HomeMy WebLinkAbout01/21/1986 TENTATIVE AGENDA
ADJ .REG .SESaQ0N SHAKOPEE , MINNESOTA JANUARY 28 , 1986
Mayor Reinke presiding
11 Roll Call at 7 : 30 P .M. at St. Francis Regional Medical Center in the
Health Education Room .
21 1986 Small Cities Development Grant
31 1986 Goals and Objectives Worksession
41 Other Business :
51 Adjourn.
John K. Anderson
City Administrator
COUNCIL WOPYLESSION GOALS & OBJECTIVES 1983
Approved March; 1985
CcYrm mica i O .
1 .0 GOAL - It shall be the goals of the City of Shakopee to foster effective,
two-way communications between the City Councilmembers, City employees,
citizens, other governmental agencies and interest groups.
1 .1 SUBGOAL - The betterment of public relations and improvement of
existing communications with the general public, news media and
groups using City services.
1 .11 Otjective - Encourage department heads to get out press releases
on positive, more routine items to improve public knowledge
of City operations.
Action - City staff that make press releases in areas of expertise
other than their own should first check with the department
to assure accuracy.
* Action - City staff needs to provide more public information
on the results of special organization activities such as
the suburban rate authorities reduction in utility rates for
the City. Liason members should report this at meetings and/
or to the news media.
1 .12
1 .13 Objective - Create a good concise annual report that lists
activities in a statistical manner and narrative manner for
each department.
.c - Provide first draft by 2/28/85 for 1984.
1 .14 Ob-iective - Insure quick response to citizen's questions channeled
through Councilmembers.
Action - Councilmembers should provide immediate feedback
to staff members with citizen's requests, or complaints, and
then provide the necessary feedback to the citizen rather
than waiting until the next Council meeting when the issue
becomes old and/or forgotten.
* Action - Consider changes in the telephone system to: (1)
allow same phone calls to go directly to department heads,
and (2) have a ring back to the receptionist for calls placed
on hold.
1
1 .15 Ob ective - If a Councilperson has a question on a Council
agenda item or other matter it ' should be discussed with the
Administrator or appropriate employee before putting on Council
meeting table, to determine if the matter is worth discussing
at the Council meeting vs. informational item. Twenty minute
rule111
Action - Remind Councilmembers to make inquiries concerning
issues prior to the actual meeting, with a hollow-up discussion
at the meeting if the Councilmembers so chooses.
Action - If an issue is taken up at a Council meeting that
is lacking pertinent facts the Council snould move to have
Jt placed on the agenda of the next meeting.
1 .16 Objective - Work with Cable Company to improve the Council's
sound and video system so the viewing audience can better
hear Council meetings.
Action - Reauest the cable access studio coordinator and Cable
Commission to prepare some alternatives and cost estimates
for improving the City's sound system for the cable viewing
audience by April 1 , 1985.
Action - Request the Community Access Corporation to provide
a camera operator at all City Council meetings Beginning March
1 , 1985.
1 .17 Objective - Better communications between departments. Examples
- giving up Viking Steel railroad crossing.
Action - Department heads are reminded to review any projects/
ation with legal counsel if there is a iaw suit on going that
relates to the project/action.
* 1 .18 Objective - Better sound system with portability.
Action - Budget for '87 or purchase in 186 a portable sound
system that provides better sound and can be used when Council
meetings are held at different locations.
1 .2 SUBGQLL - The City Administrator should undertake steps to resolve
personnel problems in a timely manner and improve employee morale.
1 .21 C'b_je `i v - Investigate incentive programs designed to encourage
City employees to look for money and time-saving ways to run
City operations.
Action - Prepare a report on possible alternatives by May
1 , 1985.
2
1 .22 O ctive - When there is a confrontation between a citizen
and staff, management presumes the citizen is right or gives
the impression the citizen is right. After staff has proven
innocence beyond a reasonable doubt, staff is believed. An
end should be put to the Doubting Thomas Policy. It adds
too much unnecessary stress and work. If a citizen proves
staff wrong then take action and then doubt the staff but
don't start until or a staff member fails.
Action - A three member committee (comprised of two Counciimembers
and the City Attorney) should be formed to hear cases in wnich
a City employee has been accused of a wrong doing. Two Council-
members' names will be drawn by lot on a case by case basis.
Action - Establish in our personnel policy a procedure in
which an employee has a right of appeal to the 3 member committee
where a judgement is made against him or her that might affect
their personnel record. The appeal process will be held in
a closed hearing not subject to the open meeting law. Appeals
to the Committee must be filed within 30 days of the judgement.
1 .23 Objective - Implementation of comparable worth study with
minimum disruption for employees.
Action - Provide meeting with employees to thoroughly involve
them in the implementing in the comparable worth study to
insure smooth and effective implementation.
Government Structure
2.0 GOAL - Continually strive ror effective and efficient municipal government.
2.1 SUBGOAL - Recommend the establishment and improvement of programs
and department function to insure a smooth running, efficient and
more effective municipal government.
2.11 Ob;ective - City Administrator should make more decisions
without Council approval when covered oy resolution, standard
procedure, ordinances.
Action - Council and staff should identify and assign more
areas of routine oversite to the Administrator and increase
use of consent agenda items with the exception of ordinances
and resolutions of commendation.
2.12
2.13 Objective - Survey City services to determine if they are
all being used to the optimum.
3
* Action - Review results of consultants staffing needs analysis
and costing of city services and implement through preparation
of the 1987 budget. Make 186 changes as required.
Action - Establish a standard
procedure for providing
temporary personnel to optimise productivity of permanent
employees during peak city service aemands.
Action - Set a goal to accomplish more in-house engineering
of project design engineering.
* Action - Reduce attorney costs by using the City Attorney
for 1—' l legal questions and call the Assistant City Attorney
only when directed to do so by Council - or have the person
or employee pay for it if they have called without Council
authority.
Action - Do not secure financial consultant analysis of
projects until directed to do so by Council (recent case
had the Community Development Director obtaining a workup
from Mr. Pulscher before the whole plan was voted on re-
sulting in the waste of public money) .
Action - Consider hiring a rehab specialist to do code
compliance work and supervise potential downtown rehab
projects, etc.
1Lction - Hire a receptionist to take initial phone calls
and walk-in traffic at City Hall, thus freeing trained
secretaries for other work.
Action - On going low priority. Systematically question services
to determine if they are being used or if they are being provided
at the proper level. Do this through quarterly department
head meetings and budget cycle. Establish objective measurement
devices for services provided by each department.
2.14 Objective - Establish goals as to the City's computerization
so that we have orderly enhancement of the system.
Action - Maintain contact with SPUC for possible computer
coordination.
Action - Study providing a computer terminal for each staff
member who needs regular access to financial information
and/or property data information.
4
2.2 UB - To strengthen the Council and to improve the efficiency
and workability of this form of municipal government.
2.21 Objective - Improve staff/Council relationship by encouraging
more Council visits to staff during working hours to obtain
a better insight of the work, programs, policies, etc. of
the department. Much progress has already been made in this
area.
Action - Councilmembers should call department heads and schedule
tours, review of specialized equipment and procedures (eg. snow
plowing) .
*
Action - Council members should seek to resolve problems with
staff privately and/or in executive session.
* Action - Council members and staff need to review the role
of staff in processing agenda items. Staff understands its
role to be to work for each agenda item until Council as a
group votes to approve, alter, table or drop the proposal.
We do not understand our role to be one of reacting to the
"desires" of individual Council members unless those "desires"
take the form of a directive from Council as a whole.
2.22 Objective - Council should become more involved in monitoring
involvement of commissioners and potential applicants for
commission appointments. Look for leadership, attendance,
commitment, etc. Develop a better system for nominations
and appointments to boards and commissions. Develop an in
house orientation for new members, which should include among
other things developing a sense of importance and responsibility,
explaining routines, making new members feel welcome and more
comfortable and stressing importance of attendance and notification
when one will be unable to attend a given meeting.
Action - Staff should draft a set of alternative procedures
for Council's use on screening potential applicants for commission/
committee screening and appointing by 4/18/85.
Action - Review current practices and develop an in-house
orientation for new committee members which stresses individual
commission activities as well as an overall City perspective
by 8/1/85.
Action - How can we solve the problem of "filling volunteer"
committee positions and provide replacement members?
2.23 Objective - Look at the role of liaison to various commissions
and how that role is met when there is no liaison.
Action - Staff should monitor commissions in wnich there is
no Council liaison. Staff should strive to effectively communicate
commission activities to the Council by developing clear and
concise memos.
5
Action - Upon request from staff Councilmembers should make
themselves available to commissions in which there is no liaison.
2.24 Objective - Goals and Objectives should be an on-going thing
during the year, as something comes to mind or a problem surfaces,
turn it in.
Action - Add objectives as needed during the year when 3-4
new objectives are suggested.
2.25 Ob,iective - Would Council park/development sub-committee be
useful to coordinate efforts or park department, Community
Services, park reserves and park grants?
Action - An Ad Hoc Committee may be established to coordinate
the efforts for specific park development.
Government Services
3.0 GOAL - To provide the most effective and efficient level of service possible
to meet the needs of the citizens of Shakopee.
3.1 SUBGOAL - To develop and improve the efficiency and safety of the
City's transportation plans.
3.11 Objective - Continue advocating construction of a bridge in
the area of County Road 18 as well as a southerly by-pass.
Action - The recent HRA survey indicated that 1 ,123 people
wanted an improved downtown bridge crossing and 575 people
wanted downtown redevelopment of streets and buildings. The
City should continue its contract with Barton Aschman & Assoc.
to complete the final brige alignment selection by September
using the Task Force as approved by Council.
* Action - The HRA survey indicated a strong desire for Senior
Citizens for a pedestrian crossing on Hwy #169. Such a cross-
ing should be included in any downtown plan.
* Action - Consensus has been achieved for the southerly by-
pass and right-of-way acquisition is under way, consensus
on a final corridor for the County Road 18 Bridge has been
obtained and the final EIS is underway, consensus for the
downtown bridge replacement and realignment is in the study
process. Once that alignment is determined the City must
continue to push for all three projects together and clear-
ly articulate for the news media and citizens how the three
projects are inter-related and serve different needs of the
community as a whole,
3.12 Objective - The Valley Mall traffic control circulation situation
is to be corrected.
6
Action - Engineer's report on the Twelfth Street Mail entrance
should be coordinated with the construction of 13th Street
from the mall to Adams Street.
3.13 Obj c jve - Begin implementation of the Street Preservation
and Rehabilitation Policy that classifies how the City will
finance maintenance for all streets.
Action - Schedule 1985's systematic street maintenance program
based upon the pavement and traffic analysis study.
Action - Schedule streets to receive overlays and seal coats
in 1985 by May 1 , 1985.
Action - Get the 4th Avenue Project underway in 1985.
* fiction - The HRA study clearly indiacted that after traffic
problems the second greatest problem was the condition of
local streets including dips, storm sewers, pot holes, sign-
ing, speed and signals. Council has resolved the tough policy
questions on storm sewers and street rehabilitation and needs
to show sane results through improved streets, such as 13th
Ave. , 4th Ave. , 10th Ave. , and other streets in the older
part of town. The street preservation program should move
from a reactive program to a preventive program over the next
two years.
Action - Resume the seal coating program on a regularly
scheduled basis to hold down patching and other maintenance
costs. Establish a schedule engineering and public works
can effectively implement year in and year out.
* Action - Improvement of the storm sewer system reed 99
votes on the HRA survey. The Holmes Street Basin Project
will allow us to improve the Lewis and 7th and 2nd Avenue
problem areas plus improve street drainage generally.
3.14 Objective - Reduce street maintenance costs/responsibilities
by systematically vacating unneeded streets.
Action - Based upon the report outlining streets to be vacated
set a street vacation public hearing on the least needed street(s) .
Action - Encourage residents and businesses to initate vacations
of unnecessaary streets.
Action - Investigate a turn-over program whereby residents/busi-
nesses would agree to return vacated streets R-O-W to the
City if the City would clean-up the street and create a marketable
lot(s) . Draft a policy addressing even handed action by Council
on all types of street vacations.
7
3.15 Objective - Improve City traffic signing.
Ac - Remove yield signs and replace them with stop signs
where appropriate by 1985.
Action - Improve citizen awareness and compliance with traffic
signing for all vehicles - cars, tractors, bicycles, snowmobiles,
etc. thru targeted enforcement and public information.
3.16 Objective - Get street cuts patched in a timely manner.
Action - A problem still exists with Contractors maintaining
their utility trenches in a callous manner. There are still
a few loose ends with our street permit process, although
we are close to controlling their work. They should provide
a phone number list, etc.
3.17 Objective - Develop a "thru" street on Minnesota or Market.
3.18 Objective - Upgrade or remove railroad crossing.
Action - Coordinate with traffic study done by Westwood and
approved by the Planning Commission and the Downtown Committee.
Action - Work with Rahr Malting and other nearby businesses
to consolidate railraod sidings in a manner more condusive
to good street maintenance, ride and safety.
3.19 Objective - Complete alignment mapping of 13th Avenue between
CR 15 (Adams Street) and CSAH 17 (Marschall Road) .
Action - Direct the City Engineer by formal Council action
to prepare the alignment plans by September, 1986.
3.19A Objective - Review by Council and appropriate staff the Block
50/Alley Improvements.
Action - Schedule on site inspection with all parties in April
of 1985.
3.19B Objective - Evaluate in the abstract what subsidy per passenger
(maximum) makes sense for the local transit system. Are we
willing to tax locally to provide ?
Action - Continue to monitor our current transit program always
seeking more cost-efficient transit alternatives based upon
regional and local funding and operating experience.
8
3.19C Objective - Discontinue the temporary sidewalk maintenance
on County Road 17 and East Shakopee Avenue (from Pearson School
to C.R. 17) . When this roadway was completed, Council instructed
the City crew to plow them, until more occupancy on the right-
of-way was established for sidewalk responsibility. This
problem could be compounded with the construction of more
sidewalks on the east side. Set a date to notify adjacent
property owners that they will be responsible for plowing,
mowing, etc.
Action - Council should address the temporary sidewalk maintenance
along County Road 17 and East Shakopee Avenue to decide if
and when City maintenance will be discontinued. Staff will
provide a memo on this issue by 6/1/85.
* 3.19D Objective - Adopt a records retention schedule and begin
planning in preparation for micro filming all city records.
* Action - Take action directing the City Clerk to present an
implementation time table to Councii for Council action by
March 31st.
3.2 SUBGOAL - Improve regulations, compliance and land use thru zoning
of property within the City.
3.21 Objective - The City should consider policy approaches to
assure private homes assciations adequately provide ror improve-
ments jointly owned through homes associations deed covenants.
Action - Legal staff should draft a memo to Council regarding
this by May 15, 1985.
3.22 Objective - Keep zoning provisions up-to-date.
Action - Periodically review existing use and zoning provisions
in various zones to see if they are appropriate given changes
that have occurred over time.
* Action - Provide a smooth, efficient implementation of the
rezoning study recommendations by the Hoisington Group by
May 1986.
3.3 SUBGOAL - Improve the management of City owned property (parks,
buildings, etc.) .
3.31 Objective - Beautification of riverfront north of Senior
Citizen's High Rise.
9
* Action - Select one or more civic groups to undertake clean-
up projects in this area (note: The City Council has directed
the Engineering Staff to prepare specifications for bid letting
to clean up the big items in this area and the area to the
West along the new trail) .
3.32 Objective - Encourage Scott County, Met Council, and the DNR
to acquire and develop regional trails thru Shakopee to OTDowd
Lake and along the Minnesota River that will be of benefit
to local citizens.
3.33
3.34 Objective - Place ALPHA ownership file on computer.
Action - Complete by 6/1/85.
3.35
3.4 SUBC-OLL - Monitor appropriate level of Community Services Department
programs.
3.41 Objective - The Community Services Department should deal
with the issue of township financial support for Community
Services.
3.5 SUBGOAL - The City should maintain sound fiscal management procedures
to insure that needed services can be provided.
3.51 Objective - Advisory - The City should better set criteria
to determine whether or not a grant is actually beneficial
enough to offset the local cost cost of the study or project.
Action - This should be done for all projects where grant
funds are available.
3.52 Objective - Continue to pursue changes in fiscal disparities.
Action - The City lost the case in the State Supreme Court
and should press the issue legislatively through the Metropolitan
Caucus in 198+-85.
10
3.53 Objective - Support SPUC in pursuing acquisition of REA.
Action - The condemnation decision was unfavorable and SPUC
is considering next course of action.
3.54 Objective - Support SPUC in pursuing acquisition of NSP.
Action - SPUC - NSP negotiations still underway.
3.55 Objective - Finalize TIF financing for storm sewer projects
such as the Holmes Street Basin and the Upper Valley Drainage
Project, and for the Downtown Streetscape improvements, and
the highway projects by conducting any necessary hearings,
analysis, etc. This financing will be effected by the new
Federal Legislation that is currently pending.
3.56
3.6 SUBGOAL - To improve and make more efficient park services to the
public.
3.61 Objective - Analyze playground equipment stock for replacement
and/or upgrading.
Action - Establish a schedule for systematic review of ail
park equipment and begin with the 1st park(s) in 1984.
3.7 SUBGOAL - Improve the current "perspective" citizens have of police
officer's overall concern for the citizens.
3.71 Objective - Continue proper miscellaneous noncriminal code
enforcement efforts by police officers.
Action - Clearly establish the level or expected working knowledge
of these City codes (junk cars, park rules, parking rules,
junk ordinances, etc.) and the level of expected enforcement
after discussing this with City Council.
Action - Enforce park rules.
* 3.72 Objective - review police patroling methods for 1st Avenue.
Action - Increase patroling and issue tickets for vehicles
that fail to stop.
3.73 Objective - Keep Council informed on police arrest activities.
# Action - Provide Council with an informational item on monthly
arrests by local police.
3.8 SUBGOAL. - Reduce the cost of services provided citizens through
11
3.81
3.82 Obj iy - Implement the recommendation from the I & I study
which equal approximately $39,000.
Ac •ion - Begin work on the specific recommendation in 1984
that don't require budget amendments.
3.83 Objective - Provide some type of financial relief for sewer
back-up clean-up.
Action - There is a failure to provide aaequate compensation
to citizens who suffer losses due to City services such as
sewer and water damage. Investigate forming a committee to
review claims for sewer back-up, because the present policy
does not protect or help home owners. This committee would
review any claims and make a recommendation to the remainder
of the Council and a contingency fund for awards and indemnities
would have to be budgeted. Report by 7/1/85.
Action - have this issue reviewed by our risk manager.
3.9 SUBGOAL - Periodically review regulating ordinances.
Physical DevP1o=nY
4.0 Goal - To provide a consistent and constant plan to enhance the resources,
and strengthen the economic base of the area and provide for the enjoyment
and well-being of the citizens of Shakopee.
4.1 SUBGOAL - Develop and use capital improvement program (CIP) and
capital equipment program on a 6 year basis to increase the coordination
of service and the economic well being of the community. Hold a
separate work session on the C.I.P.
4.11 Objective - Upper Valley drainage plan.
Action - Drainage analysis f'or the joint powers agreements
and a letter from MN/Dot combining the drainage with By-pass.
Action - Activate Water Management Organization (WMO) for
Shakopee Basin and develop rough draft of pian by December
of 19 86.
4.12 Obi iv - Drainage problems, (1) 2nd Avenue and (2) 4th
and Minnesota.
Action - No action scheduled for (2) in 1986, (1) will be
resolved with Holmes St. Basin Project.
12
4.13 hig. ^five - Select and acquire a site for a new City Hall.
Determine a preliminary time frame for construction of a new
City Hall. Try to tie to a revenue source, i.e. end of a
tax increment project or stop permitting tax increment projects
to help generate additional income for funding. Develop on-going
suggestion box for all employees to submit suggestions for
City Hall space, equipment, needs, etc.
Action - Select and acquire a site for a new City Hall by
7/1/85.
Action - Determine a preliminary time frame for construction
by 7/1/85.
Action - Try to tie to a revenue source.
Action - When a building architect is selected hold a joint
meeting between the architect and employees to submit suggestions
for City Hall space, equipment, needs, etc.
Action - Building construction - Spring 1986.
* Action - Hire an architectural firm for analysis of the final
two sites, assistance in the bond sale, and providing final
architectural services for the construction of a new City
Hall. Note: There were very few comments on the HRA survey
regarding the need for a new City Hall.
4.13A Otjtctive - Make the present City Hall facilities more ef-
ficient by making small changes prior to the construction
of a new City Hall.
Action - Increase the Engineering office space to optimize
equipment utilization.
Action - Make inexpensive changes within City Hall to fa-
cilitate smoother operations.
Action - Provide more conference rooms f'or meetings, interns,
etc.
4.14 Ob�-,ve - Support SPUC in continued Waterline looping.
Action - On-going job of SPDC. Develop policies that support
looping.
4.15 at�ective - The storm sewer system throughout the City has
been studied and policy option established. We need to adopt
a policy and schedule necessary projects.
13
Action - Follow-up in basins where there is a clear critical
need, where residents are interested in it and/or where a
project is necessary for the orderly development of the City.
4.16
4.17 Objective - Establish a City-wide sidewalk program.
Action - Complete the sidewalk system in Shakopee in conjunction
with the school's safe street program. The City needs a formal
policy on where sidewalks are to be constructed, how we pay
for them, and what their purpose, function should be (used
for snow storage on boulevards during winter) .
4.18 Objective - Reduce street maintenance cost by completing curb
section on all streets.
Action - Report on needed curbing throughout town and determine
if it is practical to install it where the need is the greatest.
Action - Provide curbing on both sides of Naumkeag from Second
Avenue to Fourth Avenue by initiating a 429 project.
Economic Developaent
5.0 GOAL - Have an economic development plan that will create jobs and diversity
the City's economic base.
5.1 SUBGOAL - Continue with the advances made by the Downtown Committee
to redevelop the downtown area without letting the Racetrack development
sideline downtown efforts.
5.11 Objet ;v - The City should make funding tools available f'or
the downtown redevelopment. The private sector, however,
must participate financially (50/50 or some other percentage) .
Action - Pursue hotel/motel development feasibility for the
downtown.
Action - Pursue construction of a 100 unit multi-family housing
project in 1985-86.
*'on - Downtown redevelopment should be designated to capture
tourism trade from Valleyfair, Canterbury Downs, Little Six
Bingo, Murphy's Landing and the Renaissance Festival. The
City needs to put on a new face for tourists going through
the community, provide adequate motel facilities and boat
landing access to the river.
Action - Design the funding tools used in TIF so that a strong
commercial loan program for rehabing commercial businesses
can be established.
14
Action - Continue efforts to insure that other taxing juris-
dictions, local citizens, and potential developers understand
TIF and to what extent it is available in Shakopee.
* Action - Develop specific priorities for economic deveiopment
activities.
5.12 Objective - The Downtown Redevelopment Project snould get
off the ground this year with some actual pnysicai improvements
being completed. Council may be faced with some difficult
decisions.
Action - complete streetscape design and bridge alignment
design.
Action - Do additional downtown concept plans after the bridge/-
junction alignment is set. Plan to address institutional
development and parking needs.
5.13 Objective - Establish a Chamber/City plan to get a more consoli-
dated and stronger retail core to Shakopee downtown.
Action - Work with the Downtown Committee, Chamber, Consultants
and businesses to establish a plan to encourage new and relocate
existing retail/office businesses in the retail core area
to make a stronger retail center as designed in the Downtown
Concept Plan.
Action - Review Main Street application for 1984-85 by
5.14. Objective - Should downtown projects get priority for IRB
entitlement funds?
Action - Staff should prepare a memo on the pros and cons
of establishing a priority for distribution of IItB entitlement
funds for downtown projects by May 1 , 1985.
5.15 Objective - What can Council do to promote rebirth of local
development corporation?
Action - Investigate the probability of activating the local
development corporation or creating a new one and keep urging
its present Board of Directors to reactivate it.
5.16 Objective - Continue to work with Mn/DOT to relocate and construct
a new bridge and intersection revitalizing downtown in order
to establish a more attractive downtown and attract more business.
Action - Continue working with Mn/DOT on the 50/50 agreement
to build a new bridge and intersection and get a written funding
commitment with Mn/DOT by 6/1/85 so the project can be advanced
in an orderly fashion.
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5.2 SUBGOAL - Create economic development opportunities for new jobs
and expanding tax base.
5.21 Objective - Try to attract new business to Shakopee.
Actin - Develop programs to advertise and promote the City's
businesses and attract private financing for business development.
(St. Paul's program for small business is an example) .
5.22 Objective - Strengthen the public private partnership in Shakopee.
Action - Work with the ICC, Chamber, individual developers
art existing businesses to cement a strong relationship.
Action - Contact potential large scale developers with concrete
proposal such as a PUD using T.I.F. on the old correctional
facility site.
5.3 SUBGOAL - Review procedures and costs associated with new development.
5.31 Objective - Try to develop a team approach to development
inquires to: (1) provide better service and, (2) to coordinate
internally the flow of information.
Action - Complete S.O.P. by 6/1/85.
5.32 Obiective - MWCC Study - may need reimbursement followup.
Action - Process claimes for SAC reimbursements in 1986
if legislation passes.
5.4 SUBGOLLI - Create the financing for key development needs.
5.41 Objective - When will Council make policy decision on how
to divvy up "extra" funds available from Racetrack/Kmart TIF
districts (eg. downtown, upper valley)? Should the City consider
how much tax increment financing it desires to issue in advance
and consider staggering the years of issuance? Residents
begin paying for services when the taxes are withheld for
a given number of years. Might there be a point when that
should be considered?
Action - Draft a list of policy options with pros and cons
that Council might use to measure the total number of T.I.F.
projects the City wants at any one time by 7/1/85-
Environmental
6.0 GOPI - To protect and presure the natural environment of Shakopee, including
land, air and water.
16
6.1 SUBGOAL - To insure the well being of the community's environment
and to effectively monitor and manage its resources.
6.11 Obiective - Follow hazardous waste siting process.
Action - On-going. Shakopee's industrial park has been included.
Our Building inspector is on the committee.
6.12
6.13
6.14 Objective - Intensify beautification efforts of City in 1985.
Action - Staff should draft a list of possible methods the
City can employ and implement as feasible to beautify the
City.
Housing & Redeye?orment Authority
7.0 SUBGOAL - Have a housing and redevelopment plan that provides and promotes
the creation of needed housing units for Shakopee's growing population.
7.1 SUBGOAL - An indepth look and attention by the HRA Department for
improved community service to housing developments.
7.11 Objective - Could the City provide more types of housing?
Action - Staff should renew contacts with potential residential
developers and show them the community.
Action - (1) Staff should take the County HRA rehab program
referral calls and list them for follow-up purposes to insure
Shakopee residents benefit from the program. (2) Staff should
also check the percentage of rehab loans to insure that Shakopee
gets a fair percentage.
Action - HRA staff needs to put together a program that can
be used to build moderate income housing units on the vacant
lots around the City using T.I.F. without relying on Mn HFA
mortgages.
*
Action - The HRA survey indicated that 444 people wanted more
low and moderate income housing and 107 people wanted a housing
rehabilitation program.
# Action - Residential houses are being used as community living
centers.
17
7.12 Objective - Encourage development of areas with unique problems
such as Section 6, north of County Road 16 now served with
utilities, Robert Pit, etc.
Action - Normal development incentives are probably not sufficient
to encourage development on certain properties. Certain property
may need the assistance of T.I.F. , revenue bonds, mortgage
revenue notes, etc. That would tip the balance in favor of
development. Such a program would not be limited to one location.
7.13 Objective - What role does City/HRA wish to take in acquiring
and holding property for development purposes?
Action - Establish a policy which defines the role of the
City/HRA in acquiring the holding property for development
purposes by 12/31/85.
Intergovernmental Relations
8.0 GOAL - It shall be the goal of the City of Shakopee to work constructively
on relationships with other governmental agencies that have taxing and
regulatory impact on the City's citizens.
8.1 SUBGOAL - The City should seek to better understand, coordinate
and integrate its services with Scott County to better serve its
citizens and insure citizens are not taxed for duplicate services.
