve the City of Shakopee iri the United States Senate, �. Sin e e , Dav enb r United es Senator' r DD: ldb 1 Q C-1 00 \ � � e _ ¢ Ul . e = �mjwo 2 / / o \ ec � um / / / ® R o s CD w e coo r o \ / ) t \ ) / § _ / = 2 En / Lt Lt CON ~ rT ° 00 o n w o c s / e o \ 0 e t . = w .. o e r o o w . o w ° %D C) rt CD . ] j C) rt ? § � H \ \ 1 \ \ / t \ / § ) \ ) ® ) ID 9 . R tQ % o u C-) ± / 2 / / uo em ) M \ / / CD 5 ^ d \ ¢ n e ° � k \ / ) _ ) . } 7 % $ o ® \ � _ ® \ / % « om TB -3 o CD C � / Go \% ©/ . % ° w . w R « . . � W � � � . CD w O . Q » � S q ! � k E « � BUILDING DEPARTMENT YEAR END REPORT Buildincr Activities Bldg insp. , plbg, htg , pian check & code enforcement Emnlovees Bldg. Official - LeRoy Houser Bldg. Insp. - Fulton Schleisman Secretary - Cora Hullander BUILDING DEPARTMENT ACTIVITY REPORT 1981 - 1986 TOTAL FEES COLLECTED *Dept. Cost Percent 1981 $ 98 , 965 . 90 $ 59 , 313 . 00 59 . 9 84 . 2 1982 77 , 767 . 60 65 , 537 . 00 1983 79 , 440 . 50 63 , 519 . 00 79 . 9 1984 244 , 960 . 00 114 , 000 . 00 46 . 5 1 208 , 785 . 34 104 , 913 . 00 50 . 2 1986 183 , 486 . 00 126 , 544. 02 69 . 0 *10% of dept. costs are non-building related activities, i.e. adm. , legal, Hirise, govt. bldgs . , etc. INCOME BREAKDOWN BY DIVISION Electric Teal income Less Pd To ins-rector Net Citv 1981 $ 7 , 556 . 75 $ 6 , 045 . 40 $1, 511. 35 1982 7 , 089 . 59 5, 671 . 67 1, 417 . 92 6 , 804 . 00 5 , 443 . 20 1 , 360 . 80 983 13 173 . 50 10 , 538 . 80 2, 634 . 70 1 !984 14 , 089 . 80 3 , 522 . 45 1985 17 , 612 . 50 1986 22 , 021. 00 17 , 616 . 80 4 , -" 04 . 20 plumbing and Heating 081 $15 , 362 . 51 1982 27 , 366 . 78 1983 21 , 857 . 19 1984 78 , 654 . 81 1985 58 , 359 . 59 1986 43 , 381. 00 Building 1981 $ 82 , 072. 13 1982 48 , 662. 92 1983 56 , 222 . 53 1984 163 , 671 . 20 1985 132 , 813 . 50 1986 100, 322 . 98 PERMIT BREAKDOWN - NO. UNITS , NO. INSPS . & VALUATION Sinale Familv & Mtpis. No . Insps . Valuation 1981 75 450 $ 3 , 767, 600 1982 60 360 2, 539, 810 1983 86 516 4, 592, 837 1984 76 456 4, 543 , 541 1985 91 637 5, 295, 991 1986 166 996 8, 352, 324 Comm. & Ind. Valuation 1981 13 $ 5 , 040, 000 1982 11 3, 216 , 850 1983 10 3, 198 , 086 1984 27 20 , 959 , 812 1985 63 16 , 995 , 934 1986 63 20, 766, 762 Net Income Surcharge Refund Projection 5, 000 . 00 All permit fees after expenses 104, 727 . 18 Inspection Service Billing 15 , 935 . 39 Total Profit to City from Insp. Dept. $125 , 662. 57 Misc. Activities Congregate Dining Charman, Public bldg maintenance manager, construction coor- dinator for City projects, housing code violation complaints,- assist -Zoning Dept. , Eng. Dept. and Adm. Special Projects : City billboard BUILDING Pc-{Mi i 5 D N O \ r O � / CD O O N 1980 1981 1982 1983 1984 1985 1986 1987 - - - SINGLE & MULTI FAMILY COMM. & IND. O D VALUATION L7 L'7 .t. O NZ 0 c� Z) N O N L7 D 1980 19811982 1983 1984 1985 1986 1967 - - - SINGLE & MULTI FAMILY COMM. & IND. BUILDING DSP+. R VcNU` & `XP-=NSB O In N 1` I � 1 \ 1 ` � � I � O 1 ` O N I 1 I ' 1 1 I I O LID I r I I ' 1 1 1 O . I O ` t \ I O LID 1980 1981 1982 1983 1964 1980 1986 1987 KEY. -X=) REV. « �,�, \-PLBG & HTG p' H SHAKOPEE COALITION Meeting - January 8, 1987 The meeting was called to order at 7:00 AM by Chairman Brian Norris in the Citizens State Bank Community Room. Members present: Kay Louis (Scott County Extension) , Becky Kelso (Rep.-District 36A) , Claude Kolb (K Of C) , John K. Anderson (City Of Shakopee) , Brian Norris (Citizens State Bank), Joan Salter (Food Shelf) , Jerry Knutson (Minn. Correctional Facility/Shakopee) , Barry Stock (City Of Shakopee) , Maxine Kruschke (Southern Valley Alliance For Battered Women) , Cheryl Moriarty (St. Francis Hospital) , Debbie Jasper (St .Francis Hospital) , and George Muenchow (Shakopee Community Services) . Joan Salter reported on the Food Shelf. In the month of December 266 families from Scott and Carver Counties were served. In 1984 784 families were served. In 1986 there were 1646. Weather being relatively nice helped the distribution of food and toys with 338 families served from Scott County (125 from Shakopee). A majority of recipients included familic-s-with both parents functioning, showing that it wasn' t only single parent families having problems. Brian Norris reported that the Volunteer Issues project should be ready to begin with a newspaper column February 4. A name for the column and a logo is need- ed with several examples shown. Maxine Kruschke gave a report on the Southern Valley Alliance For Battered Women. They have been extremely active this past year when they have served 112 women. The office is open during the week to receive calls, but still need more help to provide a 24 hr answering service on weekends. The next Training Session is January 17 at Citizens State Bank Community Room. More area Support Groups are being established. A "Safe Home" is available for a 72 hour period. Maxine was one of 12 recipients of a McKnight Foundation Award for exemplary work on the cutting edge of Minnesota life. All of us are very proud for Maxine. John Anderson reported on Economic Issues. There is a Convention Facility being considered adjacent to Canterbury Inn. The Shakopee City Council recently adopted a local Hotel/Motel/Campground Tax with the incoming to promote, among other things, winter activities. The Community Leader Workshop to be held in conjunction with St Francis Regional Medical Center's Board Members Forum will be February 10 from 4:00 - 9:00 PM at the Canterbury Inn with Dr. John Carver the facilitator. All Coalition Members are encouraged to promote this workshop vigorously with the respective organizations. A Questionaire will be prepared to be distributed at that meeting to serve as a springboard for the development of a later "Nuts & Bolts" Workshop for Board Members of all area organizations. Lois Weckman was nominated and selected to be the recipient of the next "Volunteer Of the Month" Award. Kay Louis reported on the upcoming Rural Minnesota In Transition Workshop on January 21 in Jordan. Job Workshops also have been planned. Help is needed in promoting both. The meeting was adjourned at 8:00 AM. Next meeting is February 5, 1987 at 7:00 AM. Respectfully submitted, George F. Muenchow, Secty. _`r.,ITT)I 3 07 THE BOARD OF R^OULAR SESSION SHAKOP 7. MINN730V J NUARY 8, 1987 Chairman Czaja called the meeting to order at 7:30 p.m. with Comm. Lane, VanValdeghem, Foudray and Pomerenke present. Comm. Rockne arrived at 7:50 P•m- and Comm. Schmitt arrived at 8:20 p.m. Also present were Dennis Kraft, ^ommunity Development Director and Cncl. Clay. The agenda was approved as written. Fcudra.y/Lane approved the minutes of December 4, 1986. motion carried unanimously. Foudray/Pomerenke moved to adjourn. Motion carried unanimously. Meeting adjourned at 7:33 p.m. Dennis Kraft Community Development. Director Carol L. :Schultz Recording Secretary _..J.J J.'"J..I1.w ILS - - J v .A:. E7 �L. 'i;rJ.x u _.� R s TiTr,AR S7^SI� vi11,717S'T1 JAi'TJA?Y 8, 1987 Chairman Czaja calked the meeting to order at 7:33 p.m. with Comm. ',ane, 'danllialdeghem, Pomere ike and Foudray present. Comm. Rocken arrived at 7:50 p.m. and Comm. Schmitt arrived at 8:20 p.m. Also present were Dennis Xraft, Community Development Director; and Cncl. Clay.- The lay,The agenda was approved as written with correction of the applicant's name for Conditional Iise Permit No. C -334 to Thomas Allen Inc. in place of Q.I.D. `tomes Inc., omission of the legal opinion of building over lot lines under informational items, and discussion of the Cronkhite home occupation to be added. Foudray/Pomerenke moved to approve the minutes of December 4, 1986, with amendment to :Comm. Schmitt not arriving until 7:43 p.m. and on the closing of the public hearing for Conditional Use Permit ,x'479 Comm. Schmitt did abstain. PUBLIC HF RI'+?G - Conditional ?Tse Permit #436 to continue concrete and ready mix plant operation, model Stone Co. Pomerenke/7an?�.aldeghem moved to open the public hearing to consider a request for renewal of Conditional Use Permit Resolution No. 436 to continue a concrete and ready mix plant operation upon the property located at E. Highway 101, SW 1/4 of Section 2, Township 115, Range 22. :lotion carried unanimously. Community Development Director said that the applicant has submitted a hant1scape plan snowing ash trees being planted at 50' intervals along the property lot line abutting public right-of-ways. %ayne, Bakkee, 209 Arson _,ane, Burnsville, representing the applicant was present. Chairman 1,zaja asked if there was anyone from audience who wished to address this issue. There was no response. VanMaldeghem/JJane moved to close the public hearing. Motion carried unanimously. ,ranMaldeghem/Jane offered Conditional Use Permit Resolution No. 436 and moved its renewal subject to the following conditiaris: 1. Planting of Ash trees per three planting plan to be completed by May 15, 19S7. 2. Annual renewal of the conditional Use permit. 3. All parking and loading to be done off street. 4• The washing and cleaning of trucks will be done so as to avoid spillover into the pit. 5. Access to the site scall be from the northern frontage road. There spall be no easterly access. Motion carried unanimously. Planning Commaission January 8, 1987 lage P'JBLTC u,^?RING - Rezoning approximately 4.14 acres from R-� to Tl. ^. 7dman, J. ^'Hrien and : hakonee Services inc. Lane/­an_laldeghem moved to open the public hearing to consider the rezoning of approximately 4.14 acres of property located on ;,ots 1-10, Block 174, and Lots 1-10, Kock 40, City of Shakopee, from R-3 to T-1. Motion carried unmaimousl y. The Community Development Director said this is for the construction of an office warehouse and at the present time both of the blocks are vacant. Surrounding land uses include multi to the north, residential to the east, R-2 and R-3 to the south and residential to the west. The City Engineer has indicated that because of topography and bedrock conditions the site cannot be served by sanitary gravity sewer and would recommend the installa- tion of a private forced main sewer. Tom adman, 1440" Sharon Parkway, Shakopee, said the intended uses for this property does fall within the I-1 useage. Because of the:_tiirie schedule and nature of business they would like some indication from the Planning Commission as to what the possibilities are. Commissioner Rockne arrived at 7;50 p.m. Jim O'Brien said they have had a meeting with the utility department and this property does not need any additional water for what they intend to use it for. Chairman Czaja asked if there was anyone from the audience who wished to address this issue. There was no response. Chairman Czaja asked the applicant what a special trade contractor business was? The applicant replied that they are both subcontractors in construction work, which they thei. classify as special trade. Comm. Lane asked if this would create a spot zoning. The consensus of the Commission was. that with the surrounding zones it would not constitute spot zoning. Toudra.y/?aznr,aldeghem moved to close the public hearing. Motion carried unanimously. Pomerenke/noudray moved to recommend to the -ity Council that a zoning map amendment is adopted to rezone Blocks 40 and 174 from R-3 Mid-Density Residential to T-1 'light Industrial. Alotion carried unanimously. Discussion ensued on allowing outdoor storage with this conditional use permit. Concerns raised by the Commission were screening, what type of outdoor storage there will be and amount of time for storage. Planning Co--i ission ?a.uary e, 1887 rade -�- FELT Z7'_DTF" _ preliminary and final Plat of Yarusso Addition. Lane/','anMaldeghem moved to open the public hearing to consider the pre- liminary and final plat of Yarusso addition lying on property located at 1803-1885 T,agle Creek Boulevard. Motion carried unanimously. The Community Bevelopmernt .Drector said the proposed plat consists of the platting; of several parcels of property under one ownership. Bch cf the sites is presently served by an on-site_7septic system and well. he applicant would like to sell Lot 1. The information from the applicant does not include a drainage plan, a sanitary sewer service plan or water service plan. The City T�ngineer is caacerned about having a drainage easement along the northern part of the property. Comm. ;ranll'r_aldeghem asked if City services were provided, and wry a simple lot split was not done administratively and if they have a registered land survey, how many parcels is included and what the total existing area is. The Conhnunity Director said the total area including rights-of-way is about 6.8 acres and not including rights-of-way would be about 6.02 acres. He does not know the answer at this time to the other concerns expressed by Comm. vani,aldeghem. Comm. sane said that the survey indicates that there are two separate owners, ifs. Yarusso on the east parcel and Mr. Uland on the west parcel. The Community Development Director said the application indicates the parcel developer and owner is the same. Chairman Czaja asked if there is a fill permit since fill is being added and questioned the ownership of the property in granting the conditional use permit. Dave Yarusso, 1812 :Maple Street, Shakopee, addressed the question that was raised by Comm. Tan"aldeghem on why a simple lot split was not done. He said that he was told he had to plat, he tired a surveyor to do it. He has been paid for the land from ?es Ioehnen but he cannot give him title to it without the platting. He said there are .no easements indicated. Cc-=. Schmitt arrived and took his seat at 8:20 p.m. r. Yarusso said there is no plans to hook up to water as long as the wells are operating, and no plans to hook up to sewer, it is available but is not requested at this time. Since the lard is grandfathered in it does not have to be 40 acres in size. The applicant said all setbacks have been met, and that there was a fill permit taken out about 7 or 8 years ago. Chairman Czaja asked if there was anyone from the audience who wished to address this issue. There was no response. 1a ning Commission J anuary 8, 1987 Wage -4- Poudray/VanTlaldeghem moved to close the public hearing. _-lotion carried with Comm. Czaja, opposed. Lan e/77ani',ialdeghem moved to grant preliminary approval to ti;e plat known as Yarusso addition subject to the final plat showing standard dedication of utility easements around the perimeter of eacla lot, the 50' drain=age easement along the north line of both lots, and the dedication of the addition of 17' right-of-way for County Road 16. The final plat must contain additional information regarding drainage and utilities as per city codes. Motion carried with Comm. Schmitt abstaining. Mr. Yarusso raised a concern about requiring a 50' easement and a 17' right-of-way and whether that was legal. Coma. Schmitt said that this is consistent with actions previously taken but to pursue this further with the City attorney to see what options are available. Foudray/Schmitt moved for a 10 minute recess-at 8:46 p.m. Motion carried unanimously. i•ieeting was called back to order at 8:56 p.m. PUBLTC H _^:RENG - Preliminary and final P.D.D. of Canterbury Downs. Schmitt/Pomerenke moved to open the public hearing to consider the preliminary and final P.D.D. of Canterbury Downs which shall include the construction of dormitory housing on property located at 1100 Canterbury Road. potion carried unanimously. The Community Development Director said the application is proposing to build three dormitories adjacent to the horse barns located in the back- stretch area of Canterbury Downs racetrack. Each structure will contain 12 dwelling units, density of 2-3 persons per unit, exterior will be metal siding which will match the existing structures. Comm. Schmitt said that a variance for building materials should be in order since the metal siding is not in accordance with existing building code conditions. Tim Keane, 1244 Canterbury Road, introduced Pete Huber, Director of Physical Plan and Roger Anderson, plant Superintendent and ']ngineer. Tr. Pete Huber reviewed some of the problems they have had in the area of housing in the backstretch. BY ' ril i5, they need the ability to house 516 workers, currently they have enough dormitory space to house 408 of these workers. These workers are not employed by Canterbury Downs they are employed by the trainer. !lith the completion of the construction of three new barns last year, about 1700 thoroughbreds were housed. The trainers were frustrated because there was not enough housing available for them to bring their key employees with them. T'1<:Hing ^,o r�,-�ission January 8, 1957 Page -5- Roger �--iderson, Building Superintendent, reviewed the mate--rials that will be used for the buildings. Path dorm will have 12 rooms, each room 150 sq. ft. Each will be single story, metal siding and metal roof structure. Chairman Czaja asked if air conditioning was going to be installed. 71r. Anderson replied that it was not in the plans but could be looked into further. This will be free housing supplied to these workers. Comm. Schmitt asked how to deal with the issue of granting a variance for building materials since that is a decision to be made by the Board of Adjustments and Appeals. Mr. Keane answered that he thought the Planned Unit Development procedure does incorporate within it the flexibility for varying code requirements. Chairman Czaja asked if there was anyone from audience who wished to address this issue. There was no response. Pomerenke/VanMaldeghem moved to close the public hearing. Motion carried unanimously. Pomerenke/Foudray :roved to recommend to the City Council that the preliminary and final P.J.D. of Canterbury Downs, which includes the construction of three dormitory housing units be approved. Motion carried unanimously. Schmitt/-7anvaldeghem moved that Canterbury Dooms get together with City staff to determine whether or not conditions regarding exterior storage are being met in accordance with the zoning ordinance. There are anumber of trailers being stored on the southeast corner. Motion carried unanimously. PUBLIC 117n- 11"G - Amendment to Conditional ?Tse Permit "-334. Tomas Allen Tnc. TanMaldeghem/Lane moved to open the public hearing to consider an amendment to Conditional Use Permit Resolution No. GC-334 to delete a condition which requires a person with a minimum of 5000 hours experience of working with metaily retarded in the event. that person is the only supervisor in attendance, on property located at 1111 East Third Avenue. Potion carried unanimously. 'The Community Development Director said that the 5000 hours requirement is not a state standard. T.I ere haven't been any problems that have arisen since this agency started in 1983. Dave Peterman, 2902 Countrywood Drive, Burnsville, owner of T:11omas Allen Inc., said that they provide residential and employmert7services to mentally handicapped adults. The program.•provides a home in the community for 15 handicapped adults. They are licensed by the Minnesota Department of Health and Minnesota Department of Human Services, both of_which review them annually. All of the staff goes through an extensive orientation process and also receive a minimum of quarterly training. They are required to have staff there 24 hours a day. Comm. Lane asked what the age requirements are. Shirley Ness, Program Director, replied that the minimum experience of 3-6 months is needed before working at this facility. Planning Commission , anuary 3, 1937 Page -6- The only standards set forth by the state licensing agency are for the supervisors and not for the house attendants. Comm. Schmitt raised a concern over trusting someone age 13 with only 3-6 months experience with 15 mentally handicapped adults. Shirley Ness replied that their own requirement for that is age 21. Comm. VanIMaldeghem asked why they wart to remove the 5000 hour stipulation. Mr. Peterman replied that they have some very good staff with only 1 year experience that they cannot hire because of this restriction. Discussion ensued on changing this to a lower hour requiremcrt. `Tern Anderson, 217 So. "aumkea,[; St., said the help turnover is great. ie has a concern that if they cannot keep the home full then they will have to house some residents who are more severely retarded, which should require more training for the employees. Linda Turncart, 837 3rd Avenue, said she has worked at this facility for 3 years and has a degree of a registered nurse but according to the 5000 hour restriction is not allowed to be alone with these residents. Mr. Peterman stated that the philosophy in Minnesota is to move more and more dependent individuals into the community. The State does provide funds for more dependent individuals. Trey are staffed now based on the level of functioning of the individuals in the program. Discussion ensued on coming to some sort of compromise in regards to the hour requirement. The Community Development Director said a big concern is the law on age discrimination. Chairman Czaja asked if there was anyone from audience who wished to address this issue. There was no response. 7anMa1degrem/3chmitt moved to continue the public hearing to February 5, 1937, to allow applicant time to meet with staff and come up *ith a compromise. Motion carried unanimously. to ^it o e - Ame:� :^ent y a Sections 11.40 :;ubd. 4=' and 12.11, Subd. 47'. chmitt/'Tar�,aldeghem moved to open the public hearing to consider an amendment to City Code Sections 11.40, Subd. 4^ and 12.11, Subd. 477 to allow residential densities in 'Planned Unit Developments to be increased if substantially more site amenities are provided. Lotion carried unanimously. Comm. Schmitt said they have no knowledge of the backgroi)nd be: ind this request and would support a denial on that basis. Consensus of the Com-mission was tc support CO=. 3chmitt's statement. Foudray/Schmitt moved to close the public hearing. Notion carried unanimously. Planning Commission Js:auar;T 0, 190-7 f J Page -7- J Sch:nitt/- ane moved to recommend that the amendment as proposed be denied on the basis of insufficient information has been supplied to justify such an amendment. 'lotion carried unanimously. Commissioner Pomerenke excused himself at 10;20 p.m. Discussion ensued on amendment to Planning commission Rules and Regulations. Comm. 'Tan-aldeghem said she feels that the wording in Ttem i'o. 13 stating "no member may serve two consecutive terms as chairman" should be charised to delete the nunber of years restriction. Comm. ^hmitt said he feels the Chairman does not necessarily need aloe of experience and anyone on the Commission right now could easily serve as Chairman. Schmitt/Foudray moved that the current rules be amended to read that "no member may serve no more than two full consecutive terms as Chairman" :Motion carried unanimously, Vani;aldeghem/Poudray moved to approve the annual staff review of Conditional Use Permit ido. 442 issued to L.P.V. -,,interprises to construct a recreational vehicle park and campground. Piotion carried unanimously. Coz issioner :Schmitt asked for clarification on which trailer park ;.P.'T. Enterprises is. The Community Development Director will check the application and bring it back to the Commission. 'Tar,IMaldegrem/Lane moved to receive and place on file the letters from Minnesota State Department of Tourism and the Mayor's Office, City of 'Houston, received from Jeffrey Siegel and Druce Malkerson. Lotion carried unanimously. ?Tanr,aldeghem/Schmitt moved to receive and place on file the letter from the Scott County Highway Department i,�ngineer regarding Intersection of County Road °; and CSL'? 16. Motion carried unanimously. VanNaldeghem/Lane moved to reconsider Conditional Use -ermit Resolution ?o. 479. Potion carried unanimously. ;ranialdeghem/Lane moved to deny Conditional Use Permit Resolution �,o. 479 based upon the legal interpretation of the City ;ode and City :attorney dated December 16, 1936. Motion carried with ^.omm. Schmitt abstaining. The ^,onm-munity Development Director said that the City Council has referred this back to the staff for further study and possible a:;endment to the code. Commissioner V�nMaldeghem said she would like to see more details of discussion in the minutes. lanning 70MMi33iGii 1987 Page -3- Commissianer Schmitt azked about the ^rdinance under landscaping require- ments providing for a 5 year conformance on the part of all existing facilities in the multiple dwelling, commercial and residential zones. He felt that staff should notify all existing businesses that were there at the time the ordinance was adopted that they should show their intent to conl"orm to the audience. ?Te also asked if the Legion Club had been given an occupancy permit for their new addition bec-cruse their roof top utilities are not in conformance at this point. Schm-L tftanMaideghem moved to adjourn. Motion carried unanimously. Meeting adjourned at 10;4.0 p.m. Dennis Draft Community Development Director Carol T,. Schultz Recording Secretary �y PROCEEDINGS OF THE DOWNTOWN AD HOC COMMITTEE CITY HALL COUNCIL CHAMBERS January 14, 1987 Chairman Laurent called the meeting to order at 7:35 p.m. with the following members present: Terry Forbord, Gary Laurent, Jim Stillman, Bill Wermerskirchen, Melanie Kahleck and Liaison Jerry Wampach. Pete Sames arrived later. Members absent: Mike Sortum, Joe Topic and Tim Keane. Also present were: John Anderson, City Administrator; Barry Stock, Administrative Assistant and Ken Ashfeld, City Engineer. Terry Forbord/Jim Stillman moved that the agenda be approved with the following additions (6a) City Hall update (6b) resignation of Mike Sortum. Motion carried. Bill Wermerskirchen/Terry Forbord moved to approve the minutes of the December 17, 1986 meeting. Motion carried. Mr. Stock reported that five Committee members attended the Downtown Redevelopment Council worksession held January 13. At this work session Council proposed to include 3rd Avenue in the street improvement program and to pick up assessments on the City owned parking lots by tax increment financing. Additionally the Council agreed that the proposed assessment ratio be 0% for streetscape and 25% for street rehabilitation. At the meeting Mayor Reinke had remarked that this will be one of the first opportunities that the City has had to give something back to the community through tax increment financing. The Committee felt that this was a good point that should be made at the next public hearing. Council also proposed that residential assessments on the downtown project be deferred until the property is converted to commercial use. Assessments will not be deferred on vacant property. The Public Hearing was continued to Feb. 10th at 8:OO p.m. at Citizens State Bank. Pete Sames arrived at 7:50 a.m. Bill Wermerskirchen commented that he doesn't believe people are aware of the fact that tax increment funds might not be available for these projects several years from now. Terry Forbord/Bill Wermerskirchen moved that staff be directed to update Council on the possible loss of tax increment financing dollars prior to the assessment. Motion carried. A discussion was held on whether or not the Committee should make a recommendation to Council about including or excluding Third Avenue in the project. It was the consensus of the Committee that it will be a problem if only the North side of the Street were assessed. Jim Stillman left at 8:15 a.m. Pete Sames moved that without jeopardizing the project 3rd Ave. should be deleted, and that concentration be centered on 1st and 2nd Avenue and that 3rd Ave. be reconstructed as a separate project. Motion died for the lack of a second. The Committee agreed it would be better to wait until staff has figures available for study before making a recommendation to Council on 3rd Avenue. Downtown Ad Hoc January 14, 1987 Page -2- A discussion ensued on the validity of the downtown feasibility study petition if the project area is decreased in size. The City Attorney and the League of Minnesota Cities Attorney have given their opinion that the petition would still be valid. Mr. Stock reported that the mini-bypass project is moving along and the Location/ Design Study Report (LSDR) is progressing. After conducting public hearings in February, it is anticipated that the L.D.S.R. will be completed and approved sometime in the spring of 1987. The next step would be preparation of final plans and specifications. The City Administrator informed the Committee that each member of the Council has been requested to submit seven names to form a large committee which will study design elements for the new City Hall Building such as square footage, aesthetics, cost, ets. They would work primarily with the architect. April 28th has been set as a target date for bond election. A letter of resignation from Mike Sortum effective Jan. 1 , 1987 was read and accepted. Harry Kohler from First National Bank, Shakopee has agreed to serve on the Downtown Ad Hoc Committee. Ken Ashfeld, City Engineer reported that his department has repeatedly called the contractor who is to install the parking lot lights but no completion dates were established and as a result they have not completed installation. It was suggested that perhaps SPUC could do the installation. The City Engineer has not looked into the City taking over the old bridge but this issue will be discussed later. John Anderson informed the Committee that St. Francis Regional Medical Center is entering into negotiations to consolidate with a larger hospital. The next Downtown Ad Hoc meeting will be held Feb. 4th 1987 at 7:30 a.m. Terry Forbord/Melanie Kahleck moved to adjourn at 9:00 a.m. DBS/pss TENTATIVE AGENDA 1,3 BOARD OF ADJUSTMENT AND APPEALS Regular Session Shakopee, MN February 5 , 1987 Chairman Czaja Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Election of Officers 4 . Passing of the Gavel 5 . Approval of January 8 , 1987 Minutes 4 . Other Business 5 . Adjourn Dennis R. Kraft Community Development Director CITY OF SHAKOPEE lj TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN February 5 , 1987 Chairman Czaja Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Election of Officers 4 . Passing of the gavel 5 . Approval of January 8 , 1987 Minutes 6 . 7 : 30 P.M. PUBLIC HEARING CONTINUED: To consider the rezoning of approximately 71. 2 acres of property located in Section 7 , Township 115N, Range 22W, from Ag to R-2 . Applicant: Jackson Business Park Action: Recommendation to City Council 7 . 7 : 40 P.M. PUBLIC HEARING CONTINUED: To consider the final plat of Yarusso Addition lying on property located at 1803-1885 Eagle Creek Boulevard. Applicant: David Yarusso Action: Recommendation to City Council 8 . 7 : 50 P.M. PUBLIC HEARING CONTINUED: To consider an amendment to Conditional Use Permit Resolution No. CC-334 to delete a condition which requires a person with a minimum of 5000 hours experience of working with mentally retarded in F the event that person is the only supervisor in attendance, on property located at 1111 East Third Avneue. Applicant: Thomas Allen, Inc. Action: Amendment to Conditional Use Permit No. CC-334 9 . 8 : 00 P.M. PUBLIC HEARING: To consider the preliminary and final plat of Horizon Heights 4th Addition lying on the property located south of County Road 16 , north of County Road 42 , east of Muhlenhardt Road and west of Hwy. 13 . Applicant: Walt Muhlenhardt Action: Recommendation to City Council 10. 