HomeMy WebLinkAbout03/13/1984 TENTATIVE AGENDA
ADJ .REG.SESSION SHAKOPEE , MINNESOTA MARCH 13, 1984
Mayor Reinke presiding
11 Roll Call at 7 :00 P .M.
21 Recognition by City Council of interested citizens
a
31 Res. No. 2235 , Providing the City of Shakopee ' s Comments on the
Minnesota Racetrack, Inc . Application of March 1 , 1984 for A
Metropolitan Area Racetrack License
41 Continuation of Goals and Objectives Session with Department Heads
5] Other Business:
61 Adjourn to Monday, March 19, 1984 at 7 : 00 P .M.
John K. Anderson
City Administrator
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MEMO TO: City Council
FROM: John K. Anderson, City Admin.
RE : City Review of Racetrack Application
For a Metropolitan Area Racetrack License .
DATE: March 9 , 1984
INTRODUCTION
The City has been provided with a copy of the Minnesota
Racetrack, Inc . ' s application for a Metropolitan Area Racetrack
License and has been invited to make comments .
BACKGROUND
Staff has reviewed selected portions of the application
as indicated on the attached table of contents . Staff has
determined that it is only necessary to examine those parts
of the application which may be of concern to the City of
Shakopee . No Staff member involved in the reviewal process
has raised any concerns which should be brought to the atten-
tion of the Racing Commission.
ALTERNATIVES
a ) Provide comment to the Racing Commission, by Resolution,
or otherwise .
b) Be silent on commenting to the Racing Commission.
ACTION RECOMMENDED
Offer Resolution No . 2235, A Resolution Providing The City
of Shakopee ' s Comments on The Minnesota Racetrack, Inc . Applica-
tion of March 1 , 1984 For a Metropolitan Area Racetrack License ,
and move its adoption .
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TABLE OF CONTENTS
Application of Minnesota Racetrack
of Shakopee, Minnesota
Volume One
Transmittal Letter
Executive Summary:
A. Table of Contents
B. Introduction
C. Ownership
D. Management Plan
J 1 . Marketing Plan
2 . 1985 Racing
�. �^o 'r''� f 3 . Types of Racing Offered
4. Backstretch Activities > '
5 . Purses : Pari-mutuel Betting
_F.' Improvements and Equipment >
f.. G Proven Location
r ` 1 . Site Size and Characteristics
H Governmental Action
I :. Impact of Facility
Volume Two
A. Table of Contents
B. Identification and Affidavits
C. Ownership and Control
D. Character Information
t.` Improvements and Equipment
F. Development Process :
� � '•
1 . Construction Costs
2 . Construction Schedule
3 . Contracts and Bonds
G. Authorization to Use Horse Racing Facility
Volume Three
A. Table of Contents
B. Financial Resources
C. Financial Plan
D. Auditor ' s Review
E. Financial Records:
1 . Hauser/Fields Financial Records
2 . Scottland Inc. Financial Records
3 . The Santa Anita Companies Financial Records
4 . North American Life and Casualty Company
Financial Records
4
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5. Fidelity Union Life and Casualty Company
Financial Records
6. Allianz Financial Records
F. Killingsworth Reports
Governmental Actions VVC,t
H. Appendix r� �� 4` -7P
Volume Four
A. Table of Contents
B. Management Plan Summary
C. Qualifications of Management
D. Description of Departments :
1 . Racing Department
2. Operations Department
3 . Accounting Department
4. Industrial Relations Department
5 . Marketing Department
6. Turf Club and Administrative Offices
7. Racing Strip Maintenance
• j V Plant Department .
9�. Security Department ..
P,�: //-f Pool /T; , C'E Security Plan
F. Marketing Plan
® G. Personnel Policies
H. Racing, Purses, Pari-Mutuel Betting
I . Appendix
Volume Five
A. Table of Contents
Public Service W w�
,.)V.H ' Cl Impact of Facility
Public Support and Opposition
E. Effects on Competition
F. Assistance in Preparation
G. Appendix A Affidavits
H. Appendix B Personal Information Form
I . Appendix C Authorization of Release of
Information
J . Appendix D Management Consulting Agreement
K. Appendix E Option Agreement
L. Appendix F Bond Indemnity Agreement
M. Appendix G
Appendix H Architect ' s Specifications and Code
Data ---►
RESOLUTION NO. 2235
A RESOLUTION PROVIDING THE CITY OF SHAKOPEE' S COMMENTS ON THE
MINNESOTA RACETRACK, INC . AND MINNESOTA RACETRACK LIMITED
PARTNERSHIP APPLICATION OF MARCH 1 , 1984 FOR A METROPOLITAN
AREA RACETRACK LICENSE
WHEREAS , Minnesota Racetrack, Inc . and Minnesota Racetrack Limited
Partnership has submitted an application for a Metropolitan Area
Racetrack License dated March 1 , 1984; and
WHEREAS , pursuant to Minnesota Statute 240. 06 , Subd. 2 ( Supp . 1983 ) ,
the Racing Commission provided the City Council with a complete copy
of the application for comments on the proposal ; and
WHEREAS , the City of Shakopee has reviewed the application and
determined that it is appropriate to comment on certain sections of
the application affecting the City and its citizens , and inappropriate
or unnecessary to comment on all elements ; and
WHEREAS , the City of Shakopee has reviewed Sections "F" , "G" . "H" ,
and "I" of Volume No. 1 , Sections "E" and "F" of Volume No. 2 , Section
"G" of Volume No. 3 , Sections "D-8" , and "E" of Volume No. 4, Sections
"B" , "C" , "D" , and "N" of Volume No. 5 and previously reviewed and
accepted the Draft Environmental Impact Statement and Environmental
Assessment Worksheet .
