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12/20/1983
MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: Non-agenda Information Items DATE: December 14, 1983 1 . Judy Cox and I have selected Linda Deutsch as a 3/4 time replacement for Jeanette Shaner for approximately five months . Linda will be occupying Jeanette ' s desk Monday, Tuesday, Thursday and Friday. If you have not already heard, Jeanette had a baby girl and they have named her Amy. 2 . We received the formal judge ' s ruling on the Halo Second Addition letter of credit court case . The judge ruled in our favor and has required Citizen' s State Bank to make good on the letter of credit . 3. Council directed Staff to investigate the willingness of the Scott County cities to participate in a lawsuit with the County to reimburse the State ' s unilateral action in increasing assessed values . This subject has been dis- cussed at our county wide mayors' and administrators' meetings and the cities are cooperating with County in an effort to investigate whether or not we can challenge state action effectively. I will report when we have some concrete results from the investigation. 4. We have purchased a hot plate and tea kettle to heat up hot water for tea and hot chocolate . The hot plate should eliminate the problems we have had with the coffeepot used to heat nothing but hot water. As it turns out the hot plate may occasionally be used to heat something other than water. 5. Jack Coller has reviewed several city ordinances including the housing code , and has advised me that the City cannot efectively use any of its current ordinances to require Mr. Vierling on 4th Avenue to clean up his property. The materials stored on Mr. Vierling' s porch can all be claimed as "household furniture in use" . If council members wish to pursue this we should discuss it at the end of the council meeting Tuesday night. 6. In October the City received a rat complaint from residents along 4th Avenue . Action was taken immediately and we scheduled a recheck for late November / early December. No further problems were found when the problem areas were rechecked by Adams Pest Control . Non-agenda Informational Items Page Two December 14, 1983 7 . Tom Brownell has indicated that his officers can effectively monitor parking around the hospital and courthouse by checking vehicles between 8 : 00 and 8 : 30 a.m. to identify employees ' vehicles . Once the vehicles are identified as employee vehicles they can be checked periodically or daily so that Tom can report back to Council at the end of six months . 8 . Attached is an invitation from Gary Capone , from Capone ' s restaurant . 9 . Attached is a copy of a letter our insurance company sent to two property owners who recently experienced sewer back- ups . Because of the insurance company' s findings , the property owners will be paying for the cleanup. This claim has gone through our normal insurance claim procedures , but if you have any questions regarding the matter please contact me . One of the property owners may bring this to Council . 10. Attached is a letter from Representative Frenzel regarding the Cable Telecommunications Act of 1983. 11 . Attached is a letter Jeanne Andre sent to the Federal Communications Commission regarding our petition to waive the franchise fee ceiling. If you have any questions regarding the supplemental information Jeanne has provided the Commission, please contact her. 12 . Attached is a rather lengthy transcript from Bill Joynes ' presentation to the Metropolitan Waste Control Commission (MWCC ) . If you don' t have time to look at the whole thing, quickly ,flip to the bottom of page 2 and page 3 for a look at some startling figures regarding pay differential . 13 . Attached is a recent newsletter from Ehlers and Associates with a summary of area bond sales . 14. Attached is the Building Activity Report for the month of November, 1983 . 15. Attached is the Engineering Department Monthly Report for the period ending November 13 , 1983 . 16 . Attached is a copy of the Cable Communications Advisory Commission Meeting for December 19 , 1983. 17 . Attached is the agenda for the December 15, 1983 Energy and Transportation Commission Meeting. 18 . Attached are the minutes for the November 30, 1983 Cable Communications Advisory Commission meeting. Non-agenda Informational Items Page Three December 14, 1983 19 . Attached are the minutes of the Shakopee Public Utility Commission meeting of November 7 , 1983. 20. Attached are revisions to the Environmental Assessment Worksheet (EAW) for your files . 21 . Enclosed is a very interesting booklet outlining the facts and fallacies of potholes . Please keep this booklet handy. It is easy to read and to-the-point, and may be useful in our discussions and meetings regarding the establishment of a street rehabilitation policy. 22 . Attached is a resolution from SPUC regarding free lighting for the Shakopee Hockey Bubble. 23 . Attached are resolutions from three cities supporting the Shakopee Racetrack site . 24. The City received notice that the LAWCON/LCMR share of our 114,900 Park Project will be 62%, so the City ' s 38% will equal about $43, 705 with the balance paid by the grant. This is better than the 50% grant we expected. 25 . Attached are Revenue and Expenditure Reports for the period ending November 30, 1983 . JKA/ldd 411) g N1 7 e- 0 ii ". • 4; ce> CHICAGO STYLE In the Minnesota Valley Mall /,. LCL' LL2 the/2y/ Lf/ grAi,ce:aizz vpV !_ie:frol- -6- _6,,,,v 11/4-4.i _,i<) af-z. .6ie,-) „a' 4-4 .ze-& ?:-Z:(2 zit'// °-I-0) /2'--aL�/ (Ua/' " , /-/e-1/ -i // /71//7/ I � .,�LD/ v. C ZVjz 1 /0) ZA- C(Lid&dy ,_"// 2'ite J g_,) &II i-41- L &x./1" -eki Cek2e7 o /& / '. .d /&Zee /7.-/. /7 0 0 L, ' v 1) o ,a r o Ion 0 Gary Capone �\ ProprietorSind , November 30, 1993 • Mrs. Dennis Miller 626 Fuller Street Shaktpee, Minnesota 55379 RE: Insd:City of Shakopee D/L: November 8, 1983 Deer Mrs. Miller: Per my visit to your home on November 17, we have completed our investigation of your claim for damages resulting from a sewer back up on November 8, 1983. We find no negligence on the part of our insured, the City of Shakopee, for this loss. Your sewer system is on a yearly maintenance schedule. it was cleaned last winter, and was scheduled to be cleaned again this winter. However, before the scheduled cleaning date the sewer backed up - possibly due to roots and other solid waste in the system - which was beyond the control of our insured. There was no prior indication of possible stoppage developing, and the City had not been working on the sewer system in your area prior to the back-up. Therefore, we must respectfully deny your claim as submitted based upon the above facts of this loss, _ ' Very truly yours, Tom Pettygrove Claims Representative TP/b may• City of Shakopee CC: Capesius Agency CC: File s:Y' November 30, 1983 Mrs. Pony Luebke 137 W. 7th Avenue Shakopee, Minnesota 55379 RE: Insd: City of Shakopee D/L: November 9, 1953 Dear Mrs. Luebke: Per my visit to your home on November 17, 1983, we have completed our investigation of your claim for damages resulting from a sewer back up on November 8, 1983. We find no negligenceon_the_part of our Insured, the City of Shakopee,_ or ihls__1oss.. Your sewer system Isoa �i yearly maintenance schedule. It was cleaned last wieter, and was scheduled to be cleaned again this winter. However, before the scheduled cleaning date the sewer backed up - possibly due to roots and other solid waste in the system - which was beyond the control of our insured. There was no prior Indication of possible stoppage developing, and the City had not been working on the sewer system in your area prior to the back up, Therefore, we must respectfully deny your claim as submitted based upon the above facts of this loss. • • • Very truly yours, Tom Pettygrove Claims Representative TP/b CC: City of Shakopee CC: Capeslus Agency CC: File BILL FRENZEL MINNESOTA OFFICE: THIRD DISTRICT,MINNESOTA MAYBETH CHRISTENSEN ROOM 445 WASHINGTON OFFICE: 8120 PENN AVENUE SOVTH 1025 LOMGWORTH BUILDING BLOOMINGTON,MINNNESOTA 65431 ortgre�� of the [rttteb tater zoz-xzs-xe�1 s �: sy 10,_y 8 1A9 _.59 oute of itepregentatitte5 afsfjtngton, ID.C. 20515 _- U 1983 December 7, 1923 � .. 1i4, OPEE- The Honorable John K. Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee, MN 55379 Dear Mr. Anderson: Thank you for contacting my office regarding H. R . 4103, the Cable Telecommu- nications Act of 1983. A summary of the bill is enclosed. H. R. 4103 was approved on November 17 by the Subcommittee on Telecommunications and is now pending before the Committee on Energy and Commerce. It is my understanding that many of the same problems that existed in S. 66, (the Senate cable T. V. bill which passed this summer), also exist in the House bill . Specifically, I have concerns about local authority over franchise renewal, rate regulation, and public access agreements. Unless these issues are resolved by the Committee, it is my intention to oppose the legislation. If the House does consider this legislation, your continued counsel would be greatly appreciated. Yours very truly, "1".311 1440 atst Bill Frenzel Member of Congress BF:pd enclosure THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS if. CITY OF SHAKOPEE ` INCORPORATED 1870 ANNMEMEMEMEM4 ' 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 50/401 December 13, 1983 Ms . Pamela Pusey Federal Communications Commission Cable Television Branch 1919 M. Street Northwest Washington, D.C . 20554 RE: City of Shakopee Petition for Waiver of Franchise Fee Ceiling Dear Ms . Pusey : I am writing in response to your telephone request for additional information on the above listed petition by the City of Shakopee . You did not indicate the file number which has been assigned to this request by the FCC. Enclosed you will find additional budgets for years 3 and 10 of the franchise as you requested. However I also judge that your review would benefit from the following information: 1 . The City selected year 5 for the initial budget submitted to you as this is the year in which the operator projected maximum pene- tration of 64. 2% would be reached. This in- formation is provided on Form G-2 , page 1 of 20 ( 3 sets , for Universal Service, Tier I and Tier II ) submitted with the City' s ini- tial request . Any increases in gross re- ceipts (and consequently franchise fees ) anticipated after year five will be largely due to rate increases needed to cover the cost of inflation. It is likewise believed that increases to the City in franchise fees will also be minimal and used to cover increased costs of providing the same administrative functions due to increases in the cost of living. Therefore year five is considered representative of years six through fifteen of the franchise and real increases are not anticipated. However a projected budget for year 10 has also been provided for your information. T fled r1 of Progress Valley An Equal Opportunity Employer To : Ms . Pamela Pusey Re : City of Shakopee Petition for Waiver of Franchise Fee Ceiling Page 2 2 . Years one and two of the franchise will provide minimal franchise fees due to the start-up time necessary to gain sub- scribers . It is anticipated that par- ticularly in these early years the City ' s cost of regulation will exceed fran- chise fees . In the budgets submitted the City has only tried to justify ex- penditures to balance anticipated receipts , based on a five percent fee . To date the City has spent well in excess of receipts for regulation, and this situation will probably continue . I hope this information will aid in your review of Shakopee ' s petition. Please let me know if you need further information. Sincerely, eanne Andre Director of Community Development JA/ld Enclosure ADDENDUM TO CITY OF SHAKOPEE PETITION FOR SPECIAL RELIEF UNDER §76 . 7 OF THE COMMISSION' S RULES AND REGULATIONS TO ASSESS A CABLE TELEVISION FRANCHISE FEE OF 5% Table 2 Year 3 Projected Cable Budget - $42 ,000 Regulation and Municipal Access $25,000 Administrative Staff ( 75%) 17 , 500 Legal & technical services 2 , 500 Secretarial services ( 10%) 2 ,000 Misc . supplies , workshops 3,000 Public Access $17 ,000 Grants to public access corp. 13 ,000 Grants to community organiz . 4,000 Table 3 Year 10 Projected Cable Budget - $83 ,000 Regulation and Municipal Access $48,000 Administrative Staff ( 75%) 26 ,800 Legal & technical services 8 ,200 Secretarial services ( 167 ) 6 ,000 Misc . supplies , workshops 7 ,000 Public Access $35 ,000 Grants to public access corp. 30,000 Grants to community organiz. 5,000 /2 . PRESENTATION BEFORE THE CITIZENS COMMISSION ON THE METROPOLITAN WASTE CONTROL COMMISSION i` REMARKS BY BILL JOYNES, REPRESENTING THE CITY OF WHITE BEARL t. „ AND THE METROPOLITAN AREA MANAGEMENT ASSOCIATION DEC 1 4 1983 Mr. Chairman and Members of the Commission : ern( OF SHAKOPEE Thank you for inviting me to appear before you tonight . I am here representing the City of White Bear Lake as a constituent community of the Metropolitan Waste Control Commission, and also the Metropolitan Area Management Association (MAMA) , an association made up of the chief administrative officers of some sixty suburban communities. I currently serve as the chairman of MAMA' s General Labor Relations Committee, which has responsibility for the over- all conduct of joint negotiations in the metropolitan communities represented. I wish to speak to two concerns this evening. First and most obvious is the fact that I represent a suburban community whose sewer rates have increased over 400 percent in the last ten years. That 400 percent is difficult for us to comprehend, given the fact that our flowage rates have not increased dramatically during that same period of time. Secondly, I am here because my community and a great number of other communities in the metropolitan area have heard for years about the excessive wages and fringe benefits being paid by the Metropolitan Waste Control Commission. As chairman of the MAMA General Labor Relations Committee, I am parti- cularly sensitive to this issue because it has and continues to have an effect on the conduct of labor relations in the metropolitan area. Those of us in public management who have responsibility for • positions similar to those employed by the Metropolitan Waste Control Commission are sensitive to the differences in wage scales. and con- duct a continuous battle to keep those wages at a manageable level . Rather than reiterate a series of horror stories about the compensation structure at the MWCC, I would like to deal in verifiable facts. What I will attempt to do this evening is to give you two very simple and general comparisons, which will graphically show you the differences between an employee of the Metropolitan Waste Control Commission and a similar position employed by our member communities. The positions chosen for comparison are (1) Accounting Clerk II vs. MAMA's Senior Accounting Clerk, and ( 2 ) Interceptor Sewer Lead Man with the Waste Control Commission and MAMA's Main- tenance Man II Sewer Lead Man. The positions were chosen because they are common positions in most of the MAMA communities and job content and responsibilities of the positions are similar. Essen- tially, the comparison will show the cost of a body of work being performed at MWCC as related to the same body of work in our member communities. Before I begin, perhaps a word is necessary about the source of the figures you are about to see. I was successful several months ago in obtaining copies of two contracts currently in effect y at the Waste Control Commission. I might acid that on many occa- sions in the last ten years, various City Managers have attempted to secure this type of information from the Waste Control Commis- sion. Quite candidly, those requests have been flatly denied. Most recently I sent an intern to the Waste Control Commission to see if she could secure some additional information as background for this presentation, specifically a copy of the 1983 budget and, more importantly, a breakdown of the number of individuals employed in each job category and their wage rates. She was quite bluntly refused any information on these two items. I might add there was no suggestion that the information would be forthcoming at a later date. It simply was not available and would not be made available. We are all obviously aware that the Metropolitan Waste Control Commission is a public agency and, as such, subject to the same public information laws that govern the rest of our organizations. It is beyond my comprehension that an agency of this importance would have the arrogance to deny information to representatives of the communities it serves. While the hesitancy of the MWCC to provide information may be inappropriate and perhaps illegal , their reluctance to provide the data is almost understandable when one looks at the cost differences. As we proceed through the comparisons, you might get a better feel as to why the Waste Control Commission is reluctant to hand over the information requested. In making the comparisons, I have made several assumptions which I think will give you a general picture of the difference in costs. In all cases I will assume we are talking about a 30-year employee working from age 30 to age 60. We will assume that all employees will receive the maximum benefits allowed by contract , and I will total those benefits in 1983 dollars so that we will not need to speculate on inflation rates. Additionally , we will make the assumption that an employee will live to the age of 80 which, according to statistics, is fairly accurate for the State of Minnesota. In calculating the figures attached, the method used was to take an employee ' s position and list under the contract what would be earned by that employee from the first year through the 30th year in the category of wages, sick leave, vacation, insurance, and any other special benefits. The comparisons for Position 1 and Position 2 follow. When looking at the comparisons, a couple of things jump out . POSITION COMPARISON nl MWCC ACCOUNT CLERK II - MAMA SENIOR ACCOUNT CLERK MWCC ACCOUNT CLERK II 30 year wage total S693,570 Annual Leave - 7098 hours 78 ,858 Insurance (Life, ADD, LTD, Dental , Health ) 124,560 Supplemental Sick Leave (1560 hours) 17, 331 $914 ,319 Add retiree insurance benefit 72,240 $986 ,559 -2- 2-- MAMA MAMA SENIOR ACCOUNT CLERK 30 year wage total $519,455 Vacation (4114 hours ) 34 , 228 Sick Leave (2880 hours ) 23,961 Insurance (Health , Dental , Life ) 50,220 $627,864 MWCC wage as percentage of MAMA Cities Rate (29 ) $986, 559 / $627,864 = 157% POSITION COMPARISON #2 INTERCEPTOR SERVICE WORKER LEADMAN - MAMA MAINTENANCE MAN II (LEADMAN) MWCC INTERCEPTOR LEADMAN 30 year wage total $859,768 Annual Leave - 7098 hours 97,952 Insurance (Life, ADD, LTD, Dental , Health ) 124,560 Supplemental Sick Leave ( 1560 hours) 21,528 $1,103,808 Add retiree insurance benefit ( age 60-80) 72,240 $1 , 176 ,048 MAMA MAINTENANCE MAN II LEADMAN 30 year wage total $693, 490 Vacation (4114 hours) 45,788 Sick Leave (2880 hours) 32 ,054 Insurance (Health, Life, Dental ) 50,220 $821 , 552 MWCC wage compared to MAMA Cities Rate 1,176,048 / 821,552 = 143% . First is the difference in the cost of the insurance programs for a MAMA employee vs. someone employed by the Metropolitan Waste Control Commission. Aside from the fact that the wage rates are higher and the annual leave is a bit more expensive, insurance rates are more than double what our suburban communities are paying. Particular interest should be paid in both cases to what is listed as retiree insurance benefit . In contracts the Waste Control Commission has negotiated an employee who retires with a certain amount of service with the Commission is entitled to receive insurance benefits paid by the Waste Control Commission until that individual dies. This is a benefit that does not exist in any MAMA contracts and to my knowledge does not exist in other metro or state agencies. In total , you will note that in the case of the Accounting Clerk, that position is paid at .157% of the comparable position within MAMA communities. When comparing the Interceptor Sewer worker, that figure is 143%. There are several other important factors in the contract which I think deserve discussion. The first and most glaring difference -3- between our fringe benefits and those of the Waste Control Com- mission is the severance pay benefit . For both positions under the Waste Control Commission, there is the possibility that an individual could walk away with one year 's salary as a severance benefit . In addition , you will note that it is also possible to retire a year early and use close to 2,200 hours of accrued leave, which would be in excess of the lump sum severance payment . This comes directly from the union contract and does say that employees will be required to take a minimum amount of leave time. This calculation assumes that minimum usage and assumes the maximum accrual over that period. You will note the difference when compared to the severance programs currently in effect in most MAMA communities. Lump sum payments for the Senior Accounting Clerk are approximately $5, 000 and the Maintenance Man II Leadman $6,700. As rich a program as this seems to be itself, there exists an even richer one in the contract MWCC has with Local 35 I.U.O.E. In that particular contract , it is possible for a particular indi- vidual to accrue and be paid in a lump sum benefit 3, 520 hours of work time. Under that contract , in 1983 dollars, that would amount to a lump sum payment of $39,000 for the lowest paid employee covered by the agreement to a maximum of $49,000 for the highest paid position. SEVERANCE PAY BENEFIT MWCC AFSCME LOCAL 668 (Account Clerk II ) Annual Leave (assume minimum usage) Total 7098 hrs. minus 2828 hrs. = 4280 hrs. One year restriction 2080 hrs. * $23,117 lump sum MWCC AFSCME LOCAL 668 ( Interceptor Leadman) Annual Leave (assume minimum usage ) Total 7098 hrs. minus 2828 hrs. = 4280 hrs. One year restriction 2080 hrs.* $28,704 lump sum MAMA SENIOR ACCOUNT CLERK AND MM II LEADMAN Senior Ace. Clerk MM II Leadman Vacation 200 hrs. $1,664 $2,226 Sick Leave 400 hrs. 3,328 4 , 452 $4,992 $6,678 *It should be noted here that nothing in this contract restricts an employee from retiring early and using accumulated leave (2,200 hrs. possible) until leave is drawn down to the one year restricted level . Something that has been particularly frustrating for all of us is that when asked questions point blank, the Waste Control Commission has consistently given misleading information about issues of wages and fringe benefits. In fact , I understand that before this Commis- sion , representatives have stated that wages and fringes have been very comparable with Metro Area communities. Most recently, when one of our representatives asked the personnel department at the MWCC for a comparison of fringe benefits as a percentage of wages in the MWCC operating budget , the reply was that fringe benefits • -4- amounted to only 18% of total wages being paid. This is quite frankly not the case. It is quite evident that the Waste Control Commission does not include a monetary figure for vacation, sick leave, and the employee ' s insurance benefit in those calculations. When those benefits are given a dollar amount, and indeed they should be with the type of monetized severance benefits available under the contracts, the fringe benefit cost as a percentage of wages jumped to around 50%. The comparable cost for the MAMA positions compared averages 30%. COMPARISON OF FRINGE BENEFITS AS PERCENTAGE OF WAGES • MWCC ACCOUNT CLERK II Fringes, Leaves, Insurance, Retirement/Wages = 377,604/693,570 54.0% MWCC INTERCEPTOR LEADMAN Fringes, Leaves, Insurance, Retirement/Wages = 421, 171/859,768 49.0% MAMA SENIOR ACCOUNT CLERK Fringes, Leaves, Insurance, Retirement/Wages = 171,782/519,455 33.0% MAMA MAINTENANCE MAN II LEADMAN Fringes, Leaves, Insurance, Retirement/Wages = 212,667/693,490 30.7% Aside from the obvious direct dollar wage and fringe benefit costs, there are some other clauses in this contract which bear scru- tiny. The first is probably the most disturbing, even though it does not have a direct impact on the wages and fringes as negotiated, and is contained in an article entitled, "Sub-contracting Both in the AFSCME Contract and the Local 35 Contract." Simply stated, it says that the Waste Control Commission has the total authority to sub-contract all or a portion of the work performed by an employee under this agreement . This is a standard and necessary clause in all of our MAMA contracts and gives us the ability to compare and in some cases delegate work to the private sector which may be per- formed at a cost savings. There is an additional phrase in both contracts with the MWCC that states that "should the Metropolitan Waste Control Commission decide to sub-contract , it agrees that there will be no reduction in the number of employees covered by this agreement at the time of the sub-contracting. " Obviously any incentive to save money through sub-contracting is totally lost . Another disturbing element of their labor relations structure is evidenced by the AFSCME contract , Local 668. This particular document covers 62 separate job classifications. Both professional and non-professional workers are covered, as well as supervisors and those whom they supervise. Part of the ability to bargain -5- • effectively with employees that are considered non-essential (those that have the ability to strike) in the threat of taking and weathering such a strike. By the very nature of the struc- ture of these contracts, the Waste Control Commission has made it almost impossible for itself to manage effectively during a strike situation. In 1977, MAMA communities experienced a metro- wide strike in our Public Works departments. In almost all cases, we were able to cover essential services with supervisory employees. It is obvious by looking at the structure of the AFSCME contract with the Waste Control Commission that if a strike were to occur, there would be nobody there to run the systems, much less answer the phones. Certainly at a minimum, supervisors and those they supervise should be placed in separate units. Finally, I think a word should be mentioned about the fact that part of the problem with this very rich benefit package is that those same benefits are bargained and then enjoyed by the management staff at the Metropolitan Waste Control Commission. In fact , I am sure you are aware of the newspaper articles written in the last year which talked about some of the top managers at the MWCC cashing out their accrued leaves at retirement , or in some cases actually cashing out accrued leaves during the course of their employment . We have experienced situations where members of the Waste Control Commission management have actually approached other metro agencies trying to sell this type of contract because it is such a good deal for the managers. One must wonder how committed these people are to good, effective financial adminis- tration of their work place. There are many less significant items in the contracts now in effect which make them far richer than the MAMA contracts. Sufficeth to say, they all have a bearing on a total package which in my experience is far in excess of the wages and fringes being paid in our communities, state, and metro agencies. Obviously, the biggest question is, "How did something like this happen?" It .would be unfair to blame this situation on either labor or management . The blame must specifically rest with an organizational structure in which there are no checks and balances on the labor relations process and on the decision- making process in general . The Commission is very much aware that operating budgets at the Waste Control Commission are not even discussed at the Metropolitan Council level , that only capital budgets are ever discussed by that representative body. The Waste Control Commission itself does approve the operating . budget each year, but from the information we have received, it is doubtful that even they have any concrete information on the types of personnel policies and compensation packages that are negotiated in any given year. I would be remiss if I did not also admit that the cities served by the Waste Control Commission bear some of the blame, because it is far too easy for us to pass through the increased costs of s)wer treatment . If any individual city has taken some action in the past , it has found it incredibly difficult to find -6- leverage with the Commission or its staff. We don ' t have any magic answers on how this situation can be improved, except to say that a structural change needs to be made that allows the clients of the Waste Control Commission better access to the decision-making process. The system should allow individual communities to be represented by Commissioners and we would hope give communities, singly or in groups, the ability to have some leverage over those Commissioners. We believe the Waste Control Commission to be an agency that is essentially a monopoly which is controlled neither by the political process nor by the market place. We think it is an agency that is out of control , that has become arrogant and does basically what it pleases. I think that the comparisons shown you as evidence indicate this to be the case. On behalf of the MAMA communities and the City of White Bear Lake, I wish to thank you for the opportunity to present our feelings and wish the Commission well in its investigative responsibilities. If anyone has any questions, I would be glad to try to answer them at this time. -7- I -' U/cc4 Wi )` 4 4-j<- FILE: FINANCIAL SPECIALISTS: EHLERS AND ASSOCIATES, INC. PLEASE DISTRIBUTE TO GOVERNING BODY MEMBERS December 1, 1983 Newsletter From all of us to all of you: Merry Christmas and a Happy, Prosperous New Year! It has been an eventful year. We'd all prefer that some events had not happened, but we must always remember at this very special time that there is hope. There must be hope that humankind can improve itself. Isn't that what Christmas is all about? We must be thankful for what we have -- family, community, a free country in which we can say just about anything and move anywhere, a country in which the individual means so much. So, let's all have a peaceful Christmas. Sincerely, EH ° R • � A OC • -r ers EHLERS AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL-S00 LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612) SUMMARY OF AREA BOND SALES Bond Net Buyer Municipality Date Type of Bonds Amount Maturity Rate Index Rating IOWA Des Moines 10/01/83 Bond Anticipation Proj. Notes Series 1983 $ 9,500M 1984 5.80% 9.42% MIG-1 Dyersville 10/03/83 Street Improvement Bonds 210M 1985-1992 7.88% 9.46% NR Des Moines 10/05/83 Bond Anticipation Construction Fund Warrants 4,000M 1984 5.70% 9.46% MIG-1 Hampton 10/05/83 Improvement Bonds 380M 1985-1996 8.25% 9.46% NR Des Moines 10/05/83 Bond Anticipation Construction Fund Warrants 4,000M 1984 5.70% 9.46% MIG-1 Williamsburg Community 10/13/83 School Building Bonds 775M 1985-1991 7.44% 9.49% NR School District West Des Moines 10/17/83 Medical Clinc Revenue Bonds 1,700M 1995 10.5% 9.67% NR Clinton 11/09/83 G.O. Street Improvement Bonds, Series 1983 1,100M 1986-1988 6.91% 9.79% Aa MINNESOTA East Gull Lake 09/06/83 Improvement Bonds 120M 1985-1994 8.49% 9.75% NR St. Paul Port Authority 10/04/83 Industrial Dev. Revenue Bonds, Series 1983 2,595M 1984-2012 10.22% 9.46% A Special School Dist. 10/11/83 G.O. Certificates of Indebtedness 15,000M 1984 5.93% 9.67% MIG-1 No. 1, Minneapolis Minneapolis 10/13/83 Commercial Development Revenue Bonds 9,900M 1988-2008 12.62% 9.49% NR Brooklyn Center 10/17/83 G.O. Tax Increment Bonds of 1983 930M 1986-1997 8.40% 9.67% A-1 Hastings 10/17/83 G.O. Improvement Bonds of 1983, Series B 1,740M 1986-2000 8.80% 9.67% A Ham Lake 10/17/83 G.O. ImprovementBonds 210M 1985-1991 7.29% 9.67% A Moorhead 10/17/83 G.O. Tax Increment Bonds, Series 1983 1,525M 1985-1990 7.43% 9.67% A Brooklyn Center 10/17/83 Tax Increment Bonds 930M 1986-1997 8.40% 9.67% A-1 I.S.D. 426, Stewart 10/26/83 G.O. School Aid Anticipation Certificates 80M 1984 6.68% 9.68% NR I.S.D. 426, Stewart 10/26/83 G.O. Tax Anticipation Certificate of 120M 1984 6.85% 9.68% NR Indebtedness 1983 Memorial Hospital 11/01/83 Hospital Gross Revenue Refunding Bonds 805M 1984-1992 9.44% 9.81% NR Dist., Forest Lake of 1983, Series A .� Memorial Hospital 11/01/83 Hospital Gross Revenue Refunding Bonds 600M 1985-2000 10.55% 9.81% NR Dist., Forest Lake of 1983, Series B Lincoln County 11/01/83 G.O. Drainage Ditch Bonds 850M 1986-2000 8.85% 9.81% Baa-1 Mendota Heights 11/01/83 G.O. Improvement Bonds 860M 1984-2000 8.35% 9.81% A Mendota Heights 11/01/83 G.O. Tax Increment Bonds 1,000M 1986-1993 7.89% 9.81% A Eagle Bend 11/01/83 G.O. Improvement Bonds 425M 1986-1999 9.41% 9.79% NR Sauk Rapids 11/07/83 G.O. Improvement Bonds of 1983, Series B 200M 1986-1995 8.22% 9.79% A Sauk Rapids 11/07/83 G.O. Revenue Water System Bonds BOOM 1985-2004 9.37% 9.79% A Clay County 11/08/83 G.O. Drainage Bonds 245M 1985-1994 8.12% 9.79% A Lake City 11/08/83 G.O. Redevelopment Bonds 400M 1986-1998 8.97% 9.79% NR NORTH DAKOTA Grand Forks 10/17/83 Temporary Improvement Bonds 856M 1986 6.85% 9.67% NR Dickinson 11/08/83 Refunding Improvement Bonds 1983, Series 8 715M 1986-2000 8.96% 9.79% A SOUTH DAKOTA South Dakota Housing 10/20/83 Homeownership Mortgage Revenue Bonds, 71,889M 1985-2015 10.22% 9.67% Aa Dev. Auth. (Pierre) Series E South Dakota Housing 10/20/83 Homeownership Mortgage Revenue Bonds, 3,361M 1984-2008 10.13% 9.67% Aa Dev. Auth. (Pierre) Series F Sioux Falls 11/08/83 G.O. Bonds 2,650M 1985-1999 8.69% 9.79% Aa-1 WISCONSIN Kenosha 10/05/83 Sewer System Mortgage Revenue Refunding Bonds 16,340M 1984-2011 9.98% 9.46% A-1 Antigo 10/19/83 Refunding Unlimited Tax Bonds 1,325M 1984-1991 7.95% 9.67% A LaCrosse 10/20/83 G.O. Bonds, Series 1983 1,110M 1985-1998 8.33% 9.67% AA Wisconsin 10/21/83 Operating Notes 700,000M 1984 6.06% 9.46% Aa Reedsburg 10/24/83 Refunding Bonds 1,040M 1985-1999 9.32% 9.68% A Reedsburg 10/24/83 Promissory Notes 975M 1989-1993 8.79% 9.68% A Westby 10/25/83 Sewer System Mortgage Revenue Bonds 57QM 1985-2003 10.09% 9.68% NR Oak Creek 11/01/83 Waterworks System Mortgage Revenue Bonds 7,500M 1986-2001 10.74% 9.81% NR State of Wisconsin 11/01/83 G.O. Bonds of 1983, Series C 100,300M 1984-2008 8.78% 9.81% Aa Beloit 11/07/83 G.O. Promissory Unlimited Tax Notes 1,450M 1984-1993 8.11% 9.81% A-1 Waukesha County 11/08/83 G.O. Promissory Notes of 1983, Series B 1,725M 1984-1990 7.30% 9.79% Aa-1 '"1 rq / / CI 'T'Y OF SIiAKOPEE liil11,u1 Nt; ACTIVITY R1';I'OR'1 NOVEMBER, 1983 PERMITS ISSUED Yr. to Date Total Previous Year Number Number Valuation Number ValuLition 6153 - 6177 rio . YTD . Single Fnm. -Sewered 2 41 2 , 386 ,877 - 17 981 , 670 Single F: n. -Peptic 2 12 986 ,960 - 5 344, 500 r1ul t:iple Uwe' l I ings - 13 1 , 151 ,000 1 13 1 , 127 , 840 (1'lo.Units) ( Y'i'L) Units ) - ( 32 ) ( 2 ) ( 34) Dwelling Additions 2 65 717 ,630 4 63 347 ,895 other 3 1 ,645 ,850 - 5 124,280 lirl:;ile o:; District. 4 13 1 ,128 ,000 3 9 1 , 793 ,825 Agricultural - - - - - - lnduol rinl -Sewtsr,.d 1 2 316 ,000 - 2 440,000 industrial -Septi c - - - - - - A e or•y; ,rr•,rges 3 44 250 ,850 3 38 239 ,235 : icrn:; x• Ftqico:; 2 41 72 , 391 1 41 52 , 766 1. i i', p I ac .•; ,.o,'„ Si uvt' 2 16 33 ,475 3 14 17 ,555 C; r'odinp/Forrndot. ion 1 13 151 ,006 4 8 69 ,165 Remodeling (Res . ) 1 24 110 , 721 4 32 134,300 Remodeling ( I n t . ) - 1 100 ,000 - 1 Remodeling (Other) 4 19 258,228 3 20 1 ,392 ,848 TOTAL TAXABLE 24 325 9 ,208 ,988 27 288 7 ,065 ,879 TuTAI, I IJII'1' I 'i'U'1' I 1 NAL - 1 100 ,000 - 1 - CRANI) 'Id'lA1. . 24 326 9 , 308 , 988 27 289 7 ,065 ,879 MO . YTD. YTD . Variances 3 14 - 18 Conditional U:;r 2 14 - 18 Pe-Zoning - - - 1 r.;ov i np - - - 2 Electric 1'errrriis 14 183 16 159 I' I mh); & IIt g Perm i t : 25 209 25 176 H ioinp Permits Residential - - - - Comm erC1a1 - - - - Tot aI (Iwo II I1 W, riniI.:; in C I Ly ,rl'I.i r (oornpIel, ion or ril I eon:Arlie tion rig;ruff itLed to date 3 ,662 Cora Underwood Bldg. Dept . Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN NOVEMBER, 1983 6153 Harold Olson 940 S . Holmes Fence $ 100 6154 VOID 6155 Roger Oslie 1127 County Road 72 Stg. Bldg. 6 ,619 6156 Michael Rademacher 300 Spencer Fireplace 700 6157 Jim Miller Const . 1251 East 1st Ave . Addn. 395 ,000 6158 Statewide Bldrs . 403 E. 3rd Garage 5 ,080 6159 G.F. Juergens 610 Me*e Ave . House 77 ,400 q -42- �''-' 6160 Schweich Const . 2263 Horizon Circle �se 73 ,000 6161 Swedenborg Const . 5101 Valley Ind. B. Alt . 100,000 6162 Jerome Colling 952 Sibley St . Addn. 500 6163 Clete Link 3900 E. Hwy 101 Alt . 20 ,000 6164 Stueve Const . 7632 Hwy. 101 Addn. 151 ,000 6165 Bill Leply 1145 Minn. Valley Mall Alt . 5 ,000 6166 Ed-Helseth Const . 409 1st Ave . Alt . 14 ,000 6167 Al Schwartzman 437 E. 3rd Ave . Alt . 2 ,000 6168 Larry Paul 528 W. 3rd Ave . Stg . Bldg. 850 6169 E. L. Prahm 1525 Co. Rd. 83 Addn. 21 ,863 6170 Laurent Bldrs . 1204 Tyler 5.rHouse 55,000 ,,c% .d 2 t /L / 6171 Lester Erdmann 111 E. 1st Ave' 7 Sign 100 6172 Glen Goemer 1076 Prairie St . Fireplace 1 ,000 6173 Woodridge Const . 8075 M rtindale Dr. House 120 ,000 6174 Q Petroleum Corp. 234 W. 1st Ave . Alt . 140 ,000 6175 Gerald Ramsey 2101 Eaglewood Cir. Addn . 3 ,800 6176 Premeer Systems 8000 E . Hwy 101 Foundation 32 ,000 6177 J. Brolsma Const . 8000 E. Hwy 101 Alt . 10 ,000 $1 , 235 ,012 • crn * * col * * * * coy I: _' OD OD tVr (.71 U't 01 N U1 01 CD_ 0. t-• 01 A to co co I:'C '• lf': qD CO f.0 ro 7•D c+ c+ N 3 N m m c") rn - m ,... CD m c. m C3 CD CD Cu N N CD. 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W 01 CT, H' 0 0 0 0 I 0 CD I CD 0 I I n spec for I .., z N O U1 < CD t—f • ;1 2 1-+ : • W .••',-retar Q • CJ1 Wp 00 00 00 WOO 1 y W 1-.03 I 1 t 5 CSI CJ1 IN.) CTI t • - CJ1 W CO 4:,.. 