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06/21/1983
MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-Agenda Informational Items DATE: June 17 , •1983 1 . Reminder to keep June 23rd at 5 : 00 p.m. open for the City picnic at Lions Park. 2 . We have two student interns working for the City this summer. Linda Olson is spending the bulk of her time working for George Muenchow and Steve Muyskens is spending the bulk of his time working for Don and me at City Hall . 3 . The City will be making the final payment on the City Hall building (east side ) in July. Hooray! 4. Today we received official conformation that International Surplus Lines has extended our insurance coverage to cover volunteers that work for the City and Community Services . 5 . Attached is a copy of the letter Tom Brownell sent to Linda Doepke regarding her request to erect barricades on Filmore Street between 4th and 5th Avenues . Originally we had intended to bring this back as an agenda item but the letter provided Ms . Doepke with a constructive alternative and we have not heard from her since . If any Councilmember wishes to put this item back on the formal agenda please mention it Tuesday night . 6 . Attached is a copy of the monthly report to the Cable Communi- cations Advisory Commission from Zylstra United. You will be getting these monthly from now on so that you can be prepared to answer citizens ' inquiries about the status of cable hook-ups . 7 . Attached are the minutes of the Industrial Commercial Commission meeting of May 25 , 1983 . 8 . Attached is the monthly financial report for the month ending May 31 , 1983 . 9 . Attached is the engineers month report for the period ending June 13 , 1983 . 10 . Attached is a letter I received from the Metro Mosquito Control District regarding coverage in Scott County. 11 . Attached is a copy of an article that appeared in the St . Paul paper regarding the efforts to locate the race track in Shakopee. 12 . We graded Mr. Petsch' s driveway and will have a memo On the long term maintenance on this driveway and others coming to Council in July. 13 . Attached is the June 20 , 1983 Planning Commission agenda. . �,4, City of Shakopee 5 . . 3 A, ,„ 2 r K.O '4\, �� ` POLICE DEPARTMENT �, -nay '.47-04H( 0 ,q , - �� 1tii�h x� � 476 South Gorman Street '}l1 . , SHAhOPF:E, MINNESOTA 55379 ,.� t( - ‘\,.,,.‘"-.1)./'"..:::.:_ .. Tel. 445-6666 (411-4, 1'..;z1 J YlOILAPAMMICI! ) 1,,,,I • 5 5 3 ; 9 ,*' r N. May 16 , 1983 Linda Doepke 420 East 5th Avenue Shakopee, Minnesota 55379 Dear Ms. Doepke: I am writing in response to your request for a barricade to be erected on Filmore Street, between 4th and 5th Avenues East. As I stated during our telephone conversation, a barricade on Filmore Street would create three dead end areas and restrict snow removal operations. It is my understanding that the residents of 5th Avenue originally petitioned City Council for a black top surface and were denied based upon a drainage problem. As you know, the City will not pay for the application of liquid calcium chloride to a roadway, however, I feel that it would be a partial solution to your problem. The cost of the calcium chloride would have to be shared by the residents. It is applied by a private contractor who will be servicing our area during the week of May 23 , 1983. In the event the residents of your street are interested in this alternative, you may contact Dust Control, Inc. , Larry Johnson, at 479-1593, for a cost estimate. Thank you for your concern and cooperation in this matter. Hopefully a better solution to the problem will be available in the not to distant future. Sincerely, :‘,,,,As— ,g-leati Thomas Brownell Chief of Police zoEect RLvtf -h.0 OM' Zylstra—United Cable Television Co. JUN l619836 Chaska Shakopee Northfield CITY o ` •TAKOPEE 123 West Third Street P.O. Box 146 Chaska, MN 55318 MONTHLY REPORT (612) 448-3831 TO: CABLE COMMUNICATIONS ADVISORY COMMISSION FM: Mary A. Smith DT: June 15, 1983 RE: May 1983 Report This report is based on the suggestgd outline as adopted by.: the .cable .Cammunications Advisory Board at its May 18, 1983 meeting. 1. Number of subscribers by level of service including pay. options, number of sets,etc. : Please see attached weekly reports for details, Attachment A 2. Number of new installations and disconnects: See attached weekly reports for details. Installations in Shakopee were originally scheduled to begin in Shakopee on April 26. Due to equipment failure of the Addressable System, installations did not begin until May 11 at 4:00PM. The problem that exisited was one of inter- mittancy. The signal between the Addressable Computer and the Headend was not a steady one which would allow us to address the converters properly. The reason for the problem was not attributable to any one thing. Engineers from the Addressable System suppliers, as well as 1:hg Z-U engineer worked 12 to 24 hours daily including weekends to resolve the problem. See Cable Status Report # 1, 5/12/83, paragraph # 1. 3. Access Report: See Attachment B. 4. Staff Changes: (one at this point) The Shakopee staff includes: Office Manager/Customer Service Representative, Susan Hawker, hired April 15. Access Coordinator/Studio Manager, William Cepley, hired May 15. Engineer, Wesley Schick, who is responsible for overall build and operation of the system. Engineer, Tony Gauer, who is responsible for technical design and prewire of multiple dwelling units. Also assists with line and headend work when needed. Chief Tech, Daniel Schieffer, who replaced Shakopee's former Tech, Jamie Leavech. Jamie resigned after being placed on probation due to 1.3ss of Avantek Test equipment for the second time. It was returned to Z-U,damaged,by the Shakopee Police. Installers, eight full time people for home installation and prewires. Hours of Operation: Office Hours: 9:00AM - 5:00PM Office Staff: 8:00AM - 5:00PM Technical Staff: 8:00PM - 5:00PM On call 24 hours, 7 days a week on a rotating basis. Listed toll-free number operating to receive subscribers' service requests and complaints - 24 hours a day. 5. Subscriber Complaints: (3 classifications) Restoration, Customer Service, and Miscellaneous. Zyistra--United Cable Television Co. Chaska Shakopee Northfield Page 2 123 West Third Street P.O. Box 146 Chaska, MN 55318 (612) 448-3831 • Restoration Complaints: Two residents on Spencer Street between Ninth and Tenth Avenues regarding repairs needed due to winter underground construction. Resolved by placing sod next to the curbbing on the East side of Spencer. Customer Service Complaints: One installation complaint due to having to re— schedule an installation when the assigned installer team encountered a diffi— cult install that took longer than expected. Resolved by scheduling install first the next day. There were three similar types of complaints also resolved. Miscellaneous Complaints: One complaint concerning marketing brouchere stat— ing that we did not advertise remote control. Resolved by explaining that most services are addressed in the brouchere, but there are additional ones that are explained by the customer service rep. End result: Person subscribed to cable. Another complaint stated that Z—U should mail a free guide to all subscribers. Resolved when established rates were compared to a neighboring system's rates and service. Person subscribed to cable. Additional Complaints that might be included under customer service arise when there is a technical difficulty such as a line problem that is tempor— ary. People will naturally phone in to find out about the problem; they are are normally just inquiring and generally pleasant about it. See Item 6 of this report. 6. System Interruptions and Response Time: Response time is within 24 hrs or less. Outage Time May 12 219 Third Ave. W. 15 minutes, replaced line extender. May 24 222 Sixth Ave. E. 20 minutes, replaced line extender. May 31 933 Apgar St. 35 minutes, replaced line extender. 7. Acquisition, Disposal or Repair of Equipment: In a new—build system all three catagories mentioned above are a constant. An open account is kept with UPS to facilitate daily return of equipment of equipment needing repair. Equipment is returned to manufacture. Response time on repairs ranges from one week to one month. 7. Addition, Deletion or Expansion of Programming: Program changes are as follows: Universal Tier — All channels exist as stated in ordinance, but programming does not appear on all Access Channels to date. All Bulletin Board hard copy is character generated on the Community Channel 3 until other access channels are put into play by the various designations assigned to them. Color Weather Radar, Channel 13, has the audio portion as proposed, but not the video portion. The video portion is no longer available. (See attach— ment C ) Refer back to Status Reports: #2, 5/20 and #3, 6/3. Another source of service is being sought. No decision has been made due to the replacement cost being three times the amount originally proposed. Tier I — The following changes have been made for the following reasons: Channel 18,offered the Public Subscriber Net-work -originally. This service is unavailable. Spectrum Sports, a pay service,has been substituted. Channel 23 6Pferdd AP Cable Newswire/Minnesota News Service originally. Upon investigation it was found that UPI offered a more comprehensive news service. UPI Cablenews Wire/UPI Minnesota Newswire was substituted. Channel 35 offered The Interfaith Channel; however this service never was established as planned and is not available. TBN (Trinity Broadcast— ing Network) was substituted. Channel 31 offered CBS Cable originally. The service went out of business Page 3 Zylstra—United Cable Television Co. Chaska Shakopee Northfield 123 West Third Street P.O. Box 146 Chaska, MN 55318 in November 1'982. Nashville was changed from (6 I2) 448-3831 Channel 36 to Channel 31. Channel 36 currently offers NCN (The National Christian Network) Channel 39 offered Cinemerica originally. The service did not come into existence as planned. Channel 41 offered The Home Theatre Network. Home Theatre Network is no longer available. It has been replaced by Home Theatre Network Plus which is a 12 hour service rather than a 6 hour service. HTN PLUS is on Channel 22. Channel 21 offered The Entertainment Channel. .It went out of business March 31. It has been replaced by the Disney Channel. Tier II Channel 41 offered SPN (Satellite Program News) originally. This service will be up as soon as possible. The originating satellite was changed three times prior to the granting of the Fanchise; therefore, an additional earth station would have been necessary for the carriage of one channel. Z-U has been informed that SPN is now located on Satcom 4. Carriage of this service will be up as soon as the receivers in for repair are returned. 9. Construction to Date: Aerial: 36.76 Underground: 2465'Planned completion date, 7/31 10. Update of Service Maps - Maps are exactly as on prints. 11 . Coopwcative Arrangements with Other Sable Operators Z-U is continually working with other Cable Companies. Cable Systems S.W. on Regional Interconnect, Programming Services, Prewiring of Multiples, Color Weather Radar. Metro Cable, Storer, and Group W also exchange information with Z-U. Z-U is also active in the State Cable Association and the Minnesota Educational Media Organization. 12. Potential Service to Adjoining Townships A limited number (3-5) of inquries have been made by township residents. They have been referred to their Township Boards. Z-U prefers to serve the Shakopee Cable Service Territory. L1 ° iAi- .2 ,._... A _ SUBSCRIBER COUNT DAILY / WEEKLY REPORT MON. TUES. WED. THURS. FRI. TOTAL UNIVERSAL - Ch. 2-13 1 1111 TIER I - Ch. 2-43 • Econovision i L) `1 I:c:ono/ I or more prem. 1,-. 3 1-1 1111 1, EU TIER II - Ch. 2-52 Basic/ 1 or more prem. . } ' MEI NM 11 PACKAGES 1.111 111 I— Mlnivision - 2 prem. . Maxivislon - .1 prem. Totalvision - 7 prem. -_--. PREMIUM HBO '' 1 t I =1< TMC .� I H I. I '; MAX \ I y SHO I. !i t, TEC BRA ', 1111111111111111111 1 i HTN l IMEI . SPECT. :, Adds(daily installs) ',.;±,t' IL' 12... I i CONNECTS ' 8 y 9' revilil !- 6 DISCONNECTS ( daily ) �_�• IIIIIIIIIIIIMEIMINMIM total ( 2nd. TV SETS e ( vr SUBSCRIBER COUNT DAILY / WEEKLY REPORT , 1 51 ¶111 51 I h 5W-I 5A0 ..r (\ ' - i -' MON. TUES. WED. THURS. FRI . 4 TOTAL UNIVERSAL - Ch. 2-13 I. TIER I - Ch. 2-43 . I{c unr,v i s i un I I I 2. i:cone/ I or more prem.0 1 2 11T ? i _ TIER ii - Ch. 2-52 11,,sic: I 1 — ,. Basic/ 1 or inure prem.it 3L4 L ! b21 3L- PACKAGES Mlnivision - 2 prem. . M,ixivision - 3 prem. Totalvision - 7 prem. PREMIUM t HBO iV L^ c ? (4,„ TMC 4 ) 3 ' l i . I Y• MAX 3 1f f b SHO is 1 ' I �' j - . , tku„eI 5- , ,: ttc i BRA -3 L HTN 3 I — - - S I'L.C T. 3- , 1 -- I---- - 5---- Adds(daily installs) ta � q 0•1 1 r-i j ) L1c b CONNECTS 16 v+ _1 1 ' a; 10 ~ 0 afi DISCONNECTS ( daily ) total 2nd. 2 �� 2nd. TV SETS c .. r raZylstra—United Cable Television Co. e Chaska Shakopee Northfield 13 123 West Third Street P.O. Box 146 Chaska, MN 55318 (612) 448-3831 PUBLIC ACCESS REPORT MAY , 1983 Hi! My name is Bill Lepley and I•,m the new kid on the block. Being the new studio manager in Shakopee I have been very busy since my May 15 starting date. I am very anxious and excited about getting a studio site . I 've been looking at a lot of buildings around Shakopee , with some of my concerns being building codes, electrical requirements, ceiling heights and so forth. At this point in time we have located two buildings that would be suitable to our needs and are discussing the pros and cons of each. I have recently attended a cable advisory commission meeting to answere any questions they had on the Shakopee studio. They had one concern about the starting date for the • community calendar, I informed them that the community calendar had been on the air since May 20 as that was my first priority. I have also compiled a rather large mailing list to enable us to make direct contact with area schools, churches, civic groups, ect. Even though we don't have a definate studio site now, we do have equipment rolling in. I have been lining up technical data, studio layouts and keeping an inventory of equipment at our vendors warehouse . I have picked up a porta-pac camera and recorder to be used for events happening in Shakopee now. Well I have yet another meeting with Mary Smith concerning the Shakopee studio, so untill next month Sinc y, C1'-. Bill Lepley • MEMO 10 : Shakopee Cable Communications Advisory Commission ,-r: : Mary A. Smith UT : April 18 , 1983 COLOR WEA'1itLl: RADAR, CIiANt LL 13 This is to inform you that the Color Weather Radar as proposed by Zylstra—United ( gee attached page from : hakopee Proposal sighting the Arvin Radar Equipment . ) is rio longer available in the Twin City area . Their nearest weather center is in Huron , South Dakota . Any radar service from that distance would not prove satis— factory in giving Shakopee proper storm warnings , because nothing below 30 , 000 feet would show up on radar . i am currently exploring possibilities for radar service with other cable systems in the Minneapolis area . Apparently Zylstra—United is not the only company experiencing this problem . The only alternative at this point seems to be Kavarous located at the Minneapolis- St . Paul Airport . However , the cost of the Kavarous equipment is approximately three times the cost of Arvin . ( See attached Kavarous proposal . ) This does not include the annual access fee of ;p624 nor the dedicated line necessary between the Kavarous twin city location and Shakopee . 1 should point out that Kavaruu:, is a more comprehensive system and superior to Arvin , there— tore cne cost increase . L would consider buying this equipment if i could have some assurance from the Advisory Board that this equipment could be shared by both Shakopee and Chaska — one piece of equip— ment for both cities for example . The City of Chaska has eo objection to this arrangement nor does Kavarous . If you are interested in my persuing this aspect of providing Color Weather Radar, please advise me as soon as possible . 4 MINLITES INDUSTRIAL COMMERCIAL COMMISSION Shakopee , fIN May 25, 1983 Chairman Paul Wermerskirchen called the meeting to order at 5: 10 p.m. in the Council Chambers in City Hall. Present : John Manahan , Paul Wermerskirchen , Jane DuBois , Jim O ' Neill , Gary Eastlund Bill Wermerskirchen , Sr.-Chamber Liaison Absent : Al Furrie Guests : John K. Anderson , City Administrator Pat Boulay , Shakopee Valley News Bucky Cavanaugh , Shakopee Bowl Wallace Perry , 105 Lewis Bud Berens , 911 Lewis Don Martin , County Assessor Tom Philipp , 205 U. 4th Bob Schmitt , Deputy Assessor Marlene Bero , Shakopee Bowl Sara Laurent , 118 S . Fuller Rick Halver , 212 E . 1st J . Chilquist , 220 W. 2nd Bill Wermerskirchen , Jr. , Bill ' s Togoery John 0. Larson , Tole Bridge Joe Topic, VFU Dan Steil , VFW Francis Quinn Wallace Kopisca, 113 Lewis St Lucille Kopisca , 113 Lewis St 3o `purrier, City Engineer Storm Sewer Do Spurrier , City Engineer , was present to introduce the Feasibility Report for the Holmes Street Basin Laterals , April , 1983. He rr;view d the deign critorL+ , pecu l prohlem , conclusions , 6 page 2 ICC Minutes May 25, 1983 recommendations ,and costs and assessments for the Holmes Street Laterals project. ' In his outline of the six major design criteria, he stated that the only element of design that can be safely modified is the design year. Considerable discussion ensued regarding the policy decision to consider the community's expect— ations of removal of street flowing water or flooding of private property. There was additional discussion of Design Alternatives #1 and #2 and comparative impact on storm water accumulations . Jane DuBois asked if a project must have the same design throughout, and 8o Spurrier explained that a combination of criteria can be incorporated into the project. • The Chairman called for a concensus from the ICC members . John Manahan offered to work with E3o Spurrier to prepare a combination approach and return for further discussion at the next ICC meetino. The Chairman tabled the discussion until the June 15th ICC meetino. MINUTES On a motion by John Manahan, seconded by Jim O'Neill, the minutes of the April 13, 1983, ICC Meeting were approved. DOWNTOWN VALUATION INCREASE Pursuant to a request from the City and the downtown merchants , the Chairman explained to the ICC members that the County Assessor, Don Martin , Bob Schmitt, Deputy Assessor, and downtown businessmen and women were present to participate in a forum regarding the recent increases in downtown property valuations . County staff reviewed the revaluation process whose stated goal was to bring the City 's downtown properties into line with other cities in the County , a equal valuation/assessment goal. They distributed The 1983 Assessment of Shakopee's Commercial Properties.