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HomeMy WebLinkAbout01/03/1984 MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: Non-agenda Items DATE: December 29, 1983 I. We received a very nice thank you letter from the Senior Citizens for the Christmas party the City put on at the K.C. Hall . They also included a special thanks to LeRoy, who coordinated this first annual event and got it off the ground in an excellent fashion. The note was enclosed in the Mayor's packet and he can circulate it at the meeting. 2. We have good news from the Prior Lake-Spring Lake Watershed District. We received a check for $3,448.50 covering our engineering todate. This is a positive step on the part of the watershed district, so when you see their board members, thank them for following through with payment. 3. Staff will prepare a resolution of appreciation for Mr. O'Neill and other citizens who have served on committees and who have asked not to be reappointed. We 'd like to prepare the resolutions in February or later if no replacements step forward and the incumbents are asked to continue for a little while longer. 4. John Nelson contacted me on December 19th because the City had cited hire becaused his "For Rent" sign does not meet the sign ordinance setbacks. John asked that I forward his concerns to Council that the City would enforce this ordinance while not effectively enforcing snowmobile regu- lations. As you will recall John has had severe problems with snowmobiles going right by his rental units on Shakopee Avenue. John felt that he has not been properly treated by the City and said he would be dropping plans that he had to participate in a multi-family residential structure in Shakopee of about 48 units. 5. Recently I received some travel reimbursements from Fire Department employees who, in my perspective, had gone well beyond the bounds of reasonableness in requesting reimbursement from a conference that they had attended in Metro area. Because of that, department heads have estab- lished the attached reimbursement policy which we will use so that I have clear grounds to refuse reimbursements and/or to take appropriate disciplinary action when City policy is not followed. If you have any questions about these procedures please contact me. 6. Attached is a copy of a letter from Joe Ries to all county employees regarding the City's position on "on-street" employee parking at the courthouse. 7. Attached is an update from Ken Anderson of Westwood Planning and Engineering regarding our efforts to gain MN/Dot approval of our Plan B-1 for downtown redevelopment. Non-agenda Items Page Two December 29, 1983 8. Attached is a letter from Senator Boschwitz regarding our position on Industrial Development bonds (IDBS) . 9. Attached are the minutes of the December 8, 1983 meeting of the Board of Adjustments and Appeals. 10. Attached are the minutes of the December 8, 1983 meeting of the Planning Commission. 11. Enclosed are the AMM proposed legislative policy manuals that will be voted on on January 31, 1984. That January 31st meeting will be held at 7:30 p.m. in the St. Louis Park Recreation Center, 5005 West 36th Street, St. Louis Park, MN. Note: The AMM has also indicated that there are two vacancies on the Transportation Advisory Board (TAB) for cities within the seven-county metropolitan area. If you are interested in serving on this board please contact me so we can place your name in nomination. 12. Status of Right of Way acquisition pursuant to Minnesota Statutes Chapter 473. (Attachment) 13. Attached is a notice of the meeting of the Legislative Task Force on Metropolitan Transit. 14. Jeanne Andre has been working with Pat Schoeffler of Miller and Schroder to complete our 135 First Home Buyer Mortgage Revenue Bond Program. .Pat, who replaced an earlier Miller and Schroder representive who we were unhappy with, has recommended we provide a 162% local share versus the 1527. we've programmed. Jean and I have therefore increased the local share in the application by 1% as recommended because the additional 17. will be paid by the buyer. In addition, Pat is the only knowledgeable person to give us a cue about how much our local share needs to be to be compe- titive and we felt we should make the change as it was not a city cost. Call Jean or me if you have questions. The application is due January 3rd, 1984. 15. Attached is a letter from Rudy Boschwitz regarding Cable telecommunica- tions legislation. JKA/ldd i � � 3 �� , � �� � � � �� � ��� ADMINISTRATIVE POLICY NO. 103 Subject: Reimbursement for Travel, Meals and Lodging Date: December 15, 1983 The City will pay for (reimburse) employee's and Councilmember's travel and subsistence expenses according to the guidelines below. 1. The City will not pay any expenses for dependents including differential in room rates. Note on hotel bill if same rate applies for single or double room. 2. Liquor: The City will not pay for any liquor unless specifically and separately authorized by Council. 3. Travel: The City will pay coach airfare for out of state conferences/school when it is estimated that flying is cheaper than driving. Comparison should include employee's travel time. The City will pay the established mileage rate when a personal vehicle is used. City vehicles should be used when there is one in good condition available. Employees should carpool for meetings and conferences unless there is a conflict in business schedules. Request for reimbursement should explain why more than one vehicle per four employees was needed and must have City Administrators approval in advance. Employees should seek discounts on airfare including flying earlier if total cost to the City is less. City will not pay for car rental/taxi expenses unless hotel is more than 6 blocks from conference site and other transportation is not available (i.e. shuttle) . City will pay for taxi/transfers between airport and hotel. 4. Lodging: The City will pay the single room rate at conference/schools hotels. If there are no designated hotels, the employee should use reasonable judgment in selecting lodging based on cost, location and quality. Employees of the same sex should share rooms if there are two beds in a room unless approved in advance by City Administrator. The City will not pay for lodging in the Metro area unless approval in advance by the City Administrator. 5. Meals: City will pay reasonable costs of employee meals. Employee must get receipts. Meals without receipts must be approved by City Administrator. Employee must exercise reasonable judgment as to the cost of meals. State guidelines will be followed which are a .total daily meal allowance of $25 as of December 1983. 6. Misc. - The City will not pay for laundry, movies or phone calls that are not business related. OFFICE OF THE ADMINISTRATOR SCOTT COUNTY COURT HOUSE 110 SHAKOPEE, MN.55379-1382 (612}445-7T I :C JOSEPH F.RIES GEC 'Z s 1883 Administrator BARBARA NESS 01: P* Administrative Asst. C1 TO: All Scott County Employees December 16, 1983 FROM: Joe Ries, County Administrator SUBJECT: On-Street Employee Parking in Court House Vicinity This will advise you that on Tuesday, December 13, 1983, the County Board was advised by the Shakopee City Council of a six-month postponement of on street two hour parking restrictions in the Court House pending the completion of construction projects presently underway. This concession was conditioned however on the willingness of county em- ployees to use available off-street parking facilities (Block 57) so as to avail the more convenient on-street parking to residents and patrons of the Court House. The County Board encourages your cooperation with the city's request but at this point, has not adopted an interim parking policy. The City Council however, has directed the Shakopee Police Department to monitor employee parking on the streets during this period and to report his findings accordingly. We have been assured that if the city's desires in this matter have not been honored, the Council will not hesitate to impose two-hour parking restrictions in the Court house vicinity without delay. Thank you for your cooperation with the city's request. cc: Shakopee City Council Chief Tom Brownell Sister Agnes Otting, SFRMC JR:bn An Equal Opportunity Employer rrL� WESTWOOD PLANNING & ENGINEERING COMPANY December 27, 1983 Mr. John Anderson City of Shakopee 129 East First Avenue Shakopee, MN 55379 RE: TH 101/169 Intersection Meeting with District Engineer Dear Mr. Anderson: In recapping my notes from our meeting with Bill Crawford, District 5 Engineer, and Duane Brown, Assistant District Engineer, the following highlights are significant: • Bill is personally interested in addressing the problem at TH 101 and 169 and the department has a positive and cooperative attitude toward improve- ments at this location. • The first issue to be resolved involves the river crossing and bridge widening. Since this portion of the Minnesota River is considered to be a navigable waterway, the existing bridge violates the U.S. Army Corps of Engineers Clearance Requirements. Any improvements to this bridge will require either a variance or a change in the Corps policy. • The 1986-1989 work program does not have any funding allocation for work at this location. Although Bill will work with the city to interject this project at an earlier date, he needs an incentive to justify reapportionment of funds from identified projects (probably in other districts). He referred to this as the "carrot". Although Bill could not make a policy statement regarding municipal partici- pation, he referred to a number of projects in his district which have been given favorable treatment because the city has either allocated funds to help the state build the project or has acted as an intermediary to collect funds from private developers and has used these monies to pay for highway improvements. The city's willingness to commit its financial resources has proven to be one of the strongest incentives to expediting highway con- struction. • Bill indicated that, with the proper approach, work could begin at this location within two to three years. This will require a very aggressive program to process the paper work (permits, environmental studies, designs, etc.) and to program funds. There are three sensitive areas affecting this project: 7416 WAYZATA BOULEVARD, MINNEAPOLIS, MINNESOTA 56426(614)546-0166 Mr. John Anderson December 27, 1983 Page 2 1. Time for Processing The state is contracting a number of its design projects to consulting engineers because MnDOT's aggressive schedule is overtaxing their exist- ing staff. To process the necessary studies and reports, a constant level of attention will be required on the part of someone. 2. Funding Funding requirements must be clearly identified and properly presented to assure that state and federal money will be there at the right time. The city's financial input must also be coordinated with these external funds. 3. Shakopee By-pass Careful attention must be maintained to insure that decision-makers do not confuse an improvement at this location with programming of the Shakopee by-pass. Both projects must be identified as independant solu- tions to unique problems. As you have requested, we are preparing a Recommended Scope of Work to imple- ment the improvements at TH 169 and TH 1019 as well as the other elements of Shakopee's Downtown Revitalization Plan. Yours truly, WESTWOOD PLANNING & ENGINEERING COMPANY Kenneth W. Anderson, P.E. Vice President KWA/dg 4 RUDY BOSCHWIT.Z COMMITTEE ASSIGNMENTS: MINNESOTA AGRICULTURE BUDGET FOREIGN RELATIONS SMALL BUSINESS 2cnifebState's ,zenate VETERANS AFFAIRS WASHINGTON. D.C. 20510 December 13, 1983 Mr. John Anderson 129 E. First Shakopee, Minnesota 55379 Dear John: Thanks for getting in touch with me about Industrial Development Bonds (IDBs) . With so little long-term financing available, I , too, feel that continued use of IDBs is an effective tool for local govern- ments to further economic growth. Last year' s tax legislation (the Tax Equity and Fiscal Responsibility Act -- TEFRA) placed some restrictions on IDBs. In light of the strong efforts to eliminate IDBs entirely, I think it was the best we could get and I believe these changes still allow the use of IDBs for legitimate purposes. As required by the budget resolution for Fiscal Year 1984 , the Committee on Ways and Means (the tax writing committee of the House of Representatives) reported the revenue-raising portion of a reconciliation bill to the full House in October . This bill (H.R. 4170) would raise taxes and make changes in the Medicare and Social Security Disability programs. There are provisions in H.R. 4170 that I would not support. Particularly, the volume cap of $150 per capita and other restrictions on Industrial Development Bonds (IDBs) . As you may now know, this legislation was not considered by the full House 1-4:--- 6.1..- 9: ..-& ----. -- -L iL_ AAiL -_-____ __ _- , _ , _ ._ December 13, 1983 Page 2 efforts. But I will work to have the fewest restrictions possible placed on IDBs. My first preference would be to have no restrictions on long-term financing. Midwestern states like Minnesota need IDBS as an effective tool for economic development because the Midwest' s economy is not growing strongly on its own like other parts of the country, particularly the sun belt . Another reason I oppose making chan s in current law is because I think we should let the TEFRA c ng have a chance to work. Although the House and Sen a tax bills were not considered before adjournment, such legisl tion y come up early next year . I will be vigilant of moves to imit DBs and make every effort to beat back any such attempts. Again, thank you for cont ct' g me. S 1 , R dy Boschwitz United States Senator RB/sl PROCEEDINGS OF THE BOARD OF ADJUSTMENTS AND APPEALS REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 8, 1983 Chrm. Schmitt called the meeting to order at 7.40 p.m. with Comm. Stoltzman, Perusich and Coller present. Absent were Comm. Rockne, Koehnen and Czaja. Also present were Judi Simac, City Planner; Jeanne Andre, Community Development Director and Cncl. Vierling. The City Admr. arrived later. Coller/Perusich moved to approve the minutes of November 3, 1983 as kept. Motion carried unanimously. PUBLIC HEARING - SCHWEICH CONSTRUCTION VARIANCE REQUEST Coller/Stoltzman moved to open the hearing regarding the request for a variance to allow the construction of an accessory building in the front yard setback. Notion carried-unanimously. The City Planner said the applicant is Schweich Construction who wishes to construct a detached garage in the front yard setback in an R-1 Zone at 2263 Horizon Circle. She went over the considerations and stated staff recommended approval of the variance with two conditions. Discussion followed regarding the topography of the lot. The owner of the lot said the house and proposed location of the garage are situated on a ridge, and the land slopes downward around it. He said if the variance is not granted, the garage would have to be placed lower than the house, and it would be difficult to gain access in bad weather. Chrm. Schmitt asked if there was anyone in the audience who wished to comment on this issue, and there was no response. Perusich/Stoltzman moved to close the hearing. Motion carried unanimously. Perusich/Stoltzman offered Variance Resolution No. 356, allowing for construction of an accessory structure (detached garage) in a front yard setback, and moved its adoption subject to the following conditions: 1. The land surveyor submits proof to the City Engineer that the garage is staked before a Building Permit is issued. 2. The applicant will submit a landscaping plan for City ap- proval which provides natural (shrubs, trees, etc. ) screening not less than five (5) feet in height before a Building Pe3nit is issued. The approved screening plan to be installed before final building inspection for the garage. Motion carried with Comm. Coller opposed because he doesn't agree with the place- ment of the garage on a lot that large. PUBLIC HEARING - SUN WEST, INC. VARIANCE REQUEST Coller/Perusich moved to open the public hearing regarding the request for a variance from lot area per family unit requirement of 4,000 sq. ft. in an R-4 Zone, for Lot 3, Block 1, Minnesota Valley 5th Addition. Motion carried unanimously. Board of ADjustment & December 8, 1983 (( Appeals Page -2- The Comm. Develop. Dir. said that the density for the total development on the one lot will be consistent with zoning standards. However, the developer (Sun West, Inc. ), has proposed to have four individually owned lots, which would make two lots substandards in size. She said she suggested platting just the land under the units individually and having the rest of the land owned in common, but the developer said the proposed purchasers prefer to have individual yards, even though some would be smaller. She said the triangular shaped lot creates a hardship. City Admin. arrived and took his seat at 7:55 P.M. The Community Development Director said that with the variance, the 50 foot frontyard setback will still be met. Discussion followed regarding the previous request for a blanket setback variance for lots in Minnesota Valley 5th & 6th Additions by Sun West, Inc. The Com. Devel. Dir. said that in researching that prior request, she under- stood the variance was denied because of the lack of any site plans and the fact that exact setback variances had not been requested based on the site plan. Chrmn. Schmitt said the past history of this Board is to allow a 10 percent variance. The Comm. Devel. Dir. said one alternative would be to deny the variances and thereby allow the placement of only three units, which would remove some of the land from the applicant and mke the lots larger than usual. Dave Wiggin, the developer's son, said his dad discussed with the City develop- ment of these lots, which were set up for townhomes or apartments. He said they could put an apartment on the lot, at a much higher density. He said this is one lot and he could draw the lot lines real funny to get the required square footage per lot, but they wanted to draw the lot lines straight so it would be clear to purchasers. He said they thought the City would be more concerned with the density total, which has been met. Discussion followed. Chrmn. Schmitt asked if there were any comments from the audience and there was no response. Perusich/Coller offered Variance Resolution No. 355, granting a 1,053 square foot and 1,345 square foot variance from the 4,000 square foot requirements for Lot 3, Block 1, Minnesota Valley 5th Addition (addressed as 2079 West 12th Avenue and 2081 West 12th Avenue, respectively), prior to the consideration of a simple lot split and moved its adoption. Roll Call: Ayes; Perusich, Stoltzman Noes; Schmitt, Colle r Motion failed. Chrm. Schmitt said he is opposed because he doesn't believe a hardship exists. Chrm. Schmitt directed staff to research developments of townhomes and condominiums and consider some alternatives and bring the issue back for the January meeting, to attempt to develop a policy. The Comm. Develop. Dir. said she had found some developers are not following the simple lot split correctly, arra had already determined research was needed on this item. Chrm. Schmitt explained the right of appeal of this decision to City Council by filing a letter of appeal with staff within 7 days of this date. Board of Adjustment December 8, 1983 I & Appeals Page -3- PUBLIC HEARING - NW AMPS d/b/a NEW VECTOR COMMUNICATIONS VARIANCE REQUEST Coller/Perusich moved to open the public hearing regarding the request for a vari- ance to allow the issuance of a building permit on a parcel of property which does not abut a dedicated public right-of-way, in an I-1 Zone. Motion carried unanimously. The Comm. Develop. Dir. went over the considerations and background of the re- quest, highlighting the infrequent access, and recommended approval of the variance with two conditions. Chrm. Schmitt asked if there were any comments from the audience, and there was no response. Perusich/Coller moved to close the public hearing. Motion carried unanimously. Coller/Perusich offered Variance Resolution No. 353, granting a Building Permit to be issued on a parcel of property which does not abut a dedicated public right-of-way, and moved its adoption, subject to the following conditions: 1. Applicant assures that access to the site will be minimal, averaging no more than 12 trips per year once the building is constructed and in operation. 2. Applicant will be responsible to provide upkeep and maintenance of the private road easement such that safe and reasonable access to the parcel from CR16 can be assured. Motion carried unanimously. Coller/Perusich moved to adjourn. Motion carried unanimously. Meeting adjourned at 8:14 p.m. Judi Simac City Planner Diane S. Beuch Recording Secretary t t(rUWAtt Ot5►O61U1V AnAnvrzL, r111V1VL'ou1A DZL;Zrwmn o, 170} Chrm. Schmitt called the meeting to order at 8:14 p.m. with Comm. Coller, Stoltzman and Perusich present. Comm. Czaja arrived later, and Comm. Koehnen and Rockne were absent. Also present were Judi Simac, City Planner; Jeanne Andre, Community Development Director; John K. Anderson, City Admr. ; and Cncl. Vierling. Coller/Stoltzman moved to approve the minutes of November 3, 1983 as kept, with a request that the tape of the minutes be preserved for one year in the City's archives. Motion carried unanimously. PUBLIC HEARING (cont. ) - NW Amps (Now Known as New Vector Communications): Coller/Perusich moved to continue the public hearing regarding the request for a conditional use permit to exceed the height limitation for the construction of a monopole and communications antenna in an I-1 Zone. Motion carried unanimously. Chrmn. Schmitt asked if there were any comments from teh audience. There was no response. The Comm. Develop. Dir. said the applicant, NW Amps which is now doing business as New Vector Communications has resolved the problems which had been encountered and now recommends approval of the request, subject to two conditions. Coller/Stoltzman moved to close the public hearing. Motion carried unanimously. Coller/Stoltzman offered Conditional Use Permit Resolution No. 349, allowing for the height limitation of 45 feet in an I-1 Zone to be exceeded by approximately 122 feet for construction of a monopole and communications antenna, and moved its adoption, subject to the following conditions: 1. Approval by the City Engineer of a drainage plan for stdrm water run-off and the submissiom of an acceptable drai na ge easement made to the City for the total parcel. n --4-- ..1' -- ..........1...7 .............7..1.1.. -.w..v..i. --4- 4-.. 44— T...no Vl 17V^r a.� vvva• u-. .. •.. 2. The applicant will comply with state laws prohibiting the serving of alcoholic beverages to minors. Motion carried unanimously. PUBLIC HEARING - BUNGE CONDITIONAL USE PERMIT RE VEST Coller/Perusich moved to open the public hearing regarding the request to main- tain and raise ducks for a Wild Life Program in an R-1 Zone located on Lot 7, Block 2, Deerview Acres. Motion carried unanimously. The City Planner went over the considerations and said staff recommends continuing the public hearing until the Planning Commission resolves the issue concerning "animal units". Discussion followed regarding the identification of the animal unit equivalent for ducks as 0.02 in the Shakopee Zoning Code, and whether or not that number is a typographical error. Minnesota Pollution Control Agency's (MPCA) animal unit equivalency for ducks is 0.2. Concensus seemed to be that this case should be considered under current code provisions, with any code changes to be considered as a separate issue. Chrm. Schmitt said he thought the City was making too big of a deal about this, and the ducks could just be identified and called "wild" and deal with the Code as it currently is written. Chrm. Schmitt asked if there were any comments from the audience. Donald Bunge, the applicant, said he would be comfortable if the Planning Com- mission approved the application on a short-term basis, and the Commission came out and inspected his operation in June or July. He said he would be happy to have neighbors and wildlife advisor present for questions, and he would make any reasonable recommended changes within 24 hours. He said he does not want to create a problem in the area. A comparison was made to the feeding of ducks which is done by the Shakopee House. The City Admr. said the ducks at the Shakopee House have caused a pollution problem which has caused the City to spend public funds to attempt to correct the problem. Discussion followed between the applicant and the City Engineer regarding drainage matters and the applicant's altering of the channel by placing timbers on one side to reduce erosion, and other improvements made. Discussion ensued regarding the relative merits of vegetation and debris in the channel. The City Engineer said he is uncomfortable with the removal of vegetation from the watercourse, of ducks in an H-i Zone for property located -s, and moved its adoption with the following )r, waste and associated run-off shall be are not injurious to the use of other vicinity. as required by Minnesota Pollution Control :s provided to the City Planner. illowed at a density in accordance with regu- i the City Code, as per the acerage- listed in :d. IT OF FOX RUN ie public hearing regarding the preliminary plat i an R-1 Zone. Motion carried unanimously. se of this hearing is for discussion only, and at this point. She read through the considera- ipers, said he is looking at the overall, long- .nd how it can best be split. He said his immediate .ing permits, with a possible future development of tine the requirements as regards the road easements, said the property to the south is in Prior Lake for 1990. He said there is a road easement which ,go with the proposed development of the Sandlewood now abutting an existing City road easement. preliminary plat, he would like a definition of the minary plat approval expires. requirements. Chrmn. Schmitt said the road needs provide access to both lots. Discussion ensued .ts. The City Engineer said the road system criteria, although the off-set cul-de-sac will radius. He said the road grade also conforms ire any comments from the audience. There was no to apt. nrPl i mi na_ry n1 at. a_nnrnvn.l of the 11 lots- - --- . .- .. ... - �..•..+-�.... a ywljL1y11S vvilu111.7j1V11 t11CClilil�. 1lUl.lUI1 CSI'i'leQ unanimously. RECONSIDERATION OF NEW VECTOR COMMUNICATIONS, INC. /NW AMPS COMPANY: The City Engineer said he has been cr,ttempting to clarify matters regarding drainage involved in the conditions for the approval of the conditional use permit for New Vector Communications , Inc . (AKA NW Amps . Company) . Stoltzman/Perusich moved to reconsider Conditional Use Permit Resolution No. 349, which allows for the height limitation of45 feet inmanopoleZone to communications be exceeded by approximately 122 feet for construction antenna, which had been considered earlier in the meeting. Motion carried uan i mous ly. Engineer regarding one of the Discussion was held on the NWAmps , mconcerns, statingC;approval by the City Engineer of a conditions of approval for NW Amp , water run-off and the submission of cttbelfurther rain- drainage plan for storm for the total parcel which needed age easement made to the City clarified . itional Use Permit ResolutioSement3of,ond10 percent rovide a drainage ea that Perusich/Colley moved to amend shall P ion of the City Attorney condition No . 