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HomeMy WebLinkAbout09/14/1984 MEMO TO: Mayor and Council FROM: John K. Anderson, City Admin. RE : Non-Agenda Informational Items . DATE: August 30, 1984 1 ] Good newsi The Judge has granted the City of Shakopee summary judgment in the Bill Chard Eastview case and the City is now out of this lawsuit unless Mr. Chard appeals in the next 90 days . The contractor and Engineering Firm drawn into the lawsuit did not receive summary judgment , therefore, some City Officials still may be testifying in the case . 2 ] City staff met with Hardrives ' staff regarding the 10th Avenue resurfacing project . All parties agreed that the City would wait until the Dakota County lawsuit regarding the same batch of blacktop was heard on September 14th. The significance of waiting is that the corrections to 10th Avenue will not then occur until 1985 . The City' s strategy is to wait for the Dakota County hearing because it will cut down on the City' s Court cost should Dakota County prevail . If you have questions regarding this strategy, please bring the issue up at Tuesday' s Council meeting. 3 ] Staff has two suggestions regarding Council procedures now that we are on cable T.V. ; ( 1 ) Staff suggests that Council- members actually read the staff recommendations so the listening public can catch the motion. Councilmembers can simply say "I move staff recommendation" and then literally read the recommendation; ( 2 ) Staff suggests we add one item to our voting procedures for appointing citizens to Boards and Commissions , namely, a tabulation of the paper ballots on the blackboard so that the viewing audience can see how the votes were cast . Please contact Judy Cox if you have a problem with either one of these procedures before Tuesday' s meeting. 4] The City has been contacted by Don Hamilton on behalf of the VFW and American Legion. Don would like to have the City begin putting the small American Flags in the light poles for Holidays rather than these two organizations . Lou VanHout and I have said that we cannot handle this for this upcoming Labor Day weekend and that it is an issue that will have to be discussed because we have no idea of the scope of the work involved. 5] Attached is a copy of a memo from Jim Karkanen to me regarding a complaint about the creosote smell from the Shakopee Public Utility Pole Yard just west of our Public Works Building. Non-Agenda Informational Items Page 2 August 30, 1984 6 ] Attached is a copy of a letter to Mr. Abbott from the lawyer for Minnesota Valley Electric Cooperative regarding a conflict they are having over the cable lines strung on Minnesota Valley ' s poles . 7 ] Attached is a proposed Aaministrative Policy on use of City Equipment . The Policy reflects past practices which were never addressed collectively by all City Departments . If you have any questions or conce- ns about this Policy , please contact me on Tuesday. 81 Attached is a letter from Sandra Gardebring of the Metropolitan Council regarding Ashland Chemical Company' s hazardous waste storage facility in Shakopee . Also attached is a memo from LeRoy Houser who attended the EPA hearing on Ashland Chemical . 9 ] Attached is a letter from Senator Bob Schmitz regarding the State Highway Study Commission highway turn back program. 10] Attached are the minutes of the August 16 , 1984 Shakopee Coalition meeting. 11 ] Attached are the minutes of the July 19th meeting of the Energy and Transportation Committee . 12 ] Attached are the minutes of the Industrial Commercial Commission dated August 8 , 1984. Also attached is the ICC Agenda . 13] Attached is your copy of the photo from the Racetrack ground breaking. 141 Attached is the letter to the downtown businesses regarding the September 11th Council meeting on the Downtown Revitaliza- tion. Please note that the meeting will be at the lst National Bank at 8 : 00 p.m. 151 Attached are the Proceedings of the Energy and Transportation Committee dated August 1 , 1984. 16] Attached is a memo from Judi Simac , City Planner, on the Proposed Performance Standards Amendments dated August 28 , 1984. JKA/bn �-= FROM: CITY OF SHAKOP TO: 129 East First Ave., Shakopee, MN 4 y Zip 55379 Phone (612) 445.3650 me: SUBJECT: / _ _, DA a h �'® ��1� JorLs 4^65'0,7S DATE BREPLY TOY • - - BY RMCC 847.3 LAW OFFICES HAROLD LEVANDER LeVander, Gillen, Miller, Anderson & Kuntz ARTHUR GILLEN VAN ROGER C. MILLER /iAROLD LEVANDER, PAUL H. ANDERSON 402 DROVERS BANK BLDG. 0 633 SOUTH COtiCORD ST. • P.O. BOX '298 TIMOTHY J, KUNT2 SOUTH ST. PAUL. MINNESOTA 55075 o TELEPHONE !6121 451.1831 DANIEL J. BEESON ROBERT T. LUND JAY R. STASSEN August 21, 1984 Mr. J.W. Abbott Zylstra United Cable TV P.O. Box 146 Chaska, MN 55318 E: Minnesota Valley Electric Cooperative - Zylstra United Pole Use Agreement Dear Mr. Abbott_ We represent Minnesota Valley Electric Cooperative at Jordan, Minnesota. Our client and your company executed a pole use agreement in August, 1982 which authorized your company to attach its cable communication facilities to Minnesota Valley poles in the cities of Chaska and Shakopee upon certain terms and conditions. A subsequent agreement was signed by the parties in January, 1984 which was identical to the earlier one, except for minor language changes and a reduced pole rental rate. Under these agreements, your company has attached its facilities to 168 Minnesota Valley poles in the City of Shakopee. Paragraph 5 of these agreements clearly states that your attachments shall comply with the clearance requirements of the National Electrical Safety Code and any further installation standards specified by Minnesota Valley. We have been informed that as many as one-half of your attachments fail to meet These non-r_omp1 � the minimum Code clearances. Ying attachments either fail to meet the minimum clearances above the ground (14 feet or 18 feet depending upon. location) , or they fail to meet the minimum clearances between cable and electric lines (40 inches at the pole and 30 inches at mid-span) . Many of your attachments wLrh_ tat"L ,� � `►rte fipecilled ground clearances will have to be raised. Raising the cable to the required height will in turn create another cion- complYing situation since your cable will be less than 40 inches below Minnesota Valley ' s electric lines. Consequently, a taller pole will have to be installed to correct that problem. Minnesota Valley estimates that taller poles will be needed in almost 80% of the cases to assure Code compliance. Because of this situation, Minnesota Valley changed out several poles in early 1983, but your company has never raised its cable lines to correct the non-complying attachment. Just recently, a truck in Shakopee hit your cable at a point where it was too close to the ground. Minnesota Valley' s poles were knocked over which caused a power outage in the area. Someone will be seriously Mr. J.W. Abbott -2- August 22, 1984 injured or killed the next time. Your attachments not only violate the National Electrical Safety Code, they also violate the existing pole use agreements . These violations have been brought to your attention on several occasions before. Ron Jabs of Minnesota Valley addressed this situation in a letter to your company dated April 21 , 1983. A follow-up letter dated November 7, 1983 , was written to you personally by Wallace Bruning of Minnesota Valley. Mr. Jabs wrote to you again on December 6 , 1983. Tony Gauer of your firm advised Mr. Jabs in a letter dated January 19, 1984 , that your lines would either be removed or buried in certain areas. This has never been done. Minnesota Valley also submitted a statement dated January 31, 1984 , in the amount of $1, 601. 75 for work performed under these agreements. Despite several rebillings , this statement remains unpaid. Your conduct above described constitutes a serious and substantial breach of your obligations under the agreements. Minnesota Valley will not subject itself to liability for tolerating any longer the numerous non-complying cable attachments to its poles . Pursuant to Paragraph 22 of the agreements, this letter is your 10 day' s written notice of default in the performance of your obligations. Minnesota Valley will proceed to terminate the agreements effective September 7, 1984, unless by that date your company has either corrected the non-complying attachments or has presented to Minnesota Valley for approval a schedule for corrective action to be done immediately thereafter. Upon termination of the agree- ment, you will remove your facilities from Minnesota Valley' s poles, or Minnesota Valley will do it for you at your expense in accordance with Paragraph 22. Please contact me if you have any further questions. Yours very trul16az .4CL�� L � mold LeVander, Jr. HAP/ph cc: Messrs. Roger Geckler Dean Hendrickson Ron J'abs- MEMO TO: All. Department Heads FROM: John K. Anderson, City Admin. RE: Administrative Policy No. on Use of City Equipment . DATE: July 18 , 1984 INTRODUCTION At the July 18 , 1984 staff meeting, Department Heads discussed the current "practice" that employees can use certain types of City equipment . At the July 18th meeting Department Heads discussed the pros and cons of this present practice including whether or not there was a problem with the present practice ,whether or not there was the possi- bility of abuse or misuse of the equipment or whether or not there was equity in the current program. After considerable discussion, several. suggestions were made which have been included in the proposed policy listed below. PROPOSED POLICY (DRAFT) There are three distinct categories of use of City equip- ment : ( 1 ) Rental of City equipment covered in the City ' s Master Fee Resolution; ( 2 ) Use of City equipment by contractors working on City projects or other contractors in town on an emergency basis ; and ( 3 ) Use of City equipment without charge by employees and/or citizens . ( 1. ) Rental of Ci_ty_Equipment . All. equipment listed in-ifie Master. Fee Resolution is available for rental with the Department Head involved having the discretion of saying when , where and how rental equipment can be used . The grounds for refusing to rent a piece of equipment will be based on the potential danger to the City equipment because of extreme operating conditions . ( 2 ) Rental of City_Equipment_y Local Contractors -------- Workin on Cit Pro 'ects or Other Contractors Un—Icer an_Emergeney_Situation. Equipment used by contractors on an emergency basis shall be at the discretion of the Depart- ment }lead involved. The grounds for turning down such requests shall be the same as those listed in number 1 above . .ys,A �:ww":.r+mmrv®.wrv+:t+-..wn.�`Xw.b.iW.uaww-w* _—.'—...e�.x.m+waauir:�r•. �wrr_vasv.;v.:,::wu» Administrative Policy No . on Use of City Equipment . Page 2 July 18 , 1984 ( 3 ) Use of CitX Equipment Without Charge . The follow- wing procedures would apply to use of City equip- ment by City employees , Councilmembers or citizens : a . Equipment use for -which -there is no charge fall be used for private use and cannot be st ,ed for profit . us � equipment shall be used which can be b. Nc ,tained at a local Equipment Rental Store . ok � use of City equipment can include the C . Nc king up of expendable supplies or materials . us �uipment used shall be monitored by the d . E9 partment Head who will be solely responsible De ,r checking the equipment in and out . The fe rson to whom the equipment is checked out is pe sponsible for returning the equipment in work- re .g condition. No Department Head shall accept in uipment that will require repairs charged to eq e City. th e Department Head will be solely responsible e . Th r determining which equipment may be used. fo �uipment requiring specific training and/or Eq ving critical safety problems will not be ha ,ailable for use . av specific list of available City equipment f . Ne 11 be published, individuals will be responsi- wi e for simply asking departments if a certain bl ece of equipment might be available . pi 1 City vehicles will be excluded from personal g . Al. e by anyone under this category. This includes us e hauling of smaller equipment to an individual ' s th ,me when there is no rental fee charged. he JKA/bn 0 Metropolitan Council 300 Metro Square Building Seventh and Robert Streets St. Paul, Minnesota 55101 Telephone(612)291-6359 August 27, 1984 1� AUG 2 8 1984 Karl J. Klepitsch, Jr. , Chief Waste Management Branch CiTy OY- - U.S. Environmental Protection Agency, Region V 230 South Dearborn Street Chicago, Illinois 60604 RE: Ashland Chemical Company Resource Conservation and Recovery Act (RCRA) Permit Hazardous Waste Storage Facility in Shakopee, Minnesota Metropolitan Council Referral File No. 12256-1 Dear Mr. Klepitsch: At its meeting on August 23, 1984, the Metropolitan Council considered the iss"anre of 9�Cp,� pqv%jt to the Ashjaid CharmcalCQMIgalfty far operatidin of a hazardous waste storage facility at 4401 Valley Industrial Boulevard in Shakopee, Minnesota. The Council finds there are no issues that would preclude issuance of the permit. Sincerely, Sandra S. Gardebring Chair SSG:sbz cc: `d ohn K. Anderson, Administrator, City of Shakopee Carl Michaud, Metropolitan Council Staff An Equal Opportunity Employer MEMO TO: City Council FROM: LeRoy Houser, Building Official RE: EPA Hearing Ashland Chemical DATE: August 24 , 1984 The license hearing for Ashland Chemical was called to order at 7 : 20 p.m. No one from the public attended the hearing to listen or offer comments . EPA stated Ashland Chemical ' s facility has been inspected by them and meets licensing requirements . They also stated Ashland ' s permit application is for storing and transferring solvents and industrial cleaners . The maximum allowed by permit is 8 ,000 gallons in 55 gallon containers . There will be no on site treatment or disposal of chemicals . The facility will be inspected by EPA a minimum of once each year for compliance . The license will be issued to Ashland after fifteen ( 15 ) days of the hearing held August 23 , 1984. The meeting was adjourned at 7 :40 p.m. LH: cah ROBERT J. SCHMITZ Senator 36th District 6730 Old Hwy. 169 Blvd. Jordan,Minnesota 55352 {` Senate Office: 235 State Capitol St. Paul, Minnesota 55155 Phone: 296-7157 AUG 2 4 1984 State of Minnesota R CITY OF SHAKIOPE15 August 22, 1984 Mr. John K. Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear John: Please convey my thoughts about the State Highway Study Commission to the Shakopee City Council . First, it appears from meetings the Study Commission has had both at the Capitol and in five outstate cities that there will likely be little change in jurisdictional reapportionment of the state' s current highway system. Minor turn backs, such as state Trunk Highway 300 in Shakopee as you indicated in a recent letter, should be processed when there is a local jurisdictional request to do so. Our Commission has attempted to gather as much response from affected local governments at our meetings as possible. There is almost unanimous support for continuation of the current ownership and maintenance of the roads and highways in the state. As you know, the Citizens League announced results of a study about a year ago of the highways owned by the state and recommended that the state should turn back almost one-half of the mileage it owns to smaller jurisdictions. Along with that turn back would go a pro- grjrtiai:al ao1Qi1at of highway-user funds to help rebuild and maintain those roads. I found that many local government officials do not trust the state to fulfill those promises of funding. We are all to well aware of the financial crises we experienced two years ago when the state cut back heavily on its commitments to local units of government without consideration of the budgets of those cities, counties and townships who depended on those allocations from the state. COMMITTEES • Chairman, Local and Urban Government • Rules and Administration • Finance • Transportation • Veterans and General Legislation 2. The Minnesota Department of Transportation, as well as the Citizens League, agreed that no money could be saved by this suggested transfer. Most people who testified before our Commission state that there is reasonable satisfaction with the present system, also that there is a real concern of local governments to take over the responsibility of owning part of the state' s system. So then the question arises, "Where are the benefits of the turn back proposal?" Thank you for your letter. I will have it copied and inserted in each members file for their consideration. Sincerel , ROBERT J. SCHNITZ Chairman Local & Urban Government Committee RJS/st �v SHAKOPEE COALITION August 16, 1984 € ' Present: George Muenchow Ruth Schneider AUG 2 9 1984 Kathy Lewis Jackie' Kes Pat Ploumen David Hart Roman Schneider CIT` Meeting was called to order by George Muenchow in absence of Chair Neely who is away on business. It was noted that the Shakopee Valley News carried a good article on the Food Shelf. Jackie Kes reported that Scott Carver Economic Council has scheduled a fundraiser to begin Sept 4, and run for 10 weeks. Each community would plan and run their own fund- raising effort. An organization or several persons are needed particularly for the Commodity Distribution, Holiday, and Self Sufficiency Projects. United Fund is not an available resource for SCEC. The fundraiser theme is "Give Where You Live". Dave Hart, Scott County Extension Director, presented enlightening information about the functions of the Extension agency. Located in Jordan, the office has education as it's basic function. Services are funded through the County, the State through the U of M, and the Federal through U.S.D.A. Services include providing advice regarding agricultural products, test plats, meetings and clinics about requested subject areas. The office also provides consultation about lawn, landscaping, trees, and tree problems, as well as nutritional and budgetary information and 4-H leadership. They receive 800-1,000 calls per month requesting information. They have available to Scott County residents a wealth of literature and fact sheets on a great variety of topics. Dave also discussed the Extension involvement with the County & State Fairs through the 4-H program. They are in the process of replacing the 4-H staff person and in the interim Dave &Kay Louis, Home Economist, have been providing those services. Dave proclaimed the validity of the Extension office's expertise - which is born out in their advertis- ing: "We know all the answers." (Note: Coalition members may wnat to check out this claim! ) The next meeting will be held Thursday, August 30, 6:30-coffee, 7:00 meeting, at the Citizens State Bank. Meeting adjourned at 8:00 a.m. Respectfully submitted, Pat Ploumen �I 1 I/ t PROCEEDINGS OF THE ENERGY AND TRANSPORTATION COMMITTEE REGULAR SESSION SHAKOPEE, MINNESOTA JULY 19, 1984 Chrm. Dunwell called the meeting to order at 7:35 p.m. with members Spiotta, Weeks and Schwingler present. Absent was member Ziegler. Also present were Judi Simac, City Planner and Barry Stock, Transit Coordinator. Schwingler/Spiotta moved to approve the minutes of May 3, 1.984 and June 21, 1984 as kept. Motion carried unanimously. Mr. Stock stated that he and the City Admr. had the opportunity to meet with the advertising staff from Valleyfair, and went over suggestions that had been made, emphasizing keeping the logo simple. He showed an alternate logo with a van showing movement, riding on the name of Shakopee Area Tran- sit. Discussion ensued regarding the name, logo and color selection. Schwingler/Weeks moved to accept as a logo the design with a van, showing movement, riding on the words "Shakopee Area Transit" with SAT inside the van, with the letters in red on a black van. Motion carried unanimously. Mr. Stock gave an update on the advertising offer by Naegele Sign Co. for free advertising space on one of their billboards. He said the company couldn't find any space in August or September, and couldn't guarantee any space later. Mr. Stock checked on the billboard on the property at First and Holmes, which is $750 per month to rent, which doesn't include the sign painting. The billboard is rented until Sept. 15, with no guarantee of getting it after that. Mr. Stock also checked into a banner that could be hung over an intersection, which should last 2 months, with printing on one side which would be $419. That did