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HomeMy WebLinkAbout01/08/1985 MEMO TO: Mayor and City Council FROM: John K. Anderson , City Administrator RE: Non-Agenda Informational Items DATE: January 3 , 1985 1 . We received good news from Scott County . Periodically we have heard that the County would like to reduce or eliminate the Scott County road and bridge fund contribution to cities . For 1984 we had budgeted $68 , 000 and today we received a check for $78 ,473 .23 for 1984 . 2 . On January 16th we will hold a department head meeting that will include all first line supervisors as well . The purpose of the meeting is to listen to Mr . Frank Quisenberry who does management supervisory training for municipalities through the Government Training Service. Mr. Quisenberry will be making the presentation at no cost to the City and has also consented to compile a questionnaire completed by each supervisory person working for the City so that he can use the data to provide us with a needs analysis . I have also invited the City Administrators from Chaska , Savage and Prior Lake because we might be able to bring the training session to Shakopee at very little expense if we can have two cities participate . Any Councilmember who would like to sit in may do so. The meeting will be at 10 : 30 in the Council Chambers . 3 . At our December 19th department head meeting we discussed the City' s annual goals and objectives meeting. The department heads looked at their calendars and it appeared that the best schedule would be a half day beginning with supper on February 1 2th and ending at 9 : 30 p.m. , and a half day on February 13th beginning at noon with lunch and ending at 4 : 30 p . m. This is the same scheduling pattern Council and department heads settled upon last year and it seemed to work reasonably well . I have checked the dates with Dolores Lebens because they frequently leave town in February, and she said the dates would work for them this year . The only other suggestion made by department heads was to pass out the slips of paper for listing new ideas , problems , etc . before the first meeting so that they can be collected and tabulated for presentation at the first meeting. Please put these dates on your calendar right now or call me if' you have a problem with them so that we can begin early to select an alternative date or dates. 4 . Attached is a breakdown from Jim Karkanen listing which pieces of equipment include the cost of an operator and which do not . If you have any questions regarding the list please contact me . 5 . I would like to remind all Councilmembers that on January 7th Jim will have begun his 24 days of vacation and we will be operating with the two foreman coordinating the activities of the Public Works Department . Attached is a copy of the procedures the foreman , Public Works employees and I have worked out for use during the period that Jim will be gone. If you have any questions about these procedures please contact me . 6 . Attached is a letter from Rod Krass to LeRoy Worm regarding our lease with Shak-O-Valley Amateur Hockey , Inc . for the ice arena land . When the new lease language is drafted and ready for Council approval we will have it on the Council agenda . 7 . Attached is the winter Bond Market Newsletter from Springsted , Inc . 8 . Attached is the first of the monthly reports for the Van Pool system. We will also have monthly reports for the Dial-A-Ride system as soon as we have some experience under our belt. 9 . Attached are minutes of the December 20 , 1984 meeting of the Shakopee Baseball Lighting Committee . 10. Attached are minutes of the November 7 , 1984 meeting of the Shakopee Police Commission . 11 . Attached is the monthly calendar for January . 12. On December 13th the Met Council placed the sewage sludge and sludge ash siting process on hold for one year . This means that the Shakopee Sludge Farm site , as a site for land spreading of sludge at agronomic rates , will also be on hold for one year. This means that any efforts by us to have the MWCC sell the site will not be successful . Eldon , Ray Siebenaler and Bob Schmitz (Senator) had discussed trying to push for the sale. We ' ll have Ray Siebenaler , our MWCC representative keep track of it for us during the next 12 months to insure against surprises. 13 . Attached are minutes of the December 12, 1984 meeting of the Ad Hoc Downtown Committee . 14 . Attached are minutes of the December 6 , 1984 meetings of the Board of Adjustments and Appeals and Planning Commission . 15 . Attached is a memo from George Muenchow regarding the status of the Hennepin County Park Reserve District Transfer of - ntl-r-1 ti- -azaa-r� �"iui-i�i..�-�vV'ilV-�i+ivi- inJ.•3+i�`u--tiri�iF'a�- .IQGt�"��i�.�lifo Co v.rrino _ _ Attached is the building activity report for December , 16 1984 . 17 . Attached is the agenda for the January 9 , 1985 meeting of the Downtown Ad Hoc Committee. 18 . Attached are the agendas for the January 10, 1985 meeting of the Board of Adjustment and Appeals and Planning Commission . 19 . Tom and Cindy Brownell had a baby boy on January 1st . We have sent them flowers from the Council . JKA/jms 5 MEMO TO: All Public Works Employees FROM: �_ hn K. Anderson, City Administrator RE: DRAFT Organization Procedures During the Superintendent's Vacation/90 Leave Without Pay DATE: December 20, 19814 (Revised December 21, 1984) introduction Jim Karkanen has requested 214 days vacation and indicated that he will ask for a 90 day leave of absence after the 214 days are used up. The proposed organizational procedures are the result of discussion with Jim, Harry and Howie. The proposal is a draft meeting with you today to find out if there are obl_and I am the proposal. Jim's requested vacation begins JanuaryY 7, 1 with 7, 1985. Proposed Procedures 1. Howie will supervise the Park Crew and Harry the Street 'Crew as they do currently. 2. Harry and Howie will meet together for 30 minutes or more every Thursday morning to plan, as much as possible, the next week's work and discuss items/problems needing coordina- tion. 3. Every other week I will set in on their Thursday morning meeting. 14. All memos and correspondence will be sent to the Public Works Department and Harry and Howie will decide who and how the item will be handled. Each will draft any required memos for City Council. Each will respond to citizen phone calls regarding problems in their area of responsibility. 5. Howie and Harry will alternate attending bi-weekly staff meetings at City Hall. 6. Harry and Howie will meet with all Public Works employees once a month in a departmental staff meeting. 7. Harry will stop at City Hall daily by 12:00 noon to check the Public Works P.O. box. 8. We are investigating answering the Public Works phone at City Hall and taking messages for all but emergency calls. 9. No discussion or decision about the long range organizational structure of the Public Works Department will be undertaken until we feel reasonably confident Jim is leaving. 10. Howie and Harry will be authorized to sign purchase orders (P.O.'s) in Jim's absence. They are also responsible for coding financial data for the budget. The mechanic will continue to do P.O.'s for the shop and to do Lai schedulding of repair work. 11. Dorothy will be working approximately 2 hours per day to handle general Public Works office paperwork. 12. I will periodically check on breaks running over 20 minutes, coming in early, etc. I will be asking people from time to time about how you are using breaks. This is your oppor- tunity to prove to everyone that you don't need close super- vision. 13. Vacation and comp time requests will be handled by Howie and Harry for their respective areas. 14. Walk in traffic. A note will be placed on the doors directing deliverys to the Police Department, and salesmen to leave a card at the garage or at City Hall. 15. Security. The building will be locked when the mechanic is on the street. 16. Calls from the Sheriff's Department for snow and ice removal will be handled as in the past (this means Harry will normally get the call first). 17. Harry will use the Superintendent's car and leave his pick-up at the garage for general usage. Notes 1. If the secretarial phone answering doesn't work the City will look into temporary secretarial help (Holly Service). 2. Gene, Harry and Howie will meet with Jim to clarify P.O. coding before January 4, 1985. What's Needed to Make 7-t Work 1. Both Howie and Harry realize that more will be expected of them during the next four months and they need your cooperation. 2. In return, Howie and Harry realize they will have to listen carefully to you when you have problems, so they ask that you talk to them about problems rather than let them fester. JKA/jms Law Offices of KRASS,MEYER & WALSTEN Chartered,• -- Suite 300 Marschall Road Business Center 327 South Marschall Road P.O. Box 216 Shakopee, Minnesota 55379 (612) 445-5080 Mr. LeRoy Worm 9725 Oakwood Drive Chaska, MN 55318 Phillip R. Krass Paralegals Barry K. Meyer Barbara J. Hedstrom Trevor R. Walsten Debra A. Karlson Elizabeth B. McLaughlin Jolene R. Wagner Rochelle M. Anderson Office Manager Of Counsel Wanda Breimhorst December 12, 19f"nis L. Monroe Re: Shak-O-Valley Amateur Hockey, Inc., Lease with City of Shakopee Dear Mr. Worm: We have been informed that you are the President of the newly formed Valley Ice Arena, Inc. The City of Shakopee presently has a Lease dated September 16, 1980 with Shak-O-Valley Amateur Hockey, Inc., which we understand is now a stockholder in Valley Ice Arena, Inc. Valley Ice Arena, Inc. has no Lease with the City of Shakopee and this is causing the city some concern since apparently Valley Ice Arena, Inc. appears to be operating the Ice Arena in question. We think this is an excellent time to straighten out the question of who the tenant under our Lease is, as well as giving due consideration to several other items that need our joint attention. 1. First of all, if Valley Ice Arena, Inc. is taking the place of Shak-O-Valley Amateur Hockey, Inc. and desires to be the tenant under the city's lease, a request to that effect should be submitted to the city immediately. The request should be accompanied with sufficient information respecting Valley Ice Arena, Inc. so that the City Council may make an intelligent decision as to whether or not your new corporation should be substituted as a tenant. The city will not agree to having the property in question operated by a corporation with which the city has no lease. 2. We have for years been having significant difficulties obtaining copies of the insurance policies required under the insurance article of our lease. Article 6.4 requires that all policies shall be written and we have been reoeiving periodically insurance binders referring generally to policies "in force" by the company without specific policies and therefore language in the hands of the city. This is not acceptable and your corporation is going to have to find some way of providing those written policies in a timely manner so that we do not go three or four months a year with no policies. Mr. LeRoy Worm Page 2 gpecember 12, 1984 3. We are proposing to amend the insurance section of our lease to provide that your failure to present written insurance policies to the city will preclude your use of the facilities in question. We would further propose to amend the insurance article of the lease to reflect the present maximum municipal liability under Minnesota law. Presently that maximum is $200,000 per person and $600,000 per incident. Your present binder calls for $500,000 per person and $500,000 per incident. The city will have to have an amount of insurance at least equal to the amounts for which the city may be sued under Minnesota State Law. As you may be aware, the present Lease between Shak-O-Valley Amateur Hockey, Inc. and the city terminates on the 16th day of September, 1985 unless it is sooner terminated or unless it is renewed by written mutual agreement. Quite frankly the City is most concerned at the lack of responsiveness we have had in the past to our request for items such as insurance policies and the city is going to be looking very long and hard at any lease renewal. The city has thus far leased the premises in question for $1.00 a year and has incurred ,great deal of administrative expense in an attempt to see to it that the tenant has adhered to the terms of the lease. If we might make a suggestion, it might well be prudent for your corporation to appoint one of its officers as specifically being the contact person with the City of Shakopee so that we have someone with whom to discuss these particular problems. It might well be advisable for the entire lease renewal, if any, to occur on or about June 1 since that might facilitate your obtaining the required insurance policies. At any rate it is going to be necessary for the issues raised in his letter to be addressed immediately by your corporation since apparently the original lease with the city has been assigned contrary to Article XII of the Lease to Valley Ice Arena, Inc. and in addition no insurance policies have been submitted to the city contrary to the insurance article in the lease, both of which constitute defaults. This letter will serve as notice of that default in accordance with the terms of Article XI. Please let us hear from you immediately. Yours very truly, KRASS, MEYER & WALSTEN CHARTERED Phillip R. Krass PRK: lw cc: Judy Cox MN Municipality 71 Volume 11, Issue I //Z/ THE S=1 LETTER winter, 1985 Bond Market Conditions The volatility of interest rates in recent years generally was absent in the market during 1984, which provided some stability. Unfortunately, the stability meant that rates stayed at fairly high levels throughout the year. A chart showing levels of key rates for early January and near year-end is shown below. 20 -Year - Bond Buyer Index 30 -Year - Revenue Bond Index Prime Rate Discount Rate 90 -Day Treasury Bills One -Year CD's January 6, 1984 9.66% 10.13 11.00 8.50 9.13 9.75 December 10. 1984 9.95% 10.47 11.25 8.50 8.66 9.65 Most interest rates, particularly short-term, began falling in early October and have continued to drift downward as the money supply fell below targeted growth rates and concern for a recession heightened. Those rates would have fallen further if the market had not encountered a massive year-end volume and increasing concern for the possibility of flat rates for federal income taxes. Any flat rate below 50% will lower after tax yields from tax-exempt bonds and will regvire higher rates for bonds. The degree of that impact is unclear, since long-term tax-exempt bonds are already at 80% and more of comparable taxable obligations. That is higher than justified based on the real current tax equivalent yield from tax -exempts. New Federal Tax Bill Proposal The media blitz on the new tax bill proposal have served to highlight many of the proposed changes. However, the proposal's impact on tax-exempt bonds has been less well publicized. As a starter, the Treasury Department has proposed the following major changes: Virtually all tax-exempt financing would be eliminated after December 31, 1985 except for projects 99% used solely by State or local governments. This would eliminate Industrial Development Bonds. 2. All advance refundings would be prohibited unless the prior refunded issue was retired immediately. This would eliminate effectively all such refundings. 3. All excess interest earnings would have to be rebated to the Treasury Department, and issuance costs could not be included in calculating the permitted reinvestment yield. This would require onerous paperwork requirements and would increase the issuer's project costs through loss of interest income. 4. Early issuance of bonds would be prohibited and a "significant part" of bond proceeds would have to be spent within one month from date of issuance. This may require multiple sales for single large projects which have an extended completion schedule. SPRINGSTED INCORPORATED PUBLIC FINANCE ADVISORS 800 Osborn Building Saint Paul, Minnesota 55102 . (612) 222-4241 Many seasoned political observers feel the proposal represents a trial balloon and final action will depend in part on public reaction. We suggest you make your feelings known, whatever your position. Tax Increment Financing There are not many Minnesota communities without tax increment bonds outstanding. Two State proposals would have a direct adverse impact on most of those bonds. One such proposal involves a State assumption of all local school costs, which would initially lower tax rates within a community. The second proposal, by the Tax Study Commission, would reduce commercial -industrial property taxes by approximately 22%. Each of the proposals would reduce tax increment income, assuming all other factors stay the some. If commercial -industrial taxes are lowered by reducing the ratio of assessed to market value, any minimum assessment agreements you may have with a property owner within a tax increment financing district would not protect against revenue reduction, since these agreements by statute can only establish minimum market valuations, not assessed values. These kinds of risks increase the justification for partial debt service guarantees by developers. These changes may be necessary to provide more overall equity in our tax system but hopefully someone will remember to safeguard the tax increment bond programs which were all issued under a different set of tax assumptions. We each need to monitor this closely. If you need a calculation of the impact of proposed changes on individual bond issues for submittal to your legislative delegation we will try to provide it for you. We Need Your Help We want to continue to provide meaningful information to you on a regular basis through the use of this letter. In an effort to keep our production and distribution costs at a reasonable level we are mailing multiple copies to a key official in each community. We would appreciate your distribution of the letter to your City Council Members and to other administrative officials of your choice. We appreciate your cooperation and assistance. Farewell to Friends As time marches on, with Help from the "Rule of '85," a number of good friends of S-1 are leaving key municipal positions, for either full or partial retirement. We will miss you and we wish you and all others in this some position a long and joyful future. We hope you will stay in touch during this new period in your life and remember the welcome mat at 800 Osborn Building is always out. Holiday Greetings 1984 has been a unique kind of year, not much real good and not much real bad except in some areas of Minnesota's economy. We look forward to 1985 with guarded optimism. We hope it will be a good and prosperous 1985 for you and your family and we wish for you a particularly Merry Christmas and a Happy New Year! VAN POOL MONTHLY REPORT Van Pool Regular Rider Requests - - - - _ - AAX Number of Persons Placed in a Regular Van Pool - -b,4 Number of Occassional Rider Inquiries - - - _ _ _ General Inquiries/Comments - 4 Complaints _ _ _ _ _ _ /lv�e, Van Pool # Destination H?j 26 ` %75. 0 Operations Report Rental Expense Revenue Collected Net Income (Loss) Number of Subsid Y Per Pass.Tri s P Pass .Trip � ,�s, -111/z �� _ � ny e70 1 7J 3G 7 I0 ��� 55'S 17 d Total VanPool Admin. Expense %97 3 Total Vehicle Rental Expense Total Rev. Net Income Number of Subsidy per Collected (Loss) Pass. Trips Pass. Trip y � )Oq's� z�r I C'. VAN POOL MONTHLY REPORT Van Pool Regular Rider Requests - - - - - - - - Number of Persons Placed in a Regular Van Pool - - Number of Occassional Rider Inquiries - - - - - - - �c General Inquiries/Comments - - - Complaints - - - - - - - - - - - - - - - - - Operations Report Rental Revenue Van Pool # Destination Expense CollPr-t-A Hy i7 ?c�q /63 Net Income Number of Subsidy per /� /T......_ % _ _ Total VanPool Admin. Expense 4)�fJ Total Vehicle Rental Expense 710 7s Total Rev. Net Income Number of Subsidy per Collected (Loss) Pass. Trips Pass. Trip /W", SHAKOPEE BASEBALL LIGHTING COMMITTEE MEETING - DECEMBER 20, 1984 The Meeting was called to order by Chairman Joe Schleper at 8:15 PM in the Shakopee Community Services Board Meeting Room. Members present: Joe Schleper Sr., Bill Schleper, Keiran O'Brien, George Muenchow, Dick Mertz, Bert Notermann, Joe Schleper Jr., Jim O'Neill, Jim Stillman, and Kevin O'Brien. Chairman Schleper gave a financial report on behalf of Treasurer Bob Techam who was unable to attend. Receipts to date include $19,725.00 in financial contributions plus $86.00 interest earned. The in kind contribution of Danny's Construction is estimated at $12,000.00 Arrangements have been made with First National Bank for a signature loan as needed. Interest would not be charged until any money is withdrawn. It has not been used so far. Most bills have been paid with a current balance in the account being $ 2,624.16. As new bills come in money will be withdrawn to pay as needed. Estimate outstanding bills after all aspects of this project have been completed is $11,695.00 It was pointed out that there are 12 yards of cement footings in each tower base. Chairman Schleper reported that the Metropolitan Stadium Commission is dismantling the old Metropolitan Stadium and an independent contractor has purchased the seating for re -sale. It was thought that we might be able to purchase some of them for $18.50/ seat. If 600 were purchased for grandstand purposes this would amount to $11,100.00. There was a great amount of discussion on this subject with concerns expressed that because these seats are attached to a vertical surface, the cost of construction of a rigid grandstand might outweigh the advantages of the purchase of this unique kind of seating. It was agreed that the committee would take a wait and see position at this time. A registered engineer would be contacted for an opinion. Bert Notermann would contact former Minnesota Twin Baseball players to see if they would be willing to help pay for this seating. Other members would continue soliciting funds for the total project. The meeting was adjourned at 10:00 PM. Respectfully submitted, George F. Muenchow, Secty. MINUTES OF THE SHAKOPEE POLICE COMMISSION November 7, 1984 The meeting was called to order by Chairperson Virgil Mears at 4:06 P.M. Members present: Commissioner Virgil Mears, Commissioner Dan Steil and Commissioner. John Roepke. Members absent: None Other individuals: Police Chief Tom Brownell I. The minutes of *he Sha kepee Police -C), -,mission ' e `l i.� t, - _ 'Ie b ♦:e-Ld April 26, 1983 were approved as written. 2. The election of officers was held before the Shakopee Police Commission for the term from February, 1984 thru February, 1985. Virgil Mears was nominated by Dan Steil for the position of Chairman and was unanimously elected to that position. Mr. John Roepke was nominated by Virgil Mears for the position of Secretary and was unanimously approved. Both individuals will serve one year terms at their respective positions. 3. Police Chief Tom Brownell discussed the hiring of another patrolman, which has been approved, effective January 1, 1985 by the City Council. Tom discussed procedures of hiring another patrolman and basically the committee will pick three qualified individuals and submit those three names to the City Council, who will choose the one individual. Mr. Bownell's and the committees goal is to hire the new patrolman by February, 1985. A motion to adjourn was made at 4:17 P.M. Daniel G. Steil 12-14-84 d K O w -j Y n 00 ITJ n nOmn 7"CH! -- b O rt n `C d , r• rD cn rt r' d N N oc ~' v rn c) Hn ,D n n c� v n x C7 C7 d rJ r• y t� .. or•wH. w or• ..r.