8.11 Ob ' c iy - The City should attempt to coordinate policies
with Scott County and SPUC where possible.
Action - This would include salary, personnel, benefit, work
rule, and other policies that the administrators of each unit
could review for coordination.
8.12 ObiAc,Lye - The City should continue to work with the County
to eliminate all duplication of City and County services such
as overlapping police/sheriff department services.
Action - Continue current discussions of this type thru the
Mayors and Administrators Group and other groups.
Action - Scott County has at least 100 miles of County Road
that should be turned back to the Cities and Townships. Work
or, with County Engineer.
8.13 Obi , v - The Scott County mill rate is relatively high
compared to the mill rate in the six other metropolitan counties.
This negatively impacts Shakopee and should be investigated
to determine what the possible causes are e.g. costly county
services, fiscal disparities, etc.
`! on - Pursue thru Scott County Mayors and Administrator
Group.
18
8.2 SUBGOAL - The City should seek to keep its relationship with SPUC
in good shape to insure maximum cooperation and coordination.
8.21 Objective - Develop a better bond/unity between the City of
Shakopee and SPUC in areas of mutual concern for the betterment
of the community.
Action - Develop a better bond/unity between the City of Shakopee
and SPUC by establishing quarterly joint meetings to develop
a better understanding of one anothers needs and responsibilities.
Action - Develop a mutual goals and objectives list between
SPUC and the City of Shakopee containing objectives both bodies
can work towards by discussing each bodies goals and objectives,
CIP' s and capital equipment purchases annually at a joint
meeting.
8.3 SUBGOAL - The City of Shakopee should respond to State and regional
policies, regulation and taxes that affect Shakopee's citizens.
8.31 Objective - What role or level of involvement should City
play in monitoring Met Council, MWCC, MPCA, etc.?
Action - Council's specific response for the City Engineer
was approximately 4 hours per month by serving on a committee
that deals with one of these agencies.
Action - Follow the highway jurisdictional study now being
undertaken by the Legislature.
Action - Council would like citizens like LeRoy Wolf, Ray
Siebenal er, Ray Joachim, etc. , who are on area committees
to regularly provide feedback to City government.
8.32 Objective - Staff should continue to work towards equity in
state aids to schools, cities and counties, equity in transit
funding and equity in the fiscal disparities formula.
Action - This should be carried on thru the Municipal Caucus.
8.33 Objective - Work jointly with the School District to microfilm
inactive City documents. School District has equipment and
will share with the City at a minimal cost.
Action - Begin implementation by 7/1/85.
* 8.3i4 Objective - Assist the Chamber of Commerce and establishing
a permanent information booth at Memorial Park.
* Action - Work to create a new log Chamber of Commerce building
at Memorial Park where the temporary building was located
in 1985. Try to have this accomplished by tree tourist season
in 1986 with little or no City funding.
19
Action - Assist the Chamber of Commerce Committee assigned
to establish, "Welcome to Shakopee Signs" at the three major
highway entrances to Shakopee.
8.35
8.36 Objective - Continue to support the acquisition of an automated
punch card voting system to be acquired when Scott County
selects a system and agrees to participate in the purchase
of the equipment.
Action - Staff should work with and support the acquisition
of an automated punch card voting system to be acquired when
Scott County selects a system and agrees to participate in
the purchase of the equipment.
8.4 SUBGOAL - The City of Shakopee should monitor care provided its
citizens by other agencies paraticularly those who are elderly or
economically disadvantaged even though services are provided by
other agencies.
8.141 Objective - Provide more senior citizen protection such as
a ambulance and individual call system for stroke or heart
attach victims who live alone.
Action - Report on possible programs by 10/1/85.
Action - Review and report on possible City actions arising
out of the Met Council's study on the needs of seniors in
Scott County.
Action - The HRA survey indicated that senior citizens need
a highway 169 crossing. This should be included in the downtown
plan and/or a short term solution should be pursued.
8.5 SUBGOAL - Clarify relationships with the Prior Lake/Spring Lake
Watershed District.
8.51 Objective - Withdraw City of Shakopee land from Prior Lake/Spring
Lake Watershed District.
Action - Complete petition to withdraw by 11/1/85-
20
RESOLUTION NO. 2514
A RESOLUTION AUTHORIZING SUBMISSION OF
A SMALL CITIES DEVELOPMENT GRANT
(MERCHANT' S HOTEL REHABILITATION)
WHEREAS, the City Council of the City of Shakopee supports
the concept of downtown revitalization, historic preservation
and the provision of low-income housing; and
WHEREAS, the acquisition and rehabilitation of the Merchant ' s
Hotel under a Small Cities Development Grant will implement
all of the above concepts as well as providing a long-term home
for the Scott Carver Economic Council in Shakopee;
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Shakopee that:
1) The City of Shakopee act as a sponsoring unit of government
for the project titled "Shakopee Merchant ' s Hotel Rehabilitation"
to be conducted during the period July, 1986 , through July,
1987; and
2 ) The Mayor is hereby authorized to apply to the Minnesota
Department of Energy and Economic Development for funding this
project on behalf of the City of Shakopee; and
3 ) The Mayor is hereby authorized to execute such agreements
as are necessary to implement the projects if funds are awarded
to the project; and
4 ) The Community Development Director is hereby directed
to negotiate as agreement with the Scott Carver Economic Council
whereby small cities grant funds are used for the acquisition
and rehabilitation of the Merchant ' s Hotel, to provide low income
apartments and offices for that agency, with a portion of the
funds to repaid by the Scott Carver Economic Council, with proceeds
to go to a downtown revolving loan fund.
5 ) If necessary to complete the acquisition process the
city will use the power of eminent domain to acquire the building
and complete the project.
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held this day of
1986.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 1986 .
City Attorney
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: 1986 Goals and Objective Worksession
DATE: January 17 , 1986
Introduction
Our 1986 Goals and Objective session will be held on Tuesday
evening, January 28 , 1986 at 7 : 30 p.m. at St. Francis Regional
Medical Center in the Health Education Room. This will not
be a dinner meeting, however coffee and a snack will be available.
Format for the Meeting
In previous years we have used a five step goal setting process
usually consuming two 3-4 hour meetings and a brief period at
a follow-up Council meeting. The five steps have been as follows:
1. Meet as a group and individually list problems , concerns,
projects, ideas, etc. on individual sheets of paper.
2. Sort the individual sheets of paper by subject and discuss
each one arriving at a consensus to include or exclude
the item listed.
3 . Review the status of the prior year ' s goals and objectives
and by consensus delete or amend items completed during
that prior year.
4. Staff would then merge the new list of goals and objectives
with the remaining items on the prior year ' s list incorporating
specific "action" statements for year item. This list
was then mailed to all department heads and Councilmembers
for comments .
5 . Upon receipt of the comments final amendments would be
made to the list and presented to City Council for joint
discussion and approval.
To establish the 1986 goals and objectives we are not going
to do steps 1 , 2 and 3 jointly. I am including with this agenda
item a status report on the 1985 Goals and Objectives for your
review. Any item marked "done" will be dropped from the 1985
list unless someone writes it down on a separate slip of paper
and resubmits it. Items not marked "done" will be carried forward
to be merged with the new goals generated for 1986 .
I am asking that City Councilmembers review the 1985 list and
jot down goals, concerns, problems, projects, etc. prior the
City Council meeting on Tuesday, January 21st. On Tuesday night
I will ask Councilmembers to turn in their new slips for the
1986 goals. At the staff meeting the following morning I will
ask department heads to turn in their new slips. Staff will
then merge the remaining 1985 goals with the new goals, create
action statements and mail the "draft" list of 1986 goals and
objectives to all Councilmembers on Friday, January 24th so
it can be reviewed prior to the worksession on Tuesday, January
28th. On January 28th we will then go item by item through
the "draft" 1986 goals and objectives modifying, deleting and/or
adding any additional items Council or department heads agree
should be added. TO MAKE THIS ABBREVIATED FORMAT WORK AND SAVE
TIME FOR EVERYONE EACH PARTICIPANT MUST SPEND SOME TIME ON THEIR
OWN REVIEWING THE 1985 GOALS AND OBJECTIVES, JOTTING DOWN NEW
1986 GOALS AND OBJECTIVES AND REVIEWING THE "DRAFT" LIST OF
PROPOSED 1986 GOALS AND OBJECTIVES PRIOR TO EACH MEETING.
Food for Thought
In prior years I have provided Council with a check list of
items designed to "get everyone thinking" about goals and objec-
tives . For 1986 I am dropping that format and suggesting you
read the attached article entitled "Planning a Strategy. . . . The
Key to being Prepared, Innovative and Opportunistic" . Of significant
importance is the section entitled "Your Agency' s Strategic
IQ" . Please run down this list of questions. It should help
generate ideas that will make the goals and objectives session
on January 28th a success.
Summary
A summary of the schedule and procedures for the 1986 goals
and objective session is as follows: ( 1 ) receive 1986 goals
and objectives January 17th, ( 2 ) review 1985 Goals and Objectives
and list 1986 goals and objectives by January 21st (January
22nd for department heads ) jotting down items for 1986 Goals
and Objectives, ( 3 ) staff consolidates remaining 1985 Goals
and Objectives and merges them with proposed new 1986 Goals
and Objectives and mails the merged list on January 24th, ( 4 )
department heads and Council receive the "draft" 1986 Goals
and Objectives on January 24th and reviews them prior to the
January 28th worksession at which consensus will be used to
arrive at each item on the goals and objectives list, and ( 5 )
department heads and City Council receive the final revised
draft of 1986 Goals and Objectives for approval at Council ' s
February 4th or February 18th Council meeting.
JKA/jms
ALTERNATIVES
I VOL. III, NO. 6 DECEMBER, 1985
TODAV
Publication of • • •
-Profit Organizations
Specializing in The New Management Technology1m for Not-for
E Moog
PLANNING A STRATEGY . . .
The Key to Being Prepared, Innovative and Opportunistic
jo many not-for-profit organizations the word Developing ,Stratei�
rplanning is synonymous with bureaucracy. It
means inflexibility and results in scrutiny and. What drives your organization? Is it the services
the shuffling of paper. "Beyond the loathing and you provide or the clients who need the services?
the fear lies one of the best-kept secrets in
America...Planning, it turns out, is really no more If you are a provider of alcoholism services,
- and no less - than another word for good manage- chances are you are driven by the needs of persons
ment. 1
" who suffer from alcoholism and their families.
Your organization expands as the needs of your
VThe re are many forms of planning, but for the _ clients grow and pulls back as the need dimin-
urposes of this article, we will explore lannin�p fishes. All your clients have one thing in common -
a strategy and its relation to the deve opment o a they are alcoholics or an alcoholic's relatives. A
long range plan for not-for-profit organizations. family planning organization would be driven by the
services it offers. New services will have
Developing a strategy is characteristics similar to those
the starting point. It is of current services and they
the basic framework of all , will focus on generating more
other forms of planning and � k patients in a geographic area
builds on an organization's and market where there is a
mission statement . TTo need . But the clients the
understand what strate is �� �- " •gyp -� family planning center serves do
an how it relates to the "Strategy��s theframe- not have the same characteris-
operating side of the agency, tics. Some may need counseling,
consider two facets which are 1 others gynecological services
critical to survival: what �worki which guides those. and yet others may be coming to
. n
the organization wants to be family planning for prenatal
a n d h ow it s h o u l d get eholces that determine, care.
there . I According to
d John . Once you' ve determined what
Benjamin Tregoe an
Z i m m e r m a n , o f f i c e r s o f mature and dlreeti0n'� drives your organization you can
Kepner-Tregoe , Inc . , ' an begin the process of strategy
international management, phi OrglrifZ8t10Y1. �r setting.
- �
education and organization
development firm, "strate- " K *� Your Strategy
;x x
gy is the frame-work which
c rn� ` � strategy is the "framework that
guides those choices that as ,.
determine the nature and "" ouides those choices which
direction of the organiza-
" determine the nature an
tion." direction o an organization.
Once that framework is clearly
A strategy is a compass not a road map.3 By de- set, an organization can ay p ans, marsha its re-
mveloping a strategy, not-for-profits position them- sources an a a its-d—ay-to-day decisions in fight
selves to aggressively take advantage of their of what it wants to be . n organization can
environment and the future. As they look at new command its future.
opportunities they can evaluate them ased on
their strategy, thus keeping the or anization from Case Study: A not-for-profit organization that
ea ing south when it should maintain a steady specializes in the operation of services for over
nsrtherly direction. 300 developmentally disabled persons is beginning
continued on page five...
It's a fact—Nonprofit income jumped from $114.6 billion in 1975 to 8314.4 billion in 1983 with 76% of
nonprofit income in 1983 being attributed to `sales.' This income included items such as tuition and basic
hospital charges. (Source: NONPROFIT COUNSEL, August 1985.)
In the counties in which we now offer services,
PLANNING . . . Continued from Page One we will begin the development of: new residential
the process of developing a strategy that will lay services to elderly developmentally disabled
the groundwork for a long range plan. Its mission persons and innovative vocational services to young
statement states the following: adults over age 22. . ."
�H'v'n`'~,_�To%rovide a comprehensive, well-managed continuum Strategies must be flexible and should be reviewed
of high quality services to persons wit isa i i- annually to determine if they need adjustment
ties and their families, and to a ucate t e com- based on changes in the service system, resources
munity so that disabled persons may achieve their _available or fluctuations in the competition.
maximum potential throughout i e.
Q The process of setting strategy will require four
ne organization is client oriented. Its ultimate or five working days over a two-month period.
v goal is to serve eve opmen a y isN6e pisons Reviewing a strategy and updating it annually will
and their families; its strategy wou —6e ciient take about two to three days.
driven.
Once the strategy is set, the foundation has been
In setting strategy the organization would involve laid for the development of a long range plan.
the management team, the entire board of directors,
or just the chairmen of the board committees plus- Your Agency's StrafeLIQ:
the officers. fie
To determine where you are in developing a strategy
In the organization's strategy setting session, for Your organization, ask yourself:
those involved would determine:
* Has your board and management staff consciously
What are the pressing service needs? Who needs determined what it warts the organization to be -
services but is not receiving t em. it t e the nature and direction of the agency - over the
advent of the Education of All Handicapped next few years?
Children Act," all disabled children went to public
school. Now these young adults are graduating with * Do you know the specifics of your organization's
high expectations and the services are not avail- strategy?
able to meet their needs. Can this agency meet this
need? Does it make sense to move into other * Would each of the other key managers share the
geographic regions. same vision of your organization's future strategic
direction?
What are the current and future trends in the
developmental disabilities field? (Where is the * Is your strategy sufficiently clear so you and
service s stem headed? 'Is the organization pre- key managers around you can readily agree upon
areto meet t e needs of The aging eve opmen- what new services and clients (products and
tally -disabled popu ation? . With deinstitutionali- markets) your current strategy would include and
zation there are more severely disabled persons in exclude?
need of residential services. Can the agency meet
this need? Are there more persons willing to pay * Is your statement of strategy used for making
for privately operated services? Should services future service and client choices? (As opposed
be adapted to current technology or phased out?) to making such choices solely on the basis of cost,
manpower, skills required, etc.)
Where are the resources? (Are there more funds
-available for certain groups because the need is * Are your strategic deliberations held separately
greater. Coulde agency access triese funds y from your long-range planning efforts?
developing new services or a aptini�ose t—w
exist? As government undin ecomes ess avail- * Is your future strategy clearly determining what
able are there other sources of revenue the agency you plan, project and budget? (As opposed to your
can generate? What is the competition or a 1 plans, projections and budgets determining your
sources of income?) strategy?)
What is the service provision competition? (If * Do your key departments have clear, stated
public schools are going to pick-up the under five strategies?
population-, should the organization consider
dropping this service and shifting resources? Or * Do your departments' strategies fully support
should it continue to provide high quality services the agency's strategy?
to this population in hopes that the public school
will agree to contract with the agency as opposed * Is the overall performance of your organization
to operating the service itself?) reviewed on both strategic accomplishment and
operating results?
From this exercise, a strategy will evolve. A
strategy that keeps an organization proactive, as If the majority of your answers to this test were
opposed to reactive. A strategy statement should "no", your strategy is in trouble and you are in
be clear, specific and useful, and should focus desperate need of a central or unifying concept to
on what the organization wants to be. guide strategy setting at the top and mid-level
management areas.6Aw
For example, the organization cited in the case Resources
study above may develop the following strategy
statement: lPosner , Bruce G. , "Real Entrepreneurs Don't
Plan," Inc., November, 1985, p.129.
"We are a client oriented organization whose 2 -
ment Strategy, Simon and Schuster, New York, NY
Manage-
primary thrust is the provision of high quality Tregoe, Benjamin and John Zimmerman, Top York,
NY,
services to the developmentally disabled population
and their families in the following counties_." 3Hayes, Robert H. , "Strategic Planning - Forward in
While we will concentrate on service provision ��
to developmentally disabled persons in these Reverse, Harvard Business Review, November-De-
4.
counties we will activelydevelopnewgeographic cember, 1985, p. an,
areas for our basic services to this populaton. 51bid. ,Tregoe and Zimmerman, op. cit. , P. 99.
Target counties will be 6Ibid. , p. 120.
g Ibid. , p. 37-38.
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Informational Items
DATE: January 16 , 1986
1. Jim Karkanen was able to order the picnic tables FOB Shakopee
for a late March delivery, so the tables were purchased
as bid.
2. The City has learned that the comparable worth study results
will again be delayed. They hope to have the results in
60 days. Council ' s decision to give non-union salary increases
January 1st and make adjustments when the comparable worth
study was completed is beginning to look like a very good
decision.
' 3 . When diagonally parking was restored adjacent to Berens
grocery in 1985 Council requested that we review the parking
in 1986 . I have checked with Tom Brownell, Judi Simac
and Jim Karkanen and none of them are having problems with
the diagonal parking. Unless Councilmembers are aware
of some problem( s) we will no longer be checking on this.
4. GOOD NEWS ! The 1986 tax rate in mills has gone down.
The total mill rate for 1985 was 123 . 893 and the total
mill rate for 1986 is 117. 970 . The City' s mill rate dropped
from 18 . 508 to 17. 426 , the school district mill rate dropped
from 67 . 193 to 60 . 306 and the county mill rate increased
from 34. 865 to 35 . 833 . In addition, the transit levy which
is adjusted by the sales ratio is now about one full mill
below its peak of two years ago and is now 2 . 805 . The
tax table for Scott County is attached.
5. Attached is a page from the Metropolitan Waste Control
Commission (WMCC) rate study report. The Suburban Rate
Authority ( SRA) last night voted to support the MWCC in
seeking legislation in 1986 to implement the new rate structure
for 1987 . The significant information for Shakopee is
that we will save approximately $40, 885 in current user
fees in 1987 while incurring increase SAC charges of about
$22 , 800 for a net improvement of approximately $18 , 000
for Shakopee.
6 . Attached is a letter from Bill Frenzel regarding the tax
reform act of 1985 .
7. Attached is the building department monthly report for
the month ending December 31 , 1985 .
8. Attached are the minutes of the December 5 and December
16 , 1986 meetings of the Shakopee Public Utilities Commission.
9. Attached is the agenda for the January 22 , 1986 meeting
of the Downtown Ad Hoc Committee.
10. Attached are the minutes of the January 14 , 1986 meeting
of the City Hall Siting Committee.
11 . Attached is the agenda for the January 23 , 1986 meeting
of the Energy and Transportation Committee.
12 . Attached are the minutes of the December 19 , 1985 meeting
of the Energy and Transportation Committee.
13 . Attached is the Revenue and Expenditure report as of 12/31/85 .
14 . Attached is the Billing Summary from Krass, Meyer and Walsten
Chartered.
15 . Attached is a copy of a letter Barry Stock sent to the
City of Chaska regarding our transit system.
JKA/jms
.tw.-te_.u^-a-LnxwW i r -: :N .v -. .:.z . 7 • F r, ' j .. x.
.,r,w.:. ,..w. .wy::� • ..�-r =-.;�.•, tip£, rr-r # ��_.-E:�y- k -9.:_ ar}% -:ei --e Ft•as i.o,j3. ,•;:
TAX RATES PAYABLE IN 1986 JAN 161986
COUNTY OF SCOTT, MINNESOTA
j` F `HAKOPEE
RATE IN RATE IN ;
CITIES: VALUATIONS MILLS SCHOOLS: VALUATIONS MILLS
BELLE PLAINE 11 ,470 ,877 31 .861 BURNSVILLE 42,587,646 63.718
ELKO 984,822 27.326 LAKEVILLE 14,214,043 64.305
JORDAN 10 , 187,456 31 .802 BLOOMINGTON 1 ,652,246 51 .041
NEW MARKET 979,592 15.001 LE SUEUR 365,236 50 .978
NEW PRAGUE 99458,754 30 .574 BELLE PLAINE 19,704,485 48. 199
PRIOR LAKE 51 ,685,940 26.852 JORDAN 27,010 ,453 58.333
RURAL 19.968 PRIOR LAKE 82,557,286 52.061
PRIOR LAKE IV 7,767,657 26.078 SHAKOPEE 112,787,285 60 .306
RURAL 19. 194 NEW PRAGUE 30 ,895,664 56.611
SAVAGE 13,627,376 29.684 HENDERSON 152,797 50 .005
SAVAGE II 29,319,809 28.711 LAKE - NP 109,007 67.621
SHAKOPEE 107.300 , 152 17.426 !
RURAL 10 .303 SPECIAL DIST: I
HRA (SHAK) 107,300 , 152 .287
HRA (EX SHAK) 224,7359996 .247 r
TOWNSHIPS: MET COUNCIL 322,577,394 .600
MOSQ CONTROL 332,036, 148 .439
BELLE PLAINE 6,369,923 2.424 MET TRANSIT
BP FIRE 4,797, 158 1 .975 *DISTRICT 209,700 ,934 2.805
JDN FIRE 159,407 1 .691 **AREA 112,876,460 .330
NP FIRE 1 ,413,358 1 .246 LO MN WATER 129,372,648 .264 i
BLAKELEY 3,649,684 8.036 PL-SL WATER 69,666,940 1 .974
CEDAR LAKE 9,870 ,609 5.586 CL WATER 3,295,896 1 .434
CREDIT RIVER 12,570 ,012 5.325 REG 9 DEV 9,458,754 . 133
HELENA 8,738,634 3.659
JDN FIRE 2,040 ,383 1 .695
NP FIRE 61698,251 1 .010 COUNTY: 332,0369148 35.833
JACKSON 5,044,286 1 .249
LOUISVILLE 6, 101 ,628 3.736 *************
NEW MARKET 11 , 135,663 8.536 * NOTES
SAND CREEK 8,769,399 5.572 *************
ST LAWRENCE 2,710 ,531 4.862
BP FIRE 1 ,365,951 1 .267 * RATE ADJUSTED
JDN FIRE 1, 344,580 1 .555 *# COUNTY EXCEPT PRIOR LAKE,
SPRING LAKE 14,293,344 4.721 SAVAGE, SHAKOPEE, NEW PRAGUE
*** VALUES ARE MARKET VALUES
UNADJUSTED
FOR TOTAL RATE ADD:
COUNTY, CITY OR TOWNSHIP, SCHOOL
PLUS FIRE AND SPECIAL DIST AS
APPLICABLE
G�
proie^ted Rate Impact ( 1 ) on
Service Area 4
Projected Pate per 100 , 000 Gallons
19F7 1988 1989 1990
Current $104 . 06 112 . 56 118 . 28 125 . 49
Alternative 98 . 95 103 . 56 105 . 49 107 . 88
Net Change $ (5 . 11) (9 . 00) (12 . 79 ) (17 . 61)
1 14
�,
�` ectc�-.a � ► !`, r !Oq ��� fir-. ;��=� �,�s�
Com=unifles A ed t -
Chanhassen Deephaven Eden Prairie
Excelsior Greenfield Greenwood
Independence Laketown Township Long Lake
Maple Plain Minnetonka Minnetonka Beach
Mound Minnetrista
Prior Lake St . Bonifacius Shakopee
Shorewood Spring Park ay
Victoria Waconia 'Wayzata
(1) The rate impact analysis was based on projected costs in the
MWCC ' s 1986-1990 Development Program and reflects a five year
phase- in of the proposed alternative cost allocation
methodology.
Vii 1W 1 /, 1,
w iin 4tyu Aws 5d� 575'
vI/o
BILL FRENZEL MINNESOTA OFFICE; /
THIRD DISTRICT,MINNESOTA MAYBETH CHRISTIZ.
Room 845
8120 PENN AVENUE SOUTH
WASHINGTON OFFICE:
1026 LONGWORTH BUILDING BLOOMINGTON,MINNESOTA 56491
}�' rt /[��y��}�' �y' .K1 812-881-4800
202-225-2871 �Conarefo of the V niteb Otateld
Joouge of Repregentatibeg
Wa4fit&%O.C. 20515
JAN 10 ME
January 7, 1986
CITY OF SHAKOPEE,
The Honorable Eldon Reinke
Mayor
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Dear Eldon:
The House of Representatives passed by a voice vote the Ways and Means Commit-
tee's Tax Reform Act of 1985 on December 17, .1985. Because of your ongoing
interest--and input--in this legislation, I thought you might like a summary of the
major changes made by the bill.
Your primary concern was with the deductibility of state and local taxes and tax-
exempt bonds. As you know, the full deductibility of state and local taxes was
retained. However, major changes were made in the area of tax-exempt municipal
bonds.
The House agreed to define bonds as nongovernmental if an amount in excess of the
lesser of 10 percent or $10 million were used in a trade or business of any person
other than a governmental unit; or 5 percent or $5 million were used to make loans
to a person other than a governmental unit.
The following nongovernmental activities currently eligible to be financed with tax-
exempt bonds under present law would no longer be eligible: sports facilities, con-
vention or trade show facilities, parking facilities (except airport public parking),
facilities for the local furnishing of gas and electricity by investor owned utilities,
district heating or cooling facilities, air or water pollution control facilities and
industrial parks.
The volume limitation would be subject to an annual limitation to the greater of $200
million or $175 per capita (reduced to $125 per capita beginning in 1988).
Tax increment financing bonds would be grandfathered if issued before January 1 ,
1986. Those issued after December 31 , 1985 would be subject to the tightening
rules contained in the Deficit Reduction Act of 1984.
The House also tightened restrictions on Industrial Development Bonds and the
arbitrage restrictions.
It is clear--as you have made me well aware--that these changes will have drastic
ramifications on local governments.
THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS
6
-2-
1 am not pleased with the Tax Reform Act of 1985. In my opinion the process
shifted from policy considerations to political backscratching months ago. I
began this process hoping that we could come up with a bill that would truly
encourage fairness, simplicity and growth. Unfortunately, the Ways and Means
Committee abandoned those criteria long ago.
I have valued your input throughout this difficult process, and will look forward
to your continued good counsel. If you have specific questions regarding aspects
of the Tax Reform Bill, please let me know.
Best regards,
Bill Frenzel
Member of Congress
BF:do
Enclosures
BILL FRENZEL MINNESOTA OFFICE:
THIRD DISTRICT,MINNESOTA MAYBETH CHRISTENSEN
Room 345
WASHINGTON OFFICE: 8120 PENN AVENUE SOUTH
102E LONGWORTH BUILDING /��► }y Q�Q� Tt (���y}�' BLOOMINGTON.MINNESOTA 55431
202_225_2671 {II onartlJ/J of the �V niteb Otateo 612_86,_4600
moi/ 6
j000e of Reprezentatibez
sjfnoon,3B.C. 20515
CONGRESSMAN BILL FRENZEL
SUMMARY OF THE TAX REFORM ACT OF 1985 (H.R. 3838) DECEMBER, 1985
Individuals
Rate schedules
Joint returns Unmarried Individuals
150 -- $0 - 22,500 150 -- $0_ - 12,500 ___
250 -- $22,500 - 43,000 250 -- $12,500 - 30,000
350 -- $43,000 - 100,000 350 -- $30,000 - $60,000
380 -- Over $100,000 380 -- Over $60,000
Head of Household Married/Filing Separately
150 -- $0 - 16,000 150 -- $0 - 11,250
250 -- $16,000 - 34,000 250 -- $11,250 - 21,500
350 -- $34,000 - 75,000 350 -- $21,500 - 50,000
380 -- Over $75,000 380 -- Over $50,000
The taxable income amounts in the rate schedules will be indexed for
inflation beginning in 1987.
