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HomeMy WebLinkAbout04/16/1985 MEMO TO: Mayor and City Council FROM: John K. Anderson , City Administrator RE : Non-Agenda Informational Items DATE : April 11 , 1985 1 . Marsha Knight called Judy Cox expressing her desire to have the parking lot north of the Huber Building blacktopped . It is the only place an employee downtown can park ail day except in the lots north or Highway 101 . - The lot is a "muddy mess" and should be blacktopped . Note the blacktopping Of this lot is scheduled as part of our downtown redevelopment efforts. 2 . Judy Cox is wrestling with the problems created by the controversy over the dram shop liquor liability insurance . The problem effects nine on sale licenses , eight off sale licenses and three club licenses . Judy is meeting with Sue Sichmeller from Capesius and will probably have something for Council ' s consideration at its first meeting in May. 3 . The Downtown Committee has recommended zoning changes and adoption of design standards in the downtown. Their recom- mendations are currently under review by the ICC and Planning Commission and should come up for a formal hearing before the Planning Commission sometime in May . If the City Council would like to have a presentation to hear what is being recommended some time before the public hearing , tell John Anderson to schedule a presentation for the first meeting in May. 4 . After meeting with the staff from the Minnesota Department of Transportation it became clear that the City will not get a go ahead for the bridge project based on federal eligibility. The decision will be made when statewide project programming is done at the close of the legislative session. The state programming report generally is issued in July . This issue will come back to Council after it is discussed at the Downtown Committee May 8th. 5 . Toro is moving its die cast plant operation to Windom and will try to move its 65 employees to other Toro facilities. There is no problem with the plant meeting its IDB responsi- bilities . There is no problem with the Shakopee plant or services. They will try to re-use or sell the plant. 6 . Attached is a memo from Jim Karkanen regarding pavement failure in Timber Trails. 7 . Attached is a memo from Judy Cox regarding Valley Ice Arena , Inc. insurance. 8 . Attached is a copy of a letter we received from Orr-Schelen- Mayeron & Associates , Inc . 9 . Attached is a letter of support from Rep . Bill Frenzel for the City ' s request for ownership of the islands in O 'Dowd Park. 10 . Attached is a letter from Senator Bob Schmitz regarding the City' s concern about the probable loss of the Federal Revenue Sharing Program. 11 . Attached is a copy of a letter from Transamerica regarding a law suit initiated by Craig Thomas Seifert. If you have questions regarding this I suggest you contact Rod Krass who has received a copy of the letter. We are processing this claim in the standard fashion . 12 . Attached is a copy of a notice to LeRoy Houser indicating that he has passed the national certification examination for building inspection . This means LeRoy is qualified as a building inspector in any state in the Union. 13 . Attached is the monthly Ehlers and Associates , Inc . newsletter. 14 . Attached are -the minutes of the April 1 , 1985 meeting of the Shakopee Baseball Lighting and Stadium Committee. 15 . Attached are the minutes of the March 13 , 1985 meeting of the Industrial Commercial Commission. 16 . Attached are the minutes of the March 11 , 1985 meeting of the Shakopee Public Utilities Commission. 17 . Attached are the minutes of the April 3 , 1985 meeting of the Downtown Ad Hoc Committee . 18 . Attached are the minutes of the March 21 , 1985 meeting of the Energy & Transportation Committee. 19 . Attached is the agenda for the April 18 , 1985 meeting of the Energy & Transportation Committee . 20 . Attached is the monthly Building Activity Report for the month of March , 1985 . 21 . Attached is the Revenue and Expenditure Report as of March 31 , 1985 . 22 . Attached is a copy of the Shakopee Public Utilities Commission audit report for the year ended December 31 , 1984 . 23 . All Councilmembe,rs should remove any items they wish to save at the end of each Council meeting.- Any items now in Council Chambers that Councilmembers wish to keep should be picked up by April 16th, or special arrangements made to retain them. After April 16th, residual Council items will be disgarded . 24 . Attached is the first quarter billing summary from Rod Krass. 25 . Attached is a letter from Senator Bob Schmitz regarding time-distance requirements for volunteer firemen . 26 . Attached is an article regarding a cable negotiation process in Scottsdale , Arizona . 27 . The City had the water distribution system redrawn at the City Engineer ' s request for the water slide . It should save us about $6 , 000 . Call LeRoy if you want to see the changes. 28 . Attached are the minuteE of the April 4 , 1985 meeting of the Shakopee Coalition. JKA/jms `/pf EH ­F CITY O P SHAKOPEE `fes ` V VA' 129 lest First. Avenue, Shakopee, Minnesota 55379 211 ,tip MEMS TO: John Anderson - Admi ni st rat or- FROM: rFROM: Ji m Ka r k a n e n - Pu b i i c Works SUBJECT: Pa v e me n t f a i l u r e - Ti mb e r Tra i i s DATE: / Ap r i 1 2 , 1985 During the snowstorm on Sunday , March 31st , 1985 , our t ruck/plow unit #102 fel 1 t hrough the bituminous pavement in the Timber Trails Addition on Lake View Drive near O' Dowd' s Lake shoreline . A front end loader , and our tandem t ruck were unabl e t o pul 1 t he t ruck out of i t s t racks , so Tri -S Towi ng was cal 1 ed and t hey coul dn' t remove the truck either . We abandoned t he t ruck f or t he durat i on of t he plow opera ( i on and f i ni shed t hat addi t i on , and t he nei ghbori rig additions with a 4 ton jeep and plow. The following day , we returned with 2 front end loaders and the grader , and finally succeeded in removing the truck . The front end loaders also fell through the pavement in the area . The neighbors in t he area then informed us that the garbage truck had fallen t hrough the pavement at the intersection of Wood Duck Trail and Blue Heron Trail the previous Friday . We couldn' t see this damage unt i 1 the snow had been removed and melted in the subsequent days . There are other pavement failures starting to show up i n this addition , notably on Blue Heron Trail near the Heron Circle , near the large subcut which we dug several years ago . a' The pavement failure on Wood Duck Trail can be covered with gravel as a temporary measure so it shouldn' t bother traffic for the time being . The pavement damage on Lake View Drive is below the last house on the street and is blocked off for traffic at the moment . It wi 1 1 have to be completely subcut and f i 1 1 ed with granular material when it dries out . Submitted are several instant photos of the area . Ole ( , " i -- , .40 J a wb x e 1 MEMO TO : John K. Anderson, City Administrator FROM: Judith S .Cox, City ClercA---*, RE : Valley Ice Arena, Inc . Ins rance - Informational DATE : April 1 , 1985 The lease provides for full replacement value of the building- bubble owned by Valley Ice Arena, Inc . which is on city property. The policy container a $10,000 deductable for the bubble and $2, 500 for other perils. In checking with the president of the Corporation, I was advised that the deductable was a requirement of the insurance company in order for them to write the coverage. It was also pointed out that the Metro Dome as well as the Pontiac Silver Dome in Detroit are without insurance coverage. It is very hard to come by this kind of coverage . The insurance is not in conformance with the lease requirements, but it is the most that can be had! Valley Ice Arena, Inc . is currently paying $11 ,000 annually in premiums. jc \lll ORR•SCNELEN•MAYERON ASSOCIATES, INC. .. Consulting Engineers -P 11 81985 Land Surveyors GIT *'A April 4, 1985 Mr. John Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee, MN 55379 Dear Mr. Anderson: On behalf of Orr-Schelen-Mayeron & Associates, Inc. , I wish to extend our appre- ciation for choosing us as your city 's consulting engineer. We recognize the City of Shakopee as a vital , expanding community, and as a major contributor to the life of the metropolitan area. The engineering needs of the city are issues of prime importance. Shakopee is a "priority community" to OSM. Our firm was founded on a commitment to cost-effec- tive, client-oriented engineering services, and we will uphold that pledge. We look forward to a mutually rewarding association with the City of Shakopee. Please call me if I can answer questions or be of any other assistance to you. Sincerely, ORR-SCNELEN-MAYERON & ASSOCIA��, INC. �4� B. A. Mittelsteadt, P.E. President BAM:nlb 2021 East Hennepin Avenue Suite 238 • Minneapolis, Minnesota 55413 • 6121331-8660 MINNESOTA OFFICE: BILL FRENZEL MAVB ETH CM RISTENSEN THIRD DISTRICT.MINNESOTA ROOM 445 8120 PENN AVENUE SOUTH WASHINGTON OFFICE: BLOOMINGTON,MINNNESOTA 55431 1026 LDNGWDRTH BUILDING Congrr55 of tbt Muniteb 6tate5 612-681"4600 202-225-2877 /1 10ouge of Repregentatibr5 (7/ Magbington, D.C. 20515 March 25 , 1985 Mr. John Anderson City Manager City of Shakopee 971 Swift Street Shakopee, MN. 55379 Dear Mr. Anderson: In response to a letter from the United States Department of Interior, Bureau of Land Management, I have written a letter indicating my interest in the acquisition of the subject islands in O 'Dowd Lake Park. It is my hope that the City of Shakopee would acquire these lands for recreational and public purposes in O'Dowd Lake Park. If you have any comments or questions , please contact Maureen Shaver in my Minnesota office. My office will keep in touch with you on this matter. Yours very truly, Bill Frenzel Member of Congress BF:mhs THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS ROBERT J. SCHMITZ Senator 36th District 6730 Old Hwy. 169 Blvd. Jordan, Minnesota 55352 Office: Senate 235 State Capitol St. Paul, Minnesota 55155 Phone: 296-7157 State of Minnesota March 29, 1985 Mayor Eldon A. Reinke City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear Eldon: Thank you for your letter in which you express concern about the probable loss of the Federal Revenue Sharing Program. The Reagan Administration has made it clear that they want the program to end in 1986. This would mean an annual loss of $90 million to the cities, counties and townships of Minnesota. When we heard testimony on the League of Minnesota Cities local government aid bill in my committee recently, I asked the question whether the loss of revenue sharing dollars were calculated in the formula used to assess the cities need and capacity. The answer was that they did not. In other words even if we are able to convince enough legislators to pass the Leagues ' LGA bill as is, we will do little more than just absorb what the federal government is going to cut from cities revenue. Federal Revenue Sharing was a good program. One that stated "when you send your income tax dollars to the federal government it is only reasonable to get at least some of it back to be spent for programs benefitting the community. Thank you again for the letter you explained your concern and the justifiable reasons for Federal Revenue Sharing very well . Sincerely, ROBERT J. SCHMITZ Chairman Local & Urban Government Committee RJS/st COMMITTEES • Chairman, Local and Urban Government • Rules and Administration • Finance • Transportation • Veterans and General Legislation i ransamenca insurance croup Transamerica 5100 Gamble Drive, Suite 310 insurance Services Minneapolis, MN 55416 612-542-8385 �pri l 5, 9�5 City of ZhUkopeen Eta! ,G-I �J 't 1 s V L venue - - Shakopee, T f in-iesota 55379 lr: Insured: Cit-lir of SbWlcopee File: Pending D n 24/82 7n Gentlemen, This will serve to aclncwledge receipt of the summons recently served upon you es defendant in an action entitled Craig -11oma.s Seifert vs. R. ethleen 14orris, ticott County attorney, 'T''romes ._rownel', Chief if Police, John DuBois, Detective, City of Shakopee Police Department, City of Shakopee issued out of %nited �U U District Court, District of Minnesotz, Third Division, Docket Yo. ;-U5-505. "e h:nve forlrrirded the summons -o the lawfixm of Sim H,xtin with in; turctions to enter cn appei�xence on your behalf and to defend your interests in Pecord<nce with the insuring 1,greements of Policy ;-rIC45247". Ili the even-'-v you ha-,,re any hues tions, please -do not hesitate to contact bim. !'he Fmount cli med by the plaintiff is f 1,00C,00O for violation of rig hs and w2,000,000 punitive. Should a judgment 'be rendered eg=.ilist you in e_-cess cf the policy liMits, you Would be personally lieble for the el-cess :mo-=It. Tr es y l c r r^ r rl yo t:_ o desire you mF.� emp_ S your t o�:m counsel at ycur oim expense to F wsist i in t1ae Clefense of the ac-cion anal to protect your uninsured 1--ate es-vs. If you hive covers=.ge cv<.ilcole to you under nny other insrxpnce policy it is Fug, ested thF7,t you repos; this m^tier to the ocher c^In7Fny so Fu not to inw.1-f d:r-te tl.e coverr�e. Pler'se do not discuss the c.-se 1:ith -nyon e e:-cepa represent•r':ive c::r .-his Oorprn3>, the 1t-:irftiy� -1 i s:ed Forve, or your o�rrn pe. G..n.t.T J.;li.rec_ato ooii ful? co:.per_tion in this matter. Very —_u Ly .torv, s Tr_- a,^�, .'-'/C,.'-'/C, C1F.i.n _.n .�,�� Transamerica 'ransamernca jnsurance croup 5100 Gamble Drive, Suite 310 Insurance Services Minneapolis, MN 55416 612-542-8385 r i City of Sha?,opee .==tial 12, ' st 1st rvenue `hmkopee,-- Minnesota. 77:79 PC: Ins-=ed: City of Shakopee File: Fending D/L: 02/24/°7 Cli,: Creig T. >>"_eifer Gentlemen, -"Zis leiter is L, inror� you iliac puri�i ves are not covered 1;nder your policy. 7ery truly ycurs, I i ch el Swanson /C Claims Menoger f-.' _. . . International Conference of Building Officialsle;? 5360 SOUTH WORKMAN MILL ROAD WHITTIER, CALIFORNIA 90601 (213) 699-0541 April 1, 1985 BOARD OF DIRECTORS OFFICES OF EXECUTIVE DIRECTOR PRESIDENT Dear Candidate: JAMES E.BIHR,P.E. JOHN E.MAULDING,P.E. TECHNICAL DIRECTOR BUILDING OFFICIAL. DONALD R.WATSON,P.E. LANCASTER,CALIFORNIA Congratulations! This is to notify you that you have successfully FIRST VICE-PRESIDENT passed the recentcertification examination with a score of DAVID A.BASSETT,P.E. 7 3_ BUILDING SAFETY DIRECTOR MEDFORD,OREGON SECOND VICE-PRESIDENT In passing this examination you have demonstrated knowledge MARK R. that comes onlyfrom stud d application codes procedures. SE AN DIRECTOR.BUILDINGDING SERVICES Y anaPP on ocoes an SPRINGFIELD,ILLINOIS Hopefully, you will continue your efforts in upgrading your abilities IMMEDIATE PAST PRESIDENT through whatever means are available to prepare yourself for - JACK S.ATKINS,P.E. increased responsibilities and commensurate economic rewards. BUILDING OFFICIAL DEVELOPMENT SERVICES DIRECTOR PLACERVILLE,CALIFORNIA your certificate and wallet card are enclosed and your name and CHARLES CLAWSON classification will be added to the next annual issue of the ICBG DIRECTOR OF COMMUNITY Certification Roster. When printed, you will be provided with DEVELOPMENT ARLINGTON,TEXAS a complimentary copy. PHILLIP M.HERRINGTON DIRECTOR,DEPARTMENT OF Approximately 45 da rito thexpiration date on our BUILDING AND SAFETY YS Por e ex P on e sy RENO,NEVADA wallet card you will be notified and sent a renewal examination. - SOL J.JACOBS,P.E. Those who fail to renew within a 120 day grace period are automatically DIRECTOR OF INSPECTIONS decertified and will be required to take a new examination if they - MINNEAPOLIS,MINNESOTA MINNEAPOLIS, J. MIN N,P.E. subsequently desire to become recertified. WILLIADIRECTOR,DEPARTMENT OF Analysis: _ CONSTRUCTION AND LAND USE Computer Anal sis: Enclosed with this letter is a computer analysis SEATTLE,WASHINGTON p Y P Y DONALD T.MecRAE,RE. of your score sheet showing your relative strengths. Any response STATE BUILDING COMMISSIONER followed by an asterisk (1/A*, 9/B*, etc.) indicates a wrong answer. STATE OF INDIANA LIS,INDIAN IN ect areas of the test. Any MICHAEL J.NOLTE A part nAlnwh ch you scoreclosed is a d lower than of the 175% indicates an area of possible SUPERINTENDENT OF BUILDING weakness and could warrant review of the pertinent code. INSPECTION EUGENE.OREGON WILLIAM E.SCHLECHT Change of Address: It is extremely important that you notify MANAGER,BUILDING.PLANNING the Education Department of any change of address to avoid the AND ZONING DIVISION �'" VANCOUVER.WASHINGTON possibility of your renewal examination not being received. Please JAMES R.SINGLETON do not assume that a change of address directed to the Conference, BUILDING SAFETY ADMINISTRATOR NISTRATOR in general, will be sufficient. A change of address notice should TUCSON,ARIZONA p f b RONALD R.TREMBLAY be directed specifically to the Education Department. CHIEF BUILDING AND ZONING INSPECTOR SALINA,KANSAS CHARLES W.VOLZ,A.I.A. Again, ngratula ions, CHIEF BUILDING OFFICIAL DIVISION OF CODE ADMINISTRATION ALBUQUERQUE,NEW NEW MEXICO CCu STANLEY WHEELER 'au l Sheedy CHIEF BUILDING INSPECTOR - Assistant Director LIVERMORE,CALIFORNIA of Education EUGENE J.ZELLER,P.E. SUPERINTENDENT,BUILDING AND SAFETY C/ h'f O S LONG BEACH,CALIFORNIA P J l 285 Enclosures Regional Offices: 6738 N.W.Tower Drive • Kansas City, Missouri 64151 (816)741-2241 17544 Midvale Avenue N.,Suite 304 • Seattle,Washington 98133 • (206)542-9421 603 West 13th Street,Suite 2-F • Austin,Texas 78701 • (512)479-8278 EHLERS AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL-S00 LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612) _ I3 FILE: Financial Specialists: Ehlers and Associates, Inc. Please distribute to governing body members April 1, 1985 NEWSLETTER After an exciting run, the BBI index of 20-year tax exempt yields reversed itself and stood at 9.71%. on February 21, up from 9.21% on January 24. The major reason for the rise in interest rates generally is the large federal deficit. But for tax exempt borrowers a fundamental reason for high interest rates is the supply of over $125 billion bonds issued annually. It is so large that many bonds must be priced to attract taxpayers in the lower marginal brackets mainly through mutual funds. There is a growing discussion about state and federal financing of local "infrastructure" (sewage, waterworks, streets, etc. ) as though local governments lack the borrowing power to care for themselves. Various ideas are being floated for federal interest subsidies, bond banks and other central financing schemes. But local governments have been, are, and will be able to finance their capital needs. Additional layers of bureaucracy to manage local affairs is an answer for which there is no problem. All local governments need to assure adequate credit at reasonable interest rates is to get private purpose tax exempt financing off their — backs. That, and desisting from taxing public purpose borrowing. We cannot expect to finance, at reasonable tax exempt rates, all sorts of private purpose as well as public purpose infrastructure needs. There is a real danger that congressional and public disillusionment with private purpose tax exempt financing might destroy tax exempt financing for public purpose financings, as well. There are problems with some new exotic financings relating to lease-leaseback financings, letters of credit, variable interest rates, etc. The borrower needs to ask: "What could happen in the worst case" because worst cases have a way of happening. The borrower needs someone independent of any interest in underwriting the bonds on his or her side to help ask the right questions and assess risks. The cost of such service can be covered by a saving of a few thousandths of 1% in interest rate. I heard a cardinal the of er day -- I think we'll have Spring by and by. 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Members present: Jim Stillman, Ray Siebenaler, Joe Schleper, Tim Riffe, John Engler, Bill Schleper, and George Muenchow. Schleper reported that tickets and letterheads were printed and are ready for distribution. Certificates soon will be ready. Fund Raising Co-Chairperson Stillman reported that everything was in readiness for kicking off the campaign. So far, presentations about the program have been made with the Shakopee Rotary Club and the previous Saturday on the "Rec Room At Perkins" Show on KSMM. Solicitations following the previously announced committee plan are to start immediately. Certificates will be distributed at a later date after sales are made. Tickets that are purchased will suffice as the Season Pass given away in this effort. It was announced that John Engler is a new member of this committee and will serve as a Jaycee Liason whenever Todd Schwartz is absent. The electric scoreboard was discussed. Engler was told that the Jaycees would have the first option to purchase the same. He will discuss this with their members. Tickets were distributed to those is attendance. The next meeting will be April 22 at 8:00 PM. respectfully submitted, George F. Muenchow, Secty. l � Unapproved Page 1 MINUTES INDUSTRIAL COMMERCIAL COMMISSION SHAKOPEE, MINNESOTA MARCH 13, 1985 MEMBERS PRESENT: Paul Wermerskirchen, Chairman Jim O'Neill Jane DuBois John Manahan Tim Keane MEMBERS ABSENT: Al Furrie Anthony Berens, Shakopee Development Corporation Terry Link, Downtown Ad-Hoc Committee Liaison GUESTS PRESENT: John K. Anderson, City Administrator Jeanne Andre, Community Development Director Judi Simac, City Planner Bo Spurrier, City Engineer Chairman Wermerskirchen requested a staff report on the performance standards and zoning proposed for the Downtown area by the Downtown Ad Hoc Committee as a quorum was not present at 5: 10 p.m. Judi Simac, Planner, reported on the design standards for the Downtown which include an entirely new B-3 District, and cited examples of what design standards may be allowed and encouraged in the Downtown. Discussion followed on the establishing a downtown theme and how it could be incorporated into and Zoning Ordinance. It was reported that the Downtown Ad Hoc group has not yet specified a theme, but support new or remodeled exteriors to relate to the existing structures in town. There was lengthy discussion of the Conditional Use requirements in the proposed ordinance for the Downtown, and whether requiring a Conditional Use Permit may deter downtown development. It was a concensus of the members present to encourage flexibility versus restrictive procedures. Further discussion occurred on setting up a downtown architectural review body instead of the Conditional Use Permit process, or other vehicle which could accomplish a similar architectural review purpose. The Planner explained that in order to be able to enforce any architectural requirements it could be added as a restriction of the building permit or as a conditional use. It was emphasized that the ICC was not opposed to adopting an Ordinance for the Downtown area but was searching for the most flexible and least restrictive method. After further lengthy discussion, Tim Keane moved, seconded by John Manahan, to recommend any Plan review embody these characteristics of procedure: Unapproved Page 2 March 13, 1985 1 . That site plan review in the CBC is appropriate. 2. That any procedure for architectural review be simplified and not burdensome to the client. 3. That any procedure not be arbitrary and give the applicant guidelines for performance 4. That any procedure be enforceable. Motion carried. Tim Keane stated that the goal is not to increase the existing code process or addition increments of time to the process. The Chairman requested the Planner to convey to the City Council and the Planning Commission the ICC comments and position. The Planner thanked the ICC for their reponse to the proposed zoning ordinance change for the Downtown. The Chairman asked for a staff report on the Downtown Ad Hoc committees response to the plan for the 169 Bridge, and its impact to the local downtown plans. The Community Development Director summarized the recent Downtown Ad Hoc Committee and City Council actions for delaying the hiring of a consultant for final alignment work until more information is known regarding federal highway funds and the outcome of the CDBG grant application. A summary of consultant options was drafted by the Downtown Ad Hoc Committee on March 13, and the summary was offered to the ICC. The Summary will be forwarded to MnDOT and to the City Council in April with a request to hire a consultant. The Community Development Director notified the ICC that Terry Link has resigned from the Downtown Ad Hoc Committee. The Chairman requested the Downtown Ad Hoc Committee appoint a replacement liaison. Tim Keane expressed an interest in being appointed to the Downtown Ad Hoc Committee as a voting member, and then In turn could become the Liaison to the ICC. The Chairman requested roll call be taken and a quorum was present. MINUTES On a motion by John Manahan, seconded by Tim Keane, the Minutes of February 13, 1985, were approved. The Chairman announced that John K. Anderson, City Administrator, was appointed by the Chamber of Commerce as Liaison to the ICC. A note of thanks was sent to Gary Laurent, Chamber President, for the committee work of former Liaison, Bob Blenkush. Unapproved Page 3 C.> March 13, 1985 UPDATE OF SEWER AND DRAINAGEROGRAM The city staff presented information on the Joint Powers Agreement under the Chapter 509 Statute regarding surface water drainage, the Metropolitan Council Sewer Allocation and the Physical Development Problems (Storm Sewer) . The City Administrator concluded the Chapter 509 plans will identify the amount of surface water to come from outside the city limits, and then Shakopee can decide on the size of the system needed for the Millpond. The Community Development Director reported that the Metropolitan Council has indicated an interest in maintaining the housing moratorium identified in the Shakopee Comprehensive Plan until 1990, but that negotiations will continue with the Met Council . There was dicussion of the rationale for lifting the housing moratorium, and the fact that Shakopee is not consuming land at a high enough rate to justify lifting the moratorium, especially when other communities closer to the metro centers have vacant developable land available. After other discussion, the Chairman extended a thank you to the staff for their complete presentations. GOALS AND OBJECTIVES OF CITY COUNCIL The Community Development Director located the January 13, 1982, Minutes of the ICC and read into the record the paragraphs pertaining to ICC Goals and Objectives. There was discussion of the relationship of the ICC Goals and Objectives to those of City Council , and the need for ICC to look closely at its Goals, and pursue them actively. The Chairman cited the Star Cities Program as an example of an ICC objective which has not been met, and suggested the City Council should furnish staff to complete the program and promote it. it was a concensus to continue review of the ICC Goals and Objectives at another meeting. INDUSTRIAL COMMERCIAL DAY Tim Keane reported on the status of the planning subcommittee which has recommended the need for a high quality slide or video presentation about 8-12 minutes in length. A subcommittee meeting is scheduled for April 3, 1985. A master of ceremonies candidate is needed, and the subcommittee has yet to cover the food and beverage assistance needed. More information will be available at the April 10, 1985, ICC meeting. ADJOURNMENT On a motion by John Manahan, seconded by Tim Keane, the ICC was adjourned at 7: 10 p.m. Respectfully submitted, Glenda D. Spiotta MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION The Shakopee Public Utilities Commission convened in regular session on March 11, 1985 at 4:30 P.M. in the Utilities meeting room. Commissioner Kirchmeier offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Kirchmeier, Cook and Gorman. Also Manager Van Hout, Superintendent Leaveck, Liaison Wampach and Secretary Menden. Mr. John Suel from Suel Business Equipment and a representative from Invincible Office furniture were present to answer any questions regarding the bids submitted for the office furniture in connection with the office remodeling. Motion by Cook, seconded by Gorman that the minutes of the February 4, 1985 regular meeting be approved as kept. Motion carried. BILLS READ: City of Shakopee 20,032.00 A T and T Information System 17.83 A T and T Information System 69.69 Auto Central Supply 182.27 Bills Toggery 330.50 Border States Electric Supply Co. 273.12 Brown-Campbell Company 195.00 Carlson Ok Hardware 61.52 Chanhassen Lawn and Garden 82.05 Chicago and NW Transportation Co. 1,225.00 City of Shakopee 147.00 City of Shakopee 904.53 Clay's Printing Service 118.35 Dressen Oil Company 313.70 Feed Rite Controls Inc. 493.29 Graybar Electric Supply Co. , Inc. 1,446.58 j H & C Electric Supply 127.57 Hach Chemical Company 83.40 Hayden Murphy Equipment Co. 90.57 Ed Leaveck 57.53 Leef Bros. , Inc. 18.00 Malkerson Motors, Inc. 261.42 Merrill Lynch Pierce Fenner and Smith 200,000.00 Metro Sales, Inc. 70.00 Minnesota Municipal Utilities Assoc. 220.00 North Star Waterworks Products 3,530.00 Northern States Power Co. 1,200.35 Northern States Power Co. 238,620.46 { Northern States Power Co. 66.50 Prior Lake Aggregates Inc. 18.36 Reynolds Welding Supply Co. 10.30 Terry Roquette 10.83 Schilz Ornamental Iron 20.00 Schoell and Madson, Inc. 4,283.05 Serco 64.00 Shakopee Public Utilities Commission 436.93 1 � Shakopee Services 22.00 Sirek's Hydraulic Service Inc. 253.63 Skarshaug Testing Laboratory, Inc. 44.20 Dean Smith Trenching,Inc. 202.50 Southwest Suburban Publishing, Inc. 69.60 Starks Cleaning Services 17.30 Suel Business Equipment 142.56 Total Tool Supply Inc. 103.76 Truck Utilities and Mfg, Inc. 64.31 Valley Industrial Propane 10.88 Lou Van Hout 77.10 Viking Safety Products 161.70 Ziegler Tire Service Co. 175.75 Voss Electric Supply Co. 181.56 Wesco 289.62 Widmer Bros. , Inc. 3,441.79 Motion by Cook, seconded by Gorman that the bills be allowed and ordered paid. Motion carried. Manager Van Hout presented a letter to the Commission from City Administrator John Anderson regarding the -hanging' of- a wooden sign ;across a- street.- A' discussion followed. A report by Liaison Wampach involved an update into the Downtown Ad Hoc Committee. A discussion was held on the advertisement for bids for the office remodeling. The advertisement had not been placed in the Shakopee Public Utilities Commission official publication. Motion by Gorman,seconded by Cook to reject all bids due to legal requirements. Motion carried. The bidders will be notified as to the reason for rejecting the bids. The architectual firm handling the remodeling will pay the costs for readvertising. Manager Van Hout informed the Commission of the need to engage an Engineer to draw up the specifications for painting the water tank. The status of the repairs to Well #4 and #5 were discussed. Schoell and Madson, Inc. is preparing specifications for development of well #4. The status of the second Blue Lake feeder bay was discussed. A letter from Northern States Power Co. has been received asking for authorization to proceed with the construction of the new feeder bay. Motion by Cook, seconded by Gorman to authorize and request Northern States Power Co. to proceed with the additional feeder bay at Blue Lake substation. The preliminary audit figures are in and representatives from Jaspers Loosbrock Co. will be present at the next meeting. Manager Van Hout and Superintendent Leaveck attended the Minnesota Municipal Utilities Association Legislative roundup and reported on matters which took place at the meetings. Manager Van Hout asked the Commission if there was anything further they would like him to follow up on regarding the joint Common Council and SPUC meeting. Motion by Kirchmeier, seconded by Cook to authorize Resolution #285. A Resolution Authorizing Collection of the Trunk Water Charge and Approving of a Watermain Construction Project. Ayes: Commissioners Kirchmeier, Cook and Gorman. Nayes: none. Resolution passed. Motion carried. Motion by Gorman, seconded by Kirchmeier to authorize Resolution #286 A Resolution Approving of the Pipe Oversizing on the Watermain Project-Co. Rd 16. Ayes: Commissioners Kirchmeier, Cook and Gorman. Nayes: none. Resolution passed. Motion carried. Motion by Cook, seconded by Gorman to authorize Resolution #287 A Resolution Approving payment for Oversizing Cost on the Watermain Project Co. Rd 16. Ayes; Commissioners Kirchmeier, Gorman and Cook. Nayes: none. Resolution passed. Motion carried. Commissioner Kirchmeier inquired about the status of the roof leak repair. The Commission directed Manager Van Hout to proceed with the repair to the leaking roof using whatever method is best in his judgement. Motion by Cook, seconded by Gorman to authorize Resolution #288, A Resolution Setting Water Connection Charges: Ayes: Commissioners Kirchmeier, Gorman and Cook. Nayes: none. Resolution passed. Motion carried. Motion by Gorman, seconded by Cook to authorize Resolution #289 A Resolution Adjusting the Fees under the Trunk Water Policy Resolution. Ayes: Commissioners Kirchmeier, Gorman and Cook. Nayes: none. Resolution passed. Motion carried. There was one new plat presented to the Commission. South Parkview Addition. Superintendent Leaveck reported no fire calls for the month of February. There were no lost time accidents for the month of February, 1985. Motion by Gorman, seconded by Cook that the meeting be adjourned. Motion carried. The next regular meeting of the Shakopee Public Utilities Commission will be held on April 1, 1985 at 4:30 P.M. in the Utilities meeting room. Barbara Menden, Secretary l � PROCCEDINGS OF THE DOWNTOWN AD HOC COMMITTEE SHAKOPEE, MINNESOTA April 3, 1985 Chrm. Laurent called the meeting to order at 7 : 36 A . M . with the following voting members present : Jerry Wampach , Bill Wermerskirchen Jr. , Mike Sortum, Dan Steil , Don Martin and Terry Forbord . Absent: Steve Clay , Joe Topic , Jim Stillman , Dick Stoks and Peter Sames . Also present : Jeanne Lndre , Community Development Director and Tim Keane . Steil/Wermerskirchen moved to approve the agenda for the April 3 , 1985 meeting with the following items to be added for discussion ; Main St . Workshop , Downtown Zoning and Design Standards and a New Loan Program. Motion carried . Wermerskirchen/Forbord moved to approve the minutes of March 6 , 1985 as presented . Motion carried . Wermerskirchen/Martin moved to approve the minutes of March 13 , 1985 as presented. Motion carried . Chrm. Laurent asked for a volunteer to be a liaison to the ICC due to the resignation of Terry link who previously held this position. Steil/Wampach moved to have staff prepare a rotating schedule , in alphabetical order, of members to take turns as liaison to the ICC . With the exception of Jerry Wampach, who is already a liaison. Motion carried . Tim Keane arrived at 7 : 48 A. M . He has expressed an interest in becoming a member of the Downtown Committee and could then serve the function of the liaison for the ICC also. The Community Development Director reviewed a letter received from MnDOT after their evaluation of the proposed alternatives for rerouting traffic in the Shakopee CBD , expressing some of their concerns. Not being completely clear of MnDOT ' s intent , the Community Development Director will schedule a meeting with them to discuss and clarify these concerns . Chrm . Laurent advised the committee of a hearing being held today at 10: 00 A. M. on Transportation Funding , which Bill Crawford , MnDOT District Engineer , suggested the community may wish to send a representative to. The City Administrator will be attending and maybe a representative from the racetrack. The Community Development Director reviewed a memo on the downtown storm sewer from information she received from the City Engineer . One major point he wanted to explain is that the total costs Page two Downtown Minutes 4/3/85 of the Downtown, project is estimated at about $268 , 500 , but an additional $251 , 000 would be -necessary for storm sewer South of the Downtown streetscape area to make the system work. Making a total of $519 ,500 . The Community Development Director informed the Committee that the Council discussed a funding scheme for storm sewer development at its April 2nd meeting and reached consensus to 1 ) select Alternative #4 , which means 25% would be funded by tax increment financing , 25% by special benefit and 50% by a City match user fee ; And 2) use Option #3 , which apportions of funding 29 . 6% from undeveloped property , 17 . 6% from residential , 16 .2% from industrial and 36 . 