HomeMy WebLinkAbout06/19/1984 MEMO TO: Mayor and Council
FROM: John K. Anderson, City Admin.
RE: Non-Agenda Informational Items .
DATE: June 12 , 1984
1 ] Council is reminded that on June 20th the League of
Woman Voters is sponsoring a Public Meeting at Sweeney
Elementary School at 7 : 30 p .m. for citizens to ask
questions about the new Woman' s Correctional Facility.
Please attend if you can fit this important meeting into
your schedule .
21 Council is also reminded that on June 26th the Downtown
Committee will be holding its first meeting with Downtown
Merchants at the lst National Bank. Please put this on
your calendar as well .
31 I have received a call from Ed Gregory of G & H indicating
that their firm has been purchased by Waste Management of
Oakbrook, Illinois . This firm has operations in the
northern part of the Metro Area and they are now merging
several firms in the southwestern part of the Metro Area
including G & H. Ed will be explaining the affect of the
merger to us in more detail later.
41 The League of Woman Voters has tentatively set the new
Woman' s Correctional Facility groundbreaking for 10 : 00 a .m.
on September 20, 1984. You will be receiving formal invi-
tations and should note this on your calendars at this time .
5 ] We received a nice "thank you" letter from Ron, Alice and
Wade Scherer.
6 ] As some of you are now aware , Marilyn Remer found that
certain elected officials were not eligible for PERA and,
therefore , should not have had Social Security withheld.
The City then processed a refund and the elected officials
received a combined refund of $1 , 589 . 73 and the City
Treasury received a refund of $1 , 590. 12 . Next time you see
Marilyn, please thank her for finding this nice little savings
for all concerned.
7 ] At the June 5 , 1984 meeting, Councilmembe.rs raised several
street and traffic questions and I said we would respond to
them. Their responses are attached in two memos from Jim
Karkanen and from Tom Brownell . If Councilmembers want any
of these items to show up in the Council Minutes for the
record, they should tell Judy on Monday so she can bring
that item up for action on the floor Tuesday night .
Non-Agenda Informational Items .
Page 2
June 12, 1984
81 Attached is a memo from Gregg Voxland regarding the City' s
Investment Procedures and the current status of our in-
vestments .
91 Attached is a letter from Governor Rudy Perpich regarding
the Metropolitan Waste Control Commission.
10] At the June 5 , 1984 meeting, John Leroux handed me a packet
of information regarding LOGIN. This program is available
to the City at no cost through the League of Minnesota
Cities and the State Planning Agency. We have used the pro-
gram through the League sparingly and probably do not need
to pay the roughly $900. 00 that an individual membership
would cost . If you have any further questions about this
program, please contact me .
111 Attached is the Monthly Building Activity Report for the
month ending May 31 , 1984.
12 ] Attached are the minutes of the May 10, 1984 Board of
Adjustment and Appeals Meeting.
131 Attached are the minutes of the May 10, 1984 Planning
Commission Meeting.
14] Attached are the minutes of the May 24, 1984 Shakopee
Coalition Meeting.
151 Attached are the minutes of the May 7 , 1984 SPUC Meeting.
16 ] We received a nice "thank you" from Diane Beuch whose
father recently passed away.
171 The City has won every issue but one $1 ,400. 00 item in the
Parrott Construction Lawsuit and that , according to Rod,
can be attributed to Suburban Engineering design drawings .
Rod will have a formal report in the near future . The suit
was for a dropping list of items totalling approximately
$12 , 384. 00.
181 We received the attached letter from Sandra S . Gardebring
Chair of Metro Council thanking you for the letter and
Resolution supporting an independent management study of
the Metropolitan Waste Control Commission.
19 ] Attached is the revenue and expenditure report as of 5-31-84.
20] Attached is the June 21 , 1984 Energy and Transportation
Committee agenda.
21 ] Attached is the June 20, 1984 Ad Hoc Downtown Committee agenda .
221 Attached are the minutes from the June 13 , 1984 Ad Hoc
Downtown Committee meeting.
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ARRESTS:
Adults
Juveniles
ACCIDENT INVESTIGATIONS: 1981'
r
Property.Damage Accidents 392
) 1982 1983
rf
291 238
( *1984
74
Personal Injury Accidents
79--
64
58
14
Fatal Accidents
0
1
0
0
Pedestrian Accidents
5
6
6
1
Bicycle Accidents
5
5
3
0
TOTAL
481
—
367
_
305
89
TRAFFIC CITATIONS: I 1981
11982 11983
*1984
Moving Violations I 824
646 j
502
_
Parking Violations v� 189
_648
709
1008
937
TOTAL 1013
1357
1654
1439
irst quarter of 1984 - Jan., Feb., March, April, 1984 * F
F
Memo To: John K. Anderson, City Administrator
From: Gregg Voxland, Finance Director
Re: Investments (Informational)
Date: June 1, 1984
Due to recent articles in the newspapers concerning investments and market trends,
there maybe some concern or questions by Council regarding the City's long term
investments and the possibility of losses. We currently have three larger term
(more than 5 years) investments as shown below.
Security Purchase Maturity Face Value Interest Rate
Federal Nat. Mortgage Assn. (FNMA) 5/17/73 3/10/92 $ 95,000 7.00
U.S. Treasury Note 1/12/83 2/15/03 $1,000,000 10.75
Gov't. Nat. Mort. Assn. (GNMA) 4/23/83 3/15/14 $ 253,000 12.59
The FNMA is a minimum sized investment and is considered an investment of Fund 56 or
the 1980 Improvement Fund which has restrictions on it's interest earnings. It is
anticipated that the FNMA will be held to maturity. The GNMA's are used for
mortgages and between monthly principal payments and mortgage turnover, these are
typically paid back much sooner than the 30 year term. The Treasury Note is causing
me concern but I think that the Council does not have to be very concerned about it.
The Treasury Note was purchased when interest rates were declining and were forcast
to continue a gradual decline. The purchase was made with the intent to sell within
3-4 months. However, rated turned around suddenly and the investment was not sold
quickly enough. In the overall scheme, I think we are earning a reasonable return
at 10.75%. If we had to sell those notes today, due to the market conditions, we
would lose about $200,000 of principal. I think it is very unlikely that we would
have to sell under unfavorable market conditions before maturity. We have made
money before by buying longer term securities and then selling them as rates went
down.
nave been reluctant to go into the 'Lfl=S4" year range betore anti ' based 'Du t
presentations at recent MFOA meetings I am more predisposed to stay within the 5-10
year for investments in the future.
Council may want to develop amore formal policy for investments covering items such
as howmuch of the portfolio will be in various instruments and what percentage will
be in various maturies. If so, Council should direct the City Administrator
Tuesday night and we'll draft a policy for their review.
GV:mmr
1984
of your resolution
of Commission.
organizing several of the
ste Commission. Sandra
r of the Metropolitan
ch will be chosen soon.
my appointees (both the
r their various organiza-
as the one that you have
rcut the authority I have
appointees.
ardebring and the Waste
re you that it will be
y.
p7ich
APLOYER
1j`I-'DP.-0F I-NXUWYr A
OFFICE OF THE GOVERNOR
ST. PAUL 55155
JUN 0 6 1984
r 1Tg rpt-- ,,
May 22,
John K. Anderson
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379-1376
Dear Mr. Anderson:
Thank you for forwarding to me a copy
regarding the Metropolitan Waste Contr
As you know, I am in the process of re
metropolitan agencies including the Wa
Gardebring has been named the new chai
Council and a successor to George Fris
In the past, I have relied heavily on
chair and the Commission) to administe
tions, and to consider proposals such
suggested. To do otherwise would unde
placed and the confidence I have in my
Accordingly, I am notifying both Ms. G
Commission of your resolution. I assu
given a complete and thorough review.
Si -rel
Rudy Per
GOVERNOR
AN EQUAL OPPORTUNITY B
eos
BUILDING ACTIVITY REPORT
PERMITS ISSUED
5296 - 6332 Number
CITY OF SI iAKOPEE
Yr. to Date
Number
MAY, 1984
Total Previous Year
VAluation Number Valuation
TOTAL TAXAH LE 35 147 35264,531 38 124 25877,02,
TOTAL. TNSTTTIITTCNAL.. - - - - 1 100500(
37 141 S , LbLt, �i 51 Sts 125 2,� 1 i ,U14 -V �;RAPJD'T("T
-Mo.
YTD.
140.
MO.
YTD.
Single Fam.-Sewered
4
15
938,200
9
22
13269,750
Single Fam.-Septic
2
5
465,000
1
4
274,460
Multiple Dwellings
1
7
606,500
2
6
565,300
(Mo.Units)(YTD Units)
(4)
(16)
(4)
(16)
Moving;
Dwelling Additions
4
24
1845067
9
21
4893235
Other
-
-
-
-
2
23,000
Business District
1
3
4913875
1
1
12,000
Agricultural
-
-
-
-
-
_.
Industrial-Sewered
-
-
-
__
-
-
Industrial -Septic
-
-
-
-
-
-
Aoceo:;ory/G ar•age.;
9
20
1021280
4
10
66,700
Signs & Fences
7
15
12,310
9
19
22,852
Y i l-cp l ;ace.;/tJood Stove
-
5
17,900
-
6
18,025
Grading/Foundation
_
3
35,500
-
8
90,884
Remodeling; (Res.)
3
21
87,600
-
7
12,178
Remodeling; (Other)
1
20
32.2,299
1
8
32,641
TOTAL TAXAH LE 35 147 35264,531 38 124 25877,02,
TOTAL. TNSTTTIITTCNAL.. - - - - 1 100500(
37 141 S , LbLt, �i 51 Sts 125 2,� 1 i ,U14 -V �;RAPJD'T("T
-Mo.
YTD.
140.
-`f TD.
'
1
4
3
7
VarianceE
ial Use
_
4
1
4
Conditior
Re -Zoning
Moving;
Permits
24
107
29
61
Electric
Htg. Permits
26
95
20
77
Plmbg. &
!rmits
Razing Pe
dential
_
_
_
-
Resi
iercial
_
_
_
_
Comrr
!lling units in
City
after completion of all
construction
permitted
Total dwt
.......................
33699
to date..
lander -
Cora Hul
it. Sec -ary
Bldg. Dei
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN MAY, 1984
6296 Western Const.
1034 Fuller
Garage
$
6,000
6297 James
Pierce
1679-W 6th St. 4-plex
c,-,? - ��� d:z`� �� ( 1 unit)
51,500
6298 James
Pierce
���``
15 5 6th St. 4-plex
c�c✓ Z�c Zia ( 1 unit)
51,500
6299 James
Pierce ;,r
1.(391 W At
�c�-c- unit)
JV J C7.1 -IM
T,m^-
.7 1 1 1
D: „ icy �
W Lnl . �,_
pi�X 711 �llll
/(,Y'_�i' �%}_Y�/'
/L1���_w�-L — J�]—_L7J_�-
t�n_�� I_ _—'r—�
�Z.v-- /a'%�L-4'l�`C;•J
Y
.__._ _�.. _.i��
House
_
79,000
6301
_
G.F. Juergens
16
Fence
1 000
6302
MN Valley Fence12�5��er
Springs
Ln Stg. Bldg.
5,100
6303
Marvin Vos
9269
Boilin€
Stg. Bldg.
1,400
6304
Eugene Loberg
725
E. 8th
-en
Stg. Bldg.
500
6305
Francis Poehler
1016
Van Bui
Garage
8,000
6306
Michael Theisen
690
Hennes
Garage
6,000
6307
Gilbert Oelfke
521
E. 6th
i
House
583000
6308
The Narva Corp
1952
E. lltr
6309
Attracta Sign %
Sign
3,000
237
E;. 1
i
Fence
1,000
6310
Duaine Boe
1098
Jacksor
Alt.
3,500
6311
Clair VanMal.deghem
930
Holmes
i
Addn.
489
631.2
Randall Noddings
1971
W. 13t1
�w Dr.
House
104,000
6313
Freudenberg Const..
1463
LakeviE
-Lk-��
e'l
Alt.
76,875
6314
S crit Win s Cont .C/
P g
t
,e.
Garage
6,500
6315
Ries Bldrs.
681
Menke A%
>n
Addn.
7,456
6316
E.M.G. Sunway Solar
1251
Harrisc
ey Haven
Alt.
500
6317
B & D Mobile Hm. Svs.
Lot
38, Vall
,e.
House
58,000
6318
Robert Friendshuh
600
Menke Av
House
56,000
6319
Matt Drees "'440�
'Prairie
{t
Dr.
Garage
6,500
6320
Schweich Const.
2263�H�
or
6321
Cikanek Bldrs.
1078
Monroe St.
Addn
6322
Thomas Latzke
1491
Shakopee Ave.
Fence
6323
E.M.G. Sunway
Solar
1944
Davis Court
Addn.
6324
E.M.G. Sunway
Solar
1198
Van Buren
Addn.
6325
Thomas Gode
419
E. Second Ave. Fence
6326
Joe Link Homes
206
Scott St.
Alt.
6327
Duaine Wood
1800
W. 13th
Fence
6328
Eric Graf
8244
Horizon Dr.
Garage
6329
Charles Taggler
1016
Legion St.
Fence
6330
V 0 I D
6331
V 0 I D
6332
Everett Keith,
Jr.
7850
Horizon Dr.
House
$
1,800
1,200
8,707
8,062
100
24,000
100
5,000
1,50
$ 835,289
PROCEEDINGS OF THE
BOARD OF ADJUSTMENTS AND APPEALS
REGULAR SESSION SHAKOPEE, MINNESOTA MAY 10, 1984
Chrm. Perusich called the meeting to order at 9:53 P.M. with Comm. Koehnen,
Rockne and Czaja present. Absent were Comm. Coll er, Stoltzman and Schmitt.
Also present were City Planner Judi Simac and Cncl. Vie rling.
Rockne/Koehnen moved to approve the minutes of April 5, 1984 as kept. Motion
carried unanimously.
PUBLIC HEARING - KEITH VARIANCE REQUEST
The City Planner went over the considerations of the request and stated staff
recommends approval of the variance.
Chrm. Perusich asked if there were any comments from the audience, and there
were none.
Czaja/Rockne moved to open the public hearing on the request for a variance from
the rear yard setback of 40 feet to construct a home 20 feet from the rear yard
lot line on Block 4, Lot 2, Horizon Heights 3rd Addition. Motion carried
unanimously.
Rockne/Czaja moved to close the public hearing. Motion carried unanimously.
Rockne/Czaja offered Variance Resolution No. 363, allowing for a variance from
the rear yard setback requirement of 40 feet to 20 feet, and moved its adoption.
Motion carried unanimously.
Chrm. Perusich informed the applicant of the 7 day appeal period.
The City Planner made a few brief comments relative to the informational items.
CzajaAoehnen moved to adjourn. Motion carried unanimously. Meeting adjourned
at 10:00 p.m.
Judi Simac
City Planner
Diane S. Beuch
Recording Secretary
PROCEEDINGS OF THE PLANNING COMMISSION
REGULAR SESSION SHAKOPEE, MINNESOTA MAY 10, 1984
Chrm. Perusich called the meeting to order at 10;00 p.m. with Comm. Koehnen,
Rockre and Czaja present. Absent were Comm. Coller, Stoltzman and Schmitt.
Also present were City Planner Judi Simac and Cncl. Vierling.
Koehnen/Rockne moved to approve the minutes of April 5, 1984 as kept. Motion
carried with Comm. Czaja abstaining because of his absence at part of the
meeting.
PUBLIC HEARING - C. H. CARPENTER LUMBER
Czaja/Rockne moved to open the public hearing. Motion carried unanimously.
The City Planner indicated the City Engineer has some additional concerns re-
lative to this request regarding visibility at intersections. She added that
the applicant has applied to City Council to vacate Shumway Street where it
connects with their property. If this request is approved, the proposed fence
would extend across the vacated street and along the back of the building. She
said the Engineer indicated the fence could be placed along the property line,
but nothing can be stored within 30 feet of the property line. She stated
staff recommends the request be approved with conditions.
Comm. Rockne asked if there would be any leaching problems with the outside
storage. The applicant responded with the types of things that would be stored
outside. He said there would be no leaching, no creosote and no hazardous
chemicals. He said he would be storing penta-treated landscaping timbers.
CzajaA oehnen moved to close the public hearing. Motion carried unanimously.
Czaja/Rockne offered Conditional Use Permit Resolution No. 365 with the follow-
ing conditions:
1. The fence shall be constructed of chain link.
2. The Shakopee Public Utilities, Shakopee Police and Shakopee Fire Dept. shall
be provided with a key to the gate in order to have access in event of an
emergency.
3. No snow or exterior storage on or within 30 feet of the property line.
4. No exterior storage over three feet in height within the open area in the
Northeast corner of the lot at the intersection of First Avenue and Apgar
Street, so as not to impede visibility.
5. Conditions 1 through 4 shall apply to the re -construction of all existing
fence. Should City Council approve the vacation of Shumway Street, this
permit shall apply to the extension of the fence across the vacated Shumway
also.
Motion carried unanimously.
0 ,y�,perusich ; n_fo_mP„r the apl)licant of the 7 day appeal period.
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Regular Meeting)
The Shakopee Public Utilities Commission convened in regular session on
May 7, 1984 at 4:30 P.M. in the Utilities meeting room.
Commissioner Bishop offered a praver for divine guidance in the deliberations
of the Commission.
Randy Gorman, a new commission member was welcomed.
MEMBERS PRESENT: Commissioners Bishop, Cook, Kirchmeier and Gorman. Also Liaison
Wampach, Manaaer Van Hout, Superintendent Leaveck and Secretary Menden.
Motion by Cook, seconded by Gorman to nominate Barry Kirchmeier as new Commission
president. Motion carried.
President Kirchmeier offered Resolution #278 A Resolution in Recognition of Service
to Wallace Bishop. Ayes: Commissioners Kirchmeier, Cook and Gorman. Naves: none.
Resolution passed.
Motion by Gorman, seconded by Cook that the minutes of the April 2, 1984 regular
meeting be approved as kept. Motion carried.
BILLS READ:
City of. Shakopee
20,032.00
A T and T Information System
82.99
American Public Power Association
633.98
Auto Central Supply
109.14
C and H Carpenter Lumber
162.30
City of Shakopee
518.30
City of Shakopee
25,692.89
Clay's Printing Service
93.30
Feed Rite Controls, Inc.
14.96
Gravbar Electric Co., Inc.
3,230.21
H & C Electric Supply
540.00
Harmons Hardware Hank
9.58
Hennens ICO
22.10
$PnnQ-qi _'Ce_dhnic_a]L Centers
50.00
Krass, Meyer, Kanninq and Walsten Law Offices
213.-01)
Lathrop Paint Supply Co.
39.57
Leef Bros., Inc.
24.00
Link Print
160.60
Malkerson Motors, Inc.