Personal Exemption
The personal exemption for yourself, spouse and dependents is $2,000
for non-itemizers; $1,500 for itemizers.
Zero bracket amount
The current-law zero bracket amount is replaced with a standard
deduction of: $2,950 for singles; $4,800 for those filing jointly;
and $4,200 for head of household.
Two-earner deduction
The deduction for two-earner married couples would be repealed.
Earned income credit
The maximum credit would be increased to $700 maximum.
Child care expenses
The credit for child care expenses would be allowed for a maximum of
$2,400.
Employer-provided fringe benefits
Current law would be retained. Traditional employer-provided fringe
benefits would not be included in income.
The $50,000 exclusion for life insurance is continued, legal services,
education assistance extended through 1987; and a $5,000 cap is placed
on the credit for dependent care.
THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS
-2-
Wage replacement
All unemployment compensation income would be treated as taxable
income. Current law is retained for workers' compensation.
Itemized deductions
The deduction for state and local income, property and sales taxes
would be retained.
Contributions for itemizers would be deductible. Non-itemizers would
only be able to deduct their contributions to charitable organizations
to the extent they exceed $100.
Interest would be deductible for principal residences and second homes.
Personal interest deductibility is limited to $10,000 for individuals
($20,000 joint filers) plus net investment interest. The cap includes
limited partnership interest.
Retirement Savings
Individual Retirement Account limit remains at $2,000. A spousal IRA
of $250 would be allowed.
The annual deferred limit for 401(k) plans would be reduced from $30,000
to $7,000. The amount put into a 401(k) would be reduced by the amount
placed in an IRA.
Trusts and Estates
The unearned income of children under 14 years of age would be taxed at
the parent's rate.
A flat generation skipping transfer tax of 55% would be imposed, dropping
to 50% in 1988. Direct transfers would be taxed.
Business and entertainment expenses
Business meals and entertainment expenses would no longer be fully de-
ductible. 80% of expenses deductible.
Minimum Tax
The rate would be increased to 25% (from 20%) with additional preferences
including tax-exempt interest on non-governmental bonds, losses from
passive investments and untaxed appreciation of property contributed to
charities.
Capital Gains
The current-law 60% exclusion would be reduced to 50% for individuals in
1986; 42% exclusion thereafter. This would create a 22% effective rate.
Corporate Provisions
Corporate Tax Rate
The top corporate rate would be 36%, graduated for small businesses
as follows:
15% -- Taxable income of $50,000
25% -- Over $50,000 but not over $75,000
36% -- Over $75,000.
The graduated tax rates are effective for taxable years beginning on or
after July 1, 1986.
Depreciation
A new cost recovery system with 10 asset classes, ranging from 3 to 30
years; 200% declining balance for classes 1 - 9; straight-line deductions
for class 10; partial indexing after 1987. - - -
Investment Tax Credit
The investment tax credit would be repealed.
The credit for qualified rehabilitation would be reduced to 10% for
non-historic structures and 20% for historic buildings.
Energy credits
Business and residential solar credits, business renewable geothermal
credits will be extended for three years. All other credits would expire
at the end of 1985 as scheduled under current law.
Targeted Jobs Tax Credit
The eligible credit would be reduced from $3,000 to $2,400 for the first
year. The credit would be unavailable for second-year wages.
Research and Development
The credit is reduced to 20% for qualified costs. The definition of
qualified costs would be tightened to include only pure research
expenditures.
----------------------
Possessions tax credit - - " -
The credit is retained; active trade or business test and cost-sharing
payment rules are tightened.
Foreign Tax Credit Limitations
Separate limits for passive, financial and shipping income are imposed.
New comparability rules are required for in-lieu-of taxes.
Corporate Capital Gains
The lower capital gains rate for corporations is repealed. Capital gains
would be treated as ordinary income.
Inventory Accounting
The cash method of accounting would be disallowed for taxpayers with more
than $5 million in gross receipts, but professionals would be exempt.
Uniform rules are imposed requiring capitalization of most costs. The
completed contract method would be replaced with the percentage of
completion method for most taxpayers.
-4-
Installment Sales
No deferral would be allowed if receivables are pledged.
Bad Debt Reserve Deduction
The bad debt reserve deduction is repealed.
Oil Industry
The percentage depletion method is phased out over three years, with
stripper and royalty-owner exception. Intangible drilling costs would be
expensed for costs prior to production casing installation. The windfall
profits tax will phase out in 1991 as under current law.
Financial Institutions
The special bad debt deduction would be repealed. Banks with assets of
less than $500 million would retain current law. Thrift institution bad
debt reserve rules are tightened.
The deduction for interest to carry tax-exempt bonds is repealed.
Credit unions retain their tax-exempt status.
Insurance Companies
The inside build up on life insurance and annuity income will continue to
be deferred.
The life insurance reserve deduction and the special life insurance
deductions are retained.
The property-casualty reserve deductions are retained, but 20 percent of
unearned premium reserves must be included in income annually; a portion
of tax-exempt bond interest is included in income and a special minimum
tax takes effect in 1988.
The deduction for additions to protect against losses is repealed.
Municipal Bonds
Limits are imposed on projects funded by private-purpose bonds; volume
caps are reduced to $175 in 1986 and $125 in 1987; the types of bonds
under the caps are expanded, including small-issue IDBS, mortgage revenue
bonds. New arbitrage restrictions are imposed.
Corporate Minimum Tax
The current law add-on tax is replaced with an alternative tax with a 25
percent rate. New preferences include non-governmental tax-exempt bond
interest and Foreign Sales Corporation (FSC) income.
Net Operating Losses
The 1976 rules are replaced with one provision for stock purchases; tax
free reorganizations. Parent firms may absorb NOLs at rate based on
long-term tax exempt bond rate.
General Utilities Doctrine
The General Utilities Doctrine is repealed.
BILL FRENZEL MINNESOTA OFFICE;
THIP.D DISTRICT,MINNESOTA MAYBETH CHRISTENSEN
Room 345
WASHINGTON OFFICE: 8120 PENN AVENUE SOUTH
1026 LONGWORTH BUILDING (p���► }� Q�.K7 l[�/per t BLOOMINGTON,MINNESOTA 55431
202-225-2871 �i/onarvsw, of the niteb otateo 612-881-4600 f�
30ouoe of Repreantatibefs
W49012ton,O.C. 20515
December 1985
STATEMENT OF CONGRESSMAN BILL FRENZEL
ON EFFECTIVE DATES OF TAX REFORM BILL
In response to questions concerning the effective dates in the House-passed
Tax Reform bill, the only real answer is that there is no certainty.
Last night after passing a bill with effective dates ranging from September
25, 1985 to January 1 , 1986, to July 1 , 1986, and beyond, the House passed
a Resolution referring to those dates. It directed senior legislative tax
writers to issue a statement on important effective dates so that producers,
consumers, investors, and all economic decision makers would have guidance.
Unfortunately, the Resolution has no real authority. Its force and effect are
important only insofar as people believe in it. It may give you a clue, but
it gives no safe harbor.
Rostenkowski, Dole, et al, will proably make the statement referred to in
the Resolution. It will be their best guess as to final effective dates
should a Tax Reform bill ever be passed. It will be the best information
available, but it won't be guaranteed.
As usual, citizens are advised to consult all legal and tax advisors and
planners before making significant economic decisions, particularly those
with major tax considerations.
THIS STATIONERY PRINTED ON PAPER MADE WIT14 RECYCLED FIBERS
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT
PERMITS ISSUED DECEMBER, 1985
6947 - 6955 Yr. to Date Previous Year
Number Number Valuation Number Valuation
Mo. Ytd.
Single Fam-.Sewered - 30 251325947 - 30 15861 , 100
Single Fam-Septic 1 19 1 , 392 ,944 2 14 1 ,477 , 941
Multiple Dwellings - 14 1 , 770,100 - 12 15204, 500
(No.Units ) (YTD Units ) (42 ) ( 32 )
Dwelling Additions - 41 190 ,088 - 56 385 ,998
Other - 11 141 , 722 2 21 173371 ,049
Comm New Bldgs - 7 3 ,1233341
Comm Bldg Addns 15 9 , 9623510 3 13 1 , 808 ,875
Industrial-Sewered - - - - - -
Ind-Sewered Addns 1 2 1 ,805-3475 1 1953000
Industrial-Septic - - - -
Ind-Septic Addns - - - - - -
Accessory/Garages 1 43 3015976 3 49 396 ,938
Signs & Fences 3 69 715459 4 50 505591
Fireplaces/Wood Stove - 14 30,130 - 9 21 ,530
Grading Foundation 2 17 223 ,000 - 11 2 , 6473000
Remodeling (Res) - 32 102 ,109 - 39 145 ,292
Remodeling ( Inst) 1 1 ,0933000 - 1 6 , 3455000
Remodeling (Comm or - 39 2 ,104,608 3 47 767 ,094
Ind)
TOTAL TAXABLE 8 381 23 , 352 ,409 17 372 28 , 332 ,908
TOTAL INSTITUTIONAL - 1 1 ,093 ,000 - 1 6 , 345 ,000
GRAND TOTAL 8 382 24,445 ,409 17 373 34,677 ,908
No. Ytd. N o. Ytd.
Variances - 14 - 7
Conditional Use 1 35 1 20
Re-Zoning - 5 1 3
Moving - 6 - 1
Electric Permits 20 275 12 268
Plbg. & Htg. Permits 7 251 16 280
Razing Permits
Residential - 1 - 1
Commercial - - - -
Total dwelling units in City after completion of all construction permitted
to date. . . . . . . . . . . . . . . . .3 ,879
Cora Hullander
Bldg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN DECEMBER, 1985
6947 Signs of Quality 222 E. 1st Ave . Sign $ 175
6948 Void
6949 Thomas Bourke � L �
2136 Foothill Tr . House 49 ,000
G e
6950 Ryan Const . 600 Industr75i-11 Blvd. Addn.� 13800 ,000
6951 Daniel Pecha 582 Marschall Rd. Sign 4 ,000
6952 Signs of Quality 222 E. 1st Ave . Sign 800
6953 Wes Hukriede 825 E. 4th Ave . Foundation 4,500
6954 Kraus-Anderson 1100 Co. Rd. 83 Foundation 113000
6955 Lester' s 3693 Marschall Rd. Stg. Blvd. 283000
$1 ,897 ,475.
IK
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular session on
December 5, 1985 at 4:30 P.M. in the Utilities meeting room.
Commissioner Cook offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Cook and Kirchmeier. Also Manager Van Hout,
Liaison Wampach and Secretary Menden. Commissioner Kephart was absent.
Motion by Kirchmeier, seconded by Cook that the minutes of the Sept. 30, 1985
special meeting, October 1, 1985 regular meeting, October 21, 1985 special meeting,
November 4, 1985 regular meeting and the November 18, 1985 special meeting be approved
as kept. Motion carried.
BILLS READ:
City of Shakopee 20,032.00
A T and T Information Systems 15.94
A T and T Information Systems 37.63
Auto Central Supply 20.00
Bills Toggery 99.90
C & H Carpenter Lumber 56.28
Capesius Agency 1,043.00
Carlson Hardware Company 38.64
Chapin Publishing Company 111.52
City of Shakopee 1,159.86
City of Shakopee 1,130.25
Electronic Center, Inc. 18.10
Feed Rite Controls, Inc. 747.63
Fresco 1,100.00
Graybar Electric Supply Co. , Inc. 371.27
H & C Electric Supply Co. 990.29
Henningson, Durham and Richardson 3,773.70
Juba's Super Valu 379.34
Ken's Steel Door Repair Service 327.50
Krass, Meyer and Walsten Chartered Law Office 219.00
Leef Bros. , Inc. 18.00
Bill Lepley 50.00
Minnesota Municipal Utilities Association 75.00
Motor Parts Service 168.43
Myers Automotive and Tire 12.00
Neenah Foundry 192.00
Northern Power Products Inc. 185.11 d
M
Northern States Power Co. 635.94
Northern States Power Co. 1,058.55
Northern States Power Co. 219,426.96
Northwestern Bell Telephone Co. 127.22
Office Interiors Inc. 2,238.28
Pitney Bowes 115.50
Ranger Products Inc. 154.97
Reynolds Welding Supply Co. 45.31
Schoell and Madson, Inc. 2,158.18
Serco 64.00
Shakopee Ford 120.73
Shakopee Postmaster 2,500.00
Shakopee Services 66.00
Shakopee Public Utilities Commission 229.52
Siehndel Construction 142.40
Southwest Suburban Publishing, Inc. 179.53
Dean Smith Trenching, Inc. 225.00
Starks Cleaning Services 49.40
Suel Business Equipment 97.89
T.M.I. Construction Services 23,900.00
Total Tool 37.00
Van-O-Lite 67.00
Voss Electric Supply Co. 111.36
Water Products Inc. 105.14
Wild Iris, Inc. 93.00
Wesco 1,540.00
Lou Van Hout 86.37
Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered paid.
Motion carried.
Motion by Cook, seconded by Kirchmeier to amend the motion to state that the
payment to T.M.I. Construction Services in the amount of $23,900.00 should be made
with a written opinion from our engineers,Schoell and Madson, Inc. stipulating that
if T.M.I. should declare bankruptcy in the interim months before the tank is painted
that the paint would be the property of the Shakopee Public Utilities Commission.
Motion carried.
A communication from a representative for Friends and Neighbors, Inc. was
presented to the Commission.
Motion by Kirchmeier, seconded by Cook to decline the request from Friends
and Neighbors, Inc. for access to Utility hookup lists as consistent with Shakopee
Public Utilities Commission policy. Motion carried.
Liaison Wampach gave a report on the update of the Prairie House addition
access road.
Manager Van Hout gave the Commission an update on the status of the tank
repainting.
The 1986 budget was presented to the Commission.
Motion by Kirchmeier, seconded by Cook to approve the budget presented by
Manager Van 'lout for 1986. Motion carried.
Some concerns raised by a possible water extension to a new warehouse on
County Road 89 were presented by Manager Van Hout. A discussion followed on water
service to that part of the City.
An update on the Prairie House Addition water availability was given by
Manager Van Hout. The developers of the Prairie House Addition have agreed to
enter into a recordable agreement which guarantees the looping for the water system
when Outlot A is replatted. Manager Van Hout recommended to the Commission that
our lawyer draw up the requested agreement.
Motion by Kirchmeier, seconded by Cook to offer Resolution 294, A Resolution
Adopting the amount of the Connection Charge for the Connection of the Minnesota
Correctional. Facility for Women to the City Water System for Domestic Use and Fire
Protection Use. Ayes: Commissioners Cook and Kirchmeier. Nayes: none. Resolution
passed. Motion carried.
Motion by Cook, seconded by Kirchmeier to offer Resolution #295, A Resolution
Approving of the Pipe Oversizing on the Watermain Project on St. Marks Road. Ayes:
Commissioners Cook and Kirchmeier. Nayes: none. Resolution passed. Motion carried.
Motion by Kirchmeier, seconded by Cook to offer Resolution #296 A Resolution
Approving Payment for Oversizing on the Watermain Project SPDC 1984-1, St. Marks
Road, Correctional Institution. Ayes: Commissioners Kirchmeier, Cook. Nayes: none.
Resolution passed. Motion carried.
Motion by Cook, seconded by Kirchmeier to offer Resolution #297, A Resolution
Adopting Charges to the State of Minnesota for the Installation of Watermain to
Serve the New Minnesota Correctional Facility for Women. Ayes: Commissioners Cook,
Kirchmeier. Nayes: none. Resolution passed. Motion carried.
Motion by Kirchmeier, seconded by Cook to offer Resolution #298, A Resolution
Adopting the Amount of the Trunk WaterCharge for the Availability of Water to the
Site of the New Minnesota Correctional Facility for Women. Ayes: Commissioners
Kirchmeier, Cook. Nayes: none. Resolution passed. Motion carried.
Motion by Cook, seconded by Kirchmeier to offer Resolution #299, A Resolution
Increasing the Amount of the Connection Charge for the Minnesota Correctional Facility
for Women. Ayes: Commissioners Cook and Kirchmeier. Nayes: none. Resolution
passed. Motion carried.
Manager Van Hout reported that the bids for a new truck have been let and will
be received no latter than Monday, December 9, 1985 to be awarded on December 16.
The Commission authorized the requesting of proposals for property appraisal.
Manager Van Hout reported to the Commission that Ray Friedges was appointed
the Line Superintendent for the Shakopee Public Utilities Commission.
There were no new plats for November.
There were three fire calls for a total man hours of 3 hours and 40 minutes.
There were no lost time accidents for November, 1985.
There will be a special meeting on December 16, 1985 at 5:00 P.M. in the Utilities
meeting room.
The next regular meeting will be held on January 6, 1986 at 4:30 P.M. in the
Utilities meeting room.
Motion by Kirchmeier, seconded by Cook that the meeting be adjourned. Motion carried.
4
Barbara Aenden, Commission Secretary a
w
1
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in special session on
December 16, 1985 at 4:00 P. . M'. in the .Utilities meeting room.
Commissioner Cook offered a prayer for divine guidance in the deliberations
-of_thA_C:MMLsS;LM
MEMBERS PRESENT: Commissioners Cook, Kirchmeier and Kephart. Also Manager
Van Hout and Line Superintendent Friedges.
Motion by Kephart, seconded by Kirchmeier to offer Resolution #300, a
resolution to repeal Resolution #284 and adopt new personnel policies for employees
of the Shakopee Public Utilities Commission. Discussion followed.
Motion by Cook, seconded by Kirchmeier to amend this motion by inserting the
words "up to" before the dollar figure of the health insurance premium contribution
listed in the personnel policies proposed to be adopted by Resolution #300. The
vote was taken on the amendment. Ayes: Kirchmeier, Cook and Kephart. Nayes: none.
Motion to amend the proposed Resolution #300 carried.
The vote was taken on the motion to adopt Resolution #300 as amended. Ayes:
Kirchmeier, Kephart and Cook. Nayes: none. Motion carried, Resoltuion #300
carried.
A letter from HDR engineers with a recommendation for bid award on
substation equipment was read.
Motion by Kirchmeier, secondedby Kephart, to award the bid for three
voltage regulators to Graybar Electric for $21,480.00; and to award the bid for one
oil circuit breaker to Siemens-Allis for $17,411.00. Ayes: Kirchmeier, Kephart and
Cook. Nayes: none. Motion carried.
A memo from Manaqer Van Hout with a recommendation for bid award on a digger-
derrick truck was read.
Motion by Kephart, seconded by Kirchmeier, to award the bid to ABM for $90,189.00,
and with the additional equipment consisting of a 20 inch auger and an extension shaft
on the winch to be included at a cost of $1,500.00, for a total of $91,689.00. Ayes:
Kirchmeier, Kephart and Cook. Nayes: none. Motion carried.
Motion to adjourn by Kirchmeier, seconded by Kephart. Motion carried. Meeting
adjourned.
ATTEST:
,J
Lo an ut, Utilities Manager
TENTATIVE AGENDA
Downtown Ad Hoc Committee
City Hall Council Chambers
January 22, 1986
7:30 a.m.
Chrm. Laurent presiding '
1 . Call to order at 7 : 30 a.m.
2 . Approval of the Agenda
3 . City Hall Siting Committee request for alternate
downtown sites now that the Minnegasco building is
no longer available (memo attached) .
Note: If you cannot locate any of the suggested
sites , please call John or Jeanne at City
Hall.
4. Other business
a.
b.
5. Adjourn at 9 :00 a.m.
Jeanne Andre
Community Development Director
CITY OF SHAKOPEE
CITY HALL SITING COMMITTEE
Tuesday, January 14 , 1986
7 : 45 p.m.
City Hall Council Chambers
The meeting was called to order at 7 : 45 p.m. on January 14 , 1986
by Chairman Leroux- Members present included John Leroux, Gloria
Vierling, Dolores Lebens , Dave Rockne and Dave Czaja. Members absent
none. Also present were Jonn Anaerson, City Administrator , Terry
Forbord and Gary Laurent, representing the Downtown Committee.
M/S/P Lebens/Vierling to approve the minutes of the 7-28-85 meeting.
Committee discussion then moved to the sample reuest for proposals
(RFP)for architectural services . The sample was the City c=
Eagan:' s.RFP for their City Hall.
M/S/P Rockne/Czaja to draft an RFP based upon the one used by the
City of Eagan for their City Hall with elements added regarding
site selection.
The Chairman then Opened up the discussion of the City Council ' s
directive to add a downtown site to the sites to be reviewed by
the architect. The Chairman recognized Gary Laurent and asked that
he make commen—61� on behalf of the Downtown Committee. Mr. Laurent
reviewed the desires of the Downtown Committee to have a downtown
site professionally evaluated along with the site adjacent to the
Police Station chosen by the Committee. He expressed his desire
to have the downtown Site within the Central business district
(CBD) generally recognized by the Downtown Committee, and shown on
the man displayed at the meeting.
Chairman Leroux noted that the County Road 7-7 area is developing
as a "convenience shopping area" according to the Planning Consultant
reviewing the zoning in that area in Conjunction w`th the racetrack
zoning re-evalua`ion. Mr. Leroux noted that t%j.S t_-pe o= Convenience
shopping was distinct from the ''core retail shopping,,, cccuring
downtown.
Dave ROCkne asked Mr. Laurent dor a Clear defin4tJon of the downtown
boundaries. Mr. Laurent said that,. �.
L t t e boundaries indicated on the
�h
man were arrived at through lengthy discussions by the Downtown
Committee but were a guide and not fixed. Mr. Laurent, also
commented that 7c fe_t -he rOLntV Road 17 area development n . was a00
for Shakopee, Dl:t Still Gualifled aS Strip Cr "ConVenieP.Ce" shopping
and was probably not desireable for a City Hall location.
Mrs. Lebens noted that if a new City Hall was built downtown it
could end up near the railroad track which would also distract from
a nice new City Hall building.
Mrs. Lebens said that since City currently owned the Library site
which was a full half block it might make sense to use that site for
a City Hall. Mr. Leroux said that he felt since the City had
acquired the land around the Library the land uses were no lonaer
efficient and treat it might make a lot of sense to redevelop the full
site for both a City .Hall and a Library.
Mr. Leroux asked ii the Televhone Co. might be donated to the City.
Dave Rockne responded that it couldn't be donated because it was
needed for cableing for 25 other jurisdictions besides S:.akopee. He
did say that the Telephone Co. had been selling their buildings very
reasonably, and that space could be leased on the second floor of the
present building.
M/S/P Vierling/Czaja to have the Downtown Committee present a ranked
list of proposed sites to ^.e Siting Committee prior to 1-28-80' .
Terry Forbord was recognized and emphasized that the Downtown
Committee had hoped that the Housing Alliance project might be a
"flagship" for downtown redevelopment. Now that that project had
been set aside for an unknown period, perhaps the City Council could
use the City Hall development for redevelopment as a "f_aash�p"
project. He said it would send an excellent signal to the community
as a whole and to other developers.
Chairman Leroux asked that the Committee be prepared to make a final
recommendation to City Council at their 1-28-86 fleeting based upon
the recommendations , to' be provided by t_^.e Downtown Commi ttee.
M/S/P Lebens/Czaja to adjourn at 8 . 37 p.m. to 1-28-86 at 6 .30 D
'she Chairman noted that the meeting would have to end in time for
City Council members to make their annual goals and objectives
session at 7 : 30 o.m.
John K. Anderson
Recording Secretary
dbs
I/
PROCEEDINGS OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE
REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 19, 1985
Chairman Ziegler called the meeting to order at 7:37 p.m. with Commissioners
Allen, Schwingler, Sorenson, and Weeks present. Barry Stock, Administrative
Intern, was also present. Commissioners Dunwell, McNeil, and Spiotta were
absent.
Sorenson/Schwingler moved to approve the minutes of October 17, 1985, and
November 21 , 1985, as kept. Motion carried unanimously.
CHASKA, CHANHASSEN, EDEN PRAIRIE, SHAKOPEE TRANSIT FINAL REPORT APPROVAL
Barry Stock recalled that last month staff reported on the results of the
transit feasibility study conducted by the consulting firm of Bennett, Ringrose,
Wolsfeld, Jarvis, Gardner, Inc. (BRW) . They are recommending that Shakopee's
existing transit system remain intact with the following three exceptions:
1 . Expansion of the Dial-A-Ride service area to the Eden Prairie Center
2. Scale down the Dial-A-Ride vehicles to more efficient units
3. Change the name of the system to coincide with the name selected
for the larger system
Mr. Stock explained that expanding the Dial-A-Ride service area would allow
Shakopee residents who work in Eden Prairie, Chaska, or Chanhassen to get to
their worksite via the Dial-A-Ride and transfer at the Eden Prairie Center.
Moreover, Minneapolis occasional or regular riders could also use the Dial-A-
Ride transfer system which would permit elimination of the flex pool program
at some point in time. Finally, he noted this addition to the current system
would solve the problem which arises when both the regular and backup drivers
take the same day off.
Mr. Stock cautioned that in order for this system to work, all trips to and
from the Eden Prairie Center would have to be done on a one day advance reserva-
tion basis. Additionally, Dial-A-Ride service to Eden Prairie would be limited
to peak a.m. , midday, and p.m. service with all trips being serviced on a demand
response basis.
Barry Stock announced that he was recently informed that Chaska has agreed to
waive Shakopee's financial commitment of $7,500 to the study.
Mr. Stock reported that Chaska, Chanhassen, and Eden Prairie have approved BRW's
transit plan and would like to know if Shakopee is interested in approving the
report and recommendations proposed by BRW in regard to Shakopee's involvement.
Therefore, staff recommended that the Commission ask City Council to adopt the
transit consultant's recommendations to expand the Dial-A-Ride service area to
the Eden Prairie Center when the opt-out system becomes operational in Eden
Prairie, Chaska, and Chanhassen, to scale down the size of the Dial-A-Ride vehicles
and to change the name of our transit system to coincide with the name selected for
the Chaska, Chanhassen, Eden Prairie, and Shakopee system.
Energy & Transportation Committee
December 19, 1985
Page 2
When Commissioner Allen asked about the millincrease, Mr. Stock responded that
by expanding the Dial-A-Ride service area, no increase would be incurred.
However, if at some point in time demand warranted providing a midday service on
a fixed route basis, there would be a .25 transit mill levy increase for Shakopee.
If a fixed route service to Eden Prairie during peak a.m. or p.m. times is
warranted, Shakopee would have the flexibility of subcontracting for service with
the transit operator that receives the contract for the Chaska, Chanhassen, Eden
Prairie system.
Schwingler/Allen moved to recommend to City Council that the transit consultant's
recommendation to expand the Dial-A-Ride service area to the Eden Prairie Center
when the opt-out system becomes operational in Eden Prairie, Chaska, and Chanhassen;
to scale down the size of the Dial-A-Ride vehicles; and to change the name of the
transit system to coincide with the name selected for the Chaska, Chanhassen,
Eden Prairie, and Shakopee system; be adopted and implemented in 1986. Motion
carried unanimously.
1986 SHAKOPEE TRANSIT SERVICE MANAGEMENT PLAN AND BUDGET
Mr. Stock explained that the current MnDOT contract which provides funding for
Shakopee's transit program expires on December 31 , 1985. Therefore, the City
Council is entering into a new transit service contract with MnDOT for calendar
year 1986.
An integral part of the service contract, Barry Stock added, is the Management
Plan. Therefore, the Commissioners were furnished with a copy of the Management
Plan which specifically addresses the operational components of Shakopee's transit
system.
Mr. Stock noted that the total transit budget operational deficit of $154,440
equals ninety percent of Shakopee's 1986 Metropolitan Transit Commission tax
levied dollars.
Commissioner Sorenson asked about reducing fares for occasional riders, and Mr.
Stock replied that he would look into the fare reduction when he receives the new
Dial-A-Ride bids for contract.
Discussion followed on the analysis of actual and projected performance measures
for the Dial-A-Ride and van pool program for 1985 and 1986, alternate vehicles
that could be used for the Dial-A-Ride program to improve efficiency, and the
potential for additional van pools in the near future.
