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HomeMy WebLinkAbout06/18/1985 MEMO TO: Mayor and City Council FROM: John K. Anderson , City Administrator RE: Non-Agenda Informational Items DATE: June 13 , 1985 1 . We received a notice from Krass, Meyer and Walsten announcing that Attorney Susan L. Estil has been employed by the firm. So, if you see or hear the name you will be able to place it with Rod ' s firm. 2 . We received the annual report from the Lower Minnesota River Watershed District for 1984 . The report is on file Tor any tounciimembers _VbQ wisb to reyiev it, 3, A t to c hed is w letter f rom Rod Krass that I requested. I had- heard sere abflut there being a conflict of interest in Councilmembers voting for the new storm sewer utility and I thought the letter would help Councilmembers respond to any citizens who are concerned about the possibility of a conflict. 4 . Attached is a memo from Al DuBois , Sheriff Communications , regarding the Marshall barn fire of May 28 , 1985 . It is being provided to all Councilmembers so they will have the exact times of our Fire Department response so Council- members can respond to citizen questions about whether or not the Department was late in responding. 5 . Attached is a request for transit service proposals by Canterbury Downs for patron transit service . Again we are providing this information so Councilmembers are up to date about who is doing what to handle transit needs at the Racetrack. 6 . Attached is a letter from Senator Robert Schmitz regarding his position on Industrial Development Bonds. Postscript , at the LMC Conference on Thursday I learned that we have a two pot system with some special agencies and cities of the First Class in one pot and all other cities in the second pot. When we get more specifics about the new IDB allocation formula for 1986 we will pass them along to Council . 7 . Attached is an informational item regarding specialized emergency equipment available to all cities in the Metropolitan area for catastrophic accidents . Both Joe Ries and Tom Brownell have copies of this correspondence . 8 . Attached is a copy of the Building Activity Report for the period ending May 31 , 1985 . 9 . Attached is a copy of the June 8 , 1985 minutes of the Shakopee Baseball Lighting and Stadium Committee meeting. 10 . Attached is a copy of the May 29, 1985 minutes of the Downtown Ad Hoc Committee . 11 . Attached are copies of the April 29 and May 13 , 1985 minutes of the Shakopee Public Utilities Commission. 12. Attached is a copy of the April 18 , 1985 minutes of the Energy and Transportation Committee. 13 . Attached is a copy of the May 16 , 1985 minutes of the Planning Commission. 14. Attached is a copy of the June 20 , 1985 agenda for the Planning Commission meeting. 15 . Attached is a copy of the June 20 , 1985 agenda for the Energy and Transportation Committee meeting. 16 . Attached is the Revenue and Expenditure Report of of May 31 , 1985 . 17 . Attached is a copy of Ehlers & Associates June 1 , 1985 Newsletter. 18. Attached is the annual Minnesota Department of Health inspection report on the City ' s water system. The report went to SPUC and the City and Scott County received copies. If you have questions please call Lou. JKA/jms Law Offices of (CRASS, MEYER & WALSTEN Chartered Suite 300 Marschall Road Business Center Phillip R. Krass Parslegais 327 South Marschall Road Barry K. Meyer Barbara J.Hedstrom P.O Box 216 Trevor R. Walsten Jolene R.Wagner Shakopee. Minnesota 55379 Elizabeth B. McLaughlin Lori A.Wermerskirchen (612)445-5080 Rochelle M. Anderson Shelly T.Felsing Of Counsel Office Manager Dennis L. Monroe Wands Breimhorst June 12, 1985 Mr. John Anderson City Administrator City of Shakopee 129 Fast First Avenue Shakopee, MN 55379 Ke: Conflict of Interest Dear John: This letter is in response to the issue you raised to me on the telephone relative to whether or not the establishment by the City Council of a drainage or other city-wide or area-wide policy or even tax or assessment which affects one or more of the members of the Council in a manner substantially greater than other members of the Council would create a potential conflict of interest under Minnesota law. We must begin such consideration with an acknowledgment that under law every member of the City Council must be a resident of that City. Consequently, it is difficult for any Council member to take any action which does not affect that Council member financially. The establishment of the annual levy, the creation of a public improvement project resulting in an assessment, the implantation of public utilities which may benefit property, all of these items may specifically affect one or more Council members financially. Under Minnesota law in and of itself, such financial impact is not grounds for disqualification of that Council member in voting on that matter. Indeed, if it were, we would rarely have a quorum of officials capable of voting in such situations. As examples, the Minnesota Supreme Court has determined that a public official who owns land adjoining the proposed highway or roadway is not disqualified from voting to establish that road. The Court reasoned ti-,at the decision to establish a roadway will be of interest to all local citizens including public officials. (See Webster v. Board of County Commissioners of County of Washington, 26 Minn. 220, 2 N.W. 697, 1897; and Township Board of Lake V"allev Township v. Lewis, 234 N.W.2d 815, 1975.) �r Mr. John Anderson Page Two June 12, 1955 The Minnesota Supreme Court has generally taken the view that a member of a City Council owning land which will be benefited by a local improvement is not precluded by his interest from petitioning for the improvement, voting to undertake it, or voting to adopt the resulting special assessment. In the landmark care of Lenz v. Coon Creek Watershed District, 153 N.W.2d 209 (1967), the Supreme Court specifically held there is no disqualifying conflict of interest where four of the five managers of a watershed district own land which would be benefited by the proposed district. The Lenz Court drew a parallel between the facts in the Lenz case and a situation where members of a municipal_ City Council assessed lands owned by them for municipal improvements. The Court said that this potential conflict of interest does not itself disqualify them from participating in the improvement proceedings. As a general rule, if the policy, assessment, or vote is more of a general nature, and affects property in addition to the Council members' property, a disqualifying conflict of interest probably does not exist. However, when the vote begins to zero in on the property or financial interest of the Council member specifically so that just that Council member' s property is affected and that member' s financial interests impacted upon, such a conflict of interest may exist. It is our strong recommendation that when you or a member of our City Council believes such a conflict may exist or be alleged to exist, then you seek an advisory opinion from your attorney. Often times these are judgment calls and you could argue that the attorney' s judgment may be :ao better than the Council members' judgment, but it is a strong good faith step to seek such an opinion and to know that the vote was taken after legal advise obtained. Please call should you have further questions on this issue. Yours very truly, KRASS, NtY & WALSTEN CHARTERED lip Krass PRK:m j Ll` 30 May, 1985 '0— Joe Ries Fire thief Shakopee Fire department FROM: Lt . Al Cru Bois Sheriff Communications SUBJECT : Marshall Barn Fire 28 May, 1985 Chief Ries: I have heard comments relating to the Marshall Barn Fire to the effect that " it took 20 minutes for the Fire Department to get there" and other such quoted time=.. In anticipation of this being a issue for you , I have listened to the tape , and have transcribed for your information the sequence of events from the tape . Hr . Min . Sec . ACT I ON 17 21 29 1st phone call reporting fire 17 21 :39 2nd phone call reporting fire 17 21 51 Shakopee Fil-e Dept . Paged 1? 22 20 9500 (Chief) in service 17 22 20 Shakopee Police sent to fire 17 22 40 9500 Chief asked for mutual aid to be sent 17 22 57 3rd phone call reporting fire 17 24 03 4th phone call reporting fire 1 : 24 05 5th phone call reporting fire 17 24 50 9520 in service 11 25 19 6th phone call reporting fire r 25 50 Various mutual aid units reporting in service and enrou to . 17 26 00 950 in service 1 did not go an further , I think this will answer- any questions that may come up . Unfortun.atley due to the amount of radio traffic on the air , I could not pick out iAjhen any were on the scene of the fire . However , the sequence of events would indicate that the response time was excellent . The Shakopee squad was reporting the fire very large and out of control at 17:24:03, and assuming he was on sight at that time , your first unit arrived a very short time after him, I was observing this from my home . 1 bore this is of some help if i'ou have and problems with the cal 1 ( {; <1 REQUEST FOR TRANSIT SERVICE PROPOSALS Canterbury Downs racing commences on June 26, 1985, in Shakopee, Minnesota. Traffic congestion is expected due to a large influx of visitors. In an attempt to minimize traffic congestion, Canterbury Downs wishes to endorse and encourage private transit carriers to provide transit service to Canterbury Downs from the Metropolitan Twin Cities Area, exclusive of private charters serving restaurants, groups, etc. Service Area: Attached is a map of the Metropolitan Twin Cities area separated into proposed service corridors. As noted on this map there are 11 service areas, many of which _nvprLgn.inJ.hP.MionP.-nntisnr SY_-.PntrltlrXwr-tnWns- Canterbury Downs recognizes that due to varying demand levels and alternative methods of providing transit service, transit carriers may wish to propose different -sem V,Z.•e anus`tr rar `L�rase trek r[L-L-b-cm`L4 re dtcath rut,-n rap. Out-State Service Canterbury Downs wishes to endorse private transit carriers to provide service to the racetrack from out-state Minnesota. To better accommodate potential out- state transit service, Canterbury Downs is also requesting service proposals from out-state operators. Nature of Service: Canterbury Downs anticipates there are different options available to provide single fare transit service to and from the racetrack. These options would include: Regular Route Service: An operator(s) would run a service to and from the racetrack on a scheduled fixed route basis. Tour Service: An operator(s) would provide service to the racetrack with a demand responsive system where customers would contact the private carrier and routes to the track would change dependent on daily demand. Charter Service: Canterbury Downs would enter into a contract with a private carrier(s) to provide charter service to the racetrack from specific corridors in the Twin Cities metropolitan area. Racing Hours and Season: Racetrack hours are from 4:00 P.M. to 7:30 P.M. weekdays and 2:00 P.M. to 6:00 P.M. weekends. The racing season runs from June 26, 1985, to October 15,1985. Canterbury Downs will provide special parking for transit vehicles, inbound via Shenandoah Drive and outbound at the east entrance on Fourth Street. Additionally, Canterbury Downs is willing to provide referral service to operator(s), and assistance with promotion and advertisement of the transit services. Information Requested: Canterbury Downs requests the following information from transit carriers interested in providing single fare transit service to the racetrack: o Proposed area(s) of service (specific routes, stops, etc.) o Type(s) of service to be provided o Estimated weekday/weekend ridership o Fare structure and fare payment system o Availability of indemnification insurance o Arrival and departure times from Canterbury Downs o Type and number of equipment proposed for service (including age, condition, etc.) o Provisions for backup equipment o Cost of service to be payed by Canterbury Downs, if any o Draft contract with Canterbury Downs It is intended that equipment provided will be well maintained, clean and in keeping with the image of Canterbury Downs. Service Restrictions: Private carriers will not compete with the MTC nor will they offer intermediate point service. Private carriers will be required to provide service until the end of the season and to notify Canterbury Downs of significant changes in provision of service from the metropolitan area of the Twin Cities. Interested applicants should submit the proposals by 5:00 P.M. on Friday, June 14, 1985. To: Mr. Fred J. Corrigan Admissions Manager c/o Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 (612) 332-0421 �-- o�010 1 �Yflot rin • to _ J1 � w Q SL SS b r ' -- z • In N r _ d f I + O w O y wN co ui Ar N: E N le H. to M A Ln la b , q _ d Z n N N N , I o� tonCO i_ t Z W N W F— i N i W {OQ ko In Lm gI iwi io lo 4 bw l ' F- , f z t N a ' 8� ROBERT J. SCHMITZ Senator 36th District 6730 Old Hwy. 169 Blvd. CITY Qv: SHAKE Jordan, Minnesota 55352 Senate Office: 235 State Capitol St. Paul, Minnesota 55155 Phone: 296-7157 State of Minnesota June 4, 1985 Mr. John K. Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear John: Thank you for your letter expressing your support and the support of the 26 cities in the Municipal Caucus regarding the Senate's proposed revisions to current IDB regulations as opposed to the House version. As you know, Senator Pogemiller is an articulate spokesman on IDB's. The conference committee, I am sure, will have considerable discussions pro and con regarding this issue. I strongly support the IDB program. It is the most effective tool Minnesota cities have to encourage development and future additional tax base. Thank you for writing John. Sincerely, ROBERT J. SCHMITZ Chairman Local & Urban Government Committee RJS/st COMMITTEES • Chairman, Local and Urban Government Rules and Administration • Finance • Transportation • Veterans and General Legislation DIVISION OF EMERGENCY SERvi;;ES G B5 - STATE CAPITOL (612) 296-223: STATE OF IVON JESCIT4% DEPARTMENT OF PLIK i_- SAFETY SAINT PAi;L 55155 June ?, 1025 Mr. John Anderson, Admin. City of Shakopee 129 East lst Avenue Shakopee, Minnesota 55?79 Dear Mr. Anderson: In recognition of the increasing threat posed by the manufacture, transpor- tation,, and storage of hazardous materials, the State of Minnesota has pur- chased and equipped a HA7MAT response van, and trained state HA7MAT techni- cians to respond on this van, when state assistance is requested by local units of government. Last January, all communities in the seven county metropolitan area were sent letters, soliciting their participation in, and support for, a model hazardous materials response program. Many favorable responses were re- ceived, and implementation of a "state supported local response" was un- derway. Since then, the budgetary process has forced us to switch, to a state response which will support local governments ' response. The purpose of this letter is to inform you of the program status, the availability date for van response, and procedures for requesting activation of the van (state response team) . - We are setting July ?rd as the official implementation date. Be- ginning that day, state agency HA7MAT response technicians (the state response team) will be on-call to respond 24-h0l.irs every day. - The HA7MAT van (state response team) will respond to catastrophic HA7MAT incidents in your political subdivision, but only if re- quested by one of your officials (police or fire official , mayor, administrator, etc. ) . - Activation is accomplishee by requesting assistance through the Division of Emergency Services duty officer (61.2/778-0800). Upon arrival at the incident, the team leader will report to the on-scene commander to offer assistance. THE STATE RESPONSE TEAM WILL REMAIN UNDER THE DIRECTION OF THE Oh'-SCEME COMMANDER. UVDEP, NO CIRCUMSTANCES WILL THIS TEAM "TAKE OVER" THE RESPONSE OP- ERATION. AiNI June ?, lgP5 Page 2 The state HA7MAT response team will not take over the functions or responsibilities of the responders currently on call for the Department of Aqriculture, Pollution Control Agency, and Depart- ment of Transportation. Again, the state team was created to respond on the state HAZMAT van to catastrophic incidents. Catastrophic is define' as any incident: beyond the response capabilities of the affected political subdivision. We hope you will never need the assistance of the state HAZMAT van and response team; however, we will be ready to assist you in the event the occasion ever arises. 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G L C. •r ro 0 --> _ C co a V) 4> ft E r C' 4> ^- C > (�; y f f; � ,� r •, �.. a •� � t ... . . -. r- r r t." R (� CITY OF SHAKOPEE BUILDING ACTIVITY REPORT MAY, 1985 PERMITS ISSUED 6648- 6702 Yr. to Date Total Previous Year Number Number Valuation Number Valuation Mo. Ytd. Single Fam-Sewered 4 16 13170 ,034 4 15 938 , 200 Single Fam-Septic 1 2 160 ,843 2 5 465 ,000 Multiple Dwellings 1 6 709 , 600 1 7 606 , 500 (No.Units ) (YTD Units ) (4) ( 14) (4) ( 16 ) Dwelling Additions 10 17 66 , 318 Other 2 5 1033222 - - - Comm. New Bldgs . 1 5 230905341 1 3 491 ,875 Comm. Bldg. Addns . - 7 9 , 140 ,010 - - - Industrial-Sewered - - - - - - Ind.-Sewered Addns . - - - - - - Industrial-Septic - - - - - - Ind.-Septic Addns . - - - - - - Accessory/Garages 8 15 95 ,693 9 20 1023280 Signs & Fences 13 27 23 ,930 7 15 12 ,310 Fireplaces/Wood Stove - 4 9 ,980 - 5 175900 Grading Foundation 2 3 313000 - 3 35 ,500 Remodeling(Res . ) 3 8 425470 3 21 875600 Remodeling( Inst. ) - - - - - - Remodeling(�nam)or 3 17 15479 , 801 1 20 3223299 TOTAL TAXABLE 51 140 153123 ,242 35 147 3 ,264 ,531 TOTAL INSTITUTIONAL - - - - - GRAND TOTAL 51 140 15 , 123 ,242 35 147 332645531 Mo. Ytd. Mo . Ytd. Variances 3 8 1 4 Conditional Use 5 15 - 4 Re-Zoning 2 3 - 1 Moving - 2 1 1 Electric Permits 35 107 24 107 Plbg. & Hts . Permits 23 99 26 95 Razing Permits Residential - - - Commercial - - - Total dwelling units in City after completion of all construction permitted to date . . . . . . . . . . . . . . . . . . . 33770 Cora Hullander Bldg. Dept. Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN MAY, 1985 6648 William Norton 326 Filmore Deck $ 700 6649 Ken Hyatt 1077 Swift Garage 75000 6650 Quality Bldrs . 1098 Madison Deck 1 ,280 6651 Daniel Garnhardt 1885 E. Shakopee Fence 1 ,000 6652 Ebert Const. 4110 Valley Ind. Blvd. Vet Bldg. 150 ,560 6653 Richard Logeais40:p07 0 Eastview Cir. House 563000 6654 Dave Wiggin 2017 W. 12th Foundation 103000 y� / 01;� <""- 4 un i t a p t 6655 Cancelled G7 F 6656 Quality Bldrs . 1273 E. Shakopee Garage 5 ,400 6657 Mona Mork 903 W. 5th Deck 800 6658 Tom Gits 111 E. 5th Alt . 13000 6659 Michael Huber 1746 Presidential Ln Fence 626 6660 Durabilt Garages 506 E. 3rd Garage 5 , 899 6661 Lake Country Bldrs . 2588 Hauer Tr. Deck 4 , 320 6662 Fred Corrigan 8075 Martindale Pool 1 ,900 6663 Duain Swenson 1030 E. 4th Alt . 77 , 300 6664 Glen Kirkpatrick 1176 Van Buren Fence 377 6665 Tim Henning 840 Prairie Fence 100 6666 E.L. Prahm 1561 E. 1st Foundation 10,000 6667 Valley Fair Addn. 46 ,800 6668 Ed Underwood 818 Holmes Alt . 420 6669 Charles Pass 126 N. Atwood Garage 6 , 240 6670 Charles Pass 126 N. Atwood Alt. 5 ,000 6671 Laurent Bldrs . 1932 David Ct . Deck 2 , 500 6672 E.L. Prahm 1561 E. 1st Alt . 5 ,000 6673 Laurent Bldrs . 2064 W. 13th 4-plex 50 ,000 ( 1 unit ) 6674 Laurent Bldrs . 2062 W13th 4-plex $ 60 ,000 -,* / �j;, /s-t" ( 1 unit ) 6675 Laurent Bldrs . 2060' 7- 1 th 4-plex 60 ,000 .� .Q .071- A.ff ( I unit ) 6676 LaurentBldrs . 205 W. 1th 4-plex 583000 4.k ,&,/ G�"�,��- -J /s� ( 1 unit ) 6677 Francis Kroyer 503 E. 1st Sign 300 6678 Joe Honermann 637 Jackson Addn. 213000 6679 Terry Loftus 208 Foothill Tr. House 58 , 843 6680 Petroleum Maint . 804 1st Addn. 1 , 800 6681 Clarence Gelhaye 735 E. 7th Garage 8 ,400 6682 Signs of Chaska 321 W. 1st Sign 400 6683 Thomas Monnens 1042 Pierce Fence 100 6684 Francis Ries 911 S . Clay Garage 43224 6685 Nordquist Signs Racetrack Signs 6 ,000 6686 Griggs Contracting Racetrack Tanks 15 ,347 6687 Void 6688 Lawrence Johnson 730 Marschall Rd. Stg. Bldg. 570 6689 Dr. N.A. Monroe 312 E. lst Sign 100 6690 Butch Notermann 105 S . Lewis Sign 100 6691 Eugene Malz 2235 Park Ridge Dr. Deck 25496 6692 Void 6693 Gerald Poole 1077 Dakota Deck 25312 6694 Francis Kreuser 1033 Atwood Porch 3 ,000 6695 G .F. Juergens 1567 Jackson Court House 89 , 500 -?O�p B L ;+171 � /say 6696 Robert Jasper 12��1ti/. House 72 ,500 6697 Richard Logeais 1050 Eastvie Circ-e House 52 ,000 6698 Void 6699 James Wooldrik 440 E. 4th Garage 5 ,292 6700 Ruth Bayless 219 W. 6th Fence 100 6701 Ralph Akins 123 E. 1st Ave . Sign 300 6702 Melissa O'Rourke 8615 Boiling Springs Ln Fence 532 r s .s-- ---MF"—'V 0 W . A 1 ■ I- I '4S1 6 rmI�� 41F_ a41WM10 PM as ■arrsIfroa � r _/ra �LriIM—'A'r �—I ita� ■ 1I 1• r—II ■ a ♦---- ■ �-r-7 rT-►—� �� -rT- ■ iI/ / I ar — ram Vr�. a/ IIIc ■ ■ — fir I■ ■ I■ ■ / Ir /=TmX ■ � 1 � a■.� � ! ar� 1 raI � I ■■� � r/■■I■■I■lr ram am■s— AM SHAKOPEE BASEBALL LIGHTING/STADIUM COMMITTEE MEETING JUNE 8, 1985 The meeting was called to order at 8:40 AM by Chairman Joe Schleper at Perkins Restaurant. Members present: Dennis Hron, Bert Noterman, Bob Techam, Joe Schleper, John Goihl, Dick Mertz, Jim Stillman, Bill Schleper and George Muenchow. C�airman Schleper gave a progress report on committee activities: a. Lights are up and working very nicely. b. Dugouts are in, but need painting and touch up work. C. Score Board, purchased by Jaycees, is in town and will soon be erected. d. Notification has been received by the City Of Shakopee that lights can now be turned on after 7:00 PM rather than the previously determined 9:00 PM with the City assuming the risk of exceeding the Demand Charge figure. Jim Stillman had spearheaded the securing of background information which made this decision possible. e. The Grandstand erection is on hold for about two weeks when Danny's Construction can free up some time. Sand blasting and painting of steel girders will be done at Danny's Construction. Seats to be erected in units of eight probably at the Utilities Building. Volunteers are needed for that project. f. The drawing for the prizes will be June 16 during the Shakopee-Chaska Baseball Game (Fifth Inning) . It will be a low key celebration. Dedication of this facility_ will be at a later date when it is completed. Bob Techam gave a Treasurer' s Report. $14,600.00 has been received so far on Ticket Sales. It was estimated that $25,000.00 still is needed to cover all expenses. The meeting was adjourned at 9:30 AM. Respectfully submitted, George F. Muenchow, Secty. H President-Joe Schleper 445-3251 Secretary-George Muenchow 445-2844 Treasurer-Bob Techam 445-6029 Shakopee Community Services 129 East Levee Drive, Shakopee, MN 55379 445-2742 PROCEEDINGS OF THE DOWNTOWN AD HOC COMMITTEE SHAKOPEE, MINNESOTA May 29 , 1985 Chrm. Laurent called the meeting to order at 7 : 35 a.m. with the following voting members present: Steve Clay, Terry Forbord, Don Martin, Jim Stillman, Joe Topic , Jerry Wampach and Bill Wermerskir- chen, Jr. Absent: Mike Sortum, Dan Steil, Dick Stoks , Pete Sames and Tim Keane. Also present: Jeanne Andre , Community Development Director, John Anderson, City Administrator and Will Schroers . The agenda for the May 29 , 1985 meeting was approved. Clay/Stillman moved to approve the minutes of the May 8 , 1985 meeting as presented. Motion carried. Terry Forbord reported on the tour of the ten city hall sites he had accompanied the City Hall Siting Committee on. The majority were outside central business districts. He informed the Committee that there are advantages to having City Hall downtown. It might send the wrong signal to business men if it is moved out of the downtown area. Bill Wermerskirchen reported on the May 28th City Hall Site Committee meeting. He concurred that if City Hall isn ' t downtown who else wants to be downtown. The City Hall Site Committee is giving preference to vacant sites for easier acquisition. Three of the eight potential sites are in the downtown area, but they involve redevelopment. They are 1) Block So. of the Post office across the tracks 2 ) area around Phillip' s Funeral Home 3 ) West of St. Mark ' s Church. The City Administrator advised them that most grants do not have as an elibible activity building city halls. He also said that the the Site Committee does not want to rehabilitate old buildings which tend to provide makeshift facilities . They would appreciate input and would welcome the Downtown Committee to attend their next meeting June 25th. Steve Clay commented that he can ' t see why a brand new building is needed. The City Administrator reported that 53 citizens attended the storm sewer hearing on May 28th. A number of questions were asked and after the City Engineer ' s presentation everyone seemed to understand that something has to be done. The City Council will probably vote to pass on the storm sewer project at their meeting on June 18th. The audience was assured that curb and gutter and other improvements would not come out of the storm sewer fund. In the absence of Tim Keane the Community Development Director reported on the round table meeting held on May 13th with the ICC. The ICC seemed to be in favor of using City staff as opposed to using a local development corporation to encourage new industrial development. Page 2 Downtown Minutes 5/29/85 The City Administrator believes there is a healthy tension situation existing between the ICC and the City Council in that they do not always grant all budget requests. However they have just consented to spend $13 , 000 on a brochure request by the Community Development Director. Though not always in agreement both the Council and ICC are going forward together. Bill Wermerskirchen believes the Shakopee Development Corporation is obsolete. In this day and age selling shares and helping out just one business is not sufficient. Something on a larger scale and a different format is needed. The Community Development Director noted that the City Council will soon be considering the expenditure of residual racetrack tax-increment funds for other community development needs in the project area. The City Department heads have noted the following four major projects that need additional revenue support for Council consideration: PROJECTS PRELIMINARY COST ESTIMATE 1. Downtown Streetscape $3 ,000 ,000 2. 169/101 Junction and 101 By-pass ( local contribution) $2 ,000 ,000 3 . Street Reconstruction 75% x $5-7 ,000 ,000 The Downtown Committee expressed frustration because they would like to move ahead with redevelopment of downtown but because of the By- pass it is on hold. It was suggested that one section that would not be affected by the by-pass could be completed to show that progress is being made. The consensus was that the parking lot on Second Street between Holmes & Lewis should be top priority. Terry Forbord suggested hiring a consultant for an overall design selection and then proceed in phases. The consultant would work up a plan which the Committee could either approve or reject. There could be a number of alternatives for obtaining a consultant 1) working with Westwood Engineering' s Mr. Erkkila 2 ) using finalists in previous RFP 3 ) using Orr-Schelen-Mayeron (CSM) who don ' t have a landscape architect on staff or 4 ) going out for a major or minor request for proposals which would be time consuming. Clay/ Stillman moved to request from City Council the approval for allocating tax-increment funds from the race track to hire Westwood Planning and Engineering, or selecting another firm, for landscape , street materials and design elements , and to complete the design and engineering for the parking lot between Holmes and Lewis South of Second Avenue. Roll call vote: Yes: Steve Clay, Terry Forbord, Gary Laurent, Don Martin, Jim Stillman, Joe Topic, Bill Wermerskirchen. Noes : Jerry Wampach Motion carried. r Page 3 Downtown Minutes 5/29/85 Don Martin would like to see businesses decorate their store fronts with flags and banners as a welcome to visitors. Bill Schroers would like to see more businessmen attend Downtown. Committee meetings and show more interest in its activities. The Chairman will call the Chairman of the Retail Committee of the Chamber of Commerce with these suggestions. Clay/Stillman moved to adjourn at 9: 35 a.m. Motion carried. Darleen Schesso Recording Secretary l MINUTES OF THE { SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on April 29, 1985, at 4:30 P.M. in the Utilities meeting room. Commissioner Kirchmeier offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Kirchmeier, Cook and Gorman. Also Manager Van Hout, Superintendent Leaveck. Motion by Cook, seconded by Gorman that the minutes of the April 1, 1985, regular meeting be approved as kept. Motion carried. Motion by Gorman, seconded by Cook that the minutes of the April 15, 1985, special meeting be approved as kept. Motion carried. BILLS READ: City of Shakopee 20,032.00 A.T. and T. Information Center 69.69 A.T. and T. Information Center 17.83 Apple Glass and Mirror 75.46 Battery Tire and Warehouse 31.68 Border States Electric Supply, Inc. 2,967.00 Burmeister Electric Company 973.40 Capesius Agency, Inc. 585.00 Capitol City Welding Supply, Inc. 16.00 Carlson OK Hardware 38.62 City of Shakopee 1,641.28 City of Shakopee 196.00 City of Shakopee 199.16 City of Shakopee 34,916.01 Clay's Printing Service 273.55 Coin Acceptors, Inc. 103.49 Continental Research Corporation 100.00 Electronic Center, Inc. 158.13 Graybar Electric Company, Inc. 414.30 H & C Electric Supply 3,876.00 Mary Henderson 27.36 Krass, Meyer & Walsten 126.00 Leef Bros, Inc. 27.00 Robert S. Means, Co. Inc. 40.75 Ken Menden 25.08 Minnegasco 80.71 Minnesota Municipal Utilities Assoc. 170.00 Motor Parts Service Co., Inc. 17.57 Northern States Power Co. 201,749.72 Northern States Power Co. 191.01 Northern States Power Co. 317.97 Northland Electric Supply Co. 167.26 Don Parrott 200.00 Pitney Bowes 109.50 Reynolds Welding Supply Co. 3.18 Schoell and Madson, Inc. 4.20 SERCO 64.00 Shakopee Public Utilities Comm. 212.27 Shakopee Valley News 17.50 Southwest Suburban Publishing, Inc. 123.50 Starks Cleaning Service 17.30 Suel Business Equipment 38.94 Truck Utilities and Mfg. Co. 2,559.44 Valley Industrial Propane 10.88 Westinghouse Electric Supply, Co. 30.20 Water Products Company 6,793.16 Northern States Power Co. 42.81 Lou Van Hout 49.33 Knights of Columbus Hall 550.00 Minnesota Municipal Utilities Association 740.00 Motion by Cook, seconded by Gorman that the bills be allowed and ordered paid. Motion carried. Motion by Cook, seconded by Gorman to offer Resolution #290 A Resolution Devoted to Edmond S. Leaveck for Twenty Eight Years of Faithful Service. Ayes: Commissioners Cook, Kirchmeier and Gorman. Nayes: none. Resolution passed. Motion carried. Manager Van Hout presented the bids for the the development of Well #4. Motion by Gorman, seconded by Cook to award the bid to Keyes Well Drilling. Motion carried. Motion by Gorman, seconded by Cook that the meeting be adjourned. Motion carried. !/ I Lou an Hout, Manager MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION (Regular Meeting) The Shakopee Public Utilities Commission convened in regular session on May 13, 1985 at 4:30 P.M. in the Utilities meeting room. MEMBERS PRESENT: Commissioners Kirchmeier, Cook and Gorman. Also Manager Van Hout and Secretary Menden and Liaison Wampach. Commissioner Kirchmeier offered a prayer for divine guidance in the deliberations of the Commission. Mr. John Anderson, City Administrator, Bo Spurrier, City Engineer and Gloria Vierling, Councilperson were present to present the May 6, 1985 memo regarding relocation costs and policy matters. A discussion followed. A tentative meeting was set for July 15, 1985 for further discussion. The past due bill of the Valley ,Ice Arena was discussed. Motion by Cook, seconded by Gorman that the Manager be directed to write a letter to the Valley Ice Arena stating that they have until July 1, 1985 to meet the two conditions that we outlined previously at our April 1, 1985 meeting. 1.) That partial payment of $2,500.00 be made. 2. ) That a timetable for payment be presented with the accrued debt to be taken care of before October 1, 1985. Manager Van Hout presented two plats. Della's First Addition and Hauers Third Addition. Both plats fall at the edge of our service areas. The Commission directed Manager Van Hout to provide service to both plats if at all possible. The matter will be presented to our attorneys for their consideration on this matter. Commissioner Kirchmeier inquired into the status of the Howe Chemical water meter. Manager Van Hout will be forwarding a final notice for disconnection with the dates determined previously for installation of the meter. There were no lost time accidents for the month of April, 1985. The next regular meeting will be held on Thursday, June, 1985 at 4:30 P.M. in the Utilities meeting room. Motion by Gorman, seconded by Kirchmeier that the meeting be adjourned. Motion carried. Barbara Mende, Secretary i k In PROCEEDINGS OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 18, 1985 Chairman Ziegler called the meeting to order at 7:32 p.m. with Commissioners Allen, Dunwell, Schwingler, Sorenson, and Weeks present. Barry Stock, Administrative Intern, was also present. Commissioners McNeil and Spiotta were absent. Chairman Ziegler introduced Mr. Eugene Allen, a new member to the Commission, and welcomed him to the Energy and Transportation Committee. Dunwell/Sorenson moved to approve the minutes of the March 21 , 1985, meeting as kept. Motion carried unanimously. DIAL-A-RIDE CONTRACT - AMENDMENT NUMBER ONE Mr. Stock explained that passengers who currently ride the Dial-A-Ride are required to carry the exact change for their fare. This policy has led to numerous requests for a punch card and/or monthly passes. He recalled that at the March meeting, the Committee approved the punch card proposal which established a punch card for each ridership category with the cost for each card based on the number of rides offered and the lowest fare for that rider- ship category. Staff discovered that the current Dial-A-Ride contract specifies that Van Pool Services, Inc. is responsible for receiving, collecting, and depositing all revenues from the transit operations. Therefore, before the City can pursue selling punch cards, an amendment to the contract is necessary. Mr. Stock presented a proposed amendment which specified a procedure for fare collections in regard to punch card and monthly pass sales. He indicated that both Van Pool Services, Inc. and the MnDOT project manager have stated that they are in favor of the proposed amendment. Dunwell/Schwingler moved to recommend to City Council that Amendment Number One to the Dial-A-Ride contract (which gives both the City of Shakopee and Van Pool Services, Inc. the authority to collect, receipt, and deposit revenues from the sale of Dial-A-Ride punch cards and monthly passes) be approved. Motion carried unanimously. Commissioner Spiotta arrived at 7:38 p.m. Mr. Stock also presented several informational items for discussion. The first item was the van pool survey results. Mr. Stock explained that a survey was conducted of the van pools. Although he has not received all the results, the Commissioners reviewed the survey with the results received to date. Mr. Stock will have the final results completed for the May meeting. He recommended that the Committee continue to monitor the total subsidy per passenger trip until July 1 , 1985. In the interni, Mr. Stock will be sending a separate letter to each van pool group addressing some of their concerns and misconceptions as well as the Committee's position on the "pay-when-you- Energy and Transportation Commission April 18, 1985 Page 2 don't ride" policy. In addition, Staff will try to develop some alternatives that might be a good compromise for both the City and the riders in regard to the riders main concerns. The Commissioners also urged that the riders also receive the survey final results. The second item discussed was the Recycling Monthly Report for March. Mr. Stock reported the final results of the recycling survey. He noted there was a 55% response rate, and of those responding, 72% stated they would be willing to participate in the program. He stated the Boy Scouts have delivered the bins, and the Cub Scouts have delivered the bags to the appropriate target areas. In addition, Staff is proceeding with the marketing concepts as authorized by the Commission. That includes: 1 . Recycling brochure to be mailed to every household in Shakopee with the May utility billing. 2. Bumper Stickers. 3. Lawn Signs which will be posted one day before the scheduled recycling pick-up dates. 4. Recycling Caps to be worn by those groups responsible for picking up the recyclables. 5. Buttons. 