224.27
Barbara Menden
19.38
Ken Menden
26.22
Merrill Lynch
60,000.00
Minnesota Municipal Utilities
410.00
Northern States Power Co.
200,695.27
Northern States Power Co.
614.56
Northern States Power Co.
940.02
Northwestern Bell Telephone Co.
284.38
Pitney Bowes
79.50
Reynolds Welding Supply Co.
H J Ring Fire Extinguisher Co.
Serco
Shakopee Postmaster
Shakopee OK Hardware
Shakopee Public Utilities Commission
Shakopee Services
Southwest Suburban Publishing, Inc.
Starks Cleaning Services
Suel Business Equipment
Total Took Supply Co
Uniforms Unlimited
Valley Industrial Propane, Inc
Lou Van Hout
Water Products Co.
Westinghouse Electric Supply Co.
Radisson Arrowwood
Minnesota Municipal Utilities Association
Motion by Cook, seconded by Gorman that the bills be
Motion carried.
56.30
31.00
64.00
2,500.00
57.40
157.89
18.00
215.48
17.30
142.69
122.77
36.90
13.26
193_02
48.70
1,323.45
5,533.47
450.00
360.00
allowed and ordered paid.
Manager Van Hout read a communication from the Minnesota Racetrack regarding an
.11Lvrnaty01faI-meeting on Wednesday, -May -9 in the Council Chambers to discuss the
!onstruction schedule and other pertinent information.
A letter from the American Water Works Association thanking Art Young for
participating in the recent water works school. Mr. Young spoke on backflow preventors.
Mr. Jim Husnik of Racetrack Co. and Ken Adolf of Schoell and Madsen were present
or the discussion on the water service to the racetrack site. A_lgnatbly_discussion
_1_rowerl rail -Qptiorf-s available far the, of the water mho Y-�&ter
=vice for a -n area lracate3 bg the 3,ar.1or "igh wjt. ,. the assessse�est galicies
also discussed.
Another area scheduled for new water service in the near future will be the site
,r the Minnesota Correctional Institution for Women. A discussion followed on
stallation of that water service.
Motion by Cook, seconded by Gorman that the engineering plans and specifications be
awn for the water trunk line to go down St. Mark's Road adjoining Webster Street. Also
at a letter of intent be requested from the State of Minnesota. Motion carried.
'Th -e ihinnesota Municipal utilities Zommission status report was given by Manager 'van 'stout.
ke position of the Municipal Utilities along with the position of the Co-ops on the buy-out
-ocess will be ready for a report by May 31.
Motion by Gorman, seconded by Cook to offer Resolution #276, A Resolution Amending
solution #243, The Addition of a Power Adjustment. Ayes: Commissioners Gorman, Cook,
id Kirchmeier. Nayes: None. Motion carried. Resolution passed.
Motion by Cook, seconded by Gorman to offer resolution #277, A Resolution on the
ldition of a Limited Time Power Adjustment. Ayes: Commissioners Cook, Gorman and
.rchmeier. Nayes: None. Motion carried. Resolution passed.
Liaison Wampach reported on fire support in cul-de-sac areas of Shakopee. There is
Mme concern for those areas.
fol
ser
was
dr
th
A report on the status of the office remodeling was given by Manager Van Hout.
Motion by Kirchmeier, seconded by Gorman to direct staff to pursue the formal bid process
regarding the office remodeling. Motion carried.
A brief report on Well #3 was given by Superintendent Leaveck.
A tour of the Shakopee Public Utilities Commission electric and water system will be
given the commissioners on May 17, 1984.
A form letter from the MMUA regarding compliance of the rules of the Minnesota
Public Utilities on co -generating power production was discussed. The Manager was
directed to 5igr. t-� fom, anf, sena it t� tent S`Late "nblic 17tY i'ties Commission.
-e'ryrOyt`V-Po-ft16n or tne'-fiealtn "insurance premium was discussed due to a question
.sing on single coverage premiums. The commission agreed to raise the employer portion
$177.32 per employee per month towards the aggregate premium for family coverage. The
cunt to be changed in Section IV: Insurance, in the 1984 Shakopee Public Utilities
mission employee personnel policies.
There were no new plats for April, 1984.
Superindendent Leaveck reported 6 fire calls for a total of S hrs and 18 minutes for
il, 1984.
There were no lost time accidents for April, 1984.
Motion by Cook, seconded by Gorman that the meeting be adjourned to June 7, at 4:30 P.M.
the Utilities meeting room. Motion carried.
Barbara Menden, Secretary
ari
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Con
Apr
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77,
�n Metropolitan Council
Seventh and Robert Streets
St. Paul, Minnesota 55101
June 8, 1984
e Telephone(612)291-6359
Mr. John. K. Anderson
City Administrator
City of Shakopee JUN 13 1984
129 East First Avenue
Shakopee, Minnesota 55379-1376
CITY �+ .�
Dear Mr. Anderson:
Thank you very much for your letter and resolution supporting an independent
management study of the Metropolitan Waste Control Commission. I received
similar letters and resolutions from many other communities. I would like to
reiterate the position I stated in remarks to several groups last week.
I support the recommendations of the Boland Commission which last year reviewer'
the activities of the Metropolitan Waste Control Commission and recommended
that a management study of the Metropolitan Waste Control Commission be done.
I am currently talking to a number of individuals to come up with a
recommendation for a new Chair of the Metropolitan Waste Control Commission to
be appointed by Governor Perpich. When a new Chair is appointee", I intend to
ask him/her to make a management study a high priority.
Your resolution also requests that a committee, which includes local officials,
be established to monitor the study. I support such a committee and would ask
that the Waste Control Commission, the Metropolitan Council and State
Planning Agency also be represented. I strongly feel that any results of such
a study will be implemented only with the support of current Waste Control
Commissioners and staff.
I understand that the Metropolitan Waste Control Comimssion decided on May 15
to develop a request for proposal which would be used in seeking a consultant
to ca,nduct the management study. The Commission, too, intends to assemble a
committee including the above-mentioned parties and State Departments of
Administration and Finance. I"m confident that with the Commission's
assistance and the cooperation of a new Waste Control Commission Chair that
we"11 be able to carry out the study and develop recommendations.
Again, I thank you for your letter and I look forward to working with you and
the new Commission Chair on your concerns with the MWCC.
Sivicerely yours,
Sandra S. Gardebring
Chair
SSG:sl
cc: Joe Sizer, State Planning Agency
Tom Harren, State Planning Agency
Roger Israel , Moe Dorton, John Harrington, Lowell Thompson
Lou Breimhurst & MWCC Commissioners
An Equal Opportunity Employer
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TENTATIVE AGENDA
Energy and Transportation Committee
Shakopee, Minnesota
June 21, 1984
Chrm. Dunwell presiding:
1. Roll Call at 7 : 30 P.M.
2 . Action: Dial-A-Ride Bid Specifications .
3 . Action: Update on Transfer Question.
4 . Action: Selection of contest winners and Name and Logo.
5 . Informational Items: a. Downtown Redevelopment Public Hearing
June 26 , 1984
b. Billboards for advertising Shakopee
Transit.
c.
6 . Other Business
a.
b.
7 . Adjournment
Barry A. Stock
Adm. Aide/Transit Coor.
CITY OF SHAKOPEE
17-N
TENTATIVE AGENDA
Downtown Ad Hoc Committee
City Hall Council. Chambers
June 20, 1984
7.30 A.M.
Chrmn. Laurent presiding
1. Call to order at 7 : 30 A.M.
2. Approval of June 13 , 1984 Meeting Minutes
3 . Distribution of Downtown Revitalization Study and Implementation
Plan.
4 . Public Meeting on Redevelopment Plan
5 . Other Business
a. Solicit for new members
b. Meeting with Terrell Towers
C . Proposal from Dick Krier for future services
d.
6 . Adjourn to June 26th at 7:00 P.M. - To be held at First
National Bank Community Room.
Jeanne Andre
Community Development Director
CITY OF SHAKOPEE
PROCEEDINGS OF THE
DOWNTOWN AD HOC COMMITTEE
SHAKOPEE, MINNESOTA
June 13, 1984
Chrm. Laurent called the meeting to order at 7 : 30 A.M. with
the following voting members present : Joe Topic, Jim Stillman,
Jerry Wampach, Steve Clay, Bill Wermerskirchen Jr. , Terry Link,
Don Martin and Dan Steil. Non-voting member present : Lee
Stoltzman. Absent : Mike Sortum. Also present: John Anderson,
City Administrator, Jeanne Andre, Community Development Director,
Jack Lynch, Consultant and Barry Stock, Adm. Aide/Transit Coordinator.
Clay/Stillman moved to approve the minutes of May 30, 1984 as
presented . Motion carried.
Jeanne Andre reviewed the Financial Plan for Redevelopment . She
informed the committee that the K-Mart tax increment money was
being cut from $6 million to $3 million, but that there would be
$3 million available .in 1986 from the repayment by the racetrack
of a $3 million loan from the on-site tax increment for the race-
track. So the K-Mart tax increment referred to in the financial
plan should be changed to: Other tax increment.
John Anderson arrived at 7 : 34 A.M.
Discussion followed regarding the financial plan with the following
changes to be made on the preliminary public costs and revenues
plan: 1 ) Under Revenues for the Mini-By-Pass - list other highway
construction revenue and then list some possibilities for revenues
such as ; Federal Aid Urban and High Hazard Elimination Fund; 2 )
Under Other change the Riverfront Improvements from $150 , 000 to
$185 , 000 ; 3 ) Change the $500 , 000 for venture capital the Committee
designated last week to apply to rehab loans (to come from tax
increment sources ) ; 4 ) Fill in these figures : For Park Reserve:
$55 , 200 , Park Grants/DNR: $115, 200 and add $14 , 600 from capital
improvement fund, set aside by Council for erosion control by the
river.
Barry Stock arrived at 8 : 09 A.M.
Jeanne Andre then reviewed the Assessment of Downtown Street
Improvements memo handed out at the meeting, which assumed the
downtown would pay 25% of the cost of the streetscape improvements .
Spread in a square foot base over 12 . 75 blocks this provides an
approximate assessment of $1. 13 a square foot. Consensus was that
this was a reasonable amount to be paid by the downtown businessmen,
however the exact amount should not be emphasized at the meeting as
the project costs and means of assessment will still -be further
refined.
Discussion followed with the consensus being that at the public
meeting, the benefits should be stressed greatly, informing them of
what they' ll. be getting and what possible assessment costs might
y
Page two
y ^�
be addressed at the public meeting so they' ll have answers
available.
Dan Steil left at 8 : 34 A.M.
Chrm. Laurent recommended that the next meeting on June 20th
be set aside to go over the presentation for the public meeting.
Jeanne reviewed the letter being sent out to the downtown businesses .
She suggested changing residual K-Mart tax increment funds to:
outside tax increment funds and it was suggested that a sentence be
added that reads ; This is the first time a plan with viable funding
has been proposed for Downtown Redevelopment.
Jeanne Andre then reviewed the consideration of a rehabilitation
loan writedown for Family Chow Mein.
Discussion followed with the consensus being that since this loan
had already been approved, that they felt the rehabilitation loans
should be used as an incentive to get new projects going rather than
assisting projects which already work.
John Anderson and Bill Wermerskirchen Jr. left at 9 : 05 A.M.
Jeanne Andre informed the committee that the Family Chow Mein
will be considered by HRA as a new tax increment district.
Jeanne Andre also suggested that new members be solicited at
the public hearing meeting and that she will meet with Jack
Lynch regarding the final draft of the Downtown Plan, which
should be available to committee members next week.
Barry Stock and Don Martin left at 9 : 14 A.M.
Link/Stillman moved to adjourn at 9 : 17 A.M. Motion carried .
Toni Warhol
Recording Secretary
TO: Interested City Officials
FROM: Jeanne Andre, Community Development Director
RE: Public Meeting on Downtown Redevelopment
June 26, 1984 at 7 : 00 P.M.
First National Bank Community Room
DATE: June 14 , 1984
The enclosed letter went out as a special. invitation to
downtown property owners , businesses and tenants to attend
the above listed public meeting. The Downtown Committee would
like to have anyone with an interest in the downtown attend,
especially City officials who will be offering their own comments
on the plan. Consider this your special notice to reserve this
date and plan to attend.
N
CITY OF SHAKOPEE
INCORPORATED 1870
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650
June 14 , 1984
To Downtown Businesses, Tenants and Property Owners:
We hope you have been following the progress of the Down-
town Committee in planning for downtown revitalization. If so,
you are probably aware that a concept plan for downtown revital-
ization was adopted by the City Council in January of 1984 . (See
attached map) . Since that time the Downtown Committee has been
developing a Redevelopment Plan that determines how to implement
that concept plan. This is the first time a plan with viable
funding has been proposed for Downtown Redevelopment.
Before presenting the development plan to the City Council
for consideration, we wanted to bring the plan to the downtown
community and Shakopee citizens to hear your comments first-hand.
To that end a public meeting to present the Redevelopment Plan
has been scheduled for Tuesday, June 26 , 1984 , at 7 : 00 P.M. , at
the First National Bank Community Room. Please plan to attend to
hear the proposal and offer your own comments and concerns .
To raise your curiosity and encourage your attendance we 'd
like to highlight a few of the major issues addressed by the plan.
A centerpiece is the realignment of trunk highway 101 between
Sommerville and Fuller which we hope can occur by 1990 . City
staff will be working closely with the Minnesota Department of
Transportation to achieve this goal, largely with outside (State )
funds, but also using outside tax-increment funds if necessary.
Phased to coordinate with this highway improvement are local
street/pedestrian improvements which will involve assessments to
property owners of about 250 of the value . General Design stand-
ards for these public improvements as well as for private improve-
ments are proposed, including the implementation of a stricter
sign ordinance. The Committee is recommending that a1.1 signs be
made to conform to the new standards within a five-year period
because of the positive impact this can have at a relatively low
cost over a short term.
Tbc He z r i o Proc7Ycss 110t,
An Equal Opportunity Employer
Please attend the meeting to hear more about the Plan
and/or contact any of us to voice your comments and concerns .
For your convenience the phone numbers of the Committee are
listed. Please give us a call to find out more about what ' s
planned.
Sincerely,
Gary Laurent, Chairman 445-6745 Joe Topic 445-2770
Steve Clay 445-2443 Jim Stillman 445-1431
Jerry Wampach 445-1281 Paul Wermerskirchen 445-7750
Terry Link 445-7200 Lee Stoltzman 445-3939
Bill Wermerskirchen, Jr. 445-3735 Frank Reid 445-5000
Mike Sortum 445-2322 Trevor Walsten 445--5080
Dan Steil 445-6300 Al Furrie 445-5020
Don Martin 445-7750 Jeanne Andre, City Staff
445-3650
TENTATIVE AGENDA
ADJ. REG.SESSION SHAKOPEE , MINNESOTA JUNE 19, 1984
Mayor Reinke presiding
11 Roll Call at 7 : 00 p.m.
21 Recess for Board of Equalization
31 Continuation of Board of Equalization:
a] Review appeals of petitioner ' s assessed market value
b] Close Board of Equalization as of June 25 , 1984 ;
Follow-up Report July 3 , 1984
41 Move that the findings of the Board of Equalization be approved and
sent to the County Auditor for certification , as of June 25 , 1984
51 Reconvene
61 Liaison Reports from Councilmembers
71 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
81 Approval of Consent Business - (All items listed with an asterick
are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion
of these items unless a Councilmember so requests , in which
event the item will be removed from the consent agenda and
considered in its normal sequence on the agenda . )
*91 Approval of the Minutes of May 24 and June 5 , 1984
101 Communications:
I
ai Mrs. Henriette Costlow re: Water Billing
b] Thomas L. Hennen re: Automated Punch Card Voting System
111 Public Hearings : None
121 Boards and Commissions: None
131 Reports from Staff:
a] Request for Exemptions from Noise Ordinance by Minnesota
Racetrack Inc .
b] Purchase of Downtown Property in Block 29, OSP
cl Budget Amendments
d] Structural & Mechanical Plan Review on Racetrack
el Plan Review by Health Dept.
f] Valley Racquetball and Handball Beer License - tabled 6/ 12
g] Renewal of 84/85 On Sale and Sunday Intoxicating Liquor Licenses
(memo on table)
h] Temporary On Sale 3 .2 Beer License - St. Mark' s Church
il Renewal of Non-Intoxicating Malt Liquor License - Jerry ' s Pizza
*J] Coffee and Pop Problem
k] Renewal of Insurance Policies
11 Approvel of the Bills in the Amount of $245 ,431 .07
ml Highway Jurisdictional Study Commission Hearings
n] Comparable Worth ( House File #1766-Equitable Compensatlion)
o] Staffing the Cable Communications Advisory Commission (bring
item 13r from June 5th agenda )
*p] Interfund Transfers
141 Resolutions and Ordinances :
a] Res . No. . 2268 , Establishing the Policy for Funding Rehabili-
tation of Streets in City of Shakopee (memo on table)
b] Res . No. 2269 , Requesting the State of Minn . to participate
in the Construction of Hwy 101 Frontage Road (memo on table)
*c] Res. No. 2273 , Apportionment of Assessments as a result of
the Subdivision of Prahm-Coll First Addition
*d] Res. No. 2263 , Receiving Report and Calling Hearing on the
Improvement of the North-South Collector Street by Roadway
(Feasibility Report on table)
el Ord . No. 148 , Appot.nting Deputy Clerk and Designating him the
Bookkeprl � r ..; Dut'6's of the City Clerk
151 Other Business
a1 1984 Budget Calendar
b1
c1
161 Adjourn
John K. Anderson
City Administrator
9
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REG. SESSION SHAKOPEE, MINNESOTA MAY 24, 1984
Vice-Mayor Leroux called the meeting to order at 6:37 p.m. with Cncl. Wampach,
Vierling and Colligan present. Absent were Mayor Reinke and Cncl. Lebens. Also
present was John K. Anderson, City Admr.
Colligan/Wampach offered Resolution No. 2268, A Resolution Authorizing the City
of Shakopee to be a Co-Permittee with Minnesota Racetrack, Inc. , Minnesota
Racetrack Investors, Ltd. and Scott County for the Indirect Source Permit, and
moved its adoption. The City Admr. summarized the resolution. Motion carried
unanimously.
