HomeMy WebLinkAbout04/08/1986 TENTATIVE AGENDA
ADJ .REG.SESSION SHAKOPEE , MINNESOTA APRIL 8 , 1986
Mayor Reinke presiding
11 Roll Call at 7 :00 P .M.
2] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
31 7 :00 F .M. PUBLIC HEARING - Improvement of Fourth Avenue Between Fillmore
and Scott Street (bring report)
4] 8:00 P .M. Industrial Commercial Commission presentation of Goals and
Objections
5] Approve Bills in Amount of $189 , 954.49
61 1986-91 Capital Improvement Program (bring item 8n from 4/1 agenda)
7] Other Business:
b]
8] Adjourn to Tuesday April 15, 1986 at 7 :00 P.M.
9] Hold Housing and Redevelopment Authority Meeting.
John K. Anderson
City Administrator
MEMO TO: Jahn K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineerl�'4
SUBJECT: Fourth Avenue Reconstruction Public Hearing
DATE: April 3, 1986
INTRODUCTION:
A public hearing is scheduled for April 8, 1986 to address public
improvements to Fourth Avenue (CSAR 16) from Fillmore Street
to Scott Street .
BACKGROUND:
The proposed project area is a County State Aid Highway with
the City acting as lead agency since the project is much more
complicated than surface improvements (utility rehabilitation) .
Attached is a synopsis of proposed improvements as addressed
in the March, 1986 Feasibility Report. This will also serve
as an informational item to the public at the hearing.
Also attached is Resolution No. 2534 Ordering the Improvement
and Preparation of Flans and Specifications.
Alt ernat ives:
1. Adopt Resolution No. 2534 Ordering the Improvement of plans
& Specifications as addressed in the March, 1986 Feasibility
Report.
2. Revise the proposed improvements and direct staff to revise
the Feasibility Study accordingly.
.3. Do Nothing.
RECOMMENDATION:
Alterriat ive No. 1
REQUESTED ACTION:
Move the adoption of Resolution No. 22534, A Resolution Ordering
an Improvement and the Preparation of Flans and Specifications
for Fourth Avenue Reconstruction from Fillmore Street to Scott
Street, Project No. 1986-3.
KA/pmp
MEM
FOURTH AVENUE RECONSTRUCTION
FROM FILLMORE STREET TO SCOTT STREET
Since Fourth Avenue is a state-aid street, reconstruction must be in conformance
with state-aid standards to receive funding. Proposed reconstruction elements
consist of the following:
1. New concrete curb and gutter.
2. New concrete sidewalk.
?,. A 9 ton bituminous pavement providing for two lanes (1 in each
direction) and parking_ lanes on both sides.
4. Storm water catch basins (constructed in conjunction with the
Holmes Street Lateral Project).
The following is a summary of estimated street costs:
TOTAL PROJECT COST $368, 325.76
Proposed Cost Participation
Abutting Property Assessment $ 92, 076. 76
County-State Aid $207, 421.50
City-Wide Ad Valorem Levy $ 68, 866. 99
Proposed Assessments
Benefited abutting front footage 4, 042 L. F.
Assessment per front foot = $92. 076.76 = 22.78/L.F.
4,042
Typical lot has 60 L.F. front footage
Typical Assessment = 60 L.F. x $22. 78/L. F. _ $1,36E. 80
In evaluating_ the infrastructure systems, as a whole, within the proposed protect
area, the sanitary sewer was identified as needing replacement. Cost of this
system replacement is proposed to be funded by the sanitary sewer fund.
ESTIMATED SANITARY SEWER IMPROVEMENT COSTS $91,561.25
In addition to the sanitary sewer main replacement, sewer services that are
found to be deteriorated are proposed to be replaced from the sewer main to
the property line. This is proposed to provide for (1) Continued sanitary
service to your property, (2) Integrity to the sewer system, and (3) Undisturbed
roadway improvements abutting your property. Since the sanitary sewer service
is owned by the user, costs for sanitary service replacements are proposed
to be assessed to the benefited property. If in the judgement of the Engineering
Department, services should be replaced beyond the property line, we will
make that recommendation to each property owner.
RESOLUTION NO. 2534
A Resolution Ordering An Improvement And
The preparation of plans And Specifications For
Fourth Avenue Reconstruction from Fillmore Street
to Scott Street
Project No. 1986-3
WHEREAS, Resolution No. 2533, adopted on March 20, 1986,
fixed a date for Council hearing on the proposed improvement
of Fourth Avenue Reconstruction from Fillmore Street to Scott
Street by street and sanitary sewer reconstruction ; and
WHEREAS, ten days published notice of the hearing through
two weekly_ publications of the required notice was given and
the hearing was held on the 8th day of April 1986, at which
all persons desiring_ to be heard were given an opportunity to
be heard thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. That the improvement is ordered as hereinafter des-
cribed .
es-
cribed :
Fourth Avenue Reconstruction from Fillmore Street
to Scott Street , Project No. 1986-3, Street and Sanitary
Sewer Improvements
2. Ken Ashfeld, City Engineer, is hereby designated as
the engineer for this improvement. He shall prepare plans
and specifications for the making of such improvement.