1 to read, pp is par it is the op in feet of the pa the easement" . Motion carried unanimou of the west slY- 150 al authority to require the City has leg amended approved unanimously• Main motion as TT�vinoN PERMIT: _�...,,+_ the storage Proceedings of the December 8, 1983 Planning Commission Page -5- /D Coller/Perusich moved to amend Conditional Use Permit Resolution No. 350, changing Condition No. 2 of the permit to read: "Lifts shall be stored in area designated on attached map and made an official part of Conditional Use Permit Resolutien No. 350. The area shall not be graded or filled and no live trees except for diseased Elms, shall be removed. Boat lifts shall be transported to and from the storage area in a manner to avoid damage to existing vegetation and topography. The storage site shall not create a visual nuisance to adjacent property or public roadways. Changes in the storage area shall be made only upon re- view and approval by the Planning Commission." and changing Condition No. 6 of the permit to read: "The applicant's sales for the three month season shall not exceed 75 boat lifts. The applicant will provide sales receipts to the City, documenting the date and total number of sales for the most recently completed tax year at the time of conditional use permit renewal and review". Motion carried unanimously. Main motion as amended approved unanimously. DISCUSSION - SQUARE FOOTAGE STANDARDS FOR NON-CONFORMING USE: The Comm. Devel. Dir. stated she had been approached by Ray Effertz as to the potential of platting existing parcels and the square footage which would be required for an existing non-conforming multi-family use in an R-2 (Urban Residential) Zone. She recommended looking at the broader issue in terms of infill development between Fillmore and Dakota/4th & 7th Avenues, as far as a possible extension of 6th Avenue. She said the applicant has just inquired what he could possibly do and is in no real hurry for development. Discussion followed covering various alternatives. Comm. Czaja arrived and took his seat at 9:53 P.m. Colle r/Perusich moved to direct staff to review and prepare a concept plan for alternative development schemes for land bounded by Fillmore, 4th, Dakota and 7th Avenues; said plan to be submitted to Planning Commission for consideration prior to making a determination on density requirements for Mr. Effertz' existing non-conforming use at 609 Market street. Motion carried with Comm. Czaja ab- staining because of missing part of the discussion. DISCUSSION -DOWNTOWN DEVELOPMENT OBJECTIVES: Dan Steil, Chairman of the Downtown Ad Hoc Committee opened discussion of the downtown development objectives provided to the Planning Commission for comments. He said that his committee surveyed 100 of the members of the downtown core area and the majority said they thought something needed to be deone and the majority said they wanted to help. Therefore, the Downtown Committee feels they have some real support for a downtown redevelopment project. Discussion ensued regarding possible areas of funding and traffic possibilities. Chrm. Schmitt suggested the Dcwntown Development Committee share the summary over-view figures from their survey at the December 27, 1983 meeting. The City Engineer said that MinnDOT had a favorable reaction to these development ideas. Proceedings of the December 8, 1983 Planning Commission Page -6- DISCUSSION - REZONING OF A 40-ACRE PARCEL BY PRAHMCOLL PROPERTIES: Discussion was held on an informal inquiry to the prospects of rezoning a 40 acre parcel lying So. of 4th Ave. , E. of Co. Rd. 17; W. of Co. Rd. 83 and No. of Co. Rd. 16 in Sec. 5-115-22. This parcel is currently zoned R-4 (Multi- family REsidential). The applicant, Elmer Prahm, said he only needs 5 acres for the proposed develop- ment, but is buying 20 acres with an option to purchase an additional 20 acres at a later date. He said he could request the whole 40 acres be rezoned or just the front 20 acres whichever appeared to be more desirable for all concerned. The City Engineer said there will be a collector street right down the utility corridor so if the north 20 acres along 4th Avenue was rezoned, the south 20 acres would still be accessible. Consensus was that as long as the parcel is adjacent to three different zones, there is a tremendous amount of flexibility, and it wouldn't be a problem to re-zone to B-2 or I-1, to accomodate a proposed ballroom facility. DISCLESION - SANITARY SEWER AMENDMENT TO COMP PLAN Coller/ Czaja moved to remove from the table consideration of the sanitary sewer chapter as an amendment to the comprehensive plan. Motion carried unanimously. Czaja/Coller moved to defer discussion of the sanitary sewer amendment to the Comprehensive Plan until such time as it is re-introduced by staff. Motion carried unanimously. DISCISSION - ST. FRANCIS ON-STREET PARKING PLAN The Comm. Develop. Dir. reported that the City Council directed staff to send a letter to St. Francis Hospital and Scott County asking them to direct their em- ployees not to park on the streets, and to say that license numbers will be checked for compliance. The City would consider signing the area for a 2 hour limited parking if there was not employee compliance in the next six months. Chrm. Schmitt said he was very disappointed in this action, as he didn't believe it would accomplish anything except delay the signing for 6 months. He said as long as there was no enforcment in the directive, it wouldn't accomplish anything. Cncl. Vierling defended the Council by stating a big problem was that there seemed to be no practical way to allow residents and guests to park unrestricted near their own homes. She felt the institutions should take care of their own employees, to keep them from parking on the streets. Chrm. Schmitt also said that as long as the Planning Commission initiated the action of the parking study, he thought the Planning Commission should have seen the results before it was taken to the City Council. DISCISSION - SIGN ORDINANCE The Comm. Develop. Director said she thought a problem exists for non-conforming uses, where a variance would have to be requested for every sign. --7 -__ ---a, a.cliuCb"V wvuiu nave �r than establishing a broader policy. It xplore ways the ordinance could be structured lirectional signs without the need for a ire footage limitations. ious informational and staff follow-up items. December 29, 1983 at 7:00 P.M. , at the Scott lie hearing on the Environmental Impact Study 't site. Motion carried unanimously. Meeting Judi Simac City Planner Diane S. Beuch Recording Secretary Board of Directors President John T. Irving as ociation of Crystal me01 olitan Vice President municipalities Ronald Backes St. Louis Park Past President Mary Anderson Golden Valley TO: AMM Member Cities Directors RE: Proposed AMM Legislative Policy Michael Baldwin Champlin William Barnhart The attached are AMM Minneapolis policy additions and Gary Bastian modifications developed by the standing committees Maplewood and approved by the Board of Directors for consideration Bea Blomquist by the General Membership at the January 31, 1984 meeting. Eagan The policies approved by the membership will be an addendum Jerry Dulgar to the already adopted 1983-84 legislative policy and be Anoka Laura Fraser effective for lobbying in the 1984 Legislative Session. Lake Elmo We look forward to your attendance at the January 31st. James Miller as you help shape the legislative policies which are so important Minnetonka to cities within the 7-County Metropolitan Area. Hannah Mullan St. Paul Park Neil W. Peterson Sincerely, Bloomington Eldon Reinke Shakopeeo T. Irving, President James Scheibe) As ociation of Metropolitan Municipalities St. Paul Mary Schweiger St. Paul I Jackie Slater Minneapolis James Spore Burnsville Robert Sundland St.Anthony Robert Thistle Coon Rapids Executive Director Vern Peterson 183 university avenue east, st. paul, minnesota 55101 (612) 227-5600 �r I MUNICIPAL REVENUES AND TAXATION I-C-2 LOCAL GOVERNMENT AID FUNDING (New Policy) The 1983 Legislature modified the LGA formula in a manner which causes some redistribution of the funds based on the relationship of need expressed as a Local Revenue Base and effort expressed as the equivalent of ten mills times the unit equalized assessed value. The major change to accomplish this goal was elimination of the grandfather clause. To restrict cities from losing too much too fast a limited loss of the equivalent of three quarters of one mill times the units equalized assessed value was established and funded. However, based on current data the total funding for 1984 aids fell $3.5 million. short which caused 318 cities to receive less than anticipated and all of those cities which would have lost the limit to lose additional funds. In many cases, these loses were significant. The pro rata reduction formula in past years has been applied to all cities after maximums, minimums, and other limitations were applied. For 1984, the pro rata brmula was applied to the preliminary aid (Local Revenue Base minus 10 mills times equalized assessed value). The result was that instead of a 1.3% cut for all cities, the preliminary aid was reduced by nearly 20% to yield the $3.5 million. Recently, the Governor, Legislative leadership, and the Tax Committee chairs have indicated they will push for an added $3.5 million for LGA to restore the pro rata cuts. Cities will have to adjust there 1985 levy limits if a levy was made for the certified shortfall in 1984. Finally, the 1984 legislature will have to confirm full funding or pro rata reduction for 1985. THE AMM URGES THE LEGISLATURE TO RESTORE THE $3.5 MILLION DOLLAR SHORTFALL IN 1984 LGA TO ACHIEVE FULL FUNDING OF THE FORMULA AS INTENDED BY THE 1983 LEGISLATION. FURTHER, WE URGE THAT FULL FUNDING FOR 1985 BE INSURED. I-E-2 SALES RATIO EQUALIZATION (Policy Modification) Whereas, taxing units in the seven-county metropolitan area are subject (1) to certain area-wide levies and (2) to Fiscal Disparity allocations, it is necessary to ensure tax equalization among these various tax units. Therefore, p6,:Rg1ER7 THE LEGISLATURE SHOULD DEVELOP LEGISLATION TO ENSURE THAT SALES RATIO STUDIES AND CALCULATIONS USED IN VARIOUS AID FORMULAS CONSIDER ALL FACTORS OF SALES INCLUDING BUT NOT LIMITED TO TERMS OF FINANCING AND ADJUSTMENTS FOR INFLATION OCCURING BETWEEN THE ASSESSMENT AND SALES DATES. ,AVB-BE-Aee9RAFE-A6-`P6-AeT9AB 37HIB9-4W ee-eF-44i4PE441Ks 1 AND REQUIRING THAT THE COMMISSIONER OF REVENUE SHALL MAKE AGGREGATE INCREASES IN THOSE CITIES BELOW 90%. ALL COSTS INCURRED BY THE COMMISSIONER SHALL BE PAID BY THE ASSESSING JURISDICTION. THE SALES RATIO DETERMINATION FOR THESE PURPOSES TO BE MADE ON THE BASIS OF A 12-MONTH PERIOD SAMPLE, BEGINNING NO MORE THAN 18 MONTHS BEFORE THE ASSESSMENT DATE. p,ENABEy -BHB-Pe-:EHHBR&Np-:ENAL-eSRAeIBS-:EN-SABBs-RAf:Ee-BAfA-AZv�eALeEf:6APIeNS, THE AMM OBJECTS TO SALES RATIO BEING USED AS A BASIS FOR PENALTY OR BONUS OF STATE AID FUNDIS. 2 NI UV.LUt7 1 CT61V11C&.L I!11151 "1111111a1b vuasi viv..,. +..v has advertized for entities to apply for operation of the rej Channel 6 with a January 1984 deadline. Legislation is pendi creates a Metropolitan Channel 6 Boargl tv be appointed by the Metropolitan Council and operated in much the same manor as thi Metropolitan Commissions. The council would retain capital and budget review. The Metropolitan Council Cable Task Force has st the legislation and recommended that the Iletropolitan Council api the Channel 6 operating agency in the interim until the Zegislati enacted. Additionally the Task Force has recommended that the Metropolitan Area C. S. T. s form a commission to study and implement Interconnection of the various cable systems. Finally the Ifetropol Council has announced its intention to seek state designation to ove the development of regional cable TV Channel 6. The AMM has several major concerns with the Metropolitan ti Council should J ment . The council is a planning Operating ared coordinating °�� as wn� aase capital budget not become an operating agency. P control with appointing authority and policy development input would mal it an operating entity. Acting in the interim may become permanent if legislation is not enacted. The timing is such that viable alternatives have not been investigated ST'smainly h as a commission of cable corlrl7issions, At concerned with franchising and construct"o. this time most CST's a S' of the individual systems and setting up local non-profit public access corporations for the local systems. At this time there is an ever growing wealth of knowledge concerning all facets of cable in the cummunities that far outweigh what exists at the council level. Therefore, ACTIOld ON OMAMV rART,F BOARD TO DELAY r ^ AND OF CREATING NON-PROFIT PUBLIC ACCESS CORPORATIO14S TO OVERSEE AND OPERATE ALL TYPES OF LOCAL PUBLIC ACCESS. THE INDIVIDUAL CST COMMISSIONS WILL SOON BE COLLECTING FRANCHISE FEES AND IT IS FELT THAT ENOUGH MONEY WILL BE AVAILABLE TO PROVIDE START UP FUNDING FOR A NON-PROFIT CHANNEL 6 ACCESS CORPORATION. NO STATE MONEY SHOULD BE PROVIDED TO FUND A NON-PROFIT ACCESS CORPORATION. 3. THE AMM ACTIVELY OPPOSES INVOLVEMENT OF THE METROPOLITAN COUNCIL AS Ali OPERATING ENTITY IN THE AREA OF CABLE COMMUNICATIONS. ITS ROLE SHOULD BE ONE OF PLANNING AND RESEARCH. 4. THE AMM FEELS THAT THE MINNESOTA CABLE COMMUNICATIONS BOARD DOES HAVE STATUTORY AUTHORITY TO DESIGNATE A REGIONAL CHANNEL 6 ENTITY. HOWEVER, IF LEGISLATION CREATING SUCH AN ENTITY IS PERSUED, IT SHOULD ESTABLISH A COMMISSION OF CABLE SYSTEMS TERRITORY COMMISSIONS AS THE AGENCY WHICH WOULD BE DESIGNATED TO CREATE A NON-PROFIT PUBLIC ACCESS CORPORATION. 5. FINALLY,THE AMM SUPPORTS THE METROPOLITAN COUNCIL CABLE TASK FORCE REPORT RECOMMENDATION THAT A COMMISSION OF CABLE SERVICE TERRITORY COMMISSIONS BE ESTABLISHED TO FACILITATE THE ULTIMATE OVERALL INTER- CONNECTION OF THE VARIOUS CABLE SYSTEMS IN THE METROPOLITAN AREA. II-G OPPOSE STATE OR METROPOLITAN LICENSING OF GENERAL TRADE CONTRACTORS Licensing of general trade contractors and various other activities has long been a local prerogative, and the mechanism for license review, issuance, and enforcement is already in place. The primary reason that local licensing has been successful and, therefore,maintained at the local level, is that inspection and enforcement personnel reside at the local level, know the area and activities, and are familiar with local ordinance and restrictions, thus providing better and faster enforcement . Suggestions have been made to form a statewide or metropolitan wide licensing authority and split the revenue among the licensing agency state and various municipalities with the municipalities maintaining enforcement tasks. It is questionable under this arrangement , if either the state agency or municipalities would have enough funds to accomplish the respective tasks. In these times of economic stress -fep-beth-the-state aad-leea�-aas it does not seem logical to increase state participation in an area that has and is being handled effectively at the local level. Therefore, THE AMM STRAONGLY OPPOSES STATE OR METROPOLI^1AN TAKEOVER OF GENERAL TRADE CONTRACTOR AND OTHER ASSOCIATED TRADE CONTRACTOR LICENSING. 4 I THE AMM UYYUSr;� MUUlrluli'11Vll yr lnr, "A%JLL 4 i . ---- T-2 GENERAL PERA BENEFIT INCREASES AND FUNDING ANY INCREASES IN PERA BENEFITS SHOULD BE GRANTED ONLY TO THE EXTENT THAT PROPOSED CONTRIBUTIONS AND CURRENT RESERVES ARE SUFFICIENT TO FULLY FUND THE INCREASES IN THE OPINION OF ONE OR MORE RECOGNIZED PENSION ACTUARIES WHO ARE INDEPENDENT OF THE PERA ORGANIZATION. ANY INCREASES IN PERA GENERAL FUND BENEFITS ENACTED SUBSEQUENT TO 1973, INCLUDING ANY RESULTING DEFICITS, SHOULD BE FINANCED BY MATCHING CONTRIBUTIONS, SHARED EQUALLY BE EMPLOYEES AND PUBLIC EMPLOYERS, OVER A PERIOD NOT TO EXCEED 30 YEARS. ANY INCREASES IN BENEFITS UNDER THE PERA POLICE AND FIRE FUND, INCLUDING ANY RESULTING DEFICITS, SHOULD BE FINANCED 50 PERCENT BY EMPLOYERS AND 50 PERCENT BY EMPLOYEES, OVER THE SAME AMORTIZATION PERIOD. ANY BENEFIT INCREASE OR CONTRIBUTION REDUCTIONS PERMITTED BY EXCESS RESERVES OR EXCESSIVE CURRENT CONTRIBUTIONS OR COMBINATIONS OF THE TWO SHOULD BE OF SUCH AMOUNTS AS TO BENEFIT THE EMPLOYER AND EMPLOYEE EQUALLY AS A PERCENTAGE OF OVERALL EMPLOYEE SALARY. T-3 EARLY RETIREMENT Devices to promote early retirement, like the proposed rule of 85 (75 for police) are a very blunt instrument for cutting budgets or weeding out dead wood. To the extent that they encourage basic plan members to retire, they arguably benefit the PERA fund by freezing the deficit . However, replacement of basic plan members with coordinated members at the same salary levels will increase employer retirement contribution costs because contributions to social security and the coordinated plan of PERA substantially exceed required employer contributions to the PERA basic plan for most employees. This differential is an immediate cost to the taxpayers. FOR THESE REASONS AND BECAUSE INCREASING LIFE SPANS SHOULD LEAD TO AN INCREASE IN YEARS OF EMPLOYABILITY, THE AMM OPPOSES THE RULE OF 85 (75 FOR POLICE) AND OTHER PROPOSALS TO ENCOURAGE EARLIER RETIREMENT BY PUBLIC EMPLOYEES. 5 T-4 RETIREE HEALTH INSURANCE Among all the proposals for benefit increases, the one that most threatens the financial soundness of PERA and other Minnesota public pension funds, is the proposal to provide health insurance to retirees paid from the pension fund. Full payment would commit the taxpayers to an open ended promise to pay a cost that is escalating at the rate of 15% to 20% per year even in low inflation years. Partial payment would provide a foot-in-the-door for full payment . Either would hamper efforts to control health care costs by making the recipient responsible for a significant portion of charges to encourage thrifty use. IN ORDER TO AVOID RECURRING PROBLEMS SIMILAR TO THOSE EXPERIENCED BY THE FEDERAL GOVERNMENT IN ITS PENSION PROGRAMS, THE AMM OPPOSES PAYMENT OF HEALTH CARE COSTS FOR RETIREES FROM THE PERA FUND. T-5 EXCESS EMPLOYER CONTRIBUTIONS SINCE THE EQUAL MATCHING EMPLOYEE AND EMPLOYER CONTRIBUTIONS TO THE COORDINATED PLAN WITHIN PERA ARE SUFFICIENT TO FINANCE THE PRESENT BENEFITS AND LIQUIDATE THE EXISTING DEFICIT IN LESS THAN 30 YEARS, THE EMPLOYER' S ADDITIONAL Jj% OF SALARY CONTRIBUTIONS SHOULD BE ABOLISHED. ALL OF THE EMPLOYER' S ADDITIONAL CONTRIBUTIONS OF 21% OF SALARY FOR THE BASIC PLAN SHOULD BE SPECIFICALLY AND EXCLUSIVELY EARMARKED FOR THE REDUCTION OF THE ACTUARIAL DEFICIT IN THE PERA BASIC PLAN AND NOT FOR BENEFIT IMPROVEMENT. T-6 GENERAL RETIREE BENEFITS IF ANY INCREASE IN BENEFITS IS ENACTED FOR PERA RETIREES, THE RESULTING COSTS SHOULD NOT BE PAID FROM THE PERA FUND, BUT RATHER SHOULD BE FINANCED BY A DIRECT APPROPRIATION FROM THE STATE GENERAL FUND. T-7 ACTUARIAL ASSUMPTIONS THE ACTUARIAL ASSUMPTIONS CONCEP14ING THE RATE OF INVESTMENT EARNINGS AND OF SALARY INCREASES SHOULD BE A CONSERVATIVE REFLECTION OF ACTUAL EXPERIENCE. T-8 MINNESOTA POST RETIREMENT INVESTMENT FUND THE AMM SUPPORTS THE CONTINUATION OF THE MINNESOTA POST RETIREMENT INVESTMENT FUND AS A MEANS OF PROVIDING POST-RETIREMENT INCREASES IN THE PENSION BENEFITS OF RETIREES UNDER THE STATE-WIDE PENSIONS FUNDS. THE AMM SUPPORTS STATE FUNDING OF ANY FUND DEFICITS FROM GENERAL FUNDS OR AMORTIZATION OF THE DEFICITS BY CREDITING A REASONABLE PORTION OF EXCESS EARNINGS OVER STATUTORY ASSUMPTIONS TO RETIRE DEFICITS AND PAYMENT OF THE REMAINDER OF EXCESS EARNINGS TO RETIREES AS A COST OF LIVING ADJUSTMENT WITHOUT ESTABLISHMENT OF ANY GUARANTEED ADJUSTMENT. 6 T-9 PENSION FUND PROGRAMS SINCE INTEGRATION OF PENSION FUND ADMINISTRATION MECHANISMS MAY LEAD TO COMBINING THE FUNDS, THE AMM OPPOSES ANY MOVE TO COMBINE ADMINISTRATION OF THE THREE STATE-WIDE PENSION PROGRAMS. T-10 DEFINED CONTRIBUTION Defined contribution plans basically provide that an employee receives that amount that the employee and employer have contributed plus accrued interest at exit from public employment or retirement. The amount can be taken in lump sum or used to provide various anuity arrangements. It provides complete portability and certainty of ownership of the account which cannot be modified by legislative acts. It resolves intergeneration fights and fights between current generation employees as well as forever resolving underfunding questions and ends pressures for political tinkering for various benefit modification. THE AMM SUPPORTS IN CONCEPT A CHANGE IN THE MEANS OF PROVIDING PENSIONS FOR NEW MINNESOTA PUBLIC EMPLOYEES FROM THE PRESENT DEFINED BENEFIT TYPE PLANS TO A SINGLE DEFINED CONTRIBUTION PLAN. CURRENT EMPLOYEES SHOULD BE GIVEN THE OPTION TO TRANSFER INTO THE NEW PLAN. HOWEVER, THE AMM WILL OPPOSE ANY SUCH LEGISLATION WHICH DOES NOT CONTAIN A CLEAR COMMITMENT BY THE STATE TO FUND ANY DEFICIT CREATED IN PRESENTLY EXISTING DEFINED BENEFIT PLANS RESULTING FROM THE TERMINATION OF THE ENTRY OF NEW MEMBERS, AND A MUNICIPAL CONTRIBUTION RATE THAT IS AS LOW OR LOWER THAN EMPLOYER CONTRIBUTION RATES TO EXISTING PLANS. T-11 INSURANCE REBATE The PERA police and fire fund is now essentially fully funded. Furthermore, the employer (taxpayers) through payment of more than 50 percent of contributions to this fund is creating a surplus not needed for pension purposes. Therefore, THE LEGISLATURE SHOULD AMEND THE PRESENT PROVISION ON DISBURSEMENT OF THE TWO PERCENT TAX ON AUTOMOBILE CASUALTY INSURANCE TO ALLOW EXPENDITURES BY THE RECIPIENT POLITICAL SUBDIVISION OF ANY EXCESS OVER THE EMPLOYER' S SHARE OF POLICE RETIREMENT COSTS FOR ANY POLICE DEPARTMENT PURPOSE INSTEAD OF REQUIRING PAYMENT TO THE PERA POLICE AND FIRE FUND. SINCE THE PERA POLICE AND FIRE FUND HAS NOW ESSENTIALLY ACHIEVED FULL FUNDING, EMPLOYERS' AND EMPLOYEES' CONTRIBUTIONS SHOULD BE REDUCED TO AN AMOUNT SUFFICIENT TO PAY NORMAL COSTS ON AN EQUAL SHARE BASIS. T-12 CONTRIBUTION SAVINGS ANY DECREASE IN CONTRIBUTIONS BY LOCAL UNITS DUE TO DEFICIT REDUCTIONS OR PROGRAM CHANGES SHOULD ACCRUE TO THE LOCAL UNIT. 7 II-U CONTRACT QUOTE AND BID (New Policy) The 1983 legislature modified the contract bidding law by increasing the thresholds from $10,000 to $15, 000 for which it is necessary to advertize for competitive sealed bids. The other thresholds for multiple quotes were also increased. However, a floor amendment removed language from the smallest category that required two quotes 'as far as practicable' . Thus, in theory, a city might be required to obtain and file two quotes for purchases such as a light bulb, etc. THE AMM RECOMMENDS THAT THE LEGISLATURE REINSTATE THE ' AS FAR AS PRACTICABLE' LANGUAGE TO THE SMALLEST CONTRACT CATAGORY AND IF NECESSARY REDUCE THAT CATAGORY TO ZERO TO $5,000 AND CHANGE THE SECOND CONTRACT CATAGORY REQUIRING TWO OR MORE COMPETITIVE QUOTES TO $5, 000 TO $15,000. II-V ZONING AND SUBDIVISION FILING REQUIREMENTS (New Policy) The law was modified two3ears ago to require any zoning change or variance as well as subdivision approval to be recorded with the appropriate county agency. Subdivision regulations and plats have to do with legal descriptions of property and may be justifiable actions for recording. However, zoning along with comprehensive plans are much more flexible and changing documents specifying uses in more general terms and size or locational issues in more specific terms. Zoning issues may range from the location and height of a fence to changing a zone classification for literally hundreds of specific properties. The sheer volume and cost of paper work at both the local and county level, is not warrented since these issues and decisions are available already at the local level and are not legally appropriate parts of deeds and titles. Finally, this law was initially changed by a separately signed bill passed in 1983 except that a latter revisors bill making changes to many areas of law inadvertently carried the old language. Since it passed later, it superceded the first bill and returned the law to its pie 1983 status. THE AMM URGES THE LEGISLATURE TO REPASS THE LAW WHICH ELIMINATES THE NEED TO FILE AND RECORD ZONING MODIFICATIONS WITH THE COUNTY. 8 II-W TORT LIABILITY LIMITS (New Policy) During the 1983 legislative session, Tort liability limits for local governments were increased from $100, 000/$300,000 to $200,000/$600,000 as of August 1, 1984. Limits for Hazardous Waste disposal claims are $300, 000/$600, 000 and will be $400, 000/$1,200, 000 effective August 1, 1984. During these 'discussions, the Governors office expressed a desire to remove Tort liability limits altogether. If done, this could have a critical and disaster.ous effect on city financing and property taxes. The cost of providing insurance for unlimited liability would be prohibitive and cause a long term unnecessary major property tax increase. Also, if a major claim were to be filed and supported through the judicial system for a sum far in excess of what might be considered reasonable, a local jurisdiction could literally be driven to financial ruin with the taxpayers becomming liable for hugh property tax payments. Unlike a private sector business, a city cannot merely declare bankruptcy and cease to exist . THE AMM CONSIDERS THE CURRENT TORT LIABILITY LIMITS ADEQUATE TO e A. CiT .NT A*T%7 T3UAenTaAUT.-V rT.ATw ANT) THEREFORE URGES THE LEGISLATURE III HOUSING I i j POLICY III-IINCOME LEVELS GOVERNMENT ASSISTED HOUSING Housing assistance programs, which have traditionally benefitted lower income families . now appear to assist families of higher incomes. Historically, government involvement in housing was based on a substantiated need to provide housing assistance to lo=wer income families (80 percent of median income or below). Primary responsibility for funding rested with the federal government. State and local units of government, in an effort to provide housing, have broadened the eligibility of their programs. This has resulted in a shift where lower income families are no longer being the primary target or beneficiary of housing assistance programs. Therefore the A11111 believes that: -STATE AND LOCAL HOUSING ASSISTANCE PROGRAMS SHOULD ADDRESS THE NEEDS OF LOWER INCO'JE FAMILIES. -STATE AND LOCAL UNITS OF GOVER_v!ENT SHOULD REEVALUATE THEIR HOUSING ASSISTANCE PROGRAMS TO ENSURE THAT THE PROGRAMS ARE MEETING THEIR ORIGINAL LEGISLATIVE INTENT. -THE LEGISLATURE SHOULD NOT BROADEN CURRENT HOUSING ASSISTED PROGRAMS UNTIL IT HAS FOUND THAT THE HOUSING NEEDS OF LOWER INCOME FA11.1ILIES HAVE BEEN SUFFICIENTLY SATISFIED. 10 IV METROPOLITAN AREA ISSUES & CONCERNS rHILISOPHY WITH RESPECT TO METROPOLITAN GOVERNMENTAL AGENCIES The source of all governmental power resides with the people . The purpose of government is to identify and meet the needs of the governed. °,eeds of the people should be met with a minimum of involvement on the part of governing units. The degree of involvement should be that necessary to solve the Because they are closer to the people, '- local problem. are generaliv moRt. c,,;+„a _ _ £oVern i n �,�,a; THE 1`RIMARY AND ._PREDOMINATE PURPOSES OF THE METROPOLITAN COUNCIL AND METROPOLITAN COMMISSIONS SHOULD BE TO COORDINATE THE PLANNING AND DEVELOPMENT OF -THE METROPOLITAN AREA: TO PROVIDE WITHOUT NEEDLESS DUPLICATION THOSE AREA WIDE SERVICES WHICH ARE BEYOND THE CAPABILITY OF LOCAL GOVERNMENTAL UNITS TO PROVIDE INDIVIDUALLY AND JOINTLY: TO PROVIDE AREA WIDE PLANNING WHERE NECESSARY WITH COOPERATION OF LOCAL GOVERNMENTAL UNITS: AND TO FULFILL THE REGIONAL REVIEW RESPONSIBILITIES FOR GRANTS AND LOANS AS DIRECTED BY THE STATE AND FEDERAL GOVERNMENT. 