HomeMy WebLinkAbout04/03/1984 MEMO TO: Mayor and Council
FROM: John K. Anderson, City Admin.
RE: Non-Agenda Informational Items .
DATE : March 29 , 1984
11 All Council Members were called regarding the Utility
Commission appointment . MS 412 . 341 says that the Utility
Commission is limited to three members ; therefore , Council
will have to chose between the two candidates .
21 The City' s Mediation Session was held on March 26 , 1984 at
9 : 00 a.m. at the Courthouse . The issues discussed at the
Mediation Session did not change from those discussed at
the Council level and during the last two negotiation
sessions I held with the Police . After 1-1/2 hours with
little or no progress over the Police Department ' s request
for a change in the vacation schedule , the mediator
recommended that we file for arbitration. Both the mediator
and Cy Smyth, our Labor Consultant through the League of
Cities , feel the Police will settle before arbitration be-
cause they do not have a very strong position. I will keep
you posted on future developments .
31 Cable news . The FCC has granted approval for the color-
weather radar. WCCO expects the system to be operational
by the end of March. ZU has ordered the equipment they
need from WCCO and everything has arrived except receivers
to be installed in Chaska .
41 Judy Cox received a call from a resident who was opposed to
the free swimming pool pass and free lessons if`-the numbers
taking advantage of this privilege increase during 1984.
We have made a note to check with George at the end of the
pool season to see how 1984 statistics compare with 1983 .
We will provide Council with these numbers so that you can
see what happened.
51 Attached is the Monthly Calendar for April , 1984. Because
of the press of Racetrack activity I suggest Council Members hold
open the 10th and 24th. In addition, the Planning Commission
may be considering a Work Session possibly on the 12th or 19th
with owners in the Industrial Park to review zoning and site
plan controls for the whole area. Please keep those dates
open too if you can.
61 Attached is a memo from LeRoy Houser regarding the City' s
yearly building meeting with contractors and builders .
Please note that we received no negative feed-back from
the builder ' s present .
Non-Agenda Informational Items
Page 2
March 29 , 1984
71 Attached is a memo from LeRoy Houser regarding the status
of Shakopee ' s Hazardous Waste Processing site . The memo
is in reference to a MWCC hearing on a heavy metal recover-
ing facility.
81 Attached is a letter to the Mayor regarding water samples
conducted on Shakopee ' s City wells number 3 and 4. The
samples showed that there was no pollution by organic or
petroleum based pollutants in either well .
91 Attached is a letter from Tom Brownell regarding Jack' s by
the tracks .
101 Attached is a letter from Senator Bob Schmitz regarding the
freezing of the Government Aid Formula for 1985 .
11 ] Attached is a letter from Senator Rudy Boschwitz regarding
Cable Communications Legislation at the Federal level .
121 Attached is a letter from Senator Dave Durenberger regarding
the Cable Telecommunications Act of 1983 .
13 ) Attached is a copy of SPUC Resolution 272 regarding factors
used in the determination of the contribution from SPUC to
the City of Shakopee in lieu of taxes . This is the calcula-
tion as per the joint SPUC-City Council Meeting held early
in 1984. Attached are the minutes of the SPUC Meetings from
February 6th, February 16th, and March 5 , 1984.
14] Attached are Downtown Ad Hoc Committee Meeting of March 14, 1984.
15 ] Attached are the minutes of the Cable Communications Advisory
Committee Meeting from March 5 , 1984.
16 ] Attached is a letter from Congressman Bill Frenzel regarding
H.R. 4103 , the Cable Telecommunications Act of 1983 .
17 ] Attached is the Tentative Agenda for the Board of Adjustment
and Appeals and Planning Commission.
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MEMO TO : John K. Anderson, City Admin.
FROM: LeRoy Houser, Building Inspector
RE : Yearly Building Meeting.
DATE: March 20, 1984
Our annual Building Codes Update Meeting was held at the
K-C Hall on 3/15/84. It was sponsored jointly by the City of
Shakopee , City of Savage and Scott County.
We had about 40 Builders attend. Duane Grace from the
Building Codes Division put on the majority of the program
explaining the new energy code requirements .
We asked for input from the Builders to identify problems
they are having with any of the Sponsors , Engineering, Planning,
and Building Departments . They stated they have had no problems
of any consequence in the last year.
I think this yearly get-together is an important and necessary
function on our part , it alerts "us and them" to potential problem
areas before they develop into a hard-to-handle situation that
generates ill will and bad feelings . I sincerely hope you will
continue to support our yearly meetings with these Builders and
Developers .
LH/bn
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MEMO TO: John K. Anderson/City Administrator
FROM: LeRoy Houser/Building Official
RE: MWCC Hearing on Heavy Metal Recovery
DATE: March 19 , 1984
Introduction:
At your request , I attended the public hearing at Hennepin
County Government Center on March 15 , 1984.
Background:
The hearing consisted of a presentation put on by MRC (Metropoli-
tan Recovery Corp. ) .
Their process is designed for the metal platting and circuit
industry. It removes heavy metals from the rinse process and
collects and recycles them. The sludge or residue that is non-
recyclable then goes to a landfill .
MRC is in the site selection process right now. Shakopee was
one of four locations MWCC gave to MRC as "preferrd areas" . No
decision to locate in any specific area has been made as yet .
`The major problem MRC has now is they have requested MWCC to
help finance construction. They were told there is no legal.
basis at this time for MWCC to help fund any private industry.
I questioned MRC ' s director as to whether or not there was a
market area and is there enough waste in the market area to
make such an operation economically viable or ( 1 ) will the
metro area taxpayers have to subsidize the shortfall or ( 2 ) will
you have to bring waste in from other states to process to make
it viable: He assured us there was enough of a market right
now with the industry contacts they have already made to provide
a breakeven situation anu unuer no circumstances would they have
to bring in waste from other states .
The alternative to processing the waste water from these two
industries is in-house nuetralization. It is very expensive
and requires considerable maintenance. In the past , in-house
treatment results in the same type problem we had with Ton Circuits .
When maintenance is required, they neglect it and instead of in-
house treatment , they resort to backdoor dumping.
I think the process under competent management is the best
solution offered so far to reduce the amount of heavy metals
being discharged into our sewer and waterways .
The process discharges no pollutants into the air or waterways
and it appears to cause no harm to the environment .
Conclusion:
I don' t want to infer that I endorse the facility for Shakopee .
I do think it would be more appropriate to centrally locate the
facility to their supply source, which we are not . However, if
we are selected and all systems are go, I don' t think we have
too much to fear, especially since they still have to comply
with the local permit process .
Action Requested:
None at this time .
LH: cah
minnesota department of health
717 s.e.delaware st. p.o.box 9441 minneapolis 55440
O (612)6235000
March 7, 1984
Honorable Eldon Reinke
129 East 1st Avenue
Shakopee, Minnesota 55379
Dear Mayor Reinke:
Enclosed are the results of analyses conducted on samples collected
February 13, 1984 from the City's Wells Nos. 3 and 4. The samples
were analyzed for the presence of volatile organic chemicals,
and the results indicate that none of these chemicals were detected.
The sampling was done as part of a statewide volatile organic
survey being conducted by the Minnesota Department of Health.
If you have any questions, please contact Richard Clark at .612/623-5227.
Sincerely yours,
Sister Mary Madonna Ashton
Commissioner of Health
SMMA:RDC:l g l
Enclosure
cc: Rep. Chuck Dimler
Senator Robert J. Schmitz
D. Engstrom, Metro District
Louis Van Hout, Water Supt.
an equal opportunity employer
at,!' CGllected ORGANIC CHEMISTRY UNIT
101
A ected Byh�s��w.. WATER ANALYSES ONLY
ite Received .,2�/�I' Report
Sacple Field Sample Location and/or Description —P�Containers:
11,+� her Number (Tot-.,n� County, etc. ) Tyoe and Number
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This Line for LAB SAMPLE NUMBER O'SLY (J�`1516;1 I I 1
Chlorophyll A 450 I I
Volatile hyar•ocarbons 465
_ Puraeabie Aromatics 462 I +
Puraeable Halooenated 464 I !
Gasoline/Fuel Oil 463 I
PAH 470
2131234
Phenolic Comoounds 480
�{ rY
Phthalate Esters 490
PCB' s 420 i
i
I
Herbicides 425
2,4-D
2,4,5-TP Silvex
2,4,5-T
Pesticides 421 '
Lindane
M1etnoxychlor i
Toxaohene
Endrin
} r
Other Pesticides 422
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City of Shakopee
POLICE DEPARTMENT
476 South Gorman Street
SHAKOPEE, MINNESOTA 55379
Tel. 445.6666
March 23, 1984
Jackson E. Chilquist
Jack' s By the Tracks
220 2nd Avenue West
Shakopee, M. 55379
Dear Mr. Chilquist:
It has been brought to my attention that you are permitting
minors, persons under the age of nineteen, to frequent your
establishment when not accompanied by a parent or legal
guardian. City Code 5.15 Subd. 6 , clearly prohibits this
activity.
Please be advised that your license could be in jeopardy in
the event further violations are brought to my attention.
Sincerely,
Thomas Brownell
Chief of Police
cc City Council
TB:pm
go =S- E'LVE «O L-Pzotect
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ROBERT J. SCHMITZ
Senator 36th District
6730 Old Hwy. 169 Blvd.
Jordan, Minnesota 55352
Office: Senate
235 State Capitol
St. Paul, Minnesota 55155 _--Senate
Phone: 296-7157 State Of Minnesota
March 20, 1984
Mr . John K . Anderson
City Administrator
City of Shakopee
129 E . First Avenue
Shakopee , Minnesota 55379
Dear John :
Thank you for your letter and the unanimously passed
Resolution No. 2230 recommending that the State of
Minnesota Local Government Aid Formula be frozen for
fiscal year 1985 .
The Local Government Aid Formula has caused much dis-
cussion and debate over the years . Currently the
Legislature is considering a joint study commission
consisting of five members of the Senate and five
members of the House during the interim to seek out a
reasonable solution to this most difficult issue .
I read with great interest the League of Minnesota
Cities legislative bulletin where the delegates to the
League Legislative Action Conference agreed on a major
amendment calling for a 6% increase in funding for all
cities in 1985 . I will support this request and solicit
other suggestions you might have .
Sincerely,
ROBERT J . SCHMITZ RECr-!V F J
Chairman
Local & Urban Government Committee MAR 2 21934
RJS/st
COMMITTEES - Chairman, Local and Urban Government • RUICS and
Administration - Finance - Transportation - Veterans and General Legislation
RUDY BOSCHWITZ
MINNESOTA COMMITTEE ASSIGNMENTS
AGRICULTURE
BUDGET
FOREIGN RELATIONS
SMALL BUSINESS
'Waif ea z1af ez Zet,raf a VETERANS AFFAIRS
WASHINGTON, D.C. 20510
March 15, 1984 RECEIVED
MAR 19 1984
Mr . John Anderson
City Administrator CITY OF SHAKOPEE
129 East First Avenue
Shakopee , Minnesota 55379
Dear John :
Thanks for contacting me about the Cable Telecommunications
Act (S. 66) . I appreciate hearing from you on this issue.
The full Senate took up consideration of S . 66 on June 13
and 14 and approved it by a vote of 87-9. In my opinion , even
with the adopted amendments and the committee changes , the bill
is inadequate. I believe it takes too much control away from the
local communities and transfers it to the federal government and
the cable companies . In keeping with my position as an advocate
of local control , I voted against S. 66.
Several amendments were offered to S. 66 . Two amendments
that I believe would have improved the bill were defeated. One
amendment would have disallowed an automatic , annual rate
increase by cable companies. The second amendment proposed
"grandfathering" into the bill all previous cable agreements.
In spite of amendments I offered with Senators Lautenberg
(D-New Jersey) , Exon (D-Nebraska ) , and Durenberger , we were not
able to produce a final bill that I could support . As it now
stands, the local communities will have their authority abrogated
through this legislation.
Cable telecommunications legislatio. is currently pen-ling in
the house Energy and Commercrl
committee on Telecommunications .
You may be assured I will fothis legislation closely and
will continue to do everythi my power to give local
governments control over cable Ianchises.
Thanks for your interest ir4this matter .
ncerely,
01
t
Rudy Bo chwitz
United States Senator
RB/mc
DAVE DURENBERGER
MINNESOTA
,Z Cnif eb Zf c ttez ,Sencxf e
WASHINGTON, D.C. 20510
March 20 , 1984
NEAR 2 6 1984
John K. Anderson CITY CF
City Administrator
129 East First Avenue
Shakopee , Minnesota 55379
Dear John:
On June 14 the Senate gave its overwhelming approval to
S. 66 , the Cable Telecommunications Act of 1983 , by a vote of
87-5 . As one who voted for S. 66 as the best feasible program
for local governments, I am happy to say that significant
improvements were made to the bill during its consideration on
the Senate floor .
S. 66 gives the Federal Communications Commission exclusive
jurisdiction over cable telecommunications , preempting State and
local authority to freely negotiate cable franchise agreements
and regulate cable rates. The legislation is designed to create
a national policy framework for the development of this new
medium primarily by removing areas of uncertainty for would-be
cable investors. The bill provides for a process of franchise
renewal similar to that governing television broadcasters , and
in the event renewal is not granted, it requires that the
operator be paid the fair market value of the system. S. 66
also deregulates cable services, a move intended to allow cable
operators to compete effectively with other telecommunications
media. In one of the more controversial aspects of the bill,
franchise authorities will be prohibited from specifying cable
programming in franchise agreements or, afterwards, regulating
its cost to consumers.
However. , in another important respect -- the specification
of cable facilities and equipment -- S. 66 allows State and
local franchising authorities to continue their central role .
The right to negotiate such matters in the franchise process
will give local governments the power to determine the physical
nature and configuration of their cable systems . Indeed, to the
extent that the bill spurs interest in cable investment , local
officials may find greater latitude in negotiating the
installation of systems, and greater access to the cable
capabilities essential to attracting high-technology growth and
development to their jurisdictions.
A number of public officials , in Minnesota and elsewhere,
have expressed concern over S. 66. Accordingly, I voted for the
legislation only after helping to secure several changes which,
as your Senator and as Chairman of the Subcommittee on
Intergovernmental Relations, I felt would significantly improve
S. 66 from the perspective of local governments . Along with
John K. Anderson
March 20, 1984
Page 2
Rudy Boschwitz and other concerned Senators, I worked with
Commerce Committee Chairman Bob Packwood to bring about the
following changes:
Enforcement . My amendment to section 613 (d) deleted the
operator ' s right to unilaterally abrogate negotiated commitments
to provide specified facilities and equipment. An operator will
now have to prove that a "significant change in circumstances"
has made the provision of the facilities and equipment
impracticable before a local government is required to negotiate
over the change in the agreement. The amendment will also
mandate binding arbitration when such negotiations fail , and
will thus preserve the local character of the disputes
resolution process.
Franchise Renewal . Two changes were made to section 609.
First , the provision prohibiting a franchise authority from
considering competing applications was dropped after a number of
us expressed concern over its anti-trust implications . And
second, under one of several amendments sponsored by Senator
Lautenberg and supported by Senators Boschwitz , Exon and myself ,
the requirement for judicial de novo hearings on decisions to
deny franchise renewal will not apply where an operator has been
given a hearing consistent with accepted administrative
procedures.
Rate Regulation . The key change to section 607 involved
dropping the proposed 5 percent floor on the annual increase in
service rates. Under the amendment , rates may rise in
accordance with the annual increase in the regional Consumer
Price Index. Also, basic service rates would continue to be
regulated within the "B contour" if 80 percent of the households
for which cable was available subscribed to the system.
Access . This amendment to section 614 will allow franchise
authorities to specify access to public and educational
programming as well as to government programming which already
was allowed under the bill .
Frankly, I doubt that these changes will satisfy everyone .
I 'm not satisfied myself , but S. 66 still has a long way to go
before becoming law. First, it must be passed in the House of
Representatives, and then it must go through conference
committee before coming back to the Senate for final passage.
By voting for this bill on the Senate floor, I have helped to
secure essential changes in the legislation while retaining the
good will of Chairman Packwood and others , keeping me in
a strong position to represent your concerns in the days ahead.
John K. Anderson
March 20 , 1984
Page 3
Again, I believe we have made important progress toward
improving S. 66, and intend to continue my efforts in this
regard. In the meantime, as always, I welcome your thoughts and
comments.
Sinc y,
Dave renberger
United States Senator
DD/djm
RESOLUTION #272
A RESOLUTION CLARIFYING FACTORS USED IN THE
DETERMINATION OF THE CONTRIBUTION FROM THE
SHAKOPEE PUBLIC UTILITIES COMMISSION TO THE
CITY OF SHAK.OPEE IN LIEU OF TAXES
WHEREAS, rPhe Shakopee Public utilities Commission and the Shakopee City Council
did meet in joint session and did agree on the classification of factors in the
determination of the annual contribution as described in Shakopee Public Utilities
Commission Resolution #193,
THEREFORE, BE IT RESOLVED, that the calculation shall be as follows:
GROSS SALES: ELECTRIC: WATER:
Residential Electric XX
Residential Water Heating XX
Rural Sales XX
Rural Water Heating XX
Commercial Sales XX
Customer Penalties XX
Power Adjustment XX
Water Pumping XX
Water Sales _ XX
Total Gross Sales XX XX
COST OF ENERGY:
Wholesale Electric XX
Power for Pumping XX
Total Cost of Energy XX XX
Gross Margin XX XX
Times 23.77% .2377 .2377
Payment to City XX XX
Passed in adjourned regular session of the Shakopee Public Utilities Commission
this 15th day of March, 1984.
President: Wallace Bishop
ATTEST:
Barbara Men en, Commission Secretary
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Regular Meeting)
The Shakopee Public Utilities Commission convened in regular session on
February 6, 1984 at 4:30 P.M. in the Utilities meeting room.
Commissioner Bishop offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Bishop, Cook and Kirchmeier. Also Super-
intendent Leaveck, Manager Van Hout, Liaison Wampach and Secretary Menden.
Motion by Kirchmeier, seconded by Cook that the minutes from the January 9,
1984 regular meeting be approved as kept. Motion carried.
BILLS READ: ,
City of Shakopee 20,032.00
Auto Central Supply 11.43
Battery Tire Warehouse, Inc. 33.31
Bergerson-Caswell, Inc. 8,165.00
Border States Electric Supply Co. 549.80
Burmeister Electric Co. 668.35
City of Shakopee 759.00
City of Shakopee 1,800.88
Clay's Printing Service, Inc. 39.25
Department of Natural Resources 250.00
Dunnings Hardware 8.05
Graybar Electric Supply 662.85
H & C Electric 69.78
Hagen Systems, Inc. 1,054.00
Howe, Inc. 45.00
IBM 87.00
Krass, Meyer, Kanning and Walsten 112.50
Lathrop Paint Supply Co. 10.42
Locators and Suppliers 29.21
Minnesota Municipal Utilities Association 170.00
Motor Parts Service 58.12
North Star Waterworks Products 29.46
Northern States Power Co. 233,320.98
Northern States Power Co. 988.93
Northern States Power Co. 66.50
Northern Power Products Co. 26.70
Northern States Power Co. 293.26
Northwestern Bell Telephone Co. 234.40
Pitney Bowes 79.50
Reynolds Welding Supply Co. 6.36
Sentinel Soap and Chemical, Inc. 67.00
Serco 56.00
Shakopee Services 18.00
Software Consultants, Inc. 75.00
Shakopee Cable TV 340.00
Starks Cleaning Services 25.95
Shakopee Public Utilities Commission 291.05
Suel Business Equipment 67.86
Valley Industrial Propane 11.41 E
Water Products Co. 2,901.20
Wesco 401.83
Wilensky Truck and Equipment Co. 31.35
A T and T 134.86
Bills Toggery 61.50
Shakopee Hardware 51.76
Minnesota Municipal Utilities 3,766.13
Lou Van Hout 47.50
Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered
paid. Motion carried.
Manager Van Hout gave a report on the repairs to Well #3 and the costs involved.
The Trunk water charges for 1984 were discussed. Motion by Kirchmeier,
seconded by Cook to offer Resolution #270 A Resolution Adjusting the Fees under
the Trunk Water Policy Resolution. Ayes: Commissioners Bishop, Cook and
Kirchmeier. Nayes: none. Resolution passed. Motion carried.
The Connection charge schedule was tabled until the next meeting.
The status of the office remodeling was discussed. The final stages of the
remodeling are being prepared by Office Interiors.
Motion by Cook, seconded by Kirchmeier to offer Resolution #269 A Joint City
of Shakopee and Shakopee Public Utilities Resolution Establishing A Policy for
Removing Excess Snow from Fire Hydrants. Ayes: Commissioners Bishop, Cook and
Kirchmeier. Nayes: none. Resolution passed. Motion carried.
Motion by Bishop, seconded by Kirchmeier to offer Resolution #268 A Resolution
to Repeal Resolution #260 and Adopt New Personnel Policies for Employees of
the Shakopee Public Utilities Commission. Ayes: Commissioners Bishop, Cook
and Kirchmeier. Nayes: none. Resolution passed. Motion carried.
The resolution to be drawn on the interest allocation to various funds will
be drafted for the next regular meeting.
Manager Van Hout presented the dates for the Legislative roundup in St. Paul.
The Commission plans on attending.
The status of the Racetrack and the involvement of the Shakopee Public Utilities
Commission was presented briefly by Manager Van Hout. The developers will be
advised of the approximate costs for the installation of the lines for the service
to the racetrack.
There was one new plat to be presented to the Commission. The location of the
PrahmColl Plat was presented by Manager Van Hout.
Superintendent Leaveck reported 3 fire calls for a total of 2 hrs. and 24 minutes
for the month of January, 1984.
There were no lost time accidents for January, 1984.
l,3
Gary Laurent, Dan Steil and Jean Andre were present to discuss the goals of
the downtown redevelopment Committee and the involvement of the Shakopee Public
Utilities Commission.
Motion by Cook, seconded by Kirchmeier that the meeting be adjourned. Motion
carried.
The next regular meeting will be held on March 5, 1984 at 4:00 P.M. for payment
of the bills.
The adjourned regular meeting will be held on March 15, 1984 at 4:30 P.M. in
the Utilities meeting room.
1
Barbara Menden, Secretary
i
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Special Meeting)
The Shakopee Public Utilities Commission convened in special session on
February 16 , 1984 at 4:30 P.M, in the Utilities meeting room.
Commissioner Bishop offered a prayer for divine guidance in the deliberations
of the Commission.
The purpose of the special session .is to discuss the water availability for
the PrahmColl plat.
Motion by Cook, seconded by Kirchmeier to allow the PrahmColl Cororation to
tie into our 12" watermain at the east of their property,within the 1K foot easement
that the City has paralleling Fourth Avenue with the understanding that it be written
up into the property description that the PrahmColl Corporation is still responsible
for their normal share, of the assessments for installation of the 12" watermain
on Fourth Avenue. This allowance will be done according to a Resolution put together
by staff and proposed to the Commission at a latter date. Motion carried.
Motion by Cook, seconded by Kirchmeier that the meeting be adjourned. Motion
carried.
Lou Van Hout, Manager
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Regular meeting)
The Shakopee Public Utilities Commission convened in regular session on
March 5, 1984 at 4:30 P.M. in the Utilities meeting room.
Commissioner Bishop offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Bishop and Kirchmeier. Also Superintendent
Leaveck and Manager Van Hout. Commissioner Cook, Liaison Wampach, and Secretary
Menden were absent.
