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11/15/1983
MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-Agenda Informational Items DATE : November 10 , 1983 1 . The Halo 2nd Addition project is now completed. The Engineering Department calculated the cost for the improvements to Halo 2nd Addition. This was a project we had assessed up-front , and the final costs were insignificantly higher than the assessed amount . The City will pay for this slight overage from the Halo 2nd bond fund so there will be no need for amending assessment resolutions . The purpose of this informational item is to let you know that the project has been completed and closed out . 2 . The Metropolitan Waste Control Commission (MWCC ) will be building a sludge thickening facility at the Blue Lake Treat- ment Plant as part of its 1982-86 development program. Con- struction is scheduled to start in 1984. 3 . Because John Nelson has paid his utility bill , SPUC did not pursue Council ' s request to have an accuracy test run on his water meter. I see no reason for pursuing our efforts to get the accuracy test now that the bill has been paid. I plan to drop this unless I hear otherwise from Councilmembers . 4. Good news . Our LAWCON/LCMR grant for the downtown riverfront development has been ranked No. 1 and we can anticipate funding in 1984. The grant was for approximately one-half of a $110 ,000 project . 5 . I have now mailed the three letters to the township residents who have roads that have been maintained by the City, and for which the City is changing its policy if the owners do not dedicate the appropriate amount of road right-of-way. I anticipate that this may be coming back to Council at a later date if we do not get cooperation. 6 . Attached is a copy of the letter I sent to the American Legion regarding their failure to comply with capacity maximums during the October 22nd 1898-1948 All Class Reunion. I have enclosed this because we may get some feedback and also because Council- members do attend the Legion from time to time and you might want to know specifically what the room capacity requirements are . 7 . Attached is a letter from Bill Frenzel to the Mayor responding to our concerns about proposed cable television legislation. 8 . Attached is an article from a professional magazine I receive regarding entreprenurial activities by cities . 9 . Attached is a monthly bond newsletter from Evensen Dodge Report . Non-Agenda Informational Items Page Two November 10 , 1983 10 . Attached is a monthly bond newsletter from Ehlers and Associates . 11 . Attached is a copy of the letter I sent to Zylstra-United regarding invoking the penalty for non-completion of the cable system pursuant to the franchise agreement . 12 . Attached is the monthly revenue and expenditure report for the period ending October 31 , 1983 . 13 . Attached is the building activity report for the month ending Ocotber 31 , 1983 . 14. Attached is the Engineering Department monthly report for the period ending October 17 , 1983 . 15 . Attached are the minutes of the October 20 , 1983 meeting of the Energy and Transportation Committee . 16 . Attached are the minutes of the October 21 , 1983 meeting of the Industrial Commercial Commission. 17 . The following is a confidential bit of information on the mortgage revenue bond program. Due to the fact that Shakopee will be competing against other cities for mortgage bonding authority based on the amount of local contribution, staff desires to keep this amount confidential . With a $250 ,000 City contribution will be a $950,000 contribution of builder commitments and buy-downs , for a total 127 local contribution if the City Council determines to proceed with the program. CITY OF SHAKOPE t `o` . INCORPORATED 1870 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 /{� LKOgggq November 3 , 1983 Mr. Doug Olson, Manager American Legion 1256 East First Avenue Shakopee, MN 55379 Re : Building Capacity Dear Mr. Olson: 1 It has come to the City ' s attention that the recent October 22nd 1898 - 1948 All Class Reunion created a group with numbers that far exceeded your building capacity. City records indicate that your back room has a capacity of 149 and your front room 94, for a total capacity of 243 people . The City has learned from reports from the reunion planning committee and people attending the reunion that there were approximately 340 people in attendance with some activities such as the meal concentrated solely in your back room. I can appreciate the difficulty in estimating the size of the crowd in planning such an activity; however, the City is responsible for posting room capacity and enforcing it. The j City has responded to repeated over crowding complaints at two other establishments in Shakopee and has cited the owners . I 'm certain we will get your cooperation and that Legion Club over crowding will be watched more closely in the future . If you have any questions regarding the City ' s concerns on this matter please do not hesitate to contact me. Sincerely, /4\ John K. Anderson City Administrator JKA/jms cc : Walt Schmidt , Commander LeRoy Houser, Building Inspector Tom Brownell , Chief of Police I' 11 / / l r / 7 ! /) r iJ iJ r e s : Valle y An Equal Opportunity Employer BILL FRENZEL THIRD DISTRICT,MINNESOTA MINNESOTA OFFICE: MAYBETH CHRISTENSEN Room 445 WASHINGTON OFFICE 8120 PENN AVENUE SOUTH 1026 LONGWORTH BUILDING Q�Q� ?Suite') `n Q� BLOOMINGTON,MINNNESOTA 55431 202-225-2871 ( ongrefoi of t je Suite' 'tateTJ 612_881_4600 Louse of 1epregentatfbeg 111.1 aifjfngton, fl.C. 20515 November 4, 1983 The Honorable Eldon A. Reinke Mayor tTY # '. 'b . City of Shakopee 129 East First Avenue Shakopee, MN 55379 Dear Mayor Reinke: Because of your concerns about proposed cable television legislation, I thought you would be interested in a recent proposal introduced in the House of Representatives by Congressman Tim Wirth. A summary of the bill is enclosed. It is my understanding that many of the same problems that existed in S. 66, (the Senate cable T.V. bill which passed this summer), also exist in the House bill. Specifically, I have concerns about local authority over franchise renewal, rate regulation, and public access agreements. Serious review of the House proposal, H. R. 4103, is unlikely to occur until next year, if at all. Hopefully, enthusiasm in the House will continue to be weak, and the legislation will not make it out of the Subcommittee. However, it is wise to be prepared, so please let me know if I can provide any additional information. If the House does consider this legislation, your continued counsel would be greatly appreciated. Yours very truly, Bill Frenzel Member of Congress BF:pd enclosure THIS STATIONERY PRINTED ON PAPER MADE WITH RECYCLED FIBERS • October 6 , 1983 H. R. 410: CABLE TELECOMMUNICATIONS ACT OF 1983 • HIGHLIGETS 1) Establishes a national policy for the widest possible diversity of information . sources and services to guarantee that Amer; cans have access to a variety of perspectives and vi-ewpoints through cable communications . — Assures that cities can require cable systems to provide channels for public, educational , or governmental use. — Requires that operators of systems of 36 and . greater activated channels set aside channels for use by commercial programmers not affiliated with the operator . The operator would have no editorial control over these channels. This will prevent any local "bottleneck ' from developing in which an operator could control the content of all the sources of information on a system. Systems of 36-54 activated channels must reserve 10% of usable channels ; 55-100 activated channel systems must set aside 15 of usable channels; and any system of more than 100 activated channels must designate 15% of all • _channels for this third party access. - Operators continue to set the price and terms for use of channels to protect their economic viability, but the FCC or a Federal district court can order access and terms if the operator ' s terms are unreasonable. — Increases diversity of ownership by ,.prohibiting future ownership of a cable system by the owner of a local television station, daily newspaper: or telephone company (except in rural areas) . — Guarantees that landlords cannot block tenants from receiving cable service to widen citizen access to cable. — - Prohibits common carrier or utility regulation of cable • systems offering data transmission services . 2) Sets a regulatory framework to clarify local , state, and national authority and to encourage a competitive environment in which cable can grow and develop. • rte= — Deregulates rates for basic service in areas in which four . full power television signals (with at least one of each of the three networks ) are received within the grade B contour . Existing rate regulation continues for one—half of the remaining- term of the franchise , or five years after enactment, whichever is greater . Allows operators to • increase regulated rates annually by the increase in the - regional consumer price index in the past year Caps franchise fees at five percent of gross revenue ei the operators , Cities continue to set fees to defray the costs of public, educational , or governmental uses with no limit. Provides a presumption in favor of the existing operator being granted renewal unless the local authority finds : a material breach of the franchise by the operator ; a chance in the operator ' s qualifications , unreasonable provision cf facilities , the signal is not up to FCC technical standards , or the proposals in the renewal application are unreasonable. Continues local authority to issue one or more cable franchises . If the operator shows a significant change in circumstances . regarding facilities or equipment after franchising, negotiations must ensue with binding arbitration after 45 days: Operators may also remove a particular programming service specified in the franchise if there are significantly changed circumstances , such as a huge increase in the rates for the service. These provisions do not apply to public, educational , cc governmental access channels, . Lets local authorities buy cr recuire a sale of a system at fair market value , with bindinc arbitration if such value cannot be agreed to. Toughens the pole attachment section in the Communications Act to ensure that cable systems are only charged fair rates for .attaching their cables to utility poles . Establishes both civil and criminalperialties :for unauthorized interception--piracy--of cable -service. • • • • • • • • • -_ The ICMA Foundation was created in 1981 as a separate arm of ICMA to ' The ICMA carry out specific programs and activities that otherwise could not be funded by ICMA, such as sabbaticals and internship stipends. All Founds tion activities are funded solely by contributions. Individuals and state 1 Foundation associations can make tax-deductible contributions as a wayof showing � ; their support to the profession. The Foundation is run by the Foundation Committee, which is ap- pointed by the ICMA president and the Executive Board. The Committee is chaired by Terrell Blodgett, professor at the LBJ School of Public Af • fairs, University of Texas at Austin, and includes representation from every region. (Terrell Blodgett is the former city manager of Waco and Terrell Blodgett,Mike Hogg Professor of Garland, Texas.) e Urban Management, LBJ School of Public In addition, a state liaison group has been established to advise the �� Affairs, University of Texas,and Chair- Foundation Committee on program direction and to spearhead fund-rais- ffi man,ICMA Foundation Committee « t; •ssing efforts. Individual liaisons are appointed by the president of each � � state association. The Foundation Committee and the state association ,, group traditionally meet twice a year—at the ICMA annual conference and at the National League of Cities congressional cities meeting in Wash '•• � ington, D.C., in early spring. The ICMA Foundation's major focus in past years has been awards to members(e.g., Management Innovation Awards, The Carolyn Keane Me - , li --;,;fir g g Y :1�� morial Award, etc.) The Foundation is now expanding the scope of its activities, however, and a number of new ventures have recently been ini ,.. tiated or are just getting under way. These new activities are intended to help the Foundation achieve its two key objectives: ' 1. To enhance public awareness and understanding of local govern- ment and the role of local government managers; and 2. To support and promote activities that assist members of the profes- 1 - sion with personal and professional development. „ The three projects mentioned national correspondent with they �� , New briefly here are typical of the Foun- Wall Street Journal, for his Novem 1 dation's expanding interests. ber 24, 1982, article on thea Foundation • The Foundation has just pub- entrepreneurial activities of the city •, - lished Notes for Beachcombers:A manager of Fairfield, California B. ,, Activities Survivors Manual for Local Govern- Gale Wilson. „ ment Managers and Spouses, edited The second prize award of $500 by Fran and Frank Aleshire (Carls- went to Patricia E. Kight, urban af- � • bad, California). This is a manual to fairs reporter with the Corvallis, help managers and their spouses Oregon, Gazette-Times. Ms. Kight s t••:_s°•.-:•:•'::•••, cope cope with job termination. It pro- articles examined the issues of bal- ffi ..... �:.: vides uinsights from other members' ancingthe citybudget in Corvallisr3,3»::3,::.;,::,..gg experiences and offer practical sug (Gary F. Pokorny, city manager) gestions as well.Notesfor and downtown redevelopment in Beachcombers is being ffered by Eugene (Michael Gleason, city man- ::: .. ..-, the Foundation at no cost to mem- ager). Both winning entries are bers. reprinted on the following pages. - . :'..:, • A new Foundation project This ear's entries were evaluated .'.:.' planned for this coming year is a 16 by a five-member panel of judges. : :.::1 mm color film on the council-man- Serving on the panel were Terry ::: ager form of government. (The film Maxon, reporter for the Dallas can be transferred to video cassette Morning News; Rochelle Stanfield, tape.) The Foundation is working journalist for the National Journal; HI with the Illinois City Management Paul Fisher, professor, School oft Association and Northern Illinois Journalism, University of Missouri University to develop and produce at Columbia; Bob Christofferson, the 15-to 20-minute film. It will be city manager, Salinas, California; : available next year. and Julio Lecuona,borough man- e • Early this year, the Foundation ager, Chambersburg, Pennsylvania. launched a new local Government Journalism Award Program, in- tended to encourage local newspaper reporters to cover pro- fessional local government management in depth. This year two journalists were selected for the award. The first prize of$1,500 went to Raymond S. Vicker, senior Public Management/November 1983 11 Local Government Journalism First Prize Award Municipality Inc. Fairfield, Calif., Relies on Business Savvy To Raise Revenues in Wake of Tax Revolt Making sure the local budget stays bal- has built and leased to the federal govern- surveyed) that are in "excellent" finan- anced might be a challenging enough ment a new post-office building; it has cial health. goal for most municipal officials, but for become a partner in a regional hydroelec- Of all the ventures Fairfield is partici- B. Gale Wilson, the city manager of this tric power venture; and it has plans on pating in, Mr. Wilson has the highest Northern California community,profit is the drawing board to build several small hopes for several electricity and steam the name of the game. commercial electricity and steam "co- "co-generation" projects around the That's why the 53-year-old Mr. Wilson generation" plants. town. The idea is simple enough: large doesn't hesitate to don the hat of a real- That's not all. the hard-bargaining Mr. buildings often can be heated most effi- estate speculator, a venture capitalist, or Wilson also has won an option for Fair- ciently by steam, and that same steam an entrepreneur from time to time. Play- field to purchase the local cable-televi- can be used to generate electricity. Those ing these roles,he has engineered a spate sion system in 1991 at the depreciated small generators, if they are managed of business deals on behalf of the city's value shown then in the tax records. And properly, can produce so much power 61,600 residents. In turn, his civic busi- he is negotiating yet another option to that the sale of excess electricity can pay ness savvy has helped Fairfield stay fi- purchase an exotic $400 million "wind for the entire system in a decade or so. nancially strong despite the passage of farm" of 36 imposing 200-foot-tall wind- Currently, the city is building a $1.2 Proposition 13 in 1978, which substan- mill electricity generators going up west million co-generation plant to heat and tially pared the property tax rate in Cali- of town. If everything works, the farm power the civic center buildings, and fornia. could generate 126 megawatts of power that, officials here say,will save Fairfield "The tax revolt. . .is here to stay," rea- from a steady breeze—electricity the city an estimated $120,000 a year in utility sons Mr. Wilson, so "we have to guaran- could sell to Pacific Gas & Electric Co. bills. "In nine years, our (capital) costs tee future revenues by creating new reve- "We don't have one nickel of tax money at will be fully covered by electrical sales," nue sources." risk"in that experiment,he says,"though says Joseph L. Shilts,the director of pub- Indeed, these are trying times for we may wind up owning it." lic works. "By the end of the 10th year, municipal governments across the coun- The bottom line for all these deals, ac- annual income from this source should try. Declining federal and state aid to cording to Mr. Wilson, is simple: "If be a half-million dollars a year." cities,coupled with the ongoing recession somebody comes to town with an idea for Also, Fairfield is contemplating joining and continuing taxpayer skepticism over making money, we want the city to get a forces with the local Anheuser-Busch government taxing and spending habits, piece of the pie." Cos.brewery to build a$15 million steam have created tight budgets and, accord- It's not as if Fairfield is hard-pressed cogeneration plant at the city sewer plant ingly, a nagging austerity in many cities. for revenues, or that it must skimp on that, among other things, will help the As a result, many of those municipalities services and facilities to make ends meet. brewery sidestep regulatory restraints on are following Fairfield's lead and are try- Rising from a park near the center of the its growth. Steam produced by the city- ing to turn civic property and other assets tree-shaded town is the gleaming and ex- owned generating plant would eliminate into money-makers rather than budget- pensive civic center, containing munici- the need for one of the brewery's three = busters. pal offices, the police and fire depart- boilers, which in turn would reduce the Gas Wells to City Dumps ments, the public library, and other city brewery's release of pollutants into the Kansas City, Mo.,for example,plans to buildings. Police officers punch comput- air. Accordingly, the brewery then could start exploring soon for natural gas be- ers in plush, carpeted offices, and all the expand its capacity without fearing pollu- neath city lands. Some cities are begin- fire trucks are new. Potholes here have a tion-control hindrances. Besides selling ning to pay bureaucrats "performance short life expectancy, and Mr. Wilson steam to the brewery, the city could also commissions" to stir up entrepreneurial makes a handsome salary of $70,000 a sell extra power to PG&E. zeal. Many other cities have revived user year. Mr. Wilson sees the possibility of sev- fees for recreational facilities or have un- Even so, Fairfield's $13.2 million gen- eral co-generation deals. Of course, they loaded unneeded real estate. And Ports- eral budget for the fiscal year ending are all dwarfed by the$400 million wind mouth, N.H., has even turned its city June 30, 1983, won't be difficult to meet. farm project, which is the largest of its dumps into a money-maker by burning For one thing, Fairfield, during each of kind anywhere. Still, Fairfield's city solid waste to create steam that it sells to the past three years, has had at least a council has backed Mr. Wilson all the a nearby military installation for $2 mil- 14% budget surplus. Consequently, over way—even on the exotic energy ventures. lion a year. the years the town has earned welcome Not all Fairfielders are so supportive. "A long list of cities are either doing interest income on its reserve cash ac- Housewife Affa Hawkes, a local tax things like this or are looking into them," counts. In fiscal 1982, for example, "we watchdog, contends that "the city does says Mark E. Keane, the executive direc- earned more money from the interest on not have the right to engage in private tor of the International City Management our unused funds than we did from sales enterprise." She worries that the city Association in Washington. Perhaps no and property taxes combined," said Mr. might be saddled with heavy bonded debt city, though, has been as enterprising as Wilson. if the projects turn sour.Beyond that,she Fairfield. Fairfield compares so favorably with says, "I have yet to see the time when Under Mr. Wilson's guidance, the city other California cities that this year the private enterprise, left alone without too has teamed up with a private developer state assembly's office of research listed many regulations, can't do the job bet who is building a large shopping mall; it it as one of only four cities (out of 416 ter." 12 Public Management/November 1983 And Sam Caddie, the executive man- cutbacks.In 1980,for example,one-third land, working out zoning arrangements ager of the Solano County Taxpayers of Visalia's revenues came from outside and expediting building permits.In re Association, is also disturbed, especially sources.Currently,27%comes from state turn it will receive 10%to 17%of the net in the wake of floods last year that for and federal funds,and in four years that cash flow after expenses from each of the several days innundated low-lying parts contribution will shrink to 10%, city offi- merchants in the one-million-square-foot of this flat, delta city. "We would prefer cials say, even though the city's $24 mil- mall—"several thousand (dollars) a to have the town pay more attention to lion annual budget hasn't been trimmed year,"according to Mr. Wilson. infrastructure matters," he says. significantly. But Fairfield has yet to really cash in on How did Visalia do it?Park concessions the deal, at least if one believes Mr. Wil Success Sells and recreation user fees now pull in son. In 1978, the city originally acquired Mayor Gary Falati shrugs off such criti- $3,000 a month, and a quarterly more than 120 acres of land for the center cism. "No matter what you do, you al- recreation newsletter is now self-support- at$1.25 a square foot and turned around ways have some opposition," he says. ing,thanks to paid advertising.Some city and sold about half of it to the developer "But people generally go along with suc- officials earn bonuses for efficient per- for $2.25 a square foot—a profit margin cess." formance, and others on the public pay- of 80%. So far so good. More and more California cities think roll will join them soon. "We want our That was just the beginning. "We still Fairfield's ideas about dabbling in pri- people to have the entrepreneurial hold 66 acres of choice adjacent land,and vate enterprise are indeed worth consid- spirit," says Visalia's city manager, Ted we'll be selling that at$5 to$10 a square ering. At the last convention of the A. Gaebler. foot," asserts Mr. Wilson, sounding for League of California Cities, bureaucrats Few municipal officials, though have the world like a real-estate speculator traded ideas about how to generate small- shown as much entrepreneurial panache himself.He adds with a grin:"If we don't power project revenues, they shared as Fairfield's Mr. Wilson did four years make $15 million on the land deal alone, methods of joining with private partners ago when a real-estate developer sought we're incompetent." for land development, and they swapped the city's permission to build a small —Ray Vicker hints about other unusual means of rais- shopping center here. "I said, 'Why not Staff Reporter ing municipal revenues. build a big regional shopping center?'" Noaember 24, 1982 Another innovative city is Visalia, recalls Mr. Wilson. "'Let's work out a Reprinted by permission of Calif., (population 54,000), which has di- deal where you make money and we do, The Wall Street Journal minished its dependence on state and fed- too.— Dow Jones&Company, Inc. eral financing in anticipation of federal The city assisted by purchasing the 1982.All rights reserved. da Local Government Journalism Second Prize Award Effect of Cuts Would Be Bad, Say Employees A solemn lineup of city department heads will focus on the proposed $16.3 million The proposals ranged from sharp cur- paraded before the Corvallis Budget operating budget,where the bulk of gen- tailment of such services as the library, Commission Thursday night. eral property taxes go and which is 8.3 parking violation enforcement and street Their mission: to predict what might percent above the $15 million operating sweeping to outright elimination of oth- happen should the commission decide to budget of 1981-82. ers,including animal control, leaf collec- balance a proposed$16.3 million 1982-83 The budget comes with a deficit of tion,and the city's contribution to a two- operating budget with cuts instead of in- nearly $727,000. To balance, as required county bus service. creased taxes. by state law, the city may either look for As they evaluate programs, Pokorny "Limited citizen access, "increased more revenue, cut services, or find some said,commissioners should keep in mind complaints," "reduced flexibility," "de- combination of the two. "five crucial questions": lays," "a negative community appear- Pokorny said he and his staff have iden- —Is this service truly necessary? ance''—such phrases were repeated tified about $90,000 worth of fee in- —If so, should the city provide it? again and again. creases that could be made next year to —If so, at what level? By the time they were done, their pro- boost revenue. —Is there a better,less costly way to do jections—on large sheets of paper—pa- Beyond that, income would have to it? pered the Corvallis Senior Center meeting come through increased property taxes, —What is its priority, compared with room, creating what City Council Presi- and that would require voter approval. other services? dent LaVern Ratzlaff dubbed "the He reminded the commissioners they The budget commission plans to meet $850,000 Wailing Wall." have less than a month to decide whether each Tuesday and Thursday at 7:30 p.m. "This is not a time when it is particu- they want to submit a levy or tax base for the next several weeks. Meetings, at larly pleasant to be in the public service," request to voters in May.The deadline for the Corvallis Senior Center, 2601 N.W. City Manager Gary Pokorny told the corn- May ballot measures is March 18. Tyler Ave., include time for citizens to missioner. Although they have made no formal comment. But, he added, "Somehow, out of this decision, the commissioners have indi- process, I think we're going to emerge cated they would rather not ask voters for —Pat Kight leaner and more effective." more taxes. And last month they ordered Corvallis Gazette Times Pokorny and his staff handed the com- Pokorny to prepare a list of potential cuts Reprinted with permission missioners a net budget proposal of$38.9 they might make to balance the budget. million, up 7.2 percent from this year's He brought them $850,000 worth of Editor's Note:One of 10 articles in a series $36.3 million. prospective reductions, he said, to give that was selected for recognition by the Budget-balancing efforts, as always, them some options. judges. Public Management/November 1983 13 • Serving the members is the highest priority of ICMA. During this past ub Services � _� year, the ICMA Executive Board, under the direction of President Stan E Kennedy has been involved in a major effort to improve and expand ser � vices to ICMA members. roximatel 100 members were • �O Five national committees involving app Y �� � , established to help in this endeavor. The committees were: Small Commu nities,Career Support, Council-Manager Plan,Council-Manager Relations ,' and Employment Agreements and Legal Counsel A/lembers As a result of the work of the committees, the ICMA Executive Board has taken action in the following areas: • Improve responsiveness to members; • Ensure maximum involvement of members from all groups within the mP e q§a Association; xi • Give special attention to the needs of managers in smaller communities ; (under 50,000 in population); q _' ' • Enhance personal career support; • Provide greater support for the council-manager plan; �, • Improve relations with elected officials; , • Promote the use of employment agreements; and • Develop the capacity of state and provincial organizations to enter into a partnership with ICMA in implementing an expanded program of ser- a vices to the profession. The final reports from the five committees have been integrated into one major membershipservices report. That report was to bepresented at :: „p' P P � �:.#,, the 1983 annual conference in Kansas City, Missouri. •.fr$ . appointed as CAOs of recognized corporate and 594 were noncor- : places were sent letters regarding porate. The 581 corporate Membership upgrading to corporate membership applications were divided as fol- '+'::: •::: status. Recognition information was lows: M $ Campaign sent to all appointees in nonrecog- 208—New corporate members nized places. 168—Upgrades from noncorporate Of the 129 nonmembers ap- to corporate �, pointed as CAOs of recognized 205—Upgrades within the corporates places, 26 had joined ICMA as of status(associate to full) �� During fiscal year 1983, 536 ap- June 30, 1983. Of the 49 noncor- The Board adopted a policy last bna pointments were announced in the porate members appointed as CAOs year in support of unemployed cor- newsletter-380 of ICMA members of recognized places, 31 had up porate members. The policy states and 156 of nonmembers. All non- graded to corporate membership that if the individual has been a cor- for the same period. porate member for a minimum of member appointees were sent P � � invitations to join ICMA, and four to The membership office also pro- two years, he or she is allowed to five months later any who had not cessed during this time 1,175 defer membership dues for up to • yet joined were sent a second invita- applications for membership in one year or until three months after tion. All noncorporate members ICMA. Of this number, 581 were reemployment. The total membership count as 8,000q of June 30, 1983,was 6,876, with • 4,306 or 63 percent of the total be- 7,000 • ;,; = ing corporate members.The ' .',*:',.::•---....:".-1;-,...-:;. ' ?, following chart shows a year-by- 6,000 `i. � ' i;:,,,,,-.1,:,.,:‘,.. .4.3-.:,:)...,J Fk � 1 year analysis of the total `t.-.r T „,,..;:,,:4(,„...:,:.2.-::. 'jam , , '; membership number. Keep in 5,000 { .' ` Total Membership,•-7;;.-2 { <” • mind that 117 of the total count s !` 1f `r' ti ' ' *�. are members from outside the a,000 1` ` ` '.f.,,,,::::' t United States and Canada, with ' Australia having the largest num , 3,000 ber of 78. ::::11:iiii::::: 2,000 : Corporate Membershipi :i:i:il:' 1,000 0 .:a :::::•:::„f::::::::: sr 71 72 73 74 75 76 77 78 79 80 81 82 83 A' 14 Public Management/November 1983 *.%y�," 9 THE EYE\SEN DODGE REPORT Trends In Public Finance 3608 IDS Tower, Minneapolis, Minnesota * 612/338-3535 * 800/328-8200 800/328-8100 Minnesota lengthen maturities (reducing annual Market Trends Bond Registration debt service costs) and eliminate restric- Up date tive bond covenants. Refunding transac- Rates Down, Volume Up tions can be among the most complex For Tax-Exempts in 1983 financings conducted by state and local pNew Regulations governments. Their complexity results Less Burdensome mainly from Internal Revenue Service • • (IRS)arbitrage regulations restricting the After sizable declines through To Tax-Exempt Issuers rate at which proceeds of refunding May, 1983, tax-exempt interest bonds can be invested. The investment ratecan not be materially higher than the rates eased higher and have gen- The Tax Equity and Fiscal Responsi- rate on the refunding (new)bonds. erally stabilized at rates 50-75 bility Act of 1982 made widespread The first half of 1983 saw a large basis points above 1983 lows.The changes to the federal tax laws. An increase tax-exempt refunding issues graph on the reverse side dem- amendment to the Internal Revenue Code due to the IRS's acquiescence following a onstrates movement in rates from requires that almost all municipal bonds favorable court decision in a suit brought sold after June 30, 1983, be in registered by the State of Washington. This IRS 1982 to the present using the Bond form. This provision prohibits tax- decision, together with substantially Buyer Index of 20-year bonds and exempt interest on an unregistered munici- lower interest rates in early 1983,allowed one-year U.S. Treasury bills. pal bond.Anticipated investor resistance a number of governmental jurisdictions Volume of tax-exempt financ- to registered municipal bonds has not of all sizes across the nation to issue ings smashed previous records for materialized. refunding bonds to replace high coupon Many major banks have begun serving debt with low coupon debt. the first half of 1983. This high issuers as Registrar/Transfer Agent/ volume was attributed to a resurg- Paying Agent/Trustee. To be acceptable Cash Flow ence in advance refundings,lower to the underwriting community, these interest rates,and a preference on institutions must be capable of perform- Financing ing these specific duties within industry the part of numerous issuers forstandards based on SEC regulations for Low Interest Rates selling bonds before the July 1, corporate securities. The fee for this and Economic Hard Times 1983, registration deadline. Since comprehensive service varies. Compari- Generate Higher Volume July, 1983, tax-exempt volumes son is difficult since registrars have have returned to more customary altered fee schedules frequently in this State and local jurisdictions often ex- levels. initial period and fees are sensitive to the perience variations in cash receipts and number of ownership transfers. Evensen disbursements. Seasonal cash cycles may It is not known how the tax- Dodge assists clients in obtaining current cause temporary cash deficiencies despite exempt market will react to legis- fee schedules from registrars and select- otherwise healthy financial statements. lation under consideration in Con- Ing-an- institution to provide effective- -Rank loans, lines of credit and revenue gress to restrict certain private services at a competitive fee. and tax anticipation notes are among the purpose tax-exempt financings. financing tools used to meet these cash Known as the "Pickle" or "Ros_ flow needs. Secured by future revenues, Advance Refundingtaxes, or fees and structured properly, tenkowski" Bill, this legislation these borrowings can often be conducted would restrict bonds issued forat favorable rates. Early in 1983, highly multi-family, student loan and A Widely Used rated one year notes sold at net interest private projects to state-by-state Financing Tool Returns rates as low as 5%,although recently the volume caps. The Bill also one year rates have increased to about After Court Ruling 6%. changes arbitrage rules for stu- In structuring cash flow financings,an dent loan bonds, depreciation issuer must conform to state laws and rules for solid waste facilities,and Refunding an outstanding bond issue federal arbitrage regulations, as well as imposes other restraints. The Bill is an important tool for the financial cash flow needs.Careful analysis of alter- management of withdrawn from floor ac- management of state and municipal gov- natives minimizes net borrowing costs. ernments. The refunding procedure pro- Evensen Dodge has assisted clients with tion by Rep. Rostenkowski pend- vides a means to reduce interest costs, over$2 billion in short-term financing in ing further committee discussion. restructure debt service payments, the last two years. ■■ Evensen Dodge,Inc.,formerly T.G.Evensen&Associates,Inc.,was founded in 1922 as the nation's first independent financial consultant to state,regional and local governments.The firm assists its clients in planning,structuring and marketing cash flow,capital improvement and ■■ other long-term financing.Evensen Dodge also prepares feasibility studies,performs rate analyses,and provides computer services,software, and a variety of additional financial services. BOND BUYERS INDEX October 27, 1983 RECENT MARKET HISTORY Prepared by Evensen Dodge, Inc. 15.0% 15.0% 20 Year G.O. Index 14.0% - This Week-9.81% Last Week-9.68% 13.0% - 1 Year Treasury Bills -. 