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09/09/1986
TENTATIVE AGENDA ADJ .REG.SESSION SHAK.OPEE , MINNESOTA SEPTEMBER 9 , 1986 Mayor Reinke presiding 1] Roll Call at 8 :00 P .M. - after the polls close 2] Recess for an Executive Session to discuss pending litigation 3] Reconvene 4] Appeal by Larry Norring of Board of Adjustment and Appeals Decision, which was tabled September 2nd 5] Budget Worksession 61 Other Business: 7] Adjourn to Tuesday, September 16, 1986 at 7 :00 P.M. John K. Anderson City Administrator MEMO TO: John K. Anderson, City Administrator FROM: Judi Simac, City Planner RE: Appeal by Larry Norring of Board of Adjustment and Appeals Decision DATE: September 4 , 1986 Introduction• At their September 2 , 1986 meeting the City Council took the following actions: 1) Approved a motion to reconsider variance resolution of the , City Council No. CC-467; 2) Table action on the Norring variance request to September 9th. Background• Action on the variance request was tabled in order for further research to be done on the protective covenants of Mn Valley 3rd Addition. The covenants were filed on February 1, 1979. They are valid until March 1, 1999 . Although the covenants refer to Mn Valley 2nd Addn. throughout, the City Attorney has opined that since they were accepted by the County Recorder for Mn Valley 3rd Addn. , they are valid. Attached is a copy of the portion of the covenants which apply to the issue: can a detached garage be constructed upon the lot? The covenants require construction of a single family residence and a private attached garage. No boats may be stored outdoors. The covenants do allow for the construction of decorative gazebos, storage sheds to match the house, bird houses or structures of similar nature. All garages must be attached two car garages. The covenants raise two questions 1. Can a storage shed be considered the same as a detached garage? 2. Can the attached garage provide more space than for two cars? Obviously since the covenants provide for a variance fot one car garages the intent is to require at least 'two car garages. t Recommendation: Staff interpretation of the covenants is that a storage shed at a small scale may be constructed, but not a detached garage. Although two-car garages are required, three car garages are not prohibited. Action Requested: Offer Variance Resolution No. CC-467 a resolution granting a foot variance from the required 40 foot setback upon Lot 10, B 2, Minnesota Valley 3rd Addition, and move for its adoption subject to the condition that: 1. The applicant must record a variance hold harmless agreement prior to issuance of a building permit. Attachment tw t DECLARATION OF PROTECTIVE COVENANTS THIS DECLARATION is made this - day of I 1979, by Renden Development, a Minnesota Partnership, hereinafter ref rred to as "Declarant," `- WITNESSETH, THAT WHEREAS, the Declarant is the owner of real property situated in the County of Scott, State of MinneQota, platted as Minnesota Valley 2,id Addition, in the City of Shakopee; and WHEREAS, Declarant desires to impose and subject-all the lots in said addition to the following conditions, restrictions, reservations and covenants, which conditions, restrictions, reservations and covenants are for the benefit of every lot in said addition, and shall operate as equit- able restrictions or easements passing with the conveyance of ever lot in_ y _ said Addition, and shall apply to and bind every successor in interest of any of the lots conveyed by the Declarant that are imposed upon said premises as servitude in favor of said Addition and every lot therein, NOW, THEREFORE, Declarant hereby agrees that the conveyance of.all.the _ lots in said Addition shall be made subject to the following conditions, restrictions, reservations and covenants for the benefit of the Declarant and the present and future owners of said lots,- a-- follows: 1. All platted lots in said Addition are hereby designated -"Residence r- Lots" and no lot shall be improved or used or occupied, either wholly or = partly, for any commercial, business, industrial; professional or multi '---'--- family dwelling purposes, or for any use other than a private one—family residence, and a private at garage, provided, however, that the Architectural Review Committee created hereinafter may approve lots for_ duplex construction. Such dwelling shall not be more than two stories - -=` height and shall contain not less than 960 square feet in floor area exclusive of any open porches or attached garage -and in the case of a _ residence of -two stories, a ground floor area exclusive of proches and garage shall be at least 800 feet; except, if the dwelling to be constructed — includes a "tuck-under garage" Declarant,. in its discretion, may -require _— � _the.. living area of the ground floor to cor, - q '� — -- leasst f 080 uare-feet.- The exterior of any structure shall be entirely finished and erected within one year from the date construction thereof is begun, and neither roofing paper or building papers shall constitute a finished exterior. 2. Prior to commencement of construction and site grading, all plans and specifications of any structure to be erected on any of the lots in said addition and site grading plans shall be submitted to an Architectural Review Committee consisting of such individuals as may be selected by Declarant. Said plans and specifications shall include elevations and the grade thereof, with the proposed exterior design, color scheme for said residence, and structures. Approval of said plans and specifications shall be given in writing, but such approval shall not _ be arbitrarily withheld or delayed, it being the intention hereof that the Declarant is to exercise its privilege of granting or withholding such apAroval for the purpose of maintaining a high-class restricted residential r -- district free-from objectionable or value destroying features in said Addition. Provided, however, that nothing contained in this agreement shall - be construed to allow the construction or instailat�on of double wide mobile homes, prefabricated! factory built or modular homes The Architectural s .tK. Review Cortmttte"- ha W have the right- to-enter-upon the premises at all - - reasohable times fore — purposes�- of determining whether such approved plans.-- specifications, elevations, plat plans, exterior design and color scheme as above described are being or—have been �complied with, No change or altera- tions in the exterior design of any building or--structure v , _ after the original �constructioa thereof shall be made unless written approval thereof has been - .- 91vin b -thy _ ._ Y Architectural Reyiew Committee.::.:~ — 3 No boats Portable campers, or_ arty other thing shall be stored — outside of the structure_Tocated on the - premises. -_- - - _ 4 No Tand.insaid add#tzon-shall- Oi olds -mort=gaged, 'teased—or otherwise encumbered or conveyed �nsize and area of less than one- d -- l o . — -- =- _ - -- _ -- _ No trailer, basement, shack; fent,--garageor'temp- structure may be used as a residence',"either_ temporarti` � _ Perinaner�tiy"". Ho" ire--r _1S`�-�z kirte: fencin_q--shalUbe-used aniahy�gn- :_ hir sfricti - �• -_ -- — on,=-_however;=doe'snoj= Prevent___ — - - --- _._-�-._.r_�__acs-•__- .._ _ -- ... _ the construction of decorative gazeboes, storage sheds with an exterior finish which is wood framed and finished to match the house, bird houses, or structures of similar nature. 6. All garages shall be attached two-car garages, except, that in the event the plans and specifications indicate that the attachment of two-car garages would result in violation of the covenants herein contained, or in cases where the size of the living area of the dwelling is such that by reason of the narrowness, shallowness, shape or exceptional topography; of the lot or any other extraordinary or exceptional conditions exist"the_ requirement of a two-car garage would cause peculiar or practical diffi "` cul ties or undue hardship upon the owner of the lot, the ArchftecturaT�'` Review Committee shall grant a variance from iaid-'re-stricil on-to:tbeektentP- j that a single attached garage may be constructed-- _-_ - 7.- Miscellaneous Restrictions (a) All lawn areas must be either_ seeded or_sodded-writhir no-- -. - -- twe ve months of commencement of construction;- soder io gil,�^�`�"� • sand or ravel shall be sold or removed from said premises = ' except for the purpose of excavating for the constructisa D 1, alteration of the premises or for_the_proper=gradingrthereof.. � All earth mound buffers will be-maintained bjr. e` ; thndtyidua_ . . property owners -e ua _ _ _._- (b) All driveways are con's idered__as.being- part-of-tht- -- - -- construction of the dwelling and must be constructed-of _ either concrete or bituminous-surfacing or of materials _ - - - similar in nature of consistency. ` Y (c) Kitchen and bathroom plumbing shall be immediately installed during the original construction-of_:said.premi'ses �« All dwellings must be equipped.:witii--and include-complete = modern sanitary facilities and be connected-to municipal r ZN sanitary sewer and water supply. (d) No tank for the storage of..fuel shall be maintained. � -_— _ - upon the surface of the ground. (e) No animals or,livestock oro - �- -g- - poultry other tharr domestic pets shall be kept or allowed to be kept _upon said premfses. ( ) No shedding poplars, box Elders, cottonwood or other = - objectionabletrees. or shrubbery-shall-be planted on lot. _ _ -arty - � - (g) No garbage, refuse or. refuse receptacles-shall be placed or left on any lot so as to be exposed to view or 4 - - �- become a nuisance. (h) No radio or television antennas shall be-constructed- 0 e_constructed - - on_any_-.lot-or.upon any_houses-in,said--Addition.__ MEMO TO: Shakopee Board of Adjustment and Appeals FROM: Judi Simac, City Planner DATE: July 31, 1986 APPLICANT: Larry Norring LOCATION: Lot 10 , B 2 , Minnesota Valley 3rd; NW corner of 13th Ave. & Tyler ZONING: R-2 Urban Residential LAND USE: Vacant Residential Lot APPLICABLE REGULATIONS: Section 11. 03 , Subd. 11; Section 11. 26 , Subd. 5 ; Section 11. 03 , Subd. 7 , E FINDINGS REQUIRED: Section 11. 04 , Subd. 5 SURROUNDING LAND USES: Single Family Homes PUBLIC UTILITIES: Sanitary Sewer and Water Available PROPOSAL: The applicant is requesting a twelve foot variance from the 40 foot required front yard setback in order to construct a single family home. CONSIDERATIONS: 1. Section 11. 03 , Subd. 7 , E requires lots. which abut on more than one street to provide the required front yard along every street. The required front yard in the R-2 is 30 feet. f 2. Section 11. 03 , Subd. 11 requires a 40 foot front yard setback for lots abutting a collector street. 13th Avenue is a collector street, however it was platted with an 80 i foot right-of-way, the normal width for collector streets. At the present time only 36 feet is constructed for roadway. Approximately 21.5 feet exists between the curb and lot line, for additional r-o-w, however the City Engineer stated it will not be necessary. 3. The applicant has indicated his hardships as: i 4 A. The existing homes have been built with 30 ft. setbacks from 13th Avenue. B. In order to obtain most desirable solar access the house must be located facing east to Tyler. C. Location of the house with variance will cause no line of sight obstruction for traffic. D. Location of the house on site as proposed is most efficient use of land, allows for a "back yard" area. 4. Staff has researched the location of the existing houses along 13th Avenue; all have 30 foot setbacks. 