Jim Kephart was also present,
BILLS READ:
City of Shakopee 20,032.00
A T & T Information System 79.89
Associated Mechanical ? : .-)0
Auto Central Supply 700.00
Border States Electric Supply 55.00
C & H Carpenter Lumber 222.40
Chicago and NW Transportation Co. 1,225.00
City of Shakopee 5,568.00
Clay's Printing 85.80
Copy Equipment, Inc. 19.15
John Dellwo 99.00
Dressen Oil Company 241.62
Eiler Company 28.29
Feed Rite Controls, Inc. 186.64
Graybar Electric Supply Co. , Inc. 246.00
H & C Electric Supply 38.81
Hagen Systems 780.87
Industrial Sales and Service 679.30
Lathrop Paint and Supply 7.01
Layne Minnesota 100.42
Leef Bros. , Inc. 16.00
Malkerson Motors 29.30
Environmental Quality Board 303.05
North Star Waterworks Products 453.11
Northern States Power Co. 229,950.79
Northern States Power Co. 780.13
Northern States Power Co. 307.28
Northland Electric Supply Co. 423.14
Northwestern Bell Telephone Co. 297.97
Gene Pass 76.00
Process Measurement Company 17.09
Rick's Autq and Radiator Repair 50.00
Reynolds Welding Supply Co. 44.03
Serco 56.00
Shakopee Public Utilities Company 534.74
Shakopee Services 18.00
Dean Smith Trenching Co. 450.00
Southwest Suburban Publishing Co. 103.62
Starks Cleaning Service 17.30
1,3
Suel Business Equipment 45.63
Truck Utilities and Manufacturing Co. , Inc. 240.90
Lou Van Hout 57.02
Voss Electric Supply Co. 573.90
Water Products Co. 94.33
Motion by Kirchmeier, seconded by Bishop that the bills. be allowed and ordered
paid. Motion carried.
Manager Van Hout gave the Commission an update on the status of Well #3.
Commissioner Bishop questioned the rusty water at the Junior High School
recently.
Manager Van HOut gave an update on the office remodeling.
The adjourned regular meeting will be held on March 15, 1984 at 4:30 P.M.
in the Utilities meeting room.
Motion by Bishop,seconded by Kirchmeier that the meeting be adjourned.
t6u Va Hout, Manager
PROCEEDINGS OF THE CABLE COMMUNICATIONS ADVISORY COMMISSION
SPECIAL SESSION SHAKOPEE, MINNESOTA MARCH 5, 1984
Chrm. Anderson called the joint meeting with the Shakopee Public Access Corp.
to order at 7;00 P.M. with Comm. A beln, Harrison and Davis present. Comm.
Williams was absent. Members of the Access Corp. present were Corrine McDonald,
Gary Morke, Barb Hegforth, Bob Ziegler and Dennis Roske. Also present were Bill
Lepley, ZU Studio Manager, and John K. Anderson, City Admr.
Chrm. Anderson reviewed the Articles of Incorporation and By-Laws of the Access
Corp. , with the following mentioned areas being highlighted. He expressed the
exciting opportunity that is available to Shakopee residents through public
access. He believes the potential for that communication medium is almost
limitless, with a studio provided with $90,000 worth of video equipment.
Ed Gossett arrived and took a seat at 7;13 p.m.
Chrm. Anderson explained that ZU has provided a studio manager, Bill Lepley, to
help coordinate the public access function of cable. He stated the Access Corp.
w111 want to actively recruit members, and might be directing a group that could
number in the hundreds.
Chrm. Anderson added there are a lot of things involved in programming that are
expensive, and the Access Corp. , as a non-profit group, will be able to write
request for grants for programming if they need more money for specific projects.
Comm. Harrison clarified that ZU gave a $10,000 grant to be used for access re-
lated activities for the first year. Chrm. Anderson pointed out the Access
Corp. will have to establish a budget, and educate themselves as to what is in-
volved. Comm. A beln mentioned that participating in the workshops available is
an excellent way to become educated.
Chrm. Anderson diagramed the relationship between the City Council, Ad Hoc Cable
Communications Committee, Cable Communications Advisory Commission, Access Corp.
and ZU. He gave background on the Ad Hoc Cable Committee that was organized two
years prior to the awarding of the cable franchise, and which was dissolved when
ZU received the franchise.
Chrm. Anderson explained that the responsibilities of the City and ZU are con-
tained in the Cable Ordinance, which incorporates ZU' s proposal. The City receives
511'fo of the gross earnings of ZU, all of which is to be used for cable related ac-
tivities in the City. A part of that amount will go to the Access Corp. He said
ZU's proposal projected $39,000 for year five of the franchise. He explained a
big part of the fee goes to staff and administration expenses which have already
been spent in setting up the franchise. Comm. Harrison said ZU made $117,990 in
1983, of which the 51 fee amounted to $5,589.52•
Comm. Harrison said the Access Corp. is independent in its operations. The only
tie to the City is monetary and appointments. It is an outside functioning body
with monetary ties to the City. Chrm. Anderson confirmed the City will not have
anything to do with programming.
Chrm. Anderson explained the community does not have local origination. The
office manager will train and assist people in programming, but is not responsible
for content. It is up to the community to take over and come up with programming.
Chrm. Anderson suggested everyone read the Needs Assessment which ZU conducted
at the time of the proposal, as it has a lot of good ideas in it.
Cable Comm. Advisory Com.
March 5, 1984 r
Page 2 i
Chrm. Anderson said this Commission holds some memberships that may be transferred
to the Access Corp. , such as the NFLCP. Comm. Abeln said that Cannon Falls has
a good public access newsletter, and they publish a library media that might be
useful.
The City Admr. introduced Ed Gossett as an advisor for the Explorers, who are
working with cable. Mr. Gossett said he has been involved with scouting for
many years. He said some of the members of his Explorers have been producing
a type of news magazine for the last 3 weeks, which is aired at 6:30 p.m. Fridays
and Wednesdays. He said they invested $75 and should be able to produce 12 shows.
The City Admr. said if Shakopee had even three more groups like this each doing
a segment, it would be off to a faster start than many communities. Chrm. Anderson
said this is an ideal way to establish a network with a broad base of interests.
Chrm. Anderson explained briefly how the cable system works generally and that
there are two cables, the "A" cable and the "B" cable. The A cable is the sub-
scriber network that hooks up each individual house. The B cable is the insti-
tutional network, which goes to every church, government building and school in
the City. This B cable has a two way capability within it's own network, plus
the capability to hook into the subscriber network. The B cable is in place, but
not hooked up yet. Along with the interconnect to Chaska, this has tremendous
possibility.
The City Admr. went over various items in the By-Laws. He reported the terms of
the various Access Corp. board members are as follows: Morke, Roske and Ziegler
have 3 year terms; Abbott and Harrison have two year terms and Hegforth and
McDonald one year terms. He said the City Attorney has not yet filed the Articles
of Incorporation, so it will take about a week before they are legally an organi-
zation. He pointed out that there are various responsibilities contained in the
By-Laws, and actions that will have to be complied with.
Mr. Morke asked about an age requirement. Chrm. Anderson said there were long
discussions on that item and the decision was to not require a minimum age be-
cause they didn't want to restrict a very interested and talented teenager. Mr.
Gossett said that because of his experience with his group, he believes there are
rules governing minimum ages for officers of a corporation. The City Admr. said
the City Attorney did review these documents, but it could be asked specifically.
Mr. Roske asked if the Access Corp. had an attorney available for advise. The
City Admr. said an attorney would not be present routinely at their meetings,
but if the members have a consensus on something they want to try, the attorney
can be asked for an opinion. He suggested getting some copies of the regulations
concerning non-profit groups.
Mr. Morke said he was concerned about the high cost to a non-profit group for
membership. He said there is no way a scout troop could come up with that much
money. The City Admr. said in that type of case he would assume the den mother
would just purchase one membership for $3. He said the intention of this type
of membership would be for the Jaycees or some larger group like that. Chrm.
Anderson pointed out that you don't have to be a member of the Access Corp. to
go to the studio and be trained. ZU is offering the training to anyone in the
community.
Chrm. Anderson said there are a lot of access groups around that would be willing
to be a resource for information on forms and responsibilities. The Minnesota
Cable Board is also available to answer questions by phone during the day.
Cable Comm. Advisory Com.
March 5, 1984
Page 3
Comm. Davis said he believes the Access Corp. is going to have to deal with the
pornography issue, as far as what is allowed to go over the air waves. It will
be up to them to define "community standards". There are some FCC regulations
which apply. Further discussion followed.
The City Admr. said it is not planned to have a staff person work with the Access
Corp. , but in the initial start-up time, staff will be available to assist.
Mr. Morke asked for clarification of the language regarding purpose of the Access
Corp. and the prohibition against lobbying. It was thought most items could be
put under informational or educational. Comm. Harrison stated the Access Corp.
can feature a debate, but not endorse either side, and it cannot be a "substan-
tial part" of its activities.
The meeting was adjourned at 8:33 p.m.
John K. Anderson
City Admr.
Diane S. Beuch
Recording Secretary
PROCEEDINGS OF THE CABLE COMMUNICATIONS ADVISORY COMMISSION
ANNUAL MEETING SHAK OPEE, MINNESOTA FEBRUARY 27, 1984
Chrm. Anderson called the meeting to order at 7:35 P.M. with Comm. Harrison
and Davis present. Comm. Williams arrived later, and Comm. Abeln was absent.
Also present was Jeanne Andre, Community Development Director.
Davis/Harrison moved to table the election of officers until all commissioners
are present, and to request the present officers to continue until such time as
an election is held. Motion carried unanimously.
Davis/Ha rrison moved to approve the minutes of January 23, 1984 as kept. Motion
carried unanimously.
The Comm. Develop. Dir. said she was pleased to receive FCC approval of the
5% franchise fee before the first payment was due from ZU.
Comm. Williams arrived and took her seat at 7;38 p.m.
Discussion ensued regarding the possibility of expenses exceeding the budget,
and the ramifications of having a larger deficit than anticipated. The Comm.
Develop. Dir. said that this franchise fee payment is actually a little larger
than anticipated. She said she has been requesting a separate fund for cable
expenses, and she will be checking to see if a separate fund is actually required.
She said this fund will always be in arrears, because the fee is received at the
end of the year, for the preceding year. She said that any legitimate, unantici-
pated expenses could be brought before the City Council for approval. Or if
several unforeseen expenses are anticipated, an amendment to the budget could go to
City Council for approval. She would check to see if City Council acted on the
Commission's recommendation that the fine paid by ZU be earmarked for cable re-
lated expenses. She pointed out that Year One fee is the smallest, but future
years are expected to increase quite a bit. She said this fee reflects only a
few months of actually having subscribers.
The Comm. Develop. Dir. said she was told by the City Clerk that the Finance
Director said the City has insurance coverage for City Council, staff and volun-
teers. Consensus was to request a letter from the Finance Director specifically
stating the extent of the Commissioners' coverage.
Jim Abbott, ZU Regional Manager, arrived at 7:57 p.m.
The Comm. Develop. Dir. explained some of the City Council's actions taken re-
garding cable issues. She said they apparently want to see the restoration and
all parts of the system complete before approving the system. She didn't think
they were going against the Commission's position, but just being cautious.
Discussion was held regarding the Association of Metropolitan
Municipalities (AMM) policy regarding cable issues .
Harrison/Williams moved to support the AMM's policy as follows;
1. The AMM urges the Minnesota State Cable Board to delay action on accepting
proposals to oversee development of the regional channel 6 until viable al-
ternatives can be presented. Due to the stage of development of various
cable systems in the Metr000litan area, there does not appear to be a need
for rushing this decision.
Cable Comm. Advisory Com.
February 27, 1984
Page 2
d
2. The AMM encourages creation of a commission of cable service territory
commissions to submit an application for the purpose of interconnection
and establishment of a channel 6 entity. These particular entities have
the technical expertise of establishing operating cable systems and of
creating non-profit public access corporations to oversee and operate all
types of local public access. The individual CST Commissions will soon
be collecting franchise fees and it is felt that enough money will be
available to provide start up funding for a non-profit access corporation.
3. The AMM Actively opposes involvement of the Metropolitan Council as an
operating entity in the area of cable communications. Its role should be
one of planning and research.
4. The AMM feels that the Minnesota Cable Communications Beard does have statu-
tory authority to designate a regional channel 6 entity. However, if legis-
lation creating such an entity is pursued, it should establish a commission
of cable systems territory commissions as the agency which would be designated
to create a non-profit public access corporation.
5. Finally, the AMM supports the Metropolitan Council Cable Task Force report
recommendation that a commission of cable service territory commissions be
established to facilitate the ultimate overall interconnection of the various
cable systems in the metropolitan area.
Motion carried unanimously.
Chrm. Anderson said the January access report was missing from the packet. Both
Mr. Abbott and the Comm. Develop. Dir. said they would check on it. Mr. Abbott
also requested to be sent an agenda packet each month.
Discussion followed regarding moving various channels to try to fit Channel 29
on the Universal tier. Mr. Abbott said Chaska decided to put Channel 29 on the
interconnect. He said for various reasons he would like to keep the channels
the same in Chaska and Shakopee, although they don't have to be. Chrm. Anderson
said it would probably be at least 2 years before anything happens on the inter-
connect, so he would favor that placement. Comm. Harrison suggested moving
broadcast channel 17 to channel 7, and channel 29 on channel 8. Discussion fol-
lowed regarding taking away the prime time from the leased channel, and the pos-
siblity of something going on the leased channel before the interconnect.
Davis/Harrison moved to receive and approve the December 1983 Monthly Report
moving Channel 15 (HBO) to 23 (AP Newswire), and 23 to 39 (Cinemerica), and
moving Channel 16 (Cinemax) to 24 (C Span) and 24 to 40 (vacant), all located
within the Tier I channel allocations. Motion carried unanimously.
Harrison/Davis moved to recommend to City Council that Channel 29 be placed on
the interconnect Channel until such time as the Interconnect is needed. Motion
carried unanimously.
The Comm. Develop. Dir. said the City Clerk has worked up a format to show
progressive channel changes and approvals, which she will be showing to Mr.
Abbott and requesting channel changes be submitted in this fashion. Mr. Abbott
said he will be doing a new printing of all the channels once 29 and 41 are in
place.
Comm. Harrison said it appears from the Tribune's TV Week listing that the Arts
Channel has programming all day long, although we only receive it at 8 p.m.
after Nickolodean goes off the air. He suggested doing some channel changes to
enable the receipt of the full day of Arts Channel and Nickolodean.
Mr. Abbott replied that he was not aware that Arts had programming during the
day and he would check on it. He did say that it didn't make sense to him be-
cause of the shared transponder.
Cable Comm. Advisory Com.
February 27, 1984
Page 3
The Comm . Develop . Dir. asked why Shakopee was not included in the
listings for TV Week out by the Minneapolis Star and Tribune . Chrm .
Anderson said the format was developed long before Shakopee ' s cable
system was operational . Mr . Abbott said that an ad was sold on
one page for 3 years, so there isn ' t room for Shakopee cable . He
said he was given to understand that when that ad contract runs out ,
Shakopee might receive listing .
Mr. Abbott further explained it cost $4,000 in equipment to put on a new channel.
He also has to get permission from both Shakopee and Chaska, together with FCC
to add services.
Mr. Abbott said he sent the City Clerk's memo regarding missing equipment from
the studio list to the studio manager, Bill Lepley, and asked him to explain and
reply. Chrm. Anderson said it appears the City Clerk's list does not include
some of the approved changes and deletions in equipment that this Commission
previously acted upon.
Mr. Abbott said the rear projection T.V. set for the Community Viewing Center
is still not available. He said the Chicago warehouse of Video Concepts was
going to be checked, and if they had one it could be here in 7 days.
Chrm. Anderson reported that the sub-committee working on the Institutional Net-
work workshop had a meeting with Jim Sullivan, who was asked about making a pre-
sentation at the workshop. He said they decided this workshop would just be
for the institutional network and those interested in the school area, but not
for businesses. They want'to answer the question of just what can be done with
the institutional system.
Chrm. Anderson said Mr. Sullivan brought up the question of why there were so
many keyboards when only one place could put out programming at one time. There
was considerable discussion about the meaning of the question and possible al-
ternatives. Mr. Abbott said he didn't have the technical knowledge to answer
this question, and would refer it to his engineer, Mr. Gauer, for explanation.
Chrm. Anderson said Mr. Sullivan thought he could make a presentation for less
than $1,000, but he has not yet sent a proposal back.
Mr. Abbott said it is absolutely ZU's fault that the particular area of West
3rd Street was overlooked by the mappers for the company. He said that working
with the railroad is impossible, and at the least very time-consuming. He said
they need to use NSP poles and NSP is requiring written approval from the rail-
road. He is doing everything he can to expedite the situation. Discussion
followed.
Williams/Davis moved to inform City Council that the Commission is aware of the
situation of no cable service to an area on West 3rd Ave. , and it is the Com-
mission's opinion that good faith efforts are being made by ZU to rectify the
situation, and they therefore recommend no fine be imposed for this lack of
service.
The Comm. Develop. Dir. said she did bring up service to this area at an earlier
time and informed the company that it was in the service area and should receive
cable. However, she did not remember who she talked to, other than it was not
Mr. Abbott, and might have been the previous manager.
Motion carried unanimously.
Mr. Abbott had to leave this meeting, and said he would not be present for the
March 5, 1984 meeting, but the studio manager would be.
Cable Comm. Advisory Com.
February 27, 1984
Page 4
Discussion ensued regarding the Metro-Area Interconnection Commission's proposed
Joint Powers Agreement. Comm. Davis said he is wary of the financial section
where it states that expenses will be shared on an equal. basis. He thought it
should be based on system size or subscriber base. The Comm. Develop. Dir. also
pointed out that there was no maximum limitation. Chrm. Anderson said he is
curious as to why the Southwest Cable system was not an original member of the
commission.
Harrison/Williams moved to table consideration of the Metro-Area Interconnec-
tion Commission and direct staff to have legal counsel review the proposed Joint
Powers Agreement, check with Southwest Cable to see why it did not join as an
original member, and try to schedule a representative of the commission to meet
with this Commission to discuss goals in further detail. Motion carried
unanimously.
Chrm . Anderson introduced the discussion of the annual report and
asked for an opinion on the wording of the paragraph regarding the
Commission ' s continual relationship with ZU . Consensus was to
approve .
Chrm. Anderson said he would like to see a synopsis or preamble stating briefly
that during such and such a time a certain thing was accomplished or the system
was a certain percentage complete or had so many subscribers. The Comm. Develop.
Dir. said she and the City Clerk thought that would be a useful addition, but
they couldn't get it done for this meeting.
Davis/Harrison moved to direct staff to put together a preamble to be added to
the 1983 Annual Report before it goes to City Council, but that it would not have
to be brought back to this Commission for prior approval.
The Comm. Develop. Dir. also suggested an additional sentence regarding the
penalty for interconnect.
Davis/Harrison moved to amend the motion to add this beginning sentence to 4b:
Interconnect - The City initially determined that a penalty would be invoked
for non-compliance of the interconnect.by the November 8, 1983 deadline for the
system's completion. however, Motion to amend carried unanimously .
Main motion as amended carried unanimously.
Williams/Harrison moved to approve the 1983 Annual Report of the Shakopee Cable
Communications Advisory Commission with the corrections made tonight and the
preamble to be added by staff, and recommend its approval to City Counci. Motion
carried unanimouly.
Davis/Harrison moved to adopt the 1984 Goals and Objectives. Motion carried
unanimously.
Discussion ensued regarding content and procedure for the joint meeting with
the Access Corp. on March 5. 1984. The following items were suggested to be
added to the tentative agenda for the meeting, under No. 5, Communications Com-
mission's recommendations:
g) The Access Corp. take a workshop with Mr. Lepley to promote a group working
situation.
h) . All join the Access organization.
i) Make them aware of various subscriptions available, with possibly trans-
ferring this Commission's subscription of NFLCF to the Access Corp.
j) Encourage them to read ZU's Needs Assessment for Access presented in their
proposal, and have staff get copies for all.
Cable Comm. Advisory Com.
February 27, 1984
Page 5
It was suggested that under No. 3 of the tentative agenda could be added:
a) Commission's point of view.
b. Comments from Access Corp. members about their ideas of the purpose.
Chrm. Anderson said he has a newsletter from Northwest Cable System that he
can bring as an example of promoting access programming.
Comm. Harrison said he is concerned with the set up and lack of care given to
the disks and computer center in the library. He was requested to make a list
of concerns that could be presented to the library, to be discussed next meeting.
Comm. Williams informed the commissioners that she is the Cable representative
on the Shakopee Coalition, and invited anyone interested to attend any of the
meetings.
Chrm. Anderson gave a report on the MACTA conference he attended, along with
Comm. Harrison and the City Clerk. They thought it was very informative.
The Comm. Develop. Dir. pointed out the information received from Mr. Herbst
regarding pending Federal cable legislation. Chrm. Anderson said it is MACTA 's
position that they hope neither bill gets on the floor for a vote, but he would
think the City should take a stand to support the Dingell bill and be against
the Wirth bill.
Williams/Davis moved to recommend to City Council to adopt a resolution similar
to the one enclosed with Mr. Herbst's memo of February 23, 1984 regarding pend-
ing Federal cable legislation. Motion carried unanimously.
Comm. Harrison said he would attempt to go to the Minnesota Cable Communications
Board meeting March 9, 1984 when discussion will take place regarding the re-
gional channel.
Williams/Harrison moved to adjourn. Motion carried unanimously. Meeting adjourned
at 10:07 P.M.
Jeanne Andre,
Community Development Director
Diane S. Beuch
Recording Secretary
BILL FRENZEL MINNESOTA OFFICE:
THIRD DISTRICT,MINNESOTA MAYBETH CHRISTENSEN
Room 445
WASHINGTON OFFICE: 8120 PENN AVENUE SOUTH
1026 LONGWORTH BUILDING }� Q�Q� /(��qy}� }�' Q� BLOOMINGTON,MINNNESOTA 55431
202-225-2871 �jollgrezo of the �L�i`ite� �t�ltelJ 6,2_BB,_46��
J00uge of Repreantatibeg
Wa4ington, M.C. 20515
March 26, 1984
j
Mr. John K. Anderson
City Administrator MAR 2 9 1584
City of Shakopee
129 East First Avenue CITY OF
Shakopee, MN 55379-1376
Dear Mr. Anderson:
Thank you for contacting my office regarding H. R. 4103, the Cable Telecommu-
nications Act of 1983.
H. R. 4103 was approved on November 17 by the Subcommittee on
Telecommunications and is now pending before the Committee on Energy and
Commerce. It is my understanding that many of the same problems that existed
in S. 66, (the Senate cable T.V. bill which passed this summer), also exist in
the House bill. Specifically, I have concerns about local authority over
franchise renewal, rate regulation, and public access agreements. Unless these
issues are resolved by the Committee, it is my intention to oppose the
legislation.
If the House does consider this legislation, your continued counsel would be
greatly appreciated.
Yours very truly,
LTA
Bill Frenzel
Member of Congress
BF:pd
THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS
f �
TENTATIVE AGENDA
Board of Adjustment and Appeals
Regular Session Shakopee, Minnesota April 5, 1984
Chairman Perusich Presiding:
1 ) Roll Call at 7 : 30 P.M.
2 ) Approval of March 8 , 1984 Minutes
3 ) 7:35 P.M. PUBLIC HEARING (Cont. ) : Request for a 20 foot
variance from rear yard setback requirements in order to
construct a single family dwelling on Lot 1, Block 1,
Horizon Heights 3rd Addition.
Applicant: William J. Klein, 15513 Green Meadow Circle,
Carver 55315
Action: Variance Resolution No. 359
4 ) 7:45 P.M. PUBLIC HEARING: Request for a variance to
construct an addition to an existing detached garage
nearer the front lot line than the principal building
on the lot at 1789 County Road 89 ( legal description
on file )
Applicant: Stanley Beireis, 1789 County Road 89,
Shakopee 55379
Action: Variance Resolution No. 360
5 ) 7:55 P.M. PUBLIC HARING: Appeal to the decision of the
City Administrator ' s (as required by code) decision that
appellant must obtain a Conditional Use Permit to main-
tain a commercial dog kennel at 9186 Boiling Springs Lane,
Shakopee.
Applicant: Reed Otterblad 9186 Boiling Springs Lane,
Shakopee 55379
Action: Appeal Resolution No. 362
6 ) Other Business
7 ) Adjournment
Judi Simac
City Planner
CITY OF SHAKOPEE
r
PROCEEDINGS OF THE
BOARD OF ADJUSTMENTS AND APPEALS
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 8, 1984
Chrm. Schmitt called the meeting to order at 7:30 p.m. with Comm. Perusich,
Stoltzman, Koehnen and Coller present. Comm. Rockne arrived later, and Comm.