Adapted in session of the City Council
of the City of Shakopee, Minnesota, held this day
of , 19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
19
City Attorney
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ssion
FROM: Jeanne Andre, Community Development Director
E: April 8th Joint Meeting with City Council on
Goals and Objectives
DATE: April 7 , 1986
Introduction:
The Star Cities Task Force, and particularly ICC members
are requested to attend the April 8th City Council meeting to
review the work on the goals and objectives, and seek Council
concurrance on concepts and priorities developed by the Tast:
Force. This memo is to serve as an update on some issues to
be discussed at the meeting.
Background:
l) The attached "Master Plan for Economic Development
Functions" Was inadvertently left out of the agenda
packet mailed Friday.
2) As you all probably know by now, I will be leaving
to take a new job with the City of Golden Valley.
This vacancy along with a staffing study ordered by
the City Council has caused the City Administrator
to accelerate the issue of analyzing staffing for
economic development.. Attached is his memo on revised
staffing for the department which went to the City
Council for its April lst meeting. Council has not
acted on the reorganization except to authorize hiring
a new Community Development Director using a revised
job description. This has all happened very quickly,
but comments - from the ICC can still be taken into
consideration.
3 ) You may have noticed that I did not have time to develcp
a one-year economic development plan as discussed
at the last task force meeting. This wall give my
successor something to do - or perhaps the subcommittees
can be asked to take the five-year list and select
those items which can be , � i y .1; _
year.
='" accomplished n ..he ���s
L) Assuming that C4 ty -Dun-il concurs with the recommenda-
tions, the ICC needs to meet soon to determine the
impact of the reorganization on the current ICC, and
how to recruit new people to take on the ambitioL's
program. Taree alternative times are suggested
I recommend meeting at the earliest time that most
members can get together. Please le- me know at the
Council meeting which times would work for you.
-� p.m. I,
b) Wednesday, April 15th from 5-7 p.m.
c) Wednesday, April 23rd from 5-7 p.m.
Requested Action:
1. Come prepared with comments on the proposed staffing
for economic development.
2. Come with a list of the above dates for a follow-uD
ICC meeting which you could attend.
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MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Capital Improvement Program
Planning Commission Review
DATE: April 4 , 1986
BACKGROUND:
At their April 3 , 1986 meeting the Planning Commission reviewed
the 1987-1991 Capital Improvement Program. They approved a
motion to recommend adoption of the 1987-1991 Capital Improvement
Program with the following amendments:
#12 Market Street 1st-4th move up to 19871
#11 Apgar Street 2nd-10th move up to 1987 /
The Planning Commission also approved the following recommending
motions:
1. In regard to #67 Prior Lake overflow and #73 Deans
Lake Outlet Control, the Planning Commission would
like the City to push the Watershed District to
officially complete the Prior Lake outflow construction
and to incorporate with that, the construction of the
Deans Lake Outlet Control.
2. The Planning Commission supports the construction of
V.I .P. sewer west of County Road 17 which will provide
for additional land available for single family
residential development.
ACTION REQUESTED:
Acceptance of the Planning Commission recommendations on the
1987-1991 Capital Improvement Program.
JS:cah
` . . TO. John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Aide
RE: Ordinance No. 194 Summary
DATE: April 8 , 1986
Introduction and Background
On April 1 , 1986 the Shakopee City Council approved Ordinance
No. 194. This ordinance effectuated the proposed cable franchise
modifications agreed upon by Zylstra-United and the City of
Shakopee.
Due to the length of this ordinance ( 12 pages) and the subsequent
cost of publication, staff has requested Mr. John Gibbs of Herbst
and Thue to prepare a summary ordinance for final publication.
Attached is the legal summary of Ordinance No. 194 . Council
approval of any summary ordinances is required prior to their
publication.
Alternatives
1. Approve the summary of Ordinance No. 194 and proceed with
publication.
2. Do not approve the summary of Ordinance No. 194.
Staff Recommendation
Staff recommends alternative No. 1.
Action Requested
Move to approve the summary of Ordinance No. 194 and proceed
with publication.
BAS/jms
PUBLISHED NOTICE
ORDINANCE NO. 194
Fourth Series
An Ordinance of the City of Shakopee Amending
Shakopee City Code Chapter 15 entitled "The
City of Shakopee Cable Communications Ordinance"
by deleting certain language and adding addi-
tional language to reflect the result of nego-
tiations between Zylstra-United Cable Television
Company and the City of Shakopee as a result
of economic difficulties experienced by the
City of Shakopee Cable Communications System.