6% from commercial and non-residential property. The undeveloped property user fees would be deferred until develop- ment occurs , with tax-increment funds used to cover up-front construction costs occuring in advance of development. The Community Development Director stated that cost estimates for the sanitary sewer had been overlooked , but a letter had been sent to Jim Karkanen requesting a video tape of any problems be prepared and then reviewed with the City Engineer for estimated project costs . The Community Development Director has had no response from SPUC on future planning for electrical or water projects , due to the fact Lou VanHout has been busy , but indicated he would try and get together with Jeanne in the near future . The Community Development Director informed the Committee that the Council authorized the City Engineer to negotiate with Orr- Schelen-Mayeron & Assoc . , Inc . for a contract to provide General Civil Engineering services to the City . However , they were not recommended as a consulting firm for the bridge improvement project , as it is not one of their areas of expertise . The Community Development Director advised the Committee that the Housing Alliance proposal is still on hold . The Council gave concept approval to working with them on tax increment and was supportive of their overall project . Council asked them to come in with their formal request for tax increment at which time there will be an appraisal of the land to establish the value . The Community Development Director suggested the following topics to be discussed at future meetings ; 1) Organization of a Downtown Development Corp . , 2 ) Proceeding with streetscape decisions , and 3) Loan programs for rehab . � 7 Page three Downtown Mintues 4/3/85 Chrm . Laurent suggested scheduling the next meeting for May 8th , unless something important comes up prior to that . Dan Steil left at 8 : 34 A.M. Chrm . Laurent asked if the Committee would like to participate in the Shakopee Showcase on April 29th. It was the consensus of the Committee that they did not wish to support a booth this year at the Showcase , because they have no plan to present. The Community Development Director informed the Committee of a Minnesota Main Street Conference set for April 18th. If anyone was interested in attending , thy were to contact Jeanne Andre. Terry Forbord expressed some interest. Bill Wermerskirchen advised the Committee of a City Hall Siting Committee meeting on April 9th and suggested the Downtown Committee send a couple representatives to support a Downtown site for the new city hall location . The Community Development Director updated the committee on the status of the zoning and design standards , stating that it went to the ICC and their main concern was that it would be a conditional use process and that this process would take too long and turn people off . They questioned if the 6 week process would be a burden and if there would be a faster way of processing . The Planning Commission had no problem with it . Jeanne suggested that the City Council should be informed of the status before a public hearing is held . Mike Sortum left at 8 : 46 A.M. The Community Development Director informed the Committee that the HRA had approved a new loan program to help with rehab loans for rental units of under 5 units. If anyone knows of any interested parties , please contact Jeanne Andre . Laurent/Forbord moved to adjourn at 8 : 50 A. M. Motion carried . Toni Warhol Recording Secretary PROCEEDINGS OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 21 , 1985 Chairman Dunwell called the meeting to order at 7:33 p.m. with members McNeil, Sorenson, Spiotta, Weeks, and Ziegler present. Barry Stock, Administrative Intern, was also present. Commissioners Allen and Schwingler were absent. Mr. Stock noted that in the January 17, 1985, minutes the reference to the Catholic Church should be corrected to read the Shakopee Area Catholic Schools. Ziegler/Spiotta moved to approve the minutes of January 17, 1985, as corrected along with the minutes of the informational meeting of February 21 , 1985, as kept. Motion carried unanimously. Chairman Dunwell opened the election of new committee officers by accepting nominations for chairperson. Spiotta/Weeks nominated Bob Ziegler. No other nominations were offered. Mr. Ziegler was elected chairperson by unanimous ballot. The gavel was thereupon passed and Chairman Ziegler accepted nominations for vice-chairperson. Commissioner Dunwell nominated Lauren Sorenson. Commissioner Sorenson nominated Glenda Spiotta. Dunwell/Sorenson moved to close nominations. Motion carried unanimously. Mr. Sorenson asked that his name be withdrawn from the nominations. Ms. Spiotta was elected vice-chairperson by unanimous ballot. Chairman Ziegler accepted nominations for secretary. Dunwell/Weeks nominated Don McNeil. No other nominations were offered. Mr. McNeil was elected secretary by unanimous ballot. RECYCLING MARKETING STRATEGY Mr. Stock recalled that approximately $1 ,500 was budgeted for marketing the recycling project in the energy grant application. In May, one component of the marketing plan, the recycling brochure, will be mailed through the utility bills to every household in Shakopee. Mr. Stock presented a rough draft of the brochure for the Commissioners to review. Commissioner Sorenson pointed out that the times listed on the brochure should be confirmed with the participating organizations. Mr. Stock agreed that he would ask each organization to review all of the brochure before it is printed. Mr. Stock also presented a rough draft of a lawn sign he developed which would be posted the day before recycling pickup to remind area residents to set out their recyclables. Next Mr. Stock explained his idea for a cable television program which would graphically explain the significance and goals of the recycling project. The program would include several interviews as well as scenes of the recyclables being processed. Mr. Stock also suggested that bumper stickers and buttons might be included in the marketing strategy. The Commissioners noted the possible need for a scavenging ordinance. Mr. Stock will check into this. Energy and Transportation Commissicn March 21 , 1985 Page 2 Dunwell/Weeks moved to accept the recycling brochure subject to any changes suggested by the participating organizations and to pursue the lawn signs, cable television program, bumper stickers, and buttons as the primary components for Shakopee's recycling project marketing strategy. Motion carried unanimously. VAN POOL RIDERSHIP SURVEY Mr. Stock presented a survey which staff prepared to survey van pool riders. He noted that the survey would show whether or not the van pool program is meeting the expectations of the riders and also identify areas in need of modification. * The Commissioners reviewed the survey with Mr. Stock and many suggestions for additions or deletions to the survey were made. Commissioner Spiotta suggested that a cover letter signed by Chairman Ziegler should be sent out with the survey. Sorenson/McNeil moved to approve and pursue the implementation of the van pool ridership survey with the corrections discussed. Motion carried unanimously. VAN POOL FARE POLICY AND BUDGET RESTRICTIONS Mr. Stock recalled that at our last meeting concern was expressed over van passengers being dissatisfied with current fare policy which requires passengers to pay when they do not ride. Mr. Stock prepared a financial analysis comparing daily ridership to the cost per passenger trip and the subsidy per passenger trip. The analysis revealed that the average total subsidy per passenger trip in the van pool program is 92 cents, which is close to the maximum average total subsidy per passenger trip of $1 . 12. Therefore, he recommended that the Commissioners evaluate the van pool survey results to ascertain whether or not riders are dissatisfied with the current policy before any action is taken. Weeks/Sorenson moved to monitor the total subsidy per passenger trip until July 1 , 1985, and evaluate the van pool survey results before any action is taken in regard to the van pool fare policy. Motion carried unanimously. DIAL-A-RIDE PUNCH CARDS Mr. Stock explained that passengers who currently ride the dial-a-ride are required to carry the exact change for their fare which has led to numerous requests for a punch card for those riders using the dial-a-ride on a regular basis. Staff also recommended that there be a separate punch card for each ridership category and that the lowest fare for each ridership category be charged regardless of the amount of time given for a reservation to provide some incentive for individuals to purchase the card. Spiotta/Dunwell moved to approve the Dial-A-Ride punch card proposal which establishes a punch card for each ridership category. The cost for each card will be based on the number of riders per card and the lowest fare for that ridership category. Motion carried unanimously. Energy and Transportation Commission March 21, 1985 1 Page 3 TRANSIT BROCHURE Mr. Stock stated that all of the transit brochures describing the van pool and dial-a-ride programs have been distributed. He noted that DECA developed a new brochure as part of their marketing project for the di-al-a-ride program. Because the layout is more professional than the original brochure, staff recommended that the new transit brochure be printed for distribution. Sorenson/McNeil moved to proceed with the printing of the new transit brochure. Motion carried unanimously. Mr. Stock had several informational items for the Commissioners. First, he presented the Preliminary Project Area Survey Results for the Shakopee Community Recycling and Abatement Program. He noted that at the time the results were compiled, 55 percent of the total surveyed had responded. He has since received a few more responses, but will wait for a while before incorporating them into the results tallied. The Commissioners were pleased at the good response to the survey and suggested that some of the results be i publicized. Mr. Stock will have the paper publish an article on the results. Second, Mr. Stock distributed the Community Energy Council Grant Monthly Report for February, 1985. He pointed out that one common drop-off point for recyclables has been established as requested by the Commissioners. Finally, Mr. Stock presented the Dial-A-Ride Monthly Report and the Van Pool Monthly Report for February, 1985. He noted that the Dial-A-Ride ridership has dropped dramatically with the nice weather, but staff expects ridership will pick up again with summer riders to the swimming pool or Valley Fair. Commissioner Dunwell asked if services should be extended to Saturday. Mr. Stock responded that the Commissioners may need to consider expanding evening hours first to accommodate riders to Valley Fair and the race track. Mr. Stock also explained the circumstances of the two accidents with the Dial-A- Ride vehicles. Dunwell/Sorenson moved to adjourn the meeting at 9:09 p.m. Motion carried unanimously. The next meeting will be held April 18, 1985, at 7:30 p.m. Barry Stock Judy Hughes Administrative Intern Recording Secretary Transit/Recycling Coordinator TENTATIVE AGENDA Energy and Transportation Committee Shakopee, Minnesota April 18 , 1985 Chrm. Ziegler presiding: I. Roll Call at 7 : 30 P.M. 2 . Approval of Minutes - March 21 , 1985 3 . Action: Dial-A-Ride Contract - Amendment Number One 4 . Informational Items A. Van Pool Survey Results B. Recycling Monthly Report - March C. Dial-A-Ride Monthly Report - March D. Van Pool Monthly Report - March 5 . Other Business A. B. 6 . Adjournment Barry A. Stock Admin. Intern CITY OF SHAKOPEE a� CITY OF SHAKOPEE BUILDING ACTIVITY REPORT PERMITS ISSUED MARCH, 1985 Yr. to Date Total Previous Year 6575 - 6599 Number Number Valuation Number Valuation Mo. Ytd. Single Fam-Sewered 4 7 505 ,500 4 9 558 ,300 Single Fam-Septic 1 1 102 ,000 1 2 143 ,000 Multiple Dwellings (2) ( 2 204,000 2 2 121 ,000 (No.Units ) (YTD Units ) (4) (4) Dwelling Additions 2 2 5 , 350 6 8 115 ,473 Other - 2 200 - - _ Comm. New Bldgs . 1 4 1 ,939 , 781 1 1 15 ,000 Comm. Bldg. Addns . 2 5 2 ,891 , 710 - - Industrial-Sewered - _ Ind.-Sewered Addns . - Industrial-Septic - _ Ind.-Septic Addns . - _ Accessory/Garages 1 1 3 ,500 2 3 193300 Signs & Fences 1 3 23345 2 4 3 ,200 Fireplaces/Wood Stove - 2 63500 - 3 12 , 700 Grading Foundation - 1 11 ,000 2 2 34,000 Remodeling(Res . ) 2 4 21 ,050 3 12 75 ,800 Remodeling(Inst. ) - _ - - _ _ Remodeling(�0 )or 5 7 1 ,352 ,401 9 16 287 ,599 TOTAL TAXABLE 23 43 73045 , 337 34 64 1 , 385 ,372 TOTAL INSTITUTIONAL - _ _ GRAND TOTAL 23 43 7 ,045 , 337 34 64 1 ,385 , 3.72 Mo. Ytd. Mo. Ytd. Variances 1 2 1 2 Conditional Use 4 7 1 1 Re-Zoning 1 1 - 1 Moving 1 2 _ _ Electric Permits 18 51 -19 57 Plbg. & Hts . Permits 24 51 19 46 Razing Permits Residential - - _ Commercial Total dwelling units in City after completion of all construction permitted to date. .. . . . . . . . . . . . . . . . . 3 , 750 Cora Hullander Bldg. Dept. Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN MARCH, 1985 6575 Cancelled 6576 Cancelled 6577 Thomas Johnsen 1064 Shawmut Alt . $ 800 6578 Kraus-Anderson Racetrack 134,365 6579 Certainteed 3303 E. 4th Alt. 1 ,023 6580 Kraus-Anderson Racetrack Alt . 1 ,274,728 6581 Schimek Homes 814 Horizon Dr. House 102 ,000 6582 Deutsch Const. 1030 Eas iew Cir4 p Du lex 46 ,500 1-unit 6583 Deutsch Const . 1032 Eastview Cir. Duplex 46 ,500 &z 1-unit 6584 Laurent Bldrs . 1870 W. 13thA e. House 75 ,000 6585 Laurent Bldrs . 1249 PolkCSt. Hou�s 78,500 6586 Menke Const . 1190 Menke Cir. Housed 76 ,500 Ae" ' 6587 Kurimchak Bldrs . American Legion Alt. 4,000 6588 Wes Hukriede 1101 usti St . Duplex 55 ,500 �j el 1-unit 6589 Wes Hukriede 11P3 Austin S�t� Duplex 55 ,500 ,?z_l� 1-unit 6590 UBC Cont. 584 Marschall Rd. Alt. 70,000 6591 G.F. Juergens 721 Madison Addn. 2 ,600 6592 Randy Groff 911 E. 1st Alt. 2 ,000 6593 Herbert Sames � 13 Mepke House 80,000 6594 Wilton Peterson 744 E. 2nd Garage 3,500 6595 Valley Fair Addn. 500,000 6596 Kent Busch 806 Apgar Addn. 2 ,750 6597 Capistrant Bldrs . 1055 Spencer Alt. 5 ,000 6598 Pizza Hut 257 Marschall Addn. 15 ,000 6599 Patrick Devine 714 Garden Lane Sign 200 $2 ,631 ,96-6— W L. w W W N w N W Nl_Y w • W Vi '*i + \A.A VI Ln V N f V1 S v V V! R W W W V•W W W ... IN ♦ -' •�••• r �• ♦ (-. c I' C .[ N N N N N r r C. 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JAMES STREF.FLAND,Jr.C.P.A. _ Members of the Public Utilities Commission Shakopee Public Utilities Commission Shakopee, Minnesota 55379 We have examined the balance sheet of the Shakopee Public Utilities _ Commission as of December 31, 1984, and the related statements of income and retained earnings and changes in financial position for the year then ended. Our examination was made in accordance with generally accepted auditing standards, and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances . In our opinion, such financial statements present fairly the financial position of the Shakopee Public Utilities Commission at December 31, 1984, and the results of its operations and changes in financial position for the year then ended in conformity with generally accepted accounting principles applied on a basis consistent with that _ of the preceding year. The accompanying supplemental statements and schedules are not necessary for a fair presentation of the financial statements, but are presented as additional analytical data. The supplemental statements and schedules have been subjected to the tests and other auditing procedures applied in the examination of the financial statements and are, in our opinion, fairly stated in all material respects in relation to the financial statements taken as a whole. Our examination did not comprehend the statistical information presented in this report. JEROME JASPERS & COMPANY Shakopee, Minnesota February 18, 1985 -2- SHAKOPEE PUBLIC UTILITIES COMMISSION — Shakopee, Minnesota Balance Sheet December 31, 1984 and 1983 .ASSETS 1984 1983 — Current assets Cash $ 92,846 $ 78,640 Investments 1, 312,710 1, 059, 237 — Accrued interest 21,341 39,311 Accounts receivable 539,888 508,328 Due from City of Shakopee 34,673 18,661 — Inventories of materials and supplies 251,356 256,136 Prepaid expenses 19,033 10, 124 Total current assets 2, 271,847 1, 970,437 Restricted assets Construction fund investments 433, 993 359,493 Customers ' deposits 22, 595 20, 960 456, 588 380,453 Property, plant and equipment 7, 789,789 7, 585,624 Accumulated depreciation 2,697,031 2, 555, 505 5,092, 758 5,030,119 $7, 821,193 $7,381,009 The accompanying notes are an integral part of these financial statements . LIABILITIES, RESERVES, CONTRIBUTIONS AND RETAINED EARNINGS Current liabilities (payable from current assets )1984 1983 Current maturities of long-term debt $ 7,602 $ 7,602 Accounts payable 336, 951 300,077 Due to City of Shakopee 184,490 164, 959 Total current liabilities 529,043 472,638 Other liabilities (payable from restricted assets) Customers ' deposits 22, 595 20, 960 Long-term debt 22, 955 30, 557 Contributions Contributions from muncipalities 3,195,015 3,087,886 Contributions from developers 886,323 886,323 4,081, 338 3, 974, 209 Retained earnings Reserved for future construction and emergencies 433, 993 359,493 Unreserved 2, 731, 269 2, 523,152 3,165, 262 2,882,645 $7,821,193 $7, 381,009 -3- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota Statement of Income and Retained Earnings Years Ended December 31, 1984 and 1983 1984 1983 Operating revenue Residential electric sales $1, 577 , 901 $1 , 578, 265 Power adjustment sales 232, 553 107,339 Commercial electric sales 1, 899,982 1, 743,706 Consumer water sales 234,026 234, 906 Installation fees 8,199 6,449 Water connection fees 47,380 35,418 Free service to City of Shakopee 26,874 26,093 Customer penalties 25, 569 27, 514 4,052,484 3 , 759,690 Operating expenses _ Energy purchases 2, 778, 234 2, 533 ,407 669, 6610819 199 2 Other operating expenses 28 Depreciation expense , 228 199,835 3 ,646, 556 3,395,061 Operating income 405,928 364,629 Other income (expense) Rental and miscellaneous income 15,671 9,808 Trunk charges 21, 974 --- Interest income 176,413 139,328 Interest expense ( 3, 042) ( 3 ,440) Maintenance of street lighting ( 6,460) ( ,027) 26 Free service to City of Shakopee ( 26,874) ( 26,093) Payments to City of Shakopee ( 275, 300) ( 266,058) Net income 308, 310 208,147 Retained earnings At beginning of year 2,882,645 2,674,498 Decrease in reserve for future construction( 25,693) At end of year $31165, 262 $2,882,645 The accompanying notes are an integral part of these financial statements . -4- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota Statement of Changes in Financial Position Years Ended December 31, 1984 and 1983 1984 1983 Working capital provided from Net income $ 308,310 $ 208,147 Depreciation 199, 228 1990835 Working capital provided form operations 507, 538 407, 982 Increase in other liabilities payable from restricted assets 1,635 1, 205 509,173 409,187 Working capital applied to Increase in restricted assets 76,135 59, 252 Reduction of long-term debt 7,602 7,601 Additions to property, plant and equipment, less increase in contributions from municipalities and developers of $107,129 in 1984 154,738 258,754 Decrease in construction reserve 25,693 --- 264, 168 325,607 Increase in working capital 245,005 83, 580 Working capital At beginning of year 1,497, 799 1,414, 219 At end of year $1, 742,804 $1,497,799 Increase (decrease) in elements of working capital Cash $ 14, 206 $ 1,833 Investments and accrued interest 235, 503 61,382 Accounts receivable 31, 560 13,401 Due from City of Shakopee 16,012 ( 1, 264) Inventories of materials and supplies ( 4, 780) 18, 512 Prepaid expenses 8, 909 ( 3,812) Accounts payable ( 36,874) ( 44, 236) Due to City of Shakopee ( 19, 531) 37,764 $_ 245,005 $ 83, 580 The accompanying notes are an integral part of these financial statements. -5- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota Notes to Financial Statements Summary of Significant Accounting Policies Accounts receivable includes only those accounts considered collectible . Inventories consisting of material and supplies at December 3119 1984 and 1983 are valued at average cost. Property, plant and equipment are stated at cost for acquisitions subsequent to 1951, and at values assigned to contributions from municipalities and developers . Depreciation is computed using the straight-line method based upon the estimated useful life of the asset. The Utilities Commission has designated amounts of its net profits for future improvements and emergencies along with designating its water connection fees for future construction. Property, Plant and Equipment Property, plant and equipment consisted of the following at December 31, 1984 . Contributions from municipalities Upon formation of Commission in 1951 $ 597,113 Upon annexation of Eagle Creek Township i 248,000 n 1972 Improvements to Water Distribution System by City of Shakopee 2,349,902 3,195,015 Contributions from developers 886,323 Total contributions 4,0810,338 Acquisition, at cost 3,708,451 Property, plant and equipment $7 .789.789 Depreciation is computed on the straight-line method as follows : 1984 1983 Rates Distribution plant $ 174,044 $173,015 2 - 20% Equipment 25,184 26,820 5 - 25% $_199j228 $199,835 -6- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota Notes to Financial Statements Long-term debt Long-term debt consisted of the following at December 31, 1984: Current Total Special assessments to City of Shakopee, annual payments of $1, 212 plus interest $ 1, 212 $ 6,061 of 7 .75% Special assessments to City of Shakopee, annual payments of $2,165 plus interest 2,165 6,495 of 7% Special assessments to City of Shakopee, annual payments of $1,776 plus interest 1,776 10,653 of 8.75% Special assessments to City of Shakopee, _ annual payments of $2,449 plus interest 2,449 7,348 of 8% $ 7,602 30, 557 Less current maturities 71602 Long-term debt $22, 955 -7- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota Notes to Financial Statements Free Service to City of Shakopee Electrical services to the City were determined at the rates of $ .04412 KWH which represents the cost of energy plus fixed and variable expenses . Since all city water usages are not metered, no provision is made for this amount. Cash and Temporary Investments Cash balances from the departments are pooled and invested to the extent available in short-term securities and other authorized invest- ments. Earnings from investments are allocated to the respective departments on the basis of applicable cash balance participation. Retirement Plans The Utilities participates in the Public Employees Retirement Association (PERA) , a state-wide contributory retirement plan which covers substantially all utility employees . The contribution determined by PERA and paid by the Utilities for the year ended December 31, 1984, was approximately $44,400. Vacation pay, Compensatory time, Severance pay and Sick pay The Utilities compensates employees upon termination for unused vacation pay. The accumulated liability for unpaid vacation benefits at December 31, 1984 was $20,414 and is reflected in the financial statements . The Utilities makes use of compensatory time off in lieu of paying overtime. The accumulated liability at December 311 1984 was $1,651 and is reflected in the financial statements . Utility employees are compensated after ten years of service for one-third of unused sick leave benefits upon termination. The maximum accumu- lation is one hundred and fifty days . In the event of retirement (age 55 and beyond) the Utility employees are compensated for a minimum thirty working days, if the employee has less than ninety sick leave days accumulated and provided the employee has met the ten year ' s service requirement. The accumulated liability for severance at December 31, 1984 was $16, 200 and is reflected in the financial statements . Sick leave is expensed when paid. The accumulated liability for unpaid sick leave benefits at December 31, 1984 was $85, 500 and is not reflected in the financial statements . -8- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota Notes to Financial Statements Retained earnings The Utilities designates a portion of its revenue (trunk charges and water connection fees) each year for future construction. As of December 31, 1984 net income, retained earnings reserved and unreserved are as follows : Retained earnings Electric Water Total January 1, 1984 Reserved $ 100,000 $ 259,493 $ 359,493 Unreserved 2,335,884 188,126 2, 524,010 Total 2,435,884 447,619 2,883, 503 Net Income 1984 (loss) Reserved --- 100,193 100,193 Unreserved 255,859 ( 47,742) 208,117 Total 255,859 52,451 308,310 Decrease in reserve construction 25,693 25,693 Retained earnings December 31, 1984 _ Reserved 100,000 333,993 433, 993 Unreserved 2, 591, 743 140,384 2, 732,127 Total $2,691,743 $ 474,377 $3,1661120 Reserve designation December 31, 1984 Electric Water Total Emergencies $ 100,000 $ --- $ 100,000 Trunk charges 10, 270 10, 270 Connection charges 323,723 323,723 Total $ 100,000 $ 333, 993 $ 433, 993 -9- SUPPLEMENTARY INFORMATION SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota _ Departmental Balance Sheet December 31, 1984 ASSETS Total Current assets _ Cash $ 92,846 Investments 1, 312, 710 Accrued interest 21 , 341 Accounts receivable 539, 888 Due from City of Shakopee 34,673 Inventory of material and supplies 251, 356 - Prepaid expenses 19,033 Total current assets 2, 271,847 - Restricted assets Construction fund investments 433, 993 - Customer ' s deposits 22, 595 456, 588 - Property, plant and equipment 7,789, 789 Accumulated depreciation 21697,031 - 5,092, 758 $7, 821, 193 LIABILITIES, RESERVES, CONTRIBUTIONS AND RETAINED EARNINGS - Current liabilities (payable from current assets) Current maturities of long.-term debt $ 7,602 - Accounts payable 336, 951 Due to City of Shakopee 184,490 Total current liabilities 529,043 Other liabilities (payable from restricted assets) - Customers ' deposits 22, 595 Long-term debt 22, 955 - Contributions from municipalities and developers 4,081, 338 Retained earnings Reserved for future construction and emergencies 433 , 993 Unreserved 2, 731, 269 - 3, 165, 262 $7,821,193 Electrical Water Sewer Building $ 88, 744 $ 891 $ 4,069 $ ( 858) 1,025,050 287,660 12,805 8, 536 372, 281 52, 282 115, 325 22, 266 12,407 237,144 14, 212 14,466 4, 567 1, 772,756 380, 555 119,394 ( 858) 100,000 333,993 22, 595 122, 595 333, 993 3,090,172 4,699,617 1, 557,862 1,139,169 1, 532,310 3, 560,448 $3,427,661 $4,274, 996 $ 119,394 $ ( 858) $ $ 7,602 $ $ 329,752 7,199 57, 572 7, 524 - 119,394 387,324 22,325 119,394 22, 595 22,955 325,999 3 ,755,339 100,000 333, 993 2, 591, 743 140, 384 858) 2,691,743 474,377 ( 858) $3.427.661 $4, 274, 996 $ 119,394 $ ( 858) -10- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee:, Minnesota — Departmental Statement of Operations and Retained Earnings Year Ended December 31, 1984 Total Operating revenue Residential electric sales $1, 577, 901 — Power adjustment sales 232, 553 Commercial electric sales 1,899, 982 Consumer water sales 234,026 Installation fees 8,199 Water connection fees 47, 380 Free service to City of Shakopee 26,874 Customer penalties 25, 569 Total operating revenue 4,052,484 Operating expenses Energy purchased 2, 778, 234 — Other operating expenses 669,094 Depreciation expense 199, 228 3 ,646, 556 Operating income 405, 928 Other income (expense) Rental and miscellaneous income 15,671 Interest income 176,413 — Interest expense ( 3,042) Maintenance of street lighting ( 6,460) Free service to City of Shakopee ( 26,874) — Payment to City of Shakopee ( 275,300) Trunk charges 21, 974 — Net income 308,310 Retained earnings At beginning of year 2,882,645 Decrease in reserve for future construction ( 25,693) At end of year $3,165, 262 Electrical Water Building $1, 577, 901 $ $ _ 232, 553 1,899, 982 234,026 8,199 47, 380 26,874 _ 25, 569 3,762, 879 289,605 2, 778, 234 478,352 190, 742 110, 984 88, 244 - 3,367, 570 278, 986 395,309 10,619 15, 223 448 106, 323 70, 090 ( 3, 042) ( 6,460) ( 26, 874) ( 227,662) ( 47,638) --- 21, 974 - 255,859 52,451 2,435,884 447,619 ( 858) 25,693) --- $2,691,743 $ 474, 377 $ ( 858) -11- SHAKOPEE PUBLIC UTILITIES COMMISSION _ Shakopee, Minnesota Departmental Statement of Changes in Financial Position Year Ended DE!cember 31 , 1984 _ Total Working capital provided from _ Net income $ 308,310 Depreciation 199, 228 Working capital provided from operations 507, 538 Increase in other liabilities payable from _ restricted assets 1,635 509,173 Working capital applied to Increase in restricted assets 76,135 Reduction of long-term debt 7,602 Additions to property, plant and equipment less contributions of $107,129 154,738 _ Decrease in construction reserve 25,693 264,168 Increase (decrease) in working capital 245,005 Working capital At beginning of year 1,497, 799 At end of year $1, 742,804 _ Increase (decrease) in elements of working capital - $ 14, 206 Cash Investments and accrued interest 235, 503 Accounts receivable 31, 560 Due from city of Shakopee 16,012 Inventory of material and supplies ( 4, 780) Prepaid expenses 8, 909 _ Accounts payable ( 36,874) Due to City of Shakopee ( 19, 531) $ 245,005 SHAKOPEE PUBLIC UTILITIES COMMISSION - Shakopee, Minnesota Property, Plant and Equipment _ Year Ended December 31, 1984 Property, Plant and Equipment -- Balance Balance Electrical Department _1/01/84 Additions Retirements 121/31/84 _ Electrical plant in service Land and land rights $ 4, 500 $ --- $ --- $ 4, 500 Structures & improvements 460, 701 --- --- 460, 701 - Station & equipment 155, 188 --- 3,816 151,372 Overhead lines-towers & fixtures 415,024 1, 560 11,674 404, 910 - Overhead lines-conductors and devices 345, 801 12,427 7,884 350,344 City underground lines 159, 700 --- 1, 585 158,115 - Underground lines-conduc- tors and devices 119,626 6,829 --- 126,455 Line transformers 751, 381 1,034 6, 917 745,498 Services 167, 740 649 4,452 163, 937 Meters 169,136 8,456 X59 172, 733 2, 748, 797 30, 955 41,187 2, 738, 565 - Equipment Office furniture & equipment 51, 138 --- 3,878 47, 260 - Transportation equip. 127,114 8,001 3,888 131, 227 Power operated tools 77, 825 --- --- 77, 825 Other equipment 58, 272 777 2,830 56, 219 - Work in process 191000 20,076 --- 39,076 333, 349 28,854 10, 596 351,607 Total Electrical - Department 3,082,146 59,809 51,783 3 ,090,172 Water Department - Water plant in service Structures & improve- ments 1,310, 736 --- --- 1, 310, 736 Station equipment 14,802 3, 285 3 , 255 14,832 Wells 388,873 --- --- 388,873 _ Distribution system 2, 555, 973 107, 129 --- 2,663,102 Meters 185, 596 11, 558 2,663 194,491 41,455, 980 121, 972 5, 918 4, 572,034 Equipment -' Office equipment 11, 930 --- --- 11, 930 Transportation equip. 23,898 --- --- 23,898 Other equipment 11,670 --- --- 11,670 Work in process --- 80, 085 --- 801085 47,498 80, 085 --- 127, 583 _ Total Water Depart. 4, 503,478 202,057 5, 918 4,699,617 Total Property, _ plant & Equipment $7, 585,624 $2611866 $_ 57j701 $7, 789, 789 Electrical Water Sewer Building $ 255,859 $ 52,451 $ $ 110, 984 88, 244 "- 366,843 140,695 1,635 368,478 140,695 _ 1,635 74, 500 --- 7,602 _ 59,810 94, 928 --- 25,693 61,445 202, 723 307,033 ( 62,028) 1,078,399 420, 258 ( 858) $1,385,432 $ 358, 230 $ ( 85 8) $ 65,190 $ ( 44, 717) $ ( 6, 267) 276,068 ( 40, 565) --- 21,190 1, 213 9,157 8, 232 7,780 ( 7, 522) 2,742 -- 7,782 10127 ( 49,288) 12,414 ( 14,619) ( 2,022) ( 2,890) $ 307,033 $ ( 62,028) $ -0- -•12- r A Z � - c A z ^ w 0 m c c 0 Z Ti A 11 N H n 1 F'1 i-• O r 7 O O H n r J Cl) C M :D N x r A �n v N r?i •Ci P O A 2 • -.4-4 P G 7 � 2+ r z �+ a c -4 z p - H b f� a a A � 1 W n J T. P � G V1 'tl V M . y (� N O 7 < fTl r v V � y P A a c n r x* w n � N a � V n• ;] H CY, �1 D V1 N A -4 N � v i SHAKOPEE PUBLIC UTILITIES COMMISSION SHAKOPEE, MINNESOTA REPORT ON EXAMINATION WITH SUPPLEMENTARY INFORMATION YEAR ENDED DECEMBER 31, 1984 JEROME JASPERS & CO. CERTIFIED PUBLIC ACCOUNTANTS 206 SCOTT STREET SHAKOPEE, MINNESOTA 55379 Accumulated Depreciation Balance Balance 1/01/84 Additions Retirements 12/31/84 Rates $ 270,810 $ 17, 957 $ --- $ 288, 767 4% 72,140 3,711 3,816 72,035 31-2 - 10% 241,890 9,464 11,674 239,680 3 - 5% 182,330 15, 339 7,884 189,785 5% 57, 593 5,829 1, 585 61,837 4% _ 27, 252 4,921 --- 32,173 4% 255,410 23,656 6, 917 272,149 312/0 98,659 5,060 4,452 99, 267 4% 86,640 4, 259 4,859 86,040 4% 1, 292,724 90,196 41,187 1,341,733 38,911 3,786 3,878 38,819 10% 97,438 5,799 3,888 99,349 10- 25% _ 32,635 7,783 --- 40,418 5 - 10% 36, 954 3,420 2,831 37, 543 5 - 10% 205, 938 20,788 10, 597 216,129 1,498,662 110,984 51, 784 1, 557,862 206,816 18,860 --- 225,676 2 . 5 - 20% 8,150 1,045 3,255 5, 940 10% 150,393 11, 207 --- 161,600 4 - 10% 599,794 46, 706 --- 646, 500 2 - 4% 61, 963 6,030 2,663 65,330 3% 1,027,116 83,848 5, 918 1,105,046 8,016 1;192 --- 9, 208 10 - 20% 12,890 2,035 --- 14, 925 10 - 25% 8,821 1,169 --- 9, 990 5 - 10% 29,727 4, 396 --- 34,123 1,056,843 88, 244 5, 918 1, 139,169 $2, 555, 505 $ 199, 228 $ 57, 702 $2,697,031 -13- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota Schedule of Operating Expenses Year Ended December 31, 1984 Total Electrical Water Energy purchased $2, 778, 234 $2, 778, 234 $ Other operating expenses Distribution Salaries, wages and unallocated benefits 101,415 72, 339 29, 076 Maintenance, supervision and engineering 110,469 99,845 10,624 Maintenance of structures and equipment 47,183 21, 735 25,448 Maintenance of distribution system 132, 574 102,649 29,925 Fuel, lights, purification and maintenance of building 27,002 19,100 7, 902 Power for pumping 33,614 --- 33 ,614 452, 257 315,668 136, 589 Selling and administrative expenses Meter reading 13,621 11,388 2, 233 Customer billings 60,851 44,064 16, 787 Bad debts 7,815 7, 236 579 Office salaries 5,372 5,372 Office supplies 11,871 8,387 3,484 Insurance 49,729 35,741 13, 988 Payroll taxes 44,417 28, 959 15,458 Commission expenses 5,618 5,615 3 Other administrative expenses 17, 543 15, 922 1,621 216,837 162,684 54,153 669,094 478,352 190,742 Depreciation expense 199, 228 110, 984 88, 244 $3 ,646, 556 $3,367, 570 $ 278, 986 -14- SHAKOPEE PUBLIC UTILITIES COMMISSION Shakopee, Minnesota - Statistical Information December 31, 1984 and 1983 Electrical Department 1984 1983 Total KWH purchased 76,734,400 73 , 811, 200 Total cost of KWH purchased $ 2,778, 234 $ 2, 533,407 Average cost per KWH purchased .0362 .0343 Total KWH delivered and accounted for as of last billing date 73,694, 982 70,473,628 Number of metered customers 4,266 4,113 Water Department Total gallons pumped Metropolitan metered 504, 912, 203 511,807,956 City facilities metered 3, 739,120 2, 542,740 _ Gallons not metered 48,631, 277 36,003,704 557, 282,600 550, 354,400 Number of metered customers 2,822 2,703 This financial statement is subject to the Accountants ' opinion on supplementary information -15- KRASS. MEYER AND WALSTEN CHARTERED ". Marschall Road Business Center, 327 South Marschall Road Shakooee, Mn 55375 **445-5080** City of Shakopee BILLING DATE 01-30-85 129 East ist Avenue S U M M A R Y Shakopee, Mn 55379 Account Number Client Name Balance RE Line SHA11373002-1 City of Shakopee $0. 00 General SHA11373157-1 City of Shakooee-Dev $28. 00 ':�-1 S' 1 '% . Racetrack. Tax Increment District SHAII373168-1 City of Shakooee $0. 00 Shakopee 84 Partnership Bands SHA11373172-1 City of Shakopee $0. 00 Housing Alliance Project SHA1373157A-1 Citv of Shakopee $70. 00 Q1 S%�;_ Racet rack Tax Increment-Condernnat i o SHA51373011-1 City of Shakopee $656. 50 1 � ! Prosecutions $112. 00 SHA51373144-1 City of Shakopee � 5 b"`� ~���'-5�%4-Achard SHA5137 3 1.�,�-1 City of Shakopee `�8. `5 Hardrives Suit I �I TOTAL $964. 75 i ***If you are considering the purchase of real estate. have your attorney review the property abstract to assure that the seller- has 000d title to the orooert'•1*** - - KRASS MEYER AND WALSTEN CHARTERED , Marschall Road Business Center- 327 enter327 South Marschall Road Shqkopee, Mn 55379 **445-5080** City of Shakopee BILLING DATE 02-26-85 129 East 1st P/enue Shakopee, Mn 55379 S U M M A R Y Account Number Client Name Balance RE Line 45 SHA11373002-1 City of Shakopee $209. 45 General 00 SHA11373114-1 City of Shakooee $112. 00 Ice Arena 00 SHA11373157-1 City of Shakopee-Dev $424. 00 Ranetrack Tax Increment District $266 00 SHA11373169-1 City of Shakooee , Rahr Malting Tax Appeal ' 00 SHA11373173-1 City of Shakopee $84. 00 Dubois Claim �0 SHA11373174-1 City of Shakopee $61S. 00 Rezoning re: Bed and Breakfast 0� SHA1373157A-1 City of Shakooee $0. 00 Racetrack Tax Increment-Condemnatio SHA51373011-1 City of Shakopee $1, 2S1. 00 Prosecutions 0043' SHA51373118-1 City of Shakopee $3 Wangerin (Bill to K Mart TID) 00 SHA51373144-1 City of Shakopee $0. 00 Chard 00 SHA51373153-1 City of Shakooee $28. 00 Hardrives Suit TO ~ 363. 45 ***If you are considering the purchase of real estate" Ave your attorney review the property anstract to assure that the seller has good title to the oroperty*** � KRASS. MEYER AND WAL5TEN CHARTERED' — Marschall Road Business Center 327 South Marschall Roao WP *5 7q%� Shakooee. Mn 55379 **445-5080** City of Shakooee 129 East 1st Avenue BILLING DATE 03-26-25 Shakooee. Mn 55379 SUMMARY Account Number Client Name Balance RE Line SHA11373002-1 City of 8nakooee $64. 50 General ^ SHA11373114-1 City of Snakooee $0. 00 Ice Arena SHA11373157-1 City of Shakooee-Dev $725. 00 Racetrack Tax Increment District SHA11373169-1 City of Shakooee $336. 00 Rehr Malting Tax Aooeal SHA11373173-1 City of Shakooee� $0. 00 Dubois Claim SHA11373174-1 City of Shakooee $42. 00 RezoninQ re: Bed and Breakfast SHA51373011-1 City of Shakooee $1, 314. 00 Prosecutions SHA51373118-1 City of Snakooee $2~ 044. 25 Wangerin (hill to K Mart TID) SHA51373144-1 City of Shakooee e117' 50 Chard SHA51373153-1 City of Snaxooee $0. 00 Harorives Suit ' TOTAI 3. 25 M� /v - - � �J W' \***If you are considering the ourchase of real estate, nave your attornev review the orooerty anstract to assure tnat tne selier nas 000d title 7o the orooerlv**4 ROBERT J. SCHMITZ Senator 36th District 6730 Old Hwy. 169 Blvd. Jordan, Minnesota 55352 Senate Phone:492-2182 Office: 19b 235 State Capitol St. Paul, Minnesota 55155 State of Minnesota Phone: 296-7157 April 10, 1985 Mr. John K. Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear John: In response to your letter on time-distance requirements for public employees in the metropolitan area, we did hear S.F. 1187, relating to regulating municipal employee residency requirements in the committee I chair. On Thursday, April 4 the Local and Urban Government Committee passed S.F. 1187 as amended. A copy of the bill in that form is enclosed. If I can be of further assistance, please do not hesitate to contact me again John. Sincerely, J ROBERT J. SCHMITZ Chairman Local & Urban Government Committee RJS/st Enclosure COMMITTEES • Chairman, Local and Urban Government • Rules and Administration • Finance • Transportation • Veterans and General Legislation PRINTED SENATE PAGE NO. 36 1 STATE OF MINNESOTA S*E SEVENTY-FOURTH LEGISLATURE NO. 1187 Introduced by Novak, Schmitz , Wegscheid and Renneke. Read First Time Mar. 25 , 1985, and Referred to the Committee on Local and Urban Government . Committee Recommendation. To Pass as Amended. Committee Report Adopted Apr. 9, 1985. Read Second Time Apr. 9, 1935. 1 A bill for an act 2 relating to local government; regulating municipal 3 employee residency requirements; exempting certain 4 firefighters; amending Minnesota Statutes 1984, 5 section 415 . 16, by adding a subdivision. 6 7 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 8 Section 1 . Minnesota Statutes 1984, section 415 . 16, is 9 amended by adding a subdivision to read: 10 Subd. 3 . A statutory or home rule charter city or county --------------------------------------------------------- 11 may impose a reasonable area or response time residency ------------------------------------------------------- 12 requirement on any person employed as a volunteer or as a member _ ---------------------------------------------------------------- 13 of a nonprofit firefighting corporation if there is a ----------------------------------------------------- 14 demonstrated, job-related necessity. ------------------------------------ KeepYour ices: city residents would recce something they did not have bet" —a new and exciting video-tech n Guns Holstered , tai for the delivery l'both 1 Thefont andinformationsecal- The formal signing of the cal- contract" in April 1982 was dc„ Rene o tiations amidst a plethora of good anchi; about the"integrity of the franchi ing process;'the diligence of a:i; ' appointed franchisinga lc and the firm commitmentnt that t tf winning cable company w„u, ScOtts ale Style make Scottsdale a "flagship cal- System Those feelings are still with if j An insider's view of bow Scottsdale city but, for a long time. were hu AZ and its cable lenges (or should lwetsav "pilaf franchisee renegotiated to make ever lems") inevitable to any urba everyone winners. new-build.. The ongoing process ofadmini, Lclt/ors nose. Thefi-anchisin tering a cable contract, staffing that was rampant in the rah%e ins t `�- cable commission, and oversecir j clustry during the lute 1970s and - _ construction and start-up of a nc• curly 1980s often led to situations cable system brings with it son, it the i+innery of acap/e frau- harsh realities. Our cable franihi chile would promise more than it `' ing process,no matter how well-i1 3 x tenuoned,resulted in a set ofsigni could deliver. Consequent!; such '��.,,,. cable Operators.round themselves in � _, s' icantly "over optimistic" franchis financial difftcully as the economic ;, proposals (not just from the w it ctv.vumptinns upon which thew ba.ve(/ '� y� - ning applicant,but from all eight, their proposals did not prove to be y.� - the original applicants). Capit: rcrlisliC. Asa result, they found - '� �/t .