HomeMy WebLinkAbout08/07/1984MEMO TO: Mayor and Council
FROM: John K. Anderson, City Admin.
RE: Non -Agenda Informational Items.
DATE: August 1, 1984
1] Permission was granted to barricade Horizon Drive and part
of Taylor Street on July 21st and August 11th for neighbor-
hood block parties. Council is being informed pursuant to
City Policy even though one of the dates have already passed.
The Chief of Police has approved the requests.
21 Councilmembers know that the Suburban rate authority deals
with Public Utility rate increase proposals as an advocate
for Suburban Communities in the metro area. Total dues in
1984 were $60,000.00 and on one item, the requested North-
western Bell rate increase, the Suburban rate authority
argued strongly for a lesser overall fee and a change in
the telephone tiered system which affects Shakopee negatively.
The total savings for Suburban Communities was$1.4 million
and the tiered system was modified to bring the lower fees
paid by the Core Cities closer to the higher fees paid
by Cities like Shakopee. Shakopee's Suburban rate authority
dues were less then $500.00 in 1984, not a bad buy.
31 On July 19, 1984, the Prior Lake -Spring Lake Watershed District
closed the outlet. The outlet has been closed since that time
and the District has the money for repairs to the ditch.
Weather permitting, maybe we can see the end to the continuing
problems they have had with the maintenance of the ditch.
41 The City of Chaska has asked to use our sewer televising machine.
Our master fee schedule establishes a fee of $40.00/hour or
$.25/foot which includes the cost of an operator. Chaska has
asked to train one of their people to operate the equipment.
When properly trained, the City will reduce its hourly rate
since we will not have to charge for an operator. If you
have a problem with this proposal, please contact me.
5] On Thursday evening, July 26th, I spoke at one of twelve
public meetings scheduled by the Metropolitan Parks and
Open Space Commission which is advisory to the Metropolitan
Council. The Commission was seeking comments on their pro-
posed 4 -year update to the Met Councils Development Guide/
Policy Plan for recreation and open space. The issued paper
circulated by the Commission gave the impression that the
Commission "was exploring the possibility of expanding its
role by getting into operation and maintenance". I reviewed
my concerns with Roger Peterson of the AMM and had them re-
inforced,so I spoke out against the "new"initiatives proposed
by the issued paper.
Non -Agenda Informational Items.
Page 2
August 1, 1984
61 The new City taxicab regulations provide that a numbered
identification tag be display upon the rear exterior of
each licensed vehicle. Because it will take some time to
order the tags and because there are only a few months
left in 1984, staff is not going to order tags for 1984.
The Police Department will note which cabs are licensed and
their license plate numbers. If you do not concur with this
cost saving approach, please contact Judy Cox.
71 The request for proposals (RFP's) for the Independent Manage-
ment Study of the Metropolitan Waste Control Commission has
been completed and unanimously approved by the MWCC Board on
July 17th. Proposals will be received from Consulting Firms
that will do a massive management analysis of the MWCC.
This study is being undertaken because organizations like
the AMM, Suburban Rate Authority and Metropolitan Caucus
hammered away at the problems local governments were having
with MWCC operations and budgets.
81 The Shakopee Rotary Club has initiated a Citizen of the Month
Program. I initially submitted John Schmitz and Bill Anderson's
names but could submit any others you may suggest. Judy Cox
has suggested Fred Coller who is leaving the Planning Commission
so I will also submit his name. Any suggestions you might have
I'll pass along to the Rotary Club.
9] Judi Simac has noted that the Group Home on 3rd and Nomekeg
has already had two open houses this summer that were well
attended by neighbors in the area. Jim Weeks, of the Citizens
State Bank, told Judy that Group Home residence bank at their
bank and that they have had only positive comments from people
in the area. Apparently things have improved and we have only
one or two unhappy neighbors at this time.
101 Bo, Rod Krass and I have talked about a problem that Clete
Link and Joe Notermann, Sr. brought up at the last Planning
Commission meeting. They are submitting a plat for the area
South of 12th Street which was to be served in part by the
Jefferson Street sanitary sewer. The sewer was installed
extremely deep to serve this area and now it appears that
this might not be possible. The major problem seems to be
the overloading of the sewer caused by the backwash from the
swimming pool. Bo Spurrier is working on a solution to the
pool problem which should solve the overall problem. If it
does not, Rod Krass will be asked to present, based upon his
research of Planning Commission and Council records, the
City's potential liability for costs charged to the developers
for a facility they can no longer use.
Non -Agenda Informational Items.
Page 3
August 1, 1984
11] Attached is an update on the trunk highway 101 Frontage Rd.
project.
121 Attached is an update on a storm -water problem we are facing
with the development of the new Woman's Correctional Facility.
131 Attached is a copy of a Resolution passed by the Scott County
Board regarding the study of optional forms of County Govern-
ment. The County Board will be passing a final Resolution
which will establish for the Judge how appointments will be
made to the Study Committee.
141 Attached is a letter from George McMahon of Miller and
Schroeder outlining their firm's overall national ranking.
151 Attached is the Front Summary Sheet from the Krass, Meyer
and Walston bills for January through May, 1984 as requested.
These will be a quarterly item in the future.
161 Attached are the July 11, 1984 minutes of the Industrial
Commercial Committee.
171 Attached are the July 23, 1984 minutes of the Shakopee
Baseball Lighting Committee.
181 Attached is the Building Activity Report for the month ending
June 30, 1984.
191 Attached are the minutes of the July 25, 1984 Cable Communica-
tions Advisory Commission.
201 Attached are the minutes of the June 20, 1984 meeting of the
Downtown Ad Hoc Committee.
211 Attached are the minutes of the June 26, 1984 meeting of the
Downtown Ad Hoc Committee.
22] Attached is the Building Activity Report for the month of July,1984.
JKA/bn
571-6066 `
U BU RBA N 6875 Highway No. 65 N. E.
F-1
INC
IllG1NEER1N0 P.O. Box 32308
01-1,Minneapolis, Minnesota 55432 "
_
Q $90-6510
Civil, Municipal & Environmental Engineering 12350 River Ridge Blvd.
Land Surveying • Land Planning • Soil Testing Burnsville, Minnesota 55337
July 27, 1984
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Attn: John Anderson
Re: T.H. 101 Frontage Road
Co.Rd. 89 to Shiely Road
Status Report
Dear Mr. Anderson:
The final construction plans and specifications for the T.H. 101 Frontage
Road are presently being reviewed by the Minnesota Department of Transporta-
tion and have been for the last two months. Supplemental information such
as proof of right of way, approvals and correspondence from other govern-
mental agencies, drainage calculations, etc., have.also been furnished to
the Department of Transportation upon request. The final plan approval is
still two weeks to four weeks away.
Upon final plan approval the State will draft an agreement between the City
of Shakopee and the State for the project. The agreement should be avail-
able for the City to review and execute by the end of September, possibly
sooner. At that time the project may be advertised for bids for a late fall
award of contract.
Sincerely, n
Daniel P. Johnson-P.E.
SUBURBAN ENGINEERING, INC.
DPJ:Iry
Wm. E. Jensen, Reg. Eng. Wm. E. Price, Reg, Eng. H. William Rogers, Reg. Suru, Gary R. Harris, Reg. Suru. Eugene A. Lindhom, Reg. Eng.
William J. Brezinsky, Reg. Eng. =•rt Sikich, Reg. Surv. Bruce A. Paterson, Reg. Eng. Daniel P. Johnson, Reg. Eng.
CITY OF ���� N��� �� ����������
~� ^= =° �� �� a� �� �������� �� �� ��
INCORPORATED 1870
129 E. First Ave. '8hohopee. Minnesota 55379-1376 (G12)445 -]65O
July 27, 1984
Lyle Nelson
Administrative Engineer
State of Minnesota
Dept. of Admin. -Bldg. Const. Div.
50 Sherburne Avenue
St. Paul, MN 55155
RE: Minnesota Correctional Facility for Women
Shakopee, Minnesota
Dear Lyle:
Pursuant to our discussion I reviewed possible alternatives
to storage with Dan Johnson, Surburban Engineering, July 26'
1984. We reached several conclusions regarding the treatment
necessary for the drainage from the proposed correctional facil-
ity site in Shakopee.
First, based on Dan Johnson's anaylsis there was an error in
the original West Side Storm Sewer Study so far as the Cast*
Street Lateral is concerned and the capacity of that system -
is estimated to be 4.5 cubic feet per second (CFS) not 17.9 -
CFS as estimated in the report in Appendix A-3, a copy of which
is attached to the report prepared by ban Johnson for this pro-
ject.
Second, a change in the City's Storm Sewer Design Criteria in
1983 reduced the theoretical capacity in the Webster Street
storm sewer by 8% to 18.5 CFS. This capacity still exceeds
the design capacity by 1.3 CFS.
The combination of these two factors limits the site discharge
to 23 CFS. Based on present calculations the peak run-off from
the site is estimated to be 28.5 CFS, therefore, the site dis-
charge must be reduced by 5.5 CFS or approximately 2,500 gallons
per minute.
7-Lrogr�so l/o//�y
'
Lyle Nelson 2
July 27, 1984
It seems that there is no other alternative to providing some
on-site detention. The on-site detention now required is less
than originally proposed and could possibly be reduced more
with some upper basin modifications.
Dan Johnson indicated he would study this matter further to
see if further reductions were possible.
Should you have any questions regarding this review or questions
regarding our critera please do not hesitate to call.
Very Truly Yours,
H1. *R.p trrier
C jt
HRS/pmp
/3
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date July 23, 1984 JUL 2 6 1984
Resolution No
Motion by Commissioner- 1Q= Seconded by Commissioner lzts.:� il— i 1 v. f,... ` ' E
B. The County Administrator presented a review of the
responses from Scott County Municipalities participating in the study
of optional forms of county government. Discussion followed regarding
the township's role in appointments, the need for a check and balance
procedure, and the courses of action available. Commissioner Mertz
moved, seconded by Commissioner Stromwall, that the County Attorney- be
requested to formulate procedurally, the course of implementing the
Optional Forms of Government Act to be employed by the County Board,
forreturn through the agenda process by July 31, 1984. Motion carried.
cc:
City Administrators & Managers
New Prague, Savage, Prior Lake, Belle Plaine & Shakopee
File: Joint Committee on County Services
YES
Koniarski
Worm
Martz
Stromwall
Boegeman
State of Minnesota
County of $"a } '
Koniarski
Worm _
Mertz
Stromwal I _
Boegeman
NO
I, Joseph F Ries, Duly appointed. Qualified and acting County Administrator for the County of Scott. State of Minnesota, do hereby certify that
I have Compared the foregoing copy of a rant 1 nn LL with the original minutes of the proceedings of the Board of County Commissioners.
SCOtt County. Minnesota, at their Session held On the �.6 day of Tnnc tg 84, now on hLe in my office. and have found the same to be a
true and correct copy thereof.
Wrtnesa my hand and Official seal at Shakopee. Minnesota. this 23rd da Of July, 1984.
SCA Form 1
14
Toll Free Minnesota (800) 862-6002
Toll Free Other States (800) 328-6122
is
Er,
a v" T)
OUL 2 51984
CITY OF S HAV DE
Miller & Schroeder Municipals, Inc.
Northwestern Financial Center, 7900 Xerxes ,Avenue South, Minneapolis, Minnesota 55431 • (612) 831-1500
July 24, 1984
Mr. John Anderson
City Administrator
City of Shakopee
City Hall
129 East First Avenue
Shakopee, Minnesota 55379
Dear John:
Another year has gone by and Miller & Schroeder has continued
to grow. We would like to take this opportunity to thank you
for the business which we have enjoyed with you during the last
year.
In order to let you know that Miller & Schroeder is a major
factor in the national municipal market, I am enclosing the
municipal underwriting rankings for 1983. You will note that
Miller & Schroeder ranks #17. In order to be more accurate,
I would like to point out that this rating only includes bond
issues of 10 million dollars and larger. Miller & Schroeder
is one of the largest underwriters of issues under 10 million
dollars. Many of our competitors do not even bother with issues
under 10 million dollars. In 1983 Miller & Schroeder underwrote
293 million dollars of bond issues under 10 million dollars.
If you added this number to the 685.9 million, you would see
that Miller & Schroeder would be in 13th place nationally.
We hope this information is of some value to you in understanding
the strength of Miller & Schroeder. If we can assist the City
or your office in any way as it relates to municipal finance,
please do not hesitate to call on us.
Very truly yours,
f
Georg R McMahon
Finan i Consultant
GRM/jms
Encl.
Headquarters: Minneapolis, Minnesota
Branch Offices: Downtown Minneapolis • Solana Beach, California • Northbrook, Illinois • St. Paul, Minnesota • Naples, Florida • Carson City, Nevada
Member of the Securities Investor Protection Corporation
UNDERWRITING II
The 1984 municipal
sweepstakes
Merrill and Hutton maintained their places at the top, but there
were some shake-ups elsewhere in our rankings.
The surge in municipal borrowings that
began in 1982, when interest rates began
descending from the heights of the early
1980s, continued last year. But much of
the pent-up demand that had sent totals
soaring 62 percent two years ago had al-
ready been satisfied, and last year's overall
gains were limited to a modest 10 percent.
According to Securities Data Co., negoti-
ated issues of $10 million or more for pe-
riods of thirteen months or longer rose from
$49.55 billion in 1982 to $54.5 billion in
last year's more stable market.
Perhaps because of that stability, there
were relatively few shifts at the very top of
this magazine's 24 charts ranking munici-
pal underwriters. In Institutional Investor's
own bonus -credit -to -lead -manager cate-
gory, Merrill Lynch tightened its grip on
the top slot for all public finance issues,
while E.F. Hutton & Co. clung successfully
to No. 2. As in most of our rankings this
year, the shake-ups came lower down.
Hard -charging Salomon Brothers, the run-
away leader in corporate finance, jumped
from fifth to third place on nearly $1 billion
more in public finance credits than in 1982.
That gerformance nudged Goldman, Sachs
& Co. down one notch to fourth, and Blyth
Eastman Paine Webber down one to fifth.
S;milutv.,KiAdrs_,Pe, b"ubv &- 6sr`tt1
No. 6 bumped Smith Barnev,. Harris
Lgham & Cn. diawx%cine mtch. Eitst
'Wil Enm c ���S1.millists�sics�n.in.mttnis Ona)
underwritings versus 1982 sped its three -
place fall to last place among the top ten.
Tb& h-omis-cxv i) in, tb& c,&loPn,
categories of municipal finance were more
volatile than in the total securities. In the
two largest, public power and housing,
1982's two top-ranked firms lost their
leads, with Merrill displacing E.F. Hutton
in housing and Smith Barney losing its top
slot in public power to Salomon (both by
Instinmonal Investor's bonus -credit for-
mula). Prudential-Bache Securities made a
strong showing in public power issues as
well, bolting from 25th place to seventh.
Education underwritings saw similarly
sharp ups and downs. L.F. Rothschild, Un-
terberg, Towbin jumped from sixteenth
place to fifth; Hutton from ninth to second;
and Shearson/American Express from tenth
to third. Wheat, First Securities, the Rich-
mond, Virginia, firm, did even better,
reaching tenth place from a ranking in 1982
that had left it off Institutional Investor's
charts altogether. In water and sewer
financings, where Merrill led again, Kidder
managed an eighteen -rung rise to finish sec-
ond, and Denver's Boettcher & Co.
climbed nine places into third. Shifts in
hospital, pollution control and transporta-
tion issues were far less striking.
These statistics were compiled by Ed-
itorial Assistant Heather Thomas under the
direction of General Editor Barbara Bent.
The municipal underwriting
leaders
A summary of the top firms according to Institutional Investor's bonus -
credit -to -lead -manager ranking method.
7
Smith Barney, Harris Upham
$ Volume No. of
92
(millions) Issues
1 Merrill Lynch
$5,736.0 276
2 E.F. Hutton
4,201.5 219
3 Salomon Brothers
3,842.6 167
4 Goldman Sachs
3,530.2 177
5 Blyth Eastman Paine Webber
2,775.3 166
6
Kidder, Peabody
2,615.2
167
7
Smith Barney, Harris Upham
2,479.5
92
8
Shearson/American Express and affiliates
2,020.1
128
9
Dean Witter Reynolds
1,810.2
111
1-0
-First-Boston
1,809,3
6S
11
Prudential-Bache Securities
1,487.2
79
R.P.rkpx
7Qf
1
14
Soelfther
336.7
49
i
RGiii`Si'iiiii5� viil'c1i r�L1-�f, i u'11 OM i
i 16. tl
4
16
Bear Stearns
745.5
58
i
444 I I rtf, of lZah rn&-G Y
1bub?.,
"f0
18
Dillon Read
611.8
31
19
John Nuveen
549.1
37
20
Ziegler Securities
487.7
28
21
Citicorp
462.7
41
22
Rauscher Pierce Refsnes
455.8
32
23
Morgan Guaranty
454.8
37
24
Dain Bosworth
452.5
41
25
Underwood, Neuhaus
380.8
22
Ranking the municipal underwriters
The rankings shown here include all pub-
licly offered or underwritten tax-exempt is-
sues negotiated during the period January
1, 1983, through December 31, 1983. The
minimum amount is $10 million, and the
award must have been made before De-
cember 31, 1983. While these tables in-
clude both notes and bonds, the minimum
maturity for any issue must be thirteen
months from the dated date to the maturity
date. "Lead manager" is defined as the in-
stitution running the books. All other man-
agers are considered to be comanagers.
In the bonus -credit -to -lead -manager ta-
bles, each manager is given a proportion-
ate share of the credit, but the lead
manager is given a double share. For ex-
ample, in a $100 million issue with one lead
manager and three comanagers, the total
amount is divided into five equal shares of
$20 million. Each manager is credited with
one share, while the lead manager, in rec-
ognition of its larger contribution to the deal,
is given two shares, or $40 million.
In the full -credit -to -lead -manager table,
the lead manager, or book runner, is given
full credit for the deal. In the full -credit -to -
each -manager table, each manager is
given full credit for the issue.
i00
Total public finance issues
BONUS CREDIT TO LEAD MANAGER FULL CREDIT TO LEAD MANAGER
1982
19
A_ g. rl4das..Qraseder
i •VIYIII�
(milltoaa)
mm. V1983
Isiass
1
1
Merrill L7ner.
55,738.0
278
2
2
EF. Hutton
4,201.5
219
5
3
Salomon BroMers•
3,842.6
187
3
4
Goldman Sacha
3,530.2
177
4
5
3" awansn
2.775.3
166
Torrbin
17
._
A_ g. rl4das..Qraseder
21
17
--I
JI, as►�iT
L.4rY.3
—'
a
SheamMAmex and
2,020.1
23
20
affiliates
111`
10
9
Dean Witter Reynolds
1,810.2
7
10
First 8sston
1,809:3
14
11
Prodenftaf-Bada
1,487.2
11
12
Lehman Brothers
1,441.5
16
13
A.G. Better Paribas
796.2
13
14
3ooteher
775.7
19
15
Rothschild, Unterberg.
776.0
Torrbin
17
._
1a___AV 01tap-
21
17
Miller & Schroeder
12
18
Dillon Read
15
19
Jobs Nu m -
23
20
Ziegler Sewritles
FULL CREDIT TO EACH MANAGER
"c:-3,S:L `4nr II 'b 'b itQfeer,i'esocay
12
11
S Volums
Ne. of
128
7
8
1982
1983
13
(millions)
- -
ISO"
1962
1983
111`
2
1
Merrill Lynch
$7,925.6
118
1
1
Merritt Lynch {
1
2
Goldman Sacha
6,221.2
98
2
2
Salomon Brothers
4
3
Salomon Brothers
5,767.8
54
4
3
EF. Hutton
5
4
EF. Hutton
3,717.5
86
3
4
Goldman Sachs
3
5
Smith somay
3,698.4
39
5
5
MO Eastman
"c:-3,S:L `4nr II 'b 'b itQfeer,i'esocay
79
12
11
alith Faatman-"
2,452.8
128
7
8
First Boston
2,177.5
13
9
9
Lehman &otheR
1,963.6
111`
—=
10
AssrsoNAmea and
1,834:5
89
73
atflllat"
79
12
11
Dean Witter Reynolds
73
11
12
Dillon Read
43
18
13
Prudential-8achn
49
14
14
A.G. Becker Paribas
46
22
15
Rothschild, Unterberg.
5,793.5
73
Towble
. �� �!s t
w -es
-I -ie w-"mmiii"ffS�niillhler'�'"
455.8 32
685.9
26
13 17
Boettcher
611.8
31
17 16
John Nnwto
SAA a.
V
'A 1%
rrugnr. Qovadttros
487.7
28 I
— 20
Matthews & Wright '
21 Citicorp
482.7 41
22 Rauscher Pierce Ref na
455.8 32
23 Morgan. Guaranty
454.8 37
24 Daln Bosworth
452.5 41
25 Underwood, Nsuhara
380.8 22
Sheerson/Amencan Express, 9,
Robinson Humphrey/Amencan Express,
Foster & Marshall/A nsncan Express, —
3:879.0
73 1 —s
28
32 8
50 7
19
73 I 8 8 Smith Sam"
7 SheamoruAmea and 9,252.0
affiliates
8 Kidder, Peabody 9.228.1
9 First Boston 8,839.7
10 Prudential-Bache 7,875.0
S Volems Ne. of
(millions) lases
523,404.3 278
17,404.1 167
16,768.2 219
13,035.4 177
11,148.7 166
-q-"4-9 -4'
128
167
69 ..
79
1,537.4
I 23 21 Dain Bosworth 1,978.0 41
45 10
18 22 John Nuveen 1,534.0 37
11 Bear Slums
6,344.3
2
58
1,313.9
— 23 Alex. 3reem & Soo 1,250.4 26
16 12
12 Des Witter Reynolds
6.260.5
111
876.3
23 11
13 Lehman Brothers
5,793.5
73
779.7
18 17
14 Rothschild, Unterberg,
4,473.3
46
715.1
15
Towbin
13
15 Mongan Guaranty
3,462.4
37'
IUV..V--
z3
-- 10- -
16J-cnft6iiP
3,046.8
41
670.3
23
17
A.G. Better Paribas
2,837.9
43
662.0
25
14
18
Dillon Read
2,425.4
31
9R11.1,
71
—
'fy
1fawntrw
.7
49
600.8
8
1 15
20
Bank of America
1,978.9
18
— 21 Kirchner Mows 501.9
15 22 Rauscher Pismo Refuse 476.1
— 23 AIL Stolen & Sons 437.9
— 14 Donaldson, Lufkin & 413.4
Jenrette
16 28 Morgan Stanley 323.0
Shearson/Amencan Express, 10'
Robinson Humphrey/Amencan Express, —;
Foster & Marshail/Amencan Express. —
Get
maximum
benefit
from
iInstitutionaln
An important aid to researchers,
librarians and readers who want to
find articies in back issues of
this magazine.
For years, Institutional Investor
has been compiling an index of
all the articles we publish for use
by our staff. it's organized by title
of article, by subjects covered
and by authors, for easy refer-
ence. And now, for the first time,
we're offering our readers the
same index our editors use. To
order, use this coupon.
13
I 23 21 Dain Bosworth 1,978.0 41
15
18 22 John Nuveen 1,534.0 37
10
— 23 Chemical Bank 1,365.3 a
2
— 24 Luard Freres 1,353.1 9
— 23 Alex. 3reem & Soo 1,250.4 26
9
ShearsonlAmencan Express, 9;
Robinson HumphreyiAmencan Express, 20,
Foster & Marshall/American Express, —
r—
------------
4128
Mail to: j
Circulation Cirector. Institutional Investor i
488 Madison Avenue New York, New York 10022 USA i
would like to receive a copy of your editors' index to ail i
articles ouolished in Institutional Investor for the follow- I
i ng years:
Institutional Investor InstitutionalInvestor
U.S. Edition Indexes International Edition Indexes
' u 1 1153 pages; u V9M 115 i pages)
❑ 1982 (138 pages) ❑ 1982 035 pages) I
❑ 1981 (124 pages) ❑ 1981 J 10 pages)
❑ 1980 (95 pages) ❑ 1980 (89 pages) I
❑ 1979 (90 Pages) ❑ 1979 (77 pages)
❑ 1978 (81 pages) ❑ 1978 (56 pages)
❑ 1976 (56 pages) ❑ 1976 (6 pages) i
1976-1982 indexes are $35 for each Edition. The 1983 i
I index is $50 for each Edition.
I Total amount enclosed s i
I (Payment in U.S. dollars only. New York residents,
please add sales tax.)
I
NAME
I'
TITLE i
I ORGANIZATION
AOURESS
I CITY/STATE/ZIP/COUNTRY I
I
CC -41
L--------------- -I
— —, ?A
Pollution control
BONUS CREDIT TO LEAD MANAGER
FULL CREDIT TO LEAD MANAGER FULL CREDIT TO EACH MANAGER
1982 1983
1
1
E.F. Hutton
$ volume
No. of
1982
1983
3
(millions)
Issues
1
1
E.F. Hutto
5604.2
24
2
2
Goldman Sachs
477.0
20
9 -
3
Baas Witter Rayn"
438.0
15
10
4
Kldder, Pesbedy
437.6
19
7
5
Merrill Lynch
422.0
16
3
6
Blyth Eastman
339.5
19
6
7
Morgan Stanley
226.7
6
5
8
First Boston
214.4
10
14
9
Salomon Brothers
155.4
13
a
10
Lehman Brothers
146.4
6
4
11
Smith Barney
124.9
7
-
12
Jmn 8 Moody
20.0
1
-!
13
ShearsoNAmes anf aMllates 19.8
3
it
14
Dillon Read
19.5
3
-
15
Alan 8roeln A Sams
18.5
1
12
16
A.O. Becker Paribas
14.1
2
-
17
Carolina Securides
14.0
2
-
First Charlotte Corp.
14.0
2
-
Interstate Securities
14.0
2
21
Wheat. Fust Securities
14.0
2
-
21
Olin Bosworth
13.0
1
17
22
Boettcher
10.5
1
-
23
Baker Wads
9.3-
1
-
24
ftileadabBachs
9.0
1
-
T.J. Raney
9.0
1
-
steps
9.0
1
Shearson/American Express. 18;
Robinson
HumphreviAmencan Express. 22;
Foster b MamhadlAmencan Express. -
FULL CREDIT TO LEAD MANAGER FULL CREDIT TO EACH MANAGER
1982 1983
1
1
E.F. Hutton
2
2
Goldman Sasha
9
3
Kidder, Peabody
8
4
Merrill Lynch
15
5
Dean Witter Reynolds
4
8
Blyth Eastman
5
7
Morgan Stanley
7
8
Lehman Brothers
3
9
First Boston
10
10
Salomon Brothers
5
11
Smith Barney
-
12
Alaso Brnrin b Sons
Your Competiton Read!
�ank Letter
$ volume No. of
(millions) issues
5643.0 17
589.5 16
546.2 10
430.7 6
375.2 6
274.4 10
256.6 6
244.9 4
227.8 4
92.4 4
85.3 2
37.0 1
1982
1983
You Should Took
3
1
E.F. Hutton
4
2
Merrill Lynch
10
3
Kidder, Peabody
1
4
Goldman Sachs
5
5
Dean Witter Reynolds
2
B
Blyth Eastman
6
7
Mrst Boston
16
8
Salomon Brothers
7
9
Smith Barney
8
10
Morgan Stanley
9
11
Cabman Brothm
-
12
Juran b Moody
-
13
Carolina Securities
-
I
ADDRESS
First Charlotte Corp.
-
Interstate Securities
21
Wheat, First Securities
-z
17
ShearsoNAmn and
affiliates
12
18
Dillon Read
-
19
Dain Bosworth
-
20
T.J. Raney
-
Stephens
18
22
A.G. Becker Paribn
25
23
Boettcher
-
24
Baker Wads
-
Ales. Brown b Sons
5 volume No. 01
(millions) Isaac
$1,099.3 24
1.098.3 16
1,069.5 19
924.3 20
888.6 15
829.1 19
649.1 10
425.5 13
325.0 7
306.9 8
306.2 6
100.0 1
39.2 2
39.2 2
89.2 2
89.2 2
83.5 3
78.1 3
78.0 1
45.0 1
45.0 1
42.4 2
42.0 1
37.0 1
37.0 1
12 Shear3oniAmencan Express. 14;
Robinson Humphrey/Amencan Express. 17;
Foster d MarshalliAmencan Express. -
Every Monday Morning...
You Should Took
Don't let another day go by without
joining the thousands of banking
professionals who bank on Bank Letter
to get the news first!
Enter your subscription today and take..
advantage of our low Introductory rate
offered only to new subscribers. Try the
next 51 weeks of Bank Letter for only
$13.63 perweek-a 25% saving off the
regular price of $925.
---- -------------- ----------------------------------
SPECIAL INTRODUCTORY OFFER!
SPECIAL
-
71-2-1
Send the next 51 weeks of `Sank Letter"
'
for only $13.63 per week (5695)
' C 1 prefer 22 weeks at $13.63 per week ($299)
C Bilf my company C Bill me C My check enclosed
i
I
'•
NAME TTTLE
1
COMPANY
I
ADDRESS
' CITY/STATVZ!P/COUNTRY CC41 -�
"-------------- ----------- ---------------------------�
Education
BONUS CREDIT TO LEAD MANAGER FULL CREDIT TO LEAD MANAGER
S Vofwae Me. of
1982 1983 (millions)
1
1
Smith Barney
5531.7
9
2
E.F. Hit"
251.8
-1
3
SksoraftAma and
261 3
at011atas
4
4
Goldman Sacha
233.6
10
5
Rothschild. Unterberg,
227.2
-2
2
Towbia
768.3
11
8
Memo Lynsr
208.8
2
7
Kidder, Peabody
173.4
13 -
8
SattWa
149.1
15
9
Lehman Brother
147.5
-
10
Wheat. First Searritia
144.5
7
11
Maaetaehaers Hanever
131.2,
5
12
Kirchaer Moor
129.5
8
13
ClUcorp
128.4
17
14
Craighe
123.9
-
13
Chemical Barak
110.9
6
16
Blyth Eastman
103.2
19'
17
Salomon Brother
98.5
14
18
Prudentia"aebe
a2.0
3
19
Banken Trust
80.6
23
20
Dtlla Rad
79.8
-
21
Dain Bosw ani
71.4
24
22
Rousckar Plera Raton
64.1
-
23
Mellon Bank
60.5
12
24
First Natiansl Bank of
57.9
-
25
SL Paul
42.4
-
25
John Novea
52.2
Shearson/American Express, 10:
Robinson
HumphfflVtAmencan Express, I
Foster & Marsha111Amenean Express, -
Issues
a
9
a
9
13
10
7
6
2
6
6
9
2
2
7
5
5
2,
4
0
3
2
3
3
$ Volume Ne. of
1982 1983 (millions)
1
1
Smith Barney
51,044.1
2
2
Goldman Sacha
442.4
20
3
Roommid, Unterberg.
407.8
Towhin
5
4
E.F. Hutton
369.2
--2
5
SbearsordAmes and
195.9
-2
2
atiltlates
768.3
10
8
Boettcher
184.2
17
7
Prudential-Bache
175.2
-
8
Wheat, First Securities
165.0
7
9
Banken Test
164.0
3
10
Lohman Brother
150.0
11
11
Merrill Lynch
144.0
4
12
Blyth Eastman
140.0
22
13
Dillon Read
134.1
13
14
Chase Manhattan
118.0
13
13
Rauscher Piero Rennes
111.5
i
-
18
John Now=
107.2
12
17
Cralgto
103.4
5
14
Kidder, Peabody
101.6
15
19
Kirchner Moan
96.5
-
20
Dain Bosworth
51.3
9
21
MonufacWnrs Hanover
50.0
-
22
Ala. Brown A Sons
49.7
-
23
A.G. Edwards & Sons
47.0
-
24
Coughlin
43.0
-
25
Butcher & Singer
42.4
a Shearson/Amencan Express, &
Robinson Humphmey/Amencan Express, 19,
Foster & Mar3WIAmencan Express, -
Issues
8
5
6
6
3
6
3
1
2
2
5
3
2
3
3
3
1
5
5
3
1
1
3
1
4
FULL CREDIT TO EACH MANAGER
Xetj) U31 tD3)6*0
of developments in your speciai
area of interest -
and, just as important,
all related financial fields as well.
To know everything that could have an
impact on your decisions...
enter your subscription ... write our Circulation
Department at 488 Madison Avenue, New York, New
York 10022. Or call toll, free to (800) 223-1253. In
New York State call (212) 832-8888 LOAM -SPM EST)
Or use card in this issue.
histirutional
Inyesior
r
r:
/-S
Al 23
S volume
No. of
t...
t"
1982
1983
(millionst
issue
5
1
Smith Barney
$1,055.6
9
-2
2
Sbeam owAma and
768.3
9
affiliates
6
3
Merrill Lynch
720.9
13
8
4
Goldman Sacha
610.7
8
11
5
Salomon Brothers
570.6
5
2
B
Citicorp
525.2
9
1-
7
Kidder, Peabody
523.2
10
4
8
Manufacturers Hanover
511.5
6
14
9
Lohman Brothers
510.4
6
r
18
10
Rothschild, Unterberg. Towbia 491.7
9
'
12
11
E.F. Hutton
392.9
8
-
12
Chemical Bank
375.6
2
10
13
Blyth Eastman
273.1
7
-
14
Craighe
268.4
2
t
24
Wheat, First Securities
268.4
2
i
-
18
Dais Bosworth
264.0
6
17
First National Bank d
251.4
2
Minneapolis
20
18
Morgan Guaranty
247.8
5
C
-
19
Motion Bank
231.5
2
r
13
20
First National Bank of
231.5
3
r.
SG Paul
3
21
Kirchner Moon
228.0
8
t
23
22
Boettcher
217.8
7
19
23
Prudential-Bache
217.5
5
)
-
24
Sear Steams
200.7
3
#.
25
25
Dillon Read
187.0
4
1
3 Shear3on/American Express, 7,•
Robinson Humphrey/Amancan Express,
Fatter & Msmft1/Amene4W Express, -
Xetj) U31 tD3)6*0
of developments in your speciai
area of interest -
and, just as important,
all related financial fields as well.
To know everything that could have an
impact on your decisions...
enter your subscription ... write our Circulation
Department at 488 Madison Avenue, New York, New
York 10022. Or call toll, free to (800) 223-1253. In
New York State call (212) 832-8888 LOAM -SPM EST)
Or use card in this issue.
histirutional
Inyesior
r
r:
/-S
Al 23
146issin9
BONUS CREDIT TO LEAD MANAGER
ShearsonlAntencen Express, B;
Robinson HurnphreViArnencan Express.
e.._, L U.-hadJAMO iCan EXDrbaa, -
FULL CREDIT TO LEAD MANAGER FULL CREDIT TO EACH MANAGER
$ Volume Ms. of
1982
1983
(millions) Issues
190
2
1
Merrill Lynch
$1.103.8
91
1
2
E.F. Hutton
984.8
80
4
3
Salomert Brothers
896:3
69
5
4
Goldman Sachs
748.3
54
7
S
Kidder. ?nobody
693.1
60
3
5
Blyth Eastman
691.9
'
55
8
7
Dena Witter Reynolds
601.8
57
10
8
Lehman Brothers
553.1
35
-'
9
ShearsotuAma and
531.1
46
Blyth Eastman
afditstes
18
10
X& Backer Paribas
442.2
23
-
11
ProdeMlal-Baehe
441.8
24
23
12
Matthews & Wright
317.1
15
9
7
B
Smith Barney
317.1
24
20
14
First Boston
315.3
19
17
15
Saar Stearns
298.3
25
14
16
Miller b Schroeder
219.8
10
21
17
Dain BosetoAb
217.1
22
15
18
. Morgan Guaranty
207.7
20
18
19
C11190111111183.3
11
18
13
20
Rattacher Pierce Retaaa 171.2
14
22
21
Rothschild, Unterberg. 171.0
15
ShearoomAmes and
461.3
Towbis
12
Smith Barney
12
22
Boettcher
159.2
16
-
23
Kinefiner Monro
140.5
8
-
24
George K. Baum
124.4
15
-
25
Stows B Youngberg
123.8
5
ShearsonlAntencen Express, B;
Robinson HurnphreViArnencan Express.
e.._, L U.-hadJAMO iCan EXDrbaa, -
FULL CREDIT TO LEAD MANAGER FULL CREDIT TO EACH MANAGER
Underwriter, Distributor, Market Maker, Consultant
Robinson Humphrey/American Express Inc:
Specialists in Southeastern Municipals
Robinson Humphrey/American Expanse Inc
`Mew hey ran S,acr Eau+.ow iK. And AUC.1. blamer
3333 peachtree Road, N.E., Atlanta. Georg a 30326 \
Telephone (404) 266.6045
Aiken, South Carolina • Albany, Georgia • Anniston,
Alabama • Asheville, North Carolina • Athens, Georgia
Atlanta, Georgia (Atlanta financial Center, Perimeter Cen-
ter, Interstate North, Roswell) - Auburn/Opelika, Alabama
Augusta, Georgia • Birmingham, Alabama • Charleston, South
Carolina • Charlotte, North Carolina • Columbia, South Carolina
Columbus, Georgia • Decatur, Alabama • Gainesville, Georgia
Greenville, South Carolina • Greenwood, South Carolina • Hilton Head Island,
South Carolina • Huntsville, Alabama • Jacksonville, FloridaA- on, Geolabama - rgia
Memphis, Tennessee • Mobile, Alabama • Montgomery,
Tennessee . Pensacola, Florida • Raleigh, North Carolina - Savannah, Georgia
Spartanburg, South Carolina . Tallahassee, Florida • Valdosta, Georgia
Winston-Salem, North Carolina
A Subsidiary of Shearson/American Express Inc • Member SIPC.
b F.STIlo
Where
are
corporations
piacing
their
most
important
messages?
ptaswE*
Bwetin.b.oard
�:..r
See page 305
S Volume Ne. of(millions►
(milliowl Issues 1982
1983
law"
982
190
5
1
Merrill Lynch
12.013.2
37 1
1
Salomon Brothers
55.189.5
5,154.8
69
80
1
2
Goldman Sachs
1,861.4
30 4
2
2
3
E.F. Hutton
Merrill Lynch
5,128.1
91
2
3
E.F. Hutton
1,059.6
22
30 5
4
Goldman Saabs
3,535.6
54
8
4
Kidder, Peabody
1,044.1
982.8
30 13
5
Lehman Brothers
2,906.8
35
3
5
Blyth Eastman
4
6
Salomon Brothers
829A
14 3
6
Blyth Eastman
2.783.5
2.1.6
55
25
9
7
Lehman Brothers
769.4
10 1D'
7
B
Best St@sms
Shear"oNAma and
2,47 5.6
46
11
8
Dean Witter Reynolds
692.4
29 -
affiliates
17
9
First Boston
600.0
10
11
9
Kidder,
2,421.3
60
13
10
A.O. Becker Pariba
560.4
4
10
Dean Wilm R eynolds
1,969.1
57
18
11
Matthews 8 Wright
547.8
7
10
11
Prudential-Bache
1,781.7
24
--1
12
ShearoomAmes and
461.3
9
12
Smith Barney
1,687.8
24
af8liata
427.7
9 17
13
A.G. Becker Paribas
1,420.4
23.
7
13
Smith Barney
345.2
8 15
14
Rothschild. Unterberg.
1,333.3
15Tawofm
20
14
Prudential-Bache
296.2
5
25
15
Kirchner Moon
12
15
Morgan Guaranty
1,296.3
20
1416
Miller 8 Schroeder
230.1
10 18
5
16
First Boston
1,262.2
19
10
17
Rauuher Plans Retools
222.6
4 19
17
Matthews b WHOM
1982.8
18
Stlfel Nicolaw
195.0
152.7
5 23
18
Dale Bosworth
22
19
Stone b Youngberg
141.6
7 11
19
Citicorp
881.9
18
12
20
Boettcher
14
20
Bank of America
685.1
12
-
21
George K. Baum
124.0
7
2 -
21
Stephen"
662,1
13
-
22
Citicorp
111.2
99.8
2 21
22
Rauscher Plems Retsaa 516.8
14
19
23
Morgan Guaranty
23
Boettcher
16
-
24
Fidelity Bank
91.6
1 -
6 -
24
First City Natlanai Bank 507.6
7
23
23
Retain Molle
88.5
of Houston
-
25
Tans Commerce Bank 483.2
6
Shearson/Amencan Express. 7;
' Shearson/American Express, B;
Robinson Humphrey/American Express. -;
Robinson Humphrey/American Express. -;
Poorer 8
Marshall/American Express, --
Foster & MorshadlAmencan Express, -
Underwriter, Distributor, Market Maker, Consultant
Robinson Humphrey/American Express Inc:
Specialists in Southeastern Municipals
Robinson Humphrey/American Expanse Inc
`Mew hey ran S,acr Eau+.ow iK. And AUC.1. blamer
3333 peachtree Road, N.E., Atlanta. Georg a 30326 \
Telephone (404) 266.6045
Aiken, South Carolina • Albany, Georgia • Anniston,
Alabama • Asheville, North Carolina • Athens, Georgia
Atlanta, Georgia (Atlanta financial Center, Perimeter Cen-
ter, Interstate North, Roswell) - Auburn/Opelika, Alabama
Augusta, Georgia • Birmingham, Alabama • Charleston, South
Carolina • Charlotte, North Carolina • Columbia, South Carolina
Columbus, Georgia • Decatur, Alabama • Gainesville, Georgia
Greenville, South Carolina • Greenwood, South Carolina • Hilton Head Island,
South Carolina • Huntsville, Alabama • Jacksonville, FloridaA- on, Geolabama - rgia
Memphis, Tennessee • Mobile, Alabama • Montgomery,
Tennessee . Pensacola, Florida • Raleigh, North Carolina - Savannah, Georgia
Spartanburg, South Carolina . Tallahassee, Florida • Valdosta, Georgia
Winston-Salem, North Carolina
A Subsidiary of Shearson/American Express Inc • Member SIPC.
b F.STIlo
Where
are
corporations
piacing
their
most
important
messages?
ptaswE*
Bwetin.b.oard
�:..r
See page 305
Public power
BONUS CREDIT TO LEAD MANAGER FULL CREDIT TO LEAD MANAGER
' Shearson/American Express, 12:
Robinson HumphreylAmsrwan Express. 15;
Fondue & MarshadlAmencan Express. 16
5 Vmnma w. w
S Volume Ne. of
1982
1993
1983
(mililos) lseon
(millions)
2
1
Salem" Seedless
51,312.6
22
4
2
Merrill Lys
1,278.4
29
1
3
'Smith Barney
837.8
19
3
4
First Basten
771.7
15
6
S
E.F. Hutto
636.6
15 .
7
8
3" Eastman
521.5 .
13
25
7
Prudential-Bache
501.7
12
-r
8
SheorsoaAmn and
412.1
11
1
10 2
affiliates
Jenrette
8
8
Goldman Sees
375.8
10
11
10
Deem Witter Reynolds
287.0
10
9
11"
Lehman Brother
274.8
U
13
12
Batidur
177.5
3'
1Q
13
Donaldson. Lufkin &
133.8
1
1
548.3
Jemeds
Prodesdlal-Bache
40.2
17
14
Kidder, Peabody
99.8
5
-
15
Lazard Fres
92.1
4
-
18
William R. Hough
90.4
2,
-
17
First of MIChl9an
84.3
1
-
18
Ratan Moshe
55.0
1
5
19
allies Read
54.1
3
-
20
Oala Boewerh
49.7
2
18
21
Suill"orhskest
48.3
2
23
22
Jobs Nuveen
44.3
2
24
23
Bear Sterna
42.4
1
-
A.G. Becker Pfrbas
42.4
1
-
Rothschild. Unterberg, 42.4
1
Towbis
' Shearson/American Express, 12:
Robinson HumphreylAmsrwan Express. 15;
Fondue & MarshadlAmencan Express. 16
a Sheerson/Amencan Express. 9;
Robinson HUmphreyrAmedcan Express, -,
Foster & MarshaY/American Express, 12
3
FULL CREDIT TO EACH MANAGER
5 Vmnma w. w
S Volume
No. of
1982
1983
4 1
(millions)
Issues
1
1
Salomon Snow w
52.946.6
8
2
2
Smith Bemey
1,252.9
6
8
3
Merrill Lynch
845.0
9
3
4
Goldman Sada
843.4
4
7
5
First Boston
842.5
4
-2
0
ShearsoviAma and
585.0
4
affiliates
affiliates
10 9
Goldman Sachs
10
7
Donaldson. Lufkin &
401.3
1
10 2
Jenrette
4
8
Lohman Brother
394.0
4
5
9
Dean Witter Reynolds
252.2
2
590.0
10
aumber
147.0
2
1
` 11
Blyth Fastmae
65:0
1
5 "
12
Dillon Read
57.7
1
548.3
13
Prodesdlal-Bache
40.2
2
14
14
Lazard Freres
38.6
1
15
15
Sestd"OrMv'W
36.1
1
348.4
10
SChard & Jona
20.5
2
11
' 17
E.F. Hotlar
18.1
1
_
10
Rauscher Pierce Reisnee 10.8
1
a Sheerson/Amencan Express. 9;
Robinson HUmphreyrAmedcan Express, -,
Foster & MarshaY/American Express, 12
3
FULL CREDIT TO EACH MANAGER
The best read magazine in financial carries around the world
Enter your subscription by writing our Circulation Department
488 Madison Avenue, New York, New York 10022
Or call tollfree to (800) 223-1253
In New York State can (212) 832-8888 (qAM-5PM EST)
Or use card in this issue.
Institutional
Investor
A125
5 Vmnma w. w
1982 1983
(millions) Issue
4 1
Merrill Lynch
$6.109.5
29
2 2
Salotarr 8ro121ere
6,008.1
22
3 3
First 889"
4,571.1
15
6 4
E.F. Hutton
4,245.7
15
1 5
Smith Sam"
3.779.5
19 ` c�
5 8
Blyth Eastman
3,511.5
13 '
- 7
Prudentisi-BAClle
3,258.0
12 ;'V
-' 8
ShesrmniAmn and
2,220.8
11
affiliates
10 9
Goldman Sachs
1,365.3
10
- 10
Dean Witter Reynolds
1.501.3
10 2
7 11
Lahmss Brotlten
1,305.8
7 !S
13 12
Kidder. Peabody
925.5
5 �-
- 13
First of Michigan
590.0
1
17 14
Bear Steams
551.4
1
-
).G. 38CW Parnas
551.4
1
-
RoUaehild. Unterberg, Towlin551.4
1
- 17
Boaeaber
548.3
3
- 1s
William R. Hough
517.1
2
- 19
Lazard Freres
494.5
4
8 20
Donaidson. Lufkin & Jenrette 401.3
1
15 21
Jobs Nuwa
348.4
2
- 22
Rotes Molle
329.8
1
23 23
Carolina Securities
292.5
2
23
First Charlotte Corp.
292.5
2
11
Interstate Saw ties
292.5
2
23
J. Lae Parker
292.5
2
22
Wheal. Flat Securities
292.5
2
D ShearwmAmencan Express, 12:
-.
Robinson Humpnrey/Amencan
Express. 9:
foster & MarshadlAmencan Express, -
The best read magazine in financial carries around the world
Enter your subscription by writing our Circulation Department
488 Madison Avenue, New York, New York 10022
Or call tollfree to (800) 223-1253
In New York State can (212) 832-8888 (qAM-5PM EST)
Or use card in this issue.
Institutional
Investor
A125
4ra�►s�#s�rtais'�_ - ,
SOMA CREW TO LEAD UMACZA FUU CmDfi 70 tri" 1f.8MWVER R&L CRMff M EACH MANAGER
�
u
2-'
1
Goldeeas Sachs
` T;•'
-2
Merrill Lyack
4':.-
3
Stoma Brothers.
9 `
4
E.F. Hutson
7..
S.
Blyth Easmrp
�
u
44"luroarml¢` -
L! 0. I -- -
14
1
Bear Stearns
162.5
-'
8.
ShearsorwAma and
135.0"
3 2 011loo Read
33.0
atBllaates;
12':
.
e
4
n,
4111an. qi"
.IIIA Z
..,
9
10
Daae Witter ReynoWs
122.5
- D.A. Davidson
- f '
Lehman Brothers.117:3
Merrill LynW 229.2
5
12
First Boston
109.6
46
13
Millet 6 Schroeder
95.9
10
14
Kidder, Peabody
69.1
-
15
Prudential-Bache
65.4
18 11 Rothschild. Unterberg,Torbin 64.3 5
12 17 Lazard From
a ■USURM
ne- w
',W11mpdp Innniar,'
•1'9fft 'M
3
5508.4"
20
5 1 Goldman seem
- 20 M.G, Lexis
425.7
20
3 2 011loo Read
33.0
347.4
12':
1 3 Smith Barney
2
331.3
12
8 4 Salome Brothers
- 24 Dain Bosworth
320.6 10,
7 5 81yth Eastm
- D.A. Davidson
- f '
5 "
Merrill LynW 229.2
10
13
7
Lehman Brothers 198.3
10
10
B
First NaCl Bank of Bosta 183.6
9
9
E.F. Hutton 167.3
15 .
i:..
Y6
TV* 71091011 1T9.1
8
11
Phudandah8adu 116.0
3:
21:
12
Miller b Schroder 95.9
7
-
13
Boettcher 65.0
3
-=
14
Shearson/Ama and 56.2
8
affiliates
5
-
15
William R. Hough 34.7
18 11 Rothschild. Unterberg,Torbin 64.3 5
12 17 Lazard From
56.6
3
14 WerthNm
56.6
3
17 19 Boettcher
46.6
4
- 20 M.G, Lexis
43.3
1
21 First MaCt Bank of Boston
33.0
2
20 22 Morgan Stanley
26:4
2
22 23 Omni Burnham Lambert
23.9
2
- 24 Dain Bosworth
20.6
2
- D.A. Davidson
20.6
2
' ShearsonlAmencan Express, 11;
1
3 Shearson/American Express, 7;
Robinson Humphrey/Amenoan Express. 19;
foster b. MarshaidAmencan Express,
-
; i
S volume Me. of I
4
2
(miiftens)
'issues ' 'lm 1?IlR1
$666.3
9 1 1 Merrill Lynch
622.8
3 3 Z .WAmam.Sads
602.5
7 6 3 E.F. Hudms
387.2
4 2 4 Stoma Brothers
250.6
5 9 5 Bear Stearins
I -'
6 ShearsociAmn atud afBlidu gTq.2
3 5
7 Smith Barney 337.7
12
B Blyth Eastman 747.0
6 4
9 011108Read 723.0
3 1 13
m -osaa-Witter Harem 711.9
1
3
2
3
2
15 16 Drexel Burnham Lambert 29.1 1
12, 17 Morgan Stanley 26.4 2
181 Hanifen Imbofl 12.0 1
11 19 Kidder, Peabody 11.9 1
a Shearson/Amencan Express,
Robinson Humphrey/Amencan Express,
.Foster B MershaiUAmencan Express, -
14 11
Rothschild, Unterberg,
661.2
- 17 M.G. Lewis
Totsbin
1
9 12
Lazard Freres
622.8
9
Wertheim
622.8
15 14
Kidder, Peabody
576.9
8 13
First Boston
530.7
S Volume_- YA- n_
(millions) Issues
S2,394.9 20
2�1s3 24
2,017.5 19
1,427.2 12
1,347.4 10
la ..=s
9
10
5
6
5
3
3
8
7
- 16 Prudential-Bache
399.2
5 _
- 17 M.G. Lewis
259.7
1
- ill Lehman Brothers
198.3
3' =;
24 19 ClflCorp
183.6
2
24 First NaCl Bank of Boston
183.6
2
24 Morgan Guaranty
183.6
2
24 Sharma t Bank at Boston
183.6
2
- 23 A.G. Backer Paribas
175.0
1
15 24 Boettcher
168.0
4
- 25 Johnson, Lase, Space, Smit) 150.0
1
3 Shearson/American Express, 7;
Robinson Humphrey/Amencan Express, 21;
foster B MarshadiAmencan Express, - _
1nsti utional
What
Inve5 or , hammed to i rV
I,istitutivAW
G
Im-esiair.
�- Did this issue come to you with
4
- an important article missing?
4y
To prevent such problems, get--
i� your personal copy every =:y;
month.
Enter a subscription today.
See card in this issue.
A722
--_- - ___ - ,-r.r,�a - _-n��r�'z+,roa v,a��'i� _ ...•.r..-...�.-....err`.
Aer, ind sewer
merits CREDIT TO LEAD MANAGER
-)ur subscribers are
an international
lyhto
the financial
id corporate
)mmunities.
iouidn't you
among them?
institutional
Investor
Al 62
FULL CREDIT TO LEAD MANAGER
S Volume Ne. of
Isiues
1932 1993
salontwt
$ volume Ne. of
183
(mhlliorsf Isaws
2 1
1
Marla Lrsa 1151:7
7
2
Kidder, Psahady
151.5
4'
3
Boelt ler :
134.4
7'
' 4
Boafther
106.0.
