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02/05/1985
�"Z61 MEMO TO: Mayor and City Council FROM: John K. Anderson , City Administrator RE: Non-Agenda Informational Items DATE: January 31 , 1985 1 . Attached is a notice from the State regarding our Industrial Development Bond Entitlement Allocation for 1985 . Our allocation is $2 ,5981015 . 2 . Attached is a memorandum from George Muenchow regarding the O'Dowd Lake Islands . The memo verifies the turning over of the islands to Shakopee. 3 . Attached is the Council calendar for the month of February , 1985 . 4 . Attached is the signature page of our Franchise Ordinance with Minnegasco . We are showing you this page because the final execution depended upon the publishing of the Ordinance after it was executed by Minnegasco. 5 . Attached is a notice from the AMM regarding the AMM' s legis- lative program for 1985 . Staff has copies of the policies and if Councilmembers would like copies they should contact Judy Cox . 6 . Attached is a notice of an application for a Charitable Gambling License for the Knights of Columbus. City Council has 30 days to pass a resolution disallowing such an activity , - if Council so chooses. Please notify Judy Cox if you want to formally consider such a resolution. 7 . Attached are the minutes of the January 24, 1985 meeting of the Shakopee Coalition. 8 . Attached are the minutes of the December 19 , 1984 meeting of the Cable Communications Advisory Commission. 9 . Attached are the minutes of the January 10 , 1985 meetings of the Board of Adjustments and Appeals and Planning Commission. 10 . Attached are the agendas for the February 7 , 1985 meetings of the Board of Adjustments and Appeals and Planning Commission . 11 . We have learned that we were not one of the three cities se__ected in the State ' s lottery for Single Family Mortgage Revenue Bonds . 12 . The memo regarding the hiring of a consulting engineer for the downtown bridge/intersection project will not be on the 2/5 agenda , but probably will be on the 2/ 19 agenda . 13 . Attached is a memo from Gregg Voxland regarding Logis Quarterly Board of Directors meeting. i .995_ALLOCATIONS OF ISSUANCE_AUTHORITY FOR_INT-J_USI'RIAL_DEVELOPMENT_BONDS Federal Allocation to State of Minnesota $ 621, 600, 000 f STATE ALLOCATIONS PER LAWS OF MINNESOTA 1984 CHAPTER 582 i t Private Activ_ity_Bonds_ HECB $ 10, 000, 000 I RRR Commissioner 25, 000, 000 DEED --60,222-1-222-----$_9510003-000} �_506�600i000 -----*80/20X= ENTITLEMENT ISSUERS 421, 280, 000' COMPETITIVE POOL 105 320 000_______ _------ $ 62 _ __$ 6E 1�600�OCt0 i State_Allocation_AdjMEted_Per Laws_of Minnesota_Ch. _5_84 Private_Activity_Bonds: HECB $ 10, 000, 000 I R R R Commissioner 24,500, 000 DEED y Business Loans 55, 500, 000 I Farm Loans 6, 000, 000 ENTITLEMENT ISSUERS 420, 780, 000 COMPETITIVE POOL _104:8E0s©00------------------ $_6213_6001000 ------------- ---- --------------------------------------------------------------- Individual Allocations to Entitlement Issuers - --------------------------------------------- f i $4?Os780�000 (Total State Allocation to Entitlement Issuers) $663, 504,771 (Combined 3 yr. high avg. for all Entitlement Issuers) ea<<als E3_41778L�60eX x $4. 096. 667 3 vr. high average for Entitlement 77- - - - - - _ o^_Ile-_= c` e,-: I_e:'t _,F •_— � _C�_..f. 1985 ENTITLEMENT ISSUERS Issuer Allocation Issuer Allocation Albert Lea 12,822,091 Mankato $3,937,187 Alexandria $928,436 Maple Grove $1,767,242 Apple Valley $3,139,191 Maplewood $5,320,963 Austin $1,743,989 Mendota Heights $3,143,408 Baxter $668,001 Minneapolis $49,466,317 Becker $23,168,629 Minnetonka $13,245,860 Beltrami County $1,691,141 Montevideo $781,096 Blaine $2,647,692 Moorhead $956,974 Bloomington $109871,922 New Brighton $2,060,444 Brainerd $1,693,255 New Hope $1,945,869 Brooklyn Center $7,240,197 New Prague $1,442,755 Brooklyn Park $5,097,733 New Ulm $835,001 Burnsville $11,712,841 Owatonna $993,545 Cambridge $2,600,129 Park Rapids $1,247,216 Cannon Falls $1,049,564 Pipestone $813,862 Chanhassen $687,026 Plymouth $2,967,952 Cloquet $1,940,584 Princeton $724,020 � Columbia Heights $3,385,453 Proctor $4,206,713 Coon Rapids $4,344,118 Red Wing $2,762,901 Cottage Grove $2,018,800 Richield $3,646,522 Dawson $1,198,596 Rochester $2,636,066 Duluth $11,016,725 Rogers $881,507 Eagan $10,012,399 Rosemount $4,800,726 East Grand Forks $1,162,659 Saint Cloud $4,618,928 East Gull Lake 1 $739,874 Saint Louis Park $2,830,547 Eden Prairie $9,342,948 Saint Paul $88,906,021 Eveleth $898,419 Sartell $4,566,080 Fairmont $2,959,496 Sauk Rapids $855,083 Faribault $1,870,825 Savage $1,269,413 Farmington $643,690 Shakopee $2,598,015 Fergus Falls $2,600,129 Shoreview $1,476,577 Fridley $8,228,457 Silver Bay $26,424,075 Golden Valley $2,784,041 South Saint Paul $1,678,457 Grand Rapids $1,025,254 Springfield $672,228 Hastings $940,697 Stillwater $1,703,613 Hibbing $761,013 Vadnais Heights $2,045,223 Hopkins $1,962,780 Waite Park $1,384,622 Hutchinson $2,512,401 West Saint Paul $830,773 Lakeville $3,430,902 White Bear Lake $2,814,693 Le Sueur $2,435,666 Willmar $2,087,925 r Little Canada $1,196,482 Winona $3,755,390 Long Prairie $782,153 Woodbury $981,919 Luverne $739,874 Totals $420,780,000 CERTIFICATION OF ENTITLEMENT ALLOCATIONS I, the undersigned, am the Deputy Commissioner of the Department of Energy and Economic Development and hereby certify under penalty of perjury that the allocations of issuance authority for industrial development bonds awarded to entitlement issuers for the calendar year 1985, were not made in con- sideration of any bribe, gratuity, or direct or indirect contribution to any political campaign. Date: January 2, 1985 Edward J. Meyer, Jr. Deputy Commissioner of Financial Management i�1 nkn ee C1nmm nit � � u g #erutres 129 Levee Drive Shakopee, Minnesota 55379' Phone 445-2742 Community Education • Parks • Recreation • Adult Education January 22, 1985 MEMO TO: John Anderson, City Administrator FROM George F. Muenchow SUBJECT: O'Dowd Lake Islands I 've just finished speaking to Paulette Francis of the Dept. of Interior, Milwaukee, Wisconsin (414-291-4415) who called to verify whether we still are interested in acquiring property rights of the islands in O'Dowd Lake. I informed her yes. She stated that the formal transfer will take place within 60 days and in the interim she will send a letter verifying this. I told her to direct the letter to your attention. I believe that you' ll remember that about three years ago the State of Minnesota chose to get into the act and made the decision that they wanted to acquire the rights to all islands in the state of Minnesota that the Department of Interior is in the process of relinquishing. Apparently they no longer are interested in O'Dowd Lake islands and the original intent is now being finalized by this federal agency. A COOPERATIVE EFFORT OF THE CITY OF SHAKOPEE AND SCHOOL DISTRICT 720 SINCE 1954 Y N ON M rl N H d G� r 00 Ul N r N Q F--t r- --1 � 0 41 O Ln 06 � E G m O —4to bD E+ � EC ) C � GO r1 C .. .,� U v c� M ccs E Ul 00 r. Q.. U d1 M N E N O n O N I N E •> 3 E •> O aO ro � �-j U ul U-) -�j pa � O •r r r� O W 3Mr U ro 3 (D G 3M G� o O U O O (D O O Ln N p 4.-)C)-\ a Z U �n U I U E-4 O r 410 r- C) •r EO 41 O cd 'r0 41 �:lO +1 4-j EM r o O -1 • r O .. o .. UUn C� O� UUP UCIO U �O OC Ln .r{ � U Q 4 p N ami ?� U , , Un � UaQa Oa O •rl U cn � o E > O a, O r— 4-1 c0 U d M O <t N Q _Q f.7 3 T ACCEPTANCE OF ORDINANCE RECITAL`>: I. At a regular meeting of the City Council of the City of Shakopee held on December, 18, 1984, a franchise ordinance was duly passed by the City Council . 2. The franchise ordinance was duly approved by Eldon A. Reinke, Mayor of the City of Shakopee, on December 18, 1984, and was duly published in the "Shakope-e Valley News ," the official newspaper of the City of Shakopee on January 2, 1985. 3. Section 2.2 of the franchise ordinance provides for written acceptance by Minnegasco, Inc. to be filed with the City Clerk within 60 days after publication. 4. It is the purpose of this instrument to effect a due and sufficient acceptance of the franchise ordinance. ACCEPTANCE: Minnegasco, Inc. , for itself, its successors and assigns, accepts the fran- chise ordinance referred to in Recital 1 upon the terms and conditions contained therein. Executed this 28th day of January 1985. MINNEGA$CO INC. �vdrew/t. Olson, Vice President, Operations, Minnesota STATE OF MINNESOTA) )ss COUNTY OF HENNEPIN) The foregoing instrument was acknowledged before me this 28th day of January , 1985, by Andrew C. Olson, Vice President, Operations, Minnesota, of Minnegasco, Inc. , a Minnesota corporation, on behalf of the cor- poration. NDEP,SON-MINNESOTAOUNTY4mo ct 30, Esso Notary Public The above acc ance was duly f led with the City of Shakopee in the office of the Ci ty C1 e r k on ���'i,Y1��� 1985. ' City Clerk ICi of Shakopee, Minnesota JAIL 2 4 1985 CITE` OF SHAKOPEE association of metropolitan municipalities January 23 , 1985 Dear Chief Administrator Official: Enclosed is a copy of the AMM' s 1985-1986 Legislative program as adopted by the membership in December. This very comprehensive set of policies will the AMM' s lobbying activities during the Le the Session and at the Metropolitan Council. Yourative help and support for the AMM' s lobbying efforts will help assure that the interests of the member cities are Protected at the Legislature and Metropolitan Council. We would appreciate it if and Councilmembers know that You would let your Mayor set of this policies and make ityavailable eCfor edtheir review. To help hold down costs, we are not mailing individual copies of this Legislative Program to Mayors or Councilmembers. However, if your Mayor or Councilmembers would like their own copy, please call Carol Williams (227-5600) and she will be happy to send out additional copies. We have sent a copy of our Legislative Program to every State Senator and State Representative. Direct contacts with your Senator and Representative in support of the AMM Legislative Program is encouraged and will be greatly appreciated ! Thank you. Sincerely, Ron J . Backes, President and St. Louis Park Councilmember RB : cw encl. f CHARITABLE GAMBLING CONTROL BOARD 000.904 SUMMIT STATE SANK SUILDING 310 FOURTH AVENUE SOUTH MINNEAPOLIS. MINNESOTA 55115 1612► 341-7676 January 10, 1985 Dear Applicant, The "Acknowledgement of Notice" below is a required part of the application process. Because the forms are not yet available, this form is provided separately. Please provide all the inforTu tion requested; copy this form and take it to your local governing body to date and sign;; mail one copy of the completed form to the address on the letterhead. Be certain the form is signed and dated by the local governing body by Januar 28 1985. This step must* be completed to meet the provision of the law which allows loca govern ng bodies 30 days to notify the Board that the application is disapproved. No license will be issued until the 30 clay period expires. If you have questions, please caTT—. 1 Roger ran Execut•ve Secretary ACKNOWLEDGEMENT OF NOTICE BY LOCAL GOVERNING BODY f I hereby acknowledge receipt of this notice. By acknowledging receipt, I admit having been I served with notice that an application from the organization identified below will be reviewed by the Charitable Gambling Control Board and if approved by the Board will become effective 30 days from the date of receipt (noted below) , unless a resolution of the local governing body is passed which specifically disallows such activity and a copy of that resolution is received by the Charitable Gambling Control Board within 30 days of the below - noted date. LOCAL GOVERNING BODY ORGANIZATION Name of Local Governing Body Applicant Organization: Kni crhts of Columbus City of Shakopee Legal Name: James F. .Campbell Counsel 1585 Si nature of Pj!rsoTn, Receiving Agk1Ac-ati9P Business Mailing Address: / Acknowledgement 1760 East Fourth Avenue C I tv C� erk f to Received - _ - - Phon— e'� anuary 24, 1985 Proposed Gambling Site: K of C Hall NOTE: This is not a formal application. 1760 East Fourth Avenue Before acting on this notice, the govern- ing body may want to contact the applicant City or Town: Shakopee to verify that an application has been County: Scott filed with the Board. � Class of License: FA / B C (circle one) Name and Title of Representative: 1 James E . Boulev. Grand Knight r AN EQUAL OPPORTUNITY EMPLOYER /A_� SHAKOPEE COALITION 7 January 24, 1985 Present: George Muenchow Shakopee Community Services Jim Streefland Shakopee Lions Club Jeff Manthe Shakopee Rotary Pat Ploumen Steve Johnson Scott County Court Services Deloris Gorman Shakopee Community Services Joan Salter Food Shelf Barbara Colhapp Area Learning Center Kathy Lewis Shakopee Community Services Chairperson Streefland called the meeting to order at 7:00 a.m. Joan Salter reported that the Food Shelf has been very busy this month, serving 96 families as of 1-22-85. January is antidipated to be the record high for Food Shelf Activity. There is a good supply of food although some items have to he purchased. With the current location in Chaska, volunteer help is down. Fond Share information was sent to community organizations on Monday, January 21 and to churches on the previous Friday. Organizations and churches should return the reply sheets to SCEC as soon as possible, indicating what they can do , There is a state-wide kickoff event in Willmar on March 1 and Joan solicited ideas from the Coalition for a local kickoff. Suggestions from others are welcome - but should be made soon. The bowling fundraiser had a good turnout; the tally was not available today. Steve Johnson, Director of Scott County Court Services, presented information about the various functions of his department. It is an agency of the District Court system serving the 23 judges of the First Judicial District, providing probation and parole services to the Juvenile, County, and District Courts. Juvenile Court services may be divided into two broad areas: (1) Diversion - three services are provided before youths under 19 get into the Court system. Generally, these young people are first time offenders and the contact is made as positive as possible. A diversion conference is held with the youth, parent(s) , and the Court Services staff and they work out a plan of treatment in the community which hopefully will (and usually does) resolve the problem (2) Delinquency Court - This area deals with more serious infractions and with those youths with a history of problems. An appearance before a judge may result in a probation period within the community or placement in a foster home, treatment program, secure correctional facility, etc. About 8-10% of the total served are placed outside the home; about 2% end up in a secure correctional facility. In total juvenile services, about 250 youths are served in Diversion and about 375 in delinquency, annually. In the County Courts, services are provided persons involved in misdemeanor offences with the largest number of persons served in the DWI area. Court Services evaluates those arrested for DWI and recommends a treatment plan. The department is involved in the DWI Clinic, a ten-hour basic education course for DWI offenders. Totally, about 800 persons are served annually. In the District Court system, Court Services is involved with felony offenders, primarily in alcohol and drug evaluations. The Mn Dept of Corrections actually supervise and treats the felons. This service involves about 75 cases annually. In addition to Steve, Court Services employs five probation officers and one clerical person. They are adding one probation officer, after six years of staffing at the current level. The Chair again addressed the problem of low attendance and will contact community organizations. Persons designated to represent their organizations on the Coalition are again asked to find an alternate when unable to attend a meeting. -2- Joan Saltier reminded the group that the last planned event of the Give Where You drive is the play "She Loves Me" at the Chanhassen Dinner Theatre on February 3, 1385. Contact the SCEC office (448-2302) for information and tickets ($10). Meeting adjourned at 8:00 a.m. Respectfully submitted, Pat Ploumen -711.7)(33JEDINGS OF THE CABLE ;0VISORY CO!il;--'LSSION REGULAR SESSION SHAKOPEE 9 MIN DEC=BER 19, 1984 Chrm. Anderson called the mee-ting to order at 7:55 P.m. with C:� - Comm. Abeln and Davis present . Also present were Jeanne Andn-, Comm. Develonment Director and Barry �tock, Adm-in. Intern. Davis/Abeln moved to an. prove the min�,r'u-es of the Novernber 20'. 10984, meeting. 17ot-ion carried unanirousl7r. Barry Stock presented several informational items. He reviewed the Nover.rber monthly cable rei,-)o-rt. In addition, he -passed out an article about the FCC setting rules for cable under new law, as well as an article ,-,,-hich described action that the 1',innesota Association of Cable Television Administrators (MACTA) has U 4- undertaken and its accomplishments in the last nine monuhs. Finally, Barry gave an un- date on the character generator notimg that the new Zylstra-Uni�ed (ZU) manager has -.-r.ronised that this Will be one of his top priorities v:hen he begins his job in U January, 1985. T&kRY PARKER CABLE COT LAINT At 8 :30 -o-m. 1ir. Tony Gauer of ZU and Vis. Mary Parker? a former cable su�scriber. -were present to participate in a public u hearing. Chrr,,. Anderson explained the gr-ound rules for the a 15 r,inut e hearing process-. .. each -participant could present presentation followed by time for the commissioners to ask any cuestions. Then each i3articinant would have five minutes -Por U rebuttal. Vs. I-,!,ary Louise Park-er of 5291 Dakota Street stated that on a-c-croximat-ely June 9, 1984, lightening st- ck her h U.0 orie and dama,!7ed her television set . Because she believes the lightening entered through the cable line , 1V71s. Parker called Sandra Hoffman, L. the ZU secretary in Shakopee , to re-port the dama,7e . Ten days -t and Tony �auer of ZU- ca'-me to inspect, later, 1r. Jim Abbot the damage. They concluded that the damage was an act of God For which U' he com-oany could not be held res-ponsible . 11s. 71arker also pointed out that of the six townhouse units, the only tt-i7jo struck were the ti-;o with cable. a second television set was struck by lightening in July, lv'lary contacted 1,11r. 1like Igoe ,. the consumer reporter for WTCNL television. 1,11r. Igoe did some investigating and ,concluded that .Mary should take her com-n-laint to this cormission. In the Lr-e:an— ti.me , Iris. Parker had notified Sandra Hoffman that her bill would not be naid until she was satisfied that this was an act of God— On S--otember 27 two television sets 11 19849 1tis. Parker took her . to an RCA repairman for an estimate and opinio n on what caused the problem. The estimate for the first t,elevision is $85 while the estimate for the second television exceeds -rer-lacement costs. The re-oairman stated that damage was probably caused by a lightening strike. L„ .,.... December 1,, 19`34 gage 2 On October 8 1934 Ks. Pwrl�er contacted the Cit * R `r lect� ical Inspector, Mr. Roy Baler, to see if he could male a determination as to whether the li-htening entered Tr.s. Parker's television sets through the cable or throu, .h the electric�.l .`siring. T.r. Baker has stated that he could find no evidence that the lightenin_- entered T,:s. Parker' s hor~e throu:_;h her electrical system,. Ke also statedthat 11s. Parker's House was grounded s ro,aerl T. %:r. Baker ,ould rot co_ner_t on -:;rhether or not the cable to I-.s. Parker's house was grounded properly because he did not insrect it .hen it was installed. He did question ;:Thy the cable comnany did not ground the cable to a cold water tan- that was available. Ls. Parker also contacted the Installations Su~)ervisor of Rogers Cable S77S'Uem, because she noted that they ground their cattle differently than ZU. They provided information on the National Electrical Code (NEC) Standards which say that if a water pir..e is available , it should be used as a grounding source. In- addition, coaxial cable carrying 300 volts or .more must be grounded to the house or as close to the house as rossible , according to the Installations Supervisor at Rogers. _ Tis. Parker contends that her cable system %,*as imrro �erly grounded and ,4ias not grounded to the closest point of entry to her home . She found ZU to be helpful but also harrasive9 and believes that consumers should be told about the Cable CommLission. T<.r. Tony Gauer of ZU stated that ZU maintains that installation was done according to NEC Section 320. ZU rounds their own ,ground rods. He referred to the 10EC from 1931 which ,,!as the code in effect at the time that Ks. Parker's home ,,,,as wired for cable. - That code does not specify length_ for ground rods , ti-,hich it L's. Parl�er' s case is f oz?r feet. He stated that ZU does not ground to cold water -oi-ces because plastic pipe is now being used so the ground is no- longer there. If lightening had come through the cable , Zai believes the converter would have been damaged, as -is the case in 95% of lightening strikes. P,s. Parker's converter ;*,as in -perfect . working condition ;,hen it was returned to ZU. In addition 9 the television set of the other tov-nhouse owner which i=gas struck at the same tire , was da-marred in the -power supply not t-he RP section which should have been damaged hadthelightening come through the cable. I.r. Gauer ackno!�,ledged that ,7!eird things can ha nv.-!hen�hen it comes to lightening stri.•_es. But he rointed out that ZU- does follow the NEC standards which is all the=T can be expected to do. He concluded that ZU does not believe the lightening entered through the cable. on December 19, 1934 a,-e a firs. Parker clarified for the cor'u fission •rs that she t07,'rnhouse owner 1':hose television Set vvas h1 t Ott ti'�e same time , lives on the same side of the building and shares a corrLmon pedestal. That homeo,°-.aer (Lr. Donald Bird) also com-olained to the cable com)any. His television was not hit the second time because he had its unplugged during the lightening storm. Ys. Parker noted that she had a stereo --,lu ged into the same electrical outlet as the television, but 'he stereo ticas not damaged either time. Corr.m. Abeln asked about the burnt s-)ot on the coaxial cable on the pole. �;>r. Gauer re-,)liedth��t was :not a burnt s-oot but was flooding co-mpound, a gooey substance s•;'•hich oozes out to seal a nice if the cable has been hit. Comm. Abeln asked if a lightening hit could cause the flooding compound to be released, but T,r. Gauer said no. Tyr. Gauer explained that this building was pre—,;Tired in 1983 under an access agreement with the owner. There is a pedestal with ground rod on each side of the building, and each pedestal serves three units. ZU chooses to pound their o„m ground rods because they believe it provides better protection, and Mr. Gauer said this is common practice in the cable industry. In her rebuttal, Itis. Parker restated her position and asked that the commission make ZU go back and put in eight foot grounding rods. Mr. Gauer in his rebuttal invited the commissioners to go see the area in question-,including the pedestal, grounding rod, and Dole. He concluded that ZU comolied ,-1i,th ?VEC Section X320 and acted in mood faith. Chrm. Anderson stated he believes the issue to be decided is not- - ot. ,:,he'her. the li.Thtening care in through the cable or through the electrical outlet , but rather if ZU had followed NEC Section .320 to properly ground F,�,s. Parker's cable. Jeanne Andre suggested that T..-.r. Roy Baker, the Citi Electrical Inspector, be contacted in an effort to determine if ZU's installation and grounding was pro-)erly done. Comm. Abeln moved that 1) the commission find out exactly hove the grounding rod is installed, 2 ) the City be allowed to rick a qualified television repairman to bring M's. Barker's sets to for a second o7oinion .and use these findin;^,s as a basis in -determining ;,.hich source the lightening traveled through. . The cost for the television reDairman's service should be 7ai.d for by ZU t7ith findings to be evaluated by staff and the commission at the January meeting, and 3 ) contact Mr. Roy, BEIker, the City Electrical. Ins-oector. _to determine if the ITEC code has been follo-,Ted. Tsotion died for lack of second. - Deccmber 19, 19 4 -� P,- Fe 4 Co-,T:. Davis moved thfE.t 1) the commission rind out ex-actl'T I^o,rr the roundin!r rod is installed, and 2 ) contact 1,,'_r. . Roy Baker, the Cit7 Electrical Insrector to 1etermine if the NEC has been follo�-,ed. E-otion died for lack of second. Chrm. Anderson amassed the gavel to Co=. 1ibeln. AndersonVDavis --^ioved that 1) the co?rr.?issicn ins-pect the -nresent rrour_ding s-Tstem at the site th the staff and Cit-.r Bl�� ctrical Insrector, and 2 ) recuest ths.t Lr. Roy= Baker also grant an opinion if he reels qualified as to the standard o-eratin^- methods that ZU is using to ground the cable s-Tstem. Ayes: Anderson, Davis. Nayes : Abeln. K, otion carried. T-"-.