� and operaUng costs wcrc signil t/u'mselvesforcedtoseek relieffrom cantly underestimated, and rr%, franchising authorities in order to _ - nue projections were decidedl achieve `\ "blue-sky." .financially viable operations. This article,written by t wo municipal ()lficials involved in franchise renego- r -= _ Request for Relief dations in Scottsdale,AZ offers one Carder Himr ' �crs (7)former S°»tsdaledimclarojcahlemmmunicauans.andformercu,crnmcilman After numerous discussions,vit' 1 '.pective on how to resolve an un- CaadieHunt( 1rrnkable franchise situation and let Scottsdale's Cable Television Ads i evervonecome out winners. sory Commission, our cable con; chising with the attitude that the tween the city and its eventual cable Council in September, 1983. to n, In a companion article, United franchisin pany went to the Scottsdale Cit Cable Television officials offer their gprocesscontainedallof company. The cable firm would be lu'icprriive the elements necessary for a sac- granted something it did not have cific proposal commitments. quest relief from a number of sf,c cess "win-win" relationship be- before—a new market for its serv- The city council agreed with ill: I'?'carder i Lunt and Charlie Smith AView from United we had already seen the potentia This is the story of cable rene- benefits of certain consumer-or gotiations in the City of by William R.Cullen iented tools. The investigation of. Scottsdale,Arizona—a story nited Cable Television offi- new telephone system, the develop 'fiat begins with the award of the .able franchise to United Cable vials are appreciative for the ment of aScottsdale-specific pa. Idevision by unanimous cit coup- business-like attitude exhi- gramming guide and the productioi vote in April 1982 and ends in nig o b discussions last officials is dur of a subscriber handbook were .,; lune 1984 with another unanimous this was the principal reason the y under development or implement Council vote in favor of a compre- agreements ended in the win-win sit- tion it the time our discussions will I set of amendments to the nation both parties had hoped to the city began. It was in evervone•- iensi al set of amenchise dments agreement. i�. best interest for United to provide achieve. ^< .f these consumer services. Since la. Our full financial disclosure of the rr spring we have also initiated an ex The"'in-Win Posture Our operation was an eye William R.Cullen tensive preventive maintenance pro The City o f Scottsdale a opener for the city.Ththeir is process in- cially than before,these changes unto sere ce system.as ls an On-line customs proached the concept of cable fran- nmiccreasereal ties and actual operations nancialof the eco- l security of the ves do not rsystem. The have contributed to a win-%v - ntee the fi- Our mutual efforts in Scottsdale and expenses associated with run- ultimate test will be to meet the mar- scenario—United,the city and ou /rnr/ie Smith is a former Scott cit ning a cable i n ���i of y system.Itis important to keead and operational challenges subscribers will continue to bens! Airee-MincUntan and key member am. city's note that the final franchise modifi- ahead even under the present struc-_ from a partnership to which we ca, inose'-mem/ger renegotiation team.Carder cations arranged with the city do not lure. The marketplace will have to all look with pride. »unt was scorrsdale's dbeen involved with represent all that United had asked judge the viability of additional con- able in Scottsdale since the franchising consideration of. Although the s - ^rocess began in 1979 He currently is the tem is certainly better off now finan- sumer services the future. . in•s airport director. n is As experienced cable operators, united TeWilliam R. /%w:roncCtr�sr�dent.'gxrtun ; 6 Cable Marketing•April, 1985 . — --_X 6 ommission's recommendation to 10,000 residents had thus far signed dem relief, but indicated to the up for cable service; subscribers "we checked out all of the on-screen guide competition and ahle company that the city was, were given a remote control con- found The EPG easier and quicker to read.To make sure we selected ;inti would continued to be, con- verter at no extra charge;all under- � the right system, we conducted a survey of subscribers and found cerned with the financial viability ground cable plant was in flush-to- out most used it at least twice each J� ` of Scottsdale's cable system. Two grade vaults; and city residents evening." Call 1-800-331-4806 and find out f how The EPG,the leading on-screen guide, =— -"--- things quickly became apparent to enjoyed a fully addressable, 450 can fit into your programming line-up. �`F"•"`4 i it_v staff: MHz technology with a 65-channel I.The cable company was not capability. ,-oncerned about relief from any f, M particular commitment or set of A Honeymoon With Children 1 ii e EPG has ca J'JI e d I t ti ti f t#c t' ommitments. Rather, United (-able would take financial relief Moreover,the city looked at the j)I 0111' J'Uu J C1III 1111 C'-tt 7. from am,commitments that would options open to it—namely, either II low it to-balance-its revenue and renegotiate with the cable company; MRS K.C.MCVVILLIAMS ROCKFORD/PARK CABLEVISION •spcnsc projections over the re- refuse renegotiations and force the ` ROCKFORD.ILLINOIS naindcrol'the franchise term. cable company to comply with all :•While the city viewed the fran- aspects of its original commitment } —y hise agreement as a"contract,"the (a seeming impossibility, given all able company viewed it as a pro- financial data available to the city); >wsal Jor services,made at a specific; or begin revocation proceedings to 3_ ie and certainly subject to terminate the franchise agreement �.�. Inge as future events unfold. and seek another cable operator. it seemed clear that only the first Is the Franchise Agreement a option afforded the possibility of Contract? continuing the ciesireable "win- win" relationship. The remaining A SATELLITE SERVICE OF®UNITED VIDEO,198S A traditional contract is a bind- options placed the city squarely in a ing commitment between two par- "lose-lose"relationship,with a cer- ties to deliver services and/or goods tain prolonged legal challenge and in return for a specified remunera- a doubtful outcome. City residents tion. The franchise agreement is a —United's subscribers—would be non-traditional "contract,"which the losers. The cable company I nvolves not two but three parties— would be reluctant to invest addi- nate—the adversarial nature ofthatthe cable company's origin:: the cable company agrees to deliver tional capital in an uncertain fran- most "negotiations" (The city was proposal to the city was now cc•( services to city residents,and makes chise,and—for the same reason— careful to characterize these talks nomically unfeasible, the cit that agreement with the franchising would be reluctant to maintain throughout as "discussions"). The would be willing to"share the bur awhority on behalf of those resi- operating expenses at a level sutfi- city attempted to understand the den" with the cable company to dents. The right to enter a particu- tient to maintain its existing plant. cable company's concerns,and that changes that must occur to mak lar market is given by the franchis- A "stalemate" would probably re- included a detailed look at both ex- the Scottsdale system financiall ing authority on the basis of sult. isting and projected financial viable.The city would beunwillin promises to deliver specified serv- Yet the contract was still barely status.The cable company listened to shoulder the entire burden lura, ices and other commitments(ofter two years old.'hlie city and the cable with interest to the city's concerns overly optimistic franchise pro called "goodies" by the cable in- company were like it couple on a and frustrations with the present poral. dtistrv),and to pay a franchise lire to honeymoon, but—given honey- relationship.The four principles of The best example of the ••shal thr Ir:n chisingauthority lbrthcuse moon difficulties—unable to ter- renegotiation are: the burden"principle is the agr-(-, elf-public rights-of-way. minate their relationship because 1.Pbcus on the consumer. Pri- upon change for both the city:ui• I'hc City of Scottsdalee-believed they had somehow spawned ten nary consideration throughout the the cable company to cut one pc Illat the I'ranrhisc agreenu•III was a children during,their briel'bul pec- negotiations was given to Ilse im- enol from its respective fr:uii his, It rl,ntrrr<t. The city simply lirm:uriaf�e- pact ol-proposed changrs in the m:uiagemenl Ices.The city was II \anted compliance with'what was cable consumer.Thecity's constitu- vying a franchise fee of five perecr considered a binding document. What Next? cots were the cable company's sub- of gross revenues;the parent cahl Mier all,•'a contract is a contract is scribers,and both sides had a com- company was levying a managL a contract" But. . . what would The city of Scottsdale began`dis- mon interest in providing good ment fee of five percent of gross re% happen to the "win-win" relation- cussions" with its cable company, service to the consumer. Examples enues. Each of these fees has no ship if this position was adhered to? United Cable, that lasted six of agreed upon changes that benefit been reduced to four percent.wit months and resulted in a compre- the consumer include: significant savings in yearly opera Winners or Losers? hensive set of amendments to the • An extension of the rate freeze for ing expenses for the Scottsdal original franchise agreement. The all three tiers of basic service, cable system. If the city had measured its gains city attempted to understand the until January 1986. 3.Jeerer,but don't eliminate,ori over the past two years in relation to cable company's financial con- • A requirement for the cable com- nal commitments. Original pi what was originally promised in the terns,and brought its-own concerns pany to prepare and sell,at cost,a posal commitments should be dL franchise proposal, it might have to the table—including problems "customized" program guide for ferred, but not eliminate( Iclt like a loser. interactive services with poor customer service,inabil- the Scottsdale cable system. Therefore,agreed upon changes eliminate.( (Fere not on line, the institutional ity of Scottsdale residents to reach • A requirement for the cable com- eluded an entirely new section t network was not yet activated;some the cable company by phone,lack of pany to prepare and distribute a the franchise agreement,called public access and local origination a program guide, an inflexible re- subscriber handbook,to provide "financial trigger." In short,this equipment had not arrived; and bate policy and problems with full consumer information to nancial trigger required the cab. construction and activation were missed appointments, cold taps subscribers. company to produce a new set proceeding at a pare slower than and poor consumer information, • A more flexible rebate policy, to revenue projections throughout tl premised. - among others. allow subscribers the opportu- term of the franchise (another Ilowcvrr, ifthe city measured its All negotiations were conducted nity to receive rebates for inter- years).To the extent that acarulro "gains"in relation to where it began on the basis of four principles that mittent, but continuing outages nueg exceed those revised revcnL. two years ago,it could be termed a allowed both the cable company for varving periods of time less projections, the city would be ah. winner. More than 400 miles of and the city to explore common in- than 24 hours. to unilaterally redirect a portion L cable plant had been built; over terests,and minimize—if not elimi- 2.Share the burden.To the extent Con inued on page Cable Marketing April, 1985 band System Passes Test - - - ---_) y �, EGets Set For Market "In a market with three cable systems we needed an accurate program listing of all our channels. The EPG really fits the bill! The easy-to-read format for The EPG outshines the other on-screen a;k three vcars ot'dcvel- Comband converter. guides." Call 1-800-331-4806 and sec how ICneral Electric's Com- Those comparisons may have The EPG,the leading on-screen guide, width-compression sys- helped answer one of the largest can fit your information bill ,econle a marketplace questions about the new system. i he end of this year. "Ybu realh couldn't tell am differ- completed a successful ence between the quality ofthe nor- the unique compressed mal video and the compressed bill In scheme in UA Cable- video,"says Harold Null,vice pres- at t1' � (f �1 tJ i Fl C' U f rll l 11 U U 1- iltieshurg. MS cable sys- ident of engineering for Storer )rding to Ronald Po- Communications, who observed P1,01jo i/11 111forinCillull Service. rllager of cable products the Mississippi tests along with en- ,ACK WOODARD onunC OLUUMBM ercial Electronics gineers from other MSOs. LUS O CA6LEV SiDN HIO ill. The test, under way He feels the system is effective in - C�' ......... US I�)S-t•helps cleartheway securing the signal form intercep- I �� fiction of GE Comband tion by a normal tv receiver, and llher• also sees an advantage in this ready 1 npression system would method of boosting channel capac- _ ahle operator to effec- ity "It might take you two or three )lc the channel capacity years for a rebuild, while with any system. Using fre- Comband it might take a few d time division multi- months,"he observes. le Comband processor Storer is exploring the possibil- 1 f separate video signals ity of testing GE Comband in one resse'. the pictures into of its systems with additional chan- A SATELLITE SERVICE Of UUNITED VIDEO,Bas !lcv spectrum of one for nel space available, according to .ion within a six MHz Null.'As soon as they get sufficient equipment and converters,wed be we do is compress the ready to test it on one of our s_vs- ak it down into its com- tems,"he says. the phone company,would they be United Cable, in turn, spent a iigitize and process the Polomsky reports that field tests regulated as a common carrier?), great deal of time listening to the )n:' Polonsky explains, are being planned by GE for a num- and the development of a revenue city talk about the"win-win" rela- Iso shift the audio car- ber of cable systems, and they are potential sufficient to justify the tionship and the city-cable partner- where they are to take hopeful of signing agreements be- additional expenses required for ship that the city wanted to pro- ol some of the ineffi- fore year's end. activation of the institutional net- mote. United Cable listened to the BTSC format" work. Scottsdale talk about its constitu- ientation of the system Scottsdale Finally, "discussions" included ents(their subscribers).and United nstallation of a video Continued front page 37 the development of a trigger mech- realized that the city did not intend and an RF modulator at to unilaterally redirect a portion of anism for the implementation of in- to give up significant portions of lid. says Polomsky And excess revenues to recapture de- teractive services.Basically,the city the franchise agreement without se- ll lakes only two weeks. ferred commitments. Those de- thought it important for the cable curing changes that were—in the :tem operates with GE herred commitments include: a company to retain the concept of a eyes of the city—beneficial to'its ,specially equipped for watertelemetrvsystem forthecity's "flagship system" for Scottsdale, constitutents. •hile"'fheconverter acts watersystem;apublicaccessstuclio but—given the disappointing per- Nevertheless, in the end, both rational converter;" he at the second hcadrnd: additionalfbrmanceoflheinteractiveservices the city and the cable company rc- :r one-wav addressable plant for the institutional network; in those few markets were oflcrcd alized that there was a tremendous converter.The main dif- a developmental research grant to —the city did not want Scottsdale amount of common ground and that it has the ability to fund the implementation of new residents to bear the financial bur- common interest that could be :Ile two RF signals" and innovative cable services for the den of testing an uncertain service. used to build a partnership. In the nvcrter, designed with Scottsdale system;and all other de- Therefore, the cable company and end, it was the perspective of mu ideo baseband inputs, ferred commitments as stated in the the city agreed on a list of 25 cable tual interest and concern that car- ne ability to pass stereo original proposal. systems of comparable size and ried the parties through the dif- I a stereo TV or home It should be noted that the characteristics to the Scottsdale ficult times, "discussions" and the ;tcm. "Our converter is amount of funds subject to"unilat- system,and—whenever 20 percent subsequent drafting of contract 'Ill to that," Polomsky eral reduction"by the city isequiva- of those systems offer interactive language. the tv would be access- lent to 50 percent of the excess reve- services—the city would be in a po- The Scottsdale cable consumer t were off-air." nues, after provisions for tax and sition to require the cable company could look at several real changes of arum the advantage of expenditure implications. to provide such services.Therefore, immediate benefit. hannel capacity Willi a 4. /.el rnnrkel fnrc•e.c.�,overn. once the market for interactive The Scottsdale Citv Council _,quipment change-out, Whenever possible, it was the de- services is developed.United Cable could look with pride at both the emphasizes the con- sire of both the cable company and will not wait for this trigger to take emphasis on the cable consumers 'Curity benefit. "One of city representatives to allow market effect, but will offer two-way serv- (its constituents), and on the fact -,atures of the system is forces to guide the cable company's ices to Scottsdale cable sub- that original commitments were Ind up with one of the business decision.For example,the scribers. never eliminated, but were simply enth•scrambled signals original commitment to activate deferred pending an improved reve- stry" immediateiv and offer "institu- All's Well That Ends... nue position. riesburgtest consisted of tional network"services(that is. And the Scottsdale Advisor rstrations at locations 13 high speed date transmission sere- It was difficult for the city to face Commission could reflect on a joh '5 miles from the head- ices to the business community and the harsh realities of the cable mar- well done, representing both the e quality was compared other organizations) was deferred ketplace in Scottsdale.It spent con- community and the city council. Ta cable-ready unit, a pending clarification both of the siderable more time examining its while preserving the financial via- ling a Scientific-Atlanta legal status of data transmission(if cable company's books and finan- hility of the Scottsdale cable sys- )h convertcr,_and a GE the cable company competes with cial projections than desired. tem. Crl Cable Marketing April, 1985 1 7 SHAKOPEE COALITION MEETING MINUTES — APRIL 4, 1985 The meeting was called order at 7:OO a.m. by Chairman Jim Streefland in the Citizens State Bank Community Room. Members Present: George Muenchow Shakopee Community Services Deloris Gorman Shakopee Community Services Jim Streefland Lions Club Don Hamilton VFW Virgil Mears Shakopee ISD #720 Joan Salter Food Shelf Roman Schneider Senior Citizens Ruth Schneider Senior Citizens Jackie Kes Scott Carver Economic Council John K Anderson City of Shakopee Kathy Lewis Shakopee Community Services Kay Louis Scott County Extension Also Present: Mike Walsh — Senior High School Principal Chairman Streefland welcomed the group and pointed out that his office phone number as listed in his most recent memo was incorrect. The correct number is 445-2817. Mike Walsh was introduced who spoke on the subject of Drug Education in the schools. Mr Walsh is the principal of the Shakopee Sr High School. Fifteen years ago Drug Education was introduced throughout the whole school system. Around 1975 drug problems surfaced in the community which created much interest in the problem. A curriculum for the District was developed. At Elementary level emphasis was on feelings. Many of these students held themselves in low esteem. At Jr High level program was incorporated into health classes so all students faere exposed. At Sr High level drug education classes for seniors were dropped. Tenth grade health classes absorbed this program so all students at that level were exposed. Because drugs are a social issue the subject gets interwoven into most other classes, also. Theinstance of"reasonable cause" provides school authorities with the right to search for drugs. Mr Walsh estimated that over 50% of high school students get involved in "Kegger" parties at one time or another. Mr Walsh and the school was congratulated for their sustained efforts in working with this problem. Jackie Kes reported on the "Food Share" project. The effort is going pretty good. The drive was extended to April 10 because of snow storms curtailing efforts during month of March. 25,197 lbs of food have been collected to date (6,386 lbs from Shakopee). Joan Salter shared: a. All Night Class Party — 160 students registered so far out of 200. b. Food Shelf — March got off to a slow state, but is now going great! Individuals served for month — 444 out of 127 families. (9324 meals) . The community of Jordan has become a big user. It was pointed out that there is a high correlation with the food needs of this county and its high unemployment rate of 7% (Highest is metro area) . Kay Louis reported on Agricultural Extension Service program of "Project Support" for distressed families. Pamphlets were distributed. Future meeting dates were discussed: April 18 — Program on Proposed Storm Sewer Funding May 2 — Program on Battered Women June 6 — Program to be scheduled July 11 — " it " August 1 — The meeting was adjourned at 8:00 a.m. Respectfully submitted, George F. Muenchow, Acting Secretary TENTATIVE AGENDA ADJ .REG.SESSION SHAKOPEE , MINNESOTA APRIL 16 , 1985 Mayor Reinke presiding 1 ] Roll Call at 7 :00 P.M. 21 Recess for H.R.A. Meeting 3] Reconvene 4] Liaison Reports from Councilmembers E] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 61 Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *71 . Approval of the Minutes of April 2 , 1985 81 Communications : a] Gary Kallenbach re : request for street lights b] 9] Public Hearings: a] 8 : 00 P .M. - Proposed improvement of roadway serving the Eaglewood Additions - (Res. 2392 Ordering Improvement) (Bring feasibility report from March 19th) b] 8 : 15 P .M. - Subscriber Rate Increase Proposal of Zylstra-United Cable Company c] 8 : 30 P .M. - Request of Zylstra-United Cable Company that the Cable Franchise Ordinance be Amended to Permit A Rate Increase Prior to December 29, 1985 101 Boards and Commissions: Planning Commission: a] Conditional Use Permit No . 367 Issued to Mr. and Mrs. Gordon Hall b] Rezoning Request of Bankers Life Co. for property at 8700 Hwy 101 from B-1 Highway Business to I-1 Light Industrial 11] Reports from Staff: a] Setting 1985 fees for swimming pool and water slide b] 1986 Park Grant Application (LAWCON/LCMR) c] Capital Improvement Programs - Parks d] Fishing Dock Gift *e] Agreement v�ith DNR re : HuntingNorth of the Mn. River f] Appointment to Downtown Commitee g] Petition of Chicago & Northwestern Transportation Co. to Close ICC Track No. 11 Located in Shakopee TENTATIVE AGENDA April 16, 1985 Page -2- 111 Reports from Staff continued: *h] Scott-Hennepin Regional__,! 'rail i] Authorize Payment of Bills in Amount of -$238,052. 16 j ] Holmes Street Basin Laterals k] Comprehensive Sewer Plan Amendment 121 Resolutions and Ordinances: a] . Ord. No. 165 , Amending the Gambling Moratorium Ordinance b] Res. No. 2393, Adopting Policy and Criteria for the Review of Municipal Industrial Development Financing Applications 131 Other Business : a] 11✓1 N T e �_ir.�sT 12 � t� b] c] jA0-x, Srt �� p� P a L ' c e Off /Cep .0-4 s/7 d a OLi D P- 141 14] Adjourn John K. Anderson City Administrator TENTATIVE AGENDA Housing Authority in and for the City of Shakopee, Minnesota Adjourned Regular Session April 16 , 1985 Chairperson Vierling presiding 1. Roll Call at 7 : 00 P.M. 2 . Approval of minutes of April 2 , 1985 . 3 . Review of Rental Rehabilitation Grant Program 4 . Resolution No. 85-22 , A Resolution Amending the October 28 , 1980 , Cooperative Agreement with the Scott County Housing and Redevelopment Authority. 5 . Other Business a. Authorization for Disbursement of Bond Funds. b. 6. Adjourn Jeanne Andre Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 2, 1985 Chrm. Vierling called the meeting to order at 7:06 p.m. with Comm. Lebens, Wampach, Leroux and Colligan present. Also present were John K. Anderson, City Admr. ; Jeanne Andre, HRA Director; Judith S. Cox, City Clerk; H. R. Spurrier, City Engineer and Julius A. Coller, II, City Attorney. Leroux/Lebens moved to approve the minutes of March 5, 1985 as kept. Motion carried unanimously. The HRA Director explained the background of the Rental Rehabilitation Grants through the Minnesota Housing Finance Agency. She said there have been some revisions to the original program and she would like direction as far as whether or not the HRA wishes to participate as previously agreed or in some modified fashion or not at all. She explained the changes and how she feels they affect the City. Discussion followed. Leroux/Wampach moved to direct staff to inform the Minnesota Housing Finance Agency that Shakopee will participate in Phase II of its Rental Rehabili- tation Grant Program. Motion carried unanimously. Wampach/Leroux moved to request the Scott County HRA to provide adminis- trative services for this program as discussed at staff level. Motion carried unanimously. Wampach/Lebens moved to direct staff to establish the appropriate fees and local administrative guidelines as recommended by the HRA Director in her memo dated March 29, 1985. Motion carried unanimously. The HRA Director asked for direction in establishing the repayment of the prorated portion of the lot value of a home that is being sold prior to the five year period in the Fourth & Minnesota Neighborhood Revitalization Pro- ject. The decision needed is whether the homeowners are given credit only for the full years they resided in the home or if monthly credit is given on a pro-rated basis. An interpretation is also necessary about whether the interest is simple or compounded. Mr. Shaeffer spoke on behalf of the homeowners, stating their main concern is with the pro rating of the occupancy. If they close on April 26, they will be two months short of completing of another year. He pointed out the difference this makes in the amount of the credit. They request the pro rated credit so they don't lose an entire year's worth. They would prefer the interest to be simple. He said the system did work in the way the HRA intended it to, as the homeonwers are building a new home in Shakopee, which they wouldn' t be able to do without this first opportunity for a home. Discussion followed. Shakopee HRA April 2, 1985 Page 2 Colligan/Leroux moved to determine that for purposes of repayment of the promissory note, credit is given only for full years occupancy, and the interest calculated is simple for the full years occupied. Motion carried unanimously. Colligan/Lebens moved to adjourn to April 16, 1985. Motion carried unani- mously. Meeting adjourned at 7:31 p.m. Jeane Andre HRA Director Diane S. Beuch Recording Secretary TO: Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre, Executive Director Shakopee HRA RE: Rental Rehabilitation Grants DATE: April 12 , 1985 Introduction• - At its April 2 , 1985 , meeting the Shakopee HRA determined that it would support local administration of a Minnesota Housing Finance Agency rental rehabilitation grant program. This memo is an update on the status of that program. Background- 1. The Scott County HRA agreed in principal to provide staff support for this program at a cost of $20 per hour with a not-to-exceed clause of $900 per building. Staff are currently working on a detailed delineation of work tasks and a formal agreement defining the cooperative effort. Katherine Tane , Rehabilitation Specialist for the County HRA will be on vacation for the last two weeks in April , so we may not proceed as quickly as we had hoped. 2 . I am proceeding with the following program elements for our local program: a. Participation city-wide will be solicited for buildings with 5 or more units . b. Participation for units with 4 or less units will be available in rental units related to commercial facilities in the downtown target area. C. Participating downtown structures will be required, to the extent possible , to meet the downtown design standards now in the process of implementation. d. A list will be established of eligible buildings which are structurally suitable and conform to the downtown plan. e. There will be a base administrative fee of $200 , with an additional charge of 30 of the project cost above the first $6 , 500 . SCOTT COUNTY HOUSING & REDEVELOPMENT AUTHORITY 16049 FRANKLIN TRAIL S.E. #104 ■ PRIOR LAKE, MINNESOTA 55372 ■ (612)447-8875 April 12, 1985 Ms. Jeanne Andre, Executive Director Shakopee Housing and Redevelopment Authority 129 East First Avenue y Shakopee, Minnesota 55379 REGARDING: M.H.F.A. Rental Rehab Grant Program Cooperation Agreement for Administrative Services. Dear Jeanne: The Scott County Housing and Redevelopment Authority Board of Commissioners has passed a motion in favor of assisting the Shakopee H.R.A. in administering the Rental Rehab. Grant Program. I have outlined the following components of the program that the Scott County Housing and Redevelopment Authority would provide your agency. The fee would be $20.00 per hour, not to exceed $900.00 per building. - Property inspection tc determine compliance with H.U.D. Housing Quality Standards as well as development of scope of work. The HQS inspection should be coordinated with the Building Inspector so that the initial inspection is done in concert. A property inspection report would be filled out (see attached) and a scope of work outlined (see attached)incorporating all improvements to be done at the sitelie. Building Code and HQS compliance along with other eligible improvements. Work write-up would be sent to applicant for bidding process. Upon receipt of bids, comparison with work write-up to ensure all specifications will be met. The Scott County Housing and Redevelopment Authority would recommend the lowest reasonable bid for selection by the Shakopee H.R.A. Field inspection would be made during construction to insure com- pliance with HQS. An inspection schedule would be established at time of bid selection. Upon completion of construction, a final inspection would be made to insure HQS compliance. Final Completion Certificate would then be executed. (see attached) MARJORIE HENDERSON,SHAKOPEE, DISTRICT III WILLIAM CHARD. BELLE PLAINE, DISTRICT I KEITH THORKELSON. PRIOR LAKE, DISTRICT IV Ma SYLVESTER WACKER.SAVAGE.DISTRICT V MARIETTA SHARKEY,JORDAN, DISTRICT II 12r EDUAL HOUSING Equal Opportunity Emplover OPPORTUNITY Page 2. April 12, 1985 Jeanne Andre, Executive Director Scott County Housing and Redevelopment Authority would administer any Housing vouchers awarded. I am requesting that you develope a cooperation agreement for consideration by our Board tc review which would be executed once the Shakopee H.R.A. has received the Memorandum of Understanding from M.H.F.A. If you have any changes or questions, please let me know. Sincerely, 2C ens, Executive Director Di,:jmb TO: Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre , Executive Director Shakopee HRA RE: Amendment to Cooperation Agreement with the Scott County HRA DATE: April 12 , 1985 Introduction• The Shakopee HRA has had a ccoperative agreement with the Scott County HRA to provide certain functions (copy of agreement attached) . The Scott County HRA recently passed a resolution requesting an increase in their fees , as provided for in the agreement. Action on this request by the Shakopee HRA is there- fore in order. Background• The cooperative agreement was executed in October of 1980 . The main purpose of the agreement was to have the Scott County HRA carry on the functions of administering federal housing assistance programs and state home improvement loans and grants in Shakopee. Reasonable administrative fees are provided to operate the federal housing assistance program. However adminis- trative fees provided for in the MHFA programs are not adequate to cover actual costs . The Scott County HRA receives no levy in Shakopee and therefore the Shakopee HRA agreed to pay an adminis- trative fee for each loan or grant administered and reported. The fee of $108 . 50 was established by the Scott County HRA as an estimate of its average unrecovered cost to administer this program. The Shakopee HRA received a bill for 5 loans administered in 1980 . Thereafter no bills were received. In recent discussion with Scott County HRA staff we discovered that additional loans have been administered without billing. Due to staff turnover there was not familiarity with the agreement and the fact that reporting and billing were necessary. A report covering all loans administered since the last bill was paid is in process and will probably include 16 loans for the period 1981-84 . Administration of those loans will be charged at the previous rate of $108 . 50 . However since it has been five years since the rate was established, and their costs have gone up, the County HRA is requesting that the fee be raised to $175 . 00 . Requested Action: Adopt Resolution No. 85-22 , A Resolution Amending the October 28 , 1980 , Cooperation Agreement with the Scott County Housing and Redevel- opment Authority. Attachment tw COOPERATION AGREEMENT THIS AGREEMENT is entered into this 28th day oOctober 198 0 by and between the Scott County Hcusing and Redevelopment- Authority and the Housing and Redevelopment Authority in and for the City of Shakopee . WHEREAS , as provided in MSA 462 .445 Subdivision 5 , two authorities may join or cooperate .with one another in the exercise of anv or all of their powers with regard to housing projects located within their areas of operation , and WHEREAS , by State of Minnesota Special Law, Chapter 473 , 1974 , creating the Scott County Housing and Redevelopment Authority , a municipal housing and redevelopment authority ; and if any Hous- ing or redevelopment project is undertaken in Scott County pursuant to this authorization , the location of such project shall be approved by the governing body of such village , city or township ; NOW , THEREFORE , EACH OF THE PARTIES HERETO DO HEREBY AGREE AS FOLLOWS : A . Declaration of Need . The Shakopee Housing and Redevelop- ment Authority hereby declares a need for and requests the Scott Ccunty Housing and Redevelopment Authority to exercise its powers and obligation pursuant to Minnesota Statutes 462 .411 to 462 . 711 within the City of Shakopee , as they apply to the County ' s Housing Assistance Payments Program for existing housing programs funded by the United States Department of Housing and Urban Development and their Home Improvement Grant Programs funded by the Minnesota Housing Finance Agency, and declares the Municipality of Shakopee to be within the area of operation of the Scott County Housing and Redevelopment Authority . B . Responsibilities of the Scott County Housing and Redeveloo- ment Authority . The Scott County Housing and Redevelopment Authority shall have exclusive responsibility and right to propose , plan seek funds for, contract for , pay costs of , administer and operate and all funds and activities funded by the United States Department of Housing and Urban Development under their Housing Assistance Payments Program for Existing Housing or- funded by the Minnesota Housing Finance Agency (MHFA) under their Home Improvement Loan and Grant Programs . Any other programs shall require the express approval of the Shakopee Housing and Redevelopment Authority and be made a part of this Agreement . The Scott County Housing and Redevelopment Authority shall not buy or sell land or exercise its powers of eminent domain or condemnation within the City of Shakopee except upon the express approval of the Shakopee Housing and Redevelopment Authority and incorporation of this Agreement . C . ResPonsi.bilities of the Shakopee Housing and Redevelopment Authoritv . In consideration -1--or programs operated by the Scott County Housing and Redevelopment Authority within the Citv of Shakopee and in recognition that total costs for programs- operated for the benefit of Shakopee residents are not reimbursed to the Scott County Housing and Redevelopment Authority by the contract- ing agencies , the Housing and Redevelopment Authority in and For the City of Shakopee agrees that it will pay to the Scott County Housing and Redevelopment Authority the sum of $108 . 50 for each MHFA home improvement loan or grant administered for a Shakopee home . This amount will. be bill-ed to the Housing and Redevelopment Authority in and for the City of Shakopee when the loan or grant is approved , and will be payable on receipt . The amount to be paid for each grant approved can be amended at the initiation of the Scott County Housing and Redevelopment Authority , with the consent of the Housing and Redevelopment .Authority ir. and for the City of Shakopee . D. Limitations on Agreement . This Agreement , except as provided herein , in no way limits the exercising of powers of either Authority within its jurisdiction . E Minnesota Law to Govern . This Agreement shall be governed by the laws of the State of Minnesota . F . Term of Agreement . This Agreement shall be effective as of January 1 , 1980, and shall continue in effect until action by either party is taken to terminate the agreement . The agreement will be terminated 30-days after written notification of such action to the other party. IN WITNESS THEREOF , the Shakopee Housing and Redevelopment Authority and the Scott County Housing and Redevelopment Authority have executed this Agreement this 28th day of October 1980. Steak Dee Housing and Scott County Housing and Redevelopment ?authority Redevelopment Authority '�Chai man "U ' Chairm n Secretary Secretary Subscribed to and sworn before Subscribed to and sworn before me this day of N,cir. I me this day of cc-,- ary Public No- - 1..WAILL z ANNE A. ANDRE A • s 1- blic-mmnesot8 t r, county �•���� • scc:~ c;• ;-�• HO:;s'ti;, r�T RE �;�L`P*�-- A.—�:��-�•�• RESOLUTION 21-25 PWSOLi 'I OK "*' :'DIi�C COODrP.AI'I01s; ?*`r ACRr " T STH C1T�' OP r W£EREAS, the Scott County Housing and Redevelopment Authority has been given the exclusive responsibility and right to propose, pian, seek funds for, contract for, pay costs of, administer and operate all funds and activities funded by the Minnesota Housing Finance Agency under theHomeImprovement Loan and Grant Programs within the City of Shakopee; WHEREAS, the Authority executed a contract with the Housing and Redevelop;nent Authority in and for the City of Shakopee, dated October 28, 1980, and; WHEREAS, the Authority finds it necessary to increase the fee paid by the City of Shakopee H.R.A. ; NOW, THEREFORE, BE IT RESOLVED, that the Scott County Housing and Redevelopment Authority Board of Commissioners authorize the Executive Director to amend the contract with the City of Shakopee E.R.A. Passed this 9th day of Atril 19 85 �j M/ Commissioner Tho rkelson S/ Cc=-_SSiOner Wacker Marjbrie jrienoerson, /Cha4rman f. Henderson Yes Chard Yes Thorkel son 'Yes /!�/X '✓ ` l �f`' C %'' Wacker Y e s Marietta Sharkey, Secretary Sharkey 'i es RESOLUTION 85-22 A RESOLUTION AMENDING THE OCTOBER 28 1980 COOPERATION AGREEMENT WITH THE SCOTT COUNTY HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS , the Shakopee Housing and Redevelopment Authority (HRA) has entered a cooperative agreement with the Scott County Housing and Redevelopment Authority (HRA) for the mutual benefit of both agencies ; and WHEREAS , the Scott County HRA has requested an increase in the fee it receives for each Shakopee home it serves under Minnesota Housing Finance Agency (MHFA) loan and grant programs ; NOW, THEREFORE, BE IT RESOLVED, by the Shakopee Housing and Redevelopment Authority that appropriate officials be authorized to execute the attached amendment providing for a fee of $175 . 