5. The proposed lot is the last remaining lot in the plat, which abuts 13th Avenue, available for development. f F Recommendation: Staff recommends approval of the variance based upon the following findings - 1. indings :1. The variance will not be materially detrimental to the purpose of the zoning chapter or to property in the same zone. The additional r-o-w for 13th Ave. to be constructed as a collector street has been proviaed in the platting process. Other properties in the vicinity will not be affected by the additional 2 foot variance from 30 ' lot line requirement. 2. The variance requested is the minimum variance which would alleviate the hardship. 3 . Literal interpretation of the zoning code language would deprive the applicant of rights commonly enjoyed by properties in the same area. Action Reauested: Offer Variance Resolution No. 467 which allows a 12 foot variance for the required 40 foot setback along l3th Avenue, and move for its adoption subject to the following condition: 1. Applicant must record a variance hold harmless agreement prior to issuance of a Building Permit. I t i i I t� I i IN r) f .v 1 CN, r'�► W } U v! CrCD ►v � t t � t p 1 ' 1 i r ii F 1 _ ,l - ai _ 27 1- 0 ^-- DLA►1 DN y IN A - i_X TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: 1987 Budget Information DATE: September 5, 1986 Below are listed the follow up items from the 8-26-86 budget worksession. 1) The Police Dept budget detail sheet is attached to show the changes from last year (1986) . 2) Council budget total is $600 less than 1986. There are several changes is amounts but the biggest change was in the miscellaneous object code. This had 1984 expenditures of $144 and 1985 was $898. The budget for 1986 is $2,300 and the 1987 budget is at $1,100. Council can restore the $600 to this category if they desire. 3) The HRA budget shows a third of a mill based on taxable assessed value of $86,000,000. If the taxable value drops to $76,000,000, the amounts would be $21,580 for tax revenue and $4,420 for intergovernmental. This is a decrease of $3,000 in revenue for the HRA. The HRA may chose to not levy for 1987 and draw down on fund balance. This would decrease the total mill rate for the city but will not decrease the "City" mill rate because the HRA is a separate body. Also, similar to the City's levy limit, the Legislature could change the law next year do something to restrict the HRA taxing power based on the 1987 levy. The HRA was caught on that once before. 4) Park Department budget should be increased by $10,000 to allow for storm drainage bills not anticiapted in the dept. request. 5) Total possible tax increase shown on page II, paragragh 1 under Revenue Assumption as $634,000 should be $457,000. This is with all debt service and special levies. HRA is not included. 6) Hiawatha Park improvements are shown on the current budget cycle update as playground equipment update. There is no mention of basketball court improvements. George Muenchow reports that the basketball association is planning to renovate and expand the court at their expense. 7) Engineering has the 13th Ave location study. They plan to meet with developers this winter (when developers have time) to discuss the study. 8) The City pays 75% of $5.70 per pay period for Public Works uniforms. This is about $1,225 per year. Marilyn has not heard anything about a price increase from the vendor for next year. The $5.70 represents a "standard" uniform set. 9) The average health and life insurance premium for the 33 emloyess with family coverage is $215 per month. The City contributes $215 per month. The average health and life insurance premium for the 20 employees with single coverage is about $70 per month. The City contributes the premium cost ($70) (1) plus $65 per month for those employees. 10) The budget contains an allowance for up to a 4.5% wage adjustment for next year. Reducing that down to 3% would save about $20,500 in wages across all departments and funds. The City is already committed to a 4.5% increase for the police officers and sergeants. An article in the 8-29-86 issue of the Star and Tribune reported that the average pay raise for 1985 was 4.5%, the increase in Minnesota averaged 4.3% and that government (state, federal and local) pay went up 5.3%. The increase for City employees was 4.5% for 1986 and 5.0% for 1985. 11) The special levy for increased commercial/industrial development is based on the increased assessed value of a parcel after a permit is taken out. The levy is for permits taken out over the past three years. As the oldest year drops off, one half of the special levy based on permits for that year gets folded into the levy limit base. If the City does not use that special levy, it loses that growth in the levy limit base. There is a commercial/industrial special levy of $204,249 possible but $6,173 is already cancelled in the proposed budget for next year. All other special levies except for debt service are cancelled in the proposal. The commercial/industrial special levy for the oldest year would be $15,035 and half of that ($7,518) would be folded into the levy limit base for next year if the levy is used. The commercial/industrial levy for the second oldest year is a maximum of $184,331 and one half of that ($92,165) would be folded in in 1988. The commerc ial\indus trial levy maximum this past year is $4,882 and one half of that ($2,441) would be folded into the base in 1989. 12) Attached is information on the use of the track admission fee. 13) Attached is information on staffing for the Police Department. 14) Fiscal advisors and bond counsel have reported that we can not "pass through" part of the track increment for 86/87. The City could "pass through" part of the increment if the trustee had funds on hand that constituted a surplus for debt service needs. Since this is the first year, naturally there is no surplus on hand. This could be done for 87/88 with the surplus then on hand. Council could use some other funds (such as General Fund balance instead of transferring it to the CIF) to reduce the levy on a one time basis and plan on "passing through" some of the increment in future years to keep the mill rate down. This does not provide additional taxable assessed value or prevent the reduction in taxable assessed value for the other jurisdictions for 1987. 15) The interest earned on tax increments hold in the trust account at the City is to be treated the same as the increment taxes themselves. Therefore, it is not available for transfer to the HRA or City general funds. This is our bond counsel's opinion. A 16) Attached is the mill rate chart for the sample cities and it has the taxable assessed value added on the right. A mill is worth 1/1,000 of the taxable assessed value, i.e. value @ 86,700,000 means a mill is worth 86,700. 17) There is about $400,000 left in the track offsite construction fund. The City Engineer estimates that there is about $200,000 yet to be expended to (2) finish 4th ave. , finish the C.R. 18 turn lane and to install signals at 101 and CR 83. It is anticipated that the balance would be transferred to another TIF construction fund or to a debt service fund. 18) Attached is a "mockup" of what the front or summary page of the five year capital equipment list could look like if the Revenue Sharing and the Capital Equipment Revolving Funds were closed into the General Fund and part of the General Fund fund balance was earmarked for equipment. 19) The City Administrator has indicated that he wishes to review the 1986 budget discussion of increasing the firemens hourly rate of pay from the current $7.35 to 0.50. 20) Attached is a memo from Dennis Kraft addressing some tax increment questions along with a copy of the related statute. 21) Attached is the summary sheets of a draft document from Springsted projecting the funds available from tax increment to support the Downtown Streetscape, the bridge and storm drainage projects. Briefly, based on several assumptions, there appears to be sufficient funding with an acceptable margin to pay for those projects if the full value is captured from the track and Mart. If 7 million in value from the track were to be passed through to the taxing jurisdictions, the streetscape and the bridge could be funded but there would be no funds for storm drainage until 1995. ' A ( 3 ) !-_ • • • • • • • • • • ! • • • e _c er>—> !0. 1 a 1 rll a I.r 1 al I a IA 1 al a 14a I a l a Ila 1 ail ♦ I�a ! r l a 1!A 1 a l r 1!a 1 a.l 1 IPa O �� r (r . I tw 1 Nw I w I.w 1 W, t w I I.w t w.;l W l iw 1 NI I N I iN 1 NII • I {r t -+ 1 r l i� 1 r•1 lir 1 r•1 • l is to r NO I ItN0 1 NO+ 1 CO 1•V 1 ON. 1 w I.W 1 N1 N Ilr 1 W.1 W I+N 1 r•t • I +llt 1 N•1 a t+A t a.l W I+r 1 O+1 0 IiNO !C7 t Ir t O t O l.0 t O. I O 110 I r•t 0 1:0 1 N;f 0 1 IN t Oc 1 . 1 .r I C:I w l 1-+ 1 OI l C l iN I O:1 t► 1 INO m !0 Pt Im 11 1 II li 1 it II 1 1 11 1 II - I { 1 jt li I t 1; I 1 II I �1 li '" ! 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I I O•t m cltm�D m V'N co -� 1 ►» 1 rr11 ►r� 1 .., r1 m 1 1 1 1 L -1 Ivl 1 m1 t m t G1 1+1'!,O 1+ a1 1 A I %0 O Im v0 _._....: -..I CD l 01 1 O 1 N C 110 m 1 C 1 01 i o 1 N Miti V H 1 1 (1 I n t„ -.1 A l 001 1 00 1 I N 9 C �D Q;Q CD CD CD'1 I IN 2tA v co I ►+ 1 ►+I I M 1 1r O i ►'+ I f 1 1 1 •� m a'r7 C I a, C z Iz 1+ 1 1 1 1 -0 n m •i j i I I I ! i 1. I 1 1 1 '-V 2 r I .IN 1 � i 1 I t I I I t 11 1 IIC 11 I i I I I I Ii I I I C 11 i ! ,IC 1 ; m 1 1 1 1 • N � � � I 1 I I.11 l I. i N .O C I 'I' I' OF SHA KOPEE INCORPORATED 1870 �■ — 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612) 445.3650 1 March 14 , 1985 /may • Mr. Ray Eliot, Chairman Minnesota Racing Commission 312 Central Avenue Suite 400 Minneapolis , MN 55414 Re: Canterbury Downs - Admission Tax Application Dear Chairman Eliot: As you may know M. S. 240 . 15 Subd . 1 (b) provides for a local admissions tax at licensed race tracks. We informed your staff several months ago that the City would be seeking approval of a 10 cents admission tax. We have received notice from Richard Evans , the Executive Secretary of the Racing Commission , that he would like to have our application filed before April 8 , 1985 . Our initial analysis of the impact of the Racetrack on municipal services began in 1983 when the City was evaluating its role in promoting the successful Shakopee application now known as Canterbury Downs. That initial investigation included calls to racetrack communities around the Country by me and our Chief of Police. We learned at that time that there would be a definate impact on police and traffic related municipal services . We also learned , that because of Shakopee ' s size which is approximately 11 , 000 population , we would be unique among racing communities in the Country since nearly all of them were much larger cities or were cities that contracted for police services from larger county agencies. The Shakopee Police Department has fourteen licensed officers. The list of municipal services provided below reflects Shakopee ' s forecast of service needs for the Racetrack that cannot be attributed to a typical new business or industry . We have prepared the list with the assumption that the typical service needs of a new" business or industry are roughly comparable in expense to the revenues generated by the new business ' s property tax contribution , and that what the Commission will be looking for , and the law M. S . 240 . 15 Subd . 1 ( b ) requires , are those service costs that can be defined as extraordinary and sometimes referred to as municipal overburden . The Heart of Progress Valley Mr . Ray Eliot Page Two March 14 , 1985 Shakopee has met the service requirements of other major regional recreational facilities like Valleyfair extremely well . Part of our ability to meet their service demands is reflected in a separate contract with Valleyfair to help finance municipal overburden. When Shakopee wholeheartedly endorsed the Canterbury Downs site , we fully expected to duplicate this supplemental revenue source for municipal overburden through the 10 cents admission tax as is provided in the Statutes . In keeping with Minnesota Statute 420. 