6. Production of a recycling television show which will be aired on the local public access channel. The Commissioners also discussed expanding the program to include used oil, old batteries, and hazardous waste type materials in the Fall if the program is successful. The third item discussed was the Dial-A-Ride Monthly Report for March. Mr. Stock distributed a new report which broke out the purchase of service costs, administrative costs, total costs, average subsidy per passenger trip, average subsidy per passenger mile, and actual subsidy per passenger mile frcm July of 1984 through March of 1985. The fourth item discussed was the Van Pool Monthly Report for March. Mr. Stock gave each Commissioner a new Shakopee Area Transit brochure which contains information for both the Dial-A-Ride and Van Pool programs. The Commissioners discussed advertising and how to relay this information to all the City residents. Schwingler/Sorenson moved to adjourn the meeting at 8: 11 p.m. Motion carried unanimously. The next meeting will be held on May 16, 1985, at 7:30 p.m. Barry Stock Judy Hughes Administrative Intern Recording Secretary Transit/Recycling Coordinator PROCEEDINGS OF THE ENERGY AND TRANSPORTATION COMMITTEE Regular Session Shakopee, Minnesota May 16 , 1985 Due to the lack of business , the Energy and Transportation Committee did not meet on May 16 , 1985 . The next regular session of the Energy and Transportation Committee is scheduled for June 20 , 1985 at 7 : 30 P.M. in the Shakopee City Council Chambers. 13 PROCEEDINGS OF THE PLANNING COMMISSION SPECIAL SESSION SHAKOPEE, MINNESOTA MAY 16, 1985 Chrm. Czaja called the meeting to order at 8:00 p.m. with Comm. Rockne, Pomerenke, Stoltzman and VanMaldeghem present. Comm. Lane arrived later and Comm. Schmitt was absent. Also present were Judi Simac, City Planner; Jeanne Andre, Community Development Director and Cncl. Lebens. DISCUSSION - FINAL PLAT OF CENTURY PLAZA 3RD ADDITION The City Planner said the drainage plans have been submitted and approved and everything is in order for the final plat of Century Plaza 3rd Add'n. She showed the plans to the Commissioners. The engineer who designed the drainage plan further clarified the drainage issues, and explained they have reduced the drainage going to the east by almost 2 acres. Chrm. Czaja asked if there were any comments from the audience, and there was no response. Rockne/Pomerenke moved to recommend to City Council approval of the Final Plat of Century Plaza 3rd Addition, subject to the following conditions: 1 ) Approval of a Title Opinion by the City Attorney 2 ) The dedication of an additional ten feet on the east side of the centerline where the plat abuts CSAH 1.7 to provide for a total of 100 feet of right of way. 3 ) Execution of a recordable Developer ' s Agreement which provides for the improvements listed below, and upon execution and recording thereof , the Developers Agreement dated October 16 , 1984 for Outlot B , Century Plaza Square 2nd Addition, shall be released by the City Clerk: a) Park Dedication to be made in cash at the time building permits are issued for lots 1-4 , Block 1. b) Sidewalk - a five foot sidewalk to be constructed along the west side of the plat where it abuts CSAR 17 . c ) Auxilliary Turning lanes - No building permit shall be issued to any of the lots until a County Entrance Permit has been issued. Should an auxilliary turning lane be a requirement of the County Entrance Permit, it shall be the responsibility of the developer to construct the auxilliary turning lane prior to the issuance of a Certificate of Occupancy. SnaKopee Planning Commission May 16,1985 Page 2 d. Drainage and grading - the developer shall perform overlot grading and construct storm sewer laterals for all developable lots. Motion carried unanimously. PUBLIC HEARING - (CONT. ) SCOTT COUNTY LUMBER & BERT NOTERMAN MINING PERMIT VanMaldeghem/Stoltzman moved to open the public hearing regarding the request by Scott County Lumber and Bert Noterman for a conditional use permit to remove sand and gravel aggregate upon property legally des- cribed on file. Motion carried unanimously. The City Planner stated this application was received last fall, but without adequate information. The City Council ordered the completion of an Environmental Assessment Worksheet (EAW) by a consultant hired by the City Council and paid for from fees submitted by the applicant. Walt Gregory, of Merila & Associates, whose office prepared the engineer- ing plans for the proposed gravel mine, said he is familiar with the objections of the neighbors and community and this plan attempts to mini- mize the effects on the neighborhood. He said this plan does satisfy the conditions of the conditional use permit for mineral extraction. He gave a slide presentation showing the site from various angles, delineat- ing drainage as it exists and how it will change. The site is a 130 acre parcel at CR16 and CR83, southerly of the racetrack. He said there will be 10 foot berms around the entire perimeter of the site, providing screening to adjacent properties and CR83. Phase I, 30 acres, would be an approximately 32 years operation; Phase II, 40 acres, a 6'z year operation with the larger area remaining in Phase III to take about 7 years. The total amount of material to be extracted would be 1.6 million cubic yards of material, about 100,000 yards per year. That would average 75 trucks per day, from 8: 00 a.m. to 5:00 p.m. The water table is 60 to 65 feet below the surface, and their average depth of mining will be 16 feet, with a range of 10 feet to 25 feet. He then showed various site line drawings. Comm. Lane arrived and took his seat at 8:20 p.m. Mr. Gregory continued by saying after the operation was completed, the berms would be removed and topsoil would be used to cover the bottom of the mined area. Mr. Gregory showed a hypothetical layout of a residential development with utilities, which is possible as an end use, besides commercial and indus- trial use. This was prepared in response to the City Engineer's concern about whether it could be served with utilities, if desired. Mr. Gregory added the stockpile would be about 25 feet high. They would have employee and visitor parking within the site. No explosives would be used or stored on site, and no fuel storage on site. From their analysis, the noise level at a distance of 100 feet away would be similar Shakopee Planning Commission May 16, 1985 1 ,3 Page 3 to light auto traffic, and shouldn' t be an impact on the neighbors. The crushing operation is at least 500 feet away from existing homes. They think 85 of the truck traffic will go north of CR83, and 15% south on CR83. They plan a 21 week operation, beginning around May 15. Mr. Gregrory summarized that they do not believe the proposed plan would be detrimental to drainage. It would not create a pollution problem because the water has to drain through 40 feet of sand. None of the operation will be less than 100 feet from adjacent property lines and 500 feet from adjacent residential areas. C. S. McCrossan will be the operator of the site. He added that the community is almost out of sand and gravel, so there is a great need for this commodity. They anticipate that from this site crushed limestone will be 30% cheaper and 50C per ton cost savings for the construction of projects. They would pave the access road and use water or calcium chloride as necessary for dust control. Chrm. Czaja asked if there was anyone in the audience who favored the proposal and wished to speak at this time. There was no response. Chrm. Czaja asked for comments from a representative of the Shakopee Environmental Protection Association. Ms. Roberta Schneider, 3300 Valley View Road, said her group doesn't consider this proposal much different from the original one. The biggest difference is they don't plan to mine as deep; however, after they are on the site, they may change their minds and ask to go deeper. She said the end result would be to leave a big hole. She thinks it would be a good idea for Planning Commission to go out and view the site, which is a gently rolling agricultural area. Antoinette Fitch, 1776 CR83, said they purchasedtheir property in Sept. of 1983 for breeding and training Arabian horses and providing boarding facilities. They run their farm as a family business and have put in a substantial investment in making improvements. The proposed property sur- rounds them on the west and north, and she believes it would bring serious health problems to their horses. The dust and w_nd could cause severe al- lergies. She said they all have experienced the unpleasant conditions created by the construction taking place now. A gravel pit in the proposed location would aggravate the conditions and affect the water. The health requirements for horses are the same as for humans, and this could be a hazard for any babies. She would like the land to remain AG. She believes it would depress the market values for a considerable distance. She said this property is well within the city limits and seems totally incompatible with -the plans for the City and development of the racetrack. From her farm they have a clear view of the grandstand activities and those in the In would have a view of a gravel pit. Ms. Fitch read a letter from Dr. Susan Hartley, Shakopee Veterinary Clinic, in regard to her opposition to the establishment of a gravel pit because it would be unhealthy and increase the likelihood of dust related problems. Ken Rutt, 1750 CR83, disputed the claims of the existing water drainage and run-off. He said the creation of a berm would interfere with water flowage from his property. He said that if you stand on CR83, the property is so level you can see to CR17. He can see the racetrack grandstand, etc. snanopee city councii May 16, 1985 Page 4 If they put a 10 foot berm around him, he can't see anything. He also said the developers cannot get to the site from his drive-way, as it is only for AG use. He recommends denial of the application for gravel pit. Harold Schneider, 3300 Valley View Road, said he owns property on three sides of the proposed site, and has two residences within 400 to 500 feet of the proposed site. There is no question in his mind this will de-value his property for the next 20-25 years. They will change the water flow by putting a berm around the site, probably causing him problems with standing water. He is concerned about ponding of water in the area. He said it would definitely be a nuisance, with dust blowing across to the residences. He is vehemently opposed to the granting of the application for a mining operation. Shirley Rutt, 1750 CR83, said they would be devastated by the devaluation in their property, and she requests the denial of the application. Roberta Schneider stated that those on CR16 would also suffer problems from the proposed mining operation. There is a lot of talk about plans. She said there is dust blowing in the winter and summer. There won't be any dust control when they are not in operation. The winds swirl and blow, always from the southwest. She would think there would be devaluation in Kilarney Hills. She said most of the developers in the area have relied upon the Comp Plan of Eagle Creek since 1970, and she is sure there was no gravel pit on that. Nothing in the Shakopee plan led them to believe there would be any deviation of the plan as a beautiful community to live in. That area was set aside as reserve land for development. Ms. Schneider questioned the sanitary facilities on the site and whether or not there would be a well. She said the plan doesn't address the aesthetics of a gravel pile 25 feet high and a 12 foot high crusher, with a 10 foot high berm. Also, she reminded them that the gravel won't be stockpiled on the floor of the lowest elevation when they begin. She said the traffic to the racetrack can now see beautiful, rolling landscape of ordinary farm scenes, but this could mean deep indentations and gravel. She asserted that after the land has been disturbed, it won't grow crops, just maybe grass. Ms. Schneider believes the traffic hazard and congestion will be very serious. She said they are talking about big trucks and trailers that haul 20 yards. This is added to the 70 million visitors to the racetrack, commuters and horses traveling those roads. The number of trucks should be doubled to get the trips in and out. She said this is not a quiet opera- tion, and these are big diesel trucks. She didn't understand the report which stated the noise level would be the same at one-quarter mile and one- eighth mile away. She said even if this crusher noise is a steady hum it still distrubs the peace and tranquility of the countryside. She said the water level flows with the contour of the land, and she wonders how the depths of 10-25 feet would affect that. Ms. Schneider questions the tentative development as a feasible end use. There would still be an indentation, and she wonders how the gas line would be dealt with. They are talking about resolving a problem area where there is no problem now. May 16, 1985 Page 5 ( 3 Ms. Schneider questioned the need for gravel. She referred to maps obtained from the Highway Dept. showing active and inactive gravel pits and which indicate there is no shortage of gravel pits. Ms. Schneider expressed her belief that this proposal shows substantial economic burden on the city and its residents without any real deomonstrated benefit to the City or its citizens. She said the concern of their group is still very real with the disruption of the delicate balance of nature in the area. They think a very serious look needs to be taken at tampering with land over the Prairie DuChein Aquafer. They strongly urge the denial of this request for mineral extraction, as the application fails to meet the criteria for granting a permit, and it should be denied based on the following findings: 1.) That the proposed conditional use will deny property owne^s I.4 n the vicinitj- of the use and en.Iovment of their property for purposes already permitted. 2) That the proposed use will adversely affect property values in the area immediately surrounding the mining site as well as other property in the vicinity. 3 ) That the proposed use will impede the normal and orderly development and improvement of surrounding property for uses predominent in the area. 4 ) That the proposal has not included adequate information as to utilities, drainage and other necessary facilities . 5) That adequate measures have not been taken to Prevent or control offensive odors , fumes , dust , noise and vibrations . 6) That there has been no showinr that this proposal is reasonably related to the overall reeds of the City or- to the existing land use . 7 ) That the proposed use is not consistent with the purposes of the zoning" district in which the applicant intends to . locate the proposed mining operation. 8 ) That the proposed use is in conflict with the Comprehensive Plan of the City of Shakopee . 9) That the increased truck traffic will cause traffic hazards and congestion on County 83 . 10) That the matter of ground water contamination has not been addressed . Bob Schaefer, 13700 Columbia Avenue, Shakopee, lives 12 miles south of the site. He thinks the site has three problems: location, location, location. He thinks the proposed location of the gravel pit is closing the possibility SnaKopee Planning �,ommisslon May 16,1985 Page 6 of development in that area. He said it is hard to find an area to build a home in Shakopee. The City should be encouraging the development of land to its best use, and providing home sites should be a priority. This gravel pit is not consistent with the development in Shakopee. With the racetrack now opening, the City is on the threshhold of tremendous growth and potential. He would rather see a fence around the property with horses on it. He urges the rejection of the conditional use permit. Kermit Lindmeyer, 306 East Shakopee Avenue, said he has lived in the City for 37 years and he is familiar with Roberts Pit which was abandoned and the City had to grow around it. it is just weeds and holes and rubbish. He said he is one of the owners of Kilarney Hills, which abuts the property to the north. This property has been platted for 15-20 years, while it was still in the County. He said he opposes this permit because they feel no one will want to buy a lot and build within sight of a gravel pit or berm or depression or be there for 17 years to have consistent noise and dust and truck traffic. Ann Fitch, daughter of Antoinette and Ray Fitch, said she has heard for years about the by-pass and she wonders how this can be compatible with the increased traffic in the area. She thinks it would be so much nicer to have pretty thoroughbred horse farms and houses as scenery on the way to the racetrack. Robert Gillard, Bloomington, said he owns property on CR83 across the road from the proposed site. He disputes the statement that this operation would be removing a hill. He advises the Commissioners to go out and look at the area; it is very level. To ruin the potential development from the racetrack seems absurd. Bev Koehnen, 2036 CR83, had a concern about the formula for noise decibels. She conferred with the engineer who arrived at the formula. Lane/Pomerenke moved for a five minute recess at 9: 33 p.m. Motion carried unanimously. VanMaldeghem/Lane moved to re-convene at 9:43 p.m. Motion carried unani- mously. Bev Koehnen said the engineer had left out some information from the for- mula, but with that missing information it does work out to the number shown. However, she is not sure what the value would be for the crusher. She is also concerned about the contemplated use of calcium chloride on the site, which can get into the water supply as it moves rapidly into the water supply. She is also concerned with a lot of horses next to this site that has open water supply, as the horse excretions may move laterally underground. Ms. Koehnen said that as a former member of the Planning Commission, she remembers the history of the Comp Plan. She said the racetrack consumed more land than they could have imagined, and there is a need for houses. She is opposed to this. She doesn' t want noise and dust at her home. Shakopee Planning Commission / 3 May 16, 1985 Page 7 Jim Merila, of Merila & Assoc. , said he would have to check out the infor- mation requested on the horses. He pointed out in the report where the crusher noise was addressed. He said noise level management tests were taken at the C. S. McCrossan plant which showed that at one-quarter and one-eighth mile the noise level was 47-49 decibels. He said the reason they are the same is that is reflecting the normal environmental noise, and not picking up any noise from the crusher. He pointed out that these were not formula numbers, but actual readings taken by a noise decibel reader. Earl Johnson said he just suggested calcium chloride as a possibility for handling dust, but they would be glad to handle the dust any way the City requires. Kenneth Rutt said during the construction of the racetrack they could hear the noise and beeping of the machines all day long. Jim Pietrzak, 5411 Eagle Creek Blvd, said that every day during the week there is already heavy traffic on CR16, along with school buses. He said there is a blind spot at CR16 and CR83 and there is a lot more traffic now with CR83 being improved, and people getting lost trying to find the Bingo place. He said the Thrift Shop is also getting very well known. The racetrack will create a big enough problem to the residents, with just 1400 to 1700 horses moving in and out with big pieces of equipment. He feels this proposal will be an eyesore to tourists in the area. He also believes calcium chloride causes a problem with people and animals. He wants the rejection of this application. Chrm. Czaja asked if there was anyone else who wished to speak, and there was no answer. Chrm. Czaja asked the applicant if he wished to rebut. Earl Johnson, of C.S. McCrossan, said he has worked at the racetrack since August of last year. The semi traffic there is already heavy from the industries in the area. He said they hauled 100 ton of base onto the site and created little problem. He thinks that on any given day the factory across from the racetrack will create more problem than any gravel site. He emphasized that they are operating in three phases, and as one is com- pleted the topsoil will be graded and put back so it can be farmed imme- diately. The berm is being built out of the _topsoil and will be replaced over the site. Mr. Johnson reiterated that the water is 65-70 feet down, and even if they go the full 25 feet deep, there is still 45 feet of gravel for any pollu- tants to sift through. The area around the gas line would be re-graded and put back. It will be changed and improved, but not harmed. Discussion ensued with Mr. Schneider relative to topography of the land and the possibility of culverting the water so it doesn't create a problem. Mr. Schneider pointed out the erosion possibilities. Mr. Gregory added that the berm around Mr.Rutt's property was suggested for his protection, but if he doesn't want it, they won't put it in. 5nanopee rianning ��nunisslon May 16,1985 Page 8 Mr. Merila said they didn't find any restrictions on crossing the easement of Mr. Rutt's, but they will look into that further. He added that the extent of lowering the gas main would be looked at further depending on the development. The 25 foot mining depth depends on where you are on the property. Mr. Johnson added that it won't look disrupted for 17 years, as it will be reclaimed in stages as it was mined in stages. John O'Loughlin, 2988 Valley View Road, said he used to farm that land, and he discussed further with Mr. Merila the elevations and drainage of the property and the possibility of piping. Bev Koehnen said her property is probably the lowest in the area, and said there would have to be something dramatic done to get the water to run up a hill. Mr. Johnson said the only water Ms. Koehnen should get is that on the south side of the berm. Comm. Stoltzman asked if there was a Webster Lohsinger present, as he had some concerns about drainage at the last hearing. Mr. Merila said he would look into it. Mr. Merila said they have proposed a storm sewer going to the west for an alternate development, so that water will end up in Dean's Lake as a natural drainage area. They are planning to utilize the ponds to provide storage on site to let the water out slowly to minimize the impact. Mr. Johnson said the prevailing winds in the summertime are southwest, so the dust will be more over the industrial area than anywhere else. However, he claims the dust is very minimal, and he would be glad to take anyone to their operation. Mr. Rutt responded that in the construction of CR83 the dust blew like a cyclone. Mr. Johnson replied that the traffic that goes on a road dries it out, which is why they are having a paved access road. But where the material sits on site, it retains the moisture. Mr. Merila stated there would be only 2 to 3 people on site, with sanitary services on site. Water supply would be brought in with thermos. Regard- ing property values, he would refer back to the letter prepared by Ken Lewis & Assoc. , who said everything they said in 1981 was still valid. That conclusion was that there was no reduction in value from the location of a gravel pit operation in general. He would have no problem with a site specific analysis. He said they anticipate 75-80 trucks a day, which would be 9-10 trucks per hour, and they wouldn't use CR16. Mr. Merila therefore believes the conditional use permit application for mineral extraction should be approved for the following reasons: 1. The proposed use will not be injurious to the use of other property in the immediate vicinity for purposes already permitted. 2. Property values will not be devalued. 3. The establishment of the conditional use will not impede the de- velopment of surrounding area since the reclamation contemplates turning the property back to AG and could also be used for commer- cial, industrial or multiple housing. Shakopee Planning Commission May 16, 1985 Page 9 4. No additional utilities are required, drainage is provided inter- nally and Scott County is upgrading CR83. 5. They have provided parking for the limited amount necessary on site. 6. The plan addresses possible noise, dust, vibration, etc. by the location of the main operation at such a distance from neighboring properties to minimize the effects. An EAW has been prepared which received a negative declaration, although it hasn't gone to the State. 7. The proposal is reasonable, related to the over-all needs of the City and the existing land use. The need for sand and gravel and the source for such material at a price 50q per ton less than cur- rent suppliers is a benefit to the City and other private and pub- lic developers. Mr. Johnson added that when they came out to get a bid for the racetrack, only River Warren and Prior Lake Aggregate could supply them--the other pits are either mined out or they can't get the aggregate out of them. This will be a savings to taxpayers. 8. It is consistent with the proposed zoning district, Section 11.24, Subd. 3a where sand and gravel extraction is listed as a conditional use within the AG zone. 9. The end use plan for the proposal provides for the reclamation as being consistent with the Comp Plan, by being flexible enough to be commercial, industrial or multiple. 10. The EAW has addressed the traffic and does not indicate it would cause a problem with congestion. He said the conflict with the racetrack would be only for three afternoons during the week, for a relatively short period of time. Also, if improvements are needed, there is a 10� per cubic yard tax on gravel material which can be used by the County and City for any necessary roadway maintenance. 11. The proposal utilizes berms for screening so adjacent property owners will not be affected. 12. There are three stages, for a total of 162 years. 13. They acknowledge the need for the showing of ownership. Chrm. Czaja asked if there was anyone present who wished to present new information. Mr. Merila said the potential for single family homesites would be 358 sites, which could generate 3700 car trips per day, compared to 75-80 truck trips. Ms. Schneider said the people in the area are very concerned with the traf- fic from the racetrack, which doesn't need to be aggravated by this truck traffic. They are talking about 16 years of operation in which they will be deprived of the enjoyment of that property. She maintains that car traffic from a housing development would go different ways and use other roads. She would think a conditional use would be for a shorter term, and asked why not dealing with a re-zoning. She thinks there is significant information missing and they have not had sufficient time to engage pro- fessional help. Therefore they are requesting a delay of 30-60 days to present a professional opinion to support their contention that they are being injured by this operation. Ms. Schneider added that it is common knowledge there is gravel in the area and maybe they should all open up gravel pits. Mr. Johnson responded that Minnesota is building on top of their aggregate and wasting it. Their operation in Osseo will be out in 5 years. He said all of their operations will be reclaimed. He undertands the peoples' concern with abandoned pits, but most of them were left 25 years ago when there were no laws for reclamation. nnaxopee rlannlnd �,umm�sslon May 16, 1985 Page 10 Mr. Merila said McCrossan has an extensive plan for reclamation of their Maple Grove operation. The City Planner explained that the State aggregate law is a fund for reclamation mainly for areas that have been abandoned. The conditional use permit does allow the City to set up a Performance Bond. The mining permit has to be renewed in 3 years, and the conditional use can put any conditions on in terms of renewal or reviewal. She added there is no zoning district that permits mining as a permitted use, but several list it as a conditional use. Gene Rosenwinkel, 1596 Millpond Court, Chaska, referred to a manual pub- lished in 1983, Aggregate Resources, wherein he quoted "92% of the sand and gravel in Hennepin and Ramsey Counties remains underground and un- available because of development. 72% of the metropolitan aggregate is made useless by urbanization. Of the 100 year potential supply, only 10% is under permit. The Legislature has introduced a bill to designate these areas to protect them." Chrm. Czaja asked if there were any further comments and there was no response. VanMaldeghem/Stoltzman moved to continue the public hearing to June 20, 1985 in order to allow time for all concerned to seek further information on the issues raised tonight. Motion carried unanimously. Consensus was that anyone with questions should submit them in writing to the City Planner, who would relay them to the appropriate parties, by May 22, 1985. VanMaldeghem/Stoltzman moved to adjourn. Motion carried unanimously. Meeting adjourned at 11:15 p.m. Judi Simac City Planner Diane S. Beuch Recording Secretary TENTATIVE AGENDA PLANNING COMMISSION "'--First National Bank of Shakopee 129 S. Holmes Street, Shakopee, Minnesota Special Session June 20 , 1985 7 : 00 P.M. Invitation to review project site by Baron Development 700 County Road 83 Chairman Czaja Presiding: 1. Roll Call at 7 : 30 P.M. 2. Approval of June 20 , 1985 Agenda. 3 . Approval of May 16 , 1985 Meeting Minutes 4 . 7 : 30 P.M. CONTINUATION OF PUBLIC HEARING: Request for a conditional use permit to remove sand and gravel aggregate upon property located at SE 4 of NE 4 of Sec. 17 , NE 4 of NW4 of Sec. 16 , W 2 of NW 4 of Sec. 16 , CR 83 , legal description on file. Applicant: Scott County Lumber Co. and Bert Noterman Action: Recommendation to City Council for Mining Permit Conditional Use Permit #376 . 5 . Other Business 6 . Adjourn to July 11, 1985 at 7: 30 P.M. Judi Simac City Planner CITY OF SHAKOPEE Please note change in mce tinc_J l o c a t ion _ TENTATIVE AGENDA Energy and Transportation Committee Shakopee, Minnesota June 20, 1985 Chrm. Ziegler presiding: 1. Boll Call at 7:30 P.M. 2. Approval of minutes- April 18, 1985 and May lc, 1985 3. Action: Van Pool Holiday Policy Amendment 4. Informational Items A. Discussion of Van Pool Services Being Provided. B. Bacetrack Transit Update C. Van Pool Survey Results D. Van Pool Monthly Beport- April and May E. Dial-A-Bide Monthly Beport- April and May F. Recycling Monthly Report- April and May 5. Other Business A. B. 6. Ad"ournment Barry A. Stock Admin. Intern CITY OF SHAKOPEE l^ W W W W W W w W W W w W y,lw ► tr. w W W k W W k W w w lw•w w w w W W W W W W W'N IN IN W w T :n vi In VI L^.��. 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W v0 NA m {A M c.l G W r. .n r7 O 1«b T m 1M'n 'C1 N r 'O r]rn.vl CJ n Vl N W m'V M r m O m 0 0 0 'O m rw m r1' aA v1.0 0/A In In VI.D 2 n N O O W m-r Vt r•I G W r V V n V G W O r G1 O N r t Cl G 'Cl ti%A V N N v r7 CD In r r C-) I. • k 1 ! t 1 m � r; r r m -G r r W W N rl.W N W W W�1 M N 11 r•nr IJ to to1J IJ N r W N X17 Vt W fel .J •V Vf� 'O r lo '� VI r •« 'O r•••.�+'CI w O• M1 CT 'V w to N'C1 f7 i ' Y C •C • �+ 7 n J A C H ry Q m c,r m r. rl n c n < n .. A T y V r D t.+ U b H L ti H Z n C m y. x 1n N M 10 1-- L.4 W n • • • -4 u G C 7 .J CJ Y r z .. u -� c -a z c = m za D H A � r,1 m v 0 T n z ti W A �• V1 1.71 '9 O• r tZ1 VI N N 'U p w X V N N O n O N O 7< M I-. N -+ 7f r Q OC D -I v, V G O n • • s �6 O N CV U D r o a • w .p 1n vn r•: w U1 N N N C lwl 1 J D � N Y O n Z m u n n v n n. lv � n✓ EHLERS AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612) �- 17 F I LE: Financial Specialists: Ehlers and Associates, Inc. Please distribute to governing body members June 1, 1985 NEWSLETTER Tax exempt interest rates are trying to improve, but whenever the Bond Buyer Index drops a quarter of a percent, the refunding issues and other offerings surface which inflate the supply. Coupled with massive federal borrowings, the climate is not conducive to any big drops in interest rates. The Bond Buyer Index will probably hover around 9 to 9.5%. When do you need an independent financial advisor? Whenever a major capital improvement is being considered, and very early. It must be recognized that even if an underwriter is involved in the private sale of bonds, he is a principal, not a fiduciary or an agent of the issuer. He is seeking to buy bonds as cheap as he can while your interest is in the highest price. Someone who knows the market, who does not buy bonds and who does not provide consulting service to underwriters should be on the issuer's side. How should advisors be paid? Well, and not on a contingent basis, at least in the preliminary stages. Is that self-serving? Yes, but it also best serves the client. Sometimes a firm will quote a very low fiscal fee with an eye on some other revenue source such as avenues to profitable negotiated bond sales, being appointed registrar/paying agent, investment of bond proceeds, etc. The fiscal fee may be a minor consideration compared with the other profits (your costs) not stated. It pays to have a fee explicitly stated as opposed to one camouflaged as a "spread" or a "discount" or a margin in the interest rate. Dollars expressed as percentage discounts or premiums in the marketing of bonds, so-called "soft costs", are perhaps even more expensive than a dollar-quoted fee. If possible, until the issuer decides to proceed with the project, the fiscal fee should not be contingent upon the sale of the bonds. Many troubled financings are characterized by the fact that no one had any incentive to recommend against the project. A true professional, whether an engineer, an underwriter, bond counsel or fiscal advisor, would never recommend proceeding with an unwise project. But it must be recognized that the incentives presented by a contingent fee predominate in favor of finding a way to do the project. The independent financial advisor who is not dependent upon the "go", at least up to the go/no go decision, can be the most valuable member of the team. This is especially true for revenue projects such as utilities, electric generation, district heating, solid waste projects, tax increment projects and utility work. Any fee that appears too good to be true, is: There may be hidden and potentially very expensive costs. Once a project is decided upon, a contingent fee to carry out a bond sale is appropriate. It is a strong incentive for good performance and a successful bond sale. Looking forward to seeing you at the convention, we are all Very truly ur AINC. E SAND ASS I � aaz�=azaaaca3Qaze��a m m M m � O P P P P P P P P P P P P P P P P P P P P P P P P P P P Ci OD P P P P P P P P P P P P P P P P P P P O lypl N N P O 2 . . m m W WO T^ m •O .P m ^ P m^m W P m W O P P W m^^P P O m W P W^^^^^W P P m 1..,m 10 1p N^1D^m W^^^W 10 P P^ Pia _ .N . N ^O 1p m .N 10 N .� ^ • "pp Gy .py 0 0 O�p Zo dd $ Qp Op lD $�geTv�oO"�G ✓ V L U N Y U $ O 10 j O O P T d g N✓ m P d Q >+ «C C C 2 N a0 a0 p y y '[N N N i�tl O N H�d O.�✓�?�G� v1 � 1n 1n T N^ E C V C :_ :_ P« _ « Y `p,O «• g d 8'—E yqe N N N o 8 ?L $? 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O Cp�O 1(f of m p Op1�O O rpp�11^rpp-11 1(f 88 pPp�� 8 ��pp 88 P T $� P O�P O O P P P 01 P 01 N 01 P 01 P01 pPiPP T�01P PPP0IPN� P ��Ps P NPP I N^ NN'- 1 I 11 I I I 1 1 I cli N ^ v v c c to o d m �, v o$o o v v v L L C N ~ C O 6 0 0 0 0 00 C N O o di V C N V p 9Cp N 1. 00 a� o g so o a' >o « " o> 'o ac > ; <`Qc«w.a a` > >0 1`` o> a` 'o v o v o p gp 4 g g p gp N N o 0 0 o u rrpp o B o 0 o s o 0 0 0 0 0 0 0 0 0 0 0 o 0 6 0 6 6 0 0 0 o o 0 o 6 0 0 o 0 V 1�i1 vii U 1n U 1-1 W w(i vn ti V w t�W (i ti U ti 666 6 U 6 O Ci V O 6 V O U O 6 O O D U O 6 li O U O Ci 0 0 m m m m m m m m m m m m m m m m m m m m m m m m m m m m m ro B em o n•, mmmmneeave<e1n c o�MoMmS oM"moMom g o�Mmm�i M+MN NNmNi Nm 0anmmm� mir o� ^ T w M N U o U U U c�3J «b N C c g d ✓ ; N y C�+~✓N d d =Lg YY $$ •> > `o T v 1�0n 0 0 >« i o O o o 0 0 Y�Y c. a z g c�a d.�•-. .- U m'U d RECEIVIED minnesota department of health w 1 717 s.e.deiaware st. p.o.box 9441 minneapoiis 55440 O 10 (612)623-5000 CIT' of SNAKOPEE 'JUN 12 1985 Shakopee Public Utilities %arx'ai ssion 1030 East 4th Avenue Shakopee, Minnesota 55379 Gentl emen/Lad-i as: We are enclosing a copy of the report of our district office covering an investigation of your municipal water supply. if you have any quesLions concerning the information contained in this report, please c=xiunicate with ter. David Engstrom, P.E. , Public iealth Engineer, at 12/623-5361. / Si nc rf2l joui-3, n f Section of Water Supply and. Engineering Er.cl osur,=. cc: Art Ycung, WabWr 5upt. /City Uf �Sp}h�akopee i y O iH.i an equal opportunity employer MINNESOTA DEPARTMENT OF HEALTH REPORT ON INVESTIGATION OF PUBLIC WATER SUPPLY Name of Water Supply PWS ID Number Shakopee Public Utilities Commission 1700009 Street ----- ----.-.