9
Kidder, 1`e2600
8rotltas
109.9
• 2
3
sbearsowAmea AM
93 4
5'
.
affiliates
�iflllates
-
Goldman Sachs
7
tun. Broom 5 Saar
scr
3
3
Saiemos Broara
81.7
4
9
Dillon ROM
68.9
t•
10
Ebrhktr8011e1'
50.3
11
11
Ard W. R/Mrb
-56:7:
:1
12
First Nan Stab Bank d
54.9
5
Smith Sam"
mer Jam"
2
3
13
ayth Easom
38.3
- 15
14
Zlegia Seartiles
36.9
1
1s
Cahners Bothers
35.8
2
15
Suttle -Northwest
35.5 '
. 2.
17
'1811141 Nunes i
31.3
3
13,
Dean Witter Reyeelds
31.2-
2
19
Smith Barney
30.6
2
ZO
Goldman Sachs
30.5-
2
21
Btuber 3 Singer
26.2
2
22
Bur Steams
25.0
2
23
Russell Rea 8 Zappab
23.1
2
24
Kioea
20.3
1
25
Sousessbre MUR161 l
20.1
2
Bonds
Robinson HumphreylAmencan Express, -
,VsoniAmencan Express, 4;
.ingpn HumphrsyfAmencan Express. -
-)ur subscribers are
an international
lyhto
the financial
id corporate
)mmunities.
iouidn't you
among them?
institutional
Investor
Al 62
FULL CREDIT TO LEAD MANAGER
S Volume Ne. of
Isiues
1932 1993
salontwt
(mHiloas) Issues
{m�llioas)
6 1
2 1
Merrill Lynam
5312.1
5
14. �. 2
01111K. 1`2116111"200.9
3
1
1 3
E.F. Hit
132.5
3
E.F. Hotton
Boafther
111.9
5
Kidder, 1`e2600
8rotltas
109.9
• 2
103.3 1
76.4 4
72.0 2
62.4 5
58.7 1
55.4. 1
53.7 3
50.0 1
47.0 3
28.1 .1
26.7 2
21.5 1
20.6 i
19:0 1
17.8 1
21 Under -00111 . Neuhaus 16.1 1
22 Seattle-Nerthwsi 15.7 1
23 CHIMP 13.5 1
17 24 Craigie 12.8 1
- CSM Maricipl Securities 12.8 1
a Shearson/Amencan Express. 18:
Robinson HumphreyiAmencan Express,
Foster 6 MarshalliAmencan Express, -
erNRavc rqr e
FULL CREDIT TO EACH MANAGER
- - u- a
19112 1933
(mHiloas) Issues
6 1
Merrill Lynch
OIRan Read
6
7
PrudaaUa11-8061e
12'
3
E111119 Bober
Salomon Bothers `.c:-
321.9
Hist Novi Stab Boot of
1 4 •
E.F. Hotton
Now Jersey
. 1>}
,Yah. W-1101114110
Kidder, 1`e2600
11'
Zlpler seewltles
�
- 12-
. SbetlrsowAmea and
7.'.
- 7
affiliates
5
13
Goldman Sachs
3
14
John Nunes
9 9
18
M.G. Lorca.
24
-1i
RUSSO Rea 3 ZaDgla
194.1
17
Alas. Brown 8 Sona
affiliates
11
Butcher i Singer
11
19
Howard Wail
2. F
20
Lohman Brothers
103.3 1
76.4 4
72.0 2
62.4 5
58.7 1
55.4. 1
53.7 3
50.0 1
47.0 3
28.1 .1
26.7 2
21.5 1
20.6 i
19:0 1
17.8 1
21 Under -00111 . Neuhaus 16.1 1
22 Seattle-Nerthwsi 15.7 1
23 CHIMP 13.5 1
17 24 Craigie 12.8 1
- CSM Maricipl Securities 12.8 1
a Shearson/Amencan Express. 18:
Robinson HumphreyiAmencan Express,
Foster 6 MarshalliAmencan Express, -
erNRavc rqr e
FULL CREDIT TO EACH MANAGER
- - u- a
19112 1933
(mHiloas) Issues
6 1
Merrill Lynch
$381.1
7
7 2
Prndeetlel-8se6e
342.2
9 '
11 3
Salomon Bothers `.c:-
321.9
1 4 •
E.F. Hotton
315.9
5
Kidder, 1`e2600
293.0
4
22 6
Boettcher
265.2
7.'.
- 7
Ales. Brow 5 Sows
235.9
3
10 8
Goldman Sachs
212.0
2
9 9
Blyth Eastman
195.0
-� 10
ShnrsowAmn and
194.1
S "
affiliates
is ' 11
Butcher a Slow
182.8
2. F
- 12
Lehman Brothers
179.8
2
21 13
Smith Sam"
174.6
2
13 14
aeon Willa Raynoids
106.2
2
- 15
D11108 Road
103.3
1
12 14
Bear Stearns
100.0
2'
- 17
SestUallorth ood
95.0
2
20 18
EhrliC6.8oba
86.9
3
19 19
first Novi State Samof
62.4
5
New Jesey
- 20
Ktous
60.9
f.
- 21
Arch W. Roherts
58.7
1
.- 22
H.I. Henams
55.4
1
-
Ziegler Securities
55.4
1
- 24
McDonald
50.0
1
-
Prescott, Batt 8 Turbot
50.0
i
3.ShearsonlAmencan Express, 3;
Robinson HumphreylAmencan Express, -
Foster 8 Marshad/Amehcan Express, --
-� Did you
j i4borarOW1919
t3iis color of
][31stitu#3onal
Investor?
Because you're reading II, you know
all about our valuable and unique
editorial coverage.
See the card in this issue.
But, if you're reading someone else's
COPY, it may not be the latest issue.
end you may have to read it in a hurry
before returning it or passing it on to
someone else. As a result, you may
miss important articles.
To avoid these problems, enter your
personal subscription today.
A131
KRASS, MEYER AND WALSTEN CHARTERED RECT-Wr7r)
Marschall Road Business Center
387 South Marschall Read
Shakopee, Mn 55379 MAY. V 1984
**445-5080**
Account Number Client Name Balance
RE Line
SHA11373002°-1 City of Shakopee
✓$4 56.80
General
SHA11373137-1 City of Shakopee $0.00
Downtown Redevelopment
SHA11373143-1
City of Shakopee
$0.00
Halo 1st Letr of Credit
SHA11373152-1
City of Shakopee
$0.00
Parrott Suit
SHA11373157-1
City of Shakopee-Dev
$541.00
Racetrack Tax Increment District
SHA11373158-1
City of Shakopee
v-$17.50
Residential Bond Issue
SHAII373161-1
City of Shakopee
$0.00
Shakopee Recreation TIF
SHA11373162-1
City of Shakopee
x$157.50
Pavement Preservation Policy
SHA11373163-1
City of Shakopee
$0.00
Planning District for Race Track
SHA11373164-1
City of Shakopee
L,,—$42. 00
101 Frontage Acquisition
SHA41373156-1
City of Shakopee
$0.00
Foster Suit(Against Police Dept)
SHA51373002-1
City of Shakopee
v-$17.50
Account Number
Client Name
Balance
RE Line
SHA51373011-1
City of Shakopee
�'#1x784.00
Prosecutions
$983.50
SHA51373118-1
City of Shakopee
Wangerin
SHA51373134-1
City of Shakopee
,. $43.75
Fire Truck Problem
SHA51373144-1
City of Shakopee
44-�$938.00
Chard
SHA51373153-1
City of Shakopee
t. '$42.00
Hardrives Suit
TOTAL $5,006-05
KRASS' MEYER, KANNING & WALSTEw CHARTERED
ye,schall Road Bvsires4 [*~.te,`
�
327 Soutn Marschall Qcsi' "
Ghakooee, Mn 55379
**445-5080**
�
City of Shakopee
129 East 1st Avenue
Shakopee, Mn 55379
Account Number Client Name
RE Line
SHA11373002-1 City of Shakopee ^~-_
General
SHA11373137-1 City of Shakopee
Downtown Redevelopment
SHA11373143-1 City of Shakopee
Halo 1st Letr of Credit
SHA11373152-1 City of Shakopee
Parrott Suit
SHA11373157-1 City of Shakooee-Dev
Racetrack Tax Increment District
SHA11373158-1 City of Shakopee
Residential Bond Issue
SHA11373161-1 City of Shakopee
Shakopee Recreation TIF
SHA11373162-1 City of Shakopee
Pavement Preservation Policy
SHA41373156-1 City of Shakopee
Foster Suit(Against Police Dept)
SHA51373002-1 City of Shakopee
General
SHA51373011-1 City of Shakopee
Prosecutions
BILLING D
$860.�}�
_
$14.00
'
$42.00
$884.00
SHA51373118-1 City of Shakopee $721.00
Wang erin
***If you are concerned with the guardianship of your children and/or
oisposition of your property uoon death, consult your attorney about the
necessity of a Will***
Account Number Client Name
RE Line �
Ig[
5HA51373134-1 City of Shakooee
Fire Truck problem
'
SHA51373144-1 City of Shakopee = $939.75
Chard
SHA51373153-1 City of Shakopee
Hardrives Suit
$122.50
� -
Client Name
. .
KRA5S, mEY
Mars'
' Gh. `
**4�
City of ShoRopee
129 East �st Avenue
Shakopee, Mn 55379
Account Number
Client Name
RE Line
THAY1373002-1
City of Shak��ee
MIR
Genera -i
SKA11373143-1
City of bhakowee
Halo 1st Letr cf
Credi�
THA11373152-1
City of Shakonec
Parrot� Suit
5Y011373157-1
Cit; of Shakowye-Dev
'
RAcetrack Tar Inc'ement
Di`+. ict
SHA0373158-1
City of Wakupee
-
Residential Bons
Issue
SHA11373161-1
City of Shakope�
Shakopee Recreation
TIF
54011373162-1
City W ShaWoee
pp^c'�enr ,*�Ion
k'7 'n
&�A41373155-2
Oity of 5hak9pee
Foster Suit(Aqai:st
Police
SHA51373OZ2-1
City of Ehakocw�
General
SW5W73011-1
City of Shakooee
prosecowion�
WiTT13731M-1City
of 5ha4oqe�
.
�^-me rAn
54A11373134-1
Shakoope
77 esse write yc'yr
accw:,.t ncw�er
..n yo,
mayable
to �rass Me�e,,
Kanni,.
Balance
1283. 20
PAM
PER 1
MIR
so. 00
'
-
$0.00
'
.�
$745.75
.t
�
A
KRASS.,MEYER.'KANNING & WALSTEN CHARTERED
Marschall Road Business Center
327 South Marschall Road
Shakopee, Mn 55379
**445-5080**_OA
-'-.
City of Shakopee
129 East 1st Avenue
Shakopee, Mn 55379
` Account Number
Client Name
^
.�
RE Line
SHA11373002-1
City of Shakopee
[ .
General
SHA11373143-1
City of Shakopee
'
Halo 1st Leto of Credit
SHA11373152-1
City of Shakopee
�
Parrott Suit
SHA11373157-1
City of Shakopee-Dev
`
$87.50
SHA11373158-1
City of Shakopee
Residential Bond Issue
SHA11373161-1
City of Shakopee
Shakopee Recreation TIF
8HA11373162-1
City of Shakopee
Pavement Preservation Policy
SHA41373156-1
City of Shakopee
Foster Suit(Against Police Dept)
SHA51373002-1
City of Shakopee
General
SHA51373011-1
City of Shakopee
Prosecutions
SHA51373118-1
City of Shakopee
'''-- --'-
City of Shakopee
129 East 1st Avenue
Shakopee, Mn 55379
Account Number
SHA51373144-1
SHA51373153-1
Client Name
RE Line
City of Shakopee
Chard
City of Shakopee
Hardrives Suit
BILLING
PEE
29-84
A R Y
Balance
$616.00
' $jb.o)0
$0TC �:l
'
$1,260.00
' .
'
$0.00
^
.�
$0.00
�
[ .
�
$0.00
|
|.
�
$0.00
'
�
$208.00
`
$87.50
PAGE 2
BILLING DATE 2-29-84
SUMMARY
KRASS, MEYER, KAWNING & WALSTEN CHARTERED
Marschall Road Business Center
327 South Marschall Road
Shakopee, Mn 55379
**445-5080** ,^
V"Ty OF - '-
City of Shakopee BILLING DATE 1-30-84
129 East Ist Avenue
Shakopee, Mn 55379 S U M M A R Y
Account Number
Client Name
Balance
RE Line
SHA11373002-1
City of Shakopee
$336.00
General
BHA11373143-1
City of Shakopee
$35.00
Halo 1st Letr of Credit
SHA11373152-1
City of Shakopee
$634.00 �~
Parrott Suit
SHA11373157-1
City of Shakopee
$798.00 �~
Racetrack Tax Increment District
SHA11373158-1
City of Shakopee
$28.00
Residential Bond Issue
SHA1 1373161-1
City of Shakopee
-
$0.0.0
Shakopee Recreation TIF
SHW41373156-1
City of Shakopee
$0.00
Foster Suit(Against Police Dept)
SHA51373002-1
City of Shakopee
$0.00
General
SHA5137301 1-1
City of Shakopee
$50. 00 L-.
Prosecutions
SHA51373118-1
City of Shakopee
$0.00
Wangerin
SHA51373134-1
City of Shakopee
$769. 0Q �--
Fire Truck Problem
SHA51373144-1'
City of Shakopee
$666.75�---
Chard
, Please write
your account number on your check and make your
check
payable to Krass, Meyer, Kanning & Walsten Chartered
City of Shakopee
129 East 1st Avenue
Shakopee, Mn 55379
Account Number
SHA51373153-1
Client Name
RE Line
City of Shakopee
Hardrives Suit
BILLING DATE 1-30-84
SUMMARY
TOTAL
Balarce
i.1"UTE3
I� DUSTRIAL CCF F ERCI';L COMF'1ISSIG N
5Ht"A QPEE, MNI JULY 11, 1984
F°1EE_ fiBER5 PRE5EINIT: `51 FurLi=, Vice—Chairman, presiding
Jim G'iJeill
Gary Eastlund
Gane Du.-,ois
3chn fia..nahan
^ud-'erens, Shakopee Development Corp. Liaison
["EF LDERS 5E':T. F'eu1 Uermerskirchen
_ob 4lenkush
CUES T 5 PRE3't=;:T: JohnAnder�,-on, City administrator
Je,:nne ,",ndre, Community Development Director
Cud:. Simac, City Planner
Gare Laurent, Downtown Committee
::.ren Lebens, `:hnkopee resident
;,nhn `h:�.rdlow, owa�rd L]ahlaren ".sc-ociates, Inc.
The Industrial Commercial Commission was called to order at
5:05 p.m. with the Vice—Chairman presidinn, in the 5h-kopee
Ci t\•/ Council chambers.
T I Lj
5-nmotion nary <<:s un , seconded Dov Cohn F`a.nah--:n, the Finutes
of Cuna 11, 1984, were approved. F a motion by Cohn F'anahan,
seconded by J.f7ne Du'ois, the Fi nutes of iay 9, 1934, were approved.
Ci1J;Ui D HC COFFITTESEI.T TIC` UP
The Vice—Chairman began with a brief review of the dountown
revitalizo.tion effort ad of the public meeting held on June C.
1984, on the "Downtown Revitalization — Final Report". The ICC
continued with a point by point discussion of the memo prepared
by the Cpmmunity Development Director, dated July 5, 1984, on
the Final Report. Cnry Laurent, Downtown Committee member,
provided much information and background to the issues railed
by the implementation portion of the Final Report.
The ICC supported by concensus the foccl points whit -i will bring
pezple into the downtown safely and enjoyably, that E broad based
level of community support is essential for the positive implement—
ation of the Plen and the sunnestions for sign chances to a central
thnme within five years. The Community Development Director
U". P?C'JE7 F CE 2 4
ICC
June 11, 1984
described the proposed assessment ratio 25/75 for public improvements
within the downtown district and projected impact upon downtown
property owners. It was clarified that the specifications of the
-ssessment policy will be developed at a later time.
The ICC reviewed the mini -by-pass and street realignments proposed
and expressed concern not to screen off from view the downtown from
east or west access points .=nd to rethink the realignment between
Somerville and Spencer on 1st ",venue.
It w -as a concensus to support a theme through minimum requirements
snf there followed discussion of how to enforce design criteria,
PUD development, through ordinances to incentives to voluntary
ry Laurent indicated the rets.il district improvements will be
based on c shopping center concept with P- centralized theme whose
mcnagenent ui'_1 be accomplished by committee, Perh.�pc the Local
Develooment Co:_oration could sssume this ro_e. The ICC discussed
the notentic;1 for success of the shoppinc center concept and stressed
the need to h,.ve �erieus man^oement to enure success.
"ter there u-^ discus --:ion of -nl'. points and issues, motion was
madeb; i:.;,-:ry L_.stlund, seconded by ,john i- anrhs.n, to sccs;^t the
Downtown 'edevelopment P1an and ",ddendum as ,resented to t ICC,
with more consider,ction to `Ile give to Issues -3, 4 and 5 of the
,July 5, 19':4 momorandum to the ICC from the Communicv Develo ment
.Arcctor, as follouE.:
3. Further
consideration should
be iven to
;<<in._ pas
intersection et Somervi
1'.e-S^encer area
^s _. point of
_ r r i vas..
?acommend
furter s tud; to adopt
u :thsr
�:"7 conceot
for the downtown redevelopment
district
Ind/or _. L-`g-cirn
,ts.ndards
r-.rdinance for the
downtown redev_-o;�ment
di._tr__c' v,o
develooment theme.
The Vice -Chairman offered the opportunity for -fret"cnt to
address the ICC, and ;Toren Lebens exnre:�I:ad of questionc
and opinions.. ICC men'_.erF and staff replied to „rs. LeUens
concerns. The Vice-Chairm =.n called the question, and ::he notion
carried unnni -nnus ly.
r;' , ;CPEE '.,CtT `.C'.Valli
The City Planner outlined the moratorium deadline13 (-.7d conveyed
the request of the Fla7-,:.inn Commission for ICC review and comment
on the Planninc and -oninc ''study for the Shelcopee ?4,cetr.:c+:area
prior to July 12, 1984. The Vice-Chairmnn stated t` = IC.. had
only ju.t received the Study at this meeting andcoul.d not
property review and comment without more time. the City ;"fanner
f
ICC
July 11, 1984
stated the Planninc Commission was most interezted in the ICC
comment on the F=erformance Standards proposed. It was emphasized
that the ICC wanta to facilitate lifting the moratorium on July 23,
1984 but a' -so wants to make recommend, -tions based on solid review
of the study.
Cary Eastlund offered severs! comments, including support for the
relocation of the R--4 district to abutting the by-pass on C, 17,
concern for potential of spot zoning of retail in the industrial
zone, and recommended s veterr.nari_n service be permitted in the
I-1. ::one with proper definition. Jim �"` eill strongly recommended
h. p^anted ' l.oc;: be sn al_1ou- 31_e Julldinc materiel. iso,
=spy Eactlund recommended _ceeninn be required to headlight
level: to -,,dd f lexIbility, and there as concensus to require
1^ndscc.ni n�,, 7-id/or berminc,. There followed a discussion, by
staff and the consu_cast with the ICC of screening proposals
for front perkino lot areas and the consultant a:creed to revise
East' ' ^tion to screen front parkino lots
ui;.n ',Gry `�.._��_und c recommend. _.
throunh eccept-sole alternatives to heinht betueen the road and
development in the ^;Teen space.
The 'Dice-Chcirman noted the deoafture of two ICC members and
repeated his concern for !ac'r, of time to review the Study.
'e sungested an ICC meetino be scheduled prior to City Council -
cons iderat-ion
ouncilconsideration of same on July 1.7, 1984. ^sin, there was a
staff review of the time constraints for the review process
^nd ,he need for m-ximun input.
tent-tive ICC meetine. was scheduled for Tuesday, July 17, 1984
at ::30 p.m. for the purpose of precari nn ICC recommendation::
recardinn the :;hF.kopee Racetract Study and its nroposals.
John ;annhan su.:,nested rcry Eastlund prepare his recommendations
for consideration at that time. ary '_astlund briefly reviewed
several items, and there uas concensus to channe the heading of
P- rkino ,rens to add Front ;lards as part of the head`.nn. There
was a neneral discussion of screening on corner lots with
Soecific example riven by _.<_,ry rastlund of Potential_ impact of
the current proposal. Thia w,^sa:e discussed z the special
!CC meetino on July 17, '904.
LE
.
".ie .lice -Chairman 2djourned the ICC meetinr. au 7:35 p.m.
SHAKOPEE BASEBALL LIGHTING COMMITTEE MEETING
JULY 23. 1984
The meeting was called to order by Chairman Joe Schleper in the Shakopee
Community Services Board Meeting Room at 9:00 PM.
Members present: Ray Siebenaler, Jim Stillman, John Goihl, Bob Techam,
Bruce Kugath, Jim O'Neill, Dennis Hron, Joe Schleper,
Bill Schleper, and George Muenchow.
Others present : Kevin O'Brien and Duane Gaulke
The minutes from the previous meeting were reviewed and approved.
Chairman Schleper reported that the Shakopee Planning Commission had given
its approval for a non conforming use permit for erecting the 80' light
towers in Tahpah Park, an area zoned for a maximum of 30' structures. The
Shakopee Jaycees went on record to support this committee in its efforts to
assist them in erecting lights at the Tahpah Park Field, but did not have any
money at this time to provide for the project. They will provide a letter to
this effect.
Kevin O'Brien stated that his firm would pour the footings for the towers
which was estimated to be four yards of concrete/tower. Danny's Construction
would be responsible for dismantling, moving, and erecting the towers. Mr.
O'Brien would draw up a proposed time schedule for performing all of these
functions.
There was a consensus that the project should now begin moving starting with
the ordering of the lights.
Schleper appointed Dick Mertz as Chairman of the Fund Soliciting Committee.
Jim Stillman would assist. All Committee Members would participate as a
Committee Of The Whole.
Motion by Hron, seconded by Stillman, that this Committee go on record to
acquire the necessary finances to move the light towers from Riverside Park
to Tahpah Park and erect new fixtures, and, furthermore appoint a Fund
Soliciting Committee to expedite this process with the understanding that,
if needed, that this committee would each co-sign a bank loan if enough funds
are not available. Carried.
Motion by Hron, seconded by O'Neill, that based upon the fact that approximately
$17,000.00 has already been pledged in cash or services out of the approximate
$35,000.00 needed for this project, that we authorize Macey Electric Company
and Danny's Construction to move ahead with this project. Carried.
Jim Stillman volunteered to serve as Project Chairman.
Motion by O'Neill, seconded by Stillman, to adjourn. Carried.
Respectfully submitted,
G.F.`''Muenchow, Secty.
—;oixakapee CommunitLi eruftes
129 Levee Drive
Shakaoee. Minnesota 55379
Phone 445-2742
0
Community Education + Parks • Recreation • Adult Education
July 26, 1984
Memo To Members Not Present At Meeting:
If you do not agree to have your name included in the motion to
co—sign a bank note if needed, please contact Chairman Schleper
regarding this no later than August 10, 1984.
Al Schmidt, Dick Mertz, Todd Schwartz, ldt�✓ 4 .
Tim Riffe, Bert Noterman, Bob Ganz, G.F. Muenchow, Director
Shakopee Community Services
Keiran O'Brien, Don Bisek, and
Harold Bigot.
GFM: kin
A COOPERATIVE EFFORT OF 7 X11 SHAKOPEE AND SCHOOL. DISTRICT 720 SINCE 1954
13U1 LDING ACTIVITY REPORT
PERMI'T'S ISSUEt
Number
Single 4
Single Fam.-Septic -
Multiple Dv,-ellings
1
(bl().Units)(1'TD Unit:.)
(2)
Dwe] 1 info Addi tions,
12
0 Cher
-
Business District
2
AgricuI torr <rl
-
Industrial-Scv:ered
-
industrial -Septic
-
21
87,600
i ;",ns & Fences
6
Electric Permits
-
1"Idinr;/Foundation
2
25
374,009
Remodeling (Inst.)
-
Re.modeling (Other)
5
TOTAL TAXABLE,' 40
TOTAL T41qSTI'1'UTTCNAL -
r�RAPID TOTAL 40
CITY OF SHAKOPEE:
JUNE, 1984
Yr. to Date 'Total. Previous Year
_Number VcI I uat, i_or� (lumber Valuati nn
19
5
8
(18)
36
5
1,183,000
465,000
694,500
283,661
1,198,875
140. YTD.
6 28
1,646,377
2 6
429,460
- 6
565,300
- (16)
-
10 31
525,752
- 2
23,000
2 3
30,500
27
219,800
8 18
125,913
21
23,810
5 24
28,177
5
17,900
- 6
18,025
5
1,775,500
- 8
90,884
21
87,600
2 9
14,178
Electric Permits
-
- 1
100,000
25
374,009
- 8
321640
187
6,323,655
35 159
3,530,206
1 100,000
187 6,323,655 35 160 3,630,206
MO . Y'1'1) . 1110 . YTD.
Variances
1
5
2
9
Conditional LISC
_
4
1
5
ilc- `Lonint;
Moving
Electric Permits
25
132
22
83
Plmbi;. & Iltg. Permit:,
23
118
21
98
Ra:°ing Permits
Residential
1
1
-
-
Commercial
-
-
'rota] dv c'l l inf, units in
C:i ty
aFter completion of' ;ill
construction
permitted
to date ......................... 3,705
Cora Hullander
131dg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN JUNE, 1984
6333
Kraus -Anderson
Racetrack
Site Grading
$1,660,000
6334
Menke Const.
1075 Naumkeag �?�
Fa
House
68,000
6335
J.B. Swedenborg
800 Eas1s't
Alt.
57,000
6336
Joe Schleper
Tahpah Park
Stg. Bldg.
6337
Ken Zitzow
1096 Harrison
Alt.
23460
6338
Ries Builders
1.446 Co. Rd. 14
Addn.
15,000
6339
Jerry Skaja
948 S. Main
Addn.
2,900
6340
John Bardon
1048 Jackson
Garage
5,880
6341
Valley Home Imp.
940 Atwood
Garage
4,800
6342
William Murphy
1008 S. Apgar
Addn.
10,600
6343
Cy Carlson
1054 Minnesota
Garage
75000
6344
MN Valley Fence
228 E. 3rd
Fence
2,100
6345
Joseph Link
206 Scott
Alt.
71500
6346
Bill Henning
8050 E. Hwy 101
Sign
t00
6347
Lester's Inc.
Co. Rd. 42 & 17
Stg. Bldg.
14,840
6348
Jim Hauer
319 E. 5th
Razing
750
6349
Clete Link
1999 E. Shakopee Ave.
Garage
5,000
6350
Larry Gardner
488 Minnesota
Addn.
15800
6351
Lon Carnahan
1064 Dakota
Fence
1,200
6352
Timothy Perrier
911 Holmes
Addn.
15,000
6353
Kraus -Anderson
Racetrack
Sign
100
6354
Nordquist Sign
551 Valley Park Dr.
Sign
6,000
6355
Tekton, Inc.
1930 W.'33th /
House
59,200
127/ Y c// l
6356
Klehr Const.
�
1015 Eastvi�ia Cir.
House
57,400
Z6/ �"- /,S7/
6357
Laurent Bldrs.
1 3 MN Valley Mall
Alt.
29,000
6358
Barthel Const.
1181 E. 1st
Motel
650,000
/17
PROCEEDINGS OF THE CABLE COMMUNICATIONS ADVISORY COMMISSION
YEV,5.111?, ,lEZPI'I Tfu uQunpFF, MTNNF_SQTQ JUNE 25, 1984
Chrm. Anderson called the meeting to order at 7:40 p.m. with Comm. A beln and
Harrison present. Absent were Comm. Williams and Davis. Also present were
Judith S. Cox, City Clerk, and Jim Abbott, ZU Manager.
'In ' fte TiiiifuucZ, vi Y,&f 22,��0 , �'�j�,r Qnjiar��n_ gai ntP,cL Qtl_t that 1Pslports" should
replace the word "search" in the last sentence of the fifth paragraph.
Mr. KtSoo't't asked for a cla11L1Lceu1Dn ir., A�,,e 7th sen-kz z4, 3f +11e 4th Who _L9h
on page 4 of the May 22, 1984 minutes, and a change was made to add "for the
institutional network" to the end of that sentence.
Harrison/Abeln moved to approve the minutes of May 22, 1984 as changed tonight.
Motion carried unanimously.
Harrison/Abeln moved to approve the minutes of June 12, 1984 as kept. Motion
carried unanimously.
Comm. Harrison reported on his meeting with Janet Williams of the Scott County
Library System, in which he said he clarified for her the jurisdiction and
authority of the four entities with which she has dealt with regarding cable;
to wit, City, Cable Communications Advisory Commission, Access Corporation and
ZU. He said he made various suggestions for moving their converter and screen
and talked further about the possibility of using headphones with the T.V. set.
She will search out the schematic that should have come with the set, which will
be given to ZU's engineer to check out the feasibility of headphones. Ms.
Williams will prepare a summation of the items they talked about and present it
to this commission to make sure everything is clear.
Mr. Abbott said his engineer was unable to leave Yankton, S.D. because of the
flooding and closed roads. However, he expects him here tomorrow. He said they
are moving forward in terms of Community Services and the schools.
He hasn't been able to get a hold of the salesman from Compuvid regarding the
character generators.
Chrm. Anderson said there seems to be some ambiguity in the proposal regarding
equipment. He diagramed his understanding of the hook-ups and equipment nec-
essary to get the Sr. High School, SACS, Community Services and the Library
Character generators hooked up to the subscriber network. Then he diagramed
a system outlined to him by a salesman from Compuvid, listing the equipment
necessary, the capabilities and the cost. However, this system required a
dedicated phone line.
Comm. Harrison talked of a possibility of sending the data channels to Chaska
on the interconnect, and using the computer there as a switching devise to send
the signals back to the various institutions in Shakopee. He didn't know if
this was possible or cost -practical.
Mr. Abbott said he just has to have his engineer present to respond to these
proposals and outline their cost, if possible.
Chrm. Anderson said he really thinks there should be some kind of a deadline to
get these character generators on line. We need a definite outline of what
is going to be done and 'now much time it will take. Discussion followed regarding
a date for a meeting.
Cable Communications Advisory
June 25, 1984 /
Page 3
c) at the bottom of that follow-up letter is changed to read;
Has not been resolved to my satisfaction and I wish to have the Shakopee
Cable Commission schedule a public hearing.
The Subscriber Service Complaint Form was accepted with the aforementioned changes.
Chrm. Anderson asked if Mr. Abbott had any plans for subscriber promotions.
Mr. Abbott responded that he plans a door -tea -door campaign in the fall.
Mr. Abbott pointed out that he thought the definition of basic cable service
as proposed in the Federal Cable Television Legislation was very important.
Mr. Abbott said that he thought they were doing pretty good to have only 6
minor items not completed in the restoration work at the time of the City's
inspection. He said now there are only tw,3 areas to Ite completed. They did
e t all tha aah> P H� -,R,�u
The City Clerk said this item was just informational for the Commission. After
everything is completed, the Commission will address the issue and make a rec-
ommendation about penalties.
Chrm. Anderson asked why_ the studio marlagr_did_nni._hap�auoo+
munity Services brochure offering free television production classes. Mr.
Abbott said he did not know, but possibly he didn't think of doing that. He
would check with Mr. Lepley about the next brochure.
('^h x =' +h% ^,V �-6 v�711 S srs't-otitcreadn 'is 'to'xias, aril the
second will be to seniors.
Mr. Abbott left the meeting at this point, 9:45 P.M.
The City Clerk explained the legal language necessary in 7b of the proposed
4Besolation giving m._re authority to the Commission.
C.OI1S1Qerable Ci1SCUSS10ten S1led- r'P4orrld nil, 7n_ -,L+_�Rl.�cjvlui,ii7rt rC 1'd 1.1 Ve '-.O -t-fl I's
Commission's input into budget decisions. The City Clerk said the- budUgt iss
-Fright-1 e -to ask — --- —
Council to allow the Commission to allocate monies set aside for grants for
local access programming. She said that the Commission could allocate some
grant monies to the Access Corp. for their distribution and could retain some
grant monies for the Commission to distribute. She said there will probably
be requests for money made to this Commission. She said all the funds received
in the 5% franchise fee have to be used for cable related items. Comm. Harrison
said there had been mention of the City using those funds for such things as '
reading water meters with cable or City surveillance. Chrm. Anderson said he
felt it is this Commission's duty to present a budget for City Council approval.
He definitely wants to be involved in the budget process. He said it is his
understanding that most Access groups are looking for a percentage of the
franchise fee. The City Clerk pointed out that the City needs to keep reasonably
close to what was presented to the FCC when asking for the 5% fee. Consensus
was to table this item for reconsideration at the next meeting.
Abeln/Harrison moved to authorize staff to m -draft the procedures and follow-
up letter for the Subscriber Service Complaint Form as changed tonight and have
it ready for implementation. Motion carried unanimously.
Harrison/A beln moved to appoint Comm. Haxrison and Chrm. Anderson as a sub -committee
to attend the meeting with ZU at 7:00 p.m. July 10, 1984. Motion carried
unanimously.
Cable Communications Comm.
June 25, 1984
Page 4
Comm. Harrison requested White Bear Lake be asked for an update on how they
are utilizing their institutional network.
The City Clerk said the City Admr. had a couple of concerns when he read the
minutes of the Access Corp. He said there is money for a typewriter, but where
will it be located. Comm. Harrison said the location is still to be determined.
They were talking about its use for typing minutes.
The other concern of the City Admr. was that the equipment bought by the Access
6orp. be clearly marked property of the Access Corp. so it not get mixed up with
ZU's equipment. Comm. Harrison said it is labled property of the Access Corp.
and not for use by anyone else.
Abeln/Harrison moved to adjourn. Motion carried unanimously. Meeting adjourned
at 10:35 p.m.
Judith S. Cox,
City Clerk
Diane S. Beuch
Recording Secretary
,2- 0
Some suggestions were; to inform the public that the Downtown
Committee is existing to formulate plans, not that the plan is
concrete, and that they need the support of the people in the
downtown area to make it work. It was suggested that the
Housing Alliance should be at the meeting along with the Historical
Society, Also, a representative from the hospital (to convey their plans
for the clinic facility package proposed)and Ken Anderson, to
discuss the traffic plans. Should be asked to attend.
Jeanne Andre suggested that the concern for the B-2 zone development
should be discussed also.
John Anderson added that visual aids might be helpful, pictures taken
ten years ago to compare what it looked like then, and what it looks
like now and what it will look like in another ten years if nothing
is done now. Why would a new business come into town? We have to
make it attractive to new businesses to bring them into the downtown
.n u h0-- ,q 07rch_ 1--LY1 'Nermersxirdnen Dr. intorm the pLiblic
of the revitalization of the Shakopee Development Corporation.
Dan Steil left at 8:47 A.M.
Discussion was then held on what the effect of the by-pass will be
on the downtown area and what competition the downtwon area has. It
was suggested that the film presentation made by the ICC would be
a helpful visual aid and a good way to close out the meeting. The
following tentative agenda was discussed by the committee:
1. Have members of the different organizations introduce
themselves along with the Downtown Committee.
2. Presentation of the plan by Chrm. Laurent and other
members of the Downtown Committee.
3. Questions and answers.
4. Break
5. I.C.C. Film Presentation
6. Comments from the Housing Alliance, Hospital etc.
7. Questions and answers.
Other suggestions brought up for the meeting were; name tags,
coffee for the break and a sign up sheet by the door for questions,
so they can be addressed. One comment from each individual until
everyone has a chance to speak was ai sr, s�aggeste�? . Th,a raui3 statiop.
should also be notified of the meeting. it was the consensus of the
committee to have members talk to as many people as possible about
the meeting.
v12c�nh.? iia' �0 �2�3i2Sz�S i� iii�ii�i i^c : S ad' "ia�i aSS�SSiittvTit t uL Pa?UURm-
--tewri streetscape improvements.- It was suggested that the words
iiiastrate ana hypothetical in the second paragraph be underlined
and a sentence be added after that paragraph to read; We assume
that the actual assessmkent would be in the realm of $1 - $2, per
square foot. Also that suggestions would be appreciated for
a
Eal
PROCEEDINGS OF THE
DOWNTOWN AD HOC COMMITTEE
SHAKOPEE, MINNESOTA
JUNE 26, 1984
Chrm. Laurent called the meeting to order at 7:10 p.m.
Members present: Mike Sortum, Joe Topic, Terry Link, Steve Clay, Dan Steil,
Bill Wermerskirchen, Jr. and Don Martin.
Members absent: Jerry Wampach and James Stillman.
Also present were: Jeanne Andre, Comm. Develop. Dir.; Trevor Walsten, Ass't
City Attorney; Jack Lynch, Westwood Planning & Engineering consultant; Paul
Wermerskirchen, ICC liaison; Frank Reid, Chamber of Commerce president; Cncl.
Gloria Vierling, and Lee Stoltzman and Dave Czaja of the Planning Commission
and John K. Anderson, City Admr.
Chrm. Laurent initiated the introduction of the Downtown Committee members and
other City officials.
Chrm. Laurent then gave some background on the formation of this Ad Hoc (single
purpose) committee organized for the redevelopment of the downtown area. He
stated they have only recommendation power, wherein they report their findings
and opinions to various community groups and the City Council, and the City
Council has the final authority for making any decisions.
This committee's on-going goal is to create an economically viable downtown.
Chrm. Laurent stressed that it will take the people of the downtown area united
with the people of Shakopee's government and City staff, developers and resources
Iootn Inside arA outside Shakopee to make tnese z'nacnges. 'rte said. 'Cnls pian ds
presented tonight does not contain definite concrete plans for everything, and
does not provide a definite time line. Chrm. Laurent explained that the City
employed a consultant, Westwood Planning & Engineering, who have had a lot of
experience doing the sort of thing we want done in Shakopee. He compared the
downtown area to a shopping center, which is designed to be economically viable
and a pleasant place to shop.
Chrm. Laurent said the first task of the Committee was to identify the problems
of downtown. The No. 1 problem is the traffic. He said the study found 24,000
u-Jhz � ? Q u r Ap s K- +yr_^.a: oht ��.+ 4>;pn2ae, *l�� if WbLnzb: _% +=U.k_ +gaff; lbp s+auLv
also found that 6 of that traffic is going right through downtown and doesn't
do the retailers any good. Pedestrian traffic is only what is absolutely neces-
sary. The study also found there is plenty of parking in the downtown area, but
two of the lots are north of lst Avenue and have a lot of vacancies, whereas
other lots are always full. The study also found that 40% of the City's space
is taken with streets and alleys, which is not desirable because of the value of
property.
Chrm. Laurent said all agree that arriving in Shakopee from the north was not a
positive sight. There also is not a lot of unity in the buildings or signage.
Chrm. Laurent acknowledged that there have been several previous committees set
up for the purpose of improving the downtown area, but he feels this time the
effort is different. He said that because of the development of on the west end,
along CR17 and the Racetrack, there is an even greater need to create a pleasant
shopping area.
Downtown Committee - - - -
June 26, 1984 -
Page 2
He said the Committee believes if they don't create a pleasant environment,
the traffic will not stop in Shakopee. He added +,hat they iearrled from the
previous committees that it is a long term project. They have now come further
in their research than any of the previous committees. He said there is a feel-
ing that they are all in it together.
The committee undertook an inventory and site analysis of the downtown businesses,
many of which have been there for over 20 years. Many own the businesses they
operate, over half had plans to improve their buildings, and almost all are com-
mitted to remaining in downtown Shakopee. These are very strong points for
Shakopee. Other strong points are the location of a major medical facility
and City and County offices. The consultant determined what kind of marketing
needs exist.
Based on the gathered information, the consultant came up with concept plans for I
the Committee's reviewal. After much deliberation, the Committee picked Plan
RL1 rvj3SSGu.. nbar,a.'r,aureft p61htdd out - the identified areas of housing, insti-
tutions, retail core and public lands on the exhibit. He said that since it
became a consensus to retain the north side of lst Ave. as a vital part of the
downtown area, a mini by-pass was created to skirt lst Ave. Because of this,
main street is planned to have 2 lanes, rather than 4, which will allow diagonal
parking and sidewalk extensions at intersections. Chrm. Laurent emphasized that
this is a concept plan, and the boundaries of areas can be stretched a little.
But at least now when a developer comes to town, he can be directed to certain
areas. He added they will be improving 2nd Ave. He said they realize some of
the properties dowtown will best improve by being taken down, and to that end
they have developed an acquisition plan. They have the capacity for assimilat-
ing land to encourage develo Anent. They have set up urban design standards,
whereby there will be less flexibility than in the past, but hopefully more unity.
Thev als2_ Vie, - gisr��i I �
;velo-oment Corn.__,_ I activity of the Local DE
ed the costs of the redevelopment project. The mini by-pass,
on the bridge and changing the main intersection will be
-he downtown streetscapes with pedestrian improvements, street
ments in the parking lots will be about $4 million._ Burying
verfront improvements are estimated to b nn_nnn
Chrm. Laurent detail
addition of one lane
abut $tea w6 -11Z on.
lighting and improve
utility lines and ri
3timated to bepu is cost for housing development is e:
$580, 0��. iva�YS, $E' ra-iT `fon. 'Total estimate
a' cast is �,`Il million.
icing, such as tax increment The Committee also identified sone sources of fw
pecial assessments. Chrm.
money, transportation funding, parks grants and s
trie' ht outside improvements, j estimated to be about $4- million, will be taking plac(
right outside of store I{ fronts. The committee
L+Y,D + +h rico �r.ti.r, �,.-{-,. .... ,.. ,. ...,.
who will benefit from the improvements pay 25/ of the cost of the improvements.
He mentioned the handout available to help figure out how that would affect
downtown property owners. Although the improvements to the downtown area benefit
the City at large, the property owners are also going to benefit. There will
be about a $11 million benefit for a $1 million investment. He mentioned other
cities and areas that have successfully gone through this type of redevelopment.
It is their belief that the only real mistake would be to do nothing.
Bill Wermerskirchen said he has watched several previous committees die when it
came to the point where the business people pay a large portion of the improve-
ment. He thinks we are at a point where if they don't do anything now, it will
never happen. You have to think about what you are getting for the assessment.
He believes it is a good investment. You will be seeing something tangible right
outside your front door.
Downtown Committee
June 26, 1984
Page 3
Ta rr �T•I.Sk .^CL7mhiLAi4£sA Biu F �f�s [ �L- - na1 -,*JT cdfZIGu tris J'usfilu-s
on the north side of lst Ave. He said it takes a lot of time away from his
business just to negotiate the street.
Dan Steil said he has worked with people who know that beautificaticri alone
is not going to do anything for a business. He is always interested in the
bottom line -- to bring economic viability to the downtown. It is going to
cost the downtown businesses to create a better downtown. They want to create
a district that will bring people downtown and all of the town people can be
proud of.
Steve Clay said he just wants to express the sense of urgency. With the race-
track traffic the east side of Shakopee could develop rapidly and the downtown
could deteriorate just as rapidly if nothing is done now.
Chrm. Laurent opened the meeting to questions and comments from the audience.
Craig Mertz stated he is an attorney representing Brambilla and lst Avenue Pet
Hospital. He said they are not in opposition to the project, but they have some
concern. The Brambilla complex is on the demolition list. He said they would
hope the mini by-pass does not just slice off the car lot and leave the building
because that would effectively destroy the business.
Mr. Mertz said that Brambilla's and the Pet Hospital would be looking for mean-
ingful relocation assistance and fair compensation. He also asked to what ex-
tent was the mini by-pass dependent upon State funding.
Chrm. Laurent said they feel fairly confident that the State will participate
to some extent on the intersection or the bririge. or bots, b-ut t , y ?rP not C(au„t-
ing on the State for all the funding. The Comm. Develop. Dir. added that all
the acquisition would be pursuant to the Uniform Acquisition Law so a fair price
would be given for the property. She said because Hwy. 169 is a through highway,
they also have to have the Highway Dept.'s support. If the City Council approves
this plan, they will begin working in earnest with the Highway Dept. Ken Anderson,
of Westwood Planning & Engineering, will be doing further studies defining what
needs to be done. She guessed it would be a minimum of 5 years before the mini
by-pass comes to place, so people will have many years to continue their busi-
nesses and look for relocation possibilities. She said the acquisition plans
are for the taking of the whole south half of the Brambilla lot.
9liur't-22 expressed Yds concern a'oout the by-pass going 'through the back of
all the blighted buildings. Chrm. Laurent responded that there will be some trees
and landscaping done in that area. They will also be providing a lot of incen-
tives to that particular block for improvements. Terry Link said he would put
money into his building if there was a by-pass. Joe Topic said he also plans
improvements to the rear of the Antique store. Don Martin said one of the reasons
the north side has been deteriorating all these years is because it is so separated
from the rest of the downtown by the traffic, and the businesses have a hard time
making a go of it. He added that one of the first ideas the Committee had was
the elimination of all of the north side of lst Ave. One of the problems they
encoun'terea was tna't 'the Opera House building is listed on the National Historic
Record. Chrm. Laurent said that as a last resort for buildings that did not
improve, there would be acquisition.
.
Downtown Committee
June 26, 1984 f
Page 4
Mona Strunk said she has a home on 3rd and Holmes which is zoned commercial,
and she wondered if she could sell her home. Chrm. Laurent replied that it is
right on the edge of the retail core, but the line could fluctuate a little.
He said the rules governing her home are already dictated by zoning, and their
plan would do nothing to change her property.
Will Schroers, of the Toll Bridge, asked how big of an area do they think the
retail core will draw from. He said other shopping areas draw from many miles
away, and start their improvements 20 miles from the location, like CR42 to
Burnsville Center. He said his business draws from a much larger area than
some downtown businesses. He said advertising costs quite a bit. He has been
in this location for 5 years, and 95% of their business is from people who drive by
it or are told by someone. He is concerned that the by-pass will also taxe
away customers from downtown, along with the trucks.
Chrm. Laurent responded that the consultant said the majority of the traffic
is just going through the town. But he agreed it is a gamble to try to get more
people downtown to a pleasant area to park and walk around.
Mr. Schroers said something has to be done with the buildings on the north side
to make them more attractive. He thinks they should have all been torn down.
He said there has to be a big incentive to make people stop. He said you haven't
mentioned how many towns have died because of by-passes. He agrees we have to
do something, but he thinks this by-pass just makes it easier for people to go
to the west end of town.
Dan Steil described their plan for access points and creating a draw for down-
town with signage and eye-catching themes. The survey showed that 98% of all
the vehicles did not or could not slow down in this area. They realize they
need to capture some of that traffic and get it into downtown where it is compact
and pleasant and pedestrians can walk and enjoy themselves. They realize it is
a trade-off.
Mr. Schroers said that about 75% of their business is outside the City limits.
Terry Link said he has had his shop for 4 years and he still has people coming
in and saying they didn't even know he was there, because they were too busy
watching the traffic, etc. on that block. He acknowledged that Mr. Share had
a great plus with his off-street parking.
Chrm. Laurent recessed the meeting for a break at 8:23 p.m.
Tho -2-, v mrre& ZA. a !014AZ'r ua�ii �2t vi^v'ii �� tti2 ivv tii sti
lighting the merits of locating businesses and industries in Shakopee.
Paul Wermerskirchen said it is the charge of the ICC to improve the business
and industrial climate of the City. They have an annual Industry Day which
i Lvit % iP1l1 %trial a A arammerci a l f irrms +.ra a n�rP Pn+,ati_Qn i r k18 k4Ti1?? a They
have also organized a visiting program of the industries presently existing in
Shakopee, wherein members of City Council, ICC, Planning Commission and the
Chamber of Commerce talk with companies about their concerns and try to handle
any problems. He said they would like to know from the public any good ideas
for promoting Shakopee. He praised the Downtown Committee for the tremendous
amount of work they have done.
Chrm. Laurent suggested the Local Development Corp. may want to put together
a similar slide presentation of just the Central Business District.
Downtown Committee
June 26, 1984
Page 5
Sister Agnes, Executive Director of St. Francis Hospital, said she feels it is
absolutely essential that this downtown revitalization take place. She said for
the last 12 years they have been struggling with an image problem of a small
city hospital. She said when you first come into this town from the north side
and see the back sides of the buildings on lst Ave., it is hard to imagine a
fine major medical center is located here. She stated the hospital is serving
patients who come from a large area around the City. She said they have 4,000
in -patients and 10,000 out-patients, all of whom are potential customers for
downtown. St. Francis has just made a substantial investment and is here to
stay. She feels the hospital is a substantial credit to the City and she asks
everyone's support, as they need each other to be effective and viable.
Sister Agnes said that a developer is exploring the placement next to the hospi-
tal of a 20,000 square foot office building for various medical professionals.
Hopefully this can take place this year.
Rosemary Dineen of the Housing Alliance, said they are the ones who did the
Levee Drive Development, which was a HUD project. They are now looking for
another housing project, which would not be Federally funded. She pointed out
on the displays the two areas they are looking at for a housing development.
It is a possible prototype, which is pretty exciting for the City. She said they
are here because the Downtown Committee's survey showed a need for housing. She
is excited about the possibilities for Shakopee. Chrm. Laurent added that this
is an example of how the City can work with private enterprise.
Margaret MacFarlane, of the Scott County Historical Society, suggested as you
are going forward take a look back at where you came from and keep a few of the
reminders you can show your children. She said usually the grand examples of
the past will be kept. She pointed out that the Historical Society owns a house
in the middle of the development area. She said it is not a grand house, but a
very typical one which she feels should survive with you as just one of those
reminders of the kind of village and people who were here at the beginning. She
reminded people this is the kind of thing you can only save at the moment, you
cannot go back later and pick it up. She said the old is compatible with the
new and enriches it.
Chrm. Laurent said this is a nice example of the flexibility of the plan, as
this house is located outside the housing area, inside the retail core. But he
said the Committee agreed with Ms. MacFarlane, and said it was valued as an addi-
tion to the City and endorse the Historical Society's efforts in revitalizing
that building.
G-e-QrF,Q M1lennhQw., uL'CPafar- a'F' ('bf?Jt1mlm t Sprviripc_� c�ai_r by - G teal eTri tpA a ai t
this project. He said the location of the Community Services building is a
pleasant spot on the river and is easily accessible. However, they also have
the best view of the back end of the north side of lst Ave., and would really
like to see that revitalized. He is most interested in the corridor along the
river, the public sector. Mr. Muenchow stated the State, through the DNR, has
a maior trail along the river from Ft. Snelling to LeSueur, which is finally
future expansion in the City. He said the Federal Gov't, through the Wildlife
Dept., has designated a satellite visiting center in Shakopee, with an overlook
out to the first pier, which will be a tourist attraction. With another grant,
Shakopee is building a restroom facility near their building, which will be
under construction this year. The boat landing is also an attraction.
John K. Anderson, City Administrator, said staff has spent a,.lot of time on this
project, but it won't work unless the community is in tune with it and in favor
Downtown Committee
June 26, 1984
Page 6
02 I
of it. He said the City cannot respond adequately to developors unless it has
identified areas of preferred development. He recounted how the City worked to
try to get the Jaycees to locate their headquarters in Shakopee._ Ultima_te_L,.,
the City could not compete against the incentives offered by Burnsville, but if
the City hadn't identified some parcels that might be available and suitable
the City wouldn't even be in contention.
The City Admr. spoke of current negotiations taking place to try to locate a
building f or the Scott -Carver Economic Council in Shakopee. Because of the
existence of this plan, City staff was able to take numerous sites and list the
pros and cons and help the businessmen downtown. He said the public part of
�S�t-13i3�1a=1f 1� '_t�z W ' 1g , Pr_^, -SS a"? -al COV u ixa �iuxi is
The City Admr. also pointed out the youth and business -ownership represented on
this Downtown Committee.
I rh-�,Q,-, rAVX-tet„ aO-& Qil zf1 'iravu tmm -a -super Jo c 'in wo±King wean `tries
Committee. He added that he didn't want to down -play the important role previous
i3iriyi3iii1�S'i'YiviV�i1.
-en Lebens, 207 Atwood, said she lives upstairs of A Arthur Interiors, which Kai
noted for
, public acquisition. She asked about acquisition plans for the Levee is
elect TIJQS CitX—AAnr,,T fuQ a:,yPd, +.hat- 1-+.-;-5'-nn-r+_; a1I-„-n ni
ld want to buy that building and throw out the
re now, and put up housing for seniors located
a location which was already turned down in
was hard to find a whole block that was vacant
housing project was under FHA rules that were
t she would think putting the elderly next to
azardous as crossing lst Ave. She would think
be a more appropriate use there. Chrm. Laurent
the re tail area condensed in a centralized area
and get out and walk.
e didn't see much room for new businesses, as
oped. She asked about the feasibility of re-
new business, such as a hotel, wanted to de -
id they want to identify areas of development,
out, it would be for the good of the over-all
3.tion for housing is good because it is within
ank, churches and hospital.
i C and B before it was revised, Steve Clay
1 to see the plans. He said they mostly dealt
affic, without changing much in the retail area.
ept the traffic on lst Ave., and Plan C involved
0o expensive.
ved their Family Chow Main restaurant to lst
y might have to be re -located again before they
at the time the plan was drawn, that location
e doing exactly what we want -- to re -build and
Consultant Ken Anderson said he is working on
Dy will not need that property for the by-pass.