- There were many statements from the guests present concerned about the impact of the increased valuations upon the downtown revitaliza— tion efforts . Other comments reflected concerns about higher taxes and its effect on marginal operating budgets of some businesses , discrepancies between mall assessments and the downtown buildings and property vs . business valuation approach to assessments . There was considerable discussion of the income basis of assessment ; and , that assessment policies should be applied equally across the county. There also was questions about criteria for assessments . ICC members inquired of the comparision between Scott County and Dakota or other counties , to assure equal treatment and not over assessment. page 3 ICC Minutes May 25, 1983 The Chairman asked for a outline of the appeal process from the County staff and encouraged anyone with questions to contact the County Assessor ' s Office individually. Discussion followed on the potential impact of recent state laws on assessment of agricultural properties and shifts from commercial/industrial to higher residential assessment ratios . Chairman Paul Wermerskirchen thanked everyone for participating in the question and answer session , expressing his thoughts on the ICC as the vehicle to facilitate this exchange. REVIEW OF INDUSTRY DAY 1983 Gary Eastlund and ICC members reviewed the successful Industry Day held on May 10 , 1983. There were approximately 185 people in attendance , with many mortgage bankers and realtors . Gary Eastlund will prepare an appreciation letter to be sent to all participants , and advised the ICC that the slide presentation is being loaned out to city groups . There followed discussion of the purpose of Industrial Day and it was the concensus of the ICC members that an annual event is too frequent to be most effective. Ideas of charging a registration fee , offerrino a door prize , hosting separate events for i) local people , 2) bankers , brokerage firms , 3) • companies , contractors , developers , continued use of the personal invitation , and utilizing other groups scheduled meetings to coincide with the local Industry Day were suggested. The Chairman requested Gary Eastlund to prepare a summary of Industry Day 1983, and commended and thanked Gary for his great efforts to coordinate Industry Day 1983. BROCHURE Jane DuBois reported on the progress of the Brochure. It should be ready in two weeks ; the delay was due to difficulty in getting photos . She sunoested keepino a library of pictures on hand to make revisions less complicated. • DRAFT LETTER RE : VISITATIONS The ICC members reviewed a draft letter submitted by John K. Anderson regarding Visitations . A similar letter will be part of the total survey of the Visitation Program. On a motion by John Manahan , seconded by Gory Eantlund, the meeting was adjourned at 7 : 50 p .m. 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Iv col 0 N O 01 0 0 0 I--• W O N) V CD O �I CD V CTI LP 01 t0 CII W 1-r �I -A 01 V CT 00 CO W Cr) N) l" CII A N 01 1•-' I I CD 01 o-• .4 f-+ 071 I V'° Engineering; "ai i) I I : tleerltl O N I O .p •A VAIN � N )"'' OOV W O00 ONO Cn W taL0 I O I I 01 00 � O O CJN CD I I 10 -1 wC.I I)0.)t.• Pe CO CTI• I CII 0 0 0 0 O N O O O N O 01 01 O N)O I 0 0 CD 0 0 0 0 CP 0 O 0 UI CD 0 C)0 01 0 W 'Priority col W W (T) .p V 1�• -a. Ir n. n. o oV rn CD CD CD frrogram Number (.0 CO (D (D m 'v m = m 3 m 00 m to m z m < -v tt tf y 0 toV W to 0 c* Nto to -.• 0 .--• M m } M. c+ CC;) -s c+ c+ c+ S c+c(1:-to ct O -S c+ • • 1. 2a) w en w e+ o w m w v < w -I w t" w w O m c+ c+ c+ -s O r'+ p c+ •s m c+• -•• c+o m c+ O r y m (D O m c+ (D w = m = N m C to - (D •• sv -+• a -n 0. -•-•= a -I a -•• C a• a a Z cf n. c+ x m crm Q1 -S m r+ c+ m n, m p1 ....r n t-+ el ..1. C.) = C7 -J. 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G .-> :) CLQ 0 0 � CD CD ; CD CD ; CD 0 II O W 1 CD 00 CD 0 0 CD N O Higineer 00 1 o o 1 0O 1 c> c> I 00 1 000 00 CD 00 C. JTechnician ` ( c; 1-4 co 1--. 1-- I'echn c_ian II )' 00 1 o o 1 0O I 1--. 1--. I, 0O 1 000 0 � 0 0 � 0 Innp(,ct.,)r H r' •z `i'( C tin ic i an 1 (• O O I O O I O CD I CD CD I O CD I CD 0 p CD CD O O O C) inspector 1 n Cr C fD W N I N N ' A V � ►J V ; O O ' O I-+ (NT, N pw a1 W th Np 'e c I'e f,a T.y' ,� W (..J1I'. LD I 1 1 1 1 F•-. 0 N I 1-• O I p I W I 1 F co WN I N N I . J I N0 I OW I CD e--. C0 p 01 -A p total 01 01 CP 01 Cn 01 (TI N CJ1 .f.A. ►+ N.) N N • 01 1 F--• 1 CDN I (7)ol O I � V I WO ' OO / OI—+ N CO GI OW 00 (Ti Fn ineerin; a 1 . . I . . 1 w . 1 1 (J1 1 I w v1 01 r 0 rr 0 D• ept. F e e •O c l O cs1 ( U1 Ut 01 0 • 0 00 CD CD 00 00 CD O C7 CT O Cn `1 O ® 0 CD p 0 U 1 0 1 LO " Program 00 Number N = 3 x s_ N Q . 0 1i • • • • • • • • 20 • • . • • • • • a .. •• •. a • .. .. •. •. '(D tri atm . "I "--t" •. . •. • • a c-r CJ a M _, 'L' ((DD y CO .. •.. .. .. .. -a tz; W O • = :-3 • . • V1 • • . ...i.7 • cr .-..3 J. • • • • . • • • J. • co • N ;U • t1 0 CZ tri C) It `? c W c m :-.-,f. c-I, t i .. c7 to .. - w :-.--.• :-) W 1-. W V 00 00 I FIlf;itlCc1' 1•r V1 .P. C'' o 0 0 0 0 1 Technician III a. rn � o 1 0 n Oi CO 41.0 alo Technician II '-' • • • i•-• o O Inspector II P�, U1 N CTl 01 H. C+ CP '-1 7 r Technician I c+ 0 0 0 0 0 0 0 1 Inspector Iot v N .P t j O O W Oo 1 Secretary U' W 01V CT1 1--• W r- N v f-• 1--� W Co � Total co p0t.10 .. ( 1CJ1 01 OItD . 01 -64 CA oo , W W W 1 Engineering n-+ Na v1 W o o . 0• I Dept. Fee m CO V 4 •0 to 1 1.... W . U1 01 O CO 1 V W V O c.), CO V•1 0 a il 10 ANOKA +Mpg ' t- O , METROPOLITAN MOSQUITO CONTROL DISTRICT HENNEPIN RAMSEY N je $ 2380 WYCLIFF STREET • ST. PAUL, MINNESOTA 55114 ■ 612-645-9149 P G 111 DAKOTA R. D.SJOGREN, Ph. D. 41 Director R. H. DOBLE, June 13, 1983" • Business Admin. Mr. John K. Anderson City Administrator . ..,.. City of Shakopee 129 E. FIrst Ave', ,•lr +_.+ ,I. : -- Shakopee , Mi , ''' ?' p Minnesota Dear Mr. Anderson : t In response to your letter of June 13, 1983 I am enclosing a copy of a map of Metropolitan Mosquito Control District with that portion of Scott County which has been controlled for mosquito larvae by ground applications of altosid briquets . The area -is approximately one third larger than it has been inpast years due to new control technology available at no increased cost to taxpayers . Approximately two thirds of the areas indicated on the map will be reached by helicopter applications treating sites larger than three acres following each rainfall which results in a mosquito brood hatch. Due to the extensive 15-30 mile and at times 60 mile flight range of the summer pest mosquitoes, adult mosquito populations will continue to disperse into the larva controlled region of the District causing annoyance. If further reductions in adult mosquito populations are desired by Scott County residents , control measures against the adult mosquitoes will be necessary. Sincerely, i?, R. D. Sjogren, Ph. D. Director RDS: rb cc: William Koniarski Chairman, Scott Co. Commissioners Anthony Worm, Commissioner MEMBER—AMERICAN MOSQUITO CONTROL ASSOCIATION I ) t /I t 1- - BETHEL 1 --_- I GT _ FR4N(�15 S _— ANOKA Counties GRANT .,_TownshipSEAST BETHEL t• BURNS �OAK GROVE i ossto Municipalities // 1 S IE I MILES -1 1 SPRING PARK 17 FALCON HEIGHTS I ` ANOKA CO. �r,l�,MHn•. I //,./ , 2 ORONO 1B MENDOTA �""/ I 3 YINNETONNA BEACH 19 LILYDALE R10.1Y ,Rr1W HAM I API FOREST LAKE /� I NEW S::ANU10 , 4 TOMKA NAY 20 GREY CLOuL 5 EXCELSIOR 21 LANDFALL DAYTON IIOI it,APE I 6 GREENWOOD 22 NORTHDALE 7 WOODLAND 23 PINE SPRINGS ,' I I B MINNETONKA 24 MANTOMEDI /�ir, 9 MORNINGSIDE 25 GEM LAKE ,.. ---- L / // / 10 ROILINSDALE 26 BIRCHWOOD - I 1 J 11 SPRING LAKE PARK 27 WHITE BEAR DAYTON AN KA LINO LAKES MARINE HASStN L I. "-- ONE PA 12 U.S.GOVT 28 MAY I I CNAMPLIN COON RAPIDS 13 HILLTOP 29 OAK PARK . r LL _ �Q,4CENTERVIILE I `- 1A COLUMBIA HEIGHTS 30 OAK PARK HEIGHTS - ROGE RS 141 111. � IS ST ANTHONY 31 LAKELAND SHORES r I11401'(IN i r I MAY 16 LAUDERDALE 32 ST.MARY 5 POINT �_.___ "'LNUGO , HANOVER 1EKIN 5 , '�,F FINES I f 055(0 WASHINGTON_CO.- - (5'�� r 11 1--„:, S pl:f.ILK'�T_ IH'OLN GREENFIELD CORCORAN MAPLE GROVE Ate+ ----_ 14,1,1^1 f} 27 A 101-L BROOKLYN PARK NO KTS _I�;101-(WOOD 511,(WATER ROCKFORD — IRIDLTPIIB ��AK EEA I II / I DNAISINRIGN},11 STILLWATER LERNIE INDFP[NDE NCE MEDINA PLYMOUTH NOP! 0 LB LITTLE"J tel` •"s U Ir- ANAP NO H I W � J I, I ROSEVILLE ST IA UL 22 1 T OPPCl LI BAYPORT 1 MAPLE PLAIN '-/ AP i BAYTOWN i/ --Q� V GOLDEN �'17 $ MAILEW OOD ---11-14 ELMO -- -' ONG LAKFL/J MEDICINE LAKE VALLEY J —1-1 FANDALE I WEST ,,, OROHO WAY T I RAMSEY CO. LANELANU MINK ETRISTA .,/ / /;51 &L I — LAKELAND+,,S I 12'1-117' V ��/MIN NETONKA ST LOUIS C�.® /ALIT RAYLr. ______ __ ,.��. •.. //{�/_j�%,i TARN 'y MI MNEAAOLI• - y//, MOU--./7.,,. �%f)/TRIB ,,ry e/ •fr -,[` DEEIHA VEN �OIKINS F IST.CROIX B[A H -/' % �►1/ ,,,,,:a„.„ ,-_ - W[ST WOO DBURY I 3/ji 51✓IONIfA C1US / 1. AU I AFTON ' • _ EDINA .."'111 PAUL !_ LLL,,, 1� SOUTH AFTON RICHFIELD P•AI RPO RT,'YE NDOTA S NFISH AUL'NEWP RT _ _ I S2• HEIGHTS KE NANNASfLN VICTORIA _- • LAKETOWN CHAN HA$5EN i EDEN PRAIRIE iINVER GROVE ,S• A AP I BLOOMINGTON II I FAGAN INVER GROYICOTTAGE GROVE I DENMARK `... -"--- 1ASR CHA ._ -- 1 / ENA IL I DAKOTA CO. I IIA J 1 I I I CARTER SPIN, A DAHLGREN ,RN SVIL LEI EAG REEK -.I I• ND 1 I LEBANON ri I ROSEMOUNT I NININGER HAMTINGB r LOU. ILLS 1ROSEMOUNT - `�Itll _ 4 SAN FRANCISCO ' PRIOR I I I I LAKE I ' I VERMILLIONI I IRAVENNAI SAND• EEN I SPRING LAKE 1 CREGIT LAKEVILLE EMPIRE I ❑ 1 MANSMAN711- I I RIVER i I VERMILLION I I SCOTT CO_ o I I I LA NCE ,C40 M 1 , I LAKEVILLE J?ARMINGTOR1 __I B 'PLAIN{ .'./ - 1 I I — `. I NEW MARKET 1 1114011DREW TRIER BLAKELY BELLE PLAA NE I HELENCEDAR LANE EUREKA 1 CASTLE ROCK , NI LLE I NEW HAAK I HAMPTON I DOUGLAS I I NEW PRAGUE' I LKo - ._—e L®_ _ —————_-I--R A N DOL P H .c..---4---14 II RA OEM I I GREENVALE 'WATERFORD I - 1 SCIOTA I METROPOLITAN MOSQUITO CONTROL DISTRICT -- Tier4 I 11-48v41- con/Teo t- Mteil MAP PREPARED BY TWIN CITIES METROPOLITAN PLANNING COMMISSION / /9 3 / Valleyfair TrackScottland has lan Continued from Page 1A cated with (government) approv- area track 1 cause its primary interests are in ats,it would be longer,"he said. .1 Scott County,is conducting a feasi Scottland's 1,300-acre site al- • z bility study for a track on a 1,300- ready has sewer and water service, sitec ushed acre site the corporation owns. Fields said. He is executive vice If the feasibility study shows president of Burdick Grain Co.and By Wayne Wangf;aad 6 that the track site, which is in the has been a partner in Scottland r city of Shakopee, is a favorable lo- with J. Brooks Hauser for some Staff Writer cation, the number of proposed • time, Hauser is owner of Brooks Twin Cities businessmen and of- 2 metropolitan locations would in- Superettes and Hauser Family ficials of the Los Angeles Turf Club crease to five. Centers. Inc., which operates Santa Anita Other possible track sites are Fields said the Scottland proper- Race Track in Arcadia, Calif., are i* near Lakeville and Farmington, ty is zoned for industrial use. He discussing the possibility of con- „Ik both in Dakota County;. Blame, in said it was his understanding that structi'ng a horse racing track in Anoka County, and Woodbury in no zoning changes would,be neces- Scott County across from Valley- , Washington County. sary to build the track. fair amusement park. Gov. Rudy Perpich last month He said Hauser has had lengthy Talks between owners of Scott named Ray Eliot of Edina as chair- discussions with Shakopee offi- land Inc., a real estate develop- man of a new race track commis- cials. "I think when we make a ment firm,and Robert Strub,pres- ident and chief executive officer of sion. Perpich is expected to name presentation we will be able to the Turf Club, started about four the remaining commission mem- present favorable endorsements months ago, according to Brooks hers by July 15. Eliot has said the . from the city and the people of the Fields Jr.,Scottland co-owner. _ commission likely will not select a community," he said. He also said "We've been in contact with Mr. track location before January. he did not foresee any problems Strub for a few months," Fields . • Preliminary studies recom- with financing the proposed track. said Wednesday night. "They (San- mended that a race track site be ta Anita) are the hallmark of the about 400 acres. The cost of con industry. struction and necessary land has "We feel they would add a touch been estimated between $30 mil of expertise we haven't seen sur lion and$60 million. face on any proposal presented so "A dollar figure really has not far. They are truly class people," been mentioned,"Strub of the San- Fields said. ta Anita Race Track said Wednes- He said Scottland, so named be- day. "This is very preliminary,"he said. "We just talked in generali- , See Track,Fagg_ Pl __.._. ties. l� "They were talking about some sort of joint effort, one on their part, one on ours, along with other people in Minnesota." He said his organization was "not proposing we should come and >: be out-of-staters taking over. We would be participating with Minne- sota people who want us to come ' in. If we're not wanted, we don't rie.p., want to be there." Strub also is board chairman of Santa Anita Realty Enterprises Inc.and president of its sister corn- s± .. pany, the Santa Anita Operating ' Co.The Los Angeles Turf Club is a i subsidiary of Santa Anita Operat- _ ing Co., which operates the race " track in Arcadia, a Los Angeles ;•- :suburb.Santa Anita Realty is listed -plV: op:tlte New York Stock Exchange. $w v According to Strub, who was in ` . -tie Twin Cities 10 days ago to x' meet potential investors, a race :track could be operating in less t,h two years.`But if it is compli- /3 TENTATIVE AGENDA ' SHAKOPEE PLANNING COMMISSION Special Session Shakopee, Minnesota June 20, 1983 Chrmn. Schmitt Presiding 1. Roll Call at 8:00 P.M. 2. Discussion: Storm Drainage Design and Techinical Criteria Ay: H. R. Spurrier, City Engineer Action: Recommendation to City Council BRING HOLMES STREET BASIN LATERALS FEASIBILITY REPORT! ! Don Steger City Planner CITY OF SHAKOPEE 7;%.7"--7 TENTATIVE AGENDA ADJ .REG.SESSION SHAKOPEE , MINNESOTA JUNE 21 , 1983 Mayor Reinke presiding 1] Roll Call at 7 :00 P.M. 2] Continuation of Board of Equalization a] Review appeals of petitioner' s assessed market value b] Close Board of Equalization as of June 27, 1983; Follow-up Report 7/ 3] Move that the findings of the Board of Equalization be approved and sent to the County Auditor for certification, as of June 27, 1983 4] Liaison Reports from Councilmembers 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *7] Approval of Minutes of June 7 , 1983 8] Communications: a] School Dist. 720, re, purchasing of gas 9] Public Hearings: 8 :15 P .M. - Proposed Use of Revenue Sharing 10] Boards & Commissions: a] Planning Commission: aaj Final Plat of Link' s 4th Addition bbi Parking in the Hospital & County Area 11] Reports from Staff: a] 8 :00 P.M. - Application for Off Sale 3. 2 Beer License by JoAnne E. Pauluk, 409 East 1st Avenue b] 8 :00 P.M. - Application for On Sale and Sunday Intoxicating memo Liquor License by Gerald Franklin Smith, 101 E 1st on c] Liquor/Beer/Wine licenses tabled 6/14/83 table d] Tractor-Trailer Parking e] 9 :00 P.M. - Trunk Highway 101 Frontage Road f] Storm Sewer Catch Basin g] 16th Avenue and 90th Street * h] Levee Drive Project No. 1982-3 i] 1983 Pavement Preservation & Rehabilitation Program - memo coming Moi j ] Approve Proposal with Mid-West Pavement Management Inc. k] Valley Industrial Blvd. So. - Pouliot Wall 1 ] Storm Drainage Design Criteria - additional info on table m] Capital Equipment List - discussion only n] Authorize Payment of Bills in Amount of $210, 727.44 o] Timber Trails Developers Agreement p] Delinquent Park Dedication Fees *q] 1983 Goals & Objectives *r] Bergstad Properties Lease for Parking Spaces *s] Request for A Release of An Easement 12] Resolutions and Ordinances: * a] Res. No. 2143 , Adopting A Plan for Funding Severance Pay 13] Other Business: a] 1984 Budget Discussion Schedule __ check your vacation schedule b] c] 14] Adjourn. John K. Anderson, City Administrator J J J J J J J J J J J J J J J J J J J J J J J J J J a I I I I I I I I I I I I I I I I I I I I I I I I I I Fi 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (D I—, H r� F-' H H H H H H H H H H H H H H H H H HH H H H H H H H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .p W U1 .P N r+ H O l0 0 CO .JP 61 U1 .A W NJ H O l0 CO J J O1 U1 .A I 1 I I I I I I I I I I I I I I I I I I I I I I I I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O i--H 0 0 0 › z z cA n C7 ca c4 n ca C xy y x 0 C7 C7 t' C Cl) X 3 ca 4 Z ft 0 r- a a 0 0 0 Pi 0 0 0 0 1-. 0 0 0 0 0 (D 77' 177'" 17r: O 0 ri- cr. 1-A 1—. 