------------- --- Telephone Numbers: 1030 East 4th Avenue _ City State Zip Code City: 445-3650 Shakopee MN 55379 Operator: 445-1367 County District Engineer: —365 Scott Metro of i tan Other: -7624 o r.hom ) Water Superintendent Classification Plant Classification Owner Type Art Young B C Municipal Other Operators Classification Plant Type Plumbing Permits and © ElEd Leaveck N.C. Inspections Required Community Yes No Ken Menden C Date of Previous Survey Date of Survey December 13, 1983 February 5, 1985 City Engineer RD Spurrier T SERVICE AREA CHARACTERISTICS: ®Municipal ❑School or College ❑Recreation Area ❑Mobile Home Park ❑Hotel/Motel ❑Campground ❑Company Town ❑Resort ❑Housing Development ❑Institution ❑Restaurant ❑Other Population Served Service Connections Storage Capacity: 10,050 2,781 (List Separately) Design Capacity (gal/day) Average Daily Production (gal/day) 250,000 gal . elevated 5,800.000 1,529,000 2,000,000 gal . standpipe Emergency Capacity (gal/day) Highest Daily Production (gal/day) 1,500,000 gal . elevated 1 100 000 Well #3 3,448,000 Total: 3,750,000 gallons TREATMENT WELL DATA c c a r d C C O C c O O C d d -C 01 O ? O C C'O M O 0) O M Ol 01 L C > C O. md OC �° m O O N b c 'O C 0. J m (Mz J O E c rn E m o� ; ; E o c c � w•E E `_' 3 n con > D Q 0 in ii o : m E 2 L °� m u n m y O` m m 1= Source Name V(n F- Q LL O } �j U to 3 m u. in O a Franconia VT Well #1 G P Dc Va 1911 8 216 715 Dresbach 28 360 VT Well #2 G P Dc Va 1945 16 287 7 FDresbach 110 67 500 VT Well #3 P Dc Va 1 56 16 286 780 Franconia ch 105. 68 800 VTJ 184 60 239 Jordan 47 70 400 P Dc Va 1971 12 183 253 Jordan 49 8 860 Well #6 G P D Va 1981 24 147 222 Jordan 23 30 1 Remarks: Surveyed by: David Engstrom Approved by: Richard Clark HE-00842-02 Shakopee Public Utilities Commission February 5, 1985 Recommendations: 1. During the past few years, water samples for nitrate-nitrogen analysis were collected from all wells in operation during the sanitary survey of the water supply system. The results of the sampling show a noticeable fluctuation in concentration from year to year. This fluctuation indicates that sources of nitrate-nitrogen contamination from the surface may be penetrating the well 's aquifer system in a relatively short period of time. The cause of this rapid penetration is unknown but could be related to the individual wells location, construction, and geology, as well as other factors. This Department would recommend that the commission contract with a private testing laboratory for monitoring of all wells for nitrate-nitrogen on a monthly basis for one year. At the end of the sampling period, the Department will analyze the results and recommend any further actions deemed necessary. 2. (Wells #1 and #2) The door to the pumphouse should be rehung to open outward. 3. (Wells #1 and #2) Chlorine cylinders and all pressure lines should be stored in a separate room or shed located outside of the pumphouse. 4. The exterior doors for pumphouse #3 have deteriorated to such a degree that they should be replaced. 5. The commission should develop a routine hydrant flushing program. 6. The opportunity for additional training in water supply work should be made available to the operator(s) . Attendance at the annual waterworks operators seminar, held in the area, is a valuable experience for anyone engaged in this field. David B. Engstrom, P.E. Public Health Engineer Environmental Field Services Approved: Richard D. Clark, P.E. , Supervisor Engineering Unit Section of Water Supply and Engineering MINNESOTA DEPARTMENT OF HEALTH Section of Water Supply and General Engineering Sanitation Safety Rating of Shakopee Pluniclpal Water Supply Bate February 5, 1985 Perfect As As See Recommendation No. Score Found Recommended In At Report I (A) Source Sanitary Safety 20 2: t Adequacy of treatment Bacteriological Quality 10 10 .0 Physical quality 2 2 2 Chemical quality 14 S S Biological quality 2 r I 2 Adequacy of quantity 2 2 2 Sub-total 40 f Hazard adjustment factor deducted 0 Total 40 - (B) Prime Moving Equipment Well or intake g € t Pumps I 7 7 i 7 i Piping arrangement 5 55 5 Reservoirs 7 7 7 Equipment housing 3 : g 3 Z �3 ----------------------# ------------------------------------------t ------------------------------------------------------------------------------------------------------------------------ Sub-total 30 Hazard adjustment factor deducted 0 Total 30 28.5 30 (C) Distribution System Street mains 5 5 i 5 Building services 2 1.5 1.5 Plumbing 3 2.5 2.5 Hydrants Storage i Pressure 2 , 2 I 2 Tap water quality 3 -- I + ------------------- --------------------*------------------------------------------------------------------------------� Sub-total 20 Hazard adjustment factor deducted 0 Total 20 19 ! 19 I (D) operation and Operators I Control of system 3 3 3 5 Condition of system 2 2 I Operator q ualifica-ttions �! 5 2, 6 --------------------------------------------------------stb --------- ----------- -------- -------------------------- oa - I Hazard adjustment factor deducted 0 Total 10 10 10 GRAND TOTAL AND RATING1 100 96.5 98 90 and upward - high degree of safety. Watchful maintenance needed.. 85 to 89 - moderately high degree of safety. Correction and maintenance program continued. 70 to 84 - poor to dangerous condition. Prompt corrective action urgently needed. 69 and lower - very dangerous condition. Emergency measures necessary. MINNESOTA DEPARTMENT OF HEALTH DIVISION OF ENVIRONMENTAL HEALTH ANALYTICAL DATA Samples Collected By Report To Field Town, County, Etc. Sampling Point and Source of Sample Number a b c Id 1 #5 e 40 1 f This line for lab use only. a lb c d e f Sample Number g+1 ;1 ;_ Date Collected Time Collected Date Received by Lab Coliform M.P.N. /100 ml. --group Con.❑ Comp.0 organisms M.F.C. /100 ml. Arsenic ug/l Barium u /l Cadmium u /l Chromium /l Fluoride m /l Lead u /l Mercury /l Nitrate Nitrogen mg/l Residual Chlorine , .: m Selenium jig/l Silver u /l Sodium mg/1 Gross Alpha Radium Alpha Uranium Alpha Radium-228 HE-00843-02 MINNESOTA DEPARTMENT OF HEALTH DIVISION OF ENVIRONMENTAL HEALTH Sampl es ANALYTICAL DATA Collected By Davie Erl(vqtrorl Report To Field Town County, Etc. Number Sampling Point and Source of Sample a "ase r�u llynent, S.T. b TE d e f This line for lab use only. a b c d e f Sample Number Date Collected Time Collected Date Received by Lab a:;-tJ5 Coliform M.P.N./100 mL —group_ Con.O.Com .O organisms M.F.C. /100 ml. Arsenic ug/l Barium u /l Cadmium u /l Chromium /l Fluoride m /l J .') Lead U /1 Mercury /1 Nitrate Nitrogen mg/l Residual Chlorine ree fot i !- , /,N. Selenium lig/l Silver u /l Sodium mg/l Gross Alpha Radium Alpha Uranium Alpha Radium-228 HE-00843-02 MINNESOTA DEPARTMENT OF HEALTH DIVISION OF ENVIRONMENTAL HEALTH Samples ANALYTICAL DATA Collected By 0aviI Enqstm Report To Field Number Town, County, Etc. Sampling Point and Source of Sample a Wel 1b t c d e ET This line for lab use only. a lb c d e f Sample Number 1279 Date Collected Time Collected .: Date Received by Lab �=w �" •= Coliform M.P.N. /100 ml. a -group Con.❑ Comp.0 --organisms M.F.C. /100 mL Arsenic ug/l Barium u /l Cadmium u /l Chromium /1 Fluoride m /l Lead u /l Mercury /l Nitrate Nitrogen mg/l Residual Chlorine Selenium ug/l Silver u /l Sodium mg/l Gross Alpha Radium Alpha Uranium Alpha Radium-228 ME-00843-02 JJJJJ _! .JJJJJ _l .JJJJJ i .IJJJJ AtrJaO t9ta (9000 C U) Uj0 V O /aOOO (9O (9Ot.9 (DkDtD O » O > > OOOOOa00 :30M00000 » � r OOOG7 OO Ci OOQO O O O OO O OOOtntnVl (vNrV (V CD (NJ 0 In000tn00 \ \ \ • • • • • • • • - • • • • • •gym • • • • • • • • • • NNN 0t:74 00p 000OI- CDria0ML7OrNN0rr azo vvvvvv of-5c vvvvvvvvvvvvvvvvvv J N h Z z z z CL >- z Q i E J ►-+ z I-- tn Z 0- LLt a 7_ u t (n w z uA cn ui to z lAl a w w h h, It1 O J J Q CJ Q-O uJ z W > � 0. to Z Z cc w z x I w z L o = Zawh Ww s- z -C U) axZw Q _Iw 1 w ¢ 0. 0 w w .. 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Tange Company INSURANCE CONSULTING SERVICES 189 CARVER SQUARE, SW. - DWIGHT A.TANGE,CIC WACONIA,MINNESOTA 55387 PRESIDENT PH.612-442-5281 cover-613.Ps- yoU ha v'e /Os -tl- A Q -1- you had •.l 4e Past- r A ! j U r e O S L4 /Y (�f �i t�i 'Ll `P s (Ele C1Lri G Pf Woher 5 e"ry 1 ,c e) 2� of Covera e - L`a b l'C, 3 ) sudden etyl Arcf f el,;I �ct l POIIU47oA kt ab l' lily D. A. Tange Company INSURANCE CONSULTING SERVICES 189 CAR'vER SQUARE,SW. DWIGHT A TANGE,CIC WACONIA,MINNESOTA 55387 PRESIDENT PH.612-442-5281 Couet-aDQ�luc_ f-r ale c /=� 0r1 es f- 5 � Vc-)q are -Forced �zo fake 1) .0/, ono per occ 4 rr&-)lre elpdLk (, f-r blc r r,7s keczd IJu ! /d c in (g" and C2.).� fi100 Deduc '1. h/e (,;,00)000 U,�cl-e4l ,o L f `Fo r c e n e,r a I a;rZ d 3 coo,Oa 0 . �.� B Patin ket C, -rr i t: Y ed u c e -r✓t'?m E, 1 -31 )L50 tv 7;'73 (,::�, 77 7. C 6 V e ra r i ►-� � f-mss per ..5; ) C�aihPd 5e Mj'#jYje561,q Stc -Tates s y 71, g� Wh < < h c1 eal s wi c� proV/ Cil 79 covetoye FO/ Fire I / z A Q`Yl sir1 ©u'� cel o ern on o f G( Moho r 1/�-G� r cle_ alup-l'n9 4e_ lo-er o r-vet Cc n c e of hr s d o /Q / ala /-res; Does �vf d etre tqo4 - m,0 /y)r ✓ehic% -eh kc� cam . C©�e�a s �c c4a/Ye Pxc^luded fl�� r Mechcn1rQ 9 Pu z�.n1�6,%� s�, Q�Q.ri2 fed 4m US(,-,f77 �,f U! S�C'sl 19 I� or Motor lc Cle i-zz l.t`7 , Zde-0-s" C*-)r7 4 1 'l�' L�Chi t/� �• CCDtde,v�,e_ aVd beclucf,41P Chan Ps- Co, .� d ded Lc e t 6 I e oh PI-015t,rN 1)Zm CLe A D. A. Tange Company INSURANCE CONSULTING SERVICES 169 CARVER SQUARE, SW. DWIGHT A.7ANGE,CIC WACONIA,MINNESOTA 55387 PRESIDENT PH.612-442-5281 r y cl Shca kopflo !. JFxc?M 1,1?e 0ss,,4 /e h .,qhe-r aredu c 1 /f s as o fit r o te s re givejel b y 4l f c (7" Po f i a hi m e) 07/-,, PSC f " moi s WJ-t? L H c f a-Rehr rem e-war %o Ja ce-ct c� eon } c-° /fy +6 ✓" ou r 51 cfe SP.Y l�'% C�s -'o f alve yvi a-!( /'/r(-1 Wl ca re *af as much. 6,(Z6,* ( , I ly as 6l is Q w CL-1 -4-cm C/ /Y, 72,1`s sho a/y 11,17cicIde .Y� b e -su Y,e. fliz& party e s %o c o r)�rQ-c t C�o 05 re U r r-ecl J Look Of 5cme 5 �-hecA.vled--/lov ea(Ok Propertf ggpf I-Ae VAo(t hf ozl' ce=;�?se' s c?cf c ccu-0-Vckgje -or Sovae lraw V01icee jf-e^ S , )VeUl'e-t,) 01r? d Q &91-r)ee7 OS 17e-elcled e-rfibl-i5 s a-r-e-ly rine e hr rig s R marl r) 5 pe c f 1 o dl s . 5 . s'e f a s ;Cie rPim ur�t� sa v� r�9 s 9 ,ems Q� b above e rror s Cnc� gar- eta r/c sa�r�e �dc�.i�o Fu n -AD r s af do ne) t -ex c'Ped dpdae-4 o v- w V)C" C-I �y A 4 5,45S U iV Pte( t 4e kl5k- D. A. Tange Company DWIGHT A.TANGE,CIC INSURANCE CONSULTING SERVICES 189 CARVER SQUARE, SW. PRESIDENT WACONIA,MINNESOTA 55387 PH, 61'2-442-5281 C"�I T QF ! fH A �o P.,E ISP�e��Q I 1�ec o rnm e�-iG�Q fro i't S A. ual Pre-vn1 L'4 kA . Accept Aufomob; le Quoje jCrawt LAC' t ?- APr e� u —# -)( 3, Rtbl,'c c ia ! ef- ('e-.r)exo c. f o f-Fe-r- - -1k) err)a..-(-,C) It u P---" 'A >lnuQ1 prem'u M — /,coo/ 00014M / t inn Ka AcH Y )qe--m --Rr 0oo, 3178, 5:g f eco Arum'e,V)4 C:;� oO©, coo 7s n bs s /� 6, t Pof r r� 1prc-)f-ess,'arlal — Acce�ot Nesfery1 World ro v at jam` E C? 0o0, 000 (.arm b r e f l u uj l f" -ek le-4,7(4 iD AvivW04 P — 1)0oo, o0(0t i`s, t.i So I� �• A cc -t L 14 cir UAibrel10 � Q/- /,001000 ti Y Qv�r1 �� �. A cce t L M c/ r" /)r e--4,'t S- but fe A r n u C f Pr-e*)l t'41( wt - ab, o. -- 7 . ACc�e�f fiart-fird S 3arle.r Ouof� Annual PreryitdOf — ��, L` 0 PA GF- 2- iW4 ecl R ►��PZvp. ( TSP ccs m r►�P v�c�cr �� oyp S 0. Accept, L, b1 c ! r l lcve-,Q ove fi A w u a ( form!u vyl -- �// /30' 02 7, Re cr 14 1 j'? 4 eQ-5 l,< e of �� r�P S o t0. C.,1 fl�S ��av►� yen sa`{� bn ru s f �l e-r- Cu r c y V�I;vl. 0V1 J 9(36. ec�mr�ehd 0a�'� st 1?el-ro sp ec �/ ve 'er-11'�9 Plan , /d RP C eve Cl dg`s c 0 P7 fir; u S ch e d u t e d Gess C-) c1e -0 e . II , CRIME C av I P-A(sr M , t / [�/?f Y co ` fi?�Mlam ��d.tbrcvu ' 4f -> r �� ccs YY1/Yticl Ci r�,rn i nt �Tror s QvnP_ �'t Ccs r D�Yv lc y-f-e 804j arcl .DeC)S( �r)r-s ro ler � g C�r c�r n i 9 e �/r, L/"1 C 17— s ,-P_ u ive . 129 EAU First Aerm,4 shakWft. Mimftota s.&M MEMO T0: 1985 Shakopee Boal of Aeviaw FROM: Scott County Assessor's Office SURIELIM Shakopee Professional Group DATE June 18, 1985 Location: 327 Marschall Road PID Number: 27 068 004 0 The 1985 Assessor's Estimated Market Value for this parcel is: Land $1487700 Bldg. $629,500 Total $778,500 At the June 11th meeting of the Board of. Review, Mr. Jake Manahan mentioned that this property was assessed at a 75% ratio ,of actual market value when in fact' it should have been assessed at a much lower ratio according to the State figures. which he presented at that time. After -checking the most current sales ratio for this type of property in the,- City of Shakopee, and adjusting the sales for errors which I feel were made by the State, the commercial ratio for the City of Shakopee is 70.45 aggregate, and 73.56% mean. - These sales occurred between 1/83 and 9/84. They involved 12 commercial sales, !re SOlC1'On contract' :Lor aeeas wrfiCd were not' aaj0zT,'ea, anc1'i' sa12 - - _ b, 01-wlfic') wE ter items involved in the sale price which were not subtracted from which had otr the price. �• the 1985 value for the Shakopee Professional Group building would At this ratic X00 (based on a 70.45) ratio) •and.an estimated 100% value of $1,0389000. be: $731,6 • - 1 I 1 I I I C* CO .O IO ,O .O ,O ,O ,A .O 10 13 I I 0 o r o W o W O o o W r I U) I lr In r o In o t!1 0 0 0 In 0 o N N In N In N N N In N I C D I 1 I � V ell rn +^ �` w to rn Ca o V w V N to Co V o% N I I - I I I 1 V V V V V V V V V V V V 1 I O O O o O O O o O O O O I A I I O I 0 0 0 0 0 0 0 0 0 0 0 o I I 0 0 0 0 0 0 CD 0 0 0 0 0 1 A I 0 0 0 0 0 0 0 0 0 0 0 o I \ I I I 0 0 0 0 0 0 0 0 0 0 m o I I Q\ C\ O1 V O% a\ Ol d\ D\ O% I 1 1 0 0 0 0 0 0 0 0 o r o I O N I ,O (V ,p W I D D I Co Oo Co Cc p Co Co p Co co Co Co I r I A LA w w w r w w . I mm 1 _p I 1 0 0 0 0 0 O 0 0 0 0 0 CDM 1 DU1 N N N N N N N N N N N i C I D N ,K V V V V V V V v V v V V 1 �-+ I m r I N i O m � I I Cn M CD O O O O O O O O o o O 1 I -i m 0 0 0 0 0 0 0 0 0 0 0 o I I 0,1 r- 0 0 0 0 0 0 0 0 0 0 0 1 I A�, ►r r o 0 0 0 0 0 0 0 0 0 o I 1 DOS 3 ,O ,O O O o O o O O O O I r l LO 3 CO f-r ca o o q Ca to 0 M. CD 0 0 o I D I N -- C* v ON o V v 4 r r r r r' I I mL D I I• O UN D D 0 0 0 0 0 0 0 0 0 0 0 0 1 I a Ul=N CD O O O o O o O O O O O I 70 1 m O C t.11 0 0 0 0 m 0 0 0 0 0 0 o I D I A M I 0 0 0 Z� 0 0 o r r r o 0 1 I r »SUN I 0 o Un o 0 o V ,O W .A (14 I A I ,,,<A U) N r Co rn w C* v o Cv w to to ca I m l 0 3 �1 0 0 o r o 0 0 0 0 0 0 o I r- I -+C �rrn rr I I 7 ;u C* D 3 3 I 3 1 m 7C L,4 r 1 I rn N I I OA GAM hr I I �O DON -1 I I m� C 7 A i I 1 mSD Z I I A N -I O N H -1 o ,O In w Qn h-i r w N 0� to f '9 I D T rn O O o 0 0 0 .O V O r In I_n to I A U7 I r ;:u_0 A H 3a I \ O-i to O O O O O O W O lJ1 N. O O O ( A r I H m-4 j o 0 0 0 0 0 0 0 0 0 0 o I m m I Z 3C 0 0 0 0 0 O O 0 CD 0 0 0 1 I p -�p v r O I I c m -t m I I N :>M � I I -4 M m i r l M r v O O ttaam� w i < i m * y= N r r I D 1 N W O W V ,�r I^ N CO O 1 rI 3 _oi Co to ,o a� N Oo I C D I r Im; l m CD 0 0 0 0 o I m 1 � I I O I I 1 I VA I r I I < to N I D I V rn r rn iI D` N to W I C D I 1 11� N l71 o N o I m 7 C 1 o 0 0 0 0 o I m l Oho F o 0 0 0 0 o I "M I 8 I I I I I I I 1 � 1 I � I I G'f f I m 1 I I I 1 1 1 I w I I V �..:.. CITY OF 8 ki A xL Uel� .h; *' 129 East First Avenue. Shakopee. Miaaesoa 55M J t f MEMO TO: 1985 Shakopee Board of review FROM: Scott County Assessor's Office SLJBJEcr. Valley Health Property DATA June 18, 1985 Location: 287 Marschall Road PID Number: 27 068 003 0 The 1985 Assessor's Estimated Market Value for this property is: Land $107,100 Bldg. $3289800 Total $435,900 As in the Professional Group property, Mr. Jake Mananhan was concerned about the commercial ratio used to value this property. Using the 70.48 aggregate ratio, (after adjustments), The value for 1985 on this proeprty would be placed at $409,600 based on 70.48% of the 100%o value of $5819200. TENTATIVE AGENDA ADJ . REG. SESSION SHAKOPEE, MINNESOTA JUNE 18 , 1985 Mayor Reinke presiding 11 Roll Call at 7 : 00 p.m. 21 Convene as the Board of Equalization: a] Claire Nickolay Property - tabled 6/4/85 b] Shakopee Professional Group - tabled 6/11/85 c] Valley Health Properties - tabled .6/11/85 d] Stephen Strehlow Property - tabled 6/ 11/85 e] Doug Waldvogel Property f] All American Glove Co. Property g] h7 i] Close Board of Equalization as of June 24, 1985 31 Move that the findings of the Board of Equalization be approved and sent to the County Auditor for certification, as of June 24 , 1985 43 Reconvene 51 Liaison Reports from Councilmembers 61 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 71 Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests , in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *81 Approval of the Minutes of May 28 and June 4 , 1985 91 Communications : a] VFW re: IR Bonds - Request discussion b] Jon Elam, City Manager , Mound re: Request for IDB Allocation 101 Public Hearings : None 111 Boards and Commissions - Ad Hoc Downtown Committee: a] Approve Proposal of Westwood Planning and Engineering for Downtown 121 Reports from Staff: a] Insurance Coverages for City of Shakopee b] Community Services Computer *c] Garbage Service Refund d] Capital Equipment List aogeagsTuTwpV fgTO uosaapuv •x uuor uanoC -x �•�1����ad ,q,��/ sly ,Q,vn /IcPV [SL a� 4-x 7)u.k � a Y u - �V;,'-,� C) [q 4 : ssauTsng jaug0 [# L auTTpeaQ aoueTTdwoO TeangonagS paddeoTpueH aug JO uoTsuagxg aea7, aaaus, e gsanbag oq SuTaeuS anuanag JO* aoTJJO aug goequo0 oq aogeagsTuTwpV fgTO auq SuTZTaougnX ` lltrz 'oN ' sag [S* asTpueuoaaW SuTTTaS 30 asodand aoj gaaaqS fue uo SuTxaed SuTpnToaad ` trLL 'ON 'Pa0 [J sasuaoTH oSuTg pue SuTTgweg uo wnTaogeaoW auq SuTpuagxg ' ELL *ON ' Pa0 [a sgTwaad 2utuad0 gaaaqS ao3 squawaaTnbag aoueansul SuTseaaouI ` OLL *ON ' PaO [P LLSL 'ON , sag fq pagdope foTTod Tauuosaad SuTpuawV ` 20trz * ON 'sag [ o* sa•rgTTToeS fgTO JO SuTsoTO fouaSaawg ao3 foTTod e SuTusTTgegsH ` LLLz - ON ' sag SuTpuawy ` OLtz * ON 'sag [q* LLSL *ON ,sag fq pagdope fotTod Tauuosaad SuTpuawy ` 60trz *ON •sag [e* : saoueuipaO pue suozgnTosag [EL ouiaw ptL t/9 - uoTssTwwoo Apngg quawuaano0 fquno0 ggooS [q suSTS aado>jeuS jo fgTO [s aTgeg uo owaw - quawgaedaQ aoTTod aoJ soTpeg aTgegaod io aseuoand [a TouooTV 2uTwnsuo0 jo sasodand aoJ SuTssedsaal [b 00 ' tr09` EL$ aoi t # egewTgsg TETgaEd Pue oo' zS6$ Paseaaoap �# aapap aSuego 8-tz86L# goaCoad quawanoadwI LOL femgBTH Nunal agegS [d, Sti' LLL` OL$ ao3 9# agewTgsg pue 00' 0001x$ 3o aseaaouT ue aoJ 9# aapap aSUEgo anTaQ �iaed faTTeA anuany ugzL [o* 66' L6z' 9zL$ aoJ F# agewTgsg pue 00' 00E$ 3o aseaaout ue aoJ E# aapap a2uEg3 6-tt86L# goaCoad - Eg peog fqunoo [u* • o5' Strz` z$ ao3 t # agewTgsg TEuT3 TwaS pue 0o- qFq$ io aseaaouT ue aoi 17# aapap aSueuO 9-te6L# goaCoad - aamGS faegTueg anuanV uqS [w* >Iaed TETaowaW uT aSPTaS uezagsapad [T gTsTA agTS JOJ TTounoo oq uoTgegTnul [�j aTgeq uo owaw ' S8 /LL /9 PaTgeq - sTEmauag asuaoTq aonbTj [C 9L' LL9` t78L ` l$ jo qunowV auq uT sTTTS .anoaddV [T sumoQ fangaaque0 qe feQ SuivadO [u -4 9 i o 2 2'A j a^T-5 u a;-T p G u Q s ;.Q, gT,�aua5 GJTl Pue ugTeaH S26L 3o uoTgeoTJTaET0 [3* ueTd quawanoadwI TegTdeO [a aSed S96L ` 2L aunr VGNHOV 3AIIV.LNgs CITY O F S E Ali. U i i:� E !`6 Ct f 129 East First Avatue� Shakopee. Minnesota 53379 7:.• r TO: 1985 Shakopee Board of Rev* FtOM: Scott County Assessor°s Office SUBJECT; Stephen Strehlow Property DATE: June 18, 1985 Location:. 3059 Hauer Trail PID Number: 27 908 055 0 1984 Value: Land $16100 Bldg. $104400 Total $120500 Original 1985 Value Land $16100 Bldg. . $109900 Total $126000 I was asked to recheck the valuation which I had placed on the swimming pool which Mr. Strehlow has on his property. After checking with pool builders in this area, I found that the cost for this type of pool is less than that of a— - concrete pool and the life ,is less than that of a concrete pool. I would recommend the following adjustment be made for the 1985 assessment for this property: The taxable value for the pool be reduced from $9000 to $6(00. The total -value for the property be reduced from $1269000 to $123,700 for the! 1985 assessment. \t�Y traa•i. `f `• i. i v r arJ �i �a r� v � r +r 129 East Fin: Aymue� Shakopee. Minnesota `5379 MEMO TO: 1985 Shakopee Board of Review FROM: Scott County Assessor's Office SUBJECT., Douglas Waldvogel Property DAM June 18, 1985 Location: . 8304 Eagle Creek Bl�fd. PID Number: 27 913 053 0 MIZ. Waidvogel's property consists of a lot which is .95 acres and a split-level home which was constructed in 1969• The home is 1200 sq. ft. and the attached garage which is part tuck-under, is' 24 x 24. The home also has a 6 x 36 open porch in the rear and a 16 x 36 wooded patio. There is also a small amount of brick trim on the house. The home was tagged on 10/26/84 by myself, and there has been no response to this tag. An arbitrary assessment was done on the property adding- a 600 sq. ft. finished base- ment, a 3/4' bath. The grade was also increased from a 6 to a 62 l. The 1984 value on the home was: Land $14400 4400 (property) Bldg. Total $65100 The 1985 value on the property is: Land $14.400 Bldg. $60800 Tot _ 3751200 PARCEL NO. DWELLING year built iNN;C X sq. ft. - story height no. rooms no. baths no. bedrooms basement percent basement fin. fireplace • walkout ? :s deck central air brick trim k porch Lot Size -X - GARAGE X attached yes no OBSERVED CONDITION: r exc good fair poor E t�,�P�""'•: � CITY OFC7.f 129 EM Fiat Avea,e� Shakopft. MEMO TO. 1985 Shakopee Board of Review FROG; Scott County Assessor's Office SUBJECT: All-American Glove Company DATL June 18, 1985 Location: 1301 W. 3rd Avenue f PID Number: 27 902 027 0 This property is owned by Mr. Sol Appelbaum and is used in the manufacturing of coated gloves. -The building is a concrete block structure with a steel beam frame.. No basement was constructed. The structure was built in 1960 and has a manufacturing area of 13600 sq. ft and an office area of 2400 sq. ft. There are 2 restrooms with 3 fixtures each plus an additional restroom with 2 fixtures in the manufacturing portion of the building. The building has forced—air heating systems, 4 offices with tile floors", panelled walls, and suspended ceilings. The maufacturin.g area has concrete floors, block walls, and overhead lighting. Mr. Appelbaum has expressed concern about the 1985 value and I have asked him for specific details pertaining to those concerns. I will make a judgement of the current value based on the information which Mr. Appelbaum can supply me with. The 1984 value for this property was: Land $499600 Bldg. $142,400 _ Total $192,000 The 1985 value for this property is: Land $49,600 Bldg. $1447200 Total $193,800 The 1985 value is based on rates used on similar structures in the city of Shakopee and my inspection of the property in November of 1984. PARCEL NO. 3 DWELLING year built a i ._ X sq. ft. story height no. rooms no. baths no. bedrooms basement percent basement fin. fireplace walkout deck central air brick trim Y porch Lot Size X GARAGE X attached yes no AHA- merican Glove Co., Inc. 1301 WEST THIRD AVENUE • SHAKOPEE, MN. 55379 Phone (612) 445-4580 Manufacturers of Coated Gloves June 5, 1985 The Roard of Review Scott County Assessor Courthouse 112 Shakopee MN 55379-1381 Re: Parcel 27-902027-0 Gentlemen: . With reference to the revised assessment, we are asking for your consideration in reducing the assessment on the following grounds : 1 . A fair market price in our opinion would not exceed $140,000.00 2. The building is in need of renovation, particularly the roof, heating, and decorating. This vital work has been deferred because of cash flow problems. 3. Financiai necessity. This building is utilized as a manufacture plant which has suftered from imports. While this factor may have no particular bearing on valuations) your considering of this aspect in relation to the other criteria will be justified . Thanking you for your consideration in this request. I am, So I APO baum, President DON D. MARTIN 2 SCOTT COUNTY ASSESSOR COURT HOUSE 112 l SHAKOPEE, MN.55379.1381 (612)-445-7750, Ext.115 Deputy: LEROY ARNOLDI June 13, 1985 Mr. Sol Appelbaum All-American Glove Co. 1301 W. 3rd Ave. Shakopee, MN. 55379 PID Number 27 902 027 0 Dear Mr. Appelbaum: Thank you for your letter in regard to the 1985 valuation I have placed on the property which houses your glove company. However, I wil1 need more detail as to the points which you made in this letter. 1. On what basis is your estimate of $140,000 market value based? 2. What are the specific affects of the import market for gloves in relation to the overall cash flow which your company is experiencing?(An operating statement would be beneficial to us.) I have taken the condition of the building into consideration in regard to the current value which I have placed on the structure. A depreciation rate of 30% has been applied to the building. For a building which is twenty-five years old the depreciation would normally call for about a 40% depreciation rate. However, I do not believe that this particular building shows depre- ciation of that amount. The decorating which you mentioned is not vital to this building, the roof repair is needed and is depreciated, and the heating system was in working order and doing an adequate job of heating the building in November of 1984. If you can supply me with any specifics on the building's condition, please do. Any information you can supply me with on the points mentioned above will be taken into consideration and will be appreciated. Sincerely, Robert N. Schmitt Scott County Assessor's Office An Equal Opportunity Employer OFFICIAL PROCEEDINGS OF THE CITY COUNCIL SPECIAL SESSION SHAKOPEE, MINNESOTA MAY 28, 1985 Mayor Reinke called the meeting to order at 7: 30 p.m. at the Shakopee Senior High Auditorium with Cncl. Lebens, Wampach, Vierling, Leroux and Colligan present. Also present were John K. Anderson, City Admr. ; Judith S. Cox, City Clerk; H. R. Spurrier, City Engineer and Julius A. Coller, II, City Attorney. The City Admr. stated that all residents of the City received a notice of this public hearing to review the City Council's efforts in trying to find a solution to the storm sewer financing process in the City. He pointed out that the City's financial advisor and .bond counsel were also present to answer any questions. He said the City Council has looked at a multitude of alternatives and chosen a preferred alternative. Colligan/Vierling moved to open the public hearing regarding the storm drainage utility. Motion carried unanimously. The City Engineer stated that at this point development in Shakopee is held hostage by the storm sewer construction that must occur. The City has adopted a standard to which all storm sewers must be built to provide a specific level of service. Now it has to be determined the feasibility of making these improvements, by showing the property values in the im- provement district increased by the amount assessed. He had to determine what amount of work had to. be done in each of the districts to conform to the design criteria adopted, and the total is $7.6 Million Dollars in work for drainage improvements. The City has an unfunded liability to pay $3.6 Million Dollars of the total. The Engineer stated that under the present policy, half of the storm sewer cost is assessed as special benefit and the other half is funded with property taxes. He said the City now proposes to reduce the half that is specially assessed by using tax increment that is being produced by the racetrack development. This could cut it in half, so that 25% of that special benefit is specially assessed, with the other 25% being paid by the tax increment funds, and the remaining to be paid for by user fee_. Jake Allendorf asked how the money flows from tax increment to the City. The City Admr. explained how the increment is determined. He said the City continues to receive that tax amount, but it goes from the tax increment district to the HRA to be used for various projects prescribed by State law. We are proposing to designate community based storm sewer projects as one of the eligible projects, so the captured tax increment would flow into it. It is also under a time frame of 8 years, so after 8 years the tax increment district would be retired and the amount that had been paid to HRA would be paid to the City, to benefit the City as a whole, Shakopee City Council May 28, 1985 Page 2 John Schmitt asked how much tax increment financing is already spoken for in the adjoining improvements to the racetrack. The City Admr. replied that the City has committed $4 Million Dollars, and there is in excess of $10 Million Dollars in the project. He added that City Council is looking at other proposals that increment could be used on, such as downtown redevelopment. The City Engineer continued his presentation with the development of a mechanism that would be fair to those districts where assessments had already been made for storm sewer. The proposal is to have the special benefit paid as part of the user fee. In order to be equitable, full and fair credit had to be given to property owners where work was previously done. In order to do this, the difference between the previous payment of assessment and the special benefit is computed for a proposed project. He gave the example of the West Side Storm Sewer district which was spe- cially assessed 50% of the total project work. For any proposed project in the future, 25% would be specially assessed, 25% paid by tax increment funding and 50% paid City wide. When these two are compared, there is more credit than would be charged, and therefore there would be no assess- ment made. In regards to the Holmes Street Laterals, the amount of work done and the amount of work proposed to be done are added and the credit for assessments paid is applied; there is some special benefit that exceeds that amount already paid by property owners and therefore there would be an assessment for the property owners in the Holmes Street Basin area. Ray Siebenaler asked if the quoted $6.64 quarterly residential fee would be used for anything else besides storm sewer construction. The City Engineer replied that this fund can be used for general storm sewer main- tenance, cleaning and street sweeping, which is considered preventative maintenance. He said the Legislature two years ago adopted laws allowing cities to create storm sewer utilities. John Schmitt asked how much the City expects to generate annually based on the rates proposed. The City Engineer responded that based on the es- timated number of units in the City, they expect to collect approximately $500,000 per year, based on doing all the projects. He added that as a practical matter, there is no intention of doing all the projects in ,one A year, so the actual user fee will be something less than that. Someone in the audience asked about the excess credit property owners have in the West Side Storm Sewer project. The City Engineer said that credit will just exist as long as the City has this storm sewer utility with this policy. He added that this Council has a very strong feeling about in equitable credit system. Mr. Ralph Weckman asked about the discrepancy between the public notice and what appeared in the Shakopee Valley News regarding the rates--as far as if the $6.64 is charged quarterly or monthly. The City Engineer replied that amount is quarterly and is not related to the special benefit that will be charged to the people in the district for a specific improvement. He said the City has an obligation to pay part of the system's cost, and it is that 50% that the City picks up City-wide that constitutes the $6.64. The City Engineer further explained that right now the City's cost is paid with property taxes. In looking for another mechanism to fund drainage systems, the City discovered that the real equity is not in collecting Shakopee City Council May 28, 1985 Page 3 the City's matching cost on property taxes, but when that cost is paid as a user fee. A break-down of the funding from property taxes is 81% resi- dential, 9% commercial and 10% industrial. But as far as the production of run-off residential produces 28%, commercial 34% and industrial 38%. When that matching cost is collected as a utility, it is collected based on use. If residential produces 28% of the run-off, it will be charged 28%. Mr. Weckman asked if everyone will be paying the same $6.64 quarterly. The City Engineer acknowledged that all residential properties would be treated in the same fashion. The proposal does not charge for vacant land with grass which is not taxing the drainage system. They would only be charging for improved, developed property which produces additional run-off, which will be charged based on the amount of run-off they have. A man asked what consideration is given to a site that has a major storm sewer facility system already installed, such as K-mart warehouse. The City Engineer answered that in that specific case, what their drainage system does is collect the run-off and moved it to the southeast corner of the parcel and discharge it into the City's drainage system. The quarterly charge would be based on the amount of your site that is covered with impervious surface because it is that run-off the drainage system will have to handle. He continued that if the site had a series of deten- tion ponds to improve water quality and reduce peak run-off, that would be computed. For a facility of that size, he would like to sit down and dis- cuss how the user fee would be computed and the company would have the in- put on what they want considered. He added that what we are speaking of is not the charge that would be made for your facility, but the charge that would be made in lieu of property taxes, instead of the ad valorum tax charged to all the City. The property values are unrelated to the amount of run-off, which is why the user fee makes more sense. Jane DuBois asked about the cost to undeveloped land. The City Engineer replied that raw land would not be paying part of the matching cost. He said the Upper Valley Drainage Basin is the only area open for new single family residences, and they cannot be constructed without the utilities. Now it is AG land, so it cannot be assessed for the development costs. The City had to find some way of deferring the costs this undeveloped land pays because when it develops it will be able to pay the user fee. This has been identified as one of the most important projects, and it serves 7,000 acres of land. The City plans to use tax increment funds to temporarily fund the user fees that would come from this property. That would defer the special benefit and also defer the City's matching share that would come from that project, with the result of going ahead with the construc- tion of that project to open up the only R-2 property available in the City. That area already has sanitary sewer facilities. Esther Rademacher asked if she will be getting a credit as she already paid for Apgar, 6th Avenue, Pierce Street and Holmes Street projects. The City Engineer said those other projects were included in the West Side storm sewer project, which was reduced for that specific assessment. He said they will research the special assessments that have been paid to date and that cost will be computed in the formula. Shakopee City Council May 28, 1985 Page 4 Mrs. Emil Halden said she was assessed for Holmes Street but it didn't do any good The City Engineer explained that the laterals were not in yet and the completed system will work properly and get the water out of the yards. Mrs. Halden added that the water hits a utility pole in the alley and shoots into her yard. The City Engineer said that as an interim mat- ter they would look into the problem. The City Engineer explained that the different districts were divided up according to natural and logical boundaries of drainage systems City-wide. Bob Wampach asked for clarification of the credit received if previously assessed. The City Engineer answered that they would not get dollars back. If you are in one of the districts that had been assessed previously for storm sewer and new construction takes place, you will receive a credit against the assessment that would be charged. He said the assessment is really not a special assessment, but rather a lump sum amount, an obliga- tion that would go against that property and could be paid just as assess- ments are now paid. He said in Districts 2 & 3 where part of the improve- ments are already installed, the scope of the work would be less. Dave Czaja asked if the land is used for flow of waters or the land pre- sently stores run-off water, would there be a credit or reduction in user fee. He also asked that if the user fee is a negotiated fee, who would have the final judgment as to the amount of the fee, and is there an appeal process. The City Engineer stated that in order to get a credit it requires an en- gineering study that determines what the undeveloped run-off is, what the run-off after development is, what the improvement is after water quality occurs and the actual reduction in run-off and then the policy specifies the maximum amount of deduction that can be made. He said it is very property specific and he would be glad to sit down with him and go through the specific parcel. The City Admr. responded that the appeal mechanism would be similar to that with the sanitary sewer utility where administrative adjustments can be made or a complaint can be taken to the City Council. A man asked if this is not considered a special assessment, how does it affect a property and would the amount have to be paid before the sale of property. The City Admr. said that concern would be looked into and they would try to get something in the process to deal with that. The City Engineer clarified that all of the payments are based on doing all of the projects in one year and retiring the debt in 10 years. After 10 years, the $6.64 would go down to about 60C. These projects are on the 5 year plan and many have been given a high priority. John Schmitt commented that there would be a certain amount of street re- construction involved in the storm sewer construction