HomeMy WebLinkAbout09/20/1983 MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Informational Items
DATE: September 16 , 1983
1 . In follow-up on Council ' s directive , Don Steger has contacted
Fred Richards , the attorney, and Larry Samstad, the engineer,
of the Minnesota River Valley Watershed District . Mr. Samstad
indicated that there overall plan, dated 1973 , only suggests
"potential" land uses , not required land uses . Therefore,
it was Mr. Richards ' and Mr. Samstad ' s position that the con-
flict between Shakopee ' s zoning of its Industrial Park and the
Watershed' s zoning of the same area as residential was not
significant . Furthermore , the Watershed District will be
updating their plan in 1984 and Mr. Samstad is meeting with
Don to get a copy of our comp plan so that the Watershed
can revise its plan in accordance with ours . Don reports that
Mr. Richards and Mr. Samstad were both very cooperative and
eager to coordinate the plans .
2 . It is not frequent that we receive positive feedback from
citizens or visitors about a particular public service
rendered by City employees . Therefore , I thought you would
be delighted to have an opportunity to read this very positive
letter about two of our police officers .
3 . Attached is a letter from Dick Krier, our downtown planning
consultant from Westwood Planning and Engineering, regarding
his disassociation from that firm. Don has talked with Mr.
Krier and there will be no impact on this change on our
downtown plans .
4. Attached is a map showing the new Metropolitan Transit Commission
Districts . Our district "G" representative is Paul M. Joyce .
We expect the first draft of the new MTC feathering program
on Monday or Tuesday and will be attending a board meeting dis-
cussing that proposal at 3 : 30 p.m. Wednesday, September 21st .
It appears that feathering will be implemented and become a
reality; however, the key question is how much of a reduction
cities like Shakopee will actually receive because of financial
difficulties the MTC is facing.
5 . Attached is a letter and the monthly newsletter from Ehlers
and Associates , Inc . Please read the letter carefully because
it sheds some very interesting light on the true cost of pro-
perty tax increases that result from bond issues , levy referendums
or other tax increases . Please take this and place it with your
staff memos regarding our street rehabilitation program. It
also will be useful in placing budget increases for 1984 in
perspective .
6 . Attached is the revenue and expenditure report for the month
ending August 31 , 1983 .
7 . Attached is the Engineer ' s monthly report for the period ending
August 22 , 1983 .
Non-Agenda Informational Items
Page Two
September 16 , 1983
8 . Attached are the minutes of the Shakopee Cable Communications
Advisory Commission for their August 22 , 1983 meeting.
9 . Attached are the minutes of the Energy and Transportation Committee
for their September 1 , 1983 meeting.
10 . Attached are the minutes of the Shakopee Public Utilities Commis-
sion for their August 1 , 1983 and September 6 , 1983 meetings .
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WESTWOOD PLANNING & ENGINEERING COMPANY
September 9, 1983
SEP. 1 2 1983
Mr. Don Steger
City Planner
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Dear Mr. Steger:
Relative to your recent conversation with Mr. Krier, you know that he has
left Westwood Planning & Engineering Company and been employed by Derrick
Companies. Although Mr. Krier is no longer with Westwood, we will continue
to use his services to fulfill the Shakopee contract. If this is a
satisfactory arrangement, please let me know.
Should you have any questions, please do not hesitate to contact me.
Sincerely,
WESTWOOD PLANNING & ENGINEERING COMPANY
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Francis D. Hagen, Sr. /
President
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TWIN CITIES METROPOLITAN AREA
METROPOLITAN TRANSIT COMMISSION
COMMISSION DISTRICT MEMBERSHIP
CHAIRMAN Peter P Stumpf
DISTRICT A: Ron Maddox DISTRICT E: Bruce G Nawrocki
DISTRICT B: Edward Bayuk DISTRICT F: Alison Fuhr
DISTRICT C: Frank W Snowden DISTRICT G: Paul M Joyce .-
DISTRICT D: Peter Meintsma DISTRICT H: Edward Kranz
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EHLERS AND ASSOCIATES, INC.~^,~'
FINANCIAL SPECIALISTS
!*sr mAr/omAL,aoo LINE CONCOURSE 507 MARQUETTE w/F�MINNEAPOLIS, w/mwsaor� o�400 339'8291 (AREA CODE 612)
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September 1, 1983 � � i��opLE
To All Minnesota School Districts, Cities, Counties, and Other Taxing Jurisdictions: I
IMPORTANT MESSAGE!!
The Legislature made majpr changes to the homestead credits and income adjusted
property tax refund law which we have now incorporated into our computer programming.
If your community has any thought of a bond issue, a levy referendum, or any other
measure that may require a property tax increase, it is essential that you and your
constituents know the real economic irnpaut' In most cases, it's a great deal less than
they or you would imagine.
For example, did you know that, if the total tax rate in your community (city, county,
school district, etc.) is 93 mills and a 9 mill tax increase is proposed, the net cost to an
owner of a $65,000 assessor's market value home (about 80% of real market) who makes
$25,000 family income is not $110 per year, but $30 after credits and refunds? For a
$15,000 per year taxpayer in a $50,000 assessor's market value home, the net tax is $8, not
$80.
Ehlers and Associates have the tax program in the computer and can give you same day,
property by property, income by income analysis so that you can fully inform your
taxpayers. This computer analysis is an exclusive. The results will differ dramatically
from the familiar way of figuring property taxes. The computer goes through a
25
mathematical steps to provide these accurate case studies. You really do need this study!
Sincerely,
EHLERS AND ASSOCIATES. INC.
EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 [AREA CODE 612)
File: Financial Specialists: Ehlers and Associates,Inc.
Please distribute to governing body members.
September 1, 1983
Newsletter
Interest rates, especially tax-exempt rates (while lower than their highs) are still very high,
historically, and are rising. From July 1 to August 11 the Bond Buyer Index rose from 9.36% to 9.85%
and the prospect is that, with a recovering economy, a rising private credit demand, and a $200
billion plus credit demand by the federal government, interest rates will increase.
At a recent seminar an economist expressed his bullishness on America saying that, while the U.S.
government credit demands in the last quarter of 1983 would be very great, there would not be a large
demand for personal and business credit. But, if there is a large demand, interest rates will rise.
Not a one-armed economist, he was able to say: "On the other hand . . ."
There is a fear of massive defaults in, especially, loans to developing countries. The $8.5 billion
IMF loan is a band-aid which permits additional loans so those borrowers will not default - just
now - but it does not cure underlying problems. It actually is a bail out of banks who made the
loans.
The prospect of a $2.25 billion WPPSS default chills any financing underpinned by so-called take-
or-pay, hell-or-high-water, contracts and any issue with "Washington" in it. Bond Attorneys will now
keep in mind that most state supreme courts are elected and the fiasco brings into doubt the
shiboleth that large public power agencies necessarily command better management and advisors. There
is some talk that the WPPSS default will prejudice all municipal bond issues but we discount that.
It did not happen after the New York crisis and we don't think it will happen again. However, if
defaults do tarnish all tax-exempt bonds, then cities and the states had better be careful about IDB
bonds which look very much like regular bonds with the city's name prominently displayed. And some
IDB investors actually think they have city bonds.
Company Notes:
We are now converting our computer/word processing into an integrated Wang VS-80 system to further
enhance the quality of Ehlers and Associates' work. We were first to move into computerized local
government financial planning and have continually improved our equipment, skills, procedures and
computer programs to lead the field. We are not cheaper, but we are more efficient and now have the
capability to examine more options for each client and for each project and to do much more and
better financial planning. Anyone can do standardized "popcorn" bond issues quickly and cheaply but,
in the long run, cheap consulting can be very expensive.
Fargo, North Dakota, for whom we recently financed a tax increment project as well as parking and a
skyway system in connection with a large downtown hotel project, is now issuing $4,825,000 reserve
water revenue bonds. We are very proud to serve that fine City.
Meet Jeanne Frederick who joins Ehlers and Associates after several years with the City of Dubuque,
Iowa. A native of Strawberry Point, Iowa, a graduate of Cornell College (Iowa) and an M.A. graduate
of Harvard University, she will be working primarily with Dick Ehlers in Iowa.
You may not have a first-name financial advisor to call so we are attaching a roster of folks at
Ehlers and Associates who can help with your immediate needs. The meter will be off until we say
otherwise and we are very good.
Looking forward to hearing from you, we are
Very truly yours,
EHLER, OC TE I
rt Eh ers t��
SUMMARY OF AREA BOND SALES
Bond
Municipality Date Type of Bonds Amount Maturity Rate Index Rating
IOWA
Indianola 7/05/83 Private College Revenue Bonds 350M 1984-90 9.25% 9.36% NR
Mason City 7/12/83 G.O. Bonds 3,500M 1986-2002 8.85% 9.55% Aa
Cedar Rapids; Univ. of 7/21/83 Academic Building Revenue Bonds 8,515M 1986-2003 7.73% 9.54% A
Northern Iowa
Iowa City; State Univ. of 7/21/83 Academic Building Revenue Bonds 10,000M 1986-2003 7.58% 9.54% A-1
Iowa
Iowa City; Mercy Hospital 7/26/83 Hospital Facility Refunding Revenue Bonds 24,235M 1985-2012 10.28% 9.44% A-1
Waterloo 7/28/83 G.O. Bonds 5,330M 1985-1997 8.00% 9.44% Aa
Dubuque 8/01/83 G.O. Bonds 1,940M 1984-1994 7.87% 9.60% Aa
MINNESOTA
Gaylord 6/14/83 G.O. Improvement Bonds 550M 1985-1999 8.89% 9.69% Baa-1
ISD No. 880 (Howard Lake) 6/16/83 G.O. School Building Bonds 450M 1985-1994 8.07% 9.38% NR
Woodbury 6/22/83 G.O. Water Revenue Bonds 300M 1986-1999 8.51% 9.38% A
Woodbury 6/22/83 G.O. Improvement Bonds 1,875M 1985-1995 7.45% 9.38% A
Savage 6/23/83 G.O. Fire Equipment Bonds 185M 1985-1990 7.47% 9.38% Baa-1
Savage 6/23/83 G.O. Tax Increment Bonds, Series A 220M 1989-1993 8.07% 9.38% Baa-1
Virginia 6/28/83 G.O. Grant Anticipation Bonds 505M 1985 6.46% 9.38% Baa-1
Virginia 6/28/83 G.O. Improvement Bonds 340M 1985-1994 8.36% 9.38% Baa-1
Virginia 6/28/83 G.O. Advance Refunding Tax Increment Bonds 1,025M 1985-2002 9.53% 9.38% Baa-1
Virginia 6/28/83 G.O. Corporate Purpose Bonds 1,125M 1985-1999 9.18% 9.38% Baa-1
Hibbing 7/05/83 G.O. Tax Increment Bonds 400M 1986-1999 9.05% 9.38% A
St. James 7/06/83 G.O. Water Revenue Bonds 1,600M 1986-2001 9.14% 9.38% Baa-1
Rushford 7/11/83 G.O. Tax Increment Bonds 410M 1986-1995 8.65% 9.55% Baa
New Brighton 7/12/83 G.O. Tax Increment Bonds, Series A 1,400M 1986-1997 8.54% 9.55% A-1
Washington County 7/12/83 Interim G.O. Bonds 4,000M 1986-1987 6.60% 9.55% A-1
Minnesota Higher Education 7/18/83 Education Facilities Authority Revenue 1,970M 1985-2001 9.96% 9.54% Baa-1
Facilities Authority Bonds, Series 2-0
Alden 7/20/83 G.O. Improvement Bonds 300M 1985-1999 8.81% 9.54% Baa -1
Chanhassen 7/20/83 G.O. Refunding Bonds 4,320M 1984-1996 8.49% 9.54% Aaa
Chanhassen 7/20/83 G.O. Refunding Tax Increment Bonds 5,185M 1984-1999 9.32% 9.54% Aaa
St. Paul Housing & 7/20/83 Commercial Development Revenue Bonds 4,250M 1987-2003 12.09% 9.54% NR
Redevelopment Authority
State of Minnesota 7/21/83 Certificates of Indebtedness, Series 1983A 200,000M 1984 6.08% 9.54% Aa
Sartell 7/25/83 G.O. Improvement Bonds 470M 1985-1994 8.18% 9.44% A
Sauk Rapids 7/25/83 G.O. Improvement Bonds 540M 1985-1994 8.16% 9.44% A
Farmington 8/01/83 G.O. Improvement Bonds 910M 1985-1994 8.49% 9.60% Baa
Farmington 8/01/83 Grant Anticipation Bonds 280M 1984 6.69% 9.60% Baa
Detroit Lakes 8/02/83 G.O. Refunding Improvement Bonds 1,235M 1984-1993 7.97% 9.60% A
Hector 8/03/83 Improvement Bonds, Series 1983 400M 1985-2000 8.79% 9.60% A
Goodview 8/08/83 G.O. Improvement Bonds 170M 1986-1994 8.48% 9.60% A
White Bear Lake 8/09/83 G.O. Revenue Bonds 250M 1986-1995 8.35% 9.60% A
White Bear Lake 8/09/83 G.O. Improvement Bonds 510M 1986-1995 8.23% 9.60% A
NORTH DAKOTA
Carrington 7/19/83 Street Improvement Bonds 1,350M 1985-1995 8.64% 9.54% Baa-1
Mandan 7/19/83 G.O. Refunding Improvement Bonds I,100M 1984-1999 8.70% 9.54% Baa-1
Fargo 7/22/83 Hospital Equipment Loan Program Bonds, 11,550M 1985-1990 8.32% 9.54% Aaa
Series 1983
WISCONSIN
Princeton 6/15/83 Sewer System Mortgage Revenue Bonds 630M 1985-2000 10.24% 9.69% NR
Reedsburg 6/20/83 Sanitary Sewer & Waterworks Mortgage 2,500M 1988 8.65% 9.38% NR
Revenue Bond Anticipation Notes
Pewaukee 7/05/83 G.O. Promissory Notes 550M 1984-1992 8.13% 9.38% A
River Falls 7/12/83 G.O. Promissory Notes of 1983 700M 1984-1992 8.58% 9.55% A
Hartland 7/13/83 G.O. Corporate Purpose Bonds 1,600M 1986-1996 9.18% 9.55% A
Oak Creek 7/19/83 G.O. Promissory Notes 1,160M 1986-1992 8.15% 9.54% A
Sheboygan Area SD 7/19/83 Promissory Unlimited Tax Notes 460M 1985-1993 8.20% 9.54% A-1
Pepin County 8/01/83 G.O. Promissory Notes 500M 1984-1988 7.15% 9.60% A
Sussex 8/03/83 Corporate Purpose Unlimited Bonds 1,535M 1985-1998 9.41% 9.60% A
Seymour 8/09/83 Sewer System Mortgage Revenue Bonds 240M 1985-2001 10.43% 9.60% NR
New Berlin S/D 8/11/83 School Orders (Municipal Notes) 1,600M 1984 6.73% 9.60% MIG-2
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PROCEEDINGS OF THE SHAKOPEE CABT,F COMMUNICATIONS
ADVISORY COMMISSION
REGULAR SESSION AUGUST 22, 1983
Chrm. Anderson called the meeting to order at 7:40 P.M. with Comm. Harrison,
Davis, Abeln and Williams present. Also present was Jeanne Andre , Admin. A ss't.