00 for each MHFA loan or grant administered by the Scott County HRA under this agreement. Adopted in session of the Shakopee Housing and Redevelopment Authority of the City of Shakopee , Minnesota, held this day of 1985 . Chairperson ATTEST: Executive Director Approved as to form this day of 1985 City Attorney A"IEND_YIENT TO COOPERATION AGREEME:,'T WITH THE CITY 07 SHAKOPEE This agreement , entered into as of the day of April, 1.985 by and between Scott County Housing and Redevelopment Authority and the Housing and Redevelopment Authority in and for the City of Shakopee, amends the cooperation agreement entered into on October 28, 1980. This amendment shall be added to and beLome part of the original cooperation agreement and the item amended shall be as follows: Section C ReSDonsibility of the Shakopee Housing and Redevelopment Authority For the programs administered by the Scott County HRA as defined in Section B, the HRA in and for the City of Shakopee agrees to pay the Scott County HRA the sum of $175.00 for each MIFA home improvement loan or grant administered for a Shakopee resident. All other conditions of the cooperation agreement dated October 28, 1980 shall remain the same. Shakopee Housing and Scott County Housing and Redevelopment Authority Redevelopment Authority Chairmanhair3xan% Secretary Secretary Subscribed to and sworn before me Subscribed to and sworn before me day of this day of this " Notary Public Notary Public J J.E. iA�E Notary Public - plinnesote 7 Ramsey County Commission. Expires APti! 15, 1991 SCOTT COUNTY HOUSING & REDEVELOPMENT AUTHORITY 16049 FRANKLIN TRAIL S.E. #104 ■ PRIOR LAKE, MINNESOTA 55372 ■ (612)447-8875 April 12, 1985 Ms. Jeanne Andre, Exec,it_ve Director Shakopee Housing and Redevelopment Authority 129 East First Avenue Shakopee, Minnesota 55379 REGARDING: Housing Rehabilitation Assistance District III Dear Jeanne: Enclosed, please find a complete listing of all households served by the Scott County Housing and Redevelopment Authority within the City of Shakopee to date. I am also enclosing a billing under the October 28, 1980 Cooperation Ac�reement- Upon execution of the April 9th Amendment to that Cooperation Agreement, I will send a program summary and billing on an annual basis or at the end date of a program. Please refer to the 1984 Scott County Housing and Redevelopment Authority Annual Report which you received to extrapolate anv further data breakdown. Sincerely, n. Katherine J. L. Ta4�e/ , Housing Rehabilitation Manager KJLT:jmb Enclosure MARJORIE HENDERSON.SHAKOPEE.DISTRICT III WILLIAM CHARD. BELLE PLAINE. DISTRICT I KEITH THORKELSON, PRIOR LAKE.DISTRICT IV LE© SYLVESTER WACKER,SAVAGE. DISTRICT V � aLI [ MARIETTA SHARKEY,JORDAN,DISTRICT II Scott County Eouai Hcusu+c Equal Opportunity Emplovpr OPPORTUNITY SCOTT COUNTY HOUSING & REDEVELOPMENT AUTHORITY 16049 FRANKLIN TRAIL S.E. #104 ■ PRIOR LAKE, MINNESOTA 55372 t (612)447.8875 INVOICE NO. 2 b1HFA Rehabilitation Grants 709864 108.50 709840 Paid 711365 Paid 713227 Paid 712187 Paid 713078 108.50 713071 Paid 431472 108. 50 5325.50 MHFA Loans 536515 108.50 537018 108.50 530823 108.50 537091 108.50 541720 108.50 531169 108.50 541422 108.50 552167 108. 50 555023 108.50 5976.50 Total Due 51.302.00 MARJORIE HENDERSON,SHAKOPEE.DISTRICT III 0 WILLIAM CHARD. BELLE PLAINE.DISTRICT I KEITH THORKELSON. PRIOR LAKE.DISTRICT IV © SYLVESTER WACKER.SAVAGE.DISTRICT V i '=! ' MARIETTA SHARKEY,JORDAN. DISTRICT II EOUAL HOUSING Scott County - nppn PTIINITY r r n MINNESOTA HOUSING FINANCE AGENCY R.EHABIL:IATION LOAN PROGRAM PHASE II AUGUST 31, 1977 - AUGUST 31, 1978 DISTRICT III GRANT FAMILY NUMBER HEAD OF DATE GRANT NUMBER STATUS IN FAMILY HOUSEHOLD AMOUNT 700879 F 2 M 12-22-76 $ 723.99 PHASE III JANUARY 1977 - OCtober 1980 DISTRICT III 708629 E 1 M 7-26-79 $3,756.15 173661 E 1 M 6-14-79 $3,799. 708607 E 1 F 7-26-78 $1,718.53 EMERGENCY LOAN PHASE III MARCH 1980 DISTRICT III 709864 E i F 2-7-80 $1,252.02 PHASE IV NOVEMBER 1979 - OCTO, :ER 1981 DISTRICT III 709840 E 2 M 1-17-80 $2,254.80 711365 E l F 9-4-80 $4,219. PHASE V JULY 10, 1980 - AUGUST 31, 1981 DISTRICT III 713227 E 2 M 4-16-81 $5,692. 712187 E 1 F 10-23-80 55,865. -713078 E 2 M 1-6-81 $1,307.50 713071 E 1 F 1-6-81 $5,765. r i YEAR I NOVEMBER 1, 1981 - JULY 31, 1983 DISTRICT III No Households Served YEAR II SEPTEMBER 1, 1983 - SEPTEMBER 30, 1985 DISTRICT III 431472 6 M 1-11-85 $7,046. MINNESOTA HOUSING FINANCE AUtNCY HOME. IMPROVEMENT LOAN PkOk:kAY. PHASE V111 FEBRUARY 1, 1980 — _lUN£ _3f DISTRICT 111 LU&N AH(1L.R7 i iii 1 vplof i CLOS I NG NUMBER RATE YEARS DATE 536515 $1,700. 5 4 3-24-81 537018 $5,500. 5 15 5-F.-81 530823 $2,019. 6 3 4-10-80 537091 $2,000. 7 5 5-26-81 PHASE IX JANUARY 1, 1982 - JUNE 30, 1983 DISTRICT III 541720 $ 600. 3 4 I1-2-82 541169 $2,500. 12 7 Q-16-F2 . 541422 $3,850.- 12 8 10/15/82 PHASE X JULY 11, 1983 - DECEMBER 31, 1983 DISTRICT III No Households Served MINNESOTA HOUSING FINANCE AGENCY HOME ENERGY LOAN PROGRAM PHASE 1 OCTOBER 11, 1983 - JULY 31, 1984 DISTRICT III 552167 $3,700. 8.5 3 4-5-84 PHASE II SEPTEMBER 4. 1984 - JULY 31, 1985 DISTRICT III 555023 S3,919. 9 5 1J-19-84 1980 SCOTT COUNTY COfLMUNITY DEVELOPMENT BLOCK GRANT AUGUST 1980 - OCTOBER 1983 DISTRICT III GRANT FAMILY NUMBER IN HEAD OF GRANT NUMBER STATUS FAMILY HOUSEHOLD DATE AMOUNT 5-8047 F 5 M 5-12-82 $6,947.05 5-8005 E 1 M 12-14-80 $6,011 5-8015 E 1 F 8-11-81 $3,956 5-8007 F 2 F 11-10-81 52,737 5-8049 E 1 F 2-25-82 $9,830.50 S-8004 F 5 M 5-26-81 $6,705 S-8074 F 3 F 3-09-82 52,579 S-8008 F 4 M 9-08-81 $6,276.25 5-8055 F 4 M 4-13-82 $9,564.25 5-8030 F 3 F 2-2-83 58,851 5-8011 E 2 M 11-10-81 $6,041 1978 SCOTT COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT MARCH 1979 - JULY 1981 DISTRICT III M-3-79-4 E 1 H 3-11-80 $5,000 M-3-74-4 F 4 M 3-20-80 $1,974 S-1-24-4 E 1 M 9-07-79 $3,343.80 SCOTT COUNTY 1981 COMMUNITY DEVELOPAENT BLOCK GRANT MAY 26, 1981 - FEBRUARY 28, 1985 STANDARD IMPROVEMENTS DISTRICT III GRANT FAMILY NUMBER IN HEAD OF GRANT NUMBER STATUS FAMILY HOUSEHOLD DATE AMOUNT 5-8129 E 2 M 6-28-83 $9,989 5-8148 E 2 M 6-12-84 $2,140 5-6103 F 3 M 7-13-82 $5,422 5-8159 F 6 M 12-11-84 S 286.70 5-6132 F 2 M 5-10-83 $1,520 S-8140 F 3 F 6-14-84 $7,585 S-8104 F 2 F 7-27-82 $8,467 S-8160 E 1 F 7-24-84 $7,755 5-8107 E 1 F 9-20-82 S1,297.50 5-8130 F 3 F 10-11-83 $2,067 5-8139 F 2 F 2-14-84 $9,969 5-8114 F 3 F 10-15-82 $1,490 MAY 26, 1981 - JULY 6, 1984 PASSIVE SOLAR DEMONSTRATION PROGRAM PS -014 F 4 M 10-14-83 $3,800 5-8030 F 3 F 2-02-83 $2,706.06 AUTHORIZATION FOR DISBURSEMENT OF PROCEEDS TO PAY COSTS OF ISSUANCE RE: $3,140,000 Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota Tax Increment Revenue Refunding Bonds, Series 1984 The undersigned, Dean Colligan and Jeanne Andre, Chairman and Executive Director, respectively, of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota (the "Authority" ) hereby authorize and direct you to disburse the following amounts to the following named persons from the Cost of Issuance Fund created under section 4.03 of that certain Indenture of Trust, dated as of October 1, 1984, between the Authority and First Trust Company of St. Paul with respect to the above-captioned bonds (the "Bonds" ) : PAYEE AMOUNT Springsted Incorporated $ 1,704.00 Norwest Bank - Mpls. 10,000.00 City of Shakopee 2,407.22 City of Shakopee - HRA 592.73 The undersigned hereby certify that the above-listed sums are the bills received to date with respect to the cost of issuance of the Bonds as described in Section 4.03 of the Indenture, and that the originals of such bills are attached hereto. You are hereby authorized and directed to pay such amounts directly to the payees listed above. Dated: March 28, 1985 HOI G AND REDEVELOP NT AUTHORITY C BY ITS Chairman And BY Executive Director AUTHORIZATION FOR DISBURSEMENT OF PROCEEDS TO PAY COSTS OF ISSUANCE Re: $4 , 200 , 000 Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota Tax Increment Revenue Refunding Bonds, Series 1984 The undersigned, Dean Colligan and Jeanne Andre, Chair- man and Executive Director, respectively, of the Housing and Redevelopment Authority in and for the City of :�hakopee, Minnesota (the "Authority" ) hereby authorize and direct you to disburse the following amounts to the followinry named persons from the Cost of Issuance Fund created under ''-ction 4 . 03 of that certain Indenture of Trust, dated as of February 1 , 1985, between the Authority and First Trust Company of St. Paul with respect to the above-captioned bonds (the "Bonds" ) : PAYEE AMOUNT O ' Connor & Hannan $ 1, 575 . 54 O'Connor & Hannan $ 24 , 415 . 33 Holmes & Graven 15, 000 . 00 Springsted Incorporated 3, 839 . 00 Springsted Incorporated 3, 140 . 00 First Trust Saint Paul 3, 861 . 25 K.F. Merrill Company 10 ,895 . 50 K.F. Merrill Company 11999 . 00 Shakopee HRA 285 . 05 City of Shakopee 5 , 921 . 79 The undersigned hereby certify that the above-listed sums are the bills received to date with respect to the cost of issuance of the Bonds as described in Section 4 . 03 of the Indenture, and that the originals of such bills are attached hereto. You are hereby authorized and directed to pay such amounts directly to the payees listed above. Dated: April 1985 . HOUSING AND REDEVELOPMENT AUTHORITY By Its Chairman and By . Its Executive Director HRS � b HOUSING and COMMUNITY DEVELOPMENT BRI FS April, 1985 Volume 11, Numher 5 Star City Conference Postponed Date for NAHRO Membership Until September 17, 18, 19, 1985 Conference Set A special one-day session for designated Star Cities The Minnesota Chapter of the National Association of to be held in June. See May conference briefs for Housing and Redevelopment Officials(NABRO)will hold details, or call Harry RosefeIt at (612) 296-5010. their membership meeting and conference May 22-24, 1985 at East Grand Forks,Minnesota.Focusing on the future,the conference is for those concerned with state-of-the-art Governor Perpieh Proclaims May management and development skills. There are sessions designed especially for commissioners, social service pro- "Minnesota Beautiful viders, would-be developers, as well as other sessions that as Beautiful" d or town a deal with specific career problems such as winning Many people want to make t g conflict, understanding human behavior and building a more pleasant place to live,but they just don't know what to better team. All of the speakers are knowledgeable and do or where to start. Minnesota Beautiful, a statewide articulate,many are nationally known experts in their field. campaign to beautify Minnesota through clean-up, tree- In addition to the stimulating sessions, the election of new planting,and other environmental projects,will provide you Board members will be held. We urge NAHRO members with information, ideas and referrals to other persons or and non-members to attend. The cost of meals and regis- projects. Although various communities and organizations tration for members prior to April 22 is S 120,and S 130 after already sponsor clean-up projects, Minnesota Beautiful's that date. Similarly, for non-members it is 5130 prior to purpose is to complement these existing projects, not to April 22,and S 140 after. Daily registration is also possible. compete with them. The goal is to help make Minnesota a Lodging is billed separately and payable to Regency Inn. etter place, not only to live bbut to visit. There will be Single occupancy for two nights is 577.76,double occupancy kick-off activities, poster contest, and several categories of is 545.36 per person for two nights. awards for communities of various sizes. Donations of For more details or to receive registration forms, call money, services, materials, and people's time are needed. Gloria Leeson,(218)829-8634 at the Brainerd HRA;or Jan Contributors will be recognized in publications and in Hogan (218) 291-6605 at the Metro HRA. campaign publicity. Those wishing to contribute may print Flt, to East Grand Forks! their name or logo on any donated materials. We want just 5108 per person. A charter flight everyone to know which firms and businesses support Roundtrip flight is will leave Minneapolis at 4:10 a.m.on May 22 and will arrive environmental clean-up and beautification• en only with A truly beautiful Minnesota can happ Y in East Grand Forks at 10:05 a.m. Reservations must b j volunteer help. Start with your own home or business, and made with Firstworld Travel by April 8.Call Bonnie at 612 224-7581 to make arrangements. Final payments are due to then plan community projects, and take several pictures. her by April 17. Call or write Minnesota Beautiful to describe what you are doing,share information or to request help. But most of all, do something, a little effort makes a big difference. MN Housing Finance Agency For more information, call or write: Moves to New Address • Nick Riley,Assistant Director, Office of Environmental Resource Development, 101 Capitol Square Building, As of April 1, 1985,the Mn Housing Finance Agency will 550 Cedar Street, St. Paul, MN 55101, (612) 297-3190 be moving to a new location.Previously at 333 Sibley Street, • Barb Gustafson,Director,Office of Volunteer Programs, Suite 200, St. Paul, the new location is 400 Siblev Street, De artment of Natural Resources,DNR Building, Box Suite 300, St. Paul, MN 55101. The telephone numbers of epartLafayette Road, St. Paul, MN 55146, (612) the MHFA staff will remain the same. For general informa- 36, 500297_1449 or toll free 1-800-652-9747 in Minnesota. tion call(612) 296.7608. of of HOUSING AND COMMUNITY DEVELOPMENT BRIEFS is Finance ajoint publication ubl c and tof the League Chapter of the National,the Department Association est of Energy'and Economic Development,the Minnesota Housing Fm Agency. rican Center Housing and Redevelopment NITS 55101reparedMichaby the Auger. art (612)296 2394.Lettement rof Energy and s articleand sup gestions from reade Bare welcome. Bldg..150 E.Kellogg.St.Paul, OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 2, 1985 Vice Mayor Vierling called the meeting to order at 7:05 p.m. with Cncl. Wampach, Lebens, Leroux and Colligan present. Mayor Reinke arrived later. Also present were John K. Anderson, City Admr. ; Judith S. Cox, City Clerk; Jeanne Andre, Community Development Director; H. R. Spurrier, City Engineer and Julius A. Coller, II, City Attorney. Wampach/Leroux moved torecess to conduct an HRA meeting. Motion carried unanimously. Colligan/Leroux moved tore-convene at 7:31 p.m. Motion carried unanimously. Liaison reports were given by Councilmembers. Vice Mayor Vierling asked if there was anyone present in the audience who wished to address the Council on any item not on the agenda, and there was no response. Colligan/Wampach moved to approve the minutes of March 5, 19 and 20, 1985 as kept. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Colligan moved to approve the extension of the preliminary plat ap- proval of Fox Run lst Addition for twelve months. Motion carried unanimously. Mr. Fred Corrigan asked for a determination of the length and requirements of the road he has planned for Fox Run lst Addition in light of the change from the proposed 11 lots to two lots. Some discussion followed. The Comm. Develop. Director stated it would be most appropriate for the developer to make a formal request to enable staff to conduct a thorough review in the final plat process. Colligan/Wampach moved to direct staff to meet with Mr. Corrigan to determine the concerns and give him the necessary requirements for the road construc- tion, and to inform the Council of the outcome. Motion carried unanimously. Leroux/Wampach moved to direct staff to send a letter to our Senators and Representatives to inform them of the City's need for the Time-Distance Legislation requirements so cities have the option of requiring at least fire department response time. Motion carried unanimously. Colligan/Leroux moved to place on file the letter dated March 28, 1985 from the City of Hutchinson regarding a request for Industrial Revenue Bonds, with the notation that it is the first request received. Motion Carried unanimously. Shakopee City Council April 2, 1985 Page 2 Leroux/Wampach moved to authorize appropriate City officials to take a position against Senate File 1190 and House File 1116, amending Section 462 of State Statutes regarding transfer of tax increment financing re- porting requirements to the State Auditor's office and providing for an early sunset to provisions allowing interest rate reduction programs to be administered by Housing and Redevelopment Authorities under this statute. Motion carried with Cncl. Lebens opposed. Leroux/Wampach moved to grant the request of Ron Carlson for 50 addi- tional hours of duty time for the Golden Glove Boxing program. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Admr. reviewed some of the Industrial Development Bond (IDB) guidelines or criteria presented by staff at the request of the Council. Discussion followed regarding the policy developed by Bloomington, and whether or not there is a need for additional equity requirements for the applicants, or if that is better left to the financial institutions to establish at market rates. Leroux/Colligan moved to direct City staff to draft Shakopee Policies and Criteria for the review of municipal industrial development financing ap- plications in resolution form that adopts in total the City of Bloomington's policy of the same name, with the addition of a requirement of 15% equity participation by the applicant. Motion carried unanimously. Lebens/Colligan moved to open the public hearing regarding the application for $2,000,000 IDB by the Bemidji Super 8 Partnership. Motion carried unanimously. The City Clerk informed Council that all of the required information has not been submitted by the applicant, and therefore she would recommend taking comments and continuing the public hearing to May.. 7, 1985. Mr. Murray Williamson, applicant, gave some background on the Super 8 motels and what they have in mind for development in Shakopee. Mayor Reinke arrived and took his seat at 8:30 p.m. Mr. Williamson continued his presentation. He stated that 80% of major economic development from businesses comes from firms that employ less than 50 people. He said they understand that their motel will not survive on the racetrack business alone, and they have to be aggressive in promoting other activities in Shakopee that will in turn benefit other businesses in Shakopee. He said he is waiting the results of a feasibility study, and at this time is not sure they will want to proceed with the IDB financing, because of the cost and time involved. It is his belief that the better the project, the lower the equity required. Therefore, he would be in favor of letting the equity be determined by the market place. The City Admr. said that this proposed development in its location would have a high priority under the criteria _`or IDB's as set up now for Shakopee. Vice Mayor Vierling asked if there were any comments from the audience, and there were none. Lebens/Leroux moved to continue the public hearing to May 7, 1985 at 8:00 p.m. Motion carried unanimously. April 2, 1985 Page 3 The gavel was passed to Mayor Reinke. The Admin. Intern gave some background regarding the variance request by Zylstra-United concerning character generators. The Comm. Develop. Dir. questioned the City accepting the cost of activating an additional channel at a future time, as those costs were included in the proposal. Mr. Suranyi, ZU General Manager, replied the cost of activating the channel would not be charged to the City, but only- the equipment for it. Discussion continued regarding ZU's liability to the City and the amount of equipment being purchased. Colligan/Leroux moved to rescind Variance No. 3 in its entirety and approve Variance No. 4 as submitted by Zylstra-United as conditioned upon the re- ceipt of a letter from the Zvlstra-United System Manager stating that they are in full agreement with the City of Shakopee's assumptions as addressed in Attachment No. 4 of the memo dated March 28, 1985 from the Admin. Intern, and conditioned upon receipt of an acceptable list of equipment. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to award the 1985 City Towing Contract to Lester Koehnen, 804 East lst Avenue, Shakopee, Minnesota. Mayor Reinke asked if anyone from the audience wished to comment on this item, and there was no response. Discussion followed with Mr. Koehnen regarding who he would be contracting with for the towing of large vehicles. The City Admr. was directed to re- quire from Mr. Koehnen a copy of his contract with whomever he will be subletting for the towing of large vehicles. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Leroux moved for a five minute recess at 9:04 p.m. Motion carried unanimously. Colligan/Vierling moved to re-convene at 9:14. Motion carried unanimously. The City Admr. informed the Council that the City has received the first quarter payment for Revenue Sharing, which is October through December, 1984. Three payments will be received this year. Receipt of the fourth quarter is in question. He reminded Councilmembers that at the time they placed a moratorium on equipment purchases, new park tractors were not in- cluded, as the need for them at this time was recognized. Leroux/Vierling moved to authorize the Public Works Dept. to obtain sealed bids for purchasing two new park tractors according to specifications submitted. Roll Call: Ayes; Unanimous Noes; None Motion carried. Councilmembers voted to appoint a nominee to fill the unexpired term on the Planning Commission. Results of the first ballot: Jim O'Brien: Lebens, Vierling George Realander: Wampach David Pomerenke: Colligan, Reinke, Leroux �r;ariopeC �it� �vun; it April 2, 1985 Page 4 Second ballot: Jim O'Brien: Lebens, Vierling David Pomerenke: Colligan, Leroux, Reinke, Wampach Vierling/Leroux moved to cast a unanimous ballot for David Pomerenke to be appointed to fill the Planning Commission vacancy which was created by the resignation of Beverly Koehnen through January 31, 1986. Motion carried unanimously. Colligan/Lebens moved to approve the application and grant an on-sale 3.2 beer license to LA and DJ Partnership, dba Pizza "n" Pasta, 584 Marschall Road, effective April 15, 1985. Motion carried unanimously. Leroux/Colligan moved to reschedule a formal hearing for May 7, 1985 at 9:00 p.m. to consider the alleged violations of Richard's Pub, 911 East First Avenue, on November 21, 1984 and February 14, 1985. Motion carried unanimously. The City Attorney recommended that in the future notices of this type be hand delivered by a police officer, rather than through the mail. Lebens/Vierling moved to appoint Eileen Kolmek to the position of Account- ing Clerk at a rate of $5.78, effective March 26, 1985. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Colligan moved to hire Agnes C. Unze for the position of Clerk Typist II, effective April 8, 1985, salary $1,035 per month. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Wampach moved to amend the budget and direct staff to purchase an audio/visual alarm system and have it installed at the Library per the estimate of $550.00. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Vierling moved to approve the transfer of $33,180.40 from the Capital Improvement Fund to the 1985 Improvement Fund for costs of the 101 Service Road project and $17,846.22 from the Kmart Fund to the HRA Fund. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Wampach moved that bills in the amount of $39,561.88 be allowed and ordered paid. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Leroux moved to amend the City's 1985 budget allotment to Shakopee Community Services by increasing it $2,000 to a total of $40,855.00. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Leroux moved to endorse the efforts of the Louisville Township Board to have the speed limit on Lake O'Dowd be established at 15 m.p.h. Motion carried unanimously. Leroux/Wampach moved to authorize staff to submit the. March 14, 1983 re- quest to Ray Eliot of the Minnesota Racing Commission for a 10 cents admis- sion tax at Canterbury Downs, pursuant to M.S. 240.15 Subd. 1(b). Motion carried unanimously. Shakopee City Council April 2, 1985 Page 5 Leroux/Lebens moved to direct staff to establish a meeting time for the HRA to meet with the seniors in the area at the Community Center at the Senior Highrise for the purposes of seeking comment regarding an emergency Call System for senior residence buildings, and to send out a notice de- tailing the alternatives and costs involved. Motion carried unanimously. The City Engineer clarified that the recommendation for the hiring of a consulting engineer is for general civil engineering work, and not intended for specific highway,downtown or drainage-way work. Some discussion ensued. Vierling/Leroux moved to authorize the City Engineer to negotiate with Orr-Schelen-Mayeron & Associates, Inc. for a contract to provide General Civil Engineering services to the City for 1985, which contract would be renewable with the mutual consent of both parties. Roll Call: Ayes; Reinke, Wampach, Vierling, Leroux, Colligan Noes; Lebens Motion carried. Leroux/Vierling moved to authorize proper City officials to execute the Loan Agreement between the Metropolitan Council and the City of Shakoee for Highway Right-of-Way Acquisition for Parcel Numbers 3 through 6 for TH101 By-pass. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Lebens moved to authorize proper City officials to submit the Loan Agreement as "Final Loan Application" for loan funds to acquire Parcel Numbers 3 through 6 in the TH101 Bypass right-of-way. Roll Call: Ayes; Unanimous Noes; None Motioncarried. Leroux/Wampach moved to direct staff to prepare a resolution abating the second assessment to Charles F. Griffin, 5310 Eagle Creek Blvd. , Shakopee, MN, Parcel #27-915032-00 in the amount of $420.89, and refunding with interest any amounts Mr. Griffin may have paid to date. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Engineer initiated discussion about the recurring maintenance pro- blems with Dean's Lake Road because of the existing drainage system. Con- siderable discussion ensued regarding the alternatives. Consensus was to stay with the status quo regarding the drainage and road in that area. Leroux/Vierling offered Resolution No. 2390, A Resolution Approving the Specifications and Ordering the Advertisement for Bids for the 1985 Curb & Gutter, Sidewalk, and Driveway Approach Replacement Program, Public Im- provement 1985-3. Motion carried unanimously. Cncl. Leroux objected to the requirement of a two-thirds vote of the Council regarding appeals of variance requests from the cable franchise ordinance. He felt a simple majority would be sufficient. Lebens/Wampach offered Ordinance No. 164, Fourth Series, An Ordinance to Amend Shakopee City Code, Chapter 15, entitled "Cable Communications, Franchise Ordinance: by Repealing Section 14.04 entitled "Amendment of Franchise and Variance" and by enacting a new Section 14.04 entitled "Amendment of Franchise and Variance" and by adopting by reference Shako- pee City Code, Chapter 1, and moved its adoption. Shakopee City Council April 2, 1985 Page 6 Roll Call: Ayes; Vierling, Reinke, Colligan, Wampach, Lebens Noes; Leroux Motion carried. Mayor Reinke issued a proclamation that the month of May is "Minnesota Beautiful Month". Colligan/Leroux moved to direct staff to advertise for bids for the pur- chase of the water slide and support components and the erection of the slide. Motion carried unanimously. Bruce Malkerson and Tim Keane, representatives of Scottland, Inc. , made a brief presentation regarding a proposed development of apartments, which would require a zoning change from B-1 to R-4. At this point they are asking for feedback and concerns of the Council that they might address before planning further. Comments were made regarding exterior treatment of the units, water capacity, height limitations and city financial parti- cipation. Leroux/Wampach moved to authorize payment to Mr. Al DuBois in the amount of S676.30 for sewer backup repair costs due to sewer design error. Roll Call: Ayes; Unanimous Noes; None Motion carried-. Lebens/Vierling moved to authorize payment of $69,000 to Custom Fire Apparatus, Inc. , for the chassis for the 1985 fire pumper. .Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Engineer said he needs some better idea of whether a user fee is a viable alternative for storm sewer construction. He reminded Council- members that a user fee would include churches, hospitals, the county and the city having to pay their portion the same as a residence or business. He went over three options. Considerable discussion ensued regarding the various options and alternatives presented. Consensus was to select Alternative No. 4 and Option No. 3 to be presented to the residents. The City Engineer will bring back a resolution and es- tablish a date for a city-wide public hearing on these choices for storm sewer construction funding. Vierling/Wampach moved to adjourn to April 16, 1985 at 7:00 p.m. Motion carried unanimously. Meeting adjourned at 11:33 p.m. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary z. 9365 Boiling Springs Lane Shakopee, Minnesota 55379 April 10, 1985 Mr. John Anderson City Administrator 129 East First Avenue Shakopee, Minnesota 55379 Dear Mr. Anderson, I live at the above address which is a dead-end street and very dark. There are no street lights on Boiling Springs Lane from County Road 89 on down to the dead-end. It would be very much appreciated if you would consider the feasibility of installing street lights along this Lane. One at the curve and another near the cul-de-sac at the dead-end would be helpful, but perhaps a total of four or whatever is normally allowed per block would provide some measure of safety and security for the neighborhood. Thank you very much for your consideration of the above. Sincerely, `�� � �-�="moi✓" Gary S. Kallenbach GSK:nj L� C =V V OF" SHAKOPaE INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, dinnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: Ray Ruuska, Engineering Coordinator SUBJECT: Eaglewood Public Hearing, April 16, 1985 DATE: April 12, 1985 INTRODUCTION: Attached is Resolution No. 2392, A Resolution pertaining to City Council ordering an Improvement and the Preparation of Plans and Specifications for Roadway Improvements in the Eagle- wood Subdivision. BACKGROUND: City Council, Resolution No. 2381, ordered a Public Hearing fo Eaglewood Improvements on April 16, 1985. City Council will hold the Public Hearing at 8 :00 P. M. , or thereafter. The purpose of the hearing will be to hear testimony on the improvement. After hearing testimony on the improvement, City Council may take one of the alternative actions. 1. Do Nothing. 2. Adopt Resolution No. 2392, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Improvement of Roadway Serving Lots of Record in Eaglewood 1st, 2nd, and 31-d Additions and Certain Unplatted Property in Section 31 and Section 32, Township 115, Range 22, Scott County, Minnesota. 3. Continue Public Hearing. ACTION REQUESTED: Adopt Resolution No. 2392, A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Improvement of Roadway Serving Lots of Record in Eaglewood 1st, 2nd, and 3rd Additions and Certain Unp atted Property in Section 31 and Section 32, Township 115, 6 ange 22, Scott County, Minnesota, Project No. 1985-2. f ( Appr v for Submittal H. R. Sp tier, City Engineer HRS/pmp RESOLUTION NO. 2392 A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Improvement of Roadway Serving Lots of Record in Eaglewood 1st, 2nd, and 3rd Additions and Certain Unplatted Property In Section 31 and Section 32, Township 115 , Range 22, Scott County, Minnesota Project No. 1985-2 WHEREAS, Resolution No . 2381 , adopted on March 19 , 1985 , fixed a aate for Council hearing on the. proposed improvement of Eaglewood Roadway Improvements ; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 16th day of April , 1985 , at which all persons desiring to be heard were given an opportunity to be heard thereon . NOW THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . That the improvement is ordered as hereinafter described : Improvement of Roadway Serving Lots of Record in Eaglewood 1st , 2nd , and 3rd Additions and Certain Unplatted Property in Section 31 and Section 32 , Township 115 , Range 22 , Scott County, Minnesota. 2 . Henry R. Spurrier, City Engineer is hereby designated as the engineer for this improvement . He shall prepare plans and specifications for the making of such improvement . Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of, 19 City Attorney MEMO TO: John K. Anderson , City Administrator FROM: Barry A. Stock , Administrative Intern RE: Public Hearing Subscriber Rate Increase Proposal DATE : April 8 , 1985 Introduction Zylstra-United Cable Company has formally filed an application for a rate increase with the City of Shakopee . In accordance with the Cable Communications Franchise Ordinance a public hearing must be held before a rate increase can be granted . Background On December 12 , 1984 the Shakopee City Council met to consider several concessions that had been informally proposed by Zylstra- United . At this meeting , the Council moved to recommend that the Company be informed that the City would be willing to consider a rate increase prior to the scheduled date of relief if the Company could specifically state what the new rates would be and when they expected to make the new rates effective . The Council also wanted to point out to the Cable Company that the City would not be in favor of any rate increase until subscriber complaints were decreased dramatically . Finally , the Council requested the Company to submit a formal application for amendment to the Franchise Ordinance with detailed supporting information. On January 21 , 1985 the City of Shakopee received Zylstra-United ' s application for amendments to the Cable Franchise Ordinance . City staff reviewed the proposals for amendment to the Franchise Ordinance as submitted by the Cable Company and decided that before they could be presented to the Cable Commission and City Council additional information was necessary . On February 11 , 1985 staff informed Zylstra-United Management that additional information was necessary to process their proposed amendments . ( See attachment No . 1 . ) On Feoruary 25 , 1985 Zylstra-United Management informed the City of Shakopee that they would be raising their subscriber rates effective April 1 , 1985 . They further stated that the rate increase would be instituted regardless of any City action in regard to this issue . ( See attachment No . 2 . ) In light of new federal legislation that may have an effect on the City' s right to regulate cable subscriber rates , the City has obtained a legal opinion from our City Attorney. The City Attorney has stated that in accordance with the Shakopee Cable Communications Franchise Ordinance and the new federal legislation , the City of Shakopee does have the right to regulate basic tiers of cable service and multiple tiers of basic service. This would correspond to the universal tier , tier I and tier II of Zylstra-United ' s rate schedule. The City Attorney has determined that the City of Shakopee has no authority to regulate premium channels . ( See attachment No. 3 . ) It is also important to note that according to the new federal law , after December 29 , 1986 , municipalities will have no authority to regulate cable rates regardless of what their franchise ordinance states . On March 18 , 1985 Shakopee City Administrator , John Anderson , received a telephone call from United Division Manager James Clark. Mr. Clark questioned whether or not the City would seek injunctive relief if the Cable Company sent ahead with their proposed rate increase . Mr . Anderson informed Mr. Clark that he felt that it would be in the best interest of the Cable Company if they would go through the procedures established in the Franchise Ordinance for a rate increase and to provide the City with the information requested in their February 11 , 1985 correspondence concerning rates . On March 21 , 1985 Zylstra-United provided the information that was requested in the City of Shakopee ' s correspondence dated February 11 , 1985 . This information is shown in attachment No. 4. When reviewing the information presented in attachment No. 4 , please note that we are in our 4th year of the franchise agreement. On March 27 , 1985 the Cable Communications Advisory Commission reviewed the information provided by the Company. The Commission also reviewed a survey conducted by staff of the cable rates in surrounding communities. ( See attachment No . 5 . ) Generally , commission members agreed that based on the. information provided by Zylstra-United the financial condition of the company was worse than they imagined . More importantly the commission recognized that the new rates proposed by Zylstra-United were not out of line with the rates currently being charged in our area. Several commission members also stated that since cable television is a non-essential service the market place should dictate what rate is acceptable. Before any action was taken by the Commission in regard to this matter several other factors were considered . First , the Cable Company has stated that they will pursue a rate increase regardless of the City' s action. To stop the Company would require legal action on our part . While in our City Attorney ' s opinion we may have legal recourse , it should first be determined whether or not it would be worth the cost to take this issue to court. Second , because much of the new federal legislation in this area has not been tested in court there is no real guarantee of winning if we should pursue this route . Finally , after December 29 , 1986 municipalities will have no control over the rates that cable companies may charge . Citing a reduction in subscriber complaints , improvement-s in the technical quality of the system and the fact the cable television is a non-essential service , the commission moved to recommend to City Council that the appropriate steps be taken to authorize the Cable Company to increase their rates as proposed . The appropriate steps would include a public hearing and amendment to the pertinent sections of the Cable Communications Franchise Ordinance . J � Alternatives 1 . Take the appropriate steps which would authorize the Company to increase their rates as requested . 2 . Do not accept the Company' s proposal for a rate increase . 3 . Take the appropriate steps which would authorize the Cable Company to increase their cable rates as requested and fine the Company $25 .00 for each day or part thereof that they were in noncompliance with the franchise ordinance by having their rate increase in effect without the City' s permission . Staff Recommendation Staff recommends alternative No. 1 . Action Requested Move to take the appropriate steps which would authorize the Cable Company to increase their cable rates as requested i . e . 1 ) hold a public hearing to consider amending the cable franchise ordinance to allow a rate increase , 2) adopt Ordinance No . 