1 1 I N N t� I -P I W I Fiotai f_ W 0., CJI CJ1 W O I O O 1 W CO 1 CTI N k.CO .0N 0O. CY1 - CTI CTi 1.51W V N(ii CT 014,4 1-' `D CO Engineera O Cn cn Cn N I 1 OO I CJ1 I o Yr 0.0 SCO ...4 00C,0 I C) CO I 4,t00 1 N (SiC•`) ....4 .....1o 0)I I I I O I cn I Dept. Fee m W CO• CJI 0) CJ1 CJI O 0)0) 1 00 00 o Oo t••••oo�v„ o TENTATIVE AGENDA Shakopee Cable Communications Advisory Commission City Hall Council Chambers Regular Session December 19, 1983 1 . Roll Call at 7 : 30 p.m. 2. Approval of the Minutes of November 30, 1983 3. Penalties Imposed on Zyistra United for Failure to Provide Equipment to the Public 4. Completion Date for Interconnect Between Shakopee and Chaska S. Restoration Delayed Until Spring 6. Petition for Waiver of Franchise Fee Ceiling - Informational 7 . Report on Federal Cable Legislation: a) Bill Frenzel b) Dave Durenberger c ) National League of Cities Congress of Cities 8. Progress Report on Workshop on Institutional Network 9. Cable Access Corporation 10. Other business 11 . Adjourn Judith S. Cox City Clerk 4 / 7 TENTATIVE AGENDA Energy and Transportation Committee Shakopee, Minnesota Regular Session December 15, 1983 1 . Roll Call at 7 : 30 P.M. 2 . Approval of Minutes of October 20, 1983 . 3 . Introduction of Judi Simac, City Planner 4 . Review of "Opt Out" Proposal to be Submitted to Minnesota Department of Transportation. Action: Recommendation to City Council 5 . Other Business . 6 . Adjournment . Jeanne Andre Director of Community Development 1 �9 MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION (Regular Meeting) The Shakopee Public Utilities Commission convened in regular session on November 7, 1983 at 4:30 P.M. in the Utilities meeting room. Commissioner Bishop offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Bishop, Kirchmeier and Cook. Also Superintendent Leaveck, Manager Van Hout, Liaison Wampach and Secretary Menden. BILLS READ: City of Shakopee 20,032.00 American Public Power Association 3.00 Auto Central Supply 27.73 Bills Toggery 582.30 Border States Electric Supply 6,156.00 Burmeister Electric Co. 4,749.59 City of Shakopee 1,799.96 Ditch Witch of Minn. , Inc. 160.02 Dressen Oil Co. 113.38 Electronic Center, Inc. 44.83 Environmental Action Foundation 25.00 Environmental Quality Board 101.56 Graybar Electric 1,498.86 H & C Electric Co. 1,198.83 Hagen Systems, Inc. 729.62 Mary Henderson 26.03 Hennens ICO 6.50 Krass, Meyer, Kanning and Walsten 215.00 Kuhlman 36.00 Lanick and Liljegren Co. 461.56 Leef Bros. , Inc. 32.00 Dynatel Corporation 39.88 Minnegasco 14.69 National Electric, Inc. 270.00 Northern States Power Co. 183,113.37 Northern States Power Co. 799.45 Northern States Power Co. 293.26 Northwestern Bell Telephone Co. 258.39 Northwestern Bell Telephone Co. 320.69 Pitney Bowes 79.50 Reynolds Welding Supply Co. 5.75 Serco 56.00 Shakopee OK Hardware 128.92 Shakopee Public Utilities Comm. 300.20 Shakopee Services 18.09 Southwest Suburban Publishing 83.18 Tom Siebenaler 6.50 Dean Smith Trenching 399.00 Starks Cleaning Services 17.30 Suel Business Equipment 121.67 Total Tool Supply , Inc. 123.72 Shakopee Energy & Transportation • October 20, 1983 Page 2 Schwingler/Ziegler moved to add an additional $5,000 for consulting fees either to the transit proposal budget, or in some other accepted preliminary proposal. Motion carried unanimously. Dunwell/Schwingler moved to adjourn. Motion carried unanimously. Meeting ad- journed at 9:08 p.m. Jeanne Andre Community Development Director Diane S. Beuch Recording Secretary PROCEEDINGS OF THE ENERGY AND TRANSPORTATION COMMITTEE REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 20, 1983 Chrm. Bill Anderson called the meeting to order at 7:37 p.m. with members Ziegler, Dunwell and Schwingler present. Absent were members Sorenson and Toppin. Also present were Jeanne Andre, Community Development Director and Cncl. Colligan. Ziegler/Schwingler moved to approve the minutes of September 15, 1983 as kept. Motion carried unanimously. Discussion ensued regarding the Shakopee Transit System Proposal. Ms. Andre reported on her conversations with Ray Olson and John Tubesing of MnDOT regard- ing this proposal. She said the initial reaction seemed positive, with no glaring problems, but perhaps a few reservations about subsidizing vanpools. She reported she had also been contacted by Representative Dim].er and Senator Schmitz, both stating their interest in this proposal. Discussion followed regarding timing of the submission of the proposal and the request for a response from MnDOT. Dunwell/Ziegler moved to request a response from Ray Olson, of MnDOT, to our proposal for a transit system by November 17, 1983. Motion carried unanimously. Jim Pearson, of DAVE Systems, gave a slide presentation of his company. The four divisions of DAVE Systems are: Transit System Management and Operation; DAVE Consulting; Ameride and Transmax, Inc. He explained that various transit opera- tions utilize one or more of these divisions. Mr. Pearson said that from an economic standpoint, he would encourage several communities going together on one transit system, where different packages could be worked out for each community to have some shared services and some independent ones. In this way some of the fixed cost expenses can be shared, providing more flexibility to provide more services. He said he has talked to Prior Lake and Chaska, and will be talking to Chanhassen soon. He said he has had a lot of ex- perience in working with municipal systems. He suggested setting aside a certain amount of money for consulting services in the City's application for transit services. Discussion followed. Cncl. Colligan left at 8:38 p.m. Ms. Andre said she is meeting tomorrow with Chaska and Chanhassen, and asked the committee members for any input. General consensus was to just see what the in- dividual needs of each City are and what can be coordinated. Ms. Andre was requested to ask MnDOT what kind of joint proposal could be filed or if each City would still submit its own proposal, even it it had a joint manage- ment board. Consensus was to continue with the process for submission of the application as it is now, to keep it active, with the option of considering some- thing jointly in the future. Discussion followed regarding trying to add money for consulting in the application. Ms. Andre said Mr. Pearson suggested putting out the bid for transit services in such a way that would leave room for alternatives and suggestions. Truck Utilities and Mfg.Co 4,548.73 Valley Industrial Propane 11.41 Lou Van Hout 125.80 Wesco 14.90 Voss Electric Supply Co. 170.64 Ring Fire Extinguisher Co. 26.00 Motor Parts Service 28.33 Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered paid. Motion carried. Karen Luedloff was present to discuss the current problems involving the condition of the water at her residence and possible solutions. ' A report on how the condition exists and the status of her water at the present time was given by Manager Van Hout. The need for additional repairs to Well #3 was discussed by the Commission and Manager Van Hout. The approval for the additional repairs was confirmed by the Commission. The current status of the energy study proposed by Triangle Engineering was discussed. Motion by Cook, seconded by Kirchmeier to accept the proposal from Triangle Engineering to study our pumping system as outlined in their letter of August 29, 1983, with clarification of the actual cost savings to be made. Motion carried. A communication from John Anderson, City Administrator regarding the pole yard and some additional information requests by the City Engineer to make the engineering proposal and fees for the construction of the pole yard were reported. Manager Van Hout will be getting back to the City Administrator with more details on the project. A communication from Communications Systems, Inc. the company doing the Cable TV proposals for Prior Lake, Minn. were discussed. The current contract along with the fee scale will be forwarded on to the Company involved. A discussion was held on the 5 year plan for new vehicles_ and the current condition of some of our present vehicles. Manager Van Hout will have a report available at the next meeting. A proposed fee scale for the 1983 audit from Jerome Jaspers Co. was presented to the Commission. Motion by Kirchmeier, seconded by Cook to engage the firm of Jerome Jaspers Co. to prepare the 1983 audit for the Shakopee Public Utilities Commission in accordance with their fees as described in their letter of October 14, 1983. Motion carried. The City code revisions have been received by Manager Van Hout. An update of the Commission's books will be done. Manager Van Hout reported on three areas currently in existance where the customers are near the boundary lines between Shakopee Public Utilities Commission lines and the Minnesota Valley Electric Coop lines. Superintendent Leaveck and • Manager Van Hout have discussed the situations with Minnesota Valley Electric Coop staff. Liaison Wampach reported on the current status of the race track proposal. The current status of the downtown ad hoc committee's activities was also reported on by Liaison Wampach. There were no new plats for October, 1983. Superintendent Leaveck reported three fire calls for a total of 2 man hours for the month of October, 1983. There were no loss time accidents for the month of October, 1983. The next regular meeting will be held on December 5, 1983 at 4:30 P.M. in the Utilities meeting room. Motion by Kirchmeier, Seconded by Cook that the meeting be adjourned. Motion carried. K. Lb( A Commission Secretary, bArbara Menden O 7. Estimated construction cost: $60 - 70 million 8. Total project area (acres): 390 or length (miles): N/A 9. Number of residential units: dormitories for 600 or commercial, industrial, or institutional square footage: Grandstand 370,000 Dormitories 69,000 Stables 390,000 Paddocks 20,000 Administration 19,000 Maintenance 10,000 878,000 (based on preliminary plans; could be in- creased to 1,000,000 square feet as a part of final design) 10. Number of proposed parking spaces: 9,250 11. List all known local, state and federal permits/approvals/funding required: Level of Government Type of Application Status State: MN Dept. of Driveway Access In Process Transportation MN Pollution Control Agency Animal Feedlot Permit In Process MN Pollution Control Agency Sewer Extension Approval In Process MN Pollution Control Agency Indirect Source Permit In Process Local: City of Shakopee Grading Permit In Process Sanitary Hook-up Water Hook-up Drainage Plan Lower MN River • Watershed District Grading Plan Review In Process Scott Co. Curb Cut Permit In Process 3 t c Level of Government Type of Application Status Possible Permits:* MN Pollution Composting Pending Control Agency Further Analysis MN Pollution National Pollutant Pending Control Agency Discharge Elimination Further System Analysis 12. Is the proposed project inconsistent with any: a. adopted land use ordinances? No b. adopted comprehensive land use plans? No c. local, state or federal resource management plans? No If yes, explain. 13. Describe current and recent past land use and development on and near the site. The 390-acre parcel proposed for the racetrack site is currently undeveloped. It is entirely within Valley Industrial Park, a 1,500-acre planned industrial development, most of which is owned by Valley Industrial Development Corporation. Other businesses within Valley Industrial Park include: Owen- Illinois-Forest Products Division, Conklin Co., Pouliot Designs, Kawasaki Motors, The Toro Company, Midland Glass, Certain-Teed Corp., and a K-Mart Distribution Center. Figure 4 illustrates the current use on the parcel and adjacent lands. The site is currently being leased for agricultural use, principally row crops and pasture. As is evident in the figure, the land to the east consists of both developed and undeveloped parcels within Valley Industrial Park. Property to the north is mostly undeveloped, the notable exception being the Owens- Illinois-Forest Products Division's manufacturing operation. Property immediately to the west is either vacant or developed in small commercial operations. The property to the south of the site but north of CSAH 16 consists of a couple of small commercial operations, a city well field and vacant lands. The property south of CSAH 16 is either undeveloped or developed into single-family residences. *If further analysis shows that NPDES or composting permits are necessary, then these would also be applied for. 4 ++ +• c^ a p MI o MN W".''' C14 C QU UO UCa C cn 0 m C] Ca C] a) > o cn w c, Z •I o O g `i E.. .Yv ►-+ a) Z 3 'c < 0 co U UC 0 U 0 m 0" inI c O < < m o U U 00 a).-. 0 > 0 IL) o V c13LeN Z .o '" v P. w 5 ¢ U cn0 00 x w fY 0LIJ I i I Z C c C 01 01 01 tAUC w v v C) C) Z _O L E L E L E E --. E� EE c0++ .."'Cl; 4-, c ++ MI I— 03 03 03 Z d LI-1 U > 00 MI 00 = c V) otz. a d > O u > '.', c Dto m > � Y v w 4. =t- H n. H E. ,..-1 * 11 { C M dd d0 * * C] U 0 �o UJ• o :0 N p 4. c dd dd dU U c dd dd < 0 0 4_ W o try 'v o Z c .o 0 v � CD 3 a dd dd CO CC Z 0 U ,o ON X Udd dd dU U F c > o CO a _ �� ua -`vim 0 u- c dd dd QM C1 U X LL cil C4 a) ill DOC V) VC V c U '- 'L7 +a) Z v 4) 4 4) H E C 2 E N r--. v � 4) 4) v � 'V o c 0 U :, E � E _, E o ) E ca 4.... b +. U ncc Ce L V) L V) L (1) 4.J '0 W > 0 > 0 > 0 p cd 'p Z 03 03 03 � alc o F. w . d v w U > o M �, . a +, E N o0 E� ¢ p co p V) X > N v, 0 U > .> U r uL w .a �Q - o ncn = m > 0 -c; C21 o 00 co CD 4 L a td• E_- 1-- a. t- Um * * 12 - Finally, the TH 101 and CSAH 18/County Road 89 intersection will have large volumes of site traffic, and is a splitting point in the traffic flow. At this intersection, site and non-site westbound traffic may use either TH 101 to the west or CSAH 18 northward. For inbound movements, a similar pattern results. In the future, this intersection may be grade separated, and may connect to the proposed Shakopee bypass. Roadway segments to be examined include TH 101 from County Road 83 to CSAH 18/County Road 89, and in the future, the Shakopee bypass from County Road 83 to TH 101. Both the Shakopee Bypass and new County Road 18 have required separate air quality reports under federal regulations. Each would also be considered an indirect source and require a permit under APC-19. Mitigation for any air quality impacts identified in dispersion modeling for the indirect source permit will essentially be the same as for traffic (see question 1129). b. Dust Particulate dust could be a potential problem during construction and operation of the racetrack. However, dust suppressants would be applied to haul roads or other unpaved areas to control emissions. Proper management as well as phased grading to limit exposed soil surfaces can prevent any significant problem. c. Noise Traffic-related noise would be generated by patrons attracted to the develop- ment for racing events. Construction activity would cause noise levels to increase on a short-term basis. A review of land uses and activities in the vicinity of the proposed racetrack identified one area of relatively homogenous land use and two other isolated areas which were thought to have the highest susceptibility to possible traffic and operational related noise. These areas are shown in Figure 8. In each of the areas identified, the closest receptor was selected for monitoring to obtain representative data on ambient conditions. In addition, post-development traffic noise levels were predicted for the peak event hourly traffic volumes using the FHWA Highway Traffic Noise Prediction Model. Table 6 shows the results of this analysis. 13 '1 L TABLE 6 EXISTING AND FUTURE EXTERIOR NOISE LEVELS (L10 in dBA) Applicable L10 L10 MPCA L 0 Area Land Use (Measured) (Future) Noise Stanaards Day Night A Amusement Park 71 71.3 80 Same as daytime B Residential 52 53.3 65 55 C K-C Hall 61 57.2 70 Same as daytime The introduction of additional traffic into an area which is primarily industrial use will result in less than perceivable noise level increases. All sensitive receivers analyzed are within MPCA L10 noise standards. Crowd noise should not create any adverse impacts. The nearest residence is located approximately 2,200 feet from the grandstand location. Noise sources of this type are generally of higher frequency which have a higher rate of attenuation than low frequency sources. During the typical four-hour event, there will be nine races. The crowds cheer for the horses only during the final 15 seconds of each of the nine races for a total of approximately two minutes over a four-hour period. Even then, the crowd is located within glassed in grandstands and restaurants, or in a grandstand surrounded on three sides and roof, or if in the infield, the hedges, trees, elevated track and buildings trap the noise at the site. d. Airport Noise Noise from Flying Cloud Airport will not have any adverse effects. The Metropolitan Council recently adopted an amendment to the Aviation Chapter of its Metropolitan Development Guide which addresses guidelines for land use compatibility with aircraft noise. The guidelines provide direction to communities located enar metropolitan system airports. They are generally proposed to discourage construction of sensitive land uses within the noise zones close to airports. Figure 12, illustrates the noise exposure zones for Flying Cloud Airport as determined by the Metropolitan Council. The nearest noise exposure zone (noise zone D - minimal) is located approximately 1.6 miles northeast of the site. Special land use compatibility guidelines have been established for development within the noise exposure zones. However, since the proposed Shakopee racetrack site is located more than a mile and one-half from the nearest noise zone, these regulations are not applicable. There will be no activities that would cause visual or electronic interference with airport or aircraft operations. On-site inspec- tions reveal no noise from aircraft operations. Figure 11, illustrates the land use safety zones associated with the existing runway configuration at Flying Cloud Airport. The Minnesota Department of 14 Aeronautics has established use restrictions for the zones (A, B and C) indicated on the map. Zone A, which is located approximately two miles from the site, restricts buildings or temporary structures, transmission lines or other structural hazards as well as uses which would create, attract or bring together an assembly of persons. Zone B, which is approximately two miles from the site, restricts uses which would bring together a site population that would be 15 times that of the site acreage. Zone C, which is within three-quarters of a mile from the site, includes restrictions barring any land use which would create or cause interference with the operation of radio or electronic communications between the airport and aircraft, makes it difficult for pilots to distinguish airport lights, results in glare in the eyes of pilots, impairs the visibility in the vicinity of the airport. The proposed racetrack site does not infringe on any of these land use safety zones. In fact, the proposed site is at least three-quarters of a mile away from the nearest land use safety zone for Flying Cloud Airport. e. Odor The effects of normal operations of the stable area on any federal or state ambient air quality standard would be negligible. Therefore, the principal air quality related issue is the potential to generate community odor levels that may constitute a public or private nuisance. The characteristics of horse manure itself as well as the management procedures proposed for the racetrack facility virtually preclude any noxious odors. Horse manure tends to be drier resulting in less odorant production than other types of manures. In addition, horse manure would be removed daily from the stables anu box stalls, and fully containerized. There are no outside paddocks. Where storage of manure is required prior to agricultural incorporation, a permitted, off-site facility would be utilized and proper procedures would be followed for loading, withdrawal and land application. For there to be any problem with odors, insect pests, or pathogens associated with the racetrack stables, there would need to be unusual circumstances, or other highly improbable mechanical or management failure. 25. Describe the type and amount of solid waste and/or hazardous waste that will be generated and the method and location of disposal. The proposed racetrack will not generate any waste materials that are considered toxic or hazardous under state or federal laws. Two solid waste streams will result from the proposal, conventional solids and animal wastes. The estimated compacted volume of solid waste of manure and straw for 1,200 horses at the racetrack facility is 300 cubic yards per week. The greater percentage of this solid waste consists of straw. The manure and straw will be removed from the stables daily and hauled in leakproof containers to be spread on farms in Scott County. Landspreading will comply with federal and state regulations. The average volume of conventional solid wastes is estimated as approxi- mately 100 cubic yards per week for the racetrack facility. This waste is collected daily and placed in a compactor. The waste will be transported daily to one of the two nearby landfill sites. 15 constitute commercial development by the Minnesota Environmental Quality Board) will require an EIS. The purpose of this EAW is to identify the issues which are to be addressed in the EIS and to request the comments of governmental entities and the public on the scope of the study. The preliminary analysis contained herein demonstrates that the EIS analysis will consider all of the same issues as are the subject of a number of governmental permits and review procedures. These issues are: 1. The capacity of the local and regional highway system, and the level of site development which can be accommodated by this system now and in the future. 2. The effects of vehicular emissions, especially carbon monoxide, at appro- priate locations identified in the text. 3. The manure storage and management plan necessitated by the stabling of a large number of horses. 4. The management of surface water runoff including quality and quantity. 5. The effects of noise as required by the indirect source permit. Alternatives and mitigating measures related to each of the above issues will be considered in preparing the EIS. The no-action alternative will be specifically addressed. In addition, "reasonable alternatives" may also include "locational considerations, design modifications including site layout, magnitude of the project and consideration of alternative means by which the purpose of the project could be met." Alternatives considered but eliminated will also be discussed briefly and the reasons for their elimination will be specified. Certification by Responsible Governmental Unit I hereby certify that the information contained in this document is true and correct to the best of my knowledge and that copies of the completed EAW have been made available to all ..rties o. he offii.'l EQB d' tribution list. Signature / � , / ��� Date //-2,.2 Title: Mayor of City of Shakopee 20 r 4. +• == 00Uu. Lou. c W• o w o .Y ui MN a) a c < 0 UC] UCa cMU MC CO 0 a) > o cn WO Z v ° G P --Y— .--. a Z 3 ,C dU CO UD 0 0 0 aN aN I c < < MC] 00 00 0 a' > o � � 0 c Z v 7' tn Itc < 0 cfl U UC x W W C S i i Z oc c , o , o , If)7 v a) a) a) a) c v a) > iv a> a) > 0 Co .E0 Eo w - E - E - E N C � � � cii 4-, a w L h L to F" 03 03 03 Z H d LO 0 > 00 4-4 444 N Doo v 2 c o a < a) ...I- 0 -1 U > .? w U — '� L G ..1 ,...1 4) -" —' p to 111 0 VI Q w `' f^ 1- O. I-. 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RESOLUTION #263 A RESOLUTION CONCERNING ELECTRICAL CHARGES TO THE SHAKOPEE ICE ARENA WHEREAS, The Shakopee Ice Arena is a non-profit youth oriented facility which is faced with the start-up costs of a new organization, AND WHEREAS, the unique nature of the facility results in high monthly minimum bills during its low-usage summer months, AND WHEREAS, the board of directors of the Valley Ice Arena, Inc. has committed to provide additional service to the community in the form of 2 hours per week designated as open skating without charge, for each week of the entire 1983-1984 skating season; and that this time will be scheduled to be convenient for public use, AND WHEREAS, this open skating without charge will be publicized to encourage participation, AND WHEREAS, the ice time made available under this program is valued in excess of $2,000.00 per year, AND WHEREAS, this arrangement will make the facility available as universally as possible, NOW THEREFORE, BE IT RESOLVED that an adjustment of $400.00 per month for 5 summer months in 1984 (a total of $2,000.00) will be made on the electric bill of the Valley Ice Arena, and that this arrangement will not continue after that time unless formally renewed by the Shakopee Public Utilities Commission. BE IT FURTHER RESOLVED, that the Shakopee Community Services Department is requested to monitor the effectiveness of the program in meeting the needs of the community, and that all things necessary to carry out the terms and purpose of this resolution are hereby authorized and performed. Passed in regular session of the Shakopee Public Utilities Commission this 5th day of December, 1983. President: Wallace Bishoi ATTEST: Ma(ager: Lou Van clout • STATE OF MINNESO'T'A ,Z3 COUNTY OF SCOTT CITY OF JORDAN Alderman Steven Betchwars offered the following Resolution and moved its adoption. RESOLUTION 11-51-83 A RESOLUTION ENDORSING THE SHAKOPEE RACETRACK SITE PROPOSED BY MINNESOTA RACETRACK INC. WHEREAS, Minnesota Racetrack Inc. has submitted their proposal to be awarded the Class A license to build and own the only racetrack in the seven county metropolitan area and; WHEREAS, the site proposed by Minnesota Racetrack Inc. will be located in the City of Shakopee and the proposal presented to the City Council is indicative of qualified management and a thorough, well conceived concep- tual plan. NOW L ORE, BE IT RESOLVED BY THE CITY COUNCIL OF JORDAN, MINNESOTA: That the Council does hereby endorse the proposal of Minnesota Racetrack Inc. and its Shakopee Racetrack Site as the most desirable location for the only racetrack to be built in the seven county metropolitan area. The foregoing motion was duly seconded by Alderman Rosemary Lucius and being put to a vote, members voted: AYE: 6 NAY: 0 GAIL ANDERSEN 0 MICHAEL SHAW AYE HARRY JOHNSON AYE STEVEN BETIARS AYE DEUIER OLTMANS AYE ROSEMARY LUCIUS AY RONALD JABS AYE Passed and adopted this 21st day of November, 1983. CITY OF JORDAN Tri . Jf. / ATTEST: it! 161 , GAIL ANDERSEN '''<%t, ROBERT F. 4'1'GAN MAYOR � r • • `• j• ADMINISTRATOR/CLERK City Council Elf oceedings State of Minnesota Counties of Scott and Le Stour City of New Prague Councilman Schoenecker offered the following resolution and moved its adoption: WEEEREAS, The New Prague City Council at its December 5, 1983 meeting heard a proposal for parimutuel horseracing track to be located in the City of Shakopee. NOW, 111EREFORE BE IT RESOLVED that the New Prague City Council hereby endorses a praimutuel horseracing track in Scott County and specifically endorses the Shakopee proposal as the preferred site in Scott County, Minnesota. Councilman Kohout seconded the resolution and upon roll call, the following vote was taken: AYES NAYS Paul Flick X Paul Flick Raymond Schoenecker X Raymond Schoenecker Marty Simon X Marty Simon Pete Milinkovich X Pete Milinkovich Alfred Kohout X Alfred Kohout Thereupon Mayor Flick declared said resolutionadopted this 5th day of December, 1983. Paul Flick rome P7 sa Mayor ity Administrator 71.1 • BOARD OF COUNTY COMMISSIONERS , SCOTT COUNTY,MINNESOTA Oats December 5 . 1983 Resolution No G .(0? Ait Motion by Commissioner Srromwall Seconded by Commissioner Mertz o-cOr (7). Administration: A. Pursuant to Board direction on November 8, 1983, the Administrator introduced for consideration an endorsement to the Minnesota Racing Commission of Scott County Horse Racing Track(s). He advised the Board of a phone call he received from Mayor Rodd Hopp, Mayor of Savage, Minnesota, describing Savage City Council action of November 10, 1983, which prepared a draft resolution for later consideration to support the Shakopee Horse Racing Track, anticipating the adoption of said resolution at the next Savage City Council meeting. Ray Formanek was present to review progress to date on his proposal for a Horse Racing Track in Savage and to distribute a copy of a letter from Barbara L. Sennes , Review Coordinator, Metropolitan Council , dated November 14, 1983, which indicated the Formanek submittal was in keeping with the review process established by the Metropolitan Council. Mr. Formanek introduced the architect for the Horse Racing Track who outlined the proposed staged development. The architect reviewed the proposal document and graphics of location site maps, site access/zoning map, sewer and water comprehensive plan, topography, drainage, composite map with easements and a proposed site plan. Noting the accessibility to the site , the architect stated his recommendation for a Horse Racing Track on the Formanek site, citing its excellent potential and natural beauty. James Bunker, attorney for Mr. Formanek, stressed the progress to date is according to the appropriate time schedule, considering the proposed rules are not yet adopted by the Racing Commission, and emphasize the local financing for the Formanek proposal. The Chairman recessed the Board at 11:45 a.m. to meet for lunch with the Carver County Board to discuss a joint agreement to retain a legislative lobbyist for hazardous waste issues. The Chairman reconvened the Board at 1:50 p.m. On a motion by Commissioner Stromwall , seconded by Commissioner Mertz, the consideration for endorsement of a site to the Minnesota Racing Commission was tabled. cc: P.I.E. Highway Engineer County Attorney Savage Mayor Shakopee Administrator Gary Eastlund, Scottland, Inc . Ray Formanak, Bloomington YES NO Koniarskl Koniarski Worm Worm Mertz Mertz Stromwall Stromwall • Boegeman Boegeman State of Minnesota } ss COMA.of Saes! f.Joseph It Riot.Duty appointed.qualified and betel County AOmmsstrstor for the County of Scott.State of AMnneeota.do Mn•ey Certify that t flee*compared tie feregwMtg Copy of a discus s i o n wan the onginat Minute'of tte p,oce•dens of me Board of County Comm•seo09s. Scott County.Idanneeeta,a Mee semen held en 1M. 15 aim of Nov. 19 ,3.neer on hoe m my oMce.end naw found the so".a ee• tree and correct copy thereof' 5th December, 1983. 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Liaison Reports from Councilmembers 3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 4] Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *5] Approval of Minutes of December 6 , 1983 6] Communications: a] John R. Toppin re : Transportation & Energy Commission b] Herbst & Thue, Ltd. re : FCC Preemption of Local Rate Regulation of Tiered Services c] Herbst & Thue, Ltd. re; FCC Action on SMATV Regulation d] Dave Durenberger re : cable legislation E ] League of Women Voters of Shakopee re : gambling licenses 7] Public Hearings: None 8] Boards and Commissions : a] Planning Comm: Alternative Development Schemes for Land Bounded by Fillmore St . , 4th Ave. , Dakota St. and 7th Ave. b] Energy & Transportation Comm; Res. No. 2200, Authorizing Submission of A Metropolitan Transit Service Demonstration Program Application 9] Reports from Staff: a] Expansion of Kmart Tax Increment Financing District b] Review of DNR Comprehensive Plan for Mn. River Valley - memo on tabl c] Report on Snowmobile Licenses - to be provided d] 8 :00 P.M. - SELF Inc. dba Granny' s, 1135 East 1st Ave, request - for On Sale and Sunday Liquor Licenses - memo on table e] 8:30 P.M. - Kevin L. Shafer dba/Valley Liquors, 1104 Mn. Valley Mall , request for Off Sale Liquor License - memo c•n table f] 8:30 P.M. - 1984 Pool Table License Renewals *g] 1984 Bingo and Gambling Licenses h] Appointments to Boards and Commissions *i] Long View Estates 1st Addition - Letter of Credit *j ] Contract for Electrical Inspector *k] Accumulation of Comp Time *1] Vacation Carryover - Kenneth Hanel *m] Vacation Carryover - Judith Cox n] Timber Trails Developers Agreement and Tax Forfeiture - Tbld 12/6 o] Delinquent Park Dedication Fees p] Viking Steel Road q] 1984 Pay and Benefit Packages r] Street Rehabilitation and Preservation Policy s] Bills in the Amount of $386, 765. 68 t] Mel Lebens Building 10] Resolutions and Ordinances: a] Res. No. 2199, Adopting An Employee Assistance Program Policy *b] Res. No. 2194, Designation of Official Depositories *c] Res. No. 2193, Appointments to Suburban Rate Authority for 1984 *d] Res. No. 2196, Amending Personnel Policy e] Res. No. 2190, Setting Fees for City Licenses for 1984 f] Res. No. 2195, Authorizing Loan Application for Purchase of Property Within HWY 101 Bypass g] Res. No. 2197, Ordering Feasibility Report - Hwy 101 Service Road h] Res. No. 2198, Receiving Feasibility Report - Hwy 101 Service Road i] Ord. No. 140, Amending Parking Restrictions Relating to Trucks 11] Other Business: a] Data Privacy Act b] Mortgage Revenue Bonds c] 12] Adjourn. John K. Anderson, City Administrate m al6 e e 01 r rnar c1/4_ce_e_re- (..\ 1,, x) 1.7-1,---AniZ 4-5 ti ; 0.4 vt4 c(i.th2-47 - /11)-14 4' F ) DC 15 1983 sHAKopEE From the desk of . . . JOHN TOPPI N 410 HERBST 8C THUE, LTD. MEMORANDUM ; , TO: Jean Andre CITY OF s & c AEE City of Shakopee FROM: Herbst & Thue, Ltd. DATE: December 13 , 1983 RE: FCC Preemption of Local Rate Regulation of Tiered Services On November 15, 1983 , the Federal Communications Commission (FCC) issued a memorandum opinion and order preempting state and local rate regulation of tiered services. The ruling came in response to a "Petition for Special Relief Requesting Declaratory Ruling" filed by Community Cable TV, Inc. , (CCTV) an operator of cable television systems serving Las Vegas, Nevada and neighboring communities. CCTV sought a ruling from the FCC that federal preemption of rate regulation: "extends not only to pay or subscription cable services (i.e. , programming for which a per- channel or per-program charge is made) but also to specialized or auxiliary cable services - primarily satellite-delivered programming - of the kind commonly provided in tiers of services offered to subscribers at a single package rate distinct from the rate charged for regular subscriber services. " In granting CCTV' s request, the FCC noted that it had previously preempted the field of pay per view or pay per channel, ( i .e. , HBO, Showtime, etc. ) advertising, leased channels, auxiliary services, etc. from state or local rate regulation. In so doing the FCC limited state and local rate regulation to "regular subscriber service rates" or, in other words, charges imposed for receipt of local broadcast channels. In the recent decision, the FCC pointed out that tiered services had not been listed as being one of those services exempt from local rate regulation since tiering is a development of the late 1970s. Nevertheless, the FCC concluded that preemption of local rate regulation of tiered services was appropriate to preclude "artificial and unnecessary skewing of the market that nonfederal regulation of entry and price could produce. " -1- This decision by the FCC has been the subject of a great deal of debate and controversy. Nevertheless, after reviewing this decision and visiting with FCC staff attorneys it is our opinion that: 1 . The ruling does not prohibit Cities from regulating rates of cable systems with only one level or tier of service which does not include "optional" or "pay" services such as HBO or Showtime. It is important to note, for this purpose, that CCTV did not challenge rate regulation by local authorities of the tier upon which "regular subscriber services" (i.e. , broad cast and access channels) are offered . 2 . Cities with more than one level or tier of service will retain local rate regulation authority over only those "services regularly provided to all subscribers. " It is our opinion that fthis phrase will be interpreted to mean the lowest level of ser lovice although this is not clear. Once again it is important to note that CCTV did not challenge local regulation of the lowest tier even though some satellite-delivered programming was offered n that tier. At the present time, the National League of Cities is exa mining options available to it for contesting this decision. According to NLC officials, the options include petitioning the FCC for reconsideration or filing an appeal to the Court of Appeals for the District of Columbia. In light of time require ments for petitioning for reconsideration, a decision is expected soon from the NLC. In the meantime, the State of Nevada has prohibited all rate regulation of cable television services and, as a result, it is unlikely the Nevada party will contest the FCC decision. If you have any questions as to how this applies to Shakopee, please do not hesitate to contact us. -2- HERBST 8c TRUE, LTD. MEMORANDUM TO: Jean Andre City of Shakopee CITY OF FROM: Herbst & Thue, Ltd. DATE: December 13 , 1983 RE: FCC Action on SMATV Regulation On November 17, 1983 , the Federal Communications Commission (FCC) issued a memorandum opinion, declaratory ruling and order preempting state and local regulation of SMATV systems to the extent such regulation interfers with, delays, or terminates broadcast or satellite services. As you may remember, a SMATV system normally serves residents of private multiple dwelling units. The system consists of satellite reception equipment for reception of satellite- delivered programming and a master antenna for the receipt of over-the-air television broadcast channels. In this particular situation, a New Jersey SMATV operator was prohibited by a New Jersey Superior Court from operating its facility until it obtained a certificate of approval from the State of New Jersey. In so ruling, the New Jersey court determined that a SMATV met the statutory definition of a cable television system. In reversing the New Jersey court and preempting local regulation of SMATV, the FCC noted that it had historically intended to preempt local regulation insofar as it frustrates the reception of satellite-transmitted signals. According to the FCC these "open entry policies" were pursued so as to create a more diverse and competitive telecommunications environment. Consequently, the FCC concluded that local regulation of SMATV would "chill" development or impede the growth of SMATV. The FCC specifically stated that it did not intend to preclude all local regulation of SMATV. The FCC stated: " . . . we do not wish to preclude a state or locality from exercising jurisdiction over certain elements of an SMATV operation that properly may fall within its authority, such as zoning or public safety and health, provided the regulation in question is not under -1- 4 C, taken as a pretext for the actual purpose of frustrating achievement of the preeminent federal objective . . . " Perhaps most importantly for future purposes, the cable television industry argued that, if the FCC preempted local regulation of SMATV, the same should be done for traditional cable since it also receives interstate signals . The FCC, in response, stated: "The ultimate dividing line, as we see it, rests on the distinction between reasonable regulations regarding use of the streets and rights-of-way and the regulation of the opera- tional aspects of cable communications . The former is clearly within the jurisdiction of the states and their political subdivisions . The latter, to the degree exercised, is within the jurisdiction of this Commission. This is • so because of the interstate nature of the medium as enunciated by the Supreme Court. " (emphasis added) It is our opinion that some regulation of SMATV systems is still possible. In addition, consistent with the preceding paragraph, state and municipalities may exercise a greater degree of regulation when the SMATV operator proposes to cross a public street. -2- DAVE-DURENBERGER , Cil-f MINNESOTA ' JCnif¢D ,$fafc5 cnafe WASHINGTON. D.C. 20510 11 `,A December L..I .v ♦. =. 