12 rVL11Va i •—Y Vai YJali41\ V11 Vl 041111LVrVYiAZ%L1 V1LlJLa11aL.1L111V11 rV111'/1LU There is a natural tendency of any organization to seek more authority in both breadth and depth; therefore, increased authority to the Council and its Commissions should contain carefully considered specific direction. B-1 AGTIVITY-MUST-HAVE-PROVEN-NEED ACTIVITIES WHICH ARE NOT MANDATED BY FEDERAL OR STATE GOVERNMENT BUT MAY BE UNDERTAKEN THROUGH USE OF GRANT MONEY SHOULD NOT BE PURSUED MERELY BECAUSE MONEY IS AVAIL- ABLE UNLESS THERE IS A NEED THAT MUST BE SATISFIED FOR THE PEOPLE OF THE METROPOLIRAN AREA AND THEN SHOULD BE PURSUED ONLY AFTER A THOROUGH EVALUATION TO DETERMINE WHAT ADDITIONAL LOCAL OR STATE EXPENDITURES ARE NECESSARY TO COMPLETE THE ACTIVITY, REACH TO THE FINDINGS OR IMPLEMENT A PROGRAM. THE LEGISLATURE, IN GRANTING THE METROPOLITAN COUNCIL ADDITIONAL AUTHORITY TO UNDERTAKE AN ACTIVITY, SHOULD SPECIFICALLY STATE THE AUTHORITY BEING GRANTED AND NOT INCLUDE GENERAL LEGISLA^1IVE LANGUAGE SUCH AS. . . "INCLUDING BUT NOT LIMITED TO SUCH MATTERS AS. . . 11 ANY EXPANSION OR EXTENSION OF AUTHORITY SHOULD BE CONSIDERED ONLY WHEN AT LEAST ONE OF THE FOLLOWING CONDITIONS EXISTS: -THE SERVICE, FUNCTION, OR ACTIVITY HAS BEEN SHOWN TO BE NEEDED AND IT CAN BE DEMONSTRATED THAT IT CANNOT BE EFFECTIVELY OR EFFICIENTLY PROVIDED OR ADMINISTERED THROUGH EXISTING GENERAL PURPOSE UNITS OF GOVERNMENT. -INTERVENTION ON A REGIONAL BASIS IS NEEDED FOR PROTECTION OF THE REGIONAL INVESTMENT IN THE METROPOLITAN PHYSICAL SERVICE SYSTEMS. -THE SERVICE FUNCTION OR ACTIVITY IS MANDATED BY THE FEDERAL GOVERNMENT. $-S---REVIEW-HSE- TI�e-tree-e€-tke-A-9g-e�-s�x�}1a�-�e�a�ew-att�ke��ty-by-tie �P�r3Ai�All�i�ii—�'Aiax►all—A3aAuld_1ac1_limitod_tc_3udariace_t3ac POLICY IV-C STRUCTURES, PLANNING, IMPLEMENTATION AND FUNDING OF METROPOLITAN SERVICES A14D PROGRAMS The Metropolitan Council was established by the Legislature in 1967 to coordinate "the planning and development" of the Metropolitan Area. The Council , as initially established, was mostly advisory but was given some direct authority and responsibility for regional policy development and coordination in the areas of wastewater treatment and dis- posal , transportation and airports. The Council was given limited approval authority for development proposals which were of metropolitan (regional) significance. The Council, in its infancy, was given no direct operational authority and instead the Legislature created two new Metropolitan Commissions (MWCC and MTC) and restructured the MAC to actually operate and provide those services. In subsequent sessions of the Legislature, the Metropolitan Council' s authority and responsibility was expanded to include regional parks and open space, solid waste, regional review authority over certain types of federal grant applications(formerly A-95) , approval authority over controlled access highways and approval authority over certain elements (airports, transportation, parks and open space, and sewers) of local comprehensive plans. In each of these cases, however the Council was not given operational or implementation authority. There was one exception to this general division of responsibility in that the Council was given regional HRA operational authority but the Council can only operate this authority in any given city at the request of that city. The funding for the Metropolitan Council and Commissions and their programs has also evolved over the period of time and is a mixture of property taxes, user fees and state and federal grants. However, except for user fees, the Legislature has retained control over the maximum tax rates and the metro agencies cannot adjust these rates upward. The Legislature also retains control over grants thru its biennial appropriation process. Based on this background and experience, the AMM believes: C-1 POLICY PLANNING - POLICY IMPLEMENTATION THE HISTORIC LEGISLATIVE INTENT CONCERNING SEPARATION OF RESPONSIBILITY FOR 14ETROPOLITAN (REGIONAL) POLICY PLANNING AND POLICY IMPLEMENTATION SHOULD BE REAFFIRMED. I .E. THE METROPOLITAN COUNCIL BE A PLANNING AND COORDINATING BODY AND REGIONAL PROGRAM IMPLEMENTATION AND OPERATIONS BE CARRIED OUT THROUGH THE EXISTING METROPOLITAN COMMISSIONS AND/OR GENERAL PURPOSE UNITS OF LOCAL GOVERNMENT. 14 C-2 METROPOLITAN STRUCTURE AND STRUCTURAL RELATIONSHIP THE EXISTING STRUCTURE OF METROPOLITAN GOVERNANCE THAT HAS EVOLVED OVER THE LAST 16 YEARS IS BASICALLY SATISFACTORY. THE STRUCTURE ISNOT UNIFORM AND FUNCTION HAS DETERMINED FORM RATHER THAN FORM DETERMINING FUNCTION. FOR EXAMPLE, THE RELATIONSHIP BETWEEN THE METROPOLITAN COUNCIL AND THE MTC AND THE MWCC IS QUITE DIFFERENT THAN THE RELATIONSHIP BETWEEN THE METROPOLITAN COUNCIL AND MAC AND THE MPOSC AND THE AMM BELIEVES NO MAJOR CHANGES ARE NECESSARY. THE AMM WOULD SUPPORT THREE MINOR BUT SIGNIFICANT CHANGES WHICH SHOULD HELP TO PROVIDE MORE EFFECTIVE COMMUNICATION AND COORDINATION BETWEEN THE METROPOLITAN COUNCIL AND THE COMMISSIONS. -THE CHAIRPERSONS OF THESE COMMISSIONS SHOULD BE APPOINTED BY THE METROPOLITAN COUNCIL INSTEAD OF THE GOVERNOR. -THE METROPOLITAN COUNCIL SHOULD BE REQUIRED TO REVIEW AND PROVIDE WRITTEN COMMENTS WITH RESPECT TO THE ANNUAL OPERATING BUDGETS OF THE MTC AND MWCC. SUCH COMMENTS SHOULD BE MADE AVAILABLE TO THE PUBLIC. -CHANGES IN USER FEE RATES ESTABLISHED BY THE MTC AND MWCC WOULD BE SUBJECT TO APPROVAL BY THE MET COUNCIL AND ONLY THEN AFTER A PROPERLY NOTICED PUBLIC HEARING. C-3 FUNDING FOR REGIONALLY PROVIDED SERVICES THERE IS NO NEED FOR A SINGLE UNIFORM REVENUE SOURCE TO PAY FOR REGIONAL SERVICES AND THE EXISTING MIXED SOURCES OF REGIONAL REVENUES ARE SA`1'ISFACTORY AND ADEQUATE. I .E. A COMBINATION OF USER FEES, STATE AND FEDERAL APPROPRIATES AND PROPERTY TAXES. THE LEGISLATURE SHOULD RETAIN CONTROL OF THE MAXIMUM TAX RATES AND DIRECT APPROPRIATIONS . USER FEE RATES SHOULD BE DETERMINED WITHIN THE REGION JUST AS THEY ARE CURRENTLY AND AS MODIFIED BY C-2 ABOVE. USER FEE RATES T 17 MTTT.T YUL UX 1v-r 1:111\17L'Iwin i+.+i++• Presidental Executive Order No. 12372 as amended by Executive Order No. 12416 eliminates the Federal A-95 Review Process and authorizes each state to establish its own process. Minnesota Sessions Laws 1983, Chapter 289, Section 49 authorized the State Planning Agency to adopt a state process. Such review and state processes must be recogni2ed by the Federal Agencies. The State Intergovernmental Review of Federal Programs Process should be consistent with the following prinicples and concepts: F-1 GUIDELINES FOR STATE PROCESS THE STATE PROCESS (PROCEDURE) SHOULD BE APPLICABLE AND CONSISTENT ON A STATEWIDE BASIS AND CRITERIA SHOULD BE DEVELOPED TO DETERMINE WHICH FEDERAL PROGRAMS, PROPOSALS AND PROJECTS WILL BE SUBJECT TO THE INTER- GOVERNMENTAL REVIEW PROCESS. PROGRAMS AND PROJECTS SHOULD NOT BE ADDED OR DELECTED FROM THE LIST WITHOUT PROPER NOTICE. F-2 REGIONAL REVIEW AGENCY THE REGIONAL AGENCIES REVIEW AUTHORITY, SHOULD BE LIMITED TO JUIIING THE PROGRAMS, PROPOSALS, PROJECTS CONSISTENCY WITH REGIONAL PLANS, GOALS AND POLICIES. NO PREFERENCE OR PRIORITY SHOULD BE GIVEN TO PROJECTS, PROGRAMS OR PROPOSALS WHICH EXCEED THE REGIONAL OR STATE REQUIREMENTS AS OPPOSED TO THOSE PROJECTS, PROGRAMS OR PROPOSALS WHICH MEET THE REGIONAL OR STATE REQUIREMENTS. EACH PROGRAM, PROJECT, PROPOSAL SHOULD BE REVIEWED PRIMARILY ON ITS OWN MERITS AND THE REGIONAL REVIEWING AGENCY SHOULD DOCUMENT ITS REASONS FOR CONSIDERING FACTORS NOT DIRECTLY RELATED TO THE SUBJECT MATTER OF THE PROGRAM, PROJECT, PROPOSAL. F-3 NOTIFICATION REQUIREMENTS NOTIFICATION REQUIREMENTS OF THE PREVIOUS FEDERAL A-95 REVIEW PROCEDURE SHOULD BE INCORPORATED INTO THE POLICY IV-I HAZARDOUS WASTE MANAGEMENT The problem of regulating, controlling and disposing of hazardous materials in an environmentally sound manner is one of the major issues of this decade both nationally and locally. Major state legislation addressing this issue was enacted in 1980, 81, 82 and 83. These legislative acts, as passed, responded to nearly all the concerns and issues raised by the AMM and we commend the legislature for its concern. The comulative affect of the legislation was the establishment of an on-going management and control system for the handling and disposal of hazardous materials where responsibility is centralized at the state level but requires the cooperation and support of all levels of government . The AMM does not perceive the need for additional legislation or major changes to existing legislation at the present time. However, any future legislative proposal that may be considered should enhance and not dimish emphasis on the following principles: I-1 EFFECTIVE PLANNING PARTIES OR AGENCIES WHO GENERAL HAZARDOUS WASTES SHOULD BE INVOLVED IN ALL PHASES OF PLANNING AND IMPLEMENTING THE MANAGEMENT AND DISPOSAL SYSTEM. I-2 ABATEMENT-REDUCTION-RESOURCE RECOVERY GENERATORS SHOULD BE ENCOURAGED TO MODIFY THEIR PRODUCTION PROCESSES TO RE-USE, RECOVER/RECYCLE AS MUCH HAZARDOUS WASTE AS POSSIBLE AND TO USE LESS HAZARDOUS RAW MATERIALS IN THEIR MANUFACTURING PROCESS. ENCOURAGEMENT COULD BE GIVEN THRU INCENTIVES/ DISCINCENTIVIES. I-3 HANDLING, STORAGE, DISPOSAL ALL PARTIES INVOLVED IN THE "HAZARDOUS WASTE STREAM" (FROM GENERATION TO DISPOSAL) MUST BE REQUIRED TO HAliDLE WASTE IN A MANNER THAT WILL ASSURE THAT THESE WASTES ARE PROPERLY IDENTIFIED, COLLECTED, TREATED, TRANSPORTED, ETC. AND ULTIMATELY DISPOSED OF IN A SAFE MANNER. I-4 PRIVATE OWNERSHIP THE PRIVATE SECTOR SHOULD BE ENCOURAGED TO OWN, OPERATE END MANAGE HAZARDOUS WASTE PROCESSING, TREATMENT, STOR- AGE AND DISPOSAL FACILITIES UNDER STRINGENT STATE REGULATION AND LICENSING AND BACKED BY STATE LIABILITY. UNDERGROUND OR IN-GROUND BURIAL OF HAZARDOUS WASTES SHOULD ONLY BE USED AS A LAST RESORT AND IF THIS BECOMES NECESSARY, THE PRIME CRITERIA FOR SITE 17 SELECTION SHOULD BE GEOLOGICAL ACCEPTABILITY AND SAFETY FOR THE PUBLIC. I-5 COMPENSATION-INCENTIVES FOR HOST COMMUNITIES SEE AMM POLICY Q-4 FOR .LISTING OF INCENTIVES AND COMPENSATION WHICH SHOULD BE PROVIDED TO HOST COMMUNITIIES. I-6 EXISTING SITE CLEAN-UP AND LIABILITY THE 11PCA SHOULD BE ENCOURAGED TO PROCEED POST HASTE TO CLEAN- UP AND DECOMTAMINATE THE EXISTING HAZARDOUS WASTE SITES BEFORE THERE IS FURTHER DAMAGE TO PUBLIC HEALTH AND THE ENVIRONMENT. IF A RESPONSIBILE PARTY CAN BE IDENTIFIED, THAT PARTY SHOULD BE LIABLE FOR CLEAN-UP COSTS AND PERSONAL INJURY DAMAGES AS DEFINED IN LAW. IF A RESPONSIBLE PARTY CANNOT BE IDENTIFIED, THEN THE CLEAN-UP SHOULD BE FINANCED BY THE STATE SUPERFUND AND THE LEGISLATORS SHOULD ASSURE THAT THERE ARE ADEQUATE FUNDS TO DO SUCH CLEAN-UP. NOTE TO BOARD MEMBERS: This policy was revised to reflect the passage of the State "Superfund Act" during the 1983 session. Solid Waste Management was made into a separate policy (IV-Q) 18 POLICY IV-N SURFACE WATER MANAGEMENT IN THE METROPOLITAN AREA The Legislature in 1982 adopted a Surface Water Management Act for the 7-county metropolitan area. The Act as passed, addressed most of the concerns raised by the AMM and we do not see the need for major new legislation at this point in time. If the Legislature considers a bill for the balance of the state or if changes are contemplated for the metropolitan area, such legislation should not diminish emphasis on the following principles: THE COST TO LOCAL UNITS OF GOVERNMENT FOR PLANNING AND IMPLEMENTING THIS ACT MUST REMAIN OUTSIDE OF LEVY LIMITS AND ADDITIONAL MANDATES PLACED ON LOCAL UNITS OF GOVERNMENT SHOULD BE FULLY FUNDED BY STATE RAISED REVENUES. A METROPOLITAN AREA WIDE AD VALORUM PROPERTY TAX SHOULD NOT BE ESTABLISHED TO PAY FOR SURFACE WATER MANAGEMENT (PLANNING, PROJECTS, MAINTENANCE) EXCEPT FOR REGIONAL PLANNING OR PROJECTS THAT ARE JUDGED TO BE OF METROPOLITAN SIGNIFICANCE PER M.S. 473. 173. THE AUTHORITIES AND RESPONSIBILITIES ASSIGNED TO THE VARIOUS UNITS AND LEVELS OF GOVERNMENT BY THE 1982 SURFACE WATER MANAGEMENT ACT SEEM TO BE IN GOOD BALANCE AND SHOULD ALLOW FOR EFFECTIVE EFFICIENT MAI4AGEMENT OF SURFACE WATER. THESE AUTHORITIES AND RESPONSIBILITIES SHOULD NOT BE CHANGED UNLESS THE SYSTEM DELINEATED IN THIS ACT PROVES UNWORKABLE. LOCAL UNITS OF GOVERNMENT WITHIN THE 7-COUNTY METROPOLITAN AREA SHOULD BE ELIGIBLE TO PARTICIPATE IN ANY STATE- WIDE SURFACE WATER MANAGEMENT GRANT PROGRAM WHICH MAY BE ESTABLISHED AS PART OF A STATEWIDE PROGRAM. * Underlined portions of this policy are new. NOTETO BOARD ME11BERS: This policy was revised to include the metropolitan area in any state wide act which contains grants to local units of government for surface water management planning and programs. 19 xy� 1) THE AGENCIES WOULD BE REQUIRED AT THE BEGINNING OF EACH LEGISLATIVE BIENNIUM TO IDENTIFY ALL NEW, OR MAJOR REVISIONS TO EXISTING POLICY PLANS THAT HAVE BEEN ADOPTED, THE REASONS FOR ADOPTION AND WHAT BENEFITS WILL BE DERIVED FOR THE REGION FROM SUCH PLANS AND THE ESTIMATED COSTS TO IMPLEMENT SUCH PLANS. 2) AT PERIODIC INTERVALS, THE AGENCIES WOULD HAVE TO REPORT TO AND JUSTIFY TO THE LEGISLATURE THE CONTINUING NEED FOR ALL SUCH POLICY PLANS. 3) UPON PETITION OF A CERTAIN PERCENTAGE OF THE GOVERNING BODIES OF THE LOCAL UNITS OF GOVERNMENT, THE AGENCIES WOULD HAVE TO JUSTIFY THE CONTINUANCE OF ANY POLICY PLAN TO THE LEGISLATURE EXCEPT THOSE POLICY PLANS THAT WERE SPECIFICALLY MANDATED BY THE LEGISLATURE. 4) EACH PROGRAM MUST INCLUDE AN ANNUAL QUANTIFIABLE EVALUATION PROCESS MEASURING GOAL INDICATORS AND COST PER EACH QUANTI- FIABLE UNIT OF MEASURE. C. LEGISLATURE FOCUS THAT THE LEGISLATURE ESTABLISH A POINT OF FOCUS WITHIN THE LEGISLATURE TO ACCOMPLISH P-1 A AND B. THIS COULD BE ACCOMPLISHED BY CREATING EITHER A PERMANENT JOINT COMMISSION ON METROPOLITAN AFFAIRS OR PERMANENT SUBCOM11ITTEES OR DIVISIONS OF THE APPROPRIATE COMMITTEES OF THE HOUSE AND SENATE. ALL LEGISLATION PERTAINING TO THE METROPOLITAN AGENCIES MUST GO TO THIS COMMISSION OR SUBCOMMITTEES IN ADDITION TO THE ACTIVITIES OF P-1 A AND B. P-2 PUBLIC ACCOUNTABILITY While the Association believes there needs to ,be more accountability to the residents of the Metropolitan Area in addition to more legislative accountability, direct election of Metropolitan Council members might result in the Council in effect , becomming a Metropolitan level general purpose operating unit of government . Therefore, the Association recommends that Metropolitan Councilmembers continue to be appointed by the Governor but that the appointment process be modified to allow more public and local official input . THE APPOINTMENT PROCESS FOR METROPOLITAN COUNCILMEMBERS SHOULD BE MODIFIED TO INCLUDE A SPECIFIED FILING PERIOD, GOVERNOR COULD ONLY APPOINT PERSONS WHO HAD FILED, A PUBLIC HEARING IN THE DISTRICT WHERE RESIDENTS COULD MAKE THEIR PREFERENCE KNOWN AND HAVE THE OPPOR^1UNITY TO QUESTION CANDIDATES, A14D THE DATE CERTAIN WHEN THE APPOINTMENT IS TO BE MADE. APPOINTEES WOULD BE SELECTED FROM A LIST CONTAINING NOT LESS THAN TWO OR MORE THAN FIVE NOMINEES PREPARED AND SENT TO THE GOVERNOR WITH APPROVAL OF A MAJORITY OF THE LEGISLATORS WITHIN A COUNCIL DISTRICT. THIS NOMINATION PROCESS WOULD NOT APPLY TO THE CHAIRPERSONS. METROPOLITAN COUNCIL WOULD BE REQUIRED TO FOLLOW THE SAME PROCESS IN APPOINTING MEMBERS TO THE MTC, 2.4WCC AND MPOSC. ELECTED OFFICIALS OF LOCAL UNITS OF GOVERNMENT SHOULD BE ELIGIBLE TO SERVE AS METROPOLITAN CODUCILMEMBERS . NOTE TO BOARD MEMBERS: This is a new policy. POLICY IV-Q. SOLID WASTE MANAGEMENT IN THE MPTROPOLITAN AREA The Waste Management Act of 1980 and amended by the Legis- lature in 1981, 1982 and 1983 clarified and redefined the roles and responsibilities of various levels of government with respect to managing the solid waste stream within the 7-county metropolitan area. The solid waste system in place in the 7-county area as a result of those legis- lative actions is basically a three-tiered system whereby cities control and regulate collection; counties are responsible for ' siting' new landfills, developing abatement plans and regulating existing landfills; and the metropolitan council has regional planning and coordinating responsibilities. The system was intended to foster and encourage abatement, recycling and resource recovery for as much of the waste stream as possible and then to assure environmentally sound landfill disposal for the remaining solid waste. Maximum cooperation and coordination among and between the various levels and units of government and the private sector is needed if the system is to work as intended. While the "new" system has not been entirely implemented as yet , it appears to be working but there is a growning concern that not enough attention and emphasis is being given to abatement , recycling and resource recovery type activities. If this is true, then pressure and interest may develop at the Legislature to make significant change to the structural relationship and responsibilities. For example, one bill has already been introduced in the Legislature which would transfer most of the metropolitan counties' responsibilities to the Metropolitan Waste Control Commission. With respect to solid waste management in the 7-county area, the AMM believes: Q-1. EFFECTIVE PLANNING ALL LEVELS OF GOVERNMENT, INCLUDING CITIES, AND PRIVATE INDUSTRY SHOULD BE ENCOURAGED AND ALLOWED TO PARTICIPATE IN THE ENTIRE SOLID WASTE MANAGEMENT PLANNING AND IMPLEMENTATION PROCESS TO ASSURE A COST EFFICIENT AND ENVIRONMENTALLY SOLID DISPOSAL SYSTEM. Q-2 REUSE/RECOVERY/ABATEMENT THOSE UNITS/LEVELS OF GOVERNMENT, WHICH UNDER LAW, HAVE THE MAJOR RESPONSIBILITY FOR PLANNING FOR ABATEMENT, RECYCLING, AND RESOURCE RECOVERY SHOULD MAKE THAT ACTIVITY A VERY HIGH PRIORITY. THE AMM STRONGLY ENCOURAGES ABATEMENT, RECYCLING AND RESOURCE RECOVERY STRATEGIES AND PROGRAMS AND BELIEVES THAT LANDFILLING SHOULD ONLY BE USED AS A LAST RESORT AND THEN ONLY FOR THOSE MATERIALS WHICH CAN NOT BE REUSED OR DISPOSED OF IN PREFERED MANNER AS LISTED ABOVE. THE AMM HAS NOT ATTEMPTED TO PRIORITIZE AMONG THE DIFFERENT STRATEGIES SUCH AS ABATEMENT, RECYCLING A14D RESOURCE RECOVERY BUT RECOGNIZES THAT CAREFUL AND COORDINATED PLANNING IS NECESSARY AT ALL LEVELS TO ACHIEVE THE MOST COST EFFECTIVE SYSTEM. 2G Q-3 COMPENSATION FUND A SEGREGATED STATE OR 7-COUNTY METROPOLITAN AREA SOLID WASTE COMPENSATION FUND SHOULD BE ESTABLISHED. THE FUND SHOULD BE FINANCED BY A TAX ON ALL SOLID `BASTE DESTINED FOR LANDFILL DISPOSAL. THIS FUND COULD BE USED TO PAY FOR COSTS ASSOCIATED WITH Q-4, Q-5, Q-6, AND Q-7. Q-4 COMPENSATION AND INCENTIVES FOR HOST COMMUNITIES THE "HOST" COMMUNITIES FOR SOLID WASTE DISPOSAL FACILITIES SHOULD BE COMPENSATED FOR ALL DIRECT AND INDIRECT COSTS 'ASSOCIATED WITH THE UNDESIREABLE IMPACTS SUCH A FACILITY WILL HAVE ON THE COMMUNITY. DIRECT COSTS INCLUDE SUCH THINGS AS FIRE PROTECTION, WATER AND SEWER SERVICES, BUFFER ZONE DESIGN AND AMENITIES, LETTER CLEAN-UP, ETC. INDIRECT COSTS INCLUDE SUCH ITEMS AS ROAD MAINTENANCE, MONITORING COSTS, END USE PLANNING, CITY ADMINISTRATIVE COSTS ASSOCIATED WITH THE FACILITY, ETC. ADDITIONALLY, THE FACILITY, IF PRIVATELY OWNED, SHOULD BE TAXED AT AN INDUSTRIAL PROPERTY TAX CLASSIFICATION RATE AND IF PUBLICLY OWNED, THE FACILITY OWNER OR OPERATOR SHOULD BE REQUIRED TO MAKE A PAYMENT IN LIEU OF TAXES (PILOT) AT THE SAME RATE. THE MECHANISM AND THE AMOUNT OF FUNDS TO BE PAID TO THE COMMUNITY AS COMPENSATION AND INCENTIVES WILL BE DETERMINED BY NEGOTIATION BETWEEN THE WASTE FACILITY OPERATOR/OWNER AND THE LOCAL_ UNITS. AN ARBITRATION-TYPE PROCESS SHOULD BE ESTABLISHED WHERE A MUTUAL AGREEMENT CANNOT BE ACHIEVED THROUGH THE NEGOTIATION PROCESS. Q-5 ENVIRONMENTAL, PERSONAL, AND PROPERTY DAMAGES FUNDING SHOULD BE AVAILABLE TO PROVIDE I11MEDIATE RELIEF TO PERSONS OR LOCAL UNITS OF GOVERNMENT INJURED OR DAMAGED BY ADVERSE ENVIRONMENTAL INCIDENTS CAUSED BY SOLID WASTE DISPOSAL FACILITIES. ( I .E. REAL OR PERSONAL PROPERTY DAMAGE, AL^1ERNATIVE WATER SUPPLIES, CLEAN-UP COSTS, PERSONAL INJURIES, LONG TERM LIABILITY, POST CLOSURE COSTS, ETC. Q-6 COUNTY RESPONSIBILITIES - SOLID WASTE COUNTIES WITHIN THE METROPOLITAN AREA SHOULD ACCEPT AND IMPLEMENT THEIR RESPONSIBILITIES WITH RESPECT TO SOLID WASTE MANAGEMENT. PARTICULARILY IN SITING NEW LANDFILLS AND ORGANIZING EFFECTIVE ABATEMENT PLANS. TRANSFERRING THEIR RESPONSIBILITIES TO ANOTHER AGENCY SUCH AS THE MWCC WOULD NOT IMPROVE THE SITUATION AND IN FACT MIGHT CREATE FURTHER DELAYS IN EFFECTIVE IMPLEMENTATION. THE COUNTIES SOLID WASTE RESPONSIBILITIES SHOULD NOT BE TRANSFERRED TO THE MWCC OR ANY OTHER AGENCY AT THIS POINT IN TIME. 23 i A-7 CITY RESPONSIBILI^1IES - SOLID WASTE CITIES SHOULD ALSO ACCEPT THEIR SHARE OF RESPONSIBILITY FOR IMPLEMENTING EFFECTIVE ABATEMENT AND RESOURCE RECOVERY PROGRAMS WHICH ARE SUPPORTIVE OF AND IN CONCERT WITH COUNTY PLANS AND PROGRAMS TO REDUCE THE AMOUNT OF SOLID WASTE WHICH MUST BE LANDFILLED. A PROGRAM OF INCENTIVES SHOULD BE ESTABLISHED TO INSURE THAT ADDITIONAL COSTS BURDENS FOR THESE PROGRAMS ARE NOT IMPOSED ON THE ALREADY HARD PRESSED CITY BUDGETS. THE INCENTIVES SHOULD BE DESIGNED TO ENCOURAGE AND REWARD LOCAL UNITS OF GOVERNMENT AND RESIDENTS WHICH REDUCE THE VOLUME OF SOLID WASTE DESTINED FOR LANDFILLING. Q-8 TIPPING (DROP) CHARGE REGULATION IF A MONOPLISTIC CONDITION OCCURS IN SOLID WASTE DISPOSAL BECAUSE OF DISTRICTING, GOVERNMENT CONTROL,CENTRALIZED PRIVATE OWNERSHIP, ETC. , A MECHANIST? OR PROCESS SHOULD BE DEVELOPED TO REGULATE THE TIPPING CHARGES (DROP) AND COLLECTION RATES. NOTE TO BOARD MEMBERS : This is a revised policy for Solid Waste Management which was formerly combined with Hazardous Waste Management in AMM Policy IV-I . This revised policy is very consistent with the previous policy from a conceptional standpoint but does place more emphasis on resource recovery type activities, abatement, etc. and contains more specificity with respect to a compensation fund and the prescribed uses of such fund. 24 POLICY IV-R AGGREGATE RESOURCES A bill was introduced in the 1983 Legislative Session (SF 881) which would require certain local units of government to incorporate as part of their general land use plans, an aggregate resource policy designed to encourage the conservation of identified aggregate resources. Additionally, the Metropolitan Council has been studying and researching this matter for the past several years and, in fact, has published a report of its findings and conclusions. The findings and conclusions section of the Metropolitan Council Report does not contain legislative recommendations nor does it reveal any real immediate need for legislative action such as suggested by SF 881). While the AMM recognizes that at some point, in time, more planning wth respect to protection of aggregate resources might be necessary, any immediate additionalmandated effort at the local lEvel is not justified based on available information. Therefore, THE AMM OPPOSES ANY ADDITONAL MANDATED PLANNING REQUIREMENTS AT THE LOCAL LEVEL BUT WOULD BE WILLING TO PARTICIPATE AND COOPERATE WITH THE PRIVATE SECTOR AND THE STATE AND METROPOLITAN COUNCIL IN DETERMINING WHAT FUTURE ACTIONS, IF ANY, MAY BE NECESSARY TO ASSURE AN ADEQUATE SUPPLY OF AGGREGATE RESOURCES TO MEET THE DEVELOPMENT AND ECONOMIC NEEDS OF THE METROPOLITAN AREA. NOTE TO BOARD MEMBERS: This is a new policy. 25 POLICY IV-S LOCAL - REGIONAL CONFLICT RESOLUTION MECHANISM One of the issues addressed by the Legislative Commission on Metropolitan Governance in its final report issued in March of 1983 relates to the need for a mechanism whereby intergovernmental disputes in the metropolitan area can be resolved. Three governmental alternatives for dispute resolution were considered by the Commission: (1) judical review; (2) administrative procedure; and (3) legislative review. Persuaded that court proceedings are not the best means of settling most intergovernmental disputes, the Commission focused most of its attention upon the other twq alternatives. With regard to administrative proceedings, either of the rule-making or contested case variety, the Commission concluded that they are no better suited to the needs of governmental adversaries than courtroom proceedings. Reasoning that Administrative Procedures Act (APA) proceedings are not generally appropriate to the types of funtions performed by metropolitan agencies, the Commission concluded that the Legislature should apply the APA process only on a case- by-case basis after careful consideration. The Commission concluded that the third forum, the Legislature, is the one that should be relied upon and that the Legislature should consider means of improving, legitimatizing and regularizing access to the legislative fdrum for disputes which cannot properly be resolved at the metropolitan level. To this end, the Commission indicated its support of program evaluation as a method of exposing and resolving the policy issues which give rise to many such disputes. THE AMM RECOGNIZE THAT THE LEGISLATURE SHOULD NOT INTERVENE IN MOST METROPOLITAN - LOCAL DISPUTES, IT DOES RECOMMEND THAT IN " CONTESTED CASES", I.E. CASES INVOLVING THE INTERPRETATION AND APPLICATION OF METROPOLITAN POLICIES IN SPECIFIC SITUATIONS, THE LEGISLATURE SHOULD ESTABLISH A PROCEDURE FOR ADMINISTRATIVE REVIEW OR RECONSIDERATION OF FINAL DISPUTES BETWEEN A METROPOLITAN AGENCY AND A LOCAL JURISDICTION. NOTE TO BOARD MEMBERS: This is a new policy. 26 V TRANSPORTATION _pj-0gjaf[t--9tffkseL-9-ttn e-i- Zu4lg. ';,-- -3-a - - o-i-art-e --byL-t-ale-�''re�r'vti^?i -11-as c}ox'�:..;�.�:g-�.�.a�l--�'��'�r�s.+--�-t--t,�i-s-Mane--mo--�r�B-eb•a,��-ice--e�3-�t�#.o-�at ; -4AW, kse- _Pt# ice-ley-�3an-i#fs;- - es -t�43 E'i ra-l- 4.0---3E}�44RI-e- e+i-44&i r- s�xZl-N�DJE4�-rE-,Sf-uxwU.Dg--c f-aAjd& 4)4o-+,*,Aw4-1- --f-er-44e---ar&t4-v -t74 � i x=..-_14—-0 $ .0t 4414& -00-&t-4>f>t_+e�_t-c- 4r1U yt " 'e - THE-LEG-1SLATJJHE-TO-EXTEND- IPGESbATI-QN-BEBI-GNATkN& ;W=_.,S-TR.F,_ -1PE9RARE-PR9GRAM-GOO RD1NATING-AGENGY-AND-%-PROVFHH ApEQUATE-.FU.Np NG-F OR--1 T 9-G ON T-1 NU AT-1 ON V-C RIDESHARE PROGRAM (Replacement Policy) Until June of 1983, MNDOT was the coordinating agency for the Rideshare program with a budget of less than $100, 000 annually. The AMM successfully lobbyed for continuation of this program because it is one of the lowest cost options for improving highway usage . The 1983 legislature did continue the program and changed the control agency from MNDOT to the MTC. THE AMM URGES THE LEGISLATURE TO CONTINUE SUPPORT AND FUNDING OF THE R'IDESHARE PROGRAM IN THE METROPOLITAN AREA. V-F 13C, TRANSPORTATION PLANNING PROCESS - ROLE OF ELECTED OFFICIALS (Policy Modification) The transportation planning process in the twin city metropolitan area has been developed in response to a variety of federal and state laws and regulations. The Metropolitan Council (MC) was formally designated by the Legislature in 1974 (1974 MRA) as the agency responsible for the administration and coordination of said planning process. Included within this designation is the responsibility for long range comprehensive transportation planning required by Section 134 of the Federal Highway Act of 1962, Section 4 or Urban Mass Transportation Act of 1964 and Section 112 of Federal Aid Highway Act of 1973, and such other federal transport- ation laws as may be enacted subsequently. The planning required under the federal laws is commonly referred to as the "3C" process (continuous, comprehensive, and cooperative) , and the MC is the metropolitan planning organization (MPO) under federal terminology. 