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Home My WebLink About05/01/1984 v 1 MEMO TO: Mayor and Council FROM : John K. Anderson, City Admin. RE : Non-Agenda Informational Items . DATE : April 27 , 1984 1 . Gregg Voxland reports that the fifty dollar bill for M. P. Spinivasan was for an emergency room examination pursuant to a child abuse investigation. This claim was discussed at the 4-17-84 Council meeting when Council acted on the bills . 2. The City has received notice that Mr. and Mrs . Luebke have retained an Attorney to pursue their claim for damages due to sewer blockage in the City sewer main in front of their property. The Luebke ' s are pursuing this because the Con- ciliation Court Judge ruled against the City for the smaller claim of $462 . 75 by Dennis Miller. The attached letter has been turned over to our Insurance Co . and the City Attorney for normal processing. Please note that Dennis Miller won his case , and the Lubeke ' s hope to win their case, based on the Judge ' s opinion that City employees had directed the property owners to send their bills to the City and not because of any ruling on negligence. The Luebke ' s are seeking $5 ,000.00 in damages . 3 . Attached is an invitation from the Shakopee Community Access Corporation to each Councilmember to join the Corporation. Councilmembers can follow-up on this invitation individually. 4 . Attached is a memo from Leroy Houser regarding a possible law- suit because of a chimney fire . 5 . Attached is a memo from Leroy Houser regarding the Hi-Rise oven. 6 . Attached is a report from the Scott County Library regarding the Library' s use of the computer. This report was requested by City Council ; therefore , if Councilmembers wish some addi- tional information or change in the report format , they should speak to Judy Cox about the desired changes . 7 . Attached is a letter from Tom Brownell to Susanne Pelly , Pollution Control Agency, regarding traffic control and crime control related to the racetrack. Please note that we are making the initial commitments for a Police Department Reserve Officers Group. Police Reserves are an effective way to handle non-criminal law enforcement activities and are used in a number of communities and by the Scott County Sheriff ' s Department . There may be some budgetary consequenses involved in creating a Reserve Officers Group, but it will clearly be offset by the revenues we will be obtaining from the racetrack admissions tax. The particular Pollution Control_ Agency person involved in the issue has been causing the track numerous delays in processing and we believe that Tom' s letter is an appropriate response to some of her inquiries . If you have questions about the letter, please con- Non-Agenda Informational Items Page 2 April. 27 , 1984 tact Tom Brownell , he has some additional back-up documenta- tion if you are interested in reviewing it . 8 . Attached are the minutes of the Cable Communications Advisory Commission of March 26 , 1984. 9 . Attached is the Revenue and Expenditure Report as of 3-31-84. 10. Attached are Program Costs by Department . 11 . Attached is a memo from Jack Coller regarding cable service to the Mall . Please call Judith Cox if you have any additional questions . 12 . Reminder! No City Official should imply in any way that the its'y s now pushing for a County Road 18 bridge or by-pass because of the racetrack. City road improvements will handle all increased traffic . 13 . Attached is a copy of the May Calendar . I i i i I RICHARD J. HAEFELE _ ATTORNEY AT LAW '' 1059 STOUGHTON AVENUE P. O. Box 85 CHASKA, MINNESOTA 55318 PT? ►pi 9 (61 2)448-2200 April 18 , 1984 "; , :: Mr. John Anderson City Administrator Shakopee, Minnesota 55379 Re: Harlen Luebke Dear Mr. Anderson: Mr. and Mrs . Luebke have retained my office to recover damages to their home resulting from sanitary sewer back up in a City of Shakopee sewer line. From my research, it appears that the blockage occurred in an area that has been a problem for some time and well known to the city employees who service the area. As a matter of courtesy and prior to commencing litigation, I am writing to you in the hopes that you may be able to prevail upon the appropriate parties to resolve this matter with the Luebkes. Legal action is expensive and time consuming to all concerned. Luebkes are not willing to suffer the financial loss from this problem which was not even on their property and intend to proceed if the City is not willing to be reasonable and compensate them for their loss . If I do not receive a response within the next two weeks , I will assume the City is not willing to settle. Please advise. Yours ve y truly, Ri hard ae e RJH/dab r APR 2 3 1984Shakopee 1,ommunity Access Corporation 1042 Merrifield Street CIT ' f` Shakopee, Mn. 55379 Apr. 17, 1984 Mayor Reinke and City Council Shakopee City Hall 129 East 1st Ave Shakopee, Mn. 55379 De=er Mayor Reinke and members of the City Council: As Chair to the newly formed Shakopee Community Access Corporation, I'm writing to ask ,you, Mayor Reinke and members of the City Council to become members of our corporation. Our non-profit corpore.tion was formed to promote the production of local community tv programs in Shakopee. We offer various types of memberships, but the"regular- membership" is $3.00 per year. If you have any questions please feel free to contact me at 445-7642 or another board member. Th k , ou, C air e P Iz Shako e Community Access Corporation I I SII I MEMO TO: John K. Anderson/City Administrator FROM: LeRoy Houser/Building Official RE: Possible Law Suit, Don Lynch Property DATE: April 18 , 1984 On April 17 , 1984, I was informed of a possible law suit by the Lynch' s because of a faulty inspection by our former inspector of a fireplace/flue system at the Lynch property. The flue was improperly installed and failed. It was discovered because of a chimney fire at the Lynch residence . It is a possibility the City and contractor will be named in the action. I estimate the cure cost to be in the area of $7 ,000 . 00 . LH: cah MEMO TO: John K. Anderson/City Administrator FROM: LeRoy Houser/Building Official RE: Hirise Oven DATE: April 18 , 1984 Just an update on the Hirise oven. We have completed the fix on the gas problem. As you recall , when the power went off the gas valve closed and the pilot lights when out . When the power came on again the valve in the gas line opened. When no one was there to relight the pilot lights , the room filled with gas . I had a manual control put on the gas valve . The valve will not reopen automatically now. It has to be reset manually, thereby eliminating the possibility of the room filling up with gas . I am confident the problem is finally taken care of. We saved a considerable amount of money. LH: cah Pelly/Brownell April 16, 1984 Page -2- 6. Valley Fair traffic has not had an adverse impact on the roadway traffic,and the proposed racetrack hours will not conflict with the Valley Fair patronage traffic. Once again, thank you for your interest. In the event you would like to tour the area, I will be available as your schedule per- mits. Sincerely, *T' -C'01 Thomas Brownell Chief of Police TB:cah MINNESOTA POLLUTION CONTROL AGENCY PUBLIC NOTICE OF INTENT TO ACT UPON AIR QUALITY INDIRECT SOURCE PERMIT NOTICE IS HEREBY GIVEN, pursuant to 6 MCAR §4.4001 to 4.4021 and 6 MCAR §4.4311 to 4.4320, that the Minnesota Pollution Control Agency has received an application for an Indirect Source Permit from the Minnesota Racetrack, Inc. to construct the Shakopee Racetrack in Shakopee, Minnesota. The project consists of construction of the racetrack, including associated buildings. Related roadway projects, including a north -south collector street, an east -west street, widening of County Road 83, widening of Valley Park Drive, widening of Fourth Avenue, intersection improvements at County Road 83 and County State Aid Highway 16, and upgrading of County Road 83 between County State Aid Highway 16 and County State Aid Highway 42 are also part of the project. Also included are 10,650 parking spaces and additional spaces for buses. The Division of Air Quality staff has reviewed the application and supporting information and has determined that the permit should be issued, subject to the Final Environmental Impact Statement being deemed adequate by the Responsible Governmental Unit, and subject to special conditions concerning time of operation, roadway improvements, transportation system management measures, dust control measures, and noise control measures. A draft permit has been prepared. A copy of the draft permit will be mailed to any interested person on request. The preliminary review and other relevant information are available for public inspection at the offices of the Division of Air Quality, Minnesota Pollution Control Agency, 1935 West County Road B-2, Roseville, Minnesota 55113. A draft permit has been prepared. All written comments received no later than May 21, 1984, shall be considered before final action is taken on this application at a special meeting of the Agency Board planned for May 31, 1984, at the above address. Comments should be addressed to Susanne M. Pelly, Senior Transportation Planner, 612/296-7335, at the above address. Persons who submit comments will be notified when this matter is scheduled for final consideration. Any person who submits comments on the draft permit should include the following: 1) a statement of the person's interest in the permit application or the draft permit; 2) a statement of the action the person wishes the Agency to take; and 3) the reasons supporting the person's position. Any person may also request that the Agency hold a contested case hearing or a public information hearing prior to taking final action on the permit application in accordance with 6 MCAR §4.4011, 4.4012 and 4.4013. Dated this H77- of April, 1984 ff hael Valentine or on of Air Quality 17, Preliminary Review of the Request for an Indirect Source Permit for Construction of A Racetrack and Related Roadway Improvements in Shakopee, Minnesota Prepared by Susanne M. Pelly Senior Transportation Planner Division of Air Quality April, 1984 F Preliminary Review of the Request for an Indirect Source Permit for Construction of A Racetrack and Related Roadway Improvements in Shakopee, Minnesota On April 12, 1984, the Division of Air Quality (DAQ) of the Minnesota Pollution Control Agency (MPCA) received an application from Minnesota Racetrack, Inc. through its consultant, Barton-Aschman, to construct and have open by about July of 1985 a racetrack and associated parking, roadways, and roadway improvements in Shakopee, Minnesota. Under Section 6 MCAR S 4.4313A, an Indirect Source Permit (ISP) is required for any indirect source with a new parking capacity of 2000 or more cars. Since parking space at the racetrack will exceed that capacity, a permit is required. Proposed Land Use The Shakopee racetrack will consist of a a 390 -acre facility designed for thoroughbred, quarter horse, Arabian, other light horses, and harness racing. Total associated parking for cars and vans on the site will be 10,650 spaces, including 2000 spaces for employees and other nonpatrons. An additional 100 spaces sized for buses will also be built. There will be a one -mile oval track of compacted limestone for harness racing. This track will be overlaid with loam for light horse racing. A second mile -long track will be built of turf for thoroughbred racing. A third track, also of loam, will be five -eighths -mile long and used for training. 2 1 Tbe__vran_dstansd_w1l1_ he. f-o-ur-1 -and-have- a- standee section. It will be partially enclosed but climate -controlled. It will have both elevators and escalators. It will also contain concessions, a cafeteria, restrooms, a clubhouse, restaurants, and kitchens. Buildings planned on the site in addition to the grandstand include: a. saddling paddock b. receiving and detention building c. administration building d. cafeteria e. dormitory f. 24 horse stable buildings and associated feed storage rooms g. 100 manure containers h. 3 horse unloading ramps i. 2 blacksmith shops j. guard house structure In addition to horseracing, pre -race and post -race activities will be promoted to minimize parking of traffic entering or leaving the site, thereby reducing congestion. Planned activities include on-site dining, indoor concerts (within state noise standards), promotional give-away concerts, handicap seminars, and picnics within the grandstand and infield of the track. Parking Approximately 2000 of the 10,650 spaces will be set aside for nonpatrons. Of those 2000 spaces, 1500 will be set aside as all-weather parking for employees, horsemen, and groomsmen. Many of these 1500 spaces will be used for trailers attached to cars Q or trucks, so less than the 10,650 spaces will actually be used for parking of vehicles. Parking for 100 buses in addition to the 101650 spaces is expected mostly to be used by charter buses. Time of Operation Racing may begin in March and end in the end of November, but May 1 to November 15 is the currently planned season. The track is expected to hold races Wednesday through Sunday, but may in the future be open all week. Racing will be conducted either from 3:30 to 7:30 p.m. or from 8 p.m. to 12 midnight between Monday and Friday. On Saturday and holidays, racing will occur between 2 and 6 p.m., or 3:30 and 7:30 p.m., or 8 p.m. and 12 midnight. Racing on Sunday will be between the hours of 2 and 6 Existing Land Use The proaosed site is located in Shakopee. It is south of Trunk Highway (TH) 101, abuts and is west of County Road (CR) 83, east of County State Aid Highway (CSAR) 17 and north of CSAH 16. The site is part of the Valley Industrial Park, which contains industrial and vacant land uses to the north and east. Some land to the west and to the south contains small commercial opera- tions. Additional land to the west is vacant. Additional land to the south contains a mixture of single-family residential, public (city well), and vacant land uses. The site has been extensively farmed in the past. Woodland and vegetation cover supportive of unusual wildlife does not exist. The U.S. Fish and Wildlife Service proposed Minnesota 4 ollows: kopee, building in northeast, 2.11eufair aXiu rWight-�f-way raffic Controller, median sonnel rk, park and r -o -w boundary 3, Knights of Columbus Entry, Residential homes south s, diamond interchange n r -o -w limits oller, median location of h, east r -o -w boundary h, east r -o -w boundary , West, r -o -w boundary , East, r -o -w boundary les per hour (mph) on -169 downtown Shakopee way mainlines not near the pee Bypass and the proposed ge was assumerd, except fc^ the ambient temperature of 20 1 meter/second, atmospheric ;Ical`w1ho angle rbr each iff believes that the in the higher mph range, ire more CO is produced. application are conser- ison is at most from the .. Therefore, these The receptor locations are as 1. TH 169 and TH 101, downtown Sha corner 2.. Valley Park- Drt ve and Tu i nl .V 1l- (r -o -w) boundary 2A. Valley Park Drive and TH 101, T location of traffic control per 3. CSAH 18 and TH 101, Regional Pa 4. 4th Street, TH 101 west of CR 8. building 5. CR 16 and Racetrack South Exit/'. of CR 16 6. CR 83 and future Shakopee Bypas southwest quadrant of diamond o 7. CR 83 and TH 101, Traffic Contr traffic control personnel 8A. CR 83 and East Exit/Entry, Nort 8B. CR 83 and East Exit/Entry, Sout 9A. 4th Street and North Exit/Entry 9B. 4th Street and North Exit/Entry 10. Parking lot. Cruise speeds ranged from 10 mi approaches to 15 mph for the TH 101 intersection to 50 mph for the high project, such as the proposed Shako, CSAH 18. A 30% cold start percenta parking lot where 35% was used. An degrees Fahrenheit, a wind speed of sLaD�ilt�ibi�ss�ar-- lir M the most -crit receptor were also assumed. The DAQ stE cruise speeds may be slightly optimistic but are accurate in the lower ranges whE Other estimates listed above anti in the vative, given that the length of the se, end of March through the end of November estimates are acceptable. 7 The highest predicted value for CO concentrations at any of the receptors in 1985 for a one-hour peri6d-is-13.o pa'tis-per'- million. The state standard for the same period is 30 parts per million, while the federal standard is 35 parts per million (ppm). The highest predicted value for CO concetrations at any of the receptors in 1985 for an eight-hour period is 8.67 ppm. The state and federal standards for the same period are both 9 ppm. In both cases the receptor is #1, the intersection of TH 101 with TH 169 in downtown Shakopee. Levels at all receptors are predicted to drop in future years. Needed Transportation Improvements and Dust Control Measures The modeling for CO concentrations is based on certain assumptions, including that proposed roadway improvements be in place by 1985. Traffic analysis submitted by the applicant indicates that there will be a need to implement these roadway improvements as well as supplemental traffic control measures to avoid the creation of potential congested areas that may be the source of CO hotspots. The exact degree of congestion is difficult to predict because the traffic analysis itself is based on attendance, vehicle occupancy, charter bus service, and transit usage figures that have never been verified for a racetrack in Minnesota (since this is the first one). At the present time, public transportation to the site in 1985 is in a state of uncertainty. The Metropolitan Transit Commission (MTC) currently provides express bus service to the area, but Shakopee is expected with the next year to remove itself from the MTC's service through a substitute van shuttle "opt -out" program permitted by the Minnesota Legislature. To alleviate concerns raised by staff of the Minnesota Department of Transportation (Mn/DOT), the Metropolitan Council, the MTC, and the MPCA, the applicant agreed to provide estimates of traffic based on a fact sheet issued by the first two agencies named above. This sheet set rates for vehicle occupancy, transit usage, and limits for attendance and hours of operation. The Mp�A staff 'req'aested the applicant use the factsheet in formulating CO concentration predictions. The applicant did so but then was requested by a n2jmber of the above ageneses to do a "wors,t case" analgajs, ire -7iew <,Ifl the anzertalnty of predictions because no racetrack had previously existed. This worst case analysis revealed the need for a number of Transportation System Management (TSM) actions in 1985 and in the future to alleviate congestion. Roadway improvements mentioned earlier will also be required since the applicant assumed they would be in place by opening in 1985 and based the CO projections on them. The applicant has indicated that attendance will not increase in 1986. Since 6 MCAR 4.4315.B.2 requires only that modeling be done for the year after completion and attendance figures are not expected to change in 1986, the MPCA staff recommends that such improvements be required by July of 1986. A list of these improvements and TSM measures follows in the Mitigation Measures section. The applicants have voluntarily agreed to implement the improvements and TSM measures. The staff recommends these be incorporated in the ISP as conditions. M The MPCA staff notes that concerns of Mn/DOT regarding the correct prediction of traffic volumes have not been entirely resolved. Calculations of traffic were done by the applicant using the 1965 edition of the Highway Capacity Manual, a publication of the Transportation Research Board (TRB). Mn/DOT prefers that the predictions be made using the 1980 Circular 212, "Interim Materials on Highway Capacity", also published by TRB. Using the latter publication results in predictions of worse levels of service (volume/capacity traffic flow characteristics) These lower levels are normally associated with greater potential for ambient air quality violations. In attempt to resolve this dispute, MPCA staff telephoned staff at TRB. Based on this conversation, MPCA staff has concluded that the applicant's calculations must be accepted since the Highway Capacity Manual is still the accepted document nationwide for predicting levels of service. The amount of particulates on the site will also increase due to construction, vehicles parking on grass (and dirt) during peak events, and the racing itself. The staff recommends that the dust control measures, agreed to by the applicant, be incorporated as conditions of the ISP. Impacts on Ambient Noise Levels Noise analyses were conducted to assess compliance with state noise standards stated in Minnesota Rules Parts 7010.0010 to 7010.0300 and Minnesota Rules Parts 7010.0400 to 7010.0700. To reference existing conditions, extensive noise monitoring was conducted at various receptors in the vicinity of the proposed 10 Shakopee racetrack. Computer modeling was used to establish existing traffic noise and predict Yuture traffic nolBe vrnve ttic racetrack is operational. All monitoring was performed in accordance with procedures established by the Minnesota Pollution Control Agency; modeling was performed using Federal Highway Administration procedures which the MPCA staff finds acceptable. Anticipated worst case noise impacts were assessed by the staff for traffic noise, crowd noise and the public address system, airport noise, and construction noise. All applicable noise area classifications analysis shows compliance with Minnesota Rules Parts 7010.0400 to 7010.0700 although a slight increase in noise is anticipated in Area B due to the proposed Shakopee Bypass. The MPCA staff asked for, and received, additional data concerning the Shakopee Bypass. Analysis of that data shows compliance with Minnesota Rules Parts 7010.0400 to 7010.0700 with or without the Shakopee Bypass in place. Data presented in table 4.4-2 indicate compliance with Minnesota Rules Parts 7010.0400 to 7010.0700 with the assumption that a gate to CSAH 16 is closed during nighttime operations. The staff recommends that the ISP 'contain a condition stating that the gate be closed after 10 p.m. and before 7 a.m., the hours of the MPCA nighttime noise standard. The analysis for crowd noise and the public address system states that no violations of day and nighttime noise standards will occur due to the technical aspects of those standards. These standards rely on the intensity and duration of the noise. 11 They require that noise last at least 6 minutes in any given ___hour------ Qxmal_uublic addresg system use and crowd noise would not trip the 6-minute requirement for state noise standards. Although the broadcasting of musical entertainment is not proposed as part of the racetrack activities during nighttime %t",:unf1P nri bnjurz%, t'J)P�Z!r2� �� %bP.WP i f fl)'?i % WPra R l t2WPA-, violations of noise standards could occur. The MPCA staff recommends that as a condition of the ISP, nighttime broadcasting of musical entertainment be forbidden. If the racetrack is to be used for other activities such as loud concerts, additional analyses may be necessary. Even though violations of state noise standards are not expected to occur, crowd noise and the public address system will probably be heard in the residential area. There does exist a potential for noise to be a nuisance or bothersome to some residents. Analysis for airport noise shows that the nearest airport (Flying Cloud) is not anticipated to impact the racetrack nor will the racetrack impact the airport. The analysis shows that during construction of the racetrack, residents may suffer a nuisance and in some cases be exposed to noise in excess of state noise standards. MPCA staff has traditionally relied on local government to regulate the time of construction to reduce noise impacts. The City of Shakopee is better informed and thus better able to respond to individual concerns during the construction period. 12 3. TSM Actions to Promote Efficient Use of the Regional and Site Access Roadways. The applicant shall develop special route maps which indicate the best route -s_ to- tb.ey__, axed_ n;j�7 ice. h_ them_ 1n_ _nPY�.'72c�T2F:�.rS' n{3 :3ia i iiJu .:�2$i" cc^v tYz t�iY'u�" R C' applicant shall design these maps in a manner which shall aid in deterring patrons from using certain roadways, especiallN ZSAH 16. The applicant shall provide on-site and off-site signing to help distribute the traffic evenly. The applicant shall require mandatory direction of departure from parking lots to prevent overloading of certain access and exit points. 4. TSM Actions to Deal with Railroad Delays to determine likely times of delays caused by the Chicago -Northwestern Railroad crossing racetrack traffic. The applicant shall provide traffic control personnel equipped with radios to direct traffic during times of delays that coincide with peak arrrival times. The traffic control personnel shall ensure optimum use of the 1800 -foot left -turn stacking space available at the three TH 101 intersections. 5. TSM Actions to Improve Traffic Flow. The applicant shall provide traffic control enforcement at the following locations as well as in #4 above: a. access gates to the site b. external intersections where there is potential for traffic congestion including, but not limited to: (i) TH 101 and CR 83 ...IJ I7. 1 r», 2,fir. �_is��_ _�.�i. TA (iii) in the future, CR 83 and the Shakopee Bypass, if constructed (iv) at roadways, including CSAH 16, whose use by site traffic should be discouraged. i with law enforcement officials in Scott County and .ndicated that the private security forces which will be ;he applicant to assist in traffic control must become slice officers of the City of Shakopee in order to .ffic on public roadways. The City must train these I officially make them reserve officers. Therefore, the )mmends that the City be named a co -permittee on this in the ISP. The applicant intends to occasionally rely ty city police and Scott County sheriff's personnel to 15 Discussior Shakopee i hired by t reserve pc direct tra forces and staff recc condition on off -du' assist these private security forces. These off-duty officers are the financial responsibility of the applicant, according to City and County officials. The staff recommends that the ISP clearly state this fact so that enforcement action, if it were necessary to ensure TSM actions #3 and #4 occurred, could be taken. The staff recommends that dust control measures, agreed upon by the applicant, be incorporated as conditions of the ISP. The permittee shall: 1. Restrict vehicles from unpaved surfaces. 2. Spray construction areas and haul roads with water or oil, especially during periods of high winds or high levels of construction activity. 3. Minimize the period or extent of area of cleared and regraded land. 4. Cover or spray material stockpiles and truck loads. 5. Wash the wheels of vehicles leaving the construction site to limit dust reentrainment. 6. Sod or seed the overflow parking areas. 7. Treat the track with water or dust controlling chemicals. U-. `,v� �r__ r 'r6 as�6r _t'rLTc-xs`naulifig auet-proauding materials_ from the site. 9. Cease dust producing activities during periods of high winds. 14. Take additional measures required by Minnesota Rule APC 6. 16 16 measures, agreed upon by the applicant, be incorporated as conditions of the ISP. The permittee shall: 1. Ensure that all engines and engine -driven equipment is fitted with an adequate muffler that is properly maintained and in constant operation. 2. Conform all construction activity to requirements of the Shakopee noise ordinance. 3. Close the south entrance gate to the proposed racetrack site after 10 p.m. to prevent site traffic from exiting to the residential area along CSAH 16. 4. Outline additional measures in the Special Provisions of all construction contracts, to designate specific haul routes located outside noise sensitive areas. 5. Confine all musical entertainment using the public address system to hours before 10 p.m. 6. Comply with any additional requirements of Minnesota Rules Parts 7010.0010 to 7010.0300 and Minnesota Rules Parts 7010.0400 4 .� 7 !1 1 /1 !1 •f n n iTb` za 2f "L -e o -,T 1'gCllllj-Uhla:L`raaawd_2 -i L fC'c�� [JL LL c�c1LL r `i�r�r c1' I y the co -permittees -be subject to the State of Minnesota "Standard Specifications for Highway Construction," 1983 Edition, for dust and noise control requirements. 17 INDIRECT SOURCE PERMIT 84-3 to construct the Shakopee Racetrack and Related Roadway Improvements in the City of Shakopee, in Scott County, Minnesota. In accordance with -Minnesota Statutes Chapter 113 and 116,- b MC�A_h__ 4.4001 to 4.4021, Rules Relating to Permits, and 6 MCAR 4.4311 to 4.4320, Rules Relating to Indirect Source Permits, and State Noise standards set forth in Minnesota Rules Parts 7010.0010 to 7010.0300 and Minnesota Rules Parts 7010.0400 to 7010.0700, plans are approved and an Indirect Source Permit is hereby issued to MINNESOTA RACETRACK, INC. 5248 Valley Industrial Boulevard South Shakopee, Minnesota 55379 and the CITY OF SHAKOPEE 129 East First Avenue Shakopee, Minnesota 55379 and SCOTT COUNTY 428 South Holmes Street Shakopee, Minnesota 55379 for construction of the following project under the conditions set forth herein. PART I DESCRIPTION 'This permit authorizes Minnesota Racetrack, Inc. to construct the following: a. The Shakopee Racetrack b. 10,650 associated parking spaces. C. 100 associated bus parking spaces. This permit authorizes the City of Shakopee to construct the following roadway improvements: C. City of Shakopee North-South Collector street. d. Valley Industrial Park East-West street. e. widening of CR 83. f. widening of Valley Park Drive g. widening of Fourth Avenue h. intersection improvements on TH 101. -1- Scott County to construct the following This permit authorizes roadway improvements: .e improvements at CR 83 and CSAH 16. -1. s_scht distanc CR 83 between CSAH 16 and CSAH 42. j upgrading of it apply to Minnesota Racetrack, Inc. and Provisions of this perm and to Scott County (hereafter to the City of Shakopee o those portions which each permittee is permittees), but only t • authorized to construct ist of a a 390 -acre facility designed for The racetrack will cons orse, arabian, other light horses, and thoroughbred, quarter h associated parking for cars and vans on harness racing. Total spaces, including 2000 spaces for the site will be 10,650 patrons. An additional 100 spaces sized employees and other non built. There will be a one -mile oval for buses will also be stone for harness racing. This track will track of compacted lime or light horse racing. A second mile -long be overlaid with loam f turf for thoroughbred racing. A third track will be built of 1 L _.hP _fi,v_P-ei_zh1,hs -ni is -1_on z_ _and used__ a training. _evels and have a standee section. The grandstand will be four I but climate -controlled. It will It will be partially encloses .ators. It will also contain have both elevators and esca] ;trooms, a clubhouse, restaurants, concessions, a cafeteria, relc fined on the site in addition to the and kitchens. Buildings plan grandstand include: a. saddling paddock .on building b. receiving and detenti .ng c. administration build] d. cafeteria e. dormitory sings and associated f. 24 horse stable builc feed storage rooms g. 100 manure container: ips h. 3 horse unloading ran i. 2 blacksmith shops J. guard house structur( )re -race and post -race activities In addition to horseracing, I parking of traffic entering or will be promoted to minimize iucing congestion. Planned leaving the site, thereby res Lning, indoor concerts (within state activities include on-site dJ L give-away contests, handicap noise stamdards), promotiona= the grandstand and infield of the seminars, and picnics within track. -2- Parking Approximately 2000 of the 10,650 spaces will be set aside for nonpatrons. Of those 2000 spaces, 1500 will be set aside as all-weather parking for employees, horsemen, and groomsmen. Many of these 1500 spaces will be used for trailers attached to cars or trucks, so less than the 10,650 spaces will actually be used for parking of vehicles. Parking spaces for 100 buses in addition to the 10,650 spaces is expected mostly to be used by charter buses. Time of Operation Racing may begin in March and end in the end of November, but May 1 to November 15 is the currently planned season. The track is expected to hold races Wednesday through Sunday, but may in the future be open all week. Racing will be conducted either from 3:30 to 7:30 p.m. or from 8 p.m. to la mtdntg?�t hetviceen yenuay and Friday. On Saturday and holidays, racing will occur between 2 and 6 p.m., or 3:30 and 7:30 p.m., or 8 p.m. and 12 midnight. Racing on Sunday will be between the hours of 2 and 6 p.m. Roadway Improvements The North-South Collector Street will be at the western boundary 1 j'wiii'off -a-rdur-.iane y=tdn urban design collector street. It will provide access from TH 101 southerly to Fourth Avenue South and to the west entrance at the racetrack site. The Valley Industrial Park East-West Street will be a four -lane 9 -ton urban design (excluding storm sewer) roadway which will connect Valley Park Drive with CR 83, and lead traffic to one of the east entrances to the track. Widening of CR $3 will result in a four -lane urban design facility from TH 101 to the north entrance on the east boundary of the site. Widening of Valley Park Drive will result in a four -lane 9 -ton urban/rural roadway between TH 101 and the proposed Valley Industrial Park East-West Street, including a 1000 -foot extension, and will include right -turn lanes and gravel shoulders. These roadway segments will become major access routes to the site for traffic arriving from the east. Widening of Fourth Avenue will result in a two-lane rural section between the North-South Collector Street and CR 83, with right -turn lanes to the north entrance to the site and at the intersection with the proposed north -south collector. Intersection improvements on TH 101 include: at CSAH 18, an acceleration lane for right -turning traffic from the north; at Valley Park Drive, intersection upgrading, including signalization and right -turn lane from the south; at CR 83, intersection upgrading, including traffic signal and right -turn lane; at the proposed north -south collector street, intersection upgrading, including signalization and right -turn lane. -3- Previously planned sight distance improvements at CR 83 and CSAH 16 include removal of stop signs on CR 83 and relocation of them to CSAH 16 to discourage the use of this roadway as a through route. Upgrading of CR 83 between CSAH 16 and CSAH 42 will create a 24 -foot, two-lane, rural roadway. The April, 1984, Environmental Impact Statement, Appendices, and supporting documents, Indirect Source Application, and supplemental traffic, transit, and air quality data submitted in conjunction with the application have exhibits and plans which further describe the project. The staff of the Agency has determined in its Preliminary Review of this project that the roadway improvements listed above are necessary to ensure maintenance of ambient air quality standards and are incorporated as Condition 20 below. Because legally binding commitments for funding and construction of these improvements have not yet been completed, it is the staff's finding that such commitments must be provided, ninety days after issuance of this permit as noted in Condition 27. Any other alterations in the project described or referenced in Part I and any additional changes which contradict information or text submitted in the materials referenced above in support of the application shall be considered design changes and subject to the requirements of Condition 26 as set forth below. Part II GENERAL CONDITIONS 1. The Agency's issuance of a permit does not release the permittees from any liability, penalty, or duty imposed by Minnesota or federal statutes or rules or local ordinances, except the obligation to obtain the permit. 2. The Agency's issuance of the permit does not prevent the future adoption by the Agency of pollution control rules, standards, or orders more stringent than those now in existence and does not prevent the enforcement of these rules, standards, or orders against the permittees. 3. The permit does not convey a property right or an exclusive privilege. 4. The Agency's issuance of a permit does not obligate the Agency to enforce local laws, rules, or plans beyond that authorized by Minnesota statutes. 5. The permittees shall perform the actions or conduct the activity authorized by the permit in accordance with the plans and and specifications approved by the Agency and in compliance with the conditions of the permit. -4- 6. The permittees shall at all times properly operate and maintain the facilities and systems of treatment and control and the appurtenances related to them which are installed or used by the permittees to achieve compliance with the conditions of the permit. Proper operation and maintenance includes effective performance, adequate funding, adequate operator staffing and training, and adequate laboratory and process controls, including appropriate quality assurance procedures. The permittees shall install and maintain appropriate back-up or auxiliary facilities if they are necessary to achieve compliance with the conditions of the permit and, for all permits other than hazardous waste facility permits, if these back-up or auxiliary facilities are technically and economically feasible. 7. The permittees may not knowingly make a false or misleading statement, representation, or certification in a record, report, plan or other document required to be submitted to the Agency or to the director by the permit. The permittees shall immediately upon discovery report to the director an error or omission in these records, reports, plans, or other documents. 8. The permittees shall, when requested by the director, submit within a reasonable time the information and reports that are relevant to the control of pollution regarding the construction, modification, or operation of the facility covered by the permit or regarding the conduct or activity covered by the permit. 9. When authorized by Minnesota Statutes, sections 11.04; 115B.17, subdivision 4; and 116.091, and upon presentation of proper credentials, the Agency, or an authorized employee or agent of the Agency, shall be allowed by the permittees to enter at reasonable times upon the property of the permittees to examine and copy books, papers, records, or memoranda pertaining to the construction, modification, or operation of the facility covered by the permit or pertaining to the activity covered by the permit; and to conduct surveys and investigations, including sampling or monitoring, pertaining to the construction, modification, or operation of the facility covered by the permit or pertaining to the activity covered by the permit. 10. If the permittees discover, through any means, including notification by the Agency, that noncompliance with a condition of the permit has occurred, the permittees shall take all reasonable steps to minimize the adverse impacts on human health, public drinking water supplies, or the environment resulting from noncompliance. -5- 11. If the permittees discover that noncompliance with a condition of the permit has occurred which could endanger human health, public drinking water supplies, or the environment, the permittees shall, within 24 hours of the discovery of the noncompliance, orally notify the director. Within five days of the discovery of the noncompliance, the permittees shall submit to the director a written description of the noncompliance; the cause of the noncompliance; the exact dates of the period of the noncompliance; if the noncompliance has not been corrected, the anticipated time it is expected to continue; and steps taken or planned to reduce, eliminate, and prevent reoccurance of the noncompliance. 12. The permittees shall report noncompliance with the permit not reported under 11. as a part of the next report which the permittees are required to submit under this permit. If no reports are required within 30 days of the discovery of the noncompliance, the permittees shall submit the information listed in 11. within 30 days of the discovery of the noncompliance. 13. The permittees shall give advance notice to the director as soon as possible of planned physical alterations or additions to the permitted facility or activity that may result in noncompliance with a Minnesota or federal pollution control statute or rule or a condition of the permit. 14. The permit is not transferable to any person without the express written approval of the Agency after compliance with the requirements of 6 MCAR S 4.4019. A person to whom the permit has been transferred shall comply with the conditions of the permit. 15. The permit authorizes the permittees to perform the activities described in the permit under the conditions of the permit. In issuing the permit, the state and Agency assume no responsibility for damage to persons, property, or the environment caused by the activities of the permittees in the conduct of its actions, including those activities authorized, directed, or undertaken under the permit. To the extent the state or Agency may be liable for the activities of its employees, that liability is explicitly limited to that provided in the Tort Claims Act, Minnesota Statutes, section 3.736. 16. Approval to construct or modify shall become invalid if construction or modification of the indirect source is not commenced within 24 months after receipt of the approval. The Agency may extend this time period upon a satisfactory showing that an extension is justified. The applicant may apply for an extension at the time of initial application or at any other time thereafter. M PART III SPECIAL CONDITIONS 17. Minnesota Racetrack, Inc. shall implement one of the following alternative time periods for conduct of races held Monday through Friday on days in which a race event is scheduled, except as provided by 18: a. the permittee shall conduct races in the hours from 3:30 p.m. to 7:30 p.m. or b. the permittee shall conduct races in the hours from 8 p.m. to 12 a.m. 18. If the Shakopee Bypass is not constructed and fully operational by 1995 and if the Shakopee Mini -Bypass is not constructed and fully operational by 1995, then the Minnesota Racetrack, Inc. shall conduct racing on Fridays on days in which a race event is scheduled within the hours of 8 p.m. to 12 a.m. in 1995 and all subsequent years until such time as either the Shakopee Bypass or Shakopee Mini -Bypass is constructed and fully operational. 19. This permit does not authorize any construction of the Shakopee Bypass or the Shakopee Mini -Bypass. 20. Notwithstanding condition 16, all roadway improvements listed in the Description shall be constructed and made fully operational by the City of Shakpee and Scott County by July 1, 1986. 