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Home My WebLink About07/03/1984Non -Agenda Informational Items Page 2 June 28, 1984 61 Attached is a very nice letter from Rod Krass ragarding the performance of our Engineering personnel during recent Court appearances for several lawsuits. The correction in the last paragraph on Page 1 should read $1200.00. I double checked this item with Rod to make sure the $1200.00 item was correct. I have given the members of the Engineering Department copies of the letter and would appreciate it if you could thank them for the job well done the next time you see them. 71 Attached is a Petition from Linda M. Muhlenhardt requesting --- _--thot-cp.rtain_ensements bP__vncatP_d_tha1-, _-,_Prvehe_r Drooerty and adjacent properties. This has been included as an informational item at this time because Staff is still researching the issue which appears to be quite complicated. Ms. Muhlenhardt has also indicated she intends to file suit against the City and one of her neighbors to stop use of the easement. The neighbor, John Keith, is currently build- ing a home which is affected by the summons. He has been served but the City has not yet been served. 81 Attached is the Calendar for the month of July. 91 Attached are the minutes of the June 7,'19 -84 -Shakopee Coalition meeting. 101 Attached are the minutes of the Cable Communications Advisory Commission from their June 12, 1984 meeting. 111 Attached are the minutes of the May 12, 1984 Planning Commission meeting. 12] Attached are the minutes of the May 22, 1984 Cable Communica- tions Advisory Commission meeting. 131 Planning Commission made significant progress last night on i ca il7L� a f viiScii�uS -11 S4�L4 2 1 inn nc� „}lan C at1 a SPt of building performance standards to be put in place when the moritorium ends for the area around the Racetrack. With any luck, they'll finish up the recommendations 7/5/84 (you may want to attend), and have an Ordinance to act on at your regular 5/17/84 meeting. 14] Attached is a copy of our Annual Disclosure Report for our tax increment projects. JKA/bn Law Offices of KRASS, MEYER & WALSTEN 1-1 " E Chartered Suite 300 Marschall Road Business Center 327 South Marschall Road P.O. Box 216 Shakopee, Minnesota 55379 (612) 445-5080 Honorable Mayor and Council Members City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Re: Engineering Department Dear Mayor and Council Members: Phillip R. Krass Paralegals Barry K. Meyer Susan M. Brown Trevor R. Walsten Barbara J. Hedstrom June 14, 1984 RECEIVED JUN 15 198 -CITY OF I tfiaught it appropriate at thin �oi�it tea mite aid make some comments to the members of the Council about our engineering department. During the time period that I have done legal work for the City, I have worked with three city engineers and their respective staffs. I don't know of any fool -proof way to detemine ahead of time whether an individual is going to turn out to be a good city engineer. I have developed a method of determining whether a good job is being done after the fact, however. That method is very simple. When we get sued, I have a goad chance to dive into the engineering files, find out whether the staff has done the job properly in accordance with law and our policy, and has used good, common sense. When those factors are missing, we lose lawsuits. In the past year, we have tried three significant lawsuits involving our engineering department. The first was the Lindstrand assessment appeal, where approximately $121,000 of assessments were challenged. The second was the Axel Newman lawsuit demanding about $80,000 from the City for cost overruns. The third was the Parrott Construction lawsuit, wherein that company alleged the City owed it about $16,000 due to numerous projects and due to a stop work order issued on County Road 83. The first two of those lawsuits we won outright, with no reduction in the assessments and not one nickel paid to Axel Newman. In my opinion, we have basically won the Parrott lawsuiti U, although the Court did award Mr. Parrott approximately $1�2.,,.00�vXost overruns on the Third Avenue Project. All other claims (and they were numerous) of Parrott Construction Company were denied. I would like to tell you that we won these cases simply because of your talented and persuasive legal staff. My experience, however, is that J'UN2 June 22, 1984 City of Shakopee Planning and Engineering Departments I hereby request the city to terminate or vacate city road and utility easements, please refer to Exhibit A for legal descriptions. The easements are not needed, necessary, or desired based on the following reasons: 1. The original intent of the city for the city road easements was to benefit the owners of the parcels whose legal descriptions are attached -as won Exhibit B. owner o ' s�dttl parcels -desci'ibed at Exhibit B, therefore I should not need consent from other parties, except for Diane L. Ptacek who is a tenant in common owner of Parcel B. 3. The removal of the easements would not landblock any adjacent property. 4. I have received no notice from the City of Shakopee regarding any other use of the easements from the original intent. s 5. Existing road is only partially on the sixty foot easement. 6. The City of Shakopee is not interested in developing road and maintaining it. 7. Width of road does not allow for public use and it would be too costly for individuals to widen and maintain due to grade of property, and additional erosion control that would be required. 8. The City of Shakopee would be relieved of any future personal injury and prperty damage claims. 9. Concerned with safety because road width does not allow for two vehicles to pass and turns and trees do not allow view of a vehicle approaching. Winter weather conditions even after plowing and salting of road does not allow a vehicle going downhill to step for a vehicle coming uphill. A vehicle trying to go uphilyhas to accelerate at the bottom to build up enough speed to make it to the top. If the driver has to stop it is very difficult to back down the hill and stay on the roadway. Workable now because only two vehicles using road. 1 EXHIBIT A An easement for purpose of public utilities and for roadway purposes over and across the following described land: The Westerly 60 feet and the Northerly 60 feet of the South 396 feet of the North 725.85 feet of the West 330.15 feet of the Northwest Quarter of the Northwest Quarter of Section 24, Township 115, Range 22, Scott County, Minnesota. An easement for the purpose of public utilities and for roadway purposes over and across the following described land: The Northerly 60 feet and the Westerly 60 feet and the Southerly 60 feet of the South 396 feet of the North 725.85 feet aril the East 330.15 feet of the West 660.30' of the Northwest Quarter of the Northwest Quarter of Section 24, Township 115, Range 22, Scott County, Minnesota. _tom � _!' .,► �; ,�,- �� _ � SHAKOPEE-COALITION June 7, 1984 Present: George Muenchow Roman Schneider Rosemary Dineen Ruth Schneider Deloris Gorman Kay Louis Joan Salter John Anderson --&-arny Lewis -- -a ' ' - " ._, nancy ue_iin - !ting to order at 7:10 a.m. Chair Neely called the meE acting Secretary. Tom Reiner was appointed i on the Shakopee Food Shelf. They are now purchasing Joan Salter gave an updatE !s. During May, 85 households were served; 43 from food with the cash reservE rer County, Individuals served were 268. Have received Scott County, 42 from Carx another refrigerator; also need help unloading trucks cheese. Besparately need Volunteers are needed for serving at the Food Shelf. usually around 3:`00-3:15. Housing Alliance, spoke regarding non -subsidized housing Rosemary Dineen, from The >ee. _ for older people in Shakof is done by City of Shakopee which suggested there 1) A market analysis w< units of housing. is a market for 100 gin_ ir�lp_n�Yifc__'t•. _ ii_ TbXn_e citric_ h?.S'4--�hp£ _2nd_&_FuLleryStreets_ I a1,Wamn_pchsite_at_ Project b) Levee Drive ecr - by the Rodeo frounbs from river to nignway c) Dunlop Proj %0_Y for r early Programs. the '1t'dtr'uy fJCTi'i1i, li'aroiy 1X ri-cmiOzi I ULan:tL�i"a vqfLr"iaiirbr,%-, f'L,;� U j var` Counties, spoke on family education. She is looking.for a permanent site the early childhood education programs to take place. Other needs are fo childhood equipment ,(toys, stove, sink, refrigerator, paint easel). WIC (Women -Infants -Children) Program is reaching 200 families per month. Nancy will continue with her report at our next meeting. T -me ��5�. v� �bSfi �iii� `3vnS5z�'iSS{L� r i2�^„ T"Y a L�4 v^ L4 , R �i4` �`�, TiT:2 Rr %h Beautify the Riverfront, Traffic Concerns, Shakopee Brochure, Review AFDC Coalition funds are dwindling, but are still okay. Meeting adjourned ar 8:10 a.m. The next Coalition meeting will be Thursday, June 21, 1984, 7:00 a.m. at Citizens State Bank Meeting Room. Coffee, juice, & rolls are at 6:30 a.n Respectfully submitted, Tom Reiner, Acting Secretary _ .,,6 it'r, Ln.G L-ADLG IiVL'!1'lLll�1-C11v7�J'�i�tlJ'vI "c:i.iY•1cf1J.5IL� - (J(,r,�,i)IiYIiJ Vr SHAKOPEE, MINNESOTA JUNE 12, Iq$4 ions Advisory Commission met in special session in �s_1nP ti rpom ,qt aDDroximately 7:00 p.m. with the Chairman Bill Anderson, Bill Harrison, and ms and Lee Davis were absent. Also present were: George Muenchow and Mark McQuillan of Shakopee Bartyzal of Scott County Library Board, William ,opee Area Catholic Schools, Ron Ward, `technology i -'`Lr l�}l '1 �J , cil T�1 J 1111 tint} L5 -t t rt. , ng was two fold: 1) to explain to the four ceived character generators and monitors from what equipment they are to be provided, what y might need and how the equipment will be im- ssages to go out on the public access channels, se four institutions any ideas they have on how he institutional network. ned that some new information has come to light with the cable operator to determine how the going to be implemented so that the Commission discuss the implementation of the character g, but that the Commission would 'Like tb bear trom might like to use the institutional network. .at he would like the character generators hooked ces and that he sees cable as a means for Community .ult education to residents. first priority for the schools is to get the iplemented and the second priority is to utilize cork for interactive instruction between Chaska and to Mr. Ward's question, Mr. Abbott stated that cork can be implemented bySeptember to facilitate i long range use of the institutional network, Mr. .ities: the ability to communicate between the schools gyp, fL Rj-,s L� ho ?�}31�? rn grovide some in-service es. d that the library did not have an immediate need nerator and that they would be willing to share it may wish to use it. Mr- _ second nriority� in utilizing__ the in.stit- interactive instruction. sent was to first get the character generators im- 3 to get the Senior High hooked up to the institutional ill be usable by September. Using the school as a Dmmission will then invite all the institutional SPECIAL MEETING The Cable Communicat: �.._ _C,,p )ani_rjv_ cervi_ -r-! following members present Lillian Abeln. Jan Willia Judith S. Cox, City Clerk Community Services, Aller Streff, Principal of Shad -uooratnaLor for -.-,dnodi '3j United Cable Television. The purpose of the meeti institutions who have re the cable operator just additional equipment the plemented to generate me and 2) to hear from the they might make use of t Chairman Anderson explai and the city is working character generators are is not in a position to generators this evenin those present how they Mr. Muenchow stated th up for Community Servi Services to provide ad Mr. Ward stated that a character generator in the institutional netu Shakopee. In response the institutional netti the schools needs.As.e Ward sited as possibil training for industri Mr. Bartyzal explains for their character ge with someone else who M-T� . qf-Z-p ff- YY�-rP�v utional network for Consensus of all pre: plemented, and seconc network so that it w: ----demonstration. the C1 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA Mayor Reinke presiding 11 Roll Cali at 7:00 p.m. 21 Recess for H.R.A. Meeting 31 Reconvene 41 Liaison Reports from Councilmembers 51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS JULY 3, 1984 61 Approval of Consent Business - tAll items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence an the aagondB , ) _-*1 '7.jl n°l31n iS�' i u,. -P v iL- . V �. ru v��,z v^i� b : yL— 11? -a yuri ' Li r P i QT .1,q-84 .- 61 Communications: a] A.I.D. Homes re: Open House Celebration b] Bruce Malkerson re: Loan Agreement with Twin City Federal c] League of Minnesota Cities re: Reappointment of Legislative Study Committees and Legislative Contacts 79 1 ruullc.. xat.a-' i,1 6 - a. 7:45 p.m. - Vacation of Cretex Avenue - Res. No. 2280 antl %r2ti`urama 2titu ,.t I vvel�Fii7r.sSS.a.v.,u. Energy and Transportation - Dial -A -Ride Bid Specifications 111 Reports from Staff: a] Communication from Miller & Schroeder re: KMart and Racetack Tax Increment Districts b] 7:40 p.m. - Application for Taxicab License by Shakopee Cab Co. c] 8:00 p.m. - On Sale Sunday Liquor License - Pullman Club d] Staffing the Cable Communications Advisory Commission - tabled 6/19 e] Contract with Barton-Aschman Associates for Racetrack Offsite Facilities (coming Monday) f] City Hall Radio Modification (coming Monday) g] Seal Coat Program - The Preservation Program (coming Monday) h] Naming of North/South Collector Street for the Racetrack *i] Huber Park Trail Restroom Facility, Change Order go. i *j] Transit Fund for City Budget *kJ : urpi.us rroperty *11 Sewer Billing (Mrs. Henriette Costlow) *m] Racetrack Letter of Credit n] Approval of tyre 33i3as in 'Cne ' mu'uT;t 61 VA,%T) , v o] Budget Amendments re: Public Buildings p] Hiring Temporary ,Building Inspector q] 5 Year Capital Equipment List r] Adoption of Formal Contract with Springsted, Inc. 121 Resolutions and Ordinances: a] Res. No. 2278, Establishing Policy for Funding Rehabilitation of Streets - tabled 6/19 (bring item 14a from 6/19 agenda) *b] Res. No. 2281, Setting a Public Hearing on Tax Increment District No. 5 and Tax Increment Financing Plan *c] Res. No. 228,,, Approving Plans and Specs and Authorizing -Advertisement for Bids on Valley Park Drive and 12th Ave. 84-5 131 Other Business: a] h] 143 Adjourn to Tuesdly , 4-1111 1(-1 �)84 John Anderson, PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 5, 1984 Chrm. Colligan called the meeting to order at 8;30 p.m. with Comm. Wampach, Lebens, Leroux and Vierling present. Also present were Mayor Reinke; Jeanne Andre, HRA Director; John K. Anderson, City Admr.; Judith S. Cox, City Clerk; H. R. Spurrier, City Engineer and Julius A. Coller, II, City Attorney. Wampach/Vierling moved to approve the minutes of February 28, 1984 as kept. Motion carried with Comm. Lebens abstaining because of her absence. Leroux/Wampach moved to approve the minutes of April 3, 1984 as kept. Motion carried unanimously. The HRA Director went over the background regarding the purchase of downtown property in Block 29, Original Shakopee Plat and possible sale of a portion of the property. The City Engineer said he is concerned about drainage over these parcels, as an easement takes 90/ of the value for underground utilities. He suggested the possibility of capturing the cost of future storm sewer in the price of the lot and pledge it against future costs. If the right-of-way is followed for the utilities, it has the effect of saving approximately $16,000. Discussion continued. The HRA Director recommended the HRA be the holding party until there is a development project which would involve the negotiations for both parcels. She said the City could also purchase the parcel, but the HRA has more readily available funds for such a purchase. The City Attorney cautioned against selling anything that is a part of the re- gistration aF title proceedings. He said what is holding up the proceedings now is whether or not the City wants to withhold a parcel to be sold. He recommended not actually transferring anything from the City to HRA until the proceedings are done. Discussion continued on the pros and cons of the City or HRA purchas- ing the property. Leroux/Wampach moved to have the HRA direct staff to offer to Northwestern Bell for the purchase of a triangular shaped property, the price of $4 per square foot if at all possible, and to enter into negotiations from there up to a price not to exceed $4.50 per square foot. Roll Call: Ayes; Unanimous Noes; None Motion carried. Discussion ensued regarding management at 200 Levee Drive, the Senior Highrise. Chrm. Colligan said it was his understanding that a managing staff person was required at the highrise from the beginning. The HRA Director said there is nothing in the City Code or the contract with the highrise which sets up any management requirements. She suggested contacting Minnesota Housing Finance Agency or Housing and Urban Development about manage- ment requirements. Discussion continued regarding the City and ERA's involve- ment in the private enterprise of the highrise. ShakopeeHRA June 5, 1984 Page 2 Marge Henderson, Chair of Scott County HRA, said she has heard a lot of concerns about the Senior Highrise. She said it is a private, profit-making venture, but the average citizen believes the building belongs to the City, and the City will be implicated if there are any problems there. She called and talked to John Bergstad, owner, and offered the management services of the Scott County HRA to help him provide local management or track -up services. He said at that time that he had no intention of hiring anyone for management outside of himself, as it was not in the budget. He felt very comfortable that he was doing whatever is necessary. She mentioned several concerns of the residents of not being able to get into their apartments and not having anyone around to respond to emergen- cy calls. She said she has been in free enterprise and government owned senior highrises, and she can't think of another one that doesn't have live-in manage- ment. Leroux/Vierling moved to send a letter to John Bergstad, owner of 200 Levee Dr., stating HRA's concerns for the lack of management and caretaker, and the fact that the peer support group is not being properly supported by Mr. Bergstad, to be signed by the Chairman and HRA Director. Additionally, staff should be di- rected to look into MHFA and HUD to see if there are any management requirements by those agencies for senior highrises. Motion carried unanimously. Vierling/Leroux moved to adjourn to June 19, 1984. Motion carried unanimously. Meeting adjourned at 9:19 p.m. Jeanne Andre HRA Director Diane S. Beuch Recording Secretary TO: Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre, Executive Director RE: Commercial Rehabilitation Loan Interest Write - Down for Family Chow Mein DATE: June 27, 1984 Introduction: The HRA adopted a Commercial Rehabilitation Loan Interest Write -Down program and to date has received no formal applications. Normally staff screen applicants regarding basic eligibility re- quirements. Although several potential applicants have made in- quiries, none have passed this initial screening and actually sub- mitted an application. Recently Tom Kelley, bank loan officer working on a loan package on behalf of the Family Chow Mein, re- quested that certain of the eligibility criteria be waived. That is the issue now before the HRA. Background: Last year I provided information on the Commercial Rehab. Loan Program to a person who indicated he represented the owners of Family Chow Mein. I also discussed the alternative concept plans for downtown revitalization then under consideration by the Downtown Committee. It appears this information was not con- veyed to the owners. When signs on the property indicated that rehabilitation was about to occur, John Anderson raised the possibility of Family Chow Mein applying for an interest write down on their rehabilita- tion loan. Initial staff review suggested some problems with eligibility, but since a number of these related to criteria then under consideration by the Downtown Committee (particularly design review and acquisition designation),,I suggested that that committee be asked to consider those items it is involved with and offer a Downtown Committee recommendation. The attached memo was prepared for their consideration. The Downtown Committee recommended that a loan write-down not be provided due to the fact that this pro- gram is meant to be an incentive, and activities for which financ- ing is set do not require an incentive. Mr. Kelley requested that this issue be brought to the HRA since you are the agency which directly administers the interest write-down program and has final authority on how the program is administered. Requested Action: Review the attached memo and determine whether or not an application for an interest write-down for a rehabilitation loan for Family Chow Mein should be considered, and if so, under what general parameters. TO: Downtown Committee FROM: Jeanne Andre, Community Development Director RE: Consideration of Rehabilitation Loan Writedown for Family Chow Mein DATE: June 7, 1984 Introduction: -Family Chow Mein has purchased and is remodeling the old Skelly Service Station on First Avenue at the Sommerville inter- section. The expanded facility will be financed with an Small Business Administration (SBA) Loan. The question has now come up whether this loan can be eligible for interest write-down under the Housing and Redevelopment Authority (HRA) Interest Rate Reduction Program. Although this question must be addressed by the HRA, I judged that recommendations from the Downtown Commit- tee would be appreciated by the HRA, and therefore discussion on this issue should start at the Downtown Committee. Background: If the HRA should want to proceed with this loan program there are a number of discrepancies which must be addressed and resolved. Reviewing the "Program Description and Guidelines" and the "Rehabilitation Loan Procedures" uncovers the following issues: 1. Rehabilitation Loan Procedures, Step Three, D. Improve- ments commenced prior to final loan approval by the HRA shall not be eligible to be financed with loan proceeds. This project clearly will not meet this criteria. 2. Program description: a) Sec C. Eligible Projects Item 3a: The building must comply with the approved development plan for the Downtown Development District. Item 3d: The building must not have been identified for public acquisition. In January of 1984 the City Council adopted Down- town Concept Plan B-1 Revised, which illustrates a new building in place of the gas station building. The Re- development Plan as discussed by the downtown committee identifies this parcel for public acquisition for the mini - by -pass. The Downtown Committee has also discussed the development of a working document to list those parcels identified for acquisition or replacement to guide staff in the loan review process. This parcel would definitely be on that list when it's created, although the Committee clearly decided to retain the flexibility to review this list periodically and maintain flexibility to handle new situations as they arise. It seems likely the building will generally comply with the design criteria adopted by the committee, but further refinement of lighting fixtures, etc. is still anticipated. Item 5a: Rehabilitation loans shall not include expenditures for acquisition, installation or repair of furnishings, personal property, or trade fixtures. Item 5d: Refinancing of existing debt shall not be allowed. This building has no existing debt, but when the loan closes the total purchase price, rehabil- itation and some equipment will be in one package totaling approximately $150,000. To comply with 5a, equipment expenditures would need to be re- moved. As a policy issue the 11RA also needs to determine if it wants to write-down loans that include initial acquisition of a building, or only the rehabilitation portion. Mr. Kelly from Citizen's State Bank did a preliminary analysis of a 3.75% writedown of a $140,000 loan over a 20 year period and judged the savings to the applicant (or cost to the HRA) to be $96,000. This would take a significant amount of the initial funds dedicated to this program, although more will be captured through subsequent districts, including one to be created for this project. b) Section D. Loan Requirements and Restrictions Item 3(ii): The maximum loan limits are limited to 80% of the estimated market value of the building after completion of the rehabilitation, less the principal balance of any prior mortgage existing on the building. Although the owner will have significant equity in the project, once equipment is removed, it may not meet the 80% requirement. The issue now is whether a loan writedown should be rejected outright because of these discrepancies or some of these criteria can be waived for this special circumstance. To aid in your con- sideration I have solicited the following additional information: - Some loan inquiries have previously not proceeded because they did not meet the criteria of no construction prior to loan approval (actually loan application). - Westwood Engineering thinks the mini -by-pass can proceed without the aquisition of the parcel in question. Ken Anderson will start his more detailed analysis of the actual road alignment on Monday, June 11th. The committee may want to get a better fix on this issue before making a final de- cision. - The committee could recommend working with Mr. Poon (owner/ applicant) on design criteria as those decisions are made and undertake the loan writedown at a later time since the whole process is already underway. Alternatives - to Recommend to the HRA: 1. Reject a loan writedown. (tied to one or more of the unmet criteria.) 2. Approve writedown of the full loan (minus the equipment)as long as the owner has at least 20% equity in the real estate portion of the loan. 3. Approve writedown of only the rehabilitation portion of the loan. 4. Inform the applicant that writedown of the loan (under either 2 or 3 above) will be considered in the future at such time as the mini -by-pass alignment and more detailed design elements are in place, if the applicant is willing to make improvements as requested by the Committee. TO: Shakopee Housing FROM: John K. Anderson, RE: Management at 200 DATE: June 28, 1984 Backqround: and Redevelopment Authority (HRA) City Administrator Levee Drive E� Staff had two memos prepared regarding this subject for the July 3rd meeting. Based upon a meeting I had with Minnesota Housing Finance Agency representatives and John Bergstad on June 28, 1984, I recommend deferring this matter until further background regarding the issues are documented and in writing. TO: Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre, Executive Director RE: Tax Increment District No. 5 DATE: June 28, 1984 Introduction: The HRA and City Council recently acted to combine four existing redevelopment project areas together into one re- development project, which has four existing tax increment districts. It is now proposed to establish a fifth tax increment district in the project area to capture incre- ments which will come from improvements now underway for the new Family Chow Mein facility. This is in keeping with the plan to capture downtown improvements as they occur. Background: Under current law the HRA and City have three months from the time a building permit is issued to establish a new tax increment district which captures the increase in value brought by the improvements. If the HRA adopts a plan on July 3rd and the City Council refers the plan to appropriate agencies at its meeting, the required time table can be met. The enclosed letter from Arlin Waelti of O'Conner and Hannan explains further details of the proposed plan. Requested Action: Adopt Resolution No. 84-6, A Resolution Establishing Tax Increment District No. 5 and Adopting a Tax Increment Financing Plan Relating Thereto. w TO: Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre, Executive Director RE: New Housing Developments DATE: June 27, 1984 Introduction: Periodically new housing programs become available or are proposed. I would like to outline some new programs and determine whether the HRA would like me to further pursue these possibilities. Background: The attached handouts and the brief comments below out- line some new housing alternatives: 1. Regional Housing Fund - The attached article from New Homes outlines a fund proposed by the Metro- politan Council (or the Metro HRA) to assist in developing housing for lower income persons now that federal funding is drastically reduced. The fund is modeled on the Minneapolis/St. Paul Family Housing Fund which has successfully operated in the core cities. To my knowledge the fund is not yet established or operating. However I'd like to know if the HRA would like to further explore this opportunity and how it could work in Shakopee. 2. Rental Rehabilitation Program - The Minnesota Housing Finance Agency (MHFA) is considering whether to administer a federally funded rental rehabilitation program. Attached is the Proposed Program Design which would probably be used if they decide to go ahead. Once again I would like to know if the HRA would like staff to pursue this program if it becomes available. 3. Accessory Housing - This program (providing loans to applicants who wish to modify their home to pro- vide a second (accessory) living unit) was previously considered by the HRA, which rejected City participation. A program is now available through the Metropolitan HRA which could provide loans for a limited number of units in Shakopee if the City agrees to participate. Would the HRA like to consider this level of participation? Requested Action: Review three programs outlined above and determine if Staff should further investigate any of these possibilities for Shakopee. Metro Council Update New program will provide low-cost home financhig By Joanne Barron of the Metropolitan Council Housing Staff The Metropolitan Council in De- cember 1983 established a regional housing fund to help suburban com- munities provide housing for people with low to modest incomes. The Council will raise money through donations from corporations and foundations and contributions from participating communities, possibly along with financing from the Min- nesota Housing Finance Agency (MHFA), the Federal National Mort- gage Association (FNMA), and the sale of revenue bonds. Bond sale revenues would provide below-market interest rate mortgages to home buyers. Donations would go toward down payments on homes, or front- end subsidies for lower-cost rental housing. The Metropolitan Housing Fund represents a couple of "firsts." It will be the first time the Metropolitan Area has seen a partnership on this scale. Almost every community could participate, if it wished to, and a large number of donors will be involved. For the Metropolitan Council, the fund represents a shift in direction— the first time the Council will be involved in large-scale fund raising. Need for the fund Metropolitan Council research has shown a need to provide nearly 100,000 new affordable housing units in the Metropolitan Region during the 1980s. "Affordable" means afford- able to four -person families with annual incomes ranging from about $14,000 to $27,000. In the past, communities relied heavily on federal and state subsidy grants to help the people with incomes at the lowest end of this range. Unfortunately, federal programs designed to provide housing have nearly disappeared. In 1981, only about 600 new federally -sub- sidized units were built in our area. A 1982 survey showed that over 3,000 people applied to rent 294 suburban apartments built that year. Some new subsidized apartment buildings have two- to five-year waiting lists of 200 to 400 persons. Families with incomes at the high end of the range have difficulty finding homes they can afford. The monthly payment on a typically - priced $78,000 new home is over $900, well above what families with incomes in the mid -$20,000's can afford. In many suburbs, the average price of a new home is $90,000 to $100,000. Public/private partnerships like the Metropolitan Housing Fund offer one of the few ways to provide housing these families can afford. The fund is modeled after the Minne- apolis/St. Paul Family Housing Fund, which has used revenues from the sale of tax-exempt bonds and loans and grants from the McKnight Foun- dation to help 1,900 families with modest incomes buy or rent housing in the two cities during the last two years. The idea behind the Metro- politan Housing Fund is to put together the same kind of partnership to help make affordable housing available in the suburbs. How it will work The Metropolitan Housing Fund will be a partnership among local governments, foundations, corpora- tions, lenders, and the Metropolitan Page 20/NEW HOMES/February-March 1984 Council to produce and finance af- fordable housing. The Fund will use contributions or investments from private sources to leverage larger amounts of public dollars. The fund will include a pool of money that will provide below-market interest rate mortgages to modest - income families. This money will come from proceeds of the sale of tax- exempt bonds (sold by the Minnesota Housing Finance Agency or the Metropolitan Council) and possibly funds from a program offered by the Federal National Mortgage Associa- tion ( FNMA). A second pool of money will be earmarked for down payment assistance for families with qualifying incomes. When the family sold their home, sometime in the future, they would repay the down payment assistance to the Council. First-time home buyers—typically young families earning $20,000 to $25,000—are viewed as the prime market for the down payment assis- tance. The fund could reduce the interest rate to a buyer from 14 percent to 11.5 percent, lowering the monthly payment on a $60,000 home from $675 to about $565. The income needed to buy the home would drop from $28,900 to $24,200. The special assistance fund could provide $3,000 toward the down payment, reducing the monthly payment to $535, and the required income to $22,900. The $60,000 home price—far below the typical price of a new home— assumes a prior community contribu- tion to bring the sales price down. The contribution could be federal commu- nity development block grant mon- ey, tax -increment financing, or modi- fying zoning requirements to reduce development costs. The fund will also help developers of rental property. It could be used to increase owners' equity, so they are not carrying as large a loan, and therefore rents could be reduced. The fund will also be used for rehabil- itation assistance to owners of homes or of rental property. The fund will be operated through the Metropolitan Council Housing and Redevelopment Authority ( Metro HRA) and Metro HRA Advisory Committee. Participation by com- munities will be voluntary. Partici- pating cities could use their own staff to administer the program, or could ask the Metro HRA to do so for them. Benefits and advantages The Metropolitan Housing Fund will help hundreds of families with modest incomes qualify for home loans. And there are advantages to having a metro -wide housing fund instead of expecting each suburban community to go it alone. Unlike past federal and state programs, the fund will be flexible. Its services can be structured to meet individual community needs. The fund will mean lower administra- tive costs to communities panicipating and provide economies of scale not possible with smaller programs. And support for the fund will be solicited in a single, coordinated effort. Other benefits of the fund to communities include an increase in property tax revenues, affordable housing for workers near their jobs, and the opportunity to develop a variety of housing types. The fund will provide opportunities for area businesses, foundations, and pension funds to invest in housing. The first goal for the fund is $5 million in private -sector contribu- tions, which could help approximately 1,000 families. The Council expects that new housing built through the fund will be up by spring of 1985. 4 s hit Have you read this headline lately?' Perhaps you: ❑ found a newspaper under your pet rock. ❑ cleaned out your attic. ❑ need to have your eyes examined. Unfortunately, mortgage rates haven't been 5 per- cent since Neil Armstrong took one giant step for mankind. Back then, mortgage rates were still in the single digits and 30 -year, fixed-rate loans were standard. As we all know, today's world of mortgage finance has changed dramatically. Hundreds of different mortgage programs are available, and rates are con- stantly changing. With all the activity, it's difficult to keep up. That's why you need the New Homes Financial Letter. For news about real estate and real estate finance, it's one source that consolidates the latest local and national events for you. The New Homes Financial Letter is a two-part package. MARKET UPDATE is your monthly guide to housing -related events, statistics, and trends. MORTGAGE RATE COMPARISONS is a twice -a -month, up--to-the-minute survey of mortgage rates and pro- grams of the Twin Cities' major banks, savings and loans, and mortgage bankers. Information on over 30 lenders is compiled, printed, and mailed within 24 hours. Send for a free sample copy. Fill out the card between pages 4 and 5 and mail to: New Homes Financial Letter, Suite 1 10, 5500 Lincoln Drive, Minneapolis, MN 55436. New Homes Rnanctal Letter is a publication of New Homes. Inc. February -March 1984/NEW HOMES/Page 21 MINNESOTA HOUSING CIM A NCE June 13, 1984 AGENCY RENTAL REHABILITATION PROGRAM Proposed Program Design General Program Design MHFA proposes to distribute program funds in the following manner: 1. MHFA will solicit participation commitments from all eligible municipalities. In the commitment the municipality must indicate: a. that municipal staff will review proposals submitted for buildings within their municipal boundaries and endorse and rate the projects based on municipal housing priorities and criteria; b. that the municipality will provide certifications that the buildings to be submitted are located within eligible neighborhoods; c. that the municipality will work with MHFA to promote the program to building owners; and d. that the Public Housing Agency (PHA) serving the municipal- ity will agree to administer the Section 8 certificates and/or vouchers placed in the municipality as a result of the program, and will agree to provide relocation counseling (for a fee) in conju ction with selected projects. _ r 2. MHFAwillestablish two initial funding allocations -- one for the metropolitan area cities and one for the eligible cities in the balance of the state. Allocations may be adjusted based on the number and location of the municipalities that submit participation commitments. 3. MHFA will publish a Notice of Fund Availability (NOFA) announcing the availability of funds for buildings located in the participating municipalities. The NOFA will indicate the time period during which proposals will be accepted. 4. Building owners will contact MHFA to receive application packages, which will include the names of contact persons for the partici- pating municipalities. As part of the proposal, the owner must obtain a certification from an appropriate planning official regarding the eligibility of the neighborhood in which the building is located. G7�+L n LYS H c rTv, fz o Et ^' t� 333 Sibley Street, St. Paul, Minnesota 55101 (612) 296•`760 Equal Opportunity Housing and Equal Opportunity Employment -2- 5"Building owners will submit proposals to MHFA. As the proposals are received, MHFA will send copies of the proposals to the Vy participating municipalities for endorsement and rating. MHFA will select proposals based on established selection criteria, including the municipal rating. �^ If MHFA provides the entire financing package, MHFA will underwrite' and close the loans. Cf n,r- ��^- + t c� /Y�rM' �; �c�.! G7 b rifA c -L .`✓� �r NA..(i 4- ,y �'LI.y-.N 8. Mk FA will conduct a pre -selection inspection and evaluation of the �x r� property, a construction cost evaluation and a final construction inspection. Additional inspecti_Qns.may also be performed during the ,.Vnstr_ U _0 en per, od, based on the type and extent of f, nand ng 9. The local PHA will work with tenants in the selected buildings to determine the potential need for relocation and eligibility for Section 8 certificates/vouchers. 10. MHFA will file all required reports with HUD. 11. The local PHA will administer the Section 8 certificates/vouchers for their 5 -year term. If a tenant leaves the jurisdiction of the PHA, the certificate remains with the PHA. Program Restrictions MHFA will operate the program with the following restrictions: I. Proposals will be selected only for buildings with 5 or more units, with an emphasis on larger buildings. 2. Selection priority will generally be given to proposals for buildings with 2 or more bedroom units (Federal priority). 3. Proposals for the rehabilitation of vacant buildings or conversion of buildings from non-residential will be accepted. Timetable MHFA notifies HUD of intention to administer program. June 25 MHFA contacts eligible cities regarding program participation. late June Cities notify MHFA of their intention to participate. late July MHFA submits program design to HUD. August 7 a"" �� L�ztiJ� f„"-uti.r� MHFA publishes NOFA. September J% HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE COUNTY OF SCOTT STATE OF MINNESOTA RESOLUTION NO. 84-6 A RESOLUTION MODIFYING MINNESOTA RIVER VALLEY HOUS- ING AND REDEVELOPMENT PROJECT NO. 1 AND THE MODI- FIED HOUSING AND REDEVELOPMENT PLAN RELATING THERETO PURSUANT TO THE PROVISIONS OF MINNESOTA STATUTES, SECTIONS 462.411 TO 462.716, INCLUSIVE, AS AMENDED, REDESIGNATING TAX INCREMENT DISTRICT NO. IA and MODIFYING THE TAX INCREMENT FINANCING PLAN RELATING THERETO, AND ESTABLISHING TAX INCRE- MENT DISTRICT NO. 5 AND APPROVING AND ADOPTING A TAX INCREMEMT FINANCING PLAN RELATING THERETO PUR- SUANT TO THE PROVISIONS OF MINNESOTA STATUTES, SECTIONS 273.71 TO 273.78, INCLUSIVE, AS AMENDED. BE IT RESOLVED by the Commissioners (the "Commission- ers") of the Housing and Redevelopment Authority (the "Au- thority") in and for the City of Shakopee, Minnesota (the "City"), as follows. Section 1. Recitals. 