RECYCLING PROPOSAL REPORT
Mr. Stock recalled that on November 20, 1985, the City of Shakopee received and
opened bids for garbage and refuse collection in Shakopee, including proposals
for recycling services. The lowest bidder for garbage and refuse collection was
Waste Management, Inc. Their recycling proposal included to provide containers
for recyclables and the transportation of the recyclables to markets with the City
receiving all revenues from the sale of the recyclables. In return, the City
would have to provide a secured recycling area and the manpower to keep the
recycling area open. Their proposal was bid at no extra charge to the City.
Energy & Transportation Committee
December 19, 1985 �l
Page 3
Barry Stock explained that because Waste Management's proposal was significantly
more than the City is willing to undertake given the nature of the current
program and its participants (i.e. the City does not have a secured area in
which a recycling program could be conducted) , staff is in the process of
negotiating a contract with Waste Management which better meets the needs of
the program. He continued that pursuant to the contract, Waste Management will
provide up to two compaction box containers of approximately 35 cubic yards in
size and one 4 cubic yard container for non-recyclable materials collected on
recycling day. Waste Management will also be responsible for delivering the
paper to market while the City will receive all proceeds from the sale of the
recyclables. The City would in turn pass the proceeds from the sale of the paper
on to the Boy Scouts.
Mr. Stock pointed out that when the contract comes up again in two years, the
Commission may want to consider the more detailed proposal set forth by Waste
Management.
Then Mr. Stock distributed the Recycling Report for the month of November to the
Commissioners. Discussion followed on recycling day pick-up problems, the final
results of the survey for the Shakopee Community Recycling and Abatement Program,
and various marketing projects Barry Stock is working on for the recycling program.
Next Mr. Stock distributed the Dial-A-Ride Report for the month of November and
verbally presented the Van Pool Report for the month of November. Discussion
followed on the Dial-A-Ride program problems with Mr. Stock explaining what is
being done to correct the problems. He also discussed marketing projects being
done for the Dial-A-Ride and Van Pool programs.
The Commissioners thanked Mr. Stock for organizing the Christmas party which was
held prior to the meeting for participants in the Dial-A-Ride and Van Pool pro-
grams.
Schwingler/Sorenson moved to adjourn the meeting at 8:42 p.m. Motion carried
unanimously. The next meeting will be held on January 16, 1986, at 7:30 p.m.
Barry Stock Judy Hughes
Administrative Intern Recording Secretary
Transit/Recycling Coordinator
TENTATIVE AGENDA
Energy and Transportation Committee
Shakopee, Minnesota
January 23 , 1986
Chrm. Dunwell presiding:
1. Roll Call at 7: 30 P.M.
2 . Approval of Minutes - December 19 , 1985
3 . ACTION ITEMS:
A. Dial-a-Ride Bid Specifications
B. Van Pool Bid Specifications
C. Back-Up Driver Survey
4 . INFORMATIONAL ITEMS:
A. Transit Feasibility Study Letter
B. Dial-A-Ride Monthly Report - December
C. Van Pool Monthly Report - December
S . Other Business
A. Next Meeting - February 20 , 1986
B.
6 . Adjournment
Barry A. Stock
Admin. Intern
CITY OF SHAKOPEE
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SMaVooee. Mn 55379
�-�TY (DF ��i�� `" �~~
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City of Smakooee BILLINS DATE 10-29-E5
129 East Ist Avenue
Snakooee, Mn 55379 5 U M M A R Y
Account Number Client Name Da1ance
HE Line
SHA11373002-1 City of Shakomee $S45. 50
General
5HA11373175-1 City of Shaxooee
Sumer 8 Motel Bonos
SHA11373176-1 City of Shahooee 01. 150. 25
Richard' s Pub Susoension
SHA11373181-1 City of Shakooee $112. 021
Bratzler Suit
SHA1373157A-1 City of Snakooee $140. 50
Racetrack Tax Increment-Condemnatio
SHA51373118-1 City of Shakooee $241. 25
Wangerin (Bill to K Mart TID)
SHA51373153-1 City of Shakooee 1376. 75
Hardrives Suit
SHA81373011-1 City of Snakooee $1, 995. 25
Prosecutions
TOTAL $5~ 147. 75
**ESTATE PLANNING Video Taoe**
Available For Your Use
CALL TO REQUEST-445-5080
KRASS & MONROE CHARTERED
327 South Marstnall Road
Shakopee, MN 55379
City of Shakopee BILLING DATE 12-16-85
129 East 1st Avenue
Shakopee, Mn 55379 S U M M A R Y
Account Number Client Name
RE Line Balance
SHAII373002-1 City of Shakopee $872. 50
General
SHAII373114-1 City of Shakopee $14. 00
161 Ice Arena
SHA11373157-.1 City of Shakopee-Dev $33. 75
/Gl/ Racetrack Tax Increment District
SHAII373172-1 City of Shakopee $98. 00
I.5�3/0• 171-/9 Housing Alliance Protect
SHA11373175-1 City of Shakopee X0. 00
Super 8 Motel Bonds
SHA11373176-1 City of Shakopee $38. 00
AV Richard' s Pub Suspension
SHA11373177-1 City of Shakopee $123. 50
/6 / Mining CUP
SHAII373181-1 City of Shakopee $0. 00
Brat-zler Suit
SHAII373164-1 City of Shakopee $221. 50
/ 0 condemn. for road to P. H. addtn.
SHA11373185-1 City of Shakopee X56. 00
l( ' Alltech Engineering Corp.
SHRI1373166-1 City 'of Shakopee $168. 00
4-/ Silverhawk Assessment Appeal
SHA1373157A-1 City of Shakopee *616. 25
�7 � -,;;. . :/ Racetrack Tax Increment-Condemnativ
SHA51373118-1 City of Shakooee &-q74 C�P)
l
City of Shakopee PAGE
BILLING DATE I2-16-85
129 East 1st Avenue
Shakopee, Mn 55379 S U M M A R Y
Account Number Client Name Balance
RE Line
SHA51373144-1 City of Shakopee $213. 25
5� - 4`3/0. Soy=,q/ Chard
SHA51373153-1 City of Shakopee $273. 00
16/ Hardrives Suit
SHAB1373011-1 City of Shakopee $2, 679. 50
Prosecutions
TOTAL $6, 301. 75
Utt.2_ �U �yv,•, v- raA-mS 4F t,c,-
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15
CITY OF SHAKOPEE j _ e
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612) 445-3650 f
fit
January 14 , 1986
Clark Arneson
Economic Development Director
City of Chaska
205 E. Fourth Street
Chaska, MN 55318
Dear Mr. Arneson:
On January 7 , 1986 the Shakopee City Council reviewed the
report and recommendations for transit improvements in the Chaska,
Chanhassen, Eden Prairie and Shakopee sub-region as submitted
by Bennett, Ringrose, Wolsfeld, Jarvis , Gardner, Inc. (BRW) .
On behalf of the Shakopee City Council I would like to inform
you that Shakopee is interested in continuing our involvement
with Chaska, Chanhassen and Eden Prairie in developing a sub-regional
transit system for our communties. Shakopee is also interested
in interfacing with the Chaska, Chanhassen, Eden Prairie system
wherever and whenever it is cost-effective for us to do so.
Transfer reciprocity agreements are also supported by the City
of Shakopee. Shakopee would however, like to maintain its '
own identity in this system as well as operating control in
our community. Additionally, Shakopee will on an annual basis
review the possible change in the present name of our system
to coincide with that of the new sub-regional system.
As you know, Shakopee opted-out of the Metropolitan Transit
Commission (MTC) system in September of 1984 . Since that time
we have been operating our own transit system and are quite
pleased with our ridership levels and the cost-effectiveness
of our program. Local residents are also pleased with service
levels and the fact that their tax dollars are working in our
community for our residents.
This is quite a change from the situation two years ago.
In fact, the same inconsistencies with the MTC tax levy and
levels of service that Chaska, Chanhassen and Eden Prairie are
now questioning, are the same factors that prompted Shakopee
to pursue and achieve opt-out designation. Recognizing obvious
disparities that still exist in the Metropolitan Transit Service
Demonstration Project legislation (opt-out) , you can rest assured
that Shakopee will provide its support in any attempt that you
may pursue in resolving these inequities.
The Heart of Progress Valley
Because of our limited role in the actual service plan
being developed in Chaska, Chanhassen and Eden Prairie; we would
recommend that any involvement of our community be in an ex-officio
capacity. We further believe that the experience we have garnered
in our opt-out process will be useful in developing a system
that will help achieve the transit goals of your community and
the sub-region.
Sincerely,
Barr A. Stock
Administrative Aide
cc: Craig Dawson, Assistant to the City Manager, Eden Prairie
Barbara Dacy, City Planner, Chanhassen
BAS: trw
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 7, 1986
Mayor Reinke called the meeting to order at 7:86 P.M. with Cncl.Leroux, Colligan,
Vierling, Wampach and Lebens present. Also present were John K. Anderson, City Admr. ;
Judith S. Cox, City Clerk; Jeanne Andre, Community Development Director; Ken Ashfeld,
City Engineer; Tom Brownell, Chief of Police; and Julius A. Coller, II, City Attorney.
The City Attorney administered the Oath of Office to Mayor Reinke and Councilwomen
Gloria Vierling and Dolores Lebens.
Wampach/Vierling moved to recess for the Housing and Redevelopment Authority meeting.
Motion carried unanimously.
Wampach/Vierling moved to reconvene at 7:09 P.M. Motion carried unanimously.
The City Administrator introduced Mr. Pat Ploumen, an intern from Gustavus Adolphus,
who will be working for the city 40 hours a week during January.
Colligan/Lebens moved to approve the minutes of December 3rd, 10th, and 17th, 1985.
Motion carried unanimously.
Colligan/Leroux moved to approve the minutes of December 18, 1986. Motion carried
with Cncl.Vierling and Leroux abstaining.
Lebens/Vierling moved to approve the minutes of December 23, 1985. Motion carried
with Cncl.Leroux and Mayor Reinke abstaining.
Mr. Richard Mertz introduced Mr. Brandt Richardson, Deputy County Administrator and
Mr. Bud Halverson. Mr. Richardson explained the Dep't. of Corrections required Scott
County to conduct a needs assessment for the cost of additional county jail facilities.
The first phase of the needs assessment has been completed and it has concluded that
the need for additional jail space is urgent and substantial. Two issues are being
raised at this time: 1) the possibility of a joint city-county public safety building
and 2) the location of the building. Considerable discussion followed with the Council
in general agreement that they are open to learn what ')enefit to the City a joint
facility would be and that a new facility be built to the north of the courthouse
preferably, or to the east or south, but not to the west which would decrease existing
parking. Mr. Richardson will meet with the City Administrator and together they will
put together some cost estimates for a joint public safety building and what benefits
a joint facility would be to the City of Shakopee. .
Colligan/Wampach moved to receive and place on to e file the letter from Robert F.
Vierling dated December 9, 1985 regarding the status of the city attorney. Motion carried
unanimously.
Discussion ensued on the letter from Robert F. Vierling regarding the alley improvement
in Block 50.
Wampach/Vierling moved that the City Engineer inspect the alley improvement in Block 50
in the Spring and bring it back to the Council for discussion and a meeting with Mr.
Vierling to solve the situation. Motion carried unanimously.
Leroux/Vierling moved to open the public hearing on the 1986 Small Cities Development
Grant proposal. Motion carried unanimously.
Shakopee City Council
January 7, 1986
Page -2-
The Community Development Director explained that the purpose of the public hearing,
under law, is to solicit comments from the public regarding a possible small cities
development grant and application that might be submitted by the City. Some options
Council has discussed before are the rehabilitation of the Merchants Hotel and possible
grants to downtown businesses to help provide jobs to low and moderate income people.
She also explained that the statutory requirements for the grant activities would be
to serve low and moderate income people, to eliminate slums and blight and to alleviate
severe or urgent community health needs. The Community Development Director reported
that the results of a community survey through Shakopee Public Utilities bills indicated
a strong response in favor of doing downtown type redevelopment efforts.
The Community Development Director reported on the current status of negotiations
between Scott County Economic Council and the owner of the Merchants Hotel. She
explained that although the owner of the property may be willing to enter into a purchase
agreement to sell the property, the city should still include in any grant application
a resolution indicating willingness to condemn the property, if necessary, because under
grant regulations the purchase price must be set by an appraisal or a condemnation
judgement. She noted that the fee owner is familiar with condemnation procedures and
seems to believe a fair price can be established through that process if necessary.
Mayor Reinke asked if any councilpersons had questions and if there were any questions
and comments from members of the audience. There was no response.
Colligan/Vierling moved to close the public hearing. Motion carried unanimously.
Leroux/Vierling moved to authorize the City Administrator to request reimbursement in
the amount of $1,847 from the Metropolitan Council for recycling expenses incurred in
addition to Shakopee's available grant funds (approximately $915) and for approximately
$932 to be dedicated to the three recycling groups for services rendered in 1985.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Wampach moved to table the transit feasibility study for the communities of
Chaska, Chanhassen, Eden Prairie and Shakopee. Motion carried unanimously.
Mr. Allen Acke^berg, and Mr. Sandy Ackerberg explained to Council their proposal to
construct high quality market rate apartments on property located South of the Junior
High and East of Marschall Road. They explained that Ackerberg Companies, Inc. would
build, own and operate the apartments. Their property would have to be rezoned from
B-1 to R-2. They would also like to acquire the Ken Theis property, immediately to
the north of their property, and are asking for tax increment financing help from the
City because of the high cost of the parcel, which has already been developed. Combining
the two parcels and rezoning them to R-2 would createa buffer between the residential
property to the north and the commercial property to the south. Discussion followed.
Council supported the 108 unit complex on the Ackerberg property and suggested that the
Planning Commission be approached for a rezoning. Council concensus was not to support the
acquisition of the Ken Theis property using tax increment financing, because of the high cost.
Wampach/Vierling moved to take off the table the transit feasibility study for the
communities of Chaska, Chanhassen, Eden Prairie and Shakopee. Motion carried unanimously.
Wampach/Lebens directed .the appropriate city officials to contact the cities of Eden
Prairie, Chaska and Chanhassen indicating the City of Shakopee's interest in continued
involvement with them in developing a subregional transit system for the four cities;
and, that Shakopee will expand its dial-a-ride to provide a transit interconnect with
Eden Prairie Center when financially feasible, scale down the size of our present
dial-a-ride vehicles and to annually review the possible change in the present name
of the Shakopee Area Transit system to coincide with that of the new subregional system.
Motion carried unanimously.
Shakopee City Council
January 7, 1986 6
Page -3-
Leroux/Colligan moved to authorize Huber Park Landscape Architectural Services as
outlined in the October 23, 1985, proposal from Westwood Planning and Engineering at
a cost not to exceed $2,000 to be part of the grant project expenses.
Roll Call: Ayes; Cncl.Wampach, Vierling, Leroux, Colligan and Mayor Reinke
Noes; Cncl.Lebens Motion carried
Leroux/Vierling moved to direct the appropriate city officials to keep the second floor
of City Hall vacant after the Job Service moves out February 1st until a final report
is received on staffing needs from the consultant. Motion carried unanimously.
Colligan/Leroux authorized the continued use of parttime temporary clerical assistance
as needed until the Ernst and Whinney Service Mix and Staff Analysis has been accepted
and acted upon by Council.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Colligan/Vierling moved to amend the Community Development 1986 budget to provide an
additional $700 from contingency for professional services.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Vierling moved to award the 1986 city towing contract to Koehnen's Standard,
804 East 1st Avenue, Shakopee.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Lebens moved to authorize the payment of (est. $8,625.44) storm sewer costs and
one-half the cost of Taylor Street improvement out of the Capital Imrpovement Fund and
the remaining cost (est. $3,345.44) to be paid out of the escrow account, with the
actual accounts to be based on final costs upon completion of the project in the spring
of 1986; and that the city attorney file a recordable instrument with the County Recorder
against property to South of Mn. Valley 5th Add 'n. noting a future system charge.
Motion carried unanimously.
Colligan/Vierling authorized the appropriate city officials to enter into an agreement
with Orr-Schelen-Mayeron (OSM) for the Holmes Street Basin Storm Water Basin 86-1, for
an amount not to exeeed $49,750.00.
Roll Call: Ayes; Cncl.Wampach, Vierling, Leroux, Colligan and Mayer Reinke
Noes; Cncl.Lebens Motion carried
Leroux/Colligan moved to direct the City Engineer to pursue the extension of the
V.I.P. Sanitary Sewer Interceptor to the West side of CR-17 in conjunction with Scott
r County's 1986 roadway improvements to CSAH 17.
Roll Call: Ayes; Cncl.Wampach, Lebens, Leroux, Colligan and Mayor Reinke
Noes; None
Abstain; Cncl.Vierling Motion carried
Colligan/Leroux moved to authorize payment of Semi-Final Estimate No. 5 for CR-83
Widening 84-9, in the amount of $9,196.07, to C.S. McCrossan Construction, Inc. , P.O.
Box 247, Osseo, Mn. 55369.
Roll Call: Ayes; Cncl.Wampach, Vierling, Leroux,._ Colligan, Mayor Reinke
Noes; Cncl.Lebens Motion carried
Wampach/Leroux moved to authorize the appropriate city officials to ent.,�r into an agree-
-ment with Scott-County for the joint 50%/50% funding of traffic signals at the inter-
section of Marschall Road and 4th Avenue.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Shakopee City Council
January 7, 1986
Page -4-
Wampach/Leroux moved to direct the City Engineer to pursue utilizing Municipal State
Aid Funds for the City's share of the project cost for installing traffic signals at
the intersection of Marschall Road and 4th Avenue.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Vierling offered 'resolution No. 2500, A Resolution Ordering the Preparation of A
Report on An Improvement to 4th Avenue from Fillmore Street to Scott Street Within
the City of Shakopee, Minnesota, and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Colligan moved to direct the City Engineer to pursue Federal Aid Urban funding
for the City cost on FAU 5063. Motion carried unanimously.
Wampach/Leroux moved to authorize city officials to execute a contract with Process
Dynamics for an employee assistance program for 1986 and deposit a retainer in the
amount of $868.86 with Process Dynamics.
Roll Call: Ayes; Cncl.Wampach, Vierling, Leroux, and Mayor Reinke
Noes; Cncl.Lebens and Colligan Motion carried
Colligan/Lebens moved to pay the bills in the amount of $239,060.85.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Vierling authorized the city clerk to issue cigarette licenses for 1986.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Vierling moved to designate the Shakopee Valley News as the official newspaper
for the City of Shakopee for the year 1986. Motion carried unanimously.
Leroux/Vierling moved to authorize proper City officials to execute a postage meter
rental agreement with International Mailing Systems, at the monthly rate of $26.00.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Vierling moved to authorize the proper City officials to enter into an agreement
with Jack Brambilla and also with Bergstad Properties for a Municipal Parking Lot Permit
for 1986 for the Black Arrow Parking Lot. Motion carried with Cncl.Colligan opposed.
Colligan/Vierling moved to nominate Dave Czaja and Dave Pomerenke to the Planning
Commission. Motion carried unanimously.
Vierling/Leroux moved to nominate Jane Dubois and Al Furrie to the Industrial Commercial
Commission. Motion carried unanimously.
Wampach/Colligan moved to nominate John Roepke to the Police Civil Service Commission.
Motion carried unanimously.
Leroux/Vierling moved to nominate Jim Cook and Barry Kirchmeier to the Shakopee Public
Utilities Commission. Motion carried unanimously.
Vierling/Leroux moved to nominate Todd Schwartz and Carol Schmidt to the Energy and
Transportation Commission. Motion carried unanimously.
Leroux/Vierling moved that Jerry Wampach serve as Vice-Mayor for 1986. Motion carried
with Cncl.Wampach opposed.
Shakopee City Council /
January 7, 1986
Page -5-
Vierling/Lebens moved that Mr. Colligan serve as Council representative on the
Shakopee Community Services Board. Motion carried unanimously.
Colligan/Vierling moved that Mr. Wampach serve as Council liaison to the Shakopee
Public Utilities Commission. Motion carried unanimously.
Colligan/Vierling moved that Mrs. Lebens serve as Council liaison to the Planning
Commission, for the first six months. Motion carrried unanimously.
Colligan/Wampach moved that Mrs.Vierling and Mr. Leroux serve as the purchasing
committee. Motion carried unanimously.
Vierling/Leroux moved that Mr. Wampach serve as Council liaison to the Ad Hoc Downtown
Committee. Motion carried unanimously.
Leroux/Lebens moved that the Shakopee City Council is in favor of the Proposed Amend-
ments to the Association of Metropolitan Municipalities By-Laws as mailed December 3,
1985. Motion carried unanimously. (CC DOC #106)
Colligan/Veriling moved that the Shakopee City Council is in favor of the proposed
1985-1986 Legislative Proposals as mailed for consideration by the association membership
on January 9, 1986. Motion carried unanimously. (CC DOC #106)
Leroux/Vierling moved to accept the same Council Meeting Procedures for 1986 as were
accepted for 1985, but that they be enforced. Motion carried unanimously. (CC DOC #107)
Leroux/Vierling moved to reconsider Res. No. 2492, Adopting the 1986 Pay Plan. Motion
carried unanimously.
Leroux/Wampach offered amended Res. No. 2492, including the corrected technical and
clerical pay plan.
Roll Call: Ayes; Cncl.Wampach, Vierling, Leroux, Colligan and Mayor Reinke
Noes; Cncl.Lebens Motion carried
Leroux/Wampach moved to reconsider Res. No. 2479, Setting Fees for City Licenses,
Permits, Services and Documents. Motion carried unanimously.
Leroux/Colligan offered amended Res. No. 2479, including establishing the storm water
drainage utility rate at $10.32 per quarter per residential equivalent factor per acre.
Roll Call: Ayes; Cncl.Wampach, Vierling, Leroux, Colligan and Mayor Reinke
Noes; Cncl.Lebens Motion carried
Leroux/Vierling offered Resolution No. 2504, A Resolution Designating Official
Depositories of City funds for 1986, and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Vierling offered Resolution No. 2501, A Resolution Amending the Personnel Policy
Adopted by Resolution No. 1571 (eliminating the current floating holiday and replacing
it with a holiday on Martin Luther King Jr. 's birthday) , and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Shakopee City Council
January 7, 1986
Page -6-
Leroux/Vierling offered Resolution No. 2497, Designating Director and Alternate to
Suburban Rate Authority, and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Leroux/Vierling offered Resolution No. 2503, A Resolution Initiating the Partial
Vacation of Easements Within the Plat of Halo 2nd Addition, and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Colligan/Vierling offered Resolution No. 2502, A Resolution Adopting the Special Benefit
Storm Water Drainage Utility for Holmes Street Basin Lateral Project 1986-1, and
moved its adoption.
Roll Call: Ayes; Cncl.Wampach Vierling. Leroux, Colligan and Mayor Reinke
Noes; Cncl.Lebens Motion carried
Leroux/Vierling offered Resolution No. 2505, A Resolution Determining the Necessity
for and Authorizing the Acquisition of Certain Property by Proceeding in Eminent Domain
for Purposes of Construction a Roadway, and moved its adoption. (Valley Park Drive
North of Hwy 101) Motion carried with Cncl.Lebens and Wampach opposed.
Colligan/Leroux moved to adjourn to Tuesday, January 21, 1986 at 7:00 P.M. Motion
carried unanimously. Meeting adjourned at 10:54 P.M.
Judith S. Cox
City Clerk
Recording Secretary
TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA JANUARY 21, 1986
Mayor Reinke presiding
1] Roll Call at 7:00 P.M.
21 Reading by Mayor Reinke of City's Non-Discrimination Policy
31 Liaison Reports from Councilmembers
41 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
51 Approval of Consent Business - (All items listed with an asterick are considered
to be routine by the City Council a]d will be enacted by one motion. There will
be no separate discussion of these items unless a Councilmember sd requests, in
which event the item will be removed from the consent agenda and considered in its
normal sequence on the agenda. )
#6] Approval of Minutes of January 7, 1986
7] Communications:
a] Presentation of Rotary Citizen of the Month Award to Mayor Eldon Reinke
b] James LeTourneau re: liability insurance for taxicab license
c] Donald Slater, League of Mn. Cities re: Ass'n. of Mn. Counties Position on
Tax Increment Finance
d] Stan Peskar, League of Mn. Cities re: Municipal Amicus Program
e] Presentation by Chuck Kartak on the Scott/Hennepin Regional Parks and Trails
Program - 30 min.
f] Richard Kinzel, Valleyfair re: projects concerning Valleyfair discussed by Council
81 Public Hearings: None
9] Boards and Commissions:
Planning Commission:
a] Zoning Violation at 8700 East Hwy 101 - Pauls Furniture
b] Zoning Ordinance Amendment re: Conditional Uses in the I-1 District - Ord. 186
c] Final Plat of Notermann's 2nd Addition, lying btwn 4th and 5th Avenues extended and
West of Adams Street - Res. No. 2512
d] Preliminary & Final Plat of L.P.V. 1st Addition, located within the NE corner of
the intersection of CR-89 and 13th Avenue East - Res. No. 2513
101 Reports from Staff: [Council will take a 15 minute break around 9:00 P.M. 1
a] Cable Franchise Modifications
b] Agreement with Ashland Chemical Company
c] Approval of Taxicab License for Yellow Taxicab Service Corp. - tabled 12/17/85
d] 1986 Small Cities Development Grant
e] Computer System Purchases
#f] Appointments to Boards and Commissions
#g] Interfund Transfers
#h] Surplus Property
#i] Used Vehicle Purchase
j] Approve Bills in Amount of $1,193,133.58
TENTATIVE AGENDA
January 21, 1986
Page -2-
10] Reports from Staff continued:
k] Street Lighting in Horizon Heights
1] Annual Goals and Objectives Worksessi.on January 28, 1986
m] Intersection Lighting for Shenandoah Drive/TH-101 and CR-83/TH-101
n] Federal Aid Urban (FAU) and Municipal State Aid System (MSAS)
Improvement Project for 1986-87
11] Resolutions and Ordinances:
a] Res. No. 2510, Accepting Work on CR-83 Widening - 1984-9
b] Res. No. 2511, Ordering Preparation of a Report on Improvement to Valley
Park Drive Extended North of TH-101 Approximately 350 Feet
*c] Res. No. 2506, Designating Executive Committee and Overall Committee Member
and Alternate Member to Scott County Transportation Coalition
*d] Res. No. 2507 , Reaffirming Approval of Joint Powers Agreement Establishing
A Watershed Commission for the Shakopee Basin Watershed
e] Res. No. 2508, Amending Personnel Policy by Adding An Employee Tuition Policy
and a Sexual Harrassment Policy
f] Ord. No. 187, Amending City Code Regarding Use of ATV's on Public R-O-W
g] Ord. No. 184, Moratorium Ordinance
*h] Res. No. 2509, Establishing A Pay and Benefit Agreement for Police Sergeants
for 1986
121 Other Business:
a] Building Equipment Maintenance Contract
c] U U
d]
13] Five Minute Recess
141 Convene in Executive Session:
a] Discuss Police Labor Negotiations
15] Reconvene as City Council
161 Adjourn
John K. Anderson
City Administrator
NOTE: Council will meet on Tuesday. January 28, 1986 at 7:30 P.M. in the Health
Education Room at St. Francis Regional Medical Center for an Annual Worksession
with Department Heads.
CAB SERVICE 379-7171 ADMINISTRATIVE OFFICES 379-4700
�aY-Yore
.
ti f
MUM
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6 I '
MINNEAPOLIS AND SUBURBAN YELLOW CPRS-rt, y- ,
Yellow Taxi Service Corporation
OFFICE 127 1st. AVE. N.E., MINNEAPOLIS, MINNESOTA 55413
January 2, 1986
City of Shakopee
City Manager
129 1st Ave E
Shakopee, Mn. 55379
Dear Sir:
We are writing this letter to request a change in your procedure regarding
Insurance requirements. We at Yellow Taxi have operated our system with
our insurance policys running from April 28th of each year through April
28 of the following year. When we applied for our license for 1985 we
were accepted by your city to operate. on December 13, 1985 Yellow Taxi
applied for a renewal of its license and was told we would be required to
change our insurance procedures. We have 80 Suburban cabs that would all
have to change their system. Yellow Taxi is licensed in 21 suburban areas
in the metro area. In all these suburbs our insurance policy has been
accepted Yellow Taxi also puts each city as a named insured which means
your city would be contacted if any change were to be made. I request a
reply on this as soon as possible.