15 , Subd . 1 ( b) , ( 1984) , the City has outlined below the specific expenses we expect to incur in providing municipal services for Canterbury Downs: Police Services Done @ $60,000 Increase the Department by 2 full time licensed officers at a cost of $60 ,-000 per year . Shakopee ' s Chief of Police has requested two additional officers for the past four years . Due to the two economic recessions in our State and the State of Minnesota ' s cutback in local government aid those requests were not honored . With the advent of the Racetrack we feel it is necessary to fill these positions to provide two man coverage 24 hours a day. Therefore , the City increased its budget by one officer when passing the 1985 budget last fall and the City has now initiated the hiring of the one officer through the Minnesota Police Recruitment Program. One additional officer will be hired in 1986 . While the Commission may correctly observe that these two employees might not be spending all of their shift covering the Racetrack, other Police Department employees wi 11 be refocusing - a major part of their time on the Racetrack in training Racetrack employees as reserve traffic officers and dealing with increased case reports flowing out of the Racetrack . Finally we expect that these investigations will be more time consuming and will require significant interaction with the BCA. Publib Works Services Howard Jones $5,000 plus Clean-up Week $6,110 The City plans to fill one vacant Public Works slot which was vacated through attrition and held vacant during the last two years because of the"reasons mentioned above . The position ' s cost will be $20 , 000' per year . Again , as stated above , this one individual would not be assigned solely to the Racetrack but will be scheduled with our normal crews to provide regular street maintenance services such as street sweeping , traffic sign maintenance , shoulder maintenance on rural sections , ditch maintenance such as mowing , and seal coating every five years . Mr. Ray Eliot Page Three March 14 , 1985 In addition , we anticipate a much higher level of road side litter maintenance simply because of the desires of the State , Canterbury Downs and the City to keep the major entrances to the Racetrack looking nice. We believe it will take two part time summer people to keep the roadways in and around the track litter free. We estimate this cost at $6 , 000 for two students for three months. Enrjnee-ring Services N/A $0 All time charged to projects. We anticipate ongoing drainage system monitoring and maintenance will cost us $2 ,000 per year because of their unique surface water management plan that must function to meet the condition of the E. I . S. and Indirect Source Permit. That road reconstruction costs based on a ten year overlay cycle and a twenty year recon- struction cycle will cost $ 10 , 000 per year for 1 . 9 miles of new roadway . We anticipate that railroad crossing and traffic intersection signalization maintenance will cost us $ 1 , 000 per year. Inspect ' on S rvice e expect that building , plumbing , electrical and sprinkler _ system inspection services will I cost $3 , 000 to $5 , 000 per year renewal of certificate of occupancy permits . This does not include any inspection services expense for proposed expansion which should be covered by the normal building permit fees . Communi *.v Deve1 nnracnt it a. ,� U e r-1 ann ' n , Serv; ^mss RTD Study @ $41,000 + Staff The City has established an annual review process for the Conditional time. Use Permits issued to the Racetrack . This annual review is estimated to cost $100.00 per year. Other miscellaneous community development and planning costs are estimated at $ 100 . 00 per year. Transi t. S ry s N/A $0 Too few to count. The City estimates that the local transit subsidy required to service intra-city transit trips will be $5 , 000 . This is based on an average dial-a-ride transit subsidy of $5 . 00 per passenger times 1 , 000 passenger grips per year. The City estimates that the inter-city transit expenses will be minimized with Canterbury Downs promoted subscription service , charter bus service and Possibility special MTC express service similar to that serving the Metro Dome and the Zoo. Shakopee estimates that its inter-city van pool service will serve 20 , 000 passenger trips per year at a subsidy of $1 . 00 per passenger trip. This is 50 employees times 200 working days . At a subsidy of times 2 work trips Mr. Ray Eliot Page Four March 14 , 1985 . 50 per trip ( the present MTC subsidy is approximately $ 1 . 50 per trip) this will be a cost of $10 ,000 per year. These inter-city van pool trips serve employees and not the admission paying public coming to the races via the other transportation alternatives mentioned above . These transit services will serve employees from Minneapolis and St. Paul who cannot afford automobiles . _Recreati onal Services N/A Too few to count. The City has had a difficult time estimating the impact on recrea- tional services. It is clear that some of our facilities like Memorial Park lying on Highway 101 with superb picnic and restroom facilities will be heavily used by those attending the Racetrack. Much of this use should be covered under Public Works services mentioned above. The impact on recreational services and adult educational services is best estimated by taking a per capita cost and projecting it. The current per capita cost for the City of Shakopee is $38 , 855 or $3 . 53 per capita . Presuming an employment increase of 1500 people (note we understand that all these people will not live in Shakopee but that is balanced by the spin-off business created , a portion of those employees will live in Shakopee) is $5 ,295 per year. Municipal Enterprise Services ( Electric a! _Sewer , Water and Street Lightiu ) Done $700 All of these enterprise funds are well established and are designed to pay for themselves . The one expecticn is street lighting which is a City expense and not operated like an enterprise. The City estimates that the Racetrack will require a light every 400 feet on approximately 25 , 080 feet of roadways leading into the Racetrack , and two lights at intersections . This is 62 poles times $ 1 , 500 per pole and $500 per fixture or $124 , 000 for installation . Based upon 20 years straight line depreciation this is $6 ,200 per year. The annual operating costs are estimated at 62 fixtures @ 1120 killowatt hours @ $ .05 per killowatt hour for a annual energy operating expense of $3 ,472. 00 per year. Fire Denartm nt S'-rvice Done $11,000 The City plans to upgrade one 1 , 500 gallon pumper at a cost of $220 , 000 . If this—vehicle is depreciated on a simple 20 year straight line depreciation schedule it will cost us $11 , 000 per year. Other than this upgrading of one pumper , the City does not anticipate upgrading or modifying any other Fire Department equipment based on the impact of the Racetrack . Chamber Of COrmerce/Adir+iristratic, ( ucncral TrFn•^T* Lin. al Tr `Ujr eS) Done $1 ,000 The City currently subsidizes the Chamber of Commerce through the provision of free rental space and free utilities. Tn addition the City employs the same secretary staff used by the Chamber Mr . Ray Eliot Page Five March 14 , 1985 one day per week so that the Chamber can attract more capable staff by having a full time secretarial position . We anticipate that this individual and the secretary handling incoming calls at City Hall will see a significant increase in Racetrack related informational calls . We feel that these administrative costs represent approximately $1 , 000 per year in additional services . The total cost of the items listed above represents $146 , 167 per year. This compares to estimated revenue from the $ . 10 local admissions tax in the first full year of operation , 1986 , of $ 174 , 000 based on Canterbury Downs attendance figures of 12 , 000 per day x 145 days . The City feels that these figures accurately represent new cost to Shakopee that should be covered by receipts from the 10 cents admissions tax . If you have any questions regarding the City ' s application for 10 cents admission tax please contact me. The City is interested in making its presentation of the formal application at your April 15 , 1985 meeting. Please let me know when our application is formally scheduled so that I can insure that the proper City officials are present. Attached is a letter of support from Canterbury Downs. Sincerely , John K. Anderson City Administrator JKA/jms cc : Richard Evans , Executive Secretary Bruce Malkerson , Canterbury Downs MEMO TO: Mayor and Council FROM: John K. Anderson, Gregg Voxland, and Tom Brownell DATE: September 4, 1986 Introduction: The Shakopee City Council, at its August 26, 1986 budget worksession asked for a memorandum discussing police department staffing. Specifically the memorandum was to review the need for budgeting an additional police officer and/or a community service officer (CSO) for 1987 . Background: The information that follows is the result of a meeting between Gregg Voxland, Tom Brownell and me on the above mentioned subject. We agreed that the following sources of information would provide City Council with sufficient background to make budget decisions for 1987. 1. Police Overtime. The table below outlines the police overtime cost for the last 5 1/2 years : Dates : 1980 1981 1982 1983 1984 1985 1986 8, 901 12, 984 14, 403 18, 779 16, 342 24, 951 12, 303* *This figure is for the first 6 months of 1986 . Tom Brownell has indicated that the ever increasing overtime expense has to do with the additional court time required for each additional citation the police department issues that ends up in court. 2. Ernst & Whinney Six Month Comparison dated 8-13-86 : The Ernst & Whinney report compares the Incident Crime Report (ICRs) for the first 6 months of 1985 with the first 6 months of 1986 . The complete seven page report is attached. The conclusion of their analysis was obtained by updating the statistics they provided in their staffing report represented to Council in February of ..1986. The key exhibit substantiating their conclusion was Exhibit 5 which is reproduced below: EXHIBIT V--Shakopee Police Department Yearly Staffing Requirements : Deputy Juvenile Chief Chief Sergeant Patrol Officer Detective Scenario A 1. 1 1. 2 3 . 5 9 . 5 1. 3 1. 4 Scenario B 1. 2 1. 4 4. 0 10. 9 1. 6 1. 8 Current Staffing 1. 0 1. 0 3. 0 9. 0 1. 0 1. 0 Council will recall that the February Ernst & Whinney report indicated that staffing level ranges could vary by . 2 before there was an indication of understaffing or overstaffing. We also confirmed with Ernst & Whinney that the range of . 2 was cumulative with each position. Therefore if there are three sergeants, the cumulative staffing range tolerance is . 6 (three sergeants times . 2 = . 6) Based upon their analysis, Ernst & Whinney indicated that, "if the increased work load for the first 6 months of 1986 continues at the same level, additional staff may be warranted in the Police Department. " Tom states that his primary concern is staffing in the patrol catagory even though that catagory, according to Table V above and the staffing tolerances allowed, is not the farthest out of alignment. Tom' s reasoning for this is that he still does not have two officers on duty from 2: 00 a.m. to 7: 00 a.m. With one officer on duty, the City is left without an officer in the community if the officer on duty has to transport a DWI to detox in Eden Prairie or Dakota County 3 . 1985 Annual Report: The next table is provided so that City Council can look specifically at the total ICR' s per license officer over the last 5 years. 