8 : 10 P.M. PUBLIC HEARING: To consider an application for a conditional use permit to allow outside storage of construction equipment upon the property located on lots 1- 10 , Block 174 , City of Shakopee. Applicant: Thomas Edman and James O'Brien Action: Conditional Use Permit Resolution No. 480 11. 8 : 20 P.M. PUBLIC HEARING: To consider an amendment to conditional use permit resolution #375 to allow a change in hours of operation for mining operations from 7 : 00 AM - 7 : 00 PM to 6 : 00 AM - 10 : 00 PM. Applicant: J.L. Shiely Action: Amendment to Conditional Use Permit No. 375 12 . Informational Items : a. J.L. Shiely Company' s operation plan for 1987 b. Legal opinion - building over lot lines 13 . Discussion: a. Proposed Golf Course/Residential Development T. Haugen b. Meritor Development Corporation Residential Development Proposal - Larry Frank ` 14 . Other Business 15 . Adjourn Dennis R. Kraft Community Development Director CITY OF SHAKOPEE /y TENTATIVE AGENDA Downtown Ad Hoc Committee City Hall Council Chambers February 4 , 1987 Chrmn. Laurent Presiding 1. Call to order at 7 : 30 A.M. 2 . Introduction of New Member - Harry Kohler 3 . Approval of Agenda 4 . Approval of the minutes - January 14, 1987 5 . Downtown Redevelopment - Discussion 6 . Informational Items: a. Downtown Public Hearing - February 10 , 1987 Citizens State Bank, 8 : 00 P.M. b. City Hall Referendum - Update 7 . Other Business a. b. 8 . Adjourn Barry A. Stock Administrative Assistant CITY OF SHAKOPEE IF YOU ARE UNABLE TO ATTEND THE MEETING PLEASE CALL BARRY OR TONI TO LET THEM KNOW , TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: License Background Investigation DATE: January 26, 1987 INTRODUCTION: on January 20, 1987, Council passed the following motion relating to the licensing of Masseur/Masseuse. Background check for the license be noted to the Police Department to trip a recommendation of a non-issuance in the event of a previous conviction of a morals charge. BACKGROUND: Any request submitted to the department by the City Clerk for a background investigation relating to licensing is thoroughly investigated. Any conduct that would show cause for a denial is referred to the City Attorney for an opinion. In the event the City Attorney advised the department that there is a legal basis for denial, the Council will be fully informed so that the City can prevail in the event of litigation. Obviously if a person applying for a Masseur/Masseuse license had been convicted of a morals charge the department, upon advise of the City Attorney, would recommend denial of the license. In the event the investigation does not reveal a basis for denial , Council is informed of the fact that the department recommends issuing the license based solely on the background investigation and not for other reasons the council may consider such as conditional usage. TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 3 , 1987 Mayor Reinke presiding 1] Roll Call at 7 :00 P .M. 2] Recess for H.R.A. meeting 31 Re-convene 41 Liaison Reports from Councilmembers 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 71 Approval of Minutes of January 13th, 16th, 20th, and 21st , 1987 81 Communications: (Items noted for consent will be received and filed) *a] Secretary of State Joan Anderson Growe re: openings on three state agencies #b] Beverly Koehnen re : expenses from change of address c] 9] Public Hearings : None 10] Boards and Commissions : None 11] Reports from Staff: [Council will take a 10 minute break around 9 : OOPM1 a] Minnesota Valley Trail Extension b] Meritor Development Corporation Proposed Residential Development c] Downtown Redevelopment d] Marschall Road Watermain Improvements Feasibility Report - Res . 2684 #e] Second Avenue Parking Lot Lighting Project #f] Prior Lake Spring Lake Watershed District 509 Plan g] Request by Jack Brambilla for Twelve Off Street Parking Spaces in Municipal Parking Lot h] Hiring A City Planner II i] Tank Truck Chassis for Rebid j ] 1987 Pay 'Flan - Fire Department k] Fire Department By-Laws (physicals) *11 Purchase of/Replacement Vehicle - Police Department #m] Hiring A Patrol Officer n] Approve Bills in Amount of $958 ,010. 74 o] Clerical Employee - Police Department p] Sanitary Sewer Plan Within The Metropolitan Urban Service Area #q] Appointment of Manager to Prior Lake/Spring Lake Watershed District TENTATIVE AGENDA February 3 , 1987 Page -2- 12] Resolutions and Ordinances: *a] Res . No. 2685 , Accepting Work on the 1985-1 Fourth Avenue Reconstruction - CR-83 to Shenandoah Drive *b] Res. No . 2683 , Initiating Vacation of Public Right-of-Way Within the Plat of Killarney Hills *c] Res. No. 2686, Approving Plans & Specs for Valley Park Drive North 1986-11 131 Other Business : a] Horse Drawn Carriages on City Streets b] ' C1 d] 14] Adjourn to February 10, 1987 at 8 :00 P .M. (Public hearing on the Downtown Street Scape Project will take place : at the Citizens State Bank, 1100 East 4th Avenue) John K. Anderson City Administrator COUNTY ROAD NO. 79 :E. co N aa. W W W N � W N � � \� , N •<� t N0 W V \ W I Pl) • J I ' O c" V W A ° o ( CID \ \ co N cn co co CA cn.• '\ O -tel D7 En (yl ' -.. _ W I N O r co — — I t-- D cil cn cn W --- ♦ f f \t Uicn W Ul N N N I W - r O V i. ,. CD oLn N V O W f I f CD N " co At Id J ( -- 1\ cn T� co rox ( W OD p � ) ,..+.�. O co `O 0o J 1 •.,� co co ! N --� ! Co co i p • i W o /• cn c w W f. cn cn 1 --V. \ \\ co � -- N �•• —. N �• W W �•• N V i OD I n W W 0D -- cn - t0 cc V Nwml l) a r r Z � D m m N y r L N CD LO v Cf) - v � v S Cl m m m U ! Co f W 1 W S I W N !\ '•r/ 1 \\ - 1 1 . � / i C 0 ML CD N i O Z co \ m cm \ 1 oa I 1 to � W, I A � Ut - _ N //y�r�� �! 1 vii/ � 4 � O 7 O N co r CD N W � I ~ N co \\J/ W / CD v W 1, I N CO A N 1 �d w CDr w co y ` 1 ow N N T C) 1 m � W r I TENTATIVE AGENDA Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota Regular Session February 3 , 1987 1. Roll Call at 7 : 00 p.m. 2 . Approve minutes of the January 6 , 1987 meeting. 3 . Other Business 4 . Adjourn Dennis R. Kraft Executive Director SHAKOPEE HRA PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL MEETING SHAKOPEE, MINNESOTA JANUARY 6, 1987 Chairman Wampach called the meeting to order at 7:02 p.m. with Comm. Leroux, Vierling, Clay and Lebens present. Also present were John K. Anderson, City Administrator; Dennis Kraft, Executive Director; Kenneth Ashfeld, City Engineer; Judith S. Cox, City Clerk; and Julius A. Coller II , City Attorney. Lebens/Vierling moved to approve the minutes of December 2, 1986. Motion carried unanimously. Lebens/Vierling moved to nominate Commissioner Leroux for Chairman of HRA. Motion carried unanimously. Vierling/Clay moved to nominate commissioner Lebens for Vice Chairman of HRA. Motion carried with Comm. Lebens opposed. Lebens/Wampach moved to nominate Comm. Vierling for Secretary of HRA. Motion carried unanimously. The Executive Director gave an update on the purchase of the House of Hoy stating that the closing took place on December 19, 1986. When the east wall of the Jaberwoky Building was removed it was discovered that the top part of the westerly wall of the Herrgott building, which is located at 111 East First, was open. Mrs. Herrgott alledged that the roof of the building was damaged as a result of the demolition of the buildings. The HRA, after discussing with the City staff has come to the conclusion that they will install exterior plywood along the open part of the wall of the Herrgott building so further damage can not occur if Mrs. Herrgott will sign a covenant not to sue the City as a result of the City making the temporary repair to her building. As of this date Mrs. Herrgott has decided not to sign the covenant. The Assistant City Attorney's office has recommended that the City not initiate repair on her building unless the covenant is signed. Mrs. Herrgott has contacted Mr. Hauer, the contractor, and his insurance company is supposed to investigate this allegation. Mr. Howard Herrgott Jr. , Jordan said the full cost of repairs for the roof and upper wall of the buildings would be $750.00. discussion ensued on the need to get some temporary repair to Mrs. Herrgott's building before more damage occurs. It was the consensus to table this decision until the Assistant City Attorney arrives later this evening, and a legal opinion can be sought. Vierling/Wampach moved to table until the Assistant City Attorney arrives. Motion carried unanimously. Wampach/Vierling moved to appoint Comm. Leroux to represent the HRA in negotiating for the development of the former women's prison site with Mr. Thomas Massey. Motion carried unanimously. Wampach/Lebens moved to authorize the chairman and the Executive Director to enter into an agreement for an option to purchase the Former Women's Correctional Facility Property in the amount of $145,000.00 for a six month period. Roll Call: Ayes: Unanimous Noes: None Motion carried. HRA January 6, 1987 Page -2- Lebens/Wampach moved to not reconsider the action taken during the fall of the 1986 and not pursue the purchase of Mr. Kallevig's property at 303 East 1st Avenue. Motion carried unanimously. Lebens/Vierling moved to adjourn to later this evening. Motion carried unanimously. Meeting adjourned at 7:40 p.m. HRA was called to order at 11 :52 p.m. Mr. Rod Krass, Assistant City Attorney said that in regards to the covenent of not to sue the Agreement can be reworded stating that the City does not acknowledge any liability, contractual or otherwise. Vierling/Wampach moved to direct the Chairman of the HRA and the Executive Director of the HRA to negotiate and attempt to sign the agreement with Mrs. Herrgott with an amount contributable by the HRA of up to $300.00, to be paid after the signing of the agreement. Roll Call: Ayes: Unanimous Noes: None Motion carried. Clay/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 12:01 a.m. Carol L. Schultz Recording Secretary ' n7 -rr,,r, . /� r,n+r J��h�:�� nTm<r ^()TTT ATT 1 IL rl T T A^ nn ATT S11T r *,T— tM, TTI (i1 T T V ADJ. R�,GJ_.zt ..r�SSI..,�. �_.A?.OP».�, �.1.3"�sOlA �.A;�tTAR� 13, 187 Mayor Reinke called the meeting to order at 7:02 p.m. with Cncl. Leroux, ^lay, 'Tierling, "dampach and Lebens present. Also present were John K. Anderson, :City Administrator; Dennis Kraft, Community Development Director; Kenneth Ashfeld, City Engineer; Judith S. Cox, City Clerk; and Julius Coller IT, City Attorney. Mayor Reinke asked if there was anyone from the audience who wished to address anything not on the agenda. Charlie uerrgott expressed concern over the damage done to his mother's roof during demolition of the house of Hoy. He said he talked to Allied Adjusters, the agents for Northland Insurance which is holding coverage for Shakopee Construction. The question that remains is who is responsible for the damage done and what can be done to remedy this problem. The City Administrator suggested Iver. Ferrgott,meet with Staff and City Attorney and bring back the recommendation, to the next Council meeting so that the Council can then make a decision. Consensus was to have Cncl. Leroux and the Community Development Director meet with Assistant City Attorney and Nr. Herrgott on January 14, 1987, and come up with a decision. Stan Ockwig, Scottland Companies, submitted a proposal on proposed Winter Games in Shakopee. The proposal is a rough draft now and is going to be submitted to the Governor. The ',linter Games proposal is a combination of activities that after the first year they would seek olympic sanctioning. The City administrator said that the word olympic should be deleted from the Resolution No. 2677. Leroax/'rierling offered Resolution No. 2677, A Resolution Supporting the Proposal for the Upper Midwest Minter Games with the word olympic being deleted throughout the Resolution, and move its adoption. Motion carried unanimously. Cncl. ' ampach asked how this proposal would affect the St. Paul '.linter Carnival. Mr. Ockwig replied that they intend to work closely with the Carnival so that it may benefit both areas. Leroux/.lampach moved to reconsider Ordinance No. 211, An Ordinance of the City of Shakopee, innesota, Amending :Shakopee City Code Chapter 11 entitled "Land Use Regulation (Zoning)" by Adoptino, a new Conditional Use to Section 11.29 Subd. 3 "Limited Food Processing" and by adopting by Deference Shakopee City Code Chapter 1 and Section 11.90. I%iotion carried unanimously. Dill Jonquist, Fad.rest made Foods, asked the Council to reconsider their decision on not allowing food processing in a B-1 District. Mayor Reinke said he did discuss this will Bill and had also looked at other busirESses that are already zoned properly that may be available for him to look into. Mayor Reinke said that as it stands tonight he will not change his vote. Incl. Lebens asked what the c'11-Lance would be for Bill to get a Conditional Use Permit to be reviewed in another 5-10 years. The Community Development Cit; ouiicii Januar ' z 10S7 ` Page -2- Director said it is techni^ally possible but would require an amendment to the zoning ordinance and would require a .415 vote from the Council. Cncl. T:eroux said his concern is allowing a manufacturing use and making it a permitted use in a commercial zone and the two are not compatible, there is also single family residential across from the property. Nr. Tonquist said that his business was there before the ..zo'n.ing changed, he was there in 1975 and the zoning was changed in 1979• Cncl. r1lay had raised the question.:of whether the property was grandfathered in since the ordinance was changed after Mr. .Tonquist bought it. ",1r. Jonquist &iswered that he cannot extend or intensify a nonconforming use. Cncl. "ierling asked about screening along the south side so the residents would be buffered. Cncl. Leroux said his main concern is that it is a manufacturing use and how could they limit other manufacturing plants from coming in and requesting the same thing. Mayor Reinke said by States law the Council has until the 2nd week of February to make a decision. The Mayor said he will be willing to look at other facilities within the City to keep Fairest Made Foods in this community. 'He also stated that the rules and regulations are to protect all citizens whether they are a new business or..an old buisdness within this community. 'Tierling/Wampach moved that Ordinance no. 211 be tabled until January 20, 1987. Motion carried unanimously. The City ^,leek said that ° r. I.ee Stoltzman called to express his interest in serving on the Planning Commission. Cncl. Clay said he talked with Nr. Todd Schwartz, presently serving on the 1--inergy and Transportation Commission saying that he was interested in serving on the Industrial Commercial Commission. ,Tierling/Lebens moved to nominate Lee Stoltzman, Robert Jahnson and Dave Rockne for Planning Commission. Motion carried unanimously. '.'ierling/Leroux moved to nvninat4., Jim Plekkenpol and Turk Miller and Todd Sdhwartz for the Indu,-=tr�.al_Commercial Commission. Motion carried unanimously. T;eroux/Jierling moved to nominate Dan Steil for Police Civil Service Commission. Notion carried unanimously. Vierling,/Lebens moved to nominate Jim Xephart for Shakopee Public Utilities Commission. motion carried unanimously. Leroux/'vlampach moved to nominate Robert Siegler and Debra Allen for the Shakopee Community Access Corporation. I-iotion carried unanimously. ,rierling/Leroux moved to nominate Glenda Spiotta and James 'weeks for the -7�raergy and "_'ransportation Commission. Notion carried unanimously. Wampach/Lebens moved to nominate Bill -arrison and Lee Davis for the 'able Communication advisory ^,ommission. Motion carried unanimously. k I _ I 7 A amity `-Ouncil .Tanuary 13, iQv7 Page -3- ?eroux/�'ierling moved to nominate Dean Roper for ^,ommunity Services. ?lotion carried unanimously. Vierling/^lay moved to nominate Dale Dahlke for Building ^,ode Board of Adjustment and ,^.ppeals. notion carried unanimously. Trierlir�g/T,eroux moved to nominate Dale Dahlke for rousing and Advisory Appeals Toard. Motion carried unanimously. Leroux/+.%ierling moved for a 10 minute recess. Motion carried unanimously. Lebens/vierling moved to reconvene at 8:20 p.m. Motion carried unanimously. Leroux/'Tierling moved to nominate Harold :Toler for the Downtown "ommittee and in addition moved that the rules be suspended to allow for appointment this evening. "Motion carried unanimously. Discussion ensued on the Downtown Redevelopment Project. Cncl. Lebens said that she approached the residents very fairly in regards to taking their names off of the petition and most of them willingly stopped at her shop to take their names off. it was her feeling that the residents were not told that this petition would result in an assessment to them. They thought they were only signing their name to a feasibility study. It is her feeling that the bridge and bypass should be in first before anything is done for the Downtown Streetscapes. Mayor Steinke said one of the reasons they are looking into this project notia is because in a few ;rears tax increment financing may not be available. The residents will be helped by lasing tax increment financing. Cncl. T,eroux said that the residents were not lied to, they were told that it was for a feasibility study .and that is how the feasibility study is handled. Mayor Reinke said the assessment hearing is not held until after the decision has been made by the Council as to whether there is going to be a project. mhe public hearing on this is still under determina- tion and no decision has been made yet. Cncl. Leroux said he talked to some people downtown and alot of them feel something should be done to the dc:mtown area but are not sure what. Cncl. Clay asked the City E'rigineer if the City could not get an agreement from "�a-DOT as to the exact design they will be using so that we can be at least 99'. sure. The City �gineer said the location design study report when completed and the Federal ' ighway Administration approval is on it then that becomes the alignment. They are hoping to have the location design study report completed by late summer. Clay/Leroux moved to delete 3rd Avenue from the project area.. Discussion ensued with Cncl. T�eroux stating that if the electorate votes positively on the referendum for the new City -;all and if the;; should select the downtown site that will have a direct impact on 3rd Avenue and what may or may not be done. There has been unpublished thoughts of closing 3rd Avenue E City Council Taaivary 13, 19F7 Page -O- at that junction so that 3rd Avenue would not go through from Lewis to Sommerville. It could be added later on in the project but be deleted now. ^ncl. Lebens said there are just as mane businesses on 3rd .venue as there are on Atwood ;'treet. Cncl. ?:eroux said that at this time he would prefer to keep 3rd Avenue in and in the event that the City Mall is approved and the downtown location is approved, at that time it could be deleted from the project. Discussion ensued on assessing the south side of 3rd Avenue. Cncl. Leroux asked the City Attorney if we have the ability to include those parcels on the south side of 3rd Avenue in the project assessments. The City Attorney replied that if they were not included in the actual petition then they could not be assessed. Motion to eliminate 3rd Avenue from the project area fails with Cncl. ?,ebens, Vierling, Leroux and Wampach opposed. Leroux/Vierling moved that the portion to be assessed against the parking lots be paid by the city through tax increment financing. Motion carried with Cncl. ?ebens opposed. 7"Tierling/Leroux moved to present the 2Y, street rehab and o streetscape assessment ratio to the affected property owners at the continued public hearing. Motion carried with Cncl. Lebens opposed. Leroux/Clay moved that assessments be deferred until such time as the residential property is sold or developed into commercial use. Motion carried with Oncl. Lebens and Vierling opposed. Leroux/77ierling moved that the deferments on residential property be at non-interest bearing. Motion carried with Cncl. Lebens opposed. Cncl. Wampach asked the City rngineer if property owners would be assessed for the nodes out on the city street right-of-way. The Cite '.hgineer answered that the nodes are included in the street rehab and everyone in the block will bepaying for it not just the corner property o„rncl•. Vierling/Leroux moved to defer the street rehab costs for a 3 year period for vacant land or until developed whichever occurs first, with no-interest. Discussion ensued with Cntl. Lebens saying that since vacant land owners were assessed on the 4th Avenue project then the same procedure should follow on this project. ' otion fails with -ncl. 'Vierling, Lebens, l,:aycr 'einke, and Leroux opposed. Cncl. tlampach abstained. Leroux/'I'ierling moved to set the reopening of the public hearing for the Downtown Redevelopment Project for Tuesday, February 10, 1987, at 8:00 p.m. at the Com-r:anity Room at Citizens State Bank. Motion carried unanimously. i i i i ✓ity "oancil -an.. r-r 1 n , rade -5- Discussion ensued on the schedule of the project. Cncl. Leroux said he would like the project schedule to change to show that it is to the best interest of the business owner. ?eroux/'ierling moved for a 5 minute recess at 11:05 p.:n. :"otion carried unanimously. ,eroax/-`amr,ach moved to reconvene at 11:10 p.m. Notion carried unanimously. 'Wampach/i,ebens moved to recess to Executive Session to discuss labor negotiations. 1,otion carried unanimously. Leroux/Lebens moved to reconvene for City Council. lotion carried unanimously. Leroux/vierling moved to adjourn to February 20, 1987, at 7:00 p.m. Motion carried unanimously. Meeting adjourned at 11:45 P.m. Judith S. Cox City Clerk Carol L. Schultz Recording Secretary SHAKOPEE CITY COUNCIL PROCEEDINGS SPECIAL SESSION SHAKOPEE, MINNESOTA JANUARY 16, 1987 Mayor Reinke called the meeting to order with Cncl. Lebens, Vierling, Leroux, Clay and Wampach present. Also present were John Anderson, City Administrator; and Dennis Kraft, Community Development Director. Leroux/Vierling moved to accept the call for special session. Motion carried unanimously. Cncl. Leroux said one thing that came to mind in regards to the Fairest Made Foods decision of Tuesday night was the possibility of giving consideration to the present use. There is no 2nd Avenue on the north side of the railroad tracks from Minnesota Street to Fillmore. We have established a commercial area without proper access. He thought perhaps that area could be put into a more encompassing zoning that would allow for some present uses and some other combined uses. If a zone could be created that could combine some very light manufacturing processes and commercial processes and allow them to coexist that could be the best use for the land in that area. This would have to go back to the Planning Commission for approval. Mr. Jongquist said he will give as much time as possible. Leroux/Lebens moved to direct this item to the Planning Commission for their consideration at a public hearing to be held on February 5, and direct staff to publish the proper notice in the newspaper for such public hearing. Cncl. Leroux said this would be a permitted use but a planned unit development, although a conditional use would not have to be applied for, a development plan would have to be presented. Motion carried unanimously. Discussion ensued on fiscal disparaties. Mayor Reinke said he attended a meeting with the Associaiton of Metropolitan Municipalities and it maybe a no win situation. If so, he said Shakopee should draft its own legislation. Cncl. Leroux said he signed an agreement at the recommendation of the Assistant City Attorney with Mrs. Herrgott (owner of the building adjacent to the Hoy building which was recently razed). He signed under the title of Vice Mayor. Lebens/Vierling moved to accept Cncl. Leroux signature on the agreement with Mrs. Herrgott. Motion carried unanimously. Wampach/Leroux moved to adjourn. Motion carried unanimously. Meeting adjourned at 7:35 p.m. Carol L. Schultz Recording Secretary • Par,"-.D T 3 ^T 7HE SH. KOP 7 .T T,tir .,Or7, CIT ADJ. GULAR STSSION Sri .Y,OP 7,E, Mr, T a T. ^T JANUARY 20, 1987 ^ayor Reinke called the meeting to order at 7;00 p.m. with Cncl. T,eroux, 7ierling, `vlampach and Clay present. Cncl. Lebens was absent. Also present were Tohn K. Anderson, City Administrator; Dennis Kraft, Community Develop- ment Director; Judith S. Cox, City Clerk; and .Julius y. Coller II, City :attorney. Liaison reports were given by councilmembers. Mayor Reinke asked if there was anyone from audience who wished to address anything not on the agenda. There was no response. Leroux/Tierling offered Resolution No. 2675, A Resolution of Appreciation to John Lane. Motion carried unanimously. Vierling/Leroux Offered Resolution No. 2680, A Resolution of Appreciation to James O'Neill. Motion carried unanimously. Leroux/,rierling moved to approve the minutes of January 6, 1987. Roll Call: Ayes:- Unanimous :does; None Motion carried. The City Clerk said that Carol Cronkhite has applied for registration as a massuese in the City of Shakopee, and that there is a conflict in the Zoning Ordinance and the Business T,icensing Ordinance as far as granting the Conditional Use Permit for a home occupation. Discussion ensued on alternatives that may be available that would permit therapeutic massage as a home occupation in a residential area. Cncl. Clay asked if as a way to allow therapuetic massage within the' ity of Shakopee, if it would be possible to require a license for therapuetic massage with the requirement being that the applicant hold a current license from the State of Minnesota to practice either chiropractics, physical therapy, license practical nursing or some other related 'health care that is licensed by the State of Minnesota and also produce a certificate of training specifically for therapuetic massage from a school that is recognized by the State of Minnesota; secondly, to amend ordinances to permit therapuetic massage as an allowable business within a residential zone provided that it is practiced---only by the applicant. Cncl. Leroux said he agrees with changing the code to allow therapuetic massage in an R-1 or R-2 zone but that it could be hard to distinguish between therapuetic massage and massage. Carol Cronkhite said she went to the Minneapolis School of Massage and holds a certificate of training but there are no schools that are licensed by the State of Minnesota and there are no massueses that are licensed by the State of Minnesota. She said she is working with some doctors on the possibility of getting referrals from them as her, clientele. Leroux/Clay moved to permit massage as a home occupation in a R-1 and R-2 zone upon approval of a conditional use permit for a come occupation by the Planning Commission in accordance with the zoning ordinance requirements, in addition to current general commercial districts, and add a definition of a home occupation in the licensing chapter of the city code consistent with the definition and conditions of a home occupation in the zoning chapter of the city code, except that the home occupation shall be carried on by only one member of the family in the dwelling unit and without any additional employees, and with no definition of therapuetic massage at this time. notion carried with Cncl. TTierling opposed. City Council January 20,1987 Page -2- Cncl. Vierling said she is very uncomfortable with the fact that there is no license by the State of Minnesota. The City Attorney asked about setting a list of qualifications under what basis the license will be granted. Currently the City Clerk said there is an application that the applicant has to fill out indicating their name and address, where they will be conducting their business, what kind of backgound they have, and the police department does a background check on the applicant. Leroux/Wampach moved to amend the motion and that a background check for the license be noted to the police department to trip a recommended non-issuance in the event of a previous conviction on a morals charge. Motion carried unanimously. Motion carried on amended main motion with Cncl. Vierling opposed. Discussion ensued on changing the zoning ordinance to allow for therapuetic massage as a home occupation and defining therapuetic massage. R-1 and R-2 will have to be added into the zoning code. The City Clerk said that it will be necessary to have a 4/5 vote by the Council on a zoning ordinance. Mary Sullivan, Scott-Carver-Dakota Community Action Agency, Inc. was present and was asking for the City's assistance in helping to move their offices to the City of Shakopee from the City of Carver. The estimated cost of the move is $10,000. Leroux/Vierling moved that the City assist Scott-Carver-Dakota Community Action, Inc. in their move from Carver to Shakopee with City staff and equipment including rentals if necessary. Roll Call: Ayes: Unanimous Noes: None Motion carried. Clay/Wampach moved to accept with regrets the resignation letter of Mike Sortum, from the Ad Hoc Downtown Committee. Motion carried unanimously. Clay/Wampach offered Resolution No. 2678, a Resolution of Appreciation to Mike Sortum, and moved its adoption. Motion carried unanimously. Leroux/Vierling moved to receive and place on file the letter from the State of Minnesota seeking applications for 2 vacancies in the Minnesota Racing Commission and the Education Board. Motion carried unanimously. visen`ssion ensuea QIi Lr1P i4'LLPr rete ivea trom 5t-. riraincis lZegional Center - ^ a ZE—Ii-a uiiiu`iP�i t JZc` rz�d2lL'1 rd1�FTY ft ICC JII� 1LL"E} 1:1L XilTff�iYT15L�'d C1r - - Y Y said that basically this letter says they will not treat anyone without that persons consent. Concerns were raised over the fact that if someone was brought in unconscious that they would not be treated. Clay/Vierling moved that City staff contact the hospital and ask the Board of Directors to come back with a clarification as to the hospitals policy on treating patients presented to them as to their financial ability to pay and fire- pc7lic-r as ro rhe patients vino refuse to authorize services, and policy on treating victims who are unconscious or unable to personally authorize services for themselves. Motion carried unanimously. City Council �f January 2C, 1987 / Page -3- The City Administrator said a letter was received from the Scott County Board of Commissioners stating that any recommendations we may have for appointment of Manager of the prior Take/Sprint Lake Watershed District should be sent in no later than February 20, 1987. Leroux/';ierling offered ordinance No. 213, An Ordinance of the City of Shakopee Amending Shakopee City Code Chapter 11 entitled "land Use Regulations (Zoning)" Sections 11.20 and 11.21 by Removing Lots 1-10, Block 174 and Lots 1-10, Block 40, Shakopee City from R-3 Zoning District, (.:id-Density Residential), to I-1 Zoning District (Light Industrial), and by Adopting by Reference Shakopee City Code Chapter i and Section 11.99 which among other things contains Penalty Provisions, and :Hove its adoption. Roll Call: Ayes: Unanimous Noes: ?done Motion carried. Discussion ensued on the approval of the Preliminary and Final Planned Unit Development Plans for Canterbury Downs Racetrack. Tim Keane said these units will be detached from the summer barns and .they will not be seen from County Road 83. Vierling/Clay