Vierli ng1Wampach moved to approve an application from Minnesota Racetrack, Inc.
for a temporary construction permit under City Code Section 10.60, Subd. 3D
permitting racetrack construction from 5:30 a.m. to 11:30 p.m. from June 1,
1984 until midnight June 22, 1984, and setting certain conditions to be met by
Minnesota Racetrack, Inc. as outlined in their letter of application dated May
21, 1984 from Bruce Malkerson. Vice-Mayor Leroux noted there is no one present
in the audience.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligantgampach moved that based upon Sandra Gardbri.ng's letter of May 24, 1984
stating that the City of Shakopee may place the Racetrack Comprehensive Plan
Amendment into effect at any time, the City Council hereby adopts the Comprehen-
sive Plan Amendment as submitted to the Met Council, which read as follows:
Shakopee Sanitary Sewer Plan Amendment - Mai_ l. __[u,�4
Expand the Urban Service Area designated for Sanitary Sewer Service
prior to 1990 by approximately 157 acres to accommodate the development
of a paramutual racetrack in 198 +-85. Also to elect to include 75 acres
of land designated as moratorium area 'Y' for development prior- to 1985,
leaving moratorium area "Y" for post 1985 development if Shakopee sewer
flows are maintained at levels anticipated by the City. These areas,
as well as the overall sanitary sewer service area., are designated on
Map 31 of the Shakopee Comprehensive Plan which is attached and made a
part of this plan amendment.
Shakopee Transportation Plan Amendment - May 21, 198 +
Delete proposed east-west collector from proposed transportation
plan for area west of County Road 83 and east of County Road 17, as
well. as a short segment of north-south collector street to County Road
16, as designated on map 21 of the Shakopee Comprehensive Plan. Add a
local street designated as the east-west road connecting Valley Park
Drive and County Road 83 and a north-south collector street between
T.H. 101 and Fourth Avenue on an alignment with a previously planned
collector to the south in Section 5, both as noted in Figure 4.2.2
Proposed Access Improvements, in the Final Environment Impact Statement
for the Shakopee Racetrack.
Motion carried unanimously.
Vierling/Colligan moved to adjourn. Motion carried unanimously. Meeting
adjourned at 6:45 p.m.
Judith. S. Cox
City Clerk
Diane S. Beuch
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA ,TUNE 5, 1984
Mayor Reinke called the meeting to order at 7:05 p.m. with Cncl. Wampach, Lebens,
Vierli ng and Colligan present. Cncl. Leroux arrived later. Also present were
John K. Anderson, City Admr. ; Judith S. Cox, City Clerk and Julius A. Coller, II,
City Attorney.
ColliganA ebens moved to recess to conduct the Board of Equalization meeting.
Motion carried unanimously.
Bob Schmidt of the Scott County Assessor's Office gave a summary presentation of
the 1984 assessments for the City. He said the only significant increase in
rates was due to the State ordered 15/ increase.
Mr. Schmidt presented the information relative to the George Relander property.
He said the increase in the assessment was an increase in the value of his lot.
He believes the lot value is in line with similar sized lots in the same part of
town. Mr. Relander was not present.
Colligan/Wampach moved to agree with the Assessor's valuation of a total 1984
assessment of $47,800 for the George Relander property, PID #27 001 840 0. Motion
carried unanimously.
Mr. Schmidt presented the information relative to the Ronald Nelson property lo-
cated at 535 E. 6th Avenue. He read the correspondence received from Mr. Nelson.
Mr. Schmidt said he feels Mr. Nelson is mostly concerned with the amount of taxes
that have to be paid on non-homestead property. He added that in his sales study
for Shakopee, the assessments were about 90/-95% of actual market value.
Colligan/Lebens moved to agree with the Assessor's valuation of a total 1984
assessment of $69,300 for the Ronald Nelson property, PID #27 010 021 0. Motion
carried unanimously.
Mr. Schmidt presented the information relative to the Gre gory Nastrom property
at 1970 Hilldale Drive. He said the main concern is that Mr. Nastrom bought 52
acres of land, and now 22 acres is under water because of the Prior. Lake/Spring
Lake run-off. Mr. Nastrom therefore feels his property value should be adjusted.
Mr. Schmidt feels the current valuation is correct, as he doesn't feel the addi-
tional property under water adds that much to the total property, but is just a
residual piece of property.
Mr. Nastrom compared his situation to someone buying and paying for Lakeshore
property and then having the lake drained. He bought acreage for a hobby farm,
and then the property was flooded. He read a letter of protest against his
valuation. He said his is a unique situation, as 3 acres is a large portion of
his property which is flooded and useless. He said before he bought the property
and since, he has called Mr. Benson of the Prior Lake/Spring Lake Watershed Dis-
trict, who assured him the district is planning to improve the ditches and elimi-
nate the flooding problem.
Cncl. Leroux arrived and took his seat at 7:25 p.m.
Mr. Schmidt stated he doesn't agree that the flooding caused any damage as far as
the purchase priced He said he could agree to a lessened value if the property
had always been dry prior to the Prior Lake flooding, but he didn't think that was
the case.
Mr. Nastrom said the property had been rented, and they were running horses on
it in August. The previous owner told him the property was flooded because of
the Prior Lake run-off, but the watershed district told him it would be fixed right
away, which influenced his decision to purchase the property. He said he is just
asking for a reduction in value until it is no longer flooded. He said he has
not formally turned in a claim against the watershed district.
Cncl. Colligan said it is difficult to change taxes each year, and he would think
the place for a reduction would be through the watershed district, and that is
where Mr. Nastrom should seek recourse. Discussion followed.
Shakopee City Council
June 5, 1984
Page 2
Vierling/Colligan moved to agree with the Assessor's valuation of a total 1984
market value of $86,500 for the Gregory Nastrom property, PID #27 o49 003 0,
with the understanding that Mr. Nastrom should file a claim with the Prior Lake
Spring Lake Watershed District for water damage. Motion carried with Cncl.
Leroux abstaining because of his absence during part of the discussion.
Mr. Schmidt presented information relative to the Jerome Ince property at 600
Menke Avenue. Mr. Ince had expressed disagreement with the percentage of com-
pletion of the new home. Mr. Schmidt said they are generally conservative with
the estimates of partial completions and placed this one at only 1Co complete.
Leroux/Wampach moved to agree with the Assessor's valuation of a total 1984
market value of the home of $7,400, which was assessed at 101% complete. Motion
carried unanimously.
Mr. Schmidt presented the information relative to the Raymond Friedges property
at 820 Prairie Street. He said Mr. Friedges is concerned about the affect the
twin homes across the street and dawn the block would have on the re-sale value
of his home. Mr. Schmidt said he feels Mr. Friedges home is over-built for the
location and therefore he did grade it slightly lower because of the location.
He said the lot is big, but because of its shape and the size of the house, it is
not as usable. He thinks it is over-valued, but he doesn't know what amount of
reduction to make on it. He also talked to some appraisers in the area who also
think the neighboring homes would affect the value of this home, but also don't
know to what extent.
Mr. Friedges said there are some pretty nice homes in the area, and it was his
understanding that there was only going to be single family homes there. He said
if there were only single family homes in the area, his home would be worth another
$40,000, but now he just looks at garages. He said there is also a moved-in home,
which he doesn't feel is appropriate for a new development. He feels the near-by
twin-homes takes $25,000 to $40,000 away from the re-sale value of his home.
Discussion followed. The Assessor suggested if the home was graded as a 62 instead
of a 7 there would be a 5f reduction. Mayor Reinke suggested figuring out what
the house should be valued at and then taking 90lo to 9% of that.
Leroux/Wampach moved to reduce the total valuation of the Raymond Friedges pro-
perty, PID #27 092 036 0, to $90,000. Motion carried unanimously.
Mr. Schmidt presented the information relative to the Eugene Brown property at
438 Dakota. Street. He said he re-worked the value of the rental units and in-
formed Mr. Brown of the changed market value.
Colligan/Wampach moved to agree with the Assessor's total market value of $276,000
for the Eugene Brown property, PID #27 032 006 0. Motion carried unanimously.
Mr. Schmidt said he just received notification from Sundance Medical Clinic that
it is protesting its 1984 assessment and would like it placed on file for further
action. Mr. Schmidt said he is attempting to get all the clinics in line through-
out the County.
Colligan/Lebens moved to table consideration of the 1984 assessment for the Sun
dance Medical Clinic, PID #27 004 139 0. Motion carried with Cncl. Vierling
abstaining.
Mr . Schmidt said that Howe Chemical is protesting its 1983 assess-
ment on PID #27 105 001 0 and #27 105 002 0, and it is pending in T .,r Court
now and that they also wish to protest the 7.984 assessment. He. said ;t is
a question of what is attached machinery and what is not, and what is real
estate and what is production equipment. He said it is a question of
interpretation which needs an opinion from Court.
Mr. Schmidt said he will be meeting with Gary Eastlund and Bruce Malkerson later
in the week concerning valuations on several parcels in the industrial park.
Mayor Reinke asked if there was anyone in the audience who wished to question
their 1984 assessments.
Mr. George Flanders said his property on Lot 7, Block 79, which is 330 6th Avenue
East, went up 400,% in one year. He said he no longer homesteads the property,
but he expected no more than 22 times the usual taxes. He thinks the assessment
is over-stated, and he wished it reviewed. He said the home came from Murphy's
Landing and is a transient shed which doesn't even have a front door.
Shakopee City Council
k
June 5, 1984
Page 3
Lebens/Vierling moved to accept the George Flanders property, Lot 7, Block 79,
which is 330 6th Avenue East for review by the Board of Equalization. Motion
carried unanimously.
Harry Weinandt said his farm was platted in 1981 and that is the only time the
market value has gone down. He said the reason farmers are doing things they
shouldn't do conservation ally is because of the taxes they have to pay, He said
he is spending money terracing, but then will cut the trees down for development.
He said he took off 43 acres in 1981 for development and by 1985 his value is
increased more than it was then. He said it is scary to see these increased con-
tinue in this way. He said conservation is going out the window, because there
is no return on trees. He said he has to improve his land to pay the taxes, and
then the taxes are increased again.
Mr. Weinandt is also questioning the value on the property he platted. He said
two years ago the City Council talked about keeping developers in business and
keeping the taxes down until they sold the property. The City Admr. explained
the City's policy of not increasing vacant lot values to the value of adjacent
developed lots for the first three years of a development. After 3 years the
increase is mandated by State law.
Leroux/Lebens moved to include the Harry Weinandt property, both farm arra platted
lots, in the review for the Board of Equalization. Motion carried unanimously.
Mr. Harold Schneider passed out information relative to his property and its
values. He feels the increases in value are not justified. He said he is not
able to farm all his land, as it is under water from drainage of property adjacent
to him. He said he is seeking relief through legal means, but meanwhile he is
not able to use this property. He feels he is losing $1500 per year from these
10 acres that are so wet. He said the problem started in 1982 and the water has
never stopped running. He said he has cropped this property since 1953, and
since 1982 he has lost 10 acres of it. Some discussion followed.
Leroux;Wampach moved to accept the Harold Schneider property, PID #27 921 001 0,
#27 916 013 0 and #27 916 013 1 for review by the Board of Equalization. Motion
carried unanimously.
Mr. Walt Muhlenhardt said his farm has had the value increased on it because of
a road that runs through it and splits the farm, which should have devalued it.
He said 2-3 years ago taxes were only $400, and he thinks this is a pretty stiff
value for 1984. He doesn't understand why the taxes should be increased each
year.
Mr. Muhlenhardt said his lots are valued based on those that have sold. But the
sold ones are the best ones and those that are left aren't as good. He would like
the valuation of the vacant lots looked at, as he is having trouble getting gas
and electricity to them.
Leroux/Lebens moved to include for review by the Board of Equalization the farm
and platted lot property of Walt Muhlenhardt. Motion carried unanimously.
Lebens/Vierling moved to recess the Board of Equalization meeting to June 12,
1984. Motion carried unanimously. Meeting recessed at 8:30 p.m.
Lebens/Leroux moved to re-convene the City Council at 9:19 p.m. Motion carried
unanimously.
Liaison reports were given by Councilmembers.
Vice-Mayor Leroux presented to Mayor Reinke from Joe Head, the Liberty Bell man,
a certificate of award, a book and a print of Roger. Price.
Mayor Reinke asked if there was anyone present in the audience who wished to
address the Council on any item not on the agenda.
Dick Nies said that in June of 1980 the City Council stated there would be
seal-coating in various sections of town. He said his street is in need of it
and he is wondering if it will be done this year. This is Eagle Bluff 2nd Add'n.
Mr. hies is also concerned about the traffic on 10th Avenue, especially east
of the Sr. High School. He said vehicles often go 40-50 m.p.h. , and often go
through the stop sign. He would suggest better police patrolling in the area,
before someone gets hurt.
Shakopee City Council
June 5, 1984 `
Page 4
Mr. Ries said he is coaching little girls softball at the Jr. High School,
and he thinks a half load of crushed rock to fill up the holes in the field
would be very helpful.
Mayor Reinke responded that staff would be checking into all of those concerns.
Various other related traffic concerns were mentioned by Councilmembers, with
the City Admr. directed to check on all of them.
Leroux/Vierling moved to re-consider Ordinance No. 147 and hold until later
in the meeting. Motion carried unanimously.
Leroux/Vierli ng moved. to approve the minutes of May 15, 1984 as kept. Motion
carried with Cncl. Lebens abstaining because of her absence.
Vierling/Colligan moved to approve the minutes of May 22, 1984 as kept. Motion
carried unanimously.
Cncl. Colligan said he talked with a couple of builders about the proposed
plumbing plan review and its implications if the State handled all the inspections.
Colligan/Lebens moved to table consideration of the plumbing plan review until
next month and request input from the building inspector, Motion carried
unanimously.
Colligan/Wampach moved to receive the 'Letter from Gene Brown regarding the
extension of Fifth Avenue.
Leroux/Vierling moved to amend the motion to place the letter with the informa-
tion for the concept plan for land bounded by Spencer Street, 4th Avenue, Dakota
Street and 7th Avenue, which is item No. 13b on the agenda. Motion to amend
ca.rr_i ed unanimously.
Main motion as amended carried unanimously,
Leroux/Colligan moved to open the public hearing regarding Valley Park Drive
and 12th Avenue Roadway improvements. Motion carried unanimously.
Mayor Reinke asked if there was anyone in the audience who wished to comment on
this item, and there was no response.
The City Engineer said this road is part of the access to the southeast corner
of the proposed racetrack. He said a part of this was already proposed, and this
is an acceleration of the plans, because of the racetrack. There was some dis-
cussion about the extent of the improvement.
Colligan/Wampach moved to close the public hearing. Motion carried unanimously.
Colliganfdampach offered Resolution No. 2271, A Resolution Ordering the Improve-
ment of Valley Park Drive from Trunk Highway 101 to 12th Avenue and 12th Avenue
from Valley Park Drive to County Road 83 by Roadway, and moved its adoption. The
City Admr. summarized the resolution.
Roll Call: Ayes; Vierling, Colligan, Reinke, Wampach, Leroux
Noes; Lebens
Motion carried.
The City Planner went over the changes recommended by Planning Commission to
conform the City Code to State regulations,
Leroux/Lebens moved to direct staff to prepare an ordinance to amend Sections
11.02, 11.21 and 11.35 of the City Code to include the recommended Shoreland
Management Regulations. Motion carried unanimously.
Discussion ensued regarding the recommendation of Planning Commission to under-
take a study for the feasibility of a stop sign at Minnesota Street and the Red
Owl shopping center. It was thought it would be a difficult area to address.
LerouxA ebens moved to place the recommendation on file regarding a feasibility
study for a stop sign at Minnesota Street and Red Owl shopping center. Motion
carried unaninously.
Shakopee City Council
June 5, 1984 1,
Pabe 5
Leroux/Vierling moved to place on file the recommendation from the Planning
Commission to have staff look at each building permit application separately
to determine the most adequate setbacks when following code provisions found
in Sec. 11.03, Subd. 7, E. and F.
Leroux/Wampach moved to direct staff to accumulate recommendations from various city
commissions regarding the evaluation of city streets, and present them at one
time when the City street evaluation is presented to the City Council. Motion
carried unanimously.
The City Planner said that Planning Commissioner Czaja volunteered for the
City Hall site selection committee with reservations about time commitments
in the summer. Cncl. Leroux said there are no meetings set for July, but there
will probably be an organizational meeting to set a schedule, and he would have
input into that. He reported on the Planning Commission's feelings about the
composition of the committee, and said he assured them all other committees and
groups would be asked for input.
Leroux/Wampach moved to accept Dave Rockne and Dave Czaja as the Planning Commi-
ssion members for the City Hall Site Selection Committee. Motion carried
unanimously.
The City Planner explained the background for the Opt Out procedure for estab-
lishing transportation service for Shakopee. She pointed out various aspects
of the MnDOT Service Contract. She said the first 6 months of operation are
allotted more than one-third of the total budget, because of start-'up costs
The total pro`ect is a demonstration project which will last 18 months, but
the evaluation to determine whether or not the pro,fect should be extended will
be based on the one year period during 1985.
Discussion was held regarding the amount of liability and its sufficiency. The
Community Develop. Director stated the City will be requiring additional liability
insurance from the carrier who provides the service for Shakopee.
Colligan/Lebens offered Resolution No. 2269, a Resolution Authorizing the City
of Shakopee to Enter Into a Service Contract with the Minnesota Department of
Transportation to Provide Public Transportation Service in Shakopee, and moved
its adoption. The City Admr. summarized the resolution.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
The City Admr. informed Council about the advertisement searching for a name and
logo for the new transit service.
The City Clerk went over the agreement reached between ZU and the Minnesota Valley
Mall businesses regarding the installation charge for cable television.
Colligan/Wampach moved to rescind their action of March 19, 1984 imposing a fine
on ZU for not providing service to the Minnesota Valley Mall if service is not
installed by the time the restoration work is to be complete. Motion carried
unanimously.
Leroux/Lebens moved to concur with the Cable Commission and request ZU to bring
any requests for broadcasts on the public access channel, on a case-by-case basis,
to the Cable Commission for discussion and prior approval. Motion carried
unanimously.
Cncl. Wampach addressed Jackson Chilquist stating that if there are any further
liquor license violations, the City will have no choice but to refuse a future
application for liquor license. Mr. Chilquist stated he wants to assure the City
that there will be no future infractions of the City or State laws by his establish-
ment. Mayor Reinke added that a liquor license is a privilege, not a right.
The City Planner went over the background of the development of a concept plan
for alternative development schemes for land bounded by Spencer Street, 4th Ave. ,
Dakota. Street and 7th Ave. Considerable discussion took place regarding the
City's responsibilities and abilities.
The City Engineer said the first step should be a marketing study and then a
feasibility study, and compare the two numbers. He said there should be a commit-
ment from the property owners that they are willing to participate in the cost of
the stixly.
Shakopee City Council
June 5, 1984 '
Page 6
Leroux/Wampach moved to divide the study area into two portions; Area I bounded
by Spencer, 4th Ave. , Market and 7th Ave. and Area II bounded by Market, 4th
Ave. , Dakota and 7th Ave. Motion carried unanimously.
Leroux/Vierling moved that staff be directed to find out who the property owners
are in the two above areas and contact them to find out whether or not they are
amenable to development in that area, and recommend something about how it can
be put together. Motion carried unanimously.
The City Engineer went over some of the background and specifications of the off-
site roadway improvements for the north/south collector street for the racetrack.
He explained the rationale for not re-surfacing x;11. of 4th Ave. Discussion
followed.