Davis/Harrison moved to approve the minutes of July 25, 1983 as kept. Motion
carried unanimously.
Discussion was held on Article I - Name - of the Articles of Incorporation.
Several suggestions were made for an interesting name.
A beln/Williams moved to adopt Shakopee Community Access Corporation, Inc. as the
official name, with consensus being the Access Commission members could adopt a
nickname, if desired. Motion carried with Comm. Harrison opposed.
Discussion followed of the By-Laws of the Shakopee Community Access Corporation,
Inc. Items discussed are as follows.
2.113 - Removed language on notice of payment of dues, placing it under 2.132 and
2.264 (Treasurer) .
2.151 - Harrison/Davis moved to set the annual meeting for the third Wednesday in
February. Motion carried unanimously.
2.154 - Harrison/Abeln moved to change the first sentence to read "The Chairperson
of the Board of Directors may initiate or, at the request of two other
members of the Board of Directors, may call special meetings. " Motion
carried unanimously.
2.156 - Abeln/Davis moved to have this section read: "Quorum: A minimum of 40/ of
total members in good standing shall constitute a quorum. " Motion carried
unanimously.
2.157 - Williams/Harrison moved to add this section, reading "Parliamentary Proce-
dures: All procedural matters not specifically outlined in the by-laws
shall follow Robert's Rules of Order, Newly Revised. " Motion carried
unanimously.
2.21 - Williams/Harrison moved to change the first sentence to read "The Board
shall be composed of at least seven (7) persons appointed by the Shakopee
City Council from among the members in good standing in the Access Corp. "
Motion carried unanimously.
2.22 - Harrison/Abeln moved to change "may" to "shall" in the third sentence.
Motion carried unanimously.
2.231 - Harrison/A beln moved to have this section read "Petition - A petition stat-
ing intent to recall the director, signed by 40% of the members in good
standing as of the date of the petition shall be submitted to an officer of
the Board of Director. " Motion carried una ni mou:.l ,y.
Shakopee Cable Comm. Commission
August 22, 1983
Page 2
2.232 -. Harrison/Williams moved to approve the language of this section as pre-
sented in the draft dated August 8, 1983. Motion carried unanimously.
2.233 - Abeln/Harrison moved to approve this section to read "Vote - At a duly
called membership meeting at which a quorum is present, a 2/3 vote for
recall will adopt a recall resolution removing the director from the
Board and requiring . the City Council to appoint a replacement director
to fill the remainder of the term, as outlined in Section 2.22 of the
By-Laws." Motion carried unanimously.
2.261 d Consensus was to add this section as presented in the August 8, 1983 draft.
2.262 - Davis/Harrison moved to direct the Admin. Ass't to research and present
to this commission standard language to the inclusion of a Vice-Chair
position, and to re-number the following sections as necessary. Motion
carried unanimously.
' .263 (Secretary) F and g - Harrison/Davis moved to adopt the language of these two
sections as presented in the August 8, 1983 draft. Motion carried
unanimously.
2.264 (Treasurer) d, e and i - Harrison/Abeln moved to approve the language of these
sections as presented in the August 8, 1983 draft. Motion carried
unanimously.
2.271 a Consensus was to approve the addition of the City Council for submission
of reports.
2.273 d The Admin. Ass't said the City Admr. doesn't like a fiscal year that is not
on the calendar year. However, she said that because the City gets the
franchise fee at the end of January, it would either be a whole year behind
in funding or a month into the new year. She said the annual meeting is in
February, and normally the new budget would be voted upon at that time.
Considerable discussion ensued regarding the best time for the fiscal year
to run, if the old officers or new officers would be preparing the budget,
time line involved before the annual meeting and waiting for confirmation
of the franchise fee before approving the budget.
Harrison/Davis moved to change the second sentence to read "The Board shall
prepare an annual budget and financial report to be submitted to the general
membership for approval at a special meeting pursuant to Section 2.154 of
the above by-laws. Motion failed with Alben, Williams and Anderson opposed.
Harrison/Abeln moved to change the fiscal year to be from April 1st to
March 31st of the following year. Motion carried unanimously.
2.271
2.273c Harrison/Williams moved to approve the language in 2.271 and 2.273c as pre-
sented in the August 8, 1983 draft of the by-laws. Motion carried
unanimously.
2.274 Brief discussion was held, with consensus being that the section was
reasonable.
2.276 Davis/Williams moved to change the wording of the first sentence to read,
"Any director absent from three Board meetins during a calendar year shall
automatically be reviewed by the Board for a determination of the validity
of the absences, and upon recommendation by a majority of the Board, replace-
Shakopee Cable Commission
August 22, 1983
Page 3
ment will be recommended to City Council for those without valid
reasons for absences." Motion carried unanimously.
3.4 Consensus was to change the wording to "Submitting the amendment to City
Council for information. "
III. Abeln/Harrison moved to have this section read "Amending Procedures: If
it becomes necessary to alter the Shakopee Community Access Corporation's
By-Laws, amendments or revisions shall be made by:" Motion carried
unanimously.
5.5 Consensus was to have "as authorized by the Board" added to the end of
the sentence.
5.10 Consensus was to add "under $100. " to the end of the sentence.
Harrison/Abeln moved to approve the amended Articles of Incorporation and By-Laws
of the Shakopee Community Access Corporation and direct the submission of them to
the City Council for approval. Motion carried unanimously.
Harrison/Abeln moved to approve Section 8.14 of the Cable Communications Ordinance,
as revised, in the August 8, 1983 draft. Motion carried unanimously.
The Admin. Ass't said she will present the Access Corporation to the City Council
on September 6, 1983, and invited those able to attend to come to that meeting to
answer any questions that might arise.
Discussion was held regarding the Cable 3 brochures that ZU has made up. Ms. Mary
Smith said they were being sent to organizations and institutions, but not to the
general public. She said that because the studio is not further along, they did
not want to do any more promotion of public access. She said that to meet Fire
Code they had to tear out and replace the whole ceiling in the studio, so that set
them behind again. She suggested having publicity in the paper the last week in
September, telling of the informational meeting with the League of Women Voters on
October 19. There was discussion about tying in the request for volunteers with the
grand opening of the studio.
Comm. Williams volunteered to handle the promotion of the Access Corp. Ms. Smith
said she is working on a tape promoting cable service and access corp. , which can
be used. She would like to get an article in the paper explaining the Public Ac-
cess Channel, differentiating between those who want to be involved in production
and those who want to be in the Access Corp, with the phone number to call. This
would be in addition to the story that should be in the paper when the City Council
approves the Access Corp. and calls for volunteers. She thought it could go in the
September 12th edition of the Mint, asking for volunteers to apply by September 29th.
The Admin. Ass't. suggested a tape of 30 second shots of each of the Commission
members explaining their interest in Cable as an additional promotional idea. A
suggestion was made to get together after the September 6th Council meeting to meet
on the promotional idea.
Ms. Smith said a very tentative date for a workshop on the institutional network
is Friday a.m. , October 14. She would like to get Will Kitchen or someone of his
experience, and she will tie down the date after the guest is confirmed.
The Admin. Ass't will prepare a report regarding possible membership affiliations
for the Commission, to be presented September 26, 1983.
Shakopee Cable Advisory Commission
August 22, 1983
Page 4
The Admin. Ass't will check with other cable service territories regarding sub-
scriber complaint, procedures, and have something ready for a d.-i_scu:;ston on Sept.
26, 1983.
Chrm. Anderson asked about power outages and getting credit for them. He said it
is his interpretation of the ordinance that after you have not had cable for 72
hours, then you are entitled to credit for that period. Ms. Smith said she didn't
think there was any interpretation involved, but that credit was given after 72
hours without cable. She suggested the attorney who drew up the ordinance, Adrian
Herbst, would be the authority to call. The Admin. Ass't suggested this item could
be addressed further under the topic of subscriber complaints.
Discussion of the annual Report Format will be addressed at the October meeting.
Discussion of Access Program Standards will be addressed at the November meeting.
Discussion of Regional Interconnect will be addressed at the October meeting.
Discussion of how future additional services will be chosen will take place at the
September 26, 1983 meeting.
Discussion was held regarding the Public Viewing Center. Ms. Smith said she met
with the Library Board about having it in the Library, and the Board. will make a
proposal to ZU about it.
Comm. Williams leaves at this point, 10:45 P.M.
Some brief discussion followed regarding availability of viewing center to the
public.
Davis/Abeln moved to adjourn. Motion carried unanimously. Meeting adjourned at
10:52 P.M.
Jeanne Andre,
Admin. Ass't.
Diane S. Bench
Recording Secretary
PROCF+,"1DINGS OF THE ENERGY AND TRANSPORTATION COMMITTW
SPECIAL SESSION SHAKOPEE, MINNESOTA SEPTEMBER 1, 1983
Chrm. Anderson called the meeting to order at 7:38 p.m. with members Schwingler,
Ziegler, Sorenson and Dunwell present. Absent was member Toppin. Also present
were Jeanne Andre, Admin. Ass't. and Cncl. Colligan.
Schwingler/Ziegler moved to approve the minutes of July 21, 1983. Motion carried
unanimously.
Members reviewed the cross-tabulation survey.
Considerable discussion ensued regarding transit and fare policy options. The
Admin. Ass't. explained further how she arrived at various figures used on a
hypothetical transit service which would include commuter service to Minneapolis
in a van pool type system and a local dial-a-ride. She explained there was nec-
essarily a lot of speculation in this presentation. She added she based a lot of
her information on the in-place system used in White Bear Lake. She said a policy
decision needs to be made regarding the percentage of subsidy provided, and if the
commuter and local service should have the same subsidy percentage or if it is alright
to have different percentages of subsidy for the different transportation services.
She figured the Dial-A-Ride program was intrinsically more expensive, and therefore
may need a higher subsidy than that of the current MTC. Discussion followed about
Plymouth's transit subsidy, which is higher than MTC. She thought an argument could
be made that since MTC has no current service like Dial-A-Ride, the City shouldn't
have to meet their standards for subsidy levels.
Discussion touched on the possiblity of having a fare differential by zoned areas,
or should all of corporate Shakopee pay the same amount. The Admin. Ass't suggested
keeping the van pools fairly autonomous. It was discussed having 2 vans with fixed
routes and one van with a variable schedule, depending on needs. Chrm. Anderson
suggested setting up a maximum subsidy level, which would be met befccre having a
rate increase.
Member Sorenson said that because of the way the law is set up now, the City has to
give back to MTC any money that is not used, so therefore the City might as well
spend the extra money to provide an internal transit service. Chrm. Anderson said
the minimum when filing for Opt Out would be to replace the commuter service to
downtown, and then the decision would be just when to add the Dial-A-Ride. Cncl.
Colligan added the intent of the law is not for a savings, but to improve service.
Chrm. Anderson said adding a Dial-A-Ride, besides the commuter service, would be
providing better service for the money. Member Schwingler said people are pretty
well used to the fixed bus service, and she didn't think that would need to be
changed very much. She said if there is too much flexibility, that can be confusing.
Consensus was to apply for replacement service for downtown and an internal circu-
lator. It was decided to get one system in place for a year, and then additions
could be possible. Member Ziegler suggested trying to get a little more financing
than is needed now to allow for expansion in the near future.
Discussion continued regarding individual vans going to certain areas like Eden
Prairie, Burnsville, etc. or to specific companies that have a large number of
employees in Shakopee. The Admin. Ass't suggested brainstorming all the additional
Energy & Transportation
Sept. 1, 1983
Page 2
transit services that would be possible to provide, such as more vans downtown,
additional internal circulating vans and weekend and evening hours and routes.
Decisions should also be made about a fixed subsidy, minimum number of riders,
maximum mileage and fixed operating costs.
Cncl. Colligan suggested asking for as much as possible at first, and if MTC
doesn't like something, they will take it out. But if they approve it, then it
is in the system, and it is easier than going far additional services later. He
said some of it could also be used as a bargaining factor.
Sorenson/Ziegler moved to add to the Opt Out package one subscriber van and one
van with a variable schedule, to be instituted simultaneously with the commuter
service. Motion carried unanimously.
Discussion ensued regarding building costs into the package to allow for parking
fees for the downtown vans. It was discussed that the free van parking lots were
quite a distance from the main downtown area, and either the drivers would have
to be reimbursed to park closer, or the route would have to leave earlier and get
home later to allow time to get to the parking area.
Consensus on the fare was $1.25 per day as a monthly fee and $1.50 per trip with
no contract. The Admin. Ass't said she would check further on administrative and
promotion costs. She thought she could check with Willmar and White Bear Lake.
She said the City Administrator was thinking there would be someone in City Hall
who would be the controller of the transit service, but still have the vans some-
what autonomous. She said she would research further the cost and benefit dif-
feittial of having a dispatcher and contracting the whole service from a company.
She would lean towards contracting, if it was feasible.
Cncl. Colligan leaves at this point, 9:45 p.m.
Discussion ensued regarding the number of miles the internal van would go, as if
it served all of Shakopee's city limits that would cover a lot of miles. The Admin.
