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HomeMy WebLinkAbout04/08/1986 TENTATIVE AGENDA ADJ .REG.SESSION SHAKOPEE , MINNESOTA APRIL 8 , 1986 Mayor Reinke presiding 11 Roll Call at 7 :00 P .M. 2] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 31 7 :00 F .M. PUBLIC HEARING - Improvement of Fourth Avenue Between Fillmore and Scott Street (bring report) 4] 8:00 P .M. Industrial Commercial Commission presentation of Goals and Objections 5] Approve Bills in Amount of $189 , 954.49 61 1986-91 Capital Improvement Program (bring item 8n from 4/1 agenda) 7] Other Business: b] 8] Adjourn to Tuesday April 15, 1986 at 7 :00 P.M. 9] Hold Housing and Redevelopment Authority Meeting. John K. Anderson City Administrator MEMO TO: Jahn K. Anderson, City Administrator FROM: Ken Ashfeld, City Engineerl�'4 SUBJECT: Fourth Avenue Reconstruction Public Hearing DATE: April 3, 1986 INTRODUCTION: A public hearing is scheduled for April 8, 1986 to address public improvements to Fourth Avenue (CSAR 16) from Fillmore Street to Scott Street . BACKGROUND: The proposed project area is a County State Aid Highway with the City acting as lead agency since the project is much more complicated than surface improvements (utility rehabilitation) . Attached is a synopsis of proposed improvements as addressed in the March, 1986 Feasibility Report. This will also serve as an informational item to the public at the hearing. Also attached is Resolution No. 2534 Ordering the Improvement and Preparation of Flans and Specifications. Alt ernat ives: 1. Adopt Resolution No. 2534 Ordering the Improvement of plans & Specifications as addressed in the March, 1986 Feasibility Report. 2. Revise the proposed improvements and direct staff to revise the Feasibility Study accordingly. .3. Do Nothing. RECOMMENDATION: Alterriat ive No. 1 REQUESTED ACTION: Move the adoption of Resolution No. 22534, A Resolution Ordering an Improvement and the Preparation of Flans and Specifications for Fourth Avenue Reconstruction from Fillmore Street to Scott Street, Project No. 1986-3. KA/pmp MEM FOURTH AVENUE RECONSTRUCTION FROM FILLMORE STREET TO SCOTT STREET Since Fourth Avenue is a state-aid street, reconstruction must be in conformance with state-aid standards to receive funding. Proposed reconstruction elements consist of the following: 1. New concrete curb and gutter. 2. New concrete sidewalk. ?,. A 9 ton bituminous pavement providing for two lanes (1 in each direction) and parking_ lanes on both sides. 4. Storm water catch basins (constructed in conjunction with the Holmes Street Lateral Project). The following is a summary of estimated street costs: TOTAL PROJECT COST $368, 325.76 Proposed Cost Participation Abutting Property Assessment $ 92, 076. 76 County-State Aid $207, 421.50 City-Wide Ad Valorem Levy $ 68, 866. 99 Proposed Assessments Benefited abutting front footage 4, 042 L. F. Assessment per front foot = $92. 076.76 = 22.78/L.F. 4,042 Typical lot has 60 L.F. front footage Typical Assessment = 60 L.F. x $22. 78/L. F. _ $1,36E. 80 In evaluating_ the infrastructure systems, as a whole, within the proposed protect area, the sanitary sewer was identified as needing replacement. Cost of this system replacement is proposed to be funded by the sanitary sewer fund. ESTIMATED SANITARY SEWER IMPROVEMENT COSTS $91,561.25 In addition to the sanitary sewer main replacement, sewer services that are found to be deteriorated are proposed to be replaced from the sewer main to the property line. This is proposed to provide for (1) Continued sanitary service to your property, (2) Integrity to the sewer system, and (3) Undisturbed roadway improvements abutting your property. Since the sanitary sewer service is owned by the user, costs for sanitary service replacements are proposed to be assessed to the benefited property. If in the judgement of the Engineering Department, services should be replaced beyond the property line, we will make that recommendation to each property owner. RESOLUTION NO. 2534 A Resolution Ordering An Improvement And The preparation of plans And Specifications For Fourth Avenue Reconstruction from Fillmore Street to Scott Street Project No. 1986-3 WHEREAS, Resolution No. 2533, adopted on March 20, 1986, fixed a date for Council hearing on the proposed improvement of Fourth Avenue Reconstruction from Fillmore Street to Scott Street by street and sanitary sewer reconstruction ; and WHEREAS, ten days published notice of the hearing through two weekly_ publications of the required notice was given and the hearing was held on the 8th day of April 1986, at which all persons desiring_ to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter des- cribed . es- cribed : Fourth Avenue Reconstruction from Fillmore Street to Scott Street , Project No. 1986-3, Street and Sanitary Sewer Improvements 2. Ken Ashfeld, City Engineer, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adapted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 19 City Attorney � s� - - y . + _Lw►:Y..+.�3rwr3.� •tTb•^ f' .Y'_'�T_t:A�f"....9 al 'fY ...ai �� i r/• Z r�i sw- s.o o ,e _- 3 w- _- :ssv" &Z;3 D aha '>t `.`i 9F• 'SL`rAu."7' n�J' O u G_..n:. 'C S .N D L.- •fl•-O aF`�� � m.v� a•� rn� a�: j ° a=i.► . F t c = u�� > E �.r.z c E .c c« yU v c} au — � � a, uoa> ro rosn sro ro Ea> � L � 3. 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O -n° Ami 3 _ ' tCl tz N p>� co CD �," < .pry co ct _n,•oq �w:tea s .'. :-_a'.an•':"�"'.aCs"an•-•oa4 i:L w�..p.= .�.:L ;� .cD Cp ori a_.,nom. -�D L. .•,��� .ya w* -.•,.� : .a..,>•w, cD .e.••.,e..a+-• :3 CCq- co-O` L'�``�`,err-'. --sem ='ce _.:w Zf .+ � � p cD tD ,.�.;,..� - " ""`d"`. .. rn:, ,.3""'i G�Sr .:'Z —*�-••.*'n ^'� .sv?'''3'?..x-:^�!D- 'G.� a.y.L�. v--^- r.