1J v,V December 8 , 1983 CFTY OP SHAKOPEE John K. Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee , Minnesota 55379 Dear John : On June 14 the Senate gave its overwhelming approval to S. 66, the Cable Telecommunications Act of 1983 , by a vote of 87-9. As one who voted for S. 66 as the best feasible program for local governments, I am happy to say that significant improvements were made to the bill during its consideration on the Senate floor . S. 66 gives the Federal Communications Commission exclusive jurisdiction over cable telecommunications, preempting State and local authority to freely negotiate cable franchise agreements and regulate cable rates. The legislation is designed to create a national policy framework for the development of this new medium primarily by removing areas of uncertainty for would-be cable investors. The bill provides for a process of franchise renewal similar to that governing television broadcasters, and in the event renewal is not granted, it requires that the operator be paid the fair market value of the system. S. 66 also deregulates cable services, a move intended to allow cable operators to compete effectively with other telecommunications (media. In one of the more controversial aspects of the bill, /franchise authorities will be prohibited from specifying cable programming in franchise agreements or , afterwards , regulating /its cost to consumers . However , in another important respect -- the specification of cable facilities and equipment -- S. 66 allows State and local franchising authorities to continue their central role. The right to negotiate such matters in the franchise process will give local governments the power to determine the physical nature and configuration of their cable systems. Indeed, to the extent that the bill spurs interest in cable investment , local officials may find greater latitude in negotiating the installation of systems, and greater access to the cable capabilities essential to attracting high-technology growth and development to their jurisdictions. A number of public officials , in Minnesota and elsewhere, have expressed concern over S. 66 . Accordingly, I voted for the legislation only after helping to secure several changes which, as your Senator and as Chairman of the Subcommittee on Intergovernmental Relations, I felt would significantly improve S. 66 from the perspective of local governments. Along with . 3 John K. Anderson December 8 , 1983 Page 2 Rudy Boschwitz and other concerned Senators , I worked with Commerce Committee Chairman Bob Packwood to bring about the following changes : Enforcement. My amendment to section 613 (d) deleted the operator ' s right to unilaterally abrogate negotiated commitments to provide specified facilities and equipment . An operator will now have to prove that a "significant change in circumstances" has made the provision of the facilities and equipment impracticable before a local government is required to negotiate over the change in the agreement. The amendment will also mandate binding arbitration when such negotiations fail , and will thus preserve the local character of the disputes resolution process. Franchise Renewal . Two changes were made to section 609. First , the provision prohibiting a franchise authority from considering competing applications was dropped after a number of us expressed concern over its anti-trust implications . And second, under one of several amendments sponsored by Senator Lautenberg and supported by Senators Boschwitz , Exon and myself , the requirement for judicial de novo hearings on decisions to deny franchise renewal will not apply where an operator has been given a hearing consistent with accepted administrative procedures . Rate Regulation . The key change to section 607 involved dropping the proposed 5 percent floor on the annual increase in service rates. Under the amendment, rates may rise in accordance with the annual increase in the regional Consumer Price Index. Also, basic service rates would continue to be regulated within the "B contour" if 80 percent of the households for which cable was available subscribed to the system. Access. This amendment to section 614 will allow franchise authorities to specify access to public and educational programming as well as to government programming which already was allowed under the bill . Frankly, I doubt that these changes will satisfy everyone. I 'm not satisfied myself , but S. 66 still has a long way to go before becoming law. First , it must be passed in the House of Representatives, and then it must go through conference committee before coming back to the Senate for final passage . By voting for this bill on the Senate floor, I have helped to secure essential changes in the legislation while retaining the good will of Chairman Packwood and others , keeping me in a strong position to represent your concerns in the days ahead. John K. Anderson December 8 , 1983 Page 3 Again , I believe we have made important progress toward improving S. 66 , and intend to continue my efforts in this regard. In the meantime , as always , I welcome your thoughts and comments. Sin erely, Dav Durenberger Uni `-ed States Senator DD/djm If LEAGUE OF WOMEN VOTERS OF SHAKOPEE , SHAKOPEE, MN•55379 (X/ December 12, 1983 R FM,4°.•.::, • r ,�. ,-rzyt b Mr. John Anderson Shakopee City Administrator 129 E. 1st Ave. vlrrYo ,:.is-.., Shakopee, Mn. 55379 Dear John, As you know, our organization recently applied for and was granted a gambling license, for the purpose of conducting a raffle. After completing the nec- essary requirements and reviewing the city's ordinance along with the state statute on gambling devices, we wish to raise some concerns about the ordinance. 1)The City Code appears to be contradictory with respect to licensing of raffles. Section 6.32.,Subd. 2 of the code provides that: "The pro- visions of Minnesota Statute Chapter 349, as amended through Laws of 1982 relating to the definition of terms, licensing and restrictions of gambling and bingo are adopted and made a part hereof as if set out in full." Under Subd. 7 Section E, City Code specifies that: "raffles may be con- ducted by a licensed organization only upon premises which it owns or leases." At the same time, a 1981 amendment to Minnesota Statutes Chapter 349 Subd. 14 provides that: "The local unit of government may authorize raffles to be conducted by a licensed organization on premises not owned or leased by the organization." Even though the city's ordinance adopts state law through 1982; there is no reference made to the 1981 state statute amendment giving local units of government the option to waive the require- ment to own or lease premises. 2)There are a number of local groups who do not obtain a. license when con- ducting a raffle. Whether this is due to the restrictive nature of the present ordinance or to the lack of knowledge that such an ordinance exists, is difficult to determine. If the Council desires to regulate all gambling in Shakopee, we suggest that groups be reminded of the licensing require- ments for raffles and other gambling devices. 3)The $2 fee for a raffle license is significantly less than that charged by other nearby jurisdictions. Elsewhere, we found the fee to be between $25 and $35. It appears the cost of staff time spent administering this ordinance exceeds the cost of the license. (2) In view of the foregoing facts, we belive the Council should re-examine the present ordinance and its' accompanying fee. We urge the Council to include the above mentioned provision of the state statute in the language of the ordinance. Thus, eliminating what we believe to be an unnecessary restriction. We sincerely appreciate this opportunity to express the League's view on a matter we feel merits Council's attention. Thank you. Sincerely, Nia(Lellec_ 10,-/eei ,t.‘( Paulette Rislund LWV of Shakopee Local Program Director Janet Wendt LWV of Shakopee Co-President MEMO TO: John K . Anderson City Administrator FROM: Judi Simac City Planner RE: Alternative Development Schemes for Land Bounded by Fillmore Street , 4th Avenue, Dakota Street and 7th Avenue DATE: December 13 , 1983 Introduction: At the December 8th meeting, the Planning Commission moved to recommend that the City Council request staff to review and prepare a concept plan for alternative development schemes for land bounded by Fillmore Street , 4th Avenue , Dakota Street and 7th Avenue . The said plan to be submitted to the Planning Commission for consideration prior to making a determination on density requirements for Mr . Ray Effertz ' s existing non-conforming use at 609 Market Street . Background: Ray Effertz has informally inquired about platting (partially re- platting) two existing parcels he owns on Market Street, which have been improved with a eight unit apartment building. It is difficult to determine the square footage standards which should apply to lot(s) he would create due to the fact that the land was not platted prior to construction of the building and there were no density standards when the building was built in 1965 . The attached location map shows where the two parcels are located on Market Street . The attached site plan shows how the existing building straddles two (or three) parcels . Lot 7 , Block 309 , Wermerskirchen ' s Addition is the platting portion of the site . The other parcel is section land identified in City records as Parcel No. 27-906-116-0 . Mr . Effertz ' s site plan has this parcel divided into Tract 1 and Tract 2 . However , since this designation does not exist in City records , the two tracts would not be recognized as separate building sites . This factor is not important because the existing building extends into Tracts 1 and 2 , becoming the principal use of both tracts . The Effertz parcels contain approximately 38 , 000 square feet . The land is currently zoned Urban Residential (R-2) , which does not permit eight unit apartment buildings and designates the lowest density at 5 , 500 square feet per unit for two unit structures . If John Anderson December 13 , 1983 Development Schemes Page -2- kept to this density, Mr . Effertz could not create any new build- able lots because he would not meet the minimum density require- ment of approximately 44 , 000 square feet for his existing building . However, there are a number of extenuating circumstances . The existing building was built when there were no density standards for residential zones and was sited at one side of the property, leaving a large portion of the property to the north unused . Cur- rent square footage requirements for an 8-unit building with seven (7) 2-bedroom and one (1) 1-bedroom units in a multi-family resid- ential (R-4) zone would be approximately 23 , 400 square feet . Application of this standard to the case would allow for the creation of a lot 11 , 000 to 14 , 600 square feet in area, suitable for con- struction of a duplex. The zoning code specifically states (Pg. 281 , Sec . 11 . 04 , Subd . 5A) that "no use variances will be granted" . Since Mr . Effertz ' s building already exists , it does not seem that a variance for use is being requested . However , allowing a change in density for sub- divisions is similar and should be done only with prior Planning Commission review. There are additional considerations including : 1) the question of sewer and water service to these parcels ; and 2) the best road and utility plan for this area . The existing building is served with sewer and water from the Southeast corner , therefore, increased benefit would be difficult to prove for assessment purposes (except perhaps for increased fire flow) . If a new lot is created to the north, it would not have sewer or water service . Benefit could probably be proved for utility construction in front of the new lot ; although, perhaps not at the cost of construction likely due to the limestone concentrations in Market Street . Issuance of a Building Permit to the newly created lot would need to be contingent on the provision of these utilities . The second consideration is whether the parcel should be viewed more broadly in terms of infill development between Fillmore and Dakota/4th and 7th Avenues . If so, Mr . Effertz ' s residual land may appropriately become the continuation of 6th Avenue . If this tact is taken , any density changes would occur due to City action on the roadway designation , so that decision would be easier . However , Mr . Effertz might reasonably press for City action regarding the acquisition of the right-of-way. Recommended Action: Move to request staff to review and prepare a concept plan for alternative development schemes for land bounded by Fillmore Street , 4th Avenue , Dakota Street and 7th Avenue . The said plan shall be submitted to the Planning Commission for consideration prior to making a determination on density requirements for Ray Effertz exist- ing non-conforming use at 609 Market Street . JS/jvm Attachments IS 1/4� ' 11 11 . L- 11111 _...err 3 4 A ,3 - 3 s io -J ----,„,,, si Q_ t4Vf HIAWATHA AIM u. IIMI nu in, PARK >MIN 1 > III 747 L\ A AVE I v, 303 F: to t Co (C� tp - - 305 - 11 ' 303 II!i c 5 ' inathIII . _ _ L H \Q t , ,c=. „.o t•, c „, - - 1 O ' O 1 304 1Z 31 ' REA`T°R MLS Gene Brown Agency, Inc. 119 SOUTH LEWIS STREET SHAKOPEE,MINNESOTA 55379 TELEPHONE:445-5560 President Vice President EUGENE A.BROWN ROBERT J.BROWN December 15, 19$3 Mr. John K. Anderson City Administrator 129 E. 1st Avenue Shakopee, Minnesota 55379 RE: Outlot A Parcel #27-010016-0 Dear Mr. Anderson, Enclosed is copy of letter I received from you in 1982 as indicated. My first request is that Fifth Avenue be extended so that the above parcel may be developed. If that is not feasible at this time my second request is to rezone the property for an $ unit multiple dwelling. One way or the other the property is going to be used. Please advise. 1Sr ncerely, 1 p, /5;m_ Gene Brown GB/kv Enclosure F, y.T,,1 esi8 . ,., -,-,;,,-,,„, ,••)L'" 4y` �v Gi CITY OF SHAKOPEE INCORPORATED 1870 ram.axesersott 401 i;'9 F. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 $ _r May 5 , 1982 Mr. Eugene A. Brown 119 South Lewis Street Sh.�;knnee . MN 55379 Re : Outlot A Parcel # 27-010016-0 Dear Mr. Brown: The City Council discussed your request to waive the taxes you are paying on Parcel # 27-010016-0 that you have been unable to develop. Council understands your problems , but voted not to change your taxes . Council did not feel that it wanted to force such an improve- ment in the current economic climate , but is willing to look at the matter again when the economic outlook changes . If you have any questions about Council ' s action please contact me . Sinc rely Altiliff4\- John K. Anderson City Administrator JKA/jms cc : File An Equal Opportunity Employer U �.J MEMO TO John K. Anderson City Administrator FROM: Judi Simac City Planner RE Authorization to Submit Metropolitan Transit Service Demonstration Program Application DATE: December 16 , 1983 Introduction: At their December 15 , 1983 meeting, the Energy and Transportation Committee reviewed the draft demonstration program application and approved a motion to recommend City Council s authorization to sub- mit the application to Mn/DOT. Background : The attached MTS Demonstration Program Application was prepared in acccrdance with the guidelines provided by Mn/DOT. Mr. Ray Olson, Project Director at Mn/DOT, has advised staff that the procedure for review may involve some revisions to the application per his recommendations . However , Mr . Olson has preliminarily approved the current budget that is being submitted . Mn/DOT requires : 1) authorization from City Council to submit the application ; and 2) designation of a City Official to negotiate a contract with Mn/DOT on behalf of the City. Action Requested : Council adopt Resolution No. 2200 to authorize the City Administrator to submit Metropolitan Transit Service Demonstration Program Applica- tion to and negotiate a contract with the Mn/DOT on behalf of the City of Shakopee JS/jvm Attachments Original Draft : 12/12/83 Revised : 12/16/83 )!-- METROPOLITAN TRANSIT SERVICE DEMONSTRATION PROGRAM APPLICATION MANAGEMENT PLAN Introduction: I . The City of Shakopee is located in northern Scott County and is a part of the Twin Cities Metropolitan Area . The City is a free- standing suburbanizing growth center which maintains its own local service, employment and historical base . Unlike many metropolitan urban centers , Shakopee has an abundance of vacant , developable land and continues to grow each yeas. In August 1981 , the City of Shakopee adopted a Comprehensive Plan which includes 12 policies and standards relating to transportation. The following policies are those which address public transportation issues : A. Develop a transportation system which reinforces Shakopee ' s growth policies and improves the system to service the urban service area . B. Encourage the development of a system which properly balances considerations of safety, accessibility, environ- mental protection and cost . C. Coordinate existing and proposed bus service routes to mid-and high-density residential land uses . In view of its own policies and the Metropolitan Council ' s Rural Service policy which states that "commuter trips from free- standing growth centers to the urban service area should be served by rideshare strategies rather than by expanding metropolitan high- ways and fixed-route transit services" , the City of Shakopee must review the present available transit service that serves the resid- ents and consider alternative methods which would create financial and service benefits . Currently the Metropolitan Transit Commission operates four buses on a daily basis which serve Shakopee during peak hours only. The service consists of two morning and two evening trips on Route 53S . Recent surveys and questionnaires show that this amount of service is quite substandard and accordingly not equitable with the tax dollar contributions made to the Metropolitan Transit Taxing District . An MTC tax levy chart shows that Shakopee contributed $133 , 535 ; $202 , 268 ; $264 , 372 and $231 , 603 for property taxes payable in 1980, 1981 , 1982 , and 1983 respectively. The City estimates that the MTC ' s yearly cost to provide service to Shakopee is $30, 000. The "Opt-out" demonstration program is an opportunity for the City of Shakopee to replace MTC Transit Service with an improved locally operated transit service . II . Description of Services 6 A. Organization 1. The City of Shakopee is the applicant for the Demonstration Program. The Council shall be responsible for policy and decision-making based upon recommenda- tions provided by the City of Shakopee Energy and Transportation Committee . This Committee consists of volunteers appointed by the City Council . An appointed staff person will be responsible for coordination of the program and negotiating an assistance contract with the State . 2 . The transit system will be secured through the bidding process of the City. The contract will include an employee to operate the dial-a-ride system and the commuter system will operate on a volunteer driver program. B. Project Objectives The following are community objectives expected to be achieved through the Demonstration Program: 1 . A more equitable utilization of property tax dollars which are contributed to the Metropolitan Transit Taxing District by Shakopee residents and businesses . 2 . Availability of commuter transit for persons who have not had prior service or for those who have no alternative mode of transportation . 3 . To ease automobile congestion in the main corridors of Highways 169 and 101 , which are subject to peak hour delays . 4. To provide transit service within the City of Shakopee that will increase resident ' s accessibility to shopping, offices and public buildings . D:& Level of Service and Fares The Demonstration Program will consist of a Dial-A-Ride Service and a Commuter Service which will be available to the 10 , 000 Shakopee residents . Dial-A-Ride: Will operate five days weekly, twelve hours per day from 6 : 00 A.M. to 6 : 00 P.M. There will be two 12- passenger vehicles with paid drivers , along with a back up vehicle .. The system will operate by a reservation/ dispatch method within the Shakopee City limits . The service will not operate on federal holidays . -2- Vehicles are to be kept and dispatched from the contractor ' s operational facility. At least one vehicle will be access- ible for the handicapped . The fares will be based on the amount of time between reservations and the proposed trip, with fares set as follows : 24 hour or more advance reser- vation - $1 . 00 ; Advance reservations within 2 to 24 hours - $1 . 50 ; and 0 to 2 hour advance reservation - $2 . 00. Commuter Service: Will operate five days a week with four vans leaving at staged A.M. times and returning at staged P.M. times . There will be one volunteer driver and back-up driver per van . Vehicles will be kept at the volunteer drivers place of residence. A new commuter service would service specific locations ; such as the airport , Edina business area , etc . and would be instituted at such time as a minimum ridership is established (eg. minimum of 9 seats of 12-passenger van) . The fare for the commuter system will be $1 . 50 per ride , or $3 . 00 round trip for occasional riders. Weekly round trip subscription fares will be $12 . 50 per passenger Stated fares are for Shakopee/Minneapolis route . Fares for new routes would be established at a subsidy ratio equiva- lent to the Minneapolis route. E. Existing Transit Operations The Scott County Human Services Department provides a Senior Citizen bus one day per week in the Shakopee area at a fare of $ . 50 per round trip within Shakopee. There is also a volunteer driver program that provides rides as feasible on other days for which reservations have been made. They also provide a van that travels to Minneapolis and the Southdale shopping area once per month at a fare of $2 . 50 round trip. The proposed transit system will improve the avail- ability of transportation to the whole population on a daily basis . The proposed system can be coordinated with the Scott County Senior Citizen bus . The commuter vans would replace existing MTC service to Minneapolis . The only coordination with existing MTC service that is proposed is provision for transfer between the Shakopee vans and MTC buses in downtown Minneapolis and at other final destinations of any van route . No taxi service currently operates in Shakopee . -3- F. Expense Contracts The City of Shakopee will let contracts for the transit system on a competitive bid basis . The contracts will attempt to coincide with the Mn/DOT contract for distribution of funds . The City will comply with all applicable state , federal and local regulations regarding the bidding process . Transit System contract and/or contracts will contain provisions for the following: 1 . Management , operations , legal and auditing services . 2 . Storage and maintenance of vehicles 3 . Purchase of tires and tubes . 4 . Fuel and lubricants . 5 . Liability and property insurance . 6 . Employment of reliable professional transit system personnel . G. Revenue Contracts No revenue contracts are anticipated at this time. H. Capital Improvements No capital improvements are proposed . All equipment will be leased . I . Vehicle Maintenance Program Vehicle maintenance will be contracted to a reputable garage based on vehicle specifications and Mn/DOT maintenance standards . J. Driver Selection Drivers will be employed by a private contractor. The contractor bid process will provide standards for driver selection against which all bidders will be evaluated. K. Insurance Insurance in accordance with Mn/DOT standards which names the City of Shakopee and Mn/DOT as additional insured shall be required of all contractors bidding to provide transit services in Shakopee. -4- L. Marketing The Energy and Transportation Committee has established through surveys and questionnaires a market for the proposed transit system. This market will be reached through advertisements , public service announcements , word-of-mouth by daily commuters and observation of the vehicles operating. The local paper will be extremely helpful by covering the development and implementation of the system. III . Budget and Operating Statistics A. Introduction The City of Shakopee is applying to participate in the Metropolitan Transit Service Demonstration Program. If approved , funds for system operation are to be provided through property tax levies in Shakopee for the Metropolitan Transit Taxing District . -5- Draft: 12/16/83 . • BUDGET 9 4- Anticipated Statistics OPERATING EXPENSES for New Contract Period Dial-a-Ride Van Pool Total PERSONNEL SERVICES 1010 Administrative, Management & Supervisory Services $21,000 $ 2, 100 $23,100 1020 Operator 's Wages 36,980 -- 36,980 1030 Maintenance & Repair Wages -- -- -- 1035 Other Wages (Direct Labor) $ 10,000 -- 10,000 1040 Other Wages (Indirect Labor Charges) -- -- -- 1050 Fringe Benefits 13, 596 420 14,016 TOTAL $81.576 $ 2,520 $84,096 ADMINISTRATIVE CHARGES 1085 Management Fees $ 5,OQ0 -- $ 5,000 1088 Tariffs & Traffic Expenses 1.000 -- 1,000 1090 Advertising, Marketing & Promotional Charges 5.000 2,145 7, 145 1100 Legal, Auditing & Other Professional Fees 4,000 -- 4,000 1105 Security Costs -- _ -- 1110 Office Supplies 1,000 -- 1,000 1120 Leases & Rentals (Administrative Facilities) 3,400 -- 3,400 1130 Utilities 1.600 -- 1,600 1135 Other Direct Administrative Charges 1,000 -- 1,000 1140 Other Indirect Administrative Charges _T.-- 4,064 4,064 TOTAL $22,000 $ 6,209 $28,209 VEHICLE CHARGES ✓1170 Fuel & Lubricants $14,424 $ 9,906 $24,330 1180 Maintenance & Repair Material (Vehicles) 6,036 1,536 7,572 • 1185 Contract Service Maintenance Labor 10,000 3,000 13,000 1190 Tires son 1,000 1,500 1195 Other Vehicle Charges -- -- -- TOTAL 130,960 $15,442 $46,402 OPERATIONS CHARGES 1230 Purchase of Service $ -- $ -- $ -- 1238 Depreciation ! -- -- � 1240 Mileage Reimbursement for Passenger Service -- -_ -- 1243 Repair & Maintenance of Other Property --_ -- -- 1246 Leases & Rentals (garages, vehicles, etc.) 23,460 __ _ ! 26280 49,740 1248 Other Operations Charges -- -- -- • . TOTAL $23,460 $26,280 $49,740 • -23- . Anticipated Statistics 4 INSURANCE CHARGES for New Contract Period 1280 Public Liability & Property Damage Dial-a-Ride Van Pool Total on Vehicles $ 2,500 $ 8,400 $ 10,900 1 310 Public Liability & Property Damage - Other than on Vehicles 500 500 1,000 TOTAL $ 3,000 $ 8,900 $ 11,900 TAXES AND FEES 1 350 Vehicle Registration & Permit Fees $ 200 $ 600 $ 800 1360 Federal Fuel & Lubricant Taxes 1, 162 653 1,815 1370 State Fuel & Lubricant Taxes 904 1,234 2, 138 1380 Other Taxes & Fees TOTAL $__2,266 2,487 $ 4,753 1426 TOTAL OPERATING EXPENSES $163,262 $ 61,838 $225,100 OPERATING REVENUES 1440 Passenger Fares $ 29,688 $ 32,347 $ 62,035 1472 Contract Revenues 1474 School Bus Revenues 1476 Charter Revenues 1478 Auxiliary Revenues 1490 Other Financial Assistance 1492 Federal Operating Grants -- -- __ 1505 TOTAL REVENUES $ 29,688 $ 32,347 $ 62,035 CAPITAL EXPENSES 1600 Vehicle $ __ $ _- $ -- 1602 Lift, Ramp, etc. -- -- -- 1604 Radio Equipment 1606 Farebox 1610 Other Capital Expenses 1585 TOTAL CAPITAL EXPENSES $ _. $ — $ 1617 FEDERAL CAPITAL GRANTS $ -- $ -- $ 1619 OTHER FINANCIAL ASSISTANCE $ -- $ -_ $ -- • • -24- • . OPERATING STATISTICS • The purpose of this form is to describe the anticipated operational characteristics of the participating transit system. Anticipated Statistics PASSENGERS for New Contract Period 1830 TOTAL NUMBER OF PASSENGERS Dial-a-Ride Van Pool Total of this total, how many passengers will be: 25,816 26,822 52,638 1850 Elderly 1860 Handicapped - __ __ -- • 1870 Children 1880 Free Ride -- 1890 Dial-A-Ride 25,816 HOURS 1955 TOTAL VEHICLE HOURS 6,396 5,080 11,476 1960 TOTAL REVENUE HOURS of this total, how many hours will be: 6,096 5,080 11, 176 Regular Route Demand Responsive _- Route Deviation _— -- -- Subscription _Subscription Charter Contract Shared Ride Taxi Van Pool Volunteer Drivers MILES 1995 TOTAL VEHICLE MILES 90.356 45,240 135,596 2000 TOTAL REVENUE MILES • of this total , how many miles will be: 90,356 37,440 127,796 Regular Route _- Demand Responsive 90.356 -- 90,356 Route Deviation _- Subscription Charter Contract Shared Ride Taxi - --""' -- _- Van Pool _37,440 37,440 Volunteer Drivers • -25- BUDGET SUMMARY SHEET Dial-a-Ride Van Pool ' Total I. Capital Expense TOTAL (From Line 1585) � -- $ -- $ -- II. Operational Expense and Deficit A. Operational Expense (Line No. 1426) $163,262 $ 61,838 $225, 100 from Operating Expense Sheet B. Less Anticipated Revenue (Line No. 1505) 29,688 32,347 62,035 from Operating Revenue Sheet TOTAL OPERATIONAL DEFICIT $133,574 $ 291491_ $163,065 (To be completed by Mn/DOT) III. Funding Provided by Applicant A. % of Capital (must be in cash) B. % of Total Operating Cost (cash) TOTAL IV. Funding from Section 18 Federal Grant A. % of Capital B. % of Operational Deficit . TOTAL V. Funding from Mn/DOT A. % of Capital B. $ Total Operating Cost Less Fixed Local' Share Amount 'S Federal Operating $'s TOTAL • -96- RESOLUTION NO. 2200 A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO SUBMIT A METROPOLITAN TRANSIT SERVICE DEMONSTRATION PROGRAM APPLICATION TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION WHEREAS, the City of Shakopee Energy and Transportation Committee has determined the need for an alternative public trans- portation system for the residents of Shakopee ; and WHEREAS, the Energy and Transportation Committee has prepared and approved a Metropolitan Transit Service Demonstration Program Application ; and WHEREAS, the City Council accepts the recommendation of the Energy and Transportation Committee to submit the said Demonstra- tion Program Application to the Minnesota Department of Transportation ; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: That the City Council authorizes John K. Anderson , City Administrator to submit a Metropolitan Transit Service Demonstration Application to and negotiate a contract with the Minnesota Department of Transportation on behalf of the City of Shakopee. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of 1983 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 . City Attorney y ?- DOCUMENTS AND REGULATORY REFERENCES -27- RESOLUTION Resolved that enter into (recipient) Contract 1/ with the State of Minnesota, Department of Transportation, to provide a public transportation service in • (service area) Further resolved that agrees to (recipient) provide percent of the total cost of the transit project from local funds. Further resolved that authorization to execute the aforementioned Contract and any amendments thereto is hereby given to the _ (title) and the (title) Further resolved that the or the (title) is hereby authorized to execute (title) request for reimbursement from the Minnesota Department of Transportation. CERTIFICATION I hereby certify that the aforegoing resolution is a true and correct copy of the resolution presented to and adopted by _ at a duly authorized meeting thereof held on the day of , 19 as shown by the minutes of said meeting in my possession. ------------------------------ (name) • (title) -28- Contract No. • . ACKNOWLEDGII`tENT OF RECIPIENT'S AUTHORIZED SIGNATURES STATE OF MINNESOTA COUNTY OF On this day of , 19 , before me appeared and to me personally know, who being by me duly sworn, did say they are respectively (title) and (title) of NOTARY RECIPIENT By Title By Title _�n- Contract No. CORPORATE ACKNOWLEDGEMENT OF CONTRACTOR'S SIGNATURE STATE OF MINNESOTA COUNTY OF CONTRACTOR By Title By Title On this day of , 19 , before me appeared and to me personally known, who being by me duly sworn did say that they are respectively -_ and of the a corporation; that the foregoing instrument was executed in behalf of the corporation by authority of its Board of Directors; and they acknowledged said instrument to be free act and deed of the corporation. NOTARY • • -30- r • , PUBLIC HEARING REQUIREMENTS In order that an applicant can be given consideration for federal funds the applicant must either "afford opportunity for public hearing" or conduct a "public hearing". Though this is not a requirement to obtain state funds, public involvement in the state application process is • encouraged. The public hearing requirement need not be satisfied on an annual basis but must be provided in the first year of application for a federal grant. Thereafter public hearings (or opportunity for) are required only when the transit system undergoes significant changes. An example of Notice Of Opportunity For Public Hearing follows: In compliance with Section 18 of the Urban Mass Transportation Act of 1964, as amended the (Applicant Name) is affording an opportunity for a public hearing. The purpose for this hearing would be to discuss (App] icanr Name) application for Section 18 funds and Minnesota Department of Transportation Public Transit Subsidy funds. Section 18 is a federal program designed to provide financial assistance to public transportation providers in rural and non-urban areas. This application requests funding to provide (Brief description of service, service area, hours, etc. ) A public hearing may be requested by an adult person submitting a • signed letter so stating to (Name, Address, etc. ) -31.