� on K� o� r•�� o�� Ort O� '� r• � b r -r Oo n 'b r• 'b a � Y n CJS N N n r• N In r Co ..0n••O O o� LO :E or O:� w o Lq n FT Eb n w0 d C) 9 E� � f LO w O LO W fD w W C) ri O D cn y b 'LJ �C 'L7 cn r• rt PO r Oo • o w N r• � � K H d K co CA ;¢ �3 a %.3 PROCEEDINGS OF THE DOWNTOWN AD HOC COMMITTEE SHAKOPEE, MINNESOTA December 12, 1984 Chrm. Laurent called the meeting to order at 7:35 A.M. with the following voting members present: Jerry Wampach, Terry Link, Bill Wermerskirchen Jr., Don Martin and Jim Stillman. Non-voting members present: Terry Forbord and Lee Stoltzman. Absent: Steve Clay, Mike Sortum and Dan Steil. Also present: Jeanne Andre, Director Community Development, Lou VanHout, Public Utilities, and Mel Lebens. Chrm. Laurent asked for comments regarding the tour of street- scape improvements. Bill Wermerskirchen Jr. felt it was time well spent and it supported his idea that buying quality material is worth it, especially as far as maintenance is concerned. Lou VanHout, Lee Stoltzman, Jim stillman and Don Martin arrived at 7:39 A.M. Chrm. Laurent introduced Lou VanHout, Utilities Manager, who proceeded to give a short explanation of utilities operations. Explaining that the function of a sub -station is to convert a high voltage to a lower voltage. The committee has no problem with the sub -station location in the short-term, but are con- cerned with the overhead lines and what plans are being made for going underground. Lou did advise the committee that the improvements in the Downtown area are not included in their five year plan because they wanted to know what the plans were going to be first. He hoped that as many improvements could be made in a way that would help utilities as well as the downtown area. He also mentioned that doing the improvements in phases would work out better for them, rather than doing it all at once. Jeanne suggested to Lou that it would help the downtown committee make their plans if Utilities could come up with a list of what phases they'd like to do first and what could wait to be done at a later time. Chrm. Laurent asked Lou what his preference would be on materials for utility poles. Lou said he preferred the aluminum, because of the low maintenance cost. Jeanne added that several questionnaires returned from other cities really stressed maintenance and suggested a representative from the maintenance crew be on the planning committee. The committee advised staff that they would like to receive copies of the questionnaires returned. Page two Downtown Minutes 12/12/84 Lou suggested that plans be brought to him for his opinion in the design and elements selected. He added that another problem to keep in mind at the sub -station site is that there is also a well located on the site. Chrm. Laurent thanked Lou for participating. Lou left at 8:27 A.M. Link/Wermerskirchen moved to approve the minutes of November 28, 1984 as presented. Motion carried. Chrm. Laurent asked for further comments on the streetscape tour. Discussion followed with the committee feeling that avoiding a lot of maintenance and a definite theme, are very important factors. Jeanne informed the committee that the Planning Commission went along with the zoning proposal and that there has been an interest expressed for a Bed and Breakfast operation that is outside the proposed B-3 zoning and asked the committee for their comments as to whether the Committee supports this type of facility and possible zoning changes to accomodate this use. Bill Wermerskirchen Jr. thought it would be a terrific idea and that maybe it could be incorporated into a walking tour with the old time theme. Chairman Laurent also thought it was a good idea and a good way to utilize the old homes in Shakopee. Jeanne reviewed her memo on the Downtown Rehabilitation Loan Program discussing these points of consensus from the last meeting: 1) aim for wider impact, 2) use grants instead of loans as the sweetner to leverage private funding, 3) try to help residential as well as commercial rehabilitation projects, 4) focus on facade improvements and 5) limit the loans to a certain geographic target area. Jeanne also suggested this proposal for dollar requests in the Small Cities Development Grant: 30 Rehabilitation Grants at $7,000 @ _ $210,000 5 Rental Rehabilitation Projects at %50,000 @ = $250,000 Administration $ 40,000 Total Grant Request for Rehabilitation $500,000 Don Martin left at 9:00 A.M. and Jim Stillman at 9:10 A.M. Discussion followed with the following consensus of the committee: 1) facade improvements should be addressed, but as a flexible factor rather than a major factor, 2) it seemed 15-20 buildings being put forth for rehabilitation seemed more reasonable than the first suggested 30, and 5 rental rehabilitation projects sounded reasonable, l3 Page three Downtown Minutes 12/12/84 3) the geographic target area will still need to be addressed, 4) 9% interest rate was agreed upon as a good rate to attract applicants, 5) the public funds should be zero -interest loans to be repaid when the property is sold, and 6) $30,000 would be a reasonable project size for the proposed zero -interest loans, to be paired with the existing rehab loan interest write- down for larger projects. Lee Stoltzman asked about the pay back of a zero -interest loan. He thought there should be some kind of incentive for developers to encourage their involvement with a chance for a lower pay back if they rehabed the property and quickly resold it. Example, if the property is sold within five years, they'd pay back a smaller percentage, instead of the whole amount of the grant. The committee agreed with this idea. Bill Wermerskirchen Jr. left at 9:20 A.M. Jeanne suggested keeping in mind these considerations; that under the small cities grant they'll have to follow the Davis Bacon regulations, which means a union wage scale has to be used when paying contractors that are working on the projects. And that the rental rehabilitation loans have to keep units affordable for low and moderate -income families. Jeanne also added that the City Council agreed to authorize discussion with Mn DOT with a dollar amount of up to $3.5 million to use as incentive to start the mini -by-pass project. Link/Wampach moved to adjourn at 9:38 A.M. Motion carried. Toni Warhol Recording Secretary �y F;o. of rrs.: PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 6, 1984 Chrm. Stoltzman called the meeting to order at 7:34 p.m. with Comm. Koehnen, Czaja, VanMaldeghem and Rockne present. Comm. Schmitt was absent. Also present were Judi Simac, City Planner; John K. Anderson, City Admr.; Rod Krass, Ass't City Attorney and Cncl. Vierling. Also present was newly appointed Comm. Lane. Czaja/VanMaldeghem moved to approve the minutes of November 8, 1984 as kept. Motion carried unanimously. PUBLIC HEARING - PIZZA HUTS VARIANCE REQUEST The City Planner went over the background of the request by Pizza Huts of the Northwest, Inc. for a variance from the front yard setback of 6.5 feet to construct a seating addition and a variance from the existing parking requirement. She said the request is for a variance of 50 parking spaces. She stated staff's recommendation of a denial of the variance request basically because such a variance in parking spaces would not be in the best interests of the health and safety of the community. Discussion followed regarding the requirement for the number of parking spaces, and the intent. The Pizza Hut representative, who is Vice President for Operations, stated their business is primarily the family -type, with 30% being carry -out. Their intentions are to add an expanded foyer area to make it more convenient for the carry -out business and reserve for dining area. He said they currently employ 30 people, with more employed in the summer. He stated that if the current code is applied to the seating as it is now, they would have to provide 70 parking spaces. They were grandfathered in regarding parking spaces when the new code was written. They plan to add 30 seats and expand the foyer area. The current code would require 90 parking spaces, which is one for every 1.2 people. He said if it applied to the dining room only, they would be required to provide only 20 parking spaces addi- tional. He sees additional seating in the restaurant as a factor in their growth. He therefore thinks the new code should be applied only to the addition, not the whole building, which has a grandfathered -in parking requirement. Continued discussion ensued regarding the intent of the parking requirements. Comm. Koehnen said she recalled the code was written to include the amount of floor area to take into account how dense the seating is. Therefore, she believes the code requirement of so much parking per seating and per square feet is correct. Cncl. Vierling agreed. The City Admr. suggested tabling this item and checking with other communities regarding their required parking spaces for restaurants, to see what seems to be considered adequate. Czaja/Koehnen moved to close the public hearing. Motion failed with Comm. Rockne, VanMaldeghem and Stoltzman opposed. Shakopee BORA December 6, 1984 Page 2 VanMaldeghem/Rockne moved to continue the public hearing to January 10, 1984. Motion carried unanimously. VanMaldeghem/Rockne moved to direct staff to research other communities' parking requirements in the B-1 or similar zone and if possible, research minutes from the 1979 Planning Commission code change, and other businesses opened in that zone since that time. Motion carried with Comm. Czaja opposed. Comm. John Lane was introduced. He was just appointed Tuesday night by City Council, and therefore did not participate in discussions. VanMaldeghem/Czaja moved to adjourn. Motion carried unanimously. Meeting ad- journed at 8:12 p.m. Judi Simac City Planner Diane S. Beuch Recording Secretary Ta'�T-rr fit o, of Yrs.: PROCEEDINGS OF THE PLANNING COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 6,1984 Chrm. Stoltzman called the meeting to order at 8:12 p.m. with Comm. Koehnen, Czaja, Rockne, VanMaldeghem present. Comm. Lane was just appointed Tuesday night by the City Council, so he abstained from all discussions and voting. Also present were Judi Simac, City Planner; John K. Anderson, City Admr.; Rod Krass, Asst City Attorney and Cncl. Vierling. Czaja/Rockne moved to approve the minutes of October 4, 1984 as amended to add the following language to the discussion of the Sheily Conditional Use Permit: "Comm, Czaja requested whether the increased water appropriation was related to any additional mining by Shiely and the water table in the area, to see if there was any correlation between the two," Motion carried unani- mously. VanMaldeghem/Koehnen moved to approve the minutes of November 8, 1984 .as kept. Motion carried with Comm. Rockne abstaining because of his absence. PUBLIC HEARING (CONT.) - PRELIMINARY PLAT HAUER'S THIRD ADDITION VanMaldeghem/Rockne moved to continue the public hearing regarding the pre- liminary plat of Hauer's Third Addition. Motion carried unanimously. The City Planner went over the considerations involved in the revised plat recently submitted. Gene Hauer, applicant, explained that he would like to split Lots 3 and 4 again and would like more curb cuts along 13th Ave. Discussion followed re- garding the possibilities of subdividing those lots and the requirements for a double frontage lot. The City Planner stressed that it has been a policy to keep individual drive -ways off collector streets, such as 13th Avenue. Mr. Hauer said he wentfrom 13curb cuts proposed initially to two, and he would like a couple more off 13th Avenue. The City Admr, stated there have been numerous meetings and discussions with the developer, and he is fully aware of the City Engineer's intention to minimize curb cuts along collector streets. The City has already conceded two curb cuts in this rural area and would not like any more. If those two lots are split in the future, there should be some assurance that there would be no more curb cuts granted.off 13th Ave. Discussion continued. The Asst City Attorney suggested that if an agreement is to be made between the developer and the City, it should be done in the Developer's Agreement which will be filed and will bind future owners of those lots regarding lot splits. Chrm. Stoltzman asked if there were any comments from the audience, and there was no response. Rockne/Czaja moved to close the public hearing. Motion carried unanimously. Rockne/VanMaldeghem moved to recommend to City Council approval of the Pre- liminary Plat of Hauer's 3rd Addition with the following conditions: Shakopee Planning Commission December 6, 1984 Page 2 1. Approval of a Title Opinion by the City Attorney. 2. Execution of a Developer's Agreement for the construction of the required improvements: A. A sidewalk to be constructed along the north side of 13th Avenue in accordance with the Design Criteria and Standard Specifications of the City of Shakopee. B. Street lighting to be installed in accordance with the re- quirements of the SPUC Utilities Manager. C. Water system to be installed in accordance with the require- ments of the SPUC Utilities Manager. D. Sanitary sewer and storm water system to be installed in accordance with the requirements of the City Design Criteria and Standard Specifications. E. Streets and street signs shall be constructed in accordance with the requirements of the City Design Criteria and Standard Specifications. F. The Developer shall agree to the City Engineer's method of apportioning the installments remaining unpaid against the plat and that the developer waives his right to appeal the apportion- ment. G. In lieu of land dedication, a cash payment should be made to the Park Fund at the time building permits are issued. H. The only curb cuts allowed on 13th Avenue be for Lots 2 and 3 of Block 5 as shown on the Preliminary Plat dated December 5, 1984. 3. The developer must provide all street signs. 4. The City Engineer must receive and approve final plans and speci- fications for all public facilities, including but not limited to, roads, sanitary sewer system, storm sewer, drainage, grading, etc. 5. The developer shall submit to the County Engineer construction plans for access to CSAH 16 and obtain the necessary permits. 6. The developer shall provide a recordable agreement stating that not more than 10% of the plat will be developed into twin homes. 7. Construction plans approved and filed with the City Engineer prior to recording the plat. 8. The developer shall be responsible for the construction of 13th Ave. Funding for the oversizing of 13th Ave. and condemnation of property for the ROW which is not controlled by the developer will be pro- vided by the City of Shakopee. 9. A separate recordable agreement shall be provided for the construc- tion of the extra depth and oversize of the sewer line in Limestone Drive pursuant to the provisions of M.S.A. 429 with the cost of over -sizing to be assumed by the City of Shakopee. 10. The developer shall provide a recordable agreement between himself and property owner Steven Stepanek, in which Mr. Stepanek agrees to sell the necessary portion of Lot 26, Block 3 to the developer. Lot 26, Block 3 shall be deemed undevelopable until said portion is acquired by the developer. 11. Outlots A and B in Block 5 be designated a part of the ROW of Onyx Drive. Motion carried unanimously. PUBLIC HEARING (CONT.) - SCOTT COUNTY LUMBER CO. CONDITIONAL USE PERMIT VanMaldehem/Rockne moved to continue the public hearing regarding the request by Scott County Lumber Co. and Bert Noterman for a conditional use permit to remove sand and gravel aggregate. Motion carried unanimously. Shakopee Planning Commission December 6, 1984 3 Chrm. Stoltzman asked if there were any comments from the audience, and there was no response. Koehnen/VanMaldeghem moved to continue the public hearing to January 10, 1984 to allow for completion of the EAW. Motion carried unanimously. The Asst City Attorney left the meeting at this time. PUBLIC HEARING (CONT.) - DELLA'S FIRST ADDITION PRELIMINARY PLAT VanMaldeghem/Rockne moved to re -open the public hearing regarding the Prelimi- nary Plat of Della's First Addition. Motion carried unanimously. The City Planner stated all the necessary information has not been submitted by the developer. Chrm. Stoltzman asked for comments from the audience, and there were none. Rockne/VanMaldeghem moved to continue the public hearing to January 10, 1984. Motion carried unanimously. PUBLIC HEARING (CONT.) - WINTER CONDITIONAL USE PERMIT Czaja/VanMaldeghem moved to re -open the public hearing regarding the request by Kevin Winter for a conditional use permit to conduct a T-shirt screen print- ing business at 1830 Marschall Road. Motion carried unanimously. The City Planner pointed out the legal opinion submitted by the City Attorney and the two alternatives he set out. It is staff's recommendation to deny the permit if Mr. Winter cannot meet the residency requirement. Mr. Winter said he plans to move into the house by September 1, 1985. He said he cannot do much remodeling work in the winter and in the spring he travels a lot with his business. He said he is continuing with the business at that location, and wanted to know what will happen if he continues it without the permit. The City Admr. replied that a tab charge would be issued if Mr. Winter was in defiance of the code, which is a misdemeanor. He said usually the charge is dismissed the first time in Court if the illegal activity ceases. The second violation would probably follow through the Courts and if there is constant confrontation, the City can issue anew citation every week. Mr. Winter said he can't stop his business, of which a portion is conducted here and a portion at his Bloomington home. He asked if his hired man, who lives on the site, could take out the application for conditional use permit. Chrm. Stoltzman asked for comments from the audience. Kermit Bischoffsaid Mr. Winter should be given credit for cleaning up the place and making a lot of improvements. Discussion continued regarding the possibility of the hired man taking out the permit. The City Planner said she would seek a legal opinion from the City Attorney, if such an application were made. Shakopee Planning Commission December 6, 1984 Page 4 Czaja/VanMaldeghem moved to close the public hearing. Motion carried with Comm. Koehnen opposed. Czaja/Rockne moved to deny Conditional Use Permit Resolution No. 381, due to the fact that the applicant does not reside in the dwelling. Motion carried unanimously. Mr. Winter was informed of the 7 day appeal period. PUBLIC HEARING - BUCHOLZ AND VOGEL CONDITIONAL USE PERMIT Rockne/Czaja moved to open the public hearing regarding the request by James Bucholz and Shelly Vogel for a conditional use permit to raise horses and construct a pole barn at property at 1976 CR89. Motion carried unanimously. The City Planner went over the considerations and stated it is staff's re- commendation to approve the request with 8 conditions. She added that a restriction would be added that the barn would be built prior to the horses being brought onto the property. Ms. Vogel clarified that the two parcels have been combined. She said there is room now for horses in the existing buildings, which have been used for horses. She said she has a horse and they plan to get another one, and would also like to board some friends' horses. She said there is ample parking with the long drive -way, and there would be a maximum of 3 cars at one time. She said she didn't want to be a big, commercial operation, but they are looking for a way to supplement their income and make the house payments. They would not board additional horses until the pole barn is constructed. The City Admr, discussed the Planning Commission recommended revisions to the code regarding the keeping of animals, including horses, and the Scott County study being conducted. He said if changes are made, the applicants can come in and request an amendment to their permit. Ms. Vogel said the purpose for buying the property is to have horses, and if they can't have other horses besides their own, they probably wouldn't buy the property. She said they both have jobs and don't want a big, commercial opera- tion, but would like a maximum of 10 horses. Chrm. Stoltzman asked for comments from the audience, and there were none. The City Planner said it is her interpretation that anyone who boards horses and accepts payment is a commercial use of the property. Ms. Vogel said they would like to have 2 horses of their own, and 3 of someone elses, and if the provision goes through to allow more horses on their amount of property, they could come in for an amendment to the permit. Koehnen/Rockne moved to close the public hearing. Motion carried unanimously. Koehnen/Rockne offered Conditional Use Permit No. 383, permitting horses on a 7.12 acre parcel at a density of five horses in an R-1 District, and moved its adoption, subject to the following conditions: 1. The applicant must obtain a building permit to construct a barn on a site so approved by the City Engineer and 100 feet from neighboring property lines, in order to provide shelter for the horses. Shakopee Planning Commission ['-:. -a ber 6, 1984 5 2. The applicant shall provide proof of ownership of the property prior to release of the Building Permit. 3. The applicant shall keep no more than five (5) horses at any one time on the site. 4. The horses shall be confined to a fenced -in area with the minimum height of the fence at 3.5 feet, and to be constructed of wood, wire or other durable material. 5. The manure shall be handled so that it is not a nuisance to neighbors. The applicant shall submit a written plan for how manure will be handled. 6. Any change in property ownership shall terminate the Conditional Use Permit. 7. Annual staff review of the Conditional Use Permit. Motion carried with Comm. Czaja opposed because he doesn't feel this is con- sistent with past actions. PUBLIC HEARING - HOHENSTEIN CONDITIONAL USE PERMIT Czaja/VanMaldeghem moved to open the public hearing regarding the request by Harland Hohenstein for a conditional use permit to raise horses and construct stables and riding arena at the property located at 2693 Marschall Road. Motion carried unanimously. The City Planner went over the considerations and stated staff recommends approval with conditions. Mr. Hohenstein stated his son and daughter-in-law will take care of the -horse operation. He said they raise purebred Arabians and plan to have their own horses and board others. The City Planner said Minnesota Pollution Control (MPC) will address the run- off, manure system and inspections. Chrm. Stoltzman asked if there were any commentsfrom the audience. Kermit Bischoff complained of the water problem he has experienced since the applicant put up a berm on his property 5 years ago. He said he is getting more and more water since that time, which is flooding 2-3 acres of tillable land he can't use. He said he was fined because his cows got out because he couldn't fix the fence because it was in water so deep. He is wondering if manure run-off will be coming on his property along with the water. He further explained the changes made to the Hohenstein land which affect his property. Mr. Hohenstein explained that they had their field tiled and the debris was cleared, but there was no intentional berming done. Comm. Czaja said MPC, as part of the feedlot permit, will be addressing run- off. Comm. VanMaldeghem stated she is confident that the City Engineer will comprehensively address drainage issues as part of the permit process. Dis- cussion continued. VanMaldeghem/Rockne moved to close the public hearing. Motioncarried unanimously. December 6, 1984 Page 6 VanMaldeghem/Czaja offered Conditional Use Permit No. 384, and moved its adoption, subject to the following conditions: 1. The applicant must obtain a Building Permit to construct the stable and riding area. 2. The applicant must submit a drainage report prepared in accordance with the Design Criteria and Standard Specifications prior to issuance of a Building Permit. 3. The applicant shall keep no more than 84 horses. 4. A Minnesota Pollution Control Feedlot Permit must be secured prior to issuance of a Building Permit. 5. The conditional use permit shall be reviewed annually with the applicant applying for amendments as the use intensifies. 6. Parking shall be required at one half the number or horses kept, Plus one for each employee. 7. Submission of a lighting and landscape plan prior to issuance of a Building Permit. 8. Provision of a separate storage area for horse trailers which will be screened from neighboring property and adjacent ROW. 9. No parking on CR17. 10. The Planning Commission reserve the right to further review this conditional use permit if warranted by additional information. Motion carried with Comm. Koehnen opposed. Rockne/VanMaldeghem moved to direct staff to inform Mr. Bischoff of the results of the MPC permit and the drainage report by the City Engineer when completed. Motion carried unanimously. Comm. Czaja informed Mr. Bischoff of the 7 day appeal period. DISCUSSION - COMMUNITY RESIDENTIAL FACILITY IN R-1 DISTRICT The City Planner went over the zoning ordinance as it addresses community or group residential facilities. She said it is not currently permitted in the R-1 zoning district. Comm. Czaja informed the Commissioners that at the meeting he attended yester- day where was discussion about new Legislation governing group homes, which effectively takes away any power of the City to restrict them. He wasn't sure about the extent of it, and would like it researched.to see how it would apply to this application. Dr. Renneke said they are presently in a building on the grounds of the Minne- sota Veteran's Home, but they are not a part of it and the correct name is the Vietnam Veterans Awareness Council. They are a shelter for veterans of all wars, and they do not have handicapped or mentally retarded. She explained more about the program. Dr. Renneke explained that many of the veterans are not able to work at this time because of depression, and she would like something for them to do, like gardening and farm work, which is why she is looking in the rural area. They have 15 in the facility right now. The City Planner said the Code doesn't address this type of group home speci- fically, and she would like to check with other communities and recent legis- lation. Shakopee Planning Commission December 6, 1984 ge 7 Dr. Renneke said she thinks they have a couple of months before they have to be out of their present facility. She stressed that the men in the home follow strict rules, and are allowed no parties, liquor or drugs and they have a curfew. Rockne/VanMaldeghem moved to direct staff to examine recent legislation re- garding group homes; check with the proper officials for necessary septic systems for various numbers of persons, such as 4, 6, 15; check with other communities with similar homes and research whether the home should be per- mitted or conditional use. Motion carried unanimously. DISCUSSION - PROPOSED DOWNTOWN ORDINANCE VanMaldeghem/Rockne moved to approve to this point the concept of the proposed Downtown Ordinance as presented in the memo from the City Planner dated No- vember 28, 1984. Motion carried unanimously. DISCUSSION - REVISED SCHEDULE VanMaldeghem/Rockne moved to approve and adopt the Revised 1985 Planning Commission Schedule of Meetings. Motion carried unanimously. INFORMATIONAL ITEMS Discussion followed regarding recourse if an applicant lies on an application. The City Planner suggested a statement could be put on the application itself to the effect that there would be an automatic revocation if the facts were misrepresented. Koehnen/VanMaldeghem moved to direct staff to seek a legal opinion on the wording for a statement on an application regarding an automatic revocation if the facts are misrepresented. Motion carried unanimously. Czaja/Lane moved to adjourn at 12:00 midnight. Motion carried unanimously. Judi Simac City Planner Diane S. Beuch Recording Secretary ,.4akavcr TIIIIlmunitu *cruires 129 Levee Drive Shakopee, Minnesota 55379 Phone 445-2742 15 '0001 -0 - Community Education • Parks • Recreation • Adult Education George F. Muenchow, Dir. 1/2/85 Memo To: John Anderson From: George Muenchow Subject: Status Henn. Cty. Park Reserve District Transfer of Wilkie Park Lands to U.S. Fish & Wildlife Service In conversation with Vern Hartenburg, Supt. Hennepin County Park Reserve District,the formal action of the District will take place at their Board Meeting on 1/3/85 which will entail a 10 year lease with the U.S. Fish & Wildlife Service. He estimates that it will be perhaps two months from now when the actual contract/lease will be signed. After ten years of payments the property will formally be turned over to the Fish & Wildlife Service. These 10 installments will equal the amount of money the District originally paid for the property. During the 10 year period the Fish & Wildlife Service will be the managers/operators of the property. A COOPERATIVE EFFORT OF THE CITY OF SHAKOPEE AND SCHOOL DISTRICT 720 SINCE 1954 /6/ CITY OF SHAKOPEE BUILDING ACTIVITY REPORT PERMITS ISSUED Number Yr. to Date Number December, 1984 Total Previous Year Valuation Number Valuation 1 15 Conditional Use 1 MO. YTD. - Single Fam.-Sewered - 30 1,861,100 1 42 23454,877 Single Fam.-Septic 2 14 15477,941 - 12 9865960 Multiple Dwellings - 12 132045500 - 13 15151,000 (Mo.Units)(YTD Units) (32) - (32) Dwelling Additions - 56 385,998 - 65 7175630 Other 2 21 17,371,049 - 3 1,645,850 Business District 3 13 1,808,875 - 13 1,128,000 Agricultural - - - - - - Industrial -Sewered - - - 1 3 495,736 Industrial -Septic - 1 195,000 - - - Accessory/Garages 3 49 396,938 - 44 250,850 Signs & Fences 4 50 50,591 1 42 74,891 Fireplaces/Wood Stove - - 9 215530 - 16 33,475 Grading/Foundation - 11 23647,000 - 13 1515006 Remodeling (Res.) - 39 145,292 2 26 1145921 Remodeling (Inst.) - 1 6,345,000 - 1 1003000 Remodeling (Other) 3 47 767,094 1 20 273,228 TOTAL TAXABLE 17 372 28,332,908 6 331 9,478,434 TOTAL INSTITUTIONAL - 1 65345,000 - 1 100,000 GRAND TOTAL 17 373 .MO. YTD. 34,677,908 6 332 9,578,424 M0. YTD. Variances - 7 1 15 Conditional Use 1 20 - 14 Re -Zoning 1 3 - - Moving - 1 - - Electric Permits 12 268 27 210 Plmbg. & Htg. Permits 16 280 16 225 Razing Permits Residential Commercial - - - Total dwelling units in City after completion of all construction permitted to date .........................3,739 Cora Hullander Bldg. Dept. Secretary TENTATIVE AGENDA Board of Adjustment and Appeals Regular Session Shakopee, Minnesota January 10, 1985 Chairman Stoltzman Presiding: 1) Roll Call at 7:30 P.M. 2) Approval of December 6, 1984 Meeting Minutes 3) 7:30 PUBLIC HEARING (Cont.): Request for a variance from the front yard setback of 6.5 feet to construct a seating addition on Lot 2, Block 1, Furries lst Addn. Applicant: Pizza Huts of the Northwest Inc., 4570 W. 77th St., Mpls., MN 55435 Action: Variance Resolution No. 382 4. 