HomeMy WebLinkAbout09/16/1986 i
4
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Informational Items
DATE: September 11, 1986
1. At the 9-2-86 council meeting, Councilmember Lebens asked if
we were going to paint the metal on the new footbridge in
Memorial Park. The crew had already scheduled the painting
which was underway and will be completed, weather
permitting, within a week.
2. At the 9-2-86 council meeting, Councilmember Wampach asked
if the cleaning had improved at the high rise. According to
LeRoy Houser it has improved.
3 . Several months ago Councilmember Lebens requested that staff
find out why people calling the police or sheriff department
had to give their names when filing complaints . I talked to
Al DuBois and Tom Brownell on 9-2-86 to find out what their
procedures were. Both Tom and Al stated that their
communications staff are instructed to take all complaints
and follow up on them. The person calling in the complaint
need not supply their name, and in fact, the Data Privacy
Act protects "some" types of property complaints. This
means that the Police Department and Sheriff Department are
required not to divulge the name of the complainant. Both
Tom and Al said that for most property complaints it' s
easier for them to say they don' t have the name of the
complainant rather than go through the paperwork involved in
withholding the name through the Data Privacy Act.
4. Jackson Township has filed with the Minnesota State
Municipal Board objecting to the petition for annexation
filed by the Estate of Joseph Vierling. A copy of their
objection has been forwarded to Jack Coller for follow up.
5 . The International Association of Lions Clubs , Shakopee,
Minnesota is applying to the State Gambling Board for
renewal of their gambling license. The gambling (tipboards)
is conducted at the Backstretch Bar, 124 South Holmes
( application attached) .
6 . Attached are the revenue and expenditure reports for the
Month ending August 31 , 1986 .
7 . Attached is the Building Activity Report for the Month
ending August 31 , 1986 .
8 . Attached are the Minutes of the Industrial Commercial
Commission meeting of June 11, 1986 .
9. Attached are the Minutes of the Downtown Ad Hoc Committee
meeting of August 27 , 1986.
10 . Attached are the Minutes of the August 4th and 25th meetings
of the Shakopee Public Utilities Commission.
11. The September 16th Council Meeting appears to be a short one
and the September 23rd Council Meeting is loaded with five
public hearings. For this reason if Gregg and I can have
budget information ready by the 16th, we have a meeting
scheduled with Springsted and O' Connor-Hannen on Monday the
15th, we will be prepared to discuss budget on the 16th in
addition to the regular agenda items.
12 . Attached is a letter of appreciation from Denise Parrish
to Police and Administration regarding her son' s incident.
13 . Attached is a copy of Update - Scott County Transportation
Coalition.
Charitable Gambling Control Board FOR BOARD USE ONLY
Griggs—Midway Bldg . Rm. N-475
1821 University Ave.
St. Paul MN 55104-3383
GAMBLING LICENSE APPLICATION
(Class A, B, or C)
INSTRUCTIONS: I. PRINT OR IYPE.
2. Brinq completed application to local governing body, obtain signature and date un all copies,
and leave copy. Applicant keeps JM copy and sends remaining copies to above
address.
3. Changes in application information must be submitted within 10 days Ufter thechange.
Type of Application:
❑ Class A - Fee $100.00 (Bingo, Raffles, Paddlewheels, Tipboardg, Pull-Tabs) RENEWAL
Class B - Fee $ 50.00 (Raffles, Paddlewheels, Tipboards, Pull-Tabs)
❑ Class C - Fee $ 50.00 (Bingo only) Li ense number 8-�s��,00
Make checks payable to: Minnesota Charitable Gambling Control Board.
-
Applicant (Official, lege ame o pprj anization) Site Address
fw"Dc' c➢ arls�6u _� G /11 9LI I
8siness Address City, State, ip
Qac / R15-Y 1�o Z('� m S37
Fit State, zipCounty
runty Yes No 1. Are all gambling activities conducted at
CiB the above site? If no, complete a sepa-
Business Telephone Number Fed rel I.D. Number rate application form for each site as a
separate license is issued for each site.
Type of Organization
,�b1( Fraternal C] Veterans 2• Is site located within city limits.
❑ Religious ❑Other Nonprofit Organization 3. Does organization own the site where
Type of Organization Charter gambling activity will be conducted? If
E�I International ❑ National ❑ State no, attach copy of the lease for the
Numoer of Years in Number of Articles of site.
Existence (in Minnesota) Incorpogat'o (if incorporated) essgr Name i lease oo ant 5
Location_ I re Articles are Filed Addresa
I o� �6V� B�YYI'�itb
Yen No 1. Does organization have a dues struct e? City, ate, Zip
number of active members u' '
. Has organization been previously is ns Lamb in anager Namg�/
by the Board? If yes, givedate
„ Has license ever been denied, suspended Addres
Xor revoked? If yea check all that apply:
❑Denied ❑Sus ended ❑Revoked City, S te,n ip
4. Is organization exempt from payment of ►�L°
U.S. income tax? If yes, attach copy of The $10,000 fidelity bond required by Minnesota
letter declaring exemption. Statutes 349.20 has been obtained.
5. is organization tax exempt from payment Company Name Bond Number
of Minnesota tax? If yes, attach copy of q .c C 37 p
letter declaringexemption. J(�
G I Name
of Orqanization's Officers and Title/s�
C.
M all
d.
i—�
CG-00001-01 (12/84) rnntinuefl on Pane ?
•- 2 -
Minnesota Charitable Gambling Control Board GAMBLING LICENSE APPLICATION
(Class A, B, or C)
GAMBLING SITE AUTHORIZATION
Ay my signature below, local law enforcement officers or agents of the Board are herehy
authorized to enter upon the site, at any time gambling is being conducted, to observe
the gambling and to enforce the law for any unauthorized game or practice.
BANK RECORDS AUTHORIZATION
By my signature below, the Board is hereby authorized to inspect the bank records of the
General Gambling Bank Account whenever necessary to fulfill requirements of current gamblin
rules and law.
OATH
I hereby declare that
I . I have read this application and all information submitted to the Board;
2. All information submitted is true, accurate, and complete;
3. all other required information has been fully disclosed;
4. 1 am the chief executive officer of the organization;
?. I assume full responsibility for the fair and lawful operation of all activities to he
conducted;
f. I will familiarize myself with the laws of the State of Minnesota respecting gambling
and rules of the Board and agree, if licensed, to abide by those laws and rules,
including amendments thereto.
0_gf icial, Legal Name of Organization
Signat re (Must b sig d by C ief Executive Officer)
Ti e nnL
Date C�
D�
ACKNOWLEDGEMENT OF NOTICE BY LOCAL GOVERNING BODY
A
I hereby acknowledge receipt of a copy of this application. By acknowledging receipt, I
admit having been served with notice that this application will be reviewed by the
Charitable Gambling Control Board and if approved by the Board, will become effective 30
days from the date of receipt (noted below) , unless a resolution of the local governing
body is passed which specifically disallows such activity and a copy of that resolution is
received by the Charitable Gambling Control Board within 30 days of the below noted date.
LOCAL GOVERNING BODY
ane o Lgcal Gover ing
i Bj
y
ignture o r''on Re-ebivin
g Ap icationa /7�A
ORGANIZATION
)ate Received (This .is date from which the 30 day Name of Represent ive for Ga bling L'c nse Applicant
approJr be ins ' (serving notice)
-00001-01 (12/84)
---
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CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT
PERMITS ISSUED
August, 1986
Yr. to Date Previous Year
Number Number Valuation Number Valuation
Mo. Ytd.
Single Fam-Sewered 4 35 2, 779 , 974 6 27 1, 932, 647
Single Fam-Septic 3 15 1, 443 , 400 2 9 754, 144
Multiple Dwellings - 4 2, 890 , 000 1 8 992, 600
(# Units) (YTD Units) (-) (100) - (3) (21) -
Dwelling Additions 5 41 245, 334 4 34 143, 188
Other 2 6 78 , 300 2 9 139, 222
Comm New Bldgs - 4 8, 500 , 000 - 5 2, 090, 341
Comm Bldg. Addns - 3 887, 267 1 12 9, 822, 510
Industrial-Sewered - - - - - -
Ind-Sewered Addns - 2 4, 290, 000 - 1 5, 475
Industrial-Septic - - - - - -
Ind-Septic Addns - - - - - -
Accessory/Garages 2 16 84, 250 10 32 219, 296
Signs & Fences 14 65 117, 170 13 51 53, 983
Fireplaces/Wood Stove 2 2, 677 1 6 16, 380
Grading/Foundation - 11 322 , 800 2 7 55, 500
Remodeling (Res) 8 21 65, 350 7 21 54, 710
Remodeling (Inst) - - - - 1 1, 093, 000
Remodeling (Comm/Ind) 5 35 5, 456 , 225 2 23 1, 659, 178
TOTAL TAXABLE 43 260 27 , 162 , 747 53 258 17, 939 , 774
TOTAL INSTITUTIONAL - - - - 1 1, 093, 000
GRAND TOTAL 43 260 27 , 162, 747 53 259 19, 032, 174
No. Ytd. No. Ytd.
Variances - 9 1 11
Conditional Use 1 23 4 25
Rezoning - 2 - 4
Moving - 2 1 3
Electric 42 225 22 182
Plbg & Htg 19 238 20 165
Razing Permits `
Residential
Commercial - - - -
Total dwelling units in City after completion of all construction
permitted to date. . . . . . . 3, 979
Cora Hullander
Bldg. Dept. Secretary
i
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN AUGUST, 1986
7184 Void
7185 Larry Mechtel 1672 W. 6th Fence $ 150
7186 Scott Rein 665 Jackson Fence 900
7187 Gilbert Lebens 1261 Limest ne Dr. House 61, 000
7188 Larry Paul 528 W. 3rd Ret. Wall 1, 200
7189 Gilbert Lebens 1232 Limestone Dr. House 65, 000
C;� S 'a.L
7190 Richard Majerus 211 W. 1st Alt. 1, 100
7191 Shak. Printing 5101 Valley Ind. B. Alt. 5, 000
7192 Warren Clay 629 E. 3rd Alt. 600
7193 John Vohnoutka 1503 W. 6th Stg. Bldg. 550
7194 Orval Dahl 8380 Eagle Crk. B. Addn. 10, 000
7195 Kraus-Anderson 1224 Shakopee Ave. Sign 100
7196 Donald Schleicher 1043 Pierce St. Addn. 5, 000
7197 Francis Kroyer 109 Filmore St. Alt. 3, 500
7198 Anderson Const. 317 E. 8th Alt. 700
7199 Paul Mitchell 1185 Merritt Court Fence 100
7200 Lawrence Signs 1155 E. 1st Ave. Sign 3, 000
7201 Laurent Bldrs . 2 19 Norton Drive House 90, 0.00
7202 Creative Shelters 2110 C.R 21 House 86, 000.moi
7203 Joe Link 1064 Marschall Rd. �use 58 , 000
7204 Charles Mallory 605 Mo�� _ �Alt. 250
7205 Gary Mikkelson 1734 Presidential Cir. Addn. 20, 000
7206 Michael Duffney 1107 E. lst Ave. Sign 50
7207 Ray Konen 8917 Boiling Sp. Ln. Addn. 3, 200
7208 Alta Const. 1147 Co. Rd. 83 Alt. 31, 000
1209 Darrell-Thomas Dev 8700 Hwy 101 Alt. 3, 000
210 Dan Lebens 205 Atwood Sign 500
211 Holiday Station 444 E. lst Sign 100
212 Kay Fiedler 910 Dakota Addn 100
213 C & H Construction 1963 Norton Dr. House 125, 000
i
214 Joe Marschall 13'3 Pierce Alt. 500
215 MN Valley Fence 1239 Polk Fence 2, 200
216 Pat Remus 134 E. 4th Alt. 8, 000
217" MN Valley Fence 1198 Jefferson Fence 100
218 Ed Vohnoutka 327 E. 6th, Alt. 700
219 Joe Nelson 1107 E. lst Sign 100
220 Fremont Ind. 4400 Valley Ind. B. Alt. 100
221 David Sand 1184 Merritt Court Addn. 800
222 Michael Mikulich 2224 Valley View Rd. Garage 6 , 000
'223 Brenner Truck 8854 E. 13th Sign 151
'224 Void
'225 Paul Schmitz 1401 Tyrone Dr. Fence 125
226 Michael Menke 1165 Shumw y House 80, 000
227 Kraus-Anderson 1224 Shakopee Ave. — Fehce 3, 500
228 Void
229 B&D Mobile Hm Svs Valley Haven #9 Alt. 600
MINUTES
INDUSTRIAL COMMERCIAL COMMISSION
SHAKOPEE, MINNESOTA
JUNE 11, 1986
MEMBERS PRESENT: Bud Berens
Jane DuBois
Al Furrie, Chairman
Tim Keane
Donald Koopmann
Jim O'Neill
MEMBERS ABSENT: John Manahan
STAFF PRESENT: John Anderson, City Administrator
Barry Stock, Administrative Aide
Chairman Al Furrie called the meeting to order at 5: 15 p.m. and roll call was
taken.
MINUTES
On a motion by Jim O'Neill, seconded by Tim Keane, the minutes of the May 14,
1986, meeting were approved.
ONE-YEAR GOAL AND OBJECTIVES FINAL APPROVAL
At the May meeting, staff presented to the ICC a preliminary one-year economic
development plan. Prior to the June meeting, each Commissioner received a
refined copy of that plan which included identifying the various committees and
sub-committees followed by a brief mission statement(goal) for each along with
the primary objectives and tasks to be achieved by that committee or sub-committee
during the year. Staff recommended approval of the plan as presented.
On a motion by Tim Keane, seconded by Jim O'Neill, the Industrial Commercial
Commission moved to recommend to City Council that the One-Year Economic
Development Plan be approved as submitted. Motion carried unanimously.
METROPOLITAN DEVELOPMENT INVESTMENT FRAMEWORK (MDIF)
City Administrator John Anderson was present in response to discussion from the
previous meeting on the MDIF and the ICC's concern that it would limit Shakopee's
ability to expand and grow in terms of transportation schemes and sewer
availability. Mr. Anderson spoke primarily to the concern of expanding sewer
services. He illustrated on a map of the City a parcel of land which the Metro-
politan Council had approved to be connected with sewer service in May, 1986; and
land which the City proposed to be connected with sewer service by the year 2000.
Mr. Anderson also explained that another parcel of land may be available for
annexation into the City limits. If annexation occurs, this parcel would have
sewer connection priority over some already developed parcels in the area pro
Posed for service by the year 2000. _-
Industrial Commercial Commission
June 11, 1986
Page 2
Mr. Anderson stated that basically the new sewer service line proposed would be
the northern edge of the bypass with several minor exceptions.
Discussion followed on the annexation process and storm sewer drainage.
The City Administrator also informed the Commissioners that the City is petitioning
the Metropolitan Council to change Shakopee's designation from "Freestanding
Growth Center" to "Developing Area". He listed the criteria for each designation.
Mr. Anderson pointed out that the Metropolitan Council created a new category,
"A Major Regional Retail Center" and while Shakopee doesn't meet the criteria
under their present definition of retail sales because they don't consider
recreational amusement sales, Staff is going to push for that change in an effort
to strengthen the argument for a linking highway system. Discussion on the status
of the highway system followed.
OTHER BUSINESS
The City Administrator informed the Commissioners that a new Community Develop-
ment Director, Mr. Dennis Kraft, has been hired, and a new Planning Director
should be hired in the near future.
Mr. Anderson announced that expansion plans for the mall are still on track.
Eighty to ninety percent of the proposed expansion area has been spoken for
and will include the double hockey rinks, twin theaters, eateries, et cetera.
Commissioner O'Neill asked about the new convenience center proposed for
Highway 17. Staff believes this will be an L-shaped strip of shops and not
an enclosed mall. Discussion followed.
Mr. Anderson told the Commissioners that the Chamber of Commerce approached
the City Council about a lodging tax to generate money from new hotel/motel
rooms and camp grounds to fund a new Chamber office and convention bureau
office. City Council requested a proposed budget from the Chamber prior to
their drafting the ordinance. Discussion followed on promoting off-season
tourism for Shakopee.
Commissioner Keane reported that the Tourism committee of the Chamber of
Commerce cosponsored a Group Sales Hospitality event (i.e. travel agents,
tour group sponsors, etc) for over 200 representatives from throughout the
State informing them of the attractions Shakopee has to offer. Commissioner
Keane noted that the average busload of tourists spends between three and four
thousand dollars per day in money that comes into the community for events,
meals, souvenirs, et cetera.
The City Administrator advised the Commissioners that the State is sponsoring
a Health Walk for two to four hundred people to walk from Shakopee to Chaska
and back on June 19th.
On a motion by Tim Keane, seconded by Jim O'Neill, the ICC meeting was adjourned
at 6:30 p.m. -
Respectfully submitted--_ --
Judy Hughes -
Recording Secretary-'
PROCEEDINGS OF THE
DOWNTOWN AD HOC COMMITTEE
Shakopee, Minnesota
August 27 , 1986
Vice Chm. Don Martin called the meeting to order at 7 : 35 a.m. with
the following members present: Terry Forbord, Don Martin, Dan Steil,
Jim Stillman, Joe Topic, Bill Wermerskirchen, Pete Sames, Mark
Kuechenmeister and Liaison Jerry Wampach. Gary Laurent arrived later.
Absent: Mike Sortum and Time Keane. Also present were John Anderson,
City Administrator; Barry Stock, Administrative Aide; Ken Ashfeld,
City Engineer and Dennis Kraft, Community Development Director.
Mark Kuechenmeister, new Committee member was introduced and welcomed.
Acquisition of Merlyn Hergott property was added as 7a to the agenda.
Terry Forbord/Jim Stillman moved to approve the agenda with the above
addition.
Gary Laurent arrived at 7 : 40 a.m.
Dan Steil/Terry Forbord moved to approve the minutes of the August 13 ,
1986 meeting. Motion carried.
A report was given by each member on their results in obtaining
signatures for the streetscape improvement petitions. There were
several negative reactions and some property owners are still to be
contacted, however, the reports were very encouraging.
Jerry Wampach remarked that under the present method of assessing, he
will be assessed for $38 ,000 on his vacant property in the Assessment
District from which he has no income and could not possibly recoup it.
He stated that he would like to do his part toward the improvements
but would fight what he feels is an unfair amount for vacant propety.
The Committee may have to take another look at how vacant lots are
assessed.
Some of the property owners had questions on plans for the bridge.
Terry Forbord gave an update on the present alternatives being
considered: a) do not build b) one bridge with four lanes coming in
at Lewis Street c) two bridges with two lanes at Holmes and Lewis .
Bill Wermerskirchen heard negative comments about nodes in the
proposed streetscape and the Committee will review the size of the
nodes at the proper time.
At the present time 31. 80 of the 350 of the signatures needed have
been secured.
The Community Development Director informed the Committee that the
HRA and the City Council have adopted a new property acquisition policy.
It sets up a negotiating team consisting of the City Administrator,
City Attorney, a representative from City Council and the Community
Development Director. The purpose of the new policy is to get the
negotiations away from the Council floor to a more private setting.
The City Engineer reported that: Council approved bid letting for
rubberized materials for the six RR crossings. The work should be
completed in September. He is communicating with the RR about
putting signal wires underground.
Don Martin left at 8 : 45 a.m.
The City Hall Citing Survey Committee met once and will meet again
before the final survey document is sent out.
The City Administrator reminded Committee that K-Mart and the Racetrack
have made some major improvements possible through tax increment but
the City can' t do everything ecjually for everyone in a two year period.
This is a tremendous opportunity for businessmen to take advantage of
streetscape improvements since they will only be paying 25% of the
cost. Tax increment has already paid for the downtown storm sewer.
A Resolution of Support from the Chamber of Commerce regarding the
downtown streetscape improvements was acknowledged.
An appraisal has been made on the Hoy property and Mrs. Hoy will be
signing an offer to sell. Merlyn Hergott, owner of the adjacent
building is willing to negotiate on her property.
Terry Forbord/Bill Wermerskirchen moved to proceed with attaining an
appraisal and acquisition of the Hergott property contingent upon the
same action with the Hoy property. Motion carried.
The City Engineer reported the following costs for improvements :
Second Avenue parking lot $52 ,500
:Storm sewer (part of million dollar storm sewer project) $54, 500
Amenities (retaining wall) $18 , 800
Streetscape elements $36 , 900
The meeting adjourned at 9 : 10 EL.m.
Darleen Schesso
Recording Secretary
l
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular session on
August 4, 1986 at 4:30 P.M. in the Utilities meeting room.
Commissioner Kirchmeier offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Kirchmeier, Cook and Kephart. Also Liaison
Wampach, Manager Van Hout and Secretary Menden.
Motion by Cook, seconded by Kephart that the minutes of the June 30, 1986
regular meeting and the June 30, 1986 Joint meeting be approved as kept. Motion
carried.
BILLS READ:
City of Shakopee 20,032.00
Autocon Industries, Inc. 221.24
B & B Transformer, Inc. 90.00
Sam Bloom Iron and Metal Co. , Inc. 130.73
Border States Electric Co. 284.89
Burmeister Electric Co. 94.11
Carlson Equipment Co. 328.56
Carlson Hardware Co. 171.15
Carlson Tractor and Equipment Co. 16. 25
Chicago and N17 Transportation Company 60.00
Citv of Shakopee 86.56
City of Shakopee 728.83
Ditch Witch of Minnesota, Inc. 2.392.42
Doster 21.82
EFL Incorporated 214.40
Eagle Fire Protection 60.60
Excel Office Products 128.88
Feed-Rite Controls 1,237.47
Glenwood Inglewood 12.10
Goodin Company 155.46
Graybar Electric Co. 914.08
HDR Techserv, Inc. 435.90
H & C Electric Supply 334.00
Hayden Murphy Equipment Company 126.30
S.M. Hentges and Sons, Inc. 500.00
Leef Bros. , Inc. 20.00
Minnegasco 280.09
Minnesota Department of Health 299.27
Minnesota Municipal Utilities Association 240.00
Minnesota Safety Council, Inc. 60.00
Minnesota Valley Testing Laboratories, Inc. 55.20
Motor Parts Service of Shakopee 36.48
National Fire Protection Association 52.35
Ted Neisen 430.00
Northern States Power Co. 407,458.73
Northern States Power Co. 1,936.75
Northern States Power Co. 332.32
Northland Electric Supply Co. 27.65
Northwestern Bell Telephone 249.73
Reynolds Welding Supply Co. 11.55
Schoell and Madsen, Inc. 3,930.23
Scutt County Sheriff Communications 372.20
Shakopee Postmaster 2,500.00
Shakopee Public Utilities Commission 181.86
Shakopee Services 44.00
Southwest Suburban Publishing 103.73
Starks Cleaning Services 53.40
State Agency Revolving Fund 21.80
Suel Business Equipment 17. 53
Total Tool 138.55
Truck Utilities and Mfg, Inc. 178.42
Twin City Testing 210.00
Uniforms Unlimited 62.10
United Compucred Collections, Inc. 79.20
Valley Industrial Propane, Inc. 21.76
Lou Van Bout 47.50
Water Products 4,269.81
Wesco 374.00
Woodhill Business Products Inc. 1,782.89
Krass 9 Monroe, Chartered 50.00
Minnesota Plumbing and Heating 130.00
River electric Association 4,642.00
Motion by Kephart, seconded by Cook that the bills be allowed and ordered
paid. Motion carried.