- . This letter of request must be submitted no later than (Date) The public may examine the application at (Address where Application is Made Available) . CERTIFICATION OF SPECIAL EFFORTS TO PROVIDE TRANSPORTATION THAT HANDICAPPED PERSONS CAN USE (Recipient) hereby certifies that special efforts are being made in its service area to provide transportation that handicapped persons, including wheelchair users and semiambulatory persons, can use. The transportation resulting from these special efforts is reasonable in comparison to the transportation provided to the general public and meets a significant fraction of the actual transportation needs of such persons within a reasonable time. (Signature) (Name and Title of Signer) (Date) • -33- • • SPECIAL SECTION 13(c) WARRANTY Sample Letter from Recipient to Public Body Acknowledging Acceptance of the Warranty Manager 'Section 18 Program Mn/DOT 815 Transportation Building St. Paul, MN 55155 Dear Manager: The (Recipient) agrees to make use of the Special Section 13(c) Warranty developed for exclusive application to the Small Urban and Rural Program (Section 18 of the Urban Mass Transportation Act of 1964, as amended) . The (Recipient) agrees to be bound by the terms and conditions of the Special Section 13(c) Warranty for its pending Section 18 (operating and/or capital) assistance project RPT- ( ). Sincerely, -34-• • •. • TITLE 49-DEPARTMENT OF TRANSPORTATION CHAPTER VI-URBAN MASS TRANSPORTATION ADMINISTRATION • PART 604-CHARTER BUS OPERATIONS CODIFICATION OF REQUIREMENTS The following excerpt from legislation is for the purpose of explaining that recipients of grant assistance cannot compete unfairly with private operators by reason of receiving grant assistance. This serves as a reminder that a recipient cannot operate any charter service which is not subject to Public Utilities Commission regulation and also that charges for providing charter service must be equal to or greater than • those charged by authorized charter service. CHARTER AND SCHOOL BUS OPERATIONS CHARTER OPERATORS PROTECTION CLAUSE "The proposed regulations required public operators in constructing their charter rates to take into account the actual costs (both direct and indirect) of operating charter service, without regard to capital or operating assistance received under either the Federal-Aid Highway Act or the UMTA Act, and compelled public operators to generate revenues from their charter bus operations that were equal to or greater than the cost of providing the service." VEHICLE DATA • MAJOR REPAIR/RENOVATION/REPLACEMENT ASSESSMENT BY VEHICLE e Date Project Name Registered to Whom Vehicle Make-Chassis Body Serial No. Purchase Date In Service Date Purchase Price $ Gross Vehicle Weight Pass. Capacity Special Equipment: Radio Model Yr. Farebox Model Yr. Make of W/C Lift Yr. No. of Tie Downs Other Funding: Federal $ Source of Fed. Funds State $ Local $ Accumulated Mileage Major Repair History: Engine •- Date Mileage Transmission - Date Mileage Differential - Date Mileage Body - Date Mileage Tire Replacement - Date Mileage Estimate of any planned Repair/Renovation Cost : C.Y.84 $ Estimate of Replacement Cost (if in C.Y. 84) $ Estimate of Vehicles Remaining Useful Life Yrs. General Statement of Vehicles condition including body, engine, transmission, special equipment, etc. F Additional information or comments: -36- SUITE 800 1919 PENNSYLVANO C O N N O R & H A N N A N WASHINGTON,D.C. AVENUEA20006 3483 (202)687-1400 PATRICK J.O'CONNOR FREDERICK W.MORRIS ATTORNEYS AT LAW PATRICK J.O'CONNOR PATRICK E.ODONNELL• JOE A.WALTERS WILLIAM E.FLYNN THOMAS AJ.FLYNN OKELLER TL JAMES P.O'MEARA EDWARD W.BROOKE• CAROL B.EVANS,JR.' MICHAEL E.MCGUIRE DOUGLAS J.FRANZEN H ROBERT HALPER• MICHAEL E.VEVE• ROBERT J.CHRISTIANSON,JR. WILLIAM D.HULL 3800 I D S TOWER JOSEPH E.DILLON JOHN J.MILES• FRANK J.WALZ DAVID W.KELLEY THOMAS H.OUINN• JOSEPH ESON• SW.GARRISON R.DORSEY STEVEN J.TIMMER DAVID R.MELINCOFF• CHARLES GARRISON ED ANDREW J.SHEA DAVID KANTOR 80 SOUTH EIGHTH STREET RICHARD G.MORGAN GORDON K.GAYER• WILLIAM R.McGRANN LINDA C.SCHWARTZ MYLES J.AMBROSE• CHRISTINA W.FLEPS• WALTER C.PARKINS ARAN B.WAELTI TERENCE P.BOYLE* F.GORDON LEE• DOUGLAS M.CARNIVAL RICHARD L.EVANS HOPE 5.FOSTER• MARY SUSAN PHILP• KENT E.RICHEY E5 ° ORIE H.BENESH MINNEAPOLIS, MINNESOTA 55402-2254 BRIAN P.PHELAN• BRENDA A.JACOBS• JAMES A.RUBENSTEIN EVIN M.BUSCH THOMAS R.JOLLY* J.TIMOTHY O'NEILL* JEREMIAH J.KEARNEY OOKIDN ER BARRY J.CUTLER• JUDITH HALL HOWARD• THOMAS R.SHERAN RGINIA M,LORD MICHAEL J.CONLON• REGINA LIPSKY OLOAK• A JOHN .BURTON,JR. .HANNAFORD HUREN LONERGAN PETER C.KISSEL* ROBERT A..ERURUNIG (612) 341-3800 COUNSELOF OF COUNSEL FREDERICKW. HOMAS TELEX 29-0584 WILLIAM T.HANNAN• JOSEPH F.CASTIELLO• JOHN FORD EVANS,JR* WILLIAM C.KELLY(1918-1970) SUITE 3100 SECURITY LIFE BUILDING 1616 GLENARM PLACE VELAZOUEZ,21 EMBER OF MINNESOTA BAR WRITERS DIRECT DIAL NUMBER DENVER,COLORADO 80202-4366 'ADMITTED IN VIRGINIA ONLY (303)573-7737 MADRID I,SPAIN 431-31-00 343-1289 DAVID BURLINGAME• AMES E.NEEDELL• TELEX 23543 MARTIN M.BERLINER• NANCY LU RIA-COHEN• OLD R.KAPLAN• LARRY D.GALLEGOS• AL COUNSEL ROBERT w EGAND 11• FRANK J.WIRGA• OF COUNEEL CHRISTOPHERH.MUNCH• December 15 , 1983 City of Shakopee City Hall 129 E. 1st Ave . Shakopee , MN 55379 Attn: John Anderson City Administrator Re: Analysis of K-Mart Tax Increment District . Dear Mr. Anderson: Enclosed you will find the following: 1 . A Memorandum regarding the modification of the Valley Industrial Park Redevelopment Project No. 1 (commonly known as the K-Mart Tax Increment District) . The memo indicates that the existing K-Mart Project area may be expanded to include contiguous or noncontiguous parcels ; that incre- ments from the K-Mart Tax Increment District can be spent for legitimate project costs anywhere within an expanded project area; that the exist- ing tax increment revenue bonds can be defeased; and that a new bond can be issued; 2 . A complete computer printout showing the K-Mart Project with another $4 ,000 ,000 in expenses and the term of the Project extended to July, 1993 . In addition to the printout you will find enclosed three copies of the total reserve portion of the analysis identified by the letter "A" in the upper right-hand corner. In summary what this printout demonstrates is that the City could have project costs of an additional $4 ,000 ,000 and that the bonds issued to finance those costs could be paid off completely within ten years , by 1993 . This printout assumes that the tax increments to City of Shakopee ,C-- December 15, 1983 Page 2 repay the bonds would only come from the existing K-Mart Tax Increment District, that is , no new tax increment district would be created. In fact , you would more than likely create additional tax increment districts where the improvements were actually taking place. This , in turn, would give you additional funds to pay the bonds off more quickly or would allow you to spend the added increments on other project costs . If the City were willing to extend the K-Mart Tax Increment District to 1998 , following the same assumptions as above, then the City would have approximately $6 , 000 ,000 immediately avail- able for project costs . Because of the higher interest rate on the bonds and the need for additional capitalized interest, the City would have little additional money to work with if it were to extend the tax increment district to the year 2003 thus having a twenty year bond issue . This run does not assume a fiscal disparities contribution; 3 . A complete computer run showing a new project with an estimated market value of $41,000 ,000 next to the K-Mart Project. Included with this run are three copies of the total reserve noted by a letter "B" in the upper right-hand corner . In summary, this run shows that the City could finance the project costs of $6 .2 million with a bond issue that can be paid off with eight years of increments . This assumes a fiscal disparities contribution of approximately 31% and an assessed value of $15 ,000 ,000 . In summary, the City has a number of options and an excellent potential for the constructive use of tax increments . If there are any questions , please give either myself or Dick Graves a call . Vry truly yours , I L , . J,a.mes R. Casserly (JR :ch Encl . cc: Phillip R. Krass a- 1 MEMORANDUM TO: City of Shakopee FROM: O'Connor & Hannan DATE: December 7 , 1983 RE: Modification of Valley Industrial Park Redevelopment Project No. 1 The City of Shakopee (the "City") and the Housing and Redev- elopment Authority in and for the City of Shakopee (the "HRA") are presently considering the possibility of expanding the existing Valley Industrial Park Redevelopment Project No. 1 (the "Project") to foster additional economic development within the City. The City would like to use tax increment generated both by the existing Project area and by new development within the expanded project area as seed money to encourage such new development. You have requested that our firm identify and analyze the legal issues with respect to expanding the Project . In connection with this analysis , you have specifically requested that we address the ability of the City and the HRA to use increments generated from the existing Project area within an expanded project area and the treatment of tax increment generated from both the existing and expanded Project areas under Minnesota Statutes , Chapter 473F, the Fiscal Disparities Act. This memorandum will briefly summarize the history and current status of the Project, followed by a summary of our conclusions and a more detailed analysis of the applicable law . VALLEY INDUSTRIAL PARK REDEVELOPMENT PROJECT NO . 1 AND THE 1979 BONDS The Project is a redevelopment project created by the City and administered by the HRA pursuant to the provisions of Minnesota Statutes , Chapter 462 and a Redevelopment Plan of the HRA. The Project was approved in 1979 primarily to induce K-Mart Corporation to locate a major facility in the City of Shakopee . The Project consists of approximately 400 acres , which at the time the approval of the Project consisted almost entirely of unimproved land. At present, with the exception of the completed K-Mart facility, the land in the Project area remains primarily unimproved. Pursuant to a Development Agreement executed with K-Mart Corporation and the Indenture of Trust, dated December 1 , 1979 (the "Indenture") , between the HRA and Northwestern National Bank of St. Paul , the HRA issued its $5 , 300 ,000 Special Obligations Tax Increment Bonds , Series 1979 , dated December 1, 1979 , to finance land acquisition and substantial public development costs related to construction of the K-Mart facility . Under the terms of the In- denture and the Redevelopment Plan, the City and HRA pledged all tax increments generated from the Project area for payment of the 1979 Bonds pursuant to the then applicable provisions of Minnesota Statutes, Section 462 . 585 . Section 462 .585 , superceded as of August 1, 1979 insofar as it pertains to the collection and pledge of tax increment by the Tax Increment Financing Act , Minnesota Statutes , Chapter 273 .71 et seq. , provided that an HRA could capture all tax increment generated within a project area for use to pay redevelop- ment costs or for pledge to bonds issued to pay such costs without adoption of a tax increment financing plan or formation of a separate tax increment financing district or districts . Because the increment from the Project was pledged prior to August 1, 1979 , the more stringent provisions of the Tax Increment Financing Act relating to formation of tax increment financing districts , their duration and the purposes for which tax increment can be used, do not apply to the 1979 Bonds . The 1979 Bonds mature in the year 2001 and, by their terms , are not callable until October 1989 . At present, the tax increment being generated by the Project is far in excess of that necessary to pay debt service on the 1979 Bond. This result was not originally anticipated, and has resulted from several factors , including an initial underestimation of the increment that would be received, an overestimation of the costs of the Project, and an increase in both the assessed value of the K-Mart facility and the City 's effective mill rate. At present, there is an excess of $2 ,000 ,000 available for payment of the 1979 Bonds in the Bond Fund, Reserve Fund and Discharge Fund created pursuant to the Indenture . Additionally, the HRA is presently receiving in excess of $800 ,000 annually for deposit with the Trustee into the various Funds for payment of the Bonds . However, because all such increment is pledged to debt service on the 1979 Bonds, it cannot presently be used for any other purpose. The Indenture provides that tax increments will be paid to the trustee semi-annually, and those increments in excess of moneys necessary to pay current debt service on the Bonds and to fund the Reserve Fund to a certain specified minimum level are deposited in a Discharge Fund. Moneys from the Discharge Fund are required to be invested in certain U.S . Government obligations in an amount equal to pay Bonds at their next call date, which is October 1, 1989 . As such obligations are bought, the trustee calls individual Bonds for redemption in 1989 and the lien of the Indenture and the pledge of tax increments is discharged with respect to such called Bonds . Currently, the City makes no fiscal disparities contribution from the tax increment generated by the Project . Minnesota Statutes , Section 473F.02 , specifically excludes property "which may, by law, constitute the tax base for a tax increment pledge pursuant to Sections 462 . 585 . . . certification of which was requested prior to August 1, 1979 , to the extent and while such tax increment as so pledged" from the commercial industrial base on which the fiscal disparities contribution is calculated. In distinction, the Tax Increment Financing Act provides that with respect to any tax incre- ment generated by tax increment financing district created pursuant to the Act (i .e . after August 1, 1979) a fiscal disparities contribu- tion must be made with respect to the increment generated from any project area. Minnesota Statutes, Section 273 .76 , Subdivision 3 . The Tax Increment Financing Act provides generally that it does not effect the operation and administration of existing projects except as specifically provided or to the extent that an HRA may elect to proceed with an existing district under the provisions of the Tax Increment Financing Act . Section 273 . 78 . -2- FUTURE OF THE PROJECT UNDER EXISTING CONDITIONS As shown by the fiscal analyses submitted herewith, the Project area will generate sufficient tax increment by May of 1986 such that moneys on deposit in the Reserve Fund and Discharge Fund with respect to the 1979 Bonds will be sufficient to redeem the 1979 Bonds at their first call date in October, 1989 . At such time, the lien of the Indenture and the pledge of tax increment to the 1979 Bonds will be discharged pursuant to Article V of the In- denture . Unless the HRA modifies , with City approval , the provisions of the Redevelopment Plan to provide for additional project costs to be financed by tax increment within the existing Project area, such increment must thereafter be returned to the applicable taxing jurisdictions . Minnesota Statutes 462 .585 . Whether or not such modification is made, upon discharge of the pledge of the Indenture, a fiscal disparities contribution will have to be made from such tax increment because it will no longer be "pledged" within the meaning of the exclusionary provisions of Section 473F .02 , quoted above . SUMMARY OF CONCLUSIONS WITH RESPECT TO EXPANSION OF THE PROJECT The Project may be expanded, either to include additional land contiguous to the existing Project area or to merge the Project with the City ' s existing downtown redevelopment project area, or both. To the extent that such expansion includes merger with exist- ing project areas , any existing tax increment districts within such projects may remain in existence and need not be recertified as to original taxable value . New tax increment districts may be created within the enlarged project area, but such districts must be created under and will be subject to all the provisions of the Tax Increment Financing Act. Additionally, a fiscal disparities contribution will have to be made with respect to the tax increment generated from such new districts . If the Project area is expanded, tax increment generated by the existing Project area may be expended anywhere within the expanded Project area upon discharge of the lien of the Indenture and the tax increment pledged pursuant to the terms of the Indenture , estimated to occur by May of 1986 . Alternatively, the City or the HRA could issue refunding bonds in an amount sufficient , together with amounts on deposit in the Bond Fund, Reserve Fund, Discharge Fund and Construction Fund for the 1979 Bonds , to provide for payment of current debt service as it accrues and redemption of the 1979 Bonds in 1989 , secured by a partial pledge of increment from the existing Project. In such event , the 1979 Bonds and the existing pledge of tax increment will be defeased upon issuance of the refunding bonds and the tax increment generated by the Project area and not pledged to the refunding bonds would be available immediately for payment of redevelopment costs , including debt service on additional general obligation tax increment bonds, within the expanded Project area . -3- Additionally, it is our opinion, and to the extent that the increment generated from the existing Project area remains pledged either to the refunding bonds or to new tax increment bonds issued with respect to the expanded Project, no fiscal disparities contribution would be required with respect to such increment. DETAILED ANALYSIS 1. Expansion of Project Area. Minnesota Statutes , Section 462 . 525 , Subd. 6 provides for modification of a redevelopment plan and project, including expansion of project area boundaries . Chap- ter 462 does not require that a project area be contiguous ; therefore such expansion could include a merger of the existing Project with the existing downtown redevelopment project. When a redevelopment project is expanded, such modification must be adopted in conformance with the same procedural requirements as required for adoption of a new redevelopment plan, including review by the City ' s planning agency and public hearing after 30 days public notice . Minn. Stat . , Sections 462 .525 , Subd. 6 , 462 .515 and 462 .521 . If the City elects to merge its redevelopment projects , this will not effect the status of any existing tax increment financing districts within the additional project area, so long as the underlying project area remains a redevel- opment project under Minnesota Statutes , Chapter 462 . Minnesota Statutes, Section 273 . 74 , Subd. 4 . Amendment of the Redevelopment Plan to provide for additional project costs is a prerequisite to the expenditure of additional funds or issuance of new bonds with respect to the Project area . 2 . Discharge of 1979 Bonds and Use of Tax Increment from Existing Project Area for Other Project Costs . The Indenture provides for the issuance of special obligation tax increment refunding bonds by the HRA to refund the 1979 Bonds ; however, since such bonds would be issued as additional bonds under the pledge of the Indenture , all tax increment generated by the Project would remain pledged to the payment of such additional bonds and would continue to be unavailable for the payment of other project costs . However, the Indenture also provides that the 1979 Bonds may be defeased upon deposit with the trustee of sufficient funds , together with existing moneys in the various Funds created under the Indenture, to provide for payment of current debt service and redemption of the 1979 Bonds at their earliest call date, October, 1989 . Either the City or the HRA could issue a new issue of tax increment bonds , under a separate indenture, and use the proceeds to defease the 1979 Bonds in this manner and thereby discharge lien of the Indenture and the tax increment pledge. If issued by the HRA, Chapters 273 and 462 would be special obligation bonds; if issued by the City, such bonds would be refunding bonds issued pursuant to the provisions of Chapters 273 and 475 and would be general obligation bond of the City of Shakopee . Underwriting concerns may dictate that general obligation bonds be issued to achieve a lower interest rate . In either case, such bonds would be backed by a partial pledge of only so much of the increment being produced by the Project as would be necessary to pay all principal and interest on such bonds , leaving the remainder of the tax increment free to be used for other project costs , including debt service on new tax incre- ment bonds issued by either the HRA or the City to fund project costs -4- q cv within an expanded Project area . Alternatively, rather than issue new bonds , the City and HRA can wait until the increments currently being produced by the Project and deposited with the Trustee are sufficient to defease the 1979 Bonds and discharge the tax increment pledge, estimated on the basis of current tax increment revenues to occur by May of 1986 . At that time, all tax increment being produced from the existing Project area would be available, upon appropriate modification of the Redevelopment Plan, either for pledge to new bonds of the City or HRA issued to finance new project costs of the expanded project area or for the payment of project costs as they accrue . It is our opinion to the extent that tax increments from the existing Project area are pledged to the payment either of refunding bonds or of other tax increment bonds issued to finance new project costs that no fiscal disparities contribution need be made with respect to such tax increment as long as it is pledged to such bonds . Minnesota Statutes , Chapter 473F, the Fiscal Disparities Act , quoted above, provides that tax revenues generated from property constituting the tax base for tax increment pledged pursuant to Section 462 .585 is excluded from fiscal disparities contributions to the extent and while such increments are so pledged. This legislative intent is also supported by provisions of the Tax Increment Financing Act, which provides that pre-1979 projects shall be exempt from the pro- visions of Tax Increment Financing Act, including the fiscal dis- parities provisions , except as otherwise specifically provided or as elected by the HRA. Minnesota Statutes , Section 273 .78 . The legis- lative intent to exempt pre-1979 projects from any fiscal disparities contribution is additionally evidenced by the fact that the Tax Increment Financing Act specifically requires that development districts created pursuant to Chapter 472A are required to make such fiscal dis- parities contributions, commencing in 1980 . Minnesota Statutes , Section 273 .78 (d) . This provision show a legislative intent to exclude tax increment produced by pre-1979 redevelopment projects from fiscal disparities contributions if such increments is pledged for legitimate redevelopment increment costs of the project. Tax increments generated by the Project are presently pledged pursuant to Section 462 . 585, and would remain pledged for the payment of bonds issued for redevelopment costs of the Project to the extent pledged to new bonds , and therefore should not be subject to a fiscal dis- parities contribution. However, a contrary argument can be made based on a very technical reading of Section 473F . 02 ; the statute provides that no fiscal disparities contribution shall be made with respect to "tax increment pledged pursuant to Section 462 .585 . . . to the extent and while such tax increment is so pledged (emphasis added) " . Section 462 .585, Subd. 4 also provides that no bonds shall be issued or tax increments or other revenues pledged pursuant to Section 462 .585 subsequent to August 1, 1979 . Thus , tax increment pledged from the existing Project to any new bonds would technically be pledged pur- suant to the provisions of the Tax Increment Financing Act, Chapter 273 . Therefore, it could be argued that such increment would not be "so pledged" within the meaning of Section 473F .02 . We believe that the language of Chapter 473F .02 may legitimately be read to produce either result, and that in light of the legislative history and the provisions of Chapter 273 is more appropriately read to provide that so long as tax increment produced by any pre-1979 project area -5- is pledged to bonds issued to fund redevelopment costs for such project area that no fiscal disparities contribution is required. However, the City may wish to seek an opinion of the State Tax Commissioner ' s office on this issue prior to the issuance of any new bonds . 3 . Creation of New Tax Increment Financing Districts in Expanded Project Area. The City and HRA would be free to create additional tax increment financing districts within an expanded project area and to pledge the increment generated from such districts to the payment of bonds or payment of other Project costs . However, any such tax increment districts must be created pursuant to the provisions of the Tax Increment Financing Act and would be subject to all its limitations . Specifically, such dis- tricts would be subject to the durational limitations of Section 273 .75, and to the extent that any new tax increment financing districts will not be able to satisfy the "blight" findings necessary to create a "housing district" or a "redevelopment district, " such districts would be "economic development districts" and increment could only be collected for the lesser of eight years after the date of first receipt or ten years after the adoption of the tax increment financing plan. Minn . Stat. , Sections 273 .73 and 273 .75 , Subd. 1. Additionally, a fiscal disparities contribution would be required to be made with respect to the tax increment generated by any such new districts . 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CD 0 cz..; 00 0 tri 0 C..1 in N. zr I 3 LL .331: CO Cf: C13: Z j j 3:13: j 3 3 3 MEMO TO: Mayor, Council Members FROM: Tom Brownell/Chief of Police RE: Information, Snowmobile Violations DATE: December 19 , 1983 Introduction: On December 6 , 1983 , Council directed staff to publish snowmobile regulations in the Valley News , distribute maps and regulations in the schools and report on the feasibility of requiring a large reflectorized local license. Background: This year to date the department has received 27 complaints regard- ing the operation of snowmobiles . The majority of complaints involve speed on City streets and opearting on lawns , six have been apprehended. The regulations have been carried in the Valley News . The senior and junior high schools have been provided with copies of the regulations and maps . I am in the process of gathering data for local licensing of snow- mobiles which will require adopting a code and locating a manu- facturer for licenses . The problem of affixing an additional license on a snowmobile which would increase readability is the lack of space on the machine . As soon as I have more specific information regarding licensing, Council will be informed if the matter should be pursued. TB : cau %i2 MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for On Sale and Sunday Liquor Licenses for S.E.L.F. Inc./dba Granny's DATE: December 20, 1983 Introduction: The City has received applications for both On Sale and a Sunday liquor license from Steve Frisard for Granny's restaurant. Background: The application is in order, taxes are current, minimum investment (worth of building) meets code requirements. Please note that the insurance is a surplus line policy and payment is not guaranteed if company is in- solvent. Insurance and bond are in order. Recommended Action: Approve the applications and grant an On Sale Liquor License and a Sunday Liquor License to S.E.L.F. Inc./dba Granny's, 1135 East 1st Avenue. • JSC/ldd / 71 Y�:i,:w City of Shakopee E'S'N`A K � POLICE DEPARTMENT py` if ��NNESOlq �,,. i,44\9:::044.;:- ,at,„�.,�- 476 South Gorman Street ' ra _ ,e—__ 4. I SHAKOPEE, MINNESOTA 55379 % ' p ,_ G E .. Tel. 445.6666 F,": C 1 \-1 55379 ` '., ti TO: Mayor, Council Members FROM: Tom Brownell , Chief of Police SUBJECT: On Sale Liquor License DATE: December 19, 1983 INTRODUCTION Steven Emile Frisard/S.E.L.F. Inc. /DBA Granny' s , had made application for an On Sale Liquor License to be located at 1135 East 1st Avenue. BACKGROUND The Police Department has conducted an appropriate background investigation relative to the information provided by the applicant . RECOMMENDATION The applicant has been found to be a person of good character and no information was developed to indicate a denial of the license would be appropriate. go cSEZve Jo Jn-,rotzot MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Application for Off Sale Liquor License for Kevin L. Shafer dba Granny's DATE: December 20, 1983 Introduction: The City has received an application from Kevin L. Shafer for an Off Sale Liquor License for 1104 Minnesota Valley Mall. The application is not in order. Recommended Action: Table the application from Kevin L. Shafer for an Off Sale Liquor License for 1104 Minnesota Valley Mall. JSC/ldd MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: 1984 Pool Table Licenses DATE: December 14, 1983 Introduction The City has received four applications for renewal of pool table licenses . Background The applications and license fees from the following businesses for pool table licenses are in order. There are no delinquent taxes . I have spoken with the Chief of Police and he has no objections to the renewal of any of the licenses . All applications are for the same number of tables as last year except Gerald Franklin Smith (Cactus Jack' s ) is going from three tables to four. Shakopee Bowl - 1 R. Hanover Inc . - 4 Jackson E. Chilquist - 1 Gerald Franklin Smith - 4 Recommended Action Approve the application and grant a pool table license for 1984 to : Shakopee Bowl , 222 E. 1st Avenue R. Hanover Inc . dba Richard ' s in Shakopee , 911 E. 1st Ave . Jackson Chilquist dba Jack' s by the Tracks , 220 W. 2nd Ave . Gerald Franklin Smith dba Cactus Jack' s , 101 E. 1st Avenue JSC/ldd MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE : 1984 Bingo and Gambling Licenses DATE: December 15 , 1983 Introduction The City has received two applications for renewal of bingo licenses and two applications for renewal of gambling licenses . Background The applications from both the American Legion and the V.F.W. are in order. There are no delinquent taxes and the Police Chief has no objections to the renewals . Requested Action Approve the applications and grant a bingo license and a gambling license for 1984 to : American Legion, East First Avenue V.F.W. , 132 East First Avenue _ _ 1 MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Appointments to Boards and Commissions DATE: December 12 , 1983 Introduction: Pursuant to your direction I have researched further and found concurrence with earlier interpretation of the open meeting law. It ' s necessary to record council votes when appointments are made to boards and commissions . Background : I checked with the League of Minnesota Cities and their interpretation of recording votes is the same as was discussed at the last council meeting. If Council desires to vote for more than one candidate at the same time , the record must show who voted for whom. In calling a few cities , I did learn that our procedure is unique . The Chaska City Administrator interviews the candidates and makes a recommendation to the Council and an appointment is made . Only one name on the table at a time . (The League pointed out that this process is not public and wouldn' t recommend it . ) Mound and Coon Rapids Councils appoint from a recommenda- tion from the committees ; i .e . Planning Commission submits a recommendation for appointment to the Planning Commission and any other committees would do the same . Prior Lake Council has an open discussion on candidates among councilpersons whereby councilpersons explain why they think a particular candidate should be appointed. After discussion a mo- tion to appoint is made and a vote taken. (Only one name is on the table at a time . ) Alternatives : 1 ) Boards and Commissions conduct an interview of interested candidates and make a recommendation to the council . Although open to the public , it could take place before the meeting , providing that proper notice is given. 1-- Memo To : John K. Anderson Re : Appointments to Boards and Commissions Date : December 12 , 1983 Page : Two. 2 ) Council interviews the candidates , before a council meeting , providing that proper notice is given. 3 ) Council persons speak for an interested candidate . 4) Staff interviews candidates . 5 ) Nominate all candidates and have a ballot which is put in the minutes and published. 6 ) Same as #5 but cease printing minutes . According to our current schedule, nominations for upcoming expiring terms will be made on January 3rd and voting on January 17th. Council may wish to give staff directions at the December 20th meeting, so we will know how you wish to proceed. Recommendation: Staff recommends alternative 1 or 2 . Action Requested : Direct staff to prepare a resolution amending the current policy to include one of the above . JSC/ldd 9- ft) nn I ' MEMO TO: John K. Anderson FROM: Judy S . Cox RE: Long View Estates 1st Addition - Letter of Credit DATE : December 12 , 1983 Introduction: The developers of Long View Estates 1st Addition have asked that the amount of their letter of credit be reduced to equal the amount of work remaining. Background : The original letter of credit has been reduced twice before because of completion of improvements . The current letter of credit is in the amount of $2,472 . 00 . Engineering would like to retain $400. 00 for seeding and SPUC recommends $625 . 00 be retained for the second street light . Alternatives : A) Reduce letter of credit B) Retain existing letter of credit Recommended Action: Authorize staff to return the $2 ,472 . 00 letter of credit on file for the Long View Estates 1st Addition improvements upon receipt of a new letter of credit in the amount of $1 ,025 . 00. JSC/ldd 91L: O MEMO TO: John K. Anderson/City Administrator 4-- FORM: Judith S . Cox/City Clerk RE: Contract for Electrical Inspection Svs . DATE: December 16 , 1983 Introduction: The current contract with Mr. Baker for doing electrical inspections for the City expires December 31 , 1983 . BACKGROUND: The City has had an excellent working relationship with Mr. Baker and it is recommended that a new contract be entered into with Mr. Baker. ALTERNATIVES : 1 . Approve contract with Mr. Baker. 2 . Modify the contract or draft a new one. 3 . Operate without a contract . 4. Consider entering into a contract with someone else . RECOMMENDED ACTION: Authorize proper City officials to execute a contract with Roy Baker for electrical inspection services for the City of Shakopee . JSC : cau s MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Accumulation of Comp Time DATE : December 13 , 1983 Introduction The series of snow storms commencing November 23rd and 28th of 11 . 8 inches and 11 . 5 inches and the following snowfalls have required that our Street and Park Department personnel put in a significant number of over-time hours . Problem Jim Karkanen, on behalf of the Street Department , has requested that the City waive the personnel policy that permits a maximum accumulation of comp time of 40 hours . A significant number of his personnel have accumulated much more than 40 hours and would like to take it as comp time rather than taking it as pay at time and one-half. Jim has requested that we waive the require- ment for 120 days through the end of April and establish a temporary maximum of 60 hours during the 120 day period. Alternatives 1 . Grant the request . This would help hold down the City ' s overtime cost for the snow removal and provide a limited number of days for the personnel to work off the additional 20 hours over the established maximum of 40 hours . A si- milar request was granted in 1982 as a result of a major storm December 28th of that year, for the first 120 days of 1983. It worked quite well for all concerned. 2 . Don' t grant the waiver of the 40 hour maximum. This would mean additional overtime cost for the City, but would maintain the policy clearly indicating tc employees that the City will make few exceptions to the 40 hour accumulation maximum. Recommendation It is staff ' s recommendation that Council approve alternative No. 1 , because our primary concern is that employees do not systematically accumulate large numbers of comp time hours that become a liability to the City and are carried forward year after year. With the limited 120 day 60 hour maximum, all employees should be able to dispose of the additional comp time hours in an orderly fashion. Memo To : Mayor and City Council Re : Accumulation of Comp Time Date : December 13 , 1983 Page : Two Action Requested Direct the appropriate City staff to permit a 120 day waiver beginning January 1 , 1984 to the City Personnel Policy es- tablishing a 40 hour maximum for accumulated comp time . During the 120 day waiver the maximum accumulation will be raised to 60 hours of accumulated comp time . JKA/ldd 9 Q Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Vacation Request of Kenneth Hanel Date: December 20, 1983 Introduction & Background Kenneth Hanel has made a request for vacation carry-over that is on the Council agenda. In addition, he is asking for authority to "go in the hole" for vacation by 51 hurs. The Personnel Policy states that vacation leave may be taken as earned and makes no provision for "going in the hole" or borrowing ahead. Since Council adopted the Personnel Policy, staff has no authority to let him borrow ahead for vacation and therefore Council would have to address the request. Alternatives 1. Deny request 2. Grant exemption to Personnel Policy Action Requested Choose alternative. GV:mmr • MEMO TO: All City Employees FROM: John K. Anderson, City Administrato 4f ' RE: Vacation Policy DATE : July 29, 1981 Introduction At its July 21 , 1981 meeting, City Council "changed the practice" of allowing vacation to be taken before it was earned. I say practice because there was no formal policy allowing the taking of vacation before it was earned. Council ' s action, which was effective immediately, created a problem because several employees had vacations planned which required that they take some of their annual vacation this year before it was earned. Action July 28, 1981 At its July 28, 1981 meeting, City Council moved the date for implementing this change in vacation policy to January 1 , 1982 so employees could take vacations that were already planned and could only be taken by using unearned vacation. City Council took this action because they understood the problem caused by immediate implementation. What the Policy Means There is apparently a good deal of misunderstanding about why this change was made and the impact it will have on employee vacations . 1 . The "practice" of allowing advanced use of vacation was not creating a problem. It was not, however, legally permissable and never was written policy. 2 . In "cleaning-up" several miscellaneous changes to the personnel manual the Finance Director and I decided it was time to make the "practice" legal policy. 3 . The primary reasons Council gave for not allowing the practice to be made legal policy were that they (Council) didn ' t believe in paying for benefits that hadn ' t been earned; and that none of them had seen the practice used in the private sector. 4. Council is not, nor is management, telling you when you can take your vacations . All that is required is that an employee set aside a period of time to accumulate sufficient vacation days to take vacation in large blocks as you have done in the past . If you have questions about this policy that aren' t covered above or that your department head can ' t fully explain please call me. JKA/jam Memo To: Mayor & Council Members From: John K. Anderson, City Administrator Re: Vacation Carryover Date: December 9, 1983 Introduction & Background Kenneth Hanel is requesting approval to carryover approximately 129 hours of vacation. His desire is to take an extended vacation during January in the southwest in consideration of his wife 's medical condition. The personnel policy requires Council approval of this request. Alternatives 1. Approve 2. Disapprove Recommendation Recommend alternative no. 1 . Action Requested Move to allow Sergeant Hanel to carryover into 1984 an estimated total vacation leave balance of 129 hours with 49 hours to be used by March 1, 1984. JKA:mmr • 4 ,-\ �'` aaa City of Shakopee , ; �` POLICE DEPARTMENT ✓JSNNxECOtF -^r y, 1 tr. 476 South Gorman Street , rii� t' wr 1-� ,�? 