Ass't suggested stating that one trip is considered 5 miles or less, and if anyone
wanted to go further, they would have to pay more. She said she would check out
the mileage between various areas in the City, to help the members get an idea of
the area covered. She also suggested checking with the police department to see
how many miles the squads cover in one day, to try to help determine how many miles
an internal van would cover in a day.
Hours of operation were discussed, as being 6:30 a.m. to 5:30 p.m. or 6:00 a.m. to
6:00 p.m.
Fares were discussed for the Dial-A-Ride as being about $1.00 per trip. It was
suggested to give a discount for multiple rides. The Admin. Ass't also suggested
giving a discount for a reservation 24 hrs. or more in advance, to encourage com-
bining trips, such a.; $1 .00 for 24 hrs. in advance, $1.50 for round trip and $2.00
for short notice trips.
Member Schwingler informed the members about her experience on the bus when it
broke down and the delay in getting a replacement bus. She said they were told they
could not catch one of the buses coming back from Shakopee or Chaska. She asked the
Admin. Ass't to contact MTC and get an official version of their policy.
Sorenson/Ziegler moved to adjourn. Motion carried unanimously. Meeting adjourned
at 10:13 p.m.
Jeanne Andre, Admin. Ass't. Diane S. Beuch, Recording Secretary
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
• (Regular Meeting)
The Shakopee Public Utilities Commission convened in regular session on
August 1, 1983 at 4:30 P.M. in the Utilities meeting room.
Commissioner Bishop offered a prayer for divine guidance in the deliberations
of the Commission
MEMBERS PRESENT: Commissioners Bishop, Kirchmeier and Cook. Also Superin-
tendent Leaveck, Manager Van Hout, Liaison Wampach and Secretary Menden.
Motion by Kirchmeier, seconded by Cook to approve the minutes of the July
13, 1983 adjourned regular meeting as kept. Motion carried.
Representatives from the Valley Ice Arena were present requesting the
Commission look into the present rate they were being billed at. A discussion
was held as to the present billing rates and status of the ice arena.
Motion by Cook, seconded by Kirchmeier that the Shakopee Public utilities
Commission give to the Valley Ice Arena $2,000.00, starting April, 1984 a sum
of $400.00 per month for five months an adjustment to their electric bill and
in return we will be given two hours free skating time to the Community on a
year to year basis only. This motion is based on the provision that the Shakopee
Community Services will administer the free skating time. Motion carried.
BILLS READ:
City of Shakopee 20,032.00
Battery Tire Warehouse 43.51
Bentz Construction, Inc. 402.50
Braun Environmental Laboratories 30.00
Burmeister Electric Co. 255.40
Capesius Agency, Inc. 16,230.00
Chicago and Northwestern Transportation Co. 60.00
City of Shakopee 747.29
Dicks Service 3.00
Ditch Witch of Minn, Inc. 132.11
Dunnings Hardware, Inc. 20.26
Electronic Center, Inc. 65.94
Feed Rite Controls, Inc. 1,035.54
Fox Valley Marking Systems, Inc. 117.90
Graybar Electric Supply 22,066.81
H & C Electric Supply 201.50
Mary Henderson 23.37
Krass, Meyer and Kanning 47.00
Lathrop Paint Supply Co. 56.87
Edmond Leaveck 59.40
Leef Bros. , Inc. 15.55
M/A Associates, Inc. 148.15
Marshall and Stevens Inc. 200.00
Minnesota Electric Supply Co. 1,675.65
Minnesota Municipal Utilities Association 200.00
Motor Parts Service 16.31
National electric inc. 60.00
Ted Neisen 262.00
Northern States Power Co. 722.80
Northern States Power Co. 293.26
Pitney Bowes, Inc. 79.50
Reynolds Welding Supply 2.75
Schermer Stell Fab 112.75
Scott County Sheriffs Office 304.76
Serco
56.00
Shakopee Hardware 24.29
Shakopee Public Utilities Commission 327.47
Shakopee Services 36.00
Southwest Suburban Publishing Inc. 83.74
Starks Cleaning Services 17.30
Suel Business Equipment 21.04
Total Tool Supply Co. 56.01
Valley Industrial Propane, Inc. 33.18
Louis Van Hout 106.28
Water Products Co. 1,484.10
Wesco
{ 4,044.44
Wheeler Division St. Regis Corp. 4,926.60
Motion by Kirchmeier, seconded by Cook that the bills be allowed and ordered
paid. Also the Northern States Power Co. energy bill when it arrives. Motion carried.
Liaison Wampach advised the Commission of Council action to have the City
Attorney take legal action on the unpaid water and sewer billing of an apartment
owner in Shakopee in lieu of adding the unpaid amount to his taxes.
Manager Van Hout presented answers to some questions asked at a previous
meeting regarding the liability umbrella policy and the errors and ommissions
insurance.
Manager Van Hout presented the decision by FERC to award a license to the
City of Hibbing.
Motion by Kirchmeier, seconded by Cook that the Shakopee Public Utilities
Commission table Lock and Dam #2 indefinitely. Motion carried.
A statement on the progress of the street light on Co. Rd. 15 and 12th Avenue
will be coming from City Hall shortly.
Manager Van Hout reported to the Commission that the firm of Office Interiors
has been hired to do the planning of the remodeling for the Utility building offices.
Manager Van Hout reported on the meeting of the computer task force. There
will be a series of meetings in the near future.
The Northern States Power Co. wholesale contract has been received and forwarded
on to Rod Krass for his comments. At the present time we are waiting for his comments
on the contract.
Triange Engineering, an energy saving consultant, has made a proposal to examine
ways to reduce energy costs on our water pumping. They will present their ideas
and Manager Van Hout will go thru the proposals at that time.
The status of the pole yard for the Shakopee Public Utilities Commission was
discussed.
Motion by Bishop, seconded by Kirchmeier to contact the City Engineer to do
the engineering necessary to provide for the grade and drainage for the pole yard
and to ask the City Engineer to submit a proposal for such engineering. Motion
carried.
Superintendent Leaveck reported three fire calls for July for a total of
35 minutes.
There was 1 loss time accident for July.
Motion by Kirchmeier, seconded by Cook that the meeting be adjourned. Motion
carried.
• Barbara Menden, Commiss`.on Secretary
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Regular Meeting)
The Shakopee Public Utilities Commission convened in regular session on
September 6, 1983 at 4:30 P.M. in the Utilities meeting room.
MEMBERS PRESENT: Commissioners Kirchmeier and Cook. Also Manager Van Hout,
Superintendent Leaveck and Secretary Menden. Commissioner Bishop was absent.
BILLS READ:
City of Shakopee 20,032.00
American Business Industries, Inc. 153.18
Auto Central Supply 17.50
Boardman, Suhr, Curry and Field 1,285.58
Burmeister Electric Co. 255.40
C. H. Lumber Co. 73.00
Capesius Agency 732.82
Chicago and Northwestern Transportation Co. 80.00
City of Shakopee 1,830.88
Dressen oil Co. 313.70
Dunnings Hardware, Inc. 21.22
Electrical Mechanical Services, Inc. 180.00
Gerin Corporation 103.34
Graybar Electric 12,905.76
H & C electric Supply 2,272.36
H & M Cragg Co. 87.24
Harmons Hardware 4.80
Hennens ICO 5.75
Kuhlman Division Headquarters 2,810.00
Lathrop Paint Supply Co. 7.28
Leef Bros. , Inc. 15.75
Malkerson Motors 5.50
Minnegasco 8.41
Minnesota Electric Supply Co. 2,326.94
Motor Parts Service 25.38
Ted Neisen 162.00
Northern States Power Co. 280,847.34
Northern States Power Co. 1,062.04
Northwestern Bell Telephone Co. 325.04
Permapost Products Co. 4,680.00
Precision Metal Fabricators 20.00
Reynolds Welding Supply Co. 5.50
Schilz Ornamental Iron 141.00
Serco 35.00
Shakopee Floral 30.21
Shakopee Ok Hardware 162.81
Shakopee Public Utilities. Comm. 281.03
Shakopee Services 18.00
Shakopee Valley News 88.83
Starks Cleaning Services 25.95
Comm. of Employee Relations State Agency Rev. Fund 14.25
Stemmer Farm and Garden 112.85
Suel Business Equipment 21.09
Truck Utilities and Mfg Co. 1,790.00
U.S. Transformer Inc. 1,715.00
Valley Industrial Propane 33.18
Water Products Co. 59.76
Wesco 1,927.09
Motion by Cook, seconded by Kirchmeier that the bills be allowed and
ordered paid. Motion carried.
Manager Van Hout informed the Commission that a representative from Triangle
Engineering will be present at the next meeting.
A representative from O'Connor and Hannon will also be present at the next
meeting.
Motion by Cook, seconded by Kirchmeier to adjourn to the 12th of September,
1983 at 4:30 P.M.
Motion by Cook, seconded by Kirchmeier that the meeting be adjourned.
Motion carried.
,)CL kC7) 11,?: CC\
Barbara Menden, Commission Secretary
TENTATIVE AGENDA
ADJ .REG.SESSION SHAKOPEE , MINNESOTA SEPTEMBER 20, 1983
Mayor Reinke presiding
1] Roll Call at 7 :00 P .M.
2] Liaison Reports from Councilmembers
3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
4] Approval of Consent Business - (All items listed with an asterick
are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion of
these items unless a Councilmember so requests, in which event
the item will be removed from the consent agenda and considered
in its normal sequence on the agenda. )
*5] Approval of Minutes of September 6, 1983
6] Communications:
a] Shakopee Chamber of Commerce re : Mn. Main St. Program
b] Don Steger, Shakopee City Planner re : resignation
7] Public Hearings: None
8] Boards & Commissions: No reports
9] Reports from Staff:
a] Cable Construction Deadline of Sept. 16th
b] Unassessed Costs for Hauer' s Addition.
*c] Refuse Contract for 1984
d] Bills in amount of $603,375. 87
e] Eagle Creek Town Hall Lease With Scott/Carver Economic Council_On
f] Renaming of 16th Avenue and 90th Street table
g] Valley Industrial Blvd. So. 82-2 Change Order No. 4
h] Certificate of Completion for Manhole Reconstruction and
Adjustments in 1st Avenue (TH101 )
i] Eagle Creek Driveways
j ] Departmental Reorganization
k] Six Year Capital Equipment List - bring June 17th copy
1 ] Six Year Capital Improvement Plan - bring July 7th draft
m] 1982 Pavement Preservation and Rehabilitation Program
10] Resolutions and Ordinances:
*a] Res. No. 2160, Apportioning Assessments Among New Parcels Created
As A Result of the Subdivision of Land
On b] Ord. No. 134, Establishing A New Public Improvement Revolving Fund
Table c] Res. No. 2161 ,Authorizing the Withdrawal,. of Funds from the Present
PIR Fund to be Placed into the New PIR Fund
11 ] Other Business:
a]
b]
c]
12] Adjourn to Tuesday, September. 20, 1983
John K. Anderson, City Administrator
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 6, 1983
Mayor Reinke called the meeting to order at 7:00 p.m. with Cncl. Wampach, Lebens,
Colligan, Vierling and Leroux present. Also present were Rod Krass, Ass't. City
Attorney; H.R. Spurrier, City Engineer; John K. Anderson, City Admr. ; and Judith
S. Cox, City Clerk.
Liaison reports were presented by Councilmembers.
Mayor Reinke asked if there was anyone present in the audience who wished to ad-
dress the Council on any item not on the agenda, and there was no response.
Leroux/Lebens moved to approve the minutes of August 16, 1983 and August 23, 1983
as kept. Motion carried with Cncl. Colligan abstaining because of his absence at
those meetings.
Colligan/Vierling moved to accept the letter from ISO Commercial Risk Services, Inc.
dated August 18, 1983 regarding the evaluation of the City's fire insurance classi-
fication. Motion carried unanimously. The City Admr. said the Fire Dept. is doing
some further research to see if it is possible to improve the City's protection class
to "4", or if that can only be attained by full time fire departments.
Leroux/Lebens moved to accept the letter from the Shakopee Valley News dated August
22, 1983 and place it on file. Motion carried unanimously.
Wampach/Vierling moved to accept the letter from Rubber Industries, Inc. dated
September 6, 1983 and place it on file. Motion carried unanimously.
The Admin. Asst. gave some background on the creation of a Public Access Corp. by
the Cable Communications Advisory Commission. She pointed out a potential problem
could develop because the proposed By-Laws can be amended without prior Council
approval, and therefore it is possible a change could put them in conflict with the
Cable Ordinance. She felt some compromise should be reached to keep the By-Laws
and Ordinance compatible.
The Admin. Ass't. pointed out the other significant issue of the Board of Directors
being elected by membership or appointed by City Council, was settled with a com-
promise of having nominations by the membership, with appointment being made by
the Council. The City Admr. said he thought this was a good, workable compromise.
Considerable discussion ensued regarding these issues. Cncl. Leroux suggested hav-
ing the City Attorney review any proposed By-Law changes, and have only those changes
that in his opiniai conflict with the Ordinance , come before the Council. The Admin.
Ass't. further explained the nomination by petition procedure, and talked about the
City's commitment to funding for access programming.
The Ass't City Attorney said he would like the Council to have some control over
possible By-Law changes. He suggested that changes proposed in the By-Laws that
the City Attorney deems to be substantive be also brought back before the Council.
Leroux/Wampach moved to allow all By-Law changes of the Shakopee Public Access Corp. ,
except those that would be in conflict with the Cable Ordinance, as interpreted by
the City Attorney. The Admin. Ass't clarified that if the City Attorney found a
proposed By-Law change did not conflict with the Ordinance, it would be referred
back to the Access Corp. , and if it did conflict with the Ordinance it would be
referred to City Council for resolution.
Bill Anderson, Chrm. of the Cable Communications Advisory Commission, explained
further the Commission's rationale for the nomination of the Board members.
Motion carried lAnanimously.
Colligan/Leroux moved to approve a change to Section 8.14 of the Cable Franchise
Ordinance to provide for the proposed procedure for appointment of Board members
to the Public Access Corp. , by appointment by City Council after nomination by
the membership of the Public Access Corp. Motion carried unanimously.