166 effective April 23 , 1985 amending the cable franchise ordinance to allow a rate increase . BAS/jms Attachment No. -.a CITY OF SHAKOPEE r INCORPORATED 1870 F 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379.1376 (612) 4453650 t February 11 , 1985 Mr. John Suranyi Zylstra-United Cable 123 West Third Street PO Box 146 Chaska , MN 55318 Dear Mr. Suranyi : On January 21 , 1985 the City of Shakopee received Zylstra- United ' s application for amendments to the Cable Franchise Ordi- 1:1. ':iCv . Please be advised that I have determined that the requests sae are in fact amendments to the franchise ordinance and will -equire Council action. City staff and I have reviewed your requests for amendment to the franchise ordinance in detail and have decided that before we can pursue them , additional information is necessary . I am therefore returning the applications , as well as the filing fee , in order that they can be completed . Please understand that the City of Shakopee is willing to work with Zylstra-United in resolving their alleged fiscal problems . However, we do not believe that it is our responsibility to do the necessary background research that is needed before submitting your requests to the City Council . Zylstra-United must prove beyond a reasonable doubt, in as simplest a fashion as possible , that their proposals are justified . City officials have in the past been disgruntled by Zylstra-United ' s performance during the construction phase of the system and with recent picture quality. I must therefore reiterate that you should provide us with as much statistical evidence as possible to support your requests . When you submit your requests to the City for review we would suggest that you provide the City with the following infor- mation: Increase in Subscriber Rates prior to the Scheduled Date of Relief 1 . 1984 income statement and projected income statements as compared to the original pro forma . ( See Zylstra-United proposal form G-1 page 4 of 20 . ) To allow for an accurate comparison , all financial information should be put in the same format as shown in the original proposal . This will allow for a direct comparison. Th, n'eart of ProgrEss Valley AN EO(141 Mr. John Suranyi Page Two February 11 , 1985 2• Statement of current and as compared to original poOjected subscriber penetration pro forma. 3 . Statement of proposed rates rates as compared to original ' current rates and projected Pro forma . 4 . Survey of metropolitan area communities 1985 cable rates . 5 . Survey of 1985 cable rates charged in other s yst YOU are currently operating. S ems that 6 . Statement of current and as compared to the originapr0jected labor and equipment costs Pro forma. 7 . Current and projected rate of return on net investment. �- Current and � pro 'ected sources and uses of funds to the original pro forma . as compared 9 . Current and projected capital expenditures as compared original pro forma. p red to 10. Current and projected loan information original pro forma , as compared to the Cods dt ' n f S a ee dC a l B S? Ass 0-rx � c s 1 • Detailed floor plans showing offi layout and indicatin g Ce arrangement and building g the site. 2. Letter from Chaska Cit no objection to consolidation officials lithe stating business the in Shakopee. Y have Hess offices 3 . Anticipated cost savings by consolidation of the business offices in Shakopee . 4 . Proposed staffing of the business f original pro forma . ofice as proposed to Reduc+; n0� * Cab c � e Fee 1 . Provision of the information su in rates would also su ggested in regard to an increase pport this proposal . 2. Survey of metropolitan area fees. communities 1985 cable franchise Mr. John Suranyi Page Three February 11 , 1985 iidation or Shakopee and Cha Is Access dios 1 . Proposed location of the facility. 2. Detailed floor plan of the facility. 3 . Statement from Chaska Cityofficialsagreeingt0Zylstra-United Is Proposal for combining the access studios. 4 . Anticipated cost savings associated with consolidation of the access studios . 5 . Staffing for the proposed access studio as compared to the original pro forma . 6 . Equipment for the proposed access studio as compared to the original pro forma. In each area above where a significant change can be identified as compared to the original pro forma it would be advisable to explain any reasons for the discrepancy. If you are unable to provide the information as suggested it might be appropriate for you to re-evaluate which proposals you will resubmit to the City for review. If you have any questions in regard to this matter, feel free to call Barry Stock or myself at 445-3650 . � Please Sincerely , /6ohn K. Anderson City Administrator JKA/jms enclosure .Attachment °%c. 2 Istra - united cable = , ; R television company R February 22, 1985 Office of City Clerk City Hall 129 East First Avenue Shakopee, MN 55379 Dear Sir: I am writing you in regard to a matter of importance. As we have advised the City on several occasions, it has become necessary for Zylstra-United to raise its rates in order to allow it to continue to provide sound cable television services and to derive a profit from rendering such services. In light of Federal legislation that now preempts substantive local matters relating to cable television franchises, it has become necessary to advise the city that, with the exception of the universal tier, our rates will be increased as described on the attached Exhibit A. This rate increase will be effective on April 1, 1985. An analysis of the Cable Communications Policy Act of 1984 (P.L.98-549) and the City of Shakopee Cable Communications Franchise Ordinance has provided us with the legal• determination that the proposed rate increases are lawful. Should you have any questions, please feel free to contact me. Very truly yours, John B. Suranvi Z/U General Manager JBS/mk Attachments 123 West 3rd Street P.O. Box 146 Chaska, MN 55318 6121448-3831 zylstra - united cable television company EXHIBIT A ZYLSTRA-UNITED RATE SCHEDULE 4/1/85 Current RATES Variance $ $ $ Universal (one time installation charge, no monthly charge) 35.00- 35.00 NC MONTHLY CHARGES TIER I Service (Econovision, Channels 2-13 i 25-40) 5.50 7.95 2.45 TEIR II Service (Basic Cable Vision, Channels 2-13 6 25-52) 8.50 11.95 3.45 Additional Outlets (Additional Converter) Econovision 4.40 5.95 1.55 Basic 6.40 5.95 ( ,45) FM Service 3.00 3.00 NC REMOTE CONTROL Rental 3.00 2.00 (1.00) PREMIUM CHANNELS (Ala Carte) HOME BOX OFFICE (HBO) 8.95 9.95 1.00 THE MOVIE CHANNEL (TMC) 8.95 9.95 1.00 SHOWTICINEMAX (MAX) 8.95 9.95 1.00 DISNEY 8.95 8.95 9.95 1.00 DSNEY 8.95 9.95 1.00 BRAVO 6.95 7.95 1.00 HOME THEATER NETWORK (HTN) 5.95 6.95 1.00 SPECTRUM SPORTS 9.95 10.95 1.00 PREMIUM PACKAGES For each additional PREMIUM SERVICE subscribed to beyond the 1st, customers will recieve a $1.00 dollar discount for each additional PREMIUM added to the package, such as: a package including two PREMIUM SERVICES would recieve a $1.00 discount. • BRAVO, FTN, AND SPECTRUM shall be subscribed to on a ALA CARTE basis only. ' All PREMIUM Channel Subscribers shall recieve a free CABLE VIEW PREMIUM CHANNEL GUIDE. INSTALLATION Residential (Aerial or Underground) - 20.00 25.00 5.00 COMMERCIAL• Determined on az e MULTIPLE UNITS• P project basis Determined on a per project basis ADDITIONAL OUTLETS FM OUTLET 10.00 10.00 NC 10.00 10.00 NC • Aerial Drops (over 2001) Basic installation charge plus cost of parts and labor beyond standard installations. • Underground Drops (over 200') Basic installation charge g plus cost of porta and labor beyond standard installations. Increase in Service Lateral change in Service 10.00 10.00 NC Relocation or Vacation Reconnect 5.00 5.00 NC 10.00 10.00 NC CONVERTER Pickup or Delivery -0- 5.00 5.00 SERVICE CALLS RESIDENTIAL NO CHARGE FOR RESIDENTIAL SERVICE CALLS INSITUTIONAL ASSESSED ON A TIME/MATERIALS BASIS 123 West 3rd Street P.O. Box 146 0 Chaska, MN 55318 0 612/448-3831 Attachment No. 3 Law Offices of / KRASS, MEYER & WALSTEN Chartered Suite 300 Phillip R. Krass Paralegals Marschall Road Business Center Barry K. Meyer Barbara J.Hedstrom 327 Soutn Marscnall Road P C Box 216 Trevor R. Walsten Jolene R.Wagner Shakopee Minnesota 55379 Elizabeth B. McLaughlin Lori A.Wermerskirchen (612)445-5080 Rochelle M. Anderson Shelly T.Felsing Of Counsel Office Manager Dennis L. Monroe Wanda Breimhorst March 21, 1985 Mr. Barry Stock City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: Cable Communications Franchise Ordinance Dear Mr. Stock: I have reviewed the correspondence received by the City of Shakopee from Zylstra-United Cable Television Company, dated February 22, 1985. Zylstra advises the City that it has become necessary to raise its rates in order to allow it to continue to provide sound cable television service:: and to derive a profit from rendering such services. The City is further advised that, with the exception of the universal tier, cable rates will be increased as described on Exhibit A attached to the letter of February 22, 1985. Zylstra proposes the rate increase to be effective on April 1, 1985. You have asked our office to render a legal opinion concerning the lawfulness of the proposed rate increase. The Cable Communications Franchise Ordinance adopted September 7, 1982, and accepted October 26, 1982, sets forth rates and other charges charged by grantee for monthly service and installation in Exhibit 2. Section 8.10(B) of the Franchise Ordinance provides that the rates and charges provided in Exhibit 2 shall be maintained constant by the grantee for all services through the first two (2) years after the date of completion of the construction of the initial service area including all zones and the institutional network. The Ordinance further provides that such date shall be determined by the City. The completion of such construction was originally scheduled for November 9, 1983, but was delayed until the actual completion date of December 29, 1983. Thus, the two-year guarantee of grantee to maintain rates for all services constant applies through and including December 29, 1985. This guarantee applies to installation charges, pay- cable, all service tiers, commercial charges and any other rate or charge of grantee for its services pursuant to this Franchise Ordinance. Mr. Barry Stock Page 2 March 21, 1985 Our analysis of Section 623 of the Cable Communications Policy Act of - 1984 (P.L. 98-549) and the City of Shakopee Cable Communications Franchise Ordinance has provided us with the legal determination that the proposed rate increases are unlawful. Section 623 of the Act allows cable operators that are subject to local rate regulations to increase the rate for any service subject to rate regulation by an amount not to exceed five percent per year. Zylstra proposes rate increases far in excess of this five percent ceiling. Thus, to the extent the proposed rate increases exceed the five percent per year ceiling, they are in violation of Section 623 of the Act. We further advise that Section 623 of the Act requires that a city (franchising authority) must act within 180 days on any request by the cable operator for a rate increase or the rate increase will be deemed to be automatically granted. Therefore, please contact Barry Meyer upon his return from vacation on Thursday, March 28th, in order to assure that the City properly acts upon the cable operator's request for rate increases. Thank you. Yours very truly, KRA S, :MEYER 4-WALSTEN�CHARTERED Trevor R. Walste TRW:ph I I ZYLSTRA - UNITED CABLE TELEIISIOh LIMITED PARTNERSHIP _ MINNEAPOLIS SUBURBS STATEMENTS OF INCOME FOR THE YEAR ENDED DECEMBER 31 , 1984 Chaska Shakooee Total SERVICE INCOME. . .-. . . . . . . . . . . . . . . $ 313,976 $ 329, 330 $ 643, 306 EXPENSES Salaries. . . . . . . . . . . . . . . . . . . . . . $ 50,715 $ 50,057 $ 100,772 Payroll Taxes. ._ . . . . .. . . .. .. . . 5, 127 5,045 10, 172 Programming Costs. .. . . . . . .. . . . 101 ,767 103,436 205,203 Consulting and Management Fees 23,478 24 ,553 48,031 Travel and Convention. .. . . . . . . 9,327 5,875 15,202 Legal and Accounting. . . . ... . . . 4,944 4 ,669 9,613 Supplies. . . . . . . . . . . . . . . . .. . . .. 3,050 2,648 5,698 Utilities. . . . . . . . . . . . . .. . . .. . . 8,844 9,870 18,714 Office Supplies and Postage. .. 4,079 3,289 7,368 Insurance. . . . . .. . . .. .. .. .. . . . . 6,017 7,015 13,032 Advertising and Promotion. .. . . 2,810 1 ,908 4,718 Equipment Lease. .. . . . . .. . . . . . . 4,631 13,332 17,963 Rent. . . . . . . . .. . . .. .. . . .. . . .. .. 9,353 . 7,651. . 17,D04 - Rent and Maintenance. . . .. .. 3, 118. 3,396 6,514 Billing Costs. . . .. .. .. .. .. .. .. 5,330 5,480 10,810 Vehicle Costs. . . . . .. .. .. . . . . . . 8,094 7,817 15,911 Other Taxes. .. . . . . .. .. .. .. .. .. 460 1 , 180 1 ,640 Miscellaneous. . . . . .. .. .. .. . . .. 829 602 1 ,431 Depreciation. Expense.. . . .. .... 332,211 359,907 692, 118 Interest Expense. . .. .. .. .. .. . . 158,613 172,974 331 ,587 Amortization, Expense. . . . . . . . . . 8, 124 9,414 17,538 Dues and Subscriptions. .. . . . . . 344 577 921 Telephone. . . . . . . . . .. . . .... . . . . 8,922 7,214 16 , 136 Bad Debts. . . . . . . . . .. . . . . . .. . . . 6, 164 10,551 16,715 Franchise Fees. . . . .. .. . . . . . . . . 15,699 16 ,517 32,216 Pole Rental. .. .. .. .. .. .. .. .. . . 107 4,232 4,339 Engineering Fees. . . . .. .. .. . . . . 72 65 137 Local Access Grant. . . . . ... .. . . - 10,000 10,000 License Fees. . .. . . .. . . . .. . . . . . 1 ,437. - 1 ,437 Total Expenses. .. .. .. .. $ 783,666 $ 849,274 $1 ,632,940 Net Operating (Loss). . . $ (469,690) $ (519 ,944) $ (989,634) OTHER INCOME Miscellaneous. . . . . . . .. . . .... . . $ 2,505 $ 1 ,475 $ 3, 980 j Loss on Sale of Equipment. .. . . ( 1 ,710) (1 ,711 ) (3,121 ) 6 F Net (Loss). .. .. . . .. .. . . $ (468,895) $ (520, 180) $ (989,075) E F t See Accompanying Notes to Financial Statements 1 Operatin > Income Statement . I . . . . I . . . V 1 . I . I . I . I . I . I Z 1N , O I t Z9 it r c6 z :6 z 9: L4 i ILI I;I :E r.L r"I Ln th LD 7d 41 L rp It i V l e m i N LI I 2 Subscriber Information n an b r r ; ✓ i r ' V ; ' ' rn m 1 �S Q Cn Cn I ; Ln I N y I _ I 1 I II d W I W i W ii CL P m I � I v O 1 m O Cb Wm 1 N 1 0 1 V 1 1 II 11 - N V O N N I m l O I W Cn 1 m 1 ✓ 1 W I P 1 m 1 r 11 ry � 11 - Cl fl rr � I i w O ✓ 1 �O ; ✓ 1 ✓ 1 r I y ✓ 1 a I w ✓ I G 11 - I U N W_1 O ; d ID I e J I P N 1 friJI I u � I m m 11 G9 11 � 7 ' 1 1 I 1 I 1 W i I 1 II ui K Ame N i Ami m 1 K K m m I m m 1 m K ; w W N 11 C II d i I N S - N M d - 11 S T - � 1 ' I ' 1 O 1 O i D I ' I A A I ✓ 1 A ; A Ip fD 1 A 1 A - 11 �n 11 1 11 ! 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Other Antenna hicrowove He4dend Earth Aerial Undgid I-net Drops Converter 11149s Lease TOTAL Equip , Equip Costs/OH lowers Station Plant Plant Imprtivat zzz=-::m= =:=====z=====z===: ­===:====c_-=== ==========mm=zz=z ======­= ================— �= Yew 1 0 123 18 20 0 29 28 25 497 49 483 251 49 77 215 0 0 1863 --------- --------- -------------------------------------------------------------- --------- --------- --------- --------- ------------------ --------- --------------- ear 2 0 0 0 It 0 0 0 0 0 0 13 20 0 13 34 0 0 91 --------- --------- --------- --------- --------- ------------------ --------- --------- --------- --------- --------- --------- --------- --------- --------- —---------------- 0 0 0 0 0 0 0 0 0 0 14 22 015 39 0 0 90 --------- --------- ---—---- ----—---—---------- --- --------- --------- ----------------- --------------—------------—--------------- -—------ --------- ------------------ - leaf 4 0 5 0 0 0 0 0 0 0 0 15 24 0 5 13 0 0 62 --------- --------- --------- --------- -------- -------- —------ --—---- ---—-—---------- -----------------------------------------------------—------------ fear ------ fear " 0 6 0 6 0 0 0 0 7 1 23 29 1 7 47 0 0 127 --------- --------- ----------------------------- -------------------——---------------------- ----------—------—-----— -—------ --------- -------- —-----—--------- ---- -_ It, ^v 'y _Q 0 0 0 1 . 1 25 32 1 8 56 0 0 147 --------- --------- --------- ------------ —-------- ----------------- ----------------------------------------- -—---------------------- fear 7 0 8 0 10 0 0 0 0 8 1 20 36 1 7 66 0 0 167 --------- --------- --------- -------- -------- --- ---------------------- --------- ------------ Tear 8 0 9 0 11 0 0 1 0 - 9 1 31 19 1 10 75 0 0 TV --------- -- ------ --------- --------- --------- - ------—----------- -- ---------------------------------------------------------------—--------------- Year-9_ ear-9- --- 0 to 0 12 0 0 1 0 10 1 34 41 1 11 03 0 0 206 ------- ------ --------- Year 10 0 11 0 13 0 1 1 1 11 1 37 47 1 12 94 0 0 230 --------- --------- --------- ------------------ -------—------------------ --------- --------- --------- ----------------- ----—---—-------------------- Teor 11 0 12—---- 0 14 0 1 1 1 12 1 40 52 1 13 104 0 0 22 ---------- --------- --------- --- ----------——— —_--- --------------- ------------------------------- Year 1' 0 13 0 15 0 1 1 1 13 1 44 57 1 14 117 0 0 278 --------- --------- --------- Tear 13 --------0 14 1 17 0 1 1 1 14 1 49 61 1 131 0 0 310 --------- - --------- --- Teat 14 0 is 1 IB 0 1 1 1 15 t 53 69 1 17 146 0 0 339 -- --- --------- --------- ---—- —---- —--------- - lyul ,,, V- 11 '1 70 0 1 1 1 17 2 59 76 2 It 164 0 0 371? ----------------- ----------------------—------— EN'Ilk EXPEXIIIIIJUS (PhDJECTE10 (I in 000's) Year Land L/D lest Vehicles Cap. Other Antenna Microwave He4dend Earth Aerial Llndyrd I-net Drops Converter 11figs Lease TOTAL Equip Equip Costs/OH lowers Station Plant Plant laprov&t ========= =_=====zZ======­=Z-2— ====z-= =_=z-_: fear 1 12 92 I'D 24 59 8 28 0 171 21 226 156 0 33 124 31 3 1016 --------- --------- --------- ----------------------—--- ------------------ --------- ------------------ --------------- ----------------- fear 2 0 0 - 0 . 0 147 0 0 0 0 0 211 146 0 30 Its 0 0 649 --------- --------- ------------------------------- Ye,ir 3 0 0 0 0 0 0 0 0 0 0 42 30 0 5 19 0 0 96 --------- --------- --------- -------------------------------------------------------------------------------------------------------------- Yeor -- Year 4 0 0 0 6 0 0 0 5 5 a 20 0 15 39 0 0 100 --------- --------- --------- -----—---—------ ----—------------—--------------- --------- ------0 —--------------- ---18 -------—-------— —_-39 - Year 5 0 1 0 6 0 0 0 0 0 0 5 2 0 7 8 0 0 28 --------- --------- --------- ------------- Year 6 0 5 0 6 0 0 0 0 0 0 3 0 0 --------- --------- -------------------------- ------ 0 27 ---------0---------5---------0------6—-—---- —---0 0 0 0 0 0 4 0 0 3 5 0-----— --Year-'-- 23 --- - Year a ---------0 5 0 0 —-—--- 0 0 1 0 0 1 4 4 C 3 5 0 0 23 --------- --------- ---------—-—---- - Y"t 9 0 6 0 0 0 1 0 0 --------- ---------------------------------0-—-__ —----------------— --------- ---------1 -----5------5-— 4 0 2 5 0 0 24 Year 10 0 5 0 0 0 0 1 1 0 1 4 4 0 2 5 0 0 23 ------------------ --------- -----------------—--—--- year 11 0 5 0 0 0 0 1 1 0 1 4 4 0 2 5 0 0 23 ------------------ --------- --------- -------— year 12 0 5 0 0 0 0 1 1 0 1 4 4 0 1 5 0 0 22 —---------- -------- ------------------—---—- —--------------------------------------------——-—-—-—-—— Year 13 0 3 --1 6 0 0 0 0 0 0 4 4 0 1 2 0 0 21 Year*14- ---------0 ---------5 ------ -I ------_0—-------I _______4---------4-_____0_--—-—-I-____2_ ------------------ ------------------——--------—---------— Year 150 5 1 0 4 0 1 1 0 0 --------- -------— —------- ------ --------0 --—----—_— YEARS 1-3 ESTIMATED In addition, depreciation in the proposal was calculated on a "book" basis; however the actual partnership books have been kept on a tax basis. Capital Expenditures Cont, - I O O r�0 r N II II —tn I -` I I , m j _ 1 1 I 1 I I G I 1 � I i 1 1 I 1 I I I I 1 0 1 0 1 - 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 I O it N O 1 1 1 1 I 1 I 1 1 1 1 1 1 1 1 1 1 I- D 11 I 1 i 1 I - il - 1 1 1 I 1 1 1 I 1 N I 6)1 1 .V1p 1 y 1 m I w I .410 I N P I N I V I P 1 ; e�O 11 - 1. 1 I 1 I 1 1 1 I 11 - . j 1 I 1 1 1 1 1 I 1 1 I 1 1 II O. 1j y 1 1 N I 1 0 1 �O 1 V 1 P w l O 1 0 1 O I V l i II 11 1 i 1 1 1 1 1 1 1 I N • 1 - . i r l 1 i I 1 I I 1 I ; 1 1 tl li N 1 b 1 . I m I O r 1 m l b I P 1 O 1 m I n 11 .• I I 11 11 zg - • 1 1 1 1 I 11 1 1 1 1 it • 1 1 1 1 1 I 1 } 1 1 I I 1 l 1 1 1 - - 1 i I 1 I (J li r rp ii _ t t 1 1 1 1 1 1 11 1 ♦ L _w 1 I IV 1 1 1 1 I- I ; _ I - r 4 Rate Schedule . . . . . . . . . . . - - - - - - - - r - r - I . . . . . . . . . i Z W r ;61 V CL I j Annual Loan information itit- I ' ! 11 it I ;' r 1 11 it 9 � 1 1 1 1 1 1 1 1 ; 1 1 1 ' it 1 - 1 , 1- 1 I 9- I 9 11 A II - V V V O 1 V 1 l ; ' 1 1 1 1 1 1 ' i 11 II ' 11 - 1 1 1 I 1 1 1 1 1 I 1 it _ II it it 11 - ' 1 1 1 1 I I , P 1 � 1 ,O '1 m l �r 1 •r 1 P „ � 11 r r- � it ii o 1 I 1 I 1 1 1 1 1 11 � 11 m i 1 I r 1 1 11 - 1 1 1 II , I 1 X11 C ' O 1 O 1 ' 1 i < 11 y 11 it � 1 i i i i i 1 i i 1 i r it r 1 1 11 O^� - 1 ;1 it it 1 1 6 Sources anc Lses of Funds 2 z Ig t2 2,z Z t 4 5F zl tz zi .77 v:t RETURN ON INVES MERr The rate of return on the investment in the Shakopee system has been calcu- lated in two different manners, once as the return on assets,l and once as the return on equity. CURR= (AS OF 12/31/84) Assets = $1,644,000 Net Income(Loss) Projected To Date = ($898,000) Equity = $619,000 Return on Assets = -55% Return on Equity = -147% PR0.TECTED (THROUGH YEAR 15) Assets = $2,005,000 Net Income (Loss) _ ($344,000) Equity = $619,000 PROPOSAL The proposal indicates that Zylstra-United expects a rate of return of 17-19% over the life of the franchise. (rtn invs) 3/30/85 8 LABOR AND Bwn*Eg 00625 The operating expenses of the partnership have not been recorded in the same manner as presented in the proposal. For example, utilities expense includes office utilities (shown in the proposal under system G & A) , as well as power for amplifiers (shown in the proposal under plant costs) . Therefore, a summary of the 1984 operating expenses is shown below. United's assumptions for cost increases are shown on the next page. SRMOPEE 1984 OPERATIM ExpENSE SU4YVUZy Basic Programming Costs & Royalties $103,436 Salaries, Taxes & 'Benefits 62,117 Management Fees 24,553 Equipment Lease & Pole Rent 17,564 Franchise Fees 16,517 Office Expenses 14,165 Bad Debt Expense 10,551 L/0 Grant 10,000 Utilities Expense 9,870 Vehicle Expense 7,817 Telephone Expense 7,214 Travel Expense 5,875 Subscriber Billing Costs 5,480 Professional Services, Legal & Accounting 4,669 Maintenance Expense 3,396 Advertising 1,908 Other Taxes 1,180 Miscellaneous 667 TOTAL S306,979 9 f�i In 1985, operating expenses are projected to be $276,000, which is a decrease of $40,000 over 1984. A summary of where the savings will be realized follows. Nonrecurring L/0 Grant $ 10,000 Professional Services & Travel Expenses (due to inhouse staff & on-site manager) 5,000 Office Expenses & Related Costs (due to consolidation of offices) 10,000 Bad Debt Expense (Reduction due to consistent collection & follow up on delinquent accounts) 7,000 Salaries, Benefits 8,000 TOTAL SAVINGS $ 40,000 Beyond 1985, United anticipates costs increasing at an annual rate of 5%._ (1br eqp cts) 3/20/85 10 Attachment # j Current Metro Area Comparison of Rates and Charges March 22, 1985 Universal Econovision Basic Channels 2-13 Channels 2-42 Channels 2-52 pay Installation Tier I Tier II Tier III Channels Charges Shakopee Current Free $5.50 $ 8.50 $5.95-8.95 $20.00 Proposed Free 7.95 11.95 6.95-9.95 25.00 Chaska Free 7.95 11.95 6.95-9.95 19.95 PriohLake N/A 9.95 N/A 8.95-10.95 24.95 Rogers Richfield Free N/A 15.00 9.95-10.95 24.95-39.95 Edina Free N/A 15.00 9.95-10.95 24.95-39.95 Eden Prairie Free N/A 15.00 9.95-10.95 24.95-39.95 Hopkins Free N/A 15.00 9.95-10.95 24.95-39.95 Minnetonka Free N/A 15.00 9.95-10.95 24.95-39.95 Minneapolis Free 8.45 10.95 9.95-10.95 Group W Burnsville N/A N/A 7.95 10.75 19.95-24.95 Blaine N/A N/A 7.95 10.75 19.95-24.95 Columbia Heights N/A N/A 7.95 10.75 19.95-24.95 St. Anthony N/A N/A 7.95 10.75 19.95-24.95 Storer Brooklyn Park N/A 8.45 N/A 8.45-9.95 19.95-24.95 Bloomington N/A 11.46 N/A 11.66 19.95-24.95 CORI= RATE SCHEDULE SYSTW OWNED AMID/OR OPERATED BY UNITED CABLE TELtitiVISION AVERS AVERAGE SYSTEM BASIC RATE1 PAY RATE2 Abilene, TX* $11.64 $11.95 Bellevue, NE 8.45 10.30 Bossier City, LA* 12.39 11.14 Carpentersville, IL 10.75 11.40 East Lansing, MI 9.74 12.34 Effingham, IL* 11.26 11.53 Galesburg, IL* 11.65 12.06 Hammond, IND 8.17 9.48 Perrvton, TX* 13.92 9.85 Peru/Mendota, IL* 9.76 11.75 Sweetwater, TX* 11.32 9.86 Tyler, TX* 10.88 11.33 Plainville, CT 11.77 11.51 Vernon, CT 13.45 14.24 Downriver, MI* 10.60 10.07 Eastern Shore, MD* 7.83 9.07 Boise, ID 10.55 9.47 Casper, WY* 12.08 10.97 Cupertino, CA 8.00 10.70 Foster City, CA 8.55 12.22 Hayward, CA 10.70 11.66 Ga11up, NM* 11.78 11.61 Grand Junction, CO* 11.51 11.44 Moab, UT 9.95 11.33 San Leandro, CA 10.70 11.73 San Lorenzo, CA, 10.70 11.73 Santa Fe, NM* 10.75 11.53 1The average basic rate charged in each system is listed, since some systems are comprised of more than one franchise area, and the rates within those sys- tems may vary slightly. Systems marked with an * have EBS charges included, in order to make a valid comparison between the number of services offered in Shakopee and in other United Systems. 2The average pay rate is given for each system, again due to rate differences within a system's franchise areas. Also, some system have discount pricing in place. (rtsched) 3/20/85 MEMO TO: John K. Andersen , City Administrator FROM: Barry A . Stock , Administrative Intern RE: Amendment to Cable Franchise Ordinance - Public Hearing DATE: April 10 , 1985 Introduction Zylstra-United has formally applied for an amendment to the Cable Franchise Ordinance . The City of Shakopee ' s approval of the proposed amendment would allow the Cable Company to increase their cable rates prior to the scheduled date of relief (December 29 , 1985 ) . In accordance with the Cable Communications Franchise Ordinance , a public hearing must be held before an amendment can be considered . Background On March 21 , 1985 Zylstra-United formally filed their request for amendment to the Cable Franchise Ordinance with the City of Shakopee. ( See attachment No. 1 . ) The current Cable Communi- cations Franchise Ordinance states that no rate increase requests shall be approved until two years after completion of construction of the initial service area. I have circled the pertinent sections of the code which address this langua_e . ( See attachment No. 1 Page 1 . ) On March 25 , 1985 the Shakopee Cable Communications Advisory Commission reviewed Zylstra-United ' s request for amendment to the Cable Franchise Ordinance . In addition to - recommending approval of the Cable Company ' s rate increase request the Cable Communications Advisory Commission also moved to recommend to City Council that the franchise ordinance be amended by extending the rate freeze until December 29 , 1986 . Attachment A - page 1 of exhibit 2 of the franchise ordinance should also oe amended to reflect the new rates that are being proposed by the Cable Company. The City Attorney has drafted the appropriate ordinance amending Ordinance No. 100 entitled "Cable Communications Franchise Ordi- nance" , reflecting the changes as recommended by the Shakopee Cable Communications Advisory Commission . ( See attachment No . 2 . ) Alternatives 1 . Amend the Cable Communications Franchise Ordinance as recom- mended by the Shakopee Cable Communications Advisory Commission . 2 . Do not amend the Cable Communications Franchise Ordinance. Staff Recommendation Staff recommends alternative No_. 1 . Action Requested Move to amend the Cable Communications Franchise Ordinance by adopting Ordinance No. 166 , which extends the cable rate freeze until December 29 , 1986 and adepts a new rate schedule. BASl jms Attachment :cumber One Number (office use enly C11TY OF SHAKOP-- APPLICATION FOR VARIANCE FROM OR AMENDMENT TO'CHAPTER 13 OF CITY CODE, CABLE COMMUNICATIONS FRANCHISE VARIA,'VCE Date: 3/21/85 Contact Person: Phone: �nr _ _612-448-3831 Address: 123 W. 3rd; P.O. Box 146 Cinaska MN 55318 C ' .,i ,.:>' State Zip Consultant: (1 f' any) Phone- Address: hone:Address: City State Zin requirements of Franchise: See Attachment ##1 Citation for requirement in Offering: Franchise Ordinance, Section 8.10(B) , Requested Variance: Zylstra-United Cable Television Company proposes to raise .the charges in the Shakopee Franchised area to those as listed in AttachmentII. This will establish one uniform set of rates within Z/U's operating area. Reasons for Requesting Variance (i.e. hardship, expense, delay, technical needs) The company continues to be in a severe financially distressed situation and is seeking partial relief through these rate adjustments. Sigh'ature o_' Applicant �� (Page 1) ATTACHMENT 0 1 Section 8 of Franchise Ordinance 8. 10 Rates and Other Charges 8. 11 Rate Changes 8. 10 Rates and Other Charqes A. Rates and charges charged by Grantee for monthly service and installation and other charges hereunder shall be uniform, fair, and reasonable and designed to meet all necessary costs of service, including a fair rate of return (consistent with offering) on the original cost, less depreciation;, of the properties devoted to such service (without regard to any subsequent sale or transfer price or cost of such properties) . In addition, the standards to be con;sidered by City in sections 8. 11 D 1-10 shall be applicable in::the establishment of rates under this section. B. Rates and charges are included in Exhibit 2. Grantee i shall maintain rates for all services constant through the first I! two (2) years after the date of completion of construction of the Initial Service Areaincluding all zones and the institutional network. Such date shall be determined by the City. This guarantee applies to installation charges, pay-cable, all service tiers, commercial charges and any other rate or charge of Grantee for its services pursuant to this Franchise. C. Notwithstanding the rates set forth in Exhibit 2, Grantee may offer both its initial and additional installation services to subscribers�at uniformly applied reduced rates. D. Service requests for maintenance or repair of the System shAll be performed at no charge to a subscriber. If such maintenance of repair is required as a result of damage caused by subscriber or for repeated service calls where the problem is diagnosed as unrelated to the cable system, Grantee may charge its actual cost for time and material. 8. 11 Rate Changes. A change in any rate, when not inconsistent with applicable requirements of the FCC, the: Board, or other lawful authority, may be initiated by Grantor or Grantee. Any such rate change shall be subject to approval by Grantor in accordance with the provisions of this section and the following paragraphs: A. No rate change may be made without approval by majority vote of the City Council of City. `j' Ci (Page 2) . B. No rate change shall be approved that would result in different rates of charges for service tosubscribers in the rate territory who are similarly situated, in the sole opinion of City. C. No rate or charge change will be approved unless all of the standards and prerequisites for review have been met and complies with and determinations have been made, all - pursuant to this section. D. The standards for reviewing a proposed rate change will include at least the following except when the change is required by Grantee, by the FCC, or by Board action and further review is not deemed applicable by City. 1) The ability of Grantee to render System Services and to derive a reasonable profit therefrom under the existing rate schedule and proposed rate schedule; 2) The revenues and profits derived from System services; 3) The -efficiency of Grantee; 4) The quality of the service offered by Grantee; S) A fair rate (consistent with offering) of return on net investments (Original cost less accrued depreciation) , In no event shall original cost .used in determining net investment exceed the proposed construction cost contained in Grantee' s offering. (Labor and materials are deemed included in the construction cost proforma included in Grantee' s offering. ) ; 6) A fair rate of return with respect to investments having similar risks to that of providing cable communication services; 7) The extent to which Grantee adheres to the terms of this Franchise; 8) Fairness to residents and subscribers; 9) Capital expenditures by Grantee in providing updated technology and service to subscribers, 10) Such other factors as City may deem relevant. E. No rate increase request shall be approved until two ' years after completion of construction of the initial service area. (Page 3 ) F. The procedures to be followed in changing a rate of charge shall include at least the following: 1) An application for a rate change will be submitted to City and a copy filed with the Board. 2) The application shall be supported by statistical and other proof indicating that the existing rate of charge is inadequate and unreasonable and that the proposed increases are required to enable the Grantee to render service to fulfill its obligations under this Franchise and to derive a resonable profit therefrom; 3) The application shall include current information and financial information with at least the following: a. Balance sheet; b. Income statement; C. Statement of sources and applications for funds; d. Detailed supporting schedules of expenses, income , assets and other items as may be required by City; e. Statement of current and projected subscribers; f. A current list of rates and charges of Grantee applicable to its Systems, or owned or operated by its parent corporation or other subsidiaries or affiliates of its parent corporation; g. A current list of rates and charges for other systems in the seven county metropolitan area. 4) City will notify the Grantee and the Board and schedule a public hearing on the request within two (2) weeks from the date of receipt of the application and the determination by City of its completeness. Grantee will notifythe public by providing notice of the date, place and time of the hearing each day between 7 : 00 p.m. and 9: 00 p.m. on two (2) channels for one (1 ) week. City will also publish notice ten (10) days prior to hearing in its official newapaper. 5) After closing the public hearing, City will have four (4 ) months within which to make its determination. Any approved change in rates or charges shall become effective upon the date determined by City. 6) If City fails to approve the requested change of rates or charges within the four (4) month period, Grantee may appeal pursuant to the then applicable procedures of the Board. (Page 4) G. City may utilize a rate consultant to advise it on proposed rate changes and to assist it in maintaining uniform rates within the rate territory. A rate consultant may be any person who has sufficient background and experience, in the sole opinion of City, to properly evaluate and analyze rates and charges. H. All costs for the review of an application for a rate or charge change shall be paid by Grantee upon demand of City. The cost shall include, but not be limited to, attorney' s fees, and the reasonable value of services (as determined by City) rendered by City or any of City' s employees, agents or representatives. 1) Any time limit may be waived only if City and Grantee consent. q Ci ORDINANCE NO. 166 Fourth Series An Ordinance of the City of Shakopee, Amending Shakopee City Code , Chapter 15 , Entitled "Cable Communication Franchise Ordinance" By Repealing Certain Sections thereof and by Enacting New Subsections Thereof and Pro- viding New Rates and by Adopting by Reference Shakopee City Code Chapter 1 THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: SECTION I • Repeal Subsection B of Section 8 . 10 , Subsection E of 8 . 11 and Attachment A - Page l of Exhibit 2 are hereby repealed. SECTION II : A new Subsection B of 8 . 10 , Attachment A - Page 1 of Exhibit 2 and Subsection E of 8 . 11 are hereby adopted. B. Rates and charges included in Exhibit 2 and Attachment A - Page 1 hereto attached and made a part hereof, are hereby adopted. This schedule applies to installation charges, pay- cable , all service tiers , commercial charges and any other rate or charge of services pursuant to this Franchise. Such rates shall remain constant through December 29 , 1986 . E. No rate increase shall be approved until after December 29 , 1986 . SECTION III : Penalty Shakopee City Code, Chapter 1, entitled "General Provisions and Definitions applicable to the entire City Code , including Penalty Provisions" is hereby adopted in its entirety by reference as though repeated verbatim herein. SECTION I`': When in force and effect After the adoption, signing and attestation of this Ordinance it shall be published once in the official newspaper of the City of Shakopee and shall then be in full force and effect. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 1985 . Mayor of the City of Shakopee ATTEST: Approved as to form this. day of 1985 . City Clerk City Attorney Attachment A - Fage 1 6)C� ZYLSTRA-UNITED RATE SCHEDULE Universal (one time installation charge, no monthly charge) MONTHLY CHARGES a TIER I Service (Econovision, Channels 2-13 & 25-40) 7.95 TEIR II Service (Basic Cable Vision, Channels 2-13 & 25-52) 11.95 Additional Outlets (Additional Converter) Econovision 5.95 Basic 5.95 FM Service 3.00 REMOTE CONTROL Rental- 2.00 PREMIUM CHANNELS (Ala Carte) HOME BOX OFFICE (HBO) 9.95 THE MOVIE CHANNEL (TMC) 9,95 CINEMAX (MAX) 9.95 SHOWTIME 9.95 DISNEY 9.95 BRAVO 7.95 HOME THEATER NETWORK (HTN) 6.95 SPECTRUM SPORTS 10.95 PREMIUM PACKAGES For each additional PREMIUM SERVICE subscribed to beyond the 1st, customers will recieve a $1.00 dollar discount for each additional PREMIUM added to the package, such as: a package including two PREMIUM SERVICES would recieve a $1.00 discount. * BRAVO, HTN, AND SPECTRUM shall be subscribed to on a ALA CARTE basis only. * All PREMIUM Channel Subscribers shall recieve a free CABLE VIEW PREMIUM CHANNEL GUIDE. INSTALLATION Residential (Aerial or Underground) * 25.00 COMMERCIAL* Determined on a per project basis MULTIPLE UNITS* Determined on a per project basis ADDITIONAL OUTLETS 10.00 FM OUTLET 10.00 * i%erial Drops (over 200') Basic installation charge plus cost of parts and labor beyond standard installations. * Underground Drops (over 200') Basic installation charge plus cost of parts and labor beyond standard installations. Increase in Service 10.00 Lateral change in Service 5.00- Relocation or Vacation Reconnect 10.00 CONVERTER Pickup or Delivery 5.00 SERVICE CALLS RESIDENTIAL NO CHARGE FOR RESIDENTIAL SERVICE CALLS INSITUTIONAL ASSED ON A TIME/MATERIALS BASIS MEMO TO: John K. Anderson , City Administrator FROM: Judi Simac , City Planner RE : Conditional Use Permit No . 367 - issued to Mr . and Mrs . Gordon Hall DATE : April 11 , 1985 Introduc inn : - At their March 14 , 1985 meeting the Planning Commission approved a motion to recommend to the City Council that C. U. P. #367 be revoked due to non conformance with the conditions relative to the on site storage of materials and noise levels. The permit was issued on May 25 , 19814 to Mr . and Mrs . Goron Hall of 9.526 Boiling Springs Lane East to conduct a mobile home service from their home . Conditions of approval are as follows : 1 . All vehicular parking shall be otf street and vehicular parking for employees shall be limited to one non-family vehicle at any one time. 2 . No repair work of moile homes on site. 3 . No storage or parking of mobile homes within the subdivision. 4 . No on-site storage of business materials , including cement blocks , unless contained within a permitted accessoary structure . If the applicant wishes to construct an accessory building the size shall not exceed the ground square footage of the residence. (At the hearing the applicant expressed an intent to construct an accessory building and. the Planning Commission assumed a building permit would be applied for within the next few weeks) . 5 . Signage shall be restricted to one nameplate sign not exceeding two square feet, indicating name and address . 6 . Adequate measures will be taken to control both day and night noise levels. 