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HomeMy WebLinkAbout09/17/1985 MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-Agenda Informational Items DATE: September 12, 1985 i. The Metropolitan Council, at its Thursday, September 12 , 1985 meeting, voted to release the Scottland "sludge farm" property for sale by the Metropolitan Waste Control Commission (MWCC) . This item has been a key priority of the City for over five years and with a little luck we may see the sale of the property in late 185 or early 186 . 2. We have been notified by the State that our fiscal year 1986 LAWCON/LCMR grant application for a Tahpah Park football/ soccer field as not been funded. Anyone interested in specifics should contact Jeanne Andre. 3 . The DNR has published a formal news release regarding con- struction of the river valley trail for this fall. George Muenchow is still skeptical, but it looks like it will either be Fall construction or Spring construction. 4. Attached is a formal press release from the Toro Company regarding their plans to expand the Shakopee plant. 5. Attached is a hearing notice for a hearing before the Minnesota Public Utilities Commission for a rate increase by Northwestern Bell. The City is participating through the Suburban Rate Authority (SRA) which has reserved the right to intervene to contest the rate increase. If you have questions about this please contact me. 6. Attached is a notice we received from the Minnesota Pollution Control Agency (MPGA) regarding the Louisville Sanitary Landfill. The Landfill is not in Shakopee but could ultimately affect Shakopee through our water system. Al Frechette from Scott County Health Department is following this and will keep the City informed should there be any hint of a problem. 7. Attached is a copy of page 3 of the Chamber of Commerce' s monthly newsletter. Please note the great number of people served by the new tourist information center in Memorial Park. 8 . Attached is a letter from Scott County Human Services regarding a number of public meetings they plan to hold in 1985 and 1986. 9 . Attached is a resolution from Shakopee Public Utilities regarding electrical rates for athletic field lighting at Tahpah Park. 10. Attached is a memorandum from Barton-Aschman Associates regarding the status of CSAH 18 and TH 101 Bypass Projects . 11. Attached are two pages from Teamster Local #320 (Police) final arbitration submittal. Notre that the union has tried to make it look like City Council sets SPUC salaries. Cy Smythe ' s response to the claim is also attached. 12 . Attached is the monthly report for cable subscribers for the month ending August 31 , 1985. A . Attached is the building activity report for the month ending August 31 , 1985. 14. Attached is the revenue and expenditure report as of August 31, 1985 . 15. Attached are the minutes of the June 6, July 2, August 1 , and August 12, 1985 meetings of the Shakopee Public Utilities Commission. 16. Attached is the agenda for the September 19, 1985 meeting of the Planning Commission. 17. Attached is the agenda for the September 19, 1985 meeting of the Energy and Transportation Committee. A. This weekend St. John' s Evangelical Lutheran Church will be celebrating their congregation' s 125th anniversary. On Sunday they plan to block off :Fuller Street from Eighth Avenue north to the alley ( 1/2 block) . JKA/jms C: The Toro Company 8111 Lyndale Avenue South, Minneapolis.Minnesota 55420 v 612/888-8801 9 Telex 290928 FOR IMMEDIATE RELEASE: September 4, 1985 CONTACT: Dave Mona (612) 831-8515 Mona & McGrath Public Relations TORO TO MOVE MANUFACTURING OPERATIONS MINNEAPOLIS--The Toro Company today announced that it will move manufacturing operations from its plant in Bloomington, Minn. , to another facility it owns in suburban Shakopee, Minn. The Bloomington facility will undergo substantial remodeling as Toro's corporate headquarters and service parts facility. Relocation of the Bloomington manufacturing plant will not affect the status of current employees. The Bloomington plant currently employs 178 members represented by the I.U.E. and 47 salaried office employees. Construction on the expansion of the Shakopee plant will begin in November 1985, and the plant is expected to begin production in September 1986. "We had reached a point in our growth where some significant expansion decisions had to be made. It became obvious we could no longer accommodate both our manufacturing and office requirements in our Bloomington facility," said Toro President and CEO Kendrick Melrose. "We moved into the Bloomington plant in 1960 and have expanded the facility five times since then," Melrose said. "We did a survey of the employees at the Bloomington plant and found that 85 percent of them live in }he southern. Dart of the greater Twin Cities area. v -2- "This is an outstanding employee group, and we were pleased to have a facility available in the Twin Cities area to keep them together." Toro built the Shakopee plant in 1975. It served as a die cast operation until last month when, faced with over-capacity in its manufacturing plants, it closed the plant and moved the die cast operation to Windom, Minn. The construction at Shakopee will more than double the size of the plant at 600 Valley Industrial Blvd. In 1980 Toro consolidated office workers from six locations into the headquarters facility at 8111 Lyndale Av. S. Renovation of the Lyndale Av. facility will make room for the company's some 500 office workers and its testing and experimental operations which will remain in .Bloomington. The service parts supply business will move from a leased facility at 86th and Lyndale Av. S. into the headquarters facility. . The Bloomington plant has been a metal fabrication facility, making parts that eventually find their way to assembly operations in Windom, Minn. , Tomah, Wis. , and Steinbach, Maintoba, Canada. Toro is the nation' s largest independent manufacturer and marketer of outdoor maintenance and irrigation equipment. The company said it expects the moves to have no significant impact on earnings. -30- RATE CHANGE AND HEARING NOTICE AUG 30 BEFORE THE MINNESOTA PUBLIC UTILITIES COMMISSION Cynthia A. Kitlinski Chair Leo G . Adams Commissioner Harry Seymour Crump Commissioner Terry Hoffman Commissioner Robert J . O'Keefe Commissioner In the Matter of a Summary MPUC Docket No . Investigation Into Intrastate P-421/CI-85-352 Switched Access Charges Pro- O.A.H. Docket No . posed by Northwestern Bell RD Telephone Company for Its Minnesota Customers Notice is hereby given that the Minnesota Public Utilities Commission ( 'Commission" ) will hold evidentiary and public hearings into the matter of intrastate access charges . On April 26, 1985 , the Commission received a filing from Northwestern Bell Telephone Company ( "Company" or •NWB" ) which contained a proposed cost-based intrastate switched access tariff which offers exchange access service for message toll service and wide area telecommunications service . As part of its filing, NWB proposed a total revenue requirement from intrastate 4 1 1 4 n- V-7: 1 DOC MWA nrnnnQt�fj ac-ebbvr�..r to collect $32 .7 million of the revenue requirement from its end use customers (typically the same customers subscribing to local exchange service) . NWB also proposed to collect $55 . 8 million of the revenue requirement from end use customers by 1987 . A copy of the Company' s requested rates is on file and, is open to public inspection during normal business hours at the offices of the Minnesota Department of Public ServBoulevard790 American Center St . Paul , Minnesota . AicQopyl60 East Kellogg is also available Boulevard, for public inspection at the Company' s office located at 200 South Fifth Street, Minneapolis , Minnesota . Persons wishing to inspect the Company' s requested rates at the Company' s office other than Minneapolis , may make arrangements to do so by contacting the Company at 612-344-6711 . NWB is proposing in the first year that intrastate access charges to end users for all services be no more than $2 .00 . The proposed charges (for some services) for residential and business customers in the first year are as follows : (Rates are for metro and outstate exchanges unless otherwise specified) . Residence One-Party Flat $2 .00 Residence One-Party Message (Outstate) 1 . 59 Business One-Party (Hunt and Non-Hunt) 2 .00 00 Business One-Party Message 2 .00 Semi-Public 2 .00 WATS Lines 2 .00 CENTREX Lines As part of its investigation into the matter of intrastate access charges, the Commission will hold evidentiary and public hearings . Evidentiary hearings will be held October 21 through November 1, 1985 for the purpose of receiving formal intervenor testimony into the record of the investigation. The public is welcome to attend these hearings , but no public testimony will be received at the evidentiary hearings . The evidentiary hearings will be held starting at 9 : 30 a .m. in the Commission' s FloorHearing Room, 7th Building, Kellogg Boulevard, St . Paul , Minnesota . , 60 The contested case hearings will be held in compliance with the applicable laws relating to the Public Utilities Commission, the Administrative Procedure Act (Minn. Stat . Ch. 14 ) , the Rules of the Office of Administrative Hearings for contested cases (Minn. Rules Ch. 1400) and the Rules of Practice of the Public Utilities Commission (Minn. Rules Ch. 78 ,Rulesthe ofextent 0ffice of they have not been supercededby the Administrative Hearings . Any person intending to intervene as a formal party to these hearings must submit a Petition for Leave to 2 Intervene to the Administrative Law Judge ( 'ALJ " ) and serve the Petition on all existing parties by August 19 , 1985 . The Petition must state how the Petitioner ' s legal rights , duties or privileges may be determined or affected by the Commission' s decision in the matter and shall set forth the grounds and purposes for which intervention is sought and shall indicate the Petitioner ' s statutory right to intervene, if one exists . All parties have the right to be represented by legal counsel , by a person of their choice or by themselves if not otherwise prohibited as the unauthorized practice of law. A list of the parties in �� � ..hr c n h�: rnnt,^tinq DT-.j Richard t ii5 YiirLcc arty .LL;., j DeLong at 612-341-7604 . The Commission will hold eleven public hearings across the state -for the purpose of gathering public testimony and comment on the appropriate form, level and app lication of intrastate access charges as well as provide information on the issues of access charges . The public is encouraged to attend these hearings . Representatives from the Commission, the local telephone companies, long distance carriers , and participating state agencies will be present at the hearings to answer questions . The public hearings will be held at the following locations at the place and date specified: Minneapolis Wednesday, September 11, 1985 , . 2 :00 p .m. and 7 :30 p.m. , Hennepin County Government Center , Auditorium, 300 South 6th Street, Minneapolis, MN 55487 St . Paul 2 .00 p ,m. and 7 : 30 p .m• , Thursda September 12 , 1985 , 715 Large Hearing iirar.,,ng Room, 7th F1 nor . Amier i r ar Center Building, 160 East Kellogg Boulevard, St . Paul , MN 55101 Rochester Friday, September 13 , 1985 ,,, 2 :03 p .m. , City Hall Council Chambers , First Avenue and Third Street S . W• Duluth q.pmhar 17 1985 , 7 : 30 p .m. , Government P ,.•• Service Center , 320 West 2nd Street , Rooms 60S=bus. Duluth, MN 55802 Bemidji Wednesday, September 18 , 1985 , 1 : 30 p .m• , Bemidji State University, Beaux Arts Hobson Memorial Union, Ballroom, Bemidji , MN 56601 3 Crookston Wednesday, September 18 , 1985 , 7 : 30 p .m. , Polk County Courthouse, Large Conference Room - Ground Floor , 617 North Broadway, Crookston, MN 56716 Fergus Thursday, September 19 , 1985 , 1 : 30 p .m. , U . S . Post Office and Courthouse, 2nd Floor Courtroom, 118 South Mill Street, Fergus Falls , MN 56537 St . C_loud °rhur5uai� , JGv�Clu_r 19 19Q5 , 7 ' 3^ p -"': : North Community Center , Theatre, 1212 29th Avenue , North St . Cloud, MN 56301 Marshall Friday, September 20, 1985 , 1 : 30 p.m. , City Hall , Council Chambers , 344 West Main Street, Marshall , MN 56258 FOLLOWING THE CONTESTED HEARING, THE COMMISSION MAY APPROVE ALL OR ANY PART OF .THE PROPOSED RATE CHANGE . THE COMMISSION MAY ADJUST RATES FOR CLASSES OF CUSTOMERS TO LEVELS GREATER OR LESS THAN THOSE PROPOSED BY THE COMPANY AND MAKE OTHER RATE ADJUSTMENTS BASED UPON THE TESTIMONY OF OTHER PARTIES . NTHEPERSON RATESCONTESTS APPROVEDPROPOSED RA'Z'E CHANGE AT THE HEARING, PROPOSED . Anyone who would like to comment to the go mission the on access charges but is unable to attend any o hearings is invited to send their comments in writing . Comments should be seljt- . Richard DeLong, Administrative Law Judge Office of Administrative Hearings 400 Summit Bank Building 310 South Fourth Street Minneapolis , MN 55415 NORTHWESTERN BELL TELEPHONE COMPANY 4 ,AUG 2 31985 CITY OF SHAKO-PEE_ Minnesota Pollution Control Agency August 23, 1985 Mr. Joseph C. Pahl Louisville Sanitary Landfill 3331 Akers Lane Jordan, Minnesota 55352 Dear Mr. Pahl : The purpose of this letter is to notify you of the Minnesota Pollution Control Agency (MPCA) staff's intention of proposing your landfill for inclusion on the State's Permanent List of Priorities (Minnesota Superfund list) and to briefly describe to you what this means. The Minnesota Environmental Response and Liability Act, Minnesota Laws, 1983, Chapter 115B (ERLA or State Superfund) requires the MPCA to establ-i-sh 'a permanent list of priorities among releases or threatened releases of hazardous substances , pollutants or contaminants. The MPCA staff believes that your landfill has a release or threatened release of hazardous substances , pollutants or contaminants based upon the ground water monitoring data from your landfill or the types of wastes that have been disposed of at your landfill . Being listed on the State Superfund list does not necessarily mean that a land- fill owner or operator is violating any regulation or is required to undertake any immediate action. Inclusion of your landfill on the state Superfund list does mean that an investigation of the impacts of your landfill on the environment will be required by the MPCA in the future. Also being included on the State Superfund list serves as a notice to you as a responsible party for the landfill that if you are unwilling or unable to do the investigatory or clean up work needed at the landfill when asked to by the MPCA, the MPCA may conduct the necessary investigatory or clean up work and then seek to recover reimbursement of our costs from the responsible party(ies) once the work is completed. Phone: 1935 West County Road B2, Roseville, Minnesota 551 13-2785 Regional Offices • Duluth/Brainerd%Detroit Lakes/Marshall/Rochester Equal Opportunity Employer --kip- Page Two Before the State Superfund list is established, the MPCA is required to publish the proposed list in the State Register and allow 30 days for comment by the public. The MPCA staff will send you a copy of the notice requesting public comment on the proposed State Superfund list so that you will have 30 days to comment on the inclusion of your landfill on the State Superfund list. If you have any questions regarding this letter, please feel free to contact Daniel Comeau of my staff at 612/296-7779. Si re y, rcodney E Massey, Chief, gulatory Compliance Section Solid and Hazardous Waste Division REM/LJT:dmc cc: The Honorable Robert J. Schmitz, State Senator The Honorable Chuck Dimler, State Representative The Honorable Eldon Reinke, Mayor, City of Shakopee The Honorable R. E. Mertz, Scott County Commissioner Mr. Vincent K. Hutterer, Hutterer & Krenn, P.A. , Mpls. Mr. Gerald Sunde, Sunde Engineering, Bloomington Mr. Allen Frechette , Scott County Environmental Health, Shakopee Mr. John Rutford , Metropolitan Council , St. Paul Mr. Edward S. Crozier, MN Valley National Wildlife Refuse, Bloomington I lHAKOPEE Date September 1985 President Ga ry Lau rent Vice President PUSHING ECONOMIC DEVELOPMENT Lee !', ,.ne.n Presidents Column Past President by THF SHAKOPEE AREA CHAMBER OF COMMERCE Frar:c Re-d has always taken the position of Treasurer encouraging good positive economic Bob Blenkush / growth. This takes place on two fronts: +� first,by helping with the growth of existing businesses and second, by enticing new businesses to enter into our community. Several things are happening at this time to meet these ends. Directors Industry: INDUSTRIAL AND COMMERCIAL DAY is September 11 at Canterbury Downs. This is Bill Runge a biennial event put on primarily by the Industrial Commercial Commission Pat Holloway and the. City of Shakopee. Over five hundred people from all over the Twin Frank Reid Cities are invited. These are people identified to be controllers of future Retail: development and include designers, engineers, architects, developers, Ruben Ruehle finance people, etc. The purpose of the day is to expose these people to Tom Veglahn the many benefits of locating a business, industry, or development in Jim Dunning Shakopee. In order to do that a comprehensive program has been diligently planned. The program features exhibits, a newly developed video presentation, Civic: double decker bus tours of the City and track and talks from such notables George Muenchow as the Mayor, Brooks Fields, President of Canterbury Downs and Mark Dayton, Bob Blenkush Commissioner of the Minnesota Department of Energy and Economic Development. John Anderson As an additional hook, guests will be treated to a day at the races at the Trades: conclusion of the program. In the past, this event has always been one we Tim Olson could be proud of and it appears this years will be the best yet. A special thanks to the ICC members and to all of those people who contributed to Gary Laurent ;ally Bakken what promises to be a most successful day. At-Large: OTHER NOTES: Linnen Stromberg—Wise The Board of Directors passed a resolution asking the City Council Dick Mertz to explore ways to more effectively handle intersection traffic at Todd Schwartz First and Holmes. You may have noticed the patrolmen there at Professionai: peak times. Brian Norris Lee HennThe Minnesota State Department of Transportation has now identified Jim McN�earney' funding for a new bridge or bridges in the downtown. area. Work is already started in drafting those cooperative agreements between the City and the State. Executive You will soon notice some parking lot improvements in the area of Secretary 2nd Avenue between Holmes and Lewis as a result of Downtown Dr. A. Muralt Committee efforts. Basics will be completed this fall with the Office Mgr. dressing coming in the Spring. Darleen Schesso . . .. .GETTING TO KNOW YOU.. . . fto BILL ANDERSON AUDIO VISUAL/VIDEW SERVICES 445-1127 WHITE HOUSE CONFERENCE ON SMALL BUSINESS 1066 Van Buren Street The White House Conference on Small Bus- Bill has started a business to offer service iness will convene for a second time in to anyone who has to give or provide assist- Washington, D.C. in August 1986. Delegates ance for any type of presentation using to the 1980 Conference sent 60 recommend- audiovisual equipment, including video. ations to the President and the Congress; since then two-thirds of these recommend- He will rent VCR's, slide projectros, over- ations have been acted upon legislatively head projectors, portable podium with sound or administratively. or anything else you may need. He can also sell you the equipment. If you need visuals Minnesota's State Conference is scheduled made into overheads, slides or video he for Tuesday, September 17, 1985, 8;30 a.m.