13.0% This Week -9.65% Last Week-9.58% W 12.0% - k - 12.0% C4 X - 11.0% ;'4 11.0% - 4 1111') 10.0% - -10.o% AINIIiioi,ifkA . 9.0% _ _ 9.0% 8.0% .--1I11I11111111111IInnIIlIIIIInnm111111llnUUI1lIiII1uuutm111111IIunI,nnmllmIImnlnn .0% Feb Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec RECENT BOND SALES Date Issuer (000's) Purpose Maturities BBI Rating NIR 08-25 Minnesota HFA $ 51,205 Res.Mtg.Rev. 85/14 9.59% Aa/AA- 10.41%(TIC) 09-1 North Dakota HFA 58,375 Single Family Rev. 85/14 9.75% Aa/A+ 10.70%(TIC) 10-4 Los Angeles,CA 10,615 GAN 1-86 9.49% MIG-1 6.49% 10-4 Sun Prairie,WI 3,200 Improvements 85/93 9.49% Al 8.28% 10-4 Johnston CSD,IA 3,800 School 85/99 9.49% A 8.93% 10-4 Omaha,NE 10,000 Various 85/03 9.49% Aaa/AAA 8.39% 10-5 Charleston Co.Sch.Dist.,SC 19,700 School Building 86/01 9.49% Aa/AA 8.78% 10-5 New York,NY 200,000 TAN 1-84 9.49% MIG-1 5.89%(Neg) 10-5 New York,NY 550,000 RAN 6-84 9.49% MIG-1 6.13%(Neg) 10-5 Willmar ISD#347,MN 2,775 AAC 9-84 9.49% NR 6.42% 10-11 Winston Salem,NC 9,265 Various 85/01 9.67% Aal/AA+ 8.30% 10-I1 San Bernadino Redev.Agcy.,CA 11,000 Refunding 85/14 9.67% Baa 9.34%(Ins.) 10-11 State of Montana 40,630 Various 84/94 9.67% Aal/AA 7.22% 10-11 Minneapolis SSD#1,MN 15,000 AAC 9-84 9.67% MIG-1 5.93% 10-11 Crookston,MN 810 Library 86/99 9.67% Baal 8.74% 10-12 University of Texas 33,000 University Rev. 84/03. 9.67% Aaa/AAA 8.45% 10-12 Hoover,AL 9,575 Improvements 85/98 9.67% A/A+ 8.76% 10-12 State of Connecticut 25,000 Various 6-84 9.67% MIG-1 5.87% 10-12 State of Missouri 45,000 Various 84/08 9.67% Aaa/AAA 8.81% 10-13 Williamsburg CSD,IA 775 School Building 85/91 9.67% A 7.44% 10-17 Brooklyn Center,MN 930 Tax Increment 86/97 9.68% Al 8.40% 10-17 Hastings,MN 1,740 Improvements 86/00 9.68% A 8.80% 10-17 Moorhead,MN 1,525 Tax Increment 85/90 9.68% A 7.43% 10-18 State of California 160,000 Various 84/03 9.68% Aa/AA 8.45% 10-18 Robertson Co.,TN 9,060 School Refunding 84/02 9.68% A 9.19% 10-18 Piscataway Twp.,NJ 8,244 Various 85/99 9.68% Aa/AA- 8.34% 10-19 Flint,MI 9,225 Dev.Ltd.Tax 86/05 9.68% Baa 9.80%(Ins.) 10-19 New Orleans,LA 52,000 Improvements 84/03 9.68% A/A+ 9.86% 10-19 Tulsa,OK 16,500 Ltd.Access.Fac. 87/08 9.68% Aal 8.65% 10-19 Antigo,WI 1,325 Imp.Refunding 84/01 9.68% A 7.95% 10-20 LaCrosse Co.,WI 1,110 Improvements 85/98 9.68% Aa 8.33% 10-20 Iowa State University 18,000 Acad.Bldg.Rev. 86/03 9.68% Al 8.39% 10-25 Maryland DOT 22,270 Trans.Rev. 85/98 9.68% Aa/AA 8.71% Please distribute additional copies to members of your board or council. /c2 EHLERS AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612; FILE: FINANCIAL SPECIALISTS: EHLERS AND ASSOCIATES, INC. PLEASE DISTRIBUTE TO GOVERNING BODY MEMBERS NOVEMBER 1, 1983 NEWSLETTER As we've written before, all interest rates especially tax-exempt rates remain very high. Some say that high tax-exempt rates are caused by reductions in the top tax rates, but we all know that the price of any commodity, tax-exempt bonds included, is determined by the price at which the last, least affordable unit must be sold. This is true of grain, livestock, stocks -- any commodity. So, as we saturate the high tax-bracket investment market and dealers must sell some bonds to lower-bracket taxpayers, the entire price level drops (interest rates rise) to that price necessary to sell some bonds to the lower bracket taxpayer). As of October 13, the Bond Buyer Index was 9.67 and the Bond Buyer's 30 year Revenue Bond Index was 10.15%. Question: Does this market saturation bootstrap taxable rates too? As tax-exempt interest rates approach 85% to 90% of taxable rates buyers in the 50% tax bracket receive an equivalent of about 21% before tax yield (using the Bond Buyer Revenue Bond Index). Logically these extraordinary yields act as a magnet keeping taxable rates artifically high. All borrowers compete for funds and if a competing yield for comparable quality investments is extraordinarily high a borrower of taxable funds must pay a higher yield if he hopes to be funded. If true, the excessive issuance of tax-exempt bonds not only inflates tax-exempt yields but also forces taxable yields up so that those borrowers, including the federal government, can be funded. Thus, a case can be made that the liberal yields provided by excessive issuance of tax-exempt bonds forces up taxable rates and that limiting the supply of tax exempts will also reduce interest rates on conventional, taxable business loans and home mortgages. This reduction may benefit all borrowers far more than the marginally lower yields provided by exempting some borrowings from taxation. Minnesota Property Tax Relief Act: There is a great deal of interest in Ehlers and Associates' computer analyses showing how any proposed levy actually impacts individual homesteads, ag and non-ag, subtracting state-paid property tax credits and refunds. It may be late to consider 1983/84 tax measures but it is time to start thinking about next year. One cannot fully inform constituents, voters, without these analyses. Our Wang computer conversion is near completion with word processing capability up and running and the data processing computer version moving along. We are keeping the IBM's so that our unequalled capacity to serve our cliental quickly and accurately will continue. Ehlers and Associates leads the industry in the exclusive adaptation of computer sciences to governmental finance. We do not provide such services to the underwriting trade because of the obvious conflicts of interest. We (most of us) look forward to Winter as a challenge. By March we'll have had enough but just now the prospect of snow and the invigorating winter weather attracts. We'll hope to see you, nothwithstanding wind and storm. With warmest personal regards,we are Very trul ours, EH 4,111.Fidi OC dff . 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First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 ,t tR November 10 , 1983 g`f 1 Mr. Jim Abbott , Manager Zylstra-United PO Box 146 Chaska , MN 55318 Dear Mr. Abbott : This letter is to advise you that effective this date the City of Shakopee is invoking the penalty for non-completion of the cable system pursuant to the franchise agreement . Although I am pleased that substantial progress has been made towards the completion of the system, Council has directed that the penalty shall be invoked if any portion of the system is incomplete or any services or equipment are not available by the November 8th deadline . The City staff is not in a position to monitor all facets of your system, however it has been noted that , at a minimum, the system is incomplete as follows : a) the cable conduit is not pulled through along CR-16 to the east about 6,000 feet , b) the interconnect is not completed, c ) underground crossings remain to be done in the area of CR-16 and CR-89 , d) restoration work has not been completed, e) services have not been provided as follows : lock boxes unavailable to subscribers and character generators and monitors not provided to the four community centers . When the system is satisfactorily complete, you should inform the City so that the penalties are stopped and at that time you are certainly welcome to discuss any adjustment in penalties you feel might be in order. We realize that all restoration may not be able to be com- pleted this fall . Please meet with staff to determine if any work is more suitably delayed until spring. T /1 1 L l C 1 ! 0 I ! r c &7 r e s s V d C t( An Equal Opportunity Employer Mr. Jim Abbott // November 10, 1983 Page Two Effective November 9 , 1983, the penalty of $200 per day is being invoked; $100 for non-completion of construction and $100 per day for failure to provide equipment to the public. Sincerely, John K. Anderson City Administrator JKA/jms cc : Cable Commissioners Mayor Reinke Councilmembers i( MEMO TO: John K. Anderson/City Administrator FROM: Ray Ruuska/Engineering Coordinator RE : Inspection of Cable TV DATE : November 10 , 1983 Introduction: As requested, I conducted an inspection of Cable TV work areas , focusing mainly on the rural subdivisions . Findings : Installation of mainline cable in these areas is mostly done , however, there appears to be much work remaining. Montecito Heights appeared to be the only outlying subdivision that has been restored. There also are cases where underground crossings remain to be done , ie : County Road 89 and 16th Avenue . I observed many locations where splicing at junction boxes has not been completed. The interconnect to Chaska has not been completed. Virtually all of the locations where junction boxes have been installed need restoration around them. It appears that restoration efforts have been focused on the urban area of Shakopee . Much has been accomplished in the past three to four weeks in the urban area. It will take another three to four weeks of good weather to restore the rural areas . Recommendation: (Restoration Only) Ask Cable TV to do general clean-up of these areas and get a committment to do early restoration in the spring of 84. RR: cau cc : Judith S . Cox Jeanne Andre w r •a I U NN Y w oPOOYInp 0•p.pOOP)n0 ti . CP. P P. N 0 P. O.O N N\' a. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •A•• p NDNONNY)ONAMVaNUp w0PYO •f V)0..O O J P M w w N P NP N Y N ' 0 4V4 Oh 0n rArOW ...N wwwNwwww . • w W 11 1 11 1 1 1 1 ^ mi..... 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Technician I (--- H,. co roc) 1 1 I c c..) 01 CD CD 0 CD CD 0 inspector I iL• • NDN) ---, (71 1.J1 :711 0 n .1 i--. r+ i•-• I—.,s :3ecretary o 1.... ......)'', CD C., i CD C7 i C../ cn i cr CO • • 'I CJ1 N) Ul 1---. ......„j (.•(.1....1 (J-1 LI -.4 a 0 0 1 (.0 1.71 1 CO er, ITOt.al ....., ...A-. 1-- ko (..51 ----I Oo (...n. (JI 1.0 • • LTI CO IN) LT1 (...J Ul CO'fro -0 (Jl Engineering w oo 4 (....) 1.-• 1-4 a a 1 CO -Du 1 . r•NS' Dept. Fee m co -4 cr, 1 1 1--• , ko Ly, 1 01 • • I • I • • I .4,. CT • ' CD..j crl 0 CD 0 I P 0....4 CD 0 0 0 01 PROCEEDINGS OF THE ENERGY AND TRANSPORTATION COMMITTEE REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 20, 1983 Chrm. Bill Anderson called the meeting to order at 7:37 p.m. with members Ziegler, Dunwell and Schwingler present. Absent were members Sorenson and Toppin. Also present were Jeanne Andre, Community Development Director and Cncl. Colligan. Ziegler/Schwingler moved to approve the minutes of September 15, 1983 as kept. Motion carried unanimously. Discussion ensued regarding the Shakopee Transit System Proposal. Ms. Andre reported on her conversations with Ray Olson and John Tubesing of MnDOT regard- ing this proposal. She said the initial reaction seemed positive, with no glaring problems, but perhaps a few reservations about subsidizing vanpools. She reported she had also been contacted by Representative Dimler and Senator Schmitz, both stating their interest in this proposal. Discussion followed regarding timing of the submission of the proposal and the request for a response from MriDOT. Dunwell/Ziegler moved to request a response from Ray Olson, of MnDOT, to our proposal for a transit system by November 17, 1983. Motion carried unanimously. Jim Pearson, of DAVE Systems, gave a slide presentation of his company. The four divisions of DAVE Systems are: Transit System Management and Operation; DAVE Consulting; Ameride and Transmax, Inc. He explained that various transit opera- tions utilize one or more of these divisions. Mr. Pearson said that from an economic standpoint, he would encourage several communities going together on one transit system, where different packages could be worked out for each community to have some shared services and some independent ones. In this way some of the fixed cost expenses can be shared, providing more flexibility to provide more services. He said he has talked to Prior Lake and Chaska, and will be talking to Chanhassen soon. He said he has had a lot of ex- perience in working with municipal systems. He suggested setting aside a certain amount of money for consulting services in the City's application for transit services. Discussion followed. Cncl. Colligan left at 8:38 p.m. Ms. Andre said she is meeting tomorrow with Chaska and Chanhassen, and asked the committee members for any input. General consensus was to just see what the in- dividual needs of each City are and what can be coordinated. Ms. Andre was requested to ask MnDOT what kind of joint proposal could be filed or if each City would still submit its own proposal, even it it had a joint manage- ment board. Consensus was to continue with the process for submission of the application as it is now, to keep it active, with the option of considering some- thing jointly in the future. Discussion followed regarding trying to add money for consulting in the application. Ms. Andre said Mr. Pearson suggested putting out the bid for transit services in such a way that would leave room for alternatives and suggestions. Shakopee Energy & Transportation October 20, 1983 Page 2 Schwingler/Ziegler moved to add an additional $5,000 for consulting fees either to the transit proposal budget, or in some other accepted preliminary proposal. Motion carried unanimously. Dunwell/Schwingler moved to adjourn. Motion carried unanimously. Meeting ad- journed at 9:08 p.m. Jeanne Andre Community Development Director Diane S. Beuch Recording Secretary MINUTES INDUSTRIAL COMMERCIAL COMMISSION Shakopee , MN October 12 , 1983 MEMBERS PRESENT: Paul Wermerskirchen, Chairman Al Furrie Jim O'Neill Jane DuBois Bob Blenkush, Chamber Liaison Bud Berens , Shakopee Development Corp. Liaison MEMBERS ABSENT : Gary Eastlund John Manahan GUESTS PRESENT: Jeanne Andre , Community Development Director Bill Wermerskirchen Jock Robertson, Development Counselors , Inc . Chairman Paul Wermerskirchen called Industrial Commercial Commission meeting to order at 5 : 10 p.m. The Chairman announced the resignation of Bill Wermerskirchen, Cham- ber of Commerce liaison to the I .C.C. , effective immediately. Mr. Wermerskirchen was presented with a testimonial plaque in honor and deep appreciation for his unselfish service to the I .C.C. Minutes The I . C .C. minutes of September 14 , 1983 were adopted as written by direction of the Chairman. Shakopee Brochure Jane DuBois reported that the "Shakopee Brochure" had been completed in August 1983 , with 1000 copies printed for under the authorized amount . Discussion followed regarding distribution and it was a consensus to distribute to Shakopee realtors and the Chamber of Commerce as primary groups , with secondary distribution to local industries , Scottland and SPUC. It was also requested to mail several "Shakopee Brochures" to Jim Luchin at the Department of Economic Development . Star Cities Program The Chairman expressed his concern for making progress on completing the Star Cities Program. After reviewing program requirements and an update on the Development Corporation by Bud Berens , the Chair- man requested all members provide assistance to committee chairman Gary Eastlund. Jeanne Andre , Community Development Director, notified the I .C.C. of the reorganization of the City's Community Development Department and its expected positive impact on com- pleting the Star Cities Program requirements , specifically the adoption of a Capital Improvement Program and Economic Development Plan and Strategy. I . C. C . Page Two October 12 , 1983 Shakopee Race Track The I . C.C. was invited by the Planning Commission to participate in a walk-on tour of the proposed Horse Racing Track in the Scott- land Industrial Park. There followed a discussion of the Shakopee site . The Chairman was requested to contact Gary Eastlund of Scottland, Inc. , promoters of the Shakopee Race Track site, to offer the assistance of the I .C.C. and its members and to consider solicit- ing support from neighboring communities . Chamber Liaison Designee The Chairman advised the I .C.C. of a phone call he received from Virgil Mears , Chamber of Commerce , designating Bob Blenkush as the Chamber Liaison to the I .C.C. A welcome was extended to Mr. Blenkush by all I .C .C. members . Richards Asphalt Company Tour A review of the tour of the Richards Solid Waste Facility, Savage , was given by Paul. Wermerskirchen. There was a brief discussion of the potential use for other industrial facilities in the Shakopee Industrial Park. The tour was considered a successful effort to aid the Industrial Park in identifying future energy sources and conservation of resources . Presentation: Development Counselors , Inc . Mr . Jock Robertson , Executive Vice President of Development Counse- lors , Inc . , presented his proposal for providing economic develop- ment services to Shakopee under an annual service contract. There followed substantial discussion of the specific services rendered, cost of services , and process for providing contracts to the City. Jim O'Neill questioned the need for a brokerage license by the firm and Mr . Robertson offered to respond to this issue directly to Jim O' Neill . The I .C. C. consensus was reserved regarding the City' s actual need for such services and the advantage of this service over services provided by local realtors and developers . There was additional discussion of the handling of inquiries made at City Hall by potential businesses and developers . It was sug- gested to develop a contact file which would be made available to realtors and the public and to provide this information to the I .C.C . for referral . Jeanne Andre agreed to convey these ideas and assist in the development of a procedure for the City and I .C.C. cooperation. Main Street Application A review of the purpose of the Main Street Grant application was given by Jeanne Andre . The I .C.C. expressed its concern to encourage the coordination of this effort with the Downtown Study. The Main Street application would implement the conclusions of the Downtown Study, as explained by Jeanne Andre . I .C.C. Page Three October 12 , 1983 Motion was made by Al Furrie , seconded by Jane DuBois , to submit a letter of support from the I .C. C . Chairman with the Main Street application. Motion carried . Community Development Reorganization Jeanne Andre outlined the reorganization of the City' s Community Development office and its team approach to planning and community development . She described a grant proposal to be circulated to the I . C .C. which would allow the City to issue bonds for financing first-time single family home buyers . The Chairman requested Jeanne Andre to attend the November 9 , 1983 , I .C. C. meeting for further discussion. Possibility Conference Chairman Wermerskirchen briefly reviewed his attendance at the second Possibility Conference held recently in Shakopee . Adjournment On a motion by Jane DuBois , seconded by Al Furrie , the October 12 , 1983 I . C . C. meeting was adjourned at 7 : 35 p.m. Respectfully submitted, Glenda D. Spiotta Recording Secretary TENTATIVE AGENDA ADJ .REG.SESSION SHAKOPEE , MINNESOTA NOVEMBER 15, 1983 Mayor Reinke presiding 1] Roll Call at 7 :00 P.M. 2] Liaison Reports from Councilmembers 3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 4] Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *5] Approval of Minutes of November 1 , 1983 6] Communications: a] Tax Study Commission Hearings on state and local tax issues - AMM position paper to be provided b] Dan Steil , Chrm, Ad-Hoc Downtown Committee re: additional appointments 7] Public Hearings: Joint Hearing With Shakopee HRA Commission 7: 30 P.M. - Housing and Bond Plans for Mortgage Revenue Bond. Program (Resolution No. 2187) 8] Boards and Commissions : Planning Commission: a] Ord. No. 138, Permitting Class I and II Restaurants in I-1 and I-2 Industrial Zones 9] Reports from Staff: a] Committee report on hunting restrictions - informational b] Hiring a City Planner - memo to be provided *c] Semi-Final Partial Estimate Voucher No. 4 to Axel Newman Heating and Plumbing Co. for 80-4 CR-16 Utilities d] Final Payment to F.F. Jedlicki Inc. for Levee Drive Extension 82-3 e] Maintenance at the Senior Citizen Highrise f] 8:30 P.M. - Application for On Sale and Sunday Liquor License from Capone ' s Food Shops, Inc . , Mn. Valley Mall *g] Applip.ti2pjfor Raffle License from League of Women Voters *h] Approevonmentai Assessment Work Sheet for Shakopee Horse Racing Track - Memo to be delivered by mail on Saturday from Bruce Malkerson i] Approve bills in amount of $147, 221 . 81 10] Resolutions and Ordinances: 3a] Res. No. 2185, Abating Assessments for the 1967 Improvement Fund b] Res. No. 2186, Adopting Design Criteria and Standard Specifications for Sanitary Sewer and Storm Sewer # c] Res. No. 2184, Authorizing The City Admr. to Approve Non-Budgeted Capital Purchases Which Do Not Exceed $500.00 11] Other Business: a] b] c] 12] Adjourn. John K. Anderson City Administrator OFFICIAL PROCEEDINGS OF THE QTY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 1, 1983 Mayor Reinke called the meeting to order at 7:05 p.m. with Cncl. Lebens, Wampach and Colligan present. Cncl. Leroux arrived later, and Cncl. Vierling was absent. Also present were John K. Anderson, City Admr. ; Judith S. Cox, City Clerk; H. R. Spurrier, City Engineer; Tom Brownell, Chief of Police and Julius A. Coller, II, City Attorney. Cncl. Lebens said she was told there were 340 people at a recent Legion dinner, which is too many people for that facility. She was concerned that if there was a fire, there could be a disaster with that many people. Discussion followed. Lebens/Wampach moved to direct staff to contact the Legion to inform them of their maximum capacity and to direct them in the future to not allow more people in the building than is allowed by fire code regulations. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Reinke asked if there was anyone present in the audience who wished to ad- dress the Council on any item not on the agenda, and there was no response. Colligan/Lebens moved to approve the minutes of October 3, 1983 and October 18, 1983 as kept. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Admr. reviewed the recommendations of the Assoc. of Metropolitan Municipali- ties concerning the Metropolitan Council's proposed Interim Economic Policies. Colligan/Wampach moved to concur with the comments and recommendations of the Association of Metropolitan Municipalities concerning the Metropolitan Council's proposed Interim Economic Policies. Motion carried unanimously. Jeanne Andre, Community Development Director, explained some of the background for the needs assessment survey the Housing Alliance desires to conduct with City Council support. Cncl. Lebens said she had also been contacted by Rosemary Dineen of the Housing Alliance, who wanted her help in suggesting names for a Blue hibbon Committee of civic and church leaders to evaluate the needs for housing for the elderly. She said they hope to help form a non-profit organization, and they are looking at two or three sites for a housing unit. Discussion followed. The City Admr. said the downtown consultant does think that housing for the elderly would be one way of using tax increment financing in the downtown area. Lebens/Colligan moved to support the Housing Alliance efforts with the stipulation that 1. The City does not agree that the methodology for gaining information is scientific; 2. The City requests a copy of the results of any survey, and 3. The` City does not specifically give prior support to any individual project they may develop. Motion carried unanimously. Colligan/Wampach moved to place on file the letter dated October 17, 1983 from Zylstra-United regarding the new manager. Motion carried unanimously. Discussion followed about the headend drive-way and CR16. Mr. Abbott, Manager of ZU, said he wasn't sure how many other people could use that property where the headcnd is located because they are only leasing it. He said he hoped that the use of rock to fill in the end of the drive-way would alleviate any problem with mud on the highway. Colligan/Lebens moved to place the letter dated October 24, 1983 from Zylstra- United regarding the headend drive-way on file. Motion carried unanimously. Mr. Abbott said the computer equipment for the public computer center is purchas- able over-the-counter, so it should be available right away. The Comm. Develop. Director explained that the location of the public computer center was proposed to be in the ZU office, but it was discussed that the library would have more favorable operating hours. Therefore, negotiations were undertaken with the library to see if they wanted the computer. ZU also stipulated that they did not want to take care of the maintenance on a computer that was out of their control. After thorough con- sideration, the Library agreed to accept the computer and to assume maintenance of it. Shakopee City Council November 1, 1983 Page 2 Mr. Abbott said it stands to reason that the group that will be assuming maintenance of the computer will be more protective of it. He said the library would be making the decisions about its use, and therefore it is appropriate that they maintain it. He said it was originally proposed as an educational benefit, but it appears the library thinks that business use would be also a significant part of its use. The Comm. Develop. Director explained the library's policies and supervision of the computer. She said ZU stipulated the computer be provided free of charge to the public, but it has since been agreed that a charge can be made for supplies includ- ing disks and paper. The City Admr. suggesting trying the location of the library for a certain term, to be reviewed in 3 years to see how it is working. That would leave open the pos- sibility of ZU taking the computer back into their office, as originally proposed for the rest of the term of the franchise. Mr. Abbott responded that he would have no problem with that, as long as the computer was new when given back to ZU. Mr. Abbott added he would have no problem with the library charging for computer use, as long as it was for business purposes. He just didn't want kids charged when using it for an educational purpose . Colligan/Lebens moved to authorize the Cable Communications Advisory Commission to ,designate the site for the community viewing center in place of the Community Access Corporation. Motion carried unanimously. Colligan/Wampach moved to concur with the Commission's recommendation and approve a Mitsubushi 45" rear projection television rather than the Sony video projection with 6' viewing screen, for the community viewing center. Motion carried unanimously. Colligan/Wampach moved to concur with the Commission's recommedation and designate the Shakopee Public Library as the site for the public computer center, approve the library being responsibile for the maintenance of the equipment at the center, and approve the library selecting the appropriate printer monitor and software within the total budget of $5,000 for the computer center; and this agreement to be reviewed in 3 years with the possibility of the computer being located in the ZU office, with ZU assuming maintenance, if the library requests to be relieved of the computer. If the computer goes to ZU offices, the library shall bring the computer back to the standard that was originally received from ZU. Wampach/Lebens moved to amend the motion to direct the library to not allow games to be played on the computer, and also to request the library keep a daily log of users and length and type of use. Motion to amend carried unanimously. Main motion as amended carried unanimously. Colligan/Lebens moved to request Zylstra-United Cable Television Co. to submit a variance request by the November 8th deadline for a shared color weather radar system with Chaska, and extend the deadline for the weather radar system to be on line in Shakopee until the day following receipt by WCCO of FCC clearance for transmittal to Chaska/Shakopee. Motion carried unanimously. Mr. Abbott addressed the concern about the changes in equipment. He said some of the items originally proposed just don't interconnect well now, and some brands of equipment they changed because of a poor repair record. He said the equipment changes so fast that they have been outdated in the two years since the original proposal. He said the Cable Advisory Commission went over all the equipment in the studio and agreed that everything substituted was as good or better equipment. Colligan/Wampach moved to concur with the Cable Commission recommendation and ex- tend the deadline for purchase of two 3/4 inch and one 1/2 inch video cassette player/recorders, specified in the proposal, as well as the character generator to the University of Minnesota, until such time as requested by the Cable Commission. Motion carried unanimously. The Comm. Develop. Director said the Cable Commission has been keeping a close eye on the channel line-up. She said ZU has been substituting services when the ori- ginally proposed ones are unavailable. She said the Commission has no problem with the substitutions, although they did inform ZU that they wish to be notified as soon as it is known a channel will be unavailable, so they can have more input on the substitution, and give their approval, as per the ordinance. Wampach/Colligan moved to accept the following channel substitutions made prior to this date: replacement of PBS cable with Spectrum Sports; replacement of Shakopee City Council ' • November 1, 1983 Page 3 Interfaith with the Trinity Broadcasting Network, and replacement of the Enter- tainment Channel with the Disney Channel; and also to accept delay in providing Cinemerica, the shopper's channel, UTV and Reuters until those services are avail- able or an alternate service is approved and substituted whichever comes first, and accept no substitution for the now defunct CBS Cable until alternates are recom- mended and approved by the City. Motion carried unanimously. The City Engineer said that most of the erosion adjacent to Minnesota Valley 2nd Add'n. is on City right-of-way, but there is some sediment washed across unto the adjacent property for about 10 feet. Colligan/Lebens moved to authorize City staff to proceed with the work specified in Alternative II of the memo dated October 28, 1983 from the City Engineer, for an estimated cost of $3,600, to be funded by General Fund. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Wampach moved to authorize the release of the developers agreement for Evergreen First Add'n upon 1. execution of a letter of understanding for comple- tion of sidewalks; 2. submission of letter of credit in the amount of $1250 of the City Engineer's estimate of the cost of the sidewalks; 3. submission of a one year guarantee from completion date of utility installation and roadway construc- tion; and 4. execution of a new park dedication agreement. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Lebens moved to direct staff to implement a bicycle safety education pro- gram during the spring of 1984. Roll Call: Ayes; Unanimous Noes; None Motion carried. Cncl. Lebens questioned Chief Brownell about the proposed restricted parking near the hospital and courthouse. She said she has had complaints from residents who live on 5th and 6th streets about hospital parking in front of their homes. Chief Brownell responded that because of the expense of signing the restricted area, he proposed to start with a smaller area, and then they could deal with additional problem areas as they arise. Cncl. Lebens also said that on Block S7 there is a problem with large rocks on the sidewalk. They are apparently for landscape purposes, but they spill out onto the sidewalk, causing a hazard to pedestrians. The City Engineer will check on it. Further discussion followed regarding monitoring the parking restrictions, and if there is now enough off-street parking for employees. Wampach/Lebens moved to direct staff to advertise for a public hearing to obtain input from area residents regarding parking restrictions around the courthouse and hospital. Consensus was that publication in Mint, KSMM and Cable T.V. was sufficient notice, and no individual notices need to be sent out. Motion carried unanimously. Discussion ensued regarding the City's requested support of the Golden Gloves pro- gram, in the form of authorizing police dept. time spent on this program. Chief Brownell stated that the proposed 100 hours for Golden Gloves would only be allow- able when the police dept. has adequate coverage on the street. Lebens/Wampach moved to authorize the appropriate City officials to grant Ron Carlson 100 hours of Police Dept. time for operation of the Shakopee Golden Gloves Program, provided he make the personal commitment of an additional 400 hours of his own time to insure the success of the program during its seven month season. Mayor Reinke mentioned the possibility of putting this program under Community Services in the future. Chief Brownell said the only way they would agree to that would be if there was no charge to the participants. Roll Call: Ayes; Unanimous Noes; None Motion carried. The Ass't City Attorney explained that it is his opinion that Shakopee has a con- tractual obligation to Pouliot because the City obtained the easement at no cost, in return for Pouliot having some control over the type of retaining wall that the City constructed on the easement. The City Engineer said that last June Mr. Pouliot agreed to the City's proposal of a verticle redwood facia to be applied to the retaining wall. Mayor Reinke said that Cncl. Leroux informed him it was his desire to authorize plantings to make the wall more aesthetically pleasing. • , Shakopee City Council November 1, 1983 Page 4 Lebens/Colligan moved to authorize staff to negotiate with Pouliot Designs to see what is the appropriate remedy for making the retaining wall more aesthetically pleasing. Motion carried unanimously. Colligan/Wampach moved to direct the appropriate City staff to execute an easement between Kawasaki Motors Corp. and the City of Shakopee for the Prior Lake/Spring Lake Watershed District Outlet Project No. WD 76-4. Motion carried with Cncl. Lebens opposed. Cncl. Leroux arrived and took his seat at 9:08 p.m. Considerable discussion took place regarding private sewer lines, and whether or not the City has any responsibility or authority for locating them and trying to inform potential property buyers of private shared sewer lines. The Ass't City Attorney said he did not believe the City has any authority to require property owners to encumber their property by recording this information, and it also would have no way to control it. The Ass't City Attorney said he didn't believe the City has any responsibility or culpability for identifying private or public sewer sys- tems. He said there is not a public solution for every problem. Leroux/Colligan moved that staff prepare a resolution stating that the City ac- cepts no responsibility for shared private sewer and water lines. Motion carried unanimously. Considerable discussion followed regarding the City Clerk functions under the Optional Plan "A" form of government. Cncl. Lebens said she believes the law states very clearly that Shakopee is in violation of the functions handled by the City Clerk. She wants to see the situation corrected, and not wait for a possible change in legislation. It is clear the City can't have a Clerk that doesn't keep a separate set of books. She said the mistake was made in 1981 when the duties of Clerk and Administrator were separated. The Ass't City Attorney said that ever since Shakopee has had a Treasurer it has not been in compliance. He thinks the Council should have appointed a City Clerk and then had the City Clerk appoint a Deputy Clerk to handle the finances. He believes the non-compliance comes from the City Council appointing the treasurer. He said the advise he is giving is based on the assumption that the City wants to keep the present functions. Cncl. Lebens said that through 1971 the City Clerk/Administrator always kept a separate set of books in longhand. She still believes the City should have a second set of books handwritten to insure against everything being lost in the computer. Cncl. Leroux asked if the City went with the Attorney General's opinion and let the City Clerk appoint a Deputy Clerk to handle finances, would the present City Clerk be willing to accept the responsibility of being responsible ultimately for the actions of the Deputy Clerk. The City Clerk responded that as a permanent situation, she is not sure she would be doing justice to the position by not having the financial knowledge necessary. However, she would be willing to accept it on a temporary basis, while trying to get legislation changed. She said that Apple Valley is also trying to get this legislation changed to permit them as a Class "A" city to have the same priveleges as a Class "B" city, which permits Council to delegae responsibilities rather than following state statute. She would suggest this be reviewed after the Legislative session. Leroux/Colligan moved to direct staff to prepare a resolution to rescind the pre- vious Resolution No. 1758 to state that the City Cleik shall appoint a Deputy, which will bring Shakopee into compliance with the Attorney General's opinion. Motion carried with Cncl. Lebens opposed. Wampach/Leroux moved to direct the appropriate staff to draft legislation to be introduced by our State Senator Bob Schmitz, who is chairman of the local and urban affairs committee during the 1984 Legislative Session, that would amend Statutes 412.15 by allowing City Councils in plan "A" cities the option of dele- gating all financial record keeping responsibilities to a duly appointed City Treasurer under Statute 412.141. Motion carried unanimously. The Ass't City Attorney related some of the possibilities for the KMart Tax Incre- ment District that were mentioned by the firm of O'Connor and Hannon. Discussion followed. Shakopee City Council November 1, 1983 Page 5 Wampach/Leroux moved to authorize staff to retain O'Connor and Hannon to do a fiscal and legal analysis of the potential of integrating and utilizing the KMart tax increment district with the downtown redevelopment project, and possiblywith a racetrack development, at a cost not to exceed $5,000, to be paid from the KMart tax increment district fund. Roll Calls Ayes; Wampach, Leroux, Colligan, Reinke Noes; Lebens Motion carried. Colligan/Lebens moved to renew Workmen's Compensation Insurance with the League of Minnesota Cities for 1984. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Lebens moved that bills in the amount of $27,220.09 be allowed and ordered paid. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Lebens moved to authorize staff to advertise for applications to serve on the Board of Directors of the Shakopee Community Access Corporation, Inc. , applications accepted until November 30, 1983. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Lebens offered Resolution No. 2178, A Resolution Approving the Plat of Markmary Cemetery, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Wampach offered Resolution No. 2180, A Resolution Amending Resolution No. 2063 Adopting the 1983 Budget, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach offered Resolution No. 2179, A Resolution Adopting the 198+ Budget, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City A dmr. asked for guidance from Council regarding labor negotiations. Dis- cussion ensued. Leroux/Colligan moved that when Council adjourns, it adjourns to 4:45 p.m. on November 9, 1983 to canvass ballots. Motion carried unanimously. Mayor Reinke informed Councilmembers of a tour Senator Schmitz will be conducting of correctional facilities, which will occur in Shakopee at 9:30 a.m. November 10, 1983. Leroux/Wampach offered Resolution No. 2181, A Resolution Amending Resolution No. 2164, A Resolution Adopting Assessments for Public Improvement Program No. 1982-5, Improvement of Block 2, Timber Trails by Storm Sewer Lateral. and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Wampach/Colligan moved that the City's share of assessments for the 1982-5 Timber Trails Storm Sewer Lateral shall be paid out of the General Fund. Roll Call: Ayes; Unanimous Noes; None Motion carried. Lebens/Wampach offered Resolution No. 2182, A Resolution Authorizing the Institu- tion of Proceedings to Register Title in the Name of the City of Shakopee to Pro- perty it Owns in Block 52, and moved its adoption. Roll Call: Ayes; Unanimous Noes;None Motion carried. Wampach/Colligan moved to adjourn. Motion carried unanimously. Meeting adjourned at 10:57 p.m. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary PRESS RELEASE November 5, 1983 For Further Information Call : Minnesota Tax Study Commission 9 1933 Department of Finance 309 Administration Building St. Paul , Minnesota 55155 CITY Ok },Ke. s : (612) 297-4397 TAX STUDY COMMISSION ANNOUNCES HEARINGS The Minnesota Tax Study Commission will be holding the first three of a series of public hearings on state and local tax issues during the months of November and December. The November hearing locations, dates and times are as follows: Moorhead, Minnesota Tuesday, November 15 1 :00 - 5:00 p.m. Moorhead City Council Chambers Saint Paul , Minnesota Monday, November 21 , 6:00 - 10:00 p.m. Tuesday, November 22, 6:00 - 10:00 p.m. State Office Building, Room 83 Subsequent public hearings will be held in Duluth (December 13) , Rochester (December 14) , St. Cloud (December 15) and Marshall (December 20). Each of .these December hearings will be set for 1 :00 to 5:00 p.m. at the respective City Council Chambers. The purpose of these hearings is to receive the viewpoints of the public regarding the equity, administration, and efficiency of the Minnesota state and local tax structure. Specific topics of interest to the Commission include the interrelationships of state and local taxes and direct tax relief programs, the state sales tax and its base, the need for and usage of property tax relief programs, the relationship between taxes and business and job development, simplification of the income tax system, tax policy relating to agricultural land, the appropriate mix of taxes, and proposals for tax changes, including innovative tax sources. Not included in the scope of these hearings are topics relating to the state and local expenditure structure, level of expenditures or the issues pertaining to the structure of workmen 's compensation and unemployment compensation programs. Individuals and groups wishing to present testimony to the Commission should: • Limit their testimony to twenty (20) minutes; • Provide 20 written copies of their testimony (advance copies are requested, but not required) ; • Either inform the Commission regarding their plans to testify on a specific date or sign up on a schedule sheet that will be provided at the hearings listed above. The Minnesota Tax Study Commission was created by Governor Rudy Perpich through Executive Order 83-33 on August 8, 1983, consists of sixteen (16) members appointed by the Governor and is representative of the State of Minnesota. The Commission 's Chairperson is George Latimer. The Commission is required to make a full report on Minnesota tax policy to the Governor and the Legislature by December 15, 1984. This report is to contain recommendations for tax policies that will remove inequities, promote economic growth, stabilize revenues, meet the needs of Minnesota' s people and provide Minnesota with a competitive position among the states. The Tax Study Commission address is: Minnesota Tax Study Commission Department of Finance 3Q9 Administration Building St. Paul , Minnesota 55155 nn VIII 111-.4 league of minnesota cities October 31, 1983 TO: City Officials FROM: Don Slater, Executive Director Peggy Flicker, Legislative Counsel RE: IMPORTANT PUBLIC HEARINGS: MINNESOTA TAX COMMISSION The following are hearing dates for the Minnesota Tax Commission: Tuesday, November 15 City Council Chambers 1-5 pm Moorhead, Minnesota „ ` Monday, November 21 Room 83, State Office Building 6-10 pm St. Paul, Minnesota —'`Tuesday, November 22 Room 83, State Office Building 6-10 pm St. Paul, Minnesota Tuesday, December 13 Location to be announced 1-5 pm Duluth, Minnesota Wednesday, December 14 Location to be announced 1-5 pm Rochester, Minnesota Thursday, December 15 Location to be announced 1-5 pm St. Cloud, Minnesota Tuesday, December 20 Location to be announced 1-5 pm Marshall, Minnesota City Officials Should Participate in These Hearings Representatives of city governments and other interested members of the public will be able to testify before the Minnesota Tax Commission at a series of public hearings to be held around the state in November and December. The League encourages you to attend these hearings and to participate. This bulletin will briefly explain the work of the Commission and suggest some issues to emphasize. over 183 university avenue east, st. paul, minnesota 55101 C6123227-5600 -2- These hearings offer an excellent opportunity for city officials to inform the Tax Commission about cities' views and experiences concerning both the problems of Minnesota's current tax structure and possible solutions. The Commission The Minnesota Tax Commission (sometimes referred to as the Latimer Tax Commission since it is chaired by St. Paul Mayor George Latimer) is a bi-partisan group of 16 citizens appointed by Governor Perpich to conduct a major study of Minnesota's tax structure and to recommend changes to improve the state and local revenue system. The Commission is required to make a full report on Minnesota tax policy to the Governor and the Legislature by December 15, 1984. In the words of the Commission, the "report is to contain recommendations for tax policies that will remove inequities, promote economic growth, stabilize revenues, meet the needs of Minnesota's people and provide Minnesota with a competitive position among the states." What is the Purpose of the Hearings? According to the Commission, "the purpose of these hearings is to receive the viewpoints of the public regarding the equity, administration, and efficiency of the Minnesota state and local tax structure. Specific topics of interest to the Commission include the interrelationships of state and local taxes and direct tax relief programs, the state sales tax and its base, the need for and usage of property tax relief programs, the relationship between taxes and business and job development, simplification of the income tax system, tax policy relating to agricultural land, the appropriate mix of taxes, and proposals for tax changes, including innovative tax sources. Not included in the scope of these hearings are topics relating to the state and local expenditure structure, level of expenditures or the issues pertaining to the structure of workmen's compensation and unemployment compensation programs." What Issues Might Cities Bring Before the Commission? There are several main themes that cities should bring before the Commission. If the cities testifying echo common themes, the Commission will be more apt to give time and attention to the concerns of city officials. There are hundreds of questions that could be asked about the Minnesota tax system. With your testimony, you may help narrow down these questions and assure that issues important to cities are examined. A. Simplification and Understandability of the Property Tax System Right now, it is very difficult for even informed taxpayers to figure out who is responsible--and at which level of government--for the various decisions that ultimately determine the amount of their annual property tax bill. (And often it is city officials who get blamed for the tax bill even though the city share of the entire bill is usually 25 percent or less and lately many city property tax increases are a direct result of state level decisions or cut backs!) -3- You may wish to pose these questions: 1) Can the current system be simplified so as to improve accountability at all levels of government? 2) Should the number of property classifications be reduced? 3) Should the property tax credit and refund programs be simplied or modified? 4) Does the assessment system need to be improved? B. Equity of the Intergovernmental Transfer Programs 1) Have the goals of the "Minnesota Miracle" really been accomplished? Are property tax burdens spread any more fairly than they were 10 years ago? 2) Which schools/counties/cities/towns receive the most in intergovernmental transfers? Are they the jurisdiction in most "need" of state revenues? What should be the criteria to determine the need of a governmental unit or its citizens for property tax relief? 3) To what extent is it appropriate for state-collected revenues to reduce the local property tax burden? 4) Should property tax relief be accomplished through direct aid to local governments and schools or to individuals or a combination thereof? 5) How does the amount of tax relief given compare with the amount of taxes paid in various communities? Are the people and businesses in some cities "giving" much more than they are "getting?" If so, is change warranted? 6) Is the fiscal disparities program still appropriate? Does it need to be modified? Does it complement or conflict with other state tax policies and programs? C. Adequacy of Local Revenues 1) Is it appropriate for the state to continue to restrict the ability of cities to levy the general property tax? 2) Are there any intellectual or economic justifications for levy limits? Are there better ways the state could control the costs of property tax relief programs? 3) To what extent should cities or other local governments rely on the property tax for revenue? over -4- 4) Should cities be given the authority to raise non-property taxes, e.g. local sales, income or payroll taxes? 5) Should local governments be reimbursed for services provided to tax-exempt properties? Should tax-exempt properties be required to pay some property tax? Format of Hearings Individuals and groups wishing to present testimony to the Commission should: *Limit their testimony to twenty (20) minutes; *Provide 20 written copies of their testimony (advance copies are requested, but not required) ; *Either inform the Commission in writing regarding their plans to testify on a specific date or sign up on a schedule sheet that will be provided at the hearings (places and times) listed on page 1. The Tax Study Commission address is: Minnesota Tax Study Commission Department of Finance 309 Administration Building St. Paul, MN 55155 DS:PF:lw AGENDA ITEM 7 TO: AMM Board of Directors FROM: Roger Peterson SUBJECT: Latimer Commission A. INTRODUCTION. The Minnesota Tax Commission will be holding hearings in the Metropolitan Area on November 21-22, 1983. It would be appropriate for the AMM to provide input as to what we feel is important for consideration. The Revenue Committee has discussed the issue and recommends the Board of Directors authorize staff to present testimony on the issues as outlined below. Attached is a Research Agenda that will be used by the Commission. B. STAFF SUGGESTED ISSUES PER CURRENT POLICY. 1. Introduction and submission of the current Revenue Policy Chapter. 2. Levy Limits. Testimony reflecting AMM concern about the effectiveness of strict Levy Limits on cities over 5000 population. Specifically. Based on legislative action in 1971 and 1981 some cities were caught with their levies down and were penalized for being responsible, therefore, will cities automatically levy the maximum in the future to ensure their base, thus causing higher property taxes instead of lower? Growing suburban cities tend to have low levies and expanding needs but are restrained by limits, thus keeping the already low taxed areas relatively lower and creating a growing diferential in levies between high and low taxed areas. If the commission determines that municipal levy limits are necessary,then they should look at recommending greater flexibility for cities with low levies to be able to expand their services and levies as necessary to provide for the expanding needs. 3. Local Government Aid. Testimony reflecting the 1983 Board policy urging a well financed creditable, independent study of Local Government Aid. This proposal called for detailed analysis of city characteristics and needs. It suggested a total analysis of all aids and credits including Fiscal Disparities and the possible impact of aids to other units. Finally, a definitive statement of the purpose of LGA was requested. 4. Tax Exempt Property. Testimony requesting the study commission to look at the possibility of requiring some level of fees to offset laical service costs for properties which are not exempt within the constitution and state owned properties. C. ADDITIONAL ISSUES THAT COULD BE PRESENTED. 1. Fiscal Disparities. Initiate a study of fiscal disparities to determine if it is necessary or duplicative of other current tax or aid policy, to determine if it is or is not achieving its purpose, and to determine if modifications are needed to make it more equitable. -2- 2. Property Tax Classification Rates. Initiate a study of the current rate system and multiplicity of classes. Is the system unnecessarily complicated and/or are the various classes of property appropriately assessed. Any change in this area will have direct impact on the aid and credit systems. 3. Interrelated Property Tax, Aid, and Credit systems. Comment on the complexity of the current system and request an overall detailed evaluation This should include an analysis of direct aid systems (Homestead/Rent Credit etc.) and indirect aid systems (LGA/School Aids, etc.) . 4. Commission Funding. Suggest that the Tax Commission initiate a legislative request for additional funding so that it can make significant studies to arrive at recommendations based on relevant data rather than just skimming the surface. If the commission does not have current funds or wish to request funding for studies of LGA, fiscal disparities, etc. then it should recommend that the legislature authorize and fund such studies. D. Other issues to consider. (Revenue Committee Members) . 1. The final commission report is due December 15, 1984. This does not allow much time for organizations, such as the AMM, to absorb and prepare responses to the material for the legislative session starting in January of 1985. The AMM requests that the commission provide preliminary reports as it progresses. 2. The commission should explore alternative funding mechanisms and taxes for cities to utilize such as local sales, income, etc. 3. The commission should address the accountability and responsibility issues of the local taxing system. Local units are constantly frustrated with defending the total property tax when utilizing only 20%. Levy Limits create a situation that removes local decision making by limiting the ability of cities to create new and necessary services. 4. The AMM requests that the commission establish contact with groups of local officials to discuss in more detail the issues we have raised, especially in the area of Broadening the Local Tax .$ase as indicated in Chapter 16 of the Commissions agenda for research. 6s 10 NOV 8 1soU 09 QF. AKOPEE November 7 , 1983 Mr . John Anderson City Administrator 129 East First Avenue Shakopee , Minnesota 55379 Dear Mr . Anderson: As Chairman of the Shakopee Ad-Hoc Downtown Committee , I would like to recommend that the below listed individuals be appointed to the Shakopee Ad-Hoc Downtown Committee . Mr . James Stillman, 1018 S. Clay St. , Shakopee Employment : Rahr Malting Company Mr . Terry Klinger , 6th Street and Lewis, Shakopee Employment : Real Estate Agent for C.J. Link and Associates Thank you very much. Sincerely yours, Daniel G . Steil Chairman , Shakopee Ad-Hoc Downtown Committee DGS/mr ACTION REQUESTED: Move to support the resolution preserving local authority over cable communications franchises to be introduced by the City of Lakewood, California , at the NLC Congress of Cities r'°x;`Y"� �+ s -5, -571‘ meeting in New Orleans , November 27-29 . Gra Y November 9 , 1983 Dear Colleague: Re: Cable TV Resolution at NLC Congress of Cities We ask that you join us in support of the enclosed resolution, which will be introduced by the City of Lakewood, California, at the NLC Congress of Cities meeting in New Orleans, November 27-29. The resolution, if adopted, would reverse the NLC' s "interim" position in support of the cable legislation "compromise" with the NCTA, which is embodied in S. 66 (Goldwater) and its House companion bill, H. R. 4103 (Wirth) . The NLC leadership has recently shown signs of backing away from the compromise, as indicated by Mayor Royer ' s recent letter to Congressman Wirth, asking for modifications to H.R. 4103 . However , the official position of the NLC is still in support of the NCTA "compromise, " which is contrary to local authority. Because of the NLC ' s support , cable industry lobbyists continue to barrage Capitol Hill with the misinformation that, with the exception of a few "renegades, " cities support H.R. 4103 . The Congress of Cities meeting in New Orleans is the appropriate setting for the NLC to officially state its position on cable legislation. However, this will occur only if the membership mandates it by passing the Lakewood--or other similarly formulated--resolution. We believe that the vast majority of NLC members are not satisfied with the Wirth Bill in its present form--that, at the very minimum, consumer protections in the areas of rate regulation, the franchise renewal process, and "grandfathering" of existing franchises must be added to the bill . By passing the Lakewood resolution, cities will make their serious reservations regarding the Wirth Bill unmistakably clear. November 9 , 1983 Page Two Please join us in support of this resolution by returning the enclosed reply card to Mayor Paul E. Zeltner , City of Lakewood, 5050 Clark Avenue, Lakewood , CA 90712 . Sincerely, (2.0/ • . a.iradtiei 44,-Piq- RICHARD . CALI IRI A. STARKE TAYLOR, JR. Mayor , City of Pittsburgh Mayor , City of Dallas K. /3e c,'`2 `'(_i— G,,r;�,,,� RONALD F. GILLHAM BERNIE SIMON Mayor , City of Huntington Woods City Council President City of Omaha / ) A, el----eL...."--/ S , (.(1) ,N,N, LEWIS MURPHY TOM VOLGY Mayor , City of Tucson Councilman , City of Tucson A RESOLUTION OF THE NATIONAL LEAGUE OF CITIES , L RELATIVE TO FEDERAL CABLE LEGISLATION, LOCAL AUTHORITY AND CABLE SUBSCRIBER PROTECTION By Mayor Paul E. Zeltner City of Lakewood, California WHEREAS, the provision of cable television service has already proven to be a valuable service to thousands of communities across the country and holds great potential to all cities; and WHEREAS, local governments have had the responsibility for franchising cable television systems in their cities and for overseeing the implementation of those franchises once awarded; and WHEREAS, in most cases, cable television systems will likely enjoy exclusivity within a community and will be the only telecommunications medium with a direct link to the homes of citizens with its facilities using the public's right-of-way; and WHEREAS, the presence of a strong local government role in the overseeing of franchise agreements has worked to ensure that contractual obligations are carried out and the public interest served; and WHEREAS, S.66 was approved by the U.S. Senate and is substantially the same as H.R. 4103, which is pending before the Energy and Commerce Committee of the U.S. House of Representatives; and WHEREAS, the provisions of S.66 have been specifically opposed by the NLC Transportation and Communications policy committee and the municipal leagues of California, Colorado, Iowa, Maryland, Michigan, Minnesota, Nebraska, Ohio, Pennsylvania, Tennessee, Texas and Wyoming; and S.66 opposition resolutions are pending before additional municipal leagues; and WHEREAS, S.66 is in direct conflict with the cable communications provisions of the NLC National Municipal Policy, the primary NLC policy document; therefore, modifications must either be made to the existing NLC National Municipal Policy statement on cable communications or NLC's traditional policy in favor of local authority over cable franchises should be reaffirmed via this -- or other similarly formulated -- resolution; and WHEREAS, NLC's continued support of S.66 would isolate the League from its customary public interest partners on cable legislation, including the U.S. Conference of Mayors, the National Federation of Local Cable Programmers, the National Association of Counties and the Cable Television Information Center; and WHEREAS, the NLC Board of Directors in July recognized that, "There are numerous substantive concerns among cities on various portions of the compromise including franchise renewal provisions, buy back procedures and grandfathering of existing franchises and RFPs"; and WHEREAS, S. 66 will enable cable operators to renege on franchise commitments in terms of services, facilities and equipment; NOW, THEREFORE, BE IT RESOLVED, by the National League of Cities, assembled at the 1983 Congress of Cities in New Orleans, Louisiana, as follows: URGENT THAT YOU REPLY IMMEDIATELY FEDERAL CABLE LEGISLATION REPLY CARD NLC Congress of Cities Meeting November 26-30 New Orleans Please indicate your support for preserving local authority over cable communications franchises by filling out this card and returning it to the address below. Legislative strategy on pending federal cable bills will be discussed at a special "Cities for Cable" breakfast at the beginning of the NLC Congress of Cities conference. ( ) We will support Mayor Zeltner ' s cable resolution. (A copy of the resolution is attached. ) ( ) We will attend the Cities for Cable breakfast in New Orleans on Monday, November 28 , at 7: 30 a.m. Reserve seats (@$5/person) for my city. Please send us a confirmation letter. City Contact Person Title Address State ZIP Phone Return to Mayor Paul E. Zeltner City of Lakewood 5050 Clark Avenue, Lakewood, California 90712 For further information: D.J. Waldie, Administrative Analyst (213) 866-9771 MEMO TO: John K. Anderson/City Administrator FROM: Jeanne Andre/Community Development Director RE: Mortgage Revenue Bonds Housing and Bond Plan DATE : November 10, 1983 Introduction: The City Council and Housing and Redevelopment Authority pre- viously authorized the setting of a public hearing to consider housing and bond plans for a mortgage revenue bond program. The hearing is scheduled for 7 : 30 p.m. on November 15 , 1983 . Background : The attachment "3 . 04 - Mortgage Revenue Bonds for First-Time Homebuyers (City Issued) " is an update for number 3 .04 in the "Housing Programs" booklet distributed to HRA Commissioners in March of 1983. Please substitute this section for the one dis- tributed in March. This attachment is designed to give an over- view of the program now under consideration. As explained in the attachment , the most significant factor in designing a mortgage revenue bond program is the amount of local contribution. In a meeting held Tuesday, November 7 , 1983 , seven local builders expressed an interest in making commitments for $10 million in mortgage revenue bonds , assuming a significant builder contribution. At this same meeting a discussion of the nature of possible City contributions was held . The option previously discussed with City Council was explained to the builders . In this option tax- increment would be used in the blighted Robert ' s Pit area , in line with City Council policy to use tax-increment for housing only in redevelopment projects . The local builders were not supportive of this option because they felt it would artificially inflate the value of Robert ' s land and make other lots in town less valuable because they would not be eligible for this special financing program. On the other hand , the builders felt the program would not work if there is no City contribution. Therefore , they requested that the City Council consider revising the policy on use of tax-increment for housing on bare land , at least when involved with a mortgage revenue bond program. The builders have been invited to attend the public hearing to present their opinions. Regarding the issue of the need for more lots if 130 - 140 additional homes are constructed under this program, builders felt the market would naturally expand if Shakopee is selected, with developers platting the Robert ' s pit or some other open area , depending on what land can be developed most economically. The detailed bond and housing plans will be sent out under separate cover prior to the Tuesday night hearing. The housing plan will be based on the existing housing section of the Comprehensive Plan. The bond program will include a City contribution of $250,000 Mortgage Revenue Bonds 7 Housing and bond Plan November 10, 1983 Page -2- from tax-increment resources . With the construction of 135 homes , approximately $1 ,850 per lot or a $370 contribution per lot each year for five years would be involved. If structured as in Savage , the tax-increment portion of the program would not go into effect until the homes are constructed and the increased taxes are available to support the program. Therefore , no tax- increment bonds would need to be sold , and the increment would only go into effect if the development had already occurred. Requested Action: 1 . Discuss the proposed mortgage revenue bond program, housing and bond plans . 2. Determine whether the Council policy on use of tax-increment financing for housing should be amended to allow tax-increment financing for development of housing on bare land when associated with a mortgage revenue bond program. 3 . Determine whether the City should submit an application for authority to issue mortgage revenue bonds , and if such application is to be submitted, adopt Resolution No. 2187 . JA: cau Attachment 1) GL 3 .04 - MORTGAGE REVENUE BONDS FOR FIRST-TIME HOMEBUYERS (City Issued ) Under the 1981 Ullman legislation adopted in the U . S . Congress , the authority of public agencies to issue tax-free bonds for mortgage financing for individual homebuyers is severely limited . Under a nationwide formula based largely on population , each state is authorized to issue an established dollar value of uL,us each year , with the state to set the allocation of funding authority for its subdivisions . Minimum authority under the formula is $200 million which is the annual amount Minnesota has recently received and is likely to receive in the future if the legislation is continued . In Minnesota the legislature has determined that the Minnesota State Housing Finance Agency (MHFA ) will receive 72 . 57 of the allocation and cities will receive 27 . 5% . Of the funds designated for cities , 13 . 75% is automatically assigned to Minneapolis , St . Paul and Duluth . Authority to issue the other 13 . 75% is available on a competitive basis to all Minnesota cities . Authority granted to a city but not utilized reverts to MHFA which can use it for its own programs or offer a second competition for municipalities . The MHFA authority is used for statewide programs such as the single family mortgage program administered through banks and savings and loan associations , rollover housing demonstration program, medium density homeownership , etc . , ( see separate listings for details ) . The competition for authority to issue bonds at a municipal level involves an application to be submitted to MHFA by January 2nd of any year , with MHFA to judge the application by February 1st . On occasion there is also a fall competition for residual authority which has not been used by MHFA or previously authorized municipalities . No city can apply for more than $10 million in authority , and to cover fixed issuance costs cities should issue at least $ 10 million . Two or more cities can apply to issue cooperatively . MHFA ranks the application based on three tie-breaking criteria . The first factor used is the proportion of the proposed issue reserved for not less than six months for households with incomes below 80 percent of the permitted income limits ( all cities to compete in 1983 stated 100% of the funds would meet this criteria ) ; the second is the proportion of the proposed issue reserved for not less than six months for households with incomes below 90 percent of the permitted income limits (again , in 1983 all cities applying setback 100% of the funds ) ; the third is the percentage of the proposed bond program that represents non-bond proceeds such a developer contributions , entitlement Community Development Block Grant ( CDBG) monies , tax revenued , foundation grants or tax-increment financing . This last factor has been the main selecting criteria in past years . In 1983 the local contributions proposed by applicant cities ranged from 3 . 25% to 16% . Funds were allocated to the following cities with amount allocated and % of local contribution listed after the city : Maplewood , $10M , ( 16% ) ; Dakota County on behalf of Eagan and West St . Paul , $10M, ( % ) ; Savage , $10M, ( 10 .08% ) ; Lino Lakes (unknown ) . X a— Following the approval of a bond program by MHFA and sale of revenue bonds , bond proceeds are placed with one or more local lending institutions . The institutions then make home mortgages to qualified applicants for homes priced within the purchase price limits established by the program, consistent with state law . Ninety percent of these mortgages must be made to first-time homebuyers , defined as those who have not owned a home in the three previous years . A household ' s adjusted gross income for program participation cannot exceed 110 percent of the Metropolitan Area ' s median income , except for units in designated target areas where by law there are no income limmitations . Purchase price limits for new units may not exceed three times the program ' s income limit . Savage received authority under the 1983 competition to issue up to $10 million in single family mortgage bonds . Overall the Savage program includes a 10 .08% local contribution . 1 . 5% is in refundable commitment fees by banks , 3 . 25% is in developers contributions , 4 . 5% is a mortgage buy-down by developers , and 2 . 75% is a mortgage buy-down by the City with proceeds from tax-increment districts created for newly constructed units . A 1 % non-refundable commitment fee was required from developers prior to submission of an application to MHFA . This fee was to be applied to the developers contribution at the time the bond sale occured . With the buy-down contributions , interest rates to purchasers will be decreased an additional 1-3% in the first five years . November, 1983 7 MEMO TO: John K. Anderson, City Administrator FROM: Jeanne Andre , Community Development Director RE: Housing Plan and Mortgage Revenue Bond Plan DATE: November 14, 1983 Introduction Enclosed are the Housing Plan and Mortgage Revenue Bond Plan which have been developed for adoption if the City determines that it should participate in the State Housing Finance Agency competition to gain authorization to issue mortgage revenue bonds . A cover memo went out on Thursday , November 10 , 1983 , regarding the proposed action. However the additional information as follows may be useful in Council deliberations . Background Information 1 . Developer Commitments The following developers have tenta- tively requested commitment of mortgage funds under this pro- gram in the amounts indicated in parenthesis : Rich Logeais ( $2 million) , Jim Allen ( $2 million) , Gary Laurent ( $3 million) , Clete Link ( $1 million) , Jim Johnson ( $750 ,000) , Leroy Menke ( $750,000) and Gary Goodwin ( $500,000) . 