�.._.. "'.,�, �"�"yt_-:> ?7.sn p -.-� '� tp_ •<0 tD-_ � 31� ti,ya'YD CD -i a•-. •� +.a:: .�. - �-- -- �? 3- . L-- r �� • .uJ`�rial Commercial Co < <i ssion FROM: Jeanne Andre, Community Development Director E: April 8th Joint Meeting with City Council on Goals and Objectives DATE: April 7 , 1986 Introduction: The Star Cities Task Force, and particularly ICC members are requested to attend the April 8th City Council meeting to review the work on the goals and objectives, and seek Council concurrance on concepts and priorities developed by the Tast: Force. This memo is to serve as an update on some issues to be discussed at the meeting. Background: l) The attached "Master Plan for Economic Development Functions" Was inadvertently left out of the agenda packet mailed Friday. 2) As you all probably know by now, I will be leaving to take a new job with the City of Golden Valley. This vacancy along with a staffing study ordered by the City Council has caused the City Administrator to accelerate the issue of analyzing staffing for economic development.. Attached is his memo on revised staffing for the department which went to the City Council for its April lst meeting. Council has not acted on the reorganization except to authorize hiring a new Community Development Director using a revised job description. This has all happened very quickly, but comments - from the ICC can still be taken into consideration. 3 ) You may have noticed that I did not have time to develcp a one-year economic development plan as discussed at the last task force meeting. This wall give my successor something to do - or perhaps the subcommittees can be asked to take the five-year list and select those items which can be , � i y .1; _ year. ='" accomplished n ..he ���s L) Assuming that C4 ty -Dun-il concurs with the recommenda- tions, the ICC needs to meet soon to determine the impact of the reorganization on the current ICC, and how to recruit new people to take on the ambitioL's program. Taree alternative times are suggested I recommend meeting at the earliest time that most members can get together. Please le- me know at the Council meeting which times would work for you. -� p.m. I, b) Wednesday, April 15th from 5-7 p.m. c) Wednesday, April 23rd from 5-7 p.m. Requested Action: 1. 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Anderson, City Administrator FROM: Judi Simac, City Planner RE: Capital Improvement Program Planning Commission Review DATE: April 4 , 1986 BACKGROUND: At their April 3 , 1986 meeting the Planning Commission reviewed the 1987-1991 Capital Improvement Program. They approved a motion to recommend adoption of the 1987-1991 Capital Improvement Program with the following amendments: #12 Market Street 1st-4th move up to 19871 #11 Apgar Street 2nd-10th move up to 1987 / The Planning Commission also approved the following recommending motions: 1. In regard to #67 Prior Lake overflow and #73 Deans Lake Outlet Control, the Planning Commission would like the City to push the Watershed District to officially complete the Prior Lake outflow construction and to incorporate with that, the construction of the Deans Lake Outlet Control. 2. The Planning Commission supports the construction of V.I .P. sewer west of County Road 17 which will provide for additional land available for single family residential development. ACTION REQUESTED: Acceptance of the Planning Commission recommendations on the 1987-1991 Capital Improvement Program. JS:cah ` . . TO. John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Aide RE: Ordinance No. 194 Summary DATE: April 8 , 1986 Introduction and Background On April 1 , 1986 the Shakopee City Council approved Ordinance No. 194. This ordinance effectuated the proposed cable franchise modifications agreed upon by Zylstra-United and the City of Shakopee. Due to the length of this ordinance ( 12 pages) and the subsequent cost of publication, staff has requested Mr. John Gibbs of Herbst and Thue to prepare a summary ordinance for final publication. Attached is the legal summary of Ordinance No. 194 . Council approval of any summary ordinances is required prior to their publication. Alternatives 1. Approve the summary of Ordinance No. 194 and proceed with publication. 2. Do not approve the summary of Ordinance No. 194. Staff Recommendation Staff recommends alternative No. 1. Action Requested Move to approve the summary of Ordinance No. 194 and proceed with publication. BAS/jms PUBLISHED NOTICE ORDINANCE NO. 194 Fourth Series An Ordinance of the City of Shakopee Amending Shakopee City Code Chapter 15 entitled "The City of Shakopee Cable Communications Ordinance" by deleting certain language and adding addi- tional language to reflect the result of nego- tiations between Zylstra-United Cable Television Company and the City of Shakopee as a result of economic difficulties experienced by the City of Shakopee Cable Communications System. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: Following is the official summary of Ordinance No. 194 , Fourth Series, approved by the City Council of the City of Shakopee on the 1st day of April, 1986 . SUMMARY The City Council of the City of Shakopee by the above Ordinance No. 194 , Fourth Series , made the following changes in the Shakopee City Code , Chapter 15 , entitled "Cable Communications Franchise Ordinance" as follows: A. Amending the Code; 1 . Providing for possible extension of the Franchise. 2 . By requiring franchise fee payments to be made quarterly rather than annually. 3 . By authorizing the utilization of a letter of credit in place of the security fund in order to secure performance . 4 . By authorizing liquidated damages to be collected from the letter of credit. -1- 5 . By creating the mechanism for drawing upon the letter of credit. 