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Wallace Perry #27 001 024 0 & #27 001 024 1 1932 Market Value $126700 1983 Tax $5611 1983 Market Value $149600 1984 Tax $6427 Wallace Perry #27 001 139 0 & #27 001 189 1 1982 Market Value $ 14400 1983 Tax $ 631 1983 Market Value $ 23200 1984 Tax $ 964 1983 Adjusted Value 19300 1984 Tax $ 750 Art Berens & $ons #27 001 144 0 1982 Market Value $173200 1983 Tax $6656 1983 Market Value $257600 1984 Tax $12378 ($26000 value for addn.:= $1289 tax) 1933 Adjusted Value 249400 1984 Tax $11972 Charles Mensing #27 001 156 0 1982 Market Value $ 58300 1983 Tax $2720 1983 Market Value $ 76700 1984 Tax $3400 1983 Ad 'usted Value 67500 1984 Tax $2944 Wm. ermers irchen, Jr. #27 001 159 0 & #27 001 159 1 1982 Market Value $107800 1983 Tax $4350 1933 Market,. Value $139600 1984 Tax $5969 1933 Adjusted Value 119100 1984 Tax 44595 Betti Lu Prow #27 001 162 0 1982 Market Value $ 26900 1983 Tax $1335 1983 Market Value $ 39900 1984 Tax $1657 1933 Adjusted Value 34400 1984 Tax $1429 VFW #27 001 164 0 & #27 001 167 0 & #27 001 167 1 1982 Market Value $ 81400 1983 Tax $3594 1983 Market Value $ 97400 1984 Tax $4245 1983 Adjusted Value 81000 1984 Tax $4040 Shakopee Bowl #27 001 185 0 1982 Market Value $ 51300 1983 Tax $2372 1983 Market Value $ 96100 1984 Tax $4364 1983 Adjusted Value 81300 1984 Tax $3630 Jackson Chilquist #27 001 258 0 & #27 001 258 1 1982 Market Value $44400 1983 Tax $1327 ($677 Net) 1983 Market Value $60300 1984 Tax $1357 ($1207 Net) 1983 Adjusted Value 47300 1984 Tax $1446 ($ 796 Net) e ,;,4I7.;� CITY OF SHAKOPEE SWqt}• 129 East First Avenue Shakopee Minnesota 55379 Ei i ,gam.. . \-•!-0..;4'. -I ly ' MEMO TO: 1983 Shakopee Board of Review (Not for public examination) FROM: Scott County Assessor's Office Page 2. SUBJECT' 1983 & 1984 Taxes on Commercial Properties DATE: June 114 1983 Keith Eastman #27 001 256 0 - 1982 Market Value $ 97300 1983 Tax $4655 1983 Market Value $119100 1984 Tax $5506 1983 Adjusted Value 109700 1984 Tax $5040 • Richard Halver #27 001 186 0 • 1982 Market Value $ 22500 1983 Tax $1038 1983 Market Value $ 30600 1984 Tax $1270 1983 Adjusted Value 23700 1984 Tax $ 983 _ Richard Halver #27 001 187 0 __ . 1982 Market Value $ 12400 1983 Tax $ 615 . 1983 Market Value $ 15400 1984 Tax $ 639 1983 Adjusted Value 11600 ' 1984 Tax $ 481 Bruce Garness #27 001 171 0 & #27 001 171 1 1982 Market Value $ 42400 1983 Tax $1731 • 1983 Market Value $ 48100 1984 Tax $2000 • • 1983 Adjusted Value 40300 1984 Tax $1674 .. Thomas Phillips #27 001 333 0 1982 Market Value $ 49000 1983 Tax $2262 1983 Market Value $ 92000 1984 Tax $4160 • 4 ic°`•� ,r. CITY OF SHAKOPEE ...p 129 East First Ave:tua, Shakopee. Minnesota 55379 17 A . . . . • MEMO IT). 1933 Shakopee 3oard of Peview - FROM: Scott County Assessor's Office . SUBJECT': Earl Dressen Property • DATE: June 21, 1933 Tax Parcel #27 906 055 0 Mr. Dressen is the owner of .25 acres of land located in part of the SEI NEI of section 6 in Shakopee. The property is used as gasoline storage operation for Mr. Dressen's business. The value on the property is currently, $10000 on the land and $10000 on the taxable storage -tanks for a total taxable value of $20000. This value has remained the same for the past four assessments, 1980 - 1983. Mr. Dressen has a problem in that there is no recorded access to the property. Viking Steel has allowed,Mr. Dressen to used their property as a cross-over . to his property for the past few years, but this could be terminated at any • time if :•fir. lay Peterson would have reason to do so. For this reason :1r: ' Dressen feels that his property should not be valued the same as property that does have a legal and recorded access to it. John Anderson may have brought this problem to the attention of the City Council in the past few vvneks. The value which has been used for the land which Mr. Dressen owns, is not a "per acre" value, but a "sight value", that..is,. the $10000 value on the land is not $40000 per acre, but a minimum value for this type of property which it appears that the previous assessors used. • o _ V v�x�a/ l ,G,,,�.... . - — GITY O F SHAKO PEE ./...,,„..,...7.„...c.. ` 129 East First Avenue; Shakopee, Minnesota 55379 a • r MEMO TO: 1983 Shakopee Board of Review FROM Scott County Assessor's Office . SUBJECT: Laurent Building • DATE: June 21, 1983 Tax Parcels Numbers 27 001 140 0 & 27 001 140 1 • After conferring with Gary Laurent about this property, we have come to an agreement for the 1983 assessment. The agreement would reduce the value on this property from the original assessment in the follow- ing manner: 1983 Original 1983 Agreed Upon 1983 Adjusted-(Based on formula) Land $ 21300 $ 21300 $ 17000 Building $355600 $255700 $255700 Total $376900 $277000 $272700 This value ($277000) is 73% of my original value of $376900 and was offered because 'of the actual purchase price of the property being both excessive. (due to good terms), and because of the probable commercial ratio of the Shakopee commercial properties for 1983 (in the area of 70%) . Also, the orig- inal value was arrived at by using the Marshall - Swift cost manual whose values are very close to 100%. The adjusted value is the value which would be arrived at by using the Patchin formula on the land. The buildings are not. affected by the formula which Mr. Leroux proposed at the June 14th meeting. /0\1:00,7j:e CITY OF SHAKOFEE f,1,- --4.. 129 East First Avenue, Shakopee. Minnesota 55379 �" •- - _ �` % MEMO TO: ].„1.13 Shakopee Board of lisview - FAOM: Scott County Assessor's Office SUSIECT. Terry Hennen Property (Sport Stop) DAMJune 21, 1983 Tax Parcel #27 001 188 0 & #27 001 188 1 This property is located at 101 S. Lewis Street and is used as a sporting goods store. The building was constructed in 1895 according to the assessment records, and 1857 according to Mr. Hennen. The build- is a 3-story structure of 1560 square feet. The lot is 26' x 60' . The original value of the property for the 1983 assessment was $4000 on the land and $34600 on the building. Using the formula which was developed by Mr. Leroux, the value on the land would remain at $4000 and the building value would be reduced to $27600 for a total value for the 1983 assessment of $31600. Mr. Hennen purchased this property in May of this year for ` $60000. Terry Morgenson from our office went thru the building with Mr. Hennen on June 20th and he feels that the adjusted value is correct for this property. I would concur with Mr. Morgenson. /���`.•`tPf`.,f - CITY OF SHAKOPEE • * pee. Minnesota 55379 '7b i� -•�S.�+ 129 East First Avenue. Shakopee. . MEMO To; _ 1983 Sp &lard of RPV-Pia Fgpht Scott County Assessor's Office • SUBJECT: Wallace Kopisca's Property • DATE: June 21, 1953 Tax Parcel Numbers 27 001 191 0 & 27 001 191 1 This property is located at 113 Lewis Street. The property is a building • which was constructed in 1895. The building has 2 storys with offices on the main floor and apartments located on the 2nd story. The basement is full. The size of the building is 3012 square feet. The lot size is 59.55' x 60' . The original value of the property for the 1983 assessment was $9000 on the land and $72300 on the building for a total value of $81300 ond`the property. After rechecking this property, we reduced the value due to the basement being unusable and the poor condition of the apartments on the 2nd story. The value for these reasons was reduced from the original $51300 to $67700. By using the new proposals for valuation which were arrived at by both Mr. Leroux of-the city council and Mr. Patchin who did an appraisal for commercial alnd in Sha- kopee, the adjusted value for this property would be reduced to $58000 for the 1983 assessment. Mr. Kopisca purchased this property in 1981 for $120000 on a contract for deed. lofts„. CITY OF SHAKOPEE .`c? �-Vit* ,y Z...,!1! �� 129 East First Avenue, Shakopee, Minnesota 55379 1 MEMO TO: 1983 Shakopee Board of Review FROM: Scott County Assessot's Office SUBJECT: Thomas Phillip's Property DATE: June 7, 1983 Tax Parcel #27 001 333 0 This parcel is located at 205 W. 4th Ave. in Shakopee and is the Phillip's Funeral Home. The building is a 1 story structure with a full basement. The structure was built in 1960 with an enclosure added in 1972. The build- ing has 2592 square feet. The basement is finished off with 2400 square feet of finished area. The parcel invloved was part of the 25% assessment of Shakopee for 1983 The land value for a 60' x 142' lot is $11000 which is the same as the 1982 value. The building value has increased from $38000 in 1982 to $$1000 in 1983. This value is based on a square footage rate of $27.30 on the 1 story portion and $22.50 on the entrance portion of the building. The basement value is $4.00 per square foot and the tuck-under garage and ramp also have added values for this property. The rates used are the same or similar rates to those used on other structures of this type in the other cities of the county. The total value on this property was $49000 in 1982 and is now $92000. &Je:,. CITY OF SHAKOPEE r t 129 East Fust Avenue, Shakopee, Minnesota 53379 • • MEMO 113 1983 Shakopee Board :f Review FROM Scott County Assessor's Office SUBJECT: Jim McNearney Property • DATE: June 21, 1983 Tax Parcels 27 001 360 0 & 27 001 360 1 This property is the McNearney/Cavanaugh Funeral Home. The property is located at 333 S. Lewis Street. The building was constructed in 1910 with an addition added in 1949. There has been remodeling of the proeprty over the years. The building is a 2 story structure of 1325 square feet with an - additional 1136 square feet of 1 story area for a total area of 2461 square feet. The property has a partial basement, central air, forced-air heat, carpeted. floors, sheetrocked walls. The 2nd story has an apartment which is rented out. The lot size is 71' x 120' . The original value .of this property for the 1983 assessment was $11000 on the land and $33800 on the building for a total value of $44800. • - After comparing this value with other mortuaries in the county the value was increased to $11300 on the land and $69900 on the building for a total value of $81200. This increase was made within the past week and Mr. McNearney was contacted as to the reasons and the procedure used in the valuation. The property was reassessed for the 1982 assessment, but the .value was left as it had been in 1981. I did not increase the value for the past assessment because the other funeral home in Shakopee was not reassessed until the 1983 assessment. The McNearney/Cavanaugh-property should have been increased at the time the other property was, but for some reason it was not corrected. It was my mistake which I have now changed to place both these proeprties in line with other funeral homes the county. , .c� t11.2"moCITY OF S HAKO PEE -�.. '% -' = 129 East First Avenue. Shakopee. Minnesota 55379 ,,,...te t\,..........., • ',b.! 4.4-.• .', ',7 _ _ _ _ . MEMO . TO. 1983 Shakopee Board of Review FROM: Scott County Assessor's Office . • SUBJECT. Clete Link ProForty DA m June 21, 1983 Tax Parcel #27 015 014 0 This parcel is a vacant piece of property which is described as Part of Outlot C Husman Addition to Shakopee. The property is located on the west end of Shakopee in the vacinity of Friendship Manor Nursing Home. The property has approximately 4.95 acres and is valued at $34700. This - value has remained the same for the past 4 assessments (1980 - 1983) and is the per acre value used on secondary industrial property which is not improved. with sewer, water, railway. This type of property does have good road access. • The property is classified as Class 4-B, which is similar to vacant res- idential lot. The per acre value for this property is $7010. ,�,,4.� .e:,. CITY OF SHA © PEE °"*�� 129 East MsL Avenue; Shaka � �{�' pee, hiinnesot� 5.53379 Vii.. e. • �, MEMO i TO; 1983 Shakopee Boars of Review FROM: Scott County Assessor's Office SUBJECT: Manahan & Furrie Properties DATE June 21, 1983 Tax Parcels 27 068 003 0 & 27 068 004 0 . #27 068 003 0 This parcel is Valley Health Properties, located at 237 Marschall Road. The building was constructed in 1982 and was not yet complete on 1/2/83. It is a 2 story health office building of 7142 square feet. It was constructed of precast concrete, steel frame, flat roof, sheet- - rocked interior. The building was considered to be 75% complete for the 1983 assessment. - The value on the building for 1983 is $398,500 which was derived at by use - of the Marshall-Swift cost manual. This value was based on a ratio of 80% for this type of property. The lot is 125453 square feet and is valued at 71.85 per square foot or- $232,100. • The total value for this property for the 1983 assessment is $630,600. #27 068 004 0 This parcel is Shakopee Professional Group, located at 327 Marschall Road. This building was constructed in 1982 and was consid- ered to be 25% complete for the 1983 assessment. It is a 3 story office building with no basement. The total ground floor square footage is 7800. The value for the building was arrived at by use of the Marshall-Swift cost manual. The value was altered for equality by using an assessment ratio of 80% for this type of property. The value of the building for the 1983 assessment is $379,400. The lot is 84959 square feet and valued at $1.85 per square foot for a total lot value • of $157200. The total value of the property for the 1983 assessment is $536,600. ,e. CITY OF SHAKOPEE l,a� , *�` ....t--- s ig- , 129 East First Avenue, Shakopee, Minnesota 55379 it ^•• V 7 MEMO TO: 1983 Shakopee Roar1 of RPviaw (Not for public Examination) FROM: Scott County Assessor's Office SUBJECT: 1933 & 1934 Taxes on Commercial Properties • Page 1 . DATE: June 14, 1933 Note: The tax estimates listed below include Fiscal Disparities, but do not include special assessments. . Wallace Perry #27 001 024 0 & #27 001 024 1 1982 Market Value $126700 1983 Tax $5611 1983 Market Value $149600 1984 Tax $6427 Wallace Perry #27 001 139 0 & #27 001 189 1 1982 Market Value $ 14400 1983 Tax $ 631 . 1983 Market Value $ 23200 1984 Tax $ 964 1933 Adjusted Value 19300 ' 1984 Tax $ 750 Art Berens & Sons #27 001 144 0 1982 Market Value $173200 1983 Tax $6656 1983 Market Value $257600 1984 Tax $12378 ($26000 value for addn. = $1289 tax) 1983 Adjusted Value 249400 1984 Tax $11972 Charles Mensing #2'r 001 156 0 1982 Market Value $ 58300 1983 Tax $2720 1983 Market Value $ 76700 1984 Tax $3400 1983 Ad 'usted Value 67500 1984 Tax $2944 Wm. eWermerskirchen, Jr. #27 001 159 0 & #27 001 159 1 1982 Market Value $107800 1983 Tax $4350 1983 Market. Value $139600 1984 Tax $5969 1933 Adjusted Value 119100 1984 Tax $4595 Betti Lu Frow #2( 001 162 0 1982 Market Value $ 26900 1983 Tax $1335 1983 Market Value $ 39900 1984 Tax $1657 1983 Adjusted Value 34400 1984 Tax $1429 VFW #27 001 164 0 & #27 001 167 0 & #27 001 167 1 1982 Market Value $ 81400 1983 Tax $3594 1983 Market Value $ 97400 1984 Tax $4245 1983 Ad j usted Value 81000 . 1984 Tax $4040 Shakopee Bowl #27 001 185 0 1982 Market Value $ 51300 1983 Tax $2372 1983 Market Value $ 96100 1984 Tax $4364 1983 Adjusted Value 81300 1984 Tax $3630 Jackson Chilquist 427 001 258 0 & #27 001 258 1 1982 Market Value $44400 1983 Tax $1327 ($677 Net) 1983 Market Value $60300 1984 Tax $1857 $1207 Net) 1983 Adjusted Value 47300 1984 Tax $1446 ($ 796 Net) $. r al IPA(4. CITY OF SHAKOPEE C • <<�•' �'t. 129 East First Avenue, Shako -4 t.r Shakopee. Minnesota 55379 \t't 4 s'i 19 Nvltr—rr MEMO . TO: 1983 Shakopee Board of Review (Not for public examination) FROM: Scott County Assessor's Office Page 2. SUBJECT. 1993 & 1984 Taxes on Commercial Properties • • DATE: June 1.L. 1983 Keith Eastman #27 001 256 0 • 1982 Market Value $ 97300 1983 Tax $4655 1983 Market Value $119100 1984 Tax $5506 1983 Adjusted Value 109700 1984 Tax $5040 • Richard Halver #27 001 186 0 • 1982 Market Value $ 22500 1983 Tax $1038 1983 Market Value $ 30600 1984 Tax $1270 1983 Adjusted Value 23700 1984 Tax' $ 983 Richard Halver #27 001 187 0 1982 Market Value $ 12400 1983 Tax $ 615 . 