7:40 P.M. PUBLIC HEARING: Request for a 10' variance from the rear yard setback requirements in order to construct a new two- family home on Outlot B, Long View Estates Addition. Applicant: Joseph Link Homes, Inc. 1019 S. Madison, Shakopee Action: Variance Resolution No. 385 5. Other Business 6. Adjournment Judi Simac City Planner CITY OF SHAKOPEE 7) 8:30 P.M. PUBLIC HEARING: Request for Rezoning of Lots 6 and 7, Block 56 from R-2 to B-3. Applicant: J. Lynch, J. McNearney, M. Spagnolo, Shakopee Action: Recommendation to City Council 8) 9:00 P.M. PUBLIC HEARING: Request for conditional use permit to raise horses, not to exceed the 2 horses per 2�- acre require- ment at the property located at 2300 Marschall Road, legal description on file. Applicant: Steven F. & Dianne E. Fischer, 300 West 130th St., Shakopee Action: Conditional Use Permit No. 386 9) 9:30 P.M. PUBLIC HEARING: Request for a conditional use permit to conduct a T -Shirt Screen Printing business with one employee at the property located at 1830 Marschall Road, legal description on file. Applicant: Christopher Barlow, 1830 Marschall Road, Shakopee Action: Conditional Use Permit No. 387 10) Informational Items: a) January 24th meeting b) C.U.P. Staff Review - Dorothy's Daily Discovery c) C.U.P. Staff Review - St. Regis Paper Co. 11) Adjournment Judi Simac City Planner CITY OF SHAKOPEE CITY OF SHAKOPEE INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 January 5, 1985 The Honorable City Council City of Shakopee Shakopee, MN 55379 Mayor Eldon Reinke has notified me, John K. Anderson, City Administrator of Shakopee, that a Special Meeting of the City Council will be held at 7:00 p.m. on Tuesday, January 8, 1985, in the Council Chambers of City Hall for the purpose of conducting a regular meeting (per agenda you have received) rather than on January 2, 1985. JKA/jms Sincerely, �� John K. Anderson City Administrator Tlrc I I c a r I o/ Pr,7res_ Va//ci, tz SPECIAL SESSION Mayor Reinke presiding TENTATIVE AGENDA SHAKOPEE, MINNESOTA JANUARY 8, 1985 11 Roll Call at 7:00 P.M. 2] Accept Special Call of the Mayor 31 Recess for H.R.A. Meeting 41 Reconvene 51 Liaison Reports from Councilmembers 61 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 71 Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda.) *81 Approval of the Minutes of December 11th, 18th, and 27th, 1984. 91 Communications: 101 Public Hearings: 8:00 P.M. - Small Cities Development Grant Proposal for 1985 ^ Lci '74. 7- 11] 11] Boards and Commissions: Energy & Transportation Committee: a] Participation in Chaska, Chanhassen, Eden Prairie Transit Feasibility Study b] Shakopee Area Transit Policy Decision 121 Reports from Staff: *a] Hiring Police Officer b] 1985 Investigative Vehicle Purchase - memo on table c] Authorize Purchase of Ford Tractor for $9,646.00 d] Authorize Purchase of Pup Trailer for $5,150 and a V -Plow for $3830 e] Jaycee Funding for Tahpah Water and Sewer f] Discussion of Possible Amendments to the City Code for Renewal of Liquor Licenses *g] Insurance Bidding *h] Employee Assistance Program i] Approve bills in amount of $1,150,231.75 j] 1985 Towing Agreement - memo on table k] Change Order No. 4 for Valley Park Drive & 12th Ave. 1984-5 11 Certificate of Completion for J.E.J. Drainage m] League of Mn. Cities 1985 Proposed City Policies and Priorities :;n] Release of Developers Agreement for VFW Property in Furrie's 2nd *o] 1985 Contract for Electrical Inspection Services PI 1985 Bingo and Gambling Licenses q] Application for Off Sale 3.2 Beer License by Tom Thumb Food Markets *r] Designating Official Newspaper for 1985 *s] 1985 Cigarette Licenses TENTATIVE AGENDA January 8, 1985 Page -2- 12] Reports from Staff continued: t] Nominations to Boards and Commissions u] Council Liaison Appointments *v] Authorize Execution of Garbage Contract & Adopt Res. No. 2363 131 Resolutions and Ordinances: *a] Res. No. 2352, Designating Official Depositories for 1985 *b] Res. No. 2360, Adopting Assessments for Weinandt Acres Underground Electric 1984-3 *c] Res. No. 2361, Accepting Work on Weinandt Acres 1st Underground Electric 1984-3 d] Res. No. 2362, Amending Personnel Policy by Adding A Floating Holiday 141 Other Business: a] Council Meeting Procedures(same as last year) 151 Move that when the Council adjourns it adjourns to Tuesday, Jan. 22, 1985 at 7:00 P.M. and it also adjourns to an executive session following this meeting to discuss labor negotiations. 16] Adjourn. John K. Anderson City Administrator TENTATIVE AGENDA Housing Authority in and for the City of Shakopee, Minnesota Annual Meeting Chairman Colligan presiding 1. Roll Call at 7:00 P.M. 2. Oath of Office January 8, 1985 3. Approval of minutes of December 4 and 11, 1984 4. Election of Officers 5. Reporting of Real Estate Interests 6. Other Business 7. Adjourn Jeanne Andre Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 4, 1984 Chrm. Colligan called the meeting to order at 7:05 p.m. with Comm. Lebens, Wampach, Leroux and Vierling present. Also present were Judith S. Cox, City Clerk and Mayor Reinke. Leroux/Lebens moved to approve the minutes of November 20, 1984 as kept. Motion carried unanimously. Leroux/Lebens moved to open the public hearing on the issuance of tax incre- ment revenue bonds for the racetrack project. Motion carried unanimously. Chrm. Colligan asked if there were any comments from the audience, and there was no response. Leroux/Wampach moved to close the public hearing. Motion carried unanimously. Wampach/Leroux moved to table Resolution No. 84-20, A Resolution Authoriz- ing the Issuance of Tax Increment Revenue Bonds. Motion carried unanimously. Leroux/Wampach moved to agree to administer the 1985 Single Family Mortgage Revenue Bond Program for the City of Shakopee if adopted by the City Council and authorized by the Minnesota Housing Finance Agency, and authorize payment of $1,000.00 application fee. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Leroux moved to adjourn to December 11, 1984. Motion carried unanimously. Meeting adjourned at 7:10 p.m. Jeanne Andre HRA Director Diane S. Beuch Recording Secretary PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADJOURNED REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 11, 1984 Due to lack of business, the Shakopee Housing and Redevelopment Authority Meeting did not meet on December 11, 1984. The next session of the Shakopee Housing and Redevelopment Authority is tentatively scheduled for December 18, 1984 at 7:00 P.M. in the Shakopee City Council Chambers. Jeanne Andre Executive Director Shakopee HRA TO: Housing and Redevelopment Authority (HRA) Commissioners FROM: Jeanne Andre, Executive Director RE: Real Estate Interests DATE: January 3, 1985 Introduction: To comply with state law the HRA is placing on file a statement of real estate interests for each of the Commissioners on an annual basis. Background: Attached are the statements that were received prior to the distribution of agenda packets. Any statements not submitted in advance should be submitted prior to the January 8, 1985 annual meeting. All interests should be disclosed at the meeting and included in the minutes. JA:tw A � have interest in the following real estate located within the corporate limits of the City of Shakopee: Parcel No. 27-001256-0 Lots 4, 5, 6, Block 32 City of Shakopee Parcel No. 27-001257-0 Lot 7, Block 32 City of Shakopee Parcel No. 27-001259-0 West 22' of 9 and East 15' of 10, Block 32 City of Shakopee Parcel No. 27-001560-0 North 60' of Lots 4 and 5, Block 73 City of Shakopee Date: Signature: I, John Leroux, have interest in the following real estate located within the corporate limits of the City of Shakopee: Z�/'4'4.� C� Date: 2 j �� Signature: OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA Mayor Reinke called the meeting to order at 7:00 p.m. Lebens, Wampach, Vierling and Colligan present. Also Anderson, City Admr. and Judith S. Cox, City Clerk. City Attorney, arrived later. DECEMBER 11, 1984 with Cncl. Leroux, present were John K. Julius A. Coller, II, Mayor Reinke asked ifthere was anyone present who wished to address the Council on any item not on the agenda, and there was no response. Leroux/Vierling offered Resolution No. 2350, A Resolution of the Shakopee City Council Authorizing the Expenditures of Certain Funds for the Purposes Herein Setout, and moved its adoption. The City Admr. summarized the reso- lution. Commander Hamilton, of the VFW, gave further background on the VFW's intent to purchase property at Third Avenue and Marschall Road for the eventual construction of a new facility. He said the actual plans for a building are still in the future, but they want a good start on paying for the land now. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Lebens moved to authorize the Building Inspector to contract with Steins, Inc. for the installation of the floor furnace in the second floor of the police station for the sum of $4,120.00. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Lebens moved to authorize staff to advertise for bids to enter into a contract for the towing, impounding and storage of motor vehicles for 1985. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Clerk explained what the lending institution for the Shakopee '84 Partnership was asking for regarding the Century Plaza Square 2nd Addition Developer's Agreement. Discussion followed. Wampach/Lebens moved to table discussion of the request regarding Century Plaza Square 2nd Addition Developers Agreement until the City Attorney can review the request from the lending institution. Motion carried with Cncl. Leroux opposed. The City Admr. explained that in order to get Mn/DOT to make a financial commitment regarding the TH169 intersection improvements and TH101 by-pass improvements, the City needed to make -a commitment to participate in the "up front" financing for both projects. To that end, he has drafted a letter to Mn/DOT which he is asking the Council's comments on. The City Admr. clarified that the funds in the Racetrack tax increment fund will cover this commitment, as that tax increment project is already in place. He added there are only estimates of the costs of the projects, using reasonable figures. This action by the City will initiate serious financial discussions with Mn/DOT. The intention is the City will share in the expen- ses by paying 50% of the expenses, up to the stated limit. Ken Anderson, of Barton-Aschman Assoc., emphasized that highway projects are not getting prioritized unless communities participate in the funding. He said it is his opinion that to make these projects happen in a reasonable amount of time the City has to make a financial commitment. The City Attorney arrived and took his seat at 7:40 p.m. Discussion continued regarding other cost estimates and funding resources of the City and how other projects of the City will be affected. Leroux/Colligan moved to approve the letter as drafted to Mr. Bill Crawford, District Highway Engineer, Mn/DOT, dated December 12, 1984, with a clarifying change to add "up to" before "50%". Discussion continued. Roll Call: Ayes; Reinke, Wampach, Vierling, Leroux, Colligan Noes; Lebens Motion carried. Shakopee City Council December 11, 1984 Page 2 Leroux/Wampach moved to remove from the table discussion of Century Plaza Square 2nd Addition Developers Agreement. Motion carried unanimously. The City Attorney said it is his opinion the statement of assurance sought by the lending institution is intended to mean the property is supposed to be kept free and clear of any possible claims other than the Shakopee '84 Partnership. He added that you can't contract away taxes or assessments legally incurred. The City Engineer added that the developers have entered into an agreement to be assessed for Gorman Street improvements in the future. He said this statement could be set up to terminate at the end of the loan period. Vierling/Wampach moved to authorize and direct proper City officials to sign a letter providing assurance to owners of Lot 2, Block 1, Century Plaza Square 2nd Addition that said parcel will not be affected by any legal action of the City with respect to any other parcel of land,up to a period of 30 days after termination of the loan or change of ownership. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Attorney stated they are ready to close on the By-pass right-of- way acquisition from Mr. Watson. He explained the series of deeds and boundary changes necessary to obtain clear title to the property. He informed Councilmembers of the gross purchase price, the deductions to be made from the price and the balance due to Mr. Watson. Leroux/Wampach movedto remove from the table expenditures for the By-pass right-of-way acquisition. Motion carried unanimously. Leroux/Wampach moved to authorize the proper City officials to execute the purchase of land for the By-pass right-of-way acquisition as follows: Gross purchase price to Watson $891,000.00 Deductions: Payment to Peoples Savings & Loan $172,400.00 Special Assessments 32,976.71 State Transfer Tax on main deed 1,861.18 State Transfer Tax, 3 Quit Claim Deeds 6.60 Recording 3 Quit Claim Deeds 15.00 207,259.49 Balance due Frederick Watson $683,740.51 Roll Call: Ayes; Unanimous Noes; None Motion carried. Discussion followed regarding the appraisal of property to be purchased by the Housing Alliance. The City Admr. confirmed that Housing Alliance has not paid the $500 filing fee for the application for tax increment financing. Discussion followed regarding how the appraisal fee should be paid and if expenditures should go through the Shakopee HRA. Lebens/Vierling moved to refer back to staff the appraisal of the property to be purchased by Housing Alliance, to be brought back to HRA after formal application has been made. Motion carried with Cncl. Wampach abstaining. Leroux/Vierling offered Ordinance No. 153, Fourth Series, An Ordinance Amending Chapter 25 of the City Code Entitled "Listing of Uncoded Ordinances in Effect" by Striking from Subsection A of Section III of Ordinance 290 the Words "At the Sole Expense" and Making No Substitution, and moved its adoption. The City Admr. summarized the ordinance. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Admr. said Murphy's Landing has requested a sanding truck go down the road once. They also believe they have enough equipment to handle snow plowing for light snows, but asked if the City could plow there after 6" or more snow. The City Admr. said this is not very labor intensive, and the City's work would be done first, but he hadn't talked to the Street Superintendent yet and would like to make any approval contingent upon his approval. The City Attorney clarified that this is not the same as private property, as it is for the benefit of the public, which is about the same as park land. He would recommend, however, that this work be done at their specific request, and not routinely by the City. Shakopee City Council December 11, 1984 Page 3 Colligan/Lebens moved to direct staff to honor requests by Minnesota Valley Restoration Inc. for sanding and snow plowing, after the City has completed its priority work. Motion carried unanimously. The City Admr. informed Councilmembers that several other communities who have applied for the Single Family Home Mortgage Revenue Bond program are getting together to discuss the possibility of pooling the applications to increase the likelihood of getting funding. Consensus was to send a repre- sentative to listen to the proposal, without making a commitment, and report back on December 18, 1984. The City Admr. said Ray Siebenaler is up for re -appointment to Metropolitan Waste Control Commission, and is -seeking the City's endorsement. Discussion followed regarding the policy of the Council of not supporting any candidates as a Council. Individual Councilpersons are free to support anyone personally. Colligan/Wampach moved to direct staff to draft a policy regarding the Council giving no support to candidates. Motion carried unanimously. Considerable discussion ensued regarding the apportionment of on -sale intoxi- cating liquor licenses. Leroux/Wampach moved to change the numbers in the draft ordinance for the apportionment of on -sale liquor licenses to 6 licenses for a restaurant/bar under 4,000 square feet; 3 licenses for a restaurant over 4,000 square feet and 3 licenses to a hotel/motel restaurant/bar. Motion carried unanimously. Discussion continued covering sizes of hotel/motels and the relative size of the restaurant/bar area; the number of units in the motel and possible value of the building and fixtures; how much food service should be tied in with the liquor license and whether the bars themselves should be classified. Mayor Reinke asked about Sunday liquor license requirements. It was staff's opinion that Sunday liquor licenses are a completely separate discussion item, and could be discussed further after the first of the year. Leroux/Colligan moved for a five minute recess at 9:40 p.m. Motion carried unanimously. Colligan/Wampach moved to re -convene at 9:52 p.m. Motion carried unanimously. Consensus was to have staff, preferably the Building Inspector, visit some of the hotel/motels in Bloomington to gather information about the criteria and existing buildings with regard to size of buildings and relative size and value of the bars/restaurants, the amount of food receipts relative to liquor, etc. The City Admr. pointed out that as drafted now, there is no place in the or- dinance that allows an exclusive liquor store over 4,000 feet. Therefore, a business such as Shenandoah Ballroom would never be able to have an on -sale liquor license. Discussion followed about elimination of the requirement for 50% food receipts in a bar over 4,000 square feet. Consensus was that all facilities with liquor licenses shall be connected to sewer and water. Consensus was to exclude temporary beer licenses from sewer and water require- ment. Leroux/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 10:32 p.m. Judith S. Cox City Clerk Diane Beuch Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 18, 1984 Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Wampach, Lebens, Vierling, Leroux and Colligan present. Also present were John K. Anderson, City Admr.; Judith S. Cox, City Clerk; Judi Simac, City Planner; H. R. Spurrier, City Engineer; Rod Krass, Ass't City Attorney. Julius A. Coller, II, City Attorney, arrived later. Liaison reports were given by Councilmembers. Mayor Reinke asked if there was anyone present in the audience who wished to address the Council on any item not on the agenda. Jill Dose, 1006 Prairie, said that two weeks ago one of their trees was run over by a snowmobile. She said they have had problems with snowmobiles and she would like to have a City ordinance that prohibits snowmobiles within the City limits. She said that two of her neighbors feel the same; Floyd Wall and Lloyd Geis. Mayor Reinke replied that the snowmobile ordinance has been discussed at length, and at this point the City is trying to work with the snowmobiles to restrict their use to certain routes, and staff will follow up further on her complaint. Cncl. Leroux added that 10th Avenue is not one of the designated routes. He suggested trying to get the registration number of the machine and talking to the Chief of Police or the snowmobile club. Leroux/Wampach moved to approve the minutes of December 4, 1984 as kept. Roll Call: Ayes; Unanimous Noes; None Motion carried. Discussion followed regarding the dirt pile behind Pizza Hut and the possi- bility of moving it yet this year. Leroux/Vierling moved to allow Mfr. Furrie until June 1, 1985 to move the dirt pile behind Pizza Hut, with a penalty of $100 for every week thereafter if it isn't moved. Motion carried unanimously. Vierling/Wampach moved to place on file the letter from Al DuBois dated No- vember 28, 1984 regarding sewer problems. Motion carried unanimously. Wampach/Lebens moved to place on file the letter from John M. Lane thanking City Council for his Planning Commission appointment. Motion carried unani- mously. Cncl. Lebens stated she doesn't think it is fair that Minnegasco can just close its office in Shakopee and not provide anyplace for citizens to pay their gas bills in person. She said there are many older persons who don't have checking accounts and don't want to pay the postage to mail the payment. Lebens/Vierling moved to direct staff to write a letter to Minnegasco to ask them to consider a depository in the City for bill payments. Motion carried unanimously. Leroux/Colligan moved to accept the Resolution of Appreciation for the City Council from 200 Levee Drive. Motion carried unanimously. The City Planner went over the various considerations regarding the Prelimi- nary Plat of Hauer's 3rd Addition, which was approved by Planning Commission with conditions. Gene Hauer, developer, asked about the agreement being required between him- self and Mr. Stepanek for the purchase of a portion of Mr. Stepanek's pro- perty which falls within the plat. He said he thinks this is an unnecessary expense for him when he intends to buy the property anyway. Shakopee City Council December 18, 1984 Page 2 Discussion followed with the Ass't City Attorney regarding alternatives for handling this property to protect the City. Leroux/Wampach moved to approve the Preliminary Plat of Hauer's Third Addi- tion with the following conditions: 1. Approval of a Title Opinion by the City Attorney. 2. Execution of a Developer's Agreement for the construction of the required improvements: A. A sidewalk to be constructed along the north side of 13th Avenue in accordance with the Design Criteria and Standard Specifications of the City of Shakopee. B. Street lighting to be installed in accordance with the requirements of the SPUC Utilities Manager. C. Water System to be installed in accordance with the requirements of the SPUC Utilities Manager. D. Sanitary sewer and storm water system to be installed in accordance with the requirements of the City Design Criteria and Standard Specifications. E. Streets and street signs shall be constructed in accordance with the requirements of the City Design Criteria and Standard Specifications. F. The Developer shall agree to the City Engineer's method of apportioning the installments remaining unpaid against the plat and that the developer waives his right to appealing the apportionment. G. in lieu be of land dedication, a cash payment should made to the park fund at the time building permits are issued. H. Curb cuts onto provide access 13th Avenue shall not to Lots 2 be except to and 3, Block 5•Permitted 3. A portion of Drive. Limestone Drive shall be renamed to Berg 4. The Developer must provide all street signs. 5. The City Engineer must receive and approve final plans and specifications for all public facilities, including but not limited to, roads sanitary sewer system, storm sewer, drainage, grading, etc. 6. The Developer shall submit to the County Engineer construction plans for access to CSAR 16 and obtain the necessary permits. 7. The Developer shall provide a recordable agreement stating that not more than 101/10 of the plat will be developed into twin homes. 8. Construction plans approved and filed with the City Engineer prior to recording the plat. 9. The Developer shall be responsible for the construction Of 13th Avenue. Funding for the oversizing of 13th Avenue and condemnation of property for the R -O -W which is not controlled by the developer will be provided by the City of Shakopee. 10. A separate recordable agreement shall be provided for the construction of the extra depth and oversize Of the sewer line in Limestone Drive pursuant to the provisions of M.S.A. 429 with the cost of to be assumed by the City of Shakopee. oversizing Shakopee City Council ",ember 18, 1984 3 11. The developer shall provide a recordable agreement betweeen himself and property owner Steven Stepanek in which Mr. Stepanek agrees to sell the necessary portion of L26, B3 to the developer, or the de- veloper agrees to purchase from the City the portion of L26, B3 which is acquired through ROW acquisition at the same price per square foot that the City paid. In either case, L26, B3 shall be deemed un - developable until said portion is acquired by the developer. 12. Outlot A and Outlot B shall be dedicated as Onyx Drive right-of-way. 13. The developer shall submit a revised preliminary plat drawing which shows 1) correct street names, 2) sanitary sewer service to Lots 2 and 3, Block 5 and 3) the reconfiguration of Ll, B5 which shows a structure on the lot and proper access to the Enger property. Motion carried unanimously. The Ass't City Attorney explained the most recent amended documents for the Racetrack $44,000,000 Bonds, Series B are necessary because of a change in arbitrage laws effective January 1, 1985. These changes are being required by Moody's rating service and are basically cosmetic. He said none of them affect the City in any way, and he thinks some of the changes are unnecessary, but because they don't affect the City he recommends the new documents be approved. Colligan/Leroux offered Resolution No. 2358, A Resolution Authorizing a Pro- ject Under the Minnesota Municipal Industrial Development Act and the Issuance of Sports Facility Revenue Bonds to Finance the Project, and moved its adop- tion. The City Admr, summarized the resolution. Roll Call: Ayes; Reinke, Leroux, Wampach, Vierling, Colligan Noes; Lebens Motion carried. The City Admr, informed the Councilmembers of the possibility of a special call for a meeting December 27 in relation to these documents. The Community Development Director gave some background on the possibilities for the creation of the position of Code Enforcement Officer to relieve the City Planner, Building Inspector and Police Dept. of some of the routine in- spections and complaints. She said a more detailed job description would have to be written to cover the areas of authority. Discussion followed. Vierling/Leroux moved to direct the Personnel Department to advertise for the position of Code Enforcement Officer in accordance with the requirements of the SCSE program, and direct appropriate City officials to enter into a work site agreement with Scott County for the Senior Community Services Em- ployment Program. Roll Call: Ayes; Unanimous Noes; None Motion carried. Discussion ensued regarding the Small Cities Development Grant Proposal as far as which components should be included in the grant application. Consen- sus was to include the components set forth by the Community Development Dir. and to include the west end parcels which would be of help in getting the bridge work started quicker. Colligan/Vierling moved to direct staff to prepare an application for con- sideration of a Small Cities Development Grant at a public hearing to be scheduled for January 8, 1985 at 8:00 p.m., with the components presented in the memo from the Community Development Dir. dated December 14, 1984. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Leroux moved to authorize staff to enter into a contract with the following contractors: Lucas Electric $1,975.00 Elmer Prahm 5,858.00 Ries Heating 811.48 Ralph Thomas (block work) 940.00 for a total sum of $9,584.48 to remodel the fire Roll Call: Ayes; Unanimous Noes; None hall meeting rooms. Motion carried. Shakopee City Council December 18, 1984 Page 4 Colligan/Wampach moved to remove from the table the application for a liquor license by Valley Liquor, Inc. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant an off -sale intoxicating liquor license to Valley Liquor, Inc., Minnesota Valley Mall, upon surrender of the existing license of Dennis P. Breusehoff and Thomas J. Cox, a partnership, no later than January 4, 1985, conditioned upon exclusive financing with Richfield Bank and Trust, Richfield, Minnesota. Motion carried unanimously. Leroux/Lebens moved to approve the application and grant a taxicab license for 1985 to Shakopee Cab Co., Inc. 1921 West 115th Avenue, Shakopee, for two vehicles, upon compliance with the City Code, and approve the rates for $ .95 per stop and $1.10 per mile. Motion carried unanimously. Colligan/Lebens moved to approve the application and grant a pool table license for 1985 to Shakopee Bowl, 222 E. lst Avenue and R. Hanover, Inc. d/b/a Richard's in Shakopee, 911 E. 1st Ave. Motion carried unanimously. Leroux/Wampach moved to authorize the proper City officials to execute an easement agreement with the State of Minnesota for a temporary and permanent easement in the area of Blocks 89 and 90, Shakopee City. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to authorize the proper City officials to enter into a two year lease with O'Dowd Lakes Chain Assoc. for the purpose of providing easement for electrical power and operation of aerators. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Lebens moved that the bills in the amount of $1,376,999.31 be allowed and ordered paid. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Vierling moved to direct staff to notify LOGIN of the termination of the three month trial period and of the City's decision not to subscribe. Motion carried unanimously. Leroux/Wampach moved to direct City staff to cooperate with Valleyfair to the extent possible to obtain a variance or alternate interpretation of Federal Flood Proofing Regulations, so that Valleyfair could make key 1985 capital expenditure programs. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to direct City staff to help Valleyfair determine whether a public or private partnership is a desirable format to use to bring the dike into conformance with current Federal Flood Proofing Regulations. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to authorize Kraus -Anderson Construction Co. to exceed the posted load limits of Fourth Avenue between CR83 and the north entrance to the Racetrack, as long as the following conditions are met: 1. The City is notified daily of the number of trucks that exceed the posted limit and the approximate overload. 2. Kraus -Anderson submits evidence of corresponding approval on CR83 for any load which exceeds the posted limits on CR83. 3. This permit will expire June 28, 1985, or when the reconstruction of Fourth Ave. begins, whichever is first. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to authorize proper City officials to execute Change Order No. 3 for JEJ Drainage, increasing the contract amount by $375.00. Roll Call: Ayes; Vierling, Colligan, Wampach, Leroux, Reinke Noes; Lebens Motion carried. Wampach/Vierling moved to authorize payment of Semi -Final Estimate No. 3 to S.M. Hentges and Sons, in the amount of $2,710.61, for JEJ Drainage. Roll Call: Ayes; Colligan, Reinke, Vierling, Leroux, Wampach Noes; Lebens Motion carried. Shakopee City Council December 18, 1984 Page 5 Colligan/Wampach moved to approve an increase in the quantity of MnDOT 2341 Bituminous Patching by 163 tons, resulting in a cost increase of $4,178.00 for the 5th Avenue, Sanitary Sewer Reconstruction Project. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Vierling moved to authorize proper City officials to execute Change Order No. 3 for the 5th Avenue Sanitary Sewer Reconstruction Project, extend- ing the completion date to April 30, 1985. Motion carried unanimously. Colligan/Lebens moved to authorize payment of Partial Estimate No. 3 for the 5th Ave. Sanitary Sewer Reconstruction Project in the amount of $27,908.40 to S.M. Hentges and Sons. Roll Call: Ayes; Unanimous Noes; None Motion carried. Cncl. Lebens said she has a list of questions regarding the renewal of the Minnegasco Gas franchise. She said she compared the proposed ordinance with Ordinance No. 222 and found the new ordinance leaves out a lot of language. Mayor Reinke responded that the Suburban Rate Authority has discussed these changes and the proposed franchise ordinance is a standardized one. Jim Anderson, Operating Manager for Minnegasco, explained that the rate making function has been taken over by the State and a lot of the language in the franchise has been simplified and condensed, but all the major provi- sions are still in the ordinance. The City Attorney arrived and took his seat at 9:07 p.m. Mr. Anderson was asked if Minnegasco could set up a payment recipient in Shakopee. He replied that the reason they are closing this office is to save money and they generally don't like to establish such a place as very few people use it. He suggested they could try it for a while to see how much use it would get. He would ask his superintendent at the Shakopee office to check into it. The City Attorney stated he has read the proposed ordinance very carefully and he can't see that the City loses anything by the new ordinance, and can see the City gaining a lot. He said there are many advantages to having a uniform ordinance. Leroux/Wampach offered Ordinance No. 157, An Ordinance Granting Minnegasco, Inc., a Minnesota Corp., its Successors and Assigns, a Nonexclusive Franchise to Construct, Operate, Repair and Maintain Facilities and Equipment for the Transportaion, Distribution, Manufacture and Sale of Gas Energy for Public and Private Use and to Use the Public Ground of the City of Shakopee, Minne- sota, for such purposes; and Prescribing Certain Terms and Conditions Thereof, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Discussion ensued on the proposed 1985 fee resolution. Cncl. Colligan requested staff check to see if an operator is included in the rental of any of the City's equipment. Leroux/Wampach offered Resolution No. 2354, A Resolution Setting Fees for City Licenses, Permits, Services and Documents, and moved its adoption. The City Admr. summarized the resolution. Roll Call: Ayes; Vierling, Colligan, Wampach, Leroux, Reinke Noes; Lebens Motion carried. Leroux/Lebens moved for a 5 minute recess at 9:36 p.m. Motion carried unanimously. Lebens/Wampach moved to re -convene at 9:51 p.m. Motion carried unanimously. Discussion ensued regarding the apportionment of liquor licenses, especially as concerned the proposed Class B licenses and the elimination of the require- ment of having 50% food receipts. Cncl. Leroux suggested that as long as the minimum investment was high enough, there shouldn't be any large, cheap bars in that class. Peter Beck, attorney for Joe Koskovich, who owns property at 4th Avenue and CR83, said they do not have a development proposal for Mr. Koskovich's 80 acres yet, but there has been a lot of interest because of the racetrack. He Shakopee :ity Council December 18, 1984 Page 6 said he plans to work with the City and look for a concept for the entire 80 acres. He said he is monitoring the discussions because one of the pos- sibilities for this property is a hotel/motel which would require a liquor license. Mr. Beck said that from his discussions with investors, the $2 million dollar minimum investment seems to make sense and insure against a real cut-rate operation and make it possible for a family -type hotel/motel. However, he thinks it might be a problem to require 10% to be in the restaurant/lounge area. He suggested the restaurant/lounge area have a value of $200,000. Mr. Beck also said that a possibility for a hotel/motel would be to go to an all suite format to try to pull people into the place in the off season, and therefore it would have less than 100 rooms. Discussion followed. Leroux/Vierling offered Ordinance No. 154, Fourth Series, An Ordinance of the City of Shakopee Amending Shakopee City Code Chpater 5 Entitled "Liquor, Beer and Wine License and Regulations" by Adopting Additional Restrictions and Regulations for the Granting of On -Sale Liquor Licenses and by Repealing some, and by Adopting by Reference Shakopee City Code Chapter 1 and Section 5.99 Which Among Other Things Contain Penalty Provisions, and moved its adoption with the following language changes: Section II, Class B: $350,000.00 for a restaurant or exclusive liquor store as described in B of Section 3 hereof. Section II, Class C: $2,000,000.00 for a hotel/motel ... with a minimum of $200,000.00 of the investment expended for the restaurant/lounge area. The restaurant/lounge must contain a minimum of 4,000 square feet of customer floor area... with a minimum of 100 guest rooms or 75 guest suites... Section III, Class A: ..Not more than six (6) of these licenses shall be available for any license period. Section III, Class B: Restaurants or exclusive liquor stores as defined in this chapter and have over 4,000 square feet of customer floor area. No less than three (3) of these licenses shall be available for any license period. Section III, Class C: ...restaurant/lounge area contains a minimum of 4,000 square feet ... The hotel/motel operation must have a minimum number of 100 guest rooms or 75 guest suites. Not less than three (3) of these licenses shall be available for any license period. Mr. Beck commented that the 4,000 square feet for the restaurant/lounge was a little high if it was all for customer floor area and did not include the kitchen area. Discussion followed. Cncl. Leroux said the intent is to serve a lot of people as there are only 3 licenses of this class. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Viering offered Ordinance No. 155, Fourth Series, An Ordinance of the City of Shakopee Amending Shakopee City Code Chapter 5, Entitled "Liquor, Beer and Wine Licensing and Regulations" by Adopting Additional Restrictions and Regulations for the Granting of On -Sale Liquor Licenses and by Adopting by Reference Shakopee City Code Chapter 1 and Sec. 5.99, Which Among Other Things Contain Penalty Provisions, and moved its adoption. The City Admr. summarized the ordinance. It was made effective January 1, 1985. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Lebens offered Ordinane No. 156, Fourth Series, An Ordinance of the City of Shakopee Amending Shakopee City Code, Chapter 5, Entitled "Liquor, Beer and Wine Licensing and Regulations" by Adopting Additional Restrictions and Regulations for the Granting of Beer Licenses and by Adopting by Reference Shakopee City Code Chapter 1 and Section 5.99, Which Among Other Things Con- tain Penalty Provisions, and moved its adoption. The City Admr. summarized the ordinance. The date was made effective January 1, 1985. Roll Call: Ayes; Unanimous Noes; None Motion carried. Discussion followed on the 1985 wages and benefits for non-union employees, regarding a 5% increase and an extra holiday. Shakopee City Council December 18, 1984 Page 7 Leroux/Wampach offered Resolution No. 2355, Pay Schedule for the Officers and Non -Union pee, Minnesota, and moved its adoption. The solution. Roll Call: Ayes; Reinke, Vierling, Wampach, Noes; Lebens Motion carried. A Resolution Adopting the 1985 Employees of the City of Shako - City Admr, summarized the re - Leroux, Colligan Vierling/Leroux moved to direct staff to draft a resolution to add a personal floating holiday, and allow no more than one employee off at the same time in the same department. Roll Call: Ayes; Reinke, Lebens, Colligan, Vierling, Wampach Noes; Leroux Motion carried. Colligan/Wampach moved to authorize proper City officials to execute Change Order No. 1 for CR83 Widening Contract No. 8479, increasing the contract amount by $6,128.10 to $168,841.85. Roll Call: Ayes; Colligan, Vierling, Reinke, Leroux, Wampach Noes; Lebens Motion carried. Leroux/Vierling moved to authorize proper City officials to execute Change Order No. 3 for Valley Park Drive and 12th Avenue, Project No. 1984-5 increas- ing the contract amount by $6,535.95 to $771,692.45. Roll Call: Ayes; Reinke, Leroux, Wampach, Colligan, Vierling Noes; Lebens Motion carried. Leroux/Wampach moved to authorize payment of Partial Estimate Voucher No. 3 to Richard Knutson, Inc. in the amount of $115,440.01, for Valley Park Drive and 12th Avenue 1984-5. Roll Call: Ayes; Leroux, Colligan, Vierling, Wampach, Reinke Noes; Lebens Motion carried. Vierling/Leroux offered Resolution No. 2356, A Resolution Awarding the Sale of $120,000 General Obligation Improvement Bonds, 1985-A, to.M. H.:- Novick, and moved its adoption. The City-Admr. summarized the resolution. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Leroux offered Resolution No. of $135,000 General Obligation Sewer Admr, summarized the resolution. Roll Call: Ayes; Unanimous 2357, A Resolution Awarding the Sale Revenue Bonds to M. H. Novick. The City Noes; None Motion carried. Leroux/Wampach offered Resolution No. 2351, A Resolution Designating Additional Official Depositories of City Funds, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach offered Resolution No. 2349, A Resolution Apportioning Assess- ments Among New Parcels Created as a Result of the Subdivision of Land into Century Plaza Square Second Addition, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach offered Resolution No. 2353, A Resolution Designating Director and Alternative Director to Suburban Rate Authority, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Discusion followed regarding the request by the City Engineer to be paid for a portion of his unused vacation time. Leroux/Colligan moved to waive the provisions of Personnel Policy for vacation leave with pay, to pay 81.1 hours of acrued vacation leave with pay as pay to H. R. Spurrier, which amount shall be deducted from total accrued leave in consideration of the amount of overtime worked during 1984, which was in excess of 500 hours. Roll Call: Ayes; Unanimous Noes; None Motion carried. Shakopee City Council December 18, 1984 Page g Leroux/Wampach moved to authorize the appropriate City officials to amend the transportation contract between MnDOT and the City of Shakopee. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Admr. asked for consideration of closing the City Hall Monday afternoon before Christmas or just staffing with only a few people. The employees would take the time off using their own vacation time. Discussion followed. Vierling/Leroux moved to close City Hall at noon December 24, 1984, with employees using their own vacation, comp or other time. Motion carried unanimously. Vierling/Leroux moved to adjourn. Motion carried unanimously. Meeting ad- journed at 11:20 p.m. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 27, 1984 Mayor Reinke called the meeting to order at 7:09 p.m. with Cncl. Leroux, Colligan, and Wampach present. Cncl. Lebens and Vierling were absent. Also present were John K. Anderson, City Admr. and Wood Kidner, Bond Consultant from O'Connor and Hannan. Discussion ensued regarding Res. No. 2359, Modification of the Supplemental Indenture relating to Sports Facilities Bonds. Wood Kidner explained the changes. ColliganlLeroux offered Res. No. 2359, A Resolution Authorizing the Modification of the Supplemental Identure Relating To Sports Facility Revenue Bonds, and moved its adoption. Roll Call: Ayes; Colligan, Wampach, Leroux, Reinke Noes; None Motion carried. The City Admr. discussed committee appointments for the Cable Advisory Commission and the Energy and Transportation Committee. Council discussed having the second meeting in January on January 22nd rather than January 15th. Consensus was to have their second meeting in January on January 22, 1985 and notify the press. The City Admr. asked if Council received the League Legislative Policies. The City Admr. mentioned a supervisory training program. The City Admr. mentioned the Dayton Hudson Grant for training in Strategic Planning. Council felt Staff had enough time committed to training already and that an additional five days for 3-5 people was not needed at this time. WampachlColligan moved to adjourn. Motion carried. unanimously. Meeting ajourned at 7:33 p.m. Judith S. Cox City Clerk John K. Anderson Recording Secretary TO: John K. Anderson, City Administrator FROM: Jeanne Andre, Community Development Director RE: Small Cities Development Grant Proposal DATE: January 4, 1985 Introduction: A public hearing to discuss a proposed Small Cities Development Grant is scheduled for 8:00 p.m. on January 8, 1985. This memo is to summarize staff research, Downtown Committee input and public comments on possible grant activities. After a staff presentation and solititation of public comments, City Council direction on the desired approach to a grant proposal will be necessary. Background: Two public meetings were held on January 2, 1985, to solicit Public comment on possible grant activities which meet the federal objectives. Two persons (and the press) attended the public meetings. Two other persons called for further information, but to date have not submitted written comments for the record. Mr. Leroy Thibodeaux attended the meeting. He is a homeowner in Block 2, Original Shakopee Plat. He spoke in favor of the City acquiring his residence because the heavy existing traffic and anticipated additional traffic has a negative impact on his home. If the City does not acquire his property he would like to proceed with improvements to buffer his home from the traffic. Mr. Melvin Lebens attended the meeting as a citizen who has closely followed developments regarding the downtown plan who also has real estate interests in the downtown. He spoke in favor of activities which might occur along Second Avenue. He believes the blighting influence of the railroad makes property in this vicinity suitable for projects which both serve low -and moderate -income persons and remove slums and blight. For this reason he favors the acquisition of the Abeln's Bar property.- He does not favor acquisition to provide for construction of highway improvements as put forth in the adopted downtown plan because he believes it is against state statutes to convert assessed parking lots.to another use (MSA 459.14 subd. 1). He indicated he could support acquisitions in Block 2, Original Shakopee Plat if the purpose was to remove non -conforming uses (residential in a commercial district) rather than highway construction. The comments received refer to activities which have previously been presented to the Council for discussion. I will now update the information previously presented. 1. Rehabilitation Loans It is still proposed to allocate $400,000 for rehabilitation loans, $200,000 for 20 loans for zero -interest commercial rehabilitation, and $200,000 for 5 loans -for residential rehabilitation. Negotiations have been started with local banks to assist in the credit analysis and with Scott County HRA to do the inspections and work write-ups. Rehab staff at the County HRA have recommended that the City allocate the full 20o administrative fees allowed by the state ($80,000 in this instance) because this type of project is very labor- intensive. It is proposed that city staff maintain the tasks of promotion and initial interviews, the banks provide credit analysis and the county staff do inspections and work write-up. The County staff member working with the City (the new director hasn't started yet) suggested that they prefer to contract for a percent of the loan volume although they would also consider an hourly fee. If the percent method is used they would probably want 12-160 of the loan volume ($48,000 - 68,000). If the hourly fee method is used at a fee of $40 per hour, the same dollar allocation would purchase 1200-1600 hours of labor. If the City and County HRA wish to pursue a cooperative agreement these details would need to be worked out. 2. Economic Development Loan for purchase of Minnegasco building. This activity has not been pursued because the Energy and Economic Development staff representative for Shakopee indicated that state criteria for economic development would not be met if existing jobs from another location are transferred to a new location and if there is not an increase in assessed valuation. 3. Hiring of staff person for downtown promotion. Once again the state staff representative indicated that this position would not be well received in a competitive ranking. However she recommended that the grant provide for a project coordinator who would administer other grant activities, and if the person had extra time available he/she could legitimately spend time promoting new development, or undertaking general downtown marketing and promotion. I therefore recommend that this approach be utilized, with the major job functions to include promotion of the loan program, and administration of acquisition, relocation and demolition activities. 4. Acquisition, Relocation and Demolition. Approximately $920,000 would be available for these activities if the Council supports expenditures as noted in items 1 and 3. $44,000 would be allocated for a project coordinator (administrative function) as outlined in item 3, to be combined with $16,000 available for loan administration after the County HRA is paid. If an additional $50,000 is set aside for appraisals, audit fees, etc. $826,000 is still available for purchasing of property, relocation fees, and demolition. I believe this amount would cover the acquisition, relocation and demolition costs associated with Block 2 and the Abeln property. I support this acquisition (rather than purchase of Block 5) for the reasons presented by _ Mr. Lebens as well as the fact that purchase values and relocation costs can be estimated with greater accuracy for residential property than for commercial property and grant administration will be greatly enhanced by accurate fiscal projections. Requested Action: After reviewing staff research and hearing public comment on proposed grant activities, Council must determine whether a grant application should be submitted and what activities would be included. Formal resolutions necessary for grant submissions will be prepared for the next Council meeting based on Council action on January 8th. JA:tw !0% MEMO TO: John K. Anderson, City Administrator FROM: Stephen Hurley, Computer System Coord. G RE: Computer Purchase for Community Development Dept. DATE: January 7, 1985 Introduction & Background: The Community Development department has budgeted for 1985 funds to purchase a computer. It is their intention to use it primarily for word processing and data base management, although other applications will undoubt- edly be useful. Equipment and prices are as follows: Stearns Dual floppy CPU Keyboard and monitor $2,396.00 256K expansion board 475.00 A -B switch box 129.00 Installation 100.00 Total $3,100.00 Action Recommended: A motion to authorize purchase of computer equipment from Office Products in the amount of $3,100.00 to be charged to Community Development Capital Equipment. tw MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Administrative Intern RE: Participation in Chaska, Chanhassen, Eden Prairie Transit Feasibility Study DATE: December 27, 1984 Introduction: The Chaska, Chanhassen, Eden Prairie transit feasibility study has been approved for funding by the Mn Dept. of Trans- portation and the MTC. While the Energy and Transporation Committee has discussed participating in this study, no formal action has ever been formally approved by the Shakopee City Council. The Energy and Transportation Committee is recommending City Council approval for Shakopee's participation in the Chaska, Chanhassen feasibility study at a cost not to exceed $7,500. Background: The Mn Dept. of Transportation has estimated that the transit feasibility for Chaska, Chanhassen, and Eden Prairie will be approx- imately $32,500. I have been in contact with Mn DOT officials to find out if it might be possible to include Shakopee in this study. They have stated that it is not to late to include Shakopee. The estimated cost for Shakopee's share of the study is between $5,000 and $10,000. When the 18 -month opt -out budget was being prepared City staff anticipated that Chaska, Chanhassen and Eden Prairie might pursue their current course of action While our transit program is running smoothly at this time, staff and the Energy and Trans- portation Committee have always maintained that the City of Shakopee should keep abreast of transportation developments that might enhance our current program. In response to this progressive attitude, the 1985 transit budget includes $7,500 which has been allocated for management consulting fees. This money could be used to fund our participation in the aforementioned feasibility study. On Thursday, December 13, 1984 staff attended a joint meeting with officials from Chaska, Eden Prairie and Chanhassen to discuss the Request for Proposal (RFP) specifications as attached. The RFP describes the objectives and tasks that will be analyzed in the feasibility study. Alternatives: 1. Become a participant in the Chaska, Chanhassen, Eden Prairie feasibility study at a cost not to exceed $7,500. 2. Do not participate in the feasibility study. Staff Recommendation: Staff recommends alternative #1. Action Requested: Move to accept the Energy and Transportation Committee's recommendation for the City of Shakopee's participation in the Chaska, Chanhassen, Eden Prairie feasibility study at a cost not +-i-. n.