27 Federal law and regulations require that the MPO function as "the forum for cooperative decision making by principal elected officials of general purpose local government" and receipt of federal financial aid for the planning, construction and operation of transportation improvements in urbanized areas is contingent upon the existence of a planning process which is satisfactory to federal authorities. When the Legislature designated the MC as the transporation planning agency for the metropolitan area, it also mandated the establishment of an "advisory body" to assist the 14C and Metropolitan Transit Commission (MTC) in carrying out their responsibilities. While specific duties were not assigned, the Legislature did specify that the advisory body would consist of citizen representatives, commissions, municipal, county, and appropriate state agency representatives. This advisory body is now called the Transporation Advisory Board (TAB) and contains 17 local elected officials among its membership of about 30 officials. The MC has consistently viewed the role of TAB as an advisory body based on the 1974 MRA. Hence, local elected officials in this area do not play as vital a role in the federally mandated 113C" transportation planning process as is intended by federal law and regulation.. Conseq- uently, the continuation of federal financial funding for transportation purposes and projects in this area could be jeopardized if the local 113C" process is ever found to be in conflict with the federal requirements. THE LEGISLATURE SHOULD EXAMINE THE PROCESS AND STRUCTURE FOR IMPLEMENTING THE FEDERALLY MANDATED 113C" TRANSPORTATION PLANNING PROCESS IN THE TWIN CITY METROPOLITAN AREA. IN PARTICULAR, THE ROLES OF TAB AND THE ELECTED OFFICIALS ON TAB, AS DEFINED A14D ASSIGNED BY THE MC, SHOULD BE ANALYZED WITH RESPECT TO THE FEDERAL REQUIREMENTS FOR LOCAL ELECTED OFFICIALS PARTICIPATION IN THE "3C" PROCESS. MINNESOTA STATUTES, CHAPTER 473A, SHOULD BE AMENDED TO BRING-THF-TWIT-CITY-AREA-TRANSPQRTAT-IQN-PDANNING- PRAGESS-AAD-STRUCTURE-INTA-GAMPDIANGE-WITH-THS-FEDERAL-REQUIREMENTS-BY DESIGNATING DESIGNATE THE 17 ELECTED OFFICIALS ON TAB AS THE FINAL APPROVAL AUTHORITY FOR "3C" PROCESS FEDERAL FUNDS WITH THE AMM AND COUNTIES AS THE APPOINTING AGENCIES RATHER THAN RECOMMENDING AGENCIES FOR THESE ELECTED OFFICIALS. 28 tne a bill has been introduced in and licensing authority from cities to the MTC. However, neither the r the bill le Citizens League document noddetothe outlyingeareasborms associated with providing reasonable services es. Even a degree of less desireable districts of some comlwill alwaysfbe needed making deregulation is advisable, some regulation it necessary to determine who and how to enforce such regulations. LATIO THE AMM SUPPORTS LEGISLATION WHICH OTWDNASSURE METROPOLITANUNIFORM UAREA N OF TAXICAB CARRIER6 OPERATING IN THE ESPECIALLY: H-1 CONTROLLING AGENCY VEHICLE LICENSING, RULE MAKING, AND REGULATIONS SHOULD BE VESTED WITH A SI`TGLE ENTITY, EITHER PMINNESOTA TRANSPORTATIONFREGULATIO\T PUBLIC SAFETY, DEPARTMENT OF TRANSORTATION BOARD: H-2 UNIFORM RULES UNIFORM WORKABLE RULES AND REGULATIONS OF OPERATIONS SHOULD BE ESTABLISHED INCLUDING: a. LICENSING AND BACKGROUND INVESTIGATION OF ALL DRIVERS; b. REGULAR INSPECTION OF VEHICLES AND METERS; c. PROVISION FOR NECESSARY INCURANCE COVERAGE; d. MANNER FOR ADDRESSING OF COMPLAINTS; e. INSURES RECORD-KEEPING BY CAB OPERATORS AND ACCESS TO THOSE RECORDS BY THE REGULATORY AUTHORITY; f. A MECHANISM FOR COLLECTION OF LICENSE FEES AND FINANCING FOR THESE REGULATORY FU CTIONS, H-3 UNIFORM RATES T1T7A0^W'rAT]T -V AMn wnv-nTfRr:RTMTNATORY RATES AND FARES SHOULD ---1 +..i I.varavzs zz v—n vaStr�a fllLSYalt►j riritl—ttl INVESTIGATE-AAIB-REMOVE-DRIVERS-AAIB; MUNICIPALITIES MAY BE AUTHORIZED, BY PETITION TO THE TRANSPORTATION REGULATION BOARD, TO INVESTIGATE AND REPROVE DRIVERS LICENSE PERMITS FOR CAUSE WITH FINAL APPEAL TO RESIDE WITH THE REGULATORY BOARD. H-6 SERVICE PROTECTION REGULATIONS SHOULD BE ESTABLISHED AND ENFORCED TO ASSURE THAT REASONABLE SERVICE IS PROVIDED TO-ALL PERSONS IN LESS-BESIREABLE-DISTRICTS-AAIB ALL AREAS OF THE METROPOLITAN CENTERS AND OUTLYING SUBURBAN AREAS. V-I CITY SPEED LIMITS (New Policy) Bills have been introduced in past legislative sessions which would grant cities the authority to set speed limits on city roads and streets. The LMC has policy which supports that authority for cities outside of the seven county Metropolitan Area. Whereas � this policy of local authority for free standing rural or out state cities may be feasible, it could be extremely dangerous and confusing in the Metropolitan Area. The seven county Metropolitan Area is made up of 140 contiguous cities and a number of townships. Because of the compactness of cities in this area, it is often impossible to determine when one has crossed a boundry from one city to the next . If one city changed its limits, its neighbor would either have to also change or post many additional signs on each street crossing a boundry. This system would be costly, extremely confusing to individuals, and might cause some legal problems in case of accidents. Therefore, THE AMM SUPPORTS SPEED LIMIT CONTROL OF CITY ROADS AND STREETS AS CURRENTLY PROVIDED BY LAW FOR THE METROPOLITAN AREA AND WOULD OPPOSE CHANGES TO GRANT GENERAL SPEED LIMIT CONTROL TO INDIVIDUAL CITIES WITHIN THE SEVEN COUNTY METROPOLITAN AREA. 30 MEMORANDUM TO: John K. Anderson/City Administr FROM: H.R. Spurrier/City Engineer RE: Loan Application for Purchase of ro rty in Trunk Highway 101 Bypass DATE: December 30, 1983 Introduction: On December 28, 1983, I met with the Transportation staff at Metropolitan Council and with the MN/Dot Right-of-Way staff in order to review the application authorized by Resolution No. 2195 , December 20, 1983 . Background: The purpose of the meeting was to present the application as a draft application since Metropolitan Council staff has no specific format for the loan application. Our application is the first application for these loan funds and will be used as the sample for any subsequent applications . As a result we quickly learned that there are other elements that ought to be included in the application. Principle elements include a short narrative listing the principle reasons for acquisition including any related activity that would have impact on the imminent conversion of the property. The application should separate owner- ship and property types so that if one parcel is rejected the other parcels could be easily included. A final application utilizing the format we have agreed to will be prepared and delivered by January 6 , 1984. Metropolitan Council staff and MN/Dot staff responsible for review of this application indicated their support of the application subject only to review by there respective legal staff. Based on the guidelines Metropolitan Council and MN/Dot will have seventy-five days to process this application, which means by March 15th the City will be prepared to have the property appraised and the actual purchase could occur sometime during the first part of April , 1984. Should any Councilmember have questions regarding this matter, please contact me . HRS:cau /3 N 1r CITY OF SHAKOPEE INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 �J t i MEMO TO: Members of City Council Energy and Transportation Committee FROM: Jeanne Andre RE: Presentation to Legislative Task Force on Metropolitan Transit DATE: December 29 , 1983 Representative Chuck Dimler, who represents Shakopee in the Minnesota Legislature, has arranged for Shakopee officials to speak before the Legislative Task Force on Metropolitan Transit . The proposed presentation is to provide background on Shakopee ' s opt out proposal . This could include information on transit sur- veys done by Shakopee, the proposed plan and comments on the existing "Transportation Development Guide/200011, as adopted by the Metropolitan Council . Since a number of Council and Transit Committee members have ex- pressed interest in attending this session if their schedules permit , this notice is to confirm the date, time and place for the meeting as follows : Date: Wednesday, January 4, 1984 Time : 9:00 a.m. . Place : Room 15, State Capitol John Anderson, Jeanne Andre and Judi Simac will be attending as City staff. Anyone else who plans to attend should inform one of the above in order to be kept abreast of any last minute changes . JA:cau The Heart of Progress Valley An Equal Opportunity Employer PETE V DOMENICL N.MEX..CHAIRMAN W' /� WILLIAM L ARMSTRONG.COLO. LAWTON CHILES,FLA. NANCY LANDON KASSEBAUM.KANS. ERNEST F.HOLLINGS,S.C. RUDY BOSCHWITZ.MINK. JOSEPH R.BIDEN,JR.,DEL ORRIN G.HATCH,UTAH J.BENNETT JOHNSTON.LA. JOHN TOWER. JIM ,TENN. MARK ANDREWS.N.OAK. GARY HART.COLO. BMW `a`es Pte STEVEN D.SYMMS.IDAHO HOWARD M.METZENBAUM,OHIO CHARLES GRASSLEY,IOWA DONALD W.RIEGLE.JR.,MICH. ROBERT W.KASTEN.WIS. DANIEL PATRICK MOYNIHAN,N.Y. COMMITTEE ON THE BUDGET DAN QUAYLE.IND. J.JAMES EXON,NEBR. sLADEGORTON,WASH. WASHINGTON,D.C. 20510 STEPHEN BELL,STAFF DIRECTOR RICHARD N.BRANDON,MINORITY STAFF DIRECTOR 1983 December 22, 1983` ' CITY OF MAKO'EE Mr. John K. Anderson City of Shakopee 129 East First Avenue Shakopee, MN 55379-1376 Dear John: Thank you for sending me a copy of the resolution by the Shakopee City Council on cable telecommunications legislation. I appreciate your input on this matter. As you know, in keeping with my position as an advocate of local control, I opposed Senate bill 66. In my opinion, it takes too much control from local communities and transfers it to the federal government and the cable companies. The amendments I offered (along with some of my colleagues) to improve the bill were defea and the bill passed the Senate without these amendments. This legislation, S. 6, i now pending in the House Energy and Commerce Commit ee. t remains to be seen what action the House will take on th' s measure. Again, thanks for kee ing informed of the Council's views. Best wishes for a appy oliday season and a great New Year! Sin erely, udy Boschwitz RB/bll TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 3, 1984 Mayor Reinke presiding Oath of Office by re-elected councilmembers 11 Roll Call at 7:00 P.M. 21 Recess for H.R.A. Meeting 31 Reconvene 41 Liaison Reports from Councilmembers 51 RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 61 Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *71 Approval of Minutes of December 20, 1983 81 Communications: a] Sue Swenson, Creature Care Corps, Ltd. re: Low-Cost Spay/Neuter Referral Services b Joe Topic re: purchase of city property c� Frank Reid, Chamber President, re : Downtown Committee proposal 91 Public Hearings : None 101 Boards & Commissions: Cable Communications Commission: a] Penalties Imposed on Zylstra United for Failure to Provide Equipment to the Public b] Completion Date for Interconnect Between Shakopee and Chaska c] Restoration Delayed Until Spring 11 ] Reports from Staff: a] Representation of City in Contract for Private Development with Scottland Developers b] Bond Counsel Work in the Redevelopment Project Area to be Established c] I .R. Bond Policy and Fee Schedule - Res. No. 2207 d] Vehicle Towing Contract e] Individualized Health Maintenance Account f] Purchase of Vehicle for Building Department g] Nominations to City Boards and Commissions h] 1984 Liaison Appointments i] Resignation-of Jane VanMaldeghem, Sec 'y. , Community Development Dep ' t. *j] 1984 Cigarette Licenses - memo on table *k] Interfund Transfers *11 Sale of Surplus Property *m] Designating Official Newspaper n] Approve payment of the bills in amount of $1 , 266, 613. 18 o] Street Rehabilitation and Preservation Policy - tabled 12/20 (bring memo 9r from Dec . 20th agenda) *p] Amendment to Policy on Appointments - Res. No. 2206 121 Resolutions and Ordinances: * a] Res. No. 2203,Designating Official Depositories for 1984 b] Res. No. _2204, Amending City Personnel Policy c] Res. No. 2205, Adopting 1984 Pay Plan for Non Union Employees 131 Other Business: a] Review Council Meeting Procedures b] Review of County Board action on bounty road & bridge allocation to cities - to be provided 141 Adjourn to Monday, January 9, 1984 at 3 :30 P.M. John K. Anderson City Administrator January 3, 1984 presiding :00 P.M. nutes of December 6, 1983 ficers for 1984 Jeanne Andre Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 6, 1983 Chrm. Colligan called the meeting to order at 7:05 p.m. with Comm. Wampach, Lebens, Leroux and Vierling present. Also present were Mayor Reinke; Jeanne Andre, HRA Director; John K. Anderson, City Admr. ; Judith S. Cox, City Clerk and H. R. Spurrier, City Engineer. Leben s/Wampach moved to approve the minutes of October 18, 1983 as kept. Moticn carried unanimously. Leroux/Vierling moved to accept the report on the NAHRO Conference held in San Diego October 10, 1983 through October 12, 1983. Motion carried unanimously. Chrm. Colligan and Comm. Leroux reported in more detail on various presentations made at the NAHRO Conference. Chrm. Colligan urged all members to listen to the tape from the conference. Vierling/Lebens offered Resolution No. 83-3, A Resolution Amending the Genera. Fund Budget for 1983, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to appoint Judy Simac as Deputy Director of HRA, replacing the City Admr. Motion carried unanimously. Wampach/Vierli ng moved to adjourn. Motion carried unanimously. Meeting adjourned at 7:30 P.M. Jeanne Andre HRA Director Diane S. Beuch Recording Secretary CREATURE CARE CORPS; LTD. % ~ DearC!1'Y U " I have been President of Zero Pet Population Growth of Mn. Inc. for the past two years. Throughout the three years that I have been with the organization, over 2300 dogs and cats have been spayed and neutered through using the Low-Cost Spay/Neuter Refer- ral Service. ZPPG reaches many people by using Public Service Announcements and word of mouth to reach the public on the impor- tance of spaying and neutering. However, my goal is to increase the number of surgeries by thousands! With 400 people born every hour in America, and between 2000-3500 dogs and cats born every hour, our work is cut out for us! I put great importance on reaching thousands of Americans about the Pet Overpopulation, and its effect of humans as well as their pets. I believe that the way to reach thousands of Americans is to run ads .�_n newspapers , and to advertise the importance of spaying and neutering on the radio and television. This takes a great deal of money. Because I intend to spend a great deal of time and effort on fundraising to run these advertisements , I have resigned from ZPPG. ZPPG will continue to reach the public by word of mouth .and by using Public Service Announcements. I now have my own non-profit corporation called Creature Care Corps, Ltd. I will be starting Low-Cost Spay/Neuter Referral Services across America. I have my own Low-Cost Spay/Neuter Referral Ser- vice in opergtion in Minneapolis and St. Paul now. The service is available to anyone , regardless of income. The referral number is: (612) 888-1578. The referral number is answered 24 hours a day. I now have ads running twice a weekin the Mpls. Star (on Sundays and Thursdays in the "Personales Business" column) . I also have ads running in the St. Paul Dispatch (on Sundays and 'Mondays in the "Personals" column) . They are in the classified section. By adver- tising on a regular basis: the public knows where to find the service to have their pet spayed' or neutered. Due to no fault of their own, Iunwanted stray animals attack humans and their pets, pose a health hazard by depositing recal waste every- where, damage and destroy property, and cause motor vehicle accidents) The more people that hear and see our phone number, the more animals will be spayed and neutered! Will you please give out our phone number when people ask where they can call about getting their pet spayed or neutered? Anytime you can get an article about us in news- letters , newspapers , etc, will be sincerely .apprggiaated1 Spayed and neutered pets'will not **sprays' furniture , etc . They will not come into heat , and therefore will not cause a mess , or attract ;Hales. They will be less likely to -roam and want to fight. They will be more even-tempered, gentle and affectionate! Thank You! C�;� Sue M. Swenson President INTr^NATIONAL HEADQUARTERS 8205 Garfield Avenue S• • Minneapolis, MN 55420 9 (612)888-1578 "National Low-Cost Spay/Neuter Referral Service" 8205 Garfield Avenue South Minneapolis, Minnesota 55420 (612) 888-1578 STATEMENT OF POLICY Creature Care Corps is a non-profit, public service organization consisting of volunteers whose goal is to reduce animal suffering in America by reducing the number of unwanted or "surplus" cats and dogs destroyed or abandoned each year. Over 13,000,000 dogs and cats across America are destroyed each year mostly by taxpayers monies at dog pounds and shelters at a cost that is estimated as high as$500,000,000. Creature Care Corps works to prevent unwanted litters from being born. Why Should Anyone Care? Over 3500 dogs and cats are being born every hour in America compared to only 400 people born in that same hour! This means that each person must own at least 8 dogs and cats for them all to have homes! Is it any wonder that there will never be enough homes for these helpless creatures? Due to no fault of their own, unwanted stray animals attack humans and their pets, cause a health problem by depositing fecal waste everywhere,damage and destroy property, and cause motor vehicle accidents. In New York City alone, dogs deposit over 55 tons of feces and 3000 gallons of urine per day! Packs of dogs cost cattle owners$5,000,000 each year in death losses;they threaten to wipe out deer popula- tions in states like Colorado. Pet related injuries to humans cost Americans approximately $50,000,000 each year! Why Are There So Many Pets? Irresponsible pet owners allow their pets to roam and mate with other pets. A surprising number of pet owners actually turn their pets loose when they no longer can afford to feed them or when they just plain lose interest! It is entirely too easy in America for one to dispose of an unwanted animal because there is no enforcement of laws against owners who abandon animals. Also, a dog's reproductive rate is 15 times that of man. What Can Be Done? Creature Care Corps works with veterinarians across America to get as many as possible to participate in low-cost spay- ing and neutering. By cutting the cost of these surgeries to approximately half the normal charges of other vets,Crea- ture Care Corps makes available the service to people who may not have enough money to have their pet altered.This service is available to anyone regardless of income. By reducing the pet overpopulation,Creature Care Corps is making a dent in the cost of destruction of some 13,000,000 unwanted animals. Creature Care Corps volunteers bring the message of the pet overpopulation and the critical need for spaying and neu- tering by advertising in the newspaper and, when funds are available, advertising time is purchased on radio and tele- vision.Through the media we are able to reach millions of Americans. Why Should I Have My Pet Spayed or Neutered? Veterinarians have found that by neutering male dogs and cats they will not spray furniture,carpet,etc.to mark their territory. Females will not come into heat and therefore cannot have litters. Both males and females are less likely to roam and/or fight. They are less likely to have sex-related diseases and cancer. They have found that pets are more even-tempered, affectionate and gentle. Contrary to popular belief, they do not grow fat and lazy. This happens if older pets do not get enough exercise and are over fed. Creature Care Corps prefers to work on a preventative measure to the net nvernnnulnt;^m .,..►.i __.�__ December 28, 1983 Shakopee City Council 129 E. lst Ave. Shakopee, MN 55379 Council Members, I am writing to inquire if you would be interested in selling the shaded area of this plot plan. It would square off lot 10 and 2/3 of lot 9 which I already own. Thank you. Sincerely, �e Topic `'405 E. 11th Ave. Shakopee, MN 55379 i i / 10 iss 6 loo, ':� �, ,° y _ X53 X52 5� tti� ��$ , • ¢ n t�,68 la'�P A. s fin/ ''S� L� i N �o� T I� l�Y'� '� �o Q q1 {0 �j + PI Gfi' 4 � ♦ C• �. Z a ark a. NO. ,.,r 'r�`"i c r' � S Pq' o4L* �91T��• 7 �- . • �. 0 3 /33 'q d 6634 07 .O GC �G { S' .'�' NOG • • 7 . ♦ 3;• o�� c�►.vo�r i c�` •o� o O 2 0.4$�j�o• a I ti N o tQ NX,� �� ��L� 3 `�Lt3. �. -� y , // GO•. "� V• Q0.4 a1 I•G N� `a ct• r AGO I�o•S C>�v�y yN ;�•,fG�• o 0 �� }♦J♦/-■l�¢ ` X� dr N '. �4 h o "-'o'J�i �° .%Zf % r � } Chica90 Milwaukee, St. PaulRT -„ �� 5 f •� .. . .x and Railroad an d Pacific Railr d Comp y PROPERTY MA NAGEMENT r%r PARTMENT Q SI4 WEST JACKSON UOUIEVAR O—1i00M 206 • g� CHICAGO .. �' illlNOl• + 40400 g PROPOSED SALE G= LAND AS INDICATED IN RED OUTLINE TO: CITY Or SHAKOPEE SfiAKGPEE, SCOTT COUNTY, \ 7 MINNESOTA, SCA),I- 100 ft per i nch DATE: NOVEMBER 3, 1981 '• - -- t,_-�l-dL�.�•S. nn nn in a well thought out proposal for revitalization of the downtown area. Alternative Plan B-1 combines the incentives necessary for restoration of the down- town area with the need to resolve a traffic congestion problem which has been a source of aggravation to commuters and a hindrance to industrial, commercial, and real estate development. It is felt that there are many benefits associated with this plan and we urge your acceptance. Sincerely, Frank Reid Chamber President V?C' 1933 CITY OF 1c,'HAKOPE E /-3 g O to lam MEMO TO: Cable Communications Committee FROM: Judith S . Cox, City Clerk RE: Penalties Imposed on Zylstra United for Failure to Provide Equipment to the Public DATE: December 13, 1983 Introduction: Zylstra United is being penalized on two counts , one on completion of system and one on providing equipment and service to the public. According to the letter from Zylstra United dated December 1 , 1983, along with accompanying work orders , it appears that they have now provided all the equipment for which they are being penalized. Background: On December 1 , 1983, I received from Mr. Abbott copies of work orders for all those persons who had requested lock boxes prior to November 8, 1983, but who had not received them on or before that date . The work orders were signed and dated by the homeowners when the lock boxes were delivered. I also re- ceived copies of the work orders , signed by the four community centers at the time the character generators were delivered. The character generators were delivered on November 17 , 1983. The lock boxes were delivered as follows : 2 - no longer wanted 11 - delivered 11/16 1 - delivered 11/17 1 - delivered 11/18 1 - delivered 11/23 1 - -delivered 12/01 1 - can' t read date Mr. Abbott has provided me with copies of shipping orders from eeg enterprises , inc . to ZU in Chaska for lock boxes : Date Shipped Number Ordered Number shipped Date Received 1/07/83 105 15 --- 7/18/83 45 45 7/21/83 11/04/83 75 75 11/14/83 (ordered 10/15/83 ) Memo To: Cable Communications Committee Re : Penalties Imposed on ZU for Failure to Provide Equipment to the Public Date : December 13, 1983 Page : Two A determination should be made as to the number of days ZU is penalized for not providing character generators and lock boxes as of November 8, 1983. The penalties commencing November 9th, 1983. The Cable Commission took action on November 30th recom- mending that no penalty be imposed for non-delivery of character generators upon written notification by ZU to the four community centers that a character generator and monitor was available to them when they desired it . Such a letter was mailed by ZU on November 10th, 1983. The City received a copy November 14th. The City Attorney has interpreted section 9 .05 of the cable ordinance, regarding penalty procedure. He explained that the penalties begin the day after the completion date. He also explained that the city could not draw from the security fund until after three days following receipt by the company of written notification from the city that the penalties are being invoked. Alternatives : 1 ) 11/9-11/14 - November 14th, four community centers ( 5days ) received a letter advising them that the character generators and monitors were available for them. 2) 11/9-12/1 - All lock boxes received by customers ( 22 days ) by December 1st . 3 ) 11/9-11/18 - All but two lock boxes received by ( 9 days ) customers by November 18th - unable to reach two and set up appointments . 4) No penalty because lock boxes were ordered and shipped prior to November 8th. Recommendation: At the cable meeting on November 30th, the commission expressed a desire not to penalize ZU if they were unable to reach one or two customers and deliver their lock boxes because they were not home. With this in mind, I would recommend that the Cable Advisory Commission recommend to Council that the penalty for not delivering the character generators and lock boxes by November 8th be established at 9 days at $100.00/day for the period 11/9 through 11/18. CL.- Memo To: Cable Communications Committee Re : Penalties Imposed on ZU for Failure to Provide Equipment to the Public Date : December 13, 1983 Page; Three Recommended Action: Recommend to Council that the penalty imposed on Zylstra United Cable Company for non-delivery of services and equipment be lifted effective November 19th, so that the penalty period will be for nine days , November 9th through November 18th, 1983 at a rate of $100.00 per day. JSC/ldd CABLE COMMUNICATIONS COMMISSION RECOMMENDATIONS OF December 19, 1983: Harrison/Abeln moved to recommend to the City Council that no penalty be imposed on Zylstra United for non delivery of equipment because the lock boxes were ordered and shipped prior to November 8th; with consideration given to needing three separate types of lock boxes depending upon the service ordered and the expense of stocking lock boxes without knowing prior to curptomers orders which type of lock box is necessary. Motion carried unanimously. Davis/Anderson moved to recommend to the City Council that no penalty be imposed on Zylstra United for non delivery of the nV,n--n 4- 4---- L... 1.L.. wT�____L Zylstra—United Cable Television-Co. Chaska Shakopee Northfield 123 West Third Street P.Q. Box 146 Chaska, MN 55318 (612)448-3831 December 1, 1983 Members of the City Council Mr. John K. Anderson, City Administrator Ms. Judith S. Cox, City Clerk City of Shakopee 129 E. First Ave. Shakopee, Minnesota 55379 Dear Council Members, Mr. Anderson and Ms. Cox: Enclosed please find copies of work orders for all those persons who had requested lock boxes prior to Nov. 8, 1983, but who had not received them on or before that date. These persons are as follows; 12 ' Don Link Jr. UP4 Jerome Steinhoff 11 ;13 Daniel Jobe Joe Karst 111ilft Jim Cook Richard Ries II)Jb Fran Cikanek Richard Mather 11117 Dave MoonenI/��y Paul Hoen Lillian Abeln # (0 Mike Pennington Dick Juba �b Steve Miles P�pN-f /� Robert Schmitt c Larry Garlock 11116 Paul Mitchell /jhi Gary Anderly All of these persons have now received the lock box or declined to receive the service at the time we attempted to install the device. Please note that almost all of the lock boxes were delivered within two days of receipt of the devices by us on the 14th. However, some people could not be reached or wanted the appointment scheduled at a later date and therefore we were not able to com- plete delivery until today when Mr. Link's lock box was installed. I have also enclosed copies of the ordering information which I feel is pertinent. I am also enclosing copies of the signed work order from a representative of each of those institutions who received the charactor generators and monitors, all of which were delivered on November 17. _ If you have any questions or comments please feel free to contact me. �;L. '-•� Very truly yours, J. W. Abbott for Zylstra-United Cable CRY G it x: Kr,: tompieLiuu ua�c LW, �..