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS:
Following is the official summary of Ordinance No. 194 ,
Fourth Series, approved by the City Council of the City of
Shakopee on the 1st day of April, 1986 .
SUMMARY
The City Council of the City of Shakopee by the above
Ordinance No. 194 , Fourth Series , made the following changes
in the Shakopee City Code , Chapter 15 , entitled "Cable
Communications Franchise Ordinance" as follows:
A. Amending the Code;
1 . Providing for possible extension of the Franchise.
2 . By requiring franchise fee payments to be made
quarterly rather than annually.
3 . By authorizing the utilization of a letter of credit
in place of the security fund in order to secure performance .
4 . By authorizing liquidated damages to be collected
from the letter of credit.
-1-
5 . By creating the mechanism for drawing upon the
letter of credit.
6 . By deferring certain public access programming,
institutional network , pole rental and expenditure commit-
ments in exchange for certain financial support requirements .
7 . By modifying character generator commitments in
exchange for the payment of financial support to the City to
meet character generator commitments.
8 . By eliminating the Grantee 's allowable management fee.
9 . By adding language which protects the enforceability
of the cable communications franchise ordinance .
The above Ordinance was adopted by the Shakopee City Council
on the first day of April, 1986 , and the immediate foregoing
Summary was approved by the Shakopee City Council on the day
of April , 1986 , by at least a four-fifths (4/5 ) vote of the
Council as per requirements .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Prepared and approved as to form
this day of , 1986.
City Attorney
-2-
MEMO TO: John K. Anderson, City Administrator
FROM: Jeanne Andre, Community Development Director
RE: Reorganization of Industrial Commercial
Commission ( ICC) and Adoption of Five-Year
Economic Development Plan
DATE: April 4 , 1986
INTRODUCTION:
The Industrial Commercial Commission formed a Star Cities Task
Force which met extensively over the past few months . The Committee
has prepared a set of Goals and Objectives (Five-Year Economic
Development Plan) which it now wants to present to the City
Council for adoption. As part of the discussion the Committee
has also recommended an expansion and reorganization of the
ICC to enable it to pursue the extensive set of goals it is
promoting and bring in new volunteers to help.
BACKGROUND:
For many years the ICC has been pursuing gaining Star City desig-
nation from the State of Minnesota, somewhat hampered by lack
of staff support. To aid the ICC, the City applied for technical
assistance from the State to develop a one and five-year economic
development plan ( one of few remaining steps the City needs
to accomplish to achieve designation) . In pursuing the plan,
the task force also felt the need to look at organization and
how the plan could be enacted.
Attached are proceedings of all but one of the Task Force meetings
to enable the Council to follow the activities that led to the
Goals and Objectives, which are also attached. Members of the
Task Force included all of the ICC members as well as Jerry
Wampach, Lee Hennen, Sister Agnes Otting, Jim Stillman, Gary
Laurent, Doc Muralt, Linnea Stromberg Weis , Bud Berens , John
Anderson, Jeanne Andre and Leslie Blicker ( State of Minnesota) . The
ICC selected the membership to be broadly representative of
a number of groups which are concerned with economic development
in Shakopee.
The Task Force would state that their activities evolved through
discussion and interaction into a list of goals and objectives
for which there was broad support. The initial gut reaction
to economic development needs were: transportation (highways) ,
downtown redevelopment, tourism and hire an economic development
director. After much discussion the major addition was promoting
residential development, with a judgement that industrial/commercial
development is occurring adequately without a lot of city encour-
agement and that the tourism focus should be on winter (off-season)
complement to existing tourism attractions and to capturing
tourism in the downtown. The goals and objectives as developed
are meant to be in order of priority, that is: 1 ) transportation
is most urgent to make anything happen in Shakopee; 2) downtown
redevelopment falls next in urgency because lack of action may
soon mean loss of opportunity; 3 ) residential development is
next most important because there seems to be a bottleneck stopping
housing development that is based largely on government action
(or inaction) which stops normal market functions from occurring;
4 ) tourism is important as Shakopee ' s new identity, but there
is a need to remove the seasonal swing now experienced; 5 ) industrial
development continues to be important because of the tax base
it brings - but is less urgent for city involvement because
Shakopee has a large private industrial park which can develop
without significant impetus from the City. The last two areas,
support services and organization are more general and need
to be addressed to adequately handle the first five priority
areas. The ICC has asked for a meeting with the Council to
review their findings and seek Council concurrence.