Leroux/Wampach moved to authorize the City Engineer to allocate $225,000 in City
Municipal State Aid funds for that portion of Fourth Avenue between CR83 and the
entrance to the racetrack.
Roll Call: Ayes; Wampach, Leroux, Reinke, Vierling, Colligan
Noes; Lebens
Motion carried.
Jim Casserly, of Miller & Schroeder, gave an update on possibilities for public
financing relative to the racetrack developers agreement. He described the
possibilities of three revenue streams; Kmart tax increment, racetrack tax in-
crement and racetrack promissory note. He recommends doing as much as possible
with revenue bond and to continue all the guarantees in the developers agreement
until there is a resolution of that issue.
Cncl. Leroux pointed out that Mr. Casserly is referring to only 2.8 million dol-
lars and the City is talking about 6 million dollars. Mr. Casserly will report
back at the next meeting.
Colligan/Vierling moved to table applications for 1984-1985 On and Off Sale 3.2
beer licenses, Off Sale and Club Intoxicating Liquor Licenses and Wine Licenses.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved to approve the application and grant a 1985-85 license to
only Allow Consumption and Display of Intoxicating Liquor to Jackson E. Chi.lquist,
220 West 2nd Avenue. Motion carried unanimously.
Colligan/Lebens moved to approve the application and grant a 1984-85 License to
Only Allow Consumption and Display of Intoxicating Liquor to Jim & Lucy's Inc. ,
220 West 2nd Avenue. Motion carried unanimously.
Wampach/Leroux moved to approve the application and grant a 1984-85 License to
Only Allow Consumption and Display of Intoxicating Liquor to Shakopee Council
1685 Home Assn, 1760 East 4th Avenue. Motion carried unanimously.
Leroux/Wampach moved to concur with the City Attorney's recommendation to not
draw on the developer's deposit for Eastview special assessments (as requested
by Mr. Chard at the May 15, 1984 Council meeting) until the lawsuit is settled.
Motion carried unanimously.
Colligan/Vierling moved to authorize the proper City officials to sign a release
of the John Nelson property from financial obligations pursuant to Document No.
191046 on file in the office of the Scott County Recorder.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Cncl. Leroux suggested having input from the Planning Commission before terminat-
ing the probationary status of the City Planner. Considerable discussion ensued
about the advisability of having an advisory commission give a personnel recom-
mendation.
Leroux/Vierling moved to request the Planning Commission to render an opinion to
City Council as to the adequacy of the Planning Dept. , in body or as individuals,
in writing. Discussion followed.
Colligan/Vierling moved to amend the motion to have individual Councilpersons
pursue information from Planning Commission on their own initiative. Consensus
was to have Cncl. Vierling and Leroux do the polling. Motion to amend carried
with Cncl. Wampach opposed.
Main motion as amended carried with Cncl. Wampach opposed.
Shakopee City Council
June 5, 1984 "
Page 7
Colligan/Vierling moved to direct staff to continue research into a copier offer-
ing automatic two copying and bring back a recommendation for purchase by August.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Vierling moved to accept the bid offered by Flexible Pipe Tool Co. for
a trailer mounted sewer vacuum inductor machine in the amount of $23,495.00 as
specified, funding to come from the Sewer Fund for Capital Equipment.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Vierling moved to direct the City Admr. to send School District #720 a
letter outlining the procedures under which the City will permit the School Dis-
trict to use the City's bulk gasoline facilities for the 1984 summer Driver's
Education Program, said letter to be acknowledged by the School District and
filed with the City.
Roll Call: Ayes; Unanimous Noes; None Motion. carried.
Colligan/Vierling moved to authorize proper City officials to enter into an
easement agreement for the JEJ drainage improvements with Jeffrey and Mary Jasper,
Darwin and Arliss Gilbertson, Farmington-Shakopee Assoc. , Inc. , Thomas and Eliza-
beth England, William and Elizabeth Baker, Everill and Corlyce Hene, Jerome and
Annella Manden and John and Delores Clay.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Wampach moved that bills in the amount of $37,749.23 be allowed and.
ordered paid.
Poll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Colligan moved to direct staff to draw up an administrative policy pro-
viding for City payment of the additional cost of handicap ramp installation
where sidewalk is replaced in a corner radius, to be paid out of the StreetMain-
tenance Budget.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Vierling offered Resolution No. 2272, A Resolution Formally Terminating
all the City of Shakopee's Rights Under and Pursuant to a Certain Temporary
Construction Easement.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Colligan offered Ordinance No. 147, Fourth Series, An Ordinance of the
City of Shakopee Amending Shakopee City Code Chapter 6 entitled "Other Business
Regulations and Licensing" by Repealing Section 6.22 entitled "Taxicabs and
Drivers" and replacing it with a new Section 6.22 entitled "Shakopee Taxicabs
and Drivers" as hereinafter set forth and by adopting by Reference Shakopee City
Code Chapter 1 and Section 6.99 which Among Other Things contain Penalty Provi-
sions, and moved its adoption. Motion carried unanimously.
Colligan/Vierling offered Resolution No. 2270, A Resolution Repealing Part of
Fee Schedule Adopted by Resolution 2190 and Enacting a New Fee Schedule For
Individuals or Firms Engaging in the Taxicab Business or Taxicab Drivers and for
Vehicles used as Taxicabs, and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Leroux moved to direct the City Admr. to contact the League of Minnesota
Cities Nominating Committee in support of the following three people for the
League of Minnesota Cities Board: Connie Morrison, Mayor of Burnsville; Mary
Lou Beckman, Mayor of Lake City and Gene Wickstrom, Mayor of Carlstad. Motion
carried unanimously.
Colligan/Vierling moved to approve a change order increase of $971.41 for sewer
and water. for Tahpah Park Contract #84-3 to provide master plumber services for
the project.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan,/Leroux moved to adjourn to 7:00 p.m. June 12, 1984. Motion carried.
unanimously. Meeting adjourned at 12:05 A.M.
Judith S. Cox,
City Clerk
Diane S. Beuch
Recording Secretary
7 y'
Henriette Cos"." l �
628 Gorman #222 1
Shakopee, MN 55379
THOMAS L. HENNEN 16h
SCOTT COUNTY AUDITOR
COURT HOUSE 102
SHAKOPEE, MN. 55379-1379 (612)-445-7750, Ext.160
Deputy Auditor June 6, 1984
THOMAS LANNON
(Ext. 168) 1 _
Divisions of: JUN ] 1984
Taxation John Anderson
ALLEN STICHA 129 E. 1st Ave.
(Ext. 1 M) Shakopee, Minnesota 55379 CITY OF SHAK`')';
`'''F �y
GARY cK1VER
(Ext. 167) RE: Automated Punch Card Voting System
Licensing
E ER
( Mr. Anderson:
(Ext.t. 165)165)
VIRGINIA ANDERSON y Please be advised that on May 29 1984 I made a final pre-
Elections sentation to the Board of Commissioners, concerning the Punch
MARY KAYKES Card Voting System.
(Ext. 161)
My previous discussions with them (at three previous meetings)
was informing them about costs, administrative procedures,
citizen education, speed and accuracy of counting, citizen
acceptance, and dollar savings on election day. The major
concern repeatedly expressed, dealt with citizen education
and acceptance, however, I explained and reiterated that
through the assistance of the League of Woman Voters, Cable
Television, displays at Banks, Libraries, Church functions,
and with your assistance, the education would be as complete
and thorough as anyone could anticipate. Other discussions
center around how the total cost was to be distributed and
it was basically agreed upon that the Townships and Cities
would be asked to purchase the Vote Recorders and the
County would purchase the Card Reader, Printer, and Computer-
ized Equipment. The final concern expressed and perhaps the
remaining single issue that the decision was based upon was;
are we buying into a 20 year old system that is slowly being
phased out or are there other systems available that have the
same accuracy, may perhaps receive greater voter acceptance,
and would require less citizen education.
As I have mentioned to you back in March, and to the Commissioners,
there is a system, which at this point is not approved in the
State of Minnesota but theoretically has the accuracy and would
require little or no citizen education; that system being a
Mark-Sense System.
The point of this entire letter is to inform you that the
Commissioners and I made the decision not to indorse a
Automated Punch Card Voting System this year, with the anticipa-
tion that a Mark-Sense System or something similar may be
totally tested and approved within the State in two years or
less. Although I was hoping to go with a new system this year
I feel that all of you, the Commissioners, and this office are
in total concurrence that Scott County is in need of upgrading
our vote tabulating and that within two years we will have a
good reliable system in place, with your cooperation again.
An Equal Opportunity Employer
Looking at this from the short range perspective, I would encourage each of
you to be thinking quite seriously about preparing your budgets or levies with
anticipation of purchasing the necessary equipment for an overall election up-
grading within two years. Please call me if you need assistance with this.
I wish to thank each and everyone of you for your assistance, participation,
and total support during the last ten weeks. It is encouraging to know that
as diverse as we are in political structure and design, that the City and
Township Administrators of this County do have a common bond in their concern
about the importance and integrity of our election process. Thanks again and
if I can be of any assistance please do not hesitate to contact me.
Sincerely,
Thomas L. Hennen
Scott County Auditor
CC: Commissioner Koniarski
Commissioner Boegeman
Commissioner Mertz
Commissioner Stromwall
Commissioner Worm
TLE/mkk
1
Minnesota Racetrack,cetrack Inc.
SHAKOPEE, MINNESOTA
June 15, 1984
Mayor and City Council
Shakopee , MN 55379
Re : Shakopee Racetrack
Permit to Allow Construction
Prior to 7 : 00 am. and after 10 : 00 pm.
Mr. . Mayor and City Council Members
As you know the City Council has approved the request to allow
us to excavate and move soil from 5 : 30 am. to 11 : 30 pm. We
had suggested that these hours be utilized during interim period
to ascertain the actual extent of disturbance , if any, to the
neighbors prior to our requesting a permit to excavate and move
soil from 5 : 30 am. to 2 : 30 am. inclusive .
We had suggested that we would hold a neighbor meeting on Thursday
June 14, 1984 at 7 : 00 pm. to discuss with any of the neighbors the
results of this interim period of construction prior to our
requesting an extension of the hours . Last night this meeting was
held. Only one person , Mr. Charles Olsen 2160 Parkridge , appeared.
He stated that he had been disturbed on one evening. We and
representatives from Kraus Anderson and Park Construction Co.
discussed with him ways in which we could address his concerns .
We advised him that sound experts had taken test readings and
determined there were no violations of day or night time noise
standard . In fact the equipment was barely audible . A copy of
the letter from Northern Sound to Park Construction Co . is
attached for your reference . Mr. O1-sen stated if we were in
compliance then there was nothing more he had to say . We informed
him that even tho>>gh we were in compliance we would do everything
feasible to address his concerns . In fact we will be performing
some sound montering at his home .
At this time we request that the City Council approve our
application for hours of operation from 5 : 30 am. to 2 : 30 am.
effective immediately and to extend to October. 1 , 1984 or other
date as the City Council may deem appropriate . This will allow two
full shifts of operation and is critical to the schedule of the
project especially in light of the recent record rainy weather.
If during this period any problems develop we agree that the City
Council has the authority to modify this permit as may be necessary.
We will continue to monitor the sound levels and will invite the
neighbors to another meeting of July 12 , 1984 at 7 : 00 pm. to receive
any additional input if any.
MINNESOTA RACETRACK, INC.,A MINNESOTA CORPORATION DEDICATED TO THE MINNESOTA HORSE RACING INDUSTRY.
5248 Volley ,,juu_...:_11 Boulevard South/Shakopee, Minnesota 55379/{612) 445-3644 2- ,,
5 1
Mayor & City Council
June 15, 1984
page 2
I will be present at your City Council meeting on Tuesday
June 19, 1984 to discuss this request .
Sincerely,
John R. Gockel
Minnesota Racetrack, Inc .
Construction Manager
cc : John Anderson
Bo Spurrier
TO WHOM IT MAY CONCERN :
The Shakopee City Council will be considering a request
from Minnesota Racetrack, Inc . on Tuesday , June 19 , 1.984 at
7 : 30 p.m. in the Council Chambers at City Hall . Minnesota
Racetrack, Inc . is asking the Council to suspend the City
Code to allow excavation construction on site beginning at
5 : 30 a .m. and continuing for 21 hours until 2 : 30 a .m. ,
Monday 5 : 30 a .m. through Sunday 2 : 30 a .m. The request is
for a six-month period beginning June 23 , 1984 .
The company will be holding an informational meeting
with the neighbors on .lune 14th at 7 : 00 p .m . at Che Scottland
Offices , 5244 Valley Industrial Blvd . ,md C(,;unci 1 wi.11 he
acting on the company ' s request at their regular meeting on
June 19th.
Comments from interested citizen:;, will be he heard at
both meetings .
Dated this 8th day of June , 1984 .
Judith S . Cox
City Clerk
City of Shakopee
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northern sound RECD; QED
midland park office building JUN 18 1984
2817 anthony lane south
minneapolis mn 55418 ��-
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612-788-9296
14 June 1984
Mr. Greg Boelke
Park Construction Co.
7900 Beech St. N.E.
Minneapolis, MN 55432
Dear Greg:
At the request of Park Construction Company, a noise survey was
performed regarding construction activities at the Shakopee Race
Track on June 13 , 1984. The noise measurements were made on the
north property line of Rick Fox's residence.
The survey showed that the noise levels, when the construction
equipment is operating in the southwest section of the main
track area, ranged from 45 dBA to 50 dBA. According to the
Minnesota Pollution Control Agency Noise Regulations for nighttime
noise levels, an L1 of 55 dBA and an L of 50 dBA shall not be
exceeded. With the understanding that W earthwork construction
activities taking place during the survey of June 139 1984, will
be normal operating conditions, the construction activities near
the southwest section of the main track area will be in compliance
with the State of Minnesota noise regulations and the City of
Shakopee noise ordinance.
Respectfully submitted,
c
Lon C. Loken
11
1 or,t►ir rnnCrol and measurement of noise
TO: John K. Anderson, City Administrator
FROM: Jeanne Andre, Executive Director, HRA
RE: Purchase of Downtown Property in Block 29, Original
Shakopee Plat
DATE: June 15, 1984
Introduction:
The City of Shakopee previously owned the southerly portions
of Lots 4 and 5 , Block 29 , Original Shakopee Plat , and recently
acquired the abandoned railroad right-of-way to the north. The
HRA has initiated the acquisition of the additional triangular
portion of these lots to the north of the previous railroad right-
of-way which is now owned by Northwestern Bell Telephone. Joe
Topic has requested the City sell him a triangular piece of Lots 9
and 10 in the same block which the City acquired in its purchase
of abandoned rail right-of-way, and which would square off lots he
already owns .
Background:
Recently the City was working with the Minnesota Jaycees
regarding the possibility of constructing their state headquarters
on Lot 4 and 5, Block 29 , Original Shakopee Plat . At that time it
came to light that the City did not own a triangular portion of
these lots to the north of the rail right-of-way, which is owned
by Northwestern Bell Telephone and is used as parking. At that
time an inquiry was made to the telephone company to determine if
they would be willing to sell that property. By the time the
telephone company responded, the Jaycee project was no longer_
viable. However the HRA desires to acquire this property to fill
out the lots and be ready for possible future development.
Attached are pages 6 and 7 , the value analysis , of an appraisal
commissioned by the telephone company which establish a purchase
price of $17 , 500 for the parcel in question, or $4 . 68 per square
foot for 3 , 740 square feet. The HRA has made an offer to purchase
this land but has not yet received a response. The HRA would also
request that the City sell its interest in these lots to the HRA
for the City' s known acquisition cost of $5 , 150 .
The City Council has a similar issue to deal with .in the
possible sale of land to Mr. Topic. The two most likely alter-
natives are 1 ) sale at the City' s acquisition cost from the
railroad (per square foot ) or 2 ) sale at the appraisal value of
$4 . 68 per square foot, totaling approximately $13 , 689 . Of course
some alternative values could also be established. Informal dis-
cussion with Mr. Topic suggested he is not interested in acquiring
this parcel at the appraised value. He may attend the June 19th
Council meeting to represent his interest in the acquisition in
person.
The City Engineer has also introduced the issue of using
portions of the abandoned right-of-way to lower the cost of storm
sewer facilities proposed in this area . He has estimated a savings
of $16 , 780 can be achieved by taking the angular approach to the
sewer design instead of using the street right-of-way. With this
thought in mind the City may wish to retain ownership of the aband-
oned right-of-way or at least retain an easement for storm sewer
drainage. Alternately the City could proceed with the sale of this
property, but assure that it received at least the lost value of the
land for storm sewer drainage in compensation.
The issues to be resolved by the City Council are:
1 ) Should the City retain the land for storm sewer develop-
ment or allow it to be sold?
2 ) If the land is sold, does the City wish to keep an ease-
ment for storm sewer purposes? ( If this option is taken,
adjustments to sales price should be made to compensate
for the restricted use of the property. )
3 ) If the HRA acquires land from the City, what will. be
the sales price?
4 ) If Joe Topic acquires land from the City, what would
be the sales price?
Recommended Action:
1 . The City Council authorize the sale of its portion of
Lots 4 and 5 , Block 29 for its known acquisition cost: of
$5150, (without storm sewer_ easement )
2 . The City Council authorize the sale of its portion of
Lots 9 and 10 to Joe Topic at the appraised value of $4 . 68
per square foot, without a storm sewer easement .
84-18
63 �
l
VALUE ANALYSIS
The foregoing group of commercial land comparables c;o not a-J F C ar
to be size. -sensitive as to selling price . i':�f r,>> does i1ppear- to
be a definite upwards trend according to date of saiic, ho;aever.
When similarly located sales are paired for time of >._:�-e the
following is indicated:
Camp. #2 v. Comp. #7 -- $5 - 41/$4 . 11 1' . 3 .1- i 5 . 8'-,iYr .
Comp. #5 v. Comp. #6 - $5 . 40/$3 . 61 - 1 . 49.5 , or 8 . 5'/Y1- .
In view of the foregoing pairings , the Shakopee c oairierc ' ,F
1 -ji land
market appears to be appreciating at about 7 . 5'� per year compounde(J.
If the seven sales used are adjusted for ti_MC the following result: :
Comp. Date of Time Adjusted €
_# Sale Price/S .F. Adjustment .ricS .F .
1 1/79 $4 . 95 1 . 45 $7 . .1-8
2 1/79 $4 . 11. 1 . 45
3 3/79 $4 . 59 1. 44 $5 . 61
4 1180 $3 . 21 1 . 35 $4 . --3
5 12/78 $3 . 61 1. 46 $5 . 27
6 10/83 $5 . 40 1. 04 $5. 6
7 3/84 $5. 41 1. 00 $5 . 41
Average $5 . 77
The three comparables given the most weight are #1 , #2 '.z)d #7
because they are all located in close proximity to the subject.