���. .,..... .._ Shakopee and Chaska DATE: December 14, 1983 Introduction: In his memo of November 23, 1983, Mr. Abbott of Zylstra-United took issue with the City's ( staff' s ) opinions that non-completion of the interconnect with Chaska is grounds for penalty under the construction deadline for the core district . The Commission discussed this on November 30th and took action by tabling the matter and directing staff to research the matter. Background: Staff met with Mr. Coller, City Attorney, on December 12th and were advised that his interpretation is that the cable ordinance is silent on a completion date for the interconnect . He also explained that the City has a right to establish a completion date which should be reasonable. He explained that a date could simply be established by motion and that going through the efforts of amending the ordinance would establish no more credence in a court of law. Recommendation: Because the interconnect is so close to completion, and because the City is desireous of it being completed, staff recommends that a date of completion for the interconnect be established and Zylstra- United be so informed. If this matter were to end up in court , the court may look more favorable upon Shakopee if a completion date is established and if it is a reasonable amount of time. Alternatives: 1. Set no completion date. 2. Set November 8th as a completion date. 3. Set a completion date giving the company a month to complete the interconnect . 4. Set some other time frame. Recommended Action: Recommend to City Council that a date for completion of the inter- "I-- -I-- - - el t- -I--- - - L - - -- _ - T_ ________ n, 4 A n/_ r ` /0Q, MEMO TO: Cable Communications Commission City Council FROM: Judith S. Cox, City Clerk RE: Restoration Delayed Until Spring DATE: December 14, 1983 Introduction: When restoration in public right-of-way resumes in the Spring, what is the completion date and when does the pe- nalty begin? Background: On November 18, 1983, Zylstra United Co. was asked to delay any restoration remaining in right-of-way until Spring. At this time ZU was under penalty for non-completion of the system. Discussion on how to deal with a penalty was not addressed. On two occasions Council attempted to discuss this issue, but has delayed making any decision until the Cable Commission has had an opportunity to make a recommen- dation. Facts : 1 ) Restoration was not complete on the November 8th deadline , nor November 18th, when ZU was asked to delay the restoration work. 2) It snowed on November 23rd and restoration would have ceased at this time even without the request from the City. 3) ZU was and still is under penalty for other items not completed as part of the construc- tion, i .e. : interconnect, cable east on CR16. Should the penalty for non-completion of restoration commence immediately when the City advises ZU that they can resume restoration work, or should ZU be given some time free of penalties . Mr. Rav Rim-Orn ct _n1rr% ^^ c..,.l......-s__ jC G Memo To: Cable Communications Commission City Council Re : Restoration Delayed Until Spring Page : Two Alternatives : 1 ) Resume penalties as soon as a date is established to work on restoration in public right-of-way. 2 ) Allow three weeks to complete restoration before resuming penalty. 3) Resume penalty immediately but give them credit from November 18th (City asked work to stop) until November 23rd (it snowed) ; five days. During this period they could have been working on the restoration, they didn' t and are still being penalized for non-completion of interconnect and cable on CR 16. 4) No time limit, no penalties . Action Requested: Recommend one of the alternative to City Council . JSC/ldd CABLE COMMUNICATIONS COMMISSION RECOMMENDATIONS CF December 19 , 1983: Abeln/Harrison moved to recommend to the City Council to allow three weeks for completion of restoration by Zylstra United before resuming penalty for restoration in public right-of-way, with the City Engineer to determine the date to +ter+ +i,e MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: Representation of City in Contract for Private Development with Scottland Developers DATE: December 30, 1983 Introduction City Council, at its December 20, 1983 meeting, requested that we secure a proposal from O'Connor and Hannan to prepare a development contract with Scottland Developers for the potential tax increment financing district for the Racetrack. Proposal The attached memorandum from James R. Casserly of O'Connor and Hannan outlines the firm's proposal to the City of Shakopee. The proposal is for a minimum fee of $7,500 and a maximum fee of $12,500. The $12,500 figure would be a "not to exceed" figure. Alternatives 1. Direct the appropriate City staff to draft an agreement with O'Connor and Hannan to represent the City in contract negotiations with Scottland Deve- lopers for the Racetrack Tax Increment District. 2. Drop the idea of having a financial consulting firm assist the City in the negotiations with the Racetrack developers. 3. Seek other proposals. Recommendation Staff recommends Alternative No. 1 because of the complicated nature of the proposed Racetrack Tax Increment Financing District. The fees spent on the contract will be well worth it if it will insure that the City has the proper contract for this multi-million dollar project. Action Requested Direct the appropriate City staff to draft and execute nn _44A_ I -..l ...,..,., .. V. u .7G(.Utllly 1LS PUUllc investment in a project and yet providing adequate incentives for a developer to proceed. Our time to prepare a development contract, participate in negotiations and drafting sessions, work with staff and consultants and attend council meetings would be billed at our regular municipal hourly rates of $55 per hour to $90 per hour de- pending upon the experience and expertise of the attorneys involved . .. _��__�...a r; mon +-him size and complexity of the i Memorandum j/ 6- December 29, 1983 Page 2 development proposal being considered, we believe that our fees would be a minimum of $7,500 and a maximum of $12 ,500 , and we would not charge for any time in excess of the latter amount. We would also charge for any out-of-pocket expenses such as reproduction and messenger fees. These expenses are usually nominal. We are ready to proceed immediately if you wish to retain us . I would have the principle responsibility for the project and would bring in others from our firm as needed. We at O'Connor & Hannan are pleased to have this opportunity . You Council Members are careful yet progressive; your staff is meticulous yet willing to explore every development opportunity available to cities . Thank you again for the previous work. Sincerely, Caw James R. Casserly RC:ch Encl. Fees effective as of July 1 , 1983: ATTORNEY EFFECTI VE RA TE K . M . Busch 55. 00 J . R. Casserly 80. 00 J . J . Kearney 75. 00 D . w. Kelly 65. 00 W. Kidner 55. 00 J. P. O 'Meara 80: 00 l ' W. C. Parkins 90. 00 K. E. Richey 80. 00 L . C . Schwartz 60. 00 A. B . Waelti 65. 00 DIRECTOR OF FINANCE AND RESEARCH R. R. Graves $ 70. 00 PARA-LEGAL"S $ 40. 00 Law Offices of KRASS, MEYER, KANNING & WALSTEN Chartered Suite 300 Marschall Road Business Center Phillip R. Krass Paralegals 327 South Marschall Road Barry K. Meyer Susan M.Brown P.O. Box 216 Philip T. Kanning Barbara J.Hedstrom Shakopee, Minnesota 55379 Trevor R.Walsten (612)445-5080 MEMOR NDUM TO: The Honorable Mayor -and City Council Members FROM: Phillip R. Krass, Assistant City Attorney DATE: December 30, 1983 RE: Bond Council Work in the Redevelopment Project Area to be Established John Anderson and I met last week with James Casserly, of the law firm of O'Connor & Hannan, to discuss specifically that firm's representation of our City in dealing with and establishing any tax increment project for the race track, and to discuss, more generally, that firm's representation of Shakopee and expanding our redevelopment project area to perhaps include the downtown in the handling of bond work in connection with that expanded redevelopment project area. Keep in mind that our prime motive in expanding the project area is to include portions of the industrial park in which some expenditures of funds may be made, as well as to include the downtown redevelopment area so that funds generated by a K-mart ",refinancing" might be validly utilized to assist redevelopment in downtown. You may recall a memo I sent to you on May 13, 1982, recommending the hiring of O'Connor & Hannan for the downtown redevelopment project and the tax increment district located therein. I mentioned at that time that tradi- tionally, the bond firm which creates a project area is usually utilized in handling all industrial revenue bonds sold within that area. While that is not a contractual obligation, it is more or less an accepted way of handling these matters. I told you back then that bond council do not really stay in business creating project areas, but rather by handling bond sales. I enclose a copy of the December 29, 1983, letter Mr. Casserly sent to me and his proposal makes that relationship abundantly clear. What O'Connor and Hannan is proposing is that they will handle the creation, consolidation, or recreation of the redevelopment project area in such proportions as the City directs them, and will do so at no charge for legal work to the City, provided they are assured of handling all industrial revene bond financing within that project area, as well as acting as the City's bond council for all of its general obligation bond work, either within or outside of the project area. f l ,e The Honorable Mayor and Council Nembers Pao e 2 December 30, 1983 My guess is that the creation or consolidation of the redeveloprent project areas and the legal research connected thereto would probably cost in the neighborhood of $5, 000 to $10, 000, although we have not gotten an actual quotation. We would, therefore, be receiving that amount of legal work without cost in return for assuring O 'Connor & Hannan that they will receive all the industrial revenue bond work within the project area as well as the City's G.U. work. I have also seen the O 'Connor & Hannan proposal to represent the City and our efforts to negotiate a redevelopment agreement with the Scottland people, and at the tailend of Mr. Casserly's December 29th memorandum to me, you will see the O'Connor & Hannan proposal to create the race track tax Increment district at an hourly rate with fees not to exceed $7,500. I have been most impressed with the work O'Connor & Hannan has done so far and the K-mart analysis, as well as the work they did in establishing our downtown district. While theis move would create a departure from our past practice of using the Dorsey firm exclusively for all G.O. , as well as all industrial development bond matters, it appears to me that the O'Connor & Hannan firm is more than capable of doing those bond matters and has some additional expertise and computer-run capabilities that Dorsey lacks. We may end up saving some fiscal consultant fees as a result of these additional capabilities of O'Connor & Hannan. I have been working with O'Connor & Mannan in a potential project in Belle Plaine, and have thus had some additional experience with the way this firm operates. I have been most impressed with their ability to innovate and to find constructive solutions to very difficult and complex problems. I think they are the firm that can do the best job for us in the expanded Kmart project area, and I am therefore making the following three specific recommendation: 1. I recommend that we accept the O'Connor & Hannan proposal to represent the City in our negotiations with Scottland developers in accordance with the Casserly memorandum of December 29, 1983, addressed to the Mayor and City Council at a maximum legal cost of $12,500. 2. I recommend that we retain O'Connor & dannan for the development and creation of the race track tax increment district at a maximum legal cost of $7,500. (Recommendations Nos. 1 and 2 go hand-in-hand since the redevelopment contract with the Scottland people will be to guarantee payment of the increments derived from the race track's tax increment district. We won't have one without the other). 3. I recommend that we retain the firm of O'Connor & Hannan in accordance with the proposal outlined in Mr. Casserly's December 29, 1983, letter to me, page 2, whereby O'Connor & Hannan would develope or consolidate our project areas by April 1, 1984, without legal cost to the City, in exchange for being assured of receiving all of the industrial revenue bond wont to oe The Honorable Mayor and Council members Page 3 December 3U, 1983 done within that project area (including the race track bond issue), and in further consideration of receiving all of the City's general obligation bond work. Ander the Casserly proposal, the City could continue to use Dorsey, or any other firm, for industrial revenue bond work not located within the project area, although we may well determine that it is easier to have all of the IDB work located in one bond attorney office, as is our present policy. This agreement would be subject to termination by either party upon a thirty (30) day notice. Please keep in mind that all costs connected with recommendation Jos. 1 and 2 above are to be paid out of the K-mart tax increment district and not out of the general fund of the City. With respect to the costs connected with recommendation No. 3, as always, general obligation bond issue costs are paid from the issue, and industrial developement bond costs are paid by the applicant. I will be present at your January 3, 1984, meeting to answer any .questions you have about these matters, and I understand Ar. Casseriy will also be present. Thank you. cc: rir. James R. Casserly PRK:pk SV.Tr e00 O C O N N O R & H A N N A N ►(rNSTIVAN.A AV(NY( wAs»INO/O N,O.C.t000e•)N) I... N)•NOO to�w�tw w`of'cr'w row Iwrotw.e+w roww.s ATTORNEYS AT LAW T%.^"A +Cll[w f w.lL'U•«[.Il•N. ►AI+iC•b O'C Orrew MTbC•[.O DOrr[ll• [{►.OaA1rA towA.o w.{woos• TworA• «.0«A(l[ r.O U.w[ OUVOLA{J•IwA«tLN JO«r• Il•r« LC'•A0 « N•.. .'or{t wTJ Cww,Sr.•r50r,Jw. WILL=..ruLl «.w0{[wT wAt►tw• ^: •J. r ow.o w.wtuc• X800 I D S TOWER cr•[lL'[.►-i i. is w.oowar. {T[V[r rw"olr�c:«w c�..w••w,:.r. �owuro{.w.w«r•o[w. vc»o.wo:O«ue+po+•r JJoOs»[».« .[A.a ['Aw`tL W oT•Tw,swOr{No• N R•serWAwrt w LFA OAwoer..e••[w. DGUG 1J«�[�Ow[a»w)«....•�eu:c.1••»•C.Vec•crww.A.•,»wOJ« rv«w[A.•L . V'w.VC»r•.'D L. ow [VAr{ �»r.d•O•lrl[t+A{r.IGJ[. .r•00-I.C. 7•l[ [w•. �C1V- ww0q-CO- OO-JwLee cs EAPOLISr MINNESOTA 5502-225 +,•»� .tr{"{•"v « .[ o -. wwoo..DL _OA J. Or•S JO\LT• J A.OreIIo" Lt'l{ ..'A«Ni'"a • R►V C .ft•lT Ot C«•[i G » Oi0.[•r Lor[._. w[mrA LIPS w.Owl'•oa ..••ArU0 e•.eeur.t (012) 341-38 00 cle.D {{L I.e. .cWT O•. TELEX 29-OS64 w.11.•r T,r•r«.« w.•Lu«C.w[ll•1.06e•re)OI JO{[.«r.C•{T.CLLO- 5V1?( 1100 5([YRITT ll/[ BUILD$ JOB IORO aver{,J.- lege OL(r•Rr /LAC[ wR17[g5 Olq[CT DIAL NV«5[R O[NV(R,(302)$ 3- •0108-.){e Y[0RI Ou[[,!I •«or r[r{t•O.r rr[.eT•{u (]O)){1)-)))) M•O w10 I.!►AIN r•Or.r•10.r v.we.r.•Orl• 343-1298 DA-0 e'y'e\.reA«t. 31-31.00 « U. �.wl.r[w• J!es a. T(LC. 835.3 wOe[M Wi[e•O w• 4ww•l e."C'Co of- .......... IRAN.J.W WO•. N Co...., December 29 , 1983 Mr. Phillip R. Krass Krass, Meyer, Kanning & Walsten Suite 300 Marschall Road Business Center 327 South Marschall Road P.O. Box 216 Shakopee, Minnesota 55379 Re: Representation of Shakopee in public finance matters Dear Rod: We have been working with the City of Shakopee for the last several years providing a variety of services . We expanded the downtown project area, created a tax increment district, provided financial and legal analysis for the "K-Mart(' tax increment district, served as bond counsel for an industrial development revenue bond financing and have explored with City staff the use of commercial rehabilitation programs , interest rate reduction programs and other development incentives and tools. We believe the City has an excellent opportunity to bring to- gether all of its development activities by placing into a single project area your existing project areas as well as any other parcels you wish to see developed or .redeveloped. In addition you have a source of 'funds from the "K-Mart[' tax increment district that can be used to help finance any authorized cost in an expanded project area. We believe that with careful planning and proper use of incentives you will have substantial development occurring during the 1980 's. As you know we have extensive working experience with tax increment financing. We firmly believe in being as creative as possible but we strongly, and I do mean strongly, encourage cities to create very small districts , even with only one parcel , and issue bonds for the shortest term possible in order to avoid the waste of capitalized interest. Mr. .Phillip R. Krass December 29, -1983 Page 2 If Shakopee were to proceed carefully but consistently provide incentives for development and create small tax increment districts to capture the added value resulting from those incentives , you would eventually have enough resources to greatly reduce your bonding for development and you would most likely be in a position to avoid any bonding for capitalized interest. In order to work more regularly with the City of Shakopee and to help the City design and coordinate its development programs we suggest the following proposal: We will work with staff, consultants , citizen groups , commissions and the City Council to develop a single project area for your planning, development and re- development activities. We would complete this work by April 1, 1984 , and would not charge you any time for our services (however, we would appreciate being reimbursed for any out-of-pocket expenses such as reproduction costs and messenger services) . In ex- change, we would ask the City to compensate us by using us as their bond counsel for all its general obligation bond work and to have us act as bond counsel for all industrial development revenue bond financings but only in the project area. Having the same bond counsel becomes very important when you are working with numerous developers on variety of programs . Your bond counsel will most likely be involved in development contracts , assessment agreements , analysis of the public finance incentives and generally will act as an advisor to the staff and City Council . Our fees for our bond work are competitive and our hourly rates to the City range from $55 per hour to $90 per hour depending upon the expertise of the attorneys involved. Furthermore, we would not charge the City for any miscellaneous phone conversations regarding whether projects qualify for tax exempt treatment, whether the City can bond or spend public monies on certain improvements or incentives and what the status of state and federal legislation is regarding tax-exempt financings . Finally, we would not want to continue the relationship if either the City or us was unhappy with the -arrangement, so we -would ask that either party could terminate this arrangement with a 30-day notice. We have negotiated this arrangement with several cities and they are very satisfied. They, as you would have with this proposal , are able to draw upon our substantial resources , and we are most satisfied because we have an ongoing relationship. Mr. Phillip R. Krass Decembdr 29 , 1983 Paae 3 Finally, we would like to be retained to do the race track tax increment district. As you know, there are some unusual problems with the establishment of that district, e .g. , when the district would actually start , what if any parcels in the 'T-Mart" tax increment district might have to be decertified, what form should the financing plan take (what revenues , if any , should be relied upon from outside the district) . For the establishment of that tax increment district and the resolution of the legal problems we would want to charge the City on hourly basis (see exhibit attached) and we would guarantee that the fees would not exceed the sum of $7, 500 plus out-of-pocket expenses . I and the firm would appreciate having the opportunity to work out an arrangement like the one described. I would be responsible for organizing the work in our office and making sure it was completed on a timely basis . This letter has gotten a bit long, but I do hope it is helpful . I believe the City has tremendous potential and we would be delighted to have the opportunity to work with it . Very truly yours , a es R. Casserl,y JR ch En 1 . i - . tea ♦ J. � J. l nEY S , D I RECTOY 11-1 THE PUBLIC 1 MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: I.R. Bond Policy and Fee Schedule DATE: December 29, 1983 Introduction: The City has received an application from Minnesota Racetrack, Inc. for $90,000,000.00 commercial development bonds. Because of the large amount of bonds, a couple of questions have arisen. Background: Question No. 1 - Does the City wish to amend its current policy which states t e total aggregate amount of industrial development bonds and/or exempt mortgages outstanding at any one time shall not exceed 50% of the total assessed (taxable) valuation of the City". I do not know the reason for setting a limit at 50%. Unless there is a particular need, reason or desire to limit the total amount of bonds outstanding at any one time, I would recommend deleting this limitation from the City's policy. Question No. 2 - Does the City wish to amend its fee schedule for IR bones app ications? According to the current fee schedule, the fee for the application from Minnesota Racetrack, Inc. , is $446,000.00. Alternatives: In reviewing the 1983 Association of Metropolitan Municipalities fee survey, I noticed that there are only four other communities who have fees as high as ours: Chanhassen - $600.00 + � of 1% of bonds Mounds View - 1% 1st mil + 1�7/o over 1 mil Robbinsdale - of 1% at closing Spring Park - ' of 1% of total issue or 2,500, whichever is greater Some cities charge'as little as a flat $250.00 or $500.00. Some charge $1,000, $2,000, $2,500, -$3,500 or actual costs. Prior Lake charges 1/10 of 1%, with a minimum of $1,000 and a maximum of $5,000. This appears to be a compromise between the two extremes. Recommendation: I believe the City should charge a fee greater than the City's cost to process an application for IR bonds. IR bonds save the applicant money and the City should benefit also for facilitating this process. (On Sale liquor licenses in Shakopee are paying between $3,200 and $5,500 yearly for this privilege. ) I IR Bond Policy and Fee Schedule Page Two December 29, 1983 Action Requested: 1) Amend the November 8, 1978 IR Bond policy procedure by deleting the following, "The total aggregate amount of industrial development bonds and/or exempt mortgages outstanding at any one time shall not exceed 50% of the total assessed (taxable) valuation of the City." 2) Amend the fee schedule for application of IR Bonds, adopted March 5, 1980 and offer Resolution No. 2207, amending the fee resolution for 1984. Note: If Congress changes the policies and bonds become unavailable, it would seem reasonable to refund the fee minus city costs. I do not believe we should ever refund part of the fee if the applicant chooses not to use the IR Bonds, because then we could be flooded with applicants who aren't serious about proceeding. We have had applicants who haven't proceeded and haven't asked for refurnds. JSC/ldd r RESOLUTION NO. 2207 A RESOLUTION AMENDING RESOLUTION NO. 2190 SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS BE IT RESOLVED, by the City Council of the City of Shakopee, Minnesota, that Resolution No. 2190 is hereby amended by setting the fee for application for Industrial Revenue Bonds at 1/10th of 1% of application with a $1,000 minimum and a $6,000 maximum. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 3rd day of January, 1984. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of January, 1984. City Attorney INDUSTRIAL REVENUE BONDS OUTSTANDING Preliminary Date Of Firm Approval Issuance Amount Valley Park, Inc. (Valleyfair) Series 1976 $ 925 ,000 Toro Series 1975 $ 2 ,100,000 Certain Teed Series 1973 $ 1 ,000,000 * Perkins Steak & Cake Feb. of 1980 3-21-80 $ 600,000 * Ziegler, Inc. Dec . of 1979 3-28-80 $ 22300,000 * Scottland Warehouse Feb. of 1980 2-22-80 $ 1 ,0002000 * K-Mart Store Dec . of 1979 3-11-80 $ 11000,000 Ashland Oil Feb. 5, 1980 Withdrawn $-1,000,.000 * J & B Enterprises Aug. 26, 1980 1-8-81 $ 490 ,000 * Citizens Bank Building July 29, 1980 11-8-80 $ 1 ,300,000 Progress Valley Park Dec. 2, 1980 $ 2 ,400,000 (4 warehouses) St. Francis Hospital Jan. 6, 1981 Withdrawn $ 9-1128--ro= * S & W Realty - Shakopee Jan. 62 1981 12-15-81 $ 6002000 Shops - *Shakopee Professional Group 3/17/81 8-18-82 $ 1, 100,000 * Valley Health Properties 3/17/81 3-24-82 $ 850,000 * Valley Industrial Center-II 6/16/81 11-20-81 $ 1 , 100,000 * Equities Unlimited (1&44) 11/1/81 1-19-82 $ 6509000 * Cornelius Company June, 1982 12-9-82 1 , 300,000. $18, 715,000 Note : Current policy states the total aggregate amount of industrial development bonds outstanding at any one time shall not exceed 50% of the total assessed valuation of the City. 1984 payable = $ 96,443,444.00. * Closing Documents Executed e .. EOS P E f POLICE DEPARTMENT r f 476 South Gorman Street SHAKOPEE, MINNESOTA 55379 P Tel. 445-6666 O L 1 G '> . ' 55379x , TO: Mayor, Council Members FROM: Tom Brownell, Chief of Police SUBJECT: Vehicle Towing Contract DATE: December 29, 1983 INTRODUCTION The City of Shakopee advertised for bids to provide towing, impounding, and storage of motorized vehicles. Published in the Shakopee Valley News December 14, 1983 . BACKGROUND One bid was received as of the required time of December 27, 1983, 11:00 A.M. . Tri-S Towing Company was the sole bidder. RECOMMENDATION Accept the bidsubmitted by Tri-S Towing Company to provide towing, impounding and storage of vehicles for the period of time commencing January 15, 1984 to December 31, 1984 . COUNCIL ACTION REQUESTED Direct staff to execute an agreement with Tri-S Towing Company to provide towing, impounding and. storage of motorized vehicles for 1984. go -Sews Oro -('P:otect 1 • �� s T t 1 tti�> o P hak elyd Pet C 9 61Z 44%39 142, �r) l to04 f Q�`►t � 1 NS b 5Stl 1)tz?�, n . d� r'..l d Chi thQ 1 `�� S``'r` � `,{•+34 ] Qet: re144�i f Q)1-Co A e im (,'1(4.4 A 111 tri ��� o�t ar thdir��� herr �r,�t 4v � c1F,si�a t<,15��1Or)si.dy 4F Stor. or �`,� has d l i "in, ha�: a9P Y r t. pr tl opo of 4 i rl hq n�.• o �0 e .F Mot ivr std T �� t'F �i t "11 y �'as+ 1ded f'`�vE� Bina °r t ori�e �e�1�eer�b1epin� �s4 otgWinSt�r^fie arsor th f:Q�t.t°t�t.itd n �r �tlf)Rk °tint bQr`n, mQ q�c°mpar, ��'cat ..ity andn m©ntl Q r'r tl 4hQ F' �n S SeWo �� tse of other Amo] i �ba.r� t i 1 1 tQnd Cpt�)t•inq e �hatdl �on � �itya r'oed ri Qh �� t hed ch One a l eA ..1 me i,aer s�, Pat T for Fl d ��a �b1 Q fla �] o c�p� wr-ecI.: nledit.,► t of ,S c° ch t hiete a d �. S bl e r• m dt..tt•, two mPan ende n, t}��.Q� ,75 u h . or. 4F t� also y V,r�r, hoavy Y has savor ata'` , ry f Q�1 ] sd at.ti mo Pon%i attl i�� :a 1 to cl..or � duty Pent S erg R r n�A t 01 �o, t 4A'U ° For CI IFV �trocic P 4 ' d t.,t YC1 eg oas• cars d Fl i m dCt;i �g woll so��tl ":??t �1y da at. once atbed tit dept; a9 in r�� ....h ,�1� ma9ed e, t with 7f1r`t�t.t�t� �� t'os, belhq a n�'vih9 bpm �i.ngt'arSa be$a1tY a . i �n 1 scc�l ats, t'Qm. ides a o sr� mo Th rent: nr a NtE ne us c rr bile e �. l1C] 1U_ ,:ar.i � agSo arrier s and t1 E' Moehe cl�L;r... � b i'.y � S Pia�ion wl for oda lets CSF ,. aU��f, � p .cral � t.ly �• •� �t ] U o.n �o ] pWbo Y egt.ti pmentM` tient9e$ o der- w� c' dent: Y, et:c: st.tc+, 9' S, b r..t..tc R- as ar, be t e �+ce r�r-'E''de Was Basil a$ a CAT ns o¢ �'e e QF .