Leroux/Colligan moved to approve the proposed Articles of Incorporation and By-
L8,ws of the Public Access Corporation, to direct staff to commence the necessary
Shakopee City Council
September 6, 1983
Page 2
action to establish the corporation, prepare the ordinance amendment and advertise
for persons willing to serve on the initial Board of Directors.
The Ass't City Attorney pointed out a couple of items in the By-Laws that he
questioned. Discussion followed.
Leroux/Lebens moved to amend the motion to approve the Articles of Incorporation
and By-Laws of the Public Access Corporation subject to approval of the City
Attorney or Ass't City Attorney. Motion to amend carried unanimously.
Main motion as amended carried unanimously.
Colliga/Vierling moved to name Bill Anderson and Bill Harrison as incorporators
of the Public Access Corporation. Motion carried unanimously.
Leroux/Wampach moved to open the public hearing regarding the vacation of the alley
in Block 9, ESP, lying North of Kentucky Fried Chicken. Motion carried unanimously.
Mayor Reinke asked if there was anyone in the audience who wished to comment on
this item.
The manager of Kentucky Fried Chicken asked about restrictions over the utility
easement, which were explained by the City Engineer.
Colligan/Vierling moved to close the public hearing. Motion carried unanimously.
Lebens/Leroux offered Resolution No. 2158, A Resolution Vacating the Public Alley
in Block 9, According to the Plat of East Shakopee, Soott County, Minnesota, and
moved its adoption. The City Admr. summarized the resolution. Motion carried
unanimously.
Colligan/Lebens moved to open the public hearing on the proposed use of General
Revenue Sharing Funds. Motion carried unanimously.
Mayor Reinke asked if there was anyone present in the audience who wished to com-
ment on this item, and there was no response.
Leroux/Wampach moved to close the public hearing. Motion carried unanimously.
Colligan/Wampach moved to open the public hearing on the proposed budget for 1984.
Motion carried unanimously.
Mayor Reinke asked if there were any comments from the audience.
The City Admr. said a meeting was held between himself, Mayor, Finance Director,
Fire Chief and representatives of Louisville and Jackson townships regarding the
proposed Fire Dept. budget, and specifically, the item of a new pumper for $150,000.
He said that since the townships' share of this item made a larger impact than the
City, it was agreed to have the townships participate in that purchase by spreading
the cost over 5 years.
Mr. Tietz stated the only reason Louisville Township went along with the purchase
of the new pumper was because they were led to believe it was a foregone conclusion
that the item was already in the budget and would definitely be purchased.
Cncl. Leroux spoke for the Capital Equipment Committee and said this was a replace-
ment piece of equipment, and further explained some of its specifications, includ-
ing increased foam capacity.
Mayor Reinke asked if there were any other comments from the audience, and there
were none. The City Admr. said the proposed budget is available in the Library
and City Hall, and persons have a month to make any further comments on it.
Colligan/Wampach moved to close the public hearing. Motion carried unanimously.
Leroux/Lebens moved to have Louisville and Jackson Townships participate in the
purchase of a pumper truck for the Shakopee Fire Department by amortizing the amount
over a 5 year period, beginning with the year of purchase. Motion carried unani-
mously.
1
Shakopee City Council
September 6, 1983
Page 3
Discussion followed with members of Louisville Township regarding a joint powers
agreement relative to a water management organization. Mr. Tietz stated he thought
the Chapter 509 Bill was very bad for rural government, especially the water
quality clause, which has no limits in it. He said he would be agreeable to signing
a letter of intent with Jackson Township and Shake2ee to fulfill the requirement
of starting something on it, but it would just be a delaying tactic to allow them
to lean on their representative. Discussion followed, with consensus being to
utilize Scott County's resources without making them a party to the joint powers
agreement.
Discussion ensued regarding the City's contract with the Lower Minnesota Watershed
District relative to the Huber Park Trail. The City Admr. pointed out an incon-
sistency in that the City is required to develop its plans according to the over-
all plan of the district, which does not conform to Shakopee's Comp. Plan. Alter-
natives were discussed to best deal with this inconsistency.
Leroux/Vierling offered Resolution No. 2157, A Resolution Authorizing Execution Of
An Agreement With the Lower Minnesota River Watershed District, and moved its
adoption. Motion carried unanimously.
Leroux/Wampach moved to direct staff to enter into negotiations with the Lower Minn.
River Watershed District to attempt to upgrade its comp plan to better reflect that
of Shakopee 's comp plan. Motion carried unanimously.
Leroux/Vierling moved to approve the plans and specifications and authorize adver-
tisement for bids on construction of the public restrooms and related improvements
for the Huber Park Trail. Motion carried unanimously.
The Admin. Ass't gave some background on the New Main Street Program. She said the
timing should fit in well with the Downtown Redevelopment plans.
Vierling/Colligan moved to direct the City Admr. to submit a letter of intent to
apply to the Minnesota Main Street Program on September 7, 1983, and request the
HRA and Downtown Committee to hold a special meeting to further discuss possible
application and participation of the City in this program. Motion carried
unanimously.
Leroux/Colligan moved to extend the flex-time program with Department Head approval
of schedules, and City Hall hours to be set at 8:00 a.m. to 4:30 p.m. , with the City
possibly extending the City Hall hours for summer operation at some point in the
future. .
Discussion followed. The City Engineer explained some problems he has been having
meeting some deadlines when more staff is on flex-time. The City Adiar. suggested
a staff meeting to coordinate and avoid that problem in the Engineering Dept.
Motion failed with only Cncl. Leroux in favor of it.
Colligan/Wampach moved to not extend flex-time, and to set City Hall hours at 8:00
a.m. to 4:30 p.m. Motion carried unanimously.
Lebens/Leroux moved to maintain the Civil Defense program. Motion carried
unanimously.
Council considered proposals for 1983 audit services from several firms. Discussion
centered on having one firm do the actual audit, and another consultant reviewing
the City's procedures and issuing a management letter. Cncl. Wampach stated the
only auditor he would consider is one who lives in Shakopee. Discussion followed.
Lebens/Leroux moved to table the audit proposals until the City Admr. can check on
the availability and cost of a management consultant, what is included in the manage-
ment letter of the firms that have made proposals and get copies of previous letters
they have written, and to check with the State Auditor about the costs and experience
of that staff to do the audit. Motion carried unanimously.
Leroux/Vierling moved that bills in the amount of $37,052.93 be allowed and ordered
paid.
Roll Call: Ayes; Unaninous Noes; None Motion carried.
Shakopee City Council
September 6, 1983
Page 4
Leroux/Vierling moved to direct SPUC to install street lights at County State Aid
Highway 15 and 12th Avenue and at CR83 and 4th Avenue, and to bill the cost of that
installation to Scott County Highway Dept.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
The City Admr. gave the quotes for installing a new septic system for the Eagle
Creek Town Hall.
Leroux/Wampach moved to accept the bid of $2,000 from F & B Construction if that
cost includes the replacement of the sewer pipe from the building. If it does not,
the bid of $2,050 from Hybak Digging and Trenching Service will be accepted.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Wampach moved to direct City staff to work out the details to either con-
struct or loan monies to construct a new addition to Eagle Creek Town Hall. Said
arrangements are to be worked out with the Scott-Carver Economic Council and brought
back to City Council at its next regular meeting.
Mayor Reinke asked the City Admr. to check on a turnkey program, similar to that
done for the library.
Motion carried unanimously.
Colligan/Wampach moved to direct staff to prepare an agreement between the City and
the developers of Minnesota Valley 5th Addition, which would enable them to escrow
money for the completion of Taylor Street, install a temporary driveway at their
expense, and thus be able to sell their 4-plex on Lot 5, Block 2, Minnesota Valley
5th Add'n. Motion carried with Cncl. Leroux opposed.
Colligan/Vierling moved to direct the appropriate City staff to draft an amendment
to City Code Section 2.70, Subd. 3 adding language that would enable the City to
dispose of excess property to other public agencies without a competitive bidding
process.
Leroux/Colligan moved to amend the motion to change City Code Section 2.70, Subd. 3
to increase the amount at which a bid must be taken or an auction held, from $100 to
$1,000.00. Motion to amend carried unanimously. Main motion as amended carried
with Cncl. Lebens opposed.
Leroux/Vierling moved to authorize the City to participate in the Product Information
Network Division's 120 trial period at no cost to the City, with staff providing
a report on the usefulness of the program at the end of the trial period.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Cncl. Colligan suggested that more cooperation might be obtained from Jackson
and Louisville Townships regarding the creation of a water management organization
if the townships had more input in areas of zoning and development in an advisory
capacity. Discussion followed.
Colligan/Leroux moved to direct the appropriate City staff to set up a meeting with
the township board officials of Jackson and Louisville townships to make a final
determination as to whether or not the townships will participate in a joint powers
agreement. Motion carried unanimously.
Colligan/Leroux moved to direct staff to coordinate a meeting between Shakopee
and Jackson Township to investigate the possibility of setting up
a joint advisory board for planning and zoning. Motion carried unanimously.
Leroux/Lebens moved to direct staff not to put the delinquent water and sewer bill
for the John Nelson apartments on the 1984 taxes because payment has been made in
full. Motion carried with Cncl. Colligan opposed.
Considerable discussion ensued regarding placing of the Permanent Improvement Re-
volving Fund (PIR) on the ballot. Cncl. Lebens said she wanted to have the PIR
Fund used for something special, like a downpayment on a new City Hall, and then
have it closed out. Discussion followed regarding the public's perception of the
PIR Fund and how it would like any excess monies used. Discussion also covered
whether or not the fund is still necessary, if the maximum amount should be reduced
and if it should be a revolving fund, where withdrawals have to be returned. The
Ass't City Attorney gave advise regarding how a referendum should be handled legally.
Shakopee City Council
September 6, 1983
Page 5
Leroux/Vierling moved that an Ordinance be drafted to establish a new PIR
Fund with a fund balance of $75,000. Motion carried unanimously.
Leroux/Lebens moved to direct staff to prepare a referendum to be placed on the
November City election ballot for disposition of the present PIR Fund. Motion
carried unanimously.
Leroux/Vierling offered Ordinance No. 133, Fourth Series, An Ordinance of the City
of Shakopee, Minnesota, Amending Shakopee City Code Chapter 12 entitled "Subdivi-
sion Regulation (Platting)" by Repealing Items 4 and 5 of Subdivision 2C of Section
12.04 By enacting a New Item 4 of Subd. 2C of Section 12.04 and by Enacting a New
Item 5 of Subd. 2C of Section 12.04 By Adopting by Reference Shakopee City Code
Chapter 1 and Section 12.99 Which Among Other Things Contain Penalty Provisions,
and moved its adoption.
Roll Call: Ayes; Unanimous Noes;None Motion carried.
Leroux/Vierling offered Ordinance No. ]_3 ', Fourth Series, An Ordinance of the City
of Shakopee, Minnesota, Amending Chapter 11 Entitled "Land Use Regulations (Zoning)"
by Repealing C and D of Subsection 16 of Section 11.60 and by Enacting a New C of
Subsection 16 of Section 11.60 Entitled "Criteria and Definitions" and by Adopting
by Reference Shakopee City Code, Chapter 1 and Section 11..99 Which Among Other
Things Contain Penalty Provisions, and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling offered Resolution No. 2152, A Resolution Apportioning Assessments
Among New Parcels Created as a Result of the Subdivision of Land Parcel No. 27-
102022-0 (Outlot B, Minnesota Valley 4th Addition), and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling offered Resolution No. 2148, A Resolution Ordering the 1983 Diseased
Tree Removal Program, and moved its adoption.
Roll Call: Ayes;Unanimous Noes; None Motion carried.
Leroux/Vierling offered Resolution No. 2149, A Resolution Declaring the Cost to be
Assessed, Ordering the Preparation of and Setting a Hearing Date on the Proposed
Assessments for the 1983 Diseased Tree Removal Program, and moved its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Colligan offered Resolution No. 2155, A Resolution Declaring Cost to be As-
sessed and Ordering the Preparation of proposed Assessment and Calling for a Hearing
on the Proposed Assessment - Public Improvement No. 1982-4, Improvement of Alley
in Block 50, Shakopee City, and moved its adoption. The City Admr. summarized.
Roll Call: Ayes; Wampach, Vierling, Leroux, Colligan, Reinke
Noes; Lebens
Motion carried.
Collign/Lebens offered Resolution No. 2154, A Resolution Declaring Cost to be
Assessed and Ordering the Preparation of Proposed Assessment and Calling for a
Hearing on the Proposed Assessment - Public Improvement No. 1982-5, Block 2,
Timber Trails Storm Sewer Lateral, and moved its adoption. The City Admr. sum-
marized.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Lebens offered Resolution No. 2151, A Resolution Declaring thg Adequacy of
Petition and Ordering Preparation of Report - Improvement of Alley in Block 83,
Shakopee City, and moved its adoption. The City Engineer was directed to give
the petitioners a rough estimate of the cost involved before the report is prepared.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Vierling offered Resolution No. 2150, A Resolution Ordering the Improvement
of Block 1, Furrie 's 1st Add'n. by Sidewalk and Curb Project No. 1983-2, and moved
its adoption.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Lebens offered Resolution No. 2153, A Resolution Ordering the 1983 Curb,
Gutter, Sidewalk and Driveway Apron Replacement Program 1983-1, and moved its
adoption. The City Admr. summarized the resolution.
The City Engineer explained in more detail the waivers that were signed and how
the costs were figured to recoup the City's expenses, partially utilizing an
averaging technique.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Shakopee City Council
' September 6, 1983
Page 6
Leroux/Wampach offered Resolution No. 2156, A Resolution Adopting Assessments
for the 1983 Curb and Gutter, Sidewalk and Driveway Apron Replacement Program
1983-1, and moved its adoption.
Colligan/Leroux moved to amend Resolution No. 2156 to change No. 4 to read "Any
assessment paid on or before September 30, 1983 shall be reduced by an amount
equal to the administrative services for the improvement district cost." Motion
to amend carried unanimously.
Roll Call on Resolution No. 2156 as amended: Ayes; Unanimous Motion carried.
