HomeMy WebLinkAbout03/25/1986 MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Informational Items
DATE: March 20 , 1986
1 . The City received no volunteers for appointment to the
newly created Board of Appeals for the Uniform Building
Code. This committee cannot remain unstaffed, because
it must be available to meet on short notice to review
administrative rulings by the Building Inspector. While
City Council had previously sat as the Board of Appeals ,
it is no longer eligible to do so under our new ordinance
creating the Board of Appeals filled by qualified, experienced
and trained people in the building construction field.
LeRoy is going to seek volunteers as his annual building
seminar at the KC Hall at the end of the month. If you
are aware of anyone who would serve on this board please
speak with them. We need to fill five positions on the
board.
2 . Attached is an update on our efforts to select an architectural
firm for City Hall siting.
3 . Attached is the first page from the March issue of the
Chamber of Commerce newsletter. It contains some extraordinary
statistics regarding the 1986 tourism season in Shakopee.
4 . Attached is a letter from Judy Cox to the Minnesota Charitable
Gambling Control Board regarding pull tabs for the Shako-valley
Amateur Hockey, Inc. fund raising.
5 . Attached is an excerpt from the League of Minnesota Cities
magazine updating state compliance with the comparable
worth mandates.
6 . Attached is a letter from Elliott Perovich, Chairman of
the Regional Transit Board (RTB) responding to the Mayor' s
letter regarding changes in the opt-out law.
7 . Attached is a letter from Roger Moe, State Majority Leader,
to the Mayor regarding the DFL position one state budget
balancing.
8 . Attached is Senator Rudy Boschwitz ' s response to our letter
regarding tax exempt bonds.
9 . Attached are the minutes of the February 20 , 1986 meeting
of the Energy and Transportation Committee.
10 . Attached are the minutes of the March 6 , 1986 meeting of
the Shakopee Coalition. Please note the award given to
Joan Salter .
11. Attached are the minutes of the January 23 , 1986 meeting
of the Energy and Transportation Committee.
12 . Attached is the building activity report for the month
ending February 28 , 1986 .
13 . Attached are the minutes of the February 3 , 1986 meeting
of the Shakopee Public Utilities Commission.
14. Attached is the tentative agenda for the March 25 , 1986
meeting of the Shakopee Cable Communications Advisory Com-
mission.
15. Attached are the minutes of the February 18 , 1986 meeting
of the Shakopee Cable Communications Advisory Commission.
16 . Attached is the revenue and expenditure report as of February
28 , 1986 .
17 . Attached are the minutes of the March 6 , 1986 meeting of
the Shakopee Basin Watershed District.
18. Attached are the minutes of the March 7 1986 meeting of
the CBD Alternative Evaluation Committee.
JKA/jms
MEMO T0: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Selection of Architectural Firm for Phase I -
Siting of New City Hall - Informational
DATE: March 18, 1986
Introduction
The Shakopee City Council at its regular February 4, 1986 meeting authorized
staff to seek requests for proposals (RFP's) from architectural firms for
the final siting and design for a new City Hall.
RFP's Received
The City sent a notice to some twenty-eight firms that had contacted the City
requesting that they be put on the RFP list. The City received eighteen proposals
by 10:00 a.m. on March 7, 1986. The proposals were reviewed by an Ad Hoc
Committee of three made up of Councilmember Vierling, Building Inspector LeRoy
Houser and the City Administrator. Based upon the initial screening the Ad
Hoc Selection Committee is recommending that four firms be interviewed.
Phase I
Firm 1 Site 2 Sites 3 Sites Phase II
Boarman Architects, $9,000 $12,000 $15,000 Hourly @ 7-1/2 of construction
Inc. cost with 33% credit
for Phase I.
Smiley Ulotter 6,350 9,100 11,850 The work for Phase II
Associates is in addition to that
of Phase I. If the Phase
I design is accepted
and continued into Phase
II, a credit of $3,400
will be applied against
Phase II. Until Phase
I estimate of costs has
been determined, percentages
of construction costs
are indicated on the
sheet attached.
Thorsen & Thorshov 15,000 6,500 5,500 8% of the cost of construction
Associates, Inc. (total fee computation
- please see Note 92).
Peter Racchini and 9,600 13,200 16,500 $36,000 in addition to
Associates Phase I
Summary
The primary criteria used in selecting these four firms were: (1) the number
of City Hall buildings the firm had actually constructed, (2) the lack of
any negative information regarding the firms performance, (3) the quality
of the projects designed as illustrated in their proposals and (4) their overall
understanding of Shakopee's needs based upon the thoroughness of their proposals
response to our RFP questions.
The full City Hall Siting Committee will make a final recommendation to Council
as soon as all committee members can meet for the interviews. Councilmembers
wishing to review any of the other RFP's may call me to get a copy.
JKA%jms
SHAKOPEE
VFW
r.- . .
0
Vol. Date March 1986
THIS SUMMER WE EXPECT ABOUT 3,200,000 people to visit an attraction in
President Shakopee. To put this in perspective, it is estimated that about 12,000,000
Lee Hennen people will attend all the attractions in the 7 county metro area in
Vice President all of 1986! This means that over one-fourth of the admissions in the
Linnea S. Wise metro area (including the Twins, Vikings, State Fair, Guthrie, etc.) will
Past President be in Shakopee!
Gary Laurent
Treasurer THE ECONOMIC IMPACT of these guests on our community is enormous! Estimates
Bob Blenkush run from $80,000,000 to $234,000,000. This is new money coming into the
community. . .not payroll , taxes or rolled over money.
THE TOURISM COMMITTEE is working to help the community in two areas.
Directors First, to get more tourists to the Shakopee area; and second, to get
Industry. them to stay here longer (consequently spend more money in the community).
Tim Keane Several projects are currently being worked on by the tourism committee:
Virgil Mears
Bill Runge 1. In conjunction with the Retail Committee of the Chamber, BANNERS FOR
THE DOWNTOWN AREA are being worked on. This will add a festive look
Retail: to the community.-
_
Bill y- -
Wermerskirchen
Ruben Ruehle 2. The committee has applied for Joint Venture Funding from the Department
Jim Dunning of Tourism/State of Minnesota for a Group Tour Marketing Plan. This
Civic: would be for a FAMILIARIZATION (FAM) TOUR of the Shakopee area
John Anderson for Group Tour Planners & Operators. (A standard industry f-'Pgure
George Muenchow of money generated by a tour bus in a 24 hour period is $3,000. )
Bob Blenkush This FAM TOUR would be held this spring!
Trades: _
Wally Bakken 3• The INFORMATION BOOTH at Memorial Park will be repositioned and staffed
Irene Waldridge again this summer. The response to this booth by the tourists last
Gary Laurent year was super!
At-Large: 4. Various businesses will be used as "official tourist information sites"
Diane Johnson again this year. This assures the tourist a convenient place to get
Brian Norris questions answered at any time. . .even when an information booth at
Lee Hennen Memorial Park is not staffed.
Professional:
Lucy Rein 5. The Shakopee "ENTERTAINMENT SHOWCASE" tourism brochure is being
Linnea reprinted this year. This brochure goes to tourist from all 50 states
Stromberg-Wise plus many foreign countries!
Dick Mertz
6. A new "HARD FACTS" INFORMATIONAL BROCHURE is being produced this spring
with names, addresses & phone numbers of motels, restaurants, laundromats,
Executive vets, churches, etc. . .everything a tourist might need to know. The
Secretary only way a business is listed in this brochure, however, is to be a
Dr. A. Muralt member of the Chamber. Just another benefit of Chamber membership!
office Mgr. ITt BEEN A SUPER START TO A SUPER YEAR! THANKS TO ALL THE TOURISM COMMITTEE
Darleen Schesso FOR THEIR HELP AND WORK!
Linnea Stromberg-Wise
Chairman, Tourism Committee
CITY OF SHAKOPEE
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612) 445.3650 l,.y
r
� t
March 7 , 1986
Minnesota Charitable Gambling Control Board
900 Summit State Bank Building
310 4th Avenue South
Minneapolis, Minnesota 55415
Attn. Mr. Roger Swanson
Dear Mr. Swanson:
The City of Shakopee has no objections to the Shako-Valley
Amateur Hockey, Inc . , P.O . Box 200, Shakopee , Minnesota,
conducting gambling at the Pullman Club in Shakopee provided
it is done in conformance with State Law and is licensed by the
Charitable Gambling Control Board.
Sincerely
-
,I
u ith S . Cox
City Clerk
jc
CC : City Council
The Heart of Progress Valley
AN EQUAL OPPORTUNITY EMPLOYER
Personnel issues
Joel Jamnik, LMC Legislative Counsel
Department of Employee Relations makes report to
Legislature on pay equity law
On January 30, Commissioner Nina all male or all female employees. Thir- percent for schools ,
Rothchild of the Department of teen percent either developed their and 2.1 percen or townships. The 4.1
Employee Relations reported to the own system or copied another pefZ!M verage oesn t adequately
Legislative Commission on Employee employer's developed system. Four reflect the diversity of results. Sixty-
Relations regarding the implementation percent of the cities which have filed six percent of cities found costs under
of the comparable worth (pay equity) their reports used a consultant, two percent of payroll, while 32 per-
law in Minnesota's local governments. although this figure does not include cent of cities found inequities of five
The report, which the pay equity law the approximately 120 cities undertak- percent of payroll or more.
required, provides a summary of pay ing the MAMA study. Half of the reporting iurisdlctions
equity reports local units of govern- The commissioner's analysis indi- have already _tarted makin a uity
ment submitted as of Jan. 15, 1986. cates that all the evaluation systems adiustments and an a tt,^nal dam_^er-
showed similar results, and the cost of cent plan to begin this year. Most
Compliance correcting inequities was similar reporting jurisdictions plan to complete
regardless of the system used. initial implementation sometime in
Of the 1,583 local governments in 1987, one-third plan for full implemen-
Minnesota, 1,090, or 69 percent, have Results tation sometime between 1989 and
submitted reports. Of the 855 cities in 1992, and only two jurisdictions expect
the state, 386 or 45 percent have Overall, about 51 percent of local completion later than 1992.
submitted reports. Many of the cities governments did not find pay inequities
that haven't reported do not have any in their work force. These were typi- Issues and problems
full-time employees, or have very few cally small governments with only one
employees. Additionally, approximately or two employees, and larger organi-
120 cities participating in a joint study zations with a predominantly female The report identifies several issues
which the Metropolitan Area Manage- workforce. In both cases, it was diffi- that have posed problems in undertak-
ment Association (MAMA) sponsored cult to compare jobs due to the com- ing the studies, including determining
estimate completing their study and position of the workforce. who the public employer is (nursing
making their reports in March or April The 561 jurisdictions reporting no homes, hospitals, and utilities have had
of this year. Taking these two factors inequities average 18 employees, while this problem); determining methods to
compliance jurisdictions reporting inequities aver- estimate inequities (pay for point, trend
into consideration, overall compage 126 employees. lines, corridors); the fringe benefits;
with the law by cities has been impres-iance
sive. As the report concludes, '`most and the treatment of working condi-
local s the en rt overs to tions. The report does not discuss in
fir. ann Inequities and cost of any detail work force morale problems,
be making—agood effort to comply implementation management/union conflicts, collective
witl, LMrnin of bargaining, or the other difficulties local
the Local Government Pay Equity Ei1g,dF"f governments have encountered in
Act, 75,994 employees- werefound? rive undertaking the studies.
inegmi es in eir compensation. This Perhaps most noticeable is the
Methodologies inequity is es to to am �absence of any recommendations in the
per e e emp ovee Dir mho th. This reportregarding substantive changes
The report indicates a wide variety equals a total inequity for all local to the law or funding assistance for
of approaches to complying with the government employees (and employ- local governments. Perhaps this is
law. Over 60 different evaluation sys- ers) reporting to this date of explainable by a concern for raising a
terns were employed, although about $39,745,728. Assuming similar findings thorny potential issue during an elec-
52 percent of all local governments and for the jurisdictions not having reported tion year. Certainly, though, both
66 percent of the cities reporting used at this time, the total cost for this employer and employee groups will
the state job-match method. Seventeen legislative manate could exceed $60 closely monitor further implementation
percent of the reporting cities did not ml on. efforts, particularly the future interac-
employ any system. These cities gen- Cities' inequities amounted to 1 tion between the pay-equity concept
erally had only one employee, or had percent o pavro . comnared to 1.7 and collective bargaining.
4 Minnesota Cities
AIKH
REGMAL I IY NSIT BC)ARU
270 Metro Square Building
St. Paul, Minnesota 55101
612/292-8789
March 6, 1986
Mayor Eldon Reinke
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379-1376
Dear Mayor Reinke:
I am in receipt of your letter of March 6, 1986, expressing your concerns about
the manner in which the metropolitan transit tax is levied in opt-out communi-
ties. We agree with you that this issue needs to be reviewed and and
considered for possible action in the 1987 Legislative Session. We will be
convening meetings in those effected governmental units to discuss some
potential solutions to satisfy the concerns that have been expressed by the Opt-
Out communities and be fair with those non-Opt-Out communities with similar
levels of transit service. We will notify you as soon as we set up those
meetings. We expect that we will begin to address that issue sometime this
coming summer to give us sufficient time to develop a legislative position on
the issue for presentation to the Legislature in 1987.
Thank you for your expression of interest and concern.
Sincerely,
Elliott Perovich
Chairman
EP/mf
cc: Senator Bob Schmitz
Rep. Chuck Dimler
An Equal Opportunity Employer
ROGER D. MOE
Senator 2nd District
MAJORITY LEADER
Route 93, Box 'I''' Senate
Erskine, Minnesotsot a 56535
Phone: 218;574-2216
Boon, 208, State capitol '' State of Minnesota
St. Paul, Minnesota 55155
Phone: 612/296-2577 ,
March 10, 1986
Mayor Eldon Reinke
129 E. 1st Avenue
Shakopee, MN 55379
Dear Mayor Reinke:
This week, the Senate announced its budget-balancing proposal for the 1986
session. This proposal does not reduce any of the property tax relief or
local aids which you were promised by the 1985 legislature. It also improves
the formula for distributing local government aids to cities in 1987.
According to our best estimates, 1987 local government aid to your city under
the Senate proposal would be $517,192 as compared to $505,663 under the House
bill.
The Senate proposal also recognizes an adequate state budget reserve is in
the best interests of local governments. The Senate bill provides the full
$100 million budget reserve recommended by the Governor. The House proposal
leaves only a $54 million cushion, increasing the risk of another budget
shortfall. Because the House bill fails to fully fund the budget reserve,
the state would need to borrow $200 million short-term to pay its bills, an
action which could be detrimental to both state and local credit ratings.
The Senate budget plan seeks to be fair and balanced in its treatment of
local governments. We recognize that the state cannot afford to replace lost
federal aid, but we also cannot ignore its effects on local taxes. And
unlike the House, we are not "punishing" particular cities because we realize
that all local governments are facing financial problems. With the help and
support of you, your council members, and your residents we can ensure that
the final budget compromise is also balanced and fair.
Sincerely,
Roge D. Moe
Senate Majority Leader
RDM/mg
RUM'' BOSCHWITZ COMMITTEE ASSiGNMENTS:
MINNESOTA AGRICULTURE
BUDGET
FOREIGN RELATIONS
SMALL BUSINESS
''?. cnifea .Sfafez Zenafe VETERANS AFFAIRS
WASHINGTON,D.C. 20510
February 21 , 1986 " ,
Mr . John Anderson
City Administrator <;'- "PEE
129 East First Avenue
Shakopee , Minnesota 55379
Dear John:
Thank you for your letter about tax.-exempt bonds .
You can be sure that I understand and appreciate the
important role that tax-exempt financing has played in promoting
economic growth in Minnesota . For that reason, I will be
carefully studying the House tax bill as well as any other
proposal affecting such financin a ay be out forward as tax
reform progresses in the Senat As ne proposals are made , I
hope to continue to hear your pecific oughts and concerns.
For your information, I ' enclosin a copy of my longer
letter about tax-exempt finan ing.
Once again, thanks for g tting i touch.
S nc ely,
Rud' Boschwitz
United States Senator
RB/dsc
Enclosures
RUDY BOSCHWITZ COMMITTEE ASSIGNMENTS:
MINNESOTA AGRICULTURE
BUDGET
FOREIGN RELATIONS
SMALL BUSINESS
VETERANS AFFAIRS
IAC1trfea Zfofem Zenafe
WASHINGTON,D.C. 20510 ^
February 21 , 1986
Mr . John Anderson
City Administrator
129 East First Avenue
Shakopee, Minnesota 55379
Dear John:
Thank you for getting in touch with me about proposals to
modify or repeal the tax exemption for certain state and local
bonds. It was thoughtful of you to share your concerns with me .
As you know, in November of 1984 , the Treasury Department
announced a major tax reform proposal for the President to
consider . After reviewing Treasury' s proposal , the President
made a number of changes and proposed a separate, comprehensive
package for tax reform. While the thrust of the President ' s plan
is to apply lower tax rates to a larger amount of taxable income,
one of the provisions of the President ' s package would make
interest on certain state or local government bonds taxable.
Under current law, interest paid on certain bonds issued by
state and local governments is exempt from tax . As a result ,
state and local governments have used tax-exempt bonds to finance
a wide variety of government activities, quasi-government
activities, and essentially private enterprise activities .
Tax-exempt student loan bonds, mortgage subsidy bonds, veterans'
mortgage bonds , and industrial developments bonds (IDBs) are a
few examples of the types of bonds that have been used. The
Treasury Department believes these are "private purpose bonds"
because the money raised by issuing the bonds -- the
proceeds -- is used by private citizens or businesses instead of
by the issuer of the bonds -- the government .
The President ' s plan would have affectively eliminated all
"private purpose bonds. " Bonds would not qualify as tax-exempt
unless at least 99 percent of the proceeds were actually used by
the government that issued the bonds . The Administration
believes that "private purpose bonds" provide an indirect federal
subsidy that erodes the tax base, lowers tax collections, and
results in higher tax rates on non-exempt income . In addition,
the Administration believes that the generally lower interest
rate on tax-exempt bonds gives people who use the bonds an unfair
or competitive advantage over those who cannot obtain tax-exempt
bond financing .
Advocates of retaining tax-exempt "private purpose bonds"
maintain that they are a necessary source of affordable,
long-term, fixed-rate financing. They also maintain that IDBs
are important tools for economic development and that tax-exempt
February 21 , 1986
Page 2 '
bonds for student loans , mortgages, and other similar purposes
are really an investment that benefits the public . These and
other arguments were made in 1984 in opposition to legislation
that imposed a state-wide dollar limitation on tax-exempt bonds.
Unfortunately, that limitation was included by the House of
Representatives and was not voted on separately in the Senate
before becoming law. Even so, the 1984 tax bill made me very
aware of the extent to which tax-exempt bonds are used in
Minnesota and the affect of the dollar limitation in our state .
You can be sure I will keep this in mind.
The Constitution requires that tax bills originate in the
House of Representatives . Last November, the Ways and Means
Committee agreed on a comprehensive tax bill that contained many
of the President ' s proposals , and also contained many changes to
his plan . Under the committee bill , traditional municipal and
state bonds could continue to pay tax-free interest . However ,
governments could issue fewer types of tax-exempt private purpose
and quasi-governmental bonds . Bonds used to build sports
stadiums, convention centers, and certain other projects would no
longer be exempt .
Last December, the House passed the Ways and Means Committee
bill (H.R. 3838) and it has now been referred to the Senate
Finance Committee -- the tax-writing committee of the Senate --
for further consideration and "mark up. " After consideration by
the Finance Committee , the bill must be approved by the full
Senate. If there are differences between the bill which is
ultimately passed by the Senate and that which was passed by the
House , the differences will have to be worked out by a joint
Senate-House conference committee.
Like you, I believe that H.R. 3838 -- or any other
legislation which would fundamentally change current tax law
--should not have a retroactive affective date . For that reason ,
in December I supported Senate Resolution 281 , which provides
that the affective date of any fundamental tax legislation
enacted by Congress should be January 1 , 1987 . While Sense of
the Senate resolutions do not carry the weight of law, they do
show how the Senate feels on various issues. I ' ve also been
discussing with my colleagues the idea of making no tax
legislation effective until at least one year after enactment .
Because of the great concern which we both have regarding
proposals to change the rules for tax-exempt financing, I called
Bob Packwood, Chairman of the Finance Committee, in an effort to
get him to schedule hearings . Senator Packwood told me that
because the Finance Committee held hearings in 1985 on tax-exempt
financing, he will not schedule any more hearings on this subject
this year .
I recognize the important role that tax-exempt financing has
played in promoting our state ' s economy. With or without
hearings, you can be sure that I will closely follow any
proposals which are made to change the current law.
February 21 , 1986
Page 3
Last October , I was invited to testify before the Senate
Finance Committee to give my views on tax reform. As I pointed
out to the committee, since 1981 , Congress has been enacting
complex and significant changes to the tax code at a dizzying
pace virtually every year . As a result , taxpayers are reeling .
The ability to adequately plan is being taken away, creating
uncertainty and disruption . I also told the committee that I do
not believe we adequately understand and appreciate the impact
that recent tax legislation has had on our economy . Finally, I
told the committee that as we reduce budget deficits and thereby
reduce spending, it will have a dampening impact on the economy.
Reducing the incentives to save and invest , plus reducing
depreciation rates, will also slow economic activity, and between
budgetary discipline and tax reform, I am not anxious to give the
economy a one-two punch.
For these reasons and others, I believe that now is not the
time to attempt further tax reform. Instead, I believe Congress
would be prudent to give taxpayers a chance to catch their breath
from tax law changes and analyze the impact of past and proposed
tax changes on our economy. Also, Congress must , as a higher
priority, devote its attention to reducing budget deficits.
On the other hand, should the tax reform ball begin
gathering momentum in the Senate for enactment , you can be sure
that I will roll up my sleeves and do everything I can to make
sure that Minnesota ' s interests are looked after and that the
bill which is passed is the best one possible. Toward that end,
I want you to know that I am working to form a group of Senators
whose goal will be to insist that any tax bill that ' s passed
makes good tax and economic policy. To make sure , among other
things, that it promotes saving, capital formation , economic
growth, American international competitiveness , and a strong
industrial base .
I do not mean to imply that our present tax system does not
need to be improved. It does . We need to lower the marginal tax
rates and simplify the tax code. Lower rates will promote
compliance, saving, investing, and the incentive to work. Lower
rates will encourage decision-making based on economic , not tax
merits .
Incidentally, I think President Reagan goes too far when he
says the tax code is "un-American" (President Carter said our tax
code was a "disgrace" ) . One has to ask : compared to what? It ' s
not perfect but compared to other countries ' tax codes , it ' s not
too bad. When you look to see how the income tax burden is
distributed it comes out surprisingly different than some would
have you believe . If you divide the 100-odd million taxpayers
into four income groups ( lowest to highest ) , here' s the
percentage of the total income taxes paid by each group:
Taxpayers Divided by Income
February 21 , 1986
Page 4
Lowest Lower-Middle Upper-Middle Highest
Quarter Quarter Quarter Quarter
6/10th of 1% 6% 20% 73%
So the people in the highest brackets do indeed pay most of
the taxes -- and they should. Do some people avoid taxes -- in
whole or part? Sure . Should we fix that? Of course we should.
But it ' s not as easily done as it sounds .
Incidentally, I ' m enclosing a Wall Street Journal article
about who pays the taxes. Note that the top 1 . 4 percent of the
taxpayers pay 22 percent of all the taxes.
The taxes that are regressive and really penalize the
working poor are Social Security and sales taxes. They go from
dollar number one of income -- there are no personal exemptions
or. deductions like on the income tax.
We must particularly encourage saving . During the last
decade , saving in the United States has been nearly the lowest
percentage of any of the industrialized nations . Promoting
saving is essential to provide the capital pool for future
growth.
That ' s a long letter aboutmy e on taxes but I consider
this issue most important because he hea th of the economy is
very much involved. A summary o my testi ony before the Finance
Committee is enclosed as well as the arti e about who pays the
taxes and also how lower rates ffect peo le in the upper
brackets .
Thanks again for getting in touch
Sin er ly,
Rudy Boschwitz
United States Senator
RB/dsc
Enclosures
J
OFFICE OF
SENATOR RUDY BOSCHWITZ
MINNESOTA
STATEMENT OF SENATOR RUDY BOSCHWITZ
ON TAX REFORM PROPOSALS
BEFORE THE SENATE FINANCE COMMITTEE
October 10 , 1985
Admittedly, our present tax system is complicated , and
sometimes inequitable and inefficient. However, I believe that
the President makes a mistake in calling the system unfair and
un-American. There are many positive things which can be said
about our present system:
1 . The system' s various incentives for capital formation
and investment have benefited our economy as a whole
-- in the past 10 years , 23 million new jobs have been
created in the United States versus none (0 ! ) in the
European Economic Community in that period.
2 . As intended , our system is progressive . Currently,
the lowest quarter of all income earners pay only
6/10th of one percent of individual income taxes . The
next lowest quarter pays 6 percent of individual
income taxes , the upper middle quarter of income
earners pays 20 percent of individual income taxes ,
and the highest quarter of income earners pays 73
percent of all individual income taxes collected.
I am in favor of making the tax system more simple , lowering
rates , providing incentives for capital formation , placing a
premium and not a penalty on savings , and decreasing not
increasing capital gains , parhaps by one-half .
While I thus acknowledge that our present tax system can be
improved , I do not believe that now is the proper time to
attempt tax reform. Additionally, I have several specific
concerns with the approach taken by the most frequently
discussed reform proposals .
With respect to whether now is the correct time for tax
reform, I would point out to this Committee that , since 1981 ,
Congress has been enacting complex and significant changes to
the tax code at a dizzying pace. In 1981 , we enacted the
Economic Recovery Tax Act , which cut taxes . In 1982, we enacted
the Tax Equity and Fiscal Responsibility Act, which raised
taxes. In 1983 , we repealed part of the 1982 tax increase. In
1984 , we enacted the Tax Reform Act of 1984 , which increased
taxes . Later in 1984 , we revised the complex imputed interest
rules added to the Code by the Tax Reform Act of 1984. In 1985,
we have acted twice. First , we repealed the provisions of the
Tax Reform Act of 1984 with respect to the requirement for
automobile logs . Second , we made permanent the imputed interest
rules of the Tax Retorm Act of 1984 as modified by the
subsequent 1984 enactment. In addition , since 1982 , Congress
has also enacted the Retirement Equity Act of 1984 and made
changes in laws for Chapter "S" corporations.
As a result of these changes to the tax code , taxpayers are
reeling . The ability to adequately plan is being taken away,
creating uncer .Ainty and disruption. In addition , I do not
believe that we fully understand and appreciate the impact that
the pace of tax legislation has had on our economy. For
instance , it has been suggested that we have influenced
consumers to spend more and save less . At a minimum, we have
negatively impacted on the public ' s perception and acceptance of
our tax system.
- 2 -
It is with this in mind that we should analyze present
proposals for tax reform. I believe that a number of hard
questions must be asked about any proposal for tax reform --
what will be the impact of the proposal on our economy? on
capital formation? on savings?
While I support lower rates , it must be understood that as
rates are lowered , the value of " tax preferred" assets as well
as decisions and investments such as the purchase of real estate
and charitable giving will decrease . What will be the impact on
the economy?
We must also consider the magnitude of the redistribution of
capital which would be caused by the President ' s proposal. For
the period from Fiscal Year 1986 to Fiscal Year 1990 the
President ' s proposal would , it is estimated , result in $486
billion of individual tax cuts and $354 billion in individual
tax increases. On the corporate side , it is estimated that the
President' s proposal would result in $195 billion of corporate
tax cuts and $313 billion of tax increases. Put another way, a
total of $1 . 3 trillion is involved ( $486+$354+$195+$313 ) , over
$800 billion on the individual side , $500 billion on the
corporate side. In relative terms , this is 5 percent of our
estimated Gross National Product for the same 5-year period, and
50 percent of estimated income tax collections over the same
5-year period.
Finally, we must also ask ourselves how any new tax proposal
will interact with the prior tax changes which we have enacted
and with trade , farm, and other legislation now pending .
Again, I am in favor of improving the tax system. However,
I believe that improvement must come slowly . Appropriate
questions must be answered in advance so that the economy is not
disrupted. We must give taxpayers a chance to catch their
breath.
Finally, and most importantly , our efforts must be directed
toward the deficit. In that regard , we must understand that as
the deficit is reduced , economic activity will be dampened. If ,
in conjunction with reducing the deficit , we eliminate various
deductions , credits and exclusions which provide incentives to
our economy, we will further dampen economic activity.
As to the current proposals for tax reform , I agree
wholeheartedly with the concept that we need to lower marginal
rates and simplify the tax code. Lower rates will promote
compliance , saving , investing , and the incentive for working .
Lower rates will also encourage decision-making based on
economic merits , not tax merits. History has shown us that
lowering rates will raise collections from high income earners.
I am also in agreement with the concept contained in the
President ' s proposal that we should not tax those who are at or
below the poverty level . To do so forces a low income person
into deciding between earning a few more dollars , paying some of
the earnings to the federal goy arnment- , and lo-sing wpl fare
benefits , or , not earning more money and being allowed to retain
welfare benefits . We thus force low income earners to make the
unhappy decision of choosing between the dignity and self-esteem
of a paying job or accepting welfare benefits ( which actually
leaves them with more money) .
However, the current proposals do not allow sufficient
opportunity to plan and adjust for the changes they would
impose. Immediate imposition of rate reductions and immediate
loss of deductions , exclusions , and credits confiscates value ,
penalizes those who have relied upon prior provisions , and is
disruptive . In that regard , I oppose any lengthening of
depreciation periods and predict that indexing of asset values
will not survive either the House or the Senate.
- 3 -
I would propose that , instead of an immediate reduction in
tax rates and an immediate elimination of certain deductions ,
exclusions , and credits , we eliminate the indexing of brackets
for inflation and , instead , phase in any new system by indexing
tax rates downward by inflation or some other measure which
would provide graduated rate reductions . For example , assume
the following tax brackets and rates:
Tax Bracket Rate
$10 , 000-12 , 000 16%
12 , 000-14 , 000 18%
14 , 000-16 ,000 20%
16 , 000-18 , 000 22%
If the rate of inflation was 10 percent , then rates could be
adjusted as follows :
Tax Bracket Rate
$10 , 000-12, 000 15T
12 , 000-14 , 000 17%
14 , 000-16 ,000 19%
16 , 000-18 , 000 21%
This proposal would allow taxpayers to adjust to decreasing
tax rates . In addition , to simplify our tax code and "pay for"
lower rates , again in a manner which will give taxpayers time to
adjust , I would propose that we phase out pre-selected tax
preference items as the top marginal tax rate is reduced . For
instance , as the top marginal tax rate was reduced to 44 percent,
we could eliminate a pre-selected group of deductions ,
exclusions , and credits . Another pre-selected group of credits,
exclusions and deductions would be eliminated when the top
marginal rate was 38 percent , and so on.
I have handed the Chairman and other members of the
Committee two articles : "The Redistributionist Tax Reduction"
and "Taxes , Inflation and the Rich. " I would also recommend to
this Committee the article in the July 21 , 1985 edition of the
New York Times regarding the "Tax-Standstill Act . " While perhaps
written with tongue-in-cheek , the article ' s suggestion to limit
changes to the tax code merits consideration.
I want to emphasize that any new proposals should and must
encourage capital formation. Studies have consistently shown
that savings in the United States has been among , if not, the
lowest of all industrialized nations . We must develop incentives
in our tax code to encourage capital formation. We should
consider removing all taxes on savings .
In summary, I believe that , at the present time, the best
proposal for tax reform is to do nothing. The less we do with
the tax code , the better. Because , in the end Mr. Chairman, the
country that taxes the least taxes the most fairly; the country
that puts the greatest emphasis on capital formation will
contribute the most to its economy.
998
November 1985
THE WALL STREET JOURNAL, TUESDAY, JUNE 26, 1984
The Redistributionist Tax Reduction
By JAMES GWARTNEY eraged impact of incentives means that the payers were most directly affected by this capital gains associated with the stock
And RICHARD STRc1UP size of the revenue reduction will be in- rate reduction.At the lower rates,the lax- market boom that began in August 1982.
Despite the appearance already of tell- versely related to the changes in taxable able income of the top 1.4% of returns Inspection of the data reveals that this is a
Ing analyses of 1982 Internal Revenue Ser- income. If taxable Income is virtually un- grew sharply in 1982. In fact, it grew so "tail wags dog" theory.
vice data, some observers have difficulty affected by the rate reductions,as is likely sharply that the tax revenues collected Capital gains are a small part of total
understanding that a roughly proportional to be the case in the lowest marginal tax from this small group of high-income tax- lncolpe. In 1981,net capital gains contrib-
reduction In tax rates will shift the burden brackets, revenues will fall by approxi- payers increased to $60.5 billion in 1982 uted only 1.7%to total adjusted gross in-
of the income tax toward the upper income mately the same percent as the rates. In from$58 billion in 1981.While revenue col come (AGI).Even for the top 1.4%of tax-
brackets. Yet this is precisely what both these brackets,a 20%rate cut will lead to lected from all other groups fell, the tax Dyers, the capital-gains component was
economic theory and our experience with about a 20%reduction in tax revenues.In liability the t 14% f ionly 9.6%of AGI.Given the size of capital
major rate reductions indicate. The latest contrast, in the upper income (and mar of of rectax gains as a share of AGI, it would have
cut is no exception,as we can show with a ginal tax) brackets where the incentive ef- ents increased. taken a huge expansion in capital-gains in-
new perspective on the recently released fects on take-home pay are greater, in- Clearly, the share of taxes collected come to explain the observed pattern of
1982 numbers. creases in the tax base will at least par- from the rich rose in 1982.The top 1.4%of income growth across income groupings in
Contrary to the assumption of many, tially offset the lower rates. In these taxpayers shouldered 21.8%of the tax bur- 1982.But the actual increase in net capital-
taxable income is not invariant to changes brackets, tax revenues will fall by less den in 1982,up from 20.4%in 1981.In con- gains income was rather modest-to $32
in tax rates. When tax rates decline, the than the 20% rate reduction. The result- trast, the share of total income-tax reve- billion in 1982 from$29.3 billion in 1981,an
take-home pay per dollar of additional an increase in the share of taxes collected nues contributed by the lower half of in- increase of only 9.2%.Of course,the major
earnings increases.Taxpayers have more come recipients fell component of income is wages and sala-
incentive to earn additional income and Effects of Reagan Tax Cut to 7% in 1982 from ries. This component grew substantially
less incentive to engage in tax-sheltering on Rich and Others 7.6% in 1981. more rapidly in the upper tax brackets be-
activities that now generate less tax-sav Income Tax Liability (S billions) Unwilling to admit tween 1981 and 1982. Clearly, it provided
Ing.As a result,lower tax rates lead to an y that incentives mat the major impetus for the growth of taxa
expansion in the tax base. Income Grouping" 1981 1982%Change ble income in the upper brackets.
ter, critics have of- pp
A Straightforward Answer Bottom 50 percent $ 21.7 $ 19.5 -10.1 fered two alternative Responsive Tax Base
The incentive effects of an across-the- 50 to 75 percentile 59.0 55.6 - 5.8 explanations. Some The 1982 data indicate that the tax base
board rate reduction will differ across tax 75 to 98.6 percentile 145.4 141.3 - 2.8 have argued that the is quite responsive to changes in tax rates,
brackets. It will have a leveraged impact Top 1.4 percent 58.0 60.5 + 4.3 shift in the tax bur- particularly in the upper tax brackets.Gi-
on the incentives of high-income tax- den toward the rich ven the economic environment,the respon-
payers.Perhaps some numbers will make "The number of returns in each Income grouping was virtually Identical was the result of the siveness is almost surprising.After all,the
in 1981 and 1982.
this point clear. Suppose tax rates are cut 1982 recession. Of rate reductions did little more than correct
across the board by 20%. In the 10% from high-income taxpayers. course, a recession does reduce incomes. for bracket creep and higher Social Secu-
bracket,the rate is cut to 8%,while a 70% The distributional effects of a tax cut However,there is no reason to believe that rity taxes. In addition,the more rapid Be-
rate declines to 56%. Now, consider how can best be observed by comparing the the income reductions are greater in lower preciation allowances provided by the 1981
this proportional rate reduction affects revenues collected across the income dis. tax brackets than in upper brackets. In legislation actually increased the attrac-
take-home pay.People in the 10%bracket tribution before and after the rate reduc- fact,the instability of business and profes- tiveness of tax-shelter investments. Fi-
take home 92 cents instead of 90 cents per tion. The accompanying table makes this sional income over the business cycle nally,all the talk about higher future taxes
dollar of additional earnings,a paltry 2.2% comparison for the 1981-1982 data.The bot- would suggest the opposite, that a reces- did little to discourage the tax-shelter in-
increase.Clearly,this small increase is un- tom 50% of income recipients paid $19.5 sion is likely to retard income in the upper dustry.Had it not been for the more rapid
likely to exert a major impact on the in- billion in personal income taxes in 1982, brackets more severely. depreciation write-offs and constant threat
centive of those taxpayers to earn more down from$21.7 billion in 1981,a 10.1%de- The most damaging evidence against of higher future tax rates,the tax base in
taxable income. In contrast, look at what cline. Even though the rate reductions for the cyclical view is provided by the 1963-65 the upper brackets would surely have
happens in the 70%bracket.Here the 20%, taxpayers in the 50th to 75th percentiles data.During this period of economic boom, grown by an even larger amount.Far from
rate reduction boosts take-home pay to 44 and 75th to 98.6th percentiles were similar the distributional pattern emanating from suggesting that lite marginal rates were
cents per dollar of additional earnings to the rate cuts in the lower brackets,the an across-the-board rate reduction was cut too much,the data indicate the poten-
from 30 cents-a 47%increase.Taxpayers decline in tax revenues collected from identical to the pattern due to the 1981 tax tial of still lower marginal rates.Sens.Bill
in this and other high income brackets are these groups was smaller, just as eco- cut.When the rates were reduced in 1964- Bradley and Robert Kasten, along with
now permitted to keep a significantly nomic theory predicts. For the higher in- 65,the tax revenues collected from the top Reps.Jack Kemp and Richard Gephardt,
larger proportion of an added dollar of in- come groups, an expansion in the taxable 5%of taxpayers rose 10.9176,while the rev- should take note and push on with their
come. Predictably, they will respond by income base partially offset revenue losses enues collected from the bottom 50%of in- plans for genuinely lower rates.
earning more taxable income and engag- due to the lower rates.Thus,tax revenues come recipients fell 6.4%.As in 1981-82,the
ing less intensely in tax-shelter activities. fell by smaller amounts in the upper in- 1963-65 data indicate that a roughly propor- Messrs. Glvartney and Stroup «re eco-
How does this incentive structure affect come brackets. tional rate reduction shifts the tax burden noinics professors al Florida Slate and
the distribution of the tax burden across The imposition of the 50%rate ceiling in to the rich. Montana Slate universities, respectively,
income groupings? The answer is now 1982 reduced tax rates by as much as Second, other critics have argued that and associates of the Political Economy
straightforward. Since the rates were all 28,6% (to 50%° from 70%) in the highest the increase in the share of revenues col. Research Center of Bozeman,Mont.,whirtl
reduced by the same percentage, the lev- income brackets. The top 1.40/6 of tax- lected from the rich merely reflects rising sponsored rnuch of their rescvfrch.
1022
ra
PROCEEDINGS OF THE ENERGY AND TRANSPORTATION COMMITTEE
Regular Session Shakopee, Minnesota February 20 , 1986
Due to the lack of business , the Energy and Transportation
Committee did not meet on February 20 , 1986.
The next regular session of the Energy and Transportation
Committee is scheduled for March 20 , 1986 at 7 : 30 P.M. in
the Shakopee City Council Chambers.
SHAKOPEE COALITION
MEETING MINUTES - MARCH 6, 1986
THe Meeting was called to order at 7:00 AM by Chairman Brian Norris in the Community
Room of the Citizens State Bank.
Members Present: Joan Salter Food Shelf
Todd Schwartz Rotary
Brian Norris Citizens State Bank
Virgil Mears ISD #f720
Jerry Knutson Minnesota Correctional Facility
Jackie Kes Scott/Carver Economic Council
Claude Kolb Knights of Columbus
Sr Jo Lambert St. Francis Hospital
John K. Anderson City Of Shakopee
George Muenchow Shakopee Community Services
Others Present: Elizabeth Schultz
Joseph Schultz & sister
The Agenda for the meeting was distributed and highlighted. A Certificate Of Appreciation
for "Volunteer Of The Month" was formally presented to Joan Salter. Jackie Kes gave
a background on the deceased Mr. Don Schultz whose name has been assigned to this award.
Mr. Schultz was a long time outstandirlg volunteer for the Shakopee Food Shelf prior
to his death. His wife and two of his children were present to take part in this
presentation today.
Nominations were solicited for April "Volunteer of the Month".
Shakopee Coalition Objectives were reviewed and briefly discussed. It was felt that
it would perhaps be best if only a few would be adopted and then do a good job on
those few. The Chair again admonished the group that when they miss a meeting that
they should arrange for a substitute in their place. Forms were distributed for
members to fill out stating who their designated substitutes are. A plan also needs
to be adopted to get more groups involved in the Coalition.
Chairman Norris suggested that perhaps this organization would be more efficient if
several coordinators were appointed to keep a handle on current needs etc in their
area.
Jackie Kes reported on the "Minnesota Foodshare" project. This effort currently
(this month) is in gear. The vacant area in the Valley News Building will again
serve as a temporary storage area for incoming food. WCCO will use special interest
stories.
Joan Salter, Food Shelf Chairperson, reported that in 1985 in the two counties 485
families were served which totaled to 1370 individuals. On average each person uses
42## of food. In February 219 households were served which means 716 individuals. In
Scott County alone that totaled to 19,110 lbs of food for the month. They are presently
serving 17-18 families/day. The numbers are not dropping!
Dr. Adair Muralt, Executive Secretary Of The Shakopee Chamber Of Commerce, gave a
brief history of that organization and informed the group of their functions. From a
small beginning in the 1950's the Shakopee Chamber of Commerce has come to now being
one of the most viable Chambers in the State. Doc was "coaxed" to close the meeting
with a song. His choice was "Irish Eyes Are Smiling".
Respectfully submitted,
George F. Muenchow, Acting Secretary
SHAKOPEE COALITION
1100 East Fourth Avenue Shakopee, Minnesota 55379
"Founded in 1983"
VOLUNTEER
AWARD RECOGNITION
This Don Schultz Award is given in recognition to:
* * J O A N SALTER * *
SHAKOPEE VOLUNTEER OF THE MONTH OF MARCH, 1986
who has proven to be an outstanding citizen of Shakopee, Minnesota.
Joan has donated countless hours as coordinator of the Scott-Carver Emergency
Food Shelf; has coordinated Minnesota FoodShare Drive in Shakopee for three
years; has put in extensive hours in working with Scott-Carver Economic
Council in providing Holiday Meals to Scott County families in financial need;
has served on the Board of Directors for the Shakopee/Prior Lake Christian
Women's Group; has co-chaired and chaired with her husband, Roger, the
Shakopee Senior all night party; has served as a Pioneer Girls leader for
eight years; has served as a room mother for the Shakopee School District;
has been active in her church activities which includes working on the church
newspaper; has been an active member of the Shakopee Coalition.
Nominated by: �J
Seconded by: unanimous
Signed:
Brian Norris, Chairman
Shakopee Coalition
-,.. SHAKOPEE COMMON
1100 East Fourth Avenue • Shakopee,Minnesota 55379
"Founded in 1983"
1986 SHAKOPEE COALITION OBJECTIVES FOR CONSIDERATION
1 . Try to bring in more senior involvement again.
2 . Clearing house for volunteers .
3 . Volunteer "You Can Help" column.
4 . Concentrate on two or three issues at one time until resolved.
5 . Expand our current base of attending organizations .
6 . Appoint member of Shakopee Coalition as "Coalition Coordi-
nator" for each of the four major categories of concern,
i . e . volunteer issues , economic development , etc .
How do we get more organizations involved in Shakopee Coalition?
IDEAS
1.
2.
3.
4.
PROCEEDINGS OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE
REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 23, 1986
Chairman Ziegler called the meeting to order at 7:34 p.m. with Commissioners
Allen, McNeil, Sorenson, and Spiotta present. Barry Stock, Administrative
Intern, was also present. Commissioners Dunwell, Schwingler, and Weeks were
absent.
The Commissioners decided to begin the meeting with the informational items.
Mr. Stock presented a letter he had sent to the Economic Development Director
for the City of Chaska regarding the Transit Feasibility Study. He briefly
reviewed the history of the Study and the recommendations which were made for
Shakopee, and then informed the Commissioners of the Shakopee City Council's
reaction to those recommendations. Mr. Stock explained that the City Council
is interested in continuing involvement in the transit system and supported
transfer reciprocity whenever and wherever possible. However, Shakopee would
like to maintain its own identity as well as operating control in the community.
They did agree to review on an annual basis the possible change in the name of
the present system to coincide with that of the new system. Mr. Stock noted
that the recommendation to streamline Shakopee's transit vehicles no longer
applies under the new bid specifications being solicited for the transit program.
The Commissioners reviewed the Dial-A-Ride and Van Pool Reports for the month
of December. Mr. Stock reported that about $20,000 was returned to the Regional
Transportation Board (RTB). Commissioner McNeil suggested Mr. Stock write an
article for the newspaper explaining to the taxpayers how much money had to be
returned to the RTB and why. In connection with the Dial-A-Ride Report, Mr.
Stock noted that the taxi-cab service in Shakopee went out of business due to
exhorbitant insurance rates.
McNeil/Sorenson moved to approve the minutes of December 19, 1985, as kept.
Motion carried unanimously.
DIAL-A-RIDE BID SPECIFICATIONS
Mr. Stock explained that the current Dial-A-Ride (D-A-R) contract with Van Pool
Services, Inc. expires on April 15, 1986. Therefore, he asked the Commissioners
to develop and approve a set of bid specifications for potential D-A-R providers.
The Transit Coordinator distributed a set of bid specifications as proposed by
Staff and noted the major areas that have changed are as follows:
1 . A less restrictive set of vehicle specifications is being addressed by
the City.
2. The City's ability to request additional vehicles with a 30-day notice
is being added.
3. The contract will be for two years with an additional one year at the
option of the City.
Energy & Transportation Committee
January 23, 1986
Page 2
4. The contract will be bid on a per passenger trip basis as opposed to an
hourly bid.
5. Separate bids will be taken for dispatching services and facilities
located in Shakopee and outside of Shakopee.
6. The Contractor shall have the right to subcontract for handicapped services.
7. The following criteria will be evaluated to determine the successful
bidder: cost of service, quality of vehicles, reliability of service,
and past experience.
Mr. Stock pointed out that an incentive to carry riders has been built into the
specifications. He reminded the Commissioners that $19.25 per hour per vehicle
has been budgeted for 1986.
Commissioner Spiotta suggested the bid specifications include seat belts. Dis-
cussion on the subject of seat belts followed. Mr. Stock agreed to talk to the
Regional Transit Board Project Manager about this suggestion.
McNeil/Spiotta moved to recommend to City Council that they approve the Dial-A-
Ride specifications as drafted. Motion carried unanimously.
VAN POOL REQUEST FOR PROPOSAL SPECIFICATIONS
The Transit Coordinator explained that the Van Pool contract with Van Pool
Services, Inc. (VPSI) expires on April 15, 1986, making it necessary for the
Commission to develop and approve a set of minimum specifications so potential
contractors can develop a proposal for van pool services. Mr. Stock distributed
a set of Request for Proposal Specifications developed by Staff and noted that
the changes from previous Requests are as follows:
1. Because of difficulty in acquiring vehicles that met the City's performance
standards in the past, language has been included which will at a minimum
require the contractor to establish a replacement schedule for vehicles
upon their attainment of 75,000 as well as ensure that no vehicle can be
supplied to the program that has mileage in excess of 10,000.
2. A provision has also been added which gives the City the authority to
request seven or eight-passenger vehicles with a 60-day notice.
McNeil/Sorenson moved to recommend to City Council that they approve the Van
Pool Request for Proposal Specifications as drafted. Motion carried unanimously.