1983 Market Value $ 15400 1984 Tax $ 639 1983 Adjusted Value 11600 • 1984 Tax $ 481 Bruce Garness #27 001 171 0 & #27 001 171 1 1982 Market Value $ 42400 1983 Tax $1731 • 1983 Market Value $ 48100 1984 Tax $2000 • 1983 Adjusted Value 40300 1984 Tax $1674 • • Thomas Phillips #27 001 333 0 1982 Market Value $ 49000 1983 Tax $2262 1983 Market Value $ 92000 1984 Tax $4160 AA oil trrr.. CITY O F SEAROPE E 04r °"*= 129 East First Aveme. Shakopee, Minnesota 55379 . \z:f 44:: ,., ty. MEMO TO. 1933 Shakopee 3oard of Pe-view - FROM: Scott County Assessor's Office SUBJECT: Earl Dressen Property • DATE: June 21, 1933 Tax Parcel #27 906 055 0 Mr. Dressen is the owner of .25 acres of land located in part of the SE4 N 4 of section 6 in Shakopee. The property is used as gasoline storage operation for Mr. Dressen's business. The value on the property is currently, $10000 on the land and $10000 on the • taxable storage tanks for a total taxable value of $20000. This value has remained the same for the past four assessments, 1980 - 1983. Mr. Dressen has a problem in that there is no recorded access to the property. Viking Steel has allowed.Mr. Dressen to used their property as a cross-over . to his property for the past few years, but this could be terminated at any • time if :4r. _ ay Peterson would have reason to do so. For this reason :d./, ' Dressen feels that his property should not be valued the same as property that does have a legal and recorded access to it. John Anderson may have brought this problem to the attention of the City Council in the past few weeks. . The value which has been used for !she land which Mr. Dressen owns, is not a "per acre" value, but a "sight value", that.ss,• the $10000 value on the land is not $40000 per acre, but a minumum value for this type of property which it appears that the previous assessors used. • •___-- - A ,v)::; 4 -:--. O 0 0 / - \-!,..c.; T� 7 129 East First Avenue, Shakopee. Minnesota 55379 • • • MEMO Tp; 1983 Shakopee Board of jkeview FROM: Scott County Assessor's Office SUEJECT: Laurent Building • DATE: June 21, 1983 Tax Parcels Numbers 27 001 140 0 & 27 001 140 1 After conferring with Gary Laurent about this property, we have come to an agreement for the 1983 assessment. The agreement would reduce the value on this property from the original assessment in the follow- ing manner: 1983 Original 1983 Agreed Upon 1983 Adjusted' (Based on formula) Land $ 21300 $ 21390 $ 17000 Building $355600 $255700 $255700 Total $376900 $277000 $272700 This value ($277000) is 73% of my original value of $376900 and was offered because .of the actual purchase price of the property being both excessive ' (due to good terms), and because of the probable commercial ratio of the Shakopee commercial properties for 1983 (in the area of 70%) . Also, the orig- inal value was arrived at by using the Marshall - Swift cost manual .whose values are very close to 100%. The adjusted value is the value which would be arrived at by using th- Patchin formula on the land. The buildings are not. affected by the formula which Mr. Leroux proposed at the June 14th meeting. • b`,I c. 129 East First Avenue, Shakopee. Minnesota 55379 ,,,,ete MEMO Tp- 1983 Shakopee Board of Review - FROM: Scott County Assessor's Office SUBJECT': Terry Hennen Property (Sport Stop) DATA June 21, 1983 Tax Parcel #27 001 188 0 & #27 001 188 1 This property is located at 101 S. Lewis Street and is used as a . sporting goods store. The building was constructed in 1895 according to the assessment records, and 1857 according to Mr. Hennen. The build- is a 3—story structure of 1560 square feet. The lot is 26' x 60' . The original value of the property for the 1983 assessment was $4000 on the land and $34600 on the building. Using the formula which was developed by Mr. Leroux, the value on the land would remain at $4000 and the building • value would be reduced to $27600 for a total value for the 1983 assessment of $31600. Mr. Hennen purchased this property in May of this year for ` $60000. Terry Morgenson from our office went thru the building with Mr. Hennen on June 20th and he feels that the adjusted value is correct for this property. I would concur with Mr. Morgenson. •fah = 129 East First Avenue, Shakopee. Minnesota SS379 MEMO TO: 1983 Sba onee Bnard of • FROM: Scott County Assessor's Office SUBJECT; Wallace Kopisca's Property • DATE: June 21, 1983 Tax Parcel Numbers 27 001 191 0 & 27 001 191 1 This property is located at 113 Lewis Street. The property is a building • which was constructed in 1898. The building has 2 storys with offices on the main floor and apartments located on the 2nd story. The basement is full. The size of the building is 3012 square feet. The lot size is 59.55' x 60' . The original value of the property for the 1983 assessment was $9000 on the land and $72300 on the building for a total value of $81300 onhthe property. After rechecking this property; we reduced the value due to the basement being unusable and the poor condition of the apartments on the 2nd story. The value for these reasons was reduced from the original $81300 to $67700. By using the new proposals for valuation which were arrived at by both Mr. Leroux of-the city council and Mr. Patchin who did an appraisal for commercial alnd in Sha- kopee, the adjusted value for this property would be reduced to $58000 for the 1983 assessment. Mr. Kopisca purchased this property in 1981 for $120000 on a contract for deed. .. 4:7,-0,,,�, CITY OF SHAKOPEE o t. `i4 129 East First Avenue, Shakopee, Minnesota 55379 �l **1 MEMO TO: 1983 Shakopee Board of Review FROM: Scott County Assessor's Office SUBJECT: Thomas Phillip's Property DATE: June 7, 1983 Tax Parcel #27 001 333 0 This parcel is located at 205 W. 4th Ave. in Shakopee and is the Phillip's Funeral Home. The building is a 1 story structure with a full basement. The structure was built in 1960 with an enclosure added in 1972. The build- ing has 2592 square feet. The basement is finished off with 2400 square feet of finished area. The parcel invloved was part of the 25% assessment of Shakopee for 1983 The land value for a 60' x 142' lot is $11000 which is the same as the 1982 value. The building value has increased from $38000 in 1982 to $81000 in 1983. This value is based on a square footage rate of $27.30 on the 1 story portion and $22.50 on the entrance portion of the building. The basement value is $4.00 per square foot and the tuck-under garage and ramp also have added values for this property. The rates used are the same or similar rates to those used on other structures of this type in the other cities of the county. The total value on this property was $49000 in 1982 and is now $92000. ,fit•1 LP!r• CIT i Ole IJ A k V E E 129 East Fust Avenue Shakopee. Minnesota 55379 '4 .t 'y • MEMO T0: 1983 Shakopee Board 3f Review PROM Scott County Assessor's Office SUBJECT: Jim McNearney Property • DATE: June 21, 1983 Tax Parcels 27 001 360 0 & 27 001 360 1 • • This property is the McNearney/Cavanaugh Funeral Home. The property is located at 333 S. Lewis Street. The building was constructed in 1910 with an addition added in 1949. There has been remodeling of the proeprty over the years. The building is a 2 story structure of 1325 square feet with an • ' additional 1136 square feet of 1 story area for a total area of 2461 square feet. The property has a partial basement, central air, forced-air heat, carpeted. floors, sheetrocked walls. The 2nd story has an apartment which is rented out. The lot size is 71' x 120' . The original value of this property for the 1983 assessment was $11000 on • the land and $33800 on the building for a total value of $44800. - ' After comparing this value with other mortuaries in the county the value was increased to $11300 on the land and $59900 on the building for a total value of $81200. This increase was made within the past week and Mr. McNearney was contacted as to the reasons and the procedure used in the valuation. The property was reassessed for the 1982 assessment, but the .value was left as it had been in 1981. I did not increase the value for the past assessment because the other funeral home in Shakopee was not reassessed until the 1983 assessment. The McNearney/Cavanaugh property should have been increased at the time the other property was, but for some reason it was not corrected. It was my mistake which I have now changed to place both these proeprties in line with other funeral homes Ln the county. `141 VL•,,c. c - r�, 1 V �, ra V ZI is s/_i$74 ,g,+. ? 129 East First Avenue, Shakopee. Minnesota VS379 ,,,..........5i iz • '‘:. 44'.. -, ty . .4% MEMO TO: 1983 Shakopee Board of Review FROM: Scott County Assessor's Office SUBJECT: Clete Link Prop rty • DATE; June 21, 1983 Tax Parcel #27 015 014 0 • This parcel is a vacant piece of p:operty which is described as Part of Outint C Husman Addition to Shakopee. The property is located on the west ena of Shakopee in the vacinity of Friendship Manor Nursing Home. The property has approximately 4.95 acres aid is valued at $34700. This value has remained the same for the past 4 assessments (1980 - 1983) and is the per acre value used on secondary industrial property which is not improved. with sewer, water, railway. This type of property does have good road access. The property is classified as Class 4—B, which is similar to vacant res • - idential lot. The per acre value for this property is $7010. 4-0,?- 4.. ? 129 East First Avenue, Shakopee. Minnesotz 55379 '''"111111�����• 'fffffft•:J 1• Vii,,/ MEMO TO 1983 Shakopee Board of Review • FROM; Scott County Assessor's Office SUBJECT. Manahan & Furrie Properties . DATE: June 21, 1983 Tax Parcels 27 068 003 0 & 27 068 004 0 - #27 068 003 0 This parcel is Valley Health Properties, located at 237 • Marschall Road. The building was constructed in 1982 and was not yet complete on 1/2/83. It is a 2 story health office building of 7142 square feet. It was constructed of precast concrete, steel frame, flat roof, sheet- - rocked interior. The building was considered to be 75% complete for the t '1983 1983 assessment. The value on the building for 1983 is $398,500 which was derived at by use - of the Marshall-Swift cost manual. This value was based on a ratio of 80% for this type of property. The lot is 125453 square feet and is valued at -1.85 per square foot or. ; $232,100. The total value for this property for the 1983 assessment is $630,600. #27 0b8 004 0 This parcel is Shakopee Professional Group, located at 327 Marschall Road. This building was constructed in 1982 and was consid- ered to be 25% complete for the 1983 assessment. It is a 3 story office building with no basement. The total ground floor square footage is 7800. The value for the building was arrived at by use of the Marshall-Swift cost manual. The value was altered for equality by using an assessment ratio of 80% for this type of property. The value of the building for the 1983 assessment is $379,400. The lot is 84959 square feet and valued at $1.85 per square foot for a total lot value of $157200. The total value of the property for the 1983 assessment is $536,600. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 7, 1983 Vice-Chair Colligan called the meeting to order at 7:00 P.M. with Cncl. Wampach, Lebens, Leroux and Vierling present. Mayor Reinke arrived a little later. Also present were John K. Anderson, City Admr. ; Judith S. Cox, City Clerk; Don Martin, Scott County Assessor and Bob Schmitt, Deputy County Assessor. Lebens/Vierling moved to recess to the Board of Equalization meeting. Motion carried unanimously. Leroux/Wampach moved to convene the Board of Equalization meeting. Motion carried unanimously. Bob Schmitt gave a summation of the 1983 Assessment for the City of Shakopee. Mayor Reinke arrived and took his seat at 7:06 P.M. Mr. Schmitt stated the ratio used for the older downtown buildings is $20 per square foot for one story buildings and $30 per square foot for two story buildings. He said this is the gross rate, and adjustments were made from that rate to account for variables in each building. Vice-Chair Colligan passed the gavel to the Mayor at this point. Cncl. Leroux referred to a memo from Mr. Schmitt to the ICC which stated Mr. Schmitt felt there had been excessive depreciation used on many of the downtown buildings. Cncl. Leroux said he felt there should be some consideration given to those buildings on First Avenue because of the 18,000 vehicles passing in front of their buildings each day. He pointed out that no other City in the County has that same type of traffic in this location. He felt there should be some type of functional deprecia- tion over and above the physical depreciation. Mr. Schmitt stated that even allowing for the traffic, he still felt the depreciation given was excessive. He further discussed the City and County's sales ratio as it compares with the State. The City Attorney, Julius A. Coller, II, arrived and took his seat at 7:13 P.M. The Scott County Assessor stated the County makes up its own sales ratio based on the State sales ratio. He said any difference in sales ratio between the County and State under 10% is considered pretty close. He said they are trying to get the as- sessments at about 70% of market value. Mr. Schmitt added they are trying to get Shakopee at the same level of assessment as the other cities in Scott County. The City Admr. stated he talked with Steve Major of Major Finance Corp. , who stated he did not think the County should decide that an identical 70% is appropriate for all cities in the County. He said property values should be equitable within the City of Shakopee, which would take into account the traffic that is unique. Mr. Schmitt stated the gross rate for older buildings is used in most cities in the county. He stated for the most part industrial buildings were not increased much because they were already where they should be -- at 75% ratio. Mr. Schmitt stated he feels there should be some adjustment in land values accord- ing to location in the downtown area. He pointed out the letter from Patchin w Assoc. dated September 29, 1981, wherein Mr. Patchin suggests location adjustments for downtown Shakopee. He suggested the City take this into consideration, and come up with a policy. Mr. Schmitt reviewed the pertinent information on Cecil Behringer's property. He stated Mr. Behringer is not present now, but had earlier told him he had an apprai- sal of his property that was less than the market value. Leroux/Wampach moved to table the Cecil Behringer property, Parcel No. 27 904 010 1 and #27 904 010 3. Motion carried unanimously. Shakopee City Council June 7, 1983 Page 2 Mr. Schmitt summarized the pertinent information on the Robert Marshall property. Mrs. Marshall stated they are surrounded on two sides by Beta Seed, which is now planting on a third side of them. She stated they are not worried about what their property would sell for, but if it could be sold at all. She said there is a lot of noise from the machines in their building and all the farm machinery and workers that use the gravel entrance next to their house. She asked that their valuation be considered again because all the noise and commotion they have to put up with because of Beta Seed being so close to them. She asked what other situation there is in the County that would compare. Mr. Schmitt stated there are several of these situations in the County. He said this would compare to Minnesota Valley Garden Center, although the Marshalls may have a little more traffic right by their house. Mayor Reinke suggested a compari- son on CR16 by Al's Landscaping. Colligan/Wampach moved to table the Robert Marshall property, Parcel #27918 012 0. Motion carried unanimously. Mr. Schmitt reviewed the information regarding the Wallace Perry property, a two- story building, Parcel No. 27 001 024 0 and #27 001 024 1. Mr. Perry stated his building is hard to rent because of being on the north side of the street. He said the store is for sale now, and it could be partially empty if the traffic continues as it is. Mr. Schmitt said the gross rate was the same that was used in prior years, but the depreciation was reduced. Mr. Schmitt stated he has no authority to stagger the increase over several years; his office is just trying to equalize the values. Dis- cussion followed regarding functional depreciation. Mr. Martin stated that some businesses demand or need the traffic, and the majority of their business comes from people passing through. Discussion ensued comparing the downtown areas with the mall property. Mr. Schmitt stated the County is not giving the mall tax relief. He said it is currently ap- praised at 80% of what it was sold for less than two years ago. He said it is actually at a higher rate than downtown. He said the mall is being valued on an income basis, because that is how it will be sold -- based on the income it produces. Cncl. Wampach asked about some type of usage and wear depreciation for cold weather vibrations. Mr. Martin said he wasn't aware of such a depreciation, but he could check further. Cncl. Lebens asked about doing a comparison between the building valuation and income valuation for those in downtown businesses. Mr. Schmitt said they could do that, and for the most part it would be valued higher with income valuation. He cautioned that if an income valuation is requested, that is how the valuation will stay, even as the business produces more income and makes the valuation higher. Mr. Martin said if a functional depreciation is given to downtown business, it would probably have to be given to the restaurants, etc. on the east end of town that also have that same truck traffic going by. Cncl. Leroux said he thought that would be a different situation, as some of those were built with the traffic in mind and the stop lights and had different setbacks, etc. Leroux/Vierling moved to table consideration of the Wallace Perry property, Parcel #27 001 024 0 and #27 001 024 1. Motion carried unanimously. Mr. Schmitt went over the information concerning Mr. Perry's commercial building housing the barber shop and sporting goods store. Mr. Perry stated that building has no basement, no exit in back, water goes through the building on the corner, he doesn't even own the walls, and its at least 100 years old. Mr. Schmitt stated most of the buildings in downtown have no basements. He said he is just trying to equalize the assessments. Most residential properties are coming in at 80%. Mr. Martin stated it is the sole job of the City Board of Equalization to see that property values are equalized. Mr. Schmitt said the County can overrule the City in an effort to equalize, and the State can overrule the County in an effort to equalize. Leroux/Colligan moved to table the Wallace Perry property, Parcel #27 001 189 0 and #27 001 189 1. Motion carried unanimously. Shakopee City Council June 7, 1983 Page 3 Mr. Schmitt reviewed the information for the Wallace Perry residence. Mr. Perry stated his home was built in 1949 and is probably only worth $60,000 to $62,000, so he feels the assessment is full valuation. Mr. Schmitt stated he has been look- ing into the housing market and believes this home would sell for well over $70,000. Colligan/Leroux moved ,to accept the assessor's valuation of the Wallace Perry resi- dence, Parcel # 27 001 800 0. Motion carried unanimously. Mr. Schmitt gave the pertinent information on the Laurent building. Gary Laurent stated it is beginning to sound like equalizing just means higher taxes. He asked about how likely it is that the State would step in and adjust the valua- tions higher, and why hasn't the State done that already if the values were so low. Mr. Schmitt said he didn't mean to say it is inevitable that the State will increaEe the values. In all probability it will not. He is just trying to get valuations equalized, whether high or low. Mr. Laurent asked about the next step in the appeal process. Mayor Reinke explained that if a property owner is not satisfied with the decision of the City Board of Equalization, he can appeal to the County Board of Equalization and from there to the State. He said the appeal has to be started at the local level first, during this 21 day period. The Board of Equalization will be accepting appeals during the next two Tuesday night meetings. He added the County Board of Review can reverse the decision of the City Board, but the taxpayer will be notified prior to a decision. Mr. Laurent questioned if his property