1.01. It has been proposed that the Authority modify by increased project costs Minnesota River Valley Housing and Redevelopment Project No. 1 and the Modified Housing and Redevelopment Plan relating thereto pursuant to and in accordance with Minnesota Statutes, Sections 462.411 to 462.716, inclusive, as amended, redesignate Tax Increment District No. lA within Minnesota River Valley Housing and Redevelopment Project No. 1 as Tax Increment District No. 3 and modify the Tax Increment Financing Pian relating thereto, and establish Tax Increment District No. 5 within Minnesota River Valley Housing and Redevelopment Project No. 1 and adopt a Tax Increment Financing Plan relating thereto pursuant to and in accordance with Minnesota Statutes, Sec- tions 273.71 to 273.78, inclusive, as amended. 1.02. This Authority has caused to be prepared, and has investigated the facts with respect thereto, a proposed modification by increased project costs as stated in the Modified Housing and Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1, -and has caused to be prepared, and has investigated the facts with respect thereto, a proposed Tax Increment Financing Plan, defining precisely the property to be included in Tax Incre- ment District No. 5, the public costs to be incurred and other matters relating thereto. 1.03. The Authority has performed all actions required by law to be performed prior to the modification of Minne- sota River Valley Housing and Redevelopment Project.No. 1 and the Modified Housing and Redevelopment Plan relating thereto, the establishment of Tax Increment District No. 5 and the adoption of the Tax Increment Financing Plan re- lating thereto, including, but not limited to, notification of Scott County and Independent School District No. 720 which have taxing jurisdiction over the property proposed to be included in Tax Increment District No. 5 and a request for the written opinion of the City's Planning Commission relating to the proposed modification to Minnesota River Valley Housing and Redevelopment Project No. 1 and estab- lishment of the Tax Increment District No. 5 and the Modi- fied dousing and Redevelopment Plan and Tax Increment Financing Plan relating thereto. 1.04. The Authority hereby determines that it is neces- sary and in the best interest of the City at this time to modify Minnesota River Valley Housing and Redevelopment Project No. 1 and the Modified Housing and Redevelopment Plan relating thereto, to redesignate Tax Increment District No. lA and modify the Tax increment Financing Plan relating thereto, and to establish Tax Increment District No. 5 and approve and adopt the Tax Increment Financing Plan relating thereto and to request that the City Council (the "Council") of the City hold a public hearing relating to the above - stated matters. Section 2. Modification of Minnesota River Valley Hous- ing and Redevelopment Project No. 1, Redesignation of Tax Increment District No. 1A, and Establishment of Tax incre- ment District No. 5. 2.01. Subject to the finding, determination, and ap- proval of the modification of Minnesota River Valley Housing and Redevelopment Project No. 1 by the Council, Minnesota River Valley Housing and Redevelopment Project No. 1 is hereby modified in and for the City. 2.02. Subject to the approval of the redesignation of Tax Increment District No. lA within Minnesota River Valley Housing and Redevelopment Project No. 1 by the City, Tax Increment District No. 1A, is hereby redesignated as Tax Increment District No. 3. 2.03. Subject to the finding, determination, and ap- proval of Tax Increment District No. 5 by the Council, Tax - 2 - a Increment District No. 5 within Minnesota River Valley Hous- ing and Redevelopment Project No. 1. is hereby established in and for the City. The property included in Tax Increment District No. 5 shall be the property described in the Tax Increment Financing Plan for Tax Increment District No. 5 approved in Section 3 hereof. Section 3. Modification of Modified Housing and Rede- velopment plan, Modification of Tax Increment Financing Plans and Adoption. of Tax Increment Financing Plan. 3.01. The Modified Housing and Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1 and the Tax increment Financing Plans for Tax increment District No. 3 and 5 presented to the Authority on this date, are hereby modified, approved and adopted by the Authority and shall be forwarded to the Council with the request that the Council hold a public hearing relating to the modification of Minnesota River Valley Housing and Rede- velopment Project No. 1 and the Modified Housing and Rede- velopment Plan relating thereto, the redesignation of Tax Increment District No. lA as Tax Increment District No. 3 and the modification of the Tax Increment Financing Plan. relating 'thereto, and the establishment of Tax Increment District No. 5 and the approval and adoption of the Tax Increment Financing Plan relating thereto, and shall be placed on file in the office of the City Clerk. Section 4. Filina of Modified Housing and Redevelopment Plan and Tax Increment Financing Plans. 4.01. Upon adoption of the Modified Housing and Rede- velopment Plan, Modified Tax Increment Financing Plan and the approved and adopted Tax Increment Financing Plan by the City, the Authority shall cause said Plans to be filed with the Minnesota Energy and Economic Development authority. Dated: July 3, 1984. Attest: Executive Director - 3 - Chairman HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE COUNTY OF SCOTT STATE OF MINNESOTA RESOLUTION NO. 84-7 RESOLUTION REQUESTING THE CITY COUNCIL OF THE CITY OF SHAKOPEE TO CALL FOR A PUBLIC HEARING ON THE MODIFICATION OF MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 AND THE MODIFIED HOUS- ING AND REDEVELOPMENT PLAN RELATING THERETO, THE REDESIGNATION OF TAX INCREMENT DISTRICT NO. lA AND THE MODIFICATION OF THE TAX INCREMENT FINANCING PLAN RELATING THERETO, AND THE ESTABLISHMENT OF TAX INCREMENT DISTRICT NO. 5 AND THE APPROVAL AND ADOP- TION OF A TAX INCREMENT FINANCING PLAN RELATING THERETO. BE IT RESOLVED, by the Commissioners of the Housing and Redevelopment Authority (the "Authority") in and for the City of Shakopee, Minnesota (the "City"), as follows: 1. The Authority proposes to modify by increased proj- ect costs Minnesota River Valley Housing and Redevelopment Project No. 1 and the Modified Housing and Redevelopment Plan relating thereto, to redesignate Tax Increment District No. lA within Minnesota River Valley Housing and Redevelop- ment Project No. 1 as Tax Increment District No. 3 and to modify the Tax Increment Financing Plan relating thereto, and further to establish Tax Increment District No. 5 within Minnesota River Valley Housing and Redevelopment Project No. 1 and prepare a Tax Increment Financing Plan relating thereto, all pursuant to and in accordance with Minnesota Statutes, §462.411 to §462.716, inclusive, as amended and Minnesota Statutes, §273.71 to §273.78, inclusive, as amended. 2. The Authority hereby requests the City Council of the City to call for a public hearing to consider the modi- fication of Minnesota River Valley Housing and Redevelopment Project No. 1 and the Modified Housing and Redevelopment Plan relating thereto, the redesignation of Tax Increment District No. iA and the modification of the Tax Increment Financing Plan relating thereto, and the establishment of Tax Increment District No. 5 and the approval and adoption of the Tax Increment Financing Plan relating thereto, and to cause notice of said public hearing to be given as required by law. 3. The Authority hereby directs the executive director to "transmit copies of the Modified Housing and Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1, the Modified Tax Increment Financing Plan for Tax Increment District No. 3 and the proposed Tax Increment Financing Plan for Tax Increment District No. 5 to the Plan- ning Commission of the City and requests the Planning Com- mission's om- missions written opinion indicating whether the Modified Housing and Redevelopment Plan and the Tax Increment Financ- ing Plans are in accordance with the comprehensive plan of the City, prior to the public hearing to be called by the City Council. 4. The Executive Director of the Authority is hereby directed to submit a copy of the Modified Housing and Rede- velopment Plan and the Tax Increment Financing Plans for redesignated Tax Increment District No. 3 and for proposed Tax Increment District No. 5 to the City Council for its approval. Dated: July 3, 1984 Attest: Executive Director - 2 - Chairman MODIFIED HOUSING AND REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 INCLUDING TAX INCREMENT FINANCING PLANS NIQN.- TAX INCREMENT DISTRICT NOS. 3 AND 5 HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA APPROVED BY THE CIT`i COUNCIL August 7, 1984 (Tax Increment District Nos. 1, 2 and 4 Will Be Inserted At A Later Time) This document was drafted by: 0°CONNOR & HANNAN 3800 IDS Tower 80 South Eighth Street Minneapolis, Minnesota 55402 612/341-3800 MUNICIPAL ACTION TAKEN Based upon the statutory authority described in the Modified Housing and Redevelopment Plan attached hereto and the public purpose findings by the Commissioners and for the - purpose of fulfilling the Authority's housing and redevelop-. went objectives as set forth in the Modified Housing and Redevelopment Plan, the Commissioners have created, estab- lished and designated the Minnesota River Valley Housing and Redevelopment Project No. 1 pursuant to and in accordance with the requirements of Minnesota Statutes, Sections 462.411 through 462.716, inclusive, as amended (the "Housing and Redevelopment Act"). The following municipal action was taken in connection therewith: January 2, 1979: The Redevelopment Plan for Valley Industrial Park Redevelopment Project No. 1 was adopted by the City Council. July 17, 1979: The Redevelopment Plan for Valley Indus- trial Park Redevelopment Project No. 1 was modified by the City Council by expansion of the geographic area. February 28, 1984: The Redevelopment Plan for Valley Industrial Park Redevelopment Project No. 1 was further modified by the City Council by expansion of the project area and redesignation as Minnesota River Valley Housing and Redevelopment Project No. 1. August 7, 1984: The Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1 was further modified by the City Council to incorporate Tax Increment Districts Nos. 3 and 5 and include increased project costs. The following municipal action was taken with regard to the Tax Increment Districts comprising Minnesota River Valley Housing and Redevelopment Project No. 1: Tax Increment District No. 1: (K -Mart) (Redevelopment Plan to be added at a later time) "Grandfathered" tax increment district Tax Increment District No. 2: (Elderly Highrise) (To be added at a later time) Tax Increment District No. 3: (Downtown Commercial Rehab) June 29, 1982: The Tax Increment Financing Plan for Tax Increment District No. lA within Downtown Redevelopment Project No. 1 was adopted by the City Council. August 7, 1984: The Tax Increment Financing Plan for Tax Increment District No. lA within Downtown Redevelopment Project No. 1 was modified and re- designated as Tax Increment District No. 3 within Minnesota River Valley Housing and Redevelopment Project No. 1 by the City Council. Tax Increment District No. 4: (Racetrack) (To be added at a later time) Tax Increment District No. 5: (Downtown Commercial Rehab continued) August 7, 1984: The Tax Increment Financing Plan for Tax Increment District No. 5 within Minnesota River Valley Housing and Redevelopment Project No. 1 was adopted by the City Council. TABLE OF CONTENTS (This Table of Contents is not part of the Modified Housing and Redevelopment Plan and is only for convenience of reference.) SECTION I. MODIFIED HOUSING AND REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 Subsection 1.1. Subsection 1.2. Subsection 1.3. Subsection 1.4. Subsection 1.5. Subsection 1.6. Subsection 1.7. Subsection 1.8. Subsection 1.9. Subsection 1.10. Subsection. 1.11. Subsection 1.12. Subsection 1.13. Subsection 1.14. PAGE Definitions ....... ................1-1 Statement and Finding of Public Purpose............................1-3 Statutory Authority................1-4 Statement of Objectives ............ 1-5 Boundaries of Housing and Redevelopment Project No. 1 ........ 1-8 Parcels to be Acquired in Whole or in Part Within Housing and Redevelopment Project No. 1 ....... 1-12 Estimated Public Improvement Costs and Supportive Data ......... 1-13 Public Improvements and Facilities Within Housing and Redevelopment Project No. 1 ....... 1-16 Environmental Controls ............ 1-18 Proposed Reuse of Property ........ 1-18 Administration and Maintenance of Housing and Redevelopment Project No. 1 .....................1-18 Rehabilitation ....................1-18 Relocation ........................1-19 Redevelopment obligations ......... 1-19 EXHIBIT I -A Boundary Map of former Valley Industrial Park Redevelopment Project No. 1 As Established on January 2, 1979 ......................I -A-1 EXHIBIT I -B Boundary Map of Modified Valley Industrial Park Redevelopment Project No. 1, as Modified on July 17, 1979 ............ 1-B-1 EXHIBIT I -C Boundary Map of redesignated Modified Minnesota River Valley Housing and Redevelopment Project No. 1 as Modified on February 28, 1984 ....................I -C-1 (i) SECTION II. REDEVELOPMENT PLAN FOR TAX INCREMENT DISTRICT NO. 1 (K -MART) .......... 2-1 (to be added at a later time) "Grandfathered" tax increment district SECTION III. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT DISTRICT NO. 2 (ELDERLY HIGHRISE).........................3-1 (to be added at a later time) SECTION IV. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT DISTRICT NO. 3 (DOWNTOWN COMMERCIAL REHAB) Subsection 4.1. Statement of Objectives (ref) ...... 4-1 Subsection 4.2. Modified Housing and Redevel- Subsection 4.3. opment Plan (ref)..................4-1 Parcels to be Included in Tax Increment District No. 3 ........... 4-1 Subsection 4.4. Parcels in Acquisition.............4-1 Subsection 4.5. Development Activity in Minnesota River Valley Housing and Redevelopment Project No. 1 for which Contracts have been Subsection 4.6. Signed.............................4-2 Other Specific Development Expected to Occur Within Minnesota River Valley Housing and Redevelopment Project No. 1 ........ .............4-2 Subsection 4.7. Estimated Cost of Project .......... 4-2 Subsection 4.8. Estimated Amount of Bonded Indebtedness .......................4-2 Subsection 4.9. Sources of Revenue.................4-2 Subsection 4.10. Estimated Captured Assessed Subsection 4.11. Value.............................4-2 Type of Tax Increment District ..... 4-2 Subsection 4.12. Duration of Tax Increment District No. 3 .....................4-3 Subsection 4.13. Estimated Impact on Other Taxing Jurisdictions...............4-3 Subsection 4.14. Modification of Tax Increment District No. 3 and/or Tax Increment Financing Plan ........... 4-4 EXHIBIT IV -A Boundary Map of Tax Increment District No. 3 as established June 29, 1982 ..... IV -A-1 EXHIBIT IV -B Cash Flow Analysis ..................... IV -B-1 SECTION V. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT DISTRICT NO. 4 (RACETRACK) ........ 5-1 (to be added at a later time) SECTION VI. TAX INCREMENT FINANCING PLAN -FOR TAX INCREMENT DISTRICT NO. 5 (DOWNTOWN COMMERCIAL REHAB CONTINUED) Subsection 6.1. Statement of Objectives (ref) ...... 6-1 Subsection 6.2. Modified Housing and Redevel- opment Plan (ref) ...... ...........6-1 Subsection 6.3. Parcels to be Included in Tax Increment District No. 5 ........... 6-1 Subsection 6.4. Parcels in Acquisition.............6-1 Subsection 6.5. Development Activity in Minnesota River Valley Housing and Redevel- opment Project No. 1 for which Contracts have been Signed ......... 6-1 Subsection 6.6. Other Specific Development Expected to Occur Within Minnesota River Valley Housing and Redevelopment Project No. 1 ......................6-1 Subsection 6.7. Estimated Cost of Project .......... 6-2 Subsection 6.8. Estimated Amount of Bonded Indebtedness .......................6-2 Subsection 6.9. Sources of Revenue.................6-2 Subsection 6.10. Estimated Captured Assessed Value..6-2 Subsection 6.11. Type of Tax Increment District ..... 6-2 Subsection 6.12. Duration cf Tax Increment District Subsection 6.13. No. 5 ..............................6-2 Estimated Impact on Other Taxing Jurisdictions...............6-3 Subsection 6.14. Modification of Tax Increment District No. 5 and/or Tax Increment Financing Plan ........... 6-3 EXHIBIT VI -A Boundary Map of Tax Increment District No. 5 as established August 7, 1984 ......................... VI -A-1 APPENDIX A ADMINISTRATIVE GUIDE FOR THE ADMINISTRA- TION OF THE MODIFIED HOUSING AND REDEVEL- OPMENT PLAN FOR HOUSING AND REDEVELOPMENT PROJECT NO. 1 ..............................A-1 Exhibit 1 Model Information Form to be Submitted to the School Boards, Scott County Board and the Minnesota Energy and Economic Development Authority .......... (1) APPENDIX B DATES OF PUBLIC ACTION AND RESOLUTION NOS. ESTABLISHING HOUSING AND REDEVELOPMENT PLAN, TAX INCREMENT DISTRICTS, TAX INCREMENT FINANCING PLANS AND MODIFICATIONS THEREOF APPENDIX C EXCERPT FROM THE CITY OF SHAKOPEE DOWNTOWN REVITALIZATION FINAL REPORT SECTION I. MODIFIED HOUSING AND REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 Subsection 1.1. Definitions. The terms defined below shall, for purposes of this Modified Housing and Redevelop- ment Plan, have the meanings herein specified, unless the context otherwise specifically requires: "Authority" means this housing and redevelopment author- ity created or authorized to be created by the Housing and Redevelopment Act defined below. "City" means the City of Shakopee, a municipal corpora- tion and political subdivision of the State of Minnesota, subject to the legal requirements of Chapter 412 of Minne- sota Statutes relating to statutory cities. "Commissioners" means the five commissioners consti- tuting the Authority who are appointed by the Mayor, with the approval of the City Council, as provided in §462.425, Subd. 6 of the Housing and Redevelopment Act. "Comprehensive Plan" means the City's comprehensive pian submitted to the Metropolitan Council pursuant to Minnesota Statutes, 9473.173, which contains the objectives, policies, standards and programs to guide public and private land use, development, redevelopment and preservation for all lands and water within the City through 1990. "Council" means the City Council of the City, also re- ferred to as the governing body as defined in Minnesota Statutes, 5462.421, Subd. 5. "County" means the County of Scott, Minnesota. "Housing and Redevelopment Act" means the statutes lo- cated at Minnesota Statutes, §5462.411 through 462.716, in- clusive, as amended. "Housing and Redevelopment Authority" means this housing and redevelopment authority created or authorized to be created by Minnesota Statutes, §§462.415 to 462.705. "Housing and Redevelopment Project No. 1" means the Minnesota River Valley Housing and Redevelopment Project No. 1, a "project" as said term is defined in Minnesota Stat- utes, 5462.421, Subd. 13. 1 - 1 "Modified Housing and Redevelopment Plan" means the plan as modified from time to time by the Authority and the City for the Housing and Redevelopment Project. "Project" means Housing and Redevelopment Project No. 1, the public improvements and facilities to be constructed within Housing and Redevelopment Project No. 1, as more fully described in Subsection 1.8. of the Modified Housing and Redevelopment Plan. "Project Area" means the real property located within the geographic boundaries of Housing and Redevelopment Proj- ect No. 1. "Redevelopment Plan" means the original plan approved on January 2, 1979 and modified from time to time by the Authority and the City for Housing and Redevelopment Project No. 1 as defined in §462.421, Subd. 15, of the Housing and Redevelopment Act. "Special Assessment Bonds" means the special assessment bonds issued by the City to finance certain public improve- ments within Housing and Redevelopment Project No. 1 pursu- ant to the Modified Housing and Redevelopment Plan. The term "Special Assessment Bonds" shall also include any obli- gations issued to refund the Special Assessment Bonds. "State" means the State of Minnesota. "Tax Increment Bonds" means the general obligation or revenue tax increment bonds issued and to be issued by the City to finance the public costs associated with Housing and Redevelopment Project No. 1 as stated in the Modified Housing and Redevelopment Plan and in the Tax Increment Financing Plans for the Tax Increment Districts within Housing and Redevelopment Project No. 1. The term "Tax Increment Bonds" shall also include any obligations issued to refund the Tax Increment Bonds. "Tax Increment District" means any tax increment dis- trict presently established or to be established in the future in Housing and Redevelopment Project No. 1. "Tax Increment Financing Act" means the statutory provi- sions of Minnesota Statutes, §§273.71 through 273.78, inclu- sive, as amended. "Tax Increment Financing Plan" means the respective Tax Increment Financinq Plan for each Tax Increment District located within the Project Area. 1 - 2 (SUBSECTION 1.1 WAS ADOPTED AS A MODIFICATION TO THE MODIFIED HOUSING AND REDEVELOPMENT PLAN ON FEBRAURY 28, 1984.) Subsection 1.2. Statement and Finding of Public Pur- �ose. The Commissioners of the Authority in and for the City of Shakopee, Minnesota, have determined that there is a need for housing, development and redevelopment within the corporate limits of the City to provide employment opportu- nities, to improve the tax base and to improve the general economy of the State of Minnesota. The Commissioners have determined that there is a need for safe, decent, sanitary housing for all residents of the City, particularly for the elderly and handicapped. There is a need to provide an adequate housing supply for all residents at a cost they can afford, particularly to provide standard housing choices to persons and families of low and moderate income. Therefore, the Commissioners have deter- mined that certain parcels of property qualify as a "housing project" pursuant to Minnesota Statutes, Section 462.421, Subdivision 12 and as a "housing district" pursuant to Min- nesota Statutes, Section 273.73, Subdivision 11. The Commissioners have found that there are certain parcels of property within the City which are potentially more useful, productive and valuable than is being realized under existing conditions, and, therefore, are not contrib- uting to the tax base of the City to their full potential. The Commissioners have determined that certain parcels of property, substantially occupied by buildings, streets, utilities or other improvements, are deemed to be blighted because fifty percent of the improvements are structurally substandard to a degree requiring substantial renovation or clearance or that twenty percent of the improvements are structurally substandard and that another thirty percent of these improvements require renovation or clearance due to inadequate street layout, incompatible uses or land use relationships, excessive diversity or obsolete buildings not suitable for improvements or conversion. The Commissioners have determined that certain parcels of property are deemed to be blighted by virtue of conditions of unusual and diffi- cult physical characteristics of the ground, which condi- tions have prevented normal development of the land by pri- vate enterprise, resulting in a stagnant and unproductive condition of land potentially useful and valuable for con- tributing to the public health, safety and welfare. There- fore, the Commissioners have determined that certain parcels of property qualify as a "redevelopment project" pursuant to Minnesota Statutes, Section 462.421, Subdivision 13 and as a "redevelopment district" pursuant to Minnesota Statutes, Section 273.73, Subdivision 10. i - 3 The Commissioners have found that other parcels of prop- erty do not qualify as housing or redevelopment districts as defined above but do qualify as an "economic development district" pursuant to Minnesota Statutes, Section 273.73, Subd. 12 because the project or a portion of the project will discourage commerce, industry or manufacturing from moving operations to another state, will result in increased employment or will result in preservation and enhancement of the City's tax base. The Commissioners have further determined that the es- tablishment of Housing and Redevelopment Project No. 1 will, provide the Authority and the City with the ability to achieve certain public purpose goals not otherwise obtain- able in the foreseeable future without the intervention of the Authority and the City in the normal development pro- cess. These goals include: the restoration and improvement of the tax base and the tax revenue generating capacity of the housing and redevelopment project, increased employment opportunities, the availability of safe healthful housing for all residents, the realization of comprehensive planning goals, the removal of blighted conditions, and the revitali- zation of the property within the housing and redevelopment project to create an attractive, comfortable, convenient and efficient area for industrial, commercial and related uses. (SUBSECTION 1.2 WAS ADOPTED AS A MODIFICATION TO THE MODIFIED HOUSING AND REDEVELOPMENT PLAN ON FEBRUARY 28, 1984). Subsection 1.3. Statutory Authority. THE HOUSING AND REDEVELOPMENT ACT. The Authority has determined that it is desirable and in the public interest to designate a specific area within the corporate limits of the City as Housing and Redevelopment Project No. 1 and to establish, modify and administer a housing and redevelopment plan (the "Modified Housing and Redevelopment Plan") for Housing and Redevelop- ment Project No. 1. Financing of the housing portions of Housing and Rede- velopment Project No. 1 for the handicapped and the elderly and for single family and multi -family housing, including both low and moderate income housing, will be accomplished, in part, through issuance of Chapter 462C and Section 462.445, Subdivisions 10, 11 and 12 bonds or other obliga- tions. The financing of certain public improvements to be made within Housing and Redevelopment Project No. 1 shall be accomplished, in part, through the use of funds which may be available to the Authority from any source, including 1 - 4 grants, special assessment bonds or funds furnished to the Authority by the City which may include the proceeds of bonds issued by the City, pursuant to Section 462.581(9) of the Housing and Redevelopment Act, to pay all or any part of the Authority of activities authorized by Section 462.445, Subdivision 1, Clause 7 of the Housing and Redevelopment Act. THE MINNESOTA TAX INCREMENT FINANCING ACT. The Tax Increment Financing Act provides the procedure for the establishment of tax increment districts for the use of tax increment financing authorized by the Housing and Redevelop- ment Act described above for the funding of qualified public activities and improvements. The Tax Increment Financing Act authorizes the estab- lishment within any tax increment district within Housing and Redevelopment Project No. 1 of one or more of the fol- lowing types of tax increment districts: (i) a redevelop- ment district; (ii) a housing district; and/or (iii) an eco- nomic development district. The requirements for establish- ing each of the above are set forth in Section 273.73, Sub- divisions 10, 11 and 12, respectively, of the Tax Increment Financing Act. The Tax Increment Financing Act also desig- nates, for each of the above types of tax increment dis- tricts, the limitations and requirements that apply to ac- tivities and public improvements which can be financed for each type of tax increment district. The modification of each tax increment financing plan shall be governed by the requirements of Section 273.74, Subd. 4, of the Tax Increment Financing Act, and the City Council, by this Modified Housing and Redevelopment Plan, hereby will establish the last subsection of each tax incre- ment financing plan for each tax increment district as the subsection in which any modifications to the tax increment financing plan are stated. Appendix B of this Modified Housing and Redevelopment Plan is hereby designated as the place where dates of public action and resolution numbers of each resolution passed by the Council modifying in any manner the Modified Housing and Redevelopment Plan or any tax increment financing plan shall be located and shall become a part of this Modified Housing and Redevelopment Plan. Subsection 1.4. Statement of Objectives. The Authority and the City seek to achieve the following specific objec- tives as to appropriate land uses and to serve as an outline of general standards of housing, development and redevelop- ment: 1 - 5 (AS ORIGINALLY ADOPTED FOR K -MART ON JANUARY 2, 1979). The Housing and Redevelopment Authority and the City of Shakopee through this Modified Housing and Redevelopment Plan, seek to achieve the following objectives: a. To provide logical and organized land use for the area consistent with the City comprehensive plan and zoning ordinance. b. To eliminate blighting influences which to date have impeded potential development in the area. C. To provide safe and adequate drainage in this area. d. To provide adequate utilities and other public improvements and facilities to enhance the area for both new and existing development. e. To stimulate commercial and industrial development in the Project area and in the City. f. To provide increased employment and to supplement the financial and property tax base of the City. g. To provide maximum opportunity, consis- tent with the sound needs of the City as a whole, for redevelopment by private enterprise. (EXPANDED ON JUNE 29, 1982 TO INCLUDE ADDITIONAL DOWNTOWN COMMERCIAL REHAB OBJECTIVES) h. To encourage planning for development of a desirable and unique character within the down- town business district through quality and coordi- nated land use alternatives and design in new and remodeled buildings and sites, in a manner consis- tent with the comprehensive plan of the City and with a minimum adverse impact on the environment. i. To establish a comprehensive commercial rehabilitation loan program to prevent further economic and physical deterioration of small and medium size commercial buildings within the City. j. To acquire certain parcels within the downtown business district which are not now in productive use or in their highest and best use, to 1 - 6 make soil corrections and to construct public im- provements on said parcels, thereby promoting and facilitating the development and redevelopment of other property in the City. k. To sell or lease the improved parcels to private developers who will provide increased employment opportunities in the City and the sur- rounding area and increase the tax base of those taxing jurisdictions within which the downtown business district is located, in order to better enable such entities to pay for governmental ser- vices and programs required to be provided by them. 1. To provide for the financing and con- struction of public improvements and facilities in and adjacent to the downtown business district, in order to effectively service the development and redevelopment in and about the downtown business district. (FURTHER EXPANDED ON FEBRUARY 28, 1984 TO INCLUDE ADDITIONAL RACETRACK OBJECTIVES) M. To encourage planning and development of a desirable and unique character within Housing and Redevelopment Project No. 1 through quality land use alternatives and design quality in new and remodeled buildings and residences, in a manner consistent with the comprehensive plan of the City and with a minimum adverse impact on the environ- ment. n. To acquire certain property within Hous- ing and Redevelopment Project No. 1 which is not now in productive use or in its highest and best use, to make soil corrections on said property and to construct public improvements on said property, thereby promoting and securing the development of other land in the Citv. o. To subdivide and sell or lease the im- proved property to private developers, including new, small and/or local businesses, which will pro- vide increased employment opportunities in the City and the surrounding area and increase the tax base of those taxing jurisdictions within which Housing and Redevelopment Project No. 1 is located, in order to better enable such entities to pay for governmental services and programs required to be provided by them. 1 - 7 P. To provide safe, decent, sanitary housing for all residents of the City at a cost they can afford. q. To provide additional new housing units so as to accomodate the needs of expanding commer- cial and industrial employment base including high- quality housing choices to persons and families of low and moderate income. r. To provide sound residential neighbor- hoods that are ascetically developed, well located and adequately serviced with municipal utilities and amenities. S. To provide the impetus for residential development by private enterprise consistent with the goals of the Authority and the City including the policies, present and future housing needs, and housing allocation plans and implementation pro- grams of the Housing Element of the Metropolitan Development Guide of the Metropolitan Council of the Twin Cities Area. Subsection 1.5. Boundaries of Housing and Redevelopment Project No. 1. Boundaries of Redevelopment Plan for the Valley Industrial Park Redevelo ment Project No 1 as established on January 2, 1979 (SEE EXHIBIT I -A FOR BOUNDARY MAP.) The property which comprised the original Valley Industrial Park Redevelopment Project No. 1 is legally described as follows: Lot 1, Block 1, Valley Park, 3rd Addi- tion, City of Shakopee, Minnesota; and Boundaries of Redevelopment Project No 1 were modified on July 17, 1979 to include the follow- ing: (SEE EXHIBIT I -B FOR BOUNDARY MAP.) The Right of way of County Road 83 South- erly of Trunk Highway 101 and northerly of County Raod 16; Lot 1, Block 1, Valley Third Addition; and Lot 13, Block One, Valley Park Fifth Addition; and the West 1/2 of Section 9, Township 115, Range 22, except that part of the West 1/2 of Sec- tion 9, Township 115, Range 22, Southerly of the centerline of County Road 16; all lying within the City of Shakopee, Scott County, Minnesota. Increased Geographic Area of Housing and Redevelop- ment Project No. 1 as Modified on February 28, . (SEE EXHIBIT I -C FOR BOUNDARY -MAP.) (The boundaries of Redevelopment Project No. 1 as modified on July 17, 1979 are included in the ex- panded project area) Section 31, 32, 33, 34, 35 and 36, Town- ship 116, Range 22 south of the Minnesota River, Scott County, Minnesota. That part of Section 1, 2, 3, 4, 5, 10 and 11, Township 115, Range 22, Scott County, Minnesota, lying northerly of the southerly right of way of the Trunk High- way 101 Bypass as recorded in Document Number 179496 in the office of the Scott County Recorder. That part of Section 12, Township 115, Range 22, Scott County, Minnesota lying northerly of the following described line: Beginning at the Southwest Corner of the Northwest Corner of said Section 12, thence northerly to the southerly right of way of the Trunk Highway 101 Bypass as recorded in Document Number 179496 in the office of the Scott County Recorder, to the true point of beginning, thence east- erly along said southerly right of way to the intersection with the southerly right of way of Trunk Highway 101, thence east- erly along said Trunk Highway 101 right of way to the East line of said Section 12 and there terminating. That part of the East Half of Section 9, Township 115, Range 22, Scott County, Minnesota, lying northerly of the south- erly right of way of the Trunk Highway 101 Bypass as recorded in Document Number 179496 in the office of the Scott County Recorder. That part of the West Half of Section 9, Township 115, Range 22, Scott County, 1 - 9 Minnesota, lying northerly of the south- erly right of way of County Road No. 16. That part of the West Half of Section 9, Township 115, Range 22, Scott County, Minnesota, lying northerly of the south- erly right of way of the Trunk Highway 101 Bypass as recorded in Document Number 179496 in the office of the Scott County Recorder. The South Half of the North Half of Sec- tion 7, Township 115, Range 22, Scott County, Minnesota. That part of the South Half of Section 7, Township 115, Range 22, Scott County, Minnesota, lying northerly of the south- erly right of way of the Trunk Highway 101 Bypass as recorded in Document Number 179496 in the office of the Scott County Recorder. That part of Section 8, Township 115, Range 22, Scott County, Minnesota, lying northerly of the southerly right of way of the Trunk Highway 101 Bypass as re- corded in Document Number 179496 in the office of the Scott County Recorder ex- cepting therefrom: The Northwest Quarter of the North- west Quarter of Section 8 lying southerly of the southerly right of way of County Road No. 16. Section 6, Township 115, Range 22, Scott County, Minnesota, and Section 1 and Section 2, Township 115, Range 23, Scott County, Minnesota, excepting therefrom: Hesse's First Addition to Shakopee, Scott County, Minnesota; Hesse's Second Addition to Shakopee, Scott County, Minnesota; Scenic Heights 4th Add'n, Scott County, Minnesota; and that part of Section 6, Township 115, Range 22, Scott County, Minne- sota, and that part of Section 1 and Section 2, Township 115, Range 23, Scott County, Minnesota, lying southerly and westerly of the fol- lowing described line: 1 - 10 Beginning at the Southeast Corner of Section 6, Township 115, Range 22, Scott County, Minnesota, thence westerly along the south line of said Section 6 to the -westerly right of way of County Road No. 17 to the true point of beginning, thence northerly along said County Road No. 17 right of way to the northeast corner of Lot 2, Block 2, Furrie's 2nd Addition, Scott County, Minne- sota, thence westerly along the southerly right of way of Third Ave- nue to the northwest corner of Lot 1, Block 2 of said Furrie's 2nd Addition, which point bears North 10 Degrees 24 Minutes 14 Seconds West from the Southwest corner of said Lot 1, a distance of 148.69 feet, thence westerly to the northeast corner of Lot 6, Block 28, East Shakopee, Scott County, Minnesota, thence westerly along the south right of way of Third Street to the northwest corner of Lot 10, Block 4, of said East Shakopee, thence west- erly to the northeast corner of Lot 6, Block 166, Shakopee City, Scott County, Minnesota thence westerly along the southerly right of way of Third Street to the northwest corner of Lot 10, Block 49, of said Shakopee City, thence southerly along the easterly right of way of Holmes Street to the northwest cor- ner of Lot 10, Block 56 of said Shakopee City, thence westerly along the southerly right of way of Fourth Street to the northwest corner of Court House Square thence southerly along the easterly right of way of Fuller Street to the northwest cor- ner of Lot 10, Block 73 of said Shakopee City, thence westerly along the southerly right of way of Fifth Street to the northeast corner of Lot 6, Block 71, Shakopee City, thence northerly along the westerly right of way of Atwood Street to the northeast corner of Lot 6, Block 46 of said Shakopee City, thence west - erly along the southerly right of way of Third Street to the northwest corner of Lot 10, Block 174 of said Shakopee City, thence westerly to the northeast corner of Lot 2, Block One Wiggin's First Addition, Scott County, Minnesota, thence westerly along the southerly right of way of Third Avenue to the northwest corner of Lot 1, of said Block One, which point is the northeast corner of Lot 11, Block 4, Koeper's Addition, Scott County, Minnesota, thence westerly along the southerly right of way of Third Street to the north- west corner of Lot 12, Block 9, of said Koeper's Addition, thence west- erly to the northeast corner of Out Lot "A", Husman Addition, Scott County, Minnesota, thence westerly along the southerly right of way of 3rd Street to the northwest corner of Out Lot "D" thence southwesterly along the southeast right of way of the C. St. P. M. & 0. Railroad to the west line of Government Lot 7, Section 2, Township 115, Range 23, Scott County, Minnesota and there terminating. Subsection 1.6. Part Within Housini following Authority Project No. Parcels to be A iced in Whole or in and Redevelopment Project No. 1. The parcels of property will be acquired by the to be included within Housing and Redevelopment l: (AS ORIGINALLY ADOPTED ON JANUARY 2, 1979) It is anticipated that it will be necessary to acquire the property in the Redevelopment Project Area immediately upon approval of these plans, and to enter into contracts to provide moneys for this purpose using the land as security for the repayment of such moneys. All new development on land acquired by the Housing and Redevelopment Authority in the Redevelopment Project shall be industrial and/or commercial. It is estimated that the cost of acquiring the property described below, through negotiation or condemnation, will be approxi- mately $1,100,000. Lot 1, Block 1, Valley Park, 3rd Addition, City of Shakopee, Minnesota; and 1 - 12 (AS MODIFIED ON FEBRUARY 28, 1984) The Northeast Quarter of the Southeast Quarter of Section 5, Township 115, Range 22, Scott County, Minnesota excepting therefrom: The Gest 150.00 feet of the north 333.00 feet of the Northeast Quarter of the Southeast Quarter of Section 5, Township 115, Range 22. The South Half of the Southeast Quarter of Section 5, Township 115, Range 22, Scott County, Minnesota. The Southwest Quarter of the Southwest Quarter of Section 4, Township 115, Range 22, Scott County, Minnesota. That part of the East Half of the Northeast Quarter of Section 8, Township 115, Range 22, Scott County, Minnesota, lying northerly of the centerline of County Road No. 16. The Northwest Quarter of Section 9, Township 115, Range 22, Scott County, Minnesota excepting there- from: The south 400 feet of the west 100 feet of the South Half of the Northwest Quarter. The East Half of the Southwest Quarter of Section 9, Township 115, Range 22, Scott Countv, Minnesota, lying northerly of the centerline of County Road No. 16. Subsection 1.7. Estimated Public Improvement Costs and Supportive Data. (AS ORIGINALLY ADOPTED FOR K -."BART ON JANUARY 2, 1979) The estimated costs of the public improvements to be made within the original Valley Industrial Park Redevelop- ment Project No. 1 and financed by tax increments derived from the tax increment district within Valley Industrial Park Redevelopment Project No. 1 are as follows: Estimated costs of Housing and Redevelopment Authority $ 3,650,000* * Includes capitalized interest 1 - 13 Estimated costs of Redevelopment Project to be financed by the private developer 15,000,00 Estimated annual debt service 630,000 Estimated annual tax increment 700,000 Estimated Tax Increment Revenue Bond Issue It is estimated that the City will have to issue tax increment revenue bonds to finance the public rede- velopment cost of the Project of $1,120,000 and the costs to be incurred by the City in aid of the Redevel- opment Project of $1,205,000. It is estimated that the bond issue will be in the amount of $3,650,000 in order to provide moneys needed to pay interest on the bonds until tax increments to be derived from the Redevelop- ment Project are available to pay debt service. (THE FOLLOWING ESTIMATED PUBLIC IMPROVEMENTS FOR THE ELDERLY HIGH RISE WERE ADDED ON OCTOBER 2, 1979) The cost of the redevelopment project to be paid by the HRA, and of public improvements to be constructed by the HRA in aid of the project, and the anticipated proceeds to be received by the City from the disposition of the property within the redevelopment project, are estimated as follows: LAND ACQUISITION $100,000 WATER MAIN EXTENSION 100,000 PEDESTRIAN OVERPASS 110,000 CAPITALIZED INTEREST 50,000 RELOCATION COSTS 51000 PAVING COSTS 1,000 ADMINISTRATIVE & PLANNING COSTS 7,000 FISCAL AND LEGAL COSTS 10,000 DISCOUNT FOR BONDS 6,000 TOTAL $389,000 LESS ANTICIPATED SALE PROCEEDS 1 20,000 NET TOTAL $369,000 1 - 14 (THE FOLLOWING ESTIMATED PUBLIC IMPROVEMENTS RELATING TO THE DOWNTOWN COMMERCIAL REHAB PROGRAM WERE ADDED ON JUNE 29, 1982) PUBLIC IMPROVEMENTS ............................... MUNICIPAL PARKING FACILITY ......... $50,000 GREEN SPACE ........................