Thank You,
lt�r►-wo .G
James Le Tourneau,
Vice President
JL/jd
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk (7�
RE: Liability Insurance for Taxicab Licensees
DATE: January 14 , 1986
Introduction
Shakopee City Code Sec. 6 . 10 requires that before any licenses
shall be issued, any liability insurance required shall cover
at least the license term. Yellow Taxi Service Corp. is
applying for renewal of their taxicab license for 1986 , and
is requesting that the City change its requirement that the
certificate of insurance on file cover the license period.
Background
When Yellow Taxi Service Corp. obtained their first license
in July, 1985 , they placed a certificate of insurance on file
for April 185 to April 186 , and this was not an issue. Shakopee ' s
license period is calendar year.
As indicated in their letter dated January 2, 1986 , Yellow Taxi
Service Corp. is licensed in a number of other suburban areas.
After making four calls to other municipalities, I learned
that everyone does not license on a calendar year basis. All
four of the municipalities contacted do not require that the
insurance coverage coincide with the licensing period.
In past years, Shakopee has licensed only local businesses
and there has been no problem with the insurance covering the
license period.
Alternatives
1 . Require insurance to cover license period. This will insure
insurance coverage during the license period, with no chance
of error in monitoring expiration dates. It will also
require all applicants to change their insurance policies,
if they aren't calendar year.
2 . Amend city code to not require insurance to cover license
period, but only that a certificate of insurance be on
file at all times. This would require monitoring expiration
dates, and would be consistant with other municipal practices .
Note that any amendment to Section 6 , Business Licenses, would
not impact requirements in Section 5 , Liquor and Beer. Also,
insurance is not required for other licenses required in Section
5, ie, cigarette, pool table and peddlers.
Recommendation
Alternative No. 2.
Action Recommended
Direct staff to prepare an ordinance amending the city code
eliminating the requirement that liability insurance for
taxicab licenses coincide with the licensing period.
JSC/jms
CLeague ofdrvin Minndsotds Housi o
Minnesota �itieS Community��
Tax Increment Financing
Project
January 14, 1986
TO: Clerks, Managers, and Administrators
FROM: Donald A. Slater, Executive Director!' 1.
RE: Association of Minnesota Counties Position on Tax Increment Finance
The 1986 legislative session will begin in less than three weeks. Among the
issues to be debated in St. Paul will be the budget deficit, the farm crisis,
insurance costs, and the role of local government in economic development. As
you are aware, the economic development issue will encompass such topics as the
mega mall, fiscal disparities, and tax increment financing (TIF) .
To assist the Legislature in discussing TIF the Legislative Auditor and the
League/NAHRO Task Force studies will be available. In addition to the studies
several organizations such as the Citizens' League and Association of Minnesota
Counties (AMC) have or will adopt legislative policy regarding TIF.
The Citizens' League is suggesting a phasing out of TIF with it being replaced
by a development fund supported by excess increments and tax levies. The AMC
will be holding its mid-Winter meeting the week of January 26 and will debate a
policy that would permit COUNTIES TO HAVE A DIRECT VOICE IN THE APPROVAL OR
DENIAL OF NEW OR EXPANDED DISTRICTS.
While the AMC position does not define the approval or denial process, its
position must be opposed by all cities. Economic development is a municipal
function. Counties do not have the expertise to review TIF proposals. The
imposition of county and possibly school district approval would seriously
impede development and hinder our state's business climate.
I urge you to contact your county commissioner and request that he or she oppose
the policy which is entitled GC4-Tax Increment Financing (TIF) . A copy of the
proposed policy is attached for your review.
It is our understanding that the policy is being advocated by the metropolitan
area counties of Hennepin and Ramsey. We are also aware from the TIF survey
that many counties have supported TIF and have not demanded review and approval.
Thank you for your cooperation.
-OVER-
G.G. 4 - TAX INCREMENT FINANCING (TIF)
MINNESOTA COUNTIES SUPPORT REVISION TO THE TAX INCREMENT FINAN-
CING LEGISLATION BY THE MINNESOTA LEGISLATURE WHICH ADDRESSES THE
FOLLOWING POINTS:
* An approval or denial process that recognizes the interests of
each major taxing district.
* Limitation of both physical areas subject to tax increment and
the amount of assessed value that can be captured within a taxing
jurisdiction.
* The original assessed value of the district should not be
alterable.
* Tax increment financing should not be used to fund improve-
ments traditionally paid through special assessment or i-ronc other
dedicated revenues.
* Administrative expenses should include costs incurred by the
county for all of its costs associated with TIF district estab-
lishment and maintenance of records .
* Timelines and utilization of TIF funds should be tightened to
increase accountability.
* TIF projects should not be exempted from the fiscal dis-
parities pool in the metropolitan area.
* Service agreements between the project and the city ought to
be restricted if they are used to subsidize or replace tax
resources lost to the tax increment.
Discussion:
Counties in Minnesota are concerned that tax increment financing
in many instances is being used beyond its intended purposes and
will ultimately jeopardize the availability of TIF for legitimate
public purposes. Although the authority to create a TIF district
rests with the local government establishing it, the impact is
felt by all taxing districts effected by the gain or loss of
market values. It has become increasingly difficult for all of
the impacted citizens to understand or even have basic knowledge
of the costs relative to the short term or long term goals.
Necessity testing or "but for" analysis has become a meaningless
part of the decision making process in many instances.
Counties have a vested interest in the impact of a TIF district,
both fiscally and administratively. It now is fair and reason-
able that counties have a direct voice in the approval or denial
of new or expanded districts.
LI-
ilia
LLJ
league of minnesota cities
Survey Mailer
DATE: January 14, 1986
TO: City Managers, Administrators, Clerks and Attorneys
(for action by the City Council)
FROM: Stan Peskar, General Counsel
SUBJECT: Municipal Amicus Program
The establishment of a Minnesota Court of Appeals has greatly increased the
number of decisions from Minnesota courts that establish state wide precedent.
The rapidity with which the intermediate court of appeals hears and decides cases,
and the number of cases appealed, has made it impossible for the two to four
friend of the court briefs which the League of Minnesota Cities is currently
capable of filing each year to have any systematic influence on the development of
judgemade law impacting Minnesota cities.
Most cities regard the amicus work of the League to be useful and necessary.
See the attached letter from Mounds View. The problem is the lack of staff.
resources to do anything but a hit and miss job of filing in all the cases that
need our help.
In the past six months the League has been asked to file briefs in the
following cases.
1. City of Mounds View v. Johnson to court of appeals
Issue: Is the district court judge the real legislative decision maker?
The district court ordered a rezoning of a parcel zoned residential to
commercial since it was in contravention of a comprehensive plan based on property
adjacent to the parcel. Property along one side and across the street was
zoned commercial and the council failed to down zone this neighboring property
when the issue was considered.
2. City of Barnum v. Carlton County to court of appeals
Issue: Does a city have power to site a necessary city facility at a state
approved location if a county objects based on county zoning?
The district court decision denied the City of Barnum a conditional use
permit for the construction of a stabilization pond system on a site that had PCA
approval and for which grant funds had been allocated.
-OVER-
T 83 university avenue east, st. paul, minnesota 551 01 [81 2) 227-5800
3. City of. Duluth v. Howard F. Young to Supreme Court
Issues:
1) Must public employers afford a veteran employee an opportunity for a
veteran's preference hearing when the position is abolished, in other words, is a
veteran always the last employee to be laid off?
2) Is a veteran's preference panel the proper body to review the good faith
of the city in abolishing a position for economic reasons?
3) Is a knowing delay of 2 years in filing a request for a veteran's hearing
a waiver of that right?
The Court of Appeals decided that a veteran on a request made two years after
the lay off must be afforded a veteran's preference hearing to determine the
validity of abolishing a position and must be paid during the interim.
4. Oswalt v County of Ramsey and City of New Brighton to Supreme Court
Issue: Are cities estopped by equivocal statements of a city employee when
another employee told the claimant he could request and possibly obtain relief by
applications for a variance?
A new Brighton resident purchased a house in the city in 1975. In 1978 the
city passed a floodplain management ordinance placing the house in a floodway.
The city allowed the house to stay as a non-conforming use. In 1980 the lot and
house began to collapse. Because of serious and continuing damage, the city
condemned the house. The condemnation order required either the removal or the
repair of the house in compliance with the flood plain ordinance.
The resident alleged that the condemnation caused him to suffer symptoms of
emotional stress. After foreclosure, he sued both New Brighton and Ramsey County
under several theories including inverse condemnation.
The Minnesota Court of Appeals found that the city's actions constituted a
taking, even though the city building inspector's supervisor informed the owner
that he could apply for a variance and the owner did not apply for one. The
building inspector's order to make repairs to comply with the floodplain ordinance
or to reduce the size the building was held to be an act of ending a
non-conforming use. The city has an ordinance providing for termination of a
non-conforming use without compensation at the end of its useful life. The court
held that the city did not use the established procedure to determine useful life
for the house which resulted in a taking.
5. Itasca County v. Olson to Supreme Court
Issue: Who are managerial or supervisory employees and for which kinds of
personnel decisions does the open meeting statute override the Data Privacy Act.
Itasca County began a job performance evaluation of the Hospital
administrator at an open meeting of the hospital board. At the administrator's
request that the board close the meeting to the public because the discussion
would involve information classified as private personnel data under the Data
Practices Act. The county then sought a declaratory judgment to determine the
parties' rights and responsibilities. The trial court ruled that the Data
Practices Act creates an exception to the Open Meeting Law which is subject to
-2-
court review. The Minnesota Court of Appeals reversed , assuming without
investigation or analysis that any employee evaluation carried on by a local
governing body is only for supervisory employees. It also decided that super-
visory employees have no justifiable expectation of privacy in their evaluations.
Now cities do not know which employees are entitled to Data Privacy Act
protections.
7. Andrade v. Ellefson to Supreme Court
Issue: Can a local government be liable in tort for issuing or renewing a
license?
The Court of Appeals overturned a trial court decision that granted a
pre-trial dismissal to Anoka County from a suit that alleged that the county
improperly renewed a day care license. Previous decisions seem to hold that a
licensing authority acts to protect the public in general and no specific duty is
owed to individuals.
Because of the lack of time and personnel, the League could only do briefs in
1 and 3 above.
To try to shape this vital area of development of the law, the League, in
cooperation with the Minnesota Association of City Attorneys proposes expansion of
the CLEAR staffing capabilities so the League could participate in 10 to 25 cases
per year. The program would require the addition of a full or part-time attorney
to the League staff. In addition to preparing briefs this person would track
cases through the lower courts and arrange for selection of important cases for
League participation.
The city attorney's association proposed a governing panel of 10 acting
pursuant to criteria established by the Teague Board. The suggested panel would
consist of two League Board members, the four officers of the City Attorneys
Association, the League General Counsel and three additional city attorneys
selected by the seven designated panel members. With the assistance of staff, the
panel would:
1 . Systematically review Minnesota cases which will or may be appealed and
which will likely shape the law affecting all or a substantial number of
Minnesota cities.
2. Select from the cases reviewed, those which are deemed most worthy of
MAP intervention and encourage and assist appeals in those cases.
3. The briefs would be prepared by CLEAR staff or in some cases by member
city attorneys or their staff with assistance from CLEAR staff.
-OVER-
a
s
Support of these activities would require $30,000 to $50,000 annually,
depending on the number of cases taken and the responsibility assumed by 14AP upon
the appeal.
Would your city agree to an additional payment of 10% of your regular League
dues, 5% if the city attorney is already a member of CLEAR, with the proceeds
dedicated to this new city legal defense activity?*
-------------------------------------------------------------
Yes, our city would participate
No, our city would not participate
Date: City of
person communicating the
council decision
* before the council deliberates on and answers this question, you may want to ask
your city attorney his or her opinion. A copy of the League dues schedule is
attached. We need a response to this inquiry by February 28, 1986 so that
budgeting plans can be completed.
Return to: Stan Peskar, General Counsel, League of Minnesota Cities, 183
University Avenue East, St. Paul, MN 55101
SGP:ctd
. . —.. . . . . . . . . . . . . . Population: . . . �. . . . . . . . .__,
(1980 federal census)
LEAGUE OF MINNESOTA CITIES
Organized 1913
183 University Avenue East Saint Paul, Minnesota 55101
Dues Schedule
Effective during 1985-86
CITIES WITH POPULATION OF:
249 or less. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$164
250-4,999 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$56 plus 43.43c per capita
5,000-9,999. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$454 plus 35.48c per capita
10,000-19,999. . . . . . . . . . . . . . . . . . . . . . . . . . .$980 plus 30.32c per capita
20,000-49,999. . . . . . . . . . . . . . . . . . . . . . . . . $3,353 plus 18.35c per capita
50,000-299,999. . . . . . . . . . . . . . . . . . . . . . . . . $9,927 plus 5.20c per capita
300,000 and over . . . . . . . . . . . . . . . . . . . . . . $16,732 plus 2.93c per capita
(This schedule adopted June 13, 1985. Total rounded to nearest dollar.)
For membership dues in the League of Minnesota Cities for year
Beginning September 1, 1985
Annual dues for membership in the League of Minnesota Cities
(this includes subscriptions at $15 each to MINNESOTA CITIES)
Payment from Public Funds Authorized by Minn.Stats.,Sec.465.58
I declare under the penalties of law that the foregoing account is just and correct and that no part
of it has been paid.
Executive Director, League of Minnesota Cities
Dated: July 1, 1985
_ OVE'l�
1 of
O � Sfe
RAMSEY COUNTY,MINNESOTA
GATEWAY TO THE NORTH 2401 HIGHWAY 10
MOUNDS VIEW,MINN.55112
7843055
December 5, 1985
RECEIVED
Mrs. Susan Edel , President
League of Minnesota Cities JAIL 161986
183 University Avenue East
St. Paul , Minnesota 55101
Dear Mrs. Edel :
The City of Mounds View recently received the results of our
appeal of the decision of a Ramsey County District Court in
the case of the City of Mounds View versus Gregory A.
Johnson, dba Highway 10 Radiator. As you may recall , the
Board of the League of Minnesota Cities directed your legal
counsel to prepare an Amicus Curiae Brief on this case due
to your recognition of the fact that should the initial
decision stand , the integrity of comprehensive land use
plans and the ability of cities to reasonably determine
their land use and zoning , would be jeopardized.
We happily learned that the Court of Appeals has agreed with
the position of the City of Mounds View and the League of
Minnesota Cities and reversed the District Court' s decision.
This decision again places zoning and conditional use issues
back into the hands of the local policy making bodies by
reversing the District Court' s order forcing the City of
Mounds View to rezone and issue a Conditional Use Permit on
the aforementioned property.
On behalf of the City of Mounds View and the Mounds View
City Council , I wish to offer our heartfelt thanks to the
League of Minnesota Cities for your assistance in
successfully appealing this case. It is comforting to know
that at a time when more than moral support is needed , your
organization can be depended upon to support an individual
member when it will also benefit the interests of all member
cities.
Sincerely ,
CITY OF MOUNDS VIEW
Jerry Linke
Mayor
JL/mjs
Family Amusement PaRk
One Valleyfair Drive, Shakopee, MN 55379
(612) 445-7600
January 10, 1986
Mayor Eldon Reinke
City of Shakopee
129 1st Avenue East
Shakopee, MN 55379
Dear Mayor Reinke and City Council Members:
It has been brought to my attention that at the last city council
meeting projects concerning Valleyfair were discussed. Would it be
possible that in the future if a matter concerning us is on the agenda ,
we might be notified? I am sure other businesses in the community would
appreciate the same courtesy.
Thank you for your consideration in this matter.
Ver —trul ; yours,
r
ichard L. K1 zel
Vice President/General Manager
RLK:dw
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Zoning Violation at 8700 E. Hwy. 101 - Paul ' s Furniture
Outlet
DATE: January 17 , 1986
Introduction•
The operator of Paul ' s Furniture Outlet, Paul Walker, has
been violating the zoning ordinance since late November 1985
by conducting retail sales from an industrially zoned building
at 8700 E. Hwy 101. The structure is the former North Central
distributing Building which was rezoned from B-1 to I-1 last
April.
Background•
The Bankers Life Company, current owner of the building,
have entered into an agreement with a Ken Plunkett to purchase
the building from them. The closing is scheduled on or about
February 1, 1986 . In the meantime, Banker ' s Life has permitted
the proposed new owner to use the building, thus the leasing
of Paul ' s Furniture Outlet.
Staff met with both Plunkett and Walker on December 10 ,
1985 to explain the nature of the violation and to request them
to cease operation. They did not comply and were issued a tab
charge on 12-21-85 for violating Section 11. 32 , Subd. 2 of the
zoning ordinance. Walker appeared in court to plead not quilty
and continues to operate the business and advertise in metropolitan
newspapers.
The Planning Commission is irate about the blatant violation
of the ordinance and has requested staff to get the business
shut down. Plunkett had indicated to staff that he intends
to rent the building to an industrial user, however there is
no assurance that will occur.
Alternatives•
1. Direct the City Attorney to institute a suit to restrain
Paul Walker from operating Paul ' s Furniture Outlet at 8700
E. Hwy 101; a violation of Section 11. 32 , Subd. 2 of the
Shakopee City Code.
2 . Await the trail date to see what actions the court will
take. The trail won' t take place for at least six weeks
and the defendent could continue to request continuances
for several months.
3 . Issue a Tab charge everyday. This alternative is basically
paper work with no positive end result.
Action Requested:
Motion to adopt Alternative No. 1.
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac , City Planner
RE: Amendment to Section 11. 32 , Subd. 3J
DATE: January 13 , 1986
Introduction:
At their January 9 , 1986 meeting the Planning Commission
approved a motion to recommend to the City Council that Section
11. 32 , Subd. 3 , of the Zoning Ordinance be amended to allow
motel and tourist accomodatiors , automotive service stations ,
restaurants and supper clubs, drive-in establishments and open
sales or rental lots as conditional uses only if the property
abuts a State Highway.
Backaround:
The proposed ordinance amendment is a "housekeeping" action
to clarify the intent of the code. Staff believes it is the
intent of the ordinance to allow 1) motels and tourist accomodations,
2 ) automotive service stations, 3 ) restaurants and supper clubs ,
4 ) drive-in establishments and 5 ) open sales or rental lot as
conditional uses only when the property is abutting a State
Highway. The manner in which these uses are listed at present
causes some to believe that 2 , 3 , 4 and 5 above are conditional
uses without the criteria of abutting a State highway.
Section 11. 33 , Subd. 3 ( I-2 ) of the code lists the uses
in the manner that is being requested for the I-1 ( Sect. 11. 32 ,
Subd. 3 ) . Please refer to the attached appropriate pages from
the ordinance for clarification.
Action Reauested:
Offer Ordinance No. 186 , An Ordinance amending the Shakopee
City Code , Chapter 11 Entitled "Land Use Regulation ( Zoning) " by
changing certain conditional uses in the Light Industry ( I-1)
District; and, by adopting by reference, Shakopee City Code Chapter
l and Section 11. 99 which, among other things, contain penalty pro-
visions.
C. Public buildinas. !D. Research laboratories .
E. Construction and special trade contractor .
F. Essential services.
Source : Ordinance No. 31, 4th Series
Effective Date: 10-25-79
G. Restaurants (Class I and II) , taverns, private
lodges and clubs and supper clubs, but only when part of a Class A
licensed horse racetrack as provided for in MSA 240 . 01 et seq.
Source: Ordinance No. 138 , 4th Series
Effective Date : 11-24-83
Subd. 3. Conditional Uses. Within any Light Industrial
District, no structure or land shall be used for the following uses
except by conditional use permit:
A. Assembly/storage of:
1. Apparel.
2. Food products.
3. Glass.
4 . Leather .
6 . Pottery.
6 . Lumber and wood products.
7 . Paper products.
S . Rock and stone products.
�• 9 . Textiles.
10 . Tobacco products .
11. Fabrication metal products.
12. Machinery and appliances.
13 . Transportation equipment.
B. Commercial recreation.
C. Residential accessory.
D. Heliports , airport.
E. Bus and truck maintenance garages.
F. Railroad operations.
G. Mining and excavating industries.
E. Landscaping services.
I Storage of coal, gas, junk, salvage, scrap
metal, paaer_LrZd_racs ,
J. If abutting a State hichway: motels and touris:
accommodations.
K. Automotive service station.
L. Restaurants and supper clubs.
M. Drive-in establishments.
N. Open sales or rental lot.
Source : Ordinance No. 31, 4th Series
Effective Date: 10-25-79
0. Structures in excess of 45 feet in height.
Source: Ordinance No. 96 , 41.-h Series
Effective Date: 11-11-82
Subd. 4 . Lot Area , Height , Lot Width and Ward
Reauirements.
310-3
G. Restaurants (Class I and II) , taver^s, private
lodges and clubs and supper clubs, but only when part of a Class A
licensed horse racetrack as provided for in MSA 240 . 01 et seq.
Source: Ordinance No. 138 , 4th Series
Effective Date : 11-24-83
Subd. 3. Conditional Uses. Within any Heavy Industrial
District, no structure or land shall be used for the following uses
except by conditional use permit:
A. Manufacturing , processing or storage of
explosive material.
B. Heavy chemical storage and manufacturing
including petroleum, chlorine, creosote, glue, acid, fertilizer,
asphalt production, soaps.
C. Structures in excess of 45 feet in height.
D. Paper and pulp mills.
E. Meat or fish packing.
F Rock crushing or gravel work.
G. Concrete and ready mix plants .
H. Foundry, forge , casting , metal.
1 . Helinor`_s .•-��-�-�
i . ILF an=_ing a State highway:
1. Motels and tourist accommodations.
2. Automotive service station.
�* 3 . Restaurants and supper clubs.
4 . Drive-in establishments.
5 . Onen sale or rental lots.
�• grain elevators.
L. Water and sewage area z^ient.
M. Mining and excavation industries.
Source : Ordinance No. 31, 4th Series
Effective Date: 10-25-79
N. Retail sales and displays in front yards when
necessary to a permitted principal use carried on in a structure
located on the premises but the area so used shall not exceed 15
percent of the floor area of said principal structure.
Source : Ordinance No. 59 , 41th Series
Effective Date : 5-14-81
Subd. 4. Lot Area , Height, Lot Width and Yard
Requirements.
A. The floor area ratio shall not exceed 1 to I.
B. Front yard setback: 30 feet.
C. Lot Width: 100 feet.
D. Minimum lot area: 1 acre.
E. Rear yard setback: 30 Feet.
Source : Ordinance No. 31, 4th Series
Effective Date: 10-25-79
F. Side yard setback:
1. 15 feet normal.
2. 50 feet when abutting R District.
3 . 0 feet when abutting railroad.
Source : Ordinance No. 96 , 4th Series
Effective Date: 11-11-82
310-5 (1-1-84)
ORDINANCE NO. 186 , FOURTH SERIES
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE SHAKOPEE
CITY CODE, CHAPTER 11 ENTITLED "LAND USE REGULATION (ZONING) " BY
CHANGING CERTAIN CONDITIONAL USEES IN THE LIGHT INDUSTRY (I-1)
DISTRICT; AND, BY ADOPTING BY REFERENCE, SHAKOPEE CITY CODE CHAPTER 1
AND SECTION 11.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY
PROVISIONS.
THE CITY COUNCIL OF SHAKOPEE, MINNESOTA, ORDAINS:
SECTION I. Shakopee City Code Sec. 11.32 entitled "Light
Industry (I-1) " is hereby amended by changing Subparagraphs J through
L of Subd. 3 entitled "Conditional Uses" , to read:
J. If abutting a State highway:
1. Motels and tourist accommodations.
2. Automotive service stations.
3. Restaurants and supper clubs.
4 . Drive-in establishments.
5 . Open sales or rental lots.
K. Structures in excess of 45 feet in height.
L. Animal hospitals and veterinary clinics.
SECTION II. Shakopee City Code Chapter 1 entitled "General
Provisions and Definitions Applicable to the Entire City Code
Including Penalty for Violation" and Section 11.99 entitled "Violation
a Misdemeanor" are hereby adopted in their entirety by reference as
though repeated verbatim herein.
SECTION III. After the adoption, signing and attestation of this
ordinance it shall be published once in the official newspaper of the
City of Shakopee and shall be in full force and effect on and after
the date following such publication.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of ,
19
Yiayor o-i the City of Sha'xopee
-1-
ATTEST:
City Clerk
Prepared and approved as to form this
day of , 19
City Attorney of the City of Shakopee
Published in the Shakopee Valley News: , 19
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Final Plat Approval of Notermann' s 2nd Addition
DATE: January 17 , 1986
Introduction:
At their January 9 , 1986 meeting the Planning Commission
approved a motion to recommend to the City Council final plat
approval of Notermann' s 2nd Addition, subject to conditions.
Background-
The recommended conditions of approval are as follows:
1. The approval of a 25 foot lot width variance for each of
the four lots . No further variances shall be considered
for the development of the lots .
2. Approval of a Title Opinion by the City Attorney.
3 . Execution of a Developer ' s Agreement to provide for the
construction of the required improvements:
a) Sidewalk - construction of a five foot sidewalk
along the south side of Fourth Avenue,
in accordance with the Design Criteria
and Standard Specifications of the
City of Shakopee.
b) Streets - construction of Fourth Avenue in accordance
with the Design Criteria and Standard
Specifications of the City of Shakopee.
Soil borings shall be taken, to the
satisfaction of the City Engineer,
which demonstrates the suitability
of the road bed. The developer shall
agree to be responsible for the increased
cost for the subgrade correction of
P Fourth Avenue.
c) Assessments - the developer shall agree to the City
Engineer ' s method of apportioning the
installments remaining unpaid against
the plat and that the developer waives
his right to appealing the apportionment.
d) water - installation of the water system in
accordance with the requirements of
the SPUC Manager.
e ) Sanitary - to be installed in accordance with
Sewer the requirements of the Design Criteria
and Standard Specifications of the
City of Shakopee.
f ) Park Ded - in lieu of land dedication, cash payment
ication should be made to the park fund at
time building permits are issued.
4. The City Engineer must receive and approve final plans
and specifications for all public facilities including,
but not limited to, road, sanitary sewer system, storm
sewer, drainage, grading, etc.
Action Requested:
Motion to adopt Resolution No. 2512 , A Resolution Approving
F the Final Plat of Notermann' s 2nd Addition.
tw
C -
RESOLUTION NO. 2512
A Resolution Approving the Final Plat of
Notermann' s 2nd Addition
WHEREAS, the Planning Commission of the City of Shakopee
did approve the Final Plat of Notermann' s 2nd Addition on January
9 , 1986 and has recommended its adoption; and
WHEREAS, all notices of hearing have been duly sent and
posted and all persons appearing at the hearing have been given
an opportunity to be heard thereon; and
WHEREAS, the City Council has been fully advised in all
things.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the Final Plat of Notermann' s
2nd Addition, described as follows :
Lots 1 thru 12 , inclusive Block 8 , Koeper ' s Addition to
the City of Shakopee, according to the recorded plat thereof,
Scott County, Minnesota. Also, the vacated alley as orginally
dedicated in the recorded plat of Koeper ' s Addition to
the City of Shakopee, lying between the east and west lines
of Block 8 , said Koeper ' s Addition to the City of Shakopee.
be, and the same hereby is approved and adopted with the requirements
that:
1. The approval of a 25 foot lot width variance for each of
the four lots . No further variances shall be considered
for the development of the lots.
2 . Approval of a Title Opinion by the City Attorney.
3 . Execution of a Developer ' s Agreement to provide for the
construction of the required improvements :
a) Sidewalk - construction of a five foot sidewalk
along the south side of Fourth Avenue ,
in accordance with the Design Criteria
and Standard Specifications of the
City of Shakopee.
b) Streets - construction of Fourth Avenue in accordance
with the Design Criteria and Standard
Specifications of the City of Shakopee.