Cncl. Wampach questioned the City Engineer regarding the sidewalk extension and
sidewalks at drive-ways in Block 57, which he thought should be sloped for the
handicapped. The City Engineer would check on the sidewalk extension. The City
Admr. said it was his decision not to require ramps where curb line was not
changed, since this is temporary until the street is re-done.
The City Admr. said the City Attorney asked if Council wants to charge Ray Peterson
with a misdemeanor for blocking the public way near Viking Steel. All responded
negative except Cncl. Lebens.
Leroux/Lebens moved to adjourn to September 13, 1983 at 7:00 p.m. Motion carried
unanimously. Meeting adjourned at 11:15 p.m.
Judith S. Cox
City Clerk
Diane 5. Beuch
Recording Secretary
•
� mel' .-,• T
ROBERT J. SCH11I"T"!. �i_'R ' a 1```~ ' ,�
Senator 36th District
n730 Old H\„_ 16,) B'vLi. Q. _ _
Jordan. Minnesota 55352
()thee- Senate
ri
St. Paul. Minnesota 55155
Phone: 2(m-7157 State of Minnesota
September 19 , 1983
Commissioner Richard Braun
Department of Transportation
Transportation Building
St . Paul , Minnesota 55155
Dear Commissioner Braun :
Because of a conflict in my schedule , I was unable to
attend a meeting with the City of Shakopee , regarding
the Shakopee bypass in your office , Monday, September
12th at 4 : 00 pm.
I understand you had a very comprehensive discussion
regarding the many problems associated with traffic
volumes , particularily grain trucks , and safety concerns ,
in addition to vacant downtown buildings . The Shakopee
bypass is crucial in order for the downtown comprehensive
plan to be properly implemented .
I wish to restate my strong support for an early decision
on the Shakopee bypass . An affirmative decision is
imperative for the continued growth of the city of
Shakopee .
Sincerely,
ROBERT J . SCHMITZ
Chairman
Senate Local & Urban Government Committee
RJS/st
cc : Mayor Eldon Reinke
3071 Haver Trail
Shakopee , MN 35379
John Anderson , City Administrator
City of Shakopee
COIVIMIT"IEES • Chairman. Local and Urban Government • Rules and
Administration • Finance • Transportation • Veterans and General Legislation
I
SHAKOPEE AREAei/
i 6 C7 6/1��'i111% Cr F
P.O. BOX NO. 203❑ SHAKOPEE, MINNESOTA 55379 ❑ (612) 445-1660
Sept. 13, 1983
Mr. John Anderson
Administrator
City of Shakopee
129 E. 1st Ave.
Shakopee,MN 55379
Dear Mr. Anderson,
The Shakopee Area Chamber of Commerce met Monday, September 12,1983
and passed a unanimous resolution to support the Minnesota Main St. Program.
Please keep us informed as of your needs.
Sincerely,
Pam Hotzler
Secretary
VM/ph
RECERIF,0
September 14, 1983 . .. 1933
C''
CITY OF SHAKOKE
Mayor and City Council
City Hall
Shakopee, MN 55379
Dear Mr. Mayor and City Council ,
Effective at the end of the work day, September 30, 1983,
I am resigning my position as City Planner for the City of
Shakopee. I intend to pursue other interests in the Western
States.
The opportunity to develop sound working relationships
with the City Council and Planning Commission, and my
involvement in a variety of community issues have been of
great value to me. Many thanks for making the past two and
a half years a positive experience.
tSY'n�erelY,
(/—/L) fl "2)
Don Steger
cc , John K. Anderson
MEMO TO: John K. Anderson, City Administrator
FROM: Jeanne Andre , Administrative Assistant
RE : Cable System Completion
DATE: September 16 , 1983
Introduction
Attached are copies of your letter to Zylstra-United Cable Television
Company (ZU ) requesting cable system construction information, the
response by ZU President , Jim Abbott , and the monthly report on the
cable system. ZU also submitted a map detailing construction pro-
gress which will be available for review at the September 20, 1983
Council meeting.
Background
To summarize the materials , ZU has been able to complete most con-
struction in the core district zone except Patricia ' s Addition,
Hauer Additions and the Minnesota Valley Mall . None of the secondary
district zone has been completed although progress has been made on
all areas except most of Hauer Addition, a section along County Road
16 , and the Chaska interconnect . Special problems related to use
of poles , easements , limestone and MDOT permission to proceed are
involved. It appears that the company feels it can complete most
of the work by October first , although the Company does not address
an anticipated completion schedule for the above listed problem
areas .
The cable ordinance Section 9 .03A, provides that liquidated damages
of up to $100 per day can be drawn from the grantees ' security fund
for "failure to complete system construction in accordance with the
grantee ' s initial service area plan, unless City approves the delay" .
As the company has not met the deadline as extended by the City
following shut down due to frost last fall , the City Council must
determine if it approves the delay. ZU has cited unique problems
of pole rental , limestone , the telephone strike and MDOT construction
as well as equipment procurement problems . Representatives of ZU
will attend the September 20th meeting to detail these problems .
If the Council approves a delay, such approval could be indefinite
or contingent on a new deadline in line with Zylstra ' s expectations
of their own performance . The delay could also provide for penalties
to be instituted upon administrative determination that the revised
dealine has not been met , or could call for further reporting to the
City Council with subsequent Council action necessary to implement
penalties .
Mr. Abbott wished to clearly differentiate between completing con-
struction and installing subscribers . The ordinance provides for
subscribers to receive service within 90 days of their request
after service has been established by activated trunk cable. There-
fore subscribers on completed sections of the system will be served
within 90 days and if a delay is approved , subscribers in the under
construction area will be served within 90 days of completion of
Cable System Completion CL
Page Two
September 16 , 1983
their trunk cable . Ms . Smith has additionally commented that indi-
vidual homes along county roads but not in a subdivision cannot be
served with a drop line from the trunk cable going by their homes .
When adopting the company' s proposal , I think the Council assumed
these homes would be served.
Recommended Action
Work with Zylstra-United Cable to provide a revised deadline for
all construction and provide for the penalty to be imposed
administratively if the revised deadline is not met .
JA/jms
CITY ® F S AK PEE
INCORPORATED 1870 L.
v�
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650AAKO
iti 4)
Sept . 9, 1983 f
Mr. James Abbott, President
Zylstra-United Cable Television
P.O. Box 178
Yankton, S.D. 57078
RE: Completion of Cable System
Dear Mr. Abbott:
Many citizens have contacted the City regarding their concerns that 1) they
have not been connected to cable although they have a long-standing request for
services, or 2) their lawns have not been restored for following cable installation
on their property. Due to your comments that your company may he unable to meet
the extended installation deadline and the concerns raised by local citizens, I would
like to have a thorough, updated report to submit to the City Council at their
upcoming meeting on September 20th.
If your company is able to 1) arrange the installation of all needed aerial and
underground cable, 2) assure that all installed cable is operational and able to serve
subscribers and 3) provide for restoration of aII disturbed property by the
September lb, 1983 deadline, please give nus a letter to the effect that these three
requirements have been met by Zylstra-United.
If circumstances interfere with the successful completion of any or all of these tasks,
please provide me with a map detailing where these tasks have been successfully
completed and where work remains to be done. You should use whatever size and number
of maps you need to clearly represent the situation. You may also enclose a
narrative description if that will help with the explanation. You should also note
which apartments have been prewired, which apartments have not signed a prewire
agreement and which have agreed but are awaiting prewiring. This way we can determine
if some of the installation problems relate to apartment prewire agreements. The
desire for this information is purely to present a clear picture of where the
construction stands as of the September 16th deadline. I have no plans to recommend
penalties based on the information provided.
1� 1, e /1 e a r I r e s S V t7 / l ,' tl
An Equal Opportunity Employer
Mr. James Abbott
Page Two
In order that we can present this information to the City Council
in a timely manner you should provide the requested information by noon on
Friday, September 16, 1983. As it is reasonable for you to presume a full-
working day on your deadline, you can provide information on work anticipated
to be complete by 5:00 p.m. If there is any work that remains incomplete, plan
to attend the September 20th City Council meeting to explain the problems you have
encountered and additional work completed by that date. I hope your expectation
that the work could be completed on time will be met, and our citizens all
will be provided their desired level of service.
Please contact me if you have any questions on the information outlined
in this letter. I 'm happy that we're drawing to the end of the initial construction
phase of the cable franchise.
Sincerely 4
•
John K. derson
City Administrator
JKA/dc
cc: Mary Smith, Regional Manager
Jeanne Andre
Zylstra—United Cable Television Co.
Chaska Sh ; 9 ?sthf .ell
IL :15.1..e48 °'""V ' •'���� 123 West Third Street
P.O. Box 146
4 . "' 16 1M3 Chaska, MN 55318
September 16 , 1983 (612) 448-3831
MY cmt 'iAKO EE
Mr. John K. Anderson, City Administrator
City of Shakopee
129 E. First Ave.
Shakopee, MN 55379
RE: Cable System Completion
Dear Mr. Anderson:
Thank you for your letter of September 9 , 1983 , wherein you requested
certain information relative to the completion of construction of
the Shakopee cable system. The responses to the points raised in
Paragraph two are as follows :
1. and 2 . All underground and aerial cable is installed and
operational except for the areas which are listed below. Although
the areas are capable of operation, it is necessary to install a
drop between the customer and the pedestal for the customer to view
cable. This service is, of course, furnished to the customer upon
request.
a. Shawnee Trail is not completed and at this point we are
unable to serve the Shakopee Village townhouses . Frankly, this omis-
sion is an oversight on our part. This work will be completed during
the week of September 19 .
b. The Shakopee Valley Mall is not completed. We have had
only two inquiries regarding service there and thus the project was
postponed because of the tremendous difficulty in boring under the
asphalt. We will complete this portion as soon as possible .
c. The area approximately one mile in length directly east of
the headend/tower site on County Road 16 is not finished. We ori-
ginally planned per the ordinance to install cable on the existing
Minnesota Valley utility poles. Minnesota Valley refused permission
to use the poles and as a result we are compelled to proceed under-
ground. The area is heavily rocky and therefore our subcontractor
was instructed to finish this area after other service has been com-
pleted. Backhoeing will be recommenced the week of September 19 .
d. The areas marked in yellow on the map are partially con-
structed. Conduit has been layed in all underground areas and the
aerial portion of the cable has been strung. Some cable remains
to be pulled and splicing needs to be completed. The small red
marks indicate areas where short bores are needed. The completion
of these areas was delayed by at least one month due to the North-
western Bell Telephone strike. During the strike, our contractor
C.-
Letter to Mr. John K. Anderson,
City Administrator
Page 2-
was unable to locate telephone lines and therefore could not con-
tinue. Progress was also hampered by a problem with Century III
Electronics relative to power doubling equipment. The amplifiers
which increase the power were not delivered until six months after
the scheduled delivery date. In the meantime, advanced studies
by United Cable Company indicated that Century III amplifiers did
not work well in 440 mgh systems. Therefore, Magnavox amplifiers
were reordered and arrived only 10 days ago. These areas should
all be completed on or before October 1 .
e. The interconnect between Chaska and Shakopee cannot be
completed until the State Highway Department allows us to do so.
We have obtained all necessary permits but we must conform to the
state 's construction schedule. We are also awaiting a Minnesota
Valley decision relative to the use of their poles . I have
included, for your reference, a smaller version of the detailed
wall map located on our office wall . If you have any questions
concerning any area, please feel free to inspect the map in our
office. It should also be noted that I am anticipating that cable
will be pulled and spliced in several areas late Thursday and
Friday. If any areas are not complete, I will so inform the
Council on Tuesday night.
I am unable, at this time, to provide you with a list of pro-
perty which has not been restored. We have instructed our under-
ground contractor to sod all areas which have been distrubed. The
inclemently hot weather has made sodding impossible until this
week. Sod was received this week and restoration will be com-
pleted as soon as possible.
Our records indicate that the owners of multiple dwellings
representing approximately 500 units have not signed prewire
agreements although each multiple owner has been contacted. We
keep all prewire agreements in our Shakopee office and you may
feel free to contact Sue Hawker at 445-6151 if you wish to know
whether or not a certain apartment complex is subject to a pre-
wire agreement.
As I stated earlier, I will be present at the Council meeting
along with our head engineer to answer any questions which may
arise.
Very Truly Yours,
()
LTtivirj� 1- -_,
J.W. Abbott
President Zylstra-United Cable
JWA/haj
1
Zylstra—United Cable Television Co.
Chaska Shakopee Northfield
123 West Third Street
P.O. Box 146
Chaska, MN 55318
MONTHLY REPORT (612) 448-3831
TO: CABLE COMMUNICATIONS ADVISORY COMMISSION
FM: Mary A. Smith, Manager
DT: September 15, 1983
RE: August 1983 Report and Update through September 15
SUBSCRIBER INFORMATION AND NEW INSTALLATIONS - See attached Weekly Report listing
statistics through September 9. Installstions completed at the end of the business
day September 16 should total 830.
PUBLIC ACCESS REPORT - See attached report.
STAFF CHANGES - Z-U has contracted with Thomas Communications, Inc. of Wayzata for
installations since September 6. Installations are under the direct supervision of
Z-U Engineer, Tony Gauer.
SUBSCRIBER COMPLAINTS - Complaints have been generated by the several lightening strikes
and power outages. High expectations for immediate restoration where underground work
has taken place is also another source for complaints. Restoration is not immediately
done during the construction process. However, after construction is completed in a
given area, restoration should take place immediately. Sod was received this week to
restore along Tenth Avenue, Merritt and southwest area. Complaints generally are on
file in the Shakopee office. The type and response time are recorded on forms.
SYSTEM INTERRUPTIONS AND RESPONSE TIME - See attached HEADEND AND LOG REPORTS.
UPDATE OF SERVICE AREA MAPS - Maps are exactly as on prints through September 8.
At that point it was necessary to deviate from original print in the Prairieview First
Addition. On Pierce Street in the 1000 block it was necessary to follow the street
easement on the west side of Pierce rather than the utility easement on the east boun-
dary of the cemetary. This was due to gardens, wood piles and structures occupping
the easement. I verbally informed Ray Ruuska of this change. The change will be re-
corded on the "as-built maps" which are to be submitted to the city after the constuc-
tion is complete.
