HomeMy WebLinkAbout01/20/1987 MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non Agenda Informational Items
DATE: January 15 , 1987
1. The City has received the Association of Metropolitan
Municipalies (AMM) 1987-88 legislative program as adopted by
the membership in November. Councilmembers wishing to
review the adopted lobbying program for 1987-88 should
contact me for a copy. The AMM policy does not include a
policy recommending amendments to the fiscal disparities
law. The AMM has another task force working on this issue
and I am attending the committee meetings as an observer .
If we develop a new policy position I will be presenting it
to City Council for Council review and approval.
2 . The pool table license for Richard' s Pub in Shakopee was not
issued on January 1st. The owner was out of town the last
week of December and had not told the acting manager that
the license was being withheld until his second half of the
1986 taxes were paid. Since that time the delinquent taxes
were paid and the license was issued on January 9th.
3 . Attached is a copy of a letter to Linda Frisard from Judy
Cox regarding their liquor license.
4 . Attached is a letter from me to Dave Denison regarding
follow up on construction complaints that he sited at our
public hearing on the downtown committee.
5 . Attached is a letter from Rod Krass to Jim Streefland which
outlines five lawsuits now being handled by the Krass firm
for the City.
6 . Attached are letters from Rep. Bill Frenzel and Senator Rudy
Boschwitz responding to our resolution supporting state and
federal pipeline safety standards.
7 . Attached is our fuel disbursement report for 1986 with a
five year comparison for informational purposes. For your
information our October purchase of propane was at . 489
cents per gallon, our August purchase of both unleaded and
leaded was at .7028 cents per gallon, and our November
purchase of diesel fuel was at . 669 cents per gallon.
8 . Attached is a memo from Tom Brownell regarding the Drawert
assault.
9 . Attached is the quarterly billing from Krass and Monroe
Chartered.
10 . Attached is the Building Activity Report for the month
ending December, 1986 .
11 . Attached is a memo from Ken Ashfeld regarding the Holmes
Street Lateral Project - pending change order.
12 . Attached are the minutes of the December 1 and December 8
meetings of the Shakopee Public Utilities Commission.
13 . Attached is the Revenue and Expenditure Report.
14. Attached is a memo from Gregg Voxland regarding the Eagle
Creek Hall Parking Lot.
CITY OF SHAKOPEE
INCORPORATED 1870
129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612) 445-3650
c
t
January 8 , 1987 F
Ms. Linda Frisard
5540 Bimini Drive
Minnetonka, MN 55343
Re: S.E.L.F. Inc. dba/Granny' s
1135 East First Avenue
Dear Linda:
I am writing in follow up to our telephone conversation this
afternoon. I am sorry that you have decided to discontinue the
restaurant operation at Granny' s. Granny' s has been a fine asset
to the community and I am sorry to see it close.
In response to your inquiry as to whether or not a part of
the license fee could be refunded, I have rechecked the provisions
of the city code. The only provision for a refund is 1) destruc-
tion of the premises or 2 ) illness or death of the licensee.
Since neither occurred during the current licensing period, a
refund is not in order.
As I mentioned over the phone, I have received notice that
the liquor liability insurance for Granny' s is being cancelled
January 20 , 1987 . Should you decide to reopen prior to expira-
tion of the license, please provide me with a new insurance
policy or a notice of reinstatement of the current policy --
prior to reopening.
I wish you the best of luck, Linda, in your future endeavors.
Sincerely,
C"\
1
Ju4i S. Cox
City Clerk
JSC/jms
cc: Chief of Police
The Heart of Progress Valley
CITY OF SHAKOPEE ~
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612) 445-3650
f.1 y
January 7 , 1987
Mr. Dave Denison
239 West 1st Avenue
Shakopee, Mn 55379
Re: Construction Problem Complaints
Dear Mr. Denison:
Thank you for meeting with City Engineer Ken Ashfeld and me
at noon on Monday. You brought to our attention four complaints/
concerns that you had registered with the City Engineering
Department over the past several years that have not been
responded to. I have listed the four below with a response to
each item.
1. The sidewalk in front of your home was used by construction
equipment during the highrise watermain construction project
damaging your sidewalk.
Answer: The current condition of the sidewalk does not
warrant repair under our present guidelines. The
City does acknowledge the damage to the sidewalk
and anticipates that the sidewalk would be
replaced at no charge to you when the mini by-pass
is constructed within the next three years.
2. The patch on Highway #101 at its intersection with Atwood
creates a rough spot, and when trucks hit that spot it
causes the homes adjacent to Highway #101 to vibrate.
Answer: Based upon our visual inspection of the patch it
meets City and State Highway Department standards.
We recognize the concerns you have and will
concentrate on improving the patch when Highway
#101 is treated with an overlay or when the mini
by-pass is constructed.
3 . The curbs along the east side of Atwood were chipped and
broken and several marked for repairs, but no repairs were
made by the contractor or the City.
The Heart of Progress Valley
Mr. Dave Denison
Page Two
January 7 , 1987
Answer: The City Engineer and I acknowledge the chipped
and broken curb sections. However, the damage
is not severe enough to be cost effective to
repair with the possible exception of the largest
broken joint. We based this decision on the
standards we use to determine if curbs should be
torn out and totally replaced when we reconstruct
a street. For example, Fourth Avenue was just
reconstructed this Fall, and if the elevation of
the road had not changed we would not replace curb
in the same condition as yours , but leave them in
place.
4. Construction vehicles left tire tracks in your lawn along
` the east side of Atwood.
Answer: The City Engineer and I acknowledge that one tire
track is still clearly evident. We would be
willing to have the tire track filled and seeded
in the Spring. You can decide if you want us to
follow up on this item. If you do, please contact
US.
In closing I would like to apologize for the lack of a
written follow-up to the concerns you have mentioned when they
were originally discussed with our Engineering Department. If
you have any questions about our responses please do not hesitate
to contact Ken Ashfeld at 445-3650 .
Sincerely,
J nK. Anderson
ity Administrator
JKA/jms
cc: Ken Ashf eld
Ray Ruuska
LAW OFFICES
KRASS & MONROE
§ per D
Phillip R. Krass
Dennis L. Monroe JAN Marschall Road Business Center
Barry K. Meyer
Trevor R. Walsten 327 Marschall Road
Elizabeth B. McLaughlin P.O. Box 216
Bryan Wm. Huber cp Shakopee,Minnesota 55379
Susan L. Estill Telephone 4455080
Diane M. Carlson
Kent A. Carlson, CPA
January 6, 1987
Mr. James Streefland, Jr.
Jaspers , Streefland & Company
206 Scott Street
Shakopee, MN 55379
Re: City of Shakopee Audit - 1986
Our File No. 1-1373-2
Dear Mr. Streefland:
I am in receipt of your January 2, 1987 letter in the above-
referenced matter. Please be advised first of all that our office does not
handle all matters of a legal nature for the City, as some are handled by
City Attorney Julius A. Coller, II, and claims for which the City has
insurance coverage would be handled by law firms appointed by the
respective insurance companies.
Our office is presently handling five matters which are in
litigation. The City sometime ago instituted a lawsuit against a company
named Hardrives, Inc. to collect approximately $80,000.00 the City
contended was owed it by Hardrives, Inc. for Hardrives' failure to pave
Tenth Avenue within the City of Shakopee in a manner consistent with that
company's contract with the City. The City was unsuccessful in obtaining
judgment against Hardrives and is presently considering post-judgment
activity with respect to this claim. Should the City decide not to pursue
the matter, or pursue it unsuccessfully, this will mean the City will not
recover the claim it has alleged.
The City is presently being sued by Bert Notermann and others
respecting the City' s denial of a special use permit to authorize the
mining of gravel on a site along County Road 83, just south of its
intersection with County Road 16. The matter is set for trial on the 22nd
of January, 1987. If the City is successful, the Court will uphold that
denial. If the City is unsuccessful, the Court will order the granting of
the mining permit requested, and in either case I do not anticipate any
financial effect of this litigation on the City, save and except the costs
of the litigation itself.
Mr. James Streefland, Jr.
Page -2-
January 6, 1987
The City of Shakopee has sued Northern States Power Company for
approximately $18,000.00, the cost of moving certain electrical poles owned
by Northern States Power and located on the north side of Fourth Street
near its intersection with County Road 83. The poles needed to be moved
because of the expansion of Fourth Street near Canterbury Downs . If the
City is successful in this litigation, the City will recoup the cost of
moving these poles. If the City is unsuccessful, the City will bear the
cost of moving those poles.
Lastly, the City is involved in litigation with the owners of
Valleyfair Inc. relative to the condemnation by the City of certain
property owned by Valleyfair needed for frontage road purposes. The City
has an agreement with the owner of the adjoining property that the cost of
this condemnation will be borne by the adjoining property owner and
consequently, this condemnation should have no adverse impact upon the
City.
I am unaware of additional lawsuits, claims, judgments, liens or
agreements the responsibility for which fall on our firm which would
favorably or unfavorably affect the assets, liabilities or capital of the
City of Shakopee.
Very truly yours ,
KRASS & MONROE CHARTERED
Phillip R. Krass
PRK:mlw
cc: Ci Administrator
FRANK H.MURKOWSKI,ALASKA,CHAIRMAN
ALAN K.SIMPSON,WYOMING ALAN CRANSTON,CALIFORNIA
STROM THURMOND,SOUTH CAROLINA SPARK M.MATSUNAGA,HAWAII
ROBERT T.STAFFORD,VERMONT DENNIS DECONCINI,ARIZONA
ARLEN SPECTER,PENNSYLVANIA GEORGE J.MITCHELL,MAINE
JERERUDY B H HWITZ.,ALABAMA JOHN D.ROCKEFELLER IV,WEST VIRGINIA �
RUDY BOSCHWITZ,MINNESOTA
ANTHONY J.PRINCIPI,CHIEF COUNSEUSTAFF DIRECTOR n{tt $tatts $mate
JONATHAN R.STEINBERG,MINORITY CHIEF COUNSEV �j
STAFF DIRECTOR COMMITTEE ON VETERANS'AFFAIRS J" /V 1
WASHINGTON, DC 20510 198
December 31 , 1986 oj:,�c
John Anderson
City Administrator
City of Shakopee
129 East First Avenue
Shakopee , MN 55379-1376
Dear John :
Thank you for writing to me about the operation and safety of
underground pipelines and sending along the resolution adopted by
the City Council . I appreciate knowing your concern on this
serious matter in light of last summer' s tragic Williams Pipeline
explosion.
On the morning of the explosion , I was in contact with the
Department of Transportation 's Office of Pipeline Safety to
ensure that they would proceed in a deliberate fashion to
investigate the cause of the accident. My concern then was the
same as it is now -- safety first , think about reopening the
pipeline second. I wanted to be certain that if the pipeline
were to reopen that every precaution was taken to see that no
such accident would occur again. At that time , I was assured
that this was also the goal of the Department of Transportation.
Since then, I 'm sure you 're aware that Cokigress has approved
additional funds , first suggested by Congressm'$n Vento, to be
used to provide more inspections for the Office\, of Pipeline
Safety. Comprehensive pipeline safety reform legislation was
also introduced last year in both the Senate and ',the House.
However, these efforts came too late in the sess +;on to
effectively consider the measures.
I share your deep concerns about the future safety of all
local residents . Be assured that I will do what ;'I can -- through
the Department of Transportation or appropriate legislation if
necessary -- to see that pipelines are appropriately inspected
and maintained and that hazardous lines are not! opened until the
safety questions are fully answered
Sincerely,
`Rudy Boschw .tz
t
RB:sss
i.
BILL FRENZEL MINNESOTA OFFICE:
THIRD DISTRICT,MINNESOTA
Room 445
8120 PENN AVENUE SOUTH
WASHINGTON OFFICE:
BLOOMINGTON,MN 55431-1326
1026 LONGWORTH BUILDING 612-881-4600
202_225_2871 �o greq�g of the n'teb *tater
Jonot of Repreoentatibem
Wa! ibington, MC 20515-2303 RECEIVED
January 7, 1987
JANI 31987
Mr. John K. Anderson
City Administrator Gi OF �HAKOPEE
City of Shakopee
129 East First Avenue
Shakopee, MN 55379-1376
Dear Mr. Anderson:
Thank you for sending me a copy Of the Shakopee City Council
resolution supporting Federal legislation allowing more state
control of safety standards concerning pipelines carrying hazardous
substance .
H.R. 262 , the Pipeline Act of 1987, has already been introduced in
the 100th Congress. It is my hope that the bill will receive
timely consideration. Your counsel is welcomed and appreciated as
the debate on this crucial issue continues.
Thanks again for sharing with me a copy of the resolution.
Yours ver ruly,
11'�
Bill Frenzel
Member of Congress
BF:em
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TO: Mayor, Councilmembers
FROM: Tom Brownell, Chief of Police
RE : Drawert Assault - Information Only
DATE : January 14 , 1987
INTRODUCTION
Council requested a report regarding the progress of the assault
upon Kenneth Drawert on January 2 , 1987 .
BACKGROUND
The department considers this incident to be a top priority
investigation. A minimum of four officers have been working on
the case in addition to support services from the Scott County
Sheriff' s Office.
The investigative information regarding this case is confidential
as required by the Data Privacy Act.
_moi JL: t. i 'Iarscnai '!Oac' F ,a ��V —
�naf<cneef7,
JAN - 7 1986
CITY OF
Cit-
City of Shakcne- BILLING DATE 01-06-87
129 _st Ave. E.
..ham wee, MN 55379 C L 1 _. N T 5 U N M A R V
Account Number RE Line(s)
rev_ousve:, Payment t C urrent
Balance Billings Feceive❑ Balance
-------
0-11373182-1 L.=n termer
ry Apts _encs
9252. 50 $0. 00 s152. 50 $0. U0
0-i13731G4-1 condemn +or rd to PH Wodn ( 5_LL OPP)
$0. 00 $U. UCJ SO. 00 zo. 00
0-11071185-1 Alltecn Engineering Corp.
$0. 00 $0. ou $0. 00
0-11371167-1 101 Bypass
30. 00 $0.00 $0. 00 $0. 00
0-1137.3iSS-1 NSP Dispute over poles
$5.30.50 :.396. 55 $530.50 $Z96.55
0-11373189-1 Merchants Hotel Renovation
$0.00 50. 00. $0. 00 $0. 00
0-11373192-1 Meyer Suit
50. 00 $0. 00 $0. 00 50.00
1S-11.373195-1 City fail Boncs
$0. 00 5;41 .00 $0.00 $341 . 00
0-1773177A-1 Scott Cty. Lumber
$2, 613.50 $350.00 $2, 612. 50 $;50. 00
0-51.37.3002-1 General
$12.50 $100. 00 $12.50 $100. 00
0-51373118-1 Wangerin ( Bili to K Mart TiD)
231 . 00 so. uo W 1 . ou $0. OU
j-51373134-1 `ire Truck Proslem
$0. 00 *0.X) S0. 0-, $0. 00
city cfs.3c@ee BILLING DATE o1-06-57
129 Is= Ave. z .
Scakcpee. M§ 25329 E N T S O M \ A R Y
Account Number RE Line( s)
esev£=es Rew zaymee= Current
Ea-lance Billings Received Balance
-------- -------- -------- -------
-7-i
------J221EMar�
+530.25 -19 . 00 $613 .25 $§2.00 ER
Q-51373153-i e3ror:ves Suit
$1 ,669,36 $290.50 51 , 244.36
0-51372194-1 C§aritable Gambl -ing
$15.50 $93. 00 512. 50 $93.00
0-71373191-! @urchase from Delores Hoy
$! , 427.75 $431 . 00 $1 ,602.00 &256. 75
0-71373193-1 R.E. -Purchase from KochZKalleviQ
$276,50 $0.00 ^ $276.50 $0.00
0-B1373011-1 Prosecutions
$1 . 513.50 $1 . 144.00 $1 , 813.50 $1 . 144,00
----------------------------------------------------------
TGTAL . $9. 156.36 $3,345. 05 $9, #9@.61 $3,032.80
KRASS & MONROE CHARTERED
327 South Marschall Road N�3
Shakopee, MN 55379
: :�C�
City of Shakopee BILLING DATE 12-02-66
129 1st Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line( s)
Previous New Payment Current
Balance Billings Received Balance
0-11373002-1 General
$85.00 $93.50 $85.00 $93.50
0-11373137-1 Downtown Redevelopment
$0.00 $0.00 $0. 00 $0.00
0-11373157-1 Racetrack Tax Increment District
$0. 00 $0.00 $0.00 $0.00
0-11373158-1 Racetrack bond issue
$0.00 $0. 00 $0. 00 $0.00
0-11373161-1 Shakopee Recreation TIF
$0. 00 $0. 00 $0.00 $0.00
0-11373163-1 Planning District for Race Track
$0.00 $0.00 $0. 00 $0.00
0-11373164-1 101 Frontage Acquisition
$0.00 $0. 00 $0.00 $0.00
0-11373177-1 Mining CUP
$0.00 $0.00 $0. 00 $0.00
0-11373182-1 Canterbury Apts Bonds
$0.00 $152.50 $0.00 $152.50
------------------------------------
PLEASE RETURN COPY WITH YOUR PAYMENT
------------------------------------
PAGE 2
l
City of Shakopee BILLING DATE 12-02-86
129 1st Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line( s )
Previous New Payment Current
Balance Billings Received Balance
-------- -------- -------- -------
0-11373184-1 condemn for rd to PH Addn (BILL APP)
$124.00 $0.00 $124.00 $0. 00
0-113731B5-1 Alltech Engineering Corp.
$0.00 $0.00 $0.00 $0.00
0-11373187-1 101 Bypass
$0.00 $0.00 $0.00 $0.00
0-113731B8-1 NSP Dispute over poles
$527.50 $530.50 $527.50 $530.50
0-113.73189-1 Merchants Hotel Renovation
$0.00 $0.00 $0.00 $0.00
0-11373192-1 Meyer Suit
$0.00 $0.00 $0.00 $0. 00
0-1373177A-1 Scott Cty. Lumber
$227.00 $2,613.50 $227. 00 $2,613. 50
0-51373002-1 General
$0.00 $12.50 $0. 00 $12.50
0-51373118-1 Wangerin (Bill to K Mart TID)
$91 . 14 $31 .00 $91 . 14 $31 .00
0-51373134-1 Fire Truck Problem
$0.00 $0.00 $0.00 $0.00
0-51373144-1 Chard
$212.50 X613.25 $212.50 $613.25
0-51373153-1 Hard-rives Suit
S8,B72.63 ) $1 ,744.36 X8, 947.63 $1 ,669.36
PAGE 3 ^
City of Shakopee BILLING DATE 12-02-B6
129 Ist Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line( s )
Previous New Payment Current
Balance Billings Received Balance
0-51373194-1 Charitable Gambling
$0.00 $15.50 $0.00 $15.50
0-71373191-1 Purchase from Delores Hoy
$210.00 $1 , 427.75 $210.00 $1 ,427.75
0-71373193-1 R.E. Purchase from Koch/Kallevig
$0.00 $276.50 $0.00 $276.50
0-81373011-1 Prosecutions
$1 ,578.00 61 ,813. 50 $1 ,578. 00 $1 ,813.50
----------------------------------------------------------
TOTAL $11 ,927.77 $9,324 .36 $12,002.77 $9,249.36
KRASS & MONROE CHARTERED
327 South Marschall Road
Shakopee, MN 55374
City of Shakopee BILLING DATE 10-27-86
124 1st Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line( 5)
Previous New Payment Current
Balance Billings Received Balance
11373002-1 General
$0.00 $B5.00 $0.00 685.00
11373114-1 Ice Arena
$0. 00 $0.00 $0.00 $0.00
11373137-1 Downtown Redevelopment
$0.00 $0.00 $0.00 $0.00
11373143-1 Halo 1st Letr of Credit
$0.00 $0. 00 $0.00 $0.00
11373152-1 Parrott Suit
$0.00 $0.00 $0.00 $0.00
11373157-1 Racetrack Tax Increment District
$0.00 $0. 00 $0.00 $0.00
11373158-1 Racetrack bond issue
$0. 00 $0.00 $0. 00 $0.00
11373161-1 Shakopee Recreation TIF
$0.00 $0.00 $0.00 $0.00
11373162-1 Pavement Preservation Policy
$0.00 $0.00 $0.00 $0.00
------------------------------------
PLEASE RETURN COPY WITH YOUR PAYMENT
------------------------------------
PAGE -7
City of Shakopee BILLING DATE 10-27-86
129 1st Ave. E.