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL of City of
Shakopee , Minnesota :
1 ) Finds the Minnesota Racetrack, Inc . and Minnesota Racetrack
Limited Partnership application of March 1 , 1984 to be complete
and acceptable to the City of Shakopee .
2 ) Recommends that the applicant be issued the license .
3 ) Will work with the applicant to insure the timely opening
of Minnesota ' s Great Race Place in 1950.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of 3 1984.
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MEMO TO: Council Members & Dept. Heads
FROM: John K. Anderson, City Admin.
RE : Goals and Objectives Ideas
Generated February 28 , 1984.
DATE : February 29, 1984
1 . 0 General Goals and Objectives Process .
1 . 1 Goals and Objectives should be an on-going thing during
the year, as something comes to mind or a problem surfaces ,
turn it in.
1 . 2 Consider bringing citizens into the Goals and Objectives
process .
2 . 0 General Staffing Items .
2 . 1 Cross train employees in related areas to carry on in case
of short term vacancies , sickness and vacations . Example :
Building Permits , Zoning, Word Processing, Inspections , etc .
2 . 2 Create a good concise annual report that lists activities in
a statistical manner and narrative manner for each department .
2 . 3 There is an apparent lack of enthusiasm for "new projects"
i .e . , computer by certain department heads .
2 .4 Why, or maybe it ' s happening, does Planning Commission have
no "voice" in hiring City Planner, for example Planning
involvement in interviews , etc .
2 . 5 Should Council attempt socializing, at City Hall , with Staff
or at coffee or lunch.
2 . 6 There is a failure to provide adequate compensation to citizens
who suffer losses due to City Services such as sewer and
water damage .
2 . 7 There is a need to form a committee to review claims for
sewer back-ups , because the present policy does not protect
or help home owners . This committee would review any claims
and make a recommendation to the remainder of the Council
and a .contingency fund for awards and identification would
have to be budgeted.
2 . 8 Review ordinances as to their impact on citizens , for example ,
the odd/even parking is annoying when people have parties .
Possibly we could change it to 2 : 00 a .m. to 8 : 00 a .m.
Another example, the snowmobile ordinance may be so stringent
that anyone who would stop when asked before , wouldn ' t do so
now.
t
Goals and Objectives Ideas
Generated February 28 , 1984
Page 2
February 29 , 1984
2 . 9 A problem still exists with Contractors maintaining their
utility trenches in a callous manner. There are still a
few loose ends with our street permit process , although
we are close to controlling their work. They should provide
a phone number list , etc .
3 . 0 Ordinance Enforcement .
3 . 1 Snow banks in the downtown business district, are a hazard
for the elderly. Walks shoveled downtown so City snow
removal can remove snow banks on streets .
3 . 2 More patrolling of 1st Ave . is needed for trucks speeding .
3 . 3 We need to resolve the snowmobile ordinance enforcement
problem.
3 . 4 We need to further control "loose" dogs in the City .
4 . 0 Staffing.
4. 1 Consider additional Administrative Staff support for transit
system as it is being set up.
4 . 2 Consider staffing to get into municipal cable programming
towards the end of 1984 (using increased cable revenues ) .
4. 3 The City will have to carefully plan the extra load on
Staff if we get the Racetrack and hope to carry on other
business during the push to complete construction.
5 .0 Finances .
5 . 1 Actively seek areas to generate revenue in each department ,
i .e . , sell Engineering time or mechanic time .
5 . 2 Study and possibly implement a storm sewer fee for newly
developing areas by setting a dollar per acre fee like
Burnsville and Savage have established.
5 . 3 Try to avoid a shotgun approach to grants and development
incentive to focus on those areas which are most significant
to the City.
6 .0 Parks .
6 . 1 Plant more trees in Parks .
6 . 2 Analize playground equipment stock for replacement and/or
upgrading.
Goals and Objectives Ideas
Generated February 28 , 1984
Page 3
February 29 , 1984
6 . 3 Park employees and directors should take an active interest
when they see them destroy public property. They should
not drive by and look the other way.
6 .4 No action has been taken to post Parks on what activities
can or cannot happen. Last year I risked [or additional
signs for Holmes , the one there is in bad or sad shape .
Also, they should be putting signs above reach and large
enough to catch the eye of ball players . Where the one
was put many years ago is fine , but it ' s much too small .
7 .0 Traffic Improvements .
7 . 1 Analize the need for traffic control at 4th and County Rd .
17 .
7 . 2 Develop "thru" street on Minnesota or Market .
7 . 3 Upgrade or remove railroad crossing .
7 .4 Form a citizen' s traffic committee to which all traffic
changes (e . g. stop signs , speed limits , etc . ) would be
referred .
7 . 5 We need handicapped parkin; titans in the ciowrltown arca .
7 . 6 Safety signals on 1st and 4th are needed to facilitate
Sr . Citizens crossing 1st Ave . safely .
8 .0 Intergovernmental .
8 . 1 Scott County has at least 100 miles of County Road that
should be turned back to the Cities and Townships .
8 . 2 Support transfer of excise tax retroactive to July 1 , 1983
to make the TH #101 bypass feasible .
8 . 3 Withdraw City of Shakopee land from Prior Lake/Spring Lake
Watershed District .