-e next meeting date is January 23 , 1955 , at 7 :30 p.m. Davis/Abeln moved to adjourn the meeting at 10:21 p.m. Miotion carried unanimously. Barry Stock Judy Hughes Admin. Intern Recording Secretary PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 10, 1985 Chrm. Stoltzman called the meeting to order at 7:35 p.m. with Comm. Czaja, Lane, Rockne, Koehnen,Schmitt and VanMaldeghem present. Also present were Judi Simac, City Planner; John K. Anderson, City Admr. ; Julius A. Coller, II, City Attorney; H_ R.. Spurrier, .City Engineer and Cncl. Lebens. VanMaldeghem/Czaja moved to approve the minutes of December 6, 1984 as kept. Motion carried with Comm. Schmitt abstaining because of his absence at that meeting. CLETUS LINK VARIANCE FOLLOW-UP The City Planner explained that an issue just came up this afternoon re- garding the variance granted to Cletus Link for the property at First Ave. and Market Street, for the construction of an Amco Transmission Shop. She stated the variance was granted for set-back, but one of the items of discussion was the amount of parking spaces. Staff issued a building per- mit for the site with the qualifification that no Certificate of Occupancy would be issued until all conditions of the variance are met. The appli- cant is now requesting consideration of a temporary Certificate of Occupancy to deal with matters of drainage and parking. The City Engineer explained that the drainage problem for this site is to be corrected by concrete curb and gutter and paving, which cannot be done in this weather. In order to build a temporary facility for the run-off, a loss of 3-4 parking spaces is probable. He said the builder is in a posi- tion to provide temporary parking spaces adjacent to the lot so the parking requirements can be satisfied, although not contained on this lot. Issuing a temporary Certificate of Occupancy would allow this business to operate for about 3 months with less than ideal facilities, and is consistent with past policy. Clete Link stated the building could be ready in 60 days if the weather stays mild. He would allow parking on the adjacent lot temporarily, if required. Chrm. Stoltzman asked if there were any comments from the audience, and there was no response. Schmitt/Rockne moved favorable consideration of the request for a temporary Certificate of Occupancy to expire June 30, 1985, based on a temporary waiver of the parking requirements. Motion carried with Comm. Koehnen opposed. Shakopee BOAA January 10, 1985 Page 2 PUBLIC HEARING - PIZZA HUT VARIANCE VanMaldeghem/Czaja moved to continue the public hearing on the request by Pizza Huts of the Northwest, Inc. for a variance from the front yard set- back of 6.5 feet to construct a seating addition. Motion carried unanimously. The City Planner reported on the research undertaken at the direction of the Board regarding parking requirements for restaurants in other cities. She stated that based on other cities' requirements and previous staff in- terpretations, the present code is excessive, and she recommended alterna- tives for changing the code. Comm. Schmitt initiated discussion of the staff recommendation for the variance based on the reason that the owner had no control over the right- of-way requirements for property abutting highways. , He thought this was inconsistent with the requirements for another parcel in the same area which also abuts the highway, and this would set a precedent for other buildings in the aea. He stated he has no objection to the recommendation regarding parking spaces, but he objects to this inconsistency. Discussion followed. Chrm. Stoltzman asked for comments from the audience. A representative from Pizza Huts stated that. the main concern was for park- ing, and they want to continue to see their business grow, and they need the addition to the dining room for that growth. He said the variance pro- cedure is for determining each case on its merits VanMaldeghem/Stoltzman moved to close the public hearing. Motion carried with Comm. Lane abstaining because of a conflict of interest.- Koehnen/Czaja moved to deny Variance Resolution No. 382 on the basis of wanting to avoid setting a precedent for buildings encroaching on a set- back. Motion carried with Comm. Lane abstaining. Chrm. Stoltzman informed the applicant of the 7 day appeal period. PUBLIC HEARING - JOSEPH LINK HOMES VARIANCE VanMaldeghem/Czaja moved to open the public hearing regarding a request for a variance from the rear yard setback requirements in order to con- struct a new two-family home on Outlot B, Long View Estates Addition. Motion carried unanimously. The City Planner went over the background and considerations of this request. She recommended the variance be approved with a condition, based on shape of the lot, which is a hardship. Comm. Schmitt asked why an indemnity agreement is necessary when the City has a noise ordinance. The City Admr. replied that this would just cover the City over and above that. Joseph Link stated this building will always remain a duplex with one owner, and he had no plans to further subdivide. Shakopee BOAA January 10, 1985 _ge 3 Chrm. Stoltzman asked for comments from the audience, and there were none. Comm. Lane suggested the Indemnity Agreement include the legal description of the property. Schmitt/Czaja moved to close the hearing. Motion carried unanimously. Schmitt/Rockne moved to grant Variance Resolution No. 385, which grants a 10 foot front yard variance from Harrison Street, subject to the follow- ing conditions: 1. The applicant shall provide a recordable agreement which holds the City harmless from any future claim for granting the variance along a municipal state aid street. 2. The property is not further subdivided. Motion carried unanimously. OTHER BUSINESS Schmitt/VanMaldeghem moved to direct staff to take action to modify with "housekeeping" corrections the parking requirements in the zoning code to change the language to "or whichever is greater" within the next six months. Motion carried unanimously. Koehnen/Czaja moved to adjourn at 8:37 p.m. Motion carried unanimously. Judi Simac City Planner Diane S. Beuch Recording Secretary T PI PROCEEDINGS OF THE PLANNING COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 10, 1985 Chrm. Stoltzman called the meeting to order at 8:37 p.m. with Comm. Czaja, K:oehnen, Rockne, Lane, VanMaldeghem and Schmitt present. Also present were Judi Simac, City Planner; John K. Anderson, City Admr. ; Julius A. Coller, II, City Attorney, and Cncl. Lebens. Czaja/VanMaldeghem moved to approve the minutes of December 6, 1984 as kept. Consensus was to archive the minutes for 3 years. Motion carried with Comm. Schmitt abstaining because of his absence at that meeting. _PUBLIC HEARING - (CONT.) SCOTT COUNTY LUMBER & NOTERMAN CONDITIONAL USE AND MINING PERMIT Koehnen/Czaja moved to re-open the public hearing regarding the request for a conditional use permit to remove sand and gravel aggregate. Motion carried unanimously. The City Planner requested the public hearing be continued based on the letter received from Howard Dahlgren Associates stating, in part, "neither the extraction operations plan, nor the end use plan have been completed to a sufficient level of detail to warrant the preparation of the environ- mental assessment worksheet." She will provide a copy of this letter to the local group concerned about this permit application. Chrm. Stoltzman asked if there were any questions from the audience. Schmitt/Rockne moved to continue this public hearing until February 7, 1985. Motion carried unanimously. PUBLIC HEARING (CONT.) - DELLA'S 1ST ADDITION Schmitt/Czaja moved to re-open the public hearing regarding the preliminary plat approval of Della's lst Addition. Motion carried unanimously. The City Planner stated the requested report was not received until January 2, 1985, and therefore staff is requesting a continuation until January 24, 1985. Rockne/Czaja moved to continue this hearing to January 24, 1985. Motion carried unanimously. PUBLIC HEARING (CONT.) - SHIELY CONDITIONAL USE PERMIT Schmitt/Czaja moved to re-open the public hearing regarding the request by J. L. Shiely Co. for a conditional use permit to enlarge a mining extraction facility. Motion carried unanimously. Shakopee Planning Commission January 10, 1985 Page 2 The City Planner reviewed the background of this request, along with the considerations and staff recommendation for approval with 15 conditions. Ray Lappegard, employee representing Shiely, said he had a slide presenta- tion regarding their operation over-all and other locations. He stated this presentation didn't pertain specifically to this operation in Shakopee, and due to the length of the agenda, it might be better shown another time if the Commissioners would like to view it. He said Shiely deals with a Reclamation Committee regarding its operations in Cottage Grove to deal with the landform to be left, and they are very receptive to this concept. Comm. Schmitt expressed his concern about a variance to waive the 3:1 slope requirement. He would like to see some further discussions about alterna- tives for the perimeter of the pit. Mr. Lappegard replied that most of the slope requirements for the end form apply to gravel, rather than hard rock. He said if the community identifies what they want the land form to be, they would try to achieve it. Comm. Schmitt said he would like to add an addi- tional condition that the Planning Commission act as a long term reclamation committee to meet annually to review end-use goals. Comm. Czaja asked for a copy of the Cottage Grove conditional Use Permit for this mining operation by Shiely. Comm. Koehnen expressed her desire to see the applicant's presentation at some time. She said she thinks a determination needs to be made whether the lake would be recreational or industrial, and she thinks more informa- tion is needed before that point can be reached. She suggested having a non-interested third party come up with a comprehensive plan for an end use. Discussion followed regarding the dewatering process and its effect on sur- face and ground water in the area, the possibility of pumping some of it back into the water table and the possible effects on Dean's Lake. Comm. Czaja said that at the DNR hearing in 1980 it was suggested that long term monitoring of the dewatering be done, with an analysis of the data then being undertaken. He said this monitoring has been done., but no analysis has been done. He would suggest that at the annual review of this permit, that data be reviewed by a hydrologist to find out if there is any connection between Shiely's dewatering and Dean's Lake. More technical discussion fol- lowed regarding the data gathered, with Jerry Sunday, hydrologist from Shiely. Mr. Lappegard pointed out that all of the problems don't need to be handled in the conditional use permit, as some are handled by the DNR and some by the Reclamation Committee. Comm. Lane asked about the safety fencing requirement, and stated he feels fencing is more of a hazard for rescue and safety personnel than a deterrent to trespassers. Mr. Lappegard replied the fencing is around the whole opera- tion, not just the pit and is a type of warning. The City Planner pointed out that Shiely is also providing the City with a hold harmless agreement. Chrm. Stoltzman asked if there were any comments from the audience. Shakopee Planning Commission January 10, 1985 Page 3 Todd Bekken stated that with this expert hydrologist present, the Commis- sioners should take the opportunity to gain some knowledge. Schmitt/Czaja moved to continue this public hearing to January 24, 1985. Motion carried unanimously. Schmitt/Czaja moved for a five minute recess at 10:05 p.m. Motion carried unanimously. Chrm. Stoltzman re-convened the meeting at 10:15 p.m. PUBLIC HEARING - CITY CODE AMENDMENT (B-3) Czaja/Schmitt moved to open the public hearing regarding the proposed amend= meant to the code to change the boundaries of the B-3 zone and amend the text of the B-3 District. Motion carried unanimously. The City Planner stated that further revisions are necessary to the code and she would recommend comments be taken from the public and then the hearing be continued to February. . This amendment is brought up at this time because of the application for re-zoning to B-3 for the next agenda item, a Bed and Breakfast Inn. Chrm. Stoltzman asked for comments from the audience. The City Admr, suggested that for the continuation of this hearing, all those properties that would be re-zoned to B-3 under this proposal should be individually contacted besides the notice in the paper. Schmitt/Czaja moved to continue this public hearing to February 7, 1985. Motion carried unanimously. PUBLIC HEARING - LYNCH,McNEARNEY, SPAGNOLO RE-ZONING Schmitt/Czaja moved to open the public hearing regarding the request for rezoning of Lots 6 and 7, Block 56 from R-2 to B-3. Motion carried unani- mously. The City Planner presented research regarding Bed and Breakfast facilities in general. The present zoning code does not address Bed and Breakfast facilities in any of the zones. The proposed downtown zoning ordinance lists Bed and Breakfast facilities as a conditional use in the B-3. Marcia Spagnolo gave a presentation in support of the application to re-zone 134 Fourth Avenue from R-2 to B-3 to establish a Bed and Breakfast facility. She explained that the concept of Bed and Breakfast Inns in the United States is becoming more popular and are usually located in historic homes, and not in the middle of a downtown business area. She passed out materials and presented further research and supporting documents regarding Bed and Break- fast facilities. She said they plan to restore, redecorate and preserve the home and make the outside pleasant. She feels they will be a good neighbor and the impact on the neighborhood will be minimal. She feels an Inn of this nature is a viable way to preserve one of Shakopee's historic homes. Discussion followed regarding the advisability of re-zoning vs.. a conditional use permit for the location. Comm. Schmitt said that a conditional use per- Shakopee Planning Commission January 10, 1985 Page 4 mit would better protect the neighbors, in that if this business fails, the property would revert back to residential instead of a less desirable commercial use. The City Planner advised that the City Code would have to be amended to allow Bed and Breakfast facilities as a conditional use, and the earliest possible time that could become effective would be February 27, 1985. If the applicants desired, they would then have to apply for a conditional use permit, with favorable consideration effective March 14, 1985, pending no appeals. Comm. Schmitt suggested this application for rezoning could be administratively converted to an application for conditional use permit for the same facility. Chrm. Stoltzman asked for comments from the audience. Jack Coller cautioned against not barring a person's right to appeal by simultaneous hearings on the application and the code change. Jack Coller then spoke personally, and not as the City Attorney, and stated this residence being considered is on the Historic Record, and he suggested a search of the newspapers be conducted to find coverage of the dedication. He stated he is strenuously opposed to this re-zoning, and he has a petition against the re-zoning, which can also be taken as being opposed to an ap- plication for conditional use permit for a Bed and Breakfast facility in this area. He read for the record the petition signed by property owners within 350 feet of the applicant property ,who object for the following reasons: 1.) spot zoning; 2) inconsistent with contemplated re-zoning and expansion of the central business district; 3) reduce the value of the existing 7 re- sidences in Block 56 as well as those adjacent, two of which are on the Historic Record; 4) it would open the door for further uncontrolled re- zoning in Block 56; 5) would over-burden an already crowded parking area and 6) the removal of trees and shrubs for off-street parking would be jarring to the area. He stated it is signed by every owner of real estate in that block with the exception of the Harts and Deutschs. He also doesn't agree that block is transitional, as the block to the north is. Mr. Coller then expanded on each reason for the objection to the application. Ms. McNearney quoted the Stillwater City Attorney regarding a similar peti- tion filed there, wherein he stated it is not the number of objections but the quality of the protest that is important. The protest has to be well founded and specific, and not just a general dislike of the proposal. Bill Wermerskirchen stated that because of the highway, businesses are growing southward.. As a businessman on Lewis Street, he would welcome this business, as it would be a distinct benefit to the downtown businesses. He doesn't think a Bed and Breakfast facility belongs on First Ave. with all the traffic. Mr. Coller replied that he thinks it is a good idea in a bad place. Jim McNearney, Director of the Funeral Home, stated that when they first moved here in 1975 the homes were well maintained but since then some of the ownership has changed and the maintenance level has decreased. He believes these applicants will maintain a neat business and he would welcome them as a neighbor. ��LLGL L�IirCC 1"'L16 uuULlLL1551Un January 10, 1985 Page 5 Chrm. Stoltzman commented on the financial burden of keeping up these older, larger homes. Bill Wermerskirchen said this is a super way of doing it, and he envisions walking tours in Shakopee similar to Red Wing and Stillwater. Fred Coller admitted there are some areas that can be considered transitional, but Block 56 has been maintained by the same owners for a number of years and is a pretty solid neighborhood. Ms. Spagnolo stated that one of the applicants or a designated manager would be present at all times, although the applicants would not be living there. She feels the real issue with having the owner present would be the appear- ance of the home, which they intend to have well-maintained. VanMaldeghem/Czaja moved to close the public hearing. Motion carried unanimously. VanMaldeghem/Rockne moved to recommend to City Council denial of the request to rezone Lots 6 & 7, Block 56 from R-2 Urban Residential to B-3 Central Business District, on the basis that it would be spot zoning and not consis- tent with the Comprehensive Plan. Motion carried unanimously. Schmitt/Rockne moved to direct staff to pursue the designation of Bed and Breakfast facilities and to take the necessary steps to present the Planning Commission with recommendations for modifications to the ordinance to in- corporate Bed and Breakfast faciliites, preferably as conditional use per- mits in B-1, B-3, R-2, R-3 and R-4 zones as soon as possible. Motion carried unanimously. Schmitt/Rockne moved to redirect this application for rezoning to an appli- cation for conditional use permit for a Bed and Breakfast facility. Motion carried unanimously. Cncl. Lebens left at 12:15 a.m. PUBLIC HEARING- FISCHER CONDITIONAL USE PERMIT Czaja/VanMaldeghem moved to open the public hearing. regarding the request by Steven F. and Dianne E. Fischer for a conditional use permit to raise horses at 2300 Marschall Road. Motion carried unanimously. The City Planner went over the condiderations and stated staff recommends approval of the request with conditions. Comm. Schmitt initiated discussion that this should be designated a home occupation. The City Planner replied that in all the other discussions of raising horses in a recreational/commercial manner a home occupation designation has never been brought up. Chrm. Stoltzman asked for comments from the audience. Elmer Marschall said he is the closest neighbor and he has no objection, as it was originally sold by him to the former owner to be used for horses. However, he questioned the horse raising operation across the street from this property and asked if they had a conditional use permit. Shakopee Planning Commission January 10, 1985 Page 6 The City Planner responded that operation does not have a conditional use permit and has been cited. They are now under a restraining order. Schmitt/Rockne moved to close the public hearing. Motion carried unanimously. VanMaldeghem/Rockne offered Conditional Use Permit No. 386, permitting horses on a 15 acre parcel at a density not to exceed 12 horses, and moved its adoption subject to the following conditions: 1. The applicant shall keep no more than 12 horses at any one time on the site. 2. The horses shall be confined to a fenced-in area with the minimum height of the fence at 3.5 feet and to be constructed of wood, wire, or other durable material. 3. Manure to be handled so thatit is not a nuisance to neigh- bors. 4. A Minnesota Pollution Control Feedlot Permit shall be secured if more than ten horses occupy the site. 5. Trailers shall be stored indoors or screened from adjacent ROW and neighboring property. 6. Annual staff review. The City Admr. said this would be consistent with the handling of similar applications in the past, and if the Commissionerswould like to discuss horse raising as a home occupation, that could be addressed in general in the future. Motion carried unanimously. PUBLIC HEARING - BARLOW CONDITIONAL USE PERMIT VanMaldeghem/Schmitt moved to open the public hearing regarding the request by Christopher Barlow for a conditional use permit to conduct a T-Shirt Screen Printing business at 1830 -Marschall Road. Motion carried unanimously. The City Planner went over the considerations and recommended approval subject to conditions. Comm. Koehnen and Czaja left at 12:35 a.m. Chrm. Stoltzman asked if there were any comments from the audience, and there were none. Rockne/VanMaldeghem moved to close the public hearing. Motion carried unanimously. Rockne/VanMaldeghem moved to approve Conditional Use Permit No. 387 to operate a Screen Printing service as a home occupation subject to the following con- ditions: 1. The applicant must reside within the dwelling unit on the site, show proof of occupancy and employ only one individual who is not a member of the family. baaKopee rlanning GOmmisssion January 10, 1985 Page 7 2. The home occupation may be carried on wholly within the principal or accessory structure. 3. No exterior storage of materials or equipment related to the sales of the product. 4. Any signing may not exceed two square feet in size, nor be placed in the public ROW. 5. The applicant shall submit to the Fire Chief a list of products used and the amount stored on site. 6. All parking shall be on-site. 7. No ink solvents or other potentially hazardous materials .shall be disposed of on site. 8. Annual staff review. Motion carried with Comm. Schmitt opposed. INFORMATIONAL ITEMS VanMaldeghem/Rockne moved to accept the staff review. and direct that another staff review is conducted in December 1986 on the conditional use permit for Dorothy's Daily Discovery. Motion carried unanimously. Schmitt/Rockne moved to accept and approve the staff review of Conditional Use Permit Renewal No. 204 for St. Regis Paper Co. Motion carried unanimously. The City Planner pointed out the statement to be added to applications regarding misrepresentation by applicants. Comm. VanMaldeghem suggested in the future to be very specific about conditions, relative to problems encountered with the Hall conditional use permit. Schmitt/VanMaldeghem moved to adjourn at 12:55 a.m. Motion. carried unani- mously. Judi Simac City Planner Diane S. Beuch Recording Secretary l l TENTATIVE AGENDA Board of Adjustment and Appeals Regular Session Shakopee, Minnesota February 7, 1985 Chairman Stoltzman Presiding: 1 . Roll Call at 7 : 30 P.M. 2 . Election of Officers 3 . Passing of the gavel 4. ,Approval of January 10, 1985 Meeting Minutes 5 . 7 : 35 PUBLIC HEARING to consider the decision that said appe ant may not use property at 981 Bluff Avenue as a storage area for impounded vehicles . Appellant : Les Koehnen, Koehnen' s Standard, 804 E. 1st Ave. Action: Appeal Resolution No. 388 6 . 7 : 50 PUBLIC HEARING to consider the decision that said appellant may not increase the number of dwelling units of a non-conforming multiple dwelling located in the R-2 District . Appellant : Wayne W. Stockman, 3407 Red Oak Circle N. Burnsville, MN 55337 Action: Appeal Resolution No. 389 7 . Informational : a ) b) 8 . Other Business 9 . Adjournment Judi Simac City Planner CITY OF SHAKOPEE TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, Minnesota February 7 , 1985 Chairman Stoltzman Presiding 1 . Roll Call at 7 : 30 P.M. 2 . Election of Officers 3 . Passing of the gavel 4. Approval of January 10, 1985 Meeting Minutes 5 . 1984 Annual Report Action: Acceptance of Report Forward Report to City Council 6 . 