not include the logo, which should be included. He pointed out that in order to get the advertising up early, they wouldn't be able to put the phone number of the carrier, which wouldn't be known until later, but possibly the City Hall number could be used. They also might get a better deal if they ordered two banners. Discussion followed. The City Planner said this Committee could authorize the expenditure for this advertisement. Mr. Stock was requested to check on the price for printing on both sides. Schwingler/Spiotta moved to order a two-sided banner saying "Coming Soon -- Shakopee Area Transit. For more information, call City Hall. Mr. Stock said he would like to have it up by August 19, 1.984. Motion carried unani- mously. Mr. Stock said he will meet with Ray Olson of MnDOT next week regarding the van pool RFP specifications. He asked if there would be a quorum for an August 1, 1984 meeting to approve the specs. Dunwell and Spiotta will not be present. The City Planner will check with member Ziegler. Mr. Stock said they would like to approve the Dial-A-Ride contract at that time. Mr. Stock commented that it would be nice to have the same provider for the van pool and the Dial-A-Ride, but it might be separate providers. Energy & Transportation - July 19, 1984 Page 2 Mr. Stock went over the schedule of important dates. He said the press conference has been moved to August 27, so that both the van pool and Dial- A-Ride contracts will be awarded. Mr. Stock said he is concerned about getting enough drivers for the van pool, and is considering soliciting drivers by letter to the bus riders, asking them to get in touch with him. He needs to know the drivers' final desti- nation, and then will work the route back from there. The City Planner asked about putting information in the utility bills. Mr. Stock will check on it. Chrm. Dunwell and member Schwingler said they think all the riders are aware of the coming change. The City Planner said the blinking sign at the lst National Bank is obligated to carry community service messages, so the transit system can be advertised on it. Member Weeks volunteered to put information in the bank statements from Citizens State Bank. There was a suggestion to get advertising in the Mint. Mr. Stock said he has a list of parking lots downtown that will accept vans. Chrm. Dunwell suggested contacting some of the lots or ramps that don't regularly take vans, which might in this circumstance. Discussion ensued regarding routes around town for the van pool. Mr. Stock said it would really speed up the process if the vans only stopped at a few "Park and Ride" lots, rather than attempting to pick up people at their homes. Member Schwingler said she doesn't think people expect door-to-door service. Mr. Stock said he is trying to compile a list of lots around town that could be used, such as churches, elementary schools and the mall, and he hopes to have 10 lots. Discussion followed on serving the occasional rider, perhaps with vans keep- ing one seat open at all times. The van to the U of M would also have some different schedules because of classes and breaks. The City Planner informed the members that the City is adding a new position which will be half time transit coordinator, and half time cable staff person. The position will begin in September or October. The City Planner explained some of the Community Energy Council Grants. She made a few suggestions for projects, such as a recycling program, auto emissions, propane expansion and home weatherization. The consensus was there is interest in it, and it should be looked into further as information becomes available. She asked for other ideas. Member Spiotta reported on the school board meeting she attended where trans- portation for students was a topic. She was impressed that the School Board mentioned the new transit system as a possibility for transportation. She didn't know if it was anything the system wanted or was able to get involved with, but at least another group of people are aware of this committee's work. Discussion followed with consensus being to not get involved at this time. Member Weeks said when he attended the Open House for the Front Steps, they were very interested in the Dial-A-Ride. Schwingler/Weeks moved to adjourn. Motion carried unanimously. Meeting adjourned at 8:50 p.m. Judi Simac, City Planner Diane S. Beuch, Recording Secretary TAUG 3 0 19 MINUTES �•�" CITY OF Ho KOI'a� INDUSTRIAL COMMERCIAL COMMISSION SHAKOPEE, MINNESOTA AUGUST 8, 1984 MEMBERS PRESENT: Paul Wermerskirchen, presiding Jane DuBois Gary Eastlund John Manahan, arrived late MEMBERS ABSENT: Bob Blenkush Jim O'Neill Al Furrie Discussion began at 5:17 p.m. , although there was no quorum. INDUSTRY DAY GOALS AND OBJECTIVES Gary Eastlund said there is a definite possibility of having Industry Day, 1984 at the Racetrack, which plans to open June 29, 1984. He would suggest a day as soon after the opening as possible, with possibly a tour and drinks and refreshments with the possibility of the guests attending the race after the presentation. He will check on a date that would be feasible for the Racetrack, around July 10, and get it on their calendar as soon as possible to confirm it. A review was made of the budget from the last Industry Day. Paul Wermerskirchen said there is no money in the budget because nothing was planned for this year. Gary Eastlund said the slides for the downtown area have been expanded for the slide presentation. REALTORS DAY Jane DuBois discussed the workshop planned for September 12, 1984 at the KC Hall. She said the hall rental is $25 and $20 has been allotted for coffee aad rolls. She emphasized the purpose is to establish a better working relationship between realtors in the City'ana rale`arca and County staff. There will be a panel of 5 people to field questions from the audience and some that will be worked on prior to the meeting, to get it started. She hoped this would be a productive meeting and not put anyone on the spot. John Manahan arrived and took his seat at 5:32 p.m. Jane Do-is said they are expecting between 50-75 people. They will be meet- ing again on August 15 with the Community Development Director and City Planner, to draw up a list of invitees. She discussed further various areas of concern that will be addressed by staff, such as processes for securing building permits, platting and re-zoning for expansion, new per- formance standards, changes in zoning made primarily because of the Race- track, streamlining special assessment requests, long term sewer and water plans, zoning along the by-pass, development possibilities in Jackson Town- ship and what role the City should play in making decisions affecting pri- vate enterprise systems, such as condos and splits. Industrial/Commercial Commission August 8, 1984 Page 2 Ms. DuBois said she would like this to become an annual meeting, so lines of communication and follow-up would be established. John Manahan sug- gested making follow-up an agenda item, and see where it goes. MINUTES Manahan/DuBois moved to approve the minutes of July 11, 1984. Motion carried unanimously. AD HOC COMMITTEE OF MORATORIUM (PERFORMANCE STANDARDS WORKSHOP) Gary Eastlund reported that John Shardlow of Howard Dahlgren & Associates left out of his report a lot of items that were covered in the workshop and agreed to. He gave further background on several items. Manahan/DuBois moved that although the ICC was not formally asked to com- ment on the Shakopee Area Racetrack Planning and Zoning Study, dated August 13, 1984, by Howard Dahlgren Associates, Inc., the ICC has had an opportunity to quickly review its contents and would recommend that the study by amended to include the following recommendations, which were agreed upon at the time of the workshop; namely: 1. In addition to the Code amendments as outlined by the August 3, 1984 memo franJudi Simac, City Planner, to include the following amendments: A. Delete Sec. 11.32, Subd. 3 of the August 3, 1984 memo which says "Remove assembly, storage of tobacco pro- ducts as a conditional use." B. Add Sec. 11.32, Subd. 3, animal hospital and veterinary clinics as a conditional use. C. Add under Sec. 11.33, Subd. 2, amusement parks as a per- mitted use. 2. Language to be added, reference the August 7, 1984 memo from Judi Simac, City Planner, to the Planning Commission, under the Landscape Requirements, that one tree every 50 feet would be a requirement for all future and existing buildings, with a two year time period for compliance for existing buildings. This to be added to page 17 and 18 of August 13, 1984 report. 3. In the same report, page 17, under Setback to Parking, add language to read: In all Multiple Residential, Business (except within the B-3 District) and Industrial Districts, a minimum 15 foot setback shall be required to any impervious surface which occurs within the front yard area, except for property platted prior to the adoption of this Code. The area within this setback shall be landscaped. Motion carried unanimously. FINANCIAL BACKING ENCOURAGEMENT FOR FIRST TIME HOME BUYERS General consensus is that there isn't enough land available in Shakopee for big blocks of development with opportunities for builders to buy big blocks of money at a lower rate for first-time home buyers. The land in Shakopee is tied up or scattered. Ms. DuBois said builders have not asked to build on smaller lots because the land is not available, the Code does not allow it, and it seems to be too much trouble to change it. Shakopee ICC August 8, 1984 Page 3 f0-' Jane DuBois leaves at 6:40 p.m. OTHER BUSINESS Gary Bastlund said he was waiting ror a response from City start regard- ing the Star Cities Program. He said there isn't that much to finish up. He will contact Jeanne Andre, Community Development Director, in the morning. ADJOURNMENT Manahan/Eastlund moved to adjourn at 6:43 p.m. Motion carried unanimously. Paul We=erskirchen Chairman, ICC Diane S. Beuch Recording Secretary ij ICC AGENDA City Council Chambers September 5,_1984 TO: Anthony Berens, Liaison, Shakopee Development Corp. Robert Blenkush, Liaison, Chamber Jane DuBois Gary Eastlund Al Furrie Jake Manahan Jim O'Neill FROM: Paul W. Wermerskirchen Please note the meeting date change to the first Wednesday to accommodate one of the agenda items. 5:00 PM I. Roll Call II. Approval of Minutes of August 8th III. Re-review of Performance Standards for City Council Presentations by interested parties. IV. Industry Day - 1985 - Gary Eastlund Report Where When Why Expenses for budget V. Jane DuBois - Review of plans for Realtor Day September 12, 1984 VI. Set Budget If you can't make the meeting, please call me at 445-7750. CC: Judy Cox Jeanne Andre Judi Simac Glenda Spiotta N CITY OF SHAKOPEE INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 6� j1 August 29 , 1984 Dear Downtown Businesses and Property Owners : As you are aware, the Downtown Committee has put forth a Downtown Revitalization proposal which is now under consideration by the City Council. Notices were previously sent out and public meetings held on June 26th and July 31st to discuss this plan. At those meetings, concerns were raised about the proposal and how it affects those who own businesses and property in the downtown. To address the issues raised to date, we have prepared the enclosed "Question and Answer" hand-out to give you in a brief form the most significant issues in the full report, which is over 100 pages in length. Please read through the information and call members of the Downtown Committee if you need further clarification on any issue. The City Council plans to take action on the concept plan on Tuesday, September 11, 1984 . The actions they could take include approval, approval with modifications or rejection of the concept plan. Approval action on the concept plan would not directly order any element of the project, but would serve as direction to the Downtown Committee and City staff to work with potential developers, the Minnesota Department of Transportation, and property owners to package projects which implement the plan in an orderly and fiscally sound manner. These projects would then need further Council action to be able to proceed. We hope you have kept up with the proposals to improve the downtown and support the efforts taken to date. You are welcome to attend the Council meeting on September 11th, which will begin at 8 : 00 P.M. and be held in the Community Room of the First National Bank (enter from the parking lot, southeast corner of the building) . Sincerely, Gary Laurent, Chairman 445-6745 Jim Stillman 445-1431 Steve Clay 445-2443 Paul Wermerskirchen 445-7750 Jerry Wampach 445-1281 Lee Stoltzman 445-3939 Terry Link 445-7200 Frank Reid 445-5000 Bill Wermerskirchen, Jr. 445-3735 Trevor Walsten 445-5080 Mike Sortum 445-2322 Al Furrie 445-5020 Dan Steil 445-6300 Jeanne Andre, City Staff Don Martin 445-7750 445-3650 Joe Topic 445-2770 An Equal Opportunity Employer %5 I PROCEEDINGS OF THE ENERGY AND TRANSPORTATION COMMITTEE SPECIAL SESSION SHAKOPEE, MINNESOTA AUGUST 1, 1984 Vice-Chair Weeks called the meeting to order at 7_. 35 p.m. with members Ziegler and Schwingler present. Absent were members Spiotta and Dunwell. Also present was Barry Stock, Transit Coordinator. The Transit Coordinator read the background contained in the memo regard- ing the bid opening for the Dial-A-Ride system, addressing the confusion caused by none of the bidders specifying what the back-up vehicle would be. Discussion ensued regarding the acceptability of a van or mini-bus as a back-up, and the anticipated need for a back-up. Ziegler/Schwingler moved that a van would be acceptable as a back-up vehicle for the Dial-A-Ride system. Vice-Chair Weeks asked if there were any comments from the audience. Jim Johnson, of Medicine Lake Lines, asked if the Committee had taken into account possible increase in demand because of the Racetrack. He pointed out their proposal is using two 25-passenger vehicles, which might be a more realistic demand. He also suggested alternatives to a performance bond which would provide more incentive. He declared that if reliable service is not present in the first six months, the problems will be there for a long time. He emphasized that their vehicles are in service right now and they have the capability of getting on line immediately. He said their main problem is the 18 month contract length. On a re-bid for a longer period, they could do better. He said the bid reflects this large capital investment. He suggested an alternative of sharing vehicles with the program in Plymouth for use during the day. If this alternative was used, the bid could be more competitive. Motion carried unanimously. The Transit Coordinator went over the bid submitted by Transportation Management, Inc. He said they are a part of the Yellow Cab company, and plan to acquire two Champion buses for this program. They worked on Project Mobility. They were mostly interested in Option No. 2, because they have a 24 hour dispatcher at the airport. They would still provide us with a Shakopee phone number. The Transit Coordinator said Morley Bus Co. is in White Bear, doing the exact same type of transit service. They were also working with Metro Mobility, and provide medical assistance in the 7 county metro area. They also have contracts with many school districts throughout the state. The representative from Van Pool Services said they are under contract with MnDOT and are the sole provider for the Minnesota Rideshare Program, which began in 1980. Member Ziegler commented on. the detailed proposal submitted by Van Pool Services. Shakopee Energy & Transportation August 1, 1984 5� Page 2 Schwingler/Ziegler moved to recommend to City Council to award the Dial- A-Ride contract to Van Pool Services, Inc. Motion carried unanimously. The Transit Coordinator said when City Council approves the specs for the Van Pool system, they will be mailed to the same persons who requested them earlier. He went through various features of the Request for Pro- posals. He said the submission date for the RFP is August 24, 1984. Schwingler/Ziegler moved to recommend to City Council to approve the Van Pool Request for Proposal Specifications. Motion carried unanimously. The Transit Coordinator addressed several policy decisions lie thought might have to be made by this Committee regarding the Van Pool. He hopes the van pools will be autonomous. Member Schwingler said it is her belief that smoking should not be allowed on the vans, because: 1)courtesy to those who do not smoke; 2) smoking is not allowed now on the MTC buses; and 3) it would be more of a burden for the drivers to have to clean up. Member Ziegler thought there should be some guidelines for some type of appeal process for a passenger who is not satisfied by some action taken by the van pool drivers or passengers. Brief discussion followed on the issues enumerated in the memo from the Transit Coordinator, dated July 26, 1984, as follows: Issue No. l: Member Schwingler said there are 2-4 riders from Jordan who drive to Shakopee to catch the bus, but she didn't think anyone would be picked up past the "Y". Issue No. 2: Member Schwingler was concerned about the extra bookkeeping involved for the driver, along with hard feelings. Member Weeks wondered about an ethical obligation to serve those who were served before by MTC at no additional charge. The Transit Coordinator thought there could be a perception that out-of-towners were using Shakopee's Opt Out money, such as if someone from Prior Lake drives over to ride the U of M van. Issue No. 3: General consensus with recommendation of reserving two empty seats on each van pool for occasional rider. Schwingler/Ziegler moved to table discussion of van pool policy questions until the next meeting. Motion carried unanimously. Ziegler/Schwingle moved to change the regularly scheduled meeting of August 16, 1984 to August 30, 1984. Motion carried unanimously. The Transit Coordinator said the members of this Committee might want to be present at the August 23, 1984 Van Pool organization meeting, for PR. The Transit Coordinator pointed out changes in the Question and Answer sheet for Van Pool drivers. The Transit Coordinator said the Shakopee Area Transit logo is now registered. Ziegler/Schwingler moved to adjourn. Motion carried unanimously. Meeting adjourned at 9: 21 p.m. Barry Stock, Transit Coordinator. Diane S. Beuch, Recording Secretary MEMO TO: Shakopee Industrial Commercial Commission FROM: Judi Simac, City Planner RE: Proposed Performance Standards Amendments DATE: August 28, 1984 Introduction: At their August 21, 1984 meeting, the City Council requested the ICC to act as a forum for continued discussion of the proposed code amendments to increase performance standards . Background: The new performance standards which were previously reviewed by the ICC were recommended to the City Council for adaption by the Planning Commission. There were some individuals at the Council meeting who had some concerns with specific items. These include the following: 1. Commercial recreation as a conditional use in the I-2 district. 