Ms. Lebens asked why the City wou
5 living quarters that are in the
so close to the railroad tracks,
the past. Chrm. Laurent said it
and also that the previous senior
stricter. Ms. Lebens replied tha
the railroad tracks would be as h
that retail and commercial would
responded that they want to keep
where people can park their cars
Ms. Lebens also commented that sh
most of the area is already devel
moving any of the businesses if a
velop downtown. Chrm. Laurent sa
and if some buildings had to come
plan.
Ms. Dineen commented that the loci
walking distance for groceries, b
Ms. Lebens asked about Plans A an
suggested she check with City Hal.
with different ways of routing tr,
Dan Steil said basically Plan A k
cloverleaves, which were deemed t
Grace Poon said they have just mo
Ave., and she is wondering if the
move in. Chrm. Laurent said that
was vacant. Now, he said they ar,
become a viable part of downtown.
the geometrics, but it appears the
Downtown Committee
June 26, 1984
• Page 7
,�_r
Ms. Lebens asked about the revitalization of 2nd Ave. Chrm. Laurent stated that
unfortunately, they cannot move the railroad so it will just have to be lived
with. 2nd Ave. is slated to have the same type of street improvements with side-
walks and plantings, etc., with special attention to the railroad tracks. The
consultant has given them several ideas for minimizing the hazards of the cros-
sings. The railroad has said they don't plan to increase the number of trips.
Dan Steil emphasized thatthis is just a plan and the reason for this meeting is
to gain input from the people living and working in the area. The plan is not
cast in concrete, and they intend to be flexible. It is everyone's project.
Gene Pearson asked about the entrances to downtown from Hwy. 169. Ken Anderson,
traffic engineer for Westwood Planning & Engineering, said that Holmes Street
will not go through to Hwy. 169. A lot of that traffic will be on Fuller. He
said they are working on the geometrics now and at this time there are 3 possible
basic alternatives at the bridge. He mentioned the changes that could be made.
He said the real problem is matching grades to the bridge and down to the recre-
ational area. He said there will probably be a controlled intersection at
Spencer and Sommerville.
Craig Mertz asked about the proposed building located in the public sector.
The Committee said they are open to any suggestions.
Terry Forbord stated he works downtown, and he wants to stress that time is of
the essence. He said the financial estimates haven't taken into account infla-
tion, which could increase the costs quite a bit. He is concerned with the
amount of development taking place in the surrounding areas. Isn't there a way
to speed things up.
Chrm. Laurent replied that believe it or not, they are going full speed ahead.
He said the number of agencies that have to be contacted just on the bridge alone
is incredible. It is a major engineering project that even involves the Coast
Guard. This Committee agrees they want it done yesterday. He added there is a
lot of competition out there, and they would rather see something outside of
downtown, but still in Shakopee, rather than outside the community altogether.
Steve Clay said if the areas along CR17 were not rezoned to less than 5 acres,
that could help the downtown. He suggested people talk to the City Council.
Gene Pearson asked about any legal problems with abandoning the two parking lots
on the north side. The City Admr. answered that because the parking lots were
created with assessments, those spaces eliminated will have to be replaced
elsewhere. Steve Clay said the use of diagonal parking creates 65% more spaces.
The owner of Betty Lou's asked about diagonal parking on the side streets, as
Lewis used to be diagonal parking. She also asked if they would be tearing up
the whole downtown area at one time for these improvements. Chrm. Laurent said
they didn't know the time table yet. She asked if they would be able to get
diagonal parking, widened sidewalks and narrowed streets at the same time. She
also asked about maintenance costs to the property owners for the trees and
benches. Chrm. Laurent said the Committee opted to put in more durable fixtures
at a higher cost now which will mean less maintenance in the years to come.
Jeff Manthey asked if any thought had been given to the railroad depot. Dan Steil
said they had been contacted by someone who wanted to make the depot into a resi-
dence for himself. The Planning Commission basically felt they didn't want that
structure to be residential so close to the tracks. They would like to use the
depot as a benefit to downtown. Chrm. Laurent said the railroad will not donate
it to Shakopee.
w
Cora Hullander
l� 1 �?}. It�,h (.. r:� :��'c` t•t'trl r`y
MO.
"' I r•i uncos
-
It�i i I ]D.l N6 AC'.N Vl 'I'Y } Eroll'i'
_
9
JULY, 1984
-
609' 1'636�U� ll
_
Y'r. to 1>,�!.c I <;t"I l
-.:or i tl};
1'r'(:v-i
ons Year
PJunnc�'r
Nnrnlwr
l itri t. i •,t.
111110"c. I.
Vrtl nation
Fwh tris- Permit:
19
151
36
11.9
& litp, 1'el•rni is
inZ;le l•',rrn.
3
22
1,358,000
4
32
1,869,177
ini71 1.uri.-Sep tic
1
6
665,000
2
8
629,460
Mui tip -LC DV,01-1in);s
-
8
694,500
-
6
565,300
lii, ,units}(l'['h Unit::)
-
(18)
_
_
(16)
_
.in)� A,Idi tions
7
43
304,107
8
39
557,798
3
3
459,912
-
2
23,000
Business District
-
5
1,198,875
-
3
30,500
Inrtn:tri�tl—:;�•t,cr•cci
—
—
—
—
—
_
nc.ustri ehti
4
31
2485848
4
22
146,179
i,?nC &
5
26
26,160
7
31
45,317
rrl,iincT/i otlnd.ltil�n
-
5
17,900
-
6
18,025
_
5
1,775,500
1
9
90,884
;t,cmodel i w. (Poo.
1
22
22
90,192
3
12
22 163
R��rrodel :int; lis
_
1
100000
h'rric>ciel in)7 (Other)
2
27
383,509
2
10
114,615
\I ;AXAi1':
26
213
7,222,503
31
190
4,112,206
N 1,
_
_
_
-
1
100,000
!'.".l?l� ;'ci`l'/11•
26
213
752223503
31
191
4,212,418
Cora Hullander
l� 1 �?}. It�,h (.. r:� :��'c` t•t'trl r`y
MO.
"' I r•i uncos
-
5
_
9
.', riditionul Use
-
4
_
5
-.:or i tl};
! ov i nr;
Fwh tris- Permit:
19
151
36
11.9
& litp, 1'el•rni is
23
141
18
116
n)'• Fermi is
Residential
-
1
-
-
Ct)mmo rc i ;11
-
-
-
-
(tv.ell_ing ullits in
City
l('tt'r cotnpleti<�n of ;ill
con:;triwt.ioii
pr:rmitt,ed
i-Ite .........................3,709
Cora Hullander
l� 1 �?}. It�,h (.. r:� :��'c` t•t'trl r`y
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN JULY, 1984
6365a
Kraus -Anderson
901 Co.Rd. 83
6373
Armin Koepp
2649 Hauer Trail
Addn
6374
Joe Link
1257 Tyler
Alt
6375
William Hauer
706 Apgar
Addn
6376
Kenneth Kewatt
328 E. 3rd
Addn
6377
Gerald Stark
441 W. 1st
Sign
6378
Barry Brandt
1041 Merritt
Addn
6379
Michael Menke
690 Menke
House
6380
Laurent Bldrs.
1273 Polk
House
/
6381
Bob Heimerman�
466 Minnes a
Addn
6382
Todd Boom
1054 Dakota
Garage
6383
The Toro Co.
600 Valley Ind.
Alt
6384
David Schmitt
1006 Legio
House
6385
Morris Const.
GrMaxine r. House
6386
Les Dengerud
1583 E. 1st
Alt
6387
Todd Schwartz
1178 Tyler
Addn
6388
Consolidated
Huber Park
Restroom
6389
Joe Link
206 Scott
Sign
6390
Custom Pools
8911 Eagle Crk.
Addn
6391
James Back
9382 Boiling Sp. Ln
Garage
6392
Kraus -Anderson
901 Co. Rd. 83
18 Stables
6393
Durabilt Garages
916 Apgar
Garage
6394
Dennis Hron
111 Holmes St.
Sign
6395
E.L. Prahm
2400 E. Fourth
Sign
6396
James Kostohyrz
Co. Rd. 89
Stg. Bldg.
6397
Pete Fahrendorff
107 W. First
Sign
1-903000
1,596
2.592
3,500
1,300
100
2,050
60,000
56,000
1,000
7,600
2,000
59,000
200,000
7,500
1,000
47,000
1,800
10,000
6,048
222,912
5,400
150
100
10,000
200
$ 898,848
);Iii ],ll IVi; AC',i'1 VI TY ItI�:I'i?IiT
16�3�Ir l is6 9UED
fdunlhE' t�
-Se ptic
Mui tip.!e Dr;k!lliiigs
i`i.,.11nit, s)(Y'1'l) tIiIit:
!)';.'e 1 11n)! Addition.
c 1 i l„�t`
i3usiness District,
i�)!r'icui tuft;lI
Irtciustrirrl—:�et�rrl'ci
nf:ustr_iz-Al —Septic
)Ins & fences
c�Ir;�iit;�;J1''outrdat.ion
Hemodel ing ( ]_list. )
1tomodeI in)7 (Other)
A! !'ANA]! I, '
.c>'i:'•.• 1'I'i'11'1'it 11tH
CITY U1 :;I IAH)PF E
Yr. to 1)rrt.e 'lout]
Nlmil `r Vri I urc 1, i ()1,
3 22
15358,000
1 6
665,000
- 8
6945500
- (18)
-
7 43
304,107
3 3
4595912
5 15198,875
JULY, 1984
I'r(:vl ous Year
IItrlrlheI. V,rl nation
4 31
248,848
4 32
1,869,177
2 8
629,460
- 6
565,300
- (16)
-
8 39
5573798
- 2
23,000
- 3
30,500
4 31
248,848
4
22
146,179
5 26
26,160
7
31
45,317
- 5
17,900
-
6
183025
- 5
1,775,500
1
9
90,884
1 22
90,192
3
12
22,163
- -
-
-
1
1003000
2 27
383,509
2
10
114,615
26 213 7322.25503 31 190 4,112,206
1 100,000
Cora Hullander
Isl,lj;. 11 k,p1.,-.'Sta(,retrlry
26
213 75222,503
31 191
43212,418
D.
I1r; .
r''V1) .
,t'i Incf,s
-
-
5
4
-
-
9
5
n i t i ona l Use
Permit.
19
151
36
119
& Htp, Permits
23
141
18
1.16
Ii,r:'• 1 nf; 1 c't'1111 tS
Residential-
Co1nmk�r'c:i,rl
-
-
-
-
dr.clling units
in t'_ityrrl'ter'
corrrpletiori of al 1
con:�tr'u(:i,iorl
p<:rrni.tted
Trate .........................3,709
Cora Hullander
Isl,lj;. 11 k,p1.,-.'Sta(,retrlry
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN JULY, 1984
6365a
Kraus -Anderson
901 Co.Rd. 83
6373
Armin Koepp
2649 Hauer Trail
Addn
6374
Joe Link
1257 Tyler
Alt
6375
William Hauer
706 Apgar
Addn
6376
Kenneth Kewatt
328 E. 3rd
Addn
6377
Gerald Stark
441 W. 1st
Sign
6378
Barry Brandt
1041 Merritt
Addn
6379
Michael Menke
690 Men
House
6380
Laurent Bldrs.
1273 Polk _
House
6381
Bob Heimerman
466 Minnes' a
Addn
6382
Todd Boom
1054 Dakota
Garage
6383
The Toro Co.
600 Valley Ind.
Alt
6384
David Schmitt
1006 Legio
House
6385
Morris Const.
9 VMaxine
House
__1 � 6 �
7r7.�
7'.d -t 6/-
6386
Les Dengerud
1583 E. 1st
Alt
6387
Todd Schwartz
1178 Tyler
Addn
6388
Consolidated
Huber Park
Restroom
6389
Joe Link
206 Scott
Sign
6390
Custom Pools
8911 Eagle Crk.
Addn
6391
James Back
9382 Boiling Sp. Ln
Garage
6392
Kraus -Anderson
901 Co. Rd. 83
18 Stables
6393
Durabilt Garages
916 Apgar
Garage
6394
Dennis Hron
111 Holmes St.
Sign
6395
E.L. Prahm
2400 E. Fourth
Sign
6396
James Kostohyrz
Co. Rd. 89
Stg. Bldg.
6397
Pete Fahrendorff
107 W. First
Sign
$ 190,000
1,596
2,592
3,500
1,300
100
2,050
60,000
56,000
1,000
7,600
2,000
59,000
200,000
7,500
1,000
47,000
1,800
10,000
6,048
222,912
5,400
150
100
10,000
200
$ 898,848
I;Iil,lllHk; ACTIVITY IZEP011`1'
O�A I `1'S S`'L'i;D
- 639 (Jun�t,c ►
(' I'I )' OF ;;11A .O1,FI.,
Yr. to 1)alt. 'I(,t;iI
NnIli 1)(.r V,1 !I];)!,; �,ti
i►rZ,l(� Fmll. t,
3
22
1,358,000
-Septic
1
6
665,000
Glut tip.Lc D%%-o.l l ings
-
8
694, 500
(bi,).units)(Y''I'l) unit:-)
-
(18)
-
c] 1 :in)? A,idi t.ion:,
7
43
3045107
co,h .r•
3
3
459,912
business District
-
5
131981875
i nciu.A-ri al -Sc ivered
iri(:ustri�-Ai —:septi(,
—
—
—
4
31
2483848
.',i & I' --rices
5
26
26,160
,•,10oi ;vk,
-
5
17,900
r:;dint';/l Quid tion
_
5
1,775,500
22
905192
licmodel ing ( I_nst.)
_
_
-
i;t,mode] inl7 (Other)
2
27
383,509
AI ;'AXAI;I.1•:
26
213
73222,503
26
213
7,222,503
1,10. Vi 1).
JULY, 1984
I'r•(.v.i ous Year
fluirlher• Valuation
F110. Y1111).
7 31
4 32
1,869,177
2 8
629,460
- 6
565,300
- (16)
-
8 39
557,798
- 2
23,000
- 3
30,500
4 22
1463179
7 31
45,317
- 6
18,025
1 9
90,884
3 12
223163
- 1
100,000
2 10
114,615
31 190 43112,206
- 1 100,000
31 191- 4,212,418 I
%;,r'i<,nc(,s - 5 - 9
n_iitional l's(� — 4 — 5
Permit,-, 19 151 36 119
& litp'. Perini is 23 141 18 116
Perm its _
esider' tial - 1
R
dti•.ei ljl))> units in City :rl'ter' cornplction of' ;ill c:on;;truc,i,i.c�r� p(:rrni-t1;ed
.........................3,709
Cora Hullander
U ] ,it;. 1)(,p t..,..• :;.'c re t,� rY
6.373
6374
6375
6376
6377
6378
6379
6380
6381
6382
6383
6384
6385
6386
6387
6388
6389
6390
6391
6392
'),4UU
150--
100 50100
10,000
200
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN JULY, 1984
TZr a �c-4
9A1__ K1
Armin Koepp
2649 Hauer Trail
Addn
Joe Link
1257 Tyler
Alt
William Hauer
706 Apgar
Addn
Kenneth Kewatt
328 E. 3rd
Addn
Gerald Stark
441 W. 1st
Sign
Barry Brandt
1041 Merritt
Addn
Michael Menke
690 Menlo X,
House
{�
./
Laurent Bldrs.
1273 Polk
House
Bob Heimerman�
466 Minnesq(ka
Addn
Todd Boom
1054 Dakota
Garage
The Toro Co.
600 Valley Ind.
Alt
David Schmitt
1006 Legion
House
Morris Const.
X91'% Maxine ir.
House
Les Dengerud
1583 E. 1st
Alt
Todd Schwartz
1178 Tyler
Addn
Consolidated
Huber Park
Restroom
Joe Link
206 Scott
Sign
Custom Pools
8911 Eagle Crk.
Addn
James Back
9382 Boiling Sp. Ln
Garage
Kraus -Anderson
901 Co. Rd. 83
18 Stables
6393
Durabilt Garages 916 Apgar
6395
E.L. Prahm 2400
E. Fourth
6396
James Kostohyrz Co.
Rd. 89
6397
Pete Fahrendorff 107
W. First
�. 190.000
1,596
2,592
3,500
1,300
100
2,050
60,000
56,000
1,000
7,600
2,000
59,000
200,000
7,500
1,000
47,000
1,800
10,000
6,048
222,912
Garage
Sign
Stg. Bldg.
Sign
l -ll l LD1116 ACTIVITY 1ZEPOHT
�t ter lz�6t3"�JED
Humber
inZ;l�� Icltn.-:t1;t tCd 3
:' i llgj • F"Im.-Septic 1
Glul tipl e llr,(!l l ings -
(bi,.k�nits)(Y'I'1� Unit:,) -
I I An)! A,Idi t.ions, 7
t1!-�1• 3
Business District -
I ndu.;t.ri a l -
n :ustri ,i - ieptic -
Fir -'rices 5
-/Foundation _
I,k'Inodel iiw, (Res. ) 1
I"emodel int; ( Inst.) _
heriodel ing (Other) 2
,:AI, 1 ANAI)I,I•: 26
.',.. I!I'I'l''I'ii NAI, -
,�1,All 11) AI, 26
CITY UF' :MAP:(iPEE
Yr. uo 11,11.(,
Ni mil) r,
`I 1
Vn I wi f, i ()i,
JULY, 1984
Prr;v.ious Year
IJumher Voll uation
22
146,179
r• O . 'Cr D .
263160
22
1,358,000
4 32
1,869,177
6
6655000
2 8
629,460
8
6943500
- 6
565,300
(18)
-
- (16)
-
43
3045107
8 39
557,798
3
4595912
- 2
23,000
5
1,198,875
- 3
30,500
31
2485848
4
22
146,179
26
263160
7
31
45,317
5
17,900
-
6
185025
5
1,775,500
1
9
90,884
22
90,192
3
12
223163
-
_
-
1
1003000
27
383,509
2
10
114,615
213 75222,503 31 190 43112,206
1 100,000
213 7,222,503 31 191 4,21254.18
`1, i )
w
C1,1) .
` ill'i"lncc`s - 5 - 9
4 - 5
tri Perini t:; 19 151 36 1.19
Htt,. fermi t..; 23 141 18 116
I,,1:,itlt; I'k,rmits
Ke_,i.dentil�l - 1 - -
Commerci,ll
I dv.cI.Iint? utlits in C.,it,y ,1.1•ter completion of, ,11 I �:on�truct,i.c,r� perlr�i.tted
irlte .........................3,709
(',jra Hullander
I) 1,11g. Dept r:"Secretnry
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN JULY, 1984
6365a
Kraus -Anderson
901 Co.Rd. 83
$
190,000
6373
Armin Koepp
2649 Hauer Trail
Addn
7_5596
6374
Joe Link
1257 Tyler
Alt
2,592
6375
William Hauer
706 Apgar
Addn
3,500
6376
Kenneth Kewatt
328 E. 3rd
Addn
1,300
6377
Gerald Stark
441 W. 1st
Sign
100
6378
Barry Brandt
1041 Merritt
Addn
2,050
6379
Michael Menke
690 Menke
House
60,000
6380
Laurent Bldrs.
1273 Polk _
House
56,000
6381
Bob Heimerman
466 Minnes a
Addn
1,000
6382
Todd Boom
1054 Dakota
Garage
7,600
6383
The Toro Co.
600 Valley Ind.
Alt
2,000
6384
David Schmitt
1006 Legio
House
59,000
6385
Morris Const.
U'Maxine
House
2005000
/7r.
L�7 "6/ GGA 7�eUz 4L� i� LCGte�
6386
Les Dengerud
1583 E. 1st
Alt
71500
6387
Todd Schwartz
1178 Tyler
Addn
15000
6388
Consolidated
Huber Park
Restroom
47,000
6389
Joe Link
206 Scott
Sign
13800
6390
Custom Pools
8911 Eagle Crk.
Addn
103000
6391
James Back
9382 Boiling Sp. Ln
Garage
6,048
6392
Kraus -Anderson
901 Co. Rd. 83
18 Stables
222,912
6393
Durabilt Garages
916 Apgar
Garage
5,400
6394
Dennis Hron
111 Holmes St.
Sign
150
6395
E.L. Prahm
2400 E. Fourth
Sign
100
6396
James Kostohyrz
Co. Rd. 89
Stg. Bldg.
10,000
6397
Pete Fahrendorff
107 W. First
Sign
200
(', 1'1'Y OF 1;I1AH. )IA,:h
1; 11 IJANL; ACTIVITY REPOHT
6 /31756 �%UE1) Yr. t() Dal (�
hJullihc r' NIMA) c 1,
;1nZ;lc' V� lilt. -,;c1 eyed 3
i nly,I e F:iiri.- Septic 1
,-iiri tiplc 1)V,'O1l int; E3 -
(ii.,.Units) (YTD U11itt,) -
1)v el i in}; Al i d i tions, 7
hol� 3
Business District. -
A),, icul tui%r,l -
1 nil>i:,tri 111-Sc�tti•er�c��l -
in,;ustrir,i
4
inns Fences 5
ovk, -
�Ii��;din}�/}•'o�ind,rtic�n _
it��niodel:int, (Inst.) _
komodel ing (Other) 2
i'AX:AM•I•; 26
1 11.�T I 'l`l1'l` i ( NAI, -
JULY, 1984
`I Ot"I I Pre;v.i oras Year
Vii 1 uri 1, i 4,1, Nulnheir Val elation
22
1,358,000
6
665,000
8
694,500
(18)
-
43
304,107
3
459,912
5 1,198,875
31
248,848
26
26,160
5
17,900
5
137755500
22
90,192
27
383,509
213
7,222,503
26 213
MO. Y'i' D .
7,222,503
14() . YTD .
4 32
1,869,177
2 8
629,460
- 6
565,300
- (16)
-
8 39
5573798
- 2
23,000
- 3
30,500
4 22 146,179
7 31 45,317
- 6 18,025
1 9 90,884
3 1.2 22,163
- 1 100,000
2 10 114,615
31 190 4,112,206
- 1 100,000
31 191 4,212,418
Y TI) .
9
`d�xi,i<Incf,S - 5 -
4 - 5
vir
t r r Pe rin i t.:; 19 151 36 119
& 11ti". Permi is 23 141 18 116
11"w'•inl; Polmliis
He.,idontial - 1 -
comirnerc i cr 1 - - - -
1'�l�il dt.��I_linf�, utrits in �'ity .rl'tet- comhletiori o1• ,rel con:;t:ruct.!.wi permitted
.........................3,709
Cora Hullander
mdg. I opl-.r:' Secretary
13i1l ]a1N ; ACTIVITY IlL:I'UH'1'
16�tIi�11 �6�9'�UI,:D
in)Tlc• I•`:III .—Styptic 1
,.I11! tip.le 1h:c .liittt"s -
(ii.,.11tiits) (Y'I'h Unit.,0 —
U;•:el ling /additions 7
�,,,h,, "r 3
Business District -
11t;1•icuI turrll
1ndu;trial-Scv,,vred -
n,:u�trl�xl -Septics —
,Ins x 1"cricos 5
,;r::Iin};Jl•oilnd;iti<ln _
Nemodel inf;
Remodel ink; (Other) 2
CITY OF :;I1A1•:O1'I• E
JULY, 1984
Yr, to Uat.c� 'I ot;, I Previous Year
_N"""'"A"t'I, `�SSl'i-o-,I'� 't„1; 'I III A)uI— 'i:i)liation
22
6
8
(18)
43
3
5
31
26
5
5
22
27
A! ; A\A!I I.i•' 26 213
�)';.' ;1:'YI'I'l!'1'It I4r11,
��I'A1J1) ',"()TA 1, 26 213
13358,000
4
32
13869,177
665,000
2
8
629,460
694,500
-
6
565,300
-
-
(16)
-
304,107
8
39
557,798
4595912
-
2
233000
1,1983875
-
3
30,500
2485848
4
22
1463179
263160
7
31
45,317
17,900
-
6
18,025
1,7753500
1
9
905884
905192
3
12
225163
-
-
1
100,000
383,509
2
10
114,615
71P222,503 31 190 4,112,206
1 100,000
7,222,503 31 191 4,212,418
1.10. Y `I'I) .
5 - 9
IIdi t.iorlal 4 - 5
.'OV i nr:
h:lt".tri19 151 36 119
I r,tt,t;. & IItJ7 . IIc: I'm i t.:; 23 141 18 116
11'. 1:'. i tlp, I c rmi is
Residential — 1 — -
C omme rc� i ri 1 — — — —
.1'oLaI dl•.c,I Iilig units in City r►1•ter completion oI• rrl I c:onatruct,1oI1 pc:r•In1.tted
;.,, ,_i;ctc .........................3,709
Cora Hullander
1)1 dg. Dept r.' Secretory
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN JULY, 1984
6365a_
Kr_aus.=Anderson..
QQ1-rollpAll. R31
6373
Armin Koepp
2649 Hauer Trail
Addn
6374
Joe Link
1257 Tyler
Alt
6375
William Hauer
706 Apgar
Addn
6376
Kenneth Kewatt
328 E. 3rd
Addn
6377
Gerald Stark
441 W. 1st
Sign
6378
Barry Brandt
1041 Merritt
Addn
6379
Michael Menke
690 Me
House
6380
Laurent Bldrs.
1273 Polk
House
6381
Bob Heimerman
466 Minnes a
Addn
6382
Todd Boom
1054 Dakota
Garage
6383
The Toro Co.
600 Valley Ind.
Alt
6384
David Schmitt.
1006 egiop
House
'L
UL�'
6385
Morris Const
/House
167 ct. 7L �/�c�GCe i1
6386
Les Dengerud
1583 E. 1st
Alt
6387
Todd Schwartz
1178 Tyler
Addn
6388
CQnsaltdated
'Ruben pare.
Restrfl�)Trf
6389
Joe Link
206 Scott
Sign
6390
Custom Pools
8911 Eagle Crk.
Addn
6391
James Back
9382 Boiling Sp. Ln Garage
6392
Kraus -Anderson
901 Co. Rd. 83
18 Stables
6393
Durabilt Garages
916 Apgar
Garage
6394
Dennis Hron
111 Holmes St.
Sign
6395
E.L. Prahm
2400 E. Fourth
Sign
6396
James Kostohyrz
Co. Rd. 89
Stg. Bldg.
6397
Pete Fahrendorff
107 W. First
Sign
1,596
2,592
3,500
1,300
100
2,050
60,000
56,000
1,000
7,600
2,000
59,000
200,000
7,500
1,000
47 , DIM)
1,800
10,000
6,048
222,912
5,400
150
100
10,000
200
$ 898,848
TENTATIVE AGENDA
REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 7, 1984
Mayor Reinke presiding
11 Roll Call at 7:00 p.m.
21 Recess for H.R. A. Meeting
31 Reconvene
41 Liaison Reports from Councilmembers
51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
61 Approval of Consent Business - (All items listed with an asterick
are considered to be routine by the City Council and will be
enacted by one motion.. There will be no separate discussion
of these items unless a Councilmember so requests, in which
event the item will be removed from the consent agenda and
considered in its normal sequence on the agenda.)
*� 5 2ipPrvval 01 t'ne "-!iri-utes of duly 1D and July 1'7, 1X64
81 Communications:
a] Zylstra-United re: Downtown Revitalization
b] Met Council re: Forum on Alternative Courses for Regional Solid
Waste Management
c] U.S. Environmental Protection Agency re: Issuing a Permit to
Ashland Chemical to Operate a Hazardous Waste Storage Facility
d] St. Francis Regional Medical Center re: Downtown Revitalization
e] Jim Abbott re: Resignation from S!iakopeP CzTw.1ani.ty Access
Car-gar-atf6n tioara' oz" vfrectors
91 Public Hearings:
7:30 p.m. a. Modification of MN River Valley Housing and Redevelopment
Project No. 1 by increasing project costs and modifying
the Housing and Redevelopment Plan related thereto
b. Redesignating Tax Increment District No. 1A as Tax
Increment District No. 3 and modifying the Financing
Plan related thereto
C. Establishing a Tax Increment District No. 5 and adopting
a Tax Increment Financing Plan related thereto
Res. No. 2293 - (Bring Plan - 7/3 HRA item No. 5)
101 Boards and Commissions:
Energy and Transportation
a. Delay in Start -Up Date and Revised Schedule
b. Van Pool Request for Proposal Specifications
C. Dial -A -Ride Bid Opening
d. Downtown Committee - Downtown Redevelopm"ent
*e. Cable Commission - Amending Resolution Establishing the Shakopee
Cable Communications Advisory Commission
111 Reports from Staff:
a. Fire Dept. Service Contract to Renaissance Festival
b. Eagle Creek Township Cartways - Mielke Driveway
C. Office Copier
*d. Police Professional Liability Insurance
e. 1984 Preservation Program, Project No. 84-7
g. JEJ Drainage of former CMSP & P Railroad Right -,of -Way - Change
Order No. 1
h. Tahpah Park Sewer and Water Service - Change Order No. 2
i. Employment of Howard Dahlgren & Associates for Completion of
131 Other Business:
a]
b]
c]
141 Adjourn to Tuesday, August 21, 1984 at 7:00 p.m.
Jc-rK. Arider-scr,
City Administrator
Rezoning
Study for Moratorium
j.
Nomination
to Planning Commission; to Fill Vacancy
k.
Appointment
of Citizen to Serve on Scott County's Criminal
Justice
Advisory Committee
1.
Speeding
in Alley behind Dunning Hardware and Eagle Pet Shop
M.
Purchase
of City Right -of -Way by Scott County for CR 83 Improvements
n.
Probation
Termination
o.
Approval
of the Bills in the Amount of $1,183,898.97
121 Resolutions
and Ordinances:
a.
Res. No.
2263, Ordering Improvement of Shenandoah Drive - 1984-4
tabled 7/17
*b.
Res. No.
2285, Appreciation to Fred Coller
#c.
Res. No.
2287, Amending Res. No. 2179 Adopting 1984 Budget
d.
Res. No.
2289, Appointing Election Judges
*e.
Res. No.
2290, Vacation of Alley in Block 1, Terrence Addition
*'f.
Res. No.
2291, Vacation of Alley in Block 1, Terrence Addition
*g.
Res. No.
2292, Permitting Roof Overhang into Utility and Drainage
Easement
h.
Ord. No.
149, Adoption of Shoreland Ordinance
131 Other Business:
a]
b]
c]
141 Adjourn to Tuesday, August 21, 1984 at 7:00 p.m.
Jc-rK. Arider-scr,
City Administrator
TENTATIVE AGENDA
Housing Authority in and for the
City of Shakopee, Minnesota
City Hall Council Chambers
Regular Session
Chairman Colligan presiding
1. Roll Call at 7:00 P.M.
2. Approval of the Minutes of July 3, 1984.
3. Review of Management at 200 Levee Drive
August 7, 1984
4. Consider request from Family Chow Mein to submit
application for interest reduction for Commercial
Rehabilitation Loan.
5. Other Business
6. Adjourn
Jeanne Andre
Executive Director
PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
ADJ. SPECIAL SESSION SHAKOPEE, MINNESOTA JULY 3, 1984
Chrm. Colligan called the meeting to order at 7;03 P.M. with Comm. Vierling,
Leroux, Wampach and Lebens present. Also present were Mayor Reinke; John K.
iamr;-Jeanne Ariane, hhA ll rbc-o'r anci-Julius A. Colley; 11, Uity -- I �_ --�- Anwerson-,-city i
-rived later. Attorney, who ai
moved to approve the minutes of June 5, 1984 as kept. Motion
zsly.
offered Resolution No. 84-6, A Resolution Modiying Minnesota
.ising and Redevelopment Project No. 1 and the Modified Housing
'it Plan Relating Thereto, Pursuant to the Provisions of M.S.
to 462.716, Inclusive, As Amended, Redesignating Tax Increment
and Modifying the Tax Increment Financing Plan Relating Thereto
Tax Increment District No, 5 and ApprovLng and Adapting Tax
:ing Plan Relating Thereto Pursuant To the Provisions of M.S.
to 273.78, Inclusive, as Amended, and moved its adoption.
r clarified that this just refers to Family Chow Mein restaurant.
,rement should be about $1,000 per year, but it had been earlier
z small projects should be included in the district. She gave
ry about the planning and inclusion of this improvement.
Ld she is not particularly concerned with this project, but with
ievelopnent project as a whole. She said she wasn't at the
downtown redevelopment project, but she had heard about it. She
-h downtown businessperson should know just how much it will in -
3. thought that most businesses could not afford the projected
:h would be on top of increased valuation because of improvements.
antown talked of grants and loans they were counting on, when there
that the City will get them. She asked where the money will come
improvements, when most of it seems to be earmarked for streets
. She feels there are only two or three businesses that will
y are pushing the actions.
responded with some historical information about the formation
Committee. He stated there are 5 businessmen on the Committee
favor of the redevelopment. He added there is 2 million dollars
plan for rehabilitation loans, along with other elements. He
are were misunderstandings and misinformation circulating, perhaps
Ling would be wi se.
&.ed a n\xt the place hent Qi the paring lots on the north side
e City Admr. said it was legal opinion that as long as the parking
laced, it could be done. He could seek a clarification about
the parking had to be off-street. Continued discussion took place.
ci U11cau -dfred cdu I)aLrnessei. -hnuz; ulot; ; rfr=ff10-_";
nt might be. The HRA Director stated there was a mailing to 150
ng them of several elements of the redevelopment plan, including
vfi Ta ?,% a... uc� vG.mPJ: + �:,n. t�P �J.�..G�..� nP ✓C..p �.r. uFLWP V P"t:. 7 she �_uL +.h -.e. L,3f(=-
Lebens/Vierling
carried unanimoi
Leraux/Vie rli ng
River Valley Hol
and Redevelopmei
Section 462.411
District No. lA
and Establishinj
Increment Finan(
Sections 273.71
The HRA Dir ec to:
She said the ins
agreed that eves
some more histo:
Cncl. Lebens sa_
the downtown re(
meeting for the
thought that ea(
crease the cost:
assessment, whi(
She said the Do,
is no assurance
from for all th(
and landscaping
benefit and the.
The City Admr. :
of the Downtown
who are all in :
included in the
suggested if th
a follow-up mee-
Gmli Lebens as'
of lst Ave. Th
spaces were rep
whether or not
their assessme.
people informi.
,July 3, 1984
Page 2
mation figuring a hypothetical assessment on an average lot was not sent out,
but was available at the meeting.
Consensus was to have another mailing to the 150 people sending them the in-
formation relative to the assessment possibility of an average lot. Consensus
was also to have a separate public meeting after the Council has received a
presentation by the Downtown Committee and received input from the various
City committees.
Tony Notermann asked if the notices were sent to the businesses or owners of
the buildings. The HRA Director said every effort was made to inform the build-
ing owners and the tenants.
Roll Call on Resolution No. 84-6: Ayes; Wampach, Colligan, Vierling, Leroux
Noes; Lebens
Motion oarried.
Wampach/Vierling offered Resolution No. 84-7, A Resolution Requesting the City
Council of the City of Shakopee to Call for a Public Hearing on the Modification
of the Minnesota River Valley Housing and Redevelopment Project No. 1 and the
Modified Housing and Redevelopment Plan Relating Thereto, the Redesignation of
Tax Increment District No. lA and the Modification of the Tax Increment Financ-
ing Plan Relating Thereto, and the Establishment of Tax Increment District No'--
5 and the Approval and Adoption of a Tax Increment Financing Plan Relating
Thereto, and moved its adoption.
Roll Call; Ayes; Vierling, Leroux, Colligan, Wampach
Noes; Lebens
Motion carried.
The HRA Director asked for input regarding continued interest in various new
housing developments. Concensus was in favor of continued interest in the
Regional Housing Fund.
The HRA Director explained the Rental Rehabilitation Program. She said second
floor rental units would be eligible, but it should be projects with 5 or more
rental units. Discussion ensued.
Wampach/Lebens moved to direct staff to complete the Participation. Commitment
Form for participation with the MHFA in the Rental Rehabilitation Program.
Motion carried unanimously.
Discussion followed regarding the merits of the City's participation in the
Accessory Housing program. Cncl. Leroux stated he is against promoting addi-
tional duplexes in single family neighborhoods.
The City Attorney arrived and took his seat at 7:50 p.m.
Chrm. Colligan spoke in favor of the program, as an alternative for older people
to be able to stay in their homes, and able to get some financial assistance
for compliance with the Code for a second living unit. Mayor Reinke mentioned
the increased traffic and parking needs associated with rental units. Cncl.
Wampach said he was in favor of it, counting on the Planning Commission to take
care of various requirements, including parking.
Wampach/Lebens moved to have Shakopee participate in the Accessory Housing Pro-
gram available through the Metropolitan HRA. Motion carried with Cncl. Leroux
opposed.
Shakopee HRA
July 3,1984
Page 3
Discussion followed regarding the Write -Down Program as it relates to Family
Chow Mein.
Leroux/Vierling moved to direct staff to get the figures for only the rehabili-
tation portion of the loan for Family Chow Mein, not including the property,
and notify the owner that it will be considered at the next meeting. Motion
carrier unanimously.
Wampach/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned
at 8:10 p.m.
Jeanne Andre,
HRA Director
Diane S. Beuch
Recording Secretary
TO: Shakopee Housing and Redevelopment Authority
FROM: Jeanne Andre, Executive Director
RE: Management at 200 Levee Drive
DATE: August 2, 1984
Introduction:
Marge Henderson raised certain questions regarding the
management of the elderly housing at 200 Levee Drive at its
June 5, 1984, meeting. Discussions have been held with
Mr. Bergstad, general partner, and other interested parties
to determine the situation and report back to the Commission-
ers. In addition Marge Henderson has undertaken a survey of
a number of other Section 8, Elderly, New Construction, projects
to compare with the situation at 200 Levee Drive. Attached are
copies of many items of correspondence which outline the situation.
Both Mr. Berstad and Ms Henderson plan to attend the August 8th
HRA meeting.
•
As explained previously, 200 Levee Drive is a privately
operated facility which received a mortgage from the Minnesota
Housing Finance Agency (MHFA) and receives federal funds for
rental assistance, which are administered by MHFA. I called
the local office of the U.S. Department of Housing and Urban
Development and staff persons there explained that there are
no general criteria for the management of Section 8 protects,
but rather management plans worked out for individual projects
which take into account the size of the project and unique
elements of the local situation—
MHFA supplied a copy of its "Management Agreement" with
200 Levee Drive Associates and a copy of the Management Plan and
employee information data, all of which is attached. It is clear
from this information that the arrangements for management involve
a part-time maintenance person and a part-time manager, at least
one of whom should be physically present at the development not
less than 4 hours per day, 5 days a week. No rent-free apartments
are to be provided to personnel. Mr. Bergstad explained and MHFA
concurred that he is currently personally serving in the local
management capacity in an attempt to analyze the most appropriate
future staffing for this project. LeRoy Houser, the City liaison
with the on-site senior facility, and Vicki Laddusaw, the site
manager for the congregate dining program, both agree that manage-
ment has improved since Mr.-Bergstad has become more personally
involved. Both commented that while any project of this sort has
some problems, the problems at this facility are minimal, and
reasonably handled by the current management arrangement. A
number of residents have called City Hall to indicate that they
are satisfied with the facility and its management.
One area Mr. Bergstad has agreed can be a management problem
is the issue of assuring that residents maintain the independent
living skills necessary to live in a facility of this sort. The
management feels awkward making an independent judgement that a
resident must move out because his/her ability to care for him/
herself has declined. Mr. Bergstad expressed an interest in
developing a review group or independent evaluator to make this
determination. He has been exploring with the County the possi-
bility of using public health nurses to make this determination.
However arrangements for this option have riot been worked out due
to an impass on how this function will be funded. Because County
public health nurses are paid on an hourly basis, the County is
unwilling to take on this function without being assured of compen-
sation. Mr. Bergstad is still exploring how to address his concern
and may be amenable to assistance or suggestions from the HRA.
Marge Henderson has outlined several management arrangements
for other Section 8 projects in the Twin Cities area. She and
others may find these arrangements preferrable to those at 200
Levee Drive. However, it is clear that Mr. Bergstad is providing
the level of management called for in his management agreement and
provided for in his budget. He may be willing to accept positive
suggestions on how he can improve the management of his facility
within his current budget. However he has not appreciated the
current approach to reviewing the management of his building and
his feelings probably make him less receptive to suggestions. He
has asked that future problems be brought to him directly either
through the group of senior workers at the building or directly
by the residents. He prefers to deal with problems at his site.
He objects to discussing his building management at a public
meeting.
Recommended Action:
1. Encourage concerns about management of 200 Levee Drive
to be handled by direct written communications to the
local manager with a copy to Mr. Bergstad and request
Mr. Bergstad to respond in writing.
2. Encourage LeRoy Houser to work with other members of
the senior group to handle more general concerns or
"appeals" from residents directly with Mr. Bergstad.
3. Refer any concerns that have not been addressed by
one or two above to be referred to management review
staff at the Minnesota Housing Finance Agency.
TO: Shakopee Housing and Redevelopment Authority (HRA)
FROM: Marge Henderson, Chairman, Scott County HRA #3
RE. Section 8 Subsidized Elderly Housing
DATE: August 3, 1.984
Introduction:
During the past month I have surveyed a cross-section of
privately owned, Section 8 subsidized elderly buildings in the
area. The following information will give you the management
maintenance and emergency services provided.
1) Heights Manor 85 units - total elderly
3850 Stinson Blvd. N.E.
Columbis Heights (owned by Westminster Corp.)
Couple acts as Resident Managers - .live on premises -
pay rent - receive salary, electric and hospitalization.
Take care of apps-recertificati_ons,etc. There is in
addition a maintenance man who is on site daily and can
be paged Friday evening to Monday A.M. Emergency buttons
go direct to Managers - when they are out they are switched
to Floyd Security. There is also a non -emergency box.
Mgrs. carry pagers at all times.
2) Dublin Park 89 units - total elderly
10020 Drake Street (Ltd. partnership)
Coon Rapids
Property Mgr. maintains on-site office (40 hr. week) plus
two on-site caretakers who are given reduced rent and do
minimal cleaning and maintenance. A cleaning company is
under contract for heavy cleaning every two weeks. Emergency
bells go directly to caretakers unit, light in hallway and
on board in Managers office.
3) Roseville Seniors 127 units - total elderly
1045 W. Larpendeur
Roseville
Full-time resident Manager plus a couple who take care of
cleaning and light maintenance. Mgr. takes apps and does
recertifications. All of the above receive rent-free
apartments, salaries and benefits. Emergency lights go to
big board across from manager's office plus manager's
unit and caretakers unit.
4) Oak Ridge Manor 109 units - total elderly
1199 Bahls Dr.
Hastings, MN (owned by Westminester Crop.)
Full time Manager, 40 + hours per week (lives 5 minutes away
with office phone connected to home) salary + benefits, takes
apps and does recertifications. Full time maintenance man
(40 hr week) on salary + benefits. Part time maintenance man
comes on-site 9 P.M. and does daily cleaning - salary only.
Also weekends: Two resident standbys weekends - paid small
salary. Emergency pull chain in Bedroom and Bath goes
directly to ambulance. Fire alarms - smoke alarms and
heat detector alarms go directly to Fire department.
MEMO TO: HRA Commissioners
FROM: John K. Anderson, City Admin.
RE:.. -Management at 200 Levee Drive
DATE: June 27, 1984
INTRODUCTION
As directed by the HRA, City staff set up a meeting
principals involved in the management at 200 Levee Drive
Senior Citizen's High Rise). The purpose of the meeting
discuss the adequacy of emergency communication systems
at the High Rise as discussed by Marge Henderson, Chair
Scott County HRA, at the Commission's last meeting.
RESULTS OF THE MEETING
with the
(the
was to
provided
of the
The following individuals were invited to attend the meeting:
Peg Suby, Assistant County Administrator -Human Services: Jo Billy,
P.H.N. Supervisors -Scott County Human Services; Mary Jo Berochay,
Program Manager -Scott County Human Services; .John Bergstad, 200
Levee Drive Manager; Marge Henderson, Chair Scott County HRA; and
the following City Officials: Jeanne Andre, John Anderson, Leroy
Hauser, John Leroux, Jerry Wampach, and Tom Brownell. The meeting
was attended by John Anderson, Marge Henderson, Leroy Houser, Tom
Brownell, Mary Jo Berochay and Betty Pink. The failure of Mr.
Bergstad to attend the meeting meant that the results of the meet -
ting do not reflect his comments or input.
Those attending the meeting identified six areas of concern:
11 The City did not have a copy of the Minnesota Housing
Finance Agency's Guidelines regarding public/private
projects they had financed. Jeanne Andre has contacted
MnHFA to obtain a copy of the Guidelines to determine
just what requirements they impose on a private build-
ing manager.
2] The Department Manager must enforce his current lease
contract which requires that people moving in and out
of the project be screened. The purpose of the screen- „
ing is to determine that the renters are capable of
independent living. The participants at the meeting
identified a number- of individuals who were still
renting but no longer capable of independent living
and should be moved to more appropriate facilities.
There was a lengthy discussion about how such screening
might be accomplished and those present recommended
that a Non -Resident Screening Committee made up of a
Public Health Nurse, Family Member, Sr. Citizen Advocate,
Project Manager, and Possibly a City employee.
Management at 200 Levee Drive
Page 2
June 27, 1984
31 The Property Manager should fill the vacant part-
time position for a Site Manager. This position
has been vacant since early 1984 and would consti-
tute half day coverage five days a week.
41 The Property Manager should implement an inexpensive
program to handle phone calls when the part-time Site
Managers are unavailable. Examples of how this might
be accomplished were discussed at the meeting and
included at least one possibility that cost less than
$30.00/month.
51 All personnel working for the Property Manager should
have proper job descriptions. This included part-time
personnel such as the Site Manager, Emergency Phone
Answerers, and part-time Maintenance Personnel.
61 The members present were split over the current effect
of the present emergency hall light and call bell pro-
vided at the facility. The call. bell rings at the
Manager's Office which is currently vacant or which
would be staffed half days, Mondays through Fridays
at best. Members at the meeting felt that this
created the misconception riniong renters that this
was an adequate emergency cri[l mechanism. Those
present felt that a clarificntionfor all renters
should be provided stating that the 24-hour emergency
call number is the standard 911 number..
SUMMARY
The private sector status of the Senior Citizens High Rise at
200 Levee Drive is somewhat cloudy. Clearly some members attending
the meeting and members of our community feel. it is a public project.
This misconception comes primarily from the City's involvement in
the initial tax increment project and in the congregate dining pro-
gram. Without Mr. Bergstad at the meeting, we were unable to establish
which, if any, of the six items listed above constituted an unwarrented
intrusion on the private management of a privately owned and managed
Sr. Rental Facility. In an effort to resolve this problem, a copy
of this memo summarizing the results of the meeting, has been sent
to Mr. Bergstad so that he can come to Tuesday nighCs HRA Meeting
prepared to respond to the six suggestions.
JKA/bn
cc: Mr. Bergstad
Bergstad Properties
257 Hopkins Office Center
33 South Tenth Avenue
Hopkins, MN 55343
(612) 935-2635
July 3, 1984
Mr. John K. Anderson,
City Administrator
City of Shakopee
Shakopee, YIN 55379
RE: MANAGEMENT AT 200 LEVEE DRIVE
Dear Mr. Anderson:
This letter is a response to your memo to the Shakopee HRA
Commissioners dated June 27, 1984.
According to your memo, the stated purpose of the meeting,,
'Was to discuss the adequacy of emergency communication
systems" provided at 200 Levee Drive Apartments.
My response to this concern has been addressed in my
July 2, 1984 letter to Jean Andre, as well as in the enclosed
copies of the Residents Manual.
I will instead try to respond to the six (6) "areas of
concern" voiced by the participants at the June 27 meeting.
i. Need for HRA to receive MHFA "Guidelines" regarding
property managers responsibilities.
I have been told that MHFA will supply the Shakopee HRA
with a copy of the 200 Levee Drive Management Agreement.
2. The "Department" Manager must enforce his current lease
contract regarding tenant screening.
I believe you meant "Property" Manager instead of "Depart-
ment Manager in this instance.
Yes, we do screen our tenants regarding their ability to
live independently, as well as in other areas pertaining
to occupancy.
We have not admitted anyone who we felt did not meet
independent living guidelines. Why should a manager want
to take on additional burdens without any compensation?
page 1 of 3
July 3, 1984
Mr. John R. Anderson
In a recent meeting at 200 Levee Drive with Betty Pink,
"a senior advocate", I addressed my concerns for some tenants
who needed additional support services, and who had been in
the building for some time. In that meeting I also stated
that we had contacted Scott County Human Services, but that
we had failed to receive any response and were kept guessing
as to what Human Services was doing.
Our biggest problem is currently with two or three tenants
whose hearing has deteriorated due to aging and who may not
be able to hear a fire alarm, or when they accidentally pull
the emergency call button. The hard of hearing may also be
an annoyance to other tenants because of this communication
difficulty.
Recently I visited with Carol Folstad of Ebenezer Society
Park Apartments in Minneapolis. They have recently installed
an expensive low voltage system in apartments for the hearing
impaired. I have also consulted with the Metro Deaf Senior
Citizens, Inc. The cost for such a permanent communication
is not uzlc b_ eth_rwSLn -Mqpf-" 11cL�Lp value
to a tenant without a hearing impairment.
In summary, I do not think that our problem is inadequate
screening of incoming tenants, but how best to handle problems
that are the consequences of the aging process.
3. The Property Managet should fill the part time position
for a site manager.
Currently I am that manager.
vacant since early 1984".
Perhaps it would help if your
city staff would come to 20Q
give me a call; I'll buy the
That position has not "been
group of concerned county and
Levee Drive for a visit. Please
coffee.
The Property Manager should implement an inexpensive
program to handle phone calls.
I have talked with Frank Houser, a tenant, who will be
glad to handle this responsibility.
page 2 of 3
16
July 3, 1984
14r. John K. Anderson
S. All personnel workers for Property Manager should have
a proper job description.
Please see attached Resident Manager's Handbook.
6. Current effect of the present emergency hall light and
call bell provided at the facility.
The emergency call system does not ring or light in the
managers office. See the Tenant's Manual and my July 2, 1984
letter to Jean Andre.
I have not had any communication that there is any misconception
by tenants as to how the system works.
The tenants and management have adequately handled emergencies
in the past within the confines of the safest building in
Shakopee.
I hope that the foregoing response has clarified how we view
the situation at 200 Levee Drive with respect to your concerns.
I am open at any time to suggestions from anyone as to how
we can improve our operation. However, it would be great if
the "concerned" party talked to me personally so that we could
quickly try to find a solution, rather than precipitate the
confusing and frustrating exchange which recently occurred.
CC: Mary Stuber, MHFA
Tzla t h yr c2L L�'Sc , ° ii3ny't
Jean Andre, Shakopee HRA
Encl: Management Plan
Resident Manual
Resident Manager's Handbook
Sinc e y,
Jo Be gstad
page 3 of 3
Bergstad Properties
257 Hopkins Office Center
33 South Tenth Avenue
Hopkins, MN 55343
(612) 935-2635
July 2, 1984
Ms. Jean Andre
Executive Director
Shakopee Housing. Redevelopment Authority
129 East First Avenue
Shakopee, MN 55379
RE: MANAGEMENT OF 200 LEVEE DRIVE APART14ENTS
Dear T4s. Andre:
This letter is in response to your letter (not dated) regarding
concerns about the property management of 200 Levee Drive.
I would first like to address the concerns of Peg Subby and
Betty Pink of Scott County Human Services in their attached
letter dated May 29, 1984. Prior to their correspondence
to you by that letter, neither Ms. Subby nor Ms. Pink had
contacted me regarding their concerns about 200 Levee Drive.
When I received your correspondence with their letter
attached, I was surprised to learn that we have had "fires"
in the building. To my knowledge we had two instances in
May, 1984 when the building fire alarm system was activated.
The first occurence took place when a tenant did not adequately
monitor some ham he was frying. The subsequent smoke from
his stove activated the alarm system. The second incident
activating the alarm was the result of a power surge in the
Shakopee Utilities Commission electric power system feeding
the building.
Both "fires" received prompt attention by the Shako�e„-P
Department.