2 . Tax Revenues The attached chart gives anticipated tax-revenues for homes sold at $60,000, $70 ,000, $80,000 and $90 ,000, based on figures provided by Bob Schmitt , Scott County Assessor for Shakopee . Any tax-increment plan proposed for Shakopee would take less than 50/ of the taxes on the lowest value home listed on the chart . 3 . Legal Counsel Assistant City Attorney, Rod Krass , will be at the Council meeting to address questions . It is anticipated that a tax-increment district created for mortgage revenue bonds would fall under the economic development sections of the Statutes . These districts are limited to up to eight increments over a maximum of ten years . 4. Existing Tax-Increment Policies Attached is a copy of the existing City of Shakopee policies on the use of tax-increment within the City. 5 . Time-Line The City Council must decide at its November meeting whether to proceed with developing its proposal or not. To keep to a mandatory schedule, copies of the Housing Plan and Bond Plan must be submitted to the Metropolitan Council on November 16 , 1983 , to allow them 45 days for review. The City can then take additional time to refine further details of its application which is due January 1 , 1984 , at the Minnesota Housing Finance Agency. Specifically the City may wish to refine the amount of its local contribution as the City is Housing Plan and Mortgage Revenue Bond Plan 7 Page Two November 14 , 1983 competing with others on this criteria. At this time it is anticipated that applications for at least $60 million will be submitted, with the state granting a maximum of $27 . 5 million in the competition. Adoption of a tax-increment redevelopment area and taxing district can be delayed until authorization to issue bonds is received in 1984. However the City would commit , with its application, to a certain dollar amount to be generated from tax-increment . 6 . Cost The City must submit , with its application to the State Housing Finance Agency , a non-refundable processing fee of $1000. It is recommended that the HRA submit this fee from its unallo- cated fund balance . Requested Action The requested action is as listed on the November 10 , 1983 , staff memo, with the clarification that two resolutions are to be adopted if the City desires to proceed with this program. 1 . Discuss the proposed mortgage revenue bond program, housing and bond plans . 2 . Determine whether the Council policy on use of tax-increment financing for housing should be amended to allow tax-increment financing for development of housing on bare land when associated with a mortgage revenue bond program. 3 . Determine whether the City should submit an application for authority to issue mortgage revenue bonds , and if such applica- tion is to be submitted, adopt a . Resolution No. 2187 , A Resolution Adopting a Revised Housing Plan; and b. Resolution No. 2188 , A Resolution Approving the 1984 Single Family Housing Bond Program. JA/jms Tax-Revenues on $60,000-90 ,000 Residential Property in Shakopee* Based on mill rate for taxes payable in 1983 Market Assessed Gross Homestead Net Tax Value Value** Tax Credit $60 ,000 $48 ,600 $1112 $644 $468 $70 ,000 $56 , 700 $1314 $650 $664 $80 ,000 $64 ,800 $1592 $650 $942 $90 ,000 $72 ,900 $1870 $650 $1220 ;; Based on November 10, 1983 telephone conversation with Bob Schmitt , Scott County Assessor for Shakopee *Assessed value on taxes payable in 1983 are 81% of sales market value • COUNCIL POLICY STATEMENT CITY OF SHAKOPEE Subject : Review of Tax Increment Economic Development Projects There are three types of Tax Increment Financing (TIF) Districts : Redevelopment , Low & Moderate Income Housing and Economic Develop- ment . Shakopee has elected not to make TIF available for any type of low and moderate income or conventional housing unless it meets Redevelopment Project Criteria outlined on a similar Council Policy Statement (i . e . TIF is no available for housing on bare land) . TIF thus is available for Redevelopment Projects under a separate , but similar, Policy Statement . The purpose of this policy is to establish the City ' s position with respect to the processing of requests for, and the creation and imple- mentation of tax increment financing districts for economic develop- ment purposes . STATEMENT OF POLICY Applicability It is the policy of the City of Shakopee to ensure a stable employ- ment and tax base . New industrial , commercial , and residential development can assist the City in achieving this objective. In a limited number of such cases , the City will consider applications from qualified companies or individuals for the creation of a tax increment district to provide all or a portion of the funding for the public improvements necessary for such developments . Funding for such improvements will only be considered where it would be consistent with the applicable provisions of State law and this policy, where the public benefit of the improvement can be clearly demonstrated , and where the cost of such improvement is considered by the City Council to be extraordinary (i . e . cost not incurred in typical projects/improvements in Shakopee) . It is in the public interest that the creation of tax increment dis- tricts occur only after the City has been fully informed concerning the proposal and its current and future prospects . Protection of the City ' s interests requires thorough investigation of any such request . The company or individual requesting creation of a tax increment district will be required to furnish certain information and assume the cots of the City' s efforts . It shall be the expressed intent of the City to expedite to the greatest extent feasible the processing of all requests for the creation of tax increment districts so that no undue delays are experienced by the applicant . However, nothing herein shall be construed as representing a commitment on the part of the City to create tax increment districts . Policy The following policies will be observed in the Council ' s considera- tion of the creation of tax increment districts : -2- " 1 . Benefit to the City: For purposes of determining benefit of a proposed tax increment district , both its estimated economic and other benefits shall be considered : (1 ) The economic benefit is the increased tax base that will result , not only in terms of the absolute increase in the tax base , but also with respect to how great an increase will be received from a given public invest- ment ; (2) A 10-to-1 ratio of estimated market value increase to amount of tax increment assistance requested shall be used as an approximation of the return necessary for a minimally adequate project ; (3) A ratio of jobs created to the amount of tax increment assistance requested shall be used to determine benefit to the City; (4) The length of the required pay-off , and (5) Other benefits of the proposal to be considered including land dedications , etc. The developer will normally be expected to pay for municipal services costs attributable to the project during the tax increment district ' s life , except in those instances when the City Council deems such contributions as unnecessary. 2 . Character of Improvement : Only that portion of the costs asso- ciated with the installation of public improvement -and deemed extraordinary shall be considered for financing through tax increment . A viable project should typically be able to pay for the cost of streets , utility service , site preparation, etc. 3 . Demonstration of Need : A request for Lax increment financing shall demonstrate that feasible alternative financing is not available and that the assistance applied for is needed in the amount requested . The developer will be asked to submit a pro- forma , an estimate of costs and revenues of the project , the amount of private capital in the project , and other information as deemed essential for analysis by the City . Such analysis will either be made by Staff or through the City ' s financial consultant when considered necessary. An applicant who is not willing to provide this information to the City should not make a formal request for tax increment financing assistance . 4. Size of the Project : Because of the time and cost involved in analyzing a request for tax increment financing, and because tax increment financing should only be used in those instances where the project will have a demonstrable positive impact on the community as a whole , requests for tax increment financing of less than $100,000 will not be considered as a general rule . A request of this minimum size would require a development to increase the market value of the property by $1 ,000,000 assuming the 10-to-i ratio noted above . 5. Project Certainty/Financial Guarantees : In addition to the other factors , favorable consideration for tax increment financing will be based on: (1 ) when the development is expected to occur ; (2) the demonstrated ca acity of the applicant to successfully complete the development ; (3) the certainty that the tax increments will be received . Tax Increment Revenue Bonds , rather than General Obligation Bonds , will be used to fund improvements to be repaid with tax increment. Applicants for tax increment financing of improvements will be -3- 7 required to sign an acceptable written agreement setting forth the responsibilities of the applicant and the City with respect to the project . The performance of the applicant under such contract shall be supported by presentation of a financial guarantee in the form of an irrevocable letter of credit . Procedure The following procedures will be utilized in reviewing tax increment financing proposals : 1 . A written request shall be submitted to the City Administrator' s office by the person or firm requesting the City to utilize its tax increment financing capacity. The request shall contain, at a minimum, the information specified in the pre-application form. 2 . Upon submission to the City Administrator ' s office the request shall be reviewed by a committee consisting of the City Planner, City Engineer, Public Works Director, Utilities Director, City Assessor , and Finance Director and chaired by the City Administra- tor to determine , on a preliminary basis , whether the proposal appears to he feasible . 3. The application and accompanying supportive financial data shall be forwarded to the City' s Financial Consultant for review. 4. The preliminary proposal shall be placed on the next scheduled . Work Session agenda of the City Council for its preliminary review. At that time , the developer may make a presentation to the Council , and Staff will make preliminary comments concerning the perceived feasibility of the project . 5 . Based on the City Council ' s preliminary review, the applicant may elect to file a formal application, accompanied by a non- refundable fee of $2 ,500.00. In addition, the applicant must agree to assume all direct costs (i .e. non-staff costs) to the City for its analysis and evaluation of the request . 6 . Upon the filing of a formal application, Staff shall proceed to complete a tax increment financing analysis which shall examine in detail the proposal ' s financial viability (which may include a full appraisal by Staff or M.A. I . ) , and benefit to the community as outlined in the policies above. 7 . The developer shall attend at least one (1 ) meeting with resi- dents and property owners in and within 500 feet of the proposed tax increment district conducted by the City Council . 8 . After the meeting in Step 7 and upon completion of the tax increment financing analysis , .a recommendation will be made to the City Council . Based upon that recommendation, the Council may authorize the Staff to commence negotiation of a development contract . 9 . Negotiation of the development contract prepared by the City occurs . 10. During the negotiation of the development contract , a tax incre- ment financing plan and development district plan will be pre- -4- l . pared by Staff , with notification being provided to Scott County and the School District . 11 . The City Council will be asked to approve a development contract , tax increment financing plan, and development district plan, after public hearings with published notice and notice mailed to residents in and within 500 feet of the project . 12 . The adopted plans will be filed with Scott County and the State of Minnesota . 13 . Tax increment bonds are issued . RESOLUTION 02/(02 A Resolution Approving and Adopting Certain Tax Increment Policies WHEREAS, The Shakopee City Council has spent considerable time considering the adoption of certain policies in connection with tax increment economic develop- ment projects and has determined upon the adoption of certain policies in dealing with such projects; NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL That the tax increment policies set forth in the attached Exhibit A arc hereby made a part hereof and adopted by the Shakopee City Council effective as of the date of this resolution. Passed in I ' r_" session of the Shakopee City Council held this )%`day of 01,; _ , 1981. i) I a o'r oT tTie City of Shakopee ATTEST: City Clerk Approved and prepared as to form this 14th day of May, 1981 C Attorney COUNCIL POLICY STATEMENT CITY OF SHAKOPEE Subject : Review of Tax Increment Redevelopment Projects There are three types of Tax Increment Financing (TIF) Districts : Redevelopment , Low & Moderate Income Housing and Economic Develop- ment . Shakopee has elected not to make TIF available for any type of low and moderate income or conventional housing unless it meets Redevelopment Project Criteria outlined in this Policy Statement (i .e . TIF is not available for housing on bare land) . TIF is avail- able for Economic Development Projects under a separate , but similar, Policy Statement . Minnesota statutes place the responsibility for redevelopment pro- jects with housing and redevelopment authorities . Under Minnesota statutes , however, the redevelopment and tax increment financing plans of the authority must be approved by the City Council . In addition, the financing of such projects requires the active involve- ment of the City. As a result , it is necessary that the City have a policy in regard to these projects . The purpose of this policy statement is to establish the City ' s posi- tion with respect to the processing of requests for, and the creation and implementation of , tax increment financing districts for redevelop- ment purposes . STATEMENT OF POLICY Applicability It is the policy of the City of Shakopee to remove , prevent , or reduce blight , blighting factors or the causes of blight (M. S.A. 462 .421 , Subd . 13) in order to protect property values and the tax base of the City. For those purposes it may be necessary to create tax increment redevelopment districts in selected portions of the City and to fund public improvements or public redevelopment costs for private develop- ments within such districts . Creation of tax increment redevelopment districts or requests for tax increment funding of improvements may come as the result of City ini- tiative , Housing and Redevelopment Authority action, or a private proposal . It is in the public interest that the creation of tax increment districts and the financing of improvements with tax incre- ments be made only after the City has been fully informed concerning the proposal and its current and future prospects , and has been able to thoroughly investigate it . Where a company or individual is requesting creation of a tax increment district or the financing of improvements via tax increments , that company or individual will be required to furnish certain information needed for such investigation and will be required to assume the costs of the City' s efforts . it shall be the expressed intent of the City to expedite to the great- est extent feasible the processing of all requests for the approval -2- of tax increment projects so that no undue delays are experienced by the applicant . However, nothing herein shall be construed as representing a commitment on the part of the City to create tax increment districts . Policy The following policies will be observed in the Council ' s considera- tion of the approval of tax increment projects : 1 . Benefit to the City: For purposes of determining benefit of a proposed tax increment district or project , both its estimated economic and other benefits shall be considered : (1 ) The economic benefit is the increased tax base that will result , not only in terms of the absolute increase in the tax base , but also with respect to how great an increase will be received from a given public investment ; (2 ) Equally important is the contribution the proposal makes to eliminating blight , preventing the spread of blight , or supporting other parts of the redevelopment plan that achieve those ends ; and (3) The removal of particularly detri- mental land uses or buildings , or the provision or especially needed services or types of development are benefits that will be considered in evaluating requests . 2 . Character of Improvement : A viable project should typically be able to pay the cost of streets , utility service , site prepara- tion, etc. It is recognized , however, that redevelopment pro- jects often involve extraordinary costs not associated with typical development projects . Examples of such extraordinary costs include : (1 ) cost to acquire property, relocate building occupants and remove existing structures ; (2) costs associated with changing the image of a declining area ; and (3) costs to relocate or realign existing public utilities or streets . In determining improvements to be funded with tax increments , the City will consider the extent to which these improvements are, or are not the result of circumstances , in fact unique to a redevelopment situation (i .e. circumstances not found in typical development ) . 3 . Demonstration of Need: A request for tax increment financing shall demonstrate that feasible alternative financing is not available and that the assistance applied for is needed in the amount requested . The developer will be asked to submit a proforma , an estimate of the costs and revenues of the project , the amount of private capital in the project , and other informa- tion as deemed essential for analysis by the City. Such analysis will either be made by Staff or through the City ' s financial con- sultant when considered necessary. An applicant who is not willing to provide this information to the City should not make a formal request for tax increment financing assistance. 4. Size of the Project : Because of the time and cost involved in analyzing a request for tax increment financing, and because tax increment financing should only be used in those instances where the project will have a demonstrable positive impact on -3- ' on the community as a whole , requests for tax increment financ- ing of less than $100,000 will not be considered as a general rule . A request of this minimum size would require a redelop- ment to increase the market value of the property by $1 ,000,000 assuming the 10-to-i ratio noted above . 5. Project Certainty/Financial Guarantees : In addition to the other factors , favorable consideration for tax increment financing will be based on: ( 1 ) When the development is expected to occur; (2) The demonstrated capacity of the applicant to successfully com- plete the development , and (3) The certainty that the tax incre- ments will be received . Tax Increment Revenue Bonds , rather. than General Obligation Bonds , will be used to fund improvements to be repaid with tax increment. Applicants for tax increment financing of improvements will be required to sign an acceptable written agreement setting forth the responsibilities of the applicant and the City with respect to the project . The performance of the applicant under such contract shall be supported by presentation of a financial guaran- tee in the form of an irrevocable letter of credit . Procedure The following procedures will be utilized in reviewing tax increment financing proposals : 1 . A written request shall be submitted concurrently to the City Manager' s office and to the Executive Director of the Shakopee Housing and Redevelopment Authority by the person or firm re- questing the City and HRA to utilize their tay increment financ- ing capacity. The request shall contain, at a minimum, the information in the pre-application form. 2 . Upon submission the request shall be reviewed by a committee consisting of the City Planner, City Engineer , Public Works Director, Utilities Director, City Assessor, Finance Director, and HRA Executive Director and chaired by the City Administrator to determine , on a preliminary basis , whether the proposal appears to be feasible. 3. The application and supporting financial data shall be submitted to the City ' s Financial Consultant for. review. 4. The preliminary proposal shall be placed on the next regularly scheduled agendas of the HRA and of a City Council Work Session for their preliminary review. At those times , the developer may make a presentation, and Staff will make preliminary comments concerning the perceived feasibility of the project . 5. Based on the preliminary review, the applicant may elect to file a formal application with the City, accompanied by a fee of $500. 6 . Upon the filing of a formal application, Staff shall proceed to complete a tax increment financing analysis which shall examine in detail the proposal ' s financial viability (which may include a full appraisal by Staff or M.A. I . ) , and benefit to the commu- nity as outlined in the policies above. -4- . 7. The developer shall attend at least one (1 ) meeting with resi- dents and property owners in and within 500 feet of the proposed tax increment district conducted by the City Council and HRA. 8. After the meeting noted in Step 7 and upon completion of the tax increment financing analysis , a recommendation will be made to the City Council and HRA. Based upon that recommendation, the Council and HRA may authorize the Staff to commence negotia- tion of a redevelopment project . 9. Negotiation of the redevelopment contract prepared by the HRA occurs . 10. During the negotiation of the redevelopment contract , a tax increment financing plan and redevelopment plan will be prepared by Staff with notification being provided to Scott County and the School District , if such plans have not already been adopted. 11 . If a redevelopment plan is needed , such plan shall be transmitted to the Planning Commission for review and comment . 12 . The HRA will be asked to approve a redevelopment contract and a tax increment financing plan and redevelopment plan in the event such plans are needed . 13. The City Council will be asked to approve the redevelopment con- tract and, if necessary and after the appropriate public hearings (noticed via published notice and notice mailed to property owners in and within 500 feet of the proposed district) , a tax increment financing plan and redevelopment plan. 14. The adopted plans will be filed with Scott County and the State of Minnesota . 15. Tax increment bonds are issued . RESOLUTION iii 'f/ A Resolution Approving and Adopting Certain Tax Increment Policies WHEREAS, The Shakopee City Council has spent considerable time considering the adoption of certain policies in connection with tax increment redevelop- ment projects and has determined upon the adoption of certain policies in dealing with such projects; NOW, THEREFORE, BE IT RESOLVED BY THE SiHAKOPEE CITY COUNCIL That the tax increment policies set forth in the attached Exhibit A are hereby made a part hereof and adopted by the Shakopee City Council effective as of the date of this resolution. Passed in -41 session of the Shakopee City Council held this day of ,1,.y '�, 1981. --= 7 RESOLUTION NO. 2187 A RESOLUTION ADOPTING A REVISED HOUSING PLAN Whereas , the City of Shakopee on August 4, 1981 , adopted a Housing Plan as a part of its overall Comprehensive Plan; and Whereas , developments in the realm of population projections , availability of housing assistance and the costs of housing suggest the need for updates to the Housing Plan from time-to- time ; and Whereas , the City of Shakopee is now considering the possibility of gaining authority to develop and administer programs to make or purchase mortgage loans to finance the acquisition of single family housing units located anywhere with- in its corporate boundaries for occupancy primarily by persons of low and moderate income as authorized under Minnesota Statutes Chapter 426C ( the Act ) ; and Whereas , in order to gain authority to develop and administer such programs , the City must adopt a housing plan and submit such plan to the Metropolitan Council for review pursuant to the Act ; and Whereas , the City of Shakopee published notice on October 5, 1983 , in the Shakopee Valley News , of a hearing to be held on November 15 , 1983 , to consider the adoption of said plan; and Whereas , said hearing was held and public comments were received on November 15 , 1983. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1 . That the attached City of Shakopee Housing Plan dated November 15 , 1983 is hereby adopted. 2 . That proper City officials are hereby directed and authorized to submit said Plan to the Metropolitan Council for review pursuant to Minnesota Statutes Chapter 462C. 3 . That said Plan shall be utilized by the City of Shakopee for the development of a mortgage bond program. Adopted in session of the City Council of the City of Shakopee , Minnesota held this _ day of 1983 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of _, 1983 City Attorney CITY OF SHAKOPEE HOUSING PLAN r November 15 , 1983 INVENTORY/ANALYSIS Housing Number and Type In 1970 the number of housing units in Shakopee totaled 1 , 387 which increased to 3.326 in 1980 according to the U.S . Census . Current figures tabulated through local building records equal 3,658 . The substantial increase in housing units from 1970 can be attributed to numerous annexations since 1970, two productive multi-family construction years ( 1970 and 72 ) , and a steady single-family development rate averaging 89 units per year between 1976 and 1979 . Since 1980 housing development has slowed significantly. Table 1. Number of Housing Units Percent Increase Type of Unit 1970 1972 1976 1980 1982 from 1970-82 Single-Family 2 ,0571 2 , 201 2 .498 2 , 795 2 ,839 27 . 5 Multi-Family2 433 696 727 954 1 ,032 58 TOTAL 2 , 590 2 ,897 3 , 225 3 , 749 3 , 871 66 . 9 1includes trailer or mobile homes (49 ) and annexed single-family ( 621 ) since 1970. 2i_ncludes 54 townhouse/duplex units . Single-family homes have consistently dominated the housing market in Shakopee. Single-family units ( including mobile homes ) com- prised 79% of the housing market in 1970, while multi-family units contributed 21%. In 1980, the single-family unit market had dropped to 70. 6%, while the multi-family market rose to 29.4%. Table 2 Housing Tenure in Shakopee - 1980 Census Unit Number Percent Owner - Occupied 2 , 277 70. 6% Renter-Occupied 947 2.9.4% Housing Plan Page 2 Cost and Rental Ranges of Housing Shakopee is experiencing an ongoing rise in housing costs , espe- cially accelerated in recent years . Caused by higher prices for land, financing, materials and construction, values in housing since 1970 have drastically changed. For example , over 95% of homes in Shakopee in 1970 were valued under $35 ,000. Ten years later less than 7% of Shakopee homes were valued below $35 ,000. Even though local market increases characterized state and regional housing trends , identification of local influences on housing costs must be addressed. Table 3 House Values in Shakopee 1970-80 Percent Distribution Percent Distribution of Owner of Owner Occupied Units Occupied (Non-Condominium) Units By Value of Units in 1970 By Value of Units in 1980 under 10,000 4. 3 under 25 ,000 1 . 8 10,000-14.999 14. 5 25,000-34, 999 4. 9 15 ,000-19,999 24. 9 35 ,000-49, 999 15 . 6 20,000-24,999 27 .4 50,000-79 ,000 65 25 ,000-34,999 24. 6 80, 000+ 12 . 7 35 ,000+ 4. 3 Similar to owner occupied housing units increasing in value , monthly rental rates have also risen significantly. 1970 monthly rents averaged $115 compared to the average rent in 1980 which was $257 . Housing Quality Housing quality may be measured in a host of ways . This inventory uses four major measurements : overcrowding (more than 1 . 1 persons per room) , lack of complete plumbing facilities , age of unit , and structural quality survey. The extent of overcrowding and plumb- ing facility deficiency as of the 1970 census , showed around 23% of households experienced one or both conditions . This was reduced to approximately 4% of the population in 1980. The historical setting of Shakopee and significant mix of housing is reflected in the condition that approximately 18% of all homes in Shakopee in the 1980 census were constructed prior to 1940. Forty years of existence typically dictates the need for major repair and up- dating to such items as roofs and plumbing, etc . Current and Proposed Subsidized Housing Activity Within Shakopee , a host of subsidized housing is now in place . One significant program in operation is the Section 8 (existing) . Housing Plan Page 3 This federal program first initiated in 1975 in cooperation with numerous other metropolitan area communities and the Metropolitan HRA, offers rental assistance to qualifying households to make up the difference between the fair market rental rate (FMRR) and 30% of the tenant ' s monthly income . Assistance is earmarked for existing rental structures and as of 9/30/82 offers approximately 61 units , 18 elderly/handicapped and 43 family . In addition, Section 8 new construction has been built in Shakopee , including 1 ) a 66 unit , six story high-rise elderly building at 200 Levee Drive ; 2 ) a 56 unit family townhouse complex known as Clifton, in the area of Fourth Avenue and Dakota Street ; and 3 ) a 62 unit 221d-3 project for elderly in the Shakopee Village apart- ment complex which was recently converted to the Section 8 subsidy program. Another City initiative to provide housing assistance was the Fourth and Minnesota Neighborhood Revitalization Project . This project involved land acquisition, clearance , construction of public facilities and the construction of 22 modest-cost new-construction homes . Homes were sold to families with incomes below 80% of the area median income who could be served due to subsidies available through the federal 235 mortgage assistance program. A final program to assist low and moderate income household needs in Shakopee are low interest loan rehabilitation programs administered by the Scott County Housing and Redevelopment Authority and funded through the Minnesota Housing Finance Agency and community development block grants . The loans and grants are earmarked for households maintaining low incomes and home owner- ship. Grants and loans at reduced interest rates help pay the cost of repair to interior as well as exterior deficiencies . Table 4 Existing and Approved Public Housing Activity in Shakopee (as of 9/30/83 ) Elderly Family Handicapped Total Section 8 new construction 128 56 184 Section 8 existing 15 43 3 61 235 affordable homeowner 22 22 Low Income Households Using 1980 Census figures 12 . 8% of the households fall in the very-low income category (below $7 , 500 per annum) and 24. 9% of the households fall in the low-income category ( 80% of area median income or $12 , 500) . Housing Plan Page 4 ASSESSMENT Using the inventory and analysis information; interpretation of problems and opportunities follows . Housing Types Keeping in mind that Shakopee is a medium sized freestanding community of some approximately 10,000 persons , diversification in housing types such as in larger cities in the metropolitan area is not afforded in Shakopee . Generally, a good variety of housing selection is available in Shakopee by type of unit selected. On one hand, while the single-family home dominates and satisfies a large portion of family need , the rental apart- ments provide housing for young adults , single , and even elderly households . Housing Costs Reflective of national , state and metropolitan trends , Shakopee ' s housing costs continue to increase and become less affordable to low-and moderate-income families . Unless the inflationary housing trends subside , Shakopee ' s existing percentage of total housing stock affordable to low and moderate income families will de- crease . Future need for new low and moderate income housing stock in light of strong industrial employment growth is identi- fied. Equally important is Shakopee ' s role as an employment center of Scott County, thus calling for increased housing needs without expectations of commuting. Geographic concentrations of low income homes or housing in need of rehabilitation is not assessed as a major problem. The location of older homes built prior to 1940 most commonly in need of repair are within the old townsite and progress outward from First Avenue . Comparison to Other Communities Shakopee ' s historical development record and mix of housing age , although similar to metropolitan and other freestanding communi- ties does not follow newly developing suburban trends . On the other hand , Shakopee is unique to many freestanding communities wherein the City' s future development trends call for significant levels of new urbanization from an expanding service system and abundant vacant developable land from earlier annexations . OBJECTIVES Knowing the present situation of Shakopee ' s housing supply, its adequacies and deficiencies measured and discussed, it is impor- tant to relate future housing projections and establish specific numerical objectives for the Shakopee Housing Plan to obtain to the year 1990. Housing Plan Page 5 Future Housing Unit Forecasts When adopting the Shakopee Comprehensive Plan, future new house- hold construction expectations for Shakopee included a 50% in- crease from 1980 to 1990, with approximately 1800 new homes to be built to meet forecasted population increases . The early 1980' s have not met these projections , probably due to a national recession combined with high interest rates making development economically not feasible and unaffordable to many potential homeowners . Low Income Housing Objectives Specific performance and participation in federal and state public assisted housing programs has been judged the only achievable method of providing the type and scope of affordable housing needed by existing and future Shakopee residents . According to regional and federal housing allocation plans , the Twin Cities area has the responsibility of providing approxi- mately 12 ,000 subsidized housing units in 3 year incremental periods . Shakopee ' s "fair share" has been earmarked at 1 . 