8 :00 P.M. CONTINUATION OF PUBLIC HEARING: Request for a conditional use permit to remove sand an gravel aggregate upon property located at SE 1/4 of NE 1/4 of Sec . 17 , NE 1/4 of NW 1/4 of Sec . 16 , W 1/2 of NW 1/4 of Sec . 16 , CR 83 , legal description on file. Applicant: Scott County Lumber Co . and Bert Noterman, 312 West 6th Street , Shakopee . Action: Recommendation to City Council for Mining Permit Conditional Use Permit #376 . 7 . 8 : 10 P.M. CONTINUATION OF PUBLIC HEARING: Request for Preliminary Plat approval of Della s 1st Addition lying in the NW 1/4 of Section 8 , East of 11th and Shakopee Avenue intersection, legal description on file . Applicant: Cecil P. Clay, 2135 Park Ridge Dr , Shakopee. Action: Recommendation to City Council 8 . 8 : 20 P.M. CONTINUATION OF PUBLIC HEARING: Proposed amendment to the Shakopee City Code , Section 11 . 22 and 11 . 29 which will change the boundaries of the B-3 zone and amend the text of the B-3 District in order to further implement the Downtown Revitalization Project . Action: Recommendation to City Council 9 . 8 : 30 P.M. PUBLIC HEARING: Proposed amendment to classify Bed and Breaktast Inns as a conditional use in the R-2 , R-3 , R-45 B-1 and B-3 Districts . Action: Recommendation to City Council . 10 . 8:40 P.M. PUBLIC HEARING: Request for a conditional use permit to establish a Bed and Breakfast facility at 134 4th Avenue; Block 56 , Lots 6 and 7 . Applicant: J. Lynch, J. McNearney, M. Spagnolo Shakopee Action: Conditional Use Permit Resolution No. 390 11 . 9:00 P.M. PUBLIC HEARING: Request for a conditional use permit to construct a mi 1 building of which a portion will exceed the 45 foot height limit by 45 feet . Applicant: J.L. Shiely Co. Action: Conditional Use Permit Resolution No. 391 . 12 . 9 : 15 P.M. PUBLIC HEARING: Request for a conditional use permit to move-in a single family home at 400 block of 2nd Avenue; Block 27 , Lot 8 . Applicant: James J. Hauer, P.O. Box 242 , Shakopee Action: Conditional Use Permit Resolution No. 392. 13 . Discussion: Proposed retail/wholesale auto body shop in I-1 . Action: Recommendation to staff. 14. Information: a) Shiely mining permit conditions b) 15 . Other Business 16 . Adjournment Judi Simac City Planner CITY OF SHAKOPEE � TO: John K. Anderson , City Administrator FROM: Gregg Voxland , Finance Director RE: Logis Quarterly Board of Directors meeting ( Information) DATE: February 1 , 1985 I attended the Quarterly Board of Directors meeting at the new Logis facility on January 30, 1985. The move was accomplished on January 18-20, reportedly involving 200 hours of overtime of which most was nonpaid overtime. The three new series 48 computers were installed at that time and the response time is much improved. Also installed at that time was the power management system which should eliminate power surges and sags that occur two to three times a weeks, or so it seems. Floor space for both the computer room and staff offices is about doubled. Logis has recently added to the staff . The additions plus the recent withdrawls of Maplewood , Fridley and Morris have put the the staff to user application ratio back to about what it was 10 years ago. Logis has been operating "lean" in the past few years. The biggest discussion at the meeting was the with- drawal of Maplewood. The withdrawal was accepted by the membership but no move was made to relieve them of any charges for 1985. Maplewood is expanding their Texas Instruments mini-computer installation and is expecting to save 39% of their processing charges over the next five years. Maplewood was with Logis for about two years after withdrawing from the Ramsey County group. Recent studies for various cities in Logis have shown costs that are more than , the same and less than the Logis costs. Maple Grove was at the meeting and reported just slightly high costs than Logis for comparable processing. Maple Grove was a full Logis member and decided to purchase its own hardware about two years ago but is still associated with Logis and uses Logis software. It appears to be that there are as many different answers to the question of is Logis cost effective as there are consultants or studies done on the issue. Logis has a study in progress by Aurther Anderson & Co. to try to obtain a more definitative answer to that question and to see if the organization is operating effectively. This is in addition to the long range planning study under way in conjunction with the University. Logis is planning an open house for the new facility in the next couple of weeks. Council and Staff will be welcome to tour it. It is anticipated that the next quarterly meeting will address the purchase of a laser printer. This printer prints a page at a time and produces sharp , clear printouts on 8-1/2 by 11 paper. This service is currently available from an outside service bureau at additional cost and with 3 days delay. If justified , this would be a welcome addition to Logis capabilities. Council Other Business 13c49 The Municipal Caucus , at its 10 : 00 a .m. meeting on February 5 , 1985 , passed the following motion regarding the Minneapolis Convention Center financing : that the Caucus is opposed to a 1% Metropolitan wide sales tax, against a sales tax increment district within the City of Minneapolis and for any finance mechanism that would support a Minneapolis Convention Center solely from Minneapolis financing sources . The purpose of Council action tonight is so that the Mayor can take this policy to the AMM Board Meeting Thursday night , February 7 , 1985 . MUNICIPAL CAUCUS POLICY II. PUBLIC TRANSIT Adopted: November 26, 1984 1. The implementation of transit tax feathering in 1984 was an important first step in recognizing that tax contributions from metropolitan area municipalities should be reasonably related to transit services received. This concept should be further strengthened by a legis- lative revision which would establish each community's transit tax levy consisting of: 1 ) Some base amount to support the existence of regional transit in the metropolitan area regardless of direct services received by the municipality. 2) Added to this base amount is the actual costs of transit services benefitting the community. 2. Under current statutes the Regional Transit Board is authorized to levy up to two (2) mills in each community within the Metropolitan Transit Taxing District to support regional transit operations. Because of a complex formula used in establishing the assessed value upon which the two mills is applied in each community, the levy actually exceeds what two mills would generate. The statute should be revised to: 1) identify the formula used and; 2) reflect the actual maximum millage levied. 3. An important philosophical tenent of the legislation creating the Regional Transit Board is that regional transit is best served where free and open competition exists between public and private transit providers. Current statute provides that before awarding a transit contract to a provider, other than the Metropolitan Transit Commission, the Regional Transit Board must conduct an "MTC Impact Statement." The legislation should be revised to provide for a regional transit impact statement which would analyze the impact of transit proposals on the entire regional transit system, rather than giving preferential treatment to one provider or another. 4. Current statutes guarantees that Metropolitan Transit Commission positions and personnel cannot be reduced. Over time, it is reason- able to believe that the personnel levels of the Metropolitan Transit Commission will fluctuate based upon ridership volumes and operating improvements. Therefore, there should be no floor or ceiling on the number of full or part time positions which the Metropolitan Transit Commission may have at any one time. 5. Legislation should be revised to provide that, like the Council- Manager form of government, the Executive Dirctor of the Regional Transit Board, rather than the Chairman, has the authority to hire and fire staff members with the chairman occupying a role equivalent to a legislative head of the organization. It is recommended that this concept be extended to all metropolitan agencies. MUNICIPAL CAUCUS /3G CZ) POLICY II. PUBLIC TRANSIT 6. The establishment of the Regional Transit Board has been a major enhancement to the regional transit planning mechanism. However, the legislation establishing the Regional Transit Board, while creating districts identical to those established for the Metropolitan Council, reduce the suburban area representation from six to three members. To be more representative, the Regional Transit Board districts should be identical to those of the Metropolitan Council. 7. The Metropolitan Transit Commission, like any other provider request- ing funding assistance from the Regional Transit Board, should be required to submit transit studies and service plans prior to receiving funding consideration. Current statute does not contain this requirement. 8. The Metropolitan Transit Commission is encouraged to continue its efforts to utilize part time personnel where possible. 9. Current and year 2000 studies confirm that trip originations and destinations now and in the future, will be distributed throughout the region and not primarily oriented to the central cities. All of the light rail transit proposals under consideration are oriented to downtown and therefore are primarily local rather than regional in benefit. The Municipal Caucus urges the Regional Transit Board to give serious consideration to other transit improvement in lieu of light rail transit, especially those which entail greater regional benefit, flexibility to revisions, greater ridership effectiveness and economy. If light rail transit is to be constructed then costs for construction and operation of the system should be borne by those who directly benefit. For more information contact: Bonnie Carlson, Finance Director, City of Chaska at 448-2851 or Frank Boyles, Assistant City Manager, City of Plymouth at 559-2800. TENTATIVE AGENDA REGULAR SESSION SHAKOPEE , MINNESOTA FEBRUARY 5 , 1985 Mayor Reinke presiding 1] Roll Call at 7 :00 P.M. 21 Recess for H.R.A. Meeting 31 Reconvene 4] Liaison Reports from Councilmembers 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 61 Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *71 Approval of the Minutes of January 22 , 1985 81 Communications: a] Roger Henningsgaard, Minnegasco re: bill paying facility in Shakopee 91 Public Hearings: None 101 Boards and Commissions : Downtown Ad Hoc Committee: a] Diagonal Parking/Berens Super Market Cable Communications Advisory Comission *b] 1984 Annual Report Energy and Transportation Committee *c] 1984 Annual Report *d] SCRAP Preliminary Project Area Survey *e] Target Area Selection 11] Reports from Staff: a] Purchase of Property - Block 52, Lots 3 & 4 b] Insurance Consultant c] December 1984 Revenue & Expense Report - Informational - see Jan 22 d] Approve Payment of Bills in Amount of $324,093 .09 info item *e] Appointment to Energy and Transportation Committee no. 11 *f] Appointments to Shakopee Community Access Corporation Board of Directors *g] Purchase of Dump Truck *h] Copier Maintenance Agreement TENTATIVE AGENDA February 5 , 1985 Page -2- 121 Resolutions and Ordinances : *a] Res. No. 2367 , Authorizing Participation in the Control Data Business Advisors Inc . Joint Comparable Worth Study b] Res. No . 2368, Reaffirming the City' s Request for RR Signals at Valley Park Drive and Agreeing to Share the Cost of Signal Construction c] Res . . No. 2369 , Requesting A Variance From SAS for 4th Avenue from CR-83 to Shenandoah Drive (MSA Project No . 166-108-01) 131 Other Business : a] Status Report from the City Attorney on Viking Steel Road b] �:rr'� � L. A . D) i t.`c_T e- 14] D e- J 14] Adjourn to Tuesday, February 19 , 1985 at 7 :00 P .M. John K. Anderson City Administrator TENTATIVE AGENDA Housing Authority in and for the City of Shakopee, Minnesota City Hall Council Chambers Regular Session February 5, 1985 Chai.rperson:Vierling presiding 1. Roll Call at 7: 00 P.M. 2. Approval of the Minutes of January 8 , 1985. 3 . There are no action items for this agenda. 4 . Informational items: a. NAHRO 1985 Housing and Development Workshop March 17-19 , in San Antonio, Tx. - see attachment b. Closing for Race Track Bonds anticipated 2/19/85 (Casserly recommends a special session rather than adjourning to that date) . 5 . Other Business 6. Adjourn Jeanne Andre Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL MEETING SHAKOPEE, MINNESOTA JANUARY 8, 1985 Chrm. Colligan called the meeting to order at 7:03 p.m. with Comm. Wampach, Lebens, Leroux and Vierling present. Also present were HRA Director, Jeanne Andre and City Admr. John K. Anderson. Leroux/Lebens moved to accept the special call of the Chairman. Motion carried unanimously. Vierling/Leroux moved to approve the minutes of December 4, 1984 as kept and acknowledge the notation that the December 11, 1984 meeting was not held due to lack of business. Motion carried unanimously. Leroux/Lebens moved to nominate Comm. Vierling for Chair of the HRA for 1985. Leroux/Lebens moved that nominations be closed and a unanimous ballot be cast for Comm. Vierling for Chair of HRA for 1985. Motion carried unanimously. Lebens/Vierling moved to nominate Comm. Wampach for Vice-Chair of the HRA for 1985. Leroux/Colligan moved that nominations be closed and a unanimous ballot be cast for Comm. Wampach for Vice-Chair of HRA for 1985. Motion carried unanimously. Leroux/Vierling moved to nominate Comm. Lebens for Secretary of the HRA for 1985. Vierling/Leroux moved that nominations be closed and a unanimous ballot be cast for Comm. Lebens for Secretary of the HRA for 1985. Motion carried unanimously. Leroux/Lebens moved to place on file the Statements of Real Estate Interests of Each of the HRA Commissioners which .are attached hereto and made a part of these minutes. Motion carried unanimously. Wampach/Vierling moved to adjourn. Motion carried unanimously. Meeting ad- journed at 7:08 p.m. Jeanne Andre HRA Director Diane S. Beuch Recording Secretary I , have interest in the following real estate located within the corporate limits of the City of Shakopee: Parcel No. 27-001256-0 Lots 4 , 5 , 6 , Block 32 City of Shakopee Parcel No. 27-001257-0 Lot 7, Block 32 City of Shakopee Parcel No. 27-001259-0 West 22 ' of 9 and East 15 ' of 10, Block 32 City of Shakopee Parcel No. 27-001560-0 North 60 ' of Lots 4 and 5 , Block 73 City of Shakopee / s Date: Signature: I , John Leroux, have interest in the following real estate located within the corporate limits of the City of Shakopee: ` Date: Signature: John Lerou 1 , Dean Colligan, have ' nteres'�� A in �h_ fo�iowing real estate located within the corporate limits of the City of Shakopee : Parcel No. 27-037017-0 Lot 8, Block 2 West View 3rd Addition City of Shakopee That part of the North 340.42 feet of the East Half of the Southwest Quarter of Section 5, Township 115, Range 22, Scott County, Minnesota lying West of the East 4.0 rods of said East Half of the Southwest Quarter and the North 340.42 feet of the East 2.0 rods of the West Half of the Southwest Quarter of said Section 5. That part of the West 639. 85 feet of the East 705.85 feet of the Northeast Quarter of the Southwest Quarter of Section 5, Township 115, Range 22, lying South of theNorth 340.34 feet of said Northeast -Quarter of the Southwest Quarter. TOGETHER WITH The West 639.85 feet of the East 705.85 feet of the North 2.00 rods of the Southeast Quarter of the Southwest Quarter of Section 5, Township 115, Range 22. Date: -" �r Signature: Dean Colligan I , Dolores M. Lebens , have interest in the following real estate located within the corporate limits of the City of Shakopee: Parcel No . 27-001-0000-260-00 West 'L5' of Lot 10 , Block 32 City of Shakopee Parcel No . 27-001-0000-453-00 Lot 10 , Block 60 city of Shakopee Date: January 8 , 1985 Signature: ,-,, Delores M. Lebens Gloria Vi erling, have interest in the following real estate located within the corporate limits of the City of Shakopee : ,ate: Signature Gloria Vierling XNWILU UreaARs-1- 511-Tri MOURNS .: Wl, E EFFICIEilff PROGM March 17-119 • Marriott Hotel • San Antonio, Texas • The llssential Keys To More Efficient Economic Development • The Tools You Need To Improve Program Management • How To Achieve Better Maintenance Of Public Housing In today's atmosphere of massive of your programs.To ensure that budget deficits the pres- your specific needs are met the a' thieve more efficient man- workshop will operate three dis- agement of program operations is tinct tracks of concurrent sessions. unrelenting. Whether your field is For top agency executives and economic development/community individual-program managers development or public housing this seriously concerned with improv- "'' iq NAHRO workshop provides ing operational effectiveness specific informa- _ _ _ _ no other workshop tion on how you can �1= = _ or,,conference im rov our man- I I -� -- (__J =®` II I� offers so much p � y I� =1111 = II :=11-„����� � �I�I- agement and _ practical informa- thieve more tion on howto get fficient operation NAI IH4Dthe job done. GET THE TOOLS YOU NEED TO IMPROVE PROGR,*'ft1%M OPERATIONS -� v.m.-7:00 p.m. rack I- Housing & Gouimunu: Development Management Decreasing federal dollars and increasing regula- tory requirements make the achievement of management improvements more important than ever before.It is imperative that housing and community development professionals be well- 9:00 a.m.-Noon informed about the innovative management tools available to them.This track is designed to high- REGISTRATION light the latest innovations in information process- ing, rocessing,financing and accounting,training and pro- TRACK I-HOUSING &COMMUNITY fessional development, and project management. DEVELOPMENT MANAGEMENT Here are the tools that can guide agencies to greater efficiency and effectiveness in managing 9.00 a.m.-Noon program operations. Managing Information And The Computer Track H-Public Housing Maintenance This workshop will examine the state of the art in Management computer use as a tool for managing housing and community development operations.The session The welfare of public housing residents as well as will focus on what information to obtain and the the perception of public housing programs are how-to's of managing that information:the significantly affected by the maintenance of proj- manual vs.the automated system;phasing in com- ects.Without focusing on the need for additional puter use;the cost-effectiveness of information money,there are numerous management issues systems;the do's and the don'ts of computer pur- related to maintenance that affect maintenance chase and operation;and the importance of staff quality.This track is designed to appeal to top training and input.The session is designed for staff,including the maintenance supervisor,who housing and community development professionals have authority over the program.These sessions interested in streamlining their operations by will not be"how-to-install-acabinet"sessions,but using the computer in developing a systematic sessions focusing on developing and enhancing approach to track what is happening in order to administrative and management skills in order to use that information to monitor,plan and improve increase the cost-effectiveness of your main- performance. tenance program and purchasing operations. Track III- Economic Development 1:30 p.m.-5:00 p.m. Management Managing Housing Production&Rehabilitation EHousing production and rehabilitation program Effective management can make the difference initiatives are being administered local offic- between successful and unsuccessful economic development.This track is designed to provide ad relying on the CDBG program to s provide executives and managers involved in economic administrative expenses.Programs s development with the understanding and special HODAG and Rental Rehabilitation must comply management skills needed to accomplish cost- With CDBG regulations.This session will focus on effective,successful development in today's com- how local administrators can maximize admin- management market.Particular attention will be focused istrative dollars given the restrictions c the use on the critical process of negotiations with the for achiDBGeving for such costs.A variety of techniques private sector and how to maximize return for for achieving more efficient management tr these cities from joint ventures.Any local official inter- programs will wi examined,including contracting ested in economic development will benefit from arrangements with financial institutions for ser- attending these sessions. Acing loans,and computer-tracking for activities such as relocation,acquisition.rehabilitation and audit requirements under the new Uniform Single Audit Act. 1:30 p.m.-3:00 p.m. Managing Dollars&Resources Although a Public Housing Authority's financial Noon-5:00 p.m. resources are fundamentally determined by REGISTRATION others,skill at collecting rents,recovering arrears,retaining residents with higher earnings, 2:00 m. 230 maximizing interest income from surplus cash, p - : p m. and grantsmanship are important tools for achiev- WELCOMING REMARKS&WORKSHOP OVERVIEW ing good,cost-effective management.This session will focus on how to utilize these skills to maxi- 2:30 p.m.-4:00 p.m. mize PHA income and on effective use of the bud- get process for management and planning.This is your guide to the many useful techniques avail- Effective management is key to successful hour able for balancing income and expenses while in;,community and economic development pro- increasing overall program performance. grams.Workshop participants will learn how to assess their agencies'strengths and weaknesses 3:15 p.m.-5:00 p.m. and what steps are necessary to make positive changes. Tenant Involvement In Housing Management The use of residents in the day-to-day operations 4:00 p.m.-5:00 p.m. of public housing is an increasingly popular and -- cosi-effective means for managers to improve SECOND GENERAL SESSION operations and enhance social stability.This ses- San Antonio Mavor Henry Cisneros has been sion will focus on effective techniques for involy- invited to tell delegates how his city,in partner- ing residents in project management in areas ship with others,has successfully dealt with such as:screening of new applicants.counseling growth through effective management and the use problem families,maintenance operations,secur- of federal housing,community and economic ity patrols,etc.Discussion will highlight success- development uccessdevelopment programs.San Antonio—a case ful tenant involvement programs throughout the study in effective management. nation. TRACK Il-PUBLIC HOUSING MAINTENANCE MANAGEMENT 9:00 a.m.-Noon The Management Of Your Maintenance Program This session is designed to analyze how improve- TRACK I-HOUSING &COMMUNITY ments can be effected in the management of your DEVELOPMENT MANAGEMENT on-going maintenance program.Management deci- sions and administrative processes in areas such 9:00 a.m.-Noon as processing work orders,computerized main- CDBG Regulations For Entitlement and tenance systems,vacant unit preparation, grounds upkeep,janitorial services,tenant State/Small City Programs involvement and the development of a moderniza- The Department of Housing and Urban Develop- tion program will be examined. ment is expected to issue a final rule amending substantial portions of the CDBG regulations,an 1:30 p.m.-5:00 p.m. action that will impact directly on management of the CDBG program.The revisions incorporate Preventive Maintenance:Designing& recently enacted legislative changes to Title I of Implementing An Effective Program the Housing And Community Development Act of This session will outline how a well-designed and 1974.In addition,revisions are intended to effective preventive maintenance program can streamline grantee requirements.This session will contain extraordinary expenses and provide the provide intensive examination of the new require- maintenance staff the opportunity to assess the ments and how they differ from previous regula- needs of the changing physical plant.Appropriate tions.Changes to be highlighted include the re- planning and scheduling systems,tenant educa- vised primary objective of having not less than 51 tion,apartment inspections,and contracting for percent of aggregate funds used to support activ- services will be covered in detail. ities that benefit persons of low and moderate income,new definitions of various income groups, changes in eligible activities.state requirements, TRAGIC III- ECONOMIC DEVELOPMENT relocation requirements,administrative cost MANAGEMENT requirements and presubmission,administration and performance review requirements.Related 9:00 a.m.-12.15 p.m. requirements for HODAG and Rental Rehabilita- tion will also be covered along with the new Uni- Sharpening The Local Official's Assessment form Single Audit requirement.All CDBG program (This is a two-part session.Part one runs from administrators will want to attend this session. 