2 . Acceptable building materials 3 . Required setback to parking w--- .rle—s_ir-P -for these items to be further discussed in a forum that wasn't as formal as the City Council meeting. The alterntives were Planning Commission or ICC. Therefore the role of the ICC is to act as a "sounding board" for the concerned parties and perhaps propose some alternatives . As a result of the discussion, the ICC may want to submit to City Council the same recommendations that they had made to the Planning Commission, or revise their recom- mendation. Action Requested: Conduct a discussion forum regarding the 3 specific performance standards which are of concern and recommend to City Council how these items should be addressed. *Note - Staff would like to thank the ICC members for agreeing to change the monthly meeting date to accommodate the Council ' s request. C0 if1 N -I N N -d4 U] n <1 r I 00 Cy N A N Cr C*� �p Cl) O r� G r N N C7 '� oD m Gcv ? O G Eo G Eo ohm � <q c� F- 0 () �4 GO 00 � ••ON % r? P4 U n W E-4 r� �4 I N E •4 G o U O O ,n ELr) aJ O cn • La QJ U Q1 Cl• I U C!1 � 0U O ?4 F me- 00 4f� N r-I ,� U r-1 •rl •,-� Q) •�4 G u u U) • G (n E O o o 0 0U) • Ua coo. �4 U W in. �+ >1 CD ro Ul) >,O uo E T.,�& o _0 � a U r �4 —4 O •- U U n Ga U 3 00 M O r` N 7-4 >4 E a E v E E -4 ¢ a Q a • o a GA Q Q) U) U O Q) O E —4 •,-I O O M �4 O E ' 4 ,o > r� 4.400 U Ude a N c7* cY1 Or 1 H (.7 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 4 , 1984 Mayor Reinke presiding 11 Roll Call at 7 : 00 p.m. 21 Recess for H. R.A. Meeting 31 Reconvene 41 Liaison Reports from Councilmembers 51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 61 Approval of Consent Business - ( All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion . There will be no separate discussion of these items unless a Councilmember so requests , in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda . ) *71 Approval of the Minutes of August 21 , 1984 81 Communications : a ] League of Women Voters re: Broadcasting City Council Meeting b] City of Lonsdale re: Regional Meeting of LMC c] Cal-Meeh, Inc . re : . Plumbing Permit Refund - 91 Public Hearings : a1 8: 00 p.m. - 1985 Revenue Sharing Budget b] 8 : 05 p.m. - 1985 City Budget (bring your copy of Budget) 101 Boards and Commissions : I 111 Reports from Staff: a] Van Pool Request for Proposal Opening b] Acquisition of Railroad Property c] Authorizing Final Application for the T. H. 101 Bypass Acquisition Loan d] Horizon Heights Drainage - Accepting Quote (memo on table) e] Tahpah Park Sewer and Water Improvement - Change Order No. 3- f] Hazardous Sidewalk Conditions at the SE corner of Fuller at Levee Drive and the SW corner of Lewis at Levee Drive g] Authorize payment of Westwood Engineering for: 1 . Completion of Shakopee Traffic Pattern Study 2 . Shakopee Geometric Study h] Nominees from 3rd Commission District to Scott County Study Commission i1 Appointment to Planning Commission *jJ Request for Vacation of Road and Utility Easements *k] Jrban Corp Agreement I 121 Resolutions and Ordinances : a] Res . No. 229b, Authorizing 'tne ru`Diic Sale of l General Obligation Tax Increment Bonds - Series 1984-A - d ) I fib] Ties . No . 2299 , Levying Assessments for the 1983-2 Sidewalk Frprovements tr Block 1 , Furrie ' s 1st Addition 131 OL°ri6 Business : a ] 1985 Proposed Budget ) Six Year Cdpitai ImprovemeT,t Pian - bring ZIP copy 141 Adjourn to Wednesday , September 5 , 1984 at 7 : 00 p. m. John K. Anderson City Administrator r, TENTATIVE AGENDA Housing Authority in and for the City of Shakopee, ikfinnesota City Hall_ Council_ Chambers Adjourned Special Session September 4, 1984 Chairman Colligan presiding 1 . Roll. Call at 7 : 00 p.m. 2 . Approval of the Minutes of August 21 , 1984 3 . Consider request from Family Chow Mein to submit application for interest reduction for Commercial. Rehabilitation Loan. - Tabled from August 7 , 1984. 4. Report on refunding of bonds for K-Mart Distribution Center Tax Increment . } . Adopt Resolution No. 84-8 , A Resolution Requesting the City of Shakopee finance off-site improvements for the Minnesota River Valley Housing and Redevelopment Project , No. 1 . 5 . Other Business 7 . Adjourn to September 18 , 1984, at 7 :00 p.m. Jeanne Andre Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADJ. REG. SESSION SHAKOPEE, MINNESOTA AUGUST 21, 1984 Chrm. Colligan called the meeting to order at 7:04 p.m. with Comm. Lebens, Wampach, Vierling and Leroux present. Also present were Mayor Reinke, John K. Anderson, City Admr. ; Jeanne Andre, HRA Director; Judith S. Cox, City Clerk; Judi Simac, City Planner, H. R. Spurrier, City Engineer and Rod Krass, Ass' t City Attorney. Leroux/Wampach moved to approve the minutes of August 7, 1984 as kept. Motion carried unanimously. Chrm. Colligan read a letter he received from Mr. Bergstad, asking for cooperation from the Scott County HRA and local volunteers to help the seniors in housekeeping and grocery shopping. The HRA Director said she is serving on an advisory task force for senior services at the county level, which is right in the middle of a survey concerning many of these same concerns. She suggested it might be appro- priate to forward this letter to that group for a recomendation. Wampach/Leroux moved to forward the letter from Mr. Bergstad regarding help for seniors to the County Advisory Task Force. Motion carried unanimously. Leroux/Lebens moved to place on file the letter from Mr. Bergstad, dated August 10, 1984, regarding management of 200 Levee Drive. Motion carried unanimously. Lebens/Wampach moved to adjourn to August 28, 1984. Motion carried unanimously. Jeanne Andre HRA Director Diane S. Beuch Recording Secretary MEMO TO: Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre , Executive Director RE: Commercial Rehabilitation Loan Write-down DATE: August 31 , 1984 Introduction: The HRA has been discussing policy issues related to its commer- cial rehabilitation loan write-down program. The issue was tabled on August 7 , 1984 , to undertake further_ research, which has now been done . Background : The major issue under discussion is whether the HRA should consider a loan write-down application for Family Chow Mein even though the work had already been undertaken and the current criteria of the HRA interest write-down program requires approval prior to undertaking the work. Commissioner Lebens inquired whether the criteria in question is locally established, or whether it is required by state statutes . I consulted attorney Arlin Waelti of O' Conner Hannan and she confirmed that the criteria requiring consideration and approval of applications for loan write-down is a requirement of the legislation which permits the HRA to offer this program. She indicated that the loans are supposed to meet the "but for" criteria, that they would not have occurred but for the write- down. Once the loan has been closed and the work undertaken, this is clearly not the case . Therefore , in compliance with state law, the HRA has no choice but to deny the request of Family Chow Mein to apply for assis- tance after the work has been completed. Requested Action: Deny the request of Family Chow Mein to apply for an interest write-down for their rehabilitation loan after the work has been completed, and direct the staff to inform Mr. and Mrs . Poon of this action. JA: cah Extract of Minutes of Meeting of the Housing and Redevelopment Authority in and for the City of Shakopee, Scott County, Minnesota Pursuant to due call and notice thereof a meeting of the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Shakopee, Scott County, Minnesota, was held at the Shakopee City Hall on the 4th day of September , 1984 , commencing at 01clock p.m. , C.T. The following Commissioners were present : and the following were absent : The following resolution was presented by who moved its adoption: RESOLUTION NO. RESOLUTION REQUESTING THE CITY OF SHAKOPEE, MINNESOTA TO ISSUE ITS GENERAL OBLIGATION TAX INCREMENT BONDS TO FINANCE CERTAIN PUBLIC IMPROVEMENTS NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota, as follows: STATE OF MINNESOTA ) COUNTY OF SCOTT SS SHAKOPEE HRA I, the undersigned, being the duly qualified and acting Secretary of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota (the "Authority"), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of the Board of Commissioners thereof, duly called and regularly held on September 4, 1984, with the original thereof on file in my office and I further certify the same is a full, true, and correct copy thereof, insofar as the same relates to a request that the City of Shakopee, Minnesota, issue its general. obligation tax increment bonds 11---o provide financing for certain public improvements undertaken by the Authority. WITNESS my hand as such Secretary and the corporate seal of the Authority this _ day of , 1984. Secretary [SEAL] Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota - 3 - TENTATIVE AGENDA Board of Adjustment and Appeals Regular Session Shakopee, Minnesota September 6, 1984, Chairman Perusich Presiding: 1) Roll Call at 7:30 P.M. 2) Approval of August 9, 1984 Minutes 3) Other Business 4) Adjournment Judi Simac City Planner CITY OF' SHAKOPEE TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, Minnesota September 6, 1984 Chairman Perusich Presiding: 1) Roll Call at 7:30 P.M. 2) Approval of August 9, 1984 Meeting Minutes 3) 7:30 P.M. PUBLIC HEARING: To consider an amendment to City Code, Section 12.07�Subd. l,f, to provide for roads that terminate at regional facilities to exceed the max- imum length. Action: Recommendation to City Council. 4) 7:40 P.M. PUBLIC HEARING: Request for Conditional Use Permit to construct a temporary concrete and ready mix plant at SW 4 of Section 2, E. Hwy. 101, legal description on file. Developer: William G. Pearson, 8680 W. 158th St., Prior Lake, 55372 Action: Conditional Use Permit No. 370. 5) 7:50 P.M. PUBLIC HEARING: To consider an amendment to Conditional Use Permit No. 358 to reduce the number of required access drives at 2400 E. 4th Avenue, legal on file. Developer: Coll-Prahm, Inc., 2400 East 4th Ave., Shakopee Action: Amendment to Conditional Use Permit No. 358 6) 8:00 P.M. PUBLIC HEARING: Request for Conditional Use Permit to construct a temporary asphalt plant at the Shakopee Racetrack site, legal description on file. Developer: Kraus -Anderson, 3300 - 4th Ave. E., Shakopee Action: Conditional Use Permit No. 371. 7) 8:10 P.M. PUBLIC HEARING: Request for Conditional Use Permit to install a self service fuel station at the proposed Tom Thumb Store located at CR 17 & 16. Legal Description on file. Developer: Pump and Meter, 1800 - 2nd St. S., Hopkins 55343 Action: Conditonal Use Permit No. 372 8) Discussion: City Code Amendments for permitted and conditional uses and performance standards Action: Recommendation to City Council 9) Discussion: B-2 District Planning Study Action: Recommendation to City Council 10) 9:00 P.M. Continuation of Public Hearing: Request for rezoning a 87,600 sq. ft. parcel lying in the SE corner of the inter- section of CR 17 and 1.6, legal description on file. Applicant: Harmon H. Harrison, Jr. and Brooks Superette 414 E. First Ave., Shakopee Action: Recommendation to City Council 11) 9:15 P.M. Continuation of Public Hearing: Request for rezoning a 20 acre triangular parcel located northeast of the inter- section of CR 17 and 16, legal description on file. Applicant: Carl Lindstrand, 9607 Oakland Ave. S., Bloomington, Action: Recommendation to City Council 12) Discussion: Reconsideration of recommendation on rezoning of property on the east and west side of CR 17, south of 4th Ave. and north of CR 16. Action: Recommendation to City Council 13) 9:30 P.M. PUBLIC HEARING: Request for approval of preliminary Flat and final plat of Century Plaza Square 2nd Addn. lying E. and W. of CR 17, So. of 4th Ave. and N. of CR 16, legal description on file. Applicant: Cletus J. Link, .12831 Link Dr., Shakopee Action: Recommendation to City Council 14) Discussion: Reconsideration of recommendation on rezoning of property located in the SW a of S z of Sect. 5. Action: Recommendation to City Council 15) Informational Items: a) Traffic control on Hwy. #101 b) Meeting date of September 20, 1984 c) 16) Other Business 17) Adjournment Judi Simac City Planner CITY OF SHAKOPEE PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 9, 1984 Chrm. Perusich called the meeting to order at 7:37 p.m. with Comm. Czaja, Stoltzman and Koehnen present. Comm. Rockne and Schmitt arrived later. Also present were Judi Simac, City Planner; Jeanne Andre, Community De- velopment Director; H. R. Spurrier, City Engineer and Cncl. Vierling. Czaja/Stoltzman moved to approve the minutes of July 12, 1984 as kept. Motion carried with Comm. Koehnen abstaining because of her absence. DISCUSSION - MINNESOTA RENAISSANCE FESTIVAL SIGN VARIANCE. The City Planner went over the background of how the sign variance was handled in the past. Comm. Rockne arrived and took his seat at 7:38 p.m. The City Planner said there was no record of a temporary sign fee ever being paid. She added the City now has a copy of the agreement between the Renaissance Festival and Brambilla for placement of the sign. Marilyn Hagermann, General Manager of the Renaissance Festival, said she has no objection to the payment of a fee for the temporary sign, but as far as she knows, no one had ever suggested the payment of a fee before. Koehnen/Rockne moved to accept the annual review of Variance Resolution No. 257, and further require that the applicant pay the current fee of $5.00 for the temporary sign permit. Ms. Hagermann stated the Renaissance has extended its time frame one more week -end, but it is still within the August and September time frame. Motion carried unanimously. INFO - ADDITIONAL RACETRACK SIGNAGE The City Engineer said that the City's plans for roadway improvements on Hwy. 101 include generic signs for the Racetrack. Comm. Schmitt arrived and took his seat at 7:50 p.m. Czaja/Stoltzman moved to adjourn at 8:52 p.m. Motion carried unanimously. Judi Simac City Planner Diane S. Beuch Recording Secretary PROCEEDINGS OF THE PLANNING COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 9, 1984 Chrm. Perusich called the meeting to order at 8:52 p.m. with Comm. Koehnen, Czaja, Rockne, Stoltzman and Schmitt present. Also present were Judi Simac, City Planner; Jeanne Andre, Community Development Director; H. R. Spurrier, City Engineer and Cncl. Vierling. Comm, Schmitt pointed out an error in the minutes of June 28, 1984, on the last page where the reference to the house should have been at CR16 and CR83. Schmitt/Stoltzman moved to approve the minutes of June 28, 1984 with the above change. Motion carried with Comm. Koehnen abstaining because of her absence. Schmitt/Czaja moved to approve the minutes of July 12, 1984 as kept. Motion carried with Comm. Koehnen abstaining because of her absence. INFO- TAHPAH PARK INQUIRIES The City Planner reported that the lights at Tahpah Park will be turned on and off manually, and if an event lasts longer than 10:00 p.m. there will have to be prior approval from Community Services. She said a letter will be sent to the people who appeared at that meeting concerning Tahpah Park to inform them of the answers to their inquiries. RACETRACK PLANNING & ZONING STUDY RECOMMENDATIONS John Shardlow, Consulting Planner, gave a presentation with slides of the areas reviewed with regard to the Racetrack. Consensus for a time period for compliance for existing buildings to the landscape requirements was 3 years to show indications of compliance, and 5 years for compliance. Mr. Shardlow continued with a slide presentation with regard to re -zoning requests. He reviwed the B-2 Zoning specifications, natural conditions on site, infra -structure around the storm sewer and utilities and prepared alternatives for land use. He advised looking at the whole comp plan, keeping in mind that any zoning changes have comprehensive effects on the whole community. It is his belief that there is far more commercial land in the community than there is demand to support it. His conclusion is the best use of much of that land would be for planned residential with underlying R-4, which would have enough intensity to off -set the cost of developing in the bedrock present. A large planned development would be best because the grading is very important with this depth of bedrock, so that one parcel developing does not make it more expensive to develop the next parcel. The slide presentation continued showing existing land uses in the surrounding area. ii` Shakopee Planning Commission August 9, 1984 Page 2 Mr. Shardlow went over the three alternatives for land uses in this area, involving a combination of commercial B-1 and residential R-4. Schmitt/Stoltzman moved to recommend to City Council final approval of the Shakopee Racetrack Area Planning and Zoning Study, dated August 13, 1984. Motion carried with Comm. Koehnen abstaining because of her ab- sence during much of the discussions and presentations. Schmitt/Czaja moved to open the 7:30 p.m. public hearing considering the amendment of the City Code Sections 11.29 through Sections 11.33 and Chapter 11. Motion carried unanimously. Chrm. Perusich asked for comments from the audience. Gary Eastlund, representing the ICC, stated the ICC recommends leaving in Section 11.32, Subd. 3 regarding tobacco products, as there is no good reason to remove it. Discussion followed. Consensus was to agree with ICC recommendation. Section 11.33, Subd. 2 & 3: Comm. Schmitt said he would not like to see amusement parks as a permitted use, because then there could be more in the middle of the industrial zone. He would like to see the controls of a conditional use. Mr. Eastlund said Valleyfair will be applying for 60 building permits, which means 60 conditional use hearings, which would be a burden for them. The City Planner said she would like to receive from Valleyfair an over- all site plan to help them to locate new buildings. She suggested a review on a yearly basis of a total site plan with only one conditional use hear- ing. Consensus was to leave commercial recreation as a conditional use. Section 11.29, Subd. 2 & 3: Consensus to leave as a conditional use. Chrm. Perusich asked for comments from the audience, and there were none, Section 11.29, Subd. 3: Chrm. Perusich asked for comments from the audience, and there were none. Section 11.33, Subd. 3: The City Planner pointed out the ICC is request- ing animal hospitals and veterinary clinics as a conditional use in the Light Industrial, as well as Heavy Industrial Zones. Consensus was to agree. Chrm. Perusich asked if there were any comments from the audience, and there were none. Chapter 11: Consensus was to require 3 year intent and 5 year compliance to Landscaping Requirements for existing businesses. Chrm. Perusich asked for comments from the audience, and there were none. Consensus was to continue the authority of the Board of Adjustments for variance procedures. Consensus was to allow the Ass't City Attorney to provide language clarify- ing considerations of variances from performance standards. Shakopee Planning Commission August 9, 1984 Page 3 Gary Eastlund said the ICC has expressed some concern over some commercial property already platted where a 15 foot setback would significantly re- duce the number of square feet available or parking spaces. Therefore, they have asked for an exception to the 15 foot setback requirement for those properties already platted. Discussion followed regarding the relatively few parcels already platted that would be negatively affected, and the variance procedure that could be applied for. Chrm. Perusich asked if there were any more comments from the audience. Bruce Malkerson suggested the addition of the word "required" in the land- scaping requirements, to allow anyone to plant additional trees, etc. besides what is minimally required. Consensus was to agree. Czaja/Schmitt moved to close the public hearing. Motioncarried unanimously. Schmitt/Stoltzman moved to recommend to City Council to amend the City Code as follows: Sec. 11.33, Subd. 2 & 3: Change commercial recreation from a per- mitted to a conditional use. Sec. 11.29, Subd. 2 & 3: Change commercial recreation from a per- mitted to a conditional use. Sec. 11.29, Subd. 3: Remove mobile home parks as a conditional use. Sec. 11.33, Subd. 3: Add animal hospitals and veterinary clinics as a conditional use. Chapter 11, Land Use Regulations: Codify Performance Standards for Business, Industrial and Multi -family Residential Districts as follow: A. Acceptable building materials, with variances granted by the Board of Adjustments and Appeals. B. Setback for Parking (Except B-3 District). C. Landscaping Requirements, with 3 year intent, 5 year compliance for existing businesses. D. Screening of roof -top facilities, parking areas, out- door storage, trash handling, loading and service areas, with language to be clarified by City Attorney. Motion carried unanimously. PUBLIC HEARING - RE -ZONING REQUEST - CITY OF SHAKOPEE Schmitt/Czaja moved to open the public hearing regarding the re -zoning request made by the City of Shakopee to re -zone 70 acres from R-4 (Multi -family Residential) to I-1 (Light Industrial). Motion carried unanimously. The City Planner went over the proposal, background, considerations and re- commended approval of the re -zoning request. She stated the owners of the parcel are Jerry Scherber and George Siedl. Mr. Barry Anderson, representing Jerry Scheer, stated he thinks I-1 or B-1 would be a more appropriate zoning than R-4, and they will accede to an I-1 Shakopee Planning Commission August 9, 1984 Page 4 Zoning, with the expectation that other similarly placed parcels will be treated