+--- 71 C ^7 C n n i a' TO: OPT -OUT COMMITTEE MEMBERS FROM: CLARK ARNESON, ECONOMIC DEVELOPMENT DIRECTOR rk- RE: FINAL DRAFT OF kFP Attached for your review is a final draft of the Opt Out Request for Proposals. If you have additional changes or comments, please contact me by December 1934. PUBLIC NOTICE NOTICE OF AVAILABILITY OF A REQUEST FOR PROPOSAL Notice is hereby given that a kequest for Proposal is available from the City of Chaska under contract with the Minnesota Department of Transporta- tion, which seeks the services of a qualified consultant to assist in the evaluation of a transit service demonstration program ("Opt Out") in the Chaska, Chanhassen, Eden Prairie and Shakopee areas. The purpose of the study will be to explore all transit options both existing and potential new options for the local area, which includes the cities of Chanhassen, Eden Prairie, Shakopee and Chaska. The expected result of the study is to provide a recommendation on a revised service delivery scheme or to recommend maintaining the current system as is or with modifications. The Department of Transportation estimates that the project will cost X32,500. Funding will be provided by Mn DOT thru local property taxes. The successful responder will be required to submit acceptable evidence of compliance with workers' compensation insurance coverage requirements prior to execution of a contract. The submission date for complete Proposals is February 1, 1985. This Request for Proposal does not obligate the City to complete the project and the City reserves the right to cancel the solicitation if it is considered to be in its best interest. H copy of the Request for Proposal may be received by contacting Clark Arneson, Economic Development Director, Chaska City Hall, 205 4th Street, Chaska, MN 55318, telephone (612) 448-2851. December 13, 1984 To All Interested Parties: The City of Chaska under contract with the Minnesota Department of Transportation, Office of Transit, has decided to issue a request for proposals to establish certain procedures for responding to the Transit Service Demonstration Program ("Opt -Out") RFP in order to ensure equity and fairness to all prospective responders. All prospective responders with specific questions should contact Clark Arneson at 448-2851 at the Chaska City Hall. Thank you for your interest in this project. Overview - Project Scope and Objectives TAe proposal being requested is for the purpose of a evaluation of a transit service demonstration program "Opt Out" in the Chaska, Chanhassen, Shakopee and Eden Prairie areas. The purpose of the study will be to evaluate the existing system for cost effectiveness and to explore potential new transit options for the aforementioned communities. The goal of the study is to ensure retention of existing service levels of the public transportation system in order to meet the needs of area resi- dents. The transit service demonstration program is funded by the Minnesota Department of Transportation (MnDUT) thru funds from the MTC assistance fund. The City of Chaska will be under contract with MnUUT and the successful bidder will be under subcontract with the City of Chaska. Funding for the project is not to exceed $32,50U. The supervision of the study and the recommendation of the consultant to the Chaska City Council will be made by the Transit Demonstration Study Committee consisting of the following: one member each from the City of Shakopee, Chanhassen, Eden Prairie and Chaska; also one member from each of the following MnDUT, Regional Transit board, Metropolitan Transit Commission and Metropolitan Council. The cities involved in this study have outlined the following objectives for the study: Objectives: 1. To analyze the existing systems for cost ettectiveness prior to investing new transportation systems. 2. Provide new and expanded cost effective public transportation service to increase the number of people carried per vehicle. 3. Provide increased mobility for those dependent upon public transporta- tion because of income, age or disability. 4. Provide affordable public transportation for those persons desiring an alternative or supplement to the auto. b. Provide public transportation between local residential, employment, educational, shopping and recreational areas. 6. Provide express or limited stop bus service to and from major activity centers outside the sub -regional area. 7. To ease automobile congestion on major highways, during morning and evening peak hours and increase the public transportation alternative to workers traveling within the sub -regional area. 8. Coordinate with existing transportation alternatives so as not to duplicate services. 9. Incorporate the elements as outlined in Regional Transit Board Interim Implementation Plan. ring these objectives the Cities will be seeking answers to the l "' following specific questions: Can a local transit system be designed that is more cost effective that provides service equal or better to the existing system Can a transit system be designed that can transport employees to their jobs in the local industrial and commercial areas and return them to other suburban areas such as Bloomington, Richfield and South Minneapolis. Is it possible to design a inter and intra -city day -time transit system that will service the needs of the general public, employees and the transportation disadvantaged? What alternative routes to the existing MTC routes are feasible and should be tested? What are the transportation needs in the four communities Project Tasks The tasks for the consultant are the following: 1. Analyze all existing transit services in the cities of Chaska, Chanhassen, Eden Prairie and Shakopee. This would include but not be limited to MTC, Community Social Service, taxi systems, any Section 18 routes and Shakopee Dial -a -Ride and/or Van Pool Systems. 2. Identify primary travel markets thru direct interviews with local residents, existing MTC and metropolitan data, City staff, Chamber of Commerce and a sampling of commercial and industrial employees. Data gathering thru telephone surveys, mail out surveys or personal inter- views shall be the responsibility of the consultant. Technical support will be provided by the participating agencies. 3. Identify the transit needs of the primary travel markets. These needs may include but not be limited to the tollowiny: A. Work related trips. a. Within each community. b. Those traveling to Chaska, Chanhassen, Shakopee and Eden Prairie from other areas. c. Those traveling from Chaska, Chanhassen, Shakopee and Eden Prairie to downtown Minneapolis (present MTC route) and other points such as Bloomington, outside the sub -region. d. Transportation for handicapped. e. Recreational Facilities (Community Centers, ice arenas etc.) B. Non -work related mid day service. - Eden Prairie Center. - Southdale area. - Downtown Minneapolis. C. Local non -work related trips within each city Chaska, Chanhassen, Shakopee and Eden Prairie. - Sunday services. - Churches. - Senior Citizen Centers - shopping areas. - Restaurants. - Medical Services. - Educational Facilities - including the College of St. Thomas in Chaska. / I— ECtiPct7"iON►�.f 4. t,resent a list of viable options to the committee that may include some �r or all of the followiny: Alternatives Considered for Meeting Needs 1. Work - related trips. A. Within the community. a. Dial -a -ride with pre -scheduled rides and reverse commuter. b. Fixed route. c. Flexible fixed route, deviations would ne limited and pre-scneduled. d. Shared rides/car pooling. B. Those traveling from other areas to Chaska, Chanhassen, Shakopee and Eden Prairie. a. Van or car pooling. b. Fixed route from Southdale, Eden Prairie Center, Opus complex or other park and ride and/or MTC transit point. c. Pulse -feeder System. C. Those traveling from Chaska, Chanhassen, Shakopee and Eden Prairie to other points. a. Van -pool with volunteer drivers. i. To Chanhassen Park and Ride for transfer to MTC. ii,. To point of destination; i.e. Shakopee, Bloomington, Southdale, Minneapolis. iii. Coordinate with Pillsbury bus to/from downtown. b. Mini -bus or van operated by private operator. i. To Chanhassen ParK and Ride for transfer and otner current or potential park and ride locations. ii. To point of destination. 2. Midmorning route points outside Chask-a, Chanhassen and Eden Prairie. °'a`o; Min.i-bus or van operated by private operator. i. To Cnanhassen to meet Route 67. ii. To Shakopee, Eden Prairie, Bloumington and downtown. 3. Non -work trips within Chaska, Chanhassen, Shakopee and Eden Prairie. a. Dial -a -ride. D. Fixed route. c. Flexible fixed route. 4. Work with the committee to select the option(s) best fitting the area's needs. 5. Develop a detailed implementation plan for the option(s) selected and analyze data regarding costs, revenues and benefits. Tnis data should include, but not be limited to the following; A. Uperating cost per passenger. B. Pdssenyer trips dnd passenyers per mile. C. Operating cost per mile. U. Pick-up and drop-off points and times. E. Subsidy levels required per passenger with capital equipment and non capital equipment. F. Start-up costs for capital equipoment e.g, shelters, parking lots, etc. C. Potential administrative and overhead costs. 6. Develop an evaluation program to monitor the progress of the options. 7. Present potential marketing concepts for recommended design options. The responder may propose additional.tasks for activities if they will substantially improve the results of the project. DEPARTMENT CONTACTS Prospective responders who have any questions regarding this Request for Proposal may call or write: Clark Arneson Economic Development Director City of Chaska 205 East Fourth Street Chaska, MN 55318 612/448-2851 Please note: Other department personnel are not allowed to discuss the project with responders betore the submittal of proposal deadline. SUBMISSION OF PROPOSALS All proposals must be sent to and received by: City of Chaska Attention: Clark Arneson 2U5 East Fourth Street Chaska, MN 55318 Not later than 3:UO p.m., February 1, 1985. Late proposals will.not be accepted. Submit nine copies of the proposal. Proposals are to be sealed in mailing envelopes or packages with the responder's name and address clearly written on the outside. Each copy of the proposal must be signed, in ink, by an authorized member of the firm. Prices and terms of the proposal as stated must be valid for the length of the project. PROJECT COSTS The department has estimated that the cost of this project should not exceed $32,5U0. PROJECT COMPLETION DATE The project will be completed by June 3U or within 4 months from the date of project authorization. I-RUPOSAL CONTENTS The to]lowiny will be considered minimum contents of the proposal: 1. A restatement of the objectives, goals and tasks of the project to snow or demonstrate the responder's view of the nature of the project. 2. Identification and description of the deliverables to be provided by the responder. 3. A detailed cost, person hours by task and work plan identifying the major tasks to be accomplished, sufficiently detailed that it can serve as a scheduling and managing tool as well as the basis for invoicing. 4. Identification of the level of participation of the cities involved in the project as well as any other services to be provided by the cities. 5. An outline of the responder's background and experience, with particular emphasis on transit program consulting experience and local, state, and federal government work. Personnel who will conduct the project should be identified and their training and work experience detailed. No change in personnel assigned to the project will be permitted without the approval of the Transit Demonstration Study Committee. i(Cv ilio) IIL1TT(IAI All proposals received by the deadline will be evaluated by representatives of the Transit Demonstration Study Committee. Interviews will be part of the evaluation process. Factors upon which proposals will be judged include, but are not limited to, the following: 1. Expressed understanding of project objectives. 2. Project work plan and project cost detail. 3. The consultant's theoretical knowledge and practical experience in transit programming and program evaluation. 4. The professional level and technical specialties of the statt and/or the company submitting the proposal. 5. The capability of the consultant to complete the work tasks within the time frame and budget of the project. Evaluation and selection will be completed by mid February 1985. kesults will be sent immediately to all responders. WORKERS' COMPENSATIUN The successful responder will be required to submit acceptable evidence of compliance with workers' compensation insurance coverage requirements prior to execution of the contract. MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Admin. Intern RE: Shakopee Area Transit Policy Decision DATE: December 27, 1984 On November 6, 1984 the Shakopee City Council approved the transit policies that were submitted to them by the Energy and Transportation Committee. Since that time the Energy and Transportation Committee has discussed amending several policies and adopting another. The changes and/or additions to the attached Policies are a result of questions and concerns that have arisen in the last month. Shown in Attachment Number One are three of the original transit policies that were approved in November. Listed below each policy is the proposa amendment that the Energy and Trans- portati.onCommittee is recommending for Council approval. Attachment Number Two is a new policy, which addresses a simplified dial -a -ride fare structure that the Committee is also recommending for Council approval. 1. Accept the transit policy and amendments submitted by the Energy and Transportation Committee as formal Shakopee Area Transit Policy effective January 9, 1985. 2. Do not accept the transit policy and amendments submitted by the Energy and Transportation Committee. Staff Recommendation• Staff recommends alternative #1. F�M61-TMT4.7 M- -. Move to accept the transit policy and amendments submitted by the Energy and Transportation Committee as formal Shakopee Area Transit Policy effective January 9, 1985. BS:tw Attachment Number 1 Policy Number 13. Adopted: September 27, 1984 Effective: October 1, 1984 Amended: Effective: Van Pool Holidays The following days shall be official van pool holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanks- giving Day, and Christmas Day. Van pools will not run on these days. During holiday weeks or months there shall be no reduction of fares for van pool riders. 12/20/84 - Proposed Amendment _ -1-anauage. Po1;cv Number l inc1ud he fnl1 wina Van pool drivers and backup drivers are expected to make every effort to coordinate days off so as not to leave the van Pool group without a driver. In the event that a driver is not going to be available for the van pool group, the van pool driver should contact the transit coordinator at least two weeks in advance of the scheduled driver shortage. If the van pool pasengers cannot be place in other van Pools they would have to carpool. Carpool drivers would be reimbursed in accordance with Policy Number 15. Attachment Number One Cont. Policy Number 16. Adopted: October 25, 19814 Effective: October 29, 19814 Amended: Effective: VAN POOL BACK-UP VEHICLE The Contractor shall be responsible for providing one 15 passenger vehicle which is to be used as a back-up to the dial -a -ride and van pool programs. In the event a van pool breaks down while in commuter service, the driver will call the Shakopee Dial -A -Ride office at 14145-90140 and request a back-up vehicle. If possible, the back-up vehicle will be dispatched to pick up the stranded commuters. The back-up vehicle shall also be available to van pool groups when their vehicle is out of service for a day or more and in the event their van fails to start in the morning. Each van pool group shall use carpooling as a contingency plan in the event the back-up vehicle is not available. 11/20/814 - Proposed__Amendment - Po-licy Number 16 to include the following language: When the Vanpool/Dial-A-Ride back-up vehicle is not in use (weekends and Holidays) it shall be made available to Shakopee Residents on a rental basis. The lessor would be reponsible for all gasoline costs plus $35 per day -for 150 miles of use. Additional mileage would be charged at a rate of 10 cents per mile. The lessor would also be responsible for a $250 deductible charge in the event of an accident. The lessor must show evidence of a proper drivers license (Classs A or B). Attachment Number One Cont. Policy Number 17. Adopted: October 25, 1984 Effective: October 29, 1984 Amended: Effective: BAD WEATHER CANCELLATIONS On days when hazardous driving conditions are apparent, it shall be the responsibility of the van pool driver to determine whether or not the van will proceed on it's daily route. When the driver decides that conditions are to hazardous to warrant driving, he/she shall be responsible for contacting all the regular riders in his/her van pool. The flex -pool drivers will also be responsible for contacting WCCO and KSMM radio stations announcing their route cancellation. On days when van pool routes are cancelled due to incl mate weather there shall be no fare reductions for the riders in the van affected. 12/20/84 - ProDosed Amen meat - Policy Number 17 to include the follow na languaa-e In the event of inclemate weather the van pool driver may determine at his/her own discretion whether starting later in the morning might be appropriate. If the van pool driver should pursue this option he/she would be responsible for contacting the members of his/her van pool group. Conversely, a van pool driver may at his/her discretion determine whether or not it might be appropriate to make the return trip to Shakopee prior to the normally scheduled time. If this option is pursued the van pool driver would once again be responsible for contacting the members of his/her van pool group. Attachment Number 2 1984 Dial -A -Ride Fare Structure (Never formally adopted as Policy) Sr's and Adults Students 24 Hr. or More Advance $1.00 $ .75 Reservation 2 - 214 Hr. Advance $1.50 $1.00 Reservation 0 - 2 Hr. Advance $2.00 $1.50 Reservation 12/20/84 - Proposed- Policy: Adopted: Effective: Policy Number 19 Dial -A -Ride Fare Structure Sr's and Adults Students Children under 6 12 or More Hour Notice $1.00 $ .75 $ .50 Less than 12 Hour Notice (2 Hr. Notice Appreciated) 1.50 1.00 .75 1�a-; TO: Mayor, Council Members FROM: Tom Brownell, Chief of Police SUBJECT: Hiring Police Officer DATE: January 3, 1985 INTRODUCTION Council approved the hiring of one additional police officer January 1, 1985. BACKGROUND Funding for the increase of one patrol officer is included in the 1985 budget. The Minnesota Police Recruitment System and the Shakopee Police Civil Service Commission will be involved in the hiring process. RECOMMENDATION Commence the hiring process for one additional patrol officer. COUNCIL ACTION REQUESTED Direct Staff and Shakopee Police Civil Service Commission to commence the hiring process for one police patrol officer. fzb TO: Mayor, Council Members FROM: Tom Brownell, Chief of Police SUBJECT: 1985 Investigative Vehicle Purchase DATE: December 27, 1984 INTRODUCTION Council approved $6,500 for the purchase of one used investigative vehicle in the Capitol Equipment Budget for 1985. BACKGROUND For the past three years the department has been purchasing one used vehicle annually, which is operated by two persons conducting investigation. The concept of two persons having to use one vehicle for this purpose is non-productive, as one investigator has to remain in the office until the vehicle is available. With the opening of the racetrack additional mobility for the investigators will be required. The department requests authorization to purchase two used vehicles at a cost of $6,500 for both units, as budgeted. This request has been approved by the equipment purchasing committee ($3,250 per vehicle) . RECOMMENDATION Authorize the police department to purchase two used vehicles at a cost of $6,500 as budgeted for 1985. COUNCIL ACTION REQUESTED Authorize the police department to purchase two used vehicles at a cost of $6,500 as budgeted for 1985. ` r.► i i XIL 129 East First Avenue, Shakopee, Minnesota 55379 �,'/ MEMO TO: TTy ailMTj'Tl--I--- ANT) ('TTY COUNCIL FROM:_211?I T(' ORKS REPT. _ SUBJECT: FAP T TA EQUIP, PURCHASE - PARK DEPT. DATE -LE -c. 31, 1984 I�'�!TRODETI ON ; THE 1984 CAPITAL EQUIPMENT BUDGET PROVIDES $ 10,000 FOR REPLACING OUR 1065 MODEL 404 INTERNATIONAL-HARVESTOR TRACTOR FOR THE PARK DEPT. THIS TRACTOR IS USED FOR GROOMING ATHLETIC FIELDS IN THE SUMMER SEASON, AND PULLING THE ICE SHAVER AND OPERATI14G THE REAR MOUNTED SNOW BLOWER AROUND THE ICE SKATING RINKS IN THE WINTER SEASON, THIS TRACTOR IS ALSO USED FOR PULLING VARIOUS PARK RELATED EQUIPMENT, ALSO, DAC;:GROUND r EQUIPMENT CRITERIA FOR QUOTATIONS WERE SPECIFIED AND PRESENTED TO 3 LOCAL EQUIPMENT DEALERS IN'IMMEDIATE AREA THAT SPECIALIZE IN TRACTOR TYPE EQUIPMENT OF THIS TYPE AND SIZE, THE EQUIPMENT CRITERIA PRESENTED FOR QUOTATIONS WERE AS FOLLOWS; 1. DIESEL ENGINE - AT LEAST 30-35 NET HORSEPOWER, 2. LIVE PTO FOR OPERATING SNOABLOWER, 3. FRONT MOUNTED LIVE PUMP CAPABILITY - FOR POSSIBLY OPERATING A HYDRAULICALLY DRIVEN FRONT MOUNTED.SWEEPER (FOR RINKS AND SIDEWALKS) 4. 4 WHEEL DRIVE CAPABILITY - FOR PULLING ICE SHAVER AND SNOWBLOWER. 5. 2 SPOOL ACTING HYDRAULIC REMOTE VALVES - FOR CHUTE CONTROL(SNOWBLOWER) 6. DIAMOND TREAD "TURF TYPE" REAR TIRES - FOR NOT DAMAGING TURF. 7. "ALL WEATHER" HEAVY DUTY CAB WITH ROLL BAR PROTECTION BUILT-IN, WITH HEAVY DUTY HEATER/DEFROSTER (PRESSURIZED, PREFERRED), FRONT AND REAR WIPERS. 8. POWER STEERING. THE QUOTATIONS WERE TO INCLUDE A TRADE-IN PROVISION FOR THE 1965 MODEL 404 INTERNATIOL-HARVESTOR TRACTOR WITH CAB AND LOADER ATTACHMENT INCLUDED. r, QUOTATIONS RECEIVED AND TABULATED FOR YOUR CONSIDERATION, LANG EQUIP, CO. MODEL 5020 ALLIS CHALMERS (NEW) LIST $ 7864 NET H.P.- 21 DIESEL 2 CYL. FRT -SETUP 250 4 WHEEL DRIVE CAB ETC 2650 NO POWER STEERING 10,764 LESS TRADE-IN - 3639 1NET117P°ICE $ 7,125,00 MODEL 5030 ALLIS CHALMERS (NEW) LIST $ 8950 NET ii. P, 26 HP DIESEL 2 CYL. FRT -SETUP 250 2 WHEEL DRIVE ONLY CAB ETC 2650 NO POWER STEERING 11,850 LESS TRADE-IN - 3,725 .n ru P��I V-L $ 8,125.00 MODEL 6140 ALLIS CHALMERS (NEW) LIST $16,45$ NET H.P. 41.8 HP DIESEL 3 CYL. FRT -SETUP 800 4 WHEEL DRIVE REMOTE VALVES 586 NO POWER STEERING CAB, ETC, 2,950 LESS TRADE-IN -0,,800 NET PRICE $10,994.00 WHITE MODEL 2-62 (USED) USED LIST $ 9,500 LESS TRADE-IN 21;200. NET PRICE $ 7,300, 00 LAKE STATE EQUIP, CO. BURNSVILLE FORD t"IODEL 2110 (USED) NET PRICE $12,00,00 QUOTATIONS CONT, F. 5 ) °!' C - LONG LAKE FORD TRACTOR CO, MODEL 1710 FORD (NEW) LIST PRICE $ 8,337 26 H.P. DIESEL 3 CYL, CAB 2,658 4 WHEEL DRIVE POWER STEERING 10,995 LESS TRADE-IN -2,675 PRESSURIZED CAB NET PRICE $ 8,320 MODEL 1910 FORD (NEW) LIST PRICE $ 9,663 32 H.P. DIESEL CAB 2,658 4 WHEEL DRIVE POWER STEERING 12,321 PRESSURIZED CAB LESS TRADE-IN -2,675 NET PRICE $ 9.1646 ALTERNATIVES: 1.' ACCEPT BEST BUY QUOTATION FROM LONG LAKE FORD TRACTOR CO, FOR A MODEL 1910 FORD TRACTOR AS SPECIFIED FOR $ 9646,00 INCLUDING TRADE-IN OF OUR 1965 MODEL 404 INTL.-HARV. TRACTOR, THIS QUOTATION MEETS OR EXCEEDS ALL OF OUR SPECIFICATIONS, 2. ACCEPT THE LOWEST QUOTATION FROM LANG EQUIP, CO. FOR THEIR ALLIS CHALMERS MODEL 5020 TRACTOR FOR $7,125, THIS TRACTOR DOES NOT MEET SPECIFICATIONS, 3. ACCEPT LOW PRICE FROM LANG EQUIP, FOR A USED WHITE MODEL 2-62 TRACTOR FOR $ 7,300, 4. REJECT ALL QUOTATIONS, 5. OBTAIN MORE QUOTATIONS, RECOMMENDATION: ALTERNATIVE # 1, ACCEPT BEST BUY QUOTATION FROM LONG LAKE FORD TRACTOR CO. FOR A MODEL 1910 TRACTOR, AS SPECIFIED, FOR-$ 9646,00 THIS QUOTATION MEETS OR EXCEEDS ALL OF OUR SPECIFICATIONS, AND INCLUDES. THE TRADE-IN OF OUR 1965 INTL.-HARV, MODEL 404 TRACTOR. ACTION NEEDED: ACCEPT QUOTATION FROM LONG LAKE FORD FORTI A MODEL 1910 FORD TRACTOR C /1D It Qr,LlP nn rnl n - i IIT-, T NIr nnrnr—r 111 nC TNITI — HAD\/ 71)Ar7(1Q 129 East First Avenue, Shakopec, Minnesota 55379 • I.� J.� til MEMO `i0: CITY ADMINISTRATOR AND CITY COUNCIL FROM: PUBLIC '&ORKS DEPT, SUBJECT; CAPITAL EQUIP. PURCHASES DATE: DEC. 23, 1984 I INT ROD UCT I ON: THE 1984 CAPITAL EQUIPMENT BUDGET ALLOWS FOR A PURCHASE OF A "PUP" TAG -A -LONG TRAILER TO BE USED FOR INCREASING HAUL PRODUCTION WITH OUR TANDEM TRUCK, COUNCIL RECENTLY AUTHORIZED PURCHASING A V -PLOW FOR OUR NEWLY PURCHASED FRONT END LOADER. Al EGOTIATIONS FOR THESE ITEMS HAVE BEEN COMPLETED, AND THESE QUOTATIONS ARE TO BE PRESENTED TO THE COUNCIL FOR THEIR CONSIDERATION BACKGROUND PUP TRAILER THE CAPITAL EQUIPMENT BUDGET ALLOWS $ 5500 FOR THE PURCHASE OF A PUP TRAILER. THIS TRAILER IS CAPABLE OF HAULING APPROXIMATELY 8 TO 10 TONS OF EXTRA MATERIAL PER HAUL CYCLE BEHIND THE TANDEM TRUCK AS THE TANDEM HAULS ITS' NORMAL PAYLOAD OF 13 TO 15 TONS OF MATERIAL. THE TRAILER WILL, NATURALLY, CREATE A SLIGHTLY LONGER TIME TO COMPLETE HAUL CYCLE, BUT THIS WOULD BE GREATLY OFFSET BY THE INCREASED PAYLOAD PER CYCLE, THE TANDEM IS POWERED BY A 477 C.I.D. ENGINE AND A 13 SPEED "ROAD RANGER 11 TRANSMISSION WHICH WILL GIVE THE PULLING VEHICLE ADEQUATE POWER TO PULL THE LOADER TRAILER. PiANY CONTRACTORS USE THIS METHOD OF INCREASED PAYLOAD INSTEAD OF USING LARGER SEMITRAILERS (GONDOLA TYPE), BECAUSE THE PUP TRAILER CAN BE EASILY DISCONNECTED, AND THE TANDEM CAN BE USED FOR OTHER SPECIAL OPERATIONS AS A SINGLE UNIT, A PUP TYPE TRAILER, IN OUR OPERATION, WOULD BE USED IN HAULING GRAVEL TO OUR RURAL ROADS, OR TO BE USED FOR HAULING SAND OR SALT TO OUR STOCKPILE, ETC, IT WOULD NOT BE NORMALLY USED FOR HAULING SNOW, EXCEPT UNDER CERTAIN CONDITIONS WHERE MA4UEVERABILITY WOULD NOT BE A PARTICULAR PROBLEM IN THE LOADING AREA, OR IN THE DUMPING ZONE. IT GENERALLY TAKES SOME SKILL TO UNLOAD A PUP TRAILER, BECAUSE THE TRAILER IT GENERALLY TAKES SOME DEGREE OF SKILL TO UNLOAD A PUP TRAILER, BECAUSE THE TRAILER HAS TO BE It JACKKNIFED It INTO A DUMPING POSITION SO AS NOT TO INTERFERE WITH THE DUMPING OF THE TANDEM TRUCK. THIS UNLOADING ACTION IS NORMALLY NOT A PROBLEM FOR A SKILLED DRIVER BUT WILL REQUIRE SOME THOUGHT FOR DRIVER SELECTION. RECENTLY, WE LOCATED SEVERAL USED PUP TRAILERS AND HAVE DONE SOME NEGOTIATING WITH THE VENDORS FOR THE BEST PRICE AVAILABLE TO US. 1967 HEIL (GOOD CONDITION) KAPPERS BROS, CONSTRUCTION CO OF SPRING VALLEY, MINN. $ 5150 1970 DUNHAM (FAIR CONDITION) MAC QUEEN EQUIP. CO. ST. PAUL, MN. $ 5850 THESE PRICES ARE F.O.B. TO SHAKOPEE, AND ARE IN LINE WITH THE CURRENT USED PRICES FOR THIS TYPE OF EQUIPMENT. BOTH TRAILERS APPEARED TO NEED SOME TIRE REPLACEMENT, AND IT WOULD BE OUR SUGGESTION TO USE THE REMAINDER OF THE CAPITAL EQUIPMENT MONEY AVAILABLE ( $ 350) TO REPLACE SEVERAL OF THE TIRES ON THE UNIT. V—P LOW ON DECEMBER 4TH, 1984, COUNCIL AUTHORIZED THE PUBLIC WORKS DEPT. TO PURCHASE A V -PLOW FOR THE NEW FRONT END LOADER. THE V -PLOW IS NORMALLY USED FOR PLOWING ALLEYS, OR OPENING EXCESSIVE DRIFTS OR HEAVY ACCUMULATIONS OF SNOW, ETC. THE FOLLOWING QUOTATIONS HAVE BEEN' OBTAINED: FALLS MODEL V-90: MACQUEEN EQUIP. CO. ST. PAUL, Mid. $ 3830 (NEW) FALLS MFG, CO. LITTLE FALLS, MN. $ 3920 (NEW)! ALTERNATIVES: 1. ACCEPT LOW QUOTATION FROM KAPPERS CONTR. CO. FORA USED 1967 HEIL PUP TRAILER (DELIVERED) FOR $ 5150. 2. .ACCEPT LOW QUOTATION FROM °MACQUEEN EQUIP. CO. OF ST, PAUL FOR A MODEL V-90 V -PLOW FOR $ 3830. 