9:00 a.m. to 10:30 a.m.and focuses on developing negotiating skills.Part two runs from 10:45 a.m.to Management tools for evaluation and self- 12:15 p.m.and consists of an exercise.) assessment of public housing operations The first half of this session will examine what it NAHROIs Performance Standards Task Force is takes to make development work and how to working to define a list of quantitative performance select a developer.Speakers will look from the indicators which can be used in such a self-evalua- developer's perspective in determining if there is tion. This session will provide PHA executives a market for their product and from the local and professional staff with skills to enable them official's perspective in determining if the devel- to begin to adopt this program for their agencies. oper is the right one for the project.Two case It will focus on the selection of appropriate in- studies will be presented,one on community eco- dicators and checklists and will also help par- nomic development and the other on multifamily ticipants learn to use these diagnostic tools with housing development.Discussion will include how their existing standards to identify areas needing public officials must fine-tune their negotiating improvement selected scan and develop plans for achieving the skills and be prepared to"cut deals"that are selected standard of performance. attractive to developers while meeting the needs of the local community.The second half of this T t;4Ci; I -PUBLIC HOUSING session will focus on the specific tools required n„�rf.•rEIKAf`Gc hrAfkl;CsEldisf�Y for assessing a development project.Participants will be guided through a pro forma evaluation. 9:00 a.m.-Noon The exercise will include the sources and uses of pro forma information and how to evaluate in- Effective Procurement And Contract Management come and expense requirements. Purchasing supplies and materials and managing inventory are a major function in housing man- 1:30 p.m.-2:30 p.m. agement.This session will concentrate on over- coming purchasing prob:ems and abuses and will Basic Development Steps identify available resources for effective purchas- This session will be useful to both housing and ing systems.Discussion will focus specifically on community development officials who are inter- such issues as planning and scheduling acquisi- ested in the processes that are followed in devel- tions,preparing specifications,inventory control, opment.Packaging the deal,processing,closing contract administration,contract clauses,meth- and management will be covered.Local officials ods of contract monitoring and inspections as well who have experience with such public-private as the HUD Consolidated Supply Program. partnerships will be on the panel as well as mem- bers of successful development teams. 7R4Cl: IF - ECONOMIC D_V_LaaMEr,- 2:30 p.m.-5:00 p.m. rv::t,!: REGISTRATION AND HOUSING INFORMATION Registration:Full payment of your registration fee Housing:(READ THIS SECTION CAREFULLY, must accompany this form.Cancellations received PROCEDURES HAVE BEEN CHANGED FOR THIS no later than February 12,1985 will receive a full WORKSHOP)All room reservations must be made registration refund.Written notice of cancellation directly with the San Antonio Marriott Hotel.711 is required.Substitutions may be made without E.Riverwalk.San Antonio,TX 78205.Room reser- charge.Cancellations received after February 12, vations may be made by phone.Call(800) but no later than March 12 will receive a refund 228-9290 or(512)224-4555.If you call in your less$45.No refunds can be made for cancella- room reservations be sure to identify yourself as tions received after March 12.For additional a delegate to the NAHRO Housing and Develop- information on registration contact the NAHRO ment Workshop to receive the special room rates. Conference Registration Center(202)333-2020. You are urged to make your room reservations as Discount Air Fares:Special air fares are avail- soon as possible.If it is necessary to cancel a able through the NAHRO Conference Travel reservation,notify the reservations department of Center(800)368-3239,or in Alaska,Hawaii or the hotel promptly. Virginia(703)471-0460. REGISTRATION FORM FOR NAHRO'S 1985 HOUSING AND DEVELOPMENT WORKSHOP (mail to NAHRO) Complete and mail this form to: DELEGATE IDENTIFIER NAHRO Conference Registration Center, (Circle one) P.O.Box 2847,Washington,D.C.20013 A.Commissioner Please type or print clearly all requested information.A separate B.Agency/Department Director form must be completed for each registrant.Photocopies of this C.Program Supervisor/Manager form may be used.No registrations will be accepted by telephone D.Housing Maintenance Specialist or letter.All registrations must be made on this official form. E.Rehabilitation Specialist F. Development Specialist Name: G.Product Manufacturer/Supplier IUnil IFlnll I lmlull H.Professional Services Title: I. Other Address: DISCOUNT AIR FARES City: State: Zip: ❑Please have the NAHRO CONFERENCE TRAVEL CENTER contact me about discount air fares available to attend Phone:( ) this workshop. Preferred Name On Badge: The NAHRO CONFERENCE TRAVEL CENTER is authorized to use the credit card below to issue airline tickets for me to attend Check appropriate registration category.The fees below apply this workshop.I understand that 1 may return any unused tickets to registrations postmarked no later than February 1.1985.There for travel purchased by this card for full refund as a result of will be an additional late charge of$25 for registrations post- cancellation unless the terms of the fare published by the airline marked after February 1 and for on-site registrations. carry a cancellation penalty. ❑Delegate who is an individual member of NAHRO or $275 Cardholder Signature: who is employed by an organization that is an agency Date: member of NAHRO ❑Non-member Delegate $.too Credit Card Company: P R ❑Additional charge for registrations postmarked after $ 25 February 1 and for on-site registrations - Card Number. Expiration Date: ❑Enclosed please find my check made out to NAHRO(for Print Cardholder Name: registration fee only). HDW-A BC D E FG H I J HOTEL RESERVATION FORM FOR NAHRO'S 1985 HOUSING AND DEVELOPMENT WORKSHOP (mail to hotel]' Complete and mail this form to: CREDIT CARO AUTHORIZATION Reservations Department,San Antonio Marriott Hotel. The San Antonio Marriott Hotel is authorized to use the credit 711 E.Riverwalk.San Antonio,TX 78205 card below to guarantee my hotel reservations.I understand that Accommodations Requested: one night's room charge will be billed through this card if I fail to show up for my assigned room at the confirmed arrival date ❑Single—$70 ❑Twin—$80 ❑Double—$80 unless I have cancelled my reservation at least 48 hours Room reservations must be made by February 17.1985. in advance. Hotel check-in time is 4 p.m.and check-out time is noon. Credit Card Company: Reservations will be held only until 6:00 p.m.on the indicated date of arrival unless accompanied by a room deposit equal to Card Number: one night'sroom charge,or a completed credit card authorization. Expiration Date: Room Occupant: Co-Occupant: Print Cardholder Name: Arrival Date: Time: Cardholder Signature: Departure Date: Time: Date: HDWA 8C OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. SPECIAL SESSION SHAKOPEE, MINNESOTA JANUARY 22, 1985 Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Vierling, Wampach, Lebens, Leroux and Colligan present. Also present were John K. Anderson, City Admr. ; Judith S. Cox, City Clerk; Judi Simac, City Planner; Jeanne Andre, Community Development Director; H. R. Spurrier, City Engineer and Julius A. Coller, II, City Attorney. Liaison reports were given by Councilmembers. Mayor Reinke asked if!.there was anyone present who wished to address the Council on any item not on the agenda, and there was no response. Lebens/Vierling moved to approve the minutes of January 8, 1985 as kept. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to invite the Senior High graduation party committee to use the second floor of the Police Dept. for preparations for the gradua- tion party. Motion carried unanimously. Mr. Russell Heltne presented a check for $30,000 to Mayor Reinke for the Lower Minnesota Watershed District's share of the costs for the Huber Park Trail restroom. Discussion followed regarding the assistance available to Shakopee by four University of Minnesota landscape architecture students for riverfront park development plans. The City Admr. said the students' time would be free, and they expect the out-of-pocket expenses to be $200 to $500. The Community Develop. Dir. mentioned several alternatives for funding. Leroux/Vierling moved to approve the expenditure of up to $500 for the use of four students from the University of Minnesota for riverfront park development and to direct staff to bring back recommendations for funding. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Admr. stated it is staff's recommendation to forward to the Downtown Committee the request by Berens Super Market for diagonal parking. Cncl. Lebens said she has received complaints about the diagonal parking on Fuller Street. She said from her observations the street parking is done by employees who could park across the street in that parking lot. She didn't think that lot was posted for only 2 hour parking. She also mentioned that if the snow pile was removed on Berens' lot, there would be another parking space. She mentioned other parking nearby. She is also opposed to diagonal parking on Fuller because of the danger of an obscured sight line. Discussion followed. Vierling/Leroux moved to forward to the Downtown Committee the request by Berens Super Market for diagonal parking along Fuller Street for additional study. Leroux/Vierling moved to amend the motion to direct staff to contact Berens and inform them they must cease diagonal parking until such time as the City Council may change its ordinance prohibiting diagonal parking. Motion to amend carried unanimously. Main motion as amended carried unanimously. Shakopee City Council January 22, 1985 Page 2 The City Planner gave background on the request for rezoning of Lots 6 & 7, Block 56 from R-2 to B-3 by J. Lynch, J. McNearney and M. Spagnolo. She ex- plained the Planning Commission's recommendation for a denial of the rezoning and its direction to staff to pursue the scheduling of a public hearing for a proposed ordinance amendment to classify Bed and Breakfast Inns as a con- ditional use in the R-2, R-3, R-4, B-1 and B-3 zoning districts. Ms. Spagnolo gave a presentation regarding the applicants' intent to renovate the home located on this property, referred to as the Deutsch house, and make it into a Bed and Breakfast Inn. She went over various hand-outs that Council received supporting the concept of Bed and Breakfast Inns in general, and more specific plans for this property. Cncl. Lebens asked about the consideration of having an owner in residence at all times. She thinks it is an excellent idea, but if the neighbors object she would have to vote with the neighbors. Ms. Spagnolo responded that she doesn't think the neighbors really understand what they have in mind and she believes it won' t have much affect on the neighbors. She thinks it will cer- tainly be less traffic than if the same property is turned into a condominium, which it can with the present zoning. She also believes that having an owner • live on the property doesn't necessarily guarantee good management, which is what she believes is the intent of owner-occupied. It is their intention to have either one of the owners or a responsible designated manager on the pre- mises 24 hours a day, and they would be willing to submit a management plan. Cncl. Colligan commented that the conditional use permit can stipulate many requirements as far as management and appearance and handling of the property. Cncl. Leroux suggested rezoning to a different zone, such as R-3, as he doesn't see this as a commercial operation. Discussion continued. Colligan/Leroux moved to deny the request for rezoning of Lots 6 & 7, Block 56, from R-2 to B-3. Motion carried unanimously. Colligan/Wampach moved to direct staff to refer this request back to the Plan- ning Commission for a public hearing regarding the definitions and restrictions of Bed and Breakfast inns and the proper zoning therefor. Ms. Spagnolo expressed her frustration with the length of the process and the recommendations of staff for the request to be made for rezoning. She stressed that time is of the essence in order for them to get the property into opera- tion this year. The earliest possible time frame was discussed for a rezoning or ordinance change to take place. Motion carried unanimously. Mr. Joe Ries, of the Fire Dept. , gave background on the meetings held between the City and Ashland Chemical regarding their storage of hazardous materials and the City's requirements for inventory and safety plans. The Building In- spector also went over past negotiations with Ashland Chemical. He stated that prior to Ashland becoming a transfer station the City did have an inventory of all the chemicals on the site. After becoming a transfer station, there is a manifest on every item that comes onto the Ashland site, so someone knows what is there at all times. He said the City has built in every safeguard that is possible, and Ashland has supplied more besides, and he is satisfied. Shakopee City Council January 22, 1985 Page 3 Mr. Will Haddelin, of the Community Affairs Dept. of Ashland, stated Ashland has a long history of working with local fire departments. They have had to have permits from many different agencies and they have met all the criteria for them all. He explained that they deal only in small amounts of hazardous substances left over by small businesses, and most of the substances are only on site for about 10 days waiting for a large enough load to send out. Don Jerome, P1ant' Manager, further explained the operations. Mr. Ries concluded that all the necessary information will be forthcoming from Ashland and the requirements will be met. Lebens/Vierling moved to approve the application and .grant a raffle license to the Shakopee League of Women Voters for February 6, 1985, and to waive the requirement of obtaining a $10,000 fidelity bond. Roll Call: Ayes; Unanimous Noes; None Motioncarried. The City Engineer explained the improved efficiency and safety he expects by the proposed remodeling in the Engineering Dept. Colligan/Wampach moved to approve the expenditure for remodeling the Engineer- ing Dept. based on the following estimate: 1. Carpenter labor 40 hours 2. Electrical work $ 750.00 3. Materials $1,400.00 and moved to direct staff to amend the budget to include these expenditures. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Lebens moved to authorize proper City officials to execute an agreement with G. Thomas Riffe and Jane C. Riffe and H. Eileen Muhlenhardt to allow construction of dyke and installation of culvert for Horizon Heights Drainage Project. Motion carried unanimously. Vierling/Colligan moved to authorize the purchase of three (3) IBM Quietwriter 7 typewriters from Office Products of Minnesota for a total cost of $3,012.00, to be taken from Revenue Sharing. Roll Call: Ayes; Reinke, Lebens, Vierling, Colligan Noes; None Abstain: Leroux, because of past relationship with Office Products Absent: Wampach Motion carried. The City Admr. said the City is at a point now where it needs to finalize a new interchange alignment for the downtown project before it can go much fur- ther with plans. He said the Downtown Committee recommends continuing to hire Ken Anderson for the proposed work of negotiating an agreement with Mn/DOT, because of Mr. Anderson's knowledge of the goals of the Downtown Committee. Discussion followed regarding whether or not a consultant is needed at this time and how to decide who the consultant should be. John Mullan, of Barton-Aschman-Associates, said the intent of their firm is not to do the design of the proposal, but to expedite the process to get the approval from Mn/DOT and get all the issues resolved so the City can get on with the planning of the downtown. He said there is room to negotiate with Mss/DOT, and they would like to provide the concepts and the preliminary geo- metrics. Discussion Followed. Shakopee City Council January 22, 1985 Page 4 Lebens/Wampach moved to table the discussion of engineering services for the Intersection 169/101 improvements to allow staff to set up a meeting between City Council and Mr. Crawford and Mr. Felt of Mn/DOT to discuss those im- provements and a possible agreement between Shakopee and Mn/DOT. The City Admr. stated that it might be useful for Ken Anderson of Barton- Aschman Associates to be present also. Mr. Mullan stated Ken Anderson would be present at that meeting at no expense to the City. Motion carried unanimously. Leroux/Lebens offered Ordinance No. 158, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending the Shakopee City Code, Chapter 11 Entitled "Land Use Regulation (Zoning)" by Amending Certain Sections, by Adding to Certain Sections, By Repealing Certain Sections and Renumbering Cer- tain Sections as hereinafter Setout and by Adopting by Reference Shakopee City Code Chapter I and Section 11.99, which among other things contain Penalty Provision, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Cncl. Leroux suggested staff use discretion in the number of letters sent to local officials to try to support only the more major issues of the municial caucus. Leroux/Lebens moved to approve the 1985 Municipal Caucus Legislative Policies I through X regarding Local Government Aid Formula, Public Transit, Boland Report and Metropolitan Waste Control Commission, Fiscal Disparities Law, Industrial Development Revenue Bonds, Combined Sewer Separation, Metropolitan Park and Open Space, Public Employment Retirement Association, Metropolitan Council/Local Government Relations and Solid Waste Management. Motion carried unanimously. (CC - Doc. 86) Discussion ensued regarding the application for the Small Cities Development Grant in regard to the activities and cost. Cncl. Lebens observed that last winter snow was not removed from some of the railroad siding, so she didn't think it was needed, as there is plenty of room for Rahr Malting's use. She still thinks the City should purchase the railroad depot and it should not give away any of its right-of-way. The Community Develop. Dir. went over the various activities and their effect on the grant. Consensus was to include in the grant application the rehabilitation loan program; acquisition, relocation and demolition of Block 2, Abeln's Bar and the railroad depot. Lebens/Leroux offered Resolution No. 2365, A Resolution Authorizing Submission of a 1985 Small Cities Development Grant for Downtown Revitalization, and moved its adoption. Motion carried unanimously. Leroux/Colligan offered Resolution No. 2366, A Resolution Requesting Negotia- tion of an Agreement With the Scott County Housing and Redevelopment Authority To Assist the City of Shakopee in the Administration of the 1985 Small Cities Development Grant (SCDG) Program, and moved its adoption. Motion carried unanimously. Leroux/Vierling moved to approve the application for the 1985 Small Cities Development Grant not to exceed $1 ,400,000 to include the Rehabilitation Loan Program and Acquisition, Relocation and Demolition of Block 2, OSP, Abeln's Bar and the Railroad Depot. Motion carried unanimously-. January 22, 1985 Page 5 Colligan/Vierling moved to accept the current City Code provisions on -park dedication and inform the Housing Alliance that no park dedication fee will be charged for the proposed housing project on Block 32, Original Shakopee Plat, whether or not the land is replatted. Some discussion followed. Motion carried unanimously. Leroux/Colligan moved to support the idea of a training program for super- visory management skills and move that it be instituted by the City when it is budgeted. Discussion ensued regarding who should receive the training, its benefits and the funding for it. Motion carried unanimously. Lebens/Wampach moved that the bills in the amount of $227,181.37 be allowed and ordered paid. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Vierling moved to authorize appropriate staff to enroll in the American Family Assurance Insurance plans for cancer insurance. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Vierling moved to approve the transfer of $139,532.80 from the Revenue Sharing Fund to the General Fund and $7,730.00 from the Captial Equipment Fund to the General Fund. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Vierling moved to make the following appointments to City boards and commissions: 1. Reappointment of John Schmitt .to the Planning Commission for a four year term expiring January 31, 1989. 2. Reappointment of Paul Wermerskirchen to the Industrial Commercial Commission for a three year term expiring January 31, 1988. 3. Appointment of Tim Keane to the Industrial Commercial Commission for a three year term expiring January 31, 1988. 4. Reappointment of Bob Ziegler to the Shakopee Community Services Board for a two year term expiring January 31, 1987. 5. Reappointment of Lee Davis to the Cable Communications Advisory Com- mission for a three year term expiring January 31, 1988. 6. Reappointment of Virgil Mears to the Police Civil Service Commission for a three year term expiring January 31, 1988. 7. Reappointment of David Dunwell to the Energy and Transportation Com- mittee -for a one year term expiring January 31, 1986 to fill the vacancy created by the resignation of John Toppin. 8. Reappointment of Bob Ziegler to the Energy and Transportation Commit- tee for a three year term expiring January 31, 1988. 9. Appointment of Don McNeil to the Energy and Transportation Committee for a three year term expiring January 31, 1988. 10. Appointment of Eugene W. Allen to the Energy and Transportation Com- mittee for a three year term expiring January 31, 1988. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Vierling moved to make the following nominations to the Shakopee Com- munity Access Corp. Board of Directors: Gary Morke, Dennis Roske, Robert Ziegler, Bill Lepley, Bill Harrison, Clifford Stafford and Corrine McDonald. Roll Call: Ayes; Unanimous Noes; None Motion carried. January 22, 1985 Page 6 Colligan/Lebens moved to authorize proper City officials to enter into a five year lease with Valley Ice Arena, Inc. for City property lying North and East of the municipal swimming pool. Wampach/Leroux moved to amend the motion so that if the City's risk management consultant decides the insurance requirements should be changed, they will be changed. Motion to amend carried unanimously. Main motion as amended carried unanimously. Lebens/Vierling moved to authorize and direct proper City officials to enter into an agreement with Jack Brambilla and also with Levee Drive Associates for a Municipal Parking Lot Permit for 1985 for the Black Arrow Parking Lot. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Vierling offered Resolution. No. 2364, A Resolution of Appreciation to Gary Eastlund, and moved its adoption. The City Admr, read the resolution. Motion carried unanimously. A joint meeting with the City Council and SPUC at SPUC offices was confirmed for February 4, 1985 at 7:00 p.m. Dates for the Goals and Objectives Sessions were confirmed as February 12 and February 13, 1985. Lebens/Wampach moved to authorize the proper City officials to execute an agreement covering construction of a signalized grade crossing to accomodate the extension of Shenandoah Drive across Chicago and Northwestern Transporation Company tracks in Shakopee. The estimated construction cost is $122,962, and the permanent easement cost is $12,000. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Wampach moved to continue the City's industrial development bond entitlement as it was in 1984 (on a first come basis) . Motion carried unanimously. The City Attorney reported that he expects a check tomorrow from the owner of the Opera House in payment of the City's work in boarding up the building because of safety violations. The City Attorney also reported that the City's suit against Viking Steel regarding access is scheduled for trial next Tuesday. Colligan/Leroux moved to nominate Loren Sorenson for the Energy and Transpor- tation Committee. Motion carried unanimously. Lebens/Vierling moved to adjourn to February 4, 1985 at 7:00 p.m. Motion carried unanimously. Meeting adjourned at 10:25 p.m. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary Minnegaso© January 17, 1985 John K. Anderson City Administrator ,-�,, ru City of Shakopee 129 E. First Ave . Shakopee , MN. 55379-1376 Re : Your letter regarding closing of the Minnegasco Office. Dear Mr. Anderson: Thank you for your letter regarding the Councils concern over the closing of the Minnegasco Shakopee Office and resulting inability of persons to pay gas bills in cash. We have discussed the situation and feel we must proceed with our plan not to have a bill paying facility there. Our practice during the last few years has been to rely on customers to use the mail for bill paying purposes . At this time for reasons of the expense involved and cash flow delays we prefer not to have a pay deposit box or collection facility in Shakopee. If you have any further questions please feel free to contact me. Yours truly , R r Hennin gaard Manager South Constr. & Maintenance cc : A. C. Olson S. Schwaninger J. Anderson A Company of Diversi,ied Energies. Inc. Sou*;,Se%e�. -ee- WHISA22.AND ^ TRANSPORTATION COMPANY ASSISTANT VICE PRESIDENT y AND DIVISION MANAUIIN I"rari i u1ni NUMnI n V'�G , 1 � F tvk oYet Jnnurrry 18, 1985 CX o' Ln JAN 30 1985 Mr. W. Drooks Flvl.da, Jr. Prusidunt & CI,Juf I:xr►cut i vr: 01 rl r:nr NNNEUTA RACETRACK, INC. Minnuquta Racutrark, 5Y4d valley lrlcluWLL'lu1 buuluva r d LiwuLJg Shakopee, Minnemota 55379 As a follow-up to our muctlny of January 23rd, lmlow la an out l l nr+ Ili chronological order of what has, and what i q gni ng to hahrxmn, concis rn i nq the crossing at Shenandoah Road. June 27, 1984 - City of Shakopee petitioned Minnesota IXIT for 1)ur►►,1t to install at grade A crossing for a roar/ calJvd Shenandoah Road. At the same time they requested j crossing prutuctJon duviyn cri turla for :JI►cilia n(luc►l, Jtuurl and existing crossing at ValJoy Bark DrJvc. October 5, 1984 - Minnesota DOT ruslx)ndud to Cl t-y of Shakoliut with tl►ol r' recommendations. October 18, 1984.- City of Shakopee City Engineer wrote to the C&NW rcyardiny the proposed crossings, requesting protection installation � at those crr,:a;inys. December 10, 1984 -Field check or cruvsJnus Nolit to Chicayo Jur• ru,t.J►►,ut r,u. December 14, 1984 -Estimaty from Chicago rvcuJvr:d to fill nut- prnl,r:r VOnti r. f January 8, 1985 - Porn►.. rvturncrrl.to Chirn,ln I'nr an /IF't; nun►l,ur (A►alJ►r,r i t►) ler . Cxyvndlturuv) . . January 21, 1985 - APE number received, material ordered January 14, 1985. Estimated date of receipt of material May 5, 1985, will start signal construction at that time, estimated completion June 15, 1985. This should therefore be in plenty of time for "Post Time". J. R. Panning , Assistant Vice President & Division Manaycr cc: Mr. J. D. Boyles i MEMO TO: Mayor and City Council FROM: John K. Anderson , City Administrator RE: Berens Request for Diagonally Parking on Fuller Street DATE: January 31 , 1985 Introduction The Ad Hoc Downtown Committee met January 30 , 1985 and reviewed the Berens request for diagonally parking on Fuller Street as directed by City Council . CQmmittee Discussion The Committee considered the request from the Berens ' discussing numerous aspects of the request. The Committee discussed the traffic volumes on Fuller noting that at 1 , 075 (ADT) the volumes were significantly less than Holmes at 3 , 875 (ADT ) and Lewis at 2 , 650 (ADT) . The Committee also noted that diagonally parking fit in their overall long term plans for commercial and retail parking in the revitalized downtown core area. The Committee questioned the Berens regarding any traffic accidents in the general vicinity since they had resumed diagonal parking . Both Bill and Bud Berens indicated that there had been no accidents. The Committee also discussed the location of the curb on the east side of Fuller south of the alley. The Berens indicated that the curb had been set back eight feet some years ago to accommodate diagonal parking . John Anderson, the City Administrator , commented that the issue was brought to Council ' s attention because of the possible precedent setting implications , not because there had been any reported safety problems from the Police Department. The Committee then discussed various aspects of the precedent problem. Committee Recommendation to Council The Committee then unanimoulsy passed the following motion offered by Steve Clay and seconded by Don Martin . "The Committee recommends that the City Council approve diagonal parking as requested by Berens since the concept of more diagonal parking fits in with general future plans with the downtown , that there is low traffic volume on Fuller and the set back currently exists so it is not a safety hazard . " JKA/jms TO: John K. Anderson, City Administrator FROM: Tom Brownell, Chief of Police SUBJECT: Diagonal Parking/Berens Super Market DATE: January 22 , 1985 INTRODUCTION William Berens, Berens Sul:>er Market, 123 West 2nd Avenue, has requested diagonal parking on the east side of Fuller Street, north of the Fuller Street entrance to Berens Market, to the alley between 1st and 2nd Avenues. BACKGROUND Mr. Berens states that the recently completed addition to the Super Market has reduced on-site parking for employees and customers and additional parking is required. Parking in the municipal parking lot at West 2nd and Fuller Street is posted two hour parking which would prohibit employee parking for more than two hours. Customers could use the lot, however the potential for pedestrian/motor vehicle accidents would be sub- stantially increased. The City Engineer states Fuller Street north of 2nd Avenue is cut back within eight feet of the right of way and diagonal parking would not interfere with Fuller Street traffic. The Public Works Director stated that Fuller Street was constructed to allow diagonal parking as it was permitted at the time of construction. On August 21 , 1979 , council prohibited diagonal parking in Shakopee. On December 4 , 1979, council granted diagonal parking at four specific locations . I . St. Johns Church at West 8th Avenue 2 Mt. Olive Church at 91.1 East Shakopee Avenue. 3 . West side of Fuller at Jim & Lucy ' s. 4 . East side of Fuller at. Video Vision. SEC . 9 . 40. PARKING RULES IN MUNICIPAL PARKING LOTS AND RAMPS. In municipally-owned parking lots and ramps , the Council may limit the sizes and types of motor vehicles to be parked thereon , hours of parking , and prescribed method of parking , provided that such limitations and restrictions are sign-posted thereon. It is unlaw- ful to park or leave standing any vehicle backed into a parking place , or to drive in a direction opposite the flow of traffic marked by "one-way" signs or arrows. It is also unlawful to park any vehicle in any municipally-owned parking lot or ramp contrary to the restrictions or limitations sign-posted therein without a permit in writing from the City. Source: Ordinance No. 62 , 4th Series Effective Date: 6-18-81 SEC. 9. 41. IMPOUNDING AND REMOVING VEHICLES. When any police officer finds a vehicle standing upon a street or municipally-owned parking lot in violation of any parking regulation , such officer is hereby authorized to require the driver or other person in charge of such vehicle to remove the same to a position in compliance with this Chapter . When any police officer finds a vehicle unattended upon any street or municipally-owned parking lot in violation of any parking regulation , such officer is hereby authorized to im- pound such unlawfully parked vehicle and to provide for the removal thereof and to remove the same to a convenient garage or other fa- cility or place of safety; provided , that if any charge shall be placed against such vehicle for cost of removal or storage , or both , by anyone called upon to assist therewith the same shall be paid prior to removal from such place or storage or safekeeping . SEC. 9 . 42 . UNATTENDED VEHICLE. Subd. 1. It is unlawful for any person to leave a motor vehicle unattended while the engine is running . Subd. 2. It is unlawful for any person to leave a motor vehicle unattended with the key in the ignition. SEC. 9 . 43. VEHICLE REPAIR ON STREET. It is unlawful for any person to service , repair , assemble or dismantle any vehicle parked upon a street , or attempt to do so, except to service such vehicle with gasoline or oil or to provide emergency repairs thereon. SEC. 9 . 44 . PARKING FOR THE PURPOSE OF ADVERTISING OR SELLING MERCHANDISE. It is unlawful for any person to park a vehicle on any street for the purpose of selling merchandise thereon or there- in , or advertising any merchandise for sale or a forthcoming event, for a period longer than fifteen (15) minutes. Source: City Code Effective Date: 4-1-78 (Sections 9 . 45 through 9 . 49 , inclusive , reserved for future expansion. ) -213- Berens Super Market 123 West 2nd Avenue Shakopee , Minn . 55379 January 16 , 1985 Chairman Shakopee City Council Shakopee City Hall 129 East 1st Ave Shakopee , Minnesota Dear Sir, Having completed our major renovation and expansion of our business , we would like to petition the city council for some assistance . After listening to the rest of the business community , we undertook a 3 ,000 sq . ft. addition while replacing our existing ceiling and floor till and remodeling all the walls in the existing sales area . We a?.sp refaced the south and west sides of our exterior building. Since the project began , we have been running short of parking places and we would like to angle park on Fuller street next to our new addition . The city parking lot is usually near capacity and the area on Fuller street has a set back for angle parking . Thank you for your consideration . Sincerely , Bill Berens Berens Super Market t/�a'ltiQ..�✓l MEMO TO : John K. Anderson, City Administrator �D � FROM: Barry A. Stock, Administrative Intern RE : Shakopee Cable Communications Advisory Commission Annual. Report DATE: January 31 , 1985 Introduction and Background On January 28 , 1985 the Shakopee Cable Communications Advisory Commission completed and approved their 1984 Annual Report . In accordance with enabling Resolution No . 2101 , the Commission has requested staff to forward the report to City Council for review and final approval . Attached is the annual report and a cover letter from Commission Chairman Bill Anderson. Alternatives 1 . Receive and place on file the report as submitted by the Shakopee Cable Communications Advisory Commission. 2. Request the Shakopee Cable Communications Advisory Commission to resubmit their annual report to City Council with additional information. Staff Recommendation Staff recommends alternative No . 1 . Action Requested Move to receive and place on file the 1984 Annual Report as submitted to the Shakopee City Council by the Shakopee Cable Communications Advisory Commission. BAS/jms CITY OF SHAKOPEE INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 January 29 , 1985 Mayor Eldon Reinke Shakopee City Council 129 East lst Ave . Shakopee, Mn. 55379 Ladies and Gentlemen: On behalf of the Shakopee Cable Communications Advisory Commission, I would like to submit to you our 1984 Annual Report . In the past year the Cable Commission has attempted to monitor Zylstra United ' s performance and compliance with the franchise ordinance . While the cable system in 1984 was not always operating up to par, we believe substantial improvements as a result of the change in cable management can be expected in 1985 . We are looking forward to the opportunity to work with the new cable management in providing Shakopee residents with a top notch cable system. Some difficult decisions on the part of the Cable Commission and the City Council can be expected in an effort to obtain this objective . We have enjoyed working on the Cable Commission in 1984 and look forward to serving our community in 1985 . This task is made easier knowing that the City Council is support- ive of our recommendations . Because of this support we believe our time has been well spent and our efforts recognized. Respectfully submitted, William Anderson, Chairman Shakopee Cable Communications Advisory Commission WA/dbs 1984 ANNUAL REPORT SHAKOPEE CABLE COMMUNICATION COMMISSION Commission SYSTEM CONSTRUCTION - Monitoring construction of the initial Action cable system as provided for in the franchise ordinance 1/23/84 1) Penalties - Made recommendation to Council on charging penalties as a result of non-compliance with the franchise ordinance. a. System - On November 9, 1983 the City invoke a penalty for non-completion of the system. The Company notified the City that the system was complete on December 29, 1983 . On January 23, 1984 the Commission recommended that Zylstra-United be notified in writing to pay the City $5, 100 in liquidated damages for 51 days delay in completing construction of the initial cable system, which amount shall be paid directly to the City rather than drawing the penalty out of the security fund within ten days after receiving written notice. The Commission also recommended that the $5 ,100 .00 penalty fee be deposited in the City' s General Fund to be used for the purpose of the defraying cable costs. (Council tabled approval 2/7/84.) (Council concurred 8/24/84.) 2/27/84 b. Initial Service Area - West Third Avenue and Minnesota Valley Mall Installation - Moved to inform City Council that the Commission was aware of the fact that there was no cable service to an area on West Third Avenue and the Minnesota Valley Mall. It was in the Commission's opinion that good faith efforts were being made by Z-U to correct the situation and therefore recommended that no fine be imposed by this lack of service . (City Council moved that cable service both to West Third Avenue and the Minnesota Valley Mall are expected to be installed when Z-U goes back on penalty for restoration or the City will continue the penalty until they are installed. 3/19/84) 5/22/84 C. Initial Service Area - West Third Avenue and Minnesota Valley Mall Installations - Moved to recommend that the City Council recind their action of March 19, 1984 imposing a fine on Z-U for not providing service to the Mall if service is not installed by the time restoration work is to be completed. (Council concurred 6/5/84.) Service to Third Avenue was installed prior to May 22, 1984. 7/30/84 d. COmDletion of the Restoration in the Public Right-of-Way On November 9, 1983 the Cable Company became under penalty for non-completion of the system by the deadline. The Cable Commission moved to charge Z-U no penalty for non-completion of restoration. (Council concurred 8/21/84. ) ONGOING ADMINISTRATION - Monitoring the performance of and compliance with the franchise ordinance . 1/23/84 1) Access Corporation/By-Laws Amendment - Amended the Shakopee Community Access Corporation By-Laws as they relate to the initial board of directors to coincide with the franchise ordinance. The amendment gave the Cable Company representa- tives on the Access Corporation Board permanent voting authority as a full member. (Council concurred 2/7/84.) 1/23/84 2) Access Corporation/By-Law Amendment - Amended the Shakopee Communitv Access Corporation By-Laws by expanding the membership qualifications to include the following: a member in good standing shall: 2.114 be a person, group organization or other entity who has a residence, business address, or school address in the franchise service area. (Council concurred 2/7/84.) 2/27/84 3) Channel _Allocations - In order to get channel 29 on the universal tier and to be consistent with Chaska's channel allocation the Commission passed a motion to move channel 15 (HBO) to 23 (AP Newswire), channel 23 to 39 (Cine America), channel 16 (Cinamax) to 24 (C-Span) and channel 24 to 40 (vacant), all located within a tier I channel allocation. They further moved to place channel 29 on the interconnect channel until such time as the interconnect is needed. (Council. concurred 3/19/84.) 2/27/84 4) Annual Report - Approve the 1983 Annual Report of the Shakopee Cable Communications Advisory Commission and submitted the report to City Council for approval. (Council moved to receive and place the report on file 3/19/84.) 2/27/84 5) 1984 Goals and Objectives - Move to adopt the 1984 goals and objectives. 3/26/84 6) Advertising on the Public Access Channel - Since Z-U' s own rules prohibit advertising on the public access channel and the State Cable Board does not prohibit advertising on that channel, the Commission moved that requests for broadcasts and advertising on the public access channel should be heard on a case-by-case basis by the Commission for discussion and prior approval. (Council concurred 6/5/84. ) 4/23/84 7) Public Access Channel Picture Quality - Moved that Z-U be notified of the technically poor condition of cable access channel 3 . The Commission also requested a response from Z-U within five days about the problem and what they intended to do to correct it. (Z-U responded within the alloted time period giving an explanation of the problem and a plan of action for resolving it. ) 4/23/84 8) Character Generator - Moved that Z-U be requested to furnish the Commission with information on 1) how the character generators would work with the present equipment and 2) the alternatives relative to trading the present eo_uipment to get eeuai or better equipment . 5/22/84 9) Joint Meeting with City Council - The Commission met jointly with the Shakopee City Council to discuss a request by the Commission to City Council for a change in status from their present status as an advisory commission to a decision-making advisory commission. (Council concurred and directed staff to work with the Cable Advisory Commission to put together to appropriate language to amend the resolution which established the Commission 5/22/84.) 6/12/84 10) Special Meeting to Discuss the Character Generators and the Institutional Network - On June 12, 1984 the Commission held a special session to meet with and hear comments from those institutions who have an interest in the institu- tional network and character generators. 6/25/84 11) Subscriber Complaint Form - To respond to citizens' complaints more effectively and to give residents the opportunity to voice their cable concerns, the Commission developed a subscriber complaint form. The form outlines the actions to be taken on the part of the complaintant, City and Company. The final draft of the subcriber complaint form was approved by the Commission on June 25, 1984. 8/27/84 12) Shakopee Community Access Corporation (SCAC) Budget - The Commission approved the SCAC proposed budget request for $8.,750.00 from the City. This figure represents 50% of the franchise fee. The remaining 2/3 of the SCAC budget will be derived from business donations and access membership dues. (Council gave an affirmative consensus in regard to the Access Corp. ' s request for $8750 9/4/84.) (Council gave final approval 10/2/84. ) 8/27/84 13) 1.985 Cable Communications Commission Budget - The Commission moved to approve the 1985 Cable Communications Commission Budget of $15,374 and requested that the $5,100 penalty from Z-U be used as part of the budget revenue. (Council concurred 10/2/84. ) 9/24/84 14) Character Generator - Moved to request Mr. Abbott to make all attempts to complete negotiations with the vendors by October 22, 1984 to acquire the 128 page character generator and if unable, to advise prior to that meeting when he anticipates the completion of said negotiations. 11/26/84 15) Cable Company' s Proposed Concessions - In October the Cable Company informally requested several concessions on the part of the City in an effort to stabilize their financially distressed system. The concessions included the following requests: 1) reduction in the cable franchise fee, 2) instituting a rate increase prior to the scheduled date of relief, 3) combining Shakopee and Chaska's studio into one facility, and 4) combining Shakopee and Chaska' s business offices into one facility. The Company contended that this cost reduction program would save them approximately $75,000 annually. In response to these requests the Commission moved to inform Z-U that the City of Shakopee is not willing to allow a reduction in the franchise fee or concede their cable access studio at this time. The City may be favorable to combining Shakopee's cable business office with Chaska' s if the company can devise a plan that is suitable to the City. The City may be willing to consider a rate increase prior to the scheduled date of relief if the company can specifically state what the new rates will be and when they expect to make the new rates effective. The City would not be in favor of any rate increases until subscriber complaints are decreased dramatically. Finally, any requests from Z-U should come as an amendment to the ordinance. (Council concurred 12/4/84.) 11/26/84 16) Report City of Shakopee should be receiving from Z-U - In accordance with the franchise ordinance the City of Shakopee should be receiving a number of reports from Z-U. The Commission moved to inform Z-U that the City is expecting to receive a copy of all of the reports set forth in the franchise ordinance by February 1 , 1985 . Failure to provide the reports shall demonstrate non-compliance on the part of the company. Z-U is also to be informed of the City' s right to determine the adequacy of those reports. In the event that any reports submitted are considered unacceptable, the City may request the report be resubmitted according to the standard established by the City at that time. 11/26/84 17) Cable System Performance Evaluation - Because of numerous cable complaints and power outages as well as poor picture quality, the Commission moved to notify Z-U that the City expects a copy of the Company' s 1985 FCC annual proof of performance report and that the City is prepared to varify the figures reported. 12/19/84 18) Public Hearing - Cable Complaint - A Shakopee resident contends that Z-U did not properly ground a cable at his/her home in accordance with National Electrical Code Standards and that lightening entered his/her home through the cable line and damaged two of his/her television sets. In response to the information presented at the hearing, the Commission moved to inspect the present grounding system at the site with staff and the City Electrical Inspector and requested the Electrical Inspector to grant an opinion if he feels qualified as to the standard operating procedures that Z-U is using to ground the cable system. EDUCATION - The Commission is striving to educate themselves as well as the community in regard to Cable Communications. 1/23/84 1) Cable Association Memberships - The Commission pursued and became members of the Minnesota Association of Cable Television Administrators (MACTA) and the Minnesota Educational Media Organization (MEMO) . 2/27/84 2) Minnesota Association of Cable Television Adr_.ir_istrators ChalrL:ai_ r:ricerson, Comm. harrison and tiie Ciry Clerk attended and reported or. the 1984 MACTA Conference . r; 3/26/84 3) Minnesota Educational Media Organization Conference The Commission approved the attendance of Comm. Abeln and Comm. Harrison at the MEMO spring conference. 7/30/84 4) National Federation of Local Cable Programmers (NFLCP) - Move to continue membership in the NFLCP for Commission members Harrison, Abeln, Davis and Chairman Anderson. 10/22/84 5) Metro-Interconnect Commission (MAIC) - Declined the invitation to join MAIC for the present time, to be reconsidered in 1985. (Council concurred 11/6/84. ) 10/22/84 6) Metro-Area Interconnect Conference - On October 22, 1984 the Commission authorized the administrative intern and one commissioner to attend the MAIC Conference. The Commission felt that attending the Conference would help them decide whether or not joining the MAIC would be useful in 1985. (Council concurred 11/6/84.) 10/22/84 7) Cable Television Information Center (CTIC) - The Commission discussed the extent and type of support to give CTIC in its challenge of FCC rate regulation actions. The Commission moved to send a letter to CTIC indicating moral support right now and possible future financial support pending budgetary considerations . (Council concurred 11/6/84.) AMENDMENTS AND VARIANCES - When mutuallv desirable the City may amend the Franchise Ordinance or grant a variance from the Franchise Ordinance, when not in conflict with the MCCB or FCC requirements or any other rule or law. 7/30/84 1) Amending Cable Communications Mission Enabling Resolution - The Commission moved to present an request approval of the amendment to the enabling resolution giving the Commission final decision-making authority in several areas . (Council approved amending Res. No. 2101 which established the Shakopee Cable Communications Advisory Commission 8/7/84. ) 8/27/84 1) Equipment Variance - Approved Company' s suggested substitutions of VDS character generator equipment for Compu-Vid equipment f, at little or no additional cost with the following contin- gencies: 1) supply of acceptable equipment list, and 2) completion and approval of variance application. 