VAN POOL BACK-UP DRIVER SURVEY
Mr. Stock informed the Commissioners that three of the six vans in the van pool
program currently have no back-up driver, which is putting undue stress on the
program. At the present time, he noted, van pool drivers ride free with back-up
drivers receiving a 25% reduction off the regular fare.
Energy & Transportation Committee
January 23, 1986
Page 3
Rather than haphazardly changing the level of subsidization for back-up drivers,
Mr. Stock proposed that a brief survey be sent to the van pool riders in an
attempt to discover what might encourage more riders to become back-up drivers,
and he distributed a survey which he had developed.
Commissioner Sorenson suggested question #2 of the survey be amended to read,
"If you answered yes to question #1 , how much of a discount off the regular
fare do you feel is reasonable for back-up drivers, assuming the back-up driver
would take on more responsibility (i.e. receipts, etc. )?"
Discussion followed on other incentives for back-up drivers, and the Commissioners
suggested Mr. Stock add another question to the survey which would read, "If we
provided the initial free license ($17 cost), would you be interested in becoming
a back-up driver?" Discussion followed on obtaining the license, and concensus
was that Mr. Stock should also outline the procedure for obtaining the license.
McNeil/Allen moved to direct Staff to survey the van pool riders to ascertain
their feelings in regard to a larger subsidy incentive for back-up drivers with
the potentiality of a fare increase to off-set the larger subsidy and use the
survey developed by Staff with additions as noted. Motion carried unanimously.
In discussing other business, it was the concensus of the Commissioners to retain
the third Thursday of the month as the meeting date. Mr. Stock announced that
one person would be joining the Commission, and he thanked the outgoing Commis-
sioners for their service.
Mr. Stock reported that he has been contacted by CLIMB, a theatrical company from
St. Paul, who would like to present a recycling play to the schools. Cost would
be $450 per school, and Mr. Stock recommended that it be presented to the three
elementary schools plus the Shakopee Area Catholic School. He added that the
script is excellent, and the group will incorporate Shakopee's recycling program
into the play. The play also includes a segment on starting an office paper
recycling program which coincides with the goal to start one under Shakopee's
recycling program.
Mr. Stock explained that each child would receive a postcard, and if they
participated in Shakopee's recycling program, the postcard (which would need to
be signed by the parents) would be returned to City Hall and a recycling button
would be mailed to the participant. This would allow for a more direct measure
of participants in the recycling program.
Discussion followed on how to raise the funds for the play. Commissioner McNeil
suggested Mr. Stock find out if the play could be taped to run over cable
television.
McNeil/Sorenson moved to adjourn the meeting at 8:54 p.m. Motion carried
unanimously. The next meeting will be held on February 20, 1986, at 7:30 p.m.
Barry Stock Judy Hughes
Administrative Intern Recording Secretary
Transit/Recycling Coordinator
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT
PERMITS ISSUED FEBRUARY, 1986
Yr. to Date Previous Year
Number Number Valuation Number Valuation
Mo. Ytd.
Single Fam-Sewered 2 3 210 , 647 3 3 195 , 500
Single Fam-Septic - - - - - -
Multiple Dwellings - 1 53 , 000 - - -
( # Units ) (YTD Units) - ( 2 ) - -
Dwelling Additions - - - - - -
Other - - - 2 2 200
Comm New Bldgs - 2 700 , 000 - 3 1 , 439 ,781
Comm Bldg. Addns - - - 2 3 2 ,742 , 345
,Industrial-Sewered - - - - - -
Ind-Sewered Addns - - - - - -
Industrial-Septic - - - - - -
Ind-Septic Addns - - - - - -
Accessory/Garages 2 2 16, 000 - -
Signs & Fences 3 6 11, 800 - 2 2, 145
Fireplaces/Wood Stove - 1 1, 500 - 2 6 ,500
;Grading/Foundation 5 5 316 , 000 1 11 , 000
Remodeling . (Res) 1 1 2 , 000 - 2 2 , 145
Remodeling (Inst) - - - - - -
!Remodeling (Comm/Ind) 4 7 2 , 649, 880 2 2 -
TOTAL TAXABLE 17 3 , 960 , 827 9 20 4 , 413 , 371
TOTAL INSTITUTIONAL - - - - - -
GRAND TOTAL 17 29 3 , 960,827 9 20 4,413 , 371
! No. Ytd. No. Ytd.
t
{Variances 1 2 1 1
Conditional Use 2 3 1 3
'Rezoning - - - -
Moving - 1 1 1
1
Electric 7 17 17 33
Plbg & Htg 14 29 10 27
Razing Permits
Residential - - - -
Commercial - - - -
Total dwelling units in City after completion of all construction
'permitted to date. . . . . . . 3 , 834
Cora Hullander
:1Bldg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN FEBRUARY, 1986
6969 Laurent Bldrs 837 E. 1st Ave. Alt. $ 15 , 000
6970 Ames Const. 1224 Shakopee Ave. Grading 5 , 000
6971 Ames Const. 3888 Secretariat Dr Grading 35 , 000
6972 Nordquist Sign 738 E. 1st Ave. Sign 7 , 000
6973 James Bucholz 1976 Co. Rd. 89 Barn/Stg 12 , 000
6974 Void
6975 Steven Lunningj 2478 Hauer`Trail House 60 , 447
6976 Clete Link 1440 West 3rd Stg Bldg 4, 000
6977 Universal Sign Co. 581 Marschall Rd Sign 3 , 500
6978 Siekmann Const. Eastview Circle Grading 4, 000
6979 Kraus Anderson Racetrack Addn. 1, 500 , 000
6980 Kraus Anderson Racetrack Addn. 295 , 000
6981 Kraus Anderson 1224 Shakopee Ave Fndtion 150 , 000
6982 Scott Builders 3888 Secretariat Dr Fndtion 122 , 000
6983 Kraus Anderson Racetrack Addn. 670 , 000
6984 Signs of Quality 230 Lewis St. Sign 550
6985 John DuBois 2231 Marschall Rd Alt. 2, 000
6986 Darrell Dale 1178 Limestone Dr. House 82 ,700
$2, 968 ,197
1
I
L
13
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular session on
February 3, 1986 at 4:30 P.M. in the Utilities meeting room.
Commissioner Cook offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Kephart and Cook. Also Manager Van Hout,
Secretary Menden and Liaison Wampach. Commissioner Kirchmeier was absent
Motion by Kephart, seconded by Cook that the minutes of the January 6, 1986
regular meeting be approved as kept. Motion carried.
Mr. Barry Stock was present to discuss the communication from Mayor Reinke
to the Commission regarding deferment of the annual pole rental fee to Zylstra
United Cable TV.
Motion by Cook, seconded by Kephart to table the communication until latter
in the meeting. Motion carried.
BILLS READ:
City of Shakopee 20,032.00
American Durweld Sales, Inc. 288.76
William Anderson 55.00
A T and T Information System 18.51
A T and T Information System 24.00
Auto Central Supply 31.67
Border States Electric Supply Co. 4,291.72
Burmeister Electric Company 2,306.01
Carlson Hardware Company 17.31
Champion Auto of Shakopee 22.92
C H Carpenter Lumber 76.28
Chermak Refrigeration Co. , Inc. 5.95
City of Shakopee 21.27
Clay's Printing Service 31.35
Department of Public Safety 226.00
Dunnings Hardware 1.57
Eagan Office Products 31.16
Electrol Equipment, Inc. 198.89
Graybar Electric Service 925.10
H & C Electric Supply 929.41
Henningson, Durham and Richardson 1,493.55
International Business Machines Corp. 190.00
Johnson Bigler Com, Inc. ' 231.75
Lathrop Paint Supply Co. 4.12
Leef Bros. , Inc. 20.00
Merrill Lynch 100,000.00
Mpls. , Star and Tribune Co. 198.00
Motor Parts Service of Shakopee 43.63
Northern Power Products Inc. 14.64
North Star Water works Products 34.96
Northern States Power Co. 2,581.74 f ,3Northern States Power Co. 254,883.43
R.E. Mooney and Associates Inc. 306.48
Revnolds Welding Supply Co. 191.90
Schoell and Madson, Inc. 1,216.04
Scott County Sheriff Communications 17.94
Serco 72.00
Shakopee Ford 21.36
Shakopee Public Utilities Commission 91.50
Shakopee Services 22.00
Starks Cleaning Service 49.40
Southwest Suburban Publishing 196.87
Suel Business Equipment 199.38
Total Tool 211.73
Truck Utilities and Mfg Co. 10.73
Twin City Testing 574.40
Louis Van Hout 120.07
Voss Electric 177.48
Water Products Company 199.89
Westinghouse Electric Supply Co. 1,221.06
City of Shakopee 10,920.00
Krass and Monroe Chartered 323.00
Motion by Kephart, seconded by Cook that the bills be allowed and ordered paid.
Motion carried.
Ken Adolf from Schoell and Madsen was present to give the Commission a brief update
on the painting of the water tank. A discussion followed on various aspects of that
project.
Mr. James Clark from Zylstra United Cable arrived to discuss the pole rental
deferrment that they desire due to cash flow difficulty.
The need for a strand map from cable T.V. Company and for scheduling a walk-thru
of the overhead system was discussed. Mr. Clark suggested April would be a good time to
schedule this. Commissioner Cook had some questions on liability exposure.
Commissioner Kirchmeier arrived and took his seat.
Motion by Cook, seconded by Kephart to remove the pole rental issue from the
table. Motion carried.
Motion by Kirchmeier, seconded by Kephart to waive the annual pole rental charge
to Zylstra United for a period of five (5) years effective January 1, 1986 contingent
upon similar action being taken by City Council on the other concessions sought by
Zylstra United; and contingent upon the language in our pole rental agreement being
so amended. Motion carried.
City Administrator John Anderson was present to discuss the prospects of a joint
meeting between the Downtown Redevelopment Committee and the Commission to present
the design scheme for the downtown street lighting.
A meeting was tentatively set up for February 25, 1986, provided that the plans
and preliminary reports are received by Manager Van Hout in time for his review before
the meeting date.
Manager Van Hout presented a report on a replacement vehicle for 610. The vehicle
use policy was also discussed at this time. J
Motion by Kephart, seconded by Kirchmeier to authorize the purchase of a car from
the low bidder on the list presented to the Commission for a purchase price of
$11,300.00 from Malkerson Motors; and that a policy be drawn up providing for
reimbursement of the Utilities Commission for personal use other than commuting and
excluding authorization for use by teenage drivers except in an emergency. Motion
carried.
Liaison Wampach gave an update on various Council actions.
Manager Van Hout advised the Commission of an upcoming Minnesota Municipal
Utilities Association Legislative meeting set for March 12, 1986.
There were no new plats for January, 1986.
Secretary Menden reported five fire calls for a total man hours of 2 hours and
39 minutes for the month of January, 1986.
There were no lost time accidents for January, 1986.
The next regular meeting of the SPUC will be held on Monday, March 3, 1986 at
4:30 P.M. in the Utilities meeting room.
Motion by Cook, seconded by Kephart that the meeting be adjourned. Motion
carried.
Barbara Menden, Commission Secretary
TENTATIVE AGENDA
Shakopee Cable Communications Advisory Commission
City Hall Conference Room
REGULAR MEETING March 25 , 1986
1 . Roll Call at 7 : 00 p.m.
2 . Approval of Minutes - February 18 , 1986
3 . ACTION: Selection of Public Access Studio Provider
4 . Informational Items
a. Studio Equipment Inventory Report
b. Cable Television Monthly Report - February
C. Cable Television Service Report - February
d. Subscriber Rate Increase
e. Zylstra-United letter of credit
f . Zylstra-United refinancing
S . Other Business
a.
b.
Barry A. Stock
Administrative Intern
CITY OF SHAKOPEE
PROCEEDINGS OF THE SHAKOPEE CABLE COMMUNICATIONS
ADVISORY COMMISSION
Special Session Shakopee , Minnesota February 18 , 1986
Chairman Anderson called the meeting to order at 7 : 30 p.m. with
Commissioners Harrison, Moonen and Abeln present. Commissioner
Davis was absent.
Barry Stock, Administrative Intern, was also present at the
meeting as was Bob Ziegler of the Shakopee Access Corporation
and Bill Lepley.
Harrison/Moonen moved to approve the minutes of the January
27 , 1986 meeting as kept. Motion carried unanimously.
Public Access Manager Non-Compliance
Barry Stock informed the Commission that on February 5 , 1986
on day after the City Council gave preliminary approval to the
cable franchise modifications proposed by Zylstra-United, United
officials laid off Shakopee ' s public access manager. Having
received no formal notification of the company' s action, Mr. Stock
stated that the cable company was now in non-compliance with
the cable franchise ordinance. The company' s rationale for
this action was based on conversations that they had earlier
with City staff in the modification sessions. United officials
contend that the comments made by Shakopee staff presented them
with sufficient cause to justify their action.
Mr. Stock stated that Citv staff had no intention of portraying
to Zylstra-United officials that a studio manager was not needed
in Shakopee. Because the City of Shakopee did not receive prior
notification and give formal approval to Zylstra-United' s staffing
reduction plan, the company is in non-compliance with the franchise
ordinance at this time. The City therefore has the option of
fining the company for non-compliance ( $100 per day) . A second
option to be considered by the City in dealing with Zylstra-United' s
non-compliance, would be to withhold turning over the security
fund to the company as discussed in previous meetings .
Mr. Stock noted that since the lay-off of the Shakopee access
coordinator, staff has not received many calls from individuals
requesting use of the studio or equipment. In light of the
fact that the City intends on hiring an access person in April,
Mr. Stock stated that he was not recommending any recourse against
the company. His primary concern was that a fine might have
a negative affect on the modifications previously agreed to.
Chairman Anderson then suggested that a letter be sent to United
officials stating the City of Shakopee ' s dissatisfaction with
the company' s action and the Commission' s hesitancy to proceed
with any further modification discussions. Mr. Anderson also
stated that the letter should address the fact that the City
of Shakopee is not willing to take over operation of the public
access studio until all the equipment is in an operating condition
that is acceptable to the City of Shakopee. Chairman Anderson
further stated that the company should be notified that the
City of Shakopee is expecting that they will have at a minimum,
a playback operator available until the City actually takes
over operation of the public access studio.
Discussion followed on what equipment was in need of repair
and what if any equipment was currently missing from the studio.
Commissioner Moonen suggested that the City of Shakopee receive
receipts for all equipment that is being taken in for repair
to insure that it is being taken to a qualified dealer. Discussion
continued on the alternatives for recourse against the company.
Harrison/Moonen moved to notify the cable company that they
are in non-compliance with the cable franchise ordinance and
that the City of Shakopee is very dissatisfied with their action
in regard to the laying off of the public access studio manager
and finally that the City of Shakopee has no plans of taking
over operation of the public access studio until all the equipment
is in and in acceptable working condition to the City of Shakopee.
Motion carried unanimously.
Public Access Studio Staffing Plan
Mr. Stock informed the Commission that the Shakopee City Council
has requested staff to develop a public access staffing plan
prior to the final approval of any cable franchise modifications.
Mr. Stock continued by stating that he has been in contact with
several public and private institutions in Shakopee to ascertain
their willingness to cooperate in a joint staffing effort.
The Shakopee Public School District and the Scott-Carver Cooperative
have expressed an interest in pursuing joint staffing if a funding
source could be found. The City of Chaska is interested in
pursuing joint playback. They are not very enthused about pursuing
joint staffing for the public access studio or a joint City
cable administrative person. The Womens Correctional Facility
in Shakopee has expressed an interest to provide joint playback
from their location. However, the cost to provide joint playback
from their location would be between $8 , 000 and $10 , 000 with
an additional $2 , 000 needed for equipment. Because staffing
for this type of arrangement would be free of charge, Mr. Stock
stated that this may be a viable approach over the long run.
Mr. Stock continued by stating that the Shakopee Access Corporation
has been contacted and has informed the City that they would
be interested in providing a grant to the City to help offset
the cost of hiring a public access studio manager. Finally,
Mr. Don Leon from the Hennepin County Vo-Tech has informed staff
that an intern could be available to the City of Shakopee for
a three month period each year.
T �/
Mr. Stock then presented three different scenarios for staffing
the public access studio. Scenario No. 1 would provide for
hiring a 1/3 time City cable administrator to serve as staff
liaison to a joint cable commission between the City of Shakopee
and Chaska and a 3/5 time studio manager in Shakopee. Chaska
would also have their own studio manger. Scenario No. 1 also
assumed that their would be no revenues generated. Staff believed
this was a very conservative approach to studio staffing. In
both scenario No. 2 and No. 3 , studio staff time was increased.
Subsequently, revenues were also projected in both scenario
No. 2 and No. 3 .
Staff noted that a 4th alternative to be discussed by the Cable
Commission would be to contract out for studio staffing assistance.
Staff presented a plan that had been submitted to the City for
this type of arrangement. Mr. Stock then informed the Commission
that prior to proceeding with this course of action a request
for proposals would have to be advertised in the local newspaper
so that everyone would have the opportunity to submit a proposal.
Commissioner Moonen expressed his reservations about having
a joint playback operation with the City of Chaska. He continued
by stating that the logistics of such an arrangement would be
very difficult to deal with. He suggested that an automated
playback system could be installed to alleviate many of the
problems that you would have with a person staffing joint playback.
Commissioner Harrison then stated several other alternatives
for joint playback staffing such as the hiring of a retired
person to fulfull the joint playback position. Discussion then
ensued on the pros and cons of the joint playback staffing alter-
natives.
Staff then proceeded to explain the various staffing scenarios
in greater detail. The Commission members agreed that it was
important to have a City cable administrative person available
to continue monitoring the company' s compliance with the cable
franchise ordinance. Discussion then moved to the subject of
who would be responsible for hiring the persons to staff the
cable studio. It was suggested that the public access corporation
could be responsible for this function. Mr. Bob Ziegler, Chairman
of the Shakopee Access Corporation stated that he did not believe
that the Access Corporation wanted to get involved with the
staffing of the public access studio. The primary reason for
this approach was the fact that the access corporation members
are not available to give adequate guidance to the public access
studio manager. He further stated, in his opinion, the City
of Shakopee would be in a better position for hiring and monitoring
the daily operation of the public access studio. He did however
state that the access corporation would like to work closely
with the City of Shakopee in developing overall policies for
the operation of the studio.
Mr. Stock then stated that the access corporation will play
a vital role in the City' s take over of the public access studio.
The money that the City will be receiving from the cable company
----------------
for equipment_ that has —not--been provided,. annual maintenance -
'' andr,,.._t)ae x.25 per month --subso=ibex fee will have-to be turned_-_ -
ove -t-a-fh access cox- - tion -or. it---could = be construed - as a - --
,. P a _
payment in addition to the 5% franchise fee.
Discussioll then moved to the contracting for service alternative . -
Commission member Harrison stated that he felt that the proposal
would not offer the City anything better than what we currently - 4
have. He further expressed a concern that it would be difficult
. -for the City to monitor the amount of time that the contractor
LLis- spending on access versus his own private venture. Additionally,
- Mr..:_.Harriscn stated that the Access Corporation was in need
of an individual who could promote access in this--community.
In the proposals submitted, Mr. Harrison stated that there was
--no time allocated for this function. Mr . Harrison also auestioned
- 'what equipment would be available. for the contractors own private
w use. He stated that he did not think the Access Corporation
would .- be willing to --let a - contractor use their equipment on
an on-going basis. Chairman Anderson . also stated that he did
-not think the City- could impinge on the Access Corporation' s
rights in terms of who could use their equipment. Commissioner
Moonon suggested that -if a contractor wanted to use the Access
" CorporatiCn's equipment, -would .have towobtain a special contract, -
with
ontract -with the Access Corporation. Discussion ensued on the promotional
responsibilities of the contractor.
Chairman Anderson reauested staff to draft some language into
the proposal that would require the contractor to address how
_ --he intends. on providing promotional support to the public access '- -
corporation.
Abeln/Mjoan-en- then moved to recommend to City Council that the
City of Shakopee proceed with the advertising of - Request for
Proposals-`for the staffing of the Shakopee public access studio.
Motion carried with Commissioners Abeln, Moonen and Anderson
voting aye and Commissioner Harrison voting Nay.
Mr._ Stock presented the cable teleai�sicn monthly report and
the �bab2`e `tel-;, ision .service report for "}the Commission' s review.
4 Mr. Stock also informed the Commission that the City of Shakopee
had receired the 1985 cabi'e"' franchise fee.
tin/,A _ mQved:_to adjourn ;the meeting- at 9 : 30 p.m. Motion
c fled __us1
l
1986 CITY OF SHAKOPEE R E V E N U E R E P O R T AS OF 2-28-86 PAGE 1
FJNO 01 GENERAL FUND C U R R E N T M'0 N T H Y E_ A_ R____ T O D A_ T E
ACCOUNT/DESCRIPTION EST. REVENUE ACTUAL, VARIANCE PCT EST. REVENUE ACTUAL VARIANCE PCT
3011 GEN. LEVY - CURRENT 008. _ _ _ _9271505.00 19738.02-_ --_-929*243.02 ,_
3022 FISCAL DISPARITIES .00 929000.00 439312.40 489687.60- 47.1
•••+ TAXES 00 _ 190191505.00 419574.38 9771930.6,2- 4.1
3031 SPECIAL ASSESSMENT INT. .00 .00 .00 .00
3032 PENALTY i INTEREST .00. .00 .00 .00
rrrr SPECIAL ASSESSMENTS .00. .00 .00 .00
3109 TRACK FRANCHISE .00150,000.00 .00 150.000.00
3111 LIQUOR LICENSES .00. 139000.00 . .00 439000.00-
3112 BEER LICENSES .00. 4!000.00 .00 41000.00-
.._. __. . -
3113 BINGD t GAMBLING LIC. 00 200.00 -- .00 200.00-
I;
3114 CIGARETTE LICENSES .00 750.00 75.00 675.00- 10.0
3115 POOL TABLE LICENSES .00 600.00 .00 600.00-
3132 BUILDING PERMITS __..... ...- _.. . _ _. - -'119111.25 - - ..---629500.00 -- 159852.25 469647.75- 2500
3133 PLUMBING PERMITS 836.00 109000.D0 19553.25 80446.75- 15.5
3134 MECHANICAL PERMITS 96.00. 8.000.00 19242.25 61757.75-_15.5 �•
3135 WELL PERMITS - - --- .00 - .. - - - - - -- - 300.00 ---- .00 300.00-
3136 SEWER N WATER PERMITS 19450.50. 39000.00 19534.50 19465.50- 51.2
3137 ELECTRICAL PERMITS 155.0071000.00 911.00 61029.00- 13.9
3138 STREET OPENING PERMITS 000. _- - - 1,200.00 240.00 960.00- 20.0
3150 MISC. BUS. PERMITS .00, 900.00 5.50- 905.50- .6
3160 DOG LICENSES 5000 200.00 17.00 183.00- 8.5
, . . y
3161 MISC. NON-BUS. LIC. - - .00 - -- - ----- ------- - --150.00 - - .00 ---- -- 150.00-
LICENSES t PERMITS 131653.75 2919800.00 219479.75 2701320.25- 7.4
3320 STATE GRANTS 19631.83 .00 39478.69 39478.69
3321 LOCAL GOVT AIDS490 000. _ _ _ 000.00 _
------ 1 _-------_---.00. 4902000.00- -
3322 HOMESTEAD .00 1809000.00 .00 1809000.00-
3323 POLICE STATE AID .00, 449000.00 .00 449000.00-
3324 POLICE TRAINING .00 .00 .00 .00
---- ------00__00_ _ - --- -- ---. ------ ----__ ---- -____ - -- --- -- - ---- -_ -- . - _ .
3332 STATE HWY.MAINT. AIO .DO. 159495.00 79747.50 79747.50- 50.0
3336 CIVIL DEFENSE 412.17 450.00 412.17 37.83- 91.6
3331 MOBILE HOME .00 - - ---- ------------- - -11100.00 ._ .. --- = .0011100.00--- ---00.00_ _ _.
- •00 49000.00 29014.10 19985.90- 50.4
3340 COUNTY ROAD 6 BRIDGE AID 00 . 569000.00 80,946-19'-724,946.19 144.6
3341 AGGREGATE TAX
3390 INVALID OBJECT-F00 . .00 .00 .OU
' ._ _. __.. ._ ._ _ _-----•--__. ... - --•.�--_____ _.----- _ --- --- ,.__�
is
++•�► INTERGOVENMENTAL 29044.00. 791+045.00 949600.65 6969444.35- 12.0
3506 VALLEYFAIR 000,0 99240.00 -- - -- .00 -- - -99240.00- -- -- ---Irw
3501 ADMINISTRATIVE FEES .00 159000.00 .00 159000.00-
3508 IND.REVENUE BOND FEE500.00 , _ 59000.00 . 500.00 49500.00- 10.0
3509 ENGINEERING SERVICES -1 111400 . ^" -' - 100�000.Oq 16x894.94 83f"1050_06- 16.9
3510 EMG. GRADE FEE 195.00 , 21000.00 375.00 18625.00- 18.8
3511 PLAN CHECK FEE 69521.50159000.00 89703.50 69296.50-_58.0
3512 ASSESSMENT SEARCHES - - 384.00 2,000.00 608.00 - 19392.00- 30.4 _..--
3513 SALE OF DOCUMENTS 11.30 39000.00 505.79 29494.21- 16.9
3514 PLATS-REZON-YAR-COND.USE 605.00 59000.00 19155.00 39845.00- 23.1
- -
1986 CITY OF SHAKOPEE R E V E N U E R E P 0 R T . AS OF 2-28-86 PAGE 2
FUND 01 GENERAL FUND C U R R E N T H 0 N T. H Y E A R_ T 0 U A T E
ACCOUNT/DESCRIPTION EST. REVENUE ACTUAL VARIANCE -- ACTUAL PCT EST. REVENUE VARIANCE PCT '
3516 FILING FEE .00 .00 .00 .00
- --- - -
3517 RETAINED FEES .00 200.00 .04 200.00- s
3520 SNOW REMOVAL 19228.15 29000.00 19312.85 687.15- 65.6 `
3522 WEED CUTTING CHARGES .00 .00 .00 .00
3523 MISC.PO.WKS.SERVICES 4049.22 19000.00 3920U.38 29200.38 320.0
3524 STREET REPAIR .00 200.00 501.25- 701.25-250.6
3526 FIRING RANGE .00 500.00 .00 500.00- j.
3527 CONCESSIONS-POOL .00 69500.00 .00 69500.00-
3531 MISC. POLICE SERVICES .00 .00 .00 .00
3532 POUND FEES A FINES .00 800.00 .00 800.00-
3533 FIRE CALLS A STANDBY FEE 370.00- 219000.00 49630.50 16,369.50- 22.1
3539 WATER SLIDE .00 309000.00 .00 309000.00-
3540 SEASON TICKETS-POOL .00 149000.00 .00 14,000.00-
3541 ADMISSIONS-POOL .00 99500.00 .00 99500.00-
3542 SWIMMING LESSONS .00 59700.00 .00 59700.00-
3543 MISC. POOL INCOME .00 50.00 .00 50.00-
3650 REFUSE DISPOSAL 13,714.85 1679900.00 289717.82 139,182.18- 17.1
++++ CHARGES FOR SERVICE 289110.02 4159590.00 66,102.53 3499487.47- 15.9
3660 COURT FINES 69007.05 531000.00 119453.89 419546.11- 21.6
*++• COURT FINES 6,007.05 539000.00 119453.89 419546.11- 21.6
3810 INTEREST .0045f000.00 .00 45,000.00-
-- - - - - - +
3821 RENT 365.00 , 69500.00 19100.00 51,400-00- 16.9
3822 CONTRIBUTIONS .00 .00 .00 .00
3890 MISCELLANEOUS 200.00 13,000.00 . 89755.00 49245.00- 67.3
+++� MISCELLANEOUS 565.00 . 64,500.00 99855.00 54,645.00- 15.3
3900 TRANSFERS .00 3279400.00 .00 3279400.00-
3910 SPUC CONTRIBUTION .00 214.384.00 40,064.00 234,320.00- 14.6
+�++ TRANSFERS .GO 6019784.00 . 409064.00 561*720.00-r 6.7
FUND TOTALS 50,37 9.62 392779224.00 2859130.20 299529093.80- 8.8
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MINUTES OF COMMISSIONERS MEETING
SHAKOPEE BASIN WATERSHED DISTRICT
THURSDAY, MARCH 6, 198E
7:00 P. M.
Present were Chairman Pro Tern Jon Westlake, Commissioners Dean
Colligan, Shakopee ; Norbert Theis, Jackson Township; Darrel
Jahn, Louisville Township; Bruce Loney, Prior Lake. Also present
we're Ken Ashfeld, Fran Vyskocil, Leroy Bauer and Mark Luce.
It was noted that Dean Colligan is serving as alternate for
Eldon Reinke. Chairman Pro Tern Jon Westlake called the meeting
to order and presented each Commissioner a copy of the Joint
Powers Agreement formulating the Shakopee Basin Watershed Manage-
ment Organization (WMO) . Westlake briefly outlined the purpose
of the WMO.
The next order of business was election of officers. Theis/Jahn
nominated Eldon Reinke as Secretary/Treasurer. Jahn/Loney moved
to close nominations. All were in favor. Theis/Colligan nomi-
nated Darrel Jahn as chairman. Loney/Colligan moved to close
nominations. All were in favor. Colligan/Jahn nominated Norbert
Theis as Vice Chairman. Colligan/Jahn moved to close nornina-
tions. All were in favor.
The place and time of regular meetings was discussed. It was
decided that regular meetings would be held at 7:30 R. M. on
the second Thursday of each month. The place of meeting would
rotate between Jackson Town Hall and Shakopee City Hall.
Westlake indicated that Fete Beckius of SWCD would present to
the Board services that he could provide in developing the WMO
plan.
A brief discussion of the watershed boundaries ensued. Westlake
indicated that Pete Beckius would provide the Board with proposed
boundaries.
Meeting adjourned at 8: 15 P . M.
SHAKOPEE BASIN WATERS= DISTRICT - 4 members
Jackson Township Norbert Theis, Supervisor 445-1220
Vice-chairman
12466 Marystown Road
Shakopee, MN 55379
Louisville Township Darrell Jahn 445-6140
Chairman
14830 Townline Ave.
Shakopee, MN 55379
City of Shakopee Eldon Reinke, Mayor 445-3650
Secretary/Treasurer
129 East 1st Ave.
Shakopee, MN 55379
City of Prior Lake Bruce Loney, Assist. Eng. 447-4230
P.O. Box 359
Prior Lake, MN 55372
Meets every second Thursday of each tenth at 7:30 p.m.
MINUTES
CBD Alternative Avaluation Committee
March 7, 1986
8:00 A. M.
Committee member's Jerry Warnpach, Terry Forbord, Ken Ashfeld,
Carl Hoffstedt , Steve Alderson, Jeanne Andre, and Brad Larson
were present. Also present was Deanne Wenger and Bruce Warzala
of Barton-Aschman Associates.
Forbord/Warn pach moved to accept the minutes of February 27,
1986 with the correction that Evan Green of Mn/DOT was also
in attendance at the February 27, 1986 meeting. All were in
favor.
For-bord/Alderson moved to accept the agenda. All were in favor.
The Committee reviewed the remaining alternatives 6, 7, 7A,
10, 12, 13, and 14. Alternatives 10 and 14, as presented by
Bart ori-Asch roan, were combined into a single alternative with
optional CBD intersection treatments. A discussion ensued re-
garding alternative G. With the one-way pairs, it was pointed
out that there would remain large volumes of traffic and trucks
on 1st Avenue. Many felt that this was contrary to the basic
objective of the project. The basic nature of project "scoping"
was discussed and the question of how many alternatives should
be carried through the Environmental Assessment (EA) .
For,bard/Warnpach moved to el iminate aIternat ive 6 from further
consideration. Carl Hoffstedt presented his experience in deal-
ing with environmental assessments and review by the Federal
Highway Administration. He stated that all viable alternative
concepts should be addressed in the EA such that the FWA does
riot send the study back after the fact to study art alternative
that was riot addressed in the draft document. Forbord/Warnpach
moved to amend the motion to carry alternative 6 through the
EA process.
It was noted that estimated costs associated with a pedestrian
walkway over the bypass to the Senior, Citizens Highrise was
included in the estimated project costs developed by Barton-
Aschman.
A discussion continued on the 7 and 7A alternatives and their
similarity. Warnpach/Andre moved to drop alternative 7 and carry
alternative 7A through the EA process. That left only alter-
natives 6, 7A, 12, 1.3, and 10/14 as remaining viable alternatives
through the EA process.
It was decided that the Committee should meet to review the
EA document when the draft is completed.
Meeting adjourned at 10:00 A. M.
i RIVERSIDE `1
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TENTATIVE AGENDA
ADJ .REG.SESSION SHAKOPEE , MINNESOTA MARCH 25, 1986
Mayor Reinke presiding
1] Roll Call at 7 : 00 P.M.
2] Liaison Reports from Councilmembers
3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
41 Approval of Consent Business - (All items listed with an asterick are
considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion of these items
unless a Councilmember so requests, in which event the item will
be removed from the consent agenda and considered in its normal
sequence on the agenda. )
5] Communications :
a] W. Brooks Fields, Canterbury Downs re : 1985 racetrack operation
b] LeRoy Heitz re : resignation
c] League Action Alert re : tax bill
6] Public Hearings : None
7] Boards and Commissions:
Energy and Transportation Committee :
a] Selection of Dial - A - Ride Provider
b] Selection of Van Pool Provider
Planning Commission:
c] Appeal of Board of Adjustment & Appeals Decision Regarding
SuperAmerica Sign Variance Request
d] Preliminary Plat Approval of Maplewood Townhouses 1st Add 'n. ,
located N of 10th Ave . and E of Marschall Road
e] Final Plat Approval of GardenVilla 1st Add 'n. , located S of
Shakopee East Apartments and W of Marschall Road - Res. 2536
f] Establishing A City Policy Regarding Homeowner' s Assoc . - Res. 2535
g] CSAH 17 Land Use Study and Official Mapping of 13th Avenue
h] Authorization for Phase II of Racetrack District Land Use Study
81 Reports from Staff:
a] Council Chambers Sound System
b] City Hall Roof
c] Appointment of Asst. Building Inspector
d] Application for Off Sale 3 . 2 Beer License by Brooks Superettes,
CR-83 and 12th Avenue
e] Nominations to Boards and Commissions
*f] Shak-O-Valley Amateur, Hockey, Inc . Gambling License
g� Shakopee Valley Square Tax Increment
h] Second Avenue Parking Lot Landscaping
i] Approve Bills in Amount of $ 56, 587. 19
*j ] 84-2 Curb , Gutter & Sidewalk Project - Semi-Final Estimate No . 5
In Amount of $1 , 375. 97
} *k] Street Lighting on CSAH 16 at CSAH 83 and CSAR 89
TENTATIVE AGENDA
March 25 , 1986
Page -2-
8] Reports from Staff continued:
*1] Used Vehicle Purchase - Engineering Department
*m] Temporary Employment for the Engineering Department
*n] 1986-91 Capital Improvement Program - Parks
o] 1986-91 Capital Improvement Program
*p] 1986-87 Contract with Teamsters Local No. 320 Police
q] T.I .F. v.s Taxes Comparison (bring earlier memos)
r] 1985 Annual Reports
9] Resolutions and Ordinances :
a] Res . No . 2534, Requesting Speed Study on CR 17 Between Hwy 101
and 10th Avenue
*b] Res. No . 2532, Adopting A General Retention Schedule
c] Res. No . 2531 , Amending 1986 Pay Resolution
d] Ord. No . 184, Imposing A Moratorium On Development of Certain Land
101 Other Business :
a] Advertising to Fill Position of Community Development Director ----
memo to be provided
b]
c]
d]
11] Adjourn.
John K. Anderson
City Administrator
fTfRBUR.y
D O W N S
March 14 , 1986
Mayor Eldon Reinke and
Members of the City Council
City of Shakopee
129 E. First Avenue
Shakopee, MN 55379
Dear Mayor Reinke and Councilmembers:
We are preparing for the opening of the racetrack on Friday,
April 25, 1986 . We look forward to a great year of great racing
and entertainment.
Last year was a difficult
year
complete so much in such ashortor all of us.period lme We all had to
We for all of your efforts and the work of your fine staff. you
The benefits to the community from
the racetrack have been man Your hard work in supporting
followin g� Y• I think among them are the
1 . In 1985 we employed directly approximately
County, most of whom live in Shakopee. ManyOoflthesetpeople
were previously unemployed or underemployed.
2. We and our employees have purchased a substantial amount of
goods and services from the businesses in the City.
3. In 1985, our 1 ,200 employees, the 1 , 000 employees in the
stable area, and the addition of 1 , 100 ,000 patrons to the
area supported existing downtown retail businesses, hotels,
restaurants, and multi-family and rental units.
4 . Hopefully, we have helped promote the development of better
highways to and from the City.
5. Hopefully, we have helped the other recreational attractions
in the area by drawing more patrons to the area.
Canterbury Downs/1 100 County Road 83/P.O. Box 508/Shakopee, Minnesota 55379/(612) 445-7223
City of Shakopee
March 14 , 1986
Page 2
6 . In 1986 , and in the foreseeable future, we will pay in
excess of $2,000, 000 in real estate taxes.
7. In 1985 , we paid in excess of $100 ,000 to the City as an
admissions tax. Hopefully in 1986 , at $ . 10 a patron, the
tax paid will reach $170,000.
8 . We will provide a secure tax base from which you can finance
other projects you support elsewhere in the City.
9 . Hopefully, in the process we have been a good corporate
citizen and that in the future we can do more to help the
City become even a better place to live, work and recreate.
I hope you agree that the above items are beneficial to the
citizens of the City.
Again, thank you for your support. I hope that the citizens
understand all of the benefits you have helped to bring to them.
Very truly yours,
CANTERBURY DOWNS
W. Brooks Fields
President and
Chief :Executive Officer
WBF: ap
C. c. L, ohn Anderson
Members of the Planning Commission
sb
9281 East Staring Lane
Eden Prairie, ME 55344
March 20, 1986
Mr. John Anderson
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Dear Mr. Anderson:
I wish to tender my resignation to the City of Shakopee, effective April 1,
1986. I will be leaving this position of Building Inspector to accept the
Position of Building Official for the County of Scott.
I am requesting that this letter, combined with our mid-February conversation
in regard to the possibility of this resignation, be accepted as my two week
written notice.
I would like to take this time to thank the entire staff of the City of
Shakopee for making this an enjoyable place of employment, with a special
thanks to LeRoy Hauser for all the help he has so willingly given.
I want you to know I have appreciated and enjoyed this position.
Sincerely,
LeRoy J. Heitz
LJH/brl
<i
actimon alert
®R
league of minnesota citiesCITY C -
STATE BUDGET IN TURMOIL
The Minnesota House of Representatives adjourned March 18 without acting on the tax or
budget bills. If Governor Perpich does not call a special legislative session cities
will be faced with very deep cuts in 1986 and will have no local government aid in
1987. This would be devasting for cities and taxpayers. City officials must urge the
Legislature and the Governor to work together to resolve this situation through a
special session.
There seems a very real possibility that the impasse between all of the parties (House
of Representatives, Senate, and the Governor) could be resolved on the backs of cities
and the local property taxpayers.
The conference committee had completed its work on the tax bill and the compromise was
ready to be acted upon when the House adjourned. Failure to pass that tax bill and the
lack of agreement on the budget bill leaves cities in a very difficult situation. The
governor has two options: to call a special legislative session or use his existing
powers to balance the budget through the suspension of income tax indexing and the
unallotment of appropriations. Unall.otment means that the Governor would cut
appropriations from the levels the Legislature approved last spring. Should the
Governor decide to unallot, cities would likely face very large cuts in homestead
credit and local government aid. These cuts could be much larger than the nine percent
cuts he recommended in January because he cannot suspend fund transfers or implement
some other components of his original proposal.
Worse yet, if there is no special session, there will be no local government aid for
1987. The Legislature must approve an appropriation and adopt a formula if LGA is to
continue. Without the $300 million in LGA support cities would need to make dramatic
and disastrous levy increases this fall.
The League does not consider unallotment to be a reasonable response to the budget
problem. The Legislature should pass the tax bill and resolve the other budget bills.
All parties to the dispute should work together to produce this result. It is in
cities best interests that this be quickly resolved. The governor should call a
special session before Easter.
CITY OFFICIALS SHOULD IMMEDIATELY CONTACT THE GOVERNOR AND THEIR REPRESENTATIVES AND
SENATOIZT AND SAY: - . .-. ._ _... .�. �. __...... _
1. That unallotment by the Governor is not an acceptable -solution.
`The Legislature must pass_a tax bill to continue_ local., Qii.t-.aid-.i-n 1987.
3ie o� vernor should�call�a special session prior to Easter.
Please call today . . . your calls and letters do make a difference.
1 63 Universilty avenue east, st. paul, mi, nesota 551 01 1.61 2] 227-5600
MUNICIPU7900 Xerxes Avenue South
Suite 1500TEG1S i1M
Bloomington, Minnesota 55431
CtNSSjON (612) 338-6610
W
March 19, 1986
The Honorable Rudy Perpich
130 State Capitol
St. Paul, Minnesota 55155
Dear Governor Perpich:
I am writing to request that you call the Legislature into Special
Session to resolve the budget and tax issues that were left unresolved
at the end of the regular Legislative Session. It is extremely important
to the 15 cities that belong to the Municipal Legislative Commission (MLC)
and the 500, 000 individuals that reside in these cities that a Special
Session be called for the following reasons:
1) In the Tax Conference Committee report that was signed
by five Senate and five House members, local units of
government did not receive any cuts in homestead
credit or local government aid (LGA) payments for 1986.
Based on your initial budget recommendations, a 3. 5%
reduction would have amounted to a cut of $2 . 4 million
in homestead credit and LGA payments for members of
the MLC. If you don' t call a Special Session and are
required to unallot, the amount of reduction would
have to be substantially higher than your initial
recommendation.
2) The Legislature adjourned without setting a 1987 LGA
distribution formula. Although the Tax Committee
conferees agreed upon a new formula, this Conference
Committee report failed to become law. A new formula
is required because local units of government must
set their 1987 levies during the Fall of 1986. With-
out knowing the distribution formula and the appro-
priation amount for LGA, it will be impossible to
determine the levy amount. This will cause havoc
with our budgeting process.
3) The 1987 LGA formula agreed upon by the Tax Conference
Committee members was a compromise among all municipal
organizations. Its provisions would provide the average
MLC city with a 4 . 8% increase in LGA for 1987 . It was
a fair compromise and it would be unfortunate if it
never became law.
Governor Perpich l v
Mauch 19, 1986 y
Page 2
Minnesota' s Constitution states "a special session of the
Legislature may be called by the Governor on extraordinary occasions. "
Establishing a 1987 LGA formula and legislatively resolving the budget
crisis is critical for all local units of government, and in my opinion,
should be considered "extraordinary" and an important enough reason to
call the Legislature back into Session. I respectfully urge you to do
SO.
Thank you for your time and careful consideration on this crucial
issue.
Sincerely,
a'I1I f'w`► i
Connie Morrison
Mayor of Burnsville
Chair of the
Municipal Legislative Commission
CM:dl
cc: Speaker David Jennings
Majority Leader Roger Moe
7c?-,
MEMO TO: John A. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Aide
RE: Selection of Dial-A-Ride Provider
DATE: March 21 , 1986
Introduction•
At 10: 30 a.m. , Monday, March 10 , 1986 , the City of Shakopee
received and publicly opened bids for the dial-a-ride program
in Shakopee. Three bids were received in response to our adver-
tisement and specifications. On March 20 , 1986 the Energy and
Transportation Committee reviewed the three proposals and is
recommending to City Council to proceed with the low bid offered
by Kare Kabs.
Background:
The current price of the dial-a-ride service in Shakopee
is $19.25 per hour per vehicle. A tabulation of the bids received
for this new contract period are shown in attachment #1. You
will note that Kare Kabs submitted the lowest bid at $17. 90
per hour per vehicle.
A brief statement of Kare Kabs proposal for the Shakopee
dial-a-ride appears in attachment #2. Note that kare kabs plans
on providing two 7 passenger mini-vans for our program. In
light of the fact that our dial-a-ride program has carried only
five handicapped riders since its inception, Kare Kabs is not
proposing to locate a handicapped vehicle in Shakopee at all
times. They will however, provide handicapped service to riders
with a 24 hour notice.
Kare Kabs does not plan on having a back-up vehicle located
in Shakopee because of the many back-up vehicles that they have
in other systems that are relatively close to Shakopee (Edina,
Richfield and Burnsville) . Mr. Ed Wisniewski, program manager
for Kare Kabs, has stated that they would be willing to locate
a 15 passenger van in Shakopee that could be used as both a
back-up to the dial-a-ride and vanpool programs. The additional
cost for this vehicle would be approximately $600 per month.
Mr. Wisniewski has further stated that they would be willing
r. to provide support to the van pool drivers who have a need for
vehicle maintenance. If we wish to pursue this course of action
Kare Kabs total bid price would still be well below the second
lowest bidder.
Our current dial-a-ride provider (Van Pool Services Inc. )
submitted a bid of $24. 32 per hour per vehicle. Van Pool Services
Inc. proposal does not offer any significant changes to what
they are currently providing.
The third bidder, Morley Bus Co. with a bid of $27. 88 per
hour per vehicle proposes to provide two 12 passenger raised
roof vans , one of which will be handicapped accessible. They
also propose to provide a back-up vehicle which will be located
in Shakopee.
Staff has investigated the background and experience of
all three bidders. Each of the bidders has extensive experience
in radio dispatched transit programs and come highly recommended
based on telephone intervies. Finally, all three bidders plan
on locating a dispatching office within the Shakopee City limits.
The Energy and Transportation Committee was impressed with
Kare Kabs experience in this field and their extensive driver
training program. They are therefore recommending City Council
approval of Kare Kabs offer.
Alternatives:
1. Accept the 'low .bid offered by Kare Kabs in the amount of
$17. 90 per vehicle per hour. Additionally, request Kare
Kabs to locate a 15 passenger van in Shakopee to serve
as a back-up to both the van pool and dial-a-ride programs
at a cost not to exceed $500 per month.
2. Accept the bid of another bidder.
3 . Reject all bids offered and readvertise.
Staff Recommendation:
Staff recommends alternative #1, the recommendation of
the Energy and Transportation Committee.
Action Reauested:
Move to authorize the appropriate City officials to accept
the low bid offered by Kare Kabs in the amount of 517. 90 per
vehicle per hour. Additionally, authorize the appropriate City ,
officials to enter into a two vear contract with a- third year
renewable at the option of the City with Kare Kabs.
tw
Dial-A-Ride $ 5 , 000 ,
BIDDER DID SECURITY OPTION NO. I OPTION NO. 2 REMARKS
ENCLOSED
Handicapped Vehicle
Morley Bus Co. Yes No 27 . 88 per --- Provided On-Site
vehicle
Handicapped Vehicle
VPSI Yes No 24. 32 --- Provided On-Site
Handicapped Trips Require
Kare Kabs Yes No 17 . 90 --- 24 Hour Advanced Notice
Yes No
Yes No
Yes No
rt
Yes No rr
a
c�
Yes No m
rt
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Attachment #2AM
,
1746 TERRACE DRIVE • ROSEVILLE, MN 55113 • 636-2141
KARE KABS INFORMATION SHEET
Kare Kabs is a specialized transportation service designed for handicapped,
disabled , frail ambulatory and senior passengers. We offer a complete door-
through-door service and are proud of our professional , trained driving
staff. Each driver is required to complete the Passenger Assistance Techniques
course and the state-mandated first aid training. Kare Kab drivers are
evaluated on a regular basis by the company driver supervisor to ensure
that they comply with all company and governmental safety regulations. The
drivers are also rated on their driving techniques and passenger relationships.
Kare Kabs has advocated driver education and on-the-road training since its
inception and has anticipated state and federal regulations in this area.
Kare Kabs drivers continually receive praise for their sensitivity and their
safe driving. We have been serving in the greater Twin Cities Metropolitan
area for the past five years.