3. REJECT ANY OR ALL QUOTATIONS PRESENTED. ACTION REQUESTED: 1, ACCEPT LOW QUOTATION OF $5150 FROM KAPPERS CONSTR. CO FOR A 1967 HEIL PUP TRAILER FOR THE PUBLIC WORKS DEPT. 2. ACCEPT THE LOW QUOTATION FROM JMACQUEEN EQUIP. CO FOR A V -PLOW FOR $381 Iohn K. Anderson, City Administrator �Of� From: Gregg Voxland, Finance Director Re: Jaycee Funding for Tahpah Water & Sewer Date: January 3, 1985 Introduction & Background Attached is a copy of the agreement with the Jaycees for funding for the Tahpah water and sewer project. Also, included is the cost estimate provided the Jaycees before the agreement was signed. The project costs recorded as of 12/10/84 are: Contract payments $50,724 Engineering 17,119 Other 2,010 Projected final costs of the contract are $52,343 of which $3,000 for a pressure tank is considered outside of the agreement with the Jaycees (see attachment). Bo Spurrier and myself met with Rod Rue of the Jaycees on 12/17/84. Mr. Rue represented that the Jaycees position was they would pay the actual construction cost (contractor) plus up to 18% of that for engineering. To date the City has received $45,000 from the Jaycees. Their income was less than expected this year and therefore want to amend the agreement to provide for paying the balance by 12/15/85. The payments are tabulated below: Jaycees pay construction (contract) costs $ 49,343 plus 18% of above for Engineering 8,882 Total cost to Jaycees 58,225 Payments received to date —45,000 Balance due 12/85 13,225 The Jaycees position and belief of what was agreed to do not match the written agreement signed by both parties. However, the difference amounts to only $1,775 and staff feels that inview of the contributions of the Jaycees to the community and the facility the City has at Tahpah park, the City probably does not have to be at odds with the Jaycees over $1,775. The Park Reserve Fund is paying the balance of projects costs. Alternatives 1. Insist on full payment of total $60,000 for 12/84 (immediately) 2. Amend agreement on full payment of total $60,000 by 12/85. 3. Amend agreement for payment of total $58,225 for 12/84 (immediately) 4. Amend agreement for payment of total $58,225 by 12/85. Recommendation Alternative No. 4 Action Requested Move to authorize the appropriate city official to execute an amended agreement with the Jaycees to provide for a total contribution of $58,225 for Tahpah water and sewer and final payment of $13,225 be due 12/15/85. AGREEMENT between the City of Shakopee and the Shakopee Jaycees The City of Shakopee agrees to and the City Council has directed the installation of water and sewer service to Tahpah Park in 1984. Construction shall be in accordance with plans and speci- fications developed by the City Engineer, who shall oversee the project. The Shakopee Jaycees hereby agree to pay to the City, the total cost of the project. Estimated cost of the project is $63,044 including contracts, engineering and inspection. Total cost to be paid by the Jaycees shall not exceed $60,000. Payment shall be made by depositing $5,000 upon execution of this agreement, $20,000 by June 30, 1984 and paying the balance by December 15, 1984 with no interest charged. The final balance due date of December 15, 1984 may be extended by mutual agreement of the City of Shakopee and the Shakopee Jaycees. Shakopee Jaycees Presi ent Date � Treasurer Date I n / C /1 City of Shakopee i O yor Da e� A m'nistrat rf Dame r at� INCORPORATED 1870 0 ENGINEERING DEPARTMENT 129 E. 1st Avenue - S,a.c ec�, Minnesota 55379-1376 (612) 445-3650 TO: John K. Anderson, City Administrat FROM: H.R. Spurrier, City Engineer SUBJECT: Tahpah Park Sewer and Water Servic DATE: September 4, 1984 1 NTRODUCT I Off] : Oa® August 28, 1954 1 advised City Council that a pressure tank would be necessary for Tahpah Park. The tank needed a capacity of 350 gallons. I have investigated the alternativee pressor` tank installations and the most dependable and effective instal- lation will be the installation of ='ne !8 'footZ sect on of duc- tile ca --t iron pipe installed in line immediately outside the building. This pipe would function as a pressure tank holding approximately 425 gallons, 21'= more than the 350 gallon press - Sure tank recommended. Pressure rat ir,g is no Problem with this type of installation because the pipe is designed to with- stand 150 pounds. Durability is no problem because this kind of pipe has a service life in excess of 10Q_', years. On August 29, 19841 had est i mat ed this installation to be The actauj cost Of the Change Order is $3, deo. clo. This modifi- cation corrects the problem theoretically but may no d yonal- p;^oc+f the installation. The cost of vandalpr+_tt_+fing the system is adds an additional $1, 500. 00. This is the cost Of inserting two � pressure sustain- ing valves inline. The total amount of increase due to change Orders far this contract is -,4,152.011) B. S percent of the or^ i g i na l contract amount. Adding the p•.+tential cost of pressure sustainir,g valves, the total increased cast due to change orders could be -5, 652. 0" "Y 11 . S percent f Othe or- 1g1Y1a1 Cont} -act ar,-,c++_int. ACTION REQUESTED_ A rll.=tt ion to authorize proper, Cit officials City t offi cia�t+D execute Change 0r -der Nurniber 3 for Tahpah Park Seg+e:^ and itiazer SLrvi=e in^reas- t l rt L' Contract art = t_t ri t t+ . i i, +moi (�'1. ,71 t, ,- <- , 5a, 722.5 . ing the ca end"?-, fays- fon c+_'rnplet i _+r. by 45 days S-0 this.., tha �.Ort- _, e izin dote -s n_ vJ -D-- _;be: 15 1 ':?c,cr. H'aS/ art: p MEMO TO: John R. Anderson/City Administrator FROM: Steve Hurley/Engineering Technician RE: Tahpah Sewer & Water DATE: May 15, 1984 The following are costs for Tahpah sewer and water. Bid Amount 10% Const. Contingency Subtotal: 13% Design Cost 5% Inspection Cost Total: $48,570.50 $ 4,887.05 $53,427.55 $ 6,945.58 $ 2,671.38 $63,044.51 APPROVED FOR SUBMITTAL -,10'4 from Leroy Houser, Building Inspector Listed below are inspection, maintenance and permit require- ments that should be incorporated into the new license ordinance. 1. Prior to issuing a license for a new facility, or existing building which has never had a liquor operation before, the facility shall be inspected by the City Building Official, Fire Marshal and Electrical Inspector for full compliance with all applicable codes. Should nonconforming uses or code violations be found, they shall be corrected prior to the issuance of the license. 2. All facilities operating under City of Shakopee liquor license shall be connected to public sewer and water. 3. Occupant Loads. All liquor establishments shall have room capacity posted for permitted occupant load as computed by Table 33A of the Uniform Building Code. (State Code) (Council may wish -to add suspension or revocation clause based on occupant load violations.) 4. All liquor establishments are required to secure permits prior to any construction, remodeling or decorating which will alter floor plans, occupant loads, wall, ceiling or floor covering or any electrical, mechanical or structural change. 5. Prior to reissuance of liquor license a code com- pliance certificate must be issued by the Building Official LH:cah Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Insurance Bidding Date: January 3, 1985 Introduction & Background The property/ liability, umbrella, police liability and public officials insurance policies expire 6/30/85. The steam boiler insurance expires 4/4/85. It has been 3 years since quotations were obtained on the major policy at which time the 3 year—cycle was agreed upon. There is no requirement to bid or obtain quotes on these policies but it's assumed that Council desires to do so. In order to have adequate lead time, staff needs to start working on the process soon. Included in the 1985 Budget is $4,000 for the services of a "risk manager". Lou VanHout has indicated that he would like to have a consultant utilized and would participate in the cost. The functions to be performed by such a person are: 1) Review present policies for coverage/exposure. 2) Prepare specifications for bidding insurance. 3) Evaluate quotations. 4) Make recommendations and present to Council. 5) Order policies, review invoices and issued policies. The reasons for using a consultant are to try to resolve the continuing questions of whether the City has the right coverage and if it's adequate. In addition, insurance is complex and staff is not qualified to answer those questions or to evaluate and compare policies. Previously we have relied upon the expertise of our current insurance agent and our attorney for the above services. However, no other agents have responded to requests for quotations previously. It would not be fair to expect Capesius Agency to evaluate other agents proposals or vice versa. Attached is a draft of a request for proposals for insurance consulting services. It is derived from two other examples. If Council members have suggested changes, please let me know. Alternatives 1. Proceed with obtaining proposals for consultants. 2. Rely on staff 3. Rely on vendor representation 4. Solicit 3rd party volunteers from the insurance field to perform consultant functions outlined above. Recommendation Alternative No. 1 for reasons listed above. Action Requested Move to authorize staff to seek proposals for the services of an insurance consultant for various 1985 insurance policies. GV:mmr CITY OF SHAKOPEE Request for Proposals Insurance Consulting Services The City of Shakopee is seeking proposals for insurance consulting services for 1985. Respondents will complete the form below and respond to questions. Proposals are for independent consulting services only, not for agent services or approaching the market place on behalf of the City. Proposals are due at City Hall, 129 East First Avenue, Shakopee, MN. 55379, Attn: Gregg Voxland, no later than 4:00 January 28, 1985. Any questions and requests for bidding information should be directed to Gregg Voxland, 445-3650. Services Proposals are for the furnishing of services including 1. Review of current policies 2. Prepare specifications 3. Answer bidder (quotations) questions 4. Review/evaluation of quotations 5. Prepare recommendation and present at City Council meeting 6. Order policies, review invoices and review issued policies Not to Additional Exceed Cost Hourly rate Est. hours Total Charges Maximum Group Health, Life, Accidental Death & Dismember. & Long -Term Disability Workmen's compensation Property/Casualty, Umbrella, Steam Boiler, Police Professional Auto. Crime and Public Officials & Employees Liability Personnel Individual providing service Experience and qualifications Governmental experience Professional education and designations Insurance -liability, and errors and omissions (None) ($0-500,000) ($500,000-1,000,000) (More) Current governmental clients Other references: ak Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Employee Assistance Program Date: December 19, 1984 Introduction & Background Council has authorized for 1984 and employees have made some use of the employee assistance program. Council has recently seen the results of a survey on the program. The contract with dor and associates has a renewal date of January 1. There are funds included in the 1985 Budget for this program. The City cost of the program is $810.75 and Community Services is $69.00 for a total cost of $879.75. The per employee rate is unchanged. Alternatives I. Authorize execution of agreement for 1985 2. Do not authorize execution of agreement Recommendation Alternative no. 1 Action Requested Move to authorize the City Administrator to execute an agreement with dor and associates for an employee assistance program for 1985 in the amount of $879.75. GV :mmr i :urr Your Em-ploye.e Assistance Program Quarterly Report The numbers below indicate the employees of your company and/or dependents who have received either information and referral or diagnostic and referral and counseling services from dor and associates, inc. during the three months listed. It also indicates the number of hours of service that our counselors have provided, per case, and in total: This report indicates only the cases which have been closed. It does not include employees who are currently receiving assistance via the program. If you have any questions concerning this report, please contact Marie Wagner at 332-4805. Month Telephone Counseling and/ `�-- In -Person - Total # Total `ervi or Information Counsel incl Clients Hour". Emotional. & Referral Financial Legal # of # of # of # of J clients service clients service hours hours V Running Total for your ent contract I ' � 2 y /,�_ -- ---____ ear �_3 Drimnry D--kl-- A-- — _f� ( .,C✓/ , :e Month Cheri ca 1 Fami lyl Personal/ _ Dependency Marital Emotional. Career Financial Legal ... .. �. �;_...., r.,, :. �..,. r..'•., �. z'f:vvt.fi^: �r...��;.. Jig Su r J f or a0L, aF'SOC-ateS, inc. and your e=lover would like your feedback regarding your Emoiovee Assistance 1'ro7ram so that the program can be improved or changed to better serve vou. 'Please answer the folio6.ing, anonymous, questionnaire and return as directed by your employer. i. have vou or any member of your far, -"IV used Your Empiovee Assistance vrOT-ram? 2 yes ='S no If yes, please answer the following questions. A. Phone cu_1 only Office visit 2 4i of visits_'1," L. Source of referrnl: Self Supervisor Other Wcre you treated courteously by the person answering the pnone? Yes z No----- If no, please explain C. Did the counselor help you with your stated problem? i yes no If no, please explain. D. If you were referred elsewhere for further services, did you go? L yes no If no, please explain. E. Was the referral appropriate? (i.e., did you receive the help you needed?) i yes no If nc, please explain. I. If you have not used the services, please check the most appropriate reason. I have not needed the service I did not know they were available.. I imer-, they were available, but did not know how to reach the counselor I tried to use the service, but no one ever called me back. tried to use the service, but I did not like the person I talked to on the telephone. Other, please explain NOV6rr, O'� �YO�.nrd -Tv i' I. Location of Offices A. Do you know where the offices are located?/� yes �, no Are the offices convenient f or vou?" of town which, would be more convenient oto you.MeTro+ no, please give an area B. If you have been to the office, did vou find the offices attractive and com..�Fortable? / yes 17 no If no, please explain. V. would you recommend that your emplover continue this program? 2(o yes y no Please indicate your opinion: /7 This program shows =y company cares about me and other employees 2 Programs like this should not be offered by companies i✓, I believe this is a valuable service S I don't thinh out company needs this service. Services such as the employee assistance prograr_-: /2 improve my attitude toward my co=any, �a make no difference in my feelings about my company* ad;iti.onal comments a/lease �._ite/ any additional corrnents or. the back of this sheet. VONT JMGoe by ON 1J ONCj S �/ / WG f4/G ✓".. 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V�V y� - ic A fA :c - r R1 � i(1 Yl � � MSI ` H•1 IV .y 1 nn w I m c I N ti C C; twin I I A a 1m Ivl y 0 iH rr v u tv c c .,Im Im bI , n h b w NO C = M1 hKl �n 10 ir H fA {2 nI 1 AIC O J IO P + .a Y 111 P AA 11 1 1 I1 1 O Iv1 W Wly,l r +yam r P Ir fti 10 lz O IV 1 - j� O 10 w J r 1 I w I GI I i I I t I. I � C=TSS CDF_25HAKOIPEa INCORPORATED 1870 * ENGINEERING DEPARTMENT * 129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Adm i n i st ra- FROM : H. R. Spurrier, City Engineer SUBJECT: Valley park Drive and 12th Avenue Improvement No. 1984-5 DATE: January 4, 1985 INTRODUCTION: attached is Change Order No. 4 for the above referenced project to be approved and executed by City Council. BACKGROUND: The Contractor was ordered to repair the two gate valves along Valley Park Drive by Shakopee Public Utility Commission. These gate valve boxes were damaged because Shakopee Public Utilities did not know the valves existed and did not locate them with the other water system improvements when requested to do so by the Contractor prior to the excavation process. The damage occurred as a result of the grading operation. Ordinarily, the utility would be responsible for any damage if their facilities were not properly located prior to commence- ment of work. I am recommending payment only because the Shakopee Public Utility Commission locator is an agent of the City in the admin- istration dmin- istration of these contracts. This particular incident and several others that have occurred on this project as well as other projects in the City have brought a policy matter that should be resolved prior to the next construction season. The policy matter is whether Shakopee Public Utility Commission should be treated as other utilities when their facilities must be protected or relocated, or whether Shakopee Public Utility Commission would be given special treat- ement such as they are here, and paid for work that would ordinarily be the responsibility of the utility company. It is my recommendation that Change Order No. 4 for Valley Park and 12th Avenue Project No. 1984-5 be approved, and fur- ther, that City Council direct staff to prepare a draft policy on the protection and relocation of Shakopee Public Utility Commission facilities within the City of Shakopee right -of -Way. Valley Park Drive & 18th Avenue January 4, 1985 Page 8 ACTION REQUESTED: 1. A motion approving Change Order No. 4 for Valley Park Drive and 12th Avenue Public Improvement 1984-5 in the amount of $354.75. 2. A motion to direct proper City staff to prepare a policy recommendation to specify the City's obligation in the protec- tion and relocation of Shakopee Public Utility Commission facil- ities within the City of Shakopee right-of-way. HRSlpmp VDPCHOR4 Order J;o.: 4 Street Construction... Valley reject J;a7ne: Park Drive.., and 12th Avenue Date: 'December 21, 1984 1984- Original 984-Original Contract Am,)u,;t 755,156.50 Change Order(s) No. "hr' J;o. 3 - � 16,535.95 Total Funds Lnc=ibered J'riol' to Ci;a;:}.� 771,692.45 - DescriPtion of work to be (�sdd�C : Replacement and extension of two 2 broken or bent gate valve boxes along west side of Valley Park Drive between( ) Industrial Boulevard South and Valley Industrial Boulevard North, in accordanealley with attached extra work request. The above described work shall be incorporated in the Co^ r under the same conditions specified in the ori,"' _. act, referenced move othervi 1 zl Contract ' se specified herein. Any Work not so :,J,ecificl :hili b� as =:.ended unle�r. with the Standard Specifications adopted bP-r.ormed in accordance y the City cf S' - ee,,.,, The amount of the Contract shall be ( increased/Uc}W"U' (I) c W_ 354.75 The nutiber of calendar days for completion shall be (increased/decreased') b 0 Original Contract Amount y - —• C ange Odder (s) Ido 755,156.50 No. 1 is recinded) —1-- �hru 4 16,890.70 Total Funds Encumbered 772,047.20 Completion Date: June 28 1984 The undersigned Contractor hereby agrees to pe2-ro:7,, the work specified in this Change Order in uccoJrl:incL with the specifications, conditions and prices specified herein. Contractor: Richard Knutson, Inc. JJ . Tli.1e: Date. A?1'ROVED AJ�i RECO?•?'•;�h'DED: City Engineer _71 —7 - APPROVED: City of Shakopee By: p0vi1''W D: Shakopee Dubuc Utili+ies Cc -^fission !•:,i:: s C yr Date l' ay or Date AJ-,Protled as to fcrr; t�: -- day of Cit. Ad.:nini strstor --- Date 19 City Clerk, Date �ney Barton-Aschman Associates, inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 December 21, 1984 Mr. H.R. Spurrier City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Re: City of Shakopee Project No. 1984-5 12th Avenue and Valley Park Drive Dear Mr. Spurrier: Enclosed, please find Change Order #4 for incorporation into the 12th Avenue and Valley Park Drive construction contract. Copies of the extra work request by Richard Knutson, Inc. and an approval letter from Dave Warzala for that request are also enclosed for your reference. Sincerely, James H. Unruh Associate JHU:jkc Enclosures Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 November 15, 1984 Mr. H -R, Spurrier City of Shakopee 129 Bast First Avenue Shakopee, Minnesota 55379 Re: City of Shakopee Project No. 1984-5 12th Avenue and Valley Park Drive Enclosed please find the approved extra work request submitted b The repair of the two existing gate valves was necessitated due to an oversight Shakopee Public Utilities in locating the valves prior to commencingy Richard Knutson, Inc, tonby Please administrate as you deem a grading operations. appropriate. Sincerely, Da"Vid B. Warzala Senior Associate DBW:jkc Enclosure KnLITcCn .enc. November 2, 1984 Barton-Aschman Associates 1610 South Sixth Street Inc' Minneapolis, MN 55454 Attn: Dave Warzola RE: Street Construction Pro' 12th Ave. and Valle sect 84-126 Shakopee, Minnesotay Park Drive Dear Sir: Approved Bi Date Approved Client/Job No. '.C!�.> Rec'd Evanston in formulating mit the following info emulating compensation for to you for us on the above referenced pror extra work your use sect, completed by October 23, 1984 Number - Extra/Time and Material Work 1882 (Attached) Sheet * Labor, maandia s pens excavate and equipment ex This work Pair two each e necessary to is to be considered extra gate salves. department had not extra because Prior to the excavation located the water they became Process these salves damaged from the s , and as a direct result, Foreman w/truck quent work operations. Backhoe w/operator 1 hr. @ $32.00/hr. Loader w/operator h`s. @ $91-50/hr.$ 32.00 Laborers hr. @ $80.00 137.25 Gate Valve Box Ass 1 `�ys' @ $27.00hr• 40.00 y• 1 each /hr. 40.50 Total Amount of @ $105.00 105.00 After Compensation Re � having a chance quested $354.75 me immediately if to review this s arran you are not ubmittal, please call your arrangements can be made. Otherwise agreement so that other Payment. incorporation of this billing into would appreciate Our next progress Thank you. Respectfully Submitted, RICiiARrj K�'LT^'SON INC. TJR/jbk Tom J TRAVELERS TRAIL • RYA BURNSVILLE, MN 65337 • 672/89C)-88 1 1 v u cc \ v � I 1_C v C v E � i 3 O i Q 0 �1 i. � L r m O m o Z m s m a U m Z L ' W .c m :1 Y � m m y a CD Z `o T E E . y) c ; d , Y O � � o p � Y^^ n k r v O 4O cc o E am sC� O ai m ti O O C J 0 v { 0 0 _ � J n J� Z J co J CO y O Q C 3 W U ✓7 _1 -7 ]>_J G a[ `o Cc,) f a %► J Z ` V Z 2 _ v � c m �' E o -- o p u �, U o Qz Z5 C:) Z:) a° O w a z u m m m m N m CL E m E 0--F- E U m N CD cn 1 j !S W m J n (% U m J a n 0 m O m m 3 -, ti cc 1_C v C i 3 O i 0 i. � L r m O m c m s U m Z L m c Y � m m y a c Q `o T E E . 0 -, ti C=TY CSF �HAYCQPEE_ INCORPORATED 1870 * ENGINEERING DEPARTMENT * 129 E. 16t Avenue - Shakopee, flinnesota 55379-1376 (612) 445-3650 MEMO TO: John K. Anderson, City Administrator FROM: H. R. Spurrier, City Engineer SUBJECT: JEJ Drainage of Former Chicago, Milwaukee, St. Paul, and Pacific Railroad Right -of -Way DATE: January 4, 1985 INTRODUCTION: Attached is the Certificate of Completion for the JEJ Drainage Pro J ect , Contract No. 1984-3. BACKGROUND: All of the work for this project has been completed in accord- ance with the contract. S.M. Hentges & Sons, 1523 West 3rd Avenue, Shakopee, MN, 55379 has been paid in full with Semi - Final Estimate Voucher (No. 3). ACTION REQUESTED: Motion to accept the Certificate of Completion for JEJ Drainage of former Chicago, Milwaukee, St. P u1, and Pacific Railroad R. O. W. Contract No. 1984-3. _ r: CONTRACT NO,: CERTIFICATE OF COMPLETION 1984-3 DATE: January 3, 1984 PROJECT DESCRIPTION: JEJ Drainage of Former Chicago, Milwaukee, St. Paul, and Pacific Railroad Right of Way. CONTRACTOR: S. M. Hentges & Sons 1523 West 3rd Avenue Shakopee, MN 55379 ORIGINAL CONTRACT AMOUNT , , . , , , , , , , , , $45,656.13 QUANTITY CHANGE AMOUNT , , , , , , , , , , , , , $ -4,673.77 CHANGE ORDER NO. 1 THRU NO. 3 AMOUNT . , . $ 975.00 FINAL CONTRACT AMOUNT , , , , , , , , , , , , , $ 41,957.36 LESS PREVIOUS PAYMENTS , , , , , , , , , , , , , $ 41,957.36 w FINAL PAYMENT , , , , , , , , , , , , , , , , , , $ -0- I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the some has been fully completed in all respects according to the contract, together with any modifications approved by City Council, I, therefore, recommend above specified final payment be made to the above named Contractor, 11 Prof"(SAional Engineer MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: League of Minnesota Cities 1985 Proposed City Policies and Priorities DATE: January 3, 1985 Introduct'on Again this year the League of Minnesota Cities has compiled a lengthy list of legislative policies for consideration at the League Legislative Conference on Tuesday, January 29th at the St. Paul Radisson Hotel, 11th East Kellogg Boulevard. I will be attending the session, but have not heard yet whether or not any Councilmembers will attend. Whoever attends from Shakopee should have the authority to vote one way or another on the various policies proposed. Please bring your blue League "1985 Proposed City Policies and Priorities" list to the meeting. Call me if you can't find your copy. I have reviewed all the policies and asked for department head comments on policies I felt they would be concerned about. The first series of policies relate to Government Structure and General Legislation pages 1-10. Staff recommends no changes. The next series of policies relate to Personnel and Public Safety and are listed on pages 11-21. Comments regarding this section begin with policy PPS -1 on page 13. Although we find the policy quite acceptable, item No. 7 included in the policy will make it extremely difficult to pass because of the strong feelings the police and fire unions have regarding the dedication of the 2% tax on automobile casualty insurance to their return of funds. In a similar fashion, PPS -6 on page 16 will probably never be passed by the Legislature because of the strength of employee unions that prefer arbitration. Finally, PPS -15 on page 20 is a policy the City Council may not choose to support. Earlier comments from Council have indicated that some members feel we are participating only because the law mandates our participation. If that is the case the City may want to take a position that would try to reverse the 1984 Pay Equity Legislation which mandates comparable worth studies. I believe the League has taken the policy position listed because it feels that there is no chance to change the policy. The next series of policies are the Land and Transportation policies listed on urge Council to look closely at LUEET-3 Underneath the underlined policy heading the actual League policy becomes clear. Use, Energy, Environment, pages 23-31. I would on page 25, 26 and 27. in the second paragraph That policy is to seek no changes to existing legislation at the present time, but to provide a list of considerations should there be changes. The list of five considerations appear to be acceptable for Shakopee. The final item, LUEET-9 on page 30 and 31 , might warrant some Council discussion. Item A at the top of page 31 implies that the Legislature should provide additional funds for district heating. It seems to me that these funds would be available to a few cities who might have circumstances which would permit the use of district heating. Since only a few cities can use such funding I do not believe the League should be supporting State funding. The Development Strategies policies are listed on pages 33-38. Staff concurs with all of these policies except DS -1 on page 34. The Municipal Caucus has adopted an industrial development bond policy which is attached for Council discussion and which I feel would be a more appropriate policy. The Revenue Sources Committee policies are listed on page 39-47. Staff recommends no changes in these policies, but points out that RS -8 on page 9 will allow Shakopee, Winona and other cities facing loss of tax base through tax court action by malting plants the legislative option of change the law. We plan to meet with Winona to introduce legislation which hopefully will prevent a successful move by Rahr Malting to declare a substantial portion of their operation as attached machinery and thus dodge substantial property tax obligations. The final section includes the Federal Legislation Committee policies found on pages 50-53. Staff had no recommended changes for these policies. Policy FL -3 on page 51 will be a critical policy for developing communities like Shakopee. Summary and Recommendation Staff recommends very few changes to the Legislative Policies as proposed by the League. We have suggested that Council may wish to object to policy PPS -15 regarding comparable worth on page 20, paragraph A in policy LUEET-9 regarding energy conservation and production on page 31 and insert the Caucus policy in place of policy DS -1 regarding Industrial Development Bonds on page 34. After discussing these items Council should pass a motion supporting the League's 1985 Proposed City Policies with or without changes. Action Requested Pass a motion approving the League's 1985 Proposed City Policies and Priorities as mailed (or as amended). JKA/jms 10/30/84 MUNICIPAL CAUCUS 1985 LEGISLATIVE PROPOSALS WITH RESPECT TO INDUSTRIAL DEVELOPMENT REVENUE BONDS 1. The Municipal Caucus supports the adoption of the Minnesota Federal Limitation Act of 1984 as a means of creating an orderly process by which the state's $150 per captia Industrial Development Revenue Bond allocation under the Federal Deficit Reduction Act can be allocated between state and non -state agency bond issuers. However, the reporting and administrative requirements are extensive and burdensome. The legislature should work to eliminate all unnecessary recording and administrative procedures in the law. 2. Under present law, an entitlement community may not apply for funds from the competitive pool until its entitlement allocation has been sold. This requirement should be revised to require that only preliminary authorization be given to the entire municipal allocation prior to applying for competitive pool money. 