The average of these three sales , adjusted for time , is $6 . 18
per S .F . .
If one gives approximately equal weight to the three most compar-
able sales , as well as to the average of all of the comparables ,
a value of $6 . 00 per S .F. is indicated for the subject , before
adjustment for the subject' s shape .
Parr i Patcliin ,ti s.ti;x f:ic
8418 7
, 3
VALUE ANALYSIS (Continued)
j
i
The subject' s triangular shape limits the site ' s usefulness and
efficiency. Assuming that the site ' s highest and best use is for
parking, it was then found that due to set back requirements, the
site will support only 7 legal parking spaces . A commonly accepted
architectural standard is one parking space per 400 S .F. of land
area. Consequently, the site should normally support 9 legal park-
ing spaces. It then may be seen that the subject is.; 7/9 or 78%
efficient, as compared to a so-called "normal " s_i_te .
The value of the subject, adjusted for the shape tactor. , would be
as follows :
$6 . 00/S.F. . 78 - $4 . 68/S .F .
Subject Site Area. : 3 , 740 S .F . @ $4 . 68 - $17 , 503
Rounded to 'e17 , 500
Poer,l. Midrin & Msoc, Inc'.
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MEMO TO: City Council
FROM: LeRoy Houser/Building Official
RE: Budget Amendment
DATE: June 1.3 , 1984
Introduction:
We have a communication gap within my department .
Background:
With the present workload and additional help on board , we
are in need of another motorola handcom.
The cost of the unit with recharger is $1 ,240 . 00 It is
important we maintain contact with help in the field. It
eliminates running back to the office to pick up late scheduled
inspections .
Action Requested:
Authorize the purchase of a motorola handcom for the building
department at a cost not to exceed $1 ,240 .00
LH: cah
- i3CI
MEMO TO: City Council
FROM: LeRoy Houser/Building Official
RE: Structural & Mechanical Plan Review on Racetrack
DATE: June 8, 1984
Introduction:
In the past , I have hired VanSickle and Allen as my structural
and mechanical plan reviewer for the Racetrack.
Background :
Due to completely lacking in expertise in the area of checking
and analyzing structural calculations ( other than simple post
and beam construction) in steel and concrete , and mass mono-
lithic projects , I have again gone to a structural engineering
firm for plan checking.
The cost of the plan check process is estimated to be $18 ,000 -
$20 ,000 over the twelve month period, depending on how many
errors in design calculations are uncovered. The above quote
should very nearly represent our expense side of this project
other than inspection and plan review for code compliance .
The income side of the plan check fee we receive should be
around $65 ,000 , or $45 ,000 net to the City. This is a minimum
projection, it could be much higher.
Considering the liability on our part , I think it is sound
operating procedure . If we collect a plan check fee , we must
provide a complete plan check. It would be shear folly on my
part to infer I have the qualifications to do it or attempt it .
It appears I short circuited the process by authorizing VanSickle
to perform the service without Council approval . I have no
excuse other then it has been S .O.P. in the past for me to do
it regarding Valley Fair and a few other projects , as long as
the cost was covered on the income side .
Recommendation:
Authorize the Building Inspector to use VanSickle and Allen for
structural and mechanical plan check on the Racetrack.
Alternatives :
1 . Don' t authorize the Building Inspector to use VanSickle
and Allen.
2 . Don' t do the plan check and don' t collect the fee .
3 . Authorize the Building Inspector to use VanSickle and Allen
for professional services .
13 d
Structural & Mech. Plan Reivew
June 8 , 1984
Page -2-
Action Requested:
Amend the budget to include $20 ,000 in professional services
for plan check and authorize the Building Inspector to use
VanSickle and Allen for structural and mechanical plan review
for the Racetrack.
LH: cah
II
MEMO TO: City Council
FROM: LeRoy Houser, Building Official
RE: Plan Review by Health Dept .
DATE: June 8 , 1984
Introduction:
You requested a memo on retaining Health Dept . review of plans
for public buildings .
Background:
There would be no more flexibility by having us do the plan
review than having the Health Dept . continue it . I would have
to enforce the same regulations they do . I can think of no
good reason to opt out of the present requirement . Listed
below are the reasons why I believe it ' s not a good idea :
1 . It reduces our liability by having the State
doing the plan check.
2 . It makes this dept . more susceptible to local
political pressure to waive requirements of the
Health Code .
3 . Enforcement of local Health Regs on Local_
merchants has always been a difficult job.
Case in point , Pearson Flower Shop, a Health
Dept . review is completely objective without
concern for the applicants political , social
or economic status in the community.
4. We will not get a reduction in taxes for opting
out of this service that is funded out of the
State ' s general fund . They plan no personal
reduction.
5 . It appears we are slated for being the amusement
center of the State . We will have millions of
guests in our City through the summer months
increasing our risk factor. The added protection
of the State ' s Plan Review reduces the probability
that something will go wrong in this area.
Alternatives :
1 . Opt out .
2 . Stay in.
Recommendation:
Continue on with the process as in place .
Plan Review by Health Dept .
June 8 1984
Page -2-
Action Requested:
Direct staff to write a letter to the Health Department inform-
ing them we are well satisfied with their prompt , efficient
professional service they have been providing and wish to
continue it .
LH: cah.
i
MEMO TO: John K. Anderson, City Admin.
FROM: Judith S . Cox, City Clerk
RE: Application for On Sale 3 . 2 Beer License By
Valley Racquetball and Handball Club, Inc .
INTRODUCTION:
The City has received an application from Valley Racquetball
and Handball Club, Inc . for a 3. 2 beer license for 1984-5 . The
application is not in order as of this writing, but hopefully
will be by Tuesday evening, with one exception. The taxes for
1983 plus the first one-half due in 1984 have not been paid.
BACKGROUND:
An excerpt from the City Code )Sec . 5 .02 , Subd. 8) states :
"No license under this chapter shall be granted for opera-
tion on any premises upon which taxes , assessments , or install-
ments thereof, or other financial claims of the City are owed by
the applicant and are delinquent and unpaid. For the purpose of
this Section, "applicant" includes persons and related persons
( spouses , blood relatives and spouses of blood relatives ) , ( 1 )
or in the entity making the application, and ( 2 ) at least an un-
divided one-half interest in the premises proposed to be licensed ,
or at least a 50% beneficial interest in the entity owning such
premises . "
Reading Mr. McCarthy' s letter of June 8th, it is clear that the
Racquetball Club is required to pay its property taxes before a
license may be granted.
Since considerable discussion was held by Council before the
current City Code was written, and since it was Council ' s intent
that no licenses be granted when taxes are delinquent , it would
seem appropriate and consistent not to approve the application.
ALTERNATIVES :
11 Table application until it meets all conditions of City Code .
21 Deny license.
31 Approve license .
RECOMMENDATION:
Leave the application on the table and direct staff to inform
Valley Racquetball and Handball Club, Inc . that their application
for a 3 . 2 beer license beginning July 1 , 1984 will not be acted
upon until property taxes are paid as required in the City Code .
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MEMO TO: John K. Anderson , City Administrator � � Q
J
FROM: Judith S. Cox , City Clerk
RE: Renewal of On Sale and Sunday Intoxicating Liquor
Licenses
DATE: June 19 , 1984
Introduction
The following applicants have applied for a 1984-85 On Sale
and/or Sunday Intoxicating Liquor License . All of the applications
are in order.
Action Requested
1 . Approve application and grant a 1984-85 On Sale Club Intoxicating
Liquor License and a Sunday Intoxicating Liquor License
to the American Legion , 1256 East First Avenue .
Approve the applications and grant a 1984-85 On Sale and/or
Sunday Intoxicating Liquor License to:
Approve/
Table Applicant On Sale Su�
2 . Approve The Pullman Club , Inc . X
124 West 1st Avenue
3 . Approve XX Corp. & Wittles , Inc . X X
1561 East 1st Avenue
4 . Approve Clair' s Bar, Inc . X
124 South Holmes
5 . Approve C. R.E. Restaurant Co . X X
1583 East 1st Avenue
6 . Approve R. Hanover, Inc . X X
911 East 1st Avenue
7 . Approve Gerald Franklin Smith X X
101 East 1st Avenue
8 . Approve Friendly Folks Club, Inc. X X
122 East 1st Avenue
9 . Approve Capone' s Food Shops X X
1145 Minnesota Valley Mall
10. Approve S. E. L.F. , Inc . X X
1135 East 1st Avenue
11 . Approve VFW Post 4046 X
132 East 1st Avenue
13h
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Temporary On Sale 3 .2 Beer License
DATE: June 14, 1984
Introduction & Background
St. Mark' s Church has applied for a temporary On Sale 3 .2 Beer
License for July 28 and 29 , 1984. The application is in order .
Action R Quested
Approve the application and grant a temporary On Sale 3.2 Beer
License to St. Mark' s Church, 3rd and Scott Street playground,
for July 28 and 29, 1984.
JSC/jms
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Renewal of Non-Intoxicating Malt Liaaor License
DATE: June 14, 1984
��trQduCtlOi1
J .B .F . r Inc . dba Jerry ' s Pizza of Shakopee has applied for a
1984-85 On Sale Non-Intoxicating Malt Liquor License.
Ba round
After we advertised the applications for ren ,wa.l of beer licenses
for 1984/85, Mr. Franciscus informed us t tat he was changing
his corporate name from Jerome Franciscus to J.B.F. , Inc. Conse-
quently, we had to readvertise using the ne�r name and wait until
the June 19th Council meeting for Council action.
The application is now in order.
ACt-; on Regs. a
Approve the application and grant a 1984-85 On Sale Non-Intoxicating
Malt Liquor License to J.B.F. , Inc. dba Jerry ' s Pizza of Shakopee,
823 East 1st Avenue.
JSC/jms
/ 3 "
MEMO TO: John K. Anderson, City Administrator ✓
FROM: Barry A. Stock, Admin. Aide
RE: Coffee and Pop Problem
DATE: June 6 , 1984
Introduction:
On May 23 , 1984 an MBO session was held between City
Administrator John Anderson and city hall employees . At
this time, a concern was expressed by city hall employees
in regard to the current procedures being practiced for
the distribution of coffee and pop within city hall . City
hall employees feel the present procedures are inadequate
and believe a more efficient method should be implemented
to deal with the coffee and pop problem.
Background:
At the present time coffee and pop supplies for city hall
employees are being purchased by designated employees on their
own time from funds generated by city hall staff . This situation
has created some problems as inadequate funds are being generated
to compensate for the amount of coffee and pop being consumed.
City hall employees feel the shortage in funds is directly re-
lated to the fact that the general public .is consuming coffee
and pop within city hall and not reimbursing the kitty.
The current situation has prompted staff to survey seven
communities in the surrounding area as to their procedures and
practices in dealing with the problem at hand. Of those cities
surveyed, three provide coffee to their employees out of a petty
cash or supply fund. The remaining cities supply coffee to city
hall employees in a manner which is similar to the current prac-
tices in Shakopee.
In regard to pop supply, three cities make pop available to
their employees in city hall through a pop machine. Two of the
three cities own their pop machine . The four remaining cities
make pop available to their employees in a fashion similar to
the current situation in Shakopee.
Survey results prompted staff to look into the possibilities
of getting a pop and/or coffee machine in city hall . It has been
discovered that due to the relatively small quantity of pop con-
sumed in city hall (presently 8-12 case/month) few distributors
would consider placing a machine in our building. In fact, only
one distributor has stated that they would be willing to place a
machine in our building with no rental and sales requirements .
The cost of a can of pop in this machine could be as low as 30t
per can depending on how much profit the city wishes to make.
The majority of those companies contacted have a $10 . 00/month
rental charge and 15-20 case per month sales requirement that is
associated with each machine they place.
Several pop machine manufactures we also contacted to
discover the cost of purchasing a new pop machine. Price
quotations ranged from $650-$2400 depending on the size and
type of machine purchased.
Several vending companies have stated that they would
be willing to locate a coffee or pop machine in our building.
However, if this option were pursued we would have no control
over price levels which currently range from 10G - 25� for each
cup of coffee to 45� - 50� for each can of pop. These prices
would more than likely be unacceptable to city hall employees .
Alternatives:
Coffee Supply -
1. City purchase all coffee for city hall use and employees
out of petty cash.
2 . City contribute one months wortii of coffee to be purchased
from the general fund (Mayor and Council supplies category )
for city hall employee use to compensate them for the
coffee being consumed by the general public.
3 . Get a coffee machine through a vending company.
4 . Keep the status quo.
Pop Supply -
1 . Purchase a pop machine.
2 . Contact the pop distributor who was willing to
locate a pop machine in city hall at no cost to
the city.
3 . Get a pop machine through a vending company. �
4 . Keep the status quo.
Recommendation:
After meeting with city hall employees staff recommends
coffee supply alternative #2 and pop supply alternative #2 .
Action Requested:
Move to allocate the price of one months worth of coffee
from the Council supply fund to be used by city hall employees
and the general public, also authorize the appropriate city
officials to contact the pop distributor who was willing to
locate a pop machine in city hall at no cost to the city.
Memo To:.' John K. Anderson, City Administrator
From: Gregg M. Voxland, Finance Director
Re: Renewal of Insurance Coverages
Date: June 15, 1984
These coverages are for the City, SPUC, HRA and Community Services
The coverage for general liability/property and automobile is up for renewal and
it is the third year of our three-year cycle. The insurance for Public Officials
and Employee Bonding are up for renewal. Quotations were requested for a one-year
policy in order to put them on a 3-year cycle coinciding with the property/liability
insurance. Notice for quotations was published in the paper and mailed to local
agents. All three coverages expire 6/30/84. Capesius Agency was the only agent
responding.
The Public Employees Blanket Bond coverage is offered at $295.00 for one-year
coverage. The policy would be the same as last year.
The Public Officials and Employees Liability is offered at $2,766.58 for one-
year, a renewal of current policy. This has a $1 ,000,000 limit and the deductible
was raised by the company from $1,000 to $1,500. Several companies were quoted last
year by Capesius with the current policy being considered the best for the City.
The Property and Liability coverage is the same as last year but updated for new
values/vehicles and the premium rates are the same as last year. However, the State
changed the limits of liability from $100,000/$300,00 to $200,000/$600,000
effective 8/1/84. Therefore, the City has the option of increasing the insurance
limits, buying an "umbrella" policy or not carry full insurance and the risk the
liability.
The cost of renewal of the same policy is $39,619. Increasing the coverage to
$750,000 Combined Single Limit would cost an additional $2,269. Keeping the
$300,00 limit and buying an unbrella would cost an additional $8,300 over the basic
$39,619. NOTE: Transamerica's standard policies go from $300,000 to $750,000. A j
policy for $600,000 would be the same price as the $750,000 policy.
Shakopee Public Utility Commission has been in favor of having the umbrella
policy in the past, as has been the Ass't. City Attorney.
Alternatives
1. Renew current policies "as is".
2. Cancel ins=urance.
3 . Renew with limits of $750,000 for general liability & property.
4. Renew with umbrella.
Recommendation
Alternative No. 3 or 4 is recommended.
Action Requested
Move to accept the quotation of Capesius Agency for Employee Bonding, Public
Officials Liability and General Liability and Property Insurance with limits of
($750,000 or $1,300,000) [choose one] in the total amount of ($44,949.58 or
$50,980.58) .
- �3K
NOTE:
There is an additional question of liability up to $1,200,000 for release of
hazardous substances that is not sudden or accidental that is being referred to
Rod Krass for research and then brought back to Council.
Because of the renewal nature of these policies, I have not asked Lee Hennen to
attend the Council meeting. Please call if there are questions or if Council
deems it necessary for Mr. Hennen to attend.
GMV:mmr
loll
pesIns Ageney, in
YOUR INDEPENDENT INSURANCE AGENTS
P.O. Sax 97. Fins N&tWW Back BidS., Shakopee. MN SS374 `Pel. (612) 443d922
CITY OF SHAKOPEE & SHAKOPEE PUBLIC UTILITIES COMMISSION
& SHAKOPEE COMMUNITY SERVICES & SHAKOPEE HOUSING AND
REDEVELOPMENT AUTHORITY - SHAKOPEE, MINNESOTA 55379
PUBLIC EMPLOYEES BLANKET BOND COVERAGE
PROPOSAL FOR POLICY TERM 6-30-84/6-30-85
COMPANY: Transamerica Insurance Company
PREMIUM: $295.00 Annual Installment
BOND AMOUNT: $ 50,000 Per Person
FORM: Public Employees Blanket Bond including Faithful Performance Coverage -
Including Treasurer or Tax Collector by Whatever Title Known
*Transamerica Insurance Co. is also providing the Property and Casualty insurance
for the City and has provided this Bond coverage for the City for approximately
the past 15 years.
Respectfully submitted,
Lee L. Hennen, Agent
CAPESIUS AGENCY, INC.
/ss
6-1.5-84
a
loll
_ ;a j"Iue Ageney, Ine.
YOUR INDEPENDENT INSURANCE AGENTS
P,O, &)z 47. Fint .0mal Beek Bldg.. Shakopee. MAO SS379 Tel. (612) 445.1922
CITY OF SHAKOPEE & SHAKOPEE PUBLIC UTILITIES COMMISSION
& SHAKOPEE COMMUNITY SERVICES & SHAKOPEE HOUSING AND
REDEVELOPMENT AUTHORITY - SHAKOPEE, MINNESOTA 55379
PUBLIC OFFICIALS & EMPLOYEES LIABILITY INSURANCE
PROPOSAL FOR POLICY TERM 6-30-84/6-30-85
COMPANY: International Surplus Lines Insurance Company
PREMIUM: $2766.58 Annually
LIMIT OF LIABILITY: $1,000,000 Each Loss & Aggregate for Policy Year
DEDUCTIBLE: $1,500 Each Loss
FORM: Refer to Sample Policy Attached - Including:
- Coverage for Public Entities: City of Shakopee, Shakopee Community
Services, Shakopee Public Utilities Commission & Shakopee Housing
and Redevelopment Authority
- Coverage for Volunteer Workers for the City
- Coverage on a "Claims Made" Basis
- Extension of "Discovery Period" in the event of policy cancellation or
non-renewal
International Surplus Lines Insurance Co. has provided this coverage for the
City since they have been carrying this coverage.
Respectfully submitted,
Lee . Hennen, Agent
CAPESIUS AGENCY, INC.
/sS
6-15-84
I call
Capeeius Agency, In
YOUR INDEPENDENT INSURANCE AGENTS
P.O. &)x 97. First National Bank Bldg., Shakopee, MN SS379 Tel. (612) 44S-1922
CITY OF SHAKOPEE x SHAKOPEE PUBLIC UTILITIES COMMISSION
& SHAVOPEE COMMUNITY SERVICES k SNAK01PF.E TIOUSING AND
REDEVELOPMENT AUTHORITY — SFIAKOP77, MINNT;SOTA 55379
INSURANCE COVERAGE OUTLINE INTRODUCTION
The following pages have been prepared as a simplified resume of your
Insurance Program. For your convenience, we have identified your
present types of coverage. However, it should be clearly understood
that nothing in this resume is intended to interpret or in any way
supersede the policy conditions.