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s)
Previous New Payment Current
Balance- Billings Received Balance
-------- --------
11373163-1 Planning District for Race Track
$0. 00 $0.00 $0.00
$0.00
11373164-1 101 Frontage Acquisition
$0.00 $0.00 $0.00
$0.00
11373165-1 Horizon Heights Dike
$0. 00 $0. 00 $0. 00
$0.00
11373166-1 Muhlenhardt Suit
$0. 00 $0. 00 $0.00 $0.00
11373167-1 Luebke Suit
$0.00 $0.00 $0.00 $0.00
11373168-1 Shakopee 84 Partnership Bonds
$10.00 $0.00 $0.00 $0.00
11373169-1 Rahr Malting Tax Appeal
$0.00 $0.00 $0.00 $0.00
11373172-1 Housing Alliance Project
$0.00 $0.00 $0.00 $0.00
11373173-1 Dubois Claim
$0. 00 $0.00 $0.00 $0.00
11373174-1 Rezoning re: Bed and Breakfast
$0.00 $0.00 $0.00 $0.00
11373175-1 Super 8 Motel Bonds
$0.00 $0.00 $0.00 $0.00
11373176-1 Richard ' s Pub Suspension
$0. 00 $0.00 $0.00 $0.00
PAGE 3
City of Shakopee BILLING DATE 10-27-86
129 1st Ave. E.
Shakopee, MN 5537-i C L I E N T S U M M A R Y
Account Number RE Line(s)
Previous New Payment Current
Balance Billings Received Balance
-------- -------- --------
11373177-1 Mining CUP
$0.00 $0.00 $0.00 $0.00
11373178-1 Rezoning Application-Industrial Pk
$0.00 $0.00 $0.00 $0.00
11373179-1 Scottland IDB' s (BILL TO APPLICANT)
$0.00 $0.00 $0.00 $0.00
11373181-1 Bratzler Suit
$0.00 $0.00 $0.00 $0.00
11373182-1 Canterbury Apts Bonds
$0.00 $0.00 $0.00 $0.00
11373183-1 Toro Bonds
$0.00 $0.00 $0.00 $0.00
11373184-1 condemn for rd to PH Addn (BILL APP)
$43.50 $124.00 $43.50 $124.00
11373185-1 Alltech Engineering Corp.
$0.00 $0.00 $0.00 $0.00
11373186-1 Silverhawk Assessment Appeal
$0.00 $0.00 $0.00 $0.00
11373187-1 101 Bypass
$0.00 $0.00 $0.00 $0.00
113731BB-1 NSP Dispute over poles
$186.50 $527.50 $186.50 $527.50
11373189-1 Merchants Hotel Renovation
$0.00 $0.00 $0.00 $0.00
PAGE 4
City of Shakopee
129 1st Ave. E. BILLING DATE 10-27-86
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s )
Previous New Payment Current
Balance- Billings Received Balance
11373190-1 Hoy Acquisition
$0.00 $0. 00 $0.00
$0.00
11373191-1 Purchase from Delores Hoy
$127.50 $210.00 $127.50 $210.00
11373192-1 Meyer Suit
$31 . 00 $0.00 $31 . 00
$0.00
1373157A-1 Racetrack Tax Increment-Condemnatio
$0. 00 $0. 00 $0.00 $0.00
13731578-1 Racetrack Liquor License
$0.00 $0.00 $0.00 $0.00
1373177A-1 Scott Cty. Lumber
$0. 00 $227.00 $0.00 $227.00
41373156-1 Foster Suit(Against Police Dept)
$0.00 $0.00 $0.00 $0.00
51373002-1 General
$0.00 $0.00 $0.00 $0.00
51373118-1 Wangerin (Bill to K Mart TID)
$727.00 $91 . 14 $727. 00 $91 . 14
51373134-1 Fire Truck Problem
$0.00 $0.00 $0.00 $0.00
51373144-1 Chard
$31 .00 $212.50 $31 .00 $212.50
51373150-1 Zylastra Cable TV Studio
$0.00 $0.00 $0.00 $0.00
City st Ave. E.Shakopee PAGE 5
129 1st BILLING DATE 10-27-86
Shakopee, MN 55379 C L I E N T S U M M A R Y
Account Number RE Line(s )
Previous New Payment Current
Balance Billings Received Balance
-------- -------- --------
51373153-1 Hardrives Suit
$932.50 $B,947.63 $932.50 se,947. 63
81373011-1 Prosecutions
$1 ,991_ -50 $1 ,578.00 $1 , 991 .50 $1 ,578.00
-
------- -------------- ------
TOTAL $4,070.50 $12,002. 77 $4 ,070.50 $12,002.77
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT'
PERMITS ISSUED
December, 1986
Yr. to Date Previous Year
Number Number Valuation Number Valuation
Mo. Ytd.
Single Fam-Sewered - 42 3, 329 , 474 - 30 2, 132, 947
Single Fam-Septic 1 22 2, 030 , 650 1 19 1, 392, 944
Multiple Dwellings - 5 2, 992, 200 - 14 1, 770, 100
(# Units) (YTD Units) (-) (102) - (-) (42) -
Dwelling Additions - 47 304, 034 - 41 190, 088
Other 1 11 1, 180, 300 - 11 141, 722
Comm New Bldgs - 8 9, 692, 000 - 7 3, 123, 341
Comm Bldg. Addns - 4 942, 267 - 15 9, 962, 510
Industrial-Sewered - - - - - -
Ind-Sewered Addns - 3 4, 420 , 000 1 2 1, 805, 475
Industrial-Septic - - - - - -
Ind-Septic Addns - - - - - -
Accessory/Garages 3 31 164 , 650 1 43 301, 976
Signs & Fences 1 84 151, 665 3 69 71, 459
Fireplaces/Wood Stove 1 8 14, 577 - 14 30, 130
Grading/Foundation - 13 439 , 800 2 17 223, 000
Remodeling (Res) 2 28 78 , 573 - 32 102, 109
Remodeling (Inst) - - - - 1 1, 093, 000
Remodeling (Comm/Ind) 3 48 5, 712, 495 - 39 2, 104, 608
TOTAL TAXABLE 10 354 31, 452, 685 8 381 23 , 352, 409
TOTAL INSTITUTIONAL - - - - 1 1, 093, 000
GRAND TOTAL 10 354 31, 452, 685 8 382 24 , 445, 409
No. Ytd. No. Ytd.
Variances - 12 - 14
Conditional Use 1 30 1 35
Rezoning 1 3 - 5
Moving - 2 - 6
Electric 18 325 20 275
Plbg & Htg 14 309 7 251
Razing Permits
Residential - - - 1
Commercial - - - -
Total dwelling units in City after completion of all construction
permitted to date. . . . . . . 3, 995
Cora Hullander
Bldg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN DECEMBER, 1986
7317 Monnens Bros . 338 E. 1st Alt. $ 10, 600
7318 Loren Irwin 2089 Eaglewood Circle House 75, 000
a/
7319 Roger Thompson 4985 Eagl Creek Blvd. Stg. Bldg 500
7320 James Hauer 101 E. 1st Ave. Demolition 25, 000
7321 Kratochvil Const. 3303 E. 4th Ave. Alt. 12, 680
7322 J.L. Shiely 6896 Hwy 101 Alt. 18 , 000
7323 Delores Lindahl 620 Gorman Sign 200
7324 Roger Lano 1964 Shakopee Ave. Fireplace 800
7325 Scott Bldrs . 4585 E. 13th Ave. Stg. Bldg. 8, 000
7326 James Hauer 1933 Eagle Creek Blvd. Garage 7, 100
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City EngineeA —
SUBJECT: Holmes Street Lateral Project
Pending Change Order
DATE: January 15, 1987
INTRODUCTION:
This memo is intended to provide Council with information
relative to a pending change order to the Holmes Street Basin
Lateral Project .
BACKGROUND:
The Holmes Street Basin Lateral Project is essentially complete
with the exception of minor clean up items. As one might expect
from underground construction around old, unrecorded utilities,
some unexpected conditions were encountered . For the most part,
these unexpected conditions are resulting in additional costs
that will constitute a forth coming change order. These changes
have been administered in accordance with change order guidelines
addressed in a July 2 , 1981 administrative memo with the
exception of a timely follow up to Council . The main reason for
the delay in follow up is the difficulty that the engineering
staff is having in settling on various costs. As is usually the
case , the contractor believes his time and effort is worth more
than what the engineering staff believes it is worth .
Consequently, Section 7. Force Account Work ( attached ) of the
General Specifications is being applied in these disputes so that
all costs are accounted for. Under this section of the spec ,
inspection and construction diaries must confirm time and
material costs.
Another item to be considered in the change order is rock
excavation. Due to the extreme variability of rock elevations,
there was considerable less rock excavation than anticipated from
the subsurface soils exploration reports . The decrease in
quantities for rock excavation is in excess of that provided for
as "reasonable limits" as defined in Section 8 of the General
Specification (attached) . Based upon the spec , the contractor is
requesting a revision of the unit price . To avoid arbitrary
determinations, documentation must be provided by the contractor
to document actual cost of the work.
In summary , the net result of the pending change order will
result in a substantial decrease of the contract amount .
Therefore, the project budget is in good shape. The fact that
the net result of the change orders result in a decrease of the
contract amount doesn ' t make negotiations with the contractor any
easier. All claims of cost must be scrutinized very carefully to
assure that claims of costs are justified.
KA/pmp
GENERAL SPECI"ICATIONS
7. FORCE ACCOUNT WORN (Continued)
rental of all power-driven equipment at agreed-upon rates, together
with cost of fuel and supply charges on same; and any other costs incur-
red by the Contractor as a direct result of executing the order, if
approved by the Engineer.
(c) The cost of the work done each day shall be submitted to the Engineer
in a satisfactory form on the succeeding day, and shall be approved by
him or adjusted at once.
(d) Monthly payments of all charges for Force Account Work in any one month
shall be made in full on or before the 15th of the succeeding month.
These payments shall include the full amount of fee earned on the cost
of the work done.
Claims for extra work not ordered in writing by the Engineer will not be
allowed.
8. 7g-TMATE OF OUA;V TITT7S
The schedule of quantities, although stated with as much accuracy as is
possible in advance, is approximate only and is assumed solely for the pur-
pose of comparing bids. The -quantities on which payments will be made to
the Contractor are to be determined by measurements of the work actually
performed by the Contractor as specified in said contract.
The City reserves the right to increase or decrease, within reasonable limits,
any of the quantities shown. The term "reasonable limits" shall mean a
twenty (20) per cent increase or decrease in the quantities on any one con-
tract item. in the event the actual quantities differ more than the reason-
able limits an equitable revision of the unit price shall be made when
requested by either the City or the Contractor. This twenty (20) per cent
limit does not apply to items specifically excluded or listed as optional
by the City, nor to minor Contract items.
9. OTHER CON7RACTS
The City may award other Contracts for additional work and the Contractor
shall cooperate fully with such other Contractors and adjust his work to
that provided under other contracts as may be directed by the 3ngineer.
10. DELAYS AND EXTENSION OF TT?y
The Contractor herewith specifically waives claims for damages for any
hindrance or delay. He will, in lieu thereof, be granted extensions or
time for which liquidated damages will not be claimed by the City for the
following causes. A delay caused the Contractor by any suit or other legal
action against the City will entitle the Contractor to an equivalent exten-
sion of time unless the period of such delay exceeds ninety (90) days .
When such period is exceeded the City will, upon request by the Contractor
in writing, either terminate the Contract or grant a further extension or
time, whichever as may at that time appear most desirable to both parties .
GS- 8
GENERAL SPECIFICA TIONS
6. u4TERL4LS (Cont.)
expense before the final estimate is made. He shall provide suitable means of
protection for and shall protect all materials intended to be used in the work
and all work in progress as well as completed work. He shall take all necessary
precautions to prevent injury or damage to the work in progress of construction
by flood, freezing or from inclemencies of the weather at any and all times and
only approved methods shall be used for this purpose.
All materials not conforming to the requirements of these specifications shall
be considered as defective and all such materials, whether in place or not, will
be rejected and shall be removed immediately from the right-of-way, unless other-
wise permitted. No material which has been rejected - the defects on which have
been corrected or removed - shall be used until approval has been given.
If the Contractor does not remove such condemned work and material within a
reasonable time fixed by written notice, the City may remove them and may store
the materials at the expense of the Contractor. If the Contractor does not pay
the expense of such removal within ten days thereafter, the City may, upon ten
days ' written notice, sell such materials at auction or at private sale and shall
account for the net proceeds thereof, after deducting all the costs and expenses
that should have been borne by the Contractor.
The Contractor shall promptly remove from the premises all materials condemned
by the Engineer as failing to conform to the Contract, whether incorporated in
the work or not and the Contractor shall promptly replace and re-execute his own
work in accordance with the Contract Documents without expense to the City and
shall bear the expense of making good all work of the other contractors destroyed
or damaged by such removal or replacement.
When tests of materials are necessary, such tests shall be made by and at the
expense of the City unless otherwise provided. The Contractor shall afford such
facilities as the Engineer may require for collecting and forwarding samples,
and shall not use the materials represented by the samples until tests have been
made and the materials have been found to satisfy the requirements of these
soeC4-'ications. The Contractor in all cases shall furnish the required samples
without charge.
7. FORCE ACCOUNT WORK
If the Engineer orders, in writing, the performance of any work not covered by
the Plans or included in the Specifications, and for which no item in the Contract
is provided, and for which no unit price or lump sum basis can be agreed upon,
then such extra work shall be done on a Cost-Flus-Percentage basis of payment as
follows:
(a) The Contractor shall be reimbursed for all costs incurred in doing the work
and shall receive an additional payment of 5 , of all such cost to cover his
indirect overhead costs, plus 10; of all cost, including- indirect overhead,
as his fee.
(b) The term "Cost" shall cover all payroll charges for men emploved and super-
vision required under the specific order, together with all Wor!zmen`s Com-
pensation, Social Security, pension and retirement allowance and social
insurance, or other regular payroll charges on same; the cost of all mater
-
ial and supplies required of either temporary or permanent character;
GS - 7
*1rrvTEs
OF THE
SciAKOPEE PUBLIC UTILITIES COLA-wISSION
(Special Session)
The Shakopee Public Utilities Co=issien convened in special session on
December 8, 1986 at 4:30 F.M. in the Utilities meeting room.
MEMEERS PRESDNT: Co=issioners F.irchme:_er, Kcnhart and Coo::. Also
It
Manager Can I:out and Secretary Menden.
Motion L•v ;ephart, seconded by F_'rc ^..eier to approve the minutes of
the October 20, 193G szecial session as kept. Lotion carried.
The 1987 wage requests and +:)ersonnell policy changes presented by
the employees of the Shakopee Public Utilities Commission were discussed.
Notion by Cool., seconded b; Fircl=eier that the meeting be adjourned.
Motion carried.
Barbara Leyden, Secreta _
C
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular session on
December 1, 1986 at 4:30 P.M. in the Utilities meeting room.
Commissioner Kirchmeier offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Kirchmeier and Cook. Also Liaison Wampach,
Manager Van Hout and Secretary Menden. Commissioner Kephart wa.s absent.
Motion by Kirchmeier, seconded by Cook that the minutes of the November 3, 1986
regular meeting be approved as kept. Motion carried.
BILLS READ:
City of Shakopee 20,032.00
American Water Works Association 54.00
Associated Mechanical Contractors, Inc. 1 38.22
Berens Market 237.16
Border States Electric Supply 7,020.00
Burmeister Electric Company 602.36
City of Shakopee 277.36
City of Shakopee 894.03
City of Shakopee 1,482.15
Carlson Hardware 31.99
City of North St. Paul 361.00
Communication Auditors 664.05
Don's Electric Forklift Services, Inc. 1,136.43
Dressen Oil Company 20.25
Excel Office Products 106.00
Glenwood Inglewood 17.00
Goodin Company 241.08
Graybar Electric Co. , Inc. 1,030.50
H & C Electric Supply 561.18
Hennen's ICO 24.50
Hennen's ICO 6.25
Lathrop Paint Supply Co. 18.13
Leef Bros. , Inc. 20.00
Minnesota Municipal Utilities 75.00
Minnesota Valley Testing Lab. , Inc. 40.80 i
Motor Parts Service Co. , Inc. 61.60
Neenah Foundry Company 183.00
Northern States Power Co. 66.50
Northern States Power Co. 332.32 :
Northern States Power Co. 242,200.24
Pitney Bowes, Inc. 115.50 �
Ranger Products 69.25
E.H. Renner and Sons 40.00
Reynolds Welding Supply Co. 11.86
Scott County Recorder 20.00
Scott County Sheriff Communications 386.00
Scranton Gillette Communications, Inc. 30.00
Shakopee Ford 18.40
Shakopee Services 22.00
Shakopee Public Utilities Commission 142.81
Tom Siebenaler 16.25
Siehndel Construction 360.00
Dean Smith Trenching 427.50
Square D Company 106.82
Starks Cleaning Services 53.40
Total Tool 75.86
United Compucred, Inc. 118.80
Valley Industrial Propane 10.88
Van-O-Lite, Inc. 196.00
Louis Van Hout 46.66
Viking Steel Products, Inc. 50.10
Voss Electric Supply Company 63.00
Water Products Company 189.62
Ziegler Tire Service 396.07
Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered
paid. Motion carried.
A communication from Gregg Voxland, City Treasurer, regarding the investment
policy was given to the Commission. The investment policy will be reviewed for the
next regular meeting of the Shakopee Public Utilities Commission.
A rate analysis by Manager Van Hout was given to the Commission for their
perusal. A discussion followed.
After review of the electric rates the concensus was to not raise electric
rates at this time.
Liaison Wampach reported that the new appointee to the Council is Steve Clay.