7% or about 200 units . This allocation applies to the cost of federal and state programs including Section 8, rehabilitation, and subsidized homeownership programs . However, severe reductions in government allocations for housing have left few alternatives for financing housing for low-and moderate-income housing. One of the few financing mechanisms now available to serve these income groups is city-issued mortgage revenue bonds . Table 5 Three Year Housing Assistance Objectives ( 1980-82 ) small large elderly family family total HOMEOWNERS a . new construction 0 4 16 20 b. rehabilitation 16 18 16 50 total 16 22 32 70 RENTERS a . new construction 70 7 18 95 b. rehabilitation -- -- -- -- c . existing 5 48 17 70 total 75 55 35 165 Housing Plan Page 6 Housing needs analysis have led to the rationale behind designing Shakopee ' s specific numerical objectives in the above manner. Further explanation of the homeowner objectives being allocated to new construction and rehabilitation. The guiding influence on the numerical new construction objectives is the availability and program specifics of the two active homeownership programs of MHFA affordable home and HUD 235 . Both these programs were moderately funded and represent the amount of allocation ear- marked for Shakopee in 1980. Large family is preferenced based on the characteristic of homeowner program satisfying this house- hold need most adequately. Obviously new homeowner programs are ill-suited for elderly households . Mortgage revenue bonds issued by the city are now seen as a viable means of encouraging home- ownership for low- and moderate-income families with limited funds available under other programs . Total rehabilitation emphasis is placed on homeowner units . Numerical objectives are a result of state allocation formulas and availability of tunds . Because of Shakopee ' s comparably young rental apartment housing stock lacking maintenance problems , allocated funds are targeted for homeowner units . Local rehabili- tation efforts are equally allocated to elderly , small families as well as large family. No targeted group is called for as a result of community wide housing quality analysis . New construction rental housing objectives are designed to emphasize the most appropriate way in which Shakopee can meet community-wide elderly housing needs . It is assumed that while moderate elderly needs will be addressed with the existing section 8 program, this program will be applied to family house- holds . In total , section 8 local allocation between elderly and family is a 45/65 split , homeowner is a 25/75 split with a total three year combined split of 30/70. Even though in ten years federal and state housing programs will drastically change and adjust similar to preceding decades , Shakopee ' s long range ( 10 year) housing assistance objectives of contributing . 88% to total regional units is herein established. This objective equates into a range of between 360 and 900 low and moderate income opportunities over the next decade . Intra-community locational preference for individual program participation is designed to be flexible by targeting participa- tion to maximize program success . Some areas of Shakopee are ill-suited for the development of public assisted housing pro- grams and projects . The location of services , proximity to activities and circulation, quality of housing stock, zoning, etc . , influence the following program location objectives . There is a strong preference for new elderly construction in Shakopee ' s CBD where shopping, public and private services , and zoning combine for the best elderly development opportunities . Rehabilitation efforts shall be earmarked for homes built prior to 1940 of which a vast majority are located ringing the down- town area . New family construction preference will be contingent upon proper zoning and individual project review and neighborhood conformity . Finally, it is a clear objective of this housing plan to discourage public assisted housing program participation aside from scattered rehabilitation efforts from construction in Shakopee ' s rural service area . Housing Plan Page 7 Modest Cost New Housing Objectives Although the level of control the city maintains over the pro- vision of new modest cost housing is limited to the establish- ment and enforcement of land use regulatory controls , identifica- tion of this need is expressed in Shakopee ' s committment to matching the regional allocation plan. Regional 10 year allocation of approximately 35 ,000 units is interpreted to Shakopee ' s fair share as 1 . 37 or 470 units . It is Shakopee ' s intention to meet these guidelines . POLICIES This component of housing policy is intended to express action statements of direction to guide and coordinate future housing decision making. The four major housing policy areas are low- and moderate-income housing, modest-cost new construction, housing rehabilitation and community-wide housing policies . Low/Moderate Income Housing Policies As stressed in previous plan sections , the proper legal participa- tion in public assisted housing programs is probably the only way in which Shakopee ' s low-and moderate-income households needs will be addressed . The policies are designed to focus on Shakopee ' s role in these federal , state and regional programs . 1 . Plan for the future provision of all types of housing for existing and expected to reside residents from varied lifestyles and background. 2 . Provide for Shakopee ' s appropriate share of regional-wide low-and moderate-income housing needs . 3 . Participate in the full range of federal and state housing programs to match the diversified local need . 4. Encourage the participation by need to the special low-and moderate-income households of families , elderly, and handicapped. 5. Locate subsidized housing units in areas with adequately provided urban services . 6 . Encourage the scattering of family subsidized units into housing structures of low-to-medium density such as single- family or townhouse structures ; highrise structures should only be considered for elderly housing. Modest Cost New Construction Policies A variety of local actions directly influence the price of new home construction. Recently , national publicity has focused on the role local government plays in many situations to escalate building costs for new construction beyond the objectives of regulations of health, safety and welfare . Shakopee addresses these concerns with the following policies : 1 . Establish local land development regulatory codes on the basis of minimum standards for health, safety and welfare . The minimum standards for lot size , size of dwelling units and provision of garages shall allow for the provision of modest cost housing. Housing Plan Page 8 2 . Provide adequate supplies of vacant , developable serviced land for housing development well in advance and meeting near household forecasts . 3 . Designate future land development areas in the land use plan and zoning ordinance for a mix of permitted housing types , i .e . single family along with mid-and high-density. 4. Program the extension of urban services in newly developing areas in a staged manner to avoid costly premature extensions in order to maximize construction cost efficiencies which would be passed onto housing developments and consumers . 5. Allow flexible housing development opportunities in local regulatory codes for new creative designs dealing with density transfer and planned unit development provisions . Housing Rehabilitation Policies Ongoing rehabilitation of Shakopee housing stock is a high priority for the city based on the existence of older homes located in Shakopee identified as a major resource which needs maintenance . These policies will guide Shakopee ' s further rehabilitation efforts : I . Actively seek and coordinate with the federal and state housing programs offering financial assistance for housing rehabilitation either in the form of loans or grants . 2 . Target rehabilitation efforts for owner occupied units and in older neighborhoods of Shakopee predominated by structures built prior to 1940. 3. Coordinate housing rehabilitation efforts wherever possible with other local neighborhood preservation programs and projects . Community Wide Housing Policies Miscellaneous policies which are not categorized into the broader sub-area policies dealing with generalized housing development follows . 1 . Encourage new housing developments in Shakopee ' s existing or expanding urban service area where extensive public investment exists or is programmed for urban services such as sewer, water, and roads . 2 . Establish environmental protection regulations for new housing to be developed in areas with good site condition's absent of flooding, wetlands , steep slopes , high water and bedrock, etc . 3. Discourage new housing developments in active , productive farming areas . 4. Establish strict on-site private sewage disposal and treat- ment system standards for installation and maintenance con- sistent with state recommendations . 5 . Encourage the development of energy efficient homes by strict building code adherance and by allowing the development of unique and innovative alternative sources . RESOLUTION NO. 2188 A RESOLUTION APPROVING THE 1984 SINGLE FAMILY HOUSING BOND PROGRAM WHEREAS, Minnesota Chapter 462C (the "Act" ) authorizes the City of Shakopee ( the "City") to develop and administer programs of making or purchasing mortgage loans to finance the acquisition of single family housing units located anywhere within its boundaries for occupancy primarily by persons of low and moderate income ; and WHEREAS , the City published notice on October 5 , 1983 of a public hearing to be held on November 15 , 1983 on the Housing Plan; and WHEREAS , the City by Resolution No. 2187 on November 15 , 1983 adopted the Housing Plan for the City; and WHEREAS , the City is submitting the Housing Plan to the Metro- politan Council for review pursuant to the Act ; and WHEREAS, the City desires to assist first-time homebuyers of low- and moderate-income with the purchase of affordable housing units within the City; and WHEREAS , the City has prepared a 1984 Single Family Housing Bond Program (the "Program") ; and WHEREAS , notice of the public hearing to adopt said program on November 15, 1983, was published in the Shakopee Valley News on October 5 , 1983 ; and WHEREAS, the City has determined that many would-be purchasers of single family houses are unable to either afford mortgage credit at the market rate of interest or obtain mortgage credit because the mortgage market is severely restricted; and WHEREAS , the City has considered ( 1 ) the availability and affordability of other government housing programs ; ( 2 ) the availability and affordability of private market financing for the acquisition of existing and newly constructed housing units ; ( 3 ) an analysis of population trends ; and (4) the recent housing trends of the City and future housing needs in the City; and WHEREAS , the City Council has further considered ( 1 ) the amount , timing and sale of bonds to finance the estimated amounts of mortgage loans to be made under the Program, to fund the appropriate reserves and to pay the costs of issuance ; ( 2 ) the number and qualifications of lenders eligible to participate in the Program; ( 3) the method of monitoring the implementation by participants to insure that the Program is consistent with the Housing Plan of the City and its objectives ; (4) the method of administering, servicing and supervising the Program; ( 5) the cost to the City, including future administrative expenses ; (6 ) the restrictions on the purchase prices of housing units to be financed under the Program and the maximum limit on mortgage loan amounts to be provided thereunder; ( 7 ) the maximum permitted income of persons or families receiving financing under the Program; and (8) certain other limitations ; and WHEREAS , a local contribution of non-bond proceeds must be made to the Program; and WHEREAS , the amount of the local contribution as a percent of the amount of the bond issue may determine the competitive position at the Minnesota Housing Finance Agency for the Program; and WHEREAS , the City has determined that it is in the best interests of the City to permit the Community Development Director to submit the application with a local contribution not to exceed25 percent to the Minnesota Housing Finance Agency; and Resolution No. 2188 Page Two WHEREAS, the City Council will meet on January 3, 1984 to ratify the amount of the local contribution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE: 1 . That the Community Development Director is authorized and directed to establish the amount of the local contribution not to exceed 25 percent from developers , sellers , lenders and the City from tax increment for the Program and to insert the percent of non-bond proceeds in Section 3 of the Program and to certify such local contribution to the Minnesota Housing Finance Agency; and 2 . That the 1984 Single Family Housing Bond Program as is on file with the City Clerk is approved; and 3 . That the Community Development Director is authorized and directed to submit the 1984 Single Family Housing Bond Program to the Minnesota Housing Finance Agency for review and approval . Adopted in session of the City Council of the City of Shakopee, Mlnnesota , held this day of 1983 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1983 . City Attorney Page 1 GENERAL INFORMATION HOUSING REVENUE BOND PROGRAMS SINGLE FAMILY HOUSING MORTGAGE REVENUE BOND PROGRAMS The City, under Minnesota Statutes , Chapter 462C ( the "Act" ) , is authorized to develop and administer single family housing programs which may be financed by revenue bonds issued by the City of the City ' s Housing and Redevelopment Authority ( the "HRA" ) , acting on behalf of the City as permitted under the Act whenever it determines that such action will enable the city to fulfill the housing goals and policies set forth in this Housing Plan. In issuing revenue bonds and carrying out single family housing finance programs , the City is authorized to exercise , within its boundaries , any of the powers that the Minnesota Housing Finance Agency is authorized to exercise . It is possible that the City may wish to establish single family housing finance programs to make or to acquire , by con- tracting and entering into advance commitments to acquire, by contracting and entering into advance commitments to acquire , mortgage loans to finance the acquisition of single family housing located within its boundaries . The City does not have extensive experience in making, servicing or administrating single family mortgage loans , and does not wish to add staff or hire new personnel with lending experience . If the City were to undertake single family mortgage revenue bond programs , it would instead anticipate making and executing contracts with lending institutions for the origination of mortgage loans and the sale of such loans to the City. General Information Page 2 In addition, the City would anticipate making and executing a contract with a "program administrator" which is experienced in mortgage loan originating and servicing, for the monitoring and origination of the mortgage loans for compliance with the City' s requirements and the requirements of the Act and for the ser- vicing of the mortgage loans . The City will not , in developing such programs , hire addition- al staff for the administration of such programs , but would expect to enter into contracts with program administrators who will administer the mortgage loans for compliance with the City' s guidelines and for the servicing of the mortgage loans . The City would also expect to select and contract with a bond trustee experienced in trust matters to administrate the bonds sold to finance its programs . The trustee would maintain the various funds and accounts created by program documents and make bond payments , to bondholders from program generated revenues as they become due . Insofar as the City expects to be contracting with bond underwriters , legal counsel , program administrators , originating mortgage lenders and a trustee , all of whom will be reimbursed from bond proceeds and revenues generated by the City' s individual programs , administrative costs will not be paid from the City' s budget with respect to either the origination and maintenance of mortgage loans or the revenue bonds sold to finance programs which may be developed by the City. To sell revenue bonds for the purchase of mortgage loans under single family housing programs which it may develop, the City or the HRA must adopt , by resolution, a relevant housing General Information Page 3 program document of each such program following a public hearing on each program document , notice for which shall be published at least 15 days prior to the date of the hearing. Each housing program document must incorporate certain specific information necessary to qualify the issuance of revenue bonds under the requirements of the Act , and each program must be submitted to the Minnesota Housing Finance Agency for review and approval , according to the requirements of the Act . Following such approval , the City or the HRA may by resolution authorize , issue and sell its revenue bonds , which bonds shall be payable only from proceeds of such bonds and continuing program revenues . Proceeds from the sale of bonds shall be placed in trust with the trustee , who will , under the terms of a trust indenture , deposit into separate accounts funds which will be used for the purpose of acquiring mortgage loans , funding any necessary bond reserve funds and paying bond issuance expenses . Mortgage loans purchased by a trustee acting on behalf of the City or the HRA from the proceeds of revenue bonds sold to finance any single family mortgage program will carry interest rates and amortization terms that shall be agreed upon in writing between the mortgage lenders and the City or the HRA prior to the purchase by the trustee, of such mortgage loans . In any case , the difference between the interest rate on the mortgage loans and the interest rate on revenue bonds sold to finance the program will represent only the costs of insurance premiums which may be required on the mortgage loans , amortized expenses of issuing and maintaining the revenue bonds , the City' s or the HRA' s ongoing costs for administrating all of its General Information Page 4 housing programs , fees of servicing and administrating the mortgage loans , and trustee and paying agent fees . In establishing individual single family housing programs , the City or the HRA shall consider and establish, among other matters , purchase price limits with regard to residences being purchased under such programs and limits on the income of per- sons and families eligible to participate in the programs , all in accordance with the requirements of the Act which specifically establishes maximum purchase price and income limits . In establishing any single family mortgage revenue bond program, the City may wish to establish target areas in accordance with the requirements of the Act . In addition, the City or the HRA may wish to consider and adopt restrictions on the assumability of mortgage loans , a list of lenders eligible for participation in such programs , set-asides of mortgage purchase funds for per- sons or families of particular income levels or for particular housing units or projects , program participation fees to be charged buyers and sellers of housing units to be financed by the programs , and contributions on non-bond proceeds to be made to the programs . In developing such programs , the City or the HRA will , in consultation with its advisors , also consider the potential financial impact on affected public agencies . • The housing assistance opportunities provided by the housing bond programs developed by the City shall be affirmative- ly marketed to all housing producers and consumers and will not be restricted only to current residents of the City. MULTI-FAMILY HOUSING REVENUE BOND PROGRAMS (not proposed for Shakopee) The City is also authorized to issue revenue bonds for the General Information Page 5 purpose of assisting in the acquisition or construction or other provision of multi-family housing within its boundaries . In carrying out multi-family housing finance programs under the Act , the City is again authorized to exercise , within its boundaries , any and all of the powers that the Minnesota Housing Finance Agency is authorized to exercise . Much like the single family mortgage revenue bond programs which may be developed by the City, the City must , prior to issuing any multi-family housing revenue bonds , adopt an individual housing program document which sets forth certain specific infor- mation necessary to qualify the program under the requirements of the Act including such information as the number of lenders who will be participating in the program, the amount of bonds to be issued and the amount of loans to be made , whether occupants of the housing units will be subject to income limits , whether rental rates will be market rates or subsidized , the administrative requirements of the City with respect to such pro- grams and the costs to the City, if any, of the programs , and certain other information. A public hearing must be held on each program after publication of notice in a newspaper circulating generally in the City at least 15 days before the hearing, after which the program may be adopted with or without amendment . Each program, following adoption, must be submitted to the Minnesota Housing Finance Agency for review and approval . The City may also designate its Housing and Redevelopment Authority to act on its behalf whenever it finds that such action will assist the City in fulfilling the housing goals and policies set forth in this Housing Plan. CITY OF SHAKOPEE SINGLE FAMILY MORTGAGE REVENUE BOND PROGRAM Pursuant to Minnesota Statutes , Chapter 462C, as amended in 1982 , the City of Shakopee has been authorized to develop and administer a program of making or purchasing mortgage loans to finance the acquisition of single-family housing located anywhere within its boundaries , for occupancy primarily by persons of low and moderate income . In creating its housing finance programs , the City Council of Shakopee has found and determined that the preservation of the quality of life in the City of Shakopee is dependent upon the maintenance and provision of adequate, decent , safe and sanitary housing stock ; that accomplishing the provision of such housing stock is a public purpose and will benefit the citizens of Shakopee ; that a need exists within the City of Shakopee to provide in a timely, fashion, additional and affordable housing to persons of low and moderate income residing and expected to reside in the City; that a need exists for mortgage credit to be made available for the new construction of additional single-family housing; and that many owners are unable to sell housing units and would-be purchasers of single-family housing units are unable to either afford mortgage credit at the market rate of interest or obtain mortgage credit because the mortgage market is severely restricted . The City Council of the City of Shakopee in establishing this housing finance program, has considered the information contained in the Shakopee Housing Plan , including particularly (i) the avail- ability and affordability of other government housing programs ; City of Shakopee Page -2- (ii) the availability and affordability of private market financing for the acquisition of existing and newly constructed housing units ; (iii) an analysis of population and employment trends and projections of future population trends and future employment needs ; (iv) the recent housing trends of and future housing needs in Shakopee ; and (v) an analysis of how the program will meet the needs of low and moderate income persons and families residing and expected to reside in Shakopee. The City Council has further considered (i) the amount , timing and sale of bonds to finance the estimated amounts of mort- gage loans to be made under the program, to fund the appropriate reserves and to pay the costs of issuance ; (ii) the number and qualifications of lenders eligible to participate in the program; (iii) the method for monitoring the implementation by participants to insure that the program is consistent with the Housing Plan of the City of Shakopee ; (iv) the method of administering, servicing and supervising the program; (v) the cost to the City of Shakopee , including future administrative expenses ; (vi) the restrictions on the purchase prices of housing units to be financed under the program; (vii) the maximum permitted income of persons or families receiving financing under the program; and (viii) certain other limitations . To finance the program, the City Council to the City of Shakopee by resolution authorizes the issuance and sale of its Residential Mortgage Revenue Bonds in an aggregate principal amount of up to $10 , 000 , 000 of which approximately $8 , 960, 000 will be available to purchase Mortgage Loans . Principal of and interest on these Bonds shall be payable solely from the proceeds of the Bonds City of Shakopee Page -3- and the revenues of the Program. The Bonds shall not be general obligations of the City of Shakopee and shall never be secured by the City ' s taxing powers . Section 1. Definitions. The following terms when used in this Section shall have the following meanings , respectively: (1) "Acquisition Fund" shall mean that fund (created pursuant to an indenture of trust by and between the City and the trustee for the Bonds) into which shall be deposited certain proceeds of the Bonds and other funds , if any, and from which the City shall purchase Mortgage Loans qualified for purchase under the Program. (2) "Act" shall mean Minnesota Statutes , Section 462C . 01 , et . seq . , as currently in effect and as the same may be from time to time amended . (3) "Adjusted Gross Income" shall mean Gross Family Income , less $750 for each adult in the family, to a maximum of two adults , and less $500 for each other Dependent in the family. (4) "Agency" shall mean the Minnesota Housing Finance Agency, or any successor to its functions under the Act . (5) "Bonds" shall mean the revenue bonds to be issued by the City to finance the Program. (6) "Builder" or "Developer" shall mean any person or business entity, engaged in the construction for sale of Housing Units . (7) "City" shall mean the City of Shakopee , County of Scott , State of Minnesota , or any housing and redevelopment authority in and for any of the City authorized by ordinance of the City City of Shakopee Page -4- Council to exercise , on its behalf, the powers conferred on the City under the Act . (8) "City Council" shall mean the City Council of the City of Shakopee . (9) "Commencement Date" shall mean the date on which the City has bond proceeds available to purchase Mortgage Loans under this Program, or for New Housing Units to be purchased with Mortgage Loan Proceeds , the date on which pre-sale efforts to market New Housing Units has commenced . (10) "Dependent" shall mean dependent , as defined in Section 152 of the Internal Revenue Code of 1954 , as amended , and the regulations thereunder . (11) "FHLMC" shall mean the Federal Home Loan Mortgage Corporation , or any successor to its functions . (12) "FHA" shall mean the Federal Housing Administration , an agency of the United States of America within the United States Department of Housing and Urban Development , or any successor to its functions . (13) "FNMA" shall mean the Federal National Mortgage Associa- tion , or any successor to its functions . (14) "Gross Family Income" shall mean the current annual income from all sources as determined in accordance with the then current loan origination requirements of either FHLMC , FNMA, FHA or VA related to mortgage loans originated under programs regulated by FHLMC , FNMA, FHA, VA, or private mortgage insurance as the case may be , as verified by an Originator in accordance with such requirements and its customary under- writing practices , of the Mortgagor , his or her spouse, and City of Shakopee Page -5- any co-owner of a fee interest in the Housing Unit to be financed with the proceeds of a Mortgage Loan. (15) "Housing Plan" shall mean the housing plan of the City, as adopted to conform with the requirements of Minnesota Statutes , Chapter 462C on November 15 , 1983 . (16) "Housing Unit" shall mean residential real property and facilities functionally related and subordinate thereto securing a Mortgage Loan , which shall be a private detached or attached one-family dwelling including a prefabricated construction dwelling unit and which contains permanent eating, cooking, sleeping and sanitary facilities and which is attached to a permanent foundation on a developed lot , or a one-family apartment under condominium ownership (as defined in Minnesota Statutes , Chapter 515A and not including a multi- family unit converted to condominium ownership after 12 months prior to commencement date) or cooperative ownership (not including a mobile home or trailer even if attached to a permanent foundation) , including New Housing Units , owned and occupied by one person or family as a principal residence , containing complete living facilities and located within the geographical boundaries of the City. (17) "Lending Institution" shall mean any bank , trust company, savings bank , national banking association, savings and loan association , building and loan assocation , mortgage bank or other financial institution or governmental agency which customarily makes or services mortgage loans on owner-occupied residential housing in the City, or any holding company for City of Shakopee Page -6- any of the foregoing, provided , however , such Lending Institution is approved by FHA, VA, FNMA or FHLMC. (18) "Mortgage Insurer" shall mean the FHA, the VA or any Qualified Mortgage Guaranty Insurer . (19) "Mortgage Loan" shall mean an interest bearing loan to a Mortgagor for the purpose of purchasing a Housing Unit , evidenced by a promissory note and secured by a mortgage or deed of trust on such Housing Unit . (20) "Mortgagor" shall mean an individual or individuals who have received a Mortgage Loan . (21) "New Housing Unit" shall mean a newly constructed Housing Unit as to which the Mortgagor will be the first owner occupant . (22) "Originator" shall mean a Lending Institution which agrees in writing with the City to originate and/or service Mortgage Loans pursuant to this Section. (23) "Originator Commitment" shall mean any commitment to an Originator which may be approved by resolution of the City Council pursuant to which the Originator agrees to originate and sell to the City a specified dollar amount of Mortgage Loans , subject to the requirements of this Program. (24) "Pledged Savings Account" shall mean a savings account established in connection with a Pledged Savings Account Mortgage Loan , which savings account and the earnings thereon may be used to make payments on the Mortgage Loan any time during the initial years of its amortization period and which will be pledged as security for the Pledged Savings Account Mortgage Loan . City of Shakopee Page -7- (25) "Pledged Savings Account Mortgage Loan" shall mean a Mortgage Loan originated pursuant to any program approved by the Program Administrator , for which a portion of the princi- pal and interest payments during the initial years of such Mortgage Loan will be paid from a Pledged Savings Account . (26) "Program" shall mean the housing finance program authorized and to be implemented by the City pursuant to this Program and the Act . (27) "Program Administrator" shall mean any Lending Institution which agrees in writing with the City to monitor Originators ' origination and servicing of the Mortgage Loans which have been sold to the City or to service all such Mortgage Loans , and to perform such other functions as are agreed upon by such Program Administrator and the City . (28) "Qualified Mortgage Guaranty Insurer" means any mortgage guaranty insurance company approved by FNMA or FHLMC , which is licensed to do business in the State of Minnesota ; and (i) whose policies or insurance would not adversely affect the rating on the Bonds with the rating agency which initially rated the Bonds ; or (ii) is rated on the basis of claims payment ability at the highest rating then given insurers issuing mortgage guaranty insurance policies by such agency on the basis of claims payment ability, so long as such agency rates such insurers on the basis of claims payment ability. (29) "VA" shall mean the Veterans Administration, an agency of the United States of America , or any successor to its functions . City of Shakopee Page -8- Section 2 . Program for Acquisition of Mortgage Loans. The City hereby establishes a Program to acquire , contract and enter into advance commitments to acquire Mortgage Loans owned by Originators at such purchase prices and upon such other terms and conditions as shall be determined by the City ; to make and execute a contract with a Program Administrator for the monitoring of the origination and servicing of Mortgage Loans (or for the servicing of such Mortgage Loans) and to pay the reasonable value of services rendered under such contracts . In establishing and carrying out such Program, the City may exercise, within the corporate limits of the City, any of the powers the Minnesota Housing Finance Agency is authorized to exercise under the provisions of Minnesota Statutes , Chapter 462A. Insofar as the City has contracted with underwriters , financial advisors , legal counsel and will be executing a contract with a Program Administrator and a Trustee , all of whom will be reimbursed from Bond proceeds and continuing Program revenues , it is not expected that additional staff will be assigned to the Program nor is it expected that any additional staff costs need be paid from the City ' s budget . The Program Administrator will administer the performance of the Originators with respect to the limitations set forth in this Program, and will monitor the originator ' s servicing of the Mortgage Loans or who will actually service the Mortgage Loans . The City will select a trustee for the Program and bondholders who is experienced in trust management and has a large corporate trust portfolio. The trustee will administer and maintain the Bonds sold to finance the Program. City of Shakopee Page -9- The City Council hereby authorizes and directs its City Administrator to monitor all negotiations between the various parties taking part in the Program to ensure that the Program documents are consistent with the City ' s Housing Plan and the requirements of the City as set forth in this Section. Prior to the adoption of the resolution authorizing the sale of Bonds to finance the Program, the City Administrator shall report to the City Council his findings as to the consistency of the Program documents with the Housing Plan and the policies of the City contained in this Section . Section 3. Local Contributions to the Program. (1) To assure that sufficient proceeds will be available to redeem Bonds and to assure the financial feasibility of the Program, the Developers participating Originators , and sellers of existing houses will contribute to the Program an amount equal to dollars , of which dollars will remain in the Program. Section 4. Standards and Requirements Relating to Mortgage Loans Pursuant to the Program. The following standards and requirements shall apply with respect to Mortgage Loans acquired by the City pursuant to the Program: (1) A Mortgage Loan may be made only to finance the purchase of a Housing Unit existing at the time such Mortgage Loan is made . Construction loans shall not be made, but an Orig- inator may enter into an agreement with a Mortgagor to make a Mortgage Loan to him or her upon the completion of the construction of a New Housing Unit to be financed by such City of Shakopee Page -10- Mortgage Loan , subject to the "first-come , first-served" and nondiscrimination basis specified in Section 4 (2) hereof, and subject to the receipt of a certificate of a City Building Inspector stating that the New Housing Unit complies with the State Building Code , set forth under Minnesota Statutes , Sec . 16 . 