7 . Annual review of the Conditional Use Permit. Background : Following the issuance of the permit , staff began receiving complaints from residents in the subdivision . The complaints included , storage of materials , noise and that the accessory building was not being constructed . On June 7th staff informed the Planning Commission that the conditions were not being met. The Commission responded by directing staff to inspect for conformity to conditions after 90 days . Throughout the summer complaints were received and accusations were made that nothing was being done about the situation . On November 8th the issue was before the Planning Commission with a staff recommendation to revoke the permit. The Planning Commission decided to allow for observation by members for 60 days . To date , the accessory building has not been constructed and upon inspection some materials are on the property . It is very difficult for staff to monitor the noise levels of the operation and the number of cars parked etc . We rely on the "complaint system" by residents for code enforcement. In this case , a number of resident complaints are being received. Staff Recommendation: Staff recommends revocation of Conditional Use Permit No . 367 for the following reasons : 1. The conditional use is injurous to the use and enjoyment of other property in the immediate vicinity for purposes already permitted ( single family - rural residential) . 2 . Adequate measures are not being taken to control noise and other nuisances so that neighboring properties are not being disturbed . Action Requested : Motion to revoke Conditional Use Permit No. 367 . tw 2 to AMUSE MEN- GLUE LAKE PARS; TFEATME Ri- _ I: ��.AKT 11 I ^ CRE E AYE T K \l. 451, I < I Citi C`'l Is.uES IAKE� N NLMAR ADD' . �G f N ME tONTs II I G IS 14 ;Iz ! rs4ti I ZOSCWCE'S 0 iI a t I IRORIZON i iRIVERViEW (HEIGHTS i I I I I ESTATES` 2N0 ADGN f � MEMO TO: John K. Anderson. , City Administrator FROM: Judi Simac , City Planner RE : Bankers Life Company Rezoning Request DATE : April 11 , 1985 introduction: At their April 4 , 1985 meeting the Planning Commission approved a motion to recommend to the City Council that the Bankers Life Company request to rezone a 9 . 1 acre parcel at 8700 Hwy 101 from B-1 to I-1 be denied for the reason that the existing B-1 zoning "offers numerous uses for the building , as evidence by previous uses" . Background : The Bankers Life Company has been working with staff for the past nine months in order to match a permited B-1 use with the existing conditions. The 9 . 1 acre lot consists of a warehouse building approximately 77 ,000 sq. ft. in size and a fenced storage area with parking lot. The use of the property is and always will be restricted by the septic system , until it is replaced by public sewer . The present system can only handle 3 to 5 people. Bankers Life is having a new system installed which will handle approximately 75 people . They have also restored the building ' s sprinkler system. The permitted and conditional uses in the I-1 zoning class- ification are more compatible with the existing structure and the septic system. In June 1980 the building permit was issued for a warehouse/office and in March 1981 a building permit for a project description of "setting up a production area" , was issued. Historically the building has been used as a combination of retail/wholesale business and manufacturing/warehousing. Along with the rezoning application , Bankers Life submitted a variance request from the minimum lot size for unsewered property in the I-1 district . The current requirement is twenty acres and if the rezoning was approved the variance would be necessary according to code . The plat had been approved in June 19"19 and the 20 acre minimum became effective in October 1979 . The Planning Commission has delayed a decision on the variance request until a rezoning decision is made . Recommendation : Although staff recommends approval of the rezoning because 1) the development and use of the property is significantly affected by the non-availability of public sewer , 2 ) public sewer is not anticipated in this area within the next 15 years , 3 ) the present B-1 zoning is restricting commercial/industrial growth in that area of the City and 4) although the comprehensive plan indicates commercial uses in this area , the parcel abuts I-1 property and does not constitute a "spot" rezoning ; the Planning Commission recommends denial . Action Requested by the Planning Commission : Motion to deny the Bankers Life Company request to rezone a 9 . 1 acre parcel at 8700 Hwy 101 from B-1 to I-1 and move for its adoption. Attached : Case Report Location Map tw � MEMO TO: Shakopee Planning Commission 1a FROM: Judi Simac , City Planner DATE: March 29 , 1985 APPLICANT: Bankers Life Company LOCATION: 8700 Hwy- 10i L2 B1 Hail lst Addn. ZONING: Present: B-1 Highway Business Proposed: I-1 Light Industrial LAND USE: Existing warehouse building - unoccupied approx. 77 , 000 sq. ft . - APPLICABLE REGULATIONS : Section 11. 04 , Subd. 7 FINDINGS REQUIRED: Section 11. 04 , Subd. 7 PROPOSAL: The applicant is requesting a rezoning of the parcel from B-1 Highway Business to I-1 Light Industrial . SURROUNDING LAND USES: North-Floodplain, public East - State Hwy 101 South - I-1 Light Industrial- West - B-1 Highway Business Considerations : 1. The 9 . 123 acre parcel consists of a warehouse t 77 000 s type building approximately q. ft. in size , a fenced storage area and parking lot. 2 . The use of this property has been historically hampered by the inadequate septic system. Many potential tenants have been turned away because the system could not adequately handle the proposed uses. 3 . The applicant is prepared to have a septic system installed that can handle approximately 75 people . They will also be restoring the sprinkler system. 4 . The use of this property will always be restricted by the capacity of the septic system until it is replaced by public systems . 5. The permitted and conditional uses in the I-1 District are more compatible with the septic system than B-1 uses . 6. Although the comprehensive plan indicates commercial development in this general area, the parcel does abut Light Industria! zoning and is on the fringe of commercial district. Recommendation: Staff recommends approval of the rezoning request based upon this finding: 1. The development and use of the parcel is significantly affected by the septic system, thereby affecting commercial/ industrial growth in that area of the City. i T E d ► E t t i. AG P.4 -� a Y � � �� `ti.�,�. • is •"R:F •__,.._...��. • 1. fflb ORDINANCE # 167 Fourth Series An Ordinance of the City of Shakopee Amending Shakopee City Code Chapter 11 entitled "Land Use Regulations (Zoning)" Sections 11.20 and 11.21 By Removing Lot 2, Block 1, Halls -First Addition From B-1 Zoning District, Highway Business,toI-1 Zoning District Ligh Industrial, and By Adopting By Reference Shakopee City Code Chapter 1 and Section 11.99 Which Among Other Things Contains Penalty Provisions. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: SECTION I: Changing Zoning Classification of Lot 2, Block 1, Halls First Addition and Altering Zoning Map - A. Lot 2, Block 1., Halls First Addition is hereby removed from the present zoning as B-1 Highway Business, and Reclassified as I-1 Light Industrial B. The Zoning map Section 11.21 of the City Code is changed in conformity with the foregoing. SECTION II: Penalty Shakopee City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the entire City Code including penalty for violations" and Section 11. 99 entitled "Violations a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION III: When in Force and Effect After the adoption, signing and attestation of this ordinance, it shall be published once in the official newspaper of the City of Shakopee and shall then be in full froce and effect. Adopted in session of the Shakopee City Council held this day of 1985. ;Mayor of the City of Shakopee ARREST: City Clerk Prepared and approved as to form this 16th day of April, 1985. City Attorney �hakvpee Cammunitu !eruiees 129 Levee Drive Shakopee, Minnesota 55379 Phone 445-2742 Community Education • Parks • Recreation • Adult Education Memo To: John K Anderson From George F. Muenchow, Community Services Director Subject: 1985 Municipal Swimming Pool Programming Plan Date April 12, 1985 Background The activity at the Shakopee Municipal Swimming Pool has pretty much stabilized in recent years. The City Council has clearly made it known that this facility is to be operated as a valued benefit for a large - segment of this community. To achieve this objective operating deficits a 0 have been understood to be a part of the system. The proposed Water 0 0 Slide is intended to greatly change this picture. The Slide is certain to bring new excitement to the complex, and in turn, will attract new a customers to the pool. It is expected that this new excitement will create a volume of business which will now cause the pool to generate a surplus rather than a deficit. With this thought in mind plans and recommendations for this season's o c E N coProgramming Plan are predicated upon the theme of retaining pool fees, ON Po, w `n° M hours, wages, etc, similar to 1984. Included in this Memo is a copy of the Water Slide Operations Plan dated —I April 10, 1985. The key piece of information to be found therein is that a s ro ro based upon current projections the Water Slide can be expected to generate L •� v a, a minimum amount of revenue for this first season of $41,250.00. U 3 cn O 1-4 Included in this Memo is a copy of the Water Slide Proposal submitted by ra ro s a, in LeRoy Houser dated 2/10/85. Income projections at that time were stated °1 ° °p at $75,000.00. Operating expense was estimated at $16,500.00. Both 3 n ° figures now look high. �+ w o If there is agreement with this analysis the Water Slide can be expected r- ,� to eliminate any operational deficits at the pool this season. At this •° aa) -n M point it would appear that the capital expense will be recovered in •� M � three years rather than the previously suggested two years. This will c 3 `" w be known more clearly after bids have been received for the project. w L rr)r1DFR6TI\/C CGCn D'r nC Tur- riTv nC cu nvnorc n kin cr^unnI n,ccrr)l�T�nA C`IAIrr —11 CITY OF SHAKOPEE MUNICIPAL SWIMMING POOL/WATER SLIDE 1985 PROGRAM/PLAN A. INTRODUCTION The Municipal Outdoor Swimming Pool located in Lions Park first used in 1969, has been a summer focal point for thousands of fun seeker, swimmers, and sun- bathers. For a number of years the facility was able to meet on-site costs from revenues generated. In the past nine years this has not happened. It is anticipated that with the installation and operation of the Water Slide this summer that this deficit operation will no longer exist. The City has operated the pool as a major service to its constituents. The goal has been to provide a pleasurable safe atmosphere of fun and instruction. B. BACKGROUND 1. Weather conditions are the major factor that determines to what extent the pool is used each summer. If the temperature soars into the 80's & 90' s people will flock to the pool in great numbers. If not, they won' t. The pool has been well used the past two seasons. 2. Economic conditions seem to provide a framework of a wait-and-see attitude on the part of many potential pool users. There is a hesitancy to buy f season tickets if there is a possible chance that they can get by purchas- ing only a few daily tickets instead. 3. Season ticket sales have leveled off in recent years. 4. Lessons registrations generally have been decreasing each year. 5. The 1985 Swimming Pool Budget is predicated upon a bare bones operation mirrored after operations of recent years. Emphasis on safety will remain very important ! In 1983, a $6050 deficit was budgeted with the actual deficit being $8264. In 1984 it was budgeted at $20,650 deficit with the actual deficit being $17,844. 6. Free Season Tickets and Lesson Instruction are available to residents who qualified for the School Free Lunch Program. C. PROPOSED HOURS OF USAGE FOR SUMMER 1985 1. The season will begin Saturday, June 8, and conclude Sunday, August 25 - 79 days. Same number of days as in 1984. 2. Staff will meet for a few hours (paid time) prior to the start of the season to prepare facilities and participate in staff training. 3. The total pool will be available for open swimming from 1 :00-4:20 & 6:30-8:20 daily dependent upon weather (same as 1984) . 4. Swimming Instruction will be from June 17 - August 9 weekdays. Hours are 10: 15-12:30 and 5:30-6:15. Lessons are in blocks of two-week periods, 45 minutes per day, and follow the Red Cross Program; Tiny Tots & Beginners through Advanced Lifesaving. Advanced Lifesaving Course is of four weeks duration. 5. The pool is available for organized responsible groups to reserve the pool for private splash parties beyond regular hours. The fee for these groups is $50.00 for 12 hours or else $1/person, whichever sum is larger. If the water slide is to be included, a yet to be determined fee has to be included. D. PROPOSED PERSONNEL 1985 The staff will consist of a Manager, Assistant Manager, Cashier, Ten Guards/Instr, Aides, and a backup crew of part-time employees. Each of these personnel are scheduled on a regular basis as needed. All perform important functions. They are paid only when they work. n c� II o n �. In U7 N (D (D IyIli 4 rt II cD (n to to to N to (n to C lT7 (� (D 0 O O rr rr O 0 0 x (D II (D (D (D z H :� = = (n z II (n W m () r• cn (n to y y H W (D II m m to O (� I i I r• r• H H H 0 D i i a° n � (D m (D a a n �• �. r r. II m ,r O Q x x, n m U 11 H H =J to H "") C C r• (D (D x x x O r" II r• r• Iv O G r " "- rt rt N (D O r" to II n n n H "' R R. to to rt rt rr d II T T.' r• 0 a tr to in II (D (D r r in (D O II rt rt r• II Ln to (D II m II II tl 00 O w �. II O ' II II c� nP �P nP �P �P nP. nP II Cr O 00 IIOD Ocn^�, -69 _ a w -jII r7 N O w - II � II z LI - 1I �-n r r+ N C) I W O W N r - II II II 00 O W00 tT r o II 00 Lo V+ II N "4 - v -ln r CS z 00 ol �O 00 II 00 00 Ln NN O O -ln b W O II v 00 O -O ON O II 11 O r In w I II is 00 In A n7 II O In r W O v - II 4, � II �P 17P nP nP nP (P) @ @m II w N II O O� N O w Oo CT N is (�Cy -6p, I I - II II II II II - II II II II N z _ Ln II tsr z C7 w 0% II O ~ N O 4- w � ,�"� w w rn rn (s W II \O O ID O CS O O \0 O N N O m II II n II O II � II C7N �+4-' N N - ., a II �-n O V O J W \D In r N 0% CS W N id _ nP ce nP nP nP nP nP nP n8 n8 II h+ W N W Nz N `-� O t•+ �• �--+ �+ W N II O N 00 N OD O In N O Ln w 00 0� N 00 co f l II II 11 II II II II II II II II 11 11 II II LO II tel W --1 IIS N 4- 11 N •L-- o\ N 01 A O 11 00 1-n 4-- \0 co " C7, � O � w 00 r I I � O O � O Ln O Ln O O co O to C31, Co � a\ 0,, II Ln II II 11 II 4' w Lnw II r A O - co co II �� II II II II - II II II II II •6,9- tF} fl N N CT 00 I I p p F v O I I S Ln co 4- 4 O Ln O 00 w W N In J-1 In �O _41 O m II W �O \0 1O 00 0 -r O 00 41 SHAKOPEE MUNICIPAL SWIMMING POOL FIVE YEAR STAFF WAGE COMPARISON POSITION 1y82 1983 1984 1985 PROPOSED 1 . AIDES 3 _on duty at one time; concession,bagroomshowers $3.00-3.40 $3.00-3.40 $3. 10-3.50 $3. 10-3.50 2. GUARDS/INSTRUCTORS 3-6 on duty at one time 4.00-4.20 4.00-4.40 4. 15-4.55 4.15-4.55 3. CASHIERS (1) 4.00 4.00 4. 15-4.55 4.15-4.55 4. MANAGERS (2) 5.00-5. 50 5.00-5. 50 5.20-5.75 5.20-5.75 PROPOSED FEES 1 . Classification of Admissions: CATEGORY 1982 1983 1984 1985 PROPOSED 1. Family Season Ticket By 5/14: By 5/16: $29.00 $29.00 $25.00 $28.00 After 5/14: After 5/16: $32.00 $32.00 2. Individual Season Ticket $16.00 $16.00 $17.00 $17.00 3. Guest Ticket (7 day out of town guests: Family 8.00 8.00 10.00 10.00 Individual 3.00 3.00 4.00 4.00 4. Senior Citizens (age 60+) Free Free Free Free 5. Gate Children(Under Age 19) .90 1.00 1.00 1.00 (Under Age 1) Free Free Free Free Adults (Age 19 & Over) 1.15 1 .25 1.25 1.25 H. ' I o A r r r r r r r r m C C -+ C N •• 1• ',J 'J I`I U• Ll ,O ~ J 19 n G -y Z rn C C O rl t7 19 Y C a p' c 1.1 S y C•, 3, ..• U ,•, Z D r - , , r a Lml C: G s x m CA _, sflo ro c 1 1 f'1 S Y V) to • . t1 !I 2 r+l ry ,q I I •4 J C .v v W N N r� _ I _ I � � � • O ✓t uCp Vt G: 1./1 IN ,N1:. N r I.O N .w.• N G - .N • Q i U U �... V J1 •./1 'l. ;T l• N N cL N L V.• vl vl Jo fj .. . tc v - o • • • • • . • A • D 0 0 J > D > :o o o 1. rn o ' w r N r r r •w- W vt r � N V C•: P C G P r P •v O 7C r W j V U vt r • • j • • • • •.a r .^1 i O V r r. V1 .V 'A CC 11 N C.., 10 C: .O Q� N S r 3- 'V - P ��I `G .Ci C' .O G N r �I 11 r.1.1 f•t P'1 ti l:7 1 (11•I , G) I.1 I V 1^ o, yr j Pl C) N r ' Ci J O G f_,: C ;C, V O C O P O O Cl O O Cl P O .Q O O O O O- O Q, ►+N • 1 • y I N W N r r r 'W W I VI r .� • _� ' Vt •O Vi V1 N O N O W VI A W N CC ••. • _ c:7 P P P d O O P P T D • r• O O P r : VI : N P .V r • 'T i w r V q -. VI r N O V •O O O .O 0• N m • I V P Oo Q .Q Vn '•O VI O V •o O. O •O O N r V V J. , D I • O C I !'t O r y �a O C- c y nN A D y C. _ f•i z rn O rl 2 m � r 2 N a a cc �r rn I. RECOMMENDATION 1. Conduct an 11 week season at the Shakopee Municipal Swimming Pool the Summer of 1985 with fees and hours as recommended by staff: June 8 - August 25 Open Swim Hours . . . 1 :00-4:20 & 6:30- 8:20 Instruction . . . . . Children $11/two weeks Adults $14/two weeks Cate Admissions . . . Children $1.00 Adults $1.25 Season Tickets: Family $29.00 Single 17.00 Guest/Family 10.00 Guest/Indiv 4.00 Sr Citizen Free Age 1 & Under Free 2. Water Slide Fees: One day afternoon or evening Session Passes . . . $2.50 Tickets (4 rides) . . . . . . . . . . . . . . . . 1 .00 3. Grant free season tickets and swim instruction to residents that qualify for the School District #720 Free Lunch Program. 4. Wages shall be: Position(s) Beginning Experienced Aides $ 3.10/hr $ 3.50/hr Guards/Instructors 4.15/hr 4.55/hr Cashier(s) 4.15/hr 4.55/hr Managers 5.20/hr 5.75.hr April 10, 1985 Memo To: John Anderson From George Muenchow Subject: Water Slide Operations Plan A. Background 1. I have met with Mr Dennis Ring, former Operations Manager at Vallerfair, who during the past two years became- a very knowledgeable person on Water Slide operations. During that period of time he did much research and was active with the American Waterslide Association. Because of his research they completely revamped their system to what is now the latest state of the art. Dennis and I will be meeting again on April 11 to go over some statistics and compilations that he will be preparing apropo to our proposed facility. 2. Other facilities . . . . Both Dennis Ring and Bob Klein (Miracle Playground Equipment Company) do not know of any other community in Minnesota that operate or are constructing a Water Slide. Known commercial slides are Valleyfair, Beaver Mountain, Spring Lake Park, and a new one being con— structed at Taylors Falls. Wisconsin Dells has a commercial one. B. Proposed Shakopee Operating Plan (Preliminary) 1. Fees a. Riders will have two choices, both to be purchased at pool concession stand: 1) Tickets that are good for four (4) rides. Tickets are 2" x 4" and are water resistant paper that is also tear resistant with numbers 1 2 3 4. Suggest that ticket seels for $1 .00. Flexible rubber band slipped over wrist holds ticket. 2) Session Pass that is good for afternoon that it is sold, or evening that it is sold, but not for both. This is attached to a hospital band that is slipped over wrist by attendant that sells it and seals it. These wrist bands are numbered. Pass is color coded to eliminate cheating. Suggest that pass sells for $2.50. 2. How Use Slide a. After purchasing ticket or pass at Concession Stand user will walk around north and west side of pool to receiving line area of the slide. b. Attendant at top (a pool lifeguard who will check rider to see that he has no buttons on suit, (pool rules currently do not allow cutoffs to be worn in pool, so this should not be a problem) , jewelry, etc. Attendant will check their pass, or check their ticket and with a water resistant pen mark one of the numbers on the ticket. If it is the last number on the ticket, attendant will take the ticket. At this same time attendant will check to see that this person is not under 48" (4 feet) . Anyone under 4 feet can ride the slide on the lap of someone 4 ft and over. Everyone will pay admission except babes in arms (under age one) who don' t pay admission into the pool anyway. Four ft height will be determined by a 4 ft stick. People will go down slide feet first . A flag or some other kind of distinctive mark down the chute will determine the point in time as a slider passes it that the next person can start. This will be about 72 second intervals. C. Attendant at bottom of slide will make sure that slider has no problem in getting out and will assist them, if necessary. This person also will be a regular guard and will be the last station in the pool ro— tating system. C. Preliminary Operating Budget 1 . Projected usage of slide 400 users (people)/day a. One fourth (100) will purchase Session Pass $ 250.00 b. Three fourths (300) will purchase Tickets . 300.00 Total revenue/day . . . . $ 550.00 C. Days of operation (open 79 days) . Estimate closed four days because of bad weather, etc. $ 550.00 revenue/day x 75 days open $41 ,250.00 estimated gross revenue 2. Estimated number of trips on slide 8 rides/minute x 180 1440 J 8 rides/minute x 100 minutes in evening (1 hr & 40 min: 6:30-8:10) 800 1440 afternoon minutes of usage 800 evening minutes of usage 2240 afternoon & evening trips/day _ 3. Potential Maximum Revenue (If everything goes perfect with warm summer) If three fourths users use tickets: will generate $ 420.00 One fourth pass " it 350.00 Potential revenue $ 770.00 per day 75 days $770.00 per day $-57, 750.00 per season i CL- MEMO TO: City Council FROM : LeRoy Houser , Building O---Ficial RE: Swimming Pool Water Slide DATE: February 3 , 1983 Introduction: Awhile back Mr . Anderson suggested we look into the possibility of installing a water slide at the Shakopee Swimming Pool . Background: As requested, I ha-ve spent a considerable amount of time - investigating the possibility, feasibility, cost and revenue projections relating to a slide installation. I have been in contazt with Mr. Len Posthumus of Technetic Industries , Inc. of Morganton, N. C. Technetic, Ind. are specialists in the water slide industry and have a special division just to serve municipalities such as ours . Technetic, Ind. supplied a water slide to the City of Cuyahoga, Ohio, for their municipal pool . The city pool had never experienced a profit or even made a break even showing since the pool opened. In the first year of operation with the water slide revenue surpassed .5180 , 000, compared to a previous hien of 547 ,000. This represents a 385% increase and all attributable to the installation of the water slide. Technetic, Ind. has a slide especially designed for municipal pools that cost about 543 ,000. Some variables must be taken into account, such as fencing, piping, electrical , pump cost , footings , steps , etc. Total cost is estimated at $90 .000. My income projection for our pool , based on the information I had to work with, indicates a gross revenue of 5100 . 000 to $110,000. This would be an increase of $70,000 to $80,000 per year. Operating expense projections are : 1 . Electrical (pumps ) 5 630 . 00 2 . Labor - 4 persons per day, 70 days- per year, 6 hours Der day. 1680 hours @ $5 . 73 per hour. 9 -660. 00 3 . Insurance - I contacted our insurance agent and she feels our risk for exposure will not be enhanced by the installation anymore than the diving boards at the pool . Consequently, we should not experience a rate increase. 0 . 00 mater February nage 4 . Maintenance - The slide will require general and fall maintenance . we should cover the slide area and loading station with poly or other similar material to protect it from the weather and prolong its .life-. 3 , 500. 00 5 . Reserve for replacement parts and iabcr , $45 ,000 cost , 15 year life 3 . 000. 00 Income projection "Say" $ 75 , 000. 00 Expense "Sav" 16 _. 500. 00 Net Payback - 2 years $ 58,500. 00 r Recommendation: Authorize the expenditure of a maximum amount of up to $90 . 000 for the installation of a water slide at the pool . Final cost to- be determined by competitive bidding $90,000 . process not to emceed Action Reauested: Authorize staff to finalize desig Fr advertise for - �. design and cons, �uction cost and bids for the installation of the water slide. / 1k TO : John K. Anderscn , City Administrator FROM: Jeanne Andre , Community Development Director RE : 1986 Park Grant Application ( LAWCON/LCMR) DATE : April 11 , 1985 Introduction : Preliminary Applications for funding under the fiscal year 1986 LAWCON/LCMR ( federal Land and Water Conservation and Legislative Commission for Minnesota Resources) grant programs are due May 6 , 1985 . Direction from Council is solicited on whether an application should be submitted , and for what project. Background : A meeting with John Anderson , George Muenchow and Jeanne Andre was held to consider possible projects and recommend one or more that are most needed and fit the program criteria . The following list of projects from the Capital Improvement Project were considered and rejected for the reasons noted : Protect Reason For Rejection Mill Pond Copper Sulfate Application Not eligible activity Huber Park Road Improvements W a i t i n g f o r p e n d i n g decisions on Downtown Develoment Huber Park Trail - Underground MEED Staff have indicated Electrical that this project would not be favorably received ( too expensive) Hiawatha Park Playground Equipment Playground equipment not eligible project cost Holmes Park Playground Equipment " Eastside Park Development W a i t i n g f o r p e n d i n g decisions on Upper Vailey Drainageway Upper Valley Trail it " Stans Park Tennis Ct . Resurfacing City has budgeted to occur in 1985 O 'Dowd Park Access Control Not urgent Lions Park - Redo Sliding Hill M a y be accomplished with water slide construction Bike Trail to O 'Dowd Scott / Hennepin Park Reserve Project Two projects were considered to be reasonable possibilities : 1) Upgrade Memorial Park with electrical service to second shelter and improved trail north of the creek. Estimated_ cost listed in the 1985-89 CIP is $3d ,5OO. 2) Develop football field in Tahpah Park South of the baseball and softball fields . This project is not on the capital equipment list , but has been urgently requested by the Shakopee Football Association. ( See attached minutes ) . The area in Riverside Park previously used for football has been abandoned for athletic field purposes due to flooding. The Baseball Lighting Committee has expressed concern that a football field be constructed to avoid conflict with other facilities in Tahpah Park . Mr . Muenchow indicates that there is an area in Tahpah Park that is the appropriate size and elevation for a field. The Engineering Department has suggested the cost of developing the field would be $52 ,500. ( See attached detailed cost estimate. ) Grant funding is 50% of the project cost if only state funds are used , and 75% if both state and federal funds are used . Because federal funds are unlikely to be available , a 50% local match is anticipated . Preliminary applications are rated and recommended for funding during the summer and those selected are requested to submit a final application based on the funding available . Approval of final applications generally occurs early in the funding year ( 1986 ) and cities have three years to complete the project. This year for the first time the state has identified a separate pot of funds for athletic fields , in addition to the regular grants which are usually more oriented to natural resources . The state also has a new restriction that its funds can be awarded to a given local unit only once in the biennium. Therefore if Shakopee were successful in a FY 1986 application it could not seek funding in FY 1987 . Recommended Action : The football field improvements are recommended by Staff because they would solicit the highest amount of grant funds and this project has been requested by Community groups . Requested Action : 1) Review possible grant projects as listed and as identified by Council . 2) Determine if a grant application should be submitted . 3) Direct staff and appropriate City officials to prepare and submit a grant application to fund project at an anticipated cost of , with a local match to be provided from park reserve funds , to the FY 1986 LAWCON/ LCMR Grant Program ( Federal Land and Water Conservation and Legislative Commission on Minnesota Resources) . SIIAKOPFF FOOTI�ALI, ASSOCIATION MI;I-:TJNC i OCTOBER 29 1984 The meeting was called to order at 6: 30 PM by President Ron Thielen in the Shakopee Community Services Board Meeting Room. Members present: Brad Kelm, Tim O'Reilly, Ron Thielen, Roy Ohlmann, Willy Rein, Dean Roper, Doug Leibfried, Rich Logeais, and George Muenchow. Kelm gave an equipment report. Most everything is now stored away at the Jr H.S. Building and the C.S. Office. Motion by Ohlmann, seconded by Rein, to thank Kelm for the outstanding job that Kelm was doing as Equipment Manager and that further— more he is to be re—imbursed $50.00 to partially help pay for all of the gas he has used while functioning in this capacity. Carried. There apparently is an excess of unneeded large footballs and these are to be sold when possible at cost or thereabouts. Mary Jane Rein and Kathy Kocan were re—appointed to again serve as Fund Raising Chairpersons for next season. Rein reported that it looks like year' s profit will be approximately $2,000.00. There was unanimous. support for the election of the following for the coming year: President. . . . . . . . . . . . . . .Brad Kelm Vice President. . . . . . . . . .Tim O'Reilly Secretary. . . . . . . . . . . . . . .George Muenchow Treasurer. . . . . . . . . . . . . . .Willy Rein Ron Thielen was appointed to serve as Commissioner of this League with the specific responsibility of Training and supervising coaches and officials. Motion by Liebfried, seconded by Roper, that there be at least one Training Session/Clinic for coaches prior to the beginning of next season. Carried. Rule changes were discussed. There were none. The following organizational schedule was adopted. : Player Registration. . . . . . . . . . .August 19 Group Workout. . . . . . . . . . . . . . . . .August 21 Player Draft/League Meeting. . .August 22 lst Practice. . . . . . . . . . . . . . . . . .August 26 It was pointed- out that many people like the experiment of playing twi—light games this year. It was agreed that this practice will be continued including the playing of Saturday games. The idea of constructing a new lighted football field at Tahpah Park was discussed and encourage . In 1985 there will not be any playoffs. Instead, there will be two separate half seasons. Out games were discussed. The League will determine a policy regarding this matter and all teams will abide by the policy. League Officers will research a recommendation to be presented at the August Meeting. These out—of—town games would pertain only to 7th and 8th graders. Coaches for 1985 were stated: Grade 7-8. . . . .Tim O'Reilly, Brad Kelm, Rich Logeais, Gus Tallman, and Bob Jackelen. Grade 5-6. . . . .Willy Rein, Ken Cordes, Roy Ohlmann, Stan Von Bokern — ? , Terry Hahn — ? It was stated that if possible head coaches should serve at least one year as Assistant Coaches before assuming the head post. Motion by Kelm, seconded by O' Reilly, to adjourn. Carried. Respectfully 7 submitted, G.F. Muenchow,Secty. _ SHAKOPEE BASEBALL LIGHTING COMMITTEE MEETING MINUTES - FEBRUARY 25, 1985 v The meeting was called to order at 6: 10 PM by Chairman Joe Schleper in the Shakopee Community Services Office. Members present: Ray Siebenaler, Todd Schwartz, Jim O'Neill , Jim Stillman, Kevin O'Brien, Don Bisek, Bill Schleper, Joe Schleper, John Goihl , and George Muenchow. Chairman Schleper reviewed what had transpired since last meeting. Met Stadium Salvage Contractor will sell the following to us for $9,000.00: a. 500 assembled seats plus 100 disassembled seats b. Precast plank as needed C. Structural steel as needed d. Necessary handrails e. Materials to be loaded on our trucks Motion by Bisek, seconded by Siebenaler, to accept the offer of $9,000.00 from the Met Stadium Salvage Contractor and that Joe Schleper .and Kevin O'Brien be authorized to represent this committee in this transacticn with the power to negotiate an equitable payment schedule. Carried. It was pointed out that the salvage company is anxious to move this week with activity to take place by the weekend if this arrangement is to be consummated. George Muenchow is to review City's Liability concerns if material is to be stored at Tahpah Park. It was pointed out that the Salvage Company is willing to negotiate a payment arrangement. George Muenchow re-iterated the City's appreciation for the efforts of this committee. He futher reminded the group that with this upgrading of Tahpah Park that it will be more important than ever that all parties work closely with Shakopee Community Services in scheduling activities in the park to minimize congestion as much as possible. He also is concerned that the football field facility will get constructed as soon as possible by someone to facilitate -thi -speci interest activity. The next meeting will be Monday, March 4, at 6:00 PM at the C.S. Office for the primary purpose of making fund raising plans for paying for these newly determined costs. The meeting adjourned at 7: 15 PM. Res ctfully submitted, . J George Muenchow, Secty. j� MEMO TO: George Muenchow, Community Services Director FROM: Ray Ruuska , Engineering Coordinator RE: Tahpah Park Football Field DATE: April 11 , 1985 George Survey work for this project has been completed . I had hoped to be able to present alternatives for placement of the field , but , as it turns out we don' t have room at the site for alternate locations . There is one site available but it is a good one . Cost of construction as follows : Complete grading & seeding of site $ 18, 250. 00 If sodded add $ 14,250. 00 Furnish and install lighting system with control panel in concession bldg. $ 20,000.00 Total $38 ,250. 00 Total alt. with sod $52 ,500. 00 The above costs include: 1 . 2772 CY common excavation @ $5 . 50/C.Y. 2 . 2 . 0 Acres seeding @ $1 ,500 . 00/Acre - Alt : 9680 S .Y. of sod @ $1 . 50/S .Y. 3 . 1410 L.F. underground wire 4. Control panel in concession building 5 . Furnish & install lighting fixtures 6 . Salvage & relocate six ( 6 ) poles from Riverside Park RR:cah cc : H.R. Spurrier, City Eng. Jeanne Andre , Comm. Dev. Dir. Draft for Final Adoption April 16, 1985 fir CITY OF SHAKOPEE SIX SEAR CAPITAL IMPROVEMENT PROGRAM-PARKS 1984-88 Narrative Park acquisition and development in the City of Shakopee for the period of 1984-89 will follow the broad outline of the Compre- hensive Plan formally adopted by the Shakopee City Council August 49 1981 . The overall direction for parks in this period is one of further development and improvement of existing parks and limited expansion of parkland . Two additional projects not addressed in the Comprehensive Plan , but included in the capital improvement plan adopted in 1981 , are : 1 . Development of City and State Controlled land on the north side of Levee Drive into a park. Improvements conceptualized include a trail to Huber Park and a scenic outlook on the river , and public restrooms attached to the Community Services Building . This project complements downtown improvements proposed by the City and local businessmen. 2 . Acquisition and development of the Upper Valley Trail would be completed in conjunction with the Upper Valley Drainageway and would link Hauer Addition with the Minnesota Valley Mall. The trail would be designed to link the Junior and Senior High Schools , Eastside and Lions/Tahpah Parks and tie into the "Minnesota River Valley Trail" System envisioned by the State of Minnesota , Scott-Hennepin Park Advisory and the Metropolitan Council . The program adopted in 1981 has been revised to include more extensive development in Memorial , Lions , Tahpah and Huber Park and along Huber Park Trail (previously called Levee Drive Park) . The period of 1986-87 has also presumed additional development for O 'Dowd Lake Park and the Upper Valley Trail . Financial Projections Individual projects anticipated for the next six years are outlined on the attached "Projects 1984-89" list . 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M I N N E A P O L I S, MINNESOTA 5 5 4 0 1 � IMPROVEMENTS * This is a one-story, on grade, light office/industrial building,• measuring 280' x 180' plus 200' x. 120' or 74,400 sf. The building was constructed in 9�of split-faced concrete block and is L-shaped. Part of the building is heated and improved as a showroom, the balance is unheated, open -warehouse. The exterior is unpainted. Building Floor Areas 280' x 180' = 50,400 sf. %o><a Sq DT 6-P-rl C-el 200'. x 120' = 24,000 sf. is a� Tap, tillich refresen4s 3.1 °7. a f 4-het eo (re- but ld%nq . Total Gross Building Area = 74,400 sf. J Building Sketch �e PE,&,7F-D CU`,E AREA 40HE4TED 1 Footings and Foundation Reinforced concrete footings with concrete block foundation walls to grade. Framing. Framing consists of structural steel columns, beams, and bar joists. SPRINGSTED INCORPORATED PUBLIC FINANCE ADVISORS 16 April 1985 Mr. John Anderson, City Administrator Shakopee City Hall 129 East 1st Avenue Shakopee, Minnesota 55379 Dear Mr. Anderson: On Friday, April 12th, I spent considerable time with Mr. Spurrier and Ms. Andre in review of your proposed storm drainage construction and financing program. Based on my initial review, I found the plan comprehensive, and apparently feasible. I do think we need to resolve several key financial questions with Bond Counsel relating to: 1. The legality and desirability of establishing a storm drainage taxing district coterminous with the benefited areas; and 2. The process and method of allocation of future tax increment revenues in relation to the proposed timing of storm drainage debt service costs. Upon further research on these matters it should be possible to develop a fairly detailed long-range financing plan to determine the final feasibility of the concept. I was impressed with the comprehensiveness of the planning which you and your staff have completed. We look forward to working with you on the projects. Very sincerely yours, Robert D. Pulscher 800 Osborn Building, Saint Paul, Minnesota 55102 (612) 222-4241 250 North Sunnyslope Road, Brookfield, Wisconsin 53005 (414) 782-8222 Ili #11akapee Cf ammunitg #eruices 129 Levee Drive Shakopee, Minnesota 55379' Phone 445-2742 Communitv Education • Parks • Recreation • Adult Education April 12, 1985 Memo To: John Anderson From George F. Muenchow Subject: Fishing Dock Gift The Shakopee Jaycees through its "Fishermen's Dinner" Fund Raiser anticipates that they will have enough funds to purchase a portable fishing dock to be erected on park property at O'Dowd Lake. This is the second year of a two year venture. Apparently they are doing this in cooperation with the O'Dowd Lakes Chain Association, the group that is administering the O'Dowd Lake Aerator Program. Appropriate staff will be meeting with these people to select a safe, usable location for the installation of the dock. It will become city property to be maintained by the City Of Shakopee. Representatives of PortaDock, the Dock Manufacturer, will install the dock the first time and will train our personnel on how to do this in the future. Certainly, initially, if not over the long run, volunteers from these organ- izations will be available to assist in the installation efforts. Please note that this dock will be the second public dock on the lake and should not be confused with the one installed by the Shakopee V.F.W. at the D.N.R. Access property elsewhere on the lake. Action Requested That the Shakopee City Council accepts this gift of a Portable Dock from the Shakopee Jaycees. A COOPERATIVE EFFORT OF THE CITY OF SHAKOPEE AND SCHOOL DISTRICT 720 SINCE 1954 CL P0RTA=D0CK,, lNC),")f e� -Lr- DASSEL, MINNESOTA 55325 PHONE 612 275-3312 SOLD TO SHIP TO Da t e Order Number/J— Salesman Ship Via QUANTITY DESCRIPTION PRICE AMOUNT i a, G cl ZL— _-_--_-_�@fr- _-- - -----ice L 13� )3 L L-•vj-v-,e, 0 .3 )L- � oy cl, ----------- LC .r;r ll TERMS: CUSTOMER SIGNATURE`/ DATE ORIGINAL 0 O D O i 3 FF } x. � iME - _ w �_ t is� � � �'� ''"-` �,K;"� `• p n w �* F a w , n n: the modern, strong, easy"to-u-se- dock O D O Dassel, MN 55325 des * ned for your pleasure 119 Floating systems available for many of these docks upon request. I I - I � I I i I I I I I I I I MoD I I I I L-8 dock I I I T-8 dock L-11 dock SW dock L-12 do k I T-8 dock L-11 dock L-8 dock SW dock L-12 dock 8' x 8' sundeck 1 F x 3' sundeck 8' x 8' sundeck Tor 4'wide walkway 12' x 4' sundeck 3' wide walkway 3' wide walkway Tor 4'wide walkway 32' overall length 4' wide walkway 32' overall length 32' overall length 24' overall length SW-4 available in 32' overall length L may be used on L may be used on aluminum L may be used on right or left. left or right. framework left or right. Independent leveling Available in aluminum framework Y MEMO TO: John K. Anderson, City Administrator � I FROM: Judith S. Cox, City Clerk RE: Agreement Between the City of Shakopee and the Department of Natural Resources to Permit Hunting Within the City Limits of Shakopee North of the Minnesota River DATE: April 11 , 1985 Introduction On October 2 , 1984 , the City Council authorized the appropriate City officials to execute an agreement between the City of Shakopee and the Department of Natural Resources Division of Fish and Wildlife to permit hunting within the City limits of Shakopee north of the Minnesota River. The DNR is requesting a change to the agreement. Background When considering approval of the original agreement submitted by the DNR, Council added a paragraph wherein the DNR agreed to support conceptual plans to improve the 169 bridge and the concept of riverfrount development along the southern bank of the Minnesota River. The attorney for the DNR has changed the paragraph on the 169 bridge and downtown development because the DNR could not "support" a potentially political , controversial issue. The paragraph as written by the DNR states that the DNR does not oppose such development. . . . . rather than the Division of Fish and Wildlife agrees to support. . . . . Alternatives a. approve new language. b. disapprove new language. Recommendation Alternative a. Action Requested Approve the change to the agreement as proposed and authorize the appropriate City officials to execute an agreement between the City of Shakopee and the DNR Division of Fish and Wildlife to permit hunting within the City limits of Shakopee north of the Minnesota River. JSC/jms Annual Meetinz DI; R area wiId_ - Ire mar,a�.er will meet with the City Council or its designee as necessary upon reasonable notice , to discuss probierns or complaints stemming from public hunting , trapping or other outdoor recreation activities in the area governed by this agreement . In recognition of the City of Shakopee ' s support of the Division of Fish and Wildlife ' s aceuisition of approximately 200 acres for recreational purposes the Division shall : 1 . Agree to support , in principal , conceptual plans of the City of Shakopee to improve the U . S . Highway 169 bridge and bridge approach by adding additional traffic lanes and improving pedestrian crossings . Such support is conditioned / upon final plans and designs which do not seriously impair the habitat or public use of the wildlife management area and which comply with DNR and federal regulations and policies concerning wetland protection and lands purchased with federal Pittman-Robertson funds . 