Manager Van Hout reported that the new truck is to be delivered on Dec. 2, 1986.
Commissioner Kirchmeier commended Manager Van Hout on the article in the Valley_
News regarding the water rates.
There were no new plats for November, 1986.
There were 4 fire calls for a total man hours of 4 hours for November, 1986.
There were no lost time accidents for November, 1986.
The next regular meeting of the Shakopee Public Utilities Commission will be
held Jan. 5, 1987 at 4:30 P.M. in the Utilities meeting room.
Motion by Kirchmeier, seconded by Cook that the meeting adjourn to December 8,
1986 a special meeting. Motion carried.
Barbara Menden, Commissihn Secretary
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TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Eagle Creek Hall Parking Lot (Informational)
DATE: January 12, 1987
Introduction
The Council had asked for more information about Houser's budget request
for 1987 in the amount of $2,500 for parking lot improvements at Eagle Creek
Hall. LeRoy has said that he wanted it for curbing but has changed his mind
and does not plan to make that improvement and therefore does not need the
$2,500 funding. The $2,500 was left in the Govt. Buildings budget for 1987.
ADJ.REG. SESSION
Mayor Reinke presiding
TENTATIVE AGENDA
SHAKOPEE, MINNESOTA JANUARY 20, 1987
1] Roll Call at 7:00 P.M.
2] Liaison Reports from Councilmembers
3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
4] Approval of Consent Business - (All items listed with an asterisk
are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion
of these items unless a Councilmember so requests, in which
event the item will be removed from the consent agenda and
considered in its normal sequence on the agenda.)
*51 Approval of the Minutes of January 6, 1987
61 Communications: (Items noted for consent will be received and filed)
a] Mary Sullivan, Scott -Carver -Dakota Community Action
Agency, Inc. re: request for financial support - tabled
January 6th
b] Mike Sortum re: resignation from Ad Hoc Downtown Committee
c] Secretary of State Joan Anderson Growe re: vacancies on
two State agencies
d] Marge Bock, St. Francis Regional Medical Center re:
patients brought to Emergency Room
e] Glenda Spiotta re: Appointment of Manager to Prior Lake/
Spring Lake Watershed District
71 Public Hearings: None
8] Boards and Commissions: planning Commission Recommendations:
a] Request to Amend the Shakopee Zoning Map by Rezoning
Blocks 174 and 40 from R-3 to I-1
b] Approval of the Preliminary and Final Planned Unit
Development Plans for Canterbury Downs Racetrack
9] Reports from Staff: [Council will take a 10 minute break around
9:00 P.M.]
a] Proposed DNR River Trail Extensl - to be provided
b] Update on the Hergott Property
*c] Capital Equipment - Breathing Air Compressor's
d] Masseur/Masseuse Registration
e] Valley Park Drive North Improvement
*f] Signalization Project at C.R. 83 & T.H. 101
g] Mini -Bypass Public Hearing
*h] Building Equipment Maintenance Contract
i] Approve Bills in the Amount of $1,080,889.87
*j] Purchase of Dump Truck
*k] Refuse Disposal Contract
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PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 6, 1987
Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Leroux,
Wampach, Lebens, Vierling and Clay present. Also present were John K.
Anderson, City Administrator; Kenneth Ashfeld, City Engineer; Dennis Kraft,
Executive Director; Judith S. Cox, City Clerk; and Julius A. Coller II,
City Attorney.
Liaison reports were given by councilmembers.
Leroux/Clay moved to recess for HRA meeting. Motion carried unanimously.
Vierling/Wampach moved to reconvene at 8:40 p.m. Motion carried unanimously.
Mayor Reinke read the City's Non -Discrimination Policy.:: .
Mayor Reinke asked if there was anyone from the audience who wished to
address anything not on the agenda.
Jack Brambilla addressed the Council in regards to the Black Arrow Parking
Lot. He said the Council approved a permit for him in December, 1986,
for 37 stalls and now he is asking that 12 of the 37 be given to him on a
no -charge basis being that he owns six apartment buildings adjacent to
the lot. He also expressed concern over losing part of his parking lot
upon commencement of the new mini -bypass. The City Clerk explained that
the letter he received was more or less putting him on notice that at
such time of commencement of bypass that the permit maybe terminated.
Vierling/Wampach moved to have staff bring this issue of apartment parking
spaces back to the Council with a listing of the current policies and when
they came into effect. Motion carried unanimously.
Vierling/Leroux moved to approve the minutes of December 2, 9th, and 16th,
1986.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Discussion ensued on the Council's decision to eliminate continuing
funeral service escorts. Jim McNearney, Cavanaugh - McNearny Funeral Home,
said that they would very much like the City to continue this service
for the citizens of the community.
Leroux/Lebens moved to rescind previous action and continue police escort
services for funerals within the City of Shakopee. Motion carried unanimously.
Vierling/Clay moved to table the request from Mary E. Sullivan, Scott -
Carver -Dakota Community Action Agency, regarding financial support in
relocating to Shakopee. Motion carried unanimously.
Leroux/Vierling moved to receive and place on file the letter from Wallace
Bakken referencing looping of snowmobile trail, and direct staff to bring
this back to Council as a regular agenda item. Motion carried unanimously.
City Council
January 6, 1987
Page -2-
Leroux/Lebens moved to accept the letter of resignation from Daniel G.
Steil from the Ad Hoc Downtown Committee, with regrets, and move Resolution
No. 2673, A Resolution of Appreciation to Daniel G. Steil, and move its
adoption. Motion carried unanimously.
Lebens/Leroux moved to cast the vote for Minnesota Polars for the name of
the Minnesota NBA Basketball Team. Motion carried with Vierling and
Clay opposed.
Vierling/Leroux moved to receive and place on file the letter from
John M. Lane, on his resignation from the Planning Commission.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Leroux moved to receive and place on file the letter from
Nathaniel B. Wess, Canterbury Downs regarding admission tax.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Wampach/Lebens moved to receive and place on file the letter from League
of Minnesota Cities regarding Investment Pool Meetings being held. Motion
carried unanimously.
Clay/Vierling moved to open the public hearing for vacation of drainage
and utility easements in Century Plaza 3rd Addition. Motion carried
unanimously.
The City Clerk said the Shakopee Super 8 Partnership has obtained a
conditional use permit to expand to the north from Lot 4 over into Lot 3,
Block 1. One of the conditions of approval is that the utility and drainage
easement between the two lots be vacated.
Shakopee Public Utilities has no objection to the vacation of the easements
as long as the easements along the east and west property lines are kept.
The City Engineer has no objections as long as he can review and approve
the drainage plan prior to issuance of a building permit.
Mayor Reinke asked if there was anyone from audience who wished to address
this issue. There was no response.
Leroux/Vierling moved to close public hearing. Motion carried unanimously.
Wampach/Vierling moved to direct staff to prepare a resolution vacating
the drainage and utility easements across the southerly 10 feet of Lot 3
and across the northerly 10 feet of Lot 4, Block 1, Century Plaza Square
3rd Addition for Council consideration when a building permit application
is submitted to the City for expansion of the Shakopee Super 8 Motel.
Motion carried unanimously.
The City Administrator reviewed the implementation of Hotel -Motel Tax. The Proposed
Ordinance includes a 3% tax level beginning immediately. It does not include long-
term camping or housing if the stay is over 30 days. The tax will be administered
through the Chamber of Ccanerce. Cncl. Leroux asked why the period of 30 days was set for campgrounds.
The City Administrator replied that it is a state law. Cncl. Clay asked about tlr- time period
of the sunset clause. The City Administrator said the intent of this law
is to impose a tax on short term stays in the community so that those can be
used to further the use of those types of facilities in the winter.
City Council ___1
January 6, 1987 )
Page -3-
Doc Muralt, Chamber of Commerce, said that there are currently no campgrounds
in the area and that they are turning people away. He explained that any new
campgrounds will not suffer from this imposed tax. Almost all the surrounding
communities have gone to a hotel -motel tax.
Stan Ockwig, Canterbury Inn, said that the money from this tax can be
utilized to help promote tourism during the off season. They would like
to see at least one-third of that money spent towards a major winter activity
in the community, one-third towards general tourism, and one-third towards
an operational cost.
The Vice President of the Chamber of Commerce, Mr. George Muenchow, said
that Linnea Stromberg Wise, President strongly supports the 3% overall tax
for campgrounds.
Cncl. Leroux raised concern over imposing a tax to be controlled by a body
that is not directly answerable to this body which is answerable to the
public. He feels that the controlling body for this tax which is the
visitors bureau should be answerable to the city. Mr. Mears stated that
in the agreement it states that the city is in charge of this controlling body,
all revenues will be reported to the city.
Marilyn Haggerman, Renaissance Festival, said there is a vested interest by a
number of attractions who are bringing the people to Shakopee. The hotels
do not have the main interest in the way the money will be handled.
Leroux/Lebens moved to offer Ordinance No. 212, An Ordinance of the City
of Shakopee, Minnesota Amending the Shakopee City Code Chapter 6 Entitled
"Other Business Regulations and Licensing" By Imposing a Lodging Tax,
Providing for the Payments and Use Thereof and By Adopting by Reference
Shakopee City Code Chapter 1 and Sections 6.99, Which Among Other Things
Contain Penalty Provisions, and moved its adoption.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Lebens/Leroux moved for a 10 minute recess. Motion carried unanimously.
Leroux/Vierling moved to reconvene at 9:50 p.m. Motion carried unanimously.
The City Engineer gave an update on the mini -bypass bridge project and the
City/MnDOT partnership. Mr. Bill Crawford from MnDOT was present and
said that they fully intent to reconstruct the bridge and it is in their
program for November of 1989 . The Federal Highway Administration will
be participating also. He asked the City to be the lead agency in preparing
the plans and specifications.
Leben 1Clay moved to direct staff to. negotiate a letter of understanding
with MnDOT for the advanced funding of final design for the Trunk Highway
169 Mini -Bypass project and to return with specifics for Council onsideration.
Roll Call: Ayes: Cncl. Vierling, Clay, Leroux, Wampach and Mayor Reinke
Noes: Cncl. Lebens
Motion carried.
City Council
January 6, 1987
Page -4-
Discussion ensued on the application for Masseuse Registration from Carol
Cronkhite. The legal opinion from the City Attorney is that the licensing
provision will prevail and she will need to conduct her business in a
commercial zone and cannot be granted a masseuse registration at the
location of her home. Ms. Cronkhite is asking the City to consider
amending the City Code so that it might be made possible for her to
conduct her business in her home.
Vierling/Leroux moved to have staff research options to amending the City
Code to permit therapeutic massage as a home occupation that might be
available that would not allow a precident being set. Motion carried with
Mayor Reinke and Cncl. Lebens opposed.
Discussion ensued on the validation of the downtown feasibility study petition.
Cncl. Lebens feels that no action should be taken until the Council work -
session on January 13, 1987.
Leroux/Vierling moved that no action be taken on the validation of the
Downtown Feasibility Study Petition until January 13, 1987.
Motion carried unanimously.
Leroux/Clay moved to authorize an expenditure from the Sanitary Sewer Fund
of an amount not to exceed $2,300.00 to Pace Laboratories, Inc. for flow
monitoring.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Leroux/Vierling moved to direct staff to transmit correspondence to Met
Council requesting information relative to Infiltration and Inflow
entering the Blue Lake Wastewater Treatment Plant. Motion carried unanimously.
Mr. Keith Shannon reviewed the Upper Valley Drainage Report.
Leroux/Vierling moved to order a public meeting for February 24, 1987, to
discuss proposed drainage improvements to the Upper Valley Drainage Basin.
Motion carried unanimously.
Vierling/Leroux moved to authorize the appropriate City officials to execute
an agreement between the City and the Minnesota Department of Transportation
which provides for the Commissioner of Transportation of the State of
Minnesota to act on behalf of the City in administering Federal Aid to
Urban Routes.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Leroux moved to direct staff to hire a seasonal part time person
to enforce calendar parking regulations at a cost of $3,000.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Leroux/Vierling moved to recieve and file the Comparable Worth Appeals/
Objections. Motion carried unanimously.
City Council
January 6, 1987 /
Page -5-
Leroux/Vierling moved to direct staff to process the appeals and re-
classifications and present it to the Council for final action. Motion
carried unanimously.
Wampach/Vierling moved to approve two years service credit for Fulton
Schleisman for his prior appointment as Assistant Building Inspector.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Leroux/Lebens moved to approve the bills in the amount of $73,804.33.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Leroux moved to approve the transfer of $81,280.96 from the
Revenue Sharing Fund to the General Fund and $171,593.71 from the Capital
Equipment Fund to the General Fund, in accordance with the 1986 budget.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Leroux moved to rescind the action of December 17, 1986, to
issue a check to DeLoris Hoy for $174.25
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Wampach moved to nominate Cncl. Leroux as Acting Mayor for 1987.
Motion carried unanimously.
Vierling/Leroux moved to nominate Cncl. Wampach for liaison appointment
to the Downtown Committee and Shakopee Public Utilities Commission.
Motion carried unanimously.
Lebens/Wampach moved to nominate Cncl. Leroux as liaison to Shakopee Community
Services. Motion carried unanimously.
Vierling/Leroux moved to nominate Cncl. Clay as liaison to Planning
Commission. Motion carried unanimously.
Leroux/Wampach moved to nominate Cncl. Vierling for Hazardous Waste and
Sewer Service Board. Motion carried unanimously.
Leroux/Wampach moved to nominate Cncl. Vierling for Purchasing Committee.
Motion carried unanimously.
Vierling/Wampach moved to nominate Cncl.Leroux for Purchasing Committee.
Motion carried unanimously.
Vierling/Leroux moved to remove from table the applications for taxicab
license for 1987.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Leroux moved to table until January 20, 1987 the applications
for a 1987 taxicab license.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
City Council -
January 6, 1987
Page -6-
Vierling/Leroux moved to authorize the City Clerk to issue cigarette
licenses for 1987.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Leroux moved to designate the Shakopee Valley News as the official
newspaper for the City of Shakopee for the year 1987.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Leroux offered Resolution no. 2674, A Resolution of Appreciation
to Judith M. Simac, and moved its adoption.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Leroux/Wampach moved to remove Resolution No. 2655 from table. Motion carried unanimously.
Discussion ensued on the proposed Sanitary Sewer Plan for land within the
Metropolitan Urban Service Area (MUSA) and whether the City can trade
sewer allocation from one property to another. Cncl. Leroux said that
he does not feel that it will create a hardship and it gives the City
a little leverage. He believes there will be a problem with the Shiely
company and their attempt to sell their land with no guarantee of
sewer availability.
Tim Keane, Canterbury Inn, said he has no concern with the Council's intent
to approve all building permits for sewer extension- within service areas
66,,77 and Y. His concern is the effect of this resolution to withdraw
150 acres that is already secured and approved by the Met Council within
the urban service area and set this acreage aside for property outside the
corporate limits of Shakopee.
Leroux/Wampach moved to table Resolution No. 2655 and direct staff to look
at the wording of it and bring back to Council sometime in February.
Motion carried unanimously.
Leroux/Vierling moved to reconsider Resolution No. 2665, A Resolution
Adopting the 1987 Pay Schedule for the Officers and Non-union Employees
of the City of Shakopee, Minnesota.
Roll Call: Ayes: Cncl. Vierling, Wampach, Leroux, Clay and Mayor Reinke
Noes: Cncl. Lebens
Motion carried.
Leroux/Vierling moved Resolution No. 2665, A Resolution Adopting the
1987 Pay Schedule for the Officers and Non-union Employees of the City of
Shakopee, Minnesota, as amended as outlined in the Finance Directors memo
dated 12/26/86 (Doc. No. CC -129).
Roll Call: Ayes: Cncl. Vierling, Wampach, Leroux, Clay and Mayor Reinke
Noes: Cncl. Lebens
Motion carried.
Vierling/Leroux offered Resolution No. 2671, A Resolution Designating Director
and Alternate Director to Suburban Rate Authority) and moved its adoption.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
City Council
January 6, 1987
Page -7-
Vierling/Leroux offered Resolution No. 2672, A Resoluton Adopting Assessments
1986-3 Public Improvement Program Fourth Avenue Reconstruction, and
moved its adoption.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Vierling/Leroux moved to direct staff to discontinue assessment proceedings
against CMST.P. & P. Railroad for improvements of Fourth Avenue Reconstruction,
Project 1986-3.
Roll Call: Ayes: Unanimous Noes: None Motion carried.
Lebens/Clay moved to Adopt Ordinance No. 211, An Ordinance of the City of
Shakopee, Minnesota, Amending Shakopee City Code Chapter 11 Entitled
"Land Use Regulation (Zoning)" By Adopting a new Conditional Use to Section
11.29 Subd. 3 "Limited Food Processing" and by Adopting by Reference
Shakopee City Code Chapter 1 and Section 11.99.
Roll Call: Ayes: Cncl. Wampach, Vierling, Lebens and Clay
Noes: Cncl. Leroux and Mayor Reinke
Motion fails for lack of 4/5 vote.
Leroux/Wampach moved to recess for HRA. Motion carried unanimously.
Vierling/Wampach moved to reconvene at 12:02 a.m. Motion carried
unanimously.
Leroux/Vierling moved to recess for Executive Session to discuss pending
litigation with NSP. Motion carried unanimously.
Leroux/Wampach moved to reconvene to City Council at 12:25 a.m. Motion
carried unanimously.
Leroux/Wampach moved to direct the Assistant City Attorney to offer NSP
a settlement of $15,000. (Regarding the pole relocation on East 4th Avenue
Project 85-1) Motion carried unanimously.
Leroux/Vierling moved to adjourn to Tuesday, January 13, 1987 at 7:00 P.M.
Motion carried unanimously. Meeting adjourned at 12:30 a.m.
Judith S. Cox
City Clerk
Carol L. Schultz
Recording Secretary
Scott -Carver -Dakota Community 4dion 4gency, /nc. 60,
b
� 420 Oak Street North
Corporate Officers: CARVER, MINN. 55315 CAP
Harold Trende-Chairman Phone: 448-2302
Richard Graham -Vice Chairperson
Denise Parrish-Secretary/Treasurer COMMON TT
1986 `"
Ms. Mary F. Sullivan- December 12, ..".""
Executive Director
Mr. John Anderson, City Administrator
Shakopee City Hall
129 First Avenue East
Shakopee, Minnesota 55379
Dear John,
This letter is a request for financial support from the City to assist
in relocating our agency to Shakopee.
As you know, we have researched several buildings and believe we may
have found suitable affordable space.
The space we are looking at is in the Industrial Park; office space
once occupied by Scotland Corporation.
I would hope that the Shakopee City Council would see this as a great
benefit to the community. Locating our Community Action Agency in
Shakopee would provide bettter access for the low-income residents of
the area as well as bringing additional jobs to Shakopee. Our goal
would be to move in the direction of establishing a Service Center,
locating several social service providers together.
Our request is for financial assistance to offset the increase in rent.
We need to raise $8,000 per year or $24,000 for a three year term of
the lease.