similarly, and also that they may seek a change if development seems to warrant it in the future. The City Engineer said he would like to find out from the City Attorney what impact this re -zoning would have on the City's acquisition of a part of that property for roadway improvements. Chrm. Perusich asked for comments from the audience, and there were none. Schmitt/Czaja moved to close the hearing. Motion carried unanimously. Schmitt/Czaja moved to recommend to City Council that the parcel located in the SW -14 of S2 of Section 5 be re -zoned from R-4 to I -l. Motion carried unanimously. PUBLIC HEARING - RE -ZONING REQUEST BY HARMON HARRISON, JR. & BROOKS SUPERETTE Czaja/Rockne moved to open the public hearing regarding the re -zoning re- quest by Harmon Harrison, Jr. (Shakopee Car Wash) and Brooks Superette from R-4 (Multi -family Residential) to B-1 (Highway Business). Motion carried unanimously. The City Planner pointed out on a map the location of the requested re- zoning and went over the considerations. Staff's recommendation had been to wait for the re -zoning study of the B-2 area, and now that it is fin- ished just tonight, staff has no recommendation. Mr. Harrison said he is requesting the re -zoning because as a legal non- conforming use, he is limited in his signage and expansion of the business. Comm. Schmitt suggested changing the B-2 to a one -acre minimum size, with the same description, which refers to community business and activities relating thereto. He would also suggest the language regarding shopping center, and this would be supportive of the businesses already in place in that area. Brooks might be a non -conforming size, but otherwise the busi- nesses would be permitted uses. Chrm. Perusich asked for comments from the audience. Jerry Scherber asked if this would change B-2 to B-1. Comm. Schmitt res- ponded that this would just change the minimum size of the B-2, but the definition would be the same, which he read. Bruce Malkerson, representing Brooks Superette, said he would like to con- sider this suggestion further. He thinks the B-1 would be appropriate for the existing use, if the new B-2 doesn't fit. He added that if the Plan- ning Commission plans to re -zone other vacant areas along that road B-1, he couldn't see any justification for not re -zoning an existing use B-1, or B-2 with the modification if it fits. He would agree this request could be tabled to see how it fits into the whole comprehensive plan, if that is to be studied further. He feels the justification for the re -zoning would be a change in circumstances from those that existed at the time the property was originally zoned in the comp plan. They would also agree to a look at the intersection of CR16 and CR17, if necessary. Shakopee Planning Commission August 9, 1984 Page 5 Comm. Czaja pointed out that a car wash would be a conditional use in a B-2 and a permitted use in a B-1. Schmitt/Stoltzman moved to contine this hearing to the last item on the agenda tonight. Motion carried unanimously. PUBLIC HEARING - RE -ZONING REQUEST BY CLETE LINK FROM B-2 to B-1 Czaja/Rockne moved to open the public hearing regarding the re -zoning request by Clete Link of 15 acres from B-2 to B-1. Motion carried unani- mously. The City Planner went over the background and considerations of this re- quest. Staff recommendation was to table the item until the B-2 District land use study was completed. Clete Link said he certainly can't see why there is a need for more study in this area. He gave some history of this land, which was cut down the middle by the City to put in CR17, after it had been platted. In return for that agreement to put the street through, the City said it would give him any zoning he wanted for the two parcels. Now after five years in B-2, he finds there is no demand for that big of a parcel. He now has people interested in developing the property as a B-1 zone. He feels the City has set the precedent for this property, with B-1 zoning from Hwy. 101 to 4th Street, and B-1 would be appropriate. He wants to accomodate the investor as it is good for the community, tax base, schools and employment. Mr. Link wasn't sure of the proposed change of B-2 with a smaller minimum lot size. Comm. Schmitt read the permitted uses. Comm. Schmitt thought some sort of commercial would be preferable to multi -family residential on that road, which will certainly be a collector for the by-pass. Dis- cussion continued. Chrm. Perusich asked for comments from the audience, and there were none. Schmitt/Rockne moved to close the public hearing. Motion carried unanimously. Comm. Schmitt asked if Mr. Link would be agreeable as a condition of the re -zoning to maintain minimum one acre parcels on both sides. Mr. Link said "Sure". Schmitt/Stoltzman moved a favorable recommendation of the re -zoning of the Clete Link property on the east and west sides of CR17 between 4th Avenue and CR16 from B-2 to B-1, subject to the developer's agreement to maintain a minimum one acre lot size. The City Planner suggested getting a legal opinion on placing a condition on a re -zoning. Mr. Link said he understands the traffic problems there, and will try to minimize the curb cuts. Motion carried with Comm. Czaja and Koehnen opposed. Schmitt/Czaja moved for a five minute recess at 10:57 p.m. Motion carried unanimously. Shakopee Planning Commission August 9, 1984 Page 9 Schmitt/Rockne moved with the applicant's consent, to further continue this hearing to September 6, 1984, subject to the discussion of the review of the B-2 potential. Motion carried unanimously. DISCUSSION - COMPREHENSIVE PLAN AMENDMENT Czaja/Stoltzman moved to direct staff to set the public hearing date for an amendment to the Subdivision Ordinance regarding cul-de-sacs for either a second meeting in September or later. Motion carried unanimously. DISCUSSION - SIX YEAR CAPITAL IMPROVEMENT PROGRAM Schmitt/Czaja moved to recommend to City Council approval of the Capital Improvement Plan, with the following additions: 1. CR15 from 5th to Tahpah Park to cope with traffic; 2. CR16 from CR17 to CR83, including the intersection; 3. Sewer extension fro CR17 to CR79 4. Change the designation of #44 to Shenandoah Drive. Motion carried unanimously. OTHER BUSINESS The City Planner informed the Commissioners about a large scale commercial development being discussed near the Racetrack. The City Planner said she followed up with the County on the house parked illegally at CR16 and CR83. The City Engineer said the developers of Shenandoah have until September 15, 1984 to get in a second access or seek a change in the conditions of the Conditional Use Permit from the Planning Commission. Comm. Schmitt complained about the traffic violations occurring at the em- ployees entrance to Valleyfair, and asked Cncl. Vierling to bring it to City Council for additional policing. There was a brief discussion of the Downtown Revitalization Plan. Cncl. Vierling said there is a question and answer sheet being prepared to answer many questions and concerns. Czaja/Rockne moved to adjourn at 1:11 a.m. Motion carried unanimously. Judi Simac City Planner Diane S. Beuch Recording Secretary M OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA AUGUST 21, 1984 Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Wampach, Lebens, Leroux, Vierling and Colligan present. Also present were John K Anderson, City Admr.; Judith S. Cox, City Clerk; Judith Simac, City Plan- ner; H': R. Spurrier, City Engineer; Jeanne Andre, Community Development Director and Rod Krass, Assistant City Attorney. Mayor Reinke gave a short welcome address to the cable -cast audience, and introduced the Council and staff. Wampach/Vierling moved to recess for an HRA meeting. Motion carried unanimously. Colligan/Wampach moved to re -convene the City Council meeting at 7:11 p.m. Motion carried unanimously. Liaison reports were given by Councilmembers. Cncl. Lebens reported on several complaints she received from residents regarding lack of dog control, water problem at Second and Shumway and speeding traffic on 10th Avenue. Mayor Reinke asked if there was anyone present in the audience who wished to address the Council on any item not on the agenda, and there was no response. Colligan/Vierling moved to approve the minutes of August 7, 1984, as kept. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/ Colligan moved to approve the minutes of July 31, 1984 as kept. Cncl. Lebens asked for additional language covering the questions asked by Mel Lebens of the business owners present at the meeting regarding the taxes and assessments and downtown redevelopment plan. Lebens/Leroux moved to amend the minutes of July 31, 1984 to include on page 3, first paragraph: Mr. Lebens stated that he figured after subtracting the City property and residential units, which he doesn't believe can be assessed because there is no benefit, there are 56 lots left, which makes $1.99 per square foot. He asked those who feel they can handle $1.99 per square foot to raise their hands. He also figured there would be an assessed value in- crease on your property of about 130% of your present valua- tion. He asked if anyone was willing to pay 130% of their present valuation. He said there will also be another as- sessed valuation increase as a result of the assessments made for these improvements, called "the valuation thereof". This will be another 80% increase of your assessed valuation. Therefore, the rental rate will triple and you still haven't fixed up the front of your building, which you are expected to invest $7 to $8 million dollars in. Motion to amend carried with Cncl. Vierling and Cncl. Lebens abstaining because of their absence at that meeting. Main motion as amended carried with Cncl. Vierling and Cncl. Lebens ab- staining. The City Admr. went over the communication from the Assoc. of Metropolitan Municipalities. Colligan/Lebens moved to nominate Cncl. Leroux for the Transportation Advisory Board. Motion carried with Cncl. Leroux abstaining. 'Shakopee City Council ' August 21, 1984 Page 2 The Community Development Director explained the background for the Realtor's Day, and what the requested funds would be spent for. Leroux/Wampach moved to allocate $50 from the contingency fund for the ICC to sponsor a realtor's workshop in 1984. Motion carried. Roll Call: Ayes; Unanimous Noes; None Colligan/Leroux moved to allocate an additional $50 to the ICC budget for 1985 to sponsor a realtor's workshop in 1985. Roll Call: Ayes; Unanimous Noes; None Motion carried Cncl. Lebens said she has been contacted by a group of concerned citizens relative to the sewer project on 5th Avenue, and she invited them to appear before the Council tonight to voice their concerns. Fred Lebens, 604 West 5th, stated he thinks they are being ripped off, by using the City's contractor for this work. He can get a private con- tractor to do the work for much less money. The City Engineer explained that the whole issue evolves around the re- construction of sanitary sewer in 5th Avenue, which was necessitated by the construction of the new Women's Correctional Facility. He explained the option offered to the property owners of using the City's contractors to replace their services at this time. He said if Orangeburg services are found, they must be replaced, as they are no longer allowed in the City. He said the estimate quoted is the maximum that can be computed for the work. He went over the estimate in more detail. He said the property owners are objecting to the restoration of curb and gutter. Fred Lebens asked about the purpose of the construction and contingency fee. .Mayor Reinke responded regarding how these fees are estimated. He stressed that if the actual costs are less than the estimate, only the actual amount is paid. He further explained that if work is done by an independent contractor, it has to be done according to the City's specifi- cations, including all the restoration. He explained that if there is an existing sidewalk, policy is that it is to be replaced. Mr. Lebens asked about the language stating that everybody has to sign the waiver. The Ass't City Attorney said the language refers to the fact that it has to be signed to be legal, and in order to be fileable, it has to be notarized. Mayor Reinke asked if anyone else wanted to comment on the project, and there was no response. The City Engineer asked if City Council wanted to add a second option whereby defective services can be replaced by an independent contractor, if done in a reasonable amount of time. The Ass't City Attorney clarified that there has to be some method of bonding or a letter of credit to protect the City before a private contractor could perform work in the street. The City Engineer replied that he has the necessary forms to protect the City. Lebens/Leroux moved to give the involved property owners in the 5th Street sanitary sewer project the option of hiring an independent contractor as long as the contractor meets all of the City's specifications. Motion carried unanimously. Mr. Lebens asked if the City would condemn their lines going into the house. The City Engineer answered that if they would be condemned, it would be by the Building Official. Mayor Reinke added that if the property owners used the City's contractor, the assessment can be spread over 10 years on the real estate taxes, which couldn't be done with an independent contractor. Mr. Weckman asked if Orangeburg is found, will the City condemn from the property line to the house. The City Engineer responded that he could get an answer from the Building Official and get back to the gentlemen. Shakopee City Council August 21, 1984 Page 3 LeRoy Wolf asked about the interest rate to be charged. The City Engineer explained that is a very complex matter regarding the current interest rate and limitations the City can add. He suggested getting a report from the Finance Director, and getting that to Mr. Wolf. Mr. Wolf asked if there was anyone else in the City being forced to re- place Orangeburg services. The City Engineer answered there is no other area at this time and this is being done only because the street will be open. Mayor Reinke compared this to the reconstruction of Holmes Street, where defective sewer and water lines were replaced at the same time the street was being worked on. Cncl. Colligan replied that if another pro- ject of this type is done, Orangeburg services would be replaced. Mr. Wolf complained about the short time frame they would have to get bids to replace their services if Orangeburg is found. The City Engineer ex- plained that the City's contractor will go through and work the main line first and then later the services would be replaced, so it would not have to be done immediately, but it is a short time frame which is why the City met with these people early to alert them to the possibilities. The City took bids for its work to get the best price, and there is economy in hav- ing the same contractor undertake this work also. Clete Link suggested running new sewer lines from the lateral and let the people hook up, and then if there is a problem later, they could work from their property and not disturb the street. Mayor Reinke responded that it would be unnecessary to replace laterals on the general tax levy. Mayor Reinke explained the City's policy of assessment deferment for seniors who qualify. Mr. Lebens asked why a contractor would not be allowed to tunnel in under the curbs, as has been done for years without problems. The City Engineer responded that there has been a lot of problems with curbs sagging after contractors have tunneled under them, and he could show many examples of it. Mr. Lebens said there is also some curb that sags without construction under it, and he would like to take his chances. A woman in the audience asked about the problem of smelly water. Mayor Reinke told her to get in contact with the SPDC Manager. Leroux/Vierling moved to open the public hearing regarding the application for $600,000 Commercial Development Revenue Note by the Shakopee 84 Part- nership. Motion carried unanimously. Jerry Hertel, representing the Shakopee 84 Partnership, said they intend to build a small shopping center anchored by Tom Thumb, with one other lease in place. They hope to have it 100% leased by the time of construction. He said this would be similar to the one they built on CR42 near Burnsville Center. The City Planner brought up various land and zoning considerations regard- ing this site plan. She said the preliminary and final plat of this site is to be heard by Planning Commission September 6, 1984. Clete Link is the owner of the land, and he has requested re -zoning, which has not been de- cided by City Council and at this time the minimum lot size does not con- form to the current zoning. The plans also call for gas tanks and fuel service, which is a conditional use both in the B-1 and B-2 and has to go through the conditional use process. The City Admr. explained how the law changed by the State putting a cap on IRB's affects this application. Mr. Hertel stated he is prepared to give the City the $6,000, one percent application fee immediately, so an extension of the City's entitlement allocation can be filed with the State. The City Admr. said if the City denies the application, the fee is refundable. Leroux/Wampach moved to continue the public hearing to August 28, 1984 at 8:00 p.m. Motion carried unanimously. Shakopee City Council August 21, 1984 Page 4 John Shardlow, Consulting Planner, gave a slide presentation covering the Racetrack Area Planning and Zoning Study, and the recommended code amendments. He stated that the requirement of planting trees every 50 feet of the boulevard was the only requirement that would apply to existing businesses. Walt Whitmore, Executive Vice -President of Valleyfair, asked about the change recommending zoning commercial recreation facilities as condi- tional uses. He said that would mean they would have to come in and go through the conditional use process about 60 times a year for various changes and additions. He questioned the legality of changing an exist- ing permitted use to a conditional use. He is concerned about the speci- fic language used. Mr. Shardlow stated it was his intent to address the use of vacant parcels. He said there are a number of ways of addressing an existing use, such as having a site plan on file and approving changes once a year. David Grant, an attorney for Valleyfair, stated he doesn't think it is correct or appropriate to change an existing permitted use to a conditional use. He also asked for clarification regarding the various performance standards and at what point they would become effective. He asked if there was some kind of quantifying element that would be used whereby if a certain percentage or dollar amount was involved in a modification or replacement the new design standards would apply. The City Planner responded that staff had made a recommendation to leave amusement parks as a permitted use, but Planning Commission did not want to leave the door open for future developments that would not have any restrictions. She said Planning Commission expressed its desire that Valleyfair only be subjected to one annual conditional use permit that would cover the entire site plan. She added that the performance standards would be interpreted that any new development at Valleyfair, including expansion of existing facilities, would be subject to the new standards. Mr. Shardlow suggested that if the Council wanted some control over ex- pansion of Valleyfair, there could be some type of planned unit develop- ment that would set forth various areas for future expansion within that frame. Discussion continued. Mr'. 