- can do that too. Or if you just want an 4:55 p.m. , at the Radisson South Hotel, equipment operator for a meeting he can Bloomington. Registration is $35.00 and provide that. If you are considering includes meal costs. purchasing video or other AV equipment for your needs. He can also videotape legal depositions or other functions. MACI'S ANNUAL MEETING will be held on Thursday, September 26th at the Hyatt Service is the key here. Audiovisual equip- Regency Hotel, Minneapolis. The speaker ment can seem like too much hassle to use, this year is Sam Donaldson ABC'S White but used properly can impact your commun- House correspondent. ications to your audience by improving message retention and comprehension. MINN. U.C. benefits are the highest in the Call Bill at 445-1127. nation—as of July 1st, due to the legis- lature's failure to pass a reform bill. This issue is expected to be MACI'S number one legislative priority in 1986, and in the elections if it is not resolved. Commerce Comics -- UPCOMING MACI SEMINARS 4,� CAI ' , Call the Chamber office ifY ou would like more information on any of these Seminars. EXECUTIVE COMPENSATION IN SMALL TO MEDIUM SIZED COMPANIES � ) _ A REFLECTION OF YOU. .A UNIQUE DEVELOPMENT G SEMINAR FOR PROFESSIONAL OFFICE SUPPORT •' STAFF • .t ;=" ' CONTROLLING YOUR UNEMPLOYMENT COMPENSATION "4 W COSTS x. 1-eMowbkde ONc T H AN K Y(C)U +j A grateful thank you "Maybe we should join the local to Link Printing for Chamber of Commerce!" ; printing our Newsletter so cheerfully each month. TOURIST WE L C CD ME 7 INFORMATION Tc) THE CHAMBER It was quite amazing to compile figures for August activities in the Tourist Information DR. GAYDEN CARRUTH 445-4884 Department. 80 W 150th Street Shakopee, Mn. We were very pleased in July to have 610 people stop in at the Tourist Information Center in Dr. Carruth is the new Superintendent Memorial Park. Would you believe that 1,876 of the Shakopee Public School system. people stopped therefor information in August! She comes to us from the Wayzata school The Center has been open each day the past system and began her duties here on July 1. month. Besides our volunteers it is now staffed She and her husband have three children. . part time by Harold Case and Evelyn Love who we two sons and a daughter. were fortunate to obtain through a Senior Citizen program which allows them to work 20 hours per week. WALDRIDGE AND ASSOCIATES 445-3690 1221 East 4th Avenue The Chamber Office also has been a very Shakopee, Mn. active place this month. There have been 447 phone calls and 73 letters for d total of Waldridge and Associates think they are 520 inquiries in August as compared to 195 unique in the business community. They last year. offer the only Full-Service Commercial Advertising Business in Shakopee. they Approximately 24,000 Shakopee brochures have offer pre-printing service, such as, been distriubted this season. We have also typesetting, artwork, copywriting and been fortunate to have a lot of excellent design. And, of course, they will handle coverage with a full page story appearing in your entire project from concept to the Des Moines Register, more than two pages printed piece. They do brochures, news- in the Fargo Forum, two pages in the New letters, business cards, annual reports, Minnesota Explorer and an article in Buylines. flyers, and mailers, just to name a few. With the extended racing season next year it should be an even busier summer. If you are uncertain about your needs, they have an experienced Advertising Consultant on staff to help in your BOARD OF DIRECTORS MEETING planning. Their staff consists of three people. . .Daniel Yarusso, Irene Waldridge, The Board of Directors will meet at 12 noon and Bob Waldridge. Dan and Irene are at Murphy's Fine Foods on Monday, September 9. owners and operators. Bob is a consult- Please park at the West end of Murphy's and to the business. Landing and come in through the West entrance. 1 = lilthough the Landing itself is closed on Monday they have agreed to serve lunch to us that day. . -Fr== GENERAL MEET2INT G "The man who rows the boat generally Wednesday, September 25th doesn't have time to rock it." 12 noon "If you think you can or if you think SHAKOPEE HOUSE you can't your're probably right." Guest speaker - Rep. Chuck Dimler (& possibly Senator Bob Schmitz) SEPTEMBER CALENDAR September 3 County Board of Commissioners, 9:30 a.m. Room 109 Courthouse City Council Meeting, 7:00 p.m. , Council Chambers 4 Downtown Ad Hoc Committee, 7:30 a.m. Council Chambers 5 Planning Commission, 7:30 p.m. , Council Chambers 9 Chamber of Commerce, Board of Directors, 12 Noon, Murphy's Landing 10 County Board of Commissioners, 9:30 a.m. Room 109 Courthouse 11 ICC Day, 12:30 p.m., Canterbury Downs 12 Community Access Corp. , 7:30 p.m. , Council Chambers 16 Community Services Baord Meeting, 7:30 p.m. 17 County Board of Commissioners, 9:30 a.m. , Room 109 Courthouse City Council Meeting, 7:00 p.m. Council Chambers 18 CHAMBER OF COMMERCE GENERAL MEMBERSHIP MEETING, 12 noon, 19 Planning Commission, 7:30 p.m. , Council Chambers Energy and Transportation Committee, 7:30 p.m. 24 County Board of Commissioners, 9:30 a.m. , Room 109 Courthouse SCHEDULE OF EVENTS Sept. 1,2 Valleyfair-Free corn on the cob 1,2 Renaissance 1 Season Championship 7,8 Renaissance 8 Raceway Park - Pepsi Challenge Series Murphy's Landing - Celtic Faire 14,15 Renaissance 15 Raceway Park - Pepsi Challenge Series 21,22 Murphy's Landing - Slavic Faire 28,29 Renaissance Oct. 4,5,6 3rd Annual Octoberfest at River Valley Ranch 5 Murphy's Landing - Candlelight Evening 11,12,13 3rd Annual Octoberfest at River Valley Ranch 13 Murphy's Landing, German Faire 15 Canterbury Downs, last racing day of the season 26,27 Murphy's Landing - Threshing Days 31 Murphy's Landing - Halloween Party for children Y.S. FOSTA6f Shakopee Area Chamber of Commerce . A 1 D P.O. BOX 203Shakopee,Minn.55379 ,john Anderson, Administrator Penna No. 140 /s 129 E. 1st Ave. City of Shakopee Shakopee, MN 55379 129 E 1st Ave. 612-445-1660 Shakopee, Mn- 55379 RECEIVED SCOTT COUNTY HUMAN SERVICES' 6485 COURT HOUSE 300 SHAKOPEE, MN. 55379-1375 (612)445-775f ITY OF SHAKOPEE EILEEN G.MORAN-Human Services Director August 30, 1985 Mr. John Anderson Shakopee City Hall 129 East 1st Avenue Shakopee, Minnesota 55379 Dear Mr. Anderson: In 1985, Scott County plans to spend approximately $8,000,000 on the provision of Human Services. Over 5,300 residents of Scott County will receive a variety of services. Over 50 different services are offered to County residents. Perhaps there are some community needs that you feel need greater attention. Perhaps there are some issues that you feel deserve less attention. Perhaps you, or someone you know has had a problem in getting some needed service. Scott County Human Services will be holding a series of Public Meetings over the next few months in order to give County residents an opportunity to express their views about the services offered by the County. County Commissioners, Resource Council members and staff will be there to present some information, and to listen to area resident's concerns. The meetings will focus on spending priorities, legislative changes and special problems. The first meeting will be held at the Court House in Shakopee on September 18th, at 7:30 in the evening. This meeting will provide a public hearing for the Community Health Services Plan, though a variety of other topics will also be covered. Please try to attend this meeting yourself. An Equal Opportunity Employer Mr. John Anderson Page Two 8/30/85 Encourage others to attend also. Post the flyer where others can see it, and pass the information on to anyone you think would be interested. Future meetings will be held in the following areas: AREA DATE New Prague October 28, 1985 Prior Lake December 11, 1985 Jordan February 12, 1986 Shakopee April 14, 1986 Elko/New Market June 16, 1986 If you have any questions, please call me. Sincerely, Eileen Moran Human Services Director EM/jb Enclosure cc: Chuck Dustrud Jan Busch SPEA4]Klpqcr MCKJT --- O PEN FORUM SCOTT COUNTY HUMAN S ERV=C E S =NV=TES THE P UB L M C To PROV=E =N PUT =NT O THE 1986 COMNIUNS= HEALTH SERV=CES PLAN PUBLIC MEETING SCHEDULED DATE: Wednesday, September 18 , 1985 TIME: 7 : 30 p.m. PLACE: SCOTT COUNTY COURTHOUSE, Room 109 I TOPICS 1986 Community Health Services Plan Spending Priorities Review of Legislative Changes FOR MORE INFORMATION CALL: Jan Busch 445-7751 PLAN T O AT TEND i RESOLUTION # 292 A RESOLUTION SETTING ELECTRIC RATES FOR FIELD LIGHTING AT TAHPAH PARK WHEREAS, the electric power used for baseball lighting and other sports usage on the baseball field has been billed to the Shakopee Community Services at the "small commercial" rate since 1982 under an agreement whereby they had agreed not to use those lights until 9 PM or later, AND WHEREAS, the new lights installed at the Tahpah Park ballfield have a timer control to prevent use of the lights before a specified time, AND WHEREAS, the new lights will add a load of 70 KW to the SPUC system load, compared to a 208 KW load with the previous lights at Riverside Park, AND WHEREAS, it is estimated that this load will be "off peak" if the lights are not used before 7 PM. NOW THEREFORE, be it resolved that the electric power used for the baseball field lighting at Tahpah Park will be billed to the Shakopee Community Services Department at the small commercial rate, provided that the timer is set to prevent usage of those lights before 7 PM local time, the timer is accessible to SPUC personnel, and that the timer' is sealed by SPUC. BE IT FURTHER RESOLVED that the resolution shall continue in effect until revoked by the Shakopee Public Utilities Commission, and that the provisions of this resolution will be reexamined from time to time to determine the affects of changes in either the ball- field lighting, the SPUC electric system load, or other factors. BE IT FURTHER RESOLVED that all things necessary to carry out the terms and puzpose of this resolution are hereby authorized and performed. Passed in regular session of the Shakopee Public Utilities Commission this 6th day of June, 1985. Preside Barry Kirchmeier ATTEST: Barbara Mennen ,9 /D Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapoiis, Minnesota 55454 612-332-0421 MEMORANDUM TO: File FROM: Bruce Warzala Barton-Aschman Associates, Inc. DATE: August 21, 1985 SUBJECT: STATUS OF CSAH 18 AND TH 101 BYPASS PROJECTS An update on the status of the proposed construction of a new CSAH 18 river crossing and the TH 101 Shakopee bypass is as following: CSAH 18 Minnesota River Crossing As of August 20, 1985, sources close to the project at MnDOT and the two involved counties (Hennepin and Scott) report that: - Hennepin County is the lead agency. - The Bloomington Ferry bridge because of its high cost (construction estimated at $37 million) does not show up in Hennepin County's Capital Improvement Program budget. - The bridge is contingent upon Special Federal Discretionary Bridge Replacement funding. - On June 5, 1985, MnDOT made its request for federal fiscal year (F.F.Y.) 1986 funding. - $210 million is available nationally in Federal Year 1986. o Competition is keen. o Minnesota alone is requesting approximately $15 million for the High Bridge, $3 million for Wabasha, $1.1 million for Prescott, $.8 million for Lake Street and $2.2 million for the Bloomington Ferry bridge on CSAH 18. o First priority is given to bridges underway (further stages of construction). o Only two or three new starts are expected nationally in FFY 1986 (between October 1, 1985 and September 30, 1986). o The $2.2 million in federal aid ($2.75 million when matched with local funds - 80/20 prorata) is for preliminary engineering on the CSAH 18 bridge. Barton-Aschman Associates, Inc. r Mr. Bruce Malkerson b August 21, 1985 Page 2 o Contract letting is tentatively scheduled for FFY 89. o Construction could take 2 +years. The EIS is expected to be completed this calendar year after which Hennepin County plans a full scale lobby effort in Washington (through Minnesota's Congressional Deligation). Scott County does not plan a full scale lobbying effort - supportive only. TH 101 Shakopee Bypass MnDOT has sole jurisdictional responsibility and therefore is lead agency. The City of Shakopee has proposed joint partnership funding for the design stage (up to $1 million, contingent upon balance available after the downtown TH 169 project costs have been determined). MnDOT just completed a draft program review for the state fiscal year 1990-91 program update (extension) which includes the bypass project. Scheduling by project staging remains as specified in my February 28, 1985, letter to you regarding TH 101 scheduling— However, the draft program schedules the $8.45 million easterly of CR 83 grading, surfacing and five bridges one year later, for state FY 1990 (after July 1, 1989 - with the exception of the $2 million CSAH 15 bridge which is scheduled for November 25, 1988. We have reason to believe that another project of equal cost may be dela ed fo reasons of needing more time to complete plans. This could rovide an o y r ppo to advance the project to the original request date of November 25, 1988). rtunity The grading, surfacing and one bridge (bridge over CSAR 16) westerly of CR 83 which is estimated at $6.45 million has also been moved one year to FY 1991. onstruction could take one or two years depending on date of contract letting and designs. Since the development of their latest draft program MnDOT financial forcasts have been lowered somewhat, however, no program reductions have been made in the draft program. This raises concern. In any case the bypass is expected to survive. The final program is now tentatively scheduled for the end of September. With reduced funding the programming people are, at the commissioners order, refining prioritization justification. If you have any questions about any of the details of this report feel free to call me. Barton-Aschman associates, Inc. _ 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 MEMORANDUM TO: File COPIES TO: John Mullan John Anderson - Shakopee City Administrator✓" FROM: Bruce Warzala 0 DATE: September 9, 1985 SUBJECT: September 4, 1985 Meeting with MnDOT People on Agreement Preparation The above meeting was scheduled after three unsuccessful attempts to proceed with draft ageement writing. The reason for this was the fact that the District MnDOT people did not involve their Central Office Agreement experts. Earlier attempts at writing something at the request of District 5 were ill received by Pat McCarthy, MnDOT Consultant Engineering Services Director. It appeared that he had a different perception of what we were proposing. Pat felt the district should be initiating this action rather than an outsider. This meeting finally established a common understanding. The meeting was held on September 4, 1985. Location: Golden Valley District Headquarters Time: 1:30 Attendees: Duane Brown, D5 Carl Hoffstedt, D5 Basil "Pat" McCarthy, CO Jim Wiengarts, CO Bruce Warzala, BAA Discussion included: - Background explanation for MnDOT Central Office people by the consultant. - Review of agenda and minutes handouts for our July 16, 1985 meeting with Golden Valley (key to setting the project in motion). - Coming to an understanding of what elements the agreement was to contain. - What MnDOT was committing to and when? Conclusion: - It was agreed that the consultant would prepare the draft agreement with help from Pat McCarthy. Barton-aschman associates, Inc. September 9, 1985 Page 2 - The document would be referenced to as a joint partnership agreement of understanding. - McCarthy was concerned about the fact that the agreement would commit his office to funding detailed design in a year beyond the currently appropriated biennium. It was agreed that hedge words would be used (subject to available funding) with the possibilities remaining open that design may be possible at that time within MnDOT or by the city's consultant. - The draft agreement will be submitted to the city, Golden Valley, and the CO Consultant Agreement Office for review and comments. Several iterations may be required to get it in final form. After this session I met privately with Carl Hoffstedt to discuss items essential to completing our location studies and environmental assessment assignment. Items discussed: - Carl is State Project Manager. - Carl's back up will be Evan Green. The state will send us copies of alternatives studied earlier. - The state will identify their preferred (preliminary) alternative. - I will see that John Anderson secures the Boerhave release of all arial photography and other mapping work to MnDOT (Gene Nelson). - Traffic has been requested of MnDOT CO by District 5 with no response to date. Carl will follow up on this. - Dean Wenger was referred to and offered as our contact/traffic expert. - Carl will get back to me on earliest possible kick off meeting date involving state and consultant staff members (including HNTB). - The meeting is tentatively scheduled for the week following the Engineers Outing. � v LABOR RELATIONS ASSOCIATES, INC. 7501 Golden Valley Road Golden Valley, Minnesota 55427 612!546-1470 September 3 , 1985 Mr. John Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee , Minnesota 5, ,79 RE : MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES ' UNION, LOCAL NO. 320 -and- CITY OF SHAKOPEE, MINNESOTA CASE NO. 85-PN-607-A Dear John : Enclosed for your information and file is a copy of the Union ' s Summary Brief submitted in the above captioned matter . Sincerely,, C—F: Sm"ytthe CFS : hfc Encl . IN THE MATTER OF ARBITRATION BETWEEN Minnesota Teamsters Public and Law Enforcement Employees ' union, Local No. 320 -and- City of Shakopee, Minnesota Case No . 