We will be approaching other service organizations such as the Lions,
Rotary, VFW and American Legion in an effort to raise the money. The
support.of the City, both financially and conceptually, will enhance
these fund-raising efforts.
Sincerely,
V\��l 1 �ivan
Mary F.
Executive Director
Scott -Carver -Dakota Community 4dion 49ency, /ac.
420 Oak Street North
Corporate Officers: CARVER, MINN. 55315 0--, CAP
Harold Trende-Chairman Phone: 448-2302
Richard Graham -Vice Chairperson
Denise Parrish-Secretary/Treasurer COMM
acTUNITYioN
Ms. Mary F. Sullivan- -GRAM
Executive Director
January 20, 1987
Dear Council Member:
This letter is an update on the progress of moving the
Community Action Agency offices to Shakopee.
On December 16, 1986 the Scott -Carver -Dakota Community
Action Agency Board of Directors passed a motion to
proceed with developing a lease with Joe Sand and making
necessary arrangements to facilitate the move to the old
Valley Printing Building.
This move will benefit Shakopee both in economic develop-
ment (agency offices employing approximately twenty people,
meetings and agency functions) as well as services for the
low-income city residents.
At this time we are in need of assistance, both financial
and in-kind, to defray the cost of the move; not for increased
rent costs as previously stated.
We are requesting of the City any assistance you may be
able to offer.
Sincerely,
Mary F. Sullivan
Executive Director
MFS:cr
St. Frc_ n iS Mf?c-fic..-al CenTer
Fifth Avenue. Sh,,kc)j?f'e. 1'.1ho e—sot- ��_ Z
January 9,1987
Mr. Gary Laurent, Chairperson
Downtown Ad Hoc Committee
City of Shakopee
129 First Avenue East
Shakopee, MN 55379
Dear Gary:
As I have discussed with Barry Stock, in recent months there has been
a conflict in the meeting times of the Downtown Committee and meeting
responsibilities I have at St. Francis. As a result, I am submitting
my resignation from the Downtown Committee effective January 1, 1987.
It has been a pleasant and interesting experience to be a part of the
Committee for the past 41 years. I strongly support the goals and
objectives of the Committee and the direction being recommended by
the Committee.
In the future if I can be of any assistance to the Committee on an
'on-call' basis, I would be most happy to be available. Best wishes
for your continued progress in making Shakopee a viable and growing
community.
Sincerely,
Mike Sortum
cc: Mr. Barry Stock, Administrative Assistant
City of Shakopee
Sr)onscred by �')(, Franciscan S iters of Sain: Paul, Minnesota
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Resolution of Appreciation to Mike Sortum
DATE: January 14, 1987
Introduction and Background
The attached resolution is a resolution of appreication to Mike
Sortum for his four years of service on the Ad Hoc Downtown
Committee.
Action Requested
Offer Resolution No. 2678, A Resolution of Appreciation to Mike
Sortum, and move its adoption.
JSC/jms
RESOLUTION NO. 2678
A RESOLUTION OF APPRECIATION TO
MIKE SORTUM
WHEREAS, Mike Sortum served on the Ad Hoc Downtown Committee,
a Sub -Committee of the Industrial Commercial Commission, from
October 13, 1982 until his resignation January 1, 1987, and
WHEREAS, the Ad Hoc Downtown Committee was established to
prepare a downtown economic development strategy, and
WHEREAS, Mike Sort= has unselfishly contributed many hours
of service to the City of Shakopee during his four years on the
Ad Hoc Downtown Committee.
NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council
on behalf of the residents of Shakopee and on behalf of the Ad
Hoc Downtown Committee and the City staff, that the Shakopee City
Council does hereby extend to Mike Sortum the deep appreciation of
the City for his years of civic interest and dedicated service
to the community.
Adopted in adjourned regular session of the City Council of
the City of Shakopee, Minnesota, held this 20th day of January,
1987.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1987.
City Attorney
O�' h
JOAN ANDERSON GROWE
Secretary of State
ELAINE VOSS
Deputy Secretary of State
FOR IMMEDIATE RELEASE:
January 5, 1987
Matt of finmintca
OFFICE OF THE SECRETARY OF STATE
1�§f. Paul55155
01966
CITY Or 5;-t.�,i��
180 STATE OFFICE BUILDING
Corporation Division: 612/296-2803
UCC Division: 612'296-2/34
Election Division: 612'2962805
Office of the Secretary. 612%2963266
Office of Deputy Secy.: 612%296-2309
For Information:
Willa Behrends
(612) 296-2805
Secretary of State Joan Anderson Growe is seeking applications for 2 vacancies
in the following state 2 agencies. In accordance with the Minnesota Open
Appointments Law, application forms may be obtained at the Office of the
Secretary of State, 180 State Office Building, St. Paul, MN 55155-1299: (612)
296-2805. Application deadline is January 27, 1987.
MINNESOTA RACING COMMISSION has 1 vacancy open for a member. The commission
licenses persons to operate racetracks, conduct horse racing, conduct pari -
mutual waging on horse racing, enforces and collects all applicable taxes and
license fees, and establishes a Minnesota breeders' fund. Prescribed qualifica-
tions include: Minnesota resident for 5 years before appointment, no more than
five members of the same political party, appointees must file a bond of
$100,000. Members are appointed by the Governor and confirmed by the Senate.
Terms are staggered; members receive $35 per diem. Members must file with the
Ethical Practices Board. For specific information contact the Minnesota Racing
Commission, 11100 W. 78th St., Suite 201, Eden Prairie 55344; (612)341-7555.
- MORE - SEE OVER -
"AN EQUAL OPPORTUNITY EMPLOYER"
Page 2 - Vacancies
EDUCATION BOARD has 1 vacancy open for a citizen of the state at -large. The
board sets statewide education policies for the Dept. of Education, and elemen-
tary and secondary schools and vocational technical institutes. Members are
appointed by the Governor and confirmed by the Senate. Members must file with
the Ethical Practices Board. Monthly meetings; members receive $35 per diem
plus expenses. For specific information contact the Education Board, 712
Capitol Square Bldg., St. Paul 55101; (612)296-2358.
- 30 -
4a
51 FRANCIS (612) 445-2322
RKJONAI MEDICAL CENTER 32, West Fifth Awnue, ShAopee, !Minnesota 553?9
MEMORANDUM
TO: 1.11 local Police Chiefs:
Sha�opee
Jordan
Chaska
Prior Lake
Savage
Belle Plaine
Scott County Sheriff's Department
Scott County Attorney
FROM "arge Bock, RN
Administrative Assistant
RE: Patients brought to St. Francis Regional
Medical Center Emergency Room
DATE: December 19, 1986
we have consulted with our hospital attorney regarding the
^roblems that our facility has encountered with
reimbursements of services provided, as well as the
'Liability we assume in treating patients witholt their
consent (or authorization for treatment).
On the lawyers recommendation, the following hospital
policy has been implemented.
If you have any questions or concerns, please feel free to
contact me at 445-2322, ext. 410.
Thank you for your attention in this matter.
///s/r 17
K-3/MB/ka
--..z-:aa=�-.s---'- aa:a.,sa��+rssr.aa �a*�s.=s:saa.►.r+...rw+ca�=.�s,�.�ssc�- �.-----�ra:rasa_:=a�_asa -r.�
RAN; IS REGIONAL MEDICAL EFFECTIVE DATE: PAGE POLICY N','MBER
.,ENTER 12/23/86
25 West Fifth Avenue 1 of 1
St►akopee, MN 55379 NEW. X REV
DEPT: Emergency Medical Services REVIEWED:
TITLE: Authorization for Treatment APPROVED:
V.P. Patient Services Date
INITIATED -BY:--- Marcge Bock, R N Admin. Ass t.
X POLICY PROCEDURE OTHER:
AUTHORIZATION FOR TREATMENT
POLICY
Any patient brought into the Emergency Room will be required to give authorization fcr
treatment.
The authorization for treatment may be written or verbal. (If the patient is unable t--
sign,
rsign, two hospital witnesses will sign stating his verbal willingness for treatment.)
The patient must be willing to give insurance information, if available, including name
of company, address of company, policy number and/or employer's name; a signature is
also requested by the patient, guarantor, or accompanying police officer to assume
responsibility for the charges incurred.
If the patient refuses to give authorization for treatment, the Emergency Room stat`
will not facilitate the process nor render services.
Consent from a police officer alone is not legally acceptable.
J-2/LB/12-23-86
S /
SCOTT COUNTY'`
BOARD OF COMMISSIONERS 1g�
COURT HOUSE 109 �P`N
F SHAKOPEE, MN. 55379-1382 (612) 937-6100S,ri�p(Gi:
k CITY OF
MARK H. STROMWALL, District 4, Chairman
JOHN F. CASEY, District 5, Vice Chairman
WM. KONIARSKI, District 1
ANTHONY WORM, District 2
R. E. MERTZ, District 3
January 14, 1987
To: All Government Jurisdictions in the Prior Lake/Spring Lake
Watershed District
From: Glenda D. Spiotta
Recording Secretary
Subject: Appointment of Managers
Pursuant to Minnesota Statute 112.42, the Board of Commissioners for Scott
County will be making appointments for one Manager of the Prior Lake/Spring
Lake Watershed District prior to the expiration of the term of James Laabs on
March 3, 1987.
The Board of Commissioners requests that you submit your recommendations for
appointments for Manager as soon as possible but not later than February 20,
1987.
Please contact your Commissioner, or submit your recommendation to the County
Administrator's Office.
Thank you.
cc: Chairman of the Board
PL/SL Watershed District Liaison
Co. Attorney
Co. Administrator
File: PL/SL Watershed District
An Equal Opportunity Employer
MEMO TO: John K. Anderson, City Administrator p
FROM: Dennis R. Kraft, Community Development Director
RE: Request to Amend the Shakopee Zoning Map by Rezoning
Blocks 174 and 40 from R-3 Mid -Density Residential to
I-1 Light Industrial
DATE: January 15, 1987
Introduction•
On January 8, 1987 the Planning Commission held a public
hearing to consider the rezoning of approximately 4.14 acres of
property located on Lots 1-10, Block 174 and Lots 1-10, Block 40,
located in the City of Shakopee, from R-3 to I-1.
Backaround:
Factors introduced at the meeting arguing in favor of the
rezoning included (1) the property is presently vacant and has
been zoned R-3 for at least the past 35 years and no development
has occurred; (2) the surrounding uses include industrial to the
north (Rahr Malting) I-2 and R-2 to the east (Shakopee Services
and residential fronting on 4th Avenue); (3) R-3 and R-2 to the
south (the vacated prison property and scattered residential) and
R-3 (scattered residential) to the west.
The City Engineer has indicated that the area can not be
served by a gravity sanitary sewer and therefore there will be a
need for a small, privately owned, force main to be constructed
to serve this property. The privately owned sewer is being
recommended as opposed to a publicly owned facility because of
cost considerations, i.e. a private sewer in this area will be
much less expense.
The Public Utilities Manager has indicated that the north
half of blocks 174 and 40 have accessibility to water but that
there is no accessibility to the southern half of each of those
blocks. He also indicated that the amount of water available is
not adequate for industrial use and that it is the intention of
the Shakopee Public Utilities Commission to construct a water
main from the intersection of Webster and 5th to 3rd Avenue as
the property between the two forementioned points develops.
The applicants are indicating that they would like to
construct an office warehouse on block 40. A more detailed
description of the area is -found in the attached Planning
Commission letter.
Planning Commission Recommendation:
The Planning Commission, by a o to 0 vote, recommended that
the City Council rezone the subject properties as requested.
Staff Recommendation:
The staff recommends that the property be rezoned from R-3
to I-1.
Action Reauested:
Move to adopt Ordinance # 213 which will amend the
Shakopee Zoning Map by rezoning Blocks 40 and 174 from R-3 Mid
Density Residential to I-1 Light Industrial.
ORDINANCE #213
Fourth Series
An Ordinance of the City of Shakopee Amending Shakopee City Code
Chapter 11 entitled "Land Use Regulations (Zoning)" Sections
11.20 and 11.21 By Removing Lots 1-10, Block 174 and Lots 1-10,
Block 40, Shakopee City From R-3 Zoning District, (Mid -Density
Residential), to I-1 Zoning District (Light Industrial), and by
Adopting By Reference Shakopee City Code Chapter I and Section
11.99 which Among Other Things Contains Penalty Provisions.
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS:
SECTION I: Changing Zoning Classification of Lots 1-10, Block
174, and Lots 1-10, Block 40, Shakopee City and
Altering Zoning Map
A. Lots 1-10, Block 40 and Lots 1-10, Block 174 are hereby
removed from the present zoning as R-3 (Mid Density
Residential), and Reclassified as I-1 (Light
Industrial).
B. The Zoning map Section 11.21 of the City Code is
changed in conformity with the foregoing.
SECTION II: Penalty
Shakopee City Code Chapter I entitled "General Provisions
and Definitions Applicable to the entire City Code including
penalty for violations" and Section 11.99 entitled "Violations a
Misdemeanor" are hereby adopted in their entirety by reference as
though repeated verbatim herein.
SECTION III: When in Force and Effect
After the adoption, signing and attestation of this
ordinance, it shall be published once in the official newspaper
of the City of Shakopee and shall then be in full force and
effect.
Adopted in session of the Shakopee City
Council held this day of , 1987•
Mayor of the City of Shakopee
ATTEST:
City Clerk
P�
MEMO TO: Shakopee Planning Commission
FROM: Judi Simac, City Planner
DATE: January 2, 1987
APPLICANTS: T. Edman, J. O'Brien, and Shakopee Services, Ino.
LOCATION: Lots 1-10, Block 174 and Lots 1-10, Block 40,
City of Shakopee
ZONING: R-3 Mid -Density Residential
LAND USE: Vacant
APPLICABLE REGULATIONS: Section 11.04, Subd. 7
FINDINGS REQUIRED: Section 11.04, Subd. 7, I
SURROUNDING LAND USES: North - I-2 (Rahr Malting)
East - I-2 and R-2 (Shakopee Services
& residential fronting 4th Ave)
South - R-3 and R-2 (Vacant prison
property & scattered residential)
West - R-3 (scattered residential)
PUBLIC UTILITIES: Gravity sanitary sewer not available, water
available to North 1/2 of blocks 174 and 40,
storm sewer available.
PROPOSAL: The applicants are requesting a zoning map amendment
to rezone blocks 174 and 40 from R-3 mid -density
residential to I-1 light industrial.
:CONSIDERATIONS:'
1. The joint application by Tom Edman, Jim O'Brien and Shakopee
Services, Inc. proposes the construction of an
office/warehouse on Block 40 for the expansion of Shakopee
Services, Inc. and the offices/shop for the construction and
special trade contractor businesses of Edman and O'Brien.
2. Both Blocks 40 and 174 are vacant at this time. They are at
street level with 3rd Ave. to the north and the south
property lines are at the foot of the bluff where 4th Ave.
is unconstructed at this time. In the future 4th Ave. will
connect with Adams Street.
3. The City Engineer has indicated that gravity sanitary sewer
floes not extend to the property and cannot be extended.
Development on both Blocks 40 and 174 must use a small lift
station for conveyance of sewerage to an existing gravity
sewer located on 3rd Ave. immediately west of Block 174.
4. The Utility Manager has indicated that the north 1/2 of
blocks 174 and 40 have accessibility to water only. Even
though domestic water may not be needed for the south 1/2 of
blocks, Water for fire Protection is necessary. The amount
of water available is not adequate for-_gdustrial use.
It is the intention of SPUC to construct a watermain from
the intersection of Webster and Fifth to 3rd Avenue as the
property between the two points develops. It is the
recommendation of the Utility Manager that the wate_rmain be
constructed at this time.
5. A title search indicates that there is no easement or right-
of-way for a central alley through either block. Webster
street between blocks 174 and 40 remains platted and
includes a 30 foot utility easement.
6. The blocks have been in a residential or a mid -density
residential zoning classification since at least 1952. The
fact that it hasn't developed in over 30 years may be an
indication that the presence of Rahr Malting to the north is
not conducive to residential development and that light
industrial may serve as an adequate transition to the R-3
and R-2 to the south. The special trade contractor and any
type of outdoor storage requires a conditional use permit in
the I-1 district.
RECOMMENDATION:
Staff recommends approval of the zoning amendment based upon the
following findings:
1. Although a major goal of the community is residential
growth, it has not occurred on or in the vicinity of Blocks
174 and *40 due to the existing heavy industrial uses _
adjacent to the property. Residential growth, especially
mid or high density will develop in areas accessible to
major collector streets, neighborhood business centers and
schools. The: multi -family which has developed in the
community in the past twenty years reflects this theory.
2. Significant changes in city-wide or neighborhood development
patterns have occurred. As noted in 11 above, residential
growth is not occurring in this area.
ACTION REQUESTED:
Move to recommend to the City Council that a zoning map amendment
is adopted to rezone Blocks 40 and 174 from R-3 Mid -Density
Residential to I-1 Light Industrial.
JS:cah
MEMO T0: John K. Anderson,
FROM: Dennis R. Kraft,
RE: The Approval of
Development Plans
DATE: January 16, 1987
Introduction:
City Administrator rf��
Community Development Director jX
the Preliminary and Final Planned Unit
for Canterbury Downs Racetrack
On January 8, 1987 the Planning Commission held a public
hearing to consider the Preliminary and Final PUD's submitted by
Canterbury Downs which would allow the construction of dormitory
housing in the backstretch area of the Canterbury Downs
Racetrack.
Backaround•
Canterbury Downs Racetrack was approved by a Conditional Use
Permit in November of 1983. In July of 1986 a Racetrack District
Zoned (RTD) was adopted by the City Council. This district
requires that permitted uses are to be developed through the
Planned Unit Development (PUD) process. At this time Canterbury
Downs proposes to construct three dormitory buildings adjacent to
horse barns C-4, jt -6, and C-8 (See Plan). Each building will
contain 12 residential units and will hold 2-3 _persons per unit.
The buildings will consist of metal siding and metal hip roofs
which will match the appearance of the existing structures. The
proposal has been reviewed by the Building Official, Fire Chief
and City Engineer and all have recommended approval.
Planning Commission Recommendation:
The Planning Commission recommended approval of the
Preliminary and Final PUD submitted by Canterbury Downs by a 7-0
vote.
Recommendat- i on
It is recommended that the proposed dormitory buildings be
approved as a part of the Canterbury Downs PUD Plan.
Action Reauested:
Move to approve Resolution ;;2682 for the Preliminary and
Final Planned Unit Development Request of Canterbury Downs which
will allow the construction of three 12 unit dormitory housing
buildings adjacent to horse barns C-4, C-6 and C-8 as depicted on
the plans which are included as a part of the permit application.
�1��,4NTERL;URY
NEW DORMITORIES
0
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0 0
00
0
0
0
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NEW DORMITORIES
RESOLUTION NO. 2682
A Resolution Approving the Preliminary and Final Planned
Unit Development Plans for Canterbury Downs Racetrack
WHEREAS, the City Council has determined that the proposed
development of Canterbury Downs is consistent with the Shakopee
Comprehensive Plan, and
WHEREAS, the City Council has determined that the proposed
development will positively benefit the subject property and
adjacent properties by, providing additional needed housing for
the racetrack facility,. and
WHEREAS, the Final Development Plan is in substantial
conformance with the Preliminary Development Plan:
NOW, THEREFORE BE IT RESOLVED by the City Council of the
City of Shakopee, Minnesota that the Preliminary and Final Plan
Unit Development Plans for Canterbury Downs Racetrack is hereby
approved and adopted.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
, 1987.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Annroved as to form this
day of , 1987.