1� SHAKOPEE, MINNESOTA 55379 .y,.."‘ . 0, P = ',/, Tel. 445-6666 1: \'' 55379 `' X437 TO: John K . Anderson, City Administrator FROM: Kenneth Hanel, Police Sergeant SUBJECT: Vacation Request DATE: December 8 , 1983 I would like permission to use 51 hours of unearned vacation time during January of 1984 , reference vacation policy dated January 4 , 1982 . My current balance is 107.06 hours. I would like permission to carry over any hours in excess of the 80 hours permitted per city policy. After the last pay period of 1983, my vacation balance will be approximately 129 hours. I will need a total of 180 hours vacation time off in January of 1984 . The purpose of my request is in consideration of my wife ' s medical condition which our physician feels would improve with a change of environment. /5-'(-6/e°14 ;firePe_fe -7Z,71,K2 ,_, ,yazz,44-7 L---- - /Z44144AilL-- ‘ ' ' /7 gocSctve go totzct '7/kvVY MEMO TO : Mayor & Council FROM: John K. Anderson, City Administrator RE: Vacation Carryover for Judith Cox DAT DATE : December 16, 1983 Introduction & Background The City Personnel Policy limits to 80 hours the amount of vacation an employee may carryover from one year to the next . Judy Cox will have a total of 115.5 hours accumulated by the end of the year. It appears that she will be able to take only 8 hours of vacation due to the current work load and new responsibilities imposed through reorganization. Request that She be allowed to carry the excess 27 . 5 hours until June 30, 1984, at which time they will have been used. Alternatives 1 . Approve request 2 . Deny request Recommendation Recommend alternative no. 1 Action Requested Move to allow Judith S . Cox to carryover into 1984 a total of 107 . 5 hours of accumulated vacation with 27. 5 hours to be used by June 30, 1984. JKA/jsc li MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: Timber Trails Developers Agreement and Tax Forfeiture DATE: December 15 , 1983 Introduction The City Council , at its regular December 6 , 1983 meeting tabled the attached memorandum regarding the Timber Trails Developers agreement . Council directed staff to investigate procedures that would allow the City to participate in an appeal of the tax forfeited lots in Timber Trails . Appeal Procedures I have spoken with Thomas Lannon, Scott County Auditor' s Office , regarding the appeal procedure and he has responded with the attached letter dated December 12 , 1983 . It is clear from Tom' s letter that the developers cannot appeal the tax forfeiture . According to Dorothy McClung, Department of Revenue, there was a process the developers might have followed prior to the November 1st forfeiture outlined in MSA 279 . 37 , but that process is no longer available . Ms . McClung cited the same section that Tom cites in his letter, MSA 282 . 241, which permits the owners to apply for a repurchase of the property before it is sold. Tom has indicated in his letter that the sale would probably take place during the later part of July, 1984. Tom has also indicated that the City could,write the County stating the City' s position regarding the property owner ' s application to repurchase the property. According to Ms . McClung the County Board would have to make a finding in the form of a resolution stating that it approves the repurchase because of undue hardship or because an injustice would occur if the repurchase were denied. Alternates 1 . Council can inform the developers that if they file an application to repurchase one or more of the lots as set out in MSA 282 . 241 the City will support their application for repurchase . This action by the City would possibly enable us to collect the remaining $2 ,000 due on the park dedication plus additional assessments as lots are sold. On the negative side , Council might be creating a precedence in which numerous developers who have executed developers agreements would be requesting that the City support them during tax forfeitures ,or after tax forfeiture if they apply for a repurchase of all or part of the lots . Timber Tails Developers Agreement and Tax Forfeiture Page Two December 15 , 1983 2 . Council could take the position that the City will not get involved in tax forfeiture procedures or repurchase applica- tion procedures . This would enable the City to stand back from what is likely to be a messy procedure . On the negative side , the City would be doing nothing to assist the developer in making possible payments for assessments , etc . Recommendation Staff recommends alternative #1 . The reason for making this recommendation is twofold. First , there will probably be very few tax forfeiture cases coming before Council that include property with pending assessments . Second, there may also be circumstances when the Council would prefer not to contact the County on behalf of the applicant, but would urge the County to proceed with the sale of the property at the earliest possible date because of problems the City had experienced with the pro- perty owner. Action Requested 1 . Direct the appropriate city staff to contact the developers and owners of the Timber Trails subdivision and indi- cate that the City would support any application they made for repurchase of forfeited property prior to the County' s sale of the property in July of 1984 . 2 . Council is requested to take actions #1 and #2 outlined in the attached memo regarding the Timber Trails Developers agreement dated November 19 , 1983 . JKA/ldd THOMAS L. HENNEN w rt. SCOTT COUNTY AUDITOR COURT HOUSE 102 7:41.1}. SHAKOPEE, MN. 55379-1379 (612)-445-7750, Ext.160 to n• Deputy Auditor December 12, 1983 DEC 1 L 1983 THOMAS LANNON (Ext. 168) crITY OF SHAKOPEE. Divisions of: Mr. John Anderson Taxation Shakopee City Administrator ALLENSTICHA 129 E. 1st Ave. (Ext. 172) Shakopee, MN 55379 GARY McKIVER (Ext. 167) Licensing Dear John: JEFF SNYDER (Ext. 165) VIRGINIA ANDERSON In our phone conversation on December 8, 1983, you asked (Ext. 171) about the procedure affecting repurchase of property Elections forfeited to the State of Minnesota and the projected MARY KAY KES time for public sale. (Ext. 161) 1 . The owners of property at the time of forfeiture can make application to the County Board to repurchase until the time the property is sold, as set out in M.S. 282.241 enclosed. 2. My present projection would have the sale in the latter part of July, 1984. You did have a third question; should the City send a letter of support of repurchase to the County Board? Such a letter is not required by statute, however, a letter informing the County of the City's position could save some questions at the time an application is made. Please send the letter to my attention and I will file it with the property forfeiture in the City of Shakopee, so to be available when applications are received. If you have any other questions feel free to contact me. Since ,ely, /� Thomas Lannon Deputy Auditor TJL/cb Enclosure An Equal Opportunity Employer - dty: ay r A . 7 ' f t i 4. t. 4' t . 3. 5297 TAX-FORFEITED LAND SALES 282.251 .t :•" fund to the tax-forfeited land fund to help defray expenses incurred by the county ' land department in administering such lands. The net amount remaining in this ' ,''u fund shall be transmitted by the county treasurer to the commissioner of natural ! rd resources as of June 30 and December 31 each year, and at such other times when s 1 ;11/ requested by the commissioner, and credited to the Red Lake game preserve fund t ' i 4f created by section 84A.03. History: 1935c210s 10; 1941 c278s6; 1947c484s 7; 1969c 1129 art 10s 2: 1974 c 318 s 1 (5620-13 1/2i) 1 ; ` t -ir` 282.23 SALE OF CERTAIN LANDS FORFEITED ED FOR TAXES IN 1926 AND , : i ,t 1927. i ' ' I i In every case where the owner of a tract of land forfeited to the state for taxes . ! j • 1 for 1926 or 1927 has transferred, or shall hereafter transfer, to the state or to any • municipal subdivision thereof all his right, title, and interest in such tract of land, ,,r the same shall be subject to sale in the usual manner provided by law for the sale 'f of land acquired by the state for taxes. History: 1937 c 272 s 1 (2232-2) giS SO 282.241 REPURCHASE AFI"ER FORFEITURE FOR TAXES. e The owner at the time of forfeiture or his heirs, devisees, or representatives, or ; vls any person to whom the right to pay taxes was given by statute, mortgage, or other :to :areement, may repurchase any parcel of land claimed by the state to be forfeited + s Alt to the state for taxes unless prior to the time repurchase is made such parcel shall g' I r ILK- have been sold under installment payments, or otherwise, by the state as provided ' t 0'-' b` law, or is under mineral prospecting permit or lease, or proceedings have been !,-4..._ commenced by the state or any of its political subdivisions or by the United States ';. to condemn such parcel of land. Said parcel of land may be repurchased for ai ;: ;de sum equal to the aggregate of all delinquent taxes and assessments computed as ;' I� + =4th provided by section 282.251, together with penalties, interest, and costs, which did 11,f l Ixor would have accrued if such parcel of land had not forfeited to the state. 'lit ( ; ° t tint Except for property which was homesteaded on the date of forfeiture, such ; repurchase shall be permitted during one year only from the date of forfeiture, and i , •. 1 t �'" in anycase onlyafter the adoption of a resolution bythe board of P county f' commissioners determining that thereby undue hardship or injustice resulting from j the forfeiture will be corrected, or that permitting such repurchase will promote the t i Od - use of such lands that will best serve the public interest; provided further such ;'!; i I ' repurchase shall be subject to any easement, lease or other encumbrance granted I. t t I Lc b;" the state prior thereto, and if said lard is located within a restricted area 1, + 1 , - icl - established by any county under Laws 1939, Chapter 340, such repurchase shall ' , `' to not be permitted unless said resolution with respect thereto is adopted by the t t % unanimous vote of the board of county commissioners. t : rs of :. Histo 1 945 c 296 s 1. 1947 c 490 s 1. 1949 c 461 s 1. 1951 c 514 s 1; 1953 j ., c471 s 1; 1955c612s 1; 1957c32s�1; 1957c832�s 1; 1975 c 316 s 1 € II : Y } 1 282.251 SPECIAL ASSESSMENTS REINSTATED UPON REPURCHASE. t i € + Upon the repurchase of land pursuant to section 282.241 any special assess- i ments heretofore canceled because of forfeiture of said land for nonpayment of , taxes shall be reinstated by the county auditor and any such special assessments so s of reinstated which are payable in the future shall be paid at the time and in the i i ` ' Fiat manner said special assessments would have been payable except for forfeiture, except that special assessments payable in the year in which repurchase is made, f 1 ' 1 ritnth e shall be paid in full at the time of repurchase. The sum of such special ' ' i the assessments that would, except for forfeiture, have been levied and assessed i i Ii fi I 1 I , II s yFNr114'.4 F`1b,`. �{{ , v r :.47,':-.'3 + - <i * ,lam ' �- ". :Ar3 '` .t.,•.:4,-' 3 y„lq��7-1'.,,,,,e1.:''''.-.P".,p�p S > PO ,y""r" x;;,,,„,14.,,,,,, kc .'/ ,!..;„1-,:• • '�, _ L „ ' .. F. .ye k '. ^y $p.1 s < 7nu41'a'#+5�. � „"�',a d�tAi;:` �f r:'kk.,� �F- �f. ` ._ ? �1eFee YurFl•� � � Timber Trails Developers Agreement November 19 , 1983 Page Two The residents attending the November 14th meeting agreed that a project that included grading, seeding and mulch, and a 3 foot berm would be both acceptable and desirable. Questions were asked about the possibility of planting on the berm, and I indicated that the Public Works Superintendent said this was acceptable as long as all planting schemes were first reviewed by his office . Amendments to Developers Agreement The City Clerk has reviewed with the Assistant City Attorney and City Attorney the procedures required to amend the developers agreement now that the lots have gone for tax forfeiture . Because this particular plat is torrenced property rather than abstract property, and because some of the lots have gone for tax forfeiture , it is necessary to go through a simple court process in order to record the amendments , known as a "proceedings subsequent" . The purpose of the amendment would be to change the Plan A improve- ments required under the agreement from boulevard trees and a tot lot to park grading , seeding and a berm. If an amendment is not recorded, it would be undesirable to ever release the developers agree- ment because in so doing the City would be acknowledging completion of the tot lot and the planting of the boulevard trees . Alternatives Park improvement Alternatives : 1 . Grade , seed and mulch the play field area at a cost of $2 ,000 . 2 . Grade, seed and mulch, and provide for a 3 foot berm at a cost of $3 ,400 . Developer Agreement Amendment Alternatives : 1 . Direct staff to amend the Timber Trails Developers Agreement to replace the Plan A improvements of boulevard tree planting and a tot lot with a graded play field, berm and seed and mulch. 2 . Make no changes to the developers agreement. Recommendations Staff recommends , based on the consensus achieved at the neighborhood meeting November 14, 1983 , that Council proceed with alternative No. 2 for developing the park area. Staff further recommends recording an amendment to the developers agreement addressing the fact that the tot lot and boulevard trees are being replaced by a graded play field , berm, and seed and mulch which were agreed to by property owners at a meeting on November 14, 1983 . Action Requested 1 . Direct the appropriate City staff to process an amendment to the Timber Trails Developers Agreement replacing the Plan A improvements of a tot lot and boulevard trees with grading for a play field, berm, mulch and seed. Timber Trails Developers Agreement November 19 , 1983 Page Three 2 . Direct the appropriate City staff to prepare the play field development plans for construction during 1984. Cost of said plans to be taken from the $3 ,000 paid in by the developer for the purpose of making these improvements and from the Park Reserve Fund at a total cost estimated to be $3 ,400 . JKA/ jms 0 JULIUS A. COLLER, II JULIUS A.COLLER ATTORNEY AT LAW 612-445-1244 1859-1940 2 1 1 WEST FIRST AVENUE SHAKOPEE, MINNESOTA 553Z9 Memo to : John K. Anderson and the Shakopee City Council From: Julius A. Coller, II, City Attorney In re: Delinquent park dedication fees Date: December 14, 1983 INTRODUCTION Council requested information on current status of delinquent park dedication fees. BACKGROUND A. Wiggin Realty Inc. Lot 2, Block 1, Wiggins First Addition - delinquent amount $600.00. The Council instructed City Attorney to institute suit to collect delinquency plus all costs including attorney's fees. Suit instituted for $600.00 plus attorney's fees of $150 plus costs. No answer filed. Case can be proved up at any time, but action was held up pursuant to Council direction to try and reach a settlement on the basis of some reduction of attorney's fees. Mr. Wiggin previously tendered a check for $650.00 to the Council. The Council refused to accept it and the check was returned to Mr. Wiggin on May 18, 1983. Following Council direction I tried to contact Mr. Wiggin to negotiate settlement by making some adjustment in the attorney's fees and have called him several times but have been unable to reach him, have left word for him to call me and no calls have been returned. B. Halo Development Inc. , Lot 2, Halo 2nd Addition, amount of delinquency $1,736.00; Lot 3, Halo 2nd Addition, amount of delinquency $1,736.00; Lot 4 Halo 2nd Addition, amount of delinquency $5,354.00. Council instructed the City Attorney to institute/ 'c'41tollect the delinquent account plus all costs of collection including attorney's fees. Suit instituted. Since then Lot 4 has been paid, leaving in the Suit Lots 2 and 3 unpaid and there has been an answer denying liability filed as to Lots 2 and 3. This case is on the Court calendar for trial. C. Chard Realty - 32 lots originally involved - original delinquent principal $9,250.00. Council instructed the City Attorney to institute suit to collect the delinquent amount plus all costs of collection including attorney's fees. Suit was instituted and the time is up for answering and there has been no answer. However, Mr. Chard has been paying off as he disposes of the lots and matter has been riding along with no further action. t ° C After Council direction to try and reach settlement by reducing attorney's fees I have requested Mr. Chard to contact me several times, but he has never contacted me regarding the suit or settlement so I have been unable to reach any agreement with him. RECOMMENDED ACTION A. Wiggin Realty Inc. - prove up the case, get a judgment, levy on the lot and if necessary sell the lot to satisfy the judgment. B. halo Development Inc. - suit is now on the calendar and I imagine there will be no settlement movement on the part of the defendant until a date is set for trial, at which time negotiation of settlement may be reached otherwise I would recommend we try the case. C. Chard Realty - it is quite hard to reach a compromise with Mr. Chard if he doesn't contact me in response to my request. But as long as he is paying up and the various lots are being reduced, I would suggest the matter be allowed to ride. ic JULIUS A. COLLER, II JULIUS A.COLLER ATTORNEY AT LAW 612-445-1244 1859-1940 2 1 1 WEST FIRST AVENUE SHAKOPEE, MINNESOTA 553Z9 December 14, 1983 Memo to: John K. Anderson, City Administrator and Shakopee City Council From: Julius A. Coller, II, City Attorney In re: so called Viking Road Date: December 14, 1983 INTRODUCTION The road on the East 40 feet of that part of the Southeast Quarter of the Northeast Quarter of Section 6, Township 115, Range 22, South of the Omaha Railroad Track has been used and maintained as a public road for more than. 30 years last past. In the late summer of this year Viking Steel Products barricaded the road and the City instituted action to compel Viking Steel to remove the barricade. Viking Steel is resisting the action. BACKGROUND The road in question has been maintained as a public road by the City of Shakopee and used as such by the general public for long over 30 years last past. The City has installed and now maintains electrical transmission line along the western boundary of the road for about 30 years. Such public maintenance and use continued up to the time Viking Steel barricaded the road by placing large steel culverts at each end of the road. The Council authorized the institution of a suit to compel Viking Steel to remove the barricades and to enjoin Viking Steel from interferring with the use of the road. The suit is opposed by Viking Steel and is now pending in District Court. Recent research of City records for another purpose brought Ordinance 359 to light. This ordinance vacated part of Cavanaugh Drive and "the public road along and adjacent to the East line of the Southeast Quarter of the Northeast Quarter, Section 6, Township 115 North, Range 22 West". This is the road in question. The Ordinance was adopted January 8, 1974. It has never been recorded in the office of the County Recorder and has never been implemented at least as far as the road in question is concerned. The City has kept the road open, has maintained it, the general public has used it constantly after January8,1974 just as they had previously or in other words for over the last 9 years. The laws of the State of Minnesota provide, among other things, that "when any road or portion of a road has been used and kept in repair and worked for at least 6 years continuously as a public highway, it shall be deemed dedicated to the public to the width of actual use and be and remain such a road until lawfully vacated ( MSA 160.05 subd 1)." Alternatives 1. Dismiss the action against Viking Steel and abandon all claim to the public road and then either remove the utilities therefrom or negotiate an easement with Viking Steel for the continued use and maintenance of the utility poles, or 2. Continue with the action against Viking Steel and reopen and continue to maintain the road. II fT7 RECOMMENDATION In the first instance the Council should determine whether the present and future possible use of this road would mandate that it be maintained and kept open as a public road. If the Council so reaffirms then it would be my recommendation that the action be continued through judgment in light of the Law of the State of Minnesota. MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: 1984 Wage and Benefit Packages DATE: December 15 , 1983 Introduction I have been negotiating with Teamsters Local 320 for the Police and Public Works Departments within the peramiters set by Council . Negotiations are drawing to a close and the packages described below could well be confirmed before Tuesday evening' s meeting. In addition, this memo includes a benefit package request from non-union employees and the two pay plans that have not yet been adopted by Council . 1984 Wage and Benefit Packages Proposed Local 320 Police Package : 1 . A 4% salary and longevity increase . 2 . A $45 .00 increase in the health, life , and long term disability benefits . 3 . A modification in the sick leave cashin of one-third of 120 days after five years which would include 160 days after 10 years . 4. Increase in the Detectives ' pay differen- tial from $85 .00 to $100 . 00 ( for 1983 the average differential in the Metro area is $96 . 00) . Comments : The 4% and $45 .00 is comparable to the 5% and $20 .00 settlements in the Metro area to date . The sick leave adjustment is still well within the norm in the Metro area where a number of cities provide a 507 cashin with no total limit on the number of accumulated sick leave days . Finally, a review of the earlier memo you received with police union' s demands will indicate that a large number of them have been dropped through the negotiating process . Local 320 Public Works Negotiations : 1 . A 40¢ per hour salary increase for all employees except light equipment operators , who would receive a 45¢ per hour increase . There are five light equipment operators and this total package equals 4%. I y' 1984 Wage and Benefit Packages Page Two December 15, 1983 2 . A $45 .00 increase in the health, life , and long term disability benefit package. Comments : This package is comparable to the 5% and $20. 00 benefit increase awarded in contracts settled in the Metro area to date . Non-Union Employee Wage Proposal : 1 . A 4% salary adjustment . 2 . A $45 . 00 increase in health, life , and long-term disability benefits . 3 . Miscellaneous benefits as outlined on the attached memo dated December 15 , 1983 (Exhibit I ) . Comments : Items 1 and 2 above would be in keeping with the City' s practice over the last three years to main- tain a basic pay philosophy that pegs union and non- union employees at the Metro average and provides them basically the same health, life and long term disa- bility package . Item #3 represents a departure from past practice . For the past two years , I have re- ceived miscellaneous requests benefiting one or two non-union employees and have not forwarded those to City Council . This year I have collected those requests , reviewed them with department heads and other non-union employees , and have presented them in one memorandum to City Council . The alternative actions set forth in dealing with these requests is also outlined in the attached memo. Implementation of Pay Plans City Council received department head and technician pay plans with the proposed 1984 budget . Those pay plans were briefly reviewed and discussion was postponed for a later meeting. The technician' s pay plan has a slight modification in it because the earlier example was based on estimated 1983 Stanton Survey data . The current plan uses actual 1983 Stanton Survey data and includes the new Planner' s position, which was removed from the department head pay plan and placed on the technician' s pay plan. Money to implement the technician' s pay plan is already incorporated in the divisional budgets in the 1984 budget : therefore , Council can implement this pay plan with no stress on the contingencies budgeted for 1984 (Exhibit II) . The department head pay plan has been changed in three basic ways . First , the pay plan is based on actual 1983 1984 Wage and Benefit Packages Page Three December 15 , 1983 Stanton Survey figures ; second, the method of adjusting posi- tions that did not fit the Stanton Survey job description has been altered as described in the footnotes on the pay plan and thirdly, the City Administrator's position has been elimi- nated from the department head pay plan. There is sufficient money in the contingencies for 1984 to implement the department head pay plan if Council so chooses (Exhibit III) . Since the City Administrator is the only employee with an employee contract, I have decided that it would be more appro- priate to deal with the pay and benefits of the City Adminis- trator through that employee agreement rather than including the position on the pay plan. Alternatives 1 . Alternative 1984 Pay and Benefit Packages : A. Direct the appropriate City officials to execute labor contracts with Public Works and Police Locals 320 based on the above packages . B. Direct the appropriate City officials to draft a pay resolution for non-union employees for 1984 adopting the above pay package items including any items from the separate memo discussing non- union benefits . C. Modify or alter the above pay packages and direct the City Administrator to continue negotiations based upon those modifications . 2 . Alternative Pay Plan Decisions : A. Direct the appropriate City staff to draft a resolution implementing the pay plan for non-union city technicians as outlined in the attached memo. B. Direct the appropriate City officials to draft the proper pay resolution adopting the attached pay plan for department heads . C . Modify either of the above mentioned pay plans based upon council discussion ?l; 1984 Wage and Benefit Packages Page Four December 15 , 1983 and directives , and then direct the appropriate City officials to draft the necessary resolution to implement them. D. Postpone implementation of either or both of the recommended pay plans . Recommendation If I receive confirmation from Local #320 Police and/or Public Works I recommend Alternative #1A. The packages are within the Council's parimeters, follow the precedent set by existing settlements and can be financed through use of contingencies built into the 1984 budget. I also recommend Alternative #1B be approved now even if we do not have final agreement with Local #320 by Tuesday night's meeting. I am reconuiending this because it might have a slight influence on final acceptance by the two #320 Locals. I have no recommendation for Council regarding adjustments to the non-union benefit package. The alternatives for Council consideration are listed in Exhibit #1. I strongly recommend that Council adopt the proposed pay plan for Technicians now so all non-department head employees will be on the same pay plan based upon the same pay philosophy. I recommend that Council approve 50% of the corrective increase 1/1/84 and 50% 1/1/85 now if you are hesitant about doing it all in one year. I also believe that the pay plan for departments should be approved. It would be a key step in Council's efforts to treat positions and people even handedly. The current unstructured approach may well enable stronger individuals to prevail upon Council for wage increase under a City Admin- istrator who doesn't take the strong stand I have on uniform pay practices. If Council does not adopt my recommendation, than I feel that two or three positions deserve individual adjustments in 1984, even though this contradicts my preferred approach. I make this recommendation because these positions have been "out of line" for three years and will be for a fourth year if nothing is done in 1984. If Council takes this approach, I will present the positions at Council's January 3rd meeting. Action Requested 1. Authorize the appropriate City officials to execute 1984 contracts with Teamsters Local #320: Police - 4/ salary and longevity increase, $45/mo. health, life and long term disabiltiy benefit increase, $100/mo. detective pay differential increase and a sick leave cashin of 1/3 of 160 days after 10 years. 1984 Wage and Benefit Packages Page Five December 1983 Public Works - 45¢ per hour increase for light equipment operators and a 40¢ per hour increase for all other personnel, and a $45.00 health, life and long term disability benefit increase. 2. Direct the appropriate City staff to draft a 1984 pay resolution based upon a 4% non-union salary increase, the attached Tech- nician and Department Head pay plans and a $45.00/mo. health, life and long term disability benefit increase. JKA/ldd Exhibit I Memo To: Mayor and Council 7 G 1 From: John K. Anderson, City Administrator Re: Non-Union Employee Benefits Date: December 15, 1983 Introduction Several requests have come to me for benefit changes. The proposed changes have been discussed by department heads and other non-union employees who have asked that all the requests be presented to Council for discussion. Requests 1. An employee has requested a change in the vacation schedule for department heads and/or other non-union employees. The current va- cation schedule is shown on the attached sheet showing benefits for all city employees. The prosposal is to earn vacation based on total related government service not just City of Shakopee. This would have the following result for 1984: Department Heads Pre Shakopee Years Shakopee 1984 Impact Cost 1. John 5.5 3 +5 days $ 798 2. Tom 22.5 4.5 +10 days 1175 3. Gregg 5.5 5 N/C 4. Bo 3.5 5 N/C 5. Jean 4 3 +5 days 438 6. Kark 20.5 N/C 7. Joe R. N/A N/A N/A 8. Judy C. --- 9 FT + 4.5 PT N/C 9. LeRoy 5 9.5 +5 days 705 10. George N/A 26 N/C Non-Department Heads 1. Ray 7.5 4 N/C 2. Cora 2.5 2 +5 days 175 3. Steve 3.5 4 N/C 4. Judi 4.0 0 N/C $3291 2. An employee has requested that the vacation schedule for Department Heads and/or other non-union employees be changed to coincide with the schedule that the Public Works union has. See attached sheet . The impact for 1984 would be that Jim has one more day and George has 5 more days of vacation. Everyone else is not affected due to less years of service. Cost = $891 . 3. An employee has requested that Veteran's Day off be swapped for the day after Thanksgiving. Veteran's Day is a legal holiday for which we have to close. Columbus Day or Good Friday could be swapped, however. A survey is being taken to see what the majority of employees want to do. 4. Several employees have brought up another holiday for the non-union employees. One additional floating holiday would give all employees 11 holidays. It is believed that the majority of Stanton cities give the office/technical/administrative employees 11 holidays. Options: The State statues lists the day after Thanksgiving as an optional holiday. Or 1/2 day off Christmas Eve. Cost is $2,455 including Community Services. 5. An employee noted that Public Works and Police Workman's Comp. rates are lower than the rates for Engineering inspect°�.aa, who are not provided injury on duty days not charged to sick leave (last line on sheet listing benefits). Alternatives 1. Council can choose to impliment any or all of the five requests. This would give all employees almost identical benefit packages. 2. Council can choose to make request #1 & # 2 only available to department heads. This would seta policy practice of treating departments somewhat different than all other employees. 3. Council can choose to maintain the status quo and make no changes in the benefits available to non-union employees. This would hold down costs of benefits and provide a small differential between union and non-union employee benefits. 4. Other possible combinations of #1 and #2 above. Summary In discussion with department heads and other non-union employees it was decided that the complete list of requests would be presented and Council could take whatever action they choose. I have not been given any direction as to which request(s) might be most important . If Council would like to explore which requests are the most important, staff indicated that Council should make such a request. Non-union employees have welcomed the opportunity to compare benefit plans and to "at least" have the opportunity to discuss the differences and place their requests before Council. Their action does not reflect a ground swell of dissatisfaction, but an effort on my part to ackowledge individual requests that have come to my attention, to have all non-union employees discuss them, and to present the request to Council in an even handed manner. I suggest Council deal with the request collectively as they would union requests and consciously avoid individual counsel with employees who may favor one or another request. Action Requested Formulate a response to the request presented by non-union employees. JKA:mmr 7,- December 1, 1983 EMPLOYEE BENEFITS Non-Union Police Public Works Health, Life & Disbility $150/mo. $150/mo. $150/mo. Uniforms **--- $387 --- ** Except Police Chief Holidays 10 11 11 Sick Leave - Earnings 12 days 12 days 12 days Cap 800 Unlimited 800 Severance 1/3 of 800 920 800 Vacation 0-5 years 10 days 10 days 10 days 6-10 years 15 15 15 11 15 16 15 12 15 17 15 13 15 18 15 14 15 19 15 15 15 20 15 16 20 20 20 17 20 20 20 18 20 20 20 19 20 20 20 20 20 20 20 21 20 20 21 22 20 20 22 23 20 20 23 24 20 20 24 25 20 20 25 Holiday Buy Back ---- yes Minimum Call Back ---- 2 hr. 2 hr. Standby ---- Hourly pay Working out of Classification ---- Higher Pay Injury on Duty (Not charged to Sick Leave) ---- 75 Days 25 Days Exhibit A Stanton Survey Job No. 13 - 19 ENGINEERING - LEVEL I Typical Title: ENGINEERING AIDE I Skill Level I - Entry-level jobs in engineering requiring a tech- nical interest but no formal training or work experience beyond high school . Description - Works in the field under close supervision in a survey crew placing level rod and setting stakes at points designated. Assists others in crew as directed. Those reported work full time . Note - In most units of government this job is seasonal and rates for those employees are omitted. Typical Title: ENGINEERING AIDE II ENGINEERING - LEVEL II DRAFTER Skill Level II - Entry-level jobs in engineering required technical training or equivalent work experience at a level of two years of training beyond high school at a vocational school or college in highway construc- tion or civil engineering. Description - Job should involve field and/or office work. In the field performs semitechnical work, keeping field notes , assisting in measuring as well as placing level rod and setting stakes . In the office may make drawings and maps , perform cal- culations and assist higher level engineering personnel . Typical Title: ENGINEERING AIDE . II ENGINEERING - LEVEL III INSPECTOR-DRAFTER Skill Level III - Jobs required two years ' technical training plus three to five years ' experience in government engineering work. Description - Job involves field or office duties , such as drafting, surveying, inspection or supervision , over a small survey party. Maintains instru- ments , takes measurements , keeps notes and makes drawings from interrelations of field notes . Note - Party Chiefs in the smaller units of government may be reported here . Typical Title: ENGINEERING AIDE IV CHIEF DRAFTER ENGINEERING - LEVEL IV CHIEF INSPECTOR Skill Level IV - Jobs requiring two years ' technical training, plus over five years ' experience in government engineer- ing work. Often the highest level of subprofessional engineering technician. q ENGINEERING - LEVEL IV (continued) Description - Job involves high-level subprofessional engineer- ing duties in field or office , such as preparing complex drawings , using level and transit , estab- lishing and computing grades and handling inspec- tion assignments on projects . Note - Party Chiefs in larger units of government often reported here. ENGINEERING - LEVEL V Typical Title: CIVIL ENGINEER I Skill Level V - Entry-level professional jobs for a graduate Civil Engineer with little or no work experience . Description - Performs beginning level professional civil engineer- ing work in the design, inspection or maintenance of engineering projects . Typical Title: CIVIL ENGINEER II ENGINEERING - LEVEL VI ASSISTANT ENGINEER Skill Level VI - Jobs requiring the equivalent of a Civil Engineer- ing Degree plus a minimum of 3 to 5 years ' govern- ment engineering experience. Description - Performs the more complex professional civil engi- neering work in the design, construction or main- tenance of engineering projects . May supervise the work of engineering aides and contract con- struction work. Those who are registered pro- fessional engineers are noted. Note - In the smaller units of government this position is often the Assistant Engineer. Typical Title: COUNTY ENGINEER ENGINEERING - LEVEL VII CITY ENGINEER Skill Level VII - Jobs requiring heavy civil engineering training and experience. Often the top engineering posi- tion in a government unit . A registered pro- fessional Civil Engineer. Description - Plans and implements all the engineering, design, construction and maintenance activities of the department . a) cii `d O O ,O H F, H O 0 0 0 H N- N-- 0 IIH H H -P H 40 X > Lr\ m 0 0 t1\ cocd p cd -P cd 0• E U a) cd CO Cd + 0 y co aa)) �- .z- -z H 0 •H 0a) cd ,0 Hi 0 Lf\ H 0\ H a) o F~ w � • 0 N�V H 4-1 a) El Z - H63 '3- ff3- -E 0 a) co 0 a) 0 n \ .0 LrH cd X • E' r. u) •H 0 C>a 0 •Ln Lr\ 0 3 H 0 a) a) I a) N- I O -p 0 •H U 0 •3-1 - 00\ = .c, a) --P 0 a) 0 co •H H H I 0 r1 rd H +3 a)a) a) \o M. •c r) m, 3 0 0 (ISa) cd Z 0 ,--I • H --I H H 0 N a) u) ccdd �0 00 { 0 CO I u) CZU U) rd .0 U 0 �o H 4� 0 -Pa) �� a) 0 41 cd Pi H W 4-1 cd _..1- r H H c . 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O N N F H C) Fi P-c r1 a) cd -P 42I O •H F� Fi •C) a •r+ •.1 0 a) .� rd 0 d U -0 -P U) O O •r+ cn .0 Ca a) y Fi Ud •H U) r7 s~ 40 • m O Fi, ',7,1 0 +' N ^-r cd U) 3 4)0 H o 0 rx, )0 0 a d .