0. B. O'Brien, owner of Danny's Construction, said he has some of the same problems with being adjacent to the Racetrack. Ile thinks a change from permitted to conditional use would be damaging to his business. The City Planner stated this change from permitted to conditional use applied only to commercial recreation, so would not apply to Mr. O'Brien's property. Mr. O'Brien asked about the performance standards he would have to meet if he wanted to build another building. He wondered why steel is outlawed as a building material, as that is his business, which employs 140 people. He said that over 50% of the buildings in the State and USA are covered by steel sheeting. The City Planner pointed out the variance procedure in place for the building standards. Mr. Sharldow responded that it was the Planning Commission's desire to not allow pole barns, and they had to set some standards to attempt to be fair. They invited the input of all people in the commercial/industrial businesses. Mr. Kevin O'Brien said he works for Danny's Construction. He said steel is a very good building component, and he can name countless examples in Shakopee and elsewhere. He said there are other ways of eliminating pole barns. He said the Association of Metal Builders is writing standards that have to do with depth, weight, color, etc., that could be used in de- sign standards. Be said there is time and cost involved in pursuing a variance, and it would be unfair to them and their clients to require them to go through a variance procedure for a steel building. Gary Eastlund, representing the ICC, said they had some concern about some parcels in the downtown business district that are already platted where a 15 foot setback would be a hardship affecting the square footage and park- ing spaces. Therefore, they asked that existing platted parcels be exempt from this setback requirement. He would like to see these items addressed as clearly.as possible to get rid of variances and additional permits. Shakopee City Council August 21, 1984 Wage 5 Clete Link asked why the City wants to eliminate pole barns, if the property owner doesn't consider them detrimental. He said there are a lot of people who can't afford and don't need expensive buildings. Gary Eastlund volunteered that the ICC will meet anytime to consider these items further. Leroux/Wampach moved to table consideration of the code amendments recommended by the Racetrack Area Planning and Zoning Study and refer it to the ICC, requesting them to meet prior to the September 6, 1984 Planning Commission meeting, and to advise City staff as to the time and date of the meeting so people who are interested in attending can contact City staff for the information. Motion carried unanimously. Mr. Shardlow gave a slide presentation on the study of the B-2 zone. He said it seemed the definition of B-2 as serving the Shakopee neighborhood seems to be appropriate. He said the biggest concern was the minimum lot size of 5 acres. He suggested the change might be to just change the mini- mum lot size downward, rather than change the B-2 to B-1 or some other zoning. He pointed out that the single most limiting feature of this area is the depth of bedrock, which makes it very expensive to develop. He said the depth of bedrock is so variable that it is wry important that anything that happens takes the whole area into consideration, so that what happens in one place doesn't adversely affect development on other property, especially as it relates to fill and utilities. He also said the traffic flow and site lines at the intersection of CR17 and CR16 would have to be incorporated into planning considerations. He stated his feelings that the City has more commercial zoning that it can support, and he would not feel it appropriate to allow strip commercial along all the roadways to the Racetrack. He presented three alternatives for re -zoning the B-2 zone. The City Planner stated Planning Commission will be considering the alter- natives for B-2 zoning at the September 6, 1984 meeting. The City Planner indicated that staff recommends the rezoning of the R-4 property near the Racetrack to I-1, but because of legal concerns regard- ing the City's acquisition of land for the new north/south collector street it is recommended this be referred back to Planning Commission for receipt of a legal opinion. Colligan/Leroux moved to table consideration of the rezoning. Motion carried unanimously. Leroux/Colligan moved to re -consider the tabling of the rezoning. Motion carried unanimously. Colligan/Leroux moved to refer to Planning Commission consideration of the rezoning of the R-4 property adjacent to the Racetrack, pending legal opinion. Motion carried unaninously. The City Planner said it is the opinion of the Ass't City Attorney that the recommendation made by the Planning Commission for the conditional rezoning of the Clete Link property on the east and west side of CR17 from B-2 to B-1 is illegal. Staff recommends tabling this rezoning request pending resolution of the B-2 study area. Jerry Hertel said if the rezoning request is approved, they had hoped to begin construction next month. He is concerned with the delay involved in the further study of the B-2 zone. Clete Link said he doesn't understand the problem. Planning Commission felt this parcel had to be looked at before the other parcels, to avoid spot zoning. He said there has already been four months of study, and he doesn't see the relationship of the other parcels to this request. He said the property was B-2 for 5 years and he couldn't get it marketed. He feels that a precedent was set by the City allowing B-1 from Hwy. 101 to 4th., with B-1 also south of CR16. He thinks the City should honor a request from developers to build in Shakopee, to add growth and tax dollars. Shakopee City Council August 21, 1984 Page 6 The Ass't City Attorney explained the legal problem involved with the recommendation. Mr. Link suggested City Council remove the condition of the one acre size and just rezone the property to B-1. Mr. Hertel said he would be willing to keep a minimum of one -acre size on a deed restric- tion or some other method to avoid the legal problem. The Asst City Attorney stated that would not work. Discussion followed concerning a time line, and what can be done to expe- dite the public hearing required, etc. Mr. Hertel said if the decision was made close to September 25, 1984, it would still be feasible to begin construction this year. Colligan/Vierling moved to refer back to Planning Commission the rezoning request by Clete Link of property on the east and west side of CR17, and set a special City Council meeting for September 25, 1984. Motion carried unanimously. The City Planner showed the revised plat for South Parkview Add'n, and said staff recommends approval of it subject to 13 conditions. She gave some further background and said staff could not find any other cases where the City paid for part of the construction of the street, as is being requested. Leroux/Lebens moved to approve the Preliminary Plat of South Parkview Add'n, subject to the following conditions: 1. Approval of a Title Opinion by th.e City Attorney. 2. A Park Dedication in land dedication should be made to provide for the retention basin. 3. Execution of a Devel.oper's Aq eeimt nt. for tho construction of the required improvements: a. A sidewalk to be constructed along the north side of •. 13th Avenue in accordance with the Design Criteria and Standard Specifications adopted by the City of Shakopee. b. Street. lighting to be installed in accordance with the requir.ew,ent.s of the SPUC Utilities Manager.. C. 11ater system to be installed in accordance with the requirements of the SPDC Utilities Manager. d . San_i ta.ry : c wcr and storm w, -iter system be installed in accordance with the requirements of the City Engineer. e. Street impsuvements be made in accordance with the requirements of the City Engineer. f. The developer shall agree to the City engineer's method of apportioning the installments remaining unpaid against the plat and that thc.. developer waives his right to appealing the apportionment. 4. The plat should be renamed to South Parkview 1st Addition. 5. The City Engineer must receive and approve final plans and specifications for all public facilities including, but not limited to, roads, sanitary sewer system, storm sewer and the receipt of the overlot clradi_ng plan. '6. Approval by the Planning Commission of a variance for Quincy Circle to exceed the maximum cul-de-sac length of 500 feet by 82 feet for the reason that a design change of 13th Avenue was required by the City and County Engineers which necessitated a change in the design of Quincy Circle. 7. Ten foot drainage and utility easements must be provided along all lot lines. 8. The developer must provide all. street signs. 9. Two subdivision bench marks located in the final plan. 10. The developer shall submit to the County Engineer construction plans for access to CR 15. 11. Construction plans approved and filed with the City Engineer prior to recording the plat. 12. Funding for the construction of the south half of .13th Avenue be referred to Council for settlement. 13. There shall be a one to ten ratio for duplex development as agreed to by the developer. 14. A planning easement prohibiting curb cuts along CR15. Shakopee City Council August 21, 1984 Page 7 Bill Englehardt, of Englehardt Associates of Chaska, said he has been doing the engineering for this plat. He said that originally they had lots along the south side of 13th Avenue, but Planning Commission had suggested dedi- cating parkland there. Therefore, they feel there is no developer benefit, and therefore they request the City pay for the half of the construction of 13th Avenue. Mr. Englehardt also said this situation requires a lift station and the problem of how to spread out the costs of construction and maintenance. He surveyed several other towns in the area for the number of lift stations, the costs involved and how the costs are spread. The City Engineer said the argument that the additional taxpayers offsets the operational costs of a lift station is excellent. He just wants to point out that if the City assumes this responsibility a policy will have to decided on regarding an assessment district. He added that eventually this area would get gravity service and it would no longer have to be main- tained. He suggested a district be created whereby day to day maintenance is not assessed, but major capital repairs are. Mayor Reinke said the City has never picked up costs of constructing a street as is being requested. He pointed out that Outlot A is actually a drainage swale and therefore is helping the plat with its drainage situation. Leroux/Lebens moved to amend the motion to strike Condition No. 12 and state instead that the City is paying for over -sizing costs only for the con- struction of 13th Avenue as a collector street. Motion to amend carried unanimously. Main motion as amended carried unanimously. Wampach/Leroux moved for a five minute recess at 11:34 p.m. Motion carried unanimously. Leroux/Lebens moved to re -convene at 11:42 p.m. Motion carried unanimously Colligan/Vierling moved to accept the Planning Commission's recommendation on the Capital Improvement Plan. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Leroux moved to impose the penalty of $5,100.00 payable within 10 days by Zylstra-United Cable Television Company on the basis of ZU's failure to comply with the terms of its franchise with the City pursuant to inves- tigation of the said delinquencies, recommendations of the Cable Commission and subsequent notification to ZU by the City of November 10, 1983, all pursuant to the terms of the francise granted to ZU. Roll Call: Ayes; Unanimous Noes; None Motion carried. Tom Serafin addressed the Council regarding the Eastside Park Hockey Rink. Leroux/Wampach moved to authorize City staff to move the permanent hockey boards from Huber Park to the Jr. High for the 1984-85 winter season with or without the assistance of volunteer help, and direct staff to discontinue all skating activity in Huber Park for winter of 1984-85 on a trial basis. Mr. Serafin also asked about getting additional light on the rink. The City Admr. advised handling that as a separate matter. Motion carried unanimously. Leroux/Vierling moved to authorize the appropriate City officials to enter into the Minnesota Department of Energy and Economic Development Financial Mangement Divisions letter of intent to retain $600,000 of the City's Industrial Development Bond Entitlement Allocation for the period from September 1 to October 31, 1984. Said Letter of Intent to be accompanied by a 1% application fee paid by the Developers, Shakopee '84 Partnership. Motion carried unanimously. Shakopee City Council August 21, 1984 Page 8 Colligan/Wampach moved to indicate it is the intent of the City to refund the $6,000 application fee to Shakopee 184 Partnership should the City not proceed with the issuance of the Industrial Revenue Bonds as requested by the Shakopee '84 Partnership. Motion carried unanimously. Colligan/Vierling moved to accept the Local Government Aid Policy State- ment and rationale as passed by the League of Minnesota Cities Board of Directors August 7, 1984. Roll Call: Ayes; Unanimous Noes; None Motion carried. Discussion was held with members of the Fire Dept. regarding specs for the fire engine. Colligan/Vierling moved to accept the bid of Custom Fire Apparatus, Osceola, Wisconsin, for a fire service pumping engine in the amount of $167,850.00, and to recommend the chassis be paid for (approximately $69,000) upon delivery to Custom Fire Apparatus. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to approve the purchase of miscellaneous equipment to begin as soon as possible to insure price protection, in the total amount of $53,041.56. Roll Call: Ayes; Unanimous Noes;None Motion carried. Colligan/Vierling moved to direct the appropriate City officials to post the alley in Block 23 with speed limit signs of 10 mph. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Vierling moved to authorize the appropriate City officials to sell 0.088 acres of the City's one acre Eagle Creek Thrift Shop site to Scott County for a permanent road easement for the improvement of CR83. Said sale price to be $1.00 if other such takings for the improvement are ob- tained by the County for $1.00, or $351.00 if other road easement purchases are acquired at their appraised value as per the appraisal submitted to the City dated July 26, 1984, Project No. CP 84-83-02, prepared by Frank Wicker. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Vierling moved to terminate the probationary status of Jeanne Andre as Community Development Director, effective April 4, 1984. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach offered Resolution No. 2295, A Resolution approving Plans & Specifications and ordering advertisement for bids for Shenandoah Drive from State Trynk Highway 101 to a point approximately 1,400 feet south of 4th Avenue by Roadway Construction, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Leroux moved to authorize advertisement for bids for CR83 widen- ing from Valley Industrial Blvd. north to a point 3,547 feet south in Shakopee, Minnesota, Project No. 84-9. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Leroux moved to authorize advertising for bids for Intersection Improvements along State Trunk Hwy. 101 at Shenandoah Drive, CR83, Valley Park Drive and CSAH 18 in Shakopee, Minnesota, Project No. 84-8. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Vierling moved to authorize for Horizon Heights Drainage and to September 4, 1984 for award. Roll Call: Ayes; Unanimous the Engineering Dept. to receive quotes bring the quotes back to City Council Noes; None Motion carried. Colligan/Leroux moved to authorize appropriate City officials to enter into an agreement with Minger Construction, Inc., to install -drain the on Norton Drive for $13,597.00. Roll Call: Ayes; Unanimous Noes; None Motion carried. ff LEAGUE OF WOMEN VOTERS OF SHAKOPEE • SHAKOPEE, MN • 55379 8CL RECEI EK" 1118 Monroe Street 'AUG 2 71984 Shakopee, MN 55379$ August 22, 1984 CITY OF Mr. Eldon A. Reinke, Mayor City of Shakopee 129 First Ave. E. Shakopee, MN 55379 Dear Mayor Reinke: Congratulations on the recent decision made by yourself and the Shakopee City Council to allow the council meetings to be filmed for use on the local cable television station. This is a wonder- ful opportunity for the citizens of this community to view local government in action. The League of Women Voters strongly supports the Cable Commission in its effort to inform the public by broadcasting the city council meetings and we applaud your support of the Commission in this matter. Sincerely, 4e6 Kathy P. Busch, President LWV of Shakopee City of Lonsdale LONSDALE, MINNESOTA 55046 Telephone 1-507-744-2327 ,G 2 1984 August 17, 1984 To the Mayor, Councilmember, All other city officials, and their spouses. I wish to extend to you a cordial invitation to attend the Regional Meeting of the League of Minnesota Cities to be held at the American Legion Post #586 in Lonsdale on September 26, 1984. The American Legion Club is located at 115 Second Avenue Northwest, two blocks north of Central Avenue. Beginning at 2:30 p.m., there will be a roundtable dis- cussion for all Local Government Officials directed by Tom Thelen of the League staff. The dinner will begin promptly at 6:30 p.m. and tickets are $7.50, including gratuity. A cash bar social hour will precede the dinner from 5:30- 6:30 p.m. I am enclosing a postcard for reservations to be returned by September 18, 1984. You will note that if you make reservations for more per- sons than actually attend, you may be billed for those who do not come unless I am notified two days before the meeting of any changes. After dinner, there will be a panel discussion by League staff and board members of questions of concern to attend- ing cities. Legislators have been invited to attend as well as representatives from those state agencies who come into frequent contact with cities. Adjournment will be no later than 9:30 p.m. Sincerely, Francis T. Turek Mayor ?Q - MEMO TO: City Council FROM: LeRoy Houser, Building Official RE: Cal Mech Permit Fee DATE: September. 