3. The 19 point criteria established for ranking requests for competitive funds should be eliminated in favor of a first-come, first -serve philosophy for bond requests that otherwise meet state and federal statut y criteria. i� �`�� 1°I �T CYC' �r�`a� i1 /r -b; 1 ��-. T i �..11-t �1, 1 4. The present September 1 deadline for entitlement communities should be moved up to July 1 to afford sufficient time for communities to apply, receive approval for and sell competitive pool funds. Applications for competitive funds should be received later than the current October 20 deadline - say, to November 20 - and the 1% penalty provision similarly revised to correspond with the new deadline. x'12 MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox City Clerk RE: Release of Developers Agreement for VFW Property in Furrie's 2nd Addition DATE: January 5, 1985 Introduction The City has been asked to release the VFW property from the Furrie's 2nd Addition developers agreement when all of the conditions of the developers agreement have been met. Background The developers agreement currently against lots 2, 3, 4 of Block 1, Furrie's 2nd Addition contains the following requirements: 1. Special assessments for the improvement of 3rd Avenue. 20 Park dedication @ $800.00 per each lot. 3. Developer and assignees agree that there will be no egress or ingress from Lot 2, Block 1 onto Marschall Road. 4. Third Avenue sidewalk not yet constructed. The new property owner will be making payment of the special assessments and park dedication within a short time. Attached is an agreement properly signed by the property owner agreeing that there will be no access onto Marschall Road from Lot 2, Block 1. The property owner has signed a hearing and appeal waiver for the sidewalk improvements which will be constructed under the 1985 sidewalk reconstruction program, if not construced by the property owner sooner than summer of 1985. (We also discussed a letter of credit option for insuring construction of the sidewalk but both the City and developer prefered the petition and appeal waiver alternative). Upon receipt of the special assessment and park dedication payment, and having already received the other two attached documents, it would seem in order to release the developers agreement against Lots 2, 3, 4 in Block 1, Furrie's 2nd Addition. Alternatives 1. Approve release of developers agreement and record two documents at time of release. Release of Developers Agreement for FVW Property in Furrie's 2nd Addition Page 2 January 5, 1985 2. Deny release until sidewalk is complete, then release and record an agreement precluding access to Marschall Road. Recommnded Action Move to 1) authorize proper City officials to execute and record an agreement with property owners of Lots 2, 3, 4, Block 1, Furrie's 2nd Addition which precludes access onto Marschall Road, 2) upon payment of special assessments and park dedication, authorize release of developers agreement against said lots to be properly recorded with the Scott County Recorder simultaneously with the filing of the hearing and appeal waiver for sidewalk improvements to said lots. JSC/jms Law Offices of KRASS,MEYER & WALSTEN Chartered Suite 300 N C Marschall Road Business Center 327 South Marschall Road P.O. Box 216 Shakopee. Minnesota 55379 (612) 445-5080 January 2, 1985 Mr. Henry Spurrier City Engineer City of Shakopee 1.29 East First Avenue Shakopee, MN 55379 Re: Lots 2, 3 and 4, Block 1 Furries 2nd Addition Dear Bo: Phillip R. Krass Paralegals Barry K. Meyer Barbara J. Hedstrom Trevor R. Walsten Debra A. Karlson Elizabeth B. McLaughlin Jolene R. Wagner Rochelle M. Anderson Office Manager Of Counsel Wanda Breimhorst Dennis L. Monroe orders it I did Enclosed please find a short agreement between the present owners of Lots 2, 3 and 4 of Block 1, Furries 2nd and the City precluding access from Lot 2, Block 1 onto County Road 17. If in order, kindly cause its execution by the Mayor and Judy and you may wish to file a signed co Recorder against Lot 2 at such time as You PY with the County s Developers Agreement for those lots. I have enclosed four ecop copies and would appreciate it if you would return two signed copies to me. I also enclose two the placement of sidewalk signed copies of the along those Hearing and Waiver Appeal for Hamilton the Post Commander three lots. I am informed for the VFW that the by Donald sidewalk themselves this coming spring prior to Post may desire to the time the place the J I expect he will be in think the contact with you. I City informed him that orders it I did City objected to was done according to City the Post constructing the sidewalks, provided specifications. not it Main Street in Shakopee. Mr. Hamilton lives at 1054 South I have caused today checks to be issued to the City of Shakopee for the park fee for these lots as well as the assessments against these lots. It is my understanding that with this documentation and the payment of those fees the City is prepared to and will release these three lots from all Developers Agreements. If this is your understanding, kindly cause such Developers Agreement Releases to be filed. Thank you. � Yours very truly, i KRASS;; MEYER/ EYER WALSTEN CHARTERED Y 7-11P Phillip,ra ss RK. m J Enclosures cc: Judy Cox, City Clerk Donald Hamilton Gene Brown AGREEMENT WHEREAS, the City of Shakopee, a body politic and corporate located in Scott County, Minnesota (hereinafter referred to as "City"), has herein- before entered into certain Developer's Agreements which affected and con- trolled the development of certain property located in the City of Shakopee, including, but not limited to, Lots 2, 3, and 4, Block 1, Furries 2nd Addition; and WHEREAS, C.C.&F. Enterprises, a Co -Partnership organized under the laws of the State of Minnesota (hereinafter referred to as "C.C.&F."), is the fee owner of the above-described property; and WHEREAS, Furrie Corporation, a corporation organized under the laws of the State of Minnesota, is a contract purchaser of the above-described property, having purchased the same by Contract for Deed dated December 11, 1978; and WHEREAS, VFW Post #4046, Shakopee, Minnesota, is a contract purchaser of said property, having purchased the same from Furrie Corporation by Contract for Deed dated December 31, 1984; and WHEREAS, C.C.&F., Furrie Corporation, and VFW Post 44046, Shakopee, Minnesota, have requested that the City release all Developer's Agreements which affect and control the development of the above-described property; and WHEREAS, said Developer's Agreements preclude the access from Lot 2, Block 1, Furries 2nd Addition, unto Scott County Highway 17, also known as Marschall Road; and WHEREAS, all parties hereto agree that in consideration of the release and discharge of said Developer's Agreements by the City of Shakopee, this agreement precluding access from Lot 2, Block 1, Furries 2nd Addition, onto Scott County Road 17 as necessary; NOW THEREFORE, in consideration of the covenants, terms, and agreements herein set forth, the above-named parties do enter into this agreement as follows: 1. That C.C.&F., Furrie Corporation, and VFW Post #4046, Shakopee, Minnesota, for themselves and their respective heirs, successors, and assigns, do agree that there shall be no access from Lot 2, Block 1, Furries 2nd Addition, onto Scott County Road 17, also known as Marschall Road, as it abuts said Lot 2, Block 1, Furries 2nd Addition. 2. That the City agrees to release the Developer's Agreements which affect said Lot 2, Block 1, Furries 2nd Addition. Dated this 31st day of December, 1984, in the City of Shakopee, County of Scott, State of Minnesota. C.C.&F. ENTERPRISES, a Co -Partnership By - A zlr" =Furrie, a Partner FURRIE CORPORATION By-�::-�* Allen --L--.- Furrie --Its 'President VFW POST #4046, Shakopee, Minnesota QQ cc11 CITY OF SHAKOPEE, MINNESOTA By: Eldon Reinke, Its Mayor By: Judy S. Cox, Its Clerk CITY OF SHAKOPEE HEARING AND APPEAL WAIVER FOR PUBLIC IMPROVEMENTS PURSUANT TO MINNESOTA STATUTES CHAPTER 429 The undersigned property owners (s) hereby certifies that (he, she, they) (is, are) the owners of the property described below as Parcel No. 27-087-002-0, 27-087-003-0, and 27-087-004-0. Lets 2, 3, 4 Block. 1, Furries 2nd Addition, Scott County and is empowered to waive their rights as indicated below. The undersigned property owner(s) hereby understands that the assessment will be the actual cast of the improvement including technical services plus 15 percent for processing and administration for a total assessment not to exceed $5,680.80 as specified in the . payment Option N. 2 on the Cost Tabulation. The undersigned property owner (s) hereby waives (s) ( its, their) right to a Public Hearing prier to Council ordering the improvements and also waives (s) (its, their) rights to a Public Hearing prior to the levying of the assessments related to said improvements and further waive (s) all rights to appeal said assessments which shall be assessed pursuant to Minnesota Statutes Chapter 429, as a result of the installation of: Sidewalk and related restoration In the event the assessment i s _ paid prior to October giber 15, 1985, the assessment shall be reduced by fifteen percent (15%). Dated this 31st day of December , 1984 C.C.&F. ENTERPRISES, a Co -Partnership _>>rfie, a Partner FURRIE CORPORATION By STATE OF MINNESOTA) )ss COUNTY OF SCOTT ) VFW POST #4046, Shako ee, Mi a By: (INDIVIDUAL ACKNOWLEDGEMENT) On this 31st day of December , 19 84 before me, a notary Public within and for said County, personally appeared: Allen L. Furrie, a Partner of C.C.&F..ENTERPRISES, a Co -Partnership, MEMO TO: John K. Anderson, City Administrator �� O FROM: Judith S. Cox, City Clerk RE: Contract for Electrical Inspection Services DATE: December 21, 1984 Introduction The current contract with Mr. Baker for doing electrical inspections for the City expires December 31, 1984. Background The City has had an excellent working relationship with Mr. Baker and it is recommended that a new contract be entered into with Mr. Baker. Should he decide not to complete the year, he will give ample notice (two months or more). Alternatives 1. Approve contract with Mr. Baker. 2. Modify the -contract or draft a new one. 3. Operate without a contract. 4. Consider entering into a contract with someone else. Recommended Action Authorize proper City officials to execute a contract with Roy Baker for Electrical inspection services for the City of Shakopee for 1985. JSC/jms CONTRACT FOR ELECTRICAL INSPECTIONS CITY OF SHAKOPEE Roy N. Baker, 1110 South Division Street, Northfield, Minnesota, 55057, is hereby appointed an electrical inspector for the City of Shakopee to serve at the pleasure of the City Council. The City of Shakopee acknowledges receipt of his electrical inspector's bond in the amount of $1,000 payable to the City of Shakopee in case of default. As such inspector, he hereby agrees to enforce the Minnesota Electrical Act, the Rules and Regulations of the State Board of Electricity thereunder and the appropriate ordinances of the City of Shakopee, as pertaining to the licensing of electricians and inspection of electrical installations. The rate of compensa- tion for his services shall be 80% of the electrical inspection fees collected by the City of Shakopee. In addition to any other rules, regulations or directives promulgated or issued under authority of the City of Shakopee, he hereby agrees to comply with the following rules: 1. Report to this office when called upon. 2. Supply the City of Shakopee with a verification of automobile liability insurance on Form 1927 of the amounts of not less than $50,000 for any one person, $100,000 for any one accident for personal injury and $10,000 for property damage. 3. Supply a monthly report of inspections completed. (Payment shall not exceed percentage of work completed). 4. Deposit with the City of Shakopee any inspection fees received in the field. 5. Delegate authority and responsibilities to no one except duly authorized representatives of this office upon request. 6. Keep a Journeyman or Master electrician's license in force at all times. By this appointment, the City of Shakopee places trust and authority upon Roy N. Baker as an independent contractor qualified and certified as such to make electrical inspections in behalf of the City of Shakopee in the geographical area defined by the City's corporate limits. This certification shall be dated concurrent with said bond, which shall terminate on December 31, 1985, unless amended or withdrawn previous to that date by the City of Shakopee or its duly authorized agents. Approved by the Shakopee City Council this day of , 198 SIGN ONE COPY BELOW AND RETURN Inspe or'sSignature Present Address City, ate, p CITY OF SHAKOPEE Mayor, Eidon A. Reinke City Adm., John K. An erson City Clerk, Judith S. Cox MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk �3 RE: 1985 Bingo and Gambling Licenses DATE: January 3, 1985 Introduction The City has received two applications for renewal of bingo licenses and two applications for renewal of gambling licenses. Background The applications from both the American Legion and the V.F.W. are in order. There are no delinquent taxes and the Police Chief has no objections to the renewals. Recent State law has established a charitable gambling control board which will be responsible for the licensing of gambling and bingo effective March 1, 1985. As a result of the City being relieved of this responsibility part way into a licensing year, the City will be licensing bingo and gambling in Shakopee from January 1, 1985 through March 1, 1985 only. Requested Action Approve the applications and grant a bingo license and a gambling license for January 1, 1985 through February 28, 1985 to: American Legion, East First Avenue V.F.W., 132 East First Avenue JSC/jms MEMO TO: John K. Anderson, Cit FROM: Judith S. Cox, City Clerkminitor RE: Application for Off Sale 3.2 Beer License DATE: January 2, 1985 Introduction and Background: Application has been made, and is in order, by Tom Thu Inc, 590 So. Marschall Road. Thumb Food Markets, Alternatives: a) approve b) deny Recommended Action: Approve the application and grant an off -sale 3.2 beer license to Tom.Thumb Food Markets, Inc., 590 So. Marschall Road, effective January 9, 1985. dbs MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk `-, RE: Official Newspaper DATE: December 31, 1984 Introduction One of the actions which needs to be taken at the first Council meeting of the year is the designation of the official newspaper for the City of Shakopee. Recommended Action Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 1985. JSC/jms MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk / RE: 1985 Cigarette Licenses U DATE: January 3, 1984 Introduction Although the City Code does not specifically state that the Council shall approve applications for cigarette license, the City Attorney has advised me that it would be in order for the Council to authorize the City Clerk to issue cigarette licenses for 1985. Background The applications are in order and there are no delinquent and unpaid taxes, when owner occupied. Recommended Action Authorize the City Clerk to issue cigarette licenses for 1985. (No need to list.) JSC/jms 1985 Tobacco Licenses 85-1 Mpls. Northstar Auto Auction 7700 Hwv. 101 85-2 Jim & Lucy's 201 West 1st Avenue 85-3 Koehnen's Standard 804 East 1st Avenue 85-4 R. Hanover, Inc. 911 East 1st Avenue 85-5 American Legion Post #2 1266 East 1st Avenue 85-6 Riverside Liquors 507 East 1st Avenue 85-7 Eastman Drug 214 So. Holmes 85-8 Hennen's ICO 807 East 1st Avenue 85-9 Pullman Club 124 West 1st Avenue 85-10 Clair's Bar, Inc. 124 So. Holmes 85-11 Shakopee House 1583 E. 1st Avenue 85-12 Rock Spring 1561 E. 1st Avenue 85-13 Holiday Stationstores 444 E. 1st Avenue 85--14 Cy's Standard 312 West 1st Avenue 85-15 Dick's Conoco 936 East 1st Avenue 85-16 Sport Stop 101 South Lewis 85-17 Wampach's Restaurant 126 West 1st Avenue 85-18 1st Avenue Cleaners 401 West 1st Avenue 85-19 VFW 132 East 1st Avenue 85-20 Tom Thumb Food Markets 590 So. Marschall Road 85-21 Brooks Superette 615 Marschall Road 85-22 Shakopee Bowl 222 East 1st Avenue 85-23 Q Petroleum 234 West 1st Avenue 85-24 Budget Liquor 6268 Hwy 101 85-25 Art Berens & Sons 123 West 2nd Avenue 85-26 Northern Racing Corp. 6528 Hwy. 101 85-27 Cleve's Red Owl 828 East 1st Avenue 85-28 K -Mart Minnesota Valley Mall R= 29 Snyder Drug 85-30 Valleyfair 85-31 Shakopee Superette 85-32 K -Mart Dist. Center 85-33 Friendly Folks Club 85-34 Anchor Class Container 85-35 Juba's Inc. 85-36 Superamerica Stations, Inc. 85-37 Valley Liquor 85-38 Happy Chef 85-39 Shenandoah Ballroom 85-40 Shakopee Dairy Queen 85--41 Roberts Drug 85-42 Perkins 1128 Minn. Valley Mall One Valleyfair Drive 409 East 1st Avenue 901 County Road 83 122 East First Avenue 4108 Valley Ind. Blvd. 1100 Minnesota Valley Mall 1155 E. 1st Avenue Minn. Valley Mall 1120 E. 1st Avenue 2400 E. 4th Avenue 835 W. 1st Avenue 814 E. 1st Avenue 1205 E. 1st Avenue i�l"1110 rO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk �� RE: Nominations to Committees DATE: January 4, 1985 Introduction i We have advertised for interested citizens to step forward and offer to serve on various boards and commissions of the City. Pursuant to Council action we did not advertise to fill vacancies on commissions where incumbents desire to be reappointed. Action Requested Make nominations to fill expiring terms on the following boards and commissions. I. Energy and Transportation Committee - two terms ex irin 2-5 additional Dave Dunwell, incumbent - interested in reappointmenttegms open Bob Ziegler, incumbent - interested in reappointment Don McNeil - see resume attached 2. Cable Communications Advisory Commission - two terms expiring Lee Davis, incumbent Janet Williams, incumbent ternotinsted terestedointreat of reappointment 3. Planning Commission - one term expiring John Schmitt, incumbent - interested in reappointment 4. Industrial Commercial Commission - two terms expiring Gary Eastlund, incumbent - report on incumbent's intent Tuesda Paul Wermerskirchen, incumbent - interested in reappointment y -cam Tim Keane - see resume attached 5. Community Services - one term expiring Bob Ziegler, incumbent - interested in reappointment 6. Police Civil Service Commission - one term expiring Virgil Mears, incumbent - interested in reappointment 7. Shakopee Community Access Corporation - two terms expiring Names have not yet been submitted by the corporation for consideration, pursuant to their bylaws - for 1/22/85 C3uncil meeting JSC/jms I // Don D. mcNeil 927 K►e✓rccE S'f S//AKOPEE MN. S5'379 yy. 3887 �;r�s.2�7-?.8y9 Work Experience: 9/76 - Pres(�nt State of Mn. Dept. of Economic lz9yE. / sTgJL�. Security 1NfIiCaP��, /ln% 9�?-r�ie£sE�IT Scow i2JER %aNry- Ramsey County - WIN Ramsey U/�A) r'2 Program - 160 E. Kellogg Blvd., St. Paul, 12/78 - DakotaCounty- WIN Program - 633 So. Concord, So. St. Paul, 9/76 - 12/78 In the position of Employment Service Interviewer at both above locations, I was responsible for job development and placement activities of the WIN Program participants. Interview, refer and follow-up on client progress. Coordinate and provide information of the WIN Program to the Welfare Department; the CETA Program and the local State Employment Services Offices. Traveled to satellite facilities within the county to offer itinera t services. Provide information, verbal and in written form, dealing with complaints, grievances and sanctionable issues. Maintain records and forms of program activity. Initiate On -Toe -Job (O.J.T.) and Public Service Employment (P.S.E.) contracts. Procurement of tools, clothing, equiperent and auto repairs for clients finding employment. 1/74 - 9/76 State of Mn., Dept. of Economic Security City of AIpls. - C.E.T.A. Program - 2429 Nicollet Ave., Mp1s. In the position of Job Developer/Employment Service Interviewer I was responsible for job development and placement activities of rIpls. - C.E.T.A. eligible participants. I developed O.J.T. contracts and referred clients, for employment. Monitored training progress of both in -school programs and training contracts. Provided information to employers and conducted jobseeking skills sessions to partici- pants on a regular basis. I was assigned to a satellite office of the State Employment Service South Mpls., for a period of time, to do placement work. Interview and refer applicants to job orders, screen applicant files, assist applicants in filling our applica- tions, receive and classify employer job orders, contact employers to develop job openings and verify outccr,�e of job referrals. In the position of Neighborhood Advisor (1/71 - 3/73) I was responsible to instruct orientation classes seeking information and explaining benefits of program participation. Five various sessions (modules) were conducted weekly on an or. -going basis. Assisted in the scree -ping of appropriate training and/or placement referrals for program participation. 1967-68, 1970-71 Glendale Transport and Packaging Company 3025 Snelling Ave. So., 2•�Pls., Mn. In a Management Trainee position involves: transportation of materials and equi.aTtent. Coordinated the traffic movement between carriers, both domestic and international. Assisted in the selection of non-exempt personnel; familiar with first step grievances. Responsible for the scheduling of routine Maintenance of ccu?any-curled equipment and trucks. Education: Metropolitan State Univ. (Mels.) 1965-67 A.A. Degree -Business Administration N.ankato State University 1967-70 B.S. Major - Marketing Minor - Industrial Relat ons/Industrial Arts .- Business tion University of Mn. 1970-72 Criminology/Employment Interviewing Minneapolis T.V.I. 1971-72 Small Business Management, Business Law II Mankato T.V.I. 1968 Techniques of Supervision and Investments Dale Carnegie Course 1.972 Public Speaking DunwOOdy Institute 1975 Photo and Printing Reproduction Dakota County T.V.I. 1979-1980 Auto Body Repair,-- 14 :- 14AI L2 of M). t9P/ _ t q?Z - C04SOo . ?Pc�rl44in., Honors and Activities: /1,t:9e7'ygr10, /�r_Ssa.vc�t '9'J. We,;,,�c Metro State Univ. - Assistant Sports Editor (college es- tablished the college's first hockeyteam (captain), loved and part-time. - ( p ) • employzci full - Mankato State Univ. - Manner of Phi Beta Larrixla (business club) for two years becoming President, was appointed by the Dean of the School of Business to be representative of the college planning ccmnittee that met with the college President, received a scholar- ship frctn the Business Club, set up the groundiwork for the college's first Investment Club, maTber of the Collegiate Marketing Association, co -captain college hockey intra -mural team (championship) e7ployed full and part-time. Areas of Other Interest - Audio visual equipment - have worked with various units, developing and preparing a cross-section of teaching aids. AMICUS - volunteer organization to inmates in Stillwater prison. Amateur hockey program - Have been player- coach of a men's senior league team for four years. Softball and volleyball. Dakota County Manpower Consortium - Acting Chairman - March thru July, 1978. The consortium was made up of the manpower delivery agencies and services throughout the county to initiate a coordination of services for the developmentally handicapped. Served on Board of Directors of M Association of Professional Employees (MAPE - 5,000 State Employees). Serve 75 Union Steward for MAPF. Serve on the Board of Directors of the Pocanount Area Hockey Association (RAHA) as Publicity and,Nelnbership Chairmnan. wGT/ J I T/ ri .S ( Ca�"T) OA)�/.Bi�AiCH�P,�o - �c S �Cn%A7�Zp �qS� c i /TS Ca^1�[ iArJGE !•�/TN �Cl�q/'AL /�Ft✓lz.RlN�� Jf/9Y,i�✓G /.C�G1L�T�o/lL�. �;��i ��/-;��vi�%.JT ASs �sTT� � T�� cA����c,✓ Or � , i � •�Lr� GT/O.� �U.e � -t TATE F' Mme' Asr/s—�� 1'/1% Tti� Gi9�"J/°.gi�'.J o� A ��vi✓i�AL /P��i.