6 . By deferring certain public access programming, institutional network , pole rental and expenditure commit- ments in exchange for certain financial support requirements . 7 . By modifying character generator commitments in exchange for the payment of financial support to the City to meet character generator commitments. 8 . By eliminating the Grantee 's allowable management fee. 9 . By adding language which protects the enforceability of the cable communications franchise ordinance . The above Ordinance was adopted by the Shakopee City Council on the first day of April, 1986 , and the immediate foregoing Summary was approved by the Shakopee City Council on the day of April , 1986 , by at least a four-fifths (4/5 ) vote of the Council as per requirements . Mayor of the City of Shakopee ATTEST: City Clerk Prepared and approved as to form this day of , 1986. City Attorney -2- MEMO TO: John K. Anderson, City Administrator FROM: Jeanne Andre, Community Development Director RE: Reorganization of Industrial Commercial Commission ( ICC) and Adoption of Five-Year Economic Development Plan DATE: April 4 , 1986 INTRODUCTION: The Industrial Commercial Commission formed a Star Cities Task Force which met extensively over the past few months . The Committee has prepared a set of Goals and Objectives (Five-Year Economic Development Plan) which it now wants to present to the City Council for adoption. As part of the discussion the Committee has also recommended an expansion and reorganization of the ICC to enable it to pursue the extensive set of goals it is promoting and bring in new volunteers to help. BACKGROUND: For many years the ICC has been pursuing gaining Star City desig- nation from the State of Minnesota, somewhat hampered by lack of staff support. To aid the ICC, the City applied for technical assistance from the State to develop a one and five-year economic development plan ( one of few remaining steps the City needs to accomplish to achieve designation) . In pursuing the plan, the task force also felt the need to look at organization and how the plan could be enacted. Attached are proceedings of all but one of the Task Force meetings to enable the Council to follow the activities that led to the Goals and Objectives, which are also attached. Members of the Task Force included all of the ICC members as well as Jerry Wampach, Lee Hennen, Sister Agnes Otting, Jim Stillman, Gary Laurent, Doc Muralt, Linnea Stromberg Weis , Bud Berens , John Anderson, Jeanne Andre and Leslie Blicker ( State of Minnesota) . The ICC selected the membership to be broadly representative of a number of groups which are concerned with economic development in Shakopee. The Task Force would state that their activities evolved through discussion and interaction into a list of goals and objectives for which there was broad support. The initial gut reaction to economic development needs were: transportation (highways) , downtown redevelopment, tourism and hire an economic development director. After much discussion the major addition was promoting residential development, with a judgement that industrial/commercial development is occurring adequately without a lot of city encour- agement and that the tourism focus should be on winter (off-season) complement to existing tourism attractions and to capturing tourism in the downtown. The goals and objectives as developed are meant to be in order of priority, that is: 1 ) transportation is most urgent to make anything happen in Shakopee; 2) downtown redevelopment falls next in urgency because lack of action may soon mean loss of opportunity; 3 ) residential development is next most important because there seems to be a bottleneck stopping housing development that is based largely on government action (or inaction) which stops normal market functions from occurring; 4 ) tourism is important as Shakopee ' s new identity, but there is a need to remove the seasonal swing now experienced; 5 ) industrial development continues to be important because of the tax base it brings - but is less urgent for city involvement because Shakopee has a large private industrial park which can develop without significant impetus from the City. The last two areas, support services and organization are more general and need to be addressed to adequately handle the first five priority areas. The ICC has asked for a meeting with the Council to review their findings and seek Council concurrence. After developing this long list of objectives the ICC also wanted to look at its own organization, both because the ambitious program seemed like more than they could take on alone and because the State requires an organizational structure for economic development as part of the Star Cities process. Their conclusion was that the recently formed Scott County Transportation Coalition and the Chamber of Commerce Tourism Committee are both dynamic groups that are taking on objectives the ICC has identified - and therefore duplication of effort in these areas is not necessary. To handle the other priorities the task force recommended expanding its subcommittee structure to include the existing downtown committee and three new subcommittees; 1) New Development; 2 ) Finance; and 3 ) Business Retention. The ICC would be reformulated as more of an umbrella organization that would include two repre- sentatives of each of the subcommittees as well as representatives from the Chamber Tourism Committee and the Scott County Transpor- tation Coalition. The attached organizational chart summarizes the proposed new ICC. Given the proposed new organization and growth of economic de- velopment functions for the City, City staff have met to determine how staff support for these functions might be provided. Attached is a "Master Plan for Economic Development functions" which summarizes one possible approach. The major components are as follows: 1) A representative, 12-member ICC would meet only every other month, taking on a communications and coordination function. 