and asked if that funding is included. The City Engineer replied that would be separate fi- nancing. Shakopee City Council May 28, 1985 Page 5 Leroy Wolf asked if any Orangeburg found during the construction of storm sewers and streets would have to be replaced. The City Engineer acknow- ledged that any Orangeburg they would be aware of would have to be replaced. Most of it what was installed is deteriorating now. Mr. Wolf asked if this would be handled by another layer of bureaucracy or would there be a public utility. The City Engineer explained that this cannot be billed through the public utility, as they don't have the capa- city on their computer. But there are plans to combine the billing. John Schmitt asked how the fee for residential was determined. The City Engineer answered that they used the procedure in the Soil Conservation Technical Release No. 5. Mr. Schmitt asked if that also included the City streets that generate run-off. The City Engineer responded that at one time they compared the run-off from streets and property, and that is where the 50%-50% division came from, as the run-off from the streets was roughly equivalent to that from residential property. Someone asked how this affects the community sewer systems, where there is more than one person on a line. The City Engineer stated there is no relationship whatsoever to sanitary sewer. Robert Mertz asked if there were any proposed projects on the drawing boards now. The City Engineer answered no, as there is no feasible funding method. Dave Czaja asked about spring run-off, which is different than normal storms. The City- Engineer said this will handle spring run-offs. He said the storm sewer districts are designed for the specific basin geometry. Therefore, District #5 uses the spring run-off because that has more effect on it, and the Holmes Street Basin is designed for thunderstorms. He said the muni- cipal parking lots were included also. Mr. Harold Schmidt asked how the size of a lot is determined, and how much he will be charged. The City Engineer replied that his was a specific case that will have to be computed separately. Someone asked about the possibility of this going to referendum. The City Engineer said the final decision will be made by City Council. This public hearing was held for the purpose of public input, and you should make your position heard tonight. The City Admr. explained that the City is required to use an Enterprise Fund for the storm sewer utility, similar to sanitary sewer, electric and water, which will be set up like a mini-company. The City only charges to those funds activities that are related to it. They allocate costs related to that utility and don't take money out of them to be spent on other funds. The City Engineer explained again that there would be no charge to vacant City lots as long as it is unimproved, with grass on it. If it is a gravel parking lot, it is producing run-off and it is charged. Shakopee City Council May 28, 1985 Page 6 Someone asked what is to stop Met Council from taking the utility funds and bailing Minneapolis out, like the sanitary sewer is used now. The City Admr. responded that nothing stops them from doing that. It is the same as they are doing now in the property taxes for transit and fiscal disparities. Mayor Reinke added that we don't have control of that, except with regular contact with representatives, and he urged anyone concerned to contract directly their Senator and Representative. The City Admr. said there is a general advantage for Shakopee to move to a utility because of the loss to fiscal disparities through property taxes. Shakopee has been either first or second in losses of property taxes through fiscal disparities. Mayor Reinke pointed out that under this proposal, everyone pays; the schools, county, hospital, churches, etc. , all according to how much run-off they generate. Someone asked if the user fee is tax deductible. The City Engineer ex- plained the fee is not deductible. However, with payment through the property taxes, you are paying 80� to get 20C deducted, and with this proposal you only pay 28( to be done with it. Someone asked if the property taxes will go down by that amount. The City Engineer explained that the City levy already has in it $750,000 matching costs for storm sewer that already exists. That is the funded liability. These projects will be another liability, which is unfunded. Walt Whitmere asked how it would be decided which projects to do if any of the projects exceed the estimated costs. The City Admr. answered that in any assessment project, if the bids greatly exceed the estimate, the City has the right to reject all bids and scrap or revise the project. Mayor Reinke added that the City still has to prove benefit. John Schmitt stated he thinks there are hidden costs involved, such as street reconstruction, and by approving these projects you are automati- cally approving street reconstruction. He disagrees with moving any of these funds out to do things such as street sweeping and maintenance, which he feels hides those costs. He has a problem with going towards more and more user fees, such as sanitary sewer and garbage, where the individual loses the advantage of tax deductibility. He doesn't know at this point if he is saving money by the difference in changing to user fees. He would like to see more charts on the tax benefits. Mayor Reinke replied that garbage has always been a user fee,along with sanitary sewer. The water is under a metered system. He pointed out that you aren't going to do all these projects at one time, but a policy is needed to handle it all. There are street projects pending, so these improvements can be done at the same time. Mr. Schmitt cautions that there is a limit to the amount of money a govern- ment will pay for services, so he doesn't think government payments should be counted on long term. And remember, the public government is taxpayers. Shakopee City Council May 28, 1985 Page 7 Mayor Reinke answered a question that the quarterly charge could be paid all at once for the year. Clete Link said he doesn't know if he is for or against this utility, but he doesn't think a lot of people realize the crisis we are in as far as residential development. He doesn't think there is any project that can be developed now without storm sewer. He said we do need a major storm sewer trunk, especially to the south of Shakopee. In the last two years residential lots have gone from $15,000 to about $25,000, because there are so few lots in Shakopee. He feels that if there was more property developable the price would go down. He said that right now there are people leaving Shakopee because they can't find a lot to build on or a place to rent. This also affects the business in the City because if they aren't going to live here, they aren't going to buy here. Someone asked when the final decision will be made on the policy. Mayor Reinke explained that after comments have been reviewed and meetings held with those who requested them, it will come back to City Council. He suggested leaving your name and address and you will be notified when it will come on the agenda again. Mayor Reinke asked for any other comments or questions. Cncl. Leroux remarked that it is still true that there is no free lunch. We aren't talking about doing anything cheaper, it is just a matter of whether storm sewer is going to be constructed in Shakopee. The storm sewer will have to be paid for, and it is just a matter of how. At this time it is designed for commercial and industrial uses to pay a heavier burden than in the past. You won't be able to write the amount off as a deductible, but you will be paying less accordingly. Lebens/Leroux moved to close the public hearing. Motion carried unanimously. Lebens/Wampach moved for a five minute recess at 9:34 p.m. Motion carried unanimously. Colligan/Lebens moved to re-convene at 9:45 p.m. Motion carried unani- mously. The City Admr. explained the background of the parking problem at Eagle Creek Town Hall and the request for a paved parking lot. Scottland is willing to sell the strip of land between CR16 and the Town Hall for $1.00. Lebens/Vierling moved to authorize staff to enter into a contract with Valley Paving for the sum of $3,950.00 to pave the existing parking lot at the Eagle Creek Thrift Shop and to purchase and install parking bumpers, at a price yet to be determined; and to authorize and direct staff to prepare and execute an amendment to the Lease Agreement between the City of Shakopee and the Scott Carver Economic Council, Inc. , establishing a sixth year rental payment equal to the $3,950.00 cost of the parking lot surfacing plus parking bumpers, and authorizing the amendment. Roll Call: Ayes; Unanimous Noes; None Motion carried. Shakopee City Council May 28, 1985 Page 8 Wampach/Leroux moved to receive and place on file the letter dated May 28, 1985 from Scottland regarding the storm sewer facility. Motion carried unanimously. The City Admr. mentioned an informational item regarding the Baseball Associations's request to turn on the lights one-half hour earlier to determine the cost difference. Leroux/Lebens moved to adjourn. Motion carried unanimously. Meeting ad- journed at 9:50 p.m. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 4, 1985 Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Lebens, Wampach, Vierling, Colligan and Leroux present. Also present were John K. Anderson, City Admr. ; Judith S. Cox, City Clerk; Jeanne Andre, Comm. Develop. Dir. and Julius A. Coller, II, City Attorney. Lebens/Vierling moved to recess for Board of Equalization and HRA meeting. Motion carried unanimously. Colligan/Vierling moved to convene the Board of Equalization. Motion carried unanimously. Robert Schmitt of the Scott County Assessor's Office read the Assessor's Report on the 1985 Assessment for the City of Shakopee. He said that dur- ing the completion of the 25% reassessment, he discovered errors on 115 parcels, which have been corrected resulting in an overall increase in value for the majority of the parcels involved. Mr. Schmitt addressed the petition signed by individuals who own property adjacent to Dean's Lake. The water in the lake is up, resulting in less usable property for the owners. Mr. Schmitt said the County Surveyer suggested valuing the property based on the usable land, rather than the legal description. For this he would need a contour map or a recent aerial photo of the area. Dave Czaja, 5262 Eagle Creek Blvd. , spoke on behalf of the Dean's Lake property owners. Mr. Czaja stated that because Dean's Lake has reached its nominal level, they-have considerable land that is under water. He has been monitoring the water level and it is about 6 inches lower than the high water mark. He said a portion of the land is under water and another portion is marsh-like. He also has further information regarding rainfalls, lake levels, etc. He stated that also on file with the City Engineer is a petition to maintain the lake and establish some type of permanent outlet fixture to maintain it at some nominal level, probably the high water level. He said they don't see the level decreasing in the near future because of the various drainage areas affecting it. He added there was no water in the lake when he bought his property and therefore, no water on his property. It is his understanding the lake went dry about 1974. Dave Bates, 5284 Eagle Creek Blvd. , stated he purchased his property in 1977 and his is one of few which show what was left of the shoreline. He said they took out about 8 or 9 trees, 6"-8." diameter, which died when they were flooded. The land was dry when he purchased it, and he is re- questing his land be looked at and that amount that is under water be reduced in value because it is unusable. Shakopee Board/Equalization June 4, 1985 Page 2 Mr. Czaja gave some further background regarding the lake levels. He said the land has become nothing but a bog, not suitable for farming at all. Discussion continued regarding the time of platting of the property and the date the highGater mark was established. Mr. Czaja said the DNR did not have a record of the high water mark before 1980. Mr. Schmitt said this situation has not happened before, where a lake is "reborn". However, when Prior Lake flooded, property values were reduced for about a year until the water went down. If this water stays up permanently, it would reduce the use of the property they purchased. The land they purchased is not the land that is usable now. If the values are reduced and the lake subsequently goes down, the valuation will have to go up again. Leroux/Vierling moved to table action on the property owners adjacent to Dean's Lake for further information necessary to identify the current amount of usable property. Motion carried unanimously. Consensus was that if there is a practical method to establish changes in usable land, there wouldn't be an objection to a change in valuation. Mr. Schmitt confirmed that he already did a reduction in value for Charles Griffin for that same reason about two years ago. Mr. Schmitt went over the background information on the Duane A. Johnson property. He said the increase was mainly because of the rate change in Shakopee and the updating of the home. He doesn't think the home warrants the depreciation used in prior years, as it is not in 1875 con- dition for their purposes. Therefore, he changed the 50% depreciation to 30% depreciation. Colligan/Wampach moved to concur with the County Assessor's valuation for the Duane A. Johnson property, Parcel No. 27 002 053 0, for a total valuation of $63,900, for 1985. Mayor Reinke questioned the difference in lot values. Mr. Schmitt res- ponded that a bigger lot justifies more value, even though it is still one usable lot. Motion carried unanimously. Mr. Schmitt went over the background information for the Steven Hentges property. He said that after meeting with Mr. -Hentges this afternoon and correcting information regarding the size of the house, he reduced the original value he placed on the property, which was agreeable with Mr. Hentges. Leroux/Vierling moved to concur with the County Assessor's valuation of $91,000 for the Steven Hentges property, Parcel No. 27 908 042 0 for 1985. Motion carried unanimously. Mr. Schmitt went over the background information for the Harlan Hohenstein property. He said the main increase is attributable to the old farmhouse. In 1981 they were told the house was going to be torn down, and therefore a minimal value of $15,000 was put on it. However, the house was remodeled Shakopee Board/Equalization Juen 4, 1985 Page 3 and it is very nice, and is being lived in by their son and is a non- homestead property. He increased its valuation to $42,400. Mr. Hohenstein agreed there is carpeting wall to wall, but said it is the old carpeting from their home. He also said he didn't tell anyone it was going to be torn down. He said it has a dirt basement, no heat upstairs, one of the bedrooms upstairs is not finished and there is no well. He also doesn't know how he could sell a house right in the middle of his homestead property. Mr. Schmitt said the house is rated as a 5, which is below average, with a 25% depreciation. It is serviced by the same drive-way, and he wouldn't know if the. house could be sold or not. Discussion followed on the pos- sibility of selling the old house. Vierling/Colligan moved to concur with the County Assessor's 1985 valua- tion of $50,400 for the older home on the Harlan Hohenstein property, Parcel No. 27 919 012 1. Motion carried unanimously. Mr. Schmitt went over the background information on the Wayne Mertens property. He said the main increase was for the finished basement. The house was valued less than average in the past, and now is at average. Mr. Mertens said he purchased the house in 1980 and shortly thereafter put in a fireplace. He was reassessed for 1982 and the value went up $2,000 to $3,000 because of the fireplace. In 1984 he got assessed again and the value went up $10,000 with no improvements at all. He can't see the value going up again $10,000 with no further improvements. Mr. Schmitt responded that the last time the interior of the house was inspected was 1977. In 1980 it was tagged by the City Assessor, who did not receive a reply. He checked it in 1984. The 1981 increase in value was an arbitrary assessment because of the tag. He added that part of the increase was due to a change in rates for Shakopee. Mr. Mertens said he can't believe the escalation in three years. Mr. Schmitt replied that the house was probably undervalued for quite a few years. He said the house is valued above average for house in town, although not above average for that neighborhood. He said the finished basement had not been valued before. Wampach/Vierling moved to concur with the County Assessor's valuation of $84,300 for 1985 for the Wayne Mertens property, Parcel No. 27 052 021 0. Motion carried unanimously. The City Attorney arrived and took his seat at 8:00 p.m. Mr. Schmitt went over the background information on the Clare Nickolay property. He said he didn't believe the value that had been placed on the property. He didn't change the grade of the house, but just re-worked it with the formula used now. He would like to get a hold of Ms. Nickolay and go through the house. Shakopee Board/Equalization June 4, 1985 Page 4 Colligan/Vierling moved to table consideration of the Clare Nickolay property, Parcel No. 27 001 350 0, to allow the Assessor to personally view the property. Motion carried unanimously. Mr. Schmitt went over the background information on the Paul Plekkenpol property. He said the main reason for the increase was the omission of detached garage and deck and finished basement and also the increase in rates. Wampach/Leroux moved to concur with the County Assessor's 1985 valuation of $91,300 for the Paul Plekkenpol property, Parcel No. 27 932 005 0. Motion carried unanimously. Mr. Schmitt went over the background information on the Colling, Engfer and Vohnoutka properties. He said these properties are all concerned with the impact the recently constructed 4-plexes will have on their property values, especially with another one to be built shortly. He thinks it does have some affect on their values, but he isn't sure just how much; 5% to 10% possibly. Mr. Vohnoutka said he would also like to comment on the wall built on the easement. He said there are no railings on the wall and it is a 3 foot drop to the ground. It also prevents him from getting to the back of his property. He is concerned about the safety factor and who will maintain the wall. His insurance carrier assured him he is fully protected from liability, but he is still concerned with the possibility of kids falling from it. Mr. Engfer commented on the height of the 4-plexes. He has asked if he could put up a fence at the level of the adjacent property. He said he has no privacy because the 4-plexes look right down into his windows. One garage is just 5 feet from his property with one building 15 feet away and two of the units facing his property, with patios 7-8 feet away from the property line. He said that had the City not given the developer 6600 more square feet to build on, the developer would have been only able to build two units which wouldn't have been a problem. He added it is so dark in the back and they are concerned about prowlers. He thinks the City made this problem. Leroux/Wampach moved to direct the County Assessor to come up with some method to compensate these property owners for the loss in value from the development of four 4-plexes adjacent their property. Mr. Colling said his story is the same as Mr. Engfers and more so. The neighboring people can see directly into his house, and his trees are not as big for screening. He thinks the units were really crowded in. Last year they had running water on his property, but now with the wall there, that might solve the problem, as they have had no heavy rain to test it on. He said he wouldn't be interested in buying his property if these 4-plexes were existing when he bought his property. Motion carried unanimously. June 4, 1985 Page 5 Mr. Schmitt went over the background information on the Mark Pidde property. He said the house was completely remodeled in 1981 to take care of the original deficiencies in the home. Discussion followed regarding property owners being penalized with higher valuation for good maintenance of their properties. Mr. Schmitt said he would be the first to agree the entire property value structure overall is inequitable, but the way it is dealt with is if the home is well main- tained, it is worth more. In that way the value of the house is increased. The City Admr, mentioned there are some communities in other states that are placing the entire value on the land, rather than on the buildings, and he sees that as an idea that is catching on. Colligan/Vierling moved to concur with the County Assessor's 1985 valua- tion of the Mark Pidde property, Parcel No'. 27 007 008 0, of $65,000. Motion carried with Cncl. Wampach opposed. Mr. Schmitt said the values were set by the Tax Court in 1984 for the Clifton properties, and the amounts were agreed upon and the stipulation accepted by Clifton, Ltd. He doesn't know why they are contesting the valuation now. Leroux/Wampach moved to concur with the County Assessor's 1985 valuation of $1,234,800 for Clifton, Ltd. , Parcel No. 27 080 001 0. Motion carried unanimously. Mr. Schmitt. went over the background of the Guy Smith property. He said Mr. Smith was more upset about the taxes than the valuation, as he said he wouldn't sell it for the stated value because he had more than that invested in it. Leroux/Vierling moved_.to concur with the County Assessor's 1985 valuation of $116,300 for the Guy Smith property, Parcel No.- 27 050 001 0. Motion carried unanimously. Mr. Schiiiitt went over the background information on the Fred Kuhlmann property. He said the main increase was due to the two detached garages which had not been previously assessed. Vierling/Wampach moved to concur with the County Assessor's 1985 valuation of $82,300 for the Fred Kuhlmann property, Parcel No. 27 931 003 1. Motion carried unanimously. Mr. Schmitt went over the background information on the Marceline Hickman property, which was part of the 25% reassessment program. He said the property was tagged and he received no answer, so he made an arbitrary assessment and increased it. After that Mel Lebens talked to him about the property and told him the house hadn't changed over the years. A reduction was agreed upon for the two lots, which are unbuildable. If everything in the house is identical, a reduction to $90,000 would be made, dependent upon a visual inspection of the house. He still hasn't heard from Ms. Hickman. Cncl. Lebens said Ms. Hickman just got back from Florida about two days ago, and she will be calling Mr. Schmitt. Shakopee Board/Equalization June 4, 1985 Page 6 Wampach/Lebens moved to table consideration of the Hickman property, Parcel No. 27 002 036 0, to allow Mr. Schmitt to meet with her. Motion carried unanimously. Mr. Schmitt said he just received a notice of protest from the Shakopee Professional Group and he has no background at this time. Leroux/Lebens moved to table consideration of the Shakopee Professional Group, Parcel No. 27 068 004 C, for further information. Motion carried unanimously. Mr. Schmitt said he also just received the notice of protest from Valley Health Properties. Leroux/Colligan moved to table consideration of the Valley Health Pro- perties, Parcel No. 27 068 003 0, for further information. Motion carried unanimously. Mr. Schmitt went over the background information on the Elaine Morris property. He said the main increase was for the change in rates, plus the corrected valuation for the finished basement. He said it was last checked in 1980 when there was only one 11 x 14 room finished in the base- ment. He thinks the home was undervalued in previous years. Ms. Morris said she is on a road that has been broken up and is miserable. She said it is like a dirt bike track. She is still paying assessments for both of her lots for a road in this condition. She doesn't think the value of her property takes into consideration the condition of the road. She asked about a neighbor who received a decrease in valuation. Mr. Schmitt clarified that the neighbor did not receive an abatement and has filed a suit in Tax Court. Mayor Reinke reminded her of her right to appeal to the County on July 8, 1985. Leroux/Vierling moved to concur with the County Assessor's 1985 valuation of $100,300 for the Elaine Morris property, Parcel No. 27 051 005 0. Motion carried unanimously. Mr. Schmitt went over the background information on the Cavanaugh- McNearney funeral home property. He said the property was updated this year with the new change in rates, which accounted for the increase in value. Mr. McNearney said he appeared before the Board of Equalization two years ago as a part of the Central Business District reassessment, when his property value increased from $44,000 to $76,000. He said Mr. Schmitt told him the increase in square footage rates- dictated by the State would account for a rather small increase, so he was surprised at the $18,000 increase in value. Mr. Schmitt clarified that the increase in square footage rates was small, but when dealing with a large amount of property, such as 1300 square feet, it makes a big difference. He also applied less depreciation, about 25%. Shakopee Board/Equalization June 4, 1985 Page 7 Mr. McNearney commented this was a 20% increase on top of the increase two years ago. He finds it odd that he is the only one in the CBD that was increased two years ago and assessed again this year. Mr. Schmitt said the property was checked again this year because of the building permit taken out for the reconstruction of a porch. Any property that had a building permit taken out was re-checked this year. Mr. McNearney said he didn't think they increased the value of the build- ing with the porch, but just maintained the value. They didn't add any square footage, but just tried to make it aesthetically attractive. Mr. Schmitt commented that after this year he thinks the property is where it should be, and isn't over-assessed compared to other properties. He is looking at re-sale price on the property as it could be converted to a home. Mr. McNearney said he would like to know of any comparable residen- tial properties that have sold for above $76,000 in Shakopee. Mr. Schmitt admitted there are few comparables, but he is going on the value of smaller houses and extrapolating, and going basically on replacement costs. Mr. McNearney pointed out that because of the cost involved in converting the property to residential, he wouldn't think it would sell for that amount. Discussion continued. Lebens/Leroux moved to table consideration of the Cavanaugh-McNearney Funeral Home property, Parcel No. 27 001 360 0 and 27 001 360 1, for further information on comparables in the County. Motion carried unanimously. Mr. Schmitt went over the background information on the Steven Muhlenhardt property. He said the main increase is for the pole shed constructed. Mr. Muhlenhardt informed him the pole shed did not cost as much as the valua- tion to put up. Mr. Schmitt pointed out the labor consideration and re- placement value that is considered. Leroux/Vierling moved to concur with the County Assessor's 1985 valuation of the Steven Muhlenhardt property, Parcel No. 27 914 012 1, as $91,700. Motion carried unanimously. Mr. Schmitt went over the background information on the Elmer Halverson property. He said the main increase is for the change in rates for the City. Mr. Halverson said the house is in pretty bad shape, with a tumbling foundation. It also needs new windows and roof. If he makes these im- provements, will the value go up again? He would like-to sell it. He said there is a lot of truck traffic in front of the house now. He doesn't think the value is right. He would like the Assessor to come out and go through it. Colligan/Leroux moved to table consideration of the Elmer Halverson property, to allow the Assessor to personally view it. Motion carried unanimously. June 4, 1985 Page 8 Mr. Schmitt gave the background information regarding the Steve Strehlow property. He said the increase was due to the rate increase and the up- grading of the home from average to above average. Colligan/Vierling moved to concur with the County Assessor's 1985 valua- tion of $126,000 for the Stephen Strehlow property, Parcel No. 27 908 055 0. Motion carried unanimously. Mr. Schmitt went over the background information on the Daniel Barber property. He said this increase is for the full dormer that runs the length of the house, which changes the classification from 12 to 1 3/4 story house. He explained the difference and added the value of the basement. Mr. Barber said that basically he has the use of half of the upstairs. He said the basement doesn't have finished floor or walls. Mr. Schmitt replied that the basement is valued at $3 square foot, which is very low. He also asked about the difference in lot values. He thinks it unfair to have a $10,000 increase in one year because something wasn't caught 10 years ago. He said he bought a home in this neighborhood so he wouldn't be taxed the higher rate of a new neighborhood. Mr. Schmitt responded that he has no power to bring the valuation up in stages, as that wouldn't be fair to other properties that are at their correct valuation. He added that the value for the lot takes into consideration the depth of it. Discussion followed regarding various lot valuations. Vierling/Wampach moved to concur with the County Assessor's valuation for 1985 of $71,000 for the Daniel Barber property, Parcel No. 27 906 102 0. Motion carried unanimously. Mr. Schmitt went over the background information on the Warner True Value hardware property. He said the value was agreed upon in 1982 and hasn't changed since then, so he doesn't know why they are contesting it now. -Leroux/Lebens moved to concur with the County Assessor's 1985 valuation of $969,000 for the Warner True Value Hardware property, Parcel No. 27 906 052 0. Motion carried unanimously. Leroux/Colligan moved to receive the letter from Rahr Malting protesting the valuation of their property. Motion carried unanimously. Mayor Reinke asked if there was anyone present in the audience who wished to address the Board of Equalization. Bob Novotny asked where the tax rate comes from. Mr. Schmitt explained that the mill rate is based on the total assessed valuation of the County, City and school district. He explained this is different from market value, and is a percentage of the market value depending on the classifi- cation of property. Mr. Novotny asked if the Assessor is ever challenged on his valuations. Mr. Schmitt responded that almost everybody questions him. The City Admr. explained that they heard a rumor that different split foyer homes of the same developer were valued differently, so the City went through the books systematically and found they were almost all the same. He said this is public information and anyone can do the same. Mayor Reinke added the City also checked the values between homes in Shakopee and those in Jackson and Louisville Townships and found they were very close in value. The difference is in the tax rates for those areas. Shakopee City Council June 4, 1985 Page 9 Mayor Reinke added that if there are additional questions about how the mill rate is figured, anyone can call the City Admr. and he will explain in more detail exactly how it is calculated. Mr. Schmitt said that since 1981 100% of all the properties with struc- tures have been assessed. Neil Johnson said he sent his card in for a review. Mr. Schmitt took note of his name and parcel to review. John O'Laughlin asked if the County or City is putting the valuation on AG land. Mr. Schmitt responded that it is the County, and Grade A land is $1600 per acre. Mayor Reinke asked if there was anyone else who wished to address the Board of Equalization, and there was no reply. Leroux/Vierling moved to continue the Board of Equalization to June 11, 1985. Motion carried unanimously. Leroux/Lebens moved to re-convene City Council at 9:43 p.m. Motion carried unanimously. Vice-Chair Vierling presided. Liaison reports were given by Coucilmembers. Mayor Reinke took over the gavel. Mayor Reinke asked if there was anyone present in the audience who wished to address the Council on any item not on the agenda, and there was no response. Colligan/Vierling moved to approve the minutes of May 21, 1985 as kept. Motion carried with Cncl. Lebens and Mayor Reinke abstaining because of their absence at that meeting. The City Admr. asked to be notified by whomever could attend the meeting with the Metropolitan Council on June 20. Leroux/Vierling moved to place on file the letter from Robert F. Vierling dated May 29, 1985 regarding sewer and water charges. Motion carried unanimously. Colligan/Wampach moved to open the public hearing regarding the vacation of the alley lying east of Riverview Park between 4th and 5th Avenues. Motion carried unanimously. Mayor Reinke asked if there were any comments from the audience, and there were none. Colligan/Vierling moved to close the public hearing. Motion carried unanimously. Colligan/Wampach offered Resolution No. 2407, A Resolution Vacating the Public Alley in Block 8, According to the Plat of Koepers Addition to the City of Shakopee, and moved its adoption. The City Admr. summarized the resolution. Roll Call: Ayes; Unanimous Noes; None Motion carried. June 4, 1985 Page 10 Leroux/Vierling moved to open the public hearing regarding the applica- tion for a taxicab license by Suburban Taxi Corp. Motion carried unanimously. The City Clerk stated the Certificate of Insurance is on file for all vehicles and approved by the City Attorney. Mayor Reinke asked if there were any comments from the audience, and there was no response. Leroux/Vierling moved to close the public hearing. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant a Taxicab license to Suburban Taxi Corp. , 9309 Lyndale Avenue South, Suite 109, Bloomington, Minnesota 55420, beginning June 5, 1985. Motion carried unanimously. Paul Wermerskirchen, Chairman of ICC, said this year's ICC Day is a unique opportunity for promotion of the City, to be hosted at the racetrack. He listed the types of organizations and companies who will be invited. Their goal is to attract industry and commerce to the City to create jobs and establish an increase in the tax base. He went over the budget for the day, pointing out areas where they have cut expenses. He pointed out that many of the most expensive items, such as the video, brochures and maps, can be used by the City year around for promotion. Tim Keane, Chair of the ICC Day Committee, said they looked at updating the slide presentation that had been done in the past. That is still an alternative. The problem is that is cumbersome and costly to change. They feel a video conveys the vitality of the City and is such a versatile product for the City that can be updated and changed easily. They feel the Shakopee cable company has the expertise to undertake the program at a very competitive price. Jake Manahan pointed out the ease of modi- fication of the video and anticipates that realtors can purchase the video and add on their own information. It has the potential for many years use. Leroux/Vierling moved to increase the ICC budget to make available $10,425 for ICC Day. Roll Call: Ayes; Wampach, Reinke, Vierling, Colligan, Leroux Noes; Lebens Motion carried. The Comm. Develop, Dir. gave some background on the Downtown Committee's desire to select a firm to undertake downtown streetscape improvements, beginning with Second Ave. and the parking lot between Lewis and Holmes Streets. The downtown streetscape would require a 25% assessment that could be levied area-wide or just to the adjacent property owners. Cncl. Lebens questioned whether the downtown businesses were aware they would be assessed for this work. She said this action would be hiring a consultant and spending money before you know if the businesses are willing to be assessed. She thinks they need to be aware of the other expenses coming up, such as street paving and storm sewer. She is afraid people think tax increment money is free. June 4, 1985 Page 11 Discussion followed regarding adequate notice to property owners of possible assessments and the amountcf tax increment funding available and the suggestions made for the downtown area by the University students. Bo clarified that the plans his office did for the parking lot were just schematics to show the practicality of the project, and not construction drawings that could actually be used for bidding the project. He pointed out that the underground and above-ground improvements have to be coordi- nated, as the underground improvements shouldn't be placed until it is known what the street will look like. Mayor Reinke pointed out that there is no way to ever recover the dollars spent on planning if a project is not undertaken. Leroux/Vierling moved to direct staff to include $3 million dollars of available tax increment funding for the purpose of providing the City match for the downtown streetscape projects in a revised financial plan for the racetrack tax increment district, and request a proposal for services from Westwood Planning and Engineering to undertake selection of downtown streetscape elements, and design of an initial project, in- cluding Second Avenue and the parking lot between Lewis and Holmes Street; and also to direct staff to prepare a schedule of tax increment monies available now and within the next 5 years and also to suggest alternative methods of assessment to be used and its affect on various businesses. Terry Forbord, member of Downtown Committee, said he thinks it is impera- tive to keep in mind the full scope of the project that will be lived with for many, many years. He thinks we need professional groups to pro- ceed; the committee is at an impasse. He said the students did an excel- lent job and had some fabulous ideas, but they need professional imple- mentation. He would not like it put off any further. Steve Clay, member of Downtown Committee, emphasized the time element. He would like to get some design factors finalized and begin work on the parking lot this construction season. He thinks it is important for the downtown to see there is something happening. He thinks the question of assessments was covered fully at the public hearings. At this point they need some professional guidance in choosing the right materials and fi- nalizing design plans. He also thinks the City Engineer would be best utilized as a coordinator between the utilities requirements and the con- sultant. Jim Stillman, member of the Downtown Committee, said he has had two busi- nessmen tell him they would like to do something with their buildings, but would like some direction in keeping with the- overall plan. Roll Call: Ayes; Vierling, Reinke, Leroux, Wampach, Colligan Noes; Lebens Motion carried. Jim Stillman, on behalf of the Community Services Baseball Programs, pre- sented information and asked for consideration of turning on the lights at the baseball field before 9:00 p.m. , when needed. Discussion followed. Mayor Reinke pointed out that on June 26, the Racetrack may need lights at the same time. Mr. Stillman responded that if the Racetrack turns on their lights earlier, it won't affect them, as the Racetrack will have more demand. Sahkopee City Council June 4, 1985 Page 12 Leroux/Colligan moved to accept the liability for the lights to be avail- able to be turned on at Tahpah Park at 7:00 p.m. when needed, with a one year review. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Wampach moved to accept the results of the noise level test taken at 1768 Boiling Springs Lane and allow CC-367 to remain in effect. Roll Call: Ayes; Unanimous Noes; None Motion carried. Frank Reid, Chamber Tourism Committee, asked for consideration of the placement of a tourist booth at Memorial Park. The booth is available from Murphy's Landing, and they hope for funding from the State for manning the booth from 10:00 a.m. to 7:00 p.m. Leroux/Lebens moved to grant permission to the Shakopee Chamber of Com- merce to locate and operate a temporary Tourist Information building in Memorial Park including the installation of a telephone and electrical services, if deemed necessary. Motion carried unanimously. Vierling/Leroux moved that bills in the amount of $210,434.86 be allowed and ordered paid. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Vierling offered Resolution 2398, A Resolution Giving Preliminary Approval to a Project Under the Minnesota Municipal Industrial Develop- ment Act, Referring the Proposal to the Minnesota Department of Energy and Economic Development for Approval and Authorizing Preparation of Necessary Documents, and moved its adoption. (Bemidji Super 8 Partnership) The City Admr. summarized the resolution. Mayor Reinke asked for comments from the audience. Steve Penowski, representing the Twin Cities Carpenters District Council, questioned who the bond counsel is. He thought there was a conflict be- cause the bond counsel is the same as the City's counsel. The City Admr. replied that the City usually recommends to the proposed developer that they use the same counsel as the City, so City Council is familiar with the people who are making the final technical clearance for the bond application and those people are familiar with the require- ments of the City. Mayor Reinke pointed out that the application is also reviewed by the City's financial consultant, Springsted, Inc. , and the Assistant City Attorney. Mr. Penowski said Mark Dayton's office advised him there was a conflict. The City Admr. responded that other projects have been done in this manner. The bond counsel does not represent the developer, but only counsels for the transaction. Mr. Murray Williamson stated O'Connor and Hannan are not their legal counsel, but are just representing the transaction. Roll Call: Ayes; Vierling, Leroux Noes; Colligan, Lebens, Reinke, Wampach Motion failed. Shakopee City Council June 4, 1985 Page 15 Mr. Williamson said he believes his proposal is in the best interests of the City in that it would increase the tax base at no cost to the City. He asked about what procedure to follow to seek return of their $2,000 deposit. The City Admr. responded that this hasn't happened before, and he would check the procedure tomorrow. Mr. Williamson said he feels he was misled and the union people were successful in their intimidation attempts, and he wants their $2,000 back. Mr. Penowski said he hasn't contacted anyone on City Council and he re- sents those comments. He also pointed out that the developer has to pay the costs of the development, not the City. Discussion followed regarding how this would affect the City's ability to get IRB funding. The representative from O'Connor and Hannan stated that entitlement for IRB's is issued on a three year average, so this could reduce the entitlement, but not eliminate it. Mr. Williamson said if they find they can't develop here they will fight any other request for IRB based on discrimination against small businesses trying to get started here. He is disappointed and thinks more has gone on than is seen on the surface. He doesn't know of any plans to make the project non-union, and he doesn't know what the union is fighting. Cncl. Colligan stated his position is that the amount of private money is not sufficient. The City Admr. said that the question was directly asked that if the new policy was approved would this project meet the requirements, and the answer was yes, they had 15% equity. He said Mr. Williamson was misled because staff bases discussions with developers on what has happened in the past, and if additional criteria are needed staff needs tolet the developers know. Mr. Williamson said there would be legal action against the City if they change from this precedent they just set. Vierling/Wampach offered Resolution No. 2404, A Resolution Initiating the Vacation of Part of Shakopee Avenue as Herein Described, Lying West of Adams Street, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Wampach offered Resolution No. 2405, A Resolution Initiating the Vacation of Drainage and Utility Easements within the Plat of Furrie's 2nd Addition as Described Herein, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Vierling moved to approve the applications and grant an On Sale, Off Sale and Sunday liquor license to Minnesota Concessions, Inc. , 5244 Valley Industrial Boulevard South, beginning June 14, 1985. Leroux/Wampach moved to amend the motion to change the address to the location of Canterbury Downs, CR83, Shakopee. Motion to amend carried unanimously. Main motion as amended Roll Call: Ayes; Unanimous Noes; None Motion carried. Shakopee City Council June 4, 1985 Page lq The Comm. Develop. Director went over the background for the Municipal Home Mortgage Program. Leroux/Lebens moved to direct appropriate City officials to submit a pro- posal to receive up to $2 million in mortgage allocation funds from the Minnesota Housing Finance Agency under the Municipal Home Mortgage Pro- gram, providing equal allocations to all builders who have participated in previous proposals and have expressed an interest in this proposal by June 4, 1985. The list of builders, lenders and energy conservation package to be determined by the Comm. Develop. Dir. and other staff. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Admr. explained that Zylstra-United's request for re-financing. just allows them to change their mortgage holder, and the basic issue is how secure the financial institution is. The City still has first re- fusal in purchasing the system. Colligan/Wampach moved to approve Zylstra-United's request to refinance the Shakopee Cable System (pledging of assets to Mellon Bank of Pittsburgh, PA.) Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Leroux moved to table items 13h. through 13k on the agenda, which is a renewal of various liquor, wine, beer and set-up licenses until June 11, 1985. Motion carried uanimously. Leroux/Wampach moved to go on record supporting Gloria Vierling as a candidate for the Board of Directors for the League of Minnesota Cities. Motion carried unanimously. Leroux/Wampach moved to authorize the appropriate City officials to exe- cute a Joint Power Agreement Establishing a Watershed Commission for the Shakopee Basin Watershed with the City of Prior Lake, Louisville Town- ship and Jackson Township. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Leroux moved to authorize City staff to offer the settlement amount established by the condemnaton commission for right-of-way .on Shenandoah Drive, for right-of-way along Fourth Avenue between CR83 and Shenandoah Drive. Roll Call: Ayes; Leroux, Colligan, Reinke, Vierling, Wampach Noes; Lebens Motion carried. Leroux/Colligan moved to authorize proper City officials to apply for service and to authorize the installation of street lighting at CR83 and TH101, Shenandoah Drive andTH 101, Fourth Avenue and Shenandoah Drive, CR83 and 12th Avenue and Valley Park Drive and 12th Avenue, for a cost of $22,200, to be paid from the project costs. Roll Call: Ayes; Wampach, Colligan, Vierling, Leroux,Reinke Noes; Lebens Motion carried. Shakopee City Council June 4, 1985 Page IS Leroux/Lebens moved to approve the application and grant a temporary 3.2 beer license to St. Mark's Catholic Church, 3rd and Scott Street for July 27th and July 28th, 1985 Motion carried unanimously. Leroux/Vierling moved to adjourn to June 11, 1985 at 7:00 p.m. Motion carried unanimously. Meeting adjourned at 11:40 p.m. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary ` E 'F [ 4 June 7 , 1985 Mr. John Anderson City Administrator City of Shakopee 129 East 1st Avenue Shakopee , MN . 55379 Dear Mr. Anderson, : I don't know how else to start this letter except by saying the City of Mound needs your help. Somehow , some way we need to come up with about $2.9 million in available Industrial Revenue Bonding Authority in the next 60-90 days . Please let me explain. Mound, as most of you know , sufi ered a severe economic jolt at the end of 1983 when Tonka Toys decided to move its operation to E1 Paso, Texas and Juarez, Mexico. 814 people lost their jobs ( many after 20 years ) and the City found itself' staring at an empty 1408 ,000 square foot building. The City's ability to determine a long-term use and a re- employment plan in the plant was handicapped by the fact tnat Tonka decided to sell the facility to a southern California developer and the two went through prolonged negotiations before the sale was finally completed this past Spring . Since then , the new owner , Balboa Minnesota Co. has tried to develop a marketing plan to encourage growing, smaller companies to utilize the facility . At this point, they appear to have been successful witn eight or nine separate companies ready, in one stage or another, to consider lease agreements. Between these companies nearly 500 jobs could be created. The potential reuse of this facility is very exciting news to all of us. As it is for every City in Minnesota , the outside push is how can the City of Mound help in providing assistance to Balboa to remodel the facility to meet the needs of the varied tenants. That is wnere the $2 .9 million comes in. An equal opportunity Empiover that does not discriminate on handicapoed Staius k Page 2 Mr. John Anderson June 7 , 1985 Balboa has put together construction plans and ideas that are the basis for this request. The problem is the cost of the financing to remodel without iDB's just is not competitive and without it most interest will probably fade away. (The building's location is not the greatest and it is 30 years old. ) Thus our request is to try and put together a number of tentative com mittments from cities for $2.9 million in IDB assistance. We realize these are part of your economic lifeblood, as it appears to be for us. Because it seems very unlikely that any City could or would , at this early date in the year, provide the entire amount, we are trying to put together Joint Powers Agreements to secure amounts of anything from $100 ,000 to $500 ,000 . It appears that many times small blocks of money often remain which cannot be effectively used due to the minimum size required to be financially effective with IDB ' s. We have explored, with the State, the use of their IDB resources, but they have declined to assist because in come cases, companies that want to move into Mound are moving from other locations within the Metropolitan area. State Economic Development Grant Funds are also not being provided for the same reason. The discretionary IDB pot was explored, but all $ 106 million available to non-entitlement cities in 1985 have now been fully committed and to wait until 1986 would mean the sure loss of the great opportunities we appear to have before us. The Mayor and myself would be willing to attend your City Council meeting to discuss this if you feel it would be beneficial . In conclusion, thank you for your consideration and I look forward to hearing from you. Sincerely , 6JonVElam City Manager JE :fc cc : David Hultquist Greg Gustafson TO: John K. Anderson , City Administrator FROM: Jeanne Andre , Community Development Director RE : Proposal for Consulting Services for Downtown Streetscape DATE : June 14 , 1985 Introduction• At the recommendation of the Downtown Committee the City Council authorized the solicitation of a proposal from Westwood Planning and Engineering to select streetscape elements and to engineer a first "demonstration" project . A proposal has been submitted , and is enclosed here for Council consideration. Background: The City Council requested that a proposal be submitted to them for review, along with additional information on the amount of tax-increment funds available and a plan for streetscape assessments downtown. The City Administrator is working with the City ' s fiscal consultant to program up to $3 million of race track tax increment funds for the City share of downtown streetscape improvements , as a third priority of the four major projects suggested . This report will be submitted to the Council at their first Council meeting in July. The Downtown Committee recognizes that it must quickly work on an assessment policy in order to undertake a project this fall . The Committee has set a special meeting for June 26 , 1985 to begin this process , and plans to have a policy developed before the end of July. With these two steps in process , the Downtown Committee recommends proceeding with selection of the consultant in order to allow for a project to be constructed in 1985 . The proposal submitted has two phases. Westwood has included a section on timing which suggests that construction would be possible this fall if a very tight time schedule is followed . The Committee feels strongly that some project should be undertaken in 1985 , and because construction of the parking lot was provided for in the financial plan for tax-increment district number two ( original downtown district ) , this work could be undertaken under that project. The City Engineer has recommended that services be contracted under the standard agreement that was developed for the selection of a general civil engineer . He considers the scope of work proposed to fall into the "major" project category . He also recommends that Phase I and Phase II , Steps 1 and 2 be authorized now as preliminary design under the City ' s agreement , and that Phase II , steps 3 and 4 be authorized at the end of the preliminary design work when an exact dollar value can be established . He would like to use a not-to-exceed set dollar value for the work in steps 3 and 4 rather than a percentage of contract cost. With Council authorization , the Committee would like the contract to be executed immediately , so that the Downtown Committee can meet with Westwood on the selection of streetscape elements on July 3rd . Requested Action: Authorize appropriate City officials to execute an agreement for services with Westwood Planning and Engineering Company to undertake a major project including activities as listed in its June 7 , 1985 , proposal ; Phase 1 and Phase II steps 1 and 2 , at a cost not to exceed $11 ,000 , with approval for additional work to be provided at the end of the preliminary design stage . Enclosure tw WESTWOOQ PLANNING & ENGINEERING COMPANY June 7, 1985 Honorable City Council and Downtown Development Committee Shakopee, Minnesota Greetings: Over the last several years Westwood Planning b Engineering Company has been assisting Shakopee on downtown redevelopment planning. During this time many issues were raised and goal directions established. This letter constitutes our proposal which bridges the gap from plans to "concrete". This letter proposal is for planning and design services for the 2nd Avenue streetscape and parking lot between Lewis and Holmes Streets. To facilitate understanding of the steps it has been broken down into two phases with subordinated sections. SCOPE OF SERVICES Phase I PLANNING CONTEXT Westwood shall examine the existing overall downtown plan to generate alternative site plans for the study area. These plans shall reflect the latest information available relative to city preferences. They shall also address the issues of the 2nd Avenue street alignment, on street parking, pedestrian linkages, street furnishings, the railroad tracks and the parking lot. At approximately the same time Westwood shall collect data on the specific types of fixtures and improvements to be utilized. Product information shall be present to the City for review. These shall be based on the historic theme and be low maintenance systems. Upon selection of preferred schemes and furnishings a cost estimate shall be prepared for the initial phase and the entire downtown area. The process as envisioned shall include up to 12 hours of meeting time with the Council and Downtown Committee in which ever fashion the client_ wishes to structure. Phase II CONSTRUCTION PLANNING & DESIGN I. Detail Survey and Base Mapping A. Collection of background data, using existing maps, as-built drawings, and utility system maps; and drafting this data on a single graphic format within the initial project area. 7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 (612) 546.0155 - Shakopee Proposal Page 2 B. Perform detailed "location survey" of the project area, including properties to boundary lines and land corners. The location survey will locate all existing building, walks, curbs, railroad tracks , utilities and other structures within the initial project area; and accurate spot elevations on all existing curbs, walks, building entries , building facia's, drainage facilities, and other utilities where appropriate. The existing aerial ortho-photos will be used to supplement the data collected in the field. Consideration will also be given to establishing basic survey control to be utilized on future projects. 2. Preliminary Design A. Prepare a "preliminary" layout for the proposed project utilizing the design elements approved in Phase I for the landscape and urban design features. Identify problem areas or unique situations or opportunities requiring more detailed study. This is a step undertaken by personnel from both the planning and engineering sections of the firm. B. Arrange a meeting with the railroad to review the preliminary plans and the impact of the railroad. C. Upgrade existing cost estimates for the proposed improvements to reflect any design refinements. D. Determine the right-of-way or easement requirements based upon the permanent operation and maintenance needs associated with the proposed improvements. Identify any temporary easements required for construction purposes. 3. Construction Documents A. Prepare draft of bidding documents, review with the City staff, and modify as required. Provide the required number of sets of plans and bidding documents to the City for distribution to approving and reviewing agencies. B. Prepare final bidding documents and provide the required number of sets of plans and bidding documents to the City for distribution to potential bidders. C. Finalize right-of-way and easement acquisition data and assist the City, when requested, in the acquisition process. D. Confer with City staff on the award of the contract for construction work. Shakopee Proposal Page 3 4. Construction Services A. Provide contract administration and construction inspection, as required, to insure compliance with the plans and specifications. B. Provide construction staking, as required, for the expedient completion of the project.. C. Work with contractors or sub—contractors to develop realistic work schedules and to minimize disruption of normal retailing activities during construction. D. Review and approve all required shop drawings. E. Review pay requests and submit to the City. F. Review of all laboratory testing. G. Consultation and advice to City during the construction and maintenance period. H. Prepare progress reports and final report. I. Assure that, through the guarantee period, all required maintenance, manuals, repairs, replacements, are complied with and/or provided. J. Prepare record drawings from construction inspection reports. COMPENSATION Using the scope of services described herein the following breakdown of fees is provided. Depending on the specific tasks, various types of compensation methods are anticipated. Phase I PLANNING CONTEXT Charges will be billed as incurred based on the hourly charge rate schedule. As presently proposed a fee of $4 ,000.00 =10% is anticipated. This includes 12 hours of meeting time and the fee shall not exceed the stated maximum. The client shall be notified of any client caused changes in the work which would cause this figure to be exceeded prior to the undertaking of those tasks. Shakopee Proposal Page 4 Phase II CONSTRUCTION PLANNING & DESIGN I. Surveying and base mapping. Westwood, shall receive compensatioT, on an hourly, as incurred basis to within IOb of a $4,000.00 estimated fee. For this fee it shall provide the supplimental site survey information needed and project base mapping. 2. Preliminary design. Westwood shall receive compensation on an hourly, as incurred basis to within ±lO% of a $2,000.00 estimated fee. 3. Construction documents. Westwood shall receive 5-1/2% of the awarded contract cost. Payment requests shall be made to the City on a monthly basis proportionate to the level of work completed. 4. Construction services. Westwood shall be reimbursed on an hourly, as incurred basis. City participation in this task could reduce the fee's necessary. Typically 5 to 6% of the construction costs would cover construction services. All hourly fees are based on the attached hourly rate schedule. The City shall expect to provide (at any additional cost) soil tesing, laboratory or material testing, preparation of any boundary survey's, legal descriptions of easements needed. TIMING Westwood shall begin work within one week of your approval of this planning and design proposal. Phase One planning and surveying needs shall be the initial tasks. This task shall run approximately 3 weeks. Preliminary design and base mapping shall take an additional 2 weeks. Preparation of bid documents shall take 6 weeks and advertising 4 more weeks. Assuming the award of the. planning and design work by July 1; construction bids could be opened during mid-September of 1985. Every effort will be made to fast track the project. This may require special meetings on the part of the client. The completion of the project before freeze-up is largely dependent on Weather and delivery of lights and street furniture. The initial (3 week) phase is critical to the project and probably can't be reduced. The City's participation and response to design and planning concepts requires time for all participants to become comfortable with the direction of the project. Shakopee Proposal Page 5 PERSONNEL Westwood will commit its personnel resources to moving the project along as fast as possible using .a mixture of both planning and engineering personnel. Of primary responsibility to the client will be Dennis Marhula, P.E. , Corporate Vice President of the firm. His role will be principal in charge. For planning matters, Tim Erkkila, ASLA, Planning Vice President shall be project planner/landscape architect. For engineering matters, Dick Koppy, P.E. , and Vice President shall be project engineer. The resumes of these key individuals is provided. Westwood Planning S Engineering Company currently employs specialists in the areas of planning, landscape architecture, engineering, field inspection, plus clerical and technical support. We believe we are ideally suited to your project. We thank you for allowing us to provide this proposal for your consideration. If you have any questions please bring them to our ,attention and we will revise the proposal as necessary. We would very much like to assist Shakopee in this next and crucial task. Sincere , WESTW00 PLANNING & ENG ERING COMPANY en Marhula, P. Corporate Vice President DM/sd VWX WESTWOOD PLANNING S ENGINEERING COMPANY FEE SCHEDULE FOR PROFESSIONAL SERVICES MAY 1 , 1985 Classification Hourlv Rate Principal Engineer. . . . . . . . .. . . . .. . . . . . . . . . . . .. . . . . . . . . . $ 65.00 Principal Planner/Landscape Architect... .. .. . . . .. . . . ... 65.00 Project Engineer. . . . . . . . . . 48.00 Project Landscape Architect. . . . . . . . . . . . . 48.00 Engineer. . . . .. . . . . . .. . ... .. . . . . . . . . . .. .. . . . . . .. . . . . . . . . 42.00 Landscape Architect/Planner. .. . . . . . . . . .. . . . . . . . . .. . . .. . 42.00 Senior Engineering Technician. . . . .. . .. . . . 34.00 Engineering Technician.. .. . . . . ... .. . . . ..... . .. . . . . . . . . . . 28.50 Associate Landscape Architect. . . . . . . . . . .. .. . . . . . -28.50 Draftsman. . ... . . . . . .. . . . . . . . . . .. . . . . . . .. . .. . . . . . ... . . . . 22.00 Typist. . . . . . . . . . . . . . . . ... . . . .. . .. . . . . . . . . . . . . . . . . . .. . . . 18.00 Senior Construction Coordinator. . . . .. . . . . . . .. . . . . . . . . . . 40.00 Construction Observer. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . 34.00 Two—Man Survey Crew. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 66.00 Three—Man Survey Crew.. .. . . . . . .. . .. . ... . -- .00 7415 WAYZATA BOULEVARD, MINNEAPOLIS. MINNESOTA 55426 (612) 546.0155 - Memo To: John K. Anderson, City Administrator From: Gregg M. Voxland, Finance Director Re: Insurance Coverage for City of Shakopee Date: June 14, 1985 Introduction & Background The City has gotten onto a 3 year cycle of accepting quotations for the main insurance policies of the City. 1985 is the third year and accordingly quotations have been solicited for automobile, property/casualty, public officials, position bonds, police liability, crime, glass, inland marine (contractors equipment) and umbrella coverages. Quotations were also taken for Workmens Compensation for the consideration of changing the renewal date to coincide with the liability policies. The Council has selected Dwight Tange to handle the quotation process and to review coverages and policies. His report is attached and he will be at the Council meeting to make a presentation and recommendations. Action Requested Award policies as selected at Council meeting. GMV:mmr 297 Dakota St. D. A. Tange Company Le Sueur, MN 56058 INSURANCE CONSULTING SERVICESi�. DWIGHT A.TANGE,CIC vY PRESIDENT # REVIEW AND RECOMMENDATIONS FOR INSURANCE PROGRAM CITY OF SHAKOPEE, MINNESOTA Date: June 13, 1985 To: Members of the City Council City of Shakopee, Minnesota From: Dwight A. Tange CIC President D. A. Tange Company Subject: Results and Recommendations Regarding Quotations : Property, Casualty, Automobile, Crime, Umbrella Liability, Public Official Errors and Omissions Liability, Police Professional Liability, Boiler & Machinery, Scheduled Property Floaters, and Worker ' s Compensation I. Introduction First of all , I would like to thank the City of Shakopee for engaging D. A. Tange Company and permitting me to work with you on your insurance over these past months. I would particularly like to express my appreciation to the City Staff for their assistance, in particular Mr . Gregg Voxland, and to your agents, Mr . Lee Henenn and Mr . Ken Ruona of Capesius Agency, Inc. I think it appropriate to first bring you up to date on a troublesome and changing market condition with respect to obtaining the types of insurance coverages we were seeking in these quotations. We have experienced an evolving insurance market that has grown increasingly difficult to deal with day by day. Insurance companies are no longer flexible on the broadening of coverages and discounting of premiums as they once were . This is not only true in Shakopee ' s case, but in other City accounts where I have worked as well , whether they have sought quotations based on specifications such as you have done or simply a renewal quotation from their current insurer . For these reasons, it is not suprising to me that the quotations that were submitted in some cases, with no fault on the part of the agents submitting them, were not complete as well as optional coverages not being quoted . Attempts to employ creative risk management techniques that are not standard to the insurance industry were simply ignored . One example was an option that we requested in the specifications on behalf of the City of Shakopee for a $10,000 annual deductible on a cumulative basis wherein at the point the total dollar 1 City of Shakopee losses for Property Insurance and Boiler Insurance claims combined reaches $10,000 in a policy year the insurance carrier would be responsible for the balance of any loses for the remainder of the policy year . I feel a technique of this nature has a lot of potential but insurance companies are really not very interested in writing new business and often are looking for a way to decline business without totally destroying their relationships with their agents. For this reason they are unwilling to involve themselves in creating quotations for other than standard deductible approaches. Perhaps the challenge for the coming year or two for the City of Shakopee is to work towards negotiating creative risk management alternatives such as the example I mentioned above in an effort to bring your premiums back down to a level that is affordable and sensible. To further make my point, some other problems that we' re experiencing are Umbrella Liability policies becoming almost impossible to get, let alone negotiating broadening of coverage terms and discounting the price. In my ten years working within the insurance industry I have never seen a market condition like this. Associates that I know who have been in the business thirty years have indicated that they have never seen it this difficult either . I hope this serves to set the tone for the kind of challenges we' re facing so that the City Council can understand that their decision to seek quotations may well have been a good decision which fell on deaf ears in terms of creative solutions. As you will see later in this report, your insurance premiums are up about 100% from what you paid in the past. I think it' s important to realize that these kinds of premium increases and even higher ones are now common in public entities throughout the State of Minnesota and the Country. Your quotation process now recently completed may have contained what would have otherwise been an even greater increase in premium. Of course, we will never know as you did not have an opportunity to see what your current carrier would have provided you in the form of renewal premiums. I think it is safe to say that this quotation process, although it resulted in higher premiums, has not been in vain as it has equipped you to deal with this market condition in perhaps a better manner than you would have been able to only working with your current carrier with no alternatives put before you. II . Recommendations for All Coverages The City received quotations from two agencies for the coverages requested in the specifications. As you can see by examining Exhibit A attached, the Frank B. Hall Company quotation is approximately $39,000 higher than the Capesius 2 1 �Cl/ City of Shakopee Agency quotation even though for some coverages I inserted more competative Capesius Agency numbers to come up with a figure for Frank B. Hall giving them the maximum benefit of the doubt. In addition, the Frank B. Hall quotation was not complete and contained some unacceptable limitations particularly in the Property insurance area. By examining the Property section of Exhibit A you will see that the Frank B. Hall quote only has a 5. 8 million dollar limit of insurance and the reason for this is that the insurance company, National Union, will not provide any coverage for water towers, street lights, sirens, or any other towers. The National Union quote would also not provide any liability coverage on your swimming pool , as well as a number of other less serious problems. Although it is not my intention to preempt your decision , it is my opinion that you have little alternative but to accept the Capesius Agency quotation provided through the League of Minnesota Cities Insurance Trust along with some coverages through other companies as indicated on Exhibit A. At the time this report was written such that it could be included in your agenda packet, there remained a number of unanswered questions about the Capesius Agency quotation . It is apparent to me that Capesius Agency did an aggressive and diligent job of putting together this quotation but faced with the market condition that I described earlier in this report, were forced to submit their quotation without some of the information that I need to finalize my recommendations to you. Regarding the League of Minnesota Cities Insurance Trust (hereinafter referred to as LMCIT) , scheduling difficulties due to the League of Minnesota Cities Insurance Convention which the underwriter from LMCIT is attending prevented me from being able to meet with LMCIT and your agent to get a number of questions answered. Capesius Agency has tentatively scheduled such a meeting for Monday, June 17, 1985. It is my intention to be in attendance at your June 18 City Council meeting and I believe I will be in a position to finalize the majority of my formal recommendations to you verbally (with written exhibits) at that time. You will notice on Exhibit A that a different insurance company is listed for the Public official Liability and Police Professional Liability than for the rest of the coverages. The Capesius Agency submitted three separate quotations for Public official Liability and two quotations for Police Professional Liability. I have reviewed the necessary information to compare not only the price but a detailed analysis of the coverage provisions of each of the three quotations for Public official Liability. I will be reviewing this analysis with you at your June 18 City Council meeting. Regarding the Police Professional Liability, I only was provided with a specimen copy of the policy form for one of the quotations submitted. I will attempt to get a copy of the policy form for the other 3 City of Shakopee quotation and submit a similar review and a recommendation to you at the June 18 Council meeting . Regarding the Worker ' s Compensation, the League of Minnesota Cities Insurance Trust proposed to you two different plans for Workers ' Compensation . The first plan is a guaranteed premium of $48,804 for the upcoming year based on the payrolls and classifications provided in the specifications. An alternative quotation known as a Retrospective Rating Plan was also provided by LMCIT. This plan provides you the opportunity to have an adjustment made to your premium at year end based on the number of dollars of losses that were paid during the year plus reserves for ongoing claims. This formula allows you to pay as little as $18, 979 for the upcoming year for Worker ' s Compensation, but also contains the potential for a penalty in the event that you have a large amount of losses up to a maximum premium of $75, 180. In affect you put an additional $27,000 at risk for the potential of saving a maximum of $30,000. At approximately the $25,000 loss level you would pay about the same under a "retrospective" premium rating plan as you would under the guaranteed plan . This simply means that if you have more than $25,000 in losses in the upcoming year you will pay more under the retrospective rating plan, but if you have less than $25,000 in losses you will pay less under the retrospective rating plan than you would under the guaranteed plan. We will have an opportunity to discuss this at the June 18 meeting but I wanted to provide you with some figures so that you would have an opportunity to give this issue some advance thought. III . Conclusion Over the past few years insurance premiums for the types of coverages we are discussing have truly been underpriced, and of course now we are seeing the net effect of an extended period of underpricing. Risk management techniques such as assuming risk to certain levels through the use of deductibles, reducing or eliminating risk by contracting out for services, loss prevention and a host of other things that are risk management have paid a relatively small dividend when insurance could be obtained so inexpensively and insurance companies were not very demanding on what they expected of insureds in terms of preventing and reducing loss. Now the situation has changed. Insurance companies are going to become increasingly demanding about loss prevention and in the long run this is in the best interest of municipalities. I will be presenting to you at your June 18 meeting a specific check list of recommendations regarding the placement of this renewal policy effective July 1, 1985, after I get some questions answered and some clarifications. I will also present to you a check list of ideas for more long range approach to holding down your insurance costs in your 4 City of Shakopee overall costs of "Risk Taking" . Hopefully these long range suggestions can become a part of your long range planning process and working with the Capesius Agency you can make strides towards long-standing cost containment. I currently have the City of Hutchinson and two School Districts as clients utilizing my services on an ongoing basis for a flat monthly fee. I would be more than happy to provide a proposal for a similar kind of arrangement between the City of Shakopee and D. A. Tange Company should you desire it. The objective would be for your agent, your city staff, and D. A. Tange Company to work in concert applying some long range risk management alternative techniques to bring your insurance premiums once again to a level that is sensible and affordable. Additionally, efforts begun now will have the effect of stabilizing your costs in the insurance area over the long term. I look forward to meeting with you on June 18 and to the possibility in discussing a more long term relationship between the City of Shakopee and D. A. Tange Company should you decide to do so . 