MONTHLY REPORT - August 1983
Page 2
SYSTEM CONSTRUCTION - The underground installation in Shakopee's core area will not
be finished due to the Bell Telephone strike. Bell would not do locates for three
and one half weeks. They have since started doing them again, allowing the under-
ground to continue. In the mean time Z-U did progress in a limited manner.
The Cable Advisory Committee was advised at its August 22 meeting by me that completing
the underground on time would be a problem. As of today, September 15, it appears that
Z-U will be very close to being finished in the core area aside from the Mall and
Shawnee Trail Areas. SEE J.W. ABBOTT'S RESPONSE TO JOHN ANDERSON'S of September 9.
MONTH IV SYSTEM .a)0,k( pk!
SUBSCRIBER COUNT DAILY / WEEKLY REPORT
TOTAL q'5 9149 9 h G t g q/9 WEEKLY GRAND
'0 DATE MON TilES WED �T1WRS !RI • AL TOTAL
UNIVERSAL - Ch. 2-13
TIER I - Ch. 2-43 •--
Econovision y i ' - I --
34
Econo/ 1 or more prem. ICC' , * o I 2 ' A.CC
TIER II - Ch. 2-58
Basic
Basic / 1 or more prem. Cl
G 5" J q (c 21 i-I 2-.
PACKAGES (CHASKA ONLY)
MINIVISION - 2 prem.
L
MAXIVISION - 3 prem.
, l , .
TOTALVISION - 7 prem.
PREMIUM
HBO 1-)
e ' r�
TMC s
a51 rt-:� d, 4-1 4 _ ( i J
MAXly, r .1) \ q LA , H icof
ti(i. . 1 - 2 H (c.,
SHO
2r_, , - Li 1 ; 3 a '7
DISNEY
BRA .
HTN . 1
<-
v - 1 _i 31
SPECTRUM r
ADDS (DAILY INSTALLS)
ri _) c.1 . II 30 '777
CONNECTS •
r1-i` i 1;2- 1(11 � . 111
DISCONNECTS (DAILY) . I~i 4
TOTAL
2nd TV SETS10 e i I - I
• 1
c
cc-
riba Zylstra—United Cable Television Co.
Chaska Shakopee Northfield
123 West Third Street
P.O. Box 146
Chaska, MN 55318
SHAKOPEE PUBLIC ACCESS REPORT (612) 448-3831
August 1983
August has been a busy month both in the studio and on location. We have video taped
the following programs with our new porta-pac equipment and they will be ready for
use in October:
1. Miss Minnesota Valley Pageantwas video taped at Shakopee High School Auditor-
ium. The tape includes the full pageant from beginning to end. Approximately 140
minutes.
2. Dubbed informational tapes from the National Ski Patrol are to be used for
public service announcements this winter.
3. The championship women's softball game at Tapah Park was taped. The program
length is approximately one and one half hours. The program was done in coop-
eration with the Pullman Club and Capone`_'sRestaurant in Shakopee. The guest':
commentator was Gary Capone and our own Dick Jankowski. (They did an excellent
job! )
The porta-pac equipment is working perfectly with the exception of a microphone on
one of the three cameras. Alpha Video, our supplier is scheduled to rept+ir the
difficulty in September.
And now for the progress of the studio--- The cabinets and shelves have beem installed
in the control room, and I have been starting to unpack the video tape recorders. The
equipment I had mentioned earlier in my last report that was on back order due to the
manufacture's strike has arrived and is being installed.
Two copies of the Christopher Cross Series sent to me in cooperation with Bill Anderson
have arrived. They are now being dubbed for cablecasting.
The pamphlet and letter sent out earlier have been getting very good results. A
lot of groups are sending information on for the Shakopee Community Calendar. A
number of sign ups for the televison production classes have also been received,
including those from three members of the Scott County Sherrif's office
Well until next month, things are still staying busy around here with lots yet to go!
Sincerely,
Bill Lepley, Studio Manager
op c
DAILY TIME SHEETDATE O -) (� "' 3 19
X 1. ) E ND
TIME CLIENT DETAIL OF WORK
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Itt
TOPS?FORM 1251 LITHO IN USA.
DAILY TIME SHEET DATE )`--1 19 '_-
TIME CLIENT DETAIL OF WORK
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9:45
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10:15 , •
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11:00
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1
TOPS?FORM 1251 LITHO IN U S A
? 1.3
Memo To: John K. Anderson, City Administrator
From: Gregg Voxland, Finance Director
Re: Unassessed Costs for Hauer' s Addition (Informational)
Date: September 7, 1983
Introduction & Background
Reference attached memos dated 8/10/83 and 6/17/83. The research that staff
has done reveals that the City cannot show that the affected property owners
were notified of the assessment/improvement at the time. (1974) Again, there
was some reason that the amounts were not assessed or even assessed and deferr-
ed at the time. Our research has not uncovered the reason for treating the
costs this way.
Additional research with Bill Price has determined that the costs under dis-
cussion are the per lot share of the 8" water main (vs 6") and the road im-
provements from C.R. 16 to the top of the bluff.
Attached is a copy of the notice of the 9/20/83 meeting notice sent to pro-
perty owners for the purpose of discussing the issue with them.
It appears that the recommendations from the 6/17/83 memo are the most practical
if Council determines to collect the monies.
GV:mmr
September 9, 1983
NGT I C E
The Shakopee City Council will discuss the issue of unassessed improvement
costs for watermain and service road as part of the 1974-1 Improvements. The
discussion will be held at City Hall, 129 East First Ave. , in the Council chamber
during the regular Council meeting on September 20, 1983 at approximately 7:30 P.M.
The attached list shows the affected properties and the improvement costs for each.
The purpose of the meeting is to discuss with the owners affected, the means by
which these costs will be paid or otherwise settled.
As an affected property owner, you are invited and encouraged to attend.
Sincerely,
Gregg Voxland
Finance Director
GV:mmr
Rodney & Ann Drags ten
2147 Park Ridge Drive
Shakopee, Mn. 55379
L1 B1 Hauer 's 1st
27-046-001-0
Gary & Betty Laird
2173 Park Ridge Drive
Shakopee, Mn. 55379
L2 B1 Hauer 's 1st
27-046-002--0
Bonnie Dellwo
2017 Park Ridge Drive
Shakopee, Mn. 55379
L3 B1 Hauer 's 1st
27-046-003-0
Eugene & Judy Malz
2235 Park Ridge Drive
Shakopee, Mn. 55379
L4 B1 Hauer's 1st
27-046-004-0
Stephen Heller
2293 Park Ridge Drive
Shakopee, Mn. 55379
L5 B1 Hauer's 1st
27-046-005-0
Charles Olson
2160 Park Ridge Drive
Shakopee, Mn. 55379
L1 B2 Hauer's 1st
27-046-006-0
John Noterman
2208 Park Ridge Drive
Shakopee, Mn. 55379
L2 B2 Hauer 's 1st
27-046-007-0
Henry & Diane Schrank
2263 Park Ridge Drive
Shakopee, Mn. 55379
8 115 22
27-908-023-0
Gilbert & Judith Sievers
1271 - 27th Street
Shakopee, Mn. 55379
8 115 22
27-908-065-0
Robert Eager
1283 - 27th Street
Shakopee, Mn. 55379
8 115 22
27-908-067-0
MEMO TO: John K. Anderson/City Administrator
FROM: Gregg Voxland/Finance Director
RE: Deferred Charges for Hauers Addition Arca
DATE : August 1C•, 1983
Introduction:
Reference my memo dated 6/17/83 (attached ) . Council directed
staff to check out existance of any trunk assessment to the
area , prior to inviting the people involved to a meeting.
Background :
The Utility Manager reported no knowledge of any trunk assess-
ments . The City Engineer reported the involved parcels on
Parkridge Drive have paid for looping from 11th to Hauer Trail .
Also, he cannot find the assessment calculations for Hauer
Trail to determine what trunk or looping was covered by the
1974 assessments .
Alternatives :
1 . Consult City Engineer for clarification or more information.
2 . Hold meeting for involved parcels .
3 . Try to prorate or collect part of deferred charges .
4. Alternatives from prior memo.
Recommendation :
Choose alternative .
CV : cau
MEMO TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Deferred Charges for Watermain & Service Road - Hauer's Addition Area
DATE: June 17, 1983
Introduction & Background
Resolution No. 860 (7/22/75) adopted assessments for several projects including
Hauer' s Addition . Included with the resolution was the attached page. The
dollar amounts were specifically not set-up as assessments and direction was
not given as to when they should be collected.
Since that time, improvements have been made along Parkridge Drive, including
street and watermain. At least two of the parcels have connected to the water-
line. When the assessment roll for Parkridge Drive was prepared, no consideration
was given for these "charges". There was an escrow amount that the City had
been holding for ,improvements in the areas that was applied to the Parkridge
Drive assessments.
The parcels involved are along Parkridge Drive and two on the south end of
Bauer Trail (Jasper Road) .
The fund -involved is close to a zero net fund balance now, but with future
interest payments exceeding interest revenue it may run short around $25,000
by 1/1/86 maturity date. There is about $23,000 in delinquent assessments,
most which is green acres. The delinquent assessments are included in the fund
balance which makes it look relatively better than the cash position of this
fund because the delinquents are not cash in hand or expected to be collected
soon. Tile fund will probably run out of cash in 1984. Two other funds will
close outabout the same time with overage which can cover this shortfall.
The City Attorney was contacted and believes it is possible to assess these
charges at the present time.
Alternatives
1 . Determine that the charges will not be collected.
2 . Bill the charges to those connected to the waterline.
3. Bill the charges to those not yet connected to the waterline.
4. Adopt the charges as assessments payable 1984.
5. Adopt the charges as assessments payable at (date) .
6. Alternative lit and collect balance when connected to watermain. This
can be monitored via the property file.
hecommendation
i l:
Alternative No. 6 is recommended. However, it is uncertain what the reasons were
for not adopting the assessments as such at the time and if the situation has
changed to warrent collection. It appears to be related to the watermain which
is now accessable to most parcels since the construction of Parkridge Drive.
hequested Action
Move to make the amounts in the schedule attached to llesolution No. 860 a charge
against the property to be collected when the parcel is connected to the watermain
and to bill parcels alre- connected.
1974-1 Public Improvement Program in the Hauer ' s Addition Area
Watermain and service road . Resolution No . 860.
•
•
The lollowind are not being charged a opecial Hsnes::ment tit this
time : Their improvements will be added on later i n the program.
( rending till hook-up)
•JttMes Hauer Wratermnin 431 .06
1028 East 2nd Avenue :;er. Rd. 356.23
Hauers 1st Addition L1 Hl , . Total 787.29
Douglas D. Edwr:trdn
c/o Mortgage A:;:3oc . lnc . Waterrnttin 431 .06
125 E. V. ills Street :ier. Rd . 356.23
Milwaukee , v i :;consin Total 787.29
Hauers 1st Addition L2 iii
Richard L. 1)ellwo Watermain 431.06
. --/ —` 1 . R. #2 �;(^.,., Ser. Rd. 356.23
Hauers 1st Addition L3 B1 Total 787.29
Eugene F. Malz Watermain 431 ,06
H.R . j/2 Box 1056 , .„, aer. Rd . 356.23
Hullers 1st Addition L4 B1 Total 787.�9
..
''" James Hauer
Watermain 431.06
• 1028 Last 2nd Avenue Ser. Rd. 356.23 '
' • Hauers 1st Addition L5 D1 "' Total 787.29
—' ` ' Richard A. Ries 51NA Watermain 431 .06
•
R. H. �i 2 Box 990 c"' Ser. Rd. 356.23
Total 787.29
Charles A . Olson Watermain 431.06
�� 222 West 6th Avenue Ser. Rd. 356.23
Hauers 1st Addition L1 B2 (''' Total 787.29
Floyd W. Key 6w0) Watermain 431.06
R.R . #2 Ser. Rd. 356.23
tiaueru 1st Addition L2 B2 Total 787.29
_"-Vernon R . Berg 54Y ,,;, Watermain 431 .06
n =—Herald Feltman 54 2A I . ,,,, Watermain 431.06
i7 Jr,-
Llif
•,'' 0,
c)10
EC EIVED
SEP 1 1983
arTY F $HAKOPEE
Sept. 18, 1983
Shakopee City Council
129 East First Ave.
Shakopee, Mn. 55379
I am unable to attend the Shakopee City Council meeting on
Sept. 20, 1983 due to work.
I have been informed of a possible assesment on my property
at 2208 Park Ridge Drive. Lot 2 block 2 Hauers addition. I
strongly oppose this assesment for the reasons listed below.
1. I did not own the property in 1974, therefore I had no
control over the assesment or the work being doneat that time.
2. The title search that I paid for when I bought
gthested
property in 1977, showed no specials or pending specials
by the city.
1. Listing of the affected property owners sent by the
city lists the previous owners, Floyd W. Key who owned the
property in 1974 as responsible for the possible assesment.
In closing I do not feel I should be responsible for an
assesment that occured 3 years before I bought my home. Why
was this not taken care of in 1974?
Sincerely;
I c i c , ,,
I' John T, Noterman
(LI
eP/VD-2-14--it
Memo To: John K. Anderson, City Administrator
From: Gregg Voxland, Finance Director
Re: Refuse Contract
Date: September 15, 1983
Introduction & Background
The refuse contract with G & H expires in mid January, 1984. They have
had the contract for the past four years and service has been highly
satisfactory at rates that compare favorably with other cities. There
is no requirement to bid their service.
Alternatives
1. Seek bids on refuse collection service.
2. Negotiate contract with G & H.
3. Drop City administered collection.
Recommendation
Recommend alternative #2.
Action Requested
Move to direct the City Administrator to negotiate a new 2-year contract
with G & H and bring it back to Council for approval.
GV:mmr
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MEMO TO: H. R. Spurrier
City Engineer
FROM: Jane VanMaldeghem
Engineering Secretary
RE: Renaming of 16th Avenue and 90th Street
DATE: July 26 , 1983
Introduction:
At the June 21st Council meeting, City Council gave direction
for the Engineering department to poll residents along 16th
Avenue and 90th Street to determine whether the residents have
some preference for a road name.