moved to approve Resolution No. 2682, A Resolution Approving the Preliminary and Final Planned Unit Development Plans for Canterbury Downs Racetrack, which will allow the construction of three 12 unit dormitory housing buildings adjacent to horse barns C-4, B -6 and C-3 as depicted on the plans which are included as a part of the permit application. Motion carried unanimously. Clay/Vierling moved to receive and place on file the Second update on the Herrgott Property received from the Community Development Director. Motion carried unanimously. Leroux/Vierling moved to approve purchase of Bauer Iiodel K 220 Breathing Air Compressor from R. . Compress Air for 036,874.0C, and authorize "2,642.00 for Precision Metal Fabricators and 71,775.00 for Medfield Electric for Installation. Roll ?all: Ayes: Unanimous Noes: None Motion carried. Wampach/Clay moved to direct the City Engineer to remove the reconstruction of inplace median islands located at the intersection of T.T. 101 and Valley Park Drive North from the Valley Park Drive North project design elements. Cncl. .ampach asked if this would be marked with illuminous paint at night. Discussion ensued on possibly directing the staff to look into where other conditions might be hazardous as to crosswalks and lane stripes and painting of curbs. Motion carried unanimously. Leroux/'iierling moved to change the bid opening for the Trunk Highway 101/County Road 83 Signalization, Project No. 1987-1 from 10:00 a.m. January 22, 1987 to 10:GO a.m. 7ebruary 12, 1987. Roll ^all: Ayes: Unanimous Noes: Hone Motion carried. City Council January 20, 1957 Page -4- Leroux/7ierling moved to call for a public hearing on the proposed alterna- tives for the Trunk Highway 169 Minnesota River Crossing and Mini-tBypass Droject to be held at 7:30 p.m., February 25, 1987 in Room 318, Scott County Courthouse with an open house to precede the public hearing at 4;00 p.m. v-lotion carried unanimously. Leroux/Vierling moved to authorize the proper City Officials to execute the maintenance contract with .ssociated "techanical for 11,815.00 and the rate of w42.50 per hour fnr all repair work coj�pleted on call, plus parts, for work done not in conjunction with normally scheduled maintenance checks, for the 1987 operational year. Roll Call: ayes: Unanimous Noes: None :Motion carried. ,Tierlin'-/Clay moved to approve the bills in the amount of w1,080.889.87. Roll Call: Ayes: Unanimous ?does: None Motion carried. Leroux/',rierling moved to authorize the purchase of a single axle dump truck from Boyer Ford in the amount of ?29,249.00 Roll Call: ayes: 'Unanimous Noes: None :lotion carried. T,eroux/"ierling moved to authorize the appropriate city officials to execute a contract amendment with ':'aste ' anagement to increase the 1987 garbage collection rates by $.61 per month. Roll Call: ayes: TJnanimous :does: none Motion carried. Leroux/vierling moved to offer Resolution No. 2676, A Resolution amending Resolution Number 2661 adopting the 1987 Fee Schedule, and moved its adoption. Roll Call: dyes: Unanimous 'woes: None Motion carried. Leroux/Clay moved for a 5 minute recess. Motion carried unanimously. Vierling/�,ampach moved to reconvene at 9:00 p.m. Motion carried unanimously. Ballots were cast for appointments .to the Planning Commission Tohnson; Cncl. Teroux, �Tierling, and Mayor ?einke Rockne: ^ncl. ^lay, I;eroux, '7ierling, ..Wampach and Mayor Reinke Stoltzman: Cncl. Wampach Ballots were cast for appointments to the Industrial Commercial Commission: Miller: Cncl. Clay and Vierling Plekkenpol: Cncl. Leroux, 7ierling, Wampach and T,,ayor Reinke Schwartz: Cncl. Clay, Leroux, Wampach and Mayor Reinke Rockne and Johnson were. elected to the Planning Commission for four year terms expiring January 31, 1991. Plekkenpol and Schwartz were elected to the Industrial Commercial Commission for three year terms expiring-January 31; 1990. City Council January 20, 1987 Page -5- Leroux/Vierling moved that all other positions be filled with the applicants: Police Civil Service Commission - Dan Steil for a three year term expiring January 31, 1990 Shakopee Public Utilities Commission - Jim Kephart for a three year term expiring March 31 , 1990 Shakopee Community Access Corporation - Robert Ziegler and Deborah Allen for three year terms expiring January 31 , 1990 Energy & Transportation - Glenda Spiotta and James Weeks for three year terms expiring January 31, 1990 Cable Communication-Advisory Commission - Bill Harrison and Lee Davis for three year terms expiring January 31, 1990 Community Services - Dean Roper for a two year term expiring January 31, 1989 Building Code Board of Adjustment and Appeal - Dale Dahlke for a three year term expiring January 31, 1990 Housing Advisory and Appeals Board - Dale Dahlke for a three year term expiring January 31, 1990 Motion carried unanimously. Leroux/Vierling moved to authorize the proper City officials to enter into a two year lease with Save O'Dowd Lakes Association for the purpose of providing easement for electrical power and operation of aerators. Roll Call: Ayes: Unanimous Noes: None Motion carried. Leroux/Vielring moved to authorize the appropriate City officials to pay Hardrives, Inc. the amount of $4,048.50, and in doing so agree to forego any appeal and waive all project warranties. (1982 Pavement Preservation) Roll Call: Ayes: Unanimous Noes: None Motion carried. Leroux/Vierling moved to accept the proposed ballot form and resolution, and direct the City staff and architect to begin work with the Citizens Committee to review the City Hall proposals to arrive at a final bond referendum amount prior to the recommended April 28th Bond referendum date. Motion carried unanimously. Leroux/Wampach offered Resolution No. 2681, A Resolution of Appreciation to John Manahan, and moved its adoption. Motion carried unanimously. Wampach/Leroux offered Resolution No. 2679, A Resolution of the City of Shakopee Requesting the Minnesota Department of Transportation to Provide for Roadway Improvements at the Intersection of Trunk Highway 169 and Trunk Highway 101 Within the City of Shakopee , and moved its adoption. Motion carried unanimously. City Council January 20, 1987 Page -6- Leroux/Clay moved to accept the Council meeting procedures for 1987 as outlined in the Council memo regarding the subject dated January 14, 1987. (Doc. #CC-130) Motion carried unanimously. Discussion ensued on ending the Council meetings by 11:00 p.m. if possible. It was felt that issues discussed late in the meeting were not always given full consideration due to lateness of the hour. It was consensus of the Council to evaluate each agenda section prior to discussion and reschedule some items if necessary to allow proper considerations to be given to all issues. Leroux/Vierling moved to adjourn to Wednesday, January 21, 1987, at 7:30 p.m. Motion carried unanimously. Meeting adjourned at 10:00 p.m. Judith S. Cox City Clerk Carol Schultz Recording Secretary 7 PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE, MINNESOTA JANUARY 21 , 1987 Mayor Reinke called the meeting to order at 7 : 32 p.m. with Cncl. Wampach, Lebens, Vierling and Leroux present. Also present were John K. Anderson, City Administrator and Rod Krass, Assistant City Attorney. Wampach/Lebens moved to recess for an executive session to discuss pending litigation with the Scott County Lumber Company. Motion carried unanimously. Vierling/Leroux moved to reconvene at 9 : 07 p.m. Motion carried unanimously. Wampach/Lebens moved to adjourn. Motion carried unanimously. Meeting adjourned at 9 : 07 p.m. John K. Anderson Recording Secretary Judith S. Cox City Clerk RECEIVED ,., tatr of 11tririPButa r .: OFFICE OF THE SECRETARY OF STATE ��� 2 L 1� � ............V #t. Patti 55155 JOAN ANDERSON GROWE CITY OF60CorpCorpKT`2C7FFICE�ILDING oration Division:612/298-2803 Secretary of State UCC Division:612/296-2434 Election Division:612/296-2805 ELAINE VOSS Office of the Secretary:612/2963266 Deputy Secretary of State Office of Deputy Secy.:612/296-2309 FOR IMMEDIATE RELEASE: For Information: January 26, 1987 Willa Behrends (612) 296-2805 Secretary of State Joan Anderson Growe is seeking applications for 3 vacancies in the following state 3 agencies. In accordance with the Minnesota Open Appointments Law, application forms may be obtained at the Office of the Secretary of State, 180 State Office Building, St. Paul , MN 55155-1299: (612) 296-2805. Application deadline is February 17, 1987. CHARITABLE GAMBLING CONTROL BOARD has 1 vacancy open for a member. The board shall regulate legal forms of gambling to prevent their commercialization, to ensure integrity of operations and to provide for the use of net profits only for lawful purposes. Members must have been residents of Minnesota for at least five years. Not more than six members may belong to the same political party. At least four members must reside outside of the seven county metropolitan area. Members are appointed by the Governor. Members receive $35 per diem plus expen- ses. Members must file with the Ethical Practices Board. For specific infor- mation contact the Charitable Gambling Control Board, 1821 University Ave. , Room N-475, St. Paul 55104-3383; (612)642-0555. BOARD OF TEACHING has 1 vacancy open for a member of the public who is or is a former member of a local school board. The board establishes rules governing - MORE - SEE OVER - "AN EQUAL OPPORTUNITY EMPLOYER" Beverly Koehnen 2036 Canterbury Road Shakopee, 1'Jinnesota 55379 December 27, 1986 Fred Corrigan, Director of 0rera.tion.s Canterbury Downs 1100 Canterbury Road Shakopee, Tinnesot: 5.7G Dear Sirs: This letter has dual rur-^ose. JAN-7� r- ATY OF SHAKOPEP.II First, to inform you that I never received the check you promised to residents on County Ro,,d #-83 as reimbursement for the expense you created when you changed our--ddress to Canterbury Road. These costs occurred shortly after we had just raid for the address change mandated by the 911 imulemer_tatior_. Second, I vra.nt to sh^,re .-ith you e,-cerrts from my Christmas letters to friends -nd relatives: "No. I still have not moved. This is my fourth address at the same house. This latest chcnge is to further glorifir C7nterbury Downs, and I wasn't ever_ -- ske c. if I r-oulc' mind! C. D. is Minnesota's new horse race track Whose roof I can see from my kitchen vrindow. They are becoming an orgsniz.^.tion that makes e~inty 7romises, expects and asks for everything from Shakopee and the state, and wants to -ive nothing in return..." I am sendlinE a copy of this letter to .�.ha,I-_oree's City Council and others. Sincerely, Beverly Yoehnen Staff spoke with Mr. Corrigan on January 29th and was told the check was mailed to Ms. Koehnen shortly after he received the letter. //Q MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Minnesota Valley Trail Extension DATE: January 30, 1987 Introduction The Department of Natural Resources (DNR) is interested in extending their Minnesota Valley River Trail east from its present terminus at the Community Services Building to Murphy's Landing. Mr. Wally Bakken, on behalf of the snowmobilers in Shakopee, is also requesting that Council provide a snowmobile link from the end of the proposed trail extension at Murphy's Landing, south along Shenandoah Drive to connect with other snowmobile trails. Background The requests from the DNR and Mr. Bakken are attached. The requests conform to the City's trail plan as outlined in our Comprehensive Plan (see attached map and trail policies from our Comp Plan). The letter from Mr. Bakken posed four questions regarding snowmobile use of the proposed trail. All four questions have been answered in the affirmative by our City Attorney (letter attached). Problem The problem with the original plan as schematically shown on the map is that the DNR cannot construct a suitable bridge across the mouth of Mr. Sweeney's marina (please note paragraph two in the DNR's letter of December 30th). This means that the trail has to be routed around the marina and there are only two alternatives: 1. Construct the trail along the easement for City's sanitary sewer interceptor. This would be an ideal location for the trail, but might be unacceptable to Mr. Sweeney and the home immediately east of his property between Market and Minnesota Streets. 2. Construct the trail along the north side of Bluff Avenue in the existing 60 foot street right-of-way. This alternative can be accomplished by the City without any right-of-way, costs but extends the trail in front of more houses whose owners may consider it a nuisance. This alternative also requires that the City obtain right-of-way from the north side of Bluff Avenue north at Minnesota Street north to State owned property along the river. The State's trail standards call for a 10 foot wide trail and City "As Builts" for the Bluff Avenue project show a 30 foot pavement centered in a 60 foot right-of-way (15 feet of right-of-way on the north side of Bluff Avenue). This alternative might be more acceptable if we could arrange for a temporary winter bridge across the mouth of the marina for snowmobiles to keep them near the river and away from houses. Recommendation The newly constructed trail between Community Services in Shakopee and Chaska has been extraordinarily popular. The extension of this trail east to Murphy's Landing by the DNR will only enhance this recreational facility further benefiting Shakopee citizens and businesses. The proposed trail complies with the City's comprehensive trail plan and trail policies. The DNR needs the City's assistance to resolve this trail alignment issue. I recommend we pursue alternative No. 1 and 2 in that order, and that we meet with affected property owners to discuss the two alternatives as quickly as possible. Action Requested Direct the appropriate City officials to meet with the property owners along Bluff Avenue to secure an acceptable alignment for the completion of the Minnesota Valley Trail through Shakopee. JKA/jms DEAR COUNCIL DECEMBER ZZ.15% :N TALKING TO THE D.N.R. AND THE STATE TRAIL SYSTEM PEOPLE I HAVE E FOUND ^nT THERE WILL BE MONEY J EY ArnrLFL—E TO COMPLETE T�Z D,P.r. TrAIL TO MURPHY'S LANDING ==OvTD1Nv WE CAN *IhD i=i WAY -'_ LOOP THE SNOWMOBILE TRAIL =O IT CAN CONNECT WITH EST ABL I SH I. r=:rlLS GuIh'a== TO rr:ILR LAr..;=. WE HAVE : ECIS'✓S.LD• PERMISSION FROM MR. GENE HA ER TO CROSS HIS PROPERTY. WE STILL HAVE A SMALL SECTION OF TRAIL THAT IS NEEDE 0 CONNECT FROM THE EXISTING ! II1 al`,IESL+ i f't STATE ! r,t'iIL t-;EHLi LOCATED =LJ NEAR THE COMMUNITY SERVICE BUILDING TO THE OLD RODEO S+O !t: _'_• ON 70 BLUFF AVENUE AT MARKET STREET.7HEN EAST ON uLUr=r ONE BLOCK TO MINNESOTA S! REET THEN NORTH H Tei THE RIVER B OTTOMS THEN FOLLOV RIVER BU i 70M= EAST PAST THE S:rlAKO S. S, VALLEY 1 0 I EL FOLLOWING HE EXIS71NS TRAIL THn:i:iL'GH THE C17Y i'i=st=K LAND ON THE. BOTTOM WHERE THE FORMER FARMS AND UP THE ROAD TO HIGHWAY 101 AT THE WEST ENTRANCE OF MURPHY'S LAND+INE, WE NEED INFORMATION ON THE FOLLOWING: 1 . L.HN WE TRAVEL ON SLUFF AVE FOR I Ht -t i ONE BLOCK rR=h"!:^, MI'{r(h•.=. AN: ENTER i .— RIVER YS.R =%iJ I1 O::S AT MINNESOTA S ! r.-- ! 2. Ch=it". WE !UEE 7HE L _ i : PROPERTY L' EL_!W THE PARE THAT THE r F;RM Er. FARMS " r F—r_,^WMCD T L_NG AND CROSS __v COUNTRY _Ki 1 JVi Z. ZAN WE USE THE ROA COMMINS FRSit: THE Z17Y PARKTO HIGHWAY 7HA7 MURPHY'S LANDING ONCE OWNED7 .. CAN WE TRAVEL THROUGH THE DITCH ::+ _. ,—.,i=,t`O'OiyH DRIVE TO SAVER'S FARM 70 COMPLETE THE TRAIL v = R I OR LAKEI` STATE OF HEEzCD7Za DEPARTMENT OF NATURAL RESOURCES Jf a--' PHONEN0.296-2553 1200 Warner Road, St. Paul, Minnesota December 30, 1986 John Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379-1376 Dear John: 55106 FILE NO The Department of Natural Resources would like to extend the Minnesota Valley Trail east (downstream) from its present terminus by the Parks & Recreation office. There is one problem area and we need the help and approval of the City. The problem area is the marina area owned by Bob Sweeney which lies adjacent to the Minnesota River between Minnesota and Market Streets. We have determined that a bridge (previously considered) across the neck of the entrance to the marina is not practical. An alternative, so indicated on the attached sketch, is to use part of Bluff Street and the platted Portion of Minnesota Street lying north of Bluff Street. Since this Platted portion of Minnesota Street is not currently a road, we need a legal aecision on the question: Can the platted portion of Minnesota Street lying north of Bluff Street be used for the Minnesota Valley Trail? The trail would be a ten foot wide paved path used by bikers and hikers in the summer and snowmobiles in the winter. If the use of snowmobiles is not acceptable we will try to work out something with Mr. Sweeney to find an alternate route for snowmobiles. Enclosed is a copy of the snowmobile rules. 84.87 (Page 6) describes the rules related to the use of snowmobiles on streets and highways. The State supports the proposal made by Mr. Bakken to extend the grants-in-aid trail south from Murphy's Landing. I await your decision on the Minnesota Street issue. Thank you. Sincerely, Bill Weir Regional Park Manager cc: George Muenchow, Community Services Director Bruce Eliason, Manager, Minnesota Valley Trail Denis Kraft BW650: 1 k AN EQUAL OPPORTUNfTY E-IMIPLOY-ER t 3L�rrd4 q� ♦ os � K3 i�ar.a'•'A�Y� - n � - -� ona no wk x�� „� :, .r ., � �'�s, a`�ic" '-� ''.-• (4000) -• _ �J `" tis;} ,,' Severin Peterson 'T LOT y. Lij r .+ r .� �_ � c TiC ., ,��yx`�' � ,f :..fit''• v�j. ..• ` � �` t ... L) 1. - ���•�Y f' ATtf .yd y. •':"if+t"T 1" Ld ;��-iG • •.r • � � �' �<�. �,�, � [ �" � �r � 'Its +1 �T��_�3�,.r,.,�, s �t AL S►'•'t � - a Y'�vK* .. - t�[rj�' ♦ ~ ��_✓'1R _ ��. ^ � .rte , 3 t � .+ �'. � -. �. - F '{ � � :, .yy_ 1` _IC '1/._� * i i /�a U. t••1QjL.•: [���,�l�jy���•a•L����� �r, i ��i--� SKr,��^k�b•seN.� � U"SF 't' +� ♦ `••'� ' ,V - RA 1 t s �.itLC..�, -- Vii- ryY,�..- L: •r �s ♦a %r - `.ifs , _ -_'7.[p •. . - ar•'�,�4C. +_'`� �. _ rt -- a' .`�„ -_ - �•P�,,. � _ �, ter � �, •• ••� . - .. - � ��t! - s �;h - p�'- - �ti,�`�.'... i� ��- "'+•r7��.¢-. . � .t .nom'" �-a, r, �y7. �`„ ':...moi' _� � •1C� --t r `1■ .K i.S � Sa�:r � �f` ��.. tlC a",�`' � 1.�'�• r � a�Y!�S-��'.__ >ka-am.�ea ." �,+r'C2�q'-. f, :.,. :;/.rb- ,� •.� ff �r.� .► TZ � •F+•.,. l •r:c'4 `�:�• .. •• �� ���'�-.!"t' _ -f i3� ,. fie-. M Y 6�_ I '�L�ii'►•n.'.�i�%e-- A, f '� - --'' jw =7A- T- i"r"`r. N"+*'-yi't 1,• _ti's .•i _ .~+Y_- 'i-i�� ���Q�+� R ~ Y _ '�1 "— � �_ z Y-. .•' -` - ,�-•�'�`r•. •....tet _ '., do i '^''�� rwv�^'r Q� x - '•wy'._ a..R�i_ '"-� }C- 1j 1 Y • t r1 '� ;2 JULIUS A. COLLER 1859 - 1940 Mr. John K. Anderson City Administrator Shakopee City Hall 129 East First Avenue Shakopee, Minnesota 55379 Dear Mr. Anderson: cJULIus A. COLLEB, H ATTORNEY AT LAw 2 11 -EST PIRST AVENUE SHAKOPEE, �ITINNESOTA 55379 December 31, 1986 _:... ►RPD l 1 j�445-1244 w. U i'Y Or SHAKO SF In the communication the Council received recently from Mr. Wallace Bakken four questions were posed and you sent them on to me for an answer. Herewith are the answers. Question 1: Can we (the Bakken interests) travel.4on Bluff Avenue for one Block near Market and enter the river bottoms at Minnesota Street? Answer: Yes, providing that you operate in the most right hand lane. Shakopee City Code Section8.30 Subd 3 page 195. Question 2: Can we (the Bakken interests) use the city property below the park that the Farmer farms for snowmobiling and Cross Country Skiing? Answer: Yes, providing you get the written consent of the tenant and the City of Shakopee, Shakopee City -Code Section 8.30 Subd 3 Question 3: Can Bakken interests use the road coming from the City Park to Highway 101 that Murphyts Landing once owned? Answer: The City of Shakopee passed an Ordinance No. 290 on December 17, 1960 which-Drovided for the conveyance of certain lands of the Scott County Historical Society and as a part thereof the City reserved as a roadway a strip of land 50 feet in width, the center line of which coincides with the center line of existing traveled roadway as presently located and traveled; said �tnzr, of land being located in the Northwest Quarter of Section 5, Township 115/,or n 22 west and running in a general northerly - southerly direction between State Trunk Highway 101 and 30 feet North of the Mill Creek, but the Council did authorize that Scott County Historical Society, its licensees and invitees to use the road for passage in common with others. Subsequently, to -wit, February 3, 1969, a deed was executed in conformity with the ordinance and the deed has been recorded. Subsequently, the City Council passed Ordinance No. 300 which in no way had any bearing on the reservation of the access rights as reserved by the roadway reserv- ation. November 13, 1973 the Council passed another Ordinance but this Ordinance while dealing with some of the Scott County Historical Society property had no bearing on the roadway. The bottom line is that the City can authorize any use of the roadway for snow- mobile purposes. 2 — December 31, 1986 to: John K. Anderson, City Administrator Question 4: Can the Bakken interests travel through the ditch along Shenandoah Drive to Mr. Hauer's Farm? Answer: Yes. See 8.30 of the Shakopee City Code Subdivision 3 Respectfully submitted, Jus A. Coller, II Shakopee City Attorney JAC/nh c _ ; � O 4 u � o i f u oW W 1 0 0 0 0 . e . e u 0 a t o z i •.Y V i v i i Y ^� c W W f C T mi U .............. ... c _ ; � O 4 u � o i f u oW W 1 0 0 0 0 . e . e u 0 a t o z i •.Y V i v i i Y ^� c W W f C T mi U -� Park Policies 1. Existing Urban Service Area a. Continue to maintain and improve existing parks on an ongoing basis coordinated with school district and civic group participation. 2. Urban Service Expansion Area a. Designate the JEJ Park site as the primary community -wide park for this area and make future improvements for its upgrading. b. Establish the upland linear park/trail system consistent with the pro- posed drainage corridor. c. Designate 3-4 additional neighborhood parks of 5 acre minimum through subdivision dedication for future acquisition and development centrally located in identified neighborhoods. d. Wherever possible, coordinate local park acquisition and improvements with school sites e. Continue to work with local civic groups to acquire and improve parks. f. Actively pursue state/regional/federal grants for parkland acquisition and development. g. Establish park dedication provision of 10% in new subdivisions. 3. Rural Service Area a. View parkland dedicated from rural subdivisions as open space areas and not committed to improvements and maintenance unless new rural subdivisions contain established park sites such as O'Dowd's Lake. b. Do not acquire parklands in agricultural preservation area. c. Protect against intruding development in the James Wilke Park by enforc- ing wetland and floodplain ordinances. 4. Trails a. Locate future trails along existing or proposed natural drainage routes or other corridors such as abandoned railroad right-of-ways for joint right-of-way use and underpasses. b. Use trails as links between population centers and other community/ regional park functions. -118- c. Coordinate with the Minnesota River, DNR and Scott County Parks Program the development of the proposed Milwaukee Road Railroad abandonment with acceptable bypass and 101-169 crossings through rural areas east of downtown Shakoppee. d. Use Memorial Park as a connection between major trail systems. 5. Community -Wide Parks a. Continue the acquisition and future improvement of the O'Dowd's Lake Community Park to carry out the O'Dowd's Lake Park Plan through actively pursuing state/federal grants and from new subdivisions when proposed. b. When accepting cash in lieu of parkland for commercial and industrial subdivisions, preference for spending will be on improving existing or newly acquired park sites on a community -.wide basis. c. When accepting cash in lieu of parkland dedication in new residential subdivisions, every attempt should be made in attempting to acquire parkland in a general neighborhood vicinity of development. -11 Q- MARKET ANALYSIS AND SITE EVALUATION SHAKOPEE SITE Shakopee, Minnesota December 17, 1986 Prepared for: Meritor Development Corporation Prepared by: Conhaim Associates 2566 West Lake of Isles Blvd. Minneapolis, MN 55405 612/374-9454 a] RECOMMENDATIONS 1. In our opinion, Meritor should proceed to option/purchase this site for the near term development of single family homes if you can meet your minimum profitability goals and provide lots to builders at an average price in the first phase of $20,500 and an average price in the $22-23,000 range for the balance of the project. a. The price range could be from $18,000 (along County Road No. 79) to $23,000 (in the center of the cul de sacs). b. This pricing should allow for starter homes to be offered starting from the low to mid 70's. c. Assuming that one other development (such as the one being riced considered by Scottland) is also actively offering similarly p product, an absorption rate of 40-45 homes per year is projected for this site. Should no such competition emerge in the first marketing year (1987), then an absorption rate of 65-70 homes pe y ear or approximately 40% of an expanded market base for Shakopee) can be expected for new homes with an average price in the high 70s or low 80s. 2. To assure marketing success, the product to be presented to the public should not be a 111970s" product consisting of basic L and straight split entries. The product will require one or more element of design sophistication included in the base price. Such features could include one of the following: vaulted living room or master bedroom ceiling, a garden window in the kitchen, deluxe bath with tub and shower or a half round window over the entry foyer or master suite. 3. The volume projections noted above for the first phase lots are based on the introduction to the Shakopee market of professional new home merchandising which would include the use of at least three decorated model homes, professionally landscaped and design entry monumentation and good quality informational and directional signage 4. Future phases should provide somewhat larger homes (such as two story plans in the 1800-2000 sf range) appropriate for second or third homebuyers who would be able and prepared to pay up to $25-26,000 for a prime lot backing up to the open space system. a. Future phases should offer a housing product with a broader price range which would expand the market to include move -up buyers who can afford to pay in the $90-110,000 range. b. These buyers will be attracted to the quality of the proposed land plan for the site and to the opportunity of having a park and/or ponding area in back of their homes. CONCLUSIONS 1. Shakopee is not a significant new home construction market nor is it expected to become one over the next several years. a. There is a considerable amount of undeveloped residential land between it and the fast growing suburbs of Eden Prairie, Chanhassen, Savage and Burnsville. b. High volume, low profit builders such as Gardner Bros., Frontier Midwest, Novack Fleck, Ruscon among others are building and/or will be building low priced starter homes in these closer -in suburbs. 1) These low priced builders attract out -migrating buyers long before they would reach Shakopee. 2) Shakopee loses potential homebuyers who live in and/or work in its market area to these low priced builders especially those close to the Burnsville Center area because of the desireability of living within 5-10 minutes' driving time of this major regional center. c. Shakopee is perceived as being very inaccessible because of the lack of freeways in the southwest corridor and the frustrations of dealing with the inadequate Minnesota River crossings along the to , 69, 18 and 35W corridors. Improvements in this situation are going long term and therefore not of immediate benefit for residential demand in the Shakopee area. d. The few local nbe�nalrmaaketabsolutely beyondnotThey aing �eattract andhomebuyers either from the i promotion. interested in or able to pay for advertising and p fin 2. The Shakopee market for - thomes e available t wouldry - lowould-be there has been so little produ has c he lack of developed areas of the City therefore accounted for trelatively lowrate of e homebuilding alots nd ctivity a tyinthe City. Other factors influencing housing demand include the following: a. Recent economic activity city affectedademeand foren tfor�saleund the Canterbury Downs Race Track has not housing in the City. The Race Track and other plans such as the proposed Starwood Music avehaalon btermebeneficcial efand fectmajor on the landholder demand Scottland, Inc. will have g gradual and for new housing in Shakopee, but this impact will be extended in its timing. c. The increased visibility for Shakopee s a result modest community of the race track draw, will also enhance its very presently veryimage as a place to do business and reside. However, this too will be a long term effect. 3 1) The deteriorating downtown area which is very visible to people using Highways 169/101 does not enhance the concept of "small town living" as it might apply to Shakopee which historically has been a small town with its own traditions and sense of history. 2) The Race Track has encouraged unsightly looking strip development on the western periphery of the City. 3) Scottland's ambitious plans also include the Canterbury Industrial Park and its growing clout in the regional marketplace may encourage additional employers to move into the park following on the heels of the Toro relocation. 3. In our opinion, the Shakopee market does, however, have the immediate potential to more than double its annual single family permits which have been in the 70-80 range over the past three years which would give it a more respectable 180-250 permits per year within the next two year period. a. This potential is based on the fact that there has been very little in the way of new home construction in the City during the past several years. The reason for this optimism is the fact that the City has been released from Metropolitan Council restraints and is now able to extend city services to previously unserved areas. b. The few lots which were available in 1986 - approximately 40 - were absorbed quickly by the local homebuilders including Laurent Builders which used to account for as many as 50 low priced, low profit homes per year in Shakopee in the late 1970s. c. New home construction in the urban service area of Shakopee has included homes priced up to $175,000 with the majority being priced in the $90-130,000 range. d. This situation demonstrates that Shakopee is a market where the admittedly modest local/regional demand is not presently being satisfied by the supply of product. 3. The new home construction opportunities in Shakopee lie in tapping the first homebuyer and lower price range second homebyer markets among long term Shakopee area residents where strong family ties make people less mobile in their locational preferences. a. First homebuyers coming out of apartments in Shakopee, Chaska and Burnsville many or some of whom may work in the Minnesota River Valley area. b. Young couples who have been living with parents in Shakopee and/or the smaller towns in Southwestern Minnesota, many or most of whom work in the area. /4� 2 c. Second homebuyers who presently live in small, older homes or mobile homes in Shakopee or other towns within a fifty mile radius. Many of these people may commute to jobs in Minneapolis or closer -in suburban areas but who prefer to stay in the Shakopee area to be closer to their families. 