After developing this long list of objectives the ICC also wanted
to look at its own organization, both because the ambitious
program seemed like more than they could take on alone and because
the State requires an organizational structure for economic
development as part of the Star Cities process. Their conclusion
was that the recently formed Scott County Transportation Coalition
and the Chamber of Commerce Tourism Committee are both dynamic
groups that are taking on objectives the ICC has identified
- and therefore duplication of effort in these areas is not
necessary. To handle the other priorities the task force recommended
expanding its subcommittee structure to include the existing
downtown committee and three new subcommittees; 1) New Development;
2 ) Finance; and 3 ) Business Retention. The ICC would be reformulated
as more of an umbrella organization that would include two repre-
sentatives of each of the subcommittees as well as representatives
from the Chamber Tourism Committee and the Scott County Transpor-
tation Coalition. The attached organizational chart summarizes
the proposed new ICC.
Given the proposed new organization and growth of economic de-
velopment functions for the City, City staff have met to determine
how staff support for these functions might be provided. Attached
is a "Master Plan for Economic Development functions" which
summarizes one possible approach. The major components are
as follows:
1) A representative, 12-member ICC would meet only
every other month, taking on a communications and
coordination function.
2 ) The Downtown Committee, Tourism Committee and
Transportation Coalition would continue current
meeting schedules.
3 ) The New Development, Finance and Business Retention
Committees would met once a month on different
Wednesdays from 5-7 p.m.
4 ) The following staff would take on additional
responsibilities under this plan:
*a) Community Development Director would be
involved in ICC and New Development and
Finance Subcommittees.
*b) Finance Director could possibly be involved
in the finance committee.
*c) Barry Stock would staff the Downtown Committee.
*d) Toni Warhol would take on agenda responsibilities
for ICC and Finance and New Development Subcommittees.
*e) Darlene Schesso would take on development and
staffing of Business Retention subcommittee.
*f ) ICC Recording Secretary would add minute taking
for one meeting every other month.
This last point ( f) is the only additional expenditure outside
the general staff increase recommended by the City Administator
in his staffing memorandum. Most functions are covered by shifting
of responsibilities.
ICC and the City Council should discuss the staffing needs and
determine if this proposal reasonably meets the increased needs
at an affordable price.
REQUESTED ACTION:
1 ) Review ICC recommended Goals and Objectives and adopt
as City of Shakopee, Five Year Economic Development Plan.
2 ) Review ICC recommended organization plan and direct ICC
and City staff to take necessary steps to implement plan.
3 ) Review staff recommendations on staffing for economic
development and direct implementation of staffing
changes to accommodate necessary economic development
functions .
JA:cah
Attachments
*This has not previously been part of this person' s job description
and is based on departmental reorganization and hiring of a
new planner and receptionist.
7 CC/
PROCEEDINGS
INDUSTRIAL CONLKEERCIAL COr!,iISSION
STAR CITIES TASK FORCE
SHAKOPEE, MINNESOTA JANUARY 8 , 1986
MEMBERS PRESENT: Al Furrie
Tim Keane
Jane DuBois _
Jim O'Neill
John Manahan
Anthony Berens
John Anderson
Jim Stillman
Agnes Otting
Linnea Stromberg/Wise
Jeanne Andre
ARRIVED LATER: Leslie Blicker
Gary Lau_ent
FIETSI-EIRS ABSENT: Jerome War;,_Dach
Lee 3e nnen
Jeanne Andre eXD_ained that tY:e Strej-j_-t and Weaknesses i dent_fi.ed
by the task force at the December !6tA meeting had been w==Leen
up and distributed to the members for their act?tional c^ ?ile^.tS.
The subcommittee of John Manahan and Jeanne Andre had been met
to create an expanded version o_ the goals and objectives developed
by the task force at the December 16th meeting, as well as to
develop activities to acco-mplisn those goals ana objectives.
John Manahan sucaested initial d scL'ssion should Occur on the
f our major categories aevelopea by the subcommittee which were
identified as letters A thru D. John Anderson commenced that
cataccry D, which encourages balanced development as a free
standing growth center, should serve as an ove_-riding goal
into which all of the other m&D cr goals would fall. There was
consensus on this item and consequently the four majc_ ca'.tagories
were converted to six catagories which had as their major headings:
A. Transportation
B. Industrial
C. Commercial/Downtown
D. Support Services
E. Tourism
F. Residential
Significant discussion then centered on the goal of tourism
and how that should be approached -as a city economic development
goal. Major issues involve the need to capture tourist dollars
now coming through the community verses the need to focus on
development of winter activities which would complement existing
summer tourism activities in the city. Additional discussion
centered on downtown as a local retail center verses downtown
as a regional or tourist attraction.
Task force members acknowledged that the many activities contemplated
under the draft goals and objectives were numerous and would
be difficult to accomplish within a desired time frame. It
was determined that the subcommittee should take back a list
of activities and seek to prioritize them based on a ten point
rating scheme where the major goal Transportation would receive
a rate of three, the goals of Commercial/Downtown, Tourism,
and Residential, would all receive rates of two, and Industrial
and Support Services would each receive a rate of one-half.