83 et seq . , as they are then in effect . (2) The Originators shall accept and process applications for Mortgage Loans for the purchase or construction of Housing Units on a nondiscriminatory "first-come , first-served" basis , subject to the other provisions of the Program, including any set asides and restrictions imposed by Section 5 hereof, and will not arbitrarily reject an application for a Mortgage Loan for a Housing Unit within a specified geographic area because of the location and/or age of the property, or , in the case of a proposed Mortgagor , vary the terms of a loan or the application procedures therefore because of race, color , creed , religion , national origin , sex, marital status , age or status with regard to public assistance or disability . (3) The Mortgagor of each Housing Unit must be fee owner of such Housing Unit , unless such Housing Unit is located in a cooperative , and must occupy such Housing Unit as his prin- cipal place of residence . (4) At least ninety percent (90%) of the monies available to make Mortgage Loans shall be used to purchase Mortgage Loans made to first time home buyers or Mortgagors who have not owned a home for three (3) years prior to the Commencement Date . Up to ten percent (10%) of the monies available may be used to purchase Mortgage Loans for Housing Units to be City of Shakopee Page -11- acquired by persons or families who are not first time home buyers , provided they meet all other requirements of this program. (5) Mobile homes and trailers are not eligible for partici- pation under the Program, even if they are attached to permanent foundations . (6) No Housing Unit may be in violation of applicable zoning ordinances or other applicable land use regulations . (7) Each Housing Unit must be located within the corporate limits of the City. (8) The purchase price of a Housing Unit may not exceed the lesser of (a) three times the Adjusted Gross Income Limit set forth in Section 4 (12) ; (b) 110 percent of the average area purchase price for residential housing in the Minneapolis , St . Paul Standard Metropolitan Statistical Area computed as provided under the Proposed Treasury Regulations or any final regulations promulgated under Section 103A of the Internal Revenue Code of 1954 , as amended . (9) Each Mortgage Loan shall be made in accordance with origination agreements to be entered into between the Originators and the City. (10) Each Mortgage Loan must , at a minimum, be insured or guaranteed if the original principal amount of the Mortgage Loan exceeds (or is expected at any time to exceed) 75 percent of the lesser of the purchase price or appraised value of the property subject to the related Mortgage (treating a Pledged Savings Account as a portion of the down payment) or if it is a Pledged Savings Account Mortgage Loan , with either (i) FHA City of Shakopee Page -12- Insurance ; or (ii) a VA Guaranty; or (iii) a Mortgage Guaranty Insurance Policy. (11) No Mortgage loan shall be made to a Mortgagor who has an application pending to receive or has received a Mortgage Loan from any other Originator pursuant to the Program. (12) The Adjusted Gross Income of a Mortgagor at the time of application for a Mortgage Loan shall not exceed the greater of : (i) 110 percent of the median family income as estimated by the United States Department of Housing and Urban Development for the Minneapolis , St . Paul Standard Metropolitan Statistical Area ; or (ii) 100 percent of the income limit established by the Minnesota Housing Finance Agency for the City ; (13) For the first six (6) months after the Commencement Date , 100 percent of the funds provided for the purchase of Mortgage Loans may be made or committed only to Mortgagors with Adjusted Gross Incomes at the time of application of less than eighty percent (80%) of the limit set forth in Section (12) . (14) To the extent required by law, the assumption of a Mort- gage Loan from a Mortgagor by any other person or persons shall be permitted only if the Program meets the requirements of Subsection 4(4) and the purchase price of the Housing Unit meets the requirement of Section 4(8) and the new Mortgagors will occupy the Housing Unit as their primary residence . (15) An Originator may be allowed to retain from a Mortgagor an origination fee not exceeding one percent (17) of the principal amount of the Mortgage Loan . A Developer and/or City of Shakopee Page -13- seller of a Housing Unit may also be charged an additional origination fee , which fee may be used to defray Program costs . (16) In the event that on the date of adoption of the resolu- tion by the City authorizing the sale of the Bonds , any Originator has entered into a commitment agreement with the Agency under which the Agency has agreed to purchase mortgage notes and mortgages securing loans for single family housing, and the Originator has not closed an amount of eligible mort- gage equal to at least 95 percent of the total amount provided in such commitment agreement , then the City may not enter into a commitment to purchase loans from such Originator under the Program unless the Executive Director of the Agency waives such restriction , as permitted under the Act . (17) No Mortgage Loan may be made at an interest rate which is less than the interest rate provided to consumers on mortgage loans being originated under a single family housing finance program administered by the Agency at the time of adoption of the resolution by the City authorizing the sale of the Bonds unless the Executive Director of the Agency waives such restriction , as permitted under the Act . (18) The difference between the interest rate on Mortgage Loans and the interest rates on the Bonds issued to acquire such Mortgage Loans shall represent only the costs of insur- ance premiums , amortized expenses of issuing the Bonds , the City ' s ongoing costs for the administration of all housing programs , fees or originating, servicing and administering the Mortgage Loans and trustee and paying agent fees computed so as to provide that the Bonds shall not be deemed to be City of Shakopee Page -14- "arbitrage bonds" under the Proposed Regulations or any final regulations promulgated under Section 103A of the Internal Revenue Code of 1954 , as amended . (19) Each Originator shall have in its possession with respect to the property financed by a Mortgage Loan and secured thereby an American Land Title Association-approved mortgagee ' s policy of title insurance (or a commitment therefor) in an amount at least equal to the outstanding principal amount of the Mortgage Loan or an opinion or such other evidence as shall be approved by the Program Administrator with respect to a Mortgagor ' s title to property financing by a Mortgage Loan . (20) In the event that the City acquires any existing resid- ences with the intention of demolishing such residences and making the cleared sites available for the construction of New Housing Units , the City will make available to qualified residents of the residences so acquired any relocation assist- ance and benefits required to be provided pursuant to Minnesota Statutes , Sec . 117 . 52 , et seq . (21) Mortgagors may be charged a deferred program participatio., fee not in excess of three percent (3%) of the original princi- pal amount of the Mortgage Loan, either at maturity or upon payment of the outstanding Mortgage Loan balance . Section 5. Set Asides and Restrictions Relating to the Acquisition of Mortgage Loans. Notwithstanding anything in Section 3 to the contrary, the following restrictions shall apply with respect to Mortgage Loans acquired by the City pursuant to the Program: City of Shakopee Page -15- (1) The City may permit commitments to be made between Originators and Developers to acquire Mortgage Loans on New Housing Units constructed by particular Developers or to acquire or make commitments to acquire Mortgage Loans for first time home buyers purchasing existing Housing Units owned by persons or families purchasing newly constructed housing units from participating developers . Developers may be charged a commitment fee for such set asides , which fee may be used to defray Program costs . No more than 75 percent (75%) of the monies deposited in the Acquisition Fund may be used to purchase Mortgage Loans for New Housing Units built or sold by any one developer. (2) The City will enter into origination agreement with each Originator proposing to originate Mortgage Loans pursuant to the Program. The origination agreements shall specify the dollar amount of the Originator Commitment , provided that no more than seventy- five percent (75%) of the monies deposited in the Acquisition Fund may be used to purchase Mortgage Loans from any one Originator, unless other eligible Lending Institutions are not interested in participating. (3) Any Lending Institution , as defined in Minnesota Statutes , Sec . 47 . 0151 , doing business in the City and which is an FHA/VA approved or FNMA/FHLMC approved Lending Institution shall be offered an opportunity to participate in the Program as an Originator . City of Shakopee Page -16- Section 6. Evidence of Complaince. The City may require from each Originator , at or before the time an agreement to originate Mortgage Loans is entered into by such Originator evidence satisfactory to the City of the ability and intention of such Originator to make Mortgage Loans and sell them to the City under such agreement , and at the time the City acquires a Mortgage Loan , evidence satisfactory to the City of compliance with the standards and requirements for the making of Mortgage Loans established by the City herein and in any agreement entered into between the City and the Originator ; and in connection therewith, the City or its representatives may inspect the relevant books and records of such Originator in order to confirm such ability. intention and compliance . Section 7 . Issuance of Bonds. To finance the program authorized by this Section , the City Council intends by resolution to authorize , issue and sell its Residential Mortgage Revenue Bonds by December 31 , 1984 in an aggregate principal amount of up to $10, 000 , 000 of which approximate- ly $8 , 960 , 000 will be available to purchase Mortgage Loans . Principal of and interest on these Bonds shall be payable solely from the proceeds of the Bonds and the revenues of the Program authorized by this Program. The City shall enter into an indenture of trust with an institution authorized to accept such trusts and which is experienced in trust management and has a large corporate trust portfolio, upon such terms and conditions as the City Council shall determine , being advised thereon by bond counsel . In issuing Bonds , the City may exercise , within its corporate limits any and all of the powers the Minnesota Housing Finance Agency is authorized to City of Shakopee Page -17- exercise under the provisions of Minnesota Statutes , Chapter 462A, without limitation under the provisions of Minnesota Statutes , Chapter 475 . Section 8. Severability. The provisions of this Program are severable , and if any of its provisions , sentences , clauses or paragraphs shall be held unconstitutional , contrary to statute , exceeding the authority of the City or otherwise illegal or inoperative by any court of competent jurisdiction, the decision of such court shall not affect or impair any of the remaining provisions . Section 9. Amendment. The City shall not amend this Program to the detriment of the holders of such Bonds while Bonds authorized hereby are issued and remain outstanding. City of Shakopee Page -18- 1984 SINGLE FAMILY HOUSING REVENUE BOND PROGRAM - SUMMARY. The City proposes to issue housing revenue bonds during 1984 to assist the development of a First Time Homebuyer Program. It is anticipated that the Program will meet the following conditions : 1 . Issue Size : Approximately $10, 000, 000. 2 . Mortgage Loans : Approximately $8 , 960 , 000 and approximately 135 mortgage loans . 3 . Type of Housing : New and/or existing housing with reser- vations for developers of newly constructed housing units or for the purchasers of housing units sold by purchasers of newly constructed housing units . 4 . Mortgage Loan Interest Rate : Interest rate for mortgage loans to be determined based upon conditions at the time of issuance of bonds . (Under present conditions , interest rates could be between 10. 5 percent and 11. 5 percent) . 5 . Program Income Limits : 100 Percent of the mortgage loans will be reserved for six months for individuals and families with incomes less than 80 percent of the maximum program income permitted by the Act . After the first six months , the maximum income will be the maximum permitted by the Act . 6 . Bond Sale : Bonds will be publicly offered unless a private placement can be arranged . 7 . Bond Sale Date : Bonds will be issued during calendar 1984 . 8 . Purchase Price Limits : New Housing - $103 , 070 ; Existing Housing - $81 ,460. These limits may be adjusted as permitted by the Act or Federal regulations . City of Shakopee Page -19- 9. Eligible Lenders : All qualified lenders doing business in the City and other interested lenders . 10. Loan Affordability: Attachment 1 , shows affordability for various purchasers under various conditions . 11 . Target Areas : None . 12 . Monitoring: During the period mortgage loans are made and purchased , the City will receive monthly reports showing the income and family composition of mortgagors , their former place of residence and type of housing unit moved from. The report shall also note the number of inquiries received and the number of rejected applicants , with all applications to he kept on file for review by City officials for a period of two (2) years following closing on last mortgage loan issued under the Program. All advertising for the Program shall indicate that it is an equal opportunity financing program. �GZ MEMO TO: John K. Anderson City Administrator FROM: Jeanne Andre Acting City Planner RE: Amendment to City Code DATE: November 10, 1983 Background : The Planning Commission at its November 3 , 1983 meeting, recommended that the City Code, Sections 11 . 32 and 11 . 33 be amended to allow restaurants (Class I and II) , taverns , private lodges , clubs and supper clubs as a permitted use in the I-1 and I-2 Zones , only when part of a "Class A" licensed horse racetrack . The attorney for the racetrack prepared a draft of the proposed ordinance change which has been submitted to the City Attorney for review. The City Attorney will provide a copy of the ordinance at the November 15th Council meeting for consideration by the Council . Requested Action: Offer Ordinance No. 138 , Amending the City Code to allow restaurants , (Class I and II) , taverns , private lodges , clubs and supper clubs as a permitted use in the I-1 and I-2 Zones , only when part of a "Class A" licensed horse racetrack, and move for its adoption. JA/jvm K2/ ORDINANCE NO. 138 Fourth Series AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA AMENDING THE SHAKOPEE CITY CODE, CHAPTER 11 ENTITLED "LAND USE REGULATIONS (ZONING)" BY ADDING TO SECTION 11.32 Subd 2 NEW PERMITTED USES AND BY ADDING TO SECTION 11.33 Subd 2 NEW PERMITTED USES; BY ADOPTING BY REFERENCE SHAKOPEE CITY CODE SECTION 11.99 AND CHAPTER 1.09, WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: SECTION I: New Permitted uses added to Sec 11.32 Subd 2 as follows: Restaurants (Class I and II) , taverns, private lodges and clubs and supper clubs, bet only when part of a Class A licensed horse racetrack as provided for in MSA 240.01 et seq. SECTION II: New Permitted Uses added to Sec 11.33 Subd 2 as follows: Restaurants (Class I and II) , taverns, private lodges and clubs and supper clubs, but only when part of a Class A licensed horse racetrack as provided for in MSA 240.01 et seq. SECTION III: Penalty Provisions Adopted The ShakopeeCity Code in Chapter 1 entitled "General Provisions and definitions applicable to the entire City Code including penalty provisions" and Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim herein. SECTION IV: When in force • This Ordinance shall be published once in the official newspaper of the City of Shakopee and shall be in full force and effect on and after the date of such publication following its passage. Adopted by the Shakopee City Council in session held this day of , 1983. ATTEST: Mayor of the City of Shakopee City Clerk r Prepared and approved as to form this 9th day of November, 1983 City Attorney y / Q/ MEMO TO: Mayor and Council Members FROM: Tom Brownell/Chief of Police RE: Informational Memo, Hunting Regulations DATE: November 14, 1983 Introduction: As a result of a Public Hearing on October 18 , 1983, Councilman Colligan offered to meet with persons attending the hearing to discuss methods that may effectively reduce hunting violations . Background : All persons attending the Public Hearing were notified in writing of the meeting held November. 3 , 1983 at 7 : 00 p.m. at the Police Department . Councilman Colligan and I met with the two persons in attendance . Due to the few number of persons attending, the department will continue to make an extra effort to enforce the hunting regula- tions . TB: cau MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Appointment of Planner DATE: November 11 , 1983 Introduction City Council authorized the restructuring of the HRA/Administrative Assistant position and City Planner position, and then authorized staff to advertise for the position of Planner. Screening Process The City posted the ad for the Planner in all five City locations as per current employment procedures . No City employee applied for the job. Then staff advertised in the Minneapolis Tribune on October 9th and 16th, the Shakopee Valley News on October 12th, and sent a copy of the ad to the Employment Office on October 7th. The ad stated that the salary would range from $15 ,943 to $18 , 500 , depending upon qualifications . The City received 42 applications with five of them trickling in after the deadline . The applications were screened by Jeanne Andre and myself and eight applicants were selected for reference checks . Based on the reference checks , five applicants were scheduled for interviews , which were conducted on November 8th and November 10th. All of the five candidates were well qualified. Recommendation Jeanne Andre , who will supervise the Planner as Community Development Director, and I have recommended that the City Council appoint Judith Simac of Eden Prairie , MN. Judith has four years of experience as a Planner in Penn Hills , PA, a community of 62 ,605 people . She moved to Minnesota when her husband relocated in Eden Prairie . Jeanne and I recommend a starting salary of $17 ,500 , and that Judith be appointed effective November 28, 1983 . Action Requested Pass a motion hiring Judith Simac as Planner effective November 28, 1983 at the annual salary of $17 ,500. JKA/jms iftach/77erii i f e 5 e (.:14211; 5i/?4-6, 15 /"C-a i l9ed ly as "e 1167746 diq MEMORANDUM TO John K. Anderson City Administrator FROM H. R. Spurrier City Engineer ,fir r SUBJECT: County Road 16 Utili4, Improvement No. 1980-4 DATE November 10, 1983 Introduction: Final payment to Axel Newman Heating and Plumbing Company, has been retained until there was resolution of the law suit brought by Axel Newman Heating and Plumbing Company against the City of Shakopee for additional payment. Background: At the last meeting, City Council received the results of that law suit. The decree specified that the payments due should be held until a second action was resolved in Hennepin County. Assistant City Attorney, Rod Krass, has advised our department that that matter is resolved and the retainage plus earned interest is due and payable to Axel Newman Heating and Plumbing. Therefore, it is my recommendation that the semi- final partial estimate payment in the amount of $8,049.55 which represents a payment due of $6,979.38 plus interest in the amount of $1,070. 17 for Contract No. 80-4 to Axel Newman Heating and Plumbing Company, 1633 Eustus Avenue, St. Paul , Minnesota 55108, be made. Action Requested: Approve payment of $8,049.55 to Axel Newman Heating and Plumbing Company for County Road Utilities Improvement No. 1980-4. NRS/j vm Attachment 6F iut 1 PARTIAI, ESTIMATE VOUCHER Contract No. PSD- 4/ Partial Estimate Voucher No. 4 I•or iod Enriinry: f C.t. 3( (,.9g: TO: Contractor AXC C-J 4-a / r t,;5 Lug figs "Lir r , S'�: � Address6� )--t �.) �5 f o Project Description s , k-4/ c,, , �✓ tL (iu -f v n t h a. E X -cs-.s PN. - - �- IL 1. Original Contract Amount �-_� o �.. 2. Change Order No. Thru No. 3. Total Funds Encumbered :j; ( 14Al O. '" CI 4. Value of Work Completed :j; ( � S aZ,� 3 �---- Value of work 5. -0 Percent Retainage - remaining 6. Previous Payments $ 1 1 Z L (ov -?- s Percent Complete ( cc 7. Deductions or Charges $ —_ U 8. Total $ �aU •��` � Payment Due (Line 4 - Line 8) 5-75 3g S7. 11- eeST o1o , t-i Cla(`I'll'ICAT!.: nl.' I'AYNI.:rj' -tc r i48 , 41. (I, We) hereby agree that the quantal, and vnluw „i' w(w!: lwrt:i.n in r,. fair estimate of the work completed to date. CONTRACTOR: REVIEWED BY SHAKOPEE PUBLIC il'I' I i.I'I'l ES COMMISSION BY: TITLE•': Mrir,:rler� APPROVE ) - CITY OF SHAKOPEE ____-__— ____ _-- ----_________.- --- City Engineer City Administrator . , r r _ +f PROPOSAL SCHEDULE ', faie, { E,sl,..,�. 1.�, 3/ /9s�/ . ` - PROJECT- NAME> Coun yd 16 Utilities - , _ _ Own<<rt Irl Neuman Const - action rst TYPE OF WORK„-.�_ pp _-. _ _ ..._--------__..��.�--;--_.-._ _. _ .-...__._._-__._ _..� rfr0J. NO. vo- _ • ITLM CONTRACT __ -__.______ " - _ . - - UN11 UNIT =' -- N0. C(INTRAC T. • ---- ----.. . - - -- __ -_ r'tnlf:l. QUA NIify AMOUNT • SANITARY SEWER --- ---_Quantity. Total 1 Clear & Grub R/W L.S. ' X1250.00 1.250.00 2 12" PVC 12'-14' deep L.F. .. / o2ypiQ' 16.00 526 8,416.00 3 12" PVC 14' - 16' deep L.F. 17.00 2311 ___ 5/5- ����4 3,978.00 b 10" PVC 10'-12- deep L 'F: � �7 *09.oc 14.00 8�� 1,204.00 8D / ! Zaoc 5 10" PVC 12'- ' deep L.F. 15.00 311' 4,680.00 1 14 6 10" PVC 14'-16' deep L.F. _____.5 `t9J.o. - 16.00 31�. 4,992.00 302 4' 832,oc 7 3" DIP Cl. 52 0'-8' deep L.F. 14.20 170 2,414.00 . Z fso 3q, � � � oc 8 8" DIP Cl. 52 8'-10' deep L.F. 15.00 3G- 1 559 8 9 8" DIP Cl. 52 5.0'-12' 38 .00 _ � . �5�®c deep L.F.LF16.00 41 656.00 101.z l . / 9.3_G, Oc 8" PVC (stubs) L.F. 10.00 40 400.00 y-p 11 Std. M.H. v/casting O'-8' deep Ea. .. 675.00 6 4,050.00 6 12 Extra depth Manhole L.F. Ab�'o, 55.00 25 1,375.00 12,D 13 Connect to existing M.N. /j1� � L.S. 130.00 1 130.00 14 Hock Excavation . / 30,-00 C.Y. 13.25 3500 46,375.00 2 3G7 31r 3t°2. 75 15 Granular material for bedding & encasement Ton 2.00 1000 2,000.00 h.1':iJ'.L111r y VS'8.00 Tots Sfs wee 7 it, 0V-a 75 1 12" DIP Cl . 52 L.F. 12.15 21150 .29,767.00 ,i• 39. 2 ,29,767.00 2 6" DIP Cl. 52 L.F. 15.00 30 � 3R Z ��,G3G Zg 450.00 _ 3sZ 3 Cast Iron Fittings lbs. •�,�g, 00 1.00 2300 2,300.00 4 12" Gate valve & Box Ea. 3305- 330�;o,v 635.00 6 3,810.00 5 6" Gate valve & Box Ea. 280.00 ., ,3.��0° 40 560.00 2 ®° 6 Std. Hydrant u/6" C.V. & Box Ea. 975.00 7 insulation Board (2") 4+875.00 Jr �$,�� S.F.s .65 3;, 20.80 _ 32 8 Connect to existing L.S. -.-.'��4s® 250.00 .1 250.00 9 Rock Excavation - / 2.5_741444c C.Y. 13.25 1500 19.875.00 17`:.5" 1 g y`. 7.37 , 10 Granular Material for bedding and encasement Ton 2.00 1000 2,000.00 2 99,.E 5-974. Too/ 0, ,,,.,.v:! - 62, .062I • *5 PROPOSAL SCHEDULE e - ' COUNTY D 16 Utiliti �— ' �� PROJECT NAME _-_ OWNER _ t I`dewman___CnnstrL;cta.en TYPE_ OF WORK --- - - -- -�_ 1'irOJ. NO. AP-4_______7_ SHEET 2 OF 2 ITEh1 - - CONTRACT I TEM UNIT UNIT CONTRACT ---'� - N0. - ['RIO. QUANTI1Y AMOUNI _______.-. RESTORATION 1 Aggregate Base Class V (2211) Ton $ 6.25 200 $ 1,250.00 //8.55" 7i?-0. 93 2 Aggregate shouldering & drives Class II (2221) Ton 6.2`, .10') _ 625.00 - -o- 3 Bituminous Base Course (2331) Mixture incl. bituminous material Ton 45.00 6o 2,700.00 .70, 63 9ZS, 3,5- 4 Bituminous Wearing Course (2341) Mixture incl. bit. material Ton 45.00 41 1,800.00 5 Bituminous material for tack coat Gal. 1.1.0 2.) 22.00 /O //, 00 6 4" Concrete sidewalk (2521) w/4" granular base S.F. 2.75 l01 2(5.00 iso g/2. 50 7 Concrete Curb & Gutter (2531) Design B624 L.F. 13.00 50 650.00 8 _ Sodding 5 6,2 �O(�,_00 S.Y. 1.75 500) 875.00 -- -- 9 Seeding Ac. 2000.00 2.5 _''D'- 5,000.00 -- _0- To+c' 1 35 /'/, 53 7.021 5.,+,,, -• ewe,- 7iiottis,95 To�.rl w 'er✓M4' i (,2102/ .itg - To1a!_Re4 oYI-l-,'o,, _.3,5/7.53 **ha/ /3 3 )51a 7,73 ?ci MEMORANDUM TO John K. Anderson City Administrator , FROM : H. R. Spurrier 41"1- r-,City Enginee •am- $ ik SUBJECT: Levee Drive Extension DATE November 10, 1983 Introduction: Attached is the Certificate of Completion for Levee Drive Extension, Contract No. 1982-3. Background: All of the work for this project has been completed in accordance with the contract and final payment should be made to F. F. Jedlicki , Inc. , 14203 West 52nd Street, Eden Prairie, MN 55344 Action Requested: Motion to accept the Certificate of Completion and approve final payment in the amount of $3,285.73 to F. F. Jedlicki , Inc. , 14203 West 52nd Street, Eden Prairie, MN 55344. HRS/jvm Attachment CERTIFICATE OF COMPLETION CONTRACT NO. : 1982-3 DATE : November 3 , 1983 PROJECT DESCRIPTION: Levee Drive Extension CONTRACTOR: F.F. Jedlicki , Inc . 14203 W. 52nd Street Eden Prairie , MN 55344 ORIGINAL CONTRACT AMOUNT $ 59 ,923 . 00 QUANTITY CHANGE AMOUNT $ - 1 , 606 . 10 CHANGE ORDER NO, 1 THRU NO, 4 AMOUNT , , $ 9 , 959 . 80 FINAL CONTRACT AMOUNT t 65 , 714. 62 LESS PREVIOUS PAYMENTS $ 62 ,428 . 89 FINAL PAYMENT $ 3 , 285 . 73 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council , I, therefore, recommend above specified final payment be made to the above named Con actor, Profe siv,nil E • neer • '5' ,._. ....................... ... ..... ,..__ _..._._ .. _... _._ .... 1 SEMI-FINAL C - PARTIAL ESTIMATE VOUCHER Contract No. 1982-3 Partial Estimate Voucher No. 5 Period Ending: Oct . 31 , 1983 TO: Contractor F.F. Jedlicki Inc . Address 14203 W. 52nd St . , Eden Prairie, MN 55344 Project Description Levee Drive Extension 1. Original Contract Amount $ 59 , 923 .00 2. Change Order No. 1 Thru No. 4 $ 9 . 959 . 80 3. Total Funds Encumbered $ 69,882 . 80 h. Value of Work Completed $ 65 , 714. 62 Value of Work Remaining 5. 5 Percent Retainage $ 3,285 . 73_____ $ -0- 6. Previous Payments $ _ 61,556 . 79 Percent Complete 7. Deductions. or Charges $ -0- 100% 8. Total $ 64,842 . 52 Payment Due (Line k - Line 8) 872 . 10 CERT'IEICATE Ur' 1 AYMI NT (I, We) hereby agree that the quantity and value of work shown herein is a fair estimate of the work completed to date. CONTRACTOR: c. c• e e,V.c)(, BY: TITLE: DATE: \\`'�\ APrr.VED - CITY OF SHAKOPEE • City Et eer D to ii istrator D e Finance Director Date • w •.J a, rn .1. w N r✓ Lip ° �3�p ►r t-+ u.„...., O A X � � C, a s: p C7 1 ,..1- E: �1 to ;v : . ,., O Cl 0 b .1:1 • M O 1 w ar •x- f.. tri C�l7' R7 rD w a re a X' C H a - - g g m .n - n 0 Y, 3 rt rt (D CD CD O fD b (D 9I `3 t-+ rt O '0 Cl, H 0 O r• ) a a n () l7 _Q. M(D C rn N• 0 r• CLC 0 X 'b a HI (D 8 ''CU Rai ? n 0L 0 CO HH. U) C C C 7 P It O n p n rr t✓ W r{ rt M a .l n R'+ rD > o n r, /•, m h ro 'CI n r• • rt 1✓ a s .-r COt+ C] C a rt 0 ~ F (D R.`C to = = wit r C ~ rt ,� r• (7 — no- c n c r C �+' i ►z' x '.� t� 1 CrCD 2r, 0 aW 0cr o a) Lo co0 Ov� p p u1 r H O u, w (DO , . rDa . rt 1- ?� y N X (D 't7 o a Cf) 0 h (D (D tY 0 .. •• N rr n • , ., r H . 1-� rt IAr)n 0 'a 0 o 3 ~ r a w •a . 1-3 N., w� � ro y ~ rt "'Jro c c0 i� E o rD t✓ (n x r.r • 0 v pj b 0 rD - . P �O 0 2"VI ai C rt N NH. CO U CO N (D c) H O d� W w wCR 0 i••••1 'b Y r' r� O r-• ._ U) --.1 (D n O u til .C' C) [l aon 0 C" (n n 0 war r r r r H o •ny n n C o• • O O ],y '< *] K K K TJ '�7 *J • • t W 0 O• N p ln O O v 0 , .o .0 ti C I✓ o 0 0 w p 1 U) (n N to p vt to N '.r rn tD ON o O O V p 0 O O p o In G Li N .n r..) Cr) N N (,,I Q co O O In 0 0 0 0 0 O C O O 0 0 G O O O O 0 O O a W ' n0 (D .. o r` O, t-+ ,- A N 1-r l0 N 1-+ F-+ Q In Q J Ul N --I0 w W 4.. In .A LI CJ w0 • '_] O O N t i vi O to In O to O O O t. a ...• On r► Cl -< M 1.J1 1-, to —, , N H. I t- In N N N r J v,in C! '1 n 1-' .tom r+ O n a x t' 0 N O t w s N w ;' N r� w ,t > •► r. 0 0 0 W 0 �' O O H Lrl `D �1 h-• (s N r-• XI Q', x, �A 0 rt 0 0 W l 1 O O In O O O LT, N NJ In 0 N Ch (n CO r 0 O • rt O N 0 • O to O O lJ, to 6) O O W O C O W 0 o 0 0 O 0 0 0 0 0 o 000 0 0 0 0 0 0 O O C O O 0 0 O O ^i O O O O '�* CD O O O O O O O CD 0 V 1-1 C a 1- r 1 a t I r r 1 r r 1 r r 1 Cl H. O O O O a a 1 t a a In 1 I I 3 h I0 a0 000 a a a a p 0 0 0 0 0 0 0 0 0 0 W O O O r•r ? 0' '0 to (D to 'S w > n• Q R1 O Q. t' .V)+ O (p I I 1 1 ( r , 1 1 r 1 1 t ( 1 1 , 1 w t r t C g I I O O O 0 0 00 0O O 0 0 0 0 0 0 0 0 0 0 t-' O O O p 1 r 1 , r 1 1 r 1 1 00 1 a a .. . CJ 0 . • o V1 M p ? Z 1-, 1 .4g O • r+ ; � . rn � 0N co A Ln V A O .-• 00 CO 1•+ r-. COot • O r, N t-' O O O r cr. co N to VI .o to w V .o w w ON O. 3 .. 0o N o .. W C' •Q` N r•► .. C Q- 1) Dn�I n I 1-, W N Co N V 1-+ 4, 1--, 4- W N N W . N u -..1 0071) p.'' OO p. W Cr,O• Cr,O• M+ N v .p V 1-- V 1-) V:, •P'• A •D co tr r' OpM 0 O O W O Co O- In O OD .O p 0 N N N .O V r to 0 V .D N O O In In O V, Q` is •D co O 00 00 J C) Co O O O u- O 0 O O O 1-•+ O O o 0 0 o 0 0 W 0% ,.‘, O O 0 0 r+ O 000 0 000 00 0000000000\ 0 0 0 0 CiR) Monday 1 . Senior High Rise - 6 . 5 hours - thorough cleaning 1 cleaning room, 1 pantry, 1 office , 1 kitchen, 1 storage room, 2 bathrooms , 1 dining hall , 1 entry, 8 large windows , 5 small win- dows , 2 glass doors , 2 large mirrors , II large tables , 58 chairs , double size commercial stove top, 2 ovens 1 dishwasher, 1 freezer, l refrigerator, 8 sinks , 4 built-in cupboard areas , 3 preparation table areas , 1 desk, stainless steel counters , air conditioner 4 venetian blinds . Vacuum carpeting and throw rugs , scrub kitchen floor and 2 bathroom floors , wax kitchen floor, wash and wipe all doors and knobs , dust desk, clean 2 farrets and 2 sinks, tiTT paper towel dispensers, ill soap dispensers , fill toilet paper dispensers , clean telephone, clean carpet spots , empty ashtrays , empty paper containers , clean vacuum cleaner, clean mop and equipment , carry trash outside , clean exhaust vent above stove (volunteers ) , clean stove to? and 7-ovens (cook) , wash out 2 garbage cans inbldg. and 3 outside Tvolunteers ) , wash out _gg ar �ae_ c_an-receptacle un (voTtecrs) , delime di ti tw s� her (volunteers) , de-lime drinking fountain, delime toilets, Int and clean heavy black rubber floor mat in kitchen, clean wall spatters (volunteers ) , clean front entry and outside kitchen entry (volunteers ) and water plants . Monday 2 . Police Station - 3. 5 hours - once over lightly cleaning dust all desk areas and rooms , files , ashtrays , empty paper, etc . clean, sweep, and mop summer clean sweep and mop ( summer only) reception area , vacuum-both entries and mop 2 entries(1summer only) , 2 bathrooms and 1 office floor, scrub off tar, vacuum reception area and hack hallway and all room a } TTT ways that are carpeted and all entry rugs (4 ) . Clean entire kitchen area , stove top, oven, refrigerator, table and chairs,coffee dispenser and table cupboards , sinks , dishes . Sweep and mop kitchen floor, (scrub Thursday and wax) , mop, (scrub Thursday and wax) , back hallway, 3 interrogation rooms , clean S toilets , 2 urinals, 4 sinks,paper conta�.»crs , filT paper dispensers , hand towels , toilet paper in 4 bathrooms , sweep and mop 1 bathroom and locker area (monthly) , delime all 5 toilets and 2 urinals , clean vacuum cleaner, clean mops and equipment , carry paper trash outside, clean telephones, wipe vinyl pads under_desks (Thurs. only) , wash and delime shower Thurs. , wash spots on waITs, wash-baseboard moldings ( spiders and webs) -� -- --�`--� MEMO TO: John K. Anderson, City Administrator 9 FROM: Judith S . Cox , City Clerk RE: Application for On Sale and Sunday Liquor License by Capone ' s Food Shops , Inc . DATE: November 10 , 1983 Introduction I have received applications from Capone ' s Food Shops , Inc . for On Sale and Sunday Liquor Licenses . Background The applications are both in order. Because a liquor licanse has been issued to this location, in the past , compliance with the minimum $200 ,000 investment , for an initial liquor license , is not required; although Mr. Capone did indicate that he does meet the requirement . The Police Chief recommends issuing the licenses , see attached memo. The City has already issued the seven liquor licenses our population will allow. This license will utilize one of the additional two licenses the voters approved on the ballot a couple of years ago. I have been talking with another party who appears to be serious about applying for a license in the near future . If he does so, his will be the last license available until 1990 when a new census is conducted and we reach 10 ,000 officially or additional licenses are authorized by the voters . Alternatives a. Approve . b. Deny - no reason available to base a denial on. Recommendation Staff recommends approval . Action Requested Approve the applications and grant an On Sale Liquor License and a Sunday Liquor License to Capone ' s Food Shops , Inc . , Capone ' s Chicago Style Restaurant , Minnesota Valley Mall . JSC/jms f ,_ - ?/1 ,t- �" `► y, City of Shakopee C 7 5t N Eo p •F f ` POLICE DEPARTMENT . jj V i 476 South Gorman Street ;t t,, ;• 1'z i ;)7 ) ,___9--_,/i # , ! SHAKOPEE, MINNESOTA 55379 `" `',..;'• 1 " \' G.�A,-, Tel. 445-6666 yes �a \\d 55379 7 ' TO: Mayor, Council Members FROM: Tom Brownell , Chief of Police SUBJECT: On Sale Liquor License - Capone' s DATE: November 8 , 1983 INTRODUCTION Gary L. Capone, Presidence, Capone ' s Food Shop, Inc . , has made application for an On Sale Liquor License, Capone' s Chicago Style Restaurant, Minnesota Valley Mall . BACKGROUND Capone' s Food Shops, Inc . , is currently licensed to sell 3 . 2 beer and wine. Prior to receiving a wine license on November 20, 1983, the police department conducted a background investigation which resulted in a favorable recommendation. RECOMMENDATION I recommend issuing an On Sale Liquor License to Capone' s Food Shops, Inc . go �SEZVE 'Jo totect MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Raffle License for League of Women Voters of Shakopee DATE: November 10, 1983 Introduction I have received an application from the League of Women Voters of Shakopee for a gambling license . Background The League is planning a raffle and thus is required to obtain a gambling license , according to state statutes . They plan on con- ducting the raffle at Friendship Manor and have entered into a lease with them for the use of one of their rooms . The League is also requesting that Council waive the requirement that the manager have a $10 ,000 fidelity bond conditioned on the faithful performance of her duties . Alternatives 1 . Approve application and grant a license . 2 . Deny granting a license. 3 . Waive bond. 4 . Require bond . Recommendation Staff recommends alternatives No. 1 and 3. Action Requested Approve the application and grant a raffle license to the League of Women Voters of Shakopee at Friendship Manor Nursing Home , 1340 West 3rd Avenue, and waive the $10,000 fidelity bond require- ment . JSC/jms SQL 1-DG e-s= 04 9X2 MEMORANDUM TO John K. Anderson City Administrator FROM H. R. Spurrier City Engineer ' SUBJECT: Shakopee Horse Racetrack DATE November 10, 1983 Introduction: Barton-Aschman, a consulting firm for the Shakopee Horse Racing Track has prepared an Environmental Assessment Worksheet (EAW) for the Shakopee site. The purpose of the EAW is to determine whether it is necessary to prepare an Environmental Impact Statement (EIS). Background: The Environmental Assessment Worksheet for the Shakopee site concludes that an EIS will be necessary. Because of the logistics and Veteran's Day, Barton- Aschmann was unable to get a copy of the EAW to staff Thursday afternoon so the EAW could not be sent to Council . A copy of the EAW has been sent to the City and will be available for any interested Councilmember Monday. Since the EAW concludes that an EIS is necessary, it triggers a series of notices and hearings required by the applicant. Therefore, it is important that the City approve the EAW November 15th, so that the EIS preparation process may begin. Bruce Malkerson, Attorney for the Shakopee Horse Racing Track, will send a letter to Councilmembers detailing the schedule problems and explaining the timetable they will have to follow in order to complete the EIS. The action recommended is to approve the Environmental Assessment Worksheet for the Shakopee site and forward the Environmental Assessment Worksheet to the appropriate State officials. Action Requested: A motion to approve the Environmental Assessment Worksheet prepared by Barton- Aschman for the Shakopee Horse racing track site. NOTE: Should it be necessary to approve the EAW by resolution, that resolution will be on the table. HRS/jvm I ✓ Y Y Y Y Y Y u u U u u u 1 $ W 1 1 I • •• • t9 • • • • • • VH 0 N • • 4 N a6.1 L 03 M I• V 0' I • P 0 O • M M 1 a f11 'p•p ✓ N 00 00 •' 0 O O J , d • 1.1 O, 2. 2r .p N N.44/0N..•••- N4 NO, OC W OG OCN N 10w3,10., **NI N I.. M J J J J M NI 444.44 wr w w w w'O w ...MP/1P MJ J 1 I , 1 1 , 1 / / 1 1 1 1 1 1 1 1 . 