The Twin Cities fleet comprises 35 van type vehicles retrofitted for wheelchair.
transportation. The highest quality equipment on the market is available to
clients using Kare Kab vehicles including Collins hydraulic lifts , Aeroquip
wheelchair tie-down systems, and raised, bubble topped vans equipped with air
conditioning.
Present service contracts include; United States Veterans Administration
(15 vehicle contract) , City of Edina public schools , City of Minneapolis
public schools, Senior Centers Inc. , Minneapolis, Fraser Community Services
of Richfield , as well as many nursing homes , hospitals, and health care
centers in the Twin Cities area. Kare Kabs provides over 3000 trips monthly.
Kare Kabs management has experience in establishing/operating the "Ride Line"
program in Dane County (Madison) , Wisconsin , being a provider for the User Side
Subsidy program in Milwaukee County, Wisconsin, and also during this past year
establishing a paratransit system that currently operates in Denver, Colorado.
Kare Kabs proposes to services this contract with 2 - 1986 Chevrolet Astro
Passenger "Minivans". The vehicles will be white in color, and unmarked except
for any Dial-a-Ride markings agreed upon. The vehicles will be equipped per
contract specifications with the addition of a raised roof for additional comfort
to the passengers.
No subcontracting- is foreseen due to Kare Kabs large fleet of accessible vehicles
(see attached list) available as backup.
Kare Kabs currently meets or exceeds all federal , state, and local licensing
and regulatory requirements for both vehicles and drivers training. Kare Kabs
two-way radio system is a 800 MHZ clear channel type which was installed new
in December, 1984.
A Division of A& Leasing, Inc.
Page 2
Kare Kabs Information Sheet
Vehicle maintenance will be provided by Kare Kabs parent company, KAL Leasing ,
at their bus fleet operation located nearby at 3404 West Highway 13, Burnsville,
Minnesota.
Kare Kabs will operate a satelite office to be located in Shakopee to answer
telephones , schedule rides , and dispatch vehicles. All administrative and
management functions will be located at the main office facilities in Roseville.
Program statistics, billing information, etc. , will be processed by a micro
computer.
Providing the highest quality of transportation at the lowest possible cost
is our company'.s main concern. However, price cannot be the only consideration
when deciding upon a service. Quality of service, on-time scheduling, air-
conditioned, well-maintained vehicles and professional , enthusiastic drivers
make Kare Kabs a leader in specialized transportation.
Sincerely,
Ed Wisniewski
Agent for Contractor
EAW;dk
-16
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Aide
RE: Selection of Van Pool Provider
DATE: March 21, 1986
Introduction:
The submission deadline for van pool proposals for the
City of Shakopee ' s commuter van pool program was March 10 , 1986.
One provider, Van Pool Services Inc. (VPSI ) submitted two proposals
for our review. On March 20 , 1986 , the Energy and Transportation
Committee reviewed the proposals submitted.
Background:
Van Pool Services Inc. (VPSI ) has been Shakopee ' s provider
for our commuter van pool program since its inception in the
fall of 1984. Under our current contract there is no mechanism
that guarantees when or if new vans will be supplied to our
program. The current cost for a 12-passenger van is $415 per
month and a 15 passenger van is $465 per month.
In VPSI ' s first proposal ( see attachment #1 for summary) ,
they are willing to meet our request that all vehicles placed
into service would have less than 10, 000 miles and upon reaching
75 , 000 miles would be removed from service. The cost of the
vehicles in this proposal would be $470 for a 15-passenger vehicle
and $485 for a 12-passenger vehicle. Van Pool Services Inc. would
also provide 7 passenger minivans at a cost of $415. In addition
to these costs VPSI would provide an on-site van pool manager
for the program. The cost of which would be an additional $9986
mo. This proposal is obviously not acceptable given our van
pool budget.
The second proposal submitted by VPSI does not offer any
significant changes over our existing contract. This being
the case, staff has tried to negotiate several other service
provision alternatives with VPSI .
The first alternative proposed by staff to VPSI was for
VPSI to provide everything as discussed in their first proposal,
with the exception of the or.-site manager. At this time, VPSI
has stated that this would not be an acceptable arrangement.
The second alternative proposed by staff to VPSI was to
keep our present vans in service at the current cost until they
reached an odometer reading of 75 , 000 miles. When this occurs
a new van would be placed into service at a higher monthly cost
to the City. Additionally, the possibility of the City' s obtaining
mini-vans was was proposed under this alternative. VPSI has
stated that this would not be a acceptable arrangement.
A third alternative proposed by VPSI to the City was to
keep our present vans with a monthly fixed cost increase of
$40 per van. Upon a vans attainment of 75 , 000 miles VPSI would
then replace the van with a vehicle that has less than 10 , 000
miles. At first glance this appears to be somewhat appealing.
However, an analysis of our existing fleet (see attachment #2 )
reveals that the majority of our vans will not reach 75 , 000
for at least 2 years. Therefore, we would be paying an extra
$240 per month ( 6 vans x $40 mo. increase) for almost 24 months
before a new van was placed into service. Staff and the Energy
and Transportation Committee members felt that this would be
a misuse of funds in light of the fact that we are entering
into at the most a two year contract. With the inception of
the opt-out program in Eden Prairie later this fall, we may
be able to interface with their system at lower costs and increased
service levels. Staff is also investigating a more innovative
leasing arrangement with the Regional Transit Board and several
providers that would give the City more control over the condition
of vehicles placed into service.
With this in mind, the Committee moved to recommend to
City Council that the City of Shakopee maintain the Van Pool
status quo with VPSI and enter into a one year contract with
a one year option (the City' s option) .
Alternatives
1. Approve VPSI as the commuter van pool provider. Service
consisting of the preservation of our existing van pools
until their attainment of 75, 000 miles. Upon reaching
this level new vans will be provided. Monthly cost to
be increased $40 per vehicle effective immediately.
2. Keep the status quo.
Staff Recommendation
Staff recommends alternative #2 , the recommendation of
the Energy and Transportation Committee.
Action Rectuested
Move to authorize the appropriate City officials to enter
into a commuter van pool contract with VPSI in which the status
quo is maintained. Additionally, the contract duration shall
be one year with an additional year at the option of the City.
Attachment #1
.-j
l �
` STATEMENT OF WORK
(Scope of Services )
Marketing SuDDort
During the start—up phase and continuing throughout the contract,
VPSI staff will work closely with the City Transportation
Coordinator , and will cooperate and coordinate with local
ridesharing officials in the planning, development, and implemen—
tation of promotional activities to insure success of the van
pooling program. This work will include the following:
I. Development of van pooling promotional strategy.
2 . Development of promotional materials.
3• Participation in the design and implementation of
local public awareness campaigns.
4. Design of ridesharing surveys, where appropriate .
3• Training of local company coordinators in the specifics
of third—party van pooling.
6. Conducting employer meetings, where appropriate.
7 . Follow—up with employee candidates for van pooling,
utilizing telephone brokerage, in order to form the van
pool groups.
Vehicle Supply
Van Pool Services will supply the specified vehicles ( see
below) within 30 days of the contract award date , and as many
more as are needed during the following months . Van Pool
Services can assure the City of Shakopee that every effort
will be made to provide timely delivery of the vehicles as
scheduled.
VPSI will obtain the vehicles required from local dealers
on a fleet basis . VPSI will assign the vehicle to a van pool
ariver as custodian and h0T require the city, the emplover , or .,
the van pool driver to sign--a lease agreement.
EXHIBIT 2
CITY OF SHAKOPE-r BUDGET PROPOSAL
Administrative and Service Development Costs
' cr 'nay�opee van roo.L �rozr
am
Two Year (24 month ) Proposal
Personnel Costs
Project Manager (Shakopee)
T&F @ 18.5% 840,000.
Subtotal 7 ,400.
$47 ,400.
Office Costs
Office Rent
Telephone 59, 600.
Furniture 3 , 600.
Supplies & Postage (850/month) 1 ,200.
1, 200.
Demo/.Back-up Van . Fixed Charge ($485/month) 11 , 640.
local Travel & Gasoline (S50/mo)
Promotional Expenses 1 , 200•
Subtotal 2-8. 000.
5b,44
VPSI Manasement Fee
16 , 000.
TOTAL (24-month cost) $110, 840.
r�ederal Employer I.D. Ivo. 36-2179784
Attachment #2 74
Van Pool Mileage
Analysis
Proposed Rates with 75 , 000
Current Van Pool Rates Mileage Termination Clause
12 pass. - 5416/mo. 12 pass. - 5456/mo.
15 pass. - 5465/mc. 15 pass. - HOMO.
Mileages as of March 1, 1986
75 , OOOMile
Van Pool Odometer Reading Ave. Monthlv Mileage Attainment
Ken 209 27, 803 1600 29 mo.
Kathy 213 28, 000 1600 29 mo.
Eldon 175 2 ,317 1700 42 mo.
Fritz 211 33 , 072 2400 17 mo.
Paul 163 26 , 000 1160 43 mo.
Carol 184 31,408 1650 26 mo.
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Appeal of Board of Adjustment and Appeals decision
Re: SuperAmerica Signs
DATE: March 19 , 1986
Introduction:
At their March 6 , 1986 meeting the Board of Adjustment
and Appeals approved a motion to deny a request by SuperAmerica
to increase the allowable amount of signage at the newly renovated
store on First Avenue. SuperAmerica has appealed to the City
Council.
Backaround
According to the sign regulations, SuperAmerica can have
393 sq. ft. of signage at their location on First Avenue. Super-
America has submitted sign plans which propose a total of 1, 094. 25
sq. ft. of signage. In addition, SuperAmerica maintains that
the striping in the panels is not advertising or signage. However,
Section 4. 30, Subd. 2T defines sign area as "an area within
a single continuous perimeter enclosing the extreme limits of
the actual sign surface, but exluding any structural elements
outside the limits of each sign and not forming an integral
part of the sign. "
The decision of the Board of Adjustment and Appeals was
based upon the findings that 1) No physical hardship has been
demonstrated and 2) Issuance of the variance would conflict
with the spirit and intent of the sign ordinance.
Please find attached a copy of the case report prepared
for the Board of Adjustment and Appeals and the proposed signage
plans.
Action Reauested:
Offer Variance Resolution of the City Council No. CC-445
` and move for its denial for the reasons that no physical hardship
has been demonstrated and that issuance of the variance would
conflict with the spirit and intent of the sign ordinance.
Attachment
tw
MEMO TO: Shakopee Board of Adjustment and Appeals 7 0--
FROM: Judi Simac, City Planner
DATE: February 28 , 1986
APPLICANT: Super America
LOCATION: 1155 E. First Avenue (P.I .D. *27-906-009-0 )
ZONING: B-1 Highway Business
LAND USE: Retail Sales and Gasoline Service
APPLICABLE REGULATIONS: Section 4 . 30 , Subd. 2A, T; Subd. 4 ,
B; Subd. 5 F
FINDINGS REQUIRED: Section 4 . 30 , Subd. 5F
PROPOSAL: The applicant is requesting a variance from the sign
regulations in order to increase the allowable amount
of signage at the newly renovated store.
SURROUNDING LAND USES: North - R-3 Mid density residential
East - B-1 Motel
South - T.H. 101 and B-1 Uses
West - B-1 Restaurant
CONSIDERATIONS;
1. The amount of signage permitted in the B-1 district is
as follows:
A. . Total square footage for the parcel:
2 sq. ft. per front foot of blda.
1 sq. ft. for each linear frontage of building
siding a street
1 sq: ft. per front ft. of lot not occupied by
building which. fronts public r-o-w 50 ft. or
- - more in width.
-- Total = Am' t allowed
B. No individual sign to exceed 200 sq. ft. in area
C. Free standing sign not to exceed 20 ft. in height,
nor 100 sq. ft. in size.
2 . According to the sign regulations SuperAmerica can have
393 sa. ft. of signage.
2 sq. ft. front bldg. = 85 x 2 = 170
1 sq. ft. bldg. = 85 x 1 = 85
1 sq. ft. lot width-bldg. = 223 - 85 = 138
Total 393
3. The sign plans submitted by SuperAmerica indicate signage
as follows:
A. One pylon sign at 80 sq. ft. and 23 ft. 8 in. height
B. Super mom wall sign 24 sq. ft.
C. Blag. overhang sign 416.25 sq. ft.
(5 panels = 18 sq. ft. , 183 .375 , 63. 25 , 113.625, 18)
D. Canopy (four sides )
57 . 75 x 4 = 231
85 .75 x 4 = 343
Total= 374 sg. ft.
E. The total amount of +requested signage is 1, 094 . 25 ,
701. 25 sq. ft. over the permitted amount.
4 . Section 4. 30 , Subd. 2 T states that "the sign area is an
area within a single continuous perimeter enclosing the
extreme limits of the actual sign surface, but excluding
any structural elements outside the limits of each sign
and not forming an integral part of the sign. " SuperAmerica
takes the position that the striping in the signage is
not advertising or signage. However according to the above
referenced section of the code, it is signage.
5. SuperAmerica has indicated that this sign program is in
existence at their 35th and Nicollet location in Minneapolis,
should Board members desire to see the effect first hand.
6. The ordinance requires that the applicant must demonstrate
that topography or other conditions prevent strict compliance
with. the regulations. if a hardship is demonstrated the
variance can be granted only if the variance does not adversely
affect the spirit or intent of the sign ordinance.
SuperAmerica has indicated that they believe a hardship
exists. "Due to your def-in-tion of "signage" we are unable
to use our standard sianaae page used in almost all other
locations. This results in an inability to adequately
announce our business presence to passers-bv. Without
this ability to attract business the economic viability
cf our new pians is in question. "
Staf-f Recommendation_
Staff recommends that the full variance requested be denied
for the reason that no physical hardship has been demonstrated
and that :issuance of the variance would seriously conflict with
the intent of the sign ordinance. Additionally the language
of the code is quite clear regarding what constitutes "sign
area. "
Should the Board cf A4justments and Appeal desire to consider
any form of variance it is recommended that the canopy signage
be reduced at least 50% and the Dui1,ding overhang Signage be
reduced by 500. irregardiess of any variance, the pylon sign
must be reduced to 20 ft. in height.
Action Reauested:
Motion to deny Variance Resolution No. 445 for the reasons
that no hardship has been demonstrated and that to grant such
variance would violate the intent and spirit of the sign ordinance.
tw
VARIANCE RESOLUTION OF THE CITY COUNCIL NO. CC- 445
WHEREAS , SuperAmerica having first
filed an application to the Board of Adjustment and Appeals dated
' for a variance from the strict
application o the provisions o the Shakopee Zoning Ordinance ,
Section 4 . 30 , Subd. 5F to-wit :
a variance from the sign regulations in order to increase the allowable
amount of signage at the newly renovated store : and
WHEREAS , the property upon which the request is being made is
described as : 1155 E. First Ave.
and
WHEREAS , said proposed variance request was denied
by the Board of Adjustment and Appeals at their meeting of March 86
and this decision has been appealed to the City Council ; and
WHEREAS , the Shakopee City Council on March 25 , 1986 held
a public hearing on the appeal from the decision of the Board of
Adjustment and Appeals .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that upon hearing the advice and recommenda-
tions of the Board of Adjustment and Appeals and upon considering the
suggestions made by the applicant and suggestions and objections raised
by the affected property owners , within a radius of 350 feet thereof,
in public hearings duly held by the Shakopee Board of Adjustment and
Appeals and the Shakopee City Council that the aforementioned variance
be and is hereby : as follows :
BF IT FURTHER RESOLVED, that pursuant to Shakopee City Code 11. 04 ,
Subd. 5 B-5 , if an approved variance is not utilized within one year
from date herein approved or by March 25 , 1987 it shall become
null and void.
Adopted in Regular session of the City
Council of the City of Shakopee, Minnesota held this 25tYday of
March 19 86
ATTEST:
,� .. of t:'he C-1. .`, o. Shakopee
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Preliminary Plat Approval of Maplewood Townhouses
1st Addition
DATE: March 20 , 1986
Introduction:
At the March 6 , 1986 meeting the Planning Commission approved
a motion to recommend to the City Council preliminary plat approval
of Maplewood Townhouses 1st Addn. , subject to conditions.
Background:
The conditions of approval include:
1) Approved Title Opinion by the City Attorney.
2 ) Name of plat be revised to Maplewood Townhouses 1st
Addition.
3 ) All dedicated easements and amendments as negotiated
with Shakopee Public Utilities Commission be shown
on the plat.
4) Approval of Home Owner' s Association covenants by
the City Attorney.
The subject plat is a replat of Outlot 1, Scenic Heights
1st Addn. , which has been developed with three townhome structures
and three garage units. The intent of the replatting is to
create individual units for sale and to create a common ownership
area. Please refer to the attached case report prepared for
the Planning Commission and the enclosed plat.
Action Reauested:
Offer a motion to grant preliminary plat approval of Maplewood
Townhouses 1st Addn. , subject to conditions recommended by the
Planning Commission, and move for its adoption.
tw
MEMO TO: Shakopee Planning Commission
FROM: Judi Simac, City Planner
DATE: February 28 , 1986
APPLICANT: Cletus J. Link
LOCATION: Outlot 1, Scenic Heights 1st Addn. ; Intersection
of 10th Ave. & CSAH 17
ZONING: R-4 Multi-Family Residential
LAND USE: Existing townhouses and garages
APPLICABLE REGULATIONS: Chapter 12 Subdivision Regulations
FINDINGS REQUIRED: Section 12. 01, Subd. 4
PROPOSAL: The applicant is requesting preliminary and final
plat approval of Maplewood Townhomes, a replat of
Outlot 1, Scenic Heights 1st Addn.
SURROUNDING LAND USES: North - R-4 Church
East - R-2 Residential
South - R-2 Residential
West - R-4 Multi-family
PUBLIC UTILITIES: Sanitary Sewer, Water, Storm Sewer available.
CONSIDERATIONS:
1. The subject parcel, Outlot 1, Scenic Heights 1st Addn. has
been developed with three townhome structures and three
garage units. The intent of the replatting is to create
individual units for sale and creation of a common ownership
area.
The applicant " has previously received setback variances ,
to construct the units, along the north, west and south
property lines. The developer has continually indicated
since 1981 that when the buildings were completed he would
plat the property for individual ownership.
2. Block 1, Lot 1 is the parking, access drive, and open space
area which will be under common ownership. The applicant
has not submitted the required Home Owner s Association
Covenants and Agreements for review by the City Attorney.
It is extremely important that the covenants properly define
maintenance and are recorded with the plat.
3 . Drainage, utility and sidewalk easements have been _previously_
recorded for this parcel, however they are not shown on
the plat or are incorrect. There is a 5 ft. drainage and
F utility easement along the north property line as well
as the east property line. An 8 ft. sidewalk easement
exists along the west property line. These easements are
dedicated as per document 25674, recorded 4-10-83 .
4 . The County Engineer indicates no access will be granted
to CSI';H 17.
S. Park Dedication fees were paid for the proposed plat when
the building permits were issued.
Staff Recommendation:
Staff recommends that preliminary approval be granted subject
to conditions and that final plat approval be granted only after
the conditions are met. Recommended conditions are:
1. Title Opinion by the City Attorne- .
2. Name of the plat be revised to Maplewood Townhouses ist
Addn.
3 . All dedicated easements be shown on the plat.
4 . Approval of the Homeowner ' s Association covenants by the
City Attorney.
Action Requested:
Offer motion to recommend to the City Council preliminary
approval of Maplewood Townhouses 1st Addition subject to the
staff recommended conditions.
tw
.v
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Final Plat Approval of GardenVilla 1st Addn.
DATE: March 20 , 1986
Introduction:
At their March 6 , 1986 meeting the Planning Commission
approved a motion to recommend final plat approval of GardenVilla
1st Addn. , subject to conditions.
Backaround
The conditions of approval are as follows:
1. Approval of a Title Opinion by the City Attorney.
k7_ 2. Recording of the Declaration of Covenants, Conditions and
Restrictions, the By-Laws and the Articles of Incorporation.
3 . Payment of $4,113 . 65 Park Dedication fee prior to filing
of the plat.
4. Recordable Agreement dedicating Outlots D, E, M and N
as an open and common space.
5. Separate Agreement accompanied by a Letter of Credit which
guarantees the reconstructed driveway access onto CSAH
17. Such agreement shall be received prior to final signature
by the City.
6. Outlots G, H, I , J, K and L be redesignated to be jointly
recorded with Lots 1-6 as combined property units.
7 . Outlots F, B, and A be combined into one Outlot A.
In the Declaration of Covenants , Conditions and Restrictions
(which will be recorded with the plat) the developer has assigned
the purpose of Outlots D, E, M and N as common space for recreational
or roadway purpose. Outlots G, H, I , J, K and L are garage
' units which are defined in the covenants also. Outlots F, B
and A can not be combined into one outlot because they include
Torrens and Abstract property. However their purpose is defined
in the covenants.
Action Reauested:
Offer Resolution No. 2536 A Resolution Approving the Final
Plat of GardenVilla 1st Addn; and move for its adoption.
tw
RESOLUTION NO. 2536
A Resolution Approving The Final Plat of
GardenVilla lst Addition
WHEREAS, the Planning Commission of the City of Shakopee
approved the Final Plat of GardenVilla lst Addition on March
6 , 1986 and has recommended its adoption; and
WHEREAS, all notices of hearing have been duly sent and
posted and all persons appearing at the hearing have been given
an opportunity to be heard thereon; and
WHEREAS, the City Council has been fully advised in all
things.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the Final Plat of GardenVilla
lst Addition, described as follows:
That part of Lot 7, plat of Nehls Addition to Shakopee,
Scott County, Minnesota, lying North and West of the following
described line:
Beginning at the Northeast corner of said Lot 7 ; thence
Southeasterly along the East line of said Lot 7 , a distance
of 27 . 40 feet; thence Northwesterly and parallel with the
North line of said Lot 7 , a distance of 149. 34 feet; thence
Southerly to the Northwest corner of said Lot 6 , plat of
Nehls Addition to Shakopee, the same being the South line
of said Lot 7 , and there terminating.
` Together with: All that part of the abandoned right of
way of the Chicago, Milwaukee, St. Paul and Pacific Railroad
Company, in the South half of the Southeast Quarter of
Section 6 , Township 115 , Range 22, lying Westerly of the
centerline of County Road No. 17 and Easterly of the West
line of said South half of the Southeast Quarter, the centerline
of the track of said right of way being shown in Scott
County Recorder' s Document No. 179992 .
be, and the same hereby is approved and adopted with the requirements
that:
1. Approval of a Title Opinion by the City Attorney.
2. Recording of the Declaration of Covenants , Conditions
and Restrictions, the By-Laws and the Articles of
Incorporation.
3 . Payment of $4 , 113 . 65 Park Dedication fee prior to
filing the plat.
4. Separate Agreement accompanied by a Letter of Credit
which guarantees the reconstructed driveway access
onto CSAH 17 .
BE IT FUTHER RESOLVED, that the Mayor and City Clerk be
and the same are hereby authorized and directed to execute said
approved Plat.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
19
City Attorney
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: City Policy Regarding Homeowners Associations
DATE: March 20 , 1986
Introduction:
Recently several proposed plats have been submitted for
review and approval which provide private utilities, common
ownership of property and Homeowner Association Agreements.
Staff has discussed the issues involved with City approval of
plats with private agreements with both the City Attorney and
Assistant City Attorney to determine to what extent the City
is responsible for ensuring that utilities will be provided
and maintained.
Background:
Section 12.11, Subd. 1 (E) of the City Code (Subdivision
Ordinance) requires the creation of a Homeowner' s Association
for condominiums, townhouses and p.u.d. ' s which contain common
areas or facilities. The code doesn' t state what the City will
require to be addressed in the Homeowner' s Association agreement,
in regard to repair and maintenance of sanitary sewer, water,
storm sewer, and street facilities privately owned in the development
and the format to obtain payment for maintenance and repair.
The establishment of a policy and the subsequent amendment to
the ordinance will provide a means to require the developers
to provide the protective covenants for the future home owners.
Recommendation:
Staff recommends that the City Council adopt a Resolution
which sets forth a policy with respect to Homeowner' s Associations
which:
1) Requires the association to repair and maintain streets
and utilities which are privately owned and establishes
a format to obtain payment for such maintenance and
repair,
2 ) Grants a public easement for any publicly owned facility
located in or above any common area.
3 ) Requires the developer or association to provide to
the City acceptable enginering "as built" plans of
utilities and streets, and that these pians be submitted
prior to the issuance of an occupancy permit, or other
permits requested in the development.
Following the adoption of the policy a public hearing will
be set to consider an amendment to Section 12. 11, Subd. 1 (E)
which shall read as follows :
E. Homeowner' s Association. Council shall require a
Homeowner ' s Association for any condominium, townhouse,
or planned unit development which contains common
areas or common facilities. Such Association must
be established in accordance with City policy as set
forth by resolution of the Council.
Action Requested:
Offer Resolution No. 2535 , A Resolution Setting Forth City
Policy With Respect To Homeowner' s Associations Required by
Shakopee City Code Section 12. 11, Subd. 1 (E) , and move for
its adoption.
Attachment
tw
RESOLUTION R- 2535
A RESOLUTION SETTING FORTH CITY POLICY WITH
RESPECT TO HOMEOWNER'S ASSOCIATIONS REQUIRED
BY SHAKOPEE CITY CODE SECTION 12.11 , SUBD. 1(E)
WHEREAS, Section 12.11, Subd. 1(E) of the Shakopee City Code does
require the creation of a Homeowner's Association for condominiums, townhouses
and planned unit developments which contain or include common areas or
facilities; and
WHEREAS, the public's health and welfare is a primary charge of any
municipal government; and
WHEREAS, it is necessary that potable water be provided residences,
sewage be removed therefrom, and access for fire, police and ambulance vehicles
be obtained; and
With respect to townhomes, condominiums and some planned unit
developments, some of these ordinarily public facilities are privately owned by
Homeowner's Association or developer;
NOW, THEREFORE, be it resolved by the City Council of the City of
Shakopee as follows:
1 . That with respect to the establishment of Homeowner's Associations
required by Section 12.11, Subd. 1(E) of the Shakopee City Code, such
associations shall include provisions authorizing and requiring the association
to repair and maintain sanitary sewer, water, storm sewer, and street facilities
privately owned within such development and establishing a format to obtain
payment for such maintenance and repair from the affected property owners.
2. That the association documents grant to the public an easement for
any publicly owned facility located in, on or above any common area within the
development, or any area owned individually within the development.
3. That such documents authorize and require the association or the
developer to provide to the City acceptable engineering "as built" plans of any
sanitary sewer, water, storm sewer or roadway facilities located within such
development, and the providing of such "as built" plans will be a prerequisite
to the obtaining of or the retaining of any occupancy permit or permits
requested or granted in such development.
Adopted by the City Council of the City of Shakopee this day of
1986, at the City Council meeting of the City
of Shakopee.
Eldon A. Reinke, Mayor
ATTESTED TO BY:
Judith Cox, City Clerk
7
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
Ken Ashfeld, City Engineer
RE: CSAR Land Use Study and Official Mapping of 13th Avenue
DATE: March 20 , 1986
Introduction-
The City Council recently directed the Planning Commission
to conduct a land use study of the area at the intersection
of CSAH 17 and the future By-Pass. The proposed development
of the Ackerberg property raises the issue of where 13th Avenue
will be located.
At the recent goals and objectives session, the City Council
set the goal of establishing the right-of-way of 13th Avenue.
The Municipal Planning Act sets forth the procedure for the
official mapping, which involves the City' s Planning Commission.
Staff concludes that the land use study and official mapping
of 13th Avenue are interrrelated therefore we propose the undertaking
of the projects concurrently.
Background:
The objectives of the land use study are:
1. Define the specific area.
2. Determine major transportation corridors.
3 . Determine drainage basin plan for the area.
4. Locate existing utilities and propose future
expansion (sewer and water) .
S. Determine property ownership and find out what
the owner ' s long range plans are for the property.
6 . Locate existing easements for gas and electric.
7 . Determine future demand for commercial/residential.
8. Consider compatibility of uses with By-Pass.
9 . Create a plan to guide growth of the area.
The Planning and Engineering Staff will be able to do the
land use study in house. The official mapping of 13th Avenue
will require additional technical assistance from OSM. The
task assigned to OSM will be to define the east-west alignment
of 13th Avenue on the State plane/co-ordinate system. The product
will be the plotting of the co-ordinates on the map the way
in which the By-Pass is plotted on the base map. Staff does
not have the equipment or background to perform the survey and
map must be certified by a Registered Land Surveyor. The estimated
cost to do the work is 510 , 000. 00 .
The cost of mapping can be assessed back to the construction
of 13th Avenue. Staff will contribute time to the study.
Recommendation
Staff recommends that the City Council direct the Planning
Commission to begin the process to officially map 13th Avenue.
Additionally the City' s consulting engineering firm, Orr-Schelen-
Mayeron and Assoc. , Inc. be authorized to conduct the survey
and alignment of 13th Avenue.
Action Recruested
1. Offer a motion to direct the Planning Commission to
begin the process of officially mapping 13th Avenue,
and move for its adoption.
2. Offer a motion to authorize the firm of Orr-Schelen-
Mayeron, and Assoc. , Inc. to conduct the survey and
alignment of 13th Avenue for a cost not to exceed
$10 , 000. 00 , and move for its adoption.
7h
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Authorization for Phase II of Racetrack District Land
Use Study
DATE: March 21, 1986
Introduction-
At the December 17 , 1985 meeting the City Council authorized
the hiring of Hoisington Group Inc. to perform the Racetrack
District Land Use Study for a cost not to exceed $37 , 325 for
Phase IA, IB and IC and for a cost not to exceed $5, 000 for
Phase II .
Background:
The Phases of the study include:
Phase IA - NEEDS ASSESSMENT (evaluation of what exists within
the study area)
Phase IB - PLAN FORMATION (graphic map, at which time two are
being considered)
Phase IC - DOCUMENTATION (includes a record of the proceedings
of the study, needs statement,
plan description and map and market
study documentation)
Phase II - IMPLEMENTATION (Preparation of appropriate zoning
ordinance amendments)
Phase IA has been completed and with the exception of testing
the plans, a final analysis and recommendation, Phase IB is
complete. The contract provides for the preparation of a camera-
-ready final written and graphic report document which can be
reproduced by the City or the Consultant for general public
distribution. This product is Phase IC and will be provided
once the plan is determined.
Even though we are not ready to adopt a plan and define
a boundary there seems to be agreement among the study committee,
Planning Commission and Council that a special district is needed.
Therefore the work to draft the zoning ordinance amendments
could begin. There are three options to consider for this Phase
II :
A) Direct Hoisington Group Inc. to prepare the amendments.
Estimated fee range $3 ,500 to $5 , 000; At hourly rate
schedule as follows:
Senior Professional $70/hr
Professional Staff $35-50/hr
Technical Staff $25-35/hr
Secretarial $20-25/hr
B) Direct staff to prepare the amendments with assistance
of Hoisington Group Inc.
C) Direct staff to prepare ordinance amendments.
Recommendation:
Staff recommends that Hoisington Group Inc. be directed
to prepare the ordinance amendments for the reasons that the
consultant has the benefit of having done the detailed study
of the area, the consultant has the experience of preparing
special development ordinances of this type and that adequate
staff time is not available given the "busy" time of the year
we are at and the recent staff reductions. Staff feels that
the consultant can deliver a good product in a very timely manner.
Where Do We Go From Here:
The Consultant, City Staff, County Engineer and County
Planner are meeting with MnDOT on March 27 , 1986 to discuss
the alternative plans and the feasibility of proceeding with
Concept Plan 2, which proposes the interchange amendment.
The Racetrack Committee will meet on April 2nd at which
time the consultant will make a recommendation on a plan and
in turn, request the committee to make a recommendation to the
Council.
Council will consider the recommendation of the committee
at the April 15th meeting. While the meetings are occurring
the ordinances will be drafted for . a public hearing to be held
by the Planning Commission approximately April 24, 1986 .. The
public hearing will provide for public comment on the amendments
to the zoning map (implementing the adopted plan) and amendments
to the zoning ordinance language (permitted uses and development
regulations) .
Action Requested:
Offer a motion to authorize Hoisington Group Inc. to prepare
Phase II of the Racetrack District Land Use Study at the hourly
rate schedule of:
Senior Professional $70/hr
Professional Staff $35-50/hr
Technical Staff $25-35/hr
Secretarial $20-25/hr
total fee not to exceed $5, 000, and move for its adoption.
~ MEMO TO: John K. Anderson, City Administrator �1V
FROM: Barry A. Stock, Administrative Aide
RE: Council Chambers Sound System
DATE: March 19 , 1986
Introduction
At the direction of City Council, staff has been investigating
alternatives for improving the sound system in the Council Chambers.
At this time I have received preliminary cost estimates for
the City' s acquisition of a portable sound system. During the
1986 budget process, $3400 was set aside in the contingency
fund for a new sound system.
Background
In the past, residents viewing Council meetings over the public
access channel have commented on the poor audio quality that
they are receiving. The City has also had problems in getting
a quality audio tape of the meetings held in the Council Chambers.
These considerations and the fact that we have in the past had
a need to move our Council meetings to larger facilities, has
provided the impetus for our investigation of the acquisition
of a portable sound system.
In November of 1979, an audio reinforcement system was installed
in the City Council Chambers at a cost of $2, 165. The primary
equipment purchased at that time included microphones and microphone
stands , speakers and an amplifier. An inspection of this equipment
and the existing system, indicates the following:
1. The microphones only pick up sounds from a distance of
12 to 18 inches.
2. The current system is not wired properly.
3 . The wall speakers are placed in such a position that they
are causing feedback on the system.
4. The current sound mixer owned by the City ( 4 channel) is
getting old (pre-1979 ) and will have to be replaced in
the next two to three years. A second 4 channel mixer
being used in the Council Chambers belongs to the Shakopee
Cable Studio.
5 . The existing amplifier does not provide enough power to
run the system being proposed by staff.
In my investigations of a portable sound system, I have determined
that the Shure automatic sound system best meets our needs (port-
ability and audio quality) . A demonstration of this line of
equipment will be made at our Council meeting on March 25 , 1986 .
In attachment No. 1 , I have developed a list of the equipment
that we will need to activate this system. Preliminary cost
quotations for the Shure line of equipment ranges from $4800
to $5500 .
I have further discovered that because of the technical nature
of this equipment, it is important that a qualified Shure repre-
sentative initially install the system and train staff on the
appropriate set up and arrangement of the microphones. A list
of the authorized Shure manufacturer installers that are located
in the metro area appears in attachment No. 2 . Other manufacturers
of portable sound systems investigated by staffing included,
Electrovoice, Telex, Beyer, Toa, Bogen and AKG.
If the Council desires to pursue the acquisition of a portable
sound system, it would be appropriate at this time to consider
the fate of our existing equipment. The following options are
available to us:
1. Trade in our existing equipment on the purchase cost of
a new system. The trade in value is approximately $750.
2. Donate our existing system to the Shakopee Access Corporation
or some other group and return the Cable Company' s 4 channel
mixer. (The Access Corporation would have a use for the
microphones when they perform live or taped interviews.
They could also use the speakers , mixer, microphones and
amplifier to set up an intercom system between the control
room and the studio area. )
3 . Try to sell the existing system on the open market.
4. Return the Cable Company' s 4 channel mixer and donate a
portion of our existing system including three microphones,
one 4 channel mixer, amplifier, and the speakers to the
Shakopee Access Corporation and trade the rest in on the
purchase cost of a new system.
Alternatives
A. Acquisition of a portable sound system.
1. Authorize staff to proceed in obtaining cost quotations
and the subsequent acquisition of a portable sound
system from authorized Shure manufacturer installers
at a cost not to exceed $5000. (The Shure line of
equipment has been selected by staff as the equipment
that best meets our needs . )
2 . Authorize staff to proceed in obtaining final cost
quotations on the Shure Portable Sound System and
present the findings back to City Council for final
approval.
3 . Do nothing.
D. Existing sound system.
1 . Trade in our existing equipment on the purchase cost
of a new system.
2 . Donate our existing system to the Shakopee Access
Corporation or some other group.
3 . Try to sell the existing system on the open market.
4 . Return the Cable Company' s 4 channel mixer and donate
a portion of our existing system including three micro-
phones , one 4 channel mixer, amplifier, and the speakers
to the Shakopee Access Corporation and trade the rest
in on the purchase cost of new system.
5 . Do nothing.
Staff Recommendation
A. Staff recommends alternative No. 1.
B. Staff recommends alternative No. 4.
Action Requested
A. Move to authorize staff to proceed in obtaining cost quotations
and the subsequent acquisition of a portable sound system
from authorized Shure manufacturer installers at a cost
not to exceed $5000. Money to be taken from the contingency
fund.
B. Return the Cable Company' s 4 channel mixer and authorize
staff to donate a portion of our existing system including
three microphones , one 4 channel mixer, amplifier and the
speakers to the Shakopee Access Corporation and trade the
rest in on the purchase cost of a new system.
BAS/jms
Attachment No. 1
Portable Sound System Equipment List
Est. Unit Est. Total
Qty Model Description Price Cost
1 AMS8000 Shure 8 Channel AMS Mixer $2150 $2150
7 AMS22 Shure Low Profile Microphone 160 1120
1 AMS26 Shure Hand Held Microphone 160 160
1 BGW85 Amplifier 420 420
1 MS12C Atlas Microphone Stand 25 25
1 ElA9 Anvil Case 350 350
1 Custom Rack Panel with Speaker 50 50
Outs
1 Case for 7AMS 22 mics and 1 120 120
AMS26 mic
2 Speakers 250 500
Miscellaneous Cables 100 100
Installation into Rack and Setup 50 50
Estimated Total Cost $5045
AUTFORIZED S= AMS INSTALLM S
Minnearolis/St. Paul Metro Area
AVC Svstems
Alpha Video & Audio
Audio Electronics
Audio Engineers
Audio Groun
Blumberg Communications
Viking Audio Visual
Northern Minnesota
Fox Communications (St. Cloud)
North Dakota
Sound Inc. (Fargo)
South Dakota
Gourley/Pro Audio (Sioux Falls)
2-'_9-86
mel foster technical sales, inc.
MEMO TO: City Council
FROM: LeRoy Houser, Building Official
RE: City Hall Roof
DATE: March 6 , 1986
INTRODUCTION•
It appears some department in City Hall will be utilizing the
second floor of City Hall.
BACKGROUND:
Before we install carpet/equipment or personnel in the second
floor of this building, we will have to address the roofing
problem. It does leak and does require us to patch on the average
of twice a year. Our service cost I believe averages about
$350 . 00 per call.
ALTERNATIVES•
We have three options open to us. They are:
1. Install a new carbile roof cover for approximately
$6 , 500. This would last 15 - 20 years.
2. Install new rolled roofing for about $2,500. This
is warranted for 2 years.
3 . We can continue to patch the roof. This is a very
poor option if we develop a leak with new carpeting.
If the carpet gets wet the glue may let go, not to
mention the damage to the carpet. Also, we may
damage equipment and records.
RECOMMENDATION:
My recommendation depends on what chance we have for a new City
Hall. If we are going to be in this building under three years,
I recommend the $2 ,500 rolled roofing job. If we are going
to be here longer, I recommend the carbile roof system.
I do not recommend a patching program if we are going to have
City staff, equipment and records on the second floor.
LH:cah
MEMO TO: City Council
FROM: LeRoy Houser, Building Official
RE: Appointment of Asst. Bldg. Inspector
DATE: March 21 , 1986
INTRODUCTION AND BACKGROUND:
We have interviewed four candidates for replacement of LeRoy
Heitz for the position of Assistant Building Inspector to be
shared with Scott County.
The interview committee consisted of Jon Westlake, County Zoning
Adm. ; LeRoy Heitz , County Building Inspector and myself.
It was the consensus of the interview committee that Fulton
Schleisman would be the most logical applicant to hire considering
his governmental and engineering background and his past work
record with our unit of government.
RECOMMENDATION•
1. We, the interviewing committee, recommend Fulton
Schleisman be appointed Assistant Building Inspector
for the City of Shakopee and the County of Scott on
a contract basis like Mr. Heitz was.
2. I recommend Fulton Schleisman be hired at the same
rate of pay he is now receiving, which will be in
line with what the County has budgeted for their
contract inspector for 1986 ( $26 , 000 . 00 ) , (also
attached is the Stanton Group V position description
for Inspector) , and which is in line for the metro
area entry level inspectors pay. Mr. Heitz was
receiving approximately $23 , 500 as a contractural
inspector for the City. The salary recommended for
Mr. Schleisman will be subject to any adjustments
required by the comparable worth study as it is
applied to all employees.
ACTION REQUESTED:
Authorize the appointment of Fulton Schleisman as our contract
assistant building inspector at the same pay scale he is now
employed at $26 ,220 . 00 .
LH:cah
Attachment
INSW11ON - LEVEL I Job No, 20
--------------------
SKILL LEVEL I - Insrectlonal vork Involving the enforcement of laws and regulations Typical Title., INSPECTOR C -1
concerning structurals electrlcalr Plumbing and heatingy and other (Building? Plumbingt
codes, Neating? Electricall
i
OESCRIP110N - Job recruiting Inspection of one or more of the following tyres of construction-- footings
and substructuresi framingv healing aril venlilatingr water and sever systems? electrical
wiring. Assists home owners and contractors In the Interpretation of various building codes,
IIOIE - inspectors who are raid a percentage of Pettit fees are omitted from the survey,
C
t Union Job 1 Subject to Ovrrtlae Pay It Multiple Range 0 i
All rates ouoted monthly,
$ttitllitoot 1itill$$flitlittle itfillllt1111111!It11ti$111111ttliliff III itIIII III fit IIlittlest Islet itIIIIIIItIIIIIIIIIitIIIII IIIII#fim t
Rale Pange Longevity
(excluding lon9evlty) (if applicable)
No.of Mean 1200 13 14 15 16 17 10 19 20 21 22 23 24 25 26 27 28 29 30 31 32 No.of Yrs to No.of Yrs to
Jurisdiction top) Salary 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Union 9/1 Title -- Min Max Steps Max Max Steps Max
fit it itltltitittilitlilllll glttooIIIItlttllltittltlttitl U 1lfittoo t11111111111111!1111tilttllll1111ttlllitltl tilltlltittltlttltlt1111!1111111111loItltlllItfettle tltiltsfitiIlittle Itoot toff IIitIitIIisIIII11ltttislist
Stale of Minnesota 9 2600 ! 1 7 1 Building Code Inspector 2091 1781 9 12
Universitv of Minnesota 4 2894 1 3 1 University Inspector 2551 3221
HEAR? 2746
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Metro haste Comm, (1985 AdJuslment Periling) t Construction Inspector I 1 I1
MEANI 0
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Minnearolis 66 2832 1 1 1 1 1 1 S 12 5 8 30 1 Inspector (Various) 1861 3015 it it 3040 2 14
St. Paul 32 3168 3 12 11 1 1 Inspector IVarlousl
MEAN! 2911
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Vashinglon County (Position Vacant) 1 Building inspector
Scott County 1 2646 1 Building Official 2040 2711 13
Carver County• 1 1063 1 t 1 Inspector 1863 2358 6 4
MEANI 2255
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Bloomington 0 7625 2 2 4 1 1 Inspector IVarious) 2303 2603 3 1.5 2758 2 9
Edina 1 1905 1 Inspector 1751 2188 4 3
Bront.lyn Park 4 2202 1 2 1 1 ln?Ilding Inspector 2057 2605
St. Louis Park 9 2237 4 2 2 1 1 Building Safety Inspector 2044 1733
Minnetonka 9 2246 1 1 1 2 4 1 1 Inspector IVarlars) 1791 2581 3 1
Richfield 1 2674 1 1 Inspector - Electrical 2026 2622 2674 2
Coon Rapids 12 26JO I 1 I Old. Inspector; Sr. Old. Inspec. 2161 2985
Burnsville 2 2591 1 1 I'toteclive Inspector 11 2031 2591 6 5
Roseville 1 2511 1 1 Code Enforcement Olticer 2152 2630 3 2
Plymouth 3 2053 2 1 1 Bldg. Inspector;Plumbing Inspec. 1900 2767
Brooklyn Center 1 2442 1 Inspector? Planning aryl Inspec, 2007 2442 7
Fridley 1 2593 1 1 Plumbing Inspector 2075 2110 2010 3 12
Blaine 1 2000 1 Mechanical Inspector 1841 2000 4 2
Maplewood 1 2116 1 1 1 Building Official 2115 2644 3 3 2882 4 16
Crystal 1 2188 1 Assistant Building Inspector
New Harr 2 2151 1 1 Bullding OfficizHIbuildin9 Aide 2368 15 20
Golden Valley 3 2637 1 2 1 Inspector (Various) 7230 2729 11 It
Apple Valley 2 2167 1 1 1 Inspector 11 11 1708 2424 11 It 2545 2 10
1egnvvip p povi) vinonin " i ;innninnnninPinenninmtinn n � � � � n � c� � c� c� � � �1
INSPECTION - LEVEL I IConllnued) Job No. 20
--------------------
All rales ouoted sonthiv.
itltittltell(tllititttltltl��tt((tltlltltlt��liltit���lllittltrlttlltit ltiltllttitittitittll(tttttttittttltlitllltlllttlittitlittitltittlittltlit fit Isfill listlItlettilt III IIItIt$littttitlitIitIiffilt
' Rate Range Longevity
j (excluding lonlpvityl (if Arplicablt)
No.of Mean 1200 13 14 15 16 11 10 19 10 21 22 23 24 25 26 27 20 29 30 31 32 No.of Yrs to "o'er Yrs to
Jurisdiction Earl Salary 9 0 0 0 O 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 Union 0/1 title -- Min Max Steps Max Max Steps Max
IRttitlltlltlltelltilt(titltltltellittttlfltltlltlltlelllllllttltlRtllllllq lttl1111it1tittllitlJtilitlltllttlttllltltiltl1111tliMtlltlttlttltlitlttlttttltttl Met MlttltltitiNtltNltllttitttltllttllttltittltt!littt
Eagan 2 1358 1 1 Asst, Bldg. Insp./rlusbini lnsr,
Maple Grove 2 I063 1 1 Inspector
South Sl. Caul (1985 AdJustaent Pending) t Housing Inspector
Columbia Heights 1 1603 1 1 1 Assistant Building Inspector 1603 1021 4 2
Yesl Sl. Paul 1 2447 1 1 Senior Technician/Puild Inspector 2011 2117 5 4
Inver Grove Ileigirls 2 2200 1 1 t 1 Mech, Insp.1fire Marshal-Code Enf 2050 2350 3 1
Eden Prairie 6 2282 1 4 1 1 Inspector
Anoka 11985 AdJustaent,Pending) Building Inspector/7onim Admin,
Horkins 3 2329 1 2 1 1 Inspector IVarinus) 1918 2730 5 2368 7 20
1at,PvIIIe 2 2237 2 1 Bldg. Insreclo W kshino Inspecto 1733 2600
RotA,Insdaie 1 2602 1 Code Enforcement Surervisor 2180 2602 7 5
Slit 1 2000 1 Building Inspector
V dburg 1 1963 1 Assistant Pullding Official 1649 1080 2
MEANI 231T
Champlin 1 1667 1 Assistant Building Inspector
Shakopee 1 1877 1 1 Inspector
Andover 1 2213 1 Building Official 1667 2167 6 5
Prior lake 1 2300 I BuIlding inspector 9 4 16
Mendota Ileighls 1 2363 1 Code Enforcement Officer
Orono 2 2095 1 1 1 Inspector
East Bethel 1 2000 1 Building Inspector
Vadnais Ilelghts 7 2318 1 1 Bldg. InspectorlCode Enforce. Orf 2065 2438 4 2
Lake Elao 1 2145 1 Code Enforcement Officer 1863 2210 4 4
rarainglon 1 1034 1 1 Building Inspector
MEAN! 2109
Itltitltltlttltell(tlltelltltltllitltlltlittttttlltltett 11111111111$to 111111 lit UlttltltlittittlitttttlttltlttitIII#$Iiltttittitell/$titIIIIIIItlit tllI a tell a lit
1 7 3 7 7 9 14 14 13 9 10 IB 22 11 42 17
IOIALSI 199 2639 2300 2663 3015
Mean 01 Median 03
1021
PRAIEP SURVEY MIA Job No. 10
No reliable survey comparisons are available,
$2,317 x 12 mo. _ $27,804 which would be the top step (Step 4) in a City pay scale for
an inspector based upon the Stanton Group V average.