4. The subject site receives a 7.5 in Conhaim Associates rating scale of 1-10 for marketability. This upper middle" level rating makes the site suitable for development on an immediate basis to accommodate homes in the low to moderate price i.e base priced from the low seventies to the mid nineties with a projected absorption rate of 45 to 65 units per year depending on the level of competition. a. The site is one of the most desireable available sites for residential development in the urban service area of the City. b. The lot sizes and land plan are excellent in terms of what the market is looking for. c. The fact that there will no trees on the site after it is developed, the fact that some portions of it will be close to the highway bypass and the lack of market visibility are among the reasons why the site does not fall in the upper range of our rating scale. 5 FINDINGS 1. REGIONAL MARKET DEMAND A. Demographic Trends 1. Shakopee had a populaton of 9,941 and 31 226 households in 1980. According to the Metropolitan Council's demographers, it is not expected to exceed 12,600 before 1995 for a very moderate 26% or 1.8% per annum growth rate which includes a faster rate between 1985-90 and a slow down (corresponding to a similar slow down in the metro area generally) in the 1990s. This amounts to a total of 884 households over the fifteen year period. 2. If planned improvements in the transportation system - highways and bridges - serving Shakopee occur on a fast -as -possible basis, local growth may increase over the projections shown above. 3. Large amounts of undeveloped land in Chanhassen and Chaska to the north and east and in Burnsville and Savage to the east, remain between Shakopee and the currently fast-growing areas next to or close to the 494-35W freeways. B. Employment Growth 1. Shakopee's employment base of 5,000 in 1980 is expected to grow to 8,500 by 1995. This takes into consideration employment sources generated by the Canturbury Industrial Park and by area recreational attractions which includes the addition of the race track which opened in 1985. 2. The employment base is highly skewed towards lower wage scale jobs including production and distribution workers in the manufacturing plants and warehousing facilities in the industrial park and service personnel in the restaurants and motels which are opening to service race track visitors. 3. The demand for office space in the City of Shakopee is projected at 10-15,000 square feet per year consisting primarily of small tenants that serve the local population including the area's production and distribution firms. 4. The Canterbury Industrial Park owned and developed by Scottland, Inc. the race track developer has had two recent major additions to the park during the past three years. These additions combined with the increase in hospitality services and better -funded plans to increase the marketing for and visibility of the park by Scottland, are likely to make the park more desireable from potential users' standpoint and therefore result in additional employers entering the area in the next five years. However, this is speculation at this time. a Toro moved approximately 300 employees into expanded facilities in the park this year from its Bloomington manufacturing operations. These employees will no doubt be slow to actually relocate their homes to the Shakopee area but the additional numbers help build the potential market. n b. K Mart moved its Twin Cities distribution center to the Park, however this is not a labor intensive operation. 5. A survey of some major employers in the Canterbury Industrial Park found that very few employees reside within the City limits. C. Schools 1. The Shakopee School (Independent District ?'711 is well respected. The emphasis is on the teaching of basic skills which corresponds to the close family-oriented population. It has excellent physical facilities with junior high having been completed in 1978. 2. The Pearson Elementary School provides a modular/open facility i.e. classrooms without walls which according to local realtors is preferred by local move -up buyers. The type of education program is the same for all three elementary schools however. 3. There is a strong parochial system in Shakopee with two schools serving K through 5 and grades 6 through 8. D. Services 1. There has been a proliferation of restaurants and hotels during the past five years, a trend which is expected to continue as a result of the race track. The increased choice in restaurants in particular, is of direct benefit to the resident population. 2. There are two major supermarkets serving and a small grocery store which is known for its butcher shop. However, the retail trade in Shakopee is not flourishing with serious vacancy problems in the one shopping mall serving the city. a. The proliferation of major retail services in the Burnsville Center area has siphoned away much of Shakopee's retail trade. This trade originally depended in great part from the population in small towns to the south and west along the Minnesota Valley. This trade now drives right through Shakopee on its way to the far greater variety and lower prices offered in the Burnsville Center area. b. The new major discount stores such as Cub and the Wholesale Club which have located on the west side of Burnsville recently provides a further disincentive for shoppers to patronize Shakopee merchants. 3. Shakopee's primary family attraction is Valley Fair, the amusement park which attracts over 850,000 visitors during its summer -fall season. a. Valley Fair is a a major and well funded company and provides a quality product. The company is committed to substantial annual capital improvements which create one major new attraction each year. It 7 b. Valley Fair and to a lesser degree, Canterbury Downs, provide visibility and exposure for Shakopee to potential homebuyers. 4. The small town atmosphere of Shakopee is enhanced by the availibility of parks and medical services practically within walking distance of the subject site. a. There is a medical clinic on 10th Avenue and County 17. St. Francis Hospital is located in the downtown section of the City. b. There is a municipal swimming with a water slide and Lions Club picnic grounds and the Jaycee Park providing lighted fields for league sports - all of which are located on the west side of the City near the subject site. E. Accessibility 1. Shakopee is one of the relatively few metropolitan area communities of any significant size which is not served by a freeway. This accessibility problem has accounted for this area's low residential growth to date and for the low future growth projections by Metropolitan Council planners. 2. There are plans to improve Shakopee's accessibility and highway infrastructure - plans which are being given high priority by local interests as well as the State's Department of Transportation due to the race track's requirements which are overtaxing the present system during summer weekends in particular. a. Shakopee Bypass The earliest possible completion of the first section of� this bypass between Highways 101 and 83 will be the fall of 1-98H.G"The completion of the remainder of the bypass which will come by the subject site will not occur before the fall of 1993 or 6 years after the possible start of develpment and construction on the site. Delays in obtaining Legislative authorization to transfer funds collected by the motor vehicle taxes in the State's General Fund to the Highway Fund has caused a slow down in highway construction funding generally across the State which makes the above -noted dates tentative at best. 1) The Shakopee bypass is intended to provide race west bound track visitors with a direct entry into the race track from the east thereby eliminating some of the existing traffic congestion at the race track entry. 2) The bypass will also reroute the high volume of semi -trailers which use Highways 101 and 169 to and from southwestern Minnesota and the metro Twin Cities. This will enhance Shakopee's downtown core which is currently flooded with semis moving through town. 3) The bypass will also provide Shakopee residents with far better accessibility to the 101-169 commuting arteries. The bypass for example will facilitate residents accessibility to Highway 101 in particular for commuting trips and trips to the retail services in Burnsville. b. Southwestern corridor. The need to improve traffic flow through the 169-212 corridor requires a new bridge across the Minnesota River and the construction of the new 212, four lane divided expressway across Chaska, Chanhassen and Eden Prairie. The earliest possible projected startup of construction for the new southwest (212) highway has been set for the mid 1990s by the Department of Transportation. c. Highway 18 bridge. The need for a permanent bridge across the Minnesota River along the Highway 18 has been identified for more than twenty years. The need continues to grow but environmental studies and funding issues will effectively prevent completion of this bridge and the improved accessibility to the employment sectors in Bloomington, etc. before the mid 1990s at the very earliest. F. Political factors 1. The City power structure is still very conservative and resistant to change. This attitude is gradually being changed due to pressures being exerted by The Scottland Company and other economic interests but the results will be long term. a. This lackdasical attitude has discouraged other professional developers who at all consider Shakopee and/or does not seek to attract developers. b. This attitude was responsible for the fact that Shakopee has had very little developable land for new single family housing. It has no visibility or awareness among homebuilders from outside of the immediate area. 2. The redevelopment of Shakopee's blighted and deteriorating downtown is therefore likely to be talked about with no results for the next few years. The uncertainty about the timing of the new bridge and the completion of the bypass will also tend to hold back redevelopment. This makes the town appear very unattractive to potential new residents from outside the area. 2. SINGLE FAMILY HOUSING 1. Shakopee produced a very modest 75 single family (including townhouses) building permits in 1985 which included approximately 20-25 units located in the unsewered rural area of the City. Buyers are move -ups and first homebuyers primarily from the City or surrounding towns within a fifty mile radius to the south and southwest. a SINGLE FAMILY BUILDING PERMITS SOUTH/SOUTHWESTERN SUBURBAN MINNEAPOLIS In numbers of units * Municipality 1984 1985 1986** Burnsville 342 236 142 Lakeville 230 229 224 Savage 303 215 188 Prior Lake 144 145 87 Shakopee 68 75 42 Chaska 40 47 54 TOTAL 1127 947 737 T/CITIES 10647 11688 N.A. Source: Metropolitan Council of the Twin Cities. Footnotes * includes townhouses ** through June, 1986 9 114--- 1 2. Within the urban service area of Shakopee, there are two principal areas of ,u single family building activity which are as follows: a. Hauer's land holdings Developer Dale Dahlke has been platting and developing small parcels of this landholder's property which has water and sewer available. In early 1986 Dahlke produced 26 lots which he sold at $19-26,000 to several local builders including himself, Laurent, Jasper Homes and Pent Properties for homes which were built and sold in the $80-130,000 range with two at $150,000 and $175,000 respectively. He plans to develop an additional 22 lots which will be sold at $21-22,000 for next year's building activity. This is the only remaining residential land owned by Hauer's for which utilities are available for the immediate future and Dahlke is therefore looking at other parcels including the subject site and the Vierling 40 acres. b. Spring Park View This neighborhood including yet to be developed portions is owned by builder Cletus Link who quietly develops 15-20 lots every two years or so and then builds 5-8 homes per year typically on a spec basis which he sells (without advertising, model homes, etc.) to local move -up buyers in the $95-150,000 range. The property is located in western Shakpee next to or close to the recreational parks and is relatively high amenity land, for which there is another approximately 80 lots available. However, a lift station will be required to serve the remaining land other than the 15 presently available lots which were developed this year. c. Laurent Builders Laurent Builders also builds in western Shakopee accounting for approximately 10 homes in the $80-100,000 price range last year. He sells his lots at $19,000 with an estimated lot cost in the $15-17,000 range. However, they have completed their available lots and do not presently have additional land available for single family development. 3. Shakopee has never had a true merchant builder with Laurent Builders however coming closest to this during the late 1970s. The present builders and/or developers do not maintain model homes; do not advertise; do not join in industry promotions such as the annual Parade of Homes, etc. 4. Future residential activity is likely to pick up now that the City has had 160 acres of primarily residential land released from rural service area constraints by the Metropolitan Council. a. The subject site is one of the three major pieces of land which is now available. b. The adjacent 40 acres owned by Jerome Vierling is available and is currently listed by Ray Connolly Realty in Burnsville. Scottland, Inc OV, decided against buying it because of political considerations since Mrs. Vierling is a member of the city council. c. Scottland has 90 acres extending along the proposed bypass corridor south of the junior high school which will have a mixed use potential for retail/offices, medium or high density residential and single family lots. They are considering bringing some of this land into development next year but have not developed a definite plan as of yet. 11 FINDINGS SITE EVALUATION Positives 1. The site is located next to the high school and its athletic fields. 2. The site is centrally located within the community so that it is approximately equi-distant from the supermarkets and other service areas. 3. The site is located within one and a half blocks of the neighborhood elementary school and within two to three blocks of the junior high school. 4. The site will have an east -west collector street running through it which will eventually connect with existing recreational parks including the municipal swimming pool, located to the west of the site which are not directly accessible to it at the present time. 5. The site is within a half mile of the proposed interchange with the future 169 bypass which will connect this portion of Shakopee with Highway 101 and points east including Burnsville, I -35W and employment centers along the 494 strip and downtown Minneapolis. 6. The site is relatively isolated and not negatively impacted by present or anticipated uses for the surrounding land parcels to the east and west which will undoubtedly be utilized for low density residential uses in the future. 7. In contrast to residentially zoned raw land owned by Hauer on the east side of the city, the site is not impacted by foul odors which come from the race track stables. 8. The site is well located to attract prospective homebuyers coming from Jordan, Belle Plaine, New Prague and other points in Scott and surrounding counties since County Road 17 connects with feeder roads serving these communities This is where some of the potential market for housing in Shakopee are coming from. Young people who either work in Shakopee or Dakota County but who live in small towns in the Minnesota River Valley look for affordable housing closer to their jobs. 9. Shakopee is attractive to families with children because of the proximity to Valley Fair. 10. Shakopee is only 20-25 minutes away from the major retail, professional, recreational and entertainment services in and around the Burnsville Center. a. with its major department stores, the center eliminates the need for longer trips into Minneapolis or Southdale or both. 12 b. With its 12 movie screens and fully -equipped racquet and swim club, the Burnsville Center area is a focal point for weekend activities. 11. The site is within 15-20 minutes drive of the Cub Foods and Wholesale Club discount shopping complexes at Highways 13 and 5 in Burnsville. Negatives 1. The site does not have any trees. 2. The site is not easy to find, nor does it enjoy any marketing visibility from major traffic arteries. 3. The approaches to Shakopee become congested during the racing season which may discourage prospective homebuyers coming out from Minneapolis and closer -in suburbs. 4. The 101/169 bypass will be adjacent to the southern boundary of the site. When completed this may create noise pollution because of the large number of semi -trailers which will use this highway corridor as they currently do on its present route. a. Because this new highway will not be completed before 1993, the potential negative impact of the highway will not be felt for many years. b. Bir -ming along the highway will tend to reduce the noise problem but not eliminate it. 5. The school district does not guarantee that elementary school children will/can attend their neighborhood schools. 6. The site will not have any direct connection to the parks on the western side of the City - approximately 1/4 mile away from the site - until the new east -west 13th Avenue corridor is extended which will probably not occur before 1989-90. 13 FINS SITE PLAN ANALYSIS Posi_ t_ ives provides approximately n space system which p two sides of 1, The site plan has a central open permanent openspace on one or t r of lots with Pe r to sell these lots for a 15% of the total number will allow the developer the lots. This openspace rice. premium of up to $5000 over base p a. Some of these lots will pending on have pond and/or marsh views de water levels. lwaY for pedetrian movements trai b. The open space system will have arcelsas they come into within the site and on surrounding p development. percentage - acs and therefore a high� 2, There are a large number of cul de s which are typically the most desireable approximately 4056 - of cul de sac lots locations. "bubbles" are utilized to a. Where cul de sacs are not possible, long street patter break up rid pattern is minimized. b. Most of the streets are curved that g i.e with blacktop on both e loaded lots, , There are a minimum number of doubl 3 re resents an sides. sac on the extreme northwestern corner of the site 4. The cul de del homes- ideal location for mo sure to/visibility from the dels ho es will enjoy maximum expo a. The mo access road (bounty 79) models from a first typical the best place to situate d nt. b. A cul is visitor traffic stanP° impressions standpoint and from a normal" with the many smaller than " in comparison Suburban communities over the past 4. The lots are large acing in many foot widtrsr these lots which have been appearing feet or larger with 85 sized lots At 11,476 square homes i.e. those where the several years. provide large looking provide the opportunity to P in front of the houses - garages on the side, rather than Negatives through the site. 1. There is a natural gas pipeline extending natural gas pipeline is A,lways a negative, the presence of a ed in Mounds view especally undesireable as a result of the tragedy last summer• A RENO TO: John K. Anderson, City Administrator Dennis Kraft, Community Development Director FROM: Ken Ashfeld, City Engineer/'=7- SUBJECT:/77 Proposed Development South of 11th & East of County Road 79 DATE: January 16, 1987 I received the attached correspondence from Mrs. Schmieg regarding proposed development south of 11th Avenue and east of County Road 79: As you know, the City has received various conceptual drawings of street layouts but those conceptual drawings have not progressed to the preliminary plat stage. I relayed that information to Mrs. Schmieg. I have also received calls from another resident in the area.opposed to 11th Avenue being built. It appears there are pros and cons within the neighborhood as to.. whether 11th Avenue should be built. Consequently, this should be kept in mind when we eventually review a preliminary. plat. For your convenience, I have inventoried residential units that face on the 11th Avenue right-of-way. There are four, as follows: 1. The apartments just east of C.R. 79. 2. House located just west of Main Street and just. east of the apartments stated above_ 3. House located on west side of Minnesota Street (Schmieg property) 4. The house 'located on the east side of Prairie Street faces to Prairie but garage entrance is to 11th Avenue. The other call that I received opposed to 11th Avenue was from Nancy Poole who lives on east side of Dakota Street. Dennis, please forward a copy of this memo to the new planner when he/she comes on board and to the Planning Commission when _ ... appropriate. Thanks. KA/pmp 11THAVE ll,k MEMO TO: Mayor, City Council and Planning Commission FROM: John K. Anderson, City Administrator Dennis Kraft, Community Development Director RE: Meritor Development Corporation Proposed Residential Development DATE: January 28, 1987 Introduction The property that Meritor Development Corporation is proposing to develop is the area south of 11th Avenue and east of County Road #79 known as the "Roberts Pit" area. The proposal is for slightly less than 400 residential lots with phased development. The developer's representative Larry D. Frank will be present at the meeting to discuss their proposal. Mr. Frank will also be appearing before the Planning Commission on February 5th to obtain their initial reaction and suggestions to the proposal prior to beginning the formal platting process. Background 1. Shako ee's Five -Year Economic Development Plan The Shakopee Industrial Commercial Commission (ICC) prepared the attached Five -Year Economic Development Plan in early 1986. The plan was submitted to City Council and approved as part of our star city application which has not yet been completed. The plan is attached so that Council can review goal No. 3 on page 4 which is to "promote residential development to increase the population base of the city". 2. Developer's Market Analysis and Site Evaluation Attached is the marketing analysis prepared by Conhaim Associates of Minneapolis for the proposed site for Meritor Development Corporation. We encourage Councilmembers and Planning Commission members to read the full report. It provides the City Council and Planning Commission with an excellent "outsiders" view of the development potential in the community. Of particular interest are the following sections: a. Page 1, item No. 3 under Recommendations. b. Page 2, items No. 1(b)(2), 1(d), and item 2 under Conclusions. C. Page 3, item No. 3(d). d. Page 8, items F.(1)(a and b) and F.(2). e. The table between Page 8 and 9 indicating the single family housing permits issued in neighboring communities from 1984 through 1986. f. Page 9, item No. 3. 3. Key Discussion Items for Council and Planning Commission Members a. The need for water and sewer utility extensions to serve the development. Water must be extended south along County Road 79 and sewer west along the alignment of the major collector street from County Road 17. b. The improvement of 11th Avenue as proposed in the sketch plan and the potential effect of a 429 City assessment project. C. The 10 to 12 lots that front on the proposed collector street. d. The acceptance of the major storm sewer drainage facility. e. The acceptance of the proposed alignment for a major east/west upper valley trail system. f. Other items Planning Commission and Council may raise. Summary The City Council, Planning Commission and Industrial Commercial Commission have been seeking ways to attract a major residential developer to the City of Shakopee. Meritor Development Corporation was formerly a part of Northland Mortgage Corporation which was invited to look at available parcels in Shakopee five years ago. The need for a major residential developer is underscored in the ICC goals and objectives outlined in the Five - Year Economic Development Plan, and are also underscored by a number of the areas staff has highlighted in the market analysis prepared by Conhaim Associates. There are a number of key development elements now coming into place including the Water Management Organization's (WMO) acceptance of the City's plan for the upper valley drainage way, the alignment of 13th Avenue between County Roads 16 and 17, the extension of the MUSA line to include the area in our sewer service area, the potential annexation of property south of the Senior High and finally the construction of the southerly by- pass. These major factors cannot be expected to all come together with perfect timing by accident. The Planning Commission and City Council will have to monitor these developments and possibly prod them where appropriate so that the City does not miss the present housing market boom. If we wait for all these items to come together we may find ourselves with the storm drainage in place, 13th Avenue in place, water and sewer lines in place, and an economic recession that will put a damper on housing development. JKA/jms Five -Tear Economic Development Plan r 11 •� City of Shakopee Goals, Objectives and Planned Activities for Economic Development Encourage balanced development of residential, commercial and industrial opportunities to enhance the city's status as a free- standing growth center. I. Provide for improvement of the transportation system to enhance local and regional transit objectives. A. Improve transportation downtown through the construction of T.H. 169/101 bridge junction improvements. 1. Keep MnDOT, legislature, county and local officials focused on the need for timely construction of this project. 2. Encourage a task force established to select the best alternative to handle proposed bridge/ junction- improvements downtown to complete its -- study in as short a period as possible. 3. Conduct hearings, revise tax increment district I inancial pians and sell bonds to provide a local contribution for the construction of this project. 4. Construct the proposed improvements in a manner least disruptive to existing residents and businesses. B. Promote the construction of the proposed T.H. 101 by-pass in Shakopee and Jackson Township. 1. Keep MnDCT, legislature, county and local o.ficials focused on the need for timely construction of this project. 2. Conduct hearings, revise tax -increment district financial pians and sell bonds to provide for the design of this project. �. Continue to work with the Metropolitan Council • right-of-way acquisition loan process and MnDC' right -of -way acauisition to acquire property needed for the construction of this project. 1 C. Promote the construction of the proposed C.R. 18 bridge. 1. Keep MnDOT, legislature, County and local officials focused on the need for timely construction of this project. 2. Work with the Scott County Task Force to seek special legislation to fund this needed bridge project. II. Encourage downtown redevelopment designed to promote a vital commercial/institutional district. A. Enhance the transportation system downtown through the construction of T.H. 169/101 bridge junction improve— ments designed to improve through truck movement and enhance pedestrian movement downtown. See 1. A , B. Improve attractiveness of retail opportunities downtown 1. Establish downtown retail committee charged with: a) Exploring ways to improve retail mix as a means of attracting more shoppers downt-own. b) Setting up and coordinating downtown sales, festivals and promotions which will attract more shoppers downtown. Attempt one new sales promotion each year and evaluate its effectiveness. c) Explore ways of linking downtown promotions to other tourism promotions as a means of encouraging tourist stops downtown. 2. Attract one new service, one new retail and one new office -type business to the downtown each year for five years. 3• Establish programs to assist existing businesses to remain downtown. �. Establish downtown as tourist attraction in its own right. 1.=mprove visual impact' c_f downtown as a means to encourage tourist stops. 2 2. Explore ways to tie trail system and use of State and Federal park system to downtown. 3. Sponsor promotions/festivals wnich will attract persons from outside the community. 4. Attract business development wnich encourages tourism stops, such as boutiques, bed and breakfast facilities, etc. 5. Establish a public relations committee wncse main function is to discover ways to publicize downtown events, facilities, etc. D. Construct streetscape and parking improvements downtown which enhance the downtown aesthetically and functionally. 1. Select the general design and streetscape elements which maximize aesthetic needs while providing low -maintenance. 2. Establish an assessment policy that is fair and reasonable in providing for private business contributions to needed public improvements. 3. Attract major downtown improvements wnich will provide significant tax -increment proceeds for the 75% city contribution to streetscape improve- ments. 4. Develop implementation schedule wnich matches reasonable construction parameters with needed improvements (streetscape, road, utilities) and available financing resources. 5. lmpiement streetscape in a manner wnich is least disruptive to ongoing business operations. E. Promote multi -family housing development which will enhance the retail/institutional sectors of the downtown. 1. Encourage development of elderly housing wnich has reduced parking needs and benefits from the prot ximity of the hospital in providing support health services. V .2. Encourage multi -family housing as a transition from business uses to single family residential uses wnich are adjacent to the southern carts of the downtown. 3 F. Clarify downtown zoning issues. 1. Devise administrative/CUP process for implementation of downtown design standards. 2. Review parking needs and recommend solution (revised zoning standards or more public lots) to deal with parking needs. III. Promote residential development to increase the population base of the city. A. Set up task force to brainstrom what activities the City should undertake to encourage more resi- dential development. 1. Encourage availability for full range of housing to serve complete life -cycle: Z. Encourage elderly housing which provides services to allow senior citizens viable Opportunities outside of the nursing home setting, while opening up existing housing stock for younger families. b. Increase the opportunity for development of higher bracket housing in the urban service area. 2. Establish regular system to monitor the amount of acreage and the number of vacant lots with urban services and establisn a trigger which will provide for expansion of urban services when the available land and/or lots fall below an established threshold. 