2 . Support the concept of riverfront development on the southern bank of the Minnesota River in the City of Shakopee if computable with the federal and state regulations concerning wetlands and floodplains . Length of Agreement This agreement shall be for a ten year period at which time both parties snail review said agreement . The Division of Fish and Wildlife shall have the option to renew the agreement for a second ten year period unless the City Council shall show cause as to why the agreement is detrimental to the City of Shakopee . Annual Meeting The DNR area Wild �L.- manager will meet with the City Council or its designee as necessary upon reasonable notice , ` to discuss problems or complaints stemming from public hunting, trapping or other outdoor recreation activities in the area governed _ :�� ` by this Agreement. (Developtment The City and the DNR are aware that the City anticipates mpro"-emens to the U.S . Eighway 169 bridge and bridge approach ver the Minnesota River , and riverfront development on the southern bank of the Minnesota River , all within the City of Shakopee. ThA T1� &^d�= 2pose such development provided it does not seriously impair the habitat or public use of the Wildlife Management Area and provided further that such development complies with all state and federal laws , regulations and policies concerning wetland r and floodplain protection and lands purchased with Pittman-Robertson funds. _ Length of Agreement This agreement shall be for a ten year period at which time both parties shall review said - agreement. The Division of Fish and Wildlife shall have the option to renew the agreement- for greementfor a second ten year period unless the City Council shall show cause as to why the agreement is detrimental to the City of Shakopee. MEMO T0: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointment to Downtown Committee DATE: April 12, 1985 Introduction Tim Keane has presented the attached letter requesting to be appointed to the Downtown Committee. Background Mr. Keane expressed an interest in participating in the Downtown Committee. He is also a member of the ICC and if appointed has offered to also serve as the ICC Liaison to the Downtown Committee. The Committee currently has 13 voting members. Resolution No. 2112 provides for eleven to twenty members to the Committee, so Mr. Keane can be appointed even though there has been no recent resignation. Given the fact that there is no contest involved in this appointment the Council may wish to suspend its rules and nominate and appoint at the same meeting. Requested Action Move to nominate (and appoint, if rules are suspended) Tim Keane to serve on the Ad Hoc Downtown Committee. JSC/jms T �f S=TLAND INCr, April 10 , 1985 Mayor Eldon Reinke and Shakopee City Council Judith Cox , City Clerk City of Shakopee 129 E. First Avenue Shakopee , MN 55379 Dear Mayor, Councilmembers and Ms. Cox : The purpose of this letter is to express my interest in serving on the Shakopee Downtown Ad Hoc Committee. If appointed, I would also serve as the ICC liason to the Downtown Ad Hoc Committee. If you have any questions , please feel free to contact me at 445-3242 . Ve-r--y- truly yours , Timothy J . Keane Vice Pre ident TJK : ap 5244 Valley Industrial Boulevard South, Shakopee, Minnesota 55379/612-445-3242 l � MEMO TO: Mayor and City Council FROM: John K. Anderson , City Administrator RE: Petition of Chicago and Northwestern Transportation Company to Close ICC Track No. 11 Located in Shakopee DATE : April 10 , 1985 Introduction The City of Shakopee received the attached. notice regarding the Chicago and Northwestern Railroad ' s interest in vacating the siding that serves Fairest Maid Foods in Shakopee. City Council needs to determine what comments , if any , they wish to pass along to the Transportation Regulation Board . Background The City of Shakopee has completed its major north/south transpor- tation plan. That plan calls for the completion of Market Street from Second Avenue to First Avenue and the paving of Market Street from Fourth Avenue to First Avenue. It will be a significant traffic improvement if the City can eliminate the siding so that there is only one set of rails to cross. This was contemplated in the street study , and the City had, considered having the siding intersection with the main line mved to the west. I have discussed the notice with the owner of Fairest Maid Foods. He has not been using the rail siding , but definately has an interest in preserving the siding , because it significantly impacts the value of his property. This is additionally critical because his building is in a B-1 district which means that its industrial characteristics are probably only suited for some kind of distribution business that might fit in the B-1 district as a permitted use. Such a distribution business would probably need the rail siding. Alternatives 1 . Write to the -Transportation Regulation Board indicating that the City of Shakopee would like the rail siding removed because its removal fits our comprehensive street plan. 2. Write to the Transportation Regulation Board indicating that the City of Shakopee wishes that the rail siding inter- section with- the main line be moved to the west of Market Street. - 3 . Support Fairest Maid Foods in their request that the siding be maintained . Recommendation I recommend alternative No. 1 because it better serves the City of Shakopee ' s long range plans . This statement includes the eventual transition of the area in question from mixed residential and industrial to commercial B-1 as it is presently zoned . Action Requested Direct the appropriate City officials to write a letter to the Transportation Regulation Board , 795 American Center Building , 160 East Kellogg Blvd . , St. Paul , MN 55101 , supporting the petition of the Chicago and Northwestern Transportation Company to retire and remove ICC Track No . 11 located in Shakopee, Minnesota . JKA/jms rDUNSPOKTATION REGULATION Baum 6 .._ t STATE OF MLti'!l;ESOI'A •;;!-,•r a795 AXtI:f�IC I\' CENTER BUILDINGr,t•f� 296-04M MAR 2 9 1995 ISI-:1111()(;c, s,. HOB liT STHEL•I'S ST. PAUL, MINNLSOTA 55101 NOTICE OF OPPORTUNITY FOR HEARING Notice is hereby given by the Transportation Regulation Board that the following petition has been received by the Board : Opportunity for Hearing File No. D-5387, Order No. R-4031 . Petition of Chicago & North Western Transportation Co. , 1 North Western Center, Chicago, IL 60606, .for authority to retire and remove ICC Track No. 11 located at Shakopee, MN. Petitioner states that the subject track is no longer needed for rail transportation service and that the only shipper, patron or member of the public who might have an interest in the retention of the track or facility, or who has used the same to any substantial degree within the past several years is Fairest Made Foods, Inc. , 134 S. Main St. , Shakopee, MN 55379. Petitioner further alleges as follows: - "The defective frog of the mainline turnout was removed in 1984. The track no longer required. It should be noted the City of Shakopee is considering the reopening of Market Street. " Any person may file an original and 3 copies of a written objection to the action sought herein by means of a letter addressed to the Transportation Regulation Board, 795 American Center Bldg. , 160 E. Kellogg Blvd. , St. Paul , MN 55101 , not Q, Q later than Al io 26, 1985. An objection should state specifically how the objector' s interest will be adversely affected by the proposed action. A copy of the objection must be served on the petitioner or its attorney. (Petitioner' s Atty: Jeffrey R. Schmidt, Lindquist & Vennum, 4200 IDS Center, 80 S. 8th St. , Minneapolis, MN 55402) (3-29-85) Pursuant to Minnesota Statutes Sec . 219 . 741, the Board may provide for expedited procedure in connection with railroad petitions for track removal filed under Minnesota Statutes Sec . 219 . 681 . An original and two copies of all protests to the above petition, together with a notice of intent to appear at the hearing, must be filed by mail or in person at the Board office located at 160 East Kellogg Blvd . , 795 American Center Bldg . , St . Paul, MN. 55101 . Protestants should state specifically how their interest will be adversely affected by -the petition. at issue . - Protests postmarked on the final- protest date are considered timely. The protest_ must include proof of service thereof on the petitioner or its attorney. The petition may be reviewed at the offices of the Transportation Regulation Board . For further informat-ion, contact Jerome E. Pedersen, 612/296-2349 • ,L� t•:c�t�•�.ottotrrt.�rn'carnt.ovtrti �t` ., 6os �omrtturtitu tierutces 29 Levee Drive ee, Minnesota 55379 j hone 445-2742 U Community Education • Parks • Recreation • Adult Education i April 8, 1985 r i Anderson From George F. Muenchow Subject: Scott-Hennepin Regional Trail It is unfortunate that the Master Plan Update for this Regional Trail was not approved by the Scott County Board Of Commissioners one year ago. In my opinion it was only because of an unfortunate unnecessary misunderstanding that this happened together with the resultant delay that can happen in governmental circles. The revised Master Plan has now been approved by all involved local governmental entities and is waiting for Met Council Staff and Board blessing. It would seem only proper that we can anticipate that this will happen shortly. Background At the present time $175,000.00 is allocated and waiting to be used for acquisition purposes. The Met Council 1983 Bonding Program was put on hold and it is expected that approval will be given to sell these bonds in July. When this happens, an additional $250,000.00 will be available for acquisition for this project. This is the sum total of funding that will be able to be used for this project in the near future. Nothing was budgeted for 1985-1986. This money will have to be shared to the best of advantage over the whole length of the Trail from Cleary Lake Regional Park to Shakopee. Patience has been the watchword as we have waited for development of this Regional Trail. Action will soon be taking place. The City Of Shakopee has previously endorsed this plan to construct this Trail, but it apparently would be in order to again re-affirm this support. Action Staff recommends that the Shakopee City Council re-affirms its previous position of support for the construction and operation of the proposed Scott- Hennepin Regional Trail as outlined in the Master Plan Amendment of 1985, and that furthermore, this position of support be forwarded to the Metropolitan Council immediately. A COOPERATIVE EFFORT OF THE CITY OF SHAKOPEE AND SCHOOL DISTRICT 720 SINCE 1954 o1it 04 �O Metropolitan Council 300 Metro Square Building Seventh and Robert Streets �• St. Paul, Minnesota 55101 Telephone (612) 291-63 9 E -WIN March 29 , 1985 To Whom It May Concern: RE: Scott-Hennepin Park Advisory Board Scott-Hennepin Regional Trail Master Plan Amendment Received 03/18/85 Metropolitan Council Referral File No . 9279-2 The Metron_ olitan Council has received the above Master Plan Amendment for the Scott-Hennepin Regional Trail . The Council will be reviewing this in the next few weeks and would welcome any comments you may wish to make . Any comments should be sent within one week. Thank you. Sincerely, METROPOLITAN COUNCIL�,� Martha Allen Assistant Referral Coordinator MAA: ch An Equal Opportunity Employer }YlEi,evLr s.: .i Jev7s� E}LEC. 1 Hennepin County Park Reserve District 3800 County Road 24 • Maple Plain, Minnesota 55359 • Telephone 612-473-4693 PARK RESERVES March 14, 1985 BAKER CARVER CROW-HASSAN ELM CREEK HYLAND LAKE LAKE REBECCA Mr. Jack Mauritz, Chief Park Planner MURPHY-HANREHAN i Metropolitan Parks and Open Space REGIONAL PARKS 300 Metro Square Building BRYANT LAKE St. Paul , MN 55101 CLEARY LAKE CLIFTON E.FRENCH COON RAPIDS DAM Re: Scott County Regional Trail Master Plan Amendment EAGLE LAKE FISH LAKE Dear Jack: JAMES W.WILKIE LAKE SARAH SPRING LAKE Enclosed find the amended master plan for the Scott County SPECIAL USE AREAS Regional Trail . Included , also, are the approvals by the ARTHUR E.ALLEN WILDLIFEI Scott County Board of Commissioners and the District Board. SANCTUARY BAKER PARK GOLF COURSE The Scott-Hennepin Park Advisory Board also reviewed the plan CLEARY LAKE GOLF COURSE and recommended approval . HYLAND HILLS SKI AREA NOERENB MEMORIAL PARK WAWATASSOISLAND I It is my understanding that there wl l 1 be meetings of the Parks WILD GOOSE CHASE ISLAND and Open Space Commission and District staff to review the master plan. Subsequently, there would be a briefing at a TRAIL CORRIDORS Commission meeting with final action at a later meeting. Graphic NORTH HENNEPIN TRAIL I materials to supplement the narrative of the master plan are available for presentation at all briefings and meetings. BOARDOF } Please contact Del Miller or me if you have any questions or COMMISSIONERS ; require additional information. DAVID LATVAAHO CHAIR GOLDEN VALLEY Sincerely, SCOTT L.NEIMAN VICE CHAIR MINNEAPOLIS , JUDITH S.ANDERSON BLOOMINGTON Gregory A. ck SHIRLEY A.BONINE Direct or Irector of nagement Services MAPLE PLAIN WILLIAM H.BOYNTON GAM: hd ST.LOUIS PARK g WILLIAM I.HOLBROOK MINNEAPOLIS Encl . NAOMILOPER MINNEAPOLIS VERN J.HARTENBURG SUPERINTENDENT& SECRETARY TO THE BOARD i (n, U J,I i I ----_ -- BETHEL-- --1 1 ST.FRANCIS Olita� LINWOOD I I EAST BETHEL 1 BURNS i OAK GROVE — MIB I ANOKA CO. COLUMBUS I ~ � RAMSEY ANDOVER NAM LAKE 1 FOREST LAKE !// I NEW SCAN DIA Q I FORESTLAKE T "'IN CI�1 AN KA LINO LAKES MARINE HASSAN DAYTON CH A.IL.. COON RAPIDS JCENTERVILLE ERS ELAINE V/,Of14-� I MAY HUGO HANOVER LEXINGTON CIRCLE MOUNDS PINES WASHINGTON CO. OSSEO q 11 SHOREVIEW GREENFIELD CORCORAN MAPLE GROVE VIEW 27 BROOKLYN PARK NORTH 122 STILLWATER 12 OAKS IYHITE BEAR I / OCKFORD FRIDLEY L KE� GRANT HENNEPIN CO. BROOKLYN NEW ----- CENTER S 2 24 IB RIG HTON HEIGHTS HTS STILLWATER [jLO RETTO C STAL 013 ARDEN 25 029 14 HILLS NEW 30 1 INDEPENDENCE MEDINA PLYMOUTH HOPE 10 151 LITTLE 0 ' CANADA N H ROSEVILLE 3T.'PA UL 28 p I LAKE BAYTOWN ` MAPLE PLAIN 17 .� MAP LEW OOD '--U�IOAKDALE ELMO GOLDEN 16 8 VALLEY y WEST LONG LAK �O LAKELAND WAY AT 1 RAMSEY CO. T /, ORONO LAKELA W ATE RTOWN MINNETONKA ST.LOUIS ND I I � SAINT PAUL I 21 I MINNETRISTA / 7 •"�B31 PARK MINNEAPOLIS HOLLYWOOD I WATIITO1119f 2 DEEPHAVEN OPKINS ! P ST.CROIX BEACH I 1 4 19 wSTT - WOODBURY 3 G 1 11 AFTON ST BONIFACIUS EDINA 1 PAUL SOUTH MAYER --— y I AIRPORT ST NEWPORT N E�RMANY /• RICHFIELD HEIGHTS SUN,I SM PAUL I / L E I VICTO RI �CHA NNASSEN G ST.PAUL CAMDEN I WACONI4 WACONIA VE LAKETOWN I EDEN PRAIRIE AR I BLOOMINGTON INVER GROVE CHASKA Miv SOr^ �va LlEy EAGAN HEIGHTS COTTAGE GROVE DENMLPK CARVER CO. fR1� TAA l %20 CHASKA ' DAKOTA CO. fes]YOUNG AMERICA SHA KOPEE �-�-I CARVER (JACKSON BURNSYILLE NORWOODI—p 1 COLO�Ei DAHLGREN l—� SAVAGE 1 YOUNG AMERICA I BENTON — I APPLE VALLEY ROSEMOUNT NININGER PRIOR HASTINGS LAKE O r LOUISVILLE 41B0, XAATBORG _ I J ____ COA SAN FRANCISCO I "P Y v is R MAN COCK e VERMILLION i IRAVENNAI 1 �`G S^%1 LLd• LAKEVILLE MARSHAN I 1IIR--7,I�SAND CREEK I SPRING LAKE REDIT 1)2.AJI EMPIRE I VERMILLION R,� E fih4 FA RMING TON SCOTT CO. ST.LAWRENCEJORDAN( I �— --- 1------1--- t ---�---�----II � ❑ 0NEIW TRIER BELLE PLAIME NEW MARKET I I HAMPTON BLAKELEY I BELLE PLAINE HELENA CEDAR LAKE EUREKA i CASTLE ROCK I I MIESVILLE NEW MARKET I I HAMPTON I DOUGLAS I III NEyW�RAGUEI I ELK. -- _— ---I---TLRANDNDOLPH i OLPH MILES 5 10 15 20 25 I GREENVALE (WATERFORD ff SCIOTA ; I fI TWIN CITIES METROPOLITAN AREA Political Boundaries, 1981 1 SPRING PARK 9 MOUND 17 FALCON HEIGHTS 25 GEM LAKE County Boundary 2 OROMO 10 ROBBINSDALE 18 MENDOTA 26 BIRCHWOOD ANOKA 3 MINNETOMKA BEACH I1 SPRING LAKE PARK 19 LILYDALE 27 WHITE BEAR Municipal Boundary 4 TO KA BAY 12 U.S.GOVT. 20 GREY CLOUD 28 BATPORT ORONO 5 EXCELSIOR 13 HILLTOP 21 LANDFALL 29 WILOAK PARK --Township Boundary 6 GREENWOOD 14 COLUMBIA HEIGHTS 22 DELLWOOD 30 OAK PARK HEIGHTS CAMDEN 7 WOODLAND 15 ST.ANTHONY 23 PINE SPRINGS 31 LAKELAND SHORES 8 MEDICINE LAKE 16 LAUDERDALE 24 MAHTOMEDI 32 ST.MART'S POINT BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY,MINNESOTA Date February 26, 1985 Resolution No. 85029 Motion by Commissioner Worm Seconded by Commissioner Koniarski RESOLUTION NO.85029; APPROVING THE MASTER PLAN OF THE SCOTT-HENNEPIN REGIONAL TRAIL. WHEREAS, the Master Plan for the Scott-Hennepin Regional Trail was recommended for approval by the Scott-Hennepin Park Advisory Board on December 12, 1984; and WHEREAS, the Hennepin County Park Reserve District approved said Master Plan on November 15, 1983; NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners in and for the County of Scott, Minnesota, goes on record herewith, approving the Master Plan of the Scott-Hennepin Regional Trail, same being before the Board. YES NO Koniarski x Koniarski Worm x Worm Mertz K Mertz Stromwall x Stromwall Casey x Casey State of Minnesota ss. County of Scott I,Joseph F.Ries,Duly appointed,qualified and acting County Administrator for the County of Scot:.State of Minnesota,do hereby certify that I have compared the foregoing copy of a res o tut i on with the original minutes of the proceedings of the Board of County Commissioners,Scott County,Minnesota,at their session held on the 26th day of Februarvt939now on file in my office,and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee,Minnesota,this 78 th day of February, 1 5 County Aeminbuaor i SCA Form 1 By A ....... nl.rr. IETw RE FEL PRAll. t l [E N0.V MASTER PLAN SCOTT-HENNEPIN REGIONAL TRAIL CORRIDOR INTRODUCTION In 1980, the Metropolitan Council approved a master plan for the Scott-Hennepin Trail Corridor and subsequently entered into a grant contract with the Hennepin County Park Reserve District for acquisition of that portion of the trail corridor lying between the Minnesota River and Cleary Lake Regional Park. The trail corridor as proposed was to follow the alignment of the abandoned Chicago-Milwaukee-St. Paul and Pacific Railroad right-of-way. However, efforts to secure the abandoned right-of-way from the railroad company were unsuccessful . Instead, the right-of-way was purchased by an association of adjacent property owners. Subsequent to their purchase of the property, a portion of the right-of-way was purchased by Scott County and the City of Prior Lake for future road and regional trail use. This plan is intended to be an amendment to the Master Plan as approved by the Metropolitan Council . In accordance with the "Recreation Open Space Development Guide/Policy Plan" adopted by the Metropolitan Council , amended information on the master plan follows. I. BOUNDARIES The trail corridor extends from the Minnesota River to Murphy-Hanrehan Park Reserve--a distance of 13.0 miles. In its route, the trail corridor provides access to Cleary Lake Regional Park and Spring Lake Regional Park as well as local parks on O'Dowd and Prior Lakes. For purposes of referencing acquisition and development plans, the trail corridor has been divided into 4 segments: Minnesota River to Spring Lake Regional Park 7.9 Miles Spring Lake Regional Park to Prior Lake 1 .4 Mi1es (CSAR 21 CROSSING) Prior Lake to Cleary Lake Regional Park 2.7 Miles Cleary Lake Regional Park to Murphy-Hanrehan 1 .0 Miles Park Reserve Exhibit A shows the route and boundaries of the Trail Corridor. Also attached is a list of the parcels to be acquired, acreage and estimated costs. For the most part, the Trail Corridor is aligned immediately adjacent to existing or proposed county roadways. In a few instances, the trail will be developed within the county road right-of-way because of site locations (e.g. location of existing residences and available land area) . In those areas where the trail corridor is separate from the road right-of-way, width of the trail is a minimum of 30 feet. Treadways will be established within the corridor to accommodate the activities described in the development concept section of this plan. The horizontal and vertical alignment of the treadways must meet standards for safe comfortable use yet provide a natural buffer from adjacent land uses. Exhibit A reflects the preferred alignment. As acquisition progresses, changes may be necessary to accommodate new factors that arise within or adjacent to the trail corridor. Consultation with Metropolitan Council 1� staff will occur before major conceptual changes are included in the Master Plan. II. STEWARDSHIP PLAN For the most part, land to be acquired has some vegetative cover. This varies from turf grass to forage grasses to some light forest cover. That portion of the trail corridor that incorporates the abandoned railroad right-of-way will require additional restoration work to correct scars left by salvage companies in their removal of tracks and ties. Minor areas presently in agricultural row crops will be converted to grass cover. Control of erosion, waterway protection and maintenance of plant materials (including disease control ) will be the major resource management activities until development occurs. Boundary control in the form of signing and fencing where necessary will be used to protect the trail resource and to minimize conflict with adjacent lands. Since the majority of the trail corridor is aligned immediately adjacent to county highway right-of-way, fencing will be limited to that side of the right-of-way that borders private property (non-highway property) . Most portions of the trail corridor within the developed areas of downtown Shakopee and Prior Lake will not be fenced. The estimated cost of signing and fencing are: Signing $466/per mile Fencing (one side) $1720/per mile Ranger patrol and surveillance of the trail parcels will be on-going to control inappropriate behavior and trespass onto bordering properties. III.NEEDS ANALYSIS Trail use is becoming the most popular recreation activity among the various uses within the Park Reserve District. During 1982, 385,000 summer and 170,000 winter trail use occasions were recorded. The Scott-Hennepin Trail Corridor provides a recreation/transportation connection between two major population areas within Scott County (Shakopee and Prior Lake) , the regional parks and open space, as well as the Minnesota River Wildlife Refuge/Recreation Area and Trail . The following projections are based on the District' s experience in the operation of the North Hennepin Trail Corridor and in park trail use at Cleary Lake Regional Park and Murphy-Hanrehan Park Reserve. Activity Annual Use Bicycling 43,0003,000 Hiking 18,000 Sno4, nobi 1 i ng TOTAL ANNUAL USE 64,000 -2- IV. DEVELOPMENT CONCEPT Regional trail corridors are linear parklands on which multiple trail uses occur. The trails serve for their own merit as a recreation resource, and as a transportation corridor to allow easier non-auto access to major recreation facilities. The major recreation facilities which would be interconnected with this trail system are: A. The Minnesota River Valley including the U.S. Fish and Wildlife Refuge, the State of 'Minnesota DNR trail systen, the James :d. Wilkie Regional Park and the City of Shakopee Memorial Park. All of these facilities are in close proximity to the trail at the City of Shakopee trailhead. B. The O'Dowd Lake Park which is a City of Shakopee park. C. Spring Lake Regional Park. D. Lakefront Park which is a large municiple park in the City of Prior Lake. E. Cleary Lake Regional Park. F. Murphy-Hanrehan Park Reserve. The plan graphics show the location of the trail corridor. In general , the corridor would follow county roads with the acquisition being an extension of the County Road Right-Of-'.day. A description of the trail corridor routing and proposed development by segment is as follows: Minnesota River to Spring Lake Regional Park This segment which i 7.9 miles in length would serve to connect the Minnesota River Valley, the City of Shakopee, the O'Dowd Lake Park and Spring Lake Regional Park. This portion of the trail begins at the Shakopee municiple parking lot at the City ;fall . This parking lot would serve as a trailhead node for what would be the intersection of this trail with the Minnesota River Valley Trail . The section through downtown Shakopee from this trailhead parking lot would utilize Lewis St. for a distance of 1 .1 miles, or 10 city blocks to the Shakopee High School . This would be an on-street trail for biking and walking. There would be ten at-grade city street crossings as well as the crossing of First St. (State Highway 101 ) which would be an at-grade crossing at an existing traffic signal . If the proposed downtown Shakopee "revitalization" plan is developed, however, a preferred alternative would be Holmes Street with a composition similar to Lewis. From the Shakopee High School area, the trail corridor would follow County Road 79 to the O'Dowd Lake area at the intersection of County Road 14. This section of trail would be a 30 ft. extension or the road R.O.W. on the east side. There are no existing road crossings in this section, however, there would be a crossing of the future State Highway 101 (Shakopee By-Pass) . This crossing is currently planned to be a below grade crossing whereby the trail would pass beneath the proposed roadway. There is also a proposed east-west municiple trail being planned in the general area south of the Shakopae ligh School . This would intersect the regional trail and provide additional local access to the regional trail . If the proposed downtown Shakopee revitalization" plan is developed, however, a preferred alternative would be Holmes Street with a composition similar to Lewis. -3- From this O'Dowd Lake area, the trail would go easterly along County Roads 14, 17 and 81 into Spring Lake Regional Park. The County Road 14 section of the trail corridor would be on the north eside of the road. it west end wby ould a 30 ft. wide extension of the Road Lake. The location of two pondlwould ose ocross the rCounty wouldoadway necessitate 14catsgrade at additional acquisition. The trail the intersection of County Roadurretls 14 and 17 and follow County Road 17 on the southwest side. This area is cRoadnl7y platted tlarge t2s thesixlots acres) , with 6 lots abuting County is developed. The acquisition would be a 30 ft. extension to the road R.O.W. Roads 17 The trail would cross County Road 17 at the intersection of County and 81 and then follow County Road 81 into Spring Lake Regional Park. The west half of this section would b503ft. wiwdedon°thehnorthtsidedofothe he road, and the east half would be road. This road crossing is to avoid seve west end of the section and to to age ofral smore tdeveial popable soilsarcels on on the east end of the section. As mentioned previously, the trail uses in the downtown Shakopee section would contain biking and walking a� �h�from , thesShakopeel Hi gh School y an eto trail . The remainder of this seg^rn Spring Lake Regional Park) could contain biking, hiking (jogging) , and sno:,robil i ng. S rin Lake Regional Park to Prior Lake (CSAR 21 Crossing) The first portion of this segment (1 /4 mthei s n overting and corridor trail of 100' width from the northeast corner ofRoad 83 at grade and follows along County Road 83. It then crosses County the north side of the road for a distatcto°the. County f 12 sRoad. The. This atrail uuses generally be a 30' acquisition adjacen for this segment would be that of biking and hiking (jogging) . Prior Lake (CSAH 21 Crossing) to Cleary Lake Re Tonal Park This segment can be treated as two dPcteoonnwhichtisn1 .3 milesfirst goes, throufrom gh CSAH 21 to State Highway 13• arthis of the County Road project. The plans are downtown Prior Lake and is p to realign County Road 21 and rebuild the Prior Lake Narro:rs Bridge, an construct a new County Road east of the Narrows Bridge through downtown Prior Lake to State Highway 13 on the abandoned railroad rightaot-ofy the Through this downtown area the trail ed trail separated sfrom the road by road project and would be a sidewalk-type ould contain the uses of biking and hiking a boulevard. This section w (jogging). The second section of this segment is fron State Highway 13 to Cleary Lake Regional Park for a distance of 1 .4 miles.with s section on oRoadd1l Thewi 11 also share the abandoned railraod right-of-way This railroad right-of-way is 100 ft. i n width roads right of-way. ft. , while the County Road will use 33 ft. -4- ft section of the trail could have biking, hiking (jogging) and snowmobiling. Cleary Lake Regional Park to Murphy-Hanrehan Park Reserve This last segment of the trail would be an overland corridor of 50 ft. width and one mile long. It is located to follow an existing power line to minimize the severance and disturbance of the farmland. The uses in this segment would be biking, hiking (jogging) , snowmobiling and horseback riding. The trail corridor would be developed with one treadway, that of an 8 ft. wide paved bike/hike trail that, where designated, would accommodate snowmobiling on the grass shoulder. The corridor would be of sufficient width (30 ft. minimum) with this one treadway to allow for buffering between the trail and private land. Development will emphasize use of natural vegetation, augmented as needed, to provide separation and buffering. The plant material screens the treadway from adjacent land uses, enhances the visual experience and provides cover and food sources to attract wildlife. Fencing and access gates will be used, as necessary, to minimize inappropriate trail use, minimize conflict with adjacent land uses and protect trail users. Trailside amenities will be developed as use indicates and as funds are available. V. CONFLICTS The linear nature of the trail corridor creates a significant interface with ogler land uses and public projects such as roads and utilities. Minimizing or avoiding conflicts has been an objective in establishing the alignment of the trail corridor. Road Crossings Avoiding hazardous grade crossings of roads is a major factor in trail routing. The trail alignment has been coordinated with the Scott County Highway Department in an effort to minimize potential conflicts. Based on current and projected traffic volumes, road crossings will be dealt with in the following manner: 1 ) Minnesota 101 at grade, controlled intersection 2) Ten city streets, including CSAH 16 at grade 3) Proposed Minnesota 101 By-Pass below grade 4) County Road 79 at grade 511 County Road 24 at grade 6) CSAH 17 at grade 7) County Road 83 at grade 8) Minnesota 13 at grade, controlled intersection 9) CSAR 27 below grade (depending on future road configuration) 10) County Road 68 at grade County Highway Projects -5- Irz Portions of the trail corridor will be acquired and developed in cooperation with the Scott County Highway Department and the City of Prior Lake. Specifically, the trail crossings of Prior Lake will be incorporated into the new CSAH 21 bridge crossing. It is expected that the trail crossing will be funded as part of the highway project. Development of the trail corridor segment between the Prior Lake Crossing and Minnesota 13 will be incorporated into the county highway project. Regional Park and Open Space funds will be used for the trail portion of that project. Accommodations for trail crossing of the proposed Minnesota 101 By-Pass, Minnesota 13 and CSAH 27 will be incorporated into proposed highway projects. Final determination as to the need for grade separated crossings will depend to a large extent on the configuration of the highway intersections at these points. Acquisition of the right-of-way between Prior Lake and Cleary Lake Regional Park has been a joint effort with the City of Prior Lake and Scott County. The City of Prior Lake and Scott County have acquired a 100 foot right-of-way in anticipation that they will be reimbursed from the Hennepin County Park Reserve District using Regional Park and Open Space funds for that portion of the right-of-way that .was acquired for trail purposes. Water and Seaver Ease!,i:ants The majority of the trail corridor is located in the rural service aria. Municipal sewer and water syste pis sire in place within the fully developed areas of the Cities of Shakopee and Prior Lake. No future assessments against the trail corridor property for sewer or water are anticipated at this time. However, easements iay be necessary to provide access to adjacent properties. Private Developments With alignment of the trail corridor adjacent to the county highway right-of-way, it is anticipated that any negative impact on future private development will be minimal . To enhance trail user satisfaction and safety, efforts will be made to limit the number of driveway crossings of the trail corridor. Limiting of driveway access is consiStant with county and municipal guidelines for access onto county roadways. Identification of these access points will be coordinated with Scott County and the cities where located. VI. PUBLIC SERVICES Access co the trail corridor will be manyfold. The major road crossings are identified i n Section V of this plan. T'i,� trail cirri dor will serve .is an arterial trail to existing and proposed local trails within the Cities of Prior Lake and Shakopee. In addition, the trail connects to the i ii n:i�.so i-a Valley Trail in of Shakopee. Provision of trail user services such as parking lots, restrooms and drinking water will occur at the regional facilities as well as municipal parks and public servic:� ,ireas withi;i ':i;�- i:i Cies of Shakopee and Prior Lake. Ancil iary services such as restaurants, groceries and equipment repair shops will he avail - -6- able at various private business immediately accessible from the trail corridor. VII.OPERATIONS The Hennepin County Park Reserve District through its joint powers agreement with Scott County will operate the regional trail corridor in accordance with adopted policies, ordinances and regulations. Specific regulations within regional parks and park reserves through which the trail passes apply to trail users. The activities to be served on the trail are in accordance with the uses listed under the `or regional trails in the Metropolitan Council Open Space "graide/plan": biking, hiking, and snovriiobil i ng. Operating costs (in 1982 dollars) are based on the demonsl:riti on corridor ,lepi n Corridor and on interior park trails oper..it&d by the Hennepin County Park Reserve District. Estimated annual operating cos s are as follows: Biking/Hiking (11 .9 miles) $18,837 ($1 ,5D3/per mile) Snownobiling (8.1 miles) $ 6,156 ($750/per mile) These costs include maintenance, overhead and patrol services. ilajor trail head and service functions will take place in the regional parks along the trail 11. ' estimate. Personnel for operations will come from the Park Reserve District's Southern Di vi si n. At this time, i ': _gin t.il pated tha I" ill revenue attributable to trail uses will be collected at the regional parks that •dill serve the trailhead functions for the trail . atrol of the trail corridor .vil 1 be accomplished by District R-ar�g_rs. nnents include a ,an;►,r - i 'horse) patrol , snowmobile ATC patrol and foot patrol . VIII. CITIZEN PARTICIPATION The Scott-Hennepin Trail Corri,l.)r Plan has been rev',). ed extensively by the publ i c through public hearings, public i o i=on:iati on meetings and informal review since the inception u : i concept i n 1 977. A chronology of the pu')l is parc:icipation me-atings -aas included i rthe !Master Plan as approved icy ;' '1?t,o;»1 i tan Council in 1980. The a,iendment to the trail corridor plan has been reviewed at public meetings with the Scott-Hennepin Advisory 3oard, He-inepin County Park Board of Commissioners, Scott County Board of the City of Shakopee Planning Commission, the City of Prior Lake City Council , the Spring Lake Townshid ?•,ird and the Credit Fiver Township Board. Further reviews are :)l in*i, including public hearings, as the time for development of the trail corridor approaches. -7- PARCEL t_TST Property No. Owner acreage Cost 1 . Shakopee Sand & Gravel 1 .25 $3,780 2. Alphons Vieriing 1 .46 4,380 3. Jerome Vierling ,13 390 4. Shakopee Valley Dev. Corp. .79 2,370 5. IDS Realty Tr:Ast .91 2,730 6. Melvin Faust .63 1 ,890 7. Robert 3ergs .24 720 8. Eugene Hauer .19 570 9. i�� ch .69 2,070 10. Shakopee Investments, Inc. .07 210 i l . Dil l as Pl ekkenpol .84 2,520 12. Elmer '-tarschall .78 2,340 13. William Marschall .28 840 1 1. State of Minnesota .40 1 ,200 N. Emmet Kn)x 1 .63 4,740 1 "5. Gertrude Schneider 5.58 16,740 17. Edgar 'Kartic 91 2,730 18. Richard Lyman .87 2,610 19. William Farmer .91 2,730 20. Helen Logan & 'nary Schmitz .74 2,220 21 . Hustad Dev. Corp. 1 .02 3,060 22. Terrance Mal um .24 720 ?3. 