For the next task force meeting the subcommittee will bring
back the list of activities divided into these major goal cat-
egories. Greater emphasis for priority will be given to activities
which fall under those categories which have the greatest weight.
The next task force meeting is set for January 28 , 1986.
l
PROCEEDINGS
INDUSTRIAL COMMERCIAL COMMISSION
STAR CITIES TASK FORCE
SHAKOPEE, MINNESOTA JANUARY 29 , 1986
MEMBERS PRESENT: MEMBERS ABSENT:
Jake Manahan Al Furrie
Jerry Wampach Jim Stillman
John Anderson Jim O'Neil
Gary Laurent Doc Muralt
Jane DuBois Linnea Stromberg Weis
Lee Hennen Bud Berens
Tim Keane Leslie Blicker
Sister Agnes Otting
The main action at the January 29th Task Force Meeting
was review of revised Goals, Objectives, and Activities. The
following issues were discussed:
1) Try to establish measurable objectives.
2 ) Section II. 13 - Remove "attract other commercial
development to the City" , Remove items 3 and 5. Add
item 3 to lb.
3 ) Section II , Add tying in the river to item C2.
4 ) Section II F - remove whole section.
5 ) Section III , A, 1, - change "conduct" to "collect
private"
6 ) Section III C - Add item 5 - Establish measurable
goals for off-season tourism (eg. attract 3000 tourists
per week) .
7) Section IV, 5 at end of sentence, add: "to let market
forces better work to provide for the development
of residential lots.
8 ) Section IV, 5 , at the end of sentence add: "to open
more land for residential development. "
9 ) Add new #8 to Section IV which states: "Construct
13th Avenue and other public improvements which will
encourage property owners on the fringe of urban develop-
ment to develop rather than hold land.
The majority of the discussion focused on the problems
with residential development and the need to prioritize and
stress residential development. Incidents citing loss of existing
or new residents due to lack of residential lots were given.
It was determined to give residential development a high priority
right behind transportation improvements. No comments were
made on Section V, regarding industrial development. Discussion
of Sections VI & VIII was carried over to the next meeting.
The next task force meeting was set for February 12 , 1986 .
PROCEEDINGS
INDUSTRIAL COMMERCIAL COMMISSION
STAR CI'TIE'S TASK FORCE
SHAKOPEE, MINNESOTA FEBRUARY 12 , 1966
MEMBERS PRESENT: MEMBERS ABSENT:
Jane DuBois Al Furrie
John K. Anderson Jim C'Neil
Gary Laurent Doc Murals
Bud Berens Lee Hennen
Jim Stillman Tim Keane
Jake Manahan Sister Agnes Opting
Linnea Stromberg-Weis Leslie Blicker
Jeanne Andre
The following issues were discussed at the meeting:
1. Add promote life cycle housing to residential section.
2. Move V.E. - Revitalize and Activate Local Development Corpo-
ation to section VAI on organization.
3. Aad new goal of developing financial expertise to package
economic development deals - encouraging local banks to
become more involved.
4. Discussed at length how school system can attract or discourage
residential development. Jim Stillman discussed
now State school formulas have worked against Snaxcpee
and consensus was to aaa an item to look at ways to support
school services such as seeking resolution of sales ratio
issues, encouraging more electives, etc.
Add _tem to ey-DIcre creative ways to bring new educaticral/
institutional facilities to Shakcpee such as private schools ,
branches c-d state college or un-vers_ties, state -nst-tuticns,
etc.
6. Discussion of how to aet through the final stet of the
Star Cities process - the city presentation - was held.
Gary Laurent noted that Bill Makl_^. of Lakeville had told
him about an excellar- consultant that helped Lakeville
get through the process , and at a reasonable price. Staff
agreed to try and get the name of this person and discuss
the status of the Shakopee process with nim.
Task Force Members will try to have one more session to
review a new draft and aet on with developing an economic development
plan. The pian will involve reorganizing the ICC, prioritizing
the goals and assigning :.hem to subcommittees under the new
craani::ation. Leslie BElicker , cf the State of r.innesot.a technical
assistance staff will be asked to attend the next Task Force
meeting and comment on the plan before it is presented to the
City Council in April. The Task Force reauested that staff
circulate a draft of the next document, accept written or oral
comments and do one more revision of the document before meeting
with Ms. Blicker, tentatively on March 12th.
Jeanne Andre
Recording Secretary
Cid
PROCEEDINGS
INDUSTRIAL/COMMERCIAL COMMISSION
STAR CITIES TASK FORCE
SHAKOPEE, MINNESOTA MARCH 5, 1986
MEMBERS PRESENT: MEMBERS ABSENT:
Jake Manahan Al Furrie
Jerry Wampach Jim Stillman
Doc Muralt Jim O'Neil
Jane DuBois Gary Laurent
Sister Agnes Otting Tim Keane
Bud Berens
Leslie Blicker
Linnea Stromberg-Weis
. Lee Hennen
Jeanne Andre
John Anderson
The purpose of the meeting was to review the Goals and Objectives
and the proposed Star City Organizational Structure with Leslie
Blicker, staff representative for the State of Minnesota Star
Cities Program, prior to presenting these items to the City
Council. Ms. Blicker' s major concerns were:
1) Who will continue to be the Star Cities Task
Force? Concensus was that it would be the ICC.
as a whole.