Czaja was absent. Also present were Judi Simac, City Planner, and Cncl. Vierling.
Koehnen/Stoltzman moved to approve the minutes of February 9, 1984 as kept.
Motion carried with Comm. Coller and Perusich abstaining because of their absence
at that meeting.
Coller/Stoltzman moved to open the public hearing regarding the request for a
20 foot variance from rear yard setback requirements to construct a single family
dwelling on Lot 1, Block 1, Horizon Heights 3rd Addition. Motion carried
unanimously.
The City Planner said the applicant is William Klein. She said the lot was
platted prior to the present code requirements of 2.5 acre minimum lot size,
and is approximately one acre in size.
Comm. Rockne arrived and took his seat at 7:38 p.m.
The City Planner explained that the location of a drainage area across the pro-
perty is the hardship affecting the placement of the garage.
The City Planner said this lot was defined as an outlot in 1977 when the plat
was recorded. She researched and found no mention of why it was designated an
outlot. Considerable discussion followed regarding why it might have been desig-
nated an outlot originally, and why it was not re-platted for this application.
Chrm. Schmitt said it has been the policy of the Planning Commission that outlots
are not to be built upon. The City Planner said there is nothing in the code
that specifically prohibits building on an outlot, as it is a lot of record. It
was determined that there is an existing house on an adjacent outlot, and a home
under construction on another adjacent outlot.
The City Admr. arrived and took his seat at 7:45 P.M.
Chrm. Schmitt said the theory is an outlot is not a lot of record, and is treated
as an unplatted parcel of property. The City Admr. pointed out that it is a lot
of record with a legal description. He said another developer in town had an
outlot that he built condominiums on.
There was speculation that this lot was designated as an outlot because of a
drainage problem. The City Planner said the City Engineer reviewed this applica-
tinn and did not mention a drainage problem. Discussion continued.
Coller/Perusich moved to table this public hearing and to note that the applicant
is not present and there is no one else who wishes to speak to this issue, and
direct staff to further research the minutes and persons involved in the original
platting to determine why this parcel was designated as an outlot, and to seek a
legal opinion on the definition of an outlot, and bring back the information at
next month's meeting. Motion carried unanimously.
Board of Adjustments and Appeals
March 8, 1984
Page 2
The City Admr. said an outlot is a lot of record, and therefore you can't pro-
hibit building on outlots with the present code. If the commission wants that
changed, a clause will have to be added to the code regarding re-platting of
outlots. Discussion followed about the difference in taxes on an outlot or a
platted parcel, and staff was directed to also research how that would change
if there is a change in policy.
Coller/Koehnen moved to temporarily adjourn to conduct the election of officers
later to enable all members to be present. Motion carried unanimously. Meeting
adjourned at 8;01 p.m.
Coller/Rockne moved to re-convene the meeting at 9:35 p.m. Motion carried
unanimously.
The City Planner opened the floor for nominations for Chairman of the Board of
Adjustments and Appeals.
Coller/Stoltzman moved to nominate John Schmitt as Chairman. John Schmitt declined
the nomination.
Schmitt/Rockne moved to nominate Joseph Perusich for Chairman.
Schmitt/Rockne moved to close nominations for Chairman.
Schmi L L/Coller moved Lo cas L a unanimous Lullot for Joseph Perusich for Chairman
of Board of Adjustments and Appeals. Motion carried unanimously.
Chrm. Perusich asked for nominations for Vice-Chair.
Schmitt/Coller moved to nominate Lee Stoltzman for Vice-Chair.
Schmitt/Coller moved to close nominations.
Coller/Schmitt moved to cast a unanimous ballot for Lee Stoltzman for Vice-Chair
of Board of Adjustments and Appeals. Motion carried unanimously.
Comm. Coller requested staff to draft a letter of appreciation to John Schmitt
for his years of dedication and leadership as Chairman. John Schmitt replied he
thought that would be more appropriate when he leaves the Commission, and he is
not leaving yet.
The City Engineer commented on the unresolved issue from the William Klein vari-
ance request public hearing. He showed the recorded plat. He said it was ori-
ginally designated an outlot because the property was so steep, it was thought
there was no way to get a road to service it. He said there was subsequently a
re-platting which became Horizon Heights 3rd Addition, which revised the road
allignme nt to provide access to the formerly designated Outlots A, C and D, with
Outlot B remaining an outlot. The outlot in question then became Lot 1, Block 1,
Horizon Heights 3rd Addition. The City Planner said that is the description that
was advertised for the public hearing.
Coller/Schmitt moved to remove from the table the public hearing regarding the
William Klein variance request, to be discussed further at this time because
there were no interested parties present at the original public hearing. Motion
carried unanimously.
Board of Adjustments and Appeals
March 8, 1984
Page 3
Discussion ensued regarding the placement of the home on the parcel. The City
Planner said the applicant indicated that because of the topography of the par-
cel, this is the best siting he can get. The hardship is the property itself.
Comm. Coller doesn't believe there is good evidence of the hardship. Comm.
Schmitt didn't understand the placement of the house in relation to the ridge.
Schmitt/Coller moved to continue the public hearing to get a clarification of
the siting of the house on the parcel, to be heard at the next regular meeting.
Coller/Schmitt moved to adjourn. Motion carried unanimously. Meeting adjourned
at 9:50 p.m.
Judi Simac
City Planner
Diane S. Beuch
Recording Secretary
TENTATIVE AGENDA
REGULAR SESSION SHAKOPEE , MINNESOTA APRIL 3 , 1984
Mayor Reinke presiding
1] Roll Call at 7 :00 P.M.
2] Liaison Reports from Councilmembers
3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
4] Approval of Consent Business - (All items listed with an asterick
are considered to be routine by the City Council and will be j
enacted by one motion. There will be no separate discussion of I
these items unless a Councilmember so requests, in which event
the item will be removed from the consent agenda and considered
in its normal sequence on the agenda. )
*5] Approval of the Minutes of March 13th and 19th, 1984
61 Communications:
a] Larry Seymour, Mn. Dep ' t . of Natural Resources re : shoreland
management
b] Bill Frenzel and National League of Cities re : Status of Current
Legislation Affecting Tax-Exempt IDB ' s
7] Public Hearings: None
81 Boards & Commissions : Planning Commission:
a] Reconsideration of Resolution No . 2224
i
b] lox Run 1st Addition
9] Reports from Staff:
a] Keith Johnson regarding Off Sale Liquor License for Valley Liquors
b] Appointment to Shakopee Public Utilities Commission - tbld 3/19
*c] Purchase of Stang Deluge Monitor for Fire Department
*d] Purchase of Hose for Fire Department
*e] Perry Cheever - Benefit Extension
*f] Hiring of Temporary Employees
g] Employment Agreement Renewal
h] 1984 Goals and Objectives - review, discuss and approve
i ] Approve Request for Proposal for Appraisal of 101 Bypass r-of-w
j ] Award 1984 Curb, Gutter, Sidewalk and Driveway Apron Replacement
Contract
k] Award JEJ Drainage of Former Railroad Right-of-Way Contract
i] Order Feasibility Report for the North-South Collector Street in
Section 5-T115-R22 , Scott County, Minnesota (Res.No. 2239)
m] Order Feasibility Report for the Roadway Connecting the Southerly
Terminus of Valley Park Drive end CR-83 (Res No. 2240)
n] Storm Water Drainage Utility (bring item 6c from 2/14 agenda)
10] Resolutions and Ordinances: None
11] Other Business:
a] Worksession for April 10th at 7:00 P.M. on multi-family housing
project for Downtown Redevelopment
b] Worksession for May 8th at 7 :00 P.M. to meet with the Cable
Communications Commission
c]
d]
e]
12] Adjourn to Tuesday, April 10th at 7 :00 P .M.
John K. Anderson, City Administrator
TENTATIVE AGENDA
Planning Commission
Regular Session Shakopee, Minnesota April 5, 1984
Chairman Perusich Presiding:
1 . Roll Call at 8 : 00 P.M.
2 . Approval of February 9 , 1984 Meeting Minutes .
3 . Approval of March 8 , 1984 Meeting Minutes .
4 . 8:05 P.M. PUBLIC HEARING: Request for Conditional Use
Permit to construct an ' fence 10 ' west of building to
secure storage and a roof over the fenced in storage area
at 810 E. First Ave. , described as Lot 1, Block 10, East
Shakopee.
Developer: Bernie Carlson, Shakoee OK Hardware,
810 E. First Ave. , Mkopee
Action: Conditional Use Permit Resolution No. 361
5 . Informational Items: a) Lot Split Application
D) Legal Opinion on Assessment Waiver
c) Conditional Use Permit Reviews
d) PCI Property
e) Legal Opinion on Outlots
f Update on Train De of Restoration
g3 Impact on Diking a Valleyfair
h) APA Conference
i ) Public Hearing Date for Shoreland
and Flood Plain Revisions
6 . Other Business
7 . Adjournment
Judi Simac
City Planner
CITY OF SHAKOPEE
CITY OF SHAKOPEE
INCORPORATED 1870
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 «
rd F R
n f»
off
TO: Shakopee Housing and Redevelopment Authority (HRA)
Commissioners
FROM: Jeanne Andre, Executive Director
RE: Regular April Meeting
DATE: March 30, 1984
Due to lack of business the regular HRA meeting scheduled
for April 3, 1984 , will not be held.
The Hood of Progress Vci cit
An Equal Opportunity Employer
PROCEEDINGS OF THE PLANNING COMMISSION
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 8, 1984
Chrm. Schmitt called the meeting to order at 8;02 p.m. with Comm. Perusich,
Stoltzman, Koehnen, Rockne and Coller present. Comm. Czaja was absent. Also
present were Judi Simac, City Planner; John K. Anderson, City Admr. and Cncl.
Vierling.
Perusich/Stoltzman moved to defer the minutes of February 9, 1984 until the
attorney's opinion is received regarding the waiver element in the conditions
of the Prahm-Coll request for Preliminary and Final Plat approval. Motion
carried unanimously.
Coller/Perusich moved to re-open the public hearing regarding the Preliminary
Plat of Fox Run. Motion carried unanimously.
The City Planner said it is the legal opinion of the City Attorney that this
type of platting process sought is legal. She went over the considerations
that contained new information.
Comm. Coller commented that at the public hearing there were persons present
concerned with drainage, and he asked if these people were notified that the
hearing was on the agenda tonight. The City Planner said she wasn't aware they
were to be personally notified, but the notice of the hearing was published.
The City Admr. suggested handling any questions on the plat tonight but waiting
to actually approve it until next month. Discussion followed.
Applicant Fred Corrigan asked about the City being receptive to granting more
than one twelve month extension for the preliminary plat to be valid. The City
Admr. responded that in the past the interpretation has been to allow only one
extension, although it had been stretched in extenuating circumstances. He
understands the intent now is to allow multiple renewals.
Mr. Corrigan questioned the requirement of obtaining a right-of-way from Titus
lst Addition. He wondered if that was a legal entity, or if the right-of-way
can be obtained from the present property owners. Chrm. Schmitt thought it
would be appropriate to have the right-of-way from the present owners.
Stoltzman/Rockne moved to close the public hearing. Motion carried unanimously.
Perusich/Stoltzman moved to recommend to City Council approval of the Preliminary
Plat of Fox Run lst Addition, subject to the following conditions;
1. Approval of a Title Opinion by the City Attorney.
2. Cash payments be made to the city at the time of issuance of Building
Permits, in lieu of park dedication.
3. Execution of a Developers Agreement for the construction of the required
improvements:
a. Street lighting be installed in accordance with the requirements of
the SPUC Utilities Manager.
b. Street improvements be made in accordance with the requirements of the
City Engineer.
Shakopee Planning Commission
March 8, 1984
Page 2
4. Final utility and street plans be submitted with the final plat in accor-
dance with the Engineering Dept. requirements.
5. Ten foot drainage and utility easements be provided around the perimeter
of the entire final plat.
6. The final plat be renamed to Fox Run Ist Addition.
7. The following information be submitted with the final plat a) Topos at 2'
contours at least 500 feet south of Fox Run and any other area contributing
drainage, b) drainage calculation and direction of flow to the Vierling
property c) Ponding capacity within the plat of Fox Run and all downstream
calculations and capacities to ditch.
8. A fee dedicated right-of-way from Titus lst Addition (property owners O'Brien
and Mau) to the City of Prior Lake for street construction must be submitted
for Final Plat.
Motion carried unanimously.
Coller/Koehnen moved to direct staff to notify property owners Wayne Cronkite
and Mr. Vierling, who attended and participated in the public hearing regarding
Fox Run on January 5, 1984, that this issue will be heard by City Council on
March 19, 1984 and also to notify them of the date for consideration of Final
Plat of Fox Run and to entertain public hearing-type comments from these indivi-
duals at that time. Motion carried unanimously.
DISCUSSION - ORDINANCE AMENDMENT TO ALLOW HISTORIC RESIDENCES IN A B-1 DISTRICT
Barry Coulter explained that he is a train buff and he is interested in the aban-
doned Milwaukee and Chicago Northwestern train depot in Shakopee. Ile said he
is primarily interested in preserving it, and would like to use it as his resi-
dence. He is investigating its historic significance to the City and would like
to retain the distinctive heritage of the building. He explained the depot is
jointly owned by Milwaukee Road and Chicago Northwestern, but the property where
it is located is owned by Chicago Northwestern, which has decreed that it will
sell no depots for residences because of past problems it has had. He is trying
to find out more about that to see if there can be a change in policy. He fur-
ther explained some of the history of railroad depots in general, and the Shakopee
depot in particular. Chrm. Schmitt referred him to Jack Coller, who could give
him a lot of information on Shakopee history.
Mr. Coulter said there is also the possiblity of using the depot for a business
use, which has been done in many instances. There was some discussion about the
possible moving of some rail to open up the north side of the depot. Chrm.
Schmitt asked about the code as far as minimum placement of housing from railroad
tracks. Further discussion followed regarding the advisability of having housing
so close to tracks because of possible future problems with children or a change
in rail traffic. Mr. Coulter said he is also exploring some type of cottage in-
dustry use for the depot, because the baggage area could be used for that without
compromising the historic significance. Discussion continued regarding re-sale
value and possible restrictive covenants to satisfy the City and railroad. It
was suggested it be discussed with the Downtown Committee.
Consensus was the Planning Commission is willing to work within reason for any
proposed use of the depot, and more research needs to be done regarding the ordi-
nance as it refers to residential use and railroad placement.
DISCUSSION - FLOOD PLAIN ZONE AND SHORELAND ORDINANCE REVISIONS
The City Planner said if the revisions proposed are approved by the Planning Com-
mission, they can be addressed in a general housekeeping public hearing to be set
in the future, along with some other minor items.
Shakopee Planning Commission
March 8, 1984
Page 3
The City Planner indicated on a map the present and proposed floodway and flood-
plain lines. There was a discussion about what businesses would be affected by
these designations. Chrm. Schmitt suggested as a courtesy notifying specifically
Valleyfair, Peavy and Metropolitan Waste Control of the public hearing when it is
set. The City Planner said the City Engineer said this area is the only place
where Shakopee's ordinance is not in conformance with DNR Comp Plan. Comm.
Koehnen asked for research to find out the impact on diking at Valleyfair.
Coller/Perusich moved to direct staff to organize Flood Plain and Shoreland Re-
visions into an administrative, housekeeping public hearing working with State,
Federal and other agencies and property owners affected, and to hold a prelimi-
nary review with Planning Commission prior to the public hearing, which should
be set for a separate second meeting of the month. Motion carried unanimously.
INFORMATIONAL ITEMS
The City Planner informed Commissioners of City Council actions on Planning Com-
mission recommendations. She notified them that the appeal of the Prahm-Coll
Conditional Use Permit will be held before City Council on March 19, 1984.
The City Planner informed the Commissioners of the public hearing on March 15,
1984 to hear comments regarding the proposed Shakopee Racetrack.
ELECTIONS
The City Planner called for nominations for Chairman of Planning Commission.
Comm. Coller asked if anyone wanted to volunteer, and there was no response.
Coller/Stoltzman moved to nominate John Schmitt as Chairman. John Schmitt de-
clined the nomination.
Rockne/Schmitt moved to nominate Joseph Perusich as Chairman.
The City Planner asked if there were any other nominations, and there was no
response.
Coller/Stoltzman moved to close nominations far Chairman.
A unanimous ballot was cast for Joseph Perusich as Chairman of Planning Commission.
Comm. Koehnen nominated John Schmitt for Vice-Chair, and he declined.
Coller/Schmitt moved to nominate Lee Stoltzman for Vice-Chair.
Coller/Schmitt moved to close nominations for Vice-Chair.
Schmitt/Coller moved to cast a unanimous ballot for Lee Stoltzman for Vice-Chair
of Planning Commission. Motion carried unanimously.
OTHER BUSINESS
Comm. Coller asked about the location of the For Rent sign for Shakopee Apts.
The City Planner replied there are setback requirements for signs and Mr. Nelson
was cited for a violation.
Shakopee Planning Commission
March 8, 1984
Page 4
Chrm. Perusich said that at his liaison meeting at Pioneer Seed, Mr. Peterson
asked about the PCI property, as he and Mr. Gelt would be interested in buying
back that property.
Schmitt/Stoltzman moved to direct staff to investigate the status of the PCI
property, and to notify the adjoining land owners if it becomes available for
sale, to get it back on the tax rolls.
The City Admr. indicated Scott County either owns it or controls it, and have
it leased. The property was forfeited by the State because of taxes. He be-
lieves there is still clean-up operations going on.
Motion carried unanimously.
Schmitt/Coller moved to adjourn. Motion carried unanimously. Meeting adjourned
at 9:34 p.m.
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REG.SESSION SHAKOPEE, MINNESOTA MARCH 19, 1984
Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Leroux, Wampach,
Lebens, Vierling and Colligan present. Also present were Julius A. Coller, II,
City Attorney; Judith S. Cox, City Clerk; Jeanne Andre, Community Development
Director and John K. Anderson, City Admr.
Liaison reports were presented by Councilmembers.
Mayor Reinke asked if there was anyone present in the audience who wished to ad-
dress the Council on any item not on the agenda.
Pat Pennington, representing the Jaycee Women, asked for Council help in their
current project of selecting an outstanding youth. She asked each Councilmember
to take some nomination forms and nominate some young people or pass it on to
someone else who is in contact with youth. She explained this project is aimed
at recognizing young people, in grades 9 through 12 in the Shakopee school dis-
trict, who have made contributions to the community, not just athletic and/or
academic performance.
Leroux/Vierling moved to approve the minutes of February 29, 1984 and March 6,
1984 as kept. Motion carried with Cncl. Lebens abstaining because of her absence
at those meetings.
Leroux/Lebens moved to accept, with regrets, the letter of resignation of Nancy
E. Christensen from the Ad Hoc Downtown Committee. Motion carried unanimously.
The Comm. Develop. Dir. explained that the Downtown Committee is recommending that
aerial photography be undertaken to provide basic data preliminary to drawing
up design specifications for any downtown project. The optimum time to fly the
project is in early spring, so therefore the Committee is recommending this aerial
photography in advance of the total implementation package.
Cncl. Lebens asked about discussions about the downtown businesses participating
in the costs of downtown redevelopment. The Comm. Develop. Dir. explained that
financing and contributions by local businesses is being studied now, but a pro-
posal is not ready at this time. Some discussion followed.
Leroux/Colligan moved to approve contracting with Westood Planning and Engineering
to provide services for aerial flight, ground control and project coordination
for the purpose of preparing an orthographic projection of the downtown project
area as base data for implementation of the downtown redevelopment plan, at a
cost not to exceed 750.00..
Roll Call: Ayes; Wampach, Vierling, Leroux, Colligan, Reinke
Noes; Lebens
Motion carried.
The City Planner gave background information regarding the preliminary plat of
Fox Run. She said the developer would like to have preliminary approval of 11
single family lots, but will probably come back with a final plat of two large
lots. She said the preliminary plat was approved by Planning Commission with 8
conditions.
Cncl. Leroux asked if there was any intention of connecting the road in this de-
velopment to CR21. The City Planner said the connection is through Martindale
Drive in Prior Lake. At some future time it might connect to CR42. Cncl. Leroux
questioned the length of the cul-de-sac, which appears to be 3/4 of a mile long.
He said policy is not to allow a cul-de-sac in excess of i mile in length. The
City Admr. said this was treated as an exception, since long term plans are for
a continuation of the road, so the cul-de-sac is temporary. Further discussion
was held with the developer, Fred Corrigan, about the placement of the road and
time plans for completing it.
Colligan/Lebens moved to approve the Preliminary Plat of Fox Run lst Addition,
subject to the following conditions:
1. Approval of a Title Opinion by the City Attorney.
2. Cash payments be made to the City at the time of issuance of Building Permits
in lieu of park dedication.
Shakopee City Council 5
March 19, 1984
Page 2
3. Execution of a Developers Agreement for the construction of the required
improvementss
a. Street lighting be installed in accordance with the requirements
of the SPUC Utilities Manager.
b. Street improvements be made in accordance with the requirements
of the City Engineer.
4. Final utility and street plans be submitted with the final plat in
accordance with the Engineering Dept. requirements.
5 Ten foot drainage and utility easements be provided around the perimeter
of the entire final plat.
6. The final plat be renamed to Fox Run 1st Addition.
7. The following information be submitted with the final plat a) Topos at 2'
contours at least 500 feet south of Fox Run and any other area contributing
drainage, b) drainage calculation and direction of flow to the Vierling
hin the plat of Fox Run and all downstream
property, c) Ponding capacity wit
calculations and capacities to ditch.
8. A fee dedicated right-of-way from property owners O'Brien and Mau, located
in Titus lst Addition, to the City of Prior Lake for street construction
must be submitted for Final Plat.
Leroux/Colligan moved to amend the motion to limit the length of the road so that
it must end at or before the proposed intersection shown on the preliminary draw-
ing. Motion to amend carried unaramously.
Main motion as amended carried unanimously.
Leroux/Lebens moved to open the public hearing on the appeal from the Planning
Commission's approval of a Conditional Use Permit for construction of a ballroom
to be located on 4th Avenue East of Valley Cemetery. Motion carried unanimously.
Mayor Reinke asked if there was anyone present in the audience who wished to
comment on this matter.
Nancy Goemer, 2525 East Fourth Ave. , said that although the area of the proposed
development is zoned light industrial, the actual developed use is residential,
with the townhouses, apartments and two single family homes. Therefore, she feels
the residential use must be considered. She said her biggest concern is drinking
traffic on the road that has no lighting at all. She said most other drinking
establishments have lighting and are well populated and controlled. She believes
this will create problems for the residents in the area. She feels she would have
to put up outdoor lighting in their yard, in order to feel safe in their home on
a Friday night, especially if her husband is not at home. She has no neighbors
close to call for help. She believes it should be up to the City or developer to
light up their area.
Ms. Goemer said she feels her family is being put in jeopardy by the approval of
this ballroom, because of the drinking traffic. She is concerned that there are
a minimum of conditions on the permit. She said there is no limit on the days it
can operate, which could be 7 days a week. There is no shoulder on 4th Avenue,
which contributes to the danger. She believes it is generally a poor location
for a drinking establishment. She would like to see more concern for the residents
who live there.
Herb Heffner, 331 Shawnee Trail, said he is a resident of the townhouses. He said
it would seem to him that when the City allowed the contractor to build the town-
houses, the well being of those residents should be considered. If the City had
any idea of developing the area in the ways in which are being proposed, that
should have been made clear to the residents. He feels they need the protection
of the City and City Council. He said they have police protection and health
protection, but what about protection for life and limb. He feels life and limb
are being threatened by this proposal. Therefore, he feels City Council should
seriously reconsider this proposal which seems to only benefit 2 or 3 individuals
against all of the people living in the townhouses and all along 4th Ave. It
would seem to him that Council has more of a responsibility to the residents than
the developers who are making a request for a change in the zoning. The well
being of those residents must be considered first.
Jerome Sherburne, Brooklyn Park, said he owns the property adjoining to the east.