1 / C, 2. 1 1 I • r . 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VD M ..J b U) -0 O 00 "0 f-. 044 0 H LT-4• U T 0 � H ,--4 U 000000000000 0 0 0 0 0 0 00 O •A W W 0 1-4 6 .. .-a - •.r .-r --4 .-4 .-. r~ .-r •.-. .-. ... .-. ..-4 .-a .-. .-.4 ,--. ..i ..a 000000000000 0 0 0 0 0 0 00 0 Cl) t~ p4 3 �, .-a .-, .-. ....4 .-. ..4 .-4 ..r .-.a . ra .....1-I . . .....1 . . -i r.1 .--1 .-a .-4 .-4 .--r .-4 H Q1 QJ cp ar I I I 1 IU --a . . . . . . .-4 .-. .-1 .-. ..r ..-. .-.. -4 -4 -4 .-r -4 -4 to O ,.,.a 4fl ri .-r Q) 000000000000 00 00 CO 00 00 00 1,- r, .-. HO ,-• r, 00 00 0 L1. 00 vl 00 N r+ N --+ N N N N N 0 0 0 0 0 0 -40 0'. .--i c+l .-. M '.D .7 M '.0 v0 v0 '-0 7 0 0 0 0 0 O r..- 0 •-1 M • . • . • 00 - - N ''. ^' '.D N u'l 00 r\ 0 0 0 0 0 0 -40 -+ 0h Co al 00 N .--. N •--4 N N N N N O 0 O O O O - O O, ,•- ... M - M v0 7 M ,0 '-0 '.D '.D 7 0 0 0 0 0 0 1"-- 0 -4 H • $.+U 000000000000 "4 0 "4 0, M -4 .4 0 Wu [,... 1, 1,.. 0, 0, 1-, 0, 0, 0, 0-. 0-. 0-. N N M N N N "4 "4 --4 X 6 M M M M M M M M M M M M 0, ch 0t 0'. CN O'. -Zr r- N E Zr 7 7 7 .77 7 7 7 7 7 7 -Zr 7 7 7 7 -7 -7M 7 '> H .-d - ,, -4 .-1 . . . . . . .-1 .--1 .-1 .-1 .--1 r. .-1 .-1 ri to 0 p 000000000000 00 CO 00 00 00 00 N- N- .-. Z 4 0 Memo To: John K. Anderson, City Administrator /btt./ From: Gregg Voxland, Finance Director bY1,0-1A-)Resolution No. 2185 Date: November 10, 1983 Introduction & Background Mrs. Lebens called me on 11/7/83 and expressed the opinion that the City could not collect or certify on the tax roll for collection, special assessments in support of a bond issue that would be paid off before the assessments are collected. The City can collect the assessment in this type situation but would have to supplemental or reassess the parcels. This is based on information from the Ass't. City Attorney who has also previously checked with our Bond Attorney. In this case, the amount of assessments in question, $501 .72 over four parcels is not sufficient to justify the cost and the effort of supplemental assessing. In either case, to reassess or not, there is not a legal basis for collection assessment in 1984. Therefore passage of Resolution No. 2185 is in order. Alternatives 1. Adopt Resolution No. 2185 and reassess . 2. Adopt Resolution No. 2185 Recommendation Recommend alternative no. 2. Action Requested Pass Resolution No. 2185 CV:mmr RESOLUTION NO. 2185 A Resolution Abating Assessments for the 1967 Improvement Fund WHEREAS, the 1967 Improvement Fund bonds are scheduled to be paid off February 1 , 1984, WHEREAS, there are four parcels with special assessments due for collection in 1984 and thereafter in support of the 1967 Improvement Bonds. WHEREAS, these special assessments would not be collected in time to support payment of the bonds and a supplemental or reassessing of these parcels is judged to not be cost effective. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, that the below listed special assessments are hereby abated. Parcel Code 1983 balance 27-001-046-0 21 $ 341 .00 27-001-072-0 21 96.80 27-001-189-0 21 24.66 27-001-260-0 21 39.26 Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of November, 1983. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this _. day of , 1983. City Attorney ,t 1 MEMORANDUM TO John K. Anderson City Administrator FROM H. R. Spurrier ____— k purrier _ k City Engineerze- - - -- _ SUBJECT: Design Criteria and Stand d Specifications for Storm Sewer and Sanitary Sewer DATE November 10, 1983 Introduction: Attached is Resolution No. 2186 , A Resolution Adopting Design Criteria And Standard Specifications For Storm Sewer And Sanitary Sewer . This resolution is the resolution referenced in Ordinance No. 136 , of the Fourth Series , which provides for adoption of Design Criteria and Standard Specifications for Storm Sewers and Sanitary Sewers . Copies of the Design Criteria and Specifications are attached. There were two changes to the Sanitary Sewer Design Criteria. One corrected a scrivener ' s error ; the second , clarified connection details for manholes . The Storm Drainage Design Criteria has been reviewed and approved by Barr Engineering, by the Industrial Commercial Commission and the Planning Commission. The document is unchanged except for the addition of some of the design aids specified in the original document . These design aids will assure uniformity in the submittal of drainage information and will simplify the consultant ' s analysis . It is recommended that Council adopt Resolution No. 2186 , A Resolution Adopting Design Criteria and Standard Specifications For Storm Sewer And Sanitary Sewer . It is further recommended that upon adoption of Resolution No. 2186 , the City Engineer be directed to distribute copies of the Design Criteria and Standard Specifications to the consultants and builders working in Shakopee. Action Requested : 1 . Adopt Resolution No. 2186 , A Resolution Adopting Design Criteria and Standard Specifications for Storm Sewer and Sanitary Sewer . 2 . Direct staff to distribute copies of the Standard Specifications to consultants and builders working in Shakopee. HRS/jvm Attachment RESOLUTION NO. 2186 A RESOLUTION ADOPTING DESIGN CRITERIA AND STANDARD SPECIFICATIONS FOR STORM SEWERS AND SANITARY SEWERS WHEREAS, the Shakopee City Council adopted Ordinance No. 136, of the Fourth Series, amending Shakopee City Code and providing for the adoption and approval by resolution of standard specifications and design criteria for sanitary sewers and storm sewers; and WHEREAS, the Council has reviewed the proposed design criteria and specifications and being fully advised. BE IT THEREFORE RESOLVED BY THE SHAKOPEE CITY COUNCIL, that it hereby approves and adopts by reference the following design criteria and standard specifications consisting of the following subdivisions, all dated November, 1983 to-wit: 1. Storm Drainage Design and Technical Criteria. 2. Drawing Submittal Procedure. 3. Sanitary Sewer Design Criteria. 4. General Specifications 5. Supplemental Specifications to Standard Utilities Specifications for Sanitary Sewer and Storm Sewer Installation. BE IT FURTHER RESOLVED, that copies of the above standard specifications and design criteria shall be kept in the Office of the City Administrator and open for general reference at all reasonable times. BE IT FURTHER RESOLVED, that Resolution No. 1516 is hereby repealed in its entirety. BE IT FURTHER RESOLVED, that this resolution shall take effect and be in force from and after 1:00 A.M. , on the day of , 19 Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 1983. CITY OF SHAKOPEE Drawing Submittal Procedure Consulting engineers and developers seeking approval of civil engineering design and construction drawings are requested to follow the procedures outlined below. 1. Submit two legible prints (either blueline or blackline) of each sheet to the City of Shakopee Engineering Depart- ment for review. 2 . The time for review will be a minimum of fifteen (15) working days . When the set of plans submitted for review contains more than five sheets or more than one set of plans from the same consulting engineering firm or developer is in the Engineering Department for review at the same time , the time for review may be extended beyond fifteen (15) working days . 3 . The check print and routing sheet will be returned with any comments and necessary corrections noted. 4. The consulting engineering firm will make all the changes requested on its original drawing; and it will then submit a mylar sepia of its corrected original along with the original check print and routing sheet to the City Engineer for approval. 5. The check print and routing sheet must accompany the mylar sepia. If it does not, the mylar sepia will be treated as a print being submitted for review. 6. The time for approvals will normally be ten (10) days . This time may also be extended under conditions outlined in Item 2 . 7. Three prints of the approved mylar will be returned by mail to the consulting engineering firm or developer submitting plans for review. CITY OF SHAKOPEE GENERAL PLAN APPROVAL REQUIREMENTS AND DRAFTING STANDARDS 1. Vicinity Map Scale 1" = 2000' showing the location and names of major streets all within one mile of proposed sub- division, all streets in the proposed project, all proposed or non-existing future streets and all other streets in the vicinity of the proposed project. The project area shall be indicated by shading. 2 . Overall Plan On contour map , 2 ' contour interval , map scale 1" = 50' -200' (preferably on one standard size sheet) . 3 . Standard sheet All drawings shall be submitted on standard sheets at standard scale. A. Standard Sheet: 24" x 36" B. Standard Scale: Horizontal 1" = 50' Vertical 1" = 5 ' C. Larger scales may be required where necessary to clearly show details . 4. Plan Locate north arrow right-of-ways and width, street names , . utility lines and size , railroad track, ditches , easements and width, match lines and reference sheet numbers . All roadway improvements and utilities shall be tied to the centerline of City right-of-way, to the centerline of a City easement, to subdivision corners , to Government land corners or to Government land lines . Plan shall locate and describe additional information required under the standards for the particular improvement proposed . 5 . Profile Original ground (dashed) and proposed if different (solid) . Profile shall locate and describe additional information required under the standards for the particular improvement proposed. 6. Additional Sheets Use standard sheet with appropriate scale for details of anything not covered by City of Shakopee Standard Details or approved MN/DOT Standard Plates . More than one (1) sheet may be used if necessary. 7 . Bench Mark Description on each sheet, elevation, USGS 1929 datum, tie to City bench loop , description of City bench mark tied to. Example: BM = Bench Mark NW corner of concrete base around pillar at entrance to 122 E. 1st Avenue Elevation 745. 10 U.S .G.S . 1929 Datum Looped to C.O.S . BM #D3-2 Top of S .E. bolt in sign at Shakopee Motors at N.E. Corner of 1st Avenue and Fuller Street 1. 1: 8. Title Block Located in the lower right hand corner, including name of project, subdivision or planned building group or street , as applicable and type of utility or roadway. The name , address , zip , telephone of the Engineer . 9. Certification Certification signature and registration number of Professional Engineer on each sheet. 10. Required Notes These notes shall appear on the cover sheet. If no cover sheet, they shall be put on every sheet submitted for approval. a. All Street Construction shall conform to City of Shakopee Standards and dated ( .;^A) . b. All Sanitary Sewer Construction shall conform to City of Shakopee Standards & Specifications dated (****) . c . All Storm Sewer Construction shall conform to City of Shakopee Standards and Specifications dated (****) . d . All Water Distribution Construction shall conform to City of Shakopee Standards & Specifications dated (****) . e. Concrete shall not be placed until the forms have been inspected and a pour slip issued. Pour slips will not be issued unless the Contractor has at the job site a copy of the drawings bearing the signature of the City Engineer. f. Paving shall not start until a soil report is approved by the Engineer and subgrade compaction tests taken and approved. (****) Insert date of latest revision in this blank. 11. Approval Block This approval block will be required on every sheet submitted for approval . Water plans require both signatures , the City Engineer and Utilities Manager. Sanitary sewer , storm sewer plans and street and overlot grading plans require only the City Engineer signature. Reduce the height of the approval block accordingly. f J 1 APPROVED FOR ONE YEAR FROM THIS DATE M CITY ENGINEER DATE UTILITIES MANAGER DATE t 1.2 . Drafting Standards All final drawings submitted for approval and record shall meet the following minimum standards to facilitate microfilming: Drawings shall be 24" x 36" originals or reverse reading, 3 mil mylar sepia , clean, clear and free from objectionable background . Drawings shall meet current City of Shakopee drafting standards which are available from the Engineering Department and detailed herein. 13 . Lettering Letter size shall be not less than 0. 12 (No. 120 LeRoy template) . HAND LETTERING USED ON ENGINEERING DRAWINGS BE GREATER OR EQUALE TO A OR THE USE OF A LETTERING GUIDE WILL NUMBER 120 LETTERING GUIDE (.12INCHES). ALL LETTERING ACKGROUND OF THE VELLUM OR MUST BE IN SHARP CONTRAST WITH THE B MYLAR. LETTER SIZE AND CONTRAST IS MUNEDOOR MICROFILMING ENGINEER- ING DRAWINGS FOR RECORDS AND SECURITY S. TH/5 /6 FREE HAND LETTER//V EQUAL TO /20 411/DE(l2') TI-1166 FREE NAND LET TERIN4 EQUAL TO 200 U/DE (20") CITY OF SHAKOPEE SANITARY SEWER DESIGN CRITERIA 1 . Additional Approval Requirements and Drafting Standards A. Vicinity Map Each sheet shall have an overall drawing of the development (except when waived) at a scale no larger than 1" - 1000' showing the location of public sanitary sewer mains on that sheet in relation to the total development. B. Overall Plan The overall plan of the study area shall have the following information: * Location of City or USGS Bench Marks. All bench mark elevations shall be USGS 1929 Datum • Property lines and easement lines • Streets and street names * Existing water facilities including size , type and location • Proposed piping, including any appurtenances , plainly labeled • A master water plan shall be submitted for each planned development or other major development prior to approval of any portion of the water system. C . Plan The following additional elements shall be shown on sanitary sewer plans: * Pipes with size, type and structural class of pipe , including ASTM or AWWA specification designation. • Special structures or details as required. • Bedding Requirements 2 . General. All sanitary sewer plans shall be checked for conformance with the minimum design criteria specified herein prior to approval for construction. No sanitary sewer construction shall commence unless the contractor has in his possession an approved set of plans . All additions to the City of Shakopee sanitary sewer system shall be designed in accordance with the criteria approved by the City. All sanitary sewer systems shall be designed in accordance with the criteria established by the Metropolitan Waste Control Commission and the Minnesota Polution Control Agency, except as modified herein. There shall be no vertical or horizontal curves in sanitary sewers . 3 . Main Size The minimum diameter for public sanitary sewer mains shall be a nominal 8-inch diameter. The actual size of sanitary sewer main shall be determined in accordance with the criteria established in Table 1 - Design Flow Parameters, with Table 2 - Peak Flow Factors , and with Table 3 - Minimum Permissible Grade . Sanitary Sewer design must account for the study area and all areas outside the study area which would naturally drain through the study area . Natural drainage areas will be established by using the Comprehensive Sewer Plan and Comprehensive Drainage Plan adopted by the City. In no case shall the design velocity be less than 2 .2 feet per second nor more than 10.0 feet per second as computed by Mannings formula for flow in open channels . Manning "n" shall be 0.013 for purposes of design. TABLE 1 DESIGN FLOW PERAMETERS LAND USE DESIGN FLOW (Gallons per day per acre)* AG 5 ,000 R-1 3 ,000 R-2 2 ,000 R-3 3 ,000 R-4 6,000 B-1 5 ,000 B-2 5,000 I-1 5 ,000 1-2 ** * Any exceptions shall be approved by the City Engineer ** Minimum 5 ,000 with approval of City Engineer TABLE 2 PEAK FLOW FACTORS Average Daily Average Daily Flow (cfs) Peak Factor* Flow (cfs) Peak Factor* 0.00 - 0 . 1.7 4 . 0 §2 .94- 3 . 55 2 .8 0. 18 - 0.28 3.9 53 . 56-4.48 2 . 7 0.29 - 0. 36 3.8 4.49-5 .41 2.6 0.37 - 0.45 3. 7 5.42-6 .49 2 . 5 0.46 - 0.61 3.6 6 . 50-7 .88 2.4 0.62 - 0.76 3.5 7 .89-9 .89 2. 3 0.77 - 1 .05 3.4 9.90-12 . 37 2.2 1 .06 - 1 .23 3.3 12 . 38-16.08 2 .1 1 .24 - 1 . 54 3 .2 16.09-20.88 2 .0 1 .55 - 1 .85 3.1 20. 89-27 .84 1 . 9 1 . 86 - 2 .31 3.0 27.85-45 .99 1 .8 2 .32 - 2.93 2.9 46.00 and over 1 .7 * Any exceptions shall be approved by the City Engineer DISCHARGE = AREA X DESIGN FLOW X PEAK FACTOR §Revised November 1983 TABLE 3 MINIMUM PERMISSIBLE GRADE Nominal Pipe Minimum Grade Nominal Pipe Minimum Grade Diameter (inches) (percent)* Diameter (percent)* 4 0.8 18 0.14 0.112 524 0.093 6 0.6 0.40 27 0.080 8 0. 30 30 0.069 10 0.24 33 0.061 152 15 0. 17 36 0.054 * Any exceptions shall be approved by the City Engineer 4. Manholes Manholes shall accommodate hydraulic expansion and contraction losses; by providing in addition to design slope a drop of 0.20 feet on runs Sand a drop of 0. 30 feet on branches or bends . Where different pipe § sizes are used , match the top of pipe, if that provides a greater drop. § No exception shall be permitted without prior approval . The manhole spacing for sanitary sewers shall be as follows : Pipe Size Maximum Distance 8" - 15" 400' 18" - 30" 500' Larger than 30" 600' 5 . Lift Stations The use of public sewage lift stations shall not be permitted where gravity service may be available. Any area which is not proposed for gravity service may install a public lift station. The lift station shall be a three (3) pump system with an auxiliary power system. Private lift stations may be installed if approved by the City . 6 . Overall Plan An overall plan of the study area, including all areas outside of the study area which would naturally drain through the study area shall be submitted. The overall plan shall have the following information: A. Location and elevation of City or USGS Bench Marks. All bench mark elevations shall be USGS Datum. B. Property lines. C. Streets and street names. 4Revised November 1983. D. Existing sanitary sewer facilities including size, slope , location and hydraulic capacity. All pertinent information regarding which trunk lines will ultimately receive the wastewater collected by this system. E. Proposed piping including manholes and appurtenances plainly labeled. F. Proposed outfall point (or points) for wastewater from the study area. G. Estimated average quantity of wastewater generated outside of study area. The City Zoning map shall be the basis for determining the character of undeveloped land outside the study area. H. Proposed easements for areas outside the study area which would naturally drain through the study area. I. Proposed minimum, maximum and average design flows at all junction manholes. (Manholes where branches have peak flows in excess of 3 CFS) . STORM DRAINAGE DESIGN and TECHNICAL CRITERIA I hereby certify that this plan,specification,or report was prepared by me • under my direct supervision and that I am a duly Registered Professional Engineer 'rider the I is ,- tale. of Minnesota. r'- Date aJ�'` J aetistraiion No. 13589 V Adopted November, 1983 STORM DRAINAGE DESIGN and TECHNICAL CRITERIA SECTION 1.00 CHECK LIST FOR STORM DRAINAGE PLANS AND CONSTRUCTION PLANS AND DRAINAGE REPORTS: 1.01 GENERAL. This document sets forth the minimum design and technical criteria and specifications for the analysis and design of drainage systems. All subdivision plats, planned building groups, or any other proposed construction submitted for approval shall include adequate storm drainage analysis and appropriate drainage system design before approval of any phase of construction will be made by the City Engineer. Such analysis and design shall conform to the criteria set forth herein. All storm drainage plans shall be checked for conformance with the minimum design criteria set forth in these specifications prior to approval. Prior to submission of the final plans, one complete sets of prints shall be submitted for review and comments. One set will be returned if changes are required or recommended. A complete set of original prints shall then be submitted for final approval. Sepias will then be made from the original drawings and approval signatures made on the mylar sepias. The approved mylar sepias shall be kept on file in the office of the City Engineer and three complete sets of approved prints, along with the original drawings submitted, will be returned. 1.02 PLAN DETAILS. All drawings shall be 24" x 36" size. The following details shall be shown on each and every page of all drawings. 1.02.1 General. The general information and general notes shall be placed on the plan sheet. a. Title Block (lower right hand corner) b. North arrow c. Scale 1" = 5 ' vertical, 1" = 50 ' horizontal (Plan and Profile) 1" = 100 ' or 1" = 200 ' overall plan view d. Date and revisions e. Name of Professional Engineer or firm, mailing address and current telephone number. f. Professional Engineer 's Seal and Signature g. Statement: "All work shall be constructed in accordance with City of Shakopee Standard Specifications". 1 h. Title block: Approved City Engineer Date 1.02.2 OVERALL DRAINAGE PLANS. An overall drainage plan of the study area, including all areas outside of the study area which contribute runoff to the study area and all downstream areas which will be effected by runoff from the study area, must be submitted. Drainage area plans shall be submitted in two separate phases showing the effects of the initial storm runoff and the major storm runoff and shall include the following information: a. Contours (2 foot contour interval proposed and existing) on USGS Datum. b. Location and elevations of City or USGS Bench Marks. All elevations shall be on USGS Datum. c. Property lines. d. Streets, names and grades. e. Existing drainage facilities and structures, including existing irrigation ditches, roadside ditches, drainage ways, gutter flow directions, culverts, etc. All pertinent information such as size, shape, slope, location, etc. , shall also be included to facilitate review and approval of drainage plans. f. Overall drainage area boundary and drainage subarea boundaries. g. Proposed type of curb and gutter (vertical or combination) and gutter flow directions, including cross pans. h. Proposed piping and open drainage ways, including proposed inlets, manholes, culverts and other appurtenances. i. Proposed outfall point for runoff from the study area. j. Routing and accumulative flows at various critical points for the initial storm runoff. 2 k. Routing and accumulative flows at various critical points for the major storm runoff. 1. Critical minimum finished floor elevations for protection from major storm runoff. 1.02.3 CONSTRUCTION PLANS AND DETAILS. Construction Plans and Details shall show the following information: a. Plan 1. North arrow 2. Property lines and ownership or subdivision information 3. Street names and easements with width dimensions 4. Existing utilities and structures, including: water gas telephone storm drains ditches sanitary sewers b. Profile 1. Vertical and horizontal grids with scales 2. Ground surface existing (dotted) and proposed (solid) 3. Existing utility lines where crossed 4. Bench marks (USGS Datum) 5. Elevations (USGS Datum) c. Proposed Construction 1. Pipes. Plan and profile showing the size, type and structural class of pipe, including ASTM Specifications, grades, inlet and outlet details, manhole details (station number and invert elevations) . 2. Open channels. A plan showing the stationing, profile, including water surface profiles, grades, typical cross section, lining details. 3. Special structures (manholes, culverts, head- walls, trash gates, etc.) . Plan, elevation and 3 water surface profiles, details of design and appurtenances. 4. Streets, curb and gutter. See Design Criteria and Standard Specifications for Construction and Reconstruction of Roadway. d. Overlot Grading Plan. A contour map of the subdivision which specifies the required finished elevation of all lot corners and any grade breaks along the lot lines. This may be a revision of the Overall Drainage Plan. 1;03 DRAINAGE REPORTS. Written drainage reports and studies on 81/2 " x 11" size paper shall be submitted along with the drainage plans. The information listed below, if not shown on the drawings, shall be included in the report. The use of the appropriate forms and design aids enclosed with these specifications is recommended. a. Runoff calculations and method of analysis for both the initial storm and major storm, submitted in tabular form. b. Open channel flow calculations. c. Storm sewer and storm inlet flow calculations for initial storm runoff and major storm runoff. d. Culvert design flow calculations for initial storm runoff and major storm runoff. e. Street capacities and flow calculations at critical street sections for initial storm runoff and major storm runoff. f. Summation of all design variables used and design assumptions made. g. Soil classification reports and depth of underground water table throughout the study area when detention or retention ponds are used. h. The boundary and designation of all tributary drainage areas and the area of each in acres. i. The designation and location of each design point referred to in the calculations. j. The reference source and a copy of all other nomographs or design aids used in the calculations if they are not included in these Specifications or in SCS TR-55. 1.04 PROCEDURE FOR APPROVAL OF DRAINAGE REPORTS 4 1.04.1 Preliminary Drainage Report: This report shall be approved by the City Engineer prior to Engineering approval of any Preliminary Plat or Preliminary P.U.D. The study will consist of calculations, comments and descriptions on 8 1/2" x 11" paper and an area map on one 24" x 36" drawing. Calculations shall include minor and major storm run-off calculations of all tributary areas to the development, all collection points within the development and all points discharging from the development. The 24" x 36" map shall be a topographic map of both the development and all areas tributary to the development less than 2000 acres. The map shall show the total acreage and total flow at all points noted in the calculations. In addition, the map shall show the proposed location of all drainage facilities to be located within the development and their relationship to any existing facilities in adjacent developments. Any scale from 1" = 50' to 1" = 1000 ' may be used to limit the drawing to one sheet. When approved, these drawings shall be signed by the City Engineer. This approval shall constitute a conceptual approval only. 1.04.2 Final Drainage Report: This study shall be submitted and approved in conjunction with construction drawings. A detailed check list is in Subsection 1. 03, above. The study shall include calculations on 8 1/2" x 11" paper and a drainage map of the development of 24" x 36" drawing. Calculations shall include runoff, retention, channel flow and any other calculations necessary for the design of the drainage system. The drainage map shall be prepared on the overlot grading plan for the development. It shall illustrate the drainage patterns in the development as well as the location of all drainage facilities within the development. The map shall also list the total flow and acreage tribuatary to all collection points within the development. When intersections serve as collector points, the flow in each curb line must be noted. This drawing may use scales from 1" = 50 ' to 1" = 200 ' , in order to limit the drawing to one sheet. When more than one sheet is used a scale of 1" = 200 ' shall be utilized. When approved, the final drainage report will be signed by the City Engineer and shall constitute a formal approval of the drainage plan. Any land disturbing activities must conform to this plan. Any modification made to approved plans must be made pursuant to current Design Criteria. SECTION 2.00 MINIMUM DESIGN CRITERIA: 2.01 ANALYSIS 5 2.01.1 ACCEPTABLE METHODS. Analysis and determination of the amount of flow at various points in the drainage system shall be made by approved systematic and comprehensive methods. The following methods shall be used to verify the adequacy of designs submitted for approval : a. Rational Method. b. Urban Hydrology for Small Watersheds Technical Release No. 55 published by Soil Conservation Service, U.S. Department of Argriculture. c. Statistical analysis conforming to the approved hydrograph procedure or criteria set forth herein. 2.01.2 CRITERIA FOR STORM-FLOW ANALYSIS. The following criteria shall be utilized in the analysis of the drainage system. a. Runoff analysis shall be based upon proposed land use, and shall take into consideration all contributing runoff from areas outside of the study area. The analysis of storm runoff from existing developed areas lying outside of the study area shall be based upon present land use and topographic features. All undeveloped land lying outside of the study area shall be considered as fully developed based upon the most probable anticipated future land use. Provided, however, that whenever the future land use of a specific undeveloped area cannot be accurately predicted, the average runoff coefficient to be used in said area shall not be less than 0.65 for the Rational Method runoff coefficient or an approved equivalent value for any other method. b. The probable future flow pattern in undeveloped areas shall be based on existing natural topographic features (existing slopes, drainage ways, etc. ) . c. Average land slopes in both developed and undeveloped area may be used in computing runoff. However, for areas in which drainage patterns and slopes are established, these shall be utilized. d. Flows and velocities which may occur at a design point when the upstream area is fully developed shall be considered. Drainage facilities shall be so designed such that increased flows and velocities will not cause erosion damage. e. Streets shall not be used as floodways for the initial storm runoff. The primary use of streets shall be for the conveyance of traffic. The computed amount of runoff in streets shall not exceed the requirements set forth in 6 Subsection 2.02.09 below. f. The use of on-site detention and natural drainage ways is recommended and encouraged whenever possible. The changing of natural drainage way locations will not be approved unless such change is shown to be without unreasonable hazard and liability, substantiated by thorough analysis and investigation. g. The planning and design of drainage systems shall be such that problems are not transferred from one location to another. Outfall points shall be designed in such a manner that will not create flooding hazards downstream. h. Flood plain information will be required on all preliminary and final drainage drawings, and shall include the area inundated by the major storm runoff. i. Where a master drainage plan for the City is available, the flow routing for both the initial storm and major storm runoff shall conform to said plan. Drainage easements conforming to the master plan will be required and shall be designated on all drainage drawings and subdivision plats. In areas where a master plan is not yet available and where subdivision platting and building is contemplated along natural drainage ways not yet developed upstream or downstream, drainage easements which will include the major storm runoff shall be required. These easements shall be shown on all drainage drawings and subdivision plats. j. Approval will not be made for any proposed building or construction of any type of structure including retaining walls, fences, etc. , or the placement of any type of fill material, which will encroach on any utility or drainage easement and impair surface or subsurface drainage from surrounding areas. 2.02 DESIGN STANDARDS 2.02.1 INITIAL AND MAJOR DESIGN STORM. Every urban area has two separate and distinct drainage systems, whether or not they are actually planned for and designed. One is the inital system corresponding to the initial (or ordinary) storm recurring regularly. The other is the major system corresponding to the major (or extraordinary storm) which has a 1 percent chance of recurrance. Since the effects and routing of storm waters for the major storm may not be the same as for the initial storm, all storm drainage plans submitted for approval shall be submitted in detail in two separate phases. One indicating the effects of the initial storm and the other showing the effects of the major storm. 7 a. Initial Storm Provisions. The initial storm drainage system shall be so designed as to provide protection against regularly recurring damage, to reduce street maintenance costs, to provide an orderly urban drainage system and to provide convenience to the urban residents. Storm sewer systems consisting of under- ground piping, natural drainage ways and other required appurtenances shall be considered as a part of the initial storm drainage system. b. Major Storm Provisions. The major storm drainage system shall be so designed as not to cause major property damage or loss of life from storm runoff expected from the major storm. The affects of the major storm on the initial drainage system shall be noted. 2.02.2 DESIGN STORM FREQUENCIES. The initial and major design storms shall not be less than the following return period frequencies: TABLE 2-1 DESIGN STORM FREQUENCIES DESIGN STORM RETURN PERIOD Land Use Inital Storm Major Storm Residential 2 Year 100 Year Planned Building Group (Residential) 2 Year 100 Year (Business) 5 Year 100 Year Public Building Area 5 Year 100 Year High Value General, Commercial and Business Areas 5 Year 100 Year Parks, Greenbelts, etc. 2 Year 100 Year Open Channels & Drainage Way - 100 Year Detention and Retention Ponds - 100 Year 2.02.3 RAINFALL INTENSITIES. The rainfall intensities to be used in the computation of runoff shall be obtained from the Intensity - Duration - Frequency Curves for Shakopee, Minnesota. 2.02.4 RUNOFF COMPUTATION. Total storm water runoff shall be computed in accordance with the criteria set forth in Subsection 2.01 above. Runoff computations for both the initial storm and the major storm shall be submitted with the proposed storm drainage plan. Computations shall be submitted on forms similar to those included in these specifications. The Rational Method shall not be used to compute storm runoff for areas in excess of 200 acres or for complex drainage basins. 8 Complex drainage basins or drainage basins with more than 200 acres shall be analyzed by using TR. 55 or by using an approved hydrograph method. 2.02.5 RUNOFF COEFFICIENTS a. Rational Method Runoff Coefficients by Land Use. The runoff coefficient (C) to be used in conjunction with the Rational Method shall not be less than those listed in the following table: TABLE 2-2 RUNOFF COEFFICIENTS (RATIONAL METHOD) Area Description Runoff Coeff. (C) Business: Downtown Areas 0.95 Neighborhood Areas 0.70 Residential : Single-family Areas 0.50 Multi-units (detached) 0.60 Multi-units (attached) 0.75 Residential (1/2 acre lots or larger) 0.40 Apartment Dwelling Areas 0.70 Industrial: Light Areas 0.80 Heavy Areas 0.90 Parks, Cemeteries 0.25 Playgrounds: Paved 0.95 Grass 0.35 Gravel 0.60 Railroad Yard Areas 0.40 Undeveloped Areas: Permanent Unimproved Areas, Greenbelts, etc. 0.20 Temporary Unimproved Areas which can be considered as fully developed in the future 0.65 b. Rational Method Runoff Coefficients for Composite Analysis. As an alternate to the above coefficients or for areas not specifically listed above (Planned Building Groups, Shopping Centers, Trailer Parks, etc. ) a composite runoff coefficient based on the percentage of the different types of surfaces involved shall be used. Coefficients with respect to surface type shall not be less than those listed in the following table: 9 TABLE 2-3 RUNOFF COEFFICIENTS FOR COMPOSITE ANALYSIS (RATIONAL METHOD) Surface Type Runoff Coeff. (C) Streets: Asphalt 0 . 95 Concrete 0.95 Drives and Walks Paved 0. 85 Gravel 0.60 Roofs 0. 95 Lawns, Sandy Soil : Flat 2% 0.10 Average 2% - 7% 0.15 Steep 7% 0.20 Lawns, Heavy Soil : Flat 2% 0. 20 Average 2% - 7% 0.25 Steep 7% 0. 