$20,000 COMMERCIAL REHABILITATION LOAN PROGRAM............ PROFESSIONAL SERVICES ............................. INTEREST ON BONDS PRIOR TO RECEIPT OF TAX INCREMENT - ASSUMES 11.50 INTEREST RATE........... BOND DISCOUNT ..................................... NET BOND ISSUE .................................... $ 70,000 $ 50,000 $58,300 $ 46,287 $ 4,500 $230,000 The supportive data for the estimated public improvement costs are as follows: ITEM PUBLIC IMPROVEMENTS COMMERCIAL REHABILITATION LOAN PROGRAM PROFESSIONAL SERVICES INTEREST ON BONDS PRIOR TO RECEIPT OF TAX INCREMENT TO FULLY FUND PRINCIPAL AND INTEREST BASIS FOR ESTIMATE Estimates by City Staff Estimates by City Staff Estimates of Project costs for administra- tive, consulting ser- vices, planning, legal assistance and bond issuance costs. Assumes 11.50% interest rate (THE FOLLOWING ESTIMATED PUBLIC IMPROVEMENTS RELATING TO THE RACETRACK WERE ADDED ON FEBRUARY 28, 1984) It is estimated that additional on-site and off-site public improvements, including administrative costs, capi- talized interest and bond issuance costs to be paid through the Authority will not exceed eleven million dollars. Specific costs relating directly to each type of public improvement is given in the cost subsection of the tax in- crement financing plan for each tax increment district. 1 - 15 (THE FOLLOWING ESTIMATED PUBLIC IMPROVEMENTS RELATING TO CONTINUATION OF THE DOWNTOWN COMMERCIAL REHAB PROGRAM WERE ADDED ON AUGUST 7, 1984) The listing of public costs for proposed public improvements associated with the long range Downtown Redevelopment Plan is attached as Appendix C. Public costs for development in the foreseeable future are as follows: Street-scape Improvements Road, sidewalk including curbs, pavement, landscaping, tree grates and guards, plaza, bus shelters, Kiosks, lighting and parking facilities Rehabilitation loans Interest rate reduction on commercial rehabilitation loans up to a maximum of $200,000 to bring existing commercial structures in compliance with Building Code. Bond issuance is not anticipated future. $750,000 $250,000 for the immediate Subsection 1.8. Public Im rovements and Facilities Within Housing and Redevelopment Project No. 1. (AS ORIGINALLY ADOPTED ON JANUARY 2, 1979) The cost of the Redevelopment Project to be paid by the City, and of public improvements to be constructed by the City in aid of the Project, and the anticipated proceeds to be received by the City from the disposition of the property within the Redevelopment Project, are estimated to be as follows: a. Land Acquisition; b. Site Preparation; C. Site Improvements; d. Utilities - water, e. Water Storage Tank; f. Municipal Well; g. Administrative and h. Fiscal and Legal; 1 - 16 sewer, etc.; Planning; and (AS MODIFIED ON JUNE 29, 1982) Publicly financed improvements and facilities may include: a. Acquisition of property; b. Site preparation, including demolition and clearance; C. Installation of public utilities and improve- ments; d. Parking facilities and green spaces; e. Commercial rehabilitation; and f. Administration including planning and economic development consulting, bond counsel and fis- cal consultants. It is further contemplated by the City that additional public activities may occur in the future, including the potential establishment of a reserve fund system for in- dustrial development revenue bonds. (AS MODIFIED ON FEBRUARY 28, 1984) Included in the type of on-site and off-site public improvements estimated as to cost in subsection 1.7 above may be the following: a. land acquisition; b. earthwork and grading; C. site lighting and fencing; d. open space amenities; e. sidewalks; f. curb and gutter; 9. watermains; h. sanitary and storm sewers; i. roads and parking; j. other eligible site preparation work; and k. land sale and Environmental Impact Statement. The above is not intended to convey the order in which the above improvements are to be completed or to convey which improvements will ultimately be financed by the Authority or the developer. (AS MODIFIED AUGUST 7, 1984) included in the types of public improvements being considered for the Continued Downtown commercial rehabilita- tion program are: a. Interest rate reduction; b. Paving -curb, sidewalk, roads; C. Bus shelters; d. Lighting; e. Parking; and f. Landscaping. 1 - 17 Subsection 1.9. Environmental Controls. The proposed development in Housing and Redevelopment Project No. 1 does not present significant environmental concerns. All munici- pal actions, public improvements and private development shall be carried out in a manner consistent with existing environmental standards. Subsection 1.10. Proposed Reuse of ProperLy. The pub- lic improvements needed to bring about development and rede- velopment activity as set forth in Subsection 1.8 above may include acquisition of land, site improvements, rail and street improvements and utility system improvements. The estimated public improvement costs to be financed by tax increment financing are summarized in each of the tax incre- ment financing plans. The Modified Housing and Redevelopment Plan does not contemplate the acquisition of private property until such time as a private developer presents an economically feasi- ble program for the reuse of that property. Proposals for the reuse of private property must be within the framework of the above cited goals and objectives of the Authority and the City. Acquisition and sale of certain private property by the Authority shall be subject to a binding contract with the purchaser incorporating appropriate restrictions regard- ing the reuse and redevelopment of the property. Before approving any such contract or sale, the Authority shall be satisfied that adequate funds will be available to repay the public costs associated with the proposed acquisition. Subsection 1.11. Administration and Maintenance of Housing and Redevelopment Project No. 1. Maintenance and operation of the public improvements in Housing and Redevel- opment Project No. 1 will be the responsibility of the Director of the Authority in and for the City (the "Admin- istrator"). The Administrator will administer Housing and Redevelopment Project No. 1 pursuant to the provisions of the Housing and Redevelopment Act; provided, however, that such powers may only be exercised at the direction of the Authority. These administrative responsibilities are spelled out in Appendix A immediately following this Mod- ified Housing and Redevelopment Plan. No action taken by the Administrator pursuant to the above-mentioned powers shall be effective without authorization by the Authority. Subsection 1.12. Rehabilitation. Owners of properties within Housing and Redevelopment Project No. 1 will be en- couraged to rehabilitate their properties to conform with the applicable state and local codes and ordinances, as well as any design standards. Owners of properties who purchase property within Housing and Redevelopment Project No. 1 from 1 - 18 the Authority may be required to rehabilitate their proper- ties as a condition of the sale of the land. The Authority will provide such rehabilitation assistance as may be avail- able from federal, state or local sources. Subsection 1.13. Relocation. The Authority accepts its responsibility for providing assistance for relocation ac- tivities pursuant to Section 462.531 of the Housing and Redevelopment Act and Sections 117.50 to 117.56 of the Minnesota Relocation Act. Subsection 1.14. Redevelopment Obligations. (AS ORIGINALLY ADOPTED ON JANUARY 2, 1979). The general requirements to be imposed upon the redevel- oper are: a. To redevelop the land within the Project in accordance with this Redevelopment Plan and the Redevel- opment Agreement. b. To submit all construction plans to the Hous- ing and Redevelopment Authority for review and approval. C. To commence and complete the construction of improvements within such reasonable period of time as determined by the Housing and Redevelopment Authority. d. To provide guarantees for the performance of its obligations under the Redevelopment Agreement. e. Not to discriminate on the basis of race, color, creed, sex or national origin in the construction of the facility or in the employment of personnel. f. To devote the land only to the uses permitted by this Redevelopment Plan for a period of twenty (20) years from the date of the conveyance by the Housing and Redevelopment Authority. g. To pay promptly when due all real estate taxes and special assessments. h. To take no action erty within the Project to tate taxation for so long as are outstanding. which would cause the prop - become exempt from real es - tax increment revenue bonds i. To comply with all applicable provisions of the Municipal Housing and Redevelopment Act, Minnesota Statutes, Section 462.411, et seq. 1 - 19 (AS OF FEBRUARY 28, 1984, Subsection 1.14(f) was deleted and the following language substituted therefor) (f) The Authority reserves the right to devote any or all land described in the Housing and Redevelopment Plan to the uses permitted by this Plan and by statute for the period of years appropriate to the parcel(s) and as authorized by statute. E M \ z| ^ / | ---- |� rr."'d -t. -� ; I D T R� - "' e .mss•-,,-.y�� - 1 , ,` ••• rn�. •vim'. .. ! i �'��•'" - .: SECTION II. REDEVELOPMENT FOR TAX INCREMENT DISTRICT NO. 1 (K -MART)* (To be added at a later time). * Grandfathered district. Tax Increment Financing Plan not required prior to August 1, 1979. 2 - 1 SECTION III. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT DISTRICT NO. 2 (ELDERLY HIGHRISE) (To be added at a later time). 3 - 1 SECTION IV. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT DISTRICT NO. 3 (DOWNTOWN COMMERCIAL REHAB) Subsection 4.1. Statement of Objectives. See Section I, Subsection 1.4 of the Modified Housing and Redevelopment Plan. Subsection 4.2. Modified Housing and Redevelopment Plan. See Section I, Subsection 1.2 through 1.14 of the Modified Housing and Redevelopment Plan. Subsection 4.3. Parcels to be Included in Tax Increment District No. 3. The following parcels are located in the City of Shakopee, County of Scott, State of Minnesota: Legal Description Lot 6, Block 21 Lots 1, 2 and 3 and the West half of the South 102.00 feet of Lot 4, Block 23 The northerly 51.00 feet of Lots 1 and 2, Block 30 Owner Gary Laurent Randolph Laurent First _National Bank of Shakopee Karen Moonen David Moonen Lots 1, 2 and 3 and the Art Berens & Sons, South 102.00 feet of Lot Inc. 4, Block 22, Original Shakopee Plat Subsection 4.4. Parcels in Acquisition. It is intended that the Authority may publicly acquire the following prop- erty: Legal Description Owner The northerly 51.00 feet Karen Moonen of Lots 1 and 2, Block 30 David Moonen Properties identified for acquisition may be acquired by the Authority in order to accomplish the following: a. Demolition and clearance; and b. Installation of public utilities. 4 - 1 Subsection 4.5. Development Activity in Minnesota River Valley Housing and Redevelopment Project No. 1 For Which Contracts Have Been Signed. The following contracts have been entered into by the City of Shakopee and the persons named below: [Contracts entered into by the City of Shakopee will be inserted in this Subsection as they are consummated.] Subsection 4.6. Other Specific Development Expected to Occur Within Minnesota River Valley Housing and Redevelop- ment Project No. 1. [As specific development is expected to occur, it will be inserted in this Subsection.] Subsection 4.7. Estimate Cost of Project. See Subsec- tion 1.7 of the Modified Housing and Redevelopment Plan for estimated costs associated with Housing and Redevelopment Project No. 1. Subsection 4.8. Estimated Amount of Bonded Indebted- ness. Pursuant to Section 273.74, Subd. 1, of the Tax In- crement Act, the estimated amount of bonded indebtedness required to amortize the costs identified in Subsection 1.7 is approximately $230,000. Bond sales will be based on availability of tax increment. Subsection 4.9. Sources of Revenue. Public improvement costs, acquisition and site preparation costs and other costs outlined in Subsection 1.7 will be financed through the issuance of general obligation tax increment bonds to be repaid by the annual collection of tax increments. Subsection 4.10. Estimated Captured Assessed Value. Pursuant to Section 273.74, Subd. 1, and Section 273.76, Subd. 2, of the Tax Increment Act, the estimated captured assessed value in Tax Increment District No. 3 as of Janu- ary 2, 1983, will each year approximate $293,750. This estimated annual captured assessed value is determined in the following manner: Estimated Assessed Value of 1983 payable 1984 $674,805 Original Assessed Value 1981 payable 1982 $381,055 Estimated Captured Assessed Value $293,750 Subsection 4.11. Type of Tax Increment District. Tax Increment District No. 3 is, pursuant to Minnesota Statutes, Section 273.73, Subd. 10(1), a redevelopment district as defined below: 4 - 2 "70 percent of the parcels in the district are occupied by buildings, streets, utilities or other improvements and more than 50 percent of the build- ings, not including outbuildings, are structurally substandard to a degree requiring substantial reno- vation or clearance;" Subsection 4.12. Duration of Tax increment District No. 3. Pursuant to Section 273.75, Subd. 1, of the Tax Incre- ment Act, the duration of Tax Increment District No. 3 will be eighteen (18) years from the date of receipt by the Authority of the first tax increment or twenty (20) years from the creation of Tax Increment District No. 3. The date of receipt by the Authority of the first tax increment will be July, 1984. Thus, it is estimated that Tax Increment District No. 3, including any modifications for subsequent phases or other changes, would terminate in December 2001. Subsection 4.13. Estimated Impact on Other Taxing Jurisdictions. The relative impact of forgoing the poten- tial taxes generated by private investment in Tax Increment District No. 3 over the next twenty (20) years can be evalu- ated by calculating the increase in mill rates needed to generate an equivalent amount of taxes as those potentially generated by new development in Tax Increment District No. 3. The relative impact of Tax Increment District No. 3 on the taxing jurisdictions in which Tax Increment District No. 3 is located is shown in the following table: Impact on Tax Jurisdictions if Development Occurred Without Public Assistance Tax Increment District No. 3 Mills if Taxing 1981-82 CAV* Dollar Mill Rate Jurisdiction Mills Available Impact Impact City of Shakopee 19.145 19.081 - .064 County of Scott 39.046 39.002 - .044 School District No.720 52.380 52.214 - .166 Other 5.594 Other Taxing jurisdictions include: HRA, Metropolitan Coun- cil, Metropolitan Mosquito Control, Metropolitan Transit Commission, Lower Minnesota Watershed District. * Captured Assessed Value 4 - 3 Subsection 4.14. Modification of Tax Increment District No. 3 and/or Tax Increment Financing Plan. As of June 29, 1982, no modifications to Tax Increment District No. lA within Downtown Redevelopment Project No. 1 or the Tax Increment Financing Plan therefor have been made. (As Modified on August 7, 1984) 1. Tax Increment No. lA (as originally identified at the time of adoption on June 29, 1982) is hereby modified to meet the legal requirements of Laws 1982, Chapter 523, an amendment to the Tax Increment Financing Act. 2. Tax Increment No. lA is hereby further modified to reflect an enlargement of Minnesota River Valley Housing and Redevelopment Project No. 1 and increased project costs of as outlined in Section I, Subsections 1.12 and 1.5, respec- tively, of the Modified Housing and Redevelopment Plan. 3. Tax Increment No. lA is hereby redesignated as Tax Increment District No. 3 within Minnesota River Valley Housing and Redevelopment Project No. 1. 4 - 4 k A rm > M Q x < 169 z_ m a �cm� m O < ® > -� m r O m 1. iZ C Z Z iT ay c.0 --i Z ® CZ Z > First Nat ! X V z r > c Z n 3. -ioonen HWY 13 ?� oper ty G m � < m q. Beren -i Property CJ 2 } 0 -mania :gin V A rm TV -A — V6..0 Q HWY 169 z_ m a m O < ® > -� m r O 1. iZ C Z z ?roper `y c.0 -C > -0 > First Nat ..� X > Bark c m 3. -ioonen HWY 13 ?� oper ty G m � < m q. Beren -i Property CJ TV -A — V6..0 feat O ® O O 1. Laurer'. C Z z ?roper `y c.0 > 2. First Nat ..� z Bark m 3. -ioonen 4 a ?� oper ty m � < m q. Beren -i Property 2 0 EXHIBIT IV—B ,.1ECT NAmE: SHt`;F'E1 ,. JECT S FART IsATe: U1/1Y82' -C1 END DATE: 12/2001 I.F. DISTRICT NU. IA COi`tS:STI_ G OF THt t'!F iT NATIO IAL ,NK OF LAURENT PROP R I Y/THE mUUtgL:! PRuF'— ;TY/THE DE•;EidS F'RGF'ERTY.THE NOi4D TEEM I' I? -1/2 :Ai<S AT 11.5 PERCENT WITH 18 YEARS OF RECE1VIK13 �CREMENTS . ,X INC i,+DJU5TC1EsVT: 100.0000 JM. 2211, 06/ 12-13 LIST: NG t?F 11};I r. 1NPUT FOS: :- ASE 'JALUES ii A M E .. ) BERENS PROPERTY 1. ) 1sT NATIONAL NAND; 3.) M00MEN PROPERTY { .) LAUREMT PNOPERTY INITIAL STAN i ENII --- lNUREMEN1 VALUE UA l E 1)A1 E TY PL•R VALUE 74489 01/81 12'/00 2604?9 01/31 1=/00 12192' 01/81 11-1/00 . .SS37t 01/81 12/00 82'/06/23 LISTING OF DA!„ INPUT FOR A SESSED VALUES IS2/06/23 LI: T:NG OF UA I r'. 1N,: U7 F OR CAF T 1L EXF EN °,IES IN) TIAL c ['A Rl cN,, --- I14LRE;4ENI T N A M E LUE DA i E 11ATE TY F'_R VALUE .) MUNICIPAL F'rttiKING FACILITY 0 IN( f1 AL STAI^:7 END --- 1NCREMENT 12500 N A M E VALUE DATE DA1 E TY PER VALUE .,)Er:Ei'iS PROPERTY 0 0 32 07/82 120925' 01/33 12 01 :.) 15i 'NATIONAL BANK 0 01/32 I'?/c32 0 01/32 M3411 01/86 12'/01 1.) mUONEN PRO1,ERTY 0 01/32 1'_/32 12/01 30480 01/83 12/01 4.) LAUKEs" f PRIJ:'ERTY 0 0I/�32 12/32' ` 169979 O1/8:S 12/O1 IS2/06/23 LI: T:NG OF UA I r'. 1N,: U7 F OR CAF T 1L EXF EN °,IES IN) TIAL c ['A Rl cN,, --- I14LRE;4ENI T N A M E LUE DA i E 11ATE TY F'_R VALUE .) MUNICIPAL F'rttiKING FACILITY 0 01/82 0%/82 12500 03/82 11/$2 0 1:.'/82 1'_'/01 C-REEM viPAC 0 01/82 07/82 Ioo00 08/82 09/82 0 I0/32 12/01 ,) C11MMERC1AL hEHAB LOAN PRUGRAM 0 01/32 07/82 10000 03/82 12/82 0 01/83 12/01 IV—B—1 2=/06/23 LIS1*LtgG OF DA f INPUT FUR BOND ISSUES ---RE?AYMEPT- ISSUE FACIE P RN NF1 11NTHS S 1'ART T FAYM, HI -IME OF BOND i EX F, YALUE /11.7ST M N I HS /ENIt Y /IN, ,) PROJECT 06/82 2;6U0(N0 .... a .. A. , .. 06/8'..' 0 12/01 03/81 11 04/84 2 .'.Ve'- 12/U1 82/06/23 LI;; I I N G OF UA 1'm^ INPUT FUF: BOND PRQttE:E DS INi'fInL STAR) ERD --- INUREMEMI -- '. N A rt VALUE UA 1'E UA 1'E TY PER VALUE PRUJECT 0 01/82 05/82 ?30000 06/u11 06/32 0 VI/82 12/01 LIST :H Q uF DAfA INPUT FUR OTHER E' Pc N � r i TN1'f IAL START EIm.D --- I1::CREME:�'1 -- t� i� h E VALUE L+A1 E DA I•E 1•Y F'ER VALUE BOND U I Sicoum r 0 01/82' 05/82 4500 06/22 06/22 0 07/82 12/01 PLAP4'1ING C0MSiUL f I N G SES: V ICES 0 O1/U2 06/ an - 230000 30000 07/82 09/32 0 10/82 12/01 BOt4l! ISSUANCE LEGAL SE:RY10ES 0 01/22 05/82 12o()o 06/82 06/82 0 07/32 12/01 AL�1�Ir�ISTRa1I0N 0 01/82 05/82 .OU 06/82 1='/9� 0 01/96 1:.'/03 82/U6/'?s I.IS ! T C, OF 11:liA INPUT FUR CITY 1SLLL F;R 1'ES IN1.1 1AL START END --- m1,2Cti""iEH i _- N A M E VALUE UAT DA i= r ='t i VALUE > 116. 165 01! 1? 1''/01 82/06/23 LIS1 ING OF Uig ! A INPUT FUR INFLATION KATE:, IN7 r,AL STA^: T cis! 1J --- 1,14 C RE ri E N'l -- N A M E VALUE 11A ! E L'Al a 1 Y PE VALUE 8C/06/?3 LIST 1P�G +.1F C��; hA -'lPUT FUF; BO��D ISSUES NAME OF QNLJ ISSUE FACE F'R1�tL:t:�4 �---kE?hYME.;]T_. 12/01 01/1;32 /=Y`'• VALUE /1N'7ST 09/22 10/82 1'_/41 01,132 05/82 06/82 06/82 1'x/02 02/22 06/aC :50000 1_'/95 01/96 1','/01 VALU E = Lid � ♦. • . t .. , .A, ... O6/ci'�' 0 ► •b 04/S4 LJ I.12 //ae5 L Zai TNG C A IJT FUR 50iII1 ✓�.'I�S A M E I fIAL STAR,! END --- INLREMEN1 -- F'ROJ✓:CT JALUc LiA i•E' DA I•E TY PER � lnLUE ® 01/82 05/82 �300PJL 06/�i2 06/82 0 07/82 12/01 32/06/_3 LIS 11,NG OF DATA FOR OTHER EXPENSES N i'(1AL V. �.LUE .SND DISCOUNT F`Liet�il I;�G r, itcUL (Tait✓ Iry &ONLl I SSUI;NUE OQ LEGAL SEr;V I C= S AL)M1NISTRA•I ION 0 4`00 0 0 10000 0 �2�UU 0 0 10U 0 82/06/'..'3 OF ZNFUT FUR CITY MLLL RA I -ES START END --- rpCtiEaf_�, JAI E DA I•E 1'Y oc-R Vyl. �+ 01/22 05/82 06/a2 06/32 07/82 12/01 01/1;32 06/a2 07/82 09/22 10/82 1'_/41 01,132 05/82 06/82 06/82 07/32 1'x/02 02/22 0-/82 06/82 1_'/95 01/96 1','/01 N A M IN1 1 1AL START �.ND --- :NCR M ?a" --_ VALUE UA1'}; (Y F':ti tJA;..IiE 116.16C 01/x;2 • 22/t�6/23 TNLC>F r1r"i ! - -NPU T• FUR ?% FLATION t`A1 E S IN1 f IA ', START END --- INCR_MEN'l -- VALU E = Lid � ♦. UFi•!r_ I Y s,r=. •.. .._ Q L CF DA' A "rNF'UT =C)R INVE:STiENT ItAT :S N , A t� C- IN IT I AL ST ART -.Hlj --- INCREMENT VALU^ ,1A 1'E 11A 1"c TY Pt:R VALUE I J... 1J00 0 CF ?TSt°4 TO bEL i c'rr ,� I J TER L'l:MMANE1 "R!Nf PALL TER START M NTH Y EN11 MONTH? INCREMENT i ? ANNUAL PROJECT N�,t,E: Zr, HK T.I.''. D_SI'RrCT NU. 1A l:UNSISIINU QF 1'HE F1 T N A T I U N A L BANK OF SHAKOPEE/THE LAURt l-:'1 PRUPER'l Y/ THE MOUNE N PROP- ERTY/THE BERENS PROt-ER T 'Y . THE BOND TERM IS 19-1/2 YEARS Al !1.5 PERCENT W 1 1 H 1S YEARS 01= RLL'E1VIKG INCREME14 CS. ASSESSED YEAf: VALUE. 6/480tj 674805 674x0;; 67480 57480 j 6714805 674505 074805 67480 671}805 6/480 674805 67480'1 674805 67480;; 674805 57480'1 67-1805- 674806* C-2/06/2'3 T 0 T A L 1 N C 0 M E FROM 01/1982 TO 12/2001 lH ANNUAL _MTERVALS BASE MILL TAX LAND VALUE .':A t c INCREMENT SALES 381055 i 16.16.] 0 G J8105'1 113 ♦ 165 0 0 381055 116.16:.1 :50,/11 0 33105Z5 116 . 16:� .S X1123 0 3a 1055 116. 165 3412' 0 sH1055 116.15 34123 0 381055 116.15 34123 a .Su1OJJ 116 • 155 •5412'1 0 ss1055 115.165 3412:5 0 ,S8 LOJJ 116.155 :54123 0 321055 116.165 ::4123 0 :S81U5J 11.5.165 :54123 0 Ja1055 116.16'1 J 123 0 5810:,) 116.16'1 3.1123 0 381055 116.165 34123 0 sa 1055 116.165 :6 412'3 0 3210`5 116 • 165 3A 1.:'.5 0 sa 10'1:, 116. 16:'1 64123 0 55 116.165 341_'3 0 5910`'1'1 116 . 165 s i 223 0 PROJECT NAME *0 SHKF'E1 OTHER BOND INVEs T ;INN INCOME PF:UCE uS INCJME° 0 ?:.400aU 750. 0 0 0 0 0 0 4:54i 0 0 488s 0 0 0 732' 0 0 8 4 2 t 0 0 9 a 6.1i. 0 0 11421 0 0 1:x.51: 0 0 1825 a a `i�ot 0 0 .540_': T.I.r. . DISTRICT N11. lA CUNSiSTlNQ OF THE FIRST NATIONAL BANK OF SHAKOPE-c/THE LAURENT PRUPERTY/THE MC►ONEN PROP- ERTY/THE BERENS PROPERLY. THE Elt]ND TERM 13 19-1/2 YEARS Ar 11.5 PERCENT WITH 18 YEARS OF F:ECEI+)1P G T U T A L E X P E N D I T U R E S FROM 0:/198: TO i2/2o01 IN aNNLIAL 1.411 E=;.;ALS CAPITAL_ OTHER --0 L D D T-- 1'01 AL MM YEAR EXPENSES EXPENSES PR1ME; IPAL EXPENSES 1952 120000 47200 0 0 157'�'OC 19 �4s 0 1200 0 0 1200 i9S° 0 1,100 0 0 i�00 1955 0 1200 0 0 1200 1946 0 1200 0 0 i200 1957 0 1200 0 0 12 00 1980 0 1200 0 0 1200 1989 0 1200 0 0 1200 1590 0 1200 0 0 1200 1200 0 0 i_'00 1992: Q 1200 0 0 1 GC 199E Q 1200 0 0 1994 0 1200 0 0 1200 1200 0 0 1.2c0 1'99e 0 0 0 0 0 1947 Q 0 0 0 0 1995 0 0 0 0 0 1999 0 0 0 0 0 2000 0 0 0 0 0 2001 0 0 0 0 0 PR'UJEC'1 NAME: SHKPEI T.F . u?STRICT NO. IA COiN!ilS7T_NG OF THE FihST NAT I011AL DANK OF SHAKOPE-E/T;HE LAURENT PROPERTY/THE MU(JOEN PPOF'- ERTY/THF: BERENS PKOPERTY. THE aoin rtkti IS 19--i/2 YEARS AT 11.5 PERCENT WITH 12 YEARS OF RECE:t)TNG 1NCRE11ENTS 0 4.!06/'23 TOTAL RESERVE FROM 01!1930 TO 12/2001 IN ANNUAL IN"I EF;VALS TO I AL TOTAL --N E W Il E 3 1'-- rOTAL TOTAL LtAS- INCOME EXPENSES PRIHCIPAL INTEREST SURPLUS RE•iE"RISE F:�SEF:' 237500 107200 0 6612 63688 5::588 1139 1200 00 -1®177 U` 34538 12'00 7620 26450 -731 Ai4-16 .�-�:' •S8045 1200 23058 2:;573 :213 ?4659 -9, 4 { 3 8 A 72 T200 35�, ✓4641 4.03 39008 1200 y011 .:x567 5 12 9 I3°92 57'? 395701000 95:9 02530 630950'20'_' 433 40476 12 00 1007/ _'134 '5 7653 aI23a6 y�: t07f 414;8 1200 106:,1 20375 9215 77081 590«, 14508 1000 11259 19150 10983 88070 70'.'1 4'985 i2O0 119:7 17215 13012 10108✓ -1;1608 .200 1'_'603 15;$2 ` •` 153 .i 116.0` C, -I$ 47512 1200 13327 150,54 17930 134333 11410 -19736 1200 14094 13501 20940 1 y6 _3:i2a ✓2375 0 14904 11'380 25590 180887 155: 0 15751 1015629Jy:; 210482 18 '`15 59151 0 1666/ s3r14 34135 244617 212.5: 53340 ' 0 17526 5 337 39:?>5 _°.589 ✓8-115 0 18639 X410 4509632,9Y9fj 2'86A"I 73::55 0 19710 '255 31675 :580658 331`7 PROJECT NAME : SHKPE.1 T.I.F, DISTR-7CT 640, 1i=, COi•!SISTIi`tG OF THE FIRST NAT:O?gAL BANK OF S H.AKC,:':2/THE L AURENT "r'RUF'E.,TY/1 HE M U 0 N E N pPCP- SRTY/ THE BEIRE N'S '",0 '_F;TY. T H_ :�OmD TE., IS 19-1/2 YEi;R,S A T 1 _ ,='ERCC^! 7W: 7H 1'3 YEARS 01 REL EIVINU !NCRE?iENTS. 6 \X INCREMENT ADJ. BOND ISSUE PROCEEUS LAND :TALE INCOME OTHER INCOME TAX INCREMENT INVESTMENT INCOME A JTHER EXPENSES CAPIALIZE-t INTEREST '1LD DEBT DALANCE IJF Dl -;BT SERVICE 4TER NAME OF REPORT WANTED 8?/O6/2z S U M M A R Y '_00.0000 `_'30000 0 0 6108?0 "79608 T O I AL INCOME11159Jt? '20000 6-800 ?h'?87 0 TO i AL ZY='� T',t�iTU�iES ��11C.0 v 7 :j071Y4 BALAN ''ar 1;35' u SECTION V. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT DISTRICT NO. 4 (RACETRACK) (To be added at a later time). 5 - 1 SECTION VI. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT DISTRICT NO. 5 (DOWNTOWN COMMERCIAL REHAB CONTINUED) Subsection 6.1. Statement of Objectives. See Section I, Subsection 1.4 of the Modified Housing and .Redevelopment Plan. Subsection 6.2. Modified Housing and Redevelopment Plan. See Section I, Subsection 1.2 through 1.14 of the Modified Housing and Redevelopment Plan. Subsection 6.3. Parcels to be Included in Tax Increment District No. 5. The following parcels are located in the City of Shakopee, County of Scott, State of Minnesota: The East 6 feet of the South 90 feet and the West 34.5 feet of the East 40.5 feet of the South 42 feet of Lot 4 and the South 90 feet of Lot 5, Block 63, City of Shakopee plat. Subsection 6.4. Parcels in Acquisition. It is not anticipated that the Authority will acquire property at this time. As property is publicly acquired it shall be listed below. Properties identified for acquisition may be acquired by the Authority in order to accomplish the following: a. Demolition and clearance; and b. Installation of public utilities. Subsection 6.5. Development Activity in Minnesota River Valley Housinq and Redevelopment Project No. 1 For Which Contracts Have Beer, Signed. The following contracts have been entered into by the City of Shakopee and the persons named below: [Contracts entered into by the City of Shakopee will be inserted in this Subsection as they are consummated.] Subsection 6.6. Other Specific Development Expected to Occur Within Minnesota River Valley Housing and Redevelop- ment Project No. 1. (As specific development is expected to occur, it will be inserted in this Subsection.] 6 - 1 9 Subsection 6.7. Estimate Cost of Project. See Subsec- tion 1.7 of the Modified Housing and Redevelopment Plan for estimated costs associated with Housing and Redevelopment Project No. 1. Subsection 6.8. Estimated Amount of Bonded Indebted- ness. Pursuant to Section 273.74, Subd. 1 the Tax Increment Financing Act requires that the estimated amount of bonded indebtedness required to amortize the costs be identified. At this time a bond sale is not contemplated. Subsection 6.9. Sources of Revenue. Public improvement costs, acquisition and site preparation costs and other costs outlined in Subsection 1.7 will be financed through the annual collection of tax increments, various grants including Minnesota Department of Transportation Small Cities Development Grant, Economic Development Grant and Park Grants, and the use of special assessments. Subsection 6.10. Estimated Captured Assessed Value. Pursuant to Section 273.74, Subd. 1, and Section 273.76, Subd. 2, of the Tax Increment Act, the estimated captured assessed value in Tax Increment District No. 5 as of Janu- ary 2, 1984, will each year approximate $14,835. This esti- mated annual captured assessed value is determined in the following manner: Estimated Assessed Value of 1983 payable 1984 $33,024 Original Assessed Value 1981 payable 1982 $18,189 Estimated Captured Assessed Value $14,8.35 Subsection 6.11. Type of Tax Increment District. Tax Increment District No. 5 is, pursuant to Minnesota Statutes, Section 273.73, Subd. 10(1), a redevelopment district as defined below: "70 percent of the parcels in the district are occupied by buildings, streets, utilities or other improvements and more than 50 percent of the build- ings, not including outbuildings, are structurally substandard to a degree requiring substantial reno- vation or clearance;" Subsection 6.12. Duration of Tax Increment District No. 5. Pursuant to Section 273.75, Subd. 1, of the Tax Incre- ment Act, the duration of Tax Increment District No. 5 will be twenty-three (23) years from the date of receipt by the Authority of the first tax increment or twenty-five (25) years from the creation of- Tax Increment District No. 5. The date of receipt by the Authority of the first tax incre- ment will be July, 1986. Thus, it is estimated that Tax 6 - 2 Increment District No. 5, including any modifications for subsequent phases or other changes, would terminate in December 2009. Subsection 6.13. Estimated Impact on Other Taxing Jur- isdictions. The relative impact of forgoing the potential taxes generated by private investment in Tax Increment Dis- trict No. 5 over the next twenty-five (25) years can be evaluated by calculating the increase in mill rates needed to generate an equivalent amount of taxes as those poten- tially generated by new development in Tax Increment Dis- trict No. 5. The relative impact of Tax Increment District No. 5 on the taxing jurisdictions in which Tax Increment District No. 5 is located is shown in the following table: Impact on Tax Jurisdictions if Development Occurred Without Public Assistance Tax Increment District No. 5 Other Taxing jurisdictions include: HRA, Metropolitan Coun- cil, Metropolitan Mosquito Control, Metropolitan Transit Commission, Lower Minnesota Watershed District. * Captured Assessed Value Subsection 6.14. Modification of Tax Increment District No. 5 and/or Tax Increment Financing Plan. As of August 7, 1984, no modifications to Tax Increment District No. 5 or the Tax Increment Financing Plan therefor have been made. Mills if Taxing 1983-84 CAV* Dollar Mill Rate Jurisdiction Mills Available Impact Imoact City of Shakopee 17.453 17.450 - .003 County of Scott 33.004 33.002 - .002 School District No. 720 55.630 55.622 - .008 Other 4.493 Other Taxing jurisdictions include: HRA, Metropolitan Coun- cil, Metropolitan Mosquito Control, Metropolitan Transit Commission, Lower Minnesota Watershed District. * Captured Assessed Value Subsection 6.14. Modification of Tax Increment District No. 5 and/or Tax Increment Financing Plan. As of August 7, 1984, no modifications to Tax Increment District No. 5 or the Tax Increment Financing Plan therefor have been made. EXHIBIT VI -A Lewis Street C: CD .1 C) m r v t r e-', e lk. VI -A-1 APPENDIX A ADMINISTRATIVE GUIDE FOR THE ADMINISTRATION OF THE MODIFIED HOUSING AND REDEVELOPMENT PLAN FOR HOUSING AND REDEVELOPMENT PROJECT NO. 1 The Authority has, pursuant to Section I, Subsection 1.11 of the Modified Housing and Redevelopment Plan, desig- nated the Director of the Authority in and for the City to serve as Administrator of the Modified Housing and Redevel- opment Plan for Housing and Redevelopment Project No. 1 as authorized by §462.445, Subd. 1(2) of the Housing and Rede- velopment Act to supervise the maintenance and operation of public improvements and activities financed by the Tax In- crement Districts within Housing and Redevelopment Project No. 1. ADMINISTRATIVE POWERS The Administrator will administer the Modified Housing and Redevelopment Plan pursuant to the provisions of Sec- tions 462.411 through 462.716, inclusive, as amended, of the Housing and Redevelopment Act. Subject to the authorization and approval of the Board of Commissioners, the Administra- tor shall administer, pursuant to §462.445, subd. 1, (1) through (9), the following powers of the Authority: (1) To sue and be sued; to have a seal, which shall be judicially noticed, and to alter the same at pleasure; to have perpetual succession; and to make, and from time to time amend and repeal, rules and regula- tions not inconsistent with these sections; (2) To employ an executive director, technical experts, and such officers, agents and employees, perma- nent and temporary, as it may require, and determine their qualifications, duties, and compensation; for such legal services as it may require, to call upon the chief law officer of the municipality or to employ its own counsel and legal staff; so far as practicable, to use the services of local public bodies, in its area of operation, such local public bodies, if requested, to make such services available; (3) To delegate to one or more of its agents or employees such powers or duties as it may deem proper; (4) Within its area of operation to undertake, prepare, carry out, and operate projects and to provide �H KI for the construction, reconstruction, improvement, ex- tension, alteration, or repair of any project or part thereof; (5) Subject to the provisions of section 462.511, to give, sell, transfer, convey or otherwise dispose of real or personal property or any interest therein and to execute such leases, deeds, conveyances, negotiable instruments, purchase agreements, and other contracts or instruments, and take such action, as may be necessary or convenient to carry out the purposes of these sec- tions; (6) Within its area of operation to acquire real or personal property or any interest therein by gifts, grant, purchase, exchange, lease, transfer, bequest, devise, or otherwise, and by the exercise of the power of eminent domain in the manner or otherwise, and by the exercise of the power of eminent domain, in the manner provided by Minnesota Statutes 1945, Chapter 117, and any amendments thereof or supplements thereto, to ac- quire real property which it may deem necessary for its purposes under these sections, after the adoption by it of a resolution declaring that the acquisition of the real property is necessary to eliminate one or more of the conditions found to exist in the resolution adopted pursuant to section 462.425 or found to exist by section 462.42.5, subdivision 5, or is necessary to carry out a redevelopment project as defined in section 462.321, subdivision 13; (7) Within its area of operation, and without the adoption of an urban renewal plan, to acquire, by all means as set forth in clause (6) of this subdivision, including by the exercise of the power of eminent do- main, in the manner provided by chapter 117, and without the adoption of a resolution provided for in subdivision 1, clause (6), real property, and to demolish, remove, rehabilitate or reconstruct the buildings and improve- ments or construct new buildings and improvements thereon, or to so provide through other means, as set forth in Laws 1974, Chapter 228, or to grade, fill and construct foundations or otherwise prepare the site for improvements, and to dispose of said property pursuant to section. 462.525, provided that the provisions of section 462.525 requiring conformance to an urban re- newal plan shall not apply, and to finance such activ- ities by means of the redevelopment project fund or by means of tax increments or tax increment bonds or by the methods of financing provided for in section 462.525 or by means of contributions from the municipality provided for in section 462.581, clause (9), or by any combina- tion of such means; provided that, real property with buildings or improvements thereon shall only be acquired when the buildings or improvements are substandard; and provided further that the exercise of the power of emi- nent domain under this clause shall be limited to real property which contains buildings and improvements which are vacated and substandard. For the purpose of this subparagraph, substandard buildings or improvements mean buildings or improvements that are dilapidated or ob- solescent, faultily designed, lack adequate ventilation, light, or sanitary facilities, or any combination of these or other factors that are detrimental to the safety or health of the community; (8) Within its area of operation to determine the level of income constituting low or moderate family income. Such income level shall be that level below which there is not available within the area of opera- tion a substantial supply of decent, safe and sanitary housing provided by private enterprise without subsidy at prices or rents within the financial means of persons and families of such incomes. The authority may estab- lish various income levels for various family sizes. In making its determination the authority may consider income levels which may be established by the federal housing administration or a similar or successor federal agency for the purpose of federal loan guarantees or subsidies for persons of low or moderate income. The authority may use such determination as a basis for the maximum amount of income for admissions to housing de- velopment projects owned or operated by it; (9) To provide in federally assisted projects such relocation payments and assistance as may be necessary to comply with the requirements of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and any amendments or supplements thereto. PROCEDURAL REQUIREMENTS 1. All actions taken by the Administrator pursuant to the above-mentioned powers shall be carried out within the statutory requirements for a Housing and Redevelopment Authority as given in Minnesota Statutes, Sections 462.411 through 462.716. 2. An amount not exceeding ten percent (10%) of the total tax increment expenditures authorized by the tax in- crement financing plans) or the total tax increment expen- ditures for the project, whichever is less, can be used to pay any administrative expenses for a project. Minnesota Statutes, §273.75, Subd. 3. A - 3 3. Administrative expenses include amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. Administra- tive expenses do not include amounts paid for the purchase of land or amounts paid to contractors or others providing materials and services, including architectural and engi- neering services, directly connected with the physical de- velopment of the real property in the project, relocation benefits paid to or services provided for persons residing or businesses located in the project, or amounts used to pay interest on, fund a reserve for, or sell at a discount bonds issued pursuant to section 273.77. Minnesota Statutes, §273.73, Subd. 13. 4. Following Council approval of a tax increment financing plan for a tax increment district, the Administra- tor shall request the County Auditor to certify the original assessed value of the tax increment district. Minnesota Statutes 5273.74, Subd. 3. 