8 .4 Follow the highway jurisdictional study now being undertaken
by the Legislature .
8 . 5 The City working relationship with the SPUC Board.
8 . 6 Continue to pursue physical disparities .
9 . 0 Internal Operations .
9 . 1 Place ALPHA ownership file on computer .
9 . 2 Develop microfilming and document control procedures and
purge files .
Goals and Objectives Ideas
Generated February 28, 1984
Page 4
February 29 , 1984
10. 0 Dealing With New Development .
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10. 1 Try to develop a team approach to development inquiries
to : ( 1 ) Provide better service and , ( 2 ) To coordinate
internally the flow of information.
10. 2 SAC and MWCC Charges .
10 . 3 What call the City do to help iiew development?
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11 .0 Downtown Redevelopment .
11 . 1 The time has come to see how business people will help
pay at least "50 - 50" ) towards downtown. One never
sees any mention of that in the minutes .
11 . 2 Start one major project downtown .
11 . 3 Make the downtown the number one priority for Shakopee
City Government . If we get the racetrack, figure out
how to keep the Downtown from becoming priority number
two .
11 .4 Refi-nance the K-Mart TIF for 15 years to get the
$600, 000,000 for the downtown project and the upper valley
project .
11 . 5 St . Francis and Scott County should both look to another
block if they feel they truly need a clinic and other
facilities . They are both much too large for the three
blocks they now have !
11 .6 Have the Mayor and City Administrator use a different
approach to Hospital expansion - keeping Block 57 as
parking. People using that area will not pay to park
cars and we will be back with a worse problem then we
now have .
12 . 0 City Hall Plans .
12 . 1 See and take a more positive step for the new City Hall
construction now that we have the PTR fund as a nest egg.
12 . 2 I do not feel City Hall has to be part of the "downtown
redevelopment" , but we should utilize our City land and
construct it with the SPUC Building and Public Works
complex.
12 . 3 Begin preliminary planning for a new City Hall .
Goals and Objectives Ideas
Generated February 28, 1984
Page 5
February 29, 1984
13 .0 Capital Improvement Plan (CIP) .
13 .1 Hold a special meeting just to consider the CIP.
13. 2 We haven' t been very accurate in CIP projected projects
for the nearest 2-3 years . Try to fine tune the process
to be more accurate.
13 . 3 Finalize the street preservation and rehab program policies
and get a program going in 1984 - eg. 4th Avenue .
13 .4 The 1983 sidewalk, curb and gutter. , and driveway program
worked well . Let ' s really publicize it and push it again
in 1984.
13 . 5 Implement the recommendation from the I & I study which
equal approximately $39 ,000.
13 . 6 There needs to be proper adjustments to projects that
have been poorly constructed eg. Block 50. I
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13 . 7 Break the law jam and get action on upper valley drainage
so Shakopee can have some new residential development .
14.0 Items Already on the Goals & Objectives List or Resolved by
Discussions on Tuesday. These Items are only Informational
and we will not discuss them unless someone feels a need to
discuss them.
14 . 1 Change the name of Item 3. 34 Trails , and use Staff
instead of Muenchow.
14 . 2 The City Golf Course idea may be okay, but the present
action item is not very realistic and needs clearer
direction.
14. 3 The item listed as 3 . 31 Management of City Property
should be changed to emphasize Park Maintenance and
Development in contrast to Park Acquisition. Make the
statement a positive statement rather than a negative
one .
14.4 As a continuation of 1983 Goals and Objectives , Council
Members should schedule tours of departments , review
specialized equipment , etc . to obtain first-hand knowledge
of equipment usage , procedures and problems .
14. 5 Delegate more to the Administrator and Staff so Council
can focus more on Policy and less on operations .
14.6 The front office attitude has improved 100% in the last
few months ! Let ' s keep it that way.
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Goals and Objectives Ideas
Generated February 28 , 1984
Page b
February 29 , 1984
14. 7 Encourage Staff to follow Council Policy of dealing with
complaints - take complaint and suggest you' ll look into
it with the concerned department ( to be non-committal
rather than offering support or opposition until all
sides of the issue are aired ) .
14.8 Good job of community awareness on the Downtown
Redevelopment Project .
14. 9 Poor citizen perception of "why" of road maintenance
practices .
14. 10 Consider an outside Consultant or Business Group to
review City Operations , efficiency and effectiveness
for all city departments using an employee committee
or team approach.
14. 11 Prepare for getting City Council another major meetings
televised on Cable TV.
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Draft - February 28th & 29th
COUNCIL WORKSESSION ON NEW POLICY LIST GOALS & OBJECTIVES FOR ' 84
Communications
1 . 0 GOAL - It shall be the goal of the City of Shakopee to foster effec-
tive , two-way communications between the City Council Members , City
employees , citizens , other governmental agencies and interest groups .
1 . 1 SUBGOAL - The betterment of public relations and improvement of
existing communications with the general public , news media and
groups using City services .
1 . 11 Objective - Help staff interface with the public to better
show the public that we , as a city government entity ,
realize that we are here to serve , and minimize procedures
citizens must go through to get information.
Action - On going. Streamline response to citizen' s re-
quests so they don ' t get passed from one department to
another.
1 . 12 Objective - Continue proper handling of citizen complaints
by personnel initially answering the phone .
Action - On going. Review telephone courtesy where
recently good procedures have been lax. Stress friendli-
ness and helpfulness until proper personnel can be
notified .