85-PN-607-A -------------------------------------------------------------- TEAMSTER S LOCAL NO. 320 SUY21ARY BRIEF Submitted to: Joseph L. Bard Arbitrator -------------------------------------------------------------- Submitted b Robert J. WeisenburcTer-"� ,� Teamsters Local No. 320 3001 University Avenue S .'-E .t Minneapolis, Minnesota 55414 Dated: August 27, 1985 I In the matter of arbitration between Minnesota Teamsters Public and Law Enforcement Employees ' Union Local No. 320 -and City of Shakopee, Minnesota Case No. 85-PN-607-A A. INTROrUCTION The issues covering Holidays and Uniforms were settled bar the parties at the arbitration. The outstanding issues will be briefed by the Union by combining the issues of Insurance and Wages, and Sick Leave, Severance and Bereavement, and separating -the--Others . B. INSURANCE - WAGES The data presented by the Employer and the Union demonstrates that communities have tended to depart from -using the average wage and average insurance dollar to establish these dollar figures. The following cities are examples : EMPLOYER TOP PATROL INSURANCE CONTRIBUTION Bloomington $2456 192. 50 Burnsville 2486 180 .00 Eagan 2463 190 . 00 Lakeville 2452 195 .00 Golden Valley 2452 164 .00 Plymouth 2452 191.00 The preponderance of wage rates are $2452 .00 per month and the contribution on insurance is a minimum of of $155 .00 per month with .the-average _at $164 . 00 per month as shown by -the data fromC�mploy:er Ying _. .----The Union contends that the !has ignored the external comparsions when de1th the employees Qcfl the Public Utilities, and the following data would arify this issue . If Case No. 85-PN-607-A Page Two EMPLOYER LINE PERSON INSURANCE CONTRIBUTION Chaska $13 .99 180 .00 North St. Paul 14 .67 155 . 00 Anoka 15 .00 162 . 75 Shakonee 15 . 01 205 .00 The data noted above include the Cities in the Metro Area that have their own Public Utilities. Based on the data presented at the hearing and an analysis of the data, the Union would argue that the minimum monthly salary should be $2452 .00 per month. The request for insurance that would provide an equilivant to the Public Utilities would not be inconsistent with the trend and practice in other Stanton Group V Communities. C. LONGEVITY The data clearly justifies the Union request for an 8 .5% adjustment of the current longevity. The following would reflect the longevity if 8 .5% were applied to the current figures: After 4 years service $100 .00 per month After 7 years service 124 .00 per month After 10 years service 148 .00 per month After 14 years service 174 .00 per month The following would give an overview of the longevity programs that are existent in most communities that have a three, five, seven and nine percent longevity and a wage rate of $2452 .00 per month. After 4 years service $ 73 .56 per month After 8 years service 122.60 per month After 12 years service 171.64 per month After 16 years service 220 .68 per month We believe that the data clearly justifies the position of the Union. r( Case No. 85-PN-607-A Page Three D. VA_-ATION ACCRUAL The request for four (4 ) weeks vacation after ten years is consistent with the vacation schedule that exists with the Public Utility Department. The request would provide the accrual of vacation at faster rate than the Department of Public Works employees (See page 70 of the Employer Case) but would limit the maximum accrual to four weeks rather than the five weeks as provided for in the Department of Public Works . E. SICK LEAVE - MAXIMUM ACCRUAL, SEVERANCE FOP-HULA - BEREAVEMENTT PAY The Union will withdraw the request for the maximum accrual of sick leave to be increased and allow the current amount to remain as stated in the contract. The severance request would then. be 50% of the current maximum that would provide a slightly greater amount than the Public Utilities since they receive one-third of 150 day maximum sick leave accrual. The request for a change in Bereavement would remain as per the request at the arbitration. LABOR RELATIONS ASSOCIATES, INC. 7501 Golden Valley Road ` Golden Valley, Minnesota 55427 612/546-1470 September 5 , 1985 Mr . Joseph L. Bard ' Arbitrator 400 Norwest Midland Building Minneapolis , Minnesota 55401 RE: MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES ' UNION, LOCAL NO. 320 -and- CITY OF SHAKOPEE , MINNESOTA CASE N0. 85-PN-607-A Dear Mr. Bard : The City of Shakopee believes that the Union has created a false impression by statements made in its summary brief . The Union states on the bottom of page one of its brief : "The Union contends thatcthe Employer has ignored the external comparisons when dealing with the employees of the Public Utilities , and the following data would clarify this issue . " Utility employees are not City- of Shakopee employees. The Shakopee City Council does not bargain with or establish the pay and benefits of the Utility employees. These employees work for a different employer . Since this reply to the Union brief was not provided for at the close of the hearings , the City will have no objection to a reply to this letter by the Union on this subject. Sincerely , C. F. Smythe Labor Relations Consultant to the City of Shakopee CFS : hf c cc : Rob rt Weisenburger hn Anderson zylstra - united cable 0 television company �y SYSTEM MONTH END REPORT BEGIN INSTALL DISC TOTAL ECONOVISION (TIER I) BASIC (TIER II) 9 � HBO CINEMAX HTN SHOWTIME TMC 3✓ / 3.J DISNEY � � 42 3`3 BRAVO SPECTRUM SPORTS / -73 ADDITIONAL OUTLETS REMOTE CONTROLS 517 CINEMAX DISCOUNTED (WITH OTHER PREMIUMS) CINEMAX NON—DISCOUNTED (SINGLE, MAX ONLY) p?9 TOTAL SUBSCRIBERS 123 West 3rd Street P.O. Box 146 Chaska, MN 55318 612/448-3831 CITY OF SHAKOPEE BUILDING ACTIVITY REPORT AUGUST, 1985 PERMITS ISSUED 6774 - 6825 Yr. to Date Total Previous Year Number Number Valuation Number Valuation Mo. Ytd. Single Fam-Sewered 6 27 1 ,932 ,647 3 25 1 ,535,000 Single Fam-Septic 2 9 754,144 6 665 ,000 Multiple Dwellings 1 8 992 ,600 1 9 796 ,500 (No.Units ) (YTD Units ) ( 3 ) ( 21 ) (4) (22 ) Dwelling Additions 4 34 143 ,188 1 44 307,107 Other 2 9 4139 ,222 - 3 459 ,912 E-omm New Bldgs.- "_� - _._ 5 2 090 341 2 5 83 000 Comm. Bldg. 'Addns. 1 12 9,822 ,510 - - Industrial-Sewered - - Ind..-Sewered Addns- 1 5,475 Industrial-Septic Ind.-Septic Addns. Accessory/Garages 10 32 219,296 8 39 317 , 703 Signs & Fences 13 51 53 ,983 4 30 28 ,190 Fireplaces/Wood Stove 1 6 16 ,380 . - 5 17 ,900 Grading Foundation 2 7 55 ,500 2 7 2,615 ,500 Remodeling(Res. ) 7 21 _ 54, 710 4 26 116 ,292 Remodel ing(.Inst. ) - 1 1,093 ,000 - - - -- Remodeling( nam)or 2 23 1 ,659 ,178 6 33 484,409 TOTAL TAMABLE 53 258 17 ,939 ,174 34 247 8,734,388 TOTAL INSTITUTIONAL . - 1 1 ,093,000 - - - GRAND TOTAL 53 259 19 ,032 ,174 34 247 9, 734, 388 Mo. Ytd. -Mo. Ytd. Variances 1 11 _ 5 Conditional Use 4 25 4 8 Re-Zoning - 4 - 1 Moving 1 3 - 1 Electric Permits - - - 22 182 29 180 Plbg. & Hts. Permits 20 -165 23 164 Razing Permits Residential Commercial Total dwelling units in City after completion of all construction permitted -to date. . . . . . . . . . . . . . . . . . 33795 Cora Hullander *Itg. 'Dept. Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN AUGUST, 1985 1 �3 6774 Michael Menke -411/� 730 M nke Circl� House $ 63 ,000 6775 Danny' s Const . ah ah Park P Grandstand 20 ,000 6776 Neil Johnson 706 Holmes Alt. 750 6777 Michael Menke 1112 Pierce St . Fireplace 5 ,000 & Alt . 6778 Steve Frisard 1135 E. 1st Alt. 13000 6779` James Nelson 1050 Eastview Circle Alt. 13200 6780 Laurent Bldrs . 1117 Jackson Addn. 43000 6781 Bruce Hennen 4731 Eagle Creek Blvd. Addn. 10,000 6782 William Dellwo �i �� 1342 �East 10th House 75 ,000 6783 Mary Skok 1065 Mile Alt . 1 ,000 6784 Bill Sharp 2310 Horizon Circle Stg. Bldg. 5 ,000 6785 Nordquist Sign 373 Co. Rd. 83 Sign 2,000 6786 Holiday Stationstores 444 E- 1st Sign 1 ,125 6787 Wallace Bakken 1251 E. 1st Sign 10 ,000 6788 Terry Schneider 1960 W. 13th Addn. 600 6789 David Schmitt 532 S . Spencer House 75 ,000 6790 Valley Signs 435 E. 1s Sign 6 ,500 6791 Valley Signs 409 E. 1st Sign 200 6792 Paul Monnens 1204 Tyler St. Alt . 240 6793 Ed Leaveck 321 E. 4th Fence 250 6794 Nordquist Sign 1335 E. 10th Sign 2 ,400 6795 John Vohnoutka 436 E. Shakopee Alt . 600 6796 Wayne Bachman 2176 Hillside Dr. Stg. Bldg. 4,000 6797 John DuBois 2231 Marschall Rd. Garage 8 ,500 6798 Joe Topic 511 East 3rd Garage & 10,000 Alt . e f9- 799 LeRoy Mather 1012 S. Atwood Fence 220 300 Thomas Lacina 631 Monroe Alt. 125 301 David Phillips 177�1�3 �i thv��enue House 100 ,000 oas Z/Z �7/� 302 Superior Homes 1456 Blue Heron Trail House 88 ,070 303 Henry Coyer 637 Madison Garage 5 ,000 304 Void 805 Monnens Bros Const. 114 N. Holmes Adda. 75 ,000 806 LeRoy Bohnsack Co. Rd. 17 & 81 Fill 500 307 Dennis Fetzer 1850 Co. Rd. 89 Stg. Bldg. 7 ,488 308 John Vohnoutka 1266 E. 1st Addn. 16 ,500 309 Gene Juergens 10th & Adams Addn. 810 Kiecker-Pritchard Const 437 E. Shakopee Ave. Stg. Bldg. 3,200 811 Larry Paul 528 West 3rd Foundation 4,000 812 LeRoy Menke 67 Me Avenue .' House 64,300 813 Plekkenpol Builders 841 Minnesota Addn. 13 ,000 .814 Michael Sexton 931 Holmes St. Garage 6 ,000 815 Vaughn Snow 1946 E. 11th Ave. Alt. 3,000 316 Robert Wohlers 811 Prairie St . Garage 4,600 817 Richard Dellwo 1409 Wood Duck Txai� House 69 ,463 818 Rogers Sign 8576 Hwy 101 Sign 1 ,000 319 Lon Woutowicz 6500 E. Hwy 101 Sign_ 320 Donald Jeurissen 418 E. 2nd Ave. Fence 200 821 Laurent Bldrs . 1100 E. 4th Alt 2 ,500 822 Claude Sinnen 110 S . Fuller Sign 200 823 Stephen Strunk 1567 Jackson Court Fence 23200 324 Wesley Hukriede 1113 Aust' Court House 575087 325 Jack Ebert Const. 1762 Co. Rd. 89 Stg. Bldg. 15 ,200 $846 ,218 IW W W IW W W'W W W,W i WWW W W IW W k W W "i W' r r r r r� • ! 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P I P ;A N C N.DD Ka-+ N a.P N A r Ir-V V,N 4 :P A.N P iP 00 co KT W, W IN N N N OD' V N 100 .O,W O-1 M 10 P w0 W 00 N OD; W•4 N O IN N W -,w A N-W ... • • r • • J• • s • • +. • • • r a s • • ► • • : • • r s r s . s • s • • s • 'D j r r w 11 ,•� i-a N, 01' -.a 'O N M O w.4 0-+:6�10 OD N DO V.W A 00 i.0 N 'OD o'P o n.n-1 4,+ 0 . T� - OA k_ mC in 0 IZ �1 A n1 N m� s r w o m - a ..r a -+ x .o ry P ni Z rI C� v ✓D � Z C c�c m a1 �i rn N r � r � - . A _ of 'moi i J ,o is O 1 A r a 1.4 VI • �1 p O m G T vi f r Io r W � C i IA fn 0 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on June 6, 1985, at 4: 30 P.M. in the Utilities Manager's office. Commissioner Kirchmeier offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Kirchmeier, Gorman and Cook. Also Manager Van Hout, Liaison Wampach and Secretary Menden. Mr. James Stillman was present on behalf of the Shakopee Amateur baseball Association to discuss the baseball field lighting and rate schedule. A discussion followed. Jeanne Andre, HRA Director for the City of Shakopee and Gary Laurent, represen- tative for the DownTown Ad Hoc Committee were present to request an estimate of the charges for the installation of the underground lines in a designated area of the downtown area. A request was also made for an estimate of charges for any new water construction to be done in the designated area. A request date was set for July 1, 1985. Motion by Cook, seconded by Gorman that the minutes from the April 29, 1985 regular meeting and the May 13, 1985 regular meeting be approved as kept. Motion carried. BILLS READ: City of Shakopee 20,032.00 A T and T Information Systems 89.92 American Public Power Association 729.07 Athmanr. Industrial Medical Supplies, Inc. 56.65 Auto Central Supply 122.01 Axle Spindle Repair, Inc. 50.00 Battery Tire Warehouse, Inc. 43.85 Border States Electric Co. , Inc. 866.08 Burmeister Electric Co. 478.19 C & H Carpenter Lumber 6.00 Carlson OK Hardware 38.61 Championship Awards 58.00 Chapin Publishing, Inc. 74.80 City of Shakopee 1,781.23 Clay's Printing Service 69.55 Feed Rite Controls, Inc. 841.30 General Electric Supply 267.50 Goodin Company 89.08 Graybar Electric Supply, Inc. 1,833.54 H & C Electric Supply 1,279.36 K & K Design 2,201.72 Keyes Well Drilling 6,460.00 Krass, Meyer and Walsten Chartered Law Office 207.25 Lano Equipment, Inc. 9.33 Lathrop Paint Supply Co. 13.57 Leef Bros. , Inc. 18.00 Malkerson Motors 14.27 Minnesota Department of Resources 250.00 Minnesota Fire and Safety of Shakopee 15.95 Mpls. Star and Tribune Co. 140.00 Minnesota Safety Council, Inc. 60.00 Motor Parts Service Co. , Inc. 3.59 Neco, Hammond, Inc. 23.59 Ted Neisen 452.00 Northern States Power Co. 29.20 Northern States Power Co. 213,951.50 Northern States Power Co. 317.97 Northern States Power Co. 317.97 Northland Electric Supply Co. 29.38 Northwestern Bell Telephone 260.60 Pitney Bowes 232.00 Ranger Products, Inc. 142.32 E.H. Renner and Sons, Inc. 8,331.27 Reynolds Welding Supply Co. 6.00 Schoell and Madson, Inc. 1,112.41 Serco 64.00 Shakopee Public Utilities Commission 295.95 Shakopee Services 44.00 Tom Siebenaler Sodding 9.00 Dean Smith Trenching, Inc. 1,000.00 Southwest Suburban Publishing, Inc. 208.90 Starks Cleaning Service 17.30 Stemmer Farm and Garden Supply, Inc. 35.10 Square D Company 155.00 Suel Business Equipment 246.09 Total Tool, Inc. 243.10 Valley Industrial Propane, Inc. 10.88 Lou Van Hout, 34.84 Water Products Co. 1,388.50 Westinghouse Electric Supply Co. 1,653.50 Duain Swenson Construction Co. , Inc. 21,226.00 Motion by Cook, seconded by Gorman that the bills be allowed and ordered paid. Motion carried. A letter from Donna Brown, Principal of Pearson School, thanking us for use of our truck to lift the slide on the new playground equipment was acknowledged. Liaison Wampach reported on the storm sewer Utility Public hearing held by the City Council. A communication from Manager Van Hout to the Commission and Liaison Wampach regarding the use of "Utility" in the title of the new storm sewer operation was discussed. Liaison Wampach will communicate the concerns to the City Council. Motion by Gorman, seconded by Kirchmeier to set the rate for the new baseball field lighting at the small commercial rate with the time switch for 7:00 P.M. Motion carried. Motion by Cook, seconded by Gorman to amend the motion on the rate for the baseball field lighting to direct the drafting of a Resolution to be presented at the next regular meeting. Motion to amend carried. Main motion carried. Manager Van Hout reported on a problem existing on the pump house property at Well #6 due to an encroachment of the property by the Racetrack when they put in ponds to collect surface water. The two parties involved are presently working out a solution to the problem. Motion by Kirchmeier, seconded by Gorman to present Resolution #291, A Resolution Adopting Rules for CoGenerators and Small Power Producers Intending to Connect To The Electric System of the Shakopee Public Utilities Commission. Ayes: Commissioners Kirchmeier, Cook and Gorman. Nayes: none. Resolution passed. Motion carried. Resolution #292 and #293, regarding the oversizing on the watermain for