Background:
On July 1st, a letter was written and forwarded to all residents
abutting 16th Avenue and/or 90th Street. The letter solicited
for possible road name suggestions . There was a deadline given
of July 25th, in order for this matter to be taken back to
Council for their August 2nd meeting.
To date, one call has been received from a resident abutting
one of the roads under renaming consideration. Indicated
preferences for a name of "Heritage Road" , "Valley Road" , "Sunrise
Road" and "Sunset Road" were given, or "any name indicative to
the area" . However, a sincere statement was voiced that a name
making reference to the developer would be totally unacceptable.
Since this had been the only call received and no "popular"
opinion had been derived, I suggested the resident speak with
others concerned and ask for their input also, thereby allowing
us a majority desire on which to base a recommendation to the
Council. No further calls have been received.
Recommendation:
1. Since no further calls have been received with suggestions
for renaming of the road by the approximate 20 affected
property owners ; and
2 . These addresses, newly assigned, are compatible to the area
as well as the 911 Telephone Emergency System; and
H. R. Spurrier July 26 , 1983 G'
Renaming of 16th Ave./90th St. Page -2-
3 . The possibility exists that the majority of the residents
are currently using their new address (one assigned to be
compatible with 911 ) on Drivers License, letterhead, billings,
etc.
it is the recommendation that no further consideration to a
renaming of 16th Avenue and 90th Street be given at this time.
Action Requested;
Council take no action on the renaming of 16th Avenue and 90th
Street at this time.
JVM/jvm
CI
tJ
MEMORANDUM
TO John K. Anderson
City Administrator
FROM H. R. Spurrier '!
? - -
City Engineer a
SUBJECT: Valley Industrial Blvd. ). Roadway
Project No. 1982-2
DATE September 15, 1983
Introduction:
The attached Change Order is required to complete the above-referenced roadway.
Background:
This project was originally delayed until the matter of a retaining wall along
Pouliot Designs could be settled.
The work covered by this Change Order was not included in the original contract
and was required because final grading altered grade at the fire hydrant. The
work is required to complete the project and recommended.
The Change Order increases the contract amount by $432.60 bringing the total
value of work completed to $152,788.82 an amount approximately $2,953.36 below
the construction amount assessed to the project.
Action Requested:
Approve Change Order No. 4 in the amount of $432.60 for Valley Industrial Blvd.
South Roadway, Contract No. 1982-2.
HRS/jvm
Attachment
I.
�LL4 - q' Y' .
CHANGE ORDER -
Change Order No. : 4 Project Name: Valley Ind. Blvd. So. Roadway
Date: June 20, 1983 _ —_ Contract No. : - 1982-2 —
Original Contract Amount $ 141,583.80
Change Order(s) No. 1 thru No. 3_ $^_ 10,772.42
Total Funds Encumbered Prior to Cha re Order $ 152,356.22
Description of Work to be (Added/Deleted) :
(1) 18 inch hydrant extension $234.60
(2) 6 inch extension 198.00
The above described work shall be incorporated in the Contract, referenced above,
under the same conditions specified in the oris inal. Contract as amended unless;
otherwise specified herein. Any work not, so specified shall be performed in accordance
with the Standard Specifications adopted by the City of >hakopce, Minnesota.
The amount of the Contract shall be ( increased/dxxxxxxxx) by $ 432.60 .
The number of calendar days for completion shall be (increased/decreased) by 0 .
Original Contract Amount $ 141,583.80
Change Order(s) No. 1 thru _ 4 $ 11,205.02
Total Funds Encumbered $ 152,788.82
Completion Date: September 30, 1982
The undersigned Contractor hereby agrees to perform
the work specified in this Change Order in accordance
with the specifications, conditions and prices
specified herein.
REVIEWED:
Contractor: ,/"'' ` w
Y % , 'p �L,,, Shakopee Public Utilities Commission
Tit e: i--r S , • 7. .i�.c.1 //-`?"3
Date: Ma ager Date
AP' i D AND RECOMMENDED:
Ith: It5
i ngineer _, t,.
APPRO %II: City of Shakopee
By:
Mayor Date
Approved as to form this-, day of
City Administrator Date 19
City Clerk Date - -- --
City Attorney
MEMORANDUM
TO : John K. Anderson
City Administrator/
FROM H. R. Spurrier I
City Engineer `
SUBJECT: Certificate of Completion or Manhole Reconstruction and
Adjustments in 1st Avenue (T.H. 101)
DATE September 15, 1983
Introduction:
Attached is a Certificate of Completion for the above-referenced project.
Background:
Channel Construction, Route 2, Box 53, Isle, MN 56342 has completed the work
in accordance with the above-referenced project. The quantity reduction is a
result of Shakopee Public Utilities adjusting their own facilities in 1st
Avenue.
All of the payment has been made to the contractor and the purpose of this
certificate is to formally close the project.
Action Requested:
Motion to accept the Certificate of Completion for Manhole Reconstruction and
Adjustments in 1st AVenue (T.H. 101) .
HRS/jvm
Attachment
C -C
CERTIFICATE OF COMPLETION
CONTRACT NO, : . 1983-2DATE : September 12, 1983
PROJECT DESCRIPTION : Manhole Reconstruction and Adustments in
1st Avenue (T.H. 101)
CONTRACTOR: Channel Construction
Route 2 Box 53
Isle, MN 56342
ORIGINAL CONTRACT AMOUNT . . . . . . . . . . , $ 16,870.00
QUANTITY CHANGE AMOUNT . , , . , . . . . . . , , $ -0-
CHANGE ORDER NO . THRU NO. AMOUNT . . . $ -0-
FINAL CONTRACT AMOUNT . . . . . . . „ . . . . $ 9,632.50
LESS PREVIOUS PAYMENTS , . . . . . , . . . . . . $ 9,632.50
FINAL PAYMENT . , . . . . . , . . . . . . . . . $ 0.00
I , hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the same has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council . I , therefore, recommend above specified
final payment be made to the above named Contractor .
I- ) (----- • '
j4 ,_
ProfesAlnal Engfil; -r
i
r.qE'".O O
TO: John Anderson, Administrator
FROM: Jim Karkanen, Public Works
SUBJECT: Eagle Creek Driveways
DATE: Sept. 2, 1983
As per your request, I have researched the consolidation of
Eagle Creek Township and the City of Shakopee pertaining to the
maintenance of the rural roads now being performed by our Public
Works Department. Jack Coller, our City Attorney, did most of the
groundwork for the takeover of the Eagle Creek area and he informs me
that several people made the statement regarding the level of service
for the Eagle Creek roads . This statement, in synopsis , states that
the City would maintain the roads the same as the Eagle Creek town
board would treat them. The people who made this statement were,
myself, Marge Henderson (445-1700) who was the City Zecorder, Ray
Siebenaler (445-2083) who was the Mayor, J.A. Coller, and various
members of the City Council. Again, this statement promised the
Eagle Creek residents that we would maintain the same level of service
as before, and that we would develop the area as it grew.
Bill Schmokel, who was the township Engineer, informed me that
they were graded and plowed only as "needed" . We basically maintain
them in the same manner, that whenever they become in bad condition
to warrant attention, we then provide that service. However, it is
my belief that we have provided a higher level of service than the
previous governmental agency, which hired a Prior Lake contractor to
do this work. The maintenance originally was performed by Bohnsock
and Hennen, under the direction of the Township Engineer, and we
retained them for several years until they requested to be relieved of
these duties because of a heavy work load on other projects . We then
contracted the plowing to various other contractors for several years
until we purchased our tandem truck, then we plowed it ourselves .
We do not have a set schedule of routine maintenance on the rural
roads, except that we generally grade them after every rainfall, as
needed. We do the weed mowing, ditching, litter pickup, dust control
as needed. The roads with a higher daily traffic count generally need
more attention, but the "driveway" type roads do not receive as much
service because they are only used by the local vehicles serviced by
the driveway. The driveway type roads , however , require a tremendous
p. 2
amount of maintenance in the winter time because they are so narrow,
they are continually drifting in with snow, and are very difficult
to plow because of their width, and they do not have room at the end
of the R/W for our larger equipment to turn around. We do make a
special effort not to encroach on private property, and we find
ourselves constantly getting stuck in them. Whenever the wind starts
blowing, we have to constantly return to these driveways to push out
the drifted snow, and this prevents us from getting other work
accomplished in other areas .
In comparing service provided by the surrounding townships, we
find that Louisville Township maintenance is provided by Scott County.
This work is provided whenever the district foreman or operator in
that district thinks that it is necessary, or complaints are received
by the Township Supervisor or the Scott County Highway department
office. Scott County does not do the work for Louisville Township on
a priority basis, only when they get in the area, or are caught up
on their work load. Consequently, the township does not receive good
service for the residents in that area.
Jackson Township contracts its ' maintenance to Gene Hauer Farms, Inc, .
who acts as their contractor in performing any needed maintenance,
again, only as needed.
In answer to your questioning if there were any transcripts of the
hearing/proceedings before the Minnesota Municipal Commission, Mr.
Coller believes that the only transcripts are retained by the Municipal
Commission. Also, to my knowledge, the City of Shakopee does not
have the legal descriptions of these Eagle Creek roadway, but I believe
that Bill Schmokel, the County Surveyor, has these documents in his
office. I think that the City of Shakopee should obtain a copy of
these documents for their own records and files . Mr. Coller tells me
that he has the consolidation decree from the Minnesota Commission
in his possession
To dispel any fears of discrimination against the residents of
Eagle Creek, we have vacated several urban roads and R/W' s, and we
have recommended vacating W. 4th Ave . between Adams and Harrison
along with the Eagle Creek driveways.
cote / For John Anderson ($oegeman)
Sea SEa;/Sz SWa Sec. 8; NWa Sec. 17; NEa NEa Sec. 18, all in Twsp. 115, Rg. 22.
Can't find public easement to the SEa of SEa Sec. 7-115-22 and NEa of NEa of Secy.
18-115-22.
Fee Simple ownership appears in the name of George Schmitt.
Subject to the right to use with others for road purposes. See 129 Deeds page 83-4.
Relating to the NE4 NWS Sec. 17115-22 and the NW4 of NE4 of Sec. 17-115-22 and S1
of SWa Sec. 8(See Doc. 125166- Public easement)
Fee Simple appears in the name of George Schmitt.
Copy 147 Deeds p. 458 enclosed
Note: The public easement covers 11 mile in Sec. 17(NW14 of NEa and NEa of NWS_and 1/4, " (c
i4 the S1 of SWa Sec. 8-115-22 (See Doc. 125165)
Sec. 17
The public easement does not cover the NWa NW1 /nor the NEa of NE1 Sec 18,
nor the SEa of SEa of Sec. 7.
c \
or At.
777 PAUL WERMERSKIRCHEN
rit SCOTT COUNTY REGISTRAR OF TITLES
SCOTT COUNTY RECORDER
COURT HOUSE 1137
a , ' SHAKOPEE, MN. 55379 (612)445-7750, Ext. 141
' 19u
Chief Deputy Recorder
& Registrar of Titles:
PAT BOECKMAN
RE: \ , NE1 , Section 29-115-22 (Mielke)
Cannot find public easement.
I am sending along a copy of a document where you can
find the legal description on Doc. 162433.
RE: E12, NE14, Section 22-115-22 (Petsch)
Please find Doc. 118006, Doc. 118007 & Doc. 118008
Easement
Order Declaring Dedication of Twp Rd.
Notice of Order Dedicating Twp. Rd.
RE: S' ly feet of S 4, NE14, Section 19-115-22 (Leavitt)
Cannot fin. •u• is easement.
Am enclosi Do . 128052 (easement from Hughes to Leavitt)
and Doc 150118 uarshall to Leavitt) .
An Equal Opportunity Employer
I
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Departmental Reorganization
DATE : September 16 , 1983
Introduction
The City Planner ' s resignation provides the City with the opportunity
to re-evaluate its current organizational structure. The focus of
this re-evaluation has been on the Planning and HRA departments .
Evaluation of Short and Long Range Goals
Short range goals :
1 . Obtain through reorganization of job descriptions and functions
assigned to existing positions someone who can spend more time
on community development activities .
2 . Implement an organizational structure that will be more compatable
with the proposed department head pay plan with minimum changes
in total dollar outlay.
3 . Reduce the number of department heads reporting to the City
Administrator from 9 to 8 thus improving the span of control .
4. Provide existing personnel with an opportunity to grow into
a challenging new position with specific performance benchmarks
established for 6 , 12 , and 18 months .
Long range goals :
1 . Create an organizational structure that will permit the City to
find a person who can regularly make contacts with commercial ,
industrial , real estate and financing people in the community
so that there is the potential for packaging economic develop-
ment deals and delivering on innovation financing for such deals .
2 . Create the organizational structure that will permit future
departmental consolidations when turn over in personnel permits
so that eventually all economic development related activities
can be housed in one department .
3 . Provide an organizational structure that better reflects the
City' s emphasis on economic development and places one person
in charge so that there is increased accountability, better
coordination and greater potential for initiative by the City.
Proposed Organizational Structure
I have spoken with the City ' s of Mankato , Winona and Fridley regard-
ing their economic development activities and the organizational
structures they have employed. I have spoken at length with Don
Steger, Jeanne Andre and LeRoy Houser regarding the best potential
Departmental Reorganization F
Page Two
September 16 , 1983
organizational structure and have reviewed the proposal with the
Planning Commission Chairman who ' s Commission would be affected by
any proposed change .
John Schmitt , the Planning Commission Chairman, shared my feeling
that we have not been organized nor have we had the right personally
mix to do justice to the economic development goals the City and
Planning Commission have . The organizational structure proposed
below is not unique nor are the proposed position titles . Many
cities have Community Development Departments and LeRoy Houser
has stated that Scott County has a similar organizational setup
that has worked for them. LeRoy did emphasize that , as it related
to long term goals , the incorporation of the building inspection
functions in such a department would have to be carefully planned
because of the somewhat unique demands on a building inspector
who ' s inspection time has been prepaid. LeRoy was also able to
discuss the current experience the County has had in hiring building
officials , and noted that both the County' s and the City' s starting
salaries were unrealistically low based on what the County will have to
pay to hire a qualified individual . This particular salary situation
could fit into a Community Development Department concept as proposed
for long range implementation.