1 . 13 Objective - Insure quick response to citizen ' s questions
channeled through Councilmembers .
Action - Councilmembers should provide immediate feedback
to staff members with citizen' s requests , or complaints ,
and then provide the necessary feedback to the citizen
rather than waiting until the next Council Meeting when
the issue becomes old and/or forgotten.
1 . 2 SUBGOAL - Increase information regarding routine problems/infor-
mation for the Police Department .
1 . 21 Objective - The Police Department should keep the Council
up-to-date on problems , eg. unusual traffic problems , etc .
Action - The department should continue its annual report ,
its liaison program with the school and Council should
contact the department for miscellaneous information on
routine problems .
1 . 3 , SUBGOAL - The City Administrator should undertake steps to
resolve personnel problems in a timely manner and improve
employee morale .
1 . 31 Objective - Council would like more feedback on potential
problem areas .
Action - Keep Council posted through informational items .
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1 . 32 Objective - Continue annual evaluation of the City
Administrator .
Action - Conduct evaluation in late May of each year .
Government Structure
2 . 0 GOAL - Continually strive for effective and efficient Municipal
Government.
2 . 1 SUBGOAL - To strengthen the Council and to improve the efficiency
and workability of this form of Municipal Government .
2 . 11 Objective - Become active , not reactive .
Action - Improving. Keep Comprehensive Plan, Five Year
Equipment Plan, Five Year Capital Improvement Plan, Five
Year Park Plan and Council Goals and Objectives up-to-
date .
2 . 2 SUBGOAL - The Council members should understand the procedures
of the Council Meeting so that they can serve the best interests
of the governing system.
2 . 21 Objective - Annually examine the Council policies and
proc6-mss regarding newly revised "Roberts Rules of Order" ,
City Council procedures , agendas , City staff reports , etc.
Action - Schedule annual January organizational meeting.
Action - Schedule annual Council/staff Goals & Objectives
meeting in February.
2 . 22 -Objective - Aid Council member' s attendance at non-
regular .
Action - Provide a courtesy reminder to Council for all
non-regular meetings .
Action - Update mailing lists for all agencies/programs
so that new Council members get notified.
2 . 23 Objective - Council members and Mayor should get them-
selves up to speed if they miss meetings by getting
background information before the next meeting.
Action - On going. Councilmembers should call a fellow
Councilmember or the City Administrator in addition to
reading Council meeting minutes .
Government Services
3 .0 GOAL - To provide the most effective and efficient level of service
possible to meet the needs of the citizens of Shakopee .
3 . 1 SUBGOAL - The City should maintain sound fiscal management pro-
cedures to insure that needed services can be provided.
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3 . 11 Objective - Establish a process by which annual revenue
an expenditure patterns are forecast annually for at
least a five year period to better anticipate potential
future City financing problems .
Action - Incorporate five year revenue and expenditure
trends with the 1984 budget process .
3. 12 Objective - Advisory. Looking back on the I & I Study by
Bonestroo, the City should better set criteria to deter-
mine whether or not such a study is actually beneficial
enough to offset the cost of the study.
Action - This should be done regardless of whether or
not grant funds are available .
3 . 2 SUBGOAL Improve the current "perspective" citizens have of
police officer' s overall concern for the citizens .
3 . 21 Objective - Insure prompt , courteous follow-up when
a citizen calls the department .
Action - Staff Meeting with all personnel explaining
that Tollow-up is an absolute , underscoring the point
that officers themselves must do the same when answering
the phone after hours .
3 . 22 Objective - Continue to monitor the daily condition and
life of police vehicles .
Action - Clearly establish, or restate , the expected
level of cleanliness of the vehicles and driving habits
( i .e . eliminate jack rabbit starts , etc . ) and enforce
them.
Physical Development
4.0 GOAL - To provide a consistant and constant plan to enhance the
resources , and strenghten the economic base of the area and provide
for the enjoyment and well-being of the citizens of Shakopee .
Economic Development
5 . 0 GOAL - Have an economic development plan that will create jobs and
diversify the City' s economic base .
5 . 1 SUBGOAL - Create economic development opportunities for new
jobs and expanding tax base .
5 . 11 Objective - Strengthen the public private partnership in
S�iakopee .
Action - Work with the ICC, Chamber, individual developers
ani existing businesses to cement a strong relationship.
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Environmental
6 .0 GOAL - To protect and preserve the natural environment of Shakopee,
including land, air and water.
6. 1 SUBGOAL - To insure the well-being of the community' s environ-
ment and to effectively monitor and manage its resources .
6 . 11 Objective - Make Shakopee a cleaner community in which
to live .
Action - On going. Keep the 1982 "Clean-up America Week"
program going all year and repeat the reminders again
in 1984.
Housing & Redevelopment Authority
7 . 0 GOAL - Have a Housing and Redevelopment plan that provides and pro-
motes the creation of needed housing units for Shakopee ' s growing
population.
Intergovernmental Relations
8 . 0 GOAL - It shall be the goal of the City of Shakopee to work con-
structively on relationships with other governmental agencies
that have taxing and regulatory impact on the City' s citizens .
8 . 1 SUBGOAL - The City should seek to better understand, coordinate
and integrate its services with Scott County to better serve
its citizens and insure citizens are not taxed for duplicative
services .
8 . 11 Objective - The City should attempt to coordinate policies
with Scott County and SPUC where possible .
Action - This would include salary, personnel , benefit ,
work rule , and other policies that the administrators of
each unit could review for coordination.