Although we will cooperate with you to keep this program up—to—date,
changes will occur in your Insurance Program. After its preparation,
this resume cannot be considered current at any given time. It should
never be used in the place of the policies to which it refers. Existing
coverage should only be determined from the actual policy forms.
Prepared By —
Capesius Agency, Inc.
129 So. Holmes Street
Shakopee, Minnesota 55379
445-1922
--mild
X""Ins Agency, in
YOUR INDEPENDENT INSURANCE AGENTS
P.O. Sol h. FIM Nallaaal Sark ".. Shakopee. MN SS379 Tel. (612) 4/S-192=
CITY OF SHAKOPEE & SHAKOPEE PUBLIC UTILITIES COMMISSION
& SHAKOPEE COMMUNITY SERVICES & SHAKOPEE HOUSING AND
REDEVELOPMENT AUTHORITY - SHAKOPEE, MINNESOTA 55379
TRANSAMERICA INSURANCE COMPANY COMMERCIAL INSURANCE POLICY 18459939
Renewal Policy Term 6-30-84/6-30-85
PROPERTY:
$6,953,650 - Blanket Real Property - Per Statement of Values - 90% Co-Insurance
$1,178,000 - Blanket Personal Property - Per Statement of Values - 90% Co-Insurance
COVERAGES PROVIDED:
- "All Risk" Coverage including Theft - Subject to Standard
Policy Conditions & Exclusions
- Replacement Cost Coverage
- Agreed Amount Endorsement
- Subject to $100 Ail Perils Deductible
TIME ELEMENT:
$20,000 - Extra Expense - City Hall
$20,000 - Extra Expense - Police Dept.
$30,000 - Extra Expense - Utilities Office
- COVERAGES PROVIDED:
- All Risk Coverage
- Payable Subject to 40/80/100 Limitation
GLASS:
ACV - Per Current Schedule - All Risk Coverage - NO Deductible
CRIME:
Broad Form Money & Securities Coverage - All Risk - No Deductible:
$5,000 Loss Inside the Premises ) CITY HALL
$5,000 Loss Outside the Premises
$7,000 Loss Inside the Premises ) UTILITIES OFFICE
$7,000 Loss Outside the Premises
���._
CITY OF SHAKOPEE ETAL - 2 -
GENERAL LIABILITY:
* $300,000/300,000 Bodily Injury Limits of Liability
* $300,000/300,000 Property Damage Limits of Liability
$ 1,000/$10,000 Premises Medical Payments
Comprehensive General Liability Coverage Providing the Following:
Municipality Premises & Operations
Utilities Dept. Premises & Operations
Community Services Premises & Operations
Housing & Redevelopment Authority Premises & Operations
Independent Contractors
Products & Completed Operations
Broad Form Property Damage
Fire Legal Liability - Real Property - $100,000 Limit
Incidental Medical Malpractice
Host Liquor Law Liability
Owned & Non-Owned Watercraft Liability
Employees as Additional Insureds - Including Volunteers
Blanket Contractual Liability
Personal Injury Liablity
Extended Bodily Injury Liability
Extension of Coverage to Athletic Events
Deletion of "Fellow Employee" Exclusion
EXCLUDING "Law Enforcement" Liability (Provided by Transit Casualty Co. )
These are the limits of liablity the City currently carries. Please refer to
Optional Coverages for other limits.
INLAND MARINE:
$120,400 - Contractor' s Equipment Form - Per Schedule - All Risk - $250 Deductible
$143,942 - Misc. Articles Floater - Per Schedule - All Risk - $100 Deductible
$ 1,045 - Camera Floater - All Risk Coverage - $1.00 Deductible
VALUABLE PAPERS & RECORDS COVERAGE - All Risk - $100 Deductible:
$550,000 - City Hall
$ 1.0,000 - Police Department
$ 10,000 - Utilities Office
TOTAL ANNUAL PROPERTY, LIABILITY & INLAND MARINE PEMIUM: $ 25, 120.00
The Insurance Service Office will publish new fire rates for the Property Coverages
after re-inspection, based on newly filed Statement of Values. Premium shown reflects
"Subject to Rate" property premiums.
1
3 �
CITY OF SHAKOPEE ETAL - 3 -
AUTOMOBILE:
T $300,000 Combined Single Limit Bodily Injury & Property Damage Liability
$ 30,000 Personal Injury Protection
$300,000 Uninsured Motorist Coverage ,
$300,000 Underinsured Motorist Coverage
$ 100 Deductible - Comprehensive
Per Policy Schedule
$ 250 Deductible - Collision
$300,000 CSL BI&PD - Non-Owned & Hired Vehicles Liability
Deletion of "Fellow Employee" Exclusion
TOTAL ANNUAL AUTOMOBILE LIABILITY & PHYSICAL DAMAGE PREMIUM: $ 14,499.00
OPTIONS:
We submit the following optional Limits of Liability to meet the new Tort
Liability limits for Municipalities effective 8-1-84:
1) Increase General Liability Bodily Injury & Property Damage Limits of Liability
to $750,000 Combined Single Limit
Additional. Annual Premium: $ 435.00
Increase Automobile Liability Bodily Injury & Property Damage Limits of
Liability to $750,000 Combined Single Limit
Additional Annual Premium: $1834.00
2) Purchase $1,000,000 Limit of Liability Commercial Umbrella Liability Policy
This would provide an excess limit of liability of $1,000,000 over and above
the current primary general liability and autombile liability limit of liability
of $300,000, and employer' s liability and come into play when a claim might
develop that would not be covered under the primary policies, subject to a
$10,000 retained limit. The Umbrella policy would EXCLUDE
- Law Enforcement Liability
- Public Officials & Employees Liability
Annual Premium: $8,300.00
Thank you!
CAPESIUS AGENCY, INC.
/ss
6-15-84
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MEMO TO: Mayor and Council
FROM: John K. Anderson, City Admin.
RE : Highway Jurisdictional Study
Commission Hearings .
DATE: June 12 , 1984
INTRODUCTION
Attached you will find a copy of a recent Action Alert from
the League of Minnesota Cities regarding the Highway Jurisdiction
Study Commission Hearings . The League is asking that we take a
specific position on the study and comment on that at one of the
hearings .
BACKGROUND
Bo Spurrier, the City Engineer, has followed the study and
has prepared a response to the seven questions listed on the last
page entitled, "Questions for Local Officials" . Bo is suggesting
that Council approve his recommended responses to these questions
along with the position statement attached from the City Engineer' s
Association. This material then can be presented at a hearing in
the Metro Area .
ALTERNATIVES
11 Approve the responses recommended by the City Engineer .
2 ] Amend the responses recommended by the City Engineer .
31 Take no position on the Study Commission Report .
RECOMMENDATION
The City Engineer and I feel this is a crucial issue and
that Shakopee ' s voice should be heard. We recommend Alternative
No. 1 .
ACTION REQUESTED
Approve the City Engineer ' s recommendations responding to
the League of Minnesota Cities seven questions for local officials
dated May 31 , 1984 regarding Highway Jurisdiction Study Commission
hearings and the preliminary position statement by City Engineer' s
Associations regarding the Highway Jurisdiction Study Commission.
JKA/bn
Att .
action
I ert
IIII ��
league of minnesota cities
May 31, 1984 RECEIVE.~~
JUN 04 1984
TO: Mayors Managers, & Clerks
FROM: Joe nik, Legislative Counsel6 �, Vis=
am
RE: Highway Jurisdiction Study Commission Hearings.
Few cities in the State are financially able to accept more roads into
their municipal system yet that is what may occur as a result of the
work of the State Highway Study Commission. Created by the 1983 legislature,
the Highway Study Commission is charged with evaluating the classification
of roads and recommending possible changes in jurisdiction.
The Citizens League has recommended that the state highway system be
reduced from approximately 12,000 miles to 7,500. The cost of transferring
approximately 1,000 miles to city and township jurisdiction in one study
was estimated at 7 million dollars annually!
The prospect of a potential shift of responsibility from the state to
local governments of upwards of thirty-five million dollars annually
should concern all city officials.
What you should do.
Make a point of testifying, or having your city engineer testify, at
the regional hearings conducted by the State Highway Study Commission.
Information on the time and location of these hearings as well as what
items local officials should focus on in their testimony is enclosed.
A few hours spent at these hearings may save your city thousands of
dollars. Please try to attend.
Enclosures
JJ:ss
1 83 university avenue east, st. paul, minnesota 551 01 C612) 227-5600
13�
7.v.� Minnesota
Bob Jensen r:
District 36B House of
Dakota-Le Sueur-Scott Counties
Committees: Representatives
General Legislation and Veterans Affairs
Harry A.Sieben,Jr.,Speaker
Gaming Division
Regulated Industries
Transportation May 25 , 1984
Vice-Chairman
NOTICE OF HEARINGS
STATE HIGHWAY STUDY COMMISSION
Representative Bob Jensen, Chairman
The State Highway Study Commission will hold a series of hearings
throughout Minnesota as listed below, in order to receive input from
citizens concerning the commission study.
The commission was formed as part of the Highway Funding Act of 1983
( Chapter 17 ) to study, in general, the size and classification of the
state ' s highways and whether changes are warranted. A complete descrip-
tion of the commission ' s duties is attached.
Citizens and local officials are invited and encouraged to attend to
provide the commission with information and opinions that will be useful
to the study. The hearing shedule is as follows :
June 7 , 1984 - Thursday
1 : 30 p.m. Windom, Minnesota
National Guard Armory - 1049 Fifth Avenue
7 : 30 p.m. Owatonna, Minnesota
City Council Chambers - 540 West Hills Circle
June 28, 1984 - Thursday
2: 00 p.m, Grand Rapids, Minnesota
Davies Hall - Itasca Community College
Highway 169 East
7 : 30 p.m. Bemidji , Minnesota
Holiday Inn - Birch Room - Highway 2 West
June 29 , 1984 - Friday
1 : 30 p.m. Wadena, Minnesota
High School Cafeteria - Highway 29 West
OVER
Reply to: ❑ 167 State Office Building,St.Paul, Minnesota 55155 Office:(612)296-0527
0 17995 Flagstaff Avenue West,Farmington, Minnesota 55024 Home: (612)463-8010
Duties of the State Highway Study Commission
as Defined in Minnesota Statutes 161 . 081 , Section 14 , Subdivision 2
Sec. 14 . ( HIGHWAY STUDY COMMISSION. )
Subdivision 1 . (MEMBERSHIP. ) A highway study commission is
created to consist of five members of the House of Representatives
appointed by the Speaker of the House , five members of the Senate
appointed by the Senate Committee on Committees, and eight members
appointed by the Governor . Of the members; appointed by the Governor
two must be county commissioners, two must. be township supervisors,
two must be mayors of cities over 5 ,000 population, two must be
mayors of cities under 5 ,000 population and not more than one
member may reside in any one congressional. district. The commis-
sion shall select from its membership a chairman and other
officers it deems necessary.
Subd. 2 . ( DUTIES OF COMMISSION. ) The commission shall study:
1 . A functional classification of all roads in the state
of Minnesota, using criteria established by the United
States Department of Transportation and such other cri-
teria as are deemed necessary by the commission. In
classifying roads the commission shall make use of
work already done by regional development commission
-and the Metropolitan Council .
2 . The existing jurisdiction of all roads in the state
and their appropriate jurisdiction based on functional
classification.
3 . The attitudes of local units of government toward
changes in highway jurisdiction.
4 . Potential obstacles to transfers of highway jurisdic-
tion, including transfers of support facilities and
maintenance personnel .
5 . Changes in the constitutional distribution of highway
user funds which may be required as a part of any
transfer of jurisdiction.
6 . Existing and potential government, structures to accom-
plish jurisdictional transfers on a continuing basis .
7 . Timetables for implementing any jurisdictional transfers .'
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HIGHWAY STUDY COMMISSION STATUS REPORT
So far the Commission has held seven meetings and heard from the Department of
Transportation, the Association of Township Officers, the City and County
Engineers Association, highway jurisdiction task forces of the Metropolitz'n
Council and the East Central Regional Development Commissions, and from the
Citizens League. In future meetings the Commission will hear from other
metropolitan counties, the League of Cities, the Association of Counties and
potentially affected personnel and law enforcement groups as well as from
interested citizens- and officials in a series of outstare hearings.
The Commission has not itself made any findings or reached any conclusions but
it has heard a number of significant observations and suggestions. These
include:
1) Minnesota has the fifth-highest total of roads and streets in the
country but some of its other comparisons with other states are not as
far out of line. Minnesota is 19th in the country in state highway
-- miles, and 39th in the percent of all highway miles which are.-on the -
state system. The state is 14th in total miles per capita but -31st in
state miles per capita. It is 26th in total miles per square mile and
33rd in state miles per square mile. It seems that where Minnesota
seems out of line it is because of the total area of the state and the
-- number- of non-trunk highway-miles, particularly town roads.
2) Functional classification studies suggest that many miles of roads in
Minnesota are under inappropriate jurisdiction. Fewer than half the . ,
miles of the trunk highway system are principal arterials, -while
counties have over 700 miles of arterial highways and cities have over
300 miles.
3) The benefits of realigning highway jurisdiction include greater equity
among taxpayers and a greater likelihood that roads will get an
appropriate level of attention in both maintenance and construction
planning. The benefits do not necessarily include large cost savings
or a net reduction in the total miles of roads and streets in the
state. The major elements of highway cost are independent of highway
jurisdiction, and the main reason for the existence of almost all
low-classification roads, that of access to property, cannot be
changed by jurisdictional realignment.
4) There is potentially a sizeable amount of interest at the regional
level in jurisdiction transfers because of a desire for highway ,
systems more closely based on functional classification, but also some
apprehension at the local level that extensive transfers might have
unintended consequences, such as placing an added financial burden on
1, local government.
John Williams
House Research Department
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HIGHWAY STUDY COMMISSION: ISSUES
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The issue of highway jurisdiction -- who should own the roads -- has been an
issue in Minnesota at least since 1920, when a constitutional amendment
created the nucleus of the present trunk highway system. In 1933 the system
was expanded to approximately its current size and since then several studies
have suggested reasons for reducing the size of the state system by from
one-third to almost one-half„ In both metropolitan and outstate areas task
forces have been examining highway jurisdiction with the intention of making
recommendations on transferring highway ownership.
Among the problems which have been identified in the existing system are:
-- There is often a discrepancy between the ownership of a road and the
function it serves -- for instance, essentially local roads being owned
by the state and roads of statewide importance being the responsibility
of counties.
-- Decisions on roads are often made at the wrong level of government, such
as when a road that might be upgraded if the decision were up to the
county lies unimproved because it is not of such importance on the state
system.
-- A substantial part of the state highway system is inadequately preserved
because of the imbalance between the size of the system and the amount of
money available to spend on it.
The Highway Study Commission was created by the 1983 Legislature to study
these issues and report to the 1985 Legislature. It has been meeting since
the fall of 1983 and has heard from representatives of state and local road
authorities, citizens and highway-user groups and regional highway
jurisdiction tasR forces. In its outstate hearings and- in future meetings the
Study Commission will be looking for the answers to a number of questions,
including:
1. Is the Minnesota road system in general, and the state highway system in
particular, too large for the amount of tax dollars available to support
it?
2. What factors should determine whether a road belongs on the state system
or on a local system?
3. - What are the benefits and costs of jurisdictional transfers?
4. If jurisdictional transfers are desirable, how should they be
accomplished?
5. Would transfers of highways from state to local jurisdiction mean a shift
of the tax burden away from highway user taxes and onto property taxes?
John Williams
House Research Department
TESTIMONY GUIDELINES
Among the areas of interest to the commission are the
following sample questions to assist you in preparing
testimony:
QUESTIONS FOR CHAMBERS OF COMMERCE, ETC.
I. What effect do standards of highway construction and maintenance have on
economic vitality in this area?
2. What effect, if any, would a significant transfer of highway miles from
the state system to local systems have on the areas` major industries?
3. Are there important roads in the area which are not giving the proper
level of service because they are owned by the wrong level of government?
4. What would be the impact on small and medium-sized communities in the
area of being dropped form the trunk highway system?
5. What should be the standards for determining if a road should be on the
state system or a local system?
QUESTIONS FOR LOCAL OFFICIALS
1. Has your city, county or regional development commission taken any action
to study the question of highway jurisdiction?
2. What factors, in your opinion, should determine whether a road is on the
state system or a local system?
3. Are there any trunk highways in your area which would have a better
chance of being improved if they were on a local system?
4. Are there any local roads in your area which logically belong on the
state system?
5. Would a transfer of state highways to local jurisdiction necessarily have
an effect on the level and standard of maintenance on the transferred
miles?
6. Do you believe that Minnesota's total road and street systems is too
large?
7. What are the major obstacles to jurisdictional realignment of Minnesota
roads?
STATE HIGHWAY STUDY COMMISSION
MEMBERSHIP
Representatives
Home Office
Bob Jensen 17995 Flagstaff Avenue West 167 State Office Building
Chairman Farmington, MN 55024 St. Paul, MN 55155
(612) 463-8010 (612) 296-0527
Route 1 , Box 9 292 State Offige Building
Glen Anderson Paul, MN 55155
Bellingham, MN 56212 St.
(612) 568-257 (612) 296-4228
3
Rural Route 2, Box 88 374 State Office Building
Virgil Johnson St. Paul, MN 55155
. Caledonia, MN 55921 (
(507) 896-3858 612) 296-1069
Chuck Hoffman 2250 Orwell Avenue 266 State Office Building
Stillwater, MN 55082 St. Paul, MN 55155
(612) 439-7757 (612) 296-2999
Kathleen Blatz 9701 Portland Avenue South 394 State Office Building
Bloomington, MN 55420 St. Paul, MN 55155
(612) 884-8679 (612) 296-4218
Home Office
Senators ,
303 State Capitol
Clarence Purfeerst Route 1 St, Paul, MN 55155
(5507)07) 3334-6668888
Vice-Chairman Farib (612) 296-4167
Box 105 133 State Office Building
Pat Kronebusch Paul, MN 55155
Rollingstone, MN 55969 St. (
(507) 689-2559 612) 296-1945
Rural Route 2 G-24 State Capitol
Keith Langseth St. Paul, MN 55155
Glyndon, MN 56547 (612) 296-3205
(218) 498-2580
6730 Old Highway 169 Boulevard 235 State Capitol
i Bob Schmitz St. Paul, MN 55155
Jordon, MN 55352 (612) 296-7157
(612) 492-2182
Gene Waldorf
G-24 State Capitol
1176 Orange Avenue East
St. Paul, MN 55106 St. Paul, MN 55155
(612) 777-0919 (612) 296-7157
-OVER-
Citizen Members Home
Joseph P. Fogarty 8039 - 115th Street South Washington County Commissioner
Cottage Grove, MN 55016
(612) 459-3940
John Hamilton 7220 Harriet Avenue South Mayor, City of Richfield
Richfield, MN 55423
(612) 938-5511
Carol Kamper 2204 Valkyrie Drive Northwest Olmstead County Commissioner
Rochester, MN 55912
(507) 285-8115
Dr. Daniel P. Kelly Box 278 Mayor, City of Keewatin
Keewatin, MN 55753
(218) 263-5606
Colleen Marschall 23315 Hampton Boulevard Mayor, City of Hampton
Hampton, MN • 55031
(612) 437-9026
Paul Nieman, Jr. Little Falls, MN 56345 Township Supervisor
(612) 745-2275
Robert J. Weisenburger 5554 Lakeview Avenue Township Supervisor
White Bear Lake, MN 55110
(612) 331-3873 .