is valued higher because of being in the tax increment district. Mr. Laurent said he thinks the suggestion from Patchin regard- ing different valuations for different locations in the downtown area should be addressed by Council. Mr. Laurent stated that what he paid for the building was a lot more than the build- ing was worth. He figured he paid a certain price for the building, and the rest was paid for a good financing package. He referred to the letter he wrote to the assessor stating what he felt they paid for the building and the rest was for the financing package. Mr. Schmitt said he had earlier talked with Sara Laurent and had agreed on $395,000 for the land and building. The only question would be if it was assessed at 70/ or 75%. He actually felt $395,000 was a little low, but that considered that a lot of the labor was done themselves. He said he would accept 70% from the City as a whole. Mr. Laurent said this high sale price hurts everyone else in the area because it is considered a comparable in the sales ratio without taking into account financing. Mr. Martin said there is pressure on the State to re-structure purchase agreements to consider financing in the price. Leroux/Lebens moved to table the Laurent building, Parcel #27 001 140 0 and #27 001 140 1 pending receipt of a copy of the letter from Mr. Laurent regarding his figures for building price and financing. Motion carried unanimously. Cncl. Lebens pointed out that another option of property owners is to go directly to the Tax Court to appeal. Mr. Martin further explained the procedure in the Tax Court. Mr. Schmitt reviewed the information on the Art Berens & Sonsproperty. Bud Berens stated he just feels the increase is too much at one time to handle. He compared the amount of taxes he pays with that paid by the mall, saying he felt it is unfair. Mr. Schmitt said he was putting the Berens' store in line with Riverside Liquor and the Suel building which have the same type of construction. He said if the Patchin suggestion is adopted, this property would have a 30% reduction in land value. Leroux/Lebens moved to table consideration of the Art Berens & Sons, Inc. property, Parcel #27 001 144 0 for consideration of the land value policy. Motion carried unanimously. Mr. Schmitt reviewed the information on the Charles Mensing property which is the Wampach Restaurant. Mr. Mensing asked about the income valuation. Mr. Schmitt explained it generally, but cautioned it would not be changed in good years to go back to a property valuation. Shakopee City Council June 7, 1983 Page 4 Colligan/Vierling moved to table the Charles Mensing property, Parcel #27 001 156 0, so Mr. Mensing can meet with the Assessor and look at the income approach to valu- ation. Motion carried with Cncl. Wampach abstaining. Mr. Schmitt reviewed the information regarding the Wm. Wermerskirchen, Jr. property. Mr. Wermerskirchen compared his taxes with those paid by the mall. He said his taxes have gone up every year, and the mall's have gone down. He said it is not logical to think that his old building pays 750 a square foot and the mall only 48¢ a square foot. He also pointed out the problem with traffic and the railroad tracks and the empty building next door. He said he paid a good price for the building, but that also included a good interest rate. He said these high assess- ments would really hurt the downtown redevelopment project. He said he just doesn't believe he should be paying more than the mall. Colligan/Wampach moved to table the William Wermerskirchen, Jr. property, Parcel #27 001 159 0 and #27 001 159 1. Motion carried unanimously. Mr. Schmitt summarized the Wm. Wermerskirchen, Sr. property. Betti Lu Prow stated she agrees with the arguments of her brother, Bill. She said her taxes increased 35% and the mall's taxes did not. She is in between the traffic and the railroad tracks. She said when she gives fashion shows in other communities, she tries to promote Shakopee, but it is difficult to get to the downtown stores. Lebens/Vierling moved to table the Wm. Wermerskirchen, Sr. property, Parcel # 27 001 162 0. Motion carried unanimously. Mr. Schmitt gave information on the property owned by the Shakopee VFW. He said the increase was primarily because of a lesser depreciation. Francis Quinn said the increase from $19,300 to $46,000 was incredible. Discussion was held with Mr. Schmitt wherein he pointed out an error in the calculation in the memo, and said the actual total increase was $3,700 per parcel for the two parcels. Mr. Quinn said that didn't sound too bad. Colligan/Vierling moved to table the VFW property, Parcel #27 001 167 0, to con- firm the figures. Motion carried unanimously. Leroux/Wampach moved to table VFW property, Parcel #27 001 164 0, to confirm the figures. Motion carried unanimously. Mr. Schmitt summarized the information on the Shakopee Bowling Alley. Mr. Cavanaugh stated the remodeling to close the windows did not increase the value of the build- ing. He said the rent is $650 per month, which equals $7,800 per year, which is only $1 per square foot. He said the business is really only an 8 month business. He feels that jump of $44,000 is way too high. Ms. Berg said she doesn't have any other place to get the increase in taxes from. She has no restaurant, no drinks, no room to add to it. She says they have done everything they could to build up the business. She thinks this increase is really unfair. She said it costs money to move a business like this. She said if these increases continue, businesses will be driven out of Scott County. Mr. Schmitt said he did not look at the percentage of increase, but just tried to put it in line. He said he used the Savage Bowling Alley as a comparable, which is valued at $10 a square foot. He said the Shakopee Bowling Alley had been valued at $3 a square foot, and he didn't know why it was so low previously. Cncl. Wampach asked about the City receiving some type of destruction credit from the 50 gas tax on truckers, to give some type of compensation to these businesses. The City Admr. stated there is a gas tax allocation in the Municipal State Aid, which is primarily to.be used for maintaining streets that have a lot of non-local traffic going over them. Colligan/Wampach moved to table the Shakopee Bowling Alley property, Parcel #27 001 185 0, for the variable land value consideration. Motion carried unanimously. Mr. Schmitt reviewed the information on the Jackson Chilquist property. He stated Mr. Chilquist was satisfied with the building valuation, but upset at -the land valuation, and this is one property the Patchin suggestion would address. Mr. Chilquist said this is an old building, and this is the first year he owned it. He planned to put in some improvements, which will now be impossible because of the increase in taxes. He asked why neighboring property is so much less. Cncl. Lebens Shakopee City Council June 7, 1983 Page 5 explained that several property owners in that area appealed their assessments to Court and got them reduced. The former owner of Abeln's Bar was not interested in joining the suit. Leroux/Lebens moved to table the Jackson Chilquist property, Parcel #27 001 258 0 and #27 001 258 1, for further consideration of the property value. Motion carried unanimously. Mr. Schmitt reviewed the information regarding Thomas Phillip's property. Mr. Phillips said an increase of 88% is excessive. He thought it was valued closer to 10% than 70% of market value. Mr. Schmitt replied he is going by replacement value. He said there are mortuarys in other parts of the County that are valued at a very similar rate. He felt if someone would buy it it could be used for another business, and the rates are in line with other businesses. Mr. Phillips said he thought the business was worth more than that, but wouldn't think the building was worth that much. Colligan/Wampach moved to table the Thomas Phillip's property, Parcel #27 001 333 O. Motion carried unanimously. Mr. Schmitt reviewed the information on the Frank Schneider property. Mr. Schneider said he paid only about a third of the value now and he has had bad increases in taxes each year. He said he is getting boxed in and is almost in- a business area now. He said he will be losing the sun because of the Courthouse addition, which will also bring more people and parking problems. He said the traffic has increased tremendously, and he can't park in front of his house now. He asked if there wasn't a maximum of 1 that taxes could be raised in one year. Mr. Schmitt replied there is rio longer a maximum of raising taxes in one year. Mr. Schmitt also pointed out the dormer wasn't included in the valuation before this year and that increased the home from 12 story to 1 3/4 story. Colligan/Leroux moved to accept the valuation of $51,4.00 for the 1983 assessment of the Frank Schneider property, Parcel #27 001 340 0. Motion carried unanimously. . Mr. Schmitt summarized the information on the Larry Mechtel property, and stated he was not present. He said he thought he was objecting to the amount because the property is not homesteaded. Leroux/Vierling moved to accept the valuation of $65,800 for the 1983 assessment of the Larry Mechtel property, Parcel #27 026 005 0. Motion carried unanimously. Mr. Schmitt summarized the information regarding the Jack Wiswall property. Mr. Wiswall was not present. Vierling/Colligan moved to accept the valuation of $96,800 for the 1983 assessment on the Jack Wiswall property, Parcel #27 053 015 0. Motion carried unanimously. Mr. Schmitt summarized the information on the Curtis Olson property. Mr. Olson was not present. Colligan/Leroux moved to accept the valuation of $78,600 for the 1983 assessment on the Curtis Olson property, Parcel #27 058 018 0. Motion carried unanimously. Mr. Schmitt summarized the information on the Keith Eastman property. He stated they checked the size, because the measurement had been incorrect, and there is no basement. He re-worked the figures and changed to total assessment to $119,100. Mr. Eastment said that assessment is better than the $148,000, but it is still ex- cessive. He thought a 10% increase would make more sense. Mr. Eastman asked about the parking lot assessment -- he thought $20,000 for 22 lots seemed excessive. Mr. Schmitt said that is assessed on the square foot, but he could check that. Mr. Eastman asked if there were any comparables. Mr. Schmitt replied there weren't really. But he said this property would be affected by the proposed Patchin policy, if adopted. Colligan/Vierling moved to include the Eastman parcel which is the parking lot, Parcel # 27 001 248 0 in this appeal. Motion carried unanimously. Colligan/Leroux moved to table the Keith Eastman property, Parcel #27 and #27 001 248 0. Motion carried unanimously. Mayor Reinke asked if there was anyone in the audience who wished to file an appeal to their real estate taxes. Shakopee City Council June 7, 1983 Page 6 Richard Halver stated he objected to assessments on his Parcel #27 001 186 and #27 001 187. Mr. Schmitt said he would check them. Leroux/Lebens moved to include Parcel #27 001 186 and #27 001 187 in the Board of Equalization. Motion carried unanimously. Walter Muhlenhardt said he has 550 acres of land. He said it cost $96,000 to put in a road and he was assessed $136,000 for the road. He said he has lots that need fill, but they were all valued at a blanket figure. He said he is objecting to all of Horizon Heights 1st Add'n. Colligan/Vierling moved to include all of Horizon Heights 1st Add'n in the Board of Equalization. Motion carried unanimously. George Augustinack said his Parcel #27 913 005 1 had been valued at $11,000 and was raised to $16,400. He said this is a blank piece of agricultural land, 4.9 acres. Mr. Schmitt said it wouldn't be classified as agriculture if it is under 10 acres, but he would check on it. Colligan/Vierling moved to include the George Augustinack property, Parcel #27 913 005 1 in the Board of Equalization. Motion carried unanimously. Mr. Martin said he was asked to check the R. K. Ewert home, Parcel #27 094 001 0. Mr. Martin said he is also doing some checking on the Furrie and Manahan buildings. Mr. Schmitt said Dolores Lindall contacted him regarding the Shakopee East Apart- ments. He said they were estimated because she hadn't returned the survey. She is now filling out the survey, so he would request this be included. Leroux/Colligan moved to include the R. K. Ewert home, Parcel #27 094 001 0, Furrie and Manahan buildings and Shakopee East Apartments in the Board of Equalization. Motion carried unanimously. Mr. Schmitt said he would also like to include the Bruce Garness property, Parcel #27 001 171 0 and #27 001 171 1. Vierling/Leroux moved to include the Bruce Garness property, Parcel #27 001 171 0 and #27 001 171 1 in the Board of Equalization. Motion carried unanimously. Colligan/Leroux moved to continue the Board of Equalization to June 14, 1983 at 7:00 p.m. Motion carried unanimously. Colligan/Leroux moved for a five minute recess at 10:36 P.M. Motion carried unanimously. Leroux/Colligan moved to re-convene at 10:45 P.M. Motion carried unanimously. Mayor Reinke asked if there was anyone present in the audience who wished to address the Caincil on any itme not on the agenda. Mary Smith, Regional Director for Zylstra-United, gave an update regarding the cable studio. She said there has been an agreement made, although the lease is not of- ficially signed, to rent the Joe Topic property next door to the City Hall for the cable studio and office. She stated that technically, that property met all the requirements. Mayor Reinke asked about ZU cleaning up the mud tracked onto CR16. Ms. Smith said she is pushing to get that road gravelled. Ms. Smith said she hasn't reached a decision yet on the Color Weather Radar System because she doesn't have all the figures at this time. She said no matter which system she purchases, the service will still not be available until August because of the interconnect. Jim Klemenhagen, 2117 Bridge Crossing, said he would simply like to get this home built that they have started. He said hauling cement would exceed the load limits on the only access to Eaglewood Add'n. He said before he bought the land he was concerned with the access, and he obtained letters stating he had a proper build- ing site and proper access. He said he doesn't feel that using trucks on that road will damage any good portion of the road. He said the most it would do is tear up the cobblestone, which is already tore up. Shakopee City Council June 7, 1983 Page 7 Leroux/Colligan moved to direct staff to negotiate individual exceptions to the 3 ton load limit in Eaglewood during the balance of 1983, and to prepare major street reconstruction plans for the summer of 1984. The City Engineer stated that some of the roads in Eaglewood are worse than others. He said this proposed house is on Eaglewood Drive, and movement of construction materials into that area will rut the road. . He asked for direction for repair of Bridge Crossing in the event the loads punch through the pavement. He asked for guidance in negotiating responsibility for damage. Cncl. Leroux said he thought part of the negotiating would be that no loaded trucks sit on the road. Motion carried unanimously. Leroux/Wampach moved to recess for an HRA meeting at 11:10 P.M. Motion carried unanimously. Colligan/Wampach moved to re-convene at 11:15 P.M. Motion carried unanimously. Leroux/Lebens moved to approve the application and grant an on-sale non-intoxicating malt liquor license to Jerome Franciscus, 823 East 1st Avenue, beginning June 8, 1983, upon surrender of the existing license. Motion carried unanimously. Colligan/Wampach moved to send a letter to the Department of Planning, and attend the June 16, 1983 hearing requesting that: 1. Projects be funded in counties which have an average unemployment rate for the first three months of 1983, which is equal to or greater than the average unemployment rate in the State for those same three months; 2. Cities with comprehensive projects be allowed to select project elements which can be completed in one year and cost no more than the $600,000; and 3. Other changes under consideration which would be beneficial to Shakopee be implemented. Motion carried unanimously. Leroux/Vierling moved to direct staff to oversee the formation of a task force to advise City Council on a joint computer needs assessment for the City and SPUC. The task force to have representatives of SPDC (staff and commissioners), the City Council, City staff and liaison members from other agencies as appropriate. A summary of the proposed task force membership mission and time line to be presented to the City Council on July 5, 1983 and SP')C on July 11, 1983 for approval. Motion carried unanimously. Colligan/Wampa ch moved to approve preparation of plans and specifications for the trail improvements along Levee Drive by the Engineering Dept. with use of overtime as necessary, and direct that quotes for professional architectural services to prepare plans and specifications for restroom facilities bu submitted to the City Council for approval. Motion carried unanimously. Leroux/Vierling moved to approve the minutes of May 17, 1983 and May 24, 1983 as kept. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Wampach moved to direct staff to endorse the following applicants for the League of Minnesota Cities Board membership: Chuck Hazama, Jim Miller, Jim Lacina, Liz Witt, Patricia Hoyt-Neils and Frank Cerkvenik. Motion carried unanimously. Vierling/Lebens move to table consideration of 1983-84 liquor, beer and wine license renewals. Motion carried unanimously. Cncl. Lebens brought forth information regarding the roadway east of Viking Steel. She had an old map and information regarding the alignment of the street, which she states was a dedicated street used by the City for more than 15 years. Colligan/Vierling moved to table consideration of the dedication of the roadway east of Viking Steel as a public highway to allow staff to check further. Motion carried unanimously. Leroux/Vierling moved that bills in the amount of $44,633.13 be allowed and ordered paid. Roll Call: Ayes; Unanimous Noes; None Motion carried. Shakopee City Council June 7, 1983 Page (8 Leroux/Vierling moved to approve payment to H. R. Spurrier in the amount of $70.00 for travel/subsistence advance. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Vierling offered Resolution No. 2140, A Resolution Authorizing the Finance Director to Execute an Application for Reimbursement of Costs for Police Officer Continuing Education, and moved its adoption. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Lebens offered Resolution No. 2141, A Resolution Adopting Assessments For the 1982-6 Public Improvement Program, 16th Avenue and 90th Street Roadway Im- provements, and moved its adoption. Leroux/Colligan moved to amend Resolution No. 2141 to include the term of 10 years at 10% interest per annum from August 1, 1983. Motion to amend carried unanimously. Resolution No. 2141 as amended: Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Vierling moved to direct proper City staff to authorize Suburban Engineering, Inc. to proceed with the survey work required to describe the Gilbertson and JEJ Stp rm Sewer easements. The City Engineer explained this is an element that was included in the budgeted costs. Roll Call: Ayes; Vierling, Leroux, Colligan, Reinke Noes; Wampach, Lebens Motion carried. The City Admr. reviewed a few informational items with the Council. Colligan/Leroux moved to adjourn to 7:00 P.M. June 14, 1983. Motion carried unanimously. Meeting adjourned at 11:50 P.M. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary DISTRICT OFFICES INDEPENDENT SCHOOL DISTRICT NO. 720 505 SOUTH HOLMES JAMES STILLMAN, Chairperson SCOTT COUNTY ROBERT MAYER, Ed.D. WARREN HALLGREN, D.D.S., Vice-Chairperson SHAKOPEE, MINNESOTA Superintendent of Schools JOHN GOIHL, Clerk TELEPHONE: 445-4884 VIRGIL S. MEARS BECKY KELSO, Treasurer Assistant Superintendent JERRY LEBENS, Director JOAN LYNCH, Director ROBERT MARTIN ROBERT MEADOWS, Director Business Manager June 16 , 1983 -,!f .g.• 4.r„fir., Mr, John Anderson City of Shakopee 129 E . 1st . Ave . Shakopee , Minn. 55379 Dear Mr . Anderson: As a result of your conversation with Mr . Dale Montgomery, driver education instructor , I am requesting that Indepent- dent School District No . 720 be allowed to purchase gas for the driver education vehicles from the City of Shakopee . Our usage amounted to about 1500 gallons of unleaded gasoline last year . Thank you for your consideration. If you have any questions please contact me . (7:cerely, zo7 , f)(1 Robert Martin Business Manager Rm/jl AN EQUAL OPPORTUNITY EMPLOYER PUBLIC HEARING - 9 + PROPOSED USE OF REVENUE SHARING The City Hall of Shakopee will hold a public hearing at 129 East 1st Avenue , Shakopee , Minnesota, on Tuesday, June 21 , 1983 at 8 : 15 p.m. for proposed uses of revenue sharing funds in the upcoming budget for Fiscal Year 1983. All interested citizens ' groups , senior citizens and senior citizen organizations are encouraged to attend the hearing. Persons attending the hearing shall have the right to provide written and oral comments and suggestions regarding possible uses of revenue sharing funds . Following is important planning information for the Proposed Use Hearing: Amount of unappropriated revenue sharing funds the local trust fund $ 146 , 389 Amount of revenue sharing funds expected to be received during the upcoming fiscal year $ 115 ,000 Dated this 3rd day of June , 1983 . Judith S. Cox City Clerk City of Shakopee /06L} MEMO TO: John K. Anderson City Administrator FROM: Don Steger City Planner RE: Final Plat -- Link' s 4th Addition DATE: June 14 , 1983 Introduction: Approval of the Final Plat of Link' s 4th Addition is being requested. Background: The proposed 6 lot subdivision is a replat of three existing 1_;+t , _occ:.ted in the south side of the 1000 block of East 3rd Avenue. The Preliminary Plat was approved by the Planning Commission and City Council in April 1983. The Planning Commission recommended approval of the Final Plat at their June 9, 1983 meeting. The staff report to the Planning Commission is attached. Recommendation: The Planning Commission recommends approval of the Final Plat of Link' s 4th Addition, subject to the following conditions : 1 . Approval of a Title Opinion by the City Attorney prior to recording the plat. 2 . The developer enter into an agreement to provide for the park dedication fee of $250. 00 per Twin Home unit, which would be paid at the time of issuance of Building Permits for each unit. 3 . Required benchmarks must be located for, and approved by, the City Engineer (Section 12 . 06, Subd. 2 of the City Code) , prior to recording the plat. Action Requested: Adopt Resolution No. 2142, A Resolution Approving The Final Plat Of Link' s 4th Addition. DS/jvm Attachments 004 DATE: June 9, 1983 ITEM: Final Plat of Link' s 4th Addition DEVELOPER: Clete Link Construction LOCATION: South Side of the 1000 Block of East 3rd Avenue ZONING: R-3 (Mid-Density Residential) LAND USE: Vacant AREA: 31, 500 Square Feet APLICABLE REGULATIONS: Section 11 . 27 ; Section 12 PUBLIC HEARING HELD APRIL 7, 1983 CASE HEARD BY PLANNING COMMISSION CASE HEARD BY CITY COUNCIL PUBLIC MEETING AT PLANNING COMMISSION CITY COUNCIL ACTION Proposal: The applicant is requesting Final Plat approval of a six lot residential subdivision at the above location. Considerations: 1 . The proposed subdivision, a replat of three existing lots, will be redeveloped with Twin Homes. 2. The Preliminary Plat of the subdivision was approved by both the Planning Commission and City Council during April 1983 . The conditions of approval are being incorporated into the staff recommendation. 3 . Three sets of variances were approved in April 1983 : 1 ) lot size; 2 ) lot width; 3 ) sideyard setback. 4 . All required drainage and utility easement have now been indicated on the Final Plat . 5 . All other considerations were listed in the staff report for the Preliminary Plat. 6 . The City Engineer will require curb reconstruction as a condition of approval of the Building Permits . 7 . The City Engineer will be reviewing the grading plan for the proposed lots prior to Final Plat approval . The staff will report on this review at the Planning Commission meeting. Alt Planning Commission - June 9 , 1983 /v Link' s 4th Addition Page -2- Staff Recommendation: Staff recommends approval of the Final Plat of Link' s 4th addition with the following, Conditions : 1 . Approval of a Title Opinion by the City Attorney prior to recording the plat. 2 . The developer enter into an agreement to provide for the park dedication fee of $250. 00 per Twin Home unit, which would be paid at the time of issuance of Building Permits for each unit. 3 . Required benchmarks must be located for and approved by the City Engineer (Section 12 . 06 , Subd. 2 of City Code ) , prior to recording the plat . Action Requested: Recommendation to City Council to approve the Final Plat of Link' s 4th Addition, subject to conditions. DS/jvm Attachments IC RESOLUTION NO. 2142 A Resolution Approving The Final Plat Of Link's 4th Addition WHEREAS, the Planning Commission of the City of Shakopee did approve the Final Plat of Link ' s 4th Addition on June 9, 1983 and has recommended its adoption; and WHEREAS, all notices of hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS, the City Council has been fully advised in all things. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the Final. Plat of Link' s 4th Addition, described as follows : Lots 8 , 9 , and 10, Block 27 , EAST SHAKOPEE, Scott County Minnesota and that part of the vacated alley in said Block 27 and that part of vacated Prairie Street in said plat described as follows : Beginning at the southeasterly corner of said Lot 8 ; thence southerly along the southerly extension of the easterly line of said Lot 8, 8 . 00 feet to the center- line of said vacated alley; thence westerly along said centerline and its westerly extension a distance of 210 . 00 feet to the centerline of said vacated Prairie Street; thence northerly along said center- line of vacated Prairie Street to its intersection with the westerly extension of the northerly line of said Lot 10 ; thence easterly a distance of 30. 00 feet to the northwesterly corner of said Lot 10; thence southerly along the westerly line of said Lot 10, 142 . 00 feet to the southwesterly corner; thence easterly along the southerly lines of said Lots 10, 9 and 8, a distance of 180. 00 feet to the point of beginning. be, and the same hereby is approved and adopted with the requirements that: 1 . Approval of Title Opinion by the City Attorney prior to recording the plat. 2. Developer enter into an agreement to provide for park dedication fee of $250 . 00 per Twin Home unit, to be paid at the time of issuance of Building Permits for each unit. 3 . Required benchmarks must be located and approved by City Engineer prior to recording the plat. BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and the same are hereby authorized and directed to execute said approved Plat and Agreement. alb I CD to ' � �� lD K �i7-- 4/r7 'l .-) hI l .„„....„"k .. 1 (.___ - 4. o ----------- I k I r-- - - -:,� ——— —I J 1 (D ICZCjR�1,-\�\-\-\� \\\\\\\\\„�.\\`•j,„,0i \`\'1 1 ri) 11ll "J I, N \ CO O J O1 IP I i CO Y0 \ { \ ' N CO t- 1� a If) ct N. Ic2NI OSI I- /- 1 Oil,\\` .\\i,�\y\ \ `\�\\\\ ,.... `>,4.�.'\_\..•.. ,Ns, 11 ct w I m x 3 0 -1v �1 ° M i O m -- ~JiN o rn -----a - ,�— —N--1i L _ _ )o J 1 - --' o OSI . h v N. M mi Co o \1'I . 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Utility Drainage Easements are 1 , shown thus. ' t 1 —iOLL i -- - Being 8 feet in width unless otherwise indicated, and adjoining lot lines, and 10 feet in width and adjoining street lines, as shown on the plat. n .7.V MAY 91983 I ; O N Q,.. .' CITY bilAKOPEE KNOW ALL MEN BY THESE PRESENTS: That Stanley T. Vercerka, a single person, fee owner and Cletus J. Link and Lawrence G. Link, contract purchasers of the following described property situated in the County of Scott, State of Minnesota to-wit: Lots 8, 9 and 10, Block 27, EAST SHAKOPF.E, Scott County, Minnesota and that part of the vacated alley in said Block 27 and that part of vacated Prairie Street in said plat described as follows: Beginning at the southeasterly corner of said Lot 8; thence southerly along the southerly extension of the easterly line of said Lot 8, 8.00 feet to the centerline of said vacated alley; thence westerly along said centerline and its westerly extension a distance of 210.00 feet to the centerline of said vacated Prairie Street; thence northerly along said centerline of vacated Prairie Street to its intersection with the westerly extension of the northerly line of said Lot 10; thence easterly a distance of 30.00 feet to the northwesterly corner of said Lot 10; thence southerly along the westerly line of said Lot 10, 142.00 feet to the southwesterly corner; thence easterly along the southerly lines of said Lots 10, 9 and 8, a distance of s 180.00 feet to the point of beginning. Have caused the same to be surveyed and platted as LINK'S 4TH ADDITION and do hereby donate and dedicate to the public for public use forever the easements for utility and drainage purposes as shown on the plat. In witness whereof said Stanley T. Vercerka, a single person and Cletus J. Link and Lawrence G. Link, have hereunto set their hands and seals this day of 1983. "` SIGNED: Stanley T. Vercerka Lawrence G. Link Cletus J. Link I ST= OF MINNESOTA COUNTY OF SCOTT The foregoing instrument signed by Stanley T. Vercerka, Cletus J. Link and Lawrence 'G. Link was acknowledged before me a Notary Public this day of 1983. • Notary Public, Scott County, Minnesota My Commission expires I hereby certify that I have surveyed and platted the property described on this plat as LINK'S 4TH ADDITION; that this plat is a correct representation of said survey; that all distances are correctly shown on this plat in feet and decimals of a foot; that the monuments for the guidance of future surveys have been correctly placed in the ground as shown; and that there are no wet lands or public highways to be designated on said plat other than shown. Ronald A. Swanson, Land Surveyor Mlonesota•Registration No. 10183 STATE OF MINNESOTA COUNTY OF SCOTT Above certificate was subscribed and sworn to before me, a Notary Public this 4.11.91 ; 1983. Notary Public,Scott County, Minnesota My Commission expires I hereby certify that I have examined this plat of LINK'S 4TN ADDITION and do hereby recommend this plat for approval as I to form. City Attorney, Shakopee, '4innesota Approved by the Planning Commission of the City of Shakopee at a regular meeting thereof held this*__.__day of 1983. Signed: its Chairman This plat was approved by resolution by the City of Shakopee on this day of 1983. Signed: its Mayor Attest: its Clerk i i I i Valley Engineering Co., Inc. PRIOR LAKE, MINNESOTA , (4) MEMO TO: John K. Anderson City Administrator FROM: Don Steger City Planner RE: On-street Parking (vicinity of Courthouse/Hospital ) DATE: June 14 , 1983 When considering the Conditional. Use Permit for the third floor of the County Courthouse (June 9 , 1983 ) , the Planning Commission made a recommendation concerning on-street parking. The Planning Commission is recommending to the City Council that the Council initiate 2-hour parking limits on those streets in the vicinity of the Courthouse and Hospital. The Planning Commission felt that such a parking restriction would eliminate employee parking on the street and encourage parking in the designated parking lots, particularly when Block 57 is rebuilt. The Planning Commission further felt that it is important to initiate a 2-hour parking limit now (prior to reconstruction of Block 57 ) so that the public becomes accustomed to avoiding street parking. DS/jvm Cityof e s,� �-° P F � POLICE DEPARTMENT 476 South Gorman Street —J lsq. — r SHAKOPEE, MINNESOTA 55379 • �� `�` _ " ` cam' • �``.• Tel. 445.6666 P oE 55379 1i TO: John Anderson, Administrator FROM: Tom Brownell, Chief of Police SUBJECT: Parking Hospital/County area DATE: June 16, 1983 INTRODUCTION Your directive to review on/off street parking in the area of the hospital and county building has been completed in cooperation with the City Planner and the facility administrators. BACKGROUND Historically employee and visitor parking has been a concern of residents and city, county and hospital officials. With the completion of block 57, the parking problem will be improved, however the end result cannot be fully evaluated until building construction is completed. We have implemented 2 hour parking in the area of the hospital and found it necessary to remove the 2 hour signs on Atwood between 4th & 5th Avenues due to a lack of off street parking. Contributing to the parking problem is hospital construction workers, their equipment and the uncompleted block 57. This situation will not greatly improve, as construction on the county building commences even though block 57 should be completed, as it will be necessary to use the county parking lot for the storage of construction equipment. ALTERNATIVES 1 . Implement a permanent park plan for the hospital/county area upon completion of the third floor construction. 2 . Direct staff to recommend a parking plan for the hospital/ county area by August 1, 1983 . RECOMMENDATION 1 . Implement a permanent park plan for the hospital/county area upon completion of the third floor construction. Jo . 've Jo JPtotect ) )Cty MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Off Sale Beer License for JoAnne Pauluk/Tom Thumb DATE: June 17 , 1983 Introduction The sale of the Tom Thumb Store did not go through. It was necessary to readvertise for JoAnne Pauluk for a beer license for Council ' s consideration on June 21st . The application is in order. Action Requested Approve the application and grant an off sale 3 . 2 beer license to JoAnne Pauluk, 409 East First Avenue . JSC/jms 1983-84 Intoxicating Liquor Licenses : //C Approve the application( s) and grant a . . . license to . . . -2/-83 ,� g3 On Off ,I4� Sale Club Sale Sunday American Legion Post No. 2 0x x East First Avenue (- ' ' pK Veterans of Foreign Wars 132 East First Avenue • SuRPl.U3 Loge-3 x x • Shakopee Ince Council 1685 Home Assn. I e X�; East Fourth Avenue 4 fp' x 01<1 The Pullman Club , Inc . 124 West 1st Avenue x x XX Corp . and Wittles, Inc . 1561 East 1st Avenue $uRpl.OS AiNtS x x x Clair' s Bar, Inc . 124 South Holmes 50 g. iol,us 4/ r eS x x .41 C .R.E. Restaurant Company ,e I4 1583 East First Avenue , 1 'V x x R. Hanover, Inc . .� 911 East 1st Avenue , i 16.11-. x x -Vertigo, Ino-, � �-" e . _ - - - No 4 l C a{yir^- X x The Friendly Folks Club , Inc . 122 East First Avenue 3otePLUS Lillie$ x x x Family Dining, Inc . ,I`0 6268 East Highway 101 6 x Riverside Liquors, Inc. 507 East First Avenue suRp4o3 L/AfeS x 1-ei9U& t q CSL�nDennis P. Bruesehoff and Thomas J . Cox , A Partnership 1104 Minnesota Valley Mall at Highway 169 South x v oThe Weiss Company, Inc . 8522 East Highway 101 x 4212 to L I c e � 12.. Y • Leve Q.WroN e 'S FooA S4o)0s , .ZN G . ///bled /HS' /WA//V eso r 6 u y4/.< i y 4ALL 1983/84 Non-intoxicating Malt Liquor Licenses : Approve the application( s) and grant a . . . license to . . . On Sale Off Sale Jim & Lucy' s, Inc . 21Q West First Avenue x x Jackson E. Chilquist 220 West Second Avenue x x Friendly Folks Club , Inc . 123 East First Avenue x Marlene Berg 222 East First Avenue x Stocker �i4 � 647 S©ut-h--Semmery i l l e "JAIU x Richard E. Cleveland K 828 East First Avenue x JoAnne A. Pauluk 409 East First Avenue x Art Berens & Sons, Inc . 123 West Second Avenue x v Juba' s Inc . OK 1100 Minnesota Valley Mall x Minnesota Valley Restoration Project 01 ' East First Avenue x Superamerica Stations Inc . 1155 East First Avenue x Valleyfair, Inc . One Valleyfair Drive x Jerome Franciscus 823 East First Avenue x Holiday Stationstores, Inc . 