� Ident:. !t d along dF.mollstr Y be brotaght9�0 egt_ti er mor St. aocr - 0ith i:t,d ated voce to Prnr�►rrt: t.11 cross the MACt; t�rre ntly when cava i 1 ab i 1 i t:Y. ally une i n r..i vnr. br i d cl:er at the �1'I'lE:a Gi i i:it�, r Carl"give` 169. we WL bul i ev _ 'itis 1- � t..tP terms 1 'a r- e, ar�d q steel � st:or-a. F., QCa e'not.t OUr 1 1 nt 4h . EvP aWr• e>;peri ��r,ce Shaws c:apacitY of it the 1 enyt;ti n Witt, o , this o'� t• . l.tr' t:Wta logs t-r,, lot cars restr • lme sneWbir - Pabl.e of hol.dincll not be 1 ct i ons) are cleared ds (cars rt~rnrav %) them ed because cars, per'tricil'1E31-1t'.1 from our lot t, � of Parking }" r"`-'cher then ) the owners, Who abandon ex tens i ve. PAY t�rat�,i r,q and I r�lst.tr-ance storage can be c1 ear- cars taut companies also are many times slow cif the lot . Weeks ar,d even months can to pass by. Light and Heavy Towing ~ A] so° the Ci ty impounds certain volume of vehicles For DWI,��/> etc. and this too adds to the storage capacity needs. ��j2 car ~� storage lot will not suffice. � We have endeavored to provide the best For towingOur consistent 24 hr radio dispatch, our seven day week release Policy, multiple phone lines in order to keep one line � all times For incoming calls, our office located next open at where we can check cn� questions about vehicles, �o om� 8«�� '^ ruomi nq many blocks or 0 mile tolocate� t r��he� ��av� ` convenience For the City and forouuta»drs. �nswery moons more Tie towing business has not been a lucrative one^ It is extensive, } ong on hours' and requires a Fair amount ofbusiness from many sources ' �o keep in operation 24 hours a day. IF our bid should not be the lowest, we would like you . consider what we have offered the City for the past years, quick �w ' response, quality Lowing at competitive costs. Th��k b���[�.�� "�" gg oDgthpr qo/»POPY^ C�,� �h��� g�fe� - t-��- z�� eF Fj ci en�y gu�] j � � u , , ��" and e�Pe[jcx)ce ihqL "e �,O d"`n��,[ - ==� Since mon' tcxvs are cha|qed by ci |cuwetaoces not covered by ymu' con/ ract , mx pricing policy will be more explicit than you/ s. Enclosed is a correy"t copy of ow/| price sheet it explains other costs ^�'jch may be charged to a given tow ^ the base pri L| � -- ab owe // your cmwlsjderaKlc»,. S.11. 1 Jel 9e15 Co. loc. DBA TRIMS TOWING President - S| |/ imh ENCLOSURE ' ` ' r` ' ' , ` ~� / . . / ^� ' LIGHT DUTY WRECKER JANUARY 1, 1984 i SMALL WRECKER - Passenger carsrlight duty vans.3/4 ton pu. LOCAL_ TONS - Shakopee City Limits. . . . . . . . . . . . . $.30.00 LOCAL_. TOWS - Chaska,Jordan. Prior Lal:e,Savage. .35.00 Flatbed/foreign cars. . . . . . . . . . . . . . . . . . . . . .40.00 LONG DISTANCE-.-1 TON. . . . . . . . . . . . . . . . . . . . . . . . . . . .25.00+ $. 75 PER mile round trip FLATBED--Motor-cycl es,car,etc, (1 ocal ) . . . . . . . . . . . .30.00 HEAVY DUTY WRECKER LOCAL_ TOWS-- Shakopee City Limits. . . . . . . . . . . . . . .60. 00 LONG DISTANCE. . . . . . . . . . . . . . . . . . . . . . .hook—up. . . .35.00 .90/mile RECOVERY OF VELI I CL.ES 1 ton Wreckers. . . . . . . . . . . . . . . $45.00/hour 1 ton Flatbed. . . . . . . . . . . . . . . . .45.00/hour 2 1/2 ton Wrecker, . . . . . . . . .60.00/hour ' 600 Holmes Wrecker. . . . . . . . . . . .85.00/hour 750 11olmes Wrecker. . . . . . . . . . . 1.00.0O/hour Additional Man. . . . . . . . . . . . . . . 25.00/hour Dollies. . . . . . . . . . . . . . . . . . . . . . . 20.00 additional Transmission pins. . . . . . . . . . . . . 7.50 additional Drive Line removal . . . . . . . . . . . . 15.00 additional STORAGE RATES Car & PU storage. . . . . . . . . . . . . . 6,00 outside Tractors. . . . . . . . . . . 0 . . . a . . . . . . 10.00 Trailers. . . . . . . . . . . . . . . . . ... . . . 10.00 Storage rates charged by calendar clays only 9a.m. to 9a.m. . :a BID OPENING: December 27, 1983 11 :00 AiM. City Wall , 129 East 1st Shakopee, Minnesota * 1. Towing Charges: Type I Type II. Type III 2. Towing of Large Vehicles: _S�-� )'k•,c< <� �'t c 3. Storage Charges: a. First 24 hrs or fraction thereof -c` 1 Inside storage 2 Outside storage �•,`� b. Each additional 24 hrs or fraction thereof 1 Inside storage 2 Outside storage G Signature Company Address� MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: Individual Employee Health/Maintenance Accounts DATE: December 30, 1983 Introduction In my memorandum discussing 1984 labor negotiations dated October 26, 1983 and presented to City Council at its November lst council meeting, I included in the recommendation the option to consider an innovative benefit program based on individualized accounts for employees. Council authorized me to pursue this alternative if employees were willing to participate by increasing the deductibles on the current health plan. Employee Response All City employees have seen the attached fact sheet outlining the current health coverage options and using as an example a family of four and a single employee. After having an opportunity to discuss the option in the fact sheet with me, the employees have voted as follows: Employee In No Group Favor Against Opinion 1. Department Heads 7 *1 -0- 2. City Hall Employees (Non dept. head) 8 -0- -0- 3. Public Works 7 1 2 4. Police (includes secretarial) 1 15 **1 Total: 23 17 3 Footnotes: *This employee might change his vote depending upon the implementation methods selected by Council. **This employee has not yet voted for or against the plan. State law requires that a public employer must obtain the approval of all employees before it can reduce the level of benefits provided in a health benefit program. Because the City's proposal for individual employee health/ maintenance accounts was tied to an increase in the deductible from $100 to $200, the above employee poll was required. I have checked with the League of Cities and with Labor Relations Associates, and both indicated that their interpretation of the law was that a simple majority would prevail if a City Frnployee Health/Maintenance Accounts Page 2 A!cember 30, 1983 was proposing a change in the benefit level. Given this information, it is clear that the City has sufficient support from employees to make the change to individual employee health/maintenance accounts and to simultaneously increase the dedudeductible will in reduceethealth current monlan thlylfaamiily$preemiu00. m from $2is 08 in the deductible to approximately $175. Steps Required for Implementation To set up a program of individual employee health/maintenance accounts the City must comply with IRS code provisions. To do this, the City should employ the services of a firm that can assist us in establishing the proper documents to implement such a plan. We have contacted Deferred Compe nsation Administrators, 13100 Wayzata Boulevard, Minnetonka, MN 55343 in our efforts to map out how such a program might be put together. Deferred Compensation Administrators (DCA) are currently employed by Hennepin County and a number of other metropolitan cities looking into the individual employee health/ maintenance accounts most frequently referred to as cafeteria style benefit plans. For a flat fee of $1500 DCA will help the City establish such accounts if the City's legal staff will prepare the legal documents using DCA's samples and guidelines. The implementation period usually runs about three months, and the City would carry its current program into 1984 until such time that we were prepared to actually implement the program. Logis has been planning to have its Payroll Systems modified to handle individual accounts as of the first payroll in 1984, therefore, we are certain that they will be able to handle this program should Council choose to proceed with it. DCA provides a second level of service in which they screen the health claims coming in from individual employees to preserve the confidentiality of employees' use of the health maintenance account. DCA charges approxi- mately $600 for this service. DCA provides a third tier of service under which they actually process all the claims that pass through the individual health/maintenance accounts. DCA has explained to the City that the normal recommended break-even point is 50 employees or more for this type of service. Because Shakopee will have one standardized program and falls slightly below the 50 employee figure, Gregg Voxland and I recommend that we not consider this third tier of service at this time. The cost for this will be approximately $1200. The City of Shakopee's approach will be somewhat unique in that most employers provide this individualized health/maintenance account on a voluntary basis along with a large number of other choices in health benefits. `Ihe City of Shakopee is proposing that all employees participate in this program and that the increase in the City's contribution to health benefits for 1984 be deposited in the individualized accounts. Moreover, the program Employee Health/Maintenance Accounts Page 3 December 30, 1983 would provide the flexibility for employees to include more of their salary in the account on an individual basis by properly notifying the Finance Department. Alternatives 1. Direct the appropriate City staff to contact DCA and draft the appropriate documents to hire them to assist the City in implementing the individual employee health/maintenance accounts at a total cost of $1,500. 2. Direct the appropriate City staff to contact DCA and draft the appropriate documents to hire them to implement the program at $1,500 and to process individual employee claims at an additional $1,200 per year. 3. Do not implement the program and maintain the status quo. 4. Develop the program in a modified form. Recommendation I recommend Alternative No. 1. I believe that the individual employee health/maintenance account will prove to be a real boon to City employees and the City as employer. Individual health/maintenance accounts in the context of cafeteria style benefit plans are clearly the wave of the future because of the flexibility they provide both the employer and the employees. If Council accepts this recommendation, the $1500 fee to set up the accounts would be paid from contingencies budgeted for 1984. In accepting Alternative No. 1 this would be then a one-time expense to set up the accounts and the City Finance Department would administer the accounts thereafter. The adop- tion of the individual employee health/maintenance account also establishes a new precedent, in that the employer would be making equal contributions to family and single employees whenever it makes contributions to a benefit plan. Under our present program, when the City puts money into the health benefit plan those dollars only benefit family employees. This process will be more equitable and also more expensive. The wage package we are nego- tiating right now with the two 320 Locals takes this into consideration. I would also recommend that if Council accepts Alternative No. 1, it seriously consider making the $45.00 monthly payment to the individual health/maintenance accounts on a quarterly basis at the beginning of the quarter. This would provide individual employees with a modest amount of money to pay medical bills under the higher deductible proposed under this plan. The $45.00 per month employer contribution of course, can always be supplemented by employees who choose to funnel more of their salary into these individualized accounts. IRS requires that the individual accounts accumulate no more than is paid in in any given year, therefore, at the end of the second year accounts with more than one year of accumulation will have to be drawn down on before the end of the year and taxes paid on that amount. Employee Health/Maintenance Accounts Page 4 December 30, 1983 Action Requested Direct the appropriate City Staff to contact Deferred Compensation Administrators and draft a contract to employ said firm at the cost of $1,500 to establish an individual employee health/maintenance account program for the City of Shakopee to be implemented at the beginning of a -r $100 Deductible $200 Deductible $190/mo. City pays $190/mo. City pays $208.00 Average Family Ins. Cost per mo. $175.00 est. Family Cost 190.00 City pays/mo. 190.00 City pays/mo. $ 18.00 Paid by Employee $ 15.00 Remaining Balance to be put in Employee Health/Maintenance Account $500.00 Salary/Paycheck $500.00 Salary/Paycheck -135.00 Deductions (PERA, FICA, etc.) -135.00 Ded. (PERA, FICA, etc.) 365.00 365.00 - 8.31 H & L Deduction No H & L Deduction 356.69 Net per Pay Check 365.00 Net per Pay Check x-!6 Pay Periods/Yr. x 26 Pay Periods/Yr. $9,273.94 NET/YR. $9,490.00 NET/YR. 1984 YEAR-END COST OF INSURANCE TO EMPLOYEE $8.31 Deduction x 26 Payrolls = $216.06 yr. No 4 membersl@Deduction = 8S 00.00 4 Family members @ $100 Ded. 400.00 $ 15.00 H/M Account X 12 m0. = $620.00180.00 TOTAL COST $616.06 $9,490.00 Net/Yr. Salary $9,273.94 Net/Yr. Salary _ 800.00 Cost of Insurance 616.06 Cost of Insurance 8,690.00 $8,657.88 + 180.00 H/M Account No H/M Account $8,87870,00 $8,657.88 $212.12 Difference hypothetical family of four for medical The above figures are based on a expenses 100. These figures can be deduction purposes assuming all four had expenses over $ members and deductibles 100/per person depending on number of family adjusted by $ 212.06 more take home pay per used. In this situation the individual would have $ cted for ar. Employees can elect to have an apay ional medical mexpensesuwith tax-freerdollarss Account so can pay they yer. - .,.,. uefl1rh/maintenance Account Existing Benefit Program as of 1/1/84 Proposed Benefit Program 1/1/84 $500.00 Salary/Paycheck $500.00 Salary/Paycheck -135.00 Deductions (PERA, FICA, etc.) -135.00 Ded. (PERA, FICA, etc.) 365.00 365.00 x 26 Payperiods/Yr. x 26 Payperiods/Yr. $9,490.00 NET/YR. $9,490.00 NET/YR. 1984 YEAR-END COST OF INSURANCE TO EMPLOYEE No Payroll Deduction No Payroll Deduction $100.00 Deductible $200.00 Deductible $ 40/mo. into H/M Account x 12 mo. $480 yr. $9,490.00 Net/Yr. Salary $9,490.00 Net/yr. Salary -100.00 Cost of Insurance -200.00 Cost of Insurance $9,390.00 $9,290.00 No H/M Accounts +480.00 H/M Account $9,390.00 $9,770.00 $280.00 Difference lana.+�— lj{l:cauc..- De t has $8,000 budgeted for a reick-uP versus an automo The Building p reference for a full-size p has indicated his p urchase - sion Council indicated that s to�ffshould thisiper a used During budget discus requirements for bid quotes vehicle. There are no state for purchase. The following options are available: only Council's guideline as per attached the Cooperative Purchasing group 1•) Purchase new truck through price $6,467.17 plus $620.50 for air conditioning• specifications for a 2.) Purchase new truck through soliciting quotations on our own- 3.) a truck equipped similar o above. 3.) General Fund resoursear lease would be versus Revenue Lease for 3 years would be p 000 per year, a one y Sharing monies and would cost about $3, about $5,000/yr• brief survey to find dealer's lot. th Avery ping 000 miles g 4•) Purchase a used truck off a 800-7,200• These trucks approximate price ranges showed 308000 going for $6000 to have to wait for $5,600+ and 1983 trucks w qui so staff would probably or have are generally moving off the lots q before a Council meeting quotes and availability until immediately for q purchase. prior Council authority to make a p this opts 5,) Purchase a used truck through the auto auction. Tomn ownel .is checking option and is expected to have some information fo1/3/84 r use of personal vehicle. Estimated arnyear f Generalal mileage of Fund 00 6,) pay mileage28 per mile is $3, P miles at current rate of $• P expense. Recommendation Recommend Alternative No. 1 g rice t„-;,,o ;n information showing substantial p SYr:l:lt'11:H'1'1VLYA r1jn H1(11� ULHILL LVUac naaaauu ua��v++ 2 1/2 YARD LOADER GENERAL: Unit bid shall be current advertised, standard production model with all latest changes and features. WHEELBASE: 9' minimum. ENGINE: Diesel powered, 150 net hp minimum at governed rpm. Shall include the following: 2 stage dry type air cleaner Low temperature starting system Full flow oil filter, fuel filter, governor Passive type fuel heater Rain protected exhaust stack, muffler Direct electric starting Lockable engine side panels. TRANSMISSION: Single lever control, full power shift, 4 forward 2 reverse speeds minimum. Neutral safety starting. AXLES: Fixed front axle. Rear axle shall have 22 degrees total oscillation minimum. FINAL DRIVE: Planetary reduction to each wheel. STEERING: Articulated frame, full hydraulic power, dual 3.5" steering cylinders minimum with a minimum 70 degree steering angle. BRAKES: Service - Caliper disc on all wheels, air over hydraulic actuation or wet disc all wheels with straight hydraulic actuation. If air over hydraulic actuation furnish air dryer. Automatic transmission declutch on brake application. varkinn - Rxnandina shoe on transmission output shaft. working lights, dual stop and tail lights, turn signals, headlights. Furnish backup alarm, slow moving equipment emblem, 2 - 12 volt 180 amp hour batteries, single unmounted 8" strobe light with amber lens. DIMENSIONS: Dump clearance at full lift 910" minimum. Full lift @ 45 degree Discharge 310" minimum. Overall height 1115" maximum. Full turn tipping load 20,700# minimum. INSTRUMENTS & GAUGES: Shall include: Air cleaner service indicator Ammeter Coolant temperature gauge Oil pressure Air pressure (if air/hyd brakes) Fuel level gauge Engine hourmeter Converter temperature gauge Hydraulic reservoir sight gauge CAP LACKS: Shall be installed on the following: Oil filler Oil dipstick Fuel tank Hydraulic reservoir Radiator FENDERS: Front and rear. TIRES: First line, 23.5 x 25 Radial XRA, 75% CaCl. Furnish spare rim. SNOW PLOW AND WING: Furnish one way snow plow with 10' cutting edge and snow plow wing with 12' cutting edge. Wing shall be mounted forward of point of loader articulation. n. Snow plow shall be fitted with female adapter male master coupler. plowing width of one way plow at 40 degree angle shall exceed tire width by 4" minimum on each side. _ � -__L tt AAWGam+ G=d• 'S� �Yz s ` f::<":.lC+ .ti:31.-T 2St•r .' - _ i a�tii'�` FJI�a.X�:..i?''-,'•X�:� a `J''J:�F3C�1A �• ' -jo,.-b jr `) .7 .�8%• x?fit.; - • L rr;{v�i�r1 i. i•I:.+E�+C} �_i s fir' - S�r.. +.�Ai�M.•7 •.IN y6 •1 .. ��... 1+1 (•`M',..A :Y-a'aq :Mi� .'J 'Z.. ._ ...: .1-° F?etl'I. pa .:s ...� !>:Y _•�'+:_��t(�G 4J:J�: ti}i=1.. Tii.- ;Tc-,i .. not, .�';i:fi irf: �rjiY'+�+Iy"%6 •7E�te s .. A i iso .... 7 . ...':SEt� ,;:li}�e^'• :�,:3s..C1 ..�.'J3'i•3�`��}3Af� �.ars�:i: .^ ,_ , .�"'•�,'�3�'-•+�re'e-�,-..�.�a.�..�:._ _ �. �--- --r•-_- -.. - - ---- leo fit- 14 :J."I • . .•_:1L;G ''(}'� a�1N±i�$•iii 1'�Y�iFT� ;y3a t;_ 1'"S'� .a:_:.:•: :',.::�Hi 'hi'` + ., a'•$4J Litz f y ,F'fi il�If'u Liu& 10,1 f 1-4 f- i REC',F- IVED 9. 1983 } 1/2 TON PICKUP C11"Y OF SHAKOPEE GVW; 5200# minimum. WHEELBASE: 133" approximate. ENGINE: 6 cylinder, 225 CID minimum, full flow oil filter fuel filter, air cleaner. TRANSMISSION: Automatic. ASS; Front - Independent suspension, 2950# capacity min- Rear - in.Rear- 3300# capacity minimum. SPRINGS: Front - 1475# capacity each minimum at ground. Rear - 1550# capacity each minimum at ground. Shook absorbers - Front and rear. BRAKES: Service - Hydraulic, self adjusting, disc front, power assist. Parking - Cable to rear wheels. S7EERING: Power assist. CAB: Standard cab, full depth foam padded seat, dual sunvisors, dual exterior rear view mirrors, 9" x 6" low mount type, black rubber floor mat. BODY; All steel, 8' pickup body, styleside design. ELECTRICAL: Alternator - 60 amp. minimum. Battery - Maintenance free, 465 CCA minimum. AM radio B1AMPERS: Chromed front, painted rear step bumper. TIRES: First line, tubeless black radial, spare re,tire mud and / carrier inside box, fspare snow grip rear wheels. COLOR: Manufacturer's standard. r� 1. Special color. -14-- '/5 OPTIONS: +� 2. Manual transmission in lieu of automatic. . 3. 0' box in lieu of 8' box. 4. Delete radio. - -- • -- ----- --,-A— ��/) ijChaska @ �!,i6r '#--4!.`I "mW L Cable television f� a Lilstra-United System CITY OF SHAKOPEE January 3 1983 Members of City Council Members of City Cable Commission Mr. John K. Anderson, City Administrator Ms. Judith S. Cox, City Clerk City of Shakopee 129 E. First Ave. Shakopee, MN 55379 Dear Council & Commission Members, Mr. Anderson and Ms. Cox: Per my telephone conversation with Judy Cox on Friday, December 30, 1983, this is to inform you that ZU requests that I be appointed to the Shakopee Cable TV Public Access Board as a voting member as is stated in the franchise ordinance and proposal. Very truly yours J.W. Abbott for Zylstra United Cable P.U. Box 146 • 123 West 3rd. St.,Chaska, Minnesota 55318 • (612) 448-3831 Energy & Transport- ' �W Committee OF SHAKOPEE December 28, 1983 Ms. Judy Cox City Clerk City Hall Shakopee, MN 55379 Dear Ms. Cox: Enclosed is a copy of my resume submitted with this letter of intent for appointment to be presented to the City Council for their consideration for committee appointment to the Transportation and Energy Committee or other committee as deemed appropriate by the City Council. Please forward my name to the City Council on my behalf. Thank you. Sincerely, Glenda D. Spiotta 1164 Merrifield Court Shakopee, MN 55379 i Glenda D. Spiotta 1 � 1164 Merrifield Court Shakopee, MN 445-6654 (h) 445-7750 (o) EXPERIENCE: Recording Secretary, Scott County Board of Commissioners, Shakopee, MN. March, 1983 to Present. Also Recording Secretary to the Human Services Board, Audit Committee, Building Committee, Criminal Justice Advisory Committee, Human Services Board Resource Council, Personnel Committee and Board of Equalization. Recording Secretary, Shakopee Industrial-Commercial Commission, Shakopee, MN. July, 1983 to Present. Consultant Planner, City of Shakopee, MN. January, 1981 to June, 1981. Developed work Schedule for initial Capital Improvements Program and Organizational Schedule for Downtown Development effort. Regional Planner, Upper Minnesota Valley Regional Development Commission, Appleton, MN. November, 1977 to March, 1980. Program Areas: Employment and Training, Economic Development, Transportation. Involved preparation of plans, technical assistance to communities, committee work and inter-agency coordination. Part-time employment began in January, 1979 in areas of Economic Development and in Nutrition Project Regional Administration for the Area Agency on Aging. Program Manager, Morris County Housing and Redevelopment Authority, Morristown, NJ. November, 1976 to August, 1977. Responsible for the initiation and implementation of 300 units of Section 8 Housing Assitance Payments Program for the County. Assisted the development of outreach and public support for the HRA. Senior Planner, Planning Division, Department of Community Development, Paterson, NJ. February, 1976 to November, 1976. Developed new Flood Plain Ordinance and Soils and Sediment Control Ordinances, research assistance to development of city economic/historic district and also support for community development proposals. Community Development Planner, Department of Community Development, Passaic, NJ. June, 1974 to February, 1976. Prepared Outdoor Recreation Facilities Plan, Capital Improvement Plan and Street Improvement Plan. Implemented the Outdoor Recreation Facilities Plan by coordinating local, state and federal funding and management of the architect/construction efforts. Member, Ortonville Planning Advisory Committee, Ortonvill, MN. January, 1978 to July, 1980 Member, Mine Hill Planning Commission, Mine Hill, NJ. January, 1977 to August, 1977. EDUCATION: Mankato State College M.A. 1974 Geography, Regional Planning Mankato, MN Graduate Assistant 1973-1974 B.S. 1972 Geography, Earth Science Austin State Community A.A. 1970 Liberal Arts College, Austin, MN uuuutt1LLee5 LnaL neea committee memners. of the community in which 1 have lived I would like to- serve on a committee. )e either on the Planning Committee or inization. ats of business, from secretarial, to and owning my own business . The through this, I feel could be of value ttees. deration. COMMUNITY ACCESS CORPORATION 1 r4.K;,�, V -zm-o Novemoer SI- , Clifford Stafford t., 19B3 2328 Eagle Creek Blvd. Shakopee, Mn. 55379 GIT' OF S1.iAK0`-F City fo Shakopee Shakopee City Council Shakopee, Mn. 55379 Dear Council members , I would like to be considered for a position on the Board of Directors of the Community Access Corporation. I have a great disire to be active within the community of Shakopee and to work with the citizens . I feel this position offers me the chance to help increase communication amoung area residents and also provide education to persons interested in the television medium. I have some video experience on an amateur- level and UUMMUNII-T_AUUhbb UUNFUKATiUN City Clerk City of Shakopee 129 E. lst Ave. Shakopee, Mn. 55379 I would like to apply to serve on the Board of Directors of the new Community Access Corporation. Robert Ziegler 1077 Merrifield Shakopee, Mn. 55379 Phone: 445-3078 Designer/Design Engineer, presently employed by Thermo-King Corporation Member of the Shakopee Energy & Tramsportation Committee Board member and Vice-Chairperson of the Shakopee Community Services Thank you for your attention to this matter. Sincerely, Robert J. Ziegler , COMMUNITY ACCESS CORPORATION 936 East 3rd Avenne Shakopee, MN 55379 November 30, 1983 Ms. Judy Cox, Clerk City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Dear Ms. Cox : ' I would like to submit my name as a candidate for a position on the Board of Directors for the Shakopee Community Access Corporation. During the past few months, I have been active as a member of the Shakopee Cable Commission. The knowledge and understanding of cable television in Shakopee will be be extremely helpful during the early stages of the organization. I am also involved in cable television in the Jordan Public School system. Please consider me for this position. Sincerely, | vj� Bill Harrison ' COMMUNITY ACCESS CORPORATION 1042 Minnesota Street �.l-�, l k �✓ Shakopee , Minnesota 55379 December 20 , 1983 Mayor Eldon Reinke City Offices 129 East First Avenue Shakopee , Minnesota 55379 Re : Shakopee Community Access Corp . Dear Mayor Reinke : I wish to apply for a position on the board for the Shakopee Community Access Corporation. I have been a resident of Shakopee for the past nine years . For the past six years I have been an active member of the Shakopee Lions Club . In that time I have been a club officer for four years , in charge of Lions Park for two years , and in charge of our Renaissance Festival work project . I have been employed as a Minn . State Trooper for the past thirteen years . In June of this year I completed my schooling at Normandale College and received an Associate of Arts Degree , so I am definitely interested in continuing education. I also have video equipment myself that I use quite extensively . I believe the opportunity that our community of Shakopee has with the availability of the community service channel on cable T .V . can be put to good use in many different areas . The citizens can become better aquainted with our city government , service organizations , community services , local items of interest for family outings , and of course , for educational offerings . I would enjoy devoting my time to serve on this board it appears to me to have a great potential . i Sincerely yours , Dennis Roske -- `- —11111.bbi-un 150ara of Directors. I feel that the way to a better Shakopee is involvement of the General Public in the affairs and projects of the City. The Public Access Channel gives us that opportunity. With my background and enthusiasm I will be an asset to. the Board and the City. I am presently a Senior Electronics Technician for Control Data Corporation with prior experience in the use of Video Equipment. My Community involvement includes five years with Shakopee Cub Scout Pack 218, serving in the positions of Committee Chairman, Public Relations, and Assistant Cub Master. I am presently involved with my seven year old son in the Boy Scouts of America Tiger Cub Program. I have also assisted the Shakopee League of Women Voters at their Oct. '83 Political Rally by setting up and operating the Sound System. Other civic involvements include: a Life Member of the Shakopee VFW, and local Delegate of the IR party. When appointed to the Board, I feel we can make the Public Access Channel work for the people to make Shakopee a greater place to live. Thank you,/ Gary C. Morke Data Sheet GARY C MORKE