8 . 2 SUBGOAL - The City should seek to keep its relationship with
SPUC in good shape to insure maximum cooperation and coordi-
nation.
8 . 21 ObJ*ect ' - The purchase of large equipment should be
coordinated and/or shared between the City and SPUC .
Action - A joint meeting has been held and a procedure
established to facilitate this goal .
8 . 3 SUBGOAL - The City of Shakopee should respond to state and
regional policies , regulation and taxes that affect Shakopee ' s
citizens .
8 . 31 Action - Council would like citizens like LeRoy Wolf ,
Ray Siebanaler, Ray Joachim, etc . , who are on area
committees to regularly provide feedback to City government .
v�
5 -
Action - Council would like staff to follow legislation
closer so that we can react in a timely fashion to
legislation affecting Shakopee . This means that the
League Legislative Bulletin should be brought to Council
for action alert items , etc .
First Draft - March 9, 1984
COUNCIL WORKSESSION GOALS & OBJECTIVES 1984
Communications
1 .0 GOAL - It shall be the goal of the City of Shakopee to foster
effective, two-way communications between the City Council
Members, City employees, citizens, other governmental agencies
and interest groups.
1 . 1 SUBGOAL - The betterment of public relations and
improvement of existing communications with the general
public, news media and groups using City services.
1.12 Objective - Encourage department heads to get out
press releases on positive, more routine items to
improve public knowledge of City operations.
Action - On going. Systematically review services-
/issues that lend themselves to publication, etc.
Make a seasonal listing of notices for utility
stuffers and news media.
1.14 Objective - How can the City get more and better
citizens participation in City affairs? What is the
City ' s responsibility in disseminating information,
generating press or radio coverage?
Action - Staff should maximize all publication and
notice procedures to inform the public.
1 .15 Obiective - Prepare for possible Cable TV broadcasts
of Council meetings and other events.
Action - Cable Advisory Committee formed and making
plans for non-profit cable corporation which will do
local origination programing. Inc. papers filed
2/84 & orientation held 3/84.
1.16 Objective - Improve newspaper coverage of all Council
meetings to get broader citizen/Council perspective
on meeting discussion and action.
Action - Remind newspaper to attend all meetings.
Minimize staff time with media on follow-up the day
after.
1. 2 SUBGOAL - Increase information regarding routine
problems/information for the Police Department.
1.3 SUBGOAL - The City Administrator should undertake steps to
resolve personnel problems in a timely manner and improve
employee morale.
1.31 Objective - Council would like more feedback on
potential problem areas.
1
Action - Keep Council posted through informational
items.
1.32 Objective - Investigate incentive programs designed
to encourage City employees to look for money and time
saving ways to run city operations.
Action - Prepare a report on possible alternatives by
May 1, 1984.
Governm nt S uct-ur,
2.0 GOAL - Continually strive for effective and efficient municipal
government.
2. 1 SUBGOAL - Recommend the establishment and improvement of
programs and department function to insure a smooth
running, efficient and more effective municipal
government.
2. 11 Objective - City Administrator should make more
decisions without Council approval when covered by
resolution, standard procedure, ordinances.
Action - Council and staff should identify and assign
more areas of routine oversite to the Administrator.
2.12 Objective - Survey City services to determine if they
are all being used to the optimum.
Action - On going. Systematically question
services to determine if they are being used or if
they are being provided at the proper level. Do
through quarterly department head meetings and
budget cycle. Discuss use of consultant.
Action - Develop a list of all City services for
Council staff review by October 1, 1984.
2. 2 SUBGOAL - To strengthen the Council and to improve the
efficiency and workability of this form of municipal
government.
2. 22 Objective - Improve staff/Council relationship by
encouraging more Council visits to staff during
working hours to obtain a better insight of the work,
programs, policies, etc. of the department. Much
progress has already been made in this area.
Action - Council members should call departmgntheads
and schedule tours, review of specialized equipment
and procedures (eg. snow plowing) .
2. 23 Objective - Address staff ' s concern about surprises
and comments at Council meetings that affect
credibility.
Action - Council should try to discuss unresolved
items before meetings and channel them to staff so an
adequate response can be prepared.
2
Action - Council should try to avoid disregarding L
staff recommendations regarding contractor ' s
requests for waiver of code requirements.
Make a Council commitment to the C. I. P. in
sufficient time to budget engineering staff time.
Action - Review C. I. P. insufficient detail to make a
commitment in July.
2.26 Obj iy - Staff memos should include reasons for
both approval/denial when recommendations come to
Council.
Action - More improvement needed. Staff memos
should cover the "what if" question as they gelate to
all alternatives.
2. 3 SUBGOAL - The Council members should understand the
procedures of the Council meeting so that they can serve the
best interests of the governing system.
Government. Services
3 . 0 GOAL - To provide the most effective and efficient level of
service possible to meet the needs of the citizens of Shakopee.
3 . 1 SUBGOAL - To develop and improve the efficiency and safety
of the City ' s transportation plans.
3 . 11 Obj iv - Bridge and by-pass needed.
Action - The residential growth of Shakopee maybe
restricted by lack of convenient access to the twin
cities. The County Road 18 bridge crossing is
becoming more critical. The City should continue to
push for the bridge and secure funding.
3 .12 Objective - The Valley Mall traffic control
circulation situation is to be corrected.
Action - Engineer ' s Twelfth Street report should be
emplemented with the construction of 13th Street
connecting the mall.