Mr. Gary Laurent and Mr. Dean Walden, developers for Eagle Creek Junction,
were present to discuss the action taken by the Commission at the June 30, 1986
meeting regarding the looping of the watermian for the Eagle Creek Junction plat.
A discussion followed concerning fire protection, water quality and future plans
for watermain on the surrounding property. Mr. laurent stated that they intended
to loop the watermain to the west when that property developed.
Motion by Cook, seconded by Kephart to forego the requirement on the Eagle
Creek Junction plat to require looping on the east cul-de-sac based on the lack
of need by the overall water system and that the water system be allowed as
proposed. Motion carried.
A communication from Northern States Power Company regarding wholesale electric
rates was acknowledged.
A communication was reported from John Anderson, City Administrator, regarding
offering to meet with the Commission on fiscal disparities and tax increment. The
Commission requested Manager Van Bout to invite Mr. Anderson and the Mayor to the
next regular meeting.
Liaison Wampach gave a report on the progressof the downtown Ad Hoc Committee.
Progress is being made on the parking lot at 2nd and Lewis St.
Sites are being studied at the present time for a new City Hall.
A preliminary form for future looping areas has been pursued by our attorneys
They have given the okayto the
preliminary form and a final draft agreement L
will be prepared for the next meeting.
- A traffic signal maintenance agreement was discussed. It was the consensus
of the Commission to remove the specific hours listed in the agreement and
replace it with response time will be within a reasonable time limit.
The downtown street lighting was discussed. The Commission expressed no
objection to the lighting going up in the parking lot on 2nd and Lewis St. but
reiterated to their concerns for lighting requirements with ease of maintenance
and sufficient lighting with low lighting costs.
Manager Van Hout reported that there are still problems with the tank painting
at this point. The engineers are aware of the problems.
Testing is in progress at Well #7 and some control equipment will soon be
installed at the new well.
The digger derrick truck is scheduled to be delivered September 15.
A special meeting will be held on August 25, 1986 to discuss water rates.
All necessary reports will be prepared prior to that meeting.
Commissioner Kirchmeier inquired as to the status of the flushing program.
Manager Van Hout stated that fall is the best time for flushing.
The firm of Schoell and Madsen, Inc. will be engaged to do the engineering on
the renovation of the pumphouse.
Motion by Kirchmeier, seconded by Cook to engage the firm of Jasper, Streefland
and Company to do the 1986 audit for a bid price of $6,500.00. Motion carried.
There were no new plats for July, 1986.
There was one fire call for a total of one hour and 20 minutes for the month
of July, 1986.
There were no lost time accidents for July, 1955.
The next regular meeting will be held on September 2, 1986 at 4:30 PM in the
Utilities meeting room.
Motion by Kephart, seconded by Cook that the meeting be adjourned. Motion
carried.
i
�l
Commission Secretary: Barbara Menden
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
SPECIAL MEETING
The Shakopee Public Utilities Commission convened in special session on
August 25, 1986 at 4:30 PM in the Utilities meeting room.
Commissioner Kirchmeier offered a prayer for divine guidance in the
deliberations of the Commission.
MEMBER PRESENT: Commissioners Kirchmeier, Cook and Kephart. Also manager
Van Hout.
The water utility rates and finances were discussed.
Motion by Cook to adjourn the meeting, seconded by Kephart. Meeting
adjourned.
i�
G� 6;�(• ��1. � �at^r._r����•,—�
Commission Secretary:- Barbara Menden
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Scott County Transportation Coalition
P.O. BOX 153 SHAKOPEE,MN 55379
VOL. 1, NO. 1 SEPTEMBER, 1986
Scott County Transportation Coalition
To Solve Traffic Problem
Organizes
>
A Vocal Public Is
� Crucial To Achieve
IN
Bridge Funding
By Brad Larson
Scott County Highway Engineer
Vice-Chairman, Executive Committee
Scott County Transportation Coalition
Some say that if
you live with a prob
lem long enough,
you get used to it or
it goes away. Not so
z,
with the Blooming- '
ton Ferry Bridge.
Public response to ,
the past year's work
Congressman Bill Frenzel visited Scoff County on August 29th to discuss Federal legislation, b the Scott Coun
including appropriations for County Road 18 and the Bloomington Ferry Bridge. Congressman Y
Frenzel and his staff are working closely with the Scott County Transportation Coalition. ty Transportation
Coalition indicates that there are few who are
Few people realize that,in the last decade, the recreation attractions, and local citizens willing to live with the problem much longer.
the area south of the Minnesota River has to organize during the past year to make Progress has been made toward comple-
become the recreational focus of the metro- sure that the problem is solved—and soon. tion of the bridge, whose flooding has be-
politan Twin Cities.The home of Canterbury "The traffic we need; we want to attract come commonplace in our lives and has hin-
Downs, Little Six Bingo,the Minnesota Zoo, tourists. But we also need to have it a lit- dered the development of our attractive area.
Murphy's Landing, Raceway Park,the Ren- tle better distributed," noted Scott County Though the process has been lengthy, the
aissance Festival and Valleyfair is the growth Transportation Coalition member Gary Lau- Environmental Impact Statement,which took
center for the metropolitan area. rent, past president of the Shakopee Cham- six years and $600,000 to complete, is in-
Over four million people will visit these at- ber of Commerce. deed finished and has been submitted for
tractions in 1986, half of which will visit from The goals of the Scott County Transpor- final approval, which is expected this fall.
outside a 100-mile radius of the metropolitan tation Coalition include construction of the We are now working on the next step in
area. These visitors represent more than Shakopee bypass of Highway 101 and two the process and,with the help of Congress-
one-third of the total metropolitan area atten- planned major Minnesota River crossings— man Bill Frenzel,will be able to raise the$3
dance at attractions,including the State Fair, at the Bloomington Ferry Bridge, and at million in federal funding for design of the
Twins,Vikings,North Stars,Taste of Minne- Highway 169.The group has met with elect- bridge. We would then be well on the way
sota, Ordway, Guthrie and others. ed and appointed officials who are in a posi- to construction of a new bridge.
But the area's growth has been impeded— tion to affect funding and construction sched- What can you do?You can tell your state
and residents and patrons of the recreational ules for the targeted projects. With an esti- legislators,Congressmen and Senators,and
facilities have been hampered—by a prob- mated$90 million in local,state and federal the Governor how important a new Bloom-
lem that has always existed for this area— funds needed to complete the three projects, ington Ferry Bridge is to you. And, in case
traffic.The long-suffered road inadequacies the Coalition intends to remain vigilant in its you need some reminders,think about this:
have become acute with the development lobbying efforts during the coming state and
the area has enjoyed in recent years. This federal legislative sessions. • 12,900 motorists daily were affected dur
has prompted an organization of local gov- TRAFFIC: Continued On Page 3. REPORT: Continued On Page 4.
ernment, business and industry, including
Scott County Transportation Coalition
Perpich Out Front
On Bridge Support31
.,
Governor Rudy Perpich joined the front
line of support in July in a letter to Senator
Mme,
.;
Dave Durenberger, expressing the impor-
tance of funding for the design phase of the
new Bloomington Ferry Bridge on County
Road 18. `
"I am writing to express my support for the
completion of the needed environmental and
preliminary engineering work in order that ; .
the existing Bloomington Ferry Bridge can Dld
be replaced with a new structure as soon as
possible,'' the Governor wrote.
"I know that you are aware of the need
for the existing temporary bridge to be re-
placed as soon as possible,'' he continued.
"Each year, the bridge is closed for a peri-
od
eri od of time in the spring because of high wa- State Senator Bob Schmitz stands against a backdrop of the flooded approach to the Bloom-
ter. This Causes severe travel problems for ington Ferry Bridge to urge fellow politicians to help find a solution to Scott County's trans-
portation problems.
the thousands of vehicles which need to
cross the Minnesota River each day. Be-
cause this bridge crossing has become a M N Congressional Delegation
vital link between many communities in Min-
nesota, and particularly the metropolitan
area, it is extremely critical that a new and Supports Ferry Bridge Funding
adequate structure replace the temporary
bridge soon." During an election year, there are not a Congressmen Tim Penny(1st District), Vin
,• lot of things upon which most politicians Weber (2nd District) and Bill Frenzel (3rd
=a agree.Thankfully,that doesn't appear to be District). Because the present bridge and
the case this year with members of the Min- any future bridge sits smack in the heart of
nesota congressional delegation and the Minnesota's third district, it was decided to
` matter of obtaining federal funding for the work most directly with Congressman Bill
Bloomington Ferry Bridge. Frenzel.
Following weeks and months of behind- Scott County Highway Engineer Brad Lar-
the-scenes staff briefings and one-on-one son, Vice Chairman of the Transportation
meetings, a coalition of support among the Coalition Executive Committee,told Frenzel
Washington-based officials has developed aide Maureen Shaver that a new bridge is
for design funding for a new bridge. Of expected to cost about $40 million. Includ-
The Governor met with the Scott Coun- course,the interest in doing something was ed in that figure are the design costs,which
ty Transportation Coalition during a trip to certainly helped by repeated closings of the are estimated at $3 million.
Shakopee. He was thanked by Coalition present bridge this spring and early summer. The Transportation Coalition believes that
members and commended for his efforts on The Scott County Transportation Coalition the bridge clearly qualifies for funding by the
their behalf. worked on the theory that the need for a new federal government under the existing pro-
"Your letter to Senator Durenberger, bridge is apparent to all but those who don't visions of the Surface Transportation Act of
whose efforts are paying off for us in the have to use it.As such,they set out to make 1986. However, in order to qualify for con-
Senate (the needed dollars are included in federal officials and their staffs keenly aware sideration for that funding source,the design
the Senate version of the Transportation Ap- of the economic havoc the present bridge studies must be funded and completed.
propriations bill)is not only a great help, but causes the people and businesses of the en- After extensive meetings, briefings and
also a model for the kind of activity that can tire south metro area of the Twin Cities. analyses, it was decided that an effort would
be done by all of us. Letters to-our Senators The Coalition worked closely with both of be made to get the$3 million needed to fund
and Congressmen are the best method to Minnesota's U.S. Senators, David Durenber- the design aspect of the new bridge includ-
show our support for this project,"said Mark ger and Rudy Boschwitz. They also made
Stromwall, Coalition Chairman. contact with the offices and the staff of U.S. CONGRESS: Continued on Page 3.
2,
Three Hwy. 169 TRAFFIC: Continued From Page 1. CONGRESS: Continued From Page 2.
Bridge Designs Local commitment to the Coalition's goals ed in a general public works appropriation
has been significant. The City of Shakopee bill originating in the House of Representa-
y has spent$2.7 million in the past two years tives this summer. That effort was defeated
Undergo Scrutin
in anticipation of the planned improvements. when a congressman from Pennsylvania
The transportation mess created by the In addition, Shakopee has committed $1.9 would not allow the measure to be included
outmoded Highway 169 bridge moved a step million for the design of TH 101. Scott Coun- in the House bill during committee action.
closer to some type of resolution earlier this ty has spent over$2 million in the past two However, language was included in the com-
year. A bridge task force made up of city, years to improve the county roads to coor- mittee report which will allow any future
county, metropolitan and state officials, and dinate with the state improvements. conference committee to consider the new
community leaders has selected three pos- Although two of the projects are scheduled bridge issue.
sible bridge designs for a new crossing of in the official work program of the Minnesota Next,the focus shifted to Senator Duren-
the Minnesota River to and from Shakopee. Department of Transportation, the Coalition berger and his key Minnesota staff aide Phil
The three concepts,along with the option urges residents and business owners to as- Cohen.Working with Cohen in the Senator's
to do nothing, have been submitted to Bar- sist its efforts by making the importance Minnesota office, the Coalition impressed
ton-Aschman Associates, Inc.,for study and of the projects known to elected officials. upon Durenberger the importance of at-
analysis. None of the suggested alignments "Keeping these projects on schedule with tempting in some way to achieve the need-
remotely resembles the present two-lane adequate funding is crucial to the health of ed federal design dollars during this session
bridge, which has been a bad memory of this area," notes Coalition member Fred of the Congress.
many a visitor's trip through Shakopee for Corrigan, Director of Operations at Canter- Because of his seat on the Senate's En-
over four decades. bury Downs. "The Ferry Bridge project will vironment and Public Works Committee,
One of the alternative designs features two require much hard work to obtain funding," Durenberger was able to get the funding for
one-way bridges, both lanes. The other de- he emphasized, suggesting that the work of the design included in the Senate's public
sign is for a single,four-lane bridge situated the Coalition would be made easier if indi- works bill.That measure,which passed the
east of the present structure. viduals show support by contacting their Senate with the funding included,then head-
The various concepts will be studied for state and federal legislators and the Gover- ed for a joint House/Senate conference com-
traffic flow potential,access to the retail cen- nor, and businesses would make a tax-de- mittee where the funding fate, at least for
ter, access to the senior high rise, and the ductible contribution to the Coalition. this year, remains as yet unresolved.
opportunity to increase parking near the
Shakopee retail areas. Highway 60 Group Calls For Funding
The final three designs were whittled down
from 15 alternatives that had been submit- The people, agribusinesses and farms of for ambulances from our section of the state
ted by city staffers,ordinary citizens and the southwestern Minnesota have been among to have to fight five-mile traffic jams to ob-
Minnesota Department of Transportation, the many groups that have suffered for years tain medical service in the metro area hos-
However,due to the prohibitive costs of run- from the transportation snarl in and around pitals,which used to be very accessible,''the
ning that many designs through the neces- the City of Shakopee and Scott County. Now Windom doctor noted.
sary environmental studies,the number will they've spoken out, through their Highway Castledine relayed to Boschwitz that he
be trimmed to the three decided upon by the 60/Action Corporation, in an effort to correct has driven the 169 corridor for fifty years,
task force. this serious road and bridge problem that dating back to 1936. He went on to note that
Barton-Aschman is expected to provide has been plaguing the people of their area "three generations of drivers in my family
the task force with their report this fall. for years. had no problems with driving US 169 until
In a letter written this summer to U.S.Sen- my wife's van was rear ended in downtown
ator Rudy Boschwitz, the Minnesota High- Shakopee by a hit-run driver in 1983.A friend
^ ^POiSIST1- way 60/Action group's president, Dr. C. O. of mine totalled his car on the same street
� TY —A
Castledine of Windom,called on the Senator a few years ago," Castledine confided.
for his help in getting federal funding for the Castledine stated that his Highway 60/Ac-
Bloomington Ferry Bridge project. tion Corporation ''wish to impress you with
Dr. Castledine told Boschwitz that his or- the fact that these projects(funding for de-
.a ganization was"well aware of the severe traf- sign and building of a new Bloomington
fic crisis that has developed in and around Ferry Bridge)affect the entire southwestern
A map of Minnesota, provided by Barton- Shakopee, Minnesota, in recent years. section of Minnesota." He added, "...we
Aschman Associates, Inc., illustrates the "It is," wrote Castledine, "an inconve- consider the Shakopee area projects to be
funnel effect created in the Minnesota River
Valley area as farm commodities are shipped nience to the traveling public, but it is also a continuation of our route to the Minneapo-
into grain elevators. a great safety hazard. It is not humanitarian lis/St. Paul area..."
-3-
Scott County
Transportation Coalition
P.O. Box 153
Shakopee, MN 55379
Coalition Launches Ad Campaign Scott County
The public now has a greater awareness are used to raise funds and to give citizens Transportation Coalition
of the existence and activities of the Scott an outlet for their frustration by the added
County Transportation Coalition. This is par- inconvenience brought on by the repeated Scott County Board Townships Of:
ticularly true since the organization launched closings of the Ferry Bridge. of Commissioners Belle Plaine
a local advertisingcampaign usin news a- A printed question of ''What can I do to Cities Of: Blakeley
9 P q Cedar Lake
pers,some direct mailings and the distribu- help?" is answered by the bold notation: Belle Plaine Elko Credit River
tion of an information brochure. ''Write Your Representatives!" There then Jordan Helena
The advertising effort has been built follows the names, addresses and phone New Market Jackson
around the ad theme question asking: "Tired numbers for both United States Senators, New Prague Louisville
of driving around the Bloomington Ferry Congressmen Frenzel, Sabo and Penny, Prior Lake New Market
St. Lawrence
Bridge?" It is similar to the special informa- Governor Rudy Perpich and Metropolitan Savage Shakopee Sand Creek
tion brochure put out by the group the past Council Chair Sandra Gardebring. Spring Lake
spring. The Coalition's fundraising appeal notes Chambers Of Industrial
In the newspaper ads and the brochure, that contributions to the effort are tax de- Commerce: commissions:
citizens are given some basic information ductible, and urges interested persons and Prior Lake Prior Lake
about the Coalition,what it is doingand why companies to send$5,$10,$25 or whatever Savage Shakopee
Y P Shakopee
the Coalition is needed. higher amount they can afford to the Coati
Attractions:
Two other sections of the ad and brochure tion at P.O. Box 153, Shakopee, MN 55379.
i
Canterbury Downs Race Track
Murphy's Landing
Little Six Bingo
Renaissance Festival
Valleyfair Family Amusement Park
REPORT. Continued From Page 1. Durenberger know we're out here. And we
Ex-Officio Members:
ing the closing of the Bloomington Ferry have gotten cooperative responses from all Minnesota Department of Transportation
Bridge due to flooding March 24th through of them. But it will take more than that to Hennepin County Department of Transpor-
May 27th. Were you one of them? keep our concerns on the front burner.There tation
are a fini!e amount of transportation funds Metropolitan Council
• Each inconvenienced motorist averaged at the state and federal level—and many who
an additional 10.75 miles of travel due to want there—so our voice must be unified
the bridge closing. and constant.
• An average of 13 minutes was lost driv-
ing to alternate routes, and an average
delay of 30 minutes was experienced on
those routes. Tired Of Driving Around The Bloomington Ferry Bridge?
• At$0.255 per mile, 12,900 vehicles driving I'd like to help the effort toward better roads in the south metro area.
an additional 10.75 miles for 64 days dur- ❑ Please add my name to the mailing list.
ing the bridge closing spent $2,263,176 El Send me additional information on how I or my company can help.
in operating costs. For that, we could al
most design a new bridge. And with the ❑ Enclosed is a tax-deductible contribution for $100 $50 $25
over $2.3 million estimated in personal Name—_ Phone
time, the cost to local residents and pat-
rons of the area is too high. Company Name
The Scott County Transportation Coalition Address- Zip
has been visible during the past year—our Please make checks payable to Scott County Transportation Coalition.
state legislators,the Governor, Representa-
-4-
CITY OF SHAKOPEE °
INCORPORATED 1870
J
129 EAST FIRST AVENUE,SHAKOPEE, MINNESOTA 55379-1376 (612) 445-3650
September 12, 1986 ;}
t
Mr. Richard Roeglin
Jackson Business Park
12810 Chestnut Blvd.
Shakopee, MN 55379
RE: Scoping EAW of Canterbury Estates
Dear Mr. Roeglin:
The scoping Environmental Assessment Worksheet (EAW)
requires certification by the responsible government unit (RGU)
that information contained in the document is true and complete.
Having reviewed the document, the City Engineer and I have
concluded that the document is not complete because it does not
contain a grading plan or drainage information. This information
is pertinent to the evaluation of environmental concerns.
In addition, for the plan to be accepted as a preliminary
plat by the City of Shakopee, all data cited in the City Code,
Section 12. 04, Subd. 2 must be contained on the plat or attached
there to. This includes, but is not limited to, topographic
data, street centerline profile grades, sanitary sewer plans,
drainage report, storm sewer plans, basic lot and block data,
utility easements and pedestrian walkways.
The Environmental Quality Board, Environmental Review
Program will not accept the EAW for distribution and review until
the RGU (City of Shakopee) approves the document. The
preliminary plat information will be required before the City
will certify that the document is complete. Should you have any
questions regarding the additional information required for
certification please contact me or Ken Ashfeld, the City
Engineer.
Yours truly,
Jr �1 rin ax—,
iSimac
City Planner
CC: Ken Ashfeld, City Engineer
J.K. Anderson, City Administrator
L.E. Samstad, Itasca Engineering
JS:tw
The Heart of Progress Valley
-{ /, —
RUp�f BOSCHWITZ COMMITTEE ASSIGNMENTS:
MINNESOTA AGRICULTURE
BUDGET
FOREIGN RELATIONS
SMALL BUSINESS
'Acuffeb 'Stafez Zenctle VETERANS AFFAIRS
WASHINGTON.D.C. 20510
August 26, 1986
RECEIVLmn
Mr . John Anderson
City Administrator
City of Shakopee SEP 2 1986
129 East First Street `CITY GF
Shakopee, Minnesota 55379 jr;AKOpE-E
Dear John:
Thank you for your letter concerning the traffic problems
associated with the Bloomington Ferry Bridge . I appreciate
hearing from you on this issue.
As you may know, plans for constructing a replacement bridge
have reached the stage where the two counties involved, Hennepin
and Scott , need $2.75 million to draft the actual engineering and
design plan. In comparison , the cost of the actual construction
is about $40 million.
Last year , the Minnesota Department of Transportation
(MNDOT) requested the design funds (along with design funds for
other Minnesota bridges) from the Federal Highway Administration
(FHWA) , but unfortunately were turned down. The reason for this
is that the FHWA has put its emphasis on providing funds for
actual construction, not initial designs, and the funds available
simply don' t stretch far enough to reach design requests.
This past May, MNDOT placed another request with the FHWA,
and a decision is expected soon. I certainly will do everything
I can to see that the FHWA releases the funds, but frankly, it is
a tough fight.
Obviously, the replacement of the Bloomington Ferry Bridge
is a priority. However , the bridge is only third on MNDOT' s
grading and priority list . This, of course, makes securing the
actual funds just a little tougher . if the FHWA does not provide
the design funds again this year, the counties will be left with
two other choices:
1 ) Go the route of other communities and raise the needed
$2 . 75 million locally or ;
2) Attempt to persuade Congress to grant them a special
"demonstration" project status.
You will be happy to know that at this time we have been
successful in getting the Senate Environment and Public Works
Committee to agree to include the Bloomington Ferry Bridge' s
design funds in its omnibus highway reauthorization bill .