2 ) The Downtown Committee, Tourism Committee and Transportation Coalition would continue current meeting schedules. 3 ) The New Development, Finance and Business Retention Committees would met once a month on different Wednesdays from 5-7 p.m. 4 ) The following staff would take on additional responsibilities under this plan: *a) Community Development Director would be involved in ICC and New Development and Finance Subcommittees. *b) Finance Director could possibly be involved in the finance committee. *c) Barry Stock would staff the Downtown Committee. *d) Toni Warhol would take on agenda responsibilities for ICC and Finance and New Development Subcommittees. *e) Darlene Schesso would take on development and staffing of Business Retention subcommittee. *f ) ICC Recording Secretary would add minute taking for one meeting every other month. This last point ( f) is the only additional expenditure outside the general staff increase recommended by the City Administator in his staffing memorandum. Most functions are covered by shifting of responsibilities. ICC and the City Council should discuss the staffing needs and determine if this proposal reasonably meets the increased needs at an affordable price. REQUESTED ACTION: 1 ) Review ICC recommended Goals and Objectives and adopt as City of Shakopee, Five Year Economic Development Plan. 2 ) Review ICC recommended organization plan and direct ICC and City staff to take necessary steps to implement plan. 3 ) Review staff recommendations on staffing for economic development and direct implementation of staffing changes to accommodate necessary economic development functions . JA:cah Attachments *This has not previously been part of this person' s job description and is based on departmental reorganization and hiring of a new planner and receptionist. 7 CC/ PROCEEDINGS INDUSTRIAL CONLKEERCIAL COr!,iISSION STAR CITIES TASK FORCE SHAKOPEE, MINNESOTA JANUARY 8 , 1986 MEMBERS PRESENT: Al Furrie Tim Keane Jane DuBois _ Jim O'Neill John Manahan Anthony Berens John Anderson Jim Stillman Agnes Otting Linnea Stromberg/Wise Jeanne Andre ARRIVED LATER: Leslie Blicker Gary Lau_ent FIETSI-EIRS ABSENT: Jerome War;,_Dach Lee 3e nnen Jeanne Andre eXD_ained that tY:e Strej-j_-t and Weaknesses i dent_fi.ed by the task force at the December !6tA meeting had been w==Leen up and distributed to the members for their act?tional c^ ?ile^.tS. The subcommittee of John Manahan and Jeanne Andre had been met to create an expanded version o_ the goals and objectives developed by the task force at the December 16th meeting, as well as to develop activities to acco-mplisn those goals ana objectives. John Manahan sucaested initial d scL'ssion should Occur on the f our major categories aevelopea by the subcommittee which were identified as letters A thru D. John Anderson commenced that cataccry D, which encourages balanced development as a free standing growth center, should serve as an ove_-riding goal into which all of the other m&D cr goals would fall. There was consensus on this item and consequently the four majc_ ca'.tagories were converted to six catagories which had as their major headings: A. Transportation B. Industrial C. Commercial/Downtown D. Support Services E. Tourism F. Residential Significant discussion then centered on the goal of tourism and how that should be approached -as a city economic development goal. Major issues involve the need to capture tourist dollars now coming through the community verses the need to focus on development of winter activities which would complement existing summer tourism activities in the city. Additional discussion centered on downtown as a local retail center verses downtown as a regional or tourist attraction. Task force members acknowledged that the many activities contemplated under the draft goals and objectives were numerous and would be difficult to accomplish within a desired time frame. It was determined that the subcommittee should take back a list of activities and seek to prioritize them based on a ten point rating scheme where the major goal Transportation would receive a rate of three, the goals of Commercial/Downtown, Tourism, and Residential, would all receive rates of two, and Industrial and Support Services would each receive a rate of one-half. For the next task force meeting the subcommittee will bring back the list of activities divided into these major goal cat- egories. Greater emphasis for priority will be given to activities which fall under those categories which have the greatest weight. The next task force meeting is set for January 28 , 1986. l PROCEEDINGS INDUSTRIAL COMMERCIAL COMMISSION STAR CITIES TASK FORCE SHAKOPEE, MINNESOTA JANUARY 29 , 1986 MEMBERS PRESENT: MEMBERS ABSENT: Jake Manahan Al Furrie Jerry Wampach Jim Stillman John Anderson Jim O'Neil Gary Laurent Doc Muralt Jane DuBois Linnea Stromberg Weis Lee Hennen Bud Berens Tim Keane Leslie Blicker Sister Agnes Otting The main action at the January 29th Task Force Meeting was review of revised Goals, Objectives, and Activities. The following issues were discussed: 1) Try to establish measurable objectives. 2 ) Section II. 13 - Remove "attract other commercial development to the City" , Remove items 3 and 5. Add item 3 to lb. 3 ) Section II , Add tying in the river to item C2. 4 ) Section II F - remove whole section. 