Carl L. Wyczawski 912 South Minnesota Street Mayor, City of New Ulm
New Ulm, MN 560-73- -
(507)
60-73_ .(507) 354-4411
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Staff
House:
Steve Loeding Transportation Committee Administrator (612) 296-5091
178 State Office Building
St. Paul, MN 55155
Rochelle Polansky Transportation Committee Secretary (612) 296-4293
John Williams Legislative Analyst, House Research Department (612) 296-5045
Room 11 - State Capitol
St. Paul, MN 55155
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RECOMMENDED RESPONSE TO QUESTIONS OF LOCAL OFFICIALS
1 . Yes . Met Council has a detailed study. That study identified
Scott County with the largest number of miles to be turned
back in the seven County area.
2 . Funtional Class should determine whether a road is state or
local . There should be metro and outstate criteria for
Functional Class though. Jurisdiction should be related to
the type of trip made on the facility (eg. Interstate or
Intercounty - State; Intracounty or Intercity - County;
Intracity and endpoint trips - City) .
3 . There are Trunk Highways in our area (TH 300) that would be
improved if it were local .
4. No local roads should be added to the existing Trunk High-
way system in Shakopee.
5 . Transfer of State T.H. would improve maintenance of TH 300
only. Would not improve maintenance of County roads .
6 . Minnesota ' s total road and street system could be smaller
but reducing its size is not practical .
7 . Rural objection to jurisdictional realignment is the major
obstacle to change .
PRELIMINARY POSITION ST'ATT-WINT t'
BY CITY ENGI:NIEERS ASSOCIATION
RE: SFJVII IIIGIIttiAY STUDY CONDUSSION
GENT AL STATEMENTS
1. that C.E.A.M. supporta the jurisdictional realignment of roads within the
State of Minnesota based on their functional classification as a general
concept, subject to the adoption of a corresponding mechanism for funding
roac]ways whose jurisdiction is rc-assigned.
2. that it is the opinion of C.E.A.M. that cities within the State do not
have the financial capacity to absorb additional responsibilities for
roadway construction, operation and maintenance unless new funding sources
are made available to them.
3. that the existing Municipal Turnback Fund does not provide an adequate
source for funding the number of turnbacks contemplated by current proposals.
4. that in the event a study of road user needs is undertaken, C.E.A.M. recommends
that such study:
a. incorporates a uniform means of measuring needs among all levels of
jurisdiction
b. incorporates full consideration of all funding sources available to
each level of jurisdiction; and
c. incorporates consideration of local efforts represented by local tax
levies, special assessments, developer costs, etc. in the form of
credits rather than penalties.
SPECIAL RECONNUNDATIONS
S. that current State Aid rules should be changed to allow Counties to upgrade
a County .State Aid Highway, using C,S.A.H, funds, then turn the jurisdiction
of such roadway over to a City (with the City's concurrence) without penalty
as currently imposed by State Aid rules.
6. that when jurisdiction of a State or County roadway is transferred to a City,
incentive funding should be made available for the improvement, operation
and maintenance of that roadway. However, there should be no requirement
to add such roadway to the Municipal State Aid Street system or to comply
to M.S.A. standards in order to receive such funds.
7, that C.E.A.M. support the use of a portion of the Motor Vehicle Excise Tax
(M.V.E.T.) for the development of an incentive program for jurisdictional
realignment.
CONTINUING STUDY
$, that the C.E.A.M. Ad Hoc Committee on the Highway Jurisdiction Study Commission
be requested to continue monitoring the work of the Commission, and with the
concurrence of the Executive Committee, to represent C.E.A.M. both at Corrmission
proceedings and at. Legislative proceedings regarding; this matter.
MEMO TO: Mayor and Council
FROM: John K. Anderson, City Admin.
RE : Comparable Worth (House File #1766-
Equitable Compensation) .
DATE : June 4, 1984
INTRODUCTION
Councilmembers are aware that House File #1766 , approved
in the 1984 Legislative Session, establishes certain guide-
lines which mandate that local governments must have equitable
compensation plans by August 1 , 1987 . On June 1 , 1984 I
attended a meeting of Metropolitan Area Cities regarding the
new comparable worth Legislation and how Cities in this Metro-
politan Area can best react to it .
MEETING RESULTS
The meeting on comparable worth followed the outline attached .
The results of the meeting, attended by approximately 40 Cities ,
was to concur with the General Labor Committee recommendations
listed as Roman Numeral III , Items A - D. The only item of cost
to the Cities participating would be the cost of the RFP listed
in Item D. The cost is estimated to be from $100.00 to $200.00.
Cities interested in participating in the joint RFP approach
were asked to indicate their interest by signing up to parti-
cipate . I signed for Shakopee .
There is a general feeling that this Legislation will not
be changed in any substitute way, and that all Cities will even-
tually be required to provide some kind of comparable worth
evaluation and implement it . Since the City has successfully
participated in other joint Metropolitan area projects relating
to personnel such as the Surburban Police Recruitment Program,
I felt it advantageous for Shakopee to participate in this
group effort .
Currently, the City of St . Paul is doing a City-wide analysis
that is expected to cost $100,000. 00. The City of Golden Valley
conducted a comparable worth analysis of its 14 clerical positions
and that study took 8 - 9 months and cost the City approximately
$7 ,000. 00. Clearly comparable worth analysis are costly under-
takings and I feel we will get the best results for our money
spent if we participate in a Metropolitan Area Study rather than
making a study of our own.
ALTERNATIVES
11 Participate in the joint RFP to select a Consultant along
with other Metropolitan Area communities for a future
comparable worth analysis of local government positions .
This alternative , at this point in time , only commits
the City to a $100. 00 to $200 .00 study. We can still
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Comparable Worth (House File #1766-
Equitable Compensation) .
Page 2
June 4, 1984
break-off and do a study of our own should we so choose
after reviewing the scope of the RFP finally selected
by area cities .
21 Decide now that we are going to generate our own
comparable worth analysis and begin taking steps to
outline how we can best do this through local efforts .
This alternative will allow us to have a truly inde-
pendent analysis of Shakopee ' s Public Employee posi-
tions , which should avoid our being averaged in with
other communities . This study will be time consuming
for a large number of employees because comparable
worth studies with or without the use of Consultants
still draw heavily upon the use of a local Employee
Committee involved in position rating.
3 ] Take no action on the subject until after the 1985
Legislative session with the goal of modifying the
current law or eliminating it altogether. The evalua-
tion of those from the League of Cities , AMM, Labor
Relations Associates , and our General Labor Committee
of the Metropolitan Area Management Association (MAMA)
is that this law will only receive minor changes .
RECOMMENDATION
I recommend Alternative #1 for the reasons listed above .
It is my understanding that each City will actually have to have
a plan in hand by October of 1985 . The hold harmless date for
implementation is August , 1987 .
ACTION REQUESTED
Pass a motion initially committing the City of Shakopee to
share in the cost of an RFP for selecting a Consultant to establish
a methodology for a joint comparable worth study for Metropolitan
Area Cities at a price not to exceed $200.00 .
JKA/bn
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COMPARABLE WORTH MEETING
ROSEVILLE CITY HALL
2:00 PM - FRIDAY , JUNE 1 , 1984
I . Summary (House File No. 1766 - Equitable Compensation)
Sec. 1 Definitions
Sec. 2 Every subdivision must establish equitable compensation rela-
tionships. Interest arbitrators shall not deviate from standards.
Sec. 3 All positions must bear reasonable relationship with:
External similar positions
2. Internally to other positions
Reasonable defined based on:
1 . Skill
2. Effort
3. Responsibility
4. Working Conditions
Sec. 4 Must use job evaluation system of your own or other public employer.
Must meet and confer with unions to develop or select.
Sec. 5 Must submit results to the Unions to be used in negotiations.
Sec. 6 Director of Mediation Services is authorized to release the results
to labor organizations.
Sec. 7 Enable allocation of funds to achieve equity.
Sec. 8 and 9 Subdivisions held harmless before August 1 , 1987.
Sec. 10 Report to the Commissioner of Employee Relations on implementation,
who, why, how much.
II . Possible MAMA Approaches
A. Do nothing
B. Everyone do their own study
C . Jointly pay for 4 or 5 complete studies to be copied by other cities
D. Jointly establish benchmark positions and criteria to be used by
cities to evaluate unique positions.
III . General Labor Committee Recommendation
A. MAMA jointly draft RFP asking consultants to propose methodology and
plan to be used by MAMA cities to comply with HF 1766.
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B. Consultants also asked to propose similar methodology for outstate
cities.
C. Labor Relations Associates will provide assistance in developing
R.F.P. , evaluating proposals and monitoring contracted study.
D. Cities will commit initially to share in the costs of RFP and
selecting a consultant. Cities will have chance to withdraw if not
satisfied with methodology selected.
NOTE: All inquiries or proposals made by job evaluation consultants or attor-
neys should be forwarded to:
Bill Joynes
Golden Valley City Hall
7800 Golden Valley Road
Golden Valley, MN 55427
545-3781
Memo To: John K. Anderson, City Administrator
From: Gregg Voxland, Finance Director
Re: Interfund Transfers
Date: June 7, 1984
Information
Request Council approve the following interfund transfers in accordance with the
1984 Budget.
TRANSFERS:
From PIR Fund to Capital Improvement Fund $479,464.82
To close PIR Fund
From Sewer Fund to Fund 56 (1980 Imp) $ 22,000.00
Debt service for Holmes Street
From General Fund to Community Services $ 37,465.00
Annual City Contribution
From 1973-B Imp. Fund to 1967 Imp. Fund $ 49,693 .57
To close the 1967 Fund
From 1973-B Imp. Fund to 1974 Imp. Fund $ 18,565.25
To close the 1973-B Fund
From 1973 Imp. Fund to 1974 Imp. Fund $110,826.74
To close the 1973 Fund
From Revenue Sharing to the General Fund
Administration
Computer Office Products $ 2,824.00
Finance
Workstation Visible 423.30
" National Bus. Furn. 268.95
of TeleTerminals 453.00
Building Inspection
Truck GMC 7,087.67
of Certified Rustproofers 100.00
it Deputy Registrar 10.75
Police
Cars (4) Brookdale Ford 42,207.10
it Deputy Registrar 21 .00
Radar Kustom Signals 1,998.19
Radio Motorola 1,289.59
Car North Star Auction 4,625.00
Light Bars (4) Uniforms Unlimited 3,044.80
Computer Office Products 2,824.00
Printer TeleTerminals 2,510.00
r
Shop
Tool Box MAC Tools 1,463.00
Street
Snow Plow City of Windom 4,500.00
of Deputy Registrar 5.25
Engineering
Computer Office Products 2,824.00
Printer TeleTerminals 1,154.00
79,633.50
Action Requested
Move to approve transfer of $479,464.82 from the PIR to the Capital Improvement
Fund, $22,000 from the Sewer to the 1980 Improvement Fund, $49,693.57 from the
General to the Community Services Fund, $39,436 from the 1973-B Improvement to
the 1967 Improvement Fund, $18,565.25 from the 1973-B Improvement to the 1974
Improvement Fund, $110,826.74 from the 1973 Improvement to the 1974 Improvement
Fund and $79,633.50 from the Revenue Sharing to the General Fund.
GV:mmr
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M E M O RAN D U M
TO: John K. Anderson, City Administr for
FROM: H.R. Spurrier , City Engineer
RE: Pavement Preservation and Rehabilitat�o Policy
DATE: June 19 , 1984
Introduction:
Attached is Resolution No. 2278 , A Resolution Establishing Policy
for Funding Rehabilitation Streets in the City of. Shakopee .
Background:
After receiving consensus approval of the Rehabilitation Policy,
I have incorporated that policy in the attached Resolution. It
is recommended that City Council consider and adopt the attached
Resolution.
Action Requested:
Adopt Resolution No. 2278 , A Resolution Establishing the Policy
for Funding Rehabilitation of Streets in the City of Shakopee .
HRS : cah
Attachment
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RESOLUTION NO. 2278
A RESOLUTION ESTABLISING THE POLICY FOR FUNDING THE
REHABILITATION OF STREETS IN THE CITY OF SHAKOPEE
WHEREAS , advisory boards and commissions have reviewed the
Pavement Preservation and Rehabilitation Policy; and
WHEREAS , City Council has previously reviewed the Preserva-
tion and Rehabilitation Policy for City streets .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, that :
1 . The following definitions which relate to pavement
preservation and rehabilitation will. be as follows :
a. Frontage: The least dimension of a lot
abutting a rehabilitation project ; or the lot
area divided by the average platted depth
where the least dimension abutting right-of-
way abuts a rehabilitation project , where
the abutting frontage is irregular or where
individual lots have been assembled for
development .
b. Preservation: Routine maintenance which does
not improve structural capacity of a roadway
such as the addition of Class 5 gravel on
gravel roadways , a sealcoat on an urban road--
way, crack sealing on paved roadways , and
patching.
C . Rehabilitation: Complete or partial
reconstruction of roadway elements including
an overlay for ride or structure and curb and
gutter.
d. District: A neighborhood subdivision or
similar geographic area considered responsible
for the elements of a project that are con-
sidered to be of a neighborhood or localized
benefit .
e . Direct Assessment : An assessment made to property
that has Frontage abutting preservation work.
f . Spread Cost : The cost of work within a District ,
which work does not abutt Frontage .
g. Zone Assessment : An assessment of the spread cost
made at an equal rate to all Frontage within the
District , within which the work was performed .
2 . All of the cost of Preservation will be paid by City-
wide levy or other revenue sources as designated by the
City Council of the City of Shakopee , Minnesota .
3 . Rehabilitation cost shall be assessed in a three-tiered
assessment . The first two tiers are the Direct Assess-
ment and the Zone Assessment equaling 25'�/o of the project
cost . The third tier is the City-wide ad valorem levy
which equals 75% of the project cost .
4. The City shall apply a credit to the assessment for
Rehabilitation when the existing improvements fail before
they reach the design life of the improvement , so long as
such improvements were built in accordance with the City
of Shakopee Design Criteria adopted and in force at the
time the improvement was constructed . The depreciation
shall be straight-line depreciation of five percent per
year .
5 . The City will pay one hundred percent of the additional
cost of width and structure where the additional width
and structure is required by functional class .
6 . Only the Frontage as defined above will be assessed a
Direct Assessment .
7 . A Zone Assessment will be made to the District in which
non-assessable costs are incurred . The Zone Assessments
will be based on the Frontage of all lots within. the
District .
S . The urban area of Shakopee will be divided into the
Districts shown on the attached drawing. Each rural
residential platted property or property which is similar
in density to platted rural residential property would
be grouped in separate Districts .
9 . The policy which applies to residential property shall
c�
apply to commercial and industrial property.
10. Additional roadway width not required by functional class
shall be assessed as specified in Article 3 above .
Adopted in session of the Shakopee City
Council held this day of 1984.
Mayor of the City of Sha ogee
ATTEST:
City-Clerk
Approved as to form this
day of 198 +4. ---
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City Attorney
M E M O R A N D U M
TO: John K. Anderson, City Administrator
FROM: H.R. Spurrier, City Engineer
RE: Trunk Highway 101 Frontage Road
DATE: June 193 1984
Introduction:
Attached is Resolution No. 2279 , A Resolution Requesting the
State of Minnesota to Participate in the Construction of Trunk
Highway 101 Frontage Road.
Background:
In order for the State to fund the above captioned construction
the City must adopt and forward the attached Resolution.
It is recommended that the City Council adopt Resolution No .
2279 , A Resolution Requesting the State of Minnesota participate
in the Construction of Trunk Highway 101 Frontage Road.
Action Requested:
Adopt Resolution No. 2279 , A Resolution Requesting the State of
Minnesota Participate in the Construction of Trunk Highway 101
Frontage Road.
HRS : cah
Attachment
RESOLUTION NO. 2279
A RESOLUTION REQUESTING THAT THE STATE OF MINNESOTA
PARTICIPATE IN THE CONSTRUCTION OF TRUNK HIGHWAY 101.
FRONTAGE ROAD COUNTY ROAD 89 TO THE WEST LINE OF
CRETEX INDUSTRIAL PARK IST ADDITION, SCOTT COUNTY, MINNESOTA
WHEREAS , the City of Shakopee has prepared plans and
specifications for construction of a frontage road along Trunk
Highway 101 between County Road 89 and the West line of Cretex
Industrial Park 1st Addition; and
WHEREAS , the City of Shakopee has provided for funding
elements of the project not funded by the Minnesota Department
of Transportation; and
WHEREAS , these improvements would provide for the safe
ingress and egress of vehicles to the property along this road
segment .
NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL,
THAT the Minnesota Department of Transportation is hereby
requested to participate in the cost of funding the construction
of the frontage road along Trunk Highway 101 from County Road
89 to the West .line of Cretex Industrial Park 1st Addition, Scott
County, Minnesota.
Adopted session of the Shakopee City Council held
this day of 1984.
Mayor o e City of Shakopee
ATTEST:
City Clerk Clk
Approved as to form this
day of
City Attorney
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MEMO TO: John K. Anderson, City Admin.
FROM: Judith S . Cox, City Clerk
RE: ' Apportionment of Assessments✓ As A
Result of the Subdivision of
Prahm-Coll First Addition.
DATE : June 5 , 1984
INTRODUCTION:
With the platting of Prahm-Coll First Addition, recording
of the plat , and more recently assignment of parcel numbers ,
it is now appropriate to formally apportion the remaining
special assessments payable to the City Treasurer against the
properties as a result of subdivision.
The apportionment contained in Resolution No . 2273 is
consistent with the apportionment contained in the developer' s
agreement .
ACTION REQUESTED:
Offer Resolution No . 2273, A Resolution Apportioning
Assessments Among New Parcels Created As A Result of The
Subdivision of Land Into Prahm-Coll First Addition, and move
its adoption.
JSC/bn
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RESOLUTION NO. 2273
A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A
RESULT OF THE SUBDIVISION OF LAND INTO PRAHM-COLL FIRST ADDITION.