He asked about access and sewer and water connections. He said there was a dis-
pute about where road access and utilities would be going, as he did not agree
to the developers going on this property. Mayor Reinke replied that sewer and
water would be going along 4th Avenue, without crossing his property, and the access
would be from 4th Avenue.
Shakopee City Council
March 19, 1984 j
Page 3
Cncl. Colligan asked to be excused from the Council table to make a presentation
for the proposal. He gave some background on the proposal to this point. He
went over the elements of the development, including lighting and parking. He
said they are looking at mainly catering for weddings, anniversaries and business
and industrial presentations and meetings. However, they will have to open it
up to the public to make it financially feasible. He commented that they probably
would have been better off if they had called it a community center or something
like that, as that is more like what they are operating. He would compare it to
the KC Hall or the Shakopee House. He said it will be larger than the KC Hall,
but they do not have a liquor license, and it will be set-ups only. They are
capable of having two wedding receptions at once. It will be open to the public
in the evenings, mainly Friday and Saturdays. He went over the floor plan. He
said it will be built by contractors from Shakopee, except for one contractor who
is spraying the ceiling for a sound barrier. He pointed out all the developers
are from Shakopee. He said already he has been contacted by people and groups
who are interested in renting it for ball teams, proms, school reunions, Jaycee
events, business seminars and senior citizens. He named several local businesses
that support the development.
Melissa O'Rourke said she is a resident of Shakopee, although she doesn't live
in the vicinity of the proposed ballroom. She asked for a clarification of hav-
ing a $3 cover charge. Cncl. Colligan replied that the cover charge would be
for the public in the evening, not to be charged to a wedding party that rented
the facility.
Ms. O'Rourke asked about the procedure to try to keep youths out of the parking
lot. Cncl. Colligan responded that he spoke to the Police Chief about this po-
tential problem. He said their solution is to have handstamping of two different
colors, for over or under the drinking age. Adults would be able to go in and
out of the facility without paying each time, but under age youths would have to
pay to re-enter. He feels this will discourage drinking in the parking lot.
Ms. O'Rourke asked for more information about the game room. Cncl. Colligan said
the intent of the game room is to occupy children of people attending a reception,
so they don't cause damage to the facility. He asked the City Attorney about any
City ordinance regarding the presence of children in the evening. The City Attorney
replied that if alcoholic beverages are not being sold, children can be present.
Ms. O'Rourke asked what would keep young people from buying set-ups and mixing
drinks at the table in the facility. Cncl. Colligan said there will be police
in the building who will be available to minimize that situation. Ms. O'Rourke
said she is very concerned about all the drinking that is done in this town.
Ms. O'Rourke quoted Cncl. Colligan as saying they conducted a lengthy survey
which concluded that they could survive on just private parties like weddings
and anniversaries. She asked if they now changed their minds as far as opening
regularly for public dances. Cncl. Colligan said they didn't want to just sur-
vive, they wanted to make some money on the project.
Ms. O'Rourke said people have elected the Councilmembers to consider their best
interests. She said she hasn't heard many people saying there is a real need for
another place to drink in Shakopee. She said it was in the paper that the de-
velopers did a survey for ?5 miles around, and found reception halls were almost
all booked up to 1985. She said she made one phone call to Harvest Valley,
which said they could book her wedding reception with no problem for 300 people.
Therefore, she questions the need for such a facility. Cncl. Colligan said many
places close around are not ballrooms where you can have a nice, affordable re-
ception. He said they hired a consultant to do this study which showed a need
for such a place. He said this is going to be an upper class place, with a dress
code for decent clothing.
Ms. O'Rourke asked why to celebrate a special time we have to have alcoholic bev-
erages. She said why not show young people by example that we don't have to
have alcohol to have a nice time.
Gene Goemer, 2525 East 4th Avenue, asked exactly who were the developers of the
ballroom. Cncl. Colligan said they are the two Prahm boys, Elmer and Williard,
and himself.
Mayor Reinke asked if there were any more questions or comments from the audience,
and there was no response.
Leroux/Lebens moved to close the public hearing. Motim carried unanimously.
Shakopee City Council
March 19, 1984
Page 4
Mayor Reinke explained that if there was favorable consensus on the conditional
use permit, then the re-zoning and preliminary and final plat items would have
to be approved prior to considering the conditional use permit.
Cncl. Leroux said he has faith in the desires of the developers to have an es-
tablishment that would be a credit to the City. He said he doesn't consider a
ballroom a place to drink. He said he considers a bar a place to drink. He
said when he considers a ballroom, he considers a place to go for an enjoyable
time with a large number of people. He said chances are he will have a drink or
two there, but he doesn't go there to drink. And he feels that is a significant
difference. He stated the residences in the area, with one exception, are all
more than one-half mile away from the ballroom, so it should not have that much
effect on them. He said the Goemer residence is located in an industrial zone,
which they knew when they purchased the home. Not too far to the east is the I2
zone, in which a ballroom could be constructed without any hearings, except the
set-up license. He said he is concerned with parking and thinks the area will
have to be posted for no parking on 4th Avenue. He believes the City can look
out for the people who live here and still allow proper development in the area.
Cncl. Wampach said he contacted each of the persons whose names were given him
by the Goemers, and he found two against and five in favor of this proposal.
And he said one of the party which was against it was because of a personal feel-
ing and had nothing to do with the ballroom. Therefore, he found nothing that
would keep him from voting for it.
Cncl. Vierling said that in discussing it with various groups, she did not re-
ceive any negative comments, and some people said it was needed 10-15 years ago.
Leroux/Lebens offered Ordinance No. 142, Fourth Series, An Ordinance Amending
The City Code Designating Zoning in the City of Shakopee, and moved its adoption.
The City Admr. summarized the ordinance.
Mayor Reinke asked Mr. Siedl if he was aware that if the zoning was changed, he
would not be allowed to make any improvements or additions to his residence
because it would become a non-conforming use. Mr. Siedl said he understood that,
and he didn't have any intentions of doing that.
Roll Call: Ayes; Wampach, Lebens, Leroux, Vierling, Reinke
Noes; None
Abstain: Colligan
Motion carried.
Vierling/Wampach offered Resolution No. 2224, A Resolution Approving the Final
Plat of Prahm-Coll First Addition, and moved its adoption. The City Admr. sum-
marized the resolution
Roll Call: Ayes; Lebens, Vierling, Reinke, Wampach, Leroux
Noes; None dq
Abstain: Colligan
Motion carried.
Discussion ensued regarding adding a requirement for no parking on 4th Avenue to
the Developers Agreement. Cncl. Leroux said it is his intention to require the
developers to pay for signing, because they are drawing the traffic. Cncl. Colli-
gan said they are not opposed to providing signing, but he feels they are providing
adequate parking area in the 5 acres. He would rather wait to see if there is
a problem, and address it at that time.
Leroux/Wampach moved to add to the Developers Agreement a condition that the de-
velopers pay for the signing for no parking along both sides of 4th Avenue for the
full frontage of their property and at least 100 feet east and west of the east
and west property lines respectively. Motion to amend carried with Cncl. Colligan
abstaining.
Leroux/Vierling moved to authorize and direct staff to enter into a Developers
Agreement with the developers of Prahm-Coll First Addition, which will include
the conditions contained in Resolution No. 2224, with the amendment to include
signing for no parking, and which will permit the developer to pay for special
assessments due as a result of construction of improvements contained therein,
according to the assessment resolution. Motion carried with Cncl. Colligan ab-
staining.
Mayor Reinke questioned language in the Developers Agreement referring to the
construction of the sanitary sewer and possible reimbursement in the future.
The City Clerk replied that there is some legal research being done right now
on that issue, so this language would just leave open the possibility of future
reimbursement. Discussion continued. The City Engineer spoke to the issue of
Shakopee City Council
March 19, 1984
Page 5
the location of the sanitary sewer on the south side of 4th Ave. because of the
grade. He said this is the same kind of arrangement that was made in Industrial
Park, and it seemed to be consistent with past practice. Discussion followed.
The City Clerk pointed out that Mr. Seidl, the fee owner of the outlot, is only
bound to the Developers Agreement as it regards the outlot. She also explained
that the Ass't City Attorney suggested some language changes to enable the De-
velopers Agreement to be used as a petition, to eliminate a separate document.
She added the park dedication fee is figured for the 5 acres of Lot 1, Block 1 only .
Leroux/Lebens offered Conditional Use Permit Resolution No. CC-358, permitting
construction of a ballroom facility in a B-2 District subject to the following
conditions:
1. Approval is contingent upon the applicant obtaining rezoning and
preliminary and final plat approval from City Council to develop
the site.
2. The applicant shall provide proof of ownership of the property to
the City Planner prior to release of the building permit.
3. The applicant must provide proof of an easement for the easterly
access to the site or designate an alternative second access to be
approved by the City Engineer.
4. Approval is contingent upon approval by the City Planner of a site plan
to be submitted by the applicant prior to issuance of a building permit.
Said plan will indicate adequate buffering to the abutting residential
districts and uses, lighting of parking area and walks, refuse area,
parking spaces and curbing.
5. Approval by the City Engineer of a final drainage plan of the site.
6. The applicant will take adequate steps to prevent soil erosion during
construction.
7. A minimum of one patrolman for general admission events for up to 200
persons; a minimum of 2 patrolmen up to 400 persons and a minimum of
3 patrolmen for 400 and above persons.
8. There will be an owner, operator or manager on site during general ad-
mission hours.
9. Applicant must maintain all exterior lighting in working order and police
(clean) area regularly.
10. Annual Planning Commission review of the Conditional Use Permit.
The City Admr. summarized the resolution. Cncl. Colligan clarified that the
patrolmen in the ballroom would be working there on their own time and be paid
by the developers.
Nancy Goemer said at this time she would like some additional conditions put on
for their property. She said their house is too close, it is too dark, and she
doesn't want to have to worry about vandals. She said that their house is called
a non-conforming use, but that is a legal term, and not a social term. With the
townhouses and apartments there is more residential use. She said their house
was legally built and they legally bought it, and now the City is changing the
zoning. She thinks they need lights in their yard and she doesn't think they
should have to pay anything for them. She said they are her Councilmembers also,
and they are not considering her.
Cncl. Leroux responded that he would think the only reason she would have anyone
near her house would be if they are parking near there, and that is why he wanted
the road posted for no parking. Ms. Goemer said she doesn't believe that is pro- „ <r
tecting her adequately. She has no close neighbors and she doesn't want to have
to worry about noises outside her house. Discussion followed regarding how much
lighting and the location of lighting for the ballroom and what kind of lighting
the Goemers want. Gene Goemer said he is concerned about people missing the
ballroom and turning around in his driveway, so he wants the entrance adequately
lit. Cncl. Colligan replied that he intends to have the entrance lit on both
sides of the driveway, with another light at the corner to the east. Consensus
was to add a condition regarding lighting, but that it should be in the Developers
Agreement, not the Conditional Use Permit.
Discussion ensued regarding the number of days the ballroom would be open. Cncl.
Colligan said he would not like to see any restrictions for operating hours, as
that wouldn't�\be fair unless the same thing was done to all businesses. He said
they don't anticipate being open 7 days a week to the public. He said they are
looking at Thursday, Friday and Saturday night dances, with a possibility of
a buffet and dance on Sunday nights for the senior citizens, with old time music.
Consensus was that annual review is sufficient.
Shakopee City Council
March 19, 1984
Page 6
Roll Call on Conditional Use Permit Resolution No. CC-358:
Ayes; Reinke, Lebens, Wampach, Leroux, Vierling
Noes; None
Abstain: Colligan
Motion carried.
Leroux/Vierling moved to reconsider the Developers Agreement for Prahm-Coll
First Addition. Motion carried with Cncl. Colligan abstaining.
Lebens/Leroux moved to add a condition to the Developers Agreement for Prahm-
Coll First Addition to require the placement of two lights, at the developers
expense, at the northeast and northwest corners of the property or thereabouts,
according to SPLIC standards. Motion carried with Cncl. . Colligan abstaining.
Vierling/Leroux moved to recess for five minutes at 9:13 P.M. Motion carried
unanimously.
Lebens/Colligan moved to re-convene at 9:24 p.m. Motion carried unanimously.
The Comm. Develop. Director explained the significance of having to carry Channel
29 on the universal tier on the cable system.
Leroux/Colligan moved to approve morning Channel 15 (HBO) to 23 (AP Newswire),
and 23 to 39 (Cinemerica), and moving Channel 16 (Cinemax to 2.4 to 40 (vacant),
all located within the Pier I Channel allocations; and to approve the placement
of Channel 29 on the Interconnect Channel until such time as the Interconnect
is needed. Motion carried unanimously.
Discussion ensued regarding cable service to the Minnesota Valley Mali, as it
is part of the basic service area. The City Clerk said that further research
and discussion will take place on this issue at the next Cable meeting.
Leroux/Lebens moved that cable service both to West 3rd Ave. and the Minnesota
Valley Mall are expected to be installed when ZU goes back on penalty for
restoration or the City will continue the penalty until they are installed.
Cncl. Colligan said he has a problem with penalizing the company when the rail-
road, over which they have no control, is the entity holding up the installation
to West 3rd. Discussion followed.
Motion carried unanimously.
Colligan/Vierling moved to receive and place on file the 1983 Annual Report of
the Shakopee Cable Communications Commission. Motion carried unanimously.
Mayor Reinke asked each of the applicants for the position of Shakopee Public
Utilities Commissioner to make a short statement on their view of the relationship
between SPUC and the City.
Jip Kephart spoke of the importance of a close working relationship between the
City and SPUC and its Utilities Manager.
Randy Gorman spoke of his involvement with the community and why he would like
to be on the Commission. He pointed out the major projects that will be develop-
ing in the City, such as the Downtown Redevelopment and the Racetrack, and the
importance SPUC will have in those developments.
Mayor Reinke asked if each of the candidates felt the cost of acquisition of
power sources should be subsidized by all of the customers. Randy Gorman said
that in his research he found that cities which had only one supplier had a much
smoother operation, and therefore he feels it is imperative the City tries to get
it all under one umbrella operation.
Jim Kephart said it is his belief that you have to be very careful about not get-
ting too big and inefficient. He sees the importance of having a lot of back-ups
for power outages. He feels costs should be extended overall.
Leroux/Wampach moved to remove from the table the balloting process for Shakopee
Public Utilities Commissioner. Motion carried unanimously.
Ballots were distributed and counted with the following results:
Jim Kephart: Reinke, Lebens, Wampach
Randy Gorman: Leroux, Colligan, Vierling
The City Attorney recommended another ballot. The second ballot was the same as
the first.
Shakopee City Council
March 19, 1984
Page 7
There was a discussion about trying to break the tie with some sort of random
decision like tossing a coin or drawing a name out of a hat, between these two
nominees.
Vierling/Leroux moved to research the possibility of increasing the size of the
Utilities Commission from 3 to 4, to enable both nominees to serve. Motion
carried unanimously.
Leroux/Vierling moved to table balloting process for Shakopee Public Utilities
Commissioner until research is returned. Motion carried unanimously.
Wampach/Leroux moved to approve the purchase of an Oshkosh 4 wheel drive truck
with V-plow, one-way plow and wing, with funding from the 1984 Capital Equipment
budget, from the City of Windom for $4500.00. Discussion followed.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved to approve the siting of the restroom even with the front
of the existing Community Services Building and approximately 50.5 feet to the
east, and direct staff to secure a change order with Consolidated Plumbing and
Heating for the relocation of the watermain on the proposed site; said change
order to be presented to the City Council for approval.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved to authorize the purchase of the proposed computer hardware,
software and maintenance, micronet equipment and printers from Office Products
of Minnesota and Tele-Terminals as follows:
STEARNS MICRO COMPUTER SYSTEMS PROPOSAL
Computer Hardware
From Office Products of Minnesota
( 1 ) Stcarns 20Mb $ 4 , 796 .00
( 2 ) Stcarns dual Eloppy 45792 .00
( 1 ) Stearns tape backup 1 , 200.00
( 1 ) Start up supplies 1.00 .00
Training and Installation 300 .00
$11 gaff.-06
Software and Maintenance
From Office Products of Minnesota
( 3 ) Operating system software @ $32 .00 Ea . $ 96 .00
( 1 ) Data base manager software N/C
( 2 )' Word processing software @ $396 .00 792 .00
( 1 ) Financial spreadsheet N/C
( 2 ) Asynch communications software @ $156 .00 Ea . 312 .00
( 1 ) Micronet software & concurrent DOS 960 .00
( 1 ) Micronet software ( 1 pkg for both workstations ) 400.00
One vear on-site maintenance 1 , 759 .00
-4 ; ]9-00
Micronet Equipment — - ---
From Office Products of Minnesota
( 1 ) ( 2 ) Dual channel communication boards 05 $360 .00 $ 1 ,080 .00
( 2 ) Hayes Smartmodems w/cable @ $540.00 15080 .00
( 1 ) 256K Memory expansion 560 .00
Micronet cable 80.00
Micronet installation 150.00
_$ 2,�950.00
Printers
From Tele-Terminals
( 1 ) Okidata Micro 84 Dot Matrix Printer. $ 1 ,400.00
( 1 ) Tractor Feed 150 .00
( 1 ) NEC 7715 L.Q. Printer 25119 .00
( 1 ) NEC Tractor Feed 300.00
( 1 ) NEC 7715 Word Processing Option469 .00
-5-4 IM.0a
Total System Cost : $22 ,895 .00
Shakopee City Council
March 19,1984
Page 8
Cncl. Leroux explained why he believes the company is very reliable and will be
in business for some years to come. Cncl. Vierling said it would probably be 2
years before the City is completely off LOGIS.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Vierling/Wampach moved to direct staff to prepare a resolution modifying the
Personnel Policy to reflect the cancellation of leave benefit accrual and that
there is no change in the City's group insurance contribution during a suspen-
sion without pay in excess of one pay period. Motion carried unanimously.
Mayor Reinke said he felt the City would be subsidizing the paperwork costs in-
volved in removing and replacing sewer charges, every time a house is vacant, if
this precedent is set. Discussion followed.
Leroux/Lebens moved to continue billing sewer at $8.70/month, which is current
policy and practice, regarding the Dave Rutt account. Motion carried unanimously.
Colligan/Vierling moved that bills in the amount of $569,101.78 be allowed and
ordered paid.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan�Wampach offered Resolution No. 2237, A Resolution Denying Application
to Vacate Certain Streets and Alleys, and moved its adoption. Motion carried
unanimously.
Colligan/Wampach offered Resolution No. 2236, A Resolution To Initiate Vacation
of Part of a Drainage and Utility Easement Herein Described and Fixing
a Time and Place for a Public Hearing on the Proposed Vacation, and moved its
adoption. Motion carried unanimously.
The City Clerk explained the background of initiating a vacation of an alley
easement in Eagle Bluff 2nd Addition.
Leroux/Lebens offered Resolution No. 2238, A Resolution To Initiate Vacation Of
An Alley Easement Herein Described and Fixing a Time and Place for a Public Hear-
ing on the Proposed Vacation, and moved its adoption. Motion carried unanimously.
Several Councilmembers indicated their intention to go to the LMC Annual Conference
in Duluth for 1984.
Leroux/Vierling moved to adjourn to Monday, April 2, 1984 at 5;00 p.m. Motion
carried unanimously. Meeting adjourned at 10:32 p.m.
Judith S. Cox
City Clerk
Diane S. Beuch
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ .REG.SESSION SHAKOPEE , MINNESOTA MARCH 13 , 1984
Mayor Reinke called the meeting to order at 7 :03 P.M. with Cncl .Wampach,
Leroux, Colligan and Vierling present. Cncl .Lebens was absent . Also
present were Department Heads: H.R. Spurrier, Gregg Voxland, Leroy Houser,
Jeanne Andre, Judith S . Cox, Jim Karkanen, Tom Brownell , George Muenchow,
City Administrator John Anderson, and Fire Chief Joe Ries.
Leroux/Wampach offered Resolution No. 2235, A Resolution Providing the City
of Shakopee ' s Comments on the Minnesota Racetrack, Inc . and Minnesota
Racetrack Limited Partnership Application of March 1 , 1984 for A Metropolitan
Area Racetrack License, and moved its adoption. Discussion followed. Motion
carried unanimously.
Council and department heads resumed their February 29th discussion of
1984 goals and objectives. Discussion concluded at 10: 35 P.M. The City
Administrator will prepare a final draft for distribution.
Colligan/Leroux moved to adjourn to Monday, March 19, 1984 at 7:00 P .M.
Motion carried unanimously.
Judith S . Cox
City Clerk
Recording Secretary
STA
E OF
t G� t[vJ�. CETZ OO 11 LQ �,
DEPARTMENT OF NATURAL RESOURCES
444 Lafayette Road, Saint Paul, Minnesota 55101
PHONENO. 296-4800 Space Center Building, Box 32 FILE NO.
CERTIFIED
March 16, 1984
Mayor Eldon Reinke
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Dear Mayor Reinke: `
RE: SHORELAND MANAGEMENT
On February 24, 1984 Mr. John Stine of the Department of Natural
Resources (DNR) Metro Region Waters' office met with Ms. Judy Simac,
City Planner, to discuss the City of Shakopee's compliance with the
"Municipal Shoreland Act", (Minnesota Statutes S 105.485, Subd. 6) .
That statute directed all municipalities to adopt land use controls
for their shoreland areas. The Act goes on to require all such land
use controls to be in compliance with DNR's "Statewide Standards and
Criteria for the Management of Municipal Shoreland Areas of Minnesota"
(Minn. Regs. NR 82-84) .
We have reviewed the City of Shakopee's existing zoning controls and
determined that the ordinance does not comply with the minimum statewide
standards in the following areas:
1) Identification of a shoreland zoning district for all pro-
tected waters in the City which have been identified for shore-
land management by the DNR (see enclosed list) .
2) Definitions of terms relating to shoreland management.
3) Certain dimensional and use standards including: structure,
road and parking area setbacks from the Ordinary High Water
level; percentage of lot area covered by impervious surface;
sewage system setbacks; and boathouses.
4 ) Adoption of Minnesota Pollution Control Agency standards (or
equivalent) for on-site sewage treatment systems and provisions
for elimination of non-conforming sewage systems in shoreland
areas.
5) Administrative permit procedures for shoreland alterations
(including grading and filling) .
AN EQUAL OPPORTUNITY EMPLOYER
MAYOR ELDON REINKE
March 16, 1984
Page Two
6) Restrictions on location of subdivisions in areas unsuitable
for development.
The above listing summarizes the types of controls which must be adopted
by the City of Shakopee within one year of receipt of this letter
pursuant to Minnesota Statutes S 105.485, Subdivision 6.
Also, enclosed is a copy of the preliminary municipal shoreland classifi-
cation data for six (6) protected waters and three ( 3) protected water-
courses in the City of Shakopee. The DNR has identified these water
bodies for the purposes of shoreland management. We ask that the City
review these data and notify our Metro Region Waters' office within
sixty ( 60) days of any inaccuracies or requested revisions. We will
consider all requests for changes in the classifications where you feel
we have overlooked existing physical or development data on a particular
water body. Upon completion of review or if no response is made within
sixty (60) days, a final shoreland management classification list will
be prepared and sent to the City for inclusion into your shoreland
management controls.
The City of Shakopee staff has already completed a thorough review of
its existing shoreland management controls, and Mr. Stine and Ms. Simac
have discussed various options for compliance with the statewide stand-
ards. We appreciate the City's cooperation and look forward to working
with you in developing a comprehensive shoreland management program.
If you have any questions regarding this letter or the shoreland manage-
ment program, please do not hesitate to contact John Stine, Metro Region
Waters' office, 1200 Warner Road, Saint Paul, Minnesota 55106 (296-
7523) .
Sincerely,
DIV ION OF WATERS
Larry Se our
Director
LDS/JLS:ch
CC: Ms. Judy Simac, City Planner
Mr. Julius A. Coller II, City Attorney
Mr. John Stine, Metro Waters
Enclosure
AN ACT 6L—
S.F.