3. establish system to monitor vacancy rates for rental housing and establish a trigger for more active City invol, vemer,t in the development of new rental housing units. �+. Promote reasonable financing mechanisms for the construction Of new housing in the city. B. Focus on City Projects which will open up land for residential development. 1. Amend Sewer Service area to include residentially zoned land to jet market forces better provj be for the development c residential jo~s. L' 2. Construct Upper Valley Drainageway and those public improvement projects such as the Thirteenth Avenue which will open, up more land for residential development. IV. Support and encourage community focus on tourism opportunities, emphasizing year-round activities (Anaheim of the midwest - for families???) A. Support development of a local hospitality industry 1. Collect private market studies undertaken to establish need for hotel rooms and actively support those projects which meet the needs identified in such a study. 2. Complete zoning study of city to determine that adequate acreage, in appropriate locations and zoned properly exists for development of notel/motels Lmi other business. 3. Encourage hotels to include convention facilities - - and meeting rooms in --their development proposals. Offer tax -increment assistance to subsidize convention facilities if necessary. B. Develop city marketing capabilities to promote tourism. 1. -stablish firm financial base to fund publication of tourism brochure each year or every 2 years and ongcing staffing for tourist information booth. 2. Establish committee to redo city tourism brochure each year or every 2 years. 3. Encourage individual and joint promotion of all tourist attractions in Shakopee, including brochure, package ours and publicity via other media. -41. Establish a year-round convention/visitor's bureau to encourage tourism, especially at off-seasons. Correspond with and tour some cities with good reputations for tourism promotion. Look into possible state grants and/or assistance for local promotional publications and activities. A C. Encourage development of off-season activities 1. Establish convention/visitor's bureau to encourage greater year-round traffic. 2. Encourage development of convention facilities in planned hotel/motel projects. 3• Promote development of commercial ice arena at the Minnesota Valley Mall to encourage winter trips to the area. �I. Follow-up on the siting of the regional speedskating facility to see if there is as a way it can be located in Shakopee. 5. Establish measurable goals for attraction of off-season tourism (eg. attract 3000 tourists per week). 6. Study what other existing or potential local events can be more widely publicized. D. Encourage development of the downtown as a tourist attraction. 1 Tie downtown into recreational opportunities of the river. 2. Attract retail businesses to the downtown that are tourist oriented. 3. See -7-7. C. 1-7 �. Promcte a winter comnur.ity festival wnich will draw visitors to the area, �. Develop recreational opportunities that will attract -visitors to the community. l• Promote the Minnesota Valley Trail System and its location in Shakopee through special 1986 "opening" event. 2. Develop local golf club. I. F. Develop a system of financial incentives for development of tourism facilities. V. Encourage existing and new industrial development i n t h e city. A. Develop a marketing strategy to demonstrate the unique assets the city has to offer. 1. Research those assets the city has that will attract industrial development (includes: proximity to the metropolitan area; available industrial park and labor force; good water, subsoil, school and community spirit; rail facilities; platted available lots; location as county seat with free parking and room to expand). 2. Determine ways to publicize and market those assets the city has to offer. B. Seek business and industry which can make use of utilities already available at non -peak times. C. Develop a business retention program to assure the well being of existing city businesses. 1. Make annual calls on existing businesses to determine if their service and development needs are being met. 2. Create "development" files on all maior industries in town to place reports on annual calls, letters, reeuests for financial assistance, employment data, etc. on local firms. D. Develop computerized property data information system. 1. Continue to improve and expand the existing data base of vacant commercial/industrial properties. 2. Develop (with realtors) a system to keep track cf vacant (for sale or lease) buildings. 3. Join property data system with CAD mapping capa- bi=_ties. 7 E. Study the establishment of a system to monitor the amount of acreage and buildings (square feet) available for commercial/industrial development in the city and develop a trigger to encourage more development when available space is too low. VI. Encourage development of support services such as schools, medical facilities, and public utilities, which provide for a good freestanding growth center. A. Encourage the continuation and expansion of full service medical facilities in the city. 1. Support St. Francis as regional medical facility and the addition of a medical/office building to the hospital. 2. Support development of a health club which supports the "wellness" concept for local residents. >-..-.•B.. Anticipate and work out potential , problems in the - availability of public utilities." tilities. ^ 1. Assure availability of sanitary sewer flow adecuate to meet commercial, industrial and residential growth of the city. 2. Construct Upper Valley Drainageway. a) Finalize orgarJ zatiOn with township as required Under 709 water management act. b) Hire consu ting engineer for drainage projects. C) Authorize design of project. d) Construct drainageway in 1967_88. �. Study ways to develop active community support to enhance school services. 1. Study tiae sales ration issue and its ;mpact on school funding in order to better educate the public and seek improved state funding for S:,akopee. 8 2. Encourage district to expand school services, such as elective courses at the senior high which help to attract families with school—age children,. VII. Develop Organization and staffing to promote economic devel— opment. A. Complete Star City designation process. 1) Complete revised labor standards. 2) Complete one and five year economic development plans. a) Complete goal setting process b) Write narrative chapter 3) Develop team to make star cities presentation.. The team would consist of the City Administrator, Community Development Director and Representatives of the New Development and Finance subcommittees. B. Broaden the ICC Membership to more effectively promote the City's economic development objectives. 1) Establish subcommittee structure to handle specific identified economic development goals. Subcommittees to include: Downtown, New Development, Business Retention, and Finance. 2) Develop links with other city organizations that are promot_ng economic development, particularly the Chamber of Commerce Tourism Committee and the Scott County :ask Force on transportation. 3) Enhance breadth of community leadership by bringing in c_t:zer.s to new iCC struc„ure. C_ Determine functions where additional staff support is needed. l) Analyze needed professional assistance needs. 2) match existing staff to appropriate support functions. 31 Identify remaining functions for new staff or consultants. 9 a) Design job description for new staff position and/or design RFP for consulting services. b) Gain Council approval for staff/consulting expenditures. c) Hire new staff d) Hire consulting services e) Identify necessary support services to support subcommittee activities (eg. recording secretary, agendas, etc.) D. Revitalize and activate local development corporation 1. Resolve issue of federal stock registration. 2. Look into broadening base of corporation through additional stock sales. 3. Request corporation to undertake study of how iZ.5 financial support can best be integrated with other financial incentives for development. s. Study ways for the City to develop expertise in packaging financial deals for economic development. 1. Involve local banks and bankers in study of means to develop local expertise. 2. Seek proactive financial deal packaging with public/private Participation. C-4--Y-CC= _4I Adc zed 4/8/86 Fops A Se 1076 S Mrnrthpts Snauonse MN 55379 R � 55-371-7 r,Ay�,51 h `•� �.� � r�✓rl.��" c.i(�,(� �rKy,' may`/ � ✓ /° w^e h / . .--.L�. UCS-iL'cZ�, r? _^-� . •''(-+ ,mac--•- ,�t--� 4' .� � L�=.:✓� /"+'r"�'n/i ./tip _ .,. �� —' ..��. / � G i c i Y M // / •� Cx,;%—LGA✓- � � /Z4 ✓GST'/ /{"yam/�..u/hy'��`� �1 L/ �`�i�� CL-Ute-.�„�✓ � � c V MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Assistant RE: Downtown Redevelopment DATE: January 29, 1987 Introduction. On January 13, 1987 a Council worksession was held to discuss the components of the Downtown Redevelopment Plan. At that time several concerns were raised including the following: 1. Phasing of the project to reduce impact on Downtown Businesses. 2. Inclusion/Exclusion of 3rd Ave. and the Downtown Redevelopment Plan. 3. Cost impact of assessing functional lighting. 4. Assessment credits for streetscape costs included in the projected redevelopment costs (extra curbing, sidewalk, road design strength). At the Council meeting on February 3, 1987 staff will be prepared to respond to the aforementioned concerns and other issues raised by Council in regard to the Downtown Project. Background: 1. Project Phasing If the Downtown Redevelopment Project is approved, staff is recommending the following construction phasing of the proposed downtown redevelopment and adjacent north/south streets between 3rd Avenue and 4th Avenue. Phase I 1. 1987 Construction Season - Sommerville Street ( 1st to 3rd) REDEV. - Lewis Street (1st to 3rd) - 2nd Avenue (Holmes to Sommerville) 1988 Construction Season - Holmes Street (1st to 3rd) - Fuller Street (ist to 3rd) REDEV. - Atwood Street (1st to 3rd) - 2nd Avenue (Atwood to Holmes) 1 REHAB. - 3rd Avenue (Spencer to Shumway) - Scott, Atwood, Fuller, Lewis, Sommerville, Spencer (3rd & 4th) Phase II 1991 Construction Season? REDEV. - lst Avenue (Atwood to Sommerville) 2. Third Avenue The aforementioned proposed phasing should minimize the impact on Downtown businesses due to construction. Additionally, the project as proposed herein would eliminate the assessment inconsistency as it currently exists on 3rd Ave. (No. side of street assessed, So. side of street assessments paid for with Tax Increment funds). (Redevelopment shall be defined as total street reconstruction within the downtown redevelopment district. Rehabilitation shall be defined as total street reconstruction outside the downtown redevelopment district.) (See attachment tl) Note that Phase I is being proposed for redevelopment in two construction seasons. Additionally, the rehab work proposed in 1988 is to be completed as a separate city project. (Either Council initiated or petition initiated.) Proceeding in this fashion would eliminate the assessment problem that presently exists on Third Avenue. 3. Functional Street Liahtina Assessment Currently, the costs for functional street lighting are included in the streetscape portion of the project. If Council wishes to assess the costs of the functional street lighting it would add approximately 5381.00 to the assessment cost of a typical lot. In the past, street lighting has not been included as an assessable element in street rehabilitation projects. Therefore, staff is recommending against an additional assessment for functional street lighting. 4. Assessment Credits Staff has calculated the magnitude of various credits and additions addressed by Council at their January 13, 1987 meeting. (See attachment 02) The credit for extra width sidewalk ($112 per typical lot) assumes only a 5 ft. walk along 3rd Avenue and no sidewalk on the north/south streets between 3rd and 4th Avenues. This may be a:: erronecus aS5':mptiOni 2 The credit for enterprise fund work (gate valve and manhole rebuilding) would ordinarily be funded by the water and sewer funds. The costs for said work are currently included in the street rehab portion of the cost estimates. Therefore a credit ($472 per typical lot) is being recommended. Staff recommends against a credit to residential properties for extra street width and strength for the following reasons: A. Rehab work is assessed at 250 of project cost only. Previous reductions in assessments for wider streets in residential areas has been implemented only in new areas where 1000 of cost would otherwise have been assessed. (i.e. 13th Ave.) B. Previous reductions in assessments as addressed in A. were based on zoning. (i.e. l3th Ave.) C. Assessments for 4th Avenue (1986 project) did not provide for such a credit. 5. Assessment Strateav Staff is proposing a front foot/square foot assessment strategy in conjunction with the Downtown Project. This strategy assesses a typical city lot, both a front foot assessment and a (zonal) assessment. In reviewing attachment # 3, the basis for this approach is verified graphically. This strategy was selected because it most effectively distributes the costs of the actual benefits to the effected property owners. When 4th Ave. was reconstructed in 1986 there were no zonal assessments because there were no improvements made to the adjacent North/South streets. When comparing the frontage assessments of the 1986 4th Ave. Improvement Project (51,455) with the zonal assessment costs for 4th Ave. as currently proposed ($1,562) you will notice only a 7.3% increase in cost. This increase is certainly reasonable for an estimate and consistent with staffs finding that frontage and zonal assessment should be equal. Summary Staff is recommending the following: 1. Credit for extra curb required for streetscape. 2. Credit for extra width sidewalk. 3. No credit to residential properties for extra road width and strength. 3 4. Credit for enterprise fund work. 5. No additional assessment for functional street lighting. 6. Third Ave. deleted from Downtown Redevelopment project and initiated as a separate redevelopment project in 1988. 7. Phase I of the Downtown Redevelopment project completed in two construction seasons. Staff is requesting direction from City Council in regard to the aforementioned issues prior to the February 10, 1987 public hearing. Alternatives: 1. Proceed to present at the public hearing scheduled for February 10, 1987 staffs recommendations as stated in the aforementioned summary. 2. Modify staffs recommendations and proceed to present at the public hearing scheduled for February 10, 1987 said recommendations and modifications. 3. Do nothing. Staff Recommendation: Staff recommends alternative #1. Action Reauested: Direct staff to present at the public hearing the Downtown Redevelopment recommendations as discussed in the summary of Barry Stock's memo dated 1/26/87. 4 ...lAl�. tXX t O r .. .:.:. :: :. ::: 0 4j O •r1 o :::::::::::: ::::::::::::::::::. ::: •.- a� v 41 O vcFroID4 04 l= N O O rl O ::::(:' ::: b b C b 3 O a .:....::•:•:•:•:• . a ' :its: '''':.: i :'' � 00 00 . I i :::': 3 00cowrn ........ p ah rn rn rn: i�:::.. ..:: q�1 r1 .-� .-� ::` ........................ . .. 4 :...:...:.... . ...44. - .;•. ...... : h:::::: . fj............. _ t.. 5 ATTACHMENT #2 r+ ••a tr+o v o O Z N R a n 7 n G1 Lo 0 R a O N S c o 0 G. 'Tf w 0 'O r r m R 'D N a R m n N 'O a p m m n N N b O m m m p N S N I'• n N I'• B m °° R V1 m .. w o R 7 a m i I. m 7 G m w 00 N m N "*f m � o v n m 3 N Z p o N O r 0 O O IP. H w£ , N w .^. £ w R rt rowc c< R R 7 w 3 w R n �. c w R i N R 7 S R Do �' r rt 7 w w r w m N v r r R Ir. r I O ;o n m M G=m. 2 N 0 to i•. O L C v r W W R m 0< e 9 R N w< rt m W N v -"C S V In10 En O W W 10 W I n n=1 m W J Vr O iM S In n •• R w W w00 N ,b w C• r 0 N m '00 O � tn lfl n O O O rn w £ m r O m m w 7 m G 00 N N R d n� I I I OD � I W tr+o v o N VOD N 9 O cc O n� n VI I Fel £ w z O ;o Ln LD m 1--I n N r r r S N I'• r{ n I I W I I W �r 3 m N ^� r V � o v n n to w W r.1 w W O r.: W 0, a sr�no a It o_z--3t 0 �%nr owmmn crm nM Ln x�� < N n w n. O ;o Ln LD m 1--I n N r r r 3 7, m t~ m M r~ m K z r to = Is] N 3 m N ^� a rt r'4 N o o Icn V n o E w R rt rowc c< R R 7 w 3 w m m m R " O ;o n m r G=m. 2 N to i•. O L C v O N r m N a a m 0< e 9 R N w< rt m W N v -"C J H w m m m r O m N 7C rT ~ n D O .p m m m �• n=1 m b w '9 ^• W N J Vr O iM S w N 0.00 n •• IOo w N O m 1:,. N ,b w C• r 0 N m '00 v In m o m T1 O rt m N m w a �p IO == v R rn w m r m m w 7 m 00 N N R d N w z O G m CJ n E C N . Nm n n 7 n O w �. r r N d C w m N R S R m C' "0 n n n a w w N R n m I.11 R r r N I I g w m J7 O N n m m oo m o m e n a m m R w if. O if+ 0 7 > R w 00 0• N N n m w f76 1w•{ N cc cc m m G,n ° rr o C) o t75•m o n n p n N m w rt O m w w M 7 w w r7 R v o 0 cam °v' o n N C ^ R m r� r� E w �• R ..• m w R r m e n a £ a E m r£ F co m m rt n r ... m a c a o m w o S R R n r 'O w n o a c o m �• 00 - o N R r G m r* I I Ln rTN m n N I I r' m w O R VJ rt O m R C7 O n «3 n R V v r• ID w N r• O m N£ V. C C O O N n 7 m r rt a O n .n O m m n It R I m m G. n :'• 671 CDis r ivs � L m S 7 R n .� a w co N 7r N O < O o0 O M m n m 7 O 7 n 7 O n N Ln o aw R m R n + + oo n n L m c i n + + S L is.o .go m < _. n - R m � o cc O+ � QJ f^ C 7 r 'aR w R N N O O O w m n r, N n N N O m is -6A oaz ... W r. z Ll V V I'* an cnR ip •W - o n .n r w w om 1TN m 10 R O ATTACHMENT r3 Typical Typical Front Footaae (Lot r8) Assessments 60' per lot = 51696.5 Typical Zonal Footage 150'-150 = 60' per lot = 51696.5* Slots(6-10) *Note: For properties abutting 4th Ave., the proposed zonal assessment is 51562. The difference in cost between the 4th Ave. zonal cost and the zonal cost of typical lot within the Downtown Redevelopment area can be attributed to the fact that no North/ South sidewalks are to to be constructed between 3rd and 4th Avenues. MEMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City r/,4. -- SUBJECT:UBJECT: Marschall Road Watermain Improvements Feasibility Report DATE: January 29, 1987 INTRODUCTION: By adoption of Resolution No. 2642, Council ordered a feasibility study and report on proposed watermain improvements along Marschall Road (C.R. 17 ) from 1 1 th Avenue to the south approximately 1250 feet. That study is now complete and the report is attached. BACKGROUND: Water service along Marschall Road south of 11th Avenue is neeaed due to the proposed Ackerberg apartments and the redevelopment of the old Valley Publishing building, now owned by Joe Sand. In this report, the parcel owned by Joe Sand is called the Theis property. In reviewing the recommended Alignment "A" Assessment Tabulation, Page 7 of the report, note that there are proposed lateral and trunk assessments to the Ackerberg and Sand properties. The Vierling property is proposed to be assessed for trunk charges only because of no lateral benefit. I am requesting that Resolution No. 26814 be adopted so that the 429 assessment process can proceed on a timely basis. Ackerberg has indicated an interest in advancing the process by signing a waiver of hearing. This is a possibility if the following occurs: 1. Joe Sand signs the same waiver. 2. Vierling signs the same waiver, or the City does not apply the trunk assessment against the Vierling property at this time. The trunk charge is a cost of the improvement or when charge is adjusted annually therefore, the time value referring to Page 7, income) is $26,828.35. $20,859.75. If the Vierling property now, From discussing thi unexpected. that can be applied either at the time water service is needed. The trunk by the construction inflation index, of money is accounted for. Again note that the trunk water charge (SPDC The oversizing cost (SPDC expense) is trunk charge is not collected from the this operating fund would be negative. s with Lou, this would not be totally RESOLUTION NO. 2684 A Resolution Receiving A Report And Calling A Hearing On Improvement Of Watermain Facilities Adjacent And/Or Parallel to Marschall Road From 11th Avenue To The South Approximately 1250 Feet WHEREAS, pursuant to Resolution No. 26142 of the City Council adopted October 21 , 1986, a report has been prepared by Ken Ashfeld, City Engineer, with reference to the improvements of Watermain Facilities Adjacent and/or Parallel to Marschall Road from 11th Avenue to the South Approximately 1250 Feet., and this report was received by the Council on February 3, 1987. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of Watermain Facilities Adjacent and/or Parallel to Marschall Road from 11th Avenue to the South Approximately 1250 Feet in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 1429 at an estimated total cost of the improvement of $80,277.00. 2. A public hearing shall be held on such proposed improvements on the 3rd day of March, 1987, at 7:30 P.M., or thereafter, in the Council Chambers of City Hall, at 129 East 1st Avenue and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. The work of this project is hereby designated as part of the 1987-4 Public improvement Program. Adopted in the City of Shakopee, 10 ATTEST: City Clerk session of the City Council of Minnesota, held this day of Mayor of the City of Shakopee Approved as to form this day of 19 City Attorney FEASIBILITY REPORT FOR WATERMAIN IMPROVEMENT IN MARSCHALL ROAD FROM 11TH AVENUE TO 13TH AVENUE SHAKOPEE, MINNESOTA I hereby certify that this plan, specification, o prepared by me or under my direct supervision and duly Registered Professional Engineer under the laws of Minnesota. r report was that I am a of the State Date f 2'�� Registration No. 16185 January 1987 TABLE OF CONTENTS Description Page No. Feasibility Report Introduction......................... 1 Background........................... 1 Scope................................ 1 Design Criteria ...................... 1 Alternatives ......................... 2 Assessments.......................... 3 Recommendation ....................... 4 Appendix Cost Estimates ....................... 5-13 Drawings FEASIBILITY REPORT FOR WATERMAIN IMPROVEMENT IN MARSCHALL ROAD FROM 11TH AVENUE TO 13TH AVENUE SHAKOPEE, MINNESOTA INTRODUCTION City Council of the City of Shakopee ordered the preparation of a Feasibility Report by Resolution No. 2642 on October 21, 1986 for the improvement of property in the South 1/2 of the Northwest 1/4 of Section 7, Township 115, Range 22, Scott County, Minnesota by watermain construction. BACKGROUND Pending development of property in the study area requires installation of City water service. SCOPE This report has investigated the feasibility of providing City water to property in the study area. In addition to water service needs, the water systems study for this area calls for a trunk facility to align with County Road 17. Alignment alternatives were also studied to determine different effects on possible assessments to finance this project. Because of restricted access on County Road 17, different alignments resulted in different assessable lateral length. These differences affect the proposed assessments considerably. DESIGN CRITERIA Trunk watermain (1211) would be designed in accordance with the Shakopee Public Utility Commissions Comprehensive Trunk Water System Study, prepared by Schoell and Madson, Inc., as revised and dated January 1981. Watermain would be constructed in accordance with the Shakopee Public Utility Commissions Design Criteria and Standard Specifications. ALTERNATIVES ALIGNMENT Three alignments are considered in this report and are shown in the appendix. Alignment "A" This alignment simply parallels C.R. 17 from 11th Avenue south to the south line of the Ackerburg property which is identified as Parcel C on the alignment drawings. Due to restricted access to the Vierling property (zoned R2) from County Road 17, it doesn't appear that lateral benefit can be proven because lots abutting County Road 17 will require lateral service in front of those lots. The resulting lateral benefit is to the Theis and Ackerberg properties only, i.e., 635 lineal feet. Alignment "B" This alignment begins at 11th Avenue west of C.R. 17, as shown in the appendix, and goes south to the quarter section line of Section 7 with lateral extensions running easterly to serve the Theis and Ackerberg properties. This alignment results in a substantial increase in assessable footage for lateral benefit. The drawbacks of this alignment are: 1. Determining an exact alignment; 2. Obtaining easements; 3. Resulting design constraints to the future development of the Vierling property; and, 4. Higher project cost. Alignment "C" This alignment is a modification of "A" and "B" in that the north 1/2 follows the "B" alignment and the South 1/2 the "A" alignment. These alignment alternatives were studied in an effort to spread costs of the improvement over a larger area and to provide an alternative that could be used as a lateral watermain for future residential development in the Vierling property. Complete assessment computations for all three alignments are included in the appendix. School District 720 property was excluded in all because it is already served by City water. A comparison of assessments for each ali.gment is as follows. 2 1.. ALTERNATE ALIGNMENT ASSESSMENT COMPARISONS ALIGNMENT PARCEL A B C (Theis) $15,083.82 $4,660.11 $ 6,469.26 (Ackerburg) $39,409.58 $12,010.14 $16,765.62 (Vierling) $21,678.90 $66,799.14 " ' $56,947.98 ca> 1. Future benefit value of installed watermain is estimated at $37,200.00 project cost + $21,678.90 trunk charge. 2. Future benefit value of installed watermain is estimated at $18,600.00 project cost + $21,678.90 trunk charge. Lssessment Benefit Problems Alignment A Large assessments to parcels B & C due to less than normal assessable footage when lateral benefit is provided for the length of the project. No lateral assessment to Parcel "D" zoned residential because future development is not expected to front on C.R. 17 as is required by subdivision regulations. B & C Large assessment to Parcel D with value exceeding estimated cost of normal lateral extension. SUMMARY: Project area is 1320 feet in length. Alignment "A" assessable footage for lateral assessment is only 247o of the normal footage when both sides of the alignment has lateral benefit. Assessable footage is increased with alignments "B" & "C", however easements would have to be acquired with possible acauisition costs added to the figures in this report. Lateral use of the watermain would only be partially recovered by a future developer and would restrict design layout of residential development. 3 RECOMMENDATION: U Alternative alignments B and C were discussed with a representative of the Vierling property. The property is currently being marketed in its raw state and there is concern of the restricted design flexibility due to the easement encumberance. Since water to the Ackerberg development is necessary in Spring, 1987 and alignments B or C would add alignment determination and easement complications, it is recommended that alignment A be selected. The project, with recommended alignment A, is feasible as proposed and would result in an improvement and lateral benefit to the Theis and Ackerberg properties. The project would also result in a trunk improvement to the Theis, Ackerberg, and Vierling properties. 