5 ) Section III , A, 1, - change "conduct" to "collect private" 6 ) Section III C - Add item 5 - Establish measurable goals for off-season tourism (eg. attract 3000 tourists per week) . 7) Section IV, 5 at end of sentence, add: "to let market forces better work to provide for the development of residential lots. 8 ) Section IV, 5 , at the end of sentence add: "to open more land for residential development. " 9 ) Add new #8 to Section IV which states: "Construct 13th Avenue and other public improvements which will encourage property owners on the fringe of urban develop- ment to develop rather than hold land. The majority of the discussion focused on the problems with residential development and the need to prioritize and stress residential development. Incidents citing loss of existing or new residents due to lack of residential lots were given. It was determined to give residential development a high priority right behind transportation improvements. No comments were made on Section V, regarding industrial development. Discussion of Sections VI & VIII was carried over to the next meeting. The next task force meeting was set for February 12 , 1986 . PROCEEDINGS INDUSTRIAL COMMERCIAL COMMISSION STAR CI'TIE'S TASK FORCE SHAKOPEE, MINNESOTA FEBRUARY 12 , 1966 MEMBERS PRESENT: MEMBERS ABSENT: Jane DuBois Al Furrie John K. Anderson Jim C'Neil Gary Laurent Doc Murals Bud Berens Lee Hennen Jim Stillman Tim Keane Jake Manahan Sister Agnes Opting Linnea Stromberg-Weis Leslie Blicker Jeanne Andre The following issues were discussed at the meeting: 1. Add promote life cycle housing to residential section. 2. Move V.E. - Revitalize and Activate Local Development Corpo- ation to section VAI on organization. 3. Aad new goal of developing financial expertise to package economic development deals - encouraging local banks to become more involved. 4. Discussed at length how school system can attract or discourage residential development. Jim Stillman discussed now State school formulas have worked against Snaxcpee and consensus was to aaa an item to look at ways to support school services such as seeking resolution of sales ratio issues, encouraging more electives, etc. Add _tem to ey-DIcre creative ways to bring new educaticral/ institutional facilities to Shakcpee such as private schools , branches c-d state college or un-vers_ties, state -nst-tuticns, etc. 6. Discussion of how to aet through the final stet of the Star Cities process - the city presentation - was held. Gary Laurent noted that Bill Makl_^. of Lakeville had told him about an excellar- consultant that helped Lakeville get through the process , and at a reasonable price. Staff agreed to try and get the name of this person and discuss the status of the Shakopee process with nim. Task Force Members will try to have one more session to review a new draft and aet on with developing an economic development plan. The pian will involve reorganizing the ICC, prioritizing the goals and assigning :.hem to subcommittees under the new craani::ation. Leslie BElicker , cf the State of r.innesot.a technical assistance staff will be asked to attend the next Task Force meeting and comment on the plan before it is presented to the City Council in April. The Task Force reauested that staff circulate a draft of the next document, accept written or oral comments and do one more revision of the document before meeting with Ms. Blicker, tentatively on March 12th. Jeanne Andre Recording Secretary Cid PROCEEDINGS INDUSTRIAL/COMMERCIAL COMMISSION STAR CITIES TASK FORCE SHAKOPEE, MINNESOTA MARCH 5, 1986 MEMBERS PRESENT: MEMBERS ABSENT: Jake Manahan Al Furrie Jerry Wampach Jim Stillman Doc Muralt Jim O'Neil Jane DuBois Gary Laurent Sister Agnes Otting Tim Keane Bud Berens Leslie Blicker Linnea Stromberg-Weis . Lee Hennen Jeanne Andre John Anderson The purpose of the meeting was to review the Goals and Objectives and the proposed Star City Organizational Structure with Leslie Blicker, staff representative for the State of Minnesota Star Cities Program, prior to presenting these items to the City Council. Ms. Blicker' s major concerns were: 1) Who will continue to be the Star Cities Task Force? Concensus was that it would be the ICC. as a whole. 2) Regular updating of the labor survey and fact booklet should be included in the objectives. 3 ) The Presentation Committee should be identified and ready to meet when proposals are submitted to the city and the city must clearly determine how it wants to handle its marketing role. Other comments included a request to have staff put the objectives into measurable goals when possible and use language such as "support and encourage the development of" in the goals. Discussion was held on the proposed organizational structure with concensus that: 1) Some marketing functions be- removed from the Chambers Tourism Committee. 2) Business Retention be handled as a ICC sub- committee function rather than a Chamber function. 3 ) Financial Development be handled as an ICC sub- committee function rather than through the local development corporation. John Anderson continued that the recommendations above placed more responsibilities on City staff thus requiring staffing increase at City Hall. Stromberg-Weis/Otting moved to approve the organizational structure as presented. Motion carried. DuBois/Otting moved to approve the general priority of the goals and objectives with staff to refine objectives into more measurable terms when possible. Motion carried. Stromberg-Weis/Hennen moved to approve the division of activities between the subcommittees and other outside units as outlined in the revised organizational structure chart. Motion carried. City of Shakopee Goals , Objectives and Planned Activities for Economic Development Encourage balanced development of residential , commercial and industrial opportunities to enhance the city' s status as a free - standing growth center . I . Provide for improvement of the transportation system to enhance local and regional transit objectives . A. Improve transportation downtown through the construction of T . H . 