4, 1984 Introduction: I have assessed Cal Mechanical a double permit fee for not securing the plumbing permit on the Racetrack backstretch. Background: Two days prior to the plumbers starting work on this project Carlos Lopez contacted me on securing the required permits. I informed him at that time due to legal problems at the track all permits were on hold until the following Tuesday, however, he could move his equipment onto the site and work until Tuesday when our problem would hopefully be resolved. Our problem was resolved on Tuesday and he was instructed to obtain his permit. He was told five times over the next two weeks, and on Thursday, August 23rd, I told his plumbers if he wasn't in by Friday morning, August 24th, I would give them a Stop Work order until the permits were obtained. On Monday, August 27th, I issued the Stop Work order. Four hours later, Carlos secured the permit. I talked to him on the job site and he said "he wouldn't argue about it, he didn't have time for nit picking." If the permit process is nit picking, then maybe we should abandon it. Alternatives: 1. Waive the penalty fee. 2. Cut the penalty fee in half. 3. Leave the penalty fee as is. Recommendation: Leave the penalty in effect. LH:cah August 30, 1984 Mayor Eldon Reinke Shakopee City Council 129 E lst Avenue Shakopee, Mn 55379 Gentlemen: On August 27th, Cal-Mech, Inc. was required to pay a double permit on plumbing work performed by our firm on the Shakopee Race Track. When we started the project on August 13th, we were told by the Cont- ractor that permits did not have to be submitted at this time because there were details which were being resolved by the City of Shakopee. Later that week I met with the City Inspector who requested that I submit a permit. At this time I had only received a letter of intent which he informed me must have a dollar amount on it in order to receive a permit. During the week of the 20th, we came up with a dollar amount and Monday the 27th I paid a double permit, the penalty being $ 3,003.38. Due to the complexity in the schedule at the project, many items do not follow a timely sequence. This was not an intentional delay on my part and the time frame does not seem excessive to warrant a penalty of this amount. I request a refund in the amount of $ 3,003.38. We would appreciate this request to go to Council as soon as possible. Thank you for your consideration in these matters. Very truly yours, CAL-MECH, INC. Carlos Lopez, Jr. President CL/pal enc. PLUMBING e HEATING AND MECHANICAL CONTRACTORS 1103 HOMER ST.,ST.PALIL,MN 55116 (612)698-8881 STATEMENT OF COLLECTIONS Treasurer's Office, City of Shakopee, Mi �sota -'Sh'pKopee Min n.,,—�-, -----19, Received fro N2 27643 Ile $ FOR 77—� T-- Total - $ 7 Credit Fu Iml Pei Memo To: John K. Anderson, City Administrator From: Gregg M. Voxland, Finance Director Re: Budget Hearings Date: August 29, 1984 Council has two public hearings on 9/4/84. One at 8:00 P.M. for the Revenue Sharing budget (see attached notice). This is required by Federal regulations to obtain public input on the use of revenue sharing monies. The second hearing is set for 8:05. This is a hearing on the whole budget and the General Fund in particular. This gives the public a specific opportunity to address Council during a regular meeting on budget/service issues. GV:mmr. (1 Ccs. Budget Hearing on General Revenue Sharing The City of Shakopee will hold a public hearing at 8:00 P.M. on September 4, 1984, in the Council Chambers of City Hall, 129 East First Avenue, Shakopee, Minnesota, for the purpose of hearing written and oral comment from the public concerning the proposed annual budget for fiscal year 1985 and the use of Revenue Sharing funds as contained in that proposed budget, summarized below. General Revenue Sharing (GRS) is a program of general fiscal support from the Federal government to State and local governments with only limited Federal requirements about how the money should be spent. Decisions on the use of these funds are made at the local level, by the government and people closest to local problems. The Revenue Sharing regulations reguire a hearing on the proposed use of these funds it: relation to the overall budgc,,t before the budget is adopted each year. All interested citizens, groups, senior citizens and organizations representing the interest of senior citizens are encouraged to attend and to sunbmit comments. SU:IJIARY OF PROPOSED 1985.BUDGET City of Shakopee general Fi.uid Revenues Source Prop,_.rty Taxes $ 973,000 Licenses & Permits 200,650 lntc:rgovernmerital 710,873 Service.. Charges/User Fees 354,590 Fines and Penalties 45,000 Federal Revenue Sharing 301,000 Other Revenue 46,6184 Total $3,051,297 Expenditures Activity GRS Funds Other Funds Total (if any) CeneraI Government $ 15,000 $ 464,020 $ 479,020 Public Safety 192,500 975,815 1,168,315 Public Works 7.3,500 884,315 957,815 Recreation 21?,000 228,345 248,345 Misczllaneous _247 802 247,8 2 Total 301,000 $2,800,297 $3,101,297 copy of this Infcfnnati'o' the entire proposed budget and additional background materials areavailable for public inspection from 8:00 to 4:30 weekdays at Shakopee City Hall, 129 mast First Avenue. Dated this 17th day of August, 1984 John K. Anderson City AdMi.nistrator City of Shakopee we MEMO TO: John K. Anderson, City Admin. FROM: Judith S. Cox, City Clem' RE: Cable Communications Commissi6n 1985 Budget. DATE: August 31, 1984 INTRODUCTION: Bill Anderson, Chairman of the Shakopee Cable Communications Commission, will be in attendance at the 1985 budget public hearing set for 8:05 p.m. on September 4th. A representative from the Shakopee Community Access Corporation will also be present. The purpose of their presence is to invite the Council to consider the financial needs of both organizations in conjunction with the City's 1985 budget. BACKGROUND: For your information, attached is a copy of the Cable Commission minutes of August 27th when they discussed their 1.985 budget as well as that of the Access Corporation. Also attached is a copy of the proposed budgets for both the Cable Commission and the Access Corpora- tion, as well as a summary of the Cable Communication's funding, actual and projected. Expenditures Revenues 1985 Cable Commission budget request $15,374.00 1985 Access Corp. budget request from 5% franchise fee $ 8,750.00 Conservative estimate of 5% franchise fee due January, 1985 Penalties from delay in completing initial construction due Sept., 1984 ACTION REQUESTED: $17,500.00 $ 5,100.00 Total $24,124.00 $22,600.00 Consider the budget recommendations of the Cable Commission in conjunction with your upcoming budget worksessions. JSC/bn Att. CABLE COMMUNICATIONS 1985 PROPOSED BUDGET 1984 1985 Budget Budget Adopted Proposed 4100 Salaries $ 7,010 $ 9,401 4140 PERA 386 400 4141 Pensions - FICA 491 658 4150 Health & Life Insurance 400 13795 Sub Total *$ 85286 $12,254 4210 Supplies 200 200 431.0 Professional Services 800 800 4320 Postage 70 ]00 4321 Telephone 50 100 4330 Travel and Subs. 220 220 4350 Printing & Publishing 350 200 4390 Conferences & Schools 400 400 4391 Dues & Subscriptions 300 600 *$ 2,390 $ 2,620 4511 Capital Equipment 500 Total $10,676 $15,374 T -�✓ SC7-� CAC,' Shakopee Community Access Corporation PO. Box 273 . Shakopee, Minnesota . 55.379 August 21, 1984 Dear Commissioners : Enclosed is3Shakopee Community Access Corporations proposed 1985 B -jet. Although we did not have a great deal of time from notification to due date, many Director hours were invested in this project. The proposed Budget we have submitted is one that we feel is fair and just. Please note upon your review that the balance of our 1985 proposed Budges will not be coming from the Franchise fee, but over 75% will be provided by the Corporation. We will be represented at your meeting by at least one Director so as to answer any Questions you may have. If you have any questions before the meeting date please feel free to call me at home. (445-7642) Thank You Gary, Morke BoarChairman % OF CABLE FRANCHISE FEE 8,750. EXTERNAL GRANTS 2,900. ` MEMBERSHIP ' CITIZEN 2,150. CORPORATION 600. INTEREST INCOME 200. CONTRIBUTIONS & DONATIONS CORPORATE & BUSINESS 7,000. BUSINESS SPONSORS 2,750. FUND RAISING -MEMBER 2,000 SALES & RENTALS - ACCESS PRODUCTIONS 50. ' TOTAL $26,400. PROMOTION AND ADVERTISING 750. MEDIA � MEMBERSHIPS 1985 CONFERENCES & SCHOOLS 400. % OF CABLE FRANCHISE FEE 8,750. EXTERNAL GRANTS 2,900. ` MEMBERSHIP ' CITIZEN 2,150. CORPORATION 600. INTEREST INCOME 200. CONTRIBUTIONS & DONATIONS CORPORATE & BUSINESS 7,000. BUSINESS SPONSORS 2,750. FUND RAISING -MEMBER 2,000 SALES & RENTALS - ACCESS PRODUCTIONS 50. ' TOTAL $26,400. PROMOTION AND ADVERTISING 750. MEDIA 300. MEMBERSHIPS 300. CONFERENCES & SCHOOLS 400. INSURANCE 1,500. PRINTING 500. TRAVEL & SUBSISTANCE 250. TELEPHONE 100. POSTAGE 425. PROFESSIONAL SERVICES 1,500. GRANTS FOR PRODUCTION 1,000. SUPPLIES OFFICE 750. PRODUCTION 3,000. PRODUCTION COSTS 675. CAPITAL EQUIPMENT 13,000. EQUIPMENT MAINTENANCE 1,950. TOTAL $26,400. CABLE COMMUNICATIONS FUNDING ACTUAL AND PROJECTED 8-22-84 Balance $ -754.33 -11,399.21 -2,288.21 -9,711.21 -14,514.73 -12,388.73 Expenditures Revenues 1980 $ 754.33 $ _ 1981 10,644.88 _ 1982 14,649.21 23,760.21 (RFP) 1983 7,423.00 - 1984 10,677 (City 5,873.48 Council Rec'd. Jan., Budget) 7.984 for year one. 1.985 42,000.00 (FCC 17,500.00 (Est.) Budget) Due Jan, 1985 for 15,374 (Proposed year two. Budget) Projected in proforma) 1986 24,000.00 (Est.) Due Jan., 1986 for year three Projected in proforma) 8-22-84 Balance $ -754.33 -11,399.21 -2,288.21 -9,711.21 -14,514.73 -12,388.73 UNAPPROVED PROCEEDINGS OF THE CABLE COMMUNICATIONS ADVISORY COMMISSION REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 27, 1984 Chrm. Anderson called the meeting to order at 7:47 p.m. with Comm. Harrison and Williams present. Absent were Comm. Abeln and Davis. Also present were Judith S. Cox, City Clerk and Bob Ziegler, Shakopee Community Access Corporation Board member. Harrison/Williams moved to approve the minutes of July 30, 1984. Motion carried unanimously. Considerable discussion ensued regarding the equipment substitutions and changes in location of character generators from the original proposal. The City Clerk stated she would like ZU to fill out the variance applica- tion, giving complete explanations of equipment, including model numbers, and an explanation of exactly how the system will work. Chrm. Anderson explained the negotiations of the sub -committee with ZU regarding changes in the character generators for institutional use. ZU is now trying to trade in the unneccesary equipment purchases from VDS, to buy the appropriate Compuvid equipment at little or no additional cost. The character generator will be at the head end, with remote, non -dedicated phone lines to the four locations. All 4 locations can input, and the character generator at the head end outputs on Channels 10 and 12. Mr. Abbott has not yet completed his negotiations with VDS, but wants Council approval of the concept so there is no delay in the purchasing of the new equipment. Harrison/Williams moved to approve the suggested substitutions of VDS sys- tem for the Compuvid system as stated in Mr. Abbott's letter, dated August 22, 1984, with contingencies as follows: 1. supply of acceptable equipment list; 2. completion and approval of variance application. Motion carried unanimously. Bill Lepley, ZU Studio Manager, arrived at 8:20 p.m. Williams/Harrison moved to direct staff to request from ZU an idea of how they will train the users of the character generators, and how they will provide coordination over the users. Motion carried unanimously. Harrison/Williams moved that when this meeting adjourns, it adjourn to 5:00 p.m. September 4, 1984, for the purpose of approving the variance request and equipment list from ZU. Motion carried unanimously. Harrison/Williams moved to table discussion of the Metro -Area Interconnect Commission until the September 24, 1984 meeting. Motion carried unanimously. Discussion followed regarding the proposed budget for Cable Communications. The City Clerk answered questions regarding salary for City staff. She said 50% was just a projection, and it was hard to know how much time would be needed. She explained the City Admr. had suggested that the budget be looked at again in mid -year, and if the intern did not need to spend half his time on Cable related items, the cable budget could be reduced. Cable Communications August 27, 1984 Page 2 9e - The City Clerk added that the $5,100 penalty ZU will be paying will be going in the Cable fund, and it has not been added to this budget. She said the $17,500 franchise fee due January 1, 1985 represents the figures projected by ZU, which are below the projected figures from the proposal. Bob Ziegler spoke in support of the Shakopee Community Access Corp. (SCAC) 1985 proposed budget. He said they feel the donations expected from local businesses are realistic, given the number and size of the businesses in Shakopee. They are,also planning a membership drive in September, where they hope to greatly increase the number of members in the corp. There are 20 members now. Comm. Harrison (also a SCAC Board Member) and Bob Ziegler answered questions regarding various line items of the SCAC budget. Chrm. Anderson read a letter from SCAC stating their goals and objectives, stressing increasing membership, purchase of equipment and expanding local programming on Channel 3. Comm. Harrison stated he feels the purchase of portable switching equipment is of the highest priority now, to save on the present equipment, decrease editing time and increase the capability of being able to cable -cast from several locations at one time. Chrm. Anderson commented that he thinks 50% of the franchise fee is a little strong, although he does admire the SCAC ambitious membership and donation goals. Comm. Harrison spoke in support of the SCAC, stating he feels this first year is extremely important for building a strong access system, and the support of the City is needed until they are stronger. He would suggest deferring the deficit for another year. He feels to deny SCAC adequate funding would be very detrimental, as it is justifiable money. The City Clerk added that if this Commission wanted to support SCAC to a greater extent this year, it would not have to be precedent setting as far as es- tablishing the percentage of the franchise fee for future years. Bob Ziegler said they are not asking for the biggest part of their budget from the City, only one-third; and they are planning to go out and get two- thirds of their budget on their own. He feels they have cut on the budget as far as they can. Comm. Harrison said if the SCAC fails, they won't be back asking for that much more money with no more members. Harrison/Williams moved for a five minute recess at 9:12 p.m. Chrm. Anderson called the meeting back to order at 9:26 p.m. Chrm. Anderson asked for and received approval from the Commissioners for a letter he is planning to submit to the Shakopee Valley News congratulat- ing the SCAC for its efforts this far, and soliciting members for SCAC, to be signed by this Commission. Shakopee Cable Communications August 27, 1984 Page 3 Chrm. Anderson said he is still concerned with the general public's lack of knowledge of the City's part in the cable franchise and the existence of this committee as an avenue for complaints, other than just cancelling cable if there is a problem. Discussion followed regarding getting this information out in a positive manner, rather than just asking for complaints, by listing all of the duties and responsibilities of this Commission. Harrison/Williams moved to direct staff to explore possibilities and expen- ses of running a survey through SPUC or DECA, or other alternatives, in coordination with the SCAC, which will enable the Commission to find out the perceptions first. Motion carried unanimously. The City Clerk explained the correct rules of procedure for allowing the Chairman to address an issue, as was requested regarding the SCAC budget. Williams moved to support the 1985 SCAC proposed budget as presented. Chrm. Anderson stated he would like to speak to this issue, and passed the gavel to Comm. Harrison. Comm. Anderson seconded the motion. Comm. Anderson stated he would like to support the recommended budget of SCAC, which is asking for 50% of the franchise fee, $8,750. He strongly feels that in this first fledging year of SCAC, we need to support their activities. They are willing to go out and make up two-thirds of their budget, and are looking for only one-third of their budget from the City. He thinks they have a very ambitious goal and budget, and if they can at- tain it, it will show by having a strong public access in the City. If they do not hit their goals, or close to it, they will have a hard time coming back next year asking for the same amount. Even if the City has to incur a small additional deficit to support the public access budget, we should be willing to risk one year. Motion carried unanimously. Chrm. Harrison returned the gavel to Chrm. Anderson. Williams/Harrison moved to accept the ].985 Cable Communications budget as pro- posed, requesting that the $5,100 penalty from ZU, be used as part of the budget revenue. Motion carried unanimously. The City Clerk clarified that in essence, they are asking that the deficit be absorbed for another year. Harrison/Williams moved that the previous motions include the total dollar amount of $8,750 for SCAC and $15,374 for Cable. Motion carried unanimously. The City Clerk asked for someone from each commission to attend the City Council meeting September 11, 1984 to speak in support of the proposed bud- gets and be available to answer questions. Shakopee Cable Communications u August 27, 1984 Page 4 Comm. Harrison reported on the plans SCAC are making with ZU for public contact for access and the studio. Commissioners indicated they would like to continue receiving copies of the minutes of the Metro -Area Interconnection Commission. The City Clerk informed the Commission that City Council accepted their recommendations regarding penalty against ZU, and also passed the resolu- tion making the changes in the organizational set-up of this Commission, as recommended. Bill Lepley asked the Commission whose decision is final regarding censorship when there is a difference of opinion between SCAC and ZU. Staff will research for discussion at a future meeting. Harrison/Williams moved to adjourn at 10:05 p.m. Motion carried unanimously. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary MEMO TO: John K. Anderson, City Administrator FROM: Barry A. Stock, Admin. Aide/Transit Coordinator RE: Van Pool Request for Proposal Opening DATE: August 31, 1984 Introduction: The vanpool request for proposal submission deadline was August 24, 1984. One proposal was received in response to our advertisement and specifications. At the Energy and Transporta- tion Committee meeting held on August 30, 1984, a motion was made by the Committee recommending City Council to authorize entering into a contract agreement with the provider that sub- mitted a proposal. Back round_ Staff, MnDOT and the Energy and Transportation Committee have reviewed the proposal submitted by Van Pool Services Inc. All were in agreement that the proposal was well written and that it met the specifications as advertised. Because Van Pool Services is presently under a contract with MnDOT to provide third -party vanpooling services to all cities in the state, they offer to provide all management services associated with the van pool program at no cost to the City of Shakopee. Van Pool Services Inc. proposes to provide the following services for our vanpool program: 1. Identify markets and assist in matching and group formation. 2. On-site van pool program management. 3. Van pool procurement and delivery. 4. Driver qualifications. 5. Van pool administration - fare collections - reports - driver liason. 6. Fleet management - maintenance and insurance. 7. Vehicle disposal. Furthermore, Van Pool Services will assign vehicles to vanpool groups and not require the City of Shakopee or the vanpool driver to sign or become obligated to a lease agreement. The vehicle cost proposal submitted by Van Pool Services Inc. is as follows: Fixed Costs - 15 Passenger Van = $445/mo. 12 Passenger Van = $390/mo. In addition to these fixed costs, monthly operational costs for gasoline, maintenance, and insurance will be added. Maintenance and insurance are figured on a fixed cost per mile basis - for a 0-90 mile round trip - 50 per mile. Gasoline is added on an actual cost basis. For example, the average cost of a 15 -passenger, with 14 paying passengers and a 60 mile/day round trip will be approx- imately $671.80/mo. It is our hope that fares collected will be sufficient to reimburse Van Pool Services for this entire amount. In the event a van is not .running at full capacity, the City will subsidize the vanpool for the costs associated with the empty seats. Based on their review of the proposal the Energy and Transportation Committee felt that Van Pool Services Inc. could effectively provide the City's van pool program as addressed in the specifications. The Committee also agreed that it was a definite plus to have the same provider for both the Dial -A -Ride and Van Pool program. Alternatives: 1. Accept the proposal offered by Van Pool Services Inc. for the van pool program in Shakopee as recommended by the Energy and Transportation Committee. 2. Reject the proposal submitted by Van Pool Services Inc. and readvertise. Recommendation: Staff recommends alternative #l. Action -Requested: Move to accept the proposal submitted by Van Pool Services Inc. for the van pool program in Shakopee and authorize the appropriate City Officials to enter into a contract with Van Pools Services Inc. pending Mn/DOT final approval. //6 TO: John K. Anderson, City Administrator FROM: Jeanne Andre, Community Development Director RE: Acquisition of Railroad Property DATE: August 29, 1984 Introduction: The City staff (Engineering and Community Development) have been reviewing undeveloped property in the vicinity of Market Street between Fourth and Seventh Avenues to look at development options. As part of this review it has come to my attention that there is abandoned rail right-of-way in this area. This memo is to solicit City Council direction as to the value of possible City acquisition of this right-of-way. Back round: The attached map outlines the railroad land at issue. The railroad has no interest in improvements to this area, and the shape of their parcel is not suitable for development, but rather would be used to help square off other lots and facilitate an organized approach to developing the area. The Council can either acquire the land or encourage adjacent land owners to look into the acquisition on their own. While the railroad land is not suitable for any likely road alignment that could be utilized by the City, it could possibly be traded for nearby land when a road alignment is designated. To better explore the possible opportunities to utilize this right of way, it may be helpful to request the City Attorney to inquire of appropriate railroad officials as to whether they are willing to sell this land, and what their price would be. This land was in the portion previously designated as station property and therefore was not sold off to adjacent property owners as occurred with land to the east. However the City has successfully acquired other station property to the west at a fairly reasonable cost. Staff hopes to bring a memo on general development of this area to the September 18, 1984, Council meeting, and it would be useful to know the Council's position on this acquisition prior to that discussion. Alternatives: 1. Do nothing 2. Suggest to adjacent property owners that they look into acquiring this land. 3. Request the City Attorney to inquire as to the avail- ability and cost of acquisition of this land. 4. Authorize the City Attorney to make an offer or negotiate the purchase of this land. J/ 4 - Requested Requested Action: Request the City Attorney to inquire as to the availa- bility and cost of acquisition of abandoned rail right-of-way in the vicinity of Fourth and Market Streets from the Milwaukee Railroad. ..