5 EXHIBIT A CITY OF SHAKOPEE Submitting Agency Frank B. Capesius Current Hall & Co. Agency, Inc Program Comp. General Liability Insurance Company National Union LMCIT TransAm. Limit of Liability 500,000 600,000 300/300 BI 300/300 BI Premium $71,030.00 psj��3 *00 $3,407.00 l Automobile Liability9�1 � Insurance Company National Union LMCIT TransAm. Limit of Liability $500,000 $600,000 $300,000 Premium $36,022.00 $29, 555.00 $14 , 499.00 Automobile Physical Damage Insurance Company National Union LMCIT TransAm. Comprehensive: Duductible $200.00 $100.00 $100.00 Premium $4, 416.00 included above included Collision: Deductible $500.00 $250.00 $250.00 Premium $9, 427.00 included above included Public Official Errors & Omissions Liability Insurance Company National Union Intl Surplus Intl Surplus Limit of Liability $1,000,000 $1,000,000 $1,000,000 Deductible $1,000 $2, 500 $1 , 500 Premium $3,404 $5, 533. 1C`,� $2, 686 % c Police Professional Liability �µ1 Insurance Company National Union Western World Republic Ins. Limit of Liability $1,000,000 $1,000,000 $1,000,000 Deductible -0- -&- None Premium $9, 117.00 $j.*a-9t�50 $3, 446 Umbrella Liability Insurance Company Granite State LMCIT TransAm. Limit of Liability $1,000,000 $1,000,000 $1,000,000 Premium No Quote $20,000 $8 , 300 (Use 20,000 for comparison) Property Insurance Company National Union LMCIT ✓ TransAm. Blanket Limit $5, 853, 479 $7, 736, 777 $8, 131, 650 Premium $22, 230.00 $19, 263 Boiler & Machinery Insurance Company N/A Hartford Steam Hartford Limit Per Accident N/A $1,000,000 $500,000 Premium N/A $3, 414 $2, 632 (Use 3, 414 .00 for comparison) 6 0­1 City of Shakopee Exhibit A Page 2 Submitting Agency Frank B. Capesius Current Hall & Co . Agency, Inc Program Scheduled Property Insurance Company National Union LMCIT TransAm. Premium $6,093 $4, 130 $2, 804 Workers ' Compensation Insurance Company MN. Assigned Risk LMCIT LMCIT Premium $79, 163 $48,804 $43, 677 Alternate approach Minimum-18, 979 (Use 48, 804.00 for comparison)Maximum-75, 180 Glass Coverage Insurance Company National Union LMCIT YA TransAm. Premium Included $744 .00 Included Crime Insurance Company National Union LMCIT TransAm. Premium-Money & Sec . $3,046.00 $270.00 $102 50,000 Limit Fidelity Included (TransAm) $435.00✓ $98 Contingency N/A $10, 626.00 N/A ;t3 � I-zi w i 9q, TOTALS $�.oo -5 la1�$100, 914 (Adjusted for comparison as indicated) 7 CCMMUNITY SERVICES COMPUTER a b Memo To: John Anderson, City Administrator From George Muenchow, C.S. Director Date June 14, 1985 Subject: Shakopee Community Services Computer Introduction Shakopee Community Services has a fulltime staff of four people (actually 3.7 people) , the same number that has been functioning in this administrative capacity for more than 10 years. During this same period of time the community has grown and many new tasks have been handed to or generated by this department. At the present time it is very difficult to take on new assignments. The Shakopee Community Services Board for some time has been thinking about having this department "go on computer". The purpose would be to help the present staff to be more efficient in their work without using any more additional time. Initially, staff and Board would have better inform- ation at their fingertips which would greatly assist the decision making process. It is furthermore anticipated that in addition to the benefits of this increased efficiency, that there also would be great cost benefits. Realizing all of this the Board has directed that an investigation be held to see if a beginning effort can be made in achieving this goal in 1986. The Board wishes to discuss this subject in depth at its June 26 Adjourned Meeting. Background r C.S. Staff has been directed to prepare some preliminary information to be used in discussing whether this project, from a cost standpoint, is viable. The first step is to approach the two parent bodies, the City Of Shakopee and School District #720, to see if there is any possibility of their financially supporting this program in 1986 and the years to follow. This is the purpose of this memo. A similar one is being forwarded to the School Board with the thought being a 50/50 contribution. During the past three years George Muenchow has worked with a committee of interested Park & Recreation professionals under the leadership of LOGIS (Local Government Information Systems .Association) serving as its chairman. This group of practitioners has developed computer programs in the areas of Activity Registration and Facility Scheduling. It is felt that this is one of the finest pieces of P & R software available in the United States. The Community Services Board and Staff, if possible, would like to use this system! Attached will be found literature explaining this system. Attached also will be found correspondence explaining what the Community Services Board cost would be for the hardware and ongoing expense to make this system operable. Cost of hardware. . . . . . . . . . . . . .$16, 500.00 Monthly Operating cost. . . . . . . . 480.00 For the purpose of comparison, a less costly beginning system might be considered which would involve using only one terminal rather than two for an adjusted cost savings of $8,220.00, cutting the costs of hardware purchase in half. Unfortunately, if this system were to be used the productivity also will be greatly reduced to the extent of at least an additional two hours of staff time/day. Community Services Staff also is investigating what possibilities exist for using the services of the TIES system used by the School District. This information will be brought forward as soon as possible. Alternatives 1 . Indicate to the Community Services Board that council is interested in their exploring the adoption of a computer system in 1986 and will be willing to help finance this effort to any extent as outlined. -2- 1,z -(- 2. Indicate to the Community Services Board that council is interested in their exploring the adoption of a computer system in 1986, but will only be financially able to assist with an amount of money in the amount of approximately $5,000.00. 3. Indicate to the Community Services Board council is interested in their exploring the adoption of a computer system in 1986, but will not be able to provide any funds to assist with this project. 4. Indicate to the Community Services Board that they probably should forego any efforts at this time to attempt to make use of a computer system for their department. Action Recommend to the Community Services Board one of the alternatives listed. The Park and Recreation System is an on-line computer system _ designed by park and recreation directors for the' purpose of controlling activity registration and facility scheduling without ' increased labor cost. FACILITY SCHEDULING The system, which uses a powerful database manager, provides multiterminal, timely access to data for information and decision The facility scheduling module is comprised of four basic functions making purposes. similar to activity registration.These functions are: The Park and Recreation System consists of two modules: • Reservation • Activity Registration • Reservation Inquiry/Maintenance • Facility Scheduling • Facility Inquiry/Maintenance The two modules are used independently of each other but both • Reporting modules incorporate similar functions.The similar functions between Other features of the facility scheduling module are: these two modules are: menu driven The requested reservations are blocked out on the screen availability check for viewing. on-line history The reservations are displayed in fifteen-minute increments list of possible registrants when full name is unknown within twelve-hour blocks. printed receipts during on-line process availability/scheduling reports Each prior reservation displays the user name in addition fee and billing reports to time. utilization reports The facility schedules may be viewed in six-hour blocks, ACTIVITY REGISTRATION forward and backward. The screen the fality The activity registration module consists of four basic functions: eser attionrs ant forinformation a specific reg strantdlays ulppto fifteen months • Registration (by ID or section) of reservation history. Conflicts in scheduling can be detected and corrected or • Registration Inquiry/Maintenance new facility reservations added during a reservation entry. • Activity Inquiry/Maintenance The facility scheduling screen is used to show all schedules for a requested location or all location schedules for a • Reporting requested facility. By entering a date range on the facility scheduling screen, Other features of the activity registration module are: a reservation can be made reserving the same time for the same day of the week for each week within the date range. Activities are coded according to section and season. Receipts can be printed at the time of reservation or as a Unlimited or limited number of participants are allowed in batch job. an activity. Registration for four activities can be done in one entry procedure. Receipts can be printed at the time of registration or as a batch job. SPECIAL DOCUMENTS Registration Receipts park Reservation Receipts a n d Mailing Labels Recreation Participation Certificates REPORTS System Available Class Openings Class Roster Activity Statistics Reservation Schedule Report Utilization Statistics Billing Information The Park and Recreation System is an application available to LOGIS members.Local Government Information Systems(LOGIS) is a consortium of Minnesota local government units joined together for the purpose of sharing the following: • establishment of data processing and information systems for local government. • development and implementation of programs. • acquisition of necessary equipment and facilities. • data processing costs. FURTHER INFORMATION Membership in LOGIS is open to any Minnesota governmental unit by executing and fulfilling the requirements of the joint powers L F1IR + 5 agreement. For additional information contact: T.L.Willard Executive Director LOGIS 2700 Freeway Blvd., Suite 300 Brooklyn Center, MN 55430 LOCAL GOVERNMENT INFORMATION (61 2) 566-0051 SYSTEMS ASSOCIATION LUGJSL] LOCAL GOVERNMENT J INFORMATION SYSTEMS ASSOCIATION 2700 Freeway Boulevard, Suite 300, Brooklyn Center, Minnesota 55430, (612) 566-0050 June 12 , 1985 Mr . George Muenchow Director Parks and Recreation Shakopee Community Services 129 Levee Drive Shakopee , MN 55379 Dear George : We were very interested in learning of your interest in exploring the feasibility of using the new Park/Recreation Facility and Activity Management System . Enclosed are a few copies of the brochure describing the system . You may want to use them in responding to questions about the system. In response to your request I have enclosed costs for equipment you may want to use in conjunction with the system . This list assumes use of an HP150 PC as a multi-use work station in addition to a terminal for input and inquiry and a local printer for most of the output . In addition , I would recommend adding a two-pen plotter for $925 and a Diagraph graphics package for $400 . Together these offer users a very powerful capability for producing signs , hand bills , flyers , etc . with a wide array of pictorial and textural graphics capabilities . In addition to equipment , the following operation costs will apply ( 1985 rates are quoted -- 1986 rates will not exceed a 5% increase . Administrative Module Charge $ 5? . 1�/month Computer Port Charge 3 @ $23 .71 71 . 13/month Base Processing Charge* ?00 .00/month TOTAL $424-2/-month *Temporary fixed charge . To be evaluated after operations experience shows actual resource usage . ,i As with other LOGIS applications , charges include training , on-going support , back-up and recovery capability and some forms . In this case , however , special forms such as participation certificates are not included . Please call if you have any questions . .Sincerely, Chris Norton User Support Supervisor CN/lh enclosure COMPUTER CONFIGURATION COST SUMMARY FOR CITY OF SHAKOPEE JUNE 03 , 1985 EQUIPMENT COST HP 150 TOUCHSCREEN II PC WITH 10 MEGABYTE HARD DISC $ 4 ,035 .00 20 MEGABYTE HARD DISC 4 ,715 .00 ABOVE INCLUDES 12" SCREEN , 710 IL KOBYTE 3 .511 MICROFLOPPY DRIVE. TOUCHSCREEN FOR ABOVE 230 .00 r HP 2392A VIDEO DISPLAY TERMINAL 1 , 300 .00 12" SCREEN, NO PRINTER PORT 4 CHANNEL MICOM MUX 4800 BAUD ( 2) 6 , 660 .00 4 CHANNEL MICOM MUX 9600 BAUD ( 2) 7 ,920 .00 ABOVE IS FOR TWO DEVICES , ONE AT EACH END OF TELEPHONE CIRCUIT . EPSON LQ1500 200 CPS PRINTER 1 , 175 .00 ALSO PRINTS LETTER QUALITY AT 67 CPS. SWITCH BOX TO ALLOW USE OF PRINTER AS SPOOLED OR SLAVE DEVICE 100 .00 SURGE PROTECTOR 75 .00 CABLING OF MUX 8 MUX CHANNELS, PRINTER AND SWITCH BOX 300 .00 ADDITIONAL CABLE REQUIRED IF DISTANCE BETWEEN DEVICES EXCEEDS 25 ' .50 PER FOOT INSTALLATION OF LEASED LINE ( APPROX) 700 .00 MONTHLY CHARGE - TELEPHONE LINE ( APPROX) 55 .00 1 /dam TO: John K. Anderson , City Administrator Com, FROM: Gregg Voxland , Finance Director RE : Garbage Service Refund DATE: June 11 , 1985 Introduction &Background See the attached memo from SPDC. Deloris Schmitt of 120 East Frist Ave is requesting a refund of garbage service since she moved into her apartment in 1976 . SPUC calculates the amount to be $345 .66 . There are four apartments at this address . The owner reportedly contracts with Shakopee Services for pickup for the building . The apartments have been billed for service also but the billing has now been cancelled . Apparently there was lack of communication between the renter and the landlord on wno pays for garbage service. It is possible that the City billing for the apartments was started in error in the past and just continued . At this time, only the one renter is requesting the refund . Alternatives 1 . Deny refund 2. Grant refund of $345 .66 3 . Grant refund of one year at $64 .79 4 . Refund some other amount Recommendation Alternative number 2 . Although there is nine years involved in the refund request, the tenant has not had the service for which sne has paid. There is always the potential for confusion in a rental situation over who pays for which utility and garbage service is easily overlooked in determining rental terms . Therefore it is hard for the renter to now if the billing is incorrect and to question it in a timely manner. Action Recommended Move to refund $345 .66 to Deloris Schmitt , 120 East First Ave. for garbage service . Greg Voxland FROM: .�: SHAKOPEE 129 E. lst Ave. PUBLIC UTILITIES COMMISSION 1030 East Fourth Avenue SHAKOPEE, MN 55379 (612) 445-1988 , Shakopee, Minn. 55379 Name: SUBJECT: Garbage refund for 120 e lst Ave. DATE 6/4/85 Greg: The owner of 120 E. lst Ave. has informed me that the tennants for his building should not be billed for garbage charges. He contracts with Shakopee Services and apparently always has. The tennant in Apt. #3,, has requested a refund since the date she moved into the Apartment. The calculated refund since November, 1976 is $345.66. Please let me know when she could receive a refund. // s / Barb REPLY TO DATE BY RETURN PART I TO SENDER WITH REPLY BY.... ..... D RMCC 847-3 TO: John K. Anderson , City Administrator FROM: Gregg Voxland , Finance Director RE: Capital Equipment List DATE: June 12 , 1985 Introduction & Background Attached is the 1986 - 1990 Capital Equipment List. The 1985 - 1989 list is in the current Budget for readers to reference for changes from last year to this years list. A notable change in sources of monies for the program is the loss of Revenue Sharing and the subsequent effect on the overall funding for this list. This program has been funded by Revenue Sharing and the old Industry Agreement . When the needs for equipment funding deplete or substantially deplete these funds , Council should probably consider using Certificates of Indebtedness on a more regular basis for purchase of street and public safety equipment . Certificates are a special levy outside of the levy limitation. The Capital Equipment Committee has reviewed the list and made the following changes from department requests ; 1 . Fire Dept. A. Refurbish Mack - reduce from $50 ,000 to $40 ,000 B. Van - delete @ $20 ,000 C. Tanker - Change from tanker/pumper to commercial type tanker, price reduction from $150 ,000 to $70 ,000 2 . Police Dept. A. Squad cars - reduction in total cost , replace 2 cars per year instead of three and delete an additional car in 1986 B. Copier - move from 1988 to 1989 C. Portable Radios - delete $9 ,000 , $8 ,000 in 1985 for trans mitter to be applied to portable radios 3 . Engineering Dept. A. Computer Drafting - delete @ $7 , 100 - B. Automobile - reduce from $10 ,000 to $7 ,000 4 . Shop Dept. A. Undesignated - delete @ $5 ,000 5 . Street Dept. A. Computer - move from 1986 to 1987 B. Side broom - delete $8 ,000 Council should discuss this list as needed and direct staff to make any necessary changes and bring the list back for adoption . If there are no changes and discussion is concluded , Council may adopt the list. _77 7, 7 < :7 7 .-D. M. rt, — = < 7 :1 m Ml T. M m :3 7 JU En w D cc 77 Ll 7C C UP T m T 2 0- T -1- = M.. Gil = z T m Mi U L.M. ri Zr:. CO m 0 -0 Ul Q H CO 1 A .7r �4 U 0 H 0 H 0 1 0 0 1 cc 00 a- 0 C. 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C) 1 CD 1 0 CD 1 0 1 D 0 co 1 11.0 i LTI i to C4 ED 1 co i 10 1 -C 0 --0 LU C) 1 CD 1 D i i C- i 1 U., 41 1 4;:� f LR 1 0 1 to 1 NJ ICD --C. 13 1 0 1 CD 1 0 .0 -C A cl I 1 CD C, cy 10 i .0 Y• �n R y� I� u y i-s aw €€ € 1 54 Wo Ci €€ 4v 1 € 0 L' €! ! €€ € i ca: H co € V H I! ! €€ f €€ €' ° •u €€ i CM. €€ €� •� II €€ €€ i €i €I €€ Nj € € € € €I LP € € cm €€ €' .r € .. €€H Ln € € €e 0 I € €i € { cm €€ D NO H: �' .. 1 .. i €€ € €€ € H .. 1 0 € ff -r 'V1 QF t'HAKC)FPE'EP" INCORPORATED 1870 ENGINEERING DEPARTMENT � 129 E. 1st Avenue - 5hakopee, tinnesota 55375-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: Stephen Hurley, Information Systems Coordinator SUBJECT: Computer Graphics, CAD (Computer Aided Drafting ) DATE: June 17, 1985 INTRODUCTION: The computer equipment committee met June 14, 1985 and discussed the computer graphics entry in the 1986 capital equipment list. BACKGROUND : Hardware and software giving the City graphics capability would include: Auto—cad (or similar) software Graphics boards for computers Digitizer Printer/plotter Applications are extensive and would include but not be limited to plan drafting, map creat ion and updates, visual displays, addressing, area calculations for special assessments, drainage areas etc. , & utility locations. Computer aided drafting (CAD) would provide time savings and greatly increased precision in mapping and drafting. It would allow us to create maps of virtually any scale and with any combination of overlays. Plan searching for utility locations would be greatly reduced and graphic preparation for public hearings, council meetings, etc. would be much enhanced_ All departments could benefit with Planning, Engineering, and Building Departments making use of immediate applications. ZOMRUTER GRAPHICS June 16, 1965 page 6 CAD would tie in well with the property data base being de- veloped by providing visual confirmation of, for example, a sanitary sewer line serving a particular parcel. Iriformation provided would include not only location but also, sire, invert elevations, service lines, date of installation, etc. REQUESTED ACTION: Several City departments are at least to some extent visually oriented in that they depend on plans, maps and other graphics to communicate information. Since CAD would have a great impact on quality, variety, and speed with which Graphics can be cre- ated and maintained, I am requesting that computer graphics be retained on the 19A6 Capital Equipment list. SH1pmp - CAD -7(5 T0: i11-in K. Andersen, City Administrator FROM: Gregg Vcnx I and, Finance Director FE: Capital Improvement elan DATE: June 7, 1985 I nt rcid uct i c,ri & BL91E-:orc urid Attached is the draft of the . 1'E86-'1990 Capital Imarovernent plan. 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L Ca Yp E I O u O to U 'p O w w U1 - .� ..•. -p L O w n, Ul KU <xd. , L m cm� w p a -o n, w ru A ui ..� u ru w u w cen n •-• ni rn - - L n L A 3 L L p n _V - u " o c i.., c•-• E .� -4 rV 'd 'G - 13Jn p o "�t1 ►-. w M L A lrl O q Ln In O 0 - rp -p E B C •V _V U - � C C U1 Ut u} w w Qr•�+ - L c u m >, rn m a ✓ 3LnUl L w ' p = n, n, n, p .+� L. u', - a, ui In10 c a p c c c cn cn v ¢ w 2 - —+ CJ t•7 at 4� ..O - 4f1 , a p z /C f Memo To: John K. Anderson, City Administrator (e ,zr From: Marilyn M. Remer, Sr. Acct'g. Clerk/Personnel Re: Clarification of 1985 Health & Life Compensation Date: June 13, 1985 Introduction & Background The 1984 Employee Compensation package included an additional $45.00/mo. for Health & Life in lieu of an average 2% wage increase. The $45/mo. was to be an equal benefit for all employees by establishing individual employee health maintenance accounts into which this $45/mo. was to be credited and drawn from by the employees for specified expenses. This new concept is similar to many "cafeteria" health plans. Due to unfavorable Federal government regu- lations this was not feasible. Therefore, employees with family coverage applied the $45/mo. towards the cost of their health & life coverage and were reimbursed the balance on a quarterly basis thru payroll. Employees with single coverage receive their $45/mo. also on a quarterly basis through the payroll system. The 1985 compensation package included an additional $10/mo. towards Health & Life at such time the cost would increase by like amount. The rates did increase over $10 effective March 15th raising the City' s contribution to $205/mo. The average cost of family coverage is currently $216.93/mo. with employees paying the difference through a payroll deduction. There are currently 16 employees with single coverage at an average monthly cost to the City of $67.50. At the time the yearly compensation package was discussed, many employees assumed the policy established the previous year would continue with all employees receiving the $10/mo. The cost to the City for the single coverages would be $160/mo. ($10 x 16 employees) for the remaining 9 months for a total 1985 cost of $1440. The average monthly cost of $67.50 plus the $55 for a total single coverage cost to the City of approx. $122.50 is still substantially less than the $205 cost for family coverage. Besides being more equitable for all employees, this policy has served to encourage some employees to drop family coverage due to their spouses also carrying insurance, which ultimately helps to reduce the high cost of insurance for everyone. The last payroll in June (6/28) is the date for the 2nd quarterly adjustment in lieu of health maintenance, therefore I am asking for clarification at this time whether all employees are to receive the $10 benefit. Alternatives 1. Give additional $10/mo. to single coverage employees. 2. Do not give additional $10/mo. to single coverage employees. Recommendation I Staff recommends alternative no. 1 . Staff cannot recall this being discussed previously, therefore Council's clarification and approval is being requested. Action Requested Move that the 1985 Compensation Plan for Non-Union Employees be clarified that all employees are to receive the additional $10/mo. Health & Life increase by City. MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Opening Day at Canterbury Downs DATE: June 13, 1985 Introduction Canterbury Downs has made available to all City employees , two tickets for Opening Day, June 26th. Background In a recent staff meeting, it was consensus of department heads to ask Council if City Hall could be closed on June 26th at 1:00 p.m. affording employees an opportunity to take advantage of the opening day activities some of which will take place prior to the first race. Employees taking off for this event would be using comp-time, vacation time or be docked. Employees wishing to work and not take off early, may do so. Alternatives 1. Close City Hall at 1: 00 p.m. - may inconvenience some citizens. 2 . Remain open until 4 : 30 p.m. - some employees will not be able to attend. 3 . Remain open until 4: 30 p.m. - asking Canterbury Downs for some tickets to another day(s) during opening week - all employees would have an opportunity to attend an event sometime during opening week. 4 . Close City Hall at some other time selected by Council. Recommendation Alternative No. 1. The track opens at 1: 00 p.m. on the 26th and the first race is at 4: 00 p.m. There will be opening day festivities scheduled between 1 :00 and 4 : 00 on the 26th. Recommended Action Authorize the closing of City Hall at 1:00 p.m. on Wednesday, June 26, 1985 and direct that notification be placed in the local newspaper and be posted at City Hall. JSC/jms CANMRBURYjUN' 1985 D O W N S _ CITY OF SQA '.. '- Rb June 10, 1985 Mr. John Anderson City of Shakopee 129 E. First Avenue Shakopee , MN 55379 Dear John: Per our discussion on May 7th, we have set aside 108 general admission tickets for your employees for Opening Day, June 26th. Please let me know as soon as possible if you wish to change the dates on any of these tickets . ? Very truly yours , Bruce D. Malkerson BDM:ap Canterbury Downs/5248 Valley Industrial Boulevard South/P.O. 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Anderson, City Administrator FROM: Judi Simac , City Planner RE: Invitation to Council for site visit DATE: June 11 , 1985 Attached please find a letter which was submitted to me by Cecil R. Behringer which offers an invitation to City Council to attend a site presentation on the Behringer property on CR 83 . The date of the presentation has been changed to Thursday, June 20 , 1985 at 7 : 00 P.M. Action Requested: Should the Council decide to accept the site presentation invitation it is recommended that they adjourn from the June 18th meeting to June 20th, in order to comply with the open meeting requirements. Attachment tw Baron Development Corporation May 29, 1985 Dear City Council Member: As you are no doubt aware, Cecil R. Behringer and Baron Development Corporation have made application for the rezoning of a ten acre parcel adjacent to Canterbury Downs. The purpose of this request is to allow development of the parcel as part of a PUD including a 150 room hotel, a 10,000 square ;foot restaurant, 6,000 square feet of commercial, and a 4,000 square foot fast food restaurant. Due to the significant scope of the project, we would like to cordially invite the City Council to a presentation at the site on Tuesday, June 4th, at 7:00 p.m. The purpose of the meeting would be as follows: To give all council members the opportunity to view the site relative to its proximity to Canterbury Downs and to adjacent parcels. To provide a question and answer session covering major points of concern to council members. To give the council members the opportunity to talk directly with those involved in the planning and development of the project and to access its impact upon the local community. At the site we will have displayed the full size architectural drawings and renderings along with a comprehensive package of information on the development. The approval or denial of the rezoning application will have a significant community as well as media impact due to the scope, quality, and location of the project. It is therefore our intent that all commission and council members have a complete understanding and knowledge of the project before making a decision on the rezoning request. The address of the site is 700 County Road 83, the site of the Shakopee Velodrome. Should you have any questions or are unable to attend, please feel free to call me at 445-8016 or 476-2051. Sincerely,,, BAR D E MENT CORPORATION cil R. Behringe 4204 Mavelle Drive Edina, MN 55435 (612)445-8016, (612)920-3785 G = TV OF' SHAKOPaa --- ..._..._..__. _..._ ..._.__. INCORPORATED 1870 ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650 � I MEMO TO: Jahn K. Anderson, City Admini or FROM: H. R. Spurrier, Citv Engineer SUBJECT: Pedestrian Bridge in Memorial k' DATE: June 10, 1985 INTRODUCTION: All work on the above referenced project must cease because the permit issued for the construction of the pedestrian bridge has expired. BACKGROUND: In 1983 at the request of City Council, the Engineering Depart- ment prepared plans and specifications for the construction of the above referenced bridge. In order to facilitate that construction, a soils investigation was performed at a cost of $1, 500. 00. The engineering department has invested more that $2, 000. 00 of department time in the design, plan approval, and permit application process. The permit is a permit to work in public waters. At this time the permit has expired and therefore, any work on the pedestrian bridge is now prohi- bited. An extension can be applied for if the City has any desire to complete the project. This time of year is a busy time for the engineering department and I prefer to spend time on work that is a priority- If the work is not a priority, as this project has been for the past year and a half, then I would prefer to abandon the pro- ject. I don' t care whether you make the decision or someone else makes the decision, but please advise me within the next week, whether there is any desire to continue with this project or whether the project should be abandoned. HRSlpmp BRIDGE cc: George M uenchow C = TY OF �E;H1-�.KEaPEE INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue- Shakopee, Minnesota 55379-1376 (612) 445-3650 MEMO TO: Jahn K. Anderson, City Administrator FROM: Fulton Schleisman, Engineering Inspector SUBJECT: Fifth Avenue Sanitary Sewer Reconstruction Contract No. 1984-6 DATE: June 14, 1985 INTRODUCTION: Change Order No. 4, and Partial Estimate No. 4 require Council approval. BACKGROUND : Change Order No. 4 The Contractor supplied Class 5 aggregate base on this project which met contract specifications. However, to match the existing gravel at 3 locations; Gth and Webster, Webster Street, and Eastview Fire Lane, (Change Order No. 2) , he was asked to furnish 100 percent crushed limestone Class 5. The additional cost of the crushed limerock over the aggre- gate Class 5 is $22. 00 per ton x 413 tons delivered = $826. 00. Of this total $658. 00 will be added to the invoice to the State of Minnesota per their agreement to pay for the expansion of the municipal sanitary sewer system. ACTION REQUESTED: A motion to authorize proper City officials to execute Change Order No. 4 for the 5th Avenue Sanitary Sewer Reconstruction Project increasing the contract amount by $826. 00 to $139, 481. 17. A motion to authorize payment of Partial Estimate No. 4 for the 5th Avenue Sanitary Sewer Reconstruction Project in the amount of $2, 245. 50 to S. M. Hent ges & Sons. FS/prop MEMEST4 CHANGE ORDER Change Order No. : 4 Proiect Name: 5th Avenue Sanitary Sewer Date: June 13, 1985 Contract No.: 1984-6 Reconstruction Original Contract Amount $ 137, 460. 51 Change Order(s) No. 1 thru No. 3 $ 1, 194. 66 Total Funds Encumbered Prior to Change Order $ 138. 655. 17 Description of Work to be (Added/YXXd): Add $2. 00 per ton for 100 percent crushed limestone x 413 tons = $826. 00 The above described work shall be incorporated in the Contract, referenced above, under the same conditions specified in the original Contract as amended unless otherwise specified herein. Any work not so specified shall be _performed :in accordance with the Standard Specifications adopted.by the City of Shakopee, Minnesota. The amount of the Contract shall be (increased/)k0=KqrpX by $ 826. 00 The number of calendar days for completion shall be (increased/decreased) by -0- Original Contract Amount . $ 137. 460. 51 Change Order-(s) No. 1 thru 4 $ 2. 020. 66 Total Funds Encumbered $ 139,481. 17 Completion Date: Aoril 30, 1985 The undersigned Contractor hereby agrees to perform the work specified in this Change Order in accordance with the specifications, conditions and prices specified "herein. Contractor: By: Title: Date APPROVED AND RECOMN=ED: City- Engineer Date APPROVED: City of Shakopee By: Mayor Date Approved as to form this day of -y Administrator Daze 19 „ City:Clerk Date City Attorney PARTIAL ESTIMATE VOUCHER Contract No. 1984-6 Partial Estimate Voucher No. 4 Period Ending May 30, 1985 TO: Contractor S.M. Hentges & Sons Address 1523 West -3rd Avenue Shakopee, MN 55379 Project Description 5th Avenue Sanitary Sewer Reconstruction 1. Original Contract Amount 137,460.51 E. Change Order No. 1 Thru No. 4 2,020. 66 ?.. Total Funds Encumbered $ 139,481.17 4. Value of Work Completed 140,780.23 Value of Work Remaining 5. L.S. Percent Retainage 300. 00 $ 500.00 E. Previous Payments 138,234.73 Percent Complete 7. Deductions or Charges $ -0- 99% e. Total 138,534.73 Payment Due (Line 4 8) 2,245. 