444 East First Avenue x Pizza Huts of the Northwest , Inc . 257 Marschall Road x Lemuel ( Valley Racquetball and H andbal1 , Inc . Tmb1- 600 County Road 83 x Brooks Superette, Inc. 615 Marschall Road x OV Northern Racing Corporation IN 6528 H1cHway 0/ r x L e Capone ' s Food Shops, Inc . -n16L� 1145 Minnesota Valley Mall x The Sub-Machine Shop Inc . 1350 East First Avenue ,x' ISN � kove6 -1 3 / / CI MEMO TO: John K. Anderson City Administrator FROM: Don Steger City Planner RE: Tractor-Trailer Parking DATE: June 14 , 1983 Introduction: The City Council requested an ordinance dealing with tractor- trailer parking in residential areas . Background: Objective 3 . 22 ( Pg . 7 ) of the 1983 Goals and Objectives reads as follows : "Eliminate tractor-trailer parking in residential areas" . Because Section 9 . 30 (attached ) of the City Code already addresses semi-trailer parking in a residential area, it is unclear if the City Council is interested in expanding this section to also prohibit semi-tractors . Currently, there are a number of truckers who periodically park their semi-tractors in their driveways. Ordinance No. 358 (attached ) is an old ordinance from 1973, which restricted large truck parking in City streets and alleys . This Ordinance was replaced with the current City code provision. If the City Council desires to prohibit semi-tractor parking in residential areas , the existing Section 9 . 30 could be easily amended. The City Attorney would need to be consulted as to whether the existing semi-tractors would be "grandfathered" if the City Code is expanded. If the City Council is primarily concerned with semi-trailers in residential areas, the City staff would continue to enforce the City Code. Alternatives: 1 . Request the City Attorney to prepare an ordinance which would expand Section 9 . 30 of the City Code to include the prohibi- tion of semi-tractor parking. 2 . Continue to enforce the existing City Code. Action Requested: Choose one of the alternatives DS/jvm Attachments // SEC. 9. 30. TRUCK PARKING. 4 Subd. 1. It is unlawful to park a detached semi-trailer upon any street , municipally-owned parking lot , or other u is property. Subd. 2. I 1s unlawful to park a semi-trailer , whether or not attached tO a truck-tractort�\_yWithin an area zoned as a resi- dential district , except for the purpose of loading or unloading the same . Subd . 3 . It is unlawful to park a commercial vehicle of more than 3/4ths ton capacity within any metered parking space , but parking of such vehicle for a period of not more than twenty (20) minutes shall be permitted in such space for the purpose of neces- sary access to abutting property for loading or unloading when such access cannot reasonably be secured from an alley or from an adja- cent street where truck parking is not so restricted. Subd . 4 . Parking of commercial vehicles is permitted in duly designated and :sign-posted loading zones , and in alleys , for a period of up to twenty (20) minutes, provided that such alley park- ing does not prevent the flow of traffic therein , all of which shall be for the purpose of access to abutting or adjacent property for loading or unloading. SEC. 9. 31. LOADING ZONES. The Council may, by resolution , establish loading zones to be used for the specific purpose of loading or unloading merchandise from a commercial vehicle or vehi- cle temporarily being utilized in the transport of merchandise. Such loading zones shall be installed by order of the City Adminis- trator where in the judgment of the Council a commercial loading zone is justified and duly sign-posted. Source: City Code Effective Date: 4-1-78 (Sections 9 . 32 through 9 . 39, inclusive , reserved for future expansion. ) (4-1-78) -212- ORD:RANEE 12_358 l' An Ordinance Limit 33 , � Park2n; on Strert-.s far_�i Alta. e Tib THE COM COUNCIL 0? THE CITY OP MA.K0PEE DOES ORDAITI: SECTION FL Limit on .t h Parkznq SECTION No vehicle shall be parked on City street or alleys- - . _ a in the City between the hours of 6 P.ti. and 6 A.M. for a period longer than two hours. gECTION III Parkion Sundays a d HolidufLyzlited No vehicles Shall be parked on public o.treots and alleys in the City for a '" period ;longer than two hours on Sundays and holidays an dei'in eL by Stat. law. SECTION IIIA Excim ions This ordinances not apply to private pass c- rr rut onobilea, pickup truciaa _ small trucks and campers •weigh nj lees than 12,000 lbs. SECTION IV's Penalties fi A fine of not less than $l.5 nor more than ;.,:, 00 ohnli, upon ccnvi t , for each violation hereof. SECTION VI Email This ordinance repeals Ordinance i/260. SECTION VII When_ in Forgo This ordinance shall take effect and be in force 30 day;^ after the passage and publication as provided by City Charter. Passed in /�, 1 '� session of the Common Council of the City of Shakopee hold this 1/4' day of �,&,,f) , 197 :3 . aliZt) 4' i %'4 L C4LJ 7 Pri.31dCnt. of the 1C,fror► Council -"r ATTr^,STt i / - .i ,4;, City ecordor or c-- 2-4 ApprovCd Vil.r . day of fie•1, 1977 Mayor of the City of "lulkop;o - �-"~ ,;, 4 Prepared and approved as to form this 12th day of November, 1973 • 1J . ..'`l� • �t:,. r. City Attorney _....� , MEMORANDA /Al2} TO : John K. Anderson City Administrator FROM H. R. Spurrier ,I > P City Engineer C_ SUBJECT: Trunk Highway 101 Frontage 'Ro County Road 89 to the West Lin of Cretex Industrial Park 1st Addition DATE : March 31, 1983 Introduction Feasibility Report for the above-referenced project was prepared in April 1980, later revised October 1981 and has been bogged down in right-of-way acquisition since that time. Background The problem with right-of-way centers on the access of Minnesota Body and Equipment Company onto Trunk Highway 101. At the present time, there are three alternatives for this project. They are as follows: 1. Condemn the access of Minnesota Body and Equipment Company onto Trunk Highway 101 and construct the frontage road in accordance with the Plans and Specifications; 2. Condemn, cr otherwise acquire, right-of-way across Lot 1 and Lot 2 of Llock 1, Cretex Industrial Park 1st Addition, which would shift the alignment of the frontage road off Cretex Avenue but leave one lot in Block 2 of Cretex Industrial Park 1st Addition without access unless the access is provided along the right-of-way dedicated by Howe, Inc. ; 3. Do nothing. According to the report prepared October 30, 1981 the benefit to the properties could not be established because of a lack of activity in the real estate market. Based on the City' s recent experience in the Industrial Park, there is a good possibility that $20,000 of the assessment would not be supported. John K. Anderson March 31, 1983 T.H. 101 Frontage Road Page -2- ji-(2--- At the present time, the City has invested more than $30,000 in the project. To proceed would involve the exercise of Eminent Domain Powers in the acquisition of additional right-of-way or in the condemnation of the Trunk Highway 101 access. The question and the alternatives have been discussed at considerable length. I attach copies of the correspondence relating to this matter since the resolution ordering the project was offered and adopted. Staff has been unsuccessful in finding an alternative that would meet the needs of both Elk River Concrete Products and Minnesota Body and Equipment. Minnesota Body and Equipment Company is probably entitled to some compensation for the direct access they possess. On the other hand, that access could have the same value that Elk River Concrete Products right-of-way would have; therefore, I am looking for some direction in this matter, some criteria on which to base the final recommendation. If you believe it is appropriate to discuss this matter with Council , I would make it an item for the April 5th agenda. HRS/jvm Attachments tabled until the right-of-way at Shiely can be checked by staff. LI 6/17/83 After checking records it has been confirmed that the city does own, by quit claim deed, a 100 ' x 380 ' parcel lying West of the Cretex Co. Inc . See attached. 11/ ZIEGLER INC . CATERPILLAR 901 WEST 94TH STREET • MINNEAPOLIS, MINNESOTA 55420 IN MINNESOTA AREA CODE 612 8884121 April 20, 1983 • R2 1983 CITY 00: E.,,1y .y KO'':EE City Council CITY OF SHAKOPEE 129 East 1st Street Shakopee, MN 55379 Gentlemen: It is our understanding that a proposal is before the Council to reroute the Highway 101 Service Road between Shiely Road east to the existing road approximately 1000 feet east of the Minnesota Body and Equipment Co. property. Although we are distributors of new and used heavy road construction equipment, it is our wish that this road not be built and that the existing road alignment remain as constructed. We do not see a need for the road change and we especially don' t want to incur the inevitable property tax assessment that normally follows municipal construction projects performed near property we own. Please consider our position on this matter and leave the road as is. Very truly yours, \,1 \q), \)u).).0V) (‘ H. M. Mullinix Vice President Admin. & Secretary HMM:dkw 7/W/I1 i cc- vi K,v il. 4 11 J2' illi 00 :if MEW • *pi reill1111/0 Minnea P olis Northstar ,. .i, °.;W �;E=Auto Auctioninc. P.O.Box 257,Shakopee,Minnesota 55379 Phone:-612/445-5544 President-Sam L Geit 9 April 18, 1983 .! Mr. John K. Anderson f, { Mr. Boe Spurrier City of Shakopee 129 East First Street Shakopee, Minnesota 55379 E Gentlemen: 1' I wish to reiterate my position on the proposed service road on Highway 101 . On October 26, 1981, and December 8, 1981, similar letters were written stating our opposition to the proposal. Appearances have also been made at City Council meetings on two separate occasions at which objections were stated. Reference to the road becoming a test track were certainly not "tongue in cheek" remarks as stated in the correspondcnre of December 11, 1981 . Again I wish to state my objection to the road on the basis that access removal and increased taxes will hurt, not help, our business. Yours/very truly, `' - • ( r/ /hie-i% Spm Celt , President NORTHSTAR AUTO AUCTION SG/ sml E II l { Claim Deed. Cur Form No. 31--h1. 6lliler•Da,t. Co.. Minneapolis. Minn. Corporation to Corporation. Minnesota Uniform Conveyancing Blanks 11930. /1 S— i /, 'J)iN 3iIibentuee, Made this 4 j day of May , 19 78 , between .xkxx1xx.)5dxxGtxxx.cl acx...J..•-L.....Shiely...Company a corporation under the laws of the State of Minnesota , party of the first part, and The...City....af....Shako.p.e. xt corporation under the laws of the State of Minnesota party of the second part, MitncS5ft j, That the sa;d party of the first part, in consideration of the sum of ...OneDallar...aud...o.thnr....ge.o..d and valuable consideration TOLL.4RS, to it in, hand paid by the said party of the second part, the receipt whereof is hereby acknowledged, does hereby Grant, Bargain, Quitclaim, and Convey unto the said party of the second part, its successors and assigns, Forever, all the tract or parcel of land lying and being in. the County of Scott and State of Minnesota, described as follows, to-wit: The North 380 feet of the following described property: A parcel of land in the East Half of the Southwest Quarter of Section 2, Township 115, Range 22, Scott County, Minnesota described as follows: Commencing at the intersection of the East line of said East Half of Southwest Quarter and the South line of State Trunk Highway #101 right-of-way; thence running West along said South right-of-way line of said Highway #101 100 feet; thence South parallel to said East line to the North line of the Chicago, St. Paul, Minneapolis and Omaha Railroad right-of-way; thence Easterly along said North right-of-way line of said railroad to the East line of said East Half of Southwest Quarter; thence North on said East line to place of beginning. II State transfer tax hereon $2.20 c+.o lipbe anb to .)otb the Atne, Together with all the hereditaments and appurtenances there-. unto belonging or in anywise appertaining, to the said party of the second part, its successors and assigns, Forever. i Jn Zeotimonp 1Z1bereof, The said first party has caused these presents to be executed in. its corporate name by its.... !; \\ President and its and its corporate seal to be hereunto affixed the day and year first above written. . J. L. SHIELY COM'ANY �1�: In Presence of By a .",cT 6L.<-,/ Its President Its.. ),A4 c„ F �UdUR8AN r'!•'•"'' 571666E, . .,..I; t-IN61NEERINO • Ii,;<:i' J r u v 5J jr'n,,ho! - 89065:O .•. .t1�t,nr.,•,R•:.Ina 1. I!.•1 , H)L1� I:H .n. h., v•r., 7.134/ L.,n LAND If 0E ,1PTV N 7KETGH roR, CAT`( OF cj1-4AKO1 'EE _-._-__-.____ ___.___. T.N. tol �,o,vv. — --.. _._..... ____._ __ _ I 0 t 1 — _r rte__��1 .o.�. loo' . 1 x P,L.e ("20o' 2 I N. ti Z v til > w V f . Lis t • Wtt,c,IAt-t G. PE.J2co"4 - GRETEx Go. (NG, +1 % W 0 = !s_.' ,7 • I 1 1 Gi.i1Cg670__- ' -----j------......T.----:±"----------:--..„.......„_„ , MA`t II , I G"7e, Not Published. All Rights Reserved Il MEMORANDA TO : John K. Anderson _- City Administrator 0 �� �FROM : H. R. Spurrier City Engineer SUBJECT: Storm Sewer Catch Basin DATE : June 16, 1983 Introduction: City Council has received complaints about the danger of the City's standard curb-opening catch basins. The principal concern is that children would fall into the opening and be trapped in the storm sewer. Background: Attached is Mn/DOT Standard Plate No. 4021C, the Precast Curb Opening Catch Basin installed along Holmes Street and the subject of concern by several citizens. I also attach a copy of Section 1711, "Guardrails" from the Uniform Building Code, which is incorporated in the Minnesota Building Code which contains requirements for guardrails. The proposed facility is ordinarily located at the corner at the point where the radius of the corner curves. The opening is considered appropriate because it is constructed in close conformity with Section 1711 of the Uniform Building Code and ordinary Engineering practice. There are clearly two competing interests, that of a residents concern for their children ' s safety; and second, the concern for efficient collection of surface water. This catch basin has the capacity of three ordinary grated inlets, at a cost equal to one grated inlet. These inlets have a very low maintenance factor, compared to grated inlets which require continual cleaning. The curb opening inlet has an appropriate place in the curb line. Although it is sometimes difficult for parents to agree, that is an inappropriate place for children; especially children so small that they could fit through a 6 inch opening. Although I understand the resident's concern, I must recommend that the City continue to utilize curb-opening catch basins because of their efficiency and low maintenance. Action Requested: Take no action to revise Standard Specifications for Storm Sewer Construction. HRS/jvm Attachments �� ;) 2' 6 I .. CONSTRUCTION NOTES: Units to be precast only on the project under ° project inspection. O - - --}- , For inlets longer than 4 feet, use multiple units. ,--1 r, IjI / I Top and side joints between adjacent units to be _ \I_I� sealed with oakum and 1/2"hot poured sealer 1 +t- - -'i Spec. 3723. �__� _---+---- •N i Only one manhole required per installation located '` -.- 6 II ----3---O iI i�11 at center of unit over outlet. �.II Place pipe opening as required. Slope floor 5/8" per foot to outlet. In' 1/4" I _ - - All reinforcing, When multiple units are installed, the base and i. ., _ _ l 1�4 bars 12" lower wall shall be constructed as one structure. '1 C-C both ways Concrete mix shall he 3Y43 3/4" +- 1-*- One 4 foot unit I Y = Total Length of Units ® Ring Casting No. 790-2 (Std. Plate 4108)modified by -.-K addition of lugs at quarter points or approved equal. TOP VIEW See Std. Plate 4014 for detail of lug. 0 Cover Casting No. 712 (Std. Plate 4110) 1 r. 5' 3' 8,, 6" 4' }'6,, Chamfer __ - — - - A ( w en 1 Extra#4 bar _i____\_ k [-----4------'---1 .--mfir-,".•, .:-.-et:-.-.-71,". .. . .:IN. = 1-- Y'l .. ' j w'✓SJ Smooth finish • 1':�• L.41 N' 0" max, to 3' 10-1/2"min � 6" R.Inlet Opening I ti Mortar Joint I X I Construct lower section of I c j�8° _ ( 8" solid masonry or cast-in-place `• ci I h 1 8 concrete as per Std. PI. 4000. i 8' i a 3„I I�/ �' j41 #4 Bars 12”C-C �`'� i both ways A-0-1 SECTION A-A Precast Base 6" x 4' x 5' 4" or cast-in-place reinforced as per Section AA. Use 1"deep x 3"x 2" Keyway FRONT VIEW Designation: Design 4021 Y-X "---- I-- Depth in feet Total length of Units Standard Plate Reference -e, Weight: Precast Base 1600 lbs. Example: Precast Top 2900 lbs. Design 4021 8-5 I I5 feet deep Note: Two 4-foot units Contractor's option - Std. PI. 4016 Construct as per Std. PI. 4021 May 22, 1973 STATE OF MINNESOTA SPECIFICATION STANDARD APPROVED DEPARTMENT OF HIGHWAYS REFERENCE PLATE N0. � __ .. ".0. PRECAST CURB OPENING CATCH BASIN 2506 ASST. COMMISSIONER 4021 C RESEARCH AND STANDARDS (PRECAST ON PROJECT FOR INSTALLATION AT LOW POINT) 1710-1712 . UNIFORM BUILDING CODE • Projections shall not extend more than 12 inches into the areas where openings are prohibited. For projections extending over public property,sec Chapter 45. For combustible ornamentation,see Section 1705(d). Guardrails Sec. 1711. All unenclosed floor and roof openings,open and glazed sides of landings and ramps, balconies or porches which are more than 30 inches above grade or floor below,and roofs used for other than service of the building shall be protected by a guardrail. Guardrails shall be not less than 42 inches in height. 1 Open guardrail and stair railings shall have intermediate rails or an ornamental pattern such that a sphere 6 inches in diameter cannot pass through.The height of stair railings on open sides may be as specified in Section 3306 (j) in licu of providing a guardrail.Ramps shall,in addition,have handrails when required by Section 3307. EXCEPTIONS: I. Guardrails need not be provided on the loading side of loading docks. 2.Guardrails for Group R,Division 3 and Group M,Division I Occupancies may be 36 inches in height. 