the Correctional Institution for Women will be ready for the next regular meeting. A memo from Don Wendt, regarding the Howe Chemical water service was acknowledged. A memo will be sent to Mr. Wendt in response to his letter of June 3 which states that the special equipment is on order, the deadline will be extended for 30 days. Manager Van Hout reported on a payment schedule submitted by the Hockey Association for paying their past due electric bill. The first payment will be sent by July 1, 1985 with full payment expected by October, 1985. The status of Well #4 and #5 was discussed. Well #5 is on and working well. Well #4 is in the process of being repaired at this time, but will be completed in 3 the very near future. Manager Van Hout reported on a request by Gene Brown to obtain water for land he owns south of East 6th Ave. and west of Main Street. A discussion followed. City water is available to that property if the proper piping is installed. There were no new plats for May, 1985. Secretary Menden reported 3 house and 30 minutes of fire calls for April and May, 1985. There were no lost time accidents for May, 1985. Motion by Kirchmeier, seconded by Gorman to elect Jim Cook as new chairman of the Shakopee Public Utilities Commission effective July 1, 1985. The next meeting will be held on July 11, 1985 at the Utilities office. Motion by Cook, seconded by Gorman that the meeting be adjourned. Motion carried. Barbara Menden, Secretary i y . v s MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee PUblic Utilities Commission convened in regular session on July 2, 1985 at 4:30 P.M. in the Utilities meeting room. Commissioner Cook offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Cook and Gorman. Also Manager Van Hout and Secretary Menden. Commissioner Kirchmeier and Liaison Wampach were absent. BILLS READ: City of Shakopee 20,032.00 Auto Central Supply 66.79 Bentz Construction 337.50 Border States Electric Supply 850.00 Burmeister Electric Company 68.96 Carlson OK Hardware 42.42 City of Shakopee 2,312.11 City of Shakopee 10,046.09 Copy Equipment, Inc. 44.30 Ditch Witch of Minn. , Inc. 26.25 Drummond American Corp 355.79 Eagan Office Supply 22.44 Graybar 1,905.74 H & C Electric Supply 399.44 Hagen Systems, Inc. 250.97 Mary Henderson 28.12 Key Well Drilling 19,238.00 Leef Bros. , Inc. 18.00 Locators and Supplies 194.50 M.A.M. Inc. 525.13 Metro Sales, Inc. 12.74 Northern States Power Co. 317.97 Northern States Power Co. 1,001.86 Northland Electric Supply Co. 65.46 Schoell and Madsen 568.36 Serco 64.00 Shakopee Floral 53.00 Shakopee Postmaster 2,500.00 Shakopee Public Utilities Commission 92.44 Shakopee Services 22.00 Dean Smith Trenching 2,542.50 Starks Cleaning 17.30 Total Tool 40.21 Lou Van Hout 380.95 Lou Van Hout 52.55 Viking Steel Products Inc. 50.10 Water Products, Inc. 2,961.06 Wesco 270.00 Northern States Power Co. 239,987.76 Motion by Cook, seconded by Gorman to approve the bills and that they be ordered paid. Motion carried. The bids for the office furnishings were presented. Motion by Cook, seconded by Gorman to award the bid for Section I and II, the panel systems to Suel Business Equipment in the amount of $7,084.59. Motion carried. Motion by Gorman, seconded by Cook to award the bid for Section III, the balance of the office furnishings to Office Interiors in the amount of $7,706.31. Motion carried. A letter from the Valley Ice Arena was presented by Manager Van HOut. A payment was received in the amount of $2,500.00 from the Valley Ice Arena and a payment schedule was established. The next regular meeting of the Shakopee Public Utilities Commission will be held on August 1, 1985 to pay bills and on August 12, 1985 at 4:30 P.M. in the meeting room of the Shakopee public Utilities. Motion by Gorman, seconded by Cook that the meeting be adjourned. Motion carried. '1 Barbara Menden, Comm-f9sion Secretary lS MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular sesssion on August 1, 1985 at 4:30 P.M. in the Utilities meeting room. Commissioner Cook offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commission Cook and Kirchmeier. Commissioner Gorman and Manager Van Hout and Liaison Wampach were absent. BILLS-READ: City of Shakopee 20,032.00 A T and T Information Systems, Inc. 69.62 Astra Corporation 308.94 Bentz Corporation, Inc. 870.00 Border States Electric Supply Co. 52.79 Capesius Agency, Inc. 2,153.91 Carlson Hardware, Inc. 15.49 Chicago and Northwestern Transportation Co. 60.00 Citizens State Bank 250,007.10 City of Shakopee 1,110.00 City of Shakopee 740.79 City of Shakopee 850.00 City of Shakopee 60,437.91 Cy's Standard Service Center 260.63 Dunnings Hardware 14.47 Feed-Rite Controls, Inc. 438.26 Graybar Electric Co. , Inc. 272.40 H & C Electric Supply 2,989.25 Henningson, Durham and Richardson 1,190.76 Industrial Sales and Service 218.34 Keyes Well Drilling 4,450.25 Layne Minnesota. Company 26.24 Leef Bros. , Inc. 18.00 Malkerson Motors, Inc. 50.23 Metro Sales Incorporation 70.00 Minnesota Department of Employee Relations 10.00 Minnesota Department of Labor and Industry 76.00 Minnesota Environmental Quality Board 224.44 Minnesota Municipal Utilities Assoc. 180.00 Ted Neisen 402.00 Northstar Waterworks Products 55.44 Northern States `rowerCo. 273,247.95 Northern States Power Co. 1,624.21 Northern States Power Co. 317.97 Northland Electric Supply Co. 6.18 Office Interiors, Inc. 189.20 Pitney Bowes 115.50 Reynolds Welding Supply Co. 26.00 Schoell and M.adson, Inc. 1,031.97 Scott County Sheriff's Communications 5.98 Serco 64.00 Shakopee Public Utilities Commission 104.89 13 Shakopee Services 22.00 Southwest Suburban Publishing, Inc. 74.09 Sireks Hydraulic Service, Inc. 372.93 Dean Smith Trenching, Inc. 1,012.50 Starks Cleaning Services 24.45 Suel Business Equipment, Inc. 3,338.43 Duan Swenson Construction Co. , Inc. 25,979.00 Valley Industrial Propane- Inc. 21.76 Water Products Company 255.45 Wesco 9,596.20 Merrill Lynch 1,677.85 Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered paid. Motion carried. The adjourned regular meeting will be held on August 12, 1985 in the meeting room of the Shakopee Public Utilities office. Motion by Kirchmeier, seconded by Cook that the meeting be adjourned. Motion carried. Barbara Menden, Commission Secretary 4 a I5 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on August 12, 1985, at 4:30 P.M. in the Utilities meeting room. Commissioner Cook offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Cook, Kirchmeier, Gorman. Also Liaison Wampach and Manager Van Hout. Secretary Menden was absent. Mr. Ken Adolf of Schoell and Madsen, Inc. was present to discuss the bids received on the painting of the 2,000,000 gallon standpipe. Ms. Tracy Imre of T.M.I. , Inc. and Mr. James Imre of General Coatings were present for the discussion on the tank painting. Mr. Imre stated that T.M.I. was a separate Corporation from General Coatings and he was only an advisor to T.M.I. Motion by Kirchmeier, seconded by Gorman that the painting of the standpipe be awarded to the firm of T.M.I. , Inc. Motion carried. Motion by Gorman, seconded by Kirchmeier that the minutes of the June 6, 1985, July 2, 1985, and August 1, 1985 regular meetings be approved as kept. Motion carried. A letter from the Ice Arena Associates was read. Manager Van Hout reported that we have received a $2,500.00 payment and a $2,000.00 payment from them. The Shakopee V.F.W. has donated an American Flag to replace the old one in front of the Public Utilities Commission building. The Commission expressed their appreciation. Mr. John Anderson, City Adm Mistrator, and Mrs. Gloria Vierling, City Council- person, arrived to discuss reconstruction and relocation policy. The opinion of the Commissioners was that a large relocation project would be a cost that they could not routinely absorb, but some headaches could be avoided on various small relocations and reconstructions that occurred from time to time if an amount was set as a cap on the expenditure. Motion by Cook, seconded by Gorman that the Utilities adopt a policy that they appropriate in their annual budget $5,000.00 to be funded from the reserves to handle the relocation and reconstruction costs as they occur. When that figure is exceeded in a giver, year then any cost thereafter incurred will be billed to the project which made the relocation or reconstruction necessary. Jeanne Andre arrived for a discussion of the downtown redevelopment in general, and the work planned for the property located South of Second Ave. between Lewis and Holmes, and West of Fuller between Second and Third Ave. At this time the City of Shakopee intends to completely re-landscape the parking lot area South of Second Ave. and West of Lewis and desire the electric lines in that area to be relocated underground as part of that project to -be completed in-the Fall of this year. Discussion followed on the possibility of having the lines moved in that time span and the cost to do so. Manager Van Hout stated that it was difficult to make a good cost estimate with the depth of the rock not known. Motion by Kirchmeier, seconded by Gorman, that the Shakopee Public Utilities Commission undertake a study of the downtown areas between Lewis and Atwood, between 1st and 3rd, with emphasis on the areas described in the memo from Jean Andre and also have that study include the remainder of the proposed downtown redevelopments. The study to be done is to determine the depth and location of the rock below ground not design engineering. Motion carried. Liaison Wampach gave the liaison report and noted some comments on various matters. Discussion as to why the lights are on at Canterbury Downs late at night was held. Manager Van Hout reported a purchase of over $1,000.00. There were various single phase transformers in the total of $24,000.00 written on four purchase orders for different types and suppliers. Motion by Gorman, seconded by Kirchmeier to authorize Resolution #292 setting electrical rates for field lighting at Tahpah Park. Ayes: Commissioners Kirchmeier, Gorman and Cook. Nayes: none. Resolution passed. Motion carried. Discussion was held on the color of the water tower. A light tan tone with a dark red-brown for the lettering was selected. There were 4 fire calls for a total of 2 hours and 43 minutes. There were no lost time accidents for July, 1985. The next regular meeting of the Shakopee Public Utilities Commission will be held on September 4, 1985 at 4:30 P.M. in the Utilities meeting room. Motion by Gorman, seconded by Cook that the meeting be adjourned. Motion carried. 00 r7r �� Louis V n Hout, Manager i TENTATIVE AGENDA PLANNING COMMISSION Speical Session Shakopee , Minnesota September 19 , 1985 Chairman Czaja Presiding: 1. Roll Call at 7 : 30 p.m. 2 . Approval of Agenda 3 . 7 : 30 P.M. CONTINUATION OF PUBLIC HEARING: To consider an application for a Conditional Use Permit to construct 62 units of residential rental on a single lot upon the property located on Lot 2 , Block 1, Canterbury Village 1st Addition. Applicant: INCA Development Action: Conditional Use Permit Resolution 426 4 . Discussion: Final plat of Canterbury Park 1st Addition Action: Recommendation to City Council 5 . Discussion: Reconsideration of Zoning Districts in the Vicinity of Canterbury Downs 6 . Other Business 7 . Adjourn Judi Simac City Planner CITY OF SHAKOPEE TENTATIVE AGENDA Energy and Transportation Committee Shakopee, Minnesota September 19 , 1985 Chrm. Ziegler presiding: 1. Roll Call at 7: 30 P.M. 2 . Approval of Minutes - July 18th and 22nd, 1985 3 . Action: Van Pool Fare Policy Ballot Results 4 . Action: Solid Waste Development Plan Strategy 5 . Informational Items A. Recycling Monthly Report - July & August B. Dial-A-Ride Monthly Report - July & August C. Van Pool Monthly Report - July & August 6 . Other Business A. B. 7 . Adjournment Barry A. Stock Admin. Intern CITY OF SHAKOPEE TENTATIVE AGENDA ADJ .REG.SESSION SHAKOPEE , MINNESOTA SEPTEMBER 17, 1985 Mayor Reinke presiding 1] Roll Call at 7 :00 P.M. 2] Liaison Reports from Councilmembers 3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 4] Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these Mems unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) 51 Communications : + a] Petition from residents re : Highway 101 Auto Parts junkyard -t- b] Ken Theis, Shakopee Valley Printing, Inc . re : sewer & water hookup at 1257 Marschall Road c] Marge Henderson re : Murphy' s Landing Financing Request ` d] Robert Frigaard, Orr-Schelen re : Holmes Street basin storm sewer project e] Robert Frigaard, Orr-Schelen re : 1985-2 Eaglewood Improvements 6] Public Hearings : + .8 :00-P.M. - Application for $850,000 IR Bonds by Scottland Inc . for office-warehouse W, of Valley Park Drive and S. of Valley Industrial Blvd. North - bring item 11c from Aug. 20th agenda 7] Boards and Commissions: None 8] Reports from Staff: *- a] 4th Avenue Project No. 1985-1 Inspection Services - tabled 9/10 -Fb] Alley South of First Avenue btwn Market and Main Streets-on table +c] 1984-5 Valley Park Drive & 12th Avenue, Change Order_, No. 7 and Semi Final Estimate +d] 1984-4 Shenandoah Drive Street Construction, Semi Final Estimate .t. e] 1935-2 Eaglewood Street Rehabilitation, Change Order No. 1 and Payment Estimate #1 +f] Sick Leave Use for Dependent Children +g] Approval of bills in amount of $451 , 433 . 60 h] 1986 Budget - bring prior information i] VIP Deferred Assessments 91 Resolutions and Ordinances : None 101 Other Business: a] Downtown sidewalks - Gloria Vierling request b] Discussion of liaison roll - J . Leroux request c] U-I't rw S P,,cZ_ �� ,4? PkpNr- SrMKING 11] Adjourn to Tuesday, S2 24, 1985 for Cable Workshop C1S John K. Anderson, City Administrator ; i -+''!E TIDE PEOPLE ThAT LItiE7-]AR OR I AVE h LUSIEESS OR 1ho L Y NE',R KIGFP--AY 101 ALTO PARTS JIJP1i;YAtZD DO HE-REBY PETITION THE CITY COUIXIL OF SHAKOPEE TO REi,`OVE THE SAID JUNKYARD FROPG THIS AREA. qcg ,' �►�' ��� 9 31,11 AA 4flz 5 iz eAs;Jj yj ,2C,�, q Ll r L4 Ll! l� I y sI Ll IS 969 � � Date September 10, 1985 We , the undersigned , owners of the following described real property, abutting on the proposed improvement and benefitted thereby , hereby petition the City Council of the City of Shakopee , for the following public improvements : City water and sewer hookup on Marschall �treet/Avenue , between 12th Street/Avenue and 13th Steet/Avenue , and request that the same be made during the year 1985 In making this petition the undersigned understands that the City of Shakopee, its agents or employee cannot guarantee the amount of an assessment until a feasibility study of the improve- ments has been prepared and accepted by City Council in accordance with MSA Chapter 429 . PETITI 4 E LOT BLOCK _ North 170.00 of the South z of the SE Quarter of the NE quarter—of Section r' 7, Township 115, Range 22, Scott County excepting 678.80 feet thereof. I , hereby, verify that I circulated the above petition and that the above signatures of the property owners and petitioners were affixed in my presence . irculator Approved this day of Kenneth Theils984 City Attorney This instrument prepared & drafted by: H. R. Spurrier City Engineer 129 East 1st Avenue Shakopee , MN 55379 {e 0 aHcl ri IT oz 5101 valley Industrial boulevard south • p.o.box 38•Shakopee,AIN 55379•612-445.81 l September 10, 1985 r t1 City of Shakopee 129 E. 1st Ave. Shakopee, MN 55379 i Attention City Council: Enclosed is a petition for city water and sewer hookup at the property at 1257 Marschall Road. We feel it is imperative that this installation be in this fall, hopefully by November 1st. At the present time there are four tenants in the building with the office still to be rented out. We feel that the present set—up will not be adequate. Fire walls will be built separating the building early this fall. I would appreciate your consideration of this matter as soon as possible. Thank you. Sincerely, Kenneth Theis newspapers • advertising supplements • catalogs • bindery • computerized mailing typesetting/keylining 5 � Murphy's Landing Minnesota Valley Restoration Inc. A village of 1840-1890 2187 E. Highway 101 Shakopee, Minnesota 55379 (612) 445 6900f-,, ; r, r E. q/ 1 Mr . John Anderson , Administrator City of Shakopee 129 East 1st Avenue Shakopee , Minnesota 55379 Dear Mr. Anderson: Representing the Board of Trustees of Minnesota Valley Restoration Project , Inc. , I respectfully request to be placed on the Council Agenda for Tuesday , September 17 , 1985 . At that time , I would appreciate the opportunity to review the financial and planning status of Murphy ' s Landing with the Council . Attached is the operating statement through July 31 , 1985 . Our fiscal year runs from March 1 to March 1 . For the presentation , there will be copies of our current budget and the year end statement through February 28 , 1986 . Thank you for your consideration in this matter . Regards, evrzz Mar,,jo ie R . Henderson , Chairman Boated of Trustees Minnesota Valley Restoration Project , Inc . MRH Encs . MINNEZzCTA VALLEY REESTORATION PROJECT INC ent peJul , 31 ► 1985 YEAR TO DATE INCOrdZ JULY 31 , 1985 JULY 31 , 1984 Cate $ 25, 57Z . 50 $ 31 ► 302. 55 Tour 13► 508.45 10 , 690 . 25 Gift Shop 7► 772.43 9► 669. 31 General Store 3► 87 :1 5► 207. 39 Rent 19, 43 19, 213. 50 Donations 63, 81$•42 69,0 55'08 Yembership 2,957- 52 6, 744. 50 Restaurant 531 .62 684.40 Washer & Dryer 392. 95 309. 25 Miscellaneous 960 .49 3,420 .43 Boat 201 .00 Print Shop 224.60 Blacksmith 108. 