1985 ANNUAL REPORT TOTAL REPORTED 1981 1982 1983 1984 1985 1986 Criminal : 1, 268 1, 250 1, 190 1, 362 1, 544 1, 684* Non-criminal : 6, 502 6, 898 6, 822 8, 069 8, 747 8, 742* GRAND TOTAL: 7, 770 8, 148 8, 012 9, 431 10, 291 10, 426* # of Officers : -14 -14 -14 -14 -15 -16 ICRs/officer 555 582 572 674 686 652 *Totals estimated by using Ernst & Whinney 8-13-86 data. This table indicates that for the last three years (1984, 1985, and 1986) we have increased the number of ICRs per officer by approximately 100 over the years 1981, 1982, and 1983 . We do not have a national or metropolitan standard for the number of ICRs per licensed officer. It should be noted that the ICRs represent crime reports that may be completed by a secretary over the phone and receive no action by a licensed officer thereafter. 4. Specific Incident Crime Reports (ICRs) that can be delegated to Community Service Officers (CSO) or dropped altogether. Council should again look at the 1985 Police Department Annual Report pages 72 and 73 attached. After discussing the specific Part V violations on page 72 and traffic violations on page 73 with Tom, we agreed that certain activities could be dropped or delegated to CSOs . The following table lists our recommendations : PART V INCIDENTS AND TRAFFIC LAW: MISC. ASSISTANCE CALLS/INCIDENTS ACTION RECOMMENDED Miscellaneous Public Delegate to CSO Lock-outs/Motorist Assists Delegate to CSO or drop Vehicle Complaints Delegate to CSO Animal Complaints Delegate to CSO Miscellaneous Officer Delegate appropriate calls to CSO Escorts Delegate appropriate calls to CSO, drop or establish a fee for this service Vacation Security Checks Drop (we currently take these requests, but do little checking) Other Part V Calls Delegate appropriate calls to CSO Parking Citations Delegate appropriate Downtown Area 4 citations to CSO 5. Outside Work by a Licensed Officer: The licensed Officers in the Shakopee Police Department generally work a 40 hour week plus overtime for court and traffic control for the City of Shakopee. In addition they work for Canterbury Downs as individual licensed police officers (to be distinguished from working for the City of Shakopee) . Tom has stated that most officers work approximately 8 hours per week for Canterbury Downs with a few officers working only 16 hours per month. In addition to the Shakopee Officers working at Canterbury Downs there are Savage and Prior Lake Officers . No City vehicle or equipment is provided to the Officer while working for Canterbury Downs; however, the City cannot prevent a claim against workmens compensation or our liability insurance that might arise from an incident at Canterbury Downs . Canterbury Downs normally schedules two licensed officers at the track with one being a Shakopee officer so that the Shakopee officer will have jurisdiction to issue "tab charges" based upon a signed citizen complaint from Canterbury Downs ' security officers. Tom has stated that if a Shakopee officer were not on duty to provide this service, officers on duty for the City of Shakopee would be called to the track approximately 60 more times per month. Under the present Canterbury Downs ' scheduling procedure, Scott County Sheriff Department officers are not used because of a County procedure which requires paying significantly more than $15. 00 per hour, which is the current rate paid by Canterybury Downs. Tom believes that Canterbury Downs would hire officers from other departments before turning to Scott County because of the high rate per hour they charge. Whether or not the Sheriff ' s Department were available, Tom does not believe that the eight hours of work per week currently scheduled for officers has worn them out and made them less effective. Alternatives : 1. Council can maintain the status quo. Under this alternative the numbers of ICRs per officer would be approximately the same as in 1984 and 1985. It also means that in the catagories of deputy chief, sergeant, juvenile officer, and detective the City would be exceeding the work load ranges as outlined in the projected staffing requirements by Ernst & Whinney. 2. The City could hire a new patrol officer on January lst, ($30, 000) or prior to the track opening ($25, 000) , to address the projected staffing requirements outlined by Ernst & Whinney and reduce the number of ICRs per officer in 1987 (assumes no large increase in ICRs from 1986 to 1987) . 3 . The City could hire a Community Service Officer to take on a number of the activities outlined in Section 4 above. With just one CSO on from 8 : 00 a.m. to 5 : 00 p.m. the CSO could not assist in handling ICRs within the recommended catagories during two of the three daily shifts . If the City hired two CSOs the potential would exist to cover slightly less than 2/3rds of the daily ICRs (no CSOs available for weekends of third shift calls) . The duties of a CSO and the cost, approximately $19, 000 per year per officer, are outlined in Tom Brownell ' s memorandum of June 9, 1986 which is attached. 4. The City could combine Alternatives No. 3 and 4 with staggered employment dates in 1987. The police officer could be hired beginning April 1 and a CSO could be hired beginning in June. This would require budgeting approximately $25 , 000 for the police officer and $10, 000 for the CSO. Recommendation: Tom Brownell ' s preference is to hire two full-time licensed officers before the City begins a CSO program, and that the City then look at a CSO program with more than one CSO. Based upon budget constraints and a desire to experiment, I recommend Alternative No. 4 plus the elimination of any services that can be dropped as noted in Section 4 above. Tom has noted that we are having more incidents of DWI ' s after 2 : 00 a.m. when we have one officer on duty. It seems that hiring an additional officer to obtain two officers on duty for the 2 : 00 a.m. to 7: 00 a.m. period is the logical first step. By hiring one CSO who would probably be an officer in training, the City can experiment with the position before we go for a full blown CSO program. Because the CSO would be an officer in training, he/she would likely be hired away in 2 to 3 years thus vacating the position if it did not prove to be beneficial. JKA/jb Ernst &Whinney 1400 Pillsbury Center Minneapolis, Minnesota 55402 612/339-0771 August 13, 1986 Mr. Tomas G. Brownell Chief of Police City of Shakopee 1 Police Department 476 South Gorman Street Shakopee, Minnesota 55379 Dear Tom: Enclosed you will find a brief report explaining the results of our recent review of the staffing levels in your department. This review was under- taken at your request and employed the computerized staffing model devel- oped during our previous engagement earlier this year where we analyzed costs and staffing for most departments within the City. As you know, the staffing model for the police department uses the number of Incident Crime Reports (ICRs) generated by major activity category as the primary work- load indicators for the department. The enclosed staffing review reflects the department's activity levels during the first six months of 1986 and utilizes this information to project staffing requirements for the whole year. I hope this report is useful in helping you determine current and future personnel needs for the police department. If you have any questions, or if we can be of any additional assistance, please call me at 339-0771. Sincerely, Steven N. Gerberding SNG/lkw cc: Mr. John Anderson City Administrator , City of Shakopee Police Department Staffing Review August 12, 1986 Ernst & Whinney City of Shakopee Police Department Staffing Review Background Last February Ernst & Whinney completed a Costing and Staffing Study for the City of Shakopee. As part of that study, staffing guides were developed using a computerized model for each department. The staffing guides were determined from information obtained by interviews, financial reports, labor reports and personal observation. The guides are based on 1985 activities and utilize time estimates determined by talking with department managers, verifying time estimates with department reports and industry data. The staffing model developed for the Police Department uses the number of Incident Crime Reports (ICRs) generated by major categories as the primary workload indicators for the department. The staffing model sum- marizes the number of full-time equivalents required by labor category on a quarterly basis. Because this staffing model was developed recently, it is believed that it should still be a reasonable indicator of required staffing provided there have not been any any major changes in work methods or job responsibilities within the department. -1- Ernst & Whinney was contacted by Shakopee's Chief of Police the last week in July to re-examine staffing levels within the department as a result of an increase in workload during the first half of 1986. A meeting between Tom Brownell and Steve Gerberding was held on July 30 where the depart- ment's workload was discussed and Ernst & Whinney was given a copy of the police department's "1986 Semiannual Report" which contains statistics for the department for January through June 1986. Findings Exhibit I is a comparison of activity levels (as indicated by the number of ICRs completed) for January through June 1985 with January through June 1986. EXHIBIT I--SHAKOPEE POLICE DEPARTMENT ICR COMPARISON January January through through June June Percent Totals by Parts 1985 1986 Change Criminal: Part I 228 319 +39.9% Part II 352 523 +48.6 Non-Criminal: Part III 119 106 -10.9 Part IV 410 450 +9.8 Part V 2,343 2,606 +11.2 Traffic 1,284 1 ,209 -5.8 TOTAL 4,736 5,213 +10.1% Source: Shakopee Police Department 1986 Semiannual Report -2- -_- Exhibit I shows that: . The number of ICRs increased in four of the six major activity cate- gories. • The most significant increases occurred in the criminal categories: Part I--Major Crime Support ICRs increased 39.9%. Most of this was due to increases in aggrevated assaults, burglaries, larceny and stolen vehicles. Part II--Lesser Crime Support ICRs increased 48.6%. Most of this was due to increases in assaults, fraudulent activities and property damage. Overall, ICRs increased 10.1% for the department during the first half of 1986. Another commonly used indicator of workloads in police departments is the amount of overtime used. Exhibit II shows that the hours of overtime used during the first half of 1986 were up 28% when compared with the same period in 1985. EXHIBIT II--SHAKOPEE POLICE DEPARTMENT OVERTIME USAGE Percent Percent Hours Increase Dollars Increase January through June 1985 465 - $ 9,300 - January through June 1986 595 28.0% 12,300 32.3% Source: July 31, 1986 telephone conversation with Gregg Voxland, Finance Director, City of Shakopee -3- Estimated Staffing Requirements The following two different scenarios were used to estimate required staffing levels in the police department given the increase in activity previously discussed. (Exhibits III and IV show the estimated annual number of ICRs and the required staffing under each scenario. ) Scenario A: Assumes that the department's workload for the entire year will increase or decrease by the same amount as the first six months of 1986. For example, Part I crimes increased 39.9% during the first six months of 1986. Consequently, we assumed that Part I crimes for all of 1986 would be 39.9% higher than they were in 1985. Scenario B: Assumes that the department's workload will be distributed the same as it was during 1985. For example, 43% of total 1985 Part I crimes occurred during the first six months of 1985. Consequently, to estimate the total Part I crimes for 1986 we assumed that the 319 Part I crimes reported by the end of June equal 43% of the yearly total and that 57% of 1986 Part I crimes will occur during the second half of the year. -4- - EXHIBIT III--STAFFING SCENARIO A Estimated total ICRs for 1986: Increase Between First Estimated 1985 Half 1985 1986 Type Totals and 1986 Total Part I 481 x 1.399 = 673 Part II 732 1.486 1,088 Traffic 1,881 .942 1,772 Part III 241 .891 215 Part IV 958 1.098 1,052 Part V 5,184 1. 