$26,220 = 94% of $27,804.
t
I I
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S . Cox, City Clerk
RE: Application for Off Sale 3. 2 Beer License by Brooks Superettes
DATE: March 21 , 1986
Introduction and Background:
Application has been made by Brooks Superettes #42 , Canterbury
Park Retail Center at CR-83 and 12th Avenue for an Off Sale 3 . 2 Beer
License. The application, bond, request for exemption from carrying
dram shop insurance are all in order. The taxes are current.
Alternatives•
1] Approve
2] Deny
Recommended Action:
Alternative No. 1 .
Action Requested:
Approve the application and grant an Off Sale 3. 2 Beer License to
Brooks Superettes #42, Canterbury Park Retail Center at CR-83 and 12th
Avenue .
j
MEMO TO : John K. Anderson, City Administrator
FROM: Judith S . Cox, City Clerk Ct
RE : Nominations to Boards and Commissions
DATE : March 21 , 1986
Introduction and Background:
Terms of various commissions and boards expired January 31st
and the city has continued to advertise for individuals to fill these
expiring terms .
Todate the attached resumes have been received from individuals
interested in filling these new terms.
Community Services Board: one two-year term:
Dean Roper
Gary Hartmann
Planning Commission: one unexpired term ending January 31 , 1988
Mark Houser
Industrial Commercial Commission: one unexpired term ending January 31 ,
1988
Donald Koopmann
Upon occasion Council has invited applicants to a council meeting
to talk with them. Council should decide if that is desired at this
time .
Action Requested:
1] Make nominations
21 Advise staff if Council desires applicants to attend April 1st
Council meeting
j
577
T
000- 0
Donald Koopman 313 E. 4th Ave . Shakopee , MN 55379 612-445-9267
EMPLOYA�ENT HISTORY
8-1984 to Present. . . . . . . . . .Thermo King Corporation: Bloomington, MN
Product: Transport Refrigeration
Position: Design & Technical Engineering
Service Parts Division
8-1983 to 8-1984. . . . . . . . . . .ROSCO Manufacturing Co. : Arlington, n
Product: Road Repair Equipment
Position: Mechanical Design Technician
10-1982 to B-1983. . . . . . . . . .Laid off. Performed whatever work I
could find available .
11-1980 to 10-1982 . . . . . . . . .Ingersol-Rand Oilfield Products : Pampa , TX
Product: Mobile Oil Drilling Rigs
Position: Engineering Technician
2-1979 to 10-1980. . . . . . . . . .Hiniker Company, Inc. :Mankato , MN
Product: Agricultural Equipment
Position: Senior Electronics Draftsman
and Mechanical Design Technician
1-1977 to 2-1979. . . . . . . . . . .Kato Engineering Company: Mankato. MN
Product: Motor Generator Sets
Positions : Production N�achinist until
promoted to Layout Draftsman
4-1976 to 12-1977. . . . . . . . . .Returned to school.
9-1970 to 4-19?6. . . . . . . . . . .Hiniker Company , Inc. : Mankato, MN
Product: Agricultural Equipment
Position: Production Welder and
Research and Development Technician
EXPERIENCE
Design and Technical
Engineering. . . . . . . . . . . .Design new products to replace older
and obsolete products . Consolidate
and review multi component systems to
achieve least number of items necessary.
Improve and refine existing products
with the use of plastics , composites ,
and metals . Use technical expertise to
recluse cost and increase efficiency in
the procurement of goods for resale .
Assist engineering of major compnents
by working in conjunction with other
divisions . Perform analytical testing
testing of new and revised products .
Consolidate parts by eliminating dup-
lications through computer comparisons
and cataloging.
Mechanical Design Tech. . . . . .At Rosco , I updated , redesigned and im-
proved existing components and equipment.
I maintained drafting files andordered
engineering change notices while managing
the drafting area.
At Hiniker, I designed , tested and fin-
alized new products while improving
existing components and assemblys .
Designed and built in house test and pro-
duction equipment and tooling. Main-
tained constant liaison between elec-
trical and mechanical divisions of both
the product and the company.
Engeering Technician. . . . . . . .Worked closely with Engineers and Design
Technicians in the development of pro-
ducts for the oil field. On a CAD unit
I produced assembly and subassembly
drawings . I also did part analysis and
and layout diagrams . Allowed freedom to
use knowledge and experience to design
new equipment with minimal supervision.
Senior Electronics
Draftsman. . . . . . . . . . . . . . .Managed Electronics Drafting Department
along with assisting in production of
the products produced. Updated , revised
and produced new drawings , schematics
and printed circuit board designs . Pro-
duced BOMs and assisted with inventory
control. Redesigned production floor
plan to improve efficiency.
Layout Draftsman. . . . . . . . . . . .Draw new assembly, subassembly and part
drawing per the directions supplied by
supervising Engineers .
Production Machinist
Production Welder. . . . . .Operated lathes , mills , drill presses ,
punch presses , N .C . machining centers ,
shears , iron workers and automatic
torches . Also became an experienced
welder. Knowledge of these and other
shop tools has allowed me to aquire the
knowledge of manufacturing processes
and techniques .
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Cler�
RE: Shak-O-Valley Amateur Hockey, Inc. Gambling License
DATE: March 13 , 1986
Introduction
A request has been made by Shak-O-Valley Amateur Hockey, Inc.
asking Council to waive the 30 day waiting period provided by
law for municipalities to deny a gambling license.
Background
When an application for a gambling license is received by the
Minn. Charitable Gambling Control Board, municipalities have
30 days in which to advise the Board that they wish the appli-
cation to be denied. If a City denies an application, the
Charitable Gambling Control Board may not issue a license.
If a municipality does not deny an application within the 30
day period, the license will be issued. If, however, a City
waives the 30 day waiting period, a license may be granted
before expiration of the 30 day waiting period.
For the most part the 30 day waiting period has caused no
problem. Most organizations are used to it because it existed
under the old law, with no exceptions.
Shak-O-Valley Amateur Hockey, Inc. is anxious to implement this
program. They have asked that the City waive the 30 day waiting
period. As long as they are in compliance with our City Code,
I see no reason to deny their request. Their 30 day waiting
period would expire April 7th. The Gambling Control Board
Meets March 31st. Waiving the 30 day waiting period will save
Shak-O-Valley Amateur Hockey Inc. seven days.
Alternatives
1. Waive 30 day waiting period.
2. Don' t waive waiting period.
Recommended Action
Move to waive the 30 day waiting period for a gambling license
from the Minn. Charitable Gambling Control Board for Shak-O-
Valley Amateur Hockey, Inc. at 124 West 1st Avenue.
Current Procedures
Rather than put each application for a gambling license on the
Council agenda, a copy of the application is provided as an
information item. If Council has no objections to the applica-
tion, a license will be issued by the Gambling Board after its
Shak-O-Valley Amateur Hockey, Inc. Gambling License
Page Two
March 13 , 1986
approval and after the 30 day waiting period. These applications
are in conformance with the City Code.
Applications not in conformance with the City Code usually are
not submitted once the applicant is advised of Council ' s policy.
However, if one would be submitted, a letter of objection would
be sent by staff, based on the City Code, and Council advised
as an information item. This is an attempt to keep routine
matters off Council agenda. If , however, Council wishes
applications placed on the agenda, staff would be happy to do
SO.
JSC/jms
- 93 LJ q
. J
TO: John K. Anderson, City Administrator
FROM: Jeanne Andre, Community Development Director
RE: Shakopee Valley Square Tax Increment Project
DATE: March 19, 1986
Introduction-
In December, the City Council approved, in concept, use
of tax increment for the Shakopee Valley Square proposal put
forth by Wally Bakken. Staff have been working with Mr. Bakken
to try and get this project off the ground. This memo is to
serve as an update on the status of this project and solicitation
of additional Council comments on the project prior to expenditure
of significant funds on drafting of required legal documents
for the TIF district.
Background:
The financial analysis for this project done in November,
1985 , assumed use of tax-exempt bonds at a rate of approximately
8 . 50. Tax-exempt bonds may or may not be available in the near
future. Because Mr. Bakken is anxious to proceed at this time.
Staff have explored the use of taxable bonds. For a project
of this size, fixed rate bonds would be required, probably at
a 7% interest rate in the current market. Tax-exempt bonds
are available until September 1st and are the only bonds that
will work ( see Miller & Schroeder memo) for this project. However
due to the higher interest costs, the taxable option becomes
a worst case scenario, and staff felt that this option should
be utilized in developing the financial plan presented to the
County and at the public hearing. Costs can be reduced from
those presented at the hearing, but can' t be increased. In
addition, the roadway improvements requested by the City Council
have now been included in the project at an estimated cost of
approximately $64 , 000 . The attached computer analysis of a
bond sale includes the road costs and increased interest costs
and carries a term of 15 years.
Mr. Bakken has also revised his proposed project since
Council review in December. His project now calls for a 66
room addition to the motel (previously 45 rooms) and an expansion
,., to the campground center (building) to include a
g year-round
health club. These two additions increase the construction
costs approximately $600,000 and the assessed valuation by about
$100,000 . These new figures have been included in the revised
computer run.
Requested Action:
1) Direct staff to proceed with legal documents for the
Shakopee Valley Square Tax Increment Project based on a taxable
bond sale and inclusion of road improvements for Bluff Avenue
which provide for an estimated 15 year term for the district.
Toll Free Minnesota(800) 862.6002
Toll Free Other States (800) 328-6122
... Nfifter &Schroeder r" c1, hic.
Northwestern Financial Center • 7900 Xerxes Avenue South• P.O. Box 789 • Minneapolis, Minnesota 55431 (612) 831-1500
March 24, 1986
Mr, John Anderson
City Administrator
City of Shakopee
129 East lst Avenue
Shakopee, MN 55379
Dear John:
Enclosed for your review are the cash flow analysis and list of
assumptions used for the city's Shakopee Valley Tax Increment
proposal.
F
Based on the information provided which included increased
expense and a decrease in estimated assessed value, the following
has been determined:
1. A taxable bond issue cannot be supported with available
tax increment revenue.
2. A tax—exempt bond issue is feasible if the fiscal
disparities contribution is spread over the City. This
contribution represents approximately $18,000 annually.
3. The tax—exempt interest rate cannot exceed 7%.
4. Although the proposed bond term is 15 years, the total
reserve in the year 2000 is sufficient to pay the bonds
off a year early.
The deadline for general obligation bonds contained in H. R. 3838
has been extended to September 1, 1986. This means the City can
issue bonds the same way it did prior to January 1 of this year.
1 I will be out of town this week. However, if you have further {
questions and would like me to call you, leave a message with my
secretary, Bev Hlebasko, at 893-8533.
Sincerely,
*Al�
Mary E. Molzahn
Underwriter
MEM/bjh
enclosures
Headquarters:Minneapolis,Minnesota
Branch Offices:Solana Beach,California •Santa Monica,California•Northbrook.Illinois •St.Paul.Minnesota • Tallahassee,Florida•Milwaukee,Wisconsin
Member 4 rhe S—,-,Inen P--n Cnon
EXHIBIT A
March 24, 1986
The proposed $500,000 bond issue at 7.0% with a 15 year bond
term, for the City of Shakopee/Shakopee Valley Tax Increment
proposal is based on the following assumptions:
1. Base Value $ 366,219
2. Estimated Assessed Values
a/o 1/1/87 897,900
3. Six Year Average Mill Rate 114.91
4. Developer Assistance 330,000
5. Road Improvements 64,000
6. Issuance/Discount/Legal 20,000
7. Contingency 10,000
8. Investment Rate During the Capitalized 7%
Period (7/86-8/88)
9. Sale date of July 1, 1986
FOR PLANNING PURPOSES ONLY
EXHIBIT B '
PROJECT NAME : SHAK2
SHAKOPEE VALLEY TAX INCREMENT PROPOSAL
TAX EXEMPT GENERAL OBLIGATION TAX INCREMENT BONDS
960322
TOTAL RESERVE
FROM 01/1986 TO 12/2001 IN ANNUAL INTERVALS
--- N E W D E B T --- TOTAL TOTAL LEAST
AR INCOME EXPENSES PRINCIPAL INTEREST SURPLUS RESERVE RESERVE
36 502242 424000 0 , 00 14583. 35 63659 63659 O
'87 3980 _ O _ _ _O~ 0O_____. 35OOO ^ O4 -31019 32639 32639
'88 56506 O 6 . 00-- --- 35000 .04 21506 54145 16298 ~
89 _ 61106 O 24825^38� 35000^ 04 1281 55427 42756
/90 61106 O 26563~22 33262 .20 1281 '- 56708 44906
'91 61106 _ 0 28422.62 31402^ 801281 57990 47118
92 61106 O 30412^22 29413^ 20 - 1281 59271 49394
'0 61106 O 32541 .02 27284~ 40 1281 60552 51740
794 61106 O 34818^ 98 25006, 44 1281 61834 54160
95 61106 O 37256^30 22569° 12 1281 63115 56660
'96 61106 O 39864~26 19961 ^ 16 1281 64397 59245
'97 61106 O 42654^7417170~ 68 1281 65678 61922
798 61106 O 45640 ^ 58' 14184^84 1281 66959 64696
09 61106 O 48835~34 i0990. 08 1281 68241 66959
'00 61106 O 52253~ 90 7571 ~52 1281 69522 68241
O1 61106 O 55911 . 44 3913^ 80 1281 70804 69522
NAME OF REPORT WANTED
�1
J
INCORPORATED 1870
* ENGINEERING DEPARTMENT
129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650
MEMO TO: John K. Anderson, City Administrator
FROM: Ray G. Ruuska, Engineering Coordinator
SUBJECT: Bluff Avenue Improvements
DATE: January 81, 1986
INTRODUCTION:
The Engineering Department was asked to compile estimated costs
of improving Bluff Avenue in conjunction with proposed develop-
ment of the Valley Square Addition.
BACKGROUND:
In 1980 Bluff Avenue was constructed to the east property line
of Super America. In 1981 sanitary sewer and watermain was
continued from that same point to Dakota Street to the West.
The estimated cost to construct Bluff Avenue from the east
property line of Super Amercia to Naumkeag Street is
$63, 750. 00. This cost includes constructing Bluff Avenue ac-
cording to City of Shakopee Design Criteria, widening exist-
ing Bluff Avenue from Super America to Marschall Road to a
36 foot width and increasing it structurally, and increasing
the curb radius on the N. W. corner of Marschall Road and
T. H. 101.
This improvement to Bluff Avenue would provide a 9 ton, local,
commercial street allowing local traffic north of T. H. 101
between Marschall Road and Naumkeag Street, a signalized access
to T. H. 101. Increasing t he curb radius at the N. W. corner
of Marschall Road and T. H. 101 would decrease the encroachment
of truck traffic into the inside west bound lane of T. H. 101.
The intent is not to eliminate encroachment but to increase
the radius as much as possible without incurring major costs
resulting from relocating the signal in the N. W. corner.
Bluff Avenue Improvements
January 21, 1986
Page 2
FINANCING ALTERNATIVES
The following financing alternatives are offered with the
inclusion of possible tax increment financing alternatives.
Alternative No. 1. 100% assessment to benefitted proper-
ties.
Alternative No. 2. 100% Tax Increment Financing.
Alternative 3. 100% of proven benefit assessed to bene-
fitted properties with remainder paid by tax increment
financing.
Alternative No. 4. 50% assessment and 50% tax increment
financing or some other percentage assignment.
RECOMMENDATION:
The final status of TIF capabilities of this project as well
as development of property adjacent to Naumkeag Street is un-
known. From a preliminary analysis, the project appears fea-
sible resulting in a benefit to abutting properties as well
as the general motoring public. Staff recommends further study
Of Bluff Avenue.
REQUESTED ACTION:
Offer a motion to direct the City Engineer to begin the ne-
cessary 429 public improvement procedures for improvements
U
o Bluff Avenue between Naumkeag Street and Marschall Road.
RR/pmp
BLUFF
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CITY Or SHAKOPSs
MEMO TO: John K. Anderso 2
n, City Administrator
,k,
FROM: Jeanne Andre, Community Development Director
RE: Landscaping for 2nd Avenue Parking Lot
DATE: March 19, 1986
Introduction-
At the goals and objectives session of the City Council
the consensus was to try and resolve any dissatisfaction with
the elevation of the Second Avenue Parking Lot with landscaping.
The Downtown Committee has made a recommendation to City Council
on this project, which is brought forward in this memo.
Background:
Attached is the staff memo that went to the Downtown Committee
regarding landscaping for the Second Avenue Parking Lot. The
Committee recommendation was to landscape the lot with a wood
terraced retaining wall ( see sketch - last page titled terraced
wall scheme 2-17-86) estimated to cost $34, 400, plus design
fees. In addition the Committee would like to see as much of
the streetscape scheme as possible installed on the south block
of 2nd Avenue between Lewis and Holmes as a preview of broader
improvements tentatively planned for 1987 . This streetscape
work would cost approximately $ 80 , 000, plus engineering fees.
Staff have reviewed options for funding this work and has
determined that , tax-increment would be the most likely source.
No bonds have been sold as yet for the parking lot project,
so this work could be combined with that bond sale. If the
downtown TIF district could not support this scope of project,
funds from other "pooled" districts could possibly be used.
Council could also determine that the parking lot portion of
this project could come from tax-increment, while the streetscape
portion would be financed with a 25% assessment (future) and
75% TIF as proposed for the rest of the streetscape improvements.
To use TIF, an amendment to the financial plan may be necessary.
To assess any portion of the project it may be necessary to
hold the necessary public hearings prior to expending funds.
Legal opinions on these matters should be solicited if the Council
supports the Downtown Committee in going forward with this project
now.
Attached is the proposed time table prepared by Westwood
for this project if it is authorized at this time. The only
other possible impediments to this project are: 1) assuring
correct legal procedures are met as required prior to expenditure
of funds and 2) gaining consensus with SPUC, City Council and
the downtown community on the streetscape elements and scheme
to be utilized.
Requested Action:
1) Authorize appropriate city officials to negotiate
an agreement with Westwood Planning and Engineering
to prepare plans and specifications and bid landscape
improvements (wood, terraced retaining wall) for the
2nd Ave. Parking Lot and a model streetscape project
for the south side Second Avenue between Lewis and
Holmes.
2 ) Direct staff to prepare a financing scheme for this
improvement project with tax increment funds, undertaking
all necessary steps for the expenditure of funds.
Attachment
tw
_. �• WESTWOOD PLANNING & ENGINEERING COMPANY
March 20, 1986
Mr. Ken Ashfeld, City Engineer
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
Re: Second Avenue Parking Lot Improvements Schedule
Dear Ken:
To help you envision the process which could be utilized to get the parking
lot perimeter finished I have made the following schedule:
1. By April 15 the City must award the design contract and set budget.
This involves deciding how much peripheral work should be included
(i.e. , lighting, curbs, sidewalks, type of retaining wall material,
etc.). We would expect our design fees to be in the area of 10 to 12
percent. Westwood would be happy to provide a more detailed cost
estimate for consulting activities once the scope of services are
known.
2. April 15 — May 21. Westwood prepares construction plans.
3. City Council approves plan and authorizes bidding. Bid period
determined by project size.
4. Contract award approximately late June. Construction of walls, steps,
and paving occurs July, August, and September.
5. Plantings and sod installed in September and October.
6. Project completion by November 15, 1986.
Ken, if this schedule does not meet your intentions, or you have additional
concerns, please contact me at your convenience. The scheduling of the
project is totally your decision. I will do my best to meet your needs.
Sincerely,
WESTWOOD PLANNING & ENGINEERING COMPANY
Z�d�
Richard L. Koppy, P.E.
RLK:js
cc: Tim Erkkila
7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 (612) 546.0155
TO: Downtown Committee
FROM: Jeanne Andre, Community Development Director
RE: Completion of New Parking Lot
DATE. February 21, 1986
Introduction:
Last fall the Downtown Committee advised proceeding with
the construction of the downtown parking lot bounded by Second
Avenue, Lewis and Holmes Street. The major construction was
completed late in the fall, but an overlay and landscaping ( sod)
were left until spring. The City Engineer is now seeking direction
for the completion of this project for the spring of 1986.
Backaround•
There has been some debate about the parking lot, mainly
due to the northerly elevation which has created a berm effect
between the parking lot and Second Avenue. This change in elevation
was not anticipated and there have been some complaints because
it is now more difficult to get from the parking lot to destinations
north of Second Avenue. Most complaints have been from senior
citizens who use the bank community room.
m City staff have reviewed with Westwood the cause of the
change in eleva-6.ion, which is largely due to two factors 1 )
relocation of some of the "green space" on the north of the
parking lot to a strip on the south. of the lot to accomodate
underground telephone and electrical wiring; and 2 ) accomodation
of storm sewer pipe diagonally through the parking lot which
was a last minute add-on to the project. An explanation from
Westwood on this situation is attached.
Some drastic measures to correct the elevation problem
have been discussed by staff. However the City Council, at
_ts January coals and Object=ves session, decided that a landscaping
Qpticn was an acceptable wav to handle the situation, Without
tearing out part of the parking lot and changing its elevation.
Consequently, Westwood has prepared the attached three alternative
landscape approaches to improve the area, With cost estimates
nor each. The main decision before the Downtown Com-nittee is
whether to seeK the insta.L.L n C.E. the landscaping in _1980' ,
or wait unt_' more streetscaping is done in 1987. The options ,
with related advantages and disadvantages are as fQliows:
1) CQmpiete the parking lot as bid in 1986 with sod but no
other landscaping at this time - delaying more elaborate
landscaping until 1987 when other streetscaping in the
area is to be installed, but perhaps installing some temporary
bituminous walkways to aid pedestrian movement in 1986.
Advantaaes
a. This approach avoids further piecemeal construction
which could lead tc more Problems because it is difficult
to establish construction limi-s for such a small
project that don' t effect cr disturb the surrounding
area.
b. The cost of such a small project would be in-c--ca-zed what it would be if incorporated into arlarger
project.
C. The sod alternative would be accomplished under the
existing contract to complete the parking lot.
Disadvantaaes
a. This would leave as unresolved the berm and reduced
pedestrian access which have been noted by citizens
as problems.
b. Sod on an area of significant sloae would be difficult
for the park department to maintain.
c. �f the general streetscaping were delaved past 1987,
this "temporary" solution could become a long-term
option.
d. This option calls for landscaping twice, once simp!v '
sodding and a second, more elaborate project.
2 ) establish construction limits inside the sidewalk area
C.E. Second Avenue, Lewis and Holmes Streets and bid a new
landscaping contract this spring that would principally
handle the berm.
Advantaces
a• This ODtiOA would i^lmediately dandle a situation which
is considered a problem.
b. The parking - lot is now functional, but landscaping
would add an attractive showcase for downtown redevelopment
efforts.
Disadvantaaes
a• _t is di__icult to establish constructi !
on units thatZ_
won ec�.._ —
adjacent areas now, or that won ' t be
disturbed in 1987 when most of the downtown is torn
Un. -
.1n ; -tractive, c
b. his proj e� will be a.-
bu not actually
an example of streetscape in other areas .
C. The high cost of improving this block might be considered
by downtown businesses as representative of the cost
of the gene_--al streetscape improvements.
c. For financial accounting purposes it would need to
be determined if the landscaping is a parking lot
improvement ( 100% TIF) or a streetscape improvement
(75% TIF and 25% assessed) .
3 ) The construction limits for the project could be expanded
to include streetscaping for all of Second Avenue between
Lewis and Holmes since selection of streetscaping elements
is nearing completion.
Advantaaes - -
a. The project would become more of a streetscape demon-
stration project as originally conceived by the Committee.
b. Complaints received on the berm effect would be addressed
at an earlier point ( as in n2 )
Disadvantaaes -
a. Establishing construction limits would still be difficult,
particularly tieing into Lewis and Holmes when it
is unknown whether either will be a collector street.
b. It would probably take a significant amount of time
to work with the railroad and coordinate the streetscape
improvements with them.
C. once a.',ain the high cost of doing tnls block may be
Mi
staker_ly be considered representative cf Other :
Even if extra landscaping is not undertaken this year, it would
be useful for the Downtown Committee to recommend the desired
approach to be used in the future. The three basic alternatives
are:
1) Remove the east-west sidewalk on the south side of
Second Avenue adjacent to the parking lot and provide
a more gradual slope for a grassy area with some additional
landscaping.
2 ) put in a short retaining wall (knee wall) with a lessor
slope and use vegetation that will be reasonable to
maintain on this slope.
3 ) Create a terrace effect through use of two retaining
walls , and provide dense plantings of trees and shrubs.
i h)"3 op w c1 Lx oErsf.-.'b..*t�f of 14k< meed.
Reauested Action
1. Recommend to Council whether temporary sodding of
the green space adjacent to the Second Avenue parking lot should
be provided under the current . construction contract or whether
a revised more elaborate landscape scheme (and streetscape)
should be designed and constructed in 1986.
2. Recommend to Council what sort of landscape treatment
should be utilized on the green space between Second Avenue
and the new parking lot.
'lr►V' WESTWOOD PLANNING & ENGINEERING COMPANY _ g
January 22, 1986 r 7"-77,� ...
Mr. John Anderson
City Administrator
City of Shakopee
129 Fast First Avenue --
Shakopee, MN 55379
R : 2nd Avenue Parking Lot
Dear Mr. Anderson:
On January 17, 1986 a meeting was held at the Shakopee City Hall where Tim
Erkkila, Jeanne Andre, Ken Ashfeld, Fulton Schleisman, you and I discussed the
2nd Avenue Parking Lot. Concern was expressed at the meeting over the final
appearance and function of the facility. Serveral options were discussed and
considered at that time. Subsequently, Ren Ashfeld and I met on January 21 to
review alternatives and consider the options further.
This report includes the written and visual results of the meetings. Below
you will find a discussion of the items we have studied. Attached are several
sketches that visually describe the options. Cost estimates have also been
attached.
DISCUSSION ITEMS
1. ROUTE OF TFIE STORM SEWER PIPE: When the parking lot was designed, a trunk
storm sewer pipe was included running from the intersection of 3rd Avenue
and Lewis Street through the parking lot to 2nd Avenue and Holmes Street.
Ultimately, design elevations of the parking lot surface were decided 'based
on the presence of the storm sewer pipe. The question of whether the storm
sewer pipe could be installed under 3rd Avenue directly to Holmes Street was
analyzed. It was found that the elevation of the 48" R.C.P. at 3rd Avenue
and Holmes Street was too high to allow tris direct connection. Attachment
visually shows the route and elevations of the 48" R.C.P. on Holmes Street
and the "as—DL'ilt" elevations of the 42" R.C.P. on Lewis Street including
the designed connection. This decision was confirmed by the City's past
City ngineer, Bo Sourrier. Additionally, the ccnsulting engineering firm
of O.S.M. was contacted regarding spe_'fic design :.=crmation. Their letter
on this matter is attachment 2.
2. LOWTUI NG OF THE NORTH EDGE OF T—=-- FA.RKING LOT: The parking lot is 90'
complete as of this date. Remaining work includes placing the wearing
course pavement and landscaping. If alterations were to be done at this
time to lower the north edge of the lot excavation and grading, new curb
and gutter aad base course pavement corrections would have to be done.
Attachment 3 indicated the approxi=ate area that would be affected. Also
shown are the new elevations and the drainage appurtenances that would be
needed. With the 40" R.C.P.A. storm sewer pipe running through the
parking lot as shown, no additional elevation revisions are feasible. The
manufacturer's of the R.C.P.A. storm sewer have designed the pipe with a
minimum cover over the top of the pipe. Attac'nments 4 and 5 includes
relevant design information.
7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 1512) 5"60155
January 22, 1986
Mr. John Anderson
Page 2
Based on the prices that were bid for the construction of the 2nd Avenue
Parking Lot, approximately $40,000 is estimated for this work (see
attachment 6).
3. PEDESTRIAN MOVE=7S AND LANDSCAPING OF THE PARKING LOT: Several
conceptual plans were drawn to illustrate the suggested landscaping of the
perimeter of the parking lot. Additionally, conceptual plans were
prepared detailing how pedestrian links between the parking lot and
sidewalks along the street could be constructed. These concepts are
explained and illustrated in attachments 7 , 8 and 9. An approximate cost
to construct the ultimate and complete landscaping and pedestrian linkage
plan shown on the attachment 8 is $30,000 to $50,000 (see attachment 10).
This does not include new sidewalk or curb and gutter on 2nd Avenue.
4. ADJACENT STREET DESIGN: The engineering and planning work that has gone
into this report leads to an important discussion item. The streets on
the three sides of the parking lot are due to be reconstructed as Dart of
the downtown renewal project. Lack of detailed design information makes
it difficult to finalize design of the parking lot perimeter area. For
example, Lewis Street is 64 feet wide and 2nd Avenue is 22 feet wide on
the average at present time. Narrowing or widening of either cf these
streets would have a significant effect on the boulevard areas. - It is
recommended that the design of these streets be planned in conjunction
with the landscaping and pedestrian linkage systems.
CONCLnSION
It is the opinion of Tim Erkkila, our senior planner and myself that a
pedestrian linkage, landscaping and streetscape plan can be developed to
enhance the 2nd Avenue Parking Lot. we do not feel any reconstruction of the
lot is necessary. 'However, it is i=pertant that a com-,lete plan be adopted.
Thank you for the opportunity of presenting this information.
Sincerely,
WES7WOOD PLANNING & ENGIbcE:RING CO'.!!PANY
' 1
Richard L. Rop-V- 491�Z.
,
RLF.:BML
Attachments
cc: Ren Ashfeld
Jeanne Andre
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ORE-SCHEI EN• MAY RON & ASSOCIATES, INC.
sultlr7 ^a�neers
Surge yors �„^
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Aucust 16, 1985
Westwood Planning & Engineering Co.
7415 Wayzata Boulevard
Minneapolis, MN 55426
Attn: Dick Koppy
Re: Holmes Street Drainage Basin
Lewis Street and 2nd Avenue Parking Lot
Storm Sewer Recommendations
Dear Mr. Koppy:
This letter is to confirm the design information I phoned to your office August
8, 1985. The sto„n sewer along 2nd Avenue beneath the parking lot should be a
40" x 65" arch RCP at a minimum grade of 0.2CA. You nave indicated the stub at
Fuller Street is a 45" x 73" arch RCP. A section of pipe increaser should be used
to complete the connection to the stub. The 40" x c:," arch RCP at 0.20*0 concurs
with the feasibility report for Holmes Street Basin aated February 1985.
The storm sewer on Lewis Street between 2nd and 3rd Avenue should be a 42" RCP at
a minimum arade of 0.50.. This pipe wi l l have the cazac ity- required as per the
feasibility report previously- referenced. These recommendations have been
discussed with Bo Spurrier.
if you have any further Questions, please contact me.
Sincerely,
ORR-SCHE'-EN-MAYERON
ASSOCIATES, INC. - -
Keith L. Shannon,, P-=.
K''7:min
cc: Jon Anderson, Administrator - City of Shakopee
Jim Norton - OSM
Bo Spurrier, City Engineer - City of Brooklyn Center
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36 I 265ie 533/4 6.4A ( ta5
42 3 1 5',F I 5 1 ;s E.B I 4 `
55 7
I 4 '/ 7
5Blz
35
46 � 36 z I
52 40 65 14.3 1 I 5 SE2
60 43 73 17 4
.7 I 5 'z i 1 20
72 54 1 r I '6 6 (3 20
.� 8s 1 25 6
1840
3
L7. W
✓ m
1•J
I�"may S PAM
LONGITUDINAL SECTION
TRANSVERSE SECTION
AND END v1Ew
ARCH PIPE IS MANUFACTURED
70 ANY STANDARD OR SPECIAL
-'? STRENGTH IN ACCORDANCE WITH
ASTM SPECIFICATION C-506 .
XZ40RAR-DLT,xj
-.Ie
.Rom: Scott Albers
RF.: Holmes Street Drainage Basi-
and Lewis Street Storm snd avenue Parkin
Sewer g Lot
Tris letter -s to con-`i
Of Au rm design criteri-
eus: 26 , 1985 w-th a -received ;
Associates, Inc.
Keith -n our phone cony
L• Shannon, p,8 ersat�on
' °i Orr-Scheler.-+�:ayeron �
in comaliance with the feasibility-
February 1485, and the let report for the Holmes Street
Associates dated Au ter received from 4r. Shannon 2.-, .
Of O.S. dated
submitted to the Ci gust lb, 1985, The Proceeding °` 0•S•'•``-• .
Y of Shakopee August 23 storm sewer design was
1985 for bid.
.t was noted -
by r des
Lewis Street ou. � � team that a cog_
between 2nd Avenue 'lict with exist-n
designated 0.205 e--ue and 3rd Avenue exists. g utiliti
es
..- mum � - , on
Proposed 40" g-ade and the minimum `O maintain the
location ap rc- 65" arch R. _ P-Pe coverage recuired, the -
P mately 50 feet �asrMouted out or the Old 'railroad R.O. '.
initiate some additioa soul.., to a _
2 1 coast_ ne Proposed stogy sealer all
removal and , 'action costs. €=:ment does
rea+acement cc carp '=hese costs ,,
as well as t;1e C. *- gaffer along the west 'nc�'�de the possible
oy the int T removDetw tr and
- - e_sec-+on between 'Levis Street aadeal�ey.ed �nslthe South vweSStco�er
�t was noted by our
40#, x 65" arch R-C-'design team that by allo:Ln ,
R.C.:;. The ^;mum the stogy sewer g_ a 0.SCS r=ri�:m
could be pya^ grade for the
underneath g=ade would allow for `ed in the Old L-- ,_
the er sti g _ _ the Pr000sed st -woad
Ourattentionby Nr, Shannoni 'ies located on Lew-_+s Streetc y sewer to cross
a_c'. R.C.P. would not that the designed di lt was brou-ht
any redesign of the R^be "`'=stained at a _;.,;_,` scharge for the Loll x 65" to
to lower the cover over :he should utilize the O,LCSg_ade or 0.105. Therefore
t=ii�tiness. D,, the P=Pe to apPrcxXi=ate grade. -t =ay be possible
--g the coast_ ; -Y 1' :)Ius
be La covered "action pease it is :he pavement
at the two locations '=Portant
effective design is selected. °n Lek=s Street �o ensureat the sewer line
` the Wost cost-
_`. ythuus z.' it. of Shakopee
C.. a Associates
_,
! w/
COST ESTIMATE
2ND AVEb'UE PAR1aNG LOT RECONSTRUCTION
UNIT
ITEM UNIT PRICE COST
Sawcut Pavement 270 L.F. @ $ 5.00 = $ 1,350.00
Remove Concrete Curb/Gutter 520 L.F. @ $ 2.00 = 1,040.00
Remove Bituminous Paving 9,600 S.Y. @ $ 1.50 - 14,400.00
Common Excavation 750 C.Y. @ $ 2.00 - 1,500.00
Aggregate Base (Class 5) 250 Ton @ $ 8.00 - 2,000.00
Bituminous Material for Mixture 6 Ton @ $ 200.00 - 1,200.00
Base Course Mixture 140 Ton @ $ 16.20 - 2,268.00
18" R.C. Pipe Culvert 65.0 L.F. @ $ 25.60 - :,664.00
Construct 4' Diameter MH 1 Each @ $1,000.00 - 1,000.00
Construct CB's Design C or G 3 Each @ $ 700.00 - 2,100.00
Casting Assemblies 2 Each _ @ $ 250.00 - 500.00
Concrete Curb & Gutter B6-18 470 L.F. @ $ 5.60 - 2,632.00
Subtotal $31,654.00
t Fees, Administration Contingency $ 7,913.00
TOTAL $39,567.00
Attachment 6
4 ?,W$ ..........
HOLE 4'.4' fill
29,
110'RAE).
RAO. TYPICAL
B.O.C.
I YPICAL B.O.C.
B.O.0.C. I
rr, ;1AC A L
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GA
All
Ilk PAW ME fJ I MAII,(„;-3S PER. 0504.501EII:Uis
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v JV Ie-_v
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re y
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d ------
13
SECOND .
- —.—y—._.
ALL r F1 nUtTFP ONOUTSIDE 76
..........
ONCRETE CURB
PERIMETER OF PJIl 1-OT TO BE
CONCRETE
CURB 13 WITTER AT ISLANDS TO BE
4 _ ............. ..
111 !�,- l< 1 OLE 4 x 4
.50 -
6'RAO. ti 4'F7A0, /� I \l, I 1 �✓�- � (� I L. I t I IT TYPICAL
`. I`
B.O.G. T vPICAL I I �`.I I% n. I I I a.0.C.
B.o.C. i
J -1
L —I--I -- I--I— — ( — —�-- - � RAO.
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2 6' = —T H— — - 1 �—2 6' y --2 6
` yi
I I 1 - - I I_. 5'RAO
` 1 I I ik� lY s0D S.
I ! I -I
6`l -WT -'�-�, .. n,•,r. 'i � �:ti , v ' .�,., 26' 1:11 INC_
PA'/EMENT MAR:t .�;5 PER. 0504.501
L---. r'I V INC:t1S
'� � ' � I I � i I I ( i I 1 Gl'Y►� �JU'r V u�. ��I�� I I v I I _ Q� •...,
�GIs 171
1 I' .1._. tI n-
�.:a.�, stlg�al!'
—e s,
c '
d d
4 xh° 1 ep '
SECOND ,
r sj 1
NOTE: ALL CONCRETE CURB GUITFR ON OUTSIDE
PERIMEIER OF PARKING LOT TO BE-7GUl'1ER-OUT n t �'zCJgS
CONCREIE CURB'S G!!TI'ER AT ISLANDS TO BE
52.31 —
��,
53.3 T/C
' _ I l" -1.2% ---
�� � c8.
vie
2.5
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t ,
49.31 EXIST.
— 4x4LXISr
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,...._...._..........................._............
�>
LJ
�...... _ _ ........ I ----------- (-...._.. . (__..._-.......'......._.. I �__.__........�.. '...._.._.' ____ ........----I............... '_
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._.__.._ _.............._..
1 ►.� T W,"M is-r
JOB
SHEET NO.
WESZEOR PLANNING & MADE BY HATE JOB NO.
k �ENGINEERING COMPANY
CHECKED BY HATE SEC.SHT.NO.
i
]. #AYZATA BOULEVARD.W"+EAPOLIS.wL 5"n fWM"44MSS CALCULATIONS FOR
r.- __ . . . -_. _- -- -_ ---- - _ - - -- --- --- -----
1 1 '�
Tlir
i l-a
G7*
for
' .
' � r
r
i
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c✓ ►11�� \
iGG B0 ! q'RAp. _
B.O.C. I T YPIC AL
B.O.C.
25'R A7.
\ 6'RAD.,
•! ( � -SOD_ B.Q
�L
MATCH
26' EY.L$TINC
45'
PA'. � � WAM Pr _ c c, I pl7UhtlK:dS
25 RAD.
1 R � I I 1 I I 1 I ,''-I 1 � • 1 t —,- ` ,,RAL
-T 1064i—
� tau
LLA co
le L
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... '7- �� -}' .�.. � �- Rl` JF t i f�K '; �I!019E:�* fi 1 E c LER �-- '/ •�-.� -�•�
—
Y. WAI-L(Tor aw 535) Www wr ttrJ� etxJ. s2o clWorY -TYW�7 30B 0-el _
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....... __........ -'---................._._..................... _......_..__ __.............._
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i� ih1
I• NOTE: ALL CONCRETE CURE B GUTTFR ON CUTSICE I c_OyiC#-tt;i/16YICk
PERIMETER OF PARWI3 LCT TO BE CUT IER-OUT J_
CONCRETE CURB 9 G')T"EER AT ISLANDS TO BE
! STANDARD �UTIER—IN 1
Month March Page 2 ACCOUNTS PAYABLE LEDGER 1986 ki
Debit Acct. Cr. Acct. Amount Batch Remarks Ck. No. Vendor Ck. Amt.
01.3512.000.00 01.1010 4.00 Assessment Search 20134 North Star Title 4.00
01.4310.911.91 01.1010 18,818.20 Prof Sery 20154 Ernst & Winney 18,818.20
81.4925.000.00 81.1010 8,456.96 Remit Bankers Life 20155 Trustee-Ind. Fund 8,456.96
01.4210.311.31 01.1010 127.62 Supplies 20156 Anchor Paper
01.4350.911.91 01.1010 212.64 Print & Pub 20156 It
340.26
01.3132.000.00 01.1010 136.40 Bldg. Permit 20157 David Medford
01.3511.000.00 01.1010 88.00 Plan Ck Fee 20157 " 224.40
01.4321.311.31 01.1010 39.00 Telephone 20158 N. W. Bell 39.00
01.4370.351.35 01.1010 67.85 utilities 20159 MN Valley Elect
01.4370.427.42 01.1010 42.25 Is20159 to110.10
01.4321.121.12 01.1010 16.95 Telephone 20160 AT & T
01.4321.411.41 01.1010 .52 to20160 It
01.4321.151.15 01.1010 1.45 It20160 It
16.4321.231.23 16.1010 8.93 it2016o to
14.4321.142.14 14.1010 .35 It 20160 "
01.4321.421.42 01.1010 6.81 " 20160 "
ol.4321.321.32 01.1010 4.33 " 20160 "
01.4321.311.31 01.1010 26.83 20160 to66.17
81.4920.000.00 81.1010 7,867.71 Remit FIT 20161 lst Natl - Shako 7,867.71
81.4921.000.00 81.1010 3,428.56 Remit SIT 20162 Comm of Revenue 3,428.56
81.4932.000.00 81.1010 173.96 Remit uniform Rent 20163 unitog Rental 173.96
81.4927.000.00 81.1010 100.00 Remit Defer Comp 20164 IDS 100.00
81.4927.000.00 81.1010 2,680.00 Remit Defer Comp 20165 PEBSCO 2,680.00
81.4922.000.00 81.1010 5,765.34 Remit FICA 20166 D.O.E.R.S.S 5,765.34
81.4931.000.00 81.1010 1,150.00 Remit Payroll Sav 20167 1st Natl - Shako 1,150.00
81.4923.000.00 81.1010 7,362.53 Remit PERA 20168 PERA 7,362.53
56,587.19 56,587.19
Fund Totals
01- General Fund - $19,592.85
14 - Transit .35
16 - Cable 8.93
81 - Payroll Trust 36,985.06
$56,587.19
MEMO TO: Jahn K. Anderson, City Adminstrator
FROM: Fulton Schleisman, Engineering Inspector
SUBJECT: 1984 Curb & Gutter, Sidewalk, and
Driveway Approach Replacement program
DATE: March 17, 1986
INTRODUCTION:
The attached partial Estimate Voucher No. 5, the Semi-Final
Estimate for this project, requires Council approval.
BACKGROUND:
The finalling process for this project has been delayed until
agreement could be reached on project totals.
The contractor now concurs that the quantities on this Semi-Final
Estimate represent the final contract amounts.
The amount retained, $100. 00, will be released as final payment
after adoption of a resolution accepting work.
ACTION REQUESTED:
A motion to authorize payment of Semi-Final Estimate No. 5 for
1984 Curb & Gutter, Sidewalk, and Driveway Approach Replacement
Program in the amount of $1, 375. 97 to Siehndel Construction,
210 Elmwood, Le Sueur, Mn 56058.
pproved fortbmittal
Ker. Ashfeld, 1-ity Engineer
FS/pmp
ESTN05
SEMI-FINAL
PARTIAL ESTIMATE VOUCHER
Contract No. 1984-2 Partial Estimate Voucher No.
Period Endino: February 28, 1986
TO: Contractor Siehridel Construction
Address 2'10 Elmwood Le5uer, MN 56058
Project Description 1984 Curb & Gutter._ Sidewalk, and Drivewav
Approach Replacement Proorarn
1. Driginal Contract Amount g 6,8E9,35
2. Change Order No. --- Thru No. --- -0-
3. Total Funds Encumbered 6,869.35
4. Value of Work Completed S 18. 906.5 Value of Work
5.
Remaining
L.S. Percent Retainage $ 100. 00
6. previous Payments S 17.430. 28
Percent Complete
7. Deductions or Charmes -0-
a. Total g 17, 530,28
Payment Due (Line 4 - 8) g 1,375. 97
CERTIFICATE OF QPYMENT
(I, We) hereby agree that the quantity and value of work shown herein is a fair
estimate of the work completedd to date.
CONTRACTOR /7itJ��/ �esr S T
BY
TITLE
APPROVED - CITY OF SHAKOPEE
Prot ct _ineer E14te
,dy City Admixiistrator Date
r
LlL
Project: 13 Art, 64r4fl•r 5r✓l-ts-40 a'!eI Dr/IJe6t.'.1pil Agekew--4 'Fstimate No.: � 4l,I-El
(,1S /
Period Ending: Feb, Contractor: (fcn sYYueAi a•1 Sheet No. : 2-
I tem
Item Contract This Period Total To Date
No. Contract Item Unit Unit Price Quantity . Amount Quantity Amount Quantity Amount
L,F
-
z
0-5-a 12-
S-0
zS-0 'Z'A- �iF, ,5r hod... - 3�'^- 1. 9G�oo 3 _. ?qO, go
L r7 Gu�>t�r
235-- 1883,Zo
ve►-f--���r/ Cir,-b
0-50 k f- L;F _. �fOD _.__.. _._..1. Z---------
•�>o►-e /ti a i So G.F. l-,F,
o- Zoo Sr F,
s,F,
Wr v e 5,F A 50,
0-Zoo 3.r F, .2..50 / Z .. 3e.Gb
- Zoo s, F. . F, _ 2.50 /O� Z�5: o0
2 >.7. 35_ 7__ 3.37
_..�t�� S5 ,9• v
�J�3,. 3✓r3,.97
f�
More T1i.t•t ZOo 5. F, 5,F, ew _p_ :_p_ ✓ .
Protect: l98pus „G l C�. E✓ ' 'dNtqe Ar _gE�le'lCeHi,?. , Estimate No.:
��►+ %+Q
Period Ending : r-�6 2��f yg�, Contractor: Sheet No. :
I tem Contract This Period Total To Date
No. Contract Item Unit Unit Price Quantity Amount Quantity Amount Quantity Amount
/O ,, 1
c� Dr, oe t[.w/ o- foo s r- S, !; 3,.�5 ... ... .... z 'l 92. s10
5,F, S F, .
JO, 611-b 12e,7,VI-'t?1 64/1 i%lee!�) 460
l 1, Fa/,:%A, Ce„epe-le lest-ItC-0 .S `l Z. 2,5” . (0(00 /v$F;Oo. Z 12..y3 4159.09
11, 5�, ►-.►. � t x<..,7G'�1 „�,, C, y 5;00 ZW. tf/7 2-095,�?
l3. P'� ��.,�r B�s� •t��-�� ,�;:r/ c>y �.00 Zo 120,00 � 3G,00
Toi a,5-D 28 2-39oo 93,5-0
lei.
J Cv,icre �� Sa�r�.•ra L,1; 3,.�r�..... �0 90,00
MEMO TO: John K. Anderson, City Administrator C�
FROM: Ken Ashfeld, City Engineer
,'�,#
SUBJECT: Street Lighting on County State Aid Highway 16
at County State Aid Highway 83 and County
State Aid Highway 89
DATE: March 21, 1986
INTRODUCTION:
There currently is no street lighting at the intersections of
County-State Aid Highway (CSAH) 16 K CSAH 83 and CSAH 16 & CSAH
89. A lighting warrant study would indicate if this is an unsafe
condition.
BACKGROUND:
Upon request from the City, Scott County Engineering will conduct
a lighting warrant study at these intersections. If warrants
are met, Scott County will install street lights and enter into
an agreement with the City such that Shakopee Public Utilities
Commission would provide power. If warrants are not met, the
City could install lights under permit and be responsible for
the cost.
RECOMMENDATION:
Direct staff to request the County to conduct a street light
warrants study at the intersections of CSAH 16 & CSAH 83 and
CSAH 16 R CSAH 89.