The proposed structure by position title would be as follows :
Community Development Director (note attached Stanton Survey sheets
titled Senior Planner/Planning Director) , Building Official , and
Planner I (note Stanton Survey sheets titled Planner) . Proposed
implementation would be staged so that the initial consolidation
would only involve the current City Planner ' s position and HRA
Director/Administrative Assistant ' s position. The consolidation
of the Building Official ' s position would not occur until natural
turn over occurred in that position.
There are other alternatives that were considered by staff such as
the creation of a position titled Economic Development Coordinator,
the creation of a Planning Director ' s position and the status quo.
These alternatives were not pursued after discussing them with the
three cities mentioned above and considering the Council ' s and
Planning Commission' s efforts to better focus our attention on
community development activities . I would be glad to discuss these
alternatives in more detail either at the meeting or individually
if any Councilmember cares to contact me prior to the meeting.
In addition, alternative use of existing staff was considered in
implementing the proposed reorganization. These alternatives dealt
with the relative strength and weaknesses of the current staff and
the needs of the City both now and in the future . Again, I am
quite willing to discuss the specifics of this with Council at the
meeting or individually if Councilmembers care to contact me .
Financial Impact of Proposed Reorganization
The proposed reorganization would enable the City to better fit the
two positions into the proposed pay plan with minimum change in
financial impact on the City.
Departmental Reorganization / J
Page Three
September 16 , 1983
Proposed
Present Position Current Pay Plan
Description Salary Salary Range
City Building Official $31 , 336 $22 ,305 - $30 ,555
City Planner 22 ,809 24, 724 - 33 ,869
HRA Director/Admin. Asst . 19 ,457 16 , 152 22 ,126
Total less Building Official$42 , 347
Proposed Position Proposed Proposed Salary
Classification Salary Range
Community Development Dir. $24 , 724 $24,724 - $33 ,869
Planner I 18 ,500 15 ,943 - 21 ,840
Total $43 ,224
Please note that the proposed reorganization takes two current
psitions that are underpaid according to the proposed salary range
and places them in classifications at the appropriate salary level .
This can be done at a cost of approximately $877 assuming that the
Planner I we hire can be hired at approximately $18 ,500. It would
mean a salary increase for Jeanne Andre , who currently serves as
HRA Director if placed in the Community Development Director' s posi-
tion at its entry level of $24,724. Placing Jeanne in this position
would be followed by a specific job description and 18 month program
with performance reviews after each six month period. The City
would then recruit a Planner I in the range of $15 ,943 - $21 ,840
and would probably structure the recruitment so that the likely
candidate would be receiving around $18 ,500. This proposal provides
adjustments for two current employee ' s positions on the pay plan
at little increased cost to the City and in so doing significantly
reduces the cost of implementing the proposed pay plan for the balance
of the City' s department heads .
Recommendation
The proposal outlined above also creates the potential for the
shuffling of a number of secretarial duties and some committee
staffing duties . These changes should improve secretarial morale
and output , help us accomodate the pregnancy leave of Jeanette
Shaner and her return at 3/4 time , and remove some of the committee
duties that Jeanne Andre currently has so that she can properly
focus on the job of Community Development Director. I strongly
recommend Council approval of the proposed changes and authorization
to take applications for a new Planner I .
Action Requested
1 . Approve the replacement of the City Planner position and HRA
Director/Admin. Asst . position with a Planner I position and
a Community Development Director ' s position respectively, and
direct staff to draft the appropriate job descriptions for
Council approval .
77.)
Departmental Reorganization l
Page Four
September 16 , 1983
2 . Authorize the appropriate City staff to advertise for a Planner I
in the salary range of $15 ,943 - $21 ,840 to fill the position
vacated by Don Steger ' s resignation.
JKA/jms
Yr)?
MEMORANDUM
TO John K. Anderson
City Administrator
FROM H. R. Spurrier
City Engineer
SUBJECT: 1982 Pavement Preservation and Rehabilitation Program
DATE September 16, 1983
Introduction:
After the 1982 construction season, all of the Hardrives personnel that worked
on the above-referenced project were laid off or quit. This included even the
Vice President in charge of this area.
In May, the City was advised that Mr. Tom Ask had been appointed representative
of Hardrives interest in this area and during the last four months, the City
has conducted extensive negotiations regarding the repair of the deteriorated
surface on 10th Avenue.
Background:
Preferring to resolve this matter by negotiating a settlement, staff and
Trevor Walsten, Krass, Meyer, Kanning & Walsten, have had several meetinns with
representatives from Hardrives. All to no avail .
Some of the settlement options are listed in a preliminary investigation report
prepared by Trevor and on file in my office.
At this point, we have evaluated the settlement proposal of Hardrives, Inc.
That proposal calls for Hardrives to straight-blade a fine mixture of asphalt
into the ravel sections of payment and then the City would be required to apply
a seal coat to the entire overlay area. This settlement offer from Hardrives
has been rejected because it does not produce a smooth surface or uniform riding
pavement and it in no way is comparable to the specified product.
There are, at this point, two remedies; one is to accept the settlement offer of
Hardrives, the second is to demand proper repair of the pavement. Proper repair
would consist of removing and replacing the pavement or repairing the raveled
segments and placing an approved overlay on the defective segments of work and
applying a seal coat to all of the other streets in the 1982 Program.
The second alternative is the recommended course of action and it has advantages.
The City should demand repair, using the approve procedure but require that such
work commence no later than 15 days after load restrictions are lifted sometime
in May or June 1984. In order to accomplish this, I would propose to send the
demand to Hardrives requiring an answer within 30 days.
John K. Anderson September 16, 1983 'r.
1982 Pavement Program Page -2-
The principal advantage, is that the work that Hardrives would be obliged to
perform would be undertaken after there was some resolution of the law suit
now pending in Dakota County and the City could better evaluate its probable
exposure next spring by using pre-trial data now being collected by Dakota County.
It is the recommendation of City staff that Council concur with staff recommenda-
tion that City Engineer demand the repair of the 1982 Pavement Preservation
Rehabilitation work starting after load restrictions are lifted in 1984 but
that Hardrives obligate themselves to undertake the work within the next 30
days.
Action Requested:
Concur with City Engineer' s recommendation to demand repair of raveling on the
1982 Pavement Preservation and Rehabilitation Program that the work be undertaken
starting no less than 15 days after load restrictions are lifted in the spring
of 1984 and that Hardrives, Inc. be required to obligate themselves to perform
that work within the next 30 days.
HRS/jvm
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S . Cox, City Clerk
RE: Apportioning Special Assessments Among Parcels Within
Hauer ' s Second Addition
DATE: September 16 , 1983
Introduction
There are special assessments against the parcel recently platted
as Hauer ' s Second Addition. The attached resolution apportions
the special assessments equally among the newly created 5 lots .
The property owner has been advised of the proposed apportionment .
Action Requested
Offer Resolution No. 2160, A Resolution Apportioning Assessments
Among New Parcels Created as A Result of the Subdivision of Land
into Hauer ' s Second Addition, and move its adoption.
JSC/jms
RESOLUTION NO. 2160
A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT
OF THE SUBDIVISION OF LAND INTO HAUER'S SECOND ADDITION
WHEREAS, on July 22, 1975 Resolution No. 860 adopted by the City Council levied
assessments against properties benefitted by construction of the 1974-1 Improvement
Project, and
WHEREAS, on August 25, 1981 Resolution No. 1891 adopted by the City Council
levied assessments against properties benefitted by construction of the 1981-1
V.I.P. Interceptor, and
WHEREAS, part of a tract of land benefitted by the said improvements has been
subdivided into the plat of Hauer's 2nd Addition; and
WHEREAS, it is the desire of the City Council to apportion the installments
remaining unpaid against the parcels resulting because of the platting of Hauer's
2nd Addition; and
WHEREAS, the property owners involved have been notified of this proposed
action.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE:
1. That the 1983 payable remaining balance of assessments to parcel
27-908-022 is $4,508.36 for the 1974-1 Improvement Project and is
$18,566.64 for the 1981-1 VIP Interceptor and are hereby apportioned
as follows:
Amount
Parcel No. Name/Address Legal Description Code 38 (74-1) Code 55 (81-1)
27-114-001-0 James Hauer Lots 1-5 incl. $42.83/lot $176.38/lot
through Mary Ann Hauer Block 1
27-114-005-0 Jane Hauer Hauer's 2nd Addn.
Virginia Hauer
Eugene Hauer
c/o 2088 Hauer Trail
Shakopee, MN 55379
27-908-022-0 Eugene Hauer et al + 26 acres lying in $4,294.21 $17,684.74
2088 Hauer Trail E 1/2 NW 1/4 of
Shakopee, MN 55379 8-115-22
2. That all other parts of Resolution No. 860 shall continue in eaffect.
3. That all other parts of Resolution No. 1891 shall continue in effect.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1983.
Mayor of the City of Shakopee
AmmnQm.
ORDINANCE 1l 1 3 Y
Fourth Series.
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA AMENDING SHAKOPEE CITY CODE CHAPTER
2 ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY ENACTING A NEW SECTION 2.82
ENTITLED "PUBLIC WORKS RESERVE FUND" AND BY ADOPTING BY REFERENCE SHAKOPEE CITY CODE
CHAPTER 1 AND SECI'ION.2.99 WHICH AMONG OTHER THINGS CONTAINS PENALTY PROVISIONS
THE CITY COUNCIL OF SHAKOPEE, MINNESOTA ORDAINS:
SECTION 2.82:Public Works Reserve Fund Established
Subd 1: —._.___..�__--___
A Public Works. Reserve Fund is hereby established pursuant to the authority
granted by MSA 471. 57 with authority to levy taxes annually within the existing
limits for the support of such fund and into which fund may he paid any other
revenues or monies not required by statute to be
paid into some other fund or used
for purposes other than the`e provided for by this section for the use of the
Public Works Reserve Fund.
Subd 2: Purpose of_ Fund
This Public Works Reserve Fund shall be used only to finance local capital
improvements of a type for which the City is authorized to issue bonds and Including,
but not limited to, sanitary and drainage sewers, watermains and appurtenances,
buildings, streets, street lighting and street signalling.
Subd 3: Penalty ProvisionsAdopted
Shakopee City Code Chapter L entitled "General Provisions and Definitions Appli-
cable to the entire City Code including Penalty Provisions " and Section 2.99 entitled
"Violations a Misdemeanor" are hereby adopted in their entirety by reference as though
stated verbatim herein.
Subd 4: When in Force
0
This ordinance shall be published in.the official newspaper of the City of Shakopee
and shall be in full force and effect on and after the date of such publication.
RESOLUTION NO. 2161
A RESOLUTION CALLING A SPECIAL ELECTION TO SUBMIT TO THE VOTERS OF THE
CITY OF SHAKOPEE THE QUESTION OF TERMINATING AND LIQUIDATING THE PRESENT
PIR FUND BY TRANSFERRING $75,000 THEREFROM TO A NEW AND SIMILAR PIR FUND
AND BY TRANSFERRING THE BALANCE THEREIN INTO A NEW CAPITAL IMPROVEMENT
FUND TO BE ESTABLISHED BY THE CITY COUNCIL PURSUANT TO MSA 471.57
WHEREAS, The Common Council of the Cityof Shakopee created a Permanent Improve-
ment Revolving Fund in October of 1948, and said fund has been in operation since said
date and has accumulated funds in excess of the original proposed PIR Fund,and
WHEREAS, since the establishment of said fund circumstances have changed and
rather than continue to increase the present fund it could well be more beneficial
to the City of Shakopee to be able to use the fund, except for$75,000, for capital
improvements, not now possible under the present PIR Fund,and
WHEREAS, the $75,000 exception above would be placed in a separate PIR Fund
similar to the present: PIR Fund retaining as to this fund the present provisions
and limitations, and P
WHEREAS, the question of terminating and liquidating the present PIR Fund must,
before action is taken by the Council of the City of Shakopee, be submitted to the
voters of Shakopee and such proposition must be approved by a majority of the votes
cast at such election, and
WHEREAS, the City Council of the City of Shakopee by the adoption hereof deems
that it would be to the best interests of the City and its inhabitants to terminate
and liquidate the present PIR Fund by transferring $75,000 therefrom into a similar
PIR Fund and by transferring the balance into a new Capital Improvement Fund to
be established.
THEREFORE, BE IT RESOLVED By the City Council of the City of Shakopee to hold
a special election concurrent with the regular city election to be held on the D .
day of 4/0.0414t/L) , 1983.
� A C.
BE IT FURTHER RESOLVED, that at such special election the following propositions
shall be submitted:
4
Shall the City Council of the City of Shakopee be authorized to
terminate and liquidate the present PIR Fund by transferring $75,000
therefrom to a new and similar PIR Fund and by transferring the balance
of said fund into a new Capital Improvement Fund to be established
pursuant to MSA 471.57?
BE IT FURTHER RESOLVED, that the proper city officials be and hereby are
authorized and directed to do all things necessary to carry out the terms and
purposes of this Resolution.
Passed in session of the Shakopee City Council this day
of , 1983.
Mayor of the City of Shakopee
City Clerk
'Prepared and approved as to form
th1,549th d of September 1983.
• N.-17-z
4.444) 4
41 City Attorney
/ IQ}
MEMO TO: John K. Anderson/City Administrator
FROM: LeRoy Houser/Building Official
RE: Roof Problem - Public Service Building
DATE: September 20, 1983
The roof at the Public Service Building is leaking. If we
do not make the repairs outlined in the report from Allweather
Roof, we could be faced with replacing the entire roof long
before its normal time .
Due to the time frame , with the rainy season upon us and winter
around the corner, I would like you to ask Council to authorize
roof repairs as outlined in the Allweather Roof report not to
exceed $2 ,677 . 00. In the meantime, I will secure another quote,
whichever is lower, I will then write a purchase order on.
I do not have the money in the budget for this repair item. It
will have to come from other sources .
LH: cau