112 5,765 TOTAL 9,477 10,565 Projected Staffing Requirements by Quarter Deputy Juvenile Quarter Chief Chief Sergeant Patrol Officer Detective First .89 .84 2.91 8.02 .85 .81 Second 1. 11 1.21 3.32 8.76 1.31 1.34 Third 1. 28 1. 55 4.40 11.70 1.84 1. 99 Fourth 1.06 1.20 3.55 9.38 1.36 1.47 AVERAGE 1. 10 1.20 3.50 9.50 1.30 1.40 -5- EXHIBIT IV--STAFFING SCENARIO B Estimated total ICRs for 1986: Proportion of Total First 1985 ICRs Estimated Half Occuring in 1986 1986 First Half Year-End Type Totals of 1986 Totals Part I 319 - .430 = 742 Part II 523 .328 1,595 Traffic 1,209 .683 1,770 Part III 106 .405 261 Part IV 450 .427 1,054 Part V 2,606 .450 5,791 TOTAL 5,213 11 ,213 Projected Staffing Requirements by Quarter Deputy Juvenile Quarter Chief Chief Sergeant Patrol Officer Detective First .93 .93 3.14 8.73 1.00 1.00 Second 1. 18 1.38 3.73 10.04 1.58 1.69 Third 1.38 1.82 5.08 13.76 2.28 2.57 Fourth 1.15 1.41 4.10 11.07 1.71 1.95 AVERAGE 1.20 1.40 4.00 10.90 1.60 1.80 -6- Summary Two scenarios were used to estimate required staffing levels in the Shakopee police department based on the increased activity levels experi- enced during the first half of 1986. Scenario A assumes a constant increase in the department's workload throughout the year. Scenario B assumes that the majority of the department's workload will occur in the second and third quarters of the year, which has been the case in the past. Exhibit V shows the estimated average yearly staffing requirements under both scenarios and the current number of employees by job category. EXHIBIT V--SHAKOPEE POLICE DEPARTMENT YEARLY STAFFING REQUIREMENTS Deputy Juvenile Chief Chief Sergeant Patrol Officer Detective Scenario A 1. 1 1.2 3.5 9.5 1.3 1.4 Scenario B 1.2 1.4 4.0 10.9 1.6 1.8 Current staffing 1.0 1.0 3.0 9.0 1.0 1.0 Conclusions These results indicate that if the increased workload continues and the same level of service is to be provided to the community as in the past, then additional staff may be warranted in the police department. Most of the increased workload is due to the racetrack, according to Chief Brownell. We believe that the increased level of activity will continue at least until late in the season if attendance rates remain constant. -7- 198E ANNUAL REPORT Part I, II, III, IV, fi V - TCTAL REPORTED i98i 1982 1983 1984 198E Criminal: 1,268 1,250 1,190 1,362 1,544 :Ion-crimninal: 6, 502 6, 898 ` 6,822 1 8, 069 1 8,747 GRAND TOTAL: 7,170 8,148 8, 012 1 . 9,431 10,291 ... r-ARIv TCT!-7S EY Pm—P i o81 1982 , 9E3 1984 1985 CriM,4 nal. PART I 623 597 491 597 541 PMR- II 650 I 650 696 1 765i 1,003 I r Non-criminal: PART III 307 I 340 1 209 I :73 1 243 PART IV 468 492 457 440 I 962 PART Vf NA NA 1 NA I .A 5 ,222 TRAFFIC 1, 013 11,357 11, 654 12, E57 I 2 ,320 ALL PARTS - GRAND TOTAL: NA NA NA NA 10,291 '1 -61- 1985 TOTAL REPORTED CRIMES PART I - II YEAR 1981 1982 1983 1984 1985 TOTAL CRIMES 1,268 1,250 1090 1,362 1,544 TOTAL NON-CRIMINAL ACTIVITY PART III - IV - V; - TRAFFIC f YEAR- , 1981 1982 1983 1984 1985 - -- -----TOTAL - NO"' !Y- CRIMIN.AL 6,502 6,898 6,822 8;069 8,747 - -pL- 1985 TOTAL POLICE SERVICE BY INCIDENT YEAR 1981 1982 1983 1984 1985 TOTAL INCIDENTS 7,770 8,148 81012 9,431 10,291 f 7 -63- - r 1 1955 ANNUAL REPORT ?ART I INCIDENTS CRI.M.INAL 0 F F Z N,SES R=PORTED 1981 1962 1983 1984 1986 de/Manslaughter. 1 0 1 0 0 Rape: 4 I 3 1 I 1 2 Rcbber: : 8 I 8 2 2 3 I Aggravated Assault: 4 4 I 5 _ I 13 15 2 I 0 7 g I I - 3urclarv: 87 I 74 68 I 102 68 Larce_^.y/The=t: 479 I 444 I 374 I 422 I 400 Stolen Vehicle: 35 I 62 40 50 44 GRAND TOTAL: 623 597 491 597 541 BART I�ZC- - e TCT=.L REPORTED vS. STATUS 1981 1982 '_983 1984 1925 Unfounded: 12 19 18 42 16 r Exceptionally Cleared: 26 I 34 I 15 I 34 ( 27 Cleared by Arrest: 101 77 ( 61 I 77 I 75 Pending/Inactive: --- - 484 I 467 I 397 444 I 4.23 I TOTALS: -------623 597 491 -- 557 ---3-41 -04- - 1985 PART I CRINES 71 YEAR 2981 1952 1983 1984 1985 TOTAL OrEMS=S 623 597 491 597 541 _ t -- -65- 1005 ANNUAL REPORT PART TI !NCTDENTS pa. 1 Of 3 CR_IM_NAL OFF-ENSES R-PORT-D 1981 1- 962 1983 1984 1985 Kidnapping: 1 0 0 l 3 Sexual Assault: 1 i 1 I 2 I Other Assault: 30 I 50 61 53 84 I I I Extortion: �5 3 I I 1 3 0 '�. zoraery & Conterfeitinc: 17 I 7 I 5 29 29 _ , _rzuculen� Activities. 19 31 1 42 I 20 I 5 Zrab : 0 I 3 I 1 0 ( : 0 _ __ Stolen Property: I o 4 I I4 0 3 Da_mace to Property: I 246 204 197 219 212 Nz-cotics & Dangerous Druas: 30 I 37 I 24 I 25 I 40 Other Sex Offenses: 22 12 I 18 I 26 I 2 Obscenity/Incescent Exposure: I f 6 I 6 I 2 4 9 SUBTOTALS: 377 360 357 400 398 -66- 1985 ANNUAL REPORT DART 11 INCIDENTS (cont. INCIDENTS pg. 2 of 3 CRIMINAL-0="E-Ns-Es REPORTED 1981 1982 1963 1984 1985 Neglect, Cruelty - Family: 16 25 35 38 28 Gambling/Influence Horse Race: 0 I 0 I 0 0 I 0 1 Commercialized Sex Offenses: 0 0 I 1 I 0 1 Licuor Law Offenses: 34 I 51 I 59 I 38 85 Gbstructing Police, Law: 5 I 8 I 2 I 13 I 14 Escape. 5 I 11 I 8 I 12 I1 ..._._. .. _ I Obstruct.*ng Judiciary, Congress, Cc.,:.issior.: 1 I 1 I 2 I 1 I 0 3riberv: 0 I 0 0 0 0 -- -- --- Weapcn C_=e_nses: 9 9 I 6 6 I 9 Disturbing Peace/D_sorderly, Runaway Juvenile: 78 ( 67 I 97 I 116 I 122 Driving Under the Influence: 102 I 76 91 I 87 164 ---_-- Trespass/Invade Privacy: 10 I 6 16 I 15 13 t Other Offenses: 13 ! 36 I 22 I 38 I 158 SUBTCTAL: 273 290 339 365 605 Part 1 II - GRAND TOTALS: 650 _ 650 - 696 755 1 .003_ -67- _.--_ 1985 ANNUAL REPORT PART II INCIDENTS pg. 3 of 3 TOTAL REPORT_'=D %'S. STATIS 1981 1982 1983 1984 1985 Un�ounded: 2 2 16 32 21 Exceptionally Cleared: 58 I 91 I 95 I 86 1165 Cleared by ..=rest: 302 I 317 I 335 I 347 ` 543 _ Pend .ng/Inactive: 288 I 230 I 250 I 300 1274 S: 650 650 ^96 765 1,003 -68- - i I 1985 PART II CRIMES YEAR 1931 1932 1983 1984 1985 TOTAL OBP�r;S6S 650 650 696 765 1,003 t -69- 1965 ANNUAL R'EPORT PART III INCIDEENTS LOST AND FOUND 1961 1982 1983 1984 1985 Lost - all Ctner: NA NA 4 4 1 Persons - Lost: 37 I 39 24 28 27 i Animals - Lost: 21 ( 34 ( 18 I 24 I 17 j ,_. ._. Property - Lost: 49 I 68 I 27 ( 42 I 36 i i Ve'ricle - Lost, Misplaced: NA I NA I 2 3 I 3 - All Other 1 0 0 7 :..:. = `. _. . Persons - Fou..... 17 I 11 5 i0 _8 - Yn imals - Foy...:. 1 ^ I 11 1 14 15 ' 12 Property - Found: 100 I 91 I 71 Si I 58 r i Stolen Property - Found: 12 24 I NA I 2 I 26 Vehicles - abandoned: 56 I 62 I 44 I 57 ( 44 I f GRAND TOTAL: 304 340 209 273 243 i -70- 1985 ANNUAL F^POT''T PART IV !NCIDENTS ACCIDENT INVESTIGATIONS 1981 1982 1983 1984198_4 Property Damage: 292 324 309 293 346 Personal Injury: 74 56 I 58 I 54 85 Fatal Accidents: 0 I 1 I p I 1 2 Pedestrian: 5 I 6 I 6 f 5 I 3 Bicycle: 5 I 5 I 3 I 7 I 5 I Other Accidents: 92 I 78 I 81 I 80 93 TOTAL ACCIDENT INVESTIG:TIONS: 468 492 457 440 534 ACCIDENTS/CAS.A_1NCID=S/I . - I EN_T S (No motor vehicles involved) -._ Snowmobile: N/AI N/A I 0 I 0 I 0 Boating: N X l_a Accidents: _. ._ .. N/A i N/A 52 62 i 95 Ro:ae Accidents: N/Ai N/A 101 96 133 Oc . ;pational- N/A ! f N/A it 13 I 14 -,_ '-rearm Accidents: N/A + I 1 ( 0 N/A 1 Ozal Bites: \/' , N/A 44 f 11 I 10 Fires: N/A I N/A ' 84 I 93 122 Suicides: N/A I N/A I 1 I 1 I 3 - Suicide Attempts: N/A N/A 12 5 I 18 Sudden Death: N/A + NIA , 6 I 5 11 Sick Cared For: N/A N/A ! 78 ( 3 I 0 f _------__.-__._Mental Disease/Confus,ior.: N/A ( N/A � ll � 10 � 12 -TOTAL CASUP—'TIES/INCIDENTS' N/A N/A 351 299 428 PART IV GRAND TOTAL: N/A N/A 808 739 962 1 -71- - _- 1985 ANNUAL REPORT PART V INCIDENTS MISC. ASSIST CALLS/INC--DENTS 1981 1982 1963 1964 1965 Miscellaneous Public: NA 638 512 543 834 Dcmestics: NA 139 119 119 106 Lock-outs/Mctorist Assists: NA I 633 I 709 I 753 I 897 Suspicion: NA 347 286 I 284 I 313 Vehicle Complaints: NA I 267 261 1314 320 Juvenile Complaints: NA I 92 ( 77 I 87 I 133 Dispute: NA I 165 ( 61 71 140 - -__- Disturbance: NA 199 142 122 ( 140 Animal Complaints: NA :;A 117 .71 129 7.1 _=Miscellaneous C_=icer: l NA I 144 92 1 144 208 _ Ala=s. NA I 419 I 371 I 375 I 266 -scorts: NA I 99 I 106 I 129 I 215 W+` Vacation Security Checks: NA I 145 I 110 I 93 I 103 f - --- -- Assist Other Police Agency: NA I 108 I 118 I 102 I 224 All Other Part V Calls: NA I 854 I 1,164 I 1, 093 ( 1,194 PART V GRAND TCTAL,;---- - - --- NA 31855 4 ,042 4 ,207 5.,222 _ -72- - 1985 ANNUAL REPORT TRA.r:IC LAW VIOLATIONS CITATIONS ISSUED 1 . 981 1982 1923 1984 1985 i i !!oviag Citations: 824 648 646 1,117 767 1 - I *Parking Citations: 189 I 709 111008 1,374 11,275 I i Other violations Or �n�.,rr NA � I I I i Traffic and Motor Vehic-1 a Laws: NA NA 166 27$ -- .- _ GRA2vD TOTAL: 1,013 1.357 1, 654 2,657 2,320 Note: The reporting procedure and classifications as set by B.C.A. have chanced over tze years which reflects on :,ast reoorted statistics. Forthe years in which "NA" is indicated, the statistic was rincluded in one of the other cazeacries. *Includes 372 snowbird tickets- (mocl-9120)-noz entered =nto' C-.T.R.S.- in 1985. -73- N .p CO 'Q ^ h N 'O O P N N CO CO ' ^ M P �t 'O O h M N '� O O v l P h O to M to M .f In N v N N N ^ Ln v M CO t4-4 � N P M j O N O h N N v Service Cost Detail p p N Next Page P z = N ' N O 0 am O O W y y Co L.7 LG y N W N y y .� W y y 2 CY Lu CY Y CL' u LL' W X GIC LY W X C1C CL' W X W uj X 1'F 01 CD y , M J Lr, CO 10 pn ^ M3-t 10 'O IL w LrL 'r ' �An O O O v .h1 P . 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N p Q J O N W O `- y 0 J U W O > W Z < Z < U W W Z = O Q Z U .U¢.. Z w 1- ¢ W W 2 U CIC U ~ a < CY Q LC w LY u u U J F- LL' U J F- _ /a- J w W O U od J W U LL' � W U W U O CC CY = CC O LIC W W \ C>C J J N 2 O N 2 > > I- a. Z Q W Z O Q Z ¢ W N O N N Z O U = U Z J U S J U •Z. «.. Z N U ¢ ¢ Ln Ln N10 C3 10 N 'Oh PCO O O C99. v O P P L' U N O N 'O an N N 64 401 p- p p p � N h w N Z W < ¢ WZO Z m ad W O Y 2 W ¢ ti N [Y O U \ Z 2 1-- d N .a. 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W Q W S O Q = N H N X J W J U U_ G. -- -2�- r, w J ►- a o z s o w W p W N N U N N = u U 7 cm Ir H Q Z Q x r w W J W < Z r Q d S W Z r x r S O O iu }- CC7 Z S N w w � O w ¢ r u p U , O Q K W S Z W O = W O W F- W S Q N Z N = '- U N O Q O W U Z 4 < W • C S u 2 Z > W 060 Z U W LU J �- NW Z aC, C U w w w z z -- m a w a w s oc o 12 r W w S < p w arq w t-i w 0 G 6 h- .Z..• C7W N > rr 0: W =3O J J W -C W > Q J N < S L) N 1--i O = S < W O U S H 3 > U Ci w O � Z ro F 1- M 10 .t co M 10 .- f, m N P O -� (n • W N M N ul1 1- tP1 h N Ln f� (� b O f.- 'O M ti P U O N N 1� !� M M V\ d � N � a N V/ N 64 W W 64 W W W 114 6% M N M fA M co P � to M P co N CD V) ^ M M � v W M O P O O •O O N Q m CO CO M M N N N N v C S O O LI W Z dLU caJ • f- N Z W � p J � UO N • U Z Z 1- 1- O W W 1 r N w U > U r C N = N Z F- O U C7 D: 2 m O N �+ W W W S W J W < W p Y N > Z U �-- N V Z U W ¢ W U N 2 W U N D: r N W = U O O \ N 2 p d d s Q O w N Lu w 6. s -� • U d' --1' W Q r J (CAC \ _ W S 1 W f- O O U _.C C -<4 d J O O 2 C7-Ll N N w W Z N N p 1 < N U N' YL � 'C' _U C Q O O d a J OC •• r._-J-d J m-J-a'-9C -C] N _ID Nd-CL J • O`-7- W O.