20' Wagon 211 .00 1 , 241 . 25 Interest 64.0 TOTAL INCOME X1 T ' 91 EXPENSES Cash Short (over) ($ 125.16) Cost of Sales 5, 941 - 33 7►438 . 35 Salaries-Administration 9► 723. 50 25► 378. 78 Salaries-Maintenance 16, 341 .8o 23, 250 . 80 Salaries-Program 39. 2 8 . 96 63, 119. 32 Salaries-Gift Shop 2, 68 :382 1 650 .40 Insurance 3. 7 9 Program 6, 676. 38 11 , 23 . 92 Contract Labor 369 .25 278 . 00 Uff ice Supplies 1 , 510 - 57 1 ► 51 5. 1 5 Advertising 2, 124 96 8► 542. 27 Postage 827.11 1 , 277 . 59 Electric 2, 921 .47 1 , 859.87 Heat 2,451 . 29 4, 259 .40 Telephone 1 ,084 .27 1 ► 452 . 92 Maintenance 4, 305.41 22, 407.00 Vehicle & Equipment 564.02 395. 16 Payroll Tax Expense 4,484. 60 349. 37 Animal Expense 434.10 288. 50 Bank Charges 18 . 21 163. 29 Equipment & Facilities 2► 585.70 Consulting Fees 3. 805.00 Interest Expense 1 , 248. 54 20.. 81 Miscellaneous 1 , 513. 94 5, 014. 38 Print Shop 663. 23 23- .00 -----"- --- Trash Removal 350 .04 0 Sales Tax 431 -08 3:3 .11 TOTAL EXPENSES $123,825.92• X125, 585. 9) NET INCOME (Loss) MINNM OTA VALLEY RESTORATION PROJECT Balance Sheet July 31 , 1985 AS SETS Cash ( 376.77) Savings Account 2, 391 .10 Petty Cash 407-00 Inventory 8, 756 .26 Fixtures - Gift Shop 4 068.09 Fixtures - Plant Fund 3,098.00 Land, Building, and Equipment 2 ,047, 183.18 TOTAL ASSETS $2,065, 526.86 LIABILITIES & Eo ITY Accounts Payable $ 18,401 .62 Prepaid Rent 500 .00 Security Deposits 1 , 363.00 Payroll Tax Payable 4, 85. 78 Loan Payable - Bank 22, 712. 61 Loan Payable - HRA 7, 500 .00 Equity 1 , 986, 737 . 93 Current Income 2 TuTAL LIABILITIES & EQUITY �2, 06 5, 526. 86 C� ORR•SCHELEN• MAYERON &ASSOCIATES, INC. Consulting Engineers Land Surveyors September 11, 1985 Mr. John Anderson, Administrator City of Shakopee 129 East 1st Avenue Shakopee, Minnesota 55379 Dear Mr. Anderson: As per our contract with the City of Shakopee, we are required to enter into an extension agreement on all major projects. Regarding the Holmes Street basin storm sewer project, we have been requested to review the existing feasibility report and work with staff in preparing for the public hearing. Because of the unknown amount of time that may be requested throughout this process, we request this be done on an hourly basis as per our normal billing rate. When the project is ordered and we proceed into the design stage, we will then prepare a not to exceed figure for an extension agreement on that phase. Thank you for this consideration. Sincerely, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. Robert D. Frigaard, P.E. Associate RDF:min 2021 East ORR•SCHELEN• MAYERON &ASSOCIATES, INC. Consulting Engineer;s Land Surveyors September 11, 1985 Mr. John Anderson, Administrator City of Shakopee 129 East 1st Avenue Shakopee, Minnesota 55379 Dear Mr. Anderson: As per our contract with the City of Shakopee, we are required to enter into an extension agreement on all major projects. Regarding the Eaglewood project, we were requested to furnish the construction staking as needed. We have been working with Ray Ruuska to furnish whatever he needs. It is almost impossible to give you a not to exceed dollar amount for this so we request that this project be handled on an hourly basis as per our normal billing rate. Thank you for this consideration. Sincerely, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. Robert D. Frigaard, P.E. Associate RDF:min 021 ^57` 44en-,nn MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk/ RE: Application for $850 , 000 IR Bonds from Scottland, Inc. DATE: September 13 , 1985 Introduction A public hearing has been set for September 17, 1985 at 8: 00 p.m. to consider the application of Scottland, Inc. for $850,000 IR Bonds for an office/warehouse to be located on Lot 1 , Block 2 , Canterbury Park 1st Addition which lies West of Valley Park Drive and South of Valley Industrial Boulevard North. Background Because Bemidji Super 8 reduced their original request to $1 , 350 , 000 there is a sufficient amount of Shakopee ' s allocation remaining to cover this application. The project is estimated to be 27 , 000 sq. feet, employ 30 new people, depending on tenants, with an annual payroll of $400 ,000 - $500 , 000 . Estimated cost of the facility is: Building construction $832 , 000 Land acquisition 150 , 000 Professional fees Architectural engr. 60 , 000 Legal 20 , 000 Fiscal 20, 000 Owner equity = 150 - land contribution The factors which -Council should consider in determining to give preliminary approval to the project are contained in the attached "Mayor' s Statement. . . " Particularily I would like to point out: #3 If the Project will be adding significantly to the commercial and industrial tax base. #4 If the Project will generate employment opportunities. ##5 If the payroll generated will benefit the local housing industry and local merchants. 4, 6 If when completed, the Project will be compatible with present and projected development in the area. #7 If anything has come to the attention of the Council to indicate that the proposed Project would adversely and unfairly affect any other business enterprise located in the City. Comments from staff regarding the Project are attached. Kent Richey, Bond Counsel, made two recommendations : 1. That in the preliminary resolution the City retain the right to withdraw from participation and accordingly not issue the bonds, or issue them in a lesser amount, and L. Put an expiration date on the approval, ie. 12 months - which will encourage the developer to follow through in a timely manner. Alternatives 1. It appears that everything is in order according to staff with the exception of plat approval. The public hearing could be held, closed, and staff directed to prepare the preliminary resolution when the plat is approved - if Council finds that the factors in the Mayor' s Statement are in order. 2 . Hold the public hearing and continue it to October 1st at which time the plat maybe ready for Council approval. Hold the public hearing and deny application. Recommendation If Council finds that the application is in keeping with the purpose of the Act and City Code requirements , staff recommends that the public hearing be closed and staff be directed to put the resolution giving preliminary approval on the agenda when the plat has been approved. Unlike the previous application for IR bonds, the staff has received all of the information from the applicant and all concerns are being addressed in the platting process. Staff sees no need to continue the public hearing as long as the resolution of preliminary approval is not adopted until the plat is approved. Action Requested 1. Hold public hearing. 2. Direct staff to prepare the resolution giving preliminary approval when the final plat of Canterbury Park 1st Addition is approved. JSC/jms MAYOR'S STATEMENT CONCERNING A PROPOSED PROJECT UNDER MINNESOTA STATUTES, CHAPTER 474 The undersigned, being the duly qualified and acting Mayor of the City of Shakopee, Minnesota (the "City"), certifies that the City Council of the City (the "Council") has been provided by Scottland, Inc., a Minnesota corporation, or a partnership of which Scottland, Inc. will be a partner (the "Developer"), or its representatives, with certain information concerning a proposed Project under the Minnesota Municipal Industrial Development Act, Minnesota Statutes, Chapter 474. On the basis of such information the Council, by resolution adopted September 17, 1985 (the "Preliminary Resolution), has given preliminary approval to the proposed Project and the financing thereof by the issuance of a revenue obligation or obligations of the City. The following are factors considered by the Council in determining to give preliminary approval to said Project: 1. The Project consists generally of: Acquiring land for the new construction of a 27,000 square foot office/warehouse facility located in the City at Lot 2, Block 2, Valley Park First Addition. The proposed project will be initially owned or operated by the Developer. 2. Holmes & Graven, Chartered, bond counsel for the Project, is of the opinion that the Project constitutes a "project" within the meaning of Minnesota Statutes, Section 474.02, Subdivision la. 3. Based on an estimated total cost of acquisition and construc- tion in excess of $850,000, it is the opinion of the Council that the Project, when completed, will add significantly to the commercial and industrial tax base of the City and the County and School District in which the Project is located. 4. The Developer estimates that, as a result of the acquisition, construction and installation of the Project, the Project will generate employment opportunities for approximately 30 persons (in addition to those currently employed by the Developer), in the City and the surrounding area. The Council is concerned about the level of unemployment in the City and surrounding area and the resulting movement of persons to other areas where jobs are more plentiful, and believes that the existence of the Project in the City would help alleviate those problems. 5. The Developer estimates that the acquisition, renovation, construction and installation of the Project will result in an additional payroll of approximately $22,000, based on currently prevailing wages. The Council believes that a substantial percentage of that additional payroll will be spent on housing, food and other goods and services in the City and surrounding area, thus benefiting the local housing industry and local merchants. 6. Based on representations of the Developer as to the nature of the Project, the City Council believes that the Project, when completed, will be compa.ible with present and projected development in its area. -1- 7. Nothing has come to the attention of the Council to indicate that the proposed financing of the Project by the City would adversely and unfairly affect any other business enterprise located in the City. 8. Pursuant to the Preliminary Resolution of September 17, 1985, the City will comply with the requirements of Minnesota Statutes, Section 474.01, Subd. 8. 9. The Project does not include any property to be sold or affixed to or consumed in the production of property for sale, and does not include any housing facility to be rented or used as a permanent residence. 10. Based on representations of the Developer, the City Council believes that the Project: (1) does not include: an airplane; a private luxury box; a facility primarily used for gambling; or a store the principal business of which is the sale of alcoholic beverages for consumption off premises; and (2) that no more than 10% of the proceeds of revenue bonds will be used to finance movable equipment not constituting a fixture, no more than 25% of revenue bonds will be used to finance the acquisition of land, and not 1 more than $10,000,000 in revenue bonds which are industrial development bonds subject to the exemption described in Section 103(b)(6) of the Internal Revenue Code of 1954, as amended December 31, 1983, will be issued with respect to any one building which is used for commercial, office or industrial purposes, without regard to ownership of condominium units within the building. 11. A public hearing was conducted on September 17, 1985, at City offices in Shakopee, Minnesota, at 8:00 p.m., pursuant to Minnesota Statutes, Section 474.01, Subd. 7b, to consider the proposal that the City undertake and finance the Project, at which time a draft copy of this application with all attachments hereto was made available for public inspection. All interested parties were afforded an opportunity to express their views. 12. The City will undertake to encourage that the employment opportunities made available by the Project will, if feasible, be offered to individuals who are unemployed or economically disadvantaged as contemplated in Minnesota Laws 1983, Chapter 289, Section 113. The City will comply with the reporting requirements set forth in said Section 113. Mayor -2- MEMO TO: Judy Cox, City Clerk FROM: Judi Simac , City Planner RE: Review of application by Scottland, Inc. for $850 , 000 I .R. Bonds DATE: September 12 , 1985 As per your request I have reviewed the application by Scottland, Inc. for Industrial Revenue Bonds and hereby offer the following comments for your consideration: 1. Platting - The proposed location for the structure is Lot 1 , Block 2 of Canterbury Park lst Addition. The Planning Commission recommended preliminary approval of the plat, Canterbury Park lst Addition, on September 5 , 1985 although Scottland, Inc. had requested preliminary and final approval concurrently. The Planning Commission has offered to consider final approval at the September 19 , 1985 meeting if the applicant can meet the requirements of preliminary approval prior to the meeting. Should the Planning Commission recommend final approval on September 19 , 1985 the City Council would be considering both preliminary and final approval at the October 1, 1985 meeting. Following the completion of the Developer ' s Agreement, the plat could then be recorded. 2 . Zoning Compliance - Use - the proposed use, an office/warehouse facility, is consistent with the I-2 Heavy Industrial Zone. Performance Standards - The site plan indicates that all applicable codes can be met. Parking on the north will be screened with a combination of berming and planting of major deciduous trees . Proposed building material is painted decorative block on the north and east side, and painted block on the south and west. Recommendation I recommend approval subject to the final platting of Canterbury Park lst Addition. tw C = TY CD F- SHAKOF> a� INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650 To: Judy Cox, City Clerk From: Robert Frigaard, Acting City Engineer SUBJECT: Application for $850, 000. I. R. Bonds/Scott land DATE: September 12, 1985 INTRODUCTION: =ram an Engineering viewpoint, all the utilities and drainage ,oncerns will be taken care of prior to Final Plat approval Df Canterbury Park, of which this is a part of. :ZF/pmp 3ONDS v 4129 East First Ave.. Shakopee, MP Zip 55379 Phone (6412) 445-3650 ' :coy Houser, Building Official , Judy Cox, City Clerk Ray Ruuska, Engineering Coordinator-forward NAME groper—pe b—off to review ��_ SUBJECT: Application for $850,000 I.R.Bonds/Scottland DATE 8/19/85 On August 20th Council will be setting a public hearing for September 17, 1985 on the above. Please review and submit your recommendations and findings to me no later than Sept. 12th regarding City Code and other requirements with respect to zoning provisions, building plans,, platting, streets and utility services, as they pertain to your responsibilities. THATIKS, DATE BY BY CF'^!•'N RMCC 847-3 C = TY OF" SHAKOPEa INCORPORATED 1870 * ENGINEERING DEPARTMENT 125 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: Ray Ruuska, Engineering Coordinator SUBJECT: 4th Reconstruction, Project No. 1985-1, S. A. P. No. 166-108-01 INTRODUCTION: Attached is Barton-Aschman' s corrected Amendment No. 4 which provides for project inspection of the above mentioned project. BACKGROUND: Barton-Aschman was asked for a proposal to provide inspection of this project due to the current work load of the Engineering Department. ACTION REQUESTED: A motion by City Council, authorizing proper City officials to execute Contract Amendment No. 4, with Barton-Aschman Asso- ciates, sso- ciates, Inc. , in the amount of $16, 792. 