3.13 Objective - Traffic leaving Valleyfair should be
corrected to prevent unlawful U-turns.
Action - Mn/Dot to construct in 1984.
3.14 Objective - Intersection signals of CR 83 and Highway
101.
Action - Scheduled 1984 CIP, County project.
3 . 16 Objective - Establish a street maintenance policy
that classifies how the City will finance maintenance
for all streets.
Action - Complete schedule for systematic street
3
Action - Complete schedule for systematic street
maintenance based upon payement and traffic analysis
study being done by Engineering and the above
mentioned policy due May 1984
Action - Schdule streets to receive overlays in 1984
by June 1, 1984.
3 .17 Objective - Reduce street maintenance costs/-
responsibilities by systematically vacating un-
needed streets.
Action - Based upon the reports from 3 . 16 above,
outline streets to be vacated and then try a street
vacation public hearing on the least needed
street (s) .
Action - Encourage residents and businesses to
initate vacations of unnecessary streets.
Action - Investigate a turn-over program whereby
residents/businesses would agree to return vacated
streets R-O-W to the City if the City would clean-up
the street and create a marketable lot (s) . Secure a
written legal opinion from O'Connor Hannen.
3 . 18 Objective - Improve City traffic signing.
Action - Check all traffic signing in Shakopee for
proper readibilty and locational placement.
Action - Remove yield signs and replace them with stop
signs where appropriate by 1985.
Action - Improve citizen awareness and compliance
with traffic signing for all vehicles - cars,
tractors, bicycles, snowmobiles, etc. thru targeted
enforcement and public information.
3 .19B Objective - The 4 cents gas tax increase has been
approved by the legislature and the Governor . We
need to work successfully to ensure that the By-pass
is constructed.
3 .19C Obiective - Follow-up on MTC opt-out alternatives and
S.F. 884 transit financing.
Action - Implement a subsidized dial-a-ride service
in Shakopee and van pools for commuters upon approval
of opt-out.
Action - Monitor legislation and actively support
restructuring of MTC.
3 . 2 SUBGOAL - Improve regulations, management thru zoning of
property within the City.
3 . 23 Objective - The City should insure up-keep of streets
and utilities in private homes associations thru/by
the homes association deed covenants.
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Action - Staff should draft a memo to Council
regarding this by October 1, 1984
Obj ; - Zoning is not always consistent with used
in the area.
Action - Periodically review existing uses in various
zones to see if the zoning is accurate.
3 .3 SUBGOAL - Improve the management of City owned
property (park, buildings, etc. )
3 .31 Obj iy - Emphasize development and improved
maintenance.
Action - Doing as per Six-Year Plan.
3.33 Objective - Acquisition of railroad property north of
4th Avenue that cross City owned lots (Nos. 3 and 4 in
Block 52) and develop lots or sell them.
3 . 34 Objective - Encourage Scott County and the Met Council
to acquire and develop regional trails thru Shakopee
to O 'Dowd Lake and along the Minnesota River that will
be of benefit to local citizens.
Action - Council should support the trail and staff
should monitor it ' s progress to assist Council in
timely follow-up.
Objective - The Mill Pond was not treated with copper
sulfate in 1982 because of the initial program turn
down by the D.N.R. to hold down algae bloom.
Action - The reversal of this decision will allow this
program to be completed in 1984 by City staff.
3. 4 SUBGOAL - Monitor appropriate level of Community Services
Department programs.
3 . 43 Objective - The Community Sevices Department should
deal with the issue of township financial support for
Community Services.
Action - Develop recommendation for City Council and
School Board documenting the disparity by October 1,
1984.
3. 5 SUBGOAL - The City should maintain sound fiscal management
procedures to insure that needed services can be provided.
3. 51 Objective - Review capital equipment budget for parks
and streets. Are we buying too much equipment
without enough analysis?
Action - Continue conversion to office micro-
computers in 1984.
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Action - The 1985 Capital Equipment List should be
studied carefully. Walk thru with equipment
committee on 5-Year capital equipment plan and
discuss the process.
3 . 54 Jective - Fiscal disparities.
Action - The City lost the case in the State Supreme
Court and should press the issue legislatively
through the Metropolitan Loser 's Group in 1984-85.
3 .55 Objective - SPUC is still pursuing acquisition of
REA.
Actin - Condemnation decision unfavorable and SPUC
is considering next course of action.
3. 56 Objective - SPUC is still pursuing acquisition of
NSP.
Action - SPUC - NSP negotiations still underway.
3 . 57 Objective - Change State Local Government Aid Formula
(LGA)
Action - Pursue legislative changes thru the
Municipal Caucus in the 1984-95 Legislative Session.
3 .59b Objective - Should we presage where we will reduce
City services in the event of additional cuts in State
Aid and/or revenue sharing?
3 . 6 SUDGOAL - To improve and make more efficient park services
to the public.
3 . 7 ,SUBGOAL - Improve the current "perspective" citizens have
of police officer 's overall concern for the citizens.
3 .72 Objective - Continue proper miscellaneous non-
criminal code enforcement efforts by police
officers.
Actin - Clearly establish the level of expected
working knowledge of these City codes (junk cars,
park rules, parking rules, junk ordinances, etc. ) and
the level of expected enforcement after discussing
this with City Council.
Action - Sign parks with rules and regulations,
handout rules and regulations with reservations and
post buildings for reservations. Enforce park
rules.
3 .77 Objective - Better control of loose dogs.