When a tenant leaves his/her'telephone off the hook while on
vacation, how can we as property managers possibly know about
this until contacted by the other party line user or the
telephone company? In this instance, the other user of the
party line (a single family resident in Shakopee) notified
the telephone company. The telephone company then spent
approximately two days determining that the problem was
the result of a phone beinaz l-eff_ nff_ the hti�,.. rahnn„ + h
aggrieved party was made aware of the situation she immediately
called me at home at around 8:30 P.M. I then called Hazel
Ecklund, a tenant at 200 Levee Drive who has a master key,
page 1 of 3
July 2, 1984
Ms. Jean Andre
and asked her to please go to Leona Mohrbacher's apartment
to replace the phone on its hook. (Mrs. Mohrbacher is
Betty Pink's mother). She did as I requested and the whole
problem was resolved less than five minutes after I was
notified.
Do these occurences require a live-in manager? I do not
think so, nor is there such a requirement by the Department
of Housing and Urban Development or the Minnesota Housing
wnen-1 nave mentioned such concerns to various tenants at
Levee Drive, the most common responses are: "what's the
live-in caretaker supposed to do?" and "Where is the need?"
I also have been told that it is P1rs. Mohrbacher's goal to
get a live-in manager. This wish apparently is not shared
. , uY the
rs
Has there been less than part time management or supervision
of 200 Levee Drive? As the owner and property manager I
have been at the building from twenty to fifty hours per
week. This amount of time greatly exceeds what is normally
allocated for such a project. I have spent a great deal of
time at Levee Drive because of a deep personal concern for
making 200 Levee Drive a better place to live, and also to
closely monitor the building maintenance and mechanical
systems.
I do not believe that a locally hired manager or another
management firm would have a greater sense of responsibility
or dedication than I have demonstrated.
I have set up a maintenance program with a local person who
is knowledgeable about routine maintenance and who is also
familiar with the local plumbing, heating and electrical
contractors in instances of complicated or emergency repairs
which he could not handle.
Since your letter does not cite specifics regarding maintenance,
I cannot respond to any particular occurence.
page 2 of 3
July 2, 1984
tIs. Jean Andre
Is the peer support system adequate?
To date I have heard of no problem. I have talked previously
with tenant "leaders" such as Hazel Ecklund about how we as
managers can be of help.
In my discussions with tenants, I have been told that they
are getting satisfactions from their peer group and at present
there is not much, if anything, that we can contribute.
At this point I might point out that since my assuming manage-
ment of 200 Levee Drive, we have provided a pool table for
the resident's enjoyment, and have received a great deal of
Positive feedback about this amenity. When it was brought to
my attention that some of the tenants had taken it upon
themselves to install a makeshift system of lights in their
hallway closets, I immediately spent in excess of $2,000 to
have all the closets completely rewired, making their units
a safer and pleasanter place in which to live. I might also
add that Bergstad Properties supplied at no charge the
tables and chairs in the Congregate Dining Room. This would
logically have been the responsibility of the Housing and
Redevelopment Authority.
P,ecently the father of the Shakopee Building Inspector moved
into 200 Levee Drive. Were the development an unpleasant,
unsafe place to be I am pure he would not have become a
resident there.
We are currently writing a new and updated tenant manual
that will help clarify any questions as to what is expected
of the tenants, as well as any safety issues that may occur.
If you or your staff is interested
200 Levee Drive to further discuss
don't hesitate to call me.
cc:Peg Subby
Betty Pink
Mary Stuber
Kathy Beebe
John K. Anderson
in meeting with me at
thej/6eg
please
SiIt
Jstad
page 3 of 3
r OF
INCORPORATED 1870
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650
Mr. John Bergstad
33 - 10th Ave. South
Suite 257
Hopkins, Mn 55343
RE: Management of 200 Levee Drive
�cai i•tt [pct 41n.7cr. "`'"'
n.,r a a -
The Shakopee Housing and Redevelopment Authority (HRA)
recently heard concerns raised by Shakopee citizens regarding
+ t1"�%i�lCtit p11��ZT1Tjc3 `dL' LUU' LeVee'llY1Ve' 111 n
'Sc3xopee,
as explained in the attached letter. It was reported to the
HRA that currently you personally handle the management of your
facility in lieu of hiring a manager or a management firm. The
HRA is unsure of your arrangements for routine maintenance, but
would also like to know how you are handling this aspect of your
operations.
The HRA is concerned whether you can adequately manage this
facility without a local manager and is also concerned about the
effectiveness o t e peer support system thats s` oppose 0 _e p
resia-ends live on their own. We would appreciate your cooperation
in explaining the management of your facility to the HRA. We
would also appreciate hearing your comments on how you can effect-
ively deal with the concerns expressed by our. citizens.
Sincerely,
rxecueanne Andre
tive Director
Shakopee HRA
Enclosure
JA:tw
T1,�• 11,•�rrr ��l
Dean Colligan
Chairman
Shakopee HRA
I" L7 (i r 0 rr
An Equal Opportunity Employer
SCOTT COUNTY
HUMAN SERVICES
699 COUNTY ROAD 83
SHAKOPEE, MN. 55379-1892 (612)445-7751
PEG SUBBY - Assistant County Administrator
Human Services
May 29, 1984
Shakopee City Council
City of Shakopee
Shakopee, MN 55379
Dear City Council Members:
I am writing this letter as an advocate and concerned person
for the safety and well—being of senior citizens livng in the
Hi—Rise at 200 LeVee Drive. I personallyhave been c-alLed
regarding fires, party—line phones being __ left off the hook
wT i one pare-y—was—on a -tri p; and concerns by residents that
manager or caretaker to assume responsi-
s pe oiinci-aent. I would like to clarify that
I think the Hi—Rise is a wonderful facility and has certainly
helped to make the lives of many senior citizens fuller,
happier, and more contented; I do believe that while the
building is under private ownership, the entire community, the
City Council, and anyone who works or advocates for seniors
would be looked upon as negligent if anything truly tragic
happened there. Especially in view of the fact that public
funds were used to construct the building. I hope this letter
will be viewed as constructive and that the Council will use
it's influence to remedy the existing situation. I understand
there has been less than part—time management or supero soon
since the last -manager a ---
Sincerely,
Pegubby
Assistant Coun Administrator—Human Services
Betty Pink
Senior Program Supervisor
Scott County Human Services
P S : B R : b c r
cc: Mary Jo Verschay, Program Manager
An Equal Opportunity Employer
f
4�
July 3, 1984
Mr. John K. Anderson
City Administrator
City of Shakopee
129 E. First Avenue
Shakopee, MN 55379-1376
Re: 200 Levee Drive
Shakopee, MN
Dear Mr. Anderson:
i�_ -- : 1934
The staff of Minnesota Housing Finance Agency wish to thank you for
the opportunity to visit June 28 about concerns expressed regarding
the above development.
We have been in communication with Ms. Jeanne Andre, Executive Direc-
tor of the Shakopee Housing and Redevelopment Authority regarding cor-
respondence dated May 29, 1984 and June 8, 1984, which highlight
issues of concern. A meeting held June 27, 1984 in Shakopee City
Offices produced additional related concerns.
MHFA finds that Mr. Bergstad is in compliance with requirements of
owners and managers of such properties. Beyond this he has, and con-
tinues to, provide an environment which promotes the social interac-
tion, physical well-being, and personal esteem of the residents of his
development.
This correspondence is submitted to help clarify concerns and issues
which relate to the management of the property.
Mr. John Bergstad, the owner of 200 Levee Drive, is currently man-
aging his property in an attempt to analyze the most appropriate
future staffing need for the development. A Management Plan which
defines the manager/tenant responsibilities and policies has been
on file with the Agency since the development was first occupied.
At the request of the Agency, all management agents were required
to revise their current plans to incorporate emergency prepared-
ness plans for their residents. In compliance with this request,
Mr. Bergstad is finalizing the revision of his current plan. Upon
receipt of the revised plan, a copy will be forwarded to you for
your review. A copy of the MHFA-approved Management Agreement
between 200 Levee Drive Associates and Bergstad Properties is
attached.
�,j Sibley Street, St. Paul, �- innesalt i 5101 (6 t 7! 1".1, ,
,iai Opportunity How;inq and Equal Opportunity
Mr. John K. Anderson
July 3, 1994
Page 2
2. Mr. Bergstad has, and continues to address, the importance of
independent living skills for the residents of his development.
As individuals require supportive services related to housekeep-
ing, nutrition, or health needs, he provides the respective
information which will assist in the acquisition of that service.
He also is taking steps to assist tenants who require more super-
vised living situations to find suitable alternative housing.
Mr. Bergstad is receptive to the formation of a screening commit-
tee, as proposed, which would include the county health nurse,
with the purpose of such a committee being the collective assess-
ment (for Mr. Bergstad's final approval) of the independent living
status of present residents and future applicants.
3. In response to concerns regarding "after hours" assistance, Mr.
Bergstad has, and continues to display in a conspicuous location
on the main floor bulletin board, the telephone numbers for emer-
gency repair services. In addition, a minimum of four persons
acting as floor monitors and four additional residents are well
versed as contact persons should a resident require assistance.
All residents have been informed of the 911 number for medical
emergencies.
We hope that this information, in addition to Mr. Bergstad's response,
answers your concerns regarding the management of 200 Levee Drive. We
urge you to contact John Bergstad at 935-2635 and arrange to visit the
development in the near future.
Sincerely,
K hryn J Beebe
Housing Management Officer
/wpc
Att.
cc: John Bergstad
i
REVISED
7176
MHFA MANAGEMENT AGREEMENT
THIS AGREEMENT is made this 1st day of Nlay
19 84 , between 200
Levee
Drive
Associates, LTD,
a 'Minnesota
Limited
(hereinafter referred to
as the
"Owner")
and Bergstad
Properties
Partnership
(hereinafter referred to as the "Agent").
WITNESSETH:
In consideration of the terms, conditions and covenants hereinafter set forth,
the Owner and Agent mutually agree as follows:
Section 101. Definitions.
As used in this Agreement:
101.1 "MHFA" shall mean the Minnesota Housing Finance Agency as established
under the provisions of the Minnesota Housing Finance Agency Act, Minnesota Laws, 1971,
Chapter 702, as amended.
101.2 "Development" shall mean the real property and the improvements, build -
Ings. appurtenances and equipment thereon, of the Owner known as 200 Leven Drive
and consisting of
66
, located in the City of
County of Scott
Shakopee
, State of Minnesota,
dwelling units, _ -0- garage spaces to be rented and
N/A commercial or other non -dwelling spaces (MHFA Development No. 78-026 ).
101.3 "Non -Housing Income" shall mean all amounts actually collected by the
Agent, other than as provided in Section 101.6, below, including (1) vending and laundry
machine income, (2) income received from rental of parking spaces, garage spaces and com-
mercial space.
101.4 "HUD" shall mean the U. S. Department of Housing and Urban Development.
101.5 "Lease" shall mean the form of agreement between the Owner and a Resi-
dent under the terms of which said Resident is entitled to enjoy possession of a dwellinc
unit.
101.6 "Rent" shall mean that monthly amount which a Resident is obligated to
pay the Owner pursuant to the terms of a Lease, other than Non -Housing Income.
101.7 "Resident" shall mean a person occupying a dwelling unit in the Develop -
menu pursuant to a Lease.
Section 201. Appointment of Agent.
The Owner hereby appoints the Agent, and the Agent hereby accepts appointment,
on the terms and conditions hereinafter provided, as exclusive management agent of the
Development.
Section 301
-2 -
Regulation by MHFA.
The Agent fully understands that the Owner is a limited -profit entity or non-
profit housing corporation receiving a mortgage loan from MHFA and is required to comply
with the Act and rules and regulations of MHFA. The Agent further fully understands
that the operation of the Development is subject to a Regulatory Agreement (attached as
Exhibit "A") between the Owner and MHFA and that approximately 100 % of t`Ee
dwelling units in the Development will receive the benefit of subsidy payments under Sec
tion 8 of the National Housing Act from the United States Department of Housing
and Urban Development (HUD) pursuant to the attached agreement(s) (Exhibit "B"), among
the Owner, MHFA, and HUD. In the performance of its duties hereunder, the Agent agrees
to comply with the provisions of the Act, the policies, procedures, rules and regulation
of MHFA, the Regulatory Agreement, and the agreement(s) which will provide federal sub-
sidy assistance as set forth in Exhibit "B", all as amended from time to time and receip
of which is hereby acknowledged by the Agent.
Section 401. Confer with Owner and MHFA.
The Agent agrees to keep itself informed on the policies of MHFA and, notwith-
standing the authority given to the Agent in this Agreement, to confer fully and freely
with the Owner, Marketing Agent, and MHFA in the performance of its duties hereunder.
Section 501. Meetings with Owner and Marketing Agent.
The Agent agrees to cause an officer of the Agent to attend meetings with the
Owner and Marketing Agent at any time or times requested by the Owner, Marketing Agent
or MHFA.
Section 601. Personnel of Agent.
601.1 Employees of Agent.
On the basis of wage rates previously approved by the Owner and MHFA, the Agen
shall investigate, hire, pay, supervise, and discharge all managerial and non -managerial
personnel as follows:
Position Title
1 `,tanager/Administrator
1 Maintenance/Custodial/
Yard
Annual Annual
Payroll Cost of Payroll
Total
Such personnel shall in every instance be in the employment of the Management
Agent. Compensation for the services of such employees (as evidenced by certified pay-
rolls) shall be considered an operating expense of the Development. -0- rent-free,
bedroom apartment(s) shall be provided for the subject personnel. The Agent shall
hire in its own name, and have physically present at the Development, all managerial and
- 3 -
non -managerial personnel necessary for the full and efficient performance of its duties
under this Agreement, including the physical presence of responsible personnel at such
times as may reasonably be requested by the Owner. In any event, no less than 1
responsible managerial -or non -managerial person(s) of the Agent shall be physically pre-
sent at the Development not less than =J hours per day, 5 days per week.
601.2 Employment of Residents and Contractors.
To the greatest extent, opportunities for training and employment will be give
to lower-income residents residing in the Development, and contracts for work in connec-
tion with the Development will be awarded to business concerns which are located in or
owned in substantial part by persons residing in the area of the Development.
Notwithstanding the above, these opportunities shall not compromise the qualil
of maintenance and management services or the financial condition of the Development.
Section 701. Services of Agent.
701.1 Review of Architectural Plans and Specifications.
The Agent shall advise the Owner with respect to design and construction of V
ur�i,�?ti^ayrlLCLp^t thr�r nil r�;it t.." �pl�nnin�t end Je—sign period and at each stage of design (_sche
uratic, preliminary, and final working drawings and specifications) and shall recommend
such changes as deemed necessary based upon the experience of the Agent, particularly w
regard to items which may reduce operating expenses and create a more maintenance -free
velopment.
701.2 Services Prior to Construction.
Prior to the initial closing and the initiation of construction of the Develo
meat, the Agent shall (i) furnish to the Owner and to MHFA, in a forrpat acceptable to
MHFA, detailed estimates and supporting material regarding maintenance and operating ex
penses for the Development; (ii) review the Pre -Commitment Marketing Plan (MHFA Form 21
prepared by the Marketing Agent; and, (iii) prepare a "Management Plan" for the Develop
ment, if requested by the Owner and MHFA, which "Plan" shall be subject to the revie- a
approval of the Owner and MHFA.
701.3 Services During Construction.
Prior to completion of construction and prior to occupancy of the Development
-tnt^Rgej111,.-§nd7 �r r'i��,*L.,+hp, r Pr, a�d_MHFA in a format acceptable to MHFA, and r
later than 60 days prior to occupancy of the Development, revised estimates of mainten
ailLc 3ifu ^v^ i%A'i^iy s accamganied by documentation in the form of bids, contract
or comparables for any and all items so requested by MHFA; (i`i) establish aha maifi-t
y close working relationship with the Marketing Agent; (iii) review the "Pre -Occupant
inte
Marketing Plan" prepared by the Marketing Agent; (iv) retain such management and rra
pant,t no later than 60 days prior to occu
ante personnel as necessary for the D :elop• Y P
- 4 -
(v) provide training opportunities for on-site management and maintenance personnel,
including attendance at conferences and seminars on housing management; (vi) establish
"Rules and Regulations" for the Development as required in the MHFA Lease (Section
111); (vii) establish a bookkeeping and accounting system in accordance with MHFA re-
quirements; (viii) provide for insurance coverage in accordance with MHFA requirements
(refer to 701.9); (ix) secure all necessary equipment and supplies; (x) participate in
pre -occupancy conferences and training sessions as required by MHFA; and (xi) provide
an accounting for all expenses to be paid from interim income in accordance with MHFA
standards and requirements for cost certification.
701.4 Structure and Warranties.
The Agent shall obtain from the Owner a complete set of plans and specifica-
tions as approved by MHFA and copies of all guaranties and warranties pertinent to
construction, fixtures, and equipment. With the aid of this information and inspection
by competent personnel, the Agent shall thoroughly familiarize itself with the char-
acter, location, construction, layout, plan, and operation of the Development and
especially of the electrical, heating, plumbing, air conditioning, and ventilating
systems, and all other mechanical equipment.
701.5 Inspection of Development.
The Agent shall participate in the final inspection(s) to certify the readi-
ness of the units for occupancy and shall (i) inform the Owner, the Architect, the Con-
tractor, and MHFA of all defects in material and workmanship discovered within the con-
struction warranty period; (ii) monitor the action taken by the Contractor to correct
the defects; and (iii) participate in any formal inspection held for the purpose of
identifying construction defects.
701.6 Inspection Prior to Occupancy.
Prior to occupancy of any unit by a family, the Owner or Agent and the family
shall inspect the unit and both shall certify on forms prescribed by MHFA, that they
have inspected the unit and have determined it to be decent, safe, and sanitary in accord
ance with the criteria provided in the prescribed forms. Copies of these reports shall
be kept by the Owner or Agent for at least three years.
701.7 Maintenance and Repairs.
The Agent shall cause the buildings, appurtenances, equipment and grounds of
the Development to be maintained and repaired according to standards acceptable to the
Owner and MHFA.
701.8 Preventive Maintenance.
The Agent shall develop a preventive maintenance schedule including, but not
-It
-5-
limited to, periodic inspections of the units; residency commencement and termination
check lists; inventory control; common area maintenance; equipment maintenance; exter-
ior maintenance on a seasonal basis; and painting, decorating, and replacement time-
tables, as necessary.
701.9 Property Insurance.
In accordance with 701.3 (viii), the Agent shall obtain recommendations for,
and cause to be placed in force, all forms of insurance needed to adequately protect
the Owner and the Development (or as required by law), including, where appropriate,
public liability insurance, boiler insurance, fire and extended coverage insurance
and burglary and theft insurance. All of the various types of insurance coverage re-
quired for the benefit of the Owner and the Development shall be placed with such
companies, in such amounts, and with such beneficial interest appearing therein as
shall be acceptable to the Owner and MHFA.
The Agent shall promptly investigate and make a full written report to the
Owner and MHFA as to all accidents or claims for damage relating to the ownership,
operation, and maintenance of the Development, including any damage or destruction of
the Development, the estimated cost of repair, and shall cooperate and make any and
all reports required by any insurance company in connection therewith.
701.10 Notice of Authority.
The Agent, in accordance with Minnesota Statutes 504.22, shall place in con-
spicuous place on the premises a notice that the Agent is authorized to manage the
premises and is authorized by the Owner to accept service of process and to receive
and give receipt for notices and demands.
701.11 Service Requests of Residents.
The Agent shall maintain business like relations with Residents whose ser-
vice requests shall be received, considered, and recorded on a systematic, written
basis in order to show the action taken with respect to each. Complaints of a serious
nature and all written complaints shall, after thorough investigation, be reported to
the Owner with appropriate recommendations.
701.12 Inspection of Unit.
As part of a continuing program to secure full performance by the Residents
of all obligations and maintenance for which they are responsible, the Agent shall
make an annual inspection of all dwelling units and report its findings in writing
to the Owner and the MHFA.
701.13 Review of Operations.
The Agent shall permit MHFA to conduct on-site evaluations of the performance
of any or all management services which th ';gent has agreed to provide as stipulated
in this Agreement, and the Management Plan, if required. An authorized representative
of the Agent shall be available during on-site evaluations. MHFA will render to the
Owner and Agent written reports based on such evaluations. The Agent shall correct
any deficiencies noted in these evaluations within 30 days of the receipt of the re-
port from MHFA. In the event such correction cannot be made within 30 days, the Agent
shall provide MHFA with a written plan for such correction, including a timetable of
proposed actions.
701.14 Collections and Delinquencies.
The Agent shall collect and deposit in the account established pursuant to
Section 1001 hereof all rents and other charges due from Residents and all rents or
other payments due the Owner from users of garage spaces and from users or lessess of
other non -dwelling facilities in the Development. The Agent agrees, and the Owner
hereby authorizes the Agent, to request, demand, collect, receive, and give receipts
for any and all charges or rents which may at any time be or become payable to the
Owner. Rents and other charges shall not be accepted in cash by the Agent. The Agent
agrees to take such action, including legal action, with respect to delinquencies in
payments due the Owner as the Owner may from time to time authorize. The Agent shall
furnish the Owner an itemized list of all Residents with delinquent accounts immedia-
tely following the fifteenth day of each month.
701.15 Payments and Expenses.
From the funds collected and deposited in the account established pursuant
to Section 1001 hereof, the Agent shall cause to be disbursed regularly and punctually
in accordance with the provisions of the Regulatory Agreement in the order and prior-
ity as set forth below:
(i) First, the fees of the Developments' Marketing Agent, as set forth in
the Marketing Agreement between the Owner and said Agent, and the fee
of the Management Agent as provided in Section 1201 below, and then
(ii) reimbursements for payroll expenses for services of Agent's employees
as provided in Section 601.1, above; and reimbursement for management --
related long distance telephone calls, as provided in Section 1101,
below,
(iii) all of the real estate tax and insurance premium escrow payments re-
quired of the Owner, which payments shall be deemed to be part of the
"operating expenses" of the Development as the same are defined in
the Regulatory Agreement, and then, if applicable,
(iv) all remittances due to HUD as required by the Housing Assistance Pay-
ments Contract, if applicab"and then
-7-
(v) all remaining operating expenses of the Development (which specifically
exclude the Mortgage Loan Principal and Interest Payments); including
administrative, maintenance, and utility expenses as set forth in Schedule
D of the MHFA Form 202 (Financial Analysis), or the current MHFA approved
operating'odag�t,-ada'tnen
(vi) all of the principal, interest and fees required to be paid to MHFA by
the Mortgage Note and Mortgage, and then
(vii) all amounts required to be deposited with MHFA or its designated deposi.
ts, tory in the Painting and Decorating and Replacement Cost Reserve Account
as set forth in the Regulatory Agreement.
With the exception of payments provided for in (i), (ii), (iii), (iv), (v),
(vi), and (vii) of this paragraph, the Agent shall not make any disbursement in excess
Y
of $ 1,000. 00 unless specifically authorized by the Owner and approved b.
MHFA; provided that emergency repairs, involving manifest danger to life and property,
e
or immediately necessary for the preservation and safety of the Development, or for th
safety of the Residents, or required to avoid the suspension of any necessary services
°-
to the Development, may be made by the Agent without regard to the cost limitation in
)le
posed by this Paragraph with the understanding that the Agent, will, if at all possit
:he
confer immediately with the Owner regarding every such expenditure, and will submit 1
request for the required MHFA approval promptly following the emergency. The Agent
ite
shall not incur liabilities of the Owner (direct or contingent) which, in the aggreg<
the
will exceed at any time $ 2 500-20 , unless specifically authorized by 1
he
Owner and approved by MHFA. In addition, the Agent shall not incur liabilities of t'
ion
Owner (direct or contingent) which require payment more than one year from the creat
thereof, unless specifically authorized by the Owner and approved by MHFA.
701.16 Governmental Orders.
thromptly
The Agent shall take such action as may be necessary to comply p wi
'ed -
any and all orders or requirements affecting the Development placed thereon by any
eral, state, county, or municipal authority having jurisdiction hereover, and orders
of the Board of Fire Underwriters or other similar bodies. The Agent shall not takE
!st-
u.;�yarti.nn, un.ciPr this paragraph unless MHFA so directs so long as the Owner is con E
raptly
ing or has affirmed its intention to contest any such order or requirement and pro
institutes proceedings contesting any such order ar requirement. The Agent shall
1 fy
promptly, and in no event later than 48 hours from the time of their receipt, not!
the Owner and MHFA in writing of all such orders and notices of requirements.
701.17 Utility Service and Purchases.
Subject to the approval of the Owner and in accordance with the rules and
regulations of MHFA, the Agent shall make contracts for garbage and trash removal,
fuel, oil, extermination, snow removal, elevator maintenance, and other necessary ser-
vices. Further, the Agent shall place orders for such equipment, tools, appliances,
materials, and supplies as are necessary to maintain and repair the Development pro-
perly. When taking bids or issuing purchase orders, the Agent shall act at all times
in the best interests of the Owner and shall be under a duty to secure for and credit
to the Owner any discounts, commissions or rebates obtainable as a result of such pur-
chases.
701.18 Records and Reports.
i. The Agent shall establish and maintain a comprehensive system of
records, books, and accounts in a manner satisfactory to the Owner
and MHFA. All records, books, and accounts will be subject to
examination at reasonable hours by any authorized representative
of the Owner or MHFA.
ii. With respect to each fiscal year ending during the term of this
Agreement, the Agent will have an annual financial report prepared
by a Certified Public Accountant based upon the preparer's examina-
tion of the books and records of the Owner and the Agent. The re-
port will be prepared in accordance with MHFA requirements, will
be certified by the preparer and the Agent, and will be submitted
to the Owner within sixty (60) days after the end of the fiscal
year, for the Owner's further certification and submission to MHFA.
Compensation for the preparer's services will be considered an
operating expense of the Development.
iii. The Agent will prepare Monthly operating Reports which compares
actual and budgeted income and expenses for the month and for the
"year-to-date". The Agent will prepare a monthly Aged Schedule of
Accounts Receivable and Accounts Payable. The Agent will prepare
a monthly Analysis of Security Deposits and Monthly Cash Reconcilia-
tion, and will submit each statement to the owner and the Housing
Management Division of the MHFA within fifteen (15) days after the
end of the month covered.
-9 -
iv. The Agent will furnish such information as may be requested by the
Owner or MHFA from time to time with respect to the financial, physical,
or operational condition of the Development.
V. By the fifteenth (15th) day of each month, the Agent will furnish the
Owner with an itemized list of all rent delinquencies as of the tenth
(10th) day of the same month.
vi. By the tenth (10th) day of each month, the Agent will furnish the Owner
and the Housing Management Division of the MHFA with a Monthly Occupancy
Report, in a format acceptable to the MHFA.
vii. For developments utilizing the Section 8 Housing Assistance Payment
Program, the Agent shall submit to the MHFA, in a form acceptable to
MHFA, a complete and accurate listing per dwelling unit of Section 8
funds due the Development for all occupied units receiving Section 8
Housing Assistance Payments, and also for all unoccupied units receiv-
ing Section 8 Housing Assistance Payments. The original form covering
each month must be mailed within ten (10) days before the beginning of th
month directly to the Housing Management Division of the MHFA.
viii. The Agent shall prepare, execute, and file for the Owner all forms, re-
ports, and returns required by law in connection with the employment -of
personnel, including unemployment insurance, workmen's compensation in-
surance, disability benefits, social security, and other similar insur-
ance benefits or taxes now in effect or hereafter imposed.
701.19 Operating Budget.
At least 60 days before the beginning of each new fiscal year for the Develop-
ment, the Agent shall prepare and submit to the owner and MHFA an operating Budget, in
such form as may be prescribed by MHFA, setting forth an itam.ized statement of the anti-
cipated receipts and disbursements for the Development.
701.20 Assumption of Marketing Duties.
Upon expiration or termination of the Marketing Agreement (attached as Exhibit
"C"), the Agent shall immediately assume responsibility for all functions and services
of the -Marketing l�geric as -S-et IVT t"' ;171 "& 4rT" m"t'
701.21 Compliance of Residents.
i. The Agent shall at all times during the term of this Agreement operate
and maintain the Development according to the highest standards achiev-
able. The Agent shall secure full compliance by the Residents with the
terms and conditions of their respective Leases.
- 12 -
went -related long distance telephone calls, as provided in Section I101, above. The
Agent will not receive.compensation for any rented apartment where the rent has not
been paid. Such fees shall be computed and paid monthly based upon the preceding
months paid rented apartments.
All supervisory, bookkeeping -accounting, clerical, along with all of the
Agent's overhead expenses (including but not limited to costs of office supplies,
photo copying, the fidelity bond, staff training, postage, stationery, transportation,
and telephone expenses, other than management -related long distance calls), will be
borne by the Agent out of its own funds and will not be treated as an operating ex-
pense of the Development.
Section 1301. Non -Discrimination.
1301.1 In the performance of its obligations under this Agreement, the
Agent will comply with the provisions of any federal, state, or local law prohibiting
discrimination in housing on the grounds of race, color, sex, creed or national origin,
including Title VI of the Civil Rights Act of 1964 (Public Law 88-352, 78 Stat. 241),
all requirements imposed by or pursuant to the Regulations of HUD (24 CFR, Subtitle A,
Part 1) issued pursuant to that Title; regulations issued pursuant to Executive Order
11063, and Title VIII of the 1968 Civil Rights Act.
This Agreement may be terminated or suspended, in whole or in part, by the
Owner or MHFA upon the basis of a finding by the Owner or MHFA that the Agent has not
complied with non-discrimination provisions.
1301.2 The Agent shall comply.with the MHFA-approved "Affirmative Fair Hous-
ing Marketing Plan" for the Development (attached as Exhibit "D"), and shall utilize
such measures as may be required by the Owner or MHFA to encourage affirmatively the
occupancy of residential units by members of minority groups.
1301.3 The Agent shall comply with the "Resident Selection Plan" for the De-
velopment (attached as Exhibit "E").
Section 1401. Fidelity Bond.
The Agent shall furnish, at its own expense, a fidelity bond for $25 000.00
to protect the Owner and MHFA against misapplication of
funds of the Development by the Agent and its employees. The terms and conditions
of the bond, and the surety thereon, shall also be subject to the approval of the Owner
and MHFA, and shall be in an amount not less than two times the total of the following:
1,.) The maximum possible monthly rent collections based on 100% occupancy; an,
- 13 -
2.) Non -Housing Income as defined in Section 101.3; and,
3.1 The maximum possible funds being held as security deposits based on 1001/%
occupancy.
Section 1501. Expiration and Termination.
1501.1 Expiration.
Unless sooner cancelled pursuant to paragraphs 1501.2, 1501.3, 1501.4, or
1501.5 of this Section, this Agreement shall be in effect from the date of execution
hereof until i,)r i 1_3 () � 1985 Execution shall not be deemed complete
unless and until this Agreement has been approved in writing by MHFA.
1501.2 Temination by Mutual Consent.
This Agreement may be terminated by the mutual written consent of the Owner
and the Agent only with the prior written consent of MHFA.
1501.3 Termination by Owner for Cause.
In the event that the Agent shall fail to perform any of its duties here-
under or comply with any of the provisions hereof, the Owner may terminate this Agree-
ment for cause upon Owner's 30 days written notice to the Agent. Termination of this
Agreement by-{Jwner for cause must'nave prior weftren-a-pp-rovu j -& `i+shrrlH.
1501.4 Termination Because of Bankruptcy.
In the event that a petition in bankruptcy is filed by or against either the
Owner or the Agent, or in the event that either shall make as assignment for the bene-
fit of creditors to take advantage of any insolvency act, either party hereto may im-
mediately terminate this Agreement without notice, but prompt advice of such action
shall be given to the other party and to MHFA.
1501.5 Termination by MHFA.
It is expressly understood and agreed by and between the Owner and the Agent
that the MHFA shall have the right to terminate this Agreement, with or without cause,
on 10 days' written notice to the Owner and the Agent; except that in the event of a
default by the Owner under its mortgage to the MHFA or the Regulatory Agreement, MHFA
shall have the right to terminate this Agreement immediately without notice, but prompt
advice of such action shall be given to the Owner and the Agent. It is further under-
stood and agreed that no liability shall attach to MHFA in the event of termination of
this Agreement pursuant to this paragraph.
1501.E Accounting Upon Termination.
Within 10 days' after the termination of this Agreement, the Owner and Agent
shall account to each other with respect to all matters outstanding as of the date of
- 14 -
termination, the Owner shall furnish the Agent security against any outstanding obliga-
tions or liabilities which the Agent may have incurred hereunder, and the Agent shall
turn over to the Owner all records, documents or other instruments, waiting lists, and
any and all other files and papers in its possession pertaining to the Agent's perfor-
mance under this Agreement.
Section 1601. Assignments.
This Agreement shall inure to the benefit of and constitute a binding obliga-
tion upon the Owner and Agent, and their respective successors and assigns, provided
that the Agent cannot assign this Agreement or any of its duties hereunder without the
prior written consent of the Owner and MHFA.
Section 1701. Amendment.
This Agreement constitutes the entire Agreement between the --Owner and the
Agent, and no amendment or modification thereof shall be valid and enforceable except
by supplemental agreement in writing, executed, and approved in the same manner as
this Agreement.
Section 1801. Execution of Counterparts.
For the convenience of the parties, this Agreement has been executed in
counterpart copies, which are in all respects similar and each of which shall be
deemed to be complete in itself so that any one may be introduced in evidence or
used for any other purpose without the production of the other counterparts.
Its WITNESS WHEREOF, the parties hereto have executed this agreement the
s--ab-ovP writ
200 Levee Dri,�,� Associates, LTD
er
a biinnesot� !Of t (Ownr
;y:tnership
I
,'itle: r ;Sana�ing General Partner
title:
ncy hereby approves and consents to
t and the Agent appointed therein.
By:
Title.
WITNESS:
Date:
The Minnesota Housing Finance Age
the foregoing Management Agreemen
s
200 LEVEE DRIVE
RESIDENT HANDBOOK
BERGSTAD PROPERTIES
33 South 10th Avenue
Hopkins, MN 55343
935-2635
C O N T E N T S
Moving In
Resident's Move -In Check List
Moving
Telephones
Locks & Keys
Management & Maintenance
Management Office
Service Requests
Rental Payment
Delinquent Rent
NSF Checks
Refrigerator and Range
Refuse Disposal
Lockouts
Air Conditioners
Electricity
Circuit Breakers
Bathroom Outlet
Exterminating
Security
Building Security
Deliveries and Apartment Access
Solicitors
Smoke Detectors
Fire Safety and Emergency Regulations
Emergency Information Cards
Emergency Call Button
Activity Programming
Dress in Public Areas
Laundry Room
TV Antenna
Pets
Directories
Building Service Directory
Co,, mani ty Service Directory
Any of the information contained herein is subject to change when deemed
necessary by Management.
Dear Resident:
Welcome to 200 Levee Drive. You can be assured that Management will try
to please you and to make your new residence a good place in which to live.
This Resident Handbook is for your reference and convenience. It will
be helpful to you in planning your move and in providing necessary infor-
mation about our programs and procedures.
Please feel free to stop by or phone the Management office if you have any
questions or concerns.
Sincerely,
BERGSTAD PROPERTIES
John B. Berstad
RESIDENT'S MOVE -IN CHECK LIST
( ) Arrange for mover and schedule move -in date with the Management
Office.
( ) Notify utility companies of cut-off date at your present
address and where to send final bill.
( ) Notify Northwestern Bell Telephone Company of the date you will be
moving from your present address.
Change your Address Effective As Of Your Move -In Date:
( ) Banks
( ) Insurance
( ) Magazines, Newspapers
( ) Credit Accounts
C ) Voter Registration
( ) Medical (Doctor, Dentist)
( ) Churches
( ) Automobile Registration
( ) Post Office
( ) Employer
I
TPI P1)WnM7Q
Before moving, please be sure to call Northwestern Bell Telephone Company
between 8:30 a.m. and 5:00 p.m. to arrange for telephone installation. It
is best for you and us if you can arrange to be available in your unit when
your telephone is to be installed. If this will not be possible, please
advise the resident manager and upon your written request we will provide
access to your apartment for the phone company. Your apartment has
internal phone wiring provided in the kitchen (for a wall phone), in the
living room and in the bedroom, which can be activated by the phone
company for a slight service charge. Upon leaving 200 Levee Drive, you
must call the phone company to have your service disconnected.
LOCKS & KEYS
You may pick up the keys to your apartment at the Management Office on the
day you are scheduled to move i.n. We will provide you with one set of keys.
All apartments are equipped with a deadbolt lock which is one of the best made
and most secure locks you can have. Please use it. Special locks are not
permitted and cannot be installed on any apartment door.
MANAGEMENT OFFICE
The Management Office will be open during the times posted at the office.
Please feel free to stop in at the office if you have anything to discuss with
the resident manager. Of course, if you can, call for an appointment first
so the manager can set aside some time especially for you so you will not
have to wait. The Office Phone is: 445-2001.
SERVICE REQUESTS
If you have any minor plumbing, electrical or other repairs required,
please call the Management Office at 445-2001, or stop in the office.
After you call or come in, a service request form will be prepared and
assigned to a maintenance person. Ordinarily, these service requests will
be taken care of within 24 hours, and of course we will attend to any
emergency immediately. It is important to note that the maintenance staff
is not to enter your apartment, except in an emergency, to provide service
without a written service request form. This is for your protection and
theirs, and also enables us to schedule our work more efficiently. When the
office is closed, call the maintenance person listed in the Directory
attached to this manual. If yourrequest is not an emergency, please wait
to report the problem until the following day, during scheduled office
hours, or fill out the Request for Maintenance form located by the
Manager's door. Drop the Maintenance Request through the mail slot in the
Manager's door.
RENTAL PAYMENT
Your rent is due on the first of each month and is to be paid to the
resident manager or other Management Office staff members. Please have
your check or money order made out to 200 Levee Drive and include your
apartment number on the face of your check. If you go on vacation or are
away for any reason, please mail your rental payment to the Management
Office. We are sorry but we cannot accept cash payment for rent.
DELINQUENT RENT
Rent is considered delinquent after the fifth of the month at which time
the accounting department will be sending you a delinquent notice, and a
late payment fee of $10.00 will be charged. If you are unable to pay your
rent on time due to unforseen circumstances, we suggest you discuss your
situation with the resident manager immediately.
NSF CHECKS
If a rental payment check is returned to us NSF (non sufficient funds)
there will be a charge of $10.00 and all future rent payments will have to
be in the form of a Cashier's Check or Money OrJer.
r
KITCHEN APPLIANCES
You will be provided with the instruction manuals for all appliances.
Please read them carefully and contact the Management Office if we can be
of further services.
REFUSE DISPOSAL
We need your cooperation to keep all public areas as clean as possible.
Please place all garbage in plastic bags and deposit in the chute provided
for that purpose. This chute is located in the elevator lobby. Glass
bottles must not be put down alone, but placed in bag with other refuse.
If you have large items, cartons, etc., please advise the Management
Office.
Please read and follow instructions provided in the Instruction Manual on
the use of the garbage disposal in your unit.
LOCKOUTS
In the event you find yourself locked out of your apartment during regular
office hours, come to the Management Office and we will arrange for you to
enter your apartment. Should this occur when the office is closed, call
the "Key" ,.ontact listed in the telephone directory attached
to this manual.
0
AIR CONDITIONERS
All apartments are equipped with air conditioner sleeves to accomodate a
window unit up to 9,400 BTU. If you have any questions concerning the
proper size to use and installation of an air conditioner, please contact
the Management Office. Management can set up bulk purchase of air con-
ditioners for residents. This will be set up in the spring, prior to the
cooling season.
1. -1 1 Y I Y T11
Light Bulbs: Light bulbs will be furnished when you arrive, but will not
be replaced when they burn out... so we suggest you keep extra bulbs handy.
Please do not use any stronger bulb then recommended in each fixture. If
you have any question on the proper size to use, contact the Management
Office.
CIRCUIT BREAKERS
The circuit breaker is located in the entrance hall of your apartment. To
reset circuit breakers, push the svjitch to CN if it is on OFF. If this
action does not correct the problem, please call the management Office as
this may indicat^ a problem with a particular appliance you are using or a
problem requiring outside repair services.
BATHROOM OUTLET '
You will probably be wondering why the electric outlet in your bathroom
looks different. It has a special device called a ground fault interrupter
and is a safety feature. If, for example, an electric razor, hair dryer or
radio you are using accidentally drops into the sink, the electric current
to the outlet would be immediately shut off, thereby eliminating any danger
of shock. To reset, the switch in the circuit breaker box must be pushed
to ON .
EXTERMINATING
If you ever feel that your premises require the services of an
exterminator, you are entitled to this service without any charge. Please
contact the Management Office and we will be happy to schedule a visit from
the exterminator to your apartment.
BUILDING SECURITY
When you are entering the building, do not hold the door open for
strangers. Instruct them to use the intercom.
When you are in your unit, remember to ask who is there before allowing
the person entry. Use the talk button to identify your guest before
buzzing him or her in. Remember to use the peephole in the front door of
your apartment and double lock your door when you leave your apartment
and while you are inside. The intercom system, the peephole and the dead -
bolt lock are all security features provided by the building for you.
Please use them.
DELIVERIES AND APARTMENT ACCESS
Residents will have to make their own arrangements for deliveries. You
must notify the office in advance in writing if you want us to provide
access to your apartment. Under no circumstances will entry to an apart-
ment by delivery or service people be allowed without prior notice.
SOLICITORS
For your added protection and security, door-to-door soliciting is not
permitted. Residents are requested to notify the Management when solici-
tors appear on-site. ,
SMOKE DETECTORS
Each apartment at 200 Levee Drive is equipped with a smoke detector. These
detectors will sound an alarm if there is an excess of smoke in your
apartment. If the alarm sounds, please vacate immediately and remember to
close the door behind you.
FIRE SAFETY AND EMERGENCY REGULATIONS
All residents will be asked to participate in fire prevention, safety and
emergency procedure seminars which will be conducted by the Shakopee Fire
Department at 200 Levee Drive.
Read the procedures below very carefully. In the event of fire,
just one or more of these rules may save your life or the life of
your neighbor.
REPORT THE FIRE TO YOUR FIRE DEPARTMENT BY DIALING 911. DON'T
ASSUME SOMEONE ELSE HAS CALLED.
1. Prior to leaving your apartment feel the door before opening; if hot,
or if smoke is seeping through, DO NOT open.
2. Keep door closed and seal off any cracks with wet towels. Then open
a window for air. Do not panic or jump.
3. If door feels cool, open cautiously and leave your apartment.
4. Walk quickly, keeping calm. Pull fire alarm to alert others. There
are pull alarms on each floor and in the exits. Knorr in advance
where the exit is and pull alarms are located.
5. Evacuate using stairs. Do not attempt to use the elevator. Fire may
cause the elevator to go directly to the fire floor or stop between
floors.
6. The stairwells are smoke towers and if you cannot use the stairway
there is no need for alarm as you will be perfectly safe until a fire
fighter reaches you.
7. 200 Levee Drive is equipped with the most sophisticated equipment to
ensure your safety in the event of a fire. The building has
emergency lights available on each floor to direct you toward the
stairwells, and there are smoke detectors throughout the building.
EMERGENCY CALL BUTTON
The bedroom and bathroom of your apartment are both equipped with
an emergency call button. If you should become ill and need
EMERGENCY MEDICAL HELP, all you need to do is pull the string
attached to the switch. A buzzer will sound an alarm and a red
light will be activated above the entry door to your apartment.
Other residents on your floor will then notify the "Key" contacts
listed in this manual. The "Key" residents will enter your
apartment with a master key and will call for the necessary
support services you may require.
In visits to your apartment by children, please see that they are
instructed not to use the call button except in an emergency.
Please be sure to use the emergency system ONLY in case of
medical emergency.
n
PUBLIC AREAS
The residents of 200 Levee Drive are asked to be properly attired
in the public areas of the building. The appropriate dress for these areas
is street clothes. Unattended children are not allowed in the public area
of the building.
LAUNDRY ROOM
A laundry room and lounge equipped with coin operated washers and dryers is
located on the third floor of the building near the elevators.
TV AMTGAINIA
A hookup to the master antenna is available in your apartment. All you
need to do is connect the two VHF terminals from your television set to
the antenna hookup. If you need more wire, use extension twin lead wire,
which can be purchased at your local hardware store.
PARKING
Parking space has been provided for residents. Any illegally parked or
unauthorized parked vehicle may be towed away at the discretion of
Management and at the expense of the vehicle owner. Please advise your
iguests that they may need to find parking off the premises. Trailers or
recreational vehicles are not allowed and must be parked off of the complex
grounds.
The management has contracted with the City of Shakopee for 16
additional parking spaces in a city parking lot adjacent to the
project.
PETS
No animals, except caged birds or fish, may be kept on the
premises.
Please inform your guests that this rule also applies when they
visit in your new home.
No one is to bring any animal onto the premises at any time.
POOL TABLE
The pool table located on the fifth floor lobby area is for
resident use. Guests may use the pool table when accompanied
by a resident.
Any damage by a non-resident guest will be assessed to the
corresponding tenant.
BUILDING SERVICE DIRECTORY
Fire 911
Police 911
Ambulance 911
MAINTENANCE
Joe Schultz (home) 445-9062
(work - -
after 6 PM) 445-3820
MANAGER
Office 445-2001
Bergstad Properties 935-2635
John Bergstad 926-2194
"KEY" CONTACTS
Frank Houser #505 445-4064
Hazel Ecklund #205 445-6715
TENANT CONTACT IN CASE OF EMERGENCY
Frank Houser 445-4064
COMMUNITY SERVICE DIRECTORY
EMERGENCY
Police or Medical Emergency 911
Fire or Rescue Emergency 911
Shakopee Police Department (Non -emergency) 445-6666
FOOD
Congregate Dining 445-2001
Senior Citizen Nutrition Program 448-2302
Home Delivered Meals 448-2302
DOCTOR
Office
Home
HOSPITAL
St. Francis 445-2322
POST OFFICE 445-5379
LIBRARY
TELEPHONE (consult white pages)
GOVERNMENT
City Hall
Public Utilities
Social Security Administration
Human Services (welfare, nursing, aging, etc)
Civil Defense
445-3936
445-3650
445-1988
378-1151
445-7750
445-6666
EMPLOYEE BENEFITS:
`1 ��
Vacations:
After one year's service, you will receive one week's paid
vacation. Two years and after you will receive two weeks
off with pay.
The number of hours for which you are paid is based on the
number of hours you work. For example: if the total
number of hours you work in a year average out to 20 hours
per week, then you will receive 20 hours vacation pay the
first year, and 40 hours pay thereafter.
Holidays:
The following holidays are observed:
New Year's Day
Memorial Day
July 4th
Labor Day
Thanksgiving
Christmas
Holiday pay is also based on the average number of hours
you work. For example, if your average is 20 hours per
week (working 5 days per week) or 4 hours per day, then you
will receive 4 hours pay for.that holiday.
Pay Day:
You will receive your check. every other Fridays for the two weeks
ending the previous Saturday. Pleape have your time sheets
in to Bergstad Properties promptly so that you may receive
your check when it is due.
Each payroll, you are paid for the number of hours you actually
work. We do not permit the compensatory time off system.
BERGSTAD PROPERTIES
Berc;stad Properties is strongly committed to equal treatment of,
and equal opportunity for all employees. We intend to offer
competitive salaries and benefits with opportunities for
advancement wherever practicable. Any employee wishing to learn
and advance will have our full cooperation and encouragement.
Because efficient operation of a project requires cooperation
and teamwork between the on site staff and_ tb-P nrnr�Prt��
-management firm, the on site manager is expected to keep the
management office informed of all circumstances affecting the
property. This includes, but is not limited to, personnel,
tenant and community matters.
Bergstad Properties will be inspecting the project at a minimum
of every two weeks. These visits will be unannounced, and will
include most or all of the following points:
Inspection of the building's exterior and interior for
general appearance, need for preventive maintenance
and/or repairs.
Inspection of grounds for neatness and cleanliness.
Inspection of office, elevators, hallways, laundry
facilities, and common areas for cleanliness and general
maintenance.
Review of inventories (tools, equipment, janitorial supplies,
and other items).
Follow up on MHFA reports if applicable.
Review of all office records as deemed necessary.
Collection of money from laundry machine coin boxes.
Random interviews with tenants to obtain input about their
satisfaction with operations of project.
Review with on site manager any items of interest or concern.
BERGSTAD PROPERTIES
RESIDENT MANAGER
JOB DESCRIPTION
The resident manager is responsible for the following:
1. Renting Units: secure applications and security deposits,
conduct screenings, execute leases, complete certification
and recertification of income.
2. Orientation of all tenants: explanation of the terms and
conditions of the lease agreement, explanation of rules
'and regulations, demonstration of how the apartment's
appliances and equipment operates, explanation of
recertification requirements.
3. Tenant relations: enforcement of the lease and tenant
guidelines. Helping to form resident councils,
entertainment, etc.
4. Collecting rents and issuing late rent notices. Also
initiate unlawful detainers actions and evictions, if
approved by Bergstad Properties.
S. Receive work orders and insure timely service is provided,
follow through supervision of maintenance and custodial
staff.
6. Inspect building and grounds daily.
?. Maintain emergency telephone numbers.
8. Maintain key control.
9. Keep solicitors off property.
10. Schedule move -outs and move -ins, coordinating any repair
or maintenance work on vacated units.
11. Initiate security deposit refunds, monitor move -outs and
check out procedure list, figure deductions from deposit
and interest bearing amounts to deposit.
12. Control all staff purchases. Managers must receive approval
for expenditures over $50.00 for any one item. Inspect and
keep controls on supplies and equipment. Purchase no more
than 30 days use of supplies, without approval. Purchases
from vendors must be based on price and quality, not
favoritism. Acceptance of gifts, commissions or kickbacks
from vendors is grounds for immediate dismissal. Budget
notices must be strictly adhered to.
13. Public relations between the project and the community
may require attendance at meetings and open houses, etc.
14. Maintain an up to date waiting list and market units
as applicable.
15. Supervise performance of outside contractors.
16. Keep inventory of all equipment, supplies and furniture
in conjunction with maintenance personnel.
1.7. Prepare monthly HUD voucher report and forward it to
the main office.
18. Maintain all books and records for accounts receivable.
19. Maintain an up to date tenant file on every unit.
20. Obtain bids for services in coordination with maintenance
personnel.
21. See that project is clean and well maintained. (Refer to
separate cleaning and mechanical maintenance schedules).
22. Send all approved bills with an attached Purchase Order
and Check Request form (with amounts coded to proper
MHFA accounting codes) to the main office in sufficient
time to allow payments to be made timely.
23. Hire, terminate and supervise all on-site staff, after
communicating with property manager.
24. Practice preventive maintenance in conjunction with
maintenance supervisor.
Managers must keep in mind that they will be called upon to
perform a variety of duties, some of which cannot be anticipated
of formalized into this job description.
While managers are expected and authorized to manage, decisions
involving potential legal implications or long term financial
commitments must be first discussed with the property management
office.
Bergstad Properties is genuinely concerned with personnel and
tenant relations, and stands ready to assist the on site staff
,.,herever possible. To do this, we must have open communication,
and failure of the on site manager to keep Bergstad Properties
advised of problems, or potential problems, will be cause for
dismissal.
CLEANING SCHEDULE:
1. First Floor Foyer:
Wash windows and access door daily
Vacuum and scrub floors daily
2. Fist Floor Hallway:
Vacuum and spot clean carpet daily
3. Other Floors:
Vacuum and spot clean carpet twice weekly or
more often, if necessary
Clean tops of hallway fixtures and door entries,
sprinkler system heads, etc. twice weekly
4. Community Area Walls:
Clean twice yearly or as needed
S. Laundry Room:
Clean floors and machines daily
6. Community Room:
Clean counters, tables and chairs daily
Vacuum floors daily
Scrub chairs monthly, or oftener if needed
7. Community Bath:
Clean and sanitize daily
Vacuum carpet daily
8. Elevator:
Clean entry daily
Vacuum floors daily
Clean walls daily or as necessary
9. Trash Chute:
Clean chute monthly before exterminator comes
10. Trash and Maintenance Room:
Clean trash chute entry to dumpster twice weekly
Scrub floor monthly
Scrub trash containers monthly
11. Boiler Room:
Vacuum floors monthly
Wipe down machinery and check fans for lint monthly
I
MECHANICAL MAINTENANCE:
DAILY- during heating season, check the furnace temperature and
pressure.
MONTHLY - alternate the furnace circulating pumps in order to
check for air leaks.
MONTHLY - oil the circulating pump on the hot water heater.
MONTHLY - check the water level on the boiler holding tanks.
MONTHLY - flush out the hot water heaters.
QUARTERLY - shut down the water heaters - clean out scale and
change gaskets.
'rr Mav - shut down boiler for summer.
in September - start up boiler for winter.
BERGSTAD PROPERTIES
HIRING OF ON SITE PERSONNEL:
Resident Manaqer
Hired by Bergstad Properties
Caretakers and other on site personnel
Hired by resident manager after approval by Bergstad Properties,
at rates set by Bergstad Properties.