` 3 _ _ Jam_ N ^< N� J O U a -25- _ -- The police department does not have detention facilities or perform cen- tral dispatch. These functions are handled by Scott County. However, department staffing is impacted by the fact that Canterbury Downs, Valleyfair, and other attractions result in over two million visitors to the City annually. This causes increased work for City police primarily in the traffic control and lesser crime related activities. In addition, Canterbury Downs is extending the racing season and new apartment build- ings , motels and other dwellings are being constructed. These develop- ments will result in additional work for police department personnel. When the Police Department Staffing Guide was developed, several outsider --- information sources were consulted. Mr. Larry Dillehay, the Ernst & Whinney project director, visited at length with the Chief of Police of Arlington Heights, Illinois regarding the special demands that a horse race track places on police departments. Basically, the Arlington Heights Chief of Police confirmed what Mr. Tom Brownell had told us--that the =" increased workload for police departments results from problems with trach employees (principally the hotwalkers and groomers) and from managing traffic. In addition, several outside police department studies were use-& to cross check the reasonableness of the staffing standards that wean Y developed. Perhaps the two most useful reports were an April 1985 �. -- Hennepin County Crime Analysis Report and a 1981 Hennepin County Law Enforcement Services Study that were prepared by the Hennepin County, Office of Planning Development. According: to these and other studies*, the number of sworn police officers for a city of Shakopee's size shou14 be between 1.3 and 1.5 officers per 1 ,000 population. The department currently has 15 full-time sworn officers, for an officer to 1,000 population ratio of about 1.36. s The department's workload reaches its peak in the second and third quar- ters of the year. With the exception of the patrol function, the current level of staffing is sufficient to accomodate the department's current workload. In fact, it is believed that the department's workload could grow considerably without the need to add additional personnel in the ;. administrative and clerical areas. However, the staffing review indicates that there is a legitimate need for additional patrol personnel during the third quarter of the year that cannot be reasonably met by the existing complement of department personnel. In addition, it is expected that patrol needs in the second quarter of 1986 will increase substantially because Canterbury Downs will be opening earlier in the year. Also, due r to the nature of police work and the substantial amount of training required before a patrol officer can function safely on his or her own, it may be necessary to meet the increased need in the patrol area through the addition of full-time help. E- The staffing guide for the police department is presented in Table XXI on _ page 48. ALI_ . -38- -s:v J M O P N O O O .2- < M M CO N O N O P r- M M O O Ln N ^ O M M 1n P O JJ N N O W a o 0 0 0 0 o O D O o 0 0 s OZ � U -• O O O O O O O O O O O O M M C.1 O O O O O O O O M O D O O U O O O O O O O O M O O O O O W . . . . . . . . . . . . . . N O O O O O O O O M O O O O O M 1 M r 1 O J O O O O O Cl O O O pp O F- (` w M 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 O jW v .O O O O O M O O O O O O W P O 0 0 0 0 0 0 0 0 0 0 O O O O O O O O ^ O O O O O J N O C CO 1 N 1n v 0 0 0 0 0 0 0 Y � . . . . . . . . . . . . . . cx O a v d r- N N O O N 0 0 0 0 0 0 C7 r- W 4 U C7 d .O O It h .O O ti 0 0 0 0 0 CC P 1n N O P O O •O O O O O O [b < O N 0 0 0 0 0 In .n O O O O O N 10 N i m 1 ti f- W v 1n O M CO N P O Cfl O O O O O f z W O In O M O O O O 11 O O O O O N O O O O O 2 C O Q W In }- d up N W .O P O O M N N O O 0 0 0 0 0 C L O V1 O O O O O O 0 0 0 0 0 0 0 0 ^ O O O X H x U In ] X Z S O O .O N LnLn11'1 1n N .t .t q• N N N N N N N N N N N N N CV F O In N O N M 1n V1 1n to O N M en M M M M NN N N N N M M rn M X X X X X X X X X X X X p p O N v (v In N In N N v1 O rn O Z N N M N N N N N M M M LC N _ w Cr ^ ^ b •� In In Ln V1 In O O O In N N N ^ N O CO �+N�11 CO �f Lon V1 N O V h CO N P Ln Cn W2: S r- In M � a W H W J N F- C N O v � ► x z Z -C W W D O O O N N Y N N N N W N w m W W W Z N W CLQ CIC .U. = ` ^ ^ u u u =< < .U.. � � x W W W W W H 10 ' CO L Y ca c Y > O a m x U U O U U U U < LL W W W W W W Q Q W W 0 WW W W = LL' O C K S CC p p O D p p O O O p G w O D z O J r W Y Cl CL J H Z p Q N C7 w CA 0 iy Y W W W D _ O '- Q N CC CC l < w u w Y 4 z - - U z 1- D Q 6 , ___ _ < O S CC N - 2 4 1- W Z < < -C < z .- w a z O W U W LL W - W U W W U S 6 Z': Z 2- - -- - - - - - O W Ci' U ad J ... C W w J W W W Y U O N O 1- U 2 Q J. S. W W- W. c.1 a i w v Uu = s C gv - 1 t c N V to w d gto O O O O O O O O O O O O M O N1 - 0 0 0 0 0 0 0 0 0 0 0 10 O O p •- O O O O O O O O O O O O O O O ULLI O O O O O O O O O O O O O O N O O O O O O O O M O O O O O M .T N O O O O r P O 0 0 0 0 0 d •LJ �t .t W O O o 0 0 0 0 0 0 0 0 0 P • a O O O O O O O O O O O O O O O LL LL In O O O O O d 1- O O O o O o GO O O O O O O O O O O O O O O O J Ln d d LA LM h O d 0 0 0 0 0 0 O H . . . . . . . . . . . . . . . . a6 r r 0 0 G r 0 0 0 0 0 0 0 0 h. C.7 Ood 0 o M N 0 0 0 0a 0 O .t .T r- .- d O O O O O OD N O O O O O O O O O O O O O O N � LL W I� ti O Ln 't J M O VY 0 0 4 0 0 N N O O O O O N O O O O O O U O O O O O O O O O O O O O O G r Q LL ^ d O 1' LA d 't O P d CQ O O M W 0 0 0 0 0 0 0 .T O O O O O Q 7C N V O O O O O O O O O O O O O O r -4 W -12 Z c` w w a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E s g w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w x . . . . . . . . . . . . . . . . • �_ U - O O O O O O O O O O O O O O O Q W 1- O O O O O O O O O O O O O O O C U O O O O O O O O O O O O O O O W t.7 N O O O O O O O O M O O O O O M Z LL + LL d M O 0 0 0 r P 0 0 0 0 0 0 P Il ¢ F- N N O O O O O O O O O O O O Ln /- W N p O O O O O O O O O O O O O O O Ln LL 0 0 0 0 d ti 0 0 0 0 0 0 d Z O N O O O O O O O O O O O d W . . . . . . . . . . . . . . . . . J > O O O O O O O O O O O O O O O a � � J .t O P d P N0 d 0 0 0 0 0 0 d Q C 1� 47 r N [a N GO M O O D O O O N W H ¢ O O N O O r O O O O O O O O h LU a S 1- 0 O d d 0 1, O N 0 0 0 0 0 0 C M N .t O M M 4 0 0 0 0 0 d J a . . . . . . . . . . . . . . . . J to O O O O O O O O O O O O O O N w ## W d P O M M M M O LR O O O O O M r O O O O O r O N O O O O O f� U O O O O O O O O O O O O O O O O � C 1- LL ti M O .! N N v Cl P d r O O O 1 ' Q 0 0 0 0 0 0 0 0 J O O O O O • N S O O O O O O O O O O O O O (D O U x O LLJ Jp _- i C O ¢ w +I In w = > a a J r- i c a yr CD w v �- a =) CLD Lnz - Ya W ? N W O -. O t--- 6 Ln O1' f C mLU C N Lu- W) S 3l2ar fLLx-' 77 W — W U ed W W W_ .. -.. - w-LL U C O --2 W--W,_ to J "f cn t� fA VW (A In x >_ p S U ¢ U U U r, Lu a o 0 0 0 0 0 0 0 o o o o o M M r N O O O O O O O O O O O O N O N g = 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .- O O O O O O O O O O O O O O O U O O O9 O O O O O O O O O O O W N O O O O O O O O M O O O O O M M O O O O .- P 0 0 0 0 Co 0 J M �O O O O O O O O O O O O O O W . 0 O O O O O O O O O O O O O O Li J J 0 0 0 0 .O 1- 0 0 0 0 0 0 O M J O O O O O O 7 O O O O O O > O O O O O O O O O O O O O O O O ^ co O .O 0 0 0 0 0 0 P P CO M N m M O O O O O O f` Q O N0 O 0 0 0 0 0 0 0 0 P. a V P CO O .O O N_ 0 0 0 0 0 0 1� O J J llO O O O O O P N O O O O O O O O O O O O O O N W O to O M J J M O V1 O O V1 O O P N N O O O O O N O O O O O P S i91■ U O O O O O O O O O O O O O O O i p H O W P P O V1 .p t1'f J O P 'O V1 O O CO W O O O O O O O O J O O O O O P ~ J U O O O O O O O O O O O O O O O x x w a O O o 0 0 0 0 0 0 0 0 0 N J d 8 N O O O O O O O O O O O O M O M Z U -. O O O O O O O O O O O O O O O F L- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L> 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W N O O O O O O O O M O O O O O M O O O O OP O O O O O O P- •O 1� O O O O O O O O O O G O J W , ^ . p O O O O O O O O O O O O O O W L1 0 0 0 Cl .O I-- 0 0 0 0 0 Cl LA O d V1 0 0 0 0 0 0 O O O O O M > O O O O O O O O O O O O O O 3 J O CO N J r• P 0 10 0 0 0 0 0 0 V1 C 1� J V1 J M 09 9 M 0 0 0 O O O � Q � N O O .- X 0 0 0 0 0 0 0 0 P d O P N O i- of � ^ 0 0 0 0 0 0 1 Q N O O O O O O O O O O O O O O M W h P 0 LA V\ LA M O V1 O O co O O 2 O O O O O O O O O O O O O O U C p i Q W .O O O 1, of CO J O P O CO O O .O LIJp -2 7 7 O O O O O O J O 0 0 0 0 � C O O O O O O O O O O O O O O M U Z ' _ O J W C O Q W Z S 5 S 04 J x p N W Y d d L- 2 p 6 N O _ W 0 F- d YW > N W Q _ O H Q N C_ S C CO - - - 1 6 W S Q Z U Z\1 C Q 6 N- -- •- `- L- w- z Q- 3 r- N o WU W H- Wu S p-- O W w U as J ','- C W w -1' W. LU W- - .::\ Y O N - N N- UA- O Q W Z O Q- Z Q •+ Z' U Q. S J W - 1 ,� l i MEMO TO: Mayor, Councilmembers FROM: Tom Brownell, Chief of Police RE: Parttime/Reserve/CSO Officers DATE: June 9 , 1986 INTRODUCTION: Council ' s request for information regarding the use of parttime, reserve or community service officers for the purpose of directing traffic, assisting pedestrians and issuing parking citations. BACKGROUND: During 1985, the department spent approximately $3 , 000 directing traffic at First and Holmes. To date the .expenditure for 1986 has been 51, 140 . During 1985-86 Canterbury Downs and the Renaissance paid considerably more for the service, as the City did not carry the complete cost. POSITION DEFINTIONS AND REQUIREMENTS: Peace Officer - has full powers of arrest. Must obtain a two year law enforcement degree, complete a skills course, pass a background examination, licensing examination, physical and psychological examination, physical strength and agility test, oral and written examination and obtain annual continuing education credits to maintain license. Parttime Peace Officer - has the same full powers of arrest and authority to carry a firearm, as a full time peace officer. They are allowed to work no more than an average of twenty hours per week. Requirements for employment - 1. Pass felony background checks. 2. Physical examination. 3 . Psychological examination. 4 . Pass firearms training course. 5 . Successfully complete first-aid course. r 6. Pass parttime peace officer examination. Reserve Officer - services are used at special events such as parades for traffic control, crowd control, administrative or clerical assistance. Has no authority to enforce general criminal laws. No training raquired by the State of Minnesota. This position is generallyocomprised of volunteer citizens who receive no compensation. Will probably not be available during weekdays unless unemployed. Community Service Officer - employed on a fulltime basis by law enforcement agencies to perfcrm service - related duties, have no law enforcement authority, no- training o_ hiring enforcement ,- ,- , .-; requirements by State of Minnesota. Attached is a copy of the Eden Prairie CSO program which is similar to other departments in the metro area. Ccst of Parttime - Reserve - CSO Positions . Parttime Position 1 . Uniform $ 800 . 00 2. Portable Radio $ 1 , 400 . 00 3 . Psychological Exam $ 300 . 00 4 . Physical Exam $ 100 . 00 S. Firearms Training $ 200 . 00 6 . First Aid Training 40 hrs $ 150. 00 7 . Liability Insurance $ 500 . 00 8 . Work Comp Ins $ 320 . 00 9 . PERA $ 340 . 00 10 . FICA $ 568 . 00 11 . Medicare $ 100 . 00 Average pay $8 . 00/hour - max. of 1 , 000 hrs per year 5 8 , 000 . 00 Total Cost $12,778. 00 Would require transportation. Reserve Officer 1. Traffic Training $ 200. 00 2. Uniform 5 400 . 00 Cost $ 600 . 00 Commur._tv Service Officer 1 . Work 2, 080 hrs per year 813 ,293 . 00 2. Employer Benefits $ 3 ,325 . 00 3 . Uniform $ 800. 00 4 . Portable Radio $ 1, 400 . 00 5 . Physical Exam $ 100. 00 6 . First Aid Training $ 150 . 00 7 . Transportation depending on job description Requires transportation Cost $19 , 068 . 00 All of the options will require assigning an officer to supervise and provide training. An important factor to consider is the more authority given a position the greater the liability to the City as a result of litigation. TB:cah \ L r f E�Ti VE SLC l i EDCh PRAIRIE DCPARThf-NT OF DAT: I h'Uw9'P, PULL 1C SAFE T Y POLICE DIVISION 4AtiUAL 07/01/85 307.0 TI1LE: COF"Jh'1TY SERVICE OFFICER DISTRIBUTION RESCINDS ALL PERSONNEL PURPME: The purpose of this order is to define the position and the activities of Community Service Officers in the operations of the Police Division. 307.01 ACC DLNT AB I L I T Y.- Community Service Officers are responsible to the Operations Lieutenant and receive work direction from shift supervisors. 