Unfortunately, the authorization is not included in the House
version of the same bill , which means we won' t know if the
August 26, 1986
Page 2
project will be in the final legislation until the House and
Senate bills get to conference . Hopefully, that conference will
complete its work some time early this fall .
Be assured that I realize your frustrations with this entire
process, as the county, state, and federal governments get
involved. I will certainly do what I can to speed the process
and see that the $2. 75 million is made available . But is good to
remember that once the design and initial engineering phase in
completed, we should have very little difficulty in receiving the
actual construction dollars .
I hope this rather length exp nation gives you a better
idea of where we are and what progre s has been made . I will
certainly continue to push things along.
e
incerely
r. ll
JLpi
MyMs c h w i t z
nited States Senator
RB/mbb
TENTATIVE AGENDA
ADJ .REG.SESSION SHAKOPEE, MINNESOTA SEPTEMBER 16, 1986
Mayor Reinke presiding
1] Roll Call at 7 :00 P.M.
2] Liaison Reports from Councilmembers
31 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
41 Approval of Consent Business - (All items listed with an asterick
are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion of
these items unless a Councilmember so requests, in which event
the item will be removed from the consent agenda and considered
in its normal sequence on the agenda. )
*51 Approval of the Minutes of August 26th, Sept. 2 , and Sept . 9, 1986
61 Communications :
*a] Mark Kuechenmeister re : resignation from Downtown Committee
b] Virgil Mears re : lodging tax
c]
7] Public Hearings: None
8] Boards and Commissions: Downtown Committee :
a] Downtown Streetscape Improvements - Res. No. 2610
9] Reports from Staff: [Council will take a 10 minute break around 9 :001
*a] GardenVilla 1st Addition - Extension of Plat Approval
b] Leo McGovern Damage Claim
*c] Surplus Property
*d] Downtown Parking Plan
e] Shakopee Public Access Policies
f] Amendment of the Shakopee Community Access Corp. By-Laws-
bring item Ila from 9/2 agenda (tabled 9/2)
*g] Holmes St. Lateral Storm Sewer Project 86-1 Change Order No. 2
*h] Shakopee Water Management Organization
*i] Sand Creek Water Management Organization
j ] Rubberized Railroad Crossing Improvements - coming Mon.
k] T.H. 169/101 Interim Intersection Improvements
1] Traffic Control on Hauer Trail
*m] Forfeited Tax Sale
n] Refunding the 1981-A Improvement Bond Issue - Res. No. 2620
o] Approve bills in amount of $702 , 720.44
p] Petition for Refuse Collection - Montecito Drive and Eagle
Creek Boulevard Neighborhoods
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OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ.REG.SESSION SHAKOPEE, MINNESOTA AUGUST 26, 1986
Mayor Reinke called the meeting to order at 7: 03p.m. with Cncl.
Wampach, Vierling, Leroux, and Mayor Reinke present. Absent was
Cncl. Lebens. Also present were John Anderson, the City
Administrator and Gregg Voxland, the Finance Director.
Leroux/Wampach moved to nominate Dean Roper to fill the unexpired
term on the Shakopee Community Services Board until January 31 ,
1987 . Motion carried unanimously.
The City Administrator introduced a memorandum from Barry Stock,
Administrative Aide regarding the Downtown Feasibility Study
Petition. Considerable discussion followed.
Leroux/Vierling moved to delay City Council signing of the
Streetscape Improvement Petition requesting the Feasibility Study
for city owned property, until petitions being circulated to
private businesses were tabulated and had met the 35% required
for a successful petition. Motion carried unanimously.
The City Administrator then introduced a memorandum from Ken
Ashfeld, City Engineer, regarding the 4th Avenue Reconstruction.
The City Administrator noted that staff was discussing the option
of including streetscape elements from the downtown project in
the 4th Avenue Reconstruction project. He further indicated that
the City Engineer was seeking an expression of interest on
Council' s part prior to meeting with the Downtown Committee and
the property owners involved.
Wampach/Vierling moved to direct staff to pursue the inclusion of
the streetscape elements in the 4th Avenue Reconstruction project
by presentation to the Downtown Committee and thence further
consideration by Council. Cncl. Wampach suggested that Council
Members look at the nodes included in the recently completed
Chaska Streetscape Improvements. He felt that the nodes were too
large and created an obstruction to vehicle traffic. Motion
carried unanimously.
Council then moved on to the discussion of the first draft of the
propsed 1987 budget. The City Administrator and Finance Director
highlighted the major policy considerations for City Council in
the proposed 1987 budget. Council Members asked questions and
requested additional information on a number of items, and
directed staff to prepare responses by the next budget
worksession on Tuesday, September 9 , 1986.
Wampach/Vierling moved to adjourn at 10 : 57 -p.m. Motion carried
unanimously.
Judith S. Cox — -- - - John K. Anderson- ---
City Clerk �- - Recording Secretary
—to..oln-
OFFICIAL PROCEEDINGS OF THE '
CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 2, 1986
Mayor Reinke called the meeting to order at 7 :00 p.m. with Cncl.
Leroux, Vierling, Lebens and Wampach present. Also present were
John K. Anderson, City Administrator; Judi Simac, City Planner;
Ken Ashfeld, City Engineer; Dennis Kraft, Community Development
Director; Judith S. Cox, City Clerk; and Julius A. Coller II,
City Attorney.
Leroux/Lebens moved to recess for a Housing -and - Redevelopment
Authority meeting. Motion carried unanimously.
Vierling/Lebens moved to reconvene. Motion carried unanimously.
Liason reports were given by council. members.
Wampach/Leroux moved to approve the minutes of August 19, 1986.
Motion carried with Cncli Lebens abstaining.
Lebens/Vierling moved to receive and place on file the letter from
Don McNeil resigning from Energy and Transportation Committee.
Motion Carried unanimously.
Wampach/Lebens moved to receive and place- on file the letter from
Congressman Bill Frenzel on the annual meeting, for public officials
on Saturday, September 6, 1986. Motion carried unanimously.
Cncl: .Vierling and Leroux said they are planning to attend the
annual meeting of the Metropolitan Council Chair' s regional
meeting on September 12, _1986 at the Golden Fox Restaurant.
Leroux/Wampach moved to receive and place on file the letter
from Sandra Gardebring of the Metropolitan Council. Motion
carried unanimously.
Discussion ensued as to the liability of the City in repairing
the sewer main hookup for Mr. and-Mrs . Walker, 1910 E': 11th Ave.
The City Engineer said that it is the policy of the city to
reimburse the owner of the property only if the orginal construction
requires repair.
Wampach/Leroux moved that the City agree to reimburse the property
owners cost of sanitary sewer service repair at 1910 E.
11th Ave upon determination that the repair was necessary due
to faulty construction during the original construction.
Roll Call: Ayes : Unanimous Noes : None Motion carried.
Leroux/Vierling offered Resolution No. 2609, a Resolution of
Appreciation to Dean Colligan for Outstanding Dedication and
Service to the City of Shakopee, and move its adoption. Motion
carried unanimously.
City Council
September 2, 1986
Page -2-
Leroux/Vierling moved to open the public hearing on the appeal
by Larry Norring of Board of Adjustment and Appeals Decision
regarding variance request from 40 foot setback requirement .
Motion carried unanimously.
The Board of Adjustment and Appeals approved a ten foot variance
from the required 40 foot setback along 13th Avenue for construction
of a single family home. Mr. Norring has appealed their decision
because he requested a 12 foot variance. Mr. Norring stated that
the extra two foot variance is needed in order to construct a third
garage for storage of boat and other equipment. Mr. Garvey, 1852
13th Avenue said that all the homes in this area have 30 foot
setbacks , and he does not feel there is any hardship demonstrated
in the need to build a 3rd garage. Mayor reinke asked if there
was anyone from. the audience who wished to address this issue.
There was no response.
Lebens/Vierling moved to close the public hearing. Motion carried
unanimously.
Leroux/Wampach offered Variance resolution No. CC-467 a resolution
granting a 12 foot variance from the required 40 foot setback upon
Lot 10, Block 2, Minnesota Valley 3rd Addition, and move its
adoption subject to the condition that:
1. The applicant must record a variance hold harmless
agreement prior to issuance of a building permit.
Roll Call: Ayes : Cncl. Wampach, Leroux, Lebens, Vierling
Noes : Mayor Reinke
Motion carried,
Discussion continued in regards to setbacks and the Planning
Commission's interpretations. The issue of the covenents for
this particular piece of property was discussed as to whether or
not it allows for a 3rd garage to be built somewhere else on the
property.
Vierling/Leroux moved to reconsider the original motion for the
variance request of 12 feet. Motion carried unanimously.
Vierling/Lebens moved to table this variance request and have staff
research the covenents as recorded and bring to our attention at
the next meeting on September 9, 1986 at 8:00 p.m. Motion carried
unanimously.
Leroux/Wampach moved to open the public hearing on whether or not
to permit sales of intoxicating liquor for consumption on premises
between 10:00 a.m. and 12:00 midnight on Sundays . Motion carried
unanimously.
City Council
September 2, 1986
Page -3-
Discussion ensued on the actual benefit of allowing liquor to be
sold at 10:00 a.m. on Sundays . Mr. Stan Ockwig, Canterbury Inn,
stated that he was unaware that the hours could be extended to
10 :00 a.m. Council received a letter from Anthony Strupeck,
Shakopee House, stating that it would be helpful if the ordinance
was changed to allow for the sale of liquor beginning at 10:00 a.m.
on Sundays . He stated also that he looks upon it as a service
to his customers . It was the consensus of the Council that the need
is not demonstrated in the City of Shakopee at this time.
Vierling/Wampach moved to close the public hearing. Motion carried
unanimously.
Wampach/Lebens moved not to permit sales of intoxicating liquor
on Sundays between hours of 10 : 00 a .m. and 12 : 00 Noon in the City
of Shakopee . Motion carried unanimously.
Leroux/Vierling moved to open the public hearing on the General
Revenue Sharing Budget and 1987 Budget . Motion carried unanimously.
The City Administrator reviewed the Budget Hearing on General
Revenue Sharing.
Mayor Reinke asked if there was anyone from the audience who wished
to address this issue. There is no response.
Leroux/Wampach moved to close Public Hearing. Motion carried un-
animously.
Vierling/Leroux offered Resolution No. 2608, A Resolution
Adopting the Racetrack District Land Use Study as prepared by
Hoisington Group Inc. and moved for its adoption.
Roll Call : Ayes : Unanimous Noes : None Motion carried
The City Administrator explained that Ordinance No. 206, as
presented to Council , has been redrafted to include the Koskovich
10 acres within the SW 4 of NW 4 of SW 4 of Sec. 4-115-22, which is
a portion of Parcel No. 27-904-009-0 that is zoned Racetrack District.
Leroux/Vierling offered Ordinance No. 206, An Ordinance of the City
of Shakopee, Minnesota Amending Shakopee City Code Chapter 11 Entitled
"Land Use Regulation (Zoning)" By Repealing the Entire Section 11.40
and by Replacing It with a New Section 11.40 Entitled "Planned
Unit Development (PUD)" and by Amending Section 11.02 "Definition"
by Repealing #99 thereof and Adopting a New 99 and by Amending the
Zoning Map Section 11. 21 by Showing and Describing a Mandatory PUD
Area and by Placing Certain Parcels within the Mandatory PUD Area
and by Adopting by Reference Shakopee City Code Chapter 1 and Section
11 . 99 as redrafted, and moved its adoption.
Roll Call: Ayes : Unanimous Noes : None Motion carried
Discussion ensued on Shakopee Community Access Corp. By-Laws .
Cncl. Leroux stated that he is concerned about the fact that the
Channel has been running political ads and that it is not what the
channel is for.
City Council
September 2 , 1986
Page -4-
Lebens/Vierling moved to table the Amendment of the Shakopee Com-
munity Access Corp. By-Laws until September 16 , 1986. Motion
carried unanimously.
Vierling/Leroux moved to approve the plans and specifications for
the intersection improvements at the intersection of Trunk Highway
101 and County Road 18 and. direct staff to request MN/DOT to
complete the improvements as soon as possible.
Roll Call : Ayes : Unanimous Noes : None Motion carried.
Vierling/Wampach moved to approve Change Order No. 1 Fourth Avenue
Reconstruction from Fillmore Street to Scott Street Project No.
1986-3, in the amount of $5, 760 .00 to be funded by the 1986-3 Project
fund.
Roll Call : Ayes : Cncl . Wampach, Vierling, Leroux, Mayor Reinke
Noes : Cncl . Lebens
Motion carried.
Vierling/Leroux moved to authorize the appropriate City Officials
to enter into a traffic Signal Maintenance agreement between the
City of Shakopee and the Shakopee Public Utilities .
Roll Call : Ayes : Unanimous Noes : None Motion carried.
Vierling/Leroux moved to appoint Dean Roper to the Community
Services Board to fill the! unexpired term of Bob Ziegler until
January 31 , 1987 .
Roll Call : Ayes : Unanimously Noes : None Motion carried.
Vierling/Leroux moved to set a public hearing for October 7 , 1986
at 8 :00 p.m. to consider the suspension of any beer license which
is not in compliance with the requirements of the City Code, Section
5.09 Subd. 3 .
Roll Call : Ayes : Unanimous Noes : None Motion carried.
Leroux/Wampach moved to approve the bills in the amount of
$137 ,840.46 .
Roll Call : Ayes : Unanimously Noes : None Motion carried.
Discussion ensued as to whether or not to decrease the size of
the council . Cncl . Leroux: stated that there are five precincts
within the City of Shakopee and there is a need to have a six member
council to cover all the extra meetings which are in addition to
Council meetings .
Leroux/Wampach moved to direct staff to prepare a resolution de-
claring a vacancy on the City Council . Motion carried unanimously.
Leroux/Wampach moved for a 5 minute recess . Motion carried.unanimously.
Leroux/Wampach moved to reconvene. Motion carried unanimously.
CITY COUNCIL
September 2, 1986
Page -5-
Mr. Gregory Keller, attorney for Wishing Well Farm, Inc. was asked
by Cncl. Leroux if Wishing Well Farm was still in agreement to a
sunset clause for the Conditional Use Permit. Mr. Keller replied
that this offer has expired and that they would no longer be in
agreement.
Leroux/Wampach offered Resolution No. 2615, a Resolution Approving
an Application for Conditional Use Permit No. 464 by Wishing Well
Farm Inc. to Construct and operate a Commercial Feed Lot and move
its adoption.
Roll Call : Ayes : Cncl Lebens, Leroux, Wampach, Mayor Reinke
Abstaining: Cncl. Vierling
Motion carried.
Wampach/Lebens moved to cancel the public hearing set for September
23, 1986 on the conditional use permit request by Wishing Well Farm Inc.
Motion carried unanimously.
Leroux/Vierling offered Resolution No. 2611, a Resolution Receiving
a Report and Calling a Hearing on Improvement to Valley Park Drive
North and Frontage Road Project No. 1986-11, and moved its adoption.
Roll Call : Ayes : Unanimous Noes : None Motion carried.
Leroux/Vierling offered Resolution No. 2612, a Resolution Ordering
the Preparation of a Report on an Improvement to Fourth Avenue
from Holmes Street to Scott Street (Streetscape) and moved its
adoption. Discussion ensued as to if residential owners would be
assessed or strictly commercial property owners . The City Engineer
replied that the assessment policies would be the same as those
preposed by the Downtown Committee.
Roll Call : Ayes : Cncl. Wampach, Leroux, Vierling, Mayor Reinke
Noes : Cncl. Lebens
Motion carried.
Vierling/Wampach Offered Resolution No. 2613, a Resolution Calling
a Hearing on an Improvement to Fourth Avenue from Holmes Street
to Scott Street (Streetscape) 1986-3, and moved its adoption.
Roll Call : Ayes: Unanimous '_ Noes : None Motion carried.
Vierling/Leroux moved to approved professional services by Westwood
Planning and Engineering for the Fourth Avenue Streetscape Improve-
ments for an amount not to exceed $2,000.00.
Roll Call : Ayes : Cncl. Leroux, Vierling, Wampach, Mayor Reinke
Noes : Cncl. Lebens
Motion carried.
Leroux/Vierling Offered Resolution No. 2607, A Resolution of the
City Council of the City of Shakopee Adopting a Set of Property
Acquisition Policies and Procedures, and moved its adoption.
Motion carried with Cncl. Lebens opposed.
Vierling/Leroux Offered Resolution No. 2606; A Resolution Amending
Resolution 2457 Adopting the 1986 Budget, and moved its adoption_
Roll Call: Ayes : Unanimous Noes : None Motion carried.
City Council
September 2, 1986
Page -6-
Cncl . Leroux volunteered to serve as a member to the Community
Services Board.
Vierling/Wampach moved that nominations be closed. Motion carried
with Cncl . Lebens opposed.
Vierling/Wampach moved that Cncl . Leroux be appointed as council
person to the Community Services Board. Motion carried unanimously.
Vierling/Lebens moved to adjourn to September 9, 1986 at 8:00 p.m.
Motion carried unanimously. Meeting adjourned at 10: 25 p.m.
Judith S. Cox
City Clerk
Carol L. Schultz
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 9, 1986
Mayor Reinke called the meeting to order at 8:00 p.m. with Cncl.
Leroux, Lebens , Vierling and Wampach present. Also present were
John K. Anderson, City Administrator and Trever Walsten, Assistant
City Attorney.
Wampach/Leroux moved to recess for Executive Session to discuss
pending litigation. Motion carried unanimously.
Leroux/Vierling moved to reconvene Motion carried unanimously.
Leroux/Vierling directed the Assistant City Attorney to negotiate
a settlement on Wangerin lawsuit in the amount of approximately
$2,000.
Roll Call : Ayes : Unanimous Noes : None Motion carried.
Wampach/Vierling moved to remove from the table the appeal by Larry
Norring of Board of Adjustment and Appeals Decision. Motion
carried unanimously.
Leroux/Vierling offered Variance resolution No. CC-467 a resolution
granting a 12 foot variance from the required 40 foot setback upon
Lot 10, Block 2, Minnesota Valley 3rd Addition, and move for its
adoption, subject to the following condition:
1. The applicant must record a variance hold harmless
agreement prior to issuance of a building permit.
Motion carried with Mayor Reinke opposed.
Tom Brownell from the Police Department and Gregg Voxland, Finance
Director were present for the budget worksession.
Discussion ensued on the 1987 proposed budget. Discussion centered
around 21 items listed on the Finance Director' s memo of September
S, 1986 which were follow up questions from the August 26 budget
worksession.
Leroux/Vierling moved to adjourn to September 16, 1986 at 7 :00 p.m.
Motion carried unanimously. Meeting adjourned at 11 : 20 p.m.
Judith S. Cox
City Clerk
Carol L. Schultz
Recording Secretary
LINK PRIM' 6
PRINTING WITH THE COLORFUL DIFFERENCE ��r✓ l
123 East First Avenue
Shakopee,MN 55379
Bus. (612) 445-7200
September 4, 1986
Downtown Ad Hoc Committee
Gary Laurent and Committee:
In associating with Barry Stock and Dan Steil over the last year since my arrival
in Shakopee, I have heard much talk of the proposed downtown revitalization.
The proposals have very much interested me, as I am a business owner in the
heart of the downtown. I feel the effort is very much needed to keep up with
our neighboring communities. As far as affordability to the taxpayer,I feel that
my business would benefit from such improvements by increased exposure. At
present the rental of my building is 1/3 that of friends and competition in
strip malls and redeveloped downtowns. To me it would be worth the extra
building cost to be associated with a professional appearance that would
increase customer traffic and in the end increase the resale of my business.
I honestly believe I would make money on the redevelopment over a number of
years.
In supporting the project as much as I do I regret to say that as fast as I became
a committee member I must resign as a committee member. Two days after
becoming a member I was confronted by two businessmen in regard to the
petition and whether I supported it. When mentioning my involvement I was
threatened in a number of ways including loss of customers, of which these
two men were. While I am not concerned about replacing two customers, I am
concerned with the publicity of a small community especially as a new business
owner. I assure you it was quite an embarrassing situation. I do not wish to
mention any names, but I don't think I have to.
Again with many regrets, I am sorry things have to come to this.
Sincerely,
Mark A. Kuechenmeister
9/10/86 Downtown Committee moved to accept and file.
�b
SHAKOPEE AREA
4" t'/,, C� �'
P.O. BOX NO. 203 ❑ SHAKOPEE, MINNESOTA 55379 ❑ (612) 445-1660
9-10-86 -
The Honorable Mayor Eldon Reinke
Shakopee City Council Members SEPI 198
Shakopee City Hall
129 E. 1st Ave . G��.., ,r ' .
Shakopee , MN 55379
Dear Mayor Reinke/Council Members :
Enclosed is a revised budget which reflects an estimate
of income and expenses for the first year of a Lodging Tax which
would finance construction and operation of a Visitor Information
Center/Convention Bureau. Also attached is a proposed agreement
between the City of Shakopee and the Shakopee Area Chamber of
Commerce which pertains to the Management and operational plans
for a Visitor Information Center/Convention Bureau.
You might note that current plans call for the Visitor
Information Center/Convention Bureau to be opened from 8 : 00
a .m. to 8 :00 p .m. weekdays and 8 hours each Saturday and Sunday
for the period from approximately April to October and eight
hours per day and five days per week for the remainder of the
year .
A general assumption that the Chamber of Commerce has made
is that it will receive office space and utilities in exchange
for which the Chamber will provide one full time secretary.
One of the main thrusts of the advertising done by the
Visitor Information Center/Convention Bureau will be to attempt
to attract visitors to Shakopee during the off season by promoting
off season tourist activities .
The Chamber would point out that , while the City must own
the building by statute , the Chamber will use pledges to pay
for the structure and use the Lodging Tax as a back up to insure
retirement of any outstanding debt . The Chamber wishes to have
the right to move the building to another site in the future
should circumstances so dictate .
We thank you for your cooperation and urge you to act on
this proposal as quickly as practical . Representatives of the
Chamber of Commerce will be present to attempt to answer any
questions you may have .
TS * erel ,
tj
Vr it S . Mears
M/d
DRAFT COPY
-Sample Budget-
INCOME :
Hotel/Motel Receipts $64 , 966 . 32
Campground/R.V. Receipts 1. ; 597 . 50
Interest 0
$66 . 653 . 82
EXPENSES :
Personnel
Additional Secretary/Clerical
support for evenings and weekends
10 ,000 .00
Benefits (insurance , W. C. etc . ) 1 , 200 .00
Travel 500 .00
Office Needs
Supplies 750 .00
Postage 1 , 500 .00
Utilities
Telephone 600 .00
Heat and lights 2 , 000 .00
Equipment
Furniture 2 ,000 .00
Advertising
General Advertising (Includes 27 , 200 . 00
Brochures , bill boards , special
events , electronic media , etc . )
Insurance 2 , 500 .00
Debt Retirement (We would attempt
to raise money through pledges to
pay for building - but want a back up
guanantee for debt retirement) 15 ,000 .00
Bldg. to be about 1200 sq . ft .