5. Upon adoption by the Council of the tax increment financing plan for a tax increment district, the Administra- tor stall file a copy of the tax increment financing plan with the Minnesota Energy and Economic Development Author- ity. Minnesota Statutes, §273.74, Subd. 2. The plans should be addressed as follows: Minnesota Energy and Economic Development Authority Community Development Division 9th Floor, American Center Building 150 East Kellogg Blvd. St. Paul, Minnesota 55101 Attention: John Jacobson 6. The Administrator shall seek modification of a tax increment financing plan for a tax increment district by the process required for approval of the original tax increment financing plan if the Authority seeks to do any of the fol- lowing: (a) reduce or enlarge the geographic area of the tax increment district (the geographic area can be re- duced but not enlarged after five (5) years following certification to the original assessed value of the tax increment district); (b) increase the amount of bonded indebtedness to be incurred; (c) increase the portion of captured assessed value to be retained by the City; (d) increase the total estimated tax increment expenditures; or (e) designate additional property to be acquired by the Authority. Minnesota Statutes 5273.74, Subd. 4. 7. On or before July 1 of each year, the Administrator shall submit to the Scott County Board, all affected school boards, and to the Minnesota Energy and Economic Development Authority a report of the status of each tax increment dis- trict in Housing and Redevelopment Project No. 1. The in- formation to be included in the report is given in the model form attached hereto as EXHIBIT 1. 8. An annual statement showing the tax increment re- ceived and expended in that year, the original assessed value, the captured assessed value, the amount of outstand- ing bonded indebtedness and any additional information the Authority deems necessary shall be published in the official newspapers of the City. Minnesota Statutes 5273.74, Subd. 5. 9. All revenues derived from each tax increment dis- trict shall be used in accordance with the tax increment financing plan. The revenues shall be used for the follow- ing purposes: 1. to pay the principal of and interest on bonds issued to finance a project; 2. to finance or otherwise pay the capital and administration costs of Housing and Redevelopment Proj- ect No. 1 pursuant to the Housing and Redevelopment Act; 3. to accumulate and maintain a reserve in a special development account for the payment of the prin- cipal of and interest on bonds issued to finance a pro- ject; 4. to pay for project costs as identified; and 5. to finance or otherwise pay for other purposes as provided in Section 273.75, Subd. 4, of the Tax In- crement Financing Act. These revenues shall not be used to circumvent any levy limits. Minnesota Statutes, 5273.75, Subd. 4. A - 5 10. In the year in which the tax increments exceed the amount necessary to pay the costs authorized by the tax increment financing plans, including the amount necessary to cancel any tax levy as provided in Minnesota Statutes, Sec- tion 475.61, Subd. 3, the Authority shall use the excess amount to: 1. prepay any outstanding bonds; 2. discharge the pledge of tax increment there - for; 3. pay into an escrow account dedicated to the payment of such bonds; or 4. return the excess amount to the County Auditor for distribution as provided in Section 273.75, Subd. 2, of the Tax Increment Act. Minnesota Statutes, 9273.75, Subd. 2. 11. Pursuant to Section 273.75, Subd. 1, of the Tax Increment Financing Act: 1. No tax increments shall be paid to the City for the tax increment districts after three (3) years from the date of certification of the original assessed value of the taxable property in the tax increment dis- tricts by the County Auditor unless within the three(3)-year period: (a) bonds have been issued pursu- ant to Section 273.77 or in aid of a project pursuant to any other law, except revenue bonds issued pursuant to Chapter 474 prior to August 1, 1979, or (b) the Author- ity has acquired property within the tax increment dis- tricts or (c) the City has constructed or caused to be constructed public improvements within the tax increment districts. 2. The tax increments pledged to the payment of bonds and interest thereon may be discharged and the tax increment districts may be terminated if sufficient funds have been irrevocably deposited in the debt ser- vice fund or other escrow account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or redemption date. 3. No tax increments shall in any event be paid to the City from the tax increment districts after eight (8) years from the date of the receipt by the City of the first tax increment or ten (10) years from approval of each tax increment financing plan, whichever is less. Modification of each tax increment financing plan pursuant to Section 273.74, Subd. 4, of the Tax Incre- ment Financing Act shall not extend the durational limits of that provision. (Once the Authority deter- mines the term of the tax increment district, that term shall govern.) 4. if, after five (5) years from the date of certification of the original assessed value of the tax increment districts pursuant to Section 273.76 of the Tax Increment Financing Act, no demolition, rehabil- itation or renovation of property or other site prepara- tion, including improvement of a street adjacent to a parcel but not installation of an underground utility service, has been commenced on a parcel located within the tax increment districts by the City or by the owner of the parcel in accordance with the tax increment financing plans, no additional tax increments may be taken from that parcel, and the original assessed value of that parcel shall be excluded from the original assessed value of the Tax Increment Districts. If the City or the owner of the parcel subsequently commences demolition, rehabilitation or renovation or other site preparation on that parcel, including improvement of a street adjacent to that parcel, in accordance with the tax increment financing plans, the authority shall cer- tify to the County Auditor that the activity has com- menced, and the County Auditor shall certify the as- sessed value thereof as most recently certified by the Commissioner of Revenue and add it to the original as- sessed value of the tax increment districts. For pur- poses of this subdivision, "parcel" means a tract or plat of land established as a single unit for purposes of assessment. A list will be maintained by the Building Inspector of the City to document all building permits issued within the district for private redevelopment, including alterations, additions, new construction and demolition. 12. The tax increments received with respect to payment of principal and interest for bonds issued for improvements made within the tax increment districts shall be submitted by the Authority to the City and segregated by the Authority in a special account or accounts on its official books and records or as otherwise established by resolution of the City to be held by a trustee or trustees for the benefit of holders of the bonds. Minnesota Statutes, §273.76, Subd. 4. A - 7 EXHIBIT 1 ANNUAL DISCLOSURE REPORT Region: Contact Person: Address: Project Name or Number: Phone (—)-- Type )- Type of Project (PLEASE CIRCLE): Housing Economic Development Redevelopment Fiscal Year: Administering Agency: Original Assessed Value $ Current Assessed Value $ Captured Assessed Value Retained by the Administering Authority $ Captured Assessed Value Shared with Other Taxing Districts (City, School District, County, Townships, etc.) $ Amount of Tax Increment Received During this Period $ Amount of Outstanding Bond indebtedness $ Bond Payments Land Acquisition Administration Other (please specify) TOTAL Tax Increment Collected Interest Earned Land Sales Other (please specify) TOTAL EXPENDITURES FOR PERIOD REVENUES FOR PERIOD — 2 — C� APPENDIX B DATES OF PUBLIC ACTION AND RESOLUTION NOS. ESTABLISHING HOUSING AND REDEVELOPMENT PLAN, TAX INCREMENT DISTRICTS, TAX INCREMENT FINANCING PLANS AND MODIFICATIONS THEREOF DATE RESOLUTION NO. ACTION ---- Publication of Notice of Public Hearing re- garding action taken by Resolution No. January 2, 1979 Approval of Redevel- opment Plan and es- tablishment of Valley Industrial Park Rede- velopment Project No. 1. Publication of Notice of Public Hearing re- garding action taken by Resolution No. July 17, 1979 Modification of Rede- velopment Plan for Valley Industrial Park Redevelopment Project No. 1. Publication of Notice of Public Hearing re- garding action taken by Resolution No. June 29, 1982 Approval of Tax In- crement Financing Plan and establish- ment of Tax Increment District No. 1A within Downtown Rede- velopment Project No. 1. B - 1 ---- Publication of Notice of Public Hearing re- garding action taken by Resolution No. February 28, 1984 Modification of Val- ley Industrial Park Redevelopment Project No. 1 and its re- designation as Minne- sota River Valley Housing and Redevel- opment Project No. 1. July 11, 1984 ---- Publication of Notice of Public Hearing re- garding action taken by Resolution No. August 7, 1984 Modification of Hous- ing and Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1. Modifi cation of Tax Incre- ment District No. lA within Downtown Rede- velopment Project No. 1 and its redesigna- tion as Tax Increment District No. 3 within Minnesota River Valley Housing and Redevelopment Project No. 1. Approval of Tax Increment Financing Plan for Tax Increment District No. 5 within Minnesota River Valley Redevelopment Housing and Rede- velopment Project No. 1. APPENDIX C EXERPT FROM THE CITY OF SHAKOPEE DOWNTOWN REVITALIZATION - D. PRELIMINARY PUBLIC: COSTS AND REVENUES FINAL REPO ASSOCIATED REDEVELOPMENT PLAN PUBLIC COSTS FOR PROPOSED PUBLIC IMPROVEMENT Mini By-pass Construction: widen bridge, reconstruct 169/101 intersection and relocate 3 blocks of Highway 101 in a manner integrated to local street-scape project 1,610,000 R -O -W Acquisition: 13 parcels in blocks 2, 3 and 5 of Shakopee City Plat 1,017,000 R -O -W Relocation: 13 residential and 9 businesses 310,000 R -O -W Demolition: 5 single family and 15,737 s.f. of commercial property 21,000 Admin./Legal/Engineering/Planning 140,000 Contingency 295,800 Subtotal $3,393,800 $3,393,800 Street-scape Improvements Road, Sidewalk: includes new curbs, pave- ment, sidewalks, pedestrian improvements, landscaping, tree grates and guards, plaza, bus shelters, kiosks and street lighting for area bounded by 1st and 3rd avenues, Atwood and Sommerville 3,230,000 Parking Lot: development of 3 lots with pavement, curbs, lighting and landscaping; those designated for improvement are the blue and gold arrow and new lot on the abandoned railroad right-of-way 275,000 Admin./Legal/Engineering/Planning 158,000 Contingency 350,500 Subtotal $4,013,500 $4,013,500 83 Other Underground Utilities: underground exist- ing overhead utility lines (electrical and railroad communications lines 500,000 Riverfront Improvements: includes trails, landscaping, lighting, restrooms, pedes- 185,000 trian amenities Admin./Legal/Engineering/Planning 58,000 Contingency 100,700 Subtotal $ 843,700 GRAND TOTAL PUBLIC IMPROVEMENT PUBLIC COSTS FOR HOUSING DEVELOPMENT Housing Assistance: could involve land write-down, interest -rate reduction, or equity participation 368,000 Relocation: 2 businesses and 6 residential 96,000 units Demolition: 2 single family and 8,290 s,f. of commercial/multi-family housing 15,000 Admin./Legal/Engineering/Planning 48,000 Contingency 53,000 GRAND TOTAL HOUSING PUBLICCOSTS FOR REHABILITATION PROGRAM „tee Rehabilitation Loans 2,000,000 Admin./Legal 30,000 GRAND TOTAL REHABILITATION ** GRAND TOTAL COSTS ** 84 $ 843,700 $8,251,000 5580,000 $2,030,000 $ 10,861,000 REVENUES Downtown Tax Increment Other Tax Increment Small Cities Development Grant Economic Development Grant MN Department of Transportation Other Transportation Funding (possibly Federal Aid Urban, High Hazard Elimination Fund) Utilities Capital Park Reserve Park Grants/DNR Capital Improvement Fund Interest Income Special Assessments ** GRAND TOTAL REVENUES *'" $4,200,000' 2,900,000 750,000 200,000 910,000 583,800 55,200 115,200 14,600 500,000 1,003,375 * Based upon the refined Redevelopment Plan, there will be future new construction of: 100 housing units 94,000 s.f. retail 40,000 s.f. office $11,232,17 This future development will create an estimated assessed value of $7,169,000. In addition, it is assumed that the rehabilitation of existing buildings will create a new assessed value of $3,440,000. The total value of new con- struction and rehabilitation is estimated at $10,609,000. The existing value of the sites to be rehabed and the sites which will be cleared and new buildings constructed is $2,652,000. This leaves an increased assessed value in the downtown of $7,957,000. This results in a bonding capacity of $7,000,000 in tax increment funding. The Downtown Com- mittee recommended that only 60% of this bonding capacity, or $4,200,000, be utilized for the hard costs outlined in the redevelopment plan. The remaining 40%, or$2,800,000, would be available to subsidize individual development projects within the project area, but outside the scope of the pre- vious public costs. 85 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKCP EE, MINNESOTA JUNE 12, 1984 I Mayor Reinke called the meeting to order at 7:05 p.m. with Cncl. Vierling, Colligan, Wampach, Lebens and Leroux present. Also present were John K. Anderson, City Admr. and Robert Schmidt, of the Scott County Assessor's Office. Julius A. Coller, II, City Attorney, arrived later. Colligan/Lebens moved to recess to conduct the Board of Equalization meeting. Motion carried unanimously. Mr. Schmidt said that Conklin had an independent appraisal made and they are not sure at this time if there are any questions, but they would like to enter their property valuation into the record for review in case they do want to question the valuation, Mr. Schmidt said he met with Gary Eastlund and Bruce Malkerson regarding 31 parcels owned by Valley Industrial Development. He said there were some adjust- ments made on several parcels and he gave a list of the agreed upon final values. Lebens/Vierling moved to agree with the Asessor's final 1984 valuation given to 31 parcels as listed in his memo of June 12, 1984 owned by Valley Industrial De v elopment . Mr. Schmidt said the net effect was a reduction, which was mainly because of property outside the MUSA line. He also said there are two parcels that are affected by a question of law regarding who is paying for the spur tracks. The railroad owns the spur tracks, and Valley Industrial Development owns the land. He will seek answers from his office, the State and the railroad regarding the valuation of the spur tracks. Motion carried unanimously. Mr. Schmidt said he re -checked the George Flanders property and increased the depreciation, which adjusted the value downward. His taxes did quadruple,but that was mostly because he no longer homesteads the property. Vierling/Lebens moved to agree with the Assessor's valuation of a total 1984 value of $50,300 for the George Flanders property, PID #27 001 600 0. Motion carried unanimously. Mr. Schmidt said he adjusted the value of the farm for Harry Weinandt because two outbuildings were gone. Also, in the platted lots, he had 3 lots for sale for only half of what the other lots were going for because they just weren't as valuable, so he adjusted those lots downward., He said Mr. Weinandt was in agreement with the adjusted values. He said part of the adjustment of the farm property was for some acreage which was flooded, which was changed to wasteland. Colligan/Wampach moved to agree with Harry Weinandt property as follows: PID #27 098 013 0 PID #27 098 014 0 PID #27 098 015 0 PID #27 098 o16 o the Assessor's valuation for 1984 of the $4.500 $4.800 $5200 $122,700 There was some discussion about the size of the lots. There was consensus that the plat was averaged, so some lots were less than 21 acres and some more. Motion carried unanimously. Mr. Schmidt said an adjustment was made on the Harold Schneider farm because 10 acres of land are unusable because of a neighbor's drainage. He therefore valued them as wasteland, but as soon as it becomes tillable it will be re -valued. There were also minor adjustments made on the buildings. Leroux/Wampach moved to approve the Assessor's 1984 valuation of $145,400 for PID #27 916 013 0 and $128,300 for PID #27 921 001 0, which is Harold Schneider property. Motion carried unanimously. Shakopee City Council June 12, 1984 Page 2 Mr. Schmidt said the Sundance Medical Clinic hired a consultant to check the valuation of the clinic, and he believed this value fell right in line with other similar buildings, after an adjustment had been made for the correct age of the building.. Leroux,/Wampach moved to agree with the Assessor's 1984 value of $232,800 for the Sundance Medical Clinic, PID #27 004 139 0. Motion carried with Cncl. Vierling abstaining. Mr. Schmidt said he talked with Walt Muhlendardt and looked at his property. He reduced the value on some lots that were not wooded and were less desirable. Colligan/vierling moved to agree with the Assessor's 1984 redaced value of Lots 7, 12 and 13 of Block 3; Lots 4, 5, 6, 7: 8 and 9 of Block 2 of Horizon Heights lst Addition and Lot 3, Block 4 of Horizon Heights 3rd Addition to $9,000 each. Motion carried unanimously. Mr. Schmidt said that because of a road cutting through the Marie Muhlenhardt farm, 2 acres are not usable because of no access. Therefore he adjusted these 2 acres from pastureland to wasteland. Lebens/Wampach moved to agree with the Assessor's 1984 valuation of $186,200 for PID #27 924 001 0, the Marie Muhlenhardt, et al. farm. Motion carried unanimously. Vierling/Leroux moved to continue the Board of Equalization meeting to the next City Council meeting. Motion carried unanimously. Wampach/Vierling moved to re -convene the City Council meeting at 7:35 p.m. Motion carried unanimously. Liaison reports were given by Councilpersons. Cncl. Vierling reported that Planning Commission members were concerned about the Planner getting enough secretarial supporta Discussion followed regarding staff time involved in call- ing Commissioners for meeting reminders. The City Admr. responded that it is a policy decision that members of boards and commissions do not get reminder calls about regular meetings and it is each member's responsibility to notify City Hall if they were going to be absent for a meeting. They do receive addi- tional notification for special meetings. Cncl. Vierling said the Planning Commissioners did not respond favorably to the City Attorney's opinion that the City could not pay them compensation for their meetings. Cncl. Lebens stated Shakopee is a statutory City and the law just prohibits the City for paying compensation for volunteer boards and commissions. If a City is a Home Rule City, it can write whatever it wants into its charter. Consensus was that if Planning Commissioners were paid, members of other boards would also have to be paid. The bottom line is the law expressly prohibits pay- ment to Planning Commissioners. Mayor Reinke stated he was approached by Virgil Mears on behalf of the Scott - Carver Economic Council about their need for a building. He asked if Council would consider selling the Eagle Creek Townhall. Discussion followed. Consensus was no. Mention was made of other lots the City now owns. The City Admr. was directed to continue cooperating with them in their search for alternatives. The City Attorney arrived and took his seat at 7:55 P -m - Mayor Reinke asked if there was anyone present in the audience who wished to address the Council on any item not on the agenda, and there was no response. The City Admr. said he received a letter from Bruce 'N ,�ck-iMayor of Columbia Heights, who is seeking an endorsement from Shakopee to represent that area on the Metropolitan Transit Board. He is a former MTC board member. Consensus was to not endorse anyone from the old board for the new board. Leroux/Colligan moved to place the letter from Bruce Norotke, Mayor of Columbia Heights, on file. Motion carried unanimously. Leroux/Vierling moved to recess for an HRA meeting. Motion carried unanimously. Meeting recessed at 8:00 p.m. Shakopee City Council June 12, 1984 Page 3 Colligan/Wampach moved to re -convene at 9:05 p.m. Motion carried unanimously. Leroux/Colligan offered Resolution No. 2275, A Resolution Approving an Amend- ment to the -Contract for Private Development with Minnesota Racetrack, Inc., and Taking Certain Other Actions with Respect Thereto, and moved its adoption. The City Admr. summarized the resolution. Roll Call; Ayes; Colligan, Vierling, Reinke, Leroux, Wampach Noes; Lebens Motion carried. The City Admr. explained that there is a provision in the Code which allows the City Council to deal with temporary sign permits, such as that being re- quested for racetrack construction. Discussion followed. Colligan/Vierling moved to interpret that the proposed construction signage for the racetrack is directional which will require a variance from the sign ordi- nance, and a temporary sign permit shall be issued for the interim time period prior to the July 12, 1984 Board of Adjustments and Appeals meeting. Motiai carried unanimously. Brooks Hauser expressed his thanks to Council and staff for its cooperation with the .racetrack development and financing. Lercux/Wampach moved to approve the applications and grant a 1984-85 On and Off Sale Non -Intoxicating Malt Liquor license to Jim & Lucy's Inc., 210 West lst Ave. Motion carried unanimously. Colligan/Vierling moved to approve the applications and grant a 1984-85 On and Off Sale Non -Intoxicating Malt Liquor license to Jackson E. Chilquist, 220 West 2nd Ave. Motion carried unanimously. Wampach/Lebens moved to approve the application and grant a 1984-85 Off Sale Intoxicating Malt Liquor license to Friendly Folks Club, Inc., 123 East lst Ave. Motion carried unanimously. Leroux/Vierling moved to approve the application and grant a 1984-85 On Sale Non -Intoxicating Malt Liquor license to Marlene Berg, 222 East lst Ave. Motion carried unanimously. Vierling/Leroux moved to approve the application and grant a 1984-85 Off Sale Non -Intoxicating Malt Liquor license to Richard E. Cleveland, 828 East 1st Ave. Motion carried unanimously. Leroux/Vierling moved to approve the application and grant a 1984-85 Off Sale Non -Intoxicating Malt Liquor .license to Paid, Inc., 409 East lst Ave. Motion carried unanimously. Colligan/Lebens moved to approve the application and grant a 1984-85 Off Sale Non -Intoxicating Malt Liquor License to Art Berens & Sons, Inc., 123 West 2nd Ave. Motion carried unanimously. Wampach/Vierling moved to approve the application and grant a 1984-85 Off. Sale Non -Intoxicating Malt Liquor license to Juba's, Inc., 1100 Minnesota Valley Mall. Motion carried unanimously. Vierling/Colligan moved to approve the application and grant a 1984-85 Off Sale Non -Intoxicating Malt Liquor license to Superamerica Stations, Inc., 1155 East First Ave. Motion ca_-rried unanimously. Leroux/Wampach moved to approve the application and grant a 1984-85 On Sale Non -Intoxicating Malt liquor license to Cedar Fair Limited Partnership, One Valleyfai.r Drive. Motion carried unanimously. Colligan/Vierling moved to approve the application and grant a 1984-85 Off Sale Nan -Intoxicating Malt Liquor license to Holiday Stationstores, 444 East lst Ave. Motion carried unanimously. Lebens/Colligan moved to approve the application and grant a. 1.984-85 On Sale Non -Intoxicating Malt Liquor license to Pizza Huts of the Northwest, 257 Marschall Road. Motion carried unanimously. Shakopee City Council June 12, 1984 Page 4 Leroux/Lebens moved to approve the application and grant a 1984-85 Off Sale Non -Intoxicating Malt Liquor license to Brooks Superette, Inc., 615 Marschall Road. Motion carried unanimously. Colligan/Wampach moved to approve the application and grant a 1984-85 On Sale Non -Intoxicating Malt Liquor license to Northern Racing Corp., 6528 T.H.101. Motion carried unanimously. Wampach/Leroux moved to approve the application and grant a 1984-85 Off Sale Non -Intoxicating Malt Liquor license to Q Petroleum, 235 West lst Ave. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant a 1984-85 On Sale Wine license to Cedar Fair Limited Partnership, One Valleyfair Drive. Motion carried una nimou sly. Colligan/Vierling moved to approve the application and grant a 1984-85 Off Sale Intoxicating Liquor License to Pullman Club, Inc., 124 West lst Ave. Motion carried unanimously. Vierling/Colligan moved to approve the license and grant a 1984-85 Off Sale Intoxicating Liquor license to XX Corporation & Wittles, Inc., 1561 East lst Avenue. Motion caxried unanimously. Lebens/Wampach moved to approve the application arra grant a 1984-85 Off Sale Intoxicating Liquor license to Clair's Bar, Inc., 124 South Holmes. Motion carried unanimously. Leroux/Colligan moved to approve the application and grant a 1984-85 Off Sale Tntoxicating Liquor license to Family Dining, Inc., 6268 East Highway 101. Motion carried unanimously. Wampach/Lebens moved to approve the application and grant a 1984-85 Off Sale Intoxicating Liquor license to Riverside Liquors, Inc., 507 East lst Ave. Motion carried unanimously. Vierli.ng%Colligan moved to approve the application and grant a 1984-85 Off Sale Intoxicating Liquor license to Dennis P. Bruesehoff & Thomas J. Cox, 1104 Minnesota Valley Mall. Motion carried unanimously. Colligan%Wampach moved to approve the application and grant a 1984-85 Off Sale Intoxicating Liquor license to Friendly Folks Club, Inc., 122 East lst Ave. Motion carried unanimously. Leroux/Lebens moved to approve the application and grant a 1984-85 Off Sale Intoxicating Liquor license to The Weiss Company, Inc., 8522 East Highway 101. Motion carried unanimously. Lebens/Leroux moved to approve the application and grant a 1984-85 On Sale Intoxicating Club Liquor license to Veterans of Foreign Wars, 132 East lst Ave. Motion carried unanimously. Leroux/Wampach moved to approve the application and grant a 1984-85 On Sale Intoxicating Club Liquor license to Shakopee Council 1685 Home Assn., Inc., 1760 East 4th Ave. Motion carried unanimously. Wampach/Leroux moved to authorize the appropriate City officials to execute equipment purchase agreements with AT&T for the purchase of the City's present telephone system at a cost not to exceed $5,712.09. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Lebens moved to authorize execution of the agreements between the City and Cretex, Inc. for acquisition of right-of-way and easements for the construc- tion of TH 101 Frontage Road, CR89 to Cretex. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Lebens offered Resolution No. 2274, A Resolution Initiating the Vacation of Cretex Avenue in Cretex Industrial Park lst Addition, Scott County, Minnesota, and in Howe lst Addition, Scott County, Minnesota, and moved its adoption. The City Admr. summarized the resolution. Shakopee City Council June 12, 1984 " - Page 5 The City Engineer explained the location and the change in assessment and how it will affect various properties. Discussion followed. Roll Call:, Ayes; Unanimous Noes; None Motion carried. Lee Hennen, of the Capesius Agency, stated that there is no coverage a person can get under his homeowner's policy to cover damage from sewer back-ups, as it is felt it is not an insurable situation because there is no controllable item. He also suggested an impartial claims investigator to determine damages. Considerable discussion followed regarding help the City can give, additional liability incurred by the City by various alternatives and how a determination of damages and payments would be made if not based upon negligence. Leroux/Lebens moved to reaffirm Administrative Policy No. 50 establishing pro- cedures for handling damage claims and prepare a letter for City employees to hand to citizens that outlines City policy and thus avoids the situation in which the City can incur liability by the statements of an employee who is res- ponding to an unfortunate situation in which some homeowner has experienced property damage. Motion carried unanimously. Ken Anderson, of Westwood Planning and Engineering, gave a presentation on the evaluation of City streets. He pointed out his assessment of the growth possi- bilities, traffic patterns and best location for various residential collector streets. He went into more detail about the traffic flow expected at Apgar and 2nd and Scott. He said his study indicated about 501 of the trips in Shakopee are generated in Shakopee and go to another destination in Shakopee. Of the remaining vehicle trips, one-third are going north or north-east, with the re- mainder east or north-west on T.H.101 and 212. Mr. Anderson said the study was done primarily before the racetrack became a reality, but its impact was included. He said the racetrack will have a signi- ficant employment impact and that is the main reason for the recommendations for turn lanes in the business district of Marschall Road. He pointed out that there are different areas of business development in the City and each should be allowed to keep its own flavor. Discussion followed. Mr. Anderson recommended establishing dialog with Jackson Township to attempt to jointly plan for development in a general way, before the City is faced with specific requests around the proposed by-pass. Mr. Anderson went over the various alternatives for widening or building a new bridge for T.H.101. He said the aerial photography is finished and they are working on some geometric lay -outs for the purpose of sending something to the State to get their reaction. He said the Coast Guard and Corp of Engineers are also involved in any bridge reconstruction. Leroux/Vierling moved to direct staff to prepare all the necessary steps for up -dating the State Aid map, the Federal Aid Urban map and the Comprehensive Plan to incorporate this street evaluation. Motion carried unanimously. Mr. Anderson cautioned that before the mini -bypass is adopted, the costs have to be looked at realistically. The feasibility study is being prepared now. Vierling/Wampach moved to accept the Evaluation of City Streets report by West- wood Planning and Engineering. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Vierling moved to terminate the probationary status of Judith Simac effective May 28, 1984. Motion carried unanimously. Colligan/Lebens moved to authorize the appropriate City officials to advertise for one permanent part-time secretary within the pay range established for Secretaries in the 1984 Secretarial Pay Plan; said secretary to be assigned to the Engineering Dept. and work 3/5ths time or 24 hours per week. Motion carried unanimously. Lebens/Leroux offered Resolution No. 2276, A Resolution Authorizing Scott County, Minnesota, to Collect 90/ of the Total Original Assessments for Local Improve- ments, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. SI akopee City Council ® June 12, 1984 Page 6 Leroux/Colligan moved to appoint the City Clerk as Acting City Administrator from June 13 -June 15, 1984. Motion carried unanimously. Mayor Reinke asked if Council would like to see a copy of the Asst City Attorney's itemized bill. The consensus was yes, on a quarterly basis. Mayor asked for discussion regarding the Mayor or other Councilpersons using the City's car for emergency use for City business. Consensus was favorable. Mayor Reinke asked if the City was interested in a joint agreement with the County for gas purchases. The consensus was negative. Cncl. Lebens complained of the City parks not being mowed. The City Admr. will check on it. Cncl. Leroux and 'Wampach will be absent .from the next meeting, but all others indicated they will be present9 so there will be no quorum problem. Leroux/Wampach moved to adjourn to 7:00 p,m. June 19, 1984. Motion carried unanimously. Meeting adjourned at 10:40 p.m. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary 7 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESCIPA JUNE 19, 1984 Mayor Reinke called the meeting to order at 7;05 p.m. with Cncl. Vierling, Lebens and Colligan present. Cncl. Leroux and Wampach were absent. Also present were John K. Anderson, City Admr.; Judith S. Cox, City Clerk and Trevor Walsten, A ss't City Attorney. Colligan/Vierling moved to recess to the Board of Equalization meeting. Motion carried unanimously. The City Admr. said that Bob Schmidt of the Scott Courity As Office said he has received no more requests for valuation review and he has completed all the reviews he had before him. Therefore, if no one else has any requests, the meeting can be closed. Mayor Reinke asked if there was anyone in the audience who had any requests for a review of their valuation for the Board of Equalization. There was no response. Colligan/Lebens moved to close the Board of Equalization. Motion_ carried unanimously. Vierling/Lebens moved that the findings of the Board of Equalization be approved and sent to the County Auditor for certification, as of June 25, 1984. Motion carried unanimously. Lebens/Vierling moved to re -convene. Motion ca.ried unanimously. Liaison reports were given by Councilmembers. Cncl. Colligan said he heard from Mr. Bergstad of 200 Levee Drive, who informed him that he was upset over receipt of the HRA letter regarding management con- cerns. Mr. Bergstad said his was a private enterprise and the HRA has nothing to do with it. Cncl. Colligan said he would try to arrange a meeting with Mr. Bergstad, the HRA Director and himself, as HRA Chairperson. Mayor Reinke asked if there was anyone in the audiencewho wished to address the Council on any item not on the agenda. Virgil Mears, on behalf of the Scott -Carver Economic Council, said he was informed of the Council's previous consensus to not sell them the Eagle Creek Townhall. He was wondering if there was a way they could be involved jointly in any ven- ture that may be undertaken to have a fire barn in the Eagle Creek Townhall, so that they could share the space and the building costs. He said they are in need of an additional 6500 feet for the Head Start program, a food shelf and the thrift shop. He said he has some ideas about joint ventures, and would like the Council to consider the suggestion and let him know later. Cncl. Lebens said she might go along with sharing the building, but not to sell it. She said at one time that was put to the voters, and they did not want it sold. Discussion followed. Vierling%Lebens moved to direct staff to work with the Scott -Carver Economic Council to research available land and sites for their headquarters, Motion carried unanimously. Colliga n/Vierling moved to approve the minutes of May 24, 1984 and June 5, 1984 as kept. Motion carried unanimously. Vierling/Lebens moved to refer to the Finance Director the letter from Henriette Costlow, 628 Gorman, for a determination of what, if any, current water and sewer policy this request would fit in, and to come back with a recommendation. Motion carried unanimously. Colligan/Lebens moved to receive the letter from Thomas Hennen, Scott County Auditor, dated June 6, 1984 regarding automated punch card voting. Motion carried unanimously. Shakopee City Council `> June 19,1984 Page 2 7 The City Admr. stated the application for exemption from the noise ordinance by Minnesota Racetrack was in keeping with the ordinance and the information given at the neighborhood meetings. Colligan/Vierling moved to approve the request for exemptions from the Noise Ordinance by Minnesota Racetrack, Inc., which approves their application for hours of operation from 5:30 a.m. to 2:30 a.m., effective immediately and to extend to October 1, 1984 or other date as Council deems necessary. Motion carried unanimously. The City Admr. said staff of Northwestern Bell has indicated they will accept the City's offer of $4 per square foot for property in Lots 4 and 5, Block 29, which is about $15,000. Vierling/Colligan moved to authorize the sale of its portion of Lots 4 and 5, Block 29, to the Shakopee HRA for its known acquisition cost of $5,150 (without storm sewer easement). Roll Call: Ayes; Unanimous Noes; None Motion carried. Mr. Joe Topic addressed his interest in acquiring certain railroad property the City ovens. He said he has a problem with this property, as he never could get a legal description to know what the property consists of. He said in January of 1983 he received a letter from the railroad offering him 1960 square feet of property. Before he was able to act on it, he learned the railroad had sold that property to the City. Then in February of this year he received another offer from the railroad to sell him this property. So then he wasn't sure just what property was being offered. Mr. Topic said he is essentially interested in a little more parking on the south side of his building. But he doesn't think it would be beneficial to him to spend $17,500 for extra parking. He said he would like to get storm sewer through that area. He said there isn't room there for another building, it was just a matter of squaring off his property and using it for parking. He asked if the City had any plans for the property if he doesn't buy it. Mayor Reinke responded that he was sure the City would retain ownership, as it is adjacent to the library. The City Engineer stated this description of the property was done purauant to a survey for torrens proceedings. Mr. Topic said he is not in any hurry at all to purchase this property. He is happy with the situation the way it is now, although he would hope a building would not be put on it. The City Engineer said the property was holding up torrensing procedures, as the City Attorney did not want to include this parcel in the proceedings if it was going to be sold right away. Colligan/Vierling moved to table discussion of a sale of property to Mr. Topic to allow more time for staff investigation and meetings with Mr. Topic. Motion carried unanimously. Vierling/Lebens moved to authorize the purchase of a Motorola handcom for the building department, at a cost not to exceed $1,240.00. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Colligan moved to amend the budget to include $20,000 in professional services for plan check and authorize the Building Inspector to use VanSickle and Allen for structural and mechanical plan review for the Racetrack. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Vierling moved to direct staff to write a letter to the Health Dept. informing them we are well satisfied with their prompt, efficient professional service they have been providing, and wish to continue their review of plans. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Vierling moved to leave on the table the application for a 3.2 beer license from Valley Racquetball and Handball Club, Inc., and inform them that their application for a 3.2 beer licence beginning July 1, 1984 will not be acted upon until property taxes are paid as required in the City Code. Motion carried unanimously. Lebens/Colligan moved to approve the application and grant a 1984-85 On Sale Intoxicating Liquor License to The Pullman Club, Inc., 124 West lst Avenue. Motion carried unanimously. C ,I Shakopee City Council June 19, 1984 Page 3 Colligan/Vierling moved to approve the application and grant a 1984-85 On Sale and Sunday Intoxicating Liquor License to XX Corp. & Wittles, Inc., 1561 East First Avenue. Motion carried unanimously. Vierling/Lebens moved to approve the application and grant a 1984-85 On Sale Intoxicating Liquor License to Clair's Bar, Inc., 124 South Holmes. Motion carried unanimously. Lebens/Colligan moved to approve the applications and grant a 1984-85 On Sale and Sunday Intoxicating Liquor License to C.R.E. Restaurant Co., 1583 East lst Avenue. Motion carried unanimously. Colligan/Vierling moved to approve the applications and grant a 1984-85 On Sale and Sunday Intoxicating Liquor License to R. Hanover, Inc., 911 East lst Ave. Motion carried unanimously. Vierling/Colligan moved to approve the applications and grant a 1984-85 On Sale and Sunday Intoxicating Liquor License to Gerald Franklin Smith, 101 East lst Avenue. Motion carried unanimously. Lebens/Vierling moved to approve the applications and grant a 1984-85 On Sale and Sunday Intoxicating Liquor License to Friendly Folks Club, Inc., 122 East lst Ave. Motion carried unanimously. Colligan/Vierling moved to approve the applications and grant a 1984-85 On Sale and Sunday Intoxicating Liquor License to Capone's Food Shops, 1145 Minnesota Valley Mall. Motion carried unanimously. Vierling/Lebens moved to approve the application and grant a 1984-85 On Sale and Sunday Intoxicating Liquor License to S.E.L.F., Inc., 1135 East lst Avenue. Motion carried unanimously. Lebens/Colligan moved to approve the application and grant a 1984-85 Sunday Intoxicating Liquor License to VFW Post 4046, 132 East lst Avenue. Motion carried unanimously. Colligan/Vierling moved to approve the application and grant a 1984-85 On Sale Club Intoxicating Liquor License and a Sunday Intoxicating Liquor License to the American Legion, 1256 East First Avenue. Motion carried unanimously. Vierling/Lebens moved to approve the application and grant a temporary On Sale 3.2 Beer License to the St. Mark's Church, 3rd and Scott Street playground, for July 28 and 29th, 1984. Motion carried unanimously. Colligan/Lebens moved to approve the application and grant a 1984-85 On Sale Non -Intoxicating Malt Liquor License to J.B.F., Inc. dba Jerry's Pizza of Shakopee, 823 East lst Avenue. Motion carried unanimously. Vierling/Lebens moved to allocate the price of one month's worth of coffee from the Council supply fund to be used by City Hall employees and the general pub- lic, and also to contact the pop distributor who was willing to locate a pop machine in City Hall at no cost to the City. Roll Call: Ayes; Unanimous Noes; None Motion carried. Discussion ensued regarding the City's insurance coverage. Cncl. Vierling said she supported the umbrella policy because of the extent of liability the City could be faced with. The Ass't City Attorney said that most cities are going for the addition, and he would recommend the umbrella policy. Vierling/Lebens moved to accept the quotation of Capesius Agency for Employee Bonding, Public Officials Liability and General Liability and Property Insurance with limits of $1,300,000 in the total amount of $50,980.58. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Vierling moved that bills in the amount of $245,431.07 be allowed and ordered paid. Roll Call: Ayes; Unanimous Noes; None Motion carried Discussion ensued with the City Engineer regarding his recommendation that TH300 would be improved if it was local. The City Engineer explained that if the State turned back TH300, it would have a higher priority in our system than it would in the State system. He is concerned with access to the prison and would like to see it upgraded soon. Shakopee City Council June 19, 1984 7 Page 4 The City Engineer said that because of the increased cost at the local level if various State roads are turned back, it is the position of the City Engineer's Assoc. that part of this jurisdictional study has to look at the formula that disburses highway funds. Cncl. Colligan said this is something the League of Cities should be on top of. Discussion continued. Vierling/Lebens moved to approve the City Engineer's recommendations responding to the League of Minnesota Cities seven questions for local officials dated May 31, 1984, rega rding Highway Jurisdiction Study Commission hearings and the preliminary position statement by City Engineer's Associations regarding the Highway Jurisdiction Study Commission; and also to request the AMA and LMC to address the issue of disparities in highway funding when local governments have to take on the additional expense of State roads. Motion carried unanimously. Considerable discussion followed regarding the relative merits of participating in the Metropolitan Area Study to establish comparable worth positions, or to wait and see the results of that study to see if Shakopee can use the results. The City Admr. gave some further clarification about just what is included in the ranking of different jobs to try to establish the comparable worth, such as hours, risk factor, skills and number of people supervised. He said it would effectively eliminate labor negotiations except for the top rated job, because all of the rest of the positions have to have the same space maintained between them. Cncl. Lebens commented on how many problems will be created with this law. Colligan/Vierling moved to wait and not participate in the joint study effort regarding comparable worth. Motion carried unanimously. The City Admr. said another alternative for staffing the Cable Communications Advisory Commission would be to combine the part-time position with the staffing of the Energy and Transportation Committee. He said that the possibility of being able to combine with Chaska is small because they are at such a different point in their cable system. There was general agreement that regular staff needs to be relieved of these extra duties. Vierling/Colligan moved to table the questions of staffing the Cable Communications Advisory Commission to allow staff to obtain more background information from department heads regarding the combination of this duty with the staffing of the Energy & Transportation Committee, further possibilities for combination with Cha.,ka and rovenue and expenditure pro*lection;l for cable. Motion carried unanimously. Colligan/Vierling moved to transfer $479,464.82 from the PIR to the Capital Equip- ment Fund, $22,000 from the Sewer to the 1980 Improvement Fund, $49,693.57 from the General to the Community Services Fund, $39,436 from the 1973-B Improvement to the 1967 Improvement Fund, $18,565.25 from the 1973-B Improvement to the 1974 Improvement Fund, $110,826.74 from the 1973 Improvement to the 1974 Improvement Fund and $79,633.50 from the Revenue Sharing to the General Fund. Motion carried unanimously. Colligan/Vierling offered Resolution No. 2278, A Resolution Establishing the Policy for Funding Rehabilitation of Streets in the City of Shakopee. Colligan/Lebens moved to table Resolution No. 2278, to allow more time to review the resolution. Motion carried unanimously. Colligan/Lebens offered Resolution No. 2279, A Resolution Requesting the State of Minnesota Participate in the Construction of Trunk Highway 101 Frontage Road, and moved its adoption. The City Admr. summarized the resolution. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Colligan offered Resolution No. 2273, A Resolution Apporticning Assess- ments Among New Parcels Created As a Result of the Subdivision of Land Into Prahm-Coll First Addition, and moved its adoption. Roll Call: Ayes; Reinke, Lebens, Vierling Noes; None Abstain: Colligan Motion carried. Colligan/Vierling offered Resolution No. 2263, A Resolution Receiving a Report and Calling a Hearing on the Improvement of the North-South Collector Street by Roadway in Section 5, Township 115, Range 22, Scott County, Minnesota, and moved its adoption. Motion carried unanimously. Shakopee City Council June 19,1984 Page 5 Vierling/Colligan offered Ordinance No. ing a Deputy Clerk and Assigning him the moved its adoption. 7 148, Fourth Series, An Ordinance Appoint - Bookkeeping duties of City Clerk, and The City Admr. said the Finance Director suggested that the language of the law doesn't require him to be designated a deputy clerk, but simply that he be delegated the bookkeeping duties of a clerk. Therefore, he suggested changes to the title and ordinance. Vierling/Colligan moved to amend Ordinance No. 148 to be titled "An Ordinance Assigning the City Treasurer the Bookkeeping Duties of the City Clerk", and to eliminate Section I, change Section II to Section I and change Section III to Section II. Motion to amend carried with Cncl. Lebens opposed. Ordinance No. 148 as amended Roll Call: Ayes; Unanimous Noes; None Motion carried. Cncl. Lebens said she has suggested to the League a change designating Clerk A, who does the bookkeeping duties, and Clerk B who does other administrative duties. She thought this would help clarify experience in employment situations. Colligan/Vierling moved to accept the budget calendar for 1984. Motion carried unanimously. The City Engineer said that now that the engineer has brought the plans for the roadway to a more final form, it is obvious the City needs slope easement for the North/South Collector street. Resolution No. 2277 adds those slope ease- ments to the present action acquiring right-of-way for the North/South Collector Street. He added there are two easements not included in this resolution that the City hopes to acquire by negotiation. He said the proposed slope m.kes an excellent grade and improves access to abutting property. Vierli ng/Colligan offered Resolution No. 2277, A Resolution Determining the Necessity for and Authorizing the Acquisition of Certain Property by Proceedings in Eminent Domain for Purposes of Constructing a Roadway, and moved its adoption. Roll Call: Ayes; Colligan, Vierling, Reinke Noes; Lebens Motion carried. Vierling%Lebens moved to authorize the use of Mr. Bruce Covnick for initial training under the "Employee Right -to -Know Act" at a cost not to exceed $300. Roll Call: Ayes; Unanimous Noes; Noe Motion carried. Lebens/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 9:14 p.m. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary 1111 THIRD AVENUE EAST SHAKOPEE, MN 55379 - 445-1273 RECEIVED JUN 2 9 1984 CITY OF SHAKOFEE June 26, 1984 The Tenants and Sta64 of Front Steps Apa &encs invite you to join ups 6m an Open Howe Cetebrcction the a6ty - noon o6 Juty 8th, 1984, between the houAz o6 3:00 and 6:00 PM. (July 15th i6 weathe t inte&6enez) . We w,ia be providing barbecued Good, %e6re,6hments and a chance to become better acquainted. We hope to see you there! S.tnceret y, 1�4c 0,4 Front Steps Apartments 1111 Third Avenue East Shakopee, MN 55379 445-1273 WAYNE G. POPHAM ROGER W. SCHNOBRICH DENVER KAUFMAN DAVID S. DOTY ROBERT A. MINISH ROLFE A. WORDEN G. MARC WHITEHEAD BRUCE D. WILLIS FREDERICK S. RICHARDS G. ROBERT JOHNSON GARY R. MACOMBER ROBERT S. BURK HUGH V. PLUNKETT, III FREDERICK C. BROWN THOMAS K. BERG POPHAM, HAI K, SCHNOBRICH, KAUFMAN & DOTY, LTD. 4344 IDS CENTER MINNEAPOLIS, MINNESOTA 55402 TELEPHONE AND TELECOPIER 612 -333-4800 BRUCE D. MALKERSON JAMES R. STEILEN JAMES S. LOCKHART ALLEN W. HINDERAKER CLIFFORD M. GREENE D. WILLIAM KAUFMAN DESYL L. PETERSON MICHAEL O. FREEMAN THOMAS C. D'AOUILA LARRY D. ESPEL JANIE S. MAYERON DAVID A. JONES LEE E. SHEEHY LESLIE GILLETTE MICHAEL T. NILAN Mayor and City Council City of Shakopee Shakopee, MN 55379 ROBERT C. MOILANEN STEVEN G. HEIKENS THOMAS F. NELSON THOMAS J. RADIO DAVID L. HASHMALL KATHLEEN M. MARTIN JOHN C. CHILDS DOUGLAS P. SEATON BRUCE B. Mc PHEETERS GARY D. BLACKFORD SCOTT E. RICHTER GREGORY L. WILMES ELIZABETH A. THOMPSON OF COUNSEL FRED L. MORRISON June 22, 1984 Re: Loan Agreement With Twin City Federal Dear Mayor and City Council: 2060 PETRO-LEWIS TOWER 717 SEVENTEENTH STREET DENVER,COLORADO 80202 TELEPHONE AND TELECOPIER 303 - 292 -2660 SUITE 802-2000 L STREET, N. W. WASHINGTON, D. C. 20036 TELEPHONE AND TELECOPIER 202 -887-5154 E a JUN 2 5 1984 CITY F Minnesota Racetrack, Inc. was able to close the loan agreement with Twin City Federal on Friday, June 15, 1984 and file it with the Minnesota Racing Commission as required by the license. This would not have been accomplished without your assistance and the hard work of the City staff, City Attorneys and bond consultants. On behalf of myself and Minnesota Racetrack, Inc., I thank you and your staff and consultants. Your time and support will be rewarded when the racetrack opens and provides new jobs, tax base, and many other benefits to the present and future citizens of Shakopee. BDM/j f cc: 'Mt John Anderson Mr. Brooks Fields, Mr. Brooks Hauser, 4601] Very truly yours, Bruce D. Malkerson President of Minnesota Racetrack, Inc. Vice -Pres. of Minnesota Racetrack, Inc. N LL -111 1 0] I[: ___ b league of minnesota cities June 20, 1984 TO: Mayors, Mana ers, Cle, FROM: Donald A. S SUBJECT: Reappointment of Legislative Study Committees and Legislative Contacts Enclosed please find forms to be used to indicate interest in membership on LMC Legislative Study Committees for the 1984-85 legislative session and for assignment as a Legislative Contact for League lobbying activities during that session. It is important to take time now to indicate interest for these positions in advance of the convening of the 1984 Legislature. You will note that we have combined the Personnel, Pensions and Labor Relations Committee with the Public Health and Safety Committee, with the resulting new title of that committee being Personnel and Public Safety. These are the major study committees which will be active in the LMC legislative policy development for the next two years. Please note that membership on these committees requires a two-year term of service, ending June, 1986. The committees are a vital part of the League's program and efforts to address city issues at the legislative level. The legislative contact system is one on which the League depends for local response to legislative issues during session. It also is a vital part of the League's legislative program, and you are encouraged to apply for these positions as well. The League attempts to have a wide distribution of Legislative Contacts throughout the state in order to make sufficient notice available to legislators of local interest in pending legislation. Also enclosed please find a list of the upcoming regional meetings for late August through September. The League is now contacting host cities to send invitations to cities in the surrounding area to encourage their participation in those meetings. You should be hearing from the host cities within the next month. If you receive an invitation from a host city, but feel it would be more convenient to go to another site for a regional meeting, please contact that particular city. - OVER - 1 83 university avenue east, st. paul, minnesota 551 01 (81 2) 227-5800 Page 2 Memorandum June 20, 1984 This year's regional meetings will concentrate on two very important areas of state activity: economic development and assistance to local communities and businesses and implementation of the comparable worth requirements at the local level. In both the afternoon and evening sessions, the League intends to have presentations to city officials by the state departments responsible for these activities. I'm sure you will want to schedule time for staff and councilmembers to be at these meetings since both of these areas are of vital importance to cities, and in the later case, there is a deadline for city implementation of pay equity plans for city employees to be submitted to the state. The League will be working with the Department of Personnel to plan for these presentations, both in the afternoon and evening sessions of this year's regional meetings. Finally, the League will also be asking member cities at regional meetings to help us set goals and develop long-range strategic planning for the League. That particular request for participation is still in the planning stages but will be a part of the evening program this year. The district coordinator program that has been a part of the League lobbying effort for the past two years will be in operation again for the 1984-85 legislative session. We will be re -contacting currently serving District Coordinators in over 20 state senate districts during the next months to determine their interest in continuing in that program. Following the November elections, the League may be contacting other city officials throughout the state to determine if there are additional districts where we can establish district coordinator programs. You will hear further from us on that matter. Attached please find a notice of public hears be held in June on possible changes in forest taxation. 3Uete hearings are to be held by the Legislative Advisory Task �Forceest Taxation. The other hearings also to be held this month areation grants for rural development. These grants are ava' e through the Governor's Council on Rural Development. P se consult the attached memo for details. DS:mk 1 ilii 401 ill]] L7N league of minnesota cities LEAGUE LEGISLATIVE STUDY COMMITTEES The League of Minnesota Cities legislative study committees are being reorganized following the annual conference. These study committees will each be meeting three or four times (starting before regional meetings in September) to develop legislative policy for the 1984-1985 legislative session. The committees will conclude the 1984 work by the end of October, and the League membership will vote on the proposed policies at the annual League Legislative Conference on January 29-30, 1985. The committees will repeat a briefer cycle of meetings in the fall of 1985 to update the policies for the 1985 portion of the legislative session. IF YOU WISH TO SERVE ON A LEAGUE LEGISLATIVE STUDY COMMITTEE AND/OR HAVE SUGGESTIONS FOR ITEMS FOR STUDY, Please complete this form and return it to the annual conference information desk, or mail it to the League by July 6. The President of the League will appoint study committee members and, as in the past, an attempt will be made to balance the membership of the committees between larger and smaller cities and cities from throughout the state. I WOULD LIKE TO SERVE ON ONE OF THE FOLLOWING LEAGUE LEGISLATIVE STUDY COMMITTEES (indicate preference and priority by 1,2,3, etc.) Revenue Sources (State aid and credit payments to cities, levy limits, and other issues affecting city finances Personnel and Public Safety General Legislation and Government Structure (including data privacy, open meetings, election laws, etc.) Land Use, Environment, Energy and Transportation Development Strategies (tax increment financing, industrial revenue bonding, other financial methods for community development and capital improvement) WHETHER OR NOT YOU INDICATED ABOVE A DESIRE TO SERVE ON A STUDY COMMITTEE, PLEASE COMPLETE THE REST OF THIS FORM. 1 80 university avenue east, st. paul, minnesota 551 01 (61 2] 227-5600 Page 2 Legislative Committee Study Form The League should develop legislative policy on the following legislative issues: Name Title Address City Telephone AH:mk Zip Code C-1 LI NMI LU-11 league of minnesota cities LEGISLATIVE CONTACT FORM This form must be returned if you would like to be a Legislative Contact for the 1984-85 session of the Minnesota Legislature. A follow-up mailing will be made after the November elections to obtain additional information from you. League of Minnesota Cities Legislative Contact receive a free subscription to the weekly Legislative Bulletin service. As a Legislative Contact you will be expected to contact your legislators on major issues of state-wide concern. You will be briefed in advance of these contacts by League of Minnesota Cities staff through the Legislative Bulletin, "Action Alerts", and personal contact by phone and meetings in your area. If you wish to serve, return the portion below Joel Jamnik, League Legislative Counsel, at the address below. YES! I WANT TO BE A LEAGUE OF MINNESOTA CITIES LEGISLATIVE CONTACT PERSON Legislative District Name of Senator Name of Representative My Name My Title My City My Home Phone AC MY Work Phone AC AH:mk Zip I 83 university avenue east, st. Paul, minnesota 551 01 [61 23 227-5600 LL=11 LLU10 league of minnesota cities AH:mk 1984 League of Minnesota Cities Regional Meetings Tuesday, August 28, 1984 Roseau Wednesday, August 29, 1984 Twin Valley Thursday, August 30, 1984 Herman Tuesday, September 4, 1984 Chisholm Wednesday, September 5, 1984 Barnum Thursday, September 6, 1984 Breezy Point Wednesday, September 12, 1984 Paynesville Thursday, September 13, 1984 Elk River Tuesday, September 18, 1984 Luverne Wednesday, September 19, 1984 Cottonwood Thursday, September 20, 1984 New Ulm Tuesday, September 25, 1984 Rochester Wednesday, September 26, 1984 Lonsdale 4t /ffy 14e,11M a ��- 1 80 university avenue east, st. paul, minnesota 551 01 C61 2) 227-5600 Names submitted for league and AMM Standing Committees for 1982 and 1983. 2/1/82 League of Minnesota Cities Colligan - Gov't. Structure and Gen. Legislation Lebens - Land Use Environment, Engergy & Transportation John A. - Revenue Sources AMM John - Finance Vierling - Metro Agencies Colligan - Gen. Legislation MEMO TO: John K. Anderson, City Admin. FROM: Judith S. Cox, City Clerk RE: - Vacation of Cretex Avenue. DATE: June 29, 1984 INTRODUCTION: Cretex Companies, Inc. has asked the City to vacate Cretex Avenue in exchange for having given the City an easement needed for the construction of the 101 Frontage Road. BACKGROUND: Proper notice has been given. The City Engineer recommends vacating the road but retaining the entire road right-of-way as easement for future sanitary sewer. ALTERNATIVES: a] Vacate road. b] Don't vacate road and pay for easement from Cretex Companies, Inc. RECOMMENDED ACTION: Offer Resolution No. 2280. JSC/bn I RESOLUTION NO. 2280 A RESOLUTION VACATING THAT PART OF CRETEX AVENUE IN CRETEX INDUSTRIAL PARK IST ADDITION, SCOTT COUNTY, MINNESOTA AND IN HOWE 1ST ADDITION, SCOTT COUNTY, MINNESOTA WHEREAS, it has been made to appear to the Shakopee City Council that Cretex Avenue lying within Cretex Industrial Park 1st addition and in Howe lst addition no longer serves any public interest or use save and except for the maintenance of public utilities; and WHEREAS, a public hearing to consider said vacation was held in the Council Chambers of the City Hall in the City of Shakopee at 7:45 p.m. on the 3rd of July, 1984; and WHEREAS, two weeks' published notice has been given in the SHAKOPEE VALLEY NEWS and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Court House, on the bulletin board in the Shakopee City Hall and on the bulletin board at the Shakopee Public Utilities; and WHEREAS, all persons desiring to be heard on the matter were heard at the public hearing in the Council Chambers in the City of Shakopee; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1] That it finds and determines that the vacation herein- after describer is in the public interestand serves no further public need as a street, 21 That all that part of Cretex Avenue lying within Cretex Industrial Park 1st Addition, Scott County, Minnesota and within Howe 1st Addition, Scott County, Minnesota be, and the same hereby is vacated, 31 That the City reserves, however, to the City of Shakopee its licensees and franchise holders a perpetual easement on, under and over the said vacated street for utilities with the right to install, maintain, repair, lay and re- lay the utilities by the City, its licensees and franchise holders. 4] After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1984. Mayor oF t o City o S a opee 4 4 34 36) I vauEY FAIR \ ! 1 AMUSEMENT PARK \ H L U E L AJU �. IRE V47 \ to +! \ \ — e. H ASP ----- lLE t \ .RLS 24 MAR S ADD' a D D'14 1� t ::OSC NIKES i �I j �` _ H�GHTTN 'HIVEF"t VIEW 1 �c 2N0 ADDN ESTATES� f .,__ _A. s�.......,._.—.•::.mom.,,..,.. -._ - `` I5� :,- /0 MEMO TO: John K. Anderson, City Administrator FROM: Barry Stock, Adm. Aide/Transit Coordinator RE: Dial -A -Ride Bid Specifications DATE: June 29, 1984 Introduction: In order to attract transit service providers for the City of Shakopee's Dial -A -Ride (D-A-R)transit program the appropriate bid specifications addressing the desired level of service have been drafted. At its June 21, 1984 meeting the Energy and Trans- portation Committee reviewed the attached bid specifications. They have recommended that City Council approve the bid specifi- cations and to proceed with the competitive bidding process. Background: A major contributing factor to the success or failure of Shakopee's transit system will involve the appropriate selection of a service provider. Prospective transit providers will use these guidelines to determine whether or not they have the cap- ability for bidding on the D -A -R service in Shakopee. Alternatives: 1. Approve D -A -R specifications as submitted. 2. Amend D -A -R specifications and recommend approval. 3. Deny approval of D -A -R specifications. 4. Take no action. Recommendation: Staff recommends alternative No. 1. Action Requested: Move to approve D -A -R specifications and authorize the appropriate city officials to advertise for bids. lD CITY OF SHAKOPEE DIAL -A -RIDE SPECIFICATIONS OFFICE OF THE CITY ADMINISTRATOR CITY OF SHAKOPEE 129 EAST FIRST AVENUE SHAKOPEE, MINNESOTA 55379 (612) 445-3650 CITY OF SHAKOPEE NOTICE FOR BIDS NOTICE IS HEREBY GIVEN: The Cfty of Shakopee, Minnesota will receive bids at City Offices, 129 East lst Avenue, Shakopee, Minnesota until 10:30 A.M. on July 30, 1984 at which time they will be publicly opened in the Council Chambers of City Hall, 129 East 1st Avenue, Shakopee, Minnesota by the City Clerk and City Planner; will then be tabulated and will be considered by Council at 7:30 P.M., or thereafter on August 7, 1984 in the Council Chambers at the Munciipal Building of such City for the following: Dial -A -Ride Transit System for City of Shakopee, Mid. Consisting of: A community -centered transit service that is custom-- designed for residents of Shakopee. Dial_ -A -Ride pro- vides door-to-door rides under the "shared ride" con- cept. All trips are coordinanted to carry as many pas- sengers as possible and as inexpensively as possible. All bids submitted must be enclosed in a sealed envelope clearly marked, "Bid proposal for Shakopee Dial -A -Ride Transit System." All bids shall be accompanied by a cash deposit, cashier's check, bid bond or certified check, payable to the City of Shakopee for not less than $5,000.00. City 6ouncil of the City of Shakopee reserves the right to reject any or all bids, to waive irregularities and to award the contract in the best interest of the City. Plans and Specifications may be obtained from the City of Shakopee, 129 East First Ave., Shakopee, MN 55379. /s/ Judith S. Cox City Clerk CITY OF SHAKOPEE Published in the: Shakopee Valley News on: July 5 and July 11, 1984 s CITY OF SHAKOPEE DIAL -A -RIDE SPECIFICATIONS 1. General a. The Dial -A -Ride Program is a community -centered transit service that is custom-designed for residents of Shakopee. Dial -A -Ride provides door-to-door rides under the "shared ride" concept. All trips are coordinated to carry as many passengers as possible and as inexpens- ively as possible. The program is geared to reducing traffic and parking problems, conserving energy and to improve air quality. b. The proposed service is funded 100 percent of ',he deficit by the "Metropolitan Transit Service Demonstration Program" established by the legislature, Minnesota Statute 1982, 174,265. 2. Contract a. Award The awarding of the contract by the City of Shakopee shall be subject to prior approva]. by the Vlin�iesota Department of Transportation. b. Duration The contract will be approximately 20 months in length. It will begin approximately August 8, 1984 and terminate approximately April 9, 1986. Actual operation will be for approximately 18 months in length. Total service 3. 4. ova hours not to exceed 9,594 hours for the contract period. This includes 300 hours for marketing and training as directed by the City. C. TermiLa i -Q (1) The City may terminate the contract with 30 days advance written notice, if the Contractor fails to comply with the provisions of the contract. (2) The City may terminate the contract at any time if funding of the program becomes unavailable through the State of i°iinnesota, prior to the expiration of the contract. Program Service Area a. The sys'tem's service area for origins and destinations shall be operated within the city limits of: City of Shakopee. b. Service Area will continue to be. within the city limits of Shakopee (See Exhibit 1) for the 18 month demonstration, unless otherwise directed by the City. Program Operating Sc us a. Operating time shall be established by City and may be changed by the City to provide: tine best possible servi: to the public. b. Operating time will be the }.(.urs of, 6.00 A.M. to 6:00 : P.M., five days per week, 11onday i ridgy. The system will not operate on fedi?ral h,,lidays. C. Total service hours permitted be a minimum of 18 hours per, day (combined vehicle time) rcrnday through -3 - Friday during the 18 month demonstration period unless otherwise directed by the City. 5. Fare Structure a. The fare structure shall be determined by the City. The fares are as follows: (1) $1.00/ride for 24 hours or more advanced reservation. $ .75/ride for 24 hours or more advanced reservation for Sr. Citizens and students under 18 with proper identification. (2) $1.50/ride for 2-24 hours advanced reservation. $1.10/ride for 2-24 hours advanced reservation for Sr. Citizens and students under 18 with proper identification. (3) $2.00/ride for 0-2 hours advanced reservation. $1.50/ride for 0-2 hours advanced reservation for Sr. Citizens and students under 18 with proper identification. b. The Contractor shall use the form as will be provided by the City to assure an accurate method of accounting of the fares collected. 6. C. jecl on of Fares a. All revenues derived from the operation of the transit system shall be and remain from the initial receipt thereof the absolute property of the City and the treatment of such revenues by the Contractor including collection, banking and the accounting shall be as directed by the City. -4- 7. Billin� a. T -he Contractor agrees to participate in all marketing plans as set forth by the City. These plans could include but are not limited to: (1) Name of the Transit Service (2) Advertising Photographs (3) Some Type of Vehicle Classification. (a) Decal designs and lettering. (b) Magnetic promotional signs. (c) Vehicles must be available for marketing services no later than 30 days prior to the implementation date which is September 17, 1984. (d) The contractor will be reimbursed according to the bid submitted by the hour for the services if and when requested by the City. b. The Contractor will not share in the cost for the marketing materials or preparations; however, the Contractor will supply the vehicles to carry out the plan. 8. Record -Keeping, and Data Collection The Contractor agrees to keep complete records as required by the Department of Transportation and/or the pity of Shakopee. All records pertaining to the transit service will be open to inspection by officials of the City of Shakopee and Department of Transportation, during regular business hours. -5- 9. Service Pcka. a. The Contractor shall furnish the necessary office space, garage facilities, equipment, utilities and personnel sufficient to provide daily transportation of passengers. b. The Contractor shall be required to meet all requirements as established by City Ordinance and all other requirements required by the City, State, and Federal Government. C. The Contractor is responsible for all maintenance and operating costs of the Dial -A -Ride System. d. The Contractor is required to provide all scheduling for radio and telephone dispatching, including a separate local (Shakopee) telephone number for the program. All vehicles in service must have a two way communciation system. e. All bidders must submit a bid to include option 1 of this section. A seperate bid may be submitted by the bidder for option 2 if they feel it is more cost efficient to do so. All bids submitted shall be based on a per hour rate for the total service package as provided for in these Dial -A -Ride specifi- cations. Option 1: The Contractor is required to locate necessary office space and garage facilities within the city limits of Shakopee. Garage facilities for the storage of -6 - Dial -A -Ride vehicles shall be heated at all times, the temperature of which shall not ball below 40 degrees F. The Contractor shall also provide all tools and supplies necessary for routine maintenance and cleaning of such vehicles and facilities. Option 2: The Contractor is required to provide necessary office space and garage facilities sufficient to provide the daily trans- portation of passengers. Garage facilities for the storage of Dial -A -Ride vehicles shall be heated at all times, the temp- erature of which shall not fall below 40 degrees F. The Contractor shall also provide all tools and supplies necessary for routine maintenance and cleaning of such vehicles and facilities. f. The Contractor must make available two vehicles (minimum 12 passenger maximum 24 passenger). At least one vehicle must be handicapped equipped with at least one three point wheel chair tie down. This .vehcile must be available at all times during designated service hours. One back-up vehicle in addition to the two aforementioned vehicles must be available for service within one hour. Cost of which is to be reflected r -7- in the hourly bid. g. All vehicles provided by the Contractor must be equipped with fare boxes. h. All Capital and operational costs will be the responsi- bility of the Contractor. These costs must be included the hourly bid. i. All vehicles must be maintained in good working condition with interior and exterior appearance kept in a condition acceptable to the City and the State of Minnesota. j. Any other responsibility related the Dial -A -Ride operation not specified. k. Standard Dial -A -Ride vehicles provided by the Contractor shall meet the following minimum specifications: 12 passenger capacity, forward facing seats, air conditioning, 72" interior headroom, front entry door clear opening 72" high x 24" wide, rear emergency door opening 55" high x 35" wide, front and rear heaters, door exit lights, interior lighting system and tinted glass windows. The handicapped accessible vehicle to be provided by the Contractor shall meet the following minimum specifications: 12 passenger capacity, air conditioning, 72" interior headroom, front entry door clear opening 72" high x 24" wide, handicapped door opening 52" high x 45" wide, one three point wheel chair tie down which meets State and Federal Regulations, automatic r -8- lift with a minimum usable platform width of 30" and a' minimum usable platform length of 37 1/2", front and rear heaters, door exit lights, interior lighting system and tinted glass windows. 1. The bidder shall provide on the attached statement qualifications form the following information: Name, make, model and specifications of the vehicles he/she intends on providing for the Shakopee Dial -A -Ride service. m. The bidder shall ensure that the above vehicles are in conformance with State and Federal laws governing such services and equipment. 10. Personnel Bidder shall furnish qualified, licensed and responsible drivers necessary for the safe operation of buses used in providing service and shall furnish all other personnel necessary for continued operation of service, including but not limited to dispatching, maintenance, cleaning and washing, operations and maintenance accounting, legal., clerical and managerial personnel and will assume all labor and other contractual obligations incident thereto. (1 ) Drivers shall: -hold a current Minnesota Class B Driver's License; -be able to read and write the English language; -have knowledge of streets and major activity centers in Shakopee area; -have knowledge in the use of handicapped lift and -9- securement devices; -have knowledge and ability to perform general vehicle maintenance; -keep simple records and make reports; -be neat in appearance; -cater to the special needs of senior citizens, handicapped persons, children, etc.; -willingly assist public passengers -deal courteously and effectively with passengers and the public; -be informed that they are responsible for the lives of public passengers; -a physicians statement of` physical examination is required; -have a police check and motor vehicle record check (to be done by the City). Anyone convicted within five (5) years prior to employment of (a) a crime involving harm to a person or (b) driving while under the influence of intoxicating liquor or non -intoxicating malt beverages or (c) careless or reckless driving shall riot be considered for employment. Bidder shall certify to the City that each driver has been properly trained and licensed and is physically, mentally and legally qualified to operate the vehicle and to assist passengers. No person shall drive.a transit vehicle without this certification. Bidder must provide the necessary documentation which states -10 - that all employees operating in conjunction with the Shakopee Dial -A -Ride system are bonded by a surety company. The manager shall not permit a driver to drive if the driver has consumed intoxicating liquor or non -intoxicating liquor or non -intoxicating malt beverages or a drug within eight hours prior to the time he/she begins driving or if' the driver is intoxicated or is under the influence of a drug which would influence driving ability when he/she is to begin driving. (2) Dispatcher shall: -know the location of streets of the City of Shakopee; -handle the public in a courteous manner under all conditions It is specifically understood that all personnel furnished by bidder in connection with the performance of service shall be and remain the employees of the bidder and not the City. Bidder shall pay all wages, salaries, fringe benefits, social security taxes, worker's compensation and unemployment compensation or other contributions as required by law. Bidder shall be considered an independent contractor as the terra is used under the laws of the State of Minnesota. 11. Supervision All services to be performed for the City by the Contractor pursuant to the terms of the contract shall be supervised by such employee, agent, or officer of the City as the City Administrator shall designate. -11- 12. Insurance a. Liability Insurance (1) The Contractor shall provide insurance under a primary policy, coverage shall include bodily injury insurance in the amount of at least $200,000 for each person and at least $600,000 for any number of persons included in bodily injury. Property damage insurance shall also be provided by the contractor in the amount of at least $100,000. In addition to these coverages an umbrella excess liability policy in which the City of Shakopee is to be included as an additional insured shall be provided by the contractor in the amount of at least $1,000,000. Such policies must arovide for a 10 day notice to the City of any change, cancellation or lapse of such policy. (2) The Contractor shall further guarantee to save the City and State harmless and indeminify the City and State for any and all laws, claims, suits, judgements, and recoveries which may be asserted, made or may arise or be had, brought or recovered against the City and State by reason of any of the foregoing claims; and that he shall immediately appear and defend the same at this own cost or expense. (3) Prior to the. effective date of the contract the Contractor shall file a copy of such policies -12 - with the City. b. Worker's Compensation 1) The Contractor will at all times keep fully insured at his own expense all persons employed by him in connection with performance of this contract as required by the laws of the State of Minnesota relating to Worker's Compensation Insurance and shall hold the City and the State and harmless from liability from any cause that may arise by reason of injuries to an employee of the Contractor who may be injured while performing work or labor necessary to carry out the provisions of the contract. Such policy must provide for thirty (30) days notice to the City of any change, cancel- lation, or lapse of such policy periods. (2) Prior to the effective date of the contract the Contractor shall file a copy of the such policy with the City. C. Performance Bond 1) Before the contract shall be valid and binding against the City, the Contractor shall enter into a performance bond with the City of Shakopee for the use of said City and also for .the use of anyone who may perform or cause to furnish any skill, labor, equipment, or material in the execution of such contract which bond shall be signed by the Contractor with a surity company -13 - and shall be in the amount of $20,000 which bond shall at all times be kept in full force and effect for the term of the contract. Such policy must provide the thirty (30) days notice to the City of any change, cancellation, or lapse of such policy. 2) The conditions of such bond shall be that the Contractor shall fully and faithfully perform all conditions of the contract and these specifi- cations; shall pay anyone who may perform or cause to be performed any work of labor, or cause to be furnished any skill, labor, equipment, or material in the execution of contract; and such bond shall provide that the full amount thereof shall be forfeited upon contractors failure to comply therein. d. Bid Bond This bid shall be accompanied by a cash deposit, cashier's check, bidders bond or certified check in the amount of $5,000, payable to the City of Shakopee. No proposal shall be considered unless accompanied by such deposit. As soon as a contract is awarded, all deposits shall be returned to the bidders, except that of the successful bidder, which shall be retained until the contract has been signed and the bonds of the Contractor have been filed, approved, and accepted which shall be within ten (10) days of notice of award of the contract. -14 - If t:e successful bidder shall fail to enter into such contract in accordance with his accepted proposal or ihall fail to furnish the required bond within ter, (10) days from notice of award, his deposit shall be; forfeited to the City of Shakopee as liquidated r.amages. The next best proposal shall then be considered the successful bid, and, at the discretion of the City Council, the contract may be awarded to the bidder submitting that proposal. 13, ublettin? fl_r Assignrr'en ts Cori rac a. No assignment or subletting of this contract, all or in part will be permitted without authorization of the City and the State of Minnesota. b. The Contractor alone will be held responsible for full and faithful performance of the contract. 14. Non -Discrimination a. In hiring of common or skilled labor for the perfomrance of work under the contract, the Contractor, any subcon- tractor, material supplier, or vendor shall not, by reason of race, creed, age, or color discriminate against any person or persons who are citizens of the United States who are qualified and are available to perform the work to which such employment relates. b. The Contractor, any sub -contractor, materials supplier or vendor shall riot, in any manner, discriminate against, or intimidate, or prevent the employment of any such person or persons, or on being hired, prevent or conspire -15 - to prevent any such person or persons from the performance of work under any contract on account of race, color, age, or creed. c. Any violation of this section shall be a misdeamenor. The contract may be cancelled or terminated by the City and all money due, or to become due, may be forfeited for a second or any subsequent violation of terms or conditions of the contract. 15. Contractor to Make Examination a. The Contractor shall make his own examination, investi- gation, and research regarding the proper method of doing the work, and all conditions affecting the work to be done and the labor, equipment, and materials needed thereon, and the quantity of work to be performed. b. The Contractor agrees that he has satisfied himself by his own investigation and research regarding all such conditions and that his conclusion to enter into the proposed contract is based upon such investigation and research. c. The Contrator shall make no claims against the City because of any of the estimates, statements, or inter- pretations made by any official, officer, or agent of the City that may prove to be in any respect erroneous. d. The Contractor soley assumes that risk of all conditions, foreseen and unforeseen and agrees to complete the work without additional compensation under whatever circumstances which may develop other than as herein -16 - provided. 