Soil borings shall be taken, to the
satisfaction of the City Engineer,
which demonstrates the suitability
of the road bed. The developer shall
agree to be responsible for the increased
cost for the subgrade correction of
Fourth Avenue.
c) Assessments - the developer shall agree to the City
Engineer ' s method of apportioning the
installments remaining unpaid against
the plat and that the developer waives
his right to appealing the apportionment.
d) Water - installation of the water system in
accordance with the requirements of
the SPUC Manager.
e) Sanitary - to be installed in accordance with
Sewer the requirements of the Design Criteria
and Standard Specifications of the
City of Shakopee.
f) Park Ded - in lieu of land dedication, cash payment
ication should be made to the park fund at
time building permits are issued.
4 . The City Engineer must receive and approve final plans
and specifications for all public facilities including,
but not limited to, road, sanitary sewer system, storm
sewer, drainage, grading, etc.
BE IT FUTHER RESOLVED, that the Mayor and City Clerk be
and the same are hereby authorized and directed to execute said
approved Plat and Developer ' s Agreement.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 1986 .
City Attorney
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac , City Planner
RE: Preliminary and Final Plat Approval of L.P.V. lst
Addition
DATE: January 17 , 1986
Introduction•
At their January 9 , 1986 meeting the Planning Commission
approved a motion to recommend to the City Council preliminary
and final plat approval of L.P.V. 1st Addition subject to con-
ditions .
Background-
The recommended conditions of approval are as follows:
1. Approval of a Title Opinion by the City Attorney.
2. A .7 acre variance from the required minimum lot size of
twenty acres be included in the plat approval.
3 . The developer shall petition for the improvement of 13th
Avenue.
4 . Park Dedication fee to be paid prior to the recording of
the plat.
The developer intends to construct a recreational vehicle
park and campground on the site. Attached you will find a copy
of the case report that was prepared for the Planning Commission
and provides information on the plat and conditional use. An
Environmental Assessment Worksheet (EAW) has been prepared for
the project and comments will be received until February 12 ,
1986 . The Planning Commission has approved the C.U.P. subject
to the staff recommended conditions in the memo.
Although a portion of the Shakopee by-pass r-o-w is located
in the southwest corner of the plat, the City can not require
the dedication of a trunk facility r-o-w in the platting process.
The developer is aware of the future location of the highway
and has proposed temporary campsites in the area.
Section 11. 03 , Subd. 11 of the City Code provides a 70
foot setback from highways designated in the transportation
plan as principal arterials (by-pass ) . Therefore the City has
the option not to issue a building permit for the campsites
that are within 70 feet of the r-o-w.
Action Requested:
1. Motion to approve the preliminary plat subject to conditions.
2. Motion to adopt Resolution No. 2513 , A Resolution Approving
the Final Plat of L.P.V. 1st Addition.
Attachments
tw
RESOLUTION NO. 2513
A Resolution Approving the Final Plat of
L.P.V. lst Addition
WHEREAS, the Planning Commission of the City of Shakopee
did approve the Final Plat of L.P.V. lst Addition on January
9 , 1986 and has recommended its adoption; and
WHEREAS, all notices of hearing have been duly sent and
posted and all persons appearing at the hearing have been given
an opportunity to be heard thereon; and
WHEREAS, the City Council has been fully advised in all
things.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the Final Plat of L.P.V. lst
Addition, described as follows:
All that part of the Northeast Quarter of Section 12 , Township
115 North, Range 22 West of the 5th Principal Meridian, Scott
County, Minnesota according to the Government Survey thereof ,
described as follows :
Beginning at the intersection of the south line of said
Northeast Quarter and the westerly right-of-way line of
State Trunk Highway No. 101, said intersection being 200. 00
feet west from the southeast corner of said Northeast Quarter ;
thence North 89 degrees 22 minutes 03 seconds West, assumed
bearing along the south line of said Northeast Quarter
a distance of 1563 . 66 feet to a point distant 440 . 00 feet
west from the southeast corner of the West Half of said
Northeast Quarter; thence North 0 degrees 37 minutes 57
seconds East a distance of 412. 50 feet; thence North 67
degrees 21 minutes 45 seconds East a distance of 121. 71
feet; thence North 80 degrees 18 minutes 19 seconds East
a distance of 496 . 33 feet; thence South 82 degrees 06 minutes
18 seconds East a distance of 532 . 69 feet to the westerly
right-of-way line of said State Trunk Highway 101; thence
South 41 degrees 25 minutes 50 seconds East along said
right-of-way line a distance of 649 . 52 feet to the point
of beginning. Subject to a Township Road over the south
33 . 00 feet and to other easements of record, if any.
All that part of the West Half of the Northeast Quarter of Section
12 , Township 115 North, Range 22 West of the 5th Principal Meridian,
Scott county, Minnesota, according to the Government Survey
thereof, described as follows:
Commencing at the southeast corner of said West Half of
the Northeast Quarter; thence North 89 degrees 22 minutes
03 seconds West, assumed bearing, along the south line
of said West Half of the Northeast Quarter a distance of
440 . 00 feet to the point of beginning; thence North 0 degrees
37 minutes 57 seconds East a distance of 412 . 50 feet; thence
South 67 degrees 21 minutes 45 seconds West a distance
of 664 . 80 feet to the centerline of County Road No. 89
(Boiling Springs Road) ; thence southerly along said centerline
of County Road No. 89 on a curve concave to the west a
distance of 157. 90 feet, said curve having a radius of
1201. 76 feet, a central angle of 7 degrees 31 minutes 41
seconds, and a chord bearing of South 17 degrees 36 minutes
34 seconds East, to the south line of said West Half of
the Northwest Quarter; thence South 89 degrees 22 minutes
03 seconds East along said south line a distance of 561. 33
feet to the point of beginning. Subject to a Township
Road over the south 33 . 00 feet and County Road No. 89 over
the westerly 33 . 00 feet, and subject to other easements
of record, if any.
be, and the same hereby is approved and adopted with the requirements
that:
1. Approval of a Title Opinion by the City Attorney.
2 . A . 7 acre variance from the required minimum lot size of
twenty acres be included in the plat approval.
3 . The developer shall petition for the improvement of 13th
Avenue.
4. Park Dedication fee to be paid prior to the recording of
the plat.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk be
and the same are hereby authorized and directed to execute said
approved Plat.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
19
MEMO TO: Shakopee Planning Commission
FROM: Judi Simac, City Planner
DATE: January 2 , 1986
APPLICANT: L.P.V. Enterprises (Jack VanRemcrtel)
LOCATION: S 1/2 of NE 1/4 of Section 12 ; NE corner of the inter-
section of County Road 89 and 13th Avenue.
ZONING: I-1 Light Industrial
LAND USE: Existing vacant land with scrub vegetation and pines
APPLICABLE REGULATIONS:
Plat - Section 12. 01-12 . 07; 12. 13
C.U.P. - Section 11. 32 , Subd. 38 ; 11. 04 , Subd. 6
FINDINGS REQUIRED: Section 12. 01, Subd. 4 ; Section 11. 04 , Subd. 6
PROPOSAL: The applicant is requesting preliminary and final
Plat approval of L.P.V. 1st Addition and a conditional
use permit to construct a recreational vehicle park
and campground (Backstretch RV Park and Campground) .
SURROUNDING LAND USES: North - Proposed By-pass
East - T.H. 101
South - 13th Avenue, vacant I-1
West - CR 89 and non conforming junkyard
PUBLIC UTILITIES: Not Available
PHYSICAL CONDITIONS: Some development 'Limitations through presence
C.6. peat and muck which is wet and marshy
part Of the v_ear.
CONSIDERATIONS:
A. Preliminary and final Plat
1. The proposed plat consists Of one block, one
lot which is 19 . 299 ac. in size. Presently the
minimum lot size for unsewered I-1 is twenty
acres. At the time this Darcel was created the
20 acre minimum was not effective. 'Therefore ,
through the variance section of the subdivision
ordinance a variance from the required 20 acre
lot size is requested for the reason that the
he �r Z �510 S1lteral lnte 'Dretatlon O. _ -he
Ord ante would deprive the applicant of rlahts
commonly enjoyed by other properties in the Same
zoning district. In addition, the special Circum-
stance was not a result of actions taken by the
aDD� ica;,t.
2. The Dronosed plat indicates a dedication of 40
X d eet Of R-O-W along lath Avenue an50 feet of
R-O-W along CR 89 . The developer should be required
to petition for the 1=ovement of 13th Avenue
in order to adequately serve the proposed use
of the parcel.
3 . Twenty foot drainage and utility easements are
shown around the flat Der=meter and are dedicated.
1
1
4 . A grading plan has been submitted for the proposed
development of the lot. Surface water flows
to the northeast to a culvert under T.E. 101
and to a ditch in CR 89 , which flows north.
The additional run-Off created by the development
will be channeled directly to an or.-site sedimentation
basin, then to the T.H. 101 culverts. The City
Engineer will require the submittal of drainage
calculations for the project.
5 . In lieu of land dedication, a contribution to
the park fund will be required according to the
fee schedule described in the ordinance.
6. The signature block on the plat must be revised
as to form for appropriate signature according
to Section 12. 05, Subd. 1, E.
7. The proposed plat includes a portion of the Shakopee
by-pass R-O-W in the southwest corner. The City
may not require the dedication of trunk i t
�aCili ty
R-O-W during the platting process. The developer
acknowledges the future location of the highway
and is proposing temporary campsites in that
vicinity.
B. Conditional Use Permit
1. The proposed Backstretch RV Park and Campground
shall include 185 complete water and sewer hook-up
sites es and 20 primitive tent sites. An Environmental
Assessment Worksheet has been prepared and submitted
to the Environmental Qua_l� ty Board and other
agencies on the EAW Distribution List.
The project was designed with i "
ser vi ing two traile L-t---`y -ands
Accordingc _ t rs parked in opposite directions.
_ o they develop- e , this t%---)e pian r_njj_4 eS
CO 'et TiiaXlm=ZeS people-use spaces
End Provides areas _ _ additional tree p_art_ng.
A service building w_ll be constructed in the
center of the site, which includes an office
game room, Con--ession area, laundry fa^i lin es ,
^ ar faci lit__s for men and women, and on the
second floor, an apartment for a resident manaaer.
A future swimming pool _s p_
'"ODOSed, AnOth�"
SIl0v1e_"/r^StrOOm- faCilitV W_il De constructed
at the S:, end oC the site.
2
7 �-
Access to the site will be from an entrance and
exit drive from 131--h Avenue. Thirteenth Avenue
is planned to be upgraded to a collec-_Or street
and the developer is willing to petition for
the ,improvement. The City Council must order
the improvement of 13th Avenue. There is the
possibility that the R.V. park would be operating
before 13th Avenue is finished and that the City
would have to take steps to mitigate the dust
created by increased traffic flow.
internal access drives will be twenty-two feet
with two-way directional flow of traffic. Surface
will be bituminous. parking for one vehicle
will be provided at each site. An additional
38 parking spaces will be provided for visitor
parking.
3 . Sanitary sewer and water utility lines will be
constructed to serve each site. The water source
wilI -V
be a well to the Jordan aa_ui fier. Sanita___
wastewater will be collected in holding tanks
and transported by bumper trucks to the Blue
Lake Treatment Plant.
The Metropolitan Waste Control COm:tmission adr.i sisters
a Septage Management Program Which permits the
dron=ing of sewage at the plant. The program
establishes the fee and places restr4ctions on.
the hauling. The r14CC has indicated to staf_
that the use of Blue Lake for this program does
not affect the City' s allocation for Sewer capacity
r
nor should it affect it in the future. T�iwCC
will reculre the devel^Der to have a contingency
---- an =_ Blue rake is shut down. Blue Lakehas
no "lag perlOd" when dump_ng is preferred, however
they are only open for d,=.-.)- ng between 7 a.m. and
7 Z.M.
All proposed ut_l_t_es must
be a_t_DrOVed by the
Mn Dept. c---
4.
=4. Solid waste will be collected in receptacles
and disposed at the T Eden Pra;rie lan'z :1.
ectr_.._ty w_1l pe _provided by the T_inneSOta
Valley :lural E-lec tri c.
5 . A proposed panting plan has been submi zted f.,_
-review. The plan �n`,en:.s to Keep as much O_
the existing Dines and Oaks as poss'Lble. The
pr�mlt'_Ve camp-rig in the southeast _S deSi ^ped
3
to preserve the existing trees. 'ach common-people
use space will contain trees and shrubs as well
as plantings around tne perimeter of the site.
A six foot control fence is proposed around the
perimeter of the property. Trees and shrubs
will conceal the actual fence. Light standards
will be placed throughout the site to aid night
visibility.
6. The Mn Dept. of Health licenses all campground
facilities , therefore the developer will have
to comply with State requirements .
The application was submitted prior to the effective
date of Ordinance No. 185 which regulates R.V. Parks
in Shakopee. However the proposed development
meets the reauirements of the ordinance, excepting
the 80 open space. Recreation areas are designated
at the north end of the site and around the control
building. 8% open space would be 1. 5 acres.
The applicant is providing 1. 3 acres of oven
space.
7. An acceptable management plan, as well as Rules
and Regulations for the cam_gr:end have been
submitted.
S. The Dept. of Natural Resources recc_,ries the applicant
to obtain a permit _f the water supp'y is for
25 or more persons.
Staff Recommendatic^
A. Staff recommends that preliminary and final _ _
.. p_ mina_y _ na plat ap��ova_
be granted s bjecl- to the following conditions:
1. Approval of a Title Opinion by the City Attcrne,,,
2 . A variance from the required minimjLm _ct s, ,e
cf twenty acres be included in pat approval.
3 • The developer shall petition for the improvement
of 13th Avenue.
�. Park Dedi,.___cn fee be maid prior to recording
C_ the plat.
5. i -
Revision C� the signature block in aCCOruan.^.e
with Sect ion 12. 05 , Subd. 1, �.
4
B. Staff recorrmends that the Conditional Use Permit be
approved for the reasons that:
1. The conditional use will not be injurious to
the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted,
nor substantially diminish and impair property
values within the immediate vicinity.
2 . The establishment of the conditional use will
not impede the normal and orderly development
and improvement of surrounding vacant property
for uses predominant in the area.
3 . Adequate utilities , access roads , drainage, and
other necessary faci=ties have been or are being
provided.
4. Adequate measures have been or will be taken
to provide sufficient off-street parkina and
loading space to serve the proposed use.
5. Adequate measures will be taken to control odor,
dust and noise so that none of these will constitute
a nuisance.
E . The use is not in conflict with the Co^prehenSive
Plan of the City of Shakcpee.
7 . The use will not cause traffic hazard or concesti on.
Action RecTue='ed
A. ?Motion to recommend to the City Council that the pre-
lim=nary and final plat of L.P.V. is t Addition be
approved subject to the five conditions recommended
bV stat_ .
B. Notion to approve Conditional Use Permit Resolution
=L.42 and move fcr its . :option subject to the following
conditions:
I. The applicant shall submit drainage calculations
be be approved by the City znginee.: , prior to
issuance cf a Building Permit.
2. The review of the BAW by agencies on the distribution
list and the general public finds no s i ^^._=ican t h
environmental affects which would indicate the
need fcr an Environmental Impact Statement.
5
Should staff receive any comments regarding the
.EAW, which significantly affect the project,
the application shall be brought back to the
Planning Commission for review. No building
permit shall be issued until the DAW comment
period is closed.
3 . The applicant must obtain a IT40C Septaae Manaaement
permit, which provides for dumping sewage, prior
to the issuance of a building permit. The permit
application must include a contingency plat.,
should Blue Lake be closed down.
4 . The applicant shall obtain a Recreational Camping
License from the Mn Dept. of Health prior to
issuance of a Certificate of Occupancy. Preliminary
approval must be granted prior to issuance of
a building permit.
5. The proposed planting plan shall be incorporated
as part of the Conditional Use Permit and shall
be adhered to. 7,11 plantings must be installed
Prior to issuance of a Certificate of Occupancy.
6. A separate sign permit must be obtained prior
to construction of any advertising signage.
7. The submitted Manacement Plan shall become a
par rc�f the
�.
Conditional Use Permit and must s^,e
adhered to.
S. Annual staff review.
°. T:^.e appli shall obtain a pe_mit for irate=
supply from the Dept. of Natural Resources .
10. As per Ordinance No. 1-85 , no recreational vehicle
shall be used as a permanent place of -residence.
Continuous occupancy extending beyond tree months
in any 12 month period shall be presume d permanent
occupancy.
6
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Administrative Intern
RE: Cable Franchise Modifications
DATE: January 16 , 1986
Introduction
After several negotiation sessions with the cable company, staff
has developed a set of franchise modifications which will provide
both financial relief for the cable company and a better public
access form for our residents.
Background
On August 30 , 1985 Zylstra-United formally presented City staff
with a request for modifications to the cable franchise ordinance.
On October 1 , 1985 staff was authorized by the Shakopee City
Council to work the consulting firm of Cooper-Rutter Associates,
Inc. , Zylstra-United and the City of Chaska in completing an
analysis of Zylstra-United' s existing and projected financial
condition. On November 14 , 1985 Cooper-Rutter completed their
analysis of Chaska and Shakopee ' s cable system. On December
9 , 1985 the consultant appeared at a regular meeting of the
Chaska cable commission to discuss his findings and answer ques-
tions. In brief, the consultant recommended, at a minimum,
the adoption of Zylstra-United' s proposed concessions.
At this time, Zylstra-United' s understanding of the franchise
modifications that the City may be in favor of, appear in Mr. Jim
Clark' s January 9 , 1986 correspondence shown in Attachment No. i.
Briefly, in terms of public access , Shakopee has tentatively
agreed to take over the public access function with the exception
of studio rental and maintenance. The company has agreed to
provide us with access studio equipment that has not been provided,
up to $5 , 000 . Zylstra-United will also provide joint playback
capability from either the Chaska or Shakopee public access
studio. This will allow us to eliminate the need for one playback
operator in either Shakopee or Chaska. Finally, in terms of
public access , the company has agreed to pay the City a monthly
fee of 25 cents per sub (approximately $3600 annually) . The
company has informed us that this charge will appear as a separate
item on the consumer ' s billing.
The City of Chaska has agreed to waive the utility pole rental
in their community ( $2100 annually) for a five year period.
The cable company has requested Shakopee to do the same. In
Shakopee the cable company has never been charged for pole rental.
However, in my conversations with Mr. Lou VanHout, I have learned
that when an accurate number of poles being used by company
can be determined, the cable company will be retroactively billed
for the past four years of pole use as well as the annually
pole rental billing. Mr. VanHout estimates that Shakopee ' s
pole rental will be nearly the same as Chaska ' s. In order for
Shakopee to pursue relieving the cable company from the pole
rental charge, the City Council would have to formally request
the Shakopee Public Utility Commission to take action in regard
to this issue.
The cable company has agreed to provide the equipment requested
by the institutional network users. In return these users will
be charged a maintenance cost for each channel that they choose
to activate. The company has proposed that this fee be a permanent
cost to the institutional network users. Staff would like this
fee dropped in five years .
Zylstra-United has agreed to provide a character generator for
government access . This character generator will be located
at Shakopee Community Services.
Shakopee has tentatively agreed to extend Zylstra-United ' s franchise
term five years. Additionally, all other capital item commitments
not addressed, with the exception of plant extensions will be
deferred five years.
In an effort to clear up some grey areas in Mr. Clark' s letter,
staff has sent the correspondence shown in Attachment No. 2 .
Briefly, staff has requested the following changes to Mr. Clark' s
letter: 1 ) Shakopee will receive free studio space including
utilities for a guaranteed five year period, 2 ) the cable company
will provide $2 , 000 in cash on the first of each year for studio/
equipment maintenance, 3 ) the 5% franchise fee and 25 cents
subscriber monthly fee shall be paid to the City on a quarterly
basis , 4 ) the pole rental fee shall be waived for a five year
period, 5 ) the institutional network equipment requested by
the school and prison shall be provided within 30 days of the
agreement of these modifications , 6 ) the character generator
and the necessary equipment to activate the character generator
will be provided with no set dollar limit within 30 days of
the agreement of these modifications and 7) the company will
be required to post a $25 , 000 performance bond.
A summary of the proposed modifications and their subsequent
costs or savings to the cable company appears in attachment
No. 3 .
At the January 21 , 1986 Council meeting, staff will be prepared
to discuss the modifications being proposed at this time. Addi-
tionally, if the Council so desires, it would be appropriate
to request the Shakopee Public Utility Commission to waive the
pole rental charge to Zylstra-United for a five year period.
On January 27 , 1986 the Shakopee Cable Communications Advisory
Commission will be reviewing the proposed modifications and
will be making a recommendation to City Council. On February
4 , 1986 a public hearing will be held at approximately 7 . 45
in the Shakopee City Hall Council Chambers to hear comments
from the public in regard to the proposed modifications . At
that time the Shakopee City Council will be requested to take
some action in regard to the proposed modifications.
Alternatives
1 . Request the Shakopee Public Utility Commission to waive
the pole rental charge for Zylstra-United for a five year
period.
2 . Do not request the Shakopee Public Utility Commission to
waive the pole rental charge for the cable company.
3 . Do nothing.
Staff Recommendation
Staff recommends alternative No. 1 .
Action Requested
Move to request the Shakopee Public Utility Commission to waive
the pole rental charge to Zylstra-United for a five year period.
BAS/jms
Attachment 41 '
R united cable television corporation
central division office
January 9, 1986
Mr. John Anderson
City of Shakopee
129 East First Avenue
Shakopee, MN 55379-1376
Dear Messrs . Pokorney and Anderson:
The following ( I-VI) is my understanding of the permanent franchise
modifications which we will put in legal form for council approval no
later than February 3 , 1986:
I . Public Access
Effective March 1 , 1986 the cities of Chaska and Shakopee will
take over operation of Public Access . Specifically, this
includes staffing, insurance, and studio rental . Zylstra-
United agrees to provide equipment replacement/maintenance up
to $2 , 000/studio/year.
II . Chaska and Shakopee will submit a list of required equipment
which has not been provided by February 1 , 1986 . Zylstra-
United agrees to provide equipment needed but not provided up to
$5 , 000 per system. Zylstra-United will also provide playback
capability from one central location.
Zylstra-United agrees to pay a fee of . 25/sub/month to assist
public access . This item may be broken out separately and
identified as such on the customer ' s bill .
III . Pole Rental
Effective January 1 , 1986 Zylstra-United will not be required to
pay a rental fee for attachment to city poles in Chaska and
Shakopee.
(312) 931-1140 525 Tollgate Road, Suite D Mona Loa Office Park Elgin, Illinois 60120
IV. Institutional Network
Zylstra-United will provide additional modulators and/or demodu-
lators for the I-Net as requested by Chaska and Shakopee up
to a maximum cost of $6, 000.
Zylstra-United may derive revenues for usage of the I-Net at
the rate of $936/channel (up & down)/year.
V. Character Generator
Zylstra-United will provide the City of Shakopee with a
character generator for government access purposes at a
cost not to exceed $4, 000 .
VI . Franchise Term
The Cities of Chaska and Shakopee agree to extend Zylstra-
United' s franchise five years i . e. until 2002 .
VII. Cayital Deferrals
Any and all other capital item commitments required by the
Chaska and Shakopee franchises not addressed in these modifi-
cations effective March 1 , 1986, with the exception of new
plant extensions , shall be deferred until March 1, 1991 .
Sincerely,
mes R. Clark
Division Manager
JRC : jd
Attachment #2 pJ
D
CITE' OF SHAKOPEE
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379-1376 (612) 445-3650 r.� .
January 17 , 1986 5 OR;
't t.
V
Mr. Jim Clark
United Cable Television Corp.
Central Division Manager
525 Tollgate Road, Suite D
Mona Loa Office Park
Elgin, IL 60120
Dear Mr. Clark:
On January 13 , 1986 I received your letter regarding Zylstra-
United' s understanding of the permanent franchise modifications.
At this time, I would like to address several concerns that
have come to our attention in regard to your letter.
In regard to public access , it appears from your letter
that Shakopee will have to pay a studio rental charge. As we
pointed out at our January 7 , 1986 meeting we are not in favor
of paying a studio rental charge. Additionally, we are requesting
that the studio space be provided for a guaranteed 5 year period.
In terms of studio maintenance, we are willing to accept your
proposal to provide $2 , 000 per year for studio equipment replace-
ment/maintenance. However, we would like to receive the 52 , 000
in cash on January 1st of each year.
in your correspondence, you have proposed that the pole
rental fee be a permanent modification to the franchise ordinance.
The City of Shakopee however, only intends on waiving this fee
for a five year period.
The institutional network in Shakopee as you know is being
used by several parties in our community. It is therefore vital
that the equipment requested by the City of Shakcpee and Chaska
be provided within 30 days of the signing of any agreed to modifi-
cations. In terms of the institutional network maintenance
fee that you will be charging the institutional users , we would
like to request that this rate not be subject to any increase
and that the fee will be dropped on March 1 , 1991.
The City of Shakopee is pleased to see that you are going
to provide us with a character generator for government access
purposes. However , in addition to the character generator we
would like all the necessary equipment to make the character
generator operational and that there should be no dollar limit
set on that cost.
The Heart of Progress Valley
Mr. Jim Clark
Page Two
January 16 , 1986
The City of Shakopee would also like to remind you that
we are requesting a $25 , 000 performance bond to ensure that
the equipment being requested is provided in a timely manner.
We would also like to request that the 5% franchise fee and
25 cent per month subscriber fee be paid to the City on a quarterly
basis.
Please note that I have enclosed a request for cable franchise
amendment form that should be filled out and returned to the
City as soon as possible. A $25 . 00 filing fee should also be
returned along with the completed form.
On January 27 , 1986 the Shakopee Cable Communications Advisory
Committee will be meeting to make a recommendation to City Council
in regard to the proposed modifications. On February 4 , 1986
a public hearing will be held in the Shakopee City Council Chambers
at approximately 7 : 45 p.m. Following the public hearing the
Shakopee City Council will be taking action in regard to the
proposed modifications. If you have any questions in regard
to my letter please feel free to call me.
Sincerely,
John K. Anderson
City Administrator
JKA/jms
enclosure
cc: Steve Schippers , Acting System Manager
Dave Pokorney, Chaska City Administrator
D G�
Attachment No. 3
Summary of Proposed Cable Franchise Modifications
Annual operational savings accrued by the Company if the following modifications
are approved:
Shakopee Chaska
1. Elimination of Public Access Staffing $22,500 $22,500
*?. Elimination of the Pole Rental Fee 2,000 est. 2,100
*3. Institutional Network Maintenance Fee 2,340 2,340
4. Elimination of Studio Insurance Expense 2,000 2,000
5. Elimination of St.,idio Rental Expense -- 3,600
Total $28,840 $32,540
*Five year deferment
One-time capital expenses accrued by the Company as a result of the proposed
modifications:
Shakopee Chaska
1. Payment for Equipment not provided $5,000 $5,000
2. Provision of a Character Generator 4,000 --
3. Provision of Institutional Network Equipment $6,000 jointly
4. Provision of Joint Playback Equipment 2,000 jointly
Combined Total $22,000
Miscl. Company Costs
Shakopee Chaska
1. Payment of an annual Studio Maintenance Fee $ 2,000 $ 2,000
2. Monthly Subscriber Fee ( .25 sub/mo. ) 3,600 3,600
3. Provision of a Performance Bond 25,000 10,000
4. Reduction in Management Fee (7% to 4%) 11,000 11,000
Miscl. Company Savings (Shakopee and Chaska)
1. Five year extension of the existing franchise term.
2. Five year deferral of capital commitments not addressed in these
modifications I a4k" "
MEMO TO: John K. Anderson, City Administrator
FROM: Joseph P. Ries , Fire Chief
RE: Ashland Chemical Hazardous Waste License
DATE: January 16 , 1986
Introduction and Background:
Attached is a copy of license conditions for Ashland Chemical
Company Hazardous Waste Facility imposed on Ashland Chemical
by Scott County Environmental Health Dept . Also attached is
a copy of the agreement between Ashland Chemical Company and
the Shakopee Fire Department addressing items 2 , 3 , and 6 of
the license conditions . The license allows Ashland to operate
a hazardous waste transfer and storage facility. The waste is
f a byproduct of the material they sell and is not anymore danger-
ous than the raw material they have on site now, and the maximum
number of spent waste containers is limited to 130 drums stored
in the warehouse. All waste drums are tested to verify contents
and are held at the most 10 days before being shipped. Ashland
also agrees to supply the Shakopee Fire Dept . with some updated
data sheets and some special equipment over a 3 year span do to
the type of change in occupancy of the building.