City Attorney
fb
MEMO TO: John K. Anderson, City Administrator
FROM: Dennis R. Kraft, Community Development Director
RE: Second Update on the Herrgott Property
DATE: January 16, 1987
As directed by the City Council on January 13th, Rod Krass,
John Leroux and I met with Mrs. Merlin Herrgott and her son
Charles. The meeting which was held Wednesday evening January
14th gave us an opportunity to answer the questions that Mr.
Herrgott had raised at the Council meeting of the 13th. We also
explained the provisions of the proposed agreement in detail to
Mrs. Herrgott.
Mrs. Herrgott has signed the agreement with the City.
Therefore we will be transmitting a $300.00 check to her as
directed by the City Council.
I will be available to answer further questions on this at
the Council meeting if so desired.
9�
MEMO TO: John K. Anderson, City Administrator
FROM: Joseph P. Ries, Fire Chief
RE: Capital Equipment - Breathing Air Compressor
DATE: January 16, 1987
Introduction:
The Self Contained Breathing Apparatus (SCBA) refilling system consists of the
following: Breathing Air Compressor, Air Purification Units, Air Storage Tanks
and Tank Refilling Station. The compressor and purification is capable of
supgJ-ying 30 cubic feet of class D breathing air at 5000 psi. The storage
receivers will hold approximately 2,480 cubic feet of air in reserve. Refilling
station and related hardware is to insure proper and safe refilling of the de-
partments SCBA as required by various OHSA/Niosh regulations.
Background:
The SCBA unit is one of the most vital pieces of equipment the Fire Department
uses. The SCBA is singally worn by all Firefighters responding to any call.
This procedure assures maximum safety for the firefighter and a high level of
readiness to fight fires and execute search and rescue without delay. Even at
a rescue, vehicle/estrications, a percentage of the responders will stand
ready wearing the SCBA with a hose line in case of ignition at the accident
scene. In short, the departments effectiveness at an emergency is largely
determined by its air supply capability.
The present system of 2250 psi gives us 20-25 minutes duration with our SCBA's.
The 5000 PSI Air Compressor system will give us more use time with the SCBA,
40-45 minutes which it is rated for. The present compressor, a 5 CFM, 2250
psi system, recovery time is very long, often after a call some personnel must
remain for some time to refill all the SCBA tanks. The 30 CFM, 5000 psi system
will reduce this greatly. The new system has a purification system to produce
class D breathing air as required by laws, and has a carbon monoxide indicator
and other sensors to insure the quality of the breating air. It also will
incorporate relief values and regulators for saftey.
The present system has no regulator for pressure adjustment, has a purification
system of inadequate size, and must be tested before air is used. The system
is 11 years old. Pressure differences make modifying the present system to
operate at 5000 psi physically and mechanically impossible.
Bids Received:
Bids Received were from:
R. G. Compress Air $36,874.00
Eagle Air Company $44,540.00
Metropolitan Equipment $43,400.00
The following items were also let out on bids as related items to the
compressor:
One 10'x10' platform and support beams to hold compressor
Precision Metal Fabricators for $2,642.00
Electrical wiring from service to compressor and disconnects.
Redfield Electric for $1,775.00
The amount budgeted for air compressor was $40,000.00
Air Compressor $36,874.00
Metal Platform $2,642.00
Electrical $1,775.00
Total $41,291.00
$1,291.00 over the budget
Recommendation and Action Reouested:
Purchase Bauer Model K 220 Breathing Air Compressor from R. G. Compress Air
for $36,874.00, and authorize $2,642.00 for Precision Metal Fabricators and
$1,775.00 for Redfield Electric for installation.
JPR/pss
9d_
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Masseur/Masseuse Registration
DATE: January 15, 1987
Introduction
On January 6, Council directed staff to research options that
might be considered in amending the city code regarding
therapeutic massage.
Background
Application has been made with the City by a resident to be
registered as a masseuse to practice therapeutic massage in her
home. The applicant has gone through the public hearing process
for a conditional use permit for a home occupation. The City
Attorney has advised that registration cannot be approved nor a
conditional use permit issued because the massage parlor
ordinance limits licensing of massage parlors to the general
commercial districts.
Regulations of Other Communities
1. St. Anthony - Physical culture or health gyms, spas or clubs
are permitted by conditional use permit; no licenses are
required; no home occupations are permitted.
2. West St. Paul - Does not permit the operation of a facility
as a massage salon, bath parlor, or similar type of
business, where any physical contact to the recipient of
such service, in the nature of a massage, is provided by a
person of the opposite sex; except, physicians, surgeons,
chiropractors, etc. licensed by the State of Minnesota.
3. St. Louis Park - Permits without a license: bonafide sports/
health establishments which have been in existance in the
community for three years; doctors, chiropractors, physical
therapists, etc. licensed or certified by the State; and
athletic directors and trainers. Requires license from
beauty shops in addition to a State Beauty License and
limits the practice to male/male and female/female.
4. Edina - Requires training for individual applicants;
1) a. Two years training and experience in practicing
massage, or
b. One year training in practicing massage from a
school classified and conducted as a area
vocational -technical school by the Minnesota State
Board of Education pursuant to Chapter 121 of the
Minnesota Statutes; and
2) C. one year training in practicing massage from a
school approved by the Minnesota Higher
Educational Coordinating Board pursuant to Chapter
136A of the Minnesota Statutes; or
d. Received at least one year of training in
practicing massage from a school within or without
Minnesota meeting the standards of those schools
approved as provided in b. and c. above.
Performed only at a physical culture or health service,
physical culture and health club, reducing club, reducing
salon, sauna parlor or massage parlor duly licensed.
Male employees attend to practice massage upon only male
patrons and female employees attend to practice massage upon
only female patrons.
5. St. Paul - Conducts written and practical testing to be
licensed as a masseur or masseuse; in addition, the
therapeutic massage must be conducted within a licensed
physical cultural health service club. The facility must
meet health, fire, building and zoning requirements.
6. Minneapolis - Does not license therapeutic massage. It is
permitted as a business in a commercial zone or as a home
occupation (with no employees). Home occupations are not
governed through the zoning ordinance, but are a permitted
use.
Alternatives - License/Non-License of Massage Parlors
1. License massage parlors.
2. Don't license massage parlors.
3. Require masseur/masseuse registration.
4. Don't require masseur/masseuse registration.
5. Designate through zoning where activities/business may be
conducted.
6. Don't zone where activities/business may be conducted.
7. Differentiate between massage parlors and therapeutic
massage.
Recommendation
Therapeutic massage is a legitimate occupation separate from
massage parlors which use to (and in some cases may continue to)
conduct immoral activities. Because the State does not yet
license therapeutic massage, I am not recommending
differentiating between massage and therapeutic massage
(alternative No. 7). However, it may be desirable to make the
current code more restrictive by requiring some education, even
if it is not from a licensed school. The Minneapolis School of
Massage, Inc. is a non-profit organization which is registered
with the State Higher Education Board. This means that they meet
the minimum standards required for being registered, i.e.:
provide information on: admission requirements, degrees granted
(if any), enrollments, tuition charge, refund policies,
curriculum and faculty employeed. State law requires all schools
offering programs or courses within Minnesota to be registered
annually.
Until the State licenses therapeutic massage, I believe we should
continue to require masseur/masseuse registration, alternative
No. 3, as well as license massage parlors, alternative No. 1.
I agree with the city code that massage parlors should be limited
to the business zone. I also believe that therapeutic massage
should be permitted as a home occupation (with registration) as
are other legitimate occupations. A concern raised at the last
Council meeting is that our code permits one employee in addition
to the applicant of a home occupation. If it is desirable, an
amendment to the code could limit a home 'occupation for
therapeutic massage to be carried on by only one member of the
family in the dwelling unit and without any additional employees.
Alternatives to Amending the City Code
1. Delete from the licensing chapter limiting massage parlors
to the business zones and put massage parlors in the zoning
chapter - this will allow an additional employee, but now
puts the use of the property in the zoning chapter.
2. Add to the licensing chapter:
a. Permit massage as a home occupation in a R-1 and R-2
zone upon approval of a conditional use permit for a
home occupation by the Planning Commission in
accordance with the zoning ordinance requirements, in
addition to current general commercial districts.
b. Add a definition of a home occupation in the licensing
chapter of the city code consistent with the definition
and conditions of a home occupation in the zoning
chapter of the city code, except that the home
occupation shall be carried on by only one member of
the family in the dwelling unit and without any
additional employees.
C. Add minimum educational requirements in order to be
registered as a masseur/masseuse. There are no schools
of therapeutic massage licensed by the State Education
Board. I would hesitate setting up minimum criteria
without some expertise upon which to base it.
3. Make no amendments.
In all cases, masseur/masseuse registration will continue to be
required.
Recommendation
I recommend alternative No. 1 or 2 a. and b. The Community
Development Director recommends alternative No. 2 a. and b. over
Alternative No. 1.
Action Requested
1. Determine whether or not to direct staff to prepare
amendments to the city code governing massage parlors and
masseur/masseuse registration; or
2. Determine whether or not it is desirable to make amendments
to the zoning chapter and if so refer this matter to the
Planning Commission for further action.
3. If it is decided that it is desirable to make no changes to
the city code at this time:
a. Deny the application of Carol Cronkhite for
registration as a masseuse at 2560 Muhlenhardt Road.
b. Approve refunding the $75.00 application fee for a
conditional use permit for a home occupation to Carol
Cronkhite, 2560 Muhlenhardt Road.
JSC/jms
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer/ -
SUBJECT: Valley Park Drive North Improvement
DATE: January 8, 1987
INTRODUCTION:
The purpose of this memo is to address a policy issue relative to
the design of the subject improvement.
BACKGROUND:
Engineering is in the process of final plan development for the
Valley Park Drive North improvement project. During the
feasibility study, it was anticipated that the easterly "pork
chop" island, as shown on the attached sketch, would require
reconstruction for proper alignment and elevation changes.
Consequently, the feasibility report did not address the existing
condition or appearance of the island since its reconstruction
would establish these as moot points.
During final design, it became apparent that grades will begin to
change at the northerly point of the island, therefore,
reconstruction is not necessary for elevation changes. Although
the island would be changed slightly in shape if reconstructed,
the roadway and island will function fine engineering wise, both
dimensionally and structurally, with a thin overlay to establish
proper cross section.
The existing construction of the island is such that the curb
faces are moderately battered and the island surface is less
quality than what would be expected from current state of the art
paving. This island, as well as the westerly island, is painted
a non-standard color.
The estimated cost of reconstructing the island is $9,500.00, or
approximately 13% of the estimated project cost. If the island
was to be left in place, I recommend that the face of the island
curb be painted yellow in an attempt to conform to standard
colors at an estimated cost of $200.00. Therefore, approximately
$9,300.00 can be saved by leaving the island in place.
Alternatives:
The basic alternatives consist of either reconstructing the
island or leaving the existing island in place. Ideally, it
would be best to compare annual cost of the two alternatives for
both initial cost and maintenance cost. I find it difficult to
quantify the annual maintenance, if any, of the inplace island.
Consequently, the selection of the two alternatives is highly
dependent upon the appearance of the inplace island.
Valley Park Drive North
January 8, 1987
Page 2
Another factor in the decision is that the Prairie House Addition
will be assessed the full cost of the project.
RECOMMENDATION:
From a cost and function perspective, I recommend that the
existing islands at the intersection of Valley Park Drive North
and T.H. 101 be left inplace. To improve safety, I further
recommend that the curb faces of the islands be painted yellow.
Peripheral pavement markings would also be painted.
REQUESTED ACTION:
Move to direct the City Engineer to remove the reconstruction of
inplace median islands located at the intersection of T.H. 101
and Valley Park Drive North from the Valley Park Drive North
project design elements.
KA/pmp
VPDN
January 8, 1987
John Anderson
City of Shakopee
129 1st Avenue South
Shakopee, MN 55379
Dear John:
A Waste Management Company..
9
JAN' 1 ZM6
CITY OF SI-iAf'OPE
Per our garbage and refuse collection contract, the rate charged to the
city will be increased to $5.30 and $4.01 for regular and senior citizens
respectively on January 16, 1987.
In addition, tipping fees have increased 50% in the last year, from $3.00
to $4.50 per cubic yard. The additional monthly cost per home is 61C
to compensate for the higher fee. The provision for the increase is built
into the contract; moreover, we have absorbed the landfill increase for
1986.
I have attached a copy of your actual disposal yardage for both 1986 and
1984. Several noteworthy items in the comparison are:
1. Your refuse generation per home decreased a tenth of a yard per
home; does this reflect your attempts at recycling?
2. Your disposal for the 2nd quarter decreased; does this reflect
the number of yards disposed of through spring clean-up?
3. A marked increase in disposal yardage was realized in June:
when did occupancy begin for the hundred or so additional
homes?
Do we need an amendment to the contract to increase your rate to include
both the contracted rate and landfill increase?
Your rate should be adjusted to $5.91 and $4.62 for regular and senior
citizens respectively still significantly less than you were paying in
1985.
Please call me if you have any questions.
Sincerely,
WASTE MANAGEMENT -SAVAGE
Ja: es J. Gencauski
General Manager
cc: V. Labash
M. Berkopec
TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Refuse Disposal Contract
DATE: January 12, 1987
Introduction
The 1987-88 refuse disposal contract contains a clause for reopening the
contract and renegotiating the rate if the landfill costs increase more than
25%.
BackF-round
The tipping fees for Louisville landfill have increased from $3.00/ yard
to $4.50 per yard. In accordance with the contract, the hauler, Waste
Management, is asking for an increase in the contract rate to recover the
landfill increase. There was no increase in the contract rate during 1986 due
to landfill cost increases. The increase amounts to $.61 per residence per
month in addition to the 1987 rate cited in the contract.
The total rate charged to residents will be $6.03 for regular and $4.74
for seniors if Council approves the new rate. The 1986 rate was $5.17 and
$3.94. This is compared to $5.79 and $3.94 paid by residents in 1985.
Alternatives
1. Change contract and rates as per above.
2. Try to negotiate a different amount.
Recommendation
Alternative no. 1.
Action Requested
Move to authorize the appropriate city officials to execute a contract
amendment with Waste Management to increase the 1987 rates by $.61 per month.
Move to offer Resolution No. 2676 a resolution amending Resolution No.
2661 adopting the 1987 fee schedule.
n
TO: John K. Anderson, City Administrator ,
FROM: Gregg Voxland, Finance Director t/
RE: Purchase of Dump Truck
DATE: January 12, 1987
Introduction
The 1987 Budget contains appropriations for the regular replacement of a
single axle dump truck.
Background
The 1987 Budget has $42,000 for a dump truck and equipment. The truck is
similar to the last one purchased two years ago. This is a regular scheduled
replacement. The purchasing cooperative award for the bid is to Boyer Ford in
the amount of $29,249.00 including manuals. The City of Shakopee is the only
city buying a gasoline powered dump truck so the specifications for that truck
are taylored just for us. The equipment committee was contacted on the
specifications and buying under Hennepin County.
Diesel powered trucks had somewhat different specifications including a
different hydraulic system and the bids were about $10,000 higher.
Alternatives
1. Do not buy a dump truck.
2. Purchase as per above.
3. Rebid on our own.
Recommendation
Alternative number 2.
Action Requested
Move to authorize the purchase of a single axle dump truck from Boyer Ford
in the amount of $29,249.00.
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ASSOCIATED
MECHANICAL -CONTRACTORS, INC.
100 NORTH MARKET ❑ SHAKOPEE, MN 55379 ❑ PHONE 445-5100
addendum
December 24, 1986
City of Shakopee
ATTN: LeRoy Houser
129 lst Street
Shakopee, MN 55379
Dear LeRoy:
?• Our hourly service rate to the City of Shakopee
is $42.50 for heating, air conditioning, and
plumbing service calls. This rate is firm from
January 1, 1987 through December 31, 1987.
Sincerely,
Phil Ebert
Service Manager
JASSOCIATED
1MECHANICAL CONTRACTORS, INC.
100 NORTH MARKET ❑ SHAKOPEE, MN 55379 ❑ PHONE 445-5100
December 17, 1986
LeRoy Houser
City of Shakopee
120 E. lst Ave.
Shakopee, MN 55379
R=ECEN -D
DEC 1 i 1986
CITY OF Sf ;AKOPEE
Dear LeRoy:
Thank you for the opportunity to bid on the 1987 heating and
air conditioning service contract for the City of Shakopee.
We propose the following Maintenance Contract for the year 1987 as
follows:
A. Will inspect all air conditioners and heating units three
times per year at intervals of four months.
B. Lubricate all motors and bearing housings.
C. Adjust all pulleys and belts.
D. Furnish labor for installation of all parts necessary for
proper operation at time of scheduled service call.
E. All work under this agreement is to be completed within the
normal eight hour working day. Any overtime work done upon
of or with the approval of the City of Shakopee will be
subject to overtime charges of 1 1/2 times per hour.
F. It is further provided that the date on which service will be
rendered each period will be determined by the service man's
itinerary. However, all possible arrangements will be made
to render such services as close to the date most convenient
to the owner.
G. The City of Shakopee will pay for all parts and material.
H. This agreement does entitle the City of Shakopee to emergency
service calls.
All the above for the sum of one thousand eight hundred fifteen and
00/100 dollars, ($1,815.00).
To be billed as follows:
Spring check up, May $1,095.00
Fall check up, September 360.00
Winter check up, January 360.00
Respectfully submitted,
ASSOCIATED MECHANICAL .
CONTRACTORS, IN .
Joseph M. Sand, Jr.
president
CALENDAR YEAR 1987
EQUIPMENT MAINTENANCE CONTRACT WITH
CITY OF SHAKOPEE
129 EAST FIRST AVENUE, SHAKOPEE, MN 55379
TYPE OF EQUIPMENT
All plumbing, heating and air conditioning.
LOCATION
Attached to, or located upon,
buildings.
SCHEDULED CALLS PER YEAR
Three (3) or on notice of defect.
or in all City property and/or
IN CONSIDERATION OF PAYMENT OF $1,815.00 PER YEAR
A) Will inspect all air conditioners and heating units three
times per year at intervals of four months.
B) Lubricate all motors and bearing housings.
C) Adjust all pulleys and belts.
D) Furnish labor for installation of all parts necessary for
proper operation at time of scheduled service call.
E) All work under this agreement is to be completed within the
normal eight hour working day. Any overtime work done upon
of or with the approval of the City of Shakopee will be
subject to overtime charges of 1 1/2 times per hour.
F) It is further provided that the date on which service will
be rendered each period will be determined by the service
man's itinerary. However, all possible arrangements will
be made to render such services as close to the date most
convenient to the owner.
G) The City of Shakopee will pay for all parts and materials.