70 for 4th Avenue Recon- struction, econ- struction, Project No. 1985-1, S. A. P No. 166-108-01 for in- spection services. RR/pmp AMEND Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 September 13, 1985 Mr. Ray Ruuska City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Re: Proposal Amendment for 4th Avenue Inspection Services (S.A.P. 166-108-01, City Proj. 85-1) in Shakopee, Minnesota Dear Mr. Ruuska: In the process of expediting the 4th Avenue daily inspection proposal of September 10, 1985, we inadvertantly made a mathematical error in the fixed fee amount submitted. Barton-Aschman's fixed fee is calculated at 15 percent of the total direct salary and overhead and represents our profit margin. The following is an amended cost estimate for daily inspection services. LEVEL OF EFFORT - person days Technician Clerical Pre Construction Meeting 0.5 - Daily Inspection Services 45.0 - Technical Administration 10.0 2.5 Total Person Days 55.5 2.5 Rate Per Day $ 96.00 76.00 Subtotal $ 5,328.00 190.00 Total Direct Salary = $ 5,518.00 Overhead Cost (1.5360 x 5518.00) = 81475.65 Fixed Fee (15% profit) = 2,099.05 Direct Expenses (reproduction, mileage, etc.) = 700.00 Total $16,792.70 The above estimate is based on our standard hourly rates for staff personnel. Payroll burden and overhead are shown in Exhibit A. Barton-Aschman Associates, Inc. Mr. Ray Ruuska September 13, 1985 Page 2 Time allocated for technical administration would include but would not be limited to maintaining a daily construction diary, completion of MnDOT's weekly diary and Statement of Working Days (form 02120), verification of pay quantities, punchlist inspection and final inspection. As mentioned in our initial submittal the City of Shakopee will be reimbursed by State Aid in the amount of 8 percent (maximum) of the total construction contract for construction engineering and inspection services (post-bid). Based on the apparent low bid the City would be eligible to receive $19,477.47 in State Aid. If this proposal meets the approval of the City of Shakopee, please return one copy of the attached Amendment No. 4. Barton-Aschman regrets the error and any administrative time delays the city council or staff may have incurred. We look forward to getting underway with the project. Si erely, David B. Wa zala Senior Associate DBW:kro Exhibit A BARTON-ASCHMAN ASSOCIATES, INC. CITY OF SHAKOPEE 4TH AVENUE RECONSTRUCTION (S.A.P. 166-108-01, CITY PROJ. 85-1) PAYROLL BURDEN, GENERAL AND ADMINISTRATIVE AND OVERHEAD FOR FISCAL YEAR ENDED AUGUST 31, 1982 Direct Payroll and Burden Direct Payroll 83.80% Payroll Burden Vacations, Holidays, Sick Leave 4.94 Employment Taxes 5.91 Workers' Compensation .25 Group Insurance 2.68 Pension Plan, Incentive Payments 2.42 100.00% Overhead Vacations, Holidays, etc. 10.14% Employment Taxes 5.08 Workers' Compensation .21 Group Insurance 4.24 Pension Plan, Incentive Payments 2.09 Taxes, except State and Federal Income .29 General Insurance 4.57 Salaries, Administrative, Office and Clerical 61.74 Office Expense, (Postage, Supplies, Printing) 8.11 Accounting and Legal 2.28 Interoffice Travel 4.57 Precontract Negotiations 5.37 Telephone and Telegraph 6.16 Personnel Procurement 1.82 Dues, Subscriptions, Meetings, Conventions 3.05 Depreciation and Amortization 5.28 Rent, Utilities and Maintenance 22.68 Equipment Rental .49 Data Processing 2.81 Management Consulting Fees 1.44 Automobile Expense 1.18 153.60% Reviewed by U.S. Defense Contract Audit Agency during December, 1982. C AMENDMENT No. 4 to AGREEMENT WHEREAS, the CITY OF SHAKOPEE (CLIENT) and BARTON-ASCHMAN ASSOCIATES, INC. (CONSULTANT) have entered into an Agreement dated July 10, 1984, for technical and professional services and; WHEREAS, CLIENT and CONSULTANT hereby wish to amend this Agreement to provide for daily inspection services associated with the 4th Avenue reconstruction project (S.A.P. 166-108-01). NOW THEREFORE, it is the purpose of this amendment to change the original Agreement to include those design services documented in the attached letter dated September 13, 1985. It is the intent of this amendment that all other provisions of the Agreement remain the same. Executed this day of , 19_, by: CONSULTANT: CLIENT: BARTON-ASCHMAN ASSOCIATES, INC. CITY OF SHAKOPEE: Xohn C. Mull , ice President Eldon R. Reinke, Mayor As Its Con acting Officer John K. Anderson, City Administrator Judith S. Cox, City Clerk Approved as to form this day of , 1985. City Attorney GL C = -rV OF- SHAKCDF> INCORPORATED 1670 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, Ainnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: Ray Ruuska, Engineering Coordinator SUBJECT: 4th Reconstruction, Project No. 1985-1, S. A. P. No. 166-108-01 INTRODUCTION: Attached is Barton-Aschman' s corrected Amendment No. 4 which provides for project inspection of the above mentioned project. BACKGROUND: Barton-Aschman was asked for a proposal to provide inspection of this project due to the current work load of the Engineering Department. ACTION REQUESTED : A motion by City Council, authorizing proper City officials to execute Contract Amendment No. 4, with Barton-Aschman Asso- c i at es, Inc. , i n the amount of $16, 792. 70 fon 4t h Avenue Recon- st ruct i on, Project No. 1985-1, S. A. P No. 166-108-01 for in- spection services. RR/pmp AMEND w� Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 September 13, 1985 Mr. Ray Ruuska City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Re: Proposal Amendment for 4th Avenue Inspection Services (S.A.P. 166-108-01, City Proj. 85-1) in Shakopee, Minnesota Dear Mr. Ruuska: In the process of expediting the 4th Avenue daily inspection proposal of September 10, 1985, we inadvertantly made a mathematical error in the fixed fee amount submitted. Barton-Aschman's fixed fee is calculated at 15 percent of the total direct salary and overhead and represents our profit margin. The following is an amended cost estimate for daily inspection services. LEVEL OF EFFORT - person days Technician Clerical Pre Construction Meeting 0.5 - Daily Inspection Services 45.0 - Technical Administration 10.0 2.5 Total Person Days 55.5 2.5 Rate Per Day $ 96.00 76.00 Subtotal $ 5,328.00 190.00 Total Direct Salary = $ 5,518.00 Overhead Cost (1.5360 x 5518.00) = 8,475.65 Fixed Fee (15% profit) = 2,099.05 Direct Expenses (reproduction, mileage, etc.) = 700.00 Total $16,792.70 The above estimate is based on our standard hourly rates for staff personnel. Payroll burden and overhead are shown in Exhibit A. Barton-Aschman Associates, Inc. S r� Mr. Ray Ruuska September 13, 1985 Page 2 Time allocated for technical administration would include but would not be limited to maintaining a daily construction diary, completion of MnDOT's weekly diary and Statement of Working Days (form 02120), verification of pay quantities, punchlist inspection and final inspection. As mentioned in our initial submittal the City of Shakopee will be reimbursed by State Aid in the amount of 8 percent (maximum) of the total construction contract for construction engineering and inspection services (post-bid). Based on the apparent low bid the City would be eligible to receive $19,477.47 in State Aid. If this proposal meets the approval of the City of Shakopee, please return one copy of the attached Amendment No. 4. Barton-Aschman regrets the error and any administrative time delays the city council or staff may have incurred. We look forward to getting underway with the project. Si erely, David B. Wa zala Senior Associate DBW:kro d� Exhibit A BARTON-ASCHMAN ASSOCIATES, INC. CITY OF SHAKOPEE 4TH AVENUE RECONSTRUCTION (S.A.P. 166-108-01, CITY PROJ. 85-1) PAYROLL BURDEN, GENERAL AND ADMINISTRATIVE AND OVERHEAD FOR FISCAL YEAR ENDED AUGUST 31, 1982 Direct Payroll and Burden Direct Payroll 83.80% Payroll Burden Vacations, Holidays, Sick Leave 4.94 Employment Taxes 5.91 Workers' Compensation .25 Group Insurance 2.68 Pension Plan, Incentive Payments 2.42 100.00% Overhead Vacations, Holidays, etc. 10.140/'o Employment Taxes 5.08 Workers' Compensation .21 Group Insurance 4.24 Pension Plan, Incentive Payments 2.09 Taxes, except State and Federal Income .29 General Insurance 4.57 Salaries, Administrative, Office and Clerical 61.74 Office Expense, (Postage, Supplies, Printing) 8.11 Accounting and Legal 2.28 Interoffice Travel 4.57 Precontract Negotiations 5.37 Telephone and Telegraph 6.16 Personnel Procurement 1.82 Dues, Subscriptions, Meetings, Conventions 3.05 Depreciation and Amortization 5.28 Rent, Utilities and Maintenance 22.68 Equipment Rental .49 Data Processing 2.81 Management Consulting Fees 1.44 Automobile Expense 1.18 153.60% Reviewed by U.S. Defense Contract Audit Agency during December, 1982. AMENDMENT No. 4 to AGREEMENT WHEREAS, the CITY OF SHAKOPEE (CLIENT) and BARTON-ASCHMAN ASSOCIATES, INC. (CONSULTANT) have entered into an Agreement dated July 10, 1984, for technical and professional services and; WHEREAS, CLIENT and. CONSULTANT hereby wish to amend this Agreement to provide for daily inspection services associated with the 4th Avenue reconstruction project (S.A.P. 166-108-01). NOW THEREFORE, it is the purpose of this amendment to change the original Agreement to include those design services documented in the attached letter dated September 13, 1985. It is the intent of this amendment that all other provisions of the Agreement remain the same. Executed this day of , 19_, by: CONSULTANT: CLIENT: BARTON-ASCHMAN ASSOCIATES, INC. CITY OF SHAKOPEE: john"UllPresident Eldon R. Reinke, Mayor As Ifficer John K. Anderson, City Administrator Judith S. Cox, City Clerk C2TV OF SHAKOPaH INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st imm - Shakopee. Minnesota %379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: Fulton Schleisman, Engineering Inspector SUBJECTm Valley Park Drive and 12th Avenue, Project No. 1984-5 DATE: September 13, 1985 INTRODUCTION: Change Order No. 7 and the Semi-Final Estimate No. 8 for the above referenced project require Council approval. BACKGROUND: Barton-Aschman Associates, Inc. are administering this contract and have recommended approval of Change Order No. 7 and Semi- Final Estimate No. 8. (See letter attached) The Contractor has agreed that the quantities on the Semi-Final Estimate represent the final contract amounts. The amount retained, $100. 00, will be released as final payment. ACTION REQUESTED: 1. A motion to authorize proper City officials to execute Change Order No. 7 for Valley Park Drive and 12th Avenue in- creasing n- creasing the contract amount by $300. 24 to $776, 441. 94. 2. A motion to authorize payment of Semi-Final Estimate No. 8 for Valley Park Drive and 12th Avenue, Project No. 1984-5, in the amount of $7, 810- 98 to Richard Knutson, Inc. , 201 Trav- er l ers Trail, Burnsville, MN, 55337. FS/pmp SEMIFIN I'ARTIAL ESTIMATE VOMINH (Semi-Final ) Contract No. 1984-5 Partial Estimate Voucher No. _$_ 1"•r ic•c1 !:ndin;: Au ust_31 1985 TO: Contractor Richard Knutson, Inc. Address 201 Travelers Trail , Burnsville, MN 55337 Project Description Valley Park Drive and 12th Avenue - Project 1984-5 I_. Original Contract Amount y; 755,156.50 2. Chance Order No. 1 Thru tlo. _7 _ 21,285.44 3. Total Funds Encwrrbcred j; 776,441.94 4. Value of Work Completed $; 761,374.59 _ _ _ Value of Work 5. Percent Ret;in«<;c ;;; 100.00 remaining 6.• Previous Payments 753,463.61 Percent Complete 7. Deductions or Charges $ -0- 100 8. Total $ 753,563.61 Payment Due (Line 4 - 'Line 8) $ }gl�_98 (I, l-:c) hereby agree tint the duantlt.y ana v:,lu,r „I' u ►rt; :1i,,;,,; l, :rr:in i s :, fuir e.-.ti:ate of the work comulrtc�l to dutc. COt:l'1'J►C7'OR: , �j�, G 1i1:V11•:WLI) 13y "11AKOPEE PUL'LIC I;y. jam. U11I,TTII:S (;06;•17;07014 �`—�' 1•i:1 t is t l;�•r' Ai*1'Ii0111 I) - C1Ty 0r' City Ad,.n�nistrator to co v C% to 1. w r O to co -1 C1 ut % W N �) i7 �I (� ►� N N N W 1+ J% 1+ J% A v r I U *i. ' (1 •• N Co X C. =/ co co %J v v O N N co co [o N O 0 ► / 7 1 1 r• :) A ! 1 t 1 1 1 1 1 1 1 1 1 - - < n ►.1 µ 0 CL ;v H N . H N H H ►4 H HH H H H =1A A 7 7 J :3 :3 .:3 :3 O 7 • X X N j cn A • a !i CL A A A A A A A A A A A Aro H t7 r♦ co co ri C* rip lol. 0 •t! •t! N :r 7• �• I b b to b b •d 'U 'U •t7 b 't1 •d H ►i '; c n O►� r r Cn .r! tAnn N N N H H h-1 r i-1 I-a H 1-r AI P • f n to• • • • • • • • • • t tr�.. � !7 • • to ft rtw •'i OLA Ln w .A 1+ A w 1 1 : r'•' n tm F 0 _ f N p O CO c'7 c7 07 l� U ��) C� i? 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O N r+ S D p < N C n AA a S c ►� .-. co O 3 n CD 7 a sx r► c w o (n n c o D '* in w O �-• N A w o V m 3 0 O o v O m U) N w o o O O O U1 Ul -4 A Ln U7 A o0 N O O O N V O O Oo O 3 ►-• A o O O Ul U) O O O O r* O n 10 C d r+ N •a fp a m 0 0 o p N N N = A A A po N D S Z 2 O N r. !. w A jo Z -� ►-+ r--+ r--� N O G O O W Ln V r+ •0 r-• w ►-• co m O cn W N W O N A W In O ►-' m !D w V b O O V O Q) CTl N W A O 3 r+ A Cn O O (.n Cn V A CT) Un W O O O cn A N O O O N V O O N O O -Pb A O O O U) U7 O O O O 3 r+ C1ir.I�GE Gl::�R Change Order No. : _ _ 7— Project Mare: Valley Park Drive & 12th Avenue Date: 'September 11, 1985 Contract 1984-5 Original Contract Amount 755,156.50 Change Order(s) No. �_ thru No. _ 5 $ 20,985.20 Total Funds Encumbered Prior to Change Order $_ 776,141.70 Description of Work to be (Added/X)kXXX.kp: Partial payment for extra labor involved in removing culverts from Valley Park Drive and then restoring the pavement as explained in the attached letter dated September 11 1985, and in the attached extra work request dated July 11, 1985. The above described work shall be incorporated in the Contract, referenced above, under the same conditions specified in the original Contract as amended unless otherwise specified herein. Any work not so :;1,ecifiud :]lull be performed in accordance with the Standard Specifications adopted by the City of Shakopee, Minnesota. The amount of the Contract shall be (increased/VX>FXXXXXV� by $ 300.24 The number of calendar days for completion shall be (XUrXUk)Mft)��p,0pf by 0 Original Contract Amount $_ 755.156 50 Change Order(s) No. — 1 thru 7 $ _ 21,285..44 Total Funds Encumbered $ 776,441.94 ` Completion Date: June 28, 1985 The undersigned Contractor hereby agrees to perfoi7n the work specified in this Change Order in accord:inct• wi? h the specifications, conditions and prices specified herein. RL•VI FW!-,'D: Contractor: � � lG i« d„ Shakopee Public Utilities Commission By: T i t.l e: Date: ����� ly�S,>� --- — M�r,aecr Date APPROVED A2,'D RECOIVENDED: ley Ci 'ngineer / APPROVED: City of Shakopee By: May or Date Approved as to form this day of City Administrator Date City Clerk Date City Attorney j Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 September 11, 1985 Mr. Ray Ruuska Engineering Coordinator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Re: City of Shakopee Project No. 1984-5 Valley Park Drive and 12th Avenue Dear Ray: Enclosed please find Partial Estimate Voucher No. 8 for the Valley Park Drive and 12th Avenue construction project. Also find the extra work requests submitted by Jim Potz to Richard Knutson, Inc. dated July 11, 1985, and Change Order No. 7. I am calling Partial Estimate Voucher No. 8 the semi-final voucher since I am in agreement with Tom Ryan of Richard Knutson, Inc. on all quantities shown in the voucher. The attached letter documents my approval of the quantities. You will notice that I have reduced the retainage on the project to $100.00. In October, the Certificate of Completion can hopefully be executed and all retainage dropped. In request #1, Mr. Potz is asking for extra payment for installing riser sections in gate valve boxes to bring them to the proper grade. However, to quote from Shakopee General Specifications Article 12B, page 11, which Mr. Potz sites as support for his request: "Valve boxes shall be adjusted by turning to the grades as shown on the plans, or by replacing the riser sections with a different length riser section." Under part C, Method of Measurement and Payment of the same specification, this statement appears: "The Contract unit price shall include all labor, materials (including backfill materials), and equipment necessary to perform the work." Based on this specification and the fact that the gate valve adjustments were paid for at a per each unit price, I feel that Mr. Potz' request #1 should be rejected. Extra payment request #2 involves removing subgrade material and constructing a pavement section where culvert pipes were removed from Valley Park Drive. In the original plans, some culverts were scheduled for abandonment and some for removal. During construction, however, the City of Shakopee requested that all culverts be removed. The bid proposal contained a unit price for removing culvert and an original quantity of 100 linear feet. The removal of the additional culverts was also paid for at Barton-Aschman Associates, In^. Mr. Ray Ruuska September 11, 1985 Page 2 the unit price; the final quantity was 188 linear feet as shown in the attached pay voucher. I feel Mr. Potz has a legitimate request for payment since he completed work outside of the original contract, but he should be paid for only the additional 88 linear feet of removal. Therefore, I am recommending that he is reimbursed for approximately 47 percent of his request, or $300.24 of the requested $640.00. The attached Change Order No. 7 covers this item. If you know of any items that need to be addressed prior to Shakopee City Council approval on any of the above items, please let me know. Sincerely, IWC �. Z�4vU&b James H. Unruh Associate JHU:kro Enclosures cc: Tom Ryan Richard Knutson, Inc. J V C I TY OF- 25HAKOIPHa INCORPORATED 1870 * ENGINEERING DEPARTMENT +� 129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650 MEMO TO: Jahn K. Anderson, City Administrator FROM: Fulton Schleisman, Engineering Inspector SUBJECT: Shenandoah Drive Street Construction, Project No. 1984-4 DATE: September 13, 1985 INTRODUCTION: Attached is partial Estimate Voucher No. 7, the Semi-Final Estimate for this project. BACKGROUND: The Contractor has agreed that the quantities on this Semi-Final Estimate represent the final contract amounts. The amount retained, $1, 000- 00, wi11 be released as final pay- ment when remaining "punch-list " work is accomplished. ACTION REQUESTED: A motion to authorize payment of Semi-Final Estimate No. 7 for Shenandoah Drive Street Construction in the amount of $13, 604. 23 to Buesing Brothers Trucking, Inc. , 2285 Daniels Street, Long Lake, MN, 55356. FS/pmp SEMIFIN SEMI-FINAL PARTIAL ESTIMATE VOUCHER tract No. 1984-4 Partial Estimate Voucher No. 7 Period Ending: August 31 , 1985 Contractor Buesing Brothers Trucking , Inc . Address 2285 Daniels Street , Long Lake , MN 55356 Project Description Shenandoah Drive Street Construction Original Contract Amount -S_ 237 , 972. 30 - Change Order No.- 1. _ Thru No. 5 _ 8 .*920 . 00 Funds Encumbered _ -_- - - 246 . 892 . 30 - Value of Work Completed s 271 , 403. 95 403. 95 Value of Work -- _ Remaining L. S . Percent Retainage $ 1 , 000 . 00 $_ 1 , 000 . 00 Previous Payments $_ 256 , 799. 72 Percent Complete Deductions or Charges -0- 99% Total 257 , 799. 72 -ment Due (Line 4 = 8). 05 13, 604 . 23 CERTIFICATE OF PAYMENT (I, We) hereby agree that the ouantity and value of work shown herein is a fair imate of the work completed to date. TRACTOR S. ?JIbS- ROVE - CITY OF SHAKOPEE Project Engineer Date City Administrator Date T SEMI-FINAL PRD SHENAI+DOAH DRIVE O ESTIMATE NO. 7 PERIOD ENDING: August 31, 1985 CONTRACTOR: BUSSING BRIE. TRUCKING, INC SHEET NO. 1 Item I I I Unit I Contract I Current Period I Total to Date I No. I Contract Item I Unit I Price I Quantity I Amount I Quantity I Amount I Quantity I Amount I 1 1 I I I I I i I I 2101.511 (Clear and Grub Roadways IL.S. 157,500.80 1 1.00 1 $7,5N.80 1 0.