REQUESTED ACTION :
Offer a motion to request the County to conduct a street light
warrants study at the intersections of CSAH 16 & CSAH 83 and
CSAH 16 & CSAH 89.
KA/pmp
LIGHTS
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer Vo_
/
SUBJECT: Used Vehicle Purchase //
DATE: March 20, 1986
INTRODUCTION & BACKGROUND:
Engineering capital equipment budget for 1986 includes $8, 400. 00
for a car and radio. It is the goal of the Engineering Depart-
ment to replace the two existing vehicles, which are in poor
condition, with two fairly decent vehicles within the same budget
constraints. Engineering intends to obtsin small pickups that
are more conducive to carrying the type of equipment that Engi-
neering uses than are cars.
RECOMMENDATION:
Authorize staff to accept quotations and disburse funds not
to exceed $8, 400. 00 for the purchase of two used vehicles and
radio equipment.
ACTION REQUESTED:
Authorize staff to accept quotations and disburse funds not
to exceed $8, 400. 00 for the purchase of two used vehicles and
radia equipment.
KA/pmp
&I
C
MEMO TO: Jahn K. Anderson, City Administrator �4
FROM: Ken Ashfeld, City Engineer
SUBJECT: Additional Engineering Inspector Personnel
DATE: March 18, 1986
INTRODUCTION:
Council has directed the City Engineer to evaluate the availa-
bility of temporary employees to provide public works construc-
tion inspection during the 1986 construction season.
BACKGROUND:
Available candidates have been interviewed and it is recommended
` that temporary employment be offered to Mr. Ouinten Hammer and
Mr. Dave Benson. It is further recommended that the period
of employment be approximately a six month period on a "as
needed" basis at a salary of $9. 98 per hour. The six month
intervals will be staggered (beginning April and June) to meet
work load demands.
The rate of $9. 98 per hour is somewhat higher than was origi-
nally expected to be offered for temporary assistance but the
following factors make me believe that $9. 98 per hour is a fair
offer :
Mr. Hammer & Mr. Benson' s extensive experience with con-
struction activities and public relations.
Their willingness to be available on a "as needed" basis
versus an 8 hour per day committment when actual work load
requirements are more erratic depending on weather condi-
tions, etc. The top salary for part-time seasonal help
in the 1986 Pay Resolution is $9. 98 per hour.
Although the proposed periods of employment would be staggered,
it is the intent to train both men simultaneously, therefore,
both men would work a training session early in the spring.
RECOMMENDATION:
Offer temporary employment to Guinten Hammer and Dave Benson
on a "as needed" basis as determined by the City Engineer at
a rate of $9. 98 per hour.
ACTION REQUESTED:
Offer a motion to direct the City Engineer to offer temporary
employment to Quinten Hammer and Dave Benson on a "as needed"
basis as determined by the City Engineer at a salary rate of
$9. 98 per hour.
KA/pmp
/ Y
TO: John K. Anderson, City Administrator
FROM: Jeanne Andre, Community Development Director ��
RE: 1986-91 Capital Improvement Program - Parks
DATE: March 14 , 1986
Attached is a copy of the 1986-91 Capital Improvement Program
- Parks which George Muenchow and I have prepared to be incorporated
into the City' s CIP. For grant purposes it is useful to have
a separate parks CIP. Therefore Council discussion on and adoption
of the Parks CIP separate from the city-wide CIP is now requested.
tw
CITY OF SHAKOP E
SIX. ZAR CAPITAL IMPROVEMENT PROGRAM-PARKS
1986-91
Narrative
Park acquisition and development in the City of Shakopee for
the period of 1967-92 will fellow the broad outline of the Compre-
hensive Plan formally adopted by the Shakopee City Council Auaust
4 , 1981. The overall direction for parks in this period is
one of further development and improvement of existing parks
and limited expansion of parkland. Two additional projects
not addressed in the Comprehensive Plan, but included in the
capital improvement plan adopted in 1981, are:
1. Development of City and State Controlled land on the north
side of Levee Drive into a park. Improvements conceptualized
include a trail to Huber Park and a scenic outlook on the
river, and public restrooms attached to the Community Services
Building. This project complements downtown improvements
proposed by the City and local businessmen.
2. Acquisition and development of the Upper Valley Trail would
be completed in conjunction with the Upper Valley Drainageway
and would link Hauer Addition with the Minnesota Valley
Mall. The trail would be designed to link the Junior and
Senior High Schools, Eastside and Lions/Tahpah Paries and
tie into the "Minnesota River Valley Trail" System envisioned
by the State of Minnesota, Scott-Hennepin Park Advisory
and the Metropolitan Council.
The program adopted in 1981 has been revised to include more
extensive development in Memorial, Lions, Tahpah and Huber Park
and along Huber Park Trail (previously called Levee Drive Park) .
Financial aro 'ec-ions
individual projects anticipated for the next six years are outlined
on the attached "Projects 1987-92" list. The total projected
cost of the projects is 5722 ,490 not including the cost of under-
grounding the electrical lines in Huber Park Trail. Projected
resources for this period are 5723 , 990 as outlined below. The
difference is 51, 500 excess revenues over expenditures, if donations
are received at the level solicite,.
Total Projected Resources
Park Reserve Fund, year-end 1985 5100 , c28
Park Dedication 1986-91 150, 000
Interest Earnings 1986-91 30 , 000
Local Donations 1986-91 266 , 000
Government Grants 162,770
(Watershed, LAWCON, LCh:R 1986-91)
Capital improvement Fund ( CIF) 14 , =92
5723 , 990
i
CITY OF SHAKOPEE
SIX YEAR CAPITAL 111PROMIENT PROGRAH-PARKS
PROJECTS - 1986 - 1991
Remaining Remaining
Project Time Period Expenditures Funding Source
Eastside Park (formerly JEJ, Pa-1) 1987-91 $149,090 Park Reserve Fund $77,515
Development of park including ice rink, archery court, LAWCON/LCNR Grant funds $71,575
tot lot, parking lot and shelter
Huber Park Trail (formerly Levee Drive Park Pa-9)
-Clean-up and planting, site grading and development of 1986 114,900 LAWCON/LCHR $71,195
bituminous trail, river observation platform CIP $14,592
Park Reserve fiend $29, 113
***(Local Donations may be solicited)
-Undergrounding electrical lines* 1988-90 165,000" Park Reserve, SPUC, grants, donations,
tax-increment
Tahpah Park (Pa-2) 1986-91 138,000
Expansion of parking lot, ***Baseball Committee, Jaycees $104,000
development of football/soccer field with lights, Park Reserve $34,000
roof stadium, upgrade playground equipment
Lions Park (Pa-3) 1987-91 180,000 ***Local donations:$135,000
Resurface tennis courts, grade sliding hill, remodel Park Reserve $45,000
Hockey shelter building develop second shelter area with
parking, extend bike trail, add second waterslide, upgrade
hockey rink
i
Huber Park (Pa-4) 1986-90 15,000 Park Reserve Fund $15,000
Relocate service road, fill, grading, sod, safety fence
Memorial Park (Pa-5) 1986-90 38,500 Park Reserve Fund $18,500
Provide electrical service to shelter N2, provide new land- Watershed District. Grant $20,000
soaping, develop lowland trail
l agu l w,u,,� /
CITY OF SHAKOPEE
SIX YEAR CAPITAL IMPROVEMENT PROGRAM-PARKS ✓
PROJECTS - 1986 - 1991
Remaining Remaining
Project Time Period Expenditures Funding Source
Stars Park (Pa-8) 1986-91 $ 33,000 Park Reserve Fiend $28,000
Resurface tennis courts (2), upgrade playground equipment ***Local donations: $5,000
Upgrade hockey rink
Iliawatha Park (Pa-10) 1987 8,000 ***Local donations: $5,000
Upgrade playground equipment Park Reserve Fund $3,000
Holmes Park (Pa-11 ) 1988 8,000 ***t.ocal donations: $4,000
Upgrade playground equipment Park Reserve Fund $4,000
Upper Valley 'Grail (Pa-7) 1987-91 26,000 Park Reserve Fund $26,000
Trail acquisition and development (along drainageway)
Consider grade separation for trail at county roads.
Riverview Park 12,000 local Donations $12,000
Install bleachers, develop parking
Total $722,490
*Costas not yet established or allocated; therefore not included in totals
for each category or all projects.
**To be undertaken in conjunction with Upper Valley Drainageway acquisition
and development. Costs will be clarified (and might increase) when the
water management organization is created by ;joint powers agreement.
***The City will seek a firm written commitment from civic organization before
It begins commlting employee time and resources to a project.
� o
Memo To: John K. Anderson, City Administrator
From: Gregg Voxland, Finance Director
Re: 1986-91 Capital Improvement Program
Date: March 18, 1986
Attached is the first draft of the 1987-91 CIP. Planning Commission,
Council and staff should review it by June so that a revised version
(if needed) can be built into the 1987 Budget which departments turn
in during July.
GV:mmr
17-Mar-86 Revised a + + 1981-1991 CAPITAL IMPROVEMENT PROGRAM*+# CITY OF SHAKOPEE, MINNESOTA a a a Page 1
11-Mar-86 Printed
Sources of Funding
Prior. Project Dept. Project Const. Total General B.D. Special Bower StateGrants Tax Park Capital County Fedaral Donations
No. Status Rank Prior. Name Years Cost Fund Bonds Assess. Funds Aid Increment Reserve laprov. Aid Aid/Urban k Other
1 Funding Agr 87 70 CA-L HWY 169 Bridge (state) 89-90 $8,000,000 11,925,000 #75,000 #6,000,000
2 Funding Agr 87 70 CA-1 NWY 101 Realignment# Ba-90 2,000,000 75,000 1,925,000
3 EIS Approval 86 64 PC CR 18 Bridge (County Prmlectl 91-95 35,000,000 3,500,000 31,500,000
4 Co fund 86 64 E-1 4th Ave. ICSAH 161, Fillmore- 86 440,000 100,000 40,000 300,000
Scotts
5 ROW Acq. 86 62 PC Bypass 1169 to#101 89-90 36,000,000 35,000,000 1,000,000
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
b Complete 86 62 E-x 4th Ave, Co 83-Shenandoah+ 86 635,000 635,000
7 59 E-27 Strain Street' 88 340,000 140,000 200,000
B 59 HA-I Motel Downtown 87-89 1,085,000 1,085,000
9 Camp. Plan 86 59 CD-x Downtown Street Scope+ 87-91 4,000,000 1,000,000 3,000,000
10 57 CA-x Valley Park Dr. N. Ext.+ 66 173,000 100,000 73,000
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
I1 57 E-19 Apgar St. 2nd-10th# 86-69 460,000 115,000 345,000
12 56 E-21 Market Street 1st-4tha 88-89 700,000 200,000 500,000
13 Need Site 56 CO-) Housing Alliance Project-Acq 87-08 120,000 120,000
14 No Warrants? 55 E-22 Semiphore at TH 101 1 C.R. 83+ 87-88 120,000 60,000 60,000
15 Pend. Downtown 54 PA-4 Huber Park Road re:0owntown# 00-90 15,000 15,000
--------------------------------------------------------------------------------------------------------------------------------•-------------------------------------------------------------------------------------------------
16 54 E-10 10th Ave. overlay+ 87 250,000 50,000 200,000
17 Study done 54 E-3 1966 Pavement grog/rural :one 83-87 515,700 386,775 128,925
*Complete 86 41 E-3 Eaglewood Road Reconst.# 66 04000001 320,000 80,000
I Feasibility 86 36 E-3 Norton Drive, 86-87 1270001 27,000
'Feasibility 86 44 E-3 Timber Trails# 86-87 475000# 56,250 16,750
t Feasibility 86 36 E-1 Mdntecito Drive* 86-87 1137001 10,275 3,425
1B E-12 Street Rehab needs* 86-92 5,784,000 4,338,000 1,446,000
19 Complete 86 52 HA-x Downtown Parking Lot# 85-86 60,000 60,000
20 Acquire 86 1 48 HA-2 Prison Site Redevelopment 86-87 245,000 100,000 145,000
clear (except road)#
--------------------------------------------------------------------------------------
21 Study Turnback 47 E-28 CR 77 (Not in City limitsl 89 443,000 443,000
22 46 E-32 4th Ave. CR 17-Sheaamdoaha 88-89 382,000 42,000 340,000
23 Monitor 86 45 CA-1 Street Lights at Track-add'la 87 126,000 126,000
24 Siting 86 44 HA-x New City Hill* 87 2,000,000 1,600,000 400,000
25 42 CA-x CR 17 center turn lane 1-4ths 88-89 120,000 1 120,000
------------------------------------------------------------------------------------------------------------•---------------------------------------------------------------------------------------------•-------------------
26 42 CA-x 13th ave. CR 15-Harrison# B7-88 220,000 80,000 140,000
27 41 E-23 Bth Ave San Sew E. of Spencer# 88-89 168,000 168,000
28 41 E-20 Lewis st. rehab; 3rd- 10th 88-89 360,000 270,000 90,000
29 39 CA-x 4th ave. Adams-prison, BB-89 175,000 100,000 75,000
30 39 E-11 Market St. Laterals-Storm# 88-89 263,000
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
31 Add to Holmes 39 E-13 Nest Side Laterals-Storm+ 86-87 290,000 �•
32 39 PA-9 Huber Pk. Tr. Bury Overhead* 88-89 165,000 50,000 115,000
33 Programed 86 39 E-5 CR 17 Widening 11th to 42 (Col 86-87 740,000 100,000 640,000
34 38 CA-x CR 17 k 4th signals 86 80,000 40,000 40,000
35 38 E-14 Crete% Drainage+ 87-88 120,000
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
S6 36 E-29 6th Ave San. Sewer Reconstruct 87 , 265,800 265,800
Webster to Fuller*
37 36 CA-x CR 18 left turn lane 06 59,600 40,000 9,600 10,000
38 ISP Downgrades 36 FC CR 16,CR 17 to CR 83 88-89 1,276,000 400,000 798,000
39 Policy 86 36 E-6 Block 20 k 24 alley reconst.# 86-87 13,000 3,250 9,750
40 ROW Acq. 86/87 34 E-31 13th Ave, Harrison to Mall* 90-91 195,000 97,500 97,500 j
}
i11
Notes: 11 Some totals may be incorrect due to incomplete information.
21 State Hwy funds not City State Aid funds-project programmed but not funded. (See Prior. No. 1,2,51
3) Engineering cost reimbursed by Oatershed District. (See Prior. No. 67)
41 All projects marked with an asterisk 11l are the responsibility of the City of Shakopee
51 State Aid balance is 1455,428
61 CR 18 Bridge lobbying task force formed and budgeted, EIS due.
71 169 bridge alignment selection under way,FAU engineering under contract. i
BI W 101 realignment funded at 14.9 million through 1991, do engineering in 1986.
1
j
i
( I
i
1
.
Sources of Funding Page 2
Prior. Proiect Dept. Project Const. Total General: G.O. S ectal Sewer Stat
D p f Brant Tax Park Capital County, Federal Donations
No. Status Rank Prior. Name Years Cost Fund'iI Bonds Assess Funds I Aid I 1,, � Increment Reserve Improv, Aid Aid/Urban k Other
---- ------------------------------------------------------------------- -- - - - * --- --- ---------
41 Construct 86 33 E 2 Halves Laterals (black 57) 86 1,152,190 521 095 ,
4 , 631 095
42 31 PA 10 Niawatnark Upgrade Playgrnd+ 06-87 8,000 � 5,000
43 OSM 86 31 E 24 Inflow k Infiltration repairs+ Al 36,000 !� f1'I�I�� 36,000
44 Feasibility 87 31 E-33 Palk Street 12th-300$ 88-89 80,000 l G0"000
45 31 PC CR 15, bth/Tahpah Be 84 550,000 205,000 f 1 f, 1 flt 345,000
----------9-- - 9 P9 ---------0000-0000- i ru+I1'�)t� ti }til 14,000 `1 ' �I t .-----------0000--0000-----------------------
46 Hearin 87 31 E-25 Signal at Scott k close Apgar* 81-BB 140 000 26,000
47 31 E-IS Deans Lake Basin 4-A Drain$ BB 800 000 �I y F 800,000
48 29 E-26 HWY 169 Frontage 300 to 3rdt 88-90 600,000 300,000 +'
49 29 E-Ib Valley Park Drainage$Watert 88-89 450,000 450,000 i
50 Alignment 86 29 E-x 13th Ave. CR 17 to CR 16 86-B7 800,000 500,000 ! 00,000 a .lilllf,
st D - i ' - `- - - -- - ---
53 Policy 86 28 HE 4 13th Ave Sidewalks with schools, 88-8986 220 000 100 000 120,001
1 a', 124,000
- 0000- ^ - - ---0 000-00000000 ------ -- - ---0000---0000--
51 2B
000
------------------------------- --
-•-
9 ,
�i 1
54 27 F'A 9 Huber Park Trail (Levee)* 84 86 114,900 ,t 1 '1 71,195 29,113 14,592
Complete west grant prof 1986 j
55 26 E-17 Prairie St. Laterals, Be 89 234,000 j ii' 'I 134,000 �� 0 j 100,000 1 ;'
------------------------------------------------------------------------------------------------------'-------'----...---------'r'---"'------'-------------------------------------------------------------------------------
56 Adopt plan 86 26 E-8 Upper Valley Drainages 86-90 3,500,000 1,140,000 300,000 I 2,060,000
57 Plans 66 E-7 Westsidelbthl San. Sewer* 87 150,000 150 000+ I �! Y I.
REconsi. Adam5-3acksonm i f �;
58 26 PA-5 Memorial Park , 86-90 38,500
20,000 IB,500
59 26 PA 11 Holmes Fk-Upgrade Playground# BB 8,000 4,000 4,000
60 Comp plan amend 24 E-34 13th ave CR 17-CR79t 86-89 800,000 500'1000 '1300,000 0
------------------------------------ ---- -- -- -------------- --------- - - ---- - -------------------------------
61 Camp plan amend 23 E-35 VIP Trunk Sewer Ext.CR17-CR79+ 68-89 520,000 520,000
62 21 E-18 River Basin 7A2/3 Drainage# zx 450,000
63 Study 86 21 E-36 Alley Block 106 Paving* xx 2,025 2,025
64 Related to 156 21 PA-1 Eastsidr Fark (Develop), 88-89 149,090 ti E ' 71,575 ' 77,515
b5 21 FR-I Fire 'station Expansion* zx 415,000 415,000 ;� I
--------------------------------- ------- ------------------------------------------- --- '- - 0000 00-00 ------ ----- ------------------------------------------------
66
-----------------------------------------
b6 21 FR-1 3M Octagon System, 87 75,000 75,000
67 Not Complete lB E-9 Prior Lake Overflow 86 6,000 6,000
68 17 PA-6 Resurf.IEn.Crt.iStinsPk*+imp. 86-91 33,000 28,000 5,000
69 16 PA-6 O'Dowd Park (Aces,Control)# 87-88 23,500 1!'� I t �f 21,500 2,000
70 16 PA-7 Upper Valley Trail# 87-91 26,000 „ �� 26,000
Y,
________________________________________________________________________________________________________________�-..-----__--Y-_--_---_________---_______--______-_________-_-______------_______-----_-___-___-_-_0000.-_---_-_ -�
71 County Proj• 13 PA-x bike Trail to O'Dowd 08 125,000 !' 125,000
72 PA-2 Tahpah Imp.-parking, equip 86-91 138,000 N,000 104,000
football ild.
73 PC Deans Lake Outlet Control
74 Feasibility B7 PC Valley Ind, Blvd. North 88-89
75 PA-x Lions Park- shelter, parking 87-91 120,000 !1 451000 135,000
waterslide, extend trail
PA-x Riverview Park-parking/seats zz 12,000 i ? , ! - 12,000
POST 511 YEAR
FS Ind Park Fire Station
Review 86 PC Frontage Road, Howe-Cretez
Total Estimated Project Costs 3115 364 305 f83 025- f8 312 800 f7 264- $1,614770$ $5-4,.34---$6_261___---13-00-'000--$1---7000--
------------
, , , , , , ,850 f1,b14,895 !39,434,000 (338,110 310,930,695 $301,628 3584,342 (6,261,000 337,700,000 f1,4D,000
Estimated Revenues $113,739,648 $250,000 $8,318,800 17,264,850$1,000,000 $39,934,000 $338,170$10,464,600 f210,62B; $500,000 $6,261,000 $37,700,000 $1,427,000
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: 1986-87 Contract with Teamsters Local No. 320 Police
DATE: March 14 , 1986
Introduction
The City has been in active negotiations with Local No. 320
Police since December of 1985 . After numerous negotiating sessions
we have arrived at a tentative agreement.
Proposed Agreement
City Council had authorized me to present two alternatives to
Local 320 bargaining representatives. The Union has accepted
the first of those proposals and the 1985 contract has been
redrafted to reflect the salary and benefit items outlined in
alternative No. 1. Those items are highlited in yellow in the
attached contract and are as follows:
Item Changed 1986 1987
1 . Salary 4-1/2% 4-1/2%
2. Longevity 4-1/2% 4-1%20
3 . Insurance Benefit + $10/mo. + $10/mo.
4 . Uniform Allowance + $25/yr. + $25/yr.
5. Severance Benefit No change 45% of
960 hours
at retirement
Alternatives
1 . Approve the proposed two year contract settlement with
Teamsters Local No. 320 Police. This contract provides
the Police Department with the same 1986 increases in salary
and benefits received by the non-union employees and Teamsters
Local No. 320 Public Works. In addition, the 1987 increases
in salary, longevity, and insurance benefits are in keeping
with the five to ten other cities that have settled two
year agreements with their police departments. The city
is somewhat high on its annual uniform allowance which
Council has discussed in the past. The change in the severance
benefit is within the range of severance benefits provided
by most Stanton Group V cities.
2 . Do not accept the proposed two agreement with Teamsters
Local No. 320 Police. Council has discussed this alternative
in light of the potential complications a two year agreement
may cause the City in implementing its comparable worth
program. This is probably the only reason that would cause
Council concern regarding the proposed two year agreement.
Recommendation
I recommend alternative No. 1. I have reviewed the proposed
settlement with Cy Smythe from Labor Relations Associates and
although he is not enthusiastic about two year agreements because
of comparable worth he believes that on all other bases this
would be a good settlement for Shakopee. The City has had lengthly
negotiations with the Teamsters Local 320 representing the Police
Department the past two years with the second year ' s negotiations
going all the way through arbitration. A two year agreement
should provide both the Local and the City with a welcome rest
from annual labor negotiations.
Action Requested
Pass a motion authorizing the appropriate City officials to
execute a two year contract with Teamsters Local No. 320 - Police
for salary and benefits for 1986-87.
JKA/jms
LABOR AGREEMENT
BETWEEN
THE CITY OF SHAKOPEE
AND
MINNESOTA TEAMSTERS
PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION
LOCAL NO. 320
Police Officer
Effective January 1, 1986 through December 31, 1987
I N D E X
PAGE
ARTICLE I. PURPOSE OF AGREEMENT 1
ARTICLE II. RECOGNITION 1
ARTICLE III. DEFINITIONS 1
ARTICLE VI. EMPLOYER SECURITY 2
ARTICLE V. EMPLOYER AUTHORITY 2
ARTICLE VI. UNION SECURITY 2
ARTICLE VII. EMPLOYEE RIGHTS v GRIEVANCE PROCEDURE 3
ARTICLE VIII. SAVINGS CLAUSE 5
ARTICLE IX. SENIORITY 5
ARTICLE X. DISCIPLINE 5
ARTICLE XI. CONSTITUTIONAL PROTECTION 6
ARTICLE X11. WORK SCHEDULE 6
ARTICLE XIII. OVERTIME 6
ARTICLE XIV. COURT TIME 6
ARTICLE XV. CALL BACK TIME 7
ARTICLE XVI. WORKING OUT OF CLASSIFICATION 7
ARTICLE XVII. INSURANCE 7
ARTICLE XVIII. STANDBY 7
ARTICLE XIV. UNIFORMS 7
ARTICLE XX. LONGEVITY 7
ARTICLE XXI. HOLIDAYS 8
ARTICLE XXII. VACATIONS 8
ARTICLE XXIII. SICK LEAVE 8
ARTICLE XXIV. BEREAVEMENT LEAVE 8
ARTICLE XXV. SEVERANCE PAY 8
ARTICLE XXVI. INJURY ON DUTY 9
ARTICLE XXVII. WAIVER 9
ARTICLE XXVIII. DURATION 9
APPENDIX A. WAGES 10
LABOR AGREEMENT
BETWEEN
THE CITY OF SHAKOPEE
AND
MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT
EMPLOYEES UNION, LOCAL NO. 320
ARTICLE I. PURPOSE OF AGREEMENT
This agreement is entered into as of January 1, 1986, between the City of Shakopee,
hereinafter called the Employer, and the Minnesota Teamster Public and Law
Enforcement Employees Union, Local No. 320, hereinafter called the Union.
It is the intent and purpose of this Agreement to:
1.1 Establish procedures for the resolution of disputes concerning this
Agreement's interpretation and/or application; and
1.2 Place in written form, the parties' agreement, upon terms and conditions of
employment for the duration of this Agreement.
ARTICLE II. RECOGNITION
2.1 The Employer recognizes the Union as the exclusive representative, under
Minnesota Statutes, Section 179.71, Subdivision 3, for all Police personnel
in the following job classification:
Police Officer
2.2 In the event the Employer and the Union are unable to agree as to the
inclusion or exclusion of a new or modified job class, the issue shall be
submitted to the Bureau of Mediation Services for determination.
ARTICLE III. DEFINITIONS
3.1 UNION: The Minnesota Teamsters Public and Law Enforcement Employees Union,
Local No. 320.
3.2 UNION MEMBER: A member of the Minnesota Teamsters Public Public and Law
Enforcement Employees Union, Local No. 320.
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3 .4 DEPARTMENT: The Shakopee Police Department.
3.5 EMPLOYER: The City of Shakopee.
3 .6 CHIEF: The Chief of the Shakopee Police Department.
3.7 UNION OFFICER: Officer elected or appointed by the Minnesota Teamsters
Public and Law Enforcement Employees Union, Local No. 320.
3.8 INVESTIGATOR/DETECTIVE: An employee specifically assigned or classified
by the Employer, to the job classification and/or job position of
-1-
Investigator/Detective.
3.9 OVERTIME: Work perfomed at the express authorization of the Employer in
excess of the employee' s scheduled shift.
3.10 SCHEDULED SHIFT: A consecutive work period including rest breaks and a
lunch break.
3.11 REST BREAKS: Periods during the Scheduled Shift, during which the employee
remains on continual duty and is responsible for assigned duties.
3.12 LUNCH BREAK: A period during the Scheduled Shift during which the employee
remains on continual duty and is responsible for assigned duties.
3.13 STRIKE: Concerted action in failing to report for duty, the willful absence
from one' s position, the stopage of work, slow-down, or abstinence in whole
or in part from the full, faithful and proper performance of the duties of
employment for the purposes of inducing, influencing or coercing a change in
the conditions or compensation or the rights, privileges or obligations of
employment.
ARTICLE IV. EMPLOYER SECURITY
The union agrees that during the life of this Agreement that the union will not
cause, encourage, participate in or support any strike, slow-down or other
interruption of or interference with, the normal functions of the Employer.
ARTICLE IV. EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage
all manpower, facilities and equipment; to establish functions and
programs; to set and amend budgets; to determine the utilization of
technology; to establish and modify the organizational structive; to
select, direct and determine the number of personnel; to establish work
schedules and to preform any inherent managerial function not specifically
limited by this Agreement.
5.2 Any term and condition of employment not specifically estabished or modified
by this Agreement shall remain solely within the discretion of the Employer
to modify, establish or eliminate.
ARTICLE VI. UNION SECURITY
6.1 The Employer shall deduct from the wages of Employees who authorized such a
deduction, in writing, an amount necessary to cover monthly Union dues.
Such monies shall be submitted as directed by the Union.
6.2 The Union may designate employees from the bargaining unit to act as a
steward and an alternate and shall inform the Employer, in writing, of such
choice and changes in the position of steward and/or alternate.
6.3 The Employer shall make space available on the employee bulletin board for
posting Union notices(s) and announcements(s) .
6.4 The union agrees to idemnify and hold the Employer harmless against any and
all claims, suits, orders, judgments brought or issued against the Employer
as a result of any action taken or not taken by the Employer under the
provisions of this Article.
ARTICLE VII. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE
-2-
7 .1 Definition of a Grievance. A grievance is defined as a dispute or
�J.sagreement as to the interpretation or application of the specific terms
and conditions of this agreement.
7.2 Union Representatives. The Employer will recognize Representatives
designated by the Union as the grievance representatives of the bargaining
unit having the duties and responsibilities established by this Article.
The Union shall notify the Employer, in writing, of the names of such Union
Representatives and of their successors when so designated, as provided by
Section 6.2 of this Agreement.
7.3 Processing of a Grievance. It is recognized and accepted by the Union and
the Employer that the processing of grievances as hereinafter provided, is
limited by the job duties and responsibilities of the employees and shall
therefore be accomplished during normal working hours only when consistent
with such employee duties and responsibilities. The aggrieved employee and
a Union representative shall be allowed a reasonable amount of time without
loss in pay when a grievance is investigated and presented to the Employer
during normal working hours provided that the employee and the Union
representative have notified and received the approval of the designated
supervisor, who has determined that such absence is reasonable and would not
be detrimental to the work programs of the Employer.
7.4 Procedure. Grievances, as defined by Section 7.1, shall be resolved in
conformance with the following procedure:
Step 1. An employee claiming a violation concerning the interpretation or
application of this Agreement shall, within twenty-one (21) calendar days
after such alleged violation has occurred, present such grievance to the
employee's supervisor as designated by the Employer. The Employer-
designated representative will discuss and give an answer to such Step 1
grievance within ten (10) calendar days atter receipt. A grievance not
resolved in Step 1 and appealed by Step 2 shall be placed in writing, setting
forth the nature of the grievance, the facts on which it is based, the
provision or provisions of the Agreement allegedly violated, the remedy
requested and shall be appealed to Step 2 within ten (10) calendar days after
the Employer-designated representative's final answer in Step 1. Any
grievance not appealed in writing to Step 2 by the Union, within ten (10)
calendar days shall be considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union
and discussed with the Employer-designated Step 2 representative. The
Employer-designated representative shall give the Union the Employer's Step
2 answer in writing within ten (10) calendar days after receipt of such Step
grievance. A grievance not resolved in Step 2 may be appealed to Step 3
within ten (10) calendar days following the Employer-designated
representative's final Step 2 answer. Any grievance not appealed in
writing to Step 3 by the Union within ten (10) calendar days following the
Employer-designated representative's final Step 2 answer. Any grievance
not appealed in writing to Step 3 by the Union within ten (10) calendar days
shall be considered waived.
Step 3 . If appealed, the written grievance shall be presented by the Union
and discussed with the Employer-designated Step 3 representative. The
Employer-designated representative shall give the Union the Employer' s
answer in writing within ten (10) calendar days after receipt of such Step 3
grievance. A grievance not resolved in Step 3 may be appealed to Step 4
within ten (10) calendar days following the Employer-designated
representative' s final answer in Step 3. Any grievance not appealed in
-3-
writing to Step 4 by the Union within ten (10) calendar days shall be
considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union
shall be submitted to arbitration, subject to the provisions of the Public
Employment Labor Relations Act of 1971, as amended. The selection of an
arbitrator shall be made in accordance with the 'Rules Governing the
Arbitration of Grievances ' , as established by the Public Employment
Relations Board.
7.5 Arbitrator 's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore,
add to or subtract from, the terms and conditions of this Agreement. The
arbitrator shall consider and decide only the specific issues) submitted in
writing by the Employer and the Union and shall have no authority to make a
decision on any other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of
laws, rules or regulations having the force and effect of law. The
Arbitrator's decision shall be submitted in writing within thirty (30) days
following close of the hearing or the submission of briefs by the parties,
whichever be later, unless the parties agree to an extension. The decision
shall be binding on both the Employer and the Union and shall be based solely
on the arbitrator's interpretation of application of the express terms of
this Agreement and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings
shall be borne equally by the Employer and the Union, providing that each
party shall be responsible for compensating its own representatives and
witnesses. If either party desires a verbatim record of the proceedings, it
may cause such a record to be made, providing it pays for the record. If both
parties desire a verbatim record of the proceedings, the cost shall be shared
equally.
7.6 Waiver. If a grievance is not presented within the time limits set forth
above, it shall be considered 'waived' . If a grievance is not appealed to
the next step within the specified time limit or any agreed extension
thereof, it shall be considered settled on the basis of the Employer' s last
answer. If the Employer does not answer a grievance or an appeal thereof,
within the specified time limits, the Union may elect to treat the grievance
as denied at that step and immediately appeal the grievance to the next step.
The time limit in each step may be extended by mutual written agreement of the
Employer and the Union, in each step.
7.7 Choice of Remedy. If, as a result of the written Employer response in Step
3, the grievance remains unresolved and if the grievance involves the
suspension, demotion, or discharge of an employee who has completed the
required probationary period, the grievance may be appealed to either Step 4
or Article VII or a procedure such as: Civil Service, Veteran' s Preference
or Fair Employment. If appealed to any procedure other than Step 4 or
Article VII, the grievance is not subject to the arbitration procedure as
provided in Step 4 of Article VII.
The aggrieved employee shall indicate in writing which procedure is to be
utililized, Step 4 of Article VII or another appeal procedure, and signs a
statement to the effect that the choice of any other hearing precludes the
aggrieved employee from making a subsequent appeal through Step 4 of Article
VII.
-4-
ARTICLE VIII. SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota
and the City of Shakopee. In the event any provision of this Agreement shall be held
to be contrary to law by a court of competent jurisdiction f rom whose final judgment
or decree no appeal has been taken within the time provided, such provisions shall be
voided. All other provisions of this Agreement shall continue in full force and
effect. The voided provision may be re-negotiated at the written request of either
party.
ARTICLE IX. SENIORITY
9.1 Seniority shall be determined by the employee's length of continuous
employment with the Police Department and posted in an appropriate location.
Seniority rosters may be maintained by the Chief on the basis of time in grade
and time within specific classifications.
9.2 During the probationary period a newly hired or re-hired employee may be
discharged at the sole discretion of the Employer. During the probationary
period a promoted or reassigned employee may be replaced in his previous
position at the sole discretion of the Employer.
9.3 A reduction of work force will be accomplished on the basis of seniority.
Employees shall be recalled from layoff on the basis of seniority. An
employee on layoff shall have an opportunity to return to work within two (2)
years of the time of his layoff before any new employee is hired.
9.4 Senior employees will be given preference with regard to transfer, job
classification assignments and promotions when the job relevant
qualifications of employees are equal.
9 .5 Senior qualified employees shall be given shift assignment preference after
eighteen (18) months of continuous full-time employment.
9.6 One continuous vacation period shall be selected on the basis of seniority
until March 15th of each year.
ARTICLE X. DISCIPLINE
10.1 The Employer will discipline employees for just cause only. Discipline
will be in one or more of the following forms:
a) oral reprimand;
b) written reprimand;
c) suspension;
d) demotion; or
e) discharge
10.2 Suspensions, demotions and discharges will be in written form.
10.3 Written reprimands, notices of suspension and notices of discharge which are
to become part of an employee's personnel file shall be read and acknowledged
by signature of the employee. Employees and the Union will receive a copy of
such reprimands and/or notices.
-5-
10.4 Employees may examine their own individual personnel tiles at reasonable
times under the direct supervision of the Employer.
10.5 Discharges will be preceded by a five (5) day suspension, without pay.
10.6 Employees will not be questioned concerning an investigation of
disciplinary action unless the employee has been given an opportunity to
have a Union representative present at such questioning.
10.7 Grievances relating to this Article shall be initiated by the Union in Step 3
of the Grievance Procedure, under Article VIZ.
ARTICLE XI. CONSTITUTIONAL PROTECTION
Employees shall have the rights granted to all citizens by the United States and
Minnesota State Constitutions.
ARTICLE XII. WORK SCHEDULE
12.1 The normal work year is two thousand and eighty hours (2080) to be accounted
for by each employee through:
a) hours worked on assigned shifts;
b) holidays;
c) assigned training;
d) authorized leave time.
12.2 Holidays and authorized leave time is to be calculated on the basis of the
actual length of time of the assigned shifts.
12.3 Nothing contained in this or any other article shall be interpreted to be a
guarantee of a minimum or maximum number of hours the Employer may assign
employees.
ARTICLE XIII. OVERTIME
13.1 Employees will be compensated at one and one-half (1-1/2) times the
employee's regular base pay rate for hours worked in exess of the employee's
regularly scheduled shift. Changes of shifts do not qualify an employee for
overtime under this Article.
13.2 Overtime will be distributed as equally as practicable.
13 .3 Overtime refused by employees will, for record purposes under Article 13.2,
be considered as unpaid overtime worked.
13 .4 For the purpose of computing overtime compensation, overtime hours worked
shall not be pyramided, compounded or paid twice for the same hours worked.
13 .5 Overtime will be calculated to the nearest fifteen (15) minutes.
13.6 Employees have the obligation to work overtime or call backs if requested by
the Employer, unless unusual circumstances prevent the employee from so
working.
ARTICLE XIV. COURT TIME
An employee who is required to appear in Court during his scheduled off-duty time
shall receive a minimum of two (2) hours pay at one and one-half (1-1/2) times the
-6-
employee's base pay rate. An extension or early report to a regularly scheduled
shift for Court appearance does not qualify the employee for the two (2) hour
minimum.
ARTICLE XV. CALL BACK TIME
An employee who is called to duty during his scheduled off-duty time shall receive a
minimum of two (2) hours pay at one and one-half times the employee's base pay rate.
An extension or early report to a regularly scheduled shift for duty does not qualify
the employee for the two (2) hour minimum.
ARTICLE XVI. WORKING OUT OF CLASSIFICATION
Employees assigned by the Employer to assume the full responsibilities and
authority of a higher job classification shall receive the salary schedule of the
higher classification for the duration of the assignment.
ARTICLE XVII. INSURANCE
Effective January 1, 1986 the Employer shall contribute up to two hundred sixteen
dollars and eighty-two cents ($216.82) per month per employee toward health, life
and long-term disability insurance. Effective January 1, 1987 the Employer shall
contribute up to two hundred twenty-six dollars and eighty-two cents ($226 .82)
toward health, life and long-term disability insurance.
ARTICLE XVIII. STANDBY PAY
Employees required by the Employer to standby shall be paid for such standby time at
the rate of one hours' pay for each hour on standby.
ARTICLE XIX. UNIFORMS
Employees will be paid a uniform allowance during January of each year. This
allowance will be four hundred twenty-five dollars ($425.00) cash, for calendar
year 1986 and four hundred fifty dollars ($450.00) cash, for calendar year 1987.
ARTICLE XX. LONGEVITY
Effective January 1 , 1986 the following Longevity Pay Plan will be in effect:
At the start of the fifth (5th) year of service, an employee shall receive one
hundred one dollars and nine cents ($101.09) per month additional.
At the start of the eighth (8th) year of service, an employee shall receive one
hundred twenty-five dollars and twenty-eight cents ($125.28) per month additional.
At the start of the eleventh (11th) year of service, an employee shall receive one
hundred forty-nine dollars and forty-five cents ($149.45) per month additional.
At the start of the fifteenth (15th) year of service, an employee shall receive one
hundred seventy-five dollars and eighty-two cents ($175.82) per month additional.
Effective January 1,_ 1987 the following Longevity Pay Plan will be in effect:
At the start of the fifth (5th) year of service, an employee shall receive one
hundred five dollars and sixty-four cents ($105 .64) per month additional.
At the start of the eighth (8th) year of service, an employee shall receive one
hundred thirty dollars and ninety-two cents ($130.92) per month additional.
-7-
At the start of the eleventh (11th) year of service, an employee shall receive one
hundred fifty-six dollars and eighteen cents ($156.18) per month additional.
At the start of the fifteenth (15th) year of service, an employee shall receive one
hundred eighty-three dollars and seventy-three cents ($183 .73) per month
additional.
ARTICLE XXI. HOLIDAYS
21 .1 All permanent employees and full-time probationary employees shall be
eligible for eighty-eight hours of holiday pay (11 paid holidays) .
21.2 Any employee required to work on any of the eleven (11) paid holidays shall
receive an additional one-half (1/2) times his/her base pay rate in
additional to the regular holiday time otf.
21 .3 The Employer may, at his option, buy back from any employee so requesting in
writing by November lst of each calendar year any holiday time off earned but
not used by the employee by December 31st of any calendar year.
ARTICLE XXII. VACATIONS
22.1 Employees shall earn vacation as follows:
0 - 5 years of service 80 hours per year
6 - 10 years of service 120 hours per year
Over 10 years of service 8 additional hours per
year not to exceed 160 hours
22.2 No more than the amount of vacation leave earned in a calendar year can be
carried beyond December 31st into a new calendar year, except as permited by
the City Administrator. An employee who is separated for any reason shall
be paid for any accumulated vacation leave, provided however, that should an
employee resign without given two (2) weeks written notice and except for
reasons of ill health, he/she shall forfeit his right to accumulated
vacation.
ARTICLE XXIII. SICK LEAVE
An employee shall accumulate sick leave at the rate of one day (eight hours) per
month of service to amaximum of nine hundred sixty (960) hours. After nine hundred
sixty (960) hours is reached, one day (8 hours) of sick leave per month shall
accumulate to a sick leave bank. Any employee absent from work for fifteen (15)
consecutive calendar days shall have said sick leave deducted from the sick leave
bank until such time as the sick leave bank is exhausted before deductions are made
from regular accumulated sick leave.
ARTCLE XXIV - BEREAVEMENT LEAVE
Employees may receive three (3) days of bereavement pay for the death of members of
immediate family which shall be charged to sick leave. Funeral leave benefits for
the deaths of individuals other than members of the immediate family shall be
charged to vacation time.
ARTICLE XXV. SEVERANCE PAY
24.1 Through December 31, 1986 any employee who is separated from his/her
position by retirement, discharge, death or resignation shall receive
severance pay of thirty-three and one-third percent (33 1/3%) of a maximum of
nine hundred sixty (960) hours of accumulated regular sick leave calculated
-8-
f
on the basis of his/her current wage scale. Effective January 1, 1987 any
employee who is separated from his/her position by retirement, discharge or
resignation shall receive severance pay of forty-five percent (45%) of a
maximum of nine hundred sixty (960) hours of accumulated regular sick leave
calculated on the basis of his/her current wage scale. Should any employee
resign without giving two (2) weeks written notice, except for reasons of ill
health, shall forfeit his/her right to all accumulated leave.
24.2 Employees hired after January 1 , 1981 will be entitled to severance pay after
five (5) years of service.
ARTICLE XXVI. INJURY ON DUTY
25.1 Employees injured while on duty, through no fault of the employee, shall be
paid the difference between the employee' s regular rate of pay and worker's
compensation benefits for a period not to exceed seventy-five (75) working
days, in accordance with guidelines set forth in M.S. 176.021, Subd. 5,
beginning with the sixth (6th) working day of such injury. Such time shall
not be charged against the employee' s sick leave, vacation or other
accumulated benefits.
ARTICLE XXVII. WAIVER
27.1 Any and all prior agreements, resolutions, practices, rules and regulations
regarding terms and conditions of employment, to the extent inconsistent
with the provisions of this Agreement, are hereby superceded.
27.2 The parties mutually acknowledge that during the negotiations which
resulted in this Agreement, each had the unlimited right and opportunity to
make demands and proposals with respect to any term or condition of
employment not removed by law from bargaining. All agreements and
understandings arrived at by the parties are set forth in writing in this
Agreement for the stipulated duration of this Agreement. The Employer and
the Union each voluntarily and unqualifiedly waives the right to meet and
negotiate, regarding any and all terms and conditions of employment referred
to or covered in this Agreement or with respect to any term or condition of
employment not specifically referred to or covered by this Agreement, even
though such terms or conditions may not have been within the knowledge or
contemplation of either or both of the parties at the time this Agreement was
negotiated or executed.
ARTICLE XXVIII. DURATION
This Agreement shall be of fective as of the f irst (lst) day of January 1986 and shall
remain in full force and effect until the thirty-first (31st) day of December 1987.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this
day of 19
FOR THE CITY OF SHAKOPEE FOR TEAMSTERS LOCAL NO. 320
Mayor Union Steward
City Administrator Local 320 Representative
City Clerk
-9-
APPENDIX A - WAGES
A.1 Effective January 1, 1986 the Police Officer Salary Schedule shall be as
follows:
After 36 months $2,518.59 per month
After 24 months (90% of Top Patrol rate) . $2,266.73 per month
After 12 months (80% of Top Patrol rate) . $2,014.87 per month
Start . . . . . (75% of Top Patrol rate) . $1 ,888.94 per month
A.2 Effective January 1, 1987 the Police Officer Salary Schedule shall be as
follows:
After 36 months $2,631.93 per month
After 24 months (90% of Top Patrol rate) . . $2,368.74 per month
After 12 months (80% of Top Patrol rate) . . $2,105.54 per month
Start . . . . . (75& of Top Patrol rate) . . $1 ,973 .95 per month
A.3 Effective January 1, 1986 and for the duration of this Agreement, the Employer
agrees to pay one hundred dollars ($100.00) per month shift differential to any
employee appointed or assigned by the Employer to act as an
Investigator/Detective.
�10-
Memo To: John K. Anderson, City Administrator
From: Gregg Voxland, Finance Director
Re: T.I.F. vs Taxes Comparison
Date: March 19, 1986
Attached is the information you requested on the impact of tax increment on the
City's mill rate. The assumptions used in developing the schedules are listed
below.
Schedule A The first section of Schedule A is the present
status. The second section is without the loss of
assessed value to T.I.F. The third section builds on
the second by putting T.I.F. project costs on the
City tax levy.
Schedule B This is a schedule of construction costs that would
have been placed on the tax roll without T.I.F.
Schedule C This is the conversion of construction costs in
schedule B into annual debt service levies that are
used in Schedule A.
Assumptions
1. Physical construction unchanged except as noted below.
2. Interest rates as shown on printout.
3 . Timing of events unchanged.
4. Downtown planning paid by General Fund taxes.
5. Downtown construction paid by post 85 taxes and special assessments.
6. K-Mart Debt Service reduced for other funding sources as noted on
printout.
7. City did not levy in advance of bond issue for K-Mart and Track
offsite.
8. County Road 83 paid for by County Tax Levy - not a CSAR road.
9. No change in effect of homestead credit.
10. Bonds are 15-year issue.
11. Shenandoah Drive 25% more assessed.
12. Valley Park Drive & 12th - no more could be assessed.
13 . No special assessments deferred.
14. Bond issues would have gotten needed approvals.
' 15. Capitalized interest adjusted for delay in receiving increments/tax
levy.
16. Mill rate change is prorational to change in assessed value & tax levy.
The affect on County taxes for the two CR 83 widening projects would be about
1.432 mills for a single year levy or about .167 mills over 15 years.
March 12, 1986
City of Shakopee
Tax Increment and Mill Rate
Present Circumstances
NET TAX
FISCAL INCREMENT CITY
YEAR ASSESSED DISPARITIES AMOUNT TAXABLE City MILL
VALUE (LOSS) (LOSS) VALUE Levy RATE
_________________________________________________________________________________________________
76/77 45,980,488 (5,992,118) 0 39,988,370 537,979 20.180
77/78 48,409,271 (6,729,407) 0 41,679,864 789,888 20.470
78179 53,577,360 (7,242,957) 0 46,334,403 839,472 17.076
79/80 59,618,887 (7,935,961) 0 51,682,926 782,618 18.323
80/81 76,816,153 (8,364,698) 0 68,451,455 926,616 15.631
81/82 87,284,602 (11,100,359) (2,229,054) 73,955,189 1,059,006 19.145
82/83 89,424,033 (12,650,525) (7,706,378) 69,067,130 1,277,373 18.770
83/84 96,443,444 (6,827,279) (7,677,125) 81,939,040 1,268,043 17.465
84/85 91,336,579 (9,807,378) (7,559,129) 73,970,072 1,407,043 18.190
85/86 $107,300,152 ($11,675,265) ($8,914,900) $86,709,987 1,489,535 17.426
Same Levy With No loss of Captured Tax Increment Assessed Value
NET TAX Eat.