. "Jo. 225
Chapter No. 3i
relating to water resources; providing for the rec;r.,lation of shorelz;nd us;: and development i
I'll Lin icipalities; prescribing the powers and dt:tie; of rnunicip:,lities and state
relation? thereto amending Minnesota Statutes aC);:nCteS
1 s 1971, 5,:.,r;.a;._, 05.435, Subdi✓isi,ms 2 and ,
and by adding subdivisions; and 462.357, Suh—division 1.
BE IT ENACTED BY THE LEGISLATURE F _ _
0. filE ST;�,TC OF illlAih!ESJTA:
'*To
itr 011.1., Section 1. Minnesota St;?tutes 1971, Section 105.485, Subdivisicnn 2, is Amended to re,lrl:
�^ Subd. 2. (DEFINITIONS.) For the t,rposes of this section `. i.r
p ' I rm, defined in this section have th
meanings given them: (a) "Shoreland" means land located within f0llo wing distances from the ordinar
high water elevation of public waters: (1) Land within 1,C00 fe ;. r;.:n the normal high watermark of
lake, pond, or flowage; and (2) land within 300 feet of a river or s'r.:,;: , or the land'.,,%jard side of flood Alai
delineated by ordinance on such a river or stream, whichever is great?r. (b) "Unincorporated area" mea
the area outside a city, village, or borough. (c) -Municipality" means a city, village, or borough.
Sec. 2 Minnesota Statutes 1971, Section 105.485, Subdivision 3, is amended to read:
Subd. 3. (COMMISSIONER'S DUTIES.) Before April 1, 19.74, the commissioner of natural resourc
shad promulgate, in the manner provided in chapter 15, model standards and criteria, other tnan_a mod
i orc!inance, for the subdivision, use, and development of shoreland in_municipalities, which standards an
criteria shall include but not he limited to those listed below in regard to Lin incorporated areas. Before Jul
1, 1'370, the commissioner of natural resources shall promulgate, in the manner provided in chapter 1
model standards and criteria for the subdivision, use, and development of shoreland in unincorporate
areas, including but riot limited to the following: (a) The area of a lot and length of water frontage suitabl
for a building site; (b) the placement of structures in relation to shorelines and roads; (c) the placement an
JAW cor?struction of sanitary and waste disposal facilities; (d) clesignation of types of land uses; (e) changes i
bottom contours of adjacent public waters; (f) preservation of natural shorelands through the restriction
land uses; (g) variances from the minimum standards and criteria; and (h) a model ordinance. The follovin
agencies shall provide such information and advice as may be necessary to the preparation of the rules an
regulations, or amendments thereto: The state departments of '
lure, economic development, an
health; the state planning agency; the pollution control ager!ry; .i i? state soil and water conservatio
commission; and the Minnesota historical society. In addition t;, oir?er requirements of chapter 15 th
model standards and ordinance promulgated pursuant to this section, or amendments thereto, shall not h
filed with the secretary of state unless approved by the executive officer of the state board of health an
the director of the pollution control agency.
I
t u 97 , S2 35 � ren 9 ' ,dr
Sec. 3. Minnesota Statutes 1.,, 1 coon 105.4 o is am.,n_.,.c. by ac,,,ing subdivisions to read:
Subd. 6. Before April 1, 1974, each municipality having shoreland within its cor orate limits shall su
-- - — -- --- ------�-- — b m I'
the r
to ommission�r for his review, any ordinances, rules, or regulations affecting the use and developme_n
of its shorelands. The comm_ issioner shall review the ordinances, rules, or regulations and determinewhpthe
they are in substantialcompliance ���ith municipal shoreland management standards and�criteri.
promulgated pursuant to subdivision 3. In making his review the commissioner also shell-consider an)
t feature unique to the municipal shoreland in question, including but not limited to the c>iaracteristics o
the waters which may be ati2cted by.developm2nt, storm sewer facies, and sanitary and waste disposa
` facilities inexistence at the time of the commissioner's review. If the comm_issionzr determines that-th
a,tordinances, rules, or regulations of a municipality do not substantiaVE
lly comply with the state standards anc
criteria for municipal shoreland management, he shall so notify the municipality and shall indicate to th
rnt,ri ci pi lity tt?e changes which are necessary to bring the ordinances, rules, or regulations into substantia
compliance with state standards and criteria. Within one year after receiving this notice from the
commissioner, the municipality shall _rna_ke_the changes necessary to bring the ordinances, rules_, o
regulations into substantial compliance_with state standards and criteria. If a municipality has n-o ordinance
rule or regulation affecting the use and develm
opent of shoreland on April 1, 1974, it shah aclnpt such, ar
orcinince _rule, or regulation complying with state standards and criteria for municipal shorel,im
mana(;enient, before July 1, 1975. if (a) a municipality has no ordinance, ru!;�, or regulation_ affecting th,
NUN`j use and devalo-ment of shoreland on April 1,_1974_and fails to adopt such an ordinance by July 1, 1:75
or if (b) the corporate boundaries of the municipality are expanded to include shorelarcL_not_prevrousl
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TO: John K. Anderson, City Administrator
FROM: Jeanne Andre, Community Development Director
RE: Status of Current Legislation Affecting Tax-ExemptIDB' s
DATE: March 26 , 1984
Introduction:
Attached are communications from Representative Bill Frenzel
and the National League of Cities regarding the status of proposed
legislation on tax-exempt industrial revenue bonds ( IDB ' s ) .
Requested Action:
Support the following position of the National League of Cities
to oppose any volume limitation, oppose any restrictions on public
purpose bonds, support an exemption for areas of severe economic
distress , and support restrictions in other areas which leave max-
imum flexibility to local governments and include provisions to:
( 1 ) redefine IDB' s, ( 2 ) exempt areas of severe economic distress ,
and ( 3 ) provide some alternative to a volume cap as follows :
( 1 ) Redefine the definition of "private purpose" IDB ' s so that no
restrictions are imposed upon the issuance of bonds by state
and local governments for certain resource recovery, energy,
multifamily, or clean water facilities ; or where:
(a ) no private entity is considered the owner of the
project for federal income tax purposes, and no
private entity is therefore, entitled to depreciation
deductions or investment tax credits ,
(b) the state or local government retains or exercises
substantial operational or functional control over
the project, and
(c ) the state or local issuer has made, or reasonably
expects to make, funds or other assets available to
secure the payment of a significant part of the debt
service on such bonds independent of any lease
rentals or other amounts provided by a single private
entity using or occupying a major portion of the
facility;
( 2 ) Exempt areas of severe economic distress from any new IDB
limitations ; and
( 3 ) For all other bonds consider volume cap alternatives that:
permit a state or local issuer to choose between three
alternatives in nondistressed areas :
(a ) Hard contribution: The issuer would be required to
make a cash contribution equal to one percent of the
face value of the bond. The contribution could be
made from federal funds ; or
(b) Soft contribution: State and local issuers should be
permitted to use IDB ' s as part of local economic
development programs . A commitment of resources
equal to five percent of the amount of the bond issue
would be required for normal redevelopment activities
in an area contiguous to the project or facility; or
(c ) Restrictions on Cost Recovery: where an issuer would
not or could not make a contribution, IDB financed
property subject to current law ACRS restrictions
would be restricted to straight-line recovery over
longer lives . Property for which full ACRS is cur-
rently permitted would be unaffected.
BILL FRENZEL
MINNESOTA OFFICE:
THIRD DISTRICT,MINNESOTA MAYBETH CHRISTENSEN
ROOM 445
WASHINGTON OFFICE: a 120 PENN AVENUE SOUTH
1026 LONGWORTH BUILDING BLOOMINGTON,MINN -TA 55431
202-225-2e71 Congre.5,5 of me niteb 6tate.5 slz,.ael//-/,J`°o"o
wouze of 3aeprea ntatibeg
Wagbington, M.C. 20515
March 19, 1984 RECEIVIIE,,'
The Honorable Elden Reinke MAR 2 2 1964
Mayor ^�l t
City of Shakopee _ _ m
129 East First Avenue
Shakopee, MN 55379
Dear Mr. Reinke:
Because of your interest in legislation affecting tax-exempt bonds, 1 wanted to bring
you up-to-date on the status of such legislation.
On March 1st, the Ways and Means Committee gave its approval to an amended version
of H . R . 4170, the Tax Reform Act of 1984. This new version of H . R . 4170 contains
provisions restricting the use of tax-exempt bonds that are similar to the provisions
proposed in the original version of H . R . 4170. Changes have been made, however, to
exempt certain types of uses from the $150 per capita cap, in order to free up more
of the cap for all other uses.
Under the bill, private activity tax-exempt bonds will be subject to a $150 per capita
statewide volume cap. The volume ceiling will apply to private purpose tax-exempt
industrial development bonds (TDB's), and to student loan bonds that each state may
issue during any calendar year. In order to reduce the pressure on the volume cap,
multi-family rental housing bonds, and IDB's that are used to finance convention or
trade show facilities, airports, docks, wharves, or mass commuting facilities that =
are owned by a governmental unit, will be excluded from the cap. In addition, the "
volume cap will riot apply to bonds that are neither IDB's nor student loan bonds,
such as bonds used to finance traditional governmental activities and bonds issued
to 501(c)(3) tax-exempt organizations for use in other than an unrelated trade or
business.
A special phase-in rule has also been provided for states whose current volume of
IDB's exceeds $150 per capita. Under the phase-in, the per capita amount that can
be issued in such a state in 1984 will be equal to $150 plus one-half the difference
between the 1983 issuance level and $150. In 1985, all states will be limited to $150
per capita.
The bill also requires ail IDB financed property, except for bond financed multi-
family housing projects, to use straight-line depreciation over ACRS recovery periods,
as opposed to accelerated depreciation.
Other restrictions in the bill include: a $40 million limitation on the number of small
issue IDB's a user can have outstanding at any given time; a prohibition on the use
of IDB's to finance purchases of land or, in most cases, existing facilities (although
there is an exception for first-time farmers); prohibition on the use of IBD's for
liquor, stores, private aircraft, sky boxes, and gambling establishments; and several
other changes.
THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS
2-
A volume cap. on private purpose tax-exempt bonds was not my first choice as a means
of restricting their use. During the consideration of the final version of the bill in
the Ways and Means Committee, I supported an amendment which would have delayed
the effective date of the volume cap for one year, until January 1 , 1985. That change
would have provided time to examine other options for restricting IDB's, and wor_:Id
have also provided a transition period for projects currently in the pipeline. Unfor-
tunately, the amendment was defeated.
The revised version of H. R. 4170 is currently pending on the House Floor. It will
not be voted on until work has been completed on a comprehensive deficit reduction
package, a package which will include H . R. 4170 as its revenue raising title. This
will most likely occur within the next month.
The Senate Finance Committee is also working on its own deficit reduction package.
At this point, it appears that Chairman Dole does not intend to include an IDB cap
in his proposal . Instead, he is looking at oilier alternatives to restrict the growth
of, and revenue loss associated with the use of, TDB's.
There is therefore still a chance that, after the House and Senate have passed their
different versions of the deficit reduction package, a compromise on the IDB issue
can be reached in a Conference Committee. I am hopeful that a compromise will be
worked out.
I hope that the above information will be of use to you. As soon as any further
action is taken on the IDB issue, I will let you know.
r
Yours very truly,
rll Frenzel
Member of Congress
BF:dbr
.( r
National 1301 Pennsylvania Avenue NW Officers
�_ League Wasningion,D.C. P•- on
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(202)626-3000
frsf MCe PreLGY:7:
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March. 12,_ 1984 Uro'Geewrry
Cary„.Pres,oert.NE-Yprt Ne.York
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Maya,.Sean e.Nasrmy;or
Memo L.L-c'inve am-_Iv
Aar 6eas
Re: IDB' s
Background: In its effort to reduce the volume of tax-exempt
IDB' s--both to reduce the cost to the federal Treasury and to
reduce abuses--the House Ways and Means Committee approved a list
of proposed restrictions. Included was a volume cap, adamantly
opposed by all state and local public interest groups.
The proposed volume cap has drawn widespread criticism, because
it.
o does not distinguish between those TDB' s issued for a
public purpose, such as a water and newer or airport
runway bonds, and those which provide subsidized,
lower-cost financing for private purposes;
e makes no eauitable allocation based upon economic
distress . Rather the cap allocation provides no
additional assistance to states or communities with
the most severe economic distress , while it encourages
relatively well off communities with lesser economic
Development needs to use their full portion of the
cap;
® creates enormous administrative and political problems
for states and localities over the allocation of
issuing authority among local governments and among
bond purposes.
Analysis : The revenue raised will come at the expense of -
providing
f -providing public services and infrastructure at the state and-
local level . - The bill , if passed, would reduce the fiscal
capacity and leverage of local governments to provide necessary
improvements without creating a better use of IDB' s, or indeed
without leading to any real reduction in the use of municipal
bonds for private purposes..
Past Prasrd•nts:Tom Bradley,Mawr,Los Arge-es Ca,dc-a•Ferd L.Harrison,Mayo.SCoftanj NeCO.Noir,Ca•>w%a-Wllllam H.Hudnut,111,Mayo,.lnp:a-apd,s.tnr_ar+a•Henry W.Malar,Mayor,
M,�a,•ee Yv,sms+n•Jesaie Y..Ramey.Caarc.wonar,nr r,xy-.New:.Veo•na•John P.Rousski•,r tayv Sa.anr'd:.Georgy•DenaCtors:John S.Andrus,c.ec•.nNe GKe^.7 Ne+Ha'npiMe
Lyrr�•.n..ASSOCa:4'•Arden Asni•y.Mayor.Nr,o.Nes;Vr�na•Yer/on 5.Berry.Jt.,Mayo Was.NrVon.D C-A obarl R.GnUna.becr"Grtr_lo.W.oT.np Assccalon of k4in ccar,'es•Henry
Gook•Garry:,-sorcactisdnw.a.t-oroa•Jov W.Da.is•Mayor,Hur_,wK A4=�a^na-John AFranklin.ViceMaw.C.ananooga Wmesse•e•William F.FutglnlU,E.ewt eDremcir NewMeum
k4,naoa'Lame-George D.Goodman,arOOC. M.-J�,an 4hnupa'lea�.,e•Edwin L GrMin,Jt,E.eCLAme Lreacr Kentucky loss G- A Leag.,e•Daniel E.Griset.vice Mayan,Santa Ana,
Ca<ora•Richard Gu nn en,Jr,Card Ak—rite".At..X%-A Geap,a-Charles Hoy[,A1CV^.aj M:meapd,s Menesva•Delores Hudson.Wrxir+�orrw.V+ar*ensa,rp L•+,sux n-ilotxrt M.lsaa C,
L•a�CC.7ax SC—s Co7aoo•LuMo,G.Jones,Jr.,Ma,o Corpus Cr--_ ,e.as•Paler C.Knudson,t-iaya.Brcna-CM Lr311•Dud Lastraoes.Lora ar La'avctte.Ld.iwsa•Ted Lehne.
-2-
The adverse impact on infrastructure and public purpose financing
is created through the definition of private purpose TDB' s as
carried out through regulations and revenue rulings . IDB' s• were
first defined in 1968 when Congress enacted the Revenue and
Expenditure Control Act. The act, which continues to govern IDB
usage, defines them as obligations issued as part of an issue all
or a major portion of which are to be used in any trade or
business carried on by a nonexempt person and the payment of
principa`1 or interest on which is derived from, or secured by,
money or property used in a trade or business .
Through IRS regulations, IDB' s are securities issued by state and
local governments where :
• A major portion ( 25 percent) of the bond proceeds are
used in business by a nonexempt entity ( this is known
as the trade or business test ) ; and
• A major portion ( 25 percent) of the debt service is
secured by property used in or payments derived from a
business regardless of whether the bonds are also
obligations of the issuer ( this is known as the
security interest test ) .
Through subsequent revenue rulings infrastructure projects such as
airport runways--where 25 percent of the bond proceeds are secured
by landing fees--and water and sewer bonds- w:-iere, initially, an
industrial facility uses more than 25 percent of the treatment
prior to full residential development--have been ruled private
purpose IDB' s .
Consequently, any proposal. to restrict IDB' s by imposing a cap
would impact the ability of municipalities to finance these
infrastructure improvements .
Proposal: We oppose any volume limitation, oppose any restric-
tions on public purpose bonds, support an exemption for areas of
severe economic distress, and support restrictions in other areas
which leave maximum flexibility to local governments .
Any Senate recommendation, then, shoud have three parts :
( 1 ) redefine TDB' s, ( 2 ) exempt areas of severe economic distress,
and (3 ) provide -some alternative to a volume cap.
( 1 ) definition: . :
redefine the definition of "private purpose" IDB' s so that no
restrictions are imposed upon the issuance of bonds by state
and local governments for certain resource recovery, energy,
multifamily, _ or clean. water facilities; or where:
(a) no private entity is considered the owner of the
project for federal income tax purposes, and no
private entity is therefore, entitled to depreciation
deductions or investment tax credits,
- -3-
(b) the state or local government retains or exercises
substantial operational or functional control over
the project, and
(c) the state or local issuer has made, or reasonably
expects to make, funds or other assets available to
secure the payment of a significant part of the debt
service on such bonds independent of any lease
rentals or other amounts provided by a single private
entity using or occupying a major portion of the
facility;
( 2 ) economic distress :
exempt areas of severe economic distress from any new IDB
limitations; and
( 3 ) volume can alternative:
for all other bonds consider the following: permit a state
or local issuer to choose between three alternatives in non-
distressed areas :
(a) Hard contribution: The issuer would be required to
make a cash contribution equal to one percent of the
face value of the bond. The contribution could be
made from federal funds ; or
(b) Soft contribution: State and local issuers should be
permitted to use IDB' s as part of local economic
development programs . A commitment of resources
equal to five percent of the amount of the bond issue
would be required for normal redevelopment activities
in an area contiguous to the project or facility; or
(c) Restrictions on Cost Recovery: where an issuer would
not or could not make a contribution, IDB financed
property subject to current law ACRS restrictions
would be restricted to straight--Line recovery over
longer lives. Property for which full ACRS is
currently permitted would be unaffected.
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Reconsideration of Resolution No. 2224
DATE: March 21, 1984
Introduction and Background:
At the March 19, 1984 meeting the City Council adopted
Resolution No. 2224 , a Resolution Approving the Final Plat of
Prahm-Coll First Addition. The approval is conditioned upon
approval of a Title Opinion and the execution of a Developers
Agreement which provides for park dedication, replatting of
the outlot, assessments, sewer and water lines and a future
easement.
In a seperate motion the Council approved the Developer ' s
Agreement and amended it to include:
F. No Parking Signs - on the North and South sides
of Fourth Avenue which extend 100 ' beyond the
East and West property lines .
G. Street Lights - shall be installed on the East
and West property lines where they abut Fourth
Avenue .
An oversight occurred when the Resolution 2224 was not
amended to include the two new requirements for the Developers
Agreement.
Action Requested:
The following actions are requested to amend Resolution
No. 2224 :
1. Motion by City Council to reconsider Resolution
No. 2224 .
2 . Motion by City Council to amend Resolution No. 2224
by adding items F. and G. to the Developers Agreement.
3 . Motion by City Council to approve Resolution No. 2224
as amended.
�..� ,
RESOLUTION NO. 2224
A Resolution Approving The Final Plat Of
Prahm-Coll First Addition
WHEREAS, the Planning Commission of the City of Shakopee
did approve the Final Plat of Prahm-Coll First Addition on
February 9, 1984 and has recommended its adoption; and
WHEREAS, all notices of hearing have been duly sent and
posted and all persons appearing at the hearing have been given
an opportunity to be heard thereon; and
WHEREAS, the City Council has been fully advised in all
things .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the Final Plat of Prahm-Coll
First Addition, described as follows :
The North 340 . 34 feet of the West 639. 85 feet of the East
705 . 85 feet of the Northeast Quarter of the Southwest Quarter
of Section 5, Township 115 , Range 22, Scott County, Minnesota
and that part of the West 639. 85 feet of the East 705 . 85 ft .
of the Northeast Quarter of the Southwest Quarter of Section 5,
Township 115, Range 22, lying South of the North 340 . 34 feet of
said Northeast Quarter of the Southwest Quarter.
Together with:
The West 639 . 85 feet of the East 705. 85 feet of the
North 2 . 0 rods of the Southeast Quarter of the Southwest Quarter
of Section 5, Township 114, Range 22, Scott County, Minnesota,
be, and the same hereby is approved and adopted with the require-
ments that:
1 . Approval of a Title Opinion by the City Attorney.
2 . Execution of a recordable Developers Agreement which
provides for:
A. Park Dedication - fee for Block 1, Lot 1 to
be paid at the time a building permit is issued .
The park dedication fee for the fifteen acres in
Outlot A shall be figured when Outlot A is re-
platted and paid prior to issuance of a building
permit.
B. Outlot A - shall remain a fifteen acre nonbuild-
able outlot that shall be replatted prior to
issuance of any building permit.
C. Assessments - the developer shall agree to the
City Engineer's method of apportioning the in-
stallments remaining unpaid against said pro-
posed plat and that the developer waives his
right to apealing the apportionment.
D. Construction of Sewer and Water Lines -
1) Along 4th Avenue from the VIP Inter-
ceptor Sewer to the west line of
Prahm-Coll First Addition.
2 ) 700' South of and parallel to 4th
Avenue from the VIP Interceptor Sewer - _
to the west line of Prahm-Coll First
Addition.
E. Future Easement - dedication of an easement
across Outlot A in the event that the property
west of Outlot A is developed prior to the
replatting of Outlot,`��`
F. No Parking Signs on the 4ort1 and South sides
of Fourth Avenue which extend 100' beyond the
East and West property lines.
G. Street Lights - shall be installed ,on the East
and West property lines where they abut Fourth
Avenue, .tcu
BE IT FURTHER RESOLVED, that the Mayor and City Clerk be
and the same are hereby authorized and directed to execute said
approved Plat and Developer' s Agreement.
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held this day of
, 19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
19
City Attorney
B
MEMO TO: John K. Anderson, City Administrator
FROM: Judi Simac, City Planner
RE: Fox Run Preliminary Plat Approval
DATE: April 3 , 1984
Introduction:
At the March 19 , 1984 meeting the City Council approved
the Preliminary Plat of Fox Run 1st Addition subject to the
eight conditions as recommended by the Planning Commission.
In addition, the Council included condition no. 9 which re-
quires that in the final plat the length of the road is
limited to 1000 ' as permitted for cul-de-sacs in rural ser-
vice areas . This condition negatively affects the preliminary
plat approval because in the future, when the developer wants
to final plat the eleven lots, the road extension to the south
will not be approved.
Background:
The approval of the 1000 ' limit permits Fox Run Avenue
to extend from Martindale Drive to approximately the center
of the plat. This would provide access to four lots . An
additional 800 ' is required to extend the road to the southern
border of the plat in order to serve all of the lots.
Research indicates that the City has dealt with the length
of rural cul-de-sacs in varying ways . Weinandt Acres lst Addition
has a 2500 ' cul-de-sac with an easement dedicated to provide that
the road does not become a dead end. The Hillside Estates sub-
division has a 1500 ' cul-de-sac which is designated as temporary.
Norton Drive in Deerview Acres is 2400 ' long with no extension
provisions . It seems that the concept behind the long cul-de-sac
is that they are to be temporary and eventually connect with a
through street.
The Fox Run Plat is unusual because; 1 ) access is through
Prior Lake on Martindale Dirve (itself a cul-de-sac) and 2 ) the
future extension of Fox Run Avenue will be south into Prior Lake.
Road maintenance agreements will be established with Prior Lake
for snow removal, but police and fire protection provided by
the City of Shakopee may be more difficult to deliver. Ideally
the street should be aligned to eventually connect with CR 21 or
CR 42 .
The subdivision ordinance provides for variances from the
required regulations if there are extraordinary hardships . The
procedure for obtaining a variance is to begin at the time the
preliminary plat application is submitted. Unfortunately the
need for a variance was not determined at the time of application.
However placing conditions on the plat can essentially secure
the standards of the subdivision ordinance.
Alternatives:
The following alternatives can be taken to clarify the
status of the Fox Run plat :
1 ) Approve the preliminary plat for the development of
two lots (Block 1, Lot 1 and Block 2, Lot 1 ) .