307.02 UN J F DP!!S: The uniform of Community Service Officers is identical to that of a sworn officer except that no firearm is worn. Badges and patches signify 'community Service Officer". ( The uniform items, except footwear, will be issued by the Division for use by Community Service Officers. 307.03 P:RFOR4AKE [ IDCLINES: When dealing with the public, Community Service Officers shall identify themselves as such and not give the impression that they are sworn personnel. Community Service Officers are subject to all rules and re_uls`_ions (C.0. 103.0) of the Police Dperations Manual and should be familiar with the contents of the manual. Upon observing a crime or incident in progress, Community Service Officers are to inform the communications ooerstor and wait for responding officer(s). They are to take no enforcement action. Community Service Officers are not authorized to make traffic i, stops unless so authorized by the shift supervisor on duty. This does not apply to occupied stalled motorists. �.04 MAJDR AREAS DF ACC DUkT AS I L I T Y: V-111'- A. Enrolling residenteoin Operation Identification. B. Performing security surveys for residents. C. Assisting officers in P.I.N. parties (neighborhood meetings oesigned to enroll residents in Operation Identification). D. Answering crime prevention inquiries at the Public Safety Department. -251- -_ CIti ISI D, MANLiAI [, Answering telephones in absence of secretary. F. Assist in maintaining up-to-date files. G. Filing Dperation Identification inventory returns. H. Delivering and picking up materials at Bloomington Court, Richfield Dispatch, Hennepin County Sheriff's Radio Tower, Bureau of Crieinal Apprehension, Governor's Crime C omrission, City Hall. 1, Writing supplemental reports w)&n necessary. J. Assisting officers in patrol work. K. Calibration of speedometers on squad cars. L. Taking proper care of any vehicle assigned and reporting damage or mechanical malfunction. N. Occasional vehicle cleanliness such as washing and vacuuming out. N. All other duties assigned by supervisory personnel. 0. Assist regular patrol officers with non-escalating calls for service including but not limited to parking citations, ,medical emergencies, fire calls, and property crime reports. P. Maintain inventory of emergency supplies in all police l� vehicles. p. C oerdinsted maintenance of police vehicles. 307.05 EXAJ4PLES OF PERFDRMA --E CRITERIA: A. Articulate nature. B. Above-aversoe communicative abilities. C. Service-eriented attitude. D. Ability to follow written and oral instructions. E. Acility to maintain composure under pressure. F. Courteous and tactful sanner in dealing with other employees and the public in person and on the telephone. y x m ((D O h n r. O p 04 w Nrf rt O �. n rt rt W r• sv In rt a nE C O fD 0 p�j rt Q N a O ?7"."b pq a F% � b v, n ° rt coo Q. 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Anderson, Cit FROM: Dennis R. Kraft, Community1nistrator Development Director RE: Responses to Tax-Increment Related DATE: August 26, 1986 Questions Question: Can the City change the decision made earlier rel to the city wide tax base payinfor fiscal disparities contribution for the racetrack? the fiscal Answer: The City has only one o portunity will ay the fiscal disparities contributiono forcthehracetrack. The City has previously determination was made to haused that election and the make ve the city wide tax base this contribution. State law does not allow a change at this time. Question: If we close out district in the elderly high rise tax-increment tax base receive 6the lbenefior otOino1987�er 1 does the general Answer: Once the tax-increment district has been disso will go immediately on to the lved it general tax roles. Question: Can the City close out the Famil increment district this year? y Chow-Mein tax- Answer: The City can do this if they so choose. this is to have the HRA The way to do that the district is no longera in existeste indicating should be followed b g nce. This ce with a copy of the resolution 1inditothe Scott toanty along HRA has taken. cating n the Another item discussed was that of closing out the elderly high rise tax-increment district in 1986 . While this could probably be bonds in accordance with the bondonresolutionsing and tthe he Provisions of State law, it would appear certain negative economic ramifications oCto have recognize that on the opposite side of the ledger there would be certain relative to the Council/HRAeeliminatingl a tax-incremens district early ,and returning property to the tax roles• And that the City receives only property tax receipts approximately 150 of P districts. outside of tax-increment Please inform me if you would like a Prepared which lution would cause the removal of theFamilyChow Mein Business as a tax-increment district. After discussing this with Gregg in some detail strongly recommend that we take such action. I would -- Ity !_ _- 273.75 :S; LISTING, ASSESSIIENT TAXES; LISTING, ASSESSMENT R. -codify a tax increment financing plan 273.75. Limitations osed by the authority pursuant to Subdivision 1. Duration of tax increment financing districts. Subject to the limita- , Once approved, the determination of =; undertake the project through the tions contained elsewhere in this subdivision any tax increment financing district as to ment financing and the resolution of- Which bonds are outstanding, payment for which the tax increment and other revenues i ,odv shall be conclusive of the find---- have been pledged, shall remain in existence at least as long as any such bonds continue *� i of the public need for such financ- to be outstanding; provided, however, the tax increment pledged to the payment of bonds and interest thereon may be discharged and the tax increment financing district may be ;A - lodification of plan. A tax incre terminated if sufficient funds have been irrevocably deposited in the debt service fund or plan may be modified by an authori•.. other escrow account held in trust for all outstanding bonds to provide for the payment of at any reduction or enlargement of _ the bonds at maturity or date of redemption and interest thereon to such maturity or increase in amount of bonded in- redemption date, provided that for bonds issued pursuant to section 273.77, clauses (a) ` - incurred increase in the portion of and (b) the full faith and credit and any taxing powers of the municipality or authority sessed value to be retained by the_ shall continue to be pledged to the payment of the bonds until the principal of and interest 't- .,se in total estimated tax increment - on the bonds has been paid in full; provided; further, that no tax increment shall be paid � 3esignation of additional property to to an authority for a tax increment financingdistrict after three years from the date of he authority shall be approved upon.. certification of the original assessed value othe taxable real property in the district by after the discussion, public hearing the county auditor or three vears from August 1, 1979, for tax increment financing quired for approval of the original districts authorized prior to August 1, 1979, unless within the three year period (a) bonds have been issued pursuant to section 273.77, or in aid of a project pursuant to any other hic area of a tax increment financinglaw, except revenue bonds issued pursuant to chapter 474, prior to August 1, 1979, or(b) reduced, but shall not be enlarged = the authority has acquired property within the district, or(c) the authority has construct- ollowing the date of certification of1 ed or caused to be constructed public improvements within the district; and provided, •ssed value by the county auditor or further, that no tax increment shall in any event be paid to the authority from a ` August 1, 1979, for tax increment redevelopment district after 25 years from date of receipt by the authority of the first tax -is authorized prior to August 1, �- a development districts created pur- Increment, after 25 years from the date of the receipt for a housing district, after 25 l" 472A prior to August 1, 1979 may years from the date of the receipt for a mined underground space development district, x, shall not be enlarged after five years and after eight years from the date of the receipt, or ten years from approval of the tax ate of designation of such district." increment financing plan, whichever is less, for an economic development district. . 523, art. 38, § 16, read: For tax increment financing districts created prior to August 1, 1979, no tax increment 15 are effective with respect to shall be paid to the authority after 30 years from August 1, 1979. r`=� ich certification is requested after Modification of a tax increment financing plan pursuant to section 273.74, subdivision 4, ;sept that the provisions of section 6shall not extend the durational limitations of this subdivision. res in the type of an existing district -[ny district the type of which is Subd. 2. Excess tax increments. In any year in which the tax increment exceeds the ent to the date of final enactment of amount necessary to pay the costs authorized by the tax increment financing plan, z including the amount necessary to cancel any tax levy as provided in section 475.61, ant. Laws 1983,c.289,reorganized subdivision 3, the authority shall use the excess amount to do any of the following, in the of energy, order determined by the authority: (a) prepay any outstanding bonds, (b) discharge the gy, planning and develop- of tax increment therefor, (c)pay into an escrow account dedicated to the payment :tate planning agency and a depart- pledge 1, and economic development, and of such bond, or (d) return the excess amount to the county auditor who shall distribute F: :11 business finance agency the ener- the excess amount to the municipality, county and school district in which the tax .r development authority. Section increment financing district is located in direct proportion to their respective mill rates. reof directed the revisor to imple- Subd. 3. Limitation on administrative expenses. No tax increment shall be used to :erminology relating to such reorga- pay any administrative expenses for a project which exceed ten percent of the total tax increment expenditures authorized by the tax increment financing plan or the total tax ents. Laws 1985, c. 194, inserted increment expenditures for the project, whichever is less. 4 _round space development district" K 3, 3. Subd. 4. Limitation on use of tax increment. All revenues derived from tax incre- sp.,c. 14,in subs. 2,in the next[o ment shall b� used in accordance with the tax increment financing plan. The revenues "` Sp., . ,i copy of the plan" for shall be used solely for the following purposes: (a) to pay the principal of and interest on ,stitadded the last sentence;t and added bonds issued to finance a project; (b) by a rural development financing authority for the - purposes stated in section 362A.01, subdivision 2, by a port authority or municipality exercising the powers of a port authority to finance or otherwise pay the cost of mmentaries redevelopment pursuant to chapter 458, by a housing and redevelopment authority to Financing, the 1979 Minnesota Act. finance or otherwise pay public redevelopment costs pursuant to chapter 462, by a -,hell L.Rev. 627. municipality to finance or otherwise pay the capital and administration costs of a 18 Minn.S.A—10 279 1986 P.P. § 273.7 5 TAXES; LISTING, ASSESSMENT TAXES; LISTING, ASSESSMENT development district pursuant to chapter 472A, by a municipality or redevelopment Subd. 7. Subsequent districts. E agency to finance or otherwise pay premiums for insurance or other security guarantee- recertification of parcels eliminated ing the payment when due of principal of and interest on the bonds pursuant to chapters activity, no parcel that has been so el 462C, 474, or both chapters, or to accumulate and maintain a reserve securing the the original