2) Regular updating of the labor survey and fact
booklet should be included in the objectives.
3 ) The Presentation Committee should be identified
and ready to meet when proposals are submitted
to the city and the city must clearly determine
how it wants to handle its marketing role.
Other comments included a request to have staff put the objectives
into measurable goals when possible and use language such as
"support and encourage the development of" in the goals.
Discussion was held on the proposed organizational structure
with concensus that:
1) Some marketing functions be- removed from the
Chambers Tourism Committee.
2) Business Retention be handled as a ICC sub-
committee function rather than a Chamber function.
3 ) Financial Development be handled as an ICC sub-
committee function rather than through the local
development corporation.
John Anderson continued that the recommendations above placed
more responsibilities on City staff thus requiring staffing
increase at City Hall.
Stromberg-Weis/Otting moved to approve the organizational structure
as presented. Motion carried.
DuBois/Otting moved to approve the general priority of the goals
and objectives with staff to refine objectives into more measurable
terms when possible. Motion carried.
Stromberg-Weis/Hennen moved to approve the division of activities
between the subcommittees and other outside units as outlined
in the revised organizational structure chart. Motion carried.
City of Shakopee
Goals , Objectives and Planned Activities
for Economic Development
Encourage balanced development of residential , commercial and
industrial opportunities to enhance the city' s status as a free -
standing growth center .
I . Provide for improvement of the transportation system to
enhance local and regional transit objectives .
A. Improve transportation downtown through the construction
of T . H . 169/101 bridge junction improvements .
1 . Keep MnDOT , legislature , county and local officials
focused on the need for timely construction of
this project .
2 . Encourage a task force established to select
' the best alternative to handle proposed bridge/
junction improvements downtown to complete its
study in as short a period as possible .
3 . Conduct hearings , revise tax increment district
financial plans and sell bonds to provide a local
contribution for the construction of this project .
4 . Construct the proposed improvements in a manner
least disruptive to existing residents and businesses .
B . Promote the construction of the proposed T . H . 101
by-pass in Shakopee and Jackson Township .
1 . Keep MnDOT , legislature , county and local officials
focused on the need for timely construction of
this project .
2 . Conduct hearings , revise tax- increment district
financial plans and sell bonds to provide for
the design of this project .
3 . Continue to work with the Metropolitan Council
right-of-way acquisition loan process and MnDOT
right-of-way acquisition to acquire property
needed for the construction of this project .
1
C . Promote the construction of the proposed C . R . 18 bridge .
1 . Keep MnDOT , legislature , County and local officials
focused on the need for timely construction of
this project .
2 . Work with the Scott County Task Force to seek
special legislation to fund this needed bridge
project .
2
7 �
II . Encourage downtown redevelopment designed to promote a
vital commercial/institutional district .
A . Enhance the transportation system downtown through
the construction of T . H . 169/101 bridge junction improve -
ments designed to improve through truck movement and
enhance pedestrian movement downtown .
See I . A 1
B . Improve attractiveness of retail opportunities downtown
1 . Establish downtown retail committee charged with :
a) Exploring ways to improve retail mix as
a means of attracting more shoppers downtown.
b) Setting up and coordinating downtown sales ,
festivals and promotions' which will attract
more shoppers downtown . Attempt one new
sales promotion each year and evaluate its
effectiveness .
C) Explore ways of linking downtown promotions
to other tourism promotions as a means of
encouraging tourist stops downtown.
2 . Attract one new service , one new retail and one
new office - type business to the downtown each
year for five years .
3 . Establish programs to assist existing businesses
to remain downtown.
C . Establish downtown as tourist attraction in its own
right .
1 . Improve visual impact of downtown as a means
to encourage tourist stops .
2 . Explore ways to tie trail system and use of State
and Federal park system to downtown.
3 . Sponsor promotions/festivals which will attract
persons from outside the community .
3
4 . Attract business development which encourages
tourism stops , such as boutiques , bed and breakfast
facilities , etc .
5 . Establish a public relations committee whose
main function is to discover ways to publicize
downtown events , facilities , etc .
D . Construct streetscape and parking improvements downtown
which enhance the downtown aesthetically and functionally .
1 . Select the general design and streetscape elements
which maximize aesthetic needs while providing
low-maintenance .
2 . Establish an assessment policy that is fair and
reasonable in providing for private business
contributions to needed public improvements .