4 APPENDIX ALIGNMENT "A" PRELIMINARY COST ESTIMATE ITEM DESCRIPTION QUANTIFY UNIT PRICE TOTAL 1 6" DIP 20 L.F. $ 14.50 $ 290.00 2 8" DIP 80 L.F. 16.00 1,280.00 3 12" DIP 1400 L.F. 24.00 339600.00 4 6" Gate Valve 2 EA. 450.00 900.00 5 8" Gate Valve 1 EA. 600.00 600.00 6 12" Gate Valve 2 EA. 1,000.00 2,000.00 7 C.I. Fittings 2050 LBS. 1.25 2,562.50 8 Hydrants 2 EA. 1,000.00 2,000.00 9 Class 5 50 TON 6.50 325.00 10 Bit. Patching 50 TON 50.00 2,500.00 11 Curb & Gutter 25 L.F. 12.00 300.00 12 Turf Restoration 1 Acre 3,500.00 3,500.00 13 12" Wet Tap 1 EA. 1,200.00 1,200.00 SUBTOTAL $51,057.50 105 Const. Contingency 5.105.75 TOTAL CONSTRUCTION $56,163.25 25% Tech. & Admin. Services 14,040.80 TOTAL ASSESSABLE COST $70,204.00 5 ALIGNMENT "A" ASSESSMENT COMPUTATIONS Assessment = Project Cost Including Oversizing ($70,204.00) Parcel Assessment = Project Cost Including Oversizing Assessable Footage (A.F.) Assessment Rate = $70,204.00 = $110.557/A.F. 635 Assessment of Parcels: 3 A. 175 ($110.557) _ B. 460 ($110.557) _ C. No Lateral Assess. $19,347.48 $50.856.22 TOTAL $70,203.70 OVERSIZING CREDITS N = Project Costs Incl 0.S. - Project Costs Std. Size A.F. TOTAL Oversizing Credit Rate N = $70,204.00 - $49,345.00 = $20.859.00 - $32.85/A.F. 635 635 Oversizing Credit of Parcels: A. 175 ($32.85) _ $ 5,748.75 B. 460 ($32.85) _ $15,111.00 TOTAL $20,859.75 TRUNK WATER AREA CHARGE Trunk Mater Charge = Current Rate x Land Area Estimated 1987 Rate is $569.00/Acre Assessment of Parcels: A. 2.61 ($569.00) B. 6.44 ($569.00) C. 38.10 ($569.00) TOTAL $ 1,485.09 $ 3,664.36 $21 X678.90 $26,828.35 6 ilk ALIGNMENT "A" ASSESSMENT TABULATION I LESS CREDIT FOR I PROJECT I OVERSIZING I PLUS TRUNK I I PARCEL I ASSESSMENT (ABOVE 6" I ABOVE 8" (WATER CHARGE I TOTAL I@$131.507/AFI @ NONE I @ $32.85 I@ $569.00/ACI ASSESSMENT I I I I I I I I I I i I I I I I I I I I I ITHEIS I $19,347.48 I ; $5,748.75 ' $1,485.09 ' $15,083.82 ' I IACKERBERG I I IVIERLING I I TOTALS $50,856.22 NONE $70,203.70 $15,111.00 NONE $20,859.75 $3,664.36 $21,678.90 $26,828.35 $39,409.58 I I $21,678.90 I I I I $76,172.30 I I ALIGNMENT "B" PRELIMINARY COST ESTIMATE ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 6" DIP 20 L.F. $ 14.50 $ 290.00 2 8" DIP 250 L.F. 16.00 4,000.00 3 12" DIP 1590 L.F. 24.00 38,160.00 4 6" Gate Valve 2 EA. 450.00 900.00 5 8" Gate Valve 1 EA. 600.00 600.00 6 12" Gate Valve 2 EA. 11000.00 2,000.00 7 12" Wet Tap 1 EA. 1,200.00 1,200.00 8 C.I. Fittings 2050 LBS. 1.25 2,562.50 8 Hydrants 2 EA. 1,000.00 2,000.00 9 Class 5 34 TON 6.50 221.00 10 Bit. Patching 24 TON 50.00 1,200.00 11 Turf Restoration 1.5 Acre 3,500.00 a 251-lu SUBTOTAL $58,383.50 10% Const. Contingency 5,838.35 TOTAL CONSTRUCTION $64,221.85 25% Tech. & Admin. Services 16,055.46 TOTAL ASSESSABLE COST $80,277.31 1 ALIGNMENT "Bn ASSESSMENT COMPUTATIONS Assessment = Project Cost Including Oversizing ($80,277.31) Parcel Assessment = Project Cost Including Oversizin7- Assessable Footage (A.F.) Assessment Rate = $80,277.21 = $ 24.512/A.F. 3275 Assessment of Parcels: A. 175 ($ 24.512) _ $ 4,289.60 B. 460 ($ 24.512) _ $11,275.52 C. 2640 ($24.512) = 64,711.68 TOTAL $80,276.80 OVERSIZING CREDITS N = Project Costs incl O.S. - Project Costs Std. Size A. F. TOTAL Oversizing Credit Rate O.S. Rate for Residential = $80,277.21 - _$55,974.18 = $7.421 per AF 3275 O.S. Rate for Commercial = $ 80,277.21 - $59,418.56 = $6.369 per AF 3275 Oversizing Credit of Parcels: A. 175 ($6.369) _ $ 1,114.58 B. 460 ($6.369) _ $ 2,929.74 C. 2640 ($7.421) _ $19.591.44 TOTAL $24,119.68 TRUNK WATER AREA CHARGE Trunk Water Charge = Current Rate x Land Area Estimated 1987 Rate is $569.00/Acre Assessment of Parcels: A. 2.61 ($569.00) B. 6.44 ($569.00) C. 38.10 ($569.00) TOTAL $ 1,485.09 $ 3,664.36 $21 X678.90 $26,828.35 0 ALIGNMENT "B" ASSESSMENT TABULATION )IT FOR LESS CREI :ZING PROJECT i OVERS: PARCEL i ASSESSMENT i ABOVE 6" @$24.512/AF ; @$7.421 THEIS ; $4,289.60 ; $1,485.09 ACKERBERGi $11,275.52 ; $3,664.36 VIERLING ; $64,711.68 1$19,591.44 TOTALS ; $80,276.80 1$19,591.44 )IT FOR :ZING i PLUS TRUNK ABOVE 8" iWATER CHARGE i TOTAL @$6.369 1@ $569.00/AC i ASSESSMENT $1,114.58 ; $1,485.09 ; $4,660.11 $2,929.74 ; $3,664.36 ; $12,010.14 $21,678.90 ; $66,799.14 $4,044.32 ; $26,828.35 ; $83,469.39 10 ALIGNMENT "C" PRELIMINARY COST ESTIMATE ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 6" DIP 20 L.F. $ 14.50 $ 290.00 2 8" DIP 80 L.F. 16.00 1,280.00 3 12" DIP 1590 L.F. 24.00 38,160.00 4 6" Gate Valve 2 EA. 450.00 900.00 5 8" Gate Valve 1 EA. 600.00 600.00 6 12" Gate Valve 2 EA. 11000.00 2,000.00 7 12" Wet Tap 1 EA. 1,200.00 1,200.00 8 C.I. Fittings 2050 LBS. 1.25 2,562.50 9 Hydrants 2 EA. 1,000.00 2,000.00 10 Class 5 34 TON 6.50 221.00 11 Bit. Patching 24 TON 50.00 1,200.00 12 Turf Restoration 1.5 Acre 3,500.00 5,250.00 SUBTOTAL $55,663.50 10% Const. Contingency 5,566.35 TOTAL CONSTRUCTION $61,229.85 25% Tech. & Admin. Services 15.307.46 TOTAL ASSESSABLE COST $76,537.31 11 ALIGNMENT "C" ASSESSMENT COMPUTATIONS Assessment = Project Cost Including Oversizing ($76,537.31) Parcel Assessment = Project Cost Including Oversizin� Assessable Footage (A.F.) Assessment Rate = $76,537.31 = $ 39.150/A.F. 1955 Assessment of Parcels: A. 175 ($ 39.150) _ $ 6,851.25 B. 460 ($ 39.150) _ $18,009.00 C. 1320 ($39.150) = 91,678.00 TOTAL $76,538.25 OVERSIZING CREDITS N = Pro_i_ect Costs Incl O.S. - Project Costs Std. Size A. F. TOTAL Oversizing Credit Rate O.S. Rate for Residential = $76,537.31 - $52.234.18 1955 O.S. Rate for Commercial = $ 761537.L - $55,678.56 1955 Oversizing Credit of Parcels: A. 175 ($10.669) _ $ 1,867.08 B. 460 ($10.669) _ $ 4,907.74 C. 1320 ($12.431) _ $16,408.92 TOTAL $23,994.26 TRUNK WATER AREA CHARGE Trunk Water Charge = Current Rate x Land Area Estimated 1987 Rate is $569.00/Acre Assessment of Parcels: A. 2.61 ($569.00) B. 6.44 ($569.00) C. 38.10 ($569.00) TOTAL $ 1,485.09 _ $ 3,664.36 $21.678.90 $26,828.35 12 _ $12.431 per AF _ $10.669 per AF ALIGNMENT "C" ASSESSMENT TABULATION i i LESS CREDIT FOR ' PROJECT i OVERSIZING { PLUS TRUNK PARCEL i ASSESSMENT i ABOVE 6" i ABOVE 8" iWATER CHARGE i TOTAL @$39.150/AF @$12.431 @$10.669 ;@ $569.00/AC ASSESSMENT ;Theis ; $6,851.25 ; ; $1,867.08 ; $1,485.09 ; $6,469.26 Ackerberg; $18,009.00 ; ; $4,907.74 ; $3,664.36 ; $16,765.62 Vieriing 1 $51,678.00 1$16,408.92 ; ; $21,678.90 ; $56,947.98 TOTALS ; $76,538.25 ;$16,408.92 ; $6,774.82 ; $26,828.35 ; $80,182.86 13 J � N i _�I Q77lJjCC�fyl I Q itrtsC:� � '. Ic 7WNI o -� I__ a LU ! r o not O O 1 0 //J- - I I 1 bl 1 1, r Z0 a 5� c 1f1 r Z0 5� 1f1 "fZ'F-fl-U c E. -FRO D vJ ATC, ---Z I -AA 1 L7b��9 MEMO TO: John K. Anderson, City Administrator City Council Downtown Ad -Hoc Committee FROM: Ken Ashfeld, City Engineer SUBJECT: 2nd Avenue Parking Lot Lighting Project DATE: January 27, 1987 INTRODUCTION: This memo is to serve as a status report of the 2nd Avenue Parking Lot Project which did not get fully completed as per the expectations of the Engineering Department. BACKGROUND: The utility and paving contract for the parking lot was let in summer of 1985 with most of the surface improvements completed in 1985. The final lift of bituminous and grading and sodding was completed in spring of 1986. At the direction of Council, a landscaping contract was let to enhance the northerly embankment. Work on the contract began in late July, 1986 with an expected completion in late fall of 1986. On July 22, 1986, Council authorized a supplemental agreement which provided for the installation of a new lighting system for the parking lot. In addition to the supplemental agreement, Council authorized staff to order the electrical equipment through a quotation process. Quotations were received and the equipment was ordered on August 25, 1986 with an anticipated 8 to 12 week delivery time. Although the order was to a reputable company, there was a substantial delay in delivery. The City had no control of this delay snort of simply cancelling the order and waiting out the same delivery time with another company. Unfortunately it wasn't until the expected delivery time arrived that it became apparent that delivery of the materials would be delayed. Attached is a letter from the manufacturer explaining the problem that resulted in a delayed delivery. All the materials are here now and the electrical contractor has indicated that he will install the fixtures as soon as weather permits. Obviously, some warm weather over a period of a few days would help so that the holes can be bored and wire run through the conduit. I would like to point out that since the City was to provide the materials and the contractor was to install those materials, the contractor had no control over or responsibility for the timely delivery of the lighting equipment. Consequently, there is no contractual obligation on the part of the electrical contractor to install the materials within a specific time frame. The contractor has been relatively cooperative with the situation. 2nd Avenue Parking Lot January 27, 1987 Page 2 Another option would be for SPUC to install the lights. Lou and I both recommend against this for the following reasons: 1. This project was meant as a demonstration project and SPUC intended to gain first hand knowledge from the installation by a contractor who has experience with the type of equipment ordered. 2. The electrical contractor installed as much of the work as he could while waiting for the remaining materials. To change the scope of the supplemental agreement now would place the Engineering Department in a poor negotiating position for the determination of the value of the work completed to date. Hopefully this project will be completed soon. Any questions regarding the status of this project can be directed to me or Steve Hurley at the Engineering Department. KA/pmp LIGHTS Ljl�-i ML-1CZ 1r1rj= INC. Mr. Ken Ashfeld City Engineer City of Shakopee 129 E. 1st Avenue Shakopee, Minnesota 55379 TEL, 1415) 562-3500 1251 DOOLITTLE DRIVE, SAN LEANDRO, CALIFORNIA 94577 December 16, 1986 SUBJECT: MOLDCAST WASHINGTON CONTRA/CLINE FIXTURE ORDER Dear Mr. Ashfeld: This letter will confirm our phone discussions of December 15 and 16. During the second quarter of 1986, we began transfer of our Moldcast product production from Pine Brook, New Jersey to a new larger manufacturing facility located in E1 Dorado, Arkansas. This transfer was accomplished in three phases. Shortly after your order was received, the final product transfers occurred. While the two prior phases of this move came off with relatively few problems or delays, the final move encountered many problems with inventory shortages and with material and production control systems. Unfortunately, your order was one of those most seriously affected by these problems. We sincerely regret the inconvenience you have experienced as a result of our poor shipment performance and trust that the excellence of our fixtures' lighting performance will have made the long wait worthwhile. As explained, we now have a firm ship date of Tuesday, December 23. This shipment will be made by air freight at our expense. Again, please accept our apology and our thanks for your patience. Very truly yours, W. D. Funk cgl cc: Rick Montgomery - The Carnes Group J 1 r k2I-IJ MEMO TO: John K. Anderson, City Administrator _ ;Fk0 L •- , K e n A S h f_'114. SUBJECT: Prior Lake Spring Lake Watershed District 509 Plan DATE: January 28, 1987 INTRODUCTION: The City has received and staff has reviewed the 509 Water Management Plan for the Prior Lake-Spring Lake Watershed District (PLSLWD). The City needs to respond to the plan contents. BACKGROUND: For the most part, the plan is very good and satisfies the requirement of the water management planning law. There are two basic issues that I recommend that the City comment on. There is one jurisdictional issue that should be brought to the Council's attention. 1. The plan addresses the problems associated with the erosive nature of the outlet channel but does not include any 1987 improvements within the District's capital improvements program. On January 28, 1987, a thorough inspection was conducted of the outlet channel by myself, the District's engineer and a representative of the DNR. The inspection revealed various items of corrective work that I am currently compiling a list thereof. 2. The overall district plan calls for each member municipality to develop a comprehensive drainage plan for that respective community. Each plan is to be completed and submitted to the district and it is essential that the various municipal plans work together. From reviewing the attached map, you will note that Shakopee has a relatively small area within the district (cross -hatched area). Also note from the natural district boundaries that most of the Shakopee area drains to the north out of the district and not through the district. It is my opinion that a comprehensive drainage plan for this small area is unwarranted. There are some drainage issues that need to be resolved in conjunction with Muhlenhardt Road but these issues do not affect the PLSLWD 509 Plan. a Watershed District January 28, 1987 Page 2 3. The jurisdictional issue, mentioned earlier, evolves from the facts indicated in the above issue. For the most part, the PLSLWD legal boundaries follow very closely the natural drainage boundaries. In the area of Shakopee, those boundaries do not so closely coincide. The question to Council is whether they wish to fight for a boundary change such that properties within Shakopee fall within the Lower Minnesota River Watershed District (LMRWD). Such an effort could be very time consuming and costly because these boundaries are not established by this plan but have been long standing boundaries between two relatively old watersheds. The possible benefits of a boundary change are as follows: 1. The area of Shakopee now in the PLSLWD would then become contiguous with other areas of Shakopee. 2. Although the 1987 figures are not available, the 1986 mil rate levy for the PLSLWD and LMRWD was 1.974 and 0.264, respectively. RECOMMENDATIONS: I recommend that Council direct staff to respond to the PLSLWD 509 Water Management Plan with the following comments: 1. That Shakopee requests certain outfall channel improvements be included in the plan's 1987 capital improvement program, and, 2. That Shakopee will not be completing a comprehensive drainage plan for the area of Shakopee within the PLSLWD as required within the Municipal Management section of the plan. I do not recommend spending of resources in an attempt to change the legal boundary between the PLSLWD and the LMRWD. Watershed District January 28, 1987 REQUESTED ACTION: Move to direct staff to respond to the PLSLWD 509 Water Management Plan with the following comments: 1. That Shakopee requests certain outfall channel improvements be included in the plan's 1987 capital improvement program, and, 2. That Shakopee will not be completing a comprehensive drainage plan for the area of Shakopee within the PLSLWD as required within the Municipal Management section of the plan. KA/pmp WATERSHED INDEX MAP SHADED AREAS INDICATE EXTENT OF MAPPING MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Request by Jack Brambilla for Twelve Off Street Parking Spaces in Municipal Parking Lot DATE: January 23, 1987 Introduction On January 6, 1987 Jack Brambilla asked the Council if he could use twelve parking spaces in the Black Arrow Parking Lot for renters in his building located at 1st and Holmes Street. Background Mr. Brambilla owns six apartments and he would like two parking spaces for each apartment. He helped pay for the construction of the municipal parking lots in 1967 through special assessments which were levied against benefiting property owners. Special Assessments to Brambilla Property.in 1967 Upon reviewing the assessment rolls for the 1967 parking lot project, it appears that the special assessments were levied in two parts. Commercially developed properties were assessed immediately and the assessments for properties in the commercial zone but developed as residential were deferred until the property was used for commercial purposes. The assessment formula is spelled out in the attached memo from Jeanne Andre dated June 20, 1985 (exhibit A). The amount of assessments paid for properties owned by Mr. Brambilla in 1967 came to $8,878 (exhibit B). Mr. Brambilla currently owns the property shown in exhibit C. Initial and Subsequent Parking Policies Resolution No. 237, adopted on February 13, 1968, established a committee to issue permits for parking on designated public parking areas for a period over 24 hours. The permit was to continue until further action of the Council. Resolution No. 1249, adopted May 2, 1978, replaced Resolution No. 237; and established a committee to issue permits for automobiles on designated public parking areas for a period over 24 hours. The permit was to continue until further action of the Council. The resolution went on to exclude permits for trailers, machinery or snow birds and also that the committee may prescribe the number of permits issued for the inhabitants of any single dwelling unit. No comittee was appointed and staff routinely issued permits until 1982 when staff recommended that the policy be reconsidered and a committee be appointed or guidelines be established under which staff could issue permits. In 1982 there was a greater interest in the parking lot East of the hirise and also Gary Laurent was adding onto his building with no additional off street parking being provided. Since the B-3 zone does not require off street parking but does permit multi -family with a conditional use permit, staff also thought that this was a good time for the parking permit process to be redrafted. In March, 1982, Tom Brownell, Jeanne Andre and Judy Cox met (having comments from Jim Karkanen) to discuss the current municipal parking lot permit process and came up with a new policy. The proposed policy was referred to the ICC at their meeting on May 12th; however no recommendation was made. On June 1, 1982 Council adopted Resolution No. 2001 which is currently in effect. The policy is based on the premise that the parking permit process was born out of a commitment made by the Council when the off-street parking lots were built in 1967 to provide parking for apartment dwellers in the downtown area. Resolution No. 2001 limits parking permits to persons residing above commercial buildings which were in existence prior to construction of the municipal parking lots. It goes on to set forth the guidelines for those holding a parking permit, establishes the number of permits to be issued, and provides for suspension of a permit. New Construction Since 1967 two building permits have been issued for apartments in the B-3 zone; to Mr. Laurent and Mr. Brambilla, no off street parking has been provided. When Mr. Laurent's building was remodeled, the parking in the lot to the South only limited parking between 8:00 a.m. and 6:00 p.m., so people could park over right without a permit. As far as Mr. Brambilla's renters are concerned, they can park up to 24 hours in the lot to the North. There is a parking dilemma in the downtown area with our current prohibition of parking in the central business district between the hours of 2:00 a.m. and 6:00 a.m. People have to be off the street and into one of the lots, or walk a greater distance. This is especially a problem for families and single parent families with babies. Current Policy Resolution No. 2001 is still in effect. When Council adopted the new Downtown Parking Plan on September 16, 1986, it changed the hours of parking for the lot South of the Laurent building to 2 hour and 8 hour parking. Before the parking was limited to four hours between 8:00 a.m. and 6:00 p.m. This change caused a problem for the renters in the Laurent building. On October 29, 1986 a memo was drafted and provided to Council on November 3, 1986 as an info item. The memo stated that if Council had no objection, staff would like to handle this on an administrative level and not make any formal resolution/ordinance changes at this time. Staff is administratively issuing temporary parking permits for the apartments in the Laurent building, until after the downtown redevelopment project is underway and the downtown parking problem can be better examined. We have currently issued 5 temporary parking permits for renters in the Laurent building. Alternatives 1. Issue permits to renters above buildings in existence in 1967. 2. Issue permits to all downtown renters - in buildings in existence before 1967, after 1967, to be built in the future. 3. Issue permits to no one. Recommendation Alternative No. 1. When the building permit was issued to Mr. Brambilla, it stated that "parking for residential units must be off street, not in public lot" (copy attached). (My interpretation of this statement is that parking permits will not be provided. Another possibility is to allow the twelve parking spaces to be part of the 37 spaces contained in the lease Mr. Brambilla enters into each year with the City at a rate of $12.00 per space. The lease has not been signed by Mr. Brambilla for 1987. He may be waiting for this request to be considered.) Action Requested Deny the request of Jack Brambilla for 12 free parking permits for parking spaces in the municipal parking lot for renters, pursuant to the conditions of building permit No. 6805. JSC/jms EXHIBIT A MEMO TO: Downtown Committee FROM: Jeanne Andre, Community Development Director RE: Assessment formula for 1967 Parking Lots DATE: June 20, 1985 Introduction: Mel Lebens was kind enough to talk to me by phone on June 20, 1985, to share his recollection of the formula applied to . develop assessments for the 1967 parking lots. He indicated that detailed working papers are probably stored in his library, and he'd be willing to look for them if requested. Background: The following is my summary of the telephone conversation with Mr. Lebens: The 1967 parking lots were constructed under Minnesota Statutes 459.14, which provides for floating of parking lot bonds if the improvement is financed 50% by assessments. The 507. that is assessed must be "active" assessments, that is, parcels to which assessments will.be immediately applied. Therefore deferred assessments could not be included in 50% assessed portion, and if and when collected serve to decrease the City's 50'1, match. Mr. Lebens stated that a fairly complex formula was applied in order to achieve greater eauity. The formula had four factors, which were approximately as follows: 1). Distance of.parcel to parking lot (35 - 40%) Measurements were taken with a compass to determine the distance of the corners of each lot from one of the parking lots. All parcels were within 150 feet of a 'lot-, -so three zones were created, one for the area of parcels within 50' of a lot, a second for she area of parcels between 50' to 100' of a lot, and a third for the area of parcels between 100' and 150' from a lot. Therefore, any given parcel could fall within one, two or all three -of the zones. Different rates were applied to each zone, with higher rates applied to zones closer to the parking lots. Mr. Lebens did not indicate the rate for each zone. 2) Need for Parking Spaces (30%) a) The use of each parcel was determined and the parking standards from the Zoning Ordinance were applied to each parcel.to develop a dross need for parking spaces. Downtown Committ Page -2- June 20, 1985 b) A net need was established by subtracting any existing off-street parking spaces provided by that business from the gross need. c) 30% of the assessed amount was divided by the total net parking need to develop an assessed amount per parking space which was then applied to each parcel based on its own net need. '3) Assessed Valuation (20%) The total assessed valuation of the district was determined and divided by 20'10 of the total assessment amount to establish an assessment amount per dollar of assessed valuation, which was then applied to each parcel. 4) Area (10 - 15'0) The area (square footage) of the total district was divided by 10 or 15% of the assessment amount to arrive at an assessment amount per square foot of land. This element of the formula was added so that- vacant hatvacant lots which have a low assessed valuation and no current parking need would pay a little more, assuming they would be developed and have needs in the future. Example: $200,000 parking lot improvement where 50'10 is assessed. 1) 035,000 - 40.000 of assessment is apportioned based on distance to the parking lot. 2) $30.000 of assessment is apportioned based on need for parking spaces. 3) 820,000 of assessment is apportioned based on assessed valuation. 4) $10,000 - 15,000 of assessment is apportioned based on square foot of land. JA:cah C)�,n �-�� V W N V ON O� G` H w a ; w b H w i a r• N 3 N w O O r• N N C w G to H w r• r� ro Q• S -o P i ( N CJ7 . � w H O O <"Y 0 r..�lnl�W c9A O cn W J� tLL] d O i� V b w• ri c-� 0 C)�,n �-�� V W N V ON O� G` b N O n x ro 16 m X x Hi td H H RE . H w a ; w b H w i a r• N 3 N w H w a r• N N w G to H w r• S -o P m ealty CJ7 . r• b N O n x ro 16 m X x Hi td H H RE . r 3 w F7 171 r• rrr j O 1 1 a � r• w �, � N,f• w r• _ b H-• n h� td � ri y rt o fh 8 cn a O N�1+ r• N l � C O QQ td H - w F7 j O 1 1 a n w r• H-• h� td y O 8 ov O r• N � w td H - w cn _ r• F-' N _ w I b z A Rerf.iv_'�ri "'na+.. :t,; 7o_.�-L: +? w. ?:ani* Of the inhab anti o the :o -,n t; --M, ?.P, ^i t,e ",it— nP i_`t rrn peen �.8^.�±. Tref: .J' the�.,»i'�.18:'2 Oi ? - ll -r:' t:ie streets 1_ ",;ie :,Ii77 .:L.�a+..�..• - m(IG awn. -i vat on, a::O're r� �o«_ . _ _�s; to , .s :.,!u; e_ s sariou; to said parties, an4 t! -e -*-ff�� .7 .e,�•.� 1 ha i e .;,...../ii N •__ a s• u. , ^.B C1 rs�+::�.•''Ji' , .: Tl .SOT � +va, r�u � L;�r vVracv i.• J_ �-.j a___� L7...:.�'1C� tii That in the discretion of t� � ''^ e•' 1 � �O " eit u2e t r a o ':je appointed lcm the Cc=on Council ci the ity c- S^a-_ogee, such .6 L :== committee,.!^= ---`'., shall issue permits for oGr :in^ on des! nate'd na li c far In areas i n themitt' of Sha toDee for a period over 'Z:¢ !:.!:;'S at an— one e-; ,-`r t! Lie, and such. permit J..:11 cont:ri[i3 1nuil the furu'ler action o: t!P .rf]�-,T.O[I -- _ OZ' �he �L4. ty of 3 ako!`ee. ;:Ti .l " i�' �"•:,.. r::nij1,. That,.anon. azolLccatLon .be:.nc, =a'e .o: s'..o.;1 • the pe :iM••'issued,- _8. ,^,'.'.'J'.J@:'••sha?assi?ned .to each ve! _cl e and this number CG 'paroF`d Tn or- .On . the '.car in a ::o^.�' On'J=S ^.- :ne:' s `^a+- tie reh_. era - 'J �.. � _e ..O'. _ vG a -.e:" =t '»w"_ ;'ne coli :e of`_Icer s the n_ " '7_ �^.�✓?^ems. = 25S�a i n req sessi ori of the t•c=on �'^t:^��1 �.:? 1yt' a: �✓ _ .. I'PSi 97v 1u'l• _3 '1 ,n V iii -:moi_ - f r 1EZT: r _ 1L G r - '�_u a—.1"o -- ,i RESOLUTION ,'#1249 A Resolution Prescribing Certain Regulations for Certain Off Street Parking Lots in the City of Shakopee and Repealing Resolution #237 WHEREAS, many of the inhabitants of the downtown area of the City Of Shakopee have been deprived of the privilege of all-night parking on the streets of the City of Shakopee; and Whereas, the deprivation above referred to has caused and does cause serious inconvenience to the said parties and the Shakopee City Council has investigated the situation; NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL that in the discretion of a committee to be appointed by the Shakopee City Council, the committee so appointed may issue permits for parking of automobiles only on designated public parking areas in the City of Shakopee for a period of over 24 hours at any one given time, and such permits shall continue until the further action of the City Council. Phis authorization does not include trailers, machinery or snow birds and the committee may prescribe the number of permits issued for the inhabitants of any single dwelling unit. BE IT FURTHER RESOLVED, that a party desiring such privilege may apply at the City Clerk's office in the City of Shakopee for a permit and when the permit is issued, a number shall be assigned to each vehicle covered by the permit and this number shall be posted in or on the vehicle on the lower left hand side of the rear window .(on the driver's side) so that the vehicle covered by the permit can be identified by the police officers of the City. BE IT FURTHER RESOLVED, that the City Administrator shall cause to be kept in his office a list of all persons to whom a permit is issued, the permit number and current license number of the licensee, and that Resolution 237 is hereby repealed. Passed in �� session of the Shakopee City Council field thisday of 1978. Mayor of the City of Shakopee ATTEST: j City tdminigtraror Appr-bved and repared as to form this 2nd day of May, 1978. RESOLUTION NO. 2001 rr A Resolution Lstablishing A Policy For Issuance of l� Parking Permits WHEREAS, Resolution No. 1249 permits the issuance of parking permits for designated public parking areas in the City of Shakopee, and WHEREAS, upon occasion abuse of this privilege is made and it is the desire of the City Council to establish guidelines for issuance of said parking permits. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the following policy on parking permits is hereby adopted: 1. The privilege of parking for periods of time longer than posted shall be extended (a limited grandfather privilege) to persons residing above commercial buildings which were executed prior to construction of the municipal parking lots. (Hotel has owl- street parking lot.) 2. Applicants will be expected to park in the rear of the parking lot, whenever possible. 3. To permit snow removal applicants shall move their vehicle within twenty-four (24) hours after a snow fall. 4. No storage of vehicles shall be permitted. Vehicles must be currently licensed, operational and used on a day-to-day basis. If it appears that an applicant has not driven his car for a period longer than four days, the permit may be suspended. 5. No permits shall be issued for parking lots posted for 24 hour parking, unless a special parking lot lease agreement is approved by the City Council. 6. The following number of parking lot permits will be issued on a first come basis. When a resident with a permit moves and so notifies the City, his permit may be reissued. When the City has issued the number of permits indicated for a given lot, the applicant may select another lot. Parking Lot East of Bill's Toggery - 12 Parking Lot West of Berens - 5 Parking Lot North of Huber Building - 5 (2) 24 hour parking lots abutting Levee Drive - 'limit set at this time i. I'hc City reserves the right to suspend the permit, if it is determined that the car owner is abusing the privilege of having a permit, and the following procedure would be followed: L'. Upon observation or complaint, a possible abuser would be spoken to about his abuse. h. if there is no change, a certified letter will be sent advising of the noted abuses and asked to respond positively or the permit would be suspended upon a date so stated. c. If there is no change, the permit is suspended and the pro- visions of the City code shall be followed. d. It would be left to the discretion of the Chief of Police, or the City Administrator, if and when a new permit may be issuCd. _ ,�-- 0 (- - � — 113, MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk _.( RE: Parking Permits in Downtown Area DATE: October 29, 1986 Introduction: With the adoption of the recent municipal parking lot plan, parking for residents of the Laurent Building apartments has been eliminated. Background: The current city policy for use of municipal parking lots allows apartment dwellers above businesses in the downtown area to obtain a permit to use the municipal parking lots --for longer than the lim- ited hours posted. That privilege is not for new apartments, construc- ted since the 1967 parking lots were constructed. Only two apart- ments have been built since that time, the Laurent building and Bram- billa's building. When they were built, the then current parking plan would accommodate their residents. There are no downtown off street parking requirements for second story apartments in the zoning ordinance. Parking South of Laurent's building limited parking between 8:00 A.M. and 6:00 P.M., so residents could park over night. The parking lot North of the Brambilla did, and still does, permit 24 dour parking. With the new downtown parking plan, parking is limited to 2 hours and 8 hours in the municipal parking lot South of the Laurent building. This does not permit overnight parking for the two new apartments in the Laurent building. klterrati ves : 1) Amend current resolution regulating parking permits to include new construction. 2) Status quo, new apartment construction must deal with their own off street parking, but said off street parking is not required within the city code. 3) Amend the city code to address off street parking for apartments. 4) Issue temporary parking permits for the two apartments in the Laurent building, until after the downtw on redevelopment project is underway and the downtown parking problem can be better examined. Recommendation: Barry Stock and I reco-mmend alternative 4, issue temporary parking permits to residents in the Laurent building until such time that the downtown project is underway or the city determines not to pro - cede with the downtown revitalization project. If Council has no objection, we would like to handle this on an administrative level and not make any formal resolution/ordinance changes at this time. JSC/pss -. .. - I �- _. -. APPLICATIONS FOR, BUILDING PERMIT - SHAKOPEE, MINNESOTA 55379 B P No. 612-445-3650 - _ APPLICANT TO COMPLETE NUMBERED SPACES ONLY `III, I' L4 1. PROJECT ADDRESS Nv . �{ jig blo Z_ OWNER OF LAND - ADDRESS A All BY: LOT, S DESCRIPTION OF LAND BLOCK. ADDITION: PARCEL NO: METES AND BOUNDS. PLAT. A. APPLICANT: L<I..In 171�(K, f _, ._ • ... _ ... - ADDRESS act �w�,il _ �Jt -=: Al Si�zlwPe, 5. CONTRACTOR M nS+r�Cfr�n Lii ^'� S - 1, IC NAME D -ALTERATION D -RE PAIR D• -MOVE ED -RAZING ADDRESS ED -HOUSE [D -SIGN 6. CLASS OF WORK -ADDITION D -PATIO ID -PORCH [D -STORAGE BLDG. 0 -TANK [D -DRIVEWAY [D -FENCE [D -GARAGE 7. USE OF STRUCTURE SeCan<1 (i(1 I r lV IT g- -DESCRIPTION OF PROJE CTL r� 9, BLDG WIDTH BLDG HEIGHT. T0, ESTIMATED COST OR VALUE: 7y 000 SPACE BELOW FOR OFFICIAL USE ONLY TYPE OF CONST I TOTAL SO FEET I FIRE ZONE NO DWELLING UNITS OCCUPANCY GROUP NO. OF STORIES FRE PRINKLE u5EZ0 NE DIV ISIDN MAR OCC LOAD iREIO DSD YES ❑RNO COVERED IUN COV EKED e-3 GPPI ICATION APPROVALS LIMITING CONDITIONS Ordinance No. 115 -Easement Restrictions - attached Z K COM(�IIENTjS �rF1ff�S rrn /���rs /�C'nn,nl�/_�`fj NOTES 1. SEPARATE PERMITS ARE REOUIRED FOR ELECTRICAL. PLUMBING. MECHANICAL, SEPTIC TANK. SIGNS, AND WELL INSTALLATIONS. 1 2. THIS PERM17 BECOMES NULL AND VOID IF WORK ©R CONSTRUCTION AUTHORIZED IS NOT COM• MENCED WITHIN 120 DAYS. OR IF CONSTRUCTION IS SUSPENDED OR ABANDONED FOR A PERIOD OF 120 DAYS AT ANYTIME AFTER WORK IS COMMENCED. '-I. A COLORED PHOTOGRAPH MUST ACCOMPANY - ALL RELOCATION PERMIT APPLICATIONS. 