Approximately 600 ' of road would be constructed to
serve the two lots .
2 ) Approve the preliminary plat with the full length
of street and designate it as a temporary cul-de-sac.
3 ) Approve the preliminary plat with the condition that
the applicant submit plans which show easement dedi-
cations to provide the future extension of the road
to either CR 21 or CR 42.
Recommendation:
Staff recommends that condition No. 9 reads as follows :
Fox Run Avenue shall be designated as a temporary cul-de-sac
which will eventually connect to the south with CR 42 .
Action Requested:
Motion to approve the preliminary plat of Fox Run 1st
Addition subject to conditions no. 1 through 8 as recommended
by the Planning Commission and condition no. 9 that designates
Fox Run Ave. as a temporary cul-de-sac which will eventually
connect to the south with CR 42.
MEMO T0 : John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE : Application for Off Sale Liquor License by Keith Johnson
DATE : March 30, 1984
INTRODUCTION:
An application for an off sale liquor license was received on
March 29, 1984 from Keith Johnson dba/Valley Liquors, Minnesota Valley
Mall .
BACKGROUND :
Pursuant to the City Code, the application will be published on
April 4th for Council consideration on April 17, 1984. Because Mr.
Johnson will be out of town on April 17th, he will be at the April 3rd
Council meeting to answer any questions the Council may have.
Mr. Johnson hopes to take over Valley Liquors on May 1st, 1984.
j
_ s
I
I
i
9 to
April 2, 1984
Wallace Bishop
847 Fuller St.
Shakopee, Minn. 55379
Common Council
City of Shakopee
129 E. 1st Ave.
Shakopee, Minn. 55379 -
City Council Members:
I wish to place my name in consideration for another three year
term to the Shakopee Public Utilities Commission.
with numerous important matters before the Commission, I would like
to see them through at this point.
Sincerely,
Gc�
Wally shop
APR - 3 1984
MEMO TO: John K. Anderson, City Administrator
FROM: Joseph P. Ries , Fire Chief
RE: Stang Deluge Monitor
DATE: March 30, 1984
Introduction:
The Stang Deluge Monitor is a duel purpose 1200 to 1600
gallon per minute deluge nozzle, and it can either be truck
mounted or use in a portable mode. The Stang Deluge Monitor
is one single waterway built in one continuous loop with no
division of the stream. It is designed with two swivel joints
double sealed and the joints contain two rows of stainless ball
bearings which allow free all around movement horizontally
and vertically, the swivels have locking handles to deep monitor
from free travel .
Background:
The Stang Deluge nozzle will allow us to flow 1200 to 1600
gallons per minute through a single nozzle, in the portable mode
it has provisions to be feed by three - 22" hose lines or one
5 inch large diameter hose. And once set-up is complete one man
can operate it with ease freeing up personnel for other duties .
In the store stationary mode on the truck it is connected to the
pump by a 3" pipe which allows us to pump the truck tank water
on the fire upon arrival .
We feel the Stang Deluge Monitor is better after trying
it and comparing it to others and has far less maintenance than
our gear driven one.
Also, there is less water turbulance and back pressure thru
the design of this monitor compared to others . We are not ordering
a controlling tip nozzle for the monitor at this time, for what
they offer wasn 't that good for the price, plus what features the
tip could do weren ' t that great . We are in the process of gathering
quotations on a better tip, and will submit it at a later date. We
should have no problem staying in the total budget request for this
item.
Quotations :
All include: Stang Monitor Siamese clapper and pressure gauge.
Clarey' s Safety Equipment $1, 591. 20
Pyretron Apparatus & Equipment $1, 597 . 84
General Safety Equipment $1, 685 . 00
Recommendation - Action:
Approve purchase of a Stang Monitor with siamese clapper and
pressure gauge from Clarey' s Safety Equipment for ;1, 591 . 20.
2WENTSAFETY EQUIPR
Northgate Shopping Center 0 Rochester, Minn. 55°01 Telephone (507)289 5749
_ MARCH 28T[l . , 1 `84
SHAKOPEE FIRE DFPARTM 7NT
c/o CHARLES RTT>
681 M:,'�T K',
SHAKOP�',, MINN'?:JOTA 55_�7q
DEAR CHARL",S :TIT'S;
T11`-; FOLT,O:'JIidG ARF YOUR PRI''.r'> THAT YOU R7QU7, T^D
ON STANG FQUIPMFNT & !THT,T,PN ',QTTTPM^VT !
1-N7W STANG MODPT, 'T("-3600 PORTART,u' T)7.T,UG7-, :>1 ,i'10.00 ?;FSS
15/ SPECIAL DISCOUNT OFF T,T ST; 0'R A (1,OnT ;) '1181 . 50 PT,US
S!iIPPING C11ARG1,:' 1
NOT-,: 'dE ',JILT, ALS)O GIV', A 15°! 1)1';1,',0UNT n1,'P AITY OF
OPTIONAL ACCESSORTF'>!
I HAVE TTIF INFORMATION RFTNG "ENT TO MF ON TH', TA:>K-
FORCN AUTOMATIC FOG NOZ?T,ES FOR THIS T)rLUGr, I !,!Tr,T, p-;
MORE THAN HAPPY TO GIVT, YOU OUR cPT,CIl1T, I)TITr;TNG 07,1 TITT_:)
AS SOON AS I RT'CFIVT, IT !
:�-T'':`:--UNIVFRSAT, PO 1-P TjPPT,Ii�:>S_ !�ITt�-i_U',RR TT i�9 ?�T
'SUP -2 WHI^H� R FT.A I.L` 01 - =!wTg5 O(��tT - �, UT�s=� III���---I�;'1' IT,,
lPOR X5.00 L1,!1 YQf11 1 `,C`,C_OOUNT I ul�TH7 A.130v'•L
,I S ' -AIT,.;-OR 14.4 �5 F0T3 T11 rTJP5-2 (OP) ',';169. 75 T 0,
UPS-4!
-WHET,FN `7TYV'-'
RETfLj ��- ?aa Lr SPE'TAT1
OFI' (Ofi) „b7; 0--P5R
,..1J. (/ �_ J
EACH!
I HOPr I HAV', B' EN OF HTTP i'JITH T11Tvj INFORMATION !
',fir TRU?T,Y APPRECIATI YOUR 1)1-'PA1?TMr',NTS VAT,UW`D ('ON`)TD', tATIOPd;
IF '�1T, MAY BF OF ANY FURTHI,R ASST,TANCT,! pT,?A ,?, r,FT US KNO`J!
W71 ','JILL SOON P', ORT)I,RING' A GREAT D',AT, OF JAFFARY T,ARG^ T)TA-
M7,TFR FIRE, HOST', & WOUT,D LIKE VPRY MUCH TO INCT,UDF YOTTi 11OSr
WITH OUR ORD M, IF AT ALL P0,'>>>IBLE! THANK YOU !
IN'.'"R.nT,Y;
e. ,
d '
SAFETY IS OUR Bl1Sli�fE
G y �
GENERAL RAL SAFETY EQUIPMENT CORP.
550 EIGHTH AVENUE • P.O. BOX 249 • NORTH BRANCH, MINNESOTA 55056
(6 12) 674-4804 • TWIN CITIES 22 1-91 1 1
._.._,- b�..-r-• r.-h a�_��4 Y� � '�•'tom -Fk��� '�,,tt�� � ;i: -;g �.�1��r '. � t7'�'..,..^,'.x'��•...
.�»+L F zu s'7[`!u•, 'es�"a:•..is
Please indicate 003748
To_Shakopee Fire Department when number
-- _ 3/6/84 when ordering
681 Menke Avenue 3/5/84 net
i�lroi�3�;i!�s>,if•i�:n7c Dore.—_—
1C7 UC
Shakopee,
srauvE[,��r---
Shakopee, Minnesota 55379 asap truck freight
'-•nl'.'..M nIV ----- f I l 1.1 -- F+FCI. CC7Ll
HLRE IS OUR QUOTATION ON THE GOODS NAMED, SUBJECT TO THE CONDITIONS NOTED:
CONDITIONS: The prices and terms on this quotation are not subject to verbal changes or other agreements unless approved in writing by the Home Ofhre of the Seller. All quotatio
.,d agreements are contingent upon strikes• accidents, fires, availability of materials and all other causes beyond our control Prices are based on costs and con:).:'on; existing on date
quotation and are subject to change by the Seller before final acceptance.
Typographical and stenographic errors subject to correction. Purchaser agroes to accept either average or shortage nr:t m r•.•,'•, „! 1.•n : r.,.r,r „-:.•; !,;, pm-rata
asscrnes i+etik:y for patent and copyright infringement when good, am mace to Purcharar's 1;Pr(.r• + s;= m' .:;,� to be f�:
"� p'.nchaser, amp
al�:owa'7re mu`..l n<• made Ic' rra,rna!7le Spnllagc7 and r� ., .. ... .,:t.+t;.+ rill;: ty t.7 .'�'litafr efltt�+7r:t (�r',I:.r•I-,
.�
t ors i o: s;e.. stated herein shall be ao.-nod I,_
yr, on :'7r $A�'rr -h(-d trade ulstoms�lean nte0n .;tort �e. ' !',t„- st.• ] hr•nnrt whet
!i 7,7J • , n 'j, 1 i formal ordar v.
s
j 71
i
We are pleased to quote on the following items per
your telephone request:
One IStang #C3600, deluge, 1200 gpm with 31' NH brass
swivel inlet $ 1390.00
One _sha{�er
One I 713103400-1 pressure gauge and guard, barrel mount 60.00
One 46101371-1 , 3 clapper siamese i 462.00
One --#910&22$ I 2.00
One �tnln�n�n_1 S ationarc fle- saur,ac#ion -$0
yz�.
From the above you may deduct 1 %
_ I
Add freight, Orange, Calif, to Sha opee
� J
� I iNote: Any nozzles, stacked tips, or other accessory equipmen
iwould have to be added to the above.
i
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I E
I
QUOTE VALID FOR 30 DAYS. BY
i
ORIGINAL
a"WHERRYS
apparatus & equipment co.
v
31 January 1984
page 03 of 04
- axial location free swivel for vertical indexing.
- knob operated locking device at each free swivel location.
- zerk design grease fitting(s) at each axial swivel location.
- ti l l cr bar steerin control with hand grip tip end.
(*d) A) 1200 GPM/3" waterway 'bent tube' monitor
la) Stang #C 3600; bottom inlet swivel location. $ 1187.06/ea.
lb) roducts--Vpppm_22QO- side inlet wivcl-1 tiz57i'�""- 43 3Z ea .
B) 'Tripod mounting base for use as ground located appliance -
(*b) 2a) Stang #(3600/TPB) ; externally stored assembly incl./Std.
2b) Fire Products (N/A); integral construction member incl./Std.
C) Extension legs for stability as ground located appliance -
3a) Stang #(3600/7'PL) ;locking collar telescopic design. Std.
3b) Fire Products #(FPPM/TPL); channel-pin connected, Std.
fixed length.
D) Coupling adapter(s) for apparatus 3" standing discharge -
4a) Stang #(ILTPA) ; straight body 3" NST male x 3" IPT(M/F) Std.
4b) -connectie�rr
E) Vehicle mounting bracket for monitor appliance -
5a) Stang (N/A) ; not required, swivel coupled to stand pipe. N/A
fl ng pin. 1-21.3 ea.
F) Three inlet clapper -fit siamese manifold w/1-3"NST rigid
male x 3-2�"NST binding female swivel collar -
6a) Stang #B 101371-12; alloy cons_truation. 360.39/ea.
6b-�0--_Products #3532,• brass construction. 44Q-42 ea•
`m on#2-526—f3RM4;--3-1 construction. /ea
G) Direct coupling 5" Storz x 3"NST rigid male adapter -
7a) Stang #SLDH-5; 298.05/ea.
7b F;- n.. a , .+s-- 3 -35� x 3RM) ; L ea.
11) Monitor steering wheel control in place of tiller bar -
8a) Stang #(SWCO) , elastomer covered ring. 100.77/ea.
I) Barrel mounting pressure guage -
9a) Stang #(FPG) ; to include protective guard. 50.39/ea.
9b)
�r
�.t?' rti,�, `,•r �al •1,'
..i�' '� "� Ufa ,� � ,! _ 1i►-�..ti '� rr, Vy,.Y�
��*i/�Ca rt�^r.�.�;-'fr�'ti'}�i�� �ae3�.:,.s-.c �r°t7.,,y�:��.•,i✓�raM � r ~f, �.
.iYaair�w."t r¢- `' � ,a;. F.r� � •-` .o.'u!. •``Ya10 ."filo-,µ�'�''+." �S «Y►
Portable Deluge Set C3347-1 , Folding Portable Deluge Set with
Mat, Detachable Stream Shaper, Siamese Aeroglass Shapertip in place.
3 Inlet, and Stang Fog Nozzle.
fayr w
l fit`
Portable Deluge Set showing typical Portable Deluge Set with 3 Inlet
installation - Note Truck Mount Plate, Siamese, Folding Mat and Aeroglass
and Folding Mat in stow position. Sha erti
P p.
MEMO TO: John K. Anderson, City Administrator
FROM: Joseph P. Ries , Fire Chief
RE: Capital Equipment - 5 inch Large Diameter Hose
DATE: March 29 , 1984
Introduction & Background:
The 5 inch large diameter hose is used to move large
volumes of water to a fire scene, it is capable of moving
1800 plus gallons per minute which is like bringing a hy-
drant to the fire scene . The 5 inch large diameter hose
can deliver more than six times more water than a 21j inch
hose which we use now - this would eliminate multiple lines .
The 5 inch large diameter hose is a light weight 3-pl.
construction of synthetic rubber vulcanized to polyester
with an inner polyurethane liner, being synthetic covering
it never needs drying which allow us to put it back on the
truck right after use which eliminates the need to have dry
hose back at the station.
We presently have 400 feet of 5 inch large diameter hose
which has worked out great for us and with the additional 800
feet we will be able to do much longer lays without the fear
of running short. The hose comes with a full 10 year warranty
and has been holding up very well for us .
Quotation :
Conway Fire & Safety
5 inch polyurethane lined hose in 100 foot lengths
with coupling $760. 00 per length
Pyretron Apparatus & Equipment
5 inch polyurethane lined hose in 100 foot lengths
with coupling $790 . 02 per length
Recommendation:
Purchase 800 feet 5 inch polyurethane lined hose from
Conway Fire and Safety for $760. 00 per length. For a total
of $6 , 080. 00. This is $480. 00 over what was budgeted due
to an increase in cost . With prices received on other item -
I should be able to stay within our total budget.
Action Requested:
Approve purchase of 800 feet 5 inch polyurethane lined Nose from
Conway Fire and Safety for $760. 00 per 100 feet lengths, for a total
of $6 , 080. 00.
�Da�pgvv " Jut . No.
SALES AND SERVICE OF ALL TYPES FIRE EXTINGUISHERS
P.0.BOX 8587 2710 NICOLLET AVENUE MINNEAPOLIS,MINNESOTA 55448 PHONE: 16121872-6551
FIRE PROTECTION QUOTATION
FOR
Fire Department
Shakopee, Mn. 55379
DATE Jan 18, 1984
FOB
TNI$ O U O T A T I O N IS $U O l[C T TO T N[ C O N O 1 T ION$ OF SALE A S I N O I C A TCO Of L O w
QU AMTI TY of St.1.Too. A- I
Snnp-,rite 5" INiralirrit polyurethane lined f'iry hose cutipled in 100' L's
;760.00/ler
CITY
(PLEASE REFER TO PROPOSAL NO. WEN ORDERING)
CONDITIONS OF SALE: CONWAY FIRE 8 SAFETY, INC.
we Shell furnish only the squipRiont Shorn en IM quetetion for the
Dice queted. Any edditienel equipment rweded to meet Specifics-
tions Shell be chergod for in occadence with our eriginsl auototien. _ 1✓
PRICES: subject to change without notice By
Bruce Eri ckson
r im,ir
apparatus & equipment co.
TWELVE OAKS CENTER—15500 WAYZATA BLVD. (612)476-1947
31 January 1984
Shakopee Fire Department
334 W. Second Street
Shakopee, Minnesota 55379
Attention: Joe Ries,
Fire Chief.
31 January 1984
paqe 02 of 04
#2 of 4: 800 ft. Assembled relay/supply line hose, coupled Storz 2-point (per end)
bayonet-locking lightweight alloy connection set.
(*b) A) Bonded membrane lining with free swivel-end removable couplings-
1) Snap-Tite 'Dura-Light (UL) ' ; 400 lb. test ratedl.
700 7b. burst minimum.
- high tensile property polyurethane liner,
fused to adjacent structural jacket.
- continuous weave polyester center location
structural jacket.
- ribbed vinyl-nitrile elastomeric cover, yellow.
- 'CAS' series binding set pair with 4-point
ramp tension design hose sleeve connection.
- 10 year warranty.
(*c) a) 100 ft. assembled length 5" hose x 5" Storz (100 lbs.) $ 790.02lea.
em a ose
-��:-Var'iable pattern control AFFF-master stream application tip
wl2jF'_'_-NST-b.feding female swivel inlet.
(*b) A Brass construction -with variable metering-cvnft'el inlet at
:__-nozzle-bodyside location (assembly to include rigid draw-
stem--and -flex connection tube) -
-� - A
--la) Elkhart #HF-350(a); . semi-finished brass _
. _ ______- _ a.
�_��--
lb) Elkhart #HF-350(b); chrome plated finish. T127:5 a.
2a) Elkhart #HP-500(a) ; semi-finished brass. �.28/ea.
(*d.) 2b) Elkhart #HF-500(b); chrome plated finish. 612.36tea•
—8)-Stem location foam shut-off--valve -- - _
3a) trkhart--#7IZF7S0V) Vernier sc� ' r-rreedle-valve. 20.62/ea.
129 East First Avenue, Shakopee, Minnesota 55379 c
M E M 0
TO:
JOHN ANDERSON AND CITY COUNCIL
FROM: j I M KARKANEN/,PUB'LI C WORKS
SUBJECT: PERF Y CHEEVER-BENEFIT EXTENSION
DATE. MARCH 29, 1984
INTRODUCTION :
THE CITY MECHANIC, PERRY CHEEVER, IS REQUESTING PERMISSION FROM
THE CITY ADMINISTRATOR AND THE CITY COUNCIL TO "BORROW" FUTURE EARNED
VACATION/SICK LEAVE BENEFIT ACCUMULATION TO COMPENSATE FOR AN
AUTHORIZED LEAVE WHICH WAS EXTENDED FROM flARCH 16TH, 19-23, AND 26TH
OF THIS PAY PERIOD ,
BACKGROUND :
WHILE ON SCHEDULED VACATION TO VISIT HIS FATHER IN YELLVILLE,
ARKANSAS, PERRY CHEEVER, AN 11 YEAR EMPLOYEE, DISCOVERED HIS FATHER
TO BE GRAVELY ILL AND COMIMITTED HIM TO A HOSPITAL IN SPRINGFIELD,
11ISSOURI , MEDICAL DIAGNOSIS SUBSEQUENTLY PROVED HIS FATHER TO BE
TERMINALLY ILL WITH AN ADVANCED STAGE OF STOMACH CANCER WITH NO HOPE
GIVEN FOR RECOVERY . AT THAT POINT, PERRY NOTIFIED US OF THE SITUATION
AND REQUESTED PERMISSION TO REMAIN WITH HIS FATHER AT THE HOSPITAL
TO CONSOLE AND COMFORT HIM WITH THE REST' OF THE FAMILY WHICH HAD BEEN
CALLED TO THE HOSPITAL,
IN ORDER TO REMAIN THERE, PERRY USED HIS REMAINING VACATION,
SICK LEAVE AND COMPENSATORY TIME OFF HOURS IN HIS ACCOUNT, THROUGH
MARCH 16TH , AT THAT POINT, HE REQUESTED AN EXTENSION OF HIS LEAVE,
INDICATING THAT HE WOULD REQUEST THE COUNCIL TO PERMIT HIM TO "BORROW"
ON HIS PROJECTED BENEFIT EARNINGS TO COMPENSATE FOR HIS LOST TIME
THROUGH THIS ORDEAL WITHOUT ANY APPRECIABLE LOSS OF WAGES ,
NIS EARNED BENEFITS EXPIRED ON MARCH 16TH ON THE LAST PAY PERIOD,
WITH THE CITY ADMINISTRATOR GRANTING HIM VACATION BENEFITS FOR THE 17TH ,
CHEEVER REMAINED AT THE HOSPITAL WITH HIS FATHER, HOPING TO USE HIS
PROJECTED EARNED BENEFITS UNTIL MARCH 26TH WHEN HE RETURNED TO SHAKOPEE ,
CIILLVER P. 2
AT- THIS POINT, IT IS PERRY� S INTENTION TO POSSIBLY TERMINATE
HIS EMPLOYMENT WITH THE CITY OF SHAKOPEE AFTER SEPTEMBER OF 1984, AND
MOVE TO THE ARKANSAS AREA AFTER HIS DAUGHTER GRADUATES FROM BUSINESS
SCHOOL, HE HAS STATED THAT HE WILL NOT LEAVE OUR EMPLOYMENT UNTIL HE
HAS SATISFIED THE It MAKE-UP" OF THE PROPOSED LOAN OF VACATION/SICK
LEAVE BENEFITS ,
CHEEVER IS REQUESTING 56 HOURS OF VACATION BENEFITS USED FOR
MARCH 16TH, 19-23, AND THE 26TH FOR THE TIME THAT HE HAS SPENT WITH
HIS FATHER AT THE HOSPITAL, WHEN HIS FATHER PASSES AWAY, BOTH DICK
ANr PERRY CHEEVER PLAN TO ATTEND THE FUNERAL USING SICK LEAVE BENEFITS
AT THAT TIME ,
FROM MARCH 25TH UNTIL THE END OF SEPTEMBER, PERRY WILL HAVE
EARNED APPROX . 67 , 0 HOURS OF VACATION, AND 53 . 5 HOURS OF SICK LEAVE
BENEFITS , THIS IS COMPUTED BY MULTIPLYING 4 . 62 (HOURS EARNED PER PAY
PERIOD) TIMES THE 14 . 5 PAY PERIODS THROUGH SEPTEMBER , THE SICK LEAVE
BENEFITS IS TABULATED BY MULTIPLYING 3 . 69(liOURS EARNED PER PAY PERIOD)
TIMES THE 14 , 5 PAY PERIODS . THIS DOES NOT INCLUDE ANY CTO wHicH MAY
BE EARNED DURING THIS PERIOD WITH OVERTIME EARNED. ALSO, THIS DOES NOT
INCLUDE POSSIBLE ADDITIONAL SICK DAYS POTENTIALLY USED DURING THIS
EARNING PERIOD .
NORMALLY, BORROWING PROJECTED EARNED BENEFITS WOULD NOT CONSTITUTE
ANY RICK TO THE CITY, BECAUSE A LONG TERM EMPLOYEE, SUCH AS PERRY,
WOULD HAVE ACCUMULATED ENOUGH SICK LEAVE HOURS AOR SEVERANCE PAY) TO
PROTECT THE EMPLOYER IN SUCH A REQUEST . HOWEVER, PERRY EXPERIENCED
MAJOR ABDOMINAL SURGERY LAST YEAR WHICH DEPLETED HIS SICK LEAVE
ACCOUNT TO THE MINIMUM, AGAIN, 1T SHOULD BE REMEMBERED THAT WE ARE
REQUESTING EXTENDED BENEFITS TO A LONG TERM, RELIABLE, EMPLOYEE WHO
HAS BEEN WORKING FOR US FOR 11 YEARS .
ALTERNATIVE
ALT, #1. GRANT PERRY CHEEVER THE "BORROWED" VACATION BENEFITS FOR
MARCH 16TH, 19-23, AND 26TH, ALLOWING HIM TO PAY BACK THE BENEFITS
THROUGH SUCCEEDING PAY PERIODS UNTIL THE 56 HOURS HAVE BEEN MADE UP .
PERRY AGREES NOT TO TERMINATE HIS EMPLOYMENT UNTIL THE HOURS HAVE BEEN
REPAID,
� t
r.