� I -Se.88 1 1.00 1 $7,508.00 I I I I I I I I I I I I i I I I I t I i I 2184.501 (Remove Barbed Wire Fence IL.F. ! $1.80 ! 260.88 ! $260.80 1 0.80 I $0.00 I 260.00 1 $260.00 1 I I I I I I I I I I I I I I I I I I I I 2105.501 (Common Excavation IC.Y. 1 $2.15 1 25708.88 1 $55,25x.00 1 8.08 1 $0.80 1 27100.00 1 $58,265.80 1 I i I I I I I I I i I I i I I I i I 1 I 2105.583 (Rock Excavation IC.Y. 1 $15.80 1 180.80 1 f1,588.80 1 0.80 1 $0.88 1 839.88 1 $12,585.00 I i I 1 I I I I I I I I 2185.535 ISalvage Topsoil IC.Y. 1 $8.95 1 19808.08 1 $18,858.80 i 8.08 1 $0.00 1 17137.80 1 $16,280.15 1 1 i I I I I 2211.501 !Aggregate Base, I I I I I I I I I [Class 5 (180x Crushed) Iron 1 $5.45 1 5750.00 1 $31,337.50 1 0.00 1 $0.88 I 7365.08 1 $40,139.25 1 1 I I I I I I i I I I I I I I I I I 2221.501 (Aggregate Shouldering, (Class 1 ITon 1 $6.08 1 1280.80 1 $7,280.80 1 8.80 1 $8.00 1 780.88 1 $4,680.80 1 I I I I I I l I I I 2331.504 (Bituminous Material I I I I I I I I I Ifor Mixture ITon 1 $190.08 1 87.00 1 $16,530.80 1 0.00 1 $8.88 1 182.12 1 $19,462.80 I 2331.510 (Binder Course Mixture ITon I $10.90 ! 1932.08 1 $21,056.80 1 0.80 1 $0.80 1 2228.88 1 $24,198.00 1 I i I I I I I I 1 1 2341.504 [Bituminous Material Ifor Mixture ITon 1 $280.80 1 118.88 1 $23,680.88 1 0.80- 1 $8.88 I 112.80 1 $22,400.00 1 I I I I I I ! I I I 2341.568 [Bearing Course Mixture (Modified) ITon 1 $11.00 1 1932.00 1 $211252.90 1 8.88 1 $0.80 1 1834.08 1 $20,174.00 1 I I I I 1 I I I I i ! I I I I I 2501.511 112' CM Pipe Culvert IL.F. 1 $15.00 1 67.80 1 $1,805.80 1 0.00 1 $0.88 1 67.80 1 $1,005.00 1 2581.511 118' CM Pipe Culvert IL.F. 1 $17.80 1 157.88 1 $2,669.80 1 0.80 1 $0.80 ! 205.88 1 $3,485.80 1 2501.515 112" CM Pipe Aprons IEa. 1 $85.00 ! 2.08 1 $170.88 1 0.08 1 $0.80 1 2.08 1 $170.80 1 2581.515 118' CM Pipe Aprons IEa. I $180.88 1 4.00 1 $480.80 1 0.80 1 $0.00 ! 6.08 1 $680.00 1 1 1 I 1 1 I 1 i I I SEMI-FINAL SI�AH SHENADRIVE ESTIMATE NO. 7 ENDING: August 31, 1985 CONTRACTOR: BUE.SING BROS. TRUCKING, INC SHEET NO. 2 I 1 unit I Contract I Current Period I Total to Date I I Contract Item I Unit I Price I Quantity I Amount I Quantity I Amount I Quantity I Amount I 1 I I I i I I I I I ]11 (Reconstruct Manholes IL.F. 1 $110.00 1 13.60 1 $1,496.80 1 0.00 1 $0.80 I 13.60 1 $1,496.88 I I I I I I I I I I I I I I I I I I I I I j01 (Roadside Seeding (Acres I $200.88 1 3.60 1 $720.80 1 1.40 1 $280.80 1 5.88 1 $1,080.80 I 1 I i I I I I I I I I f I i I I I I I I )02 (Seed Mixture No. 5 ILhs. 1 $3.00 1 188.80 1 $548.88 1 78.00 1 $218.88 1 250.80 1 3758.88 I I I I I I I I I I I 1 I I I I I I I I I 85 (Sodding IS.Y. 1 $1.25 1 2222.88 1 $2,777.50 1 0.80 1 $2.00 1 2275.88 1 $2,843.75 1 I I I I I I I i i I I I I I I I I I I I 11 (Mulch Material, Type 1 ITon 1 $148.00 1 7.20 I $1,008.80 1 2.88 1 $392.88 1 10.88 f $1,480.80 1 I I I I I i I I I I 1 I I I I I I I I ;19 (Disc Anchoring (Acres I 3100.80 1 3.60 1 $360.88 1 1.40 I $140.88 1 5.80 1 $500.60 1 I i :31 (Commercial Fertilizer (Analysis 18-20-30 ITon 1 $350.68 1 8.81 1 $283.50 1 0.19 1 366.50 1 1.00 1 $350.88 1 I i I I I I I I I 1 I I I i I I l I I I 83 (Relocate 12' Watermain IL.F. 1 $23.00 1 1800.08 1 $23,0 .80 1 0.00 1 30.80 1 1000.00 1 $23,880.00 I I I I I t I I I I I I i I TOTAL 1 $237,972.38 1 TOTAL 1 $1,086.50 1 TOTAL I $262,483.95 I Change Order No. 1 Hauling Boulders C Y. $3.50 712.88 32,492.00 Change Order No. 2 Ballroom Water Service L.S. $988.08 L.S. $980.00 Change Order No. 3 12' Bate Valve L.S. $850.00 L.S. $850.00 Change Order No. 4 Haul Limerock Offsite C.Y. $2.00 839.00 $1,678.00 Change Order No. 5 Fourth Avenue Intersection L.S. $2,282.80 L.S. $2,280.00 Bituminous Tack Coat Gal. $1.00 720.00 $720.00 GRAM TOTAL $271,403.95 Ll C 2 TY OF SHAKOPaa INCORPORATED 1870 +� ENGINEERING DEPARTMENT 129 E. tat lvemn - Shakopee, Kinnewta 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: Ray Ruuska, Engineering Coordinator SUBJECT: Eaglewood Street Rehabilitation, Project No. 1985-2, Estimate No. 1 and Change Order No. 1 DATE: September 13, 1985 INTRODUCTION: Attached is the above referenced Estimate and Change Order. BACKGROUND: The Estimate and Change Order are being processed late in order to allow for _more time to verify the expanded quantity of granu- lar borrow as shown in Change Order No. 1. The revised pro- ject cost in $169, 141. 73. The amount currently being used for assessments is $187, 125. 00. ACTION REQUESTED: A motion to authorize payment of Partial Estimate No. 1, with Change Order No. 1 for Eaglewood Street Rehabilitation, in the amount of $42, 710. 51, to S. M. Hentges & Sons, Inc. RR/pmp MEMESTI PARTIAL ESTIMATE VOUCHER tract No. 1985-2 Partial Estimate Voucher No. 1 Period Ending: August 31 , 1985 Contractor S . M. Hentges & Sons , Inc. Address 1513 W. 3rd Shakopee , MN 55379 Project Description Eaglewood Street Rehabilitation Original Contract Amount f_ 151 . 941 . 73 Change Order No. 1 Thru No. -- f_ 17 , 200, 0 0 Total Funds Encumbered f 169. 14 1 . 7 3 Value of Work Completed f 44 , 958 . 43 Value of Work Remaining 5 Percent Retainage f_ 2 . 247 , 92 124 . 183 . 30 Previous Payments f_ -0- f Percent Complete Deductions or Charges f -0- 26% Total f 2 , 247 , 92 lent Due (Line 4 - 8) f 42 , 710 . 51 CERTIFICATE OF PAYMENT (1, We) hereby agree that the quantity and value of work shown herein is a fair mate of the work completed to date. RACTOR 3VED - CITY OF SHAKOPEE Project Engineer Date City Administrator Date PROJECT EAa1WOOD STREET REHABILITATION ESTIMATE: 1 PERIOD ENDING: AUGUST 31, 1985 CONTRACTOR: S.M. HEN'TGES i SONS, INC. SHEET NO.s 1 Item I I I Unit I Contract I Current Period I Total to Date I No. I Contract Item I Unit I Price I Quantity I Amount I Quantity I Amount I Quantity I Amount 1 I i I I I I I I 1 I I I I I I I ► 1 I 2181.513 IClearing & Grubbing ILS. ISI,188.N I LN 1 $1,888.88 1 1.88 I $1,988.98 I 1.88 I $1,888.88 1 I I I I I I I 1 1 1 2185.535 [Salvage Topsoil IC.Y. I $2.25 1 99L U 1 $2,227.58 1 188.88 1 $22 N 1 188.88 I (225.88 I I I I 1 I I I I ► 2111.587 ISubgrade Excavation IC-Y- I $2.51 1 2168.88 1 $5,158.88 1 286L N I $5,158.88 I 2868.88 1 $5,156.88 f I I I I I I I I 1 1 2115.581 lCommon Excavation P IC.Y. I $2.98 1 1325.81 1 $2,658.88 I 118@.81 1 $2,888.88 I 1888.88 1 $2,880.88 I I I I I I I I 1 1 2115.2 ISalvage Bituminous IL Sta.I $188.88 1 48.88 1 $4,818.88 1 35.88 1 $3,580.88 1 35.88 1 $3,500.N 1 1 1 1 1 1 1 1 1 1 1 3733 lGeotextile Const. Fabric IS-y- I $1.79 1 23888.88 1 $18,178.18 1 L N I $8.98 1 8.88 1 $8.98 ► I I I I I I I I I i 2185.522 16ranular Borrow (L V.) I C.Y. 1 $4.81 I 249L N 1 $9,688.18 1 2488.81 1 $9,680.88 I 2488.81 1 f9,688.N I I I I I I I I 1 1 2211.581 [Aggregate Base CI-5 [Ton 1 $5.81 1 7680.N 1 $44,88.18 I L N I $8.98 I 8.N I $8.81 I I Qn% Crushed) 1 I I I I I I I 1 I 2341.984 IBituminous Material ITon I $208.N 1 117.98 1 $24,336.10 1 6.N I $8.18 1 0.N I $0.N I lfor Mixture i I I I I I I I I I I I I I I I 1 1 1 341.568 IModified Wearing ITon 1 $11.68 1 1890 N I $20,941.28 1 8.N I $8.88 1 LN I $8.N !Course Mixture I I I I I I I I I I I I I I I I 1 1 1 2164.518 IBituminous Mixture ITon 1 $66.N I 180.N I $6,600.N I LN I $8.18 [ 8.N 1 $0.80 I Ifor Patching I I I I I I I I I I I I I I I I I 1 1 2%.581 I Remove Culvert Pipe I L F. I $8.N I 181.18 I $888.98 1 181.N I $888.81 I 181.N 1 $808.N I I I I I I I I I i I (81.511 112' CM Pipe Culvert I L F. 1 $15.15 1 112.n I f1,696.88 1 8.N I $e.N I L N I $8.80 I I 1 I I I I I I I I 581.511 115' CM Pipe Calvert I L F. I f 16.e5 I 38.N I $481.58 1 8.98 1 $8.18 1 8.98 1 $8.88 1 I I I I I I I I I i .511.511 118' CM Pipe Calvert IL F. 1 $17.e5 1 116.N I (1,977.88 I 58.N I $852.58 1 58.06 1 $852.50 1 1 1 1 1 1 1 1 1 1 1 581.511 124' CM Pipe Calvert ILF. 1 $19.88 1 18.N 1 $343.44 1 18.98 1 $343.44 1 ILL 1 $343.44 I I I I I I I I I 1 1 381.521 122' Span RC Arch Pipe IL F. 1 $31.71 1 44.N 1 $1,394.80 1 44.98 1 $1,394.88 1 44.98 1 $1,394.88 1 ICI-IV I I I I I I I I i I I I I I I I I I I 381.525 122' Span RC Arch Aprons [Ea. 1 $319.25 1 &N 1 $638.58 1 2.N I SM 50 1 2.N 1 $638.58 1 1 1 I I i I I I 1 1 301.515 118' CM Pipe Aprons IEa. 1 6148.73 1 3.0 1 $446.19 1 3.N 1 $446.19 1 3.N 1 $446.19 1 1 I 1 I I I I 1 I I 1 I I I I I I I I 1 EA6LE11000 STREET REHIABILITATION ESTIMATE: 1 DOING: AUGUST 31, 1985 CONTRACTOR: S.IL HE)M & SONS, INC. SHEET NO.: 2 i I 1 Unit I Contract I Current Period I Total to Date i 1 Contract Item I Unit I Price 1 Quantity I Amount I Quantity I Amount I Quantity I Amount I _I I 1 I I I I I 1 1 '9 ILP. Catch Basin I Ea. I $98L 88 I 2.88 1 f 1,888.88 I 2.88 1 f 1,888.88 I 2.N i f 1,886.88 I 1 I I I I I I I I I '1 (Roadside Seeding (Acre I$1,88@.88 1 288 1 %3,688.88 1 8.88 I %8.88 1 6.88 1 $8.88 1 1 1 1 1 1 1 1 1 1 1 I 1 I 1 1 1 1 I I I i1 I I I Total 1 $151,941.73 1 Total 1 $27,758.43 1 Total 1 $27,756.43 1 Change Order No. 1 $17,21:8.88 GRAND TOTAL %44,958.43 CHANGE ORDER D Change Order No. : 1 Project Name: Eaglewood Street Rehabilitation Date: saptambox 13T 1 qRS _ Contract No. : 1985-2 Original Contract Amount Change Order(s) No. 1 thru No. Total Funds Encumbered Prior to Change Order $_ 1 S 1 . 941 . 7 Description of Work to be (Added/,J) gKp0a): 4300 C. Y. Additional Granular Borrow (L. V. ) @ $4. 00/C. Y. The above described work shall be incorporated in the Contract, referenced above, under the same conditions specified in the original Contract as amended unless otherwise specified herein. Any work not so specified shall be performed in accordance with the Standard Specifications adopted by the City of Shakopee, Minnesota. The amount of the Contract shall be (increased/gk%QXX0W by $ 17 , 200 .00 The number of calendar days for completion shall be (increased/decreased) by 0 Original Contract Amount $_ 151 , 941 . 73 Change Order(s) No. 1 thru -- $ 17 , 200 , 00 Total Funds Encumbered $_ 169, 141 . 73 Completion Date: September 30, 1985 The undersigned Contractor hereby agrees to perform the work specified in this Change Order in accordance with the specifications, conditions and prices specified herein. Contractor: By: Title: Date: APPROVED AND RECOMMENDED: City Engineer Date APPROVED: City of Shakopee By: Mayor Date Approved as to form this day of City Administrator Date 19 City Clerk Date City Attorney I MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Sick Leave Use for Dependent Children DATE: September 5 , 1985 Introduction Approximately two years ago City Council reviewed the use of the sick leave benefit the City provides City employees . The purpose of the review was to determine whether or not sick leave could be used for normal illnesses of dependent children of City employees. The conclusion of that review by Council was the determination that sick leave could not be used for dependent children. Problem The ruling Council made did not cause a serious hardship for employees because employees were able to bank a few days of comp-time to draw upon should they need to remain at home for care of dependent children when they were ill. The new Fair Labor Standard Act (FLSA) court ruling has eliminated the ability of the City to provide comp-time and hence for the employees to carry a small bank of comp-time to use for care of dependent children or other personal uses besides vacation or sick leave. Needless to say the new court ruling has killed a major tool both the City and the employees had in providing a problem free way of having personal time off available for employees. Since the Federal FLSA court ruling the City employees have been searching for a benefit tool that would have the flexibility that comp-time provided. No new concepts have come up even though the City has checked with a few other cities and the school district to determine if there were any personnel policies or practices that might fit the bill. Alternatives The department heads reviewed some of the alternatives and suggest that City Council again review these alternatives as a possible tool for replacing the flexibility lost with the loss of comp-time. 1. Return to a policy of interpreting the current sick 2-e-ave clause in the personnel policy to include illness of dependent children and to have use of such sick leave monitored by department heads (copy of current policy attached) . If after one or two years the policy is reviewed and there appears to be abuse the City could put in place a more stringent policy. 2. Add a sentence to the current sick leave policy similar to the sentence related to death or serious illness in the immediate family. The sentence would simply say that an employee may take up to three days of accumulated sick leave in any one year to care for dependent children who are ill. This procedure would not add a new benefit but would possibly mean that our average use of sick leave per employee per year might go up slightly. Any employee using sick days for dependent children of course would lose those sick days for their own use. 3 . Add a sentence to the current personnel policy that states that the three days of sick leave per year that can be presently used for death or serious illness would be available for "personal days off" . This would mean that those three days would be equivalent to vacation days in that there would be no specific requirements for their use. It would also mean that the days , if taken by the employee, would be subtracted from their sick leave accumulation. This alternatives provides a little bit of equity in use of the benefit because it would be available for single employees who do not have dependent children. 4. Adopt a totally new program to replace the traditional sick leave program similar to the one adopted by Bloomington. Bloomington ' s program has replaced the 8 hours of earned sick leave per month with 6 hours of earned personal leave per month and they have completely eliminated sick leave. Bloomington' s policy is relatively new and the verdict is out about whether it will be successful. The personnel department in Bloomington is taking "a wait and see" approach to the policy. One of our employees who had worked for Bloomington talked briefly with a few of his friends there and they actually preferred the old sick leave program. Bloomington' s new personal days off program allows for unlimited accumulation of the 6 hours per month and complete severance pay on all accumulated unused hours . Recommendation The consensus of the department heads at their September 4 , 1985 department head meeting was to try alternative No. 1 for a one year period. Department heads came to that conclusion for the following reasons : ( 1 ) It does not create a new benefit but simply expands the use of an existing benefit, ( 2 ) It is not a benefit that had been frequently used in the past and we would not expect that to change, ( 3 ) It is a benefit that provides an alternative for only one former use of comp-time leaving all other uses to be drawn from vacation time , etc. , ( 4 ) Alternative No. 1 along with Alternative No. 4 create the least amount of administrative hassles for Finance Department record keeping, and ( 5 ) Department Heads simply felt there was no great equity problem between employees with dependents and single employees because the sick leave was still earned at the same rate and could be banked if not used. Action Requested Pass a motion authorizing the Personnel Department and department heads to authorize sick leave for dependent children under the current sick leave policy, with said policy to be reviewed after one year. 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Anderson, City Administrator From: Gregg Voxland, Finance Director Re: 1986 Budget Date: September 13, 1985 Introduction & Background Attached is a revised Projected Tax Levy with City Hall moved back one year and the effect of Track fiscal disparity revised. Below are changes discussed at the last Council meeting and a guess at the 1986 mil rate based on those changes. Budget total as per draft $3,376,699 1 . Revenue Options A. Increase Fines due to parking ticket increase +5,000 B. Increase Platting fees (recording and abstracting) +2,000 C. Increase Building Permits (fee revision) +12,500 D. Decrease Transfers in (traffic counters) -4.000 15.500 2. Expenditure options A. Police Officer start 3/86 vs. 7/86 6,750 Research B. Add Public Works Emp. (st/park) (start 4/1/86) 16,575 Research C. Add Water Mgt. Study (Storm Drainage Fund) D. Decrease contingency for insurance -15,000 E. Cut Police remodeling -15,000 F. Cut pavement preservation (no change) G. Cut unmarked contingency -20,000 H. Cut Dept. Head training program -3,000 Research I. Cut Risk Manager -1 ,200 J. Cut Code Enforcement program (no change) K. 2 year phase in of Comp. Worth -20,000 L. 4% vs. 5`6 salary built in (no change) M. Add dumpster program +3 ,000 +3,400 Research Y. Add Council sound system 0. Increase City Attorney compensation (add' l 5%)? +1 ,200 P. Add 600 for cong. dining cleaning +600 Q. Cut shop door replacement -10,000 R. Cut traffic counters - capital -4,000 S. Add Eng. supplies for traffic counters +200 -80 ,200 total change 95,700 Items move into contingency for research A. Police Officer 13,500 Start orficer in April add 6,750 B. P.W. person start in April add 16,575 C. Dept Head training program 3 ,000 D. Council sound system 3 ,400 E. Community Development PT Clerk typist 6,475 F. Building Inspector (Heitz) 14,000 G. Fire Dept wage increases add 5,000 total into contingency for organizational staffing needs 68,700 new costs in the above 68,700 are 28,325 Levy Summary First Draft Total tax levy 1,553 ,510 revenue and expenditure changes 95,700 additional amounts into contingency +28,325 1 ,486,135 1984/85 Tax Levy 1,407,043 rail rate 18.19 Budget Draft 1985/86 Tax Levy 1,553 ,509 Mil rate 20 .8 9/13 est. 1985/86 Tax Levy 1 ,486,135 Mil rate 19.3 1985 mil rate divided by tax levy = 77,000 per mil. 1986 levy divided by 77,000 equals 19.3 mils. Assumed that taxable value remains the same and Homestead credit affect is the same. 