21. The following Transportation System Management measures, shall be implemented by Minnesota Racetrack, Inc. by July 1, 1985: a. the permittee shall promote pre -race and post -race activities to encourage patrons to arrive early and to delay their departure, including on-site dining, indoor concerts (within state noise standards), promotional give-away contests, handicap seminars, picnics inside the grandstand and infield of the track, and other entertainment activities. b. the permittee shall make arrangements with major hotels, restaurants, and municipalities who may wish to provide charter service buses on a regular basis to the site, especially for peak events. The permittee shall provide ample bus parking areas at the site, including convenient pick-up and drop-off locations to reduce the -7- amount of walking to a minimum. The permittee shall offer special discount prices on tickets to transit users, if necessary to achieve the total amount of buses (both public and charter) used in estimating parking demand. C. the permittee shall develop special route maps which indicate the best routes to the site, and publish them in newspapers and distribute them at the track. The permittee shall design these maps in a manner which shall aid in deterring patrons from using certain roadways, especially CSAH 16. The permittee shall provide on-site and off-site signing to help distribute the traffic evenly. The permittee shall require mandatory direction of departure from parking lots to prevent overloading of certain access and exit points. d. the permittee shall contact the Train Master in Shakopee to determine likely times of delays caused by the Chicago -Northwestern Railroad crossing racetrack traffic. The permittee shall provide traffic control personnel equipped with radios to direct traffic during times of delays that coincide with peak arrival times. The traffic control personnel shall ensure optimum use of the 1800 -foot left -turn stacking space available at the three TH 101 intersections. e. the permittee shall arrange for and pay the costs of providing traffic control and law enforcement personnel, including off-duty City of Shakopee and Scott County law enforcement personnel, as necessary. The permittee shall in addition pay for all costs of training by the City of Shakopee of private security forces as reserve police officers on public roadways, at the following locations as well as in 21.d above: i) access gates to the site ii) external intersections where there is potential for traffic congestion including, but not limited to: (a) TH 101 and CR 83 (b) TH 101 and Valley Park Drive (c) in the future, CR 83 and the Shakopee Bypass, if constructed (d) at roadways, including CSAH 16, whose use by site traffic should be discouraged. 22. The City of Shakopee shall provide traffic control and any other law enforcement training necessary of personnel discussed in 21.2. as reserve police officers so as to .permit them to direct traffic on public roadways and provide a safe environment at the Shakopee Racetrack, subject to the funding conditions of 21.e. IM 1 23. Minnesota Racetrack, Inc. shall ensure the following dust control measures are taken: a. restrict vehicles from unpaved surfaces. b. spray construction areas and haul roads with water or oil, especially during periods of high winds or high levels of construction activity. C. minimize the period or extent of area of cleared and regraded land. d. cover or spray material stockpiles and truck loads. e. wash the wheels of vehicles leaving the construction site to limit dust reentrainment. f. sod or seed the overflow parking areas. g. treat the track with water or dust controlling chemicals. h. cover the loads of trucks hauling dust -producing materials from the site. i. cease dust producing activities during periods of high winds. j. take any additional measures required by Minnesota Rule APC 6. 24. Minnesota Racetrack, Inc. shall: a. ensure that all engines and engine -driven equipment is fitted with an adequate muffler that is properly maintained and in constant operation. b. conform all construction activity to requirements of the Shakopee noise ordinance. C. close the south entrance gate to the proposed racetrack site after 10 p.m. to prevent site traffic from exiting to the residential area along CSAH 16. d. outline additional measures in the Special Provisions of all construction contracts, to designate specific haul routes located outside noise sensitive areas. e. confine all musical entertainment using the public address system to hours before 10 p.m. 7. comply with any additional requirements of Minnesota Rules Parts 7010.0010 to 7010.0300 and Minnesota Rules Parts 7010.0400 to 7010.0700. 25. The City of Shakopee and Scott County shall ensure that roadway improvements constructed by them conform to requirements of the State of Minnesota "Standard Specifications for Highway Construction," 1983 Edition, for dust and noise control requirements. Q'� 26. The permittees shall submit to the Executive Director any design changes or additions which would materially affect air pollution emissions from motor vehicles associated with the operation of the facility, including those vehicles passing through intersections identified in this document. If any permittee requests approval for a design change, the permittee shall submit such information as the Agency shall require to determine the effect of such changes. The following constitute design changes which may materially affect air pollutant emissions: a. any alterations in the facility described or referenced in Part I, including buildings, parking, hours of operation, and associated roadway improvements. b. any changes which contradict information or text submitted in the Final Environmental Impact Statements or Indirect Source Permit application or supplementary information, unless approved by the Executive Director. Changes in the number of parking spaces through additions or restriping are permitted so long as the changes are in compliance with the above, with this paragraph and with 6 MCAR 4.4313. 27. Ninety days after the date of issuance of this permit, the Minnesota Racetrack, Inc. shall submit to the Executive Director copies of legally enforceable written agreements from any and all governmental agencies having authority or jurisdiction over the roadway improvements listed in the Description. The agreements shall guarantee construction and full operation of the roadway improvements by July 1, 1986. -10- PROCEEDINGS OF THE CABLE COMMUNICATIONS ADVISORY COMMISSION REGULAR MEETING SHAKOPEE, MINNESOTA MARCH 26, 1984 Chrm. Anderson called the meeting to order at 7;45 p.m. with Comm. Harrison, Davis and Abeln present. Comm. Williams was absent. Also present were Judith S. Cox, City Clerk; Jim Abbott, ZU Manager and Tony Gauer, ZU Engineer. Harrison/Abeln moved that all attempts be made to end the meeting by 9.30 p.m. Motion carried with Davis opposed. Davis/Harrison moved to approve the minutes of February 27, 1984 and March 5, 1984 as kept. Chrm. Anderson pointed out that in the minutes of March 5, 1984, Ed Gossett should be Ed Dressen. Motion to approve the minutes with this cor- rection carried unanimously. Mr. Abbott apologized for not informing the Commission of the use of the public access channel by KSMM to broadcast a regional sports event, with advertising. He said he just didn't even think of it. He said he received no feedback on it. He said he charged KSMM about half of the leased access fee, to just cover costs, and no profit was made on it by ZU. KSMM did not think it could afford to broad- cast without sponsors, and didn't think it could afford to pay for the advertis- ing campaign that would be necessary to get people to tune in to the leased access channel for the event. Discussion ensued regarding rules of operation for the leased access and public access channels, and whether or not this was appropriate use of the public access channel. Mr. Abbott said he later discovered ZU's own rules prohibiting advertising on the public access channel. Further research found that the State Cable Board does not prohibit advertising on that channel, but the former manager thought it did, and that is why it was prohibited in their rules. He said he doesn't intend to continue this practice now that he discovered the rule. But he thought he might request a change in their rules to delete this prohibition, and he would bring that request to this commission. Consensus seemed to be to consider these requests on a case-by-case basis, for a ruling by this commission. Discussion was held regarding the difference be- tween advertising for a specific product and giving credit for donation: for a certain program. Mr. Abbott said he thinks the determination should rest with the wording "of general interest". Comm. Harrison requested a definition of leased access pro- gramming. Harrison/Abeln moved to request ZU to bring to this commission requests for broad- casts of this type on the public access channel, on a case-by-case basis for discussion and prior approval. Consensus was that if time was an element, a consensus of opinion could be given by telephone before the next scheduled meet- ing. Motion carried unanimously. Shakopee Cable Comm. Advisory Com. March 26, 1984 d Pa ge 2 Tony Gauer, ZU's engineer, explained the problems involved with having five locations with character generators and a limited number of channels to use. Chrm. Anderson pointed out that one of the locations proposed was the U of M, which is not interested in having a character generator. The locations were determined to be SACS, Senior High School, Library and Community Services. Those 4 locations have only 2 channels to use; the governmental and educational. Mr. Abbott said the County Civil Defense Director is irritated that he doesn't have a character generator. Mr. Abbott said the proposal was for a drop in the institutional network for the Courthouse, but there was no provision for a char- acter generator. There was discussion about what channel the different locations would be on. Chrm. Anderson suggested the two schools on the educational channel and Com- munity Services and the Library on the governmental channel. Comm. Harrison explored different possibilities for sharing channels with Mr. Gauer, who responded that the suggestions either were just not technically pos- sible at all, or were possible, but not with the present equipment. He said the equipment necessary would be prohibitive in price, and there was difficulty with equipment trade-offs. Suggestions were made about using some sort of time-sharing for each location to cable cast at only a certain time, such as morning or afternoon or certain hours during the day. Discussion proceeded to the possibilities available if there was an electronic switching device at the head -end. It was mentioned that some scheduled time-sharing should work because for the most part, the different lo- cations would not need immediate cable -casting, except in the case of school closings and rain outs of games. Discussion ensued regarding the provision of modulators, as to whether or not ZU was to provide them and if the equipment is all here to cable -cast. Mr. Abbott didn't think ZU was obligated to provide the modulators, but he would do so if it was required in the proposal. Comm. Davis said if the provision of modulators was over -looked in the ordinance, it was because of lack of knowledge of the equip- ment necessary to cable -cast. He said the intent was to get a signal on line at the various locations. ZCl and the City Clerk will further rc,:-,(-a.roh regarding modulators. Mr. Gauer further explained how two different character generators would operate with and without a switching device. He said if two independent character gen- erators were used on one channel simultaneously, nothing but black and white bars would appear on the screen. Consensus was to have staff research the provision of modulators, and have Mr. Gauer come up with a couple of workable scenarios for the various character gen- erators. Chrm. Anderson said he would hate to lose the flexibility of all entities being able to input from their own location. The City Clerk informed the Commission about recent City Council action regarding the lack of service to the Minnesota Valley Mall, wherein they included the mall area along with the 3rd Avenue lack of service and imposed a fine on ZU. if service is not provided by the time the restoration is to be completed. She pointed out the provisions in the proposal dealing with unusual installations. Shakopee Cable Communic. Advisory Com. March 26, 1984 Page 3 Mr. Abbott said the cable is about 300 feet from the mall, and they have an ease- ment on the back of the lot. The property owner would have to give his permission to cross on his property. He said the problems come after they get to the property line, where they would have to either bore under the asphalt or cut the asphalt to place the drop. Mr. Capone, who requested the service, said service to his business was brought up several times, and he did not receive any response. He said his first real response was a copy of the March 22, 1.98+ letter from Mr. Abbott to the City Clerk about the problem. Mr. Abbott gave the background on the contacts he has had, and said he asked Mr. Capone to wait until Mr. Gauer would be in the area to check on the service. He said the problem is the unusual expense and whose responsibility it is to pay for the service. Mr. Capone said the property owner has tentatively given his permission. He said he previously asked for a list of anything he had to do or provide before service was installed, and he did not receive a response. He said he was one of the very first to express interest in subscribing to cable, and he was never told there would be any problem with installing that service or that there would be an exorbitant cost involved. He questioned if the cable could have gotten in closer than 300 feet. Mr. Abbott responded that the 300 feet is not the problem, and they don't plan to charge Mr. Capone for.ta king the cable the 300 feet. The problem is getting through the asphalt. He said there is about 65 feet to cut through the asphalt to get to KMart, and then they would go on the roof, and he doesn't know if they will run into any problems there. He said they want to give him the service, it is just the cost involved that makes this installation different. Chrm. Anderson suggested checking with other mall businesses to see if anyone else was interested in receiving cable and splitting the cost. Mr. Capone asked if this is the only location where they have to go through as- phalt. Mr. Abbott responded it is the only one in Shakopee. Mr. Abbott said he was aware of the possible problems in providing service to the mall in December, but the ground was frozen at that time. He would estimate it would cost about $700 to $1,000 minimum to get the service in. He said they just can't afford to do that for $8.50 per month fee. He said if they could even break even they would put it in. But they can't wait 70 months to recoup their costs. He said they can't offer pay services to a commercial establishment, so they can't make any money that way. He explained to Mr. Capone the channels he could get. Mr. Capone asked for a definition of unusual circumstances for installation. The City Clerk read the rates in the ordinance, for installation in which $35 was the highest rate, and there is specific language regarding drops of over 200 feet. Mr. Capone said he felt at a disadvantage because he had not read the rules and regulations regarding cable service. Harrison,/Abeln moved to table discussion of cable service to the mall until the next meeting to enable Mr. Capone to review the Cable ordinance, contact his landlord and whoever would establish communication to work out whatever the cost factor would be in their opinion and see who would be willing to bear it and then at our next meeting continue discussion in time to have it considered by City Council. Shakopee Cable Comm. Advisory Com March 26, 1984 Page 4 Mr. Abbott said he would like to discuss how decisions are made on cable issues. He said it is very frustrating to attend these Cable Commission meetings and dis- cuss things at length, only to have the City Council bring something up without notification and make an entirely different ruling on an item. He said that if the decisions are going to all be made strictly by City Council, then why should he attend these commission meetings. The City Clerk said she was ready to make a suggestion to have the Cable Commis- sion meet with City Council to discuss how cable items can be mutually handled. Discussion followed. A tentative date was set for May 8, 1984 for this meeting. Mr. Abbott said he was told by railroad personnel that ZU's application to put guy wires on their property to serve West Third Avenue would be handled within two days of receipt of the application. He has filed the application with the railroad station in St. Paul, and they will forward it to Chicago. He thought they should have this completed before restoration begins. He said it wouldn't take long to install once they have the permission. Comm. Harrison said it was his understanding that the Cable Commission was to re- ceive a copy of the Library's policy for the computer center, and we haven't re- ceived it. He has several concerns about the computer center; 1) storage of disks is not adequate. They are being stored on top of the disk drive, which can cause the loss of information. 2) The printer is not available for multiple copies because of its location, which makes it difficult to use the tractor drive on the printer. 3) He didn't see a systems master, which is the information nec- essary to initiate the disks. 4) He doesn't think the disk drive had been re- paired. Consensus was to have the City Clerk write to the Library and ask them to address these areas of concern. Mr. Abbott said the Library is going to take a floor model Mitsubishi for the Viewing Center, because a new model could not be found anywhere, and it should be installed tomorrow. He said they requested certain software, for which ZU just gave them a check. Mr. Abbott explained that the Arts Programming has two different programs, one of which is 8 hours and one is 20 hours, and they come from two different satel- lites. ZU has a dish aimed at the Weststar satellite, so they get the 8 hour programming. Mr. Abbott went over the ZU studio equipment list with Mr. Lepley, Studio Manager, and the commission, pointing out equipment that was replaced by another brand of equal or greater quality, and other equipment that is not needed. Davis/Harrison moved to accept all the cable studio equipment as that which was proposed, substituted or not needed. Motion carried unanimously. Harrison/Davis moved to approve the attendance by Comm. Abeln at the MEMO 2nd Annual Spring Cable Conference April 11 -12, 1984. Comm. Harrison will also be attending, but is being sponsored by his employer. Motion carried unanimously. Harrison%Abeln moved to allow the MEMO delegates to vote their conscience for MEMO officers. Motion carried unanimously. Davis/Harrison moved to elect the same slate of officers for another year, which is Bill Anderson for Chairman and Lil A beln for Vice -Chair of the Cable Communi- cations Advisory Commission. Motion carried unanimously. Shakopee Cable Comm. Advisory Com. ' March 26, 1984 Page 5 Mr. Abbott reported that with the changing of Channels 15 and 16, they have to provide new lock boxes. He said they can only get about half of them because of availability problems. The new boxes are programmed to turn off all premium services at once. He said they will be notifying all subscribers of this change. Harrison/Abeln moved to commend the studio manager for some very good things coming on the Access Channel. Motion carried unanimously. Chrm. Anderson gave a report on the committee setting up the institutional net- work workshop. They will be setting up another meeting, and trying to get a response from Jim Sullivan. Abeln/Harrison moved to adjourn. Motion carried unanimously. Meeting adjourned at 10:35 p.m. Judith S. Cox City Clerk Diane S. 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J L; x L; n QLF v)m. wW wC) c4 Q I., �+ L, N O' W 3c J 2 J • x x w X 7 41 ZC 2T.n D'vnzG 2 W4FWC IL c: aaa of 0C. N N lO A fi ( P C•; N M m r N M• D N N N N N r N M M- f f', p C O O a P J O C, O A O O O O N !-1 M C C C O A z W z W 17 Q z a i J Q W 7 W 0 r- 0 W F - Q n J v 7 0 d M P J H N V P 00•- :A NPO NOA W NNr, O P.O A LI i N K N w. cfD A N V •O N ,0 tb ,O ,O (', M N J M J W L) UJ M W m •O M w N W V .p A W N •pf] OC NO•� d M v WOD a 41 U d M N N � N �.. �. Q a CL U V• C IJ C` N - W >< u W 0 O v G P. - a > cc N O 4 OJ W H Ll �- LL r� J 1-= N r Cl C. C',ONA NO.O Cf n OOCN P C. C,700 x+ N► J to QC • • • •OP ANN V W M,O • W W A JA •- M •d C,� 2 p NM Nd�ANA r- y" L �^ 0 C tD O z s V, a w � n ti L O • •+ 07 V)7 J �•- n n. 1 !Y •HLUZa a Oa W O 3w rt\ ►-\ NH s uoaz 1-�•-azo W Z a- - i utl a a O•.O Qi 4m\J n t -1 ex J i i lir•-a K�� K7 a za O iOO l^ ��l^^ ¢ •wUUC'O�cl QZ Q n J•'f rr tl J r. J L; x L; n QLF v)m. wW wC) c4 Q I., �+ L, N O' W 3c J 2 J • x x w X 7 41 ZC 2T.n D'vnzG 2 W4FWC IL c: aaa of 0C. N N lO A fi ( P C•; N M m r N M• D N N N N N r N M M- f f', p C O O a P J O C, O A O O O O N !-1 M C C C O A z W z W 17 Q z a i J Q W 7 W 0 r- 0 W F - Q n J v 7 0 d M P I J J J W J r U F- - r w. n W 0 U G P. - N 4 J Z H Ll �- ¢; •- J 1-= O R W O W a W Z y" D LL O tD O C O V, N .O ti O I l d 7 ,1ULZU5 A. C0 7i JULIUS A.COLLER ATTORNEY _ -r LAW 612-44S-1244 1859-1940 211 W I-STF IRS T AVE N U L :553z() To: Judith -S. Cox From: Julius A. Coller, II, City Attorney In re: Justification of extra costs of cable TV connection Date: April 25, 1984 Capone's in the Mall has requested Cable TV service and the company has advised that there would be an extra charge covering unusual installation service costs and in the letter to Ms. Cox under date of March 22, 1984, Zylstra United outlined cause for the unusual installation of service to Capone's. Assuming that the facts outlined in Zylstra United's letter to Ms. Cox of March 22, 1984, are correct, Cable TV would then be within their rights to make the basis charge of $20.00 plus time and materials for anything above the standard installation service as provided for in the proposal made to the City and incorporated into the City Cable Ordinance. h�, >' `� 1g84 chalk cable televiii,105`1 a 7}istra-United S�'stem March 22, 1984 Ms. Judy Cox, City Clerk City of Shakopee 129 E. 1st Street Shakopee, MN 55379 Dear Judy: AAR,2 3 1984 Q1TY OF rl Within the last 60 days I have been contacted by Mr. Capone of Capone's Bar relative to receipt of cable service. Mr Capone in(?i- cated that Tony Gauer, our Chief Engineer, had told him that the bar could be served fairly easily. As this was not my understanding I asked Mr. Capone's indulgence for a short period so that Tony could review the situation again. Tony has been here the past two weeks and has reviewed the situation. I have also reviewed the ordin- ance and proposal to determine what our responsibilities are with regard to customer hook-up. As I suspected, the problem is not that we cannot serve the mall area but rather that the expense involved is substantial. There are several ways to serve Capone's but all involve either boring under the asphalt or cutting the asphalt to place the drop. At the very least we would have to bury cable under at least 65 feet of asphalt, that is from the edge of the parking lot to K -Mart, and then run a drop along the roof approximately 400 feet to Capone's. We would then have to drill through the roof of the mall. Both Mr. Gauer and I have reviewed the situation and can find no alternative which would avoid these problems. Part L. 1 b of 3 of the proposal provided the initial service rates and also states that "unusual or difficult connections of service are charged a basic connect fee of $20.00 plus time and materials for anything above the standard installation service. The same rates apply to drops over 200 feet." The basic problem in this instance is that the asphalt driveway makes this connection unusual and difficult. The cost to bore underground is approxi- mately $3.50 per foot. The cost of cutting asphalt is approximately $7.00 per foot. Unfortunately, it is impossible to tell whether or not a bore will be successful until the process is begun. In many cases ground conditions are such that cutting and patching the asphalt is necessary. The only other costs would be labor for drilling through the exterior of the mall building and any materials associated therewith. P.O. Box 146 • 123 West 3rd. St., Chaska, Minnesota 55318 • (6 12) 448-3831 /r Ms. Judy Cox Page -2- While we are not pleased to have to charge an installation fee, we feel we have no choice in a case such as this one. Further, the proposal clearly indicates that unusual circumstances such as this one were considered. If you have any questions, please feel free to contact me. Very truly yours, Jim Abbott for Zylstra-United cc: Gary Capone Minnesota Valley Mall Shakopee, MN 55379 r -i r -j N r -a 00 — r1 N Q F-1 �r iia ] � •� E e Ln � E0 E-t r� Eo EM � �O E ' >4 N O � a va O CD . C 1 3 E 3 U O oy U O RJ x O .-.r C 3M c ;mac .10 c .. O U r� 00 r N N a cry •,� ,_.., �., •U CL O Q �O -4 0 pd ;>M U Uri a UUP V a:r� E E C. F . uO E EI- �o In -4 UaDG 00 i. - o N r.t 4 A r.� TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA MAY 1 1984 Mayor Reinke presiding 11 Roll Call at 7:00 p.m. 21 Liaison Reports from Councilmembers 3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 41 Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda.) #E51 Approval of Minutes of April 12, 1984 61 Communications: a] Scott -Carver Economic Council re: Emergency Food Shelf b] Douglas L. Tietz re: Sheriff's Focus on Fitness Run c] Minnesota Racing Commission re: Resolution of Appreciation d] Minnesota Dept. of Energy and Economic Development re: Economic Development e] School District No. 720 re: Upcoming meeting May 14, 1984 f] Gary Laurent re: Eaglewood roads -discuss at 9:15 p.m. g] Prior Lake -Spring Lake Watershed District re: Temporarily Increasing the Outflow of Water from Prior Lake 7] Public Hearings: None 81 Boards and Commissions: Planning Commission t a] Amendments to Shakopee Comp Plan -+b] Flood Plain Amendments to the Zoning Ordinance 91 Reports from Staff: a] Intern to Assist in Implementation of Transit Opt Out b] Application for Off Sale Liquor License by Keith A. Johnson (Valley Liquor) - tabled 4/17/84 - leave tabled .}"c] 8:00 p.m. - 1983 Annual Financial Report #Kd] 8:15 p.m. - Evaluation of Shakopee's City Street System .i -e] Approval of the Bills in the amount of $584,476.62 -�7%kt.o� f] Sewer Bill Adjustment - Jerry Wampach 'riWg] JEJ Project Funding 4,h] Tahpah Park Sewer and Water - memo on table i] Authorizing Hiring Appraiser for Highway 101 Bypass j] Automated Election Equipment k] Managing Underwriter Services *1] Summer Flex -time Schedule m] Pavement Preservation and Rehabilitation Policy - bring memo of 2/14/84 n] Storm Water Drainage Utility - bring memo of 2/10/84 *o] Retain Department Car 101 Resolutions and Ordinances: *a] Res. No. 2249, Addressing Zoning and Community Concerns Regarding the Proposed New Minnesota Correctional Facility *b] Res. No. 2250, Supporting Independent Management Study of MWCC c] Res. No. 2248, Adopting 1984 Pay Schedule for Officers and Non -Union Employees *d] Res. No. 2251, Urging Scott County Board to Appoint A Study Commission to Review Optional Forms of Government 111 Other Business: a] Joint Meeting with Cable Commission on May 22nd at 7:00 p.m. b] 9j, 2as3, cj- U.", 12] Adjourn to Tuesday, May 15th at 7:00 p.m. John K. Anderson City Administrator qcoff - Cmveh 2cwmte Cond, 9he. Corporate Officers: Wallace Ess - Chairperson Chaska Sheila Hyde - Vice Chairperson New Prague Gordon Winter - Secretary/Treasurer Waconia Ms. Mary F. Sullivan Executive Director Dear 420 Oak Street North CARVER,MINN. 55315 Phone:448-2302 6a C A P •. � in.'s,..• .* COMMYNIT`/ ACTION OpCOQAM APR 2 h 1984 Scott -Carver Economic Council Inc. has in the past sponsored two separate emergency food shelves in private homes; one in Prior Lake, Scott County and the other in Jonathon, Carver County. Due to the major increase in usage of the food shelves and new policies regulating food shelves, it has become necessary to revise the program operation and manage- ment. Previously, four to six families were requesting monthly emergency food. At the present time, an average of one hundred fifteen families utilize monthly the food shelves in Scott and Carver Counties. Therefore, Scott -Carver Economic Council Inc. will sponsor the Scott -Carver Emergency Food Shelf which will be a merger of the two county food shelves serving residents of Scott and Carver counties. The Scott -Carver Emergency Food Shelf will be located at 12th and Marschall Road (County Road 17) in Shakopee, Minnesota. By mutual agreement, Scott -Carver Economic Council Inc. will no longer sponsor the food shelves in Prior Lake and Jonathon and, therefore, will no longer assume financial and legal responsibility for them. The Scott -Carver Emergency Food Shelf which is one component of the Emergency Services program shall continue to serve individuals and families who have financial problems which they cannot immediately resolve. The Emergency Services Program offers one time financial assistance with food, clothing, prescriptions, gasoline, temporary shelter and/or individual necessities. Short term counseling provides advocacy, budget management assistance and information and referral. The Scott -Carver Emergency Food Shelf will continue to be a member of Minnesota Food Share and the Greater St. Paul Food Bank and will continue to comply with the established criteria for membership which includes approval of the state or local Health Department. Furthermore, the Scott -Carver Emergency Food Shelf will continue to be staffed by volunteers and operated by donations. It is our hope that you will continue with your support of donations for operation of the Scott -Carver Emergency Food Shelf. -.i: Ec;ual uppurtu; Page 2. Enclosed you will find a copy of the "Intake and Referral Form" which all families who request emergency food are asked to fill out in order that we are better able to assist families to work toward helping themselves. All recipients of Scott - Carver Economic Council sponsored Food Shelves are protected under the Minnesota Government Data Privacy Act. Statistical information is utilized for accurate reporting. If you have any questions or concerns, please call 448-2302. Sincerely, Jackie Kes Scott County Community Organizer Carolyn Jensen Carver County Community Organizer JK:gf Enc. Scott-Carver Economic Council Emergency Services INTAKE AND REFERRAL FORM )ATE: REFERRAL SOURCE: INTERVIEWER: ;AMI LY NAME: FIRST NAME: PHO'IE DDRESS: CITY: COUNTY; Source of household Income $ NUMBER OF HOUSEHOLD MEMBERS CURRENTLY EMPLOYED IOUSEH OLD NAMES D.O.B. SPECIAL 4EEDS FULL NAME I. 2. 3. 4. 5. 5. 7. 8. 9. !0. ASON FOR EMERGENCY: .TION TAKEN: month DOUGLAS L. TI ETZ SCOTT COUNTY SHERIFF COURT HOUSE ANNEX Id SHAKOPEE. MN 55379 (612)-445-7750, Ext. 300 911 EMERGENCY ONLY April 16, 1984r Mayor Eldon A. Reinke City Offices 129 First Avenue East Shakopee, Minnesota 55379 Dear Mayor Reinke: APR 2 3 1984 CITY 0e" e ..`. This letter serves to inform you that June 16, 1984, has been set aside as our 2nd Annual Sheriff's Focus on Fitness Run, a 10K and 3K event. Last year, as you may recall, the run started at the south end of the Minnesota Valley Mall, proceeded west on 12th Avenue, north on Adams Street and east on 10th Avenue to Shakopee Avenue and returning to the starting point. We had 154 entrants and hopefully we are anticipating doubling the attendance this year. The Sheriff's Reserves will regulate traffic at certain intersections, a lead car and follow up vehicle will also be provided by our department. We again intend to have an ambulance on standby and race ceremonies will exist after both races. I have consulted with Chief Brownell and have received his support, and he encourages yourself and other members of the council to participate as race entrants. The proceeds of the Sheriff's Focus on Fitness Run will be given to the Scott County Sheriff's Reserve Unit. The running committee has met a number of times and we are looking for your support, as we have so abundantly enjoyed in the past. If you have any questions, please do not hesitate to call. A copy of the entrant form is enclosed showing the disclaimer. V lyTietz/Se f DLT:mlk CC: John Leroux/Council Gloria Vierling/Council Jerry Wampach/Council Delores Lebens/Council Dean Colligan/Council Chief Brownell/Shakopee Police Department Pat Boeckman/Secretary File An Equal Opportunity Employer SCS 00. RESESVE SHAKULL11; 2�2i. Z I Y Warm Saturday, one 16, 1984 ME: 3-K 8:30 A."., 10-K 9:00 A.M. WHERE: Mintiesota ValleyMall, Shakopee, Minn REGISTRATION: 3-K or. 10-K $6.00 Prey -re inter by _Pune 4, !984 - Register W of Race (By 8:00 A.M.) $8.00 and check or money order to: Pat Boeckman, 2045 NAIL REGISTRATION: Send completed entry fora, Brookhaven Drive, Shakopee, Hinn. 55379. phone 445-7851 after 500 P.M. Make check payable to: Scott County 3heriff'3 Reserve T-SHIRTS: To the first 300 to register. Shirts will be given ow: before race. COURSE: Start at Minn. Valley Mall, East on 10th Ave. approx. 3.1. miles, back on 10th Ke. West to Mall. Water stops at 2 ard 4 mile. Mile splits at 1, 3 and 5 miles. Large d0play I f nK 0", 0;;n time. clock at finish Ane. female) rleasP Own 25-30 (role j 51 & over Qale & fersle) & female) AWAVRIDS: 1-10 (male (Maio female) 31-40 (male & ferale) wheelchair (male & female) 11-0 18-24 (male & fewle) 41-50 (male & ienals) BIRCHANDISE DRAWINGS AFTER RACE-, REFRESAAENTS AFTER RAC . E ---------------- ------------- ----- PH C ITY- 3-K 10-K T -Shirt Size I__ XL.-- WAIVER: L- WAIVER: in consideration of the QportgniLy afforded ms to participate Q the Sheriff's Focus 0 n, Shakopee, Minn. ant in further consideration K Fitness race to be held on June 16, 1984, iceipt of such permissioo being also hereb, receiving perrission to participate in the race, the re acknowledged, and in zscognition that Iran entering the Sheriff's Focus On Fitness race entirely jv I herby knowingly, freely and voluntarily W0, upon my own initiative, risk and responsibil"*P, e any right or cause of action, of any kind whnsoever, arising as a result Of such activity from ubich any liability may or could at"" to tae Scott County Sheriff's Department, the Race Directors, the County of Scott, the City of Shakopee, and their officers, agents, and emplayees. (if participant is undtr 18, parent/guardian oust also signh Dated ---- parent /Gua r Iiar_ MINNESOTA RACING COMMISSION v s� + `„ti f o = A. +1�INN£5 April 10, 1984 312 Central Avenue, .Suite ", 400 Minncapolis, Minnesota 55414 - Mr. Walter Brooks Fields, Jr. President Minnesota Racetrack, Inc. 5244 Valley Industrial Boulevard South Shakopee, Minnesota 55379 Dear Mr. Fields: APR 13 1984 At its Special Meeting yesterday, the Minnesota Racing Commission voted unanimously to adopt the enclosed Resolution, No. 84-4, of Appreciation to Minnesota Racetrack Limited Partnership and Minnesota Racetrack, Inc. for their efforts regarding Class "A" and Class "B" License Applications. As the authorized representative listed in the above applications, we are addressing this letter to you. However, as noted below, we are also sending copies to other individuals associated with the preparation and filing of the Minnesota Racetrack Limited Partner- ship and Minnesota Racetrack, Inc. applications. The Minnesota Racing Commission staff would also like to extend their thanks to all parties involved in the application process for the many courtesies extended to us. a Sincerely, 4z"I (�;-- "'5 �' RICHARD G. EVANS Project Administrator RGE:sb encl. CC: John Brooks Hauser 5244 Valley Industrial Blvd. So Shakopee, Minnesota 55379 Robert P. Strub, President Santa Anita Companies Los Angeles Turf Club, Inc. 285 West Huntington Drive Arcadia, California 91006 6G (612) 341-7555 Royce B. McKinley , President Santa Anita Realty Enterprises, Inc. One Wilshire Building Los Angeles, California 90017 Howard E. Barnhill Chairman of the Board North American Life & CasualtyCompany 1750 Hennepin Avenue Minneapolis, Minnesota 55403 MINNESOTA RACING COMMISSION RESOLUTION NO. 84-4 RESOLUTION OF APPRECIATION TO MINNESOTA RACETRACK LIMITED PARTNERSHIP AND MINNESOTA RACETRACK, INC. REGARDING CLASS "A" AND CLASS "B" LICENSE APPLICATIONS WHEREAS, on March 1, 1984, the Minnesota Racing Commission received applications for Class "A" and Class "B" licenses to own and operate a horse racing facility in the City of Shakopee from Minnesota Racetrack Limited Partner- ship and Minnesota Racetrack, Inc.; and WHEREAS, on March 1, 1984, the Minnesota Racing Commission received applications for Class "A"' and Class "B" licenses to own and operate a horse racing facility within the seven -county metropolitan area from four other entities, and WHEREAS, pursuant to Minn. Stat. §240.06, subd. 5 (Supp. 1983), the Minnesota Racing Commission is authorized to grant only one Class "A"" license to own a racetrack within the seven -county metropolitan area; and WHEREAS, on March 28, 1984, the Minnesota Racing Commission voted to grant Class "A"" and Class 111311 licenses to Minnesota Racetrack Limited Partnership and Minnesota Racetrack, Inc. to own and operate the seven -county metropolitan area racetrack in the City of Shakopee; NOW, THEREFORE, BE IT RESOLVED by the Minnesota Racing Commission that Minnesota Racetrack Limited Partnership and Minnesota Racetrack, Inc., the City of Shakopee, the residents of Shakopee, and all other entities and individuals who contributed to the successful Minnesota Racetrack Limited Partnership and Minnesota Racetrack, Inc. applications be commended for their excellent presentation and the courtesies extended to the Commission during the application process; and BE IT FURTHER RESOLVED that a copy of this Resolution be mailed to the City of Shako ee, and to all neighboring communities which adopted resolutions in support of Te Minnesota Racetrack Limited Partnership and Minnesota Racetrack, Inc. applications. ADOPTED THIS 9th DAY OF APRIL, 1984 MOVED BY: GUSTAFSON SECONDED BY: FARRELL AYES NAYES ABSTENTIONS Anderson Eliot Connolly Farrell Coss Fruehling Daniels Gustafson Sanda RAY'EL " T, Chair ROSEMAR� T. FRUEHLING, Vice -Chair T."`•9 MINNESOTA DEPiXR`I'MEXI' ()F ENE RGV A -No Ec:ONONIic DEVELOPMEMI' o �l NNF.(4M II('UI.\'I AWN11.VI I)I\'I tilO\ 60 10011 \\(A I'.li 131 I,`SO ( I,I Ii SI I,I,I.l ST I WL. \II.\'\'I'S)'I 1 .1.1101 296 39771 APR 12 1984 i TY Mayor City of Shakopee 129 E. 1st Ave. - City Nall Shakopee, MN 55379 Dear Mayor: U W Economic Development is one of Governor Perpich's highest priorities. As a result of his leadership, State government is better situated today than it has been in the past to work with local governments to stimulate business growth and create new jobs for your constitutents. In 1983, the Legislature increased the appropriation to the Department of Energy and Economic Development directing Commissioner Mark Dayton to hire eight economic development professionals. As a member of this staff, my primary role is to make sure that cities, banks, Chambers of Commerce and businesses in my assigned area of the state understand and utilize the state's business financing programs. It is the Governor's intention that I be available to assist any business which is anticipating expansion or additional plant investment. Please feel free to directly refer businesses to me or contact me per- sonally with any contact you feel I should make in your community. I look for- ward to working with you. Sincerely, Terrell Towers Business Financing Specialist Economic Development Division 612/297-1163 TT:gah Attachment - business card \\ I.Ot:\I.O1114)Rfl \I I\ L \ I III O\I.Ii DISTRICT OFFICES INDEPENDENT SCHOOL DISTRICT NO. 720 505 SOUTH HOLMES JAMES STILLMAN, Chairperson SCOTT COUNTY ROBERT MAYER, Ed.D. JERRY LEBENS, Vice -Chairperson SHAKOPEE, MINNESOTA 55379 Superintendent of Schools GAIL REBECCA KELSO. Clerk TELEPHONE: 445-4884 VIRGIL S. MEARS JOHN GOIHL, Treasurer Assistant Superintendent WARREN HALLGREN, D.D.S., Director JOAN LYNCH, Director April 17, 1984 ROBERT MEADOWS, Director Mr. John Anderson City Administrator City Hall 129 First Avenue East Shakopee, Minnesota Dear Mr. Anderson: Each year the school districts throughout the State of Minnesota are required to host a meeting for all governing board members of the various governmental bodies within the boundaries of the school district. The purpose of this meeting is to discuss methods of increasing mutual cooperation among governing boards. It is hoped that through discussion at these meetings duplication of programs can be avoided, that plans can be made to maximize resources for future programs and activties and common areas of concern can be identified. Community education in the Shakopee School District has grown in popularity over the years. It has expanded from primarily recrea- tional activities to include educational programs and services .for people of all ages. Participation in these programs continues to grow. Please consider this as a personal invitation to attend this meeting. The meeting will be held in the school board meeting room located in the Central Elementary school building, 505 South Holmes, Shakopee. The meeting will commence at 7:30 p.m. and will be held on Monday evening, May 14, 1984. The school board meeting room will be open at 7:00 p.m. Ive will have coffee and dessert for those who wish to come prior to the meeting. This will also provide us with a little time prior to the meeting for some social conversation. I sincerely hope that you will be able to attend this meeting. A tentative agenda is attached. RM: gar Enclosure Sincerely yours, Robert Mayer Superintendent of Schools AN EQUAL OPPORTUNITY EMPLOYER 6 _a - COMMUNITY EDUCATION PROGRAM COMPLIANCE MEETING DATE: May 14, 1984 PLACE: Shakopee School Board Meeting Room Central Elementary Building 505 South Holmes Shakopee, Minnesota TIME: 7:30 p.m. A G E N D A I. Introduction of meeting participants. II. Review of Community Education program. III. How can governing boards promote cooperation. IV. Need for new programs and services. V. What Community Education can do for other agencies. VI. What other agencies can do for Community Education. VII. Community Education budget. VIII. Open forum. IX. Adjourn. �,/-.2e., Iger W s l i ! �'"� j'�Jo�c ,� ¢.� �hoM a T 7`�Q /�.., e ©r�wr..�-1 p � /��er.�os✓.t� <, �S b- G.�f �D C' a � .�✓ .c iri �e /`C dtr .�- G or�c cvs. f' h��►w.r�wo-�`,s. �. Actl.s-G..✓!� i� i Don O. Benson Staff Coordinator (612) 447-4166 Scott -Rice Telephone Bldg. 4690 Colorado St. S.E. Prior Lake, MN 55372 April 25, 1984 CL : /,;, P, 6 John Anderson-Azi n s trator City of S;,a c ft 129 E. first +pare. Dow Jc: The Board of Managers of this Watershed District adopted Resolution 84-90. *A RESC,LTION FOR TEMPORARILY INCREASING THE OUTFLOW OF WATER FROM PRIOR LAKE" at a special meeting on Thursday April 19, 1984, copy of which is enclosed. Said resolution has been sent to the Minn. Dept. of Natural Resources for their approval which is expected to be granted. This letter is to advise you that flow may be increased from a recent maximun of approximately 30 cubic feet per second to not more that 50 cubic feet per second after such approval is received. The greater outflow will reduce the level of Prior Lake to 902.5 feet in shorter time to provide cushion in the event of unusual rainfall and also should cause the downstream channels to dry up sooner. This will permit necessary repairs and restoration of channels to be realized hopefully this year. The total outflow will be gradually increased and daily inspections made to determine effects. Sincerely, Don enson Staff Coordinator Gf TO: John K. Anderson FROM: Jeanne Andre, Community RE: Proposed Amendments to DATE: April 27, 1984 Introduction: Development Director the Shakopee Comprehensive Plan In its initial review of the various race track proposals, the Metropolitan Council outlined amendments to local municipality's Comprehensive Plan which would be necessary with the proposed site development scheme. In order to proceed with the development of the racetrack it is necessary to submit the required amendments for ap- proval by the Metropolitan Council as soon as possible. Background: The Planning Commission at its April 26, 1984, meeting adopted the following motions regarding the Comprehensive Plan Amendment: 1. Schmitt/Coller moved to direct staff to proceed to amend the boundary of the sanitary sewer service area to coincide with the boundary established in the legal description of the race- track tax -increment district, and authorize staff to be flexible in terms of deleting area as necessary, based on the recommend- ation of the Metropolitan Council. Motion carried. This motion would add an additional 32.7 acres to the service area thgn the maximum 200 acre amendment provided for in the attached documents. One possible problem with this approach is to justify to the Metropolitan Council the likely sewer flow from the added parcels without knowing what type of development is proposed. However the Planning Commission motion appears to be flexible enough to offer a fall -back position. 