All applicants must complete Employment Application form. To
potentially qualified prospects, explain fully the job
requirements. Before making any kind of job offer, all
previous employers must be contacted. The Right to Privacy
laws make certain questions illegal to ask or answer; however,
you may verify employment dates, ask if a person is eligible
for rehire, and how he gets along with people. Describe the
type of job for which he is applying and ask previous
employers if they feel applicant is qualified for that
position.
when reviewing applications, look for gaps in work history
and overlaps in employment dates. Is application neat and
legible? A sloppy or incomplete application often indicates
similar work habits and attitudes.
A post office box given as a home address is questionable,
although not a disqualifier. But do find out where the
applicant really lives.
Before a candidate is hired, he or she must fully understand
and sign the Pre-employment agreement.
Because good tenant relations are vital, all employees must
have a pleasant personality and cooperative attitude. Surliness
and displays of ill humor will not be tolerated in any employee.
If screening or hiring problems arise, please call the Bergstad
office for assistance. Remember, we are here to help you.
All employees are subject to a probationary period of six
months. Upon successful completion of the probationary
period, a salary review will be conducted. Thereafter,
performance evaluations will be done every six months, and
salary reviews a minimum of every twelve months.
Performance evaluations and terminations may be done by the
on site manager, in accordance with guidelines established by
Bergstad Properties.
MISCELLANEOUS NOTES TO THE ON SITE MANAGER
A career as a resident manager can be a very rewarding profession.
Goad relations with your tenants and management firm are vital
to your success and the foundation for this lies in communication.
Get to know your residents --the importance of being agreeable and
courteous cannot be over emphasized. Receive complaints and service
requests courteously and act on them promptly. If assistance must
be declined or delayed, be sure the resident understands why.
As much as possible, try to maintain face to face communication
with your residents. It is more effective and especially
important with elderly people. Avoid leaving notes under the
doors unless absolutely necessary. Tenants have been known to
interpret such notes as evidence of impersonal and indifferent
management and to become hostile and uncooperative.
When you have a request to make of a resident, make sure he
understands the reason for the request. Develop the habit of
being gracious while being firm.
Do not argue with a tenant ----if communications deteriorate
to a point where you cannot reason with him, politely withdraw
from the conversation and call Bergstad Properties for assistance.
Sometimes a neutral third party can help everyone look at a
situation objectively and resolve the problem.
We realize you can't please everyone - no one can - but do be
sure everyone is treated equally and fairly.
The personal appearance of the resident manager and the office
is very important. Your image as a professional will make your
job easier. You are not expected to look like a page from
John r4alloy's book "Dress for Success", especially when
performing maintenance tasks throughout the day, but dirty jeans
and T-shirt are not appropriate attire for a manager.
Since your office quite often is the first thing people see when
entering the development, it is equally important that it be
clean and neat. Not only must the floors and furniture be
free of dirt and clutter, but there should be no empty pop
bottles, dirty coffee cups, etc. anywhere in sight. YOU MUST
SET A GOOD HOUSEKEEPING EXAMPLE.
WHEN YOU ARE AWAY FROM YOUR OFFICE, IT IS TO BE LOCKED, AND
NO ONE IS TO HAVE ACCESS TO IT FOR ANY REASON.
A SPECIAL NOTE TO ON SITE PERSONNEL OF THE ELDERLY HOUSING
DEVELOPMENTS:
You may obso rve a resident become increasingly unable to cope
with independent living, at which time you will need to
communicate with his family and/or community social services
to assist that person.
Some housekeeping chores other tenants perform routinely,
(for example, climbing on a step ladder to change a light
bulb or clean a light fixture) may be difficult or even
dangerous for an elderly person to do. A few minutes spent
helping them as necessary will make life easier for them,
and perhaps you as well. (Good rapport with residents has
been known to make the managers job go more smoothly).
Sometimes the elderly will become reclusive and even anti-
social. In many cases this will be because they are lonely
and depressed --a friendly greeting and expression of concern
for their well being can make them happier people and more
contented residents.
To summarize: be patient and kind ---treat them as you would
like to be treated, or as you would like to have your family
treated.
Bergstad Properties
300 Butler North
510 First Avenue North
Minneapolis, MN 55403
(612) 339-0686
A word about Bergstad Pro erties forms•
Some of our forms are similar to, or the same as, what
you have been using. Others are new, or quite different,
and if you do not understand something, please feel free
to call us and we will help you with them.
We have spent a great deal of time and thought in preparing
these forms, but welcome your suggestions if you see ways
to make them easier to use.
You may wonder why we ask for some types of information;
for example, why we ask for copies of your work logs.
This is to help us detect patterns of malfunctioning
equipment or fixtures. If we see that a certain brand
of appliance requires a great deal of maintenance, we
may decide not to use that kind in another development. Also,
it helps us to make"repair or replace"decisions. And this
information is vital in cases where we should be reimbursed
by vendors or contractors for items under warranty.
Please do not hesitate to call us with your questions or
problems ... we are here to help.
,Instructions for completing Work Orders and Maintenance Requests:
When Maintenance Request is received from tenant, or you perform
work of any kind, please set up a Work Order as follows:
1. Assign consecutive serial numbers to the Work Order
Form.
2. Where possible, take order with you to job site to
facilitate making complete notes on work done and
materials used. A clip board to write on may be advisable.
3. When work is completed, note on the appropriate
line of the Maintenance Request, the serial number
of the Work Order.
4. Completed Work Orders:
original - add to master file, with most recent
number on top.
copy #1 - staple to Maintenance Request form and
file in unit # file, if applicable.
copy #2 - send to Bergstad Properties at end of
each month
(a completed example is attached)
Property
Unit
Occupant
Work Requested
Request for Maintenance
XYZ APARTMENTS
Date ��/,' c '' Time
" f C "� " Occupant Initials ,o.P
Permission to Enter Unit Any time.
❑Occupant must be present; please
make appointment.
Date Time
SERVICE PERFORMED ON WORK ORDER # 74 ;1 -
* S A M P L E
DATE
TIME
* *
S A M P L E
Property
XYZ APARTMENTS
Location
Maintenance Required
lel 7-4vF.v
Maintenance Performed
�9-V TC.. LI
Materials Used
Time Required . /S ., g, 7-T– S
Work Order
Work Order Number
Date
Cos:ofLabLor S
CosS"o
Total $
Maintenance Performed by ________ �CA, icy etLf_ ssrIs' _ —� I
Unable to Complete Because of
LET''ER OP TRANSMITTAL
TO: BERGSTAD PROPERTIES DATE
300 BUTLER NORTH
510 FIRST AVENUE NORTH
MINNEAPOLIS, MN 55403
FROM:
SUBJECT
Enclosed are the following documents:
E:j Rent Receipts
C= Deposit Slips
C7 Time Sheets
Ci Petty Cash Vouchers/Receipts
Accounts Payable Invoices
(
d
C]
COMMENTS:
Signed
REQUEST FOR CHECK
Date
Check to be issued by
Check to he paid to
Amount $
:) i C_t_r i_1ti Lj i n rt,
A/C JI
Amount
"/C
Amount
A/C It
Amount
A. / C t;
Amo u n t
'uroose
uested by
PAID
CHECK NO.
DATE
Approved by
I, DT,k aE-. ? —T T AC1.1-
RACK -IN JuIP-Cvymn,
r*�rTv�t�Ti�u5,
i
uaT'`II &V, B1, iii amu.
FOR PAYMENT.
I
THANK YOU.
rm
ro
n
0
cD
n
rt
0
tflff�--3
_
d
i
z
C
3
I
td
Cr]
1r
r
r
r�
_
d
b
r�
U)
O
z
O
S
C)
r
i
dry
V
o
z
o
n
r
i
I
r
I
nm
m
i
i
d
ro
n
0
cD
n
rt
0
VERIFICATION PROGRESS REPORT
Project Name Certification Date
Tenant Name Unit #
Tenant Interview Date
TYPE OF VERIFICATION
I NCOME
Social Security Admin/SSI
VIEWED BY STAFF
DATES
REMARKS
SENT
_
RETURNED
ai road Retirement
Veteran s Adnil nIstration
e a re
Child Support
Em oyment
Pension
Unemployment Compensation
Workmen s Disability Comp,
Educational Asst.
ASSETS
i
Checking
Savings
Savings Certificates
Contract ror deea
Real Estate
toc s Bon s
Credit Union
i e Insurance
EXPENSES
Unusual Child Care
Medical:
Insurance Premiums
Payment Plan
iRX Pharmacy
OTHER
Disability/Handicap Statement
Educational Status
Book/Supply Expenses
1�nf)c)g Worksheet
50059
52670A
CERTIFICATION PROCESS COMPLETED' _
By
(signature)
Date
Name
Address
Are you 18 or older?
Position Desired
Are you now employed?
Employment Reference Form
Social Security No.
Phone
Salary Desired
Have you given notice? Date you can start
Can you J,ork weekends?
Phone
Education Indicate number of years.
Salary _
:-lemenlary High School __. College _---._-_Trade
or Business
k-niployer _ _ .-_--
Phone__
4cJress _-
_ Salary
Dates of Employment: From
To
_
14. Heating
Elec!rical
1. piI burner
r anon for Leaving: _-
2. Automatic Stocker
%1,asonry
2, Plreiious Employer -_
Phone
Address
Salary
rates of Employment: From
To
1. Chilled -water
8 Security Guard
(3) c-Irevtous Employer
Phone
Andress
Salary _
-Dates of Employment: From
To
buttes
'JUA^-,_IF!!-,ATICNS: (a) know nothing about,
(b) familiar with, (c) make minor repairs,
(d) had experience, or (e) fully qualified.
P!umotng
14. Heating
Elec!rical
1. piI burner
3. Carpentry
2. Automatic Stocker
%1,asonry
3. Steam heat
5. Drywall
4. Water -heating
Painting
15. Air Conditioning
7. Elevator Repair
1. Chilled -water
8 Security Guard
2. Individual
9 Sv:itchboard
16. 5wiIIIIIIII]y Pool eale
t0 Typing
17. Landscaping
i 1. Short -hand
18. Yard Maintenance
1,2 Basic clerical
19. Social Director
13 Bookkeeping
20. Leasing Consultant
21. Resident Manager
Do you like and relate well
to elderly people?
Date Applicant's Signature
Pre-employment agreement:
MY signature below indicates that I have been advised of the
requirements of the job for which I am applying and that I am
able and willing to comply with them. I understand that if,
during the course of my employment, I refuse or prove unable to
perform these duties, it will be cause for dismissal, with or
without notice.
I also understand that I am subject to a probationary period
of six months.
;=gate
signature
To BE SIGNED BY
NEW
EMPLOYEE WHEN HIRED
BERGSTAD PROPERTIES
SUITE 300
610 1 ST AVENUE NORTH
MINNEAPOUS. MML 65403
Name
Work Location
Employee Time Cart
Period Ending
Un]C-Ss approved by your supervisor, all time off will be considered an unexcused absence. Be specific in noting reasons for
absence indicate actual hours worked to the nearest quarter hour. Do not include hours not actually worked (i.e. sick days, holida
aac ahon days etc 1. Any overtime must be approved in advance. Time sheets must be turned in by the due date.
Morning
Day Date g Afternoon Regular Over -
In Out In Out Hours time Comments
certifv that the above is a correct record of my time worked for the period indicated.
Employee s Total Hours
Signature
— ----- __ for Period
Supervisor s Instructions:
Approved as appears.
Pay overtime for — hours.
Deduct for hours undertime.
Other — --
Supervisor's
Signature Date Recorded
—� .— in Payroll
, 8ERGSTADpROPERTIES -
����
SUITE 300 HOURLY �AY��''~�~^«��~'��,�ppnAmALFORM
ST AVENUE NORTH
--
MINN2APOUS.MINK 55403
wawE DEPAuTxxEwT DATE *|RED—
JOB CLASSIFICATION
so_______JoocLAsS/F/cAT|ow wowT*sOwPRESENT JOB UNDER YOUR supsnv/s/om_______
BRIEF DESCRIPTION orWORK EMPLOYEE HAS BEEN PERFORMING DURING THIS REVIEW PERIOD
-
.x*^ucno= TO REVIEWER;
1 ^uOmcTHOROUGHLY FAMILIAR WITH PROCEDURE w°APPRAISAL LOCATED '" THE PERSONNEL POLICIES AND mvCeuuxssw^*u^L
CONSIDER ONLY ONE `x^,r�xow^uT,^r^nwc.00NOT LET YOUR JuooMc^rCON( mwwuONE mA/r/v,LocpoYOUR JUDGMENT ,'�orpEx,x^nS
JTHE .^.~o/./ov^L,s°n^cwoxx,cx,oxm^wcc.00woro^S,,ovx/ouGwc,,owo*L,ow,nxr"voccvxx,wco
4,_!/c�^�S,�CHECK ONE BOX ONLY OvEACH LINE oELvw�
-----------
Joh u""./m� '.p,. ---'
'm~.mw,""^~.. �~n* �*w"�=� °"m° x���,���`��-~ Fairly good job knowledge ��Inade���ic --~~"~ ��� ~
"=h°pm. �"== **�, improvement.~~~~~~=
- ---' ---------'-- - ' ---------' --
' *^c,"=` c"~a=*trA=ocn. Better than u°" �="���,.���� w"*w���="*�--
"�",u°."= o�m'~"^.p~="" m°.�*"~° ~^�" improvement."~
[]
`Q*a�."�.""Work =,` «°'"t"���'^''^� »"""good^,,,^*����---^�r*p�Turns out. -Slou-, Output --------'frequently n". o,*.o="".,.—'
use _ Exceptionally-_ Better~ average quantity. .° m~=^. w*.�"��*=�^'� �*"=**^^*~'
but ' more. improvement.
U [] E)
" m^=~ Resourceful. Develops Fairly aggressive. xw"ms
'^ni"un.°'%uper.`" assignments ably without little follow-up.
,to�irtdl folio. -Up.
[] []
. ^w",."get along Exceptionally good °= c"~°=.".m"°="+
_.^�^"`.�"��*" `"^".m~ Always cooperative goes over hair way.
=«=^"*'
Needs occasional follow-up
Does routine assignments
without much direction
Usually cooperative. May
clash occasionally --ith
0 El 0
--'
Exceptional More than �ficsjob Average. Requires guidance
keeping in all respects requirements. and instruction.
01
wqui"frequent follow. Needs follow-up = all ,ha,"
up. Waits ~beshown and ", work assignment.
Cooperates only when hax
to. Frequent conflict with
Perform^ good job safety
and housekeeping only
when closely supervised.
^~
---
~""HExmTIMES ABSENT LAST SIX MONTHS HAS THIS EMPLOYEE ^wEXCESSIVE LATENESS RECORD?
°,c^v%1s°o,onEmm*DEVELOPMENT -(E.G'TRAINING. CHANCE o+^n/nu"c.cvcnox^u,Mr~T.crc`
"""°"^% ----r----------------------------------------�-----'
-
DATE DISCUSSED WITH EMPLOYEE EMPLOYEE vc°cr/nN.
,°,Lors,'S Suw^rvx
RANKING OF
"/`"=Lv',,mw°`u^L-__-_
����
Too poor to ^� on job
without improvement.
Safety practice% too poor to,
keep on job withotit
improvement. .
[]
-
TO: Shakopee Housing and Redevelopment Authority (HRA)
FROM: Jeanne Andre, Executive Director
RE: Commercial Rehabilitation Loan Interest Write -Down
DATE: August 2, 1984
Introduction:
The HRA previously expressed an interest .in considering a
write-down for the rehabilitation portion of the loan taken out
by Kwai and Grace Poon for their new Family Chow Mein restaurant
even though the loan has already been approved. Further investi-
gation of this possibility has been undertaken and is outlined in
this memo.
Background:
Attached is the June 27, 1984, memo on the possibility of HRA
involvement in a write-down. The HRA suggested following up alter-
native three. Tom Kelly, Assistant Vice President of Citizens State
Bank responded to my request to determine the cost of the rehabilita-
tion in his July 16th letter which is also attached. Using his figure
of $95,000 for the fifteen year life of the loan as the portion of the
loan to be written down, it could take approximately $43,970 over the
life of the loan if the full four percent is written down. The owners
would also need to verify that they have at least 20% equity in the
real estate.
Policy issues the HRA must address if it decides to go with this
option are:
concern:
e plan,
mittee
suggests
out this
1) Does the HRA wish to give a special waiver to this applicant
to apply for the loan after the work has occurred, or does
the HRA wish to change the guidelines for all future appli-
cants to give them the same flexibility.
2) The current guidelines require that any rehabilitated
properties be in accord with the Downtown Plan. A plan
Council. Therefore the HRA could take a number of dif-
ferent positions:
a. No adopted Plan is on file, so this provision
of the guidelines will not be applied.
b. Ask the project to be in accord with the draft
plan.
C. Wait until a plan is adopted and require improve-
ments to be in accord at that time.
If the draft plan is adopted there are two elements of
a. The parcel was scheduled for acquisition in th
although recent discussion by the Downtown Com
and Ken Anderson, consulting traffic engineer,
that the mini -by-pass can be accomplished with
parcel.
b. Design standards, landscaping etc. are to be met.
The Planning Commission and Industrial Commercial
Commission have recommended these be applied to any
improvement project downtown whereas the Downtown
Committee has indicated that these requirements
should apply when there is a public incentive (such
as a loan write-down). The Poons are probably un-
aware of the Design standards and it is unclear what,
if anything, would be required of them to meet this
criteria. The rationale behind this requirement is
that if a property owner is getting a public incent-
ive, they should cooperate in helping to blend in
with the standards and themes set for downtown.
Recommended Action:
In agreeing to allow the Poons to apply for an interest -write
down I recommend that the HRA establish the following:
1. Consideration of the Poon's application after improvements
have already been undertaken will be determined to be a
special waiver given because final elements of the Downtown
Plan were not in place when they were ready to proceed. This
consideration would be given to other applicants only under
similar unique circumstances.
2. The Downtown Committee be asked to determine:
a) that the parcel is not necessary for acquisition for the
construction of the mini -by-pass, and
b) what, if any, modifications would be necessary to meet
design standards, signage and landscaping requirements.
3. That a write-down application would be considered after the
City Council has adopted a Downtown Plan and an agreement had
been reached with the Poons as to how they would comply with
any requirements established by the Downtown Committee regard-
ing design standards, signage or landscaping.
4
T0: Shakopee Housing and Redevelopment Authority (HRA)
Jeanne Andre,- Executive Director
RE: Commercial Rehabilitation Loan Interest Write -
Down for Family Chow Mein
DATE: June 27, 1984
Introduction:
The HRA adopted a Commercial Rehabilitation Loan Interest
Write -Down program and to date has received no formal applications
Normally staff screen applicants regarding basic eligibility re-
quirements. Although several potential applicants have made in-
quiries, none have passed this initial screening and actually sub-
mitted an application. Recently Tom Kelley, bank loan officer
working on a loan package on behalf of the Family Chow Mein, re-
quested that certain of the eligibility criteria be waived. That
is the issue now before the HRA.
Backqround:
Last year I provided information on the Commercial Rehab.
Loan Program to a person who indicated he represented the owners
of Family Chow Mein. I also discussed the alternative concept
plans for downtown revitalization then under consideration by
the Downtown Committee. It appears this informati-Qu- y»c 1 r t crn.-
veyed to the owners.
When signs on the property indicated that rehabilitation was
about to occur, John Anderson raised the possibility of Family
Chow Mein applying for an interest write down on their rehabilita-
tion loan. Initial staff review suggested some problems with
eligibility, but since a number of these related to criteria then
under consideration by the Downtown Committee (particularly design
review and acquisition designati.on).,I suggested that that committee
be asked to consider those items it is involved with and offer a
Downtown Committee recommendation. The attached memo was prepared
for their consideration. The Downtown Committee recommended that
a loan write-down not be provided due to the fact that this pro-
gram is meant to be an incentive, and activities for which financ-
ing is set do not require an incentive. Mr. Kelley requested that
this issue be brought to the HRA since you are the agency which
directly administers the interest write-down program and has final
authority on how the program is administered.
Requested Action:
Review the attached memo and determine whether or not an
application for an interest write-down for a rehabilitation loan
for Family Chow Mein should be considered, and if so, under what
general parameters.
TO: Downtown Committee
FROM: Jeanne Andre, Community Development Director
RE: Consideration of Rehabilitation Loan Writedown for
Family Chow Mein
DATE: .June 7, 1984
C'..h nw. k1ei-2- )ia--.. --4-Ltd- 4,S v AX
Skelly Service Station on First Avenue at the Sommerville inte
CCQ�_�l�Y1>. mh`wu L�1 �_ F_.. �. t".. _'
-.- ---------------------.i.�c.z .a_v+a-. ra �: cnY c.aat - iz-[.=�+--�V3-t1 iJC`�1-111 C111(G L -'U V�i1�II�aI1 1J 1�1c�11 .
Business Administration (SBA) Loan. The question has now come
up whether this loan can be eligible for interest write-down
under the Housing and Redevelopment Authority (HRA) Interest
��@ai^c lnic�u'u�iivil ri id7[i. Vi'tialua-q`n t'ri1L-s Z ue-st1bn must 'De a tressea
by the HRA, I judged that recommendations from the Downtown Commit-
tee would be appreciated by the HRA, and therefore discussion on
this issue should start at the Downtown Committee.
Background:
If the HRA should want to proceed with this loan program
there are a number of discrepancies which must be addressed and
resolved. Reviewing the "Program Description and Guidelines"
and the "Rehabilitation Loan Procedures" uncovers the following
issues:
1. Rehabilitation Loan Procedures, Step Three, D. Improve-
ments commenced prior to final loan approval by the HRA
shall not be eligible to be financed with loan proceeds.
This project clearly will not meet this criteria.
2. Program description:
a) Sec C. Eligible Projects
Item 3a: The building must comply with
the approved development plan for the
Downtown Development District.
Item 3d: The building must not have been
identified for public acquisition.
In January of 1984 the City Council adopted Down-
town Concept Plan B-1 Revised, which illustrates a new
building in place of the gas station building. The Re-
development Plan as discussed by the downtown committee
identifies this parcel for public acquisition for the mini -
by -pass. The Downtown Committee has also discussed the
development of a working document to list those parcels
identified for acquisition or replacement to guide staff in
the loan review process. This parcel would definitely be
on that list when it's created, although the Committee
clearly decided to retain the flexibility to review this
list periodically and maintain flexibility to handle new
situations as they arise. It seems likely the building
will generally comply with the design criteria adopted by
the but further ref iaemelt cif 1tC3htiX%q fixtures,
etc. is still anticipated.
Item 5a: Rehabilitation loans sbali not incivae
expenditures for acquisition, installation or
repair of furnishings, personal property, or
trade fixtures.
Item 5d: Refinancing of existing debt shall not
be allowed.
This building has no existing debt, but when
the loan closes the total purchase price, rehabil-
itation and some equipment will be in one package
totaling approximately $150,000. To comply with
5a, equipment expenditures would need to be re-
moved. As a policy issue the HRA also needs to
determine .if it wants to write-down loans that
include initial acquisition of a building, or only
the rehabilitation portion. Mr. Kelly from Citizen's
State Bank did a preliminary analysis of a 3.75%
writedown of a $140,000 loan over a 20 year period
and judged the savings to the applicant (or cost
to the HRA) to be $96,000. This would take a
significant amount of the initial funds dedicated
to this program, although more will be captured
through subsequent districts, including one to be
created for this prosect.
b) Section D. Loan Requirements and Restrictions
Item 3(ii): `.t'he maximum loan limits are limited
to 80% of the estimated market value of the building
after completion of the rehabilitation, less the
principal balance of any prior mortgage existing on
the building.
Although the owner will have significant equity in
the project, once equipment is removed, it may not
meet the 80% requirement.
The issue now is whether a loan writedown should be rejected
outright because of these discrepancies or some of these criteria
can be waived for this special circumstance. To aid in your con-
sideration I have solicited the following additional information:
- Some loan inquiries have previously not proceeded because
they did not meet the criteria of no construction prior to
loan approval (actually loan application).
- Westwood Engineering thinks the mini -by-pass can proceed
without the aquisition of the parcel in question. Ken
Anderson will start his more detailed analysis of the actual
road alignment on Monday, June 11-th. The committee may want -
to get a better fix on this issue before making a final de-
cision.
- The committee could recommend working with Mr. Poon (owner/
applicant) on design criteria as those decisions are made and
undertake the loan writedown at a later time since the whole
process is already underway.
Alternatives - to Recommend to the HRA:
1. Reject a loan writedown.
(tied to one or more of the unmet criteria.)
2. Approve writedown of the full loan (minus the
equipment)as Long as the owner has at least 20%
equity in the real. estate portion of the loan.
3. Approve writedown of only the rehabilitation
portion of the loan.
4. Inform the applicant that writedown of the loan
(under either 2 or 3 above) will be considered
in the future at such time as the mini -by-pass
alignment and more detailed design elements are
in place, if the applicant is wi.l.ling to make
improvements as requested by the Committee.
1
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REG: SESSION SHAKOPEE, MINNESOTA .JULY 10, 1984
Mayor Reinke called the meeting to order at 7:30 p.m. with Cncl. Vierling,
Leroux, Lebens, Wampach and Colligan present. Also present were John K.
Anderson, City Admr. and H. R. Spurrier, City Engineer.
Colligan/Vierling moved to authorize the purchase of a Honda TRX 200 from
Burnsville Sport Center for $1,825.00, to be paid out of the General Fund.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved to direct the appropriate City officials to execute
a modified agreement between the City of Shakopee and the Shakopee Jaycees
for the financing of Tahpah Park sewer and water utilities; said modifica-
tion to be a reduction in the June 30, 1984 payment from $25,000.00 to
$20,000.00.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
The City Engineer stated the Asst City Attorney has reviewed the contract
for off-site improvements to the Racetrack, and approved it as to form. He
added this contract is for everything that was included in the Indirect Source
document for off-site improvements.
Leroux/Wampach moved to authorize City Council to enter into a contract with
Barton-Aschman Assoc.Inc., for the off-site improvements for the Shakopee
Racetrack.
Roll Call: Ayes; Colligan,Vierling, Reinke, Wampach, Leroux
Noes; Lebens
Motion carried.
Wampach/Colligan moved to appoint Patricia M. Pennington to a permanent part-
time position of Secretary in the Engineering Dept. with two and one-half years
service credit with the pay rate of a Step IV Accounting Clerk until success-
ful completion of the 6 month probationary period.
Roll Call: Ayes; Unanimous Noes; None Motion Carried
Colligan/Wampach moved to authorize the appropriate City officials to adver-
tise for one permanent part-time Accounting Clerk within the pay range estab-
lished for Accounting Clerks in the 1984 Clerical Pay Plan dated January 1,
1984; said clerk to be assigned to the Finance Dept. and work an average of
30 hours per week. Motion carried unaninously.
A discussion was held regarding the balance in the Sewer Fund which would exist
if the sanitary sewer reconstruction is done in Scott Street, 5th Avenue and
Webster Street.
The City Engineer explained that the State is paying for the new line required
to reach its property where the new Women's Correctional Facility will be lo-
cated. He explained the alternatives for connection and the problems with each
line. He said the existing line does not even have the capacity for what exists
now, and that is why the City needs to re -construct. He said they are just
putting in the minimum necessary; it is not over -sized. By using this alter-
native, the City reserves some capacity for Rahr in the future. Discussion
continued.
Leroux/Vierling moved to approve the Plans and Specifications for the re-
construction of sanitary -sewer in Scott Street and 5th Avenue, and the construc-
tion of sanitary sewer in Webster Street to serve the proposed Women's Cor-
rectional Facility.
The City Admr. further clarified that the State is paying for the new con-
struction costs, which is what a privatedeveloper would pay, plus a little
more because of State policy. The City is paying the re -construction costs.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
The City Engineer said he will be holding a neighborhood meeting
to advise people that the City contract could be used for sanitary sewer
replacement if the property owners agree to be assessed the cost of replace-
ment, regarding the 5th Avenue sanitary sewer re -construction project. He
Shakopee City Council
July 10, 1984
Page 2
asked for direction regarding the Orangeburg pipes in place in the area. He
wants to know if the City Council would mandate replacement of Orangeburg
pipe. He explained what this pipe is and the problems it causes. Consensus
was to require its replacement. He added this is an excellent deal for the
property owners, because they only have to add surface restoration and the unit
cost of the pipe for their service, when using the City's contract.
The City Engineer said that SPUC is using this bid process to improve the
unit price of their water work to be done in this area.
Leroux/Vier.ling moved to re -consider the previous motion. Motion carried
unanimously.
Leroux/Wampach moved to amend the previous motion for approval of the bids
and specs for the sanitary sewer project to add the specs for the water main
portion as requested by SPUC for 5th Avenue. Motion to amend carried unani-
mously.
Cncl. Lebens said she has talked to 8-10 people in this area, and they are
anxious to have their services replaced.
Roll Call on the main motion as amended: Ayes; Unanimous
Noes; None
Motion carried.
Discussion was held with Jim Karkenen, Public Works Director, regarding his
request for a brake drum/rotor machine, covering cost of the machine, cost
of services, mechanic's time and down-time effects. Consensus was to leave
in the budget the amount of $3500 for a used brake drum/rotor machine, with
the understanding that it is not for immediate purchase, but to look for a
good deal on a used machine.
Discussion followed with Mr. Karkenen about his request for a grader in 1988.
Mr. Karkenen suggested the amount could be changed from $200,000 to $150,000.
Consensus was to list it as a 150,000 expenditure for 1988, but if a great
deal comes along earlier on a grader, to realize there is flexibility to
spend the money between now or 1988.
Mr. Karkenen emphasized his belief that a street flusher/tanker is a machine
that should be purchased new and not used, because of their high maintenance
nature.
Discussion commenced on the need for a replacement storage building for Public
Works. Cncl. Lebens said she would like to wait until the new City Hall is
sited before making a decision on where to place a storage building, as it
could be incorporated with the City Hall. Considerable discussion followed
regarding the needs of the department for storage, requirements for access
and effect on neighboring property in its location. Mr. Karkenen said he could
get by for a year without the storage if he had to. He is mostly in need of
shelter from the elements for off-season equipment; he is not looking for
an elaborate building. Discussion was held about the possibility of renting
storage space for an interim period of 1-2 years until City Hall is sited.
Alternatives for the location of storage were explored, covering parcels of
City -owned property.
Vierling/Leroux moved to direct staff to eliminate the present building in
Riverside Park and pursue the option of renting storage space on a temporary
basis until the new City Hall is sited, to explore the possibility of incor-
porating it at that location. Motion carried unanimously.
Mr. Mouser informed Councilmembers that there will be a fund raiser held for
the Senior Citizens on Sept. 9, to raise funds for their Christmas party and
their senior account. He asked if the Countilmembers were interested in
helping to serve and clean up for a pancake breakfast. There was general
agreement.
Discussions were held with Joe Ries, Fire Chief, regarding various purchases
being requested by the Fire Dept. Consensus was to leave in the request for
the 5" hose for 1987.
Mr. Ries told of the problems with the present tank truck, which just doesn't
have top end speed. He will check further to see if it can be improved, by
talking with the City mechanic and the Ford dealer. He said this truck is
only used in emergencies, not for any training sessions, Consensus was to
explore the alternatives for keeping the truck and chassis and bring the item
back.
Shakopee City Council
July 10, 1984
Page 3
There was consensus on the air compressor purchase request, after an ex-
planation from the Fire Chief.
The need -for a rescue truck was discussed. The Fire Chief was requested to
explore the use of metal or fiberglass or aluminum for the van. He said
that although it is called custom-built, it is made standard by the manu-
facturer. The City Admr. asked if this was basically a convenience item.
The Fire Chief said the City could add some rating points if a pumper was added.
Consensus was to turn this item over to the Capital Equipment Committee,
while leaving the item in at $125,000 now for 1985.
Cncl. Wampach asked about the maximum feet of hose that can be utilized for
a fire, relative to the discussions about cul-de-sac lengths. The Fire Chief
replied 2000 to 2500 feet, but the problem is the amount of time needed to
set it up and the relatively small amount of water that will come out of the
end. The City Engineer stressed the need for horizontal and vertical stan-
dards for access to developments.
Cncl. Leroux reported on his discussions with the Police Chief regarding his
need for typewriters. He is definitely in need of one typewriter. The Police
Dept. doesn't have its forms on the computer yet, so it is not being utilized
fully, and not replacing the need for a typewriter. He would recommend fur-
ther training of personnel on the computer so its use can be maximized. The
City Engineer said Steve Hurley would be available for further training of
Police Personnel.
Leroux/Vierling moved to approve the purchase of one typewriter for the Police
Dept. this year and change the request for two others to one computer.
Roll Call: Ayes; Unanimous Noes;None Motion carried.
Vierling/Wampach moved to accept the 5 year Capital Equipment List as amended
this evening. Motion carried unanimously.
The City Admr. asked that the projects listed in the Capital Improvement Plan
as ranked be reviewed. Discussions about various projects were initiated as
follows:
#4: Bypass - Status - Should be listed as partial right-of-way acquisition.
The City Admr. advised Councilmembers to bear in mind that the rating criteria
is weighted in favor of redevelopment improvements and the elimination of high
maintenance items, along with projects with methods of financing.
Cncl. Leroux asked for a listing enumerating which projects are new and which
are carried over from previous years. New projects were noted.
The City Admr. noted that the rating for Market Street was before the informa-
tion supplied by the traffic consultant was available.
#11: Semiphore at 101 and 83 - The City Engineer said that intersection of
Hwy. 101 and CR 83 does not warrant a semiphore, according to the Highway Dept.
The State will not allow the installation of a semiphore where there is not a
warrant for it, even if the City paid for it all. He is in the process of
writing a letter re -stating the City's belief in the necessity of a semiphore
at that intersection.
Various questions were asked and answered about several projects.
#23: Norton Drive - The City Engineer was directed to have the report on
Norton Drive available for the next meeting.
Valleyfair traffic control is finished, so that can be removed from the list.
The City Engineer was directed to check with the Railroad about getting an
early railroad crossing warning sign at the railroad crossing with CR83.
#36: 13th Ave. CR 17 to CR 16 - Should be scheduled for 1984-1988.
The City Engineer will check on the request to upgrade CR16 from CR17 to CR83,
to see where it is on the County plan.
#55: Bike trail to O'Dowd - The City Admr, said this was a low priority because
it is a park item.
457: Traffic and crossing study and #14 RR signals at CR 83 were removed.
Shakopee City Council
July 10, 1984
Page 4
I
The City Admr. stated the letter to notify property owners and businesses
downtown of the informational meeting on the downtown redevelopment plan
will go out Thursday, so if anyone has any suggested changes to the letter,
let him know right away. The date for the meeting was set for July 31,1984.
Cncl. Leroux reported on the favorable comments received at the baseball
tournament regarding Tahpah Park. The City Admr. suggested the comments be
passed on to the Jaycees, with a copy to the paper.
The City Admr. reported that the trip to New York to the rating agency for
bonds will not be necessary at this time.
The City Admr. reported on the erosion problem happening in Eastview Add'n.,
which has eroded behind 5 twin homes where cable T.V. and SPUC lines are
buried. SPUC will not allow any building permits in this area until the
erosion problem is taken care of. He said the fault is a combination of the
City not getting the street in and lack of completion of site grading by the
developer. It is his suggestion that the City keep this project moving by
taking care of the erosion and determining later which fund should be charged
for the repairs. He added the City thought the problem was temporarily fixed,
but it needs more work.
Leroux/Wampach moved to authorize the work necessary to fill in the ravine
caused by erosion and bury the SPUC lines in the Eastview Add'n.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Vierling moved to adjourn to Tuesday, July 17th, 1984 at 4:00 p.m.
Motion carried unanimously. Meeting adjourned at 10:25 p.m.
Judith S. Cox
City Clerk
Diane S. Beuch
Recording Secretary
7
r
OFFICIAL PROCEEDINGS OF THE CITY COUNCII.
ADJ. REG. SESSION SHAKOPEE, MINNESOTA JULY 17, 1984
Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Vierling,
Lebens and Wampach present. Cncl. Leroux arrived later and Cncl. Colligan
was absent. Also present were John K. Anderson, City Admr., and Jeanne
Andre, Comm. Develop. Dir. The City Attorney, Julius A. Col.ler, II, arrived
later.
Liaison reports were given by Councilmembers.
Cncl. Leroux arrived and took his seat at 7:10 p.m.
Mayor Reinke asked if there was anyone present in the audience who wished
to address the Council on any item not on the Tenda, and there was no response.
Lebens/Vierling moved to approve the minutes of July 3, 1984 as kept.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Wampach/Lebens moved to place on file the letter from Northern States Power
Company regarding late -payment charges. Motion carried unanimously.
The City Attorney arrived and took his seat at 7:14 p.m.
Wampach/Leroux moved to place on file the letter from O'Connor and Hannan,
dated July 3, 1984, regarding industrial development bonds. Motion carried
unanimously.
Lebens/Wampach moved to place on file the letter from the Scott County Highway
Dept., dated July 2, 1984, regarding CR83. Motion carried unanimously.
Leroux/Vierli.ng moved to accept, with regrets, the letter of resignation from
Fred W. Coller, from the Planning Commission, and direct the drafting of a
resolution of appreciation. Motion carried unanimously.
Vierling/Lebens moved to direct staff to advertise for someone to fill the
position vacated on Planning Commission. Motion carried unanimously.
Leroux/Wampach moved to place on file the letter from Scott County, dated
July 3, 1984, and direct staff to seek a citizen interested in participating
in the Scott County's Criminal Justice Advisory Committee Activities. Motion
carried unanimously.
Lebens/Leroux moved to direct staff to forward to Scott County the petition
for a stop light at 4th Ave. and Marschall Road, and ask them to do a warrant
analysis on that intersection.
Mrs. Stay said they are asking at least for a 4 -way stop sign at that inter-
section.
Mayor Reinke informed Mrs. Stay that this request would be taken to the County,
because both of those roads are County roads. Mr. Stay added they feel there
will be more of a problem because of the racetrack development.
Motion carried unanimously.
Mayor Reinke said he has received a communication from the Chairman of the
National U.N. Day, looking for a Chairman for the City of Shakopee. It was
suggested that the School Board and Rotary be contacted with the request.
The City Planner gave some background on the proceedings of the Planning Com-
mission in its efforts to study the racetrack area in light of planning and
zoning issues. She added that additional comments and recommendations were
made at the last Planning Commission meeting on the draft final report as
prepared by the consulting planner, John Shardlow. She summarized the main
changes as recommended.
Shakopee City Council
July 17, 1984
Page 2
7
The City Planner explained the 3 requested zoning changes, and stated that
Planning Commission will be addressing them at their August 9, 1984 meet-
ing. She said the consulting planner recommended more time be taken for the
study on -the re -zoning of the B-2 area. He pointed out that he feels the
City has more commercial land zoned than can be marketed. Discussion
followed.
The City Planner said a committee is being formed to draft language for per-
formance standards, and a Councilmember is requested to participate. Cncl.
Vierling volunteered.
Discussion followed regarding the recommended elimination of tobacco uses
as a conditional use in an I-1. The Comm. Develop. Dir. said this just refers
to the manufacturing of tobacco products, and it is permitted in the I-2
zone.
Vierling/Wampach moved to accept the Planning Commission's recommendations
(as noted in a memo dated 7-13-84 from the City Planner to the City Admin.)
on the draft final report of the Racetrack Area Study Plan, as prepared
by Howard Dahlgren Associates, Inc. on 7-9-84. Motion carried unanimously.
The City Planner read the Planning Commission's recommendation on the north/
south collector street cul-de-sac on the western border of the racetrack, and
gave their reasons for that choice.
Cncl. Leroux stated the ordinance does not make any mention of a temporary
cul-de-sac. It simply should meet the requirements or be granted a variance.
The City Engineer stated there is a major problem in continuing this road to
CR16, because it would have to cross the area planned for the Millpond Basin
Improvement. It also would encourage traffic to outlet on CR16, which the
City has promised not to do. He added that the development of that area south
is not know well enough to be extending the road further. If that road is
extended, it puts unfair pressure on that land to subdivide. Discussion fol-
lowed.
Leroux/Wampach moved to amend the subdivision and/or zoning code to provide
for roads that terminate at regional facilities to exceed the cul-de-sac
maximum length.
Leroux/Wampach moved to amend the motion to include that the maximum cul-de-
sac length can be exceeded provided that regional facility agrees to give
the City emergencyaccess through some kind of an agreement. The City Engi-
neer said he has a definition of a regional facility that can be adopted.
Motion to amend carried unanimously.
Main motion as amended carried unanimously.
Leroux/Vierling moved to approve the application and grant a taxicab license
to Ronald Phillip Wells, Wells Taxi, 7600 Penn Ave., #252, Richfield, Mn.
55369, for three vehicles upon compliance with the City Code, and approve
the rates of $.95 1st 1/1.1th mile, $.20 each additional 2/11ths mile, $12.00
per hour of waiting time, including time lost in traffic delays. Motion
carried unanimously.
Tony Notermann said he is representing Shakopee Cab Co., which was just ap-
proved two weeks ago for a taxicab license for two vehicles. He said ap-
proving another license will take away business from a local company that
just started. He thought the licenses should be limited, because they don't
know what the City can support. He said this newest application is from Rich-
field, which will take away the long hauls to the airport. He wants the
local people served, not just businessmen.
Cncl. Leroux responded that the City does not have a just cause for limiting
the number of businesses of any type other than those mandated by the State
for on -sale liquor license. Mr. Notermann said he just wants a wait and see
attitude regarding any more taxicab licenses.
Leroux/Wampach moved to approve the applications and grant an On Sale 3.2 Beer.
License and Set-up License to Coll Prahm, Inc., 2400 East 4th Avenue.
Mayor Reinke asked if there was anyone in the audience who wished to comment
on this item, and there was no response.
Motion carried unanimously.
Shakopee City Council
July 17, 1984
Page 3
Wampach/Vierling moved to approve the application and grant a temporary On
Sale 3.2 Beer License to Shakopee Jaycees, at Tahpah Park, for July 29,
1984.
Mayor Reinke asked if there were any comments from the audience, and there
was no response.
Motion carried unanimously.
Leroux/Wampach moved to open the public hearing regarding the north/south
collector street in Section 5-115-22, Roadway Construction (Shenandoah Drive).
Motion carried unanimously.
The City Engineer explained the scope of the project, stating this 4 lane
section will perform the function outlined in the Environmental Impact State-
ment and the Indirect Source Application regarding the racetrack. He said
the City will pay the over. -sizing costs, but the elements of this road that
will serve a local street function for abutting properties will be assessed.
He explained there is a credit for each side of 4th Ave. to account for pro-
perty that is presently served by 4th Ave. He enumerated the names, square
footage and estimated assessment for the three properties to be assessed.
Mayor Reinke asked if there was anyone in the audience who wished to comment
on this hearing.
Chuck Carmichael stated he is representing Jerry Sherberger, who is the owner
of the property southwest of the collector terminus. He asked if the intention
is to stop the road immediately north of Mr. Sherberger's property. The City
Engineer replied that the road will stop at the northeast corner of Mr.
Sherberger's parcel.
Mr. Carmichael said it is his client's request to have the City extend that
road 100 feet into Mr. Sherberger's southwest quarter so he will have guaran-
teed•access to his property, for which he would be agreeable to paying his
share of the assessment for that extension.
The City Engineer responded that the City did not want to extend the road any
further because of the uncertainty of how this parcel will develop. Mr.
Carmichael said they would be willing to agree to not make any argument in
the future regarding the road, as they understand it is the City's intention
to extend the road to CR16 in the future.
The City Engineer said the City will be terminating the road at this point
because it serves the facility at this point. He said the City is not pre-
pared at this time to say where the road will terminate in the future. It
is his belief that Mr. Sherberger's parcel is served by this road. A repre-
sentative from Barton-Aschmann made a further explanation of why and where the
road would terminate.
Vierling/Wampach moved to close the public hearing. Motion carried unanimously.
Leroux/Wampach offered Resolution No. 2283, A Resolution Ordering the Improve-
ment of Shenandoah Drive (NIS Collector Street, Section 5-115-22) by Roadway
Public Improvement No. 1984-4, and moved its adoption.
Roll Call: Ayes; Wampach, Vierling, Leroux, Reinke
Noes; Lebens
Cncl. Leroux noted that the motion did not pass because when the project is
initiated by the City, a 5/6th vote is needed.
Lebens/Leroux moved to reconsider Resolution No. 2283. Motion carried unani-
mously.
Leroux/Lebens moved to table Resolution No. 2283. Motion carried unanimously.
Vierling/Leroux moved to place on file the letter from Dorsey & Whitney, dated
July 17, 1984 protesting the assessment for Project No. 84-4. Motion carried
unanimously.
The Comm. Develop. Dir. asked if there was any additional information or
comments regarding the Downtown Revitalization Report. Cncl. Lebens said she
has a lot of questions, and will be meeting with the City Admr, and the Comm.
Develop. Dir, to try to resolve them before the public meeting. She suggested
Shakopee City Council
July 17, 1984
Page 4
sending out a written survey to the downtown businesses asking how much money
they would be willing to spend for improvements, will they be willing to ac-
cept the assessments and notifying them that their assessed valuations will
be increasing. The Comm. Develop Dir, responded that there have been two
surveys done in the past, but neither of them dealt very specifically with
costs that might be estimated, because that information wasn't available, and
still is just an estimation.
Cncl. Lebens said she would also like to consider the alternate plans that
weren't adopted, especially the one that makes the by-pass longer. She thinks
that even if that were more costly now, it might be worth it in the long run.
Gary Laurent, Chairman of the Downtown Committee, said the committee took a
long time going through the various options. He said it was the consensus of
the committee that they wanted to do the redevelopment right, even if it would
cost more right now. Therefore, that alternate was not rejected strictly be-
cause of cost. The committee felt it was very important to keep the retail
area compact enough to be vital and strong and provide a pleasant walk for
pedestrians. The other consideration was that some of the businesses further
to the east actually like to have the traffic and didn't want to be included
in the by-pass area.
Mr. Laurent said the business people he has talked with are excited, but still
cautious. He pointed out that by adopting this plan, we are not adopting the
assessments. There will be plenty of hearings and opportunities for the
businesses to speak out about their assessments when the projections will be
more accurate.
Consensus was to have the Downtown Commitee make a concise presentation at
the public meeting on July 31, 1984, where the City Council would take comments,
but probably not take any action that night.
Wampach/Leroux moved for a five minute recess at 9:22 p.m. Motion carried
unanimously.
Lebens/Vierling moved to reconvene at 9:35 p.m. Motion carried unanimously.
Lebens/Vierling moved to direct the City Attorney to proceed with the regis-
tration of all City owned land in Block 29 of the City of Shakopee.
Roil Call: Ayes; Unanimous Noes;None Motion carried.
The City Engineer explained the assessments for Deerview Acres road repair.
Discussion followed. Mayor Reinke commented that he thought the cost for pipe
and labor was high.
Leroux/Vierling moved to direct staff to prepare specifications for drain tile
installation and attempt to obtain quotes or negotiate a price for the drain
tile installation for Norton Drive.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Lebens moved to direct staff to undertake the repair of Norton Drive
as maintenance.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Vierling moved to authorize the payment of Partial Estimate No. 1 to
S.M. Hentges and Sons, 1523 West 3rd Avenue, Shakopee, Mn, in the amount of
$32, 321.25 for the JEJ Drainage Project No. 1984-3.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Leroux moved to re -consider the previous motion. Motion carried
unanimously.
Leroux/Wampach moved to authorize the payment of Fartial Estimate No. 1 to
S. M. Hentges and Sons, 1523 West 3rd Avenue, Shakopee, Mn. in the amount of
$32,321.25 for the JEJ Draina�zye_Proiect No. 1984-3-__Motion_carried_with_CnC_l.
Lebens opposed.
Lebens/Vierling moved to direct the appropriate City staff to refer a request
for street lighting at CR _ 7 and Norton Drive to the Scott County Engineer for
review to determine whether a warrant exists.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Shakopee City Council
July 17, 1984
Page 5
Lebens/Vierling moved to authorize payment to Barton-Aschman Assoc., Inc., in
the amount of $47,038.00 for work on the Shakopee Racetrack Off SJ_tp_Tmn1rwp=
ments.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Vierling moved to authorize the appropriate. City o€€icials to advertise
the Van Pool Notice of Request for Proposals.
Roll Call: Ayes; Unanimous Noes;None Motion carried.
Leroux/Vierling moved that the bills in the amount of $402,177.14 be allowed
and ordered paid.
Roll, Call: Ayes; Unanimous Noes; None Motion carried.
The City Admr. said they expect to receive bids that will exceed the amount
budgeted for a Fire Pumper for the Fire Dept., but they expect to get more in
the truck than originally planned for.
Leroux/Wampach moved to approve the specifications presented by the Shakopee
Fire Dept., and authorize the advertising for bids for a 1500 GPM Fire Pumper.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Lebens moved to notify Shiely pursuant to Subd. 7, Sec. 11.05 of the
City Charter to apply for a permit for the continuation of its commercial
mining operations within 30 days. Motion carried unanimously.
Leroux/Vierling moved that if Shi_ely doesn't make application for a permit,
the City file proceedings in Court for a violation of the City Code, and for
an injunction from expansion and continued operation of the pit. Motion
carried unanimously.
Wampach/Vierling moved to direct the appropriate City staff to contract with
Howard Dahlgren and Assoc. for a planning study of Shakopee's B-2 zoning in
an amount not to exceed $500.00.
The City Admr. said Mr. Shardlow indicated $500 was not adequate. The City
Admr, suggested placing the limit at $1.,000 or $1,500.00.
Wampach/Vierling moved to amend the motion to change the not to exceed amount
to $1,500.00. The City Admr, was directed to negotiate the lowest amount
possible. Motion to amend carried unanimously.
Roll Call on main motion as amended: Ayes; Unanimous
Noes; None
Motion carried.
Lebens/Vierling moved to authorize staff to install "Resident Parking Only -
Violators Will be Towed" on the west side of Dakota Street, between 1st
Ave. and 2nd Avenue.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Vierling moved to approve the amended Law Enforcement Mutual Aid Pact
between Scott County, Belle Plaine, Jordan, New Prague, Savage and the City
of Shakopee.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Vierling moved to approve the landscaping alternative under the condi-
tions agreed to by Pouliot Designs Corp. in their letter dated July 13, 1984
at a cost of $2,758.00.
Roll Call.: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved to approve payment of $.3,422.61 to Westwood Planning
and Engineering Co. for professional services, to be paid from the Downtown
Redevelopment Fund.
Roll Call: Ayes; Wampach, Vierling, Leroux, Reinke
Noes; Lebens
Motion carried.
Jerry Hertel, one of the partners of the Shakopee 84 Partnership, answered
questions regarding their application for a $600,000 Commercial Development
Revenue Note. He said they intend to put up a neighborhood shopping center,
Shakopee City Council
July 17, 1984
Page 6
anchored by a Tom Thumb. He said it would be similar to their project in
Savage on CR42. They will locate this on the corner of CR17 and Gorman,
where it is presently zoned B-2, and it wi_1.1 involve 2 acres.
Leroux/Vierling offered Resolution No. 2284, A Resolution Setting a Public
Hearing on a $600,000 Commercial Development Revenue Note for Shakopee 84
Partnership, and moved its adoption. Motion carried unanimously.
Cncl. Leroux asked if they were considering gas pumps, and Mr. Hertel replied
that Tom Thumb requires them.
The City Admr, said the City has been receiving inquiries for more liquor
licenses, and staff wants direction as to whether or not City Council would
like this issue put on the ballot.
Leroux/Wampach moved to direct staff to prepare necessary information for
City Council on methods and time table involved for increasing the number of
liquor licenses in Shakopee. Motion carried unanimously.
Mayor Reinke reported on the meeting held with the Racetrack developers to
review construction noise. He said there were about 15 people in attendance,
and a few complaints, but no request to pull the variance. He thought in
general people are aware that they have to put up with some inconvenience for
this time of construction.
Discussion followed regarding Council's representation on the Shakopee Co-
alition. There was a suggestion of rotating shifts as liaison. In the mean-
time, the City Admr. does attend to represent the City.
Leroux/Lebens moved to adjourn to 7:00 p.m. July 31, 1984. Motion carried
unanimously. Meeting adjourned at 10:26 p.m.
Judith S. Cox
City Clerk
Diane S. Beuc.h
Recording Secretary
Zylstra--United Cable Television Co.
Chaska Shakopee Northfield
July 25, 1984
Eldon A. Reinke, Mayor
City of Shakopee
129 E. lst Ave.
Shakopee, MN 55379
Dear Mayer Reinke:
123 West Third Street
P.O. Box 146
Chaska, MN 55318
(612) 448-3831
JUL 2 71984
CITY OF S,H,4,a;,OPE5�
Due to a prior commitment I will be unable to attend the
public meeting relative to the downtown revitalization program
on July 31, 1984. However, I would like to add my support for
a revitalization program. As a relative newcomer to the Shakopee
business scene I am not in a position to know of the various alterna-
tives. Therefore, I would be inclined to accept the recommendation
of the Downtown Committee since, if my understanding is correct,
they have carefully considered the matter.