4. TWO SETS OF PLANS AND SPECIFICATIONS MUST ACCOMPANY EACH PERMIT APPLICATION FOR THE FOLLOWING: A. COMMERCIAL PROJECTS B. INDUSTRIAL PROJECTS .C. RESIDENTIAL DWELLINGS (OVER) -- --WHITE INSPECTOR C19TI-ZONING ADMINISTRATOR DATE / CITY BUILDING FFICIAL DATE i APPLICATION FEES PERMIT S PLAN CHECK S _'HECK S PARK AND LAND S FIRE NUMBER S WATER CONNECTION S/D / SEWER CONNECTION S / O I W_ ELL AND SEW EE DISPOSAL SYSTEM S PENALTY OR APPEAL S STATE SURCHARGE TOTAL S X /t�Lc C he -(n (��LL a C F� 11�lS- Z1,11 SIGNATURE OF A-PLICANT DATE PINK -APPLICANT YELLOW - FILE r APPLICATION FOR BUILDING PERMIT f SHAKOPEE, MINNESOTA 55379 444 612-445-3650 B. P. No. APPLICANT TO COMPLETE NUMBERED SPACES ONLY 1 PROJECT ADDRESS / 110 S. Fuller St. Shakopee, I•T.. X7 _ c� Z �' 1_Dla_ 2 OWNER OF LAND. Gary and Randy Laurent hP]�� — 1.21,� NAME ADDRESS 3 DESCRIPTION OF LAND BY: LOT. Lot 5, Elock 21 City o: Shakopee BLOCK. ADDITION: PARCEL NO: METES AND BOUNDS: PLAT. 4. APPLICANT- Laurent Builders inc. 118 S. Fuller St. Shakopee NAME ADDRESS S. CONTRACTOR. t1 NAME ADDRESS 6. CLASS OF WORK: gADDITION ❑-ALTERATION [D -REPAIR ED -MOVE ❑-RAZING ED -HOUSE 0 -SIGN -PATIO [D -PORCH [D -STORAGE BLDG. [D -TANK [D -DRIVEWAY ED -FENCE [D -GARAGE r 7. DESCRIPTION OF PROJECT. Add a SeconC Stoj:y t0 bu' ld- n7. Remodel and rejai r_ First story as needed. 1 B.. BLDG WIDTH BLDG LENGTH BLDG HEIGHT: 2 story 9 ESTIMATED COST OR VALUE' S �L✓ �� SPACE SELOW FOR OFFICIAL USE ONLY TYPE OF CONST TOTAL SO FEET FIRE ZONE NO OWELLING UNITSi OCCUPANCY GROUP NO. OF STORIES USE ZONE DIVISION MAX OCC LOAD FIRE SPRINKLERS OF�STREET PARKING SPACES �REO'O ❑YES EDNO COVEREC SUN COVERED 1 APPI IrATMN APPROVALS LIMITING CONDITIONS n to L Tc I SC:..L w -A,� ,MOTES 1. SEPARATE PERMITS ARE REQUIRED FOR ELECTRICAL. PLUMBING. MECHANICAL. SEPTIC TANK. SIGNS, AND WELL INSTALLATIONS. $. THIS PERMIT BECOMES NULL AND VOID IF WORK OR CONSTRUCTION AUTHORIZED IS NOT COM- MENCED WITHIN 120 DAYS. OR IF CONSTRUCTION IS SUSPENDED OR ABANDONED FOR A PERIOD OF 120 DAYS AT ANY TIME AFTER WORK IS COMMENCED. 3. A COLORED PHOTOGRAPH MUST ACCOMPANY ALL RELOCATION PERMIT APPLICATIONS. 4. TWO SETS OF PLANS AND SPECIFICATIONS MUST ACCOMPANY EACH PERMIT APPLICATION FOR THE FOLLOWING: A. COMMERCIAL PROJECTS B. INDUSTRIAL PROJECTS C. RESIDENTIAL DWELLINGS (OVER) W W71F - INSPECTOR �lII I 8a - CITY -CONING ADTAINISTRATOR I DATE I:ITY ENGI N)b,-R 1 I DATE ✓�S `1D CITY BUILDIfa OFFICIAL DATE APPLICATION FEES PERMIT ✓�S PLAN CHECK ��j GRADE AND SURVEY CHECK S PARK AND LAND S FIRE NUMBER S WATER CONNECTION SEWER CONNECTION WELL AND SEWAGE DISPOSAL SYSTEM' S PENALTY OR APPEAL S STATE SURCHARGE ✓ S '1 '7 TOTAL S Laurent _ :.kers, _nc %tGNA-JRE OF APPLICANT DATE YELLOW - FILE PINK - APPLICANT H It MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Hiring a Planner II DATE: January 29, 1987 Introduction• The City Council, at it's regular meeting of December 16, 1986 accepted the resignation of Judi Simac as City Planner (Planner II) and authorized the City Staff to recruit, screen and recommend a person to be hired to fill the City Planner position. Recruitment and Screenina: The City advertised in the local newspaper and the Minneapolis Star and Tribune. The City received 36 applications for the position. These applications were then screened by the City Administrator and the Community Development Director. Of these applications five were selected for further evaluation and interviews were set up. Of the five interviewed three appeared before the interview committee. The interview committee was composed of Mr. Dave Czaja, the Chairman of the Planning Commission, the City Administrator and the Community Development Director. The interview committee was unanimous in it's choice of the number one candidate. References for this candidate were then. checked and the committee is recommending that the City Council offer the Planner II position to Mr. Douglas Wise. Mr. Wise has a Masters Degree in Community Development with a Minor in Planning and a Bachelors Degree in Environmental and Architectural Design from Southern Illinois University. He presently is working as a private consultant in planning. Prior to -that he worked as Director of Community Assistance with the Minnesota Project and also was Director of Community Development for the City of Fergus Falls for five years. Prior to that he worked as Assistant County Planner for a period of two years for Clay County Minnesota. Moorehead is located in Clay County. Because- of his nine years_ experience in planning we are recommending that he be given 2 1/2 years of credit. This would result in' a starting salary of $29,313.00. At the end of the probation period in 6 months, provided that his work was satisfactory his salary would then be raised to step four on the pay plan which is $32,573 per year. Alternatives : 1. Approve the employment of Douglas Wise as planner II effective February 17, 1987 at a starting salary of 529,315 per year which is step 3 in the pay plan and to have the amount adjusted to step 4 at the end of 6 month pending satisfactory completion of the probation period. 2. Reject the list finalists and reconsider how the City will fill the Planner II position. Recommendation: The interview committee recommends alternative 41. The City will be obtaining the services of a planner who has experience in all of the areas related to the position and some one who has a design background which will be helpful in both Downtown Redevelopment and Park Planning Projects. Action Reauested: Approve the employment of Douglas Wise as Planner II effective February 17, 1987 at a salary of $29,315 per year which is step 3 in the pay plan with an increase to step 4 of the pay plan provided that the six month probationary period is satisfactorily completed. Synopsis of Resume of: DOUGLAS K. WISE JOB OBJECTIVE 5325 Dupont Ave. S. Minneapolis, MN 55419 Phone: 612-822-1647 Because of my interests, training, experience,. and creative potential, I am seeking a position in the community development and planning field which effectively utilizes my talents as a designer, planner, developer, grantsman, and program coordinator. PROFESSIONAL EXPERIENCE 3/85 - Present Private Consultant 12/82 - 12/83 Design, Planning and Development Services 5325 Dupont Ave. S. Minneapolis, MN 55419 1/84 - 9/86 Director of Community Assistance 12/82 - 12/83 Associate The Minnesota Project 2222 Elm St. SE, Minneapolis, MN 55414 2/78 - 4/83 Director of Community Development City of Fergus Falls City Hall Fergus Falls, MN 56537 9/75 - 1/78 Assistant County Planner Clay County, Minnesota Clay County Courthouse Moorhead, MN 56560 FORMAL EDUCATION 6/74 - 8/75 M. S. Degree - Community Development Southern Illinois University Graduate School Carbondale, IL 62901 9/73 - 6/74 B. A. Degree - Design 9/69 - 9/71 Southern Illinois University Carbondale, IL 62901 FOR FURTHER DATA..PLEASE SEE FOLLOWING PAGES MEMO TO: John K. Anderson, City Administrator FROM: Joseph P. Ries, Fire Chief RE: Tank Truck Chassis DATE: January 30, 1987 INTRODUCTION: The Shakopee Fire Department Tank Truck Committee requests the Shakopee City Council to reject the bids received for the chassis part of the tank truck which were received December 31, 1986, and requests permission to resubmit the specifications for bids with a larger horsepower engine. BACKGROUND: The original specifications on the tank truck chassis called for a medium series chassis with standard equipment and some optional equipment, such as, front and rear axle weights, wheelcase, and a 250 hp diesel engine. The reason for going with a medium series chassis were: 1) most truck dealers told us we could get by with a 250 hp engine, which produces 640-16 ft torque of pulling power and was a standard duty engine; 2) cost, the 250 hp engine is the largest engine that can be put in this series chassis, the next series which will handle engines larger than the 250 hp also requires heavier transmission, drive line and other related items, which increases the cost of the chassis about $10,000 to $15,000. The committee was trying to keep the cost down and still get a chassis of adequate size. A key factor in determining the 250 hp engine was inadequate was a test of the Alexandria, Minnesota, fire department's 3000 gallon tanker with a 250 hp engine. Given the opportunity to test drive their unit, the engine seemed to pull the load fairly well until we cam upon a small hill and it bogged way down. The hill wasn't any comparison to the hills in the Shakopee area. Another factor is that the Shakopee Fire Aerial Unit weighs 60,000 lbs and has a 350 hp engine to pull it, and that does it adequately. The proposed tank truck fully loaded will weigh 50,000 lbs. After discussing this with some manufacturers, it was determined that an engine of at least 285 to 300 horsepower and a pulling torque of 1,000-16ft is needed. The rest of the truck chassis specification are of adequate size and need not be changed. The committee has talked about going with a smaller tank, but feel we need at least 2,500 gallons to work with, and the 500 gallon off the 3,000 gallon would not be enough to stay with the medium series truck. We were asked to do a survey of see what size tanker they have get a new one in the near future. neighboring fire departments to now and if they are planning to Results are as follows: Savage presently 3,000 gal. Jordan presently 1,500 gal. Carver presently 2,200 gal. Chaska presently 1,250 gal. 2,500 Eden Prairie presently 1,800 gal. Young America presently 2,000 gal. 2,500 gal. Belle Plaine presently 1,800 gal. 2,250 gal. New Germany presently 1,500 gal. 2,200 gal. Chanhassen presently 1,200 gal. 1,800 gal. drawing for specs. for 3,000 in 1987 planning on 3,000 gal. 1987-88 just refurnished 3,000 gal. unit replacing 2,500 gal. unit with pumper tanker 2,000 gal. order pumper tanker 2,000 gal. Most fire departments listed above have their units tailored to their needs, and either have two tankers or one larger unit. Also, the National Fire Protection Association Standard on water supplies for Suburban and Rural Fire Fighting #1231, lists the following Table 5.5.1, "Minimum Water Requirements Needed": 1200 sq ft family dwelling 2,000 gal water min over 1200 sq ft or multiple 3,000 gal water min Table 5.5.2 Minimum capability of fire department to transport and use water Total Water Supply Required (Gallons) up to 2,499 2,500 to 9,999 10,000 to 19,000 20,000 or more Rate Water is Available to Fireground and Fire Dept's Capability for Using Water (GPM) 250 500 750 1,000 We have found that 3,000 gallon works adequately for us on most structures, and our rate of application is about 300 gpm on most fires. This tank truck was designed by the committee to serve our needs and the people we serve. I have at this time $125,000 budgeted for this unit. Based on an article in the Minnesota Fire Chief Magazine on Apparatus cost a few years ago for a 2,000 gallon tanker the tank and body cost was $55,000, and chassis was $45,000 for a total of $100,000. Going to a larger engine it will be close to $120,000. This has happened to all the trucks we have budgeted for in the 5 year equipment list. We budget the price that we think they will come in at, and the year they are due the amount is cut back and there was a big difference. All our other items budgeted are never touched and the amount is usually very close to what is budgeted. In the 1986 Capital Equipment list there was a foam cannon and tank budgeted at $14,000 which were not bought due to the fact that the foam system on the last pumper works so well. At Council's discretion, that money could be applied to the added tanker cost. The tank truck responded to 71 calls in 1985 and 64 calls in 1986. ACTION REQUESTED: Reject chassis bids received December 31, 1986 and advertise specifications for chassis with larger engine. JPR:cah MEMO TO: John K. Anderson, City Administrator FROM: Joseph P. Ries, Fire Chief RE: Capital. Equipment, Tank Truck DATE: November 25, 1986 INTRODUCTION AND BACKGROUND: The proposed tank truck described in the attached specifications is a capital equipment item, and is used to transport water to fire scenes where hydrants are not available. Shakopee itself has many commercial buildings located on the Fast end of town where water is not available, plus many homes, besides two townships on contract. The present tank truck was used at 400 of the fire calls in 1985. The specifications call for a commercial Ford chassis with a 3000 gallon number 304-2B stainless steel tank with a twenty yeai warranty on the tank. Two cabinets are located on each side to store fill hoses, hydrant wrench and fittings, and miscellaneous items, which are now stored in the cab of the present truck on the floor. There is a large 10 inch dump valve located on he rear for quick dumping of water into portable drop tanks. r, small 300 gallon per minute pump for pumping water to portable tanks or another truck or such as when the portable tank is located on higher ground than the dump valve, or in an inaccessible loca- tion. This pump is not the same as the ones on our pumpers as it is a much smaller unit. All the emergency lights, sirens old tank truck and installed on ment members. JPR:cah Attachment and radio will be taken off the the new truck by the fire dei=art- FIRE TANKER CHASSIS SPECIFICATIONS CHASSIS AND CHASSIS EQUIPMENT ONE 1987 CAB AND CHASSIS COMPLETE WITH STANDARD EQUIPMENT AND FOLLOWING OPTIONAL EQUIPMENT: 16000 LB. RATED FRONT AXLE, SET -BACK STYLE, EQUIPPED WITH 7200/8000 LB. SPRINGS. HYDRAULIC POWER STEERING TO BE FURNISHED. CHASSIS FRAME TO BE OF ALL -BOLTED CONSTRUCTION, FRAME TO BE 21.6 SECTION MODULUS. CAB -TO -AXLE TO BE 155 INCHES AND 161 INCHES. WHEELCASE SHALL BE BETWEEN 205 INCHES AND 220 INCHES. FINAL WHEELCASE EXACT MEASUREMENT WILL BE DETERMINED BY TANK BODY BUILDER UPON CHASSIS AWARD. CHROME FRONT BUMPER TO BE FURNISHED. DUAL FROM TOW HOOKS BOLTED TO CHASSIS. 50 GALLON FUEL TANK MOUNTED. EATON MODEL DS 401 40000 LB. TANDEM REAR AXLE WITH 4.88 : 1 RATIO. 40000 LB. HENDRICKSON MODEL RT380 REAR SUSPENSION. REAR AXLE, ENTER AXLE, DIFFERENTIAL LOCK-UP FURNISHED WITH DASH OPERATING SWITCH. BENDIX TF700 15.1 CUBIC FT./MINUTE AIR COMPRESSOR OR EQUAL. BENDIX MODEL LQ4 BRAKE RATIO VALVE TO BE FURNISHED. BENDIX MODEL AD2 AIR DRYER WITH HEATER TO BE FURNISHED. DUAL GROVER STUTTER TONE 24 INCH LONG CHROME PLATED LEFT AND RIGHT SIDE AIR HORNS WITH CENTER POLE. A TURBOCHARGED DIESEL ENGINE, WITH BETTER THAN 280 HP AT 2100 RPM AND A MINIMUM TORQUE OF 1000 Lb -FT. AT 1200 RPM. ENGINE SHALL NOT BE SET UP OVER NORMAL RATING OF THE LISTED MANUFACTURER SPECIFICATIONS. 145 AMP LEECE NEVILLE ALTERNATOR FURNISHED. FOUR, 625 CCA BATTERIES. BATTERIES TO BE MOUNTED IN TRAY. BOSTROM 705E HI BACK AIR SUSPENSION DRIVER SEAT. BOSTROM 700 AIR SEAT RIDERS. AIR RESTRICTION GAUGE MOUNTED ON DASHBOARD. DUAL STAINLESS WEST COAST MIRRORS WITH CONVEX LOWER MIRRORS TO BE PROVIDED. FIRE TANKER CHASSIS SPECIFICATIONS(cont'd) STEEL DISC -STYLE 10 HOLE WHEELS TO BE FURNISHED ON FRONT AND REAR AXLES. REAR WHEELS TO BE 22.5 X 7.5, FRONT WHEELS TO BE 22.5 X 8.25. CHROME LUG NUT COVERS AND HUB CAPS TO BE FURNISHED. NOTE: THE SPECIFICED TIRES AND RIMS ALLOW FOR A TOTAL GVWR OF 52100 LBS. MICHELIN TUBELESS TIRES FURNISHED ON ALL AXLES. FRONT TIRES TO BE 12R-22.5-16 PLY. TEAR TIRES TO BE lOR-22.5-14 PLY. REAR TIRES TO BE XM+S MUD AND SNOW. 8-21 INCH FRONT BUMPER EXTENSION, COMPLETE WITH 4 -WAY POLISHED ALUMINUM DECKING BETWEEN BUMPER AND GRILLE. AXLE RATIO, TO ENABLE CHASSIS TO REACH 65 MPH TOP SPEED. ALL SILICONE HOSES AND TUBING ON ENGINE, AND CHASSIS HOSES TO BE STRATOFLEX 213. CAB TO BE PAINTED DUPONT 43469 FIRE DEPARTMENT RED. ENTIRE CHASSIS TO BE RUST PROOFED. Shakopee Fire Department SHAKOPEE, MINNESOTA 55379 Dear Councilmembers, The proposed revision of the Shakopee Fire Department Bylaws include a provision for an annual Department specified physical examination which shall be paid for by the City of Shakopee (as stated in Article IV, Section 9,m) of the proposed Bylaws). No funds have been appropriated for these examinations. Several programs from other fire departments were reviewed along with predefined fire department physicals established by various medical facilities. After reviewing these programs we recommend a three year program which provides the firefighter with a Respiratory Function Evaluation annually, a Blood Profile every three years, and a Cardiovascular Fitness Evaluation every three years. The respiratory function evaluation is presently required by OSHA for all interior firefighters. This includes a Lung Capacity Assessment and Airflow Rate Assessment with an interpretation by a physician. These tests are used to determine a firefighter's ability to safely use the self contained breathing apparatus needed for interior firefighting. Other physical examinations will be required of the interior firefighter in the future. The Blood Profile is needed primarily to determine the individual firefighter's carbon monoxide, cholesterol, glucose, and triglyceride levels in the blood which can indicate and/or prevent further cardiovascular difficulties. Carbon monoxide is a large concern to the firefighter due to the fact that it is accumulative in the system. High background levels from exposure during the firefighter's day to day activities could lead to toxic levels during the extreme exposure to carbon monoxide associated with today's more aggressive interior firefighting duties. The cardiovascular evaluation would help determine the firefighter's ability to safely carry out the physically demanding duties associated with interior firefighting. Cardiovascular disease is the largest cause of disability among firefighters. The National Fire Protection Agency published a study in 19B2 which revealed that heart attacks accounted for 46% of all firefighter deaths and that heart attack has been the leading fatal injury every year since the study began in 1975. This cardiovascular evaluation consists of a resting and exercise heart rate, blood pressure, and electrocardiogram which would then be interpreted by a physician. The total cost per year of these examinations is $2953.00. These are itemized in the listing below. This list will be on a rotating roster for the tests which are not specified annually. The costs listed below were obtained through local hospitals and clinics. Shakopee Fire Department SHAKOPEE, MINNESOTA 55379 1. Respiratory Function Evaluation: (Annually) (All firefighters at $-35.00 /firefighter) a) Assessment of Lung Capacities b) Assessment of Airflow Rates c) Interpretation by a physician 2. Blood Profile: (Every Three Years) (Twelve firefighters at $54.00/firefighter) a) Carbon Monoxide b) Serum Cholesterol c) HDL -Cholesterol d) Glucose e) Triglycerides 3.. Cardiovascular Evaluation: (Every three Years) (Twelve Firefighters at $90.00/firefighter) a) Resting Heart Rate & Blood Pressure b) Resting Electrocardiogram c) Exercise Heart Rate & Blood Pressure d) Exercise Electrocardiogram The above listed physical examination program will allow The Shakopee Fire Department to monitor and maintain the physical condition of our firefighters who provide the backbone of the rescue and firefighting services in this community. The Shakopee Fire Department is extremely proud of the outstanding service we provide. This level of service is due to trained capable personnel and excellent equipment working together at full capacity when called upon. Equipment maintenance is done on a regular basis. The condition of the personnel should be monitored and maintained to the same degree. Respectfully Submitted, Joe Ries Chief, Shakopee Fire Dept. TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Purchase of Replacement Vehicle DATE: January 28, 1987 INTRODUCTION: The department has budgeted $18,000 to replace one 1980 four- wheel drive vehicle. BACKGROUND: The department requires a four -door, four-wheel drive vehicle which is primarily used by the patrol when a uniform squad is disabled, access to areas oimproved roadways, and driving snow storms when two -wheel drive vehicles cannot operate. The cost of replacing our existing unit with a similar model has a retail value of $24,000, and the standard equipment is far to luxurious for a police agency. I explored the possibility of purchasing a down size unit and found we could not install our equipment in the confined space. The Hennepin County contract has a vehicle bid to law enforcement specifications at a cost of $16,672. RECOMMENDATION: Purchase on Chevrolet CV20906 as per Hennepin County NO. 7504-N, at a cost of $16,672.00 from Thane Hawkins Polar Chevrolet Inc. The purchase has been reviewed by the purchasing committee. COUNCIL ACTION REQUESTED: Purchase on Chevrolet CV20906 as per Hennepin County NO. 7504-N, at a cost of $16,672.00 from Thane Hawkins Polar Chevrolet Inc. )// TO: Mayor, Councilmembers i FROM: Tom Brownell, Chief of Police RE: Hiring Patrol Officer DATE: January 28, 1987 INTRODUCTION: Council has authorized the hiring of one patrol officer April 1, 1987. BACKGROUND: The department has received applications from our recruiting system of persons recently completing the testing process. There will not be another list available to complete the hiring process by April 1. Judging from the applications, we will not be hiring a person with experience, therefore it will be at least July before training would be completed. Due to an authorized leave of absence there is funding available to hire the person March 1, 1987. RECOMMENDATION: Approve the hiring of one police officer March 1, 1987. COUNCIL ACTION REQUESTED: Approve the hiring of one police officer March 1, 1987. o a o a o a o a a o a o o a o o a o o o a o o * N a N a N a N a N a N a N N a N N t N t N N t N 0 .o O' a W a co a OD a w a OD a co OD a OD w a. co a OD OD a w s CD OD a O a N a A a A t A a A A t W W t t O O t O m T O t t N a .1 a -4 a a a T a, a t w OD t o 0 W a N *. N N t o o a N a o o t W x n j z -4 O { Cl m O O•' o O 0 0 O O O 00 O D m x fU ltl N N N N N N N ro N N N N D OD OD OD W w OD Ou w _ OD CO CD w X O m CD OD OD OD OD W OD co OD OD OD w OD N .1 .1 ,1 ,I .1 .1 .1 v m m i f I j , I D 4 i I 3 'nA III i onT c 2 1 N ro .� T'. X1.1' ��D ,1 ro. W W --Ij OD OD, OD CO ( -� •J .1 A.A - N m o o- A N -. -! -j -4 OD OD N to Oo w N N W *d m .o 0,10 N N .o, -I .1 Oo' OD WW ! co, NN oo wODo W o W ' NN 161 Vim 0% V+ Oo• .AA N.N oo; NN 00 00o NoN W NN a� ! a i a a s •! j a j a t •,' F* a j i i i I D ti w4 O O O 2 3 4 m w N < O C ►. O •n w o -a C D D o 3 x 'a m x n m z z z a o z m w z z z •• -+1 z w w m m -+ o o r < m s D s' m m nn to (j) x z m m 2 D 3 m •• x 00 1 1 < z m 0 m a m i 1 -i -i 0 D D m a M z w as DD x on m z o o z n z o <-< cc x o n 'O D O C z N 00 3 3 M x m ! Cl) a D m 1 t � P. Ip- 'n -n z < n w cc m x j i i I 6 m m w W0 9 T c'a a c r r D zz z z i C 0 C O N On - 00 'n 0O ( n 3 3 "n OD w 3 3 D w w r r w W mi i 1 a m m m D D r mm j 00 m mm ., m z w «• •, z m -< -< j z z z m w < < Z z m < < < < < w n 00 00 .. aT T w J f1 0 0 0 0 0 0 -1 0+ o 0 o N ro o D Wro -4 w 1 i i i i i 1 1 1 1 n A A A n A A o W W ro ro N N W W -- - W W W. W C W W {n N -4 z 0 I 0 I 0 1 0 I 0 1 I 0 0 1 1 N No I I 0 0 1 1 0 -i W W W W W N N m W N N. Z p, W- w N W N ro W N n OD O 1 1 1 1- i I 1 1 11 1 1 1 1 W W W W W n A T W OD N N W OD < 9k o_ � 1 O m --„ 1 CD m w D a a • t a a a a a • w 0 a t a a a a a a a a D m a 1 a i a 1 a I a 1 a 1 a 1 a 1 a 1 a 1 0 m � 11 x x x x x x x x x x 0 0 0 w N 0 w w w w + N N 0 10 :• OD m x W CD co m o% 0 J ' I •iF ,N � x 0 I I i i O .[ O TI J R - o o D m x N ro D CD CD x \ \ O OD OD 'D ,r -4 m i m A of T I c z o T -I N W( It) ro A A -1 W; ro OD N ODI o o UI UI ' I . OD OOT O. W! 00 AA - f 00.1w V�: oo OD OD IF I -0r ccccc x z J a' zzzzz. O a < ! r oocoo v co m m a z -IO+NNp m z v .. W N.0-1- 0 N N :0 D i 00000 O r x 1 m m m a a D a a 0 n I rrrrr m I z z z I ; i I m J N X f j m f j m --a0! co m ., .00.am c c � oOD,aC)z; T m 3 E 3ww--4M r T o•+..ar m m m z 2 O f i fA to to arocixm 0 ••zm c a z O 1 Z D < 0 m c -r m - z 0 O c -4 z -r M w 0 r z 1 n I 1 A A s O ro N c z 0 0 -4 w o+ z ro ro 0 ro I W 1 m ., N N Z ik o '0 1 N O _ OD O m V 0 a + 0 0 • a m • O r m x N N r -i 0 0 \10 O u\ u\ o co �o 0 0 ---t _:r rn -e - Lam? M -:1 LIN uy o _::r iC0 -N O \,O M -:j- \,O M r -i U\ U\ O +) U U u\ O z z •N o llO H H O C u\ N u\ O 0�xw +� I 1 1 1 N to O a� x o c >Cd 0 0 •r -I r -f E-1 Q) r- '0 4-) C�5 � �4 o ani a H m EO -i O r-1 L 00000000 u\ u\ u% u\ u\ u1 u\ u\ u\ u, u\ N N N N N N N N N N N N N N N N N N N N N N b O \,O M -:j- \,O M r -i U\ U\ O I M O u\ u\ Cd u\ O00 •N o a r-1 L`- r I N � O O C u\ N u\ O 0�xw +� I 1 1 1 Z 4-3 a a� f� O 1-1 r-1 0 0 0 0 w Q) A � � C a m EO -i (n r -I O O \,O M -:j- \,O M r -i U\ U\ O I M O u\ u\ M co O1 CYN N -.-J- --t00 u\ O00 •N o �O r-1 L`- r I N � O O -� u\ N u\ M0 0�xw -,.1-00 I 1 1 1 Z a u\ a f� O 1-1 r-1 0 O O O 00000000 r I r i r•1 r -i r -i H r -i r-1 r i r -i r-1 OO 0 00000000 r� H -1 r4HHHri u\ r4 _:; r4 r -i r-1 4 1; r-1 r; 0 m rHOOOOOOO O\ N O _:t N N M r-1 N N r -i r -I ? O rI rI rI -7 MM r-iCO O N rI r1 ri rI r1 rI -I O\ N0 .- [ N M r -i NN r-1 -1 0 -1 r-♦ r-1 r-♦ -;:I- .� M M tO N _; r-1 _; 14 r4 14 r•1 r -i O --t O NNNNNNNN �I u\ N M MMMMM(nMM --4 -7 ri 1-1 r -I r -i -i r -I --I 1--1 01 CO -10000000 .:t M O \10 I M \10 M o u\t u\ (i r; o.o(o rn0 u\\ U'\ O M -ICO O\ M r -I b f� r -i -3 i •N o a E-iI zcd<U 01 0�xw I 1 1 1 Z a u\ a f� O 1-1 r-1 0 O * O + O + O O + O # O f O f O + O O O + O + O -+ N r N r N i m W r ro + ro + ro # N i ro lU ro r N i ro 0 Io i m # m + m m + m # m + m # m r m m m r m r m x m _m m + N W 0 W r # a + N + W W r m. + N + -- + m + - A as + .o + o+ x C1 t z -i i O -C • O �'. Q o o0 0 0 0 o o o 0 0 o o D z Wi\ m x - N N N N N N N N N ro ro ro N N D OD m m m m m m m m m m m m m x \ \ \ \ \ \ \ \ \ \ \ \ \ \ O OD m m m m m m m m m m m m m •V .1 ,1 r -4 -4 m m j > 30 I c a crow as ;0W -z•1 i vi in w ulul Wam tnut roN Aa Nro oNm.O j oo NN oo CID 1o.o oo_ �1 -J j -i .l W W ,-•AUI- w po �m 000 0C. OO ! 0 O Ola .W m0A � OO -Iv O O m O.O O O.O O O, N UI O O -4 -4 .W -I 0 O O O. O O m' I m v C")n m � I I a r m m o o a o z z z E 0 o M < V as z ro m m o o 0 i x x r .. a z a m n x x x m z z m \\ r x 000 a < -n -1 r r v m a. m aaa 3 z m r m a as o a a z m a m r n c -1 roro o z o o m z z a «. c 1 aaa a o x m 1 \\ a v a .. rov-o x z m -+ cnm r m z m m m c 0 0 m o o aaa m m x m o 0 0 m -+ m m CF) as z Z m r a o co 0 C) -( 3 x Z w m I m i m a I I 1 I CID m a on m� m m m roMm mi, c o m a s c �. M M z z T M' < .m r ro m -41 r r o o -1-4r ro m a a .+ - ; .. r- v m 3 rr m m 3 3 a.a.m x m m am m a a j m a a. m .+ mm .. .. vro .. n I -i c c -1 -I m m 1 c �+ m -q -{ z O O O 00 O O O 0 0 0 0 o O D A 1 1 i 11 1 1 I 1 I 11 1 I C7 � a a A a s A a a A a a A A A O ro W UI in ro ro_ ro NW W N ro W c _N W m •.• W W in N -� W W z Q N o _ 0 0 ro ro 0 0 o ro o -I 1 I 1 1 1 1 1 I I 1 1 1 1 I roa N - ro W N O ro m m o• w w w a s w A w a m .o w o. ►• -- ro aro -- ro - -- ro ro z OD as rororo a, Ln Ln s -I-4- O .a .o .I 0% Ol a Cl CD O, ch ub N w Wro W aaA '9 1 vt W m -J •J o O W m n 3 1 m W v a + + # + + t + i + + (1) G7 a m + # + o I I 1 1 I 1 I 1 1 I m z x x x z11 x x x x x N 0 (1) y m N m (n m m -- 11 0 0 C. C. 0 O # O # 0 # O # # O N # O # N # # O ro 0 # N i N i N # N # N # # N OD - # N i O # # N O i OD # O i O x O # O i O # i W # # O W # W i ro # N i ro # N # m -j # Ai A b. # # W %0 # i A # A # O i O # 0+ # A # O # -1 0 # U1 A o N UI # -1 # -+ # O i O -# Ul # Ln UI # A x Cl w N N c W 0 -4 z -I N 0 O -< 1 _ 1 I 1 I I O I I I 1 I w d A W W a -t 0 C. 0 0 z o O o N 0 0 o O a 1 N N N_ W O T ro -4 _ro _ ro ro N N N N N N II N N N N O a x I OD I OD I O 1 O I co 1 CD O O O O A W W 0+ W n OD O O ro O O O O - O - O .J N OD .I W O ro .i W J r z -4 -j -4r m w UI � o+ O a N -1 �a 3 E N 0+ * C. o+ O ' .I ro ro N M ` UI ro 1 z ` W . W W I 0 + UUIW O O UU -1 •J UVI .-1 _ W 10 of in W W -- 00 •00 AA AA 3A oa . '.1 ,I oo c•a+ .o .0 0 0 0 o OO OO -d-4 ,o .0 C. OD :0 -4 o a U1 UI m Ut �D �0 0 C. W W .! � W W o Cl i G i Z O N a Rri a t) ro O O m # -i # O 1 a m # x # # a # I z m z 1 - z O I 1 I 1 x 1 < 1 1 i m O n r. O n n a n -I m n y n n 11 r A r r v x 1 x x r z xI x x x a U) O O S c z O 0 a M O O 0.. O7 O r ro 0 a a 0 z z x z c - o m n z z a z x m -i r m r zm n n — o x m z w ;a z m E m m m n c -+ N N N y cn O •+ oo m c c c a c z r n v v v ro, ro m n r m y ro; 3 -{ r a .. .+ w a 3 ►� o m m m r m m m m a N m z (0 co w N CO V7 co .. 0 m m m 0 z x 0 -1 0 c O .. r v -i 0 z 0 0 C. C. 0 0 0 0 0 0 Cl a n a A d d A d A A d n A o N W W W ro ro ro to ro N N c W 0 -4 N 0 1 1 1 I 1 I I I I I 1 I w d A W W O W d W W z N N N N_ W O T ro -4 _ro _ ro N _W ro t II I 1 I I I 1 I 1 d w d A W W 0+ W n W W �••� ro N N - - N W ro W z w UI o+ O N -1 �a o N 0+ * C. o+ .I ro ro N M UI ro 1 O O W O :0 -4 m -0 N a O O # # # # # # # # # # # a m I 1 I 1 1 1 1 1 1 i I m n n n n n n n n 11 A x x x x x x x x x x x U) O O N O 0 M O O O7 O ro Coco f c o o t cc t o f o f o t o f o t o o f o n 0 N IU N ro • N N N f N N f N f N f N f N f ro f ro N OD f f N W x W OD OD CD OD t co W W f W OD f OD f co f OD f W t W f W f A m J O+ m G, O+ t P a, 0 f Pm f 0 f to f Ln f in t UI f a s f ID 0 W UI 111 UI th f N N N f - -� # o f J t W f -- f o t 10 10 W OD f a F 0 s ro W t W f CD f J Z -I O -< O O '71 O O O O o O O o 0 o O O o O O O o a \\\ \� N N N N m x N N N ro N N N N N N N W N W N W W W W W x ` W W W W' W W W W W W W W W W W W W W W W W W W W W W W -1 J J J J J J -I J J m 1 � D 3 O j roN AA c Z W roi JUIO, W- ro -4 -4'-4 W W rn W W Oo W W UI UI .Oa -IL Ut UI -q j 014WOl NNN J W W AA VI th rt) ro -JW W f ooU1oU1, 0000 cLgtn W W oo a10 0 0 Oo 0O UI U1 00 No%ol 000 0O 00 i00000 0000 000 UI UI o0 N N N N' L C E i L S < c D ,W.I w CWi n co c7 aaaa aaa mm a Z c 00 0 coo �-i 'Otl FFFrl rrr 2 11 1 m ww(n W'V w q, q. ro O 3 a z s m nn 0 z >`cs cc mm O r W -i 0 0 -I -i O c0 o xxx aaa r 0 F oo n rrr =_ z � -mac m < m m �� m .,«..� z z z .... z 0 a non 00 3 C4 A A C7 m a -i -1 m e f z i o z j i � z 1000 mm 0 > ro ro -aT y m rcccm rccc 000 0 �vmi c c c r m < m z zz r 3 zz m i "ice rrr rororo 1-I -i w r w o 3�..«. m °' ww m m ammm 333 ww m 0 w z to N Z N N y w M ro CO n < '0 "0 '0 0 rDi ►Di-� C cc -i z z z c O C CP CD t0 .. 1 CD W O 07 r O .+ O L7 -I z f t t t t f * * t f � � n n n F F F F F F F N N to N N N N N o D C1 I n n o N Z o I Z Ln O O� I In < S ro 0 ro I n W A 1 i f i i l i W W W W i i a A n I I A A I 1 I W Ldm w w N ro ro ro N N N W W W W W W Ln N W-- -. W W W In W J 10 0 0 0 0 0 0 0 0 0 0 N N ro o 0 0 I I I 1 1 1 111 1 I I I T A A A W N L4 WAWro W a 1 1 O�. r.. I I I I 1 1 1 W W ro W O+AAa h W� a a N ro A ro ro ro W J f t t t t f * * t f � � n n n F F F F F F F N N to N N N N N o D C1 I n n o N Z o I Z Ln O O� I In < S ro 0 ro I O W qt W J 3 M W o a 0 a 61 m m W C. C. o O o 0 0 C. 0 0 0 C. 0 C. 0 o r O r W W N �D C> W ro N 1 W1 N W W ro 1 W N N N N N N N N N ro N N N N N N t N W OD CD CD OD OD CD OD CD OD W OD OD m OD OD r OD r x co W OD. OD OD m OD tb OD m OD co N OD OD m OD # P r m J A Cl O 0 0 0 0 0 0 0 * In # n W J .. D+ UI A W N -- o .D Co J D+ U1: A W r P r x n o W Z -i 1 O < M -4 O 3 0 -1 O O o O 0 0 0 o O O o O o 0 0 0 0 D -1 co �. * * + i a m O m x N- N IU N N N N ro M N N ro N N N N N a OD OD: CD CD OD OD OD CD OD OD OD OD OD CD OD OD CD x x x O OD OD m OD OD OD W OD W OD co OD OD CD CD co OD it J J J J J J J J J J J J J J J J J m M D 3 O c W W A A A A A A: A A. -. Z 1 -- W 1.1 ' NN UI UI Uiin AA AA A A _ ' NUI 111 UI UI In fUro Co CD o0 O o In U1 0 0 o o — In in o o UI UI N tD CO OD O 0 Cl 0 0 0 U1 to J J UI U1 - JJ 00 0o OO NUI 00 OO OO ID 10 o 0' 00 00 OO OO ODA .1h, oo JJ o 0 O O ! O O 0 0 O O 0 0 O O 0 0 UI 1n 0 0: 0 o 0 0 O O W W OD m o C. -� Z x 3 m L. -I x -n -I m 1 m O -1 D D o •• z z s m o - c m z o o ro c M -+ r m "D -< a ID. a z z z a z a a v v m x o z a z z m o m m m z r o m r o z m a z v m o a o r m < m z z •• x z x z z m n n z -i .. z z n m O D O n 0 r m r m — a Z a x n o c rm z a .. zr. M x •+ co n m N 0 M N m rJ+ z N D -4 m z O D m M o x m 2 J r ;a n N c z m m -t x a N r m x O z A D r m - r m tcn .r p; n z z Z x N tD M , C'D < N -a ,, z n m M 6D 0 1 N N m z ro n D co m -D a m 0 o co co CO) N n m «. ton zi o v c o c m r o c m c m c c c �' c a' o -4 'tl N GI N N -0 'D ro N a - n o c m a �' N r ►+ '0 1 -D 3 m m m x N m w 3 a w w «r. � .rr a Cl co M N a M N •-� N co N N N r D y < - < c z c c 4� tmA x 00 Z m --i m m N m O ,, z n z -1 N N CO) c c 1 r n n n N M m y v -{ Z 0 0 0 0 0 0 0 - Cl - o_ o o J 0 0 o D W W N �D C> W ro N 1 W1 N W W ro 1 W A N W N 1 W A N W A T 1 N A W r W W 1 W A W ap y W A N W W O W A W v0 l.J N 1 N A W .D .. .0 _ A N O W ro 1 W A N W ml W A N o W N W A W W O A N O W _. I W A (n i W W I W 1 M N W N N T 1 N n O c z O z A Cl O O N N 1 OD o o W 1 M -4 3 M T N a * * + i a m O 1 1 m n n x x N N A • o 0 0 0 0 0 0 0 * N (O N N N N N n) A .D 1t ID w W OD OD OD OD OD 2 W s OD O OD CO O OD CO CID m -i �• N fV N N N N N - 0 o+ N A W N o .D T. 0 ,..'