16. Forms The following forms must be submitted with the bid proposal. a. Fid Proposal Form. The Contractor must submit his bid on the form provided by the City of Shakopee. b. O.A.S. Compliance Form. C. Affidavit. of Non -Collusion. d. Affirmative Action Form. e. Statement of Qualifications Form, Exhibit 1 City of Shakopee \ t � n V x , P 1 c i ` Y 1 y ti<. � r, I CITY OF SHAKOPEE P R O P O S A L F 0 R SHARED RIDE PARA TRANS I T SYSTEM Date The Honorable Mayor and Members of the City Council City of Shakopee 129 East lst Ave. Shakopee, Minnesota 55379 Gentlemen : The undersigned, as bidder, hereby proposes and agrees to enter into a contract with the City of Shakopee for a Shared Ride Para Transit System. I/We propose to supply all labor, equipment and all other part- iculars as specified in the City' s plans and specifications for the sum of : Option 1 : To be bid on by all bidders . (See page 5 of bid specifications ) PER HOUR RATE: $ /PER VEHICLE Option 2 : (See page 6 of bid specifications ) PER HOUR RATE: $ /PER VEHICLE This bid is accompanied by Bidder' s Bond or Certified Check in the amount of $5 , 000 . 00 . Bidder further agrees to supply a Performance Bond in the amount of $20, 000 . 00 , if he/she is the successful bidder. Name of Company (Bidder ) By Signature Its Address Telephone Number _-_------_-_- O. S.H.A. COMPLIANCE EMPLOYEE HEALTH, SAFETY, AND WELFARE The Contractor shall provide and maintain all sanitary and safety accommodations for the use and protection of his em- ployees as may be necessary to provide for their health and welfare and comply with State, Federal, and local codes and regulations, as well as those of other bodies and tribunals having jurisdiction. Employee safety and sanitation facility regulations are set forth in M. S. 182 and in the Department of Labor and Industry' s Labor Safety Code ( llsc. 73-75 ) . Legal Name of Person, Firm or Corporation By Address _ I i Date I AFFIDAVIT OF NON-COLLUSION: I hereby swear (or affirm) under the penalty for perjury: 1. That I am the bidder (if the bidder is an individual ) , a partner in the bidder (if the bidder is a partnership) or an officer or employee of the bidding corporation having authority to sign on its behalf (if the bidder is a corp- oration ) : 2. That the attached bid or bids have been arrived at by the bidder independently, and have been submitted without col- lusion with, and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies , equipment or services described in the invitation to bid, designed to limit independent bidding or competition: 3. That the contents of the bid or bids have not been commun- icated by the bidder or its employees or agents to any per- son not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids, and will not be communicated to any such person prior to the official open- ing of the bid or bids; and 4 . That I have fully informed myself regarding the accuracy of the statements made in this affidavit. Signed Firm Name Subscribed and sworn to before me this day of 19 Notary Public My Commission expires 19 Bidder ' s E. I . Number (Number used on Employer' s Quarterly Federal Tax Return, U.S . Treasury Department Form 941 ) : CITY OF SHAKOPEE AFFIRMATIVE ACTION POLICY AFFIRMATIVE ACTION COMPLIANCE FORM By the City Council In accordance with the policy established by Council Resolution No. 1006 "Affirmative Action Program" , the City of Shakopee shall insure that every person be given full and equal opportunities for employment, training, and promotion. This policy shall include all City government departments and related functions . It shall be the policy of the City of Shakopee that no individual shall be discriminated against with respect to compensation, terms, conditions or other privileges of employment because of race, color, religion, creed, sex, national origin, disability, or martial status. It shall be the policy of the City of Shakopee to require that all major contracts with the City require the Contractor to practice affirmative action policies necessary to assure equal employment, opportunity in all aspects of employment, irrespective of race, creed, color, religion, sex, national origin, disability, or marital status . CERTIFICATION BY BIDDER Bidder ' s Name: Address : Certification--The above Contractor or Vendor now has an established Affirmative Action Program. Name and Title of Signer (Please print or type ) Date Signature I i L STATEMENT OF QUALIFICATIONS Provide in detail information relative to the sections listed below. Attach additional comments if more space is required . Similar Contracts : Equipment : Corporate History: Comments : Signed: Firm flame: Date: Memo to: Mayor and City Council From; John K. Anderson, City Administrator RE : Kmart and Racetrack Tax Increment Districts Date : June 29, 1984 An explanation of the attached will be made by Mr. Casserly at the Council meeting Tuesday evening. JKA/jsc City of Shakopee, Minnesota Tax Increment Bonds—Schedule A Issue Date 9/ 1/1984 Settle Date 9/ 1/1984 1st Car. 3/ 1/1985 Date Frin Cpn % Interest Total D.S. Avail Revs Cum Bal 3/ 1/1985 0 ,000 249,975.00 249,975.00 432,922.50 182,947.50 9/ 1/145 365,ON 9.000 249,975.00 614,975.00 432,922.52 895.00 3/ 1/1986 0 .ON 233,550.00 233,55'0.00 432,922.50 200,267.50 9/ 1/1986 400,@@@ 9.000 233,550.00 633,550.00 432,922.50 -360.e0 3/ 1/1987 0 .000 215,550.00 215,550.00 432,922.50 217,012.50 9/ 1/1987 435,000 9.000 215,550.0@ 650,550.@@ 432,9-22.50 -E.15,e0 3/ 1/1988 0 .000 195,975,00 195,975.00 432,9=2.50 236,332.50 9/ 1/1988 470,N0 9.000 195,975.00 665,975.P 432,922.50 3.280.0" 3/ 1/1989 0 .0O 174,825.0@ 174,8205.M 432,922.50 251_,377.50 9/ 1/1989 520,000 9.000 174,825.N, 694,825.00 /-32.922.9 -525.0+ 3/ 1/1990 0 .000 151,425.00 151,425,00 432,9222.5{0' 280,972.50 9/ 1/1990 560,N0 9.000 151,425.00 711,425.00 432, 922.50 2.470.01 3/ 1/1991 0 .000 126,225.0@ 126,225.00 432,92?50 ?09,167.5@ 9/ 111991 615,000 9.e@0 126,225.N 741,225.e2 432,922.50 865.0A 3/ 1/1992 0 .000 98,550.00 98,55@.00 432,922.50 335,237.50 9/ 1/1992 670,000 9.0@@ 98,550.00 768.550.00 432.922.50 -3'30.ee 3/ 1/1993 0 .000 68,400.00 68,LN.00 432,922.50 364,132.50 9/ 1/1993 730,000 9.000 68,400.00 798,400.00 432,W2.5@ -1,345.@0 3/ 1/1994 0 .000 35,550,00 35,55@,00 432,922.50 395,027.50 9/ 1/1994 790,000 9.000 35,550.@0 825,550.00 432,922.5@ 3,49. 5,555,000 3,100,050.00 8,655,050.00 8,65%450.M 2,791,150.00 Sources of Funds Bond Fund 850.00 Construction Fund 808,628.00 Bond Discharge Fund 1,263,830.00 Reserve 616,000.N Bond Issue 5,555,000.00 8,244,308.00 Less Costs of Issuance Added Funds To Reserve Fund .00 Escrow 4,SM,NO.M Exaerses 120.W.00 Insurance .00 Contingency 250,000.e0 5,170,000.00 Net Droceeds 3,074,308.00 City of Shakopee, Minnesota Tax Increment Bonds—Schedule B Issue Date 9/ 1/1984 Settle Date 9/ 1/1984 1st Con 3/ 1/1985 Date grin Cpn % Interest Total D.S. Avail Revs Cum Bal 3/ 1/1985 0 .008 282,825.00 282,825.00 389,902.00 107,077.00 9/ 1/1985 215,000 9.000 282,825.00 497,825.00 389,902.00 -846.00 3/ 1/1986 0 .ON 273,150.00 273,150,00 389,902.00 115,9M.00 9/ 1/1986 235,000 9.000 273,150.00 508,150.00 389,902.00 -2,342.00 3/ 1/1987 0 .000 262,575.0@ 262,575.00 389,9@2.e? 124,985M @O 9/ 1/1987 250,000 9.000 262,575.@0 512,575.0@ 389,9@2.00 2,312.N 3/ 1/1988 0 .000 251,325.00 251,x5.00 389,902.00 140,889.00 9/ 1/1988 280,000 9.000 251,325.00 531,325.00 389,90^c.00 -534.00 3/ 1/1989 0 .000 238,725.00 238,725.00 389,902.00 150,643.00 9/ 1/1989 300,008 9.000 238,725.00 538,725.@0 389,902.00 1,82Q.0, 3/ 1/19% 0 .NO O 225,225.00 225,2"225.00 389,902.0@ 166,497.20 9/ 1/1990 330,000 9.000 225,225.00 555,225.00 389,902.00 1,174,00 3/ 1/1991 0 .W 210,375.N 210,375.N 389,902.00 180,701.00 9/ 1/1991 360,ON 9.080 210,375.00 570,375.00 389,902.00 228.00 3/ 1/1992 0 .000 194,175.00 194,175.00 389,902.00 195,955.00 9/ 1/1992 390,000 9.000 194,175.00 584,175.00 389,902.00 1,662.00 3/ 1/1993 0 .000 176,625.00 176,625.80 389,902.00 214,959.80 9/ 1/1993 430,ON 9.NO 176,625.00 606,625.00 389,902.00 -1,764.00 3/ 1/1994 0 .000 157,275.00 157,275.00 389,902.00 230,863.00 9/ 1/1994 465,080 9.NO 157,275.00 622,275.00 389,902.00 -1,510.& 3/ 1/1995 0 .000 136,350.00 136,350.00 389,902.00 252,042.00 9/ 1/1995 505,000 9.000 136,350.00 641,350.00 389,902.00 594.00 3/ 1/19% 0 .000 113,625.00 113,625.00 389,902.00 276,871.00 9/ 1/19% 555,000 9.000 113,625.00 668,625.00 389,902.9@ -1,852.00 3/ 1/1997 0 .000 88,650.N 88,650.00 389,902.00 299,400.00 9/ 1/1997 600,000 9.009 88,650.00 688,650.00 369,902.00 652.00 3/ 1/1998 0 .000 61,658.00 61,650.00 389,902.00 328,904.00 9/ 1/1998 655,000 9.000 61,650.00 716,650.00 389,902.00 2,156.00+ 3/ 1/1999 0 .000 32,175.00 32,175.00 389,902.00 359,883.00 9/ 1/1999 715,ON 9.M 32,175.00 747,175.00 389,902.00 2,610.00 6,285,NO 5,409,450.N 11,694,450.00 11,697,060.00 3,149,955.00 Sources of Funds Bond Fund 850.00 Construction Fund 808,628.00 Bond Discharge Fund 1,263,830.00 Reserve 616,000.00 Boni Issue 6,285,ON.00 8,974,08.00 Less Costs of Issuance Added Funds To Reserve Fund .00 Escrow 4,800,000.00 Expenses 120,800.00 Insurance .00 Contingency 250,000.00 5,170,000.00 Net Proceeds 3,804,308.00 r City of Shakopee, Minnesota Tax Increment Bonds-Schedule C Issue Date 9/ 1/1984 Settle Date 9/ 1/1984 ist Con 3/ 1/1985 Date Prin Cpn % Interest Total D.S. Avail Revs Cum Bal 3/ 1/1985 0 .000 318,412.50 318,412.50 389,902.00 71,489.50 9/ 1/1985 140,000 10.500 318,412.50 458,412.50 389,902.00 2,979.00 3/ 1/1986 0 .000 311,062.50 311,062.50 389,902.00 81,818.50 9/ 1/1986 160,000 10.500 311,062.50 471,062.50 389,902.0@ 658.00 3/ 1/1987 0 .W 302,662.50 302,662.50 389,902.00 87,897.50 9/ 1/1987 175,000 10.500 382,662.50 477,662.50 389,902.00 137.00 3/ 1/1988 0 .000 293,475.00 293,475.00 389,902.00 96,564.00 9/ 1/1988 190.008 10.500 293,475.N 483,475.@@ 389,9@2.00 2,991.00 3/ 1/1989 0 .000 283,500.00 283,500.N 389,902.00 109,393M 9/ 1/1989 215,000 10.5N 283,500.00 498,500.N 389,902.00 795.00 3/ 1/1990 0 .000 272,21222.50 272,212.50 389,902.00 118,484.50 9/ 1/13% 235,000 10.500 272,212.50 507,212.50 389,902.00 1,174.00 3/ 1/1991 0 .008 2159,875.N 259,875.00 389,902M 131,201.@0 9/ 1/1991 260,000 10.500 259,875.00 519,875.00 389,902.00 1,228.00 3/ 1/1992 0 .000 246,225.00 246,225.00 389,902.00 144,905.00 9/ 1/1992 290,000 10.500 246,225.00 536,-25.08 389,902.@@ -1,418.N 3/ 1/1993 0 .008 231,000.00 231,000.00 389,902.N 157,484.00 9/ 1/1993 315,800 10.500 231,000.00 546,000.00 389,902.00 1,386.00 3/ 1/1994 0 .800 214,4622.50 214,462.50 389,9.02.N 176,825.50 9/ 1/11994 350,000 10.500 2149 462.50 564,462.50 389,902.00 2,265.00 3/ 1/1995 0 .000 196,081.50 196,087.50 389,902.00 196,879.50 9/ 1/19% 390,000 18.500 196,087.50 586,087.50 389,902.00 -106.00 3/ 1/1996 0 .880 175,612.50 175,612.50 389,902.00 214,183.50 9/ 1/1996 430,000 10.500 175,612.50 605,612.50 389,902.00 -1,527.00 3/ 1/1997 0 .000 153,037.50 153,037.50 389,902.00 235,337.50 9/1/1997 470,000 10.500 153,037.50 623,037.50 389,902.00 2,202.00 3/ 1/1998 0 .000 128,362.50 128,362.50 389,9@2.N 263,741.5@ 9/ 1/1998 525,000 10.5N 128,362.50 653,362.50 389,902.00 281.00 3/ 1/1999 0 .000 IN,800.00 100,800.00 389,902.@@ 289,383.@0 9/ 1/1999 580,000 10.500 100,800.00 680,800.00 389,902.00 -1,515.00 3/ 112000 0 .000 70,350.00 70,350.00 3.99,902.00 318,037.00 9/ 1/2008 635,@N 10.500 70,350.08 705,350.00 389,90^2.20 2,589.00 3/ 112001 0 .000 37,012.50 37,012.52 389,x'2.00 355,478.50 6/ 1/19@1 705,008 10.500 37,012-50 742,012.50 389,902,00 3,368.00 6,065,000 7,188,M.N 13,253,300.00 13,256,668.0\x+ 3,065,790.00 Sources of Funds Bond Fund 850.00 Construction Fund 808,628.00 Bond Discharge Fund 1,263,830.08 Reserve .00 Bond Issue 6,065,ON.80 8,138,308.00 Less Costs of Issuance Added Funds To Reserve Fund 151,279.00 Escrow 4,800,800.00 Expenses 120,000.N Insurance 115,008.00 Contingency 250,000.00 5,436,279.00 Net Proceeds 2,702,029.00 iY City of Shakopee, Minnesota Tax Increment Bonds—Schedule D Issue Date 9/ 1/1984 Settle Date 9/ 1/1984 1st Con 3/ 1/1985 Date Prin Con % Interest Total D.S. Avail Revs Cum Bal 3/ 1/1985 0 .00@ 289,800.00 289,8M.00 354,810.50 65,010.50 9/ 1/1965 130,@ @@ 19.5N 289,8N.@O 419,800.N 354,810.50 21.00 3/ 1/1986 0 .000 282,975.00 282,975.00 354,810.50 71,856.50 9/ 1/1986 145,@90 10.500 282,975.00 427,975.00 354,810.50 -1,338.00 3/ 1/1987 0 .@N 275,362.50 275,362.50 354,810.50 78,140.00 9/ 1/1987 160,000 10.500 275,362.50 435,362.50 354,810.50 -2,412.00 3/ 1/1988 0 .ON 266,962.50 266,962.50 354,810.50 85,436.00 9/ 1/1988 175,000 10.500 266,962.50 441,962.50 354,810.50 -1,716.00 3/ 1/1989 0 .000 257,775.00 257,775.00 354,810.50 95,319.52 9/ 1/1989 190,009 10.500 257,775.00 447,775.N 354,810.50 2,355.W, 3/ 1/1990 0 .000 247,800.00 247,800.00 354,810.50 109,365.50 9/ 1/199@ 215,NO 1@.500 247,800.00 462,800.0@ 354,810.50 1,376.@0 3/ 1/1991 0 .000 236,512.50 236,512.50 354,810.50 119,674.@0 9/ 1/1991 235,@N 10.500 236,512.50 471,512.50 354,810.50 2,972.@@ 3/ 1/1992 0 .002 224,175.00 224,175.00 354,810.50 133,607.50 9/ 1/1992 265,000 10.500 224,175.00 489,175.00 354,810.50 -757.00 3/ 1/1993 0 .000 210,262.50 210,262.50 354,810.50 143,791.@0 9/ 1/1993 290,00@ 18.500 210,262.50 500,262.50 354,810.50 -1,661.9@ 3/ 1/1994 0 .000 195,037.50 195,037.50 354,810.50 158,112.00 9/ 1/1994 320,@00 10.500 195,037.50 515,037.50 354,810.50 -2,115.00 3/ 1/1995 0 .000 178,237.50 178,237.50 354,810.50 174,458.00 9/ 1/1995 350.000 10.500 178,237.50 528,237.50 354,810.50 1,031.00 3/ 1/1996 0 .ON 159,862.50 159,862.50 354,810.50 195,979.@0 9/ 1/19% 390,000 10.500 159,862.50 549,862.50 354,810„50 927.9@ 3/ 1/1997 0 .000 139,387.50 139,387.50 354,810.,9@ 216,350.N 9/ 1/1997 430,ON 10.500 139,387.50 569,387.50 354,810.50 1,773.00 3/ 1/1998 0 .NO 116,812.50 11616??750 354,810.50 239,771.00 9/ 1/1998 480,000 10.500 116,812.59 596,812.50 354,81@.50 -2,231.00 3/ MM 1999 0 .000 91,612.50 91,612.50 354,810.50 260,%7.00 9/ 1/1999 525,000 10.509 91,612.50 616,612.50 354,810.50 -835.00 3/ 1/2000 0 .000 64,050.00 64,050.00 354,810.50 289,925.50 9/ 1/2000 580,000 10.500 64,050.00 644,050.00 354,810.50 686.@@ 3/ 1/20@1 0 .ON 3316M.00 33,600.00 354,810.50 321,8%.50 6/ 1/1901 640,000 10.500 33,6N.00 673,600.N 354,810.50 31107.00 5,520,000 6,540,450.00 12,060,450.00 12,063,557.00 2,760,872.50 Sources of Funds Bond Fund 850.00 Construction Fund 8@8,628.00 Bond Discharo_e Fund 1,263,830.0@ Reserve .00 Bond Issue 5,520,000.00 7,593,308.0@ Less Costs of Issuance Added Funds To Reserve Fund 151,279.00 Escrow 4,800,x@.00 Expenses 120,@N.00 Insurance 115,@N.@@ Contingency 250,ON.N 5,436,279.M Net Proceeds 2,157,029.00 MEMO TO: John K . Anderson, City Admin. FROM: Judith S . Cox, City Clerk RE: Application For Taxicab License by Shakopee Cab Company, Inc . DATE : June 28 , 1984 INTRODUCTION: The City has received an application for a taxicab license from Duane A. Flick, 1921 W. 15th Avenue , Shakopee , MN. BACKGROUND: Council recently adopted a new ordinance governing taxicab licenses . When considering an application, "If the City Council finds that further taxicab service in the City is desirable for the public convenience and necessity and that the applicant is fit , willing, and able to perform such public transportation and to conform to the provisions of this section, the City Council shall grant a license stating the name and address of the appli- cant and the number of vehicles authorized under said license ; otherwise , the application shall be denied. " "In making the above findings , the City Council shall take into consideration the number of taxicabs already in operation. " Currently, there are no taxicab licenses issued in Shakopee . The Police Department has no information which would be basis for denial of a license to operate a Taxicab Company. ( See attached memo ) . The applicant will provide the City with the insurance requirements and information on the vehicles to be used when Council approves the license . We need this information before the license is actually issued, but it is not required prior to Council approval . A taxicab service may have some impact on the City' s Bial- a-ride which will be implemented this Fall , however, it will enhance it because the dial-a-ride will not transport residents beyond the City limits . ALTERNATIVES : a ] Approve . b] Deny. Application For Taxicab License by Shakopee Cab Company, Inc . Page 2 June 28 , 1984 RECOMMENDATION: Approve the application and grant a taxicab license to Shakopee Cab Company, Inc . , 1921 West 115th Avenue , Shakopee , for two vehicles , upon compliance with the City Code , and approve the rates for $ . 95 per stop and $1 . 10 per mile . JSC/bn Att . I I F i i City of Shakopee POLICE DEPARTMENT 476 South Gorman Street SHAKOPEE, MINNESOTA 55379 Tel. 445-6666 TO: Mayor, Council Members FROM: Tom Brownell, Chief of Police SUBJECT: Taxicab License Application DATE : June 20, 1984 INTRODUCTION Duane A. Flick, 1921 W. 115th Avenue, Shakopee, Shakopee Cab Company, Inc. has applied for a license to operate a taxicab service. BACKGROUND The data submitted by the applicant as required by City Code are true and factual . RECOMMENDATION The police department has no information which would be basis for denial of a license to operate a taxicab company. It should be noted that the applicant is required to submit additional documentation for a taxi driver ' s license in the event he intends to drive a taxicab. go <-Svwx JO -�-P%OtECE CITY OF SHAKOPEE APPLICATION FOR TAXICAB LICENSE 1 . Company Name Shakopee Cab Company, Jane . Business Phone" 44,S,'5.5,7411-;(- 2 . 45'5.5,7.4.11-„-2 . Company Address 1921 West 115th Avenu kph r: :N S - j 11 r y 3. Name (Last) Flick , (First) Duane (Middle) A 4. Present address 1921 W. 115th Avenue ,_ Shakore�., MN 55379 5. Address for past five years (list address ' s and dates) �ame_ 6 . Date of birth (Month) May —(Day)_ 29 (Year) 1935 7 . Place of birth (City) Pringor ( State) Iowa Federal ID. # 8. Marital Status : Single— �___ Soc:ial. Security No :AT)plied for . _ 9. Are you addicted to the use of intoxicating l.iquor__ No drugs No_ 10. Are you currently on a liquor or drug rehabilitation program? Yes No X If yes , where 11 . Have you ever been convicted of a Felony— No ^Misdemeanor No If Yes , explain 12 . Do you have a Classified Driver ' s License nbtai.ned from the Bureau of Automobile Examiners of the Sta,.Ee of Minnesota Uc . No. x-420-155-041 13 . Was your Minnesota Driver ' s License ever Revoked No_ Suspended No Cancelled NO For what cause_ n/a 14. List all traffic violations , including dates__1/ 31/80 Stop sign , 3/7/80 Speed , 11/28/80 Speed , 1/ 5/81 Speed , 9/15/82 Speed , 1/21/83 Speed, 9/25/83 Semaphore , 11/16/83 Speed. 15. Give experience in the transportation of passengers Tow truck operator , Expect to hire experienced drivers . 15a. Have you ever been refused a taxicab 1 i cense?_Z\.<>___ By 'Tom?___n/:a Why of Shakopee tt4- 1ication for Taxicab License age -2- 16. Financial status , including the amount of all unpaid judgments and the nature of the transaction or acts giving rise to said judgments . See attached "Personal Financial Statement" , 17 . Give any facts which you believe tend to prove that public convenience and necessity require the granting of a license . Shakopee does not presently have such a service available to residents and visitors . 18. Give the color scheme or insignia to be used to designate the: vehicle or vehicles to be operated. Two-tone , off white lower body . "Shakopee Cab Co" Phone # 19. Location of proposed depots and terminals 21.0 E. 1st Avenue , Shakopee Minnesota , 55379 20. For each car proposed to be operated upon the streets of Shakopee as a taxicab, please complete (attach additional sheets , if necessary) : LICENSE NO. SERIAL NO. YEAR MAKE REGISTERED OWN Upon the approval , this information shall he forthcoining , to City of Shakopee . 21 . Company public liability insurance carried with on said vehicle( s ) Casualty Assurance Comping _ with limits $ 100 , 000 . 00 personal injury to one person, $ 300 , 000 . 00 personal_ injury in one accident , $50 , 000 . 00 property damage each accident. 22 . Other municipalities in which you are licensed: None I UNDERSTAND THAT FALSIFICATION OF ANY ITEM ON THIS APPLICATION IS SUFFICIENT REASON UPON WHICH TO BASE A DENIAL OF SAID LICENSE. Date : ti -• � - "� ,. Signature :� �� <<•i,,_ c_ ( , ( . . THE SHAKOPEE POLICE TV'PARTMENT WILL CAUSE AN INVESTIGATTON ON EACH PERSON DESIRING TO OPERATE " %XICAB UPON THE STREETS WITHIN THE CITY OF S-IAKOPEE. ANTHONY L. NOTERMAN I CITIZENS STATE BANK BUILDING & ASSOCIATES SUITE 2W,1106 EAST FOURTH AVENUE P.O.BOX 158 /yam SHAKOPEE.MINNESOTA 55379 a.Gp/�y TELEPHONE(612)"5411" May 18, 1984 City of Shakopee 129 East First Avenue Shakopee , MN 55379 ATTN: July Cox Dear Judy : Please accept this letter from my office on behalf of Shakopee Cab Company , Inc . , as an addendum to that certain application of Taxi Cab license submitted to the City of Shakopee of recent date . Please be advised that this insurance will be carried through Cas- ualty Insurance Co . , Harold Eck, Agent . My client has full intentions of complying with every sudivi.sion of the Taxi Cab ordinance . E client further advised that his rates will be $ . 95 per stop and 10 per mile to be metered through the meter as required . In adion, my client will start the Shakopee Cab Company, Inc . with 2 o) cabs and as business warrants it may be expanded to approxi- ely 10 cabs . This expansion shall be at the approval of the City Shakopee . My client intends to have his main address of dispatching at 210 East First Avenue , Shakopee , IMN, and is presently under a lease agreement with the owner of that building" effective April 15 , 1984 . I believe this fulfills the requirements you and I talked about re- cently. Thank you. Very Truly Yours , AINJ---HONY L. NQTERMANN ASSOCIATES ALN/ar MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox., City Clerk RE: bn Sale Sunday Liquor License - Pullman Club, Inc. DATE: June 29, 1984 Introduction & Background In the past the Pullman. Club, Inc. has not had. an On Sale Sunday Liquor License. This year they are applying for one. Their application is in order. Action Requested Approve thEt application and grant an 1984-85 On Sale Sunday Intoxicating Liquor License to Pullman Club, Inc. , 124 West lst Avenue, effective July 8, 1984. JSC/jms t MEMO TO: Mayor and Council FROM: John K. Anderson, City Admin. RE : Staffing the Cable Communications Commission/Transit Commission. DATE: June 29 , 1984 INTRODUCTION City Council , at its June 19 , 1984 meeting, tabled a staff memo regarding the above subject which listed three staffing alternatives . The alternatives were the status quo, sharing a person hired with Chaska on a half-time basis , and hiring a full- time person for Shakopee . In that memo staff spent little time developing the third alternative and recommended hiring a person that would be part-time and could be shared with Chaska . Council directed staff to further develop the full-time Administrative Intern alternative and return the item at a future meeting. This memo develops the Administrative Intern alternative in detail . ADMINISTRATIVE INTERN FUNCTION The proposed full-time Administrative Intern position would be responsible for two on-going Commissions . The Intern would staff the Cable Commission and the Transit Commission by doing the staff memos and agendas and attending all meetings . Jeanne Andre would continue to attend the cable meetings and Judi Simac would continue to attend the Transit meetings . They would do this to provide long-term continuity for these important Committees . This approach is recommended because we would antici- pate relatively high turnover in an internship position with Interns leaving at the end of two years or possibly sooner. If we had particularly capable Interns , then this staffing procedure might be altered with the Intern handling the Cable and Transit Commission responsibilities without any back-up from regular staff . In addition, we would assign numerous tasks that are normally assigned to Interns working for the City. A list of our current Intern projects is attached so Council will better understand the types of projects to be undertaken. For nearly all of these projects the Intern would charge his/her time to the appropriate division which means that the time would be charged to the General Fund. ADMINISTRATIVE INTERN POSITION SALARY The Administrative Intern position would be a full-time posi- tion with regular City benefits . The salary would be set relatively low with the expectation that the Intern would make a professional move within two years . This is a crucial factor because it acknowledges that it is not the City ' s intent to increase the position classification just to keep a particular Intern by offer- Staffing The Cable Communications Commission/Transit Commission. Page 2 June 29 , 1984 ing them more responsibilities and more salary. The Interns we would expect to attract would be students with a Masters Degree in Public Administration with little practical on-the- job experience . The pay range for such a position is not well established. The Stanton Survey does not list an Administrative Intern posi- tion. The closest position is that of Administrative Assistant with an average 1984 salary of $1 , 938 .00/month or $23 , 250.00/year ( $11 . 18/hour) . The survey of Administrative Assistants did list one Administrative Intern for the City of Hopkins . I. called Hopkins and learned that the salary was $1 ,047 .00/month or $12 , 564.00/year ( $6 . 04/hour) . The person holding the Hopkins position said that the salary picked, $6 . 04/hour, was approximately that of their lowest unionized clerical worker. In Shakopee that would mean a per hour rate from $5 . 51 to $6 . 20/hour . The Urban Corps pays student Interns with Masters Degrees $5 . 75/hour which is the rate we selected to pay Barry Stock, our present Intern, working on the implemen- tation of our Opt-out Program. For the reasons discussed above , I would recommend that we offer a permanent full-time Administra- tive Intern a salary of $5 . 75/hour or $11 ,960.00/year . This would mean salary costs of approximately $14,950 . 00 because benefits increase the salary by roughly 25%. BUDGET CONSIDERATIONS The position of Administrative Intern would be supported by revenues from three sources . The position would receive revenues from the Cable Franchise Fee of 5%, the Transit tax/State Grant and from the General Fund . The specific allocations from these three sources is discussed below. The current Administrative Intern position established to assist with the implementation of the Transit System will be terminated October 15 , 1984. If Council chooses the alternative of a full-time Administrative Intern, Council should think in terms of having that person on board at the time that the other position is terminated. We estimate that there will be approxi- mately $714.00 remaining in the 1984 Transit budget for Adminis- trative salaries on October 15th. We anticipate that there will be $1 , 726 . 00 remaining at that time for Administrative salaries in the current 1984 Cable Commission budget (note currently salary expenses are running behind budgeted expenses through May 31 , 1984 for the Cable budget ) . At the rate of $5 . 75/hour times 125% for benefit costs , it would require $2 ,000. 00 for the 2-1/2 months to complete 1984. The two funds will have approximately $2 ,440.00 for Administrative salaries for the balance of the year ( $714.00 plux $1 , 726 .00) . We must also estimate some additional Staffing The Cable Communications Commission/Transit Commission. Page 3 June 29 , 1984 i charges to these funds by Judi Simac and Jeanne Andre as they assist with the staffing of these two Commissions ; however, we do not anticipate that exceeding $400. 00. Finally , if the Intern were to spend his/her time working in other departments that time would be coded to those various departments so the budget should hold up through 1984 if we hire someone beginning October 15th. In 1985 , the Cable budget would again contain approximately $8 , 287 . 00 for personnel and the Transit budget $3 , 213 .00 ( this latter figure anticipates that $2 , 726 .00 , 5 hours/week of Judi Simac ' s time , would be deducted from the total Transit budget for 1985 ) . These two figures mean $11 , 500. 00 is available in 1985 for Adm' personnel costs and the total Administrative personnel costs for 12 months for an Administrative Intern being paid $5 . 75/hour would be $14, 950. 00. Thus , the short fall of $3 ,450.00 would have to come from the General Fund and represent that portion of the Administrative Intern' s time spent on the Intern List Projects that - would be charged to the appropriate General Fund Division Budgets . There is considerable flexibility in the budgeting for the Transit System. To further project the budget at this time to obtain more accuracy would be difficult because we have so little actual experience . The Cable Communications funding picture is different . Attached is acne pagefDrm outlining the current status of the cable funding from 1980 through 1986 . Please note that this is a conservative approach which will allow us to achieve a pay-as- you-go basis by the end of 1986 . This pay-as-you-go basis means that we will be receiving annual January Cable Revenues ( from profits from the previous year) for the upcoming year ' s budget year beginning that same January and running through December. LOCATION OF ADMINISTRATIVE INTERN' S OFFICE I have discussed possible locations with the ,Mayor. The alternative discussed were as follows : 11 The Mayor has agreed that the current practice of sharing his office with an Administrative Intern is workable as long as the Intern is willing to vacate the office when he is present during normal working hours . This alternative is the simplest and will work quite well . 21 Move the conference table to the second floor in the large space in the Chamber Office . Then move the Mayor ' s Office into the Conference Room and add a small circular table that can seat 4 to 5 people . This would allow for the bulk of our conferences to be carried on in that same room. When larger conferences are re- quired , we would he required to walk upstairs . Staffing the Cable Communications Commission/Transit Commission. Page 4 June 29 , 1984 The Mayor has stated that either of these alternatives are acceptable to him. The second alternative would require some additional desk and table acquisitions but they will be minor. If Council chooses to go with an Administrative Intern, I would recommend alternative #1 during the first few months of the internship. If it continues to work well , we can stick with it , if it does not , we can implement alternative #2 . ALTERNATIVES The three alternatives remain as outlined in my June 1. , 1984 memo and expanded upon in this memo. Based upon the poten- tial financing for a permanent Administrative Intern position, I recommend that we select that alternative . Judy Cox and Jeanne Andre agree that this the best alternative given the level of work we have been trying to cope with over the last 7 months . This alternative , with an anticipated regular turnover of Interns every 24 months , means that we could terminate the position rather easily if that became necessary in the near future . ACTION REQUESTED 11 Direct the appropriate City Officials to draft a job description for a full-time Administrative Intern' s position incorporating the duties of staffing the Cable Commission, the Transit Commission and assisting in general administrative functions . 21 Direct the appropriate City Officials to begin the necessary advertising and recruiting to fill the posi- tion of the Administrative Intern beginning October 15 , 1984. Note : Because Barry Stock was not selected for his current position through the normal recruitment process , he would have to apply through our normal recruitment process if decided he was interested in the position. We know Barry is interested and capable of doing the job but since this is a change in job classification from temporary to full-time permanent , we feel it is necessary to fill the position competitively to comply with Equal Opportunity Law requirements . Note : Barry Stock said that establishing the position as "Administrative Aid" (or anything besides "Intern" ) will help the City get better candidates for the job and help the people who take the position in looking for their next job. The salary offered need not change to make this change in title for the position. JKA/bn 6/84 CABLE COMMUNICATIONS FUNDING ACTUAL AND PROJECTED Expenditures Revenues Balance 1980 $ 754 . 33 $ - $ -754 . 33 1981 10, 644 . 88 - -11, 399 . 21 1982 14 , 649 . 21 23 , 760 . 21 (RFP) -2 , 288 . 21 r: 1983 7 , 423 . 00 - -9 , 711. 21 1984 10, 677 (City 5 , 873 . 48 -14 , 514 . 73 Council Rec'd. Jan. , Budget ) 1984 for year one. 1985 42 , 000 . 00 (FCC 17 , 500 . 00 7 , 014 . 73 Budget ) Due Jan, 1985 for 10 , 000 (Proposed year two. Revision ) (projected in proforma ) 1986 17 , 000 (Proposed 24 , 000 . 00 -14 . 73 budget ) Due Jan. , 1986 for year three (projected in proforma INTERN P$0JECTS 1. Continue in data privacy implementation - Judy Cox . 2 . Organize important documents in safe - Judy Cox . 3 . Agreement master file or index - Judy Cox. 4. Indexing of on-going resolutions - Judy Cox . 5. Organize keys in vault - Gregg Voxland. 6 . Housing stock survey as a major HRA project - Jeanne Andre. 7 . Assist ICC with Star City Program completion including the five year economic plan - Jeanne Andre . 8. Downtown surveys (two week project) - Jeanne Andre . 9 . Review PUD sections of the Zoning Ordinance and subdivision regulations to insure compatibility (three day project) - Jeanne Andre. 10. Map land ownerships for downtown redevelopment plan. - Jeanne Andre. 11 . Informal survey of use of municipal parking lots to determine the percentage of people using the lot for all day commuter parking, and to check Thursday evening and Saturday evening parking for overflows caused by the VFW downtown - John Anderson . 12. Survey of how neighboring communities administer performance bonds including use of completion dates and use of cancellation notices and expiration date administration - John Anderson . 13 . Master survey on total building permit and hook-up fee charges for Shakopee and neighboring communities to determine cost to build a home or business - John Anderson. 14. Update easement map to avoid platting problems (project requires one to two days as County Surveyor ' s Office) - LeRoy Houser . 15. Building Inspector 's records update involving taking the City ' s records to the County and tr.ansfering information from their cards to the City ' s cards cards (three week project) - LeRoy Houser . 16 . Update Building Inspector ' s picture file - LeRoy Elouser . 17. Update map of ownerships in Building Inspector ' s office - LeRoy Houser . 18. Inventory/survey to match park equipment with neighborhood reeds - George Muenchow/Jim Karkanen. 19. Park gift brochure - George Muenchow . 20 . Check into the cost for a water slide for the pool . Cost should include construction on the sliding hill and all capital costs and operatinc -csts - George Muenchow. 1 t� 21. Prepare community services board auxillary agency manual including : a . Research publications, b. Research what other communities have done, c. Discussion with community services staff - George Muenchow. 22. Prepare a policy on physical exam requirements for participants in the Community Services Board athletic programs including : a. Research publications, b. Research what other communities do, c. Gather legal and medical opinions , d. Discuss with community services staff - George Muenchow. 23 . Fire Department standard operating procedures (S.O. P. ) - Joe Ries. 24. Reorganization of deed and easement file - Bo Spurrier . 25 . Traffic counts: a . Placing traffic counters , b. Changing batteries , c . Totaling counts, d. Recording data - Bo Spurrier . 26 . Compile information for drafting manual - Bo Spurrier . 27 . Build detail file system - Bo Spurrier . 28. Develop production drawing checklist - Bo Spurrier . 29 . Miscellaneous drafting - Bo Spurrier . 30. Create individual files for capital improvement projects - Gregg Voxland. !l MEMO TO: John K. Anderson FROM: , H. R. Spurrier SUBJECT: Shakopee Racetrack Off Site Improvements DATE: July 2 , 1984 Introduction: Attached is a contract from Barton-Aschman Associates , Inc . for the off site improvements required for the Shakopee Racetrack. Background: This contract covers professional services for the improvements on Trunk Hwy. 101 , 12th Ave . , the North-South collector, County Road 83 and Fourth Avenue . The contract is for a total not to exceed $342 , 500 . 00. A summary of the fees is attached to the contract . At the time of this writing I did not have the Assistant City Attoney' s review of the contract and therefore any action taken regarding this contract must be contingent upon any comments made by the Assistant City Attorney regarding elements of the contract . From my perspective the contract covers the design element required for these projects and I would recommend execution of the contracts with Barton-Aschman Associates , Inc . contingent upon the Assistant City i Attorney' s review. Action Requested : s A motion to authorize City Council to enter into a contract with Barton- Aschman Associates , Inc . for the off site improvements for the Shakopee Racetrack contingent upon recommendations made by the Assistant City Attorney. s i 4 i i 1 -- F MEMO TO: John K. Anderson FROM: H. R. Spurrier SUBJECT: City Hall Radio Modification DATE: July 2 , 1984 Introduction: , On Jure 19th, 1984 City Council authorized the Building Department to buy one additional Handi-com radio for the additional inspector. Background : The Engineering Department has two Handi-com radios . One of these radios is not in use and could be used by the Building Department . I had simultaneously been looking at the possibility of utilizing a different radio for City Hall . City Hall now uses a dedicated phone line to Public Works and transmits from the Public Works radio. This system malfunctions frequently and cannot be depended upon for communication. I have discussed a back-up system with Motorola Communications and Electronics , Inc . and had received a quotation June 7th for a replacement system that would eliminate the need for the dedicated phone line and was completely portable in the event City Hall was moved any time in the future. The cost of moving the system to a new location would be the additional installation cost based on the proposal attached hereto. That cost would be $400 to $600. My request here is for the additional authorization of $808 . 25 for the purchase of a standby base station for City Hall . Total cost of the standy base station would be $2 ,048 . 25 pursuant to the attached proposal from Motorola Communications and Electronics , Inc . The Engineering Department would then loan the Building Department one Hani-com with charger so long as the Building Department should need the radio . The result of all of this is that the City would save $1 , 240 . 00 , the purchase price of one Handi-com and a back-up base station for City Hall would cost only $808 .00 which would have a 3 .4 year payoff . Actually the payoff should be much better than that given the fact that the cost of dedicated phone lines is increasing. It is recommended that City Council authorize an additional $808 . 25 for a total $2 ,048 . 25 to purchase a Motorola MAXAR-80 radio antenna , cable and installation for City Hall standby radio . Action Requested : Motion to authorize the purchase of a MAXAR-80 low band base station, base station antenna and 1/2" HELIAX cable and installti.on for an amount of $2 ,048 . 25 . This amount would be paid from a transfer except that the transfer would be increased from $1 , 240. 00 to $2 ,048 . 25 . MEMO TO: John K. Anderson, City Administrator FROM: H. R. SpurrierpCity Engineer SUBJECT: 1984 Pavement Preservation DATE : July 2 , 1984 Introduction The City has budgeted $187 ,000 for Pavement Preservation work in 1984. This work is intended to be the 1984 Seal Coat or Preservation Program. Background : The work proposed under this project can use one of two alternative materials . One is an Asphalt-Rubber seal the other is the conventional seal . There are many differences between these two materials . The princiapl difference is cost . The asphalt material which is normally 2 . 3 times the cost of cover material is 4 . 8 times the cost of cover material for an Asphalt Rubber seal-coat . The effect is that only half the seal-coat work could be performed for the same money. On the other side of the ledger the Asphalt-Rubber material out-performs conventional material . As an example , there is a five ( 5 ) year old Mn. DOT test section in Rochester where the Asphalt-Rubber seal was used and the section looks new today. Conventional seal-coat begins to strip in three ( 3 ) years and in five ( 5 ) years must be reapplied or overlaid. Economics are close between these materials , but all tests clearly show the Asphalt-Rubber has superior waterproofing characteristics . The decision need not be made now. I am recommending two alternate bids be taken, one is the Asphalt-Rubber seal of the streets shown on the attached map and the second is a conventional seal of all streets not planned for rehabilitation or utility construction. It is estimated that the conventional seal-coat quantities would under.