WHEREAS, on August 13, 1974 Resolution No. 786 adopted by the City Council
levied assessments against properties benefitted by construction of the 1972-2
V.I.P. Watermain Improvement Proect, and
WHEREAS, on August 25, 1981 Resolution No. 1891 adopted by the City Council
levied assessments against properties benefitted by construction of the 1981-1
V.I.P. Interceptor, and
WHEREAS, part of a tract of land benefitted by the said improvements has
been subdivided into the plat of Prahm-Coll First Addition, and
WHEREAS, it is the desire of the City Council to apportion the installments
remaining unpaid against the parcels resulting because of the platting of Prahm-
Coll First Addition; and
WHEREAS, the property owners involved have been notified of this proposed
action.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COCNCIL OF THE CITY OF SHAKOPEE:
1] That the 1984 payable remaining balance of assessments to parcel
27-905-022-0 is $1,455.17 for the 1972-2 V.I.P. Watermain Improve-
ment Pro,"ect and is $10,462.18 for the 1981-1 V.I.P. Interceptor
and are hereby apportioned as follows:
Amount
Parcel No. Name/Address Legal Description Code 18(72-2) Code 55(81-1)
27-905-022-0 George Seidl 5 115 22 1
2082 E. 4th Ave. 21 A NE-1 SW' Ex E 4 Rods , $729.33 $5,243.64
Shakopee,MN. N 2 Rods Ex E 4 Rods of SE-41
SW! Ex w 639.85 ' , of E 705.85,
27-117-001 Prahm-Coll L1B1
Properties Prahm-Coll lst Addition $164.98 $1,186.17
% Dean Colligan
1098 So. Tyler
27-117-002 Prahm-Coll Outlet A
Properties Prahm-Coll lst Addition $560.86 $4,032.37
2] That all other parts of Resolution No. 786 shall continue in effect.
3] That all other parts of Resolution No. 1891 shall continue in effect.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 1984.
Mayor of the City of Shakopee
M E M O R A N D U M
TO: John' K. Anderson/City Administrator
FROM: Ray Ruuska/Engineering Coordinator
RE: Improvement of North/South Collector St .
By Roadway - Sec . 5 , Twsp. 115 , R 22
DATE: May 18 , 1984
�I
9
Introduction:
Attached is the Feasibility Report and Resolution receiving the
Feasibility Report and ordering the public hearing for the above
referenced project .
Background:
This report was prepared as directed by City Council Resolution
No. 2239 .
The recommended action is to receive the report and order the
public hearing.
Action Requested:
Adopt Resolution No. 2263 , A Resolution Receiving a Report and
Calling a Hearing on the Improvement of the North-South Collector
Street By Roadway in Section 5 , Township 115 , Range 22 , Scott
County, Minnesota.
RR: cah
Attachment
RESOLUTION NO. 2263
A RESOLUTION RECEIVING A REPORT AND CALLING A HEARING
ON THE IMPROVEMENT OF THE NORTH-SOUTH COLLECTOR STREET
BY ROADWAY IN SECTION 5, TOWNSHIP 115, RANGE 22 , SCOTT
COUNTY, MINNESOTA
WHEREAS , pursuant to Resolution No . 2239 of the City
Council adopted April 3 , 1984 , a report has been prepared by
Henry R. Spurrier, City Engineer, with reference to the improve-
ments of the North-South Collector Street by Roadway in Section
5 , Township 115 , Range 22 , Scott County , Minnesota , and this
report was received by the Council on May 22 , 1984.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA:
1 . The Council will consider the improvement of the
North-South Collector Street by Roadway in Section 5 , Township
115 , Range 22 , Scott County, Minnesota, in accordance with the
report and the assessment of abutting and benefitted property
for all or a portion of the cost of the improvements pursuant to
Minnesota Statutes Chapter 429 at an estimated total cost of the
improvement of $
2 . A public hearing shall be held on such proposed improve-
v at 9 : 00 P.M.
ments on the 5th day of June _ 1984 , in the Council
Chambers of City Hall , at 129 East First Avenue and the Clerk
shall give mailed and published notice of such hearing and
improvement as required by law.
3 . The work of this project is hereby designated as part
of the 1984-4 Public Improvement Program.
Adopted in session of the City Council of the
City of Shakopee , Minnesota, held this _ day of
1984.
CITY OF SHAKOPEE
FEASIBILITY REPORT
NORTH/SOUTH COLLECTOR STREET
TRUNK HIGHWAY 1-01.
TO
-01-
TO
THE NORTHWEST CORNER OF THE SHAKOPEE RACETRACK STTI,,,'
I hereby certify that this pian, specification, or ieport
was prepared by me or under my direct supervision
and tha I am a duly Registered Professional
Engin under 1AVs of the State of Minnesota.
Date gistration No. 13689
June 1.984
t
INTRODUCTION
The City Council of the City of Shakopee, Minnesota , adopted
Resolution .No. 2239 , A Resolution Ordering the Preparation of
a Feasibility Report on the Improvement of the North/South
Collector Street in Section 5 , Township 115, Range 22 , Scott
County, Minnesota.
The proposed roadway is a part of the offsite improvement 4
required by the Shakopee Racetrack Site pursuant to recommendations E
in the Environmental Impact Statement prepared for the project ,
and pursuant to requirements in the Indirect Source Permit issued
to the site developers , the City of Shakopee and Scott County.
DESIGN CRITERIA
According to the Environmental Impact Statement prepared for
this project , the proposed roadway must have four lanes with an
industrial pavement design. In order to reduce cost the pro-
posed section is a rural section consisting of a 48 foot pave-
ment , 5 foot shoulders and 3 to 1 side slopes . A detail of the
section is in the Appendix.
COST AND ASSESSMENTS
Two alternative methods of assessment are shown in the Appendix.
One uses the standard City policy the second is shown in
accordance with the agreement between Minnesota Racetrack, Inc .
and the City of Shakopee where the City of Shakopee agreed to
fund elements of the project with tax increment proceeds . The
tax increment will fund $238 ,000 of the project cost and
Minnesota Racetrack, Inc . will contribute $88 ,000 toward the
construction cost .
As the Appendix shows there is a significant difference in the
assessment rate and total assessment .
A summary of the assessments is below:
ASSESSMENT COMPUTATION
CITY POLICY
Assessable F.F. Assessment
Edward Christian & 1021 .43 $ 92 ,717 . 59
Loren Gross
27-905013-0
George Seidl 1021 .43 $ 92 ,717 . 59
27-117001-0
Hart Financial 3075.88 $279 ,204. 83
Corp.
27-905021-0
Total Assessable Front 5118 . 74 $464 , 640 . 00 Total Assmt .
Footage
ASSESSMENT COMPUTATION
PER AGREEMENT
Assessable F.F. Assessment
Edward Christian 1021 .43 $ 48 ,489 . 96
& Loren Gross
27-905013-0
George Seidl 1021 .43 $ 48 ,489 . 96
27-117001-0
Hart Financial 3075 . 88 $146 ,020 .08
Corp• -- --
27-0-5021-0
Total Assessable 5118. 74 $243 ,000. 00 Total Assmt .
Front Footage
FEASIBILITY
A detailed analysis of the technical feasibility was not made
for this project . The resulting assessment rate pursuant to the
agreement between Minnesota Racetrack, Inc . and the City of
Shakopee results in an assessment rate below $50 per front foot .
For undeveloped raw land the appraisals often support a benefit
of this amount . In view of the fact that the assessment will
not be collected until the property is developed, it is possible
that the benefit will be proven.
One departure the assessment calculation made from City policy j
was the depth of credit . The depth of credit was established
at 300 feet because of existing development that is now served
by Fourth Avenue and because other industrial lots in Shakopee
have a similar depth and it is reasonable to expect such a
depth for the additional development along Fourth Avenue and
along this collector street .
The project is feasible for construction from a technical
standpoint but the City may not be able to prove 100% of the
benefit that will accrue to the abutting property. Such
benefit can be established only after an appraisal is made to
ascertain that amount . Such an appraisal is being made and may
be available by the time the public hearing is held.
The City Council should understand that the appraiser may not
establish a $243 ,000 benefit resulting from this project .
PROJECT ESTIMATE & ASSESSMENT COMPUTATIONS
Item No. Description Local Oversizing Total
1 . Clear & Grub $ 12 ,650 $ 2 ,3.50 $ 15 ,000
2 . Common Excavation 62 ,400 135600 76 ,000
3 . Rock Excavation 22 ,200 5 ,800 28 ,000
4. Granular Borrow 415100 8 ,900 505000
5 . Bituminous Surfacing 845750 28,250 113 ,000
6 . Aggregate (Class 5 ) 645300 163700 81 ,000
7 . Aggregate (Class 2 ) 3 , 500 0 35500
8. Drainage Appurtenances 7 , 500 0 75500
9 . Watermain Relocation 25 ,000 0 25 ,000
10. Manhole Reconstruction 25000 0 23000
11 . Restoration 12 , 500 0 125500
Subtotal $337 ,900 $ 75 ,600 $413 , 500
10% Construction Contingency 33 , 790 75560 413350_
Total Construction $371 ,690 $ 83 ,160 $454 ,850
25% Technical Services 92 ,950 203800 113 , 750
Total Project Cost $464 ,640 $1.03 ,960 $568 ,600
ASSESSMENT COMPUTATION
Total Assessable Cost $464 ,640
Total Assessable F.I'. 51197.74 F.F.
Assessment Rate Per F.F. = $90 . 77234
Assessable Front Footage Assessment
Edward Christian & 1021 .43 $ 92 , 717 . 59
Loren Gross
27-905013-0
George Seidl 1021 .43 $ 92 , 717 . 59
27-117001-0
Hart Financial 3075. 88 $279 ,204. 83
Corp.
27-905021-0
Total Assessable 5118 . 74 $464,640. 00 Total Assessment
Front Footage
ASSESSMENT COMPUTAT__I.O__N_
PEVWMEEMENT
Total Project Cost $568 ,600
Less Tax Increment - 2385000
Less Minn. Racetrack Inc . Contribution - 885000
Total Deferred Special Assessment $243 ,000
Total Deferred Spec . Assessment _ $243 ,000 =
Tot—al AsseSSa le Front Footage15-97-4 F.F.
Total Assessable Cost = $47 .47262/F.F.
Assessable Front Footage Assessment
Edward Christian 1021 .43 $ 48 ,489 . 96
& Loren Gross
27-905013-0
George Seidl 1021 .43 $ 48 ,489 . 96
27-117001-0
Hart Financial Corp. 3075. 88 $146 ,020 . 08
27905021-0
Total Assessable 5118 . 74 $243 ,000 .00 Total Assessment
Front Footage
TYPICAL SECTION
------------
48' - ---—------ --
COLLECTOR
1' 5' 6' 36' —�
LOCAL
2
VARIES
/ L 2 2 341 WEAR
2 LASS 2 2" 2331 BINDER
`------ 8CLASS 5
-NORTR/SOUTCOLLECTOR
-- ---- MART FINANCIAL CORP. 2�
- -� CD) SILVERHAWK N.V.
27-905021-0 l
--...------__-_-.__-_-__--- ,� NON-ASSESSABLE FRONT
FOOTAGE (/
i
A t
I
PRAHMCOLL
PROPERTIES 27 117002-0
GEORGE J.
- EDWARD M. CHRISTIAN
SEiDI_ ; & LOREN GROSS
27-117001-0
ii 27-905013-0
�J
NORTHWESTERN NATIONAL
VALLEY INDUSTRIAL
BANK SOUTHWEST �
DEVELOPMENT CO.
CD) JEROME SCHERBER
& HERBERT CLARE:
27-905023-0
MEMO TO: John K. Anderson, City Admin.
FROM: Judith S . Cox, City Clerk
RE: Bookkeeping Duties of City Clerk
DATE: June 1 , 1984
INTRODUCTION:
1984 Legislation authorizes Cities to delegate by Ordinance
the bookkeeping duties of their City Clerks to other employees or
officers .
BACKGROUND :
Since Shakopee became a Statutory City, the bookkeeping re-
sponsibilities of the City have been performed solely by the City
Treasurer. The State Statutes also required the City Clerk to
keep financial records . On November 1 , 1983 Council directed
Staff to draft Legislation for the 1984 Legislative Session which
would allow City Councils in Plan "A" Cities the option of dele-
gating all financial record keeping responsibilities to a daily
appointed City Treasurer. Such Legislation was adopted during the
1984 Legislative Session.
ALTERNATIVES :
1 ] Clerk perform financial record keeping in addition to
Treasurer.
21 Treasurer perform City financial record keeping.
RECOMMENDATION:
Offer Ordinance No. 148, Appointing a Deputy Clerk and Designing
him the Bookkeeping Duties of the City Clerk.
JSC/bn
ORDINANCE NO.__j4
Fourth Series
An Ordinance AppaintIng-a-Deputy-Clerk-a, Assigning-411 the Bookkeeping
duties of City Clerk
WHEREAS, MSA 412.151 Subd I and 2 nuchorize appointment of Deputy City Clerk
and the delegation of all or a part & tie Clerk's hookkeepIng duties to another
officer,
THEREFORE, BE IT RESOLVED BY THF SPAKOPEE CITY COUNCIL at meoring assembled
as follo4s:
-SEET10 That the City Treasurer he na hereby is appointed Dvv-t " City Clerk
of the City of Shakopee.
SECT1%,11: That the City Treasurer qwall in viditirn to vs otha- d"n ,,s N,ve the
respansibLlity for Wfillinj the SAKOVOe City Cl uric '.. fi-ancial responsibility
under cznd pursaant to Minn a ' ? KL-
fron and atter its
:his ".a, ! i ill f ,r-- n7d -FFvct
passage and publication once in the affivLal newspaper of the City of Shakopee.
Kopted in -__session v� 10o City Gouacil of the City rf Shakopee,
HinnesjLa, held this of 1984.
-,Ta.v--or 7
U, Lhe City
ATTEST:
C I ty r 1,
Prepared and nprroved to For
23rd day of May, 1986.
-V
ty Attorney
MEMO TO: John t. Anderson, City Administrator 15a,
FROM: Gregg Voxland, Finance Director w�
PE: 1984 Budget
DATE: June 13. 1x84
Feb 10, 1984 - Department Heads receive Capital Improvement Plan farm=_.
March 12, 1984 - Finance receives completed Capital Improvement Plan forms.
- Finance revenue_ estimates for Capital Imprcvcament Plan
- Finance receives 5 )ear Capital Equip. List from depts.
June 18. 198.4 - Community Service review of Park Plan.
- Department Heads receive budget worksheets.
June 21, 1984 - Initial discussion an Capital Equipment List by ccmmittee
July 3. 1084 - Council discussion on Capital Equipment List.
July 7, 1984 - Capital Improvement Plan to Planning Commission.
July 10, 1984 - Department Heads receive 6 month reports for budq+=L request
review.
- Council discusses Capital Equipment list and receives Six-Year
Capital Improvement Plan.
July 16, 1984 - Finance Director receives budget requests from Department. Heads
(2 alternative budgets B "needs" and 10X cut frau
=—FintR a Cirel to 21 5 "r cc; Capital EquipmPot lice 4pgm
- Pevenue Estimates are due at .his time.
July 17, 1984 - Council discusses Six Year Capital Improvement Plan.
August 21, 1984
- Council receives and discusses City Administratar's realm"s-rided 1c'E;5 budapc
Augl.ist 28, 1984 !- Budget wcrk=_essicn.
wept. 4, 1984 - Public Hearing - Budget in Total and Pevenue sharing.
Last date for Council to levy special assessments.
C;e�111qBA - Peserved for discussion of proposed 1965 budget, if n6-edad.
(Work session)
Sept. 18, 1984 - Council has regular meeting - Discuss and approve 1085 budget.
Oct. 10, 1984 - Deadline for Certifying 1983 Tax Levq to County.
Notes: 1. Legal deadline of 10/10/83 to certify levy to County.
2. 1 work session scheduled for CIP and Capital Equipment (7110184)
Total of 3 special work sessions.
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.. ,. �...... ...�„ate
Is�
RESOLUTION NO. 2277
RESOLUTION DETERMINING THE NECESSITY FOR AND
AUTHORIZING THE ACQUISITION OF CERTAIN PROPERTY
. BY PROCEEDINGS IN EMINENT DOMAIN FOR PURPOSES
OF CONSTRUCTING A ROADWAY
11HEREAS, the city council has heretofore determined that the City
of Shakopee should establish a new roadway near the Shakopee Racetrack
Site, and has adopted Resolution No. 2262 on May 15, 1984, authorizing
the condemnation of said land, and
WHEREAS, it is necessary that additional land be included in said
condemnation action for purposes of providing a slope easement for the
roadway;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE AS FOLLOWS:
1. Acquisition by the city of the following described property is
necessary for the purpose of establishing a new roadway near the Shakopee
Racetrack Site, said property described on the attached Exhibit A which
is made a part hereof and incorporated herein by reference.
2. The city attorney is authorized and directed on behalf of the
city to acquire the real estate above described by the exercise of the
power of eminent domain pursuant to Minnesota Statutes, Chapter 117,
and is specifically authorized to notify the owners of intent to take
possession pursuant to Minnesota Statutes, Section 1.17.042. The city
attorney is further authorized to take all actions necessary and
desirable to carry out the purposes of this resolution.
Adopted by the City Council this 19th day of June, 1984.
Eldon A. Reinke, Mayor
ATTEST:
Judith S. Cox, City Clerk
Prepared by : KRASS, MEYER & WALSTEN CHARTERED
ASST. CITY ATTORNEY
Memo To: John K. Anderson, City Administrator
From: Gregg M. Voxland, Finance Director
Re: Employee Right-to-Know Act
Date: June 19, 1984
Minnesota has an "Employee Right-to-Know" Act which mandates training
employees about hazardous substances in their workplace. This training is to be
completed by 7/1/84. Time contraints on staff have not enabled us to make the
deadline. So far, we have taken an inventory and gotten responses from most of the
manufacturers of the materials we use.
The County is in the same position as we are, the City of Plymouth has not done
the training yet and the League of Cities is working with Employee Benefit
Administrators to put together a program to "train the trainers" for August.
Because of time constraints (Budget cycle, etc.) on staff, I recommend that the City
retain Bruce Covnick, Safety and Security Director of Conklin Co. to do the initial
training. He has had the trainee's course and has the material for the training
(references, slides etc.) . Anticipated cost is less than $300. Some one from
staff could then attend the league training to provide for the ongoing training and
retraining that is mandated. The League training will cost $420 for one person from
the City.
Alternatives
1 . Do not do the training.
2. Retain Mr. Covnick for initial training & staff follow-up.
3. Delay training until League session and staff time permits.
Recommendation
Alternative No. 2.
Action Requested
Move to authorize the use of Mr. Bruce Covnick for initial training under the
"Employee Right-to-Know" Act at a cost not to exceed $300.
GMV:mmr