Action - Police and animal warden should recommend
ways to improve the service and list cost by June 1,
1984. Report on number of licensed vs non-licensed
dogs. Work with vets to improve licensing.
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3 .1 SUBGOAL - Reduce the cost of services provided citizens
through the City ' s sanitary sewer system.
3 .102 ObiP iv - Reduce MWCC monthly charge for sewage
treatment.
Action - Keep working with Governor ' s office and
other groups to put pressure on the MWCC to cut costs
outlined the Bollens Report.
Action - Reopen books to review fee/charge
computation formulas.
Physical D v lXm ent
4.0 Goal - To provide a consistant and constant plan to enhance the
resources, and strengthen the economic base of the area and
provide for the enjoyment and well-being of the citizens of
Shakopee.
4.1 SUBGOAL - Develop and use capital improvement and capital
equipment programs on a 6 year basis to increase the
coordination of service and the economic well being of the
community.
4.11 Objective - Upper valley drainage plan.
Action - Engineering following up on joint powers
agreement with Jackson Township, etc. , as per Chapter
#509. Drainage analysis for the joint powers
agreements and a letter from Mn/Dot combining the
drainage with the By-pass.
4. 12 Objective - Drainage problems (1) Horizon Heights,
(2) 2nd Avenue and (3) 4th and Minnesota.
Action - Grant application submitted for No. 1 and
approved for 1984. No action scheduled for 2 and 3 in
1983 .
4.13 Objective - New City Hall. Will we need a new one in 5
years and should we set aside the money? Our
buildings are very energy inefficient.
Action - List in 1984-89 Six Year Capital Improvement
Plan.
Action - This project should only go forward if the
current buildings are removed for redevelopment.
4. 14 Objective - Waterline looping should be continued.
Action - On-going job of SPUC
4.15 Objective - Complete needed storm sewer system
throughout the City.
Action - Follow-up only when there is a clearly
critical need and/or when residents are interested in
it.
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4.18 Objective - Complete the study on joint powers
agreement for the upper valley drainage.
Action - Have agreement executed by December 31, 1984
509 deadline.
4.19 Objective - Complete construction for railroad
parking lot.
Action - This project is budgeted for 1984 and should
be coordinated with the Downtown Committee ' s program
for ' 84.
4. 19A Objective - City wide sidewalk program.
Action - Complete the sidewalk system in Shakopee in
conjunction with the school ' s safe street program.
The City needs a formal policy on where sidewalks are
to be constructed, how we pay for them, and what their
purpose, function should be (used for snow storage on
boulevards during winter) . Coordinate with the
County.
4. 19B Objective - Reduce street maintenance cost by
completing curb section on all streets.
Action - Report on needed curbing throughout town and
determine if it is practical to install it where the
need is the greatest. Continue to promote the City ' s
successful voluntary curb gutter & sidewalk fix-up
program.
4. 19C Objective - Development of Section 6, north of County
Road 16 now served with utilities.
Action - The normal incentives are probably not
sufficient to encourage development on certain
properties. This property may need the assistance
of T. I. F. revenue bonds, mortgage revenue notes, etc.
That would tip the balance in favor of development.
Such a program would not be limited to one location.
4.19E Objective - Find a location in the City suitable for a
manufacture home sight served by water and sewer
possibly in the V. I.P. area.
Action - Staff should thoroughly examine and report
on any possible sites by November 1, 1984.
4. 19F Objective - The Downtown Redevelopment Project should
get off the ground this year with some actual physical
improvements being completed. Council may be faced
with some difficult decisions which may appear risky.
Action - The Concept Plan is completed. The next step
is to engineer and detail design work for some bid
letting in 1984.
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Economic Development
5.0 GOAL - Have an economic development plan that will create jobs and
diversify the City' s economic base.
5.1 SUBGOAL - Continue with the advances made by the Downtown
Committee to redevelop the downtown area.
5.11 Objective - Include a new City Hall in the downtown
redevelopment plan.
Action - The Committee is considering this.
5.12 Objective - The City should continue to be involved
with some of the funding tools for the downtown on
both sides of 1st Avenue but, the private sector must
take the lead and do it.
Action - Pursue hotel/motel possibilities with
Valleyfair and the Mdewakanton Sioux Bingo
operation, the Hospital ' s clinic proposal , the State
Jaycees ' s office and a 100 unit multi-family housing
project w/the Housing Alliance.
Action - Downtown redevelopment should be designated
to capture tourism trade from Valleyfair, Murphy ' s
Landing and the Renaissance Festival. The City
needs to put on a new face for tourists going through
the community, provide adequate motel facilities and
boat landing access to the river .
Action - Review the City' s interest in parting
development and construction of a profession
building on Atwood. The Mayor and City Adminis-
trator were serving on a task force for the hospital ' s
clinic. Now M.A. Martinson is proceeding and the
City should schedule a separate Council meeting to
present and discuss redevelopment possibilities for
the downtown. The I.C.C. , Planning Commission,
Downtown Committee and downtown merchants should be
invited and City staff should outline development
possibilities after consultant completes overall
plan.
Action - Design the funding tools used in TIF la so
that a strong revolving commercial loan program for
rehabing commercial businesses can be established.
Action - Continue efforts to insure that other taxing
jurisdictions, local citizens, and potential
developers uderstand TIF and to what extent it is
available in Shakopee.
5.13 Objective - Establish a Chamber/City plan to get a
more consolidated and stronger retail core to
Shakopee downtown.