2. Schmitt/Coller moved to adopt the following Transportation Plan Amendment: Delete proposed east -west collector from proposed trans- portation plan for area west of County Road 83 and East of County Road 17, as well as a short segment of north -south col- lector street to County Road 16, as designatedon map 21 of the Shakopee Comprehensive Plan. Add local street designated as the east -west road connecting Valley Park Drive and County Road 83, as noted in Figure 4.2.2, Proposed Access Improvements. Add a north -south collector street between T.H. 101 and Fourth Avenue on an alignment with a previously planned collector to the south in Section 5,subject to the resolution of the cul-de- sac issue on the residual road on the western end of the race- track site. Motion carried. The latter part of the motion was included because the deletion of the east -west collector street will leave a cul-de-sac of over 1300 feet in length. The road will lead to a private road and could allow emergency vehicles through with a fire lane easement. However since the existance of a long cul-de-sac would be against the Council's requested policy, the Planning Commission judged that the Council itself should determine if a variance will be required or if the prior review and approval by Council of the racetrack site should preclude new action. Requested Action: Adopt amendments to Sanitary Sewer Service Area and the Transportation section of the Shakopee Comprehensive Plan as recommended by the Planning Commission. SHAKOPEE SANITARY SEWER PLAN PROPOSED AMENDMENT TO THE PLAN - APRIL 25, 1984: Expand the Urban Service Area designated for Sanitary Sewer Service prior to 1990 by: (Alternative 1) 150 acres(includes track site only) or (Alternative 2) 200 acres (includes 101 by- pass interchange) to accommodate the development of a paramutual racetrack in 1984-85. Attached map deliniates these areas. BACKGROUND: The Minnesota Racing Commission has selected the City of Shakopee as the site for the first Class A and Class B license for a paramutual racetrack in Minnesota. Implementation of this decision requires additional permits and licenses which are in process, including the preparation of an Environmental Impact Statement (EIS) and minor amendments to the Shakopee Comprehensive Plan. The proposed facility was previously reviewed by the Metro- politan Council to consider its possible impact on Metropolitan systems, as outlined in the staff report drafted by Barb Selness and dated March 16, 1984. In addition to requesting minor amend- ments to the plan necessary to develop the facility, the City desires to address concerns raised by the Metropolitan Council during its initial review many of which are addressed in the Pre- liminary FINAL EIS (FEIS). Addition_ of Land to the Urban Service Area: The major issue raised on page 29 of the March 16th memo is, "Will the City be adding land to the urban service area or changing its staging?" The response is that the City plans to add 150 acres (Alterna- tive 1) that is now designated as future expansion, as part of the racetrack site. In addition, the City would like to add (Alterna- tive 2) an additional 50 acres south of the site that is designated for the construction of the trunk highway 101 by-pass right-of-way. (See attached maps). This latter addition obviously would not add to sewer flows. These additions would assume a change in staging to construct necessary local facilities with funds to be provided by the developer and the City via tax increment. However, no earlier staging of facilities provided by the Metropolitan Waste Commission (MWCC) would be required. The land to be included in the expanded sanitary sewer service area is currently zoned I-2, Heavy Industry, and B-1, Highway Business. The land is already accessible via County Road 83 and will also be served with internal circulation roads in the racetrack. Sewer service will be connected to existing facilities in accordance with the plan in the preliminary FEIS. No other Metropolitan Systems will be impacted by this addition. A City well is already in place adjacent to the site with trunk water lines on all sides. The attached figure 4.5.2, Existing Conditions/Utilities taken from the Final Environmental Impact Statement for the Shakopee Racetrack locates existing J✓ Shakopee Sanitary Sewer Plan Page 2 April 25, 1984 public facilities. By overlaying Figure 4.5.4, storm run-off and Management Plan, with Figure 4.5.2, it is evident that most of the area to be added to the service area will be employee parking and drainage detention, and, therefore, has no impact on sewage flows Estimated Flow: The major issue relative related to expansion of the sanitary sewer service area is how flows will change and if an increase will negatively impact Metropolitan Waste Control Commission (MWCC) facilities. On page 21 of the March 16th memo, it is stated that the 390 acre site will discharge an estimated flow of .204 mgd, which is a flow of 523 gallons per acre, per day (gad). If this flow is divided between the portions of the site within the service area and outside the service area, the former would be 240 acres with 61.3% of the flow (320.6 gad) and the latter would be 150 acres with 38.7 % of the flow (202.4 gad). The Metropolitan Council normdlly allows 2,000 gad in an industrial area, although Shakopee has determined in its plan that it would seek to maintain an average flow of 1,000 gad in its Industrial Park. No matter which standard is used, the proposed flow of 320.6 gad for the racetrack site is significantly lower, and adding an additional 202.4 gad from the other 150 acres (or 200 acres if the by-pass right-of-way is included) will not require the MWCC to expand its facilities prior to 1990. Therefore, this proposed change is seen as minor, with no impact on Metropolitan facilities. Flow Diversions Not Necessarv: The March 16th memo, page 22, questioned the need for flow diversions as discussed in the City's Comprehension Plan. The question of flow diversion does not apply to this property because this property is in the VIP Expandion Area shown on Map 30 of the Shakopee Comprehensive Plan. Use of Storm Sewer/Water Quality Issues: Page 22 of the March 16th memo also questions whether water used for hosing down horses will go into the sanitary sewer system or can be diverted to the storm sewer system, and how the quality of this water can be monitored. Page 69 of the Final Environmental Impact Statement for the Shakopee Racetrack indicates in section4-.5.2 (a stable bui1�ings, that the horse washdown area will be connected to the stable area storm system, which drains to Pond #3 and is used for turf irrigation. An extensive review of water quality issues will be made in the National Pollutant Discharge Elimination System (NPDES) permit process and all necessary monitoring will be specified in the conditions of the permit. Pollutant load monitoring will be undertaken, as required, in the NPDES permit process. Depending on the outcome of that process, a sanitary sewer stub will be available to direct the flow to that system. If it is necessary to direct the horse washdown water to the �hako�ee Sanitary Sewer Plan age April 25, 1984 sanitary system, the chart on sources of sewage on page 71 includes the estimated gallons per day from this source, which is included in the estimate of .204 mgd for the site. CONCLUSION: Given this total picture, it appears that all concerns pre- viously expressed by the Metropolitan Council have been adequately addressed and the proposed amendment to the Sanitary Sewer Service Area can be handled as a minor change that will not impact Metro- politan facilities. JA/bn CO. ROAD NO. 83 m Cn Com 'i FD.... 4 0m C - X x ~ m� � � a r 7C i s..1 ............. �. Fih; w N A --a?J-�-- f"� CO. ROAD NO. 83 ireo►aa.. iw ur.pa o. •o.o� m g CO. ROAD N0. 83. --- m ,.*. Oean cQ O c cD m �D �rn �� LVI R 7C �, • M m0x v� - ' > =r oNO 2 O m ti D rn CO. ROAD NO. 83 ireo►aa.. iw ur.pa o. •o.o� m g CO. ROAD N0. 83. --- m ,.*. Oean cQ O c cD m �D �rn �� LVI R 7C �, • S AK PEE, MINNESOTA 1979 SEWER SERVICE AREA (EX. SERVICE AREA A) AMF, Mkf= M7dDG W rwm Map 30 MAP 30 from SHAKOPEE COMPREHENSIVE PLAN i cc u Af V, ovvl t ..a { Eo District i � � I R 4A - - - --- _ - T17-1 _. ---�_ f Fu -i- F - SMR— J I � - I I I I I El `J CITY of i Map 31 S H A K ®PEE VIP TRUNK SEWER LUEND m mAVG: PROJECTED FLOWS FROM AREA WITHIN COMDR PRESENT CITY /� 7'L=Ualm AVG.,PROJECTED FLOWS FROM TOTAL SERVICE AREA A j� MARCH, 1979 0 ow 2000 rip JACKSON TOWNSHIP AND PRESENT CITYl p I REViSED DEC. 1980 PHASING PLAN MARCH 1981 1. PT. A TO PT. G - 19T9-80 2. PT. O TO PT. H - 1980-81 3. PT. H TO PT. 1 - 1981-85 COMPREHENSIVE SANITARY 1980.1990 (III.Om N t,le u, nlal u ux Iaurrr,r •.a (ha a-vl �.0 to 1 F 6i SHAKOPEE TRANSPORTATION PLAN PROPOSED PLAN AMENDMENT - APRIL 25, 1983 Delete proposed east -west collector from proposed trans- portation plan for area west of County Road 83 and east of County Road 17, as well as a short segment of north -south col- lector street to County Road 16, as designated on map 21 of the Shakopee Comprehensive Plan. Addition of a local street designated as the east -west road connecting Valley Park Drive and County Road 83, as noted in Figure 4.2.2, Proposed Access Improvements. BACKGROUND: The Minnesota Racing Commission has selected the City of Shakopee as the site for the first Class A and Class B license for a paramutual racetrack in Minnesota. Implementation of this decision requires additional permits and licenses which are in process, including the preparation of an Environmental Impact Statement (EIS) and minor amendments to the Shakopee Comprehensive Plan. The proposed facility was previously reviewed by the Metro- politan Council to consider its possible impact on Metropolitan systems, as outlined in the staff report drafted by Barb Selnes and dated March 16, 1984. In addition to requesting minor amend- ments to the plan necessary to develop the facility, the City desires to address concerns raised by the Metropolitan Council during its initial review?many of which are addressed in the Pre- liminary FINAL EIS (FEIS). Roadway Improvements proposed for Racetack The following is the list of roadway improvements proposed by the racetrack developer and agreed to by the City of Shakopee, Scott County and the Minnesota Department of Transportation. I. City of Shakopee North-South collector street. Western boundary of the racetrack site, four -lane 9 -ton urban design collector street will be implemented along with development of the Valley Industrial Park property. It will provide access from TH 101 southerly to Fourth Avenue South and to the west entrance at the racetrack site. 2. Valley Industrial Park East-West local street. Four -lane 9 -ton urban design (excluding storm sewer) roadway would connect Valley Park Drive with CR 83, and lead traffic to one of the east entrances to the track. 3. Widening of CR 83. Widening of CR 83 to a four -lane urban design facility from TH 101 to the north entrance on the east boundary of the site. 4. Widening of Valley Park Drive - local street Widening of Valley Park Drive to a four -lane 9 -ton urban/rural roadway between TH 101 and the proposed Valley Industrial Park east -west street, including 1000 foot extension, including right -turn lanes and gravel shoulders. These roadway segments will become one of the major access routes to the site for traffic arriving from the east. 5. Widening of Fourth Avenue - Collector Street Widening of Fourth Avenue to a two-lane rural section between the north -south collector and CR 83, with right -turn lanes to the proposed north -south collector. 6. Sight Distance Improvements at CR 83 and CSAH 16. Previously planned sight distance improvements. Removal of stop signs on CR 83 and relocation to CSAR 16 to discourage the use of this roadway as a through route. 7. Intersection Improvements on TH 101. At CSAH 18, an acceleration lane for right -turning traffic from the north; at Valley Park Drive, intersection upgrading, including signalization and right -turn lane from the south; at CR 83, intersection upgrading, including traffic signal and right -turn lane; at the proposed north -south collector street, intersection upgrading, including signalization and right -turn lane. 8. CR 83 between CSAH 16 and CSAH 42. Upgrading of this facility to a 24 -foot, two-lane, rural roadway is scheduled to be completed by 1985. The attached map, figure 4.2.2, Proposed Access Improvements from the Draft Environmental Impact Statement For the Shakopee Racetrack, identifies these roads. All of the above roadways except the north -south collector link from 4th to Trunk Highway 101 and the east -west local street from Valley Park Drive to County Road 83 are provided for in the current Shakopee Comprehensive Plan and were staged to occur prior to 1990, irrespective of the racetrack development. The north - south collector was extended north to T.H. 101 in order to initi- ate potential impact on the residential zones west of the site. The Final Environmental Im act Statement for the Shakopee Racetrack demonstrates that the proposed transportation system is designed to handle current and projected traffic from the racetrack facility beyond the 1990 planning period of the existing comprehensive plan. This amendment deletes the collector streets within the racetrack site. These roads have been replaced by internal circulation roads within the site. The Preliminary FEIS for the site shows that the impact on the remaining collector street in the vicinity of the site does not alter their functional class or allignments. CONCLUSION: The proposed amendment constitutes a minor amendment due to the fact that it calls for the deletion of a collector street which will no longer be necessary and the addition of a local street mitigating potential local impact. This amendment is of local significance and does not impact the metropolitan trans- portation system. MAP from the SHAKOPEE COMPREHENSIVE PLAN, Adopted August 4, 1981 Roads to be Deleted from Current Comprehensive Plan U.S. Hi CITY of SHAKOPEE MINNESOTA PROPOSED DRAINAGE CORRIDOR mm URBAN SERVICE AREA = a = I a MaP 21 Proposed Transporation PRINCIPAL ARTERIAL INTERMEDIATE ARTERIAL =®I MINOR ARTERIAL ■®ni COLLECTOR IIIIIII MAP from the DRAFT ENVIRONMENTAL IMPACT STATEMENT FOR THE SHAR RACETRA CR, February 17, 1984 OPEE / r r ,^, u EDEN PAAIPE .-aJL i N, 4th Avenue \ "Roads not in the Existing Comprehensive Plan ,,t#oadway improvements to be constructed with racetrack improvements 1541. Figure 4.2.2 R4cee4d Proposed Access Improvements Existing Roadways Proposed Roadways Proposed Intersection Improvements i i 1541. Figure 4.2.2 R4cee4d Proposed Access Improvements Existing Roadways Proposed Roadways Proposed Intersection Improvements TO: John K. FROM: RE: MEMORANDUM Anderson/City Admin H.R. Spurrier/City Engineer Amendment to the City Code Section 11.21 Zoning Map by Floodplain District DATE: April 27, 1984 Introduction: At the April 26, 1984 meeting, the Planning Commission considered and approved an amendment to the zoning map to bring the City zoning map into conformance with the floodplain management criteria of the National Flood Insurance Program (NFIP) and into conformance with the floodplain management criteria established and enforced by the Minnesota Department of Natural Resources (DNR). Background: Most Council Members were present at the Planning Commission discussion so I will not present a long dissertation on the amendment, except to point these main points. The revision has the greatest effect on Peavey, Valleyfair and Murphy's Landing. The effect does not alter the required technical or engineering submittals these properties have been required to prepare and present so much as it effects the requirements related to Planning Commission submittals, since most of these properties are within the Floodplain District and require Conditional Use Permits for any new construction. The attached map is an example of the revisions to the east half of the zoning map. The shaded line shows the floodplain dis- trict as it is delineated on the current zoning map. The red and green shading combined delineate the Floodplain District as it should appear on the revised map. Actually the City did not have the authority to delineate the floodplain north of the green shading. It is clear from the attached map that the City overstepped its authority. Reviewing agencies including the DNR and Metropolitan Council should have noted the discrepancy between the City zoning map and the flood boundary and floodway map and the flood insurance rate map. Should any Council Member have questions regarding the proposed action, or questions regarding the potential impact on property owners affected by this revision to the map, please contact me before the Council meeting May 1, 1984. City Code Sec. 11.21 Amendment April 27, 1984 Page -2- Action Requested: A motion to direct staff to bring back an Ordinance revising the zoning map so that the floodplain district delineating the floodway and flood fringed district conforms to the flood boundary and floodway map prepared for the flood insurance study prepared for the City of Shakopee, Minnesota, Scott County, March 1978, prepared by the U.S. Dept. of Housing and Urban Development, Federal Insurance Administration. HRS:cah Attachment J i) i r ,�` VCL TO: John K. Anderson, City Administrator FROM: Jeanne Andre, Director of Community Development RE: Intern to Assist in Implemenation of Transit Opt Out DATE: April 27, 1984 Introduction: Shakopee has recently learned that its application to opt out of transit services provided by the Metropolitan Transit Commission (MTC) has been approved by the Minnesota Department of Transporation (MnDOT). As the City takes on the job of placing a new transit service into operation, it must determine how best to staff this new function. Backqround: Currently, Judi Simac, the City Planner, has been staffing the Energy and Transportation Committee and doing the necessary back-up work to submit and follow through on the opt -out appli- cation. Now that the application has been approved some major tasks must be completed, including: 1) negotiating a contract with MnDOT; 2) preparing specifications and bidding out a contract to provide transit services (vans and dial -a -ride) 3) negotiating a contract with the selected transit provider(s) 4) arranging a marketing and promotion scheme to make the system successful. September 15th has tenatively been set as the start-up date for local services. This date was selected because traditionally summer is a low transit -use period while winter is the peak period. Start-up in the fall will allow time to gear up and work out prob- lems before the onset of bad weather and heavy usage. This also appears to offer a realistic time frame to handle the details necessary to get the system running. Unfortunately summer is a very busy time for planning, and events surrounding the race track development have served'to increase the work load. It will be difficult for the City Planner to adequately handle planning issues and still have available the time necessary to build a successful transit system. Since the increase in planning may prove to be seasonal, I am now requesting the assistance of an intern to help get over the peak work load for planning and transit, estimated to be from approximately May 1st to October 15th. The intern would work under the close supervision of the City Planner. Due to the temporary nature of an internship, it will be necessary that the Planner be involved in transit over the summer so that she can knowledgably take over these functions in the fall. If transit activities do not demand full-time attention, many other small projects exist in the de- partment that are suitable for the short-term attention of an intern. q C, Funding for this position will depend on how time is expended. Time spent on transit after approximately June 6th (or when the City executes an agreement with MnDOT) can be charged to the opt out administration budget, which is funded by MnDOT and the local transit levy. It is anticipated that most of the intern's time will be charged to this budget. Miscellaneous projects undertaken for Planning or the HRA will be charged to those budgets, as well as any time charged before the MnDOT contract is executed. Normal rates for interns are $4.75 per hour for undergraduates and $5.75 for graduate -level students. The City has had only two intern inquires so far this year, one from a student desiring to work in the area of economic develop- ment and the second from a student who has completed a masters in public administration and desires to gain further municipal experience. The latter was approached about working on transit, and is agreeable. In addition, since he is not returning to school next fall, he will be able to continue into October and get the system up and going. He successfully completed an internship with the City in 1982. It is recommended that the City hire the intern as a temporary full-time employee which provides for F.I.C.A. and P.E.R.A. benefits but not sick leave, vacation, holidays or insurance benefits. It is anticipated that the period of employment would run from approx- imately May 3rd to October 15th and could be terminated earlier by either party with 30 days notice. A five and one-half month period of employment would cost approximately $5520 in salary and $690 in benefits. Requested Action: Authorize appropriate city officials to hire Barry Stock as a temporary full-time employee at an hourly rate of $5.75, starting after May 2, 1984, and running through approximately October 15, 1984, at a cost not to exceed $6210. JEROME JASPERS & COMPANY Berl 'eon J u6l'c 57ccounlanls MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS JEROME JASPERS, C.P.A. JAMES STREEFLAND, Jr. C.P.A. Members of City Council City of Shakopee Shakopee, Minnesota 55379 MANAGEMENT LETTER Dear Council Members: 9c, 206 SCOTT STREET SHAKOPEE, MINNESOTA 55379 TELEPHONE: (612) 445-2817 We have now completed the examination of your financial state- ment and at this time make the following recommendation. 1) Eliminate the deficit in the 67 Improvement Fund by transfer of the necessary funds. Other matters that came to our attention during the examination were not material in nature and were discussed with the Finance Director. We are pleased with the results of our recommendation last year which included written procedures for recording certain receipts and procedures for recording and preparing journal entries. We wish to thank you for the opportunity of serving you and we look forward to an enjoyable and continuing association in service to you. ROME JASPERS & CO. Shakopee, Minnesota April 26, 1984 JEROME JASPERS & COMPANY Cerl.I,ied Ju6Gic 3ccounlanls MEMBERS OF I HE AMERICAN' INSTITUTE OF C ERI It IED PUBLIC ACCOUNTANTS JEROME JASPERS, C.P.A. JAMES STREF.FLAND, Jr. C.P.A. Mayor and Members of the City Council City of Shakopee, Minnesota C ---- 206 i 206 SCOTT STREET SHAKOPF.E, MINNESOTA 55379 TELEPHONE: (612) 445-2817 We have examined the combined financial statements of the City of Shakopee, for the year ended December 31, 1983, and have issued our report thereon dated March 22, 1984. Our examination was made in accordance with generally accepted auditing standards and accordingly included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In connection with our examination, we also performed tests of compliance with the Revenue Sharing Act and regulations as detailed in the Commentary on the Audit Requirements of the 1980 Amendments to the State and Local Fiscal Assistance Act issued by the Office of Revenue Sharing, U.S. Department of the Treasury, and compared the data on the appropriate Bureau of Census form with the audited records of the City of Shakopee. In our opinion, for the items tested, the City of Shakopee compiled with the aforementioned provisions of the Revenue Sharing Act and regulations. Further, based on our examination and the procedures referred to above, nothing came to our attention to indicate that the City of Shakopee had not compiled with the aforementioned provisions of the Revenue Sharing Act and regulations. Shakopee, Minnesota April 26, 1984 MEMO TO: Mayor and Council FROM: John K. Anderson, City Admin. RE: Evaluation of Shakopee City Street System. DATE: April 27, 1984 INTRODUCTION Several month's ago Council authorized Westwood Engineering to complete an evaluation of the Shakopee City street system. The evaluation focused on those critical North-South streets that would play a key role in traffic management as part of the Down- town Redevelopment efforts. In addition, Council requested that the evaluation include anticipated growth North of the proposed by-pass so that the road system corresponded to planned future growth. ENGINEERING REPORT The attached report has been reviewed by the City Engineer and the City Administrator. The report will play a critical role _ in our Downtown Redevelopment Plans and in our street rehabilitation and preservation program plans. For this reason, the report needs to be considered carefully even though elements of it will not be implemented for a number of years. Staff recommends that the Council discuss the document briefly at its May 1, 1984 meeting, list questions that may need further research, and forward the document to the Planning Commission, Industrial Commercial Commission and the Downtown Committee for their recommendations. Because the report will play a critical role in our pavement rehabilitation and preserva- tion program, we have already distributed copies to the above mentioned Committees. We would like Council to urge the Planning Commission to deal with the report at their May 10th meeting, the ICC to deal with the report at their May 9th meeting, and the Downtown Committee to deal with the report at their May 2nd meeting. Council will then have the recommendations of these three bodies available for final action at its May 15, 1984 meeting. After Council action on May 15th, assuming final action has been taken on the policy package that represents the pavement rehabilitation and preservation program, the City Engineer can go forward with the Engineering for major street repairs in 1984. RECOMMENDATION City Staff recommends that Council ask the Planning Commission, ICC and Downtown Committee to review the document at their next regular meeting and report their recommendations to Council by Council's May 15, 1984 meeting. Evaluation of Shakopee City Street System. Page 2 April 27, 1984 ACTION REQUESTED Pass a motion referring to the Westwood Engineering report entitled, "The Evaluation of Shakopee's City Street System" to the Planning Commission, ICC and Downtown Committee respectively for their recommendation by May 15, 1984. 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(D w rt O n w b N h' n tD (D N• �j (n ft (n Fl • cn (D cn w m rt C w �• n rt p O (D OQ � W rh by • w m x r 0 w r r O O O o 0 0 4- 0 0 O O O O O O O O O r r r Un Ln Un A 4- -P- 1�0 %.0 %D 00 V ON C17 C C=7 z C O U'i r r 0o O O .P O O O O v O O rn O O O all 0 0 0 N O O O (n H H O (D fD O U] cn ( i (D (D rt rt n O M n b rt H. (D w rt O n w b N h' n tD (D N• �j (n ft (n Fl • cn (D cn w m rt C w �• n rt p O (D OQ � W rh by • w m x r 0 w r r O O O o 0 0 4- 0 0 O O O O O O O O O r r r Un Ln Un A 4- -P- 1�0 %.0 %D 00 V ON C17 C C=7 z C O TO: JOHN ANDERSON FROM: LOU VAN HOUT RE: MEMO OF 4-27-84, REGARDING SEWER ADJUSTMENT, AND POLICY #65 DATE: 5-1-84 After reading the memo described above I feel that there are some comments on the matter that are in order. Since the matter is on the Council agenda for tonights meeting I would ask if you would make this additional information available for that discussion. First of all, after discussing things with our billing people, I don't find any "conflicting versions of what was said at SPDC." The statements in the first paragraph of the 4-27-84 memo that are attributed to Mr. Wampach are consistant with what our billing people remember saying to him. The understanding that our people had of the City's policy for making sewer bill adjustments due to a water leak was: -get a comparison with the normal usage and then City staff would decide on the adjustment. Mr. Wampach is correct in relating that he was not told to go to City Hall until March 84: that would be the next period that a normal hill would he calculated for his sewer usage. There are a few comments on Policy #65 that may be relevant. 1. The Policy #65 applies to lawn watering both in the title and in the "i.e." 2. Policy #65 is directed at commercial, not residential sewer bills because commercial users are billed"summer sewer bills on Summer water usage. Residential users however are billed Summer sewer bills on Winter water usage and would not normally be expected to ever have a problem with lawn sprinkling that Policy #65 would have to address. 3. The wording of Policy #65 is a bit difficult to follow. Without presuming to be the one to interpret Policy #65, it appears to me that it is an attempt to provide an adjustment mechanism for a commerical user with a problem of high sewer bills due to lawn sprinkling; and, at the same time, to protect the City from costly claims dating back several years. This instance may be an opportunity to refine Policy #65 if that would help to avoid future problems. In this particular instance it is not a costly matter and the sewer usage actually was lower than that billed. This particular item began as a question over a water bill and the questions on sewer developed while discussing that water bill. It is easy to see how billing people get into a position of trying to explain sewer policy. We are wary of the big questions, but it is difficult to not try to guide someone to help resolve a small problem with a sewer bill that is dependent in one way or another on water usage. Please ask the Council to consider my comments in deciding this particular matter. Sewer charges are your jurisdiction and I will instruct our billing people to address questions from the public in that area in anyway that you prefer. `1f Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Sewer Service Refund for J. Wampach Date: April 27, 1984 Introduction & Background Mr. Wampach stopped in on 4/3/84 to ask about a refund on his sewer billing. He had a water leak that was repaired in May 1983. He re- lates that he has questioned SPUC several times since May of 1983 about an adjustment/refund but that SPUC told him that he would have to wait until March 84 for a comparison basis to adjust/refund the billing. Mr. Wampach states that SPUC did not tell him to come to City Hall for a refund/adjustment until March 84. The larger billing was $17.82. The current bill on the 83/84 winter is $7.75. The refund requested is June to March or 10 months at $17.82 - $7.75 for a total refund of $100.70. SPUC personnel related that Mr. Wampach did indeed question his sewer and water in the spring of 1983 and has brought it up several times since then. They stated that they told him that his sewer bill would remain at the higher amount until April 84 when the new consumption (winter usage) was used to recompute the bills, unless,he came to City Hall for an adjustment to his current billing. The attached policy does not allow staff to make refunds for any bill that has been paid. If Mr. Wampach had come to City Hall in May of 1983 the adjustment to his bill would have been made by staff in a routine manner. The policy was adopted to establish a cutoff point on how far back the City would go for making refunds and researching past occurances. Alternatives 1.) Approve refund 2.) Standby current policy 3.) Modify policy Recommendation Chose either alternative 1 or 2. The policy is still valid as is, but there are two conflicting versions of what was said at SPUC. Action Requested Move to approve/deny (cross out one) sewer service refund request of J. Wampach of $100.70. GV:mmr y F ADMINISTRATIVE POLICY NO. 65 Subject: Sewage Charges/Lawn Watering Date: January 19, 1982 Source of Authority: City Administrator/Council Action 1/19/82 The City will not rebate sewer bills already paid for water not flowing in the sewer, but will credit the difference (i.e. dif- ference between the average winter usage and summer sprinkling usage) to the bill(s) not yet paid (normally one billing period) provided the problem is resolved (new meter, additional meter for sprinkling or repair made). y9 MEMO TO: John K. Anderson FROM: Gregg M. Voxland RE: JEJ Project Funding DATE: April 26, 1984 A memo has been requested on funding alternatives for the $65,000 JEJ Project. This last appeared in the budget as $34,000 out of the Capital Equipment Revolving Fund. This fund is still a possibility. A second source is the new Capital Imporvement Fund being created out of the PIR Fund. The third possibility is the General Fund, either 1984 contingency or fund balance. There is a large enough fund balance to take out the $65,000 and still have over 30% of the 1984 General Fund budget in fund balance. There is $108,000 in General Fund contingency for 1984. Without verifying the numbers, there is probably enough left in contingency after salary adjustment to cover the JEJ project. Therefore, all three funds could provide the funding. The Capital Equipment and Capital Improvement funds would just have less resources available for other items in the future. The General Fund would need a budget adjustment, as would the other two funds. Al tnrn�ti.�o I. General Fund 2. Capital Equipment Revolving Fund 3. Capital Improvment Fund Recommend Alternative #3 The Capital Improvement Fund was set up to take care of these type of projects and is the most appropriate fund to finance JEJ. Council may want to consider, as part of the 1985 budget, transferring funds over the 30% target in the General Fund, fund balance into the Capital Improvement Fund. Action Requested Move that the JEJ drainage project be paid out of the Capital Improvement Fund. 9,L MEMORANDUM TO: John K. Anderson/City Administr r FROM: H.R. Spurrier/City Engineer RE: Tahpah Park Water & Sewer Service DATE: May 1, 1984 Introduction: The City must consider bids for the installation of the sewer and water service to Tahpah Park. Background: The City of Shakopee has incorporated water and sewer service for Tahpah Park in the City's Capital Improvement Budget the past three years. The project was conceived when the City entered in discussions with the Shakopee Jaycees in June, 1980, regarding a choice between parking lot improvements and water and sewer service. The water and sewer service was then estimated to cost $44,800.00. During 1981 there was little done on the project because Jaycee funding was not confirmed. In early 1982 Jaycee funding was confirmed and a preliminary analysis exposed an easement problem for the proposed facility. During 1982 and part of 1983 Jaycee members unsuccessfully attempted to secure easement for the proposed sewer and water service. The property owners north of Tahpah Park would not dedicate an acceptable utility easement for this service and the City would not condem the easement. The property owners were willing to rededicate part of the existing gas line easement but the City would be subject to the gas company requirements and would have insufficient room for construction and reconstruction of the Tahpah water and sewer service. Finally in late 1983 and with easement negotiations at an impass an alternative alignment was selected and design drawings prepared. On March 6, 19845 City Council authorized staff to advertise for bids and the bids were received April 6, 1984. A copy of the bid tabulation is attached. Concurrent with the project the City staff had met with Clete Link and Joe Notermann on February 27, 1984, to discuss develop- ment options on the property north of Tahpah Park. Mr. Link discussed the concept of temporary lift stations with City Council on March 6th and City Council agreed to consider temporary lift stations as a method of serving parts of Shakopee. While the Tahpah Park Water & Sewer Svs. May 1, 1984 Page -2- project for. Tahpah Park was being advertised, other discussions with Mr. Link and Mr. Notermann continued because the capacity of the sanitary sewer system serving this development was questioned. Preliminary analysis of this problem made it necessary for the developers to serve the parcel with a temporary lift station. Staff has prepared a preliminary estimate of the cost of such a station and compared.it to the proposed facility. That analysis is attached and shows an estimated savings between $18,000.00 and $20,000.00. The principle difference between the two systems is timing. The bid system is proposed for operation during the summer of 1984. The alternative system would be in operation in 1985 or at the latest 1986. With such significant savings by connecting to alternative system the City would be unwise to construct its own facilities. It is therefore the recommendation that the bids for the Tahpah Park Sewer and Water Service be rejected and plans made to connect to the proposed lift station serving the parcel north of Tahpah Park. Action Rcquestcd: 1. A motion to reject the bids submitted for Tahpah Park Sewer and Water Service, Contract No. 84-3. 2. A motion to direct staff to prepare a letter apologizing to bidders for the delay and detailing the reasons for not awarding this contract. HRS:cah Attachment OFFSITE SEWER SYSTEM Units Quantity 1. Pump 250gpm x 50' Head EA 2 2. Wetwell & Piping LS 1 3. Controls LS 1 4. 6" Force Main LF 1,050 CITY SHARE 50 = 0.20 ($42,600) (0.20) = $8,520.00 ONSITE SEWER SYSTEM Unit Price Total $ 5,250 $1.0,500 9,500 9,500 10,000 10,000 12 12,600 TOTAL: $42,600 Less Bid Cost Total Difference TOTAL: $19,290.00 ( 12,637.50) +$ 65652.50 $19,290.00 ( 25,846.41) ($ 6,556.41) Units Quantity Unit Price Total 1. 6" PUC Drain Line LF 1,002 $ 10 $10,020 2. Cleanout EA 10 75 750 TO'T'AL: $10,770 Recommended Bidder Low Bidder Offsite Sewer $-��- Onsite Sewer 10,770.00 Less Bid Cost Total Difference TOTAL: $19,290.00 ( 12,637.50) +$ 65652.50 $19,290.00 ( 25,846.41) ($ 6,556.41) NO OFFSITE COST OFFSITE WATER SYSTEM ONSITE WATER SYSTEM Recommended Bidder 1. 2" Air Relief Valve (req'd by SPDC) 2. 2" PE Water Service 680 LF 3. Watermain Tap & Fittings 4. Water Meter 5. Seed & Mulch .4 AC Low Bidder $ 1,152.00 $1,954.00 7,480.00 3,576.80 970.00 712.00 550.00 515.00 372.00 400.00 TOTAL:$10,524.00 $7,157.80 Recommended Bidder Low Bidder Onsite Water $10,524.00 $ 7,157.80 Less Bid Cost 35,933.00 20,393.63 Total Difference: ($25,409.00) ($13,235.83) SAVINGS (AMOUNT SAVED) Recommended Bidder Low Bidder Sewer System $ 6,552.50 ($ 6,574.41) Water System ( 25,409.00) ( 135235.83) Total Difference: ($18,856.50) ($19,810.24) BID OPENING April 6, 1984 10:30 A.M. Shakopee, Minnesota TAHPAH PARK SEWER AND WATER SERVICE Planholder/Address Bid Amount Bond Arcon Const. P.O. Box 57 No Bid Mora, MN 55051 D.H. Blattner & Sons 1 South Wabasha No Bid St. Paul, MN 55101 Ceca Utilities, Inc. 1.2358 River Ridge Blvd. $70,968.00 5% Bond Burnsville, MN 55337 Acknlg. Add. Channel Construction Route 2, Box 53 No Bid Isle, MN 56342 Crossings, Inc. Box 10 $51,187.72 $5000 Bond Prior Lake, MN 55372 Acknlg. Add. Encon Utilities P.O. Box 1091 $64,150.75 5% Bond Burnsville, MN 55337 Acknlg. Add. G.L. Contracting $88,639.89 5% Bond P.O. Box 346 $5000 min. Hopkins, MN 55343 Acknlg. Add. S.M. Hentges & Sons No Bid 1523 W. 3rd St. Shakopee, MN 55379 Husnik Sewer Services 281 W. Cottage Place No Bid Shoreview, MN 55112 F. F. Jedlicki, Inc. $59,819.00 $5000 Bond 14203 W.. -62nd St. Acknlg. Add. Eden Prairie, MN 55344 Richard Knutson No Bid 201 Travelers Trail Burnsville, MN 55337 S. J. Louis Const P.O. Box 488 No Bid St. Cloud, MN 57302 *Denotes bond did not conform to specification requirements BID OPENING April 6, 1984 10:30 A.M. TAHPAH PARK SEWER AND WATER SBee, Mir Planholder/Address Bid Amount :. . 0 & P Contracting Box 506 Osseo, MN 55369 $48,502.04 5% Bond Acknlg. Add. Orvedahl Const., Inc. 7711 Country Club Drive Minneapolis, MN 55427 No Bid T & S Excavating 2044 Chamber St. Paul, MN 55109 $48,570.50 $5000 Bond Acknlg. Add. Waldor Pump & Equipment 9700 Humboldt. Ave. S. Minneapolis, MN 55431 No Bid - Water Products Co. 15801 West 78th St. Eden Prairie, MN 55344 No Bid Widmer Bors. Inc. P.O. Box 218 Spring Park, MN 55384 $83,291.00 $5000 Acknlg. Add. MEMORANDUM TO: John K. Anderson/City Admi FROM: H.R. Spurrier/City Enginee RE: Water and Sewer Service to DATE: May 1, 1984 Introduction: Additional factors affect the total cost of the proposed water and sewer service for Tahpah Park. Principle factors are offsite adjacent water and sewer mains that might be assessed to Tahpah Park in the event the City undertakes the construction of these facilities using the Chapter 429 Improvement Process. Background: If the Chapter 429 Process is used, then the Tahpah Park frontage would benefit from the construction of watermain and sanitary sewer built along the alignment of 13th Avenue. There is approximately 1,300 feet of watermain frontage and 980 feet of santiary sewer frontage. The estimated front foot cost of sanitary sewer would $18.00. The sanitary sewer benefit to Tahpah Park if assessed would be $17,640.00. The estimated front foot cost of watermain is $17.00. The estimated assessed cost for 1,300 feet of watermain would be $22,100.00. The total benefit for front foot cost to the City would be $39,740.00. On the other hand, if the City of Shakopee had water and sewer service to Tahpah Park the City would not benefit by these improvements just as Air Products did not benefit from the construciton of Valley Industrial Boulevard South in a recent assessment appeal. The alternative to paying this estimated assessment would be a requirement in the developers agreement that these improvements be a cost of the subdivision and that none of the cost of these improvements be assessed to Tahpah Park. If on the other hand there would be plans on the part of the developer to assess the City for that frontage, the City should benefit no more than the amount of the low bid. This benefit should include any participation in the temporary lift station. The fact that Tahpah Park benefits from the construction of these improvements eliminates any difference between the bid and using the developers lift station. In fact, by using the bid the City would be able to use the facilities during 1984 and if the City used the developers lift station, the City would have those facilities available until 1985. On the other hand, if the developer is willing to waive assessment of Tahpah Park and absorb that cost in the subdivision, the City should be willing to participate in the cost of the lift station provided such cost is reasonably close to the estimate already detailed. Should there be any questions regarding this matter they can be discussed at the meeting. HRS:cah ' C� 190 U; �SArJITOc�cACEJA7%:-� \`00 TA H P A H-- -- `��A�� PARK ._CORPORATE LIMITS 1 JACKSON TOWNSHIP 1 1 1 9/' MEMORANDUM TO: John K. Anderson/City Adm FROM: H.R. Spurrier/City Engine RE: Trunk Highway 101 Bypass DATE: April 27, 1984 Introduction: Pursuant to direction of City Council, I have received pro- posals from three firms for appraisals for properties to be acquired under the Right -of -Way Reservation Act Loan Fund administered by Metropolitan Council. Background: I have received proposals for the appraisal of six parcels to be acquired in the bypass right-of-way. The three firms submitting these proposals are on the list of qualified appraisers approved by Minnesota Department of Transportation and are recommended for this work. Parcel 1 and 2 must have two appraisals because the estimated value exceeds $100,000.00. The proposals are as follows: Firm Parcels Amount Shenehon & Associates, Inc. 1 & 2 $1,150.00 Peter Patchin & Associates 1 & 2 $1,800.00 Ken Lewis & Associates 3, 4, 5 & 6 $1.,200.00 The fee the City pays for these appraisals will also be reim- bursed by the loan. It is my recommendation that these firms be authorized to proceed for the fees not to exceed the amounts listed above. In this process the property owners must be advised that the City will pay up to $300.00 in appraisal fees if the property owner prefers an additional appraisal. This amount will also be reimbursed by the loan. Action Requested: 1. Authorize the following firms to proceed pursuant to their proposal. A. Shenehon & Associates, Inc. for $1,150.00. B. Peter Patchin & Associates for $1,800-00- C. Ken Lewis & Associates for $1,200.00. TH101 Bypass R -O -W April 27, 1984 Page -2- 2. Authorize staff to offer property owners an amount not to exceed $300.00 for each parcel acquired in this process. HRS:cah Attachment I`/� /j ,� j 9� �a� •t ,Ti 411 i 1 , 7 1 •rv, a �� f`/ � •_�, ,�q, .. AIF .