Very truly yours,
J. . ABBOTT
for Shakopee Cable TV
A Zylstra-United System
July 20, 1984
rk'!N C.1'0"
'9b
Metropolitan Council
300 Metro Square Building
Seventh and Robert Streets
St. Paul, Minnesota 55101
Telephone (612) 291-6359
SSL 2 3 190
CITY
TO: Metropolitan Area Legislators, State and Local Officials, Affected
Landowners and Other Interested Groups
For three years, the Metropolitan Council and the seven metropolitan counties
have pursued a process mandated by state law to find sites for a new
generation of solid waste landfills in the Metropolitan Area. However, the
Council is now considering how to increase immediately the emphasis on abating,
or reducing, wastes destined for land disposal. The goal would be to reduce or
eliminate the need for new landfills.
To discuss this issue fully with all affected parties, the Council will hold a
forum Monday, August 13, to talk about changing the approach to solving the
area's solid waste disposal problem. The session is entitled "Solid Waste
Initiatives --A Public Forum on Alternative Courses for Regional Solid Waste
Management." The time of the forum is 1:30 p.m.; the location is the Arts and
Science Center Chimera Theater, 30 E. 10th St. at Cedar, downtown St. Paul.
You are cordially invited to attend --please reserve the date. An agenda and
discussion paper will be mailed to you about August 1.
If you have questions, please call Lowell Thompson of the Council staff at 291-
6499. We hope you can attend.
Sincere ly,
Sandra S. Gardebring
Metropolitan Council Chair
An Equal Opportunity Employer
J'�'�SE9 S1�rF
s
ry >.
c
c
lqC PiiotEG
JUL 1 7 0411
UNITED STATES
ENVIRONMENTAL PROTECTION AGENCY
REGION 5
230 SOUTH DEARBORN ST.
CHICAGO, ILLINOIS 60604
Rf PLY TO ATTENTION OF:
5HW-13
Enclosed is a copy of the Public Notice that will appear on July 20, 1984,
in the Minneapolis Star and Tribune and on July 25, 1984, in the Shakopee
Valley ews. Tie Unmated Sta es nvironmental Protection Agency ( . )
egion 7-7s announcing its intent to issue a Resource Conservation and Recovery
Act (RCRA) permit to Ashland Chemical Co. (ACC), to operate a hazardous waste
storage facility at 4401 Valley Industrial Boulevard, Shakopee, Minnesota.
U.S. EPA is inviting public comments on the draft permit, which specifies
conditions under which ACC must manage hazardous wastes in order to comply
with Federal regulations.
A public hearing on the draft permit for ACC will be held on August 2 3,1984,
in the Shakopee Senior High School Auditorium, 200 East 10th Avenue, Shakopee,
Minnesota, from 7:00 p.m. until all persons who have registered have an
opportunity to present their comments for the record. A final decision to
issue or deny the permit will be made by U.S. EPA Region V, following the
close of the public comment period, on September 4, 1984. Since the nature of
this permit is of public interest, I am sure you will want to inform your
constituents of these proceedings.
Included for your information is a copy of the Statement of Basis, and pertinent
public participation procedures. Copies of the draft permit may be obtained
from the contacts listed in the public notice.
Before taking final action on the permit, U.S. EPA Region V will give full
consideration to all public comments that are relevant to the terms and
conditions of the permit. These terms and conditions are based on Federal
permitting regulations, as outlined in Title 40 of the Code of Federal
Regulations, Part 270.
Please contact Ms. Barbara Russell, of my staff, at (312) 886-6940, for further
information.
Sincerely yours,
Karl J . K1 e i tsch, Jr., Chief
Waste Management Branch
Enclosures
STATEMENT OF BASIS
Ashland Chemical Company
MND 000-686-709
This is a statement of the basis for the Draft Hazardous Waste Permit for the
subject facility. It briefly describes the derivation of the conditions of the
draft permit and the reasons for them. Under 40 CFR 124.7 (Title 40 of the Code
of Federal Regulations, Section 124.7), the Statement of Basis is sent to the
applicant and to any other person who requests it.
A. FACILITY DESCRIPTION
1. RCRA Activities
Ashland Chemical Company is the operator of a warehousing and distri-
tiut�on�_fiac�'iity_tor �ho�isir�ar'cnemrc�s�-ahQ s�-�vdrrt5-rur.`�r`�u-r►e
Shakopee, Minnesota. Operations include storage and repackaging of
chemicals from bulk quantities into 55 -gallon and smaller containers.
Ashland Chemical stores ignitable solvent mixtures, DOO1, from the
drainings and line flushings of handling products and spent solvent
and chemicals from their customer's generated wastes. These recovered
solvents will be stored over 90 days only in 55 -gallon containers.
These wastes are returned in 55 -gallon drums and are stored temporarily
for shipment off-site. The wastes are stored indoors with a maximum
of 130, 55 -gallon drums in storage at any time. The Storaa operation
is subject to the Resource Conservation and Recovery (RCRA� permit
requirements since Ashland stores these wastes for over 90 days and
also received wastes from off-site locations.
B. PERMIT APPLICATION
The permit application cited herein is the May 16, 1983 permit applica-
tion as amended on January 11, 1984 and January 23, 1984.
C.' PURPOSE OF THE PERMITTING PROCESS
The purpose of the permitting process is to afford the United States
Environmental Protection Agency (EPA), interested citizens and other
governmental agencies the opportunity to evaluate the ability of the
applicant to comply with the applicable hazardous waste management
requirements under RCRA. The EPA is required to prepare a draft
permit which sets forth in one concise document all the applicable
requirements with which the Agency intends to require the Permittee
to comply during the five year duration of the permit.
-2-
D. PROCEDURES FOR REACHING A FINAL DECISION
Under Section 7004(b) of RCRA and 40 CFR § 124.10, the public is given
forty-five (45) days to review the application and comment on the draft
permit conditions prior to the EPA taking any final permitting action
on the application for a hazardous waste mangement permit. The comment
period,will begin on the date of publication of the public notice in
a major local newspaper of general circulation. When the Regional
Administrator of the EPA makes his final permit decision, notice will
be given to the applicant and each person who has submitted written
comments or requested notice of the final permit decision. If none of
the comments received requested a change in the draft permit conditions,
the permit will become effective immediately upon issuance of the permit.
If comments received during comment period requested changes in the draft
permit conditions then the final permit will become effective thirty (30)
days after service of notice of the decision or at a later date if review
is requested under 40 CFR § 124.19.
The issuance of a Hazardous Waste Permit will be coordinated by both the EPA
and the Minnesota Pollution Control Agency (MPGA). At this time each Agency
has regulations which require a permit to be issued for all facilities which
treat, store, or dispose of hazardous waste. If the state receives final
authorization for the hazardous waste program, the state will assume the
administration of the federal hazardous waste permitting program and this
permit.
E. BRIEF SUMMARY OF THE PERMIT CONDITIONS
This Section provides a brief surmary of the permit conditions in the
draft permit. The column titled "Regulation" provides the regulatory
authority for the permit condition specified in the column titled
"Permit Condition."
MEMO TO: Jeanne Andre, Community Development Director
FROM: Judi Simac, City Planner
RE: EPA Permit to Ashland Chemcial to Operate Hazardous
Waste Storage Facility
DATE: August 6, 1984
Introduction:
It has come to my attention that the U.S. Environmental
Protection Agency has announced its intent to issue a Resource
Conservation and Recovery Act Permit to Ashland Chemical to
operate a hazardous waste storage facility at 4401 Valley In-
dustrial Blvd.
Background:
In February of 1982 the Planning Commission issued Con-
ditional Use Permit No. 293 to Lange Tank and Maintenance Com-
pany to install five above ground vertical tanks for bulk stor-
age of liguids, with conditions, on the Ashland site. Although
the code lists assembly/storage of heavy chemicals and explosives
as a permitted use in an I-2 District, manufacturing, processing
or storage of explosive material is also listed as a conditional
use in the I-2 District.
There are three issues at hand:
1. The code does not specifically address "hazardous
wastes" in the I-2 District.
2. Does the conditional use permit issued in 1982 cover
the storage of the hazardous wastes?
The EPA notice describes the storage in 55 gallon and
smaller tanks, rather than the vertical tanks identified
in the C.U.P.
3. The current language in the code is somewhat misleading.
Alternatives:
1. Direct staff to further research nature of the EPA permit
and determine whether an additional C.U.P. is required.
2. Delay comments until the EPA holds the public hearing in
Shakopee and then react to their decision.
3. File EPA public hearing notice and wait for EPA to send
further notification of status of the permit application.
4. Take no action.
Recommendation:
Staff recommends alternative #1.
ST. FRANCIS (612) 445-2322
REGIONAL MEDICAL CENTER 325 West Fifth Avenue, Shakopee, Minnesota 55379
July 31, 1984
Mr. Eldon Reinke
Mayor, City of Shakopee
Shakopee City Hall
129 East First Avenue
Shakopee, MN 55379
Dear Eldon,
I will be out of town for the July 31, 1984 City Council meeting
at which time the Downtown Redevelopment Committee will be presenting
the recommendations for revitalizing the Shakopee downtown area.
I would like to go on record in support of these recommendations and
congratulate the Committee on its excellent work. St. Francis, even
though a few blocks removed from the First Avenue activities, is
affected by the decision that you are making tonight. A revitalized
downtown Shakopee will have a positive impact on the continued
viability of St. Francis in this community. It is also my belief
that it will also have a positive impact on all the present businesses
on First Avenue as well as on new businesses that may be moving into
the area. It is absolutely short-sighted to oppose this kind of a
plan.
I am grateful for the leadership you are taking to facilitate these
changes in our downtown Shakopee community.
Best wishes.
Sincerely,
4SistAgnes Otti
President and Chief Executive Officer
SAO:hme
MEMO TO: John K. Anderson, City Admin.
FROM: Judith S. Cox, City Clerk
RE: Resignation From Shakopee Community
Access Corporation Board of Directors.
DATE: August 3, 1984
INTRODUCTION:
Mr. Abbott has resigned from the Board of Directors for
the Community Access Corporation, Inc.
BACKGROUND:
The By -Laws for the Access Corporation read,
"...Mid-term vacancies on the Board shall be filled for
the remainder of the open term by Council appointment. Not
less then one (1) of the Cable Company's representatives shall
be included on the Board of Directors, nominated by the Cable
Company and appointed by the City Council."
August 2nd, the Access Corporation met and recommended
accepting Mr. Abbott's resignation and recommended appointing
Mr. Bill Lepley to fill the vacancy. Copy of minutes on
Council table Tuesday.
ACTION REQUESTED:
1] Accept the resignation of Mr. Jim Abbott from the Board of
Directors of the Shakopee Community Access Corporation.
2] Move to concur with the Shakopee Community Access
Corporation's recommendation as well as the Cable
Company's nomination and appoint Mr. Bill Lepley
to the Board of Directors to fill the vacancy
created by the resignation of Jim Abbott.
JSC/bn
........-..®,®.�,.�.�.-.e.=...®w �....�........-o+.aa.. u•vaer••�--•+.�....-..a...m....awwe�e,+.wrr.+nsse:Nea. - itrw- a,wew. --aowas.nww..aar:r...wl..,.....w .. - .ti's 6
�'gJUgREPLY LIFI P
! OUILL FORM ORH 87
ZCC MANAGEMENT INC.
BTH & DOUGLAS P.O. BOX 176
YANKTON, SD 87078
f
F r
TO SUBJECT
est r
:MESSAGE
G
E
� t c1 t ,Pt OATS
J� `L�
yr� ac,tfl-��vl�",l Y
L,,r 6 till, i� fir'},�.�r�'1G4.Cc1��17jCC��✓ (C :l eC.,CC'__���C��
/ _ r _ (f
t''�ti��-t''-✓.C4..��Cf"�ti.!
Tt
O G<, (oL t e n ox & /t crt ( C C G(, G�+ t �` %Y
SIGNED_
REPLY
OATE
^� I
A 2. 1984
CITY t), .Ex,►C�EF __
SIGNED
FOHM Orrn Bi • DISTRIBUTED BY OUILL CORPORATION 100 S. SCHELIER ROAD • LINCOLNSHIRE, ILLINOIS 60069 INSTi IJCTIONS TD pECEIV
• vi w.r[ ACNI v. a. oern[ri .Tua a [nn. orv.. wH� R. eonv. nsruwry nirvH cOnv To slrvotn
I .. . .V ..,.,. n �.a,_ �. � .s«h4...•`rJ:... � ., �..' Mx-.. X.£y ..r `l�'e.r.tM.w..�&�k:"K{ -.
:rA+r+a.��... .,.. .. �. - x �.. .. .: __... - +fw_«:Tcd �•:ii _ .uk..;wwa:?w S3nk'�.+f v .. .?'"L¥i�a'#eLN'...
i7d
f... , ;. ... �,,-e.n.. x.x,,�..mgc�-iBC *em•✓*+rwa.., _.-w.-<rv�. v,+..»-�.-+.wv..rn».....�.,�.+e,^*.-.e.r*w....rd,.,-.+w.......�ww-.•�..-.... "- �i 'A^�Li °AR'vL,
Shakopee Community Access Corporation
F.C. Box 273
Shakopee, hin. 55379
Aug. 4, 1984
John Anderson, City Administrator
Shakopee City Hall
129 East 1st Ave.
Shakopee, Mn. 55379
Dear Mr. Anderson:
The Shakopee Community Access Corporation is in the process of
trying to increase the amount of programming on our Cable Channel 3.
We feel increased awareness of governmental activities is extremely
important.
Because of this, Shakopee Cable 3 would like to commence cable -
casting Shakopee City Council meetings live on August 21. These
meetings would be video taped for cablecast on alternate weeks.
We would like you to be aware of our plans and ask your approval
for this extremely valuable service to the citizens of Shakopee.
Tha n ,
air son
Sha ee Community Access Corporation
AUG ? 1934
CITY OF SHAKOPE'L
01
MEMO TO: Judith S. Cox, Acting City Admin.
FROM: Jeanne Andre, HRA Director
RE: Tax Increment District No. 5
DATE: August 3, 1984
INTRODUCTION
The Shakopee Housing and Redevelopment Authority (HRA)
has adopted a financing plan for a new tax increment district
number five to fund projects in the Minnesota River Valley
Housing and Redevelopment Project No. 1. The City Council
must hold a public hearing and take action on this plan at
its August 7, 1984 meeting.
BACKGROUND
The HRA has adopted the plan and it has been referred to
the Planning Commission, School District #720 and Scott County
for review. The plan involves capturing the increased valua-
tion for the improvements to the new Family Chow Mein facility,
and applying the proceeds to undertake downtown improvements.
The Planning Commission and School District both have no problem
with creation of the district. Through some confusion Scott
County has not yet acted on the plan, but will do so at its
meeting August 7th. Comments from the County will be provided
at the public hearing.
REQUESTED ACTION
1] Conduct Public Hearing.
21 Adopt Resolution No. 2293, A Resolution Relating to
The Modification of Minnesota River Valley Housing
and Redevelopment Project No. 1 and the Modified
Housing and Redevelopment Plan Relating Thereto, The
Redesignation of Tax Increment District No. 1A and
The Modification of the Tax Increment Financing Plan
Relating Thereto, and the Establishment of Tax Incre-
ment District No. 5 and the Approval and Adoption of
a Tax Increment Financing Plan Relating Thereto by the
Housing and Redevelopment Authority in and for the City
of Shakopee Pursuant to the Provisions of Minnesota
Statutes, Sections 462.411 to 462.716, Inclusive, as
Amend, and Sections 273.71 to 273.86, Inclusive,
as Amended.
JA/bn
DISTRICT OFFICES
INDEPENDENT SCHOOL DISTRICT NO. 720
7-30-84
Mr. John K. Anderson
City Administrator
City of Shakopee
1.29 E. First Avenue
Shakopee, MN 55379
Dear Mr. Anderson:
ROBERT M AYER, Ed.D.
Superintendent of Schools
VIRGIL S. MEARS
Assistant Superintendent
We have received and reviewed the proposed
modification of the Minnesota River Valley Housing
and Redevelopment Project Number 1, the proposed
Redesignation of Tax Increment District Number IA
and the proposed Tax Increment Financing Plan for
the proposed Tax Increment District Number 5, of
the Housing and Redevelopment Authority in and for
the City of Shakopee.
We have no objection or serious concerns about
what you are proposing and would in no way oppose
this action.
If we may be of further help please feel free
to contact us.
Si cereIy,
Viil S. Mears
M / d
505 SOUTH HOLMES
JAMES STILLMAN, Chairperson
SCOTT COUNTY
JERRY LEBENS, Vice -Chairperson
SHAKOPEE, MINNESOTA 55379
GAIL REBECCA KELSO, Clerk
TELEPHONE: 445.4884
JOHN GOIHL. Treasurer
WARREN HALLGREN, D.D.S.. Director
JOAN LYNCH. Director
ROBERT MEADOWS. Director
7-30-84
Mr. John K. Anderson
City Administrator
City of Shakopee
1.29 E. First Avenue
Shakopee, MN 55379
Dear Mr. Anderson:
ROBERT M AYER, Ed.D.
Superintendent of Schools
VIRGIL S. MEARS
Assistant Superintendent
We have received and reviewed the proposed
modification of the Minnesota River Valley Housing
and Redevelopment Project Number 1, the proposed
Redesignation of Tax Increment District Number IA
and the proposed Tax Increment Financing Plan for
the proposed Tax Increment District Number 5, of
the Housing and Redevelopment Authority in and for
the City of Shakopee.
We have no objection or serious concerns about
what you are proposing and would in no way oppose
this action.
If we may be of further help please feel free
to contact us.
Si cereIy,
Viil S. Mears
M / d
INCORPORATED 1890
129 E. First Ave. - Shakopee, Minnesota 55379.1376 (612) 445.3650
Mr. John K. Anderson
Shakopee City Administrator
129 E. First Avenue
Shakpoee, MN 55379
si N
RE: Modification of the Modified Mousing and Redevelopment Plan
for Minnesota River Valley Housing and Redevelopment Project
No. 1 and the Tax Increment Financing Plan for Proposed Tax
Increment District No. 5
Dear Mr. Anderson:
The Shakopee Planning Commission has received and reviewed
the Housing and Redevelopment Authority's Modification of the
Modified Housing and Redevelopment Plan for Minnesota River
Valley Housing and Redevelopment Project No. I and the Tax
Increment Financing Plan for proposed Tax Increment District
No. 5 pursuant to Statutes, Section 462.51.5 and Section 273.74,
Subd. 3 (c).
In its review the Planning Commission determined that the
Plans are consistent with the Shakopee Comprehensive Plan and
the Commission recommends approval of the Plan to the Shakopee
City Council.
JP:tw
Sincere�.y�
;'/seph Perusich
Chairman
P r tiqr
3n Fni��l Pnr.nrhu�%tv L�».o In �:��.
Councilmember introduced the following
resolution, the reading of which was dispensed with by unan-
imous consent, and moved its adoption:
CITY OF SHAKOPEE
COUNTY OF SCOTT
STATE OF MINNESOTA
RESOLUTION NO. 2293
A RESOLUTION RELATING TO THE MODIFICATION OF
MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT
PROJECT NO. 1 AND THE MODIFIED HOUSING AND REDEVEL-
OPMENT PLAN RELATING THERETO, THE REDESIGNATION OF
TAX INCREMENT DISTRICT NO. lA AND THE MODIFICATION
OF THE TAX INCREMENT FINANCING PLAN RELATING
THERETO, AND THE ESTABLISHMENT OF TAX INCREMENT
DISTRICT NO. 5 AND THE APPROVAL AND ADOPTION OF A
TAX INCREMENT FINANCING PLAN RELATING THERETO BY
THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR
THE CITY OF SHAKOPEE PURSUANT TO THE PROVISIONS OF
MINNESOTA STATUTES, SECTIONS 462.411 to 462.716,
INCLUSIVE, AS AMENDED, AND SECTIONS 273.71 TO
273.86, INCLUSIVE, AS AMENDED.
BE IT RESOLVED by the City Council (the "Council") of
the City of Shakopee, Minnesota (the "City"), as follows:
Section 1. Recitals.
1.01. It has been proposed and adopted by the Housing
and Redevelopment Authority (the "Authority") in and for the
City that the Authority modify by increased project costs
Minnesota River Valley Housing and Redevelopment Project No.
1 within the corporate limits of the City, pursuant to and
in accordance with Minnesota Statutes, Sections 462.411 to
462.716, inclusive, as amended. It has been further pro-
posed and adopted by the Authority that Tax Increment Dis-
trict No. lA within Minnesota River Valley Housing and Rede-
velopment Project No. 1 be redesignated as Tax Increment
District No. 3. It has been further proposed and adopted by
the Authority that the Authority establish Tax Increment
District No. 5 within Minnesota River Valley Housing and
Redevelopment Project No. 1, pursuant to and in accordance
with Minnesota Statutes, Sections 273.71 to 273.86, inclu-
sive, as amended.
1.02. The Authority has caused to be prepared, and this
Council has investigated the facts with respect thereto, a
proposed modification of the Modified Housing and Redevelop-
ment Plan for Minnesota River Valley Housing and Redevelop-
ment Project No. 1 (the "Modified Housing and Redevelopment
Plan"), defining in Subsection 1.7 the increased project
costs relating to Minnesota River Valley Housing and Rede-
velopment Project No. 1 and describing the action to be
undertaken by the Authority and the City to modify the Hous-
ing and Redevelopment Project. The Authority has also
caused to be prepared and the Council has also investigated
the facts with respect thereto, a proposed Tax Increment
Financing Plan for Tax Increment District No. 5 (the "Tax
Increment Financing Plan"), defining more precisely the
property included in Tax Increment District No. 5 and de-
scribing the action to be undertaken by the Authority and
the City to establish Tax Increment District No. 5.
i.03. The Authority and the City have performed all
actions required by law to be performed prior to the modifi-
cation of Minnesota River Valley Housing and Redevelopment
Project No. 1 and the adoption of the Modified Housing and
Redevelopment Plan relating thereto, and the establishment
of Tax Increment District No. 5 and the adoption of the Tax
Increment Financing Plan relating thereto, including, but
not limited to, a review of the proposed Modified Housing
and Redevelopment Plan for Minnesota River Valley Housing
and Redevelopment Project No. 1 and the Tax Increment
Financing Plan for Tax Increment District No. 5 by the City
Planning Commission and a written opinion of the City Plan-
ning Commission and the holding of a public hearing upon
published and mailed notice as required by law.
1.04. The Council hereby determines that it is neces-
sary and in the best interest of the City at this time to
modify Minnesota River Valley Housing and Redevelopment
Project No. 1 and the Modified Housing and Redevelopment
Plan relating thereto, to redesignate Tax Increment District
No. IA as Tax Increment District No. 3 and modify the Tax
Increment Financing Plan relating thereto, and to establish
Tax Increment District No. 5 and to approve and adopt a Tax
Increment Financing Plan relating thereto.
Section 2. Findings for the Modification of Minnesota
River Valley Housing and Redevelopment Project No. 1, the
Redesignation of Tax Increment District No. 1A, and the
Establishment of Tax Increment District No. 5.
2.01. The Council herebv finds, determines and declares
that the modification by increased project costs of Author-
ity activities within Minnesota River Valley Housing and
Redevelopment Project No. 1 is intended and, in the judgment
- 2 -
of this Council, its effect will be, to further provide an
impetus for commercial development, increase employment and
otherwise promote certain public purposes and accomplish
certain 'Objectives as specified in the Modified Housing and
Redevelopment Plan.
2.02. The Council finds, determines and declares that
Tax Increment District No. 5 constitutes a "tax increment
district" as defined in Minnesota Statutes, Section 273.73,
Subdivision 9, and further constitutes a type of "redevelop-
ment district", as defined in Minnesota Statutes, Section
273.73, Subdivision 10 (1).
2.03. The Council finds, determines and declares that
the proposed redevelopment, in the opinion of the Council,
would not occur solely through private investment within the
reasonably foreseeable future and, therefore, the use of tax
increment financing is deemed necessary.
2.04. The Council finds, determines and declares that
the Tax Increment Financing Plan for Tax Increment District
No. 5 conforms to the general plan for the development or
redevelopment of the City as a whole.
2.05. The Council finds, determines and declares that
the Tax Increment Financing Plan for Tax Increment District
No. 5 will afford maximum opportunity, be consistent with
the sound needs of the City as a whole, for the development
or redevelopment of Minnesota River Valley Housing and Rede-
velopment Project No. 1 by private enterprise.
2.06. The Council further finds, determines and de-
clares that the establishment of Tax increment District No.
5 and the adoption and approval of the Tax Increment Financ-
ing Plan relating thereto by the City is intended and, in
the judgment of this Council, its effect will be, to promote
the purposes and objectives specified in this Section 2 and
otherwise promote certain public purposes and accomplish
certain objectives specified in the Modified Housing and
Redevelopment Plan for Minnesota River Valley Housing and
Redevelopment Project No. 1 and in the Tax Increment Financ-
ing Plan for Tax Increment District No. 5.
2.07. The Council determines and declares that the City
made the above findings stated in this Section 2 and has set
forth the reasons and supporting facts for each determina-
tion in the Modified Housing and Redevelopment Plan and Tax
Increment Financing Plan for Tax Increment District No. 5.
2.08. The Council determines and declares that
Minnesota River Valley Housing and Redevelopment Project No.
1 is hereby modified, that Tax Increment District No. lA
- 3 -
located therein is hereby redesignated as Tax Increment
District No. 3, and that Tax Increment District No. 5
located therein is hereby established.
Section 3. Adoption of the Modified Housing and Rede-
velooment Plan and Tax Increment Financing Plans.
3.01. The Modified Housing and Redevelopment Plan for
Minnesota River Malley Housing and Redevelopment Project No.
1, the Modified Tax Increment Financing Plan for Tax Incre-
ment District No. 3 and the Tax Increment Financing Plan for
Tax Increment District No. 5 presented to the Council on
this date, are hereby modified, approved and adopted and
shall be placed on file in the office of the City Clerk.
The Modified Housing and Redevelopment Plan, the Modified
Tax Increment Financing Plan and the proposed Tax Increment
Financing Plan shall be collectively entitled "Modified
Housing and Redevelopment Plan for Minnesota River Malley
Housing and Redevelopment Project No. 1, including Tax
Increment Financing Plans for Tax Increment District No. 3
and 5, Housing and Redevelopment Authority in and for the
City of Shakopee, Minnesota, August 7, 1984."
Section 4. Implementation of Modified Housing and Rede-
velopment Plan, Modified Tax Increment Financing Plan and
Proposed Tax Increment Financing Plan.
4.01. The officers of the City, the City's financial
advisor and underwriter therefor, and the City's legal coun-
sel and bond counsel are authorized and directed to proceed
with the implementation of the Modified Housing and Redevel-
opment Plan, Modified Tax Increment Financing Plan and pro-
posed Tax Increment Financing Plan and for this purpose to
negotiate, draft, prepare and present to this Council for
its consideration all further plans, resolutions, documents
and contracts necessary for this purpose.
The motion for the adoption of the foregoing resolution
w a s a L ;. ,l S e CC1 LLd P c? h'1 , ?
Whereupon said resolution was declared duly passed and
adopted,, .and was signed by the Mayor and attested to by the
City Clerk.
Dated: August 7, 1984.
Attest:
-.: e..__ l l ....!.
- 5 -
Mayor
UILy ult:!L&
MEMO TO: John K. Anderson, City
FROM: Barry A. Stock, Admin.
RE: Delay in Start -Up Date
DATE: July 25, 1984
.Introduction and Background:
Administrator
Aide/Transit Coor.
and Revised Schedule
The start-up date for Shakopee's transit program had
originally been set for September 17, 1984. In an effort to
coordinate our program objectives with the M.T.C. it has be-
come necessary to delay our start-up date. The fact that Barry
Stock will be attending the International City Management Con-
ference during the week of September 17th was also considered
as a factor in delaying the project.
A van pool start-up date has been tentatively changed
to September 24, 1984. The one week delay will give transit
providers some extra time to develop a good proposal for our
van pool program.
In an effort to meet the needs of college students a
Normandale route may be started on September 17th and a U of M
route on September 20th if there is enough demand. Not starting
all the van pool routes at the same time should allow for a
smooth transition into our system.
The dial -a -ride start up date has been tentatively set
for October 3, 1984. It is our hope that the van pool program
will be fairly well established by the dial -a -ride implementation
date. Staff will then have the opportunity to put the majority
of their efforts into getting the dial -a -ride operational. The
delay in the dial -a -ride project will more importantly allow
the provider to set-up his/her operation (i.e. obtaining vehicles
and operational facilities) well in advance of the start-up date.
Finally the delayed start up date will give us extra time to ad-
vertise our system.
Attached is a revised transit schedule of important dates.
In order to coordinate the approval of a van pool provider it
has become necessary to set a special Energy and Transportation
Committee meeting for August 29, 1984. If the committee wishes,
they do have the option of rescheduling the regular meeting set
for Sugust 16th to August 29th. Choosing this option would
eliminate the need for two meetings in August. Staff does not
have a problem with rescheduling the regular meeting to the
later date.
TRANSIT SCHEDULE OF IMPORTANT DATES
Aug. 1 - Special Energy and Transportation Committee Meeting -
7:30 P.M.
- Recommend to City Council approval of best dial -a -ride
bid.
- Recommend to City Council approval of van pool request
for proposal specifications.
Aug. 7 - Council Meeting - 7:00 P.M.
- Council approves van pool request for proposal specifi-
cations.
- Council approves best dial -a -ride bid submitted and
authorizes contract formation.
Aug. 23 - Van Pool organizational meeting - 7:00 P.M.
Aug. 24 - Van Pool request for Proposal Submission Deadline.
Aug. 29 - Special Energy and Transportation Committee Meeting -
7:30 P.M.
- Recommend to City Council approval of van pool provider.
Sept. 4 - Council Meeting - 7:00 P.M.
- Council approves submitted van pool request for
proposal and authorizes contract formation.
Sept. 10 - Press Conference
Sept. 24 - Van Pool Start -Up Date
Oct. 3 - Dial -A -Ride Start -Up Date
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Admin. Aide/Transit Coor.
RE: Van Pool Request for Proposal Specifications
DATE: August 2, 1984
Introduction:
The start up date of our van pool program has been
tentatively set for September 24, 1984. At a special
Energy and Transportation Committee Meeting held on
August 1, 1984 the attached van pool request for pro-
posal specifications were reviewed. The committee has
recommended that City Council approve the RFP specifi-
cations as drafted.
Background:
The van pool commuter program is that portion of
Shakopee's Transit Demonstration Project that is responsible
for replacing the existing transit service. Attracting cur-
rent bus riders will be key in the success of this system.
It is therefore important to provide a van pool program that
will not duplicate the faults of the current service.
Attached are the van pool request for proposal specifi-
cations which address the needs and requirements of our pro-
gram. Contractors and prospective suppliers are being asked
to design a van pool program that will adequately meet our
needs and requirements as addressed in the specifications.
The RFP concept will give the City of Shakopee the flex-
ibility to choose among several project designs. With tais
capability, selecting a project that best fits our needs is
made possible. The van pool RFP submission deadline is being
set as August 24, 1984.
Hit-ern-bLiaves:
1. Approve the Van Pool RFP Specifications as drafted.
2. Amend the Van Pool RFP Specifications and recommend approval.
3. Deny approval of the Van Pool RFP Specifications.
4. Take no action.
Recommendation:
Staff recommends alternative No. 1.
Re nested Action:
Move to approve the van pool request for proposed specifi-
cations.
City of Shakopee
Notice of Request for Proposals
�e-ZSf�_ Oi �JlTaR(fp�C� 1'3 ��x'lir�' ci 'c�'�,iarrrl�u',s'uF�j�i's
provide vehicles for a commuter van pool service that o
using volunteer drivers. This service is to be provide
part of the City of Shakoped's Transit-llemonstration-Program
being implemented and managed by the City of Shakopee and Mn/
DOT.
The commuter service would service specific locations;
such as the airport, downtown Minneapolis, U of M, etc.
Vehicles would be instituted at such time as a minimum rider-
ship is established, (eg. minimum of 9 filled seats on a 12 -
passenger van.)
It is anticipated that services requested will be for
approximately an 18 month period starting around Sept. 24,
1984. Projected ridership is roughly 45,000 passenger
trips for the contract period.
Requirements to be included in the proposal may be obtained
from City of Shakopee, 129 E. 1st Ave., Shakopee, MN 55379beginning
August 8, 1984. The deadline for submission of completed pro-
posals is August 24, 1984. Questions regarding the request for
proposals should be directed to Barry Stock, 445-3650.
This request for proposals does not obligate the City of
Shakopee to complete the project and the City reserves the
right to cancel the solicitation if it is considered to be in
the best interest of the City.
§ Judith S. Cox
City Clerk
CITY OF SHAKOPEE
Published in the:Shakopee Valley News
August 1 and August 8, 1984
City of Shakopee
Van Pool
Request for Proposals
1. General Overview
Tire se=rvices specified unaer tern=s of oris ac,reement
are to be proviued z; s part of the City of Siraico ;ee's Transit
Derionstration Pro,rar,: ueinr, i)ler::.nted arta r,aitaged by
LI -16 City of :: Principle elerents of
a.oee a .
1,11e vo',i pool portion of ti"rE 11"cri5lt ii il,tCln:itr'u"l lOYI Pr"Ot;r%iili
include but are not lir,iteu to:
ri. it city wide unified couUation uYid
prOrrUt10Y! pr'oc ratir wltii COYI.>1 tent therl,E: L:nd material
tailored to local u,ur; t iuutors.
is. A vat, service contract to provide corar,uter vans
and fleet ,:;�,naoe;;;ent servi.cc�.
2. Proposal Requirer;ien,cs
A. Project orLanization arra sia 'find.
of project personnel
2. Ori;r.,ui::L,tion of pro,jcct personnel arid corporate
.Lines of autiiority.
3. Professional qualifications of key personnel.
4. Responsibilities oi' ice,/ personne=l for developr,:crrt
��nu :.r,plec,eritatsn
01 tCie Inr0jcci;.
�. Location oi' uITice.
li. Corporate back{;routs/resource/relevy;,t experience.
C. A11 iterr,6 listed blow and those itcL:s discussed
irl �ecti011 - Contract Rcquirer,ents of this
proposal,
c: jgoulci be ai ct:,sscd briefly iii the
PI"UpOscJ..
1.
nitual a(A vi; ir,istrative cost for the
prod rani.
2.
Capability to provide telephone brokera6e
or follow-ui) to vun pool aPplicur,ts.
Proposed van Pool fori;iation aria follow -UP
prograiii.
4.
1 11 ritten policy �3tateiii cnt regarding
Affiriilative 1:ction/Ec,uai Employment
cpportunity.
5.
Contractor -tiouid Crave ti;e capability
to provicae scheduling for occassionGl
riders 01,1 est&bli.shed van pool routes
pit the City's discretion.
3.
4.
Contract Requirements
VLli Pool Fort2iatlion Act-i-vitic;z,
The contractor will set up G pro,,ravl for a36i'stinp
C,
the City ol" Sliak-upcc ill Lfkc formation of van
pools. The !*Oliowini, ar'el some elements of this
activity:
1.
identify PoteiltiLlj VZlrl pool tiiarkct S
includiw" intereStec drivers in those
potential areas.
2.
Assist drivers in orae 1* zing their
van pool Lroup,', .
3.
Ji6sist drivers in e IU tt i l: i licensed.
4.
T h e contractor .:ball a LY, r e c to keep
full end colilple'Le of account
under LerlerLily accepteo accourjtint_,
ljr1ilC1p.Le_-_' L:S Sp;ecif iec, by the City
,
of Shakopee.
`�
The contractor provide the necessary
van pool rer.,i6trU'cion f'or cLch vehicle
6 r k c U 1 P r: U L) V the ill I'C for reduced
rater uijc)
Assistv. van p o o ii; i' i n -",I i a r k i ri
-Lots Lh&,G 11.'et 'ut,c iieecI3 of Llic driver.
Set up a p r, o_ r L, i,i f'o r file c o I i ec L i oil
o fares.
Vehicle R e a L.. i r u., i , L- i -i
i Veliicle6 prcviuedi;iu s t be it cone jc cnI Cd
The contractor -,hEii iiiciuue Llit,, foiiol_,in-, information
p e r L a i i i i i; to vchiuieL to be p r u v i u e d in the
proposal: dame, I'lake. , l,1oU(_,1 a ild specifications.
C Veilicies r,ust liave automatic transr,ji_63ion , power
steering; and power brakes.
D At least six vehicles sliouiu be made available
i -1 or, the pru,,ralli wit.1i a uiinirilum carrying; capacity
of 12 persons a n, d a rN a x i iij uii, c a r r y i n g c a if) a C 1L t y
of 14 p a s s e n c, e r s A a d i 'Ll i or] a i vehicles shai i
btz: i;,ade available by the contractor 1'o r the pro,, rani
Witi, l a two 'leek notiC�� f,r.oil) C,!1-je City 1 L , of Shakopee.
L. liainterjance proL2,raii, for the vehicles should be
iocritif ied in tire proposal.
F The contractor Shall verify in writing that the
vehicles to be provided in the prograiii are in
accordance; With State and Federal laws L:,overnine,
sucli vehicles aria equipi,.;(:rru-.
G. All vehicles shall be completely insured by the
contractor so as to •mold the city harmless in
tllc event of an accident.
In the proposal tyre contractor should discuss
'row LrLnsportation or, replaceiuent vehicles Will
be provided in the event of c-1 breakdown.
I. Vehicles shall
be made available
for
150 riles
of personal use
each iuonth fer drivers anti
back-up
drivers. The
drive,•rs snail pay
Lhu
gasoline
costs during this
tir:ee.
j. The coni rUcLOt
Jci�Ill ucsl� n�rtt 1rI
ti,e
proposal
tr,e estir:;ated
rliiles per ballon for
the
vehicles
I o oe provided
in the prolrar,;.
5. Contract
Aviaru
The awardin of the contract by the City o' Shakopee
s'riall be subject to prior approvai by the P•innesota
De;partident of Transportation.
b. Termination
1. Tlic City iiiay tcri;inate the contract
with -�0 d a y a advance writteri notice
if the contractur faills to corilply
uith tyre provisions of the: contract.
L. Tiie; City i,iay terriiriate the contrLct
L�i, any tir, c it' i'uriain,, of tL(c proUram
v'E:COL10 � LiiiLI V �:,ilable tllircuc h the Stale
Hlinnesota:, prior to tLu expiration
of the contract.
6. record i:eeuin and Data Collection
Tr,e contractor a ,rces to keep coiirplete: records as
required by the Dupartr,ient of Transportation acid/or the
City of Shakopee. All records pertainin' to the van pool
project will be open to inspection iay Officials Of' t'rie
City o'L' SLalkopee arrd iirr/DOT uurin,,rci�ular business hours.
(, Insurance ReQuirerrients
a. Liability lni�urance
(1) Ti -Ie Contractor shall provide insurance under
a primary policy, coverage shall include bodily
injury insurance in the amount of at least 1:200,000
f'or• each person Grid at least �600,000 for any
nuiiiber of persons included in bodily injury.
Property dai,ra c insurance shall also be provided
Dy the contractor in the amount of at least 1100,000.
In addition to these coverages an umbrella excess
liability policy iii c,tiicii the Ci Ly of Shakopee
is to be included as an additional insured shall
be proviued by the contractor in the ariiount of
at least 1:1,000,000. Sucir policies idusst provide
fOr a 10 dL,y notice to tiic City of any change,
cancellation or lapse of sac ; policy.
(2) Tnu Contrzactor strap iUr-uiher i;uarantee to save
the City ur,d State: hariiiless arid inderiinify the
i
City and State for any arid all laces, clair.s,
suits, judgements, and recoveries which may be
asserted, made or i,;ay arise or, be had, brought
or recovered a,ainst the City and State by reason
of any of the foreEoinz; clams; and that he shall
ininiediatcly appear arid defend the same at this
own cost or expense.
(3) Prior to the effective date of the contract the
Contractor shall file a copy, of such policies
with the City.
b. Uorker's Compensation
(1) The Contractor will at all tines keep fully insured
at his owrj experise all persons eu►ployed by him
ill conrje::tior► with performance of, this contract
L6 requireu by the laws of the State of I,Iinne�:;ota
relating to ?Iorker's Compensation 1:risurance and
hold the City arld the atutc uric: Darn;less
l,ro1,I ilLiu111ty fror;i any Cc;use tLL11c, L:L� LriL3
v` Y'ea5oi7 oT lrlj �,�r"_c::� GU IUuI l•1":e CoriLrGCi,Or
wino Huy bc: injur(:_.1 while 4rori.: or labor
r;ecessary tc carr; oL<i Criu provisions of ti -e
coritrucl- Such policy 1,;u6 -G provide for thirty
(30) days notice to the City of any change, cancel-
lation, or lapse of such policy periods.
2" Prior Prior to "Ghe effective oate of the contract the
Coritractor siiall file a copy of the such policy
With, file City.
Pi,rforiilance Pond
A. Before the contract shall be valid and bindin
against the City, the contractor shall enter
into a performance, bond with the City of Shakopee
for the use of said City and also for the use
of anyone who may perforr;, or cause to furnish
any skids, labor, equipr:icnt, or material in
the execution of such contract. Tire bond shall
be sii neci by the contractor with a surity cornpany
and Miall be in the aiiourit of :10,000 which bond
sr,all at all tines be IIIc t in full force and
efi'ecL fcr• the teru; o, the contract. Such policy
must provide for a thirty (30) day notice to
the City of any charn"e, cancellation, or lapse
of sucir policy.
11-P
E Tiju conditions of such bond Ghali u(: that the
contractor srrz-,ll iuli"' �;nd faic,hfully perf0rr.n
all conditior+s of Liiu contrL;Ct anti tl;e�,�. specifi-
cations, shall pay anyone who r;,ay perforr, or,
cause to be perf orr,rc-,"d �,rly work oi' labor or cause
to be furnished any skill, labor, equipraenL or
material in tilt exe:cui;iorl of the contract, and
such bona shall proviue ti,aG '�iie: full ar,,ount
thereof' shall be forfei t:eu upon con"cr�:,ctors failure
to Car:Iply therein.
y . Bid Borrel
The proposal shall be accoi,,pani(:a by a cash (ieposiG, cashier's
eck, bidders bond or certified ch(-ci'
ir, ti.e amount of
:,5,000, payable to the City of Shzj copes. Ito proposal .;hall
ue considerea unless accompanies by such deposit. As soon
cs a Contract is awarac(l, ail deposits sh£ai1 be returned
CO t :e J1( GeC's, eXCEi)t t1�,t of tale successful biaaer, Which
shall be retGir;eu until tyre contract has been sic,�-nea area
the bonds of the Contractor, have been filed, appr'ovea,
uric. accepted which shall be witcrir. Ven (10) hays of notice,
of awara of t}ie corntract. If tr,e successful bidder small.
rail Lo triter into such corntr&ut in accordance witr: his
L,ccepted proposal or shall fail to furnish the ,recquireu
uor;a w -L -lin tern ( 10) days f ror,n notice oi' awara, Iris ae >osit
shall be fcrfeited to c1,e City of Shakopee as liquidated
uariaies. The next best proposal small ti uii be considered
the sLICCea �ful biu, 'lid, cit LhE' uiScretion of the City
Council, the cOtltr�ct rl,ay i)C aw«ro(--u l;U GhE biGd-r' LUIDMittihL:
Lhat proposal.
10. Start Uri Date
For the iiia jority ci' the vehicles a tentitivc start up date
is being; set as September 24, 1984. however, in the event
a U of ii or Norrnar;c;te Conuiurnity Collette van pool route
is forrl,ed, vehicles for these routes should be provided
rno later than September 17, 1984.
/O c'
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Admin Aide/Transit Coor.
RE: Dial -A -Ride Bid Opening
DATE: August 2, 1984
Introduction:
At 10:30 A.M., Monday, July 30, 1984, the City of Shakopee
received and publicly opened bids for the Dial -A -Ride (D -A -R)
transit program. Eight bids were received in response to our
advertisement and specifications. At a special meeting of the
Energy and Transportation Committee held on August 1, 1984, a
motion was made by the Committee recommending City Council
approval of the low bid.
Background:
Prior to the bid opening two transit providers notified the.
City that they were unable to bid on our D -A -R transit program
because of the time restrictions written into the specifications.
Attachment No. 1 is a letter that was received by the City address-
ing the concerns of one of these providers.
A bid tabulation sheet is shown as Attachment No. 2. On the
bid sheet, Option No. 1 requires that the operational facility for
the D -A -R transit program be located in Shakopee. Option No. 2 gives
the bidder the flexibility to operate the program without having to
establish an operational facility in Shakopee.
Staff has investigated the background and experience of the
three lowest bidders. References and employers holding contracts
with these bidders were contacted to ascertain the ability of the
bidders to provide Shakopee with an effective D -A -R program. All
three of the low bidders have had experience in providing radio -
dispatched transit programs and come highly recommended based on
telephone interviews.
Section 9L of the D -A -R bid specifications states that the
bidder shall provide the following information in the bid proposal:
Name, make, model and specifications of the vehicles he/she intends
on providing for the D -A -R service. In staffs review of the bids,
it was discovered that only the low bidder - Van Pool Services Inc.
specifically addressed in their proposal the back-up vehicle to be
provided (i.e. a standard Dodge or Plymouth 12 or 15 passenger
vehicle).
Addendum No. 1, shown as Attachment No. 3 would seem to state
that the back-up vehicle had to be similar to the other two vehicles
requested in that it had to have a two -leaf outward opening front
door. Since none of the bidders specifically described the back-up
vehicle they intended on providing, the City has no way of knowing
whether or not their back-up vehicle was bid as a van or a mini -bus.
Therefore, the issue as to the type of back-up vehicle as it relates
to Addendum No. 1 is a technical point in this case. It may be dif-
ficult to ascertain if this issue is a material point and as such
grounds for rejecting all bids.
J
f G1
i
It should be acknowledged that the Shakopee City Council
reserves the right in this case to reject any or all bids, to waive
irregularities and to award the contract in the best interest of
the City. Should Council decide to reject all bids a minimum one
month delay can be expected before implementation of the D -A -R
program. Several bidders have also informed staff that a month
delay would make it very difficult to acquire 1985 models.
The Energy and Transportation Committee at its' special
meeting on August 1, 1984 made and passed a motion prior to the
reviewing of the bids stating that a van or mini -bus would be
considered as a suitable back-up vehicle for the D -A -R program.
This was done because the Committee had no way of knowing what
kind of back-up vehicle the bidders intended on providing for the
D -A -R program.
Mr. Jim Peterson of Medicine Lake Lines appeared before the
Committee and explained that the unknowns in our D -A -R program
(i.e. ridership, length of program, service hours, etc.) added
significant cost to their bid. He further stated they could have
two vehicles here tomorrow if the City needed them. Finally he
felt that if the City were to address some of the unknown variables
in a new set of bid specifications and rebid, Medicine Lake Lines
could be more competitive with their proposal.
In their review of the bids the committee felt that it would
be beneficial for the D -A -R program to have its' operational
facility located in Shakopee. Mr. Gregg Delno, Minnesota Project
Manager for Van Pool Services Inc. was present to answer questions
regarding their bid. The Committee questioned Van Pool Services
experience with D -A -R programs and the type of vehicles they in-
tended on providing for Shakopee's program. Mr. Delno stated
that they currently have two programs in the United States
identical to the one being proposed by Shakopee. He added that
in Minnesota,Van Pool Services is involved in the Minnesota Ride
Share Program. Finally, he stated that the two regular vehicles
would be 1984 Dodge Chassis's with coaches built by National
Coach Corp. The back up vehicle would be a standard 12 or 15
passenger Dodge or Plymouth van. All vehicles would be delivered
prior to the tentative start-up date of October 3, 1984.
Based on their review of the bids submitted the Committee felt
that the low bidder - Van Pool Services Inc.- could effectively
provide the D -A -R service program as addressed in the bid specifi-
cations. By accepting the low bid the Committee felt it was
exercising the City's authority to waive irregularities in the
awarding of the D -A -R contract. The irregularity in this case being
the back-up vehicles as it relates to Addendum No. 1.
Alternatives:
1. Accept the low bid offered by Van Pool Services Inc.
in the amount of $19.25 per hour/per vehicle for the
Dial -A -Ride Transit program in Shakopee as recommended
by the Energy and Transportation Committee.
2. Reject all bids offered and readvertise for bids.
3. Accept the bid of another bidder.
160
Recommendation:
Staff recommends alternative #1.
Action Requested:
Move to accept the low bid of Van Pool Services Inc. in the
amount of $19.25 per hour/per vehicle for the Dial -A -Ride Transit
Program in Shakopee and authorize the appropriate City Officials
to enter in to a contract with Van Pool Services Inc. pending
Mn/DOT final approval.
Attachment #1
RICHFIELD BUS CO.
6424 EMERSON AVE. SCI.
MINNEAPOLIS, MINN. 55423
UNION 9-7655
July 12, 1994
Berry Stock
Adm. Aide/Transit Coordinator
City of Shakopee
129 E. First Ave.
Shakopee, i,iinnesota
Lear Mr. ;tock,
COMFORTABU
SAFE_
spooki
GO
by BUS
T1-:ank you for the Dial -A -Ride specific tions and the opportunity to bid received in
the mail today.
It is too short a notice to bid on this kind of service unless one is already equipped
with the facilities as required. I also noted there is almost no time after the de-
cision of bid award to have the specified buses available.
There is another serious problem in that your requi.re:aents are contradictory when
demanding certain qualific;�tions and then to require the succesful bidder also comply
with Federal discrimination laws,
It is also my opinion that you are asking for a service that will end of being un-
reasonably
nreasonably expensive. I do hope you have a local operator who has been aware of your
needs so as to be prepared to bid the service. The service you ask for is more in the
category of a taxicab service than that of a transit system of the type we have been
operating over the years.
16 C ---
Again I thank you for contacting us and I do blame State and Federal Government for the
problems created that actually make it almost impossible for any one to bid if you really
intend to follow the requirement to the letter.
Good Luck
George C. ;Holter
". John Anderson, Administrator n
C
to
:i:
y
'S
A�
(D
O
�i
Sv
Q,
ti
iL
x
sJ
r-
F-
ro
o
m
n
m
O
'o
r•
kC
O
(D
ttl
z
N
O
(D
(D
(D
C)
a
r+
n
n
o
n
c
c
m
o
r•
r•
H
(D
rD
r•
n
U)
In
()
•
(D
H
H
U)
(i
n
G7
H
� d
z
m
(D
(D
(D
(D
on
cn
cn
m
to
u,
M C
�
d
H
K
1
0
O
l0
LO
O
(DF-
_j
0
\
\
\
o
\
z
C
c 1z3
c 'o
c li S
c 'o
c 'a
(D (D
I:
(D (D
(D (D
(D (D
fD (D
(D (D
z
�l
r•
r
n
'
(D
(D
(D
(D
(D
(D
VI
o
N
W
r'
b
O
I
O
co
I
F
z
o
o
I
o
(D�M
o
Fl-
F..,-
F,-
(�
n
N
F-�
F
r'
N
(D
(D
(D
I
I
r
Attachment #3
July 13, 1984
ADDENDUM i1. TO SHAKOPEE DIAL -A -RIDE BID SPECIFICATIONS
Vehicle SpecificEtions Section 9K Add:
All vehicles must be equipped with a two -leaf, outward
opening front dooz clear opening 72" high x 24" wide. The
driver of the vehikle must have the ability to open and close
the door without le wing his seat.
The handicappedVehicle must have a separate handicapped
entrance in addition` o the aforementioned front door.
b C�_
MEMO TO:
Judith
S. Cox,
Acting City Admin.
FROM:
Jeanne
Andre,
Community Development Director
RE: Downtown Redevelopment Project
DATE: August 3, 1984
INTRODUCTION
The City Council held a meeting on August 31, 1984, to
hear a presentation from the Downtown Committee on its Re-
vitalization Plan and to accept public comments. Council. had
tentatively planned to act on the plan August 7, 1984, but
the Downtown Committee would like to further address questions
on the plan and asks that Council delay its action until August
31st.
BACKGROUND
The .Downtown Committee plans to prepare a Question and
Answer Fact Sheet to try and address questions that have been
introduced by the public, the City Council and its Commissions
regarding the plan. The Downtown Committee believes it can
prepare this plan for the Council's August 21st meeting. The
fact sheet should either answer the questions or further define
what else must be done to address the concerns.