Action - Work with the Downtown Chamber Committee,
Consultants and businesses to establish a plan to
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encourage new and relocate existing retail/office
businesses in the retail core area to make a stronger
retail center as designed in the Downtown Concept
Plan.
5. 2 .,UIfMAL - Create economic development opportunities for new
jobs and expanding tax base.
Action - Develop privately financed programs to
advertise and promote the City and it ' s businesses
(St. Paul programs for small business is an example) .
Action - Work to strengthen the Chamber of Commerce to
enable it to be a stronger partner in downtown
redevelopment. Resurrect the industrial develop-
ment corporation and increase it ' s role in downtown
redevelopment and check into joint promotions with
mall west of town.
5. 24 Qbj�ctive - Try to attract major housing developers
to Shakopee. The City lacks housing in the
management price range probably because of the lack
of amenities and a highway linkage to Hennepin
County.
Action - Contract potential large scale developers
with concrete proposal such as a PUD using T. I. F. on
on the old correctional facility site.
Environment-al
6. 0 GOAL - To protect and preserve the natural environment of
Shakopee, including land, air and water.
6.1 SUBGOAL - To insure the well being of the community ' s
environment and to effectively monitor and manage it ' s
resources.
6. 11 Objectives - Follow hazardous waste siting process.
Action - On-going. Shakopee ' s individual park has
been included. Our building inspector is on the
committee.
6. 12 Objective - Work for the sale of the Shakopee sludge
farm by the MWCC.
Action - The site has been found to be intrinsically
suitable by the PCA hearing examiner for land
spreading at agronomic rates. Staff must continue
to push this issue and seek the sale of the property by
the MWCC (update Ray Siebenaler) .
6. 15 Objective - The City needs to protect the public water
system in the flood plain. The hydrant vents under
the high water mark.
Action - Pump house No. 1 is in the flood plain and
needs flood proofing since the building is owned by
the City. Work with SPDC on this project.
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Housing & Redevelopment Authority
7 . 0 SUBGOAL - Have a housing and Redevelopment plan that provides and
promotes the creation of needed housing units for Shakopee ' s
growing population.
7 .1 SUBGOAL - An indept look and attention by the HRA Department
for improved community service to housing developments.
7 . 2 Qb wive - Could the City provide more types of
housing?
Action - Staff should renew contacts with potential
residential developers and show then the community.
Action - Staff should take the County HRA rehab
program referral calls and list them for follow-up
purposes to insure Shakopee residents benefit from
the program. Staff should also check the percentage
of rehab loans to insure that Shakopee gets a fair
percentage.
Action - HRA staff needs to put together a program
that can be used to build moderate income housing
units on the vacant lots around the City using T. I . F.
without relying on Mn HFA mortgages.
7 . 22 Objective - Consider declaring "Roberts Pit" a
blighted area and use it for a TIF project for
housing.
Action - Reconsider after 1985 when sanitary sewer is
available.
Inter aovernmental relations
8 .0 GOAL - It shall be the goal of the City of Shakopee to work
constructively on relationships with other governmental
agencies that have taxing and regulatory impact on the City ' s
citizens.
8.1 SUBGOAL - The City should seek to better understand,
coordinate and integrate it ' s services with Scott County to
bette sery it ' s citizens and insure citizens are not taxed
for duplicate services.
8. 11 Objective - Citizens should be informed about the
level of Police Department activities/workload that
is related to Scott County court scheduling problem.
Action - This should be addressed collectively by the
Mayors and Administrators ' groups in Scott County and
possibly Dakota County with all jurisdictions
addressing the court system problem as a unit.
8.12 Objective - The City should actively continue it ' s
efforts to convince Scott County to study alternate
forms of government.
Action - This effect should come thru the Scott County
Mayors and Administrators group.
I
8.15 Objec iy - The City should continue to work with the
County to eliminate all duplication of City and
County services such I-La overlapping police/sheriff
department services.
Action - Continue current discussions of this type
thru the Mayors and Administrators group and other
groups.
8. 16 Objective - The Scott County mill rate is relatively
high compared to the mill rate in the six other
metropolitan counties. This negatively impacts
Shakopee and should be investigated to determine what
the possible causes are e.g. costly county services,
fiscal disparities, etc.
Anion - Pursue thru Scott County mayors and
Administrator group.
8 . 2 ,SUBGOAL - The City should seek to keep it ' s relationship
with SPDC in good shape to insure maximum cooperation and
coordination.
8 . 21 Qb-jective - We have two separate governments in
Shakopee that set policy affecting citizens, the City
and SPUC. The City and SPUC should review together
their relationship as it affects the citizens they
deal with on a daily basis.
8.3 COAL - The City of Shakopee should respond to State and
regional policies, regulation and taxes that affect
Shakopee ' s citizens.
8 . 31 Objectiye - What role or level of involvement should
City staff play in monitoring Met Council, MWCC,
MPCA, etc. ?
Action - Council ' s specific response for the City
Engineer was approximately 4 hours per month by
serving on a committee that deals with one of these
agencies.
8. 32 Objective - Staff should continue to work towards
equity in state aids to schools, cities and counties,
equity in transit funding and equity in the fiscal
disparities formula.
Action - This should be carried on thru the Municipal
Caucas.
8. 4 SUBGOAL - The City of Shakopee should monitor care provided
it ' s citizens by other agencies particularly those who are
elderly or economically disadvantaged even though services
are provided by other agencies.
8. 43 Objective - More senior citizen protection such as a
ambulance and individual call system for stroke or
heart attach victims who live alone.
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