169/101 bridge junction improvements . 1 . Keep MnDOT , legislature , county and local officials focused on the need for timely construction of this project . 2 . Encourage a task force established to select ' the best alternative to handle proposed bridge/ junction improvements downtown to complete its study in as short a period as possible . 3 . Conduct hearings , revise tax increment district financial plans and sell bonds to provide a local contribution for the construction of this project . 4 . Construct the proposed improvements in a manner least disruptive to existing residents and businesses . B . Promote the construction of the proposed T . H . 101 by-pass in Shakopee and Jackson Township . 1 . Keep MnDOT , legislature , county and local officials focused on the need for timely construction of this project . 2 . Conduct hearings , revise tax- increment district financial plans and sell bonds to provide for the design of this project . 3 . Continue to work with the Metropolitan Council right-of-way acquisition loan process and MnDOT right-of-way acquisition to acquire property needed for the construction of this project . 1 C . Promote the construction of the proposed C . R . 18 bridge . 1 . Keep MnDOT , legislature , County and local officials focused on the need for timely construction of this project . 2 . Work with the Scott County Task Force to seek special legislation to fund this needed bridge project . 2 7 � II . Encourage downtown redevelopment designed to promote a vital commercial/institutional district . A . Enhance the transportation system downtown through the construction of T . H . 169/101 bridge junction improve - ments designed to improve through truck movement and enhance pedestrian movement downtown . See I . A 1 B . Improve attractiveness of retail opportunities downtown 1 . Establish downtown retail committee charged with : a) Exploring ways to improve retail mix as a means of attracting more shoppers downtown. b) Setting up and coordinating downtown sales , festivals and promotions' which will attract more shoppers downtown . Attempt one new sales promotion each year and evaluate its effectiveness . C) Explore ways of linking downtown promotions to other tourism promotions as a means of encouraging tourist stops downtown. 2 . Attract one new service , one new retail and one new office - type business to the downtown each year for five years . 3 . Establish programs to assist existing businesses to remain downtown. C . Establish downtown as tourist attraction in its own right . 1 . Improve visual impact of downtown as a means to encourage tourist stops . 2 . Explore ways to tie trail system and use of State and Federal park system to downtown. 3 . Sponsor promotions/festivals which will attract persons from outside the community . 3 4 . Attract business development which encourages tourism stops , such as boutiques , bed and breakfast facilities , etc . 5 . Establish a public relations committee whose main function is to discover ways to publicize downtown events , facilities , etc . D . Construct streetscape and parking improvements downtown which enhance the downtown aesthetically and functionally . 1 . Select the general design and streetscape elements which maximize aesthetic needs while providing low-maintenance . 2 . Establish an assessment policy that is fair and reasonable in providing for private business contributions to needed public improvements . 3 . Attract major downtown improvements which will provide significant tax- increment proceeds for the 75% city contribution to streetscape improve - ments . 4 . Develop implementation schedule which matches reasonable construction parameters with needed improvements (streetscape , road , utilities ) and available financing resources . 5 . Implement streetscape in a manner which is least disruptive to ongoing business operations . E . Promote multi-family housing development which will enhance the retail/institutional sectors of the downtown . 1 . Encourage development of elderly housing which has reduced parking needs and benefits from the proximity of the hospital in providing support health services . 2 . Encourage multi-family housing as a transition from business uses to single family residential uses which are adjacent to the southern parts of the downtown. 4 7 F . Clarify downtown zoning issues . 1 . Devise administrative/CUP process for implementation of downtown design standards . 2 . Review parking needs and recommend solution (revised zoning standards or more public lots ) to deal with parking needs . 5 IV . Support and encourage community focus on tourism opportunities , emphasizing year-round activities (Anaheim of the midwest - for families??? ) A . Support development of a local hospitality industry 1 . Collect private market studies undertaken to establish need for hotel rooms and actively support those projects which meet the needs identified in such a study . 2 . Complete zoning study of city to determine that adequate acreage , in appropriate locations and zoned properly exists for development of hotel/motels and other business . 3 . Encourage hotels to include convention facilities and meeting rooms in their development proposals . Offer tax- increment assistance to subsidize convention facilities if necessary . B . Develop city marketing capabilities to promote tourism. 