FISCAL INCREMENT CITY
YEAR ASSESSED DISPARITIES AMOUNT TAXABLE City MILL
VALUE (LOSS) (LOSS) VALUE Levy RATE
________________________________________________________________________________________________
76/77 45,980,488 (5,992,118) 0 39,988,370 537,979 20.180
77178 48,409,271 (6,729,407) 0 41,679,864 789,888 20.470
78/79 53,577,360 (7,242,957) 0 46,334,403 839,472 17.076
79/80 59,618,887 (7,935,961) 0 51,682,926 782,618 18.323
80/81 76,816,153 (8,364,698) 0 68,451,455 926,616 15.631
81/82 87,284,602 (11,100,359) 0 76,184,243 1,059,006 18.568
82/83 89,424,033 (12,650,525) 0 76,773,508 1,277,373 16.676
83/84 96,443,444 (6,827,279) 0 89,616,165 1,268,043 15.829
84/85 91,336,579 (9,807,378) 0 81,529,201 1,407,043 16.331
85/86 $107,300,152 ($11,675,265) 0 95,624,887 1,489,535 15.634
No Loss of Assessed Value to Tax Increment and Levy Increased to Pay for Project Costs Not Othervise Fundable
NET TAX Eat. Add'l Est.
FISCAL INCREMENT Additional CITY Increment Total
YEAR ASSESSED DISPARITIES AMOUNT TAXABLE City Increment MILL MILL MILL
VALUE (LOSS) (LOSS) VALUE Levy Levy RATE RATE RATE
__________________________________________________________________________________________________________________________________
76/77 45,980,488 (5,992,118) 039,988,370 537,979 20.180 20.180
77178 48,409,271 (6,729,407) 0 41,679,864 789,888 20.470 20.470
78/79 53,577,360 (7,242,957) 0 46,334,403 839,472 17.076 17.076
79/80 59,618,887 (7,935,961) 0 51,682,926 782,618 18.323 18.323
80/81 76,816,153 (8,364,698) 0 68,451,455 926,616 251,492 15.631 4.242 19.873
81/82 87,284,602 (11,100,359) 0 76,184,243 1,059,006 251,492 18.568 4.410 22.978
82183 89,424,033 (12,650,525) 0 76,773,508 1,277,373 251,492 16.676 3.283 19.959
83/84 96,443,444 (6,827,279) 0 89,616,165 1,268,043 251,492 15.829 3.139 18.968
84/85 91,336,579 (9,807,378) 0 81,529,201 1,407,043 389,163 16.331 4.517 20.848
85/86 $107,300,152 ($11,675,265) 0 95,624,887 1,489,535 852,613 15.634 8.949 24.583
A
Ick
City of Shakopee Tax Increment > Property Tax Review Print Date 20-Mar-86
Project Costs
------------
Water Water Water Kmart Track Track Track Track Track Track Track Kmart Hirt- Hirlse Hirise
Well Tank Main CR 83 CR 83 V.P. L 12th 4th Ave Shenandoah Hyw 101 .RR Crossing Onsite Onsite Site Waterline "Roads" Total
__________________________________________________________________________________________________________________________________________________________________________________________
Orginal cost est. 250,000 1,100,000 354,000 200,000 1,820,000 3,724,000
" X 6.71% 29.54X 9.51% 5.37% 48.87X 1.00
Cost of Issuance 3,357 14,769 4,753 2,685 24,436 50,000
Capitalized Interest 6,713 29,538 9,506 5,371 48,872 100,000
Adj. Cap. Interest 13,238 58,249 18,746 10,591 96,376 197,200
__________________________________________________________________________________________________________________________________________________________________________________________
Subtotal 273,308 1,202,556 387,005 218,647 1,989,684 4,071,200
__________________________________________________________________________________________________________________________________________________________________________________________
Orginal cost est. 243,180 1,019,250 225,540 377,325 493,920 391,000 2,750,215
" % 8.842 37.061 8.20% 13.722 17.96% 14.22% 1.00
Cost of Issuance - 3,195 13,392 2,963 4,958 6,490 5,137
36,135
Capitalized Interest 3,618 14,324 3,170 5,303 6,941 5,495
38,650
Adj. Cap. Interest 4,421 18,530 4,100 6,860 8,980 7,109 50,000
__________________________________________________________________________________________________________________________________________________________________________________________
Subtotal 254,214 1,065,496 235,773 394,445 516,331 408,741 2,875,000
__________________________________________________________________________________________________________________________________________________________________________________ _
Orglnal cost est. 3,300,000
" % 3,300,000
Cost of Issuance 1'00 1.00
83,646 83,666
Capitalized Interest 766,355 766,355
Discount 126,000
126,000
Ajd. Above Costs
(555,000) (555,000)
__________________________________________________________________________________________________________________________________________________________________________________________
Subtotal
3,721,001 3,721,001
__________________________________________________________________________________________________________________________________________________________________________________________
Orginal cost est. 105,000 100,000 111,000 .316,000
" % 33.232 31.652 35.13%
Cost of Issuance 5,649 5,380 5,972 17,000
Capitalized Interest 16,614 15,823 17,563 50,000
Discount 1,994 1,899 2,108 6,000
Ajd. Cap. Interest (8,639) (8,228) (9,133) (26,000)
__________________________________________________________________________________________________________________________________________________________________________________________
Subtotal 120,617 114,873 127,509 363,000
__________________________________________________________________________________________________________________________________________________________________________________________
Subtotal 273,308 1,202,556 387,005 218,647 254,214 1,065,496 235,773 394,445 516,331 408,741 3,721,001 1,989,684 120,617 114,873 127,509 11,030,201
Less other financing sources
----------------------------
Interest Earnings 0
County Project 218,647 254,214
472,861
Special Assessed 656,475 303,750
960,225
State Aid 235,773
235,773
Federal Aids
392,411 392,411
S.A I Water Revenue 273,308 1,202,556 387,005 114,873 1,977,742
Sale of Property 20,000 20,000
Total $0 $0 ($0) ($O) ($0) $409,021 $0 $90,695 $123,919 $408,741 $3,721,00$1,989,684 $100,617 $0 $127,509 $6,971,189
Private onsite improvements are included here because the increased assessed value that resulted from the projects is included in the City's total aassessed value.
If these improvements were eliminated, the total assessed value should be reduced by the assessed value of these projects.
:
� l
City of Shakopee Tax Increment > Property Tax Review Print Date 20-Mar-86
Water Water Water Kmart Track Track Track Track Track Track Track Smart Hirt.. Birt.. Hirt..
Well Tank Main CR 83 CR 83 V.P. l 12th 4th Ave Shenandoah Ryv 101 RR Crossing Onsite Onsite Site Waterline "Road." Total
__________________________________________________________________________________________________________________________________________________________________________________________
Bonding needed $0 $0 ($0) ($0) ($0) $409,021 $0 $90,695 $123,919 $408,741 $3,721,001 $1,989,684 $100,617 $0 $127,509 $6,971,169
Interest Rate 6.75% 6.75% 6.75% 6.75% 9.40% 9.40% 9.40% 9.40% 9.40% 9.40% 8.25% 6.75% 6.65% 6.65% 6.65%
Bond Term 15 15 15 15 15 15 15 15 15 15 15 15 35 15 15
Annual Debi Service
Stara Year 1980/81
0ff3ita 0 0 (0) (0) 0 14,377 14,377
Onsite 225,771 11,344 237,115
Start Year 1984/85
Offsite (0) 54,544 0 12,095 16,525 54,507 137,671
Onsite
Start Year 1985/86 0
Off.ite
0
Onsite
863,450 463,450
NN+NNN+N+N+NNNNNNi-F++++N++NNNN+I-F...+N+N+++++F++H+++i+++1-F+t++* }+i{4{.....+++++i+++++N++++
Bond Issue Size
Kmart1,989,684
High is. 228,127
Track Offsite 1,032,377
Track 3,721,001
1985 Annual Reports
Building Department 1-4
City Clerk 5-8
Community Services 9-19
Engineering Department 20-24
Finance Department 25-27
Fire Department 28-32
Public Works Department 33-39
Community Development Dept. 40-58
Police Department 59-73
t
BUILDING DEPARTMENT
YEAR END REPORT
Building Activities Building Insp . , plumbing , heating,
electrical insp. , plan check and
code enforcement .
Employees Building Official - LeRoy Houser
Secretary - Cora Hullander
2 time Insp. - LeRoy Heitz
Activity Report
BUILDING DEPARTMENT ACTIVITY REPORT
1 - 1985
TOTAL FEES COLLECTED
*Dept . Cosh Percent
1980 $107 ,702 . 30 $ 48 324. 00 44. 8
1981 98 ,965 . 90 59 ,313 . 00 59 . 9
1982 77 ,767 . 60 65 ,537 .00 84. 2
1983 79 ,440. 50 63 ,519 . 00 79 . 9
1984 244 , 960.00 114,000 . 00 46 . 5
1985 2083785 . 34 104, 913 . 00 50 . 2
10" of dept. costs are non-building related activities , ie.
adm. , legal, Hirise, govt. bldgs . etc.
INCOME BREAKDOWN BY DIVISION
Electric
m.
Total Income Less Pd. To Roy Baker Net City
1980 $11 ,702. 94 $ 9 ,362. 35 $2 ,340 . 59
1981 7 ,556 .75 6 ,045 .40 15511 . 35
1982 7 ,089 .59 5 ,671. 67 1 ,417 . 92
1983 6 ,804. 00 5 ,443 . 20 1 ,360 . 80
1984 13 ,173 .50 10,538 . 80 2, 634. 70
1985 17 ,612 . 25 14,089 . 80 3 ,522 .45
Plumbing and Heating
1980 $36 ,506 .06
1981 15 ,382 . 51
1982 27 ,366 . 78
1983 21 ,857 . 19
1984 78 ,654. 81
1985 58 ,359 . 59
-1-
Building
1980 $ 68 , 856 . 27
1981 82 ,072 . 13
1982 48 ,682 . 92
�- 1983 56 ,222 . 53
1984 163 , 671 . 20
1985 1325813 . 50
PERMIT BREAKDOWN - NO. UNITS , NO. INSPS. & VALUATION
Single Family & Mtpls . No. Insps . Valuation
1980 142 852 $ 5 ,244 ,678
1981 75 450 357675600
1982 60 360 2 , 539 , 810
1983 86 516 4 ,592 , 837
1984 76 456 4 , 543 ,541
1985 91 637 5 ,295 ,991
Comm. & Ind. Valuation
1980 39 $27 ,079 ,790
1981 13 5 ,040,000
1982 11 33216 ,850
1983 10 3 ,198,086
1984 27 20,959 ,812
1985 63 16 ,995,934
Surcharge Refund Projection $ 5 ,000.00
Permit fees after expenses 103 . 871 .43
Total profit to City from Bldg. Dept. $108,871.43
Misc. Activities Congregate Dining Chariman,
Public bldg. maintenance manager,
construction coordinator for City
projects , housing code violation
complaints , assist Zoning Dept. ,
Engineering Dept. and Administra-
tion.
Special Projects : Waterslide &
Memorial Park Footbridge
-2-
o t
BUILDING DEPT. REVENUE & �XP`hS=
0
L7
N
I
I
I
O 1
N
i
I
1
I
O �
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- 1
. I
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O I
O
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1978 1978 1977 1978 1.979 1980 1981 1982 1983 1984 1988 -
- 1.
1 =
KEY: --^vim.- -L.CT. RE V. -�-C
BLDG.
- - - B LD G.
PLBG. & HTG. PLBG. & H T G.
-3-
BUILDING PERMITS
0
0 r--
T
O
� r
i \
O ;
N
T
� � 1
0
o
M -- - - J
O \ �
0
O
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1976 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985
- - - - SINGLE & MULTI FAMILY
- COMM. & IND.
VALUATION
O,
u
o -
O
N
O
N
lid -
T
O
r
1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1986
- - - - SINGLE & MULTI FAMILY
COMM. & IND.
-4-
City Clerk's Department
Year End Report 1985
City Clerk Division: Activities involve statutory clerk's responsibilities (except
financial) including recording keeping, publications, conducting
elections, licensing, preparation and monitoring of developers
agreements, vacation of right-of-way, agenda preparation
and follow-up.
Employees: Position Name
City Clerk Judith S. Cox
1/2 Secretary Jeanette Shaner
Activities: 1981 1982 1983 1984 1985
1) Ordinances Adopted 28 30 27 18 28
t 2) Resolutions Adopted 190 138 106 157 142
3) Regular Council
Meetings 40 35 39 40 32
4) Special Council
Meetings 4 4 2 6 10
5) Election Voter
Turn Out* 2154C 2051P 1008C 640P 517C
4404G 5087G 763SP
6) Industrial/Commercial 3 4 0 2 3
Revenue Bonds $2,105,000 3,985,000 90,515,000 5,650,000
7) Developers Agreement'' 4 2 0 3 3
A-3 A-2 A-3 A-3
B-1 B-0 B-0 B-0
8) Individual Municipal
Parking Lot Permits 22 25 31 16 22
9) Liquor Licenses -
Revenue $32,965 35,926 42,404 43,923 49,212
a) On Sale 7 7 9 9 8
Transfers 2 1 1 0 0
b) Club 3 3 3 3 3
c) Sunday 6 7 9 10 10
d) Off Sale 7 8 8 8 9
Transfers 0 0 0 0 1
-5-
1981 1982 1983 1984 1985
�-- 10)Beer Licenses -
Revenue $3,530 5,353 6,137 3,927 4,010
a) On Sale 10 11 11 8 10
Transfers 0 1 3 0 0
b) Off Sale 12 12 10 11 10
Transfers 0 1 1 0 0
c) Temporary 2 1 1 4 0
11)Pool Table Licenses 6 6 6 4 3
12)Taxicab Licenses 0 0 0 2 3
13)Cigarette Licenses 42 45 47 49 50
14)Dog Licenses 59 70 41 50 29
15)Population 10,160 10,230 10,780 10,830 10,970
P-Primary, G-General, C-City, SP-Special
A-Plan A - Developer installs improvements
B-Plan B - City installs improvements and assesses cost
-6-
1976 - 1985" VOTER T111I11 OUT
CITY, PRTMARY, GINIRA1, EI.ECTTONS
CITY OF SIIAI(OPI?I-:
c4
O
In
v
to CSI O
000 In V
CD to
(Y) lU
to 00
to L-- m
C)O0 m v r I H Co
(v In u)
CA �I U In [�
cel M
1
to [�
0) rl
20000 C\,
I -1 CD
O
O
(Y) ,._l V
l..
VOTE'liS 1976 197`I 1978 191/9 1 980 1981 1 982 1983 1984 1.985
P G C P G C P G C P G C P (; C S
It l' T R E. I It E I It E I It I? I P
T N T f 11 'I' I N 7' I N 'I' :I N T E
ht E Y m I Y M E Y M E Y M E Y C
A R A li A R A R A 11 I
It A Ii A It A Ii A Ii A A
Y 1. Y I, Y I. Y I, Y I., L
1
5 Year Liquc.- License Revenues
City of Shakopee
550,000
48, 000
46, 000
44,000
42, 000
40,000. . .. .
38, 000
36, 000 - -- -- ----
34,000. -- - - - -- ----- --- -- --- ----
—X2,000.__
—30,000 -------_- ----=----- --...__ .
•-- - ---•- 1981------ 1982 -1963 1984 1985 -- _ .. --
- - e _-----_ - - - --- -5_Yea_^_Beer-License-Revenues---- - ----_
- ------- - City of Shakopee
-$6_,..500 --• :�; - -: - -•------ - -
61000-
5,750
;000-6,750 :-- -- - .------- --
5,500. -
5,250. - - --- _ -__ ... . . . . .. . . . .
=--------
-.4,750 -- - - - -- -- -- --------- --- -
- 4, 500-_.___--_ _. ._..-•-- ----
---4,
-._ 4,000--_. . __ .. ._. .. : _ . ... . _. .. - - ---• ------- -- -
._. 3,750-- ------ -- • -- ----
-- --- - -- - --- - —- -- --
--- 3,500.-- - --------- - - ------ - --------- - --- -
-----3,.250------ -------.. - -- --.. ..--- - ---- - - - ------- --- --•----
___sy -
.
-8-
��yr,�'lig:ry.,�'..":.,`�M},�;�:�i,�.4•��.:..
I
Shakopee Community Services is the Joint Venture parented by Shakopee
School District #720 and the City of Shakopee. This agency was brought to life
in 1954 and has been a fulltime department since 1957.
Departmental offices are located on the picturesque Minnesota River at 129
Levee Drive. Hours are weekdays from 8:00 a.m. to 5:00 p.m. A staff of four
operate out of this facility which is owned by the City of Shakopee. Program concerns
deal with the administration of recreation, parks, adult education, community
education, and some social service activities. This Department functions as the
Community Education arm of School District #720 and coordinates the usage of park
facilities for the City of Shakopee.
Shakopee Community Services administers programs throughout all seasons of
the year with most activities located on either school or city property. Some
activities, because of their special nature, take place on private domain.
Shakopee Community Services attempts to serve as a catalyst to encourage other
groups and bodies to make things happen in the community which adds to Shakopee's
quality of life.
Community Services Staff
George Muenchow, Director
Mark McQuillan, Program Supervisor
Deloris Gorman, Clerk-Secretary
Kathy Lewis, Clerk-Secretary
Community Services Board
City Council Member - Dean Colligan
School Board Member - Janet Wendt
Council Appointee - Nancy Christensen
Council Appointee - Bob Ziegler
School Bd Appointee - Fred Jurewicz
School Bd Appointee - Paulette Rislund
Mavor - Eldon Reinke
-10-
SHAROPM C014�[lN= SERPIMIC
A CTIV= REGISTRATIONS
A CTTV= 1962 196 19& q f'
Adult Education: Minter 459 310 361 289
Spring 200 298 186 258
Fall 355 262 157 205
Archery 24 31 33 24
Baseball: Babe Ruth 93 ?7 62 105
tiidget 97 g4 81 75
Peep Wee 91 91
78 85
Tournament 250 250 600 600
Baskf-tball: Grades 3 & 4 86 99 108
120
Grades 5 & 6 113 111 100 111
Grades 7 & 8 — 76 61 70
liens League 63 47 56 68
~" 3 on 3 League II
21 35 30
Clinic 100 101 87 110
Tou rnam••nt
Broomball: Mena 89288
8� 85 75
Teen 164 170 179 170
Cross Country: Graders 7 & 8 — — 10
14
Elementary Language — -- 38
52
Entertainment Showcase —
` — 70
Famil9 Fun Nights (4) 334 458 596 410
r
Football: Grades 5 & 6 85 90 59 65
Grades 7 & 8 90 78 74 70
Mena 4 on 4 League -- 50 48 75
C7nastica 271 <^39 289 232
Hockey 120 90
94 85
-11-
A G'T7VTTY 1 Q82 1 Q83 1 Q84 1985
Icv Skating Races 75 80 65 32
SkatinP. Outdoor FM !4203 4965 4652
Skate Instructions (Fipurs) 24 26 25 25
Par-ntinr Classes 30 40 40 60
FarAnt.inr Clinics 65 75 PO BO
Pi rni r Kit Aeservat.i ons �,R 57 P1 95
Picnic F-arrvationa 137 106 133 140
S�akopee S�,owcase 2000 2000 2500 2500
Skat" Rollskate Trips 440 370 390 120
Ski-Crnas Country 14 19 18 9
Sid Trip - Teen 140 147 ISO 96
Square Dance Instruction 24 26 24 32
Seuare Dancers 890 905 990 810
Soccer -Sandlot 62 42 31 35
Soccer - Travelinr Team — 22 20 15
Smit hall - Fo*� wee 52 48 50 45
1e3dret R2 91 79 55
Junior 116 102 78 81
Couples 249 205 161 :20
Mena 410 415 476 540
Tournam.-nta 2100 2100 15001500
Womens 336 339 392 420
Sr. Travel Series — — 225 120
Summer Camps 125 130 140 185
Summer Special Events 475 500 S50 650
Ten-Rall 40 65 58 80
Tennis Instruction 52 72 33 40
Track Mee-t — — — 50
Trips 310 360 280 Z40
Voll^vball: 1{er►s 62
83 50 46
-12
AGTI�T7 1962 2 1984 i 92*5
Voll•myball: Wmen 201 205 163 184
Grades 7 & 8 (Girls)— — — 26
Wr"ethnr: Youth .45 48 46 72
Orados '7 & R 30 30 10 15
Total 17,843 16,027 17.373 1F.a2R
NO OF PARTICIPANTS IN ALL SHAKOPE COMMUNITY SERVICES
ACTIVITIES THROUGHOUT THE YEAR
20,000
15,000
10,000
5,000
0
1982 1983 1984 1985
Miscellaneous New Activities
p Planning for the implementation of the Early Childhood—Family Education Program took
place in 1985. Although this is funded through a special levy of the School District,
the program is promoted through Community Education (Shakopee Community Services.)
This program is in full force in 1986. The Grade 7-8 Cross Country Program previously
conducted by Shakopee Schools was absorbed into the S.C.S. Program similar to other
Grade 7-8 athletic activities previously brought into the fold. Elementary Language
Enrichment Classes (German and French) were introduced. Much time is spent working
with Auxiliary Agency groups who operate many of the programmed activities under
Shakopee Community Services Umbrella. Weekly newspaper columns and one half hour
radio shows attempt to keep the community abreast of departmental activities.
-13-
FINANCIAL REPORT
REVENUE
EXPENDITURES
44%
Fees Charges & Fees, Charges &
Supplies
Contributions Contributions Services jSece
42% 22.5%
_
City Of School Salaries (Benefits
ries
City Of School p
Shakopee District Shakopee District & Equipment3. % 3%
#720 #720 Benefits
28% 28'/ 29% 29% 74% 80%
i
1984 1985 1984 1985
Grant-City Of Shakopee $37,465 $40,855 Salaries & Benefits $98,646 $ 109,625
Grant-School District $37,465 $40,855 Supplies & Services $29,579 $ 23, 524
#720
Capital Equipment $ 4,800 $ 3, 155
Fees, Charges & $58,095 $58,495
Contributions
Total $133,025 $140,205
Total $133,025 $ 136,304
l �
Shakopee Community Services schedules
activities at all of these facilities. c
a� a
SHAKOPEE, MINNESOTA E ;,
•r
41 n
PARKS AND FACILITIES —
•r C7 tn Q1
s rn c a ti v
Cu
to c o n x L n
u o c v �� Cn c 4 E o
O o - >, ra c rn b Cn
U is ,ra is L- yC C J C C ,n Ql O ry
.O _n ai r C/I E r r L L >
AGES r: >, iJ a) j-j c c c 4' E ro 41 Cu
U A > Lq O U C N N b
NAME ACRES CLASSIFICATION SERVED r b o u o r` v u ; o m rt) i_ ro a, c
Cl- n_ a in m u. _L �_ m - , -
JEJ 15 Community Park All
Mini-Park .5 Mini-Park All
Neighborhood
Stars (Sr H.S. ) 1 .3 Playground All
Neighborhood
Hiawatha 1 .5 Playground All
Neighborhood . . . • . • .
Ilolfiles 2 Playground All
Neighborhood •
Riverview 2.9 Playground 12-17
Counun i ty `n
Iluber 4. 1 Playfield All �{
,
Conmunity • • • e . • • • •
Lions 45 Playfield All
Convnun i ty
lalip all 40 Park All
Conmunity • ` •
Memorial 23.3 Park All
James Wilke Regional Park
Recional Park Res. 1120 Reserve All
Neighborhood • •
Parson Elementary 2 School All
Neighborhood •
Central Elementary 1 School 0-12 _
O' Il,,wds Lake 15 Community Park All
Murphy's Landing 9 Historical Park All
tie i ghborhood
Sweene [It-mentary 2 School 0-12
m it n nmin moi
•
Ish S
�N
wa
it's cool it's
fun!
WATERSLIDE FEES
6 d
Ticket . . . . . . .4 rides for $1.00
POOL HOURS Session Pass. . . . . . . .aft or eve
Daily 1 :00 p.m. - 4:20 p.m. unlimited rides - $2.50
(through 8/25/85)
6:30 p.m. - 8:20 p.m.
POOL FEES
Daily. . .Children - $1 .00 (under age 19)
Pool Admission Adults - $1 .25Co
tJ
Season Pass. . . . . . . . . . . . .Family - $29.00 `` e-
Individual - $17.00
a
SHAKOPEE
MUNICIPAL SWIMMING POOL
Featuring Swimming, Diving, Sunbathing & a Waterslide
Located in Shakopee 's Lions Park (W. 11th Ave. & Adams St. ) -16-
For further information contact Shakopee Community Services - 445-2742
MUNICIPAL SWIMMING POOL & WATER SLIDE
The Shakopee Municipal Swimming Pool, the fun facility that was designed with the
family in mind,was available for the 17th straight season. The pool originally
was to open June 8, but because of Water Slide Construction delays this did not
happen until June 11. The Slide became useable June 26. The Slide added a new
dimension of excitement to the pool which was enjoyed by many including users
and onlookers. Unseasonably cold weather in June and August prevented there
being a fair test as to the popularity of this new attraction. There are great
expectations for a great season in 1986.
As in all previous years, sale of season tickets and lessons were administered
through the Shakopee Community Services Office.
Employees
The Swimming Pool and Water Slide were managed by Kim Tieben and Sue Loewing.
They were assisted by seven Guards/Instructors, a Cashier, seven Aides, and six
parttime employees.
Activities
r
The pool was open daily for open swimming from 1:00-4:20 PM and again from 6:30-8:20
PM: June 11 — August 25, exceptions being on rainy days or times of danger from
electrical storms. Swimming instruction was offered weekdays from June 17 — August
9. Class options ranged from Tiny Tot to Advanced Lifesaving following the Red
Cross Curriculum. Supper time lesson hours again were a popular time slot for many.
Sun bathing was enjoyed by many. The young at heart braved the one meter and three
meter diving boards. The Water Slide added new excitement for everyone without
apparently diminishing from the tranquil feeling while using this lake type swimming
pool. A concession stand was visited by many purchasing the simple snacks for sale.
There were 30,476 people admitted into the pool during open swimming periods. The
Water Slide attracted 7,657 users.
-17-
SHAKOPEE MUNICIPAL SWIMMING POOL - FIVE YEAR INCOME COMPARISON
TICKETS SOLD 1981 1982 1983 1984 1985
SWIMMING POOL
Season Tickets 227 @ 28 = $6,356 344 @ 25 = $8,600 272 @ 28 = $7,616 436 @ 29 = $12,644 447 @ 29 = $12,963
Season Tickets 139 @ 31 = 4,309 51 @ 32 = 1,632 103 @ 32 = 3,296
Season Tickets 100 @ 16 = 1 ,600 87 @ 16 = 1,392 106 @ 16 = 1 ,696 94 @ 17 = 1 ,598 91 @ 17 = 1, 547
Guest Tickets 1 @ 8 = 8 0 @ 8 = 0 6 @ 8 = 48 5 @ 10 = 50 7 @ 10 = 70
Guest Tickets 7 @ 3 = 21 13 @ 3 = 39 12 @ 3 = 36 11 @ 4 = 44 10 @ 4 = 40
Lessons-Child 591 @ 9 = 5,319 551 @ 10 = 5, 510 665 @ 10 = 6,650 550 @ 11 = 6,050 680 @ 11 = 7,491
Lessons-Adult 12 @ 10 = 120 5 @ 12 = 60 9 @ 12 = 108 2 @ 14 = 28 2 @ 14 = 28
Lessons-Adv Life 3 @ 18 = 54 0 @ 20 = 0 3 @ 20 = 60
$17,787 $17,239 $19,575 $20,439 $22, 139
Refunds -140 -90 -22
TOTAL $17, 787 $17,099 $19,485 $20,439 $22, 117
Free Tickets to
Low Income Famili 7 @ 28 = 196
00
20 @ 32 = 640 H
Season Tickets 7 @ 28 = 196 31 @ 29 = 899 15 @ 29 = 435
Season Tickets 20 @ 32 = 640
Lessons 45 @ 10 = 450 54 @ 11 = 594 13 @ 11 = 143
1,286 1 ,493 2 @ 14' = 28
606
----------------- ------------------- -------------------- -------------------- ------------------ -------------------
----------------- ------------------- -------------------- -------------------- ------------------ -------------------
Gate Receipts $5,680 $5,963 $9,401 $8,086 11 ,259
Concessions 3,893 4, 135 6,748 6,700 6, 144
WATER SLIDE
Season Passes Sol ----- ----- 6,788
Tickets Sold ----- ----- 4,942
r
ConceGgion Sales Gate Admigsionn Lengon9 Givers Season Ticket Sales
pO 00 p O Q w O�
w O O O
p n O O O C O O
�I
O� l
o
N
- 1 -� - - 10—
p
ENGINEERING DEPARTMENT
YEAR END REPORT 1905
ENGINEERING ACTIVITIES INCLUDE_:
Zonduct field investigations, collect engineering data and specify the criteria for the
investigations; prepare engineering reports based on the investigations; furnish cesions:
drawings, specifications and criteria for such desions; and secure bids, assist in the award
of contracts, oversee and inspect construction to assure compliance with the dr•awinos and
F specifications; testing and approving all sanitary sewer, storm sewer and roadwav construction
protects; prepare all reports and studies reouired to preserve Municipal State Aid Funding
received by the City; review technical enpineerina material and provide for City Council, City
staff, Cit_Y Commissions and Committees.
EMPLOYEES:
POSITION NAM_
CITY ENGINEER KEN ASH
ENGINEERING CODRDINATOR RAY RUUSKP
ENGINEERING INSPECTOR FULTON SCHLEISMAN
ENGINEERING TECHNICIAN STEVE HURLEY
ENGINEERING SECRETARY PAT PENNINGTON
A:,rIVITI-S:
?561 !SE2 9 ?� '_984 1925
DEPARTMENT EXPENSES:
ROUTINE ACTIVITIES S43,483.85 S46,£06. 10 5£0.Be3,ED 571,316. 13 569.E38.36
FUNDED CAPITAL IMP. PROJECTS. $58.751.C3 S63,245. 35 544. OE5.38 :.3E, 46£. 83 55E, 589.£0
NON-FUNDED PROJECTS $8, 14E.78 :1C,£CSE. 55 $1£,528.:36
511,4E5.04 49,964.Q=
TOTAL DEPARTMENT EXPENSES 5110, 3b3.00 51?2, 456.00 51 1, 397.00 5115. ::7C.00 5135. BE5.98
DEPARTMENT INCOME:
FUNDED PROJECTS S10,9, 147. 00 595,.93.00 $5£, 19C.00 564.943.00 587,04C.30
t.
-20-
:)eoartment expenses for routine activities are incurred as a result of arovi�inc envineerine
services to the Community over a wide soectrum of activities. -xDertses for funded and
non-funded activities are individual project orientated. Funded Activities are basically
projects that are active. Norr-funded activities are for projects that are Drelirninary in
-nature. Althour3h various projects may not De funded in the year that greliminary encineerinc
?xDenses are incurred, those Drojects, for the most Dart, will ne funoe❑ in a future v=ar and
reflect an income for the funned year.
1?25 ACTIVITIES:
ROUTINE ACCOUNTS FUNDED ACCOUNTS
401 Bldg. Permits/BldD. Inspec 518 Cty. Rd. E2' Widening
-�u2 City Records 521 UDDer Valley Drainage
403 Lesion Criteria & Stals. 522 Holmes Street Laterals
404 Training 529 J=J DrainaDe
405 Pavement Preservation 533 Tanpah Sewer & Water
406 City Council Projects 534 Sidewalk Construction
' 407 Miscellaneous 539 and Parking Lot
408 State Aid (Mr,/DOT) 543 Shenandoah Drive
409 City Maps 544 Valley Park Dr/12th Ave.
410 Committees & Boards 546 101 intersections
411 General Management 547 Cty. Rd 63 Curb/WideninD
412 Inspections 548 4th Ave/CR83/Shenandoah
414 Plat Review 549 Eagiewood Rahab.
415 SRUC Related
416 General Clerical
417 General Correspondence
418 Filing NON FUNDED ACCOUNTS
419 Racetrack
517 Prior Lake Overflow
523 101 Service Road
528 At'-Hoc Committee
535 Free Right for NB 121/IES
545 7.H. 101 Bypass
550 Timber --balls
CA-ITAL IMPROVEMENTS: 1981 1982 19-C3 '984 19E5
59c.',00e, 00
$A-56, 00e.00 5262, 500. = 51.362. 022.00 51,422. 000.00
-21-
1-
Department :BII1enw e's
14-0 ------- — — — —___— --
' ' ' f
1 ! ,•' 777
4.
H 4 ",CI
M.
1n6x 1a� 10133 19f3f 19L35
Aqi Arl.
.R.ci,utiriog pll-n.cdeci ifC01i—=Fun(11,a
L
e r i n g
/S
E %p
1 10
1
%
es,
e
72
Ll %
--7
%
F-1 0
e.
7-
%
%
e,
ze.
e.-
1981 1 9 .2 19 8 1 E- 4 1 9 5
(i,cj r
r t rn e r,t r S.
F ng ineerring Depar-i_ r-nerit
G�..pi.ta_1 Iiri.��r�c►�remer.►t.s
r
r
r
�a 0 y 9 �` - -- — --- — --
0.Et --- ---- -- — -------- — --
.f 0,7' -----�— -- -- -- ----- — — '
-�- N
0,Ei --- ��— -- — ---- — --
� f
0.Fi -- -��` — ----7- ----- — --
0 A.- -
0,3
— - ---== --r--- --- — --
" --El
1991 196 1993 1985
YE R
Finance Department
�— Year End Report 1985
ACTIVITY:
Major activities include payroll, accounts payable, cash management,
accounts receivable, monthly financial reports, special assessments, annual
financial report, budget, insurance, personnel and many other activities of
of lessor importance.
EMPLOYEES:
Position Name
Finance Director Gregg Voxland
Senior Act. Clerk Marilyn Remer
Acounting Clerk Eileen Klimek (PT)
ACTIVITIES:'
ti Staff hours by program 1981 1982 1983 1984
---------------------
-----------------------
#151 Management 781.4 691.6 1,204.4
#152 Accounting 2,965.6 2,938.4 2,517.0
#153 Payroll. 722.7 455.8 434.1
#154 Fixed Assets 130.0 40.0 49.1
#155 Budget 437.0 551.4 337.9
#156 Special Assessments 559.9 450.4 324.8
#157 Track 0.0 0.0 32.5
#158 Personnel 0.0 0.0 100.5
#99x Benefits 482.0 650.8 496.7
OTHER ACTIVITIES: 6,078.6 5,778.4 5,497.0
-----------------
# of sp. assess. recorded 1,449 1,320 1,099
# of prepaid assessments 73 89 90
# of assessment searches 262 361 347
# of receipts issued 2,129
$ amount of receipts 7,264,000 7,538,012
of checks issued 4,417
$ amount of checks issued 5,961,000 15,059,523
1985 amounts net of investment activity
` Investment income 469,930 649,227
See Comprehensive Annual Financial Report for more information
Cash flow graph attached
-25-
p e
2A
2
1 ,6
kD
1 .2
1?
TAN F E EB R X%.P R t'I.-,1.,L--:-( -i U[I -i Ii L A,U G S E -:-D CT, t*..l D E
1 9 8.3 + 1 Es
-J
p e e
1 A
1 V
1 A-
1 ..3
1 2
fill
0 ,9
0 .F-1.
0 ,7 L
0 .6
0 .5
0 '25
JAN FE B MA[R P IT M Ad j U L A, U G SEP [1 E
SHAKOPEE FIRE DEPARTMENT
1985 ANNUAL REPORT
Fire Division:
Class 5 Fire Rating - To insure the safety and protection of
the City of Shakopee, Jackson and Louisville Townships on a
24 hour basis.
Activities Include:
Firefighting, rescue, fire prevention, inspections and training.
Officers:
Chief - Joseph Ries
Asst. Chief - Charles Ries
Asst. Chief - Frank R--es
1st Captain & Training Officer - Mark Huge
2nd Captain - Mary Athmann
3rd Captain - Ed Siedow
4th Captain - Randy Weckman
Treasurer - Mike Ryan
Secretary - Todd Schwartz
Fire Marshal - Dave Judd
Engineer - Bob Latzke
2nd Engineer - Mark Myers
3rd Engineer - Lino Baden
Firefighters:
John Ries George Breeggemann
Bill Engel Gene Pass
James Link Joe Honermann
Mike Theisen Terry Link
Jim Fox Mike Dircks
Ken Bera Wally Lureen
Chris Dircks Brian Benz
Martin Glvnn Ken Pass
John Lureen Robert Snell
Robin McCullough Tom Pitschneider
Al Geis Val Theis , Jr.
-28-
Fires 1980 1981 1982 1983 1984 1985
�- Building Fires 37 15 38 38 36 24
Vehicle Fires 18 31 34 23 19 36
Grass Fires 39 37 18 25 24 30
Rescue Calls 3 11 4 7 4 11
Chemical Spills 0 0 0 0 1 00
Misc. Calls( 1 ) 26 23 41 10 28 48
Malicious Calls 3 3 2 6 16 16
False Alarms( 2 ) 34 21 49 41 28 19
Mutual Aid 17 5 8 3 6 07
TOTAL CALLS 177 146 186 153 156 191
Mutual Aid
Received 10 3 1 1 2 03
Station Standby 11 5 7 3 1 02
No. of Rural
Calls N/A N/A N/A N/A N/A 27
Dollar Loss:
Structure
Fires 306 , 850 142 , 300 114, 416 309 ,750 224 ,370 227 ,700
Vehicle Fires 14 , 815 N/A 30 , 799 23 , 200 10 ,595 153 , 200
Other Loss 55 , 000 100 2 , 000 100 1 , 000 005 , 900
TOTAL LOSS 376 , 665 142, 400 147 , 215 333 , 050 235 , 965 436 ,800
Injuries :
Civilian 1 0 4 1 2 00
Fire Service 1 1 2 0 1 00
(1 ) Misc. Calls include stove, dryer fires, dumpster, washdowns ,
etc.
( 2 ) False Alarms include alarm system malfunctions , good intent
calls , etc.
-29-
1984 1985
`.. Structure Fires
House Fires 1 17 13
Commercial (includes barns
and garages) 15 11
Total 32 24
False alarm as percentage
of Total 22% 9%
Hooked to Hydrant
Commercial 5 3
Residential 4 2
Non-Hydrant Fires N/A 71
Percent of Calls N/A 37%
Percent of Non-Hydrant
City Calls N/A 27%
Average Man Power Response 25 26
% of Total Man Power Available 71% 74%
Lowest Man Power Response 14 15
% of Total Man Power Available 40% 420
Largest Man Power Response 33 33
% of Total Man Power Available 94% 94%
Average Response Time( 1 ) 7 minutes 9 . 3 minutes
Average Miles to Fires N/A 4. 8
Trucks Used N/A 3 . 8
Feet of Hose Layed
1-1/2" 11 , 650 23 , 000
2-1/2" 1, 300 3 ,700
511 3 , 300 1 , 000
Total 16 ,250 27,700
Fire Insurance Rating 5 5
( 1 ) Response time is from 1st page of Fire Department to 1st
truck on scene.
-30-
1984 1985
Fire Calls per month
January 12 18
February 10 3
March 9 18
April 26 22
May 11 16
June 8 15
July 24 23
August 13 13
September 8 16
October 10 13
November 13 15
December 12 19
Total 156 191
Times
Midnight 0 5
1: 00 a.m. 3 6
2: 00 a.m. 1 4
3 : 00 a.m. 3 5
4: 00 a.m. 4 2
5 : 00 a.m. 2 2
6 : 00 a.m. 1 0
7 : 00 a.m. 4 0
8 : 00 a.m. 6 4
9: 00 a.m. 8 5
10: 00 a.m. 6 14
11: 00 a.m. 5 9
Total a.m. 43 56
Percentage a.m. calls 27 . 50 290
Noon 13 12
1: 00 P.M. 9 i5
2: 00 p.m. 13 11
3 : 00 p.m. 8 14
4: 00 p.m. 13 16
5: 00 P.M. 14 9
6 : 00 1-,.m. 10 11
7: 00 p.m. 9 9
8 : 00 P.M. 11 9
9 : 00 p.m. 4 9
10 : 00 P.M. 7 10
11: 00 P.M. 2 10
Total p.m. 113 135
Percentage p.m. calls 72. 50 710
-31-
i
1984 1985
Drills Total Hours of Drills
Search and Rescue 31 50
Industry Tours & Pre-plans 372 332
Hazardous Materials 101 164
Tools 24 28
Electrical Systems 58 0
Ventilation 30 27
Ropes 23 24
Houses Burns, Hot Drills 231 231
Pumping 185 258
Driving Drill 22 104
Address Drill 22 25
Extraction - Hurst Tool 48 0
Maintenance 48 42
Radio Communication 27 58
Ladders 28 53
Self Contained Breathing
Apparatus 26 44
Foam 6 94
Tactics 27 106
Equipment 28 199
Total Man Hours 1337 1839
Total Drills 40 40
Fire Prevention and Tours 146 Man 280 Man
Hours Hours
Schools (fire fighter 1,
first aid, EM+, etc. ) 872 Man
Hours
TOTAL MAN HOURS 2423 2991
-32-
CITY OF SHAKOPEE
PUBLIC WORKS DEPAIMMaTT
1985 YEAR END RE=
STREET DEPT: Street activities include street and alley maintenance and repair,
street cleaning, snow removal, storm and sanitary sewer maintenance,
sign maintenance, and parking lot maintenance. Street personnel also
aominister the Shade Tree Control Program and Weed Control program.
Street personnel lends assistance to the City Mechanic and assists him
with his responsibilities.
IIMPyam: POSITION RkME
Superintendent Jim Karkanen
Foreman harry Pass
hvy Equip Opr Jerry Dircks
Hvy Equip Com- Bill Doege
£vy Equip Cpr Joe Honermarm
h-,7 Equip Cipr- Todd Brinkhaus
MJvy Equip Gpr Dick Cheever
ACTIVITIES: 1984 1985
421 General Management fulltime hours 1405 1646
parttime 11 28 191
422 Tree/Limb pickup (not DED) 8 36
424 Weed cutting & spraying 237 158
r 426 Equipment maintenance 1410 1573
427 Street and alley maintenance 1813 1031
tons gravel hauled 3710 2107
tons gravel hauled -Eagle Creek roads 1867 610
tons gravel hauled -City streets/alleys 1420 912
428 Sweeping and cleaning streets 1164 917
Sweeper - curb miles 986 1067
429 Bituininous street repair hoiss 1570 1393
11 apprcx. tons placed 480 1434
430 Paint striping hours 117 197
431 Signs ho=s 520 578
432 Snow removal plow/haul hours 1243 1849
Snuv:iall inches piowed/sanded season 74.2" 48.3" season(to Gate)
N=- al arr al snowfall 46.2"
433 Sanding 499 569
salt/tons purchased 172 175
salt/sand mixed C 7:1 tons 1204 1225
991 Vacation hor=s used 758 981
992 Holiday ho,=s used 608 616
993 Sick heave houTMs used 4==F7 556
997 jury Duty ho=s used - 49
998 Censatort- Time Off (CTO) used 333 335
�
NO'ft: The LCGIS payroll sysz:m does not reflect
j CTO overtime hcr=s used in their respective
labor divisions. Cniy overtime paid is shown.
DIVISION TOTAL HOURS 17114 12587
Y les of streets maintained 90.18 90.63
Miles of alleys maintained 7 7
-33-
Year end report P. 2
SEWERS: The Shakopee sanitary sewer collection is maintained by Street
department personnel.
1984 1985
712 Rodding, Flushing and Video hours 1010 953
713 Maintaining system, manholes ,etc. 180 178
714 Sewer equipment maint. 35 15
Sewage flow-System million gallons 639 727
" itResidential ti184 192
" itInstitutional it 67 64
if Commercial It
100 151
IT Industrial V1288 320
Sewer connections in system 2773 2824
WEED CONTROL: Weed control includes checking vacant lots, public property
and boulevards for long grass and obnoxious weeds. The
Weed Inspector notifies the property owner and issues a notice
for compliance. If the property owner can not comply, the
work order is issued to a weed contractor, who in turn performs
the work and bills the property owner directly for the service.
Street personnel mowlspray all public property or R/W' s.
WEED INSPECTOR: Verner (Bing) Severson_
1984 1985
461 Inspection hours 152 98
424 Cutting & spraying public property 237 159
Weed rntices sent 72 67
STORM SEWER: Storm sewer work includes construction and maintenance of
culverts, catch basins, and storm sewer manholes. This activity
is performed by Street department personnel.
1984 1985
451 Maintaining system hours 193 283
452 Construction of system 75 105
miles of existing system 15 15 .45
-34-
year end report p. 3 d
SHOP: The city mechanic does the technical repair of all city vehicles and
equipment , including staff cars , street and park vehicles and
equipment , squad cars and equipment. Also Community Services
ll as S .P.U.C. vehicles and equipment.
equipment, as we
EMPLOYEE: POSITION NAME
City Mechanic Gene .7eurissen
ACTIVITY 1984 1985
443 Street maint. hours 1316 1573
444 Park maint. hours 188.5 78.5
r 445 Police maint. hours 115.5 192
446 Administration 47 69
447 Community Services 12 13
448 S.P.U.C. 59 58.3
The City Mechanic is generally assisted in his duties by street department
personnel.
FUEL D7SBURSEMEN"TS PUBLIC WORKS DEPARTMENT'.
STREET 1981 1982 1983 1984 1985
Gasoline 7_19 10172 8585 4855 4975
Propane 5541 69=4 8172 9710 11987
Diesel 3273 4312 4,392 2971 4.348
PARK Gasoline 5048 3768 4074 3265 1489
Propane 924 1262 1096 2000 2093
k Diesel - - - - 477
-35-
year end report a.4
PAR, DSI': The. Park department maintains 12 developed cawLn ity and neighborhood
parks totaling approximately 237 acres. Maintenance responsibilities
include mowing and trimming all the park areas and maintaining the
repective buildings. Park personnel also do general repair at the
Library and Senior Citizen Hi Rise buildings, and perform general
maintenance at the Swimming Pool. The Park department maintains all
playground equipment, building, and athletic fields, skating rinks, and
assists in snow removal operations during emergency conditions.
FMFLDMS: POSITION NAE
Leadman Howard Beller
Park Keeper Wally Lureen
Park KeeDer Mike Hullander
Park Keeper Gienn Heyda
ACTIPITIPS: 1984 1983
622 Park maint. & constr. hours 1193 867
623 Mow & zrim parks 860 840
624 Athl. wield rain./ccnstr. 1065 1081
623 mtnl. field mow/trin310 171
626 T ru i s cc-=t maist. 155 38
627 Blvd/parkingg lot main. 98 60
628 Bid-. 390 250
629 Park ecruip. main. 784 716
630 Park hailding main. 1089 1117
631 Park vehicle/ecuiD. maim. 304 328
632 Rink/ice maintenance 1456 1060
633 Snow reimmval lots/blvds 101 169
617 Pool maintenance equip/bldg. 536 883
-36-
year end report p.5
MalORIAL PARK 110 acres (60acres agricultural). The picnic area is very popular with
tourists, groups and individuals. Two open air shelters and a modern
comfort center. Play apparatus. 2 mile bituminous trail and 1 mile
gravel trail for hikers. On the Minnesota river and Millpond area
adjacent to Murphy's Landing.
K BER PARK: 4.1 acres on the Minnesota River in downtown Shakopee. Boat landing,
snm, sliding and rodeo arena. Shelter building is nag closed.
STAN'S PARK: 1.3 acres. 4 tennis courts. Shelter building is used as a warming
house for the skating rink and hockey rink at this site. Playground
apparatus.
HD ME'S PARK: 2.0 acres. Heated shelter building with restroom. Good picnic area.
ice skating. Youth saftball field. Volley ball and basketball court.
HIAWATHk PARE: 1.5 acres. Heated shelter building. Ice skating. Play apparatus.
Youth softball diamond. Volleyball and basketball court.
RIVERVIEW PARK 2.9 acres. Youth baseball diamond (fenced).