H) This agreement does entitle the City of Shakopee to emergency
service calls.
I) Hourly service rate of $42.50 for heating, air conditioning
and plumbing service calls through December 31, 1987.
CITY OF SHAKOPEE CONTRACTOR
BY BY
City Administrator Associated Mechanical
BY
City Clerk
i+
MEMO TO: John K. Anderson, City Administrator
FROM: LeRoy Houser, Building Official
RE: Building Equipment Maintenance Contract
DATE: January 16, 1987
INTRODUCTION:
We have contacted qualified companies to service City building
equipment.
BACKGROUND:
Each year we have accepted building equipment maintenance
proposals on an hourly rate basis. I contacted qualified
companies and only one replied, Associated Mechanical.
Associated Mechanical for $1,815.00
plus $42.50 per hour for service calls.
The maintenance contract will be absorbed by the Building
Maintenance Fund.
RECOMMENDATION:
Accept the proposal of Associated Mechanical for the maintenance
contract.
ACTION REQUESTED:
Authorize proper City officials to execute the maintenance
contract with Associated Mechanical for $1,815.00 and the rate of
$42.50 per hour for all repair work completed on call, plus
parts, for work done not in conjunction with normally scheduled
maintenance checks, for the 1987 operational year.
LH:cah
Attachments
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The Public Hearing is scheduled as follows:
PLACE: Scott County Courthouse
Room 318
Shakopee, Minnesota
TIME: 4:00 P.M. to 7:30 P.M. - "OPEN HOUSE"
Informal Meeting
7:30 P.M. - Formal Public Hearing
DATE: February 25, 1987
Written statements and other exhibits in place of or in addition to oral
statements will be accepted at the hearing and for ten (10) days after
the Public Hearing and will be made a part of the official record. Written
comments on the Environmental Assessment must be postmarked no later than
March 7, 1987.
LEONARD W. LEVINE
Commissioner
By: W. M. Crawford
District Engineer
NOTICE OF LOCATION/DESIGN PUBLIC HEARING
AVAILABILITY OF ENVIRONMENTAL ASSESSMENT
Notice is hereby given, in accordance with the provisions of the United States
Code, Title 23, Section 123, and Alternative State Environmental Review Process
adopted by the Minnesota Environmental Quality Board on August 18, 1983 that
the City of Shakopee and the Minnesota Department of Transportation (Mn/DOT)
will hold a Location/Design Public Hearing to discuss the location, highway
design features and social, economic and environmental affects and an opportunity
to provide comments on the environmental assessment for S.P. 7009-52 (T.H. 169),
Replacement of Bridge 4175, Intersection Modifications and Mini -Bypass in City
of Shakopee, Scott County.
The proposed project consists of the following:
- Construction of a "mini -bypass" on T.H.101/169 (First Avenue) between
Atwood and Fillmore Streets in downtown Shakopee.
- Relocation of the existing T.H.101/169 intersection approximately one-
half block north and one block to the east.
- Replacement of the existing T.H. 169 Minnesota River Bridge, Br. No.
4175.
The proposed project will require acquisition of additional right-of-way and
will require encroachment into the Minnesota River floodplain. No wetlands
will be affected by the proposed alternatives.
The project is presently scheduled for contract letting in December, 1989.
A combined Project Path Report/Environmental Assessment, along with maps and
drawings, are available for public inspection and copying at the following
locations:
1) Mn/DOT District Headquarters
2055 North Lilac Drive
Golden Valley, MN 55422
Attention: Mr. Evan Green, Project Manager
2) City of Shakopee
City Hall
129 East First Avenue
Shakopee, MN 55379
Attention: Mr. Ken Ashfeld, City Engineer
Mn/DOT Operations Division
DEP,R-CMENT Golden Valley District 5
TO: Chuck Woods - Rm. 612J
Design Services
FROM: C. J. Hoffstedt
Transportation Planning Engineer
STATE OF MINNESOTA
Off ice Memorandum �
SUBJECT: S.P. 7009-52 (T.H. 169)
MN. Proj. No. BRF 005-2
Bridge Replacement, Intersection Modifications
and CBD Mini -Bypass
In City of Shakopee, Scott County
DATE: January 13, 1987
PHONE: 593-8540
The district has scheduled a public hearing on the above refer-
enced project. Publication of the notices will be made on Jan.
21 and Feb. 18, 1987. Enclosed is the following information:
- 30 copies of the PPR/EA
- Index Map
- Notice to be published
If you have any questions in regard to this project, please feel
free to call me or Evan Green (593-8537).
Enclosure:
cc: D. W. Brown
b�
D. Gerdes l
C. Heide
G. Adams
E. Green
r CJH:p1
(ERG)
:tJf1
G�
I Ul
Y'
Mini -Bypass Public Hearing
January 14, 1987
Page 2
RECOMMENDATION:
It is recommended that Council call for a public hearing of the
proposed improvements scheduled for 7:30 P.M., February 25, 1987
with a open house to precede the hearing at 4:00 P.M.
REQUESTED ACTION:
Move to call for a public hearing on the proposed alternatives
for the Trunk Highway 169 Minnesota River Crossing and Mini -
Bypass Project to be held at 7:30 P.M., February 25, 1987 in Room
318, Scott County Courthouse with an open house to precede the
public hearing.
KA/pmp
HEARING
�9
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineelr'
SUBJECT: Mini -Bypass Public Hearing
DATE: January 14, 1987
INTRODUCTION:
Attached is the final draft of the Environmental Assessment (EA)
and Project Path Report (PPR) as approved by the Federal Highway
Administration (FHWA). The next phase of this project is to call
for a public hearing of the proposed improvements.
BACKGROUND:
The public hearing is proposed to be a joint MnDOT/City sponsored
hearing. The hearing must follow a format that satisfies all
federal requirements. Mn/DOT will provide for the legal
notifications. Since a full transcript must be submitted to the
FHWA, the City is being asked to retain a court recorder. The
cost of the transcript would be included in the City's cost for
the EA and eventual $1.9 million cost sharing.
To accommodate scheduling, Mn/DOT has requested that February 25,
1987 be the date of the hearing. A 4:00 P.M. open house is being
planned with the public hearing to follow at 7:30 P.M. The Scott
County Courthouse is the proposed site of the hearing. The
purpose of the open house is for interested citizens to view the
proposals up close and ask questions on a one to one basis.
It is being requested that Mayor Reinke be the moderator and
conduct the various introductions. The basic purpose of the
hearing is to take testimony relative to the proposals. To the
extent that information is available at this point, questions
will be answered. As a follow up action of the hearing, Mn/DOT
will respond to each comment and/or question presented at the
hearing as recorded by the transcript. This information becomes
submittal data to the FHWA.
PROPOSALS:
The EA reduced the alternatives to two build alternatives and the
customary no -build option. At a previous Council meeting, staff
was requested to analyze a variation of one of the build
alternatives. The City's transportation consultant, Barton-
Aschman, is currently reviewing that alternative as an exercise
of the Location/Design Study Report (LDSR). The alternatives
presented at the public hearing will be only those alternatives
discussed in the EA. Geometrics suggested by Council as well as
other considerations given to public testimony will be analyzed
during the LDSR process.
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer4`
SUBJECT: Signalization Project at C.R. 83 & T.H. 101
DATE: January 12, 1987
INTRODUCTION & BACKGROUND:
At their December 16, 1986 meeting, Council set a bid opening
date for the signalization project at County Road 83 and Trunk
Highway 101. The date set for bid opening was January 22, 1987•
We have since been notified by Mn/DOT that their review process
of the plans will not be as timely as expected.
RECOMMENDATION:
It is recommended that the bid opening date be changed to
February 12, 1987.
REQUESTED ACTION:
Move to change the bid opening for the Trunk Highway 101/County
Road 83 Signalization, Project No. 1987-1 from 10:00 A.M. January
22, 1987 to 10:00 A.M., February 12, 1987.
KA/pmp
OUTLOT A
I
PRAIRIE HOUSE ADDITION
VALLEYFAIR �� 1 I ( I
BLOCK 1 I
V
EXISTING 2 I I I
PARKING LOT 1 1
1
1
1 iI i
R 1 �
MARQUEE
STUDY—
�A
NORTHERLY R-O-W TH 101
TH 1 0 1 —
TH 101
c /
} > FIGURE 1a: INTERSECTION
LL, -
STUDY AREA &
<I EXISTING CONDITIONS-
/Q A Waste Management Company
9 P Y
kZ7 �&
12,953 yards/year
x $1.50 increase/yard
$ 19,429.50
2647 # of homes
7.34 additional cost/year = 12 = 61P/home/month
SHAKOPEE DISPOSAL
1986
1984
JANUARY
948
963
FEBRUARY
660
771
MARCH
785
796
APRIL
1263
1433
MAY
1149
1488
JUNE
1111
1127
JULY
1088
959
AUGUST
1174
880
SEPTEMBER
1134
1027
OCTOBER
1486
1400
NOVEMBER
1042
1020
DECEMBER
1113
917
TOTAL
12,953 yards based
12781 based on 2549
on 2647 homes =
homes = 5.01 yds./home/yr.
4.89 yds./home/yr.
12,953 yards/year
x $1.50 increase/yard
$ 19,429.50
2647 # of homes
7.34 additional cost/year = 12 = 61P/home/month
Resolution Number 2676
A Resolution amending Resolution Number 2661 adopting the 1987 Fee Schedule.
WHEREAS, the Shakopee City Council did pass Resolution No. 2661 adopting
the 1987 Fee Schedule, and
WHEREAS, subsequent events and circumstances make it desirable to amend
said schedule,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shakopee, Minnesota, that the 1987 Fee Schedule is hereby amended as follows;
Garbage Rates
1. Urban Residence $6.03
2. Senior Citizen in urban residence $4.74
3. Commercial and non -urban rates not set by City
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 1987.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1987.
City Attorney
9/
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk( !I� co
RE: Appointments to Boards and mmissions
DATE: January 14, 1987
Introduction and Background
On January 13th Council made nominations to various Boards and
Commissions to fill expiring terms. It would be in order to make
appointments at this time. It will be necessary to conduct an
election for appointments to two commissions, because there are
three parties nominated for two positions on both the Planning
Commission and the Industrial Commercial Commission.
Action Requested
1. Conduct election.
2. Make appointments:
a. Planning Commission - 2
(Johnson, Rockne, Stoltzman)
four year term expiring January 31, 1991
b. Industrial Commercial Commission - 2
(Miller, Plekkenpol, Schwartz)
three year term expiring January 31, 1990
C. Police Civil Service Commission - Dan Steil
three year term expiring January 31, 1990
d. Shakopee Public Utilities Commission - Jim Kephart
three year term expiring March 31, 1990
e. Shakopee Community Access Corporation - Robert Ziegler
Deborah Allen
three year term expiring January 31, 1990
f. Energy & Transportation - Glenda Spiotta
James Weeks
three year term expiring January 31, 1990
g. Cable Communication Advisory Commission - Bill Harrison
Lee Davis
three year term expiring January 31, 1990
h. Community Services - Dean Roper
two year term expiring January 31, 1989
i. Building Code Board of Adjustment and Appeal - Dale Dahlke
three year term expiring January 31, 1990
j. Housing Advisory and Appeals Board - Dale Dahlke
three year term expiring January 31, 1990
JAMES H. PLEKKENPOL
622 East 7th Ave.
Shakopee, Mn. 55379
(612) 4.45-1935
EXPERIENCE:
Age: 50
Married, two children
Life long resident of Shakopee, 21 years in Textile Leasing Industry,
involved with commerce and industry in Minneapolis and southwest
suburban area, served on both the advisory board and safety committee
for G & K Services.
S KILLS :
Attended seminars on: communicaion skills, courtesy, driving, sales,
marketing, distribution, procurement, problem solving. Completed 2
courses from University of Wisconsin on sales and service. Completed
16 hour seminar on personal growth and confidence building, presented
by Personal Dynamics Institute.
PERSONAL INTEREST:
Member of St. Mary's Catholic Church; Knights of Columbus; worked 15 years
with the Shakopee Recreation Board as archery instructor.
R FFR!R PW. r17c .
Will gladly be provided upon request.
JAN 1 X987
C;ITY OF
G
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: 1987 Taxicab Licenses
DATE: January 16, 1987
Introduction and Background:
Renewal applications for 1987 taxicab licenses are not in order.
Some applicants have advised us that they will be re -applying in March.
Proper publication will be made again when applications are filed.
Recommendation:
Leave applications on the table.
Action Requested:
No action needed.
j
MEMO TO: John K. Anderson, City Administrator q
FROM: Judith S. Cox, City Clerk
RE: Lease With O'Dowd Lakes Chain Association
DATE: January 12, 1987
Introduction
The Save O'Dowd Lakes Chain Association is asking that their
lease be renewed.
Background
For the past five years the City has provided the Association
with a lease for the purpose of providing easement for
electrical power and operation of aerators.
The attached lease is identical to the expiring lease, which
was for a two year period; however the legal form itself has
been revised.
Mr. Muenchow, Community Services Director, has indicated that in
his opinion these people have done an excellent job in operating
the aerators in winter at O'Dowd Lake.
Alternatives
a. Approve.
b. Deny.
c. Amend lease.
Recommended Action
Authorize the proper City officials to enter into a two year
lease with Save O'Dowd Lakes Chain Association for the purpose
of providing easement for electrical power and operation of
aerators.
JSC/jms
Form No. 1535 (Rei. 1986) Miller Dacis Co. Minneapolis
GENERAL LEASE
This is a lease. This Lease is dated
19 _ . It is a legal agreement between the Tenant and the Landlord
to rent the property described below. The world LANDLORD as used in this Lease means City of Shakopee
and the Landlord's address is 129 East First Avenue, Shakopee, MN 55379
The word TENANT as used in this Lease means Save O'Dowd Lakes Chain Association
This Lease is a legal contract that can be enforced in court against the Landlord or the Tenant if either one of them does not comply with
this Lease.
Description of Property. The Property is located at Shakopee. MN
in the County of S
, State of Minnesota, on property described as follows:
So much of Lots M, N and 0 inclusive, Registered Land Survey No. 45, Scott County,
Minnesota, necessary to erect, maintain and service a pole or poles for the purpose
of supplying electric energy to operate three aerators in O'Dowd's Lake off the
South shore of the above described property together with all necessary wires and
guides to extend from a point on County Road 79 to a point on the shore of O'Dowd's
Lake across said lands for a distance of approximately 200 feet together with the
right of ingress and egress for the purpose of serving said lands.
2. Term of Lease. This Lease is for a term of two years beginning on January 28 19 87
_subject however to cancellation by either party giving the other party '30 days notice
in writing and may be cancelled in any event should the lessee fail to keep the
insurance in force with the City named as a beneficiary or in the event the City is
3. Rent. required to pay any part of the operating costs for the aerators.
a. Amount. The rent for the property is One Dollar and other good and valuable Dollars
(S 1.00)lit consideration.
b. Payment. The rent payment for each month must be paid before N/A
at Landlord's address. Landlord does not have to give notice to Tenant to pay the rent.
4. Quiet Enjoyment. If Tenant pays the rent and complies with all other terms of this Lease, Tenant may use the Property for the term
of this Lease.
5. Right of Entry. Landlord and Landlord's agents may enter the property at reasonable hours to repair or inspect the Property and
perform any work that landlord decides is necessary. In addition, the Landlord may show the Property to possible or new Tenants at
reasonable hours during the last 60 days of the Lease term. Except in the case of an emergency, Landlord shall give Tenant
reasonable notice before entering the Property.
6. Assignment and Subletting. Tenant may not assign this Lease, lease the Property to anyone else (sublet), sell this Lease or permit
any other person to use the Property without the prior written consent of the Landlord. If Tenant does anv of these things, Landlord may
terminate this Lease. Any assignment or sublease made without Landlord's written consent will not be effective. Tenant must get
Landlord's permission each time Tenant wants to assign or sublet. Landlord's permission is good only for that specific assignment or
sublease.
7. Surrender of Premises. Tenant shall give Landlord possession of the Property when this Lease ends. When Tenant moves out,
Tenant shall leave the Property in as good a condition as it was when the Lease started, with the exception of reasonable wear and tear.
8. Default. If Tenant does not pay the rent or other amounts when due or if Tenant violates any agreement in this Lease, Landlord
may take possession of the Property. If Tenant does not move out, Landlord may bring an eviction action. The Landlord may rent the
Property to someone else. Any rent received by Landlord for the re -renting shall be used first to pay Landlord's expenses for re -renting the
Property and second to pay any amounts Tenant owes under this Lease. Tenant shall be responsible for paving the difference between the
amount of rent owed by Tenant under this Lease and the amount of rent, if any, received by Landlord from the new tenant plus the
expenses paid by the Landlord, including court costs and attorneys fees.
If Tenant violates a term of this Lease and Landlord does not terminate this Lease or evict Tenant, Landlord may still terminate this
Lease and evict Tenant for any other violation of this Lease.
9. Abandoned Personal Property. When Landlord recovers possession of the Property, then Landlord may consider Tenant's
personal property on or in the Property to also have been abandoned. Landlord may then dispose of the personal property in any manner
that the Landlord thinks is proper. Landlord shall not be liable to Tenant for disposing of the personal property.
10. Heirs and Assigns. The terms of this Lease apply to the Tenant and Landlord. The terms of this Lease also apply to any heirs or
legal representatives of Tenant or Landlord and any person to whom this Lease is assigned.
LANDLORD:
Mayor
City Administrator
5 I Al L UP MINNLSUCity Clerk
ss.
COUNTY OF
The foregoing instrument was acknowledged before me this
by
THIS INSTRUMENT WAS DRAFTED BY:
Julius A. Coller II
(Name)
211 West 1st Avenue
(Address)
Shakopee, MN 55379
TENANT:
Save. O'Dowd Lakes Chain ssociation
Authorized Signature
day of
ignature of Pers).fn Taking
(Title or Rank)
,19
07
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: City of Shakopee vs. Hardrives, Inc.
DATE: January 16, 1987
Introduction
The City Council received an update from Trevor Walsten at its
January 6th meeting on the above mentioned lawsuit.
Background
The judge reviewed Trevor's response to his initial ruling, and
again ruled in favor of Hardrives. Trevor then discussed the
City's appeal and warranties with Hardrives' attorney Bob Huber.
As noted in the two letters attached the attorneys have agreed
upon a $2,000 reduction of the judge's award to Hardrives if the
City foregoes any appeal and waives all warranties.
Alternatives
1. Accept the $2,000 discount on the judge's award to
Hardrives. I have reviewed this alternative with the City
Engineer and we concur with Trevor's comments regarding the
waiver of warranties as outlined in his January 15, 1987
letter.
2. Appeal the judge's ruling in favor of Hardrives. As
discussed at the last Council meeting, Council had minimal
interest in pursuing this alternative. Our attorney has not
suggested that any of the facts have changed since Council
previous discussion.
Recommendation
Our attorney has recommend we accept the $2,000 discount on the
judge's award and the City Engineer and I concur.
Action Requested
Authorize the appropriate City officials to pay Hardrives, Inc.
the amount of $4,048.50, and in doing so agree to forego any
appeal and waive all project warranties.