License approval date by Scott County is set for January 28 ,
1986 .
Alternatives :
1 . Accept the agreement as is .
2. Don' t accept the agreement.
Recommendation:
Accept the agreement as outlined.
Action Requested:
Authorize appropriate City officials to execute a letter of
agreement with Ashland Chemical outlining the requirements to
be fulfilled by Ashland Chemical to meet the conditions 2 , 3
and 6 in their license to operate a Hazardous Waste Transfer/
Storage Facility issued by Scott County.
JPR: cah
Attachments
CITY OF SHAKOPEE
INCORPORATED 1870
129 EAST FIRST AVENUE, SHAKOPEE. MINNESOTA 55379.1376 (612) 445-3650
fid y l
This is a letter of agreement between the Shakopee Fire
Department and Ashland Chemical Company. This agreement is
contingent upon Ashland Chemical fulfilling the following
requirements , which have been verbally agreed upon by the
Shakopee Fire Department and Ashland Chemical Company. The
requirements as listed below must be fulfilled by April 30 ,
1986 :
1 . Ashland Chemical will provide insight and offer
technical expertise to aid the City of Shakopee
in development of an evacuation plan.
2 . Ashland Chemical will provide a lock-box with all
material profile sheets contained inside the office
building in an accessible place per Fire Dept.
specifications . These shall correspond to all
materials stored on site.
3 . Ashland Chemical will keep the Shakopee Fire Depart-
ment equipped with updated microfilm copies of all
of the Material Safety Data Sheets for all chemicals
which could be stored on the Ashland Chemical site.
4. A statement explaining the use of all emergency
equipment including the yard 'hydrants will be issued
to all Ashland employees and copied to the Shakopee
Fire Department .
5 . The Shakopee Fire Department will be given access
to the Ashland Chemical Site at anytime for inspec-
tion and tours (with prior notice) .
6 . An updated copy of the Shakopee Ashland Chemical
Facility Contingency Plan and a site plan illustrating
the placement of materials and hazard classes shall be
provided to the Shakopee Fire Department . These
shall be updated annually.
7 . The following three year plan to provide the Shakopee
Fire Department with additional equipment used to
handle hazardous material emergencies shall be
initiated. The first years requirements shall be
provided by the above mentioned 4/30/86 date.
The materials listed for year 2 and 3 shall be
provided by 4/30/87 and 4/30/88 respectfully.
The three year plan is as follows :
1 . First Year (4/30/86 )
2 suits acceptable to Shakopee Fire Dept .
25 gal acid roam
25 gal base foam
The Heart of Progress Valley
'Paye -1-
AN EOUAL OPP�P.UNITY EMPLOYED
2 . Second Year (4/30/87 )
75 gal AFFF-ATC foam
25 gal acid foam
25 gal base foam
3 . Third Year (4/30/88 )
75 gal AF FF-ATC foam
Providing the above listed requirements are fulfilled by 4/30/86 ,
this letter meets license conditions 2 , 3 , and 6 in Ashland
Chemical ' s license to operate a Hazardous Waste Transfer/Storage
Facility issued by Scott County. Ashland Chemical will at
this time have met all applicable requirements for the
storage of hazardous wastes .
This agreement shall be reviewed again in 1987 and 1988 per
the fulfillment of requirement number 7 listed above.
SHAKOPEE FIRE DEPARTMENT DATE
ASHLAND CHEMICAL REP.
SCOTT COUNTY ENVIRONMENTAL HEALTH
Approved by Shakopee City Council this day of January, 1986.
Mayor
City Administrator
City Clerk
Page -2-
FOR ASH, HEM
SCh'DTIO
+ NS ,.. ,
ICAL COMPAh. S 6
HAZARDOUS WASTE FACILITY LICENSE
� • The underground tanks used
Spilled to capture
be maintaineddnd/or fire water must
FtlInncl empty
_.....1, and should be em
daily basis or as needed . Ptied on a
2. A letter of agreement between the
Shakopee Police and Fire Departments
must be signed and submitted to
County within 90 da _ Scott
ps of the
this licesuance nse. The letter must 8outlineof
the emergency response procedures and
designation of authority for major
spills and all fires.
3 . All wastes must be stored
with National Fire Protectionaccordance
Association recommendations as
` identified in their Fire Protection
Guide on Hazardous Materials
r •l .. r
1 F i
Reactivity and ineompatibi_ ^
must be determined pity of wastes
the wastes. P• ior to receipt of
avail Storage precautions must be
able prior to receipt . Wastes
which could react with each other must
be stored in separate areas or buildings
to avoid accidental contact including
contact in spill recovery tanks . Wastes
which could react with wat
stored away from sprier must be
nller heads and
water
Placarded to advise against the use of
for fire fighting or spill
cleanup .
.
The
enotift County Sberiff' s Office mus
led of all s t
events invoi pills and emergency
wing hazardous Waste.
� • All shipments of hazardous waste i
out of the faeilit n and
on the Uniform National Must
Manifest. The oma ' dous Waste
name t iginal generators
yJ � he date of shipment and EPA
Ident ._ ication Numbers must be written
clearly on each manifest . Each man+_fest
must also indicate the names of the
treatment or disposal facility where the
waste will ultimately go . Ashland
only or
Chemical ,at not be identified as the
final site of receipt for any
shipment.
6 . For all Wastes held on-site longer than
10 days , Ashland must test the waste to
verify that it is as was originally
described by the generator and to
determine manner of storage . The
minimum tests to be performed include :
physical description , flash point , pE ,
specific gravity and reactivity with
water . All tests are to be performed in
conformance with Environmental
Protection Agency standards . Test
results must be available for review by
Scott County. ?n lieu of this . waste
identification nd ver' fira * { on
Droce6urP- can be made a Part of the
letter of aareemPnt between Ashland and
the Shakopee Fire M,ar9ha11
7 , Ashland must submit a letter from their
chief financial officer certifying
financial assurance for liability and
closure prior to final approval of this
license and annually thereafter .
l � C
MEMO TO : John K. Anderson, City Adptinistrator
FROM: Judith S . Cox , City ClerkL��_'�
RE : Application for Taxicab License by Yellow Taxi Service Corp .
DATE: January 17 , 1986
Introduction & Background:
On December 17 , 1985 Council tabled the application of Yellow
Taxi Service Corp . for a taxicab license for 1986, because the certif-
icate of insurance was not in order. The certificate of insurance
provides for proper coverage from April , 1985 until April , 1986 , and
does not coincide with the licensing period.
This item should be removed from the table and then tabled again
to eliminate the need tc readvertise.
If Council choses to amend the city code , this could be acted
upon after publication of the new ordinance , and if not, the insurance
policy dates will have to be changed by the applicant .
Action Requested:
1] Remove the application of Yellow Taxi Service Corp . for a
taxicab license from the table.
2] Table the application of Yellow Taxi Service Corp . for a
taxicab license .
j
TO: John K. Anderson, City Administrator
FROM: Jeanne Andre, Community Development Director
RE: 1986 Small Cities Development Grant
DATE: January 17 , 1986
Introduction•
The final terms of a proposed 1986 Small Cities Development
Grant are not yet set. However this memo is to serve as an
update on the current status of the proposal, with final Council
action likely to occur at a brief meeting prior to the goals
and objectives session scheduled for January 28 , 1986 .
Background:
Efforts are now focused on an approximate $700 , 000 Comprehensive
F, Application to rehabilitate the Merchant' s Hotel. The developer
is the Scott Carver Economic Council. The proposed end use
is the creation of 9 efficiency apartments on the upper floors
and office space for Scott Carver ' s existing offices and food
shelf on the first floor and a portion of the second floor.
The proposed activities include acquisition, rehabilitation,
architectural fees , appraisal, and streetscape assessments.
The Scott Carver Economic Council has not yet reviewed
the final package and terms. Based on the grant regulations
and the economic feasibility of the project, the final structure
is likely to involve repayment by the Scott Carver Economic
Council of the portion of the grant funds to be utilized for
their office space ( approximately half) as a mortgage with interest
of 2-30 over a 30 year term. They would agree to administer
the housing units at an "at cost" basis to be provided to very-low
income individuals who do not qualify for other Section 8 type
projects. We have also explored trying to get a private developer
involved with this project. There would be a number of advantages
to bringing in a developer, including expertise in rehabilitation
and improving the grant leverage by involving outside equity.
Although some developers are looking at this option, it is quest-
ionable whether a private developer could arrange a deal in
the short time-frame remaining before the grant is due.
Outside of this proposal the Scott Carver Economic Council
hopes to approach foundations for funds for an addition to this
building which would be used for new programming not now available
in Shakopee including a headstart center and a homeless shelter.
Additional residential units would be built upstairs . They
have secured the services of an experienced foundation grantsman
and will firm up that proposal in the next few months . A formal
presentation of the proposal will be made to the City Council
before approaching foundations.
The current building ownership is still in question, but
should be resolved by January 21st. Either the current contract
owners ( 3 B Corporation) will pay up on the contract or the
fee owner (Ray Siebenaler) will foreclose. Scott Carver is
exploring the possibility of getting an option from the owner.
However even if an option exists, the Council must pass a resolution
agreeing to acquire the property through eminent domain if necessary
in order for the acquisition costs to be included in the grant
application.
No other business grants are now proposed by staff. This
change from previous discussions is based on lack of staff time
to structure more than one deal, and the fact that one-year
comprehensive grants are limited to $700 , 000 . It is recommended,
however, that funds repaid by Scott Carver Economic Council
be placed in a revolving loan fund for downtown redevelopment.
Reauested Action:
" No Council action is requested at this time. However comments
on the proposed use and structure of the deal are solicited
so that Council support of the project can be indicated before
Scott/Carver Economic Council action, which is tentatively set
for January 22nd.
GT -r`Yr OF- SHAKOPaa
INCORPORATED 1870
+� ENGINEERING DEPARTMENT +�
129 E. 1st Avenue - Shakopee. Einnesota 55379-1376 (612) 445-3650
MEMO TO: John K. Anderson, City Administrator
FROM: Stephen Hurley, Information Systems Coordinator
SUBJECT : Computer System Purchases for 1586
DATE: January 17, 1986
INTRODUCTION :
Finance, Engineering, Building, and Police have capital equip-
ment money budgeted for computer system purchases in 1986.
Only purchases for Police, Building, and Finance will be pre-
sented in this memo.
BACKGROUND :
In each case the equipment being purchased is expandable on
either a mini-computer system or a local area network.
Police is proposing the purchase of two (2) IBM-PC computers
and related hardware and software to complete their network.
This system will allow them to not only connect with the State
but also automate their clerical and administrative functions.
The entire Police system will be purchased under the State
contract through pmeridata Systems.
Police Department computer equipment would be funded as fol-
lows: s6, 000. 00 from Capital Equipment, ss' --'16. 00 from Building
Department ' s Capital Equipment and $2, 675. 50 from either a
larger than planned transfer from Revenue Sharing or by swapping
the amount from another category such as Police Automobiles.
The Building Department will be purchasing one ( 1 ) IBM wheel-
writer 5 which will double as a letter quality typewriter and
printer and the appropriate cables and internal boards from
Office Products of Minnesota. The Building Department will
be using the Stearns computer currently located at the Police
Department .
Computer System Purchases
January 17, 1986
Page 2
Finance is looking to purchase one ( I ) dual floppy drive Stearns
computer with memory expansion board and ( 1 ) Hewlett Packard
Laser Printer. The laser printer is exceptionally quiet and
fast with graphics capabilities and with a print spooling device
that can be accessed by more thar, one computer. A printer
for Finance is the only piece of equipment riot budgeted for
1986 but is budgeted for 1987. The laser printer is intended
to replace the NEC 7715 and will provide a much needed multi-
function, multi-user capability.
Prices have been checked on other laser printers but it is
recommended that it be purchased from Office Products to provide
a certain measure of continuity in future support as a portion
of a "System" .
INFORMATIONAL NOTE:
1986 CAP. EQUIP. EQUIPMENT
DEPARTMENT BUDGET REQUESTED DIFFERENCE
Police 6, 000. 00 $11 , 991 . 50 $2, 691. 50
Finance $ 5, 000. 00 S 5, 420. 00 $ 420. 00
Building S 5, 000. 00 $ 1 , 684. 00 ---
Total $16, 000. 00 $19, 095. 50 $3, 111. 50
The $3, 111. 50 in additional appropriations are needed from
Revenue Sharing with $2, 6'31. 50 to Police and $42e. 00 to Finance.
REQUESTED ACTION:
Authorize the purchase of computer equipment for the Police
Department in the amount of S11, 991 . 50 with $6, 000. 00 from
the Capital Equipment Budget, S3, 316. 00 from Building Depart-
ment' s Capital Equipment budget and the remaining $2, 691. 50
being funded by Revenue Sharing.
Authorize the purchase of Finance Department' s computer equip-
ment in the amount of S35, 420. 00 with S5, 000- 00 from the Capital
Equipment Budget and $420. 00 from Revenue Sharing.
Authorize the purchase of Building Department ' s computer equip-
ment in the amount of $1, 684. 00 from Capital Equipment.
SH/pmp
/0 _P_�
Item 10e, Computer System Purchases for 1986 should be corrected
on Page 2 to read :
Information Note:
1986 CAP. EQUIP. EQUIPMENT
DEPARTMENT BUDGET REQUESTED DIFFERENCE
Police $ 6, 000. 00 $12, 007. 50 $6, 007. 50
Finance $ 5, 000. 00 $ 5, 420. 00 $ 420. 00
Building $ 5. 000. 00 $ 1 , 684. 00 ($3, 316. 0O)
Total $16, 000. 00 $19, 111. 50 $3, 111. 50
REQUESTED ACTION:
Authorize the purchase of computer equipment for the Police
Department in the amount of $12, 007. 50 with $6, 000. 00 from
the Capital Equipment Budget, $3, 316. 00 from Building Depart-
ment' s Capital Equipment Budget and the remaining $2, 691. 50
being funded by Revenue Sharing.
Authorize the purchase of Finance Department' s computer equip-
ment in the amount of $5, 420. 00 with $5, 000. 00 from the Capital
Equipment Budget and $420. 00 from Revenue Sharing.
Authorize the purchase of Building Department' s computer equip-
ment in the amount of $1, 684. 00 from Capital Equipment.
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Appointments to Boards and Commissions
DATE: January 13 , 1986
Introduction
At the January 7th Council meeting nominations were made to
various boards and commissions. No more than one person was
nominated for each opening.
Recommended Action
1 . Move that a unanimous ballot be cast for appointment of
Dave Czaja and Dave Pomerenke to the Planning Commission
for four year terms ending January 31 , 1990 .
2 . Move that a unanimous ballot be cast for appointment of
Jane DuBois and Al Furrie to the Industrial Commercial
Commission for three year terms ending January 31 , 1989 .
3 . Move that a unanimous ballot be cast for appointment of
John Roepke to the Police Civil Service Commission for a
three year term expiring January 31 , 1989 .
4. Move that a unanimous ballot be cast for appointment of
Jim Cook to the Shakopee Public Utilities Commission
for a three year term ending January 31 , 1989 .
5 . Move that a unanimous ballot be cast for appointment of
Barry Kirchmeier to the Shakopee Public Utilities
Commission for the balance of a three year term ending
January 31 , 1988 .
6 . Move that a unanimous ballot be cast for appointment of
Todd Schwartz and Carol Schmidt to the Energy and
Transportation Commission for three year terms ending
January_ 31 , 1989 .
JSC/jms
TO: John K. Anderson, City Administrator L)
FROM: Gregg Voxland, Finance Director
RE: Interfund Transfers
DATE: December 31, 1985
Introduction and Background
The Budget contains appropriations for various transfers for the purchase
of larger items of equipment. Council has acted on the purchase of the items
below. The transfer from the Judgement Bond Fund to the Capital Improvement
Fund is in the Budget for 1985. Request approval of the transfers shown below
in accordance with the budget.
From Revenue Sharing to General Fund
Fire Dept
Pumper Custom Fire App. $95,350.00
Pumper Deputy Registrar 5.25
Shop Dept.
Wire feed welder Warren Clay 1,250.00
Street Dept
Dump truck Boyer Ford 28,864.00
if Certified Rustproof 191.00
if Deputy Registrar 10.75
McQueen 1,440.00
Carb & Turbo 655.92
Clerk Dept
Mailing Machine IMS 2,965.00
Microfilm Equip House of Micro 5,175.55
Total $135,907 .47
From Capital Equipment to General Fund
Fire Dept
Fire Hose Conway $340.00
Air Bags Metro Fire 5,220.60
Air Paks Fisco 4,209.00
Total $9,769.60
From the Judgement Bond Fund to the Capital Improvement Fund
The bonds are paid off and the $9,000.32 transfer closes the fund.
Action Requested
Move to approve the transfer of $135,907 .47 from the Revenue Sharing Fund
to the General Fund and $9,769.60 from the Capital Equipment Fund to the
General Fund for capital equipment purchases and $9,000.32 from the Judgement
Bond Fund to the Capital Improvement Fund.
MEMO TO: Mayor and Councilmembers
FROM: Tom Brownell , Chief of Police
RE: Surplus Property
DATE: January 14 , 1986
Introduction:
The department has various items of used equipment which are
no longer serviceable or the cost of repair exceeds the value of
the item.
Background:
The surplus equipment is of no value to the Police Department or
other City Departments and will be sold at auction or used for
its trade-in values to purchase replacement equipment .
1 - KR11 Radar Unit , property #0252 , 1978 , used as
trade-in on new budgeted unit .
1 - 1982 Buick Regal , 85 ,000 miles , serial #1G4AJ69A
3CH193763 to be sold at auction.
2 - MH70 Portable Radios ( 1974) .
2 - MH70 Portable Radio Chargers ( 1974) .
1 - Desk Radio Control ( 1966 ) no replacement
1 - Mobile Radio Base Station ( 1972 ) no replacement
Recommendation/Action Requested:
Declare as surplus property:
1 - KR11 Radar Unit , property #0252 , 1978 , used as
trade-in on new budgeted unit .
1 - 1982 Buick Regal , 85 ,000 miles , serial #1G4AJ69A
3CH193763 to be sold at auction.
2 - MH70 Portable Radios ( 1974) .
2 - MH70 Portable Radio Chargers ( 1974) .
1 - Desk Radio Control ( 1966 ) no replacement
1 - Mobile Radio Base Station ( 1972 ) no replacement
TB: cah
MEMO TO: Mayor and Councilmembers
FROM: Tom Brownell , Chief of Police VV
RE: Used Vehicle Purchase
DATE: January 15 , 1986
Introduction:
For the past five years the department has purchased used
vehicles for investigative purposes .
Background:
The department has budgeted $7 ,000 in capital equipment funds .
As in the past due to our method of purchasing used vehicles ,
staff is requesting authorization to accept quotations and
disburse funds not to exceed $7 ,000 .
Recommendation:
Authorize staff to accept quotations and disburse funds not
to exceed $7 ,000 for the purchase of one used vehicle .
Action Requested:
Authorize staff to accept quotations and disburse funds not
to exceed $7 ,000 for the purchase of one used vehicle .
TB: cah
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MEMO TO: John K. Anderson, City Administrator r
FROM: Judith S. Cox, City Clerk
J
RE: Street Lighting in Horizon Heights
DATE: January 16 , 1986
Introduction
The developers agreements for the Horizon Heights Additions
provides for street lighting, constructed by the City as a Plan
B public improvement and assessed. There are no street lights
in Horizon Heights, to date.
Background
It has not been City policy to install and assess public utilities ,
ie: lights , electricity, and gas; however, with the subdivision
of land we do address them in the developers agreement now under
Plan A. When the Horizon Heights subdivisions were approved
in 1976 and 1977 , the developer asked that the City install
the improvements and street lighting was included in the developers
agreement. If the development had been served by SPUC, street
lighting would have been installed, along with electricity.
However, REA serves this development and it was not installed.
Residents are not requesting street lights, but staff became
aware of this situation when requests were made for releases
from the developers agreement.
Lou VanHout, Shakopee Public Utilities Manager, has obtained
an estimate of $5 ,704 from REA for installation of 10 street
lights in the Horizon Heights Additions . A three year maintenance
and energy cost of $3 , 150 was estimated by Lou. When SPUC installs
street lights , they charge this three year operating cost because
installation is usually made before there are enough homes to
warrant the street lights. Since this subdivision is nine and
ten years old, it doesn' t seem appropriate to charge the development
this three year operating cost.
Alternatives
1. Ignore the fact that street lights are addressed in the
developers agreement and continue to release the developers
agreement, when other conditions are met.
2 . Have a neighborhood meeting with property owners to find
out whether or not they wish street lights with the under-
standing that the cost would be assessed.
3 . Initiate a public improvement project and install the street
lights and assess cost.
4 . Write a letter to property owners to find out whether or
not they wish street lights with the understanding that
the cost would be assessed.
A somewhat similar, yet different, situation existed with Timber
Trails. Under Plan A the developer was to install trees and
develop a tot lot at an estimate cost of $5 , 000. Staff met
with the property owners and as a result minor improvements
were made to the park area and $5 , 000 of that cost was recouped
from the developer.
The street lights in the Horizon Heights area, on the other
hand, are to be assessed and that cost would have been passed
on to property owners by the developer had it been done already
or will be assessed where done. It is not an out of pocket
expense of the developer, at this time, as were the park improvements
for Timber Trails.
One other relevant fact is that the Timber Trails developers
agreements did not contain language waiving rights to public
hearings or appeals, as do the current developers agreement.
So the benefit test could become an issue if and when the street
lights are assessed.
Recommendation
Staff recommends alternative number two.
Action Recommended
Direct staff to meet with the property owners in the mer
Tlrax-ls additions to determine whether or not they wish the instal-
lation of street lights which would be installed as a MSA 429
special assessment improvement and report back to the Council.
JSC/jms
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: 1986 Goals and Objective Worksession
DATE: January 17 , 1986
Introduction
Our 1986 Goals and Objective session will be held on Tuesday
evening, January 28 , 1986 at 7 : 30 p.m. at St. Francis Regional
Medical Center in the Health Education Room. This will not
be a dinner meeting, however coffee and a snack will be available.
Format for the Meeting
In previous years we have used a five step goal setting process
usually consuming two 3-4 hour meetings and a brief period at
a follow-up Council meeting. The five steps have been as follows:
1. Meet as a group and individually list problems, concerns ,
projects, ideas, etc. on individual sheets of paper.
2. Sort the individual sheets of paper by subject and discuss
each one arriving at a consensus to inciude or exclude
the item listed.
3 . Review the status of the prior year ' s goals and objectives
and by consensus delete or amend items completed during
that prior year.
4. Staff would then merge the new list of goals and objectives
with the remaining items on the prior year ' s list incorporating
specific "action" statements for year item. This list
was then mailed to all department heads and Councilmembers
for comments .
5 . Upon receipt of the comments final amendments would be
made to the list and presented to City Council for joint
discussion and approval.
To establish the 1986 goals and objectives we are not going
to do steps 1 , 2 and 3 jointly. I am including with this agenda
item a status report on the 1985 Goals and Objectives for your
review. Any item marked "done" will be dropped from the 1985
list unless someone writes it down on a separate slip of paper
and resubmits it. Items not marked "done" will be carried forward
to be merged with the new goals generated for 1986 .
I am asking that City Councilmembers review the 1985 list and
jot down goals, concerns , problems , projects , etc. prior the
City Council meeting on Tuesday, January 21st. On Tuesday night
I will ask Councilmembers to turn in their new slips for the
1986 goals. At the staff meeting the following morning I will
ask department heads to turn in their new slips . Staff will
then merge the remaining 1985 goals with the new goals , create
action statements and mail the "draft" list of 1986 goals and
objectives to all Councilmembers on Friday, January 24th so
it can be reviewed prior to the worksession on Tuesday, January
28th. On January 28th we will then go item by item through
the "draft" 1986 goals and objectives modifying, deleting and/or
adding any additional items Council or department heads agree
should be added. TO MAKE THIS ABBREVIATED FORMAT WORK AND SAVE
TIME FOR EVERYONE EACH PARTICIPANT MUST SPEND SOME TIME ON THEIR
OWN REVIEWING THE 1985 GOALS AND OBJECTIVES, JOTTING DOWN NEW
1986 GOALS AND OBJECTIVES AND REVIEWING THE "DRAFT" LIST OF
PROPOSED 1986 GOALS AND OBJECTIVES PRIOR TO EACH MEETING.
Food for Thought
In prior years I have provided Council with a check list of
items designed to "get everyone thinking" about goals and objec-
tives. For 1986 I am dropping that format and suggesting you
read the attached article entitled "Planning a Strategy. . . . The
Key to being Prepared, Innovative and Opportunistic" . Of significant
importance is the section entitled "Your Agency' s Strategic
IQ" . Please run down this list of questions . It should help
generate ideas that will make the goals and objectives session
on January 28th a success.
Summary
A summary of the schedule and procedures for the 1986 goals
and objective session is as follows: ( 1 ) receive 1986 goals
and objectives January 17th, ( 2 ) review 1985 Goals and Objectives
and list 1986 goals and objectives by January 21st (January
22nd for department heads) jotting down items for 1986 Goals
and Objectives , ( 3 ) staff consolidates remaining 1985 Goals
and Objectives and merges them with proposed new 1986 Goals
and Objectives and mails the merged list on January 24th, ( 4 )
department heads and Council receive the "draft" 1986 Goals
and Objectives on January 24th and reviews them prior to the
January 28th worksession at which consensus will be used to
arrive at each item on the goals and objectives list, and ( 5 )
department heads and City Council receive the final revised
draft of 1986 Goals and Objectives for approval at Council ' s
February 4th or February 18th Council meeting.
JKA/jms
r
• • • • • •
• _ • • • - I• • • • • • • • • ► •
ns
T T T
PLA Ni[ G A STRATEGY . . .