1 . Establish firm financial base to fund publication of tourism brochure each year or every 2 years and ongoing staffing for tourist information booth. 2 . Establish committee to redo city tourism brochure each year or every 2 years . 3 . Encourage individual and joint promotion of all tourist attractions in Shakopee , including brochure , package tours and publicity via other media . 4 . Establish a year-round convention/visitor ' s bureau to encourage tourism, especially at off- seasons . Correspond with and tour some cities with good reputations for tourism promotion . 5 . Look into possible state grants and/or assistance for local promotional publications and activities . C . Encourage development of off-season activities 1 . Establish convention/visitor ' s bureau to encourage greater year- round traffic . 2 . Encourage development of convention facilities in planned hotel/motel projects . 6 C 3 . Promote development of commercial ice arena at the Minnesota Valley Mall to encourage winter trips to the area . 4 . Follow-up on the siting of the regional speedskating facility to see if there is as a way it can be located in Shakopee . 5 . Establish measurable goals for attraction of off- season tourism (eg . attract 3000 tourists per week) . 6 . Study what other existing or potential local events can be more widely publicized . D . Encourage development of the downtown as a tourist attraction . 1 . Tie downtown into recreational opportunities of the river . 2 . Attract retail businesses to the downtown that are tourist oriented. 3 . See II . C . 1- 5 4 . Promote a winter community festival which will draw visitors to the area . E . Develop recreational opportunities that will attract visitors to the community . 1 . Promote the Minnesota Valley Trail System and its location in Shakopee through special 1986 "opening" event . 2 . Develop local golf club . F . Develop a system of financial incentives for development of tourism facilities . 7 III . Promote residential development to increase the population base of the city . A. Set up task force to brainstrom what activities the City should undertake to encourage more resi- dential development . 1 . Encourage availability for full range of housing to serve complete life - cycle : a . Encourage elderly housing which provides services to allow senior citizens viable opportunities outside of the nursing home setting , while opening up existing housing stock for younger families . b . Increase the opportunity for development of higher bracket housing in the urban service area . 2 . Establish regular system to monitor the amount of acreage and the number of vacant lots with urban services and establish a trigger which will provide for expansion of urban services when the available land and/or lots fall below an established threshold . 3 . Establish system to monitor vacancy rates for rental housing and establish a trigger for more active City involvement in the development of new rental housing units . 4 . Promote reasonable financing mechanisms for the construction of new housing in the city . B . Focus on City Projects which will open up land for residential development . 1 . Amend Sewer Service area to include residentially zoned land to let market forces better provide for the development of residential lots . 2 . Construct Upper Valley Drainageway and those public improvement projects such as the Thirteenth Avenue which will open up more land for residential development . 8 7� V . Encourage existing and new industrial development in the city . A. Develop a marketing strategy to demonstrate the unique assets the city has to offer . 1 . Research those assets the city has that will attract industrial development ( includes : proximity to the metropolitan area ; available industrial park and labor force ; good water , subsoil , school and community spirit ; rail facilities ; platted available lots ; location as county seat with free parking and room to expand) . 2 . Determine ways to publicize and market those assets the city has to offer . B . Seek business and industry which can make use of utilities already available at non-peak times . C . Develop a business retention program to assure the well being of existing city businesses . 1 . Make annual calls on existing businesses to determine if their service and development needs are being met . 2 . Create "development" files on all major industries in town to place reports on annual calls , letters , requests for financial assistance , employment data , etc . on local firms . D . Develop computerized property data information system. 1 . Continue to improve and expand the existing data base of vacant commercial/industrial properties . 2 . Develop (with realtors ) a system to keep track of vacant (for sale or lease) buildings . 3 . Join property data system with CAD mapping capa- bilities . E . Study the establishment of a system to monitor the amount of acreage and buildings (square feet) available for commercial/industrial development in the city and develop a trigger to encourage more development when available space is too low. 9 VI . Encourage development of support services such as schools , medical facilities , and public utilities , which provide for a good freestanding growth center . A. Encourage the continuation and expansion of full service medical facilities in the city . 1 . Support St . Francis as regional medical facility and the addition of a medical/office building to the hospital . 2 . Support development of a health club which supports the "wellness" concept for local residents . B . Anticipate and work out potential problems in the availability of public utilities . 1 . Assure availability of sanitary sewer flow adequate to meet commercial , industrial and residential growth of the city . 