REQUESTED ACTION
Council direction on its desire for further public involve-
ment is requested. The Question/Answer Sheet can be distributed
to members of the public before, at the same time, or after the
Council receives it. It can be distributed only to those who
inquire to all who signed in at one of the public meetings, or
to all on the Downtown Mailing List. Another issue is whether
public comment on the Question/Answer Sheet is desired, and if
so, when?
JA/bn
MEMO TO: John K. Anderson, City Admin.
MEMO: Judith S. Cox, City Clerk
RE: Amending Resolution Establishing The
Shakopee Cable Communications Advisory
Commission.
DATE: August 1, 1984
INTRODUCTION:
On May 22nd, the Cable Communications Advisory Commission
met with the City Council asking that Council allow the Commis-
sion some decision making authority. Council directed staff to
work with the Cable Commission to put together appropriate
language to amend the resolution as discussed. The attached
resolution was reviewed and approved by the Cable Commission on
July 30th and recommended to Council for approval.
ACTION REQUESTED:
Offer Resolution No. 2288, A Resolution Amending Resolution
No. 2102, Establishing the Shakopee Cable Communications Advisory
Commissions and move its adoption.
JSC/bn
Att.
/® -0—
RESOLUTION' IJO. 2288
A RESOLUTION' AhENDING RESOLUTION I;O. 2102, E TAB LISill NG
THE. *HAKOPEE CABLE COHHUNICATI0111:" ADVISORY COI':I;iSSIONS
WHEREAS, on January 18, 1983, Clic Shakopee City Council
established the Shakopee Cable Con,municz,tions Advisory Commission
by Resolution No. 2101, and
i�IiEEEAS, the Council is desiroua of (Aeiel;&ting; some cable
responsibilities to the Coi,!riission at ting- tilde.
THEREFORE, LE iT i;ESOLVEL) . Y THE CI'T'Y COUIICIL Or THE
CITY OF SI;AKOPEE, ti;at feS01UtiU11 iio. 2101 , which
establisi'ied the Si,ai'.opus Cz ole CUti,r!uiiication:� A vi3ury Commission
is hereby amended ty re g: Mini; ilei„ m,i,llJer six, Powers and Duties,
in its entirety aria auuir, tii3 i'olic)win,,:
61 Powers unc L)L: iyi iGrV: `i'r.c Coi,:r;:i pion shall be
auvisory ir, llutur'e in r c ; i.rc., tc 6iit- f'ullOWing, with
ail decision_, i'orw ,rued tc; tIh,� City Council as recoriluien-
aations. COt,imiL��ion rec:oi,mcnuatiol,s shall include
but not be limited to the iul.lc,t,in� ;,jitters regarding
cable communications in tiie Lhai-:opee, Cable Service
Territory:
a Frz"nchise Gonial ianc e : Boni for U&01(, ui-)c!ratOr compliarice
with Uruiriance NO 100, City Of Skiakopee Cable
Coruliiuni�;tions Franchise Orriinance, a n a report
any deviations from said iTarlchi ;e to City Council.
!Make recommenuations on iiiiialementing and terminating
penalties as provided within the franchise ordinance.
t-iake recoli.mendations to the City Council reb arding;
System evaluations.
b] ordinance CiiUn;es: Conduct hearings and i.jake recorri-
ri ndi�tior;s on prupoacd A:i,cridmc:rlts to the Cable
i'ranchisa, including; but ilo,i, lii;:itetr to rate chanL;es,
charm;es ir1 ()WIicr3hil_j, aria U i.i, ullt-;raue.
ci iicneui:! Ui' i,CslrGrlCl7i irli,: l`iiG CUG1ril35lGi"1 sl"lull
reum,a,ienu chic, Yher and under wriat ter .;s the franchise
6hai1, lie rcri('11C!u Or' c1 11C:W i'ri:iliciiiL;e shag i 6e authorized .
d] A inuUi R;1)U1; : Suu,,,i. IL ilii ii IInual report to the
City Council ol.ltiinirig 'i.,lie Comri,ission activities
during the: i,ac:t year �inu any reculiiiiieilded directions
for the net-, yui,r.
e1 Ion-i'rUi'it _moo, r:>r,;ri ty Acc�;L_ Cor•gacrGtion or Organiza-
tions; CoupurLiLe will: Liic- 0"hakopee Cui:,riunity Access
Corporation, any org anization, or individual involved
with local acut..L :, or locUl origination grog raria,iing
in IS) tiLikopce. heview r•eclutsta for funding; riiaue
to tn,c City iJy succi Uri;ariizatiuris Or individuals
Uric riorlitor i unus granted by trie City iur the promotion
Uf` lok::ai access pro, l"a111rllini;.
Y Poijers i uci Lute es 'DUB i ;loll;: The Comr,iission is hereby
delegai;;u rile reoponsibility of making; decisions on
the below listed cable matters subject to appeal to
tlic CoLiricii. 11ritten appeals i,iay be mane by any interested
party ar,d uivaL be r4ceivcu uy the City Adriinistrator
witl,iri 1:everl (7) days of til(- Cable Co1„1ili33ion3 action.
i,t r1 an apl)uai is i,i-:uu Lo ti,c Council, written notice
:.nail be ixcviu�-:u i.G tro--, pi-rL} i;ll", tI1C appeal as
to 11 i,s Lli c ,rJic op(" -razor s,ivc::li days i�rior to the
-i.pt al rivlri; i�l Ccu Oli tile- (,Gui",cl i a;,C i,u X111 uC CiSiOrl:
,Iy ti,c Coui;cil Ui iria.L.
7 a, ..
a] Subscriber Complaints: The corirrai;: sion shall hear
subscriber cor;ipiaints whicir have riot been corrected
by tine cable operator cc c%le satisfacLion of the
compiaintant. The Cor,r,:ission shall resolve said
complaints.
b] Variance Iter uests: i'rie Coi:il..issiott shall consider
requests for varizince frc;; the f runctti6e ordinance
not approved by the City leir,inistrator and forwarded
to tile COf„liilSsiCin by ;i,aiei Aui,liniStrator, after
Lhe current 2'r�inchi:ie oruinat,ce i5 Limetided to perririt
5c 11 J e'. .
c] Cha1"ll;el r111ocatioti:>: tict ot, requests from the
cabin; operator for chanf,es to the cilartnel allocations.
n] Coimliunity ViQw it,t; Center/ Coi,,r.;unity Coi.iouter Cen-ter.
Act on requests and problec,rs regLrciinr the operation
of the Com,"rUni ty Viewiri,�-; Center Arid the Community
Computer Center, which Lire not inconsistent with
the cable franchise orciir,��tic:e.
e] lHonthly Reports front Cable Gperator: Be recipient
of r,,outhly reports prep:red uy -uhe cable operator
submitted to the City.
adopted in ____ ____ ___.._ __.__ _ _ _ sessiun of the City Council
o?' the City of Shahopec, %;innesota, heio -6iris ---------------- day of
- ---- --- --- - ---- ---- 1 9 0 4 .
liayor of Elie City of Shakopee
ATTEST:
City Clerk
Approveu as to torr,
day o f --- _ ------------------ , 19 u rl .
City Attorney
MEMO TO : Mayor and Council
FROM: John K. Anderson, City Admin.
RE: Fire Department Service Contract
To Renaissance Festival.
DATE: August 1, 1984
INTRODUCTION
The Shakopee Volunteer Fire Department has contracted with the
Renaissance Festival for a number of years for fire protection during
the Festival. The contract is designed to pay the salaries of volun-
teers who staff equipment on site during the weekends when the Festi-
val is open. Thus, the contract is merely to pay for additional
service which is not normally provided the Renaissance Festival under
Louisville Township's fire protection contract with the City of
Shakopee.
The department for many years has entered into the contract with
the Renaissance Festival on its own. Proceeds from the contract were
then placed in a separate checking account run by the volunteers.
This year, in discussing the upcoming contract, Joe Ries and I talked
about the general liability and worker's compensation insurance impli-
cations of the department's contract with the Renaissance Festival.
Joe met with Sue Sichmeller from Capesius Agency and that resulted
in the attached letter.
ALTERNATIVES
11 Continue as in the past allowing the department to contract
directly with the Renaissance Festival. This alternative
currently has general liability and worker's compensation
insurance problems that could come back to haunt either the
department or the City.
2] Approve the attached contract between the City of Shakopee
and the Renaissance Festival providing for voluntee fire
department services above and beyond those provided under
the Louisville Township contract. This contract includes
the clauses recommended by our Insurance Agent and stipu-
lates that the payment for services be made to the City.
Our voluntee firemen have have literally "volunteered"
their time on weekends to man equipment at the Renaissance
Festival because their department has benefited financially
from the contract payments made by the Renaissance Festival.
Clearly the City cannot require the department to provide
this kind of standby services and some sort of incentive is
required to obtain the services of the department if we wish
to continue offering the service to the Renaissance Festival.
116 -
Fire Department Service Contract
To Renaissance Festival.
Page 2
August 1, 1984
To make this alternative workable, it would seem that the
City should take the money received and turn it over to
the department for deposit in their checking account.
Clearly this alternative could include various schemes
under which the City and the department would share the
proceeds from the contract.
3] Discontinue providing the specialized service to the
Renaissance Festival all together. Scott County, in
approving the necessary permits for the Festival, has
required that the Festival provide manned fire vehicles
on the site when they are opened to the public. Without
the service provided by the City of Shakopee, the
Festival would be in real difficulties unless they could
obtain the service from some other community like Chaska.
RECOMMEENDATION
1] Joe Ries and I recommend alternative #2 for the reasons out-
lined above. The City has a stake in insuring that the
Renaissance Festival is viable and able to remain open,_ and
a stake in maintaining the viability of a volunteer fire
department through the benefits it can gain from revenue
making opportunities like that available during the past
several years through its contract with the Renaissance
Festival.
ACTION REQUESTED
Authorize the appropriate City Officials to enter into a contract
with the Renaissance Festival for the provision of volunteer fire
department services.
JKA/bn
Att.
RERIV ED
ALIG 1
__ Capesius Ageney, Ines.
YOUR INDEPENDENT INSURANCE AGENTS
P.O. Boz 97. First National Bank Bldg., Shakopee. MN SS379 Tel. (612) 44S-1922
July 31, 1984
Mr. John Anderson, Administrator
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
RE: Shakopee Volunteer Fire Dept. Service Contract to Renaissance Festival
General Liability and Worker's Compensation Insurance
Dear John:
This will confirm our phone conversation today concerning the Volunteer Fire
Department furnishing of services to the Renaissance Festival which was
recently brought to our attention by Fire Chief, Joe Ries.
We have discussed this situation with your general liability and worker's
compensation insurance carriers, and for proper protection for the City of
Shakopee, as well as the Volunteer Fire Department, they have recommended that
this service contract be handled in the following way.
The proposed Contract should run between the City of Shakopee and the Festival
only, and not directly with the Fire Department: The Contract should be taken
before the City Council for review and acceptance. The payment for the services
should be made to the City and the City, of course, may then disburse the funds
as they desire.
Should the Council approve an agreement between the City and the Renaissance
Festival, please obtain a Certificate of Insurance from the Renaissance for
General Liability insurance, naming the City of Shakopee, including the Volunteer
Fire Dept. as Additional Insureds.
Thanks, John, and if either you or Joe Ries have any further questions on this,
please feel free to contact us.
Sinc rely,
//j---/
Sue Sichmeller
cc: Joe Ries, Fire Chief
1► C—
I C_
ROUGH DRAFT - FINAL ON TABLE
AGREEMENT
BETWEEN THE
CITY OF SHAKOPEE
AND THE
MINNESOTA RENAISSANCE FESTIVAL
The City of Shakopee hereby agrees to provide fire pro-
tection at the festival site on the following dates:
The City will provide one truck (grass rig) and two fire-
men each of the days of the festival at a rate of $
per hour. Hours of operation are 9:30 a.m. through 7:00 p.m.
The Minnesota Renaissance Festival hereby agrees to pay
to the City of Shakopee the aforementioned rate for the said
fire protection.
Prior to commencement of the festival, Minnesota Renaissance
Festival agrees to file with the City a Certificate of Insurance
which shall be approved by the City Attorney, for General Lia-
bility insurance in the amount of $200,000 per person and
$600,000 per occurrence, plus an umbrella policy or endorsement
in the amount of $1,000,000.
The Certificate of Insurance shall name the City of Shakopee
as well as the Shakopee Volunteer Fire Department as addi-
tional insureds.
Approved by Minnesota Renaissance Approved by City of Shakopee
Festival August , 1984 August 7, 1984
Mayor
Administrator
Clerk
AGREEMENT
BETWEEN THE
CITY OF SHAKOPEE
AND THE
MINNESOTA RENAISSANCE FESTIVAL
The City of Shakopee hereby agrees to provide fire pro-
tection at the festival site on the following dates:
August 18, 19, 25, 26, September 1, 2, 3, 8, 9, 15, 16, 22, 23,
29 & 30.
The City will provide one truck (grass rig) and two fire-
men each of the 15 days of the festival at a rate of $35.00
per hour. Hours of operation are 9:00 a.m. through 7:00 p.m.
The Minnesota Renaissance Festival hereby agrees to pay
to the City of Shakopee the aforementioned rate for the said
fire protection.
Prior to commencement of the festival, Minnesota Renaissance
Festival agrees to file with the City a Certificate of Insurance
which shall be approved by the City Attorney, for General Lia-
bility insurance in the amount of $200,000 per person and
$600,000 per occurrence, plus an umbrella policy or endorsement
in the amount of $1,000,000.
The Certificate of Insurance shall name the City of Shakopee
as well as the Shakopee Volunteer Fire Department as addi-
tional insureds.
Approved by Minnesota Renaissance Approved by City of Shakopee
Festival August , 1984 August 7, 1984
yor
Administrator
Clerk
AGREEMENT
BETWEEN THE
CITY OF SHAKOPEE
AND THE
14 -
MINNESOTA RENAISSANCE FESTIVAL
The City of Shakopee hereby agrees to provide fire pro-
tection at the festival site on the following dates:
August 18, 19, 25, 26, September 1, 2, 3, 8, 9, 15, 16, 22, 23,
29 & 30.
The City will provide one truck (grass rig) and two fire-
men each of the 15 days of the festival at a rate of $35.00
per hour. Hours of operation are 9:00 a.m. through 7:00 p.m.
The Minnesota Renaissance Festival hereby agrees to pay
to the City of Shakopee the aforementioned rate for the said
fire protection.
Prior to commencement of the festival, Minnesota Renaissance
Festival agrees to file with the City a Certificate of Insurance
which shall be approved by the City Attorney, for General Lia-
bility insurance in the amount of $200,000 per person and
$600,000 per occurrence, plus an umbrella policy or endorsement
in the amount of. $1,000,000.
The Certificate of Insurance shall name the City of Shakopee
as well as the Shakopee Volunteer Fire Department as addi-
tional insureds.
Approved by Minnesota Renaissance Approved by City of Shakopee
Festival August , 1984 August 7, 1984
yor
Administrator
Clerk`-
MEMORONDUM
TO: Jahn K. Anderson, City Admini
FROM: H. R. Spurrier, City Engineer
SUBJECT: Eagle Creek Township Cartways
Mielke Driveway
DATE: July 30, 1984
INTRODUCTION:
bf b
I met with Fete Stemmer R Martin Theis=, in the offices of Krass,
Meyer, & Walsten at the request of Trevor Walsten in order to
resolve any problems required for the dedication of right-of-way
required to make the above referenced cartways public sir that
the City could legally maintain the ro r.ciwavT.
BACKGROUND:
Trevor Walsten advised all those arE?'sent: than he was simply
furnishing facilities for the meeting and was representing neither
the City of Shakopee nor any other party present at the meeting.
There seems to be no problem getting the necessary right-of-way
dedicated. There is a problem with the last condition placed
by City Council r. �n September 20, 1983.
In the meeting City Council directed the City Administrator
to research contracting with private firms t� � d� i snow plowing
of these cartways and City Council agreed to continue maintenance
of the roads as agreed in the Eagle Creek. Township consolidation
proceyedings, based on right-of-way as required by the City Engineer
with the stipulation that this obligation be grandfathered in
through the immediate property owners and their heirs but not
assigns.
The property owners I spoke to have an interest in the cartway
known as Mie1k.e' s Drive. They did not understand the condition
that excluded assigns and they oh._ ected to that language. I
advised the property owners:, that I would bring the matter to
City Council once again n
for discussion o n August 7, 1984.
In the discussion of this issue, 1: should point out that nothing
in the Council action September 20, 1` 83 prevents these property
owners from constructing this cartway to City Standards so that
the road can be dedicated to the public and perpetually maintained
by the City. It is my understanding that there property owners
have no plans or desire to build a road to City Standards such
as the property owners along Boiling Springs Lane who also had
private right-of-way. If the same standard were applied to
these roads the City would not grandfather maintenance to the
x�..,� •zxra.e--: =r... .... . �..:xa--'- w :-......_... -:":-sa�.�r�-ra.�a..�-.�:.`. a::a::r. �iXi�a� a - -' :,iesa...
� jo,
present property owners and heirs. Due to the fact that a moral
obligation exists, it seems that City Council made the interpretation
that the. obgl itat i on is personal and is to the specific family
served by the cartway.
The property owners will desire to be heard on this matter and
will seep, an amendment to City Council action that includes
perpetual maintenance of these cartways.
If the City commits to maintenance of these cartways then the
City should look to further clarify preservation policy as it
relates t� � gravel road's so that the City is not faced with spending
a disproportionate amount of money on the maintenance of these
gravel roads.
ACTION REQUESTTED:
1. Near the request of property _owners =served by private right-
of-way.
2. Select one � �f two aiternat ive actions:
a) Modify the action take=n September 20, 1903 and to review
Street Rehabilitation and Preservation Policy
b) Make no change to the action taken September 20, 1984
NRS/pmp
CITY
--
ni
INCORPORATED 1670
129 E. First Ave., . Shakopee, Minnesota 55379.1376 (612) 445.3650
November 4, 1983
Mr. Eugene Mielke
2706 County Road 42
Shakopee, MN 55379
Mr. Peter Stemmer
2704 County Road 49
Shakopee, MN 55379
Dear ;firs:
On September 20, 1.983 the City Council of the City of Shakopee,
Minnesota discussed maintenance of the cartways serving your pro-
perty and other cartways in rural
As a result of that discussion, City Council agrees to continue
rile maintenance of .all cartways now nrrlintnined by the City, provided
they met specific conditions established by the City Council. (This
cartway designation does not include that private portion of your
drive from the wye to your house.) The concii_tiorrs are as follows:
1. Alaintenance wi.11 continue as Long as the property is
owned by the immediate property owner and heirs, but
nor :Is i gil .
2. Maintenance will be performed only On Public right -of
way.
The cartways serving your parcel is a private easement and
has not been dedicated to the public. The City must now cease
all maintenance of that roadway until a public dedication of
right-of-way is made. The minimum width of right-of-way required
by City ordinance is 50 feet. In order to continue maintenance
of the cartway serving your property, a 50 foot public road ease-
ment must be dedicated along the presylt road alignment.
In the past, the City has maintained your driveway up to
)'our farm yard because there was no turn around. Now that there
is a turn around at tire wY0 , the City will. limit plowing and
maintenance to that 1,320 feet of wye drive between the wye and
County Road 42.
r It r o t r c ti ti
Mr. Eugene Mielk.�/Mr. Peter Stemmer
Page Two
November 4, 1953
Should you have any questions regarding the requirements
specified and approved by City Council, Or if you have any
questions about the easement dedication, contact me at 445-3650.
The City Engineer will contact you to discuss how you want the
additional right-of-way dedicated.
Sincerely,
LI �111'1K. Anderson
City Administrator
JKA/jms
cc: Bo Spurrier, City Engineer
Jim Karkanen, Public Works Director
Norbert Theis
Martin Theis
Memo To: John K. Anderson, City Administrator
From: Gregg M. Voxland, Finance Director
Re: Office Copier
Dater August 2, 1984
Introduction
//0-
Staff
iC
Staff recently recommended, and Council concurred, to wait until August before
selecting a replacement copier. The purpose of waiting was to obtain further
information and observation of machines with automatic two-sided copying
(duplexing).
Background
There were three machines quoted for our consideration. The Savin 7035AD is not
deemed as as desirable because it is a wet process machine versus the dry process
requested. The wet process lets the "ink" soak into the paper more and it
appears not as desirable for transparencies. Zerox offered the 1048 which is
rated at 40 cpm but the feeder would pass the originals through the machine for
each copy made, thus greatly increasing the chance of damaging the originals.
The Ricoh 6080 is rated at 46 cpm and does copying and reduction true to scale as
desired by Engineering for making prints and transparencies.
Note: Auditron recepticle add $49.00
Although staff has not seen a Ricoh 6080, it has seen a companion model with the
same internal "works" and believes the Ricoh is the machine best suited for City
hall. It offers automatic document feed, automatic duplexing, reduction,
enlargement, 20 bin sorter, dual paper feed, plain bond paper and is a relatively
fast machine. Staff has placed a purchase order for a Ricoh 6080, contingent on
Council approval and a one week trial, in order to "reserve" one of the first
deliveries which is estimated to be 8/15. While the machine is new to the U.S.,
it has been selling in Europe for about a year.
Alternatives
1. Purchase Ricoh 6080
2. Purchase other machine
3. Redefine copier features and seek different type of machine
4. keep using the Savin 600
Requested Action
Move to authorize the purchase of a Ricoh 6080 copier for $11,639.
GVM:mmr
Ricoh
Xerox
Savin
Price
$11,500
$11,870
N/A
Copies per minute
46
40
45
First copy
4.5 sec.
8.5 sec.
4.5 sec.
Maint. C 20,000/mo.
220
278
200
Process
Dry
Dry
Wet
Placement
$ 90
$ 114
$ 55
Stapler
N/A
$ 970
N/A
Note: Auditron recepticle add $49.00
Although staff has not seen a Ricoh 6080, it has seen a companion model with the
same internal "works" and believes the Ricoh is the machine best suited for City
hall. It offers automatic document feed, automatic duplexing, reduction,
enlargement, 20 bin sorter, dual paper feed, plain bond paper and is a relatively
fast machine. Staff has placed a purchase order for a Ricoh 6080, contingent on
Council approval and a one week trial, in order to "reserve" one of the first
deliveries which is estimated to be 8/15. While the machine is new to the U.S.,
it has been selling in Europe for about a year.
Alternatives
1. Purchase Ricoh 6080
2. Purchase other machine
3. Redefine copier features and seek different type of machine
4. keep using the Savin 600
Requested Action
Move to authorize the purchase of a Ricoh 6080 copier for $11,639.
GVM:mmr
Memo To: John K. Anderson, City Administrator
From: Gregg M. Voxland, Finance Director
Re: Police Professional Liability Insurance
Date: August 1, 1984
Introduction & Background
The City has Police Professional Liability Insurance through the International
Association of Chief's of Police. Transit Casualty Insurance Co. had been writing the
policy but discontinued writing this insurance effective 7/26/84. The policy was to
renew in September. The International Association of Chief's of Police has selected
Republic Insurance Co. of Texas to replace Transit Casualty. Republic has quoted
premiums of $3,528 for $500,000 and $4,142 for $1,000,000 of coverage. Prorating
these back to allow for a 6/30/85 expiration/renewal date would be $3,278 and $3,842
respectively. The current annual premium is $3,864 for $500,000 of coverage. Two
other companies were contacted and quoted $3,712 and $3,804 as compared to $3,528 for
Republic.
Staff has ordered the insurance from Republic for $1,000,000 in coverage with a 6/30/84
expiration date for the following reasons: 1) Council would not meet between the time
the quotes were received and the old insurance lapsed. 2) This follows the
International Association of Chief's of Police insurance program which the City has had
since the coverage was obtained. 3) It was the lowest quote received. 4) The coverage
has the same limits as the Public Officials Liability policy and the General Liability
policy. 5) There was not a large difference in cost for the higher coverage. 6)
Expirationwas set for 6/30/85 so it will go out for bid/quote with other policies and be
in sync for the 3 -year cycle on 6/30/85.
Also, the old policy has $10,000 life insurance as a part of the deal. The new policy
does not have any life insurance included. Accordingly, staff notified Capesius that
this coverage is to lapse. The reasons are: 1) The City would have to obtain a
separate policy for the coverage. 2) It is not part of the employee group health and
life package. 3) To continue/reinstate would be a conscious effort by the City rather
than a required part of the police policy and would then provide unequal benefits to
employees. Life insurance was equalized in January for employees.
Alternatives
1. Affirm/concurr with staff action
2. Cancel insurance
3. Give staff directions to proceed otherwise
Recommendation
Alternative #1
Action Requested
Move to approve the Police Profession Liability Insurance coverage from the Republic
Insurance Company with a $1,000,000 limit for a premium of $3,842.
GMV:mmr
IIJ
Memo To:' Judy Cox, Acting Administrator
From: Gregg M. Voxland, Finance Director
Re: Police Liability and "Life" Insurance (additional information)
Date: August 7, 1984
Introduction & Background
Reference my memo on Police Liability Insurance on tonight's Council agenda.
The Mayor inquired about continuing the "life" insurance portion of the police
insurance package. It turns out that the life insurance is a different policy
that expires 9/2/84 but was packaged together with the liability insurance.
Also, there is currently a different insurance company for the "life" portion.
The "life" insurance is actually an accidental death and dismemberment policy.
It covers loss of life, loss or complete loss of use of limbs and complete loss of
sight, any of which arise out of and in the course of law enforcement activities.
The maximum benef it paid is $10,000. This is very restrictive coverage and it is
unlikely any Council or staff member would ever collect under this policy. Any
benefits are already covered by Workmens Compensation Insurance in addition to
the life insurance under the group health and life policy.
The cost to continue coverage is $7.50 per person. We currently cover police
officers, attorneys, Administrator and Council for a total of $172.50. We can
cover this same group or delete positions down to just police officers.
GMV:mmr
MEMORANDUM
TO: John K. Anderson �
FROM: H. R. Spurrier
SUBJECT: 1984 Preservation 'to n, Project Number 84-7
DATE: August 2, 1984 �..
INTRODUCTION:
The City of Shakopee will receive bids for the above referenced
project on August 6, 1984. A bid tabulation and recommendation
for award will be on the table, August 7, 1984.
BACKGROUND:
The City's Preservation Program for 1984 has stirred some contro-
versy. The controversy is over my specification of an asphalt -
rubber seal as the preferred material.
I have watched the performance of asphalt -rubber products for
nearly nine years and every case these materials have out -per-
formed conventional materials. When there were failures, the
failures occurred long after similar installations with conven-
tional materials had failed. The latter observation is primarily
the reason why I specified and preferred an asphalt -rubber seal.
I have attached an excerpt from the Research Publications Review
prepared by the Local Research Board of the Minnesota Department
of Transportation. This attachment has the abstract from a
1983 paper which analyzed the use of asphalt -rubber on low-cost,
low-volume streets. This is exactly the type of use proposed
in the 1984 Preservation Program.
The paper shows a definite advantage in using the more durable
asphalt -rubber seal.
It is obvious that I
at any cost. I am taking
asphalt -rubber seal and
seal. One will have a
other or it will not
be made in a supplemental
August 7, 1984.
ACTION REQUESTED:
am not proposing an asphalt -rubber seal
bids on two alternative materials,
the conventional emulsified asphalt
distinct economic advantage over the
be recommended. The cost analysis will
memorandum that will be on the table,
Review recommendations of the City Engineer and award contract
for the 1984 Pavement Preservation Program, Project Number 1984-
7.
HRS/prep
Attachment
*1 Al
t ,� �S'y. i r � �� i �3 kyt '.zy •y- � sOF TVe
x ...:ml I's
84-6 June, 1984
Abstracts: Professor Emeritus M. S. Kersten, Department L)f Civil and Mineral
Engineering, University of Minnesota.
Editor: G. R. Korfhage, Research Operations Engineer, Minnesota Department
of Transportation.
For Further Jerry Baldwin, Librarian, Minnesota Department of Transportation,
Information Room B26, Transportation Building, John Ireland Boulevard,
Contact: St. Paul, Minnesota 55155.
Telephone Number: (612)296-2385
Use of Asphalt -Rubber on Low -Cost, Low -Volume Streets: A Review After 13
Years. R. M. Schnormeier.' Transportation Research Record 898,
Transportation Research Board, pp. 344-346, 1983.
The City of Phoenix started experimenting with asphalt -rubber for chip sealing
in 1971 and since that time many agencies have worked with this material and
many changes and improvemnts have been made. The object of this paper is to
evaluate qualitatively and economically the use of asphalt -rubber on low-cost,
low-volume streets after 13 years.
Asphalt -rubber has been used in a variety of ways, including, besides chip
seals, stress -absorbent membrane interlayers (SAMI) and application as the
only surface material on an existing soil base. In Phoenix, more than 400 lane
miles of asphalt -rubber seals had been placed by 1982. Inspections in 1975,
1980, and just recently, indicate that these seals are performing quite
satisfactorily. The seals not only waterproof the surface, but revitalize dry
and weathered surfaces and prevent reflection cracking and spalli.ng at pothole
edges. Care must be exercised in its application that at least half of the
chips are embedded in the asphalt rubber. The temperature must be carefully
controlled and there should be little or no gap between the spreader truck.,
chip spreader, and rollers. Asphalt -rubber requires a longer curing time than
ordinary asphalt seals and their appearance tends to improve with age.
Graphs are shown of the cost variation for the years 1971-1982 for
asphalt -rubber chip seal ($/sq.yd.), conventional chip seal, asphalt cement
($/ton), and asphalt concrete ($/ton). During this period the asphalt -rubber
chip seal increased in cost by about 6 percent per year to $1.25/yd2 in 1982,
whereas the conventional seal increased 41 percent annually to $0.97/yd2 in
1982. Thus the costs of the two are getting closer together. In the long
run, asphalt rubber seals are more economical, as recent observations indicate
that their average life expectancy is 10-12 years, whereas conventional seals
last about 6-8 years. Also, asphalt -rubber seals require almost no
maintenance during their life, while crack filling and pothole repair often is
needed on other seals by the third year.
//f
MEMORANDUM
TO: John K. Anderson
FROM: H.R. Spurrier
SUBJECT: 5th Avenue Sanita,y ��w�
DATE: August 2, 1984
INTRODUCTION: -
The City will receive bids on the above referenced project August
6, 1984.
BACKGROUND:
There has been considerable interest in this project and we
expect competitive bids for this project. We will have the
bid tabulation and recommendation for award on the table, August
71 1984` where the action requested will be to award the contract
for the 5th Avenue Sanitary Sewer.
HRS/pmp
CHANGE ORDER
Change Order No.: 1 Project Name:
Date: July 31, 1984 Contract No.:
Original Contract Amount
Change Order(s) No. - thru No. -
Total Funds Encumbered Prior to Change Order
JEJ Drainage
1984-3
$ 45,656.13
$ 45,656.13
Description of Work to be (Added/%KXXXjm) :
Re -grade area around Manhole No. 4. Replace manhole casting with catch basin
grate. Lower structure 1.0'. Lump Sum $200.00.
The above described work shall be incorporated in the Contract, referenced above,
under the same conditions specified in the original Contract as amended unless
otherwise specified herein. Any work not so specified shall. be performed in accordance
with the Standard Specifications adopted by the Ci Ly of �:�h�aknpec, Mirinesota.
The amount of the Contract shall be (increased!RXXXXXM ) by $ 200.00
The number of calendar days for completion shall be (ir,creased/XXX*X_K? ) by 60
Original Contract Amount $ 45,656.13
Change Order(s) No. - thru 1 $ 200.00
Total Funds Encumbered $ 45,856.13
Completion Date: September 30, 1984
The undersigned Contractor hereby agrees to perform
the work specified in this Change Order in accordance
with the specifications, conditions and prices
specified herein.
Contractor:
By:
Title: 6"IteAZ'_-�
Date:
tilAyEn i at
APPROV City of Shakopee
By:
Mayor Date
Approved as to form this day of
City Administrator Date 19
City Clerk Date
City Attorney
11b
MEMORANDUM
TO: John K. Anderson
FROM: H.R. Spurrier
SUBJECT: Tahpah Park Sewer Wat Service
DATE: August 2, 1984 \\
y
INTRODUCTION:
Attached is Change Order Number 2 for the above referenced pro-
ject.
Change Order Number 2 provides unit prices for 4" PVC and 6"
PVC in order to connect the comfort station to the City's new
lift station.
The additional work is valued at $432.60. There is no increase
or decrease in the calendar days for completion.
ACTION REQUESTED:
Approve Change Order Number 2 for Tahpah Park Sewer & Water
Services, Contract Number 1984-3.
HRS/pmp
CHANGE ORDER
Change Order No.: 2 Project Name: Tahpah Park Sewer& Water Services
Date: 7/31/84 Contract No.: 1984 -
Original Contract Amount $ 48,570 50
Change Order(s) No. - thru No. 1 $ 719 41
Total Funds Encumbered Prior to Change Order $ 49,289 91
Description of Work to be (Added/RXXXM ):
Install 56 L.F. 4" PVC @ $4.55 L.F. = $254.80
Install 20 L.F. 6" PVC @ $8.89 L.F. = $177.80
The above described work shall be incorporated in the Contra, t, referenced aoove,
under the same conditions specified in the original Contract as amended unless
otherwise specified herein. Any work not so specified shall be performed in accordance
with the Standard Specifications adopted by the City of Shak pee, Minnesota.
The amount of the Contract shall. be (increased/mak) by $ 432.60
The number of calendar days for completion shall be (increas(d/decreased) by -0-
Original Contract Amount $ 48,570.5
Change Order(s) No. 1 thru 2 $ 1,152.0
Total Funds Encumbered $ 49,722.5
Completion Date: August 31, 1984
The undersigned Contractor hereby agrees to perform
the work specified in this Change Order in accordance
with the specifications, conditions and prices
specified herein.
Mayor Date
City Administrator
City Clerk
Date
Date
Approved �is to form this
City Attorney
day of
19
MEND TO: Mayor and Council
FROM: John K. Anderson, City Admin.
RE: Employment of Howard Dahlgren & Associates
For Completion of Rezoning Study For
Moratorium.
DATE: August 1, 1984
INTRODUCTION
City Council, at its regular July 17, 1984 meeting, authorized the
City Administrator to negotiate an agreement with Howard Dahlgren &
Associates for planning services to complete the above mentioned project.
Council set a ceiling -of $1,500.00 for that study.
NEGOTIATIONS
The initial request for services was based upon a $500.00 estimate
provided by Howard Dahlgren & Associates. At the City Council meeting
I explained that they had revised their cost estimates and asked Council
to establish a $1,500.00 ceiling. During the negotiation process, the
fees in question actually went higher. I then had Steve Hurley of our
Engineering Department collect and prepare some of the base map informa-
tion that would be required by John Shardlow of Howard Dahlgren &
Associates in making his final report to Council on the rezoning of proper-
ties along County Rd. 17.
Based upon the City accomplishing this additional work, the estimated
fee is still $1,500.00 to $1,700.00 and I have not been able to reduce that
figure. John Shardlow said he would be willing to provide a statement of
actual hours worked so that we can be assured that we are properly billed.
ALTERNATIVES
11 Continue using Mr. Shardlow's services with the understanding that
the fee will be from $1,500.00 to $1,700.00. Mr. Shardlow has
based this estimate on one meeting of approximately four hours
in length so Council should keep in mind what will happen if we
require his attendance at future meetings. This alternative
will allow us to use Mr. Shardlow's background since he has been
the planner involved in the discussions todate.
21 Terminate the services of Mr. Shardlow and find another planner.
This alternative is as poor as it was when Council made its
decision on the 17th. In addition, the ability to finalize the
work given our deadline requires that I have Mr. Shardlow work
on the project so that we could get a final product, make a
decision, and allow the developers involved to proceed with
their development plans.
Employment of Howard Ddilgren & Associates
For Completion of Rezoning Study For
Moratorium
Page 2
August 1,-1984
31 Try to take the work completed todate by Mr. Shardlow and
finish it with City staff time. This alternative is not
satisfactory because the appropriate City personnel is
not available for a crash program of this sort.
RECOMMENDATION
I recommend alternative number I even though we are at the top
of the ceiling Council established at its July 17th meeting. Fur-
thermore, I recommend that Mr. Shardlow's agreement with the City
require that he contact us as soon as his fees have reached the
$1,500.00 mark. Assuming we will be near completion, I would re-
quest that Council authorize staff to make additional payments up
to $1,700.00 based upon receipt of the proper hourly billing
information.
ACTION REQUESTED
Authorize the appropriate City Officials to enter into a letter
of agreement with John Shardlow of Howard Dahlgren & Associates
for planning services for the study of certain rezoning questions
along County Rd. 17 at a price not to exceed $1,700.00.
'KA /bn
6l
MEMO TO: John K. Anderson, City Admin.
FROM: Judith S. Cox, City Clerk
RE: Nomination to Planning Commission
DATE: August 3, 1984
INTRODUCTION:
The City has advertised for applications for a vacancy
on the Planning Commission.
TT A 0T7 n"f%T T1Tl _
In addition to the two applications received, two pre-
vious applicants were called to see if they might still be
interested in an appointment. Mr. Mensing said he is still
interested in being appointed to the Planning Commission
and Karen Briese is out of town until the end of August, so
staff was unable to speak with her.
A0T T nK7 TT" r' f%X AIS A T-T\TTI.
Make nominations to fill the unexpired term on the
Planning Commission.
JSC/bn
PLANNIN MMISSION
December 29,19';3
Charles A. Hensing
117 S. Fuller
Shakopee, MN 55379
Att: Judith Cox
Shakopee City Council
129 E. 1st Ave.
Shakopee, MN 55379
Dear M3. Cox:
I,am interested in and am applying for the vacant seat on
the Planning Commission.
After graduating from Mankato Vocational Technical Institute
with a degree in Sales and Management, I took up residence in
Shakopee and pursued a career in business where I had managed
the local Kentucky Fried Chicken for 2 years and have been
the proprietor of Nampach's Restaurant for the past 8 years.
Besides owning my own business, I am the holder of a Minnesota
State brokers license which enables me to be employed at
ERA -Laurent Realty as a real estate agent.
I feel I can be an asset to the Planning; Commission be-
cause of my thorough knoNledge of Shakopee and all my busi-
ness and real estate experience.
Thank -you for
t� your consideration,
Charles A. Mensing
smb
July 24, 1984
JUL2�-)1984
Mr. John Anderson
City Administrator
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
Dear Mr. Anderson:
It is my understanding that Fred Coller has resigned his position
with the Planning Commission of the City of Shakopee; I hereby,
respectfully submit this letter as my application to fill that
vacancy.
There are a number of reasons I believe I could do a good job
for the City of Shakopee by serving as a member of the Planning
Commission:
1. A direct working relationship with the Planning Commission
during my employment with the City of Shakopee for over 5 years.
2. As an employee of the City of Shakopee's Planning Department,
it was necessary for me to research the City Code and at times
confer with City staff on various planning decisions, all of
which I found challenging and gratifying; by serving as a member
of the Commission, I could continue my growth in that area.
3. Working directly with the Community Development/Planning
staff allows me the benefit of understanding specific needs which
could perhaps lend an appreciation of approaches on Planning
Commission actions.
4. Leadership training has been afforded me through the Shakopee
Jaycee Women. For the past 9 years, my membership with this
organization has placed me in decision-making situations as well
as various leadership roles, including that of President.
5. No allegiance to any "special" interest group.
6. My family and employer are supportive of this opportunity.
It is not my desire to "replace" Fred Coller. I contend his
expertise will be a great loss to the Planning Commission; my
desire is to do the best job possible to promote the continuous
growth and development of our community and look forward to the
challenges of working with individuals who have planning -related
needs.
r
Mr. John Anderson July 24, 1984
Application - Planning Commission Page -2-
Since membership on any other Council -appointed Commission or
Committee does not, at this time, hold any "heartfelt" interest,
I thank the Mayor and City Council for their consideration of
my interest in this position on the Planning Commission.
ly,
can aaldeghem
Holmes
akopee, MN 55379
CITIZENS STATE
OF SHAKOPEE
1100 EAST 4th AVENUE SHAKOPEE, MINNESOTA 55379 TEL.: (612)445-8200
July 26, 1984
John Anderson
Shakopee City Administrator
129 East 1st Avenue
Shakopee, MN 55379
Dear John:
This letter is written in response to the opening on the
City Planning Commission of Shakopee. I would very much
like to be considered for that position.
As a relative newcomer to Shakopee, I am impressed with
the work that has been done recently on the Planning
Commission and would like to use my knowledge of real
estate and real estate lending to further benefit the
city.
Thank you in advance for your consideration in this matter.
Sincerely,
CITIZENS STATE BANK OF SHAKOPEE
James A. Weeks
Chief Operating Officer/Cashier
JWpw
//k
MEMO TO: Mayor and Council
FROM: John K. Anderson, City Admin.
RE: Appointment of Citizen To
Serve on Scott County's
Criminal Justice Advisory
Committee (CJAC).
DATE: July 26, 1984
INTRODUCTION
The Shakopee Council, at its regular July 17, 1984 meeting,
received a communication from Scott County advising the City
that there was a slot on the Criminal Justice Advisory Committee
(CJAC) which was initiating a Jail Planning Subcommittee which
was to hold its first organizational meeting July 25th. Since
none of the City's Civil Service Commissioners could serve on
this Committee as in the past, Council asked staff to check
with previous applicants for a position on the Civil Service
Commission.
APPLICANTS
The City Clerk reviewed the list of applicants the City has
had for service on the Police Civil Service Commission during
the past several years. Interested citizens not appointed to
that Committee included Janet Williams, Steve Strehlow and
Michael Bennington in 1983. It also included T.R. Born, John
Neely and Dan Topel in 179 and finally Clint Hammer in '78.
All seven of these candidates were contacted to determine if
they were interested in appointment to the CJAC as a citizen
representative for the City of Shakopee.
Janet Williams lives in Savage and, therefore, could not
serve. The other six candidates all indicated that they would
be willing to serve on the Committee or were interested in
serving on the Committee.
ALTERNATIVES
1] Seek more specific information about each of the
candidates by having them provide a brief written
description of their service to the community and/or
by having them appear before Council.
21 Make a decision based on Council's familiarity with
these citizens and make an appointment without further
information gathering. This is the most frequent
method used by Council in appointment to Boards and
Commissions.
Appointment of Citizen To
Serve on Scott County's
Criminal Justice Advisory
Committee (CJAC).
Page 2
July 26, 1984
31 Make no appointment. This alternative would probably
be detrimental to the City because we would not have
a representative participating in the jail planning
activities.
RECOMMENDATION
I recommend alternative number 2 unless there is some
specific reason why Council needs more information before it
selects a candidate to serve on the subcommittee. This
activity could be a stepping stone to service on the Police
Civil Service Commission or other City Boards and Commissions
for the citizen selected.
ACTION REQUESTED
Pass a motion appointing a citizen to the Scott County
Criminal Justice Advisory Committee to represent the City of
Shakopee in the Committee's deliberations over jail planning.
NOTE: Judy Cox caught that the Janet Williams called is the
wrong Janet Williams. After calling the Janet Williams
who does live in Shakopee (and who is on the Cable
Commission) she indicated that she was interested in
being appointed to the Scott County Criminal Justice
Advisory Committee at this time.
JKA/bn
rte;
MEMO TO: Mayor and Council
FROM: John K. Anderson, City Admin.
RE:- Speeding in The Alley Behind
Dunning Hardware and the
Eagle Pet Shop.
DATE: July 26, 1984
INTRODUCTION
The evening that the Downtown Committee held their public
meeting on the Downtown Plan, two downtown merchants approached
me regarding the speeding in the alley behind their businesses.
Jim Dunning and Ed Dressen asked if the City could place speed
bumps in the alley once again to control speeding in the alley.
BACKGROUND
The City did have some speed bumps in the alley several
year's ago. The bumps did control the speed but they also
caused some drainage problems during the spring thaw.
The Public Works Director recommended against speed bumps
in the alley for several reasons: (1) Maintenance of the speed
bumps is difficult; (2) Snow and ice removal becomes extremely
difficult with speed bumps; (3) There is increased City liability
for damages caused by the bumps to vehicles, bicyclists or
pedestrians.
The Legislature passed a new law which authorizes Munici-
palities to sign alleys with a speed limit of 10 mph. This
new law has not been implemented anywhere in Shakopee and
posting of 10 mph signs in the alley would be a test case.
ALTERNATIVES
1] Maintain the present alley conditions with no speed
bumps and no signing.
2] Install speed bumps as requested by the above men-
tioned merchants to slow traffic in the alley. This
alternative would probably best slow traffic but
would cause problems 1 - 3 listed above.
3] Post the alley with a speed limit of 10 mph and then
provide periodic enforcement of the speed limit by
the Police Department. This alternative will probably
be less effective then speed bumps but has minimal
cost and may provide some relief for the merchants
who feel there is a speeding problem.
Speeding in The Alley Behind
Dunning Hardware and the
Eagle Pet Shop.
Page 2
July 26, 1984
RECOMMENDATION
I have reviewed the alternatives with the City Engineer,
Public Works Superintendent and Chief of Police and we agree
that the City should try alternative number 3 for the reasons
listed above.
ACTION REQUESTED
Direct the appropriate City Officials to post the alley
in block 23 with speed limit signs of 10 mph.
JKA/bn
ism
MEMO TO:
FROM:
RE:
DATE:
Mayor and Council
John K. Anderson, City Admin.
Purchase of City
By Scott County
Improvements.
July 27, 1984
INTRODUCTION
Right -Of -Way
For CR 83
Recently Council received a notice that the Scott County
Highway Department was acquiring right-of-way for the improve-
ment of CR 83. LeRoy Houser was directed to attend a site
viewing with Mr. Frank J. Wicker, the appraiser appointed by
the Scott County Board for the purpose of establishing the
fair market value of the City -owned land in question. Mr.
Wicker established the value of the land in question at
$351.00 and Mr. Housercrncurs with that appraisal.
COMPLICATION
Scott County has forwarded to us the official appraisal
for the right-of-way to be taken, and has included a letter
from the former City Administrator suggesting that he would
ask City Council to deed the land at no cost. Clearly the
amount of land involved and the amount of money involved are
not the issue. The issue is which coarse of action Council
will take as a matter of policy.
ALTERNATIVES
1] Stand firm and no the County that we are interested
in receiving the $351.00.
2] Agree to sell the right-of-way in question to Scott
County at no cost. It is clear that the County has
requested that we select this alternative; however,
Mr. Reeder's letter indicates that he would "ask"
the City Council to deed this land to the County at
no cost. I believe this in no way has committed
City Council.
31 Apply the City's current policy for acquiring right-
of-way to this purchase request by Scott County.
Specifically, explain to the County that if all right-
of-way acquired is donated,the City will donate its
right-of-way, but if the County pays for any right -of
way the City would like to be paid just like other
property owners. This project will be paid for by
ad valorem taxes collected County -wide by Scott
County and/or any State or Federal aid the County
chooses to apply to the project. Therefore, it is not
exactly like a City project which includes assessments
thus making this approach less significant in terms of
1JIVP"
Purchase of City Right -of -Way
By Scott County For CR 83
Improvements.
Page 2
July 27, 1984
the equitable sharing of project costs.
RECOMMENDATION
The City Engineer, Building Inspector and I have no
particular reason to favor one alternative over another.
Therefore, I recommend alternative number 3 because it will
insure that the County treats the City of Shakopee like any
other property owners involved in the improvement project.
ACTION REQUESTED
Pass a motion authorizing the appropriate City Officials
to sell 0.088 acres of the City's one acre Eagle Creek Thrift Shop
site to Scott County for a permanent road easement for the
improvement of County road 83. Said sale price to be $1.00 if
other such takings for the improvement are obtained by the County
for $1.00, or $351.00 if other road easement purchases are
acquired at their appraised value as per the appraisal submitted
to the City dated July 26, 1984, Project No. CP 84-83-02 prepared
by Frank Wicker.
JKA/bn
SCOTT COUNTY
HIGHWAY DEPARTMENT
COURT HOUSE A106
SHAKOPEE, MN. 55379.1396 (612)-445-7750, Ext. 348
f 1 rP"
BRADLEY J. LARSON' *tla
Highway Engineer
DANIEL M. JOBE 27 1984
Asst. Highway Engineer , �,
July 26, 1984
City of Shakopee
John Anderson, City Administrator
129 East lst Avenue
Shakopee, Minnesota 55379
RE: CP 84-83-02
Dear Sir:
Enclosed is our standard offer letter used in right of way purchasing with
the appraised value of the taking for the City of Shakopee's property for
the above referenced project. When this project was originally proposed,
in 1977/1978, the City Administrator at that time stated in a letter that
he would ask that the City of Shakopee donate this property (see letter
enclosed). Vie would appreciate you presenting this to the City Council
for consideration as soon as possible as this project is related to the -
development of the Shakopee Racetrack.
If you have any questions or would like any further explanation, please
contact this office.
DIVIJ : re
Enclosure
cc: Frank J. Wicker
Sincerely,
Daniel 11. Jobe, P.E.
Assistant County Engineer
An Equal Opportunity Employer
h
CITY OF SHAKOPEE
i
INCORPORATED 1870 1111
1.29 E. FIRST AVE. 55379 ;e°a
1,C
February 1-5, 1978
Mr. Ery Prenevost
Highway Engineer
Scott County
428 Holmes Street
Shakopee, Minnesota 55379
Dear Erv:
I will be happy to ask the City Council to deed this land to
you at no cost, if you prepare all the necessary documents. When
you get them to me, I will put it on our next available agenda.
DSR/jsc
Sincerely,
Dc�tiglas S. Reeder
City Administrator
r t o f P r o c7 r os s
An Equal opportunity Employer
To: City of Shakopee
Date July ?6, 1984
Project No. CP 84-83-02
Parcel No. 19
Owner Attn: John Anderson Ci— of Shakopee __
Property Address 129 E. 1st Ave. Shakopee, MN 55379
Property Description SEE ATTACHED
Dear Sir:
The County of Scott hereby submits to you an offer of $ 351-00
which amount is its appraised fair market value of the above referenced property
and/or certain rights therein, disregarding the impact, if any, upon the market
value caused by the proposed highway improvement.
The County's appraisal of fair market value is based on appraisals made by
Mr. Frank J. Wicker, 15870 Franklin Trail S.E., Prior Lake, Minnesota 55372,
who was appointed by the County Board for this purpose. This offer does not
prohibit you from donating the land necessary to construct this highway project.
You will be contacted shortly to review this offer and the project. At that
time you can express any areas of concern related to the project. To aid in
your decision, you may want to secure your own appraisal. The County of Scott
will reimburse you for the reasonable market value of appraisal services
actually and reasonably performed.
Minnesota law also provides that the owner and/or occupants of property being
acquired will be reimbursed for the actual cost of moving personal property
and for certain incidental costs incurred by the property owner in transferring
title to the County.
If you decide to accept the County's offer, the land will be acquired by
easement and you will be paid upon satisfactory evidence of merchantable title.
If the title is faulty or the offer is unacceptable, you may have your property
acquired by eminent domain proceedings.
This letter is furnished to inform you generally as to procedures and your
rights in this acquisition. You should consult your attorney if you desire
more detailed legal advice.
I, or members of my staff, will be glad to meet with you to answer any questions
you may have.
It is respectfully requested that you acknowledge receipt hereof by signing
the attached copy in the space provided. Signing this acknowledgement does not
in any way commit you to an acceptance of the offer.
Sincerely,
B. J. Larson P.E.
County Highway Engineer
Date Owner
Receipt is acknowledged of original of
this letter and the legal description of
the property and/or rights to be acquired.
�. PARCEL No. 19
r
1.
SALIENT FACTS
Owner: City of Shakopee
Size: One Acre
Zoning: Agricultural
Present Use: Non -Profit Retail (Thrift Shop)
Currently non -conforming use,
allowed under government building
section in zoning ordinance.
Permitted because of non-profit
status.
highest � Best Use: As permitted under present zoning.
Agricultural. Re -zoning to B-1
would result in a Higher and better
legal use and higher land value.
Type Taking: A permanent road easement of 0.088
acres.
PARCEL NO. 19 (continued)
p .rr'
Comparable Land Sales Fact Sheet
The above sales were deemed most comparable to the subject.
Differences in size, location and time of sale will be adjusted
below.
Comparable
Land Sales
Acre
Chart
Sale
Sale Price
Sale#
Date
Size
Zoning
Price
Location
Per Acre
4
-2/82
10.68
R-1
$31,500
2 mi. SW
$ 2949
11
4/82
10.4
R-1
26,000
4-1/2 mi.SE
2500
12
3/83
10.0
R-1
30,000
5 mi. SE
3000
Mean
Mean
$ 2882
The above sales were deemed most comparable to the subject.
Differences in size, location and time of sale will be adjusted
below.
Comparable
Land Sales
Adjustment
Chart
Sale Price
Net Adj.