J"rJ (S,=C HTS): 1 acre located east of Jr. High School. Not developed.
TIMBER TRAII S: 1.74 acres. Recently constructed for area activities.
TOT LOT (10th & Main): Open 1 acre for neighborhood free play activity.
O'DOWD LAKE PARK : 20.2'acres. Lakeshore being acquired for park area to feature
picnicking, fishing, caning, etc.
TAHPAH PARK: 40 acres. 9 fenced softball fields and a large baseball field with
lights and grandstand seating. Modern concession stand, large parking
lot and modern play ground apparatus area.
UONS PARK: 45 acres. Outdoor swimming pool and flume. 4 terms courts. Heated
shelter building for ice skating and hockey. Sliding hill. Open
shelter for picnic area with modern restrooms. Play apparatus, and
volleyball co=n and obstacle cu se.
-37-
year end report p. 6
FORESTRY: The Forestry division adminstrates the Shade Tree Control program.
The Tree Inspector checks private and public property for diseased
trees and woodpiles. The Inspector issues removal citations ,
conducts follow up inspections , oversees the tree contractors (if
needed) , chipping operations and coordinates the reforestation
programs. Public Works personnel, as an aid to private property
owners , conducts a curbside pickup program for disposing of
diseased (only) tree, as an incentive for public cooperation.
TREE INSPECTOR: Verner. (Bing) Severson
ACTIVITY: --_--• 1981 1982 1983 1984 1985
Private trees removed 92 107 115 113 96
Public trees Parks R/W 43 . 31 . 37 35 24
Boulevard trees removed 145 190 113 143 107
Removal and Curbside Pickups
hours 1127 936
Inspection hours 230 205
Replanting hours 141 170
Trees replanted 105 100
Stu.^Ds removed ( contract) 140 189
-38-
19A5 i
PARK ACTIVITY
"VIOLS WoRKl:7)
vo C:l
1 �1RF: (Nf32.SIZI) 2 I 1 — — — — •
M)W 1 N[; 12( 8 21- 27 86 17 74 13 8 5 1. 32 32 16 4
2 42 7
1
Rf7S
Rl1`ME./PI An 3 i
TRIM/PI(KUP 6 28
1).E.U. PKOAW4 3 10 1 6 is
11�7TIC Ff"D8:
1111111. MAIN[% 79 10 1 1 1 71
(XRJ nuicTION 141 502 � � 5 ll 2 4
CRf 3
xlml tlG 268
MA l NI1:TIAIJC E 7. 1 1 3 11 8 12 :2 !;; j i 4 1 Y, 18 14
PAINI'!NG „ : 1 1 4 1. ,•' li,' 4 10
(Xlt �1121K:TI(xt - i 7.3 13 1 5 6 7 6
ARKS Iii l I I Dl tx`S ► ''
MA 1 N ll IANC T; 107 23 34 91. 158 8:3 27 6 ' j' 2 5 97 m l
PAINT " 7
(XI IRIK. Ul i 22
lulls ouiRI5: 11 13
PICKUP I 23 11 13 l3 if 16 15 6 , I�� 13
I`
:I11C.S:
ICE MATNIFNAN(E 28 2() 2.3 37 2 I i 6 5, 14
FAC I L I'lY MA I NIHIANCE 6 5 3 3 8 5
)IOW Rf-l-DVAL• 4 4 2 :7
— -- _2 3 _ 30 31)
for )AIRS FAQI PARK 77 83 102 137 311 219 175 95 16 f 20 1' 20 73 73 04 39 270 40 225
Community Development Report
Year End Report 1985
Planning Division: Responsible for providing information regarding
land use regulations for the public, reviewing
land development applications for compliance
with City Codes and preparing reports and recom-
mendations for the Planning Commission and
City Council.
Employees: Position: Name:
City Planner Judi Simac
Secretary Toni Warhol
Activities: 1981 1982 1983 1984 1985
Variances &
Appeals 7 18 15 10 22
Conditional
Use Permits 23 21 16 20 40
Plats 13 8 4 6 17
Rezoning 2 1 0 6 6
�-- Code Amend-
ments 4 7 6 11 4
Special Actions 14 21 24 24 38
Totals 63 76 65 77 127
-40-
sast-ZD sZA-22dd-Nf 3!? suauua. sYzCp-Nf �a pz�og
i
136 r f06 r CGG i V99 C Nt3t3 I
I
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i
4EltIt-twit
r
c. d- u c? Lu t O I ;9 A ;,:) 1-1 till ul_.I
'; ; .
--1 o r—I 1 r -'l u I i I t_\f D e \/ i o p C` n rl
f
:1961-1�?Ei5
}� 1
CMS I
c {�•,CI - -- -- — — --- — ----
Cl —T-- -� — -�---- - -T--- --�----
19611 1962. 1903 ]961- 1 965
YE AR.
I
Conditi_or1a3:,m3_ts
^t-3, t y D �-:� p n t D e p a rt-
3,
C! - — - — - - -
V
ri
or
i
1 EIE3ll 19�� 1963 1901 1985 �
YH'R
Plats
}
r 1 1•_.� l
t
�lrl I' lrl `vi I^� I �_,�� �r� _,,. �t/ C 1• I ._ p r�� � �� l
:14181-141f35
4-11 - ------ -- - — --- --- - - -
k, 3.0 - - — - - - - ---
H �
2.11 - - -- - - --- -----
i
111611 19 W! 1983 14181• 1905
YE 9R.
Rezornirng Cases
(City an )rivate Initiated) '
t__) p rn e. n .k� f�� e p a rt n-� r' r,-�
:19G1-1OB5
4 C► ------- - ----- - - --
30 - --- -- -- - --- --
N �
cy
�;CN - ---- -- --_ — — --- - —
Cl - --T-- ---- --------T--- --T---
1 D611 .1981 1963 1981- 10185
YB R.
Sped-a1 Actions
[-T1 11 1-11 1 1 {_y r= V t ' I c-,:1 p rn C: n C1 r'.' '_1 I �_ r��l e �r 1
1EiE31—.14�E35
c�
I E113 ]E16 1903 l QEi l 1905
3'Ti AT.
Amernclmc--rn is
Planning and Zonin, )nd Subdivision Chapters
CABLE COMMUNI CATIONS
S U B S C R I B E R S
.1at31-14]Ei5 i
2500
2000
1500
P4 0 1330 �.__._._`�•1296
cA 4 �r
w
1000
r.
H O
Oz
EA 813
500
0
1 E1611 11)04 1063 l f?ft l l f)f35
Yfi AR
i
D I A L - A - B I D E
48,955
.I
I
i4-0 - -- -- — --- — -- — - -
I
I
i o
i � o
o 0
PA
1
f
I,
I
1,199
l C�6ll 166 X 963 1964- 1965
-H A-R. (3 months)
1
1
Fares V A N P O 0
KEY: /// Administrative Costs 0 P E R A T I 0 N S
xx Purchase of Service
.IEIEII--II)ll
150, 000 ------- --- --- - -
TOTAL
EXPENSE: $128, _71
125 , 000 -- ---- -...
100,000 ----- -- — --- - ------- -- --
a
a
0
A 1
Z :
H �
1
zN 75 ,000
— -- — ---_ — ---- --- ----
W Purchase of
Service
$121,031
50 , 000 — ---_ — — — --- -- -----
TOTAL
EXPENSE: 4 . 547
I
25, 000
— -- -- -- -- ----- ---
Purchase of
Service
$27,281 $11,590
I
Adlnin.Costs IAdmin.costs
$7,266 $629 $7,237
--1--- - -� -- — --
if s -- Fares
JUUN ION I111�!i
( 3 months) )
Y JI A li.
D I A L - A - It I D E
�o
1901-1�aCt5
I I
4.0 - -- — — — --- — — — —
30
U) N
(ff) O
WO 0
0 rA O
tIl
(f] H
P4
1-3,162
10 - — -- — -- — - - - -
1,062
(1 ___—r--
11161 log?. X 903 1 Ett4 l 965
(3 months)
YE A-H.
r
��
4
-- 1
V A N P 0 0 L
C O M P L A I N T S
---- --
I '
e
r,
130 — — — — -- — — -- ;'
9 ,
10
3
1(I U X I U U, 1003 0 U;i
-)I All (3 months)
I
DIAL-A-RIDE OPERATIONS REPORT
Pass. Miles Free Revenue
Month # Pass. #Sr. #St. #GP #11C Miles Actual Rides Collected
October 71 1.5 20 36 0 138 341.1 0 $ 65.05
November 378 311 211 133 0 1,299.7 1,418.9 37 256.36
December 613 57 316 240 0 1,834.8 2,2911.28 295 307.96
January 'l94 1.1.3 1107 272 2 2,765.7 3,148.2 0 774.1.11
February j-,116 212 593 311 0 3,834.8 3,729.8 0 1,085.15
March 846 151 1115 280 0 2,962.3 3,640.5 0 839.20
April 817 179 350 288 0 2,688.2 3,895.7 0 7311.03
May 783 179 316 288 0 2,596.5 3,328.11 0 823.95
June 1,113 205 651 257 0 4,909.5 4,726.8 134 931.25
1
July1,093 218 661 21.4 0 5,6o7.1 5,081.0 32 1,070.75 `n
August 1,139 2811 510 3115 0 11,6o6.6 5,075.1 230 766.oo
September 959 2o6 427 326 0 3,122.3 3,848.3 16 9211.50
October 1,3115 271 666 1105 3 5,219.1 5,238.11 8 1,082.85
November 1 ,399 26o 805 334 0 11,900.7 11,11119.8 2 1,0411-75
December 1,758 390 893 1175 0 5,742.1 4,907.0 11 1,513.00
TOTALS 111,224 2,774 7,241 4,204 5 50,153.25 55,625.25 765 12,218.911
j Evaluation
Period Lo 13,162 2,668 6,694 3,795 5 118,954.90 51.,569.0 1133 11,589.57
Date
011,-,1-I'1Ljh
Ave. Subsidy Ave. Subsidy Ave. Subs!d'.
Purchase of Total Per Pass Per Pass Per
Service Costs Adm. Costs Costs Trip
Mile Mile
r
Month
July $ 0.00 $ 620.75 $ 620.75 NA NA NA
August 0.00 828.14 828.111 NA NA NA
September 3,352.23 989.110 4,341.63 NA NA NA
October 5,706.75 3,229.28 8,936.03 127.66 611.75 26.ol1
November 9,115.61 652.16 9,767.77 25.84 7.94 6.88
December 9,106.30 964.47 10,070.77 1.6.42 5.49 11.39
January 10,217.64 1,186.98 11,404.62 111.36 11.12 3.62
February 9,295.81 311.16 9,606.97 8.61 2.51 2.58
March 9,930 63 40.1.73 10,332.36 12.21 3.48 2.84
April 9,855.29 662.72 10,518.01 12.87 3.91- 2.70 1
M
May 11,525.91 312.86 11,838.77 15.12 11.56 3.56'0
June 9,932.14 405.08 10,337.22 9.28 2.11 2.19
July 10,365.99 398.58 10,764.57 9.84 1.92 2.12
August 10,091.69 257.69 10,3119.38 9.09 2.25 2.04
September 9,729.39 240.44 9,969.83 10.39 3.19 2.59
October 10,639.22 1293.82 11,933.04 8.87 2.29 2.27
November 9,605.35 548.22 10,153.57 7.25 2.07 2.28
December 9,8115.31 1217.44 11,062.75 6.29 1..93 2.25
TOTALS 1118,315.26 14502.92 162,818.1.8 11.115 3.25 2.93
Evaluation
Per. to Date 121,034.37 7,236.72 128,271.09 9.75 2.62 2.119
VAN PCCL GIPS ATIONS REPORT
Van Pool Vehicle # Of Subsidy
Admin. Rental Revenue Net Income Pass Per
Month .Expense Expense Collected (Loss) Trips Pass Trips
Seat-
Oct 781.36 2982.4o 1454.61 2309.15 2553 •9G
Nov. 468.28 2410.78 1239.67 1639.39 2152 .76
Dec. 12L3.80 246o.O1 981.77 21122.o4 1899 1.LL4
Jan• 257.11 2524.08 1436.84 1344.35 2385 .56
Feb. 2L3.79 2592.67 1263.85 1573.11 2111 .75
Mar. 270.53 2518.60 1534.60 1254.73 2068 .61
Apr. 311.35 2li90.81 1612.63 1189.53 2425 •�9
May 220.x+1 2572.36 1315.77 1477.00 2206 .67
June 373.67 2413.77 821.98 1965.66 1709 1.15
Ju1Y 185.69 ?'Z5.51 1171. +2 -59.78 2-�� •i5
Aug. 279.75 2582.91 836.06 2026.60 1D92 1.02
Sent. 572.96 2610.57 762.66 220.87 2239 1.C8
Oct. x:21.80 28110.90 128+.92 1985.84 2554 .78
Nov. 556.69 2875.05 950.90 2470.8+ 2209 1,12
Dec. 866.47 2928.72 835.9; 2D52.25 2032 1. 6
TOTALS 7053.72 . ' .37 . Q . 31157
�-
Eti al.
6 'Period 4560.28 31105.15 13837.07 21821.36 26o4l .84
to
Date
-54-
CABLE COMMUN I CATI ONS
S E BV ICE CALLS I
300
I
250
200 — - — - — — - - -
rA �
r'rd 0
U O
N ,
b 150 -
(d -- i
O O rn
In >
122
100
50
I [lax iov� Boa iav iaa�
-TH aR
Key:
Board of Adjustments
and Appeals
30 JIM 1-11)[1-5);
Planning
Commission
25 -- - --- - ---- — -
i
20 — _ — �— --20
to
I ! ,_.. .,...__....
v
16
o
15 — - — -- - - -- - -
ti a.
2 12 1.2 1°
z 'n
i
10 10.
71
5 -
i
0
1 a...
IEIUA .IUEI� IUU:� 1E1U1 IUUS
Y li aR
f ,
Key:
Energy And
Transportation
F 30 � .IUUI -IUUP-); .
.ib��lal.'uraasant[Ma�aU�'�� ^�'�cW2M1ct laa-Vss-t�o'Y lts�s'tz.�v
Cable
/ Commission
25 -- — — — -- ---- — --- —
20
t
bn
•r
15 — -- 1--I, --- — --
w 13 �
o ,n
12 i
v
•� 11
z 10 — --- — 10 — — --- —
9
1
j •
5 — ! --- — --- - — — --- — —
i
i
0 I
a...
J(IOfl OU.) JUt►°1 IUO�
I71 All
Downtown Ad riot
XXX
.e
F-. A
Number of Meetings ICC
o to o Ln o Ln o
I
f 1
�.
I I
- MW -I -
. I
cc
I~ o
b
I I I I
v
x 0
s _ u
-58-
Fwt . City of Shakopee
._ POLICE DEPARTMENT
476 South Gorman Street =
M SHAKOPEE, MWNESOTA 55379
Tel. 445-6666
1985 ANNUAL REPORT
On January 1 , 1985 , the Shakopee Police Department consisted of the
following employees :
Years Employed
1 . Thomas G. Brownell 6 Chief of Police
2 . John J. DuBois 22 Deputy Chief of Police
3. Donald J. Bisek 18 Detective
4 . Kenneth F. Hanel 25 Sergeant
5. Richard R. Kaley 25 Sergeant
6 . Dennis R. Anderson 16 Sergeant
7 . Ronald R. Scherer 13 Patrolman
8 . Teherence A. Doyle 11 Patrolman
9 . Russell R. Lawrence 11 Patrolman
10 . Gerald M. Poole 10 Patrolman
11 . Earl A. Fleck 9 Juvenile Officer
12 . Gary R. Nosbusch 8 Patrolman
13 . Ronald C. Carlson 8 Patrolman
14 . John M. Flynn 7 Patrolman
15 . Patricia A. Mohrbacher 8 Secretary
16 . Therese Van Cleve 4 Clerk II Typist
17 . Sherri L. Conrady Anton 3 Clerk II Typist
On March 8th, Sherri Anton terminated her employment to move out of
state and on April 8th, Agnes C. Unze was hired to fill the position.
On May 2nd, David L. Nelson was added to the patrol staff.
pm
-59-
go LSezve EZo —('PzoEecE
ANNUAL REPORT
DEFINITION OF LAW ENFORCEMENT CLASSIFICATIONS:
Part I :
This classification concerns the eight major crimes that are
reported to the F.B. I .
Part II :
This classification concerns lesser types of crime that are
included in reporting to the B.C.A. , and to the F. B. I .
Traffic:
This classification concerns violations dealing with Road and Driving
' Laws, Parking Violations and other violations of traffic and motor
vehicle laws.
Part III - Non-criminal:
This classification concerns things lost and found.
Part IV - Casualties :
This classification concerns those incidents involving casualties .
This category includes motor vehicle, other traffic accidents ,
public accidents, home accidents , occupational accidents, dog bites ,
suicides, mental cases, etc.
Part V:
This classification concerns all miscellaneous complaints that
cannot be classified in the four prior classifications . These
complaints are separated into Miscellaneous Officers and
Miscellaneous Public , depending on who places the complaints
with the law enforcement agency.
*NOTE: The reporting procedure and classifications as set by B. C.A.
have changed over the years which reflects on past reported
statistics.
For the years in which "NA" is indicated, the statistic was
included in one of the other categories , or was unavailable
at the time that annual report was completed.
-60-
1985 ANNUAL REPORT
Part I, II, III, IV, & V
t TOTAL REPORTED 1981 1982 1983 1984 .1985
Criminal: 1,268 1,250 1,190 1,362 1,544
Non-criminal: 6,502 6, 898 16,822 18,069 8,747
GRAND TOTAL: 7,770 8,148 8,012 9,431 10,291
YEARLY TOTALS BY PART 1981 1982 1983 1984 1985
Criminal: PART I 623 597 491 597 541
PART II 650 650 I 696 765 1 ,003
Non-criminal: PART III 307 340 I 209 I 273 243
PART IV 468 492 457 440 962
PART V NA NA I NA I NA 15,222
TRAFFIC 1, 013 L357 1 k, 657 12 320
TRAFFIC
ALL PARTS - GRAND TOTAL: NA NA NA NA 10,291
-61-
1985
TOTAL REPORTED CRIMES
PART I - II
YEAR 1981 1982 1983 1984 1985
TOTAL
CRIMES 1,268 1,250 1,190 1,362 1,544
TOTAL NON-CRIMINAL ACTIVITY
PART III - IV - V TRAFFIC
YEAR 1981 1982 1983 1984 1985
TOTAL
NON-
CRIMINAL 6,502 6,898 6,822 80'069 8,747
-62-
1985
TOTAL POLICE SERVICE BY INCIDENT
YEAR 1981 1982 1983 1984 1985
TOTAL
INCIDENTS 7,770 8,148 8,012 9,431 10,291
-63-
t
1985 ANNUAL REPORT
PART I INCIDENTS
CRIMINAL OFFENSES REPORTED 1981 1982 1983 1984 1985
Homicide/Manslaughter: 1 0 1 0 0
Rape: 4 I 3 1 1 2
Robbery: 8 I 8 2 2 3
Aggravated Assault: 4 I 4 5 13 15
Arson: 5 2 I 0 7 9
•.... .. . : 111
Burglary: 87 74 ( 68 I 102 68
Larceny/Theft: 479 444 374 I 422 400
Stolen Vehicle: 35 62 I 40 50 44
GRAND TOTAL: 623 597 491 597 541
PART I INCIDENTS
TOTAL REPORTED VS. STATE'S 1981 1982 1983 1984 1985
Unfounded: 12 19 18 42 16
Exceptionally Cleared: 26 34 15 I 34 27
Cleared by Arrest: 101 77 61 77 I 75
Pending/Inactive: 484 467 I 397 444 423
TOTALS: 623 597 491 597 541
-64-
1985
PART I CRIMES
YEAR 1981 1982 1983 1984 1985
TOTAL
OFFENSES 623 597 491 597 541
-65-
1985 ANNUAL REPORT
PART II INCIDENTS pg. 1 of 3
CRIMINAL OFFENSES REPORTED 1981 1982 1983 1984 1985
Kidnapping: 1 0 0 1 3
Sexual Assault: 1 I 1 2 I 6 11
Other - Assault: 30 50 61 53 84
Extortion: 5 I 3 1 3 I 0
Forgery & Conterfeiting: 17 7 5 29 I 29
Fraudulent Activities: 19 31 I 42 I 20 I 5
Embezzlement: 0 3 1 0 I 0
Stolen Property: 0 I 6 4 I 14 3
- I
Damage to Property: 246 204 197 219 1212
Narcotics & Dangerous Drugs: 30 I 37 24 I 25 I 40
r Other Sex Offenses: 22 12 18 I 26 I 2
Obscenity/Indescent Exposure: 6 6 2 I 4 9
SUBTOTALS: 377 360 357 400 398
-66-
1985 ANNUAL REPORT
PART II INCIDENTS (cont. ) pg. 2 of 3
CRIMINAL OFFENSES REPORTED 1981 1982 1983 1984 1985
Neglect, Cruelty - Family: 16 25 35 38 28
Gambling/Influence Horse Race: 0 ( 0 0 0 I 0
Commercialized Sex Offenses: 00 1 I 0 I 1
Liquor Law Offenses: 34 I 51 59 I 38 85
Obstructing Police, Law: 5I 8 I 2 13 14
Flight - Escape: 5 I 11 I 8 I 12 11
Obstructing Judiciary,
Congress, Commission: 1 I 1 I 2 I 1 I 0
Bribery: 0 0 0 0 I 0
Weapon Offenses: 9 I 9 I 6 I 6 9
Disturbing Peace/Disorderly,
Runaway Juvenile: 78 I 67 I 97 I 116 I 122
Driving Under the Influence: 102 76 I 91 87 FT64
Trespass/Invade Privacy: 10 6 16 15 I 13
Other Offenses: 13 I 36 22 38 I 158
SUBTOTAL: 273 290 339 365 605
Part II - GRAND TOTALS: 650 650 696 765 1,003
-67-
1985 ANNUAL REPORT
PART II INCIDENTS pg. 3 of 3
TOTAL REPORTED VS. STATUS 1981 1982 1983 1984 1985
Unfounded: 2 2 16 32 21
Exceptionally Cleared: 58 91 I 95 86 165
Cleared by Arrest: 302 317 335 I 347 543
Pending/Inactive: 288 230 250 I 300 274
TOTALS: 650 650 696 765 1,003
-68-
1985
PART II CRIMES
YEAR 1981 1982 1983 1984 1985
TOTAL
OFFENSES 650 650 696 765 1,003
-69-
1985 ANNUAL REPORT
PART III INCIDENTS
LOST AND FOUND 1981 1982 1983 1984 1985
I
Lost - All Other: NA NA 4 4 1
Persons - Lost: 37 39 24 I 28 I 27
Animals - Lost: 21 34 18 I 24 17
i
Property - Lost: 49 ( 68727 I 42 I 36
-- = Vehicle - Lost, Misplaced: NA NA 2 3 3
Found - All Other 1 ( 0 0 I 7 1
Persons - Found: 17 11 5 10 18
Animals - Found:
14 I 11 14 I 15 12
i
Property - Found: 100 I 91 71 81 58
Stolen Property - Found: 12 24 NA 2 I 26
i
Vehicles - Abandoned: 56 I 62 I 44 I 57 ( 44 I
GRAND TOTAL: 304 340 209 273 243
-70-
1985 ANNUAL REPORT
PART IV INCIDENTS
ACCIDENT INVESTIGATIONS 1981 1982 1983 1984 1985
Property Damage: 292 324 309 293 346
Personal Injury: 74 56 58 54 85
Fatal Accidents: 0 1 0 1 ` 2
Pedestrian: 5 I 6 I 6 I 5 I 3
Bicycle: 5 I 5 3 7 5
Other Accidents: 92 I 78 I 81 80 93
TOTAL ACCIDENT INVESTIGATIONS: 468 492 457 440 534
ACCIDENTS/CASUALTIES/INCIDENTS
(No motor vehicles involved)
.-- - - -` Snowmobile: N/A I N/A I 0 I 0 I 0
Boating: N/A N/A 0 I 0 0
Public Accidents: N/A N/A I 52 62 I 95
Home Accidents: N/A I N/A 101 96 133
Occupational: N/A I N/A 11 13 14
- Firearm Accidents: N/A N/A 1 0 1
Animal Bites: N/A N/A I 44 11 19
Fires: N/A N/A I 84 93 122
Suicides: N/A + N/A 1 I 1 3
Suicide Attempts: N/A N/A I 12 I 5 18
Sudden Death: N/A N/A 6 5 11
Sick Cared For: N/A N/A 28 I 3 0
Mental Disease/Confusion: N/A N/A I 11 I 10 I 12
TOTAL CASUALTIES/INCIDENTS: N/A N/A 351 299 428
PART IV GRAND TOTAL: N/A N/A 808 739 962
-71-
1985 ANNUAL REPORT
PART V INCIDENTS
MISC. ASSIST CALLS/INCIDENTS 1981 1982 1983 1984 1985
Miscellaneous Public: NA 638 512 543 834
Domestics: NA 139 119 119 106
Lock-outs/Motorist Assists: NA 633 709 753 897
Suspicion: NA 347 286 284 313
Vehicle Complaints: NA 267 261 314 I 320
- Juvenile Complaints: NA 92 I 77 87 133
Dispute: NA 165 61 71 I 140
Disturbance: NA 199 142 122 I 140
-Animal Complaints: NA NA 117 I 171 129
Miscellaneous Officer: NA 144 92 144 208
Alarms: NA I 419 I 371 I 375 ( 266
t
Escorts: NA I 99 106 I 129 215
Vacation Security Checks: NA 145 110 93 I 103
Assist Other Police Agency: NA 108 118 ( 102 l 224
All Other Part V Calls: NA I 854 I 1,164 I 1,093 I 1,194
PART V GRAND TOTAL: NA 3,855 4,042 4,207 5,222
-72-
JX
. 1985 ANNUAL REPORT
TRAFFIC LAW VIOLATIONS
CITATIONS ISSUED 1981 1982 1983 1984 1985
i
I
I
Moving Citations: 824 648 646 1,117 767 j
*Parking Citations: 189 709 11,008 1,374 1,275
i
Other violations of Traffic NA NA NA I 166 278
and Motor Vehicle Laws:
GRAND TOTAL: 1, 013 1.357 1,654 2,657 2,320
Note: The reporting procedure and classifications as set by B.C.A. have
changed over the years which reflects on past reported statistics.
For the years in which "NA" is indicated, the statistic was
included in one of the other categories.
*Includes 372 snowbird tickets (moc/9110) not entered into C.J.R.S. in 1985.
-73-
90-"/
MEMO TO: Jahn K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer "n-' '
AW
SUBJECT: Speed Limit Studies on County State Aid Highway 17
DATE: March 21, 1986
INTRODUCTION:
Planning Commission has requested City Council to petition for
30 mile per hour speed limit signs on County State Aid Highway
17 between 1st Avenue and 10th Avenue.
BACKGROUND:
In discussing previous speed studies conducted by Scott County
with Brad Larson, Scott County Engineer, it appears advantageous
to the City of Shakopee to request the study over two separate
segments of roadway, one being from 1st to 4th Avenue and the
other from 4th to 10th Avenue. The rationale for the separation
is that traffic characteristics may be quite different between
the two, thus resulting in more appropriate signing.
Resolution No2534 will accomplish the action requested by
the Planning Commission.
REQUESTED ACTION :
Move for the adaption of Resolution No. 2534, A Resolution Re-
questing Scott County to Request the Minnesota Department of
Transportation to Conduct a Speed Study and Determine Safe Speed
Limits on County State Aid Highway 17 between T. H. 101 and 10th
Avenue.
KA/pmp
RES
RESOLUTION NO. 2534
A Resolution Requesting Scott CGurit_y to Request
Minnesota Department of Transportation to Ccriduct a Speed Study
and Determine Safe Speed Limits on County State Aid Highway 17
Between T. H. 101 and 10th Avenue
WHEREAS, Scott County State Aid Highway (CSAR) Number 17
(Marschall Road) are included in the Scott CoUnty Highway System;
and
WHEREAS, this road is heavily traveled by vehicular and
bicycle traffic; and
WHEREAS, a considerable amount of development has occurred
along this road which creates considerable pedestrian traffic;
and
WHEREAS, the City of Shakopee and the general public share
a common concern for the safety of those people using the road;
NOW, THEREFORE, BE IT RESOLVED, that Scott County request
the Minnesota Department of Transportation to conduct a study
for the purpose of determining the proper safe speed limits
for the following r-oadway segments in Scott County:
A. CSAH 17 from T. H. 101 to 4th Avenue
B. CSAH 17 from 4th Avenue to 10th Avenue
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 19
City Attorney
/ Cly
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac , City Planner
RE: Planning Commission Recommendation regarding
CSAH l7 speed limits
DATE: March 7 , 1986
Backaround•
At their March 6 , 1986 meeting the Planning Commission
approved a motion to recommend to the City Council that the
City should petition for the installation and enforcement
of thirty mile per hour speed limits, between First Avenue
and Tenth Avenue, along CSAR 17 .
Action Reauested:
Motion to accept the Planning Commission recommendation.
tw
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk*(
U
RE: Adopting the Minnesota City General Records Retention
Schedule
DATE: March 13 , 1986
Introduction
Over the past few years there has been an increasing need for
guidelines relating to how cities should manage their records.
To fulfill that need, the Minnesota Department of Administration,
along with the League of Cities and a task force made up of
city officials from around the state have developed a general
records retention schedule for cities. That schedule, which
follows, lists minimum retention periods for city records based
on their administrative, fiscal, legal and historical value.
It lists types of records common to cities and states how long
to keep them.
Adoption of a records retention schedule is not mandatory; however ,
it provides continuing authority to. dispose of records according
to the scheule. This is more desirable than asking for permission
to destroy certain documents everytime there is a desire to
do so.
Background
The Department of Administration Data and Records Management
Division recommends adopting the complete schedule even though
an office may not have all the records listed on it. The retention
periods listed on the schedule represent the minimum amount
of time that records must be retained. Internal policies maybe
established, if there is a desire to retain some records longer.
As microfilming of City records begins , destruction of records
according to the schedule can take place.
All Department Heads have received excerpts from the schedule
pertinent to their department.
Recommendation
1 . Adopt schedule.
2. Do not adopt schedule.
3 . Amend schedule.
Action Requested
Offer Resolution No. 2532 , A Resolution Adopting A General Retention
Schedule, and move its adoption.
RESOLUTION NO. 2532
A RESOLUTION ADOPTING A GENERAL RECORDS RETENTION SCHEDULE
WHEREAS, M.S. 138. 163 reads as follows:
"It is the policy of the legislature that the disposal and preservation
of public records be controlled exclusively by Chapter 138 and by Laws
1971, Chapter 529, thus, no prior, special or general statute shall be
construed to authorize or prevent the disposal of public records at a
time or in a manner different than prescribed by such chapter or by Laws
1971, Chapter 529 and no general or special statute enacted subsequent
to Laws 1971, Chapter 529 shall be construed to authorize or prevent
the disposal of public records at a time or in a manner different than
prescribed in this chapter or in Laws 1971, Chapter 529 unless it expressly
exempts such records from the provisions of such chapter and Laws 1971,
Chapter 529 by special reference to this section."; and
WHEREAS, a general records retention schedule for records common to most
Minnesota municipalities has been developed by the Data and Records Division
and the Division of Archives and Manuscripts in cooperation with the League
of Minnesota Cities and a task force made up of City officials from around
the state; and
WHEREAS, the classification of records as herein described are included
in the above mentioned General Retention Schedule.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shakopee,
Minnesota does hereby adopt the Minnesota City General Records Retention Schedule
(revised November, 1985) developed by the Data and Records Management Division
of the Department of Administration and the Division of Archives and Manuscripts
of the Minnesota Historical Society in cooperation with members of the League
of Cities as attached hereto and made a part hereof.
BE IT FURTHER RESOLVED that a copy of this resolution be submitted to
the Minnesota Historical Society.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of 1986.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of 1986.
City Attorney
'( ^+'tlf � 'P1 :fi�ii i.. i. „! i:'! -. �1 i'� ^ � e�.t 1.'..{� •'rti{ I I M i� i � t j ;i .', '�f llt�l .h;:.
ADMI14ISTWOION CITY GENERAL RECOB?S RMMION cX-R JJ.E Page
�r-
DATA PRACTICES DATA PP' Co
RE4DEDS SERIES DESCRIPTION RETENTION PERIOD SrATM ARQIIVAL CI ASSIFIChT_IQN STATU71 _
1. AFFIDAVITS OF PUBLICATIONS 6 yrs. N Public
Bonds, improvement projects, job openings,
assessment hearings and liquor licenses.
2. AFFIDAVITS OF PUBLICATIONS Permanent N Public
Ordinances and resolutions.
3. AGENDA PACKET Retain permanently or Y Public
Complete record of information relevant to transfer to State Archives.
city council meetings.
4. AGENDAS 1 yr. N Public
5. AGREEMENTS - TRUST Permanent N Public
6. AIRPORT DEVELOPMENT/PLANNING Retain permanently or Y Public
Includes minutes of airport commission, transfer to the State
committee and major reports, and Archives for selection
planning documents. and disposition.
7. AIRPORT OPERATIONS AND MAINTENANCE 6 yrs. N Public
8. ANNEXATION RECORDS Retain permanently or Y Public
Petitions, reports, attorney's opinions transfer to State Archives.
correspondence, etc.
9. ANNUAL REPORTS 7 yrs., then transfer to Y Public
the State Archives.
10. APPLICATION TO VACATE PUBLIC Permanent N Public
RIGIPTS-OF-WAY
Applications, attorney's opinions,
legal documents, etc.
11„ ATTORNEY IS OPINIONS Retain permanently or Y Public
Opinions of city attorney and transfer to State Archives
correspondence relating thereto. for selection and disposition
schen no longer needed by
the agency.
-iMA .licit ►.. .art - �6k ki4A &
ADMINISTRATION CITY GENERAL REQUEDS RE=ION SME IR Page 2
DATA PRACTICES DATA PRAC.
RFQORDS SERIES DESCRIPTION RETE UION PERIOD/SATUTE ARCHIVAL CLASSIFICATION S'i'ATU'I�_
12. AUTHORITY TO DISPOSE OF RECORDS Permanent N Public
13. BIDS AND QUOTATION TABULATIONS 10 yrs. after completion N Public MS 13.37
Engineer's reconmendations, of project. Nonpublic
specifications, etc.
14. BIDS AND QUOTATIONS ACCEPTEM 10 yrs. after completion N Public MS 13.37
Passed by city council. of project. Nonpublic
15. BIDS AND QWIATIONS tX)T ACCEPTED 10 yrs. after completion N Public MS 13.37
Rejected by city council. of project for which the Nonpublic
UlUt) 6UIU yuvtativila were 1C1..
16. BILLS OF SALES 6 yrs. N Public
17. BONDS - DEVELOPERS 7 yrs. after completion of N Public
Letters for reduction of bond, letters contract.
to financial institutions, correspond-
ence, etc.
18. BUDGET - RECORD COPY Retain permanently or Y Public
Official copy. transfer to State Archives.
19. CENSUS RELORTS Permanent N Public
Reports and any protests to census.
20. CHARTER Retain permanently or Y Public
Attorney's opinions, petitions, transfer to State Archives.
correspondence, etc.
21. CITY ORDINANCE VIOIATIONS 5 yrs. N Public
Letters stating violations,
court actions, etc.
22. CITY SEAL Permanent N Public
23. CIVIL DEFENSE PLAN Until superseded, Y Public
then transfer
to State Archives.
G
{ H1 �'f xiN��.[�V�;IQNit.�y: tt, ' "� ' j�I s! il�•�1�'' If i' :j� y�C'��i'n°+�� � �(j�� �4 �M i rl' ���i, `{ �6 p r i 'f'' —
V ADMINISMTION CITY GENERAL RECUM REI' IQH SMEDUIE Page 3
DATA PRACTICES DATA FRAC.
REQUI DS SERIFS DESCRIPTION RETENTION PE d0D/=ZVI'E ARCHIVAL CLASSIFICATION STATVIE
24. COMPLAINTS - GENERAL SERVICE, MAIKPENAWE 3 yrs. after action N Public
REPAIR, ETC. completed.
25. COPYRIGHTS AND PATENTS Until expired. N Public
26. CORRESPONDENCE - GENERAL 3 yrs. N Public
27. CORRESPONDENCE - SUBJECT FILES Retain permanently or Y Public
Mayor, City Manager, City Administrator. transfer to the State
` Archives for selection
and disposition.
20. DEPARiM-WAL REPORTS - ANNUAL SUMMITRY Retain permanently or Y Public
transfer to State Archives.
29. DEPARTMENTAL RENS - MONIIILY/SEMI-ANNUAL 3 yrs. N Public
30. HISTORICAL, DATA/P1C71`OG2APIIS Retain permanently or Y Public
h transfer to State Archives.
s
31. INCORPORATION RECORDS Retain permanently or Y Public
Certificates, Articles. transfer to State Archives.
32. INVENTORIES 7 yrs. N Public
Annual reports, equipment supplies, etc.
33. LAWSUITS 7 yrs. after settlement. N Public
Attorney's opinions, testimony, court
depositions, correspondence, etc.
34. LEASES - EQUIPMENT 6 yrs. after expiration of N Public
lease.
35. LIENS 10 yrs. after expiration. N Public
36. MAINTENANCE RECORDS - BUILDING 3 yrs. N Public
ADMINISTRATION CITY GEMAL BEC OEDS REPENTIQ SCI EMM Page 4
DATA PRACTICES DATA FRAC.
RECORDS SERIES DESCRIPTION BET MION PERIOD/STATUTE ARCHIVAL CLASSIFICATION ETA=
37. MAINTENANCE REX)RDS - VEHICLES AND EQUIPMENT Length of ownership and N Public
Maintenance agreements, contracts, bids, after audit.
correspondence, etc.
38. MANUALS Until removed or N Public
superseded.
39. MIN[ITES - COUNCIL, COMMISSIONS AND Retain permanently or Y Public
COMMITTEES transfer to State Archives.
40. MINUTES - TAPE RECORDINGS Tapes may be reused or 11 Public
discarded 1 yr. after formal
approval of wri't'ten minutes
by City Council. Tape
recordings cannot be the
permanent record.
41. NEWSLEZTERS - CITY GENERATED Retain permanently or Y Public
transfer to State Archives.
42. NOTICE OF MEETINGS - CITY GENERATES 5 yrs. N Public
43. ORDINANCES Alf) RESOLUTIONS Retain permanently or Y Public
Adopted. transfer to State Archives.
44. ORDINANCES AM RESOLUTIONS 2 yrs. N Public
Proposed but not adopted.
45. ORGANIZATIONAL CHARTS Until superseded, then Y Public
transfer to the State Archives
for selection and disposition.
46. PETITIONS 5 yrs. , then transfer to Y Public
State Archives for
selection and disposition.
47. PRESS RELEASES 1 yr. , then transfer to the Y Public
State Archives for selection
and disposition.
Iir�Nf�i { � {of'i�.' ;I; . iI: t7• r;ff i1 1:fe.{i..:. . Ir• t�:', n.i }' NIL f ' 'fl'I' I'll klTiflii '..f r� 11
ADMINISTRATION CITY GENERAL, RECORDS HEMMON 9C WILE Page 5
DATA PRACTICES DATA FRAC.
READS SERIES DESCRIPTION RETENTION PERIMV-STATUTE ARCHIVAL CLMSIFICATION
48. PROCLAMATIONS 1 yr. after recorded or N Public
Related to subject or action. filing of action.
49. PROJECT CORREspomDENCE 6 yrs., or subject to N Public
With State and Federal Agencies, State or Federal grant
not including general correspondence. audit requirements.
50. PUBLIC HEARING RECORDS Records can be destroyed N Public
Related to subject or action. after recorded in minutes.
Records not recorded in
minutes should be retained
6 yrs., then transfer to
the State Archives for
selection and disposition.
51. SPECIAL COMMITTEE REPORTS Retain permanently or Y Public
Minutes, policies, studies, correspondence, transfer to State Archives
etc. for selection and disposition.
52. STREET, ALLEY AND EASEMENT VACATION FILES 2 yrs. after recorded or N Public
Easement documents, council resolutions filing of action.
and ordinances, etc.
53. STREET NAME CHANGE (Approved) Permanent N Public
Petitions, studies, engineer's reports, etc.
54. STREE' WIE CHANGE (Not approved) 2 yrs. after recorded or N Public
Petitions, studies, engineer's reports, etc. filing of action.
55. WAGE ASSIGNMENT'S 6 yrs. N Public
Letters, correspondence, etc.
**SEE CrTHF:R SECTIONS OF THIS GENERAL S'CDEDULE FOR RBWPDS SFRIES NOT LISTED 11ERE.
ASSESSING Page 6
DATA PRACTICES DATA MAC.
RECORDS SERIES DESCRIPTION REiMION PERICD/SUZ[UE ARCHIVAL CIM.SIFICATIM SMOT.
1. AFFIDAVITS 3 yrs. N Public
Letter of transmittal, etc.
2. APPLICATIONS FOR CLASSIFICATION 2 yrs. N Public
3. CLASSIFICATION LISTS 1 yr. N Public
A- 011q--M TT0N APPRAISALS - NEW 3 yrs. N Public
5. DEFERMENT APPLICATIONS Retain until removed or N Private MS 13.51,
Verifications of income, ownership, etc. superseded. Nonpublic Subd. 2
MS 13.82
6. DIVISIONS AND COMBINATIONS OF REAL PROPEM Y 5 yrs. N Public
Application, council action.
7. HOMESTEAD APPLICATIONS 2 yrs. N Public
8. HOMESTEAD CURDS 2 yrs. N Public
9. 110MES17EAD PRINI"M LIST 2 yrs. N Public
10. INCOME INFORMATION 4 yrs. N Private MS 13.51,
Apartment and commercial. Nonpublic Subd. 2
11. MILL RATE Permanent N Public
12. PARKLAND DEDICATION VALUATIONS 6 yrs. N Public
Appraiser's values, reports, etc.
13. PETITIONS - VALUATIONS 6 yrs. N Public
Assessor reports, correspondence, etc.
14. PROJECT FILES - SPECIAL ASSESSMENT'S Permanent N Public
Petitions, notifications to property
owners, plans and specifications, improve-
ment'reports, assessment reports, etc.
ASSESSING CITY GENERAL REQUEDS RMWIQN UMEME Pag(,, 7
DATA PRACTICES DATA iRAC.
REQS SERT_FS DESCRIPTION RETENTION PERIOD/STATLM ARCHIVAL CLASSIFICATION STATdZ
15. PROPERTY - CODES AND DEFINITIONS 3 yrs. N Public
16. PROPERTY - LEASES 6 yrs. after termination. N Public
17. PROPERTY - MORTGAGES 6 yrs. after sale of land. N Public
18. PROPERTY - OPTIONS 6 yrs. after sale of land. N Public
19. PROPERTY - PURCHASE OF 6 yrs, after disposal of N Public
property.
20. PROPERTY - RECORD CARDS/ASSESSMENT Permanent N Public
21. PROPERTY - TAXES Permanent N Public
22. REAL ESTATE DATA CARDS 1 yr. N Public
Appraisals, except valuation petition.
23. RECEIPTS - SPECIAL ASSESSMENTS 6 yrs, after final N Public
payment of assessment.
24. SALES 6 yrs. N Public/Private MS 13.51,
Original kept by State. Subd. 1
25. SALES STUDIES 6 yrs. N Public/Private MS 13.51,
County, independent, in house. Subd. 1
26. SEARCH COPIES 1 yr. N Public
27. SPECIAL ASSESSMENT PROJECT APPROVALS Permanent N Public
AND SPECIAL BENEFIT VALUATIONS
Council actions, resolutions, etc.
28. SPECIAL ASSESSMENT ROLLS 6 yrs. after final payment N Public
of assessment.
29. TAX ABATEMENT AND AFFIDAVIT 6 yrs. N Public
Letter of request, bills, verification
document, etc.
ASSESSING CITY GMAMAI-,REQUIRD•S REI'MUION MIMIE rage B
DATA PRACTICES DATA MAC.
RECORDS SERIES DESCRIPTION RETE XION PERICD/STATUTE AlUJIVAL (JASSIE'iCMION STA1tU'E
30. TAX ESTIMIYI'E FILE 5 yrs. N rublic
31. VALUATION LISTS 6 gars. N Public
**SEE O`T'HER SECTIONS OF THIS GENERAL SCHEDULE FOR RECORDS SERIES NOT LISTED HERE.
_ ;:r ,lir�4f�AI �I ►�iii'�_. _:�itlL,l iiM IIi I 'i1� i11IlS3711�1DlllillllitfL11�1��1111ei1tiilILL=1�
BODS CITY SAI, R_EQDIM R_E.TERMN SCHMI E Pace 9
DATA PRACTICES DATA P.-AC.
RDOORDS SERIES DE.SMIPPInN RE` ERrION PERIOD/STATM ARCHIVAL CLASSIFICATION STATU`i
1. APPEARANCE BONDS 6 yrs. after completion of N Public
contract.
2. BOND AND INTEREST COUPON REGIS'T'ER 6 yrs. after payment. N Private MS 475.55,
Nonpublic Subd. 6
3. BOND SALE TRANSCRIPTS After maturity. N Public
Resolutions, etc.
4. CANCELLED/PAID BONDS, COUPONS AND 6 yrs. after paid/audit. N Public
CERTIFICATES MS 475.553, Subd. 3
5. CONTRACTOR LICENSE BONDS 6 yrs. after completion of N Public
Certificate of insurance, applications, contract.
etc.
6. FIDELITY BONDS 6 yrs. after conpletion of N Public
contract.
7. INDEMNITY BONDS 6 yrs. N Public
Lost stock certificates.
8. LICENSE BONDS 6 yrs. after completion of N Public
contract.
9. PAYMENT BONDS 6 yrs. after completion of N Public
Letters of reduction, etc. contract.
10, PERFORMANCE BONDS 6 yrs. after completion of N Public
Letters of reduction, etc. contract.
11. PERMIT BONDS 6 yrs. after completion of N Public
Letters of reduction, etc. contract.
..._��_�r.....�.��..l�r_._ _._._ _.._._... _. ..._ .. .. ...... r._.w.LL..........1_i�u.......� .�.r..rr�.... •..r.l...V�.�..rw...... -�.�ru..l.�rl.r...__ -_�. uw _ _ _ _. ._
BUILDING INSPECTIONS CITY GENERAL RECORDS RE''ENTION SCEUMULE Page 10
DATA PRACTICES DATA PRAC.
RECORDS SERIES DESMIPTION RETENI'ION PERIOD/== ARQUY& CLASSIFICATION STAznE
1. BLUEPRINTS/CITY BUILDINGS - DEPARTMENT' 6 yrs. after sold. N Public MS 13.37
COPY Nonpublic
(See page 44, item 4, for the disposition
of originals.)
2. BUILDING PERMITS - APPLICATIONS Permanent N Public
3. BUILDING PERMITS - PLANS Permanent N Public
4. BUILDING PERMITS - SUMMARY DATA Retain permanently or Y Public
transfer to State Archives
for selection and disposition.
5. BUILDING PERMITS 2 yrs. N Public/Private MS 13.41
Violation notices, correspondence, etc.
6. CONSTRUC'ION PERMITS - OT11ER 6 yrs. N Public/Private MS 13.41
7. CONTRACTORS LICENSE APPLICATIONS 6 yrs. N Public/Private MS 13.41
Plumbing applications, etc.
8. INSPECTION REPORTS 1 yr. N Public/Private MS 13.41
9. PROPERTY RECORD CARDS - BUILDING Permanent N Public/Private MS 13.41
INSPECTIONS
**SEE OTIiER SECTIONS OF THIS GENERAL SCHEDULE FOR RECORDS SERIES NOT LISTED HERE.
kill
77 7
' 1
CEMETERY CITY GENERAL RECURDS RETENTION SCHEDULE Page 11
DATA PRACTICES DATA FRAC.
REQURDSSERIES DEMTP'TtON RETENTION PERIOD/ETA= ARCHIVAL CLASSIFICATION STATUTE
1. BURIAL RECORDS Retain permanently or Y Public
Includes burial permits. transfer to State Archives.