50 CERTIFICATE OF PAYMENT (I, We) hereby agree that the quantity and value of work shown herein pis a fair . estimate of the work completed to date. - CONTRACTOR REVIEWED BY SHAKOPEE PUBLIC UTILITIES COMMISSION DY TITLE Manager APPROVED - CITY OF SHAKOPEE Date City Engineer Date City Administrator . Date R=T: 5th AVENUE SANITARY SEWER ESTIMATE NO.: 4 ERIOD ENDING: May 31, 1985 CONTRACTOR.: S.K. HENTGES t SONS SHEET NO.: 1 ties I I I Unit I Contract I Current Period I Total to Date I No. I Contract Item I Unit I Price I Quantity I Amount I Quantity I Amount I Quantity I Amount I I i I I 1 11 11 1 IPART I - SANITARY SEWER I I I I I I I I I 1 14' Extra Heavy Cast Ilron SVS Pipe IL.F. 1 $19.34 1 200.00 1 53,868.00 1 0.00 1 50.00 1 24.00 1 $464.16 1 1 1 1 1 1 1 1 1 1 1 2 16' Extra Heavy Cast I I I I 1 I I I I Aron SVS Pipe IL.F. 1 $15.20 1 100.00 1 $1,520.00 1 0.00 1 $0.00 1 0.00 1 $0.00 I I I I I I I I I 1 1 3 14' Wye IEa. f $55.00 1 50.80 I $2,750.00 1 0.00 1 $0.00 1 44.00 1 $2,420.00 f t I I I I i I I i 4 16' Wye 1Ea. 1 $70.60 1 5.00 1 $350.00 1 0.00 1 $0.00 1 9.00 1 $630.00 1 I I I I I I 1 I I 5 (Connection to Exist. Svs. IEa. I $65.00 1 55.00 1 $3,575.00 1 0.00 1 $0.00 1 54.60 1 $3,510.00 1 I I I I I I I I 1 1 6 18' PVC Sewer 0-8 IL.F. 1 $15.16 1 1550.00 1 $23,498.00 1 0.00 1 $0.00 I 678.00 1 $13,310.48 1 t i I i I 1 I I I I 7 18' PVC Sewer 8-10 IL.F. 1 $17.16 1 780.00 1 $13,384.80 I 0.00 1 $0.80 1 1465.00 1 $25,139.40 1 I I I I I I I I I I 8 18' PVC Sewer 10-12 IL.F. 1 $19.66 I 760.80 1 $14,941.60 1 0.80 1 50.00 1 754.60 1 $14,823.64 1 I I I I I I I I i I 9 18' PVC Sewer 12-14 IL.F. 1 $25.00 1 10.00 1 $250.00 1 0.00 1 $0.00 1 0.00 1 $0.80 I I I I I I I I I 1 I 10 18' DIP Sewer IL.F. 1 $32.84 I 20.00 1 $656.80 1 0.00 I $0.00 1 19.00 1 $623.96 1 I- li IStd. 4' Manhole IEa. 1$1,250.00 1 9.00 1 $11,250.00 1 0.00 1 $0.00 1 9.00 1 $11.250.00 1 1 I 1 I I I i I 1 I 12 (Additional Manhole Depth IL.F. I $76.50 1 8.00 1 $612.00 1 0.00 I $0.80 1 7.90 1 $604.35 1 I I I I I i i I I I 13 (Lower Watermain IL.S. 1 5680.00 1 1.00 1 $600.00 1 0.00 1 $0.00 I 1.00 1 $600.00 1 i I i I I I I I t I 14 IBituminous Pavement Removal IS.Y. 1 $1.50 1 6000.00 1 $9,000.00 1 0.00 1 $0.00 1 6162.00 1 $9,243.00 1 I I I I I I I 1 i I 15 IMnDOT 2341 Bit. Patching Iron 1 $25.63 1 675.00 1 $17,308.25 f 0.00 1 $0.00 1 838.00 1 $21,477.94 1 1 I I I I I I I I I 16 ICI-5 Base Material ITon I $6.00 1 2100.00 f $12.600.00 1 7.00 1 $42.00 1 2083.00 1 $12,498.00 1 17 ISod IS-Y. 1 $2.50 1 $800.00 1 $2,080.00 1 593.00 1 $1,482.50 1 593.00 1 $1,482.50 1 I I I 1 i 11 i 1 1 t i I I Total I $116,156.45 I Total 1 $1,524.50 1 Total 1 $116,077.43 1 Change Order No. 1 L.S. $315.66 Change Order No. 2 L.S. $879.00 Channe Order No. 3 Extended Completion Date Channe Order No. 4 $826.00 Limerock 413 Tons @ $22.00/ton TOTAL $120,098.09 1 V�i- ROJECT: STH AVENUE SANITARY SEWER ESTIMATE NO.: 4 UIOD ENDING: May 31, 1985 CONTRACTOR: S.M. HWBES & SONS SHEET NO.: 2 tea I I I Unit I Contract I Current nt Period I Total to Date I No. I Contract Item I Unit l Price I Quantity I Amount I Quantity 1 Amount I Quantity I Amount 1 I i I I I I I 1 1 I IPART II - WATERMAIN i I I I I I I 1 I i I I I i I I I I I 1 (Remove I Salvage I 16' CIP IL F. 1 $3.50 1 365.00 1 $1,277.50 1 0.00 1 $0.60 1 355.00 1 $1,242.50 1 i 2 IRemove 6 Salvage Hydrant IEa. 1 $500.80 I 2.00 I $1,080.00 1 0.00 1 $8.00 1 3.80 1 $1,500.00 1 I I I I I I I I 1 1 3 16' DIP IL F. 1 $22.00 1 20.00 1 $440.00 1 0.88 1 $0.80 1 48.70 1 $1,071.40 1 4 112' DIP IL F. I $20.70 1 345.00 1 $7,141.50 1 0.00 I $0.00 1 346.00 1 $7,162.20 1 i I I I I L I i I 1 5 ICut in 6' 6V w/sleeve IEa. 1 $600.08 1 1.00 1 $660.00 1 0.00 1 $0.60 1 1.00 1 $600.00 1 I 1 1 6 (Hydrant IEa. 1$1,300.00 1 3.88 1 - $3,900.00 1 0.00 1 $0.00 1 4.00 1 $5,200.00 1 I- I I I I I I 1 7 16' 6V IEa. 1 $375.80 1 3.08 1 $1,125.00 1 0.00 1 $0.80 1 4.88 1 $1,500.00 I 1 1 1 1 1 1 1 1 I 1 1 8 IBituminous Pavement Removal IS.Y. 1 $2.08 I 100.00 1 $200.80 1 0.00 1 $0.80 1 64.60 1 $129.20 1 1 1 1 1 1 I 1 1 1 1 9 {DIP Fittings ILbs. 1 $1.25 1 1250.00 1 $1,562.50 1 0.00 1 $0.80 1 676.00 1 $847.50 1 10 IMnDOT 2341 Bit. Patching ITon 1 $25.63 1 12.00 1 $307.56.1 0.00 1 $0.80 1 8.00 1 $205.04 1 I 11 ICI-5 Base Material ITon 1 $6.00 1 250.80 1 $1,500.80 1 0.00 1 $8.00 1 171.55 1 $1,029_.30 1 1 12 1Sod 1S.Y. 1 $2.50 1- 180.00 1 $250.08 1 78.00 1 $195.00 1 78.00 1 $195.00 1 i I I I I i I I I I i 1 i I I I I i I I I Total 1 $19,384.86 1 Total 1 $195.80 1 Total 1 $20,682.14 1 TOTAL SANITARY SEWER $120,098.09 TOTAL WATERMAIN $20,682.14 GRAND TOTAL $140,780.23 G� C I T Y O_E:-.._�_E5 H.oi K C)F?E INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, Einnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Adm i n i st rat or FROM: Fulton Schleisman, Engineering Inspector SUBJECT: County Road 83 Widening, Project No. 1984-9 DATE: June 12, 1985 INTRODUCTION: Change Order No. 3 and Partial Estimate No. 2 require Council approval. BACKGROUND: Change Order No. 3. Eight inch thick concrete driveway aprons and curb radii have been deleted from the project in favor of depressed curb, (cross-gutters) and bituminous paving. To add necessary strength to the depressed curb, it was necessary to add reinforcing rods at each driveway en- trance. Because no contract item exists for re-bar, a unit price of $0. 50 per L. F. to f urn i sh and install two (2) No. 4 reinforcing rods was negotiated. Change Order No. 3, then includes; estimated 600 L. F. of furnish and install two {2} No. 4 reinforcing rods at $0. 50 L. F. _ $300. 00. ACTION REQUESTED : A motion to authorize proper City officials to execute Change Order No. 3 for County Road 83 Widening, Project No- 1984-9, furnish and place two (2) No. 4 reinforcing rods in depressed curb through driveways at $0. 50 L. F. , estimated 600 L. F. _ $300. 00. A motion to authorize payment of Part i a 1 Estimate No. 2 for County Road 83 Widening, Pro j ect N "�. 1984-9, in the amount of $126, 291. 139 to C. S. McCrossan !truck-ion, Inc. J f +. Ada_ oved m.ittal FL R. Spu rier, City Engineer FS/pmp r^r1�- CHANCE prin'm / y �✓ Change Order Ivc. : 3 Pro,iect Name: Countv Road 83 Widening, Late: May 30 1981 COntract Ic. : 198L-g Original Contract Amount 162. 713. 75 Change Order(s) ED. i tnru Ido. 1 1 , 905. 10 Total Funds Encumbered Prior to Change Order � 17L. 61 E. 85 Description o, Work: to be (Added/IAk"0�): Ftrnish and install two No. 4 reinforcinc? rods in depressed curb through driveways. Estimated 600 L.F, x $0. 50 L.F. = $300. 00 The above described work; shat be incorporated in the Contract, referenced above, under the same conditions specified -in the original Contract as amended unless otheri,ise specified herein. Any work; not so specified shall be performed in accordance with the Standard Specifications adopted by the City of Shakopee, Minnesota. .The amount of the Contract shall be (increasedllfi.Kft-¢g�&kK) by 300.00 The number of calenda-r .days for completion shill be (increased/decreased) by -0- Original Contract Amount162,713.75 Change Order(s) No. 1 th_ru Total Funds Encumbered 174. 918. 85 Comrletion Date: _June 28. 1985 The unaersigned Contractor hereby agrees to perform the work spec=ied in tris Change Order in accordance Vi- .h the specifications, conditions and prices specified "herein. - Cc:tractor: . Date: APPEC), l' Ann CityEngineer yatE APPRMM: City. Cf Shako-Dee By: _ k�i4vor Da,.e Approved as Vo worm ...^..1sQ8Z' o.. C.ty .C_'erK Daie C.3'. Attcrney VCAV—IA =c—TMATc VOJ"u=� Contract Nr,,. 7984-9 Partial Estimate Voucher Nc,. 2 Period Endinc: May 31, 1985 TO: Contractor C.S . McCrossan Construction Inc. Address P.O. Box 247 Osseo, MN 55360 Proiect Description County Road 83 Wideninci 1. Orininal Contract Amount 162 713. 75 C. Channe Order No. Thru No. ? s 12. 155. 10 3. Total Funds Encumbered s 174. 918. 85 4_ Value of Work Completed S 170, 649. 90 Value of Work Remainin_c 5 Percent Retainage s 8.,532. 50 s 16. 000. 00 E. Previous Payments i5 35 825. 41 Percent Complete 7. Deductions or Charges s -0- _ E. Total 44 357. 91 92° Payment Due (Line 4 - 8) s 72E.291. 99 CEP,;7�I CATS D= PAYMENIT (1, We) hereby aeree that the buantity and value of. work shown herein is .a fair estimate of the work completed to date. CONTRAZTOR BY 7 TLE APPROVED - CITY OF SHAKOPE-= City Eneineer Daze City Aoministrazor Daze "....-�-. COanty Road 63 lmarevemerts :.,1!4.h7= N:;.. RIOD cN:IK May 2., 19K CDKTRkC-DR: ..5. hcGrossar, Cons,ruct:or., 1n::. NZ. , . iters I ! Unit Centrad Current Perioc i0tai to Late N.D. Contract 'tem I Unit ! Price I Quantity I Amount I Quaa'ity Amount. ! Quantity 1 Amount -04.503- I Remove Bituminous Island S.F. --- «5.57 . 525.00 I f"887.5: --- C.01V w $0.00, 1 52--.@(' W SE,887.50 , :04.50: !Remove Riturinous Pavement IS.1'. 1 $1.52, 1 938.00 i $1,4'27.00 ! 992.00 . $1.488.07 1592.@i 52.538.00 04.521 15aivane ,,.M. Culvert Pipe !L.F. ! 57.@Q ! 204.00 I 5.,48.00 e.00 ! $Z.@E .i.@7! f.,E5 IS.0.1 . 175.507 15u5graoe Excavation !C.1'. ! 84.50 I 807.00 ! «3,600.00 ! 400.00 $.,B00.go, ! B00.00 ! :3.60..0: I "'5.523 !,.Omnan borrow I..Y. 1 $4.00 1 2807..0T. f 20..00 .917.0 +7,fico.0�• ;.@� $14.E"28.00 . '.05.55 f .@7 I 140 .Di84,200.00 . 40C.02 { $11,200.00 ! 140:.0:' 1 $4,NO,.00 . 1.501 IAenrenate Rase C1.5 !(100% Crushed) 1ior, I 55.35 1 1545.Oe, I $E,2E5.75 1 1069.00 ! 55,82b.15 ! 237[.00 I .18,679.50 ! X31.504 !Bituminous Material I I I I I ! I 1 !ror Mixture !ianl I 5185.00 I24.00 ! $4.440.00 I 5E.14 ± ¢10.755.90 I 58.14 i $1ti,755.9@ 331.51@ )Binder Course Mixture !iar! 59.90 180.00 1 «1;762.00 i 1820.00 1 51,762.0' 1 IN.07 1 $1,782.0: ! I ! ! 1 1 ! I .512 ILIevelinn Course Mixture Tor, 1 59.90 1 '75Z.00 1 r;,,4E•,.0 • i2.00 i slli,0011.80 00 i «..,00 .80 . 341.504 IBiturinous Material I I I iI I !For Mixture icon I $185,0@ 1 142.00 I «26.270.00 I 134.0@ 1 $24,797.00 i 134.00 1 $24,797.07 ! 34 .,,08 Ibiearinc Course Mixture liar i lac 7 n 0 ! o, c «`. ! 1 ` _ d° 90 1 2325.040 1 $23.11E.50 c @ I 4'r.1 rEl•..0 �.9.,•@Q1 ! �6>•.Ply -J7.502 iDituc.inous Nateria. I ! ! ! ! ! T T r L :t (r ) r , 5�1�: fi vi. a G 1 - 'Ii '! 1J} :} ; :/ C. } 'j )for Tac', roa• i 6aI I ..5: I @�7.0r $., ,,...0 ! 1 7.0� :3G.@� @=E•.@� .,,,3L•.0>• . 52:a5. ! B" r.•!. • :oe Culvert !L.r. T $c4.@ ! cl.OG 5480•@lC. • ! $' ' ' @L . - ! ! ! I ! ! I ! 5:'1.515 118" C.M. Pipe Aprons IEa. 1 5135.07 . 2.00 i «270.00 : 0.0:! ! 53.0. . L V $270.00 1 _a^ II p i r 0 ..j } 0. 1 A r1} I d1 `� i}. JYJ..,1. 112" .C. Pipe Sewer (Class 5) 1 L.F. 1 524.0•- !� cc.00 1 $48:�;.0:; 0.0:! � $c,.E�0 l 4'c•,;� �.,@1111 0. 5'Zc.573 iinsta l 12 R.C. Pipe Aorons Ica. 1 5160.0:• .00 I 1. 120.82 ! 0.0: $t.0_I 0E1 51,.22.80 I , 572.507 Ir onstruc: Catch I ! I ! I ! ! I I !Basins (Desinn °h") IEa. I €625.00 1 7.01 1 $4.375:00 1 0.00 i «7.00 i 7.00 1 54,375.00 1 500.522 IAdiust Frame and (Ring Castings IEa. 1 _250.00 I 14.0`? ! $3,503.0@ 1 -11.00 1 $2,757.00 1 12.00 1 «3,@07.0.1 1 I ± I ! I I I ! 311.521 !Random RiD Ra;: (Class A) !^-Y. 1 «50.04 11.90 i $59:.00 i C.00 1 $0.07 i 12.07 1 5600.00 . i v ' n ': 7 -1 •} 1} I C 418:.@. ' f1i.5 '. 15ranular Filter I .1. 1 $30.0 0.30 $18`:.0(' 0.0a 6..3 Uj'-77: County Roat 83 iaCrovements =R.Cu EhTlh�: ^a: 3:, 1985 CCt;TR9270R: '-S. McCrossar: Constructio 5 N:. : 2 - !ter,. - --� ,� unit i CvntraC� ------ Curren. Berl------------------ a: tc Dat.------- Contra:: !ter,-, Unit r Price ! Quantity r Areount Quantity Ardour, QuantityGa:ou.,v F rt r 1 r 3:.501:«:ConcreteCur: 4 Git 4-, -----r-----'-'--`---'---------i------«-----r--------- ------------- - -----I-----------«. !(D-sion B628i 693G.08 f34.r C.00 r UK'. ! :3;.4M.00 1 559,.0 I 433,49:.@: r 503 Y. ! 51L5C ! 27.00 I 4310.56 r 51".00 i =7= 0° 510.Ozr en= , 507 IB" Concrete Driveway Paven;en` S.Y. I $:4.50 1 145.00 ! 53,`52.50 I ! .@C �c:.0t ! " e}.1 t �.@l' 031.507 lie" CGncrete Drivehav Pavement 1S.Y. I SK.00 1 96.00 ! $2,94G.01 I K.Of- i 42,40'v.00. 8�:.0C 52.400.0! X5;.5@1 !Traffic barrier I(Desierl 'A') 8307 IL.F. 510.50 i 302.00 I :3,150.00 ! 2.00 ! $0.00 ; C.0'z `i.521 JAncnoraze Assemblies [Ea. ! :590.00 l 2.00 ! 51.182.00 1 C.OC I 3@.0t { C.0 1 30.0E 1 I I I I F ! 075."" )Roadside Seedinr (Ac. $3300.00 :.60 1 3482.00• I 0.00 ! 32.00. I P..00. r 5::.0' 575.502 15eed Mixture #5 ILbs. 1 4°.52 1 80.00 1 5202.011 1 0.011 ! 50.0? i C.20 1 311.0t i ! ! I ! ! 575,505 1Scddin !e Y. ! :: `0 ! 2222C.00 1 !« g S. .Jr �. 1 0.:,30.@@ ".001 r r. 575.511 IMulcn material (Tvve 1) !Ton I 5150.00 1 3.20 ! 32.013 @.0@ $2.Q:1 ! -75.519 !Disc Ancnorim 1Ac. I 575.01' ! 1.60 1 5120.00 I 0.00 1 a1" 00 1 0- 00 1 30.@'' 575.531 !Commercial certilizer 1Tor, ! @.32 ! 5" ;? ! ! 1 I ! 4.626 Md iust Gate Valve !2a. G21" .00 1 1:,.00, 1 S'-11 603.01 1 2.011 I s40:. 2.02 . 54 n1".0t ! ! 1 I I I I 14.60-2 f Ad;ust !1yCra^: 4.00 !. 4c,000.001 r L 0;': :',504.@i 2.00 4' 5eZ. I ! I 1 I I 5.601 !Relocate Gate Actuator r_,S. 152,001".0.' ..01" 1 52,2a 00 ! ..00 1 52.002.0:! i ..0 1 !2,002.@0 .-------1.----`------- --------r------I---------- ---IGLU--- -- 16�,7jJ.IJ r !l•Maa I r132 6C�.4J . TV.ai--I-- x.64, �- 41� . LGA. 1 Chance Drcer No. 1 0, ilnclued in Units Acove .rnanze Droer Nl . 2 -.5,777.00 55,777.@2 (18"5C. € !manhole Castinos) :.name Draer No Jv.@C• (500 L.F. Re-Bar) !P.. 1"!i1SE.E ORDMEmo,iee7. SRA^d£ 10. 5170,64 .9r: ✓v(G CI_'TV QF- E;HAKOP ]=-H INCORPORATED 1870 ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650 MENTO TO: Jahn K. Anderson, City Administrator FROM: Fulton Schleisman, Engineering Inspector SUBJECT: 12th Avenue and Valley park Drive, Pi-o,)ect No. 1984-5 DATE: June 14, 1985 INTRODUCTION: Charge Order No. 6 and partial Estimate No. 6 for the above referenced pro 1 ect, require Council approva 1 . BACKGROUND: Barton-Aschman Associates are administering this contract and have recommended approval of Change Order No. 6 (see letter attached) . The City Engineer has reviewed and approved the Change Order earlier. ACTION REQUESTED: A motion to authorize proper City officials to execute Change Orden No. 6 for 12th Avenue and Valley park Drive, pro j ect No. 1984-5, i ncreas i rig the contract amount by $3, 000. 00 to $775, 974. 45. A motion to a ut h or i z e payment of partial Estimate No. 6 for- 12th or12th Avenue and Valley park Drive, Project No. 1984-5, in the amount of $10, 717. 45 to Richard Knutson, Inc . FS1pmp MEMEST6 Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 June 5, 1985 l Mr. H.R. Spurrier =f JU,11 `) 3 City of Shakopee 6a C id/Tr of 6 i C 129 East First Avenue s"p�o�se 4 Shakopee, Minnesota 55379 Re: City of Shakopee Project No. 1984-5 12th Avenue and Valley Park Drive Dear Mr. Spurrier: Enclosed, please find Change Order #6 and Partial Estimate Voucher Y16 for the 12th Avenue and Valley Park Drive construction project. I recommend your acceptance of Change Order #6. In the original contract, only the sprinkler system by the north Conklin building was included. During construction, a sprinkler system by the Kawasaki/Conklin Research building was discovered. Sprinkler system removal was paid for on a per linear foot basis, but sprinkler system restoration was on a lump sum basis. So, this change order is necessary to pay for restoration of the second sprinkler system at $3,000.00. Please let me know if you have any questions on the change order or the partial estimate voucher. I am looking for final inspection and approval on the project within the next 2-3 weeks. Also, the issue of the damaged pavement replacement on 12th Avenue is presently being addressed. Sincerely, James.H. Unruh Associate JHU:kro Enclosure Street Construction. . .1�aiiey ChanEe Order No. 6 Project Name: Park Drive. . .& 12th Avenue Date: June 3, 1985 — C� :,tr:,ct ".��. : 1984-5 -- . Original Contract Amount 3—_]55,156.50 Change Order(s) No. 1 thru No. __5 17,817.95, —_- Total Funds Encumbered Frio' to Chanliu Order 772,974.45 - Description of t;ork to be (Ad Lied1,DVUY.YY,): Installation of sprinkler system on east side of Valley Park Drive at the Kawasaki/Conklin Research. building at the lump :A sum of $3000.00. This sprinkler system was not included .in the original contract. The above described work shall be incorporated in the Cont.-act, referenced above, unifier the same conditions specified in the oriCjnal Co,,tract as -ended unless otherwise specified herein. Any work not so ::jjecifi(-•j :},ail be performed in accord,_r,ce with the Standard Specifications adopted by Lhe City of miroti:o^ee, Minnesota. T};e -mount of the Contract shall be b;; ^;, 3000.00 The nu:i,ber of cnlendar days for cc:rpletion shall be (increased/decreased) by 0 in-Al Contract Amount 755,156.50 Or,3er(s) No. _1 -- thru --6 _ �--- -.20,817-95 Total Funds Encirnbered _—ZZ�,979.95 C0.:::Pletion Date: June 28, 1985 — The undersiEned Contractor hereby agrees to porfo:7n the wc)rk specified in this: Mia! -,c Ordcr in r,cco-r}::ncV with the specifications, ccneitions and prices specified herein. "v:;,.D: Co:,t:-Actor: Ricf d Kn +_ n, Inc. S}. c:.ee Ftiolie U ilities Ce-,:ssio: - ------ Date Date: e 15$-- ----- -— P A'-'Ly :"nccr APPROV D: City of Shayopce . - I•;ryour Date Approved as to form this day of --— --------- -— --— 19-- City Ai:r.,ini-str,,tor D::tc ---- ----- - - - -- -- - D%t e City Clerk - --- ----- ----- - --- -------- -- — City AttC'rncy I'111t'J'1lil,_!:_�'i•`11•�,'1'!' 1'GU;;!!!:!i . Contract 1.0. 1934-5 Partial ::stiratc Voucher 1;11. —_6 l` rivrl !::1c:in;: June 3, 1985 Contractor Richard Knutson, Inc. Address 201 Travelers Trail , Burnsville, [IN- 55337_ - - prosect Description Valley Park Drive and 12th Avenue Project 1984-5 1, OriCinal Contract Amount S; 755,156.50 2. Ch_nCe Order No. `lfil'u IIo. - 20,817.95 Total Funds EnclLabcred 1; 775,974.45 3. ---- ----L. Value of Work Completed - 760,626.59 _---r Value of work 38,031.33 remaining Percent Retinalyc 5. 15 347.86 6. Previous Payments $ 711,877.81 Percent Complete 98 7. Deductions or Charges . 8. Total $ 749,909.14 ra.'ment Due (Line h - Line 8) $ —10.717.4 5 }'I('PIT}•: 11! (I, lie) liere",ily arree t}1:1t the (mint] i.y 11111 1:1111.- 161* ::11OW11 h1:1.0r) Jr, :1 fair c::ti::ate of the work comlilete�l to du1.e. CONTRAML0R: Richard Knutson, Inc. 111;V11-:WE1) 13Y S}1AKOPEE PUBLIC U`P11,TT1}:S CO1,,1�1TSS70N l•i:11 1:11;N J' . 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O Z r rD �. ,� < CD o P rt c o n _ Z CD N I'S CJ :� "S "'i_ CD :r7 .-7. `i -► CD X rt o a. r n 0 D CO (AOff` rt to w = = O > r7 O O -u = W n r• O to f•-r r i < tD rD O O CD "i r• K n �, 1 to n O r� O Gr r• t n Q� N to O CD N �O+ A a S?� ::tk N p X 1 O t 'S r7 -S O O O Ql N - :O N O 3 p rt r Ml -7 - cn in in -) - O r IV O- v N W W tT ] _ {; S G 1 O O O C) O O O O < D n N C . 00 O ] r• ------ ------- __ r G - t J W O O r•r Ln Ln O C O . C n D C rj --I .� N > M r t Ob C� N r? O _ :� .. O O Oci U Ln O O A O O •+ (/! Q N w C V 01 -----•----Q1- 'N ----- - - - - - Ln O - a o c om Ln ,� n IO to NO . 00 � ) GM1r 'Y (DF; 5H1-1,KC)P INCORPORATED 1870 +� ENGINEERING DEPARTMENT 129 E. 1st Avenue - 5hakopee, Minnesota 55375-1376 (612) 445-3650 MEMO TO: John K. Andersen, City Adm i n i st rat or FROM: Ray Ruuska, City Coordinator SUBJECT: T. H. 101 Intersection Improvements, Project 1984-8 DATE: June 14, 1985 INTRODUCTION: Attached is Partial Estimate No. 4 and Change Order No. 4 for the above project. Change Order items include a substitution of types of curb at the County Road 83 and Valley Park Drive islands and new culvert at the Murphy' s Landing driveway, where reuse of the existing culvert was not possible due to its poor condition. ACTION REQUESTED: A motion to approve payment of Partial Estimate No. 4, including Change Order No. 4, in the amount of $733, 604. 00 to C. S. McCros- san Construction, Inc. , P. O. Box 247, Osseo, MN 55389. RRlpmp MEMEST4 CHANGE .ORDER Change .Order No. : 4 Project Name: T.H. 101 Intersection Improvements Date: June 12. 1985 Contract No. : 1984-8 Original Contract Amount $ 358, 830. 16 Change Order(s) No. 1 thru No. 3 $ 17, 395. 99 Total Funds Encumbered Prior to Change Order $ 376 226. 15 Description of Work to be (Added/=Ml): 1. Substitute 428 L.F. of B-618 curb & gutter in lieu of :B-624 at a cost of $5.00/L.F. for a new total of $2,140.00 saving $i,782.00. 2. Add 55 L.F. of 24" CMP with two aprons @ $90. 00 Ea. for a total of $1, 830.00.. The above described work shall be incorporated in the Contract, referenced above, under the same conditions specified in the original Contract as amended unless otherwise specified herein. Any work not so specified shall be performed in accordance with the Standard Specifications adopted by the City of .Shakope.e, Minnesota. The amount of the Contract shall be ( XO/decreased) by $ 952.00 The number of calendar days for completion shall be (increased/decreased) by -0- Original Contract Amount $ 358,830. 16 Change Order(s) No. 1 thru t $ 16,443. 99 Total Funds Encumbered $ 375,274. 15 Completion Date: Aune 28- 1985 The undersigned Contractor hereby agrees to perform the work -specified in this Change Order in accordance with the specifications, conditions and prices specified herein. . Contractor: By: Title: Date APPROVED AND RECO10MMED: City Engineer Date APPROVED: City of Shakopee By: Mayor Date Approved as to form this day of .Cr Ly Administrator Date 19 City Clerk. Date City Attorney PARTIAL ESTIMATE VOUCHER Contract No. 1984-8 Partial Estimate Voucher No. 4 Period Ending: May 31, 1985 TO: Contractor C.S. McCrossan Construction, Inc. Address P.O. Box 247 Osseo, MN 55369 Project Description State Trunk Highway 101 Impnovements 1. Original Contract Amount $ 58. 830. 16 2. Change Order No. 1 Thru No. 4 $ 16, 443. 99 Total Funds Encumbered $_375. 274. 15 4. Value of Work Completed $ 279,253. 33 Value of Work Remaining 5. 5 Percent Retainage $ 13, 962. 67 $_ 82,697_01 6. Previous Payments $ 191,686. 66 Percent Complete 7. Deductions or Charges $ -0- 77 B. Total $ 205,649. 33 Payment Due (Line 4 - 8) $ 73,604. 00 CERTIFICATE OF PAYMENT (I, We) hereby agree that the quantity and value of work shown herein is a fair estimate of the work completed to date. CONTRACTOR ELY TITLE APPROVED- CITY OF SHAKOPEE City Engineer Date. City Administrator Date OJECT: STATE TRUN!,, HIGHWAY 101 IMPROVEMENTS ESTIMAic NO. 4 =RIOD ENDING: May 31, 1985 CONTRACTOR: C.S. KCCROSSAN CONSTRUCTION INC. SHEET NO. ; Item 1 I I Unit I Contract I Current Period I Total to Date No. I Contract Item I Unit I Price 1 Quantity 1 Amount I Quantity I Amount I Quantity I Amount 101.513 (Clear and Grub Right-of-way IL.S. 1 $1,580.80 1 1.00 1 $1,500.00 1 0.00 I 40.00 I 1.00 I 51,500.00 I I I I I I I I I 2104.501 I Remove flood Fence I L.F. 1 $2.00 I 80.00 1 $160.00 1 0.00 1 $0.00 1 80.00 1 $160.00 I I I I I f I I I 2104.503 (Remove Concrete Median 1S.F. I 52.50 1 560.00 1 $1,400.00 1 0.00 1 $0.00 .1 480.00 1 $1,200.00 I I I I I I 1 I I 2104.505 (Remove Bituminous Pavement IS.Y. 1 $1.10 1 6850.00 1 $7,535.00 1 0.00 1 $0.00 1 6670.00 1 $7,3337.00 1 I I I I I I I I 2104.509 (Remove Tne 'C' lEa. 1 $60.00 1 9.00 1 $540.00 1 0.00 1 $0.00 1 2.00 I 5;26.00 ISigns and Posts 1 I I I I I I I 1 2104.509 (Remove Type "D" I I I I I I I I ISigns and Posts lEa. 1 $55.00 1 2.00 1 $110.00 I 0.00 1 $0.00 1 0.00 1 $0.00 21 I I i i i I I 104.521 ISalvage Culvert Pipe IL:F. 1 $15.00 1 47.00 1 $705.60 I 0.00 1 $0.00 ( 0.00 1 $0.00 I I 1 2104.523 (Salvage Type "C' Signs lEa. 1 $55.00 1 15.00 1 $825.00 1 0.00 1 $0.00 1 0.00 1 $0.00 I t I I I f I I I 2104.534 (Salvage Type "D' Signs lEa. 1 $55.00 1 3.00 1 $165.00 1 0.00 1 $0.00 1 0.00 I $0.00 I I I I I I I 1 1 2105.501 (Common Excavation. IC.Y. 1 $5.50 1 500.60 1 $2,750.00 I 0.00 1 $0.00 1 0.00 1 $0.00 I I l ! 1 I I I 1 2105.507 ISuba_rade Excavation 1C.Y. 1 $4.50 1 3700.00 1 $16,650.00 1 0.00 1 $0.00 I 1868.00 1 $8,406.00 1 I I I I 1 I 1 1 0-105.522 ISelcet Granular Borrow (L.V.) IC.Y. 1 $5.50 1 2000.00 1 $11,000.00 t 0.00 1 $0.00 1 1545.00 1 $8,497.50 1 I I 2105.523 (Common Borrow (L.V.) IC.Y. 1 $3.50 1 9375.00 1 $12,812.50 1 278.00 1 $973.00 1 10495.00 1 $36,732.50 1 I I I 1 I i I I 2105.535 ISalvaae Topsoil IC.Y. 1 $3.00 I 2800.00 1 $8,400.00 1 0.00 1 $0.00 1 2600.00 1 $7,800.00 311.501 IAaareaate Base Klass 5 (100% crushed) ITon 1 $6.85 1 5000.00 1 $34,250.00 1 2218.50 1 $15,196.73 1 5011.00 1 $34,325.3E 1 2221.501 (Aggregate Shouldering Class 1 ITon 1 $12.00 1 120.00 1 $1,440.00 1 0.00 1 $0.00 1 0.00 1 $0.00 I I ! 23331.504 (Bituminous Material I I I I 1 I I I Ifor Mixture ITon 1 $185.00 1 124.00 1 $22,940.00 I 51.90 1 $9,601.50 1 72.50 1 $13,412.50 I ' I I I 1 I I I 1 2331.514 [Base Course Mixture ITon 1 $12.50 1 2707.00 1 $33,637.50 1 1038.00 1 $12,975.00 1 1495.40 1 $18,692.50 I ► 2331.521 llrreaular Width Paving 1S.Y. 1 $3.00 1 395.00 1 51,185.00 I 200.00 I $600.00 1 200.00 1 $600.00 I i 1 ! 1 I l 1 ! 2341.504 IBituminous Material I Ifor Mixture ITon 1 $185.00 1 82.00 1 $15,170.00 1 67.30 1 $12,450.50 1 82.90 1 $154336.50 I I I I I - 2341.508 lWearino Course I I I 1 I I I i (Mixture (modified) ITon 1 $13.50 1 1342.00 1 $18,117.00 1 1122.00 1 515,147.00 1 1377.80 1 $18,600.30 1 I I I I t I I ! TOJECT: STATE TRUNK HIGHWAY 101 IMPROVEMENTS ESTIMATE NC. 4 ERIOD ENDING: May 31, 1985 CONTRACTOR: C.S. M UROSSAN CONSTRUCTION INC. SHEET NO. 2 :em I I I Unit I Contract I Current Period I Total to Date No. I Contract Iter I Unit I Price I Quantity I Amount I Quantity I Amount 1 Quantity I Amount 2357.502 !Bituminous Material I I I Ifor Tack Coat 16a1 I 52.50 1 200.00 1 $500.00 I C.00 I 50.80 I 140.00 1 $352.00 1 1 1 1 1 1 1 1 1 2501.511 118" CM Pipe Culvert IL.F. 1 $25.00 1 52.00 1 $1,300.00 I 0.00 1 $0.00 1 32.00 1 $800.80 - I I I I I I I 1 1 2501.511 124" CM Pipe Culvert IL.F. 1 $30.00 1 10.00 1 $300.00 1 0.00 I SC.00 1 10.00 1 $30C.0C 1 I I 1 I I l 2501.511 136" RC Pipe Culvert IL.F. 1 $40.00 1 14.00 1 $560.00 1 0.00 1 $0.00 1 322.00 1 $1,280.80 I l I I I I I 2501.511 148° RC Pipe Culvert IL.F. 1 $50.00 1 14.00 1 $700.00 1 0.00 1 $0.00 1 32.80 1 $1,600.00 I I I I I I I I I 2501.521 123" Span RC Pipe-Arch Culvert 1L.F.- I $70.08 1 18.00 1 $700.00 1 0.08 I $C.00 1 10.60 I $700.00 I I i I I 1 2501.571 1416' RC Box Culvert IL.F. 1 $200.00 1 7.00 1 $1,460.00 I 0.00 I 50.00 1 13.00 1. $2,600.80 1 504.602 lAd,lust Bate Valve IEa. 1 $150.08 1 1.00 1 $150.60 1 0.80 1 $0.00 1 1.00 1 $.50.00 1 I I I I i 1 2531.501 !Concrete Curb and I I I I I I 16utter, Design B624 IL.F. 1 $11.50 1 668.00 1 $7,682.00 I. 0.00 1 $0.00 1 226.00 1 $2,599.00 '564.531 (Furnish and Install I I I I I I I I (Sign Panels, Type "A" IS.F. 1 $36.00 1 265.00 1 $9,540.00 1 0.00 1 $0.00 1 0.00 1 $0.00 1 2564.530 (Furnish and Install 1 I I I I ► I 1 ISion Panels, Type "C" IS.F. 1 $17.50 1 155.79 1 $2,726.33 1 0.00 1 $0.00 ! 10.00 1 $175.00 2564.530 (Furnish and Install I I I I I I 1 I (Sign Panels, Type "D" IS.F.- 1 $20.00 1 105.00 1 $2,100.00 I C.00 I $0.00 I 0.00 1. $0.00 1 I I { I I 2564.531 !Furnish and Install I I I I ! i i I ISion Panels, Type "Overlays" IS.F. I $16.00 1 20.00 1 -$320.00 1 0.00 1 $0.00 I 0.00 1 $0.00 I I I I I ! 1 2564.541 IDelineators, Type I/B IEa. 1 $45.00 1 3.00 1 $135.00 1 0.00 1 $0.00 ! 1.00 i $45.00 564.601 IPavement Marking IL.S. 1 $5,080.00 1 1.00 I. $5,000.00 1 0.00 1 $0.00 I 0.22 1 $600.00 f _'565.511 (Full-Traffic-Actuated I I I I i I I I ITraffic Control Si_onal IS.S. I I I I I - I I ISystem "A" 1 1587,500.00 1 1.00 1 $B7,500.00 1 0.00 1 $0.00 i 0.80 1 $70,000.00 I I I I I 1 I i -1565.511 [Full-Traffic-Actuated 1 I I I I I I f ITraffic Control I I I I I I I I !System °B" IS.S. 1$18,580.00 1 1.00 1 $_18,500.00 1 0.10 I $1,850.00 1 0.90 1 $16,650.00 I I I 1 I I I 1 1 _'575.501 (Roadside Seeding (Acre 1 $240.00 1 3.93 1 $943.20 1 0.00 1 $0.00 1 0.00 ! $0.00 I I 1 1 . 1 i I '575.502 !Seed, Mixture #5 I L bs. 1 $2.15 1 196.46 1 $422.39 1 0.00 1 $C.00 I 0.00 1 $0.00 575.505 (Sodding IS.Y. 1 $1.36 1 4075.00 1 $5,542.00 1 0.00 ! $0.00 1 0.00 1 $0.00 l I ! ► 1 f 1 ! o-T ?OJECT: STATE TRUNK HIGHWAY 101 IMPROVEMENTS ESTIMATE NO. 4 =RIOD ENDING: May 31, 1985 CONTRACTOR: C.S. MCCROSSAN CONSTUTION INC. SHEET NO. 3 tem I I I Unit I Contract I Current nt Period I Total to Date i No. I Contract Item I Unit I Price I Quantity I Amount I Quantity I Amount I Quantity I Amount I I I I I I i I I I I 575.511 (Mulch Material Type 1 To I $128.00 1 7.86 1 $343.20'1 0.00 1 s0.00 I 0.80 1 $0.00 1 i I I I I I I 'M.519 IDisc Anchoring IAcre 1 $28.00 1 3.93 1 $110.04 1 0.00 1 $0.80 1 0.80 1 $0.60 1 I X75.531 IComeercial Fertilizer I I I I I I I I I (Analysis 10-20-38 (Ton 1 $275.08 1 0.96 1 $264.80 1 0.08 1 $0.00 1 0.00 1 $0.60 1 i I I I I I I I I I I I 1 I Total 1 $358,830.15 1 Total 1 $68,793.73 1 Total I $270,569.15 I Change Order No. 1 $774.18 Change Order No. 2 $3,298.00 Change Order No. 3 $0.00 Change Order No. 4 $4,612.00 TOTAL CHANGE ORDERS $8,684.18 GRAND TOTAL $279,253.33 JULIUS A. COLLEB, 11 JULIUS A.COLLER ATTOIRNEY AT I.Aw 612-445-1244 1859-1940 2 1 1 WEST FIRST AVENUE SHAKOPEE, MINNESOTA 55379 June 12, 1985 JU � n 145 Members of the Shakopee City Council City Hall CITY of �. . Shakopee, Minnesota Gentlemen: The Codifier was out here recently and called our attention to a new law prohibiting trespassing that is now included in MSA 471.985. The law authorizes the City Council to enact an Ordinance to prohibit persons from entering uninvited onto the lands of another to consume alcohol orcontrolled substance and further the Council may prohibit a person from bringing a motor cycle onto the land of another without invitation to facilitate the consumption of alcohol or controlled substance on the land. Any person who violates such ordinance is guilty of a misde- meanor. AS we get into fall this ordinance could be a useful tool in prosecuting some of the beer parties that take place in secluded wooded areas within the City of Shakopee and I am requesting that the Council give favorable consideration to the enactment of such ordinance. If there is any sentiment on the Council to enact such ordinance I will be most happy to prepare and submit a form. Very truly yours, Ju ius A. Coller, II City Attorney JAC/nh MEMO TO: John K. Anderson, City Administrator FROM: Joseph P. Ries , Fire Chief RE: Portable Radios DATE: June 17 , 1985 Introduction & Background: Portable hand held radios are used on fire scenes for communi- cation between fire ground officers and fire entry teams to report on status of the interior operations or vice versa, and also between other entry teams . It also provides the fire ground officer a link with our emergency dispatch center in case other assistance is needed. The portable radios are four frequency radios with priority scan which allows dispatch or anyone with an emergency message a means of reaching us when we are on another channel . These radios quoted are 5 watt output which is the maximum allowed by F.C.C. regulations , which will give us a wide coverage area. The four frequencies are channel one being county wide fire, channel two is for fire ground operations , channel three is county civil defense and channel four state wide mutual aid. These frequencies are the same as the ones in our trucks , which allows us flexibility should one channel become too busy. These radios are quoted on a state bid by Motorola Inc. for group purchasing and the order is to be placed July 1st , with delivery 60 to 90 days later, and payment when delivered. Recommendation: Purchase four Motorola MT-500 Portable Radios for $1 ,500. 00 each, this also includes a battery charger, carrying case and remote speaker-microphone for hazardous or wet locations . This is within my 1985 budgeted amount for the portable radios . JPR: cah Attachment ' ' L ���IT?0F3uIltiCc�Ti iPJl7g ancd EieCtrOnis '.. x Y_.. .w 11100 Bren Rd. W. - Minnetonka, MN 55343 (612) 932-9531 COST AND EQU i PMENT REQUIREMENTS ` PREPARED FOR: Shakopee Fire Dept. Attn: Chief Joe Ries 1065 Minnesota St. Shakopee, MN 553)9 QTY. DESCRIPTION UNIT PRICE EXTENDED PRICES o oro a model H33HM3144-Nr v e Line, $1500 00 $6000 00 4 Frequency MT-500 Portable Radio with 2 Frequency Scan, Regular Rate Charger, Speaker crop one and Leather carrying case with T-Strap Freauencies PL Tx PL Rx F1 4z 154. 145 CSQ 154 . 145 F2 4z 154 .130 CSQ 154 . 130 F3 4z 153.935 4z 155.745 F4 4z 154.295 CSQ 154 .295 I EXTENDED TOTAL $6000 00 INSTALLATION AND MAINTENANCE REMARKS; EXTENDED $6000 00 TOTAL \� SALES/USE TAX EXEMPT FREIGF-?T PREP Y & ADL TERMS: i i PRICES QUOTED ARE F.O.B. CHICAGO ILL. QUOTATION GOOD FOR 15 DAYS. DELIVERY: SHIPMENT FROM CHICAGO INAPPROX. 75r9AYS FROM RECEIPT OF ORDER. TOTAL $6000 00 QUOTATION PREPARED BY: Pete dart ` ACCEPTED BY: Y DATE: P-v8 �, , DATE: REGION COPY /R0 MEMO TO: Mayor, Council Members FROM: Thomas Brownell , Chief of Police RE: Portable Radio Purchase DATE: June 17 , 1985 Introduction: The Police Department has budgeted for the replacement of portable radios which were purchased in 1972 and 1979 . The portables are used daily by the officers for communications when out of their vehicles and are therefore subject to heavy usage . We are experiencing problems with the present radios as they are frequently in need of repair and no longer reliable . Background: The following proposal has been discussed and approved by the purchasing committee. Purchase fourteen portable radios using 1985 Capital Equipment funds , $6 ,000 is budgeted for replace- ment of portable radios , $8,000 is budgeted for the replacement of the main radio transmitter. The committee has agreed to combine the funding for the portable radio purchase. The advantages to this purchase are noted: 1 . We will be able to purchase the radios from an existing Seven County Joint Fire Bid at a lesser cost . 2 . We will not require the additional $6 ,000 requested in 19865 for portable radios . 3 . We will use the 1979 portable radios in investigative vehicles instead of purchasing mobile radios at a greater cost. 4. We will assign portables to officers to lengthen longevity. Recommendation: Authorize the Police Department to purchase fourteen replace- ment portable radios from Seven County Joint Fire Dept . Bid #A 5085-M from Motorola Communications at a cost of $14,436 . Council Action Requested: Authorize the Police Department to purchase fourteen replace- ment portable radios from Seven County Joint Fire Dept . Bid #A 5085-M from Motorola Communications at a cost of $14,436 . TB: cah MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: City of Shakopee Signs DATE : June 14 , 1985 Introduction At a recent City Council meeting Council discussed placing City of Shakopee signs at the corporate limits on all roads entering Shakopee . Council also discussed the possibility of including a logo on those signs. There is a problem with timing , because the initial work on logos will not coincide with the Racetrack opening. Problem The Street Superintendent has identified nine possible locations for City of Shakopee signs (see attached map) . The signs for these nine locations would cost $ if they simply read City of Shakopee , and $ if they read City of Shakopee and included enough space for a logo that could be installed later. Work on logo design is proceeding but is not a priority item and may not be finalized before the end of July. City Council needs to review the suggested sign locations to arrive at a final list of locations. In addition , Council needs to decide whether or not a yet unseen logo should be incorporated in the signs . Alternatives 1 . Do not install City of Shakopee signs until after the City has selected a logo even if this means no signs will be installed until August. 2 . Install larger signs that would carry the new City logo plus the wording "The City of Shakopee" . This sign would be more expensive, but would be a little more distinctive than the normal city limits sign.. 3 . Install the less expensive City of Shakopee signs without space for a logo . Recommendation Staff recommends installation of signs at all nine locations. In addition , staff recommends alternative No . 2 which would allow us to install the signs now with room for a logo in the future . Action Requested Authorize the appropriate City officials to install City of Shakopee signs at the nine locations indicated on the map attached to this June 14 , 1985 memo, with each sign containing the City' s new logo (to be developed later) and the phrase "City of Shakopee" . JKA1jms �r14f EM4q;�- CITY OF S H A K O P E E s f 129 East First Avenue, Shakopee, Minnesota 55379 u ti MEMO TO- John Anderson FROM: Jim Ka r k a n e n SUBJECT: Ci t g 1.i mi t s i 2 s DATE: 6-14-85 I contacted Roger Johnston of Earl F. Andersen & Aesoci at es , ( our primary sign supplier) regarding the City of Shakopee entrance si gns . He suggested not, using the wor#s CITY LIMITS" because it usually is not necessary ij you use the script "CITY OF" . For a quantity of 15 signs , he quoted: 36" x 18" $31 .25 each 36" x 24" 38 . 30 " If we .decide to attach a logo; add a one-time set up charge of $50. 00 for camera and art work needed . M Roger will have screened layout ( art work) ready for us by Monday , which you ca.n show to Council , or Whomever) . Suggested locations: Co . Rd . # 89 SB at St ageCoach ( sign in place w/permits require # 18 SB Bl mt n Ferry Brdg ( same ) # 21 NB near Muhlenhardt Rd . # 42 WB between #21 and # 83 # 17 NB near # 81 # 79 NB at O' Dowds Lake # 15 NB at Tahpah Park State Hwy #300 EB at the Minn . Valley Mall ( if needed) Co. Rd. # 83 SB between #42 and Valley View Road Roger Johnston can be reached at 884-7300. p' I I / , I 6 FJ Memo To: John K. Anderson, City Administrator From: Marilyn Remer, Sr. Acct'g. Clerk Re: FLSA Ruling on Comp Time Date: June 18, 1985 Introduction & Background Joel Jamnik, Legislative Counsel for the League of Minnesota Cities called me back late this afternoon regarding some questions on the recent FLSA ruling. As per the attached copy of Reg. 778.104 each work week stands alone with no comp time allowed for regular employees. Mr. Jamnik stressed this is the position to follow stating all overtime must be paid in cash. Attached in Resolution No. 2409 revised to repeal Section, Subd. 5 Compensatory Time. Alternatives 1. Adopt Resolution No. 2409 as revised. 2. Adopt Resolution No. 2409 as orignated. 3. Do nothing Recommendation Staff recommends Alternate No. 1 . Action Requested Move to adopt Resolution No. 2409 as revised. RESOLUTION NO. 2409 A RESOLUTION AMENDING THE CITY OF SHAKOPEE PERSONNEL POLICY ADOPTED BY RESOLUTION NO. 1571 WHEREAS, Resolution No. 1571 was adopted by the City to provide reasonable and clear expectation of the conditions of employment for it's employees ; and WHEREAS, it is necessary to amend certain sections of Resolution No. 1571 from time to time to maintain reasonable and clear conditions of employment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Section 6, Subd. 3 "Temporary and Part-Time Employees" of the City of Shakopee Personnel Policy (Resolution No.1571) is hereby amended to read as follows: Whenever an employee works for a period of less than the regularly established number of hours a day, days a week, or weeks a month, the amount paid shall bear the same relationship to the full-time rate for the position as the time actually worked bears to the time required for full-time service . Temporary employees, whether full-time or part-time, are not eligible to sick leave, vacation leave, or holiday pay; overtime is paid for work performed in excess of 40 hrs./week according to regulations as set forth by the Fair Labor Standards Act. BE IT FURTHER RESOLVED, that Section 6, Subd. 4 "Overtime" is hereby amended to read as follows: Employees to whom the Fair Labor Standards Act applies shall be compensated for overtime at rates of one and one-half the regular rate of pay for work their supervisor requires them to undertake in excess of 40 hours/week. Overtime must be paid in cash. BE IT FURTHER RESOLVED, that Section 6, Subd. 5 "Compensatory Time" is hereby amendert�-r-eacl-&s-4-o4-lows repealed in it's entirety. Compensatory--t34u_-4&r--Rea-exempt-empl.eyees-may-4e-earned-with- s+1-perviser's apprGval-Our-.