� �• ' � h � f, Is s 9 '0 40, PARCEL '�:. , ` S -:•� �.. ,f ,�-\ -'2 '/I - -AVE' _. PARCEL 2 a,�:, l 1'.is (,1 14 �I $,-It IAN. ri l a4k-A" l 800 0 800 1600 scale fee t —9— PAR -10- MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Automated Election Equipment DATE: April 27, 1984 Introduction The Scott County Auditor recently invited clerks from the County to his office to view a punch card voting system. I would like the Council to consider the purchase of a punch card voting system at this time in order that it be available for the upcoming primary and presidential elections. Background The County Auditor, as well as some clerks within Scott County, are exploring the possibility of acquiring a punch card voting system. The advantage of this type of a system is the automatic counting of ballots. Currently under consideration by staffs, for recommendation to their governing bodies, would be the County purchasing the computer, printer and reader for counting of the ballots with the cities and townships purchasing the voting booths, vote recorders, ballot transfer cases and ballot boxes. The County would pay for their investment through taxes or apportioning the cost to the county governmental jurisdictions based on registered voters. This has not been determined yet. Estimated Cost to City Because there are a couple of systems under consideration, the following figures should be considered approximate, but will give you an idea of the cost involved. Shakopee share of county expense ($13,500.00) Ad valorem $ 4,433.00 Registered voters 3,075.00 43 Voting booths w/vote recorder @ $275 11,825.00 5 Demo vote recorders @ $56 280.00 43 Vote recorders without voting booths @ $110 4,730.00 5 Ballot transfer cases @ $46.95 235.00 $ 5,245.00 Under consideration are the Precinct Election Processing System and the Thornber Group. Both approved by the Secretary of State. Both would expedite the counting process. After the polls close at 8:00 p.m., the ballots would be counted and examined for write-ins, absentee ballots processed and all ballots would be then taken to the County for counting. The voter cards will be counted at the rate of 600 per minute. It is estimated that the whole county can be counted by 11:00 p.m. vs. 6:00 a.m. The savings to Shakopee to help defray initial expenditures are 45 counters X 5 hours X $3.35/hour = $753.00 for Presidential Election plus one-half again as much for the primary. Automated Election Equipment Page Two April 27, 1984 Because the voter turn out for city elections is light, the number of judges needed and time spent counting ballots is less than for a general election. Also there are costs for supplies, programming and assembly of the voter recorders. I, there- fore, don't see much savings, if any, in using the automated election equipment for city elections. For consistency, I would expect that we would use the automated election equipment both for state and city elections. Alternatives If Scott County decides to acquire the automated election equipment for counting ballots: 1. Purchase vote recorders and ballot transfer cases for upcoming elections at approximately $5,245.00, using existing voting booths. 2. Purchase voting booths with vote recorders and ballot transfer cases for upcoming elections at approximately $12,340. 3. Continue to use paper ballots. 4. Explore purchasing our own equipment for counting ballots as well as items in 1 or 2 above. Recommendation I recommend purchasing some automated election equipment at this time. It is becoming more difficult to find an adequate number of election judges who are willing to work until 3:00 or 4:00 a.m. The costs have come down over the years for the equipment. There is $20,000 in the 1985 Capital Equipment budget for voting equipment. The City Administrator has advised me that there are revenue sharing dollars in the general fund that could be utilized in 1984. In essence I am requesting that the 1985 Capital Equipment funds for election equipment be spent in 1984. We can continue to use our own voting booths until they need to be replaced, then we can purchase voting booths made for the vote recorders, alternative No. 1. Or we could purchase the voting booths with vote recorders now, alternative No. 2. This would be $25-$35 per booth cheaper in the long run, but would require more capital outlay now. I also prefer the county acquiring the computer, printer and reader and all townships and cities bringing their voted ballot cards to the county for counting. I see no reason why we need to acquire the equipment, also. Action Requested Approve the acquisition of Automated Election Equipment for the 1984 elections and direct staff to prepare a more accurate cost estimate for Council approval. JSC/jms A DEMONSTRATOR VOTE RECORDER WILL BE AVAILABLE TUESDAY. STOP IN OR COME TO THE MEETING A LITTLE EARLY. 9 K MEMO TO: Mayor and Council FROM: John K. Anderson, City Admin. RE: Managing Underwriter Services. DATE: April 27, 1984 INTRODUCTION The Shakopee City Council, at its special April 24, 1984 meeting, reviewed proposals from three financial consulting firms. One of those firms, Miller and Schroeder, withdrew their proposal and asked that the City consider employing them as Managing Underwriter rather than financial consultant. Council directed Staff to prepare a memorandum regarding the services that might be provided under such an arrangement, and to present the information at Council's May 1, 1984 meeting. BACKGROUND Attached is a letter from James R. Casserly of Miller and Schroeder Municipals, Inc. Mr. Casserly's letter sets forth the services, fees and personnel that would be involved in a contractual arrangement with the City of Shakopee should the City hire Miller and Schroeder as Managing Underwriters. The key paragraph in the letter is the one entitled, "Continuing Relationship" on Page 2. This paragraph would be implemented by Item No. 1 under the following paragraph entitled, "Authori- zation and Cancellation". The question for City Council is whether Council wants to enter into a permanent relationship with Miller and Schroeder as Managing Underwriter at this time. Clearly the agreement proposes a 30 -day written notice for revocation of the agreement; however, the intent is to establish a lasting relationship as Managing Underwriter. The price for this type of relationship is the City's commitment to recommend using Miller and Schroeder as the Underwriter for revenue bonds in the project area (project area number 1 encompasses the Northern third of Shakopee stretching from the Western City limits to the Eastern City limits. This area encompasses all of the areas that will probably have businesses or industries that would use revenue bonds. City Staff has made a cursory check of the community's listed by Miller and Schroeder as examples of community's employing them as Managing Underwriter. Minneapolis, Fridley and St. Louis Park all indicated they used Miller and Schroeder in this fashion; however, the individuals our Finance Director talked to were not familiar with the term Managing Underwriter. All three Cities indicated they were pleased with the services provided by Miller and Schroeder. In addition, I spoke with the City Manager from Minnetonka and he confirmed that Minnetonka was pleased with the insured revenue bond approach used by Miller and Schroeder as part of the Carlson project improvements. We also learned that the fees paid Miller and Schroeder for that 7.8 million dollar 7k Managing Underwriter Services Page 2 April 27, 1984 project were less than 3%. The reduced fee was obtained by negotiating the amount with Miller and Schroeder. ALTERNATIVES 11 Adopt the proposal submitted by Miller and Schroeder dated April 27, 1984 as presented. This alternative would establish a formal relationship between the City and Miller and Schroeder which would serve as the City's Managing Underwriter for redevelopment project number 1 which would commit the City to recommending Miller and Schroeder as Underwriter for all revenue bonds issued in that project area. 21 Employ Miller and Schroeder as Managing Underwriter for tax increment financing District No. 4 and the refinancing of tax increment District No. 1 only,in the Minnesota River Valley Housing and Redevelopment Project No. 1. This alternative would enable the City to maintain the services of Jim Casserly and thus enhance the continuity of consultants working on these two projects. It would also allow the City the opportunity to evaluate the services of Miller and Schroeder as Underwriters for two specific projects having revenue bond potential. 3] Drop the idea of employing Miller and Schroeder as Managing Underwriters altogether. This alternative would mean we would be without the services of Mr. Casserly and Mr. Gray unless we requested that our bond Attorneys, O'Connor and Hannon, employ them so that their expertise will be available as part of the financial team packaging these two large projects. Mr. Casserly has stated that they have a relationship with O'Connor and Hannon that would allow them to provide this kind of assistance; however, there would be a charge for their services. 41 Open up the field to all Underwriters by using the expertise of our Financial Consultants, Springsted, Inc., and select the Underwriter offering the best overall package of services and fees charged. RECOMMENDATION Staff recommends Alternative No. 2, with the commitment by the City to evaluate a broader relationship with Miller and Schroeder as Managing Underwriter after the City has observed their performance in refinancing tax increment District No. 1 and packaging tax in- crement District No. 4. This alternative will also give us an opportunity to discuss in depth the pros and cons of a Managing Underwriter relationship with Miller and Schroeder with our Financial Consultant. Staff was unable to accomplish this because the proposal Managing Underwriter Services Page 3 April 27, 1984 from Miller and Schroeder did not arrive until noon on Friday, April 27, 1984. ACTION REQUESTED 11 Pass a motion authorizing Miller and Schroeder to proceed immediately to perform the services outlined in Mr. Casserly's letter of April 27, 1984 at a fee of (this rate should be negotiated Tuesday night) for the refinancing of tax increment District No. 1 and the packaging of tax increment District No. 4 in the Minnesota River Valley Housing and Redevelopment Project No. 1. Toll Free Minnesota (800) 862-6002 To Free Other States (800) 328-6122 P 'ma. �rlr' �ti.. .j <, APR 2 7 1984 CITY OF Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831-1500 April 27, 1984 Mr. John Anderson City Administrator City of Shakopee City Hall 129 East First Avenue Shakopee, MN 55379 RE: Services to be Performed by Miller & Schroeder Minnesota River Valley Housing and Redevelopment Project No. 1 Dear Mr. Anderson: INTRODUCTION The City of Shakopee has now been designated as the site for a horse racing facility and, in anticipation of that project and other projects, approved expansion of an existing project area now known Minnesota River Valley Housing and Redevelopment Project No. 1. Additionally the City gave concept approval to Tax Increment District No. 4. The City has also examined the availability of increments for authorized project expenses from the "K -Mart" tax increment district. Finally, the City has entered into a Contract For Private Development with Minnesota Racetrack, Inc. The City has explored the option of issuing tax increment revenue bonds, which are not backed by the full faith and credit of the City, to finance the improvements necessitated by the racetrack and related developments. In addition to not absorbing the City's debt capacity, the revenue bonds being proposed may have a higher bond rating and a lower interest rate than the City's general obligation bonds. Finally, using a revenue bond approach puts the responsibility for the success of the project clearly on the developer, who should be the party assuming the greatest risk. SCOPE OF SERVICES To proceed as rapidly as possible, the City should retain Miller & Schroeder Municipals, Inc. to design, structure, and purchase the revenue bonds if the City so chooses to issue them. Once Miller & Schroeder is authorized to proceed, they will do the following: Headquarters: Minneapolis, Minnesota Branch Offices: Downtown Minneapolis • Solana Beach, California • Northbrook, Illinois • St. Paul, Minnesota • Naples, Florida • Carson City, Nevada Member of the Securities Investor Protection Corporation 9 /-< Mr. John Anderson April 27, 1984 Page Two 1. Analyze the number and size of revenue bond issues that will be needed to accomplish the stated objectives of the redevelopment and tax increment plans. We will analyze whether the bonds should be short term or long term; whether a single issue should be done immediately and then rolled over into a larger issue this fall; whether an advance refunding should be a separate issue or part of a larger issue. 2. Prepare disclosure documents "the preliminary and final official statements" for the benefit of potential and actual purchasers of the bonds as required by federal and state securities laws. 3. Obtain the highest possible rating on the bonds from Standard and Poor's Corporation. A "AAA" rating, the highest possible, will be our objective. 4. Work with an insurance company, probably St. Paul Fire and Marine, to insure the bonds and secure the highest possible rating. 5. Work with the City's bond counsel, O'Connor and Hannan, in the preparation of all documents relating to the bonds and the project. 6. Register the offer and sale of the bonds (or obtain exemptions from registration requirements) in those states in which the bonds are proposed to be offered for sale and sold. 7. Work with bond counsel and City staff to amend the "K -Mart" tax increment district so that the available increments can be utilized for authorized project costs. 8. Partition the parcels in Tax Increment District No. 4 so that there is no overlap of parcels between the adjacent tax increment districts. 9. Work with bond counsel and City staff to complete the negotiations of the security agreements with Minnesota Racetrack, Inc. The security provisions must be in order and acceptable to the City before the City should proceed. This negotiation process should be initiated immediately. 10. Work with the City's financial consultant, Springstead, Inc. Any general obligation bonds will be the responsiblity of Springstead, and Miller & Schroeder will assist in every way possible, including providing any analysis and financial data that they have prepared for the revenue bond financings. Mr. John Anderson April 27, 1984 Page Three FEES The fees for Miller & Schroeder to act as underwriter with respect to the revenue bonds is proposed to be three percent of the principal amount of the bonds. This fee includes providing all of the services listed above. If the City does not authorize the issuance of the bonds, or the City issues general obligation bonds rather than revenue bonds, then no fee will be owing to Miller & Schroeder. If Miller & Schroeder wisps to retain an underwriter's legal counsel, then Miller & Schroeder shall be responsible for all the legal fees of its own counsel regardless of whether or not the revenue bonds are issued. All other costs of issuance, including bond counsel fees, city attorney fees, printing expenses, financial consultant fees, surety fees, rating agency fees, trustee and paying agent fees, registration and filing fees, will be paid from an initial disbursement of the proceeds of the bonds. DESIGNATED PERSONNEL A number of people from Miller & Schroeder will be working to accomplish the services outlined above. Jim Casserly has been designated by Miller & Schroeder as its principal contact person with the City, and he will participate in the coordination and delivery of all services. Mr. Casserly will also be involved in all negotiations with Minnesota Race- track and will, at the City's direction, act as liaison with the appropriate parties. Other employees of Miller & Schroeder who will be involved in the project include: Steven Emerson, George McMahon, Jeffrey Molde, Tim Long, Paul Ekholm, and Richard Graves. CONTINUING RELATIONSHIP In addition to acting as underwriter for the proposed revenue bonds, Miller & Schroeder wishes to be designated as the managing underwriter for the City's Redevelopment Project No. 1. In addition to providing all of the above services, Miller & Schroeder will specifically provide the services of Jim Casserly and Dick Graves for any project or program analysis. Miller & Schroeder will provide the City with any financial "runs" it makes to determine the amount of public investment and the feasibility of a project or program. There will be no fee for this service, but the City will recommend using Miller & Schroeder as the underwriter for revenue bonds in the project area. AUTHORIZATION AND CANCELLATION This agreement can be revoked by either party for any reason with a 30 day written notice. In order for Miller & Schroeder to commence, they should have a letter of authorization from the City simply stating the following: 1. Miller & Schroeder is the managing underwriter for Redevelopment Project No. 1; Mr. John Anderson April 27, 1984 Page Four 2. Miller & Schroeder should proceed immediatley to perform the services outlined and for the fees described in the Letter of April 27, 1984. CONCLUSION Miller & Schroeder is extremely pleased to be able to play a supporting role in the City's development. We look forward to a very satisfactory relationship. Very truly yours, MILLER & SCHROEDER MUNICI LS, INC. a es R. Casserly V'ce President JRC/nf Memo To: John K. Anderson, City Administrator From: Marilyn M. Remer, Sr. Acct'g. Clerk Re: Summer Flex -Time Schedule Date: April 27, 1984 Introduction & Background Last summer the Council approved a Flexible working schedule expanding the hours City Hall was open in the summer. It gave better access to the public and permitted more efficient and practical use of individual time during the summer months. Several employees who utilizedthe option are requesting the Council again establish Summer Flex -Time effective May 29, 1984 through August 31, 1984, with City Hall's summer hours to be 7:30 A.M. - 4:30 P.M. City Hall will continue to be staffed by appropriate supervisory personnel with the Flex -time schedules approved by Department Heads. Last summer's Flex -time worked well, increased staff morale and accomodated many contractors. It should be pointed out that since this year's con- struction has started, many contractors are already arriving at City Hall before 8:00 A.M. to conduct business. Alternatives 1. Establish a 1984 Summer Flex -time Schedule. Set City Hall hours at 7:30 A.M. - 4:30 P.M. with Department Heads to approve scheduling. 2. Do not establish Summer Flex -time with City Hall hours remaining 8:00 A.M. - 4:30 P.M. Action Requested Move to authorize Flexible scheduling for City Hall employees commencing May 29, 1984. MEMO TO: City Council FROM: LeRoy Houser/Building Official RE: Detain Dept. Car DATE: April 26, 1984 Introduction: The red Ford I had is scheduled for the auctioners block. I think it would be best to keep it another season for our temporary help. It would be cheaper than paying mileage. Action Requested: Do not auction off the red Ford. LH:cah llb MEMO TO: Mayor and Council FROM: John K. Anderson, City Admin. RE: Joint and Cooperative Agreement for Use of Personnel and Equip- ment During Emergencies - Regional Mutual Aid Association. DATE: April 30, 1984. INTRODUCTION The City received a copy of the attached Public Works Mutual Aid Proposal on April 24th. On April 26th St. Anthony and New Brighton were struck by tornadoes. Both of the City Managers from St. Anthony and New Brighton stated that they simply got on their phones and called around for assistance from neighboring communities. While the assistance was gladly provided, there was no systematic approach towards obtaining specific types of equipment and normally communities that re- sponded had to go through some type of authorization process before the equipment was sent to the scene of the tornadoes. In June of 1981, Roseville experienced this same type of situation when a tornado left a mess in their community. Since that time Roseville has been working with ten other communities to form the Regional Public Works Mutual Aid Association which developed the proposed agreement attached. EMERGENCY RESPONSE PROBLEMS One of the ever present problems during such emergencies as tornadoes, floods and chemical spills is the ever need to have the proper type of equipment to respond to the disaster. Presently no one given community knows what specific equipment neighboring communities may have available to respond to a disaster call. Clearly, every community does not have a wood chipper or a bucket truck, tools that are extremely useful during clean-up. The Roseville proposal would streamline the process because a Public Works Director or City Administrator would not have to call City after City looking for a wood chipper. Roseville and ten other Cities have formed the Regional Public Works Mutual Aid Association and signed the attached Mutual Aid Agreement. The Association has extended an invitation to all Metropolitan area Cities and Counties to join the Associa- tion. When City Officials sign the Joint Powers Agreement, they allow Public Works Directors to respond to a call for help with- out authorization from a City Council or City Manager. The Association will provide members a list of equipment owned by each City and an emergency number where officials can be reached at night or on weekends. Joint and Cooperative Agreement for Use of Personnel and Equip- ment During Emergencies - Regional Mutual Aid Association. Page 2 April 30, 1984 Mutual Aid Agreements among Cities are not new. Cities have been helping each other in Police and Fire emergencies for years under similar Mutual Aid Agreements. The Cities, under the Agreement, would not charge each other for help unless equipment broke down as a result of the disaster or the City struck by the disaster were to receive special Federal or State funds. ALTERNATIVES 11 Join the Regional Mutual Aid Association by executing the attached Joint and Cooperative Agreement for use of personnel and equipment during emergencies. The City should gain by entering such an agreement. It clarifies procedures, insurance questions, and finan- cial questions when Communities assist one another in an emergency. The cost to the City is the $10.00 annual fee which is used to maintain the Association's Data File on equipment and attendance at one or more meetings per year. 21 Do not enter into any formal Mutual Aid Agreements, but continue on as in the past by using the informal network of relationships established between Cities in Scott County. This alternative is less bureaucratic and probably would serve Shakopee's needs for most disasters. For disasters the size of those suffered by St. Anthony and New Brighton, Council should know that those communities had contacted up to fifteen adjoining Cities asking for assistance, this represents more Cities than we have informal relationships with at the present time. Continuing with an informal arrange- ment would save the modest cost in a bureaucratic require- ment of annually updating our equipment available in emergencies to other Mutual Aid Cities. RECOMMENDATION The City Engineer, Public Works Director and I all recommend that the City enter into the proposed joint and cooperative agreement for use of personnel and equipment during emergencies (Document attached). This type of document is not foreign to City Council because we currently have Mutual Aid Agreements with several Cities for Police and Fire Services and Scott County is working on a similar agreement for the Police Departments in Scott County and the Sheriff's Department. Joint and Cooperative Agreement for Use of Personnel and Equip- ment During Emergencies - Regi.onal. Mutual Aid Association. Page 3 April 30, 1984 ACTION REQUESTED Approve Resolution No.2253 , a Resolution authorizing joint and cooperative agreement for use of personnel and equipment - Regional Mutual Aid Association and authorize the appropriate City Officials to execute said agreement. RESOLUTION NO. 2253 A RESOLUTION AUTHORIZING JOINT AND COOPERATIVE AGREEMENT FOR USE OF PERSONNEL AND EQUIPMENT - REGIONAL MUTUAL AID ASSOCIATION BE IT RESOLVED by the City of Shakopee, as follows: WHEREAS, the City of Shakopee desires to become a member of the Regional Mutual Aid Association and its is its authorized representative, and; its alternative representative, and; WHEREAS, a mutual need exists between members of the Regional Mutual Aid Association to share and assist one another in the areas of emergency, disaster control, and mitigation, and; WHEREAS, the City of Shakopee considers it to be in the best interests of the City to enter into a mutual agreement with the other members of the Regional Mutual Aid Association. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shakopee enter into agreement with the Regional Mutual Aid Association and hereby authorizes its to represent the City of Shakopee in this association and the is authorized to sign said agreement in behalf of said City o Shakopee. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this 15th day of April, 1984. Mayor o -f Tie City o -f S1iako-pee ATTEST: City Clerk Approved as to form this 15th day of May , 1984. City Attorney a JOINT AND COOPERATIVE AGREEMENT FOR USE OF PERSONNEL AND EQUIPMENT DURING EMERGENCIES APS? 2 14 1984 REGIONAL MUTUAL AID ASSOCIATION I. PURPOSE The City/County recognizes that it has authority pursuant to the provisions of the Joint Exercise of Powers Act, Sec. 471.59, Minnesota Statutes, to enter into an agreement to jointly and cooperatively exercise a power common to each of the con- tracting powers, the result being to establish a regional Mutual Aid Association representative of the various communities with authority and responsibilities relat- ing to utilization of resources to counteract natural and man made disasters common to all communities, together with power and authority to implement such services as set forth. II. DEFINITION OF TERMS For the purposes of this Agreement, the terms defined in this section shall have the meanings given them. Subd, 1. "Party" means a governmental unit which is a party to this Agreement. Subd. 2. "Eligible party" meansa governmental or corporation unit which is entitled to become a party to this Agreement, at its own option. Subd. 3. "Requesting party" means a party which requests assistance from other parties. Subd. 4. "Responding party" means a party which provides assistance to a re- questing party. Subd. S. "Assistance" includes personnel, materials and equipment. Subd. 6. "Requesting official" means the person who has been designated by the requesting party to request assistance from other parties. Subd. 7. "Responding official" means the person who has been designated by a party to determine whether and to what extent that party should provide assistance to a requesting party. Subd. 8. "Emergency" means a sudden and unforeseen situation requiring immediate action beyond the requesting partys' capability. III. PARTIES Subd. 1. The parties to this Agreement shall consist of the members of the Re- gional Mutual Aid Association. Upon the adoption of a resolution by its governing body, an executed copy of this Agreement shall be forwarded by the member party to- gether with a certified copy of the resolution authorizing the Agreement. Subd. 2. The Secretary of the Regional Mutual Aid Association shall maintain a current list of the parties to this Agreement and, whenever there is a change in the parties to this Agreement, he shall notify the designated responding official of each of the parties of such change. Subd. 7. A responding party shall be responsible for its own personnel, equipment and materials and for injuries or death to any personnel or damage to any such equipment or materials, except that unused equipment and materials pro- vided by the responding party shall be returned to the responding party by the requesting party when circumstances permit this to be done. The requesting and responding parties may review any equipment repaired to determine if such repair was directly related to the emergency operation. If mutually agreed that repairs are required, they shall be the responsibility of the requesting party. Any dis- agreement which cannot be resolved by the responding and requesting parties should be resolved by a committee established from the Regional Mutual Aid Association. Subd. 8. The responding party shall maintain such records of the cost of labor, equipment and materials provided; and hours of work or operation as deemed necessary for recovery of costs in the event the incident becomes eligible for Federal or State Disaster Assistance. If declared eligible, these costs shall then be reimbursed by the requesting party in full or in a prorate share of assistance provided. Subd. 9. The requesting party shall not be responsible for any injuries, losses or damages to persons or property arising out of the acts of any of the personnel of a responding party. Nor shall the responding party be responsible for injuries, losses or damages arising out of the acts of any of the personnel of the requesting party or the personnel of any other responding party. Subd. 10. Technical service and assistance of non -emergency nature may be requested and/or provided by the parties to this Agreement. V. INSURANCE Each party to this Agreement shall maintain insurance policies covering per- sonal and public liability in the amount of not less than $300,000 for each of the above mentioned risks and Worker's Compensation for its personnel. Said policies shall cover damage or injury caused by negligent operation of its vehicles while operating under the terms of this Agreement outside of its corporate limits or contract areas. Each member shall furnish the association with a Certificate of Insurance on the policies in force, or letter stating self insurance at said limits. VI. WITHDRAWAL AND TERMINATION Any party may withdraw at any time upon thirty (30) days written notice to the Secretary of the Regional Mutual Aid Association; such a party may become a party if later entering into this Agreement. The Secretary of the Regional Mutual Aid Association shall thereupon give notice of such withdrawal, and of the effective date thereof, to all other parties, as hereinbefore provided. -3- ODNSTITJTION AND BY-LAWS OF THE RDGIONAL MUTUAL AID ASSOCIATION ARTICLE I Name and Purpose Sec. I This organization shall be known as "The Regional Mutual Aid Association". Sec. II The purpose of membership in this association shall be to assist one another in an emergency, to exchange ideas of equipment and methods of dealing with emergencies, and to protect the lives and property of our respective areas in the case of any emergency or disaster. ARTICLE II Membership Sec. I Membership in this association shall refer to public works departments, or its equivalent department. Sec. II Any public works department in the area that can be of reciprocal service to the other members of said organization, and are from incorporated Villages, Cities, or Counties, and are approved by a simple majority of the membership shall be eligible for membership in this association. Sec. III The following shall be known as members of this association as of January 1, ARTICLE VI Elections Sec. I The election of officers shall be held at the regular meeting of each year. This election shall be by secret ballot. Sec. II The officers of the association shall be elected for a term of two years. Sec. III In the event of a vacancy occuring in the office of the president, the vice president will succeed to that office. The president will appoint replacement officers for all vacancies. ARTICLE VII Committees Sec. I The association shall have the following annual committees: Executive; Film and Training Aids, and Safety. Sec. II Any committee shall have the authority to request assistance from any members of the association. Sec. III It shall be the duty of the Executive Committee to handle all matters that pertain to state legislation on matters of importance to the association. Sec. IV It shall be the duty of the Film and Training Aids Committee to preview all new equipment training films and training aids and make recommendations to the association regarding purchase. This committee may be charged with maintaining a film and training aid library and schedule the use by members only. Sec. V It shall be the duty of the Safety Committee to keep all members advised of new safety practices and equipment. ARTICLE VIII Amendment and Dissolution Sec. I No amendment shall be made to these By -Laws unless proposed at the regular meeting in writing. Sec. II An amendment requires a two-thirds majority vote of the entire membership for acceptance. Sec. III This association may be disbanded by a three-fourths vote of the entire membership of the association, and a published or served notice shall be given to all members for that purpose at least one month before such a vote shall be taken. WA=9 7T WESTWOOD PLANNING & ENGINEERING COMPANY April 27, 1984 Mr. H. R. Spurrier City of Shakopee 129 East First Avenue Shakopee, MN 55379 RE: Evaluation of Shakopee's City Street System Dear Mr. Spurrier: l4estvood Planning & Engineering Company is pleased to present this evaluation of Shakopee's residential area street system serving the areas north of the proposed Shakopee bypass and vest of Marschall Road. Our findings indicate that the present system of streets and roads provides adequate capacity and safety to serve the travel needs of your residents. As the city grows and expands to the south, we anticipate that an additional 2,300 dwelling units, plus approximately 150 acres of commercial development will produce 18,700 trips per day on corridors within the study area. The bulk of these trips vill occur on Marschall Road which is the first inter- change access point for residential Shakopee. The remaining trips will be distributed between Spencer Street, Apgar Street, Adams Street and Harrison Street. Ue recommend that the city develop a traffic corridor movement beginning at the Adams Street interchange with the Shakopee bypass and extending through the state prison property to an alignment with 4th Avenue through the down- town area and continuing easterly to the present intersection with Harschall Road. Although some improvements will be necessary in the vicinity of the prison, the present character of this street can be retained and a two-lane, two-way street can accommodate projected traffic movements. The Downtown Study has recommended upgrading of grid Avenue within the core retail area. Ile recommend that continuity of design should extend from Apgar Street to Spencer Street as this street is improved. I-Je also recommend that traffic be encouraged to use 2nd .^-,venue to move between the signalized intersection at Scott Street and the traffic corridor along Apgar Street. The Downtown Study recommended closure of several streets and the city has been informally contacted regarding the potential vacation of Atvood Street between St. Francis Hospital and the parking lot. Redesign of the Holmes Streetjlst Avenue intersection will shift traffic movements presently on Holmes Street to the Filler Street corridor. Fuller Street should be upgraded to accommodate this additional traffic and the city should consider extension of Fuller Street south as the residential area expands. A proposal to extend 11,arket Street from "th Avenue to lst Avenue vill open up this corridor and creates an opportunity for the city to expand the com- ,F!erc ial Brea at 15t and hlinne nota. 7415 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 55426 (612) 546.0155 Mr. H.R. Spurrier April '_'i, 1984 Page We have evaluated the potential for creation of a one-way street system and feel that, at this time, one-way streets will not be ncc2ssary to handle traffic flows in these corridors. Since these parallel streets vill be retained, the or,e-way street option car, be again considered if traffic volumes or congeS�iOn exceed the Cap2CitV of t`Jc-lane, tJo-uav streets. In separate letters, we have recommended that the city expand its present counting program to include weekend traffic counts and to maintain a close monitoring of traffic changes over the next three years by studying a number of "screen lines" to determine the impact of developments such as the horse- racing facility and the Shakopee bypass on traffic movements within the study area. We have also evaluated a number of streets and residential areas to determine if residential lots can be created by closing a street segment. A number of sites were identified and studied. Many were elimin- ated because of utilities within the right-of-way or because of adjacent land uses. Each potential site should be evaluated on its own merits, as identified in the cover letter for that report. We have enjoyed working with the City of Shakopee on this project. As the city continues to address its problems on the trunk highway corridors, and as the downtown area begins implementation of its revitalization program, we look forward to our part in the city's growth and development. Yours truly, WEST'.:OOD PLANNING & ENGINEERING CO1MPA:11q'Y C Kenneth W. Anderson, P.E. KWA/dg April 23, 1984 Mr. H.R. Spurrier City of Shakopee 129 East First Avenue Shakopee, MN 55379 Subj: Evaluation of Shakopee's City Street System Dear Mr. Spurrier: PERSPECTIVE In 1974, MnDOT completed its evaluation of the need for a bypass highway to carry thru-traffic south of the developed portion of Shakopee. This alignment, which became known as the "Shakopee Bypass", has been identified for construction in MnDOT's 1986 - 1989 tentative construction program. The Environmental Impact Statement for this project has been completed and approved and rights-of-way have been reserved for early acquisition to protect the corridor and to facilitate early construction of this road. In the summer of 1983, the City of Shakopee retained Westwood Planning & Engineering Company to evaluate traffic problems on Highways 169 and 101 as an element of the Downtown Council's overall planning for the Central Business Area. Our studies in downtown Shakopee indicated that the highway intersection, should be relocated one half block north, to the river bridgehead, The planning study which accompanied this recommendation also recommended closing various downtown streets and concentration of thru-traffic movements on streets adjacent to the core retail area. In early 1984, the City retained Westwood Planning & Engineering to evaluate movement of traffic through a predominantly residential area roughly encompassed by Harrison Street on the west; Marschall Road on the east; and the Shakopee bypass on the south. This effort focuses on movement of vehicles through the area, identifying long-range planning needed for the city's residential street system. Specific questions raised in this study are: Mr. H.R. Spurrier April 23, 1984 Page 2 • How will future growth between 10th Avenue and the Shakopee bypass impact traffic movements on the street system north of 10th Avenue? • Which streets should be upgraded and/or improved to accommodate the increased traffic load as the city grows? • Should the city consider one-way streets to distribute traffic through the neighborhood rather than concentrating movements on a single roadway? • What effect will proposed street closures in downtown Shakopee have on the movement of traffic through the residential community? • Can any additional street segments be closed to divert traffic and/or to provide additional residential building lots within the existing developed area? • What changes should be made in traffic control ("STOP" or "YIELD" signs and traffic signals) to encourage or reinforce use of specific routes? • Can any existing railroad crossings be eliminated, improved or relocated? TRAFFIC MOVEMENTS The Minnesota River forms a natural barrier, channelizing traffic movements to and from Shakopee into one of four major corridors. • Movements to the city from the northeast and east must use TH 169 or they must cross the river at CSAH 18 and approach the city from the southeast on TH 101. • Traffic approaching from the north is restricted to the river crossing on TH 169. • Traffic from the west and northwest must approach Shakopee through Chaska or follow TH 212 to the TH 169 river crossing. • Trips approaching the city from the southwest also follow the river, on TH 169. • The only significant use of city streets for thru- trips presently comes from the areas in Shakopee south or southeast of 10th Avenue or from county roads Mr. H.R. Spurrier April 23, 1984 Page 3 connecting the City to Jackson Township and Prior Lake . Construction of the Shakopee bypass will affect the travel patterns of Shakopee residents as they travel between their homes and destinations outside the city. As currently proposed, the Shakopee bypass will provide good, convenient access to a proposed new river crossing at CSAH 18 and TH 101. Travel movements which presently cross the Minnesota River on the TH 169 bridge will have the option of traveling south to the bypass route to reach destinations in Minneapolis, St. Paul and suburban communities south or east of the Twin Cities. Since the distance from Shakopee to the I-94 interchange is substantially equal via the proposed bypass and CSAH 18, compared with TH 169 and I-94, the amount of diversion will be highly sensitive to relative travel times and to the locations of trip generators within the City. The Metropolitan Council and MnDOT, have established four traffic assignment zones to describe trip movements to