35 The composite runoff coefficient (Cc) shall be calculated using : J 2 Ci Ai Cc = 1=1 At where: Cc = composite runoff coefficient ci = individual runoff coefficient corresponding to the specific type of surface Ai = area of each different type of surfaces to be considered At = total drainage area involved for which the composite coefficient is applicable j = number of different types of surfaces to be considered It should be noted that the units Ai and At are immaterial as long as they are the same. The coefficients listed in Tables 2-2 and 2-3 are applicable only for storms of 2 to 10 year frequencies. Less frequent higher-intensity storms will require modification of the runoff coefficient to account for antecedent precipitation and the corresponding lessening amount of infiltration and other losses which have a direct affect on runoff. The Rational Method 10 Formula for use with major storms shall be modified by a frequency factor Cf so that the Rational Formula now becomes: Q = (CCf) IA CCf S 1. 0 where: Q = storm flow (cfs) I = rainfall intensity (in./hr. ) A = drainage area (acres) C = runoff coefficient obtained from Tables 2-2 or 2-3 Cf = frequency factor used to account for antecedent precipitation The values of Cf to be used shall not be less than those listed in Table 2-4. The product of C x Cf should not exceed 1.0. TABLE 2-4 FREQUENCY FACTORS (Cf FOR RATIONAL FORMULA) Design Storm Frequency Formula Return Period Cf 2 1 .0 5 1 .0 10 1. 0 25 1.1 50 1 .2 100 1. 25 2.02.6 OPEN CHANNELS. Except as modified herein, open channels shall be designed for the 100 year frequency storm and shall conform to the criteria set forth herein. The channel design shall also be analyzed with respect to initial storm runoff and its effect made known. Whenever practical, the channel should have slow flow characteristics, be wide and shallow, and be natural in its appearance and functioning. Channels should be designed in such a manner that flows at the critical depth and supercritical flows are avoided. Channel capacities should be computed from Manning 's Formula for uniform flow. The channel cross section may be almost any type suitable to the location. However, the limitations for design for the major storm and initial storm design flows shall include: 11 a. Side Slopes. Side slopes shall be as flat as practical. Side slopes of 4: 1 shall be considered a normal minimum. Under special conditions approved by the City Engineer , slopes of 3:1 or steeper may be utilized with paved channels. b. Depth. The maximum design depth of flow for the major storm should be limited to 3. 5 feet, although depths of 4. 0 feet may be acceptable where good channel maintenance may be expected and durations of peak flows are short. The design depth of flow for the initial storm runoff should not be less than 1. 0 feet. Critical depths shall be investigated for both the major and initial storm runoffs and these values made known. c. Freeboard. Except where localized overflow in certain areas is desirable for additional ponding benefits or other reasons, the minimum allowable free- board shall be 2.0 feet. d. Bottom Width. Normally the bottom width should be at least 6 to 8 times the depth of flow. Minimum acceptable bottom width is normally 10. 0 feet. e. Longitudinal Slope of Channel. Grass-lined chan- nels normally will have longitudinal slopes of 0. 2 to 0. 6 percent. Where the natural topography is steeper than desirable, drops may have to be utilized. f. Curvature. Generally, the center line curvature should not have a radius less than twice the design flow top width, but not less than 100 feet. g. Trickle Channels. Trickle channels or underdrain pipes to carry low flows will be requied for all urban grassed channels. The capacity of a trickle channel should be approximately 1. 0 percent of the major design flow. h. Design Velocity. Maximum velocities for the initial storm shall not cause erosion in unlined channels with vegitative cover. Maximum velocities for the major storm design runoff shall not exceed 7 . 5 feet per second for unlined channels. Design supercritical flow for unpaved channels shall not be permitted. i. Roughness Coefficient (n) . The values for Manning 's "n" shall not be less than those specified in Subsection 3.01.1 below. 12 j. Erosion. All channels shall be designed with the proper and adequate erosion control features. k. Water Surface Profile. A water surface profile for the major storm runoff shall be computed for all channels and clearly shown on the final drawings submitted for approval. Computations of the water surface profile should utilize standard backwater methods, taking into consideration all losses due to velocity changes, drops, bridge and culvert openings, and other obstructions. Computations shall be submitted with the final design plan. Whether or not the energy gradient line is shown on the final drawings is optional. 2.02.7 STORM SEWERS AND STORM INLETS. Except as sub- sequently modified, the design of storm sewers and storm inlets shall conform to the criteria set forth herein and to acceptable engineering practice. Storm sewers and inlets shall be of sufficient capacity to adequately carry the expected runoff from the initial design storm. The storm water system and subsequent storm inlets shall commence at all locations where the allowable street capacity is exceeded or wherever unacceptable ponding of water is likely to occur . a. Storm Sewers. 1. The minimum allowable pipe size to be used in storm sewers shall be 18 inches or 2. 40 square feet Arch Pipes, Horizontal or Eliptical Pipes and Vert- ical Eliptical Pipes will be allowed where design conditions dictate, provided however, the minimum cross-sectional areas shall not be less than those specified above. All storm sewer conduits shall be of sufficient structural strength to withstand a minimum H-20 design load. 2. The maximum allowable distance between manholes or other suitable appurtenances for cleanouts shall not exceed those listed in Table 2-5 below: TABLE 2-5 MAXIMUM ALLOWABLE MANHOLE SPACING Inside Diameter Maximum Allowable or Distance Between Minimum Head Room Manholes & Cleanouts 18" - 36" 400 ft. 36" - 60" 500 ft. 60" & Larger 750 ft. 13 3. The capacities of conduits shall be computed using Manning 's Formula or appropriate flow nomographs. The value of the roughness coefficient (n) to be used shall not be less than those specified in Subsection 3. 01. 1 below. The average full-flow velocity in conduits shall not be less than 2. 0 feet per second. b. Storm Inlets. Standard storm inlets shall be curb opening inlets conforming to City of Shakopee Standard Specifications. Combination curb and gutter inlets may be used only with prior approval of the City Engineer. The theoretical capacity and spacing of storm inlets will be analyzed using the criteria set forth herein and in accordance with approved empirical or theoretical analysis. The allowable capacity will be determined using the reduction factors listed in Table 2-6 below. These reduction factors compensate for debris plugging, pavement overlaying, variations in design assumptions or other factors which decrease inlet capacities. The size of outlet pipes from storm water linlets shall be based upon the theoretical capacity of the inlet, but shall not be less than 18 inches in diameter. TABLE 2-6 INLET REDUCTION FACTORS FOR INITIAL STORM Percentage of Allowable Theoretical Condition Inlet Type Capacity Allowed Sump Combination curb and gutter 65% Grade Combination curb and gutter 65% Sump Curb 100% Grade Curb 100% Computations for storm sewer design and storm inlet designs shall be submitted on forms similar to those included in these specifications for approval. Adequate details of the proposed storm sewer system, including plan and profile, details of inlets, manholes and other appurtenances shall be included in the overall drainage plan submitted for approval. 2.02.8 CULVERTS. Culvert capacities shall be at least equal to the capacities of culverts designed in accordance with the procedures outlined in the U.S. Department of Transportation Federal Highway Administration, Hydraulic Engineering Circulars No. 's 5 & 10. Culverts may be of any shape and construction as required by existing topographic features; provided, however, the size, shape, location and type of construction of culverts shall be subject to approval. 14 Culvert installations shall be designed with an emergency overflow for the major storm on all streets other than major arterials. Culverts under arterials shall have sufficient capacity to pass all of the runoff from the major storm. In determining the amount of emergency overflow required, the following capacity credits shall apply : TABLE 2-7 CAPACITY FOR STRUCTURES Capacity Credit % of Major Storm Cross-Sectional % of Full Flow Flow to be Area of Structure Capacity Considered as Overflow S 20 Sq. Ft. 0% 100% > 20 Sq. Ft. 80% 20% The appropriate amount of emergency overflow onto streets shall be taken into account when analyzing storm runoff and allowable street capacities for the major storm. The following design criteria shall be utilized for all culvert design: a. General. The culvert including inlet and outlet structures shall properly take care of water, bed-load and debris at all stages of flow. b. Inlets. Culvert inlets shall be designed to minimize entrance and friction losses. Inlets shall be provided with either flared-end sections or head walls with wing walls. Projecting ends will not be acceptable. For large structures, provisions shall be made to resist possible structural failure due to hydrostatic uplift forces. c. Outlets. Culvert outlets shall be designed to avoid sedimentation, undermining of the culvert, or erosion of the downstream channel. Outlets shall e provided with either flared-end sections or headwalls, with wing- walls. Projecting outlets will not be acceptable. Additional outlet control in the form of an energy dissapator, riprap, channel shaping or other measure may be required where excessive discharge velocities occur. d. Slopes. Culvert slopes should be such that neiter silting nore excessive velocities and scour occur. Generally, the minimum slope of culverts shall be limited to 0 . 50 percent. Other slopes may be used only with prior approval of the City Engineer. e. Headwater. Generally, the headwater to diameter ratios should not exceed those recommended below: 15 TABLE 2-8 RECOMMENDED MAXIMUM HW/D RATIOS Storm Frequency HW/D 10 Year and Less 1 . 0 100 Year 1 . 5 Excessive ponding of headwater above culvert entrances wil not be acceptable if such ponding appears likely to cause property or roadway damage, culvert clogging, saturation of fills, detrimental upstream deposits of debris, or inundate existing or future utilties and structures. f. Tailwater. The height of tailwater at the outlet shall be subject to the criteria set forth in Subsection 2. 02. 8 (e) above. g. Hydraulic Design. Culverts shall e analyzed to determine whether discharge is controlled by inlet or outlet conditions for both the initial storm discharge and the major storm discharge. The value of the roughness coefficient (n) used shall not be less than those specified in Subsection 3.01 . 1 below. Computa- tions for selected culvert sizes shall be submitted for approval on forms similar to those included in these specifications. b. Minimum Allowable Size. The required size of the culvert shall be based upon adequate hydraulic design analysis. In no case, however, will approval be made for round culverts with less than 36 inches inside diameter, or for arched or oval shaped culverts with span-rise dimensions less than 54 inches x 27 inches nominal, or for culverts of any other shape which have a cross-sectional area less than 6.4 square feet. i. Multiple Culvert Installation. Whwere physical conditions dictate, multiple culvert installations will be acceptable, subject to approval . Provided, however, the minimum size of any culvert to be used shall not be less than the requirements set forth in Subsection 2. 03. 9 (h) above. j. Structural Design. The structural design of culverts shall conform to those methods and criteria recommended by the manufacturer of a specific type of culvert for the specified embankment conditions. Where appropriate, the applicable provisions of Subsection 2.02.7 above shall also apply to the design of culverts. 2.02.9 STREET FLOW CAPACITIES. Except as modified herein, the criteria set forth in this criteria and acceptable 16 engineering practice will be used in analyzing and approving the adequacy of streets as a function of the drainage system. Both the initial storm runoff and major storm runoff must be considered and calculations showing such runoff at critical sections shall be submitted. The following criteria shall apply in the determination of allowable street flow capacities. a. Street Capacity for Initial Storms. Pavement encroachment of stormwater for the initial design storm shall not exceed the limitations set forth inn the following Table 2-10 : TABLE 2-10 ALLOWABLE PAVEMENT ENCROACHMENT AND DEPTH OF FLOW FOR INITIAL STORM RUNOFF Functional Classification Type Maximum Encroachment Local Urban No curb overtopping. Flow may spread to crown of street. Rural Maximum depth in ditch 2. 5 feet. Flow may spread to crown of street. Collector Urban No curb overtopping. Flow spread must leave the equiva- lent of one 10-foot driving lane clear of water. Rural Maximum depth in ditch 3 .0 feet. Flow spread must leave the equivalent of one 10-foot driving lane clear of water. Arterials Urban No curb overtopping. Flow spread must leave the equiva- lent of two 10-foot driving lanes clear of water. One lane in each direction. Rural Maximum depth in ditch 3. 5 feet. Flow spread must leave the equivalent of two 10-foot driving lanes clear of water. One lane in each direction. THE STORM SEWER SYSTEM SHALL COMMENCE AT THE POINT WHERE THE MAXIMUM ALLOWABLE ENCROACHMENT OCCURS. b. Street Capacity for Major Storm. The allowable 17 depth of flow and inundated area for the major design storm shall not exceed the limitations set forth in the following table: TABLE 2-11 ALLOWABLE DEPTH OF FLOW AND INUNDATED AREA FOR MAJOR STORM RUNOFF Functional Classification Type Maximum Encroachment Local & All Residential dwellings, public, Collector commercial and industrial buildings, shall not be inun- dated at the ground line, unless buildings are flood proofed. The depth of water over the gutter flowline or edge of the shoulder shall not exceed 18 inches. Arterial All Residential dwellings, public, commercial and industrial buildings, shall not be inun- dated at the ground line, unless buildings are flood proofed. Depth of water at the street crown shall not exceed 6 inches to allow operation of emergenc vehicles. The depth of water over the gutter flowline or shoulder shall not exceed 18 inches. d. Cross Street Flow. Cross street flow can occur by two separate means. One is runoff which has been flowing in a gutter and then flows across the street to the opposite gutter or inlet. The second case is flow from some external source, such as a drainage way or conduit, which will flow across the crown of the street when the conduit capacity is exceeded. The maximum allowable cross street flow depth based on the worst condition shall not exceed the limitations stipulated in the following table: 18 TABLE 2-12 ALLOWABLE CROSS STREET FLOW Street Initial Design Major Design Classification Storm Runoff Storm Runoff Local 6 inch depth at 18 inches of crown or in cross depth above pan or concrete gutter flow line swale Collector Where cross pans 18 inches of or concrete swale above gutter allowed, depth of flow line flow shall not exceed 6 inches Arterial None 6 inches or less over crown e. Capacity Calculations. All theoretical flow capacities shall be reduced by the appropriate reduction factors to obtain allowable flow capacities. SECTION 3.00 DESIGN AIDS, CHARTS AND FORMS. The design aids, charts, forms, standards and other information presented in this section are included as design aids for the engineer. All data included herein shall be considered as minimum design criteria. 3.01 DESIGN AIDS. The following Design Aids will be used to evaluate the adequacy of any storm drainage system submitted for approval. 3.01.1 ROUGHNESS COEFFICIENT (n) . The value of the roughness coefficient (n) to be used in Manning 's Formula shall not be less than those listed in the following table: TABLE 3-1 MINIMUM VALUES OF ROUGHNESS COEFFICIENT (n) Type of Hydraulic Structure Minimum (n) A. Closed Conduits 1. Concrete pipe a. Culverts with bends, connections and some debris 0.013 b. Storm sewer 0.013 c. Subdrain with open joints 0 .016 d. CMP culverts 0.024 19 MINIMUM VALUES OF ROUGHNESS COEFFICIENT (n) (continued) Type of Hydraulic Structure Minimum (n) 2. Concrete surface (bottom and sides) a. Smooth finish 0.015 b. Unfinished 0.017 3. Concrete bottom with sides of : a. Mortared stone 0.020 b. Dry rubble or riprap 0. 030 4. Gravel bottom with sides of : a. Formed concrete 0.020 b. Dry rubble or riprap 0.033 B. Excavated or Dredged Channels and Ditches 1. Earthern, straight and uniform, no brush or debris a. Grassed, less than 6 inches high with: (1) Depth of flow < 2.0 feet 0 .035 (2) Depth of flow > 2. 0 feet 0.030 b. Grassed, approximately 12 inches high with: (1) Depth of flow < 2. 0 feet 0.060 (2) Depth of flow > 2.0 feet 0 .035 c. Grassed, approximately 24 inches high with: (1) Depth of flow < 2.0 feet 0.070 (2) Depth of flow > 2. 0 feet 0 .035 d. Earth bottom with riprap on sides 0. 040 2. Earthern, Winding and Sluggish a. Grassed bottom and slopes (1) Depth of flow < 3. 0 feet 0 .080 (2) Depth of flow > 3 .0 feet 0.050 b. Unmaintained with dense weeds, debris, etc. (1) Depth of flow S. 3.0 feet 0.120 (2) Depth of flow > 3.0 feet 0.110 3. Rock or Shale Cuts a. Smooth and uniform 0 . 035 b. Jagged and irregular 0.040 C. Curb and Gutter (Concrete) 0.021 3.01.2 CAPACITY OF CURB OPENING INLETS IN A LOW POINT OR SUMP. The capacity of a curb opening inlet in a sump or low point varies directly with the length of the inlet and the depth of water at the entrance. The inlet will operate as a weir until the water submerges the entrance. When the depth of water is about twice the height of the entrance or more, it will operate as an orifice. Between these two depths it will operate somewhere between the two. 20 a. The nomograph (Chart SDC-3) is based on the following conditions: I. The curb opening inlet (no grate) is located at a low point in the grade. 2. All flow coming the inlet must eventually enter the inlet and will pond until sufficient head is built up so the outflow through the inlet will equal the peak inflow from the gutters. b. The hydraulic basis of the nomograph is as follows: 1. For heads (depth of water ) up to the height of the opening. (H/hs1) , the inlet is assumed to act as a weir with the flow passing through critical depth at the entrance and following the formula: Q = 3 . 087 LH3/2 2. For heads equal to or greater than twice the height of opening (H/h.2) , the inlet is assumed to act as an orifice following the formula : Q/L = 5.62 h 3/2 (H '/h) l/2 This is a rearrangement of the standard orifice formula Q=CA/2gH with C = 0 .7 and H ' equal to the head on the middle of the inlet opening (H' = H -h/2) . 3. For heads with H/h between 1 and 2, a transition was used as the operation of the inlet is indefinite. c. Procedure: Enter the nomograph with any two of the three values H, Q/L, H/h, and read the third. Where: h = total height of opening in feet L = total length of opening in feet H = depth of water at the entrance in feet Q = total peak rate of flow to the inlet in CFS Normally Q, H, and h will be known, and the nomograph can be used to determine the length of opening L. The spread of the water on the street will depend upon the cross slope of the pavement. Form SDF-1 may be used as a worksheet for curb openings in a sump. 3.01.3 CAPACITY OF CURB OPENING INLETS ON A CONTINUOUS GRADE. The capacity of a curb opening inlet on a continuous grade varies directly with the depth of water at the inlet entrance and the length of clear opening. 20 The depth of water at the inlet entrance for a given discharge varies directly with the cross slope of the pavement at the curb, the amount of warping or depression of the gutter flow line at the inlet and the roughness of the low line. The depth of water at the inlet entrance for a given discharge varies inversely with the longitudinal slope of the gutter. The capacity of a curb opening inlet when intercepting 100 percent of the flow in the gutter is given by the formula: Q = 0.7 L (a + y) 3/2 Where: y = depth of flow in approach gutter a = depth of depression of F.L. at inlet L = length of clear opening The capacity of a curb opening inlet is increased by allowing part of flow to pass the opening. Ten to fifteen percent of the flow is usually passed. Chart SDC-2 used with the following known information may be used to size an opening: a. Height of the curb opening. b. Depth (a) of flow line depression, if any, at the inlet. c. Design discharge (Q) in the gutter or information as to drainage area, rainfall intensity, and runoff coefficients from which a design can be estimated. Any carry over from a previous inlet must be included. d. Depth of flow in normal gutter for the particular longitudinal and cross slopes at the inlet in question. This may be determined from the street capacity charts. PROCEDURE: a. Enter Chart SDC-4 with depth of flow, y, from Chart SDC-2 and gutter depression at the inlet, a, and determine Qa/La the interception per foot of inlet opening if the inlet were intercepting 100 percent of the gutter flow. b. Determine length of inlet La required to intercept 100 percent of the gutter flow. La = total gutter flow Qa divided by the factor Qa/La. c. Compute ratio L/La where L = actual length of inlet in question. d. Enter Chart SDC-4 with L/La and a/y and determine 21 ratio Q/Qa, the proportion of the total gutter flow intercepted by the inlet in question. e. Flow intercepted, Q, is this ratio Q/Qa times the total gutter flow Qa. f. Flow carried over to next inlet is Qa - Q. 3.02 DESIGN CHARTS: Description Chart No. Intensity-Duration-Frequency Curves (0-120 Mins) SDC-1 Intensity-Duration-Frequency Curves (2-24 Hrs. ) Table will be published at a later date. Curb Capacity Nomograph SDC-2 Nomograph for Capacity of Curb Opening Inlet at Sump SDC-3 Capacity of Curb Opening Inlets on Continuous Grade SDC-4 3.03 DESIGN FORMS Description Form No. Curb Opening (Sump) SDF-1 Curb Opening (Interception) SDF-2 TR-55 Lag-Tc Method Peak Discharge SDF-3 TR-55 Form 1 SDF-4 TR-55 Form 2 SDF-5 TR-55 Form 3 SDF-6 TR-55 Storm Water Storage Computation Sheet SDF-7 TR-55 Appendix "D" SDF-8 Runoff Computations (Rational Method) SDF-9 Water Surface Profile Computations SDF-10 Standard Culvert Design Form SDF-11 22 DESIGN CHARTS 11 ism - is . -------___ _______ _ _ , ::: __, lz 10 iQZ u;a 0N _ _ _ h _ , ___,_____., 1 .1.. .. ____ ______ _ , 9 iii -III i_ il 1101 ,---�- —- T-. 1 - ► - . - . , , 1 IF 1 11111. -_-__-7---Li-:------- ------ rx ________„________, 11 iiiiiii1 _ _ ____:___ _____. _ _ . ..___..._____...._, �___ : . . ' _ 16 s • .,y(tt . 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O T 3.5 // r' w o .4 I Z • o // 0 1 a, d Z W : I 'd < 3 ® g .08 0 cc a. uf .25 3 CO3 co 8 .06 g .3 k O m 0 0 .04 0 .25 Z U 2.5 .2 ". 03 v '* �} 3 ._ .2x .02 s 2 n V r 0 * � _� :h Curb > 1.5 i\ � hit {-1- O Local aW Depression(a) 0'1 0.0LU F- 0 4 1.2 -, .. r.«.-,c• ...,.:pwa ].BXIffP'hq:fle§6LYtAi5646+:SPl9r'm. ,,ren Cyt ...,. mA ., .,. .:, .,• _ ,...,.. ... _ ,.,._., .,. DEPTH OF FLOW-y - FEE TAtAtf',- a .01 .02 .03 .04 .05 .06 .08, .10 .2 .3 .4 .5 6 .8 10 • , 8 , . (a) DISCHARGE PER FOOT OF ____.., ‘Atrir CI " LENGTH OF CURB OPENING CO INLETS WHEN INTERCEPTING - �leV .5 .- 100 % OF GUTTER FLOW hir ol � , VA Pr/�► � .4 CO Ir , . AffiVir , 3 A „..,„ Ir. ..,.. / /44:, o / ...,is. 1... .,,,,, N. x (0 rrrr t <:<, / 1/ 0\/ - I 14.341' ''''1*'''':ei� '*.. y � ,! .08x x p V / t .06 p .._ / /�� . , .05 W CI 1 of / •.04 1- Q / J CC ' , //�%�' ,! s Lt - C7 ./ ( 03 O S / 0) . O < < '.02ujZ r / , / 4 O z • / r / / U co U Z / / / ; i // �/ I / s .01 V ZO r • _ _ _ x,�.1.0 ,o.yi 1 ; I x ? ,, .8 -A1,7 403 6c _PARTIAL INTER- .5 .CEPTION RATIO _ �/ !#! ;" FOR INLETS OF _ ._. ,4 444* 'LENGTH LESS ''h l'li 40`~ , '? -THAN La QI . .• ( ,` 3 Q -, 0� 1 x0 2 W O CC 'V n. W 0. I-- ( 4 Q _ 10 !.t, . i°t. ' .05 .06 A8 .10 .2 .3 .4 .5 .6 .8 1.0 a ,, rN. , DESIGN FORMS SUBDIVISION PAGE OF DESIGN STORK YR REVURRENCE INTERVAL COMPUTATIONS BY DATE SUBINITTEDBY _ DA'L'E _— (Engineering Finn) CURB OPENING (SUMP) GIVEN: (a) Discharge . Q = CFS (b) Curb Type (B6xx or Surmountable) (c) Street Section SOLUTION: H (depth @ opening) = — inches h (height of opening) = _-_ inches H/h = _ FROM CHART: Q/foot of opening = ,_- cfs Discharge/(Q/foot of opening) = L = L = feet Form SDF-1 SUBDIVISION PAGE OF LOCATION ___--- - DESIGN STORK — ___ -----_-_-_ YR RECURRENCE INTERVAL COMPUTATIONS TIONS BY _---- DATE SUBMITTED BY DATE -- (Engineering Firm) QIIB OPENING (INlIIt( R) GIVEN: (a) discharge Q = cfs (b) street slope S = _ ft/ft (c) curb type (B6xx or Surmountable) (d) street section = SOLUTION: Qa/La = La (Length for total interception) = L/La = _ / _ _ --- a/y = 0.25 / Q/Qa = Q (Intercepted) = _ cfs Qc (carry over to next inlet) = cfs Form SDF-2 SUBDIVISION _______ PAGE OF LOCATION DESIGN STORM _ YR RECURRENCE INTERVAL COMPUTATIONS BY DATE SUBMITTED BY_ DATE , 0:.ngine( rina 1.irm; TR-55 LAG—Tc METHOD PEAK DISCHARGE COMPUTATION SHEET INPUT LJLJ. , r f.' , le 1 . 1 in. - vr. freq. ) or k)uation ::-'.'-) i Rainfall ::.) 1----1 Tc FACTOR ,....01 1 11144C41.1- 41-1111.4.1 ) i , i 1 .67 1 I 1--j ConlALi 3. 1 ft. 1 X -- Hydraulic LetiEtj UL"'i? ::r . 1 4. 1 % 1____j X PEAK lWater3ne6 ::).1.uuel I FACTOR '. 1 I I 47,t. =,..- li-oidr, L(-::J,J.L. 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Figure 7-1 Type of Principal Spillway Figure 7-2 up to 150 csm Weir Flow Structure Over 150 csm_ up to 300 csm Pipe Flow Structure Over 300 csm 3. Floodwater Storage Required (Vs), inches Depth on Watershed: Use alternate A. or B. below. A. Figure 7-1. Use Runoff Depth (Vr) and Structure Release Rate (qo) as input to find Storage (Vs) in. B. Figure 7-2. Use Structure Release Rate (q0) and Peak Inflow Rate (qi) as the ratio: qo = cfs = qi cfs to find the volume ratio, Yolume..._of_Stor&ge = Volume of Runoff (Vr) Vs = (VS/Vr) (Vr) = ( ) �.__—in•) = in. 4. Floodwater Storage Required (Vs), acre-feet. Vs = (Vs in.) (DA ac.) = ( in.) ( ac.) = acre-feet 12 in/ft. 12 in./ft. 5. Proportion the structure so that the desired release rate and the required storage occur at the same water surface elevation in the reservoir. Consider Sediment Storage requirement and prepare summary table below. The optional design should include provision for additional water ue needs as can be met by the site. STRUCTURE SUMMARY DATA Reservoir Design Water Surface Elevation Volume Surface Area Minimum ft. (in.) (ac.ft.) (acres) Permanent Pool Flood Pool Optional Permanent Pool Flood Pool ------ 6. Proportion an emergency spillway to safely convey flows during storms greater than the design frequency. Form SDF-7 TR--55 APPENDIX "D" PEAK DISCHARGE COMPUTATION SHEET SUBDIVISION LOCATION DESIGN STORM YEAR RECURRENCE INTERVAL COMPUTATIONS BY DATE SUBMITTED BY DATE INPUT , :2,r-cV2:!.hr.',- i2kr.E'il : 1-':' ' PEAK FACTOR H " • • --.--. —, . _ ./.. 'i,-,ter:-'r f•c- : . ( — . . .. --..-- X ti ..: ...., ...L.—....- X X • X. L . , .i . • _ . x L. •••:.,.,,; . : ,•: ;•..... r .r.. : : . - —..— • -.1 . ADJUSTED. PEAK DISCHARGE L Fir:, : : :.__.. 1 . L. .:-..., I a; 1- --.-—_—_—...- ai I w Cr: 4-) . i.. ---4- LI:i .--] ir4 4•U . . . ...... 4-) 4.-i .. - ' •.-1 4... - • i4. I.. — o ....____— ::,.) 1_ LA. 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C) .4 c4 k :ill Vi _., , 0---1 •r-i ',-L. ..1 ... 3.: 1; -.---1 CO CI C:1 IL-::' • i_-_-', ,_:_, -.1 L., ,-... 0 E t-t I= (I) 0 -- HO. 4-.) ..-`, ,---t - ,-1 Cii .1 '..- <-4 Ct) ,5-4 L. L. . •• q t-• . 4-3 0 ri 5,-) C: CU •.-I ..7. :fa ol -.;.•• 4— ammo.. t---• 1,4 0 0 + CV C.) • V: ...-•t VCJI I 11 11 -0 •• .4..) L 000 a) -L. .1..: .1... .> • ---r • (.... 4.4 1 it •- •- :3 r_.•1 : 2 --r v, , .. CI •_. . .-4 U.) C.) 0 C Li -- a) - Cr.• :7,"..: c...1„c_ C) a - 0 H /\I N./ :••••, i---4 f-1 ›, VJ •-1 1-:24. 1 I:.... . • Z z 1.1-1 1-- r-, 4) L. 0 0 > Cr.. > .---r (1.• r•--i 1--r p ..... L. ......) CC U H • 0 0 .JL) II It Li; LI: Li. Li. Ci Li) tf . ,--' --) Li) i- 1--i H = --1 t—. r— C\.1 E-I ,--...... ..--... 0 43 . R c) 11) '—). Of CT) 4- (''\I O -- .---...., r-,) ,,_,, L. Lt..) •-- = 0 = VI C_.) Ci) cr. ,,... Li. .- W '... U) E L. t I 0 c.... 1O11, Memo To: John K. Anderson, City Administrator n - From: Gregg Voxland, Finance Director Re: Resolution No. 2184 Date: November 10, 1983 Introduction & Background One of the Council Goals & Objectives for 1983 was for the Administrator to take care of more routine items. A solution to this was to raise from $300.00 to $500.00 the limit for Administrator approval for non-budgeted captial items . Resolution No. 2184 implements this objective. Alternatives 1 . Adopt Resolution No. 2184. 2. Do not adopt Resolution No. 2184. Recommendation Recommend alternative no. 1 . Action Requested Pass Resolution No .2184. GV:mmr % c, RESOLUTION NO. 2184 A Resolution Amending Resolution No. 1718 Authorizing the City Administrator to Approve Non-Budgeted Capital Purchases Which Do Not Exceed $500.00 WHEREAS, the City- Council has previously authorized the City Administrator to approve non-budgeted capital purchases not exceeding $300 and, WHEREAS, the City Council , as part of its Goals & Objectives for 1983 desire to raise the limit to $500.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: That Resolution No. 1718 is hereby amended to raise the dollar limit for non-budgeted capital purchases from $300 to $500. Adopted in session of the City Council of the City of Shakopee, Minnesota held the day of , 1983. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of _._ , 1983. City Attorney MEMO TO: City Council FROM: LeRoy Houser/Building Official RE: Mel Lebens Building Permit DATE: November 9, 1983 Introduction: We are having problems resolving the sidewall agreement Melvin Lebens agreed to when securing Building Permit No. 5751 secured on 9/20/82 and No. 5862 on 1/25/83. Background : When Mel Lebens first contacted me regarding obtaining a permit for constructing a type 5N - R-3 residence as a second floor to his building commonly known as The Lebencraft , now operating as A Author Interiors , I explained in detail to him what was re- quired as far as permits , inspections and code requirements , one specifically being that he would be required to sign a side- wall agreement exactly like the owners of the Laurent Building because he does not meet the exterior wall opening critique for occupancy classification based on location to property lines , as required in Table 5A of the Uniform (State ) Building Code . The subject building is a split classification, B-2 on the lower portion and R-3 on the upper portion. The property is less then 5 ' from the East property line . Table 5A does not permit openings in sidewalls less then 5 ' from side lot lines and if there are openings less then 10' from side lot lines they are required to be protected. This is the criteria on which the restriction was placed on the Laurent Building which Council- person Lebens voted in agreement on. On April 20th after numerous requests , I wrote Mr. Lebens a letter requesting he sign the enclosed agreement - no response. On August 13 , 1983 , I again wrote Mr. Lebens requesting he sign the agreement and also informing him we have not issued a Certificate of Occupancy on the building and still had not had final plumbing inspection. On September 6 , 1983, we managed to get a final plumbing on the waste and vent system. (The kitchen equipment was not installed yet ) . Councilperson Lebens contacted me in September and informed me that Mel said the Agreement that I mailed to him was not what was agreed upon and that he understood the requirement applied only to the residential portion of the building. This is not correct . I told him prior to obtaining the permit that he would have the same rules applied to this property as the Laurents had. In order to facilitate securing the Agreement I acquiesced and redrafted the Agreement covering only the residential portion of the property and mailed it to Councilperson Lebens to have it signed. (17 City Council %) November 9 , 1983 Page -2- On October 5 , 1983, it was returned to me cut up and redrafted (attached) . It is totally unacceptable and does not reflect the intent of the code . Specific objections are where Mr. Lebens inserted "and should said construction present a fire hazard to the Lebens building, The Lebens will cover the two said second story windows . Specific Objections : 1 . Lebens may not own the building when the adjacent lot is developed. 2 . The present building will provide fire exposure to the building being constructed on the adjacent lot and the intent is to protect both buildings from exposure , not just the Lebens building. All his insertion does is provide protection to his building. 3 . Lebens may in the future install additional windows in the East wall and the Agreement would address two of them. Reflections : It appears I have made an error in relying on Mr. Lebens to execute an agreement like Laurent ' s . I admit this should have been a Council item prior to issuing the permit , however, Council acted on the Laurent Building and I felt being the situation was identical it was reasonable to assume the same rules and restric- tions would apply to the Lebens Building. At no time did I consider that a different type of agreement would be appropriate , or that Mr. Lebens would require a different type of agreement . Alternatives : 1 . Acquiesce to the "Lebens sidewall agreement draft" . 2 . Remove the restriction placed on the Laurent Building. 3 . Request Lebens acquire additional land from the property owner on the East side to meet minimum side yard require- ments . Recommendation: Turn the matter over to the City Attorney for legal action to attain full compliance with the intent of the code . LU: cau attachment 0 GJ AGREEMENT October THIS AGREEMENT, made this 12th day of/Ser, 1983 , by Melvin P. Lebens and Dolores M. Lebens (hereinafter referred to as "Lebens" ) and the City of Shakopee, a Municipal corporation situated in Scott County, Minnesota , (hereinafter referred to as "The City") . WITNESSETH: WHEREAS, Lebens is the fee owner of the premises located in the City of Shakopee , County of Scott , State of Minnesota , legally described as follows , to-wit ; West 45' of Lot 10, Block 32, Shakopee , according to the original plat of record; and WHEREAS , a two story building is loc?ted approximately three feet from the easterly property line of said premises , with the lower level thereof occupied as an existing commercial use and the second story thereof a newly constructed type 5N Grc ;p R-' ivision 3 residence with two windows on the east side ; and , WHEREAS , The City desires that if a building is constructed , and directly opposite/to the east of said second story windows, and within ten fet of the east rroperty line of said premises , Lebens shall in such eventprovide fire resistive protections for said windows ; NOW THEREFORE , it is mutually agreed by „nd between Lebens and the City as follows : That in the event the City should permit the construction of a building directly opposite and to the east of the said two windows , and within ten feet of the east property line of said premisesnd should said construction present a fire hazard to . the Lebens building then Lebens will cover the .two said second resistive atnrs wiranwwith fi rP/ rn t ric1 nr an n nr oved g1.tprn'3tn IN WITNESS WHEREOF, the parties hereto have hereunto set )1 ' their hands this day of September, 1983. • Melvin P. Lebens Dolores M. Lebens CITY OF SHAKOPEE By Its And Its STATE OF MINNESOTA) )ss . COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this day of , 1983 , by Melvin P. Lebens and Dolores M. Lebens. Notary Public STATE OF MINNESOTA) )ss . COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this day of , 1983, by and respectively the and the of the City of Shakopee , a municipal corporation, on behalf of the munic- ipal corporation. Notary Public