-ng--tom-first- ee -of-a 4i-weekly--pay--peri-od-at--tore--rate—of one-and-one=tial€-times-t4e,-base--r�tt-&.---The-employee-ms st-ase-tom eempeRsetery time-&-the-ze-cAo-nd--wee=k-of--tie--pay--per-iod-as--dime--a€€,-I€-Rot--1+&e&-the- time- -be--pa-i-d-as- o-ver- i ce--Ne--Goai-p_-�sat-ar-y--time--ea-a-lie-b&4kec€-fer- €uture-e-e--A----overzaaie--e-&r4i-ed-it-ik�-aeseRd-week-of-tore-pay-peFie d-mest- be-paid-iiia-cash. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ., 1985. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1985. City Attorney 16 Management Information Service the employer must total all the hours made, is discussed in §§ 778.301 and of section 7(a) to certain employees worked by the employee for him in 778.302. and under certain conditions. Regula- that workweek (even though two or tions and interpretations concerning more unrelated job assignments may §778.106 Time of payment. these exemptions are outside the have been performed), and pay over- There is no requirement in the Act scope of this Part 778 and reference time compensation for each hour should be made to other applicable worked in excess of the maximum that overtime compensation be paid parts of this chapter. hours applicable under section 7(a) of "Weekly. The general rule is that over- the Act. In the case of an employee time compensation earned in a par- [46 FR 7309,Jan.23, 19811 eticular workweek must be paid on the employed jointly by two or more em- regular pay day for the period in all hours worked by the employee forr §778.108 The"regular rate". plovers (see Part 791 this chapter which such workweek ends. When the The "regular rate" of pay under the such employers during the workweek correct amount of overtime compensa- Act cannot be left to a declaration by must be totaled in determining the tion cannot be determined until some the parties as to what is to be treated number of hours to be compensated in time after the regular pay period, as the regular rate for an employee; it accordance with section 7(a).The prin- however, the requirements of the Act must be drawn from what happens ciples for determining what hours are will be satisfied if the employer pays under the employment contract (Bay hours worked within the meaning of the excess overtime compensation as Ridge Operating Co. v. Aaron, 334 U.S. the Act are discussed in Part 785 of soon after the regular pay period as is 446). The Supreme Court has de- this chapter. —�� practicable. Payment may not be de- scribed it as the hourly rate actually layed for a period longer than is rea- paid the employee for the normal, §778.104 Each workweek stands alone. sonably necessary for the employer to nonovertime workweek for which he is The Act takes a single workweek as compute and arrange for payment of employed—an "actual fact" (Walling ., its standard and does not permit aver- ; the amount due and in no event may Youngerman-Reynolds Hardwood CO., aging of hours over 2 or more weeks. payment be delayed beyond the next req U.S. 419). Section 7(e) of the Act Thus, if an employee works 30 hours payday after such.computation can be requires inclusion a the "regular one week and 50 hours the next, he made. Where retroactive wage in- rate" of "all remuneration for employ must receive overtime compensation creases are made, retroactive overtime ploy paid t e or a behalf of, the em for the overtime hours worked beyond compensation is due at the time the exclude except payments specifically � excluded by paragraphs (1) through the applicable maximum in the second increase is paid, as discussed ita week, even though the average §778.303. For a discussion of overtime (7) that subsection. (These seven number of hours worked in the 2, payments due because of increases by typess of payments, which are set forth weeks is 40. This is true regardless of way of bonuses,see §778.209. in § 778.200 and discussed in §§ 778.201 whether the employee works on a through 778.224, are hereafter re- standard or swing-shift schedule and ferred to as "statutory exclusions.") regardless of whether he is paid on a PRINCIPLES FOR COMPUTING OVERTIME As stated by the Supreme Court in the daily, weekly, biweekly, monthly or PAY BASED ON THE"REGULAR RATE" Youngerman-Reynolds case cited other basis. The rule is also applicable §778.107 General standard for overtime above: "Once the parties have decided to pieceworkers and employees paid on a� upon the amount of wages and the a commission basis. It is therefore nec p mode of payment the determination of essary to determine the hours worked The general overtime pay standard the regular rate becomes a matter of and the compensation earned by piece- in section 7(a) requires that overtime mathematical computation, the result workers and commission employees on must be compensated at a rate not less of which is unaffected by any designa- a weekly basis. than one and one-half times the regu- tion of a contrary 'regular rate' in the lar rate at which the employee is actu- wage contracts." ally employed. The regular rate of pay §778.105 Determining the workweek, at which- the employee is employed §778,109 The regular rate is an hourly may in no event be less than the statu- rate. An employee's workweek is a fixed tory minimum. (The statutory mini- and regularly recurring period of 168 mum is the specified minimum wage The "regular rate" under the Act is hours—seven consecutive 24-hour peri- applicable under section 6 of the Act, a rate per hour. The Act does not re- ods. It need not coincide with the cal- except in the case of workers specially quire employers to compensate em- endar week but may begin on any day provided for in section 14 and workers ployees on an hourly rate basis; their and at any hour of the day. For pur- in Puerto Rico, the Virgin Islands, and earnings may be determined on a poses of computing pay due under the American Samoa who are covered by piece-rate, salary, commission, or Fair Labor Standards Act, a single Wage orders issued pursuant to section other basis, but in such case the over- workweek may be established.,for a 8 of the Act.)If the employee's regular time compensation due to employees plant or other establishment as a rate of pay is higher than the statuto- must be computed on the basis of the whole or different workweeks may be ry minimum, his overtime compensa- hourly rate derived therefrom and, established for different,employees m es or tion must be computed at a rate not therefore, it is necessary to compute less than one and one-half times such the regular hourly rate of such em- groups of employees. Once the begin- higher rate. Under certain conditions ployees during each workweek, with ning time of an employee's workweek prescribed in section 7 (f), (g), and (j), certain statutory exceptions discussed is established, it.remains fixed regard- the Act provides limited exceptions to in §§778.400-778.421. The regular less of the schedule of hours worked the application of the general stand- hourly rate of pay of an employee is by him. The beginning.of ;the work- and of section 7(a) for computing over- determined by dividing his total remu- week may be changed if the change is time pay based on the regular rate. neration for employment (except stat- intended to be permanent and isnot With respect to these, see §§778.400' utory exclusions) in any workweek by designed to evade the overtime re- through 778.421 and 778.601 and Part the total number of hours actually quirements of the Act. The proper 548 of this chapter. The Act also pro- worked by him in that workweek for i method of computing overtime pay in vides, in section 7(b), (i), (k) and (m) which such compensation was paid. a period in which a change in the time and in section 13, certain partial and The following sections give some ex- of commencement of the workweek is total exemptions from the application amples of the proper method of deter- Memo To: John K. Anderson, City Administrator From: Marilyn M. Remer, Sr. Acct'g. Clerk/Personnel Re: Fair Labor Standards Acts Implementation Date: June 13, 1985 Introduction & Background On February 19, 1985 the U.S. Supreme Court ruled on Gracia vs San Antonio Municipal Transit Authority that FLSA applies to state and local governments. On April 15, 1985 a petition for re—hearing was denied. Thus, this date has been used by many to be the official effective date. A FLSA workshop was held by MPELRA on June 11, 1985 which I attended. Several effects of this ruling are: 1. Overtime must be paid as cash for work performed in excess of 40/hrs./wk. 2. "Comp Time" cannot be given in lieu of overtime. 3. FLSA cannot be waived by employee, union or collective bargaining agreements. There is one incidence in which comp time is allowed. Comp time is allowed in liew of overtime only if earned in first week of a bi—weekly pay period and used as time—off in the second week of the pay period. All overtime earned in the second week of the pay period must be paid as cash. No comp time can be carried over or banked. Two resolutions are attached. One amends the Personnal Policy dealing with past comp time provisions and the other amends_ the Emergency Closing of City Facilities to comply with FLSA. It was recommended at the workshop that agencies should comply as soon as is reasonably possible, to get the comp time banked off the books and onto a cash payment schedule. Two City employees have been accumulating some comp time at straight time rather than at the required one and one—half times rate. Retro to the April 15th date, one employee has 29.0 hrs. @ straight time and the other 19.0. Based on one and one—half time earned, a balance of 14.5 and 9.5 additional comp hours are due these two employees. These additional hours could be added to their current comp balance or paid as cash on the next pay period. Both employees have large comp balances, 37.3 and 47.0 hrs, respectively. Due to heavy workloads and a ceiling of 40.0 hrs. on accrual of comp balances, staff recommends the cash payment to meet compliance rules for these two employees. Staff is also recommending that effective June 24, 1985, (the end of the current payroll period) no more comp time can be banked. Comp balances must be used up by November 24, 1985 or paid in cash thereafter. Another effect of this law is that any City Employee who is also a volunteer fireman will have to be paid overtime for their time spent on fire calls as this time is (or can be) in excess of 40/hr./week. The rate of overtime pay in these incidences can be a weighed or balanced average. More checking will be needed on this issue. To ensure correct compliance with FLSA, staff suggests designating exempt and non—exempt status to all employees using the FLSA criteria. This ruling also has some effect on our summer flex schedules in that no time can be carried at straight rate. Flex schedules can still be used as long as the time is within the each 40 hour week. Alternatives 1. A. Pay the two employees overtime for the 1/2 time B. Add the 1/2 time to their comp balances C. Do nothing 2. A. Continue Summer Flex Time as is B. Comply with law and change flex time to weekly basis 3. A. Continue Comp Time as is B. Comply with law and stop comp time accumulation as of 6/24/85 with comp balances used by Nov. 24, 1985 or paid in cash for that pay period. Recommendation Alternatives # 1A, 2B, 3B Action Requested Move to pay the two employees involved for the one half of comp time earned since April 15, 1985 and to change the summer flex time policy to .be on a weekly basis and to stop comp accumulation as of June 24, 1985 with comp balances used or paid by November 24, 1985. Memo To: John K. Anderson, City Administrator From: Marilyn M. Remer, Sr. Acct'g. Clerk/Personnel Re: Resolutions No. 2409 and 2410 Date: June 13, 1985 Introduction & Background Resolution No. 2409 & 2410 amend current City Policies to comply with the Fair Labor Standards Act. Action Requested Move Resolution No. 2409 & 2410. i RESOLUTION NO. 2410 A RESOLUTION AMENDING RESOLUTION NO. 2117, A RESOLUTION ESTABLISHING A POLICY FOR EMERGENCY CLOSING OF CITY FACILITIES WHEREAS, it is the intent of the City Council of the City of Shakopee to comply with the Fair Labor Standards Act; and WHEREAS, recent Supreme Court rulings has eliminated the use of compensatory time in lieu of overtime. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that No. 5 "Employee Time Recording" of the Emergency Closing of Shakopee City Facilities Policy be amended to read as follows: 5. Employees released for safety related reasons or when City facilities are closed may record the time missed as vacation, time without pay, or they may chose to make—up any or all hours in the same week of that pay period. Adopted in session of the City Council of the City Council of the City of Shakopee, Minnesota, held this day of , 1985. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1985. City Attorney RESOLUTION NO. 2409 A RESOLUTION AMENDING THE CITY OF SHAKOPEE PERSONNEL POLICY ADOPTED BY RESOLUTION NO. 1571 WHEREAS, Resolution No. 1571 was adopted by the City to provide reasonable and clear expectation of the conditions of employment for it's employees ; and WHEREAS, it is necessary to amend certain sections of Resolution No. 1571 from time to time to maintain reasonable and clear conditions of employment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Section 6, Subd. 3 "Temporary and Part—Time Employees" of the City of Shakopee Personnel Policy (Resolution No.1571) is hereby amended to read as follows: Whenever an employee works for a period of less than the regularly established number of hours a day, days a week, or weeks a month, the amount paid shall bear the same relationship to the full—time rate for the position as the time actually worked bears to the time required for full—time service. Temporary employees, whether full—time or part—time, are not eligible to sick leave, vacation leave, or holiday pay; overtime is paid for work performed in excess of 40 hrs./week according to regulations as set forth by the Fair Labor Standards Act. BE 1T FURTHER RESOLVED, that Section 6, Subd. 4 "Overtime" is hereby amended to read as follows: Employees to whom the Fair Labor Standards Act applies shall be compensated for overtime at rates of one and one—half the regular rate of pay for work their supervisor requires them to undertake in excess of 40 hours/week. Overtime must be paid in cash. BE IT FURTHER RESOLVED, that Section 6, Subd. 5 "Compensatory Time" is hereby amended to read as follows: Compensatory time for non—exempt employees may be earned with supervisor's approval during the first week of a bi—weekly pay period at the rate of one and one—half times the base rate. The employee must use the compensatory time in the second week of the pay period as time—off. If not used the time will be paid as overtime. No compensatory time - can be banked for future use. All overtime earned in the second week of the pay period must be paid in cash. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1985. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1985. City Attorney /3 J Subdivision 2 Evaluazlon Amend Evaluations of City employees s:.sll be cuncllucted ann;:ally for Res. the purpose of communicating strengths and weaknesses to the employee , 2111 as they relate to the person fulfilling his dutiLs and re'ponsi'i ' t; eS . The evaluaticn may be used in CO;1S1dF r_n� L•rCmCtiCnS Z:nd for disciplinary action , but will not be used for salary consiceration . Subdiyis: on ? , TeNN !crary and Part.-Time T 1ovee Amend Whenever an employee works f or a period of less than the reL�,u:larlS- Res• established number of hours a day , dGys a week , Cr 4c!e..:s a month , 1876 the amount paid shall bear the same relationshi , to th_ full-time rate for the position as the time actually worked bears to the time required for full-time service . Temporary Employees , whether full-time or part-time , are not eligible to s; cl; IFave , vacation leave , or holiday pay or compensatory time accrual ; ove-rtime is paid as worked . Permanent part-time employees are entitled to sick leave , vacation leave and holidays with pay earned for the time actually worked . Subdi_y cion 4 ._ Overtime ..mend Compensatory time shall be earned at a rate of one and one-half ReS• times base . The employee has the choice of recording overtime 1876 hours worked on a given day as being paid at the rate of one and 1967 one.-half tines base or of banking compensatory time at a rate 2196 of one and one-half times base . - Employees to whom t,'-,e State Fair Labor Standards Act applies ;;hall be- compensated for overtime rates at one and c„e-half the rezular rate of pay for work if the; r supery 15 cr• r q _ res t o .: der take in excess of -Lne regularly scheduled hours per day and :dr,, nour week. The em.aloyee has the choice cf recording overti?;',e }_,0,11r5 worked on a given day as bei,,-,g paid at the rate of one and one-half times base or of banking compensatory ti-me t a rate of one and one-half times base . If the employee elects , with supervisor approval , to work in excess of the regularly scheduled hours per d`y or 4G hour week ; such time car, be banked at the normal rate of one t rr,es the bn-se hours worked . These elected excess hours cannot be taken as addit;.onal , or SPovertime” pay. 5 Sub div; �� c Ac u^ u :•ed COM12 _.atom Time Amend Banked time can be taker, witY� the department head ' s approval duriing Res. the pay period or during a future pay period as compensatory time . 1876 A maximum Of X10 hours accumulation Of ccmperisatUry brie sari be 2196 carried from year to year . Aftcr a maximum Of 40 hours , if the employee is required to work overtime , the additional hour" of Overtime worked must be paid . The employee cannot eLc to bank compensatory time or-ice a ma}:i[rlum Of 40 Hours has airead}' been banked . Accumulated compensatory time may not be taken as cash at a later date . Verification that the accumulated compensatory tirrie recorded on the check is correct is the responsibility of each employee. Any discrepancies are to be brought to the attention of tiie accounting clerk within one week from receipt of pay check. The official compensatory time records will be the Finance Department ' s records. Unofficial records kept by department heads cannot be used to euestion the official records after the one week verification period . SECTION 7 . WORK HOURS: Work schedules for personnel shall be established by the appropriate department head , with the approval of the City Administrator. The regular work week for employees is five eight-hour working days , in addition to a lunch period , Monday through Friday , except as otherwise established by the department head , in accordance with the needs of the department . SECTION 8 . VACATION LEAVE VAI H ?AY bdivision 1 . Amount Amend All part-time and full-time employees shall earn vacation leave Res. in accordance with the following schedule : (For pari,-time employees 1876 this shall be computed on the basis of t.irne actually worked . ) 2255 0-5 years of empioym-ent 10 days 6-15 years of employment 15 days 16+ years of employment 20 days When a full-time employee begins his sixth or sixteenth year .of employment , who was part-time during part or all of his employment , X, purposes of figuring vacation. , his anniversary date may be adjusted to reflect full-time service ; however , the employee should leave before he has benefited for what has been adjusted , he shall receive severance pay for the earned , unused vacation . 7 MEMO TO: John K. Anderson, City AdministratK FROM: Marilyn M. Remer, Personnel Dept. ` RE: Proposed Change in Personnel Policy Hiring Procedures DATE: June 6, 1985 Introduction & Background A decision was made last year to coordinate and consolidate various personnel duties and responsibilities for more efficient and consistent handling of Personnel Procedures. The attached Resolution amends the City of Shakopee's hiring procedures to reflect these personnel changes. Recommended Action / Adopt Resolution No. 2408 — A Resolution Amending the City of Shakopee Personnel Policy Adopted by Resolution No. 1571 on Procedures for Hiring City Employees. /mmr Attachment RESOLUTION NO. 2408 A RESOLUTION AMENDING THE CITY OF SHAKOPEE PERSONNEL POLICY ADOPTED BY RESOLUTION NO. 1571 ON PROCEDURES FOR HIRING CITY EMPLOYEES WHEREAS, Resolution No. 1571 was adopted by the City to provide reasonable and clear expectation of the conditions of employment for its employees; and WHEREAS, it is necessary to amend certain sections of Resolution No. 1571 from time to time to maintain reasonable and clear conditions of employment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Section 4, Subd. 3 "Promotion From Within" of the City of Shakopee Personnel Policy (Resolution No. 1571, Resolution No. 1913 and Resolution No. 2333) are hereby amended to read as follows: 1.0 Position is vacated by resignation. 1.1 Immediately after the receipt of a formal resignation, and prior to Council action, the City Administrator will check the Budget/Personnel Resolution and if it is a budgeted position, Personnel will post notices in all City work places for five (5) days, prior to advertising publicly. At the discretion of the City Administrator when circumstances warrant it, the five posting period may run concurrently with the advertising. 1.2 City Council is notified at their next regular meeting and acts on resignation and formally authorizes the filling of the position. If Council does not authorize filling of the position, any advertising is stopped. 1.3 Any qualified City employee can apply for the position by submitting a completed application to the Personnel Dept. 1.4 At the end of the five (5) day period the department head involved will review any City employee applications and will decide to: a. Interview the City employee(s). If one is selected he/she will be recommended to Council for approval. No employee can be so hired without having been competitively screened and hired for a permanent position with the City. b. Advertise. If the department head decides to advertise he will notify Personnel (and City Administrator) who will in turn notify the employee(s) who applied. All City employee applicants will then be included with the group of finalists interviewed for the position. 1.5 Personnel will start an application file containing all pertinent information regarding the position. 2.0 Advertising for the vacant position. 2.1 Personnel will prepare and publish the ad in the newspaper. 2.2 The City shall advertise in the local newspaper and in any other publication that is deemed appropriate for the position. The position shall be advertised for a minimum two week period beginning at time of publication in the Shakopee Valley News. Applications received for positions will be kept on file for one year. 2.3 All applications received by the date included in the ad will be kept in an application file in the Personnel Office. Any applications received after the deadline will be filed and considered only if position is not filled by the applications received on time and/or position is re- advertised. 2.4 All questions regarding the ad or the position will directed to the Personnel Dept. who may refer them to appropriate department head. 3.0 Screening 3.1 After the application deadline Personnel will present the applications to the department head and the City Administrator who will jointly screen the applicants as provided in Section 4 Subd. 1 of the City Personnel Policy. 3.2 If there are any tests to be administered they will be conducted by Personnel, scored and presented to the department head and City Administrator for further screening. 3.3 Applicants who are to be candidates for interviews will be presented to Personnel who will schedule the interviews. 4.0 Selection 4.1 After the department head and City Administrator have decided upon a candidate to be offered the job they will decide upon a salary to be offered within the appropriate salary range and the department head (or Personnel) will make the offer pending City Council approval. 4.2 City Council will be presented with a staff memo covering the hiring process, eg. date of advertising, number of applicants, screening and interviewing process, qualifications of the recommended applicant and recommended starting date and salary prepared by the appropriate Department Head. 4.3 City Council action. a. City Council can approve the recommendation by simple motion and the department head will notify the applicant the following day, followed by a formal letter of employment and preliminary employment papers. b. City Council can adjust the recommended starting salary should they find reason to do so. C. City Council can reject the recommendation should they find a reason to do so, and instruct the City Administrator to come back with anew recommendation. 5.0 Upon reporting to work on the first day, a new employee shall be sent to the Personnel office for orientation and completion of the necessary forms. BE IT FURTHER RESOLVED that the procedure for hiring sworn police officers shall be regulated by the Police Civil Service Commission and the City Council shall make appointments for sworn police officers selected from recommendations made by the Shakopee Police Civil Service Commission. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1985. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form the day of 1985. City Attorney i C1 MEMO TO: John K. Anderson, City Adminstrator FROM: Julius A. Coller, II RE: Ordinance re Insurance Requirements for Street Opening Permits Introduction and Background On May 21 Council adopted Ord. N-. 170 which as drafted would have increased the amount of insurance required for a street opening permit to $600,000 per person and $600,000 per accident. Council directed that the ordinance be rewritten to contain language consistent with state law. When the state law changed, it would then not be necessary to change our ordinance. Upon checking the state law, the City Attorney discovered that the state law requirement per person is in fact less than $600,000. The City Council passed the ordinance adopting the state law by reference. I feel that the Council should reconsider the adoption and instead adopt a new ordinance which contains the limits of the state law but sets the limits out in the ordinance so that it is not necessary to refer back to the statutes when dealing with the ordinance. Alternatives 1. Do nothing further 2. Reconsider the ordinance just passed. - do not adopt 3. Adopt the new proposed ordinance submitted herewith Recommendation: Alternatives 2 and 3. 7/ ORDINANCE N0, 17 O Fourth Series An Ordinance of the City of Shakopee Amending Shakopee City Code Chapter 7 Entitled Streets and Sidewalks Generally" by repealing paragraph B Subd 3 Of Sec 7, 07 and enacting a new Paragraph B Subd 3 Sec 7.07 increasing Insurance Coverage as herein setout and by Adopting by Reference Shakopee City Code Chapter 1 and Section 7. 99 which among other things contain Penalty Provisions THE CITY COUNCIL OF THE CITY OF SHAFOPEE, MINNESOTA, ORDAINS: SECTION I: Repeal Paragraph B of Subd 3 Section 7.07 is hereby -repealed. SECTION II: Shakopee City Code Section 7.07 Subd 3 is hereby amended by adding oto the following paragraph B B. Insurance. Prior to the commencement of work described in the permit application, the applicant shall take out and maintain insurance at his own cost and expensE The insurance shall remain in force .from the commencement of work continually until final completion of the work under this permit. The insurance shall be public liability and property damage, insurance and personal injury, including, accidental death, from claims for property damage whichmay arise from operation under this permit, whether such operation be by the applicant or by -anyone directly, or indirectly employed by him and including claims arising by reason of any injury or damage sustained after the applicant has completed the work or left the site thereof. The public liability insurance shall be in an amount not less than $,600,000.00 for injuries including accidental death to any one person and in the minimum amount of $600,000.00 for injuries including death for any onE accident or occurrence. The property damage insurance shall be in the minimum amount of $600,000. 00. The permit shall not be issued until the insurance has been obtained. Certificates of Insurance shall be deposited with theCity Administrator and the Insurance shall include general liability coverage for comprehensive form, premises-operations, explosion and collapse Ihazard% , underground hazard and products/completed operations hazard. Certificates shall be executed by the insurer or its agent and shall expressly stipulate that the policies are non-cancellable until after ten (10) days' notice in writing to the City and shall be filed with the City Administrator, Certificates of liability policies must show that the City is one of the parties insured by the applicant. All certificates. shall be submitted prior to issuance of the permit and shall be subject to the approval of the City Attorney. Public service corporations that are self insured are exempt from said insurance requirements providing that each year before January 30 the said corporations file with the City Administrator a letter stating that said corporation is currently self insured. SECTION III: Penalty Shakopee City Code Chapter 1 entitled "General Provisions and Definitions applicable to the Entire City Code including penalty provisions" and Section 7.99 entitled " Violations a misdemeanor or petty misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION 'IV: When in force and effect After the adoption, signing and attestation of this ordinance, it shall be Published once in the official newspaper of the City of Shakopee and shall then be in full force and effect. Adopted in .. session of the City Council i y n the Cit of Shakopee, Minnesota held this day of 1985. Mayor of the City of Shakopee ATTEST: City Clerk Prepared and approved as to form this 20th day of May, 1985, City Attorney ORDINANCE NO. Fourth Series An Ordinance of the City of Shakopee Amending Shakopee City Code Chapter 7 Entitled "Streets and Sidewalks Generally" by Repealing Paragraph B Subd 3 of Sec 7.07 and enacting a new Paragraph B Subd 3 Sec 7.07 increasing Insurance Coverage as herein setout and by Adopting by Reference Shakopee City Code Chapter 1 and Section 7.99 which among other things contain Penalty Provisions. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: SECTION I: Repeal Paragraph B of Subd 3 Section 7.07 is hereby repealed. SECTION II: Shakopee City Code Section 7.07 Subd 3 is hereby amended by adding thereto the following paragraph B B. Insurance. Prior to the commencement of work described in the permit application, the applicant shall take out and maintain insurance at his own cost and expense. The insurance shall remain in force from the commencement of work continually until final completion of the work under this permit. The insurance shall be public liability and property damage, insurance and personal injury, including accidental death, from claims for property damage, as provided by MSA 466.01 - 466.15, which may arise from operation under this permit, whether such operation be by the applicant or by anyone directly, or indirectly employed by him and including claims arising by reason of any injury or damage sustained after the applicant has completed the work or left the site thereof.. The public liability insurance shall be in an amount not less than $200,000.00 for injuries or damages including accidental death to any one person and in the amount of $600,000.00 for any number of claims out of a single occur- rence. The permit shall not be issued until the insurance has been obtained. Certificates of Insurance shall be deposited with the City Administrator and the Insurance shall include general liability coverage for comprehensive for, premises- operations, explosion and collapse hazard, underground hazard and products/completed operations hazard. Certificates shall be executed by the insurer or its agent and shall expressly stipulate that the policies are non-cancellable until after ten (10) days' notice in writing to the City and shall be filed with the City Administrator. Certificates of liability policies must show that the City is one of the parties insured by the applicant. All certificates shall be submitted prior to issuance of the permit and shall be subject to the approval of the City Attorney. Public service corporations that are self insured are exempt from said insurance require- ments providing that each year before January 30 the said corporations file with the City Administrator a letter stating that said corporation is currently self insured. SECTION III: Penalty Shakopee City Code Chapter 1 entitled "General Provisions and Definitions applicable to the Entire City Code including penalty provisions" and Section 7.99 entitled "Violations a misdemeanor or petty misdemeanor" are hereby adopted in their entirely by reference as though repeated verbatim herein. SECTION IV: When in force and effect After the adoption, signing and attestation of this ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall then be in full force and effect. Adopted in session of the City Council in the City of Shakopee, Minneosta held this day of 1985. Mayor of the City of Shakopee ATTEST: City Clerk Prepared and approved as to form this 13th day of June, 1985. ity torney MEMO TO: John K. Anderson, City Administrator FROM: Julius A. Coller, II, City Attorney RE: Extension of gambling Devices and Bingo Licenses Moratorium Introduction and Background After the adoption of the State law taking over thecontrol of gambling devices and bingo licenses, the effective date of the law was extended. The City had previoulsy enacted a moratorium on such licenses as far as the City is concerned and the moratorium is about to expire. The matter has been treated during the meeting with the codifier and the codifier. is drawing new code provisions, but until the new provisions are adopted, the moratorium should be continued. Alternatives 1. Do nothing - allow the City moratorium to expire, thus leaving a gap in the regulations 2. Extend the moriatorium until the law becomes effective and the code properly amended Recommendation: Alternative 2 VRDI,VN�E NO. 173 ourt eries An Ordinance of the City of Shakopee, Minnesota, Amending Shakopee City Code Chapter 6 Entitled "Business Licenses" by Extending a Moratorium Provision to Section 6 entitled "Gambling Device and Bingo Licenses" as Adopted in March, 1985 THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: SECTION I: Moratorium extended Moratorium heretofore enacted in Subd 9 to Shakopee City Code, Section 6.32 is hereby extended and will contain in full force and effect until the Council adopts 1985 Codifiers` recommendations of the City Code. SECTION II: Adopted by reference General Provisions and definitions applicable to the entire City Code including penalty provisions of Chapter 1 and Sec 6. 99 are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION III: When in Force After the adoption, signing and attestation of this Ordinance it shall be published once in the official newspaper of the City of Shakopee and shall be in full €orce and effect on and after the date following such publication. Passed in session of the City Council of the City of Shakopee, Minnesota held this day of 1985. Mayor of the City of -Shakopee ATTEST: City Clerk Prepared and approved as to form this 12th day of June, 1985. Julius A. Coller, II, City Attorney 13f MEMO TO: John K. Anderson, City Administrator FROM: Julius A. Coller, II, City Attorney RE: Parking Regulations Introduction and Background The present City law permits parking for the purpose of advertising and selling merchandise on a city street up to 15 minutes. With the coming of the race track, it appears that this provision would unnecessarily restrict the flow of traffic and the Council directed that the City Code 944 be amended to prevent this. To do so, all that is necessary is to repeal everything following the word "event" in the last sentence. Alternatives- 1. Leave the code unchanged 2. Amend to prevent parking for the purpose of advertising or selling merchandise at all times. Recommendations Alternative 2