Indicated per
Sale# Per Acre x
Time x
Size =
Factor
Acre Value
4
$ 2949
1.07
1.43
1.S3
$ 4512
11
2500
1.06
1.43
1.50
3750
12
3000
1.00
1.42
1.42
4260
Mean
$ 4174
"Say",
$ 4200
Easement Value
Size x Per Acre Value x Easement Factor = Just Compensation
0.088 $4200 .95 $ 351
Conclusion
The construction of the public improvement is considered to neither
cause a severance damage nor create a special benefit. Therefore,
our opinion is as follows:
*Value before taking $ 4,200
Value after taking 3,849
Value of taking $ 351
The Westerly $0.00 feet of the following described land:
11 IvV-1
That part of the Southwest Quarter of the Southeast Quarter of Section 9, Township
115, Range 22, described as follows:
Beginning at a point 32 rods North of the Southwest corner of the Southeast
Quarter, thence running 13 rods, thence North 10 rods, thence in a Northwesterly
direction about 13.70 rods to a point 46 rods North of said Southwest corner
of the Southeast Quarter, thence South 14 rods to the place of beginning.
Containing 0.088 acres in addition to the existing highway rights-of-way as contained
thereon.
Memo to: John K. Anderson, City Administrator
From: Marilyn M. Remer, Sr. Accounting Cl
Re: Probation Termination
Date: August 1, 1984
Introduction & Background
Council approved Resolution No. 2172 creating the position of
Community Development Director at it's October 4, 1983 meeting.
According to personnel policy all appointments and promotions are
subject to a probationary period of six months.
Jeanne Andre, Community Development Director has completed the
required six-month probation period as of April 3, 1984. I
recently assumed the coordination of many personnel duties, and
discovered that this had been neglected to be brought to Council for
appropriate action. I am, therefore requesting Council terminate
her probationary status effective April 3, 1984.
Alternatives
1. Continue probation
2. Terminate employee
3. Terminate probation
Recommendation
Alternative No. 3
Action Requested
Move to terminate the probationary status of Jeanne Andre effective
April 4, 1984.
-r N c`"1 V) h 00
O O O O O O O
r-1 .--1 r•1 r -t � � �
O
r-1
N
O
v1
-4
O
O
O
O
O
N
I'D
O
O
O
o0
h
f•
h
0�
O
O
IJ0
N
N
N
C)
O
O
ti0 t0
.D
Cl)
1.0
O
t
O
�
�
N
M
h
-T
M
.-r
N
M
�
.-d
�
N
cd
•.T
M u•1 h h 111
.--r
M
tri
ro
Irl
u
00 \.O O1 1.0
N
U
r-1
,-1
Ln
O1
00
O
G
q
O Ln
p
O
1-1
O
H
�
-14
O
v
14
U
u'1
N
.--1
U
m
.--1 .•-1
N N
ro
O
p
a}
m
�
00
U
G
00
00
00
M
w
o
v
G
ro
u
m
ro
r
ro
O
r-1
N
M
7
U)
M
O
00
01
�D h
h
!�
h
h
h
h
h
f•
h
O O
O
O
O
O
O
O
O
O
p
ti0 t0
.D
�0
1.0
I'D
I'0
�D
�
�
h
-1
.-r
.--1
.-1
.-r
N
�
�
.-d
�
O
O
C'1
O
O
h
M
O
M
cr) p
'1r)
O
00
O
O
00
0o
O
h
h p
hO
O
N
cy;
01
M
O
O
O
N
N
O
h
Ul
al�
'-1
O
N
h
.--1
m
--�
h
tr1
N
01
.-r
d1
Cl)
N
cd
•.T
M u•1 h h 111
.--r
M
tri
ro
Irl
u
4-1
O
l4
P4
O
O
O
O
cr)
-i
O O O O O
O
O
M
(D
O
h
M
O
M
OU')
srl u'1 111 cr1 O
O
O
O
O
N
0 0 0 0 0
Ln
O
00
O
O
00
00
O
h
vl N
N h h r� u1
?
b
00
Url
.--1
m
�4
�4
a
110
Ln
a
01
Cl)
O
cd
a
M u•1 h h 111
ro
O
ro
CO
u
00 \.O O1 1.0
N
.--1
r-1
,-1
Ln
O1
00
O
N
q
O Ln
p
O
1-1
.-1
M
�
-14
110.-�
v
14
h
u'1
N
.--1
j
m
.--1 .•-1
N N
ro
O
p
O
m
�
M M -4 -T
w
G
00
00
00
M
can
00
Irl
a)
P s
u
c)
ro
r
ro
x
rn
cw
Id
x
to
m
I•
-4
O
cy
m
34
O
O
b
N
N M h a> 01
O
�
01
•-
4-4
r
-.T It -T -7 'T
-ZT
�J
z
G
U
v
N
o
I
u
o
F -I
u
O
u
v
x
o
rr
o
a
It
0
01
h
C`1 rr 00
OCD
ro
O
O
�
;
O
z
Ul
O
z
m
r4
ro
p
O
O
O
O
O
°;
- N
N M r-
E
O
01
r-1
cn
7 +
1-r,^1
cr1
?a
p
m
S4
O
U)
cd
a�
rrl
(ru
U)
. ,i.1
. -1L
o
o
a)
ro
o
u
m
w
o
m
Q
w
a3
c=
U
rz
O O O O O
cn
3
as ro
w
x
cn
'-,
w
U
N N
H
w
CN
,-1
4
r-1
P-+ — r- M .-1
NN
co
•
N
N
N
N
M Cl)
.•-1 .-a--i
O
O
,_.1
N
111
C`1
M M M r`� M
0
C'1
01
01
01
01
a\
01
N N
M Com` M c'`) Cl
v
�
tr
�
o:
•�
00
Lr)
m ro
r+
C N N N
r1
O
co
00
00
00
YJ
ro
O O
O O O r N
l
3
>
•�
ul
1
cn
N b r 1
0A
•j
a)
r 1
} O '3
pa
r1
U
U
is
C
O
C • a) p\
m
U
Mw
H
H
4
cd
m
a1
m
(�%
•rl
•r -I
H a) r-1 ;J
•H
H
a
H
H
a)
cd
a)
ro
co
> --I�
U a)
a )
; -4r
,
ca
cn
w
w
L)
tmd
H
i 4
m
O\
u
0D
,-I
�
q
v
o U M d
m
ro
u
O
u
u
u
u
a
U
P4
R.
4-4
.r: 00
a
•H
S4
•H
-1
•rl
•H
•"'�
N
�
N
i
:3
::5W
x N\ W-1 u
G
O
v
cd
aJ
W
?-
3
PA
M
M
ti
a
H •-+ z U�
H
w
P�
w
P4
x
x
x
w
w
4-1
O
l4
P4
O
O
O
O
cr)
-i
O O O O O
O
O
M
(D
O
h
M
O
M
OU')
srl u'1 111 cr1 O
O
O
O
O
N
0 0 0 0 0
Ln
O
00
O
O
00
00
O
h
vl N
N h h r� u1
O
O
00
Url
.--1
N
M rT 00 N ••-1
h
O
110
Ln
01
01
Cl)
O
--1
O
M u•1 h h 111
� O
O
N
Nm
00 \.O O1 1.0
N
.--1
r-1
,-1
Ln
O1
.-r
O
N
h
O Ln
p
O
1-1
.-1
M
d'
M �7 I'D 00
110.-�
.-+
.-a
h
u'1
N
.--1
�+
m
.--1 .•-1
N N
rO
(�
O
p
O
N
M
M M -4 -T
N
O
00
00
00
M
Ln
00
Irl
O O
0 0 0 .-r N
O
O
O
.__I -4 -4
-4
O
O
O
O
O
O
O
N
N M h a> 01
O
O
O
O
O
O
0 0 0 0 0
O
O
O
O
O
O
O
O
O
O O
O O O O O
1-1
--1
.-1
1--1
r--1
e -i -4 — -4 -4
1-4
-.4 .-1 .--1 .-i .-1
O
O
O
O
O
O
0 0 0 0 0
O
O
O
O
O
O
O
O
O
O O
O O O O O
r•-1
r -I .-4 r-1 r-1 r -I
r-1
.--1
r-1
-4
.--1
r--1
.--1
r -I
.--I
r-1 .--i
_
r9 r•i r-1 rl .--I
Ln
1�0
1-1
.-1
r -A
�O
h h h r� r.
01
.-+
.-a
r-1
.-1
.--1
r-1
r-1
.--1 .•-1
.-1 .-a .-1 Ur 1�
00
Irl
p
O
N
N
N N N N N
Irl
O
00
00
00
00
00
00
Co
O O
0 0 0 .-r N
O
O
O
.__I -4 -4
-4
O
O
O
O
O
O
O
N
N M h a> 01
O
O
01
•-
r
-.T It -T -7 'T
-ZT
�J
p
O
O
O
O
O
C 1
4 a .-1 -4
O
O
O
01
h
C`1 rr 00
OCD
p
O
O
O
O
O
O
O
p
O
O
O
O
O
O
- N
N M r-
0
O
O
01
r-1
cn
.--1
Irl cr1 Lr) VN N
cr1
N
p
O
O
O
O
O
Cl)
O
O
O
rn
O
O O O O O
01
O
N
'-1
N
O
h
Cl)
N N
O O O O O
_O
CN
,-1
4
r-1
P-+ — r- M .-1
NN
co
•
N
N
N
N
M Cl)
.•-1 .-a--i
O
O
,_.1
N
111
C`1
M M M r`� M
111
C'1
01
01
01
01
a\
01
N N
M Com` M c'`) Cl
o:
00
Lr)
\N
C N N N
r1
O
co
00
00
00
YJ
00
O O
O O O r N
l
i
00 00 00 CO
O O O O
1-4 -4 1 r 1
0 0 0 0 0 0 0 0 0 0 0 0 0 O
.-1 r --i r-1 1-1 -- . ri r e 1-1 .1 r . r-1
0 0 C 0 0 0 0 0 0 0 0 0 0 O
r-4 r1 r1 . --4 '--1 .-i r1 r *-1 r n' 1--1 1-1
r-1 .-I •-1 •-1 r1 .-i v 1-1 .-1 r . r--1 r r-1
O O O 0 0 0 0 0 0 0 0 0 0 O
vl V-) Ir)
N r-1 Cl) Ln
v' M M Cl)
m
N M -t
tr) Lr) tr1
N .-+ M tr)
O'
cz
cr)
O
m
NN
O O O O O O r1
N
O
00
00
Gn
110�t
ro
m
�7
.t
.-1
00
I
CO
G
v
G
r1
O
00
O
t!}
tr}
cn
CL
a-1
C]
G
!r
41
N
t�
N
41
O a
0 0 0 0
r- M "0 N .-1 00
r+
Irl CO
crl O L l r1
00 r` 00 Ol 00 M
O
00 �.O
o-, c) 0
O 00 , M Lr
O
�t . r-1
.-1 M -4 r -i
r` d' ---t v1 v) N
�t
.-+ N .--1
.-4 -4
r1
v) H
a�
O
Ham+ 0 0 41
2
cd m O pH H .-i SO
Q) ri G N o a)
+-
u
0
m
�n
w
d
v
co
G
O
cr) "0 M I !
H
. 1 �0 r` -1
O .-� N NN Lr) Lr) 00 00 Op
H
4J
(
H
C�
t 4
G
zs
O ' =
O
ri
H
0 0 0 0 0 0 0 0 0 0 0 0 0 O
.-1 r --i r-1 1-1 -- . ri r e 1-1 .1 r . r-1
0 0 C 0 0 0 0 0 0 0 0 0 0 O
r-4 r1 r1 . --4 '--1 .-i r1 r *-1 r n' 1--1 1-1
r-1 .-I •-1 •-1 r1 .-i v 1-1 .-1 r . r--1 r r-1
O O O 0 0 0 0 0 0 0 0 0 0 O
vl V-) Ir)
N r-1 Cl) Ln
v' M M Cl)
m
N M -t
tr) Lr) tr1
N .-+ M tr)
ri 1-1 .-1 .-i N .--i
.-1 N 00 N .-t N r-1
cz
-t M M M
M -7 .-1 M "0 .0 M
O O O
u
O O O O O O r1
00 00
M
CN M cN) c l
M
u
00
0 0
-t It --t
ro
00
z
00
I
CO
G
v
G
r1
O
O
t!}
V}
cn
CL
a-1
C]
G
41
N
t�
N
O a
0 0 0 0
r- M "0 N .-1 00
r+
Irl CO
crl O L l r1
00 r` 00 Ol 00 M
O
00 �.O
o-, c) 0
O 00 , M Lr
O
�t . r-1
.-1 M -4 r -i
r` d' ---t v1 v) N
�t
.-+ N .--1
.-4 -4
r1
v) H
0 0 0 0 0 0 0 0 0 0 0 0 0 O
.-1 r --i r-1 1-1 -- . ri r e 1-1 .1 r . r-1
0 0 C 0 0 0 0 0 0 0 0 0 0 O
r-4 r1 r1 . --4 '--1 .-i r1 r *-1 r n' 1--1 1-1
r-1 .-I •-1 •-1 r1 .-i v 1-1 .-1 r . r--1 r r-1
O O O 0 0 0 0 0 0 0 0 0 0 O
vl V-) Ir)
N r-1 Cl) Ln
v' M M Cl)
.-1 N 00 N •--1 N --4
M -:I- , M "O �O Cl)
N M -t
tr) Lr) tr1
N .-+ M tr)
ri 1-1 .-1 .-i N .--i
.-1 N 00 N .-t N r-1
1-1 .-+ r-1
-t M M M
M -7 .-1 M "0 .0 M
O O O
--4C)
O O O O O O r1
00 00
M
CN M cN) c l
M
m M M cYf�l M Cl) rl
00
0 0
-t It --t
00 M O O �0 �0 O
00
O Lr) Lr) -1 O O O "0 O
n
r— N O O Ln N O
00
00
0 0
00 M O O �0 �0 O
00
M r— O N
00
�t (1 N I
CO
Ol
r1
ri
t!}
V}
a-1
G
41
E~
O U1
• r -i
a1 N G G m
O N G
v) H
Ham+ 0 0 41
2
cd m O pH H .-i SO
Q) ri G N o a)
G �3 u I ! �,>
ro G
d
U x U Cl 04 00 ONO ¢a H
O
cr) "0 M I !
H
. 1 �0 r` -1
O .-� N NN Lr) Lr) 00 00 Op
MEMORANDUM
TO: Jahn K. Anderson, City Adm i n i. st r*rmen
FROM: H. R. Spurrier, City Engineer
SUBJECT: Shenandoah Drive (N/S Collector
in Section 5, T115, R c`) I mpr� 984-4
DATE: July 18, 1984
INTRODUCTION:
Attached is Resolution No. 2283 a Resolution Ordering the im-
provement of Shenandoah Drive, by roadway.
BACKGROUND:
City Council will hold a public hearing on the improvment of
Shenandoah Drive, the North/So uth Collector on July 171 1984.
Eased on earlier conversations with property Downers, there are
two issues that will be raised at the hearing, one is the defer-
red assessment and the ether is the length of the roadway eaten --
s ion.
Most of the property owners that would Peceive a deferred assess-
ment were knowledgable attorneys and were skepticaj of the defer-
ral mechanism. As a matter of principal, I expect most proper-
ties will appeal the assessment when levied. The City has al-
ready asked the Condemnation appraiser, Shenehon & Associates,
Inc., to be prepared to undertake "Benefit" appraisals- shortly
after the condemnation work is complete.
The other issue raised was the question of how far the read
was extended. Mr. Scherber, Contract for Deed owner of the
40 acres adjacent and west of the (Racetrack site advised the
City of his interest in extending the roadway into his parcel.
I explained that this may not be possible if the construction
schedule is to be maintained, but I would check with the City's
consultant. Barton-Aschman will be prepared to address this
matter at the hearing.
After hearing the testimoney at the hearing, it is recommended
that City Council order this project by adopting, Resolution
No. 2283, a Resolution ordering the project and designating
the engineer.
ACTION REQUESTED:
Adopt Resolution No. 2283, a Resolution Ordering the Improvement
of Shenandoah Drive by Roadway, Public Wprovement 1984-4.
HRS/pmp
RE;SOLU_TION NO. 2263
A Resolution Ordering the Improvement of
Shenandoah Drive (N/ S Collector Street
Section 5,115,22) by Roadway
Public Improvement No. 1984-4
WHEREAS, Resolution No. 2263 of the City Council adopted
ed
the 19th day of June, 1984, fixed the date for a Council hearing
on the proposed improvement of the North-South Collector Street
by roadway in Section 5, Township 115, Range 22, Scott County,
Minnesota; and
WHEREAS, City Council subsequently named said North-South
Collector Street, Shenandoah Drive; and
WHEREAS, Ten (10) days published notice of the hearing
through two (2) weekly publications of the required notice was
given and the hearing was held thereon the 17th day of July,
1984, at which all persons des i r l nL to be heard were given an
opportunity to be heard thereon; and:
WHEREAS, the Shakopee Public Utility :_ ommi s i on has reviewed
said proposed project and gives favor -able recommendation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA
1. Such improvement is hereby ordered as proposed in Council
Resolution No. 2263 adapted June 19, 1984.
2. John C. Mullen, Barton-Aschman, Inc. is hereby designated
as the engineer for this improvement and he shall prepare plans
and specifications for making such improvement.
3. The work on this project is hereby designated as a part
of the 1984-4 Public Improvement.
Adopted in s session f the City Cc��_� �ci I f
the City of Sha k pee Minrs��ta, held this �C-kday � �f
19 .
Mayor of the City of Shakopee
ATTEST:
fi
City Clerk
App pq,ed as to form this _ /day of
City ATtorney
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Resolution of Appreciation to Fred Coller
DATE: July 25, 1984
Introduction
Pursuant to your request the attached resolution has
been prepared which expresses Council's appreciation to
Fred Coller for his years of sercice on the Shakopee Planning
Commission.
Recommended Action:
Offer Resolution No. 2285, A Resolution Of Appreciation
to Fred Coller, and move its adoption.
RESOLUTION NO. 2285
A RESOLUTION OF APPRECIATION TO FRED COLLER
WHEREAS, Fred Coller served on the Shakopee Planning
Commission from February, 1976 to June, 1984 and
WHEREAS, Fred Coller served as Vice Chairman of the
Planning Commission from January, 1978 to January, 1980 and
WHEREAS, Fred Coller has unselfishly contributed many
hours of service to the City of Shakopee during his eight
and one-half years on the Shakopee Planning Commission.
WHEREAS, Fred's interest and dedication to his duties
on the Planning Commission were essential to the many
important accomplishments of that body over the last eight
and one-half years.
NOW, THEREFORE, BE IT RESOLVED by the Shakopee City
Council, on behalf of the residents of Shakopee and on behalf
of the City Planning Commission and the City Staff, that the
Shakopee City Council does hereby extend to Fred Coller the
deep appreciation of the City for his years of civic interest
and dedicated service to the community.
Adopted in regular session of the City Council of the
City of Shakopee, Minnesota, held this 7th day of Au ust,
1984.
Mayor of the City—of Shakopee
ATTEST:
City Clerk
Approved as to form this 7th
day of August., 1984. --
City Attorney
(1J
MEMO TO: John K. Anderson, City Administrator
FROM: Barry A. Stock, Admin. Aide/Transit Coor. ),2c,
RE: A Resolution Amending Resolution No. 2179
Adopting the 1984 Budget.
DATE: August 1, 1984
Introduction:
The transit budget must be officially approved as part
of the 1984 Budget before expenditures associated with the
program can be authorized by city officials.
Backqround:
While a Council approved transit budget has been in place
some time in the required MnDOT application format, it has not
been officially adopted as an amendment to the City's 1984
Budget. In order for staff to proceed with the marketing activ-
ities associated with the transit program. Resolution No. 2287
amending the 1984 Budget to include transit must be passed. This
action would allow the appropriate city officials to authorize
expenditures associated with the transit program.
The attached resolution reveals projected expenditures for
the transit budget from July 1, 1984 to December 31, 1984 are
$111,650. Anticipated revenues from fare box collections for
the program are projected to be approximately $21,712. The pro-
posed City formated budget for transit is shown as attachment #2,
The $89,93u balance deficit will be reimbursed by Mn/DOT through
the City's MTC tax contribution.
Alternatives:
1. Adopt Resolution No. 2287 amending Resolution No. 2179
adopting the 1984 Budget.
2. Do not adopt Resolution No. 2287.
3. Take no action.
Recommendation:
Staff recommends alternative no. 1.
Action Requested:
Move to adopt Resolution No. 2287 amending Resolution No.
2179 adopting the 1984 budget.
Resolution No. 2287
A RESOLUTION AMENDING RESOLUTION No. 2179 ADOPTING THE 1984 BUDGET
WHEREAS, the Shakopee City Council did pass Resolution
No. 2179 adopting the 1984 Budget on November 1, 1983, and
WHEREAS, subsequent events and circumstances make it
desirable to amend said budget,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the 1984 budget is hereby
amended as follows:
TRANSIT FUND
Expenditures $111,650
Revenues $ 21,712
Balance (Deficit) ($ 89,938)*
*Balance deficit to be reim-
bursed by Mn/DOT through the
City's MTC tax contribution.
Adopted in session of City Council of the
City of Shakopee, Minnesota, held this day of
1984.
Mayor of the City of Shakopee
ATTEST:
City Cler
Approved as to form this ,
day of , 1984
City Attorney
Attachment No. 2
BUDGET WORKSHEET
Div 17 Community Development 142 Dial -A -Ride
OBJECT DESCRIPTION 1984 Approp.
4130
SALARIES
3,200
4140
PERA
140
4141
PENSIONS -FICA
228
4151
WORKMENS COMP. INSU.
32
****
TOTAL PERSONAL SERVICES
3,600
4210
SUPPLIES
1,250
4310
PROFE7SIONAL SERVI
7,500
4350
PRINTING & PUBLISH
4,000
4370
PURCHASE OF SERVICE
60,000
4380
RENTS
500
4499
MISCELLANEOUS
700
****
TOTAL SUPPLIES & SERVICES
73,900
TOTAL
AMOUNTS THIS PROGRAM
$77,500
Attachment No. 2 Con't.
BUDGET WORKSHEET
Div 17 Community Development 143 Van Pool
OBJECT DESCRIPTION
4130 SALARIES
4140 PERA
4141 PENSIONS -FICA
4151 WORKMENS COMP. INSU.
**** TOTAL PERSONAL SERVICES
4210 SUPPLIES
4310 PROFESSIONAL SERVI
4350 PRINTING & PUBLISH
4370 PURCHASE OF SERVICE
4380 RENTS
4499 MISCELLANEOUS
**** TOTAL SUPPLIES & SERVICES
TOTAL AMOUNTS THIS PROGRAM
1984 Ap ro
1,600
70
114
16
1,800
250
1,500
1,500
25,750
1,000
2,300
Q0 inn
MEMO TO: John K. Anderson, City Admin.
FROM: Judith S. Cox, City Clerk
RE:, Appointment of Election Judges
For Primary Election.
DATE: August 2, 1984
INTRODUCTION
It is necessary for Council to appoint election judges for
the September 11th primary election, at this time.
The election judges recommended for appointment are all
qualified and many have served as judges in the past and all are
willing to serve in the upcoming primary election.
I recommend a $.05/hr. increase in compensation which will
represent approximately an additional $60.00 for the two upcoming
elections. This is budgeted.
RECOMMENDATION
It is recommended that the individuals named in Resolution
No. 2289 be appointed election judges for 1984 primary election.
ACTION REQUESTED
Offer Resolution No. 2289, A Resolution Appointing Judges of
Election, and Establishing Compensation, and move its adoption.
JSC/bn
RESOLUTION NO 2289
A RESOLUTION APPOINTING JUDGES OF ELECTION,
AND ESTABLISHING COMPENSATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, that:
1. The following persons are hereby appointed Judges
of Election for the five polling precincts within
the City of Shakopee designated in Resolution No. 2021,
adopted July 6, 1982:
FIRST PRECINCT
Regular Judges _ Winnie And r on, Chrm
Dorotry Breimhorst Gladys M Theis
Ruth 0"Reilley Susan N' wind
Marie Kocks
Add'1 Judges Donald Clemens Lillian Kopisca
Ann Noterman Marcie Schmitt
Berdie Hartman Robert Kubes
Joan Hart Bea Simon
Hazel Eckiund
SECOND PRECINCT
Regular Judges Marcia Spagno o, Co-Chrm
Ethel Schneider Carol Bishop
Beryl Barrett Barbara Runge
Kathy Gerlach
Add'1 Judges Paulette Rislund, Co-Chrm.
Carolyn Nevin Connie Berens
Candace Kra thorpe Joanne Kruger
Lois Breimhorst
Yonne Duede
Cheryl Bannerman
Marilyn Lang
THIRD PRECINCT
Regular Judges Maetta Jurewicz, Chrm
Nancy Huss _Kathryn Marschall
Joyce Schwartz PhyllisSSchgsso
Catherine Rader Loretta Jaspers
Jan Gerold
Marian Mahowald
Add'1 Judges Tyanne Breimhorst Dean Trutnau
A1_len M1uenzL' '-)er Orma Kram,
FOURTH PRECINCT
� v
Regular Judges Lillian Winandt Co-Chrm
Helen O'Brien Iiuriei Fenla on
Pat Clemens Doris Ann Sols th
Joan Lynch E i�ab h Effertz
Diane Karst J rmayne Leavitt
Add'1 Judges Glenda Soio ta, C-Chrm
_Sharon Fernholz Marge Bischoff
Marie Czaa is Delores Morke
Joanne Co ler
Muriel Koskovich
Denise Oldenberg_
Tom Game
FIFTH PRECINCT
Regular Judges Virgilla Ceske, Chrm
Marie Nigg Sally Juba
Rudy Maurine Judy Ess
Thea May
_
Louise Vyskocil
Bonnie Notermann
Carol Link
Mary Bongard
Add'1 Judges Mary Ann Mertz Brenda Fonder
Rita Steinhoff Dean Oberno to
Pat Pass Rose Jasper
Corrine McDonald
Pat Muenzhuber
2. The Election Judges shall be compensated for their
work at the rate of $3.40 per hour and the Chairman
of the Election Judges shall be compensated at the
rate of $3.90 per hour.
3. The proper officials be and hereby are authorized
and directed to do and perform all acts necessary
to carry out the terms, intents, and purposes of this
Resolution.
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held this 7th day of August,
1984.
Mayor of the City of Shakopee
ATTEST:
MEMO TO: John K. Anderson, City Admin.
FROM: Judith S. Cox, City Clerk
RE: Vacation of Alley in Block 1,
Torrence Addition
DATE: August 3, 1.984
INTRODUCTION:
Resolution No. 2257, adopted by the City Council on May
15, 1984, is unrecordable because some of the abutting lots
are Torrence property and a court order is needed to expand
the certificates.
BACKGROUND:
The vacation of the alley within the Resolution is unrecord-
able, however, if there were two separate Resolutions, one for
abstract property, and one for Torrence property, the vacating
Resolution containing the abstract property would be recordable.
Since it is the City's policy to place on record all vaca-
tions, deeds, easements and agreements whenever possible, it is
desirable to adopt two separate vacating Resolutions so that the
vacation can at least be recorded against the abstract properties.
ACTION REQUESTED:
1] Adopt Resolution No. 2290.
2] Adopt Resolution No. 2291.
JSC/bn
4
RESOLUTION N0. 2290
A Resolution Vacating the Public Alley in Block 1, According; to the Plat
of Terrence Addition, Scott County, Minnesota
WHEREAS, in adjourned regular session of the Citv Council of the City of Shakopee,
Minnesota, held on the 15th day of May, 1984, the Council did pass a Resolution
vacating the public alley in Block 1, according to theplat of Terrence Addition,
Scott County, Minnesota, and
67t2E6UAS, other than s,eneral zrfera.zce to the alley in question, the property
involved was not specifically described in said Resolution, an6
WHEREAS, it is the desire of the Council t:o specifically .iescribe the property
abutting and affected by said Resolution, The Shakopee City Council now passes this
Resolution as an amendment and supplement totesolta Ort ido. '2257.
TURE}!ORE, BE IT RESOLVED, the following described abstract property in Block 1,
of Terrence Addition, Scott County, Minnesota, described as Lots 1, 2, 3, 7 and the
North 25 feet of Lot 4, abut and are hereby relieved of any easement to the public
for an alley subject to a reservatJ on by Lite City of Shakopee, its licensees and
franchise holders a perpetual lb foot wide easement under, on, over and across the said.
vacated alley for utilities with the right to install, maintain, repair, lay and re --lay
the utilities by the City, its licensees and franchise holders.
3E IT FURThER RESOLVED, .that after the adoption of this keso_'ution, the orig=,inal,
Resolution No. 227 and this Resolution shall be placed on record so far as it
pertains to the above described property.
Adopted in
session of the City Council of the City of Shakopee,
Minnesota, held this day of 1 1984.
Mayor of the -City of Shakopee i
attest:
City Clerk
Prepared and approved as to form this
day of .. 1934.
City Attorney
=+
a
l
RESOLUTION NO. 2291
A Resolution Vacating theFublic Alley in Block 1, According to the Plat
of Terrence Addition, Scott County, Minnesota.
WHEREAS, in adjourned regular session of the City Council of the City of Sl"k.opee,
Minnesota, held on the 15th day of May, 1984, the Council did pass a Resolution
vacating the public alley in Block. 1, according to the plat of. Terrence Addition, Scott
County, Minnesota, and
WhL:RLAS, other than ,general reference to the allay in question, thu property
involved was not specifically described in said Resolution, and
WKEREAS, it is the desire of the Council. to zpecif.ica.11y describe the property
abutting and affected by said R.esolutian, the: Shakopee City Council now passes this
Resolution as an amendment and supplement to Resolution No, 2757.
THEREFORE, BE IT RESOLVED, the following described torrens property in Block 1,
of Terrence Addition, Scott County, Minneeota, described as Lot 4(except the North
25 feet), Lots 5 and b, abut and are hereby relieved of any easement to the public for
an alley subject to a reservation by the City of Shakopee, its licensees and
franchise holders a perpetual 16 foot wide easement under, on, over and across the said
vacated alley for utilities with the right to install, maintain, repair., lay and re-lay
the utilities by the City, its licensees and franchise holders.
BE IT FURTHER RESOLVED, that after the adoption of. this Itesolution, the original
Resolution No. 2257 And this Resolution shall be placed on record so far as it
pertains to the above described property.
Adopted in
session of the City Cuuncil of the City of Shakopee,
Minnesota, held this day of , 1934.
ATTEST:
Mayor of the City ofw Shakopee
City Clerk
Prepared and approved as to form this
day of1934.
_-- City Attorney
MEMO TO: John K. Anderson, City Admin.
FROM: Judith S. Cox, City Clerk 1:y(./r
RE: Roof Overhang Into Utility
and Drainage Easement.
DATE: August 3, 1984
INTRODUCTION:
Although the.Counci.l_ did vacate part of an easement upon
which a garage was built by Francis Vahnoutka, the roof still
overhangs into the remaining easement.
RA('TIPVOTTATn
The attached Resolution grants the property owner of Lot
3, Block 1, Scenic Heights First Addition the right of a seven
foot aerial intrusion over the utility and drainage easement
until it interferes with the use of the easement or until the
roof and building are removed or destroyed. This last action
by the Council should clear up any problems the property owner
might have, if and when he might wish to sell his property.
ACTION REQUESTED:
Offer Resolution No. 2292, A Resolution Permitting Aerial
Intrusion of Easement as Hereinafter Described.
JSC/bn
RESOLUTIO14 NO. 2292
A RESOLUTION PERMITTIA:G AERIAL INTRUSION OF EASEMENT. AS HEREINAFTER DESCRIBED
WHEREAS, on the 17th day of April, 1924, the City Council of the City of. Shakopee,
Passed Resolution No. 2244 vacating; the easterly 3 feet of the utility and drainage
easement lying along the westerly 10 feet of Lot 3, Block .1, according to the plat of
Scenic Heights First Addition to the City of Shakopee, Scott County, ^iir_nesota, and
WHEREAS, it has been made to appear to the Council. that even after the said
vacation above described the roof of the structure ori?inally built partially on the
original utility easement still overhangs the easement still in force by one and one-half
feet.
THEREFORE, BE -IT RESOLVED, by the City Council of the City of Shakopee, Minnesota:
1. T nt the City �xants to the owners of Lot 3, Block 1, ScE-nic Heights T'irst
Addition to the City of Shakopee, the right of aerial intrusion over the utility and
drainage easement lying along the west 7 feet of Lot 3, Block 1, according to the plat
of Scenic Heights First Addition in the City ,of Shakopee, Scott County, Minnesota, for
wich time until said aerial intrusion interferes with the use of the drainage and
tlti.lity easement by the -City or until the building and roof above referred to is removed
or destroyed; but, in the event of t'ie occurrence of such destruction, removal or
i,iterference with use, then without further action on the part of anyone, the said
per -mission to intrude abovethe easement ?vi.ng along the westerly 7 feet of Lot 3,
Block 1, Scenic Heights First Addition to the City of Shakopee will terminate and be of
no further force and effect.
BE IT FURTHER RESOLVED, that after the adoption of this Resolution the City Clerk
shall file a certified copy of Resolution No. 2244 and a certified copy of this
Resolution with the Countv Auditor and with the County Recorder of Scott County,
Minnesota..
Adopted in
session of the City Council of the City of Shakopee,
d:innesota, held this day of
1984.
��
H
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Adoption of Shoreland Ordinance, No. 1.49
DATE: August 2, 1984
Backaround:
At the June 5, 1984 meeting, the City Council approved
a motion to direct staff to prepare an ordinance to amend
Sections 11.02, 11.21, and 11.35 of the City Code to include
the recommended Shoreland Management regulations. Please
find attached, Ordinance No. 149, Fourth Series which amends
the above mentioned Sections of the City Code.
Action Requested:
Motion to approve and adopt Ordinance No. 149, Fourth Series.
. Vii► ,'j
ORDINANCE NO. 149
Fourth Series
An Ordinance of the City of Shakopee Amending Shakopee
City Code Chapter 11 entitled "Land Use Regulation
(Zoning)" by repealing Sec. 11.35 entitled "Shoreline
Zoning District" and replacing it with a new Sec. 11.35
entitled "Shoreline Zoning District" as hereinafter
setout•by adding additional definitions to Sec. 11.02
entit �ed "Definitions"; by adding additional protected
areas to Sec. 11.21; and by adopting by reference
Shakopee City Code Chapter 1 and Sec. 11.99 which
among other things contain penalty provisions.
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS:
SECTION I: Repeal
Shakopee City Code Chapter 11 is hereby amended by repealing Sec. 11.35
entitled "Shoreline Zoning District".
SECTION II: The Shakopee City Code is amended as follows
A. By adding additional definitions to Sec. 11.02 entitled "Definitions"
as follows:
133. Boathouse - a structure used solely for the storage of boats or boating
equipment.
134. Hardship - the property in question cannot be put to reasonable use under
the conditions allowed by the official controls; the plight of the land-
owner is due to circumstances unique to his property, not created by the
landowner; and the variance, if granted, will not alter the essential
character of the locality. Economic considerations alone shall not
constitute a hardship if a reasonable use for the property exists under
terms of the official controls.
135• Protected Waters - any waters of the State as defined in Minnesota Statutes
1980, Section 105.37, Subdivision lit. However, no lake, pond or flowage
of less than ten acres in size and no river or stream having a total
drainage area less than two square miles shall be regulated for the purposes
of these regulations.
136. Shorelssd Setback - (Existing definition in Code to be amended to read as
follows:) the minimum horizontal distance between a structure or
sanitary facility and the ordinary high watermark or between a structure
or sanitary facility and a road, well, highway, or property lines.
137. Subdivision - a described tract of land which is to be or has been divided
into two or more lots or parcels, any of which resultant parcel is less
than 20 acres in area and less than 500 feet in width for residential
purposes or any size parcel for commercial and industrial uses for the
purpose of transfer of ownersILip or building development, or if a new
street is involved, any division of a parcel of land. The term includes
resubdivision and, where it is appropriate to contest, relates either to
the process of subdividing or to the land subdivided.
138. Shoreland Substandard Use - any use of shorelands existing prior to the
date of enactment of this ordinance (Amended Shoreland Ordinance) which
is permitted within the applicable zoning district but does not meet
the minimum lot area and length or water frontage, structure setbacks,
or other dimensional standards of the ordinance.
139. Shoreland - (Existing definition in Code to be amended to read as
follows.7 land located within the following distances from protected
waters: (1) 1,000 feet from the ordinary high watermark of a lake, pond
or flowage; and (2) 300 feet from a river or stream, whichever is
greater. The practical limits of Shorelands may be less than the
Statutory limits whenever the waters involved are bounded by natural
topographic divides which extend landward from the water for lesser
distances and when approved by the Commissioner of Natural Resources.
B. By adding additional protective areas to Sec. 11.21 as follows:
Rice Lake
Fischer Lake
Blue Lake
Unnamed (IDi# 70-80)
Minnesota River
Eagle Creek
Shakopee Mill Pond Creek
C. By enacting a new Sec. 11.35 entitled "Shoreline Zoning District":
Subd. 1. Purpose. The major purpose of this District is to control the density
and location of developments in the shorelands of the protected waters
of the City in order to preserve the water quality and the natural
characteristics of the shorelands and protected waters in the City.
Subd. 2. Water bodies included in
Water Body
Rice Lake
Dean Lake
Fischer Lake
Blue Lake
O'Dowd Lake
Unnamed (#70-80)
Minnesota River
Eagle Creek
Shakopee Mill Pond Creek
the Shoreland District:
Classification
Natural
Environment
Natural
Environment
Natural
Environment
Natural
Environment
Recreational Development
Natural
Environment
General
Development
Natural
Environment
Natural
Environment
Subd. 3. Permitted Uses. Within any Shoreland District, no structure or land
shall be used except for one or more of the following uses:
A. Agricultural uses, not to include feedlots.
B. Nurseries and forestry uses, not to include greenhouses.
C. Public recreation.
D. Golf courses.
E. Single-family dwellings.
Subd. 4. Conditional Uses. Within any Shoreland District, no structures or
land shall be used for the following uses except by conditional use
permit:
A. Home occupations.
B. Churches and cemeteries.
C. Schools.
D. Commercial Recreation.
E. Boathouses (provided they are not used for habitation and do
not contain sanitary facilities).
Subd. 5. Permitted Accessory Uses. Within any Shoreland District, the following
uses shall be permitted accessory uses.
A. Open, off-street parking.
B. Garages and carports.
C. Fences
D. Gardening and other horticultural uses and the sale of farm
products grown on the premises.
Subd. 6. Lot Area, Height, Lot Width, and Yard Requirements.
Building Setback from County Road
Building Setback from State Road
Building Setback from Local Road
Building Setback from Service Road
Building, Roads, and Parking Area
Setback from ordinary high watermark
Lot Size
Lot Width
Side Yard Setback (or 20% of Bldg. Line)
Rear Yard (without road frontage)
Height
Alley - way
Land Height (above high water line
at building)
Maximum height at boathouse
Maximum lot area covered by impervious
surface M
Sewage System Setback from ordinary high
watermark (ft.)
9
Natural Recreational General
Environment Development Development
Waters Waters Waters
- - - - 75 feet from centerline - - - -
- - - 135 feet from centerline - - - -
- - - - 75 feet from centerline - - - -
- - - - 75 feet from centerline - - - -
200 feet 100 feet 75 feet
-- - - - -- 21/2 acres minimum - --
- - - - - - _ 200 feet minimum
-- - - - -- 20 feet --- - ..
-- - - - -- 20 feet - -- - ---
-------21/2 stories
-- - - - -- 10 feet - -- - - --
- - - -- -- 3 feet - -- - - --
----- -- 15 feet - -- - ---
30 30 30
150 75 50
.fir► ,(ice
Subd. 7. Roads and Parking Areas: Shall be located to retard the runoff of
surface waters and nutrients in accordance with the following
criteria:
1. Where feasible and practical, all roads and parking areas
shall meet the setback requirements established for
structures in Subd. 6 of this section.
2. In no instance shall these impervious surfaces be placed
less than 50 feet from the ordinary high watermark.
3. Natural vegetation or other natural materials shall be used
to screen parking areas when viewed from the water.
Subd. 8. Elevation of Lowest Floor:
1. Structures shall be placed at an elevation consistent with
the elevation consistent with the City's flood plain
management controls.
2. In areas not regulated by flood plain management controls
the elevation to which the lowest floor, including basements,
shall be placed shall be determined as follows:
a) For lakes, ponds and flowages by (a) an evaluation of
available flood information and consistent with State-
wide Standards and Criteria for Management of Flood
Plain Areas of Minnesota or (b) placing the lowest
floor at a level at least three feet above the highest
known water level. In those instances where sufficient
data on known high water levels are not available, the
ordinary high watermark shall be used.
b) For rivers and streams, by an evaluation of available
flood information and consistent with Statewide
Standards and Criteria for Management of Flood Plain
Areas of Minnesota.
Subd. 9. Sewage Treatment: Any premises intended for human occupancy shall
be provided with an adequate method of sewage treatment to be
maintained in accordance with acceptable practices.
A) Public or municipal collection and treatment facilities shall
be used where available and where feasible.
B) The standards of the Minnesota Pollution Control Agency
(MPCA), "Individual Sewage Treatment Systems Standards and
appendices", (6 MCAR § 4.8040) are hereby adopted by
reference and make a part of this ordinance.
C) Permit. No person, firm, or corporation shall install, alter,
repair or extend any individual sewage treatment system
without first obtaining a permit therefor from the City
Engineer.
1. Application for permit shall be made in writing upon
printed blanks or forms furnished by the City Engineer
and shall be signed by the applicant.
.att n
2. Each application for a permit shall include: a correct
legal description of the property on which the proposed
installation, alteration, repair or extension is to
take place; a plan of the site of reasonable scale and
accuracy showing the location of any proposed or exist—
ing buildings, water supply, property lines, and under—
ground or overhead utility lines; a complete plan of the
sewage treatment system showing the location, size and
design of all parts of the system to be installed,
altered, repaired, or extended; the name of the person,
firm or corporation who is to install the system; any
further information as required by the Zoning
Administrator.
D) Compliance. A11 individual sewage treatment systems within
the Shoreland District shall be designed, installed and
maintained in accordance with the MPCA Standards listed in
Subd. 8 of this ordinance.
E) Inspection. Any installation, alteration, repair or exten=sion
of an individual sewage treatment system shall be inspected to
ensure compliance by the City Engineer or a qualified inspector
following completion of the work but prior to covering the
system.
All existing sewage treatment systems inconsistent with the standards
referenced in Subd. 8 of this section shall be brought into con—
formance or discontinued within five (5) years from the date of
enactment of this ordinance. Any nonconforming sanitary facility
found to be a public nuisance shall be brought into conformity or
discontinued within thirty (30) days after receiving written notice
from the Zoning Administrator.
Subd. 10. Shoreland Alterations.
A) The removal of natural vegetation shall be restricted to
prevent erosion into protected waters, to consume nutrients
in the soil and to preserve shoreland aesthetics. Removal
of natural vegetation in the Shoreland District shall be
subject to the following provisions:
1. Selective removal of natural vegetation is allowed,
provided that sufficient vegetative cover remains to
screen cars, dwellings and other structures when viewed
from the water.
2. Clear cutting of natural vegetation is prohibited.
3. Natural vegetation shall be restored insofar as feasible
after any construction project is completed to retard
surface runoff and soil erosion.
E
Aft Awk
�2
4- The provisions of this section shall not apply to permitted
uses which normally require the removal of natural vegeta-
tion.
B) Grading and filling in shoreland areas or any alteration of the
natural topography where the slope of the land is toward a
protected water or a watercourse leading to a protected water
must be authorized by a permit. The permit may be granted
subject to the conditions that:
1. The smallest amount of bare ground is exposed for as short
a time as feasible.
2. Temporary ground cover, such as mulch, is used and permanent
ground cover, such as sod, is established.
3. Methods to prevent erosion and trap sediment are employed.
4. Fill is stabilized to accepted engineering standards.
C) Excavations on shorelands where the intended purpose is
connection to a protected water shall require a permit from the
City Engineer before construction is begun. Such permit may be
obtained only after the Commissioner of Natural Resources has
issued a permit to work in the beds of protected waters.
D) Any work which will change or diminish the course, current or
cross-section of a protected water or wetland shall be approved
by the Commissioner of Natural Resources, and such approval
shall be construed to mean the issuance by the Commissioner of
Natural Resources of a permit under the procedures of Minnesota
Statutes, Section 105.42 and other related Statutes.
Subd. 11. Subdivisions.
A) No land shall be subdivided which is held unsuitable by the
City for the proposed use because of flooding, inadequate
drainage, soil and rock formations with severe limitations
for development, severe erosion potential, unfavorable topography,
inadequate water supply or sewage treatment capabilities, or any
other feature likely to be harmful to the health, safety or
welfare of future residents of the proposed subdivision or of
the community.
B) Copies of all plats within the Shoreland District shall be
submitted to the Commissioner of Natural Resources within
ten (10) days of final approval by the City.
C) Planned Unit Development (PUD). Altered zoning standards may
be allowed as exceptions to this ordinance for PUD's provided
preliminary plans are approved by the Commissioner of Natural
Resources prior to their approval by the City, and further
provided:
1. Central sewage facilities shall be installed which meet
applicable standards of the Minnesota Pollution Control
Agency or the FUD is connected to a municipal sanitary
sewer.
2. Open space is preserved through the use of restrictive
deed covenants, public dedications, or other methods.
3. The following factors are carefully evaluated to ensure
the increased density of development is consistent with
the resource limitations of the protected water:
a. suitability of the site for the proposed use;
b. physical and aesthetic impact of increased density;
c. level of current development;
d. amount and ownership of undeveloped shoreland;
e. levels and types of water surface use and public
accesses;
f. possible effects on overall public use.
4. Any commercial, recreational, community or religious
facility allowed as part of the planned unit development
shall conform to all applicable federal and state regula—
tions including, but not limited to the following:
a. licensing provisions or procedures;
b. waste disposal regulations;
C. water supply regulations;
d. building codes;
e. safety regulations;
f. regulations concerning the appropriation and use of
protected waters as defined in Minnesota Statutes
1974, Chapter 105; and
g. applicable regulations of the Minnesota Environmental
Quality Board.
Subd. 12. Notification Procedures.
Al A copy of the notice of a public hearing to consider a variance
to the provisions of the Shoreland District or a conditional use
in the Shoreland District shall be sent to the Commissioner of
Natural Resources such that the notice is received by the
Commissioner at least ten (10) days prior to such hearings.
B) A copy of all amendments to this ordinance and final decisions
granting variances or conditional uses within the Shoreline
District shall be sent to the Commissioner of Natural Resources
with ten (10) days of the amendment or final action.
7
SECTION III:. Penalty
Shakopee City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Sec.
11.99 entitled "Violation a Misdemeanor", are hereby adopted in their entirety
by reference as though repeated verbatim herein.
SECTION IV: When in force and effect
After the adoption, signing and attestation of this Ordinance it shall
be published once in the official newspaper of the City of Shakopee and shall
then be in full force and effect.
Adopted in Session of the City Council of the City of Shakopee,
Minnesota held this day of , 1984.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Prepared and approved as to form this
day of July, 1984.
9z�
City Attorney for the City of Shakopee
13�
MEMO TO: Shakopee City Council
FROM: Judith S. Cox, City Clerk
RE: July 17th Motion. on Installing
"Resident Parking Only" Signs.
DATE: August 7, 1984
BACKGROUND:
On July 17th Council concurred with staff and authorized
staff to install "Resident Parking Only - Violators will^be
towed" on the West side of Dakota Street between 1st Avenue
and 2nd Avenue.
The signs should in fact be on the East side of Dakota
rather than West which abuts Red Owl.
ACTION REQUESTED:
1] Reconsider motion of July 17, 1984 to authorize
staff to install "Resident Parking Only - Violators
will be towed" on the West side of Dakota Street,
between 1st Avenue and 2nd Avenue".
21 Amend motion to East side.
31 Adopt motion, as amended.
JSC/bn
JOSEPH F. RIES
Administrator
BARBARA NESS
Administrative Asst.
OFFICE OF THE ADMINISTRATOR
SCOTT COUNTY COURT HOUSE 110
SHAKOPEE, MN. 55379-1382 (612}445-7750, Ext. 100
Honorable Eldon A.
City of Shakopee
3071 Hauer Trail
Shakopee, KN 55379
Dear Mayor Reinke:
Reinke, Mayor
August 1, 1984
Re: Optional Forms of Government Act
At yesterday's session of the County Board, the Commissioners considered
the adoption of the attached Resolution Petitioning the Senior County Judge
for the Establishment of a Scott County Study Commission in Accordance with
M.S. 375A.13.
The matter was delayed however in favor of seeking nominations to the
commission from municipalities and townships within each of the five Commis-
sioner Districts of the county for inclusion in the County Board's petition to
Judge Young. In this vein, the Commissioners have instructed me to request of
you, the names and resume's of four (4) nominees from the Third Commissioner
District to be presented in writing to the County Board at a joint meeting
of county, municipal and township officials which has been scheduled for this
purpose as follows:
Date: Monday, September 17, 1984
Time: 8:00 o'clock P.M.
Place: County Board Meeting Room
Court House 109, Shakopee
In County Commissioner Districts where this is a combination of munici-
palities and townships, this request of the County Board suggests that all the
jurisdictions within select their four nominees in joint prior to the September
17th meeting.
If this office can be of any service in clarifying this request or assist-
ing you in your response, please contact me personally. The County Board fully
realizes the magnitude of this task but places a great deal of importance on
your participation in this process.
An Equal Opportunity Employer
,iiy,
Ries
Iministrator
Enc 1.
cc: Hon. Michagl A. Young, Senior County Judge
County Commissioners
County Officials/Department Heads
R. Kathleen Morris, County Attorney
City Councilmen
Township Supervisors
City Administrators/Managers
Township Clerks
JFR:bn
Date
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Resolution No.
Motion by Commissioner Seconded by Commissioner
1
RESOLUTION NO. PETITIONING THE
SENIOR COUNTY JUDGE FOR THE ESTABLISHMENT
OF A SCOTT COUNTY STUDY COMMISSION IN
ACCORDANCE WITH M.S. 375A.13.
WHEREAS, a series of meetings has been conducted by the Joint Committee on
County Services during the past eighteen (18) months, which has included particip-
ation by the Scott County Mayors Committee and the Scott County Township Association,
in a review of the various county departments and offices; and
WHEREAS, the Cities of Shakopee, Belle Plaine, Prior Lake. Savage, and New Prague
have adopted resolutions urging the Scott County Board of Commissioners to petition
the senior county judge to establish a study commission pursuant to the provisions
of Minnesota Statutes Chapter 375A to review the optional forms of county government,
and
WHEREAS, the Scott County Board of Commissioners has considered the concerns
addressed by the Joint Committee on County Services and the requests that the County
Board petition by resolution for the establishment of a county government study
commission; and
WHEREAS, the Scott County Board of Commissioners has reviewed the procedures
involved in proceeding under the provisions of Minnesota Statutes Chapter 375A,
Optional Forms of County Government; and
WHEREAS, the Scott County Board of Commissioners wishes to petition by
resolution pursuant to Minnesota Statutes Section 375A.13 for the establishment
of a county government study commission; and
WHEREAS, the Scott County Board of Commissioners wishes to include in the
resolution presented to the senior county judge, a request regarding equal repre-
sentation of municipalities and townships on the county government study commission
and the names to be considered for appointment to the county government study
commission.
NOW THEREFORE, BE IT HEREBY RESOLVED by the Board of Commissioners in and for
the County of Scott, State of Minnesota, in accordance with Minnesota Statutes
Section 375A.13, that Scott County petitions the senior county judge, the Honorable
Michael A. Young, for the establishment of A Scott County Government Study
Commission, hereinafter referred to as the commission; and
BE IT FURTHER RESOLVED that the Scott County Board of Commissioners requests
that Judge Young order appointments to the commission in a manner which provides for
equal representation of the townships and municipalities located with Scott County; and
BE IT FURTHER RESOLVED that the Scott County Board of Commissioners recommends
that the following individuals be considered by Judge Young for appointment to the
commission:
Koniarski
Worm
Mertz
Stromwall
Sopeman
Konknki
Worm
Mertz
Stromwall
Sopeman
NO
sate of Min�eeoa �.
county of seas
I, Joseph F. Rias. Duh appointed, gwllfisd and acting County 46ft"VOW for the County Of Soon, sdb of MMmeaoh, do ha fty
oortlfy that I haw compared the foregoing copy of a with the orWft nMnuba of the procee" Of the dosed of
County Commberorwrs, Soon County, Mlnneeota, at thele eeesion haid on the day of_,_19 now on f1* in my
offka, and haw found tM same to be a true and correct copy thereof.
00 my bend and offkk:iel eeal at Shekapee, Mfrrteaole, thM der of
SCA Pw 1