-{ r5'i , H 40 F, •r+ N 0 U f • O •r+ d -1-1 - + r-1 0 0 N 0 ''L +� r-I U 0 W a) 0 a3 U •• •r1 0 U) C 3-H 3 f� W �1 U U p.,•r+ E 0 -.i U) O H rH1 ?� O •UI E cn ♦ +� 4i a) o o • 0 ¢, '� CO HI H H cdcd a) a) +� +? •r+ [d 0 aPa - Pa . HU +dsr+ 3 44 Pd- C) U P°- F1 P- 0 U C) O d U) U) 0 0 4 0 ^ _-' H N 0\ H H-1O\ H 0\ 0 0 ^H NM .-- Lf\ H H H N Cr) Cr) L(\ Lc\ \° Fes, ........- - `''' " v v MEMORANDUM TO: Mayor and City Council / FROM: H.R. Spurrier/City EngineerZ ► RE: Street Preservation and Rehabilit t ' o Pol; y DATE: December 16 , 1983 Introduction: On August 2 , 1983 , City Council considered several street rehab- ilitation and preservation alternatives . Council asked staff to bring back a more detailed presentation on the net percentage assessment alternative . Background: The alternative preferred by City Council was a net percentage assessment alternative whereby a fixed percent of the cost would be paid by the City a fixed percent would be paid by the benefitted properties . This alternative results in a 3-tiered assessment approach with the following types of assessments : • DIRECT • ZONE • CITY This assessment technique is best compared to the VIP Interceptor Assessment with Interceptor (CITY) , Main ( ZONE) and Lateral (DIRECT) assessments . The amount of the assessment has a rela- tionship to the amount of benefit . Establishing that relationship is where science falters and successful practice gives the best guide . Therefore , that issue is being separated from this dis- cussion in order to establish basic approach. The DIRECT Assessment is assessed to property that has frontage on an improved segment . The ZONE Assessment is assessed to property in the neighborhood or district in which the improved segments are located. Wherever possible these ZONES share boundaries with drainage districts so that drainage system needs are similar. The CITY Assessment is not an assessment . It is the cost not paid by DIRECT or ZONE assessments . In other words , it is the ad valorem tax that funds the City ' s share . The method used to compute the 3-tiered assessment was not the invention of staff . It is the method used by the City of Minneapolis . If the City prefers a 3-tiered assessment , this is the best approach we have seen. The issue of which method ought to be used is separate from the Mayor & City Council Street Preservation & Rehab Policy December 16 , 1983 Page -2- amount that would be assessed to property or paid for by ad valorem taxes . After the computation method is established then the amount assessed can be established by City Council . There are still unresolved issues related to the 3-tiered assess-- ment that must be resolved. Some of these issues were discussed earlier but were not resolved. Those issues are as follows : ® Credit for lost life where City facilities fail early. ® Oversizing cost. ® Varied DIRECT rates based on the work performed along a properties frontage. Shall the City apply a credit to the assessments for reconstruction when the improvements fail before they reach the design life of the improvement? Alternatives: 1 . Straight line depreciation- 5 percent per year (20 years ) . 2 . Accelerated depreciation- 2 percent per year ( 10 years ) ; then 8 percent per year ( 10 years ) . 3 . No credit Alternate 2 is the best because it parallels actual deterioration and is recommended if credits are used. Functionally, some streets need to be wider than a local street . Shall the City be required to pay oversizing cost for additional width and additional structure? Alternatives : 1 . City pays 100 percent of the additional cost for width and structural seciton. 2 . City pays a part of the additional cost of width and structure and the zone pays some part of the additional width and structure. 3 . The City pays no cost for additional width and structure. Every zone has some roadway that is used by residents outside the zone. Most of the streets in this category would be collector or minor arterial streets and would be on the state aid system. State Mayor & City Council Street Preservation & Rehab Policy December 16 , 1983 Page -3- aid could be used to fund that oversizing cost . Alternate 1 is recommended because benefit is City wide . This cost should be separated from the assessable elements of the project . The last issue relates to several unresolved questions . These issues relate to varied DIRECT rates based on the work. When a road is reconstructed shall the City pay the cost of additional width? Alternatives : 1 . The City pays 75 percent of the cost of additional width not required by functional class . 2 . The Zone pays 100 percent of the cost of additional width not required by functional class . 3 . The property owners pays 100 percent of the cost of additional width not required by functional class . 4. The Zone and the property owner split 100 percent of the cost of additional width not required by functional class . It is my view, additional width not required by functional class represents a convenience to the abutting property. Therefore , 100 percent of the cost should be assessed to the abutting property as a Direct assessment. Shall the DIRECT Assessment be varied to reflect the work performed? Alternatives : 1 . All Direct assessments shall be equal except as modified by the depreciation schedule . 2 . All Direct assessments shall be varied to reflect the cost of the work performed along the abutting frontage. 3 . All Direct assessments shall be varied to reflect the type of work performed along the abutting frontage . Alternate 1 violates the provisions of Chapter 429 because property owners would be assessed for work that did not benefit their property. Alternate 3 is preferred over Alternate 2 because assessments would be categorized as complete reconstruction, overlay or curb replace- ment and overlay as examples . The problem with Alternate 2 is that separate calculations would have to be made on a block by block basis and that would have the effect unnecessarily increasing admin- istrative costs . y/ Mayor & City Council Strret Preservation & Rehab Policy December 16 , 1983 Page -4- Recommendation: The first step recommended is to decide the issues set forth above . Once the method is established then staff will return with recommen- dations on the appropriate percentages . Action Requested: Motion directing staff to prepare rehabilitation and preservation funding policy as recommended herein. HRS : cau Attachment CITY OF SHAKOPEE it i 1 . .0 . i.4 ; 44%4.. i �i M „ Y , 1 t Iti ; .a • . t ,, ,. . / / ,. _ yjx SI t 1, r RR 4 i 3 i , .. .,ri 1p 1 1 I; i 1 i 1500 0 1500 3000 1'" = 1500 .? sccfe fee= 1 • • • _ •t; 4 EET 1 t $ 5 R. co . cc CONTRACT FOR ELECTRICAL INSPECTIONS CITY OF SHAKOPEE Roy N. Baker , 1110 South Division Street , Northfield, Minnesota , 55057 , is hereby appointed an electrical inspector for the City of Shakopee to serve at the pleasure of the City Council . The City of Shakopee acknowledges receipt of his electrical inspector' s bond in the amount of $1 ,000 payable to the City of Shakopee in case of default . As such inspector, he hereby agrees to enforce the Minnesota Electrical Act , the Rules and Regulations of the State Board of Electricity thereunder and the appropriate ordinances of the City of Shakopee , as pertaining to the licensing of electricians and inspection of electrical installations . The rate of compensation for his services shall be 80% of the electrical inspection fees collected by the City of Shakopee. In addition to any other rules , regulations or directives promulgated or issued under authority of the City of Shakopee , he hereby agrees to comply with the following rules : 1 . Report to this office when called upon. 2 . Supply the City of Shakopee with a verification of automobile liability insurance on Form 1927 of the amounts of not less than $50,000 for any one person, $100,000 for any one accident for personal injury and $10 ,000 for property damage. 3 . Supply a monthly report of inspections completed. (Payment shall not exceed percentage of work completed) . 4. Deposit with the City of Shakopee any inspection fees received in the field. 5 . Delegate authority and responsibilities to no one ex- cept duly authorized representatives of this office upon request . 6 . Keep a Journeyman or Master electrician' s license in force at all times . By this appointment , the City of Shakopee places trust and authority upon Roy N. Baker as an independent contractor qualified and certified as such to make electrical inspections in behalf of the City of Shakopee in the geographical area defined by the City' s corporate limits . This certification shall be dated concurrent with said bond, which shall terminate on December 31 , 1984, unless amended or withdrawn previous to that date by the City of Shakopee or its duly authorized agents . Approved by the Shakopee City Council this day of , 198 SIGN ONE COPY BELOW & RETURN CITY OF SHAKOPEE Inspector' s Signature Mayor, Eldon A. Reinke Present Address City Administrator, John K. Anders City Clerk, Judith S. Cox MEMO TO : Mayor and City Council FROM: John K. Anderson, City Administrator l/ 0 RE: Timber Trails Developers Agreement DATE: November 19 , 1983 Introduction The City Council , at its regular August 23 , 1983 meeting, approved a motion to accept , as fulfilling the conditions of the Plan A improvements in the Timber Trails Developers Agreement , funds from the developer to grade , seed and berm the park abutting County Road 17 if property owners were in agreement . The developer was to pay $1500 per lot , due upon sale , until a $5 ,000 commitment was satisfied. Recent Developments The developer of Timber Trails accepted this proposal and made payments on two sales , totaling $3 ,000. Then, on November 1 , 1983 , the developer lost the remaining lots in Timber Trails to the State for back taxes . it is clear that the City will not collect any additional money thru the sale of lots by the developer. Some money may be recovered for back taxes and special assessments when the property is sold at auction. The City of Shakopee will be notified and will have an opportunity to purchase the remaining lots if it can be established that the purchase if for public purposes . Council will have an opportunity to review this latter alternative when we are formally notified by Scott County of the . taking for tax purposes and the proposed schedule for disposing of the property. On November 3rd a notice was mailed to all Timber Trails property owners inviting them to attend a meeting on Monday, November 14, 1983 at 7 : 00 p.m. at the home of Jim and Marlene Larson, 1440 Blue Heron Trail , to discuss the City Council motion recommending that the park land be graded, seeded and bermed. A small but interested group of citizens attended the meeting at which I outlined Council ' s action and the price tag for various types of play fields . I also explained that the developer had paid $3 ,000 towards the $5 ,000 park development commitment , but had then lost control of the remaining lots . The cost estimates I provided the residents were provided by the City Engineer and are listed below: Improvement Cost 1 . Grading of play field $1 ,200 2 . Seeding and mulching of play field 2 ,000 3 . Grading with 3 foot berm 1 ,400 4. Grading with 4 foot berm 2 , 300 5 . Grading with 5 foot berm 3 ,300 ''4 O .- 19_,..,._. ti .i . N ' 7 9 l J • W , =• ] , T W V 4 . I eN I: 44 Cr w u • u 41W • w * LAI uiurruy,Iuu1 • w !• co Lo •. �. r w P. * A .• A AA • A • r' 4,44 AAAAA • 44 '• Ar �'�C) '0 !r • a • or • CO • a a , • la * CO alaaaaaaj • co I• as 2 a/ - 0 0 * of * 0 * 0 1 x� w o 00000ao • 0 !. oo m u i1 • '0 •' vf' • A �• us * r► N' NiN N no NJ NJ N • N !• :++ A • �+ * a ♦ V) j• Q ` . •4 wt. V I TIP P P P P O4 * r '• p o A C) PI SP � I e., 1 t 1'C4 N ,N NJ NV N' N,N N NDN N N NJ N NJ '-i i ! 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In N O In r O .0 N r Q. W N Co x p, U' N O .0 d, U)' r 1 4> O, U)A V In V W O\ V N .0 0' • • • O • O. - "1"" O W co G') N O N) In 4> In V O O O Ut UO O Vi V O N N) a, 0 O O r O W O U) O O r-' 00 03 N) O O O V W N) H . l,.) r r r r r-• r-• I... r r r r r r r r r r r r r-' C) A A l> 1� 4> A A N A A l> A A .L� .L� � .P. � 4 x as O, O. O, a, O, aO \ , O\ O\ 0' 0` O. OCr,O , 0' O. 0' 0' 0 • CO CO CO 00 CO co 00 03 00 V V V v - v V V - V .D 03 V O, 00 - W N r 0 .DCO V ON U' 4> W N r O 7 Ln 0 MEMO TO: City Council FROM: LeRoy Houser/Building Official RE: Mel Lebens Building DATE: December 16 , 1983 INTRODUCTION: Request for compliance by Mel Lebens of sidewall agreement . BACKGROUND: The attached letter dated November 17 , 1983 to the Building Code Division from me had the basic questions responded to by Mr. Berdahl . The answer to Question 1 is simply stated by Mr. Berdahl that the occupancy group requirements prevail - no openings should be permitted. I permitted the openings by oral agreement from Mr. Lebens that they would be protected in the event the property next door is built upon. He agreed to sign the agreement prior to issuing the permit and did know full well what we were talking about . I allowed the openings under Section 105 of the Code (attached) . The purpose of this Section is to provide some reasonableness in the application of the Code as long as the intent of the code is met . In this case , the trade off to accomodate Mr. Lebens was simple , cheap and reasonable , and it provided him with a vehicle to further develop his property to attain optimum use of the property. The request made of him may very well never need to be implemented in the lifetime of the present owner, and if it is , the cure cost is minimal when measured against the decreased utility by not granting the permit . The answer to Question 2 by Mr. Berdahl indicates in his opinion could lead to other compounding problems . Emphasis should be placed on his opinion. My opinion differs . It is my opinion 32" is a satisfactory emergency exit way when considering the basement emergency exit sleeping room requirement is only a 22" window well . It is my opinion the best interest of the owner and City was served by trying to enter into this agreement . It provided the owner with optimum use of his property and created another housing unit for the City. Mr. Berdahl ' s answer to Question 3 is clear and requires no reply on my part . CONCLUSION: 1 ) The trade off of protected openings in the East sidewall in the event of construction on the East adjacent lot is reasonable City Council 9 -r Mel Lebens Building December 16 , 1983 Page -2- and in my opinion satisfies the intent of the code. 2 ) The protected openings as proposed do not increase the possibility of fire exposure any more than protected openings in corridors such as hallways in office buildings like the new professional or medical building on Marschall Road, which is permitted by the code . 3 ) The building is being occupied without benefit of Certificate of Occupancy which is required by City Code . ALTERNATIVES : 1 ) Put it on the back burner until the adjacent lot is in development stage . 2 ) Turn it over to the City Attorney to attain compliance , both the firewall agreenent and Certificate of Occupancy. 3 ) Do nothing. RECOMMENDATION: Alternative #2 is recommended. ACTION REQUESTED: Turn the matter over to the City Attorney to attain compliance . LHLcau 0 1� 'rota' '7 0 " ... .., 9,,7, 9 10 ... • Ko co F, m < ^. o � %o " a 0 = a i �, ��w , 44atl : . CITY OF SHAKOPEE i, o, INCORPORATED 1870 Y ✓. 129 E. First Ave. Shakopee, Minnesota 55379-1376 (612) 445-36507.. ,c,,,-,,,,1 �� ,ic , November 17 , 1983 v ', Mr. Elroy Burdahl Building Code Division Metro Square Building St . Paul , MN 55101 Dear Mr. Burdahl : This letter is an attachment to the code interpretation request , providing additional information for you to analyze . I have an existing B-2 occupancy in a B-3 zone - (business ) . It is located 33" from the side lot line . It has openings in the side wall adjacent to the East lot line . Table 5A allows for no openings less than 5 ' from the property line and requires pro- tection for openings less than 10' from the side lot line . This B-2 occupancy was constructed prior to the code so the existing openings are a mute issue , except for the following circumstances : The owner of this B-2 occupancy now applies for a permit to con- struct a residential living unit on top of this B-2 occupancy. He also proposes openings in the East side wall that are 33" from the side lot line . My interpretation of the code is , we have a mixed occupancy and the most restrictive would apply governing openings ; not the requirement of 3 ' 0 for R-3 occupancy, but the requirement for the B-2 occupancy, which as previously stated is not permitted less than 5 ' 0, protected less than 10 ' 0. In order to resolve the problem and permit the owner to proceed with his project , and taking into consideration the lot adjacent to his building is vacant , I permitted the construction of the apt . unit on top of the existing B-2 occupancy contingent upon him signing and recording on his deed, an agreement stating in the event a structure is erected on the lot east and adjacent to his property, within 10 ' of the West property line of the adjacent property, he will at that time comply with the requirements of the code in effect at that time for fire protection of openings in exterior walls . The Hear !r ! of Progress Va IIS tl An Equal Opportunity Employer Mr. Elroy Burdahi November 17 , 1983 Page -2- Basic Questions : 1 . Is my interpretation of the code regarding which occupancy classification criteria is applicable , B-2 or R-3 for openings in side walls in the particular case correct or not? 2 . Does the alternative ( signed, recorded agreement ) I propose meet the intent of the code? 3 . Do you remember Mr. Lebens contacting you about this situa- tion and your telling him all he need was three feet from the property line and as long as he was only 3" short , apply for a variance? I would appreciate a prompt reply to this letter, as it is due before the Council within two weeks . Sincerely, LeRoyHouser Building Official LH: cau (OFFICIAL USE ONLY) CODE Code Inquiry 'DEPART MTA ENTILDING OF ADMINIISTRATIONNb CODE SECTION 408Metro Square Bldg. DATE RECD. Interpretation St. Paul , MN 55101 612/296-4639 PART I — To be completed by applicant. • Applicant LeRoy Houser Title Building Official Address 129 E. 1st Avenue city Shakopee state MN zip 55379 4l Building Code ❑ Mechanical Code ❑ Plumbing Code ❑ Elec. Code ❑ Other Question: In a mixed occupancy classification (B-2 + R-3 ) which applies in Table 5A - the most restrictive or least restrictive as far as openings in sidewalls and fire resistance of exterior walls . (Use additional pages if necessary) PART II - To be completed by Division staff. Answer: The fire resistance of exterior walls and permitted openings therein, as specified in Table 5-A, is based upon the occupancy classification and the type of construction for that portion of the building. Comments: UBC Section 503 states that ". . . whena building houses more than one occupancy, each portion of the building shall conform to the requirements for the occupancy housed therein." Assuming a construction type as listed in Table 5-A and a mixed occupancy building, B-2 & R-3: The B-2 portion and the R-3 portion are evaluated separately for purposes of fire resistance of exterior walls and permitted openings. 333 Oii S OF C 1 KOP EE Prepared by r> -eek, ""' Reviewed by Date Date 31— i�� ofTfl c � e l� �INNfS STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION SAINT PAUL BUILDING CDES AND STANDAR SODIVISION .. METRO SQUARE H AND ROBERT STS. ST. PAUL, MN 55101 November 22, 1983 NOV 2 9 1983 Phone: 6U/296-4639 .P.ITY.OF SHAKOPEE Mr. LeRoy Houser Building Official 129 E. First Ave. Shakopee, MN 55379 Subject: Exterior Wall Protection - Mixed Occupancy Buildings Dear Mr. Houser: Per your letter of inquiry regarding the above mentioned subject I reply item by item as follows: 1) Incorrect - See Code Interpretation enclosed. 2) The signed, recorded agreement if imposed when a structure is built on the adjacent property would probably lead to other compounding code requirements (light, ventilation, emergency egress & rescue, fire dept. access, etc.) that would not necessarily serve the best interests of the owner or the city. 3) I do not recall in my phone conversation with Mr. Lebens that specific distances from the property line were stated. The conversation centered on generalities of code requirements. The term "variance" does not exist in my vocabulary when discussing the requirements of the State Building Code nor is it a term used or indentified in the State Building Code. UBC Table 5-A states that the exterior walls of R-3 Occupancies located less than 3 feet from a property line must be a minimum of 1-Hour Fire Resistive Construction and that no openings are permitted. I trust that the above reply and the enclosed code interpretation adequately addresses your inquiry. Feel free to contact me if you have further questions. Yours truly, BUILDING CODES & STANDARDS DIVISION Elroyerdahl Codes Administrator EB/cj Enclosure AN EQUAL OPPORTUNITY EMPLOYER CXu MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE: Vacation Carryover DATE: December 20, 1983 Introduction & Background Dick Kaley is requesting approval to carryover approximately 45 hours of vacation. His desire is to use up the 45 hours in January and February that he was unable to use because of an injury on duty. The personnel policy requires Council approval of this request. Alternatives 1. Approve 2. Disapprove Recommendation Reconunend Alternative No. 1. Action Requested Move to allow Sergeant Kaley to carryover into 1984 an estimated total vacation leave balance of 45 hours to be used by March 1, 1984. JKA/ldd Attachment 1 6A TO: John K. Anderson FROM: Sgt . Richard R. Kaley DATE: December 19 , 1983 RE : Request to carry vacation time Please accept this request to carry excess vacation hours already earned into the 1984 year. Due to a personal injury to my hand on 09-11-83, I was under Workmans Compensation for approximately seven (7) weeks . During this time I was not able to use vacation hours . Due to this unusual circumstance , I am requesting to carry this time. As of 12-16-83 I had accumulated 81. 5 hours , above the authorized 80 hours . I will exhaust 40 hours of the above time during the week of 12-19-83. However, I request to carry the remaining hours (approximately 45 hours) into the 1984 year. Due to department scheduling, 40 hours is all the time allowed to me for 1983 vacation . Sincerely, / r4r.r Sgt . Richard R. Kaley • RESOLUTION NO. 1208 A RESOLUTION AMENDING THE CITY OF SHAKOPEE' S EMPLOYEE BENEFITS WHEREAS, the City Administrator has recommended that certain . changes be made in the employee benefits of the City of Shakopee ; and WHEREAS, these changes will be beneficial to the City of Shakopee and the City employees ; and WHEREAS, the City Council has reviewed these proposed changes and finds that they are in accordance with the goals and objectives of the Employment Policy of the City of Shakopee . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA , that the following changes shall be made in the City of Shakopee ' s Employee Benefits : 1 . SICK LEAVE. Unless otherwise agreed to in a formal agreement with a bargain- ing unit , all permanent full time city employees shall accumulate sick leave at the rate of one day per month. Sick leave may accrue at the rate of 12 days per year to a maximum of 100 days . 2 . VACATION. Unless otherwise specified in a formal agreement with a particu- lar bargaining unit , vacation leave shall be earned in accordance with the following schedule : From 0 through 5 years of employment - 2 weeks From 6 through 15 years of employment - 3 weeks 16 plus years of employment - 4 weeks Unless otherwise specified in a formal agreement with a particular bargaining unit , no more than ten days of accrual vacation leave can be carried beyond December 31st into a new calendar year, unless specifically authorized by the City Administrator with the approval of the City Councij which approval shall be granted onl for unusual circumstances . All accrued vacation in excess of this maximum shall be stricken from the accrual records and lost . An employee who is separated for any reason shall be paid for any accumulated vacation leave , provided, however , that should an employee resign without giving two weeks written notice , and except for reasons of ill-health, he shall forfe his right to accumulated vacation leave . 3. INSURANCE COVERAGES. Hospitilization , major medical and life insurance coverages shall be provided to all group II and all group IV employees after 30 days of continuous service , with the City paying a minimum of $70 toward the total cost of these coverages for the individual • (u) Memo To: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Employee Assistance Program Policy Statement Date: December 16, 1983 Introduction Background The City needs to adopt a policy as an employer as to how it will handle the employee assistance program. Attached is a proposed policy based upon a suggested form from dor & associates. Alternatives 1. Adopt Resolution No. 2199 adopting policy as proposed. 2. Modify suggested policy. Recommendation Recommend alternative no. 1 . Action Requested Move to adopt Resolution No. 2199 adopting the Employee Assistance Program Policy as proposed. v— RESOLUTION NO. 2199 A RESOLUTION ADOPTING AN EMPOYEE ASSISTANCE PROGRAM POLICY WHEREAS, the City Council of the City of Shakopee has authorized an employee assistance program, and WHEREAS, the City needs to have a policy as to how the employer (City) will handle the program. NOW, THEREFORE, BE IT RESOLVED BY TIIE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the attached Employee Assistance Program Poicy is hereby adopted. Adopted in session of the City Council the City of Shakopee, Minnesota held this _ day of , 1983 . Mayor of the City of 'Shakopee ATTEST: City Clerk Approved as form this , day of 1983 . City Attorney CITY OF SHAKOPEE EMPLOYEE ASSISTANCE PROGRAM POLICY The City of Shakopee has an employee assistance program to help employees and members of their households identify and solve personal problems which may adversely affect their job performance. The purpose of this program is to provide these services through contractural arrangement with an outside counseling agency. The program is designed to help with a broad range of human problems such as alcohol and drugs, emotional/behavioral difficulties, family and marital , financial, legal and other personal or job-related problems. The program will provide telephone information and referral, problem assessment and referral, short term 1-3 visit consultation, 24 hour crisis intervention, the cost of which is covered by the employer. If costs are incurred for services beyond the above listed and are not covered by insurance or other benefits, that expense will be the employee 's responsibility. The policy for use of this program will be: 1. Employees and/or members of their households may make use of the program by calling dor and associates, inc. 378-2335 and identifying themselves as employees. Neither employer nor any other employee will be informed that the individual is using the service. 2. The program is available to employees or their families on a self-referral basis since problems at home can affect the job. If employees or family members have personal problems that may benefit from assistance, they are encouraged to use the program. 3. All records and discussions of personal problems will be handled in a confidential manner as other medical records. These records will be kept by the designated counseling resource and will not become a part of the employee's personnel file. 4. Reports made to the employer by the counseling service record only the numbers of persons using the service and cannot be traced to any specific person. 5. Sick leave may be granted for treatment or rehabilitaion on the same basis as is granted for other health problems. Consideration will also be given for the use of annual leave or leave without pay if sick leave is not available. 6 . Management becomes concerned with an employee's personal problems only when they adversely affect job performance or reflect discredit on the company. 7. Participation in the program may be requested by a supervisor if performance problems, excessive absenteeism or another job-related difficulty is present. 8. Employees will be encouraged to seek assistance to determine if personal problems are causing unsatisfactory job performance. If performance problems are corrected, no further action will be taken. If performance problems persist, the employee will be subject to normal corrective procedures including disciplinary action in accordance with the Personnel Policy 9. Participation in the problem will not jeopardize an employee's job security, promotional opportunities or reputation. Memo To: John K. Anderson , City Administrator From: Gregg Voxland , Finance Director Re : Designation of Depositories Date : December 14 , 1983 Introduction & Background The opportunity arose to purchase a negotiable Certificate of Deposit at a good interest rate . The CD ' s were recommended by our account representative at Merrill Lynch and the institutions are among the 10 largest in the country. The investment has been made but if Council declines to designate the additional depositories , the certificates can be sold promptly . Alternatives 1 . Pass Resolution No. 2194 2 . Do not pass Resolution No. 2194 R commen attain Recommend alternative no . 1 . Action Requested Move Resolution No . 2194 GV:mmr / c- RESOLUTION NO , 2194 RESOLUTION AMENDING RESOLUTION NO . 2100 DESIGNATING OFFICIAL DEPOSITORIES WHEREAS, the City Council has previously adopted Resolution No . 2100 designating official depositories and , WHEREAS , it is the desire of staff tc add two institutions for investment purposes. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE , MINNESOTA: That the following institutions are also designated as depositories: California Federal Savings & Loan $100 , 000 . 00 All State Savings & Loan :x100 ,000 .00 Be it further resolved that the limit for the First National Bank of Shakopee be raised from $500 ,000 .00 to $700 ,000 .00. Adopted in session of the City Council of the City of Shakopee , Minnesota held this __________ day of _�______, 1983 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of _ , 1983 . City Attorney /IDQ__ '�r na&nt MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk `.c_ RE: Appointments to Suburban Rate Authority for 1984 DATE: December 13 , 1983 Introduction: It is necessary to designate the director and alternate director from our community to the Suburban Rate Authority for 1984. The attached resolution designates Mayor Reinke as the director and John Anderson as the alternate director for 1984. Action Requested : Offer Resolution No . 2193 , designating Director and Alter- nate to Suburban Rate Authority, and move its adoption. JSC/ldd Attachment • /6C, RESOLUTION NO. 2193 A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY BE IT RESOLVED by the City Council of the City of Shakopee Minnesota, as follows Eldon A. Reinke is hereby designated to serve as a director of the Suburban Rate Authority, and John K. Anderson is hereby designated to serve as alternate director of the Suburban Rate Authority for the year 1984 and until their successors are appointed. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee , Minnesota , held this 20th day of December, 1983 . Mayor Attest : City Clerk Approved as to form this day of December, 1983 . City Attorney lid MEMO TO: John K. Anderson City Administrator FROM: Jeanne Andre Director of Community Development RE: Proposed Change in Personnel Policy DATE: December 16 , 1983 Introduction: Due to the recent reorganization of the Planning and HRA functions , the City Planner has been hired to work under the supervision of the Director of Community Development . Since the Planner is no longer a department head , questions have arisen on how best to handle work hours related to evening meetings . Background: When hired , the new City Planner was informed that staffing of the Planning Commission and Energy and Transportation Committee would be part of her job description. She understood that these meetings occurred in the evening and her position would , therefore , require some evening work hours . However, without the department head status which the previous Planner had , some flexibility in handling compensatory time is lost . Under current City practice , department heads can , within the two week pay period , take compensatory time at the rate of one hour for each one hour worked in excess of the normal 8-hour day or 40-hour week . They cannot bank hours worked beyond the 80 hour pay period and they cannot receive overtime pay. Under the current Personnel Policies , non-department heads are to receive compensatory time at the rate of one and one-half times the base hours worked in excess of their regularly scheduled hours or forty hour work-week . There are a couple of ways to comply with this policy for the new Planner : 1 . The Planner ' s regularly scheduled hours on Thursdays could be from 3 : 30 P.M. to Midnight (or 1 :00 to 4 :30 and 7 : 30 to Midnight, etc . ) , providing for an 8-hour day; or 2 . The Planner could plan to reduce her hours on the Friday following a Planning Commission by the number of hours spent at the meeting the previous night . This would keep her within the 40 hours per week provision. John K. Anderson December 16 , 1983 � � �• Personnel Policy Page -2- The new Planner realized she would be working evening hours and does not expect to receive compensatory time at the rate of one-and-one- half the base hours worked . However, the above two means of avoid- ing the need for normal compensatory time are not very flexible and she does not wish to be locked into either option . We, therefore, have come up with a recommended revision to the personnel policies that will provide Judi with more flexibility to use her compensatory time when it ' s most convenient to fulfill her work commitments and personal needs . The revision would allow an employee to bank (beyond the 40 hour work week or 80 hour pay period) compensatory time that the employee elects not to use within the normal 8 hour day or 40 hour week . However , this time could only be banked at the rate of one hour banked for one hour worked . The proposed change would give the employee the benefit of more flexible use of the time while the City would avoid the need to compensate at a rate of one-and-one-half times the additional hours worked . Under this proposed change, additional hours worked , not as part of the employee ' s regular schedule , would be subject to the normal compensatory time rate . Recommended Action: Adopt Resolution No. 2196 , A Resolution Amending The City Of Shakopee Personnel Policy Adopted By Resolution No. 1571 On Overtime And Accumulated Compensatory Time . JA/jvm Attachment / o RESOLUTION NO. 2196 A RESOLUTION AMENDING THE CITY OF SHAKOPEE PERSONNEL POLICY ADOPTED BY RESOLUTION NO. 1571 ON OVERTIME WHEREAS, Resolution No. 1571 was adopted by the City to provide reasonable and clear expectation of the conditions of employment for its employees ; and WHEREAS, it is necessary to amend certain sections of Resolution No. 1571 from time to time to maintain reasonable and clear conditions of employment . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that Section 6 , Subd . 4 "Overtime" of the City of Shakopee Personnel Policy (Resolution No. 1571 , Resolution No. 1876 and Resolution No. 1967) are hereby amended to read as follows : Employees to whom the State Fair Labor Standards Act applies shall be compensated for overtime rates at one and one-half the regular rate of pay for work if their supervisor requires them to undertake in excess of the regularly scheduled hours per day and 40 hour week . The employee has the choice of recording overtime hours worked on a given day as being paid at the rate of one and one-half times base or of banking compensatory time at a rate of one and one-half times base . If the employee elects , with supervisor approval , to work in excess of the regularly scheduled hours per day or 40 hour week, such time can be banked at the normal rate of one times the base hours worked . These elected excess hours cannot be taken as additional , or "overtime" pay. BE IT FURTHER RESOLVED, that Section 6 , Subd . 5 , Paragraph 1 , "Accumulated Compensatory Time of the City of Shakopee Personnel Policy (Resolution No. 1571 and Resolution No. 1876) is hereby amended as follows : Banked time can be taken with the department head ' s approval during the pay period or during a future pay period as compensatory time . A maximum of 40 hours accumulation of compensatory time can be carried from year to year. After a maximum of 40 hours , if the employee is required to work over- time, the additional hours of overtime worked must be paid . The employee cannot elect to bank compensatory time once a maximum of 40 hours has already been banked . Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney JD1CL) MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City ClerkJ-Ty RE : Fee Resolution for 1984 DATE: December 15 , 1983 Introduction : It is appropriate to update our fee resolution for 1984. Background : The 1984 budget includes a few changes to our fee resolution as follows : 1 ) Electric fees are being raised to coincide with the state fees . 2 ) Engineering fees are increased approximately 6%. 3 ) Garbage Collection fees are increased . 4) Scavenger fees are increased 19% and are set to MWCC rates . 5 ) Equipment Rental for public works vehicles are increased . (They are comparable to Chaska . ) Our Building fees are the same as the State ' s and are not being increased; however , we have not been charging a plan check fee for residential structures and Mr. Houser recommends that we charge a plan check fee . See memo attached. In reviewing a 1983 Municipal Fee Survey by the AMM, I noticed that many cities charge a fee for requesting the vaca- tion of a street/alley or easement . We have not been doing so . Fees charged range from $10 .00 to $250.00 (or a bill to cover City costs ) with the majority charging $50 . 