City Retention for expenses (5%) 3 , 332 .69
Total Preliminary Budget $66 . 582 . 69
Balance 70 . 63
We suggest that the city council levy the tax immediately even
though we are not operational at this time . This would allow the
Chamber of Commerce to build a small initial fund that could be held
in reserve to cover any slight shortfall and any other unanticipated
expenses . Assuming the levy were to begin October 1 , 1986 and the
oVOriell average income per month was $5 , 546 . 90 and allowing some
0.1beount for the time of year , we might estimate $3 , 500 . 00 per month .
This would build an lntial balance of $10 , 500 . 00 .
AGREEMENT D >
THIS AGREEMENT made this day of 1986 ,
by and between the City of Shakopee , Minnesota , a municipal
corporation , herein referred to as "City" and the Shakopee Area
Chamber of Commerce , herein referred to as "Chamber" .
WHEREAS the City, through the adoption of an ordnance on
1986 , established a mechanism for imposition and
collection of the tax as authorized by state law and
WHEREAS a purpose for the collection of the tax is to
establish a source of funds to be expended by the City for
marketing and promoting the City as a tourist and/or convention
center; and
WHEREAS THE Chamber has indicated to the City that it is
willing to establish and maintain a Visitor Information
Center/Convention Bureau for purposes of marketing and promoting
the City as a tourist and convention center ;
NOW THEREFORE , it is agreed by and between the parties as
follows :
1 . TERM. The term of this agreement shall begin as of
the date of this agreement and shall continue in existence until
mutually dissolved .
2 . DESIGNATION OF TOURIST AND CONVENTION BUREAU. That
for the term of this agreement the Chamber is hereby designated
as the Tourist and Convention Bureau for the City pursuant to
Section 64 . 12 of the Shakopee City Code .
3 . DUTIES OF CHAMBER UNDER THIS AGREEMENT.
(a) The Chamber shall establish an advisory committee
composed of seven member plus an ex officio member from the
Shakopee City Council . Two members of this committee shall be
selected from the hotel/motel industry within the City , with
the Shakopee bodging Association designating those two member .
The remaining members of this committee shall be named by the
Chamber in such a manner as to ensure adequate representation
by the retail and tourism industries of the City including, but
not limited to, restaurants , retail stores , recreational , tourist
and cultural attractions . The members of this advisory committee
shall each serve staggered three-year terms and may serve no
more than two consecutive full three-year terms . After completion
of a second consecutive three-year term, no member may be
reappointed without having spent at least one full year off the
committee . For purposes of constituting the advisory committee
in its first three years of operation, two people shall be
appointed to a one year term, and two people shall be appointed
to two year terms , and three people appointed to three year terms .
Following the initial appointed terms , all members of the advisory
committee shall serve staggered three-year germs in annual cycles .
The terms of office and appointment procedures set forth above
are to apply to both the members of the advisory committee
appointed by the Chamber of Commerce as well as those appointed
by the Shakopee Lodging Association. This committee shall seek
input from interested parties concerning the use of the proceeds ,
formulate a program for expansion of tourism and convention trade
in the Shakopee area , propose projects to carry out the program,
and prepare a program budget .
(b) The Chamber shall notify the Shakopee City Council
of the names and addresses of persons serving on the advisory
committee . Any changes in membership shall also be reported
to the City Council .
(c) The Chamber shall receive from the City 95 percent
of the tax imposed and collected pursuant to Chapter 64 of the
Shakopee City Code . All funds received by the Chamber from the
City shall be expended for the purpose of marketing and promoting
the City as a tourist and/or convention center and establishing
a tourist information center .
(d) The Chamber shall submit a program budget to the Shakopee
City Council during 1986 . In subsequent years , the program budget
shall be submitted by August 1st .
(e) The Chamber shall administer the budget upon its approval
by the council .
(f) The Chamber shall provide the City Manager with a copy
of its quarterly financial statement shpwing monthly, year-to-date
and budget figures properly itemized and verified by the Executive
Director of the Chamber . Expenditures shall be coded to the
program purpose for which they were made . Documentation supporting
the expenditures shall also be provided . Such documentation
ghall include , but not be limited to, receipts and invoices .
(g) The Chamber shall provide the City Administrator with
quarterly reports on the status and results of the tourism and
convention promotion program.
(h) The Chamber shall consult and confer with organizations
within the City such as all major tourist attractions . The chamber
shall inform such groups regularly of its activities .
(i) The City of Shakopee shall be the owners of the Visitor
Information Center/Convention Bureau but grants to the Shakopee
Area Chamber of Commerce the right to move the building to an
alternate site should the need arise .
4 . DUTIES OF CITY UNDER THIS AGREEMENT.
(a) On or before the 15th day of each month the City shall
remit to the Chamber a sum equal to 95 percent of the tax imposed
and collected pursuant to Chapter 64of the Shakopee City Code .
(b) The City shall. select one councilperson to serve as
a liaison ex officio member of the Chamber ' s advisory committee .
(c) The City shall receive and review the proposed program
budget submitted by the Chamber . The City shall hold a hearing
on the proposed budget on or before 1986 and shall promptly
approve , disapprove or modify the proposed budget . In subsequent
years , the City shall hold a hearing on the proposed budget on
or before 1986 .
(d) The City shall receive and review the quarterly financial
statements and quarterly reports on the status and results of
the tourism and convention program provided by the Chamber .
The city manager or his designated representative shall be the
right of access to the books and records of the Chamber as they
pertain to the use of the funds provided by the City pursuant
to this agreement during normal business hours to audit any item
of revenue or expenditure for the term of this agreement .
IN THE PRESENCE OF : CITY OF SHAKOPEE MINNESOTA
Its Mayor
Its City C ler
SHAKOPEE AREA CHAMBER OF COMMERCE
By -
Its
And
September 15, 1986
The Honorable Mayor Eldon Reinke
Shakopee City Council Members
Shakopee City Hall
Shakopee, MN 55379
Dear Mayor Reinke / Council Members:
I have had the opportunity to review the letter dated 9-10-86 from Mr.
Virgil Mears to you and the council members, relative to the proposed
lodging tax.
It is our intention at the Super 8 Motel to do our part in promoting the
City of Shakopee and fully supporting any efforts to increase activities
that help support local businesses, the local economy and especially the
lodging and tourism industry in the area.
Unfortunately, my inputs relative to the lodging tax were being prepared
for another meeting of sorts in early September. I have never been
notified of such a meeting. I received a copy of the above referenced
I
etter indirectly from another chamber memt--*-.
The time factor makes it necessary that I direct my inputs directly to the
council rather than to the chamber and its' subcommittee.
1. First, it appears that the main purpose of the tax is to provide
debt service coverage on a capital expenditure. I have to agree
that a new tourist center is needed to house the chamber office
and serve its' function in a more efficient and spacious
environment. However, it appears that the authority granted under
Minnesota statute to assess a tax on local lodging facilities does
not cover such a pUrmge„
2. A legitimate purpose for the tax would be to attract conventions
to the area. My concern at this point is what size conventions
can be facilitated in Shakopee at present. It is my opinion that
the convention sizes would be small at this time and the
experienced marketing programs within each of the four major
lodging establishments in Shakopee are capable of providing the
marketing efforts for this purpose. The cost of a Convention
Bureau possibly could be justified when lodging facilities are
increased and the city is capable of handling larger revenue
generating conventions.
3. Another credible stated purpose for the tax generated funds would
be to advertise "to attempt to attract visitors to Shakopee during
off season by promoting off season tourist activities". I do not
believe that off season tourist activities are sufficient to
attract tourists. What would we be advertising? Perhaps we have
got the cart before the horse. An off season attraction to stay
in Shakopee at this point in time is reasonable hotel/motel rates.
Rates that are ideal to attract visitors and travel agencies to
package tours for pro sport events, bingo and other Turin City
events and use the Shakopee lodging facilities. Rates have to be
attractive enough to swing the tour groups down from the
Bloomington strip. If we raise our rates we lose this advantage.
4. Many cities across the state have convention bureaus geared to
attract groups to their respective communities. The competition
out there is very formadible. These cities have year round modern
convention facilities to sell. Shakopee is very unique and Valley
Fair, Canterbury Dawns, Murphy's Landing, etc. are big attractions
that are sold by their respective marketing groups.
If and when Shakopee develops a realistic convention center plan
then we should all support any tax that aids and assists the
operation of the same. Perhaps the chamber should direct its
organizing efforts in that area at this time.
5. In reviewing the budget projections, I find it difficult to
understand the revenue projection of $64,466. This appears to be
a very very optomistic figure and indicates to me that there would
be a definite shortfall in addition to unexpected expenditures.
The Super 8 and Canterbury Inn are now facilities with no real
basis to project meaningful and reliable revenue estimates.
I find that Mr. Mears letter of 9-10-86 is much too hasty for Super 8 to
adjust to at this time. We are part of a chain and our rates are
published and set six months in advance. We cannot move quick enough to
pass such a tax on to our motel guest. Our budget for the winter months
projects a negative cash flow. We would have to borrow to pay the tax.
In summary, it is our intention to actively support the chamber and what
is good for Shakopee businesses.
However, at this point in time, I feel that the tax that is being proposed
is basically (although indirect) for a capitol expenditure, which is not
permissable under the statute. Further, at this point in time, we do not
have the facilities to be actively advertising and promoting in.
Let's develop some off season tourist activites, prepare a more detailed
plan and feasibility study for conventions and then generate the funds to
make them successful.
Added taxes at this point will only make us less competitive. It is my
opinion we are not ready for a lodging tax. When we are ready, we will
actively support the proposal.
Sincerely,
SHAKOPEE SUPER 8 MOTEL,
Murray Wi on
General Partner
W/sh
130,
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Aide
RE: Petition for Downtown Streetscape Improvement
Project - Resolution #2610
DATE: September 12 , 1986
Introduction•
In a show of support for the downtown streetscape project,
the Downtown Committee has received the signatures of over 350 of
the legal property owners in the proposed downtown project area.
A map of the project area is shown in attachment #1 for your
review.
Background:
For the past three weeks, Downtown Committee members have
been soliciting signatures from property owners in the proposed
downtown project area. Receipt of 350 of the affected property
owners would allow the feasibility study on the aforementioned
project to be petition initiated.
Legal property owners signatures were needed for the
petitioning process. This presented a problem for the Committee
members as legal property owners are defined as the person who
owns the property outright or the person holding the contract for
deed. Many of the properties in the downtown have been sold on a
contract for deed basis. Thus , the obtaining of the contract for
deed holders signatures was necessary. Many of these individuals
do not reside in Shakopee.
Nevertheless, the Downtown Committee was successful in
obtaining tie egl�i ed �e ce to e r3 aim er s signatures.
Upon submission of the petitions to Council, it would be
appropriate for the City Council to approve Resolution #2610,
ordering a feasibility study on the Downtown Streetscape
Improvement Project. (See attachment #2) The signatures affixed
to the aforementioned petitions have been cross-referenced and
verified with the most recent County records available and
reviewed by the City Attorney.
Finally, as a informational note, the Shakopee Chamber of
Commerce Board of Directors has gone on record supporting the
Downtown Committees petitioning efforts. ( See attachment #3 ) .
Alternatives-
1. Approve Resolution #2610 , declaring adequacy of petition and
ordering preparation of report on the Downtown Streetscape
Improvement Project.
2 . Do not approve Resolution #2610.
Staff Recommendation:
Staff recommends alternative #1.
Action Requested:
Move to approve Resolution #2610, declaring adequacy of
petition and ordering preparation of report on the Downtown
Streetscape Improvement Project.
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RESOLUTION NO. 2610
A Resolution Declaring Adequacy of Petition
And Ordering Preparation Of Report
Downtown Streetscape Improvement Project
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA:
1. A certain petition requesting the following public
improvements:
Street and streetscaping improvements consisting of,
but not limited to: street lighting, sidewalk, curb
and gutter, street surfacing, and miscellaneous
landscape and streetscape elements and appurtenances
within the Downtown Redevelopment Area as indicated in
the attachment 1 and streets as listed and request that
the same be made during the year 1987 .
1st Avenue from Fillmore St. to Atwood St.
2nd Avenue from Spencer St. to Atwood St.
3rd Avenue from Spencer St. to Atwood St.
Atwood St. from 1st Avenue to 3rd Avenue
Fuller St. from 1st Avenue to 3rd Avenue
Holmes St. from 1st Avenue to 3rd Avenue
Lewis St. from 1st Avenue to 3rd Avenue
Sommerville St. from 1st Avenue to 3rd Avenue
Spencer St. from 1st Avenue to 3rd Avenue
filed with the Council on September 2, 1986, is hereby declared
to be signed by the required percentage of owners of property
affected thereby. The declaration is made in conformity to
Minnesota Statutes, Section 429 . 035.
2. The petition is hereby referred to Ken Ashfeld, City
Engineer, for study and he is instructed to report to the Council
with convenient speed advising the Council in a preliminary way
as to whether the proposed improvement is feasible and as to
whether it should best be made as proposed or in connection with
some other improvement', and estimated cost of the improvement as
recommended.
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held this day of
1986 .
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: GardenVilla 1st Addition - Extension of plat approval
DATE: September 10, 1986
Introduction•
On March 25, 1986 the City Council adopted Resolution No.
2536, A Resolution Approving the Final Plat of GardenVilla 1st
Addn. Final plat approval is valid for 180 days or until
September 20, 1986.
Background:
The party which is platting the GardenVilla apartments site
has requested an approval extension of 180 days. The platting
was delayed due to the owners inability to meet the requirements
of the Title Opinion of the City Attorney.
Conditions of final plat approval include approval of Title
Opinion, recording of Homeowner's agreements, payment of park fee
and improvement of the private drive access onto CSAH 17. No
public improvements are required and there is no developer's
agreement. All conditions must be met before the plat is filed.
Alternatives:
1. Extend plat approval 180 days or until March 19, 1987.
2. Extend plat approval 90 days or until December 20, 1986.
3. Do not approve extension of plat approval.
Staff Recommendation:
Staff recommends alternative #1.
Action Reauested:
Offer a motion to extend the approval of the final plat of
GardenVilla lst Addition 180 days or until March 19, 1987 and
move for its adoption.
September 8, 1986
Shakopee City Council
C/o Judy Simac
129 East 1st Street
Shakopee MN 55379-1376
Re: Garden Villas 1st Addition
Dear Council members,
We have been unable to meet all requirements of approval of title opinion
by Shakopee City attorney by September 20, 1986.
This inability to complete necessary steps arose from failure to resolve
judgements placed on property subsequent to our acquisition of property. Such
judgements were issued against former owner and are unrelated to current owners.
We also are currently negotiating the sale of the property and would like addi-
tional time to confirm and approve with potential buyers proposed plat and
development of Droperty.
Due to foregoing circumstances, we hereby reouest an additional 180 day
extension of the final plat approval of Garden Villa First Addition until
March 20, 1986.
In advance, we thank you for vour consideration of this matter.
Respectfully.
Attention: Judv Simac
�Ib
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City EngineerX_V,5*
SUBJECT: Leo McGovern Damage Claim
DATE: September 5, 1986
INTRODUCTION:
Mr. Leo McGovern has requested the City to pay for repairs of
damage to his house during blasting operations during the 1980
Holmes Street Trunk Storm Sewer Project.
BACKGROUND:
Mr. McGovern claims that during the pre -blasting condition
survey, he was told that City staff would return to evaluate any
damage. This is not the normal procedure and staff only returns
for a post -blasting survey if damage is reported.
Apparently, Mr. McGovern waited several years before contacting
the City. He feels there has been a misunderstanding between the
City and himself and that he has not received satisfactory action
on the claim.
Councilman Wampach and I visited the McGovern residence to
inspect the damage that allegedly occurred during the project.
In comparing the cracks with the pre -blast photos, it is evident
that the cracks existed before the project but somewhat worse now
six years later. It is impossible to determine if the cracks
just grew worse within the last 6 years or if worsened from the
blasting operations.
Attached is a copy of a quotation in the amount of $300.00 for
repairs.
Alternatives:
1. Reimburse Mr. McGovern in the amount of $300.00.
2. Reimburse Mr. McGovern a compromise amount.
3. Do not reimburse Mr.'McGovern.
Damage Claim
September 5, 1986
Page 2
RECOMMENDATIONS:
Since the possibility exists that a misunderstanding occurred and
it is impossible to substantiate that the claim is valid or
invalid, I recommend reimbursement in the amount of $300.00.
REQUESTED ACTION:
Move to approve the reimbursement of $300.00 to Mr. Leo McGovern
for damage repairs resulting, from the 1980 Holmes Street Trunk
Storm Sewer Project to be funded by the Storm Sewer Fund.
KA/pmp
MCGOVERN
TO: Mayor, Council members
FROM: Tom Brownell, Chief of Police
RE: Surplus Property
INTRODUCTION
The department has fifty-seven (57) bicycles which have
been recovered and the owners have not been identified.
BACKGROUND
The bicycles have been in the possession of the department
for more than ninety days. The department wishes to sell the
bikes.at auction as authorized by statute.
RECOMMENDATION/ACTION REQUESTED
Declare 57 bicycles as per attached list abandoned property
to be sold at auction.
BICYCLE INVENTORY
09-09-86
i
MAKE
COLOR
SERIAL
SIZE
BOYS
1.
Cimaron
red
HC8039721
26
X
2.
Skyway
black
26
3.
Vista
brown
26
X
4.
Huffy
silver
HC6711372
26
X
5.
Columbia
white
80470
26
X
6.
Shimano
green
26
X
7.
Suntour
blue
26
X
8.
Ted Williams
white
26
X
9.
BMA
yellow
HR3402531
26
X
10.
Galaxy
red
26
X
11.
Huffy
blue
HC4207206
26
X
12.
Free Spirit
maroone
J0773242
26
X
13.
Huffy
red
HC6009904
26
14.
Olympia
red
HC2295675
26
15.
Huffy
blue
HC3013388
20
X
16.
Huffy
blue
HC3041699
26
X
17.
Huffy
beige
C71729
26
X
18.
Magna
red
26
X
19.
(Unknown)
white
HC6961665
20
20.
JUN
blue
24'
X
*20A.
Huffy
brown
24
X
21.
Swan
green
45177
24
X
22.
Tyler
green
80139066
18
23.
Huffy
purple
24
24.
Minvata
blue
26
X
25.
(Unknown)
yellow
K5417350
26
X
26.
Huffy
green
HC5278256
26
X
27.
(Unknown)
rust
20
28.
Columbia
silver
I06510652
26
X
29.
Huffy
red
HC6702883
26
X
30.
(Unknown)
red
HC5490080
20
X
GIR!
P,
X
X
►9
X
X
X
BICYCLE INVENTORY 09-09-86
Page 2
MAKE COLOR SERIAL SIZE BOYS GIRL
31.
(Unknown)
red
1J12029
20
X
32.
Huffy
red
HC6005644
24
X
33.
Schwinn
yellow
D0580953
26
X
34.
Murrav
white
26
X
35.
Schwinn
green
JK636790
26
X
36.
SanteFe
brown
26
X
37.
(Unknown)
brown
20
X
38.
Pro Thunder
silver
HK9917381
20
X
39.
Pro Thunder
yellow
HA36310
20
X
40.
Hawthorne
blue
24
X
41.
(Unknown)
red
84K1654335
26
X
42.
All Pro
gold
D1012208
26
X
43.
Huffy
yellow
26
X
44.
All Pro
white
26
X
45.
Schwinn
gold
26
X
46.
Hiawatha
maroone
WG24901408489
26
X
47.
Schwinn
rust
EL526803
26
X
48.
American Eagle
red
(frame only)
X
49.
Columbia
silver
(frame only)
X
50.
Huffy
black
(frame only) HC3097669
X
51.
KHS
red
(frame only)
X
52.
BMX
red
(frame only) HC0008537
X
53.
(Unknown)
white
HC5991967
X
54.
(Unknown)
black
X
55.
Columbia
red
41145493
20
X
56.
Huffy
white
HP66465
20
X
57.
Murray
red.
M05006280
26
X
N0025288
�C,�
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Aide
RE: Downtown Parking Plan
DATE: September 10, 1986
Introduction:
Several months ago it was brought to the attention of the
Downtown Committee that there was a shortage of parking for
employees in the downtown area. Staff has conducted an analysis
of the existing parking available and has prepared a parking plan
for the Council's approval.
Background:
In order to assess the credibility of the alleged parking
problem, staff conducted. a door-to-door survey of the businesses
in the downtown area. Each business was requested to give the
number of employee parking spaces needed during the day time
business hours. It was discovered that the total employee needs
where 233 spaces. However, 42 of those employees are employed
along the north side of First Avenue and can park in the
municipal lot behind City Hall. Additionally, 26 bank employees
park in designated bank parking spaces. Theretore, real employee
needs are 165 spaces.
At the present time there are 426 parking spaces south of
First Avenue. Spaces presently marked employee or patron parking
in the downtown area account for 90 of the 426 spaces.
Therefore, only 336 spaces are available for parking south of
First Avenue. Subtracting the 90 designated employee or patron
parking stalls from the real employee needs of 165 spaces, leaves
a net shortage of 75 spaces for employee parking. Subtracting
the 75 employee spaces needed from the 336 spaces available
leaves 261 parking stalls available for patrons in the downtown
area.
Shown in attachment #1 is a map of the downtown area and the
proposed parking plan. You will note that staff is proposing
seven different parking time limits for the downtown area. The
time limits proposed and the corresponding number of spaces
available in the proposed plan is as follows:
Designated employee/patron - 175 spaces
8 -hour parking - 251 spaces
4 -hour parking - 29 spaces
2 -hour parking - 165 spaces
30 minute parking - 33 spaces
15 minute parking - 9 spaces
24 hour parking - 142 spaces
(all located north of First Avenue)
In the proposed parking plan, staff has left the majority of the
City owned parking lots open for 8 hour parking. Thus, employees
in the downtown are would be able to park in these lots. The
majority of the on street parking will be utilized by patrons and
shall be posted for 2 hour parking. On street parking time
limits have been adjusted in those areas where patrons do not
frequent for a long period of time such as the post office.
Staff would also like to point out that permit parking would be
available for those residents who are living in apartments within
the downtown area. A permit would allow over night parking in
any of the municipally owned lots. Finally, staff would like to
note that the Shakopee Chief of Police has given his sign of
approval to the proposed parking plan.
On September 10, 1986 the Downtown Committee recommended
Council approval of the proposed plan. The Committee also
recognized that if the proposed streetscape improvements are
undertaken in 1987, the parking plan will need modification.