--- m • . • OI 1,\cw ." 01 s c ® s t 90 t � • _ 14 • a _ - RJ - • • `Qu ® • i ! vee. • .ems � amp y r w 1 John K. Andel -son August 31, 1934 ACTION REQUESTED: 14 Mot i on autho-r-i--irtcL -Apqt-oqY-iate City officials to itiake firkal application fov- loar, funds foo- the Trunk Highway 101 BY -Pass Right -Of -Way. i. Motion 4-, D a ut h ov-i -- e appy -op -r- i ate City to antev- i rit c --s put -chase agi-eements an "-ArP0,-1rlt n(Dt tf--, exceed the fair m a r- k e -&.. Minnesota Departr;ient of , va--1k-le established by the TY arts- por at ion. 3. A Fjot 4 C,n -lot staff to proper-ty a ut i �irlg City negotiate vi w n e r s to establish a different value in thef eve -rat the pi-operty ov4riers a,. -e urm i 1 1 i rig to accept the fair m--it-ket value established by the MinneFc--ta Depart mient of HRS/Pimp H A K I\MCORPORATED 1870 --,NlG-rP-,IECRING DIET'ARII'M!7-�IT 129 E. 1st kveTjue lineGota 55379-1376 'GI42) 445-3650 TO John K. Arlde,'S-Drl, City J n E n ris p e c t CA Ir - FROM Schleismari, Ei g SUBJECT: 1-1 o r i o r, H r=> g,, hts Drainc.Atge DATE Aug�st 31, 1.984 1 NTRODUCT I ON : 0,,, q , 7 21 , 1984, COUnci'lA authoy-ized r e c: e i P't of quotr-?S7 f0lr- -qL t c- -� the Hov-izor, Ieiqhts Dr-airwage v-0 or- k - of Today the deadline for- theiv- res�pcnses. Tile ar-ld tt-leilr- t- espec--tive quc-tntiol-ls zi:tre as Minger consti-uct-ion p.0. 13ox 4-7E. Charihas-:-sen, MN 55-f .:t3 7 T ct a B,usse Constr-l-ictiOn, I I Total e e a i rie, PIN 56V D vlu pe i" llxcav i rig 4833-3 W. 12'��l Sty-eet SavFaqe, MN 55378 Mtleil.er Excavating S. Ash n-i7e Piairie MN 56011 Beech E,4cavating MN Al Rybak 936 E. c2nd Avenue Shakopee, MN 5537'D Warigerin, li-ic- 8610 Hai-riet A,,v,e-riLxe S. BloomingtOlri, MN 5 5 42'0 $14,947.00 $14, 137. 9-21 No Quote No Cuote No Quote No Quote p - John K. Anderson 2 August 31, 1984 S. M. Hentgc-,-s & S�--)ris 1513 W- 3-2rd Avenue S h a P. (--, p e E?, 11N 553713 No Quote Schweich Ficmebuildens, Inc-. 16991 Mushtown Road Prior Lake-, MN 55372 No Quote Minger CiDi-istr_act icer: c--allepi mornin,," to determine whether the low bidder had been established a-nd advised the City that an amount of cou 1 d be deducted from h i s pr -ice if he was awarded the contract.. If $2,,843.00 is subtracted fr-cm-c, his bid his quote would become $ i2,464.00 and he would be t1 -re low bidder. At the time this meri-tie_randurn was prep,:=kred the E-rigin- eer-ing Department was unable t o contact Bt-tE.,Esus Construction, I ric. to T-, e e if Busse Construc-Lion would perform the frDr- the Same amount. If Busse Construct ion would perf 01-M t t -1 E,-- work -Fcjv- $12, 4G4. 00 then it is; recommended that the contract be awztrded to Busse Construction, Inc. If Busse Const ruct i on, Inc. will riot pev- f,zli-rii the work for $12,464-00, it iEi rec- omm end ed that the- con- tract be awarded to Mingev- Construction in the amount of $ 1 121, 4E4. 0 0. A conditional award would have to be made S � n- that this woi-k cocil'a '-De ex p dd i -t Eio, -� er-e-rore -i-gu 'is recommerice'd the co-rit-rac-t be awarded to Busse C=onstruct ion, Inc. if Busse Construct ion, Inc. will Perform the Work. for $ IF-") 464. 00, if Busse Con st-ruc- tic-1-17 Inc. will riot perform the work for, $12,464.00 the coritri--ict would be awarded to Corist-ruction in the amount Of $12,464.00. Upon Y-ece ii pt of not i ce of award the cont ractcji- must enter into an agi-eernerit accord i ng to the ter-ws of -1,; h e proposals -received F -August 31, 11 984. The low quote from Busse Construct ion, Inc. is under, the StAtk-T- tory limit of $15,000.00, below which, quotes are allowable. ACTION REQUESTED: Council authorization to enter i rit C. an agreement with Busse Construct ion, Inc. t o perform drainage correct ion work in the Kori: Dri Heights Addition if Busse Construction, Inc. will per- form the work for $12,464.00, if Busse Consti-Liction, Inc. will not perfor-m the work for $12V46-4.00 the contract would be award- ed to Minger Construction irt/jAhe amount Of. $12,46-4.00. ApptAvSiZI or - Submittal ' H. R. crier, City Engineer FS/priip T__ -I' V CD F- sII f k K Q � IE E: !NCORI'ORATED 1870 K ENGINEERING DEPARTrENIF 4- 129 H. 1st Aveziue - S'Oakopet-, ML-nneso"a 55379-1376 (612) 445-3650 TO: Johill K. Ander-son, City ndmiriistrat FROM ;A. R. S trriE-:-i-, City Eznginee-r- SUBJECT; Tahpah Park Sewer and Water Ser-vic ?SATE -. Septembei- 4, 1984. INTRODUCTION: 7 -2-B, Ie,'-, -1 advised City Council that a pi-ess;ure tank wc:,uld be rkecessary fc--r- Tahpah he t an k needed a capacity iD f 3;, 50gal lons. 1 flave investigated the a -;,.ter -native pi-essune taxi{{ and the deperidable and effectivc:.? ir,stal - i I h e _nstallatirDr, ----f ­_,ne IS section o-lF duc- at on W tille cast ir-Dri pipe installed in line immediately i.:�utside the bui lding- al i s pipe would functi,.-_.Y-s as a prE'SsUV­e: tank holding apPV-0X1nI,EAteIy 4AE`_j gai'.,Dris, EZ111- rfior'e tx-.han the 350 gz-11 ort pi-ess- -ecommended. 7:11- e T u -r- e -rat i rig s -roblem with s U'r, E, an k r I n P this type of insta' lat ic--ri because the pipe is designed to with- stand 1_'10 prDurids. Duy-ability is no p-r-oblem bc-_,cau-_e• this kind of pipe has a ser,vice- life in exce-=is o' 100 Years On August 9 T h ad estimated this installation to be $2,2200.00. he the Change O'e-der is $3, 00o. 00.. This modifi- actaul cc --Is t c, f cation =_O-rects the problem theo-retically but may not vandal - proof the irts-IC--all'ation. The cost of varidalpi­c,of ing t h e SYstem is adds art additional $1, 500. 00. This is the cost of iriserting two pressure sustairs- ing valves inline. dav -L VZ& CO-rit Y-aCt i s 4, 152. 01, 8.6 per -cent of the o-r-igirial cont ract amourit. Adding the potential cost of pressure s u s t a i n i n g valves, t h e total i ra c v- e a s e d c C, s ,, due to change order -s could be $5, S 5 2_. 01 , 11 1.. 6 percent eD -F the oir- i g i ria I conti-act o1rilount. FACT TOde REQUESTED: A mot ion to author-ize pi-oper- City officials to execute Change Or -dei- Numbei- 3 foo- Tahpah Pay -k Sewei­ a -rid Watei- Se-rvice, irAcreas- i rig the contract arec-lunt by it,3,000.0th to $52, 722. 51 ar}d i ncr-eas- ing the calendar days for cori-ipletior, b, 7 , 45 days SO t ha t tine ciDCil pletion date is riow October 15, 1984. HRS/pmip C I Ilk N 0 R 1) Change Order No. 3 !,roject Tahpah Park Sewer & Water DFA k? July 31, 1984 Cuntrac Eo. Service 1984-3 Original Contract Anourt 48.570.50 Change Order(s) No. 1 thru sic,. 2 $ 1,1.52. 01 Total Funds Encumbered Pr,ior to 0rd(_,.r 495722.51 Desc rJ T)-"-, on of 'Work 4- Q) be (Ad(1ed1,,XXXYM1,. I Furnish and install 18 L.F. of 24" Ductile Iron Pipe, (CL.50), with necessary Fittings and 2" Copper Pipe for the lump sum of $3,000.00. The above describ,,-,,d work shall be incornoraLed in 'Ane Co.t.1--ract, ret'erenced above, under the saitie conditions ,;pecif_;ed in the original Contract as =,(2ndod unless otherwise specified herein. any work not so spec ifries :-.;hall be performed in accordance with the S4Uindard Specification,-. adopted by the City of '_'',­akrxpee, Minnesota. The ai-oiint of the Con!xact ho by 3,000-00 The of calor,,A•Lr fl -,r [-(�rlplct,ioli ;h:,111 I-, ___45 48,570-50 Change Order(s) No. 1 3 4,152.01 Total !-unds Enctini'bered 52,722.51 Com-,)1etion Data: October 15, 1984 The tin -i Ign ed C,_­i,,,rrtctor hereby ar,reeE, t,() perIC)"'Ir, the work specified in this Change Order in accorirtricc with the con'di ticl_�i aild pi-Jee-, specified Yter it -actor:, cont,� By: Title: Dat LXROVEDRECONNEN.) " ): y et r AFP1i0AhV,'): City f Shakopee PY: Cl_:.y Administrator City Clerk 7 ) �_, 4- A, 1, 0. D. -I L e Dat(_. 11() f: I-rn 'Ih�., City io,*tlorriey day of 19 //f C:7 -r -F V CD F- :E5 14 A K Q Ez' FE INCORPORATED 1870 ENGINEERING DEPARTMENT 129 E. 1st Avenue - Shakopee, Minnesota 55379-1376 (612) 445-3650 TO: John K. Anderson, City Administrator FROM: Fulton Schleisman, Engineering Inspector SUBJECT: Hazardous Sidewalk Conditions at the Southeast Corner of Fuller Street at Levee Drive, and the South- west Corner of Lewis Street at Levee Drive DATE: August 31, 1984 INTRODUCTION: Pursuant to Council direction or, August 7, 1-384, 1 have esti- mated the cost of reconstructing the sidewalk as it intersects the retaining wall at -the locations noted above. BACKGROUND: The sidewalk at these la scat wa-_ cortE3ti-ticted with a streetl parking lot project in 11368. The design did not provide for -t smooth transition over the retaining wall leaving a 16" drop off at Fuller Street and a 7 differential at Lewis Street. To eliminate the grade difference by modifying the retaining wall and reconstructing the ad acent s i d e w a I k., i t would cost $350.00 at each location. Because of the proximity oaf the work to the intersections, it would seem prudent to construct curb ramps at the same t ime the remedial work is done. Administrative policy adopted in June of this year, does encourage the installation of curb ramps when sidewalk is replaced i Y-1 a corner radius. It is important to note , however, that there are no -ramps at the driveway openings to the parking lots. This means that an accessible path -if travel will. not exist on the sidewalk which parallels Fuller or Lewis Streets even if ramps are installeO at Levee Drive. The proposed route of the Downtown By -Pass must also be con- sidered, as it Would cut through the area of these improvements. /I � John K. Anderson August 31, 1984 ACTION REQUESTED: Council authorization to Correct the hazardous sidewalk Gon- d itior, at the southeast corner of Fuller Steet and Levee Drive at a cost of $350.00, plus $135.00 if a curb vamp is installed. The less severe condition at the southwest corner of Lewis Street and Levee Drive can be rertiedied for the same costs. Appro,Td For- Submittal H. R. SpL�rrier, City Engineer FS/pmp MEMO TO: Mayor and Council FROM: John K. Anderson, City Admin. RE: Final Payment of Westwood Traffic Engineering Bills. DATE: August 31, 1984 INTRODUCTION The City of Shakopee, in addition to its major contract with Westwood Planning and Engineering for the downtown study, entered into two additional traffic Engineering studies with Westwood. The first was for the Shakopee traffic patterns study which has been completed and accepted by Planning Commission and City Council. The second study was the Shakopee geometric study which was the additional money authorized to secure suffi- cient Engineering information to make a presentation to the Minnesota Department of Transportation (Mn/DOT) for the approval of our mini by-pass proposal. FINAL INVOICES The first invoice is for the Shakopee traffic patterns study. The City authorized the traffic study at a figure of $5,000.00. In addition to that, as mentioned in Ken Anderson's letter of August 31, 1984, the City directed Westwood to attend additional meetings and it was noted that there would be additional costs. Finally, the City decided to submit the study to a large number of people on several Boards and Commissions and this required additional work. Bo Spurrier and I have reviewed the additional contract expenses being specifically requested by Westwood and concur that the additions are reasonable and appropriate at $3,214.80. The second contract was for the Shakopee geometries study for the mini by-pass. This work was completed at a cost of $6,804.73. As noted in Ken Anderson's letter of August 31, 1984, the initial project estimate was $4,000.00, but again the City requested additional calculations and presentations both at the Downtown Committee meeting and for submittal to Mn/DOT. The $2,804.73 in excess of the $4,000.00 estimate, unlike the extras on the first contract, were not brought to Council's attention during the completion of the work. Again, the City Engineer and I have reviewed the additional hours required to prepare the specific products the City received and feel that the authoriza- tion of the additional $2,804.73 is appropriate. MRR Final Payment of Westwood Traffic Engineeeing Bills. Page 3 August 31, 1984 2] Authorize the appropriate City officials to make final payment to Westwood Planning and Engineering Company for the Shakopee geometric study for the mini by-pass of $2,804.73 said cost to be paid from the Downtown study. JKA/bn WESI"WOOD PLANNING 8, ENGINEERING COMPANY �� q,, 11 August 31, 1984 Mr. H. R. Spurrier, P.E. City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Dear Mr. Spurrier: Westwood Planning & Engineering Company has completed our work for the City of Shakopee in developing a traffic management plan and assisting with programming of street improvements for residential Shakopee. The total cost of our services for this work amounts to $10,275.67. Our contract with the City called for 72 hours of professional time plus 40 hours of technician time to produce letter reports, recommendations, working maps and non -reproducible graphics to assist the city engineer's in his program development activities. Total time for the project involved 167.5 hours of professional and 83 hours of technical time. Additional time was required for a number of reasons: • The city directed our attendance at planning commission, downtown committee and city council meetings. It should be noted that there were a number of staff and public meetins which were shortened or cancelled once we were there because of staff emergencies or no quorum. • The city decided to disseminate our findings to elected and appointed officials for review. This required a much greater detail in summarizing our findings as well as developing re- producible graphics and presentation graphics. We are therefore requesting our contract be increased by the following amount: o Meetings 21.75 hours n $49.00/hr. $1,065.75 o Map framing and mounting services 111.30 o Reproducible graphics and presentation graphics 16.25 hours R $49.00/hr. 796.25 47.75 hours 'A $26.00/hr. 1,241.50 $3,214.80 7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 (612) 546.0155 Mr. H. R. Spurrier, P.E. August 31, 1984 Page 2 We thank you for your consideration regarding these extra services. If you feel it is appropriate I will be available to discuss these extra costs with the city council or provide any additional backup information. Sincerely, WESTWOOD PLANNING & ENGINEERING COMPANY Kenneth W. Anderson Vice President KUJA : bml Enclosures 7 WESTWOOD PLANNING & ENGINEERING COMPANY 7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 (612) 5460155 J/ August 31, 1984 City of Shakopee 129 East lst Avenue Shakopee, MN 55379 INVOICE PERIOD: April 1 - August 31, 1984 RE: Shakopee Traffic Patterns For extra services provided on the above referenced job. • Meetings • Map framing and mounting -x Reproducible graphics and presentation graphics Traffic Engineer 38.00 hours (@ $49.00/hr. $1,862.00 Associate Planner 47.75 hours (- $26.00/hr. 1,241.50 Subtotal $3,103.50 Outside Expenses 111.30 TOTAL INVOICE $3,214.80 RE: Shakopee Traffic Patterns 10-740 Invoice No. 4318 There will be a finance charge of 1.25% per month (15% annual percentage rate) applied to all charges which have become more then 60 days past due based on billing dates shown on original invoice. WESTWOOD PLANNING & ENGINEERING COMPANY August 31, 1984 Mr. H.R. Spurrier P.E. City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 RE: Shakopee Geometri.cs Dear Mr. Spurrier: Westwood Planning & Engineering Company has completed our effort on behalf of the City of Shakopee to prepare intersection geometries for the Shakopee inner by-pass. The total invoice for our work on this project amounts to $6,804.73. The cost of this project exceeded our estimate of $4,000.00 because of aoai.Llanal ..grid -r-Pn] ar.ement oarkina area _ - - details along Levie Drive and because of the city's request for presenta- tions to the downtown committee and the public informational hearings, presentation exhibits and support documentation for transmittal to MnDOT. The sw"unary of the oxtr"I servicer; <Ire "Is follows: Traffic Engineer 31.5 hours a $54.00/hr. $1,701.00 Associate Planner 38.0 hours C0 $28.50/hr. 1,085.00 $2,784.00 Outside Printing 20,73 TOTAL AMOUNT $2,804.73 Thank you for your consideration regarding these extra service. If you have any questions or comments, please feel free to call me. Sincerely, W[STW00D PLANNING & ENGINEERING COMPANY Kenneth W. Anderson Vice President MIA: bmI 7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 (612) 546-0155 //h MEMO TO: Ma)oroand Council FROM: John K. Anderson, City Admin. RE: Nominees From 3rd Commission District to Scott County Study Commission. DATE: August 30, 1984 INTRODUCTION The Shakopee City Council, at its August 28, 1984 meeting, directed staff to check with some 11 citizens listed on staff's August 21, 1984 memo to determine their interest in serving on the Scott County Study Commission. CITIZENS INTERESTED IN—THE COMMISSION I have checked with all of the individuals listed in the August 21st memo. I explained the goal of the County Study Commission and the estimated amount of time and effort that would be required to complete the twelve month study. The following people are still interested in serving on the Study Commission: Dr. Robert Mayer, Rod Krass, Jerry Wampach, John Schmitt, Ray Foslid and Paulette Risland. ALTERNATIVES In deciding upon who should be nominated from Shakopee Council should consider the nominee's general knowledge of local government, general management experience and the nomi- nee's ability to make a strong contribution to a large Study Committee with over 10 participants. Council should also consider the strategy of recommending fewer than 4 people to the Scott County Board if Council feels strongly about insuring that 1 or 2 particular candidates are then selected by the County to represent Shakopee. RECOMMENDATION The Scott County Study Commission process will be twelve months long and will require that the Shakopee representatives are willing to contribute at each meeting regarding a number of topics that may be controversial. For this reason Council and I recommend nominating only those people Councilmembers feel will be truly committed to the Study Commission process. /l 404 - Nominees From 3rd Commission District to Scott County Study Commission Page 2 August 30, 1984 ACTION REQUESTED Nominate 1 to 4 of the above mentioned individuals to the Scott County Study Commission. JKA/bn BOARD OF COUNTY COMMISSIONERS r I SCOTT COUNTY, MINNESOTA Date Resolution No. Motion by Commissioner Seconded by Commissioner C. The County Administrator read Resolution No. 84056, a Resolution Z°;��r 1JQ.A Petitioning the Senior County Judge for the Establishment of a Scott County Study Commission in Accordance with M.S. 375A.13. Pam McCabe, Assistant County Attorney, stated that the Commissioners may suggest a slate of names to be ap- pointed to the Study Commission, but the Judge is not mandated to appoint from that list. She added that the Statute mandates the establishment of a commission, but does not provide a time table. She explained that the Statute requires that include amount the members of the commission are to be three County Commissioners, two elected County officials, and at least one representative from each of the County Commissioner Districts, who is not a County Commissioner. The number of members of the Commission is set by the presiding Judge, not to exceed 15 persons. Considerable discussion ensued regarding how the suggested list of names could be compiled. There was con- cern that the townships and cities have equal representation. Commissioner Boegeman moved, seconded by Com- missioner Stromwall, to direct the County Administrator to send a letter to all the townships and cities in the County inform- ing them of a joint meeting to be held with the County Board on September 17, 1984 at 8:00 p.m. in the Board Room at the County Court House, at which time it is requested the townships and cities bring a list of names and resumes of those people who would like to serve on the County Government Study Commis- sion. This may require joint meetings with the townships and cities, as four representatives will be picked from each Com- missioner District. Motion carried. cc: City Administrators/Mgrs of Muncip. Commissioner Boegeman moved, seconded ay File:Optional Forms County Attorney Commissioner Koniarski to table Resolution No. 84056. Motion Township Clerks carried. County Officials/nenartment Heads Judge Young YES NO Koniarski _ Koniarski Worm _ Worm - Mertz Mertz _ Stromwali Stromwall Boegeman ___ Boegeman State of Minnesota as. County of Scott I, Joseph F. Ries, Duly appointed, qualified and acting County Administrator for the County of Scott, State a Minnesota, do hereby certify that i have compared the foregoing copy of a re s o 11 L Qn with the original minutes of the proceedings of the Board County Commissioners, Scott County, Minnesota, at their session held on the 1 day 81+� now on file In myy 3 office, and have found the same to be a true and correct copy thereof. ioAr Witness my hand and official seal at Shakopee, Minnesota, thisday of Au9r1St SCA Foam 1 ) v County AdnlMatntar ey M!filMalrefofa poolpnaa MEMO TO: John K. Anderson, City Admin. FROM: Judith S. Cox, City Clerk RE: Request for Vacation of Road and Utility Easements. DATE: August 30, 1984 INTRODUCTION: The City has received the attached petition circulated by Linda Muhlenhardt, for the vacation of a road and utility easement. R A('VPD ni TNTn . The City Attorney has examined the petition and has deter- mined that it has been signed by sufficient property owners to meet state law requirements. Staff has not had an opportunity to research the request to determine the impact of granting the request, and would like to provide Council with additional information before a public hearing date is set. D L'(`nr,ihA L'A171 L'7l A/'T T C�A7. Receive the petition circulated by Linda Muhlenhardt, dated August 14, 1984, requesting the vacation of road and utility easements, and direct staff to prepare the proper resolution setting a date for a public hearing. JSC/bn Att. PETITION FOR STREET OR ALLEY VACATION DATE P44614 S7 We the undersigned, owners of the following described real property, abutting on the street or alley in question, hereby petition the City Council of theCityof Shakopee to vacate - the }-1 following (Street) -(-A-- ) -f-_o --`C _��t � % , Q -- ---- -"��� ` —A G l"A' cq S_b )_-_ - — – J Ste.