CIIELVLR P. 3
`t
ALT, -# 2. SAME AS ALT, 1, EXCEPT NOT ALLOWING PERRY TO USE ANY
MORE SICK LEAVEIVACATION BENEFITS UNTIL HE HAS REPAID THE DEFICIT,
EXCEPT , THE ALLOWABLE 3 DAYS SICK LEAVE NORMALLY GRANTED FOR FUNERALS .
IF PERRY BECOMES SICK, ETC . , HE WOULD USE CTO, OR NOT BE COMPENSATED
FOR MISSING WORK UNTIL THE DEFICIT HAS BEEN REPAID. AGAIN, PERRY
AGREES NOT TO TERMINATE HIS EMPLOYMENT UNTIL THE HOURS HAVE BEEN REPAID,
ALT. # 3. DENY THE REQUEST TO "BORROW" THE VACATION BENEFITS FOR
56 HOURS MISSED, FROM MARCH 16, 19-23, AND 26TH .
RECOMMENDATION :
ALTERNATIVE # 1 , PERMIT PERRY CHEEVER TO "BORROW" THE 56 HOURS
TO COVER THE TIME PERIOD MISSED MARCH 16, 1.9-23, 26TH, BY ALLOWING HIM TC
PAY BACK THE BENEFITS THROUGH SUCCEEDING PAY PERIODS UNTIL THE 56
HOURS HAVE BEEN REPAID. ALSO, ALLOW PERRY THE NORMAL 3 DAYS SICK
LEAVE NEEDED TO ATTEND HIS FATHERS FUNERAL IF AND WHEN NEEDED , PERRY
AGREES NOT TO TERMINATE HIS EMPLOYMENT UNTIL THE DEFICIT HAS BEEN
REPAID.
ACTION REQUESTED :
Approve the request of Perry Cheever to borrow 56 hours of
vacation and 24 hours of sick leave, if needed, because of an
unexpected family illness .
MEMO TO: Mayor and Council !'
FROM: John K. Anderson, City Admin.
RE : Hiring of Temporary Employees
DATE: March 29 , 1984
INTRODUCTION
Current City Policy allows the City Administrator to hire
temporary or seasonal employees at a wage rate within the estab-
lished rates specified in the annual pay Resolution. Because
the Racetrack will require additional staff time to review and
process Building and Engineering Permits , etc . , I would like to
clarify my authority in this area .
BACKGROUND
The City Building Inspector has an established procedure
under which he has hired temporary Building Inspection help
and carefully matched the expenses created by the additional
help with the new revenues from the particular projects Building
Permit Fees . The Building Inspector and I would again like to
be able to exercise this type of authority.
The Engineering Department will also be required to process
a significant amount of Engineering projects during the next 1
to 2 years . Again, we would like the authority to hire temporary
Engineering Staff with the expenses for the individuals hired
charged to the appropriate projects . At this stage , we anticipate
the need for 1 additional Inspector for the various projects .
Finally, it appears that there may be additional demand on
our Secretarial Staff . City Hall Department Heads will have
met twice by Tuesday night ' s meeting, to discuss possible alter-
natives . Again, we are looking at the possibility of using a
temporary Secretarial Service, but the exact nature of our Secre-
tarial needs has not been defined.
RECOMMENDATION
The purpose of this memo is to alert City Council to the
probable increase in temporary staff to handle the start-up and
construction of the Racetrack and the roadway systems that will
serve it . I felt it best to alert Council to the key areas in
which we might need this assistance , even though we already have
the authority to hire a part-time staff . In addition, City
Council should know that. the Building Inspector estimates that
the proceeds from the permits for the Racetrack will increase
our permit income for 1984 by an estimated $200,000. 00 to
$250,000 . 00.
Hiring of Temporary Employees
Page 2
March 29, 1984
ACTION REQUESTED
Pass a motion authorizing the City Administrator to
exercise his existing authority to hire temporary employees
to assist with the development of the Racetrack within the
existing pay Resolution salary standards and initially in
the Engineering, Building Inspection and Secretarial areas .
JKA/bn
MEMO T0: Mayor and Council ,
FROM: John K. Anderson
RE: Employment Agreement Renewal
DATE : March 29 , 1984
INTRODUCTION
City Council , at its February 21 , 1984 meeting, established
a three member committee to negotiate the renewal of the City' s
Employment Agreement with City Administrator John K. Anderson.
The committee consisting of Eldon Reinke , Dean Colligan and
Gloria Vierling met with the City Administrator on March 20, 1984
to discuss renewal of the agreement .
BACKGROUND
The committee was provided with pertinent salary and benefit
data prior to the meeting to use for the negotiations . The pro-
posed Contract is attached for Council review and action April
3, 1984 .
The Employment Agreement follows the same format as that
of the first three year agreement executed November 18 , 1980.
A key element of the proposed agreement is a three year committ-
ment by the City Administrator.. Council members not part of the
committee are urged to contact the Mayor or one of the other two
committee members before Tuesday night ' s meeting if they have
questions . Committee members can provide data they have availa-
ble to them to any Council member who requests it .
ALTERNATIVES
11 Approved the proposed Employment Agreement .
21 Reject the proposed Employment Agreement .
31 Attempt to modify the proposed Employment Agreement .
RECOMMENDATION
The committee members recommend, and the City Administrator
accepts the attached Employment Agreement .
ACTION REQUESTED
Pass a motion authorizing the appropriate City Officials
to execute a new Employment Agreement between the City of Shakopee
and John K. Anderson dated April 3 , 1984 and attached.
�-
EMPLOYMENTAGREEMENT
Agreement made between JOHN K. ANDERSON, City of Shakopee ,
State of Minnesota , herein referred to as "Employee" , and the
CITY OF SHAKOPEE, a body corporate and politic , of the County of
Scott , State of Minnesota , herein referred to as "Employer" .
RECITALS
A. Employer is a municipal corporation located in the County
of Scott , State of Minnesota .
B . Employee has engaged in the profession of city adminis-
tration and has significant experience as such .
C . Employee is willing to be employed by Employer , and
Employer is willing to employ Employee , on the terms , covenants
and conditions hereinafter set forth .
For the reasons set forth above , and in consideration of the
mutual promises and agreements hereinafter set forth, Employer
:andEmployee agree as follows :
SECTION ONE
EMPLOYMENT
Employer hereby employs , engages and hires Employee as Shakopee
City Administrator to perform all of the duties as set forth in
Minnesota state law and under the Shakopee City Code and Ordinances ,
and as additionally set forth by the Honorable Mayor and City Council
of the City of Shakopee . Employee shall perform such other duties
as are customarily performed by one holding such a position.
SECTION TWO
BEST EFFORTS OF EMPLOYEE
Employee agrees that he will at all times faithfully, industrial ,
and to the best of his ability, experience , and talents , perform all
of the duties that may be required of and from him pursuant to the
express and implicit terms hereof , to the reasonable satisfaction
of Employer . Such duties shall be rendered at 129 East First Avenue ,
City of Shakopee , State of Minnesota , and at such other place or
places as Employer shall in good faith require or as the interest ,
needs , business , or opportunity of Employer shall in good faith
require or as the interest , needs , business , or opportunity of
Employer shall require .
SECTION THREE
TERM OF EMPLOYMENT
The term of this Agreement shall be for a period as mutually
agreed upon by the parties , commencing April .3 , 1984. This Agreement
shall be considered renewed for regular periods of one ( 1 ) year with
changes in the terms and conditions herein set forth as are agreed
upon by and between the parties , provided that neither party submits
a notice of termination.
SECTION FOUR
COMPENSATION OF EMPLOYEE
Regular Compensation :
Employer shall pay Employee , and Employee shall accept from
Employer , in full payment for Employee ' s services hereunder , com-
pensation at the rate of Forty One Thousand and no/100 Dollars
( $41 , 000 . 00 ) per year , payable every two ( 2 ) weeks . This salary
shall remain in full force and effect through December 31 , 1984 , and
may be adjusted by the parties thereafter .
Special Compensation:
Employer shall pay Employee , and Employee shall accept from
Employer , in full pay for twelve ( 12 ) month' s annual work, services
and advise from Employee a Two Thousand Dollar ( $2 ,000 . 00 ) lump sum
payment paid in the first regular paycheck in April of 1984, 1985
and 1986 respectively.
In consideration of said lump sum payment set forth in this
Section, Employee agrees not to seek other employment within a three
( 3 ) year period from and after the date of this Agreement , unless
authorized to do so by the Employer, , provided that the parties reach
agreement on annual compensation_aDecember_ 34 1.984. Employee
further agrees to provide Employer with sixty ( 60) days ' written
notice of termination of this Agreement at the end of the three
( 3 ) year period .
SECTION FIVE
OTHER EMPLOYMENT
Employee shall devote all. of his time , attention, knowledge ,
and skills solely to the interests of Employer , and Employer shall be
entitled to all the benefits , or other issues arising from or incident
to all work, services , and advice of Employee , and Employee shall not ,
during the term hereof , be interested directly or indirectly , in any
manner , in any business capacity or act on behalf of any other
municipal corporation.
SECTION SIX
EMPLOYEE' S INABILITY TO CONTRACT FOR EMPLOYER
Notwithstanding anything herein contained to the contrary,
Employee shall not have the right to make any contracts or commitments
for or on behalf of Employer without first obtaining consent of
Employer .
SECTION SEVEN
EMPLOYER TO PROVIDE CITY VEHICLE
Employer will provide Employee a suitable unmarked City owned
vehicle , properly licensed, insured , etc . , for use by Employee
for business purposes of Employer and miscellaneous private uses
within the City' s corporate limits .
SECTION EIGHT
TERMINATION OF AGREEMENT
The Employer agrees that in the event Employee ' s employment is
terminated by Employer for any cause other than a conviction of a
criminal offense , Employee shall be entitled to ninety ( 90 ) days '
salary as severance pay.
SECTION NINE
EMPLOYEE BENEFITS
Hospitalization Insurance :
Employer shall provide to Employee such group hospitalization
insurance as is provided to other full-time employees of the Employer ,
and on the same basis .
Life Insurance :
Employer shall provide to Employee such group term life insurance
as is provided to other full-time employees of the Employer , and on
the same basis . Additionally Employer shall provide to Employee
One hundred thirty thousand dollars ( $130 ,000. 00) in individual
term life insurance annually. Employee shall file annually a separate
W-2 form as required by law.
Vacation Benefit :
Employer shall provide Employee three weeks of earned paid
vacation per year commencing April 3 , 1984. Said vacation shall be
earned on the same basis as that of other full-time Employees with a
minimum of five ( 5 ) years of experience .
SECTION TEN T ,
CHAMBER OF COMMERCE DUES
Employer agrees to pay Employee ' s membership dues in the Shakopee
area Chamber of Commerce , plus monthly Board of Director and quarterly
general membership meeting expenses when properly recorded receipts
are provided.
SECTION ELEVEN
CONFERENCES
Employer agrees to pay Employee ' s reasonable and customary
expenses for annual attendance at one state and one national con-
ference for municipal officials , subject to the availability of
budget funds for such travel , and will further agree not to restrict
Employee ' s travel for such purposes unless such restrictions are also
placed on other Employees .
SECTION TWELVE
SEVERABILITY
All agreements and covenants contained herein are severable , and
in the event any of them, with the exception of those contained in
Sections One and Four hereof , shall be held to be invalid by any
competent Court , this contract shall be interpreted as if such invalid
agreements or covenants were not contained herein.
SECTION THIRTEEN
CHOICE OF LAW
It is the intention of the parties hereto that this Agreement
and the performance hereunder and all suits and special proceedings
hereunder be construed in accordance with and under and pursuant to the
laws of the State of Minnesota and that any action, special proceeding
or other proceeding that may be brought arising out of , in connection
with, or by reason of this Agreement , the laws of the State of Minnesota
shall be applicable and shall govern to the exclusion of the law of
any other forum, without regard to the jurisdiction in which any action
or special proceeding may be instituted.
IN WITNESS WHEREOF, the parties have executed this Agreement at
Shakopee , Minnesota on the day of April , 1984.
EMPLOYEE EMPLOYER
Jo n K. Anderson Mayor
i t y OTe --------------- -
Final Draft- March 26 , 1984
COUNCIL WORKSESSION GOALS & OBJECTIVES 1984
Communications
1 .0 GOAL - It shall be the goal of the City of Shakopee to foster
effective , two-way communications between the City Council
Members , City employees , citizens , other governmental agencies
and interest groups .
1 . 1 SUBGOAL - The betterment of public relations and
improvement of existing communications with the general
public , news media and groups using City services .
1 . 11 Objective - Encourage department heads to get out
press releases on positive , more routine items to
improve public knowledge of City operations .
Action - On going . Systematically review services-
/issues that lend themselves to publication , etc .
Make a seasonal listing of notices for utility
stuffers and news media by 8/ 1/84 .
1 . 12 Objective - How can the City get more and better
citizens participation in City affairs? What is the
City ' s responsibility in disseminating information ,
generating press or radio coverage?
Action - Staff should maximize all publication and
notice procedures to inform the public .
1 . 13 Objective - Prepare for possible Cable TV broadcasts
of Council meetings and other events .
Actio - Cable Advisory Committee formed and making
plans for non-profit cable corporation which will do
local origination programing . Inc . papers filed
2/84 & orientation held 3/84 , begin Council broadcast
by 9/ 1/85 .
1 . 14 Objective - ImprovenewspapercoverageofallCouncil
meetings to get broader citizen/Council perspective
on meeting discussion and action .
Ac ion - Remind newspaper to attend all meetings to
minimize staff time with media on follow-up the day
after .
1 . 15 Objectiv.Q - Create a good concise annual report that
lists activities in a statistical manner and
narrative manner for each department .
Action - Provide first Draft by 1/31/85 for 1984 .
1 . 16 Objective - Staff members should not give citizens
the impression they can resolve a problem in/with
another staff person ' s department .
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Action - Staff should follow Council Policy of
dealing with complaints i . e. take complaint and
suggest you ' ll look into it with the concerned
department (be non-commital rather offering support
or opposition until all sides of the issue are aired) .
1 . 2 SUBGOAL - The City Administrator should undertake steps to
resolve personnel problems in a timely manner and improve
employee morale .
1 . 21 Objective - Council would like more feedback on
potential problem areas .
Action - Keep Council posted through informational
items.
1 .22 Objec iv - Investigate incentive programs designed
to encourage City employees to look for money and
time-saving ways to run city operations.
Action - Prepare a report on possible alternatives by
May 1 , 1984.
1 .23 Objective - Consider additional Administrative
Staff support for transit system as it is being set
up.
Action - Report by 5/ 1/84 .
1 .24 Objective - Consider staffing to get into municipal
cable programming towards the end of 1984 (using
increased cable revenues) .
��tion - Report by 5/ 1/ 84 .
1 .25 Objective - Carefully plan the extra work load on
Staff if we get the Racetrack and hope to carry on
other business during the push to complete
construction .
Action - Conduct staff meeting to address this
problem the 1st week of April if the Shakopee site is
selected .
Government Structure
2 .0 GOAL - Continually strive for effective and efficient municipal
government .
2 . 1 SUBGOAL - Recommend the establishment and improvement of
programs and department function to insure a smooth
running , efficient and more effective municipal
government .
2 . 11 OLj cg tine - City Administrator should make more
decisions without Council approval when covered by
resolution , standard procedure , ordinances .
Action - Council and staff should identify and assign
more areas of routine oversite to the Administrator .
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l�
2 . 12 ObJective - Survey City services to determine if they
are all being used to the optimum.
Action - On going. Systematically question
services to determine if they are being used or if
they are being provided at the proper level . Do this
through quarterly department head meetings and
budget cycle . Establish objective measurement
devices for services provided by each department .
Ac or, - Develop a list of all City services for
Council staff review by October 1 , 1984.
2 . 13 Objective - Insure that all operations can be
properly staffed during regular hours .
Action - Cross-train employees in related areas to
carry on in case of short term vacancies , sickness and
vacations. Example : Building Permits , Zoning ,
Word Processing , Inspections , etc .
2 . 14liiective - Develop microfilming and document
control procedures and purge files .
Action - Report to Council by 8/ 1/84 .
2 .2 SUBGOAL - To strengthen the Council and to improve the
efficiency and workability of this form of municipal
government .
2 .21 Objective - Improve staff/Council relationship by
encouraging more Council visits to staff during
working hours to obtain a better insight of the work ,
programs , policies , etc . of the department. Much
progress has already been made in this area .
Action - Councilmembersshouldcalldepartmentheads
and schedule tours , review of specialized equipment
and procedures (eg . snow plowing) .
2 . 22 Objective - Address staff 's concern about surprises
and comments at Council meetings that affect
credibility.
Action - Council should try to discuss unresolved
items before meetings and channel them to staff so an
adequate response can be prepared .
Action - Council should try to avoid disregarding
staff recommendations regarding contractor ' s
requests for waiver of code requirements .
2 .23 Objective - Make a Council commitment to the C . I . P . in
sufficient time to budget engineering staff time .
Action - Review C . I . P. in sufficient detail to make a
commitment in July .
2 .24 Objective - Staff memos should include reasons for
both approval/denial when recommendations come to
Council .
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Aglim - More improvement needed . Staff memos /
should cover the "what if,, question as they relate to
all alternatives .
2 .25 Ob jgctye -The Council members should understand the
procedures of the Council meeting so that they can
serve the best interests of the governing system.
Action - Review procedures annually.
2 . 26 Objective - Goals and Objectives should be an on-
going thing during the year , as something comes to
mind or a problem surfaces , turn it in .
Action - Add objectives as needed during the year .
Gov— ernment Se.nvice�
3 . 0 GOAL - To provide the most effective and efficient level of
service possible to meet the needs of the citizens of Shakopee .
3 . 1 SUBGOAL - To develop and improve the efficiency and safety
of the City ' s transportation plans .
3 . 11 Obi iv . - Bridge and by-pass needed .
Action - The residential growth of Shakopee maybe
restricted by lack of convenient access to the twin
cities . The County Road 18 bridge crossing is
becoming more critical . The City should continue to
push for the bridge funding including transfer of the
excise tax retroactive to July 1 , 1983 to fund the By-
pass .
3 . 12 Obj iv - The Valley Mall traffic control
circulation situation is to be corrected .
Action - Engineer 's Twelfth Street report should be
implemented with the construction of 13th Street
connecting the mall .
3 . 13 2h_jective - Traffic leaving Valleyfair should be
corrected to prevent unlawful U-turns .
Action - Mn/Dot to construct in 1984.
3 . 14 Ob jecti_ye - Intersection signals of CR 83 and Highway
101 .
AptiQn - Scheduled 1984 CIP, County project .
3 . 15 Objective - Complete the street preservation and
rehabilitation policy that classifies how the City
will finance maintenance for all streets .
Action - Complete schedule for systematic street
maintenance based upon payment and traffic analysis
study being done by Engineering and the above
mentioned policy due May 1984 .
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Action - Schdule streets to receive overlays and seal 1%
coats in 1984 by June 1 , 1984 .
Action - Get the 4th Avenue Project underway in 1984.
3 . 16 Objective - Reduce street maintenance costs/-
responsibilities by systematically vacating un-
needed streets .
Action - Based upon the reports from 3 . 15 above ,
outline streets to be vacated and then try a street
vacation public hearing on the least needed
street( s ) .
Action - Encourage residents and businesses to
initate vacations of unnecessary streets .
Action - Investigate a turn-over program whereby
residents/businesses would agree to return vacated
streets R-O-W to the City if the City would clean-up
the street and create a marketable lot(s) . Secure a
written legal opinion from O ' Connor Hannen . Draft a
policy addressing even handed action by Council on
all types of street vacations .
3 . 17 Obj i - Improve City traffic signing .
Action - Check all traffic signing in Shakopee for
proper readibilty and locational placement .
Action - Remove yield signs and replace them with stop
signs where appropriate by 1985 .
Action - Improve citizen awareness and compliance
with traffic signing for all vehicles - cars ,
tractors , bicycles , snowmobiles , etc . thru targeted
enforcement and public information .
3 . 18 Objeg ive - The 4 cents gas tax increase has been
approved by the legislature and the Governor . We
need to work successfully to ensure that the By-pass
is constructed .
3 . 19 b j_Q(jJ_j,y_P_ - Follow-up on MTC opt-out alternatives and
S.F . 884 transit financing .
Action - Implement a subsidized dial-a-ride service
in Shakopee and van pools for commuters upon approval
of opt-out . Clarify the City ' s authority in levying
for transit. Is it limited to the Metro-wide levy
amount?
Action - Monitor legislation and actively support
restructuring of MTC .
3 . 19A Obigetiv - Get street cuts patched in a timely
manner.
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Action - A
problem still exists with Contractors
maintaining their utility trenches in a callous
manner. There are still a few loose ends with our
street permit process , although we are close to
controlling their work. They should provide phone
number list , etc .
3 . 19E Objective - Improve traffic flow at CR 17 and 4th
Avenue .
Action - Analize the need for traffic control at 4th
and County Rd . 17 by July 1 , 1984 .
3 . 19C Objective - Develop a 11thru" street on Minnesota
or Market.
Action - Coordinate with traffic study being done by
Westwood and report by 5/ 1/84 .
3 . 19D Obi iy - Upgrade or remove railroad crossing .
Action - Coordinate with traffice study being done by
Westwood and the Downtown Committee and report by
5/ 1/84 .
3 . 1 9E -Ljec iy - We need handicapped parking stalls in the
downtown area .
Action - Report on potential locations , usefullness ,
etc. by 5/ 1/84 .
3 .2 SUBGOAL - Improve regulations , management thru zoning of
property within the City.
3 .21 Objective - The City should insure up-keep of streets
and utilities in private homes associations thru/by
the homes association deed covenants.
Aeon - Staff should draft a memo to Council
regarding this by October 1 , 1984.
3 .3 SUBGOAL - Improve the management of City owned property
( parks , buildings , etc . )
3 .31 O-tjec i e - Emphasize development and improved
maintenance rather than new acquisitions .
Action - Doing as per Six-Year Plan .
3 .32 Obj iy - Clear title of railroad property north of
4th Avenue that cross City owned lots (Nos . 3 and 4 in
Block 52) and develop lots or sell them.
Action - City Attorney processing sale to City .
3 .33 Obj c iv - Encourage Scott County and the Met
Council to acquire and develop regional trails thru
Shakopee to O 'Dowd Lake and along the Minnesota River
that will be of benefit to local citizens.
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Action - Council should support the trail and staff
should monitor it ' s progress to assist Council in
timely follow-up.
3 .34 Objective - The Mill Pond was not treated with copper
sulfate in 1983 because of the initial program turn
down by the D. N. R. to hold down algae bloom.
Action - The reversal of this decision will allow this
program to be completed in 1984 by City staff.
3 . 35 Objectiyg - Place ALPHA ownership file on computer.
Action - Complete by 12/31/84 .
3 .4 SUBGOAL - Monitor appropriate level of Community Services
Department programs .
3 .41 Objective - The Community Sevices Department should
deal with the issue of township financial support for
Community Services .
Action - Develop recommendation for City Council and
School Board documenting the disparity by October 1 ,
1984 .
3 .5 SUBGOAL - The City should maintain sound fiscal management
procedures to insure that needed services can be provided .
3 .51 Objective - Completeselectionof appropriate micro-
computer systems and install equipment in 1984 .
Action - Follow-up on the Task Force Recommendation
with the purchase of a networked micro-computer
system, it ' s installation and implimentation by June
1 , 1984.
3 .52 Objective - Fiscal disparities.
Action - The City lost the case in the State Supreme
Court and should press the issue legislatively
through the Metropolitan Caucus in 1984-85 .
3 .53 Objective - SPUC is still pursuing acquisition of
REA.
Action - The condemnation decision was unfavorable
and SPUC is considering next course of action .
3 . 54 ObjeQtive - SPUC is still pursuing acquisition of
NSP .
Action - SPUC - NSP negotiations still underway .
3 . 56 Objective - Change State Local Government Aid Formula
( LGA)
Action - Pursue legislative changes thru the
Municipal Caucus in the 1984-95 Legislative Session .