and from the City of Shakopee and Jackson Township (as shown on the zone boundary map). A detailed review of movements from these zones to all other zones in the Twin Cities Metropolitan Area indicates that only 52% to 70% of the trips from each of these zones leaves the area. The Traf f is Assignment Zone Table shows that 30% to 48% of the trips from the Shakopee area zones remain in the City. PERCENTAGE DISTRIBUTION OF TRIPS FROM SHAKOPEE TRAFFIC ASSIGNMENT ZONES Distribution of Trip Movements Internal Trips: Remaining within the zone Other zones in Shakopee External Trips: Areas west or southwest Areas south or southeast Areas east Areas north or northwest Areas northeast (divertable trips) Traffic Assignment Zone 975 976 977 979 6% 30% 24% 14% 35% 18% 23% 16% 3% 3% 2% 4% 1% 5% 7% 1% 5% 5% 7% 14% 27% 22% 17% 15% 23% 17% 20% 36% .,.e. / t • I � Wcc N • r �. ILU f k b LAJ Mr. H.R. Spurrier April 23, 1984 Page 4 Trips to and from the southwest or west represent 4% or less of the travel from Shakopee and trips to and from the east range between 5% and 14%. The predominant flow of external traffic from Shakopee is oriented to the north or northeast. These assignment volumes represent 37% to 51% of the total traffic generated from these zones. Trips to or from the northeast are identified as "divertable trips" which could use the new Shakopee bypass or the existing TH 169 river crossing. The extent of this diversion will affect traffic demand on Shakopee's residential street system. Trips from Developed Areas Assignment zones 976 and 977 developed areas of Shakopee. distribution figures indicate trips from these zones could bypass. In addition, trips to 7% of the total) could also be the new alignment. represent the existing The forecasted travel that 17% to 20% of the divert to the Shakopee and from the east (5% to diverted from TH 101 to However, most of these "optional" trips will be generated from areas north of 10th Avenue and would, most likely continue using TH 169 and/or TH 101 to reach these destinations unless a substantial time or distance benefit could be achieved on the new route (if, for example, the bypass and CSAH 18 are completed prior to construction of the TH 212 corridor, a substantial diversion could occur during periods when traffic on TH 212 is subjected to construction delays). As presently proposed, the Shakopee bypass will have a minimal attraction for trips from the portion of Shakopee north of 10th Avenue. Although some traffic from the residential area will travel south on CSAH 15 or CSAH 17 to interchange with the Shakopee bypass, the impact of this travel on the study area street system should be practically nil. Trips from New Growth Areas Traffic assignment zones 975 and 979 are representative of the "new growth" areas south of 10th Avenue. Analysis of the traffic desires from these areas indicate that 31% and 54% of the trips generated from these zones, respectively, will be oriented to the Shakopee bypass. Internal trips will account for 6% and 14% of the travel demand and a minimal, 1% of the trips will be attracted to the rural area south of Shakopee. The remaining 62% of Mr. H.R. Spurrier April 23, 1984 Page 5 the trips from the new growth areas in Zone 975, southwest of downtown Shakopee, are estimated to travel through the study area to either reach destinations in Shakopee or to cross the river on Holmes Street. Likewise, approximately 31% of the trips from Zone 979 southeast of downtown Shakopee will desire to pass through the study area. DEVELOPMENT POTENTIAL The area north of 10th Avenue representsa mature residential development with relatively few vacant, buildable lots. South of 10th Avenue, however, substantial land parcels remain in agricultural land use and should be considered potential "new growth" areas for development. Although a significant portion of this undeveloped land lies outside the city limits, development pressures will entice municipal services... either through annexation by the city... or through a joint powers agreement between the city and township for sanitary sewer, municipal water and/or police and fire protection in these areas. Service Area Boundary The potential municipal services boundary lies south of the proposed Shakopee bypass. However, the cost penalty associated with extension of these services to sites south of the bypass will limit the most attractive parcels to areas north of the new highway. Anticipated Land Uses Proposed zoning for these land parcels indicate that residential development will be the predominant land use with some highway business development at the interchange of CSAH 17 with the new bypass highway, as shown on the proposed Land Use Plan. Although CSAH 15 also interchanges with the new road, existing park development and other restrictions will limit the potential for commercial or industrial development at that location. Anticipated Development Significant portions of the land mass south of 10th Avenue are committed to public use for parks, schools, and cemeteries. The remaining land mass is estimated to provide sufficient space for approximately 2300 additional single and multi -family housing units plus approximately 150 acres of highway -oriented business development in the four quadrants of the CSAH 17 inter- change area. At the present development rate for N a LLJ W C IA C � t _ = In 3 0 Z a W CC C14 0, Zj LLJ Q a_ > W N 7� Qm my mO i d r ca �N; mac 1r 'II I cc l:_—�r l�Ico I N M t ti co ci qT 04 N L 1 TV y a N d o`L� I u7 c ; 1, -WW1 j -_• -� -i.] C--tiJ 1 •� _ -. - Cj I - al i 3 :if:� �ii:ii•i:^:.:,iii':'.. ''i :'.;'e': / �`�lC. � •. i:::1:}iii :•:::'i::i ii:::i:i: ui - - _ � QLU - r c # o us 0 CLA%s U N UJ Z C9 a 0 of U a 04,1 W a woz Mw u) a Lu W IL 1 Mr. H.R. Spurrier April 23, 1984 Page 6 Shakopee, this residential reserve will require 15 to 35 years to reach a 90% development potential. Commercial development in the CSAH 17 interchange area will most likely be oriented to highway traffic (motor fuel, restaurants, etc.) and to businesses attracting intermediate stops for home -to -work travelers (drive-in banks, convenience grocery stores, service facilities). After an initial development period, this commercial area will slowly infill with additional service, office and commercial enterprises coinciding with adjacent residential growth. Street Planning Implications Planning for a street system to service this area should concentrate on protecting existing travelways in anticipation of a steady, but slow increase in traffic demand. Preservation of a reserved right-of-way for 13th Avenue and control of driveway accesses to Mitchell Road and Adams Street should receive high priority as development follows construction of the Shakopee bypass. TRAFFIC CORRIDORS IN THE STUDY AREA The movement of thru-traffic in the City of Shakopee is primarily concentrated on TH 169 and TH 101. Construction of the Shakopee bypass will divert some of these movements off of 1st Avenue and will have some influence on thru travel decisions, such as the movement of cash grains from western Minnesota to the shipping ports in Savage. However, these thru-trips (external origin to external destination) will have virtually no affect on streets in the study area. Likewise, construction of the Shakopee bypass will attract very little traffic from the existing commercial or industrial areas north of 2nd Avenue, since these trips will continue to find the existing highway system convenient for virtually all of their travel to external destinations. However, the street system must accommodate movements from existing and future residential development to other areas in Shakopee and from the new areas to the TH 169 bridge and destinations north and northeast of the City. The study area is presently served by a complex system of residential street "corridors". The following travel corridors are identified for movements through residential Shakopee: Mr. H. R. Spurrier April 23, 1984 Page 7 NORTH -SOUTH CORRIDORS 1) Approaching 10th Avenue from the south • Harrison Street • Adams Street (CSAH15) • Apgar Street (CR 77) • Spencer Street (CR 79) • Marschall Road (CSAH 17) 2) Tenth Avenue to Third Avenue • Harrison Street • Adams Street • Apgar Street • Holmes Street • Spencer Street • Market Street • Marschall Road 3) Third Avenue to First Avenue • Apgar Street • Scott Street • Fuller Street • Holmes Street • Lewis Street • Spencer Street • Minnesota Street • Marschall Road EAST -WEST CORRIDORS 1) From the west • 10th Avenue - thru to Marschall Road • 6th Avenue - to Holmes • Harrison Road and 3rd Avenue to Apgar 1st Avenue - thru to the east 2) From the east • 10th Avenue - thru to TH 169 • 4th Avenue - to Atwood • 1st Avenue - thru to the west L�) C73 j.4aln 3'd'v 3.4 V.. VIC T P. N if SW Al- KI ... . . . . . . . . ............. 031 T7 f'a shy CIO 4 .'.;l 9 c— L�) C73 j.4aln 3'd'v 3.4 V.. VIC T P. N if jL1 ��3, - .1 r 41 Zi 44 =�—tri •tel Present Travel'Coridors WESTWOOD PLANNING & ENGINEERING COMPANY Street Traffic' management Analysis SW Al- jL1 ��3, - .1 r 41 Zi 44 =�—tri •tel Present Travel'Coridors WESTWOOD PLANNING & ENGINEERING COMPANY Street Traffic' management Analysis Mr. H.R. Spurrier April 23, 1984 Page 8 CORRIDOR DISCONTINUITY The major flow of medium to long range trips through Shakopee are contained in well-defined traffic corridors. TH 169 and TH 101 accommodate the majority of thru-trips. Marschall Road and 10th Avenue provide corridors for shorter range traffic movements. A number of local trip corridors disperse traffic along parallel residential streets or use streets which change in character and function. The following "discontinuities" affect Shakopee's corridor movements: • The "lower hill" corridor follows Harrison Street and 3rd Avenue to approach downtown Shakopee. However, after crossing Apgar Street, repeated STOP signs tend to discourage use of this route to approach the downtown shopping area. To the east, 3rd Avenue becomes a local street. • Fourth Avenue approaches downtown from the west; but west of Holmes Street, 4th Avenue becomes a local street with frequent stop signs and no continuity. • Sixth Avenue provides the "top of the hill" continuity for 4th Avenue traffic west of Holmes Street, but the movement from 4th Avenue to 6th Avenue is ill-defined. • Marystown Road becomes Adams Street as it approaches 10th Avenue. Although this corridor feeds the downtown area via 6th Avenue( on top of the hill) or 3rd Avenue (below the hill), there is no direct continuity to TH 169 or to the central business area. • Apgar Street carries a county road designation, but traffic counts indicate very minor use of this road south of 10th Avenue. Apgar Street does continue north the hill to an intersection with TH 169. Scott Street... one block to the east... has a traffic signal as it crosses 1st Avenue and continues north to Levy Drive. Movements using the Apgar Street corridor are actually dispersed between Shumway Street, Apgar Street and Scott Street. • Spencer Street is also a county road south from 10th Avenue. Located 3/4 of a mile west of CSAH 17, this street is predominantly used for trips of 4 miles or less from the area north of O'Dowd Lake. Again, north of 10th Avenue, traffic on Spencer Street is divided between Summerville, Spencer and Market Streets. This corridor diverges, with traffic to the downtown area Mr. H.R. Spurrier April 23, 1984 Page 9 attracted westerly to either Summerville or Spencer Street and traffic to the northeast attracted to Market Street. A short corridor also exists along Holmes Street, between 10th Avenue and downtown Shakopee. Although the heaviest use to this corridor is directly down Holmes, Lewis and Fuller Streets also serve to carry traffic from 10th Avenue into downtown Shakopee. CLASSIFICATION SYSTEM Each the above traffic corridors serves to carry trips from the neighborhood to downtown Shakopee or to external destinations via the thru-highway system. As the residential area expands to the south, a significant portionof the new trips generated by these homes will be added to the present corridor movements. To accommodate this anticipated traffic, travel paths should be clearly defined and adequate capacity provided for safe, convenient and efficient movement through the residential area. Likewise, use of adjacent streets by non - neighborhood traffic should be discouraged to preserve these "local streets" for their primarily residential use. Functional Classification Planners and engineers have long struggled with the nomenclature for classifying streets. Over the years, each community has included a hierarchy of functional classifications in their "transportation plan". This hierarchy usually refers to "arterials", collectors, and "local streets", withmodifying verbs, such as "major" or "minor" to increase the number of categories. The Metropolitan Council describes a five -tier system with three levels of arterials, plus collectors and local streets. MnDOT simplifies their functional classification by referring to arterials, collectors and local roads/streets. However, this system becomes very complicated as their various highway systems and funding categories are applied to this classification system. Volume Classification The study corridors generally fall into the categories of "local" or "collector" streets. Under the Metropolitan Council's classification system, local streets are Mr. H. R. Spurrier April 23, 1984 Page 10 generally described as carrying traffic vehicles per day range, with a primary serving abutting property owners. Collector given a broad volume range of 1,000 to 15,000 day. in the 1000 function of streets are vehicles per Minnesota's State Aid Manual presents a matrix of design standards, based on a four tier classification of collector and arterial streets, with each classified as "low density" or "high density". The average daily traffic volume range for these categories are: - Low density collector: 200 - 3,000 - High density collector: 1,000 - 7,000 - Low density arterial: 5,000 - 10,000 - High density arterial: 8,000 + Note that these volumes are based on 20 year projected traffic estimates which would be 1.7 to 2.4 times the present traffic volumes. Proposed Classification Criteria There is no "cut and dried" procedure for determining a universal relationship between traffic volumes and number of traffic lanes. Factors such as commercial vehicle mix, peak hour factor (percentage of daily traffic which occurs within the peak hour), directional distribution, speed, access control, and the relationship of a given street or corridor with other facilities affect the capacity of a given street design. However, some "outer boundaries" can be established for application to streets and corridors within the Shakopee study boundary: • As traffic volumes on any street exceed 1,500 vehicles per day, positive traffic control (STOP or YIELD signs) should be provided at intersecting streets and major driveways. • Projected traffic flows of less than 5,000 trips per day can normally be accommodated on a two-lane/two-way street. • As traffic demand exceeds 8,000 trips per day, the city should consider more than two lanes. This can either be accomplished through a four -lane street, a pair of one-way streets, or a two-lane street with widening for turn lanes at key intersections. Mr. H.R. Spurrier April 23, 1984 Page 11 ONE-WAY STREETS At the present time, one-way streets are not used in Shakopee, except for several blocks along 2nd Avenue where the railroad divides this right-of-way into two roadways. Because of the corridor discontinuity between 3rd and 4th Avenues; the relationship of Apgar and Scott Streets; and the Summerville/Spencer Street "pairing", as shown on the attached layout, creation of one-way street "couplets" offers a number of advantages: • Streets approaching downtown Shakopee on parallel alignments, one block apart, can be divided into a pair of one-way streets to preserve continuity. • As traffic demand increases within a corridor, creation of one-way streets will disperse this demand onto two alignments allowing four -lane operation without the necessity of widening any street within the corridor. • One-way streets present less intersection conflicts and a higher capacity per lane when compared with similar two-way streets. With less "operating friction", an improved level of operations and safety is usually found on one-way streets. • The cost of providing additional capacity is relatively low. There are disadvantages of one-way streets also: • Some movements will require increased travel distance as drivers circulate a block to approach their destination in the proper direction. • Additional signing costs are encountered in directing traffic at intersections and driveways. • Driver confusion can occur if one-way streets are limited to only a few locations in a community. This can result in a high incidence of wrong way travel on one-way streets. • Drivers have a natural resistance to change and some will experience difficulty and confusion in learning. `- - is -" 1 � •i � � G7• _ ,rn _ i� i'1G It �,•� 13 ,r` 13a�wwl Q � '� =_ "�•L �I �1��, t � �1 I— I Nil I, '= 1111 f f �s;�:;ti•�' � -:1 1_ .,t ' 1111 •11111 1 _ :`tea:: I q� �,f 61�� l 1 �' • 7 1 ,. l/l sallis A�q j �'�'"=•0 82'0. �/1 • • 1 a`i�i�Q -_�--•�_��. � .JAM r • S� �J N �� ------------ •.:!1�'. i r vb �j, • r 1 h U N•. • ' • I • r ` S 1� _ ...ttF`. W • 1 ¢ :iii:::h r • y r • I 1 � a1 � o "" • a ? m gM 1 W 1 •�� 2 ~ . 111//l 1 91 /l/II1 pZ 1 I ......Ss:'. 1 '�5}rr<s:: • 1 • ills.. /lass I :eiei(F�• � � �1 AA I _ `v:Z:ii::�•: �1tl 1 ; tl .�• Y 6 � 1•, � 1'�I t �6t y Q I - -----------1$-. One Way Street Pairing Options , Mr . H .R. Spurrier April 23 , 1984 Page 12 In the following corridor analysis , the potential for specific advantages/disadvantages associated with creation of one-way streets are considered . However , from a system-wide standpoint , we recommend instigation of a one- way street system only if a number of streets are conver- ted concurrently so that drivers can adapt to the system. HARRISON STREET CORRIDOR The old alignment of TH 169 follows a path along Harrison Street , 10th Avenue , 6th Avenue and ... eventually ... 3rd Avenue. A portion of this route is now designated TH 300 and serves as an access to the state prison for women. Drivers use this corridor primarily for travel between the residential areas near the Valley Mall development and downtown . Current traffic volumes of 4 , 050 vehicles per day are found west of Tyler Street and this flow divides between Harrison Street and 10th Avenue. Traffic in this corridor again divides between 6th Avenue and 3rd Avenue. Current traffic counts find 1 ,549 vehicles per day on 3rd Avenue ; 2 ,200 vehicles per day on 6th Avenue ; and 3 ,307 vehicles per day on 10th Avenue. Traffic growth in this corridor will be predominantly generated from commercial expansion in the undeveloped area in the Valley Mall and from residential in-fill south of the Valley Mall and north of the proposed Shakopee bypass . Although an overpass will be provided to extend Polk Street over the new highway, traffic generated from that area is not anticipated to have any significant affect on the Harrison Street corridor . An anticipated growthof 1 ,500 trips per day from these developments can be expected along the Harrison Street corridor. The portion of this corridor from TH 169 to 6th Avenue will reach a traffic volume level at which a four -lane street section should be considered . However , it is recommended that channelization and intersection widening be provided as a relatively low capital investment for this corridor until such time as the effect of state prison reconstruction and ultimate land use of the existing prison site is determined . Review of accident statistics does not indicate a clear-cut pattern of safety hazards or capacity restrictions , and there is no indication of an urgent need for reconstruction . Since portions of this corridor are on the state highway system, a broad range of funding sources are available for "spot improvements" . L- 32 ' A n 1 ^i I I fA .� •L. .4d:w S d9 �1 T w W iE L C LL W Y N O ¢> O Q 00 EEL Z W i _ I I 1 Q A � I EEEI d: - ¢ m I f I I �n by r 1 z � Al I I I........... t a 91 a o ZS I INS&r6 ND71 o � I >a \ 3 m � w - \ rN a \ a \ \ J U O \ co J 1 S r o ,( O V \�S J Mr . H.R. Spurrier April 23 , 1984 Page 13 ADAMS STREET CORRIDOR Traffic approaching the city from the south on CSAH 15 presently disperses into the residential neighborhoods , either at 10th Avenue or 6th Avenue . Although Adams Street does continue down the hill to 3rd Avenue , the steep grade and road condition discourages traffic from using that approach to downtown Shakopee . Traffic volumes of 1 , 978 trips per day south of 10th Avenue drop to 1 , 031 trips per day between 10th and 6th Avenues . The traffic counts indicate a significant movement toward the east at each of these intersections . Since Adams Street will be provided interchange access to the Shakopee bypass , some diversion of trips generated from the existing residential area to destinations east of Shakopee or northeast of Shakopee will be attracted to the roadway segment south of 10th Avenue . In addition , approximately 830 trips per day are anticipated from residential developments served by this road . Construction of a new women's reformatory on the state farm property between 10th Avenue and 6th Avenue presents the City of Shakopee with an opportunity to significantly modify traffic patterns in this area . Demolition of the existing prison and conversion of the land to a medium or high density residential use will increase traffic movements in this corridor area . Options exist to align Adams Street with either 3rd or 4th Avenues , which will further affect traffic movements on east/west as well as north/south streets . Traffic volumes on Adams Street should not exceed 3 ,000 trips per day ; therefore , the existing two -lane roadway will provide sufficient capacity for a significant time period. The present traffic control is appropriate and no changes are indicated at this time . Some intersection accidents have occurred at Adams Street and 6th Avenue . Therefore , this location should be monitored to determine if sight distance restrictions indicate a "spot improvement" or other changes at this location . I � w ti 4 3; L c 9 I , -100d !14 47 17d191Nnvi i cc A 2 o O o 3� w3:) C) Q 0 15 is Q: H:Hnw) L'!1: 'Hini £ H I fn 700H S i 151yH0 j i Z `f A3N33MS j 327e0 9 C1i^M03 , LOSE s `S s S I I I Wa7j 31715 I / Q Y iC'1Gr ly = _ ci / 06 1 � aaolvwao�3a V I �' SNiWOM X a 7d .I M31na3nly V►S� �� I I ' ' 'yy 00 -------------- ;i f Mr . H .R. Spurrier April 23 , 1984 Page 14 APGAR STREET CORRIDOR North / south traffic movements in this corridor are dispersed between Shumway Street , Apgar Street and Scott Street. South of 10th Avenue , counts show only 440 trips per day. These volumes increase progressively as we traverse the residential area toward downtown Shakopee . Since Scott Street is signed as an access point to St . Francis Hospital , volumes on that street are slightly higher than on parellel roadways. Corridor volumes appear to be highest in the area between 6th Avenue and 3rd Avenue , with approximatly 4 , 000 daily trips divided between the three streets . New residential growth south of 10th Avenue is anticipated to produce an additiona12 , 440 trips per day in the corridor . The bulk of this additional travel will continue to downtown Shakopee or to TH 169. Although Apgar Street is continuous to TH 169 , numerous track crossings between 1st and 2nd Avenues make this location less desirable than Scott Street for continuation of the corridor movement . Furthermore , Scott Street is aligned with Levy Drive to the north and is provided with a traffic signal to facilitate safe highway crossing manuevers . Creation of a one-way couplet using Scott Street northbound and Apgar Street southbound should be considered between 10th and 3rd Avenues. As the agricul- tural area south of 10th Avenue is developed , this one-way system could be continued south to the proposed new 13th Avenue alignment . The alternative , concentrating traffic movements on Apgar Street , will result in volumes of up to 4 , 000 trips per day on portions of this street , which can be accommodated on the existing two -lane street . Extension of Scott Street through to the 13th Avenue alignment would disperse some of the new growth area traffic... particularly trips with destinations in the vicinity of St. Francis Hospital . Use of Apgar Street in lieu of a one-way couplet would require either upgrading of the multiple track crossing at 2nd Avenue or some accommodation to improve traffic movement (either along 3rd or 2nd Avenues) between Apgar and Scott Streets . The city's downtown study included a recommendation that Atwood Street be closed east of St . Francis Hospital to create a "superblock" for hospital -related expansion. The Downtown Plan concentrates traffic on Fuller Street and Mr . H .R. Spurrier April 23 , 1984 Page 15 diminishes the use of Atwood Street , except for circulation trips . Atwood presently carries approximately 600 cars per day and a portion of these trips would redistribute onto the Apgar Street corridor if Atwood is not available . Although creation of a one-way couplet in this corridor has some advantages , out -of -direction travel would be required for traffic approaching St. Marks School and the emergency/ outpatient entrance to St . Francis Hospital . With Atwood Street closed and the school pedestrian activities associated with an elementary school at 3rd Avenue and Scott Street , we recommend two-way operation on Apgar Street with a jog to Scott Street along 2nd Avenue at this time . The one -way street option remains viable for the future if traffic growth in this corridor requires additional capacity as the city continues to grow. No changes in traffic control are indicated along either Apgar or Scott Streets south of 2nd Avenue . As traffic increases on this corridor , it is recommended that 2nd Avenue be improved between Apgar and Scott Streets and that STOP sign placement along 2nd Street be used to encourage use of 2nd Avenue for access to the traffic signal at Scott Street and TH 169 and to downtown Shakopee . S�•S�MO1 .`• O rr s\• I 7i ` i � 6 I !! s O 0 ` a c I I_ I Ior SHHan,J rI ! a sNH r ma) "i tis I p w�fr- W� I Jnr I t , ;, I , M 17 Z t ccW and Q!9 L! LU IOOHJS 'OOHJS •I I ujQW) W W I W tHJa�HJ W > 11 Saatirr 1: Mr . H.R. Spurrier April 23 , 1984 Page 16 HOLMES STREET CORRIDOR Holmes Street is the primary access from residential Shakopee to the TH 169 river crossing. Holmes also serves as a major access into the downtown area . The Holmes Street corridor includes Lewis and Fuller Streets providing north-south access to the CBD. The combined traffic volumes on these three streets are slightly less than 4,000 trips per day at 10th Avenue and increase to just over 7 , 000 trips per day at 3rd Avenue . Since Fuller Street is the only alignment which extends south of 10th Avenue , very little of the new growth area will be directly attracted to this corridor , unless Fuller is designed to attract these movements . However , a modest traffic increase can be expected as traffic continues to use 10th Avenue to distribute from one corridor area to another . The Downtown Study proposes that the Holmes Street connection to TH 169 should be eliminated , moving the downtown access to Fuller Street. Since Fuller will also accept an increase in traffic from closure of Atwood, this alignment will experience much more rapid growth than Holmes or Lewis Streets. Furthermore , since Fuller Street can be extended south to 13th Avenue , this alignment can serve as the primary traffic carrier through this corridor . Traffic volumes are not expected to exceed 5 , 000 trips per day and the present two-lane , two-way operation should be adequate. The downtown proposal includes construction of a traffic signal at Fuller Street and 1st Avenue . Four-way stop intersections should be established on Fuller Street at 6th Avenue and at 10th Avenue when this alignement replaces Holmes Street as the primary route through this corridor . I � L •L any Nw. v a i i i I ZL / ,�- II S SNH.f Hlfl- 1S a t/1 �ayd t bHl bMNiH / I .� I .I I I W ITT F 3nd !9 00 1V10S �OC40$ N �N�anHp p els w ova w37 .:. �� •'�:., vrs t IA I hI �-�-_a1_ T11-:1I .� I N I, I PI ' 'I ��I I _ ►Hpan� L_L sNavw s II I ' :I II a •III � =' i � spy I del III W �I l 1, I Ha d �!'i ___ LA 9018 Q� 311/i!O 331137 '33a 6 Havd :.-------t ---------- s � 3RD i ll�6fiH,, I m � Mr . H.R. Spurrier April 23 , 1984 Page 17 SPENCER STREET CORRIDOR Spencer Street is also a county road south of Shakopee , providing access for residents from Jackson Township . Present traffic counts show 1 , 123 trips per day south of 10th Avenue and 1 , 064 trips to the north . The heaviest traffic flow in this alignment is 1 ,754 vehicles per day north of 4th Avenue . Sommerville Street , which also serves this corridor , carries a somewhat lower volume of 661 trips per day at 10th Avenue dropping to 601 trips per day at 1st Avenue . The Shakopee Downtown Study identifies Sommerville Street as the eastern boundary of the core commercial area and recommends installation of a traffic signal at Sommerville and relocated TH 101 to provide an easterly access to the downtown area . Again , a one -way couplet could be established to emphasize dispersement of this traffic on two parallel alignments one block apart . The estimated impact of new residential growth south of 10th Avenue will be approximately 2 , 660 trips per day. Thus , the total corridor movement will be in the 4,000 to 5 , 000 trips per day range . No opportunity exists for extension of Sommerville Street south of 10th Avenue and the street presently abuts St. Mary's church school . For these reasons , we do not recommend establishment of a one- way couplet at this location. The existing alignment of Spencer Street can accommodate the proposed traffic increase using a two-lane , two-way street section . Encouraging use of Spencer Street for traffic from the south will affect the east border of downtown Shakopee. Whatever "theme" is developed for 2nd Avenue should be extended from Sommerville to Spencer Street , drawing traffic into the core business area from this corridor . The downtown study recommends a signal at Sommerville and relocated TH 101 . However , signal warrants will probably be met at Spencer before a signal can be justified at Sommerville . Therefore , downtown Shakopee will be required to incorporate the Spencer Street frontage into their theme planning . Existing traffic control at residential intersections are appropriate for Spencer Street . Mr . H .R. Spurrier April 23 , 1984 Page 18 MARKET STREET CORRIDOR Market Street serves to carry the Spencer Street corridor movements to the northeast , as well as serving the needs of residential traffic north of 10th Avenue . Since Market does not extend across the 2nd Avenue railroad corridor, a substantial drop in traffic occurs as drivers "jog" on 4th Avenue to use the Minnesota Street railroad crossing . The highway commercial development at Minnesota Street and TH 101 should be reviewed with particular emphasis on vacant and underutilized parcels abutting 1st Avenue . Since highway commercial development can be encouraged at this location without detracting from the downtown market , any public works in this corridor should carefully address the development potential and economic viability of these properties . It is recommended that Market Street be extended from 4th Avenue to a new railroad crossing and intersection with TH 101 . To facilitate this , a Minnesota Street railroad crossing could be eliminated and traffic from the existing commercial developments north of the tracks could be provided an internal circulation system (public or private) to accommodate traffic movements between adjacent developments . Traffic volumes on Market should range between 1 ,000 and 3 , 000 trips per day and it is recommended that traffic control be provided north of 7th Avenue. A four—way stop should be provided at 4th Avenue after Market Street is extended to 1st Avenue. Signal warrants will probably not be met at Market Street on 1st Avenue for some time in the future. However , the type and intensity of development in the commercial area may justify installation of a signal , if traffic access is concentrated at this intersection . The present intersection of 10th Avenue and Market Street provides less than desirable alignment and sight distance characteristics . This location should be monitored for accident patterns as traffic use of Market Street increases . v � � ® ■:■ X11111 X1111 p�� . 111 ®11 111111 Illlli' 111 � 1�0 0111 �� - •-� . �... . • avoDAM ,■ 1/11 �� 111111 1111111 hill 11�i�1 01 alp o nln %rslr ��rr rlrro �Irro rrr� �r�ir ��r�l il� FM 01111111 .•� . . �'1 l� v . 011 01111 1 11 Il lid 1 . 1� 1 - .�• oU11 -- _�. � Il 11– '�= � �°�� 1 1111 11©11 11111 11 :.Luz —�lii i111a 1 • 11 � 111 • � 1111 �'. .MIR 11'� i� � It1� �►� �_� ��1 11� i Mr . H.R. Spurrier April 23 , 1984 Page 19 MARSCHALL ROAD Traffic volumes on Marschall Road grow from 3,550 south of 10th Avenue to 7 , 200 north of 4th Avenue . This facility will serve as the primary access for residential Shakopee from the bypass interchange . The area surrounding this interchange carries a B1 zoning and commercial development will generate relatively high traffic demand . An anticipated traffic growth on Marschall Road of 11 , 270 trips per day will occur after construction of the bypass road and full development of the commercial area. These trips will distribute into residential Shakopee using the 13th , 10th and 4th Avenues corridors . Estimated traffic volumes of 15,000 trips per day can be expected along Marschall Road between the Shakopee bypass and 4th Avenue. Construction of the proposed horseracing facility east of Marschall Road will accelerate development of vacant land parcels east of this corridor. Although some accommodations have been made to reduce the "race day" traffic load on 4th Avenue and Marschall Road , an increase in traffic flow can be expected in both corridors because of the, general activities associated with development in that area of Shakopee. The present four -lane undivided road section should accommodate the initial increased traffic. However , it is recommended that a channelized turn lane be provided for the westbound to northbound right turn mount . Future planninng for Marschall Road should include widening to provide a fifth lane between TH 101 and 4th Avenue for continuous two-way left turn movements at commercial driveways . �J L--- 1 a I c � �' NotinO 3AP, v coo eo 100H3s At3w557 to NOstiV 3d � 9 L 0 0 95354 lcyla I 's•H'�' V r s, 9 t0 _ Q 1 J O �3o'v U LL V ', Z O O \yJ o o %r rr3 i Q Iv ouro z 10 W W I IJ G> = NVWtl09 W M N a 91NIC-lIns 3 331nti3s V W r a 3nN3Ad HIV I o I I � tlJf I ~ �I I lCl I I I I \ \ I I T i \Az \\ 1 . rdd° Mr . H.R. Spurrier April 23 , 1984 Page 20 4TH AVENUE CORRIDOR Fourth Avenue approaches Marschall Road from the east carrying traffic from the industrial area on a parallel route with TH 101 . Since this street will also provide access for the proposed horseracing facilities , the role of this corridor in serving the day-to-day needs of east/west traffic will be increased . West of Marschall Road , 4th Avenue provides for access to the county courthouse and St. Francis Hospital , as well as downtown Shakopee. After crossing Holmes Street , the role of 4th Avenue in serving this corridor demand becomes less precise. Scott County State Aid Highway 16 jogs from 4th to 6th. Westbound traffic out of downtown tends to use 3rd Avenue or 6th Avenue . Fourth Avenue continues to climb the bluff and ends at Cass Street near the edge of the bluff . Corridor volumes in the 3 , 000- 4 , 000 range can be accommodated on a two-lane street. The primary impact of new growth on 4th Avenue corridor movements will depend on the amount and intensity of interaction between downtown Shakopee and the racetrack. As with any employment center , there is a need to "run to town" and employees will drive to town for lunch or will travel between their home and work along the most convenient route. A cursory review of the racetrack EIS indicates that traffic management strategies will be implemented to minimize use of 4th Avenue by race patrons . Therefore , the impact of raceday traffic on 4th Avenue will be much less significant than traffic on TH 101 and 169. However , local residents will avoid those busy highways during such time periods and this diversion will increase traffic on 4th Avenue. Traffic growth in this corridor will be highly influenced by the city' s policy decisions regarding development of land parcels between the racetrack site and downtown Shakopee . A decision to allow parasitic development adjacent to the racetrack will reduce the dependence of racetrack employees and staff on existing businesses . However, construction of these new traffic generators will attract trips from Shakopee , as well as from the racetrack and racetrack patrons . An immediate increase in traffic will be experienced as construction workers and delivery trucks seek access to the racetrack site and surrounding parcels. However , this Mr . H .R. Spurrier April 23 , 1984 Page 21 traffic should not exceed the capacity of the existing road before the track is opened . Traffic growth on 4th Avenue at that point will be highly responsive to policy decisions on the part of the city. A substantial increase in traffic volume on 4th Avenue can be accommodated within the two -lane road capacity. Traffic delay at Marschall Road should be monitored to determine if a four-way stop or a traffic signal is required at this location. West of Holmes Street , we recommend that 4th Avenue should be extended through the present state prison property to align with Adams Street . This will provide a strong approach to downtown from the west bluff residential area and from the proposed interchange with the Shakopee bypass . Proposed traffic volumes in the 3 , 000-5 , 000 ADT range should not cause undue congestion for abutting property owners and other neighborhood residents . Naturally , this proposal is dependent upon final development of the proposed new prison on the State Farm property and redevelopment of the existing prison properties . Implementation of this proposal requires additional study and policy decisions well beyond the scope of this document. � uei 'S IF hs + •� y „ as s S + E ++ Mr . H.R. Spurrier April 23 , 1984 Page 22 13TH AVENUE CORRIDOR An east/west corridor alignment has been proposed between 10th Avenue and the Shakopee bypass alignment. This road has not been precisely located , but portions of the road will logically follow the approximate location of 13th Avenue . We recommend that a 100 foot right -of -way be reserved for 13th Avenue from Marschall Road and Adams Street ; with an 80footright -of -way west of Adams . A portion of this alignment will pass through Jackson Township andthese two agencies should jointly insure that this corridor is preserved as developers ' proposals are advanced. Municipal services for the portion of Jackson Township lying north of the proposed Shakopee bypass can be most economically provided as part of the city sewer and water system. It is recommended that the city and the township begin a joint planning effort for this area to insure orderly , economical growth , meeting the goals of both the city and the township. As plans for the Adams Street interchange with the Shakopee bypass are developed , careful attention should also be given to the intersection of Adams Street and 13th Avenue . Public use areas adjacent to Adams Street restrict location of the east/west corridor and right-of- way should be preserved as the interchange plans are developed . Precise alignment and intersection geometrics at Polk Street and 13th Avenue and design of the overpass crossing the Shakopee bypass should be evaluated as plans for this road are developed. `----- _"I cn wet t) Q£ --- o o U O , W Co f9 ' I � 1L.L T C) o Cl) _J u—� -moi--------- — T-- -------, -- — r� I ' } Ib m r �---� C 1 o r b. r a r -J rc'11-1t-I• � I i _ I r / / t DO 1 I— I �71� I �� .cs.•r , ., I ------•----- I "� � , I •ill ; �. '`' •1• , i l i i t I I, •i ;i r el I I I.j•'• I -' I � \� I I -III ' IHS I•-I• �- III 'r i j0613S � _-- Mr . H.R. Spurrier April 23 , 1984 Page 23 PROPOSED STREET IMPROVEMENTS The general condition of city streets within the study area indicates good construction and an on -going maintenance program. In areas displaying a "rough ride" or serious surface patching , indications are that infrastructure repairs , rather than structural damage , have disturbed the street . French Drains A number of "French drains" have been used to carry surface water across intersections . These depressed gutterlines present a minor discomfort for drivers who must stop and cross the "dip" to continue their trip. Any traffic control policies which allow these crossing manuevers to be made at speeds greater than 10 miles per hour will result in very poor ride characteristics . "Dip" signs have been placed at French drain crossings which are not controled by "stop" or "yield" signs . As the city develops corridors for traffic volumes in the 1 , 500 to 4 , 000 vehicle per day range , French drains should be eliminated or flattened (even at "stop" intersections) to allow safer travel . Four-Way " Stop" Intersections A number of four -way stop intersections are located on multi-lane roads ( 10th Avenue and Marschall Road). With two lanes in each direction, the opportunity exists for a car to travel in the left lane, adjacent to a largetruck or motor home. Under those conditions , a driver might not have a clear view of "stop" and "stop ahead" signs on the right shoulder . To protect the city from potential liability in case of an accident , we recommend that "stop ahead" pavement messages and stop bars should be painted on all multi-lane "stop" sign approaches . Our review of accident concentrations within the study area did not discover any undue hazard up to this point at four-way stop intersections . If an accident pattern develops at suchlocations , the cityshouldalso consider installation of overhead flashing lights to supplement the "stop" signs and to warn drivers of their need to stop . Railroad Crossings With abandonment of the diagonal railroad alignment through the eastern portion of the city , 2nd Avenue remains as the only railroad barrier to automobile travel within the study area . A number of streets are provided with protected crossings and other crossings have cross- buck protection. Minor streets in the eastern portion of Mr . H.R. Spurrier April 23 , 1984 Page 24 town and several streets through the westerly industrial area are barricaded to restrict the number of railroad crossings locations . We recommend the following changes to railroad crossing locations : • As Market Street is improved and extended to an intersection with 1st Avenue , we recommend that the present railroad crossing at Minnesota Street be relocated to Market Street and provided railroad crossing protection ( signals ) . • As traffic use of Spencer Street increases , we recommend that signals should be considered for this crossing . 