3 . Attract major downtown improvements which will
provide significant tax- increment proceeds for
the 75% city contribution to streetscape improve -
ments .
4 . Develop implementation schedule which matches
reasonable construction parameters with needed
improvements (streetscape , road , utilities ) and
available financing resources .
5 . Implement streetscape in a manner which is least
disruptive to ongoing business operations .
E . Promote multi-family housing development which will
enhance the retail/institutional sectors of the downtown .
1 . Encourage development of elderly housing which
has reduced parking needs and benefits from the
proximity of the hospital in providing support
health services .
2 . Encourage multi-family housing as a transition
from business uses to single family residential
uses which are adjacent to the southern parts
of the downtown.
4
7
F . Clarify downtown zoning issues .
1 . Devise administrative/CUP process for implementation
of downtown design standards .
2 . Review parking needs and recommend solution (revised
zoning standards or more public lots ) to deal
with parking needs .
5
IV . Support and encourage community focus on tourism opportunities ,
emphasizing year-round activities (Anaheim of the midwest
- for families??? )
A . Support development of a local hospitality industry
1 . Collect private market studies undertaken to
establish need for hotel rooms and actively support
those projects which meet the needs identified
in such a study .
2 . Complete zoning study of city to determine that
adequate acreage , in appropriate locations and
zoned properly exists for development of hotel/motels
and other business .
3 . Encourage hotels to include convention facilities
and meeting rooms in their development proposals .
Offer tax- increment assistance to subsidize convention
facilities if necessary .
B . Develop city marketing capabilities to promote tourism.
1 . Establish firm financial base to fund publication
of tourism brochure each year or every 2 years
and ongoing staffing for tourist information
booth.
2 . Establish committee to redo city tourism brochure
each year or every 2 years .
3 . Encourage individual and joint promotion of all
tourist attractions in Shakopee , including brochure ,
package tours and publicity via other media .
4 . Establish a year-round convention/visitor ' s bureau
to encourage tourism, especially at off- seasons .
Correspond with and tour some cities with good
reputations for tourism promotion .
5 . Look into possible state grants and/or assistance
for local promotional publications and activities .
C . Encourage development of off-season activities
1 . Establish convention/visitor ' s bureau to encourage
greater year- round traffic .
2 . Encourage development of convention facilities
in planned hotel/motel projects .
6
C
3 . Promote development of commercial ice arena at
the Minnesota Valley Mall to encourage winter
trips to the area .
4 . Follow-up on the siting of the regional speedskating
facility to see if there is as a way it can be
located in Shakopee .
5 . Establish measurable goals for attraction of
off- season tourism (eg . attract 3000 tourists
per week) .
6 . Study what other existing or potential local
events can be more widely publicized .
D . Encourage development of the downtown as a tourist
attraction .
1 . Tie downtown into recreational opportunities
of the river .
2 . Attract retail businesses to the downtown that
are tourist oriented.
3 . See II . C . 1- 5
4 . Promote a winter community festival which will
draw visitors to the area .
E . Develop recreational opportunities that will attract
visitors to the community .
1 . Promote the Minnesota Valley Trail System and
its location in Shakopee through special 1986
"opening" event .
2 . Develop local golf club .
F . Develop a system of financial incentives for development
of tourism facilities .
7
III . Promote residential development to increase the population
base of the city .
A. Set up task force to brainstrom what activities
the City should undertake to encourage more resi-
dential development .
1 . Encourage availability for full range of
housing to serve complete life - cycle :
a . Encourage elderly housing which provides
services to allow senior citizens viable
opportunities outside of the nursing
home setting , while opening up existing
housing stock for younger families .
b . Increase the opportunity for development
of higher bracket housing in the urban
service area .
2 . Establish regular system to monitor the
amount of acreage and the number of vacant
lots with urban services and establish a
trigger which will provide for expansion
of urban services when the available land
and/or lots fall below an established threshold .
3 . Establish system to monitor vacancy rates
for rental housing and establish a trigger
for more active City involvement in the
development of new rental housing units .
4 . Promote reasonable financing mechanisms
for the construction of new housing in the
city .
B . Focus on City Projects which will open up land
for residential development .
1 . Amend Sewer Service area to include residentially
zoned land to let market forces better provide
for the development of residential lots .
2 . Construct Upper Valley Drainageway and those
public improvement projects such as the
Thirteenth Avenue which will open up more
land for residential development .
8
7�
V . Encourage existing and new industrial development in the
city .
A. Develop a marketing strategy to demonstrate the unique
assets the city has to offer .
1 . Research those assets the city has that will
attract industrial development ( includes : proximity
to the metropolitan area ; available industrial
park and labor force ; good water , subsoil , school
and community spirit ; rail facilities ; platted
available lots ; location as county seat with
free parking and room to expand) .
2 . Determine ways to publicize and market those
assets the city has to offer .