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3 .58 Obipctive - Establish financing for new storm sewer
construction .
Action - Study and possibly implement a storm sewer
fee for newly developing areas by setting a dollar per
acre fee like Burnsville and Savage have established
by 10/ 1/84 .
3 .59 Objectee- - Avoid a shotgun approach to grants and
development incentive to focus on those areas which
are most significant to the City .
Action - On-going .
3 .6 SUBGOAL - To improve and make more efficient park services
to the public .
3 .61 Objective - Analize playground equipment stock for
replacement and/or upgrading .
Action - Establish a schedule for systematic review
of all pari: equipment and begin with the 1st park( s)
in 1984.
3 . 62 Objective - Post rules and regulations in all city
parks .
Action - Begin with signs for Holmes , the one there is
in bad or sad shape . Signs should be out of reach and
large enough to catch the eye of ball players , etc .
3 .7 _UBGOAL - Improve the current "perspective" citizens have
of police officer ' s overall concern for the citizens .
3 .71 Objecti e - Continue proper miscellaneous non-
criminal code enforcement efforts by police
officers .
Action - Clearly establish the level of expected
working knowledge of these City codes (junk cars ,
park rules , parking rules , junk ordinances , etc . ) and
the level of expected enforcement after discussing
this with City Council .
Action - Enforce park rules .
3 .72 Objective - Better control of loose dogs .
Action - Police and animal warden should recommend
ways to improve the service and list cost by June 1 ,
1984 . Report on number of licensed vs non-licensed
dogs . Work with vets to improve licensing .
Actiori - Develop a coordinated S.O. P. for all
departments dealing with animal control (Clerk ,
Police , Planning and Animal Warden) .
3 .8 SUBGOAL - Reduce the cost of services provided citizens
through the City ' s sanitary sewer system.
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3 . 81 Objective - Reduce MWCC monthly charge for sewage
treatment. g
Action - Keep working with Governor 's office and
other groups to put pressure on the MWCC to cut costs
outlined in the Bollen ' s Report.
A-Q-t ion - Reopen books to review fee/charge
computation formulas .
Ob Jective - Implement the recommendation from the I &
I study which equal approximately $39 ,000 .
Action - Begin work on the specific recommendation in
1984 that don ' t require budget amendments .
3 . 83 Objective - Provide some type of financial relief for
sewer back-up clean-up.
Action - There is a failure to provide adequate
compensation to citizens who suffer losses due to
City Services such as sewer and water damage .
Investigate forming a committee to review claims for
sewer back-up, because the present policy does not
protect or help home owners. This committee would
review any claims and make a recommendation to the
remainder of the Council and a contingency fund for
awards and identification would have to be budgeted .
Report by 6/ 1/84 .
3 .9 SUBGOAL - Periodically review regulating ordinances .
3 . 91 Ob iec i v_Q - Review ordinances as to their impact on
citizens , for example , the odd/even parking is
annoying when people have parties. Possibly we
could change it to 2 : 00 a .m. to 8 : 00 a .m. Another
example , the snowmobile ordinance may be so stringent
that anyone who would stop when asked before ,
wouldn ' t do so now .
Action - Schedule review of odd/even parking
ordinance in May of 1984 .
Action - Schedule review of snowmobile ordinance in
Sept. of 1984 .
Physical- Development
4 .0 Goal - To provide a consistant and constant plan to enhance the
resources , and strengthen the economic base of the area and
provide for the enjoyment and well-being of the citizens of
Shakopee .
4 . 1 SUBGOAL - Develop and use capital improvement program
(CIP)and capital equipment program on a 6 year basis to
increase the coordination of service and the economic well
being of the community. Hold a separate work session on the
C . I . P.
-9-
4 . 11 Objective - We need to be more accurate in CIP
projected projects for the nearest 2-3 years .
Action - Fine tune the process to be more accurate
during budget preparations for 1985 .
4. 12 Objective - Upper Valley drainage plan .
Action - Engineering following-up on joint powers
agreement with Jackson Township , etc . as per Chapter
4509. Drainage analysis for the joint powers
agreements and a letter from MN/Dot combining the
drainage with By-pass .
4 . 13 Objective - Drainage problems ( 1 ) Horizon Heights ,
( 2) 2nd Avenue and ( 3) 4th and Minnesota .
Action - Grant application submitted for No. 1 and
approved for 1984. No action scheduled for 2 and 3 in
1984.
4 . 14 Objective - New City Hall . Will we need a new one in 5
years and should we set aside the money? Our
buildings are very energy inefficient .
Aie j 4n - List in 1984-89 Six Year Capital Improvement
Plan .
Action - Work on location of a new City Hall
including , but not limited to , the Downtown
Committee ' s suggestions
Action - This project should go forward when the
current buildings are sold for redevelopment .
4 . 15 Objective - Waterline looping should be continued .
Ac ion - On-going job of SPUC.
4 . 16 ObJective - Complete needed storm sewer system
throughout the City.
Action - Follow-up only when there is a clearly
critical need and/or when residents are interested in
it .
4 . 17 Objective - Complete the study on joint powers
agreement for the upper valley drainage.
Action - Have agreement executed by July 1 , 1984 , the
509 deadline .
4 . 18 Objective - Complete construction for railroad
parking lot .
Action - This project is budgeted for 1984 and should
be coordinated with the Downtown Committee ' s program
for ' 84.
4 . 19 Objec ye - City wide sidewalk program.
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7 CT
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Action - Complete the sidewalk system in Shakopee in
conjunction with the school ' s safe street program.
The City needs a formal policy on where sidewalks are
to be constructed , how we pay for them, and what their
purpose , function should be (used for snow storage on
boulevards during winter) . Coordinate with the
County. The 1983 sidewalk, curb and gutter , and
driveway program worked well , let ' s really publicize
it and push it again in 1984 .
4 . 20 Objective - Reduce street maintenance cost by
completing curb section on all streets.
Actign - Report on needed curbing throughout town and
determine if it is practical to install it where the
need is the greatest. Continue to promote the City ' s
successful voluntary curb gutter & sidewalk fix-up
program.
Economic Development
5 .0 GOAL - Have an economic development plan that will create jobs and
diversify the City ' s economic base .
5 . 1 SUBGOAL - Continue with the advances made by the Downtown
Committee to redevelop the downtown area without letting
the Racetrack development sideline downtown efforts .
5 . 11 Objective - The City should make funding tools
available for the downtown redevelopment. The
private sector , however , must participate finan-
cially ( 50/50 or some other percentage) .
Action - Pursue hotel/motel development feasibility
with Valleyfair and the Mdewakanton Sioux , and push
for contruction of the Hospital ' s clinic proposal ,
and a 100 unit multi-family housing project in 1984-
85 .
Acton - Downtown redevelopment should be designated
to capture tourism trade from Valleyfair , Murphy ' s
Landing and the Renaissance Festival . The City
needs to put on a new face for tourists going through
the community , provide adequate motel facilities and
boat landing access to the river.
Action - Review the City ' s interest in promoting
development and construction of a profession
building on Atwood . The Mayor and City Adminis-
trator were serving on a task force for the hospital ' s
clinic. Now M.A. Martinson is proceeding and the
City should schedule a separate Council meeting to
present and discuss redevelopment possibilities for
the downtown. Do not elimate Block #57 parking for
the Professional Building (note people will not pay
to park in this area so a parking ramp probably won ' t
work) .
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Action� -The I . C.C. , Planning Commission , Downtown
Committee and downtown merchants should attend a
joint meeting and City staff should outline
implementation plans after consultant completes
overall plan .
Action - Design the funding tools used in TIF 1a so
that a strong revolving commercial loan program for
rehabing commercial businesses can be established .
Action - Continue efforts to insure that other taxing
jurisdictions , local citizens , and potential
developers understand TIF and to what extent it is
available in Shakopee .
5 . 12 Objeo ve - The Downtown Redevelopment Project
should get off the ground this year with some actual
physical improvements being completed . Council may
be faced with some difficult decisions .
Action - The Concept Plan is completed . The next step
is to complete engineering and detail design work for
some bid letting in 1984 of at least one project .
5 . 13 Objective - Establish a Chamber/City plan to get a
more consolidated and stronger retail core to
Shakopee downtown .
Action - Work with the Downtown Committee , Chamber ,
Consultants and businesses to establish a plan to
encourage new and relocate existing retail/office
businesses in the retail core area to make a stronger
retail center as designed in the Downtown Concept
Plan .
Action - Review Main Street application for 1984-85
by
5 . 2 SUBGOAL - Createeconomicdevelopmentopportunitiesfornew
jobs and expanding tax base .
5 . 21 Objective - Try to attract new business to Shakopee .
Agtjon - Develop privately financed programs to
advertise and promote the City ' s businesses and
various opportunities . ( St . Paul ' s program for small
business is an example) .
Action - Work to strengthen the Chamber of Commerce to
enable it to be a stronger partner in downtown
redevelopment. Resurrect the industrial develop-
ment corporation and increase it ' s role in downtown
redevelopment and check into joint promotions with
mall west of town .
5 .22 Objective - Try to attract major housing developers
to Shakopee . The City lacks housing in the
management price range probably because of the lack
of amenities and a highway linkage to Hennepin
County .
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Ac ion - Contact potential large scale developers
with concrete proposal such as a PUD using T. I.F. on
on the old correctional facility site.
5 .3B OAL - Review procedures and costs associated with new
development .
5 .31 Obiecye - Try to develop a team approach to
development inquiries to: ( 1 ) Provide better
service and , (2) To coordinate internally the flow of
information.
Ac ion - Complete S.O. P. by 6/ 1/84 .
5 .32 Objective - Review Computation and assumptions for
SAC and MWCC charges .
5 . 4 UBG AL - Create the financing for key development needs.
5 . 41 Objective - Refinance the K-Mart TIF for 15 years to
get the $6,000, 000 for the Downtown Project and the
Upper Valley Project .
Action - Complete the refinancing in April 1984.
Env 1 r o QMen1a?
6 . 0 GOAL - To protect and preserve the natural environment of
Shakopee , including land , air and water.
6 . 1 SUBGOAL - To insure the well being of the community ' s
environment and to effectively monitor and manage it ' s
resources.
6 . 11 Objective - Follow hazardous waste siting process.
A on - On-going. Shakopee ' s industrial park has
been included . Our Building Inspector is on the
committee .
6 . 12 Objective - Work for the sale of the Shakopee sludge
farm by the MWCC .
Action - The site has been found to be intrinsically
suitable by the PCA hearing examiner for land
spreading at agronomic rates . Staff must continue
to push this issue and seek the sale of the property by
the MWCC (update Ray Siebenaler) .
6 . 13 Ob iec i ve - The City needs to protect the public water
system in the flood plain . The hydrant vents under
the high water mark.
Action - Pump house No. 1 is in the flood plain and
needs flood proofing since the building is owned by
the City. Work with SPUC on this project .
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Housing & Redeveloproent Authority
7 .0 SUBGOAL - Have a housing and Redevelopment plan that provides and
promotes the creation of needed housing units for Shakopee ' s
growing population .
7 . 1 SUBGOAL - An indepth look and attention by the HRA
Department for improved community service to housing
developments .
7 . 11 Objective - Could the City provide more types of
housing?
Action - Staff should renew contacts with potential
residential developers and show then the community.
Action - Staff should take the County HRA rehab
program referral calls and list them for follow-up
purposes to insure Shakopee residents benefit from
the program. Staff should also check the percentage
of rehab loans to insure that Shakopee gets a fair
percentage .
Action - HRA staff needs to put together a program
that can be used to build moderate income housing
units on the vacant lots around the City using T . I .F.
without relying on Mn HFA mortgages .
7 . 12 Objective - Encourage development of areas with
unique problems such as Section 6 , north of County
Road 16 now served with utilities , Robert Pit , etc .
Action - Normal development incentives are probably
not sufficient to encourage development on certain
properties . Certain property may need the
assistance of T. I .F . , revenue bonds , mortgage
revenue notes , etc . That would tip the balance in
favor of development . Such a program would not be
limited to one location .
Intergovernmental Rlations
8 .0 GOAL - It shall be the goal. of the City of Shakopee to work
constructively on relationships with other governmental
agencies that have taxing and regulatory impact on the City ' s
citizens .
8 . 1 SUBGOAL - The City should seek to better understand ,
coordinate and integrate it ' s services with Scott County to
better serve it ' s citizens and insure citizens are not taxed
for duplicate services .
8. 11 Objective - Citizens should be informed about the
level of Police Department activities/workload that
is related to Scott County court scheduling problem.
Action - This should be addressed collectively by the
Mayors and Administrators I groups in Scott County and
possibly Dakota County with all jurisdictions
addressing the court system problem as a unit .
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8 . 13 Objective - The City should actively continue it ' s
efforts to convince Scott County to study alternate
forms of government .
Action - This effort should come thru the Scott County
Mayors and Administrators Group.
8 . 14 Objective - The City should continue to work with the
County to eliminate all duplication of City and
County services such as overlapping police/sheriff
department services .
Action - Continue current discussions of this type
thru the Mayors and Administrators Group and other
groups.
Action - Scott County has at least 100 miles of County
Road that should be turned back to the Cities and
Townships . Work on with County Engineer .
8 . 1 5 Objective - The Scott County mill rate is relatively
high compared to the mill rate in the six other
metropolitan counties. This negatively impacts
Shakopee and should be investigated to determine what
the possible causes are e . g . costly county services ,
fiscal disparities , etc .
Action - Pursue thru Scott County Mayors and
Administrator Group.
8 . 2 SUBGOAL - The City should seek to keep it ' s relationship
with SPUC in good shape to insure maximum cooperation and
coordination .
8 .21 Objective - We have two separate governments in
Shakopee that set policy affecting citizens , the City
and SPUC . The City and SPUC should review together
their relationship as it affects the citizens they
deal with on a daily basis .
Action - Hold a joint meeting to review goals and
objectives in May 184 .
8 .3 SUBGOAL - The City of Shakopee should respond to State and
regional policies, regulation and taxes that affect
Shakopee ' s citizens .
8 . 31 Objective - What role or level of involvement should
City staff play in monitoring Met Council , MWCC ,
MPCA , etc . ?
Action - Council ' s specific response for the City
Engineer was approximately 4 hours per month by
serving on a committee that deals with one of these
agencies .
Action - Follow the highway jurisdictional study now
being undertaken by the Legislature .
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8 .32 Objective - Staff should continue to work towards
equity in state aids to schools , cities and counties ,
equity in transit funding and equity in the fiscal
disparities formula .
Action - This should be carried on thru the Municipal
Caucus.
8 . 4 SUBGOAL - The City of Shakopee should monitor care provided
it ' s citizens by other agencies particularly those who are
elderly or economically disadvantaged even though services
are provided by other agencies .
8 . 41 Objective - More senior citizen protection such as a
ambulance and individual call system for stroke or
heart attach victims who live alone .
Action - Report on possible programs by 10/ 1/84 .
8 . 5 SUBGOAL - Clarify relationships with the Prior Lake/Spring
Lake Watershed District .
8 . 51 Ob jec ; v - Withdraw City of Shakopee land from Prior
Lake/Spring Lake Watershed District .
Action - Complete petition to withdraw by 11/ 1/8)1 .
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� Iu
MEMORANDUM
TO: John K. Anderson/City Admini StrAdfor
FROM: H.R. Spurrier/City Enginee S
RE: Trunk Highway 1.01 Bypass R71t- f- ay
Acquisition
DATE: March 30 , 1984
Introduction:
On March 22 , 1984, Metropolitan Council authorized the City of
Shakopee to proceed with the acquisition process for Trunk
Highway 101 Bypass Right-of-Way.
Background :
There is still a considerable amount of work to do before the
City can purchase the right-of-way. The events are listed
as follows :
1 . The City and property owners will appraise
the property.
2 . The City will. determine if the property owner_
will accept the appraised value as acceptable
payment for the property .
3 . The City submits the appraisals to Metropolitan
Council for approval by MN/DOT and Metropolitan
Council .
4. MN/DOT and Metropolitan Council approve the
purchase at the apprraised value.
S . Metropolitan Council attorney and the City of
Shakopee City Attorney prepare a loan agreement
for the bypass right-of-way purchase.
6 . The City of Shakopee and Metropolitan Council
approve the loan agreement .
7 . Metropolitan Council makes loan to the City of
Shakopee for the purchase of the bypass right-
of-way.
8 . The City purchases the bypass right-of-way.
Our first step is to select appraisers for that bypass right-of-
way. It is the recommendation of staff that City Council
authorize staff to request proposals for appraisals of the six
parcels of land within the right-of-way of the Trunk Highway 101
Bypass , which have been given preliminary approval by Metropolitan
TH 101 Bypass R-O-W Acquisition
March 30 , 1984
Page -2-
Council .
Action Requested:
A motion to direct staff to request proposals for appraisals of
six parcels in the Trunk Highway 101 Bypass Right-of-Way.
HRS : cah
,r.
MEMORANDUM
TO: John K. Anderson/City Administra or
FROM: H.R. Spurrier/City Engineer
RE: 1984 Curb & Gutter Sidewalk & D ivew y
Approach Replacement Program
Project No. 1984-2
DATE: March 30 , 1984
Introduction:
The City will receive bids on the above captioned project April
2 , 1984.
Background:
A tabulation of the bids and recommendation for award will be on
the table April 3 , 1984 , for approval by City Council .
HRS : cah
MEMORANDUM
TO: John K. Anderson/City Administ ator ��' a
FROM: H.R. Spurrier/City Engineer ���
RE: JEJ Drainage of former Chicag Mi
k e S Paul
and Pacific Railroad Right-of-Way
Contract No. 84-3
DATE: March 30, 1984
Introduction:
The City of Shakopee will receive bids on the above captioned
project April 2 , 1984.
Background:
The bids received April 2nd will be tabulated and staff will
make a recommendation for award. That recommendation will be
on the table April 3 , 1984 , for approval by City Council .
HRS :cah
MEMORANDUM
TO: John K. Anderson/City AdminiZI—t
or
FROM: H.R. Spurrier/City Engineer
RE: Shakopee Racetrack Site-Off Site Im�r vem nts
DATE: March 30 , 1984
Introduction:
In negotiations with the Shakopee Racetrack Site proposers the
City has agreed to undertake certain roadway improvements . Those
improvements consist of the following:
1 . An East-West roadway connecting the southerly
terminus of Valley Park Drive and County Road 83 .
2 . A North-South collector street connecting Trunk
Highway 101 and the Shakopee Racetrack Site .
Background :
These two improvements are separate undertaking, will be designed
by different consultants and so for better project management
these improvements will be treated as separate projects from
this time forward.
East-West Roadway connecting the southerly terminus
of Valley Park Drive and County Road 83
This roadway has been proposed as a part of the development of
Valley Industrial Park. It connects the southerly terminus of
Valley Park Drive and County Road 83 at the south line of Valley
Park 3rd Addition, the K-Mart Site .
This road has been previously proposed as a part of the develop-
ment of the Industrial Park. There is preliminary design in-
formation available from Valley Engineering, Prior Lake, and so
preliminary plans would propose to utilize this data and utilize
Valley Engineering for this work. In order to expedite the
project , the feasibility report will name the City Engineer as
the engineer responsible for preparing the report even though
the report would be prepared by a consultant . In the event
Valley Engineering is unwilling, or unable to undertake this
work, this item will be returned to City Council for further
action.
A North-South collector street connecting Trunk
Highway 101 and the Shakopee Racetrack Site
The future collector street in Section 5 was previously proposed
for the Municipal State Aid System. It included a North-South
segment that ran to the north line of Section 5 then continued
east to County Road 83 . The majority of this roadway was
-yam,
Shakopee Racetrack Site-Off Site Imp.
March 30, 1984
Page -2-
proposed in the City of Shakopee ' s Comprehensive Plan.
Racetrack development bisects the East-West segment of that
collector street . That is not a significant problem but it does
mean that some modification will have to be made to the souther-
ly terminus of this roadway. At this time , the roadway must be
extended to the Racetrack Site along the center of Section 5 .
In order to undertake this , and the segment that is North of
Fourth Avenue , it will be necessary to prepare a feasibility
report which will establish the alignment of the roadway so that
the City may initiate eminent domain proceedings to acquire the
necessary right-of-way in a timely manner so that the construction
will be complete in time for •1985 racing.
The owners of Prahm-Coll Subdivision are interested in this
proposed project and the acquisition of right-of-way because
such acquisition could facilitate construction of sanitary
sewer and water services in alternate location.
Before this City can proceed with right-of-way acquisition, we
must first know where the road needs to be , and that will be
established with a feasibility report .
It is therefore the recommendation of staff that City Council
order a feasibility report for the North-South collector street
in Section 5 , Township 115 , Range 22 , Scott County, Minnesota.
Action Requested :
1 . A motion to adopt Resolution No. 2240, A Resolution
Ordering the Feasibility Report for the Roadway Connecting
the Southerly Terminus of Valley Park Drive and County Road
83 .
2. A motion to approve the Resolution ordering the feasibility
report for the North-South collector street in Section 5 ,
Township 115, Range 22 , Scott County, Minnesota, Resolution
No. 2239 .
HRS : cah
RESOLUTION NO. 2239
A RESOLUTION ORDERING THE PREPARATION OF A REPORT ON THE
IMPROVEMENT OF THE NORTH-SOUTH COLLECTOR STREET BY ROADWAY
IN SECTION 5, TOWNSHIP 115, RANGE 22, SCOTT COUNTY,
MINNESOTA
Whereas , it is proposed to improve Section 5 , Township
115 , Range 22 , Scott County, Minnesota, by a collector street.
and to assess the benefited property for all or a portion of
the cost of the improvement , pursuant to Minnesota Statutes
Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, thatthe proposed improvement be
referred to Henry R. Spurrier, City Engineer, for study and
that he is instructed to report to the Council with all
convenient speed advising the Council in a preliminary way as
to whether the proposed improvement is feasible and as to
whether it should best be made as proposed or in connection with
some -other improvements , and the estimated cost of the improve-
ment as recommended.
Adopted in session of the City Council of the
City of Shakopee , Minnesota, held this day of
1984.
Mayor of-the City o Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 1984-.—
CI-Ey
98 -..`City Attorney ----�
Y
r IPA-
RESOLUTION
P A _RESOLUTION NO. 2240
A RESOLUTION ORDERING THE PREPARATION OF A REPORT
ON THE IMPROVEMENT OF A ROADWAY CONNECTING THE SOUTHERLY
TERMINUS OF VALLEY PARK DRIVE AND COUNTY ROAD 83 AT THE
SOUTHWEST CORNER OF VALLEY PARK THIRD ADDITION
Whereas , it is proposed to improve an East-West Roadway
between the southerly terminus of Valley Park Drive and County
Road 83 at the Southwest corner of Valley Park Third Addition
by roadway improvement and to assess the benefited property
for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be
referred to Henry R. Spurrier, City Engineer, for study and
that he is instructed to report to the Council with all con-
venient speed advising the Council in a preliminary way as to
whether the proposed improvement is feasible and as to whether
it should best be made as proposed or in connection with some
other improvement , and the estimated cost of the improvement
as recommended.
Adopted in session of the City Council of
the City of Shakopee, Minnesota , held this day of
1984. --
Mayors t_e City o Sa o_pee
ATTEST:
City Clerk —i --
Approved as to form this
day of 1�$ `
City Attorney
l
MEMORANDUM
MEMO TO: Mayor and City Council
FROM: H.R. Spurrier/City Engineer
RE: Shakopee Racetrack EIS 4 f
DATE: April 3 , 1984
Introduction:
Since there was no siting decision hinged on the EIS it was
unnecessary to close the public record on the Draft EIS April 2 .
Background:
Proceeding with all speed on the EIS is now important so that
issues related to an Indirect Source Permit ( ISP) from Minnesota
Pollution Control Agency (MPCA) may be settled in a timely
fashion.
Therefore it is the recommendation of staff to close the public
record on the Draft Environmental Impact Statement for the
Shakopee Racetrack Site Development Proposal .
Action Requested:
Motion to close the public record on the Draft Environmental
Impact Statement for the Shakopee Racetrack Site Development
Proposal .
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