certification may be inclur payment when due of the principal of and interest on the bonds pursuant to chapters the 20 years prior to the date when c 462C,474, or both chapters, which revenues in the reserve shall not exceed, subsequent to section 273.76, subdivision 1, that par the fifth anniversary of the date of issue of the first bond issue secured by the reserve,an district. amount equal to 20 percent of the aggregate principal amount of the outstanding and nondefeased bonds secured by the reserve. Revenues derived from tax increment may be Subd. 8. Mined underground spa( used to finance the costs of an interest reduction program operated pursuant to section increment from a mined underground 462.445, subdivisions 10 to 13, or pursuant to other law granting interest reduction for the costs of excavating and supp� authority and power by reference to those subdivisions only under the following condi- mined underground space including t tions: (a) tax increments may not be collected for a program for a period in excess of 12 sprinkler systems in the space. years after the date of the first interest rate reduction payment for the program, (b) tax Laws 1979, c. 322, § 5. Amended by Law- increments may not be used for an interest reduction program, if the proceeds of bonds 1982,c.523,art.38, §§ 7 to 12; Laws 1982, issued pursuant to section 273.77 after December 31, 1985, have been or will be used to 14; Laws 1985, 1st Sp., c. 14, art. 8, § 16. provide financial assistance to the specific project which would receive the benefit of the interest reduction program, and (c) not more than 50 percent of the estimated tax Laws 1979, c. 322 did not contain approp, increment derived from a project may be used to finance an interest reduction program items or a specific effective date. See § 645., for owner-occupied single-family dwellings unless a project is located either in an area method of determining the effective date. which would qualify as a redevelopment district or within a city designated as an "project" Amendment. Substituted "district' enterprise zone pursuant to section 273.1312 subdivision 4, clause (c)(3). These revenues "Project"in subds. 1 and x Added"county a. r'P P � _ who shall distribute the excess amount to" in shall not be used to circumvent existing levy Iimit law. No revenues derived from tax 2. Revised subd. 6 which formerly read: increment shall be used for the construction or renovation of a municipally owned "If, after five years from the date of certifi, building used primarily and regularly for conducting the business of the municipality; of the original assessed value of the tax incrc this provision shall not prohibit the use of revenues derived from tax increments for the financing district pursuant to section 273.7c construction or renovation of a parking structure, a commons area used as a public park demolition, rehabilitation or renovation of pro or a facility used for social, recreational or conference purposes and not primarily-for or other site preparation, including improveme conducting the business of the municipality. a street adjacent to a property but not installati _ utility service, has been commenced on a pro Subd. 5. Requirement for agreements. No more than 25 percent, by acreage, Of the located within a tax increment financing distri property to be acquired within a project which contains a redevelopment district, or ten - the authority or by the owner of the proper' percent, by acreage, of the property to be acquired within a project which contains a accordance with the tax increment financing pla housing or economic development district,as set forth in the tax increment financing plan, = additional tax increment may be taken from shall at any time be owned by an authority as a result of acquisition with the proceeds of property, and the originai assessed value of bonds issued pursuant to section 273.77 without the authority having prior to acquisition property shall be excluded from the original ass. in excess of the percentages concluded an agreement for the development or redevelop- value of the tax increment financing district. I ment of the property acquired and which provides recourse for the authority should the authority or the owner of the property subsequ commences demolition, rehabilitation or rend% development or redevelopment not be completed. or other site preparation on that property incl; Subd.- 6. Limitation on increment.. If, after four years from the date of certification - improvement of a street adjacent to that proper, of the original assessed value of the tax increment financing district pursuant to section accordance with the tax increment financing 273.76, no demolition, rehabilitation or renovation of property or other site.preparation, _ the authority shall certify to the county auditor including improvement of a street adjacent to a parcel but not installation of utility the activity has commenced, and that proper' service including sewer or water systems,has been commenced on a parcel located within - T added into the tax increment financing dis The county auditor shall certify the most rec a tax increment financing district by the authority or by the owner of the parcel in assessed value of that property and add it to accordance with the tax increment financing plan, no additional tax increment may be original assessed value of the tax increment Einar taken from that parcel, and the original assessed value of that parcel shall be excluded district." i from the original assessed value of the tax increment financing district. If the authority 1982 Amendments. Laws 1982, c. 523, art or the owner of the parcel subsequently commences demolition, rehabilitation or renova- = §§ 7 to 12 revised subds.2,3,4, 5 and 6,and a tion or other site preparation on that parcel including improvement of a street adjacent to = Subd. 7, effective with respect to districts for v that parcel, in accordance with the tax increment financing plan,-the authority shall - certification is requested after June 30, 1982. certify to the county auditor that the activity has commenced, and the county auditor =- to revision subds. 2 to 6 read. - shall certify the assessed value thereof as most xecently certified by the commissioner of __ "Subd. 2. Excess tax increments. In any ye revenue and add it to the original assessed.value of the tax increment financing district. which the tax increment exceeds the amount n For purposes of this subdivision"parcel"means a tract or plat of land established prior to- san'to pay the costs authorized by the tax incre the certification of the district as a single unit for purposes of assessment. financing plan, including the amount necessar cancel any tax levy as provided in section 47 280 IT NNNNN----------.—.—.-- � --_r_ `-- p• Q Sc�_,4 •o-�o.c v v�o v�o.o.o v�o�o.o m m m m m 4 O G m v P - o 4 C < A Z 1 _ l 4 C X00�o O+N v�tnP�nP P V P NJ 2 C m O m p O VN�pV V Pero—W mOtnV � - � n O m N r r r ID r P u m b N ID t v 0 n N ¢ < —ly y ID �Q�y11QQQgl!om QQJ m.ov�o�o.o.o.ovN m S O O O O O S N r P ID O N u r p ? ^ �J�GJ��G7�4J� C PN—�n r OuN u v^ 7 N ^ l —� D WIN W W W W W W W W < A LA V N V 1 l l l N t A N N 1 J I{ V 1 M W V W W W W W W W W W W W W W W W W W I 2 0o m � o 00000000000000ccoo �• � a = a e3o c w � n n �J m P P P P P---� yy O m n I C P OOOOO V+tn to V V�uN SCL tv a u cn =D Z o T p a m C m n �. �+ VIDNIDNN�pP l �' J C p 7C - e = m V O O C C O u 1 I N R ^^ y N N m 4 C. 1.nV ID O m V v 1 G N 0 Z- u to CD Oen y;� y D LA Go b m -----VVVNNNNPPPPPPOr a �« — �'•7 O � � W NtANIA V�N NInr t r�pO--NN N W Q N y Q O 4 t WWWW Wr=rPPP Wbn—W Vrt WN == 1J- — N Y w o v�NNv00�o V OPr p Vrv� _ +� p � C a O—PN 4 O v p N OOOOOv�NNV V..—mVr�pNO—r O_ � C N 3 m r rP W NPOr V—fin�pN P�0-- r � N - _ a O Oen�O OCD 4 C l p W—r P—�DIDN C P Ln W V' V�1ANrP V VINIC'.fit WN � V n a O O ^ -a PrNr ^ Z clcy��mpN- o.o.o.o.no.PIDry - 7 r M C O S S P P P�=P F P ^J 4 N _ C u, .—..-- ^N M O O W P L W IDN V V W N O m v—W N P r 1,;.•� �_ - = O�VPW O VNN rvr VOrNVN�O J - - m r N W SCO VPVINt�p—OP W rpV W P � V• O O C ID O O ID vl u�o V�C N r VI r N P— - • N N �o --�cmPWrr_- uuuuurPmr �c Duo l� g �^—v—u�oV�nrv.OV Vr pppp V�nuO � • W W O P O W ID O W W N N O�O�P r W N •� ? 1 - VI P O N P v W r VI r N ID V v V CC—N—P N u ON NI..INVVVOPIDr.o 98P70/6 nom VPvl�nrrur rruuNNN--�•�' I _ I il9lHX3 - - - F O P P V V S V•V ID—IDP—�p N P 0 VIN -- - ' W V I P C O P �• � O v�o�o�o�o�o�o�o�o Z.e Z 7 Z z (� _ p r WN— \m�o�O.v�.ru,wlDvmm¢m¢ c ---------- - OVIDIDIDIDIDID----—CD m my P n j '. � >•t � � lD n c ct o Q Q 1'0 r4 m IDOIDO C OtPJ+tPO IPJ.OPI IPO OPI OP.:P V+O coo v+V R 1 ,—.O• -to � n — �^Io tJ1y W W 0—P P—W—m— fD 0 1 p N x n b m NN NN N NNN— A rr ^1 CO CD W CD 1 W W S S O S V S S O S S O N r P m O N Wr I p c "'1 N r RoQ oQ oQCD'0 rt Q F O n I O v v 2 y 1 J I Vm N N V n 7 D o W N C n W W W--W W W W W W y W W W y y W W W V W y W W W-W W W—W W-W— T D -3O � = O O�O I O I O I P P P P P P P P o � 4 0 000000000000000000 � � O O � an• H � � .� nn D I o �I Q M tD d - o 0 ID Vvv V VtoNNNO¢V v.V P WN—r � ] 1 Q P 00000tn v,Inv 0—j. - y N � � yZ � = r =C 1 - w_J P C tD ('� ro _ � avri uricru Or I O� 7 � f7 O C n � V m N m N N ID P 1 N n O Vt O n I^ �14M2 r g 7 F Q .O► W ; ID IDvrrv.D�nB rtS ^—� m v Jc a Ln n H N ^� n. 6 � '� I++ W N©W W m Z > I n '� y m -i l C Q Z fo D c � t IJI -- c > `° n TZ n O ► � m P P P P P N N N N O m p N ID W to�D N r y1 �w � C O +� — —mg W P Pr—ID PN r; O � p N OOOOOv+v+Nvv vvNWP—pp—r � j[ d n a o o � nq O .�. zo n A Q r P r P yNPOr v—N IDN P ID--V r V, 7 V OU Py yyNPNIorN OOWIOOPI �, _ - Iq {q P W I D¢V P I A N r P V 6 n N I p O r W N = ID m m¢O¢0 0 to y O m O u to P In u Vt y, N N LA , i Nr¢—.pulp.o lD_Pf P OON UPPP PPPP¢r�D !_J C C O O o P P P P P P P P P P 98/b0/6 - d11191HX9 Ou PuuOV . VWNOO v—u Pr c _ - O �� v v TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: 1987 Budget Issues DATE: September 9, 1986 1987 Budget issues for discussion 1) One option the Council has is to "buy down" the mill rate by levying less taxes and using General Fund balance in the 1987 budget and not transfer as much to the CIF Fund. The approximate effect on the mill rate of using $150,000 in this manner is; 1986 millrate 17.426 ' track tax increment value 1.474 track fiscal disparities value 1.1 subtotal 19.9 City levy 1.6 subtotal 21.5 $150,000 buy down -2.0 total 19.5 2) A list of potential cuts which is not all inclusive and not necessarily recommended is; Community Development - prof. services 5,000 Community Development - planner 23,000 Eagle Creek parking lot 2,500 Umbrella Insurance 20,000 ? Comparable Worth 10,000 Street part-time 5,000 ICC promotion 7,000 Asst Building Inspector remain at 1/2 time 5,000 Receptionist 15,500 Wages at 3% instead of 4.5% 15,000 ? subtotal 108,000= 1.4 mills less police officer addition 25.000 subtotal 83,000 = 1.1 mills add revenue - liquor license 10% increase 5,000 add revenue - dog license 100% increase! ! ! !?? 200 88,200 = 1.16 mills 3) Alternatives A) Council could take the "bite the bullet" approach with the short term pain in order to achieve the long term gain of the improvements financed by TIF. This would be adopting the budget in basically the form presented with an estimated millrate of 21.5. B) Council could buy down the millrate by two mills using $150,000 of General Fund fund balance instead of transferring it to the CIF. This would be a one year tactic and would bring the millrate down to about the average of the 22 cities in the budget survey. In future years the council can on a year by year basis, attemp to buy down the millrate of the other taxing jurisdictions by passing through a portion of the tax increment. C) Same as alternative B but buying down 3 mills. D) Cut budget requests by specific budget line item from the above list in #2 above,or in some other manner. E) Any combination of the above.