-run the budgeted amount because of streets identified for rehabilitation. Action Requested : Motion authorizing advertising for bids for the 1984 Pavement Preser- vation Program, taking alternate bids on Asphalt-Rubber and Emulsified Asphalt seal-coat . M E M 0 R A N D U M TO: John K. Anderson, City Administrator FROM: H.R. Spurrier, City Engineer RE: North-South Collector Street in Section 5 , Township 115 , Range 22 Scott County, Minnesota DATE: June 29 , 1984 Introduction: City Council received a report on the above referenced project June 19 , 1984, and construction is expected to commence some- time near the middle or end of September. At this time, the roadway is known as the North-South Collector. In other words it has no name designated. Background: In the past as was the case with 90th Street , City Council made it clear that it was Council ' s preference to name all ( streets ) . Unless the North-South Collector Street is named, it will be known as 24th Street . It is important to establish this name because the signs required for Trunk Highway 101 have to be included in the MN/DOT sub- mittals and must be ordered by mid September. Therefore , it is important that some decision is made on the name of this collector street so that the appropriate signage can be specified. There are two alternatives . City Council can discuss suggested names and select one or City Council can specify some selection process by which a name for the North-South Collector will be specified. Whatever method is used must have a short time line so the proper signage can be submitted to MN/DOT. It is my recommendation that City Council submit suggestions the meeting of July 3rd and make a selection July 17th. Action Requested: Submit suggestions for the name of the North-South Collector Street so that a selection of the name can be made July 17 , 1984. HRS : cah TO: John K. Anderson, City Administrator FROM: Jeanne Andre, Community Development Director RE: Huber Park Trail Restroom Facility, Change Order No. 1 DATE: June 28 , 1984 Introduction: The site for this facility was previously designated by the City Council and the water main has successfully been relocated to provide the desired site. It is therefore desired to continue the previous contract for construction of the facility with Con- solidated Plumbing and Heating, with a few changes which provide a net deduct . Background: As previously explained to Council the Contractor has pre- viously requested a cost increase to compensate for the delay in construction from last fall . The staff is recommending that land- scaping be deducted to provide for a more comprehensive landscaping program that unites the new facility with the existing Community Services building. It is proposed that quotes for the landscaping be solicited and this element be approved as a separate project at a later date. It is recommended that the bituminous work be deleted for a couple of reasons . First the scope of work has changed because additional bituminous was disturbed for the relocation of the water- main, and staff prefers not to renegotiate this element of the pro- ject with the contractor. Second, the existing sidewalk restoration project provides for bituminous work and so the City can reasonably get this work done under that contract. Requested Action: Approve Change Order No. 1 to the Huber Park Restroom Facility for a net contract deduction of $ 893 . 91 . ` Cll&NCE ORDI,"B Change Order No. : l __ Project, 0�m � D«berlParb Trail Restroom Facilities Date: J000 25 1984 Ccutract ^ 47 99O . O0 original Coutract'Am:ro/t change Order(o) No. _�__. tbru No. __ �_ '!�_ -- _`___-____-___-_-� Total Funds Encumberedl'riov to Cbz`C, '\'dcr .�___ 47 , 990 - 00 Description - Work to be (AdUcd/DoIeLeJ) : Herewith Attached The above described work --,hall be incorporated in t�o C'niCzact ^ rcfercoced above, under the sanie condition,,, sDeciClccl in the oriGlnal '�',ot.ruc\ u�� ucoc�c� onl�� otherwise specified hercio. Any work not szo spcci-"if s\.oL! be performed in accordance with the Standard Spec i�icacions adoptcd by the City C 3��bop��, Klnneso�u. The amount of tbe Contract kc 893 . 91 The new completion deadline shall be August I5, 1984, which shall include final clean-op and occupancy. Original Contract Amoorit 4 7 ^ l * ( 893 . 91 ) Change Order(a) No, � tl�ru ��_________ Total Funds Encumbered �_ 47 , 096 . 89 Completion Dote: August 15, 1984 The uodersiCxed Cwn'�cactor here* to tbe. work s�ccli`Lcd in with the specific, ior/s, cnn�iti�n`� o,^i �'riren specified bcreiu. Contractor: by: A�'PBOVED AND Project Administrator ' r APPROVED: Cltymof ' By: ---- or !)at(,, � � | "^« 8u� ta J")--'r. __ uy o � 19 ' -------� D`�tc city Admin4istrator Admioiotrutor Attachment Change Order No. I HUBER PARR TRAIL RESTROOM FACILITY Description of Work 1. Additions : Claim for an increase in the contract amount due to the project delay - $1, 150 . 34 2 . Deletions : Credit for the deletion of Landscaping and Bituminous work - $2 , 044 . 25 Net Deduct: $ 893 . 91 MEMO TO:- John K. Anderson, City Administrator FROM: Barry A. Stock, Admin. Aide/Transit Coor. RE: Transit Fund for City Budget DATE: June 28 , 1984 Introduction and Background: On July 1, 1984 the "opt-out" contract between MnDOT and the City of Shakopee becomes effective. After this date the City will be eligible to receive funding for it ' s transit system. It therefore becomes necessary for the City to keep an accurate account of expenditures related to transit in order to be properly reimbursed by MnDOT. An appropriate accounting system is also necessary in order to keep track of any revenues generated by the transit system. Alternatives: 1. Authorize staff to set-up a new fund in the city budget to account for transit expenditures and revenues . 2 . Do not authorize staff to set up a transit fund in the city budget. Recommendation: Staff recommends alternative No. 1. Requested Action: Move to authorize the staff to set up a Transit Fund in the City budget for the Shakopee Transit System. Ilk TO: Mayor, Council Members FROM: Tom Brownell, Chief of Police SUBJECT: Surplus Property DATE: June 28, 1984 INTRODUCTION Two spare 350 CI rebuilt engines were purchased for the 1980 Chevrolet patrol vehicles. Historically it was necessary to replace engines at approximately 50 , 000 miles and in fact, one of the engines was replaced at 20 ,000 , which was covered by warranty. With the conversion to propane, the vehicles were operated for 120 , 000 miles without engine replacement. The units were purchased for $750 . 00 per engine. BACKGROUND The 350 CI engines are surplus and cannot be installed in the present patrol vehicles, nor are there any other city vehicles which are in need of engine replacement. RECOMMENDATION Declare two 350 CI rebuilt engines as surplus property and authorize staff to advertise for quotation - to sell the units to the highest bidder. COUNCIL ACTION REQUESTED Move to declare two 350 CI rebuilt Chevrolet engines surplus property and direct staff to dispose of said property pursuant to City Code 2 . 70 , Subd. 3 .B. - I Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Sewer Billing (Mrs. Henriette Costlow) Date: June 21, 1984 Introduction Council referred Mrs. Costlow's letter to staff for a memo on alternatives regarding her sewer bill. Background Mrs. Costlow is moving from Shakopee East where utilities are furnished to a unit where she will be paying for the utilities. Because of the former residence, we have no usage history and therefore she would be charged the average sewer bill ($8. 70) until April 1985 when a billing history is available. If the City accepts records from another city as she represents, her bill would be about $4.14. The difference is $4.56/mo. for July to March for a total of $41 .04. Alternatives 1 . Standby policy and charge $8.70. 2. Clarify policy to recognize usage records from previous cities. 3. Make exception to policy. Recommendation Alternative No. 2. Action Requested Move to recognize water usage records from other cities in deter- mining the sewer billing for new account when requested by the customer. GV:mmr 1/m Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Racetrack Letter of Credit Date: June 27, 1984 Introduction & Background The City is holding a check from Minnesota Racetrack Inc. in the amount of $10,000 which was a deposit until a letter of credit in the amount of $135,000 was received. Both items were to secure pay- ment for the EIS and the scoping. The City has paid and been re- imbursed for the documents and staff can think of no reason why the check should not be returned and the letter of credit released. Alternatives 1 . Keep check and Letter of Credit 2. Release check and Letter of Credit 3. Combination of #1 & #2 Recommendation Alternative #2 Action Requested Move to authorize release of the Letter of Credit and $10, 000 check related to the Racetrack back to the parties that provided them. 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Anderson, City Administrator FROM: LeRoy Houser , Building Official RE: Budget Amendment DATE: June 29 , 1984 Introduction: It appears my budget will have serious shortfalls due to the workload generated by the Racetrack and mainti;nance items that need attention, tndwere nudtdin c19 84 budget . Iwillneedm 1984budgetamendedt - reflethe following: 1 . Full Time Tem orar Ins ector 12 . i0 per hour Rate per our + o Benefit = $ P 1760 hours @ $12 . 50 = $22 ,000 one half will be reimbursed by the County . 2 . Restain exterior of Library - $1 ,200 .00 Repaint interior of Library - $ 800 .00 (Complete fall of 1984) - We are responsible for all maintenance of the Library per our Contract. 3 . Replace drinking fountains at Memorial , Holmes and the swimming pool - $2 ,700 .00 4. Structural review as approved 6/19/84 - $ ?0 ,000 .00 5 . I will need an additional $1 ,000 .00 for fi. el and maintenance for second automobile for inspector. 6. I need an additional $350.00 for film for :)ur pictorial file . 7 . Repair/replace exterior concrete work at pciol . The concrete curbs in some areas are spalled leaving sharp edges which patrons may injure themselves on. In addition, there are two large sections of c3ncrete which are broken and sunk that need replacing. Total cost - $6 ,000 8 . I have contacted Jim Karkanen and asked him if storage racks were a solution to his problem. He s. iid it won' t work. I priced out a wood frame building a:id the cost is about $21 ,000. A similar concrete block building would cost about $29 ,000. (( V Recap of Amendment Request 1 . Inspector $22 ,000 2 . Library $ 2 ,000 (Fall of 1984 ) 3 . Drinking Fountains $ 2 , 700 (as soon as possible ) 4. Structural Review Approval $20 ,000 (approved) 5 . Fuel $ 1 ,000 (as soon as possible ) 6 . Film $ 350 (as soon as possible ) 7 . Pool Concrete Work $ 6 ,000 8 . Storage Building $ ? $54 ,050 Bear in mind , the $22 ,000 cost of the inspector will actually only amount to $11 ,000 for the City , as one half will be billed to the County. Also, the plan review item is collected in advance on the permit so the income generated by the plan check fee will more than pay for this cost . The issue of the storage building should be resolved. If it is Council ' s decision to construct the building, then the budget will have to have an additional amendment to reflect this . Action Requested : Authorize Finance Director to reflect the requested $54 ,050 on my operating budget for 1984. LH: cah MEMO TO: Mayor and Council FROM: John K. Anderson, City Admin. RE : Hiring of Temporary Building Inspector. DATE : June 29 , 1984. INTRODUCTION City Council , at its April 3 , 1984 meeting, received a memo from me dated March 29 , 1984 regarding the hiring of temporary employees . That memo indicated that Staff ' s initial evaluation of staffing needs indicated we might need temporary personnel in Building, Engineering, and Secretarial areas . We have now completed a hiring process and are ready to select a temporary Building Inspector. BACKGROUND The City is proposing to hire a part-time Building Inspector for 12 months and to share that Inspector ' s services with Scott County. To hire a capable inspector, County Officials and City Officials screened some 13 applicants . After interviewing 5 candidates , we are recommending that we hire LeRoy Heitz as a part-time employee for 1 year. Mr . Heitz has nearly 20 years of excellent private sector background in the building trade field (resume ' attached) . Mr. Heitz ' s employment would be shared through November on a 50-50 basis with Scott County. Scott County, by contract , would reimburse the City for 50% of Mr. Heitz ' s time through November at the rate of $13 . 10 per hour for salary and benefits . After November, Mr. Heitz would find his hours reduced based upon the workload from the City to approximately one-half time . PROBLEM This temporary hire is before Council for two reasons : 11 Council needs to approve the attached agreement with Scott County for sharing of this part-time employee ' s expenses . 21 Our temporary pay resolution only provides for paying a maximum of $9 . 10 per hour and we feel that it is important to pay an hourly rate of $10.31 per hour plus benefits to secure the services of someone with Mr. Heitz ' s experience . This fits the Stanton Survey for Building Inspectors and would be a step two position in our Pay Plan. We are classifying the position as part-time permanent for 12 months to comply with State and City hiring and benefit procedures . We will put on the employment forms that it is a 12 month position. de Hiring of Temporary Building Inspector. Page 2 June 29 , 1984 f ALTERNATIVES 11 The City could hire Mr . Heitz on its own without sharing with Scott County. This alternative would simplify our hiring procedures but would probably mean hiring a less qualified part-time person because of the reduction in totapay for the new inspector. 21 The City and the County can proceed as proposed . The two governmental agencies can approve the same contractual arrangement so that the County will be reimbursing the City for the time it uses LeRoy Heitz . Both the County Building Official and the City Building Official believe that there will be no problems in sharing Mr . Heitz' s time because the departments currently have an excellent working relationship. 31 Pursue some other type of part-time Building Inspector assistance for our Building Department during the con- struction of the Racetrack and the new Woman' s Correc- tional Facility. RECOMMENDATION It is the recommendation of John Westlake from Scott County , Leroy Houser and me that the City hire Mr. LeRoy Heitz as a part- time Building Inspector and that the City and County enter into a contractual arrangement that would allow for the sharing of Mr . Heitz ' s time and expenses . This recommendation is based upon the alternatives available to the City and County as discussed above . ACTION REQUESTED 11 Authorize the appropriate City Officials to execute a Joint Powers Agreement between Scott County and the City of Shakopee for building inspecting services dated July 3 , 1984. 21 Authorize the hiring of LeRoy Heitz as a permanent part- time Building Inspector for a 12-month period at the rate of $10 . 31 per hour with normal pro rate benefits for a part-time permanent employee . JKA/bn Att . � of e rod Ile i f z Is /'c'�a S q�,^a f e / y 65 prG 1/CL�G Get Q-fQ i STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION SAINT PAUL BUILDING CODES AND 406 METRO SQUARE STANDARDS DIVISION 7TH AND ROBERT STS. ST. PAUL, MN 55101 Phones 612/246-4634 May 15, 1984 Mr. LeRoy J. Heitz 9281 E. Staring Lane Eden Prairie, MN 55344 Dear Mr. Heitz: We wish to acknowledge receipt of your completed application for Class I Certification for Mtuiicipal Bui-1_ding Official. You will be notified by the State Department Personnel Office as to when and where to report for your examination. If we can be of further service to you, please do not hesitate to contact this office at 612/296-4639• Sincerely, BUILDING CODES & STANDARDS DIVISION Elroy Berdahl Codes Administrator EB/cj -l/j/---GYI .�1�'tL-c:2•tf*y�,.,��—�' ��G dv/�'' ��f_'�.(� G�'�'�-�f-t.-�C/�/s C,� C6/ ,/LU-�� -t:.t.C'3r�Y �.-�L�l G�P_^✓��CE=�C�, G GG AN EQUAL OPPORTUNITY EMPLOYER r► ? JOINT POWERS AGREEMENT PETL1 WEN SCOTT COUNTY ANT) THE CITY CSF STTAKOPEF. FOR BUILDING INSPECTION SI-PVICES This Joint Powers Agreement, dated this 3rd day of July , 19 84 , by and between the City of Shakopee, a Municipal Corporation under the lavas of the State of Minnesota, hereinafter referred to as the "City" and the County of Scott, State of Minnesota, hereinafter referred to as the "County", by and through its Board of Commissioners. WITNF.SSETTI: WHEREAS, the parties to this agreement desire to share in the costs of the services of a building inspector; and WHEREAS, Minnesota Statutes Section 471.59 authorizes governmental subdivisions, by agreement entered into through action of their governing bodies, to jointly and cooperatively exercise any power common to the contracting parties; and WHEREAS, each of the parties hereto desires to enter into such a joint powers agreement, and has through action of its governing body heen authorized to enter into such an agreement. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties do agree as follows: I. TERM The term of this Agreement shall be from July 1, 19P.4 to July 1, 1985, the date of signature of the parties notwithstanding, unless earlier terminated or otherwise amended as provided herein.. 11. SERVICES The City agrees to retain the services of a building inspector duly qualified and willing to perform the duties and services set forth herein on behalf of the City and the County. At the time of the execution of this agreement, the indi- vidual emploved by the City for said purpose is LeRoy Heitz. The building inspector is to provide the building inspection services described below: 1. To enforce the Minnesota State Building Code Act, the rules and regulations of the City and the County and the appropriate ordinances of both political subdivisions pertaining to building codes, and anv directives promulgated or issued under the authority of the City and the County. 2. To report to the office of the building inspector of the County or the City x+:hen called upon to provide services. 3. To supply, daily reports of all inspections completed on designated official inspections completed on designated official inspection forms of the County and City. 4. To make building inspections on behalf of the City and County as directed in the geographical areas i.,ithin the City's corporate limits and the other areas within the County of Scott for which the County has responsibility for building inspections. 5. To assist in legal proceedings necessary to enforce provisions of the building codes as set forth herein. III. TIME FOR PERFOPN1ANCE It is agreed by the parties that the building inspector will primarily provide services to the County the first half of the work week and will primarily provide services to the Citv the second half of the work week. It is agreed and lid understood by the parties that the hours of provision of services will be subject to change as agreed upon by the City's Building Inspector and the County's Planning Director. I1'. BILLING AND PAYMENT The County agrees to reimburse the City for the services of the buildin;� inspector at the rate of $12.96 per hour for time the building inspector has actually provided services to the county. The reimbursement rate of $12. 96_ per hour is based on the sum of $10.37 per hour salary plus 't2.59 per hour for the costs of benefits provided by the City. The City will submit an itemized billing statement to the County. The billing statement shall indicate the dates and hours worked by the huildini* inspector in providing, services to the County pursuant to this Agreement. The County will make payment to the City as soon as practicable within thirty days after receipt of the billing statement. The billing statement will be paid after verification of items contained therein by the County's Planning Director. It is understood and agreed by the parties that any claim of the building inspector for workers compensation will be the responsibility of the City and that costs of any claim for unemployment compensation by the building inspector shall be shared by the City and County based on a pro rata compiliation of time worked for the City and for the County. TER!1'!INATION This Agreement may be terminated by either party at any time, with or without cause, upon thirty (30) days written notice delivered by mail or in person. For purposes of early termination, notice may be sent to the City as r► � follows: City Administrator, Shakopee City Hall, 129 Fast First Avenue, Shakopee, MN 55379. Notice may be sent to the County as follows: County Administrator, Scott County Courthouse, 428 South Holmes, Shakopee, AIN 55379. VI. ASSIGNMENT Neither party to this contract shall assign the contract, nor any interest arising herein, without written consent of the other. VII. ENTIRE AGREEMENT It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matters hereof as well as any previous agreements presently in effect between the City and the County relating to the subject matter hereof. VIII. REQUIREMENT OF A WPITING Any alterations, amendments, deletions or waivers of the provisions of this Amreement shall be valid only when reduced to writing and duly signed by the parties. IN WITNESS WHEREOF, the parties hereto have executers this Agreement on the day and year first above written. CITY OF SHAKOPEE COUNTY OF SCOTT �l MEMO TO: John. K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: 5 Year Capital Equipment List DATE: June 29, 1984 The Capital Equipment List is on the Council agenda for discussion. The Equipment Committee reviewed the list June 28th. There were a few questions and supplemental information from Police., Fire and Public Works is either attached or will be on the table :uly 3rd. The list will be included in the 19£5 Budget for Council approval. GV/jms x t v 1JI J V {1S' 129 Fast First Avenue, Shako Pec, Minnesota 55379 1 � M EMO TO: GREGG VOXLAND — FINANCE FROM: JIM KARKANEN - PUBLIC WORKS SUBJECT: ('ADTTni �nlITpMFNT PilWn�S DATE: uuz 2zL&LLL IN RESPONSE TO YOUR PHONE CALL REGARDING PURCHASING CERTAIN ITEMS FOR THE PUBLIC., WORKS DEPT , BRAKE DRUM/ROTOR MACHINE (3500) OUR MECHANIC HAS REQUESTED THAT WE PURCHASE OUR OWN DRUM/ROTOR MACHINE IN ORDER TO CUT THE SURFACES IN OUR SHOP INSTEAD OF SENDING THEM OUT TO A SUPPLIER FOR THESE SERVICES . THE COST HAS BEEN STEADILY INCREASING EACH YEAR FOR THIS SERVICE, THAT IT HAS BECOME APPARENT THAT IT WOULD BECOME MORE FEASIBLE TO DO THEM HERE , THE COST OF A DRUM RESURFACING IS $ 5, 50 PER DRUM AND $ 16, 00 FOR EACH ROTOR , CONSIDERING HOW MANY VEHICLES THAT WE PERFORM BRAKE JOBS FOR IN THE CITY FLEET, THIS USED MACHINE WOULD PAY FOR ITSELF IN SEVERAL YEARS . THE BIGGEST CONSIDERATION THAT WE CAN POINT TO IS THE FACT THAT WE HAVE TO DELIVER THE DRUMS AND ROTORS TO THE MACHINE SHOP , THEN WAIT FOR THIS SERVICE TO BE PERFORMED, THEN WAIT FOR THEM TO CALL US WHEN THEY ARE FINISHED, AND THEN PICK THEM UP LATER . MANY TIMES, WE ARE NOT TAKEN CARE OF IMMEDIATELY, AND WE HAVE TO WAIT FOR OUR EQUIPMENT IF THEY HAVE OTHER WORK IN FRONT OF US , WHILE THE MECHANIC IS WAITING FOR THE RETURN OF THE DRUMS, THE VEHICLE IS OUT OF SERVICE, AND THE WORK ON THE BRAKE SYSTEM IS SUSPENDED , GRADER (200, 000) OUR CURRENT GRADER IS A 1969 MODEL WHICH WILL BE 19 YEARS OLD WHEN IT IS SCHEDULED FOR REPLACEMENT IN 1988 , WE' RE RECOMMENDING A NEW PURCHASE RATHER THAN USED BECAUSE IT IS SUCH A LONG TERM, INVESTMENT FOR THIS MACHINE, AND WE FEEL THAT "'11TH OUR TYPE OF USAGE, AND PREVENTIVE MAINTENANCE PROGRAM, THIS MACHINE RECEIVES THE TYPE OF CARE THAT WILL INSURE US THAT IT WILL LAST US UNTIL IT IS SCHEDULED FOR REPLACEMENT . WHEN WE PURCHASE A USED MACHINE, IT IS GENERALLY USED BY A CONTRACTOR WHO WILL WORK THIS MACHINE VERY HARD UNTIL IT IS READY TO START BREAKING DOWN, THEN THEY WILL GET RID OF IT BEFORE THEY HAVE TO PUT REPAIR MONEY BACK INTO THE MACHINE . WHEN WE PURCHASE A USED MACHINE, A PORTION OF THE MACHINE LIFE HAS ALREADY BEEN CONSUMED, AND WE TAKE THE CHANCE THAT THIS MACHINE WILL CREATE DOWNTIME JUST WHEN WE NEED IT THE MOST IN EMERGENCY CONDITIONS , BY PURCHASING A USED MACHINE, THE LONGEVITY OF THE MACHINE HAS ALREADY BEEN SHORTENED, AND THE REPLACEMENT CYCLE WILL HAVE TO BE ADJUSTED ACCORDINGLY , IN CHECKING WITH THE ZIEGLER (CATERPILLAR) COMPANY, THEY HAVE INFORMED US THAT A COMPARABLE REPLACEMENT MACHINE THIS YEAR IS VALUED AT $ 100,000 TO REPLACE, AND THAT $150,000 WILL BE THE APPROXIMATE PURCHASE PRICE IN 1988, THE $ 200,000 FIGURE 'OAS GIVEN TO US SEVERAL YEARS AGO BY THE VENDORS, AND WE HAVE LEFT IT IN THE BUDGET TO INSURE US THAT THERE WILL BE ENOUGH MONEY AT THE PROPER TIME . AGAIN, ACCORDING TO THE INFORMATION GIVEN US, $ 150,000 WOULD BE A MORE REALISTIC PRICE FOR THIS MACHINE IN 1988 OR 1989 , II STREET FLUSHER/TANKER (30,000) ISM SUGGESTING THAT WE PURCHASE THIS VEHICLE NEW BECAUSE WE HAVE PURCHASE THE LAST TWO TANKERS FROM THE CITY OF ST. PAUL AND WE HAVE FOUND EVERY REASON WHY ST , PAUL DECIDED TO ROTATE THOSE VEHICLES . IN REFLECTION, BY PURCHASING THESE VEHICLES USED, WE FOUND OUT HOW ESSENTIAL THEY ARE TO BOTH DEPARTMENTS, BUT THEY ALWAYS BROKE DOWN WHEN YOU NEEDED THEM THE MOST. (FLOODING RINKS, ETC. ) FOR THIS REASON, WE INSERTED ENOUGH MONEY IN THE BUDGET ABOUT 5 YEARS AGO TO COVER THE INITIAL COST OF PURCHASING THIS VEHICLE IN NEW CONDITION, SO WE COULD HAVE A RELIABLE MACHINE AVAILABLE TO US WHEN WE NEED IT THE MOST. THE REASON THAT THIS VEHICLE IS CONSIDERED A HIGH MAINTENANCE PIECE OF EQUIPMENT IS THAT IT CONTAINS A 5" PUMP, AN AIR POWERED DISTRIBUTION SYSTEM, POWERED BY A .6 CYLINDER AUXILIARY ENGINE MOUNTED ON THE REAR OF THE TRUCK. 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JJ $4 $4 a) ca a! cd 0 •ri w -r4 cd •r4 r-1 u aJ w >4 00 s•+ p x r•+ G) .4 -� 0. 00•r-I cd v 3 d u v 0 ca H u .0 u ca w Ort +J H 0 >% ca a) O •ra O a) 0 0 0 .1-+ 0 E cd z +J v x 0 00 z a P4 0 V w a, u. 0 a 00 00 00 00 00 00 o, o, o, rn r-4 rn o, -4 r1 O p w ca a f MEMO TO: Mayor and City Council FROM: John K. Anderson, City Admin. i RE : - Adoption of a Formal Contract With Springsted, Inc . I DATE : June 25 , 1984 i INTRODUCTION The City of Shakopee has had a long standing relationship with Springsted, Inc . for the provision of Financial Consultant Services . Recently, the City reviewed proposals from three Financial Consultant Firms regarding the provision of services to the City in the future . As a result of the review of the three firms , City Council voted unanimously to maintain our re- lationship with Springsted, Inc . PROPOSED CONTRACT Bob Pulscher , President of Springsted, Inc . has supplied the City with their standard contract for municipal clients . I have reviewed the contract and discussed it with Mr. Pulscher . As a result of those discussions we have added one addition to Section 3 entitled, "Additional Services" on Page 3 . The purpose of the addition is to address Staff and Council ' s desire to receive more information from Springsted regarding State and National developments in the field of Public Finance . The purpose of this addendum to the contract is to specifically address Council ' s concerns about services provided between bond issues ; therefore , Councilmembers should be critical of this addition if it does not go far enough in achieving the services Council desires . ALTERNATIVES 11 Approve the contract with Springsted as amended. 2 ] Offer further amendments and/or clarification to the contract as presented. This would be the alternative Council should address if the addendum to Section 3 "Additional Services" does not convey specifically enough what Council wants for additional services . 3 ] Drop the idea of a formal contract with Springsted and continue on as in the past without any formal contractual relationship. This alternative is workable , however , it leaves the door open for misunderstanding regarding the level of service Springsted is to provide the City and the services for which the City is obligated to pay Springsted . Adoption of a Formal Contract With Springsted, Inc . Page 2 June 25 , _1984 RECOMMENDATION The Finance Director and I recommend approval of the con- tract to formalize our relationship with Springsted , Inc . We feel the Contract will assist both parties in clarifying the level of service desired and the fees and billing procedures to be used by Springsted, Inc . ACTION REQUESTED Pass a motion authorizing the appropriate City Officials to enter into a contract with Springsted, Inc . for Public Finance Advisor Services as outlined in their six page contract submitted April 24, 1984 with the addition to Section 3 "Additional Services" as incorporated on Page 3 of said contract agreement . JKA/bn SPRINGSTED i INCORPORATED PUBLIC FINANCE ADVISORSt"YY 3 25 April 1984 Mr. John Anderson City Administrator Shakopee City Hall 129 East Ist Avenue Shakopee, Minnesota 55379 Dear John: I am enclosing two copies of a contract with the City. Please review it and if it is acceptable to you please have it executed and one copy returned to me. If you have any questions about it please call' and we can discuss it. We look forward to working with you on your forthcoming financing. I appreciate your assistance in our selection. Very sincerely yours, obert D. ulscher President RDP:dma Enclosure 800 Osborn Building, Saint Paul, Minnesota 55102 (612) 222-4241 250 North Sunnyslope Road, Brookfield, Wisconsin 53005 (414) 782-8222 SPRINGSTED (I INCORPORATED PUBLIC FINANCE ADVISORS WHEREAS, the City of Shakopee, Minnesota, ("Client"), wishes to retain SPRINGSTED Incorporated ("S-111) as its Financial Advisor, S-1 is pleased to make this Proposal which shall constitute the "Contract" between Client and S-1 upon Client's (i) execution of an acceptance of the proposal, or (ii) upon S-I's performance of a Service or Additional Service, each hereinafter described, at Client's request, whichever event occurs first. Section I. Services For each debt offering (an "Issue") undertaken by Client during the term of the Contract, as appropriate, S-1 shall: A. Prepare: (i) a fiscal feasibility report; (ii) an estimate of principal and interest requirements ("Debt Service"); (iii) an opinion of the adequacy of Client's current or proposed cost-recovery policies to provide Debt Service; (iv) alternative methods for the provision of Debt Service; (v) an opinion of the fiscal impact upon Client's: (a) constituents, (b) resources, (c) rating, and (d) future financing capabilities; (vi) an opinion of marketability; (vii) a debt retire- ment plan acceptable to Client which shall consider: (a) revenues available for Debt Service, (b) correlation of Debt Service with outstanding and projected indebtedness, (c) current and projected fiscal policies, (d) adequacy of the anticipated cash flow to meet Debt Service, (e) Client's resources, (f) marketability factors, and (g) arbitrage regulations; (viii) Client's Official Statement which S-) will distribute to prospective bidders on behalf of Client; B. Sample market interest and encourage offers; C. Arrange publications of the Official Notice of Sale; D. Submit a recommendation as to whether the Issue should be rated, and, if Client elects to apply for a rating, prepare information for presentation to the rating agency; E. If the Issue is sold by public, competitive bidding, compute the accuracy of the bids and submit a recommendation as to the acceptability of the best offer, or, if the sale is by private negotiation, assist Client with the negotiation and advise Client as to the acceptability of the offer; F. Arrange for the printing, signing, delivery and settlement of the Issue; 800 Osborn Building, Saint Paul, Minnesota 55102 (612) 222-4241 250 North Sunnyslope Road, Brookfield, Wisconsin 53005 (414) 782-8222 if G. At Client's request, make suggestions for the initial investment of the proceeds of the Issue; H. Compile a Bond Record containing information pertinent to the Issue, including a Debt Service payment schedule, to which Client will need to make reference during the life of the Issue; and, 1. Act as Client's liaison with legal counsel. Each of the foregoing, A. through I., shall be referred to herein as a "Service," or, collectively, the "Services." Section II. Fees for Services A. When an Issue has been settled, or S-1 has performed all of the appropriate Services for settlement, S-1 shall be compensated pursuant to whichever of the following Fee Schedules of this Section is appropriate, subject however to the provisions of subsection B. 3 of this Section: I. Fee Schedule I - For issues primarily supported by a general tax levy or special assessments. Amount of Amount of Issue Issue (000 Omitted) Fee (000 Omitted) Fee $ to 100 $ 4,900 $1501 - 2000 $12, 100 101 - 300 5,500 2001 - 2500 13,300 301 - 500 6,400 2501 - 3000 14,500 501 - 700 7,300 3001 - 3500 15,700 701 - 900 8,200 3501 - 4000 16,900 901 - 1100 9, 100 4001 - 4500 17,900 1101 - 1300 10,000 4501 - 5000 - upwards 18,900, plus $800 per $.5 1301 - 1500 10,900 million or any part there- of in excess of $5.5 million 2. Fee Schedule 2 - For issues primarily supported by project revenues or tax increments. When the Debt Service of an Issue will be primarily supported by revenues of the project to be financed from the proceeds of the Issue, or from tax increments, S-1's fee shall be 1.5 x the foregoing Fee Schedule I for an Issue of like principal amount. B. The following shall be a part of each of the foregoing Fee Schedules: I. Expenses S-I shall not be responsible for issuance expenses of: (i) printing and distributing the Official Statement, (ii) publication of notices, (iii) legal fees, (iv) printing the -2- obligations, (v) delivery and settlement, (vi) travel, except S-I's travel between Client's and S-I's offices, (vii) rating fees, (viii) other direct expenses specifically incurred for the Issue, including S-1's in-office duplication costs for copies in excess of 200, (ix) telephonic toll charges, and, (x) delivery charges other than by regular mail. S-I may bill Client for expenses advanced by S-I as those expenses are incurred; and payment shall be due upon Client's receipt of such billings. 2. Fee Payment G. When Due S-I's fee shall be due upon Client's receipt of Issue proceeds, except that in the event (i) no offer for the Issue is received, or none is accepted, or (ii) an award is made of the Issue but, by no fault of S-I, it becomes impossible to make delivery within the time specified, in each instance S-I shall be deemed to have fully discharged its responsibilities pursuant to the Contract and S-I's full fee for the Issue shall be due. If thereafter a delivery of the Issue is completed S-I shall be entitled to no additional fee for performance of a Service necessary therefor, unless such Service is an Additional Service pursuant to Section III hereinafter. b. Abandonment In the event an Issue is abandoned, S-1 shall be compensated forthwith for any Service performed by S-I to the point of abandonment as if that Service was an Additional Service hereinafter described. An Issue shall be deemed to have been abandoned whenever no action has been taken by Client relative to the Issue for a period of one year from the date of S-I's initial performance of a Service, or there has been an overt act of abandonment by Client. 3. Effective Period of Fee Schedules The Fee Schedules set forth in the Contract shall be guaranteed by S-1 for 12 months following the date on which S-I submitted the Contract to Client (the "Date"); thereafter S-1 shall be compensated at the rates of the appropriate S-I Fee Schedules in effect at the time of S-I's completion of a Service or an Additional Service, except, if an Issue is both commenced within the initial 12-month period following the Date and is completed within 24 months of the Date the effective Fee Schedule shall be the appropriate Fee Schedule initially set out in the Contract. Section III. Additional Services In the event Client requests and S-1 performs a service other than one of the Services described in Section I herein, or if S-I repeats any of the said Services, which repetition is not the fault of S-1, such service shall be an "Additional Service" for which S-1 shall be compensated pursuant to the following Fee Schedule, subject however to the provisions of Section II. B. 3 herein: *S-1 shall keep client appraised of State and National developments in public finance as it may affect the client . lit A. Fee Schedule 3 1. Hourly Rates Senior Officer 125 Data Processing 50 Officer 85 Word Processing $25 2. Expenses In addition to the foregoing hourly charges S-1 shall be reimbursed for the expenses described in Section II. B. I herein, plus travel expenses between Client's and S-I's off ices. 3. When Due Fees for an Additional Service shall be due upon completion of the Additional Service. Section IV. None of the fees herein stated shall be applicable to an advance refunding issue, the fee for which shall be negotiated between Client and S-1. Section V. S-1 shall not participate directly or indirectly in the purchase or resale of any Issue. Section VI. The Contract shall not prohibit Client and S-1 from entering into a separate contract relative to a specific Issue or project. Section VII. S-1 agrees to abide by the requirements of Title VI of the Civil Rights Act of 1964. Section VIII. Reports, information, data, etc. given by Client to S-I, or prepared or assembled by S-1 pursuant to the Contract shall be kept confidential by S-I, except as its release is necessary to the performance of a Service or Additional Service pursuant to the Contract. Section IX. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports and memorandums, prepared by S-I, except internal records of S-1, shall be Client's property. Section X. S-1 shall perform its duties pursuant to the Contract as an independent contractor and S-1 employees shall not be deemed to be Client's employees. Claims that may or might arise under any workmen's compensation act on behalf of S-I's employees while engaged in the performance of duties pursuant -4- !I'2 to the Contract and any claims made by any third party as a consequence of any act or omission on the part of S-I's employees or other persons while so engaged by S-I in the performance of duties pursuant to the Contract shall not be Client's obligation or responsibility. Section XI. S-1 shall disclose to Client any contract, agreement or understanding S-I has as of the date of submission of the Contract, or in the future may have, with any entity or individual which in S-I's opinion may represent a conflict of interest in the performance of S-I's performance of its duties for Client and if Client determines that there is in fact a conflict, then S-I shall forthwith resign from such conflicting contract, agreement or understanding, in which event the Contract shall remain in full force and effect. In the event S-I does not so resign, then Client shall have the option of terminating the Contract forthwith by written notice to S-I and Client shall be liable to S-I for only those amounts due S-I by the terms of the Contract to the date of such termination. Section XII. Indemnification The Client and S-I shall each indemnify and hold harmless the other from and against any and all losses, claims, damages, expenses, including legal fees for defense, or liabilities, collectively, "Damages," to which either may be subject- ed by reason of the other's acts, errors or ornissions, except however, neither will indemnify the other from or against Damages by reason of changed events and conditions beyond the control of either or errors of judgment reasonably made. Section XIII. Other Agreements -5- �Cr Section XIV. Contract Term The Contract between Client and S-1 shall continue until such time as either party terminates it by not less than 60 days written notice to the other party except that the Contract shall continue in full force and effect with respect to an Issue commenced during the time the Contract is in effect until completion of such Issue. The Contract may be amended in whole or in part from time to time by mutual consent of the parties. Submitted this 24th day of April, 1984 SPRIN TED Incorporated BY: (?J'Jv' Robert D. Pulscher President The foregoing proposal by SPRINGSTED Incorporated is accepted this day of 19 on behalf of the City of Shakopee, Minnesota. BY: -6- Councilmember introduced the following resolution, the reading of which was dispensed with by unanimous consent , and moved its adoption : CITY OF SHAKOPEE COUNTY OF SCOTT STATE OF MINNESOTA RESOLUTION NO. 2281 RESOLUTION CALLING PUBLIC HEARING ON THE MODIFICA- TION BY THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE OF MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 AND THE MODIFIED HOUSING AND REDEVELOPMENT PLAN RELAT- ING THERETO, ON THE REDESIGNATION OF TAX INCREMENT DISTRICT NO. 1A AND THE MODIFICATION OF THE TAX INCREMENT FINANCING PLAN RELATING THERETO, AND ON THE ESTABLISHMENT OF TAX INCREMENT DISTRICT NO. 5 AND THE APPROVAL AND ADOPTION OF A TAX INCREMENT FINANCING PLAN RELATING THERETO. BE IT RESOLVED by the City Council ( the "Council" ) of the City of Shakopee, Minnesota ( the "City" ) , as follows : Section 1 . Public Hearing . This Council shall meet on Tuesday, August 7 , 1984 , at approximately 7 : 30 p.m. , to hold a public hearing on the following matters : ( a ) the modifi- cation by increased project costs of Minnesota River Valley Housing and Redevelopment Project No . l and the Modified Housing and Redevelopment Plan relating thereto by the Hous- ing and Redevelopment Authority in and for the City ( b ) the redesignation of Tax Increment District No. 1A within Minnesota River Valley Housing and Redevelopment Project No . 1 as Tax Increment District No . 3 and modification of the Tax Increment Financing Plan relating thereto, and ( c ) the establishment of Tax Increment District No . 5 within Minnesota River Valley Housing and Redevelopment Project No. 1 , and the adoption and approval of a proposed Tax In- crement Financing Plan relating thereto, all pursuant to and in accordance with Minnesota Statutes , Sections 462 . 411 to 462 . 716 , inclusive , as amended, and Minnesota Statutes , Sections 273 . 71 to 273 . 