The Key to-Being Prepared, innovative and Opportunistic
o many not-for-profit organizations the word Developing Strategy -
planning is synonymous with bureaucracy. _ It _ _
means inflexibility and results in scrutiny and What drives your organizations Is it the services
the shuffling of paper. "Beyond the loathing and- � you provide or the clients who need the servicesl
the fear lies one of the best-kept secrets is
America...Planning; it turns out, is really- no more - If you are a- provider of alcoholism services,
---
- and no less than another word for good manage _ chances are you are driven by the needs of persons
went."1- -- ---=- -_ -' who suffer from alcoholism and their families. -
rL_
.__v__._ _____-- your organization expands as the needs of your.
re- are-manvforms of plannin , butfor the clients grow and pulls backas theneed_ dimin-._ -
urposes of. this article, we willexplore planning_- -- ishes,--_All your clients have one thing in common
a strategyand its relation to the development o a they are alcoholics or as alcoholic's relatives. A
long range plan for not-for-pro it organizations._._.- :-..:-_ family planning organization would be driven by the -
long it off ers.__- New services will have
--
Developin-g=-a- strategy-is-= - `+
characteristics similar- to, those-_
the starting point.: It is-,... of current- services and they
the_- basic_, framework of all` _ will focus on generating more
_ patients in a geographic area other-_ forms_ of, planning and
^T
builds on an organization's tip. .""`-=-�f *' and market where there is a
mission-"statement To-- , ,,,, , •, -- �-;tea- ,, i` ' need . But: the clients the
2-0--
family planning center serves do
understand what strate is �'y •� *� �- -'- y p 8
an how it relates to the •"strate iS thefr$m not have the same characteris-
operating side of the agency, Y-�_-, g'�' �' tics. Some may need counseling,
consider two facets which are �' '� •'Y • - ' others gynecological services
critical to survival: what 'Or �h1C11g111deS-thOSe and et others may be coming to
�.. -.-
-�-�^* - - --��� � family planning for prenatal
the or anization wants to oe
a n e h o w . i t s o u pet CYlo1CC5r tela tletertnlner, - care._ -
here . Accor in
to
Benjamin Tregoe and Johm tUe7i"
= a Once you've determined what
Zimmerman ,._. officers of-_
a'�,-iife-ii i- directilon` drives your organization you can
Kepner-Tregoe, Inc. , an ' `- begin the process of strategy
�ofthe=organization.' setting. .-
international management,-"-, -
education and organization � a - -
development firm, "StrateYour Strategy
is the frame-work which -- �' "
8y .,, .�, a �- - - StrateQT is the framework that
guides those choices that:A >..-«.-- ---�+ '^ ` ""` �_"'"--...- guides those choices which
determine the nature- and- �,�.�
- _
direction of the organiza determine the nature and
_Y._
direction o an or¢anization.
tion." - __, _ - that framework is clearly
_ -
Once -
A strategy is a compass not- road map BT de _._ et, an or anization can ay plans, marsha� its re-
veloping a strategy not-for-profits position them- sources an maze its as -to- ay decisions in fight
selves to aggressively take advantage of their-- of what it wants to e. n or anization can
environment and the future. As they look at new command its future.
opportunities they can evaluate them Dased on. - - -
their strate v, thus kee in the or anization from Case Study: - A not-for-profit organization that
eaain south when it should maintain a steady specializes in the opIT— eration of services for over
n�adinszy direction 300 developmentally disabled persons is beginning
__- - continued on page five...
It's a fact—Nonprofit income jumped from $114.6 billion in 1975 to 8314.4 billion in 1983 with 76% of
nonprofit income in 1983 being attributed to `sales.' This income included items such as tuition and basic
hospital charges. (Source: NONPROFIT COUNSEL, August 1986.) _
PLANNING . . . Continued from page One In the counties in which we now offer services,
we will begin the development of: new residential
the process of developing a strategy that will lay services to elderly developmentally disabled
the groundwork for a long range plan.. Its mission persons and innovative vocational services to young
statement states the following: adults over age '2 "
e, ;
'bio provide a comprehensive, well-managed continuum Strategies must be flexible and should be reviewed
of high quality services to persons with disa ;- annually to determine if they need adjustment
ties and their families, and to educate the com- based or changes in the service system resources
munity so that disabled persons may achieve their available or f.uctuations in the competition.
maximum potential throughout ife.
KQU The process of setting strategy will require four
/�ie or ar.ization is client oriented. Its ultimate or five working days over a two-month period.
v oal is to serve developme.ntalty isa e persons Reviewing a strategy and updating it annually will
and their families; its strategy wou_ e ci1ent take about two to three days.5
driven.
Once the strategy is set the foundalion has been
In setting strategy the organization would involve laid for the development of along range plan.
the management team, the entire board of directors,
or just the chairmen of the board committees plus
the officers. Yt►ur r>�cnet's Sfr.•ticgie IQ:
In the
To determine where you are in developing a strategy
those invvololveedd wowo ulc i-op.' s strategy setting session, for v-our organization ask -ourself:
determine:
* Has your board and management staff consciously
What are the pressing service needs? Who needs determined what it wants the organization to be -
services_ but is not receiving them' i'wi*n the the nature and direction of the agency - over the
advent of the "Education of All Handicapped next few years?
Children Act, all disabled children went to public
school. Now these young adults are graduating with * Do you know the specifics of your organization's
high expectations and the services are not avail- strategy?
able to meet their needs. Can this agency meet this
need? Does it make sense to move into other * Would each of the other key managers share the
geographic regions?) same vision of your organization's future strategic
direction?
what are the current and future trends in the
developmental disabilities field? (Where is the * Is your strategy sufficiently clear so you and
service system headed? Is the organization pre- key managers around you can readily agree upon.
pared to meet the needs ofhe taging developmen- what new services and clients (products and
ally disable population? - With deinstitutionali markets) your current strategy would include and
zation there are more severely disabled persons in exclude?
need of residential services. Can the agency meet - -this need? Are there more persons willing to pay * Is your statement of strategy used for making
for privately operated services? Should services future service and client choices? (As opposed
be adapted to current technology or phased out?) to making such choices solely on the basis of cost,
Where are the resources? (Are there more funds manpower, skills required, etc.)
--available for certain. groups 'because the need is * Are your strategic deliberations held separately
gre_ a__er. our the agency access these funds y from your long-range planning efforts?
developing new services or adap ung 1-7-no--s-e-7-In now
exist? As government fundi- oe^omes less avail- * Is vour future strategy clearly determining what
_able, are there other sources of revenue the agency you pian, Project and budget? (As opposed to your
can generate? khat is ^he corpe" tot all pians, projections and 'budgets determining your
sources o� income:) strategy?)
What is the service provision competitionsif *
( Do your key departments have clea-
r, stated
pubic schools are go•_ag to pick-up the under five
strategies?
population-, should the organization consider
dropping this service and shifting resources? Or * Do your departments' strategies fully support
should it continue to provide high duality services the agency's strategy?
to this population in hopes that the public school
will agree to contract with the agency as opposed * Is the overall performance of your organization
to operating the service itself?) reviewed on both strategic accomplishment and
operating results?
From this exercise a strategy will evolve. A
strategy that keeps an organization rroactive, as If the majority of your answers to this test were
opposed to reactive. A strategy statement sho - d "no" , your strategy is in trouble and you are in
be cleer spec,f c and useful ant should fetus desperate need of a central or unifying concept to
on what the organization wants to be guide strategy setting at the top and mid-level
For example, the organization cited in the case management areas.6Ar
study above may develop the following strategy ResourCCS
statement:
lPosner , Bruce G. , "Real Entrepreneurs Don't
"We are a client oriented organization whose Plan," Inc., November, 1985, p.129.
primary thrust is the provision of high quality -Tregoe, Beniamin and .john Zimmerman, Top Manage-
services to the developmentally disabled population ment Strategy, Simon and Schuster, New York, NY,
and their families in the following counties_ " p' i6'
While we will concentrate on service provision 3Hayes, Robert H. , "Strategic Planning - Forward in
to developmentally disabled persons in these Reverse, Harvard Business Review, November-De-
counties, we will actively develop new geographic 4 cember, 1985, p. 114.
areas for our basic services to this population. _ Tregoe and Zimmerman, op. cit. , P. 99.
Target counties will be 5Ibid. , P. 120. - - - -
6Ibid. , P. 3/ 38.
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C = T Y C!F _ H_A K_Q_P_
INCORPORATED 1870
* ENGINEERING DEPARTMENT
129 E. 1st Avenue - Shakopee, flinnesota 5`37a-1376 (612) 445-3650
MEMO TO: Jahn K. Anderson, City Administrator.__
FROM: Ray Ruuska, Engineering Coordinator �C=, ►�_
SUBJECT: Intersection Lighting for Shenandoah Drive
and T. H. 101 and County Read 63 and T. H. 101
DATE: January 7, 1986
INTRODUCTION :
Attached is correspondence from Barton-Aschman Associates,
Inc. and an invoice from Egan McKay Electrical Contractors,
Inc. for street lighting in the locations referenced above.
BACKGROUND:
On Jure 49 1985 City Council authorized the above work be done
at an estimated cost of $9, 600. 02. This lighting was needed
to provide additional safety during nighttime departures from
Canterbury Downs.
ACTION REQUESTED :
A motion by City Council authorizing payment of $6, 607. 00 to
Egan McKay Electrical Contractors, Inc. , 7100 Medicine Lake
Road, Mp i s. , MN 55427. This amount to be paid out of 84-8
T. H. 101 Intersection Improvements Project costs.
RR1prnp
LIGHTING
DBarton-Aschman Associates,Inc.
b1610 South Sixth Street Minneapolis, Minnesota 55454 (612) 332-0421
Date /Z
;f12 <Lf? Calc '"cd rte„ )
Gentlemen:
We are sending you herewith, under separate cover, by messenger, the following items:
Number of Drawing Drawing Revision Prepared
Copies Number Title Date By Remarks
These are being sent to you for the following reasons:
14
C' VIG1 G,G-�tp� Ile-
per
INVOICE NO. 30- 585
A401k
RE.007- �. EG`- N fifICKA t ELECTRICA4L COINTRACTnFS,`If�C�
7100 MEDICINE LAKE ROAD • MINNEAPOLIS, MINNESOTA 55427,,V%Rvr
TELEPHONE 544-4131 • AREA CODE 612 ~
.,.Jif•
DATE December 9 , 19 85
CONTRACT NO.
• Barton-Aschman
1610 So. 6th Street 4 JOB TICKETNO.50098 Cr 305
• Minneapolis, MN 55454
Attn: Ken Anderson YOUR ORDER NO.
CN 14085 TERMS: NET 30 DAYS rp
DO WORK AT: Th 101 & CR 83 , Th 101 & Shena-doah Dr.
DATE COMPLETED:
Furnish and install ( 4) roadway light
poles.
Per Contract: $6 ,607. 00
Approved B4d6t
;,. Date ApproClient!Job N
Rec'd cvanst.-n
T.H-----,'---Section- ------
OR FOR PLACING OF OBSTRUCTIONS ON TRUNK HIGHWAY ��*~�
Area-----------Permit-------------
Prepared in Triplicate. Forward or deliver all copies to proper District/Area Maintenance Office.
Applicant Tel. No. Address
City of Shakopee ((612) 445-3650 I 129 E. First Street Shakopee, MN 55379
Party perfortrung work Tel. No. Nature of work Oposing Lighting with Breakaway
C.S. McCrossan, Inc. I 425-4163 Poles Per Mn /DOT Standard
Surface to be disturbed Q Gravel Q Concrete Is shoulder to be disturbed
(check one) Q Bitum. None Q Yes B1 No
T.H. County Municipality Street or Ave.
101 I Scott I City of Shakopee
Intersecting T.H. at: (ties to land or street lines) II if parallel to T.H. give ties by station, or land lines if rural
_ Shenandoah Drive and Cty. Rd. 83
Size and kind of pipe Depth from surface (I
No. and size of excavations I Method of installation or construction
VV ork to start on or afterI Time required to complete work i Is traffic detour necessary
Q Yes (XNo
If detrur is necessar;, describe rerouting
1, We, the undersigned, herewith accept the terms and conditions of the regulations of the Commissioner of Transportation and agree
to fully comply therewith to the satisfaction of the Minnesota Department of Transportation.
Furthermore, except for the negligent acts of the State, its agents and emp ees, the applicant or his agents or contractor shall
assume all liability for, and save the State, its agents and employees, harm ss from, �3 and all claims for damages, actions or
causes of action arising out of the work to be done herein and the Contin ng usage, C n uctin reconstructing, maintaining and
using of said u •lity under' his application and Permit for construction//
7 � Applicant's
Dated-- Signature.-- -
--- - ---- - -- - - - ------------------- ---------------------
C1T�
SEE REVERSE SIDE AUTHORIZATION OF PERMIT
FOR REGULATIONS (PERMIT NOT VALID UNLESS BEARING SIGNATURE AND NUMBER) Permit No------------_-----------
his
In consideration of their agreement to comply in all respects with the regulations of the Commissioner of Transportation covering such
operations, permission is hereby granted for the work to be done as described in the above application, said work to be done in
accordance with special precautions required as hereby stated:
THIS PERMIT IS APPROVED SUBJECT TO THE FOLLCKING CONDITIONS:
The applicant or its contractor shall notify Mr. Forest Moen or Mr.
Gordon McKinnon, at 545-3761, at least 2 days prior to starting
' construction so State inspection may be arranged, and for approval
of all highway materials prior to their placement. The total
installation shall meet Mn/DOT specifications.
The applicant shall provide ir.-house inspection at all times while on trunk
highway right of way.
No material shall be deposited on the traveled roadway.
Materials shall not be placed on highway right-of-way more than one week in
advance of their use.
The applicant shall contact the owners of the inplace utilities and make all
arrangements for their relocation or revisions as required due to the
construc+,a-on authorized by this permit.
The applicarr shall call Minnesota Department of Transportation Electrical
Services Unit, prior to digging, for location of buried electric lines.
Telephone number 612-297-4426.
While workina within the State's right-of-way, all persons shall wear MrktV rE.0
approved hard hats and fluorescent orange safety vests.
It is expressly understood that this permit is issued subject to the
applicant's compliance with the Rules ane Regulations of the Minnesota
Environmental Quality Council and any other affected Governmental Agencies.
r
All areas disturbed during construction within the State right-of-way shall be
restored to original, or better condition.
There shall be no interference with traffic on T.H. 101.
All work shall be done as shown on the attached layout.
4
Barton-Aschman Associates, Inc.
1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421
May 14, 1985
Mr. H.R. Spurrier
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Re: Intersection lighting at key access points to Canterbury Downs
Dear Mr. Spurrier:
Barton-Aschman Associates, Inc. hereby recommends that the City of Shakopee authorize
its Utilities Commission and others to install lighting at the following intersections:
Power Company Installation Est.
Intersection Jurisdiction By Cost
1. C.R. 83 and S.T.H. 1011 NSP Service-NSP No Chg.
Poles-Contractor $2,800
2. Shenandoah Drive and SPUC Service-SPUC 2,100
S.T.H. 101 Poles-Contractor 2,800
3. 4th Avenue and Shenandoah SPUC SPUC 41900
Drive
4. C.R. 83 and 12th Avenue SPUC SPUC 41700
5. Valley Park Drive and SPUC SPUC 4,900
12th Avenue
TOTAL COST $22,200
1 Requires MnDOT permit and breakaway provisions
Barton-Aschman Associates, Inc.
Mr. H.R. Spurrier
May 14, 1985
Page 2
Lighting of the above listed intersections is needed to provide additional safety during
nighttime departures of Canterbury Downs. Intersections selected for lighting were
evaluated based on the anticipated total number of traffic movements and requirements
for manual traffic control.
Intersection lighting design is proposed as two wood poles located in opposing corners (far
side of intersection) with 40 foot luminaire mounting height along S.T.H. 101 and 30 foot
mounting height, at all other locations. Light source would be 20OW high pressure sodium.
If you have a-;y questions regarding this matter, please call.
i
cerely,vid B. Warzala
ior Associate
DBW:kro
G = _r NI CD F_ SHAKOPaa_
INCORPORATED 1870
* ENGINEERING DEPARTMENT
129 E. 1st Avenue - Shakopee, linnesota 55379-1376 (612) 445-3650
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer
SUBJECT: Federal Aid Urban and Mun cipal
State Aid projects for 1986 and 1987
DATE: January 17, 1986
INTRODUCTION:
This memo addresses Federal Aid Urban (FAU) and Municipal State
Aid System (MSAS) projects for 1986 and 1987 and will provide
a foundation for system improvement planning beyond 1987.
BACKGROUND:
The urgency for addressing system improvements in the immediate
two year period is due to the existing fund balances in Shako-
pee' s FAU Fund and MSAS Fund. The FAU Fund currently has
approximately $181 , 000. 00. Due to inactivity of the FAU System,
approximately $36, 000- 00 in 1984 and $45, 000- 00 in 1985 was
withheld from this fund. The MSAS Fund currently has approxi-
mately $450, 000- 00. Also, due to inactivity of the MSAS, State
A i d threatens monetary penalties to the City' s system needs.
A previous resolution directed the City Engineer to conduct
a Feasibility Study on Fourth Avenue between Fillmore and Scott
Street and pursue FAU funding on this project. The study is
in progress. Upon pursuing FAU funding, it was learned that,
although this being a relatively simple project, all the Federal
steps of a complex project had to be followed. This in all
probability would prevent a 1986 construction of this project.
It was also learned that FAU Funds would be required to cover
a definite percentage of the project resulting in a reduced
amount of County State Aid.
Based upon the desire to proceed expediently, at optimum fund-
with the Fourth Avenue project, a further analysis of
the FAU and MSAS system and funds is presented.
MEMORANDUM
JANUARY 17, 1986
PAGE 2
Federal Aid Urban
Based upon the needs of the system, the following alternate
projects have been identified :
Alternate I. Fourth Avenue from Fillmore Street to Scott
Street (Reconstruction) .
Alternate 2. Tenth Avenue from CSAH 17 to TH 300
(overlay) .
Alternate 3. Fourth Avenue from Shenandoah Drive to CSAH
17 (Reconstruction) .
Municipal State Aid System
Based upon the needs of the system, the following alternate
projects have been identified :
Alternate I. Fourth Avenue from Fillmore Street to Scott
Street (Reconstruction) (This is actually a County State
Aid Route) .
Alternate 2. Fourth Avenue from Apgar Street through
the old prison site to the intersection of Adams and
Sixth. (This connection was proposed in the street network
study by Westwood (Reconstruction & Construction) .
Alternate 3. Apgar Street (or alternate collector route)
from 1st Avenue to 10th Avenue (Reconstruction) .
Alternate 4. 13th Avenue from CSAH 17 to CSAH 16
(Construction) .
Alternate 5. Fourth Avenue from Shenandoah Drive to CSAH
17 (Reconstruction) .
Alternate 6. 13th Avenue from CSAH 89 to City of Savage.
RECOMMENDATIONS:
Federal Aid Urban
Alternate I. Due to the time frames and optimum funding
under County State Aid, this should no longer be considered
a FAU project.
MEMORANDUM
JANUARY 17, 1986
PAGE 3
Alternate 2_ Due to the nature of the project, staff
recommends that this project be considered for FAU funding
with proposed construction in 1987. This project would
be assessed at the rate of 25% for the center 36 feet
of roadway to abutting properties.
Alternate 3. Based upon current need and since right-of-
way acquisition would add to the complex nature of an
FAU project, staff recommends that this project be ad-
dressed in the future under alternate financing, i. e. ,
MSAS, TIF, Special Assessments, and/or Pavement Preser-
vation funds.
Municipal State Aid System
Alternate 1. Since this project can be constructed anytime
after the storm sewer laterals are installed and due to
the need and since optimum funding is through County State
Aid, staff recommends this to be a County State Aid Pro-
ject. The City would be the lead agency and staff is
optimistic of a 1986 construction. City cost would be
financed by special assessments and pavement preservation
funds.
Alternate 2. This project would be driven by redevelop-
ment of the old prison site and would require redesignation
of MSAS routes. Staff recommends that the City pursue
MSAS redesignation in 1986 in preparation of a project
in 1987 or thereafter. This project would be financed
by MSAS, TIF, specia1 assessments, and/or pavement preser-
vation funds.
Alternate 3. Upon selection of the TH 169 bridge approach
alignment, Apgar Street or its alternate collector route
resulting from MSAS redesignation should be reconstructed.
This project would be financed by MSAS, TIF, special a-
ssessments and/or pavement preservation funds. This is
projected as a 1987 project.
Alternate 4. This project would be driven by development
of the area. It is currently designated as MSAS but re-
quires final alignment determination. This project would
be financed by MSAS, TIF, Plan "A" improvements (deve l aper
constructed) and/or Plan "B" improvements ( 100% special
assessment ) .
MEMORANDUM
JANUARY 17, 1986
RAGE 4
Alternate 5. The connection of 4th Avenue through the
old prison site and in installation of signals at CSAH
17 may expedite the need for this project. This project
would be financed by MSAS, FAU, TIF, and/or special assess-
ments. This project is planned for 1987 or thereafter.
Alternate 6. Due to the need of this improvement and
development pressure, staff recommends consideration of
this project for 1986 (See Jim Karkanen' s attached memo) .
Financing of this project would be by MSAS and special
assessments.
REQUESTED ACTION:
Conduct a general discussion of presented alternative projects
and recommendations.
Offer a motion to direct the City Engineer to pursue Federal
Urban Aid funds for the 10th Avenue overlay project from CSAH
17 to TH 300.
Offer a motion to direct the City Engineer to pursue Municipal
State Aid System funds for reconstruction of 13th Avenue from
CSAH 89 to the City of Savage.
Offer a motion to direct the City Engineer to pursue County
State Aid funds for the reconstruction of 4th Avenue from Fill-
more Street to Scott Street.
KA/pmp
FAU
CITY OF SHAKOPEE
129 East First Avenue, Shakopee. Minnesota 55379
MEMO
TO: John Anderson - Admi ni st rat or
FROM: Jim Karkanen - Public Works
SUBJECT• 13th Ave . roadway surface
DATE: July 5 , 2985
As a fol 1 owup to our conversation today , perhaps the following
information wi I 1 help towards a deci si on to construct a temporary
bituminous surface on 13th Avenue . This roadway has presented us with
a continual maintenance problem, and many public complaints regarding
its ' surface and driving condition .
The majority of these complaint s and continual maintenance problems
are because of :
1 . Sandy subbase which does not present a stable foundation for the
2 to 3" gravel base which we constantly try to maintain . About
every other year , we haul in a new 2" base of cruched rock or gravel ,
but it gets pounded down into the sand subbase after continual
grading , constant traffic , and wind erosion . This sandy subbase
and crushed rock base gives a "washboard" effect from the torque
of the drive wheels from the vehicles .
2 . Poor drainage . There are no shoulders on the majority of the RAW,
and there are no ditches for drainage except on the west end of
the roadway . Maintenance crews cut in "weephol es" on the edge of
the roadway so the road will drain as much as possible .
3 . Very heavy truck traffic from the industrial complex adjacent to
this roadway .
4. There is an unusual amount of traffic that uses this road because
it is a shortcut between Co . Rd . 89 and the Schroeders Acres
frontage road connecting to State Hwy 101 . By using this roadway ,
traffic isn' t delayed at the traffic light at Hwy 101 near the
Stagecoach , nor are they subjected to constant delays at the
Chicago , Northwestern Valley Park Depot . The traffic which uses
this shortcut i:moves very fast .
5 . Dust control is a big problem on this road . The City pays to have
calcium chloride applied twice during the summer season , and this
is supplemented by several additional applications by a contractor
who stores his equipment in the vicinity . It is my estimate that
4 or 5 applications of calcium chloride have been applied to the
roadway thus far this year . The contractor used to apply a light
oil application , for dust control , but our Engineering department
has indicated t hat they don' t want oil used for dust control .
The City of Shakopee has been advised by the Minnesota Pollution
Control Agency of the dust complaint in that area . ( I et t er attached)
it is .our policy to routinely grade this road at least after
every rainfall , supplemented by additional grading operations , as
required . This roadway generally receives at least twice as much
13th Ave . continued .
maintenance than other gravel roads in the area. To grade this
road , requires about an hour of actual grading time , and about
an hour and a hal f of t ravel t i me t o and f rom t he garage area .
Because of t he unusual t raf f i c 1 oad , subgrade soi 1 composi t i on ,
heavy truck t raf f i c , and close proximity of the residential houses
in the area , i t i s our recommendat i on t hat a 9 ton bituminous
surf ace be const ruct ed on t hi s roadway i n t he very near f ut ure .
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C = TY CD F- SHAKOPE�
INCORPORATED 1870
* ENGINEERING DEPARTMENT
129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650
MEMO TO: John K. Anderson, City Administrator
FROM: Fulton Schleisman, Engineering Inspector-
SUBJECT :
nspectorSUBJECT : County Road 83 Widening, Contract No. 1984-9
DATE: January IG, 1986
INTRODUCTION :
Council action is required for a resolution accepting work
and making final payment on the County Road 83 project.
BACKGROUND :
All of the work for this project has been completed in accord-
ance with the contract documents.
The Certificate of Completion is attached.
ACTION REQUESTED :
Adopt Resolution No. 8510, A Resolution Accepting Work on County
Road 83 Widening, Contract No. 1984-9.
This Resolution directs the appropriate City officials to make
final payment to C. S. McCrossan Construct ion, Inc. , P. O. Box
847, Osseo, MN 55369, in the amount of $1, 000. 00.
pproved fo Submittal
Ken Ashfeld, City Engineer
FSJpmp
COMPLETE
CERTIFICATE OF QnMP1 ~TION
CONTRACT NO, : 1984-9 DATE: January 16, 1986
PROJECT DESCRIPTION : County Road 83 Widening
CONTRACTOR: C.S. McCrossan Construction, Inc.
P.O. Box 247
Osseo, MN 55369
ORIGINAL CONTRACT AMOUNT , , , , , , , , , , , , $ 162,713.75
QUANTITY CHANGE AMOUNT , , , , , , , , . . . . $ 29,052.55
CHANGE ORDER NO, 1 THRU NO, 3 AMOUNT $ 12,155.10
FINAL CONTRACT AMOUNT , , , , , , , , , , . . 1 1 $ 203,921.40
LESS PREVIOUS PAYMENTS , , , , , , , , , , , $ 202, 921-40
FINAL PAYMENT , , , , , , , , , , , , , , , , , , $ 1,000.00
I, hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the some has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council , I, therefore, recommend above specified
final payment be made to the above named Contractor,
Profession Engineer
RESOLUTION NO. 251+ ti
A Resolution Accepting Werk On The
County Road 83 Widening Project
Contract No. 1984-9
WHEREAS, pursuant to a written contract signed with the
City of Shakopee on September 26, 1984, C. S. McCrossan Construction,
Inc. , P. O. Box 247, Osseo, MN 55369 has satisfactorily completed
the Street Construction, in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that the work completed under said
contract is hereby accepted and approved ; and
BE IT FURTHER RESOLVED, that the City Clerk and Mayor are
hereby directed to issue a proper order for the final payment
on such contract in the amount of $ 1, 000. 00, taking the contractor' s
receipt in full.
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 19
City Attorney
C = TY OF' SHAKCPaa
INCORPORATED 1870
* ENGINEERING DEPARTMENT #
129 E. 1st Avenue - Shakopee, Ainnesota 55379-1376 (612) 445-3650
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer104AA
SUBJECT: Feasibility Study
DATE: January 17, 19B6
INTRODUCTION & BACKGROUND:
The developer of Prairie House Addition has petitioned for
improvements to Valley Park Drive extended north of Trunk High-
way 101 to the point it intersects with a frontage road to
be constructed in conjunction with development improvements,
RECOMMENDATION:
Consider Resolution No. 2511 , Ordering the Preparation of a
Report on an Improvement to Valley Park Drive Extended North
of TH 101 Approximately 350 Feet .
REQUESTED ACTION:
Offer Resolution No. 2511, A Resolution Ordering the Preparation
of a Report on an Improvement to Valley Park Drive Extended
North of TH 101 Approximately 350 Feet .
KA/pmp
MEM2511
RESOLUTION NO. 2511
A Res=olution Ordering The Preparation Of A
Report On An Improvement
to Valley Park Drive Extended North
of TH 101 Approximately 350 Feet
WHEREAS, it is proposed to improve Valley Park Drive extended
north of TH 101 approximately 350 feet by roadway reconstruction
and to assess the benefitted pry_per,ty for all or a portion of
the cost of the improvement, pursuant to Minnesota Statutes,
Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be
referred to the City Engineer for study and that he is instructed
to report to the Council with all convenient speed advising
the Council in a preliminary way as to whether the proposed
improvement is feasible and as to whether it should best be
made Els proposed or in connection with some Other improvement,
and the estimated cast of the improvement as recommended
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
y 1 7
Mayer of the City of Shakopee
ATTEST:
City Cleric.
Approved as to form this
day of , 19
City Attorney —
//G
C_ I 'r '1Z _CD F- SHAKOPaa
INCORPORATED 1870
* ENGINEERING DEPARTMENT
129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650
MEMO TO: John K. Anderson, City Administrator
FROM: Ken Ashfeld, City Engineer / .
SUBJECT: Appointments to Scott County
Transportation Coalition
DATE: January 17, 1986
INTRODUCTION:
The Scott County Board of Commissioners created the Scott County
Transportation Coalition for the purpose to promote better-
highways
etterhighways to, from, and through Scott County.
The bylaws of the coalition call for the Mayor of Shakopee,
among others, to be a member of the Overall Committee and to
be a voting member of the Executive Committee. The chairman
of the Board of Commissioners presides as the chairman of the
coalition. Since most of the working meetings of the Executive
Committee are held during the day, the chairman of the coali-
tion has requested that an alternate also be designated to
attend meetings.
ACTION REQUESTED :
Offer Reso 1 ut i on No. 2506, A Resolution Desi gnat ing Executive
Committee and Overall Committee Member and Alternate Member
Vo 'Scott County Transportation Coalition, and move its adoption.
KA/pmp
MEM25O6