Alternatives:
1. Approve the parking plan as proposed and implement it as
soon as possible.
2. Recommend changes to the proposed plan and move for its
approval and implementation.
3. Table any parking changes in the downtown area until the
streetscape improvements are completed.
Staff Recommendation:
Staff recommends alternative #1.
Action Requested:
Move that the parking plan as submitted be approved and
implemented as soon as possible.
,--e
< -
a
v
71 ci it 1
v )
CY►'LVtit... �V f �
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a
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Admin. Aide
RE: Shakopee Public Access Policies
DATE: September 11, 1986
INTRODUCTION:
On September 2, 1986, staff presented several Access Corporation
By -Law amendments to Council for their approval. At that time,
the issue of advertising on the public access channel was
discussed.. Council tabled approval of the Access Corporation By -
Laws pending further investigation of the advertising issue.
BACKGROUND:
On March 18, 1986, the Shakopee City Council approved several
amendments to the Cable Franchise agreement. Perhaps the most
significant amendment involved relieving the cable company of
most of their public access responsibilities. It was at that
time that the City Council requested staff to develop a public
access studio staffing plan. The plan recommended and approved
by the City Council involved the Shakopee Access Corporation
entering into an agreement with a private provider for the
management and operation of the public access studio. The City
of Shakopee transfers the majority of its cable franchise fees
collected to the Shakopee Access Corporation who in turn pays the
provider.
Recognizing the significant costs associated with running a cable
studio, the Access Corporation built several revenue producing
elements into their contract with the provider. One of these
elements involves advertising on the public access channel.
Another similar case involves leasing the studio and equipment
for private use. The Access Corporations intent is not to make
hoards of money off of these two components, but simply enough to
offset some of the ongoing studio maintenance costs.
As with any new program, the Access Corporation has had to
establish policies to clear up potential misunderstandings that
may arise in the future and also to provide consistency within
the operation. On August 7th and September 11th the Access
Corporation adopted ten policies relating to the operation of the
public access studio,. Many of the policies are simply
clarifications of contract language that has already been agreed
too. (Policies #1, #3, #10) I have attached a copy of the
Access Corporation public access policies for your review. Note
that policy number ten relates to advertising on the public
access channel.
ALTERNATIVES:
1. Approve the public access policies as submitted by the
Shakopee Public Access Corporation.
2. Amend or modify the public access policies as desired
by the City Council.
3. Do not approve the public access policies.
4. Table the public access policies for further refinement.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Move to approve the public access
Shakopee Public Access Corporation.
BAS:cah
Attachment
policies as submitted by the
Policy Number One
Adopted: August 7, 1986
Effective:
PUBLIC ACCESS STUDIO HOURS
The Shakopee Public Access Studio shall be open to the
public during the following hours:
Monday thru Friday - 3:00 p.m. to 8:30 p.m.
Saturday - 11:00 a.m. to 4:00 p.m.
Any deviation in these established hours must receive prior
approval from the Corporation President. Additional hours shall
be made available by the contractor upon receipt of a 24 hour
advanced notice from the public. These additions do not require
the Shakopee Access Corporation prior approval.
Policy Number Two
Adopted: August 7, 1986
Effective:
LEASING PUBLIC ACCESS EQUIPMENT
No equipment shall be available for lease during studio
hours without prior approval from the Access Corporation
President. During studio hours a minimum of two studio cameras
shall be in the studio and in operating condition.
Policy Number Three
Adopted: August 7, 1986
Effective:
CONTRACTORS USE OF STUDIO AND EQUIPMENT
The Contractor shall have free access to all studio
equipment during non -studio office hours with the exception of
equipment that has been previously reserved by the public.
Policy Number Four
Adopted: August 7, 1986
Effective:
TAPE DUBBING
All revenues derived from tape dubbing shall be placed into
a separate fund established by the Access Corporation. On the
first of each month any revenues accumulated in said fund shall
be split on a 60% - 40% basis between the Access Corporation and
the Contractor.
Policy Number Five
Adopted: August 7, 1986
Effective:
FREE PRODUCTION DUBBING
One free dub shall be given to the producer of a show made
with public access equipment for the public access channel
broadcasting. Tape for said dub to be provided by said producer.
Policy Number Six
Adopted: August 7, 1986
Effective:
LONG DISTANCE PHONE CALLS
Any long distance phone calls made for public access
purposes will be paid for by the Public Access Corporation. Any
calls in question will be paid for by the Contractor.
Policy Number Seven
Adopted: August 7, 1986
Effective:
INSTITUTIONAL USER
Institutional Users as defined in the Shakopee Cable
Franchise Agreement shall have access to the Public Access
Equipment and Studio pursuant to the rules established for all
other public access users.
Adopted:
Effective:
Policy Number Eight
EQUIPMENT FEE SCHEDULE
The Shakopee Public Access Studio and its equipment shall be
available for lease to the public so long as said equipment and
studio has not been previously reserved by the public for public
access use. In those cases where the leasing of equipment shall
be allowed the following fee schedule shall be adhered too. Any
deviations from the fee schedule must receive approval from the
Shakopee Access Corporation.
Policy Number Nine
Adopted:
Effective:
Non -Shakopee Residents Use of Studio Equipment
Potential public access users living outside of the Shakopee
City Limits shall be allowed to use the Shakopee Public Access
Studio and its equipment so long as their use does not interfere
with the public access needs of the residents of Shakopee.
Additionally, said use shall only be permitted pursuant to the
policies and rules established for all other public access users.
Adopted:
Effective:
Policy Number Ten
ALPHA -NUMERIC ADVERTISING
Alpha -numeric advertising shall be, allowed on the public
access channel during those times when regular cable programming
is not being brodcast. Community announcements space will be
available free of charge to all non-profit organizations in the
community. Others wishing to use the public access channel for
advertising will be charged the following rates:
1 day $2.50/day
2-3 days $2.25/day
7-14 days $2.00/day
More than 14 days $1.75/day
All rate changes must receive prior approval from the Shakopee
Access Corporation Board of Directors. Revenue derived from the
sale of public access advertising will be split equally between
the contractor and the Public Access Corporation.
At no time shall the -amount- of pages generated for advertising
exceed the number of pages designed for community announcements.
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer c--
SUBJECT: Holmes Street Lateral Storm Sewer Project
Change Order No. 2
DATE: September 4, 1986
INTRODUCTION:
The contractor for the 1986-1 Holmes Street Lateral Storm Sewer
Project has requested an extension to the contract completion
date.
BACKGROUND:
The contractor cited the unusually wet weather as the need for an
extension of time. Other factors that required more time to
complete was additional unforeseen watermain work and appurtenant
work requested and paid for by SPUC. For the most part, the
underground work was completed on schedule. The wet weather has
made restoration work difficult.
RECOMMENDATION:
Approve Change Order No. 2 extending the completion date to
September 20, 1986.
REQUESTED ACTION:
Move to approve Change Order No. 2 for the 1986-1 Holmes Street
Lateral Storm Sewer Project extending the completion date to
September 20, 1986.
KA/pmp
CH02
Change Order No.:
2
CHANGE ORDER
Date: September 4, 1986
Original Contract Amount
Change Order(s) No. 1 thru No.
Total Funds Encumbered Prior to Change Order
Description of Work to be Added:
Project Name: Holmes Street Basin
Laterals
Contract No.: 1986-1
$ 941,253.82
$ 1,600.00
$ 942,853.82
Extension of Completion Date to September 20, 1986.
The above described work shall be incorporated in the Contract, referenced above, under the
same conditions specified in the original Contract as amended unless otherwise specified
herein. Any work not so specified shall be performed in accordance with the Standard
Specifications adopted by the City of Shakopee, Minnesota.
The amount of the Contract shall be! increased by $ -0-
The number of calendar days for completion shall be increased by 20 .
Original Contract Amount
$
941,253.82
Change Order(s) No. 1 thru 2 _
$
1,600.00
Total Funds Encumbered
$
942,853.82
Completion Date: September 20, 1986
The undersigned Contractor hereby agrees to perform the work
specified in this Change Order in accordance with the
specifications, conditions a d prices specified herein.
Contractor:
BY: G�
Title
Date: i 57
AP RECOMMENDED:
City EngineerDate
APPROVED: City of Shakopee
By: -
Mayor
City Administrator
Date
Date
Approved as to form this
day of
City Attorney
19 --
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer
SUBJECT: Shakopee Water Management Organization
DATE: September 4, 1986
INTRODUCTION & BACKGROUND:
The Shakopee Water Management Organization (WMO), of which
Shakopee is a member, has approved the assessment of $500.00 to
each of its four members for administration, clerical, and supply
costs. This essentially establishes an initial operating fund
until the WMO can establish its own operating tax levy.
RECOMMENDATION:
Since the W MO's purpose is stormwater management, I recommend
approval of this assessment and this cost be funded by the Storm
Sewer Fund.
ACTION REQUESTED:
Move to approve the payment of $500.00 to the initial operating
fund of the Shakopee Water Management Organization, such payment
to be runded by the Storm Sewer Fund.
KA/pmp
WATER
(1�� a"-, f
?,A 0
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer ."�_
SUBJECT: Sand Creek Water Management Organization
DATE: September 4, 1986
INTRODUCTION & BACKGROUND:
The Sand Creek Water Management Organization (WMO), of which
Shakopee is a member, has approved the assessment of $200.00 to
each of its eleven members for administration, clerical, and
supply costs. This essentially establishes an initial operating
fund until the WMO can establish its own operating tax levy.
The Sand Creek WMO established a 1987 budget of $8,600.00. The
actual WMO boundaries are not determined as of yet because the
hydrologic boundaries will be adjusted slightly such that each
taxing parcel within the area is entirely in this WMO or an
adjacent WMO. To approximate the $8,600.00 budget, a 1/2 mil
will be levied. The attached map shows the area of Sand Creek
WMO and that portion of the City that lies within the WMO
receiving this levy.
The $200.00 per Community assessment is a one-time contribution
to the initial operating fund. In the future, budgeted amounts
will be levied based 50% upon area and 50% upon evaluation. This
combination will determine the area rate and evaluation rate and
in turn establish the tax amount for those Shakopee property
owners within the Sand Creek WMO.
RECOMMENDATION:
Since the WMO's purpose is stormwater management, I recommend
approval of this assessment and this cost be funded by the Storm
Sewer Fund.
ACTION REQUESTED:
Move to approve the payment of $200.00 to the initial operating
fund of the Sand Creek Water Management Organization, such
payment to be funded by the Storm Sewer Fund.
KA/pmp
WATER
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METROPOLITAN WATERSHED I
MANAGEMENT ORGANIZATIONSDO I '1MwO°0
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8 Bevens Creek N Elm Creek Z Minnehaha Creek LL Six Cities
C Black Dog Lake 0 Forest Lake AA Nine Mile Creek MM Southwest Ramsey
D Browns Creek P Grass Lake BB North Cannon River NN Sunrise River
E Carnelian -Marine 0 Gun Club Lake CC Pioneer Creek 00 Upper Rum River
F Carver Creek R Hazeltine -Bavaria 00 Prior Lake -Spring Lake PP Vadnais Lake Area
G Central Ramsey S Lower Minn. River EE Ramsey -Mash. -Metro 00 Valley Branch
H Chaska Creek T Lower Miss. River * FF Rice Creek RR Vermillion River
I Coon Creek U Lower Rum River GG Richfield-8loomington SS West Mississippi
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%y
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer.
SUBJECT: Railroad Crossing Improvements
DATE: September 15, 1986
INTRODUCTION:
City Council directed staff to receive bids for prefabricated
rubber crossing material to be installed by Chicago Northwestern
Railroad (CNR) on crossings from Spencer Street to Atwood Street,
inclusive.
BACKGROUND:
Bids have been received and prices are favorable. I am hesitant
to recommend awardal of a contract until the CNR commits
themselves to completing the work. That commitment was to be
delivered to me by Friday of last week and has not arrived to
date. I am attempting to follow up by telephone conversation but
I will not have a recommendation until receipt of a firm
commitment. If I receive that commitment by tomorrow, with your
approval, I will submit a recommendation and requested action on
the table at the September 16, 1986 Council meeting.
KA/pmp
CROSSINGS
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer
SUBJECT: T.H. 169/101 Interim Intersection Improvements
DATE: September 11, 1986
INTRODUCTION:
This past spring, staff was in
possible improvements to the T.H.
of reducing traffic congestion at
responded with review comments
actions that need to be taken
proposals.
BACKGROUND:
contact with Mn/DOT regarding
101/169 intersection in hopes
this intersection. Mn/DOT has
of three basic proposals and
by the City to implement the
Attached is a copy of correspondence to Bill Crawford of Mn/DOT
dated Apirl 22, 1986 that outlines three proposals of interim
improvements to the T.H. 101/169 intersection. These proposals
are seen by staff as methods of reducing traffic congestion until
permanent improvements are made in conjunction with the downtown
mini -bypass.
The proposals addressed the following:
1. Westbound 101/169 to southbound Holmes Street turning
movements.
2. Southbound 169 to eastbound 101 turning movements.
3. An additional southbound lane on the T.H. 169 bridge.
Referring to the attached correspondence will provide background
information on the proposals.
Attached also is the reply from Mn/DOT in response to the three
proposals. Staff has reviewed their comments and is hereby
presenting recommendations to City Council.
RECOMMENDATIONS:
- - - - -- ----
A resolution of City Council requesting signage prohibiting
the turning movement is desired by Mn/DOT. Mn/DOT has also
requested recommended time periods for this prohibition. It
would seem that the proper periods of prohibition would be
during peak periods of traffic movement.
11K
T.H. 169/101
September 11, 1986
Page 2
I recommend that the posted periods be from 6:00 A.M. to
8:00 A.M. and from 3:00 P.M. to 6:00 P.M., Monday through
Friday. Tom Brownell indicated that his officers also have
problems seasonally on weekends when they are manually
controlling the intersection. Apparently motorists do not
take kindly to being directed to drive straight through and
not being allowed to make this turn without regulatory signs
in place. Only total prohibition of this turning movement
would eliminate this problem.
Input from Council is being solicited as to acceptability of
these time periods. Upon agreeing of time periods from
prohibition, I recommend that Council direct staff to draft
a resolution for forwarding on to Mn/DOT reflecting the
wishes of Council.
2. Southbound to eastbound double left turn.
The changeable message sign referred to in the Mn/DOT letter
is the center "straight through" arrow on the north mast
arm. Although it is supposed to change to reflect an
allowed left turn from the right lane during peak periods,
it appears that the sign is inoperable. Mn/DOT states that
the efficiency of a double left turn is limited by the short
distance between the intersection and the bridge. The
double left could be enhanced by a ban on parking for at
least 50 feet along the south side of T.H. 101 east of
Holmes. This would eliminate 3 parking spaces.
Staff recommends the following actions:
a. The City request Mn/DOT to replace the existing
time actuated changeable sign to a permanent sign
allowing an optional straight through and left
turn from the right lane of south bound traffic.
In consideration of the short distance for traffic
to diverge and manuever this turn, it is further
recommended that the City request Mn/DOT to
install informational signage north of the bridge
to inform traffic of this allowed double left
turn. Pavement markings should also be placed
with lane markings and directional arrow markings.
b. The City to install signage with a full-time ban
on parking for 50 feet along the south side of
T.H. 101 east of Holmes.
T.H. 101/169
September 11, 1986
Page 3
3. Additional southbound lane on T.H. 169 bridge.
It is apparent that it is impossible to obtain an additional
southbound lane on the existing bridge facility.
4. It is recommended that Mn/DOT be kept abreast of the City's
actions relative to the acquisition of the Hoy property. If
the City buys this property in the near future, the
resolutions and requests as previously stated and summarized
in the following "Requested Action" should be expanded upon
to include a free right turn from westbound T.H. 101 to
northbound 101/169.
REQUESTED ACTION:
1. Move to direct staff to draft a resolution requesting Mn/DOT
to prohibit westbound T.H. 101 to southbound Holmes Street
turning movements from 6:00 A.M. to 8:00 A.M. and 3:00 P.M.
to 6:00 P.M., Monday through Friday.
2. Move to direct staff to request Mn/DOT to install the
necessary directional signage, advance warning signage and
pavement striping to facilitate a double left turn from
southbound T.H. 101/169 to eastbound T.H. 101.
3. Move to direct staff to prohibit parking from 50 feet along
the south side of T.H. 101 east of Holmes Street, this
prohibition coordinated with other turning movement
improvements proposed to Mn/DOT.
KA/pmp
MNDOT
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CITY OF SHAKOPEE
INCORPORATED 1870 —
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379.1376 (612) 4413650
April `C, 1986
Bill Crawford
District Engineer
Mn/DOT
2055 No. Lilac Drive
Golden Valley, MN 5542c
RE: TH 169/101 Interim Intersection Improvements
Dear Bill:
There has been much enthusiasm generated by the ,point partnership
of the City of Shakopee and Mn/DOT to realign TH 101, TH 169
and rehabilitation of the TH 169 river crossing to 4 lanes.
It is the goal of the City to advance this project as much as
Possible but realistically, it appears several years will pass
before the improvements are completed.
Knowing that the "wheels of progress" are in motion for permanent
solutions to the traffic congestion at the TH 169/101 inter-
section, perhaps low cast interim solutions could be considered.
The following are various suggestions that have been talked
about, some of which have been discussed under different condi-
tions and may be looked at differently based upon the current
project path.
1. West Bound 101/109 to South Bound Holmes Street Turning
Movements. This turning movement usually results
in a breakdown of the inside west bound 101 lane during
peak periods. If this movement could be restricted
during certain peak periods, capacity would be in-
creased.
E. South Bound 169 to East Bound 101 Turning Movements.
Currently, there is one lane for this movement, one
lane for south bound Holmes Street and a free right
turn for west bound TH 169. This turning movement
is critical during P.m. peak, particularly when C. R. 18
is closed. With minor pavement striping and signage,
the south bound Holmes Street lane could be used as
a thru lane and optional left turn lane. I suspect
that with double left movements, parking would need
7'ne heart Of PrOgress 8'al!ey
TH 189/101 Intersection
April 22, 1988
Page
to be restricted
for some distance along 1st Avenue
on the south side.
Parking is at a premium downtown,
therefore, parking restrictions need to be looked
at carefully.
3. Additional Lane on
TH 169 Bridge. Westwood Engineering
completed a study
of the TH 189/101 intersection geo-
metrics and TH 189
bridge geometries, of which I be-
lieve you have a
copy. Since that study, the entire
mini -bypass concept
and bridge work is being looked
at in a somewhat
different light. There is a portion,
of that study that
is still of interest that may pro-
vide interim solutions
to inadequate bridge capacity.
A 3 lane design (2
southbound and 1 northbound) was
discussed in that study
whereby eliminating the inplace
walkways from the
deck and providing for three -
10 foot lanes.
The proposal called for the walkway
to be relocated below
the deck (excerpts of the report
are attached) . Two
questions come to mind:
1. Can three lanes be provided on the existing
deck geometrically and structurally, and;
2. Can the walkway be eliminated entirely during
the forth cording design and implementation period
of the permanent improvements?
If the existing structure can handle the additional loading,
the overall capacity of the bridge may increase with 3 lanes
although the individual lane capacity would decrease. The single
north bound would be the disadvantaged component. I would also
think that the elimination of the walkway must be considered
temporary only.
The preceeding are various suggestions that perhaps your staff
could consider. These items, Bill, are for the most part con-
sidering traffic capacity issues. Other issues should be con-
sidered also, those being user safety.
I thank you for your time and the time of your staff for con-
sidering these suggestions.
SincereI y,
'i
fen Ashf d
City Engineer
KA/pmp
INTERSECT
HISTORY
Over the years, traffic movements on TH 169 and TH 101 have
continued to increase. Both highways are major truck routes
serving west -central and southwestern Minnesota. Recent
development of the river port at Savage has resulted in high
volumes of grain trucks traversing these highways.
The intersection of TH 169 and TH 101 has developed into a point
of congestion, creating significant delays during peak traffic
periods. It is not uncommon to find a 4 mile line of cars
waiting to cross the Minnesota River during the rush hour.
MnDOT has addressed this congestion by providing a channelized
southbound right turn lane and has proposed other amenities
designed to speed the flow of traffic through Shakopee. A
revised alignment of TH 101... known as the Shakopee bypass...
has been programmed for construction within a 5 to 10 year time
frame. That alignment will remove some of the grain truck
movements and may provide an attractive alternative for trips
from southwestern Minnesota to the Twin Cities. However, the
extent of diversion from the traditional TH 169/212 corridor to a
new corridor on TH 101 and CSAH 18 will depend on relative level
of service parameters. In any event, traffic demand at 1st
Avenue and on Holmes Street will continue to exceed the present
intersection capacity during significant portions of each day.
Over the years, improvements to the 1st Avenue/Holmes Street
intersection has been limited by the need to retain a historic
structure in the northeastern quadrant of this intersection and
by use of 1st Avenue as a business/ shopping street for the City
of Shakopee. In 1983, Westwood Planning & Engineering Company
was retained to advise the city's Downtown Development Committee
in their revitalizization of Shakopee's Central Business
District. A key issue in the Committee's deliberations involved
the commercial frontage along 1st Avenue. Heavy traffic
movements and high truck volumes have blighted the commercial
buildings along this street and presently create a functional
barrier to the interaction of commercial activities.
After considerable deliberation and studies of alternative
downtown development concepts, it was determined that the thru
traffic movements should be removed from 1st Avenue in the core
business district and new alignments for TH 101 were explored.
The city contacted MnDOT through William Crawford, District
Engineer from MnDOT District 5 to determine their role in
2
9K
addressing this problem. Mr. Crawford expressed MnDOT's concern
for the congestion and traffic delays in Shakopee and indicated a
strong desire to work with the city in resolving problems in this
area. He indicated that, at the present_ time, there are no
monies available or programmed for improvements at this location.
He recommended that the city assume a leadership position in
advocating programming or reallocation of funds to effect
improvements at this location.
The City of Shakopee has assumed this leadership role in
preparing these preliminary geometric layouts. These designs are
presented for evaluation and determination of costs and funding
sources. A number of important questions remain to be answered
regarding the structural capabilities of the river crossing
bridge to accommodate additional traffic loads, environmental
issues and funding sources.
Because of Shakopee's increasing role as a recreation/ enter tain-
ment center, the urgency for resolving these problems increases.
This important river crossing and management of heavy traffic
volumes at this location must receive a high priority to insure
free movement of traffic through this area.
9
EXISTING BRIDGE
TH 169 crosses the Minnesota River on a 4 span, steel girder
bridge which was designed and built in 1927. A 2 lane, 2 way
roadway is carried on a 30 foot wide structural section supported
by three 16 foot deep steel girders placed on piers spaced at
approximately 127 foot spans. Narrow walkways, slightly over 4
feet wide, are carried on outriggers cantilevered over the outer
girders. Short -span concrete structures have been placed at
either end of the bridge to carry highway traffic over Levee
Drive, a railroad alignment, and access roads north of the river.