78 , inclusive , as amended . Section 2 . Notice of Hearing; Filing of Plans . The City Clerk is authorized and directed to cause notice of the hearing, substantially in the form attached hereto as Ex- hibit A, to be given as required by law, to place a copy of the proposed Modified Housing and Redevelopment Plan, the proposed Modified Tax Increment Financing Plan and the pro- posed Tax Increment Financing Plan on file in the City Clerk ' s office and to make such plans available for inspec- tion by the public, commencing July 12 , 1984 . Adopted by the City Council of the City of Shakopee , Minnesota , on July 3 , - 1984 . The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof : and the following voted against the same : whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor and attested to by the City Clerk . Mayor ATTEST: City Clerk NOTICE OF PUBLIC HEARING CITY OF SHAKOPEE COUNTY OF SCOTT STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council ( the "Coun- cil" ) of the City of Shakopee, County of Scott , State of Minnesota, will hold a public hearing on Tuesday, August 7 , 1984 , at approximately 7 : 30 p.m. , at the City Hall , 129 East First Avenue, in Shakopee, Minnesota, relating to the modi- fication by the Housing and Redevelopment Authority in and for the City of Shakopee , Minnesota , of Minnesota River Valley Housing and Redevelopment Project No . 1 by increased project costs , the redesignation of Tax Increment District No. lA as Tax Increment District No. 3 and the establishment of Tax Increment District No. 5 , all located within Minne- sota River Valley Housing and Redevelopment Project No . 1 pursuant to Minnesota Statutes , sections 462 . 411 to 462 . 716 , inclusive, as amended, and Minnesota Statutes , Sections 273 . 71 to 273 . 78, inclusive , as amended. The rearing is also relative to a proposed modification of the Modified Housing and Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No . 1 , a proposed modi- fication of the Tax Increment Financing Plan for Tax incre- ment District 3 and a proposed Tax Increment Financing Plan for Tax Increment District No . 5 , copies of which will be on file and available for public inspection in the Clerk ' s office not later than July 12 , 1984 . The parcels proposed to be included in Tax Increment District No. 5 are within Redevelopment Project No. 1 and are more described as follows : The East 6 feet of the South 90 feet and the West 34 . 5 feet of the East 40 . 5 feet of the South 42 feet of Lot 4 and the South 90 feet of Lot 5 , Block 63 , City of Shakopee plat . All interested persons may appear at the hearing and present their views orally or in writing . Dated: 1984 . BY ORDER OF THE CITY COUNCIL, City Clerk A - 1 . �c MEMORANDUM TO: John K. Anderson, City Administrator FROM: H.R. Spurrier, City Engineer RE: Improvement of Valley Park Drive and 12th Avenue Public Improvement No. 1984-5 DATE: June 29 , 1984 Introduction: Attached is Resolution No. 2282 , A Resolution Approving Plans and Specifications and Ordering Advertisement for bids for the Improvement of Valley Park Drive from Trunk Highway 101 to 12th Avenue and 12th Avenue from Valley Park Drive to County Road 83 by Roadway. Background : The plans and specifications for the above referenced project have been submitted for review and approval and have been approved for bid. This project is the first of the offsite public improvements required for the Shakopee Racetrack. It is one of the largest projects that will be undertaken. This roadway will link Trunk Highway 101 with the Racetrack' s south entrance on County Road 83 . This project like all the other offsite improvement projects is on schedule . Any Councilmember interested in reviewing the plans or specifications for the proposed projects may see them in my office. It is recommended that City Council adopt Resolution No. 2282 , A Resolution Approving , Plans and Specifications and Ordering Adver- tisement for Bids for the Improvement of Valley Park Drive from Trunk Highway 101 to 12th Avenue and 12th Avenue from Valley Park Drive to County Road 83 by Roadway. Action Requested: Adopt Resolution No. 2282 , A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the Improvement of Valley Park Drive from Trunk Highway 101 to 12th Avenue and 12th Avenue from Valley Park Drive to County Road 83 by Roadway. HRS : cah Attachment ii U 1 � RESOLUTION NO. 2282 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE IMPROVEMENT OF VALLEY PARK DRIVE FROM TRUNK HIGHWAY 101 TO 12TH AVENUE AND 12TH AVENUE FROM VALLEY PARK DRIVE TO COUNTY ROAD 83 BY ROADWAY PUBLIC IMPROVEMENT NO. 1984-5 WHEREAS , pursuant to Resolution No. 2271 adopted by City Council on June 5 , 1984, Steven D. Harvey , Valley Engineering, Inc . , has prepared plans and specifications for the improve- ment of Valley Park Drive from Trunk Highway 101 to 12th Avenue and 12th Avenue from Valley Park Drive to County Road 83 by Roadway and has presented such plans and specifications to the Council for approval . NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . Such plans and specifications a copy of which is on file and of record in the Office of the City Engineer are hereby approved. 2 . The City Clerk shall cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for bid upon the making of such improvement under such approved plans and specifications . The advertisement for bids shall be published for three weeks and shall specify the work to be done and shall state the bids will be received by the City Clerk until 10 : 00 a .m. on July 30 , 1984, at which time they will publicly opened in the Council Chambers of City Hall by the City Clerk and the Engineer or designated part and then will be tabulated and will be considered by Council at 7 : 00 p.m. , or thereafter, on July 31 , 1984 in the Council Chambers , and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit , cashiers check, bid bond or certified check, payable to the order of the City of Shakopee for not less than five percent ( 5%) of the j amount of the bid . Adopted in session of the Shakopee City Council held this of 1984. Mayor- of the City of Shakopee ATTEST: City Clerk Approved as to form this day of 1984. i City Attorney I t i t i i If I i l3 a-- MEMO TO: John K. Anderson, City Administrator FROM: Leroy Houser, Building Official DATE: July 2, 1984 SUBJECT:- Transportation Introduction: Engineering and Building can not drive on many areas of the racetrack without getting stuck due to the instability of the soil on site. Background: Ray and myself have checked into renting a 4-wheel drive vehicle to move about the site. We checked with Malkerson and Ford and the cost varies from $500 . 00 to $800. 00 per month. The high lease amount is due to the shortness of the lease, we will only need it for about one year. Our new inspector has a four wheel drive which he will lease us for $200 . 00 per month. Recommendation: I recommend we lease LeRoy Heitz ' s 4-wheel drive for one year at $200 . 00 per month. Alternatives: 1. Buy one 2. Lease one from the car lots 3 . Don ' t lease or buy one and rely on the prime contractor to furnish a Cat to pull Ray out of the sand. Action Requested: Instruct staff to enter into a lease agreement with LeRoy Heitz for one year for $2400 . 00. Bo and I recommend 3 to 4 months at $200 . 00 per month, because access maybe available within 3 months . • I.3 c- STANDARD AGREEMENT This AGREEMENT made and entered into this day of , 197 by and between Barton-Aschman Associates, Inc., a Minnesota corporation with principal offices at 1610 South Sixth Street, Minneapolis, Minnesota 55454, hereinafter referred to as the "CONSULTANT," and the City of Shakopee, hereinafter referred to as the "CLIENT;" WITNESSETH: WHEREAS, the CLIENT desires to engage the services of the CONSULTANT to furnish technical and professional assistance in connection with the preparation of plans, specifications, estimates, and construction observation services for roadways located in Shakopee, hereinafter referred to as the "PROJECT" and the CONSULTANT has signified his willingness to furnish technical and professional services to the CLIENT; NOW THEREFORE, the parties hereto do mutually agree as follows: A. Scope of CONSULTANT'S Services The CONSULTANT agrees to perform in a good and professional manner those services outlined in Attachment A, a copy of which is attached hereto and incorporated in this AGREEMENT. B. Information and Services to be Provided by the CLIENT The completion of the services to be performed by the CONSULTANT under the AGREEMENT is contingent upon the timely receipt from the CLIENT, at no cost to the CONSULTANT, of various data and reports pertinent to the PROJECT, as well as any approval(s) required of the CLIENT. The CLIENT shall: Provide full information including detailed scope as to its requirements for the projects. Assist the CONSULTANT by placing at his disposal all available information pertinent to the sites of the projects including previous reports and any other data relative to design or construction of the projects. Give prompt notice to the CONSULTANT whenever the City observes or otherwise becomes aware of any defect in the projects. Assist in obtaining approval of all governmental authorities having jurisdiction over the projects and such approvals and consents from such other indivivals or bodies as may be necessary for completion of the projects. Furnish, or direct the CONSULTANT to provide at the City's expense, necessary additional services. C. Meetings and Reports The CONSULTANT agrees to attend review meetings with the CLIENT or its representatives during the course of the PROJECT. The CONSULTANT will provide copy suitable for reproduction to the CLIENT of all plans and specifications. D. Changes and Extra Work If changes or extra work are requested and authorized in writing by the CLIENT, the CONSULTANT will be available to furnish the following types of services: a. Extra work due to changes in the general scope of the study including, but not limited to, changes in size, complexity, or character of the work items. b. Additional or extended services including study administration due to: (1) the prolongation of the AGREEMENT time through no fault of the CONSULTANT, (2) the acceleration of the work schedule involving services beyond normal working hours, or (3) nondelivery of any materials, data, or other information to be furnished by the CLIENT or others not within the control of the CONSULTANT. C. Other additional services requested and authorized by the CLIENT which are not otherwise provided for under this AGREEMENT. The costs and schedule for completing changes or extra work authorized by the CLIENT will be subject to negotiation between the CLIENT and the CONSULTANT. E. CONSULTANT'S Compensation The CONSULTANT will be compensated for services on the following basis: Hourly Rates Plus Direct Expenses -- The CONSULTANT shall be compen- sated for services rendered under the terms of the AGREEMENT on the basis of the CONSULTANT'S hourly rates in effect at time such services are performed for the staff time devoted to the project plus reimbursement at actual cost for directly related job expenses such as travel, subsistence, subconsultants, printing, etc. The estimated maximum cost for CONSULTANT services under this AGREEMENT is $342,500. The CONSULTANT will not exceed this sum without specific written authorization from the CLIENT or an amendment to this AGREEMENT. Reimbursable expenses are in addition to the compensation for professional staff time services and include actual expenditures made by the CONSUL- TANT, its employees, or its professional subcontractors in the interest of the PROJECT for the following: -- Transportation and subsistence when traveling in connection with the PROJECT, and long-distance telephone calls. -- Renderings or graphics for public displays. -- Reproduction, postage and handling of drawings and written reports. -- Site surveys and computer time. -- Other out-of-pocket expenses incurred for the benefit of the PROJECT. Attachment B gives a detailed breakdown of the maximum fee by roadway section to be designed. F. Method of Payment The method of payment will be as follows: The CONSULTANT shall submit monthly invoices for costs incurred on the PROJECT during the billing period. Invoices will be based on the CONSUL- TANT'S hourly rates for staff time expended on the PROJECT plus reim- bursement at actual cost for directly related job expenses such as travel, subsistence, printing, etc. Invoices are due and payable no later than thirty (30) days of invoice date. A charge of 1 (one) percent per month will be added to all past due accounts. Total billings for services rendered under this AGREEMENT will not exceed the sum of $342,500 without express written authorization from the CLIENT. If payments are not made in accordance with the provisions of this AGREE- MENT, the CONSULTANT may give written notice five (5) days in advance that he intends to stop work, without penalty, until such payments are received. Following receipt of such payments and prior to reinitiating work, the CLIENT and the CONSULTANT will mutually agree on the schedule and costs for completing the terms of this AGREEMENT. G. Time of Performance The services of the CONSULTANT began on March 26, 1984, and will, absent causes beyond the control of the CONSULTANT, be completed within 500 calendar days thereafter. Although this AGREEMENT is executed on e , 1984, it is understood that the CONSULTANT was directed to begin work on March 26, 1984. Therefore, this AGREEMENT is clearly retroactive to that date. H. Termination The CLIENT and the CONSULTANT will have the right to terminate the AGREEMENT by written notice to the other party at least thirty (30) days prior to the specified effective date of such termination. In such event, all finished and unfinished documents and work papers prepared by the CONSUL- TANT under the AGREEMENT will, at the option of the CLIENT, become its property, and the CONSULTANT be paid for services rendered up to the date of such termination. I. Nondiscrimination The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employ- ment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. Further, the CONSULTANT is in compliance with the Equal Opportunity Clause as set forth in Executive Order 11246, as amended. J. Arbitration All claims, disputes and other matters in question arising out of, or relating to, this AGREEMENT or the breach thereof, will be decided by arbitration in accordance with the Rules of the American Arbitration Association then obtaining. This AGREEMENT so to arbitrate will be specifically enforceable under the prevailing arbitration law. Notice of the demand for arbitration will be filed in writing with the other party to this AGREEMENT and with the American Arbitration Association. The demand will be made within a reasonable time after the claim, dispute, or other matter in question has arisen. In no event will the demand for arbitration be made after institution of legal or equitable proceedings based on such claim, dispute, or other matter in question would be barred by the applicable statute of limitations. The award rendered by the arbitrators will be final, and judgment may be entered upon it in any court having jurisdiction thereof. K. Excusable Delays Except with respect to defaults of subcontractors of the CONSULTANT, the CONSULTANT will not be in default by reason of any failure in performance of this AGREEMENT in accordance with its terms (including any failure by the CONSULTANT to make progress in the prosecution of the work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the CONSULTANT. Such causes may include, but are not restricted or limited to, acts of God, or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidernics, quarantine restrictions, strikes, freight embargos, and unusually severe weather but in every case the failure to perform must be beyond the control and without the fault or negligence of the CONSULTANT or its subconsultant or its subcontractor. If the failure to perform is caused by the failure of a subconsultant or subcontractor to perform or make progress, and if such failure arises out of causes beyond the control of both the CONSULTANT and the subcontractor, and without the fault or negligence of either of thein, the CONSULTANT will not be deemed to be in default. L. Indemnification In the event of a willful or negligent act or omission by a party to this AGREEMENT, that party will hold the other harmless from and against any damage, claim or loss resulting to the other therefrom. M. Personnel All of the services will be performed by the CONSULTANT, and none of the work or services covered by this AGREEMENT will be subcontracted without the prior written approval of the CLIENT. The CONSULTANT represents that he has, or will secure at his own expense, all personnel required to carry out and perform the Scope of Services of this AGREEMENT. Such personnel will not be employees of or have any relationship with any of the members of the CLIENT. Such personnel will be fully qualified and will be authorized under state and local law to perforin such services. N. Insurance The CONSULTANT will purchase and maintain during the life of this Agreement insurance coverage which will satisfactorily insure them against claims and liabilities which could arise because of the execution of this Agreement. The minimum insurance coverages required shall be in accordance with Attachment C, incorporated herein and made a part hereof. The CONSULTANT will furnish CLIENT copies of Certificates of Insurance evidencing coverages as stated in Attachment C issued by an insurance company authorized to do business under applicable laws and naming the City of Shakopee as "additional named Insured." The Certificates of Insurance shall contain agreement description, policy numbers, expiration dates, limits of liability, and shall be signed by an authorized agent of the insuring company. Further, no cancellation or modification of the policy or policies described in Attachment C shall occur without at least fifteen (15) days prior written notice to CLIENT. O. Mutual Obligations of the Client and the Consultant A. This Agreement does not guarantee to the CONSULTANT any work except as authorized in accordance with the above, or create an exclusive Consulting contract. B. All of the services contemplated under this Agreement are personal and shall not be assigned, sublet or transferred without the written consent of the CLIENT. The following subconsultants are herein approved; o Braun Engineering Testing will provide soil borings, laboratory testing, engineering report and construction testing o Valley Engineering Co., Inc., for surveying existing conditions and construction staking. In addition, they will be responsible for the design of Valley Park Drive and 12th Avenue. o Bruce R. Kelley, an individual, will be assisting the CONSULTANT with design on an as needed basis due to a restricted time frame. C. The CONSULTANT and any and all of its personnel utilized by the CLIENT under the terms of this Agreement shall remain the agents and employees of the CLIENT. D. The drawings, calculations, specifications, estimates, etc., produced by the CONSULTANT under the terms of this Agreement, when accepted and paid for by the CLIENT, shall become the property of the CLIENT, however, this provision shall not preclude the CONSULTANT from retaining copies of such materials for his records. All such documents are not intended or represented to be suitable for reuse by the CLIENT or others on extensions of the project or any other project. Any reuse without written verification or adaption by the CONSULTANT for the specific purpose intended will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT. IN WITNESS WHEREOF, the CLIENT and the CONSULTANT have executed this AGREEMENT on the date and year first above written. CONSULTANT: CLIENT: BARTON-ASCHMAN ASSOCIATES, INC. CITY OF SHAKOPEE: Approved: December , 1983 Aohn C. Mull , ice President As Its Co cting Officer Approved as to form this day of , 1983. Attachment A SCOPE FOR CONSULTANT'S SERVICES The attached letters, estimates, etc. docomument the scope of service to be performed by the CONSULTANT. Basically the scope calls for: - Soils investigations, including test borings, related analysis and recommendations. - Field surveys of existing conditions for all roadways involved. - Interpretation and recommendations concerning the feasibility of the proposed projects, including alternative cost estimates. - Meeting and receiving recommendations of concerned regulatory agencies. - Preparation of design plans, specifications, and bidding documents. - Estimates of construction costs. - Preparation of permit applications to responsible agencies. - Assistance in advertising for bids and recommendations on the water pits. - In addition to the normal periodic observations of work during the construciton phase, full time resident engineering services and techincal observation of construction will be provided as required. In addition, all necessary field staking for construction and laboratory and materials testing services during construction will be provided. - Preparation of "as built" drawings. Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 April 18, 1984 Mr. Bruce Malkerson Popham, Haik, Schnobrich, Kaufman & Doty, Ltd. 4344 IDS Center Minneapolis, Minnesota 55402 Dear Bruce: Barton-Aschman Associates, Inc. and its team of subconsultants has initiated work on the design of the external roadway improvements needed to service the Shakopee Racetrack site. Basically all services remain as described in our March 20, 1984 letter and supporting enclosures. Total cost for the as built survey, working drawings, specifications and estimates, soil borings and foundation engineering report, construction testing services, and construction observation services as well as staking will range between $296,500 and $312,500. The one change in responsibility is that Valley Engineering Company, Inc. will design the east- west collector road, the widening of existing Valley Park Drive, and the extension of Valley Park Drive to connect with the east-west collector road. The primary reason for this switch in responsibilities is that Valley Engineering Company, Inc. has already carried a portion of the designs forward for Scottland, Inc. and it would be wasted effort for us to repeat the previous steps taken by Valley Engineering. Attached is our schedule for various tasks involved and the design of all the required improvements along with an indication of critical approvals. We will be contacting those agencies which control the approval time frames.to assure that we receive speedy reviews and approvals. Of course, we will keep your office fully informed as the process unfolds. All of the proposed work will be done on a not to exceed basis. As indicated by the city at our April 3rd meeting at Scottland, Inc., it is proposed that this contract will be with Minnesota Racetrack Inc. Billings will be submitted on a biweekly basis so that total cost can be readily computed. Barton-Aschman Associates, Inc. will be overall managers of this section of the work and will report any problems directly to yourself. Barton-Aschman Associates, Inc. Mr. Bruce Malkerson April 18, 1984 Page Two Based on your verbal approval we have initiated work as described above. Please sign below and return one copy of this letter for our files. Should you need any additional information, please do not hesitate to contact us. Sincerely yours, ohn C. Ian, P.E. Vice President JCM:bas ACCEPTED AND APPROVED BY: Signature Typed Name AUTHORIZATION TO EXECUTE AGREEMENT FOR: Date Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 March 20, 1984 Mr. Bruce Malkerson Popham, Haik, Schnobrich, Kaufman be Doty, Ltd. 4344 IDS Center Minneapolis, Minnesota 55402 Dear Bruce: Attached is a cost proposal for design fees assoc improvements around the Shakopee racetrack site. following: -- Intersection improvement at County Road 18 at -- Intersection improvement at Valley Park Drive -- Intersection improvement at County Road 83 ai -- Intersection improvement at the proposed Nori Highway 101 near Murphy's Landing. -- The design of the North-South Collector fry Avenue South. -- Upgrading of Fourth Avenue South between thi Road 83 to provide for two lanes of traffic witt racetrack site. _- Widening of County Road 83 to provide for Highway lot to the south entrance into the site -- Upgrading of Valley Park Drive from Trunk H the proposed new East-West Collector to provii -- Design of the proposed East-West Collecto County Road 83 which would align with the would allow for four lanes of traffic. As will be noted on the attached material, all of the .__,...,a �_..._ ... ,.�. t..4 Barton-Aschrnan Associates, Inc. Mr. Bruce Malkerson March 20, 1984 Page Two Assuming that the racetrack will be approved on March 28, it is imperative that we expedite the surveying, soil testing, and design so that we can initiate construction as soon as possible this coming summer. his In addition, we should resolve Ct to oshouldrepnes of communicatin for twent the ownerof the ofor It would appear to us that the City Shakopee probably design and construction of these roadways.be out of the officea please talktw th Pim Book lease do not hesitate to contact me. Should and/or Dave Warzala. Sincerely yours, olin C. M 11an Vice Pre7ident JCM:ajo Enclosures Barton-Aschman Associates, Inc. 612-332-0421 1610 South Sixth Street Minneapolis, Minnesota 55454 MEMORANDUM TO: Shakopee Racetrack File COPY TO: J. C. Mullan rr FROM: Barton-Aschman Associates, Inc D. B. Warzala DATE: March 13, 1984 SUBJECT: DESIGN FEES FOR SHAKOPEE RACK SITE ROADWAY IMPROVEMENTS EXTERNAL Barton-Aschman has assembled a team of consultants to perform soils investigation, testing, surveying, design and inspection services for the proposed roadway improve- ments associated with the racetrack development. Proposals were requested from Braun Engineering Testing Inc. and Valley Engineering Co. Inc. respectively for soils/material testing and surveying services. A copy of both proposls are attached hereto. Barton-Aschman Associates, Inc. as principal consultant will provide design and inspection services for all roadway improvements in the vicinity of the racetrack site° A task breakdown and summary of cost follows: I. Barton-Aschman Associates, Inc. - Principal Consultant A. Plans, Specifications & Estimates (PS&E) $150,600 B. Resident Construction Inspection 75,000 Subtotal $225,000 I1. Braun Engineering Testing Inc. - Subconsultant A. Soil borings, laboratory testing and $ 7 ,500 - 10,000 foundation engineering report B. Construction testing services 7,500 - 15,000 Subtotal $ 15,000 - 25,000 Barton-Aschman Associates, Inc. III. Valley Engineering Co. Inc. - Subconsultant A. Predesign as-built information $ 11 ,310 B. Construction staking 48,000 Subtotal + 5% $ 56,500 - 62,500 Total Estimated Fee Range $296,500 - $312,500 The above fee ranges are proposed as not to exceed amounts. BRAUR" Services Since 1957 ENGINEERING TESTING JS BRAUN PE GO KLUEMPKE P E MINNESOTA: Minneapolis, Hibbing, St. Cloud, Rochester, St. Paul PH ANDERSON DALE R ALLEN PE C G KRUSE P F JAMES J CRAIG J, NORTH DAKOTA:Williston DR HAUS,EP PE LOUIS' MATS PE MONTANA:Billings Reply To: P.O. Box 35108 Mpls. , MN 55435 (612) 941 -5600 February 29, 1984 Barton-Aschman 1610 South 6th St . Minneapolis , MN 55404 Attn: Mr . Dave Warzala RE: SOIL BORINGS , FOUNDATION ENGINEERING REPORT & CONSTRUCTION TESTING SERVICES Proposed Access Improvements Shakopee Racetrack Site Shakopee , ?SIN Mr . Worzella: As requested during our meeting on February 23 , 1984 , we have estimated the cost for taking soil borings , preparation of a foundation engineering report and the construction testing for the above referenced project . DESCRIPTION OF PROJECT We understand that several roadways will be improved in the area of the proposed Shakopee racetrack site . The improvements will consist of construction of approx'fmately 7 , 400 feet of new roa'- way , 9 , 800 feet of roadway which will be overla= d to OOOupgr feet rof 7-ton design to 9-ton design and approx'- mately 5, roadway which will be widened and overlaid . It is currently anticipated that a newstorm sewer will be installed below tons approximately 2 , 600 feet of the new roadwa�. Four� �eents will will also be improved along Highway 101 . These imp. consist of constructing longer and. wider turn lanes . CONSULTING ENGINEERS I SOILS AND MATERIALS Affdlated Company for Chemical&Environmental Testing and Consuming— Braun Environmental Laboratories Inc Barton-Aschman -2- February 29, 1984 Design and Construction Services This project will be divided into two phases . Phase one will consist of soil borings , laboratory testing to evaluate the characteristics of the soils and the engineering report. Phase two will consist of construction testing which will include exca- vation observations, compaction testing, bituminous and concrete sampling and aggregate gradations . Phase One Testing: You indicated that the final design for the improvements will be reviewed by MN/DOT and that all work done on the roadways receiving MSA funds are to be done in accordance with MN/DOT sampling procedures . Because of the MN/DOT review, all soil classifications used for this report will be based on the Textural Classification of Soils Triangle . To evaluate the boring spacing and sampling procedures , we con- tacted representatives of MN/DOT. They indicated that for this project , 200 to 500-foot spacings for the soil borings would be considered appropriate . Sampling will be done with the power auger to evaluate the underlying soils . In those roadways which will be overlaid , the thickness of the existing bituminous mat and aggregate base will be determined as the borings are con- ducted . Laboratory tests will be conducted to provide additional data as a basis for making recommendations and soil classifications . Tests will include hydrometers , mechanical analysis , Proctors and Hveem-Stabilometer R-values . The engineering report furnished will give recommendations regarding areas which will require subcuts , suitability of the soils for use as fill , results of the laboratory tests , recom- mended overlay thicknesses and recommended pavement thicknesses for the new roadways . For phase one testing, we estimate that 100 borings will be required . Four Hveem Stabilometer R-value tests are anticipated to determine the soils ability to resist deformation . Laboratory tests will be run on selected samples for classificatior. pur- poses . As discussed on February 28, 1984 , we project that the cost of our phase one testing services will range from 57 , 510 to $10, 000. Phase Two Testing: This phase of testing will include services required during the construction of the new roadways , turn lanes and the upgrading of existing roadways . At this time , only a preliminary time schedule has been established . We have esti- mated the time which will be requ, red for our services based on this preliminary schedule . Because the need of our services -s umun Barton-Aschman -3- February 29, 1984 dependent on the scheduling, progress and suitability of the work by the various contractors , it is not possible to determine the hours which will be required to conduct the required tests . However, for budgeting purposes , we project the cost of our ser- vices for the construction testing will range from $7 , 500 to $15,000. As requested , we have not discussed in detail the testing proce- dures or the hours which are anticipated to complete each phase of this project . If required , we would be pleased to provide a more detailed correspondence outlining the scope of our services . Thank you for giving us the opportunity to present these estimated costs for budgetary purposes . If we can answer questions regarding this correspondence , please contact us at your convenience . Very truly yours, BRAUN ENGINEERING TESTING, INC . Michael M. Heuer , P.E. Project Engineer MMH/JJC : bmb nm un ENGINEERING TESTING w ..a.r.. nTaf�o� r��as, ^. n_.,e^ m.^'„1r 4c any e•+e Garner u,atln4 sun co^^^ civil Engineers Land Surveyors Planners ValleyEngineering Co.,C0.' Inc.In Q (612) 447-2570 Suite 204, Waters Edge Office Plaza 6885 Boudin Street N.E. Prior Lake. Minnesota 55372 March 13, 1984 Mr. Dave Warzala Barton-Aschman Associates, Inc. 1610 south Sixth Street Minneapolis, Minnesota 55454 Dave: c 1, --'T- As per our meeting of Februa y 27th, and our tel con.�ersatio^. o_ . al 13th, please review the revised estimate for surveying services, on the Shakopee Racetrack site. PROJECT SCOPE: 1, provide 3 man survey crews with egaipr)ent and supervision as reds xe=, to obtain existing asbuilt information. Consisting of aligrm}ent, maxir7an 100 foot cross sections and topography in the following areas. a, @ the intersection of Co. Rd. 18, T.H. 101 & Co. Rd. 89 Length = 0.3 rrdle b. @ the intersection of Valley Park Drive & T.H. 101 c. @ the intersection of Co. Rd. 83 & T.H. 101 Lang t': = 0.2:,* d. Valley Park Drive from T.H. 101 to Proposed V.I.P. 7th Add'n Length = 0.75 mile e. Co. Rd. 83 from T.H. 101 to Proposed V.Z.P. 7th Add'n roar' Length = 1.1 mile f. Fourth Ave. from Co. Rd. to proposed Link @ 101 Length = 1.3 mile g. Proposed V.I.F. 7th Add'n road from Co. Rd. 83 to Valley Park Length = 1.0 mile Drive h, Proposes; Link from Fourth Ave. to T.H. 101 @ restoration ent. Leng+-h = 0.3 mile i. Intersection of Minnesota Restoration center @ T.H. 101 Length = 0.2 mile 5.45 mile TOTAL ESTIMATED LENGTH OF PRD= TC7TAL ESTIM%= CREW TIME = 173 hr. @ 60.00 $ 10,380.00 TOTAL ESTIMATED SUPERVISION/REGISTERED SURVEYOR = 17 hr. @ $40.00 $ 680.00 MILEAGE AND MATERIALS $ 250.00 SUBTOTAL SECTION 1, ESTIMATED COST $ 11,310.00 SAY A HIGH-LOW RANG OF $10,000 to $12,600 2. Provide construction staking on Section 1 a. Centerline cut/fill stakes @ 50 ft. sta. b. Slope stake roadways as required for grading @ 50 ft. sta. c. Bluetops @ 50 ft. sta. for base grading d. Curb stakes @ 50 ft. sta. e. Stake control for traffic light location We propose to provide all surveying services required to perform the above work in an orderly manner. The estimated fee for this service is 2.0% of the actual construction cost. Subtotal Section 2 = .02 x 2,400,000 = $ 48,000.00 TCTLAL ESTIMATED PROJECT COST Section 1 Subtotal $ 11,310.00 Section 2 Subtotal $ 48,000.00 TOTA—T SECTIONS 1 & 2 $ 59,310.00 The above estimated costs are based on preliminary information. Prior to a formal contract we would expect to meet at the site and define the actual limits of the project Based on the information at hand, the total amount of $59,310.00 may be taken as + 0.05= of a not to exceed amount. I would like to take this opportunity to thank you for allowing us to offer this quote. If you require any additional information please let me know. If you have an,,, future projects that require surveying related work, I would welcome the opportunity to offer a quote. Respectfully yours, Valley Engineering Co. , Inc. Lam+ Ronald A. Swanson, L.S. RAS/=Tr! ---� Civil Engineers Land Surveyors Planners .At, Valle Enineeri y9ng Co., Inca Q (612) 447-2570 Suite 204, Waters Edge Office Plaza 6885 Boudin Street N E. Prior Lake, Minnesota 55372 April 11th, 1984 Barton - Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 Subject: Offsite Roadways, Vallee Industrial Park, Shakopee. ATrN: Dave Warzala we propose to provide the plans, specifications and engineering for roadway improvements as follows. 1. Valley Park Drive fron STH 101 to a point 4035 feet south. 1. 1. Widen 3000 feet of existing roadway and convert to an urban section. 1.2. Extend 1035 feet of new urban section street. Sanitary sewer service from the existing deadend manhole shall be stubbed to the east and west as part of the new improvement. Waterm3in crossings at two locations shall also be provided. 2. East - West Street connecting County Road 83 with the Valley Park Drive extension. 2.1. Develop approxLrately 5200 feet of new urban street. Sanitary sewer and watermain extensions will be located in the future outside of the street section. No provision for service line ::rossingE is conte?plated at this time. 2.2. Accommodate three major storm drainage crossings - one existing at the K-Mart outfall; the other two in conjuction with outfalls from the proposed plat of Valley Park 7th Addition. 3. All roadway design shall provide for a nine - ton urban section ha• ing a paved wi�lth of 44 feet and B-618 concrete curb and gutter. Street drainage shall be served by catchments and storm sewer sufficient to serve the right- of-way area plus 50 feet of front yard areas on both sides where appropriate. All design shall be in accordance with the current criteria promulgated by the city of Sha�onee. Our fee for items 1, 2, and 3 is $ 31,000.00 In addition we could provide general on-site construction inspection for grading, utilities and street work. Such inspection would certify the performance of the work in accordance with the City of Shakopee Standard Specifications. Soils and materials testing would be performed by others but would be coordinated through the on-site inspector. We propose part - time inspection on an "as-needed" basis. Estimated fees would range from $15,000 to $20,000. Billings would be based on time and materials expended. Rates are as follows. Engineer $40.00 per hour Technician $22.00 per hour Mileage $ 0.25 per mile Printing $ 0.15 per 8 1/2" x 11" copy Thank you for your consideration allowing us to present this proposal. If you have any questions please contact us. Steven D. Harvey, P.E. Valley Engineering Co. , Inc. ,I i Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 May 3, 1984 Bruce Malkerson Popham, Haik, Schnobrich, Kaufman & Doty, Ltd. 4344 IDS Center Minneapolis, Minnesota 55402 Dear Bruce: Based on direction given at the May 1 coordination meeting, Barton-Aschman is in the process of pursuing the design of the north-south collector road from Fourth Avenue to a point approximately 2600 feet south where the north-south collector would dead end. It is our understanding that this roadway section will now be on public right-of-way and consequently will be designed to meet City of Shakopee standards. Design and inspection of this facility was not included in my earlier letter to you, dealing with design fees. Based on our knowledge of this roadway at the current time, it is estimated that the design and construction observation fees will not exceed $40,000 for this north-south extension. In addition, I have requested Valley Engineering to inform me of their anticipated additional survey fees from items covered at our May 1 coordination meeting. Once I have all of their estimated survey fees, I will forward that to you in a separate letter. Sincerely yours, John C. Mullan, P.E. Vice President JCM:jkc Attachment B ESTIMATED FEES FOR DESIGN OF OFF SITE ROADWAY IMPROVEMENTS* Roadway Section Fee TH 1.01 Intersections Items 1, 2, 3 & 9 plus $118,915 Railroad crossings 12th Avenue and 95,345 Valley Park Drive N. S. Collector, Item 5 71,360 C.R. 83, Item 6 26,075 4th Avenue, Item 8 30,805 TOTAL $342,500 Fees include existing conditions survey, soil borings and analysis, design, specifications, estimates, construction testing, construction staking and construction observation. Attachment C INSURANCE The CONSULTANT will purchase and maintain during the life of this Agreement insurance coverage which will satisfactorily insure it and the City of Shakopee named as "additional named insured" against claims and liabilities which could arise because of the execution of this Agreement. The CONSULTANT will furnish CLIENT copies of Certificates of Insurance evidencing coverages as stated above issued by an insurance company authorized to do business under applicable laws. The Certificates of Insurance shall contain agreement description, policy numbers, expiration dates, limits of liability, and shall be signed by an authorized agent of the insuring company. Further, no cancellation or modification of the policy or policies described above shall occur without at least fifteen (15) days prior written notice given to CLIENT. The insurance coverages shall be in accordance with the following: 1. Workers' Compensation Workers' compensation insurance covering the CONSULTANT for any and all claims which may arise against the CONSULTANT because of workers' compensation and occupational disease acts. The employer's liability section of the workers' compensation policy shall have a limit of not less than $100,000. 2. Comprehensive General Liability Comprehensive general liability insurance protecting the CONSULTANT against any and all public liability claims which may arise in the course of performance of this Agreement. The limits of liability for bodily injury coverage will be not less than $500,000 per person, including death, and $500,000 per occurrence. The property damage limits of liability should not be less than $500,000 per occurrence with an aggregate of not less than $500,000. 3. Comprehensive Automobile--Liability Comprehensive automobile--liability insurance, including employer's non- ownership and hired car coverage protecting the CONSULTANT against automobile claims whether on or off the CONSULTANT'S premises with bodily injury limits of not less than $300,000 per person and $300,000 per occurrence, and property damage limits of not less than $50,000 per occurrence. 4. Errors and Omissions Errors and Omission insurance will be maintained by the CONSULTANT as will protect him from claims resulting from the performance of the CONSULTANT's work under this AGREEMENT. Said coverage shall be in an amount not less that $250,000.00. I Errors and Omissions: The CONSULTANT agrees to save and hold the City harmless from any and all claims, causes of action, suits and liabilities which arise in connection with the CONSULTANT'S performance hereunder. This indemnification shall not apply to claims or demands arising out of circumstances involving professional liability, except those caused by negligence or willful, wanton, or wreckless acts of the CONSULTANT in performance of the services hereunder. The insurance coverages as stated above, if generally available at substantially the same premium rates as those now in effect, will remain in full force and effect until the work specified in this Agreement is fully completed and accepted.