0 Multiple track crossings exist at Scott Street and at Apgar Street . If possible , the number of track crossings should be reduced . We recommend that the Scott Street crossing be improved and widened and that railroad signals be installed to further protect this location . Apgar Street presently carries higher volumes of traffic across the tracks than Scott Street and our recommendation to improve the connection between Scott and Apgar , along 2nd Avenue , should encourage use of Scott Street for the railroad crossing and for access to TH 169 . After improvement of 2nd Avenue , use of the Apgar Street railroad crossing should be discouraged and , if possible , eliminated to accomodate switching movements and multiple track operations. Street Improvements Trunk Highway 300 provides access to the state prison and forms an important link between western residential/shop- ping areas and downtown Shakopee . Although a portion of this road (adjacent to the Valley Mall ) retains its two- lane rural road characteristics , we recommend that improvementsin this area should be delayed until after construction of the new prison and determination of the land use/development opportunities for the existing prison property. Likewise , we recommend that improvements to the old concrete alignment of Harrison Street and the steep hillside on Adams Street be deferred until the traffic implications of new developments are identified. Mr . H.R. Spurrier April 23 , 1984 Page 25 The Downtown Area Study recommended improvements along 2nd Avenue to eliminate the "barrier" created by the railroad tracks and twin roadways which separate businesses and parking areas south of 2nd Avenue from commercial activities to the north . We also recommend that the program for improvements along 2nd Avenue be extended westerly to match our recommended improvements between Scott and Apgar Streets and easterly to the Spencer Street intersection. Naturally, this work will have to be closely coordinated with other downtown area improvements. We do not recommend the need for any significant changes along 3rd , 4th or 6th Avenues at this time ; however , extension of the east /west corridor movement along 4th Avenue , from Holmes Street to Adams Street , should be carefully considered as the state prison property becomes available for development. This will provide a downtown access to the proposed interchange at Adams Street and , thereby , the Shakopee bypass . Scott Street should be improved between 1st and 2nd Avenues to encourage use of the signalized intersection at TH 169 for access into the west residential area . Likewise , driving conditions on Apgar Street between 6th and 7th Avenues should be reviewed to determine if ride improvements can attract traffic to this alignment and away from parallel residential streets . Proposals are being considered by the downtown study group for upgrading of Fuller Street as a primary access to downtown Shakopee along with realignment of TH 169. Since Fuller Street also provides corridor continuity to 10th Avenue and can potentially be extended further south to 13th Avenue, we recommend that this road be given priority for improvements and upgrading . Closing of the Holmes Street intersection with TH 160/ 101 and consideration of requests for street closings along Atwood will increase traffic use of Fuller Street. The city's capital improve- ment program should address the quality of ride for this location in conjunction with these improvements . Spencer Street requires some attention in the residential area immediately north of 10th Avenue . In addition , the abandoned railroad crossing needs improvement to eliminate the "rolling" vertical alignment across the old track bed (note that a number of abandoned railroad crossings in this part of Shakopee should be reviewed from the standpoint of ride improvement ) . Mr . H .R. Spurrier April 23 , 1984 Page 26 A proposal to extend Market Street from 4th Avenue to 1st Avenue , with improvements south of 4th Avenue, should be pursued . The city should evaluate the underutilized property between 1st and 2nd Avenues to attract business expansion which will complement downtown commercial development as well as the highway commercial activities to the east. The Market Street project can become a focus for this commercial area and internal circulation patterns using Minnesota Street and 2nd Avenue should be carefully considered. You should also anticipate future installation of a traffic signal at Market Street and TH 101. Although Marschall Road is presently a four-lane traffic carrier, we recommend that additional right-of-way should be preserved to allow expansion to five lanes , providing safe left turn storage area from south of 4th Avenue to TH 101 . The highway commercial land uses in this area rely onfrequent driveway accesses . Although the need for a protected left turn storage area will not be immediately needed , the city must preserve the right-of-way to allow future widening . We do recommend that a channelized right turn be provided for the eastbound to northbound movement from 4th Avenue to Marschall Road . Although raceday traffic will be directed to other routes , we do expect a heavy movement of employees , construction workers , and racing participants at this intersection throughout the normal activity periods. This amenity will reduce intersection congestion at a minimal cost to the city. ROADWAY JURISDICTIONS Streets within the study area are funded , administered , maintained and improved by a variety of agencies . State highways are under direct control of MnDOT. Other streets enjoy the funding resources of Scott County. A number of the city streets have been placed on the municipal state aid system and are eligible for project funding under various programs using state or federal aid. The following recommendations are based on development of the corridor concept contained in this report and are presented to stimulate discussions between agencies : 0 Scott County State Aid Highway 16 ( CSAR 16 ) is presently carried along 6th Avenue and 4th Avenue to Marschall Road. At that point , CSAH 16 follows Eagle Creek Boulevard to the southeast . We recommend that CSAH 16 remain on 4th Avenue and link with CSAH 15 Mr . H.R. Spurrier April 23 , 1984 Page 27 ( Adams Street ) at such time as this corridor is extended through the existing state prison properties. It also seems appropriate that county state aid highway designation should be extended to the east along 4th Avenue to the intersection with County Road 83 . • Scott County Road 77 enters the city on Apgar Street and ends at CSAH 16. Although this road functions more as a city street than as a county highway , route conti- nuity will require extension of county jurisdiction an additional two blocks to 4th Avenue at such time as CSAH 16 is relocated . • County Road 79 presently follows Spencer Street to Shakopee Avenue. We recommend that county jurisdiction of this road either be extended to TH 101 or terminated at 10th Avenue . • Municipal state aid street 100 (MSAS 100) follows the Adams Street alignment from 6th Avenue to 3rd Avenue . At such time as this corridor is realigned to 4th Avenue , state aid designation on Adams Street can be eliminated to provide mileage for other locations . • Municipal state aid street 102 (MSAS 102) follows Holmes Street from 10th Avenue to 1st Avenue. At such time as Fuller Street becomes the main access to downtown, state aid designation should be either moved from Holmes Street to Fuller Street and extended to 13th Avenue or additional state aid designation for this alignment should be sought . Note that the two block segment of Fuller Street from 4th Avenue to 6th Avenue already carries state aid designation as CSAH 16 . • Municipal state aid street 107 ( MSAS 107) presently follows 3rd Avenue to Apgar Street. We recommend that this route be extended on 2nd Avenue from Apgar Street to Spencer Street . • The 13th Avenue corridor should anticipate state aid street status . Likewise , Polk Street from 13th Avenue to TH 300 should be added to the state aid system if mileage restrictions are not exceeded . WESTWOOD PLANNING & ENGINEERING COMPANY 3-h e Cily o pee, J' lCinnesola IF COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 37 , 1983 ANNUAL FINANCIAL REPORT "wf OF THE CITY OF 1➢ 1B SHAKOPEE MINNESOTA FOR THE FISCAL YEAR ENDED DECEMBER 31 , 1983 DEPARTMENT OF FINANCE Gregg M . Voxland, Director Of Finance Member of Municipal Finance Officers' Association of the United States and Canada City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 (6 12) 445-3650 THE CITY OF SHAKOPEE, MINNESOTA MINNESOTA CITY OF SHAKOPEE i L2 L I SCOTT COUNTY SECTION I INTRODUCTORY SECTION CITY OF SHAKOPEE. MINNESOTA TABLE OF CONTENTS SECTION I INTRODUCTORY SECTION Reference Page Organizational Chart . . . . . . . . . . . . . . . . . I Elected and Appointed Officials. . . . . . . . . . . . II Finance Director's Letter. . . . . . . . . . . . . . . III SECTION II FINANCIAL SECTION Auditor's Report . . . . . . . . . . . . . . . . . . . VIII SECTION II A General Purpose Financial Statements Combined Balance Sheet . . . . . . . . . . . . . . . . Exhibit 1 1 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - All Governmental Fund Types . . . . . . . . . . . . . . . . . . . . . Exhibit 2 5 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - Estimated and Actual - General and Special Revenue Fund Types . . . . . . . Exhibit 3 7 Combined Statement of Revenues, Expenses and Changes in Retained Earnings - Proprietary Type Funds. . . . . . . . . . . . . . . . . . . . . . . . Exhibit 4 9 Combined Statement of Changes in Financial Position - Proprietary Type Funds. . . . . . . . . . Exhibit 5 10 Notes to Financial Statements. . . . . . . . . . . . . 11 — SECTION II B Combining and Individual Fund and Account Group Statements and Schedules General Fund: Balance Sheet. . . . . . . . . . . . . . . . . . . . Exhibit A 23 Statement of Revenues, Expenditures and Changes in Fund Balance . . . . . . . . . . . . . . . . . . . . Exhibit A-1 24 Schedule of Revenues . . . . . . . . . . . . . . . . Exhibit A-2 25 Schedule of Expenditures . . . . . . . . . . . . . . Exhibit A-3 27 Special Revenue Funds: Combining Balance Sheet . . . . . . . . . . . . . . Exhibit B 32 Combining Statement of Changes in Fund Balance. . . . . . . . . . . . . . . . . . . . . . Exhibit B-1 34 Combining Statement of Revenues. . . . . . . . . . . Exhibit B-2 36 Combining Statment of Expenditures . . . . . . . . . Exhibit B-3 38 Schedule of Revenues, Expenditures and Changes in Fund Balance - Estimated and Actual . . . . . . Exhibit B-4 40 Debt Service Fund: Exhibit C 44 Combining Balance Sheet. . . . . . . . . . — Combining Statement of Revenues, Expenditures Exhibit C-1 46 and Changes in Fund Balance. . . . . . . . . . . . Capital Projects Funds: Combining Balance Sheet. . . . . . . . . . . . . . . Exhibit D 48 Combining Statement of Revenues, Expenditures Exhibit D-1 49 and Changes in Fund Balance. . . • • • • • • • • • — Special Assessment Funds: Combining Balance Sheet. . . . . . . . . . . . . Exhibit E 50 — Combining Statement of Revenues, Expenditures and Changes in Fund Balance. . . . . . . . . . Exhibit E-1 54 Enterprise Funds: Combining Balance Sheet. . . . . . . . . . . . Exhibit F 58 Combining Statement of Income and Retained Earnings. Exhibit F-1 62 Combining Statement of Changes in Financial Position Exhibit F-2 64 — Electric Fund: Balance Sheet. . . . . . . . . . . . . . . . . . . . Exhibit G 66 Statement of Income and Retained Earnings. . . . . Exhibit G-1 67 — Statement of Changes in Financial Position . . . . . Exhibit G-2 69 Schedule of Property and Accumulated Depreciation. . Exhibit G-3 70 Water Fund: Balance Sheet. . . . . . . . . . . . . . . . . . . . Exhibit H 72 Statement of Income and Retained Earnings. . . . . . Exhibit H-1 73 Statement of Changes in Financial Position . . . . . Exhibit H-2 75 — Schedule of Property and Accumulated Depreciation. . Exhibit H-3 76 Sewer Fund: — Balance Sheet. . . . . . . . . . . . . . . . . . . . Exhibit I 78 Statement of Income and Retained Earnings. . . . . . Exhibit I-1 80 Statement of Changes in Financial Position . . . . . Exhibit I-2 81 Schedule of Property and Accumulated Depreciation. Exhibit I-3 82 -- Trust and Agency Funds: Combining Balance Sheet. . . . . . . . . . . . Exhibit J 84 — Combining Statement of Changes in Assets and Liabilities. . . . . . . . . . . . . . . . . . . . Exhibit J-1 85 General Fixed Asset Group of Accounts: Statement of General Fixed Assets. . . . . . . . . . Exhibit K 87 General Long-Term Debt Group of Accounts: — Statement of General Long-Term Debt. . . . . . . . . Exhibit L 88 Supplementary Financial Information: Combined Schedule of Indebtedness. . . . . . . . . . Exhibit M 89 Schedule of Debt Service Requirements. . . . . . . . Exhibit N 93 Schedule of Deferred Tax Levies . . . . . . . . . . . Exhibit 0 95 _ CITY OF SHAKOPEE, MINNESOTA MAYOR - COUNCIL Term of Office Expires in December Eldon A. Reinke Mayor 1985 Jerome K. Wampach Councilmember 1987 Dolores M. Lebens Councilmember 1985 John G. Leroux Councilmember 1987 Gloria A. Vierling Councilmember 1985 _ Dean V. Colligan Councilmember 1987 CITY ADMINISTRATOR John K. Anderson FINANCE DIRECTOR Gregg M. Voxland II SECTION III STATISTICAL SECTION General Fund Expenditures by Function. . . . . . . . . Table 1 97 General Fund Revenues by Source. . . . . . . . . . . . Table 2 98 Property Tax Levies and Collections. . . . . . . . . . Table 3 99 Assessed and Market Value of All Taxable Property. . . Table 4 101 Tax Rates and Tax Levies . . . . . . . . . . . . . . . Table 5 104 Special Assessment Collections . . . . . . . . . . . . Table 6 105 Ratio of Net Bonded Debt to Assessed Value and Net Bonded Debt Per Capita . . . . . . . . . . . . . Table 7 107 Computation of Direct and Overlapping Debt . . . . . . Table 8 109 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total Expenditures . . . . . . Table 9 111 Schedule of Revenue Bond Coverage. . . . . . . . . . . Table 10 112 Computation of Legal Debt Margin . . . . . . . . . . . Table 11 113 Demographic Statistics . . . . . . . . . . . . . . . . Table 12 114 Property Value, Construction and Bank Deposits . . . . Table 13 115 Ten Principal Taxpayers in City of Shakopee. . . . . . Table 14 116 Insurance Coverage . . . . . . . . . . . . . . . . . . Table 15 117 Principal Officials and Surety Bonds . . . . . . . . . Table 16 118 Miscellaneous Statistical Data . . . . . . . . . . . . Table 17 119 O z w z z w O O z z Z Y 0 W W O o O U ¢ U U } F- �_ U zz0 U U J O ~ Lj U w CL z } z z �- w z � o = o ¢ J f— � W Z O > ¢ U W CL Li o C7 U W Z � Z M U ¢ W LL zLLJ z LLI o O N U LL U J O � � O U � o a J U } FO ul�L W U W J w mto U cc z cc a Y W ¢ W ¢ cc � W W CL H W (r- U) U O LL ¢ 2 w CC LU Z U Li Z O > Z U) w Z Cc V) Ji z CL O g O U O � U ¢ cr L7Li Lj t— _� _z 2 0 I ¢ H CITY OF SHAKOPEE INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 a° April 5, 1984 Mr. John K. Anderson Mayor Eldon A. Reinke Councilmembers City of Shakopee Shakopee, Mn. 55379 _ Dear Mr. Anderson, Mayor Reinke and Councilmembers: The Annual Financial Report of the City of Shakopee, Minnesota for the year ended December 31, 1983, is submitted herewith. This report was prepared by the City's Finance Department. The City is responsible for both the accuracy of the data and the completeness and fairness of the presentation, including all disclosures. This report includes the Shakopee Public Utilities Commission and the Shakopee Housing and Redevelopment Authority. ACCOUNTING SYSTEMS and REPORTS The organization, form and contents of this report were prepared in accordance with the standards prescribed by the Municipal Finance Officer's Association of the United States and Canada, the American Institute of Certified Public Accountants and the State Auditor's Office, State of Minnesota. The format conforms to the audit guide for Audits of State and Local Governmental Units and Governmental _ Accounting and Financial Reporting Principles. The financial reporting for the various funds of the City is on the modified accrual or accrual basis as appropriate. GENERAL FUND Revenues for the General Fund totaled $2,040,018 for 1983, an increase of four percent, or $83,322 over 1982. Most of this increase results from property tax levies and licenses and permits. The amount of revenue derived from various sources and it 's importance is shown below: The Hca rt ofIS o �7ress V e An Equal Opportunity Employer 1983 1982 Revenue Source Amount Percent Amount Percent Taxes $ 742,548 36.4 $ 734,607 37.6 Special Assessments 2,769 .1 475 License & Permits 135,673 6.7 143,390 7 .3 Intergovernmental 753,337 36.9 632,726 32.4 Charges for Service 295,153 14.5 338,573 17 .3 Fines & Forfeits 28,240 1 .4 26,271 1 .3 Miscellaneous 82,298 4.0 80,654 4.1 $2,040,018 100 .0 $1,956,696 100 .0 Not included above the are the interfund transfers. The transfer from the Shakopee Public Utilities Commission totaled $240,384 which amounts to about 10 percent of General Fund revenues and other sources for 1983. The General Fund Schedule of Revenues shows property tax revenues at $28,100 under budget . This is offset by the fact that property tax, fiscal disparities and homestead credit are all linked together. A clearer representation of the tax levy revenue is shown by the totals as follows: Over (Under) General Fund Estimated Actual Variance Property Tax $710,774 $681,673 $(29,101) Fiscal Disparities 50,000 60,875 10,875 Homestead Credit 170,000 200,438 30,438 Reduced Assessment 8,236 8,236 ` Total $930, 774 $951,22220 448 Shown below is a comparison table for General Fund expenditures: 1983 1982 Expenditure Function Amount Percent Amount Percent General Government $ 421,280 19.3 $ 422,569 19.0 Public Safety 765,997 35.0 786,159 35.4 - Public Works 754,837 34.5 790,390 35 .4 Recreation 212,299 9.7 208,043 9.3 Miscellaneous 33 ,655 1 .5 19,059 .9 $2, 188,068 100 .0 $2, 226,220 100 .0 General Fund expenditures are under budget to a significant degree. This can mainly be attributed to the deferral of capital equipment purchases, savings throughout various departments, appropriations not used in the contingency category and deferral of the 1983 seal coat program. - IV Fiscal Disparities The State Legislature enacted a "Fiscal Disparity Law" in 1971, which was implemented for taxes payable 1975. The law provides for the "pooling" of 40 percent of all new commercial and industrial property valuations in the seven— county metropolitan area. In turn, valuations from this"pool" are redistributed to taxing jurisdictions according to specific criteria. The City of Shakopee experiences a net loss of valuation under the law. Data for 1983 and 1982 is shown below. 1983 1982 Assessed Value $96,443,444 $89,424,033 Net Loss of Value ( 6,827,279) (12,650,525) Net Assessed Value ,$89,616,165 $76,773,508 Long Term Debt The ratio of net bonded debt to assessed valuation and amount of debt per capita are indicators of the City's debt position and are useful for purposes of comparison to other cities. A ratio of debt to assessed value in the .06 to .12 range and debt per capita in the range of $750 to $1,000 for the City could be considered normal . The City is in a favorable position as by the below data for 1983 and 1982. 1983 1982 Ratio of debt to assessed value .030 .043 Debt per capita $ 265 $ 379 Below is shown the changes in bonded debt for the City of Shakopee. 1983 1982 Gross bonded debt outstanding January 1 $7,815,000 $8,540,000 Bonds retired 1,040,000 910,000 Bonds issued 185,000 Gross bonded debt outstanding December 31 6,775,000 7,815,000 Less Sinking Fund assets December 31 3 ,917,535 3 ,934,245 Net bonded debt December 31 $2,857,465 $3,880,755 The City currently has $970,000 of general obligation property tax supported debt outstanding. There is $459,652 in Debt Service funds in support of these bonds for a net general obligation debt of $510,348. There is the legal debt margin or authority under state law to issue an additional $5,922,430 in general obligation debt. V Special Assessment Funds of the City are being reported with the accounting treatment prescribed in the National Council on Governmental Accounting's s that instead of recognizing revenue when special Statement No. I . What changed i assessments are levied, the revenue is recognized when each installment is due or collectible. The deficit fund balance shown on the statements ($1,134,775) would have been a positive $1 ,382,403 under previous accounting treatment. The difference in the two numbers is the deferred special assessments which are shown on the balance sheets as special assessment-deferred and deferred revenue. Several of the Special Assessment Bond issues are partially supported by tax levies. These levies are recognized as revenue annually as they are recertified on the property taxes . The amount of deferred tax levies in support of special assessment bonds is $978,071 . General Fixed Assets The general fixed assets of the City are those fixed assets used in the performance of general government functions but exclude the assets of the Enterprise Funds. Depreciation of general fixed assets is not recognized, as is customary in municipal accounting. Depreciation on the fixed assets of the Enterprise Funds is recognized in order to portray the financial activity and - position of these funds in the same manner as private business and for rate setting purposes, etc. Enterprise Funds The Electric Fund, Water Fund and Sewer Fund each showed a relative decline in net income from 1982. Net income went from $256 ,276 down to $194,569 for the Electric Fund and $87,453 down to $13,578 for the Water Fund and $149,765 down to $148,660 for the Sewer Fund. Cash position in all three funds improved slightly over last year. Cash Management The City of Shakopee follows the "pooled cash" concept of investing which means that all funds with cash balances participate in an investment pool. This permits some funds to be overdrawn and others to show cash balances when in fact the City has a positive cash balance. This pooling concept provides for investing greater amounts of money at more favorable rates. The exceptions to total pooling are some escrow monies, some investments for the 1980-A Improvement Fund and the fact that funds of the Utility Commission are usually pooled by themselves and not combined with other City funds. Interest earnings are periodically allocated to the participating funds. Investments are stated at cost . Below are listed the investments as of December 31 , 1983: VI _ Interest Rate Maturity Cost Savings 8.25 $ 24,775 Savings 5.25 16,445 Savings (Escrow) 8.75 11,097 Certificate of Deposit Midwest Federal Savings & Loan 6.95 3/22/84 100,000 Peoples Savings & Loan 6.95 4/13/84 100,000 Minnesota Federal Savings & Loan 6.95 5/26/84 100,000 Citizens State Bank 9.00 1/23/84 170,000 First National Bank 6.95 1/18/84 460,000 Marquette National Bank 9.25 3/1/84 100,000 California Federal Savings & Loan 13.00 9/8/87 104,593 _ All State Savings & Loan 11.65 8/29/88 100,000 Temporary Cash Investments in Securities of United States Government and it 's agencies Repurchase Agreement 8.50 1/11/84 $ 100,000 Repurchase Agreement 10.00 1/18/84 772,000 Repurchase Agreement 10.20 2/01/84 400,000 F.N.M.A. 9.05 2/10/84 128,380 F.N.M.A. 9.62 3/15/84 425,118 F.N.M.A. 9.37 4/02/84 954,007 F.N.M.A. 9.69 7/30/84 187,816 F.N.M.A. 6.90 12/10/81 9,881 F.H.L.B. 11 .67 12/16/84 202,500 U.S. Treasury Note 9.63 8/15/85 1,028,570 U.S. Treasury Note 9.95 11/15/85 140,089 U.S. Treasury Note 9.75 11/15/85 467,650 _ U.S. Treasury Note 10.00 12/31/86 501,620 F.N.M.A. 10.30 2/10/88 152,089 F.N.M.A. 7 .00 3/10/92 95,000 F.N.M.A 7 .00 3/10/92 80,600 U.S. Treasury Note 10.75 2/15/03 1,012,349 Future Propects Future prospects for the City of Shakopee are bright. There are two major reasons for this.There is an active downtown redevelopment program which is completing the planning phase. This program will improve the central business core and alleviate the traffic problem therein. However, the major singular reason for optimism is the selection of the City of Shakopee as the site for the first paramutual horse race track in Minnesota. Construction should begin in June 1984 _ with racing starting in June 1985. A 67 million dollar facility is planned and will spur the development and expansion of supporting business. VII Independent Audit The City of Shakopee has had a long standing policy of having an independent audit of City records as provided for by State law. The audit is conducted by a Certified Public Accountant. The accountant 's opinion has been included in this report. This transmittal letter highlights some of the areas of the financial statements. The basic statements, along with notes and supplementary data, present in detail the financial position of the City of Shakopee. Respectfully submitted, Greg Vo�land� "— Finance Director GMV:mmr — VIII SECTION II FINANCIAL SECTION JEROME JASPERS & COMPANY Cerl�ed J u6/"c .3ccounlanls 206 SCOTT STREET MEMBERS OF THE AMERICAN INSTITUTE OF SHAKOPEE,MINNESOTA 55379 CERTIFIED PUBLIC ACCOUNTANTS TELEPHONE:1612)445-2817 JEROME JASPERS,C.P.A. JAMES STREEFLAND,Jr.C.P.A. ACCOUNTANTS ' OPINION Honorable Mayor and Members of the City Council, City of Shakopee, Minnesota We have examined the combined financial statements of the City, of Shakopee, Minnesota as of and for the year ended December 31 1983 , as listed in Section II-A of the table of contents . Our examination was made in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances . In our opinion, the combined financial statements referred to above present fairly the financial position of the City of Shakopee, Minnesota 'at December 31 , 1983 , and the results of its operations and the changes in financial position of its proprietary fund types for the year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. Our examination was made for the purpose of forming an opinion on the combined financial statements taken as a whole. The combining, individual fund, and account group financial statements and schedules listed in Section II-B of the table of contents are presented for purposes of additional analysis and are not a required part of the combined financial statements of the City of Shakopee, Minnesota. The information has been subjected to the auditing procedures applied in the examination of the combined financial statements and, in our opinion, is fairly stated in all material respects in relation to the combined financial statements taken as a whole . March 22, 1984 IX SECTION II A GENERAL PURPOSE FINANCIAL STATEMENTS CITY OF SHAKOPEE, MINNESOTA Combined Balance Sheet All Fund Types and Account Groups December 31, 1983 Governmental Fund Types Special Special Debt Capital Assess- General Revenue Service Proiects ments Assets Cash and Investments (Note 1) $1,109,584 $ 949,836 $ 449,959 $ (20,650) $3,539,937 Cash With Fiscal Agent 776,160 96,155 Accrued Interest Receivable 18,717 28,050 9,693 3,053 107,380 Accounts Receivable 44,819 Taxes Receivable 128,523 12671 25,306 Allowance For Estimated Uncollectables (128,523) (1,671) (25,306) Special Assessments Receivable 2,074 3,265,980 Due From Other Funds (Note 5) 59,486 26,163 105 113,715 Due From Other Governments 5,023 23,746 165,135 Inventory (Note 1) Prepaid Expense 30,974 Property & Equipment (Notes 1, 2 and 3) Accumulated Depreciation Amount Available In Debt Service Fund Unassessed Construction Costs Amount To Be Provided Total Assets $1 ,270,677 $1 ,027,795 $ 459,652 $ 758,668 $7,288,302 The accompanying notes are an integral part of these financial statements. 1 Exhibit 1 Proprietary Fiduciary Fund Types Fund Types Account Groups General General Total Trust & Fixed Long Term (Memorandum Only) Enterprise Agency Assets Debt 1983 1982 $ 1,686,476 $ 459,350 $ $ $ 8,174,492 $ 8,024,353 25,462 897,777 896,658 47,654 1,363 215,910 128,169 499,844 544,663 540,365 155,500 114,637 -- (155,500) (114,637) 3,268,054 3,568,706 _ 228,995 428,464 340,422 242,390 436,294 234,524 256,136 256,136 237,624 10,124 41,098 42,861 9,967,919 4,585,328 14,553,247 14,133,981 (2,755,951) (2,755,951) (2,573,818) 459,652 459,652 305,970 15,777 510,348 510,348 789,030 $10,209,049 $ 460,713 $4,585,328 $ 970,000 $27,030,184 $26,684,622 2 CITY OF SHAKOPEE, MINNESOTA _ Combined Balance Sheet All Fund Types and Account Groups (Continued) December 31, 1983 _ Governmental Fund Types Special Special Debt Capital Assess- General Revenue Service Proiects ments _ Liabilities & Fund Balance Liabilities: Accounts Payable $ 86,445 $ 9,708 $ $ 75 $ 15,483 1,252 Contracts Payable 8,420 Due to Other Funds 217,262 410 (Note 5) Due to Other Governments Deferred Revenue 2,517,178 Deposits Payable 100,744 Bonds Payable (Note 4) Special Assessment 5,780,000 Revenue General Obligation Tax Increment Total Liabilities 303,707 10,118 75 8,423,077 Fund Equity: Investment in General _ Fixed Assets Contributed Capital Retained Earnings Fund Balance: Reserved (Note 15) 30,974 Appropriated (Note 15) 92,000 Unappropriated (Note 6) 843,996 1,017,677 459,652 758,593 (1,134,775) Total Fund Equity 966,970 1 ,017 ,677 459,652 758,593 (1 ,134,775) Total Liabilities and Fund Equity $ 1,270,677 $ 1,027,795 $ 459,652 $ 758,668 $ 7,288,302 The accompanying notes are an integral part of these financial statements. 3 Exhibit 1 Proprietary Fiduciary Fund Types Fund Types General General Total Trust and Fixed Long Term (Memorandum Only) Enterprise Agency Assets Debt 1983 1982 $ 301,193 $ 963 $ $ $ 413,867 $ 354,993 1,252 32,541 201,297 1,075 428,464 340,422 18,480 12,336 30,816 25,948 2,517,178 2,990,810 20,960 446,339 568,043 533,721 5,780,000 6,675,000 25,000 25,000 45,000 605,000 605,000 725,000 365,000 365,000 370,000 566,930 460,713 970,000 10,734,620 12,093,435 4,585,328 4,585,328 4,361,112 6,146,611 6,146,611 6,146,611 3,495,508 3,495,508 3,138,701 30,974 92,000 15,777 1,945,143 928,986 9,642,119 4,585,328 16,295,564 14,591,187 $10,209,049 $ 460,713 $ 4,585,328 $ 970,000 $27,030, 184 $26,684,622 4 CITY OF SHAKOPEE, MINNESOTA Combined Statement of Revenues, Expenditures And Changes in Fund Balances All Governmental Fund Types - For The Year Ended December 31, 1983 Governmental Fund Types Special General Revenue - Revenues Taxes $ 742,548 $ 11,201 - Special Assessments 2,769 Licenses and Permits 135,673 15,054 Intergovernmental 753,337 186,670 Charges For Services 295,153 48,246 - Fines and Forfeits 28,240 Miscellaneous 82,298 110,948 Total Revenues 2,040,018 372,119 - Other Sources: Transfers From Other Funds 340,453 59,174 Total Revenue and Other Sources 2,380,471 431,293 Expenditures General Government 421,280 27,500 Public Safety 765,997 Public Works 754,837 -- Recreation 212,299 248,069 Capital Outlay 400 Debt Service - Principal Interest and Fiscal Charges Miscellaneous 33,655 Total Expenditures 2,188,068 275,969 Other Uses - Transfers to Other Funds 67,348 100,069 Total Expenditures & Other Uses 2,255,416 376 ,038 - Excess (Deficiency) of Revenues & Other Sources Over Expenditures & Other Uses 125,055 55,255 Fund Balance January 1 as Reported 841,915 962,422 Restatement of Fund Balance (Note 13) Fund Balance as Restated 841,915 962,422 Residual Equity Transfers Fund Balance December 31 $ 966,970 $1,017,677 - The accompanying notes are an integral part of these financial statements. _ 5 Exhibit 2 Total Debt Capital Special (Memorandum Only) Service Projects Assessments 1983 1982 $ 168,938 $ 11,318 $ 110,208 $1,044,213 $1,062,852 904,941 907,710 913,881 150,727 183,820 63,121 187,708 1,190,836 868,560 343,399 392,678 28,240 26,271 20,870 71,617 308,752 594,485 788,268 252,929 82,935 1,511,609 4,259,610 4,236,330 33,848 433,475 472,459 252,929 82,935 1,545,457 4,693,085 4,708,789 _ 448,780 441,085 765,997 786,159 754,837 790,390 460,368 336,384 175,430 175,830 886,331 125,000 125,000 60,000 68,088 404,851 472,939 483,609 118,180 46,728 198,563 84,056 193,088 118,180 627,009 3,402,314 3,868,014 167,417 200,557 193,088 118,180 627,009 3,569,731 4,068,571 59,841 (35,245) 918,448 1,123,354 640,218 305,970 887,679 (2,053,223) 944,763 347,767 (43,222) 305,970 887,679 (2,053,223) 944,763 304,545 93,841 (93,841) $ 459,652 $ 758,5934,775) $2,068,117 $ 944,763 6 CITY OF SHAKOPEE, MINNESOTA Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Estimated and Actual- General and Special Revenue Fund Types For The Year Ended December 31, 1983 General Fund Over (Under) Estimated Actual Estimated Revenues Taxes $ 760,774 $ 742,548 $ (18,226) Special Assessments 2,769 2,769 Licenses, Permits & Fees 101,400 135,673 34,273 Intergovernmental 692,678 753,337 60,659 Charges for Service 390,900 295,153 (95,747) Fines and Forfeits 22,000 28,240 6,240 Miscellaneous 53,615 82,298 28,683 Total Revenues 2,021,367 2,040,018 18,651 Expenditures General Government 416,500 421,280 4,780 Public Safety 808,510 765,997 (42,513) _ Public Works 830,075 754,837 (75,238) Recreation 211,540 212,299 759 Miscellaneous 98,434 33,655 (64,779) Total Expenditures 2,365,059 2,188,068 (176,991) Excess (Deficiency) of Revenues over Expenditures (343,692) (148,050) 195,642 Other Sources (Uses) Transfers in 407,884 340,453 (67,431) Transfer out (64,192) (67,348) 3,156 Total Other Sources (Uses) 343,692 273, 105 (70,587) _ Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses 125,055 125,055 Fund Balance January 1 as Reported 841 ,915 841 ,915 Fund Balance December 31 $ 841,915 $ 966,970 $ 125,055 The accompanying notes are an integral part of these financial statements. 7 Exhibit 3 Special Revenue Funds Total (Memorandum Only) Over (Under) Over (Under) Estimated Actual Estimated Estimated Actual Estimated $ 11,007 $ 11,201 $ 194 $ 771,781 $ 753,749 $ (18,032) 2,769 2,769 25,000 15,054 (9,946) 126,400 150,727 24,327 206,507 186,670 (19,837) 899,185 940,007 40,822 54,950 48,246 (6,704) 445,850 343 ,399 (102,451) 22,000 28,240 6,240 89,450 110,948 21,498 143,065 193,246 50,181 386,914 372,119 (14,795) 2,408,281 2,412,137 3,856 31,303 27 ,500 (3,803) 447,803 448,780 977 808,510 765,997 (42,513) 830,075 754,837 (75,238) 283,360 248,069 (35,291) 494,900 460,368 (34,532) 400 400 98,434 34,055 (64,379) 314,663 275,969 (38,694) 2,679,722 2,464,037 (215,685) 72,251 96,150 23,899 (271,441) (51,900) 219,541 38,500 59,174 20,674 446 ,384 399,627 (46,757) (168,260) (100,069) (68,191) (232,452) (167,417) (65,035) (129,760) (40,895) 88,865 213,932 232,210 18,278 (57,509) 55,255 112,764 (57 ,509) 180,310 237,819 962,422 962,422 1,804,337 1,804,337 L_904 $1,017,677 $ 112,764 $1,746,828 $1,984,647 $ 237,819 8 Exhibit 4 CITY OF SHAKOPEE, MINNESOTA Combined Statement of Revenues, Expenses and Changes in Retained Earnings Proprietary Type Funds For The Years Ended December 31, 1983 and 1982 Enterprise Funds 1983 1982 Operating Revenues: Sales $4,544,691 $4,313,031 Cost of Sales 2,533,407 2,278,941 Gross Profit 2,011,284 2,034,090 Operating Expenses: Operations & Maintenance 696,427 686,332 Treatment Charges 590,002 563,694 Depreciation 251,780 234,070 Total Operating Expense 1 ,538,209 1 ,484,096 Operating Income 473,075 549,994 Add: Non-Operating Income Interest Income 173,254 174,326 Federal Grants 3,254 28,114 _ Other Income 15,099 56,445 Less: Non-Operating Expense Interest Expense (5,697) (7,248) Other Expense (36,120) (36,235) Net Income Before Operating Transfers 622,865 765,396 Transfers to Other Funds (266 ,058) (271 ,902) Net Income 356,807 493 ,494 Retained Earnings January 1 3,138,701 2,680,925 Decrease in Reserve for Construction (35,718) Retained Earnings December 31 $3 ,495,508 $3,138,701 The accompanying notes are an integral part of these financial statements. 9 Exhibit 5 CITY OF SHAKOPEE. MINNESOTA Combined Statement of Changes in Financial Position .Proprietary Type Funds For The Years Ended December 31, 1983 and 1982 1983 1982 Funds Provided: Operations Net Income for the Year $ 356,807 $ 493,494 Add: Items Not Requiring Current _ Outlay of Resources Depreciation 251,780 234,070 Total Funds Provided By Operations 608,587 727,564 Reduction in Fixed Assets 3,387 Contributions - Other Funds & Developers 1,382,016 _ Current Liabilities Payable From Restricted Assets Increased 5,835 85 Decrease in Long Term Receivable 1,956 Decrease in Restricted Assets 26,516 Total Funds Provided 644,325 2,111,621 Funds Applied: Acquisition of Fixed Assets 268,084 1,525,473 Reduction of Long-Term Debt 25,000 20,000 Increase in Restricted Assets 59,252 52,738 Current Liabilities - Payable From Restricted Assets Decreased 371 Decrease in Due to Other Governments - Long-Term 5,708 5,397 Increase in Due from Other Governments - Long-Term 20,682 Total Funds Applied 378,726 1 ,603,979 Net Increase (Decrease) in Working Capital $ 265,599 $ 507,642 Changes in Elements of Working Capital Cash and Investments $ 7,405 $ 559,182 Accrued Interest Receivable 29,614 (25,062) Accounts Receivable 16,074 (36,631) Due From Other Funds 188,311 18,840 Due From Other Governments - Current 27,696 11,633 Inventory 18,512 (18,466) Prepaid Expense (3,812) 7,298 Accounts Payable (42,071) 33,883 Due to Other Funds 24,080 (54,637) Due to Other Governments - Current (210) 11,602 Net Increase (Decrease) in Working Capital $ 265,599 $ 507,642 The accompanying notes are an integral part of these financial statements. 10 CITY OF SHAKOPEE, MINNESOTA Notes to Financial Statements For The Year Ended December 31, 1983 1. Summary of Significant Accounting Policies A. The accompanying summary of the City of Shakopee's more significant accounting policies is presented to assist the reader in interpreting the financial statements and other data in this report. The policies contained herein should be viewed as an integral part of the accompanying financial statements . These financial statements cover the activity of the City of Shakopee, the Shakopee Public Utilities Commission, the Community Services Board and the Shakopee Housing and Redevelopment Authority. The Utilities Commission is appointed by City Council and the Community Services Board is comprised of members of City Council, Independent School District 720 Board members and appointees of the two bodies, the Housing and Redevelopment Authority Commissioners are appointed. This report does not include the activity of the Shakopee Fire Relief Association because it is deemed that it does not meet the criteria of Statement 3 of the National Council on Governmental Accounting. B. The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self- balancing accounts that comprise it ' s assets, liabilities, fund equity, revenues, and expenditures or expenses as appropriate. Government resources are allocated to and accounted for in individual funds based upon _ the purpose for which they are spent and the means by which spending activities are controlled. The various funds are grouped in the financial statements in this report into seven generic fund types and three broad fund categories as follows: Governmental Fund Types Governmental Funds are those through which most governmental functions of the City are financed. The measurement focus is upon determination of financial position and changes in financial position (sources, uses, and balances of f inancial resources rather than upon net income determination) . These funds are maintained on the modified accrual basis of accounting (explained below). The following are the City' s Governmental Fund Types: General Fund - The General Fund is main operating fund of the City. It is used to account for all financial resources not accounted for in other funds . Principal revenues are property taxes , permits, state aids and charges for services . Primary expenditures are for police and fire protection, public works , recreation and park maintenance and general administration. Special Revenue Funds - Special Revenue Funds are used to account for the - proceeds of specific revenue sources that are restricted to expenditures for specific purposes . 11 Debt Service Funds - Debt Service Funds are used to account for the accumulation of resources for and the payment of, general long-term debt principal (as recorded in General Long Term Debt Group of Accounts), interest, and related costs. The principal source of revenue is property taxes. Capital Projects Funds - Capital Projects Funds are used to account for the financial resources used for the acquisition or construction of major capital facilities other than those financed by proprietary or Special Assessment Funds. Principal revenue sources are bond proceeds and federal or state grants. Special Assessment Funds - Special Assessment Funds are used to account for the acquisition and construction of specific projects. Primary revenue sources are special assessments against properties deemed to benefit from the projects and property taxes. Proprietary Fund Types Enterprise Funds - Enterprise Funds account for the operation and maintenance of City Facilities and services which is predominately self- supporting through service charges to customers. The measurement focus is upon determination of net income which is similar to private business. The City has three funds that fall under this fund type; the Electric Fund, the Water Fund and the Sewer Fund. Fiduciary Funds Types _ Trust and Agency Funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other government units and other funds. C. Basis of Accounting The accrual basis of accounting is used for the proprietary funds . The governmental and fiduciary funds use the modified accrual basis. Modifications in such method from the accrual basis are as follows: 1. Revenues are recognized when they become both measurable and _ available to finance expenditures of the current period. Substantially all sources of revenues are accrued except interest on special assessments receivable, which is recognized when due . 2. Expenditures are recorded when the liability is incurred except for interest on long-term debt and vacation pay, sick pay, and compensatory time which are expensed when paid. Proprietary Funds use the accrual basis to record revenue when earned and expenses when incurred. Earned but unbilled revenues for utility service for approximately the last week of the year are not recorded as receivable at year end, consistent with prior years . 12 D. Cash and Temporary Cash Investments Cash balances from all funds including the Shakopee Housing and Redevelopment Authority funds and Community Services but excluding the Shakopee Public Utility Commission funds (Electric and Water Funds) are pooled and invested to the extent available in certificates of deposit and U.S. Government obligations. Earnings from such investments are allocated to the respective funds on the basis of applicable cash balance participation. The Shakopee Public Utility Commission funds are similarly treated. Investments are carried at cost which approximates market . E. Receivables 1. Property taxes are recorded as revenues when collected. Property taxes receivable represent seven years uncollected taxes. All delinquent taxes are fully offset by an allowance for uncollectable taxes in the amount $155,500 because they are not expected to be collected in 60 days . 2. The principal and interest portion of special assessments is - recognized as revenue in the year when due. Both the principal and interest on special assessments are payable in installments over a term of years that matches the scheduled payments for the bond issue which financed the project . 3. Interest on investments is recorded as revenues in the year when earned. 4. Federal Revenue Sharing is recorded as revenue in the quarter for which it is allocated. 5. State aid for street construction is recorded as revenue when an applicable liability has been incurred and a claim for reimbursement submitted. - 6. Utility service charges are recognized when earned with the exception of approximately one week's worth of service at year end _ which is unbilled and not recorded. 7 . Due From and Due To Other Funds. During the course of it 's operations, the City has various transactions between funds to finance operations, provide services and construct assets. Certain transactions have not been paid or received as of December 31, 1983 and the interfund balances thereof have been recorded. 