JKA/jms
LAW OFFICES
KRASS & MONROE
CHARTERED
Phillip R. Krass
Dennis L. Monroe
Barry K. Meyer
Trevor R. Walsten
Elizabeth B. McLaughlin
Bryan Wrn. Huber
Susan L. Estill
Diane M. Carlson
Kent A. Carlson, CPA January 15, 1987
Mr. John Anderson
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
RE: City of Shakopee v. Hardrives, Inc.
Our File No. 5-1373-153
Dear John:
Marschall Road Business Center
327 Marschall Road
P.O. Box 216
Shakopee, Minnesota 55379
Telephone 445-5080
Enclosed please find Bob Huber's letter of January 14, 1987, concerning
discussions I have had with Mr. Huber in an attempt to reduce the amount of
retainage which the City would owe to Hardrives in the event the City agreed to
forego any appeal of the matter.
I would recommend that the City accept the $2,000.00 discount, forego
any appeal, and accept the project as is (waiving all waranties). As you know,
the applicable warranties are a one-year warranty from the date the project is
accepted by the City. I recommend waiver of these warranties due to the fact
that the project is presently five years old, and due to the fact that such
warranties relating to the bituminous are essentially unenforceable due to the
defective specifications utilized on the project.
If the City adopts my recommendation, the City should pay to Hardrives
the amount of $4,048.50. Thank you.
e. yJtruly yours,
I�RASS & MONROE CHARTERED
v
r r R. W lsten _ ...
{
i
TRW:jl t
Enclosure
M. T. FABYANSKE
GERALD L. SVOBODA
MARK W. WESTRA
RICHARD D. HOLPER
ROBERT L. DAVIS
MARK C. PETERSON
JEREMIAH J. KEARNEY
ROBERT J. HUGER
JAMES F. CHRISTOFFEL
SCOTT L. ANDERSON
CHRISTOPHER A. ELLIOTT
MARY M. BIERKAMP
GARY R. BRYANT-WOLF
FABYANSKE, SVOBODA, WESTRA, HOLPER & DAVIS
A PROFESSIONAL ASSOCIATION
1000 MINNESOTA MUTUAL LIFE CENTER
400 NORTH ROBERT STREET
SAINT PAUL, MINNESOTA 55101
TELEPHONE 612-228-0115
TELECOPIER 612-228-0734
Mr. Trevor Walsten
KRASS AND MONROE
327 S. Marschall Road
P.O. Box 216
Shakopee, MN 55379
1150 INTERNATIONAL CENTRE
920 SECOND AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 55402
TELEPHONE 612-338-0115
TELECOPIER 612-336-3857
January 14, 1987
Re: City of Shakopee vs. Hardrives, Inc
Dear Mr. Walsten:
DEAN B. THOMSON
GARY C. EIDSON
KEVIN V. ELLIS
VINCENT W. KING
ROBB L. OLSON
KYLE E.HART
GARY F. ALBRECHT
DAVID D. HAMMARGREN
JOHN R. MQDONALD
JUDITH E. KROW
HOLLY A. RATHS
KAREN M. EDWARDS
BRUCE C. ECKHOLM
1937-1986
REPLY TO:
St. Paul
I am writing to confirm Hardrives' offer to settle.
Hardrives will accept the judgment amount (plus
accrued interest) less $2,000.00 if the City agrees to forego
any appeal, accepts the project as is (waiving all warranties),
and pays within ten days of the next regularly -scheduled
council meeting. The City's payment to Hardrives would be the
final payment under the contract, and the City would issue a
certificate of acceptance of the work.
The Court ordered judgment for Hardrives for
11$5,936.70 plus interest at the rate of $1.30 per day from
October 21, 1986, until paid." With the addition of $111.80
for the 86 days through January 15, 1987, Hardrives is
presently owed $6,048.50. Under the proposed settlement
agreement, with the 2,000.00 discount, therefore, the City
would pay Hardrives 4,048.50 if the offer were accepted on
January 14.
S,Oere , 1
v
Rober J! Huber
RJH/bhl
cc: Ken Hall
IF
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Referendum for City Hall Bond Issue
DATE: January 16, 1987
Introduction
The City Hall Siting Committee met on January 5, 1987 to discuss
possible dates for a City Hall bond referendum. The attached
minutes from the January 5th meeting outlines the discussion by
the Committee. The second attachment is from Jim O'Meara from
O'Connor and Hannan our bond counsel. Jim has drafted the
necessary resolutions for setting the bond referendum and a
proposed ballot for the referendum as directed by City Council.
Selection of Referendum Date
The Siting Committee considered a number of issues before
arriving at three preferred dates. The Committee's first choice
was May 5th, the second choice was April 28th and the third
choice May 19th. The Committee asked that I review these dates
with the School District and check State requirements regarding
bond election failures.
The School District's School Board Election will be on the third
Tuesday of May, May 19th, and the Superintendent has informed me
that the School District would prefer the City election not be
held on that date. I have also learned that State law requires
that 180 days pass before an issue that fails can be placed on
the ballot again. If the Committee and City Council wish to
leave open the possibility of a second election in 1987 at the
regular November 3rd General Election, the Committee's second
choice of April 28th becomes the only one of the Committee's
three alternatives that works.
Date Alternatives
1. The Council can set April 28, 1987 as the date for the City
Hall bond referendum. This would allow the Council to put
the issue on the ballot for the November 3rd General
Election should the issue fail in April. If it failed on
both dates in 1987 Council must wait one year before the
issue can reappear on the ballot. The architect has
indicated that the April 28th date will give him enough time
to prepare for the referendum and will give the City Hall
Building Committee he has recommended sufficient time to
review the City Hall proposals.
2. City Council can decide to delay the bond election until May
or September, or Council can simply wait until the November
3rd General Election.
Ballot Format
The attached resolution and ballot form from Jim O'Meara should
be closely reviewed by Councilmembers. Jim has talked
extensively with Rod Krass about the ballot form and both are
comfortable with it. The City Council is not being asked to pass
the resolution Tuesday night because the dollar amount of the
bond issue has not been determined. The architect has
established tentative amount for both the Block 50 site and the
Gorman Street site, however, the amounts should be reviewed by
the City Hall Review Committee before being set for the bond
election.
Ballot Alternatives
1. Council can accept the proposed resolution and ballot as
drafted for action at a subsequent meeting. The present
ballot format was the one recommended by City Council at its
December 16th meeting.
2. Council can review the resolution and ballot and recommend
changes that Council deems appropriate. We have sufficient
time to have our bond counsel, Jim O'Meara, review any
suggestions Council might have.
Recommendation
I recommend alternative No. 1 under Alternative Bond Election
Dates and alternative No. 1 under Ballot Alternatives for the
reasons discussed above.
41
Action Requested
Pass a motion accepting the proposed ballot form and resolution,
and direct the City staff and architect to begin work with the
Citizens Committee to review the City Hall proposals to arrive at
a final bond referendum amount prior to the recommended April
28th bond referendum date.
JKA/jms
CITY HALL SITING COMMITTEE
January 5, 1987
The meeting was called to order by Chairman Leroux at 7:12 p.m.
Present were Gloria Vierling, Dave Czaja and John Leroux. Absent
were Dave Rockne and Deloris Lebens. Also present were Jack
Boarman and John Anderson.
Jack Boarman reviewed his letter outlining the demographic makeup
he recommended for the Citizens Study Committee on the City Hall
project.
Jack indicated that some of the more crucial issues affecting
bond issues when placed on the ballot were current school board
and local assessment tax burdens.
Jack then discussed various informational newsletter formats and
the Committee talked about whether or not there should be one or
two newsletters. The consensus was that two newsletters would be
more appropriate.
The committee then discussed the appropriate date for a bond
referendum. The initial suggestion was for April 21, 1987, the
Tuesday after Easter before the May 2nd School Board Election.
The committee then asked Jack what the citizens' committee would
be doing and how long it would meet. Jack said that its purpose
was to advise City Council about the floor plan for the City
Hall, individual departmental space needs, building esthetics,
use of the old building, overall cost, cost to the property tax
payer, and schematic designs for the two selected sites. Jack
indicated that the committee would report to City Council. After
considerable discussion the Siting Committee decided that the
citizen committee should report to them first and then they could
jointly report to City Council. Jack said the committee would
hold 3-4 meetings over a 90 day period.
The committee's discussion focused again on the best date for an
election. Additional dates discussed were May 5th, April 28th
and May 19th.
M/S/P Vierling/Czaja to recommend to City Council the following
three dates for a City Hall bond referendum in order of
preference: (1) May 5 if the date was acceptable to the School
Board; (2) April 28; and (3) May 19. The City Administrator was
instructed to contact the school district about the committee's
recommended first choice. The City Administrator was also
instructed to check the required State time between bond
elections if the initial election fails.
Committee member Czaja asked the architect what the next step
would be for the committee if the bond issue failed. Jack
replied that they normally follow the election with a telephone
survey within 30 days to find out why the issue failed. He
stated that typically an issue with merit fails when there is a
low turn out with the no votes prevailing.
M/S/P Czaja/Vierling to adjourn at 8:08 p.m.
John K. Anderson, Recording Secretary
City Administrator
O'CONNOR & HANNAN
ATTORNEYS AT LAW
JAMES P. O'MEARA
(612) 343-1288
John Anderson
Shakopee City Hall
129 East First Avenue
Shakopee, MN 55379
3800 IDS CENTER
80 SOUTH EIGHTH STREET
MINNEAPOLIS, MINNESOTA 55402-2254
(612) 343-1200
TELEX 29-0584
TELECOPIER (6121 343-1256
January 14, 1987
Re: Revised Referendum Proceedings
Dear John:
WASHINGTON, D.C. OFFICE
SUITE 800
1919 PENNSYLVANIA AVENUE N -
WASHINGTON, D. C. 20006-3483
1202, Bel -1400
DENVER OFFICE
SUITE 4700
ONE UNITED BANK CENTER
1700 LINCOLN STREET
DENVER. CO 60203-4547
13031 830-1700
MADRID OFFICE
VELAZOUEZ, 21
MADRID 1. SPAIN
431-31-00
TELEX 23543
3AN 1
Following our telephone conversation today I've revised and
enclosed a copy of the referendum proceedings I recently sent
you.
The changes are that the first resolution has been dated
for the City Council's consideration at its January 20 meeting,
"Third Street" has been changed to "Third Avenue" throughout,
the instructions to the voters under Question No. 2 of the official
ballot has been revised to address the ambiguity you pointed out
in the last several lines of those instructions, the blanks for
"Precinct 6" have been deleted and Judy's suggested language at
the end of the Notice of Special Election has been added.
Please let me know when you need any further corrections
or additions to these materials.
Yours very truly,
ames P. O'Meara
JPO:jk
Enclosures
cc: Rod Krass (w/encl.)
Judy Cox (w/encl.)
Extract of Minutes of Meeting
of the City Council of the City
of Shakopee, Scott County, Minnesota
Pursuant to due call and notice thereof, a regular or
special meeting of the City Council of the City of Shakopee,
Minnesota, was held at the Shakopee City Hall on January 20,
1987, commencing at 7:30 o'clock p.m., C.T.
The following Councilmembers were present:
and the following were absent: -
The following resolution was presented by Councilmember
, who moved its adoption.
RESOLUTION NO.
RESOLUTION DETERMINING THE NEED FOR THE
ISSUANCE OF GENERAL OBLIGATION BONDS AND
CALLING A SPECIAL ELECTION THEREON
BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota, as follows:
1. The City Council hereby finds and determines:
a) that it is in the best interests of the City
and its residents that the City acquire land and con-
struct thereon a new City Hall (the "Project"); and
b) that it is necessary to the sound financial
management of the City that the Project be financed in
whole or in part by the issuance and sale of the City's
general obligation bonds in an amount not to exceed
$[AMOUNT].
2. The proposition for the issuance of such bonds
shall be submitted to the voters of the City at a special
election to be held on [REFDATE], 1987. The election shall
be held and conducted in accordance with the laws of the
State of Minnesota relating to special elections.
3. The City Clerk shall cause a notice of election in
substantially the form attached hereto as Exhibit A to be
posted and published as required by law as follows:
a) The notice of election shall be published once
in the official newspaper of the City at least two weeks
prior to the election;
b) The notice of election and a sample ballot
shall be posted -at each of the polling places at least
ten days prior to the election;
C) The notice of election and a sample ballot
shall be posted in the office of the City Clerk at least
four days prior to the election; and
d) The sample ballot shall be published in the
official newspaper of the City at least one week prior
to the election.
4. The polls for the election shall be open at 7:00
o'clock a.m., C.T., and shall remain open until 8:00 o'clock
p.m., C.T., and the polling places and the respective judges
for the election shall be as follows:
Polling Places
Precinct 1 -
Precinct 2 -
Precinct 3 -
Precinct 4 -
Judges
Precinct 5 -
5. The City Council currently has under consideration
two possible sites for a new City Hall, the Gorman Street
Site, located on Gorman Street immediately east of the
City's police and public works facility, and the Block 50
Site, located on Third Avenue immediately south of the
City's Library. In order to gather additional information
on the preferences of the electorate regarding those two
sites, the City Council hereby directs that the ballot shall
also contain an advisory question indicating whether the
voters prefer the Gorman Street Site, the Block 50 Site, or
have no preference as to those sites. This question shall
be purely advisory and is not intended to be binding on the
City Council as to one or the other of those sites or alter-
native sites.
6. The City Clerk is authorized and directed to pre-
pare separate ballots for the election to be printed on blue
paper in substantially the following form:
OFFICIAL BALLOT
SPECIAL ELECTION
CITY OF SHAKOPEE, MINNESOTA
[REFDATE1, 1987
QUESTION NO. 1
SHALL THE CITY OF SHAKOPEE ISSUE AND SELL ITS GENERAL
OBLIGATION BONDS IN AN AMOUNT NOT TO EXCEED $[AMOUNT] FOR
THE PURPOSE OF ACQUIRING LAND AND CONSTRUCTING THEREON A NEW
CITY HALL?
( ) YES
( ) NO
INSTRUCTIONS TO VOTERS ON QUESTION NO. 1: Voters
desiring to vote in favor of the foregoing proposition
shall make a cross mark (X) in the square opposite the
word YES. Voters desiring to vote against the foregoing
proposition shall place a cross mark (X) opposite the
word NO.
QUESTION NO. 2
WHICH OF THE FOLLOWING SITES WOULD YOU PREFER FOR THE
LOCATION OF A NEW CITY HALL?
The Gorman Street Site, located on Gorman
Street immediately east of the City's police
and public works facility.
The Block 50 Site, located on Third Avenue
immediately south of the City's Library.
( ) No Preference.
INSTRUCTIONS TO VOTERS ON QUESTION NO. 2: Voters
should make a cross mark (X) opposite one of the
three choices. Question No. 2 is advisory and
informational only and is not intended to be
binding on the City Council. A voter may respond
to Question No. 2 whether the voter responded YES
or NO to Question No. 1. A voter's failure to
respond to Question No. 2, or an invalid response
to Question No. 2, will not void the voter's re-
sponse to Question No. 1. _
6. The City Council shall meet in the City Hall on
1987, at o'clock p.m., C.T.,
to canvass and declare the results of the election.
Adopted this 20th day of January, 1987.
The motion for the adoption of the foregoing resolution
was duly seconded by Councilmember and
upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and
adopted.
EXHIBIT A
NOTICE OF SPECIAL ELECTION
CITY OF SHAKOPEE
SCOTT COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that a special election will be
held in and for the City of Shakopee, Scott County, Minne-
sota, on [REFDATE], 1987, at which the following proposition
will be submitted to the voters of the City for their ap-
proval or rejection:
SHALL THE CITY OF SHAKOPEE ISSUE AND SELL ITS
GENERAL OBLIGATION BONDS IN AN AMOUNT NOT TO
EXCEED $[AMOUNT] FOR THE PURPOSE OF ACQUIRING
LAND AND CONSTRUCTING THEREON A NEW CITY HALL?
( ) YES
( ) NO
The following question shall also be submitted* to the
voters on a non-binding advisory basis:
WHICH OF THE FOLLOWING SITES WOULD YOU PREFER FOR
THE LOCATION OF A NEW CITY HALL?
( ) The Gorman Street Site, located on
Gorman Street immediately east of
the City's police and public works
facility.
( ) The Block 50 Site, located on Third
Avenue immediately south of the
City's Library.
( ) No Preference.
The polling places for said election are as follows:
Precinct 1 -
Precinct 2 -
Precinct 3 -
Precinct 4 -
Precinct 5 -
The polls for said election will be open at 7:00 o'clock
a.m., C.T., and remain open until closing at 8:00 o'clock
p.m., C.T.
Any qualified registered voter of the City is entitled
to vote at said election, and any resident of the City not
previously registered as a voter may register on election
day, with proof of residence as required by law.
BY ORDER OF THE CITY COUNCIL
/s/ Judith Cox
City Clerk
City of Shakopee, Minnesota
Dated: January 20, 1987.
State of Minnesota )
County of Scott ) ss. City Clerk's Certificate
City of Shakopee )
I, the undersigned, being the duly qualified and acting
City Clerk of the City of Shakopee, Minnesota, do hereby
certify that I have carefully compared the attached and
foregoing extract of a regular or special meeting of the
Shakopee City Council duly called and regularly held on
January 20, 1987, with the original thereof on file in my
office and I further certify that the same is a full, true,
and correct copy thereof, insofar as the same relates to the
calling of a special bond election on [REFDATE], 1987.
WITNESS My hand as such City Clerk and the corporate
seal of the City this day of , 1987.
City Clerk
City of Shakopee, Minnesota
(SEAL)
0
State of Minnesota ) City Clerk's
Affidavit -of Posting
County of Scott ) ss. Notice of Election
And Sample Ballot
City of Shakopee )
I, the undersigned City Clerk of the City of Shakopee,
Minnesota, hereby certify and affirm that on the day of
, 1987, I caused to be posted at each of the
designated polling places within said City a notice of elec-
tion, a true and correct copy of which is attached hereto.
I further certify that I caused a copy of said notice of
election to be posted in my office on ,
1987.
I further certify that I caused the sample ballot at-
tached hereto to be posted in my office for public inspec-
tion on , 1987.
WITNESS my hand and the official seal of the City this
day of
, 1987.
City Clerk
City of Shakopee, Minnesota
Subscribed, sworn to and sealed
before me this day of
, 1987.
Notary Public
State of Minnesota )
County. of Scott ) ss.
City of Shakopee )
City Clerk's
Certification of Returns
of Election
I. the undersigned, being the duly qualified and acting
City Clerk of the City of Shakopee, Minnesota, hereby cer-
tify that attached hereto is a full, true, and correct copy
of the official returns for each of the voting precincts at
the special election held in and for said City on [REFDATE],
1987, together with a -copy of the printed ballot attached to
said original returns, which returns, together with poll
books and ballots properly sealed in ballot boxes, were
filed in my office on • , 1987.
WITNESS my hand and the official seal of the City this
day of
(SEAL)
1987.