9/24/84 2) Equipment Variance - Approved Variance No. 3 dated September 10, 1984 for the installation of a remote keyboard at the Senior High, Shakopee Area Catholic Schools, Public Library and Community Services to be connected to a character generator at the Shakopee head-end, conditioned upon acceptable list of equipment being provided to the City within one week after operation of the equipment and that the City shall be advised if the cost for substitution of equipment is greater than the costs for equipment outlined in the Franchise Agreement. These conditions were not met and the variance has not been implemented . (Council concurred MEMO TO : John K. Anderson , City Administrator Mc-, .FROM : Barry A. Stock , Admin . Intern RE : Energy and Transportation Committee Annual Report DATE : January 28 , 1985 Introduction and Background: On January 17 , 1985 the Shakopee Energy and Transportation Committee completed and approved their 1984 Annual Report . In acordance with City Policy the Committee has requested staff to forward the report to City Council for review and final approval . Attached is the annual report and a cover letter from Committee Chairman Dave Dunwell . Alternatives: 1 . Receive and place on file the report as submitted by the Shakopee Energy and Transportation Committee. 2 . Request the Energy and Transportation Committee to resubmit their annual report to City Council with additional information. Staff Recommendation: Staff recommends alternative #1 . Action Requested: Move to receive and place on file the 19814 Annual Report as submitted to the Shakopee City Council by the Shakopee Energy and Transportation Committee. tw h.l CITY OF SHAKOPEE INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 r=te' r 3 January 16 , 1985 Mayor Eldon Reinke Shakopee City Hall 129 East 1st Avenue Shakopee, MN 55379 Ladies and Gentlemen: On behalf of the Energy and Transportation Committee I would like to submit to you our 1984 Annual Report. You will notice that the majority of our activities in 1984 were associated with opt-out implementation. At this point we are very excited and pleased with the progress of Shakopee Area Transit. Early reports indicate that in addition to offering more transit alternatives our program will cost taxpayers less in 1985 . In 1985 a pilot recycling program will also be initiated in Shakopee. The development potential of this program could be significant in the upcoming years as new waste abatement legislation is being considered by the Metropolitan Council . We have enjoyed serving the City of Shakopee in 1984 and will continue to pursue energy conservation and transportation developments in 1985 knowing that the City Council stands behind our efforts . We believe that our job has been worth the time and effort because of your support. espect submitted, Dave Dunwell Chairman Shakopee Energy and Transportation Committee DD: cah 1984 ANNUAL REPORT SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE Commission Action Transit Related Activities 1/4/84 Legislative Task Force Hearings on Metropolitan 1/11/84 Transit - Staff submitted testimony which addressed the affect of the Regional Transportation Policy Plan on the City of Shakopee . Most significant to the City , as a free standing growth center , is the MTC taxing policy and the level of service that they provide . 1/18/84 Legislative Task Force Hearings on Metropolitan Transit - Staff presented the City ' s preferred model alternative structure for transit as approved by the Shakopee City Council on January 17 , 1984 . 1/25/ 84 Senate Transportation Committee - Staff testified on behalf of the City before this committee which is considering the opt-out bill . 3/6/84 Metropolitan System Committee — Staff attended the meeting of this committee which gave a favorable review of Shakopee ' s opt-out plan . The committee said the plan is consistent with the Transportation Policy Plan. It also recommended the formulation of an explicit evaluation program prior to actual implementation. 4/19/84 Plymouth Metrolink Presentation - Frank Boyles , Assistant City Manager of Plymouth, gave a slide presentation on the Plymouth opt-out program and answered questions as posed by the committee . 5/31/84 Mn DOT Service Contract for Opt-Out - Committee recommended to City Council that the MnDOT service contract for opt-out be approved . ( Council Concurred 6/5/84) 5/31/84 Opt-Out Marketing Strategy - Discussed the strategy and marketing plan for the opt-out program. 6/21/84 Dial-A-Ride Bid Specification - Recommended Council approval of the Dial-A-Ride bid specifications and authorization of staff to proceed with the competitiv.e bidding process . ( Council Concurred 7/3/84) 6/21/84 Name and Logo Contest - The committee selected the Shakopee Connection as the first place winner of the name and logo contest . The name Echemahne was awarded the second place prize. 7/19/84 Final Name and Logo Selection - The committee approved as a logo the design of a van , showing movement , riding on the name "Shakopee Area Transit" with the letters S-A-T inside the van . ( Letters in red on a black van. ) 7/19/84 Banner - The committee moved to pursue the purchasing of a banner saying "Coming Soon - Shakopee Area Transit. For more informaton call 445-3650 . 11 8/1/84 Held a Special Meeting to Review the Dial-A-Ride Bid Proposals - The committee moved that a van would be acceptable as a back-up to the dial-a-ride program . They further recommended City Council to award the dial-a-ride contract to Van Pool Services =nc . ( Council Concurred 8/7/84) 8/1/84 Van Pool. Request for Proposal Specifications- Reviewed and recommended to Council approval of the Van Pool Request for Proposal Specifications . ( Council Concurred 8/7/84) 8/23/84 Van Pool Organizational Meeting - Staff held a van pool organizational meting with potential riders to formulate van pool routes and pick-up times . Questions were also taken and answered by staff at this meeting . 8/30/84 Van Pool Contract - The committee recommended to City Council the awarding of the van pool contract to Van Pool Services Inc . pending Mn DOT final approval . ( Council Concurred 9/4/84) 8/30/84 Van Pool Policy - On several occasions the committee 9/27/84 acopted van pool and dial-a-ride policies and 10/25/84 requested Council approval . ( Council Concurred 12/20/84 11/6/84) 9/27/84 Van Pool Back-Up Vehicle - Moved to recommend to City Council that the Dial-A- Ride contract dated Sept. 1 , 1984 be amended to include language requesting a back-up vehicle . The back-up vehicle is to be used as a back-up to both the van pool and dial-a-ride programs . ( Council Concurred 11/6/84) lb 12/20/ 84 Chaska , Chanhassen , Eden Prairie Feasibility Study - The committee recommended to City Council Shakopee ' s inclusion in the Chaska , Chanhassen , Eden Prairie feasibility study at a cost not to exceed $7500 . The study will evaluate alternative transit systems for these communities . ( Council Concurred 1/ 8/85) Energy Related Activities 8/30/84 Energy Grant - Heard information about grant money that might be available for an energy project . 9/27/84 Energy Grant Application - Recommended to City Council the approval of a resolution authorizing the City Administrator to submit an application to the Mn. Dept . of Energy and Economic Development for a Community Energy Council Grant with a 10% local match not to exceed $1500 to be taken from the City ' s contingency fund. ( Council Concurred 10/2/84) 11/4/84 Energy Grant - The City received notification that the Energy Grant application was approved for funding by the Mn . Dept. of Energy and Economic Development with a total project cost of $9077 .50 . 12/20/84 Community Energy Program Presentation - Mr. John Gostovich Director of the Governor ' s Community Energy Program gave a presentation to the Energy and Transportation Committee which covered several energy projects that the City of Shakopee may wish to pursue in the future . Respectfully Submitted , Dave Dunwell , Chairperson James Weeks , Vice Chairperson Dawn Schwingler Glenda Spiotta Robert Ziegler tw 1984 VanPool ANNUAL REPORT Van Pool Regular Rider Requests - - - - - - - - - - 7 Number of Persons Placed in a Regular Van Pool - - 3 Number of Occassional Rider Inquiries - - - - - - - 16 General Inquiries/Comments - - - - - - - - - - - - /D Complaints - - - - - - - - - - - - - - - - - - - - - Operations Report Rental Revenue Net Income Number of Subsidy per Van Pool # Destination Expense Collected (Loss ) Pass.Trips Pass. Trip 6 7S 573 l6� 16q� 17S Al. s l 6�, ( lvq r. K . IY; Ass, lip "7E.61 (701 �9) JSS 1yy 1�'�Is1'2r� r�.�� /6750 ;��l3 (l j3y� � q714 -1 FAL /iM Y� 41q, P 9 7G S,�5,0i C,17,90 12 6 Totals 7g5 J ( 7)C7E. ? l N177, 2D) E_ri qz( •�� Total Vehicle Total VanPool Rental Total Rev. Net Income Number of Subsidy per Admin. Expense Expense Collected (Loss ) Pass. Trips Pass. Trip 2 3: YLl 795-3 75- 1984 DIAL-A-RIDE ANNUAL REPORT NUMBER OF NUMBER OF NUMBER OF NUMBER OF NUMBER OF PASS. TRIPS SENIORS STUDENTS ADULTS HANDICAPPED 1062 106 547 409 0 REVENUE COLLECTED BY NUMBER OF NUMBER OF VPSI AND DEDUCTED FROM PASS. MILES ACTUAL MILES CITY OF SHAKOPEE'S BILL 3203.5 4056.28 $635.37 PURCHASE OF SERVICE CITY ADMINISTRATIVE TOTAL COST OF COSTS COSTS DIAL-A-RIDE PROGRAM $27,280.89 $7284.20 $34,565.09 AVERAGE SUBSIDY AVERAGE SUBSIDY AVERAGE SUBSIDY PER PASS TRIP PER PASS MILE PER ACTUAL MILE $32.55 $10.79 $8.52 (OD 0 o (D G G 0 (D 0 o n C rt b09 H O n rnt p 9 ((D (o n cr rt r r (D (D (D (D n r n n m cn rt C) all w ro rn v v03 ro N w 00 (j) P n N a V -/> iA -C/> -c? Ln t0 I�D In W M N r V W o In W r- 00 O O In to -Co O V Ul t O oll In ON N O O Oo W a, V N O O Ln t0 O o- to W O O t=] C H l,n W N n P r� rr N (n lam] V rn r� o rt n O y � En 00 �.0 O W C% ro C H a r H � � co v> -co 4j> - rZ-I O O O-W. N lO ON 00 00 m Ln N 00 N N y 00 O V m 00 O In H ro C�7 C m 9 t� m y n N 00 N O O W N W O Ln N 4.- l0 00 Z y h,, V] In 00 V f-1 (D PCI U) CzJ w O f) O -c/> to in IO oo „� w c/> cn y In O V 110 w rn oo y O ON 00 CJ W l- N N y X- N rr In O V O� O 00 a O N n �..y O O V O V 00 -IN �.O 00 V H In 00 0 N. H (D m W 110 W N• rt N In V O a (D (D (D Cn z (D C m W N C� W In In Un W ON C O H W t0 W In H (D n rt a MEMO TO:TO: John K. Anderson , City Administrator FROM: Barry A. Stock, Admin . Intern RE : SCRAP Preliminary Project Area Survey DATE : January 28 , 1985 Introduction and -Background: In accordance with the Community Energy Council Grant appli- cation work plan , staff has developed a survey to measure the recycling tendencies in each of the three target areas . (See attachment) . A brief cover letter accompanies the survey explaining SCRAP and the purpose of the survey . Information gathered from the survey will be useful in discovering how much participation we might expect in our program. This measure could also be used at the end of the program to see if our marketing efforts had any effect on participation rates . Finally, the survey might give us some hints in determining which areas would be more effectively served by bins or bags and which area might participate with no incentive . On January 17 , 1985 the Energy and Transportation Committee approved the cover letter and survey as attached and is recommending final Council approval . lternatives• 1 . Accept and distribute to the target areas the cover letter and recycling survey as attached . 2 . Amend and distribute to the target areas the cover letter and recycling survey. 3 . Do not administer a recycling survey . Staff Recommendation • Staff recommends alternative #1 . Action Requested : Move to accept and distribute to the target areas the cover letter and recycling survey as attached . February 1985 Dear Resident : You and your neighborhood have been selected by the Shakopee Energy and Transportation Committee and City Council to participate in Shakopee ' s first demonstration recycling program. The program is called the Shakopee Community Recycling and Abatement Program- SCRAP for short . You and approximately 400 other households in Shakopee will be involved in a six month pilot recycling program sponsored by the City of Shakopee and the Mn Dept . of Energy and Economic Development. I ' m sure your wondering how-much this program is going to cost. All we are asking from you is your cooperation. The program will begin this may with curbside recycling taking place once a month. Recycling collection will be provided by the following organizations , and Civic groups : Shakopee area Catholic Schools , Shakopee Boy Scouts, and Shakopee Cub Scout Pack 218 . Before the onset of this project we would request that you please take a moment to fill out and return the enclosed survey. The purpose of the survey is to determine what the current recycling tendencies and attitudes are towards this type of project in each of our three target areas . This data will be used as a measuring stick in our final program analysis. A self-addressed stamped envelope has been enclosed for your convenience. We would appreciate your responses no later than February , 1985 . We will be in contact with you during the next few months to give you more specifics about SCRAP . If you have any questions prior to that time , please contact Barry Stock, Shakopee Recycling Coordinator , at 445-3650 . Sincerely, Eldon A. Reinke Mayor, City of Shakopee Enclosure ER: tw SHAKOPEE COMMUNITY RECYCLING AND ABATEMENT PROGRAM Preliminary Project Area Survey Please check the appropriate response: 1. How many people live in your household? a. 1-2 b. 3-4 c. 5-6 d. 7 or more 2. Which of the following materials do you currently recycle on a regular or occassional basis. a a. paper b. glass c. aluminum d. other (please specify) e. none Please specify your response to the following questions using the following scale. 1) YES 2) NO 3) MAYBE 4) DON'T KNOW 3. Following are several reasons that generally motivate people to recycle. Please indicate how you feel about these state- ments. 1 2 3 4 A. Recycling valuable materials for reuse would motivate me to recycle. 1 2 3 4 B. Reducing the quantity of trash in area landfills would motivate me to recycle. 1 2 3 4 C. Helping community organizations or the City with revenue would motivate me to recycle. 4 . Following are several reasons that generally discouraged people from recycling. Please indicate how you feel about these statements. 1 2 3 4 A. Washing and crushing of cans would discourage me from recycling. 1 2 3 4 B. Washing glass jars and containers would discourage me from recycling. 1 2 3 4 C. Sorting and separatly storing recyclables in the house would discourage me from cycl- ing. 1 2 3 4 D. The general inconvenience would discourage me from recycling. 5 . Would you participate in a recycling program on a regular basis year after year which required residents to: 1 2 3 4 A. Wash and rinse all cans , glass bottles , and jars. 1 2 3 4 B. Bundle newspapers. 1 2 3 4 C. Car•:ry recyclables to the curbside on specified collection days. 6 . Would you be willing to participate in a recycling program which required the storage of recyclables in containers for: 1 2 3 4 A. A week 1 2 3 4 B. Two weeks 1 2 3 4 C. A month 7 . Would you participate in a recycling program which required residents to drive to a collection location in Shakopee to drop off their recyclables? 1 2 3 4 8. Would you participate in a recycling program which collected residents recyclables on a different day from their trash collection? 1 2 3 4 9. Would you participate in a recycling program if free collection from the residents home was provided for the recycled portion of trash? 1 2 3 4 10. Would you participate in a recycling program if the City provided you with some type of container (box , bin, bag, etc. ) to store your recyclables in? 1 2 3 4 MEMO TO: John K. Anderson , City Administrator FROM : Barry A. Stock, Admin . Intern RE : Target Area Selection DATE : January 28 , 1985 Introduction• One of the objectives of our recycling program is to reach 400 total households in our initial demonstration project . These 400 households are to be spread out over three target areas so that we can evaluate what effect giving bins , bags and no storage mechanism had on the recycling tendencies of the participants . On January 17 , 1985 the Energy and Transportation Committee designated three target areas for participation in the Shakopee Community Recycling Program. The Committee is Council approval of target areas 1 , 3 and 6 as shown in attachment #1 . Background• In the initial grant application staff proposed that one recycling area would receive 3 storage bins per household , one area would receive 3 bags per household and one area would receive no storage mechanism. In our project we plan on recycling paper , glass and aluminum. These items would be sorted and separately stored by the residents in the target areas . Staff believes that it is importmant to select target areas that are physically separated from other neighborhoods . This will expediate pickup of recyclables and limit confusion on the part of residents who are not in the target areas . It is also important that each target area have between 125-200 households . Atachment #1 is a map identifying several areas that meet these qualifications. It is important that three areas be approved this evening so that we can proceed with the recycling survey . Alternatives: 1 . Select areas 1 , 3 and 6 as the target areas for our recycling program. 2 . Select some other combination for our target areas . 3 . Request staff to investigate some other areas that might be more appropriate target areas . Staff Recommendation• Staff recommends alternative #1 . Action Requested : Move that areas 1 , 3 and 6 be chosen as the target areas for the Shakopee Community Recycling Program. tw F. ► o �, u d 1 ' Inaor� dHasrll o► ® X1110 IINIIO _ - ►� ��� � �o =�© � X11' i0 lw p' ., aiP•Illib a 0►• -r sw MWdO 61 loom now ..a r w � ar •� sed r. !��llAtaf ■ �i� ar /s f � �� s e I 1 II� 111 MEMO TO: Mayor and City Council FROM: John K. Anderson , City Administrator RE: Purchase of Property - Lots 3 and 4 , Block 52 DATE : February 1 , 1985 Introduction Jack Coller and I have been working with John Jackson , Executive Director of the Cannon Valley Girl Scout Council , 'to acquire the rights the Scouts have to the use of Lots 3 and 4 , Block 5;2, a_.g eground The property , less the railroad R-O-W, was originally deeded to the City in the late 19501s , early 1960 ' s by B. W. Finn with the restriction that it be used by the Girl Scouts. Ib was not used by the Scouts so in 1963 Mr. Finn filed an affidavit trying to take back the lots . Again , nothing happened , but his affidavit served notice that the Girl Scouts weren ' t using the property. When the City Attorney began the process to clear the title the Scouts name was included and they were notified. :Tack and I , after showing the property to Mr . Jackson , were under the impression that he would get his Board to release the Girl Scouts rights . On February 1st Mr. Jackson informed me that his Board would like $1500 for their release . Alternatives 1 . Jack feels that the Girl Scouts at most have $250-500 nuisance in value in this situation and that if it weren ' t a non-profit organization he would be reluctant to expend even that. 2. Pay the $ 1500 requested . We recently purchased similar property from N. W. Bell at about $6 .00/sq . ft . At $ 1500 the Scouts would get about . 14/sq . ft. 3 . Negotiate with the Scouts for a price somewhere between $250 and $1500. Their Board meets next March 28th so it will be awhile before we can get a response to a counter offer unless they have a special meeting . Mr . Jackson noted that we could place a condition on the payment that it go to their Camp Building Fund thus benefitting Shakopee Girl Scouts . Recommendation I recommend we resolve the issue quickly and that we offer them '500 and ask that they put it in their building fund . I further recommend that Jack Culler write a letter asking for a special Executive Board meeting to confirm our offer . Action R ,Uf'StPrI Move that the City of Shakopee offer the Cannon Valley Girl Scout Council $500 for Lots 3 and 4 , Block 52 and ask that they Put it in their Camp Building Fund and direct the City Attorney to write them a letter asking for a special Executive Board meeting to confirm our offer. JKA/jms T0: John K. Anderson, City Administrat ,r FROM: Greco Vr_ixland, Finance Director RE: Insurance Consultant DATE: January 30, 1985 Iritroduct ior, Council authorized staff to seek proposals for insurance consultant services in seeking au stat 1on5 foY^ VaY`1 ou5 insurance policy renewals for^ 1985. Several sources including the League reported the same five people or firms as beiric active/Qualified in this field. Requests for prop-Dsals were mailed to the five with the responses tabulated below. Background A,1 Mach ed are copies of the responses to the request for proposal. The res pcinses are on the forms sent out by the City plus any additional material that was returned. It apperars that the responses can be evaluated on three areas. These three are qUalifications, references and price. The easiest to tabulate is price and that is the only reason that prices are presented first. �'Y^1CAo Consultant Husband Tange Whitman CRM RCI Health Rate 362.50 $60.00 $50/100 $60.00 $65.00 Est. Hours 19.8 19 41 16 15 Total $1.237.50 $1,140.00 $2,900.00 $960-00 3975.00 Additional charge - - 3^225.00 350.00 Not to Exceed $1,237.50 $1,365.00 $3,000.00 $1,440.00 $975.00 Workcomp Rate $62.50 $60.00 $50/100 $60.00 365.00 Est. Hours 2.2 5 30 INC 10 Total $137.50 $300.00 $2,100.00 INC. $650.00 Additional charge - - INC. $50.00 - - -Not to Exceed $137.50 $300.00 $2,300.00 INC. $650.00 Property/Liability Rate $62.50 $60.00 $50/100 $60.00 $65.00 Est. Hours 12.2 27 50 40 20 Total $768.,75 $1.620.00 $3,500.00 $2,400.00 $1,300.00 Additional charge - - $300.00 $50.00 - - - - Not to Exceed $768.75 $1,920.00 $4,600.00 $3,360.00 $1,300.00 TOTPL hours 34.2 51 121 56 45 TOTAL not to exceed $2,143.75 $3,585.00 $9,90".00 $4,800.00 $.j,925.00 Note: Whitman will do all coverapes with estimated hours at 99 and not to exceed of s8. 000. 0LA Qua! i f'i cat i ons These are harder to evaluate, some of the initials behind the titles may or may not be meaningful to the City. All of the respondents have experience in the field and in insurance. Mr. Husbands lists CRCU which is a Charter property and Casualty Underwriter. Mr. Tange lists CIC which is a Certified 1 ns urance Counselor. Mr. Whitman has a long list of credentials including CPCU. Corporate Risk. Managers listed ARM (Associate in Risk Manap- ement) . -_ Risk control Incorporated listed ARM, CIC and working on CPCU between the two people. It appears that the designation of CIC is more in the line of practical application of knowledge and training in this field as opposed to CPCU being the technical side Of policy writing and interpreting and ARM being the more purist side of risk management. It seems that the areas _overlap and that the CIC may be the most beneficial to the City at this Doint but not necessarily to the exclusion of the others. References I checked one reference on Mr. Whitman and two on the other respondents. The difference in price is significant and I felt that while Mr. Whitman may be excellent, the results for the City would probably not justify the price difference. Comments on the others were favorable with some mentions of individual attention, small shops versus larger coroorat i ins. appearances of associations with insurance companies versus buying ower because of more clients. I think everyone lked to recommended using a consultant and many reported tsaving agreater than the Cast of the consultant. The survey was ��f course biased towards using a consultant because everone contacted had already decided to use one. Cos+ Stearin❑ The City would pay the test Of the group health review if it is done. The City and SPDC would share the work camp and property/casual ity review. Alternatives 1. Retain Mr. Husbands 2. Retain Mr. Tante 3. Retain Mr. Whitman 4. Retain Corporate Risk. Manapers • Retain Risk Control Incorporated E. Do nothing and rely on staff %'• Irvite top choices� - to make presentations to Council B. Set uo Council cOmmitte to handle insurance issues RecommentatIn Alternative number Mr. Tange has been to C Hall ously soliciting business both on his own and while heYformerl_yeassocia with Risk Control Inc. His rate per hour is associated the not to exceed ami,_int falls in the middle o the lowest and as d�yes the anticipated number �,f f the pl hours. 7wo referennposals, are familiar with Mr. Tange and Riskces who Control�l preferred Mr. Tange. He has and still is working with the City of Hutchinson which has an electrical utility but also is more concern gas utility. Risk Control would be the second choice. One with a references mentioned that some people may find Mr. Husbands harder to work with because of his manner. His estimated hours fell significantly below the estimated hours of the middle three. Corporate Risk Control and Mr. Whitman have not to exceed prices significantly higher than the ether three. Action Rep�gest ed Move to retain Mr. Dwight 9 Tange as an insurance consultant for 1985 insurance Policies for an amount not to exceed $3, 585. 