Bridge girders are spaced at 14.5 foot dimensions supported by
piers in the river. Navigational clearance beneath this bridge
is substantially below the US Coast Guard minimums for a
navigable waterway. Therefore, any modifications or improvements
to this structure will require consultation with the Coast Guard
and resolution of that issue.
4
WIDENING PROPOSALS
Each of the three layouts is based on the following premises:
• 1st Avenue will be widened at Fuller Street to provide 2 lanes
eastbound; 2 lanes westbound and a channelized left turn lane
for the westbound to southbound movement
• Traffic signal control will be installed at TH 169 and Fuller
Street
• The new alignment of TH 101 will provide a 4 lane undivided
road section approaching the new intersection with TH 169
A westbound right turn lane will be provided with a
channelizing island for traffic movements turning to the north
• A channelized right turn lane will be provided for the
movement from eastbound TH 169 to eastbound TH 101
• A traffic signal will be installed to control traffic
at the new TH 169/101 intersection
Dual Bridge Design
The dual bridge design anticipates use of the existing structure
for 2 lanes of northbound traffic. As proposed, the travel lanes
will be shifted slightly to the west to allow construction of a
10 foot wide walkway/bikeway on the east side of this bridge.
The new structure will contain 2 thru lanes plus a southbound
gn anticipates aleft turn lane of
left turn lane. This desi
approximately 250 feet plus taper, based on current traffic
needs.
The dual bridge proposal is the highest cost river crossing and
may involve substantial evaluation because of the need for
addressing environmental issues and the issue of navigational
clearance. However, the second bridge can be built with a
minimum disruption to existing traffic operations since the in-
place bridge can be retained during the construction period.
5
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THREE—LANE DESIGN
6
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Realizing that structural and environmental problems could result
r
in significant costs and unacceptable delays to accommodate the
miriad of studies and approvals, we offer a 3 lane design using
the existing substructure. Under this proposal, the existing
bridge would be widened slightly by removing the outer walkways
and shifting the single northbound lane slightly downstream to
provide room for 2 lanes southbound. A new walkway is
anticipated at the lower truss level to provide access across the
river for pedestrians and bicyclists.
The 3 lane design has a minimal effect on either navigational
clearance or environmental issues within the river bottom area.
However, it offers some construction difficulties and may require
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single lane operation during construction of the widened
sections.
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Minnesota
Department of Transportation
District 5
2055 No. Lilac Drive
Golden Valley, Minnesota 55422
(612) XM
593-8544
August 11, 1986
Ken Ashfeld, City Engineer
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: C.S. 7009 (T.H. 169)
Dear Mr. Ashfeld:
Your letter of April 22 to W. M. Crawford was apparently misfiled. Please
accept our apology for this late response. We have reviewed your suggestions
for interim improvements at the subject location and recommend the following:
1. Westbound to Southbound Left Turn Prohibition
While the number of vehicles making this turn is relatively small,
we agree that their prohibition at critical times of the day could
have some beneficial effect on traffic flow through the intersection.
We will plan to install appropriate signing upon receipt of a reso-
lution from the city council requesting the prohibition. Such a
resolution should be sent under your cover letter to Mr. Crawford.
We would also appreciate your recommendation as to the times of day
that the prohibition should be in effect. (This time could include
weekends if you believe that the prohibition can significantly im-
prove the flow of racetrack traffic.)
2. Southbound to Eastbound Double Left Turn
As you may be aware, a double southbound to eastbound left turn is
permitted at certain times. This movement is controlled by the
signal controller which activates a changeable message sign on the
overhead mast arm north of the intersection. The efficiency of itis
movement is, of course, limited by the bridge which does not permit
an adequate length of multi -lane approach to the intersection.
The efficiency of the double left maneuver may be enhanced by a
parking ban for at least 50 feet along the south side of T.H. 101
east of Holmes. This ban could be by time of day corresponding to
the signal operation. However, enforcement may be less of a problem
if the ban is permanent.
A parking ban, if enacted, should be a city action with signing in-
stalled by the city under a Mn/DOT permit. We would be happy to
consider improvements in striping in the intersection as you suggested
in your letter. Please contact Larry McKenzie of this office to
discuss specifics.
An Equal Opportunity Employer
Ken Ashfeld
August 11, 1986
Page Two
3. Additional Lane on Bridge
We agree that a third lane on the river bridge is necessary if there
is to be any substantial improvement in the movement of southbound
traffic. However, we cannot approve the proposal to make three lanes
out of the present 30 foot roadway. With the number of trucks using
T.H. 169, we believe that the tolerable minimum width must be at least
37 feet (three 11 foot lanes plus a 2 foot reaction distance on each
side) between the barriers. Three lanes on the existing width would
be particularly difficult during the winter.
We are not quite certain as to what advantage there would be in re-
moving the bridge sidewalks. The roadway cannot be widened into the
walkway area as the deck structure is such that the structural suonort_
for the walks is at a higher elevation than the roadway. We also
believe that pedestrians would insist on using the roadway if the
walks were removed.
Please contact this office if you would like to further discuss items 1 and
2.
Sincerely,
J. S. Katz, P;E/
District Traffic Engineer
JSK:pn
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer
SUBJECT: Traffic Control on Hauer Trail
DATE: September 11, 1986
INTRODUCTION:
With the development of Hauer's 3rd Addition, traffic volumes
have increased on Hauer Trail. The purpose of this memo is to
address regulatory and advisory traffic control.
BACKGROUND:
Hauer Trail is a narrow street (281) serving local traffic needs.
The first phase of Hauer's 3rd Addition is currently being
developed just south and west of the previously developed Hauer
Trail area. Future phases of this development include 13th
Avenue which is proposed to be a collector street to accommodate
the major traffic flow. Until 13th Avenue is constructed, Hauer
Trail will serve as access to the development for local traffic
as well as a mixture of construction vehicles. To control this
added traffic, the following traffic control devices are
proposed:
a. Stop sign at Berg Drive & Hauer Trail: A stop sign is
being proposed for this intersection until 13th Avenue
is built providing alternate access to the development.
The placement of the stop sign would be such that
traffic approaching Hauer Trail on Berg Drive would be
in a stop condition. The intersection does not have a
history of accidents since Berg Drive is a new road but
does satisfy warrants for a stop sign under the
conditions of its current operations. Warrant 1 of the
Manual of Uniform Traffic Control Device is satisfied
for an intersection of a less important road with a
main road where application of the normal right-of-way
rule is unduly hazardous. After completion of 13th
Avenue, traffic will need to be monitored to determine
proper application of this stop sign.
b. No parking along Hauer Trail: A no parking sign is
proposed along the south side of Hauer Trail due to its
cross sectional dimensions. The street is constructed
to a 28 foot width. With this width, parking would not
be allowed on either side if this were a state aid
Traffic Control
September 11, 1986
Page 2
street. Since such a restriction may create a hardship
to residents and the fact that this street has somewhat
limited access, I recommend that parking be prohibited
only on one side. Mail boxes are on the south side,
therefore, the south side seems to be the logical side
to sign for no parking.
1 . . _027.1
a. Advisory curve signs along Hauer Trail are proposed due
to the hazardous nature of the curve in conjunction
with the hill and ravine.
Alternatives:
Regulatory Devices
a.1. Install stop sign at Berg Drive
a.2. Do not install stop sign.
b.1. Prohibit parking on one side of Hauer Trail
b.2. Prohibit Parking on both sides of Hauer Trail
b.3. Do not restrict parking on Hauer Trail
iffiq WS40
a.1. Install curve signs on Hauer Trail
a.2. Do not install curve signs on Hauer Trail
REQUESTED ACTION:
1. Move to direct staff to install a stop sign as Berg Drive
intersects with Hauer Trail.
2. Move to direct staff to prohibit parking on Hauer Trail on
the south side from Park Ridge Drive to Jasper Road.
3. Move to direct staff to install an advisory curve sign on
Hauer Trail.
KA/pmp
HAUERTR
MEMO TO: Mayor and Council
FROM: John K. Anderson, City Administrator
RE: Forfeited tax sale
DATE: September 5, 1986
Introduction:
The City has received a letter dated August 28, 1986, from Thomas
J. Lannon, Deputy Auditor of Scott County, asking if the City is
interested in a specific piece of tax forfeited property in
Deerview Acres.
Background:
The attached letter from Tom Lannon and map were sent to Ken
Ashfeld, George Muenchow, and Dennis Kraft for their comments.
Ken Ashfeld returned the letter with an additional map attached
that illustrates the possible future connection of Norton Drive
in Deerview Addition to County Road 42. Dennis Kraft and George
Muenchow also felt that the property was of value for access to
the property to the east and that the City should contact Scott
County to acquire the parcel.
Tom Lannon has stated that if the City intends to purchase the
tax forfeited parcel, the City should contact the County before
the appraisal is completed.
Alternatives:
1. Send a letter to Tom Lannon indicating that the City is
interested in acquiring the tax forfeited parcel in Deerview
Acres for future access to property to the east.
2. The City could determine that it was not interested in the
parcel and the County would then sell it to private
interest.
Recommendation:
City staff recommends contacting the County indicating that we
are interested in purchasing the tax forfeited parcel for future
right-of-way purposes. Should the County's appraised value be
high, the City could then discuss the acquisition price with the
County dropping acquisition altogether if the price was not
appropriate.
Action Requested:
Direct the appropriate City Officials to draft a letter to Thomas
J. Lannon, Deputy Auditor Scott County, indicating that the City
of Shakopee is interested in acquiring the tax forfeited parcel
of Norton Drive located in Deerview Acres.
JKA/jb
THOMAS L. HENNEN
' SCOTT COUNTY AUDITOR
COURTHOUSE - RM 102
SHAKOPEE, MINNESOTA 55379-1398 T.J. Lannon
(612) 445-7750 Ext 160 Deputy
August 28, 1986
MR. JOHN ANDERSON
SHAKOPEE CITY ADMINISTRATOR
129 E FIRST AVE
SHAKOPEE MN 55379
Subj: Forfeited tax sale
Dear John:
Enclosed herewith please find a copy of half sections showing
property that has been forfeited to the State for non-payment of
taxes, colored in red. The Scott County Commissioners are in the
process of valuing the property for sale and would like to know
if the City would be interested in acquiring the property.
Please address your response to my attention, and if you have any
questions feel free to contact me at Ext 168.
Sincerely,
Thomas J Lannon
Deputy Auditor
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TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Refunding The 1981A Improvement Bond Issue
DATE: September 11, 1986
Introduction
The 1981-A bond issue has a call date of 2/1/87. This means we can call in
and pay off all or part of the outstanding bonds on that date. This is
advantageous because of the high interest rate on those bonds (9.20 - 10.20).
Current investment rates are running somewhat under 6 percent.
Background
The debt service fund does not have the cash on hand to pay off the bonds
at 2/1/87. Projected cash balance at 12/31/86 is about $50,000 and about
($20,000) for 12/31/87. Due to green acres and delinquencies the fund will not
be able to make the..necessary debt service payments. The fund is solvent in the
long run (maybe longer than the term of the bonds) when delinquent and green
acre assessments are paid.
When reviewing the debt service funds earlier, I had missed the severity
with which green acres impacted this fund. Current and previous years have been
alright due to cash on hand from prepayments. Of course, there may be payments
that come in in 1986 or 1987 that would aleviate the cash flow problem for this
fund. The green acres property owners involved are Hauer, Weinandt, Coleman and
Lindstrand. This fund had $214,000 in deliquent special assessments and green
acres as of 12/31/85. Green acres assessments normally payable 1986 and
subsequent years amount to $125,000. Other funds have been reviewed again and
are believed to be in satisfactory condition at this time.
The orginal bond issue was $940,000 and there is $560,000 outstanding. The
City would need $560,000 plus $27,140 in interest to pay off the bonds on
2/1/87. Simply paying off the bonds on 2/87 would save $137,000 in bond
interest cost and refunding keeping the same term could save $27,000 in bond
interest payments. Of course, offsetting the saving is the loss of interest
income on the cash on hand that is used for debt service unless tax levies are
increased.
Alternatives
1) Use existing cash on hand in special assessment debt service funds
that is above what is needed to pay off the related bonds. There is
about $580,000 available under this option. This is a less conservative
approach than the City has followed in the past and may be cutting too a
fine line for the other funds. Council has, in recent past at least,
waited until the bonds are within a few months of being paid off or
completely paid off before transfering funds out of a debt service fund.
2) Issue refunding bonds with the same payment term (final payment
2/1/92) as the orginal bonds. This will supply the cash needed to call
the old bonds without straining the other funds by using their cash on
hand and will enhance the interest savings. The other side of the coin
is that the new issue will have to be set up with a fairly large (about
.8 mill) tax levies to ensure that there are funds to pay the new bonds.
To offset the new tax levy, Council could, on a year by year basis,
cancel the levy using the cash on hand in the other funds or using the
payoffs on the green acre deferrments and delinquents as they are
collected.
For 1987, there is $70,000 needed from another fund to make the
2/1/87 debt service payment. The 1976 Improvement Fund has about
$317,000 in cash now and has only about $158,000 in remaining (1987 &
1988) debt service payments. The tax levy schedule for the refunding
bonds is set up with a very low tax levy for 1986/87 but thereafter it
increases to about $57,000 per year.
3) Issue refunding bonds with a longer term than the orginal bonds.
This will result in less interest savings but lower annual tax levies and
a longer time in which to potentially collect green acre assessments.
4) Combination of #1 and #2 or #3.
5) Status Quo and levy or transfer money to make existing debt service
payments.
Recommendation
If the City did not consider refunding or calling the bonds and just
proceeded with existing the debt service payment schedule, it would have to levy
additional taxes or transfer money into this fund to make bond payments.
Refunding was brought up as a way to save on the high cost of interest that the
original bonds carried. Therefore, alternative #2 is recommended as the best
way to achieve the maximum interest savings and to maintain the more fiscally
conservative approach to closing out or using money from other debt service
funds.
Springsted Inc. will have a representative at the Council meeting with
recommendations and enabling resolutions.
Action Requested
Offer Resolution No. 2620.
RECOMMENDATIONS
CITY OF SHAKOPEE, MINNESOTA
$480,000
GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 1986A
Study No. 3150
September 12, 1986
SPRINGSTED Incorporated
SPRINGSTED INCORPORATED
Public Finance Advisors
PFI 85 East Seventh Place, Suite 100
Saint Paul, Minnesota 551012143
OF 612.2233000
September 12, 1986
Mayor Eldon Reinke
Members, City Council
Mr. John Anderson, City Administrator
Mr. Gregg Voxland, Finance Director
Shakopee City Hall
129 East First Avenue
Shakopee, Minnesota 55379
RE: Recommendations for Issuance of $480,000 General Obligation
Improvement Refunding Bonds, Series 1986A
We respectfully request your consideration of our recommendations for the
issuance of $480,000 General Obligation Improvement Refunding Bonds, Series
1986A, in accordance with the terms and conditions outlined in Exhibit D
"Official Terms of Offering." The purpose of the issuance is to refinance
remaining maturities of the City's $940,000 General Obligation Improvement
Bonds of 1981, Series A.
We understand from discussions with Mr. Voxland that the 1981 A Bond fund
will be requiring significantly higher tax levies or transfers of other available
cash to compensate for lower than expected assessment income. Currently,
the City's scheduled debt service payment for February I, 1987 is $122,140,
for which the estimated cash on hand will be $49,000. This funding shortfall is
attributable to a high level of delinquent assessment collections and to "Green
Acres" deferrals of $125,663.
Exhibits A and B, attached, illustrate the current situation with respect to this
fund. Exhibit A shows the assessment income anticipated in each of the next
five years. Please note that this schedule only estimates assessment roles as
filed, with an assumption of 100% collection. It is possible that, given a
historic 80% collection rate, the income shown here could be significantly
reduced. Exhibit B shows the current financing requirements for the 1981
Bonds offset by the projected assessment income (delinquencies
notwithstanding). The column labeled "Levy Required" represents difference
between the debt service requirements, including the 5% overlevy, and the
projected assessment income.
A refinancing at this time would not only reduce the total debt service
requirements by taking advantage of current low interest rates, but also,
perhaps more importantly, restructure the debt requirements, so as to reduce
the 1986 levy and allow a one-year grace period for the City to review and
deal with the delinquency and Green Acres problems. Interest rates on the
remaining 1981 Bond maturities range from 9.20% to 10.20%; current market
conditions indicate a range of 4.60% to 5.70%.
7 -K'
City of Shakopee, Minnesota
September 12, 1986
Page 2
The amount of the proposed new bond issue was determined as follows:
Principal Outstanding on 1981 Bonds (after 2-1-87) $465,000
Bond Issuance Costs (estimated) 1 1 , 400
Allowance for Discount Bidding 3,600
Total
$480,000
Schedules A, B and C of Exhibit C, attached, show options for restructuring
the 1981 Bonds. Schedule A maintains the existing time frame for bond
payments (final maturity in 1992), but restructures the principal due, requiring
equal annual tax levies averaging $45,000. Schedule B also maintains the
existing time frame but reduces the 1988 principal payment, thereby reducing
the 1986 tax levy to an estimated $781. Levies after 1986 are projected to
average $57,000. Schedule C restructures the principal payments to reduce
the 1986 levy, but it then extends the repayment time from 1992 to 1995,
allowing additional time for the City to put in motion procedures for bringing
deferred and delinquent assessments onto the tax rolls.
All three schedules would reduce the total principal and interest requirements
of the existing debt. This is illustrated by comparing the "Total" column of
Exhibit B ($602,000) with column 5 of Schedules A, B and C of Exhibit C. The
total levies required are also reduced in Schedules A and B from the estimated
present, pre -refunding level of $260,444 to $225,782 in Schedule A and
$231,714 in Schedule B.
It is the recommendation of the City staff, and we concur, that the existing
time frame be maintained. Further, we are advised by City staff, reducing the
1986 levy is an important goal of any refinancing. The preferred maturity
schedule would then be as shown in Schedule B, which provides lower total
debt service requirements than the existing debt service schedule and also
reduces the 1986 levy.
The City will use the proceeds of the new refunding bonds to prepay the
$465,000 remaining on the 1981 Bonds. Assessments filed for the 1981 Bonds
will then go toward the payment of the new 1986 Bonds.
For each payment, beginning August I, 1987, the bond issue is structured such
that first-half tax and assessment collections should be sufficient to meet
each August I interest payment, and surplus first-half collections plus all
second -half collections would then be sufficient to meet the February I
principal and interest payment due in the year following collection. This
schedule makes no allowances for delinquencies or the activation of currently
deferred assessments.
We have included in this refunding issue an allowance for discount bidding in
the amount of $7.50 per $1,000 of bonds, which is a typical allowance for an
issue of this length. The purchaser of the bonds is able to take all of his profit
and working capital out of this allowance and reoffer the bonds to his
customers at par value. If a discount is not allowed, the purchaser must resell
the bonds at a premium in order to cover his costs. Since bonds at a premium
City of Shakopee, Minnesota
September 12, 1986
Page 3
are more difficult to sell, the purchaser would need to charge the City higher
annual interest rates. If the full allowable discount were taken on this issue,
the City would receive $476,400 in exchange for its $480,000 of bonds.
Because of the very short length of this program, we do not recommend a
provision for optional early redemption of the bonds.
We have included in the "Official Terms of Offering" a provision for
mandatory redemption of the bonds. This is a protection for both the City and
the purchaser in the event final tax reform legislation requires the City to use
unexpended bond proceeds to redeem bonds. Lack of compliance could cause
the bonds to lose their tax-exempt status. The mandatory redemption provides
a mechanism for the City to comply.
As you are probably aware, on August 15, 1986, a United States House -Senate
Conference Committee reached agreement on a compromise version of the
Tax Reform Bill (H.R. 3838) which contains various provisions with various
effective dates, applicable to municipal bonds. The full House and Senate are
expected to act on the Bill when they return September 8 from their Labor
Day holiday. Although bond attorneys and tax experts across the country are
continuing to analyze and interpret the Conference Committee Bill, we do not,
at this time, see any provisions which would significantly affect the City's
issuance of these bonds.
As with past issues, we are recommending the City request a credit rating for
this issue from Moody's Investors Service. A rating for an issue of this size
will cost approximately $1,500, since Moody's has already reviewed the City
this year.
We recommend the City authorize Mr. Voxland and/or Mr. Anderson to open
bids at the office of SPRINGSTED Incorporated at 11:30 A.M., on Tuesday,
October 21, 1986. The bids can then be tabulated and the results presented to
the Council at its 7:30 P.M. meeting that evening. Bond proceeds would be
available to the City approximately 30 days after the sale. A representative
of SPRINGSTED Incorporated will be in attendance at the sale to assist in its
conduct and make recommendations to the Council as to the acceptability of
the bids received.
Respectfully submitted,
RIN TED Incorporated
/mgh
CITY OF SHAKOPEE, MINNESOTA
1981A IMPROVEMENT BONDS
PROPOSED REFINANCING
FILING COLLECT
YEAR YEAR
1986
1987
1987
1988
1988
1989
1989
1990
1990
1991
TOTALS
EXHIBIT A
Prepared September 11, 1986
By Springsted Incorporated
PROJECTED ASSESSMENT INCOME
OUTSTANDING ASSESSMENTS
FILING DATE:12/31/1986
INTEREST
PRINCIPAL @11.75% TOTAL
54,945
54,945
54,945
54,945
54,947
274,727
32,369a
25,824
19,368
12,912
6,456
96,929
87,314
80,769
74,313
67,857
61,403
371,656
a)Includes interest from filing
date to 12/31/1987.
CITY OF SHAKOPEE, MINNESOTA
1981 GENERAL OBLIGATION IMPROVEMENT BONDS
PROPOSED REFINANCING
Expense
EXHIBIT B
Income
* Collections shown at 100% level; in reality, the level is approximately 80%.
Scheduled
Levy/Collect/
Pay
Principal
Interest
Total
Levy
(105%)
Assessment
Income*
Levy
Required
1986
1987
1988
$ 95,000
$ 45,540
$140,540
$147,567
$ 87,314
$ 60,253
1987
1988
1989
95,000
36,610
131,610
138,190
80,769
57,421
1988
1989
1990
95,000
27,490
122,490
128,615
74,313
54,302
1989
1990
1991
90,000
18,180 -
108,180
113,589
67,857
45,732
1990
1991
1992
90,000
9,180
99,180
104,139
61,403
42,736
Totals
$4653,000
$137,000
$602,000
$632,100
$371,656
$260,444
* Collections shown at 100% level; in reality, the level is approximately 80%.