City Clerk
City of Shakopee, Minnesota
1�
State of Minnesota
County of Scott Returns of Election
We, the undersigned election judges whose names appear
below, hereby certify as follows:
1. Having first taken the oath as required by law, we
acted in our respective capacities as election judges at the
special election held in and for the City of Shakopee,
Minnesota, on [REFDATE], 1987.
2. The
polls
were
opened
at 7:00 o'clock a.m., C.T.,
and remained
open
until
8:00 o'clock
p.m., C.T., when the
same were closed. All eligible voters present at the time
the polls were open were permitted to vote at said election.
3. Each voter was furnished a ballot in the form at-
tached hereto as Exhibit A, which ballot was properly in-
itialed as required by law.
4. After the closing of the polls, we proceeded to
count and canvass the vote at said election and duly deter-
mined that said vote was as follows:
On the Question:
SHALL THE CITY OF SHAKOPEE ISSUE AND SELL ITS
GENERAL OBLIGATION BONDS IN AN AMOUNT NOT TO EXCEED
$[AMOUNT] FOR THE PURPOSE OF ACQUIRING _LAND AND
CONSTRUCTING THEREON A NEW CITY HALL?
Votes YES
Votes NO
Spoiled or Blank Ballots
TOTAL Ballots Cast
`1 Y
On the Question:
WHICH OF THE FOLLOWING SITES WOULD YOU PREFER FOR
THE LOCATION OF A NEW CITY HALL?
In Favor of the Gorman Street Site
In Favor of Block 50 Site
No Preference
Spoiled or Blank Ballots
TOTAL Ballots Cast
WITNESS our hands, o.fficially as election judges this
day of , 1987.
Judges
Extract of Minutes of Meeting of the
City Council of the City of Shakopee,
Scott County, Minnesota
Pursuant to due call and notice thereof, a regular or
special meeting of the City Council of the City of Shakopee,
Minnesota, was held at the Shakopee City Hall on
, 1987, commencing at o'clock p.m., C.T.
The following Councilmembers were present:
and the following were absent:
The City Clerk presented affidavits showing publication
and posting of notice of election, which affidavits were
examined and found satisfactory and ordered placed on
file. The City Clerk then presented the official returns of
the election judges for the special election held in and for
the City on [REFDATE], 1987.
Said returns were duly examined, canvassed and, upon the
following questions, found to be as follows:
if -
Question:
SHALL THE CITY OF SHAKOPEE ISSUE AND SELL ITS
GENERAL OBLIGATIONS BONDS IN AN AMOUNT NOT TO EX-
CEED $[AMOUNT] FOR THE PURPOSE OF ACQUIRING LAND
AND CONSTRUCTING THEREON A NEW CITY HALL?
Total of Returns from All Precincts:
Votes YES
Votes NO
Defective or Blank Ballots
TOTAL Ballots Cast
Question:
WHICH OF THE FOLLOWING SITES WOULD YOU PREFER FOR
THE LOCATION OF A NEW CITY HALL?
In Favor of the Gorman Street Site
In Favor of Block 50 Site
No Preference
Spoiled or Blank Ballots
TOTAL Ballots Cast
Councilmember
thereupon introduced the
following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION DECLARING RESULTS OF
SPECIAL BOND ELECTION
BE IT RESOLVED by the City Council of the City of
Shakopee, Minnesota, that it is hereby found and determined
that at the special election held in and for said City on
[REFDATE], 1987, upon the following question:
SHALL THE CITY OF SHAKOPEE ISSUE AND SELL ITS
GENERAL OBLIGATION BONDS IN AN AMOUNT NOT TO
EXCEED $[AMOUNT] FOR THE PURPOSE OF ACQUIRING
LAND AND CONSTRUCTING THEREON A NEW CITY HALL?
there were cast a total of votes, of which
were in favor of the aforesaid bond issue;
were against the same; ballots were
spoiled or defective; and the bond issue in question is
hereby declared (approved) (disapproved).
And upon the following Question:
WHICH OF THE FOLLOWING SITES WOULD YOU PREFER FOR
THE LOCATION OF A NEW CITY HALL?
there were a total of votes, of which were �in
favor of the Gorman Street Site; were in favor of the
Block 50 Site; had no preference; and ballots
were spoiled or defective.
Adopted this day of 1987•
The motion for the adoption of the foregoing resolution
was duly seconded by Councilmember , and
upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and
adopted.
State of Minnesota )
County of Scott ) ss.
City of Shakopee ) City Clerk's
Certificate
I, the undersigned, being the duly qualified and acting
City Clerk of the City of Shakopee, Minnesota, do hereby
certify that I have carefully compared the attached and
foregoing extract of a regular or special meeting of the
Shakopee City Council duly called and regularly held on
, 1987, with the original thereof on file in my
office and I further certify that the same is a full, true,
and correct copy thereof, insofar as the same relates to the
canvass of votes cast by the electors of the City at the
special election held on [REFDATE], 1987.
WITNESS
My hand as
such
City Clerk and
the corporate
seal of the
City this
day
of
1987.
City Clerk
City of Shakopee, Minnesota
(SEAL)
ORDINANCE N0. 211
Fourth Series
An Ordinance of the City of Shakopee, Minnesota, Amending Shakopee
City Code Chapter 11. entitled "Land Use Regulation(Zoning)" By
Adopting a new Conditional Use to Section 11.29 Subd 3 "Limited
Food Processing" and by Adopting by Reference Shakopee City Code
Chapter 1 and Section 11.9.9
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS:
SECTION I: New Conditional Use added to Section 11.29 Subd 3
0 Limited Food Processing, subject to the following conditions:
and fish..
1. No slaughtering or rendering of any kind, including meats, poultry
2. The operation must combine processing and wholesaling of a product.
3. Liquid waste must have primary separation.
4. Emissions shall be limited to gas and steam exhaust. No liquid pollutants
shall be released into the environment.
5. The facility must pass Federal and State inspection.
SECTION II; Adopted'by reference
The general provisions and definitions applicable to the entire City Code
including the penalty provisions of Chapter 1 and Section 11.99 entitled "Violation
a Misdemeanor " are hereby adopted in their entirety by reference as though repeated
verbatim herein.
SECTION IIL; When in Force and Effect
After the adoption, signing and attestation of this Ordinance it shall be
published once in the official newspaper of the City of Shakopee and shall be
in full orce nd effect on and after the date following such publication.
in ession of the City Council of the City of Shakopee,
Minnesota, held this, day of ' 198,
ATTEST:
Mayor of the City of Shakopee
City Clerk
Prepared and approved as to form this
17th day of December, 1986.
City Attorney
lob
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk,
RE: Resolution of Appreciation t John Lane
DATE: January 14, 1987
Introduction and Background
The attached resolution is a resolution of appreciation to
John Lane for his two years of service on the Shakopee
Planning Commission.
Action Requested
Offer Resolution No. 2675, A Resolution of Appreciation to
John Lane, and move its adoption.
JSC/jms
RESOLUTION NO. 2675
A RESOLUTION OF APPRECIATION TO
JOHN LANE
WHEREAS, John Lane served on the Shakopee Planning Commission
from December 6, 1984 to January 8, 1987, and
WHEREAS, John Lane served as Vice Chairman of the Planning
Commission from February 13, 1986 to January 8, 1987, and
WHEREAS, John Lane has unselfishly contributed many hours
of service to the City of Shakopee during his two years on the
Shakopee Planning Commission.
NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council
on behalf of the residents of Shakopee and on behalf of the Shakopee
Planning Commission and the City staff, that the Shakopee City
Council does hereby extend to John Lane the deep appreciation of
the City for his years of civic interest and dedicated service
to the community.
Adopted in adjourned regular session of the City Council
of the City of Shakopee, Minnesota, held this 20th day of
January, 1987.
ATTEST:
City Clerk
Ar)vroved as to form this
day of
City Attorney
Mayor of the City of Shakopee
1987.
C> Q
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk Cc/
RE: Resolution of Appreciation tI'Jim O'Neill
DATE: January 15, 1987
Introduction and Backaround
The attached resolution is a resolution of appreciation to
Jim O'Neill for his eight years of service on the Industrial
and Commercial Development Commission.
Action Requested
Offer Resolution No. 2680, A Resolution of Appreciation to
James O'Neill, and move its adoption.
JSC/jms
RESOLUTION NO. 2680
A RESOLUTION OF APPRECIATION TO
JAMES O'NEILL
WHEREAS, the Shakopee City Council did create an Industrial
and Commercial Development Commission in August of 1978; and
WHEREAS, Jim O'Neill was appointed to said commission as one
of its original members; and
WHEREAS, Jim O'Neill served as Vice Chairman of the Industrial
and Commercial Development Commission from January 28, 1981 to
October 14, 1981 and as Chairman from October 14, 1981 to
January 12, 1983, and
WHEREAS, Jim O'Neill has unselfishly contributed many hours
of service to the City of Shakopee during his eight years on the
Industrial and Commercial Development Commission.
NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council,
on behalf of the residents of Shakopee and on behalf of the
Industrial and Commercial Development Commission, that the
Shakopee City Council does hereby extend to Jim O'Neill the
deep appreciation of the City for his years of civic interest
and dedicated service to the community.
Adopted in Adjourned Regular Session of the City Council
of the City of Shakopee, Minnesota, held this 20th day of
January 1987.
mayor of the City cf Shakopee
ATTEST:
City Clerk
Avnroved as to form this
day of , 1987.
City Attorney
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Resolution of Appreciation C�)�
John Manahan
DATE: January 15, 1987
Introduction and Background
The attached resolution is a resolution of appreciation to
John Manahan for his five and one half years of service on the
Industrial and Commercial Development Commission.
Action Requested
Offer Resolution No. 2681, A Resolution of Appreciation to
John Manahan, and move its adoption.
JSC/jms
RESOLUTION NO. 2681
A RESOLUTION OF APPRECIATION TO
JOHN MANAHAN
WHEREAS, John Manahan served on the Industrial and Commercial
Development Commission of the City of Shakopee from July 21, 1981
to January 31, 1987; and
WHEREAS, John Manahan served as Vice Chairman of the Industrial
and Commercial Development Commission from November 13, 1985 to
January 31, 1987; and
WHEREAS, John Manahan has unselfishly contributed many hours
of service to the City of Shakopee during his five and one half
years on the Shakopee Industrial and Commercial Development
Commission.
NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council,
on behalf of the residents of Shakopee and on behalf of the
Industrial and Commercial Development Commission, that the
Shakopee City Council does hereby extend to John Manahan the
deep appreciation of the City for his years of civic interest
and dedicated service to the community.
Adopted in Adjourned Regular Session of the City Council of
the City of Shakopee, Minnesota, held this 20th day of January,
1987.
ATTEST:
City Clerk
Approved as to form this
of
City Attorney
1987.
Mayor of the City of Shakopee
day
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer
SUBJECT: Resolution Requesting Improvements at T.H. 169/101
DATE: January 14, 1987
INTRODUCTION & BACKGROUND:
Attached is proposed Resolution No. 2679 requesting the Minnesota
Department of Transportation (Mn/DOT) to study and provide for
roadway improvements to the intersection of Trunk Highway (TH)
169 and T.H. 101 in downtown Shakopee. The resolution further
agrees to grant Mn/DOT a temporary easement for the construction
of improvements on property recently acquired by the City located
in the northeast quadrant of the intersection.
RECOMMENDATION:
Staff recommends that Council adopt Resolution No. 2679 as
Council's next step in their ongoing efforts to improve traffic
conditions within the City of Shakopee.
REQUESTED ACTION:
Offer Resolution No. 2679, A Resolution of the City of Shakopee
Requesting the Minnesota Department of Transportation to Provide
for Roadway Improvements at the Intersection of Trunk Highway 169
and Trunk Highway 101 Within the City of Shakopee.
KA/pmp
RES2679
Resolution No. 2679
A Resolution of the City of Shakopee
Requesting the Minnesota Department of Transportation
to Provide for Roadway Improvements at the
Intersection of Trunk Highway 169 and
Trunk Highway 101 Within the City of Shakopee
WHEREAS, traffic congestion and unsafe conditions exist at
the intersection of Trunk Highway (TH) 169 and TH 101 within the
City of Shakopee, and
WHEREAS, the City of Shakopee owns property upon which
improvements can be constructed.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. The Minnesota Department of Transportation is hereby
requested to study possible improvements to the intersection of
TH 169 and TH 101 and provide for the construction of
improvements at the earliest possible date.
2. The City of Shakopee hereby agrees to grant a temporary
roadway easement to the State of Minnesota for construction of
improvements in the northeast quadrant of the intersection of TH
169 and TH 101, said temporary easement to terminate upon
completion of the proposed new TH 169 Minnesota River crossing
and associated roadway improvements.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1987.
City Attorney
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Council Meeting Procedures
DATE: January 14, 1987
Introduction
Because of the heavy agenda on January 6, 1987, I thought it would be a good
time to review our 1986 worksession materials on Council procedures at the
January 20 meeting. What's your reaction looking over the last 12 months?
This is a good opportunity to take stock and fine tune the procedures from 1986
if you have good suggestions.
Review of 1986 Procedures
1. How Councilmembers get items on the agenda. Call and ask staff to place a
note about the item under Other Business on the upcoming agenda. After
discussing the item with our members of Council, a motion can be made to
take whatever action is appropriate.
2. Stopping time is 10:30 p.m. or 11:00 p.m. when there is a HRA agenda.
3. The Chairman will comment on issues last and try to facilitate discussion.
4. The Chairman will make an informal effort to "go around the table" for
comments.
5. There should be a self imposed limit of two comments per item.
6. Councilmembers are urged to use "How to Aid Discussion by Asking the Right
Questions" (attached and in plastic cover also at council table) (Also
attached is a list of motions in order of precedence to move the discussion
along to comply with #2 above. Council has also asked the City
Administrator to use the same tools to help move discussion along.)
7. Procedures for Public Hearing:
a. Mayor announces and emphasizes publis hearing rules:
1) Citizen give name and address before speaking.
2) Everyone speaks once before a second chance to speak is given.
3) Citizens speak to Chair or Council not other members of the
audience (to avoid back and forth discussions).
b. Council discusses issue before opening up to the audience.
c. Open discussion up to the audience.
8. All items to be acted on should be on the agenda with completed staff work.
9. Staff's role and responsibilities for completing staff work for agenda
items:
a. What a good staff report should accomplish.
1) Introduction
2) State problem or issue
3) List alternatives with pros and cons
4) Make recommendation
5) State "Action Requested"
b. The staff report process. All information on an agenda item should be
presented to all Councilmembers in the staff report. (Problems arise
when information is not in the agenda packets and therefore not
available to all Councilmembers.)
c. Calls to City staff - the 20 minute rule of thumb means any requests to
staff requiring more than 20 minutes to handle should be handled under
No. 1 above.
d. When to ask questions about agenda items - Monday or Tuesday before the
meeting whenever possible.
e. When to ask staff to follow-up on miscellaneous items - for example:
potholes, junk cars, etc., should be covered when first received by
Councilmember, not "saved" for the Council meeting. This insures a
quick response to the citizen's request.
f. Responses to citizens' complaints about City staff handling of a
problem, etc. Council's response should normally be, "I'll check into
it and call you back". Avoid "taking sides" until all the facts are
known.
g. What to do when staff comes to Councilmembers about a problem or item
on the agenda. Request that the staff persons take their concerns
through the staff report process (see 9b).
10. Use of Council worksessions (i.e. committee meetings).
Summary
The ability of City Council to effectively make decisions at public Council
meetings depends in large part on how Council conducts its meeting and how the
information necessary to make those decisions is provided to all Council -
members. The meeting procedures and the staff memo system outlined above will
pay a key role in determining the effectiveness of the Council. If you have
questions about the material in this memo or would like to suggest changes
please plan to do on Tuesday.
Action Requested
Pass a motion accepting the Council meeting procedures for 1987 as outlined in
the Council memo regarding the subject dated January 14, 1987.
JKA/jms
HOW TO AID DISCUSSION
BY ASKING THE RIGHT QUESTIONS*
To Define Problems:
1. As I understand it, the problem is... does anyone have
additional information on the issue?
2. Would anyone care to suggest facts we need to better
understand the issues involved?
To Broaden Participation:
1. We've heard from some of you. Would others who have not
spoken like to add their ideas:
2. How do the ideas presented so far sound to those of you
who have been thinking about them?
3. What other issues related to this problem should we discuss?
To Limit Participation:
I. (To a dominating participant) We appreciate your ideas but
perhaps we should hear from others. Would some of you who
have not.spoken care to add your ideas to those already
expressed?
2. You have made several good comments and I wonder if someone
else might like to ask a question or make a statement.
3. Since all of the group has not yet had an opportunity to
speak, I wonder if you would hold your comments until a
little later.
To Focus Discussion:
1.
Where
are we in
relation to the
decision we need to make?
2.
Would
you like
to have
me review
my understanding of what's
been
said and where
we
are?
3.
That's
an interesting
comment.
However, I wonder if it
relates
exactly
to the
problem
that's before us?
4.
As I
understand
it, this
is the
problem.... Are there addi-
tional
comments
before
we come
to a decision?
To Move The meeting Along:
1. I wonder if we've spent enough time on this and are ready
to move along to....?
2. Have we gone into this aspect of the problem far enough so
that we could shift our attention to....?
3. In view of the remaining agenda items (or time we've set
to adjourn) would it be well to go on to the next question
before us?
To Help The Group Evaluate Where It Is:
1. Do any of you have the feeling we are at an impasse on
this issue?
2. Should we look at our original objective for this discussion
and see how close we are to it?
3. Now that we are nearing the end of the meeting would anyone
like to suggest how we might improve our next meeting?
To Help Reach A Decision:
1. Do I sense an agreement on these points....?
2. We seem to be moving toward a decision that would....
(Chairperson describes decision) Should we consider what
it will mean in terms of.... if we decide this way?
3. What have we accomplished up to this point?
4. Would someone care to sum up our discussion on this issue?
To Provide Continuit
1. At our last meeting we discussed this issue. Would someone
care to review what we covered then?
2. Since we will not complete this discussion at this meeting,
what are some of the issues we should take up at the next
meeting?
*Adapted from "Working with Groups", Lizette Weiss, Director
of Public Affairs, Association of Bay Area Governments, Berkeley,
California.
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14 -
STATE OF MR4WSOTA
DEPARTMENT OF TRANSPORTATION
PROJECT PATH REPORT/ENVIRDWENTAL ASSESSMENT
for
5.P.7009-52
Minnesota Project No. BRF005-2
Bridge Replacement, Intersection
Modifications, and CBD Mini -Bypass
TH 169 in Shakopee
Scott County
Submitted Pursuant to 42 U.S.C. 4332(2)(c), 23 U.S.C. 126,
Executive Order 11988 (Floodplains),
Executive Order 11990 (Wetlands)
U.S. DEPARTMENT OF TRANSPORTATION
:Federal Highway Administration
and
MINNESOTA DEPARTMENT OF TRANSPORTATION
istrict Engine Approval Date
Assistant Commissio-Operations Division
ssistant C missioner-TLchnical Services
// 7 �Fl
Approval Date
Approval Date
Federal Highway Administration Approval Date