00 or $100.00 . Since there is a considerable amount of staff time spent on money requests , I recommend we charge a $50 . 00 fee . I have included this in the resolution and if Council disagrees , it should be removed. Summary: 1 ) Electric fees = State fees 2 ) Plan check fee added ( 657 of Building fee ) 3 ) Garbage increased to = new contract L Fee Resolution for 1984 Page Two December 15, 1983 4) Scavenger fees increased 197 5 ) Engineering fees increased approximately 6%. 6) Vacation fee added - $50 . 00 7 ) Equipment Rental Fees Action Requested: Offer Resolution No. 2190. JSC/ldd RESOLUTION NO. 2190 A RESOLUTION SETTING FEES FOR CITY LICENSES , PERMITS , SERVICES AND DOCUMENTS BE IT RESOLVED, by the City Council of the City of Shakopee , Minnesota , that the attached Fee Schedule , dated January 1 , 1984, is hereby approved and adopted by reference in its entirety as though repeated verbatim herein. BE IT FURTHER RESOLVED, that the attached Fee Schedule shall become effective on January 1 , 1984, unless indicated otherwise therein, and Resolution No . 2082 shall be repealed effective January 1 , 1984. Adopted in session of the City Council of the City of Shakopee , Minnesota held this day of 1984. Mayor of the City of—Shakopee ATTEST: City Clerk Approved as to form this day of , 1984. City Attorney TABLE OF CONTENTS .'. ---- 7 `) ,/ 1 Page CITY CLERK Movies and Theaters 1 Scavengers 1 Gambling Devices including Raffles 1 License for the sale and set-up of Liquor 1 Peddlers 2 Taxicabs and Drivers 2 Tabacco 2 Shows , Non-Transient Theme Parks , Amusement Parks , etc 2 Billiards , Pool and other Game Tables 2 Massage Parlors , Saunas , Steam Baths , Heat-Bathing Rooms 2 Masseur and Masseuse Registration Fee 3 Rental of Pat Thielen Rodeo Arena 3 Request Vacation of Street, Alley or Easement 3 BUILDING INSPECTOR/ELECTRICAL INSPECTOR Electrical Inspection 3-5 Plumbing Permits 5-6 Building Permit Fees 6-7 Fire Protection Equipment 7 Well and Individual Sewage Disposal Permits 7 Heating , Air Conditioning , Refrigeration , and Ventilation Permits 7 Tank and Piping Permit 8 Permit to Work in Public Right-of-Way 8 Water Heaters - New 8 Gas Piping Permits 8 Commercial 8-9 Agricultural and Non-Agricultural Storage 9 Form ( Report ) FINANCE Industrial Revenue Bond Fees 9 Garbage Rates 9 Sewer Service Charges 9 Standard Service Availability Charge (SAC) units for various commercial , public , 10-11 and institutional facilities Residential SAC Charge 11 11 -121 Office Charges Page POLICE Accident Report Copies 12 Towing and Impounding of Vehicles 12 Dog Licenses , Impounding Fees , etc 12 PUBLIC WORKS Equipment Rental 12-13 PLANNING Application for Conditional Use Permit 13 Application for Variances 14 Application for Plats , Divisions 14 Application for Rezoning 14 Application for Planned Unit Development 14 Application for Fill and Mining Permit 14 Application for Sign Permits 14 Copy of Official Maps 14 Developers Package 15 Comprehensive Plan 15 ENGINEERING Department Fees (employees) 15 Project Plans and Specifications 15 Permit Review 15 Plan , Plat and Report Review 15 OTHER Application Fee for Variance from or Amendment to the cable franchise ordinance 15 Res . No . 2190 Adopted 12/20/83 FEE SCHEDULE Shakopee , Minnesota January 1 , 1984 Fees are listed by department and are to be updated annually. CITY CLERK/Misc . Business Licenses FEES Movies_ and__Tllea_ter (Authorized by City Clerk 6 . 42) 1 . Annual fee for showing 16 mm films $ 25 .00 2 . Annual fee for showing 35 mm films (or larger) 100 .00 3 . Annual fee for conducting theatrical play( s) 25 .00 Scavenger,5 (Dumping or discharge of waste ) ( Authorized by City Code 6 . 43) 1 . From sources within the City of Shakopee 1 . 19/ (measured to nearest 100 gallons) 100 gallon 2 . From sources outside the City of Shakopee 5 . 36/ (measured to nearest 100 gallons) 100 gallon No permit nor fee shall be required for pumping and cleaning cesspools and/or septic tanks . Gamb1 in Pevise*_LLqjuui.ng Raft-1.e ( Authorized by Ordinance No . 9) 1 . Annual fee for gambling devices including raffles 100 .00 2 . Annual fee for a separate raffle license 2 . 00 3 . Annual fee for a bingo license ( if less than five times per year there is no fee) 100 .00 License for tl"le Sale of Begr . LiaLLQLx 41ine .___Set-_ k cen �_Jiauor_.icen�e, C1ul�L_i�€� ��nsi_T�r1R�ranX Beer Licen (Authorized by City Code 5 .06 ) 1 . Annual fee for On Sale Beer License 297 .00 2 . Annual fee for Off Sale Beer License 95 . 00 3 . Temporary Beer License 12.00 4 . Annual fee for Set Up Lic2,1 e 95 .00 5 . Annual fee for On Sale Wine License 1/2 of On Sale Liquor or $2 ,000 whichever is less 6 . Annual fee for On Sale Club License 238.00 7 . Annual fee for Sunday Liquor License 200 .00 8 . Annual fee for Off Sale Liquor License 150.00 9 . Application and Investigation fee for Off Sale or On Sale Liquor License: a ) If investigation within MN 59 .00 b) If investigation outside MN 356 . 00 -1- 10 . Annual fee for On Sale Liquor License: Customer Used Floor Area Under 1 ,000 $3 ,210.00 1 ,000 - 1 ,999 3 ,800 .00 2 ,000 - 2 , 999 4 , 400.00 3 ,000 - 3 , 999 4 ,990 .00 4 ,000 - 4 , 999 5 , 580.00 5 ,000 - 5 , 999 6 , 180 .00 6 , 000 - 6 ,999 6 ,770.00 7 ,000 - 7 ,999 7 ,370 .00 8 ,000 - 8 ,999 7 ,960 . 00 9 ,000 - 9 , 999 8 ,550 .00 Over 10 , 000 9 , 150.00 Other Business Regulations and Licenses (City Code - Chapter 6 - all applicants require a $5 .00 application fee ) Peddlers (Authorized by City Code 6 .21 ) 1 . Weekly License Fee 25 .00 2 . Annual License Fee 150.00 3 . Six Month License Fee 100 .00 Taxicabs and Drivers (Authorized by City Code 6 . 22) 1 . Annual fee per vehicle 25 .00 Tobacco (Authorized by City Code 6 .23) 1 . Annual fee for Tobacco License 15 .00 Shows, Non-Transient Theme Parks , Amusement Parks , etc . (Authorized by City Code 6 .24) 1 . Annual license fee equaling the number of rides X $45 .00 45 .00/ride 2 . Show without rides 75.00 3 . Non-Transient Theme Parks As per agreement Billiards, Pool and Other Game Tables (Authorized by City Code 6 .31 ) 1 . Annual license fee for the first table 100. 00 2 . Each additional table 50 .00 Massage Parlors , Saunas , Steam Baths , Heat-Bathing Rooms (Authorized by City Code 6 .40) 1 . Annual License Fee 2 ,000 .00 2 . Initial license requires one time investigation fee 500.00 -2- Masseur and M_asseuse Registration Fed (Authorized by City Code 6 . 41 ) 1 . Annual registration fee 100. 00 t1ta1 o Pat Thielen Rodeo Arena (Authorized by Resolution No. 1910) Rental of arena for a period not to exceed seven consecutive days : a . Non-profit organizations within corporate limits of City of Shakopee 0 .00 b . Other non-profit organizations 200.00 or 15% of gross ticket sales whichever is greater c . Profit making organizations 200 .00 or 15% of gross ticket sales whichever is greater Request Vacation of Street , Alley or Easement Hereby set as follows : 1 . Request for vacation of street , alley or easement 25 . 00 BUILDING INSPECTOR/ELECTRICAL INSPECTOR Electrical_Inspect.i_on (Authorized by City Code 4 . 05 ) 1 . Payment of Fees : fees are due and payable to the City of Shakopee at or before commencement of the installation and shall be forwarded to the City of Shakopee. An additional $ .50 Slate Surcharge must accompany each permit plus $ .50 for n ction forms, 2 . Signs : shall be computed in accordance with State Schedule with a minimum fee of 8 .00 3 . Swimming pool 13 .00 per inspection 4 . Minimum fee for each separate inspection of an installation , replacement , alteration or repair _limited to one inspection only . 8 .00 5 . Services , change of services , temporary services , additions , alterations or repairs on either primary or secondary services shall be computed separately . a . 0 to and including 200 ampere capacity 10 . 00 b . For each additional 100 ampere or fraction thereof 4 .00 -3- 6 . Circuit , installation of, additions , alterations or repairs of each circuit or sub-feeder shall be computed separately including circuits fed from sub-feeders and including the equipment served . Circuits of 250 volts or less . a . 0 to and including 30 ampere capacity 3 . 00 b . 31 to and including 100 ampere capacity 4 .00 c . For each additional 100 ampere capacity or fraction thereof 1 .00 The maximum fee on a single family dwelling or farmstead which is limited to a 200 ampere capacity and limited to three ( 3) inspections shall be 40 .00 with a minimum fee of $13 .00 per inspection 201 to 400 A maximum fee limited to four ( 4) inspections 80. 00 Additional inspections shall be at the minimum fee as per Sectin 6G . The maximum fee on an apartment building shall not exceed 18 .00/dwelling unit for the first 20 units and per dwelling unit for the balance 14 .00 A 2 unit dwelling ( duplex ) maximum fee per unit as per single family dwelling . For circuits over 250 volts double the fee for 250 volts or less . 6A . In addition to the above fees ; a charge of $1 .00 will be made for each street lighting standard . B. A charge of $2 .00 will be made for each traffic signal head . C . In addition to the above fees , all transformers and generators for light , heat and power shall be computed separately at $3 .00 per unit plus 20 cents per KVA up to and including 100 KGA , 101 KVA and over at 10 cents per KVA. The maximum fee for any transformer or generator in this category is $25 .00 D . In addition to the above fees , all transformers for signs and outline lighting shall be computed at $3 .00 for the first 500 VA or fraction thereof per unit , plus 30 cents for each additional 100 VA or fraction thereof. E . In addition to the above fees , ( Unless included in the maximum fee filed by the initial installer) , remote controls , signal circuits and circuits of less than 50 volts shall be computed at $3 .00 per each ten openings or devices or each system plus $1 .00 for each additional ten or fraction thereof. F . For the review of plans and specifications of proposed installations, there shall be a minimum fee of $100 .00 up to and including $30 ,000 to be paid by persons or firms requesting the review. -4- G. When reinspection is necessary to determine whether unsafe conditions have been corrected and such conditions are not the subject of an appeal pending before the Board or any court , a reinspection fee of not to exceed the original unit fee , or $8 .00 whichever is less , may be assessed in writing by the Inspector. H. For inspection not covered herein , or for requested special inspections or services , the fees shall be $17 .00 per man hour , including travel time plus 24 cents per mile traveled , plus the reasonable cost of equipment or material consumed . This section is also applicable to inspection of empty conduits and such other jobs as determined by the Inspector. 7 . For inspections of transient projects including but not limited to Carnivals and Circuses , the inspection fee shall be computed as follows : a . Power supply units - according to section 6C. A like fee will be required on power supply units at each engagement during the season , except that a fee of $17 .00 per hour will be charged for additional time spent by the Inspector if the power supply is not ready for inspection as required by law . b . Rides , Devices or Concessions - shall be inspected as their first appearance of the season and the inspection fee shall be $8 .00 per unit. Plumbing Permits (Authorized by City Code 4 .05) 1 . Alterations and Repairs - Minimum Fee 12 .00 + $ . 50 State Surcharge Tax 2 . New Construction Residential - Minimum Fee 36 . 00 + $ .50 State Surcharge Tax Commercial - Minimum Fee f ) .00 + $ .50 State Surcharge Tax 3 . Residential Plumbing Permit Fees All fixtures listed below will be figured at 6 .00/each Water Closet Water Softener Lavatory ( Basin) Bathtub Floor Drain Laundry Tub Sink Shower Stall Disposal Dishwasher Water Heater ( Gas or Electric) Clothes Washer - Standpipe Permit fees for rough-ins for future bathrooms will be $5 .00 per fixture . 4 . Replacements Only Water Heater - Gas 12 . 00 Water Softeners - New or replacement in other than homes under construction ( installer must be licensed by the State Board of Health 12 .00 -5- 5 . Commercial Plumbing Permit Fees Water Closet , Lavatory ( Basin) , Urinal , Individual Shower 6 . 00 Shower - Gang Type - Per Head 4 . 80 Drinking Fountain 6 .00 Dental Unit 12 .00 Sink - Service or Mop 6 .00 Flat rim, bar , counter , laboratory 8 .50 Pot or Skullery 8 .50 Clothes Washer - First five units or less 18 .00 Each additional unit 3 .60 Floor Drain - 2 inch 6 .00 3 and 4 inch 7 .50 Catch Basin 9 .00 Sewage Ejector 12 .00 Sumps and Receiving Tanks 12 .00 Water Softeners 18. 00 Water Heater - Gas - ReplacemenG only 24 .00 Building Permit Fees (Authorized by City Code 4 .05) Building Value Fees $1 .00 to 500 .00 $10 .00 501 .00 to 2 ,000 . 00 $10.00 for the first 500 .00 plus 1 .50 for each additional 100 .00 fraction thereof, including 2, 000 .00 2 ,001 .00 to 25 ,000 .00 $32. 50 for the first 2 ,000 .00 plus 6 .00 for each additional 1 , 000.00 or fraction thereof, to and including 25 ,000 .00 25 ,001 .00 to 50 ,000.00 $170. 50 for the first 25 , 000. 00 plus 4 .50 for each additional 1 ,000 .00 or fraction thereof, to and including 50 ,000.00 50 ,001 .00 to 100 ,000 .00 $283 .00 for the first 50 ,000 .00 plus 3 .00 for each additional 1 ,000.00 or fraction thereof, to and including 100 ,000 .00 100, 001 .00 and up $433 . 00 for the first 100 ,000 . 00 plus 2.50 for each additional 1 ,000 .00 or fraction thereof State Surcharge : ( These fees forwarded to the State Treasurer) Less than $1 , 000 $ .50 $1 ,000 ,000 or less .0005 x Valuation $1 ,000 ,000 to $2 ,000,000 $ 500 + .0004 x ( Value - $1 ,000,000) -6- $2 ,000,000 to $3 ,000 ,000 $ 900 + .0003 x ( Value - $2 ,000 ,000) $3 ,000 ,000 to $4 ,000 ,000 $1200 + . 0002 x ( Value - $3 ,000,000) $4 ,000 ,000 to $5 ,000 ,000 $1400 + .0001 x ( Value - $4 ,000 ,000) Greater than $5 ,000 ,000 $1500 + .00005 x ( Value - $ ,000,000) Moving Permit $35 .00 Fire Protection Equipment hereby set as follows: Stand pipes and hose cabinets shall be computed at 1% of the contract plus $ .50 State Surcharge Tax . Sprinkler Systems shall be computed at $5 . 00 for the first 10 heads and $2 .00 for each additional 10 heads or part thereof plus State Surcharge Tax . Well and Individual Sewage Disposal Permits hereby set as follows : Residential : Well 5 .50 Commercial : Well 5 .50 Residential : Sewage Disposal 37 .50 Commercial : Sewage Disposal 37 .50 Heating, Air Conditioning, Refrigeration , and Ventilation Permits hereby set as follows : Minimum Fee 9 .00 +$ .50 State Surcharge Tax Single Family Residence 24 .00 +$ .50 State Surcharge Tax Central Air Conditioning ( at the time of 6 .00 construction) +$ .50 State Surcharge Tax Refrigerant Systems Permit Fees 3 horsepower or less 9 .00 over 3 to 15 horsepower 12 .00 over 15 to 50 horsepower 30 .00 excess of 50 horsepower 60 .00 Alterations and repairs Minimum Fee Commercial fee shall be computed at 1 .25% of the contract plus State Surcharge Tax . Permits shall cover only single installations. Multiple furnaces , boilers , etc . shall be considered separate installations. Tank & Piping Permits hereby set as follows : Underground fuel storage tanks and piping permit fee to be 1 .25% of contract plus State Surcharge Tax . -7- Permit to Work in Public Right-of-Way fees set as follows : Permit to work in public right-of-way 15 .00 When work in public right-of-way requires the submittal of plans and specifications , review of the plans shall be charges in accordance with the hourly fees approved for the Engineering Dept . Water Heaters - New (Including Pool Heaters) hereby set as follows : for inputs not exceeding 100 ,000 BTU 9 .00 100, 001 to 200 ,000 BTU 12.00 200 ,001 to 300 ,000 BTU 14 .50 300 ,001 to 500 ,000 BTU 15.00 500 ,001 to 700 ,000 BTU 36 .00 700 ,001 to 1 ,000 ,000 BTU 48 .00 Any fixture not listed above 6 .00 Rain water Leaders - all stacks 10 stories or less 12 . 00 - all stacks over 10 stories 18 .00 Area Roof Drains ( each) 7 .50 Lawn Sprinkler Systems - Residential 18 .00 Lawn Sprinkler Systems - Commercial (This fee includes water connection from building piping to yard side of siphon breaker) 30.00 Commercial plumbing permits to be figured by the above fixture schedule but at the time the permit is to be issued , the permitee will certify the contract price and the fee will be based on the above method or 1 .25% of the contract price , whichever is greater. Gas Piping Permits hereby set as follows : Minimum Fee 3 .60 +$ .50 State Surcharge Tax Residential - Each fixture or appliance 2 .50 +$ . 50 State Surcharge Tax Alterations and Repairs - Minimum Fee Where the gas piping is divided between two contractors such as the Heating Contractor installing the gas line to the furnace and the Plumbing Contractor doing the balance of the gas piping , each Contractor shall take out a permit. Commercial For installation of piping up to and including two ( 2) inches in size , providing not over three ( 3) openings 11 .00 and for each additional opening 3 .00 -8- For installation of piping exceeding two ( 2) inches in size , providing not over three ( 3) openings 14.50 and for each additional opening 4 .00 Enameling ovens , retorts and similar gas burning devices : Fees to be determined as for commercial water heaters . Steam Generators for process use (pressing , dry cleaning , etc . ) : Fees to be determined as per heating code . Agricultural and Non-Agricultural Storage Form ( !eport) Annual report processing 10 .00 FINANCE - hereby set as follows : Industrial Revenue Bond Fees 1 . Fee for the first $1 ,000 ,000 1000.00 2. Fee for each additional dollar over $1 ,000 ,000 X .5% 3 . Legal expenses as billed Garbage Rates (Authorized by City Code 3 .02) 1 . Urban Residence 5 . 12/month 2 . Senior Citizen in urban residence 3 .36/month 3 . Commercial and non-urban rates not set by the City Sewer Service Charges ( Authorized by City Code 3 .02) (Effective on the 4/ 1/83 billing) 1 . Quarterly service charge 9 .00 2. For every 1 , 000 gallons or part thereof of metered flow or water usage 1 . 14 3 . For annalized flow in excess of one million gallons a service charge per million gallons or part thereof of metered flow or water usage 49 .00/mil .gal . 4 . Charge for unmetered residential water accounts or new accounts 8 .70/month -9- Standard Service Availability_ Charge__(SAC) Units far Various C• tio - ' . • _ ' . � . � . _ F. ' - _ ( Mandated by MWCC) (These fees forwarded to MWCC) Type of Facility Parameter SAC Un ' ts Arenas 110 seats 1 Automobile Service 2 service bays 1 Ballroom Facility without liquor service 825 sq . ft . 1 Facility with liquor service 590 sq . ft . 1 Banquet Room Food catered 2060 sq . ft . 1 Food catering with dishwashing 1180 sq . ft . 1 Food preparation and dishwashing 825 sq . ft . 1 Food preparation , dishwashing with 590 sq . ft . 1 liquor Barber Shop 4 chairs 1 Beauty Salon 4 stations 1 Boarding House 5 beds 1 Bowling Alleys 3 alleys 1 Car Wash ( Self-Service) 1 stall 3 Car Wash (Service Station) 6 Car Wash ( Requires specification on equipment flow rate and cycle time) Churches 275 seats 1 Cocktail Lounge 23 seats 1 Fast Service Restaurant 22 seats 1 ( minimal dishwashing) Example: Pizza Parlor , McDonald ' s , etc . General Office Building 2400 sq . ft . floor space 1 Handball and Racquet Courts 1 court 2 Hospitals 1 bed 1 Laundromats ( requires water volume for cycle time , 8 cycles per day) Motels and Hotels ( assume 2 persons/ room) 2 rooms 1 -10- Nursing Home 3 beds 1 Restaurant (Drive-in) 9 parking spaces 1 Restaurant ( 18-24 hours service) 6 seats 1 Restaurant ( 12-18 hours service) 8 seats 1 Restaurant ( 12 hours service ) 12 seats 1 Restaurant (with cocktail lounge) 10 seats 1 Retail Stores 3000 sq . ft . floor space 1 Rooming Houses 7 beds 1 Schools ( Sunday) 55 students 1 Schools ( Elementary) 18 students 1 Schools (Secondary) 14 students 1 Service Station ( gas pumping only) 1 Service Station (with service center) 2 Service Station (with service center and car wash) 8 Swimming Pools 900 sq . ft . pool area 1 Tennis Courts 1 court 2 Theater 64 seats 1 Theater (drive-in) 55 parking space 1 Warehouses 14 employees 1 Speculative Warehouse 10 ,000 sq . ft . 1 ( to be adjusted based on employees when user is established) The SAC unit for a facility not included in the above list will be determined by the Metropolitan Waste Control Commission . A request for SAC unit determination should be made prior to the issuance of the Building Permit . Residential SAC Charge (Mandated by MWCC) (These fees forwarded to MWCC) Residential 425 .00/unit Office Charges hereby set as follows : 1 . Assessment searches 5 .00 -11- 2. Copy fee General Public .20 Other governmental/non-profit public service .07 3 . City Code 25 .00 4 . Comprehensive Plan ( see page 14) 25.00 5 . City Map ( small ) General Public .75 Other Lcvernmental/non-profit public service . 15 City Map (large) General Public 1 .50 Other governmental/non-profit public service . 30 POLICE Accident_ Repprt CQ,p ga hereby set as follows : 1 . One page 2 . 00 2 . Two pages 3 . 00 Towing aluLI_rnj i nsiing of Vehicles hereby set as follows : Towing and impounding is done by a private contractor having appropriate impounding facilities. Fees are set by contractor. Dog Lice;; , Imp 2urlding Fees , etc . (Authorized by City Code 10.21 ) 1 . Dog Licenses (good for the life of the dog ) 5 .00 2 . First impoundment 10 .00 3 . Second impoundment 20.00 4 . Third and successive impoundment within a 12-month period 30 .00 5 . Amount charged per day when confined to the Pound 3 .00 6 . In the case of an unlicensed dog or a dog for whom proof of a current rabies vaccination cannot be shown , an additional penalty of $5 .00 shall be paid . PUBLIC WORKS Equipment RQ1Ia1 hereby set as follows : Caterpiller Grader ( private) 45 .00/hour (State snow removal ) 38 .50/hour Front end loader (Fiat-Allis) private 50 . 00/hour ( State snow removal 2-1/2 yd . w/blower) 40 . 15/hour -12- Front end loader ( Hough) private 40 .00/hour ( State snow removal 1 1/2 yd . w/o blower) 38 .50/hour Elgin street sweeper 45 .00/hour Littleford pull broom 15 .00/hour 2-1/2 ton dump truck ( single) 25 .00/hour 2-1/2 ton dump truck w/plow 35 .00/hour 5 ton dump trunk ( tandem) 35 . 00/hour 3/4 ton pickups (w/plow add 8 .00) 20 .00/hour Mower tractor 30 .00/hour Asphalt roller ( 1-1/2 ton) 15 .00/hour Bobcat Type Loader 30. 00 Pull paver 15 .00/hour Steamer 50.00/hour Huber maintainer 25 .00/hour Wood Chipper 30 .00/hour Post hole digger 8 . 00 plus tractor 20 .00 Power auger 10 . 00 Sign replacement/installation 60 .00/sign Sewer rodder 40. 00/hour ( or .50 per foot) TV sewer system 40 .00/hour ( or . 25 per foot) Sewer jetting cleaner 40.00/hour (or .50 per foot) Barricades w/flashers 5 . 00/day Barricades w/o flashers 3 . 00/day Cones .50/day PLANNING - hereby set as follows : Application for C,gnditional U P��rr Home Occupations 50 .00 All others 100. 00 Renewal ( same as new) -13- Application for Variances Single Family Residential 50 .00 All others 100 .00 Application for Plats , Divisions ( incl . $45 . 00 for signing ) Preliminary Plat 245 .00 + $5/lot minimum 145 .00 + $3/acre , whichever greater Final Plat 50 .00 Lot Split 35.00 Registered Land Survey 50 .00 Lot Consolidation 50.00 Application for Rezonin . ( incl . $45 .00 for signing) 1 Acre or less 195 .00 Over 1 Acre 195 .00 + $10 .00/acre Application for Planning Unit Development Concept Plan 100 .00 Preliminary Plan 200 .00 + $15 . 00/acre Final Plan 100 .00 ,Applic t on for Fill & Minim Permit 1 - 1000 yards 25 .00 1000 - 20 ,000 yards 100.00 (C . U. P. Fee) Over 20 ,000 yards 100 .00 ( C. U . P. Fee) + all consultant fees 2500 .00 cash deposit required Application for Signs Permit Permanent 20 .00 + $ .25/sq . ft. Temporary 5 .00 Copy of Official Maps Zoning ( 22" x 34" ) 2 .00 ( 8-1/2" x 11 " ) .25 Special Printed Maps .25/sq . ft . Topography Maps 50 .00 + 5 .00/acre Flood Plain Maps .00 (Free) -14- Developers Package Land Use Regulations ( Zoning) 5 .00 Subdivision Regulations 3 .00 Sign Regulations 1 .00 Comprehensive Plan 25 .00 ENGINEERING - hereby set as follows: Department Fees ( employees) City Engineer 43 .00/hour Technician IV 28 .50/hour Technician III 25 .00/hour Technician II 16 .00/hour Secretary 14 .00/hour Salary multiplier 1 .7600 used when an employee ' s rate is not specified above . Project Plans & Specifications Charged at 90% of the fees computed according to Curve B expressed as a percentage of construction costs for projects of average complexity from 1972 ASCE Manual No . 45 . permit _Review 1 . Commercial 30 .00 2 . Residential 15 .00 3 . Recheck at 1/2 the original fee Plan , Plat and Report Review 1 . Review 30.00 2 . Plus hourly rate 3 . Recheck at hourly rate OTHER - hereby set as follows : 1 . Application fee for variance from or amendment to the cable franchise ordinance 25 .00 PLUS Costs of consultants hired to assist the City in considering variance applications will be billed to applicant based on actual cost to the City . Notification will be sent to applicant that consultants will be utilized when that determina- tion has been made . -15- MEMO TO: City Council FROM: LeRoy Houser/Building Official RE: Fee Schedule DATE: December 1 , 1983 Introduction: Most communities are charging a plan check fee for residential building permits , as provided in the Building Code . We have not been doing so. Background : The code provides we may charge 65% of the building permit fee cost for plan review on residential building permit applications . A one hundred dollar building permit fee would generate an additional sixty-five dollars . Based on past volume , I think it would provide for an additional $4,000.00 per year income for the City. Alternatives : 1 . Change the fee schedule to allow us to collect a plan review charge on residential building permit applications . 2. Don' t change the fee schedule regarding plan review charges . Recommendation : Charge the plan review fee . Action Requested: Authorize proper City Officials to change the fee schedule allowing the City to charge a 65% plan review fee on residential building permit applications . LH: cau Attachment 304 UNIFORM BUILDING CODE /6 52" • Fees Sec.304.(a)Permit Fees.The fee for each permit shall be as set forth in Table No.3-A. • The determination of value or valuation under any of the provisions of this code f' shall be made by the building official. The value to be used in computing the building permit and building plan review fees shall be the total value of all construction work for which the permit is issued as well as all finish work. painting,roofing.electrical,plumbing.heating.air conditioning,elevators,fire- extinguishing systems and any other permanent equipment. (b)Plan Review Fees.When a plan or other data arc required to be submitted ? ' by Subsection(h)of Section 302, a plan review fcc shall be paid at the time of • submitting plans and specifications for review. Said plan review fee shall be 65 percent of the building permit fee as shown in Table No.3-A. Where plans arc incomplete or changed so as to require additional plan review, an additional plan review fee shall be charged at the rate shown in Table No.3-A. (c) Expiration of Plan Review. Applications for which no permit is issued within 180 days following the date of application shall expire by limitation,andIII . • plans and other data submitted for review may thereafter be returned to the applicant or destroyed by the building official.The building official may extend .r the time for action by the applicant for a period not exceeding 180 days upon request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. No application shall be extended more than once. In order to renew action on an application after expiration,the applicant shall resubmit plans and pay a new plan review fee. (d)Investigation Fees:Work Without a Permit.1.Investigation.Whenever y any work for which a permit is required by this code has been commenced without first ohtainin g said ermit,a special investi ition shall be made before a permit }may f,; p• g: r . i t may be issued for such work. rN ,, i Y, • 2.Fee. An investigation fee,in addition to the permit fee, shall be collected ;.' whether or not a permit is then or subsequently issued.The investigation fee shall ,,,t1,,, t , be equal to the amount of the permit fee required by this code. The minimum investigation fee shall he the same as the minimum fee set forth in Table No.3-A. The payment of such investigation fee shall not exempt any person from compli- M 4" ance with all other provisions of this code nor from any penalty prescribed by law. . ,« , , (e)Fee Refunds. 1. The building official may authorize the refunding of any t, fee paid hereunder which was erroneously paid or collected. 2. The building official may authorize the refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued ' ' in accordance with this code. 3. The building official may authorize the refunding of not more than 80 percent of the plan review fcc paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. 1 The building official shall not authorize the refunding of any fcc paid except .4 34 i 3 k + { Y '- V - • k fr` ? MEMORANDUM TO: John K. Anderson/City Administr.4^'/ FROM: H.R. Spurrier/City Engineer ��- A RE: Acquisition of Trunk Highway 014 By ss Right-of-Way DATE: December 16 , 1983 Introduction: In 1982 State legislature authorized the Metropolitan Council to levy a tax to establish a fund for purchase of right-of-way for certain highways . The Trunk Highway 101 Bypass is one of the highways specified by this law. Attached are the documents required for a loan application to use these funds . The application submitted to the Metropolitan Council requires the following material as a minimum: 1 . A Resolution of the local jurisdiction authorizing the loan application and purchase of property, 2 . A statement of need to acquire the property including evidence regarding eminent conversion, 3 . The amount of loan requested, 4. A map and legal description of the land, 5 . A statement on the applicant ' s eligibility to incur this debt , 6 . A statement that there is no clean-up problem on the subject property. A copy of the eligibility guidelines , the procedural guidelines and other guidelines are contained in a revised memorandum from Connie Kozlak to the Transportation Staff attached hereto. These recommendations have been approved by the Metropolitan Council adding item 1f as noted under procedural guidelines . Under the law the Trunk Highway 101 Bypass is the only qualified project for which the acquisition funds can be used. This will change after the first of the year when other projects will be added by the Metropolitan Council . Until thoses projects added, Shakopee and Scott County are the only eligible applicants for the money, therefore time is of the essence for making this application. I have identifed two critical areas where development pressure jeopardizes the availability of Trunk Highway 101 Bypass Right- of-Way. These two areas are the only areas in the City where development is encouraged and permitted. The areas are shown on the attached map. City staff can no longer discourage reasonable requests of proper- ty owners to development property in the bypass right-of-way. It John K. Anderson ( O Acquisition of T.H. 101 Bypass r-o-w December 16 , 1983 Page -2- is incumbent upon the City to use its eligibility for these loans to purchase the right-of-way when loan funds are available. It is therefore the recommendation of City staff that Council authorize proper City officials to submit a loan application for the properties described in the attached application. Further, that City Council adopt Resolution No. 2195 , A Resolution Authorzing the Loan Application and Purchase of Property in the Trunk Highway 101 Bypass Right-of-Way. Action Requested: 1 . Adopt Resolution No. 2195 , A Resolution Authorizing the Loan Application and Purchase of Property in the Trunk Highway 101 Bypass Right-of-Way. 2 . Authorize proper City officials to execute and submit a loan application for the purchase of property in the Trunk Highway 101 Bypass Right-of-Way. HRS : cau Attachment 13 5 7 4 / / ' ...... :....1... ................1 ' i(:' 9 0 m U r-' 1 1 1 1 1 1 _ _ __. ____ ¢Ia? e • '- 1 ,-- -- - ,A ,. - AL Vii` I I �5 . — 10 O 2 -, �� 1 I OUTLOT E I y'/Y --- O4_cqF 1 I I I eI 3 • PARK .- 3 2 k eo�< I 1 t ♦ F�4qO � I p y ._� 3�� B J OUTLOT D I L_ OUTLOT F OUTLOT G _J C 4ti 7e OUTLOT O OUTLOT B OUTLOT A I. 1 c.c.M1,A, .c.IAL @t55,oeo 446' 0©O 12_ Lists @i?eoo f 4,oe,0 k:.t ,t,..,, ?l6TA _ 182,SOO 1."./ 531".5o i1 t..55 AtU� -,,,,o ci 50 W° Ili''- . \.c . ' .g i 4%t•.•' 1 0 4 '''. • Ve, 1.01• 1‘111416. Ni .-‘' ' . 4., \ ' R,v(RvIERI 0 el*VV.." °It' p(fORMA,0Pv .ewarlitfiq . _010 .461446 A5 ....•••"" , . /6( + i ' / PAT( FOAM <1 . 't4' : 11( • ' 1 ,, • 141CP6".( '' 1../.' 4 .7 • • .- i i FA. \ , ,, ,..1 I; . '. it K., , , 1, , / : i i..„,- i ',4g-I r 7... ii . F - IA L / / , 4 -1 ' :' >is w R. ,' , t 7 I 1 •:* ' -i: 77 ; • /74' SC.004 I • • L'f' • t ,..• .4 4 . Ciquitc“ i 1 VAL . N• •.:-. - ---- --1 . 1 # 1 i 1- , ..,1 ,„ - l'i - •-T ,':-Ti - 1-7-: ---... i . ....ei., 0 1 ,, I i 4 N i i I I It : i it ' f ;19 9 1 9: 191 .9 I (',.,./'. I) I • ,. . i 4, ,,e'j'.7 '''''\ : LAT 0' . 4 . S io ' ! . • • 9 , I , t' l09 2 .211 91 1._ 1 9 ' 's. • / • AN 0 - A 2 , -1. 1 ri:', '1 '' __1;/ Ave — ! / \ \ ' V- - , •_^ , f, . 1 - 1 ' ' ' •• > \ N / ,.N • \ '-'- 4t ' I-i -'-7-••'•—:7(4t4'.;;'• .,LAN PARK 7 / N / \ 4i-- . V ," •...' ,.. ‘ / ' / '''''''^ I _I ' - ['81 --- 1 ' z lk , ,.., o, A .„, Ou 1,Lii•r .. - -- '!.. 1 r--I-- ,44..4:1044.7 '466441144110"' , 'I L--.1„„Avi-—-- -7--7-- .1.- I ‘• r 1 I -1- i „ Uslc_LT-1-1 , I \ 1•„„•4. I.- i t it I N I \ t N / Ne I PARK ,I • ..- _ t -r-- ,.- • • .-- L. 1 • , • . .. .. I .. ... .....1 .. ... .. ...,, -.. 1 ... -. - ? so .y,..,..........,,........•-oll w rusar-aya- 6\ @LV(.5100o " 2 11fN 5° ‘-'(-- „ 2-ct Ft g AcQ:,_iSP'4 449;1()° -z_,14-Ac (--Aso 1 m. "t 1071200 ..............L....._....-- 800 0 800 1600 4-770 35° , scale TERV44.— feet litcst-3 (`'‘, SO ,—.. .. eij__16*(1i, L2.2,32 p,.., “_____,___ostk 620 (.37°IQ\ ) • Islat4A letto 24-.D3 04- ir ,,,,- • 1CS RESOLUTION NO. 2195 A RESOLUTION AUTHORIZING A LOAN APPLICATION AND PURCHASE OF PROPERTY IN ACCORDANCE WITH MINNESOTA STATUTES CHAPTER 473 WHEREAS , Minnesota Statutes Section 473 . 167 authorizes the acquisition of right-of-way of a State Trunk Highway; and WHEREAS , certain properties described in Attachment A within the City of Shakopee are in danger of eminent conversion; and WHEREAS , the City of Shakopee is eligible to incur this debt ; and WHEREAS , there are no known waste clean-up problems on or under the properties described in Attachment A; and WHEREAS , the City of Shakopee expects the total value of the property to be approximately $953 ,150. NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL that the proper City officials are hereby authorized to make a loan application and purchase of property within the Trunk Highway 101 Bypass Right-of-Way shown on the official map prepared by the Minnesota Department of Transportation. Adopted in session of City Council held this day of —_.- , 1983 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1.9$3. • 411 City of, Township of Shakopee 1 . County of Scott 2. Date December 13 , 1983 3, Assessed Valuation as of January 2, 1983 $ 89 ,424,000 4. Total Outstanding Indebtedness at 12/31/82 5. $ 7 ,815 ,000 6. Less Debt Excluded from Limitation $ 6 , 720 ,000 7. Debt Balance $ 1 ,095 ,000 8. Less Sinking Funds Applicable to Debt Balance $ 305 ,970 9. Net Debt Outstanding $ 789 ,030 10. Assessed Valuation $ 89 ,424,000 11 . multiplied by 6-2/3 %* $ 5 ,964,581 12. Less Net Debt Outstanding $ 789 ,0 30 13. Net Debt Limitation $ 5 ,175 , 551 14. I hereby certify that, to the best of my knowledge, the above information is correct, and that no further debt, eligible for the net debt limitation, will be incurred prior to the closing of the requested R-O-W loan. Clerk of the City of Shakopee OR Auditor of the County of * except cities of the first class. PHDEV2.EP789Y 08.02.83 METROPOLITAN COUNCIL Suite 300 Metro Square Building, St. Paul, Minnesota 55101 MEMORANDUM DATE: April 26, 1983 Revised June 13, 1983 Aug. 2, 1983 TO: Transportation Staff, John Hoeft, Tim Fleetham FROM: Connie Kozlak SUBJECT: Preliminary Discussion of R-O-W Guidelines In 1982 the Minnesota Legislature authorized the Metropolitan Council to levy a tax to establish a fund for purchase of right-of-way for certain highways. The law, which is attached, is fairly specific regarding eligibility and procedures. However, certain aspects require more clarification so it is necessary that the Metropolitan Council prepare guidelines for distribution of these funds. The funds will be available by July. The following is an outline of suggested guidelines and the issues, if any, around each guideline which need further discussion. These guidelines were revised after meeting on May 3 with Mn/DOT and staff members of cities likely to use the program, and on June 1 with Mn/DOT R-O-W and legal staff. Eligibility Guidelines 1 . Any county, town or statutory or home rule city within (or partially within) the 7-county metropolitan area is eligible to apply for a loan. Minnesota Department of Transportation is not eligible. 2. Loans are for the purchase of property within the proposed right-of-way of a state trunk highway shown on an official map adopted pursuant to section 394.361 or 462.359, or for the purchase of property within the proposed right-of-way of an interstate freeway or major arterial highway designated by the Metropolitan Council as a part of the metropolitan highway system plan and appproved by the Council pursuant to subdivision 1 . 