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EXHIBIT D
OFFICIAL TERMS OF OFFERING
$480,000
CITY OF SHAKOPEE, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 1986A
Sealed bids for the Bonds will be opened by the City Finance Director or his designee on Tuesday,
October 21, 1986, at 1 1:30 A.M., Central Time, at the office of SPRINGSTED Incorporated, 85 East
Seventh Place, Suite 100, Saint Paul, Minnesota 55101-2143. Consideration for award of the Bonds
will be by the City Council at 7:30 P.M., Central Time, of the some day.
DETAILS OF THE BONDS
The Bonds will be dated November I, 1986, as the date of original issue, and will bear interest
payable on February I and August I of each year, commencing August I, 1987. Interest will be
computed upon the basis of a 360 -day year of twelve 30 -day months and will be rounded pursuant to
rules of the MSRB. The Bonds will be issued in integral multiples of $5,000 of a single maturity, as
requested by the Purchaser, and fully registered as to principal and interest. Principal will be
payable at the main corporate office of the Registrar and interest on each Bond will be payable by
check or draft of the Registrar mailed to the registered holder thereof at his address as it appears on
the books of the Registrar as of the 15th of the calendar month next preceding the interest payment.
The Bonds will mature February I in the amounts and years as follows:
MANDATORY REDEMPTION
In the event that pursuant to federal laws and regulations the City is required to use unexpended Bond
proceeds for early redemption of Bonds in order to continue exemption of the Bonds from federal
taxation, the City shall use such unexpended Bond proceeds to redeem Bonds on any date after notice
is given pursuant to law. Those Bonds remaining unpaid which have the latest maturity date will be
prepaid first. If only part of the Bonds having a common maturity date are called for prepayment,
the specific Bonds to be prepaid will be chosen by lot by the Registrar. All such prepayments shall be
at a price of 102% plus accrued interest.
OPTIONAL REDEMPTION
The Bonds will not be subject to payment in advance of their respective stated maturity dates
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The proceeds will be used to refinance remaining maturities
of the City's $940,000 General Obligation Improvement Bonds of 1981, Series A.
TYPE OF BID
A sealed bid for not less than $476,400 and accrued interest on the total principal amount of the
Bonds shall be filed with the undersigned prior to the time set for the opening of bids. Also prior to
the time set for bid opening, a certified or cashier's check in the amount of $4,800, payable to the
order of the City, shall have been filed with the undersigned or SPRINGSTED Incorporated, the City's
Financial Advisor. No bid will be considered for which said check has not been filed. The check of
the Purchaser will be retained by the City as liquidated damages in the event the Purchaser fails to
comply with the accepted bid. The City will deposit the check of the Purchaser, the amount of which
will be deducted at settlement. No bid shall be withdrawn after the time set for opening bids, unless
the meeting of the City scheduled for consideration of the bids is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates offered by Bidders shall be in
integral multiples of 5/100 or 1/8 of 1%. No rate for any maturity shall be more than 1% lower than
any prior rate. Bonds of the some maturity shall bear a single rate from the date of the Bonds to the
date of maturity.
AWARD
The Bonds will be awarded to the Bidder offering the lowest dollar interest cost to be determined by
the deduction of the premium, if any, from, or the addition of any amount less than par, to, the total
dollar interest on the Bonds from their date to their final scheduled maturity. The City's
computation of the total net dollar interest cost of each bid, in accordance with customary practice,
will be controlling.
The City will reserve the right to: (i) waive non -substantive informalities of any bid or of matters
relating to the receipt of bids and award of the Bonds, (ii) reject all bids without cause, and, (iii)
reject any bid which the City determines to have failed to comply with the terms herein.
REGISTRAR
The City will name the Registrar which shall be subject to applicable SEC regulations. The City will
pay for the services of the Registrar.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but
neither the failure to print such numbers on any Bond nor any error with respect thereto will
constitute cause for failure or refusal by the Purchaser to accept delivery of the Bonds. The CUSIP
Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the
Purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
Purchaser at a place mutually satisfactory to the City and the Purchaser. Delivery will be subject to
receipt by the Purchaser of an approving legal opinion of O'Connor & Hannan of Minneapolis,
Minnesota, which opinion will be printed on the Bonds, and of customary closing papers, including a
no -litigation certificate. On the date of settlement payment for the Bonds shall be made in federal,
or equivalent, funds which shall be received at the offices of the City, or its designee, not later than
1:00 P.M., Central Time of the day of settlement. Except as compliance with the terms of payment
for the Bonds shall have been made impossible by action of the City, or its agents, the Purchaser shall
be liable to the City for any loss suffered by the City by reason of the Purchaser's non-compliance
with said terms for payment.
At settlement the Purchaser will be furnished with a certificate, signed by appropriate officers of the
City, to the effect that the Official Statement did not as of the date of the Official Statement, and
does not as of the date of settlement, contain any untrue statement of a material fact or omit to
state a material fact necessary in order to make the statements therein, in light of the circumstances
under which they were made, not misleading.
OFFICIAL STATEMENT
Underwriters may obtain a copy of the Official Statement by request to the City's Financial Advisor
prior to the bid opening. The Purchaser will be provided with IS copies of the Official Statement.
Dated September 16, 1986
/s/ Judith Cox
Clerk
BY ORDER OF THE CITY COUNCIL
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MEMO TO: Mayor, City Council
FROM: John K. Anderson, City Administrator
RE: City Refuse Collection for Montecito Heights and
• Adjacent Eagle Creek Neighborhoods
DATE: September 12, 1,986
Introduction:
The Shakopee City Council has authorized staff to contact the
property owners in the Montecito Heights and on Eagle Creek
Boulevard near Montecito Heights to see if they wanted City
refuse collection.
Background -
On August 18th, we mailed out 40 letters to the affected property
owners. Only about half of the letters were returned by the
August 26th deadline so City staff followed up with telephone
calls. The final tabulation is listed on the attached sheet and
illustrated on the attached map. Jim Gencauski from Waste
Management has indicated that they would be willing to pick up
the 19 homes that were in favor of City pick up; however it was
the minimum number acceptable.
Alternatives:
1. Authorize Waste Management to contact those people in favor
of City pick up to schedule City refuse pick up. This
will serve as an example to the area and may well entice
those not in favor of using city pick up or those who were
undecided to begin City pick up. It also means that we
will not have eliminated the additional refuse truck traffic
on the roadway system as long as we only have 50% of the
homes.
2. The City could authorize Waste Management to contact those
in favor of citywide pick up, but require that they obtain
more residents before Council gives its final authorization.
Council would then have to arbitrarily pick a specific
number of residents to be collected. This would increase the
time required to set up the route by Waste Management and
may or may not work as an incentive to get them to pick up
additional homes. It may also cause further concern on the
part of the current hauler and those neighbors who would
like to maintain the current hauler.
3. The City can decide to forego City refuse collection until
more residents in the area decide they are in favor of
citywide pick up.
Recommendation:
I recommend Alternative No. 1. If the project picks up
additional residents Council will probably reach its goal in two
to three years of having one refuse truck under City control
picking up refuse in the neighborhood. If no additioal homes are
added it will provide Council with an example of what may happen
in other subdivisions with the "voluntary" approach to adding
rural subdivisions to our citywide pick up. Under either
circumstance the City will have learned more than it presently
knows about the potential for expanding citywide pick up on a
voluntary basis than if it does not authorize Waste Management to
proceed.
Action Requested:
Direct the appropriate City officials to contact Waste Management
giving them permission to contact property owners in the
Montecito Heights area and adjacent Eagle Creek Boulevard area to
place them under the City's refuse contract.
JKA/jb
SUMMARY OF PHONE SURVEY REGARDING CITY WASTE PETITION:
19 - in favor of City pick-up
11 - Not in favor
2 - Either way (they will switch or stay as is
2 - Want more info (John please call - Stang, Waalen)
4 - Cannot reach
2 - unlisted phone numbers
40
Concerns of residents:
How long will the $5.17 rate be stable.
Will the City pick up everything as their present ones do.
(wash machines, ashes, wood, etc.)
What day of the week will they pick up.
Cost not enough to warrant change.
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586.10 ----- /
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer
SUBJECT: Fourth Avenue Streetscape Feasibility Report
DATE: September 15, 1986
INTRODUCTION:
At their September 2, 1986 regular meeting, City Council ordered
a feasibility report for proposed streetscape improvements to
Fourth Avenue from Holmes Street to Scott Street.
BACKGROUND:
Fourth Avenue is contracted for reconstruction from Fillmore
Street to Scott Street and is currently under construction. It
is that porion of the project from Holmes Street to Scott Street
that constitutes the study area for this report. Those elements
currently under contract consist of utility improvements, street
surfacing with curb & gutter and new sidewalk.
The streetscape elements being considered in this study are
upgraded sidewalk surface treatment with brick pavers, furniture
& planters, trees and a combination functional/decorative
lighting system. The following is a description of the proposed
improvements.
Sidewalk
The proposed sidewalks consist of concrete with brick pavers as
accentuation to provide an aesthetic appearance. The proposed
sidewalk width is 8 feet including the brick accentuation strips.
Referring to the sidewalk attachment, note the location of the
sidewalk adjacent to the curb in one application and set back in
the boulevard in another application. This design feature, which
is also included in the contract under construction, is due to
site condition elevations from one side of the street to the
other. This design feature eliminates the need for a retaining
wall along the south side of the project.
The attachment presents two alternative curb line treatments,
with or without nodes. The basic purpose of nodes is to
accommodate pedestrian movements and to introduce to the drivers
of motorized vehicles a changed environment, that being an
increased density of pedestrian movements. The intention of this
study is to present both alternatives and associated costs.
Fourth Ave. Streetscape Feasibility
September 15, 1986
Page 2
Furniture and Planters
The aforestated attachment and subsequent attachments indicate
the location and style of furniture and planters. Shown is a
planter and a bench at each quadrant of an intersection. Any
combination can be chosen ranging from what is shown to none
provided.
Trees
There are existing trees along the study area ranging in quality
and density. The following section on costs assumes installing a
maximum of four additional trees per block per side of street.
Again, any combination can be chosen ranging from that proposed
to no additional trees provided.
Lighting
The proposed lighting system presented consists of two
alternatives. The desired alternative provides for a functional
high level system combined with an aesthetically appealing low
level system. A scaled down alternative consists of a functional
high level system in combination with just an introduction of low
level aesthetic fixtures. The basic difference is the number of
fixtures.
The high level installation consists of 35 foot decorative
concrete poles with a box style fixture and high pressure sodium
lamps. The low level, decorative installation consists of 16
foot decorative concrete poles with an acorn style fixture and
high pressure sodium lamps. Attached are photocopies of the
fixtures.
Estimated Costs:
Since the proposed improvements provide for considerable
flexibility in the choosing of design elements and since the
proposed project area consists of residential, commercial, and
institutional land uses, a range of estimated costs are
presented.
The following range of costs are per block per side of street
(block face). Since the study area consists of three blocks,
there are six block faces.
Sidewalks $19,500 $ 15,000
Fourth Ave. Streetscape Feasibility
September 15, 1986
Page 3
Planters & Furniture $ 3,000 $ 0
jncluded Not Include
Trees $ 1,200 $ 0
Lighting Desired Scaled Doan
$10,200 $ 7,000
With any selection of design elements, the estimated costs range
from $132,000.00 to $203,400.00.
As stated previously, the project currently under contract
includes standard concrete sidewalks. Those costs will be
assessed with the improvements currently under contract. If this
project is approved, those sidewalk costs would be deleted from
the existing contract and hence would reflect a actual cost
reduction of the proposals in this study.
The estimated cost of sidewalks currently under contract is
$31,600.00. This cost is for 5 foot sidewalks with a standard
broomed concrete finish. Therefore, the net costs of these
proposals range from $ 100,400.00 to $ 171,800.00.
Funning and Assessments:
The proposed funding for this project consists of 75% tax
increment financing of the project cost and 25% of the project
cost assessed to the abutting benefitted properties.
Assuming the higher cost project at cost of $171,800.00, the
amount to be assessed would be $42,950.00. Assuming the lower
cost project at a cost of $100,400.00, the amount to be assessed
would be $25,100.00. Therefore, the range of assessments is
$25,100.00. to $42,950.00. The downtown Ad -Hoc Committee is in
the process of analyzing a proposed project for the Downtown
Development. Their proposed assessment procedure consists of a
combination front foot and area basis. That procedure works well
with improvements affecting an area with an area wide benefit.
The logical method for assessing this project would be on a front
foot basis since it is a frontage improvement. The amount of
Fourth Ave. Streetscape Feasibility
September 15, 1986
Page 4
front footage along the proposed project area is 1,800 lineal
feet. Therefore, the per foot assessment range would be:
$ 13.94 per L.F. to $ 23.86 per L.F.
Proposed assessments to property owners abutting the project,
depending on design elements selected would range as follows:
St. Mark's Church
$
5,018.05
to
$
8,589.60
St. Francis Hospital
$
5,854.80
to
$
10,021.20
Scott County Courthouse
$
69691.20
to
$
11,452.80
Phillip's Funeral Home
$
836.40
to
$
1,431.60
Typical 601 Residential Lot
$
836.40
to
$
11431.60
Another recommendation of the Downtown Committee regarding
assessments to single family residential properties is that those
assessments be deferred until which time the properties are
redeveloped into a commercial use.
Project Feasibility:
There are no major site conditions that would create a higher
than usual project cost for the improvements proposed. The
streetscape improvements would provide an improvement to the
abutting benefitted properties. If residential properties have
deferred assessments, the vast majority of the assessed
properties are then institutional in nature. Typically,
institutional properties do install site work amenities but to
state that the improvements would improve the vitality of their
business nature would be subjectively opinionated. I recommend
that the abutting property owners favor the project before
council approval of the project. That support can be determined
at the scheduled September 23, 1986 public hearing.
KA/pmp
FEASIBILITY
A
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`aea�cti►Ecatian' planters are
notorious free killers!
New FORM Reservoir Pian ers
change all that... forever.
How they work AND payoff:
Wicks, attached to a porous mem-
brane, lead from a water reservoir
to translocate moisture thru-out the
soil ball.
This continuously nourishes the
root system. Maintenance is greatly
reduced, and chances to over or
under water are minimized.
Fertilizers can be easily and effect-
ively applied via the water, adding
further to optimal soil management.
Trees and shrubs can now flourish
in locations previously unsuited or
not possible for above ground
plantings.
And, in beautiful exposed aggre-
gateismooth-molded concrete FORM
Planters.
FA P2oPLO )'FU�TS
DIVISION OF WAUSAU TILE, INC.
WAUSAU TILE
P.O. Box 1520 • Wausau. WI 54401
715.'359-3121
QUICK CRETE PRODUCTS CORP.
P.O. Box 3005 - Newport Beach, CA 92653
714!980.1012
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MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk �\
RE: A Resolution of Appreciation to Don Mc Neil
DATE: September 4, 1986
Introduction and Background:
On September 2nd, the Council accepted the resignation of Don Mc
Neil from the Energy and Transportation Commission and directed
staff to prepare a resolution of appreciation.
Recommended Action:
Offer Resolution No. 2617, A Resolution of Appreciation to Don Mc
Neil, and move its adoption.
JSC/jb
RESOLUTION NO. 2617
A RESOLUTION OF APPRECIATION TO
DON MC NEIL
WHEREEAS, Don Mc Neil served on the Energy and
Transportation Committee from January, 1985 to September, 1986
and
WHEREAS, Don Mc Neil served as Secretary of the Energy and
Transportation Committee from February, 1986 to September, 1986,
and
WHEREAS, Don Mc Neil has unselfishly contributed hours of
his service to the City of Shakopee during his tenure on the
Energy and Transportation Committee.
NOW, THEREFORE, BE IT RESOLVED by the Shakopee City Council,
on behalf of the Energy and Transportation Committee and the City
Staff, that the Shakopee City Council does hereby extend to Don
Mc Neil the deep appreciation of the City for his years of civic
interest and dedicated service to the Community.
Adopted in Adj. Regular Session of the City Council of the
City of Shakopee, Minnesota held this 16th day of September,
1986.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 1986.
City Attorney
/oc
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Declaring A Vacancy cn the Shakopee City Council
DATE: September 12, 1986
INTRODUCTION AND BACKGROUND:
Pursuant to Council direction, the City Attorney has prepared the
attached resolution declaring a vacancy on the Shakopee City Council.
ACTION RECOMMENDED:
Offer Resolution No. 2622, A Resolution.Declaring A Vacancy on the
Shakopee City Council, and move its adoption.
j
RESOLUTION NO. 2622
A Resolution Declaring a Vacancy on the Shakopee City Council
WHEREAS, Dean Colligan, a valued member of the Shakopee City Council, resigned
his office effective August 14, 1986, and his resignation was accepted with regret, and
WHEREAS, as a result of said resignation there exists a vacancy on the Shakopee
City Council for the unexpired term of Councilman Colligan's term of office which would
expire the last day of December, 1987 or until his successor is elected and qualified.
THEREFORE, BE IT RESOLVED BY THE Shakopee City Council in meeting assembled that
it finds that a vacancy does exist in the membership of the Shakopee City Council for
a term ending the last day of December, 1987, or as soon thereafter as successor is
elected and qualified.
Passed in
session of the Shakopee City Council held this
day of , 1986.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Prepared and approved as to form this
8th day of September, 1986.
MEMO TO:
FROM:
RE:
DATE:
l
John K. Anderson, City Administrator
/o d
Judith S. Cox, City CleJ
Apportionment of Special A sessments
September 10, 1986
Introduction & Background:
The attached two resolutions apportion existing special
assessments against newly created parcels. In each case a parcel
of record was split into two parcels.
Recommended Action:
Offer Resolution No. 2618, A Resolution apportioning assessment
among new parcels created as a result of the subdivision of Land
Parcel No. 27-909012-0, and move its adoption.
Offer Resolution No. 2619, A Resolution apportioning assessment
among new parcels created as a result of the subdivision of Land
Parcel No. 27-114-004-0, and move its adoption.
JSC/jb
RESOLUTION NO. 2618
A RESOLUTION APPORTIONING ASSESSMENT AMONG NEW PARCELS CREATED
AS A RESULT OF THE SUBDIVISION OF LAND PARCEL NO. 27-909012-0
WHEREAS, on October 1, 1985 Resolution No. 2451 adopted by
the City Council levied assessments against properties benefitted
by construction of the 1984-5 Valley Park Drive and 12th Avenue
Project, and
WHEREAS, a tract of land benefitted by the said
improvements, known as parcel number 27-909012-0 has been
subdivided into two parcels, and
WHEREAS, it is the desire of the City Council to apportion
the installments remaining unpaid against said tract among the
newly created parcels, and
WHEREAS, the property owners involved have been notified of
this proposed action.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE:
1. That the 1986 payable remaining balance of assessments
to parcel 27-909012-0 is $270,297.71 for the 1984-5
Valley Park Drive and 12th Avenue Project and is hereby
apportioned as follows:
Assessment Parcel Name Legal
Code No. Address Description Amount
60 27-909012-0 Scottland, Inc P/O NE 1/4 244,059.83
5244 Valley Ind.Blvd.So of 9-115-22
UNCD Valley Ind.Park 76.92 acres
60 27-909012-2 Scottland, Inc. 5.95 acres 26,237.88
5244 Valley Inc.Blvd.So. W 494' of
Shakopee NE 1/4 lying
N of CL of 12th
Ave. EX Valley
Pk 3rd 9-115-2
2. That all other parts of Resolution No. 2451 shall
continue in effect.
Adopted in regular session of the City Council of the City
of Shakopee, Minnesota, held this 16th day of September, 1986.
Mayor of the City of Shakopee
RESOLUTION NO. 2619
A RESOLUTION APPORTIONING ASSESSMENT AMONG NEW PARCELS CREATED AS
A RESULT OF THE SUBDIVISION OF LAND PARCEL NO. 27-114-004-0
WHEREAS, on July 22, 1975 Resolution No. 860 adopted by the
City Council levied assessments against properties benefitted by
construction of the 1974-1 Improvement Project, and
WHEREAS, on August 25, 1981 Resolution No. 1891 adopted by
the City Council levied assessments against properties benefitted
by construction of the 1981-1 VIP Interceptor, and
WHEREAS, a tract of
improvements, known as parcel
subdivided into two parcels, and
land benefitted by the said
number 27-114-004-0, has been
WHEREAS, it is the desire of the City Council to apportion
the installments remaining unpaid against said tract among the
newly created parcels, and
WHEREAS, the property owners involved have been notified of
this proposed action.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE:
1.
That the 1986 payable remaining balance of assessments
to parcel 27-114-004-0 is $21.41 for the 1974-1
Improvement Project and is $123.46 for the 1981-1 VIP
Interceptor and are hereby apportioned as follows:
Parcel
Name Legal Amount
No.
Address Description Code 38 Code 55
74-1 Street 81-1 VIP
27-114-004-0
Wesley G. Hukriede P/0 L4B1
1101 Austin Street Hauer's 2nd 10.71 61.73
CD Eugene F. Hauer
2088 Hauer Trail
27-114-004-1
Bruce Novak P/O L4B1 10.71 61.73
1119 Austin Hauer's 2nd
2.
That all 'other parts of Resolution No. 860 shall
continue in effect.,
3.
That all other parts of Resolution No. 1891 shall
continue in effect.
Adopted in adjourned session of the City Council of the City
of Shakopee, Minnesota, held this 16th
day of September, 1986.
�o.
HERO T0: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer]
SUBJECT: Shakopee WMO Commissioner Appointments
DATE: September 5, 1986
INTRODUCTION & BACKGROUND:
The Shakopee Water Management Organization (WMO) is becoming more
active in formulating a 509 Water Management Plan as required by
state law. As this plan comes together, it will certainly effect
drainage proposals within the City.
When the WMO was established this past winter, Mayor Reinke was
appointed Commissioner and Dean Colligan as Alternate
Commissioner for representation from the City. I have been
attending the meetings also.
I feel that it is important that the City be represented at all
meetings and since that is difficult with the existing
appointments, I recommend that I be appointed as Alternate
Commissioner.
RECOMMENDATION:
Adopt Resolution No. 2616, A Resolution Designating Commissioner
and Alternate Commissioner to the Shakopee Basin Watershed.
REQUESTED ACTION:
Offer Resolution No. 2616, A Resolution Designating Commissioner
and Alternate Commissioner to the Shakopee Basin Watershed and
move its adoption.
KA/pmp
WMO
RESOLUTION NO. 2616
A RESOLUTION DESIGNATING COMMISSIONER
AND ALTERNATE COMMISSIONER TO THE
SHAKOPEE BASIN WATERSHED
WHEREAS, the Shakopee Basin Watershed has been established
by Joint Powers Agreement pursuant to Minnesota Statutes 1982
471.59 and 473.8/5, and
WHEREAS, the City of Shakopee is to appoint a Commissioner
to the Board of Commissioners of the Shakopee Basin Watershed,
HOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS:
Eldon Reinke, is hereby designated to serve as Commissioner
to the Shakopee Basin Watershed and Ken Ashfeld is to.serve as.