2. LOT SALES JOURNAL Permanent N Public
3. MINUTES Retain permanently or Y Public
transfer to State Archives.
4. MINUTES - TAPE RECORDINGS Tapes may be reused or N Public
discarded 1 yr. after formal
approval of written minutes.
Tape recordings cannot be
the permanent record.
5. PERPETUAL CARE SERVICE LEDGER Permanent N Public
6. PERPETUAL FLOWER FUND CERTIFICATES Permanent N Public
7. REPORT OF GRAVE OPENINGS AND BODY 'TRANSFERS Permanent N Public
Court records, etc.
**SEE MIER SECTIONS OF T11IS GENERAL SCIIEDULE FOR RECORDS SERIES NOT LISTED HERE.
CONTRACTS CITY GEMAT, RECORDS REMMIGN SCHEWLE Page 12
DATA PRACTICES DATA PRAC.
REAMS SERIESDF,9CRIPTION RETENTION PERIOD/STATUM ARCHIVAL CLASSIFICATION STATUTE
1. CONTRACTS AND AGREEMENTS - BIDS AND 10 yrs. after expiration. N Public
SPECIFICATIONS FOR CAPITAL IMPROVEMENT
Accepted.
2. CONTRACTS AND AGREEMENTS - BIDS AND 10 yrs. after paid/audit. N Public
SPECIFICATIONS FOR SERVICES AND SUPPLIES
Accepted.
3. CONTRACTS - BIDS AND SUPPORTING PAPERS 10 yrs. N Public
Rejected.
4. CONTRACTS - DEVELOPERS 10 yrs. after release. N Public
5. CONTRACTS - EQUIPMENT 10 yrs. after disposal. N Public
6. COWRACTS - PUBLIC IMPROVEMENTS 10 yrs. after completion of N Public
Resolutions, correspondence, etc. project.
I
7. DEEDS OF EASEMENT Permanent N Public
Attorney's opinions, etc.
8. DEEDS TO MUNICIPAL PROPERTY Permanent N Public
9. FRANCHISES GRANTED BY MUNICIPALITY 5 yrs. after cancellation. N Public
Attorney's opinions, letters of explana-
tion, correspondence, etc.
10. LAND TRUST PROPERTY RECORD 6 yrs. after cancellation. N Public
11. LEASE OF MUNICIPAL PROPERTY 5 yrs. after cancellation. N Public
Copy of lease, payment record, etc.
12. TITLES TO MUNICIPAL VEHICLES AND EQUIPMENT Length of ownership. N Public
**SP..E (AMM SFrTIOTIS OF IgTT! MIMI%.T, Sr'TTFIIMr T'0R T'PY P,TIS Sr."TFS 21r'+T T.TF7M.I WRE,
r
COURTS CITY GENEEAL RF)OOgtDS RECTION SCfIIDULE PagF,, 13
DATA PRACTICES DATA f&iC.
RQMWS SEUES DESCEZPTION REWTION PERIOD/STA_UrF ARCHIVAL CLASSIFICATION SLA'IilIE
1. COURT DOCKET HOOKS 10 yrs., then transfer to Y Access to court
State Archives. data is governed by
the Laws of Minn.,
Chapter 298, Sec. 44,
[13.901 and rules
promulgated by the
Minn. Supreme Court.
2. CRIMINAL CASE FILES 10 yrs. N Access to court
data is governed by
the Laws of Minn.,
Chapter 298, Sec. 44,
[13.901 and rules
promulgated by the
Minn. Supreme Court.
3. JUSTICE OF PEACE DOCKET HOOKS 10 yrs., then transfer to Y Access to court
State Archives. data is governed by
the Laws of Minn.,
Chapter 298, Sec. 44,
[13.901 and rules
promulgated by the
Minn. Supreme Court.
4. JUSTICE OF PEACE DOCKET FILES 7 yrs. N Access to court
data is governed by
the Laws of Minn. ,
Chapter 298, Sec. 44,
[13.901 and rules
promulgated by the
Minn. Supreme Court.
5. MUNICIPAL COURT ACCOUNTING RECORDS 6 yrs. N Access to court
data is governed by
the Laws of Minn. ,
Chapter 298, Sec. 44,
[13.901 and rules
promulgated by the
Minn. Supreme Court.
COURT'S CITY MUM, RECORDS MENTION SCITVULE Page 14
DATA PRACTICES DATA PRAC.
RECORDS SERIES DESCRIP`T'ION RET'ENT'ION PER ARQjiVAL CLA.SSIFicui N S7'ATum _
6. MUNICIPAL COURT MINUTE, DOCKET, AND Immediate transfer Y Access to court
JUDGEMENT BOOKS to State Archives. data is governed by
the Laws of Minn.,
Chapter 298, Sec. 44,
[13.90] and rules
promulgated by the
Minn. Supreme Court.
NOW: Except in Hennepin and Ramsey Counties, all municipal courts were abolished in 1972. All records should be
transferred to the State Archives or disposed of as indicated by this schedule.
**SEE OT11ER SECTIONS OF TRIS GENERAL SCHMULE FOR RECORDS SERIES NOT LIS'T'ED HERE.
ELECTIONS CITY GENERAL RECORDS RETENTION SCHEDULE Page 15
DATA PRACTICES DATA FRAC.
RFX7N2M SERIFS DEMO PTION RETENTION PERIGUZETAILIT : ARCHIVAL CLASSIFICATION STATUTE
1. ABSTRACT OF ELECTION RETURNS Retain permanently or Y Public
transfer to State Archives.
2. AFFIDAVITS OF CANDIDACY 1 yr. N Public
Application by voters to place name of
candidate on ballot.
3. AFFIDAVITS OF PUBLICATION 1 yr. N Public
4. BALLOTS - ABSENTEE 1 yr. N Public/Private MS 13.37
5. BALLOTS - COMPLETED 1 yr., unless contested. N Public/Private MS 13.37
MS 204C.25
6. BALLOTS - REJECTED 1 yr., unless contested. N Public/Private MS 13.37
7. BALLOTS - UNVOTED 1 yr. N Public
8. CANDIDATES' FINANCIAL REPORTS 1 yr. N Public
9. CERTIFICATES OF ELECTION 1 yr. N Public
10. CHANGE OF ADDRESS CARDS 1 yr. N Public
11. ELECTION BOUNDARIES AND PRECiwr MAP Retain permanently or Y Public
Resolutions, correspondence with the transfer to State Archives.
State, etc.
12. ELECTION JUDGE CARDS 1 yr. N Public
13. FLAG CERTIFICATE 1 yr. N Public
14. INSTRUCTION BOOKS FOR JUDGES 2 yrs. N Public
15. NOMINATING PETITIONS 1 yr. N Public
16. OATH OF OFFICE - ELECTED OR APPOINTED 6 yrs. after official N Public
leaves office.
ELECTIONS CITY GENUAL R.000RDS RET'E:[ VION SC11EVULE Page 16
DATA PRACTICES DATA PRAC.
RECORDS SERIES DPOMIPTIQN RE=ION PERIOD/S'T'ATUTE ARCHIVAL CLASSIFICATION STATUTE
17. OAT11 OF RESIDENCE CARDS 2 yrs. N Public
18. POLL BOOKS Retain permanently or Y Public
transfer to State Archives.
19. POLLING PLACE AGREEMENTS 2 yrs. N Public
20. PRECINCT BOOKS AND PRINTOUTS 1 yr. N Public MS 201.091,
From county. Subd. 4
21. PURGE LISTS 1 yr. N Public
22. REGISTRATION CARDS - DELETED 1 yr. N Public NLS 201 .091 ;
Subd. 4
23. REGISIItATION CARDS/POLL LISPS - INACTIVE 1 yr. N Public MS 201.091,
Subd. 4
24. REGISTRATIONS - ACTIVE Permanent N Public
25. RETURN REPORTS 1 yr. N Public
26. TALLY SREE`I'S 1 yr. , unless contested. N Public
21. WTER CERTIFICATES 1 yr. N Public
28. VOTER RECEIP`T'S Destroy after election N Public
is complete.
**SEE MUM SECTIONS OF 111IS GENERAL SCHEDULE FOR RECORDS SERIES NOT LISTED HERE.
. r,i .,. _. .... �/' 1" - 111' els •Iil.1 .i� 1;11 1- ... ..
FINANCIAL ACCOUNTING CITY GENERAL RECORDS R'NPION SCHEDULE Pagn 17
DATA PRACTICES DATA FRAC.
RECORDS SERIES DESMIPTION RETENTION PERICD/STATUTE ARCHIVAL CLASSIFICATION ST'ATUT'E
1. AOCOUNP REPORTS - DELINQUENT AND 6 yrs. N Public
UNCOLLECTIBLE
2. ACCOUNTS PAYABLE LEDGERS AND JOURNALS 10 yrs. N Public
3. ACCOUNT'S RECEIVABLE - COPIES OF BILLINGS 6 yrs. N Public
4. ACCOUNTS RECEIVABLE - LEDGERS AND JOURNALS 6 yrs. N Public
5. ANNUAL BUDGET Retain permanently or Y Public
transfer to State Archives.
6. ANNUAL FINANCIAL REPORT AS AUDITED Retain permanently or Y Public
transfer to State Archives.
7. ANNUAL FINANCIAL STATEMENTS Retain permanently or Y Public
transfer to State Archives.
8. APPROPRIATION LEDGER 6 yrs. N Public
9. APPROPRIATION LEDGER STATEMENTS 6 yrs. after paid/audit. N Public
10. AUDIT REPORTS Retain permanently or Y Public
transfer to State Archives.
11. BANK STATEMENTS 6 yrs. N Public
Slips, books and reconciliations.
12. BILLING STATEMENTS 6 yrs. N Public
13. CANCELLED C[1ECKS 6 yrs. N Public
14. CAPITAL ASSET RECORD Permanent N Public
15. CAPITAL STOCK CERTIFICATES Permanent N Public
16. CASA RFrPTPTS At1ALYSTS 6 yrs. N Public
FINANC LAL/AOCOUNTING CITY GENMAL HELMS RETENTION SCHEDULE Page 18
DATA PRACTICES DATA PRAC.
RECORDS SERIES DESCRIP`T'ION RETENTION PERIOD/STAIVTE ARCHIVAL CLASSIFICATION STATUTE
18. CLERKS RECEIPTS - COPY 6 yrs. N Public
19. CLERKS REGISTER OF DISBURSEMENT Retain permanently or trans- Y Public
fer to State Archives for
selection and disposition
when no longer needed by
the agency.
20. CLERKS REGISTER OF RECEIPTS - ORIGINAL Retain permanently or trans- Y Public
fer to State Archives for
selection and disposition
when no longer needed by
the agency.
21. DAILY CASA REPORT AND RECEIPTS 6 yrs. N Public
22. DEPOSIT SLIPS 6 yrs. N Public
23. DISBURSEMENT CLASSIFICATION LEDGER 6 yrs. N Public
24. ENCUMBRANCE - ORDERS ISSUED 6 yrs. N Public
25. EQUIPMENT INVENTORIES 6 yrs. N Public
26. EXPENDITURE REPOR'T'S 6 yrs. N Public
27. FINANCIAL PLAN Retain permanently or Y Public
transfer to the State
Archives for selection
and disposition.
28. GENERAL JOURNAL, Permanent N Public
29. GENERAL LEDGERS Permanent N Public
30. INVESIMENT CONFIRMATION WORKSHEETS 6 yrs. N Public
31. LABOR POOL WORKSHEET 6 yrs. N Public
FINANCIAWACOOUNTING CITY GENERAL RECORDS RFTTF,NI'IQN SQ0X11AE Par � 19
DATA PRACTICES DATA i csi'2AC.
RECORDS SERIES DESMPi'ION RLTENTION PERIOD/STATUTE ARCHIVAL CLASSIFICATION STAIM
32. MONT[ILY BUDGET REPORT 2 yrs. N Public
33. MONT[ILY FINANCIAL REPORT 2 yrs. N Public
34. MONTHLY TREASURER'S REPORT 2 yrs. N Public
35. PAID INVOICES AND CLAIM VOUCHERS 10 yrs. N Public
36. PARKING REPORT - MONTHLY 2 yrs. N Public
37. PARKING TICKETS - CARBON COPY 1 yr. N Public
38. PAYROLL REGISTERS Permanent N Public/Private MS 13.43
39. PURCHASE ORDERS 6 yrs. N Public
40. REAL ESTATE RECORDS - CITY-amm Permanent N Public
41. RECEIPTS CLASSIFICATION LEDGER 6 yrs. N Public
42. RECEIPTS AND RECEIPT BOOKS 6 yrs. N Public
43. REGISTER OF RECEIPTS - DUPLICATE 2 yrs. N Public
44. REGISTER OF RECEIPTS - ORIGINAL Permanent N Public
45. REQUISITIONS - DEPARTMENT COPY 2 yrs. N Public
46. REQUISITIONS AND PURCHASE ORDERS - ORIGINAL 6 yrs. N Public
47. REVENUE SHARING RECORDS 6 yrs. N Public
48. SAVINGS ACCOUNT BOOK 6 yrs. N Public
49. TRAVEL EXPENSE RECORDS 6 yrs. N Public
50. TREASURERS RECEIPTS - ORIGINAL 6 yrs. N Public
FINANCIAL ACCOUNTING CITY GENERAL RE00RDS REI'EMON SCHEDU ,E Page 20
DATA PRAACTICES DATA FRAC.
REOD DS SERIES DE:SMIPTION RETENTION PERIOD/STATUTE ARCHIVAL CLASSIFICATION STATUTE
51. TREASURERS REGISTER OF DISBURSEMENTS 6 yrs., then transfer to Y Public
the State Archives for
selection and disposition.
52. TREASURERS REGISTER OF RECEIPTS 6 yrs., then transfer to Y Public
the State Archives for
selection and disposition.
53. VERIFIED ACCOUNTS AND INVOICES 6 yrs. N Public
54. VOUCHER REGISTER Retain permanently or Y Public
transfer to State Archives
for selection and disposition.
55. VOUCHERS - ORDER TO PAY 6 yrs. N Public
56. WORK ORDERS 6 yrs. N Public
NOTE: Many old financial records, especially summaries, may not fit into these categories. Contact the State
Archives for assistance in disposing of these records.
**SEE 071JER SECTIONS OF THIS GENERAL SCHEDULE FOR RECORDS SERIES NOT LISTED HERE.
INSURANCE CITY GENERAL RDOOMS RETENTION SCHEDULE Page 21
DATA PRACTICES DATA PMC.
$EQQ ,S SERIES2,SBIFTION REI'ENTIOON PER1QDZSM'[S„Ti'E ARCHIVAL CLASSIFICATION SMZtTxE
1. ALMOMOBIIP INSURANCE 6 yrs. after expiration N Public/Private MS 13.43
Claims paid or not paid, policies and except those involving a
reports, etc. minor, save until minor
is 21.
2. EMPLOYEE DISIiONESTY BONDS 6 yrs. after expiration N Public
except those involving a
minor, save until minor
is 21.
3. FIRE INSURANCE OR OTHER INSURED PERILS 6 yrs. after expiration. N Public
4. GENERAL LIABILITY INSURANCE 6 yrs. after expiration N Public
except those involving a
minor, save until minor
Is 21.
5. INDEMNITY INSURANCE 6 yrs. after expiration. N Public
6. LIFE INSURANCE 6 yrs. after expiration or N Public
settlement.
7. POLICE PROFESSIONAL LIABILITY 6 yrs. after expiration N Public
except those involving a
minor, save until minor
is 21.
8. PROPEM INSURANCE 6 yrs. after expiration or N Public
settlement.
9. PUBLIC OFFICIALS LIABILITY 6 yrs. after expiration N Public
except those involving a
minor, save until minor
is 21.
INSURANCE CITY GEMAL REOORDS RETENTION SCllEAM Page 22
DATA PRACTICES (IATA FRAC.
RECORDS SERIES DESCRIPTION RETENTION PERIOD/STATUTE ARCIIIVAI, CLASSIFICATION STATUTE
10. UMBRELLA LIABILITY 6 yrs. after expiration N Public
except those involving a
a minor, save until minor
is 21.
11. WORKERS COMPENSATION - CLAIM REGISTER Permanent N Private MS 176.231,
Subd. 8
12. WORKERS COMPENSATION - POLICIES 6 yrs. after expiration N Public
(See also Persoruiel.) except those involving a
minor, save until minor
.. G JL
G,
**SEE OTIIER SECTIONS OF THIS GENERAL SCHEDULE FOR RECORDS SERIES NO'T LISTED HERE.
�.w�+r wry. -�..�..•.�.
LIBRARY CITY GENERAL RDJM-S RETENTION SCHEI)CnE Pace 23
DATA PRACTICES DATA PRAC.
RMMS SE ES DESCREPTIM RETENTION PERIODZSMWM ARCHIVAL CLASSIFICATION STATUTE
1. ACQUISITION RECORDS Retain purchase N Public
Includes purchase orders and gifts records 6 yrs. and
(donor records) . donor records
permanently.
2. ANNUAL REPORT OF THE LIBRARY BOARD Retain permanently or Y Public
transfer to State Archives.
3. AUDIO VISUAL EQUIPMENT CHECKOUT Retain loan/checkout 2 yrs. N Public/Private MS 13.40
RE(ORDS and fees and fines for
Who currently has checked out pro- equipment 6 yrs.
jectors, cameras, etc., and who has
returned equipment damaged or late
and has not yet paid for damage or
fine.
4. BOOKMOBILE RECORDS Retain schedules until N Public/Private MS 13.40
Schedules, circulation records, superseded. Retain equip-
equipment, etc. ment records for life of
equipment plus audit. For
circulation records see V,
page 24.
5. BORROWING AND PE(GISTRATION OF 2 yrs. N Private MS 13.40
LIBRARY MATERIALS
Record of borrower and material
returned that was overdue or
damaged if amount of damage or
fine was not paid.
6. CATALOGS Until superseded. N Public
Author, title, subject.
LIBRARY CITY GUMAL REOCRWS R_i'I'F_►�TION SCFI E Page 24
DATA PRACTICES DATA FRAC.
RF�QORDS SERIES DEaMIPTION RIaI MION PERIOD/STA UM ARCHIVAL CLASSIFICATION STATUTE
7. CIRCULATION RECORDS Retain cards and computer Y Private MS 13.40
Includes cards, computer entries, entries until superseded.
and statistical reports. Retain annual statistics
permanently or transfer to
the State Archives for
selection and disposition]
other stats 2 yrs.
8. COPYRIGIIT COMPLIANCE RECORDS 3 yrs. N Public
9. DEACCESSION RECORDS Retain ntirchasing N Public
Pertains to withdrawing publications records 6 yrs. and
from collection. Including records donated material
of purchases and donated items. permanently.
10. DIRECTOR'S/LIBRARIANS'S FILES Retain permanently or Y Public/Private MS 13.43
transfer to State Archives
for selection and disposition.
11. FEE AND SERVICE CHARGE RECORDS 6 yrs. N Public
12. FINE AND LOST HM REIMBURSEMEKC 6 yrs. N Public/Private MS 13.40
RECORDS
13. INTER-LIBRARY LOANS Until superseded. N Public/Private MS 13.40
Loans of materials received to and
from libraries.
14. MEETING ROOM REQUEST 1 yr. N Public
Application to use meeting rooms
and any charges to be paid.
15. MINUTES OF ME LIBRARY BOARD Retain permanently or Y Public
transfer to State Archives.
. .j .. ,....r.....a•. it►+A'rat7�R•1..�:.,'I���i, r� n •a+.1NII 1,hMll�fa.I1{.I..fl rn. n• « .- w+n+•a.. ,..
LIIIRJW Cny Irl. RFi0f M RM], UM MIEV= Page 25
DATA PR11CrICF i DATA PITC.
BEKXM SEQIIES DEMIIP'r1QH RM1TN JION MUa2ZSr�lU= AIICIIIVAL LUSSIFICAT1ON SI'117VIT
16. MIMIIEES - TAPE REOOMINMS Tapes may be reused or N Public
Tape recordings of Library Board. discarded 1 yr. after
formal approval of written
minutes by board. Tape
recordings cannot be Lite
permanent record.
17. NEWS I II]VIS 2 yrs., then transfer Y Public
Generated by library. to the State Archives.
10. PETTY CASA REPOR'T'S 6 yrs. N Public
19. PUBLICITY 2 yrs., then transfer Y Public
Includes news releases and public to the State Archives for
service announcements generated by selection and disposition.
library.
20. SHELF LIST Until superseded. N Public
21. SPDCIAL EVEMS AM PROGRAMS 2 yrs., then transfer Y Public
to Lite State Archives for
selection and disposition.
22. UIT)DIES AM REPOR'T'S Transfer to State Archives Y Public
Includes surveys, statistical for selection and disposition
reports, consultant reports, et-c. when no longer needed by agency.
23. VOLUtIML-31 GROUPS RIXMDS 6 yrs., then transfer Y Public
Minutes, scrapbooks, and ol-her to Lite State Archives for
records of friends of Lite Library selection and disposition.
groups, etc.
24. VOLMIEER PEIMMIEL REOORUS 5 yrs. after volunteer N Public/Private MS 13.43
period ends.
n11rr rt7►ti't1?\t "rywIVIl•r IYT rl-MITIS SIMMS WTV IMRITT7 IIERE.
LIQUl7It units L,BUMhS RBI'EMrION Ac31FIA 11 F: Page 26
DATA PPAMC'F'.,S DATA MAC.
R�fi�Si��.,lt��ttlrr Rl;r> rrrlt�,PEg.[t�Z/s��Tt►r>ti AFK,�1IV11L C�..��,tE[S:d'T.LO11��1I11T
1. AUDIT REPMrS - MWII WY 2 yrs. N Public
2. AUDITOR'S RCPCnt'I'S - ANNUAL Permanent N Public
3, BAM GrATt MUMS 6 yrs. N Public
4. CM1 MLCD O1ECR5 6 yrs. N Public
5, CA511 REGIS'11;It TAP S - DAILY SALES 2 yrs. N Public
6. CHUM STUBS 6 yrs. 11 Public
7. DAILY 1tIX:EI1"T HERR TS 2 yrs. N Public
0. GEMAL LGUGE.'tt Permanent 11 Public
9. INV MMY SUMS 2 yrs. It Public
10. 12IX:EMPr DOHS - DEPOSIT 1")KS 6 yrs. N Public
11. RECEIPT AND DISMRSEMENr JMMAL Permanent N Public
12. 712 MMIC EMEMS - MUM 2 yrs. N Public
13. Vt "IE -S r C1,A t MS r AND INVOICES 10 yrs. N Public
Paid on council audit.
*ASFS O111ER SECTIONS OP MIS GMMM SCIMULS 1:'0'It ROMMS SERIES NOT LISTED 11M.
PURRS AND RECREATION CITY (SAL RE00106 REIMION SCHFDC116 Page 27
DATA PRACTICES DATA 1='RAC.
REQQBDS SERIES DESC'RIPT QU REPENPION PERIOD/STAT M ARCHIVAL CLASSIFICATION STA=
1. ACTIVITIES - BROCHURES Retain permanently or Y Public
transfer to State Archives
for selection and disposition.
2. ACTIVITY FLYERS 1 yr. N Public
3. ANNUAL REPORTS Retain permanently or Y Public
transfer to State Archives
for selection and disposition.
4. APPLICATION FOR TE UwARY EMPLOYMENT 3 yrs. N Public/Private MS 13.43
5. CASA REGISTER PROGRAM FORMS 6 yrs. N Public
Department copy.
6. COMPLAINT FORMS 2 yrs. N Public
Department copy.
7. CONTRACTS FOR USE OF PARR AND RFCRM- TION 6 yrs. after expiration. N Public
FACILITIES
8. DAILY CASA REPORT 2 yrs. N Public
Department copy.
9. DEPARTMENT REPOR'T'S Retain permanently or Y Public
transfer to the State
Archives for selection
and disposition.
10. DEPARTML'NT RULES AND REGULATIONS Until superseded. N Public
Includes parks, beaches, pools, skating
rinks, and general use.
11. MINUTES - PARK AND RDCRE 1TION COMMISSION Retain permanently or Y Public
MEETINGS transfer to State Archives.
PARRS AND RECREATION CITY GI;TIERAL RECORDS REIEENTION SCHEDULE Page 28
DATA PRACTICES DATA FRAC.
RECCIRDS SERIES DESCRIPTION RB=ION PERIOD/SMili'E ARUIVAL CLASSIFICATION STA9V1%
12. MINUTES - TAPE RECORDINGS Tapes may be reused or N Public
discarded 1 yr. after formal
approval of written minutes.
Tape recordings cannot be the
permanent record.
13. PART—TIME EMPLOYEE CARD FILE 5 yrs. after termination. N Public/Private MS 13.43
Date of employ, salary, promotion, etc.
14. PART-TIME EMPLOYEE EVALUATIONS 1 yr. N Public/Private MS 13.43
15. PERMITS 2 yrs. N Public
For use of school facilities, park use
and ballfields.
16. PRESS RELEASES Retain permanently or Y Public
transfer to State Archives.
17. PROGRAM ACTIVITY REGISTRATION FORMS 2 yrs., unless subject to N Public/Private MS 13.57
state or federal grant
requirements.
18. REPORTS OF INJUIRIES - COPIES 6 yrs. N Public/Private MS 13.43
19. TICKET SALES REPCIRTS 6 yrs. N Public
Originals.
20. VEHICLE REGISTRATIONS Life of unit. N Public
**SEE O'THER SECTIONS OF THIS GENERAL SCHEDULE FOR RECORDS SERIES NOT LISTED HERE.
PAYROLL 5.1�'Y MAA, RMUS Rsl tt?tL IF3H1L>; Pagf 29
DATA PRAMCES CES MTA I W.
itk744RUs sE¢r.E. cSc131�1oN R�17�N,CIikLP�'�i1S1?LF.C�y_I'E ARc�liv_AL_s1.��,S1FtS1�7tuN sr11Tu �
1. CANCELLE3) CHECKS 6 yrs. N Public
2. EIMMEC CO1?11tACrS 6 yrs. N Publlc/Private 11S 13.43
3. E24PIMEE PAYROLL JOURNAL Permanent N Public/Private MS 13.43
4. E24MMEE PAYROLL LEDGERS Permanent N Public/Private MS 13.43
5. MMIS11E UT1'S 6 yrs. N Private MS 13.43
6. INSURANCE CLAIM PAYMPM RIMIU)S 6 yrs. N Public
7. INSURANCE PREMIUM REPORT 6 yrs. N Public
0. MIMSOi1'A W111101DIM REPOIrr 10 yrs. ; N Public/Private MS 13.43
9. PAYROLL WORKSIBOTS 6 yrs. N Public/Private MS 13.43
10. PENSION All) RCr1RENWI! PLAN Permanent N Public
11, PERA REPORTS Permanent . N Public/Private MS 13.43
12. PUL9 ITHEL RDUORD CARD Permanent N Publlc/Private HS 13.43
13. QUAR'IMLY PAYROLL RE:POVfS 6 yrs. N Public/Private MS 13.43
14. TIME: snwrS 6 yrs. N Public/Private MS 13.43
15. UNITED FUND AUIUORIZED DEDUCTION 6 yrs. N Public/Private MS 13.43
16. VACATION AID SI(X LEAVE SLIPS 111x) RE:POIrrS 6 yrs. N Public/Prlvate MS 13.43
17. W-2 S`rATE2•1L'HI'S - UIPLt7YERS COPY 6 yrs. N Public/Private MS 13.43
10, W-4 EMAI ME1drS 6 yrs. N Public/Private MS 13.43
19. WORKERS CO41114SA`I'ION RUPMrS 6 yrs. 11 Private MS 13.43
PERMITS AND LIUWES RIT. 'ION BC:HEDULE Page 30
DATA tPA(,'I'I(E.9 DATA FRAC.
MUM SMItIES DEMU F 1ON IWIMION PEItI(7[111$MUi'B �fi(.1iIV11L CL,11.551�'LC 1�Ti_C�l 5�1L1E
1. DEM 1,10ENSE 3.2% APPLICATION 6 yrs. after expiration. N Public *"k
Ott ail off sale.
2. UICYCLC AND VEHICLE LICENSES ANU 11EMMM; 6 yrs. after expiration. N Public *"*
3. IIUItNIM PEM ITS 1 yr. N Public **"
4. IIUSINESS LIMNS W. 6 yrs. after expiration. N Public
5. BUMNESS MC MTS -• APPLICATIONS 6 yrs. after expiration. N Public
Certificate of insurance, etc.
6. DUSINESS LICENSES - ItEC11SEU M ItE,IIX.'M 3 yrs.- ll Public *"k
7. CARNIVAL MCM.13C APPL.ICA'1'IOT15 6 yrs. after expiration. N Public *"*
Certificate of inautance, etc.
U. EA'1'1NG Es"mmISI1MENr LICENSES 6 yrs. after expiration. 11 Public *"*
9. ELECIRICAL MUM PERMIT 2 yrs. N Public *"*
10. CMttt OR11 I,1Cl; R S AM Itf;lCAt'.l'S 6 yrs. after expiration N public *"*
At)plicationa, certificate of inuurance,
etc.
11. CWnA(;C AM ltr:rt►S1 11AU1,U S LIM-MRS 6 yrs. N Public *"k
Ilonds, certificate of insurance, etc.
12. WIEL AM M(Il'EL LICEMES 6 yrs. after expiration. N Public *"k
13. LICCNSES - 110 SELL 1NIMI(Arim 6 yrs. after expiration. N Public *"k
AW) NUN-l"W)(1 c' MIG LIL"m
Ilonds, certificate of insurance, etc.
14. LICENSES Olt 1'C ORTS - t"t PM AND ANIMALS 2 yrs. after expiration. N Public ***
Itabies, vaccinations, etc.
a aa11t't'1.IrJ%T1"I lWt'h, 1(--..1'•r t-"I Mpi ^ )1m 7lblttt/"_^.-r!:, Anr itljvmv 1f i 1• ► +•t ► t• .� •• t7��
1) t..al..;,•1►If���'"�1►'""'"f*'1N�••-,e`•�,t�T,trrT,�.,ltt* �itr ,1�,.1_ -�+1 •+�•,�t.,, , •+i ...
PERMITS AID LICENSES CITY GEMAL, IR OMS RFTEMITIQU CCH IARZ Page 31
DATA mACPi CES DATA Ii2AC.
REQUIMS SERIES DESCRI1Yl'I4ti l PION PERICO/sP21'IIII'E AM11YAL Q AS"BI IMT1S1fI SPA 17.
15. LICENSES OR PERMITS - 1110 HOLD PUBLIC 2 yrs. N Public ***
GAT11E3tI1IGS OR PARADES
16. LICENSES Olt PERMITS - TO SOLICIT MONEY FOR 2 yrs. after expiration. N Public ***
VARIOUS CAUSES
17. LICENSES OR PERMITS - TO USE PUBLIC PARKS, 2 yrs. N Public ***
STREAMS, DOCKS, EPC.
Application, certificate of insurance,
etc.
10. MO11OR VEHICLE LICENSES - DEALE121 RIMIAI. 6 yrs. after expiration. N Public ***
19. MOVING PERMIT 2 yrs. N Public ***
20. PLASTERING PERMIT 2 yrs. N Public ***
21. PLUMBING PERMITS 2 yrs N Public ***
22. POOL LICENSE 6 yrs. after expiration. N Public ***
23. STREET USE PERMIT 2 yrs. N Public ***
24. WRECKING PERMIT 2 yrs. N Public ***
***APPLICATION DATA, EXCEPT FOR NAMES AND ADDRESSES, ARE PRIVATE IF LICENSE IS NEVEM GRANTED.
**SEE 0111ER sEcrionS OF THIS GE amAL SCIIEDUI.E FOR RECORDS SERIES NOT LISTED HE31E.
..__.�.,.-_-.-..��... ...-....-.-... _. ...r..a. .••• r.wt�.wf'N••.•'..+.tft'ffT•^MM -�»h .. _ ..
-71
rEItSONt1C[, rage 32
DAIA PPAC1'I(-'CS MTA MAC,
MMM SE311M 12=3 PION RELULUM P uoy/SWME ARQIIVAU (.,,Ass i 1'1Sau(& Sr117V1E
1. ACrIUAVl'r Or 111IILICA'1'ION MI. JOU OPENING 3 yrs. N Public/Ptivate FLS 13.43
2. AFTIRMATIVL ACTION r YS" Permanent N Public
Sexual hatrassnient and diseLlininaLion. Private FIS 13.43
Confidential FLS 13.39
. 3. Ar)'L1CA'1'IMIS POR 13TH IMMENC - NUI' 111110) 1 yr. N ]Public/rt ivate M5 13.43
Resumes, t4loL-os, leLtets of-
recomnendation, etc.
4. APPLICA'I'1ONS Or rE M"S" ON ELIGIBILITY LIST 2 yrs., or length of N rublic/rt ivate FLS 13.43
eligibility if longer.
5. ARB111INHON VLX-'1SIONS Permanent N Public
6, CERMICA'1710N Or 1Wr Rr.SUL'1'S 2 yrs. N Public
7. CUM ItM- YAWS 6 yrs. II Public
Includes py records..
0. CIASSIr•)CATION SI11UIPS 5 yrs. N rublic
Vescr ipti.on of job duties of
Individual city positions.
9. COMPACTS - IAIM UNIONS 6 yrs. after expirnLion, Y ]Public
Contracts between city m-uiagenrnL and then transfer to the State
various latxir 111110116 including Archives for selection and
corrertxxrdence, salary schedules and disposition.
personnel policies.
10. UCPAMME"J'AL RULUS AM) 11061JI.11,'1'lONS retnkvrent N Public
rolicies and procedures.
11. EL1GI111LI'CY 1tWIRITR 3 yrs. after job N ]Public/Pt ivate FIS 13.43
Lists of job atplicant:s who have qualified has been filled.
on required examination ranked Li order
of test score.
PERSONNEL CITY (SAL RFXJ()}tDS RE'TENPION SCHEDULE Page 33
DATA PRACTICES DATA Pc3AC.
RECORDS SERIES DESCRIPTION RETENTION PERICD/STAT[fl'E ARCHIVAL CLASSIFICATION STATUTE
12. EMPLOYEE SUGGESTION FORM 2 yrs. N Public/Private MS 13.43
13. EQUAL EMPLOYMFIH OPPORTUNITY REPORTS/SUMMARY 3 yrs. N Public
DATA 29 CFR 1602.30
Reports sent to Federal Government.
14. EXAMINATION FILE 3 yrs. eligible, N Private MS 13.43
Completed examinations. 1 yr. not eligible.
15. FAIR LABOR STANDARDS ACT Permanent N Public
Salary schedules, employee classification,
compensation periods, work schedules/periods.
16. FIRST REPORT OF INJURY 6 yrs. N Public/Private MS 13.43
MS 176.151
17. GRIEVANCES FILES Permanent N Public/Private MS 13.43
EmQloyee grievances and/or complaints filed
under a labor agreement or personnel rules.
18. INSURANCE POLICIES AND CERTIFICATES 6 yrs. after expiration. N Public
19. JOB DESCRIPTIONS Until expiration. N Public
20. LABOR UNIONS - DISPUTES Retain permanently or Y Public
transfer to State Archives
for selection and disposition.
21. LABOR UNIONS - NEGOTIATING DATA 6 yrs. N Public
22. LANG TERM DISABILITY INSURANCE 10 yrs. after final settle- N Private MS 13.43
Claims filed by employee for LTD ment of claim.
insurance program.
23. MINUTES - PERSONNEL BOARD Retain permanently or trans- Y Public
fer to State Archives for
selection and disposition.
PERSONNEL CITY (SAL RECORDS RE1=W 5CHEIMILE Page 34
DATA PRACTICES DATA PRAC,
REOORUS SERIES DESMETION RETENTION PERIOD/L'1'ATtTPF: ARCHIVAL CLASSIFICMON STAT nZ
24. MINUTES - TAPE RECORDINGS Tapes may be reused or N Public
discarded 1 yr. after formal
approval of written minutes.
Tape recordings cannot be
the permanent record.
25. NON-ONION SALARY DETERMINATION 6 yrs. after expiration, Y Public
Salary schedules - annual for all then transfer to the State
non-union employees. Archives for selection and
disposition.
26. OSTIA - EMPLOYEE ACCIDENT REPORTS 5 yrs. N Public/Private MS 13.43
27. OSHA - EMPLOYEE EXPOSURE RECORDS 30 yrs. after termination N Public/Private MS 13.43
Any information concerning employee or retirement.
exposure to toxic substances or harmful 29 CFR 1910.20
physical agents.
28. OSTIA - EMPLOYEE MEDICAL RECORDS 30 yrs. after termination N Public/Private MS 13.43
Any information concerning the health or retirement.
status of an employee which is made or 29 CFR 1910.20
maintained by a physician, nurse, or other
health care personnel, or technician,
including medical and employment question-
naires or histories, medical exams, medical
opinions, descriptions of treatments and
prescriptions, and employee medical conplaints.
29. PENSION FILES Permanent N Public
Form letters and reports.
30. PERSONNEL FILES - INDIVIDUAL 5 yrs. after termination. N Public/Private MS 13.43
Containing applications, accident reports,
citations, medical records, personal history,
enployee references, attendance, disciplinary
actions, pArformince evaluations,
and letters of appointrmnts/promotion,
frrmin;�l ;,..,�rne+i,T.;"11'11'tl
PERSONNEL CITY GENERAL REC MDS RE3.'ENTI0N S IEDULE Page 35
DATA PRACTICES DATA FRAC.
RECORDS SERIES DESMIPTION RET 10H PERICD/STATiII'E: ARCHIVAL CLASSIFICATION STA
31. POSITION RECRUITMENT FILE 2 yrs. N Public/Private MS 13.43
Records that relate to posting, recruitment,
selection and appointment to each city
position.
32. REQUISITIONS FOR PERSONNEL 1 yr. after job is N Public/Private MS 13.43
Request from city departments to filled or requisition
fill job vacancies. is cancelled.
33. UNEMPLOYMENT CLAIMS/COMPENSATION 6 yrs. N Public/Private MS 13.43
Claims for unemployment.
34. WORKERS COMPENSATION - CLAIMS 20 yrs. N Private MS 176.231
Injury reports and correspondence
dealing with injuries.
**SEE OTHER SECTIONS OF THIS GENERAL SCHEDULE FOR REOORDS SERIES NOT LISTED HERE.
=t _ ..
PLANNING AND ZONING CITY GENERAT,HDD RDS RETE 10N SCMMULE Page 36
DATA PRACTICES DATA PRAC.
MOWS SERIES DESMIPTION $EIMION EMOD/STIUM ARCHIVAL CLASSIFICATION STA=
1. AFFIDAVITS OF PUBLICATION 6 yrs. N Public
2. CONDITIONAL USE PERMIT FILE 6 yrs. after permit N Public
Application, planning report, action, expiration.
copy of permit, resolutions, etc.
3. FINAL PLATS Permanent N Public
4. M!WrES - L3C uw OR COMM-LSSION Retain permanently or Y Public
transfer to State Archives.
5. MINUTES - TAPE RECORDINGS Tapes may be reused or N Public
discarded 1 yr. after formal
written approval of minutes.
Tape recordings cannot be
the permanent record.
6. ORDINANCES AND RESOLUTIONS Permanent N Public
7. PETITIONS RELATING TO ZONING REQUESTS 6 yrs. N Public
0. PLANNING REPORTS Retain permanently or Y Public
transfer to State Archives
for selection and disposition.
9. PRELIMINARY PLATS 10 yrs. N Public
10. REAL PROPERTY - ABSTRACTS 20 yrs. after disposal. N Public
11. REAL PROPERTY - APPRAISALS 20 yrs. after disposal. N Public MS 13.50
Confidential
12. REAL PROPERTY - BIDS AND ESTIMATES 20 yrs. after disposal. N Public
Appraisal report, certificates, etc.
13. REAL PROPERTY - DEEDS AMD TI`IMS 20 yrs. after disposal. N Public
14. priv, rRnrrmy - r\.c;m ;rrrs T'ermnnPnt N IN, - 11)1is
PLANNING AND ZONING CITY GEMAL RECORDS H9=10N SCHEDULE PE,fie 37
DATA PRACPICES DATA PRAC.
RECORDS SERIFS DR.SMIPTION RENON PERICD/STATUTE ARCHIVAL CLASSIFICATION SMTITI'E_
15. REZONING FILE Permanent N Public
16. SIGN PLAN VARIANCES/APPROVALS Permanent N Public
17. SITE PLANS - APPROVED Permanent N Public
18. SITE PLANS - NOT APPROVED 10 yrs. N Public
19. SPECIAL USE PERMIT FILE 6 yrs. after permit N Public
expiration.
20. SUBDIVISION AND PLATTING FILES Permanent N Public
Application, council review, planning
commission review, studies, etc.
21. SURVEYS - PROPER'T'Y Permanent N Public
22. VARIANCE FILES Permanent N Public
23. ZONING FILES Permanent N Public
**SEE MIE R SECTIONS OF TIIIS GENERAL SCHEDULE FOR RECORDS SERIES NOT LISTED HERE.
PUBLIC SAFETY/POLICE AND FIRE CLU GENERAL REQUIRDS REDMION SMEXAM Page 38
DEPAR`"ENI'S
DATA FRACTICES DATA PRAC.
RECORDS SERIFS DESMPTION RSI'ENTION PERICD/S ATUTE ARCHIVAL CLASSIFICATION STA'ItIIE
1. ABANDONED VEHICLES FILES 5 yrs. N Public
MS 628.26
2. ACCIDENT REPORTS - AUI'DMODILE 3 yrs. N Public/Private MS 13.82
Includes: Date, time and place of action] Confidential MS 13.83,
vehicles involved; drivers of the vehicles; Subd. 4
a brief factual reconstruction of events MS 169.09
associated with the action; names and
addresses of witnesses; names and ad-
dresses of any victims or casualties;
and response or report number.
3. ADMISSION RELEASE REODRDS 2 yrs. after inmate N Public/Private MS 13.82
is discharged.
4. ANIMAL CONIVOL REQUESTS 3 yrs. N Public
5. ANIMAL IMPOUNDS/RELEASE 3 yrs. N Public
6. ANNUAL CODE BOORS (NFPA) 5 yrs. N Public
7. ANNUAL REPORTS Retain permanently or Y Public
transfer to State Archives.
_\ PUBLIC SAFETY/POLICE AND FIRE CITY GENERAL HHOORDS REIMION MIEDULE Page 39
DEPARTMENT'S
DATA PRACTICES DATA FRAC.
REWRDS SERIES DESM PTION RETENTION PERIOD/SI'MUTE ARCHIVAL CLASSIFICATION SMUTS
8. ARREST REPORTS - ADULT/JUVENILE Adult: 10 yrs. N Public/Private MS 13.82
Includes: time, date and place of action; Juvenile: Seek permission Confidential MS 13.83,
any resistance encountered; any pursuit from Juvenile Court to destroy Subd. 4
engaged; whether any weapons were used; when juvenile reaches 18. MS 260.161
the charge, arrest or search warrants, or
other legal basis for action; the identities of
agencies, units within agencies and individual
persons taking the action; whether and where the
individual is being held in custody or is being
incarcerated by the agency; the date, time and
legal basis for any transfer of custody and
identity of the agency or person who received
custody; the date, time and legal basis for any
release from custody or incarceration; the name,
age, sex and last known address of an adult
person or the age and sex of any juvenile person
cited, arrested, incarcerated or otherwise sub-
stantially deprived of his liberty; whether the
agency employed wiretaps or other eavesdropping
techniques; the manner in which the agencies
received the information that led to the arrest;
and the response or report number.
9. BAIL RECEIPTS 10 yrs. N Public
10. BICYCLE SAFETY 2 yrs. N Public
11. BLOOD SAMPLE LOGS 3 yrs. N Public
12. BREATHALYZER TEST RESULTS - NEGATIVE 1 yr. N Public
13. BRENIUALYZER TEST RESULTS - POSI'TIVE 5 yrs. N Public/Private MS 13.82
14, BUREAU OF CRIMINAL APPREHENSION REPOR'T'S 6 yrs., then transfer to Y Private MS 13.82
State Archives for selection
and disposition.
15. CITATIONS/TICKETS 5 yrs. N Public
PUBLIC SAFETY/POLICE AND FIRE CITY M.NFftAL REO7IkS REIT 10H SUMUP, Page 40
DEPARTMENTS
DATA PRACTICES DATA PRAC.
RECOMS SERIFS DESCRIPTION RETE[1PION PERISH?/SUMITE AR(MTVAL CLASSIFICATION SINIUM
16. CIVIL DEFENSE FILES 10 yrs. N Public
17. CLAIMS AGAINST T11E CITY - GENERAL AUID 7 yrs. after settlement. N Public/Private FIS 1.3.43
Confidential MS 13.39
18. COURT DATE ALLOCATIONS 10 yrs. N Public/Private MS 260.161
19. COURT DISPOSITIONS 10 yrs. N Public/Private MS 260.161
20. COURT DOCKET - TRIAL DATES 10 yrs. N Public/Private MS 260.161
21. CRIME PREVENTION FILES 3 yrs. N Public
22. CRIMINAL CASE FILES - ADULT 10 yrs., unless homicide, N Public/Private MS 13.82
then retain permanently. Confidential
23. CRIMINAL CASE FILES - JUVENILE Seek permission from N Public/Private MS 13.82
Juvenile Court to destroy Confidential MS 260.161
when juvenile reaches 18.
24. CRIMINAL RECORD CIIECR LOG 3 yrs. N Public/Private MS 13.87
Confidential
25. DEA111 INVESTIGATIONS Permanent 11 Private MS 13.82
26. DRIVER LICENSE REVOCATION FORMS AND 5 yrs. N Public
SIGN-OUT LOG
27. FINANCIAL REWRDS 6 yrs. N Public
28. FIRE AND MEDICAL, RUNS 10 yrs. N Public/Private MS 13.42
29. FIRE CODE/BUILDING CODE Permanent N Public
30. FIREARM APPLICATIONS/PERMITS Permanent N Private MS 13.36
Includes application to purchase and
a copy of the firearm permit
to carry.
PUBLIC SAFETY/POLICE AND FIRE CITY GEI9ERAL RECORDS RETENTION cKHE = Page 41
DEPARTMENTS
DATA PRACTICES DATA PRAC.
RECOEDS SERIES DESCIPTION RETENPION PERIOD/== ARCHIVAL QASSIFICATION STA!RYPE
31. FIREARM TRANSFERS 6 yrs. N Private MS 13.36
32. FOLLOW-UP REPORTS IF DEATHS, LARGE LOSSES Permanent N Public/Private MS 13.82
OR ARSON i
33. F0LLOW-UP REPORTS IF NO DEATHS OR ARSON 5 yrs. N Public
i
34. FOOD SERVICE RECORDS - JAIL/LOCK-UP 1 yr. N Public
35. CZJNSEI(yT WOUND REPORT 7 yrs. N Confidential MS 626.52
I
MS 625.53,
Subd. 1 f
36. INCIDENT REPORTS 3 yrs. N Public/Private MS 13.82
Includes: date, time and place of action; Confidential MS 13.83,
any resistance encountered; vehicles involved; Subd. 4
drivers of the vehicles; any pursuit MS 169.09
engaged; a brief factual reconstruction of
events associated with the action; names
and addresses of witnesses; names and ad-
dresses of any victims or casualties; the
name and location of the health care facil-
ity to which casualties were taken; and
response or report number.
37. INITIAL COMPLAINT REPORTS (ICR's) 5 yrs. N Public/Private MS 13.82
38. INTERNAL INVESTIGATION REPORTS 3 yrs. N Public/Private MS 13.82
39. JAIL REGISTERS Retain permanently or y Public/Private MS 260.161
transfer to State Archives.
40. LIABILITY RELEASES 3 yrs. N Public
41. ICG SHEETS - OFFICER 5 yrs. N Public/Private MS 13.82
Confidential
42. MALTREATMENT - MINORS/CHILD ABUSE 7 yrs. after date of final N Private MS 626.556,
Substantiated reports. entry in case record. Confidential Sub. 7,11,13
MS 626.556, Subd. 11 (b)