8. Long-Term Receivable. The Sewer Utility Fund has a long term receivable from the Metropolitan Waste Control Commission resulting from the sale of the City 's sewage disposal plant. Payment term was thirty years commencing in 1971 . See Note 8. 13 F. Inventory The inventories carried in the Enterprise Funds are valued at average cost. The General and Special Revenue Funds accumulate insignificant inventories, thus are not recorded at year-end on the balance sheets of these funds. G. Fixed Assets The accounting and reporting treatment applied to the fixed assets associated with a fund are determined by it 's measurement focus. General fixed assets are long-lived assets of the City as a whole. When purchased, they are recorded and accounted for in the General Fixed Assets Account Group. No depreciation is recorded on these assets. Fixed Assets in the propriety funds are capitalized in the fund in which they are utilized. Depreciation is recorded on these assets on a straight line basis over estimated useful lives which range from 5-10 years for equipment and 10-50 years for buildings and improvements. General Fixed Assets are recorded at historical cost if acquired after 1977, otherwise the valuation basis is estimated historical cost. Donated assets are valued at estimated market value as of the date received. Public domain ("infrastructure") general fixed assets such as streets, sidewalks, bridges and drainage systems are not included in general fixed assets because these items are immovable and are of value only to the City. H. Long Term Debt Long term liabilities that will be financed from governmental funds are accounted for in the General Long-Term Debt Group of Accounts and the Special Assessment Funds. Long Term liabilities of the proprietary funds are accounted for in the respective funds. The long term payable to the Metropolitan Waste Control Commission shown in the Sewer Fund is for charges relating to annexation of property. I. Accumulated Unpaid Vacation Pay, Sick Pay and Compensatory Time. The City compensates employees upon termination for unused vacation. The expense for vacation pay is recognized when the payment is made. The accumulated liability for unpaid vacation benef its at December 31, 1983, was approximately $38,990 and is not reflected in the financial statements. City employees are compensated for one-third of unused sick leave benefits upon termination up to a maximum of 800 or 920 hours (depending on classification of employee) . Sick leave is expensed as paid. The accumulated liability for unpaid sick leave benefits at December 31, 1983, was approximately $88,000 and is not reflected in the financial statements. The City makes use of compensatory time off in lieu of paying overtime . The accumulated liability for unused compensatory time off at December 3l, 1983, was approximately $7,500 and is not reflected in the financial statements. _ The Shakopee Public Utilities Commission has an accumulated liability for vacation, compensatory time and sick pay that amounts to $25,900 and is reflected in the financial statements. J. Pensions The City participates in the Public Employee's Retirement Association (PERA), a state wide contributory retirement plan which covers substantially all City employees. The contribution determined by PERA and paid by the City for the year ended December 31, 1983 was approximately $120,900. Under PERA an individual City's portion of the unfunded liability is not available, because no city is directly liable for any unfunded liability. PERA does have regular periodic actuarial valuations. 14 The City provides annually for pension contributions to the Shakopee Fire Relief Association. The Association has approximately 35 members. Funding for the pension plan is from a 2% fire insurance premium rebate and City contributions. The insurance premium rebate for 1983 was $23,460 and the City contributed $ -0-. The Association computes its liability for future benefits in accordance with Minnesota Statutes 69.772 applicable to associations paying lump-sum benefits. The statute provides for ratable funding over the years of service of each individual member. Accordingly, periodic actuarial studies are not required. The accrued unfunded liability at December 31,1983 was $41,635. This disclosure is not in accordance with Financial Accounting Standard Number 36. The required information is not available because the Association is not required to report under ERISA. K. "Memorandum Only" Total Columns _ Included on the combined financial statements are total columns captioned "Memorandum Only" to indicate that they are presented only for informational purposes. Adjustments to eliminate interfund transactions have not been made in arriving at such amounts and the memorandum totals do not present financial position results of operations, or changes in financial position in conformity with generally accepted accounting principles. L. Budgetary Data The City follows these procedures in establishing the budgetary data reflected in the financial statements. 1 . The City Administrator submits to the City Council a proposed budget for the upcoming fiscal year. The budget includes proposed expenditures and the means of financing them. 2. Public hearings are conducted to obtain taxpayer comments. 3 . The budget is legally enacted through passage of a resolution. 4. The City Council may authorize transfer of budgeted amounts between departments and funds . 5. Budgets are adopted on a basis consistent with generally accepted accounting principles (GAAP) . 6 . Budgets are formally controlled for the General and Special Revenue Funds. Budgets for Debt Service, Capital Projects and Special Assessment Funds are used for management with control exercised through project controls and bond indentures . 7 . Budgeting control is at the fund level with additional control at the department level for the General Fund. Budgeted amounts are as originally adopted, or as amended by the City Council. The amendments for the budget were not material in relation to the original budget. Appropriations lapse at year-end. M. Reserves The Electric and Water Enterprise Funds have reserves for future construction and emergencies. The reserves at December 31 , 1983 were: Electric = $ 100,000; Water = $259,493 . 15 2. General Fixed Assets A summary of changes in the General Fixed Asset Account Group during 1983 is as follows: Balance Balance 1/1/83 Additions Disposals 12/31/83 Land $1,141,025 $ 123,148 $ $1,264,173 Building & Improvements 1,742,312 21,863 1,764,175 Equipment 1,477,775 110,238 31,033 1,556,980 $4,361,112 $ 255,249 $ 31,033 $4,585,328 3. Proprietary Fund Fixed Assets A summary of Proprietary Fund Type Fixed Assets at December 31, 1983 follows: Electric Water Sewer —Total _ Land $ 4,500 $ $ $ 4,500 Buildings & Improvements 460,701 460,701 Equipment 333,349 47 ,498 57,780 438,627 Other Improvements 2,283,596 4,455,980 2,324,515 9,064,091 $3,082,146 $4,503,478 $2,382,295 $9,967,919 4. Lona Term Debt The long-term debt obligations outstanding at year-end are summarized as follows: Balance Bonds Maturities Interest Rates 12/31/83 Sewer Fund Bonds 1984 3.70 percent $ 25,000 Special Assessment Bonds 1984 - 1996 4.10 % to 11,00 % 5,780,000 General Obligation Bonds and Certificates 1984 - 1989 5.80 % to 8.60 % 605,000 _ General Obligation Tax Increment Bonds 1984 - 1993 6.50 % to 6.60 % 365,000 Total $6,775,000 Changes in bonds and other debt payable during 1983 are summarized as follows: Balance Balance - Bonds 1/1/83 Added Retired 12/31/83 Sewer Fund Bonds $ 45,000 $ $ 20,000 $ 25,000 _ Special Assessment Bonds 6,675,000 895,000 5,780,000 General Obligation Bonds and Certificates 725,000 120,000 605,000 General Obligation Tax Increment Bonds 370,000 5,000 365,000 Contract for Deed 10,000 _ 10,000 --- Total $7,825,000 $1,050,000 $6,775,000 16 General Obligation backed Sewage Disposal Bonds amounting to $25,000 as of December 31, 1983, are serviced by the Sewer Fund and carried as debt of this fund. The Special Assessment Bonds are recorded as a liability in the Special Assessment Funds. The bonds are serviced by special assessments against the benefitted properties and property tax levies . The City has a contingent liability against it's full faith and credit on the $5,780,000 Special Assessment Bonds. General Obligation Tax Increment Bonds are supported by incremental property tax revenues on an elderly housing project. The City has a contingent liability against it's full faith and credit for $365,000 in bonds outstanding. Several of the special assessment bond issues are partially supported by tax levies. These levies are recognized as revenue in the year in which they are collected. The deferred levies amounting to $978,071 are shown below and are not reflected in the financial statements. Deferred property tax levies in support of special assessment funds: Issue/Fund Amount 1974 Improvement $ 39,004 1975 Improvement 1,215 1976 Improvement 41,566 - 1977B Improvement 346,200 1977C Improvement 107,439 1980A Improvement 416,640 1981A Improvement 26,007 Long term debt maturities, including interest of $1 ,985,397 are as follows : General Special Assessment Enterprise Long-Term Bonds Bonds Debt Total 1984 $1 ,232,579 $25,462 $ 189,183 $ 1,447,224 1985 1 ,084,389 189,740 1,274,129 1986 1,023,376 132,035 1,155,411 - 1987 933,492 131,310 1,064,802 1988-92 2,607,638 515,105 3 ,122,743 1993-96 592,788 103,300 696,088 Total $7,474,262 JIL462 $1, 260,673 $ 8,760,397 There is $459,652 available in the Debt Service Funds. 17 5. Interfund Receivables/Payables Interfund Interfund Receivables Payables General Fund $ 59,486 $217,262 Special Revenue Funds Community Services Fund 488 403 Capital Equipment Revolving Fund 25,675 Housing & Redevelopment Authority 7 Capital Projects K—Mart Fund 105 Special Assessment Funds Permanent Improvement Revolving 53 242 1974 Improvement Fund 833 1976 Improvement Fund 9,796 1977C Improvement Fund 8,660 7,078 1979A Improvement Fund 7,272 187 1980A Improvement Fund 86,770 - 1981A Improvement Fund 140 1983A Improvement Fund 191 913 Enterprise Funds Electric Fund 14,034 42,953 Water Fund 4,627 43,661 Sewer Fund 210,334 114,683 Fiduciary Funds Utility Fund 1,075 428 464 $428,464 6. Fund Deficiences/Deficits Expenditures and other uses exceeded revenues and other sources in certain individual funds for the year ended December 31, 1983 as follows: Special Revenue Funds Community Services Fund $ 2,810 Park Reserve Fund 51,802 Capital Projects Funds Downtown Redevelopment Fund 12,522 Hi—Rise Fund 82,166 Special Assessment Funds Other Improvement 15,777 1983A Improvement 133,954 18 The Downtown Redevelopment Fund was established in 1982. It is supported by tax increments which the City began receiving in 1983. The Improvement Funds are supported by deferred tax levies and additional tax levies or transfers from other Improvement Funds as needed or available. Transfers are planned for 1984 for the 1967 and the 1974 Improvement Funds . See Note 4 on deferred tax levies and the deferred revenue account within the financial statements for the Special Assessment Funds. Fund balance deficits existed in the following funds at year end: Capital Projects Funds Downtown Redevelopment $ 20,477 Special Assessment Funds (Note 4) 1967 Improvement Fund 49,436 1974 Improvement Fund 79,310 1977B Improvement Fund 236,525 1979A Improvement Fund 48,660 1980A Improvement Fund 627,637 Other Improvement Fund 21,035 1981A Improvement Fund 498,904 1982A Improvement Fund 160,952 _ 1983A Improvement Fund 222,792 7. Green Acres on Assessments The City of Shakopee has several special assessment funds that involve green acre properties. The City carries the installments certified to the County Auditor (principal and interest) in delinquent special assessments and future installments (principal) in deferred assessments receivable. Green acre assessments at December 31, 1983, are carried as follows: Fund Delinquent Deferred Permanent Improvement Revolving $ 27,245 $ 155 '72 Improvement Fund 6,372 4,305 '73 Improvement Fund 117,491 13,822 '74 Improvement Fund 23,353 4,294 '77-C Improvement Fund 631 186 '80-A Improvement Fund 55,011 131,847 ' 81-A Improvement Fund 100,120 179,763 $330,223 $334,372 8. Metropolitan Waste Control Commission In 1971, the Metropolitan Was t e Contro 1 Commis s ion (MWCC) assumed ownership of _ the City 's treatment works . The takeover by the MWCC provided that the City would receive a payment for the facilities based on the value of the facilities in 1971 . 19 The amount to be received from the MWCC is divided into two segments as follows: (1) an amount equal to the value of the facilities, less debt thereon to be paid over a 30-year period with interest at 4 percent; and (2) an amount equal to the debt service on debt related to the facilities to be paid by a reduction of annual use charges paid by the City. Each year the MWCC bills the City in advance for estimated disposal charges and at the end of the year an adjustment is made to actual charges incurred. During 1983, such adjustments resulted in a refund of $78,722. In 1982, such adjustments resulted in a $28,388 refund. The amount receivable from the MWCC at December 31, 1983, is as follows: Net value amount $110,280 Debt service 25,000 Disposal charge refunds 107,110 Total 242,390 Less current portion 58,040 Long-term receivable $184,350 9. Segment Information The City currently operates three enterprise funds which are designed to operate primarily from user fees charged to customers. Electric Water Sewer Total Operating Revenues $3,482,917 $ 276,773 $ 785,001 $4,544,691 Depreciation 108,222 91 ,613 51,945 251,780 Operating Income 361 ,298 3,331 108,446 473,075 Operating Grants 3,254 3,254 Operating Transfers out 219,496 46,562 266,058 Net Income 194,569 13,578 148,660 356,807 Current Capital Contributions Property Additions (Net) 188,792 315 5,943 195,050 Net Working Capital 1,077,541 389,701 431,488 1,898,730 Total Assets 3,105,402 4,159,103 2,944,544 10,209,049 - Bonds and Long Term Liabilities 12,422 12,422 Total Equity 2,761,025 4,095,829 2,785,265 9,642,119 10. Municipal State Aid Receivable - Construction State aid construction is recognized as revenue when a claim is submitted. The City's unexpended balance for Municipal State Aid - Construction, as of December 31, 1983, was $331,477 . 11 . Contingent Liabilities _ The City of Shakopee is a co-defendant in a lawsuit regarding work performed for the Shakopee Housing and Redevelopment Authority Tax Increment Redevelopment Project Number One. The plaintiff is claiming costs in excess - of $300,000. At present, the outcome can not be determined and no provision has been made in the financial statements for any liability that may result. 20 Parrott Construction Company is suing the City of Shakopee claiming the City owes them money, which totals approximately $15,000. No provision has been made in the financial statements for any potential liability that may result and City officials expect that none will result. The City is involved in a lawsuit with William Chard, claiming certain amounts due the City by Mr. Chard, and Mr. Chard has counter-claimed, insisting that the City assess fees for late construction against a contractor in Mr. Chard's subdivision. The claims are not resolved but it is expected that the City will prevail. 12. Leases and Committments _ The City has no significant leases or commitments including construction contracts as of December 31, 1983 . 13. Change in Accounting A. The General Fund's and the Housing and Redevelopment Authority Fund 's beginning fund balance for 1982 was restated by $41,793 and $1,429 respectively to reflect increasing the allowance for uncollectable taxes to 100% of delinquent taxes receivable. None of the delinquent taxes receivable are expected to be collected within 60 days of year end. B. The National Council of Governing Accounting been unable to resolve it's special assessment project, which was studying possible alternative - accounting treatments for special assessments, and has further stated that all governmental units should follow NCGA's Statement No. 1 and apply the modified accrual basis of accounting to special assessment revenue. Accordingly, the City of Shakopee has changed it 's accounting for special assessment revenues tc recognize such revenue only as it becomes due and collectable, rather than as levied. Revenues from special assessments which are not due within the fiscal year are classified as deferred. This change has been made retroactively, and accordingly, the fund balances (deficits) of the various special assessment funds at January 1, 1982, have been restated as follows: AS PREVIOUSLY AS FUND REPORTED RESTATED PIR $ 375 ,896 $ 359,992 1967 (70,998) (99,261) 1972 91 ,885 (44,909) 1973 155,479 21,133 1973-B 55,760 45,593 1974 (79,553) (127,802) 1975 13,838 (6,734) 1976 145,117 (124,313) 1977-A 40,717 20,090 1977-B (270,602) (474,859) _ 1977-C 57 ,525 (266,168) 1979-A 5,191 (112,970) 1980-A 28,592 (1,281 ,086) 1981-A 17,632 (658,757) TOTALS $ 566,479 ($2,750,051) 21 The effects of the change on the excess of revenues over expenditures of the various special assessment funds were as follows: INCREASE (DECREASE) FUNDS 1983 1982 PIR $ 1,619 $ 4,652 1967 5,254 23,009 1972 17,318 20,709 1973 43,638 44,346 1973-8 3,575 3,526 1974 19,372 10,375 1975 3,991 4,310 1976 43,694 67,434 1977-A 3,566 3,294 1977-B 30,631 41,642 1977-C 77,353 76,950 1979A 26,727 25,359 1980-A 203,220 206,611 1981-A 79,038 (21,147) 1982-A 25,359 (185,350) - 1983-A (110,723) TOTALS $ 473 ,632 $ 325,720 _ 14. Special Obligation Tax Increment Bonds The Housing Redevelopment Authority has issued $5,300,000 Special Obligation Tax Increment Bonds Series 1979. The bonds were issued to finance the cost of local and site improvements for the Valley Industrial Park Redevelopment Project. The bonds do not constitute a general obligation of the Authority or the City of Shakopee. The bond and interest payments are payable solely from the tax increments derived from the project area and are partially guaranteed by the K-Mart Corporation. As of December 1983, the Trustee (Northwestern Bank of St. Paul) holds $776,160 in cash and securities in the Construction Fund, $584,074 in cash and securities in the Reserve Fund, $212,868 in the Bond Fund, and $798,167 in the Discharge Fund. 15. Reserved/Designated Fund Equity The General Fund has $30,974 reserved for prepaid expense and $92,000 appropriated for subsequent years expenditures . 22 SECTION II B COMBINING AND INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS AND SCHEDULES CITY OF_ SHAKOPEE, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 GENERAL FUND The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of city government. These basic functions include police and fire protection, planning, administration, etc . Appropriations are made from this fund annually. Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc. Expenditures are recorded by object and are primarily for day- to-day operating expenses and equipment. Capital expenditures for large scale public improvements are accounted for within the Capital Projects and Special Assessment Funds . Exhibit A CITY OF SHAKOPEE, MINNESOTA GENERAL FUND BALANCE SHEET December 31, 1983 _ 1983 1982 Assets Cash and Investments (Note 1) $1,109,584 861,043 Accrued Interest Receivable 18,717 11 ,907 Accounts Receivable 44,819 36,283 Taxes Receivable - Delinquent $128,523 $113,085 Less Allowance for Uncollect- (128,523) (113,085) able Taxes Assessments Receivable 2,074 475 Due From Other Funds 59,486 36,228 Due From Other Governments 5,023 14,845 Prepaid Expense 30,974 27,313 _ Total Assets $1 ,270,677 $ 988,094 Liabilities and Fund Balance Liabilities Salaries Payable $ 21,813 $ 19,303 Accounts Payable 64,632 64,391 Contract Payable 4,278 Contract for Deed 10,000 Due To Other Funds 217,262 48,207 Total Liabilities 303,707 146,179 Fund Balance Reserve for Prepaid Expense 30,974 27,313 Appropriated for Subsequent Years Expenditures 92,000 Unappropriated 843 ,996 814,602 Total Fund Balance 966,970 841 ,915 Total Liabilities and Fund Balance $1,270,677 $ 988,094 The accompanying notes are an integral part of these financial statements. 23 Exhibit A-1 CITY OF SHAKOPEE, MINNESOTA General Fund Statement of Revenues, Expenditures And Changes In Fund Balance For The Year Ended December 31, 1983 1983 Over (Under) 1982 Estimated Actual Estimated Actual Revenues Taxes $ 760,774 $ 742,548 $ (18,226) $ 734,607 Special Assessments 2,769 2,769 475 Licenses and Permits 101,400 1352673 34,273 143,390 Intergovernmental 692,678 753,337 60,659 632,726 Charges For Service 390,900 295,153 (95,747) 338,573 Fines and Forfeits 22,000 28,240 6,240 26,271 Miscellaneous 53,615 82,298 28,683 80,654 Total Revenues 2,021,367 2,040,018 18,651 1 ,956,696 Other Sources 407,884 340,453 (67,431) 360,995 Total Revenues and Other Sources 2,429,251 2,380,471 (48,780) 2,317,691 Expenditures General Government 416,500 421,280 4,780 422,569 Public Safety 808,510 765,997 (42,513) 786,159 Public Works 830,075 754,837 (75,238) 790,390 Recreation 211,540 212,299 759 208,043 Miscellaneous 98,434 33,655 (64,779) 19,059 Total Expenditures 2,365,059 2, 188,068 (176,991) 2,226,220 Other Uses 64,192 67,348 3,156 46,168 Total Expenditures and Other Uses 2,429,251 2,255,416 (173,835) 2,272,388 Excess (Deficiency) of Revenues _ And Other Sources Over Expenditures & Other Uses 125,055 125,055 45,303 Fund Balance January 1 As Reported 841,915 841,915 838,405 Adjustment for Delinquent Taxes (41 ,793) Fund Balance January 1 As Restated 841,915 841,915 796,612 Fund Balance December 31 $ 841 ,915 $ 966 ,970 $ 125,055 $ 841 ,915 The accompanying notes are an integral part of these financial statements . 24 Exhibit A-2 CITY OF SHAKOPEE, MINNESOTA General Fund Schedule of Revenues - Estimated and Actual For The Year Ended December 31, 1983 1983 Over (Under) 1982 Estimated Actual Estimated Actual Taxes General Property Tax Current $ 710,774 $ 681 ,673 $ (29,101) $ 707,683 Fiscal Disparities 50,000 60,875 10,875 26,924 Total Taxes 760,774 742,548 (18,226) 734,607 Special Assessments 2,769 2,769 475 Licenses and Permits Business Licenses and Permits 100,900 135,272 34,372 142,993 Non-Business Licenses and Permits 500 401 (99) 397 Total Licenses and Permits 101,400 135,673 34,273 143,390 Intergovernmental Revenue State Grants Local Government Aid 388,498 388,498 337,559 Attached Machinery 21,000 27,410 6,410 21,867 Homestead Credit 170,000 200,438 30,438 132,825 Reduced Assessment 8,236 8,236 7 ,299 Police State Aid 35,000 36,259 1 ,259 35,922 Highway Aid 15,495 15,495 15,495 Planning Grants 2,220 Police Training 2,268 2,268 Shade Tree Program 5,395 Civil Defense 500 349 (151) 238 Other 100 100 County Grants Highway Aid 60,000 69,787 9,787 73,906 Aggregate Tax 2,185 4,497 2,312 Total Intergovernmental Revenues 692,678 753,337 60,659 632,726 Charges For Service - General Government 208,200 96 ,911 (111,289) 162,086 Fees Retained from Collec- tions for Other Governments 200 170 (30) 170 Public Safety 17,200 17,380 180 20,046 25 Exhibit A-2 CITY OF SHAKOPEE, MINNESOTA General Fund Schedule of Revenues - Estimated and Actual (continued) For The Year Ended December 31, 1983 1983 Over (Under) 1982 Estimated Actual Estimated Actual Highways $ 1,500 $ 7,583 6,083 $ 6,308 Recreation 26,800 33,794 6,994 27 ,518 Refuse Disposal 137 ,000 139,315 2,315 122,445 Total Charges for Service 390,900 295,153 (95,747) 338,573 Fines and Forfeits 22,000 28,240 6, 240 26,271 Miscellaneous Revenues Interest on Investments 35,000 57,733 22,733 67,705 Rents 3,415 3,081 (334) 1,810 Miscellaneous 15,200 21,484 6,284 11,139 Total Miscellaneous 53,615 82,298 28,683 80,654 Revenues Total Revenues 2,021 ,367 2,040,018 18,651 1 ,956 ,696 Other Sources Transfers from Other Funds Revenue Sharing Fund 165,500 97 ,309 (68,191) 118,187 Capital Equipment Revolving Fund 2,000 2,760 760 2,424 240,384 Enterprise Funds 240,384 240,384 Total Other Sources 407,884 340,453 (67,431) 360,995 Total Revenues and Other $2 429,251 $2 380,471 $ (48,780) $2,317,691 Sources 26 Exhibit A-3 CITY OF SHAKOPEE, MINNESOTA General Fund Schedule of Expenditures For The Year Ended December 31, 1983 1983 Actual _ Over(Under) 1982 Estimated Actual Estimated Actual General Government Mayor and Council Personal Services $ 20,150 $ 19,846 $ (304) $ 20,269 Supplies & Services 12,350 13,595 1 ,245 9,633 _ Total 32,500 33,441 941 29,902 Administration -- Personal Services 56,540 60,757 4,217 50,007 Supplies & Services 11,150 7,511 (3,639) 5,300 Capital Outlay 8,300 2,872 (5,428) 14,725 Total 75,990 71,140 (4,850) 70,032 City Clerk Personal Services 34,550 29,007 (5,543) 27,563 Supplies & Services 15,675 15,745 70 21,143 Capital Outlay 965 Total 50,225 44,752 (5,473) 49,671 Assessing - Personal Services 1,873 Supplies & Services 16,000 14,325 (1 ,675) 23,397 Total 16,000 14,325 (1,675) 25,270 Finance Personal Services 65,950 62,138 (3,812) 59,977 Supplies & Services 36,360 32,450 (3,910) 30,159 Capital Outlay 1,390 736 (654) 7,272 Total 103,700 95,324 (8,376) 97,408 Legal Supplies & Services 38,150 40,898 2, 748 46, 124 Total 38,150 40,898 2,748 46,124 27 - - Exhibit A-3 CITY OF SHAKOPEE, MINNESOTA General Fund Schedule of Expenditures (continued) For The Year Ended December 31, 1983 1983 Actual Over(Under) 1982 Estimated Actual Estimated Actual Planning Personal Services $ 35,875 $ 31,633 $ (4,242) $ 32,501 Supplies & Services 5,025 4,203 (822) 3,317 Capital Outlay Total 40,900 35,836 (5,064) 35,818 Government Buildings Personal Services 20,910 23,512 2,602 23,028 Supplies & Services 24, 270 26,480 2,210 24,554 Capital Outlay 500 22,346 21,846 5,507 Total 45,680 72,338 26,658 53,089 Industrial/Commercial Supplies & Services 7,300 5,803 (1,497) 606 Total 7,300 5,803 (1,497) 606 Cable Personal Services 4,300 6,166 1,866 5,604 Supplies & Services 1,755 1 ,257 (498) 9,045 Total 6,055 7,423 1,368 14,649 Total General Government 416,500 421,280 4,780 422,569 Public Safety Police Personal Services 566,370 560,209 (6,161) 542,438 Supplies & Services 70,465 64,619 (5,846) 59,742 Capital Outlay 17,300 5,030 (12,270) 38,536 Total 654, 135 629,858 (24,277) 640,716 28 Exhibit A-3 CITY OF SHAKOPEE, MINNESOTA General Fund Schedule of Expenditures (continued) For The Year Ended December 31, 1983 1983 Actual Over(Under) 1982 Estimated Actual Estimated Actual Fire Personal Services $ 50,515 $ 49,540 $ (975) $ 65,229 Supplies & Services 48,450 46,301 (2,149) 62,230 Capital Outlay 38,860 31,300 (7,560) 9,067 Total 137,825 127,141 (10,684) 136,526 Civil Defense Supplies & Services 2,500 2,222 (278) 4,245 Capital Outlay 10,000 (10,000) Total 12,500 2,222 (10,278) 4,245 Animal Control Supplies & Services 4,050 6,776 2,726 4,672 Total 4,050 6,776 2,726 4,672 Total Public Safety-_808 510 765,997 (42,513) 786,159 Public Works Building Inspection Personal Services 46,160 49,671 3,511 48,866 Supplies & Services 11 ,910 13, 272 1,362 15,275 Capital Outlay 1,200 577 (623) 1 ,397 Total 59,270 63, 520 4,250 65,538 Engineering Personal Services 124,660 121 ,397 (3,263) 122,458 Supplies & Services 12,675 13,667 992 13,976 Capital Outlay 16,500 5,996 (10,504) 5,189 Total 153,835 141,060 (12,775) 141,623 Street Personal Services 160,745 173,398 12,653 160,949 Supplies & Services 207,675 137,471 (70,204) 222,089 Capital Outlay 66,000 57,038 (8,962) 42,479 Total 434,420 367,907 (66,513) 425,517 29 Exhibit A-3 CITY OF SHAKOPEE, MINNESOTA General Fund Schedule of Expenditures (continued) For The Year Ended December 31, 1983 1983 Actual Over(Under) 1982 Estimated Actual Estimated Actual Shop Personal Services $ 28,190 $ 33,470 $ 5,280 $ 25,523 Supplies & Services 4,050 4,380 0 2,736 Capital Outlay 3,500 3 55000) 1,125 Total 35,740 37,850 2,110 29,384 Storm Sewer - Personal Services 7,860 4,328 (3,532) 4,427 Supplies & Services 1,200 160 -IL-O40) 1,735 Total 9,060 4,488 (4,572) 6,162 Weed Control Personal Services 500 1,030 530 934 Supplies & Services 250 508 258 54 Total 750 1,538 788 988 Refuse Collection Supplies & Services 137,000 138,474 1,474 121.178 Total 137,000 138,474 1,474 121,178 Total Public Works 830.075 754,837 (75,238) 790,390 Recreation Park Personal Services 114,325 103,769 (10,556) 98,448 Supplies & Services 29,170 31,403 2,233 27,744 Capital Outlay 16,000 11,954 (4,046) 7,074 Total 159,495 147,126 (12,369) 133,266 Forestry 24,507 _ Personal Services 9,005 17,161 8,156 Supplies & Services 7 ,935 5,375 (2,560) 11 ,698 Total 16,940 22,536 5,596 36,205 30 Exhibit A-3 CITY OF SHAKOPEE, MINNESOTA General Fund _ Schedule of Expenditures (continued) For The Year Ended December 31, 1983 1983 Actual Over(Under) 1982 Estimated Actual Estimated Actual Pool Personal Services $ 20,905 $ 30,498 $ 9,593 $ 26,637 Supplies & Services 14,200 12,139 (2,061) 11 ,935 Total 35,105 42,637 7,532 38,572 Total Recreation 211 ,540 212,299 759 208,043 Miscellaneous Unallocated Supplies & Services 21,340 22,551 1,211 18,607 Contingency 77,094 11,104 (65,990) 452 Capital Outlay Total 98,434 33,655 (64, 779) 19,059 Total Expenditures 2,365,059 2,188,068 (176,991) 2,226,220 Other Uses Transfer to Community Services 33,500 33,500 33,500 Special Assessment 30,692 33,848 3,156 Debt Service 12,668 Total Expenditures and Other Uses $2,429, 251 $2,255,416 $ (173,835) $2, 272,388 31 CITY OF SHAKOPEE, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources designated to finance particular activities as required by law or administrative regulation. The Community Services Fund was established in accordance with the City Code to account for a cooperative recreation/education program between the City and School District 720. The Park Reserve Fund is utilized to account for monies received that are designated for park purposes. Expenditures are for park development and improvements. The Revenue Sharing Fund is to account for federal grants under that program. The Capital Equipment Revolving Fund was established in 1979 by the City Council to provide funding for large pieces of equipment and to even out those financing needs over several years in conjunction with the Revenue Sharing Fund. Housing and Redevelopment Authority Fund accounts for the activities of that body. CITY OF SHAKOPEE, MINNESOTA Special Revenue Funds Combining Balance Sheet December 31, 1983 Park Revenue Reserve Sharing Fund Fund Assets Cash and Investments (Note 1) $ 80,346 $314,157 Accrued Interest Receivable 2,337 10,617 Accounts Receivable Taxes Receivable - Delinquent Allowance for Uncollectible Taxes Due From Other Funds Due From Other Governments 23,746 Prepaid Expense Total Assets LIL683 JIL8 520 Liabilities and Fund Balance Liabilities Salaries Payable $ $ Accounts Payable Due To Other Funds Total Liabilities Fund Balance 82,683 348,520 — Total Liabilities & Fund Balance 82 683 JIL8520 The accompanying notes are an integral part of these financial statements. 32 — Exhibit B Capital Housing & Community Equipment Redevelopment Services Revolving Authority Total Fund Fund Fund 1983 1982 $ 34,421 $386,547 $134,365 $ 949,836 $862,112 637 11,066 3,393 28,050 16,287 19,176 1,671 11671 1,552 (1,671) (1,671) (1,552) 488 25,675 261163 49,658 23,746 25,653 1,612 35 546423 288 IIIZ.758 $1,027,795 $974,498 $ 2,300 $ $ 444 $ 2,744 $ 1,658 1,969 4,995 6,964 2,619 403 7 410 7,799 4,672 5,446 10,118 12,076 30,874 423,288 132,312 1,017,677 962,422 35 546 JAZL288 137 758 $1,027,795 JjZA4.. 98 33 CITY OF SHAKOPEE, MINNESOTA Special Revenue Funds Combining Statement of Changes in Fund Balances For The Year Ended December 31, 1983 Park Revenue Reserve Sharing _ Fund Fund Revenues and Other Sources $ 74,245 $133,940 Expenditures and Other Uses 126,047 97,309 Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses (51,802) 36,631 Fund Balance January 1 134,485 311 ,889 Fund Balance December 31 82 683348 520 The accompanying notes are an integral part of these financial statements. 34 Exhibit B-1 _ Capital Housing & Community Equipment Redevelopment Services Revolving Authority Total Fund Fund Fund 1983 1982 $119,212 $ 63,722 $ 40,174 $ 431,293 $ 440,734 122,022 3,160 27,500 376,038 279,181 (2,810) 60,562 12,674 55,255 161,553 33,684 362,726 119,638 962,422 800,869 _ 30 874423 288 jjj.2,312 $1,017,677 $ 962,422 35 CITY OF SHAKOPEE, MINNESOTA Special Revenue Funds Combining Statement of Revenues For The Year Ended December 31, 1983 Park Revenue Reserve Sharing — Fund Fund Revenues Taxes General Property Tax $ $ Fiscal Disparities Total — Licenses and Permits Park Dedication 15,054 — Intergovernmental Federal Revenue Sharing 99,155 State Grant 51,575 Homestead Reduced Assessment Other Local Government — Total 51,575 99,155 Charges for Services Recreation Miscellaneous — Interest on Investments 7,616 34,785 Interest on K-Mart Trust Sale of Property — Contributions Miscellaneous Total 7,616 34,785 Total Revenues 74,245 133,940 Other Sources — Transfers From General Fund Transfers From Utilities Fund Total Revenues and Other Sources LZL245 1122,940 The accompanying notes are an integral part of these financial statements. 36 Exhibit B-2 Capital Housing & Community Equipment Redevelopment Total Services Revolving Authority 1982 Fund Fund Fund 1983 $ $ $ 10,625 $ 10,625 $ 9,544 -- 576 576 679 11,201 11,201 10,223 15,054 40,430 99,155 114,562 51,575 _ 2,350 2,350 1,398 90 90 60 33,500 33,500 33,500 33,500 2,440 186,670 149,520 48,246 48,246 54,105 1,741 35,866 10,934 90,942 100,072 15,599 15,599 18,140 2,182 2,182 1,288 881 881 1,938 1,344 1,344 3,966 38,048 26,533 110,948 121,438 85,712 38,048 40,174 372,119 375,716 33,500 33,500 - 33,500 25,674 31,518 25,674 119 2126$ 3,722 $ 40,174431 29344$ 0,734 37 CITY OF SHAKOPEE, MINNESOTA Special Revenue Funds Combining Statement of Expenditures For The Year Ended December 31, 1983 Park Revenue Reserve Sharing Fund Fund Expenditures Park and Recreation Personal Services $ 383 $ Supplies and Services 16,536 Capital Outlay 109,128 Total Expenditures 126,047 - Other Uses Transfer to General Fund 97,309 Total Expenditures and Other Uses 112§_,047 97 309 The accompanying notes are an integral part of these financial statements, 38 - Exhibit B-3 Capital Housing & Community Equipment Redevelopment Services Revolving Authority Total Fund Fund Fund 1983 1982 $ 92,929 $ $ 11,561 $104,873 $109,485 28,893 15,452 60,881 37,372 200 400 487 110,215 11,713 122,022 400 27,500 275,969 158,570 2,760 100,069 120,611 122 022 $ 3,160 27 500 $376,038 279 181 39 CITY OF SHAKOPEE, MINNESOTA Special Revenue Funds Schedule of Revenues, Expenditures and Changes in Fund Balances Estimated and Actual For The Year Ended December 31, 1983 Park Reserve Fund _ Over (Under) Revenues Estimated Actual Estimated Taxes $ �_ $ Licenses & Permits 25,000 15,054 (9,946) Intergovernmental Federal Grants 3,500 (3,500) State Grants 51,757 51,575 (182) Homestead Reduced Assessment Local Governments Total 55,257 51,575 (3,682) Service Charge - Recreation Miscellaneous Interest on Investments 2,000 7,616 5,616 Sale of Property _ Contributions 15,000 (15,000) Miscellaneous Total 17,000 7,616 (9,384) Total Revenues 97,257 74,245 (23,012) Other Sources Transfers from General Fund Transfers from Utilities Fund Total Revenues and Other Sources 97,257 74,245 (23,012) Expenditures _ Personal Services 383 383 Supplies and Services 16,000 16,536 536 Capital Outlay 136,960 109,128 (27,832) Total Expenditures 152,960 126,047 (26,913) Other Uses — Transfer to General Fund Total Expenditures and Other Uses 152,960 126,047 (26,913) _ Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses (55,703) (51,802) 31901 Fund Balance January 1 134,485 134,485 Fund Balance December 31 78 782 82,683 3,901 — 40 Exhibit B-4 Revenue Sharing Fund Community Services Fund Over Over (Under) (Under) Estimated Actual Estimated Estimated Actual Estimated 115,000 99,155 (15,845) 33,500 33,500 115,000 99,155 (15,845) 33,500 33,500 - 54,950 48,246 (6,704) 25,000 34,785 9,785 2,500 1,741 (759) 5,700 881 (4,819) 250 1,344 1,094 25,000 34,785 9,785 8,450 3,966 (4,484) 140,000 133,940 (6,060) 96,900 85,712 (11,188) 33,500 33,500 140,000 133,940 (6,060) 130,400 119,212 (11,188) 100,675 92,929 (7,746) 27,925 28,893 968 1,800 200 (1,600) 130,400 122,022 (8,378) 165,500 97,309 (68,191) 165,500 97,309 (68,191) 130,400 122,022 (8,378) (25,500) 36,631 62,131 (2,810) (2,810) 311,889 311,889 33,684 33,684 $286,389 $348,520j_§.2 131 1_11,684 $ 0,874 2 810) 41 CITY OF SHAKOPEE, MINNESOTA Special Revenue Funds Schedule of Revenues, Expenditures and Changes in Fund Balances (continued) Estimated and Actual — For The Year Ended December 31, 1983 Capital Equipment Revolving Fund Over (Under) Revenues Estimated Actual Estimated Taxes $ $ $ — Licenses & Permits Intergovernmental Federal Grants State Grants Homestead — Reduced Assessment Local Governments Total Service Charge - Recreation Miscellaneous Interest on Investments 26,000 35,866 9,866 Sale of Property 5,000 2,182 (2,818) — Contributions Miscellaneous Total 31,000 38,048 7,048 Total Revenues 31,000 38,048 7,048 Other Sources Transfers from General Fund Transfers from Utilities Fund 5,000 25,674 20,674 — Total Revenues and Other Sources 36,000 63,722 27,722 Expenditures — Personal Services Supplies and Services Capital Outlay 400 400 — Total Expenditures 400 400 Other Uses — Transfer to General Fund 2,760 2,760 Total Expenditures and Other Uses 2,760 3,160 400 — Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses 33,240 60,562 27,322 Fund Balance January 1 362,726 362,726 Fund Balance December 31 $395,966 $423,288 27,322 — 42 Exhibit B-5 HRA Fund Over (Under) Estimated Actual Estimated 1$ 1,007 11,201 $ 194 2,660 2,350 (310) 90 90 2,750 2,440 310) 8,000 26,533 18,533 8,000 26,533 18,533 21,757 40,174 18,417 21,757 40,174 18,417 _ 20,330 11,561 (8,769) 10,473 15,452 4,979 500 487 (13) - 31,303 27,500 (3,803) 31,303 27,500 (3,803) (9,546) 12,674 22,220 119,638 119,638 $110,092 $132,312 J-2 2,220 43 CITY OF SHAKOPEE, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 DEBT SERVICE FUNDS These funds are maintained to account for the accumulation and disbursement of money needed for interest and debt redemption requirements of the general obligation bond issues . Provisions are made within the City's general property tax levy to provide sufficient money to meet these requirements . CITY OF SHAKOPEE, MINNESOTA Debt Service Fund Combining Balance Sheet December 31, 1983 Public Service Building Highrise Tax Bonds Increment ASSETS Cash and Investments (Note 1) $181 ,279 $196,878 Accrued Interest Receivable 3,396 5,513 Taxes Receivable — Delinquent 25,306 Less Allowance for Uncollect— able Taxes (25,306) Due from Other Funds Total Assets 184 675202 391 LIABILITIES AND FUND BALANCE Due to Other Funds $ $ - Fund Balance 184,675 202,391 Total Liabilities & Fund Balance184 675 202 391 The accompanying notes are an integral part of these financial statements. 44 Exhibit C Judgment Total Bonds 1983 1982 $ 71,802 $449,959 $274,445 784 9,693 2,751 25,306 (25,306) 28,859 L_12.,586 459 652 $306,055 $ $ $ 85 72,586 459,652 305,970 $ 72,58b $ 459,652 $306,055 45 CITY OF SHAKOPEE, MINNESOTA Debt Service Funds Combining Statement of Revenues, Expenditures And Changes in Fund Balances For the Year Ended December 31, 1983 Public Service Building Highrise Tax Bonds Increment Revenues General Property Tax - Current $ 87,551 $ 25,306 Intergovernmental Revenues - Homestead Credit 17,932 128 Reduced Assessment Credit 33,574 Interest Income 10,297 8,620 Total Revenues 115,780 67,628 Other Sources Transfer from General Fund Total Revenues & Other Sources 115,780 67,628 Expenditures Redemption of Bonds 65,000 5,000 - Interest on Bonds 32,280 24,037 Fiscal Agent Fees 51 24 Total Expenditures 97,331 29,061 Excess (Deficiency) of Revenues & Other Sources Over Expenditures 18,449 38, 567 Fund Balance January 1 166,226 69,983 Residual Equity Transfer 93,841 Fund Balance December 31 $184,675 $202,391 The accompanying notes are an integral part of these financial statements. 46 Exhibit C-1 Judgment Total Bonds 1983 1982 $ 56,081 $168,938 $183,359 11,487 29,547 28,171 33,574 28,774 1,953 20,870 15,351 69,521 252,929 255,655 12,530 69,521 252,929 268,185 55,000 125,000 60,000 _ 11,605 67,922 57,060 91 166 90 66,696 193,088 117, 150 2,825 59,841 151,035 69,761 305,970 154,935 93,841 $ 72,586 $459,652 $305,970 47 CITY OF SHAKOPEE, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 CAPITAL PROJECT FUNDS Capital Project Funds are established to account for the construction of major capital facilities . Project resources are a combination of several revenue sources such as bond proceeds, interfund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. Exhibit D CITY OF SHAKOPEE, MINNESOTA Capital Projects Funds Combining Balance Sheet ` December 31, 1983 Downtown Total . K-Mart Redevelopment Hi-Rise 1983 1982 Assets Cash and Investments (Note 1) $ (248) $(20,402) $ $(20,650) $110,491 -' Cash With Trustee 776,160 776,160 777,083 Accrued Interest Receivable 3,053 3,053 4,368 _ Due From Other Funds 105 105 Total Assets $779,070 20 402) $_ $758,668 1§2.L,942 Liabilities and Fund Balance Accounts Payable $ $ 75 $ $ 75 $ 325 Contracts Payable 3,722 Due to Other Governments 216 Total Liabilities 75 75 4,263 Fund Balance (Deficit) 779,070 (20,477) 758,593 887,679 '- Total Liabilities and Fund Balance $779,070 (ZO 402) �_ $758,668 1§21,942 The accompanying notes are an integral part of these financial statements. 48 _ Exhibit D-1 CITY OF SHAKOPEE, MINNESOTA Capital Project Funds Combining Statement of Revenues, Expenditures And Changes in Fund Balances For The Year Ended December 31, 1983 Downtown Total K-Mart Redevelopment Hi-Rise 1983 1982 Revenues General Property Tax $ $ 11,318 $ $ 11,318 $ Federal Grants 1,787 Interest 62,102 9,515 71,617 146 ,192 Miscellaneous 1,664 Total Revenues 62,102 11 ,318 9,515 82,935 149,643 Expenditures Downtown Redevelopment 23,840 23,840 7,955 Housing Redevelopment 91,681 91,681 22,959 Industrial Development 2,659 2,659 594,606 Total Expenditures 2,659 23,840 91 ,681 118,180 625,520 Excess (Deficiency) of Revenues Over Expenditures 59,443 (12,522) (82,166) (35,245) (475,877) Fund Balance January 1 719,627 (7,955) 176,007 887,679 1,363,556 Residual Equity Transfer (93,841) (93,841) Fund Balance December 31 779 070 $ (20,477) $ $ 758,593 $ 887,679 The accompanying notes are an integral part of these financial statements . 49 CITY OF SHAKOPEE, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 SPECIAL ASSESSMENT FUNDS Special Assessment Funds are established according to Minnesota Statutes, Chapter 429. They are used to finance and account for the construction of improvements which are wholly or partially assessed against the benefited properties. CITY OF SHAKOPEE, MINNESOTA Special Assessment Funds Combining Balance Sheet December 31, 1983 Permanent Improvement 1967 1972 Revolving Improvement Improvement Assets Cash and Investments (Note 1) $437,224 $(40,721) $188,669 Cash with Fiscal Agent Accrued Interest Receivable 11,955 5,237 Accounts Receivable Special Assessments Receivable Delinquent 30,475 1,285 10,114 Deferred 9,633 98,767 Due From Other Funds 53 Due From Other Governments Unassessed Construction Costs Total Assets489 340 09 436) 302 787 Liabilities and Fund Balance Liabilities Accounts Payable $ $ $ Contracts Payable - Retained Percentage Due to Other Funds 242 Deferred Revenue 9,633 98,767 Deposits Payable Bonds Payable 10,000 175,000 Total Liabilities 9,875 10,000 273,767 Fund Balance (Deficit) Appropriated Unappropriated 479,465 (49,436) 29,020 Total Fund Balance 479,465 (49,436) 29,020 Total Liabilities and Fund Balance $489,340 $(39,436) $302,787 The accompanying notes are an integral part of these financial statements. 