3. The Council shall make loans only to avert the imminent conversion or the granting of approvals which would allow the conversion of property to uses which would jeopardize its availability for highway construction. ISSUE: Determination of "imminent conversion." Should this be further defined in the guidelines or determined on a case-by-case basis? 4. The Council shall not make loans for the purchase of property at a price which exceeds the fair market value of the property. The loan applicant should submit an appraisal that is acceptable to Mn/DOT. 411 5. Loans will be made only for the purchase of property from a willing seller, not by condemnation. 6. Property to be acquired must have a clear title. 7. Applications will be considered as they are received, not on a periodic funding cycle. Procedural Guidelines The following procedure is proposed for loan applications: 1 . The applicant submits for preliminary Council approval an application including, as a minimum: a. Resolution of local jurisdiction authorizing loan application and purchase of property. b. Statement of need to acquire property, including evidence regarding imminent conversion. c. Amount of loan requested. d. Map and legal description of land. e. A statement on the applicant's eligibility to incur this debt. (See attached) . 2. For state trunk highways, Council staff will forward the application to Mn/DOT for advisory comments within 30 days. At this time, Mn/DOT will have the option to acquire the land itself. 3. Within 75 days from receipt of preliminary application, the Council will consider the application, including any Mn/DOT comments, and will either disapprove or give preliminary approval and authorize further negotiations by the municipality. 4. After receiving preliminary approval the muncipality will obtain and submit to the Council, as a final application, an appraisal (2 appraisals if purchase price is over $100,000) made by a bona fide appraiser who meets Mn/DOT's minimum qualifications and a purchase agreement or option to purchase. 5. For state trunk highways Council staff will forward the final application to Mn/DOT for comments on the appraisal and fair market value of the land. Mn/DOT will have 30 days to comment. 6. Final Council approval or disapproval of the loan. Other Guidelines After Council approval of a loan application, Council legal staff will prepare a loan agreement which will include at least the following points and any others the Council might specify as a condition of approval. ORR 1 . Loans bear no interest. 2. A private property owner may elect to receive the purchase price either in _ a lump sum or in not more than four annual installments without interest on the deferred installments. If the purchase agreement provides for installment payments , the Council shall make the loan in installments corresponding to those inthe purchase agreement. 3. Loans shall not cover relocation costs of persons or property, although all sellers are legally entitled to relocation costs. 4. The recipient of an acquisition loan shall convey the property for the construction of the highway to the constructing agency at the same price which the recipient paid for the property. 5. In the event the loan recipient is also the highway constructor (i.e. a county highway) the loan shall be repaid at a time prior to actual construction as specified in the loan agreement. 6. Loan recipients shall submit an annual report by June 30 on the status of the loan. A status report on the revolving fund will be prepared for the Council by staff prior to August 31 every year to assist the Council in determining a levy amount by October. paring this status report. 7. Upon notification by the Council that the plan to construct the highway has been abandoned or the anticipated location of the highway changed, the recipient shall sell the property at market value in accordance with the procedures required for the disposition of the property. ISSUE: What procedures for disposition of the property? Are these commonly accepted or do we have to define some? 8. All net rents and other money received because of the recipient's ownership of the property and ,all proceeds from the conveyance or sale of the property shall be paid to the Council. ISSUE: When? Within 30 days of recipient's receipt of rents and proceeds? 9. Every consideration should be given to renting and maintaining acquired improvements (including buildings) in a manner compatible with the surrounding environment until full project acquisition. ISSUE: If rents received must be paid to the Council how would buildings be maintained in a rentable condition. Financial 1 . The Metropolitan Council finance department will handle receipt and dispersal of funds according to its usual procedures. 2. In general, the revolving fund will not contain a balance higher than twice the amount produced by a .05 mill levy. The amount levied for 1983 ( .05) will produce an initial 1983 balance of slightly over $1 million (received in two payments) . JM536A I61 "TROPOLITAN GOVERNMENT 1 METROPOLITAN GOVERNMENT § 473.167 y committee and affected counties, 473.165. Council review; independent commissions, boards, and agencies Iwns." .ndment. Added subds. 6a and 6b. j Law Review Commentaries development. Gary R. Macomber. 35 Bench xen Environmental approvals required for project and Bar No. 10, p. 29(April 1979). J Environment 4=.25.5(5). dtN. 131.h and Environment §§ 91 et seq., 473.167. Highway projects Subdivision 1. Controlled access highways; council approval. Before acquiring land review and approval for or constructing a controlled access highway in the area, hereinafter a project,the state v 1 and 2] transportation department or local government unit proposing such acquisition or construe- netropolitan commissions adopt tion shall submit to the council a statement describing the proposed project. The xd in Minnesota Statutes 1974 statement shall be in the form and detail required by the council. Immediately upon ,ions. Upon adoption of such receipt of the statement, the council shall transmit a copy to the metropolitan transit ogram budgets to the council in ; commission,which shall review and evaluate the project in relationship to the development visions of subdivision 1, Within , program and report its recommendations and comments to the council. The council shall emissions shall adopt budgets in 1 also review the statement to ascertain its consistency with its policy plan and the I development guide. No such project may be undertaken unless the council determines bd. 4] that it is consistent with the policy plan and development program. This approval shall be in addition to the requirements of any other statute, ordinance or regulation. Subd. 2. Loans for acquisition. The council may make loans to counties, towns and ler Metropolitan Sports Facilities statutory and home rule charter cities within the metropolitan area for the purchase of ent on-sale liquor tax was imposed property within the right-of-way of a state trunk highway shown on an official map ,n council and bonds were issued by adopted pursuant to section 394.361 or 462.359 or for the purchase of property within the :ouncil, where metropolitan council proposed right-of-way of a principal or intermediate arterial highway designated by the ubdivision of state,where only debt council as a part of the metropolitan highway system plan and approved by the council Act was issuance and sale of bonds pursuant to subdivision 1. The loans shall be made by the council, from the fund ltind wheren cebonds s not general established pursuant to this subdivision, for purchases approved by the council. The loans nd bonds were general any governmental entity and full shall bear no interest. The council shall make loans only to avert the imminent conversion t of state was not pledged to their i or the granting of approvals which would allow the conversion of property to uses which :t did not create public debt for i would jeopardize its availability for highway construction. The council shall not make vements within meaning of State I loans for the purchase of property at a price which exceeds the fair market value of the id therefore did not require three- I property or which includes the costs of relocating or moving persons or property. A n Sportsture for its passage, LCommission, u I private property owner may elect to receive the purchase price either in a lump sum or in n Facilities Commission, I not more than four annual installments without interest on the deferred installments. If .2d 749. the purchase agreement provides for installment payments, the council shall make the loan I in installments corresponding to those in the purchase agreement. The recipient of an acquisition loan shall convey the property for the construction of the highway at the same 1 and 2] price which the recipient paid for the property. Upon notification by the council that the plan to construct the highway has been abandoned or the anticipated location of the ncil, in cooperation with each highway changed, the recipient shall sell the property at market value in accordance with red by the council for each the procedures required for the disposition of the property. All rents and other money exceeded the amount budget- received because of the recipient's ownership of the property and all proceeds from the nal moneys needed to pay the conveyance or sale of the property shall be paid to the council. The proceeds of the tax >hall include a sum in its next authorized by subdivision 3, all money paid to the council by recipients of loans, and all be retained by the council and interest on the proceeds and payments shall be maintained as a separate fund. For Costs incurred during 1976 administration of the loan program the council may expend from the fund each year an amount no greater than three percent of the amount that a metropolitan area tax levy of or before December 31, 1976 s transmitted by the council. five one-hundredths of a mill would raise in that year. 981, the metropolitan council Subd. 3. Tax. The council may levy a tax on all taxable property in the metropolitan area,as defined in section 473.121,to provide funds for loans made pursuant to subdivision costs incurred by the council udget have been approved by 2. The tax shall be certified by the council,levied,and collected in the manner provided by section 473.08. The tax shall be in addition to that authorized by section 473.249 and any other law and shall not affect the amount or rate of taxes which may be levied by the council or any metropolitan agency or local governmental unit. The amount of the levy shall be as determined and certified by the council, except as otherwise provided in this subdivision. The tax shall not be levied at a rate higher than five one-hundredths of one mill. The tax shall not be levied at a rate higher than that determined by the council to be 15 1 1 . I § 473.167 METROPOLITAN GOVERNMENT METROPOLITAN GOVERNME sufficient, considering the other anticipated revenues of and disbursements from the loan commissioners of such authorities fund, to produce a balance in the loan fund at the end of the next calendar year equal to other laws relating to housing a twice the amount that a tax levy of five one-hundredths of a mill would raise in that year. council when functioning as an a Amended by Laws 1982, c. 520, § 4. otherwise from the context of su 1982 Amendment. Added the provisions of Laws 1982, c. 520, did not contain a specific council nor to any municipality subds.2 and 3,efiective in the counties of Anoka, effective date for this section, but did include Any municipality or county, ar Carver, Dakota, Hennepin, Ramsey, Scott and appropriation items. See § 645.02 for method of within and for which the eounCi; Washington. determining effective date. and obligations granted to muni to 462.705 and all other laws i 473.171. Council review; applications for federal and state aid council may plan and prolose pr otherwise exercise the powers c: Law Review Commentaries Robert L. Hoffman and Oliver Byrum, Novem- council shall not implement any' Metropolitan council and land-use planning. ber-December 1976, 45 Hennepin Lawyer 4. ment project or urban renewal I without the prior approval of t 473.173. Council review; metropolitan significance any such project is to be locate [See main volume for text of subds. 1 to 4] any project to the governing be created pursuant to 4 section Subd. 5. The regulations and any major alteration or amendment thereto shall be submitting the proposed pon 4 developed and promulgated by the council in accordance with the provisions of this section recommendations; and provtde and,to the extent not inconsistent or at variance with this section, in accordance with the approved by the municipality administrative procedures act, chapter 14, and regulations pursuant to thereto. Once the within 60 days after it has bee b development of all of the regulations has been completed by the council and the committee, the project. All plans and bpro ee and no later than 30 days prior to the date specified for their adoption, the council shall sive development guide• hold a public hearing for the purpose of considering the developed regulations and (See m: receiving comments and recommendations thereon. Notice of the hearing shall be publish- nded by Laws 1982,c.424, § ed in appropriate newspapers of general circulation in the metropolitan area and mailed to Ame all persons who have registered for that purpose under chapter 14, appropriate state and i982 . taws 1982, regional agencies and all cities, counties, towns, school districts, and watershed districts Revisor's Bill correcting erroneo within the metropolitan area no later than 30 days prior to the hearing. In adopting or omitted and obsolete references ar amending the regulations the enactment of this section shall be deemed to establish or show the need for and to provide evidence in support of the regulations or amendments as 473.203. Legislative policy required in chapter 14, and regulations pursuant thereto, hut the council shall prepare for distribution a written summary describing the basis for the composition of the draft Law Review Commentaries regulations or amendments submitted for hearing and shall afford to all interested persons Environmental approvals requ an opportunity at the hearing to question and make suggestions concerning their composi- tion. Following the hearing, the council may revise the proposed regulations, giving 473.204. Standards and crit consideration to all comments received, and thereafter the council shall finally adopt these [Se regulations. [See main volume for text of subd. 6] Subd. 2. In preparation o Amended by Laws 1982, c. 424, § 130. subdivision 1, clauses (a), (b,, regulations,standards, triter Law Review Commentaries the metropolitan council sh State intervention into local land use regulationnatural resources; in prep 1979,63 Minn. Law Review 1259. described in subdivision 1, assistance and approval of t 473.175. Council review; comprehensive plans, school district capitol improvement these standards, criteria an, programs metropolitan council shall n Law Review Commentaries development. Gary R. Macomber. 35 Bench ture. In addition,the meta Environmental approvals required for project and Bar No. 10, p. 29 (April 1979). the commissioner of energy agency,soil and water cons; 473.195. Powers of agriculture, and other a; Amended by Laws 1981,c. 35( Subdivision 1. In addition to,and not in limitation of, all other powers invested in it by law, the council, and the members thereof, shall have, throughout the metropolitan area, 1981 Amendment. Laws 19 the same functions, rights, powers, duties, privileges, immunities and limitations as are other changes,recognized the t provided for housing and redevelopment authorities created for municipalities, and for the 16 ..aux- MEMORANDUM TO: John K. Anderson/City Administrator FROM: H.R. Spurrier/City Engineer RE: Trunk Highway 101 Frontage Road County Road 89 to the West line of Cretex Industrial Park 1st Addition DATE: December 16, 1983 Introduction: City Council ordered the improvement of the above referenced frontage road by Resolution No. 1970 on January 19 , 1982 . The work was not undertaken because of questions regarding the alignment of the frontage road. Those questions are finally resolved and now the City must reinitiate that project. Background: Attached is Resolution No. 2197, A Resolution Ordering the Preparation of a Report on the Improvement of Trunk Highway 101 Frontage Road County Road 89 to the West line of Cretex Industrial Park 1st Addition. Also attached is Resolution No. , A Resolution Receiving a Report in Calling for a Hearing on the Improvement of Trunk Highway 101 Frontage Road County Road 89 to the West line of Cretex Industrial Park 1st Addition. These Resolutions are required because it has been more than one year since the original project was ordered. It is the recommendation of City staff that City Council adopt these two Resolutions initiating the project. Action Requested: 1 . Adopt Resolution No. 2197 , A Resolution Ordering the Prepara- tion of a Report on the Improvement of Trunk Highway 101 Frontage Road County Road 89 to the West line of Cretex Industrial Park 1st Addition. 2 . Adopt Resolution No. 2198 , A Resolution Receiving a Report and Calling for a Hearing on the Improvement of Trunk Highway 101 Frontage Road County Road 89 to the West line of Cretex Industrial Park 1st Addition. HRS : cau Attachment TO: BO SPURRIER FROM: LOU VAN HOUT RE: FEASIBILITY REPORT-SOUTH FRONTAGE ROAD=HIGHWAY 101 DATE: 12-15-83 As you requested, this item was considered by the Utilities Commission at their meeting December 5, 1983. Their acceptance of the Engineering Report dated September 23, 1983 contained the stipulations that: - the moving of the hydrants and of the valves be at no cost to the Utilities Commission - the potential problem of rusty water due to dead end lines be noted - the depth of cover over the existing watermain should be corrected to what it would have been if the road had been put in place as originally planned - there are no Trunk Water Charges applicable to this project - there is no oversizing to be paid on this project Since this project had been initiated prior to the most recent co-ordination schedule on public improvement projects, I assume that we are picking it up in the place it has now reached in that schedule. It appears that we have now proceeded through step #8. I also assume that the amount of money allocated for relocating the hydrants includes a new gate valve ahead of each hydrant and the acquisition of easements for the operation and maintenance of the new piping to the new hydrant locations if any additional are needed. RESOLUTION NO. 2197 A RESOLUTION ORDERING THE PREPARATION OF A REPORT ON THE IMPROVEMENT OF TRUNK HIGHWAY 101 FRONTAGE ROAD COUNTY ROAD 89 TO THE WEST LINE OF CRETEX INDUSTRIAL PARK 1st ADDN. WHEREAS , it is proposed to improve Trunk Highway 101 Frontage Road from County Road 89 to the West line of Cretex Industrial Park 1st Addition by roadway and to assess the benefitted property for all or a portion of the cost of the improvement , pursuant to Minnesota Statutes , Chapter 429 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to William Price, Suburban Engineering, for study and that he is instructed to report to the Council with all covenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement , and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of 1983 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1 City Attorney RESOLUTION NO. 2198 A RESOLUTION RECEIVING A REPORT AND CALLING FOR A HEARING ON THE IMPROVEMENT OF TRUNK HIGHWAY 101 FRONTAGE ROAD COUNTY ROAD 89 TO THE WEST LINE OF CRETEX INDUSTRIAL PARK 1st ADDITION WHEREAS , pursuant to Resolution No. 2197 , a report has been prepared by William Price , Suburban Engineering, with reference to the improvements of the Trunk Highway 101 Frontage Road County Road 89 to the West line of Cretex Industrial Park 1st Addition, and this report was received by the Council on NOW, THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . That Council will consider the improvement of Trunk Highway 101 Frontage Road County Road 89 to the West line of Cretex Industrial Park 1st Addition by roadway in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes at an estimated total cost of the improvement of $838 ,050 . 2 . A public hearing shall be held on such proposed improve- ments on the 17th day of January , 1984 , in the Council Chambers of City Hall , at 129 East 1st Avenue and the Clerk shall give mailed abd published notice of such hearing and improvement as required by law. 3 . The work of this project is hereby designated as part of 1984-1 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of , 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 198 City Attorney /0,413 f jD MEMO TO: Mayor and Council FROM: John K. Anderson, City Administrator RE : Ordinance No. 140, Amending Parking Restrictions Relating to Trucks DATE : December 15 , 1983 Introduction City Council , at its December 6th, 1983 , directed the City Attorney to draft an amendment to the City Code to provide certain exceptions to Section 9 . 30 . Ordinance Drafted The purpose of the language provided in Section I , Subdivision 5 of Section 9 . 30 is to allow Council to rule that an exception is warranted from our code , which totally prohibits truck parking on roadways . This exception language parallels exception lan- guage in our other parking ordinances . The exception language is being adopted so Council can pass a motion providing an excep- tion for the Catscan at St . Francis Regional Hospital . Action Requested 1 . Approve Ordinance No. 140 , An Ordinance of the City of Shakopee , Minnesota , Amending Chapter 9 Entitled "Parking Regulations" by Adding Subd. 5 to Section 9 . 30 Which Provides Certain Exceptions to Section 9 . 30 and by Adopting by Reference Shakopee City Code , Chapter 1 and Section 9 . 11 , Which Among Other Things Contain Penalty Provisions . 2 . Pass a motion making an exemption from Section 9 . 30 of the City Code allowing St . Francis Regional Hospital to park their Catscan on Scott Street . JKA/ldd /D '`' ORDINANCE NO. Fourth Series AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 9 ENTITLED "PARKING REGULATIONS" BY ADDING SUB!) 5 to SECTION 9.30 WHICH PROVIDES CERTAIN EXCEPTIONS TO SECTION 9.30 AND BY ADOPTING BY REFERENCE SHAKOPEE CITY CODE, CHAPTER 1 and SECTION 9. 11, WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF SHAKOPEE ORDAINS: SECTION I: A NEW SUBD 5 TO SECTION 9. 30 is adopted as follows: Upon showing of undue hardship in individual cases the Council may grant modification or exemption from the above provisions and shall forthwith notify the City Engineer, the City Street Department and the Police Department . SECTION I1_ Penalty Provisions Adopted Shakopee City Code, Chapter 1 , entitled "General Provisions and Definitions applicable to the entire City Code including penalty provisions" and Section 9.11 entitled" Violations a misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION III: When in force This ordinance shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect the day after the date of such publication. Adopted by the Shakopee City Council this day of 1983. Mayor of the City of Shakopee ATTEST: -----City Clerk ---..------------ --- Prepared and approved as to form this 14th day of December, 1983. fir/ Ji Cit At -� RaY MEMO TO: Julius A. Coller , II , City Attorney Rod Krass , Assistant City Attorney City Council Planning Commission All Department Heads FROM: John Anderson City administrator RE: Data Privacy Act DATE: December 15 , 1983 It just recently came to our attention that a law does exist which prohibits releasing of information on complaints . Minnesota Statutes Section 13 . 44 PROPERTY COMPLAINT DATA, states "The names of individuals who register complaints with state agencies or political subdivisions concerning violations of state laws or local ordinances concerning the use of property are classified as confidential , pursuant to Section 15 . 162 , Subdivision 2a. " JVM/jvm 1 / Jo MEMO TO: John K. Anderson City Administrator FROM: Jeanne Andre Community Development Director RE: Tax Increment Contributions to Mortgage Revenue Bond Program DATE: December 20, 1983 Introduction: On November 15, 1983 the City Council adopted Resolution No. 2188, A Resolution Approving The 1984 Single Family Housing Bond Program. That resolution allows the Community Development Director to establish the amount of the local contrib- ution, not to exceed 25 percent. As Community Development Director, I would like additional Council comments on the desired level of local contribution. Background: The attached chart demonstrates the amount of municipal contributions that could be generated from tax-increment for the anticipated 135 homes to be built under the program. As discussed previously, only a partial dedication of taxes on homes constructed under the program is anticipated. On the chart, the amount of contribution per home varies from $450 to $1,000 on anticipated tax collections ranging from $1 ,112 to $1 ,870 per house. The term of the district is listed as either five years or eight years (the maximum for an economic development district) . As shown on the chart, the amount of municipal contribution could vary from $303,750 to $1 ,080,000. The listed totals , if calculated as a percent of the bond issue would range from 3 percent to 10.8 percent. Builder commit- ments would be added to this municipal contribution. In 1983, the authorized cities provided total local contributions ranging from 10.08 percent to 16 percent. In 1984, a higher local contribution is likely due to a larger number of cities competing, including: Shakopee, Chaska, Richfield, South St. Paul , Lakeville (by Dakota County) , Mendota Heights and Waconia. Action Requested: Comments from the Council as to what level of municipal contribution will provide the most competitive application while still maintaining a reasonable tax basis for the district. JA/j vm Attachment CITY OF SHAKOPEE 1984 SINGLE FAMILY MORTGAGE REVENUE BOND PROGRAM Chart of Possible Tax-Increment Contributions* Total 5 Percentage Total 8 Percentage Annual Tax Contribution Year Term of Year Term of to District per Lot** Contribution Issue Contribution Issue $ 450 $ 303,750 3.03 $ 486,000 4.86 600 405,000 4.05 648,000 6.48 800 540,000 5.4 864,000 8.64 1 ,000 675,000 6.75 1 ,080,000 10.8 * Based on assumption of 135 homes financed. **1983 annual taxes on homes with $60,000 - $90,000 market value ranged from $1,112 to $1,870. 12/20/83 Memo To: Mayor & Council J(( , From: John K. Anderson, City Administrator Re: Hiring Part-time Temporary Employee Date: December 20, 1983 Introduction & Background Council has an information item regarding the hiring of Linda Deutsch as a temporary replacement for Jeanette Shaner. Procedurally, because there is not money budgeted for a part-time/temporary position, Council should approve the hiring. The money saved by Jeanette being on leave of absence should cover the expense of hiring Linda. The normal hiring process was followed. Alternatives 1. Approve hiring of Linda Deutsch 2. Disapprove Hiring of Linda Deutsch Recommendation Recommend Alternative #1. Action Requested Move to approve the hiring of Linda Deutsch as a part-time temporary replacement for Jeanette Shaner at the rate of $5.15 per hour. JKA:mmr -•,eX (-) 971 Apgar Street Shakopee , MN 55379 December 16, 1983 Mr. John Anderson City Administrator City of Shakopee 129 East First Avenue Shakopee , MN 55379 Re: Maternity Leave Dear Mr. Anderson: I would like to request a four month maternity leave beginning December 12 , 1983 and tentatively ending April 10, 1984. I would like to use 220 hours of my accumulated sick leave , 31.3 hours of my accumulated vacation and 12.7 hours of my accumulated comp time , . therefore my unpaid leave would begin January 30 , 1984. I understand that it is my responsibility to pay for my insur- ance during my unpaid leave if I wish to continue it during that time. I would like to discontinue my insurance during my unpaid leave and start it again when I resume working. Sincerely, />f Jeanette Shaner RersEIVFD DEC 2X1983 CITY O¢ 914,(O?°. MEMORANDUM TO: John K. Anderson City Administrator FROM: H.R. Spurrier City Engineer RE: 16th Avenue/90th Street Roadway Improvements DATE: December 20, 1983 Introduction: Attached is the Certificate of Completion for 16th Avenue/90th Street Roadway Improvements , Contract No . 82-6 . Background: All of the work for this project has been completed in accordance with the contract and final payment should be made to Lundgren Excavating , 5609 35th Avenue South , Minneapolis , Minnesota 55407 . Action Requested: Adopt Resolution No. 2201 , A Resolution Accepting Work On The No. 82-6 16th Avenue/90th Street Roadway Improvements . The Resolution directs the appropriate City officials to make final payment in the amount of $4 ,476 . 51 . HRS : cau Attachments CERTIFICATE OF COMPLETION CONTRACT NO. : 82_6 DATE: Nov . 30 , 1983 PROJECT DESCRIPTION : 16th Avenue/90th Street Roadway Improvements CONTRACTOR: Lundgren Excavating 5609 35th Ave . S . Minneapolis , MN 55407 ORIGINAL CONTRACT AMOUNT $ 80 , 510 . 85 QUANTITY CHANGE AMOUNT $ CHANGE ORDER NO. 1 THRU NO. __i AMOUNT . . , $ 0 . 00 FINAL CONTRACT AMOUNT $ 89 , 530 . 24 LESS PREVIOUS PAYMENTS $ 83 , 949 . 00 FINAL PAYMENT $ 4,476 . 51* *Includes $1 , 104. 73 Deduct I , hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council . I , therefore, recommend above specified final payment be made to the above named Contractor . Professional Engineer /2. I PAR I��ALI ESFFI I M/A1'I E VOUCHER l/ c1)-- Contract. No. 82-6 Partial Estimate Voucher No. 3 Period Ending: September 30 , 198: TO: Contractor Lundgren Excavating Address ,5609 35th Avenue Souq.h. Minneapolis , MN 55407 Project Description 16th Avenue/90th Street Roadway Improvements 1. Original Contract Amount 80 , 510 . 85 $ 2. Change Order No. 1 i hru No. -- --_._.__ $ 0 . 00 3. Total Funds Encumbered $ 80 , 510 . 85 h . Value of Work Completed $ 89 , 530 . 24 Value of Work Remaining 5. 5 Pererat Ra tai r._i,;e ,, 4 , 476 . 51 -- ----- $ _9 6. Previous .'a;;mcntc $ 80 , 794 . 43 Pere nt Complete '( Deductions or Charge.; 4, 1 , 104 . 73 8. Total $ 862375 . 67 _— -- r aym,.nt Due (Line 4 - Line 3) 3 , 154 . 57 CEh'.i1 1CATF uj' PA'::,.j.111 6C, - -1519 . 53 8. Cl 1 (1 , We) hereby agree that the qua7Ltity and v:L1u'. w rk :;!,c,dn herein is a fair e:.;t I.i t.e of the cork Completed to date. I. CONTRACTOR: .-% ' .i , ' -. , i BY: :f-' i TITLE: /. 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W a. .n U Co U nJ Cr .-4 •--I Co 4.. u '7 u ZI — N ,`•1 � V1 f- CIO CT O -+ J ,--- RESOLUTION NO. 2201 A Resolution Accepting Work On The No. 82-6 16th Avenue/90th Street Roadway Improvements WHEREAS , pursuant to a written contract signed with the City of Shakopee on May 17 , 1983 , Lundgren Excavating, 5609 35th Avenue South, Minneapolis , Minnesota, 55407 has satisfactorily completed the 16th Avenue/90th Street Roadway Improvements , in accordance with such contract . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of $4,476 . 51 , taking the contractor' s receipt in full . Adopted in session of the City Council of the City of Shakopee , Minnesota held this day of , 1983 . ' Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1983 City Attorney MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: Public Computer Center DATE: December 20, 1983 Introduction: The franchise proposal provides for the purchase of an Apple computer by Z.U. for the Public Computer Center. At last night's Cable Commission meeting, Mr. Jeff Manthey of R.J. Computers, 104 South Fuller, made a presentation on the Franklin Computer asking the Commission to consider a Franklin rather than the Apple IIe for the Library. Pros Cons Software is Apple compatible Apple in school district One year warrantee Apple in proposal Local service available Will provide training at library Supporting local business Neither Janet Williams, Library Director, nor Jim Abbott, Z.U. Manager, have any problem with purchasing the Franklin. Cable Commission Recommendation: Move to encourage the Library Board to reconsider the choice of an Apple IIe computer or a compatible Franklin to be obtained from a local vendor subject to the concurrence of Zylstra United, with the final decision to be made by the Library Board. Action Requested: Subject to approval by Zylstra United, approve of the purchase of a Franklin computer for the Public Computer Center and authorize the Library to select an Apple IIe computer,or compatible Franklin from a local vendor, and software within the $5,000 budget. JSC/ldd • • RJ Computers 104 South Fuller St . Shakopee , MN 553?9 COMPUTER PROPOSAL FOR THE CIT'•r OF SHAKOPEE AND THE SHAKOPEE PUBLIC LIBRARY RJ Computers markets and supports the Franklin line of computers and handles software in business , education , and recreation to compliment the line as well as peripheral accessories and products_. (such as printers) to allow for complete system configurations. The business is dedicated to providing complete, local service on all products sold . The store is an authorized service center for the Franklin computer . In addition , training and support assistance are provided to purchasers and to citizens of the community through the weekly free computer classes held at the store and through work in the school system. The Franklin machine is software-compatible with the Apple II , II+ , and IIe. We have not found any programs that will not run on the Franklin . The computer corporation is financially sound and has a solid dealer support line and research team . The machine has 64kb of RAM memory ( In the 1200 , 64kb in each language) . It also has features that the Apple does not have including a numeric key pad, a built-in fan , special programming keys , built-in drives ( 1200 only) , and a typewriter style keyboard. The machine also has. a larger power supply than the Apple . • We are proposing the following two systems as possibilities for the library: 1 . Franklin 1000 with two disk drives , 80 column card , Amber screen monitor , AceNr•iter II word processing package , AceCalc electronic spreadsheet . . . $1600 .00 2. Franklin 1200 with two built-in disk drives, 60 column card , CP/M card , dual serial and parallel printer and/or modem interface, WordStar word processing package, AceCalc electronic spreadsheet , Amber screen monitor . . . $1900 .00 These prices include a full one-year warranty on the hardware ( two years on the moni tor) del ivery, set-up at the library. and training of the library staff on both hardware and software . In addition , RJ Computers is eager to work with the library in formulating community computer classes through the library or in helping the library to best utilize the machine. F . -�,. v:. < - ema,-r �#E.r�ra;�caa � .�*�-a. � - .<��$,:.+i n�' b,x�.� + 3x . nO,..�,n MEMO TO: John K. Anderson, City Administrator FROM: Jeanne Andre , Director of Community Development RE: Huber Park Restroom Architectural Services DATE : December 14, 1983 The City Council has an agreement with Bonestroo, Rosene , Anderlik and Associates , Inc . , to provide architectural ser- vices for the Huber Park Restroom facility. Their contract called for payment in two phases , $500 for initial feasibility and $750 for final plans and specifications . The City has already paid out $500 for the first phase and now has received the final billing. The bill is attached and includes the $750 contracted amount plus an extra $298 . 94 for printing costs . Printing was not included in the initial con- tract and could have been done by the City in-house . However, I authorized Bonestroo to proceed with the printing of all the bid documents . Therefore I have recommended approval of pay- ment of the added printing costs in the payment as listed on the bill list (check number ) . I am providing this explanation because the approved amount exceeds the amount authorized by contract . If any council member wants to discuss the additional payment of $298 . 94 for printing costs to Bonestroo, et al , this check should be removed from the bill list for discussion. JA/ld Attachment fl Ones , Pods-we, /1/i4 & 4 c y 9I1LC Gknn R.Cook,P.E. � Keith A.Gordon,P.E. Otto G.Bonesiroo,P.E. Thomas E.Noyes.P.E. GOKd tp e.wti fll11 p Robert W. Rosene,P.E. Richard W.Foster,P.E. v Joseph C.Anderlik,P.E. Robert G.Schunicht,P.E. BrudJord A.I e.nherk,P.E. Marvin L.Sorvala,P.E. .2335 W. 9......c .1/sa y,36 Richard E. Turner,P.E. Donald C.Burgardt,P.E. Si. P.-i, 4./..........i,55113 James C. Olson,P.E. Jerry A.Bourdon,P.E. Mark A.Hanson,P.E. P1....:61.2-636-4600 October 1983 Ted K.Field,P.E. Michael T.Rautmann,P.E. Charles A.Erickson Leo M.Pawe/sky City of Shakopee Harlan M.Olson 129 E. First Avenue David E.Olson Shakopee, Minnesota 55379 RE: File No. 7718 Restroom Facilities INVOICE NO. D 9I2I FOR ENGINEERING SERVICES RENDERED Preparation of working plans and specifications, award and preparation of contracts for the Shakopee Restroom Facilities Project Prin.Engr. 201 Hrs. @ $50.00 $1,025.00 Reg.Engr. 14 Hrs. @ $45.00 630.00 Draftsman 311 Hrs. @ $25.00 787.50 W.Process. 26 Hrs. @ $20.00 520.00 Clerical 18 Hrs. 0 $14.50 261.00 $3,223.50 Amount Due Per Agreement - - - - $ 750.00 Printing 298.94 _ Total Balance Due 1 048.94 :-tom Iti ' w _ 43)0 - iq &, /1 +-r) 13 All bills due and payable within 30 clays. Interest will be charged at the/annual rate of 12%after 60 days. I declare under the penalties of perjury that I am the person making the within claim;that I have examined said claim and that the same is just and true;that the services therein charged were actually rendered and were of the value therein charged;that the fees therein charged are official and are such as are allowed by law; incl that no part of said claim has been paid.The effect of this Verification shall he the same as if subscribed and sworn to under oath. BONESTROO,ROSENE,ANDERLIK& ASSOCIATES,INC. by Signature of Claimant