✓�/c rve �i✓��rriPl,�..T� joiPI J R —0- iA) o w --r2 y co�r�✓c�� -�p. r. C /7.tJ.PT. ar eco rJ f,`zGUP; i^/ - ,! z,Ptl D o/J THS Gc�viPX� r/©� �CA��I//►�6 tiilitary Service: U. S. Pstrty Reserves - 1967 to Present. Present Rank -Sargeant First Class. As the Production Section Supervisor I supervise 13 enlisted people. I am responsible for the operation of camera, illustration, photo and copy duplication (of both rultilith copier and Webb offset press) for ca;pletion of military and civilian pro- jects. Cocrdinator of A -my Reserves Unit sponsorship of Easter and ChristTL AUniv. Childrens Heart Hospital. --VML Asti✓;;��� �Pr I�rF SCOTTLAND INS, December 28, 1984 Mayor and City Council Judith Cox, City Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Dear Mayor, Council Members and Ms. Cox: �S84 The purpose of this letter is to express my interest in an appointment to the Shakopee Industrial Commerce Commission. I have enclosed a resume for your review and consideration. If you have any questions, please feel free to contact me at 445-3242. Very truly yours, Timothy e ne Vice e i ent TJK:ap Enclosure 5244 Valley Industrial Boulevard South, Shakopee, Minnesota 55379 / 612-445-3242 RESUME TIMOTHY JAMES KEANE 955 Summit Avenue St. Paul, Minnesota 55105 (612) 227-2099 EDUCATION: WILLIAM MITCHELL COLLEGE OF LAW, St. Paul, Minnesota J.D., 1984 Activities: Staff, Volume 10, William Mitchell Review, 1983-84; Author, "The Metropolitan Revenue Distribution Act: Ten Years of Tax Base Sharing", Volume 11, William Mitchell Law Review, 1984. Vice President, Student Bar Association, 1982-84. Representative, Academic Affairs Committee, 1982-83 EMMANUEL COLLEGE, CAMBRIDGE UNIVERSITY, Cambridge, England, 1982 UNIVERSITY OF ARIZONA, Tuscon, Arizona M.S. Urban Planning, 1978 GPA: 3.42 Activities: Member, Arizona Student Planners Association UNIVERSITY OF MINNESOTA, Minneapolis, Minnesota B.A., Economics, 1975 GPA: 3.18 GPA in Major: 3.68 Activities: State Board Member, Minnesota Public Interest Research Group DE LA SALLE HIGH SCHOOL, Minneapolis, Minnesota, 1969 PROFESSIONAL ASSOCIATIONS: Member, American Institute of Certified Planners Member, American Planning Association Member, Minnesota Chapter, American Planning Association PROFESSIONAL EXPERIENCE: 1984 Law Clerk, POPHAM, HAIK, SCHNOBRICH, KAUFMAN & to Present DOTY, LTD., Minneapolis, Minnesota. Forty+ attorney firm engaged in general civil practice. Assist lawyers in areas of municipal and land use law. 1981 to 1984 Clerk/Legal Assistant, LARKIN, HOFFMAN, DALY & LINDGREN, LTD., Minneapolis, Minnesota. Sixty + attorney firm engaged in general civil practice. Assist lawyers in research and drafting in areas of land development, environmental law, local government law, and real estate. 1980-81 City Planner, CITY OF SHAKOPEE, MINNESOTA. Responsible for review of current development proposals, zoning administration, preparation of grant proposals, CBD development, comprehensive Plan approval and implementation, and staff support to City Council and Planning Commission. 1978-79 Associate Planner, CITY OF COON RAPIDS, MINNESOTA. Current and long—range planning functions, zoning administration, subdivision review, and site plan review. Staff support to City Council, Planning Commission, and Zoning Board of Adjustment. 1978 Planning Assistant, CITY OF TUSCON, ARIZONA. Assist City staff in compilation and analysis of data for comprehensive plan. Preparation of drafts for plan. Summer, 1977 Internship, MINNESOTA DEPARTMENT OF TRANSPORTATION. Responsible for "Phase II" of Environmental Issues and Policies element of the State Transportation Plan. 1977-78 Project Team Coordinator, CITY OF SIERRA VISTA, ARIZONA. Production of Housing Assistance Plan and Housing Element to the Comprehensive Plan. 1975-76 Research Assistant. MINNESOTA PUBLIC INTEREST RESEARCH GROUP. Staff lobbyist and research assistant during the 1975-76 session of the Minnesota Legislature. NON-PROFESSIONAL EXPERIENCE: 1977 Library Assistant, UNIVERSITY OF ARIZONA. Periodical and microfilm department. 1974-75 Board Member, MINNESOTA PUBLIC INTEREST RESEARCH GROUP. University Board and State Board of Directors. 1973-74 Volunteer Probation Officer, The V.P.O. Program was administered by Hennepin County Court Services. 1972-73 Y.M.C.A. Served as volunteer in "Project Involvement" program working with inner-city youth. OTHER EMPLOYMENT: Higher education and living expenses have been financed through part and full time jobs. NON-PROFESSIONAL Minnesota Distance Running Association ASSOCIATIONS: St. Paul Athletic Club PERSONAL: Born: Minneapolis, Minnesota, 3/8/51 REFERENCES: References and writing samples furnished upon request. /,2 970 Swift Street Shakopee, Minnesota 55379 January 7, 1985 Mr. John Anderson, City Administrator Shakopee City Offices 129 1st Ave. East Shakopee, Minnesota 55379 Dear Mr. Anderson: I am interested in serving on the Energy and Transportation Committee for the City of Shakopee. Energy conservation and recyclinz of our resources is a concern for me. The Shakopee van transportation is of interest to me as our role of leadership in the communities surrounding the Twin Cities continues to grow. I have lived in Shakopee for the last two years. I serve as Director of Operations for American Baptist comes of the Midwest. Our offices are located in Eden Prairie. My area of business responsibility is with health care, housing, and services for the elderly. We also manage HUD housing projects. I have served on numerous committees and in leadership roles in my church,in denominational, community, and social groups. The last city committee I served was the Business and Consumer Relations Committee of Mankato, Minnesota. Sincerely, Eugene 14. Allen ) C -C -,L <-r-nAaT MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: 1985 Liaison Appointments DATE: January 4, 1985 Introduction The attached lists the Council liaison appointments made in 1984. Council should consider and make appointments for 1985. Action Requested 1. Nominations and appointments to serve as acting Mayor during 1985. 2. Make liaison appointments to: Shakopee Community Services Shakopee Public Utilities Commission Planning Commission (1st 6 months) Hazardous Water and Sewer Services Board Energy & Transportation Committee Purchasing Committee JSC/jms 1984 COUNCIL LIAISON APPOINTMENTS -'Shakopee Community Services -Public Utilities Commission "Planning Commission Shakopee Coalition *Hazardous Wa e� � st �" Sewer Services B�rd -Vice Mayor *Purchasing Committee Downtown Committee (Member) *Appointments made on January 3, 1984 Cncl. Ley Cncl. Wampach Cncl. Vierling Cncl. Leroux Cncl. Colliganr Cncl. Leroux Cncl. Leroux and Cncl. Vierling Cncl. Wampach cmo To: John K. Anderson, City Administrator / � V From: Gregg Voxland, Finance Director Re: 1985 Fee Schedule Date: January 2, 1984 Introduction & Background Two things happened on 12/18/84 concerning the 1985 fee schedule. First, there was an administrative error on the fee for garbage service. The schedule that went out with the agenda packet had the right amount penciled in ($5.79 regular & $3.94 senior). The schedule that was typed and on the table for the meeting showed the collection contract amount ($5.67/3.82). The difference is the 12 cents the City charges for administration and billing. Therefore, as the fee schedule now stands the City is charging only for the collection and is absorbing the billing costs. Secondly, there was a memo on the garbage collection contract as supplementary information and action to the fee schedule. The memo requested a motion authorizing execution of a contract amendment to provide for the new fee for the hauler as a result of the tax. The minutes of 12/18/84 do not reflect such authorization. See attached memo. Alternatives A. 1. Pass Resolution No. 2363 amending Resolution No. 2354 by increasing garbage fees by 12 cents. 2. City absorb billing and administrative costs B. I. Amend garbage contract with Waste Management. 2. Rebid contract 3. Negotiate further with Waste management. Recommendation A. 1 and B. 1 Action Requested 1. Move to authorize the appropriate City officials to execute an amendment to the waste collection contract with Waste Management, Inc. to reflect a collection fee of $3.82 for Seniors and $5.67 per month for regular pick-up. 2. Adopt Resolution No. 2363. RESOLUTION NO. 2363 A RESOLUTION AMENDING RESOLUTION NO. 2354 SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS WHEREAS, the City Council has authorized a garbage colleciton contract with fees of $3.82 for Seniors and $5.67 for regular pickup; and WHEREAS, the City has been charging 12 cents per bill for billing and administrative cost of garbage service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Resolution No. 2354 is hereby amended to set the fee for garbage service for 1985 at $5.79 for regular pickup and $3.94 for Seniors. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of . 1985. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1985. City Attorney J Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Official Depositories Date: December 12, 1984 Introduction & Backeround ) 3 a -,,I Council normally designates depositories of City money at the first meeting of the year. The attached Resolution No. 2352 accomplishes this in accordance with statutes. Alternatives 1. Adopt Resolution No. 2352 2. Adopt a modified Resolution No. 2352 3. Do not designate depositories and have Treasurer do the designating. Recommendation Alternative No. 1 Action Requested Adopt Resolution No. 2352 GV:mmr RESOLUTION NO. 2352 A RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES OF CITY FUNDS FOR 1985 WHEREAS, M.S. 427.02 provides that the City Council designate depositories; and, WHEREAS, the State of Minnesota Statutes 118.005 and 475.66 provides that Cities may invest in time deposits. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following institutions are designated as depositories with the respective dollar amounts as limits and as secured by insurance and/or collateral. First National Bank of Shakopee $700,000.00 Citizens State Bank of Shakopee 500 000.00 First National Bank of St. Paul 500,000.00 First National Bank of Minneapolis 500 000.00 Norwest National Bank 500,000.00 Peoples Savings & Loan Association 100,000.00 Minnesota Federal Savings & Loan 100 000.00 Midwest Federal Savings & Loan 100 000.00 Marquette National Bank 500,000.00 Midland National Bank 500,000.00 California Federal Savings & Loan 100 000.00 All State Savings & Loan 100,000.00 Columbia Savings & Loan 100,000.00 First Federal Savings & Loan 100 000.00 American Federal Savings & Loan 100 000.00 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of January, 1985. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of January, 1985. City Attorney 3 b MEMO TO: John K. Anderson, City Administrator r FROM: Judith S. Cox, City Cler RE: Weinandt Acres 1st Addition underground Electric and Street Lighting DATE: December 27, 1984 Introduction On May 15, 1984, Council authorized and directed the Shakopee Public Utilities to make improvement to Weinandt Acres 1st Addition consisting of underground electric and street light- ing in the amount of $6,482.53. The improvements are complete and SPUC has submitted a bill to the City in the amount of $6,482.53. Background The Certificate of Completion has been signed by Mr. Van Hout. In his memo to Council on May 4, 1984, the City Administrator recommended financing the project through the Capital Improve- ment Fund and reimbursing the Fund as the assessments are paid. The attached resolution No. 2361, authorizes payment to SPUC in the amount of $6,482.53. The attached resolution No. 2360, spreads the assessments against the 15 lots in the Weinandt Acres 1st Addition for a 10 year period at 8% interest. No public hearing is required because the property owners originally waived their right to a public hearing when they signed a petition for the improvements. Recommended Action 1. Offer Resolution No. 2360, A Resolution Adopting Assessments for the Weinandt Acres 1st Addition Underground Electric 84-3, and move its adoption. 2. Offer Resolution No. 2361, A Resolution Accepting Work on the Weinandt Acres 1st Addition Underground Electric 84-3, and move its adoption. JSC/jms RESOLUTION NO. 2360 A RESOLUTION ADOPTING ASSESSMENTS FOR THE WEINANDT ACRES 1ST ADDITION UNDERGROUND ELECTRIC 84-3 WHEREAS, on May 15, 1984, the Shakopee City Council adopted Resolution No. 2260 which authorized and directed the Shakopee Public Utilities to make improvements to Weinandt Acres by underground electric and street lighting according to ordinary plans of Shakopee Public Utilities at a cost not to exceed $6,482.53; and WHEREAS, the cost thereof has been determined to be $6,482.53 and the expenses incurred or to be incurred in making said improve- ments amounts to -0- so that the total cost of the improvements would be $6,482.53 and of this $6,482.53 the State will pay -D- as its share of the costs and the City will pay -0- as its share of the costs. WHEREAS, property owners have waived their right to a public hearing prior to the levying of the assessments related to said improvements as well as all rights to appeal said assessments which shall be assessed pursuant to MSA 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the total cost of such improvements to be specially assessed is hereby declared to be $6,482.53. 2. That such proposed assessment, together with any amend- ments thereof, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall con- stitute the special assessment against the lands named herein and each tract therein included is hereby found to be benefitted by the proposed improvements in the amount of the assessments levied against it. 3. Such assessments shall be payable in equal annual in- stallments extending over a period of ten years, the first installment to be payable on or before the first Monday in January, 1986 and shall bear interest at the rate of eight percent per annum (8%) from the date of the adoption of this assessment resolution. To the first installment shall be added the interest on the entire assessment from the date of this resolution until December 31, 1986 and to each subsequent installment when due shall be added the interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may thereafter pay to the County Treasurer the installment and interest in process of collection on the current tax list and he may pay the remaining principal balance of the assessment to the City Treasurer. 5. The Clerk shall file the assessment rolls pertaining to this assessment in her office and shall certify annually to the County Auditor on or before October 10th of each year the total amount of installments and interest which are to become due in the following year on the assessment on each parcel of land included in the assessment roll. 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N co Ln G LO 'ootc p .e p O �7 .� O �-+ S-+ ro;C� �-40'ro cc CT�, C '�4COro ro rn.L' ro r rn s �-40ro >-4xro -'t .te �-4 OCro CYC V)'�' roC� N C� cc C� ,Z' N Lo'T,...% N RESOLUTION NO. 2361 A RESOLUTION ACCEPTING WORK ON THE WEINANDT ACRES 1ST ADDITION UNDERGROUND ELECTRIC 84-3 WHEREAS, pursuant to Resolution No. 2260 adopted by the Shakopee City Council on May 15, 1984, the Shakopee Public Utilities has satisfactorily completed the improvement of underground electric and street lighting for Weinandt Acres 1st Addition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed by the Shakopee Public Utilities is hereby accepted and approved; and BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for payment of said work to Shakopee Public Utilities in the amount of $6,482.53, taking the contractor's receipt in full. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1985. Mayor of the City of Shakopee— ATTEST: akopee ATTEST: City Clerk Approved as to form this day of , 1�5. ty Attorney CERTIFICATE OF COMPLETION CONTRACT NO , : 1984-3 DATE: 12/20/84 PROJECT DESCRIPTION: Weinandt Acres Electric underground First Addition CONTRACTOR: Shakopee Public utilities Commission ORIGINAL CONTRACT AMOUNT , , , , , , , , , , , , $ 6,482.53 QUANTITY CHANGE AMOUNT , , , , , , , , , , , , , $ 0.00 CHANGE ORDER NO, THRU NO, AMOUNT , , , $ 0.00 FINAL CONTRACT AMOUNT , , , , , , , , , , , , $ 6,482.53 LESS PREVIOUS PAYMENTS , , , , , , , , , , , , , $ 0.00 FINAL PAYMENT , , , , ; , , , , $ 6,482.53 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the some has been fully completed in all respects according to the contract, together with any modifications approved by City Council, I, therefore, recommend above specified final payment be made to the above named Contractor, ro essional Engineer Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Personnel Policy Amendment for Additional Holiday Date: January 3, 1985 Introduction & Background City Council provided for an eleventh holiday for non—union employees starting in 1985. The attached Resolution No. 2362 amends the Personnel Policy to reflect the additional holiday. Council may want to reconsider the restrictions attached to the use of the floating holiday. Council directed that no more than one employee per department may use the f loating on the same day. This is more restrictive than the policy for use of vacation, comp. time or flex—time which allows the Department Head discretion in covering his/her department. For example: New Years Eve day 12/31/XX. It is a slow day for business. The Dept. Head determines that out of 4 employees, one can handle the day's activities. Three employees can take the day off but only one of the three can take it as a floater, the other two would have use vacation, comp. time or no pay. Union employees presently do not have this restriction placed on the use of their eleventh holiday. Alternatives I. Adopt Resolution No. 2362 as directed and drafted. 2. Adopt Resolution No. 2362 but delete the requirement that only one employee per department may take the floater on the same day. Recommendation Alternative No. 2. Action Requested Adopt Resolution No. 2362 GV:mmr RESOLUTION NO. 2362 A RESOLUTION AMENDING RESOLUTION NO. 1571 ADOPTING THE PERSONNEL POLICY WHEREAS, the Personnel Policy specifies which holidays will be paid holidays with time off under Section 15, subdivision 3; and WHEREAS, the City Council did provide for an eleventh paid holiday beginning in 1985. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Section 15, subdivision 3 is amended to read as follows: Holidays The following holidays prescribed and regulated by Minnesota Statutes Section 645.44, Subdivision 5, for public offices shall be observed, plus observance of Good Friday and a floater. Date January 1st Third Monday in February Friday before Easter Last Monday in May July 4th First Monday in September November 11th Fourth Thursday in November Friday after Thanksgiving December 25th Floater Holiday's Celebrated New Year' Day President's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Thanksgiving Day Christmas Day All employees shall receive such holidays off with pay, and whenver a holiday falls upon a Sunday, the following Monday shall be observed in lieu thereof. Whenever a holiday falls on a Saturday, the proceeding Friday shall be observed in lieu thereof. The floatermay betaken at the employees discretion subject to department head approval and the condition that only one non—union employee per deparment may take the floater on any given day. If any allowable holiday occurs during the employee's scheduled vacation, it shall not be counted as a part of said vacation. Adopted in Minnesota held this session of the City Council of the City of Shakopee, day of , 1985. Mayor of the City of Shakopee ATTEST: Approved as to form this day of 1985. Iq TO. Mayor and City Council FROM: John K. Anderson, City Administrator RE: Council Meeting Procedures DATE: December 29, 1983 Int(fvduction Because of the light agenda January 3, 1984, I thought it would be a good time to review our 1983 worksession materials on Council procedures. What's your reaction looking back over the last 12 months? This is a good opportunity to take stock and fine tune the procedures from 1982 and 1983 if you have good suggestions. Review of 1983 Procedures 1. How Councilmembers get items on the agenda. Call and ask Staff to place a note about the item under Other Business on the upcoming agenda. After discussing the item with other members of Council, a motion can be made to take whatever action is appropriate. 2. Stopping time is 10:30 p.m. or 11:00 p.m. when there is no&-) HRA agenda. 3. The Chairman will comment on issues last and try to facilitate discussion. 4. The Chairman will make an informal effort to"go around the table" for comments. 5. 'There should be a self imposed limit of two comments per item. 6. Council members are urged to use "How to Aid Discussion by Asking the Right Question" (attached) (Sheet in plastic cover also at council table) (Also attached is a list of motions in order of precedence). 7. Procedures for Public Hearing: a. Mayor announces and emphasizes public hearing rules: 1) Citizen give name and address before speaking. 2) Everyone speaks once before a second chance to speak is given. 3) Citizens speak to Chair or Council not other members of the audience (to avoid back and forth discusssions). b. Council discusses issue before opening up to the audience. c. Open discussion up to the audience. Council Meeting Procedures Page Tt u December 29, 1983 8. All items to be acted on should be on the agenda with completed staff work. 9. agenda Staff's item: role arid responsibilities for completing staff work for a• What a good staff report should accomplish. l) Introduction 2) State problem or issue. 3) List alternatives with pros and cons. 4) Make recommendation. 5. State "Action Requested" b. The staff report process. All information on an agenda item should be presented to all Council members in the staff re numerousere are problems with information not in the agendapackets). c. Calls to City staff - the 20 minute rule of thumb. d. When to ask questions about agenda items Tuesday before the meetingwhenever - Monday or e• When to ask staff to follow_ Possible. for example: potholes up on miscellaneous items - covered when first received bears, etc., should be for the Council meeting.Y Council, not "saved" to the citizen's re This insures a quick response quest. f. Responses to citizens' complaints handling of a problem ettc.Cabout City staff normally 3 Councilis response should "I'll check into it and call you back". Avoid "taking sides" until all the facts are g• What to do when staff c known. a problem or item on the agenda. about the Staff persons take their concerns through thetstaff report process (see 9b). 10. Use of Council worksessions (i.e. committee meetings). Summary _ g The ability of City Council to effectively make Council meetings depends in large decisions at public meeting and how the info g Part on how Council conducts its is provided to all CouncilmetmberSecessary to make those decisions system outlined above willplayae meeting memo s sof the Council in will key role procedures determining the the staff ti this memo or would like 1 4. If you have P g the feria suggest changes please planbtotdohso Tuesday. Y Council Meeting Procedures Page Three December 29, 1983 Action Requested Pass a motion accepting the Council meeting procedures for 1984 as outlined in the Council memo regarding that subject dated 12/29/83. JKA/ldd HOW TO AID DISCUSSION BY ASKING THE RIGHT QUESTIONS To Define Problems: 1• As I understand it additionalinformationeoproblem is.., the i-ssue? cic'es anyone have 2. Would anyone care understand thetO suggest facts we issues involved? need to better 10 Broaden !'art_i ci nen : I. We've heard from uth of you° Would others spoken like to add 2. How do the ideas their ideas? who have riot Who have been as presented so far sound to 3• What thinking about them? those of you other issues related to this problem sh To Limit Partici ould we discuss? ation: I. (T° a dominating we g Participant) We a have not should hear from othersPprEclate your ideas but expressed?p°ken care to add Would some of your ideas to those already OU who 2• YOU have made several one else might like good Comments and 3• Since all to ask a I wonder if some - of the question or make a statement? Speak I wonder if roup has not yet had an Opportunity little later, You would hold y commenuntl to Your until a 7 o F_ usDiscus�-. 1• Where are we in relation to 2• Would y the decision we need you like to have me review m to make? been said and where we are? y -understanding of what's 3. That's an interesting 4Asrelates exactly to thecommentproblem However, that I Wunder if it stand it before us? tionalcomments this is the problem.., before we come to a decisionAre there addi- To Move 7'he Meet.i ng L -an- . 1. I wonder if we've _ to move along,Spent enough time 2. Have we crone to....? on this and are ready that One into this aspect of we could shift the 3. In view of t our attention to....?problem far enough so to adjourn) he remaining agenda items before us? it be well for would to go on to the mnext question To Heln The Group Evaluate Where It Is: / 1. Do any of you have the feeling we are at an impasse on this issue? 2. Should we look at our original objective for this discuss' and see how close we are to it? ion 3. Now that we are nearing; the end of the meeti n(, Would alike to suggest how we might improve our next 0meeting?nyone To Help Reach A Decision: 1. Do I sense an agreement on these Points....? 2. We seem to be moving toward a decision that would (Chairperson describes decision uld...• it will mean in terms of.,,Should we consider what 3• What have we accomplished u, p to we decide this way? '+• Would someone care to sum up our discussion on this issue? To Provide Continuity: I. At our last meeting we discussed this issue. Woul care to review what we covered then? d someone 2. Since we will not complete this discussion at this what are some of the issues we should take u is meeting, meeting? p at the next 3. Would someone care to sue st issues we need to consider before lour nexttionalnformmeeting?tioor * Adapted from "Working with Groups", Lizette Weiss, Directo of Public Affairs, Association of Ba r Berkeley, California. Y Area Governments, DIAGRAM OF PAIL 1 l IN�t; f(fARY FSDTIOfIS IN DRDER OF PRECEDENCE (Except for Incidental Motions. which have no rank . among themscives) PRIVILEGED INCIL'_NTAL SUBSIDIARY Limit or Extend Dcbat Postpone to a Definite T Refer to a Committee Amend the Amendment MOTIONS MOTIONS —_1 MOTIONS Miscellaneous motions after action has beer, taken on Main or Principal Motion: Take form Table (undebatable) Pcscind (debatable) Reconsider (debatable) Ratif,,• (dehatahinl /4 MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for Off Sale Intoxicating Liquor License by Valley Liquor Inc. DATE: January 7, 1985 Introduction and Background On December 18th the Council approved the application from Valley Liquor Inc. for an off -sale liquor license conditioned upon surrender of the existing license no later than January 4, 1985. The sale did not take place the week of January 4th, as was expected. It is scheduled to take place the latter part of this week. Council is asked to reconsider the motion of December 18th, and amend the motion to be conditioned upon the existing license being surrendered no later than January 11, 1985. Alternatives a. Reconsider and amend extending date. b. Do not amend and require applicant to have application advertised again. Action Recommended 1. Reconsider the motion of December 18, 1984 approving the application and granting an off sale intoxicating liquor license to Valley Liquor Inc., Minnesota Valley Mall, upon surrender of the existing license of Dennis P. Breusehoff and Thomas J. Cox, a partnership, no later than January 4, 1985, conditioned upon exclusive financing with Richfield Bank and Trust, Richfield, Minnesota. 2. Amend the motion to be conditioned upon the surrender of the existing license no later than January 11, 1985. 3. Approve the motion as amended. JSC/jms