1ichael R. Woida .24 720 . :i3rris DuWade .94 2,820 -8- 25. Howard Hecker 2.02 6,060 26. Shun Sakuma .92 2,760 2.7. Ralph 'Menden 1 .30 3,900 2.3. PP-,i Tessmer 3.21 9,630 29. Richard Klimmek 1 .74 5,220 30. Gregory Albachten .44 1 ,320 31 . Bruce Armstrong .43 1 ,290 32. William Fisher 4.50 13,500 33. Ronald Barl age 3.15 9,450 34. John Mahoney 2.70 8,100 Subtotals 42.11 $120,330 35. Share of abandoned railroad 10.00 24,000 property from Grainwood Bridge to Cleary Lake Regional Park. 36. Downtown Pri o L,dke Section 0.30 21 ,208 of abandoned railroad property Total 52.41 $171 ,;3 -9- J J C n » t r.; a r..; » ♦ .a O R n # V O G # c7 C3 » v w O # O R a » C O G O I G C O 2 O # ,7 # GG a C • O '7 w •^, » ,7 w C # C » C L f.:r7 c I, a Fn v+ '01 ✓, • a • t # 41 • W # N N :V N'V N N N (") IV # r # IVNN # V1 PPPPP 7C iH H O < • CJ G T C r� r':G G Cl O p C O C C O G O G C::; C Y y. r 41 41 41 r r r r 4141 A PArt r "r 0 00 C 0 4 0 C 75 CP n c O I✓ C Cl C3 \ \ \\ \ \ \ �. �. co - 00 00 00 00 .b rb :n m 00 a: 00 00 CIO 00 co c"00 41)0 1 v+ !n v' in v+ rn - !r vl ✓t to— vl i r in vl ➢ 3 O C J J iii:1.11 N W W J J J J rn N W W P V!n N•O N 'r V J J Ili .Nr J n W j J 41'w J 00 Jf:r�P P V•O P : W W 11: P P:•t7b;A J J N N V1 rte)VI J1 N b Co J A a P 00 -♦1.)W 141 00 00 O ili vl (.7 v P P N1 VI N VI n J V1 J V N i7 m O J O @ c-C- o n D n ➢ p' i'1 1,11 C C C c C X. 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Minnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: H. R. Spurrier, City Engineer SUBJECT: Holmes Street Basin Laterals DATE: April 15, 1585 INTRODUCTION: Attached are the final calculations for "Option 3, Alternate 4" of the Storm Sewer policy. BACKGROUND: The attached computations represent the compilation of all the consensus recommendations for the new Storm Sewer policy. The package is ready for presentation at a public meeting. Also attached is an information brochure like the one prepared by Roseville when they adopted their Storm Sewer Utility. It is my recommendation that Staff prepare the brochure for a mass mailing to all property owners along with notice of a hearing to be held on May 88th. Staff would bring back all the information for review by Council on May 7, 1985, and con- currently schedule informational presentations to the principal City boards and commissions. ACTION REQUESTED: 1. Motion authorizing Staff to prepare an informational brochure and public meeting notice for May 28, 1985. 2. Motion directing Staff to make informational presenta- tions to principal City boards and commissions. HRS/pmp MEMHS WHEN IT RAINS Shaka epee plans to use a "new" technique to pay for the costs of managing storm water runoff - a Storm Drainage Utility. This leaflet is prepared to introduce you to this new utility and answer your questions. Why do we have a storm drainage system? Before people settled in Shakopee, the natural state of the land was rolling prairie and river valley covered with grass and trees. When it rained, the water soaked into the ground or flawed naturally to the rivers and streams. When people came to Shakopee, they built homes, stores, offices, churches, and paved the land with streets, parking lots, and driveways. Now, when it rains, the ground cannot absorb the water as easily, and more water flews off. As the development of the land continued, it became increasingly important to control the storm arm water. Storni drainage facilities had to be built, maintained, and renewed in order to: 0 Protect people 0 Protect property 0 Reduce insurance risks 0 improve property values 0 Enhance the environment 0 provide for safe traffic flow To control storm waters and receive these benefits, there is a cast. The proposed storm drainage utility will spread these costs to those who "create" the storm water runoff. What is a storm drainage utility? A storm drainage utility is similar to the familiar sanitary sewer utility. The fee is based on the amount of water that is discharged into the system. For instance, a parking lot creates more runoff than a grass area the same size, so it pays a higher rate. Similarly, a large parcel creates more runoff than, a small parcel , so it tori pays a higher amount. In this way, the citizens of Shakopee will pay for the management of storm water in proportion to the amount of water they "contribute", not on the value of their property. Why is a utility needed? Recent State legislation now requires Shakopee to take greater and earlier" actions t�� protect water quality in our community than sever before. These actions will include farming a new water management organization (WMO) and developing regional and local plans to identify problems. lt Today, storm water costs are paid for using general tax money property taxes. These new costs, when combined with the nearly $30, 000. Shakopee must spend for doing storm drainage maintenance each year, represents a major expenditure of tax money. Shakopee must find a way to meet the rising costs in a fair and equitable Manner, without adding additional burden to the property tax rolls. What' s my share of the casts? The expected quarterly fees in 1986 to various types of properties are shown below: PROPERTY TYPE QUARTERLY RATES Single Family Home $ 6. 64/lot Commercial $33. 20/lot $99. 60/acre Industrial $16. 60/lot $49. 80/acre Undeveloped $0. 00/lot Schools $16. 60/lot Parking Lot X33. 20/lot $99. 60/acre Your initial storm drainage fee will be billed separately, ultimately the fee will be included on the same electric, garbage, water, and sewer bill you receive each month. The City provides a credit system that reduces your fee if you i mori ove water quality or reduce the flow rate with onsite faci_1 it ies. Please call the City Engineer' s Office at 445-3650 if you wish to discuss a reduction. What portion of the costs are paid by property owners? Currently, a citywide portion equal to fifty percent of the total construction cost is paid through citywide property taxes. The remaining fifty percent is paid through special assessments to the benefited property. This formula applies to bath lateral and trunk storm sewer facilities in all cases except for new platted subdivisions which pay 100% of the storm sewer tests. Under the proposed storm drainage utility, the citywide portion would remain at 50% but it would be collected as a utility fee similar to your monthly sanitary sewer bill. This adds equity to the financing formula in two important ways. one, property with more hard cover and more runoff will share more of the storm sewer cost. Two, an additional percent of total costs will now be paid by tax exempt properties, who payed no property taxes for the citywide portion in the past. The remaining 50% that was assessed to the benefited properties under the o 1 d formula will be financed in two ways. One, the specially benefited property will pay a 25% special benefit assessment (one-half the o 1 d rate) , but pay it on a user fee and not an assessment. This reduction is required by State Supreme Court case law. The user fee is proposed because of equity reasons rine and two above. The remaining 25% will be paid for by Tax Increment Financing District proceeds (deferred taxes on new business) . Haw will by money be used? Shakopee is a changing community, and planning for the future as well as the present is extremely important. A storm drainage master plan will be developed and kept up to date to determine: Where changes or repairs to existing facilities need to be made. o Where and when future facilities will be needed. What must the City do to protect the quality of water in our lakes and streams to meet State and Federal quidelines. Coordinated management of storm water flowing from Jackson and Louisville townships through Shakopee to the Minnesota River. Part of City match for City storm sewer assessments. I want more information. The City Council plans to hold a public hearing on the Storm Drainage Utility on May 28, 1985 at 7:30 P. M. at the Shakopee Senior High Auditorium. 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Anderson , City Administrator FROM: Jeanne Andre , Community Development Director RE : Needed Amendment of Sanitary Sewer Urban Service Area DATE : April 10 , 1985 Introduction: I have been researching the background information on the existing Sanitary Sewer Plan included in the City ' s 1981 Compre- hensive Plan . My research includes the negotiations that occurred when the Plan was adopted and information on the 1984 Amendment . This research nas been undertaken in order to determine the best way to negotiate with the Metropolitan Council to release the "moratorium" areas and/or otherwise expand Shakopee ' s Urban Service Area for sanitary sewer purposes . Background : 1 . In 19814 the City of Shakopee met with staff from the metro- politan Council to determine what steps were necesary to lift a "moratorium" which had been established on certain Shakopee parcels fro the expansion of sanitary sewer services . The City ' s perspective was that the moratorium could be lifted in 1985 . Met Cuncil staff indicated that they felt the moratorium extended until 1990 , and the only way to abate the moratorium on the parcels in question would be to substitute new parcels now in the service area for those released or to clearly determine that certain land now in the service area cannot be developed ( eg . in floodplain , etc . ) This discussion established the need to thoroughly research the history of this issue and determine the best approach that the City could use in making its case to the Met Council . 2 . The Metropolitan Council , in its revised Systems Statement Allocation ( 1980-1990) allocated Shakopee 3 .21 mgd of sewer flow for the cumulative period until 1990 . ( June 11 , 1980 report to Physical Development Committee from Jim Schoettler, revised in 1981 , page 7 ) 3 . The City of Shakopee , in developing its comprehensive sewer plan determined that the proposed urban service area could be kept to a 1990 sewage flow of 3 .19 mgd. (City of Shakopee , March 10 , 1981 , Summary of Daily Average Sewer Flow Projections - chart) , or 3 .25 mgd. ( page 8 of report listed in #1 above) by placing a moratorium on sewer service areas 15 ( 115 acres - industrial) , 11 ( 150 acres - residential ) and one half of 10 ( 80 acres - commercial ) . During negotiations the Metropolitan Council requested two additional areas X and Y be placed in the moratorium, with the stipulation that one but not both of these areas could automatically be included in the service area , with the second area subject to the same moratorium conditions as provided for areas 15 , 11 and 10 . There is no written documentation that part of area 10 is included in the moratorium , however the adopted map included this 80 acres in the moratorium area . 4 . The City of Shakopee additionally adopted Resolution No . 1808 in which it determined that it would manage sewer flow by limiting new industrial develoment to an average of 1000 mgd . per acre as opposed to the 2000 mgd. projection provided for by the Metropolitan Council . 5 . Resolution No . 1808 also provides that the moritorium can be lifted if the City has effectively managed new development so that the goal of 1000 mgd. per acre or less is achieved , thereby leaving a residule of unallocated sewer allocation. 6 . Alternately Resolution No . 1808 provides that the City can request an increase in sewer flow allocation and that the moratorium can be lifted if an increase in allocation is granted which offsets the acreage included in the moratorium. 7 . The City did submit and gain approval for an amendment to its sanitary sewer urban service area in 1984 which provides for inclusion of the 75 acre moratorium area X as well as an additional 157 acres that was previously outside the service area . This amendment was filed on the premise that the flow from the toal 390 acre racetrack site is at a rate such that it would not exceed the 1000 mgd . limit for the 158 acres of the site that was in the service area prior to the approval of the amendment. 8 . Scotland Inc . owned the property in mortatorium areas X and Y, and agreed to the negotiated process which included these areas in the moratorium. These areas are zoned I-2. 9 . Moratorium area 15 is owned largely by the Shiely Garvel pit . In its current use it does not need the extension of sewer services , although inclusion of this land in the sewer service area may provide an economic incentive to develop at a higher use . This land is zoned I-2 , and would need to be served by a lateral from the Prior Lake Interceptor. 10 . Moratorium area 11 has a number of large parcels owned by Vierling and Roberts . This area is zoned R-2 to the North and Ag . to the South . There have been extensive inquiries on developing this land expressing a need for more single family lots . This land would be served by the extension of the VIP Sanitary Sewer westward across CR 17 . 11 . One half of area 10 , consisting of 80 acres of Ag property owned principally by Greenwood is included in the moratorium. This land is designated as commercial in the Comprehensive Plan . The extension of the VIP westward would be necessary to serve this land . 12 . Scotland Inc . has informally suggested that the City seek to add approximately 160 acres of 1-1 land it owns North of the proposed T. H. 101 by-pass to the urban service area . This land would need to be served by lift stations to the VIP system or linked by a new lateral to the Prior Lake Interceptor . 13 . In a discussion with Jack Frost , of the Metropolitan Council , he indicated that the 19814 sanitary sewer flow from the City of Shakopee to the Blue Lake Treatment Plant is 762 mg per year. (This computes to a daily flow of 2 . 09 mgd) . 114 . The Metropolitan Council is currently in the process of revising its development framework. The framework is the document which serves as the basis for all Met Council decisions on specialized areas such as transportation , sewers , etc . , and involves projecting population and employment growth . The Met Council staff have been working on this document for some time , but it is not anticipated that it will be adpoted until the end of 1985 . While the information has not been officially circulated , and could still be revised at the staff level , it is available to communities upon request . I have been told by Jack Frost of the Met.- Council staff that Shakopee ' s new estimated population for 1990 is 12 , 100 , with a projection of only 800 additional persons between 1990 and 2000 . Based on these figures the sewer allocation for Shakopee would be reduced , even though expansion of the Blue Lake Treatment Plan is anticipated . Alternatives : The following strategies have been suggested to approach the changes desired by the City in its Sanitary Sewer Urban Service Area : 1 . Seek to add property to the service area based on the fact that sewer flows have been managed for all industrial development that has occurred since the plan was adopted and that the flow location that has been "saved " should allow the City to expand its service area an equivalent number of acres . I think this requires us to evaluate , in a written report , the flow "saved" . � . Seek an increase in sewer allocation , and based on the amount received , request and appropriate expansion of land in the service area (or lifting of moratorium acreage ) . 3 . Demonstrate that the City has a need for increased land for ( residential , industrial , etc . ) development and request an increase in the land available for those uses , from parcels which are close to existing sewer services . Then assign the normal ( as per City of Shakopee sanitary sewer design criteria) flow rates , which will provide for greater sewer flow allocation . Monitor the flow requirements necessary as development occurs , and if it is below the design standard criteria , use this as an agreement to expand the amount of land in the service area. 4 . Accept the amount of flow allocation that is designated to the City and within the land area that is close to existing services , identify those parcels and lands uses which are most needed in the City and likely to develop in the next 10 ( or 5 or 15 ) year period . This may lead to excluding some property which has physical development limitations or is held by an owner who does not wish to develop in the stated planning period . (This is the approach recommended by the Metropolitan Council staff. ) 5 . Completely rewrite Sewer Chapter with new technical data . Recommended Action : The staff feel that the approach recommended by the Metropolitan Council staff is not in line with the original negotiations on this issue and should not be the preferred alternative . However since this means challenging their recommendation and seeking a forum before the Metropolitan Council , it was determined that this should be a decision by the City Council as a whole. For the short term the staff would like to concurrently use the approaches outlined in alternatives one and two . This would involve technical engineering and planning reports to be drafted to demonstrate a) how the City has managed its industrial sewer flow since 1981 , and b ) the City ' s perspective on its population and employment projections for 1990 and the year 2000 , in order to support additional sewer allocation for the City. For the longer term staff would also like to pursue alter- natives three and five , seeking to demonstrate the need for certain land uses and applying new technical data in line with the City ' s design criteria . Alternative four is only recommended if all other approaches are unsuccessful. MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk �\ RE: Gambling Moratorium Ordinance DATE: April 11 , 1985 Introduction & Background On March 19th Council established a 90 day moratorium on issuance of gambling and bingo licenses in order to give staff time to prepare a new ordinance on regulating gambling and bingo in follow-up to the new state law. In the moratorium ordinance exception was made for locally basedfraternal or service organi- zations. Although St. Marks July festival will not take place until after the moratorium is lifted, they would like to start selling raffle tickets in May so the City Attorney has prepared the attached ordinance which will make an additional exception to the moratorium for churches located and based in the City of Shakopee. Rather than do a rush job and have the new gambling ordinance ready for the April 16th Council meeting, staff thought that adopting the attached ordinance was a more desireable alternative at this time. Alternatives 1. Adopt attached ordinance. 2 . Don' t adopt attached ordinance. Recommendation Alternative No. 1. Action Requested Offer Ordinance No. 165 , An Ordinance of the CIty of Shakopee, Minnesota, Amending Shakopee City Code, Chapter 6 , Entitled "Business Licenses" by Adding an Exception to Section 6. 32 , Subd. 9 , and by Adopting Certain Provisions by Reference , and move its adoption. JSC/jms ORDINANCE NO. 165 FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING SHAKOPEE CITY CODE, CHAPTER 6. ENTITLED "BUSINESS LICENSES" BY ADDING AN EXCEPTION TO SECTION 6. 32, Subdivision 9, AND BY ADOPTING CERTAIN PROVISIONS BY REFERENCE THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: SECTION I_ Exception to Moratorium Shakopee City Code, Section 6.32 Subd 9 is hereby amended by adding the following additional exception thereto, to-wit: Churches located and based in the City of Shakopee. SECTION II: Adopted by reference General provisions and definitions applicable to the entire City Code including penalty provisions of Chapter 1 and Sec 6. 99 are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION III: When in force After the adoption,signing and attestation of this Ordinance it shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the date following such publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of 1985. Mayor of the City of Shakopee ATTEST: City Clerk Prepared and approved as to form this 10th day of April 1985. Jul' s A. Col ler, II, City Attorney MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Municipal Industrial Development Financing Policy DATE: April 12 , 1985 Introduction On April 2nd Council directed staff to draft Shakopee Policies and Criteria for the review of municipal industrial development financing applications in resolution form that adopts in total the City of Bloomington ' s policy of the same name, with the addition of a requirement of 15% equity participation by the applicant. Background The attached resolution adopts the policy and criteria as requested. Page 2 , paragraph f contains the equity requirements and requires the applicant to file with the City, if requested, a final statement of total costs and project equity. . . . to be filed at time of requesting the final resolution. Alternatives i . Adopt Res. No. 2393 . 2. Don 't adopt Res. No. 2393 . Recommendation Alternative No. 1. Action Recommended Offer Resolution No. 2393 , A Resolution Adopting A Policy and Criteria for the Review of Municipal Industrial Development Financing Applications , and move its adoption. JKAJjms RESOLUTION NO. 2393 A RESOLUTION ADOPTING A POLICY AND CRITERIA FOR THE REVIEW OF MUNICIPAL INDUSTIRAL DEVELOPMENT FINANCING APPLICATIONS THE SHAKOPEE CITY COUNCIL IN session does ordain: SECTION I: _General The City of Shakopee is granted the power to issue revenue bonds and mortgages. under Chapter 474, Minnesota Statutes (the "Act") . The Shakopee City Council, being aware that such financing may prevent the emergence of blighted land, excessive unemployment and the need for redevelopment financing from the State and Federal governments, has expressed its support for the use of such financing but has reserved I the right to approve or reject projects on a case-by-case basis. The following criteria have, therefore, been developed as a guide for review of applications. SECTION II: Criteria a. The project is to be compatible with the overall development plans and objectives of the City and of the neighborhood in which the project is located. b. New businesses locating in Shakopee must show relatively substantial new employment and tax base being generated by the project. C. Locating in areas of the City that the City wishes to develop, redevelop, or which in any way complements any development plans or policy of the City, will constitute a prime purpose under these guidelines. It is also the City's intent to assist in business expansions or relocations within the City where it can be shown that such would have a substantial, favorable impact on employment or tax base, or both. d. It is the City's intent to assist new or existing businesses in the acquisition of existing facilities, where such acquisition will maintain the stability of the tax base, or of employment, or both, and provided that not less than 15% of the project cost is to be used for rehabilitation of the existing policy. e. The project must not put a burden on existing City services or utilities beyond that which can be reasonably and economically accommodated. i. The applicant (and/or the lessee in the case of property to- be leased) must have a good financial standing, show a substantial net worth and an equity of at least 15% in the project, or both, and have an acceptable earnings history or pro forma. Projects are to show in the application for financing an owner equity or other collateral (such as a bank Letter of Credit, a Bankers Acceptance, Pledge of a certificate of Deposit, insurance company-guarantee, or similar security) which will be satisfactory to the end-lender or rating agency, all determined with reference to total project costs, and applicant is to file with the City, if requested, a final statement of total costs and project equity, certified to by an authorized officer or partner, or the individual applicant, said statement to be filed at time of requesting the Final Resolution. g. The method of the tax-exempt financing (e.g. ,a mortgage versus bonds) will be a consideration, and is to be related to the nature and feasibility of the project and to the overall financial ability of the applicant. The City will not entertain applications proposing to use tax-exempt denominational ID bonds (whether for sale to a limited group of so-called sophisticated investors or to the general public) as opposed to a tax-exempt mortgage unless the applicant's debt securities (or the debt securities of a mojority tenant - with a lease term equal to the loan term) are rated A or better by a generally recognized rating agency. h. Applications for acquisition of or replacement of machinery and equipment will be discouraged unless in conjunction with a totally new business in Shakopee, a physical plant expansion of an existing business, or where it is shown that the equipment - acquisition is essential to the continued operation of- the business in Shakopee. Also, it is the City' s intent to assist where possible in the acquisition of pollution control equipment for any new or existing business being required to meet mandated standards. i. A further permitted use under these guidelines are projects,whether profit or nonprofit, engaged . in providing health care services, including hospitals, nursing homes, and related medical facilities, but only when the following findings can be made: - 2 - /'�' e- (1) (1) Number of new jobs and related payroll is relatively significant. (2) The project would provide a facility or service, or expansion thereof considered desirable or necessary from a community services standpoint. (3) The project application also meets requirements of paragraphs a, e, f and g of these guidelines. j . Financing cannot be provided for any project where 25% or more of the proceeds are to be used for the purchase of land. SECTION III: Procedures a. The applicant must not commence any part of the construction of the project until there has been preliminary approval by the Council of the application for financing. b. The applicant shall make an application for financing on forms available from the Department of Staff Services of the City of Shakopee. The completed application i is to be returned to the Director of Staff Services, accompanied by the processing fee, whereupon the application will be forwarded to the Economic Development Commission for review and such Commission shall forward a recommendation to the City Council. Specific findings shall be made and recited regarding the criteria as well as satisfaction of public purposes of the Act. C. The application cannot be considered by the City until tentative City Code findings and requirements have been made with respect to zoning, building plans, platting, streets and utility services. d. The applicant shall sub-it a timetable for completion of the project as part of the application and any apparent major deviation from that timetable will automatically cause the application to be brought back to the City Council for review. This timetable must relate to the State timetable for entitlement and pool allocations. The financing must be completed within the calendar year for which application is made. e. The applicant is to select qualified financial consultants and/or underwriters, as well as legal counsel, -to prepare all necessary documents and materials. The City may rely on the opinion of such experts and the application shall be accompanied by a 3 - i financial analysis (pro forma income statement, debt service coverage, mortgage terms, etcl) by the underwriter as to the economic feasibility of the project and the underwriter's ability to market the financing. Financial material submitted is to also include most recent fiscal year-end, audited, financial statements of the applicant and/or of any major lessee tenant, if readily available.- f. Further, in the case of the tax-exempt mortgage placements, the applicant will be required to furnish the City, before passage of the Final Resolution, a comfort letter (but not necessarily a letter of commitment) from the lending institution, to the affect that said lending institution has reviewed the economic .feasibility of the project, including the financial responsibility of the guarantors and find that, in their professional judgment, it is an economically viable project. g. The applicant shall furnish along with the application, a description of the project, plat plan, rendering of proposed building, etc. , and a brief description of the applicant company, all in such form as shall be required at the time of application. Such of this data as necessary may be furnished to member of the City Council and to any board or Commission as Council directs for background information. h. The applicant shall be required to pay the 1% deposit as specified in the State Allocation Plan, when and if required in order to request or maintain an allocation subsequent to the August 1 or August 31 deadlines in the State Allocation Plan. (This deposit is refundable upon completion of financing. ) SECTION IV: Administrative a. The City Council reserves the right to deny any application for- financing at any stage of the proceedings prior to adopting the final resolution- authorizing issuance of the industrial development financing. b. The City is to be reimbursed, an held harmless, for and from any out-of-pocket costs related to the actual or proposed issuance of the bonds. In addition, a processing charge (fee) will be due the City (with 1/2 (but not less that $1,500) to be submitted with the application, and which will be non-refundable, and 1/2 due just prior to the 4 - City Council acting on the Final Resolution) , all based on the following schedule: On the first $5,000,000 . . . . . . . . . . . . . . . . . . . . $1.00 per $1,000 On Portion in excess of $5,000,000. . . . . . . . . . . . $ .50 per $1,000 C. All applications and supporting materials and documents shall remain the property of the City. Note that all such materials may be subject to disclosure and/or public review under applicable provisions of State law. d. The Staff shall, at least once each year, prepare a summary cumulative report of all project applications submitted for that year and cumulatively to that point in time, and such report shall include: (1) Total number of applications processed. (2) Total number and dollar volume of projects. (3) Amount of tax base provided. (4) Number of new jobs provided. (5) Amount of annual payroll generated. (6) Default information, if any. SECTION V: Priority a. Provided that an application meets all requirements of Sections 1 and 2 of these Policy guidelines, it will be assigned to a priority group as follows Group 1 - Those projects which are located in a redevelopment district; or, are of a manufacturing or research type of use. Group 2 - Those projects which are located in a development district. Group 3 - Those jrojects which are located in a zone where manufacturing is a permitted use. Group 4 - All other projects. b. Group 1 projects are considered to be of highest priority and applications of Group l projects will be submtted to the City Council for consideration as they are received. C. Groups 2, 3 and 4 project applications received prior to April 30, will be held and submitted to the City Council in May for consideration. 5 - d. Groups 2, 3 and r project applications received May 1 through July 31 will be held and submitted to the City Council in August for consideration. e. All project applications received on or after August 1 will be submitted to the City Council for consideration as they are received. SECTION VI: Reservations The Shakopee City Council does hereby expressly reserve the right to amend or change any part or portion of the foregoing Resolution but no change shall be retroactive. Passed in session of the Shakopee City Council held this day of 1985. Mayor of the City of Shakopee ATTEST: City Clerk Prepared and approved as to form this 10th day of April, 1985. tColler, II rn STATE OF MINNESOTA RUREAT OFMEDIATON SERVICES ST. PAUL, MN 55103 IN THE MATTER OF: Case No. 85-PN-60;-A Minnesota Teasmter,, Public & Law, Arbitration Enforcement Employees Union Local No. 320 , Minneapolis , Minnesota -and- City of Shakopee , Shakopee, Minnesota NOTICE OF IMP,�,SSE AND REQUEST FOR FINAL POSITIONS ESSENTIAL EMPLOYEES Pursuant to a request for determination of impasse and submission of the impasse to arbitration, I have determined that further media- tion efforts would serve no purpose and that an impasse exists . The following item (s) are certified as remaining in dispute : SEE ATTACHED ADDENDUM The parties shall submit in writing to the Bureau their final positions on the item (s) certified at impasse on or before April 23 , 1985 A statement of the item (s) at impasse together with the final positions submitted by the- parties will be certified to the Public Employment Relations Board. DIRECTOR BUREAU OF MIA I SERVICES STATE OF MI Iv �SOTA PWG:rg cc: Robert J. Weisenburger C. F. Smythe John Anderson Dated at St. Paul , Minnesota, April 8 , 1985 ME-0004101 ADDENDUM 1) Insurance a) Health/Medical Premium Share b) Dental Insurance 2) Holidays a) Number b) Premium Pay 3) Vacation - accrual 4) Sick Leave - maximum accumulation 5) Severance Pay - formula 6) Bereavement Pay a) immediate Family b) Other than immediate family 7) Wages 8) Longevity 9) Uniform Allowance a) Method b) Amount i MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Intern RE: Transit Feasibility Study DATE: April 16 , 1985 Introduction• BRW (Bennett-Ringrose-Wolsfeld-Jarvis-Gardner , Inc. ) has been selected by the City of Chaska and the Transit Service Demonstration Committee to conduct a transit service demon- stration program (opt-out) study for the cities of Chaska Chanhassen, Eden Prairie and Shakopee. Currently the cities of Chaska and Shakopee hold contracts with Mn DOT for funding under the opt-out legislation. Total cost of the feasibility will be $32 , 114 . Originally it was estimated that Shakopee ' s share of the study' s cost would range between $5000 and $10 , 000 . On January 3 , 1985 the Shakopee City Council approved the City of Shakopee ' s participation in the feasibility study at a cost not to exceed $7500 . New Developments : Yesterday I was informed by MnDOT officials that Chaska ' s contract with Mn DOT will fund the total cost of the study. Recently the cities of Savage and Prior Lake contacted MnDOT and requested inclusion in the feasibility study. MnDOT officials have requested the City of Shakopee to use a portion of our $7500 which was originally dedicated to the study to fund the additional costs for including Prior Lake and Savage in the study. It should be pointed out that Shakopee has $7500 budgeted in it ' s transit fund for management consulting fees . At this time there is no foreseeable use for these dollars. If this money is not used it will be returned to the MTC at the end of our project. MnDOT officials and city staff agree that these dollars would be well spent if they are used to fund the inclusion of Savage and Prior Lake in the feasibility study. Alternatives : 1. Dedicate Shakopee opt-out dollars to fund the additional costs for including Prior Lake and Savage in the transit feasibility study at a cost not to exceed $5000 . 2 . Dedicate Shakopee opt-out dollars to fund the additional costs for including Prior Lake and Savage in the transit feasibility study at a cost not to exceed $7500 . 3 . Do not use Shakopee opt-out dollars to fund the additional costs for including Prior Lake and Savage in the transit feasibility study. Page two Memo: Transit Feasibility Study Staff Recommendation: Staff recommends alternative #1. Action Requested: Move to dedicate Shakopee opt-out dollars to fund the additional costs for including Prior Lake and Savage in the transit feasibility study at a cost not to exceed $5000 . tw - MEMO TO: Mayor, Council Members FROM: Tom Brownell , Chief of Police RE: Police Officer Position DATE: April 16 , 1985 Introduction: Council authorized the Police Department to appoint one additional police officer in 1985 . Background: The Police Department has a contract with the Minnesota Police Recruitment System which provides applicants who have been pretested. MPRS provided the department with 43 applications from persons initially indicating they were interested in employment in Shakopee . The department contacted fourteen of the applicants to appear for an oral interview. Seven applicants responded for the interview conducted by the Shakopee Police Civil Service Commission as required by Statute. Three appli- cants passed the examination process and were certified by the Commission on April 12 , 1985 . David Leslie Nelson, 23 year old resident of Crystal , MN, ranked number 1 and is currently employed by the Brooklyn Park Police Department as a Community Service Officer and is highly recommended by Chief Donald Davis . Mr. Nelson has met all of the requirements of the Police Officers Standards and Training Board and is eligible to be licensed as a police officer. Mr. Nelson has passed a background and psychological examination as required. Mr. Nelson has not been physically examined by a physician, however this would be completed prior to employment . Recommendation: Authorize the employment as a police officer, David L. Nelson effective May 1 , 1985 , at the starting salary of $1 , 718 . 25 per month pending successfully passing a physical examination. (The starting salary is the first step in the pay scale) . Council Action Requested: Authorize the employment as a police officer, David L. Nelson effective May 1 , 1985, at the starting salary of $1 , 718 . 25 per month pending successfully passing a physical examination. TB : cah C = TY OF_ aH { KQP___F__F INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, Cinnesota 55379-1376 (612) 445-3650 TO: John K. Anderson, City Administrator FROM: H. R. Spurrier, City Engineer RE: Shenandoah Drive, Contract No. 1 DATE: April 16, 1985 Introduction It was brought the to my attention two and one-half weeks ago that City Shakopee had along Shenandoah Drive. in fact trespassed on private property Background The City of Shakopee had acquired construction easement along Shenandoah Drive when in fact the easemen-! required easement. The principle difference in was a slope acquisition is that one acquisition is a rental and the second is a permanent tak- ing. Based on the Judgement of the conmendatic�n commission t h e City must pay $30, 000 per- acre for this 1 and acquired. The City therefore should purchase permanent slope easement along the east and along the west right-of-ways of Shenandoah Drive north of 4th Avenue for roadway construction. The City has established that there is 1. 404 acres of right-of- way acquired along the west right-of-way of Shenandoah Drive from Out l of A of PrahmCo l l First Addition, Scott County, M i nne- sota. At $30, 000 per acre the cost of the right-of-way is $42, 120. 00. Based upon the Judgement and award of the Condemnation Commis- sion and in view of the fact that the City is presently tres- Passing on the pro pert y the Asst. C i t y Attorney, P. R. Krass, has concurred with the recommendation that the award of the condemnation commission be applied to this acquisition. Action Requested_ Motion authorizing the payment of $42, 120. 00 far slope easement on Out 1 of A, Piahm-Co 1 1 F i nst Addition, Scott County, Minnesota to First National Bank of Shakopee, 129 South Holmes, Shakopee, Minnesota. HRS/,kms ROWPRCOL