00. CITY OF SEAFOPEE Request for Proposals Insurance Consulting Services The City of Shakopee is seeking proposals for insurance consulting services for 1985. Respondents will complete the form below and respond to questions. Proposals are for independent consulting services only, not for agent services or approaching the market place on behalf of the City. 129 East First Avenue, Shakopee, M. 55379, Proposals are due at City Hall, January 29, 1985. Attn. ; Gregg Voxland, no later than 4:00 Any questions and requests for bidding informa directed to Gregg Voxland, 445-3650. tion should be Services Proposals are for the furnishing of service including: I. Review of current policies. 2. Prepare specifications 3. Answer bidder questions 4. Review/evaluation of quotations 5. Prepare recommendation and present at City Council meeting 6. Order policies, review invoices and review issued policies Not to Cost Hourly Rate Est. Hours LO t_al . AddiQes Maximumtional Exceed Group Health, Life, Accidental Death & Dismember. & long-Term Disability $62.50 19.8 $1 ,237.50 $1,237.50 Workmen's Compensation S62.50 2.2 137.50 -- 137.50 'roperty/Casualty, Umbrella, =team Boiler, Police Professional, _uto, Crime and Public Officials mployees Liability 562.50 12.3 768.75 -- 768.75 ers--°_nnel Individual providing service William E. Husbands CPCU _ Experience and qualifications See attachment City of Shakopee Request for Proposals Insurance Consulting Services Page 2 Governmental experience of of Menomonie Wisconsin, andthe Mounds oViewtSchooluDastRobbinsdale and rict Utility Experiencewater, ( , Sewer & Electrical) With the cities listed above. Professional education and designations CPCU others to obtain their designations• I also do seminar speaking for Insurance-liability and errors and. omissions (None) ($0-500,000) ---- ($500,004-1,000,000) Current governmental clients (More) and the Mounds View SchooBlDistri�tn' Mound , Robbinsdale, Menomonie, Wisconsin, Other references: - I sug$eSt9 in the way of references , that you contact; Larry Lee, City of Bloomington Jon Elam, City of Mound of 881-5811 Bob Wicklund, City Robbinsdale George Lan472-1155 g gmack, Citv of Menomonie W 537-4534 Neal Lawson, Mounds View I • (715)232_ School District 2 . 636-3650650 • CITY OF SHAKOPEE Request for Proposals Insurance Consulting Services The City of Shakopee is seeking proposals for insurance consulting services for ~ 4 1985. Respondents will complete the form below and respond to questions. Proposals are for independent consulting services only, not for agent services or approaching the market place on behalf of the City. Proposals are due at City Hall, 129 East First Avenue, Shakopee, M. 55379, Attn.: Gregg Voxland, no later than 4:00 January 29, 1985. Any questions and requests for bidding information should be directed to Gregg Voxland, 445-3650. Services Proposals are for the furnishing of service including: I. Review of current policies. 2. Prepare specifications 3. Answer bidder questions 4. Review/evaluation of quotations 5. Prepare recommendation and present at City Council meeting 6. Order policies, review invoices and review issued policies Not to Cost Hourly Rate Est. Hours Total Additional Exceed ChargMaximum Group Health, Life, Accidental Death & Dismember. & long-Term Disability5 ,f Workmen's Compensation (00e. 300 Property/Casualty, Umbrella, Steam Boiler, Police Professional, Auto, Crime and Public Officials 0 Employees .Liability 'ersonnel Individual providing service u"ih larq e Experience and qualifications ;�.0�—i S�Prr � al%V l�C�Cr/��iP �� O z � 7�7CG � �S City of Shakopee kequest for Proposals Insurance Consulting Services Page Z Gove nmental a perience 0 Hoc c ore c,c".1,~ i /� PT rf C1 14 Utility Experience (water, Sewer & Electrical) ( �" AA Professional education and designations f o u ki s p 7n r r�SC�rC7Y�c� Insurance-liability and errors and omissions (Bone) ($0-500 000) x ' ($500,000-1,000,000) Current governmental clients 5P� (More) S cL Other references: urPh�� 1 , Chu //,C-r V1 elk,) Ao�c y J CITY OF SHAROPEE Request for Proposals �. Insurance Consulting Services JA The City of Shakopee is seeking proposals for insurance consulting services for ~ 4 1985. Respondents will complete the form below and respond to questions. Proposals are for independent consulting services only, not for agent services or approaching the market place on behalf of the City. Proposals are due at City Hall, 129 East First Avenue, Shakopee, MN. 55379, Attn. : Gregg Voxland, no later than 4:00 January 29, 1985. Any questions and requests for bidding information should be directed to Gregg Voxland, 445-3650. Services Proposals are for the furnishing of service including: 1. Review of current policies. 2. Prepare specifications 3. Answer bidder ouestions 4. Review/evaluation of quotations 5. Prepare recommendation and present at City Council meeting 6. Order policies, review invoices and review issued policies Not to Cost Additional Exceed Hourly Rate Est. Hours Total Char¢es Maximum Group Health, Life, Accidental Death & Dismember. long-Term Disability oo she Workmen's Compensation n 4r�OX300 Property/Casualty, Umbrella, Steam Boiler, Police Professional,Q� Auto, Crime and Public Officials Employees Liability a 'ersonnel Individual providing service -DG(.'IGh� Experience and qualifications Gr �t sd1�1/LC�I'I/P 'GGIrISP/Dr /D City of Shakopee Request for Proposals Insurance Consulting Services Page 2 Govexnmenral a perience 7 - J� �j °S Ct /fCzc ore -. 0-/,- /` P?�F�- Ps w; I /� Utility Experience (water, Sewer & Electrical) C .' Professional education and designations �(✓ -� �Du�1SP7 P!J`, �� Pd .L/�SC(YQYJCe Insurance-liability and errors and omissions (None) ($0_500,000) '�C ($500,000-1,000,000) Current governmental clients SP (More) - C' -5 �' SC2 Other references: ut'�h L -���S� rap-) C c-Y Il r7Y1 C'G��'JO1/s 4N , D" ,� Ra City of Shakopee Request for Proposals Insurance Consulting Services Page 2 Governmental experience 4 Minnesota overnmental units includiniz cities and counties , 10 in other states . Organization such as The United Way of St . Paul and The League of Minnesota Cities Utility Experience (Water, Sewer & Electrical) - Included with several cities which we have served Professional education and designations Please see enclosures . Insurance-liability and errors and omissions (None) X ($0-500,000) ($500,000-1,000,000) (More) Current governmental clients Most recent : Brainard and Fridley Other references: Names and phone numbers are available upon request . CITY OF SHAROPEE J( Request for Proposals Insurance Consulting Services The City of Shakopee is seeking proposals for insurance consulting services for 1985. Respondents will complete the form below and respond to questions. Proposals are for independent consulting services only, not for agent services or approaching the market place on behalf of the City. Proposals are due at City Hall, 129 East First Avenue, Shakopee, M. 55379, Attn.: Gregg Voxland, no later than 4:00 January 29, 1985. Any questions and requests for bidding information should be directed to Gregg Voxland, 445-3650. L) Services Proposals are for the furnishing of service including: JAN Z 9 1985 1. Review of current policies. _ 2. Prepare specifications � �� �` rt�4 t�..C��'�'= , ... 3. Answer bidder questions 4. Review/evaluation of quotations 5. Prepare recommendation and present at City Council meeting 6. Order policies, review invoices and review issued policies Not to Cost Hourly Rate Est. Hours — Additional Exceed Total Chartres Maximum Group Health; Life, Accidental $50. 00 to $100 Death & Dismember. & long-Term . 00 41/hrs $2900 $50 $3000. 00 Disability Workmen's Compensation $50. 00 to 8100 . 00 30/hrs 82100 $50 $2300. 00 Property/Casualty, Umbrella, Steam Boiler, Police Professional, Auto, Crime and Public Officials & Employees Liability $50. 00 to $100. 00 50/hrs $3500 $50 $4600 . 00 All Lines Combined: $50. 00 to $100. 00 99/hrs $7900 personnel $100 $8000. 00 Individual providing service Experience and qualifications P P 111]r Q consultants available for this proiect CITY OF SHAKOPEE Request for Proposals Insurance Consulting Services The City of Shakopee is seeking proposals for insurance consulting services for 1985. Respondents will complete the form below and respond to questions. Proposals are for independent consulting services only, not for agent services or approaching the market place on behalf of the City. Proposals are due at City Hall, 129 East First Avenue, Shakopee, MN. 55379, Attn. : Gregg Voxland, no later than 4:00 January 29, 1985. Any questions and requests for bidding information should be directed to Gregg Voxland, 445-3650. Services Proposals are for the furnishing of service including: 1. Review of current policies. 2. Prepare specifications 3. Answer bidder questions 4. Review/evaluation of quotations 5. Prepare recommendation and present at City Council meeting 6. Order policies, review invoices and review issued policies Not to Cost Additional Exceed Hourly Rate Est. Hours Total Charges Maximum Group Health, Life, Accidental Death & Dismember. long-Term Disability $65 15 $975 None $975 Workmen's Compensation $65 10 $650 None S650 Property/Casualty, Umbrella, Steam Boiler, Police Professional, Auto, Crime and Public Officials & Employees Liability $65 20 $1, 300 None $1, 300 Personnel Individual providing service Primary - Carl F. Lidstrom/ Back up Jerry Brecke Experience and qualifications See Summary Sheets attached Tr h i nes-s since 197P rcn7i i + and Industrv. ri ` iac Schools , COln+leS / City of Shakopee kequest for Proposals Insurance Consulting Services Page 2 Governmental experience Our governmental experiences cover the whole range of insurance exposure . This includes but is not limited to property-real and personal, liability incl - uding pubic o�zicia s., police professional and money and securities . Sy. Utility Experience (Water, Sewer h Electrical) SQm e o r P i 1 t every city and are includedbove in our work. We also�include eairport aand re pwater art � front exposures that may exist. Professional education and designations S PP re c„m - PG a+tanced -------------- Insurance-liability and errors and omissions (None) ($0-500,000) X ($500,000-1,000,000) (More) Current governmental clients Dakota Count Metropolitan Council, Sherburne Count y' City o� Inver Grove Heights, Y ity o� Orono, ity o� innetrista City of Appleton, Cit of Montevideo, City of New Prague, City of Sandstone. Additional governmental references available. Other references: Peter Tritz, League of Minnesota Cities, 227-5600 CITY OF SHAROPEE /I Request for Proposals Insurance Consulting Services The City of Shakopee is seeking proposals for insurance consulting services for 1985. Respondents will complete the form below and respond to questions. Proposals are for independent consulting services only, not for agent services or approaching the market place on behalf of the City. Proposals are due at City Hall, 129 East First Avenue, Shakopee, MN. 55379, Attn. : Gregg Voxland, no later than 4:00 January 29, 1985. Any questions and requests for bidding information should be directed to Gregg Voxland, 445-3650. Services Proposals are for the furnishing of service including: 1. Review of current policies. 2. Prepare specifications 3. Answer bidder questions 4. Review/evaluation of quotations 5. Prepare recommendation and present at City Council meeting 6. Order policies, review invoices and review issued policies Not to Additional Exceed Cost Hourly Rate Est. Hours Total Charges Maximum Group Health, Life, Accidental Death & Dismember. & long-Term Disability $60.00 16 $960.00 $1,440 Workmen's Compensation 560.00 Incl. Incl. y Incl. Property/Casualty, Umbrella, Steam Boiler, Police Professional, Auto, Crime and Public Officials & Employees Liability $60.00 40 $2.400.00 y 53.360 Personnel Individual providing service Brian Colway. Risk Manager - Experience and qualifications College degrees: B.A. Department of urban & Regional Studies. A.A. Business Administration. Ten vears as risk manager for the Minnesota Vallev Council of Governments. Three vears with Corporate Risk Managers. Inc, as risk manaser. Charles Jelinek. Benefits Manager - College degree: six vears claims administration experience with Blue Cross/Blue Shield of Minnesota, had varied positions including claims manager: 10 vears with Red Owl Stores/Snvder Drugs as risk and insurance manager: 21 vears with Corporate Risk Managers. Inc. as benefits manager. Additional charges - travel and board expenses to any location outside of Minnesota if made at the request of the City of Shakopee. City of Shakopee ` Request for Proposals Insurance Consulting Services Page 2 Governmental experience CPJPRRP rpfp, r r r Utility Experience (Water, Sewer 6 Electrical) Partial listin : Cities of Burnsville, -St. James Austin Mounds View Willmar Marshall and Gavlord - Professional education and designations (A.R.M. ) Associates in Risk Management Insurance-liability and errors and omissions (None) ($0-500,000) ($500,000-1,000,000) X (More) Current governmental clients Please refer to cover letter, partial listin ) Other references: See above T0: John 1 _ Ander sor,, City Administrator FROM: Gregg Vu: -Land, Finance Director, RE: December 1554 Revenue g. Expense Rep,_,rt� I r,fc,rmat i c�na 1 DATE: January 31, i'�85 Introd,_tctIor, �. Ftack. r,_„_tr,d Ou,_ir,c i 1 ritember _____ Rep=ic i rt be Lerma,,_ix rec�_iest ed discussed at -,/,5/p,- to that the December 1984 me that he bas - l the Council meeting. Revenue Y had four' G -(est i��n He related 1• Cable revenue, abs"-tt in. They are; A check for � ' 1�' � 0 budgeted, $5 - 16, was received ' 1 c`' showed On the report. tri 1984 revenue for the final report. p-r t. and will be posted 2. Co'_tnty Road and the report. Bradge4 s68, OOO budgeted so. 00 1985 A check f,_,r, X78, 473. was receiv&d� in early and will be ,.,r, p!sted to 1984 revenues Y Jan,_tary n tes for- the fir,:ai report. .?. SPUC Cant ri b,_tt i.,r,� �E4� the report, The balance of $20, 032' 384 budgeted l , �the,�c0, CCE showed Y) and w i 1 1 c�,rhes rep,�,rt, be Posted t,�, foll„wir,s r,7,_,nth 1984 reven,_tes for- the final 4. Fire Calls The second half ,_ the $17, 000 b,_td et and wi 1 1 -f the townships contract g ed' 8, 615 recorded. be Posted t,_, 1984 was invoiced in Jar,�tar rer,lair,ing differs r'ever,,_tes for' the Y standby difference of abo�_tt $4, 000 is final re.Por,t. The fee according to the a decrease in the wher, the budget f'=,rrn�_tla that t���wnships 9 was deve 1�,ped. was n,_,t art i c i mat ed O O O r C O O O O C Ul Vll Um 00 00 00 00 00 00 00 N N W W W W W W W W W � � W �.0 110 >N W �D N N N N r r r U't N N N N N W N n O r V n w r Vr N A V to r• N r W C O O O O O O O O O G O O O O O O O O O O W In [v -p- V In r N r W O O O O O O O O O O O C C r r O 0 0 O O O Ln Ln �-n 00 00 00 00 00 0o 00 b O O O O O O O O O O O O O O O O O O O `O 9 (DO n r r r r r r r r r r r �-- r r r� r r r i-• r• � n 00000 p C O O O O O O O O O O O O O O �t In -vs y l;W {A to WA-U> v> N N ON r W N r r r r W -- V N r W � Ul 00 r- N rp W 4.11.0 �o W N N In v O ,� W - In N In � In \O In O O p -P, w O O O r cn Fn Ul ON W C% r W G l0 O In O O O O O N %�0 O Wuj O O O v 0 W O LJI 00 N O O rt �p In O O bd 4 W �* a 0 00 to t-r O z r� C7, Ar d H I I I I H cn En b It H tz ;d ;o 'id 'o 'd ,•ti ; M O G G O i"t n O (D ri w G O (D (D (D (D (D (D (D I'd 00HnHyy bb (n O w p F✓ O � 0 g C rt ` 0 w (D t� b b rt ElC r+i (D rF' h F'• (D O. W N• F'• W W H. • is > 1 F E' w O (D 10 (D 0 " (n rt rt rt rt rr rr rt rwt a ri > 0 (D Cn Fl- F'•GQ rt F 21 0' m GQ (D 1 N r 0 (n M (D (D 0 F'• O (n cn b b t= rn K7 ITJ (n d F✓ H F'•w (n In O S7 cn 0 W > rr w L=1 (D H H H w (D F- rr F 0 n (D O GQ 14 rh H n H 10 to cn a- 0 (D b w n > (DIl C, rHi ti O 00 Iw- rt ((D t7 (D a �m cn (D co o r 0 M 0 rr �g (D (D 0 El n 5 t7 (D rt (D rt b b let G C m Cl) (D r, W -CAN U1 N N 110 iA 00 , N V W - Vt �-• r r �--• r t� r r r r r-• r- Ornootorn V V V V V V " V V V V n -,O Ln N r 0 N N N N N N N N N N N N W O v W N v V V V V V V V V V O� ON %.O 00 V as In � W N r O 110 00 O r N O (ON z %.o 00 In In r O n o z r Cn ,tiy n (n F''• G O m (n rt m O rt (n m d N `C C rt rt n m rwr rr rt (n D 0 a W (D O O (D w AZi 0 0 rh fn (D rr H rh H rr rr cn rrr rtO (( D "ed (D cn Cn �r 14 (D m �:s w (D w zr x x' O FF-el 0 P3 r- (CD G x x b M to to (D G ((D 100 b (D F0+ 0 t i N H (D (D H e"V w N C V N V W N D\ r W A Ul 00 r �p 00 W N N 11� U'i t0 In O O 01% O O N W W ;0 %0 O O O W O In Oo N {{�� ' N MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerl��/`� i RE : Appointment to Energy and Transportation Committee DATE: January 31 , 1985 Introduction On January 22 , 1985 , Council nominated Loren Sorenson to the Energy and Transportation Committee . There is an opening on the Commission which was vacated by the resignation of Mr. Freeman Chi-Shing Tsui . Action Recommended Appoint Mr. Loren Sorenson to the Energy and Transportation Committee for a one year term expiring January 31 , 1986 to fill the vacancy created by the resignation of Freeman Chi-Shing Tsui . JSC/jms i3 ---- -- JAN 2 3 1985 --CITY OF 5HAhOr MEMO TO : John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk'" RE : Appointments to Shakopee Community Access Corporation Board of Directors DATE : January 29 , 1985 Introduction and Background Per Council policy, nominations were made on January 22nd to fill terms on the Board of Directors for the Shakopee Community Access Corporation. Appointments are now in order. Action Recommended Move to reappoint Bill Lepley and Bill Harrison to a one year term on the Shakopee Community Access Corporation expring January 31 , 1986 . Move to reappoint Gary Morke , Dennis Roske and Robert Ziegler to a two year term on the Shakopee Community Access Corporation expiring January 31 , 1987 . Move to reappoint Clifford Stafford and Corrine McDonald to a three year term on the Shakopee Community Access Corporation expiring January 31 , 1988 . JSC/jms Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Purchase of Dump Truck Date: January 29, 1985 Introduction & Background The Street Dept. has $35,000 budgeted in 1985 for the purchase of a 2 1/2 ton dump truck with plows and sander. The specifications for a truck under Hennepin County Cooperative are attached. We had input into the specifications. The bid award is going to Boyer Ford and the price with our options is $28,864.00. Note: This does not include plows or sander. Jim Karkanen will be following up with a memo on the plows & sander at a later date. Alternatives 1. Buy truck from Boyer for $28,864.00. 2. Change option & buy from Boyer. 3 . Rebid truck on our own. Recommendation Alternative No. 1 Action Requested Move to authorize purchase of a 2 1/2 ton dump truck from Boyer Ford for $28,864.00. ' PC Item D _ GASOLINE POWERED SINGLE AXLE DUMP TRUCK GVW: 28,0001 minimum. t WHEELBASE: 142" approximate, 72* CA dimension. FRS: Section modulus 15.9 minimum with an rbm of not less than 11700,000 inch lbs. Prov 1 de integral extended front frame. ENGINE: Gasoline powered, V8 design, 427 CID minimum, shall include: ??466_ - 180 HP dies, Full flow oil filter. wl f it ter. Air cleaner, dry type with restriction gauge. Governor. Fan cl utch. Crankshaft driven PTO adapter. TRANSMISSION: Automatic, MT 653 with oil temp gauge. AXLES: Front - 10,0001 capacity minimum.1200 lb. Rear - 22,0001 capacity minimum. Wheel oil seals front and rear. SPRINGS: Front - 47501 capacity each minimum at ground. Rear - 11,6401 -capacity each minimum at ground. Auxiliary - 20001 capacity minimum. 2250 lb . BRAKES: Service - Hydraulic, disc front, drum rear, power assist. Parking - Spring set rear wheels. STEERING: Parer assist. CAB: Standard cab shall also include the following: Durafoam air-drivers Bostrum Viking T-Sar driver's seat with Bostrum companion seat fixed companion seat. seat _ Dual sunvisors. Dual exterior 'Retrac' rear view mirrors, 6"x16". Dual entry assist handles. Insulated headliner, dome light. Door arm rests. Tinted windsheild. Numerical gauges. ELECTRICAL: . Alternator - 75 amp minimum. Battery - Maintenance free, 535 CCA minimum. Dual battery system WHEELS/TIRES: Cast spoke design wheels, 2 pc rims, 8.0 .rim size, furnish spare rim. First line tires, 1ORx20G, regular tread front, on/off highway tread r dual rears. Furnish and install mechanical backup alarm RR wheel . FUEL TANK: 50 gallon capacity minimum, RH step tank. BUMPER: Front. 4 dF Item D (Continued) DUMP BOOP: Length 9'0", Width 7'0", 5- yard capacity at water level, sideboard Fpockets front and rear, half cab shield. Shall be constructed of h1-tensile steel, 10 gauge floor, 10 gauge sides and end. Reinforced 10 gauge steel tail gate, double acting with spreader chains, offset hinges and downhook latches. Welded on chain slots. Interlaced understructure, box type section braces, one piece corner posts, tapered running boards, reinforced top edge. All welds shall be continuous with no space for entrapped moisture. MOIST: Double arm, class 50, double acting. Screw on type cylinder head. Al' hinge points shall be pinned and all bearing points shall be fitted with grease fittings. Furnish and install device to restrict dump bod.\ angle. furnish and install body prop. HYDRAULICS: Furnish and install front mounted power take off Chelsa Model 2420. Driveline Spicer 1280-1310 series. Furnish and install Commercial Shearing Model PSOA342BEAL20-25. Hydraulic valve shall be Gresen Mode; 25PTT-DF3-CF-4YCA-3-4-KC with LT75 line check. Furnish 'Morse' cable controls to valve bank mounted exterior of cab between frame rails. Flow control valve to be included in system. Hydraulic reservoir 30 gallon poly material with magnetic plug, strainer and gate valve. Filter shall be 25 micron with 15 psi bypass installed follows: in return line. Box shall raise when lever is pulled back. Valve configuration as Driver Box Plow Underbody Sander 0 4 May 3 Way 4 Way 3 Way Free Flow Detented COL OR: Manufacturer's standard. OPTIONS: 1. Spicer 5552A, with 2 speed rear axle, ratio 6.50/8.86. 1311, 2 plate clutch. 2. Transmission PTO adapter. l/3. 84" CA with corresponding wheelbase, 6 yard dump body. ✓4. 12,000 lb. front axle with springs to match. ✓5. Additional 4 way valve for reversible plow. ✓6. Special color. Memo To: John K. Anderson, City Administrator From: Gregg M. Voxland, Finance Director Re: Copier Maintenance Agreement Date: January 24, 1985 Introduction & Back round The City obtained a new copier 90 days ago and the initial 90 day warranty has expired today. Through my oversight I did not arrange for a maintenance agreement in advance of the 90 day point. The vendor offers a contract for an annual volume of 180,000 cy or 12 months whichever comes first for $2,330 or 240,000 cy or 12 months for $2,885. The $2,855 figure is a little less than we were paying for maintenance on the old machine. Our volume for the past 3 months has been 18,000 cy/mo or 216,000 cy/yr. Usage will probably go up later in the year due to Engineering usage. The cost of the maintenance agreement is charged back to the departments as part of the per copy cost and thusly, already included in the budget. Alternatives I. Purchase service contract for 180,000 cy or 12 mo. for $2,330. 2. Purchase service contract for 240,000 cy or 12 mo. for $2,885. 3. Pay service rate of minimum $64.00 per hour plus parts. Recommendation Alternative 2 because we then have a fixed cost for maintenance. I think it is the copy volume we will come closest to and clients with agreements have priority for service calls over those clients who do not have agreements. Action Requested Move to authorize City Administrator to execute a service agreement with Metro Sales, Inc. for the Ricoh copier in the amount of $2,885. GMV:mmr TO: John K. Anderson , City Administrator FROM: Gregg Voxland , Finance Director RE: Resolution No. 2367 - Comparable Worth DATE: January 31 , 1985 on A Background �` `ac..=" � s Resolution No. 2367 which authorizes partic i ti in the Joint Comparable Worth Study and provides for th pa on of the participation fee for the City, e payment Adopt Resolution No. 2367. RESOLUTION NO. 2367 A RESOLUTION AUTHORIZING PARTICIPATION IN THE CONTROL DATA BUSINESS ADVISORS, INC. JOINT COMPARABLE WORTH STUDY WHEREAS, Minnesota Statutues 471 .991 enacted in 1984 requires all political subdivisions in the State to establish equitable compensation relationships among its employees; and WHEREAS, The Metropolitan Area Management Association, the Coalition of Outstate Cities, the Minnesota Municipal Utilities Association and other related public jurisdictions desire to meet the requirements of the law through a joint job evaluation study; and WHEREAS, the Metropolitan Area Management Association in consultation with representatives of outstate cities and after meeting and confering with representatives of organized labor screened and selected Control Data Business Advisors, Inc. as the consultant to perform the study; and WHEREAS, the cost of the study is to be divided among the participating jurisdictions in the following manner: Each entity will pay a base charge of Three Thousand Dollars ($3,000.00) and a charge per employee of Thirty-five Dollars ($35.00) per person. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, that it hereby approves participation of the City in the Joint Comparable Worth Study to be conducted by Control Data Business Advisors, Inc. BE IT FURTHER RESOLVED that the sum of $4,890.00 based on the above specified formula be transmitted to the City of Golden Valley, Minnesota which city has offered to serve as the fiscal agent and contractor for the duration of the study. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 1985. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1985. City Attorney CDF--SHAKOPaa INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, !Minnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: H. R. Spurrier, City Engineer SUBJECT: Improvement of Valley Park Drive Project 1584-5 DATE: February 1, 1985 INTRODUCTION: Attached is Resolution No. 2368, a Resolution requesting that the Minnesota Department of Transportation upgrade the Chicago t4 Northwestern Transoortation Company railroad grade crossing at Valley Park Drive and agree to participate in the cost of the crossing. BACKGROUND: Pursuant to a letter dated October 5, 1584, the Minnesota De- partment of Transportation recommended the installation of cantilever and Qate signals at Valley Park Drive (Crossing D-4431 ) . Divided the City of Shakopee paid 35 percent of the cost of the signals and 100 percent of the roadway cost. The attached Resolution accepts the offer from the Minnesota Depart- ment of Transportation and expedites the construction. ACTION REQUESTED: A motion to approve Resolution No. 236811 A Resolution Requesting the Installation of Cantilever and Gate Signals at Valley Park Drive (D-4431 ) and Agreeing to Share the Costs of the Signals with the Minnesota Department of Transportation. HRS1pmp MEMO2368 RESOLUTION NO. 2368 A Resolution Requesting the Installation of Cantilever and Gate Signals at Valley Park Drive (D-4431 ) and Agreeing to Share the Costs of the Signals With the Minnesota Department of Transportation WHEREAS, the City of Shakopee has asked the Minnesota Department of Transportation to evaluate the railroad crossing at Valle Park Drive (D-4431 ) ; and y WHEREAS, Robert G. Swanson, Director of Railroad Administra- tion, Minnesota Department of Transportation, in a letter dated October 5 , 198 , advised John K. Anderson, City Administrator, that cantilever and gate signals Potection was Valley Park Drive and that the state frMinn Minnesota wouldrequi Partici iP cat in 65 percent of the cost of the signals only if the City Paid 35 percent of the cost of the signals and that the City of Shako d paid 100 percent of the roadway cost. pee NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . The City of Shakopee hereby requests that the railroad crossing at Valley Park Drive be protected with cantilever and gate signals. 2. That the cost be allocated as follows: ( a ) The State - of Minnesota shall pay 65 Of the cost of the signals only. Percent of ( b ) The City of Shakopee agrees to pay 35er Of the cost of the signals and 100 P cent of the roadway. Percent of the cost Adopted City of Shakosession of the City Council o pee , Minnesota , held this f the 19 day of ATTEST: Mayor of the City of Shakopee Ci t C1 erk Approved as to form this day of ' lc City Attorney INCORPORATED 1870 * ENGINEERING DEPARTMENT 129 E. 1st Avenue - 5haxooee, Einnesota 55379-1376 (612) 445-3650 f MEMO TO: Jahn K. Anderson, City Administrator FROM: H. R. Spurrier, City Engineer SUBJECT: Fourth Avenue, County Road 83 to Shen' o rive Contract No. 1985-1 DATE: February 1, 1985 INTRODUCTION: Attached is Resolution No. 2369, A Resolution requesting a variance from MnDOT State Aid Standards for the construction of Fourth Avenue. BACKGROUND : In order to construct Fourth Avenue it is necessary to clear the recovery area along each side of the road a distance of forty-two (42) feet. If we cleared the right-of-way for that distance it would require two (2) feet of additional right-of- way, the entire length of Fourth Avenue. Rather than acquire that right-of-way, I am recommending that the City apply for a variance from those rules to reduce the clear area to forty (40) feet. This is a reasonable request and approval is most probable. The action requested is to adopt a Resolution requesting this variance, therefore. I have prepared the attached Resolution and recommend its adoption. ACTION REQUESTED : A motion to adopt Resolution No. 2369, A Resolution Requesting a Recovery Area Variance for Fourth Avenue, State Aid Project Number 166-108-01. HRS/pmp VARIANCE RESOLUTION NO. 2369 A Resolution Requesting a Variance for Fourth Avenue, County Road 83 to Shenandoah Drive State Aid Project No. 166-108-01 WHEREAS, the City of Shakopee plans State Aid Street 108 , Fourth Avenue ; and to improve Municipal WHEREAS, the City of Shakopee is requesting a variance from 14 MCAR 1 .5032 GLA. , specifically requesting a reduction in the recovery area from thirty (30) feet to twenty-eight (2d) feet within the construction limits of the Fourth Avenue Recon- struction Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: That the City of Shakopee hereby requests a variance from State Aid Standard and 114 MCAR 1 .5032 GLA, specifically requesting a deduction in the recovery area from thirty to twent - eight (28) feet within the construction limits fOftthe Fourth Avenue Reconstruction Project , State Aid Project No. 166-108-01 . Adopted in Of the City of Shakopee , Minnesota seheld nthis the City Council of 19 day of Mayor of the City of Shakopee ATTEST: City Clerk Approved as to formthis day of ' 19 City Attorney �b action a er LA league of minnesota cit ie�F E-3 4 1985 j . ! $410-COPEE ACTION ALERT CITIES MUST CONTACT THEIR MEMBER OF CONGRESS AND U.S.SENATORS DURENBERGER AND BOSCHWITZ TO INSIST THAT THE CONTINUATION OF GENERAL REVENUE SHARING THROUGH 1986,AND BEYOND, IS ESSENTIAL. President Reagan has apparently accepted the recommendation of the U.S. Office of Management and Budget directing the ELIMINATION OF GENERAL REVENUE SHARING BY THE END OF 1985. LMC vigorously opposes the elimination of GRS. Members of the Minnesota Congressional Delegation must immediately hear from city officials to urge them to oppose these actions and any efforts aimed at ending the program. Congress will be in recess from February 8 - 18,and city officials should take adv,.stage of oppor- tunities to meet directly with members of Congress to express strong reaction against the OMB actions that would cut off GRS as early as October, 1985. It is important to stress the impact such a loss would have in your city, especially since many cities rely on GRS revenues to fund significant portions of local services. Any withdrawal of those funds from current budgets would cause immediate hardship and most necessarily result in higher local property taxes in 1986 as well as the withdrawal of needed local programs. The federal government perceives the current fiscal condition of cities as healthy, particularly com- pared with the federal deficit. Therefore, it is necessary for city officials to make members of the Minnesota Congressional Delegation aware o local needs that wouW e e t unrnet—i GRSJunds were with rz#—awtV.------ LEGISLATION EXTENDING THE GENERAL REVENUE SHARING PROGRAM AT CURRENT LEVELS THROUGH FY 1991 HAS BEEN INTRODUCED IN THE U.S. SENATE. URGE SENATORS BOSCHWITZ AND DURENBERGER TO JOIN AS CO-SPONSORS OF THIS IMPORTANT PROPOSAL FOR CITIES (S. 318). ACTION ON SIMILAR LEGISLATION IN THE U.S. HOUSE OF REPRESENTA- TIVES IS ANTICIPATED. URGE YOUR CONGRESSMAN TO CO-SPONSOR SIMILAR LEGISLATION TO BE INTRODUCED THERE (TO BE AUTHORED BY CONGRESSMEN FRANK HORTON (R-NY) AND ROBERT WALKER (R-PA) CALLING FOR THE REAUTHORIZATION OF GENERAL REVENUE SHARING WHEN IT EXPIRES AT THE END OF 1986). 1 83 university avenue east, st. paul, minnesota 551 01 [61 23 227-5600 i /3 Council Other Business The Municipal Caucus , at its 10 : 00 a .m. meeting on February 5 , 1985 , passed the following motion regarding the Minneapolis Convention Center financing : that the Caucus is opposed to a 1% Metropolitan wide sales tax, against a sales tax increment district within the City of Minneapolis and for any finance mechanism that would support a Minneapolis Convention Center solely from Minneapolis financing sources . The purpose of Council action tonight is so that the Mayor can take this policy to the AMM Board Meeting Thursday night , February 7 , 1985 . PWNICIPAL CAUCUS POLICY II. PUBLIC TRANSIT 6. The establishment of the Regional Transit Board has been a major enhancement to the regional transit planning mechanism. However, the legislation establishing the Regional Transit Board, while creating districts identical to those established for the Metropolitan Council, reduce the suburban area representation from six to three members. To be more representative, the Regional Transit Board districts should be identical to those of the Metropolitan Council. 7. The Metropolitan Transit Commission, like any other provider request- ing funding assistance from the Regional Transit Board, should be required to submit transit studies and service plans prior to receiving funding consideration. Current statute does not contain this requirement. 8. The Metropolitan Transit Commission is encouraged to continue its efforts to utilize part time personnel where possible. 9. Current and year 2000 studies confirm that trip originations and destinations now and in the future, will be distributed throughout the region and not primarily oriented to the central cities. All of the light rail transit proposals under consideration are oriented to downtown and therefore are primarily local rather than regional in benefit. The Municipal Caucus urges the Regional Transit Board to give serious consideration to other transit improvement in lieu of light rail transit, especially those which entail greater regional benefit, flexibility to revisions, greater ridership effectiveness and economy. If light rail transit is to be constructed then costs for construction and operation of the system should be borne by those who directly benefit. For more information contact: Bonnie Carlson, Finance Director, City of Chaska at 448-2851 or Frank Boyles, Assistant City Manager, City of Plymouth at 559-2800. MEMO TO: City Council FROM: LeRoy Houser, Building Official RE: Swimming Pool Water Slide DATE: February 5 , 1985 Introduction: A while back Mr. Anderson suggested we look into the possibility of installing a water slide at the Shakopee Swimming Pool . Background: As requested, I have spent a considerable amount of time investigating the possibility, feasibility, cost and revenue projections relating to a slide installation. I have been in contact with Mr. Len Posthumus of Technetic Industries , Inc. of Morganton, N. C . Technetic , Ind. are specialists in the water slide industry and have a special division just to serve municipalities such as ours . Technetic, Ind. supplied a water slide to the City of Cuyahoga, Ohio, for their municipal pool . The city pool had never experienced a profit or even made a break even showing since the pool opened. In the first year of operation with the water slide revenue surpassed $180 ,000, compared to a previous high of $47 ,000. This represents a 385% increase and all attributable to the installation of the water slide. Technetic , Ind. has a slide especially designed for municipal pools that cost about $45 ,000 . Some variables must be taken into account , such as fencing, piping, electrical , pump cost , footings , steps , etc. Total cost is estimated at $90,000 . My income projection for our pool , based on the information I had to work with, indicates a gross revenue of $100 ,000 to $110,000 . This would be an increase of $70,000 to $80,000 per year. Operating expense projections are : 1 . Electrical (pumps ) $ 650 .00 2 . Labor - 4 persons per day, 70 days per year, 6 hours per day. 1680 hours @ $5 . 75 per hour. 9 ,660. 00 3 . Insurance - I contacted our insurance agent and she feels our risk for exposure will not be enhanced by the installation anymore than the diving boards at the pool . Consequently, we should not experience a rate increase . 0 . 00 Water Slide February 5 , 1985 i3 Page -2- 4. Maintenance - The slide will require general and fall maintenance . We should cover the slide area and loading station with poly or other similar material to protect it from the weather and prolong its life . 3 , 500 .00 5 . Reserve for replacement parts and labor. 3 ,000 .00 $45 ,000 cost , 15 year life Income projection "Say" $ 75 ,000 .00 Expense "Say" $ 16 , 500 .00 Net $ 58 ,500 .00 Payback - 2 years Recommendation: Authorize the expenditure of a maximum amount of up to $90 ,000 for the installation of a water slide at the pool . Final cost to be determined by competitive bidding process not to exceed $90 ,000 . Action Requested: Authorize staff to finalize design and construction cost and advertise for bids for the installation of the water slide. Sli' des Water ■ ive Parks a Compet.. itive Edge ■ ■ Recreation Revenue Increases by Leonard F. Postena Technetic Industries, Inc. In today's fast-paced world, the A variety of new additions are public has found a wider variety available for the park director to of available activities to occupy choose from. Parks are putting in their leisure time. Mainstay type wave pools, batting cages, golf activities such as swimming, pic- courses, fitness tracks, etc. Some nics, fishing, etc. are now com- of the items like golf courses and peting with health clubs, super wave pools can be very expensive bowl games and swimming pools. The and difficult for most parks to days when families cherished fre- consider, and are not necessarily quently going to the local public the right choice to start with. A park with friends are fewer than wave pool is a relatively passive ever. Park revenues have thus suf- activity and works best as a com- fered. pliment to more strenuous activi- Parks used to just ask for a ties. We have seen successful and little more money from the commun- unsuccessful additions to parks ity to make ends meet. Today, with the unsuccessful ones keeping money is hard to come by. Taxes and the cost of living have damp- directors a little shy to make a major decision on a big invest- ened the public's willingness to support parks, which cannot make l An improper choice can take a it on their own. Lake of funds a long time to recover from, so thus cause public parks to become operators watch others to try and b restablish which revenue producers un down due to lack of maecome ante, while programs to encourage should be pursued. One area that people huse them are fewer be- has stood out as a major potential cause of smaller administration for successful revenue generation stafs. Directors have recognized is the waterslide or small water- in the past few years that the park. Waterslides have proved to time has come for a new look at be the number one selection for how their recreational and lei- reliable revenue ,generation. sure facility must operate if Before we delve into waterslides, they are to draw crowds like the let's take a minute to talk about old days. A swimming pool , ball waterparks. Several have been diamond, some swings and picnic built across the country and world tables are no longer going to do wide. They normally include a it. A reliance on income from product mix which services the en- outside sources that have dried tire family group. Highly active up needs to be replaced by income and thrilling rides like water- generators within the park facil- slides, speed slides, and wild ity itself. Park directors are river rides, or even 50' tall free then confronted with knowing a fall slides like the Black Hole, change is needed, but what avenue manufactured by Technetic Indus- should be pursued. tries in Morganton, NC, provide the base for a full-fledged park. These are backed up by less active tations. At final count, pool rev- items such as adult and children' enues for 1983 surpassed $180,000, water play pools having rope compared to a previous high of swings, cable rides, bubble areas, $47,000. water cannons, etc. and other The City of LaTugue in Quebec, types of challenge activities and, Canada, installed a two flume in- of course, a wave pool . On the me- stallation in the fall of 1983 for chanical side, bumper boats and a 1984 opening. even go karts prove to be popular. The Idaho Department of Parks in The waterpark will wind up with Boise, Idaho built a slide instal- passive items such as lounge lation at Eagle Island State Park areas, sun decks, eating areas and and reports a very favorable ac- concessions, etc. These are all ceptance by their patrons. They treated to fine landscaping and a are very happy. doth Cuyahoga generous dose of parking to pro- Falls and Eagle Island are now vide an inviting and a convenient considering further slide addi- atmosphere in which the public can tions as is Gran View Park. spend a day and lots of money. Let's look closer at waterslides. A regular park can be converted There are several manufacturers in into a community waterpark effec- the market who offer recreational tively while being done in stages waterslides. Some only sell slides to ease the financial burden. Any while purchasing the slide flume attempt at developing a park using wherever they can get it manufac- a long-range or short-range plan tured, while some delve deeply to create a full waterpark should into research and development and be done under the assistance of an manufacture their own to maintain quality control . A park director expert recreational facility plan- has a difficult time sorting out ner who has a high level of exper- what it is about slides that make ience in this field. Almost always them different and why some do your local architect will not have very well and others don't. Pick- proper expertise in this field, ing out a slide is like looking at even though he claims he can de- sign it. These services are avail- eighteen electric motors and being able outside,and the park director asked to pick out the one with the highest level of quality while or their local architect should consult one of these firms. Nor- being the most energy efficient. mally those failures we see in Without an indepth knowledge of this field are not due to the con- motors, it's useless except for cept of water recreation being visual cleanliness and maybe com- bad, but its implementation being parative weights. Both can be to- wrong. See Article "Controlled tally misleading. But, where does Success through Proper Planning" one start with knowing how to sel- this issue. ect a waterslide? First off, it's Several parks have already taken important to realize that in order the plunge into waterslide type to develop a slide course that rides. A speed slide designed for performs,we' ll talk about perform- riders on special carts ended its ante in a moment, it is necessary first season of operation amidst for a company to have several praise from park officials at Gran years of experience in the study View Park in Moundsville, WV. and development of waterslides. To "It was definitely a very posi- go out and watch 15 or 20 water- tive promotional tool" says Mar- slides by different manufacturers shall County (WV) Parks and and then build 2 or 3 of your own Recreational Director Mike Hager. design is not at all sufficient to "We had a tremendous increase in understand the complexities of the revenues this year, by far the dynamics involved. Just the other best year at our pool , and we at- day I spoke with an architect who tribute much of the increase to claimed just this and felt he was the Sonic Chute Slide by Slide-A- highly qualified to design his own Ride." courses. These are the groups to The City of Cuyahoga Falls, OH, watch out for. Even though most unveiled a new SR-I waterslide slides will nowadays get riders system to the local residents in from the top to the bottom with June of 1983, situated next to the varying degrees of safety, that municipal swimming pool . The steel does not guarantee success. If I supported slide system was pur- drive across the country in a buck chased to revive declining admis- board and never exceed ten miles sion revenues as operational costs per hour, I 'm safe but I'll have soared at the 1 .7 million gallon no willing riders. Thus it works, swimming facility. Parks Superin- but it doesn't work. How many peo- tendent Don Hulick reports that ple are building buck boards and the waterslide exceeded all expec- how many are building Mercedes Benz? The, amount of research and normally designed for one or the development required for one far other because of the dynamics dif- exceeds that required for the oth- ferences between the riding styles er, and it takes years to gather. and velocities obtained. Technetic Mercedes Benz is one of the finest Industries, one of the founders of cars on the road, because of a the fiberglass flume industry has commitment to quality and an ex- reached a development level which perience backup extending back to allows the same course to be used 1883. Just being in the industry a in both ride modes at optimum per- long time doesn't do it without formance. Another point to be con- the commitment. So it's important sidered is oscillation within the that the waterslide company you flume or the movement of the rider choose understands the needs and from one side to the other in the has paid the dues through both flume as they travel the course. time and commitment to be consid- As oscillation increases, safety ered a true expert. and velocity drop. When a flume is It is also important for the vertically oscillation free, manufacturer to understand your riders can drive the flume and market. Success with a slide de- take control. This is what most pends on the proper sizing of a riders prefer, control and the im- ride to the existing facility and mensely high speeds safely obtain- its surrounding demographics. Put- able through it. Only highly so- ting in too small or too large a phisticated course development facility can lessen your return on procedure can provide this oscil- investment. A good slide manufact- lation free. fast-paced ride. urer will know what size you need. Operation of a slide is quite Quite often a system which allows simple, requiring one person at the park the ability of adding fu- ture flumes is a favorable way to tip toe into the business if they the top of the ride to monitor and feel insecure at the onset. instruct loading riders and one at Keeping the slide visible helps the bottom to assist unloading entice users to come. Both wood riders should they be a little support and structural steel sup- disoriented. Today waterslides port systems are used today to can provide truly safe excitement, carry the flumes. Both can be being safer than several other nicely done to provide an attrac- recreational items you may "cur- tive, clean-looking facility. How- rently have in your park. Insur- ever, in the last 2 or 3 years ance rates are low and drawing steel has strongly taken over be- power is high. And, don't forget cause of the long range durability the use of other facilities at and ease of installation and main- your park should increase approxi- tenance. To bury a flume in a mately- 30% through the addition of hillside is not recommended by a waterslide. A properly sized, most manufactures today because of quality slide can provide years of the continuous problems of erosion trouble free operation while gen- and flume collapse due to earth erating an almost unbelievable pressures. It can be done correct- amount of revenue in which to as- ly, but this is rarely seen. sist the park in future expansion. Let's talk now about performance. Be careful, to spend less up front A slide should allow grandma to may cost tens of thousands in rev- enue loss due to a pool slide de- ride safely without scaring her to death and little sis too. Yet sign that doesn't fully satisfy Spanky and the gang along with the the needs of the users and the local college football team want park. some gusto. If they don't get the gusto, they won't come back for more.The more of it you qive them, the more they come back. On busy days you should be able to load riders like clock work approximat- ely every 6 seconds safely in order to handle the crowds. The course design should transport fast paced riders from top to bot- tom while closely spaced and un- load them every 6 seconds without everyone ending up in a pile in the ending pool . Both mat and matless riding, each having its own advantage, are available from most manufacturers. Flumes are