Homeowner - 1042 Merrifield St. , Shakopee Married - Wife Delores 3 Children - Ages 13, 7, 3 Robert, Christopher, Amanda Presently subscribe to Cable Education: A.A. - Normandale Community College Service - 4 Years U.S.A.F. (Airborne Electronics Navigational Repair) Honorable Discharge Past Work History: 5 years - Gilford Instrument Laboratories 3 years Field Service Engineer 2 years District Sales Manager 5 years - Control Data Corporation i h 1042 Minnesota Street ;1! } Of;: ji't,•'�,���;�y�� Shakopee , Minnesota 55379 December 201 1983 Mayor Eldon Reinke City Offices 129 East First Avenue Shakopee , Minnesota 55379 Re : Shakopee Community Access Corp . Dear Mayor Reinke : I wish to apply for a position on the board for the Shakopee Community Access Corporation. I have been a resident of Shakopee for the past nine years . For the past six years I have been an active member of the Shakopee Lions Club . In that time I have been a club officer for four years , in charge of Lions Park for two years , and in charge of our Renaissance Festival work project . I have been employed as a Minn . State Trooper for the past thirteen years . In June of this year I completed my schooling at Normandale College and received an Associate of Arts Degree , so I am definitely interested in continuing education . I also have video equipment myself that I use quite extensively . I believe the opportunity that our community of Shakopee has with the availability of the community service channel on cable T .V . can be put to good use in many different areas . The citizens can becoipe better aquainted with our city government , service organizations , community services , local items of interest for family outings , and of course , for educational offerings . I would enjoy devoting my time to serve on this board it appears to me to have a great potential . Sincerely yours , COMMUNITY AMESS CORPORATION SCOTT COUNTY LIBRARY SYSTEM COURT HOUSE SHAKOPEE, MN 55379 (612)-445-7750, Ext. 331 1� JANET WILLIAMS Director DeeembeA 29, 1983 TO: SHAKOPEE CABLE COMMISSION FROM: Janet Ulittiams , dtineetoA, Scott County Libnany System I noticed in the Shakopee papers .that .the Cabte Commission is seeking addit.ionat members and interested peopte ane to submit a tetteA. I have a stabb peAson at the Shakopee L.ibnany who is in change ob ouA audio-v-isuat activities and with the Shakopee BAanch Libnany being the community veiwing eenten it seems appqopi> a.tc that someone 6.Pcom auA Zys,tem 6eAve on the board. With this Aationate I would tike to submit the name ob BaAbana He.gAon.s . She is a gAaduate o4 the Coffege ob St. CatheA.i,ne and has been employed by the Scott County LibAany System since August 12, 1977 woAking at the Shakopee BAanch bon the past yeaA. She Aes-i.des in M.Lnneapof-iz but I have been told that tezidency is not a nequiAement. Should this Aeeommendation prove to be unaeeeptabte, Anna Mae Watsh oA I would give eons.Ldenation to 6e4ving . AbteA the biAst ob the yeah we ptano aetivcty involved in some tibnany pnognamming . We want toda pAognam on the tibnany in genenat and the sehvices avaitabte to .the pubtic. AbteA that we plan to do ouA pre-school stony hours . cc Shakopee LibAany br An Equal Opportunity Employer PLANNrNGr_MMMISSION U L December 29, 1983 �•; ;. : fir- . .. _. Charles A. Mensing 117 S. Fuller Shakopee, MN 55379 Att: Judith Cox ' i, Shakopee City Council 129 E. 1st Ave. Shakopee, MN 55379 E, Dear Ms. Cox: I. am interested in and am applying for the vacant seat on the Planning Commission. After graduating from Mankato Vocational Technical Institute with a degree in Sales and Management, I took up residence in Shakopee and pursued a career in business where I had managed the local Kentucky Fried Chicken for 2 years and have been the proprietor of Wampach's Restaurant for the past 8 years. Besides owning my own business, I am the holder of a Minnesota State brokers license which enables me to be employed at , ERA-Laurent Realty as a real estate agent. I feel I can be an asset to the Planning, Commission be- cause of my thorough knowledge of Shakopee and all my busi- ness- and real estate experience. Thank-you for your consideration, Charles A. Mensing smb Q ANY COW2'S'S ION CITIZENS STAr,_.n nAA O OF SHAKOPEE • 1100 EAST 4th AVENUE SHAKOPEE,MINNESOTA 55379 TEL.: (612)445-8200 December 23, 1983 CITY OF SHAKOPEE Mayor Eldon Reinke City Hall 129 East 1st Avenue Shakopee, MN 55379 Dear Mayor Reinke: I would like to express my interest in serving on one of the following groups: 1 . Planning Commission 2. Industrial-Commercial Commission 3. Shakopee Public Utilities Commission 4 . Energy & Transportation Committee 5. Cable Community Access Corporation I believe my experience in banking and finance might lend itself greatly to any one of these groups. Please let me know if I can be of any assistance in any of these areas. Sincer)ly, CITIZENS STAT /LANK OF SHAKOPEE 1�2 "C /6 James A. Weeks / Chief Operating Officer/Cashier ` JWpw SHAKOPEE PUBLIC UTILITIES COMMISSION ISM : +l OF&HAKOPM Jim Kephart 1064 Ramsey Shakopee, Minnesota 55379 November 14, 1983 The Honorable Eldon Reinke, Mayor City Hall 129 East First Avenue Shakopee, Minnesota 55379 Dear Mayor Reinke: Enclosed herein please find my informal resume that will be helpful in determining my qualification for any vacancies that might arise on the Shakopee Utility Commission. As you know, and as I have indicated in my resume, I am very familiar with the operations of the Shakopee City Government and also the Utility Division having mapped the distribution area while working for Pheifer and Shultz as well as when I did it later on my own. I would be more than happy to meet with you and/or the City Council to discuss the above:. MU......L ...... F..... -- .........: .7 -.i.:.... -- LL.: .. .....L J-..v Informal Resume for Jim Kephart Address 1064 Ramsey, Shakopee, MN 55379 - for 11 years Married 172 years Age 37 Children '3 - ages 12, 9 and 7 From December, 1977, to Present I have been employed uy Ames Construction, Inc. as an Estimator and Project Manager. In these capacities I Pru computing quantities from blue prints, pricing of said quentities and pro- paring the bid package. When we are a successful bidder it is then my project to manage to completion. This involves many areas of communi- cation and coordination. My additional duties with Ames Construction are as follows: 1. Safety and Health Officer: I prepared our first Safety and Health Plan and regularly conduct safety meetings and comply with all record keeping requirements. 2. Equal Employment Officer: Here again I prepare Affirmative Action Plans as required by different governmental agencies, keep abreast of current legislation and comply with all record keeping require- ments. 3• Billing:. I prepare all contract billing as well as all hourly billings for processing. 4. Insurance: I process and maintain records for our Workmans' Compensation Insurance as well as our Health and Dental Insurance. 5. Computer;p I was the Installation Manager when we ordered our I.B.M. 3400 Computer. Since installation, I have released responsibility to others but still maintain complete control over job costing and equipment maintenance. 6. Special Projects: A. Designed our new Corporate Headquarters and Shop facilities and acted as the general Contractor on these projects: B. Put together our Promotional Brochure. C. Traveled to Denver, Colorado for three months and helped establish a regional office there. - 7 -----I -- wCiYViia011liI %AVVWiVjICl Q %Iii, Base Haps as well as other mapping as required; special reports. Be Perform/supervise surveying. C. Perform/supervise inspection of roads and utility construction; some building and plumbing inspection for the Building Department; assist the City Assessor in computing legal descriptions and acreage calculations. D. Consulting Engineering coordination. E. Traffic analysis. F. Report to City Council on Engineering matters. Go Purchase all supplies and equipment for the Engineering Department, H. Compute all Special Assessments. I. Drafting of Easements. J. Enforcement of City's Zoning Ordinances and City Codes, Civil Defense Coordinator: A. Report directly to the Mayor and City Council, Be Development of approved Emergency Plans and Hazard Analysis. C. Coordinated facilities and transportation for local emergencies and developed a Private Contractor Cooperation list. D. Civil Defense spokesman for media. E. Secured. excess and surplus property from various agencies. government From August, 1969. to November, 1�?Z�. I was employed by Pfeifer & Shulz, Inc., an Engineering Consulting firm where my duties included drawing of control schematics; electrical substation design; transmission and distribution design; surveying. From July, 1967 to August, 1969, I was employed by Northern States Power(/ Company. My primary duties were drawing of control schematics for electrical substations. From 1965 to 1967, I was employed at D & 0 Dies as a Tool and Die Apprentice, Additional Work Exyerience: Since 1974 I have owned and operated my own business, J & J Deeign. Primarily, I design and draw plans for homes for contractors and individuals, as well as other drafting, including mapping of the Overhead Distribution System for the Shakopee Public Utilities Commission. Military Experience: I have been a member of either the Minnesota National Guard or the Army Reserve since 1967• Following is a chronological breakdown of positions held during the past sixteen years: 1. Powerman (generator operator) 4 Years 2. Combat Surveyor 1 Year 3. Combat Construction Foreman 1-1 Years 4. Infantry Platoon Sergeant 1 Year 5, Assistant Section Leader in Civil Defense 1 Year 6, Assistant Section Leader in Public Works 1 Year 7. First Sergeant 3 Years 8. Simultaneously, a Recruiter 2 Years 9. Assigned presently to the Scott County Civil Defense Agency as the County RADEF Officer 3 Years The Competences I plan to demonstrate and acquire through this program as the basis for aL Bachelor of Arta Degree in Construction Management will support and add credibility to the position I now hold with Ames Construction, Inc. The Individualized Competence Based Program allows me to accomplish my goal of attaining a Bachelor of Arts Degree in a reasonable time period while taking Into consideration my background. The general area of study for completion of my Degree from Normandale Community College will be in English Composition, Humanities, and Science. The purpose of the selection will be to proride a thorough educational experience as anticipated in the distribution requirements for an Associate of Arts Degree. lee, bHAKVYI;l; ru"Llu UTIL1'1Irlo I:VMM1.701V1V Randy Gorman 651 Jackson Street << Shakopee, Minnesota Age: 36 Married - 3 children Please accept my application for the position on the Shakopee Public Utilities Commission. I feel I have the qualifications and background for the position. I have briefly listed the experience and involvement I have had in this community since moving to Shakopee 14 years ago: - Ad Hoc Cable Commission - Member 1981-83 - Hockey Arena Fund - Team Captain 1979 - Scott Co Handicapped Research Coalition - Member 1977-78 - MCIW Task Force - Co-Chairman 1975-77 - City & County Officials Election Campaign - 1972-83 - Shakopee Jaycees - Member 1969-93; President 1975-76 - Knights of Columbus - Member 1966-83 By profession I am a retail manager, currently employed at Holiday Warehouse. In this capacity, I have gained a great deal of people-oriented experience. I have been responsible for hiring, training, and supervising people for over 15 years. A lot of expereince has been gained by supervisine a staff as high ac 17r% om„i,,.,,, ,. --A -_____ c --- 1 loft CITY OF SHAKOPEE INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 November 3 , 1983 Mr. Randy Gorman 651 Jackson Street Shakopee , MN 55379 Dear Randy: Thank you for your application for a position on the Shakopee Public Utilities Commission. When this appointment' is put on the Council agenda , Council will receive a copy of your application. Sincerely , 17 John K. Anderson City Administrator JKA/jms hrl L-1 r l r .' 7 An Equal Opportunity Employer Company 1 „ .17 December 9 , 1983 ,KOP Mr . Paul Wermerskirchen Chairman , Industrial Commercial Commission 731 South Pierce Shakopee, Minnesota 55379 Dear Paul, I understand that my term on the ICC will expire this month. Pat, at the city of Shakopee office called asking if I want to be re-appointed for another term. After giving it considerable thought, I have determined that it would be extremely difficult for me to serve another term, especially this coming year. I have recently discovered that there will be some major changes in my staff that will result in requiring me to expend considerable additional time and direction with my company. Having served on the ICC since it 's inception has been a rewarding experience. I dislike not being able to continue. I would hope that after I get my company stabilized, I would be considered for re-appointment. I have notified Pat, from -,the city of my decision. She -wanted to--cue t 'the -i5'e'w' appoin tmezi is on the adgenda for the next city council meeting. Sincerely, 741 Co. Road 83 Shakopee, Minnesota 55379 612-445-4646 �I MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Nominations to Committees DATE: December 28, 1983 Introduction We have advertised for interested citizens to step forward and offer to serve on various boards and commissions of the city. Pursuant to Council action last year, we did not advertise to fill vacancies on commissions where incumbents desire to be reappointed. We have received the attached letters from interested citizens. Action Requested 1. Accept nominations to the Community Access Corporation. 2. Accept nominations to fill the expiring term of Dan Steil to the Police Civil Service Commission. He is interested in being reappointed. 3. Accept nominations to the Planning Commission to fill the expiring terms of Lee Stoltzman and Fred Coller. Both are willing to serve another four year term. Mr. Coller has pointed out, however, that he is only able to attend 507. of the meetings. He is willing to continue if this is acceptable, but would understand not being reappointed if another candidate was qualified and more available. 4. Accept nominations to the Industrial Commercial Commission to fill the expiring terms of Jim O'Neill and John Manahan. Mr. Manahan is interested is being reappointed. See attached letter from Mr. O'Neill. S. Accept nominations to the Community Services Board to fill the expiring term of Nancy Christensen. Mrs. Christensen is interested in being reappointed. 6. Accept nominations to the Energy and Transportation Commit- tee to fill the expiring terms of Lauren Sorenson and William Anderson. Neither are interested in being reappointed at this time. 7. Accept nominations to the Cable Communications Advisory Commission to fill the expiring term of Bill Harrison. Mr. Harrison is interested in being reappointed. 8. Accept nominations to the Shakopee Public Utilities Commission to fill the unexpired term of Wally Bishop until April, 1984. JSC/ldd 1 MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: 1984 Liaison Appointments DATE: December 27, 1983 Introduction The attached lists the Council liaison appointments made in 1983. Council should consider and make appointments for 1983. Action Requested 1. Nominations and appointments to serve as acting mayor during 1984. 2. Make liaison appointments to: Shakopee Cotmnmity Services Shakopee Public Utilities Commission Planning Commission (1st 6 months) Hazardous Waste and Sewer Services Board CR-18 Citizens Advisory Group Energy & Transportation Committee Purchasing Committee JSC/ldd LaiVllV VVilia.lam..7 VVlll/l.1Va71Vla Vaa�ri• ..uallVUVaI *Joint Seven Man Committee Planning and •• Land-Use Control *Planning Commission Cncl. Vierling E�dut �eJ d ~� Scott County Criminal Justice Advisory Committee John Roepke *Hazardous Waste & Sewer Services Board Cncl. Colligan *CR 18 Citizens Advisory Group--n act-` ,� Cncl . Leroux and Walt Harbeck *Vice Mayor Cncl. Colligan Flying Cloud Airport Commission Bob Vierling (appt. made 2/78) Joe Perusich-resigned *Energy & Transportation Committee Cncl. Colligan *Purchasing Committee Cncl. Leroux and Cncl . Vierling *Appointments made on January 4, 1983 1 � o CITY OF SHAKOPEE =' INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 December 29, 1983 Ifl Mayor and City Council City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 Dear Mayor and Councilmembers : Effective at the end of the working day, January 13 , 1984 I am resigning my position as Secretary for Community Development. I have accepted another position with a firm that lends positive advancement both personally and financially. /Re-9p ctfully, �neVanMaldeghe cc : John Anderson Jeanne Andre The Heart of Progress V a I eJ An Equal Opportunity Employer RESOLUTION NO . 2208 A RESOLUTION OF APPRECIATION TO JANE VANMALDEGHEM WHEREAS , Jane VanMaldeghem has served the City of Shakopee in a number of capacities from July of 1978 until January of 1984 including more recently as secretary for the Community Development Department; and WHEREAS , during her employment, Jane took her responsibilities very seriously and performed them in a superior manner at all times; and WHEREAS , Jane well represented the City of Shakopee in serving the general public and her fellow employees in a most cheerful and conscientious manner; and WHEREAS , Jane was always willing and ready to assist her fellow employees when they asked for her help. NOW, THEREFORE, BE IT RESOLVED that the Shakopee City Council does hereby extend a token of thanks and appreciation to Jane VanMaldeghem for her dedication and hard work during her employment with the City of Shakopee and wishes her well in her future endeavors. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 3rd day of January, 1984. Mayor of the City of SHakopee ATTEST: City Clerk Approved as to form this day of January, 1983. City Attorney IJK Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Interfund Transfers Date: December 30, 1983 Introduction & Background Request Council approve the following interfund transfers as per budget: Revenue Sharing to General Fund Street Street Sweeper McQueen $ 55, 965.00 Propane Unit Propane Carb & Turbo 978.50 Building Inspection Metal Detector Brunson 576.80 Park Propane Unit Propane Carb & Turbo 991.00 $ 58,511.30 Sewer Fund Restricted Cash to Sewer Fund Operating Cash Close out of Debt Serv. Fund for 1961 Bonds $ 7,375.98 Action Requested Move to approve transfer of $58, 511.30 from the Revenue Sharing Fund to the General Fund and $7,375.98 from restricted cash to operating within the Sewer Fund. GV:mmr 1 � Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Sale of Surplus Property Date: December 23, 1983 Introduction & Background The subject of the sale of the blue line copier to the schools came up a few months ago and prompted a change in the code related sale of property. However, it appears from the minutes that the copier never was declared surplus so that it could be sold. It is requested that it be so declared. Alternatives I 1 . Approve 2. Disapprove Recommendation Recommend alternative No. 1 . Action Requested Move to declare the blue line copier surplus property and sold by the proper procedure. GV:mmr i 1 MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Official Newspaper DATE: December 27, 1983 Introduction One of the actions which needs to be taken at the first Council meeting of the year is the designation of the official newspaper for the City of Shakopee. Recommended Action Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 1984. JSC/ldd i i "december 1983 Page-3 BIT ACCT. CR. ACCT. AMOUNT BATCH REMARKS VENDOR CK. AMT. CK. NO 85. 1010.000.00 85. 1010 772,000.00 Purchase of RP 1st Nat.-Shakopee 772,000.00 14690 '85. 1010.000.00 85.1010 425, 118.25 Purchase of FNMA 1st Nat.-Shakopee 425,118.25 14691 01.4499.311.31 01.1010 11000.00 Repl. Police Fund City of Shakopee 1,000.00 14706 82.2040.000.00 82.1010 23,459.61 Fire State Aid Shak. Fire Relief Assoc. 23,459.61 14707 •60.4519.538.41 60. 1010 4,476.51 Capital Improvements Lundgren Excay. 4,476.51 14708 01.4222.426.42 01.1010 15,808.00 Motor Fuels Tracy Oil 15,808.00 14709 '01 .4390.421 .42 01.1010 90.00 Schools & Conf. MN Pollution Control 90.00 14710 01 .4321 .321.32 01.1010 60.65 Telephone NW Bell 1,208.74 14711 01 .4321.421.42 01.1010 77.29 of it if 01.4321.182.18 01.1010 148.86 it if of 01.4321.311.31 01.1010 404.91 it it 01.4321 .151 .15 01.1010 97.15 " it 01.4321 .411.41 01.1010 51.55 it 01.4321 .331.33 01 .1010 35.00 " " of 01.4321.121.12 01.1010 49. 91 if 01.4321.171.17 01.1010 198.57 it 01.4321.131.13 01.1010 33.94 it 01 .4321 .111.11 01.1010 33. 94 " -15.4321 .191 .19 15.1010 16.97 " 01.4370.351.35 01.1010 66.40 Utilities/Elect. MN Valley Electric 112.39 14712 01 .4370.427.42 01.1010 45.99 IT of it if " 01 .4370.622.62 01.101,0 58.09 Utilities/Nat. Gas Minnegasco 2,859.33 14713 01 .4370.181.18 01.1010 327.45 11 it if " 01.4370.311.31 01.1010 791.56 it it to 01.4370.421.42 01.1010 1,583.11 if ofit " 01.4370.182.18 01.1010 99.12 itifof " 01 .4390.331.33 01 .1010 160.00 Schools & Conf. University of MN 160.00 14714 81.4920.000.00 81.1010 6,336.70 Remit FIT 1st Nat.-Shakopee 6, 336.70 14715 81.4921 .000.00 81.1010 3, 921.98 Remit SIT Comm. of Revenue 3, 921.98 14716 '81.4927.000.00 81.1010 111192.00 Remit Def. Comp. PEBSCO 1,192.00 14717 a December 1983 Page-4 DEBIT ACCT. CR. ACCT. AMOUNT BATCH REMARKS VENDOR CK. AMT. CK. NO 81.4931 .000.00 81.1010 635.00 Payroll Savings 1st Nat.-Shakopee 635.00 14718 81 .4927.000.00 81 .1010 230.00 Remit Def. Comp. IDS Life Ins. Co. 230.00 14719 81.4923.000.00 81.1010 6,137.35 Remit PERA PERA 6, 137.35 14720 01 .4100.311 .31 01 .1010 867.32 Salaries-Full Time Dennis Anderson 867.32 14721 15.4310. 191 .19 15.1010 1,000.00 Application Fee MN Housing Finance 1,000.00 14722 $1,266,613.18 $1,266, 613.18 Totals by Fund 01-General Fund $ 22,088.81 15-HRA 1,016.97 60-82-B Improvements 4,476.51 81-Payroll Trust 18,453.03 82-Fire Dept. Relief, Tr. 23, 459.61 85-Investment Trust 1,197,118.25 $1,266,613.18 ESTIMATED COST BY DISTRICT USING RECOMMENDED POLICY District Item 1 2 3 4 5 Total Average Project Length 20010 8610 17280 14610 6906 67416 13483.2 Estimated Cost 2201100.00 947100.00 1900800.00, 1607100.00 759660.00 7415760.00 1483152.00 Project Frontage 10715 2275 8835 3855 3010 28690 5738 Spread Frontage 9295 6335 8445 10755 3897 38727 7745.4 District Frontage 37274 36750 33272 43480 42439 193215 38643 Project Assessment 25 % 294662.50 62562.50 242962.50 106012.50 82775.00 788975.00 157795.00 40 % 471460.00 100100.00 388740.00 169620.00 132440.00 1262360.00 252472.00 Spread Assessment 25 % 255612.50 174212.50 232237.50 295762.50 107167.50 1064992.50 212998.50 40 % 408980.00 278740.00 371580.00 473220.00 171468.00 1703988.00 340797.60 Total Assessment 25 % 550275.00 236775.00 475200.00 401775.00 189942.50 1853967.50 370793.50 40 % 880440.00 378840.00 760320.00 642840.00 303908.00 2966348.00 593269.60 City Share 1650825.00 710325.00 1425600.00 1205325.00 569717.50 5561792.50 1112358.50 1320660.00 568260.00 1140480.00 964260.00 455752.00 4449412.00 889882.40 Estimated Front Foot Assessment 25 % Spread 6.86 4.74 6.98 6.80 2.53 5.58 Project * 20.61 18.49 20.73 20.55 16.28 19.33 40 % Spread 10.97 7.58 11.17 10.88 4.04 8.93 Project * 32.97 29.58 33.17 32:68 26.04 30.93 Estimated Lot Assessments 25 % Spread 617.19 284.43 418.80 612.20 227.27 431.98 Project * 1854.69 1109.43 1243.80 1849.70 1464.77 1504.48 40 % Spread 987.50 455.09 670.08 979.53 363.63 691.16 Project * 2967.50 1775.09 1990.08 2959.53 2343.63 2407.16 * Includes Spread Assessment _ Note: Calculation of estimated cost assumes that all streets in need of rehabilitation will be reconstructed. Attached map denotes the streets that require rehabilitation. Spread assessments are levied against all frontage in the District. CITY OF SHAKOPEE .f• ~ + ����.."fl�. 1 �,.y "fi r- r ��i f!