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Ou� .D 9 -w i o0 11 Q) a) m ++ I •-i N o7 n M %0 D •-t •-t 1 �D 11 v ra •rl p I •--r ^-r •-r •--•r .-I 1 � II ° Cd . cd H 1 Mme' � r- 000` O .--r NM 'tuIaNMMMO V] C 1 0000 00 00 00 00 00 mmrnrnmMCnO a 1 VN O` ON T a 0% m T T ON 0, T ON T ON CYN O "0 w -W .-4 r 1 .-i .--1 .-1 0 v co I w —4 1•+ T I U W r I A Memo To: John K. Anderson, City Administrator From: Gregg M. Voxland, Finance Director Re: VIP Deferred Assessments Date: September 13, 1985 Introduction & Background Please reference attached memo dated 8/21/85 for background. Staff has mailed the attached letter to the property owners shown below in order to get their response as to a preference on how to handle the VIP deferred assessments. The responses are: Owner Original Assessment Preference Eldon Greenwood 8,264.03 Start in '87 over 10 yrs. Eugene Hauer 7,218.06 No Preference (Green Acres) Bethel College 30,463.33 Start in ' 87 over 10 yrs. Alphonse Vierling 3,786.18 No change L & J Vierling 12,695.19 No change Charles Bernhagen 906.34 No response Alternatives See 8/21/85 memo. Recommendation Because there is no consensus, the City should look at getting the funds in as soon as possible and opening the land up for development. City goals should guide decision because of the lack of consensus on the part of the owners. Action Requested Move to maintain the established schedule for the deferred VIP assessments. Note: If the decision is to defer the assessments, Resolution 2424 is attached. GVM:mmr Memo To: John R. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Deferred V.I.P. Interceptor Special Assessments Date: August 21, 1985 Introduction & Backi�round The City has adopted deferred assessments for the V.Z.P. Interceptor for the area west of Co. Rd. 17. The assessments and interest are payable over ten years starting in 1986. The Comprehensive Plan does not currently allow the extension of sewer into this area. The Community Development Director is working on an amendment to the Comprehensive Plan to permit the sewer extension into this area. It appears the City has the choice of proceeding to collect the assessents as orginally scheduled or to defer the collection. If the payment is deferred, the City could pursue the issue of whether maintain the same term (10 years) or to shorten the term to match the bonds. Attached is a copy of the Assistant City Attorney' s opinion that special assessments can be collected after the related bonds are paid. A one. year extension of the deferment would make the last installment due in 1996. The bonds are due to be paid off on 2/1/96. Alternatives 1. Status Quo 2. Extend deferrment one year 3. Extend deferrment one year but shorten the term 4. Extend deferrment until the comp. plan is changed Recommendation The recommendation of staff is to send a letter to the affected owners advising them of the situation and that Council is considering extending the deferrment for one year. Furthermore, reouest their response for their preference whether to continue with the orginal payment schedule or to extend the deferrment (with interest) for one year in anticipation of the Comprehensive Plan being amended. Action Requested Move to direct staff to contact the owners of property affected by the deferred special assessments for the V.I.P Interceptor, advising them of the situation and requesting a response as to their preference in handling the payment of the assessments. GV:mmr r Law Offices of KRASS, MEYER & WALSTEN Chartered Suite 300 Marschall Road Business Center Phillip R. Krass P.r.kpaia 327 South Marschall Road Barry K. Meyer hareara J.Meeerrorn P.O Box 216 Trevor R. Walsten 4owne R.Wagner Snakooee. Minnesota 55379 Eiizaoeth S. McLauphlin Lori A.Wernrenkkcnan (612)445.5080 Rochelle M. Anderson s+.auy T.Fawng Of Counsel orrice Manager Dennis L. Monroe Wana■en.Mrhont June 17, 1985 Mr. John Anderson - �- City Administrator - City of .Shakopee -129 East 1st Avenue Shakopee, MN 55379 Dear John: This letter is in response to your question regarding the city's ability to collect assessments after the underlying improvement bonds have been paid off. Although there appears to be no case law directly on point, it is clear that the city is able to collect assessments after the bonds are paid off. Minn. 'Stat. 429.051 provides that "the cost of any improvement, or any part thereof., may be assessed upon property benefited by the improvement, based uvon the benefits received. ..". Thus in Minnesota the amount that each , land owner is assessed is based upon the amount the land owner benefits from the local. improvement. There is no indication that a city's ability to make a special assessment is tied to the amount owing on an underlying obligation such as an . improvement bond. The only limitation on an assessment is _that it not exceed the benefit the property received from the improvement. So long as the assessments do not exceed the amount of the benefit to the landowner, the city can continue to assess the property. Thus, a city has the ability to assess a land owner for the amount he benefited from a local improvement regardless of whether or not the underlying funding obligation has been paid. I hope this rather general. response is sufficient to answer your question, Joan. If not, or if I can be of further assistance, please. contact me. -Very truly yours, MUSS, MEYER & WALST._N CHARTERED M-3-lip R. Krass �tK/ln/eg RESOLUTION NO. 2424 A Resolution Amending Resolution No. 1891 Adopting Assessments for 1981-1 Public Improvement Program V.I.P. Interceptor WHEREAS, City Council has adopted Resolution No. 1891 levying assessments for the V.I.P. Interceptor, and WHEREAS, Council deferred assessments on "Roll B" in Resolution No. 1891 until January 1, 1985, payable January 6, 1986 or when sanitary sewer can be extended into the area in accordance with the City's Comprehensive Plan, and WHEREAS, the Comprehensive Plan does not currently allow sanitary sewer to be extended into the area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the special assessments adopted in "Roll B" of Resolution No. 1891 for the V.I.P. Interceptor are hereby deferred under the same terms and conditions for one additional year and are payable commencing January 2, 1987. Adopted in session of the City Council of the City Council of the City of Shakopee, Minnesota, held this day of _ 1985. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1985. City Attorney JO C.. MEMO'i'TO : John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk f RE : Vacancy on Shakopee Public Utilities Commission DATE : September 17, 1985 The two other individuals who expressed an interest in serving on the Shakopee Public Utilities Commission last year when Randy Gorman was appointed were Jim Kephart and Wally Bishop. Mr. Kephart is out of town until Friday and will be calling me then. I spoke with Mr. Bishop asking if he might be interested yet , and he will get back to me -also. jc I I I I IDC . CITY OF SHAKOPEE 4 PUBLIC UTILITIES COMMISSION 1030 EAST FOURTH AVENUE _ SHAKOPEE, MINNESOTA 55379 ` R is< 445.1988 :o September 16, 1985 Mayor & City Council City of Shakopee 129 E. lst. Ave. Shakopee, MN 55379 ATTN: Jerry Wampach, Council Liaison Mr. Mayor and City Council: Jim Cook has asked that the attached letter from Randy Gorman be forewarded to you. 'Loufs van Hout LVH/sa The Heart of Progress V e September 9, 1985 Jim Cook, Chairman Shakopee Public Utilities Commission Shakopee, MN 55379 Mr. Chairman: After a great deal of thought, I have decided to resign my position on the Utilities Commission. As you know I have taken a new job which requires extensive travel out of town. This travel will conflict with our monthly meetings and I feel, in fairness to all, it is best that I be replaced. I have thoroughly enjoyed the year and a half that I have served on the Commission and hope that I've served the citizens of Shakopee well. This resignation will be effective October 15, 1985. Sincerely, I Randy Gorman CC: Lou Van Hout Barry Kirchmeier i 1C,J C = TY CDF- SHAKOPE:E: INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, Kinnesota 55375-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: Jeanne Andre, Community Development Director SUBJECT: Inspection Assistance for Second Avenue Parking Lot, Project No. 1985-4 DATE: September 17, 1985 INTRODUCTION: The Engineering Department is short-handed now and finds that a number of inspection projects are to be implemented this fall, including completion of Eaglewood, Hauer' s Third Addn. , South Parkview First Addn. (Link' s Plat ) , Fourth Avenue, and the Second Avenue Parking Lot. Ray Ruuska has requested I write this memo to request authorization for inspection assistance from Westwood Planning and Engineering for the Second Avenue Parking Lot Project. BACKGROUND: Inspections for Project 1985-4 will be provided by City Engi- neering staff. However due to the workload it is desired to have staking done by outside parties. Also, because of the absence of the City Engineer it is desired to have backup engi- neering help to trouble shoot if problems arise. Westwood Planning and Engineering is the design engineer for this project and so it was considered most appropriate to request these services from them. A quote for the desired services is as follows: Survey and Staking (Not to Exceed) $4, 000. 00 Inspection Assistance (Not to Exceed) $3, 000. 00 Office Adm. (Not to Exceed) i LQiQ�O=Qty Total Not to Exceed 000. 00 The City would be charged at the hourly rates established in earlier contracts with Westwood. It is assumed the full survey and staking amount would be expended, but the categories would SECOND AVENUE PARKING LOT MEMORANDUM/ SEPTEMBER 17, 1985 PAGE 2 only be expended to the extent Westwood is called in to provide assistance. As this is the first downtown project we' d like to get off to a good start in working with adjacent property own- ers, Shakopee Public Utilities, and other, utilities. Being able to call on the design engineer will help resolve problems before reaching a crisis stage. As the contractor is ready to begin work this week, Council authorization is sought at tonight' s Council meeting. REQUESTED ACTION: Authorize consulting services with Westwood Planning and Engi- neering for surveying, staking, and inspection assistance for Project No. 1984-5 not to exceed $8, 000. 00 JA/pmp WESTWOOD C = TY CDF- SHAKOPEE INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee. linnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: Stephen Hurley, Engineering Technician SUBJECT: Proposed Assessment of Shenandoah Drive Construction, Project No. 1984-4 DATE: September 17, 1985 INTRODUCTION: Council action is necessary to ammend the Resolution ordering the preparation of assessments for Shenandoah Drive Construe- tion. BACKGROUND: As a result of our meeting with Rod Krass, Bo Spurrier, and Greg tloxland the proposed total assessment for Shenandoah Drive has been revised. The estimated total pro, ect cost is $470, 220. 00. This amount will be reduced by 25 percent for oversizing deduc- tion educ- tion - $470, 220. 00 less $117, 555. 00 = $352, 665. 00. From this amount, S-352, 665. 00, the Minnesota Racet rack contri- bution ontri- bution of $88, 000. 00 is subtracted for a net total special assessment of $264, 665. 00. This is $21, 665. 00 more than t h e total assessment of $243, 000. 00 contained in the Feas= bility Report. Because the estimated the total project cost is $98, 380. 00 under the project cost contained in the Feasibility Report, the Tax Increment Contribution, $238, 000. 00, has been deleted from this assessment computation. However, the City will pay $117, 555. 00 as its share of the oversizing costs mentioned above. ACTION REQUESTED: 1. Reconsider Resolution No. 2429, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessment -- Project No. 1984-4, Shenandoah Drive Construction. PROPOSED ASSESSMENT MEMORANDUM/SEPTEMBER 19, 1985 PACE 2 2. Make Amendment to Resolution No. 2429, amending the cost of such improvement to be specially assessed. S. Adopt Resolution No. 2429 as amended, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessment -- Project No. 1984-4, Shenandoah Drive Construction. FS/pmp AMEN2429 RESOLUTION NO. 2429 A Resolution Declaring The Cost To Be Assessed And Ordering The Preparation Of Proposed Assessment Project No. 1984-4 Shenandoah Drive Construction WHEREAS, a contract has been let for the improvement of: Shenandoah Drive Construction by Roadway Improvement and the contract price for such improvements is $232, 247. 70 and the expenses incurred or to be incurred in the making of such improvements ami_unts to $232, 247. 70 so that the total cost of the improvements will be $470, 220. 00 and of this cost the City will pay $205, 555. 00 as its share of the crest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $264, 665. 00. 2. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 1st day of October, 1585, in the Council Chambers of City Hall at 7:30 P. M. to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prier to the hearing and he shall state in the notice � - 1 ° the total cost of the improvements. He shall also� cause mailed notice of such hearing to be given the Downer of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in ------------------- - isession of the CityCouncil of the City of Shakopee, Minnesota, held this -------- day of -------------------- 19 ------ ---------------------------- ATTEST: Mayor- of the City of Shakopee -------------------------- City Clerk Approved as to farm this day of --------------1 19 -------------------------- City Attorney �y�� n:•r., v. SFP C) IIII IIII F 5HAKOPF-F-1 league of minnesota cities September 6, 1985 TO: City Clerks FROM: Joel Jamnik, Legislative Counsel RE: Notice of Vacancies in Multi-Member State Agencies The League has received notice from the state of several available positions in state agencies. Many of these agencies play very important roles in local government. Application forms may be obtained at the Office of the Secretary of State, 180 State Office Building, St. Paul, MN 55155, (612) 296-2805. The deadline for applications is September 24, 1985. The League strongly encourages interested city officials to submit their applications. Please pass this information on to your mayors and councilmembers. For further information, please contact me at the League. We would be happy to assist in any way possible. WATER RESOURCES BOARD LOCAL ADVISORY COMMITTEE has 15 vacancies open for persons representing counties, soil and water conservation districts, municipalities, townships and persons interested in water planning. The committee shall advise the Water Resources Board in the process of developing rules and information and an education program to implement the Comprehensive Local Water Management Act. Members are appointed by the Water Resources Board. Members receive expenses only. For specific information, contact the Water Resources Local Advisory Committee, 500 Lafayette Road, St. Paul, MN 55146; (612) 296-2840. POLLUTION CONTROL AGENCY has one vacancy open for a member. The agency develops and implements programs to preserve and enhance the air, water and land resources of the state; adopts and enforces rules and regulations; issue permits to pollution sources. Members are appointed by the Governor and confirmed by the Senate. Members must file with the Ethical Practices Board; monthly meetings. Members receive $35 per diem plus expenses. For specific information contact the Pollution Control Agency, 1935 W. County Road B-2, Roseville, MN 55113; (612) 296-7373. MARKET ASSISTANCE PROGRAM COMMITTEE-LIQUOR LIABILITY has 12 vacancies open for the following members; a) four members representing casualty insurance companies; b) two members who are surplus lines agents or brokers; c) two members who are insurance agents; d) two members from the liquor industry; and e) two public members. The committee is established to assist liquor licensees in obtaining liquor liability insurance coverage. Members are appointed by the Commissioner of Commerce. Members receive no compensation or per diem. For specific information contact the Market Assistance Program Committee -- Liquor Liability, John Apitz, Department of Commerce, 500 Metro Square Bldg. , St. Paul, MN 55101; (612) 297-1118. university avenue east, st. paul, minnesota 551 01 C6121227-5600 --1 City of Shakopee K 0 P PIESpr POLICE DEPARTMENT nn `N l') 476 South Gorman Street SHAKOPEE, MINNESOTA 55379 / . . � Tel. 445-6666 55379 ' TO: Mayor, Council Members FROM: Tom Brownell , Chief of Police RE: Noise Level/Richards Pub DATE: September 16, 1985 Introduction: On September 10, 1985, council requested the department to monitor noise level at Richards Pub. Attached are the results of the monitoring on Thursday, September 12, 1985. 90 =SF-%(7F- JO (PZOEECE f ow :5 per _ j i _a b !i.