B . Seek business and industry which can make use of utilities
already available at non-peak times .
C . Develop a business retention program to assure the
well being of existing city businesses .
1 . Make annual calls on existing businesses to determine
if their service and development needs are being
met .
2 . Create "development" files on all major industries
in town to place reports on annual calls , letters ,
requests for financial assistance , employment
data , etc . on local firms .
D . Develop computerized property data information system.
1 . Continue to improve and expand the existing data
base of vacant commercial/industrial properties .
2 . Develop (with realtors ) a system to keep track
of vacant (for sale or lease) buildings .
3 . Join property data system with CAD mapping capa-
bilities .
E . Study the establishment of a system to monitor the
amount of acreage and buildings (square feet) available
for commercial/industrial development in the city
and develop a trigger to encourage more development
when available space is too low.
9
VI . Encourage development of support services such as schools ,
medical facilities , and public utilities , which provide
for a good freestanding growth center .
A. Encourage the continuation and expansion of full service
medical facilities in the city .
1 . Support St . Francis as regional medical facility
and the addition of a medical/office building
to the hospital .
2 . Support development of a health club which supports
the "wellness" concept for local residents .
B . Anticipate and work out potential problems in the
availability of public utilities .
1 . Assure availability of sanitary sewer flow adequate
to meet commercial , industrial and residential
growth of the city .
2 . Construct Upper Valley Drainageway.
a) Finalize organization with township as required
under 509 water management act .
b) Hire consulting engineer for drainage projects .
C) Authorize design of project .
d) Construct drainageway in 1987 - 88 .
C . Study ways to develop active community support to
enhance school services .
1 . Study the sales ration issue and its impact on
school funding in order to better educate the
public and seek improved state funding for Shakopee .
2 . Encourage district to expand school services ,
such as elective courses at the senior high which
help to attract families with school - age children.
10
Develop Organization and staffing to promote economic devel-
opment .
A . Complete Star City designation process .
1) Complete revised labor standards .
2 ) Complete one and five year economic development
plans .
a) Complete goal setting process
b) Write narrative chapter
3) Develop team to make star cities presentation.
The team would consist of the City Administrator ,
Community Development Director and Representatives
of the New Development and Finance subcommittees .
B . Broaden the ICC Membership to more effectively promote
the City ' s economic development objectives .
1) Establish subcommittee structure to handle specific
identified economic development goals . Subcommittees
to include : Downtown, New Development , Business
Retention, and Finance .
2) Develop links with other city organizations that
are promoting economic development , particularly
the Chamber of Commerce Tourism Committee and
the Scott County Task Force on transportation.
3) Enhance breadth of community leadership by bringing
in citizens to new ICC structure .
C . Determine functions where additional staff support
is needed .
1) Analyze needed professional assistance needs .
2) Match existing staff to appropriate support functions .
3 ) Identify remaining functions for new staff or
consultants .
a) Design job description for new staff position
and/or design RFP for consulting services .
b) Gain Council approval for staff/consulting
expenditures .
11
C) Hire new staff
d) Hire consulting services
e) Identify necessary support services to support
subcommittee activities (eg. recording secretary,
agendas , etc . )
D . Revitalize and activate local development corporation
1 . Resolve issue of federal stock registration.
2 . Look into broadening base of corporation through
additional stock sales .
3 . Request corporation to undertake study of how
its financial support can best be integrated
with other financial incentives for development .
E . Study ways for the City to develop expertise in packaging
financial deals for economic development .
1 . Involve local banks and bankers in study of means
to develop local expertise .
2 . Seek proactive financial deal packaging with
public/private participation.
12
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b
We, the undersigned, would like the City Council to grant a conditional use
permit for diagonal parking at 205 South Lewis, Shakopee, M
James :��.
C 20,E'- 'S
Shakopee, [AN 5-05,373
PETE TOUSIGNANT
P.O. BOX 299
SHAKOPEE, MN 55379
Job Servlos
205 S. Lewla
` , topes, MN 5537@
1
/ Fenske's School of Dance
_ Glossa speNWlzirw in
"where .gyp,Ballet
Caring for Jaz, Twnbling
atri student Women's Dance&Exercise
first step:' Ages(3&Up)
205 Lewis St.
Sharon Fenske, Director.
/ci , 445-7959
qy -
TENTATIVE AGENDA
Housing and Redevelopment Authority in and for the
City of Shakopee, Minnesota
Adjourned Regular Session April 8 , 1986
Chairman Wampach presiding:
1. Roll Call at 9': 00 p.m.
2 . Approval of Minutes of April 1, 1986
3 . Promissory Notes Fourth and Minnesota Neighborhood Revitalization
Project:
a) Thomas and Susan Johnson
b) Jane Wostrel VanMaldeghem
4. Other Business
5. Adjourn to April 15 , 1986
Jeanne Andre
Executive Director