50 Exhibit E 1973 1973-B 1974 1975 1976 1977-A Improvement Improvement Improvement Improvement Improvement Improvement $ 27,624 $ 66,246 $( 2,787) $ 67,933 $346,479 $ 88,460 30,720 65,435 230 2,714 1,178 1,913 9,585 2,555 129,071 584 26,031 949 115,691 10,894 46,362 3,066 18,502 12,271 158,302 13,767 833 9,796 $203,287 $103,330 109 192 $ 83,066 $639,853 $115,676 $ $ $ $ 135 $ $ 46,362 3,066 18,502 12,271 158,302 13,767 12,679 45,000 30,000 170,000 60,000 405,000 60,000 91,362 33,066 188, 502 72,406 575,981 73,767 111,925 70,264 (79,310) 10,660 63,872 41,909 111,925 70,264 (79,310) 10,660 63,872 41,909 $203,287 $103,330 jjp9,192 $ 83,066 $639,853 $115,676 51 CITY OF SHAKOPEE, MINNESOTA Special Assessment Funds Combining Balance Sheet (continued) December 31, 1983 1977-B 1977-C 1979-A 1980-A Improvement Improvement Improvement Improvement Assets Cash and Investments (Note 1) $ 448,346 $ 374,535 $ 97,255 $1,424,930 Cash with Fiscal Agent _ Accrued Interest Receivable 11,356 9,956 2,304 42,834 Accounts Receivable Special Assessments Receivable Delinquent 23,773 112,553 9,696 144,021 Deferred 131,984 169,390 66,075 899,847 Due From Other Funds 8,660 7,272 86,770 Due From Other Governments 165,135 Unassessed Construction Costs r Total Assets $ 615,459 $ 675,094 $ 182,602 $ 2,763,537 Liabilities and Fund Balance Liabilities Accounts Payable $ $ $ $ 1,357 -� Contracts Payable - Retained Percentage Due to Other Funds 7,078 187 _ Deferred Revenue 131,984 169,390 66,075 899,847 Deposits Payable 10,265 64,970 Bonds Payable 720,000 485,000 165,000 2,425,000 Total Liabilities 851,984 671,733 231,262 3,391,174 Fund Balance (Deficit) Appropriated Unappropriated (236,525) 3,361 (48,660) (627,637) Total Fund Balance (236,525) 3,361 (48,660) (627,637) Total Liabilities and Fund Balance $ 615,459 $ 675,094 $ 182,602 $ 2,763,537 _ The accompanying notes are an integral part of these financial statements. 52 r` Exhibit E Other 1981-A 1982-A 1983-A Total Improvement Improvement Improvement Improvement 1983 1982 $ (21,035) $ 223,427 $ 25,870 $ (212,518) $3,539,937 $3,818,144 96,155 98,743 5,563 107,380 72,231 701 129,796 3,869 748,802 577,421 618,498 159,991 110,723 2,517,178 2,990,810 140 191 113,715 184,781 165,135 15,777 $ (21,035) 1_127,424 $ 189,730 $ (101,604) $7,288,302 $7,758,608 $ $ $ 4,990 $ 91001 $ 15,483 $ 2,632 701 551 1,252 14,541 913 8,420 39,014 618,498 159,991 110,723 2,517,178 2,990,810 ._ 12,830 100,744 89,834 845,000 185,000 5,780,000 6,675,000 1,476,328 350,682 121,188 8,423,077 9,811,831 15,777 (21,035) (498,904) (160,952) (222,792) (1,134,775) (2,069,000) (21,035) (498,904) (160,952) (222,792) (1,134,775) (2,053,223) $ (21,035) $ 977,424 $ 189,730 $ 11L,604) $7,288,302 $7,758,608 53 CITY OF SHAKOPEE. MINNESOTA Special Assessment Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances For The Year Ended December 31, 1983 Permanent Improvement 1967 1972 Revolving Improvement Improvement Revenues General Property Tax $ $ 10,998 $ Special Assessments Principal 1,619 5,254 17,318 Interest and Penalties 808 299 9,636 Total Special Assessments 2,427 5,553 26,954 Intergovernmental County Highway Construction Aid Homestead Credit _ 2,252 Total Intergovernmental 2,252 Other Revenues Interest on Investments 38,479 17,097 Miscellaneous Total Other Revenues 38,479 17,097 Total Revenues 40,906 18,803 44,051 Other Sources Transfers From Special Assess- ment Funds Transfer From General Fund 30,692 Total Revenues and - Other Sources 71, 598 18,803 44,051 Expenditures Interest on Bonds 1,025 9,750 Fiscal Agent Fees 109 87 Construction Costs Street, Sidewalk, Curb & Gutter Sanitary Sewer Storm Sewer Water Lines Services & Other Charges 501 Total Expenditures 1,635 9,837 Other Uses Transfers to Special Assess- ment Funds Transfer to General Fund Total Expenditures and Other Uses 1,635 9,837 _ Excess (Deficiency) Revenues and Other Sources Over Expenditures and Other Uses 71,598 17,168 34,214 Fund Balance (Deficit) January 1 407 ,867 (66,604) (5,194) Fund Balance (Deficit) December 31 $ 479,465 $ (49,436) $ 29,020 The accompanying notes are an integral part of these financial statements . 54 Exhibit E-1 1973 1973-B 1974 1975 1976 1977-A Improvement Improvement Improvement Improvement Improvement Improvement $ $ $ 14,643 $ 336 $ 5,107 $ 43,638 3,575 19,372 3,991 43,694 3,566 7,220 531 2,507 1,379 19,461 1, 292 50,858 4,106 21,879 5,370 63,155 4,858 2,999 69 1,046 2,999 69 1,046 504 8,975 3,885 6,235 31,890 8,350 504 8,975 3,885 6,235 31,890 8,350 51,362 13,081 43,406 12,010 101,198 13,208 51,362 13,081 43,406 12,010 101,198 13, 208 3,220 2,152 12,745 4,035 23,570 3,097 90 20 28 9 108 80 7,601 3,310 2,172 20,374 4,044 23,678 3,177 3,310 2,172 20,374 4,044 23,678 3,177 48,052 10,909 23,032 7,966 77,520 10,031 63,873 59,355 (102,342) 2,694 (13,648) 31,878 $ 111,925 $ 70,264 $ (79,310) 1_10 ,660 $ 63,872 $ 41,909 55 CITY OF SHAKOPEE, MINNESOTA Special Assessment Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances (continued) For The Year Ended December 31, 1983 1977-B 1977-C 1979-A 1980-A _ Improvement Improvement Improvement Improvement Revenues General Property Tax $ 59,426 $ 19,698 $ $ Special Assessments Principal 30,631 77,353 26,727 203,220 Interest and Penalties 10,731 24,577 9,061 97,186 Total Special Assessments 41,362 101,930 35,788 300,406 Intergovernment State Highway Construction Aid 165,135 Homestead Credit 12,172 4,035 Total Intergovernmental 12,172 4,035 165,135 Other Revenues Interest on Investments 36,390 32,379 7,292 99,298 Miscellaneous Total Other Revenues 36,390 32,379 7,292 99,298 Total Revenues 149,350 158,042 43,080 564,839 Other Sources Transfers From Special Assess- ment Funds Transfer From General Fund 428 Total Revenues and Other Sources 149,350 158,042 43,080 565,267 Expenditures Interest on Bonds 35,280 29,496 11,473 166,313 Fiscal Agent Fees 98 85 82 220 _ Construction Costs Street, Sidewalk, Curb & Gutter 11,273 Sanitary Sewer Storm Sewer Services & Other Charges 937 72 428 Total Expenditures 36,315 29,653 11,555 178,234 Other Uses Transfers to Special Assess- ment Funds Transfer to General Fund -- Total Expenditures and Other Uses 36,315 29.653 11,555 178,234 Excess (Deficiency) Revenues and Other Sources Over Expenditures and Other Uses 113,035 128,389 31,525 387,033 Fund Balance (Deficit) January 1 (349,560) (125,028) (80,185) (1 ,014,670) Fund Balance (Deficit) December 31 $ (236,525) $ 3,361 $ (48,660) $ (627.637) The accompanying notes are an integral part of these financial statements. 56 Exhibit E-1 Other 1981-A 1982-A 1983-A Total Improvement Improvement Improvement Improvement 1983 1982 $ $ $ $ $ 110,208 $ 134,663 79,038 25,359 22,404 606,759 563,732 79,079 34,335 80 298,182 349,674 158,117 59,694 22,484 904,941 913,406 _ 165,135 22,573 27,582 187,708 27,582 17,963 308,737 422,269 15 15 700 17,978 308,752 422,969 176,095 59,694 22,484 1,511,609 1,498,620 33,778 2,728 33,848 138 176,095 59,694 25,212 1,545,457 1,532,536 83,350 18,187 403,693 425,453 92 50 1,158 1,006 4,991 156,277 172,541 199,479 30,137 2,889 2,889 27,437 .- 15,777 13,830 7,582 46,728 57,042 15,777 97,272 30,810 159,166 627,009 740,554 33,778 15,777 97,272 30,810 159,166 627,009 774,332 (15,777) 78,823 28,884 (133,954) 918,448 758,204 (5,258) (577,727) (189,836) (88,838) (2,053,223) (2,811,427) $ (21,035) $ (498,904) L-(160,9252) $ (222,792) ($1,134,775) ($2,053,223) 57 CITY OF SHAKOPEE, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 ENTERPRISE FUNDS The Enterprise Funds are maintained to account for the operation of the - electric, water, and sanitary sewer systems. Since the operation of these systems is financed by user charges and are self-supporting, they are accounted for in a manner similar to private business. CITY OF SHAKOPEE, MINNESOTA ENTERPRISE FUNDS COMBINING BALANCE SHEET FOR THE YEARS ENDED DECEMBER 31, 1983 and 1982 Electric Water Fund Fund ASSETS Current Assets Cash and investments (Note 1) $ 762,076 $ 365,465 Accrued Interest Receivable 22,407 16,904 Accounts Receivable 351,091 51,069 Due From Other Funds 14,034 4,627 Due From Other Governments Inventory 244,666 11,470 Prepaid Expense 6,684 3,440 Total 1,400,958 452,975 Restricted Assets Cash 120,960 259,493 Long-Term Receivable (Note 10) Fixed Assets 3,082,146 4,503,478 Accumulated Depreciation (1,498,662) (1 ,056,843) Total 1,583,484 3,446,635 Total Assets $3,105,402 $4,159,103 The accompanying notes are an integral part of these financial statements. 78 - Exhibit F Sewer Totals Fund 1983 1982 $ 178,482 $ 1,306,023 $1,298,618 8,343 47,654 18,040 97,684 499,844 483 ,770 210,334 228,995 40,684 58,040 58,040 30,344 256,136 237,624 10,124 13,936 552,883 2,406,816 2,123,016 25,462 405,915 373,179 184,350 184,350 163,668 2,382,295 9,967,919 9,772,869 (200,446) (2,755,951) (2,573,818) 2,181,849 7,211,968 7,199,051 $2,944,544 $10,209,049 $9,858,914 59 CITY OF SHAKOPEE, MINNESOTA ENTERPRISE FUNDS - COMBINING BALANCE SHEET FOR THE YEARS ENDED DECEMBER 31, 1983 AND 1982 Electric Water LIABILITIES AND RETAINED EARNINGS Fund Fund Current Liabilities Accounts Payable $ 280,464 $ 19,613 Due to Other Funds 42,953 43,661 Due to Other Governments Total 323,417 63,274 Current Liabilities Payable from Restricted Assets Customer Deposits 20,960 Accrued Interest Payable Current Portion of Bonds Payable Total 20,960 Long Term Liabilities Bonds Payable Due to Other Governments Total Total Liabilities 344,377 63 ,274 Fund Equity Contributions 325,999 3,648,210 Retained Earnings 2,435,026 447 ,619 Total Equity 2,761,025 4,095,829 Total Liabilities and Fund Equity $3 ,105,402 $4,159,103 - The accompanying notes are an integral part of these financial statements. 60 Exhibit F Sewer _ Totals Fund 1983 1982 654 $ 300,731 $ 258,660 '— 114,683 201,297 225,377 6,058 6,058 5,848 121,395 508,086 489,885 20,960 19,755 462 462 832 25,000 25,000 20,000 25,462 46,422 40,587 25,000 12,422 12,422 18,130 12,422 12,422 43,130 159,279 566,930 573,602 2,172,402 6,146,611 6,146,611 612,863 3,495,508 3,138,701 — 2,785,265 9,642,119 9,285,312 $2,944,544 $10,209,049 $9,858,914 61 CITY OF SHAKOPEE, MINNESOTA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS ENTERPRISE FUNDS FOR THE YEARS ENDED DECEMBER 31, 1983 AND 1982 Electric Water Fund Fund Operating Revenues Sales $3,482,917 $ 276,773 Cost of Sales 2,533,407 Gross Profit 949, 510 276,773 Operating Expenses Operations and Maintenance Expense 479,990 181,829 Treatment Depreciation 108,222 91,613 Total Operating Expenses 588,212 273,442 Operating Income (Loss) 361,298 3,331 Other Income (Expense) Interest Income 79,778 59,550 Federal Grant Other Income 9,109 699 Interest Expense (3,440) Other Expense (36,120) Total Other Income (Net) 52,767 56,809 Income Before Operating Transfers 414,065 60,140 — Transfers to Other Funds (219,496) (46,562) Net Income 194,569 13,578 Retained Earnings, January 1 2,240,457 434,041 Decrease in Reserve for Construction Retained Earnings, December 31 $2,435,026 $ 447 ,619 The accompanying notes are an integral part of these financial statements. 62 Exhibit F-1 Sewer Totals _ Fund 1983 1982 $ 785,001 $4,544,691 $4,313,031 2,533,407 2,278,941 785,001 2,011,284 2,034,090 34,608 696,427 686,332 590,002 590,002 563,694 51,945 251,780 234,070 676,555 1,538,209 1,484,096 108,446 473,075 549,994 33,926 173,254 174,326 3,254 3,254 28,114 5,291 15,099 56,445 - (2,257) (5,697) (7,248) (36,120) (36,235) 40,214 149,790 215,402 148,660 622,865 765,396 (266,058) (271,902) 148,660 356,807 493 ,494 464,203 3,138,701 2,680,925 (35,718) $ 612,863 $3,495,508 $3,138,701 63 CITY OF SHAKOPEE, MINNESOTA COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION ENTERPRISE FUNDS FOR THE YEARS ENDED DECEMBER 31, 1983 AND 1982 Electric Water Fund Fund Funds Provided Operations Net Income $ 194,569 $ 13,578 Add Item Not Requiring Working Capital - Depreciation 108,222 91,613 Total Funds Provided From Operations 302,791 105,191 Reduction in Fixed Assets Contributions - Other Funds and Developers Current Liabilities Payable From Restricted Assets Increased 1,205 Decrease in Long-Term Receivable Decrease in Restricted Assets Total Funds Provided 303,996 105,191 Funds Applied Acquisition of Fixed Assets 236,251 22,503 Reduction of Long-Term Bonds Payable Increase in Restricted Assets 1,205 58,047 _ Current Liabilities Payable from Restricted Assets Decreased Decrease in Due to Other Governments - Long-Term Increase in Due from Other Governments Long-Term �. Total Funds Applied 237,456 80,550 Increase (Decrease) In Working Capital $ 66,540 $ 24,641 Changes In Elements of Working Capital Cash and Investments $ 11,580 $ 16,342 Accrued Interest Receivable 13,795 11,162 Accounts Receivable 43 ,258 (10,946) Due From Other Funds (169) (883) Due From Other Governments Inventory 8,005 10,507 Prepaid Expense (3,778) (34) Accounts Payable (31,842) (12,394) Due To Other Funds 25,691 10,887 - Due To Other Governments Increase (Decrease) In Working Capital $ 66 ,540 $ 24,641 - The accompanying notes are an integral part of these financial statements. 64 Exhibit F-2 Sewer Totals Fund 1983 1982 $ 148,660 $ 356,807 $ 493,494 51,945 251,780 234,070 200,605 608,587 727,564 3,387 3,387 1,382,016 4,630 5,835 85 -- 1,956 26,516 26,516 235,138 644,325 2,111,621 9,330 268,084 1$ 25,473 25,000 25,000 20,000 59,252 52,738 371 5,708 5,708 5,397 20,682 20,682 60,720 378,726 1,603,979 $ 174,418 $ 265,599 $ 507,642 $ (20,517) $ 7,405 $ 559,182 4,657 29,614 (25,062) (16,238) 16,074 (36,631) 189,363 188,311 18,840 27,696 27,696 11,633 18,512 (18,466) (3,812) 7,298 2,165 (42,071) 33,883 (12,498) 24,080 (54,637) (210) (210) 11,602 $ 174,418 $ 265,599 $ 507,642 65 Exhibit G CITY OF SHAKOPEE, MINNESOTA Electric Fund Balance Sheet December 31, 1983 and 1982 ASSETS 1983 1982 Current Assets: Cash and Investments (Note 1) $ 762,076 $ 750,496 Accrued Interest Receivable 22,407 8,612 Accounts Receivable 351,091 307,833 Due From Other Funds 14,034 14,203 Inventory 244,666 236,661 Prepaid Expense 6,684 10,462 Total 1,400,958 1,328,267 Restricted Assets: Construction Fund 100,000 100,000 Customer Deposits 20,960 19,755 Total 120,960 119,755 Fixed Assets: (Note 1) 3,082,146 2,893,354 Less Allowance for Depreciation ( 1,498,662) (1,437,899) Total 1,583,484 1,455,455 TOTAL ASSETS $3,105,402 $2,903,477 LIABILITIES AND RETAINED EARNINGS Liabilities : Current Liabilities (Payable from Current Assets) Accounts Payable $ 280,464 $ 248,622 Due to Other Funds 42,953 68,644 Total 323,417 317,266 Current Liabilities (Payable from Restricted Assets) Customer Deposits 20,960 19,755 _ TOTAL LIABILITIES 344,377 337,021 Contributions from other Funds 325,999 325,999 Retained Earnings Reserves for Construction 100,000 100,000 Unreserved 2,335,026 2,140,457 Total Equity 2,761 ,025 2,566 ,456 TOTAL LIABILITIES, CONTRIBUTIONS & RETAINED EARNINGS $3,105,402 $2,903,477 The accompanying notes are an integral part of these financial statements . 66 Exhibit G-1 CITY OF SHAKOPEE, MINNESOTA Electric Fund Statement of Income and Retained Earnings For The Years Ended December 31, 1983 and 1982 1983 1982 Operating Revenue Sales $3,482,917 $3,238,974 Operating Expense Purchased Power 2,533,407 23278,941 Operations & Maintenance Expense 479,990 431,503 Depreciation 108,222 102,725 Total Operating Expense 3 ,121,619 2,813,169 Operating Income (Loss) 361,298 425,805 Add: Non-Operating Revenue Interest Income 79,778 84,230 Other Income 9,109 4,900 Less: Non-Operating Expense Interest Expense Maintenance for Street Lights (10,027) (9,050) Free Service for Street Lights (26,093) (27,185) Net Income (Loss) Before Operating Transfers 414,065 478,700 Transfer to General Fund (198,316) (196,634) Transfer to Capital Equipment Fund (21,180) (25,790) Net Income 194, 569 256, 276 Retained Earning - January 1 2,240,457 1,984, 181 Retained Earnings - December 31 $2,435,026 $2,240,457 The accompanying notes are an integral part of these financial statements. 67 THIS PAGE LEFT BLANK INTENTIONALLY 68 Exhibit G-2 CITY OF_ SHAKOPEE, MINNESOTA Electric Fund Statement of Changes in Financial Position For The Years Ended December 31, 1983 and 1982 1983 1982 Funds Provided: Operations Net Income (Loss) for the Year $ 194,569 $ 256,276 Add: Items Not Requiring Current Outlay of Resources Depreciation 108,222 102,725 Total Funds Provided by Operations 302,791 359,001 Current Liabilities Payable from Restricted Assets Increased 1 ,205 85 Total Funds Provided 303,996 359,086 Funds Applied: Acquisition of Fixed Assets 236,251 91,570 Increase in Restricted Assets 1 ,205 85 Total Funds Applied 237,456 91,655 Net Increase (Decrease) in Working Capital $ 66,540 $ 267,431 Changes in Elements of Working Capital Cash and Investments $ 11,580 $ 345,273 Accrued Interest Receivable 13,795 (9,861) Accounts Receivable 43,258 (7,388) Due From Other Funds (169) (4,782) Inventory 8,005 (18,401) Prepaid Expense (3,778) 4,412 Accounts Payable (31,842) 21,166 Due to Other Funds 25,691 (62,988) Net Increase (Decrease) in Working Capital $ 66,540 $ 267,431 The accompanying notes are an integral part of these financial statements. 69 CITY OF SHAKOPEE, MINNESOTA — Electric Fund — Schedule of Property, Equipment and Accumulated Depreciation For The Year Ended December 31, 1983 — Property and Equipment Balance Balance 1/1/83 Additions Deletions 12/31/83 Land $ 4,500 $ $ $ 4,500 Buildings 460,701 460,701 Equipment 298,231 41,768 6,650 333,349 Other Improvements 2,129,922 194,483 40,809 2,283,596 — Total $2,893,354 $ 236,251 $ 47,459 $3,082, 146 70 Exhibit G-3 Accumulated Depreciation Balance Balance Book 1/1/83 Provision Deletions 12/31/83 Value $ $ $ $ $ 4,500 252,852 17,958 270,810 189,891 192,242 20,344 6,648 205,938 127,411 992,805 69,920 40,811 1,021,914 1,261,682 $1,437,899 $ 108,222 $ 47,459 $1,498,662 $1,583,484 71 Exhibit H CITY OF SHAKOPEE, MINNESOTA — Water Fund — Balance Sheet December 31, 1983 and 1982 1983 1982 — ASSETS Current Assets: — Cash and Investments (Note 1) $ 365,465 $ 349,123 Accrued Interest Receivable 16,904 5,742 Accounts Receivable 51,069 62,015 — Due From Other Funds 4,627 5,510 Inventory 11,470 963 Prepaid Expense 3,440 3,474 Total 452,975 426,827 Restricted Assets: — Construction Fund 259,493 201,446 Fixed Assets: (Note 1) 4,503,478 4,503,163 Less Allowance for Depreciation (1,056,843) (987,418) — Total 3,446,635 3,515,745 TOTAL ASSETS ,$4,159,103 $4,144,018 LIABILITIES AND RETAINED EARNINGS Liabilities: Current Liabilities (Payable from Current Assets) — Accounts Payable $ 19,613 $ 7,219 Due to Other Funds 43,661 54,548 Total Liabilities 63, 274 61,767 Contributions from other Funds & Developers 3,648,210 3,648,210 Retained Earnings Reserves for Construction 259,493 201,446 Unreserved 188,126 232,595 — Total Equity 4,095,829 4,082,251 TOTAL LIABILITIES, CONTRIBUTIONS & RETAINED EARNINGS $4,159,103 $4,144,018 The accompanying notes are an integral of these financial statements. 72 Exhibit H-1 CITY OF SHAKOPEE, MINNESOTA Water Fund Statement of Income and Retained Earnings For The Years Ended December 31, 1983 and 1982 1983 1982 Operating Revenue Sales $ 234,906 $ 248,824 Other 41,867 40,031 Total 276,773 288,855 Operating Expense Operations & Maintenance 181,829 169,474 Depreciation 91,613 91,676 Total Operating Expense 273,442 261,150 Operating Income (Loss) 3,331 27,705 - Add: Non—Operating Revenue Interest Income 59,550 61,717 Other Income 699 4,432 Trunk Charges 47,113 Less: Non—Operating Expense Interest Expense (3,440) (4,036) Net Income (Loss) Before Operating Transfers 60,140 136,931 Transfer to General Fund (42,068) (43,750) Transfer to Capital Equipment Fund (4,494) (5,728) Net Income 13,578 87,453 Retained Earnings — January 1 434,041 382,306 Decrease in Reserve for Construction (35,718) Retained Earnings — December 31 $ 447,619 $ 434,041 The accompanying notes are an integral part of these financial statements . 73 THIS PAGE LEFT BLANK INTENTIONALLY 74 Exhibit H-2 CITY OF SHAKOPEE, MINNESOTA Water Fund Statement of Changes in Financial Position For The Years Ended December 31, 1983 and 1982 1983 1982 Funds Provided: Operations Net Income (Loss) for the Year $ 13,578 $ 87,453 Add: Items Not Requiring Current Outlay of Resources Depreciation 91,613 91,676 Total Funds Provided by Operations 105, 191 179,129 Reduction in Fixed Assets Contributions - Other Funds & Developers 227,888 Total Funds Provided 105,191 407,017 Funds Applied: Acquisition of Fixed Assets 22,503 273,913 Increase in Restricted Assets 58,047 42,728 _ Total Funds Applied 80,550 316,641 Net Increase (Decrease) in Working Capital $ 24,641 $ 90,376 Changes in Elements of Working Capital Cash and Investments $ 16,342 $ 83,289 Accrued Interest Receivable 11,162 (14,585) Accounts Receivable (10,946) 12,030 Due From Other Funds (883) 2,651 Inventory 10,507 (65) Prepaid Expense (34) 2,886 Accounts Payable (12,394) 5,356 Due to Other Funds 10,887 (1,186) Net Increase (Decrease) in Working Capital $ 24,641 $ 90,376 The accompanying notes are an integral part of these financial statements. 75 CITY OF SHAKOPEE, MINNESOTA Water Fund Schedule of Property, Equipment and Accumulated Depreciation For The Year Ended December 31, 1983 Property Equipment Balance Balance 1/1/83 Additions Deletions 12/31/83 Equipment $ 38,552 $ 9,114 $ 168 $ 47,498 Other Improvements 4,464,611 13,389 22,020 4,455,980 Total $4,503, 163 $ 22,503 1_22, 188 $4,503,478 76 Exhibit H-3 Accumulated Depreciation Balance Balance Book 1/1/83 Provision Deletion 12/31/83 Value $ 233251 $ 6,476 $ $ 29,727 $ 17,771 964,167 85,137 22,188 1,027,116 3,428,864 987,418 $ 91,613 22,188 $1,056,843 $3,446,635 77 CITY OF SHAKOPEE, MINNESOTA Sewer Fund _ Balance Sheet December 31, 1983 and 1982 1983 1982 ASSETS Current Assets: Cash and Investments (Note 1) $ 178,482 $ 198,999 Accrued Interest Receivable 8,343 3,686 Accounts Receivable 97,684 113,922 Due From Other Funds 210,334 20,971 Due From Other Governments (current portion) (Note 8) 58,040 30,344 Total 552,883 367,922 Restricted Assets: Debt Service Cash and Investments 31,146 Cash with Fiscal Agent 25,462 20,832 Total 25,462 51,978 Due From Other Governments (Long—Term) (Note 8) 184,350 163,668 Fixed Assets: (Note 1) 2,382,295 2,376,352 Less Allowance for Depreciation (200,446) (148,501) Total 2,181,849 2,227,851 - TOTAL ASSETS $2,944,544 $2,811 ,419 The accompanying notes are an integral part of these financial statements. 78 Exhibit I 1983 1982 LIABILITIES AND RETAINED EARNINGS Liabilities : Current Liabilities (Payable from Current Assets) Accounts Payable $ 654 $ 2,819 Due To Other Funds 114,683 102,185 Due To Other Governments (Current Portion) 6,058 5,848 Total 121,395 110,852 Current Liabilities (Payable from Restricted Assets) Accrued Interest Payable 462 832 Bonds Payable (Current Portion) 25,000 20,000 Total 25,462 20,832 Long Term Liabilities Bonds Payable 25,000 Due to Other Governments 12,422 18,130 Total 12,422 43, 130 TOTAL LIABILITIES 159,279 174,814 Contributions: Contributions From Other Governments 85,626 85,626 Contributions From Other Funds 1,838,340 1 .838,340 Contributions From Developers 248,436 248,436 Total 2,172,402 2,172,402 Retained Earnings 612,863 464,203 Total Equity 2,785,265 2,636,605 TOTAL LIABILITIES, CONTRIBUTIONS & RETAINED EARNINGS $2,944,544 $2,811,419 79 Exhibit I-1 CITY OF SHAKOPEE, MINNESOTA Sewer Fund Statement of Income and Retained Earnings For The Years Ended December 31, 1983 and 1982 1983 1982 Operating Revenue Sewer Service Charges $785,001 $785,202 Operating Expense Personal Services 8,619 17,226 Supplies and Services 25,989 68,129 Treatment Charges 590,002 563,694 Depreciation 51,945 39,669 Total Operating Expense 676,555 688,718 Operating Income (Loss) 108,446 96 ,484 Add: Non-Operating Revenue Interest Income 33,926 28,379 _ Federal Grant 3,254 28,114 Other Income 5,291 Less : Non-Operating Expense Interest Expense (2,257) (3,212) Net Income (Loss) to Retained Earnings 148,660 149,765 Retained Earnings - January 1 464,203 314,438 Retained Earnings - December 31 612 863464 203 The accompanying notes are an integral part of these financial statements, 80 Exhibit I-2 CITY OF S_HAKOPEE, MINNESOTA Sewer Fund Statement of Changes in Financial Position For The Years Ended December 31, 1983 and 1982 Funds Provided: 1983 1982 Operations Net Income (Loss) for the Year $ 148,660 $ 149,765 Add: Items Not Requiring Current Outlay of Resources - Depreciation 51 ,945 39,669 Total Funds Provided by Operations 200,605 189,434 Reduction in Fixed Assets 3,387 Contributions - Other Funds 1,144,083 Contributions - Developers 10,045 Current Liabilities Payable From Restricted Assets Increased 4,630 Decrease in Due From Other Governments - Long-Term 1,956 Decrease in Restricted Assets 26,516 Total Funds Provided 235,138 1,345,518 Funds Applied: Acquisition of Fixed Assets 9,330 1,159,990 Reduction of Long-Term Debt 25,000 20,000 Increase in Restricted Assets 9,925 Current Liabilities - Payable From Restricted Assets Decreased 371 Decrease in Due to Other Governments - Long-Term 5,708 5,397 Increase in due from Other Governments - Long Term 20,682 Total Funds Applied 60,720 1 ,195,683 Net Increase in Working Capital $ 174,418 $ 149,835 Changes in Elements of Working Capital _ Cash and Investments $ (20,517) $130,620 Accrued Interest Receivable 4,657 (616) Accounts Receivable (16,238) (41,273) Due From Other Funds 189,363 20,971 Due From Other Governments - Current 27,696 11,633 Accounts Payable 2,165 7,361 Due to Other Funds (12,498) 9,537 Due to Other Governments - Current (210) 11,602 Net Increase in Working Capital $174,418 j149,835 The accompanying notes are an integral part of these financial statements. 81 CITY OF SHAKOPEE, MINNESOTA Sewer Fund Schedule of Property, Equipment and Accumulated Depreciation For The Year Ended December 31, 1983 _ Property and Equipment Balance Balance 1/1/83 Additions Deletions 12/31/83 Land $ 3,387 $ $ 3,387 $ Equipment 48,450 9,330 57,780 Other Improvements ?.,324,515 2,324,515 Total $2,376,352 $ 9,330 1___3,387 $2,382,295 82 Exhibit I-3 Accumulated Depreciation Balance Balance Book 1 1 83 Provision 12/31/83 Value 18,775 5,455 24,230 33,550 129,726 46,490 176,216 2,148,299 148 501 51 945 $ 200,446 $2,181,849 83 CITY OF SHAKOPEE, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 TRUST AND AGENCY FUNDS Trust and Agency Funds are used to account for the receipt of monies for other agencies such as the Fire Relief Fund. They are also used to account for monies held for specific purposes such as the Escrow Fund and the K-Mart Fund or monies held pending remittance to other agencies such as the Payroll Fund and the Utility Fund. Exhibit J CITY OF SHAKOPEE, MINNESOTA Agency Funds Combining Balance Sheet — December 31, 1983 Fire Total Payroll utility Relief Escrow K-Mart 1983 1982 Assets Cash & Investments — (Note 1) $11,736 $ 2,638 $ $16,097 $428,879 $459,350 $447,153 Accrued Interest 1,363 1,363 2,585 Accounts Receivable 435 Due from Other Funds 212 — Due from Other Governments 14 Total Assets $11,736 2,638 16 097430 242460 713450 399 — Liabilities & Fund Balance — Accounts Payable $ 563 $ 400 $ $ $ $ 963 $ 4,573 Due to Other Funds 1,075 1,075 19,940 Due to Other Governments 11,173 1,163 12,336 1,754 Deposits Payable 16,097 430,242446 339 $424,132 Total Liabilities $11,736 2,638 16 097430 242460 713450 399 The accompanying notes are an integral part of these financial statements. 84 Exhibit J-1 CITY OF SHAKOPEE, MINNESOTA Agency Funds Combining Statement of Changes in Assets and Liabilities For the Year Ended December 31, 1983 Balance Balance 111183 Additions Deductions 12/31/83 Payroll Fund Assets Cash and Investments $ 4,124 $641,097 $633,485 $ 11,736 Accounts Receivable 435 435 Due from Other Funds 174 174 Due from Other Governments 14 14 Total Assets 4 747 $641,097 $634,108 $ 1,736 Liabilities Accounts Payable $ 4,573 $140,061 $144,071 $ 563 Due to Other Governments 174 501.036 490,037 11,173 Total Liabilities $ 4,747 $641,097 $634,108 $ 1,736 Utility Fund Assets Cash and Investments $ 3,380 47 100 4$ 7,842 $ 2,638 ' Liabilities $ 400 $ $ 400 Accounts Payable $ Due to Other Funds 1 800 40,970 41,695 1,075 Due to Other Governments 1.580 5,730 6.147 1,163 Total Liabilities $ 3,380 47,100 $ 7,842 $ 2,638 Fire Relief Assets Cash and Investments $ -- - 2� 3,4602$ 3,460 $ -- Liabilities Accounts Payable $ -- $--23.460 23,460 $ 85 Exhibit J-1 CITY OF SHAKOPEE, MINNESOTA Agency Funds Combining Statement of Changes in Assets and Liabilities (continued) A For the Year Ended December 31, 1983 Balance Balance Escrow 1 1 83 Additions Deductions 12/31/83 Assets Cash and Investments $ 21,665 $ 1,290 $ 6,858 $ 16,097 Due from Other Funds 38 38 Total Assets LIL,703 $ 1,290 ,S 6,896 Lj6,097 Liabilities Deposits Payable 21,703 1,290 6,896 16,097 ` Total Liabilities 21,703 $ 1,290 $ 6,896 16,097 K-Mart Assets Cash and Investments $417,984 $ 860,917 $ 850,022 $428,879 Accrued Interest 2,585 1,363 2,585 1,363 Total Assets 420 569 $ 862,280 $ 852,607 $430,242 Liabilities i Deposits Payable $402,429 $ 862,280 $ 834,467 $430,242 Due to Other Funds 18,140 18,140 Total Liabilities420 569 ,$ 862,280 ,S 852,607 $430,242 Total All Agency Funds Assets Cash and Investments $447,153 $1,573,864 $1,561,667 $459,350 Accrual Interest Receivable 2,585 1,363 2,585 1,363 Accounts Receivable 435 435 Due From Other Funds 212 212 Due From Other Governments 14 14 Total Assets450 399 $1,5757 $1 ,564,913 460713 Liabilities Accounts Payable $ 4,573 $ 163,921 $ 167,531 $ 963 Due to Other Funds 19,940 40,970 59,835 1,075 -- Due to Other Governments 1,754 506,766 496,184 12,336 Deposits Payable 424,132 863,570 841,363 446,339 Total Liabilities450 399 $1,575,227 $1,564,913 $460,713 _ The accompanying notes are an integral part of these financial statements. 86 CITY OF S_HAKOPEE, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 GENERAL FIXED ASSET GROUP OF ACCOUNTS The General Fixed Asset Group of Accounts is used to record and control the City's investment in tangible assets of significant value which have a service life of longer than one year. No depreciation is taken on these assets. Fixed assets of the Enterprise Funds are shown in the statements of those funds . Exhibit K CITY OF SHAKOPEE, MINNESOTA Statement of General Fixed Assets December 31, 1983 Balance Balance 1 1 83 Additions Deletions 12/31/83 General Fixed Assets: Land $1,141,025 $ 123,148 $ $1,264,173 Buildings and 1,764,175 Improvements 1,742,312 21,863 Equipment 1,477,775 110,238 31,033 1,556,980 Total $4,361,112 $ 255, 249 $ 31,033 $4,585,328 Investment in General Fixed Assets: General Revenues $3,845, 184 $ 157,940 $ 10,221 $3,992,903 Revenue Sharing 515,928 97,309 20,812 592,425 Total $4,361, 112 $ 255,249 $ 31,033 $4,585,328 The accompanying notes are an integral part of these financial statements. 87 CITY OF SHAKOPEE. MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1983 GENERAL LONG-TERM DEBT GROUP OF ACCOUNTS General Obligation Bonds and other long-term debt of the City are recorded herein. The Debt Service Funds account for the servicing of this debt. Other bonds of the City are accounted for in the Special Assessment Funds and the Enterprise Funds . Exhibit L CITY OF SHAKOPEE, MINNESOTA Statement of General Long-Term Debt December 31, 1983 Amount Available and to be Provided For the Payment of General Long-Term debt Amount Available in Debt Service Funds $ 459,652 Amount to be Provided by Future Tax Levies 510,348 Total Available and to be Provided $ 970,000 General Long-Term Debt Payable General Obligation Judgment Bonds $ 110,000 General Obligation Bonds Payable 495,000 General Obligation Tax Increment Bonds Payable 365,000 Total General Long-Term Debt (Exhibit M) $ 970,000 The accompanying notes are an integral part of these financial statements . 88 SUPPLEMENTARY FINANCIAL INFORMATION CITY OF SHAKOPEE, MINNESOTA Combined Schedule of Indebtedness December 31, 1983 Issue Maturity Date Date Interest Rate General Obligation Bonds Public Service Building Bonds of 1975 3/11/75 2/1/89 5.80, 6.00, 6.10 6.20, 6.30, 6.40 Judgement Bonds 12/1/81 2/1/85 8.40, 8.60 Total General Obligation Bonds Special Assessment Bonds 1967 Improvement Funds Automobile Parking Facilities Bonds of 1967 8/1/67 2/1/84 4.10 Street Improvement Bonds of 1967 8/1/67 2/1/83 Improvement Bonds of 1972 9/1/72 3/1/90 4.80, 4.90, 5.00 5.10, 5.20, 5.25 Improvement Bonds of 1973 5/1/73 2/1/84 4.60 Improvement Bonds of 1973, Series B 7/1/73 1/1/84 4.80 Improvement Bonds of 1974 10/1/74 1/1/86 6.30, 6.40, 6.50 General Obligation Improve- ment Bonds of 1975 8/1/75 2/1/87 5.80, 6.00, 6 .10, 6.20 General Obligation Improve- ment Bonds of 1976 9/1/76 3/1/88 5.20,5.40 - General Obligation Improve- ment Bonds of 1977-A 2/1/77 2/1/88 4.25, 4.50, 4.60, 4.75 General Obligation Improve- ment Bonds of 1977-B 8/1/77 2/1/89 4.30, 4.40, 4.50 4.60, 4.70, 4.80 General Obligation Improve- ment Bonds of 1977-C 12/1/77 3/1/88 4.50, 4.60, 4.70 4.75, 4.80 89 Exhibit M Authorized and Balance of Debt Debt Balance Current Current Issued 12/31/82 Issued Retired 12/31/83 Principal Interest $ 850,000 $560,000 $ $ 65,000 $495,000 $ 70,000 $ 28,430 165,000 165,000 55,000 110,000 55,000 7,040 1 ,015,000 725,000 120,000 605,000 125,000 35,470 200,000 25,000 15,000 10,000 10,000 205 250,000 15,000 15,000 605,000 215,000 40,000 175,000 40,000 7,850 495,000 95,000 50,000 45,000 45,000 1,035 295,000 60,000 30,000 30,000 30,000 720 600,000 230,000 60,000 170,000 60,000 8,980 175,000 75,000 15,000 60,000 15,000 3,180 845,000 490,000 85,000 405,000 85,000 19,150 135,000 75,000 15,000 60,000 15,000 2,422 1,200,000 840,000 120,000 720,000 120,000 30,180 995,000 590,000 105,000 485,000 105,000 20,235 90 CITY OF SHAKOPEE, MINNESOTA Combined Schedule of Indebtedness (Continued) December 31, 1983 Issue Maturity Date Date Interest Rate Improvement Bonds of 1979-A 2/1/79 2/1/90 5 .40, 5.50, 5.60, 5.70 General Obligation Improve- ment Bonds of 1980-A 5/20/80 2/1/96 6.20, 6.30, 6 .40, 6.50 6 .60, 6 .75, 6.90, 7.00 7 .10, 7 .20 General Obligation Improve- ment Bonds of 1981-A 8/1/81 2/1/92 8.60, 8.80, 9.00, 9.20 9.40, 9.60, 9.80, 10.00 10.20 General Obligation Improve- ment Bonds of 1982 8/1/82 2/1/93 8.50, 8.75, 9.00, 9.25 9.50, 10.00, 10.25, 10.50 10.75, 11 .00 Total Special Assessment Bonds Revenue Bonds Sewage Disposal Plant Bonds of 1961 1/1/61 1/1/84 3 .70 General Obligation Tax Increment Bonds of 1980 1/1/80 2/1/93 6.50, 6.55, 6 .60 Contract for Deed 1/7/77 7/15/83 6.00 TOTAL ALL LONG TERM DEBT 91 Exhibit M Authorized and Balance of Debt Debt Balance Current Current Issued 12/31/82 Issued Retired .12/31/83 Principal Interest $ 240,000 $ 190,000 $ $ 25,000 $ 165,000 $ 25,000 $ 8,435 2,900,000 2,650,000 225,000 2,425,000 225,000 152,362 940,000 940,000 95,000 845,000 95,000 753275 185,000 185,000 185,000 15,000 17,550 10,060,000 6,675,000 895,000 5,780,000 8851000 347,579 265,000 45,000 20,000 25,000 25,000 462 370,000 370,000 5,000 365,000 5,000 23,713 68,000 10,000 10,000 $11,778,000 $7,825,000 $ $1,050,000 $6,775,000 $1,040,000407 224 92 CITY OF SHAKOPEE, MINNESOTA Schedule of Debt Service Requirements December 31, 1983 Special Assessment Total Fund Total Principal Interest Principal Interest 1984 $ 1,447,224 $ 1 ,040,000 $ 407,224 $ 885,000 $ 347,579 1985 1,274,129 925,000 349,129 785,000 299,389 1986 1,155,411 860,000 295,411 770,000 253,376 1987 1,064,802 820,000 244,802 725,000 208,492 1988 941,528 745,000 196,528 645,000 166,338 1989 757,970 605,000 152,970 500,000 129,305 1990 508,243 390,000 118,243 380,000 98,268 1991 522,324 435,000 87,324 335,000 70,924 1992 392,678 335,000 57 ,678 235,000 47,803 1993 280,650 245,000 35,650 145,000 32,350 1994 147,438 125,000 22,438 125,000 22,438 1995 138,500 125,000 13,500 125,000 13,500 1996 129,500 125,000 4,500 125,000 4,500 $ 8, 760,397 $ 6,775,000 $ 1,985,397 $ 5, 780,000 $ 1,694, 262 93 Exhibit N General Bonded Debt Sewer Fund Tax Increment Principal Interest Principal Interest Principal Interest $ 125,000 $ 35,470 $ 25,000 $ 462 $ 5,000 $ 23,713 130,000 26,515 10,000 23,225 80,000 19,460 10,000 22,575 85,000 14,385 10,000 21,925 90,000 8,915 10,000 21,275 95,000 3,040 10,000 20,625 10,000 19,975 100,000 16,400 100,000 9,875 100,000 3,300 $ 605,000 $ 107,785 25 000 $ 462 $ j65,000 $ 182,888 94 CITY OF SHAKOPEE, MINNESOTA Debt Service Funds Schedule of Deferred Tax Levies December 31, 1983 Debt Service Funds Public Service Year Building Bonds Judgement of Levy of 1975 Bonds 1983 $ 106,470 $ 62,717 1984 106,995 1985 107,121 1986 106,838 1987 106,134 1988 1989 1990 1991 1992 — 1993 1994 _ $ 533,558 $ 62,717 _ 95 Exhibit 0 Special Assessment Funds 1974 1975 1976 1977 Series 1977 Series 1980 1981 Improve- Improve- Improve- B Improve- C Improve- Improve- Improve- ment Bonds ment Bonds ment Bonds ment Bonds ment Bonds ment Bonds ment Bonds $ 17,336 $ 405 $ 7,648 $ 70,980 $ 25,172 $ 55,611 $ 6,467 405 9,143 70,236 26,500 55,736 299 15,201 405 10,638 69,366 27,719 55,860 4,204 14,137 68,370 28,048 55, 748 5,167 67,248 55,401 5,930 54,817 6,494 59,986 1,609 2,619 2,304 3,790 4,828 5,736 6,508 39 004 1 215 41,566 $ 346,200 $ 107,439 $ 416,64026 007 96 SECTION III STATISTICAL SECTION Table 1 CITY of 31AKOPEE, MINNESOTA General Fund Expenditures by Function Years 1974 Through 1983 Fiscal General Public Public Period Government Safety Works Recreation Miscellaneous 1974 $146,417 $224,328 $237,467 $ 88,689 $123,111 1975 200,111 255,478 276,832 106,061 95,675 1976 232,895 366,512 398,495 139,945 150,368 1977 271,774 548,657 336,958 148,140 33,335 1978 288,362 477,888 458,850 167,097 51,106 1979 317,359 564,843 515,409 182,261 40,924 1980 374,295 694,894 637,184 191 ,160 24,558 1981 441,845 697 ,692 553,505 201,762 28,228 1982 422,569 786 ,159 790,390 208,043 19,059 1983 421,280 765,997 754,837 212,299 33,655 97 Table 2 CITY of SHAKOPEE, MINNESOTA General Fund Revenues by Source Years 1974 through 1983 Inter- Charges Fines Fiscal Licenses Governmental for and Miscellaneous Period Taxes & Permits Revenue Service Forfeits Revenue 1974 $177,182 $ 81,524 $161,628 $144,074 $ 19,142 $221,834 1975 238,028 77,446 162,703 151,001 20,991 300,562 1976 313,704 66,932 214,228 129,443 28,272 651,027 1977 544,690 89,146 254,451 128,657 25,017 527,326 1978 578,477 93,861 422,892 155,878 31,154 361,888 1979 447,812 101,436 567,315 202,288 27,810 291 ,784 1980 528,975 139,571 642,396 334,263 22,824 270,229 1981 595,435 129,174 665,702 330,688 21,360 318,934 1982 735,082 143 ,390 632,726 338,573 26,271 80,654 1983 745,317 135,673 753,337 295,153 28,240 82,298 Note: 1982 changes in miscellaneous revenue partially due to reclassifica- tion of Shakopee Public Utility Commission contribution to the General Fund in the amount of $240,384. 98 CITY OF SHAKOPEE, MINNESOTA Property Tax Levies and Collections Years 1975 Through 1983 Collections Percentage Collection Year Tax of Current of Levy of Prior Collected Levy Years Taxes Collected Years Taxes 1975 $ 309,101 $ 303,106 98 % $ 8,850 1976 537,979 512,818 95 % 8,908 1977 789,888 776,375 98 % 18,678 1978 839,472 806,733 96 % 15,402 - 1979 782,618 768,395 98 % 29,230 1980 926,616 902,043 97 % 12,059 1981 1,059,006 967,682 91 % 18,578 1982 1,277,373 1,185,897 92 % 23,561 1983 1 ,268,043 1,221,983 96 % 34,068 99 Table 3 Ratio of Accumulated Percentage Delinquent of Total Accumulated Taxes to Total Collections Delinquent Current Collections To Tax Levy Taxes Years Taxes $ 311,956 101 % $ 14,941 4.83 521,726 97 % 18,609 3.46 7951053 101 % 30,953 3 .92 8221135 98 % 48,287 5.75 797,625 102 % 33,280 4.25 914,102 99 % 43,505 4.70 9863260 93 % 90,030 8.50 1,209,458 95 % 113,085 8.85 1,256,051 99 % 130,194 10.27 100 CITY OF SHAKOPEE, MINNESOTA Assessed and Market Value of All Taxable property Years 1974 Through 1983 1974 1975 1976 1977 (1) (2) Population 9,310 9,670 10,070 10,260 Real Property Assessed Value $ 32,549,735 $ 40,297,813 $ 44,431,770 $ 46,802,917 Area Wide Alloca- tion (Net) (4,142,504) (5,949,712) (5,992,118) (6,729,407) 28,407,231 34,348,101 38,439,652 40,073,510 Personal Property Assessed Value 1,621,593 1,526,066 1,548,718 1,606,354 Total Real and Personal Property Assessed Value $ 30,028,824 $ 35,874,167 $ 39,988,370 $ 41,679,864 Estimated Market Value $102,631,497 $127,116,539 $137,548,261 $129,427,925 Ratio of Total Assessed Value to Total Market Value : 2926 ; 2822 :2907 :3220 Per Capital Valuations Assessed Value $ 3,225 $ 3,710 $ 3,971 $ 4,062 Market Value 11,024 13,145 13,659 12,615 (1) 1974 and subsequent property values include net amount allocated pursuant to the "fiscal disparities" Laws 1971, Extra Sesion, Chapter 24, from area wide "pool". (2) Possible error in 1976 Market Value. - (3) Population figures per Metropolitan Council estimates. (4) Census (5) 1980 and subsequent assessed values include captured assessed values under tax increment districts. These values are: 1981 = $2,229,054; 1982 = $7,706,378; 1983 = $7,677,125. 101 Table 4 1978 1979 1980 1981 1982 1983 (4) 10,620 10,770 9,941 10,160 10,230 10,780 $ 51,942,423 $ 57,980,281 $ 75,181,681 $ 85,616,933 $ 87,774,572 $ 94,763,838 (7,242,957) (7,935,961) (8,364,698) (11,100,359) (12,650,525) (6,827,279) 44,699,466 50,044,320 66,816,983 74,516,574 75,124,047 87,936,559 1,634,937 1,638,606 1,634,472 12667,669 1,649,461 1,679,606 $46,334.40-3 $ 51,682,926 $ 68,451,455 $ 76,184,243 $ 76,773,508 $ 89,616,165 $196,382,225 $206,810,125 $264,489,090 $287,028,084 $296,006,862 $369,997,200 :2359 :2499 :2588 :2654 :2594 :2422 $ 4,363 $ 4,799 $ 6,885 $ 7,498 $ 7,505 $ 8,313 18,492 19,202 26,606 28,251 28,935 34,322 102 THIS PAGE LEFT BLANK INTENTIONALLY + 103 Table 5 CITY OF SHAKOPEE, MINNESOTA Tax Rates and Tax Levies Years 1974 Through 1983 - TAX 983TAX RATES Fiscal School District Special Year City 720 191 County Districts 1974 9.11 57.09 55.74 34.34 3.10 1975 10.62 61.13 59.06 37.66 4.93 1976 15.23 64.28 53 .13 35.64 3.22 1977 20.18 61.04 59.68 35.47 3 .34 1978 20.47 61.23 57.54 40.27 3.28 1979 17.08 55.88 55.87 41 .09 3.53 1980 18.32 52.85 51 .82 42.96 4.26 1981 15.63 38.65 53.67 36.25 4.42 1982 19.15 52.38 63 .43 39.05 5.59 1983 18.77 62.39 64.29 36.74 4.78 TAX LEVIES 1974 $ 222,658 $1,323,211 $ 90,833 $ 857,208 $ 72,994 1975 309,101 1,680,525 117,834 1,286,892 145,680 1976 537,979 2,154,989 1191590 1,490,603 114,933 1977 789,888 2,654,809 1,630,928 138,078 1978 839,472 2,726,923 1,949,441 158, 781 1979 782,618 2,445,730 131513 1,922,031 183,064 1980 926,616 2,404,762 216,240 2,401,937 292,880 1981 1,059,006 2,943,762 219,720 2,401,341 292,980 1982 1,277,373 3,196,458 291 ,930 2,562,478 365,401 1983 1,268,043 3,756,972 321,194 2,395,695 309,372 104 CITY OF SHAKOPEE, MINNESOTA Special Assessment Collections Years 1975 Through 1983 Current Special Current Ratio of Fiscal Assessments Assessments Collections Period Coming Due Collected To Amount Due 1975 $ 267,560 $ 231,470 87 1976 236,340 169,162 72 1977 336,018 279,308 83 1978 450,790 403,480 90 7 1979 432,098 348,097 81 1980 438,919 345,847 79 % _. 1981 488,926 324,299 66 1982 762,794 491 ,651 64 % ` 1983 715,298 464,993 65 105 Table 6 Ratio Total of Total Outstanding Delinquent Collected Current and Assessments Total To Current Delinquent Collected Collected Amount Due Assessments $ 1,362 $ 232,832 87 % $ 41,410 17,196 186,358 79 % 110,468 38,170 317,478 94 % 140,286 50,779 454,259 101 % 170,106 22,687 370,784 86 % 255,724 44,187 390,034 89 % 295,924 66,356 390,655 80 % 407,404 95,796 587,447 77 % 577,421 78,923 543,916 76 % 748,802 106 CITY OF SHAKOPEE, MINNESOTA Ratio of Net Bonded Debt to Assesed Value And Net Bonded Debt per Capita Years 1974 Through 1983 Gross Fiscal Assessed Bonded Period Population Value Debt 1974 9,310 $ 34,171,328 $2,485,000 1975 9,670 41,823,879 3,910,000 1976 10,070 45,980,488 4,805,000 1977 10,260 48,409,271 6,855,000 1978 10,620 53,577,360 5,870,000 1979 10,770 59,618,887 5,560,000 1980 9,941 76,816,153 8,145,000 1981 10,160 87,284,602 8,540,000 1982 10,230 89,424,003 7,815,000 1983 10,780 96,443,444 6,775,000 107 Table 7 Less Amount Ratio of In Funds Net Net Bonded Net Bonded For Debt Bonded Debt To Debt Per Service Debt Assessed Value capita $ 576,694 $1,908,306 :056 $ 205 448,197 3,461,803 :083 358 818,635 3,986,365 :087 396 2,677,287 4,177,713 :086 407 1,655,260 4,214,740 :079 397 2,038,821 3,521,179 :059 327 2,026,496 6,118,504 :080 615 3,455,875 5,084,125 :058 500 3,934,245 3,880,755 :043 379 - 3,917,535 2,857,465 :030 265 108