2 . Construct Upper Valley Drainageway. a) Finalize organization with township as required under 509 water management act . b) Hire consulting engineer for drainage projects . C) Authorize design of project . d) Construct drainageway in 1987 - 88 . C . Study ways to develop active community support to enhance school services . 1 . Study the sales ration issue and its impact on school funding in order to better educate the public and seek improved state funding for Shakopee . 2 . Encourage district to expand school services , such as elective courses at the senior high which help to attract families with school - age children. 10 Develop Organization and staffing to promote economic devel- opment . A . Complete Star City designation process . 1) Complete revised labor standards . 2 ) Complete one and five year economic development plans . a) Complete goal setting process b) Write narrative chapter 3) Develop team to make star cities presentation. The team would consist of the City Administrator , Community Development Director and Representatives of the New Development and Finance subcommittees . B . Broaden the ICC Membership to more effectively promote the City ' s economic development objectives . 1) Establish subcommittee structure to handle specific identified economic development goals . Subcommittees to include : Downtown, New Development , Business Retention, and Finance . 2) Develop links with other city organizations that are promoting economic development , particularly the Chamber of Commerce Tourism Committee and the Scott County Task Force on transportation. 3) Enhance breadth of community leadership by bringing in citizens to new ICC structure . C . Determine functions where additional staff support is needed . 1) Analyze needed professional assistance needs . 2) Match existing staff to appropriate support functions . 3 ) Identify remaining functions for new staff or consultants . a) Design job description for new staff position and/or design RFP for consulting services . b) Gain Council approval for staff/consulting expenditures . 11 C) Hire new staff d) Hire consulting services e) Identify necessary support services to support subcommittee activities (eg. recording secretary, agendas , etc . ) D . Revitalize and activate local development corporation 1 . Resolve issue of federal stock registration. 2 . Look into broadening base of corporation through additional stock sales . 3 . Request corporation to undertake study of how its financial support can best be integrated with other financial incentives for development . E . Study ways for the City to develop expertise in packaging financial deals for economic development . 1 . Involve local banks and bankers in study of means to develop local expertise . 2 . Seek proactive financial deal packaging with public/private participation. 12 N• rt rh rt w ts' w tr (D z fD U) �:), c �:r ::5 0 rt o c (D rt F H r; Fr• F c (D (ID a C F N rt [n C) (D a (D E w (n C C (D () C) O 10 w in O c (; :� o o w 0 �< rt -- rta (D a c E tr' (n " (D :7, (D c 110 w rt (D — rt rt LQ (D n n H H U) n c P• �l (D O • " InP)" O C] (D 0 c tr 0 w 0 O rt (D c (D rt c w c n El �3w 7r c rt c (D (D n H• a O rt �3' O (D N En rt- w c na (nC rt, C) � we N O o C] W (D (D w � O F✓ Fl rt w (n 0 (D tr ::Y �:l rt n n o 0 rt C) c n H• N• 3 0'0 N n ro n � Fl- rt cDwr (D (DD � 00F. Innes Hb H.` m �l tr 0 < rt w �3 �3' H :� O (D (D c Fl- N• 0 (D o rt w cI o c r•'S F- a (D rt rt In c (D c i-n rt U) a (D U) F • c (D n c (n �3" c (D N• (n F'• tr w H. 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E F-3 n °w (� n � owwwa _ F�• 0 (D (D �3' :Z F-J :� rt (D (n F-j b w Fes• () P• • F-j In 1-1 d C (D c o C) b H. to c w � � O rt ((D O rt a w (D � w p rt ((DD ((D rOt 3 ° E ao ° uIrwt U) " H w 0 (D c H H• c (D c H F-' c E FJ CD El o tr In r� n In tr � rt O In r n (D (7) (D (D (D C) w N rt, (D 0) 0 (D D " 0 H- rt (D c' In • c ;N, tr In w rt F✓• -- N (D F✓ rt C w L4 C) n H• (D (D c H. rt V) rt (D Nj n F•-' O O F✓ (n lQ rH. 0 nO n n In H d "J b7 z t7 :o c r-h c w (] O c O O cr ::I (D P. c w N) F-i (D o (D rt a 0 c tr- w c nwrt cz �om (Dwoao �-jn T1s 0 P' (D (D w (D F-'• Ft n 0 F • Fes• K a o (D a- O K F✓ :� rt, :5 (] !- d rt (D (D rt F- rt a w rt Irl (D O n (D (D O c (D 0 O U) U) F-'• H. F, U) a () £ b (D U) b H. c Ea � a (n < � (D rt c � O c F'•- M• (D rt rt (D w U) c H. (D c c - F-• Ow rt rt n (D F- Fl- (D U) a F- rt rr c rr ::;, d c o tt rt, (D O w F✓ Ua (D a E w (D F rt c 0 n c 'CS rt tr a c F✓• (D ::V b c rt Fl- r• rt F,• c H. tr rt b r• o (n (D V w w H. (D c rt c 0 w =; (D n rt F� F� F-j w e (Dw o c c �3" c' E b F-j rt' In � �� 9aaa � n (D 0 (D (D 0 H• r- () :� 0 rt- (D (D r h ri Fes• rt c c'LQ c (D P. c (D (n c rt rt I- x c rt w E s= rt r- : 0, H- C) o w o (n n tr 51 rt o cnc wCrt (Dr• c F✓ (D F- F'• rt n ::;' (D c F✓ a w '4 rh (D 0 (D rt w 'c c b We, the undersigned, would like the City Council to grant a conditional use permit for diagonal parking at 205 South Lewis, Shakopee, M James :��. C 20,E'- 'S Shakopee, [AN 5-05,373 PETE TOUSIGNANT P.O. BOX 299 SHAKOPEE, MN 55379 Job Servlos 205 S. Lewla ` , topes, MN 5537@ 1 / Fenske's School of Dance _ Glossa speNWlzirw in "where .gyp,Ballet Caring for Jaz, Twnbling atri student Women's Dance&Exercise first step:' Ages(3&Up) 205 Lewis St. Sharon Fenske, Director. /ci , 445-7959 qy - TENTATIVE AGENDA Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota Adjourned Regular Session April 8 , 1986 Chairman Wampach presiding: 1. Roll Call at 9': 00 p.m. 2 . Approval of Minutes of April 1, 1986 3 . Promissory Notes Fourth and Minnesota Neighborhood Revitalization Project: a) Thomas and Susan Johnson b) Jane Wostrel VanMaldeghem 4. Other Business 5. Adjourn to April 15 , 1986 Jeanne Andre Executive Director