-��°rwe P iy I I IUL () N FR_ i UYE U1 U 1U, I hereby verify that I circulated the above petition and that the above signatures of the property owners and petitioners were affixed in my presence. (,i rculaLor ,pprc)ved t:hi s clay of -- — -- 1 t; i eY I Y MEMO TO: Mayor and City Council FROM: John K. Anderson, City Admin. RE: Urban Corp Work -Study Agreement DATE: August 30, 1984 INTRODUCTION Attached is an agreement with the Urban Corps for work- study students.. BACKGROUND This program is for a ten week period, maximum is $5.75/hour of which we would be responsible for 30% which would be a cost to us of $690.00 or we can use the stipend program at $30.00/week. No one has contacted us regarding employment; however, should we have someone this year who is interested and had a background fitting our needs, I would ask for your approval to hire them outlining the tasks we would have them working on. Entering this agreement now merely qualifies us to become a part of the program should we decide at some time to take advantage of it and budgeted funds be available. The agreement is the same as the agreements entered into in --previous years. RECOMMENDED ACTION Authorize proper City officials to enter into an agreement for participation in Urban Corps Program between the City of Minneapolis and the City of Shakopee for the period July 1, 1984 and June 30, 1985. JKA/bn 1984 - 1985 AGREEMENT FOR PARTICIPATION IN URBAN CORPS PROGRAM BETWEEN CITY OF MINNEAPOLIS AND THIS AGREEMENT, entered into this day of , 19 , by and between the City of Minneapolis (herein called "Urban Corps") and (herein called "Agency"). WHEREAS, the above named Agency, a public organization or private non-profit organization, desires to participate in the Twin City Area Urban Corps and in consideration for the assignment of Urban Corps student interns to the Agency, we do hereby agree to the following terms and conditions: 1. The Urban Corps shall have the right to approve or reject requests for student interns submitted by this Agency upon forms provided for that purpose by the Urban Corps. 2. The Agency will accept a student as an intern by completing and signing the Assignment section of the student's Urban Corps application form. '-The Agency shall utilize such students a_ y be assigned to it: _,ccor- dance with the specifications set forth in its written request to the Urban Corps, and shall immediately notify the Urban Corps of any change in nature of assign- ment, duties, supervisor or work location. 4. The Agency shall provide such students as may be assigned to it with a safe place to work and with responsible supervision. 5. The Urban Corps shall have the right to inspect the work being performed by such students as may be assigned to the Agency, and shall have the right to interview such students and their supervisors. 6. The Urban Corps shall have the right to require such students as may be assigned to the Agency to attend such general or special meetings, or to appear at the Urban Corps office, individually or as a group, as shall be necessary for the proper functions of the program. 7. In accordance with the requirements of Federal and State law, work per- i v- utei b'y s uCtiii s~i a eSits as Taw y be assigneii� Z the 4�g2^.cy 5..21 i a. Be in the Qublic interest; b. Will not result in the displacement of employed workers or impair existing contracts for services; c. Does not involve the construction, operation or maintenance of so much of any facillty as is used, or is to ,„a used, for sectarian instruction or as a place of religious worship; and d. Does not involve any partisan or nonpartisan political activity associated with a candidate, or contending faction or group, in an election for public or party office. 8. The Agency shall require such students as may be assigned to it to submit time reports and follow such other procedures as may be established by the Urban Corps. 9. The Urban Corps shall have the right to remove any student assigned to the Agency from said assignment and from the Agency at any time for any reason without prior notice, and the Urban Corps shall not be obligated to replace said student. 10. The Agency shall have the right to remove any student assigned to said Agency at any time with prior notice given to the student and the Urban Corps. 11. The Agency warrants that it is in compliance with the provisions of the Civil Rights Act of 1964 (P.L. 88-352, 78 Stat. 252), and Minnesota Statutes Section 181.59 and Minneapolis Code of Ordinance, Chapter 139 and 141. 12. The Agency shall indemnify, protect and hold harmless the Urban Corps from all claims, causes or actions which may result from the assignments of students to the Agency subject to the extent authorized in `-!.S. 1980: Sec. 3.736. ,.3. 'l:e 1gency shall obtain at its own expense Workman's Compensation insurance (or shall be self-insured under State La�;j for such students as may be assigned to it under this Agreement. 14. The Agency shall pay to the Urban Corps 40% or other percentage figure -as agreed upon by identifying the percentage figure on the student's Urban Corps application form of the gross compensation earned by such students assigned and accepted by the Agency under a Federal or State program. The Urban Corps will bill the Agency, in accordance with bi-weekly payroll periods, for its proper share of the compensation of such students as may have been assigned to the Agency and performed work during said period. Student hourly rates are set forth in Section 14(a), and 14(b) of this Agreement. a. Hourly compensation for students will be set at minimum rates of $4,75 per hour for entering freshmen through receipt of a Bachelor's Degree, and $5075 pGY ro � trim B-ra Qate stilde-nts , other agreed upon hourly compensation rates not to be below the specified rates in 14(a); or other rates for Urban Corps student interns as established by the City of Minneapolis through a salary ordinance replacing current minimum rates. b. A graduate student is defined for purposes of this Agreement as one who has received a B.A., B.S., or equivalent degree or is enrolled in the fifth year of a five year program. 15. At the election of the Agency, the Urban Corps shall place students to intern under a Stipend program. This option will be specified in the Assignment the intern's A�'ency supervisor must before commencement of: ..he lncernship. The Stipend rate which the Agency shall pay the Urban Corps is $30.00 per week for each week the student works. 16. At the election of the Agency, the Urban Corps shall place interns for whom the Agency will pay the intern's total compensation plus an additional ten percent (10%) for administrative costs. This option will be specified in the Assignment Form which the intern's Agency supervisor must sign before commence- ment of the internship. Agency rates for said option are set forth in Section 16(a) and 16(b), of this Agreement. a. k%'a: rz:,3 m LQS i^v i St. ZA2' ILS TalnL }V,-_ -.,e, St mn:i viiZzn um ^v i liiJu i for entering freshmen through receipt of a Bachelor's Degree, and $6033 per hour for graduate students; other agreed upon hourly compensation rates not to be below specified rates in 16(a); or other rates for Urban Corps student interns as established by the City of Minneapolis through a salary ordinance replacing current minimum rates. b. A graduate student is defined for purposes of this Agreement as one who has received a B.A., B.S., or equivalent degree or is enrolled in the fifth year of a five year program. 17. Performance under this contract shall commence on July 1, 1984 and ter- minate on June 30, 1985 unless amended in writing as mutually agreed upon by both the Agency and the Tnstitution; however, either party may terminate upon J) days written notice. Based upon the statements and affirmations made by the Agency through the above document, the Urban Corps hereby agrees to the assignment of students to said Agency, in accordance with said document and the applicable laws and regulations. CITY OF MINNEAPOLIS AGENCY By Name Mayor ATTEST: City Clerk COUNTERSIGNED City Comptroller -Treasurer approden as to Legality: Assistant City of Minneapolis Attorney Address City State Zipcode By Title By Title .-Arrest: a Extract of Minutes of Meeting of the City Council of the City of Shakopee, Scott County, Minnesota Pursuant to due call and notice thereof_ a_ rQcayl.2,r.. -v� special meeting of the City Council of the City of Shakopee, Scott County, Minnesota, was held at the Shakopee City Hall on the 4th day of September, 1984, commencing at 7:Oo o'clock P.M., C.T. The following Councilmembers were presents and the following were absent: The following resolution was presented by Councilmember , who moved its adoptions RESOLUTION NO. 2298 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $2,490,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1984, SERIES A BE IT RESOLVED by the City Council of the City of Shakopee, Scott County, Minnesota as follows. 1. It is hereby determined: / 7, 6L - (a) That the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota (the "Authority"), has undertaken the follow- ing public improvements (the "Improvements") within its Tax Increment Financing District Nos. 1 and 2, pursuant to and in full con- formity with Minnesota Statutes, Sections 273.71 to 273.78,�inclusive: Project Designation and Description ProjectCosts The construction of various highway and utility improvements and railroad grade crossings: Construction & Engineering Fiscal, Legal, Administrative, & Miscellaneous Allowance for Discount Bidding 33,650 Capitalized Interest TOTAL $2,490,000 (b) That the Authority has requested that the City issue its bonds to provide financing for the Improvements and that the Authority and the City enter into the tax increment pledge agreement respecting such bonds required by Minnesota Statutes, Section 273.77(a). (c) That it is necessary and expedient to the sound financial management of the affairs of the City and the Authority that the City issue its bonds pursuant to Minnesota Statutes, Chapters 273 and 475, to provide financing fof the Improvements. 2. The City shall therefore issue and sell its $2,490,000 General Obligation Tax Increment Bonds of 1984, Series A (the "Bonds"), to provide financing of the Improve- ments, and $38,650 of such amount shall represent additional bonds issued pursuant to Minnesota Statutes, Section 475.56, as additional interest required to market the- Bonds_ A±_t-bA_-,_ -�rme. -"-triL--t3odas-�nci.L-L'oe"issued aria s6fd*in accordance with the following Official Terms of Offering: - 2 - 3. The City Administrator is authorized and directed to advertise the Bonds for sale in accordance with the fore- going Official Terms of Offering and to cause the abbre- viated notice of sale attached hereto as Exhibit "A" to be published in the manner required by law. The City Council shall meet on Tuesday, October 9, 1984, at 7:30 O'clock p.m., C.T., for the purpose of considering sealed bids on the Bonds and taking any other appropriate action. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember ME upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and Adopted in reguiji:, s(,,ssJoj-j of tf-,(,, City CojAj-,,Cit of the City of L. U Shakopee, Minnesota, held this 4th (lay of Septerriber, 1984. A TTFI S T : C i Iy C I e H." Approved as to form this 4th day of September, 1954. City Attorney Mayor of the City of .511,3kopee - 5 - 1,9- CL-- EXHIBIT "A" NOTICE OF BOND SALE $2,490,000 General Obligation Tax Increment Bonds of 1984, Series A City of Shakopee Scott County, Minnesota Sealed bids for these Bonds will be accepted by the undersigned or his designee until 12:00 o'clock noon, C.T., on Tuesday, October 9, 1984, at the offices of Springsted Incorporated, 800 Osborn Building, St. Paul, Minnesota 55102, when they will be opened. The City Council will meet at 7:30 o'clock, p.m., C.T., on the same day to consider the bids for award of sale of the Bonds. Dated November 1, 1984, the Bonds will bear interest payable semi-annually on each February 1 and August 1, commencing February 1, 1985, and will mature on February 1 in the years and amounts as follows: Year Amount Year Amount 1985 $290,000 1992 $160,000 1986 95,000 1993 175,000 1987 105,000 1994 190,000 1988 115,000 1995 210,000 1989 125,000 1996 225,000 1990 135,000 1997 250,000 1991 145,000 1998 270,000 Bonds maturing after February 1, 1991, will be subject to redemption, in whole or in part, on said date and on any interest payment date thereafter at par plus accrued inter- est. Each rate must be in an integral multiple of 5/100 or 1/8 of 1%, no rate for a maturity may exceed the rate speci- fied for a subsequent maturity by more than 1.0%, and no rate nor the net effective rate of the entire issue may exceed the maximum rate permitted by law on the date of sale. Minimum price, $2,451,350. An unqualified legal opinion will be furnished by O'Connor and Hannan, of Minne- apolis, Minnesota. The purpose of the Bonds is to finance various public improvements in Tax Increment Financing District Nos. 1 and 2 in the City. Bidders should be aware that the Official Terms of Offering to be published in the Official Statement for the Offering may contain additional bidding terms and informa- tion relative to the issue. In the event of a variance between statements in this Notice of Bond Sale and said Official Terms of Offering, the provisions of the latter shall be those to be complied with. BY ORDER OF THE CITY COUNCIL /s/ John Anderson Dated: September 4, 1984. City Administrator - 7 - IMCORPORATEO 1871? 129 E. 1st Avenue - Shakopee, Minnesota 55379--137E, _2) 445-3650 ME='3°11O TO: John K. Ar-tderson, City AdmiYiis' r•at E ROM : Ct eve Fbir i ey, Eng i r-teer' i ng. Tech i i c i art RE Project 133-2, Sidewalk I lr,,pr-Ove Writ DATE a At,gList 31, 1984 i NTRODUCT I Oji : Furr es ist Addition Loa Is imprcved :Ni t11 Side Wa15; t L_wtS 22, 3, 4„ and 5, Bst+ck 1 in 1'383. Si.`-sce the involved property Petiti++'r! Waiv-- Y'! t'Ie pLtbn> i= Ile -Ar irtgS nd pj�k 'tet Sg eS+_, Lit io:tS Setf i Y!z! v l+=sule "fit eS cine X'. The attzached re!T-.os.;_it ion Adopting 1S --k1 cri'g' with the aST—eSSTlertt .-,_+1e. A T 1 ON REQUESTED: Mc -tion by C+DuYsc`. a t+1 paSS 35-0 ,Cr -s Lit ii_+r: No. 229D i. igl - ``-'•eSS' i it p Y' 0 V 0 ftl t= i fi C ' J d i t i o rt by Sidet-jaIk, Project 1983-2. SH/pftlp RESOLUTION NO. 2299 A RESOLUTION ADOPTING ASSE S =.MENTA, FOR THE IMPROVEMENT OF BLOCK 1, FURRIE'S 15T ADDITION B11 5IDEWA_11,. PRO , Et.,T NO. 19'•3-2 WHEREAS. a contract .rla��I heretofore been let f,_;2 the improve - merit of Lots 2, 41 ar,.d 5 Block 1, Furries' s 1- t Addition by Sidewalk. �T� -- - - Wf'1 L' i'.C:-, •1'" �.: ,_1r��T.1 C�I r�r ,5.�-[l ,']� Lji". it --U r- Lam' $5,"02.50 and the exnen e incurred or to, b incurred in making said imparoveritent: afriouint-a t , -i;- aC, that the total =,�L r_+f thy^ improvements would be 55,31-122.50 and cf this �,,F,r�"5r� the ;,tate will pay -C_'- as its share o2 the costs and the City will pay -0- as its share of the costs. WHEREAS", property owner- have waived their r!Qht to s Public_ hearing prior to the levying of the assessments related to said improvements as well as all rights to appeal said assessments which shall be assessed pursuant to Mt=A 429. , NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL. OF T -IE CITY OF SHAKOPEE, MINNESOTA: 1. That the total c_c,_�t of such imp+rovement:f. to be specially assessed is hereby declared to be 25,802.50. �. That auch p+ropo-ae,d assessment, together with any aritend- ments thereof, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall con- stitute the special assessment against the lands named Herein and each tract th*-_ruin included ;.s hereby found to be beriefitted by the proposed improvement= in the amount of the assessments levied against. it. Such aaaeaament8 shall be payable in equal annual in- stallments extending over a period of ten years, the first installment to be payable on or before the first Monday in Januar-, 19°S and shall bear interest at the rate of percent per annum from the date ................ of the adoption of this ass essment resolution. To the first installment shall be added the interest on the entire assessment from the date of this resolution until December 31, 1985 and to each subsequent install- ment when due shall he added the interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such prop- erty, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within _30 ,days from the adoption of this resolution; and he may thereafter pay to the County Treasurer the install- ment and interest in process of collection on the cur- rent tax list and he may pay the remaining principal balance of the assessment `c+ the City Treasurer. S. The Clerk shall file the assessment rolls pertaining to this assessment in her office and shall certify annually to the County yy Audifor on or before October 10th of each year the total amr,t!nt of installments and interest which are to become due in the followins year on the assessment on each parcel of land included in the assessment roll. Adopted in f-ity of 51ha}:knee, 198q. ATTEST City Clerk _. session of th.- City Council of the Minnes•_,ta held this day 0f Mayor of the City of Shakopee Approved as to form this ._._. dayof ...... ..... _-.......... ._.__...... ..... City Att,�rney z 3 O U H a7 O fa oll 0 r - H O MH tri M to O vl U w H N cd u W �4 H N co .,4 p �4 w -rA 0 3 x � a ani �4 pz �>,wcn o ow o � x