*!M 1 r Y 1 tt .. .. f}�M•,r tiilr + dell Ii t. t r. �h )0 3000 \ t. 1 S 'S .' � ' t�♦ #1 j i ) IL i * 5 -- = STREET 2��1JS"r R.uGT ESTIMATED COST BY DISTRICT USING RECOMMENDED POLICY District Item 1 2 3 4 5 Total Average Overlay Width (ft) 44 44 44 44 44 44 Overlay Length 0 0 0 0 0 0 0 Reconstruct width (ft) 44 44 44 44 44 44 Reconstruct Length 20010 8610 17280 14610 6906 67416 13483.2 Project Length 20010 8610 17280 14610 6906 67416 13483.2 Estimated Cost 2201100.00 947100.00 1900800.00 1607100.00 759660.00 7415760.00 1483152.00 Project Frontage 18010 2275 8835 3855 5370 38345 7669 Spread Frontage 2000 6335 8445 10755 1536 29071 5814.2 District Frontage 37274 36750 33272 43480 42439 193215 38643 Project Assessment 25 % 495275.00 62562.50 242962.50 106012.50 147675.00 1054487.50 210897.50 40 % 792440.00 100100.00 388740.00 169620.00 236280.00 1687180.00 337436.00 Spread Assessment 25 % 55000.00 174212.50 232237.50 295762.50 42240.00 799452.50 159890.50 40 % 88000.00 278740.00 371580.00 473220.00 67584.00 1279124.00 255824.80 Total Assessment 25 % 550275.00 236775.00 475200.00 401775.00 189915.00 1853940.00 370788.00 40 % 880440.00 378840.00 760320.00 642840.00 303864.00 2966304.00 593260.80 City Share 1650825.00 710325.00 1425600.00 1205325.00 569745.00 5561820.00 1112364.00 1320660.00 568260.00 1140480.00 964260.00 455796.00 4449456.00 889891.20 Estimated Front Foot Assessment 25 % Spread 1.48 4.74 6.98 6.80 1.00 4.20 Project * 15.23 18.49 20.73 20.55 14.75 17.95 40 % Spread 2.36 7.58 11.17 10.88 1.59 6.72 Project * 24.36 29.58 33.17 32.88 23.59 28.72 Estimated Lot Assessments 25 % Spread 132.80 284.43 418.80 612.20 89.58 307.56 Project * 1370.30 1109.43 1243.80 1849.70 1327.08 1380.06 40 % Spread 212.48 455.09 670.08 979.53 143.32 492.10 Project * 2192.48 1775.09 1990.08 2959.53 2123.32 2208.10 * Includes Spread Assessment h..b... 20010 8610 17280 14610 6906 67416 13483.2 0.00 0.00 0.00 0.00 0.00 0.00 0.00 est 2201100.00 947100.00 1900800.00 1607100.00 759660.00 7415760.00 1483152.00 t 2201100.00 947100.00 1900800.00 1607100.00 759660.00 7415760.00 1483152.00 age 0 0 0 0 0 0 0 rontage 18010 2275 8835 3855 5370 38345 7669 age 18010 2275 8835 3855 5370 38345 7669 le 2000 6335 8445 10755 1536 29071 5814.2 tage 37274 36750 33272 43480 42439 193215 38643 sment 6 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6 495275.00 62562.50 242962.50 106012.50 147675.00 1054487.50 210897.50 6 792440.00 100100.00 388740.00 169620.00 236280.00 1687180.00 337436.00 neat 6 55000.00 174212.50 232237.50 295762.50 42240.00 799452.50 159890.50 6 88000.00 278740.00 371580.00 473220.00 67584.00 1279124.00 255824.80 :nt 6 550275.00 236775.00 475200.00 401775.00 189915.00 1853940.00 370788.00 6 880440.00 378840.00 760320.00 642840.00 303864.00 2966304.00 593260.80 % 1650825.00 710325.00 1425600.00 1205325.00 569745.00 5561820.00 1112364.00 % 1320660.00 568260.00 1140480.00 964260.00 455796.00 4449456.00 889891.20 it it 1.48 4.74 6.98 6.80 1.00 4.20 eject * NA NA NA NA NA NA oject * 15.23 18.49 20.73 20.55 14.75 17.95 2.36 7.58 11.17 10.88 1.59 6.72 eject * NA NA NA NA NA NA eject * 24.36 29.58 33.17 32.88 23.59 28.72 132.80 284.43 418.80 612.20 89.58 307.56 eject * NA NA NA NA NA eject * 1370.30 1109.43 1243.80 1849.70 1327.08 NA 212.48 455.09 670.08 979.53 143.32 1380.06 eject NA NA 492.10 NA NA NA eject * 2192.AR 1119 nn -2d%d% . NA ESTIMATED COST BY DISTRICT USING RECOMMENDED POLICY District Item 1 2 3 4 5 Total Average Overlay Width (ft) 44 44 44 44 44 44 Overlay Length 10005 4305 8640 7305 3453 33708 6741.6 Reconstruct width (ft) 44 44 44 44 44 44 Reconstruct Length 10005 4305 8640 7305 3453 33708 6741.6 Project Length 20010 8610 17280 14610 6906 67416 13483.2 Estimated Cost 1760880.00 757680.00 1520640.00 1285680.00 607728.00 5932608.00 1186521.60 Project Frontage 18010 2275 8835 3855 5370 38345 7669 Spread•Frontage 2000 6335 8445 10755 1536 29071 5814.2 District Frontage 37274 36750 33272 43480 42439 193215 38643 Project Assessment 25 % 396220.00 50050.00 194370.00 84810.00 118140.00 843590.00 168718.00 40 % 633952.00 80080.00 310992.00 135696.00 189024.00 1349744.00 269948.80 Spread Assessment 25 % 44000.00 139370.00 185790.00 236610.00 33792.00 639562.00 127912.40 40 % 70400.00 222992.00 297264.00 378576.00 54067.20 1023299.20 204659.84 Total Assessment 25 % 440220.00 189420.00 380160.00 321420.00 151932.00 1483152.00 296630.40 40 % 704352.00 303072.00 608256.00 514272.00 243091.20 2373043.20 474608.64 City Share 1320660.00 568260.00 1140480.00 964260.00 455796.00 4449456.00 889891.20 1056528.00 454608.00 912384.00 771408.00 364636.80 3559564.80 711912.96 Estimated Front Foot Assessment 25 % Spread 1.18 3.79 5.58 5.44 0.80 3.36 Project * 12.18 14.79 16.58 16.44 11.80 14.36 40 % Spread 1.89 6.07 8.93 8.71 1.27 5.37 Project * 19.49 23.67 26.53 26.31 18.87 22.97 Estimated Lot Assessments 25 % Spread 106.24 227.54 335.04 489.76 71.66 246.05 Project * 1096.24 887.54 995.04 1479.76 1061.66 1104.05 40 % Spread 169.98 364.07 536.06 783.62 114.66 393.68 Project * 1753.98 1420.07 1592.06 2367.62 1698.66 1766.48 * Includes Spread Assessment ESTIMATED COST BY DISTRICT USING RECOMMENDED POLICY District Item 1 2 3 4 5 Total Average Overlay Width (ft) 44 44 44 44 44 44 Overlay Length 10005 4305 8640 7305 3453 33708 6741.6 Reconstruct width (ft) 44 44 44 44 44 44 Reconstruct Length 10005 4305 8640 7305 3453 33708 6741.6 Project Length 20010 8610 17280 14610 6906 67416 13483.2 Overlay Cost 660330.00 284130.00 570240.00 482130.00 227898.00 2224728.00 444945.60 Reconstruct Cost 1100550.00 473550.00 950400.00 803550.00 379830.00 3707880.00 741576.00 Estimated Cost 1760880.00 757680.00 1520640.00 1285680.00 607728.00 5932608.00 1186521.60 Overlay Frontage 9005 1137 4417 1927 2685 19171 3834.2 Reconstruct Frontage 9005 1138 4418 1928 2685 19174 3834.8 Project Frontage 18010 2275 8835 3855 5370 38345 7669 Spread Frontage 2000 6335 8445 10755 1536 29071 5814.2 District Frontage 37274 36750 33272 43480 42439 193215 38643 ?roject Assessment Nerlay 25 S 148582.50 18760.50 72880.50 31795.50 44302.50 316321.50 63264.30 40 S 237732.00 30016.80 116608.80 50872.80 70884.00 506114.40 101222.88 :econst 25 % 247637.50 31295.00 121495.00 53020.00 73837.50 527285.00 105457.00 40 % 396220.00 50072.00 194392.00 84832.00 118140.00 843656.00 168731.20 pread Assessment 25 % 44000.00 139370.00 185790.00 236610.00 33792.00 639562.00 127912.40 40 % 70400.00 222992.00 297264.00 378576.00 54067.20 1023299.20 204659.84 )tal Assessment 25 % 440220.00 189425.50 380165.50 321425.50 151932.00 1483168.50 296633.70 40 % 704352.00 303080.80 608264.80 514280.80 243091.20 2373069.60 474613.92 ty Share 75 % 1320660.00 568254.50 1140474.50 964254.50 455796.00 4449439.50 889887.90 60 % 1056528.00 454599.20 912375.20 771399.20 364636.80 3559538.40 711907.68 timated Front it Assessment F % Spread 1.18 3.79 5.58 5.44 0.80 3.36 Overlay Project * 9.43 12.04 13.83 13.69 9.05 11.61 Reconst Project * 14.93 17.54 19.33 19.19 14.55 17.11 % Spread 1.89 6.07 8.93 8.71 1.27 5.37 Overlay Project * 15.09 19.27 22.13 21.91 14.47 18.57 Reconst Project * 23.89 28.07 30.93 30.71 23.27 27.37 imated Lot )ssments % Spread 106.24 227.54 335.04 489.76 71.66 246.05 Iverlay Project * 848.74 722.54 830.04 1232.26 814.16 889.55 econst Project * 1343.74 1052.54 1160.04 1727.26 1309.16 1318.55 % Spread 169.98 364.07 536.06 783.62 114.66 393.68 verlay Project 1357.98 1156.07 1328.06 1971.62 1302.66 1423.28 !n_nnst PV^4^nt * 11A0 00 t toA nn -1 n. le wr ESTIMATED COST BY DISTRICT USING RECOMMENDED POLICY District Item 1 2 3 4 5 Total Average Overlay Width (ft) 36 44 44 44 44 42.4 Overlay Length 10005 4305 8640 7305 3453 33708 6741.6 Reconstruct width (ft) 36 36 36 36 36 36 Reconstruct Length 10005 4305 8640 7305 3453 33708 6741.6 Project Length 20010 8610 17280 14610 6906 67416 13483.2 Estimated Cost 1440720.00 671580.00 1347840.00 1139580.00 538668.00 5138388.00 1027677.60 Project Frontage 18010 2275 8835 3855 5370 38345 7669 Spread- Frontage 2000 6335 8445 10755 1536 29071 5814.2 District Frontage 37274 36750 33272 43480 42439 193215 38643 Project Assessment 25 % 324180.00 44362.50 172282.50 75172.50 104715.00 720712.50 144142.50 40 % 518688.00 70980.00 275652.00 120276.00 167544.00 1153140.00 230628.00 Spread Assessment 25 % 36000.00 123532.50 164677.50 209722.50 29952.00 563884.50 112776.90 40 % 57600.00 197652.00 263484.00 335556.00 47923.20 902215.20 180443.04 Total Assessment 25 % 360180.00 167895.00 336960.00 284895.00 134667.00 1284597.00 256919.40 40 % 576288.00 268632.00 539136.00 455832.00 215467.20 2055355.20 411071.04 City Share 1080540.00 503685.00 1010880.00 854685.00 404001.00 3853791.00 770758.20 864432.00 402948.00 808704.00 683748.00 323200.80 3083032.80 616606.56 Estimated Front Foot Assessment 25 % Spread 0.97 3.36 4.95 4.82 0.71 2.96 Project • 9.97 13.11 14.70 14.57 10.46 12.56 40 % Spread 1.55 5.38 7.92 7.72 1.13 4.74 Project • 15.95 20.98 23.52 23.32 16.73 20.10 Estimated Lot Assessments 25 % Spread 86.92 201.69 296.97 434.11 63.52 216.64 Project • 896.92 786.69 881.97 1311.61 941.02 963.64 40 % Spread 139.08 322.70 475.15 694.57 101.63 346.62 Project • 1435.08 1258.70 1411.15 2098.57 1505.63 1541.82 • Includes Spread Assessment ESTIMATED COST BY DISTRICT USING RECOMMENDED POLICY District Item 1 2 3 4 5 Total Average Overlay Width (ft) 36 44 44 44 44 42.4 Overlay Length 10005 4305 8640 7305 3453 33708 6741.6 Reconstruct width (ft) 36 36 36 36 36 36 Reconstruct Length 10005 4305 8640 7305 3453 33708 6741.6 Project Length 20010 8610 17280 14610 6906 67416 13483.2 Overlay Cost 540270.00 284130.00 570240.00 482130.00 227898.00 2104668.00 420933.60 Reconstruct Cost 900450.00 387450.00 777600.00 657450.00 310770.00 3033720.00 606744.00 Estimated Cost 1440720.00 671580.00 1347840.00 1139580.00 538668.00 5138388.00 1027677.60 Overlay Frontage 9005 1137 4417 1927 2685 19171 3834.2 Reconstruct Frontage 9005 1138 4418 1928 2685 19174 3834.8 Project Frontage 18010 2275 8835 3855 5370 38345 7669 Spread Frontage 2000 6335 8445 10755 1536 29071 5814.2 District Frontage 37274 36750 33272 43480 42439 193215 38643 Project Assessment Overlay 25 % 121567.50 18760.50 72880.50 31795.50 44302.50 289306.50 57861.30 40 % 194508.00 30016.80 116608.80 50872.80 70884.00 462890.40 92578.08 Reconst 25 % 202612.50 25605.00 99405.00 43380.00 60412.50 431415.00 86283.00 40 % 324180.00 40968.00 159048.00 69408.00 96660.00 690264.00 138052.80 Spread Assessment 25 % 36000.00 123532.50 164677.50 209722.50 29952.00 563884.50 112776.90 40 % 57600.00 197652.00 263484.00 335556.00 47923.20 902215.20 180443.04 Total Assessment 25 % 360180.00 167898.00 336963.00 284898.00 134667.00 1284606.00 256921.20 40 % 576288.00 268636.80 539140.80 455836.80 215467.20 2055369.60 411073.92 City Share 75 % 1080540.00 503682.00 1010877.00 854682.00 404001.00 3853782.00 770756.40 60 % 864432.00 402943.20 808699.20 683743.20 323200.80 3083018.40 616603.68 Estimated Front Foot Assessment 25 % Spread 0.97 3.36 4.95 4.82 0.71 2.96 Overlay Project * 7.72 11.61 13.20 13.07 8.96 10.91 Reconst Project * 12.22 14.61 16.20 16.07 11.96 14.21 40 % Spread 1.55 5.38 7.92 7.72 1.13 4.74 Overlay Project * 12.35 18.58 21.12 20.92 14.33 17.46 Reconst Project * 19.55 23.38 25.92 25.72 19.13 22.74 Estimated Lot Assessments 25 % Spread 86.92 201.69 296.97 434.11 63.52 216.64 Overlay Project * 694.42 696.69 791.97 1176.61 806.02 833.14 Reconst Project * 1099.42 876.69 971.97 1446.61 1076.02 1094.14 40 % Spread 139.08 322.70 475.15 694.57 101.63 346.62 Overlay Project 1111.08 1114.70 1267.15 1882.57 1289.63 1333.02 Reconst Project * 1759.08 1402.70 1555.15 2314.57 1721.63 1750.62 * Includes Spread Assessment ESTIMATED COST BY DISTRICT USING RECOMMENDED POLICY District Item 1 2 3 4 5 Total Average Overlay Width (ft) 36 44 44 44 44 42.4 Overlay Length 20010 8610 17280 14610 6906 67416 13483.2 Reconstruct width (ft) 36 36 36 36 36 36 Reconstruct Length 0 0 0 0 0 0 0 Project Length 20010 8610 17280 14610 6906 67416 13483.2 Estimated Cost 1080540.00 568260.00 1140480.00 964260.00 455796.00 4209336.00 841867.20 Project Frontage 18010 2275 8835 3855 5370 38345 7669 Spread'Froutage 2000 6335 8445 10755 1536 29071 5814.2 District Frontage 37274 36750 33272 43480 42439 193215 38643 Project Assessment 25 % 243135.00 37537.50 145777.50 63607.50 88605.00 578662.50 115732.50 40 S 389016.00 60060.00 233244.00 101772.00 141768.00 925860.00 185172.00 Spread Assessment 25 % 27000.00 104527.50 139342.50 177457.50 25344.00 473671.50 94734.30 40 % 43200.00 167244.00 222948.00 283932.00 40550.40 757874.40 151574.88 Total Assessment 25 % 270135.00 142065.00 285120.00 241065.00 113949.00 1052334.00 210466.80 40 % 432216.00 227304.00 456192.00 385704.00 182318.40 1683734.40 336746.88 City Share 810405.00 426195.00 855360.00 723195.00 341847.00 3157002.00 631400.40 648324.00 340956.00 684288.00 578556.00 273477.60 2525601.60 505120.32 Estimated Front Foot Assessment 25 % Spread 0.72 2.84 4.19 4.08 0.60 2.49 Project * 7.47 11.09 12.44 12.33 8.85 10.44 40 % Spread 1.16 4.55 6.70 6.53 0.96 3.98 Project * 11.96 17.75 19.90 19.73 14.16 16.70 Estimated Lot Assessments 25 % Spread 65.19 1.70.66 251.28 367.32 53.75 181.64 Project * 672.69 665.66 746.28 1109.82 796.25 798.14 40 % Spread 104.31 273.05 402.05 587.72 85.99 290.62 Project * 1076.31 1065.05 1194.05 1775.72 1273.99 1277.02 * Includes Spread Assessment 4 ESTIMATED COST BY DISTRICT USING RECOMMENDED POLICY District Item 1 2 3 4 5 Total Average Overlay Width (ft) 36 44 44 44 44 42.4 Overlay Length 20010 8610 17280 14610 6906 67416 13483.2 Reconstruct width (ft) 36 36 36 36 36 36 Reconstruct Length 0 0 0 0 0 0 0 Project Length 20010 8610 17280 14610 6906 67416 13483.2 Overlay Cost 1080540.00 568260.00 1140480.00 964260.00 455796.00 4209336.00 841867.20 Reconstruct Cost 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Estimated Cost 1080540.00 568260.00 1140480.00 964260.00 455796.00 4209336.00 841867.20 Overlay Frontage 18010 2275 8835 3855 5370 38345 7669 Reconstruct Frontage 0 0 0 0 0 0 0 Project Frontage 18010 2275 8835 3855 5370 38345 7669 Spread Frontage 2000 6335 8445 10755 1536 29071 5814.2 District Frontage 37274 36750 33272 43480 42439 193215 38643 Project Assessment Overlay 25 % 243135.00 37537.50 145777.50 63607.50 88605.00 578662.50 115732.50 40 % 389016.00 60060.00 233244.00 101772.00 141768.00 925860.00 185172.00 Reconst 25 % 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40 % 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Spread Assessment 25 % 27000.00 104527.50 139342.50 177457.50 25344.00 473671.50 94734.30 40 % 43200.00 167244.00 222948.00 283932.00 40550.40 757874.40 151574.88 Total Assessment 25 % 270135.00 142065.00 285120.00 241065.00 113949.00 1052334.00 210466.80 40 % 432216.00 227304.00 456192.00 385704.00 182318.40 1683734.40 336746.88 City Share 75 % 810405.00 426195.00 855360.00 723195.00 341847.00 3157002.00 631400.40 60 % 648324.00 340956.00 684288.00 578556.00 273477.60 2525601.60 505120.32 Estimated Front Foot Assessment 25 % Spread 0.72 2.84 4.19 4.08 0.60 2.49 Overlay Project * 7.47 11.09 12.44 12.33 8.85 10.44 Reconst Project * NA NA NA NA NA NA 40 % Spread 1.16 4.55 6.70 6.53 0.96 3.98 Overlay Project * 11.96 17.75 19.90 19.73 14.16 16.70 Reconst Project * NA NA NA NA NA NA Estimated Lot Assessments 25 % Spread 65.19 170.66 251.28 367.32 53.75 181.64 Overlay Project * 672.69 665.66 746.28 1109.82 796.25 798.14 Reconst Project * NA NA NA NA NA NA 40 % Spread 104.31 273.05 402.05 587.72 85.99 290.62 Overlay Project 1076.31 1065.05 1194.05 1775.72 1273.99 1277.02 Reconst Project * NA NA NA NA NA NA * Includes Spread Assessment MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Amendment to Policy on Appointments to City Board and Commissions DATE: December 303 1983 Introduction Pursuant to Council direction of December 20th, I have prepared the attached resolution, which includes the existing policy plus corrections requested to amend the existing council policy on appointments to City Board and Commissions. Additions are underlined and suggested deletions are crossed out. Action Requested: Offer Resolution No. 2206, A Resolution Setting Forth City Council Procedural Policy on Appointments to City Boards and Commissions, and move its adoption. JSC/ldd Attachment another member. Each Counncilmember who nominates a person for an appointment should either pass out a resume of that person to the other Councilmembers or be able to recite some background information about the nominee. A motion to close nominations can be made and seconded at any time after each Councilmember present has been polled for a nomination. Once nominations are closed, no further applications will be received and vote will be made at the next Council meeting. 4. After nominations have been closed, if there is more than one person nominated for an appointment, the City Adffieistrat-eF Clerk shall distribute paper upon which each Councilmember shall write his preference for the appointment and sign their name. 5. The Mayor shall open the paper ballots and deeiaFe the-perse-R-getting the-rest-vettes-and-whether-er-net he-eF-ske-Feeeived-a-HiajeFity-vete-ef-the-CetnEii- rxembees-peeseed: and announce how the votes were cast. 6. If the person receiving the most votes does not have a majority vote of the Councilmembers present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. Resolution No. 2206 Page 2 7. After a candidate has received a majority vote on a paper ballot, the Mayor shall annouce his or her name and the fact that he or she has a majority vote. At that time, a motion is in order to appoint that person to the position. This motion shall be voted on and if the person receives a majority, he or she is then appointed. 8. All ballots shall be turned over to the City Clerk and be properly fil . 9. Upon majority vote of the Councilmembers present, the Council may waive the procedural policy on appoint- ments to permit nominations, voting and appointment all to occur at the same Council meeting. BE IT FURTHER RESOLVED that Resolutions 1562 and 1969 are hereby repealed in their entirety. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 3rd day of January, 1984. Mayor of the City ot Shakopee ATTEST: City Clerk Approved as to form this day of January, 1984. City Attorney Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Resolution No. 2203 Date: December 23, 1983 Introduction & Background Council should designate depositories for 1984 at it's first meeting for 1984 as provided for in state statutes. Alternatives 1 . Pass Resolution No. 2203 2. Modify Resolution No. 2203 3. Do not pass Resolution No. 2203 in which event the Treasurer I,2 bl�v� Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Resolution No. 2204 Date: December 27, 1983 Introduction & Background Resolution No. 2204 amends the Personnel Policy to allow for the changing of the City insurance contribution via inclusion in the annual pay resolution. This is an easier method to handle the changes and consolidate them in one resolution. Alternatives 1. Adopt Resolution No. 2204 2. Do not Resolution No. 2204 Recommendation Recommend alternative no. 1 Action Requested Offer Resolution No. 2204 GV:mmr �Z L Administrator Director Sum led to the Clerical Pay Plan for :o treat another employee similar I Community Development Director Sherri Conrady. receive a 4% raise over the current rich is $1,000/mo. and shall move Lt step 3, $1,076/mo. on the anni- .0/84. This is the result of the :he 1983 Pay Plan. Ism MEMO T0: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Council Meeting Procedures DATE: December 29, 1983 Intffiaduction Because of the light agenda January 3, 1984, I thought it would be a good time to review our 1983 worksession materials on Council procedures. What's your reaction looking back over the last 12 months? This is a good opportunity to take stock and fine tune the procedures from 1982 and 1983 if you have good suggestions. Review of 1983 Procedures 1. How Councilmembers get items on the agenda. Call and ask Staff to place a note about the item under Other Business on the upcoming agenda. After discussing the item with other members of Council, a motion can be made to take whatever action is appropriate. 2. Stopping time is 10:30 p.m. or 11:00 p.m. when there is n'&) HRA agenda. 3. The Chairman will comment on issues last and try to facilitate discussion. 4. The Chairman will make an informal effort to"go around the table" for comments. 5. There should be a self imposed limit of two comments per item. 6. Council members are urged to use "How to Aid Discussion by Asking the Right Question" (attached) (Sheet in plastic cover also at council table) (Also attached is a list of motions in order of precedence) . 7. Procedures for Public Hearing: a. Mayor announces and emphasizes public hearing rules: 1) Citizen give name and address before speaking. 2) Everyone speaks once before a second chance to speak is given. 3) Citizens speak to Chair or Council not other members of the audience (to avoid back and forth discusssions) . b. Council discusses issue before opening up to the audience. c. Open discussion up to the audience. r v• aa.a.i ...._.aa ...v w uv.a.a..0 vaa .�.avauu w Vaa Vlac GabGanaa WLLIi 6.V1I11.JiG<..Gli staff work. 9. Staff's role and responsibilities for completing staff work for agenda items: a. What a good staff report should accomplish. 1) Introduction 2) State problem or issue. 3) List alternatives with pros and cons. 4) Make recommendation. 5. State "Action Requested" . b. The staff report process. All information on an agenda item should be presented to all Council members in the staff report. (There are numerous problems with information not in the agenda packets) . c. Calls to City staff - the 20 minute rule of thumb. d. When to ask questions about agenda items - Monday or Tuesday before the meeting whenever possible. e. When to ask staff to follow-up on miscellaneous items for example: potholes, junk cars, etc. , should be covered when first received by Council, not "saved" for the Council meeting. This insures a quick response to the citizen's request. f. Responses to citizens' complaints about City staff handling of a problem, etc. Council's response should normally be, "I'll check into it and call you back". Avoid "taking sides" until all the facts are known. g. What to-do when staff comes to Councilmembers about a problem or item on the agenda. Request that the Staff persons take their concerns through the staff report process (see 9b) . 10. Use of Council worksessions (i.e. committee meetings) . Summar The ability of City Council to effectively make decisions at public Council meetings depends in large part on how Council conducts its meeting and how the information necessary to make those decisions is provided to all Councilmembers. The meeting procedures and the staff ____ __ ....+-,;.,-A �w.,.o TA 11 n7av a kPv role in determining the effec- Council Meeting Procedures Page three December 29, 1983 Action Requested Pass a motion accepting the Council meeting procedures for 1984 as outlined in the Council memo regarding that subject dated 12/29/83. JKA/ldd di HOW TO AID DISCUSSION � 3 BY ASKING THE RIGHT QUESTIONS% To Define Problems : I . As I understand it , the problem is . . . . does anyone have additional information on the issue? 2 . Would anyone care to suggest facts we need to better understand the issues involved? To Broaden Participation : 1 . We 've heard from some of you. Would others who have not spoken like to add their ideas? 2 . How do the ideas presented so far sound to those of you who have been thinking about them? 3 . What other issues related to this problem should we discuss? to Limit Participation : 1 . (To a dominating participant) We appreciate your ideas but perhaps we should hear from others . Would some of you who have not spoken care to add your ideas to those already expressed? 2 . You have made several good comments and I wonder if some- one else might like to ask a question or make a statement? 3 . Since all of the group has not yet had an opportunity to speak, I wonder if you would hold your comments until a little later . To Focus Discussion: 1 . Where are we in relation to the decision we need to make? 2 . Would you like to have me review my understanding of what ' s been said and where we are? 3 . That ' s an interesting comment . However, I wonder if it relates exactly to the problem that ' s before us? 4. As I understand it , this is the problem. . . . Are there addi- tional comments before we come to a decision? To Move The Meeting Along: 1 . I wonder if we 've spent enough time on this and are ready to move along to . . . . ? 2 . Have we none inr_n rh i - . .-.. ......1 v• J-- --"v , "L-- i.CClillr, WC QLC: dL all imp4sse on this issue? 2 . Should we look at our original objective for this discussion and see how close we are to it? 3 . Now that we are nearing the end of the meeting would anyone like to suggest how we might improve our next meeting? To Help Reach A Decision: 1 . Do I sense an agreement on these paints . . . . ? 2 . We seem to be moving toward a decision that would . . . . (Chairperson describes decision) Should we consider what it will mean in terms of. . . . if we decide this way? 3 . What have we accomplished up to this point? 4. Would someone care to sum up our discussion on this issue? To Provide Continuity : 1 . At our last meeting we discussed this issue . Would someone care to review what we covered then? 2 . Since we will not complete this discussion at this meeting, what are some of the issues we should take up at the next meeting? 3 . Would someone care to suggest additional information or issues we need to consider before our next meeting? * Adapted from "Working with Groups", Lizette Weiss , Director IF D..1%1 , .. AFF.,, -- A........_ - .,C n..-- A---- ^- -- --- - IN ORDER OFFPRECEDENCEIiuNS (Except for Incidental ftotions, Which have no rank among themselves) Fix time to AdJourn • Adf ourn • PRIVILEGED Take Recess : MOTIONS Question of Privilege Call for orders of the Day , Appeal Division of Assembly Division of a Question Filling Blanks • Objection ' INCIDENTAL Parliamentary Inquiry MOTIONS Point of Information Point of. Order Read Papers Suspend the Rules Withdraw a Motion ' Lay on the Table The Previous Question (Close Debate) ' Limit or Extend Debate ML;V1 1 VVa,1. 1 It =1111\Lb.7V1 "KOPE REQUEST FOR BOARD ACTION agenda x yxh• requested board date: 12-27-83 originating department: flexibility: None County Board ITEM: (Service/Subject) presenter: Commissioner Worm, Chairman Fiscal Management Committee Intergovernmental estimated time 5 minutes BOARD ACTION REQUESTED: Resolution No. Declaring the Phase-Out of Annual Road and Bridge Tax Appropriations to Scott County Municipalities. BACKGROUND: Recommended by the Fiscal Management Committee on 12-19-83. supporting documents: X attached none signatureldate: 12-Q1-83 distribution/date: 12-22-8 recommendedfor Consent Agenda: Count Att City Administrators /. > Hwy. Engr.y� & Clerks yes X no _gq_V_nty Controller BOARD OF COUNTY COMMISSIONERS /.3 SCOTT COUNTY,MINNES TA Date Reso ution No Motion by Commissioner Seconded by Commissioner RESOLUTION NO. ; DECLARING THE PHASE OUT OF ANNUAL ROAD AND BRIDGE TAX APPROPRIATIONS TO SCOTT COUNTY MUNICIPALITIES. WHEREAS, over the past -16 years with the exception of 1976 and 1977, the County Board has made it a practice to refund a percentage of Road and Bridge taxes to each of the several municipalities within Scott County for the construction and maintenance of roads, streets or bridges therein pursu- ant to the authority set out in MS 163.04, Subdivision 2; and WHEREAS, in the recent past, .Scott County has been severly criticized for its high levels of taxation for government operations and services and has made a concerted effort to reduce costs wherever possible and practical; and WHEREAS, in consideration of the budget cycle within which Scott County municipalities must operate, an appropriation equal to 15% -of county Road ` and Bridge taxes collected in the year 1983 was granted Scott County munici- palities by the adoption of Resolution No. 83088 adopted on November 29, 19.83. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott, Minnesota declares herewith; 1. that for the year taxes payable in 1984, an appropriation of 10% of county Road and Bridge taxes collected in that year will be granted Scott County municipalities. 2. that for the year taxes payable in 1985, an appropriation of 5% of county Road and Bridge taxes collected in that year will be granted Scott County municipalities. 3. that for the year taxes payable in 1986 and for years thereafter, no appropriation of county Road and Bridge taxes will be granted Scott 'County municipalities until such time as the County Board may wish to reconsider this practice. BE IT FURTHER RESOLVED, that copies of this resolution be forwarded to all Scott County municipalities by the County Administrator. YES NO Koniarski Koniarski Worm Worm Mertz Mertz Stromwall Stromwall Boegeman- Boegeman Tel. 445.6666 TO: Mayor, Council Members FROM: Tom Brownell, Chief of Police SUBJECT: Purchase of used vehicle DATE: January 3, 1984 INTRODUCTION Council has appropriated $6, 000 in the 1984 Capitol Improvement Fund for the replacement of the vehicle used for investigative purposes. BACKGROUND The vehicle currently used by the Police Department will be T 1--r— l_hP MEMORANDUM TO: John K. Anderson/City Administr or FROM: H.R. Spurrier/City Engineer RE: Special Council Meeting DATE: December 30, 1983 Introduction: At the special Council meeting December 27 , 1983, I referred to the necessity of holding a special meeting January 9, 1984, in order to adopt the scoping decision for the Shakopee Racetrack site proposal . Background: It is necessary for City Council to meet January 9th so that the scoping decision for the Shakopee Racetrack site proposal can be adopted before the Metropolitan Monitor Offices close at 5 : 00 p.m. so that notice of the scoping decision may be published in the Monitor January 17 , 1984. If that notice does not go to the Monitor January 9th, it will result in a one month delay because of future publication requirements that would be similarly delayed. So that there is a comfortable margin of time before the Monitor Offices close I have requested that City Council meet at 3 : 30 p.m. January 9 , 1984, so there is ample time to approve the scoping decision for the Shakopee Racetrack site proposal and get the publication to the Monitor Office before 5 :00 p.m. Action Requested: At the regular City Council meeting January 3 , 1984, adjourn to 3 : 30 p.m. , January 9 , 1984. HRS : cau Rear- 3300# capacity minimum. SPRINGS: Front - 1475# capacity each minimum at ground. Rear - 1550# capacity each minimum at ground. Shock absorbers - Front and rear. BRAKES: Service - Hydraulic, self adjusting, disc front, power assist. Parking - Cable to rear wheels. STEERING: Power assist. CAB: Standard cab, full depth foam padded seat, dual sunvisors, dual exterior rear view mirrors, 9" x 6" low mount type, black rubber floor mat. BODY: All steel, 8' pickup body, styleside design. ELECTRICAL: Alternator - 60 amp. minimum. Battery - Maintenance free, 465 CCA minimum. AM radio BUMPERS: Chromed front, painted rear step bumper. TIRES: First line, tubeless black radial, spare tire carrier inside box, full size spare tire, mud and snow grip rear wheels. COLOR: Manufacturer's standard. yy S OPTIONS: 1. Special color. 2. Manual transmission in lieu of automatic. 3. 6h' box in lieu of 8box. 4. Delete radio. — n 5. Sliding rear window. ,�Q