. z -1 O -< - O a •n D m mOD N N N 'ru w 'N N N D CO IDD ED CD OD CO OD CD OD OD OD OD OD OD •D . - -4 .i •J .1 -1 -4 -4 m m i D s .. - o m NUI C f Z A d A A -i _ d ` N -J W - N m N In IU N m t!1 O+ On In Ui m IA NOD -0 NN Ln in 0o NN 0 00 00 1 to OD W w 00 00 00 00 00 00 C0 0o ! ro w o- OD, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 sD z -I •. r o •• m a a a o -n "n -4 o z m z z M < -1 C C C C -c D CO D rl < - a z z z z .. r r < a < r coca m a a m a - z m z C m o z z -I - - o 0 < In - - . s In m a - N A- .. .. 0 r O to r O z m s a o s C CO z -I�-1� m s m m r m w o n 0000 m r M M m a n z s -1 -i 1 -4 z - m W S m DDDD. N Z z 0 - 0 rrrr O r X f z Y M m ! I f f'D N _ m 1 ''01 M to ►� m:0 Mm c C C C C z C C -I raaz m m 'D D a o m m to [tt r ',r ,3 N r.r r m i .r a P P 'W «. ►. a ,t -I r m m m m m m m m m m C to 0 0 CO CO m w 0 N Z m C C < n a C a wb a z 0 0 i a 0 0 M -a O i 1 1 Z 0 0 0 0 0 0 0 0 D A I i 1 I 1 1 1 I A A. A d d d d A a O w W N N N W N N C �D �D Z d y I W 1 W 1 W 1 1 W I W Z - - N _W O N N N N N 1 I 1 1 I 1 I A - w w w w w wi •» - - - N .r - .. .r z # o N 'U I 0 O w OD m (n a • O0 • a m * m I r n \\ x CO to N O -J -J wIN O \n On 3 ? lo C o o `n \n \-n 1 co co co CX> cc) cD Cp cc) co co -n \-n \-n O O w z 11 m co m m m m m m m m I-' H H N CC) OJ O✓ c+ r• B B w 3 B B r- I- r:- O ' b Ft r• (D Zr• r EP, r• r• r• H. H. CC) VNi -J Vi Cp n N l N• c+ c+ c+ c+ c+ Cb `n \n O It N `O c VO I- N N N N N w N w N N N N I H OD CSS F-' c N O O O N H O W co N O N 7 N N -- w N O -J O W O-\ cc) --j �,O N �,O N O w On -P- � \-n O \n co \.n w O -✓- O I I I I 0 P- O H F- COO O O O O O O O O O O O O O Z' �3 m 'd O~OOOO H. a " O ''S (D () m '-J O O OD CC) -;Z- Cr OD N 0\ \-n F-' C O O O O O O O OW�OC O O O O N� CO W N IO On O O O O \n C C+ << w O'� N \-n O O O O O N C O O 'C I I � 1 �-3 � O N !- O O O O O O O O C O O O O O O O O a 9 (D I C N O N H 000 O 0 0 0 O O O O O O O O O m C+ (D m 'd w 10 m m H H H w 1CD ::s C c+ N N N N b� N N N N N N N N N N N N N N N N N N N N N �-3 'i 'i 'mJ N N N N N N N N N Vl Vl Vl Vl Vl Vl Vl Vl Vi \n Vl Vl 'i O O z Vl \n Vl \Jl Vl Vl Vl W W w W W W W W WWW W W N co m N N N N N \,O CC) ON �-n � � � W N N N I' O \.O C)Z) m a `n Vt \-n o 0 o O V, \-n V, wcc) o:) w co co oD cc) w co \-n \n v, c+ s 3 H I- I- H O,\ 01\ 0� I- I- I- 1- F N F I I I- co 0:) Cp (D m � � I--' F-' F-' I-' I-' f-' F-' N F-' �' I--' F - N I--' F-' F-' F-' F•-' �-' F-' c+ c+ O O O O O C O O O O O O O O O O O O O O O O O O O O O C 000 O O O O O O 000 N O -J -J wIN O \n On 3 ? n o -a H rd t�o w= w .�o z t�j = w w ''d H '-d O H. O O w z 11 m co m m m m m m m m w n It c+ m z : c+ r• B B 3 B B B B 1.1� c+ r• O ' b Ft r• (D Zr• o EP, r• r• r• H. H. CC) VNi -J Vi Cp n N l N• c+ c+ c+ c+ c+ c+ c+ c+ + c+ c n r• R° R° Q4 ( 0 H xl H-' O W OJ Co ] C) m r �J N c N � C C7 b w W I O -J O W O-\ cc) --j �,O N �,O N O w On -P- � \-n O \n co \.n w O -✓- O (D N O N \,n \-Il O w O N N w r) � Cp O O O N M O O Z' �3 m 'd a H. a " m ''S (D () m '-J O O OD CC) -;Z- Cr OD N N \-n O C O -J O O I- \1O W m O O Cn O CC) 00 O N� CO W N W On O O O O \n C C+ << w O'� N \-n O O O O O N C O O N O -J -J wIN O \n On 3 ? n o -a H rd t�o w= w .�o z t�j = w w ''d H '-d O H. O O w z 11 m co m m m m m m m m w n It c+ m z : c+ r• B B 3 B B B B 1.1� c+ r• O ' b Ft r• (D Zr• o r• r• r• r• r• r• H. H. H. H. m Z It n l N• c+ c+ c+ c+ c+ c+ c+ c+ + c+ c n r• R° R° Q4 ( 0 H xl H-' H ] C) m r �J m m 'd �d 3 '-j Id C C7 b co t) 0 m 'd C I in Cn 9 C+ w LTJ (D H H Z (D w H (D w > c+ w (D n C) n I- = ¢ 0 r3 r• " `G �-3 Ft Z n H N Z' �3 m 'd a H. a " m ''S (D () m '-J O O z w 'T1 C) O 'i O 11 m = w 'd 'd O O C+ I.C� w 'd w H m �-t C+ << w m I� H sQ.� C+ m B n I- n B �C (D r• ED m - s (D a m c+ B m c+ - w s co s m C+ (D m 'd w 10 m m ::s C c+ N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Vl Vl Vl Vl Vl Vl Vl Vl Vi \n Vl Vl Vl Vl \n Vl \Jl Vl Vl Vl W W w W W W W W WWW W W N N N N N N N \,O CC) ON �-n � � � W N N N I' O \.O C)Z) Cn `n Vt \-n y C-4 Cn z = = f- 'u = = I- C 'v I- n w �+ w m ry m z L-�j m w (� C+ c+ c+ H. d7 C+ cn�~ z z o 0 z � P+ n O � P ((DD N N cw+ O O cw+ r• � w H 0 H xl H-' H ] C) QR I m E r• f✓ 1 � I 'd m m m ct Ua w O r' Omq O � CD O 0 'd O m 'd H. m 10 It m :R: C+ m m < m (D r• (D a m m 0 H a O t) s B m B � w ° s r � r• m M < m a m m s✓ F.M. N F- W 7 \-n O \~n CO \-nW -�- Cp O O coo OO O O C'� O co O 0 0 0 0 0 N 0 N 'D Zr;z y \,DI N 01 Co H w � O) \N Lj N N N u, O O O W1 01\ 0 0 0 W 0 H a O t) s B m B � w ° s r � r• m M < m a m m s✓ F.M. N F- W 7 \-n O \~n CO \-nW -�- Cp O O coo OO O O C'� O co O 0 0 0 0 0 N 0 N 'D Zr;z y TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Clerical Employee DATE: January 28, 1987 INTRODUCTION: The Police Department is in immediate need of clerical assistance. BACKGROUND: The department clerical staff consists of three employees, the same number we have had since 1977. During the past ten years the work load has increased dramatically and is currently three months behind an acceptable standard. Many factors are responsible for the time delays, and are creating a serious impact on our ability to deliver police services. We are experiencing a two week delay in providing reports between patrol and investigative divisions unless the crime involves injury to persons. 1. Mandated computerized statistical reporting to the State of Minnesota. 2. General growth of the community. 3. Mandated reporting requirements to County and State Departments for child and domestic abuse. 4. Additional responsibilities of code enforcement and calendar parking requiring clerical support. 5. Increase in telephone communications, persons appearing to obtain documents and generate complaints against other persons. 6. Increase in written communication within the City department structure. 7. 45% increase in major crime during first six months of 1986. 8. Increase in number of persons arrested requiring immediate documentation by court services. 9. No longer experiencing a decrease in activity during winter months which previously allowed us to eliminate our backlog. PG. 2 MEMO TITLE: CLERICAL EMPLOYEE 10. Attempting to implement computerization. 11. Increase in patrol positions which is generating additional reports and arrests. 12. Requests for service in 1977 were 5,685. In 1986 we received 9,091, an increase of 3,406. ALTERNATIVES: 1. Hire a full-time temporary clerical person for ninety days using an agency at a cost of $7,380. This would reduce the backlog, however at the end of ninety days we will continue to fall behind due to the volume of work. 2. Hire a permanent part-time clerical I person at a cost of $11,746. RECOMMENDATION: Alternative 2. This may fit within the present personnel budget for 1987 since Ken Hanel retired. If not a budget amendment can be made in October. COUNCIL ACTION REQUESTED: Authorize the Police Department to hire a permanent part-time clerical I person at a cost of $11,746, using contingency funding. MEMO TO: John K. Anderson, City Administrator FROM: Dennis R. Kraft, Community Development Director RE: The Sanitary Sewer Plan Within the MUSA DATE: January 29, 1987 Introduction• At the January 6, 1987 meeting the City Council tabled the above mentioned item in order to give the staff the opportunity to reword the Resolution Establishing The Tradeable Area For Land Which Would Have The Right To Obtain Sewer Services. Background - Attached is a legal opinion from Assistant City Attorney Rod Krass which indicates that it is legally permissible to establish a "tradeable" land proposal relative to the provision of sanitary sewer services. It is Mr. Krass's opinion that this process will be upheld in court as long as it based upon a rational which is related to promoting the public health safety morals or general welfare (commonly known as the police power). Action Reauested: Move to adopt Resolution No. 2655, (as amended), a Resolution Adopting a Sanitary Sewer Plan for Land Within the Metropolitan Urban Service Area (MUSA) Thereby Establishing a Tradeable Area. RESOLUTION NO. 2655 A RESOLUTION ADOPTING A SANITARY SEWER PLAN FOR LAND WITHIN THE METROPOLITAN URBAN SERVICE AREA (MUSA) THEREBY ESTABLISHING A TRADEABLE AREA WHEREAS, the Year 2000 Sanitary Sewer Service Plan has been adopted by the City Council and approved by the Metropolitan Council; and WHEREAS, within the year 2000 Sanitary Sewer Service Plan a 305 acre area which consists of three parcels identified in the sewer inventory as #77, Y and #66 (and illustrated in attached exhibit A) shall be labeled as Tradeable Area, which means City Council approval must be granted prior to issuance of a building permit for land within the Tradeable Area; and, WHEREAS, if -the City allows a6veiopment' ei';ewnere In the community it is possible that land which is presently unsewered may not be eligible for development; and, WHEREAS, the City Council shall approve building permits on a first come, first served basis for land within the Tradeable Area, only if the proposed land use complies with all zoning, building and City Code regulations, the average sewer flow shall not exceed 1,000 gallons per acre per day; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota that a Sanitary Sewer Plan, for land within the MUSA, which establishes a Tradeable Area is hereby set forth which shall require City Council approval of building permits on a first come, first served basis for land within the Tradeable Area only if the proposed land use complies with all zoning, building and other City Code regulations, the average sewer flow stall not exceed 1,000 gallons per acre per day. Adopted in session of the Citv Council of the City of Shakopee, Minnesota, held this day of 1987. Mayor of the City of Shakopee ATTEST: Citv Clerk Azvroved as to form this day of , 1987. City Attorney LAW OFFICES KRASS & MONROE CHARTERED _ Phillip R. Krass Dennis L. Monroe Marschall Road Business Center Barry K. Meyer Trevor R. Walsten 327 Marschall Road Elizabeth B. McLaughlin P.O. Box 216 Bryan Wm. Huber Shakopee. Minnesota 55379 Susan L. Estill Telephone 445-5080 Diane M. Carlson Kent A. Carlson, CPA MEMORANDUM TO: Shakopee Mayor and City Council FROM: Phillip R. Krass, Assistant City Attorney DATE: January 2, 1987 RE: Proposed Internal Sewer Management Plan Judy Simac requested that I give an opinion regarding the proposal to adopt an internal sanitary sewer plan whereby the City would be empowered to label certain land within the MUSA line as "tradeable" for sanitary sewer accessibility purposes. Based upon my understanding as to the purpose the City Council has in labeling certain land as "tradeable," discussions we have had with the Metropolitan Council staff and the general power City Councils embrace with regard to land use decisions affecting their cities, it is my opinion that the "tradeable" land proposal is legally permissable. It is my understanding that the City Council's purpose in wanting to label certain property as "tradeable" is to ensure that the City will have adequate residential housing available in the future. Land use decisions, such as this one, will be upheld by a court so long as it is based upon a rationale basis related to promoting the public health, safety and morals or general welfare. See Campion v. Wright County, 347 NW2d 289 (Minn. App. 1984). Deciding to label certain land as "tradeable" for the purpose of insuring that the City of Shakopee will have adequate residential housing in the future appears to be a rational basis on which to make the decision. Therefore, it follows that the Council's decision would be upheld in a court of law. The fact that the land the Council seeks to label as "tradeable" is designated in the comprehensive plan as available for sewer availability does not alter the City Council's right to label the land as "tradeable."- Designation of land uses by a local government on a master plan is generally advisory and the City is not unalterably bound by its provisions. See Amcom Corp, v. Citv of Eagan, 348 NW2d 66 (Minn. 1984). Thus., even though the comprehensive plan envisions the proposed "tradeable" property as being accessible to sewer hookup, it is not mandatory that the City provide sewer availability. Moreover, in light of the fact that the land in question was only recently included in the comprehensive plan as appropriate for sewer availability, it would seem that the land owners argument that that right cannot now be taken away is even less compelling. The "tradeable" land question was recently discussed with a member of the Metropolitan Council staff. Mr. Carl Burandt indicated that he felt the City's proposal was valid. He also noted that other municipalities also located on the fringe of the Metropolitan area use similar devices to guide their development. In particular, he noted that the City of Lakeville had a system whereby the Met Council allocated to the City the total number of acres available for sewer hookup. The City then required potential developers to appear before the Lakeville City Council and obtain approval to build on a piece of land. If the Council approves the development, the City then approaches the Met Council with a comprehensive plan amendment and has the comprehensive plan and MUSA line amended to include the new development. It would appear that the City of Shakopee could adopt this same procedure. To do this, the City would amend its comprehensive plan once again to exclude the land sought to be labeled as "tradeable." However upon doing this, the City would put into "reserve" the corresponding number of acres. This amount of acreage would then be available to be developed and included within the MUSA as the City Council deemed appropriate. This would ensure that the City Council would have control over land use affecting the City. matter. Please let me know if you have any further questions on this or any other Very truly yours, KRASS & MONROE ARTERED i Phillip R. Krass PRK . 1 L' MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointment to Manager to Prior Lake/Spring Lake Watershed District DATE: January 30, 1987 Introduction On January 20, 1987 Council received a letter from Glenda Spiotta, Recording Secretary, Scott County Board of Commissioners, advising that the Board of Commissioners would be making an appointment for a Manager of the Prior Lake/Spring Lake Watershed District prior to expiration of the term of James Laabs on March 3, 1987. Backcrround I have talked with four of the five recommended individuals that the Mayor suggested we might contact to see if they might be interested in serving in this position. Two of the individuals have indicated that they would be willing to serve; Fred Corrigan and Bill Henning. This is a five member commission. Currently__ three of the members are from Prior Lake and two of the members are from Jordan. Mr. Laabs is one of the two from Jordan. I do not know whether or not Mr. Laabs has indicated an interest in being reappointed for an additional three year term. Since Shakopee has no representation on this Watershed. District, Council may wish to submit the name of Mr. Corrigan and/or Mr. Henning to the County Board of Commissioners for consideration in filling this expiring term. Recommended Action Move that the names of Fred Corrigan and Bill Henning be submitted to the Scott County Board of Commissioners as candidates for appointment for Manager of the Prior Lake/Spring Lake Watershed District. JSC/jms MEMO TO: John K. Anderson, City Administrator FROM: Ken Ashfeld, City EngineeV!W— SUBJECT: Fourth Avenue Reconstruction Project County Road 83 to Shenandoah Drive DATE: January 29, 1987 INTRODUCTION & BACKGROUND: �A- � hP i�c t..bo j F RTTF1f.ATF F' _ f'DMPT_FTTI1,.T fo,, t1, SRS_ Fp",rth Avenue Reconstruction Project from County Road 83 to Shenandoah Drive. The City's consultant project engineer, Barton-Aschman, Inc., has certified that the project has been completed in accordance with the contract documents. Although the contractor has completed the project, SPUC utility poles need relocation prior to finalizing the project with state aid. SPUC has indicated that the pole relocation will be completed this spring. RECOMMENDATION: I recommend acceptance of the Certificate of Completion and adopting Resolution No. 2685 approving final payment in the amount of $1,000.00 to the contractor, Buesing Bros. Trucking, Inc. REQUESTED ACTION: Offer Resolution No. 2685, A Resolution Accepting Work on the 1985-1 Public Improvement Program 4th Avenue Reconstruction County Road 83 to Shenandoah Drive State Aid Project No. 166- 108-01 and move its adoption. KA/pmp FOURTHAVE Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 January 23, 1987 Mr. Ray Ruuska Engineering Coordinator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 611-"Z-U4ZI Re: 4th Avenue Recoi,struction Project No. 85-1, S.A.P. No. 166-108-01 Dear Ray: Enclosed please find the Certificate of Completion for the 4th Avenue Reconstruction Project. I have also enclosed the semi-final statement of quantities, dated September 30, 1986, for the project. Work on the project has been finished and the contractor, Buesing Bros. Trucking, Inc. has completed the required Minnesota forms. I therefore recommend that the remaining $1,000 retainage be released and the project contract closed. I still need to process three forms for MnDOT state aid: 1. Final Construction Diary 2. Change in Contract Construction Status 3. Report of Final Estimate I will send those completed forms to MnDOT District 5 the week of January 26. Please let me know, Ray, if you have any questions. Sincerely, James H. Unruh Associate JHU: jkc cc: John Mullan Dave Warzala CERTIFICATE OF COMPLETION City Project No. 85-1 CONTRACT N0, : S.A.P. No. 166-108-01 DATE: January 23, 1987 PROJECT DESCRIPTION: 4th Avenue Reconstruction located within the city limits of Shakopee, Minnesota. CONTRACTOR: Buesing Bros. Trucking, Inc. 2285 Daniels St. Long Lake, ^1N 55356 nnTrrnint ' nZV? 7 /1M(II V $ VIZ1tJ11VHL l,Vl 1 t1�.1 r -u ivui i � � � � � � � � � � � > > QUANTITY CHANGE AMOUNT , , , , . , , , , . . . $ 10,650.53 CHANGE ORDER N0, 1 THRU NO. 1 AMOUNT $ 8,136.00 FINAL CONTRACT AMOUNT , , . , . , . ,$ 262,254.88 LESS PREVIOUS PAYMENTS , , , , , a s 261, 251. s8 FINAL PAYMENT , , , , , , , , , , , , , � 1,000.00 .I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the some hes been fully completed in all reSpe,ts according to the Contract, together with any m0dificati0ns approved by City Council, I, therefore, recommend above specified final payment be made to the above- named- Contractor = rofession gineer 4TH AVENUE RECONSTRUCTION SHAKOPEE. MINNESOTA CITY PROJECT NO. 85-1 STATE AID PROJECT NO. 166-108-01 ENGINEER: BARTON-ASCHMAN ASSOCIATES. INC. CONTRACTOR: BUESING BROS. TRUCKING. INC. PERIOD ENDING: SEPTEMBER 30. 1986 ESTIMATE NO. 5 (9/30186) - SEMI-FINAL PAY VOUCHER ITEM N0. CONTRACT ITEM UNIT UNIT PRICE!DUANTITY ! CONTRACT ! CURRENT AMDUNT!OUANTITY PERIOD AMJUNT!OUANTITY ! TOTAL TO DATE ! AMOUNT! ------ -----------------------�-�- , -----------' ---------' ----------' 2104.501 REMOVE BARBED L.F. 1.00 335 335.00 0 .00 315 315.00 HIRE FENCE 2104.501 REMOVE CHAIN L.F. 2.50 10 25.00 0 .00 0 LINK FENCE .00 2104.501 REMOVE CONCRETE L.F. 2.00 234 468.00 0 .00 157 314.00 CURB AND GUTTER 2104.501 REMOVE 15" C.M. L.F. 3.00 143 429.00 0 .00 143 429.00 CULVERT PIPE 2101.50.; REMOVE BITUMINOUS S.Y. 2.65 7840 20776.00 0 .00 14270 37815.50 PAVEMENT 2104.521 SALVAGE 15" C.M. L.F. 6.00 161 966.00 0 284 1704.00 CULVERT PIPE .00 2104.521 SALVAGE AND REINSTALL L.F. 4.25 1315 5588.75 0 DO 1315 5588.75 CHAIN LINK FENCE 2104.521 SALVAGE AND REINSTALL L.F. 10.00 62 620.00 0 80 18" C.M.P. .00 BOO.00 2104.521 SALVAGE TRAFFIC SIGNS EA. 50.00 3 150.00 0 .00 3 150.00 2104.521 SALVAGE AND REINSTALL EA. 75.00 7 525.00 0 7 525.00 TRAFFIC SIGNS .00 2105.501 COMMON EXCAVATION C.Y. 2.00 13000 26000.00 0 DO 14758 29516.00 2105.503 ROCK EXCAVATION C.Y. 40.00 50 2000.00 0 .00 95 3800.00 2105.522 SELECT GRANULAR C.Y. 4.00 300 1200.00 0 0 BORROW (LV) .00 .00 2105.523 COM -DN BORROW fLV) L.Y. 3.00 3000 9000.00 0 .00 2260 6780.00 2105.535 SALVAGED TOPSOIL C.Y. 7.00 200 1400.00 0 192 1344.00 FROM STOCKPILE .00 2211.501 AGGREGATE BASE CLASS 5 TON 6.00 5800 34800.00 0 DO 6577.81 39466.86 2221.501 AGGREGATE SHOULDERINGG TON 5.75 1200 6900.00 0 CLASS 1 .00 1038.34 5970.46 2221.501 AGGREGATE SHOULDERING TON 5.75 3800 21850.00 0 2351.19 13519.34 CLASS 3 .00 2331.504 BITUMINOUS MATERIAL TON 200.00 85 17000.00 0 DO 85.32 17064.00 FOR MIXTURE 2331.510 BINDER COURSE MIXTURE TON 11.05 1800 19890.00 0 .00 1980 21416.77 2341.504 BITUMINOUS MATERIAL TON 200.00 120 24000.00 0 FOR MIXTURE .00 98.18 19636.00 2341.508 W_A.RING. COURSE MIXTURE TON 11.60 1900 22040.00 0 CO. 1785 20706.00 2357.502 BITUMINOUS MATERIAL GAL. 1.50 820 1230.00 0 975 1462.50 2501.511 FOR TACK COAT 10" C.M. CULVERT PIPE L.F. 12.00 385 4620.00 .00 0 .00 379 4548.00 2501.515 18" C.M. PIPE APRONS EA. 65.100 22 1430.00 0 .00 24 1560.00 0504.601 RELOCATE HYDRANTS AND EA. 750.00 9 6750.00 Arron T &•:AN. - S 0 .00 9 6750.00 0504.601 ADJUST GATEVALVESEA. 125.00 3 375.00 0 ClO 5 625.00 2506.522 ADJUST FRAME AND EA. 150.00 3 450.00 RING CASTINGS 0 .00 1 450.0f1 2531.501 CONCRETE CURB AND L.F. 8.85 136 1203.60 0 GU?TEA. DESIGN 66-12 136 1203.60 2557.501 WIRE FENCE. DESIGN L.F. 2.50 '15 6.5-9323D 7E'.50 0 00 0 .00 2564.531 FURNISH AND INSTALL S.F. 28.00 58.75 1645.00 0 SIGN PANELS. TYPE "C' 58.75 1645.00 0564.601 PAVEMENT MARKING' _ L.S. 1200.00 - 1 1200.00 0 .00 1 1200.00 2575.501 ROADSIDE SEEDING. AC. 150.00 5.5 525.00 0 .00 5.5 825.00 2E75.502 SEED MIXTURE 15 LB. -- 3.50 275 962.50 0 .00 -275 962.50 2575.505 SODDING -_::: S.Y. 1.20 3510 4212.00 0 --DO 3510 4212.00 2575.511 MULCH MATERIAL. TON 110.00 11 1210.00 TYPE 1 0 .00 11 1210.00 2575.519 DISC ANCHORING AC. 50.00 5.5 275.00 0 .00 5.5 275.00 2575.531 CONTERICIAL FERTILIZER TON 300.00 1.1 330.00 0 .00 1.1 330.00 CHANGE ORDER ------------------- 11 - EXTRA SODDING S.Y. 1.20 6780 8'36.00 6778 8132. '-- - - 8:33.60 TOTALS 251604.35 61.33.60 .1 252254.88 RESOLUTION NO. 2685 A Resolution Accepting Work On The 1985-1 Public Improvement Program Fourth Avenue Reconstruction County Road 83 to Shenandoah Drive State Aid Project No. 166-108-01 WHEREAS, pursuant to a written contract signed with the City of Shakopee on September 12, 1985, Buesing Bros. Trucking, Inc., 2285 Daniels Street, Long Lake, MN 55356 has satisfactorily completed the Fourth Avenue Reconstruction from County Road 83 to Shenandoah Drive, in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of $ 1,000.00, taking the contractor's receipt in full. Adopted in the City of Shakopee, , 19 session of the City Council of Minnesota, held this day of Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney l2� MEMO TO: John K. Anderson., City Administrator FROM: Ken Ashfeld, City Engineer SUBJECT: Resolution No. 2683, Killarney Hills Street Vacation DATE: January 28, 1987 INTRODUCTION & BACKGROUND: At their November 4, 1986 regular meeting, Council directed staff to commence vacation proceedings of roadway within Killarney Hills Addition that lie within the T.H. 101 bypass alignment. Attached is Resolution No. 2683 setting a public hearing for the proposed vacation. RECOMMENDATION: Adopt Resolution No. 2683, A Resolution Initiating the Vacation of Public Right -of -Way Within the Plat of Killarney Hills, Scott County, Minnesota. REQUESTED ACTION: Offer Resolution No. 2683, A Resolution Initiating the Vacation of Public Right -of -Way Within the Plat of Killarney Hills, Scott County, Minnesota and move its adoption. KA/pmp VACATE OUTLOT f= I OUTLOT G RESOLUTION NO. 2683 A RESOLUTION INITIATING THE VACATION OF PUBLIC RIGHT-OF-WAY WITHIN THE PLAT OF KILLARNEY HILLS, SCOTT COUNTY, MINNESOTA WHEREAS, it has been made to appear to the Shakopee City Council that certain right-of-way within the plat of Killarney Hills, hereinafter described, serves no public use or interest; and WHEREAS, a public hearing must be held before such action can be taken and two weeks published and posted notice thereof must be given. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that a hearing be held in the Council Chambers on the 3rd day of March, 1987 at 8:00 p.m., or thereafter, on the matter of vacating Sharon Parkway and Tyrone Drive adjacent to Lots 1-7 of Block 1, Lots 6 and 7 of Block 4, Lot 1 of Block 5 and Outlot E, Killarney Hills, Scott County, Minnesota. BE IT FURTHER RESOLVED, that two weeks published notice be given by publication in the Shakopee Valley News and posted notice be given by two weeks posting a copy of such notice on the bulletin board in the main floor of the Scott County Courthouse, on the bulletin board in the Shakopee City Hall and on the bulletin board in the First National Bank of Shakopee. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 1987. :Mayor of the City of Shakopee r.TT:. S T : City Clerk Approved as to form this day of , 1987. City Attorney MEMO TO: John K. Anderson, City Administrator 7 FROM: Ken Ashfeld, City Engineer SUBJECT: Valley Park Drive North Resolution No. 2686 DATE: January 30, 1987 INTRODUCTION: By adoption of Resolution No. 2629, City Council ordered the preparation of plans and specifications for the improvements to Valley Park Drive North. The attached Resolution No. 2686 approves the completed plans and orders the advertisement of bids. BACKGROUND: The improvements proposed for this project consist of roadway grade and channelization modifications. The project will result in an improved intersection for the connection of the Prairie House Addition frontage road to Valley Park Drive North. The plans are on file in my office for review by Council or I would be happy to answer any questions by telephone. Basically, the plan provides for the following: A demolition plan of the inplace surface items but not demolition of the marquee. The Assistant City Attorney is working with Valleyfair to provide for that work. A roadway improvement plan to provide for better grades, proper cross-section and a 9 -ton pavement. A detailed pavement striping and marking plan which includes island delineation. The islands included in this project belong to Mn/DOT. In response to a previous Council inquiry regarding the status of City owned islands, I am not aware of any islands owned by the City. Any islands constructed by the City has been by permit within either County or Mn/DOT right-of-way. A Mn/DOT permit is required for this project and is currently under review. This project does not include any proposed intersection lighting improvements. The lighting within the intersection of T.H. 101 and Valley Park Drive North was improved in 1985 in conjunction with the traffic control signals. The existing lighting meets Mn/DOT design criteria and this same criteria is being used at the T.H. 101/C.R. 83 signalization project. The developers agreement for the Prairie House Addition requires street lighting to be installed at the intersection of the Prairie House Addition frontage road and Valley Park Drive North. Valley Park Drive North January 30, 1987 Page 2 RECOMMENDATION: There has been a standing, unwritten agreement between the City, the Prairie House developer and Valleyfair that these intersection improvements would be constructed at a time that does not conflict with Valleyfair's operation. I would like to continue with that understanding and, consequently, the City should have a contractor ready to begin work by the middle of April. Therefore, I recommend adoption of Resolution No. 2686, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Valley Park Drive from T.H. 101 to the North approximately 350 feet, Project No. 1986-11.' REQUESTED ACTION: Offer Resolution No. 2686, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Valley Park Drive from T.H. 101 to the North approximately 350 feet, Project No. 1986-11 and move its adoption. KA/pmp RES2686 RESOLUTION NO. 2686 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Valley Park Drive From T.H. 101 To The North Approximately 350 Feet Project No. 1986-11 WHEREAS, pursuant to Resolution No. 2629 adopted by City Council on September 23, 1986, Ken Ashfeld, City Engineer has prepared plans and specifications for the improvement of Valley Park Drive from T.H. 101 to the North Approximately 350 Feet and has presented such plans and specifications to the Council for approval NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for bids upon the making of such improvements under such approved plans and specifications. The Advertisement for Bids shall be published for ten days, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 A.M., on March 5, 1987, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, or their designated party, will then be tabulated, and will be considered by the Council at 7:00 P.M., or thereafter on March 17, 1987, in the Council Chambers, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's le check, ' Shakopeed bond rforr not certifiedcheck thanayf ive (oh e order of the City of' ) percent of the .nzn,_airJ s,f f n_e -Bi d . -A_d9pted in session of the City Council of the City of Shakopee, Minnesota, held this cay rrf 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1 City Attorney MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Breathing Air Compressor DATE: February 2, 1987 Introduction The successful bidder on the breathing air compressor has requested that he be permitted to submit a letter of credit instead of a performance bond, as stated in the advertisement for bids. Background The Fire Department modeled their plans and specs after the public improvement plans and specs, but in so doing, a performance bond was addressed in the advertisement, but not again in the actual specs -- which was an oversight. As a rule, a performance bond is not required when bidding equipment or vehicles and probably need not have been included in the ad for bids for the breathing air compressor. The successful bidder has offered, in lieu of a performance bond, to provide a letter of credit. In the advertisement the City reserved the right to alter or change specifications and to reject any or all bids received or to waive any informality in the bidding. Alternatives 1. Require performance bond. 2. Accept letter of crecit in lieu of a performance bond. 3. Require neither performance bond or letter of credit. Recommendation Alternative No. 2, Accept letter of credit in lieu of a performance bond. Recommended Action Accept a letter of credit in lieu of a performance bond from R. G. Compress Air in the amount of $36,874.00 for the breathing air compressor. JSC/jms