Alternate Commissioner to the Shakopee Basin Watershed until
their successors are appointed.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
1986.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1986.
City Attorney
C10111��
TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: 1985 Budget Amendment Resolution No. 2614
DATE: September 11, 1986
Introduction
Council has taken action on or approved of many items since the first of the
year that impact on the 1986 Budget. The attached Resolution implements those
changes and other items as detailed below.
Background
The changes are;
Council
Sound system
01-4511-111-11
4,335
Council
Staffing study
01-4310-111-11
25,375
Park
Storm drainage bills
01-4370-621-62
7,500
Park
Tennis court resurface
01-4215-626-62
5,305
Park
Picnic tables held over
01-4210-621-62
3,510
Inspection
Prof. Services
01-4310-331-33
9,000
Inspection
Temp. salaries
01-4130-333-33
2,700
Inspection
Overtime
01-4112-331-33
2,800
Inspection
FT Salaries
01-4100-333-33
12,000
Inspection
PERA
01-4140-333-33
510
Inspection
FICA
01-4141-333-33
860
Inspection
Health & Life
01-4150-333-33
800
Inspection
Computer (from Police)
01-4511-331-33
(3,800)
Police
Temp salaries
01-4130-311-31
2,880
Police
Remodeling carry over
01-4230-311-31
3,760
Police
FT Salaries
01-4100-312-31
11,000
Police
PERA
01-4140-312-31
1,320
Police
Computer
01-4511-311-31
3,800
Shop
Door replace. carry over
01-4320-441-44
8,545
Fire
Door replace. carry over
01-4230-321-32
5,480
Fire
Rescue truck 11 ti
01-4511-321-32
125,000
Govt. Bldg
City Hall remodel
01-4230-181-18
17,100
Comm. Dev.
Track PUD study
01-4310-171-17
41,225
Comm. Dev.
Wishing Well study
01-4310-171-17
3,000
Park Reserve Stans Park tennis court
13-4519-000-00
14,235
The staffing study and the track PUD study are funded by drawing down on fund
balance in the General Fund, which I believe was the intent of Council. The
other items in the General Fund are funded by contingency or increased revenue
estimates. The tennis court resurfacing for Stans Park is a carry over from
the 1985 Budget and is funded by an increase in park fees in the Park Reserve
Fund.
Action Requested
Adopt Resolution No. 2614
Resolution Number 2614
A Resolution amending Resolution Number 2457 adopting the 1986 Budget.
WHEREAS, the Shakopee City Council did pass Resolution No. 2457 adopting
the 1986 Budget, and
WHEREAS, subsequent events and circumstances make it desirable to amend
said budget,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shakopee, Minnesota, that the 1986 Budget is hereby amended as follows;
General Fund
$40,000
Mechanical Permits
4,000
Council
Supplies &
Services
$25,375
Plan Checks
Capital
Transfers - Capital Equipment
4,335
Clerk
Supplies &
Services
450
Community Dev.
Supplies &
Services
44,225
Government Bldg.
Supplies &
Services
17,100
Police
Personnel
15,200
Supplies &
Services
3,760
Capital
3,800
Fire .Supplies
&
Services
5,480
Capital
125,000
Inspection
Personnel
16,970.
Supplies &
Services
9,000
Capital
(3,800)
Shop
Supplies &
Services
8,545
Park
Supplies &
Services
16,315
Unallocated
Contingency
(18.155)
273,600
Park Reserve Fund
Stans Tennis Courts
14,235
Total
Expenditures Increases
287,835
General Fund
Building Permits
$40,000
Mechanical Permits
4,000
Electrical Permits
3,000
Plumbing Permits
11,000
Plan Checks
24,000
Transfers - Capital Equipment
125.000
207,000
General Fund balance
.. N .We
Park Reserve Fund - park fees 14.235
Total source of funds 287,835
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 1986.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this _
day of , 1986.
City Attorney
/1 4
TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Budget Information
DATE: September 15, 1986
Introduction & Background
Staff has researched ways to use tax increment monies to reduce the tax
burden on the General Fund for 1987. Below are listed the ideas that reviewed.
1. Supplant tax levies for past improvement projects.
2. Lobbying for transportation issues.
3. Expenditures for public buildings.
4. Expenditures for equipment.
5. Expenditures for services such as ambulance service.
6. Pavement preservation within project area.
The above ideas were discussed with staff, Springsted and O'Conner
Hannen and determined to be inappropiate uses of TIF funds. The below listed
items were determined to acceptable. It was noted that the HRA should be the
body to order the expenditure if TIF funds rather than the City (i.e. RTD
study).
1. Track district planning study.
2. Share of general staff costs.
A. Finance
B. Administration
C. Community Development
D. ICC promotions
E. HRA
The share of staff costs would be a policy change for charging costs to
TIF. Part of the reason that this type of charge was not made prior to this is
that funds were not available previously due to committments to debt service.
Another idea raised at the meeting was for the utility funds to make a
contribution to the General Fund. Currently, direct costs are charged to the
Storm and Sanitary utility funds. The contribution would therefore be an
administration charge or just a plain contribution.
The costs that apparently could be recovered are the planning study and the
share of staff costs as shown below.
1979-86 1987
Administration 5% of costs 35,865 5,140
Finance 3% of costs 28,925 5,840
Community Development 45% 183,365 56,615
ICC promotions 8,000
RTD Study 41.000 Total
General Fund 289,155 75,595 364,750
HRA 80% 147,595 31,985 179,580
The effort to keep the mill rate down to an estimated 17.4 mills (1986
rate) means a dollar levy of about $1,306,000 (the 1985/86 levy was $1,489,535).
Assuming that all special levies except debt service and the "third year" of the
commercial/industrial levy (to preserve the growth in levy limit base) are
cancelled, the levy remaining is $145,665 less than the levy limit. The City
has made full use the levy under the limit in recent years in order to try to
avoid being restricted to a smaller levy limit in future years due to
legislative changes to the levy limit base.
The TIF funds needed to balance the 1987 Budget as it stands for the first
draft amount to $340,882 as shown below. Staff has developed some rational for
transferring $364,750 into the General Fund in 1986 and or 1987, as funds are
available. It should be noted that most of the $364,750 is for prior years and
only $75,595 is attributable to 1987. The City should be cautious about
becoming dependent on this as a steady source of revenue.
Draft Est. mills @ 17.4
Total levy
1,634,706
1,306,000
Less Uncollectable
65,064
52,240
Less Debt Service
126.390
126.390
subtotal
1,443,252
1,127,370
Less Fiscal Disparities
95,000
95,000
Less Homestead Credit
180.000
180.000
net General Fund taxes
1,168,252
852,370
Difference needed from TIF
315,882
add for storm bills
10,000
add for transportation lobbying
10,000
add police officer not in budget
25.000
Total needed
360,882
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer_
SUBJECT: Fourth Avenue Reconstruction Project
Scott County Assessment
DATE: September 16, 1986
INTRODUCTION:
The proposed assessment role for the Fourth Avenue Project from
Fillmore Street to Scott Street has been prepared. Included on
that assessment role are the properties of Scott County with a
total assessment of $11,641.75. Scott County's administrative
staff has indicated to the City that they feel the assessment is
not fair due to their contribution to the project since it is a
County State -Aid Highway.
BACKGROUND:
Since five blocks of this seven block project is a County State
Aid Highway, Scott County is responsible for a major portion of
the cost for these five blocks based upon a cost participation
policy. The County's share of the cost of this project is
$219,964.14 as spelled out in an accompanying agreement. Scott
County argues that the $11,641.75 assessment is satisfied by the
$219,964.14 cost participation. They contend that they are being
charged for the same improvements twice. They further stated
that approximately 75% of their cost participation is by an ad
valorem levy and that only 25% is from their state -aid allotment.
The $11 ,641 .75 assessment was derived from the City's street
rehabilitation assessment policy, whereas, 25% of the project
cost is assessed irregardless of outside funding such as County
State -Aid, County Aid, Municipal State -Aid, TSF, etc. It is the
policy of the City that outside funding sources reduce the City
cost on a project and not the 257a assessment. In some cases
where the total of outside funding is in excess of the 75% City
cost, the incremental difference is pooled, thereby, reducing the
levy requirement of future projects. This provides for an
equitable assessment policy such that all properties are assessed
25% irregardless if that property is on a local route or a state
aid route.
Basically, the County argument is contrary to our assessment
policy. A complimentary argument would be; since the County aid
has reduced the City share of the project cost, the County should
only be assessed for that portion of the City share cost based
upon their amount of the total abutting front footage. Under
this method of calculating the assessments, the County assessment
Fourth Avenue Reconstruction
September 16, 1986
Page 2
would be $7,062.20 in lieu of the proposed $11,641.75. County
staff has indicated that this method would also be objectionable
to the County Board.
Alternatives:
1. Assess the County property as proposed in the assessment
role at $11,641.75 based upon City policy.
2. Assess the County property at $7,062.20 based upon a cost
sharing of all benefited properties of the City cost only.
3. Consider the County aid of $219,964.14 as the County's
contribution to the project and assess no further cost.
This does not constitute a waiver of assessment but simply
that the assessment be included in their portion of County
aid. Basically, the County is still assessed for $11,641.75
and the amount of County aid is reduced by $11,641.75.
RECOMMENDATIONS:
Scott County is very adamant regarding their position and it
seems in the best interest of the City to consider future
projects with County aid in receiving their argument. In
consideration of this and since at least 20% of the project is
being assessed as required by state law, staff recommends
Alternative 3.
REQUESTED ACTION:
Move to direct staff to include Scott County's assessment for the
1986-3 Fourth Avenue Reconstruction Project in their County aid
to the project, amounting to $219,964.14.
KA/pmp
COUNTY
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer V
SUBJECT: 4th Avenue Reconstruction Project
Cooperative Agreement
DATE: September 15, 1986
INTRODUCTION & BACKGROUND:
The Fourth Avenue Reconstruction Project is being funded bbyd
County State -Aid, Municipal State -Aid, Special Assessments,
Valorem Taxes, Sanitary Sewer Fund, Storm Sewer Fund, and
Shakopee Public Utilities.
The attached agreement Number 8605 between the City and Scott
County secures the County State Aid portion of the project
funding. This is a standard agreement of cost sharing used on all
projects in municipalities in Scott County. The amount funded by
Scott County by this agreement is as follows:
Construction Cost $194,658.54
Preliminary Engineering $ 15,572.68
Construction Engineering $
TOTAL COST TO SCOTT COUNTY $219,964.14
REQUESTED ACTION:
Move to authorize the appropriate City Officials to enter into
Agreement No. 8605 between Scott County and the City of Shakopee
for the County State -Aid cost sharing of the 1986-1 Fourth Avenue
Reconstruction Project.
Ka/pmp
AGREE
I I C"',
Agreement No. 8605
State Aid Project No. 70-616-13
CSAH 16
City of Shakopee
County of Scott
CONSTRUCTION COOPERATIVE AGREEMENT
THIS AGREEMENT, Made and entered into this day of , 19_, by
and between the County of Scott, a body politic and corporate under the
laws of the State of Minnesota, hereinafter referred to as the "County"
and the City of Shakopee, a body politic and corporate under the laws of
the State of Minnesota, hereinafter referred to as the "City".
WITNESSETH:
WHEREAS, The County and the City have been negotiating to bring about
the improvement of that portion of County State Aid Highway No. 16 from
Fillmore Street to Fuller Street (Engineer's Stations 0+00 to 18+99) as
shown on the City Engineer's plans for State Aid Project No. 70-616-13,
which improvement contemplates and includes grading, drainage, bituminous
base, bituminous surfacing, landscaping and other related improvements;
and
WHEREAS, The above described project lies within the corporate limits
of the City, and
- 1 -
Agreement No. 8605
WHEREAS, The City Engineer has heretofore prepared an engineer's
estimate of quantities and unit prices of material and labor for the above
described project and an estimate of the total cost (Actual Bid Price) for
contract work in the sum of Two Hundred Fifty Four Thousand, One Hundred
Twenty Eight Dollars and Eleven Cents ($254,128.11).
A copy of said estimate (marked Exhibit "A") is attached hereto and by
this reference made a part hereof; and
WHEREAS, It is contemplated that said work be carried out by the
parties hereto under the provisions of M.S. Sec. 162.17, Subd. 1.
NOW, THEREFORE, IT IS HEREBY AGREED:
I
The City or its agents have advertised for bids for the work and
construction of the aforesaid Project No. 70-616-13, received and opened
bids pursuant to said advertisement and entered into a contract with the
successful bidder at the unit prices specified in the bid of such bidder,
according to law in such case provided for cities. The contract is in
form and includes the plans and specifications prepared by the City or its
agents, which said plans and specifications are by this reference made a
part hereof.
- 2 -
Agreement No. 8605
II
The City shall administer the contract and inspect the construction of
the contract work contemplated herewith. The County Engineer shall
cooperate with the City Engineer and his staff at their request to the
extent necessary, but shall have no other responsibility for the
supervision of the work.
III
The County shall reimburse the City for its share in the construction
cost of the contract work for said project and the total final contract
construction cost shall be apportioned as set forth in the Division of
Cost Summary in said Exhibit "A" attached hereto. It is further agreed
that the Engineer's Estimate referred to on Page 1 of this agreement is an
estimate of the construction cost for the contract work on said project
and that the unit prices set forth in the contract with the successful
bidder and the final quantities as measured by the Engineer shall govern
in computing the total final contract construction cost for apportioning
the cost of said project according to the provisions of this paragraph.
IV
In addition to payment of the County's proportionate share of the
contract construction cost, the County and the City further agree to
- 3 -
Agreement No. 8605
participate in the Preliminary Engineering, which includes all costs of
planning, design and preparation of plans and specifications, in an amount
of eight percent (8%) of the cost of construction. The County and City
further agree to participate in the construction engineering, which
includes the complete staking, inspection and supervision of the
construction, in an amount of five percent (5%) of the final contract
amount. Participation of engineering costs by the County shall be the
same percentage as the total construction participation.
The cost of the items in which the City shall participate shall be
based on the unit prices in the contract and the final construction
quantities as determined by the Project Engineer in charge.
The County and the City shall participate in the cost of the storm
sewer construction as per recommendation of the Hydraulics Engineer of the
Minnesota Highway Department and the Scott County Highway Department's
proposed "Policies for Cost Participation with Municipalities."
V
The County shall, based on the contract price, deposit with the
Shakopee City Finance Director ninety percent (90%) of the estimated
County's share of the construction and engineering costs as partial
payment within thirty (30) days after award of contract and execution of
this Agreement, whichever is later.
- 4 -
Agreement No. 8605
The remaining amount of the County's share of construction and
engineering costs of this project shall be paid to the City upon
completion of the project and submittal to the County of the City's final,
itemized, statement of the project costs.
In the event the partial payment exceeds the County's share of these
final costs, such overpayment shall be returned to the County by the City.
VI
The City Engineer shall prepare monthly progress reports as provided
in the specifications. A copy of these reports shall be furnished to the
County upon request.
VII
All records kept by the City and the County with respect to this
project shall be subject to examination by the representatives of each
party hereto.
VIII
The County reserves the right not to issue any permits for a period of
five (5) years after completion of the project for any service cuts in the
roadway surfacing of the County Highway included in this project for any
installation of underground utilities which would be considered as new
- 5 -
Agreement No. 8605
work; service cuts shall be allowed for the maintenance and repair of any
existing underground utilities.
IX
The County shall, at its own expense, remove and replace all County
owned signs that are within the construction limits of this project.
X
Neither the County, its officers, agents or employees, either in their
individual or official capacity, shall be responsible or liable in any
manner to the City for any claim, demand, action or cause of action of any
kind or character arising out of, allegedly arising out of or by reason of
the performance, negligent performance or nonperformance of the
hereinbefore described maintenance, restoration, repair or replacement
work by the City, or arising out of the negligence of any contractor under
any contract let by the City for the performance of said work; and the
City agrees to defend, save and keep said County, its officers, agents and
employees harmless from all claims, demands, actions or causes of action
arising out of negligent performance by the City, its officers, agents or
employees.
Agreement No. 8605
XI
It is further agreed that neither the City, its officers, agents or
employees, either in their individual or official capacity, shall be
responsible or liable in any manner to the County for any claim, demand,
action or cause of action of any kind or character arising out of,
allegedly arising out of or by reason of the performance, negligent
performance or nonperformance of the hereinbefore described maintenance,
restoration, repair or replacement work by the County, or arising out of
the negligence of any contractor under any contract let by the County for
the performance of said work; and the County agrees to defend, save and
keep said City, its officers, agents and employees harmless from all
claims, demands, actions or causes of action arising out of negligent
performance by the County, its officers, agents or employees.
XII
It is further agreed that each party to this agreement shall not be
responsible or liable to the other or to any other person whomsoever for
any claims, damages, actions, or causes of actions of any kind or
character arising out of, allegedly arising out of or by reason of the
performance, negligent performance or nonperformance of any work or part
hereof by the other as provided herein; and each party further agrees to
defend at its sole cost and expense any action or proceeding commenced for
the purpose of asserting any claim of whatsoever character arising in
connection with or by virtue of performance of its own work as provided
herein.
- 7 -
Agreement No. 8605
XIII
It is further agreed that any and all employees of the County and all
other persons engaged by the County in the performance of any work or
services required or provided herein to be performed by the County shall
not be considered employees, agents or independent contractors of the
City, and that any and all claims that may or might arise under the
Worker's Compensation Act or the Unemployment Compensation Act of the
State of Minnesota on behalf of said County employees while so engaged and
any and all claims made by any third parties as a consequence of any act
or omission on the part of said County employees while so engaged in any
of the work or services provided to be rendered herein shall be the sole
responsibility of the County shall in no way be the obligation or
responsibility of the City.
Any and all employees of the City and all other persons engaged by the
City in the performance of any work or services required or provided for
herein to be performed by the City shall not be considered employees,
agents or independent contractors of the County, and that any and all
claims that may or might arise under the Worker's Compensation Act or the
Unemployment Compensation Act of the State of Minnesota on behalf of said
City employees while so engaged and any and all claims made by any third
parties as a consequence of any act or omission on the part of said City
employees while so engaged in any of the work or services provided to be
rendered herein shall be the sole responsibility of the City and shall in
no way be the obligation or responsibility of the County.
Agreement No. 8605
XIV
The provisions of M.S. 181.59 and of any applicable local ordinance
relating to Civil Rights and discrimination and the affirmative action
policy statement of Scott County shall be considered a part of this
agreement as though fully set forth herein.
Agreement No. 8605
State Aid Project No. 70-616-13
CSAH 16
City of Shakopee
County of Scott
IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to
be executed by their respective duly authorized officers as of the day and
year first above written.
(SEAL)
ATTEST:
By
County Administrator
Date
CITY OF SHAKOPEE
By
Mayor
Date
And
City Administrator
Date
COUNTY OF SCOTT
By
Chairman of Its County Board
Date
Upon proper execution, this agreement
will be legally valid and binding.
By
County Attorney
Date
APPROVED AS TO EXECUTION:
By.
county Attorney
Date
RECOMMENDED FOR APPROVAL:
By
County Engineer
Date
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LAW OFFICES
KRASS & MO` -R- E
CHARTERED
Phillip R. Krass
Dennis L. Monroe
Barry K. Meyer
Trevor R. Walsten
Elizabeth B. McLaughlin
Bryan Wm. Huber
Susan L. Estill
Diane M. Carlson
Kent A. Carlson, C.P.A.
September 16, 1986
Mr. John Anderson
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: City of Shakopee v. Hardrives
Our File No. 5-1373-153
Dear John:
Marschall Road Business Center
327 Marschall Road
P.O. Box 216
Shakopee, Minnesota 55379
Telephone 445-5080
This correspondence will confirm our telephone conversation of
Tuesday, September 16, 1986 in which I indicated to you the need for the
procurement of expert engineering testimony in the trial of the above
matter. As you know, trial is set for Thursday, October 2, 1986.
As you know, the reason the City of Shakopee is suing Hardrives is
because the bituminous material provided by Hardrives in 1982 raveled and
failed to conform to contract specifications and requirements. In order to
sustain our burden of proof in this trial, we must procure the services of
an expert engineer. The services of an expert engineer involve both time
for preparing for court as well as actual in court testimony.
In an attempt to locate an appropriate bituminous engineer, I have
had considerable contact with the Minnesota Department of Transportation.
Three bituminous engineers employed by MnDOT have declined to offer any
services to the City of Shakopee as expert witnesses in this matter. I
believe that the reason MnDOT engineers will not testify on our behalf as
experts is because of the close relationship which exists in this area
between large bituminous contractors and the Department of Transportation
engineers.
Independent expert engineering firms such as Braun Engineering may
also be available as expert witnesses in our case. Braun Engineering
charges $100.00 per hour, with a four hour minimum, for courtroom
testimony. The charge for time preparing for court appearances is $85.00
per hour.
In addition, I have contacted Bo Spurrier to determine whether he
would be available to testify as an expert witness in this matter. Bo
Mr. John Anderson
Page -2-
September 16, 1986
indicates that his rates for expert witness testimony is $50.00 per hour,
with a four hour minimum, for court testimony. The charge for time
preparing for court appearances is $50.00 per hour.
As you know, the City may compel Bo Spurrier to testify under
subpoena concerning his past recollection of facts relating to the bidding,
specifications, construction and inspection of the 1982 pavement
preservation and rehabilitation project. However, if the City of Shakopee
wishes to have Bo Spurrier testify as to his expert opinion concerning
these matters, we are required to pay his usual and standard expert witness
fees.
My recommendation is that the City of Shakopee engage Bo Spurrier
as an expert witness to testify at the trial of this matter. The reason
for my recommendation is that (1) the City will effect a cost savings in
pre-trial preparation due to Bo's familiarity with the project, and (2) the
City will effect a further savings in expert witness fees due to the fact
that Bo will testify at a rate less than other engineers such as those
available from Braun Engineering.
Council action required would be to authorize my office to employ
Bo Spurrier as an expert witness at the rate which I have indicated. I
believe that all trial preparation which Bo engages in must be paid for as
preparation for expert opinion because he is not otherwise required under
subpoena to prepare for court testimony at all. With respect to court
testimony, I will attempt to come to an understanding with Bo concerning
the amount of non -expert testimony which will be required from him, and
which should not be paid for at expert witness fee rates. Mr. Spurrier has
indicated a willingness to come to some arrangement in that regard.
I believe that Council action on this matter tonight is imperative
due to the impending trial date. Thank you.
Ve truly yours,
KRASS� MONROE CHARTERED
Trevor R.Wa`lsten
TRW:mj