3.Interior guardrails within individual dwelling units or guest rooms of Group R, Division I Occupancies may be 36 inches in height. 4. The open space between the intermediate rails or ornamental pattern of guardrails in areas of commercial and industrial-type occupancies which are not accessible to the public may be increased such that a 12-inch-diameter sphere cannot pass through. 5.Guardrails on a balcony immediately in front of the first row of fixed seats and which are not at the end of an aisle may he 26 inches in height. 16. Guardrails need not be provided on the auditorium side of a stage or enclosed platform. Foam Plastic Insulation Sec. 1712. (a) General. The provisions of this section shall govern the requirements and uses of foam plastic in buildings and structures. For trim, see Section 1705(e). Except where otherwise noted in this section,all foam plastics used in building construction shall have a flame-spread rating of not more than 75 and shall have a smoke-developed rating of not more than 450 when tested in the maximum • thickness intended for use in accordance with U.B.C. Standard No. 42-1. All packages and containers of foam plastic and foam plastic ingredients shall bear the label of an approved agency showing either the flame-spread rating and smoke-developed rating of the product at the thickness tested or the use for which the product has been listed.The interior of the building shall be separated from the foam plastic by an approved thermal harrier having an index of 15 when tested over calcium silicate board in accordance with U.B.C. Standard No. 17-3. The thermal barrier shall be installed in such a manner that it will remain in place for the time of its index classification based upon approved diversified tests. (h) Specific Requirements. Unless otherwise specifically approved as pro- 100 f /a. MEMORANDA TO : John K. Anderson City Administrator FROM . H. R. Spurrierc1 �'� City Engineer %t tSUBJECT: 16th Avenue and 90th St eet DATE : June 16, 1983 Introduction: City Council directed staff to initiate a naming process for 90th Street. Background: In reviewing past practice, staff found that there was no specific guideline fon naming new streets. In the past, the process has been initiated by both Council and Planning Commission, therefore, there are three alternatives: 1. City Council may initiate the naming process by suggesting names and selecting the name by resolution. 2. City Council may refer the naming process to the Planning Commission for action. 3. City Council may poll the residents along 16th Avenue and 90th Street to determine whether the residents have some preference for a road name. In view of the fact that the road could be a circle or lane, 16th Avenue could be involved as well . It is the recommendation of City staff that the neighborhood be polled on a suggested name, that the name be submitted to City Council for approval and designated by resolution. Action Requested: Direct staff to poll the properties along 16th Avenue and 90th Street for a name for 16th Avenue and 90th Street so that City Council may consider that request in establishing the name of 16th Avenue and 90th Street. HRS/jvm /1 MEMO TO: John K. Anderson City Administrator FROM: Ray Ruuska Engineering Coordinator RE: Levee Drive Project No. 1982-3 DATE: June 16, 1983 Introduction: Attached is Partial Estimate Voucher No. 2 for the above-referenced project. Background: According to new policy, the Contractor has reviewed this estimate. Recommendation: Pay Estimate No. 2, as shown. Action Requested: Motion to authorize the payment of Partial Estimate Voucher No. 2 to F. F. Jedlicki , Inc. , 14203 West 52nd Street, Eden Prairie, MN 55344 in the amount of $16,000.95 for the Levee Drive Extension Project No. 1982-3. RR/jvm Attachments PARTIAL ESTIMATE MATE VOUCI l f k Contract No. 1982-3Partial Estimate Voucher No. 2 Period Ending: May 31, 1983 TO: Contractor F. F. Jedlicki , Inc. Address 14203 West 52nd Street, Eden Prairie, MN 55344 Project Description Levee Drive Extension 1 . Original Contract Amount $ 59,923.00 2. Change Order No. -- Thru No. 1 --..---- $ 9,123.00 3. Total Funds Encumbered ,l, 69,046.00 Il. Value of Work Completed $ 55,664. 10 Value of Work Remaining 5. 5 Percent Retainage 2,783.20 :fit 13,381.90 - — 6. Previous Payments $ 36,879.95 Percent Complete 'i• Deductions or Charges $ -0- 81 percent 8. Total $ 39,663. 15 Payment Due (Line 4 - Line 8) $ 16,000.95 CERTIFICATE O1'' PAYMENT (I, We) hereby agree that the quantity and value of work :shown herein is a fair estimate of the work completed to date. CONTRACTOR: , / /1 BY: r / > TITLE: . " DATE: 6 - 6)_ V 3 APPROVE) - CITY OF SHAKOPEE __62/1:ff_ _Si!? / ilty E14;neer ` D e City Administrator Date I tl llsl„or, L itgYllfltho,e?I ��.bli#± r �d,ta} � t�I=; tFE441y'q v,lowI '6.AO',ia 1-:I01f't1;1 n I"' H. H. F-+ H. D k.00CO J C31l IF, !+ H. H. 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Q1 O In N N N V, O N 61 CO CO N N O C W : W In O O In O O O to O to O O In .A 01 O O CO O 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '0 0 0 0 0 0 r+ tri 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Clp' 0 \ I 1 I ' 1 NI I t W I I A C w I Q O *U-_1 � p � °�r, U w Q ,n � 'i �•• 'p u, 0 �� CD w t \7 �1 I V N Ul 3 D, tn u,' w o � Q 0 p t ° 1., N I .p I N o I 0 0 v} `t 0 �, 0 oQ ' C1 cf� 0 C Q ` 1 1 1 0 • 0 1 1 % 0 1 p p .p I r o 1 - :« O 0 Q 0 0 oZO s m o Z • et, o A r" C 'i Z o l ° � � 6 � o g � NN .ov o , rvl oti Oo o° O o 0 op 0 oo o o 0 p o oa 0 0 0 0 0 // MEMORANDA TO John K. Anderson City Administrator. FROM H. R. Spurrier City Engineer s = _----- SUBJECT: 1983 Pavement Preservation Rehabilitation Program DATE June 17, 1983 Introduction: Attached are two proposals from Midwest Pavement Management, Inc. , for the analysis of County Road 83 and the rural subdivisions in Shakopee. Background: These rural subdivisions were not analyzed in the initial work because the roads were in very poor condition and it was known that these roads were deficient in structure. The purpose of the analysis is to determine exactly how deficient these roads are in structure in order optimize the design of corrective rehabilitative work. The work proposed on County Road 83 will be no cost to the City because the Contractor has agreed to pay the cost of testing and analysis. That cost is not a part of the Pavement Preservation Program, but a part of the Tax Increment work. The second proposal for analysis of roads in the rural subdivisions is for a total $980.00. Since further analysis of those subdivisions requires this information, it is recommended that the work be authorized. Action Requested: Approve the proposal of Midwest Pavement Management, Inc. , for work on County Road 83, in accordance with the proposal dated June 16, 1983 for an amount not to exceed $300.00, which shall be paid for by the Contracotr for the County Road 83 overlay and approve the proposal dated June 16, 1983 for testingand analysis of rural subdivisions in Shakopee for an amount not to exceed 980 .00 which shall be paid for from the General Fund. HRS/j vm Attachment /1 G/ MIDWEST PAVEMENT MANAGEMENT, INC. PAVEMENT MANAGEMENT CONSULTANTS Suite 630.15500 Wayzata Boulevard Wayzata, Minnesota 55391 (612) 475-9957 • June 16, 1983 Mr . H. R. Spurrier, P.E. City Engineer CITY OF SHAKOPEE 129 East First Avenue Shakopee , Minnesota 55379-1376 Dear Mr. Spurrier : As you had requested in your letter of June 2, 1983, contained herein is our Proposed Scope of Services for Road Rater deflection testing and analysis on the rural roads in Shakopee. PROPOSED SCOPE OF SERVICES Task 1 : Obtain from the City the available information regarding the inplace structure of each of the sections and traffic volumes on each of the sections to be tested. Task 2: Conduct Road Rater deflection tests at a maximum interval of 0.05 miles on each of the sections identified on the enclosed map, except Section No. 11 . Task 3 : Analyze the data obtained from the City and the deflec- tion data and prepare a report which would contain a sum- mary of the work, recommended spring axle load capacities for each of the sections, and a tabulation of the deflec- tion data and a strength profile plot for each of the sections . David S.Holt,P.E. Erland 0.Lukanen,P.E. Robert B.Roscoe,P.E. Eugene L.Skok,Jr. PhD. Franc Strgar,P.E. 'WM Inc. i l ' Mr . H. R. Spurrier, P.E. -2- June 16, 1983 ITEMS TO BE FURNISHED BY THE CITY 1 . Available information regarding the pavement structures for each of the segments to be tested and the traffic vol- umes as available. BASIS OF PAYMENT Payment for the work described in the above Proposed Scope of Services shall be $980.00 lump sum. Invoices shall be submitted for the work completed on a monthly basis and payment shall be due within 30 days. We would sincerely appreciate the opportunity to be of service to the City of Shakopee. Should there be any questions regarding the Proposed Scope of Services or any of our other services, please do not hesitate to call. Sincerely, MIDWEST PAVEMENT MANAGEMENT , INC. riand 0. Lukanen, P.E. Principal EOL/sh APPROVAL: Name and Title Date . I •,. , inc. - MIDWEST PAVEMENT MANAGEMENT, INC. PAVEMENT MANAGEMENT CONSULTANTS Suite 630.15500 Wayzata Boulevard Wayzata, Minnesota 55391 (612) 475-9957 June 16, 1983 Mr . H. R. Spurrier , P.E. City Engineer CITY OF SHAKOPEE 129 East First Avenue Shakopee , Minnesota 55379-1376 Dear Mr . Spurrier : As you had requested in your letter of June 2, 1983 please find herein our Proposed Scope of Services for Road Rater deflection testing and analysis on a portion of County Road 83 between T.H. 101 and County Road 16. PROPOSED SCOPE OF SERVICES Task 1 : Obtain available information from the City regarding the inplace pavement structure and traffic volumes on County Road 83 . Task 2 : Conduct Road Rater deflection tests on that portion of County Road 83 between T.H. 101 and County Road 16 at a maximum interval of 0.05 miles. Task 3: Conduct an analysis of the data and prepare a report . This report would contain a description of the work, analysis of the data and spring axle load restrictions. Three copies of the report will be furnished to the City. David S. Holt, P.E. Ertand O. Lukanen,P.F. Robert B. Roscoe,P.E. Eugene L.Skok,Jr. PhD. Franc Strgar,P.E. it mprninc. Mr . H. R. Spurrier , P.E. -2- June 16, 1983 ITEMS TO BE FURNISHED BY THE CITY 1 . All available data regarding the inplace pavement struc- ture and traffic volumes. BASIS OF PAYMENT Payment for the work described in the above Proposed Scope of Services shall be $300.00 lump sum, provided that the testing on County Road 83 can be accomplished at the same time as the testing for the City on the rural paved sections . Invoices shall be submitted for the portion of the work completed on a monthly basis and payment shall be due within 30 days. We would sincerely appreciate the opportunity to be of service to the City of Shakopee. Should there be any questions regarding the Proposed Scope of Services or any of our other services, please do not hesitate to call. Sincerely, MIDWEST PAVES NT,„M'NAGEMENT, INC. Erland 0. Lukanen, P.E. Principal EOL/sh APPROVAL: Name and Title Date ll MEMORANDA TO : John K. Anderson City Administrator FROM : H. R. Spurrier , C `� City Engineer '1 SUBJECT: Valley Industrial Blvd. So. - Pouliot Wall DATE: June 17 , 1983 Introduction: The City received complaints from Pouliot Designs and other Industrial Park owners about the appearance of the retaining wall installed on the above- referenced project. Background: Complaints about the retaining wall are valid because the wall was installed incorrectly under my direction. Structurally the wall is sound. Aesthetically, the wall is objectionable. I have reviewed three alternatives for correcting the problem: 1. Remove and replace the wall at a proper alignment, at a cost of $3,750.00. 2. Nail a durable facia to the wall to cover or mask the aesthetic elements of the wall that are objectionable. The cost of material and labor to install facia is $1,525.00. The facia would be cedar or Redwood Heartwood. Mr. Pouliot considers either of those materials acceptable. The Redwood is a more durable material and recommended. This problem is the result of a mistake in our inspection and therefore, the property owners should not be reassessed the cost of this work. The cost should be taken from a reduction in the City cost in the project. There is sufficient funds in the project for that reduction. Action Requested: Authorize staff to take quotations for Redwood Heartwood and for installation of the Redwood as facia on the retaining wall and authorize the purchase of the Redwood and the installation at a cost not to exceed $1,525.00. The cost of this work shall not be reassessed to the properties benefitted by the construction of Valley Industrial Blvd. South. HRS/jvm lit MEMO TO: John K. Anderson City Administrator FROM: H. R. Spurrier City Engineer RE: Holmes Street Basin Lateral and Storm Drainage Design Criteria DATE: June 17 , 1983 The attached memorandum is being forwarded to the Planning Commission for their special meeting which is scheduled for June 20 , 1983 at 8 : 00 P.M. I will have additional information available for the Council table for their meeting of June 21 , 1983 . JVM/jvm Attachment c MEMORANDUM TO: Shakopee Planning Co ission FROM: H. R. Spurrier ►. !' C City Engineer SUBJECT: Holmes Street Basin Later;l and Storm Drainage Design Criteria DATE: June 17 , 1983 Introduction: Pursuant to request from Chairman John Schmitt, I have prepared this memorandum for the consideration of the Shakopee Planning Commission, Background: The table below is a comparison of run-off coefficients used in the proposed Design Criteria, the West Side Storm Sewer and in the CSAH 17 Storm Sewer. Runoff coeffcients relate to the percent of the precipitation that becomes runoff. Notice that both the West Side Storm Sewer and the CSAH 17 Storm Sewer have runoff cooefficients that are generally below the proposed criteria. Those runoff coefficients used for the West Side Storm Sewer are too low and have resulted in a system that will not accommodate the 5-year Recurrence Storm. The runoff coefficient used for the CSAH 17 Storm Sewer are close to the proposed coefficients. The principal problem with the CSAH 17 system is that the system lacks proper inlet capacity and will run near empty unless those inlets are improved. This poor inlet capacity results in a system that will not perform as designed. No other conclusions could be drawn from the available information without a more detailed analysis, which was beyond the scope of this work. Judging from the pipe sizes used and the size of the upper basin, it is conservative or safe to say that the system has capacity to accommodate a minimum 5-year Recurrence Interval Storm. The Design Recurrence Year of the West Side Storm Sewer is very close to a 2-year Recurrence Design, except that this system also lacks inlet capacity to utilize that capacity. Inlet improvement would be required in order to utilize that capacity. Shakopee Planning Commission June 17 , 1983 /1 , Storm Drainage _ Page -2- TABLE 1 RUNOFF COEFFICIENTS (RATIONAL METHOD) COMPARISON Runoff Coefficients (C) Proposed Westside CSAH 17 Area Description Criteria Storm Sew. Storm Sew. Business: Downtown Area 0.95 0.9 0.80 Neighborhood Areas 0.70 0.75 0.80 Residential : Single Family Areas 0.50 0.3 0.40 Multi-units (detached) 0.60 0.4 0.60 Multi-units (attached) 0.75 0.4 0.60 One-Half Acre lots or larger 0.40 0.3 0.40 Apartment Dwelling Areas 0.70 0.3 0.60 Industrial : Light Areas 0.80 0.4 0.65 Heavy Areas 0.90 0.4 Parks, Cemeteries 0.25 0.20 Playgrounds: Paved 0.95 Grass 0.35 Gravel 0.60 Railroad Yard Areas 0.40 Undeveloped Areas: Permanent Unimproved Areas, Greenbelts, etc. 0.20 0.20 Temporary Unimproved Areas which can be considered as fully developed in the future 0.65 0.3* *State Property Shakopee Planning Commission June 17, 1983 If /I Storm Drainage Page -3- This criteria is proposed so that future drainage systems are constructed in accordance with sensible Design Criteria. The other standards have resulted in underdesign and maintenance problems that will be avoided with the new criteria. Chairman Schmitt requested data on the City Bench Marks. The Bench Marks would have no bearing on this Design Criteria. They would be of interest for the preparation of construction plans. A copy of the City Bench Mark books is available in the office of the City Engineer if anyone would be interested in reviewing that data. The document was reviewed by the Shakopee Industrial Commercial Commission and Dennis Palmer, Barr Engineering Company and approved as recommended, including a 2-year Recurrence Design in a residential area and a 5-year Recurrence Design in commercial/industrial areas. If any Commission members have questions prior to the meeting Monday night, please call Monday morning with the questions so appropriate answers would be prepared. This would help expedite the special meeting so that discussion could be limited to one hour. Recommendation: The recommended action is contained in the report. The recommended action is to recommend adoption of the Design Criteria as proposed, which specifies a 2-year Recurrence Design in residential areas and a 5-year Recurrence Design in commercial/ industrial areas. HRS/jvm ///1/vt2 Memo to: John K. Anderson, City Administrator From: Gregg Voxland, Finance Director Re: Capital Equipment List Date: June 17, 1983 Attached is the 5-Year Capital Equipment List for Council discussion. As previously, the typed numbers on the equipment list reflect last year's list with changes and additions penned in to show the modifi- cations. Descriptions/justifications for the equipment are also attached. 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'C £ G Cr) 1-- )-- H r- - H n m (D 0 0 0 0 0 0 > O 11 11 C' r 1-- r- r r-, 1-6 n H--' FN� 0 O O O O 0 n H H G i - G 11 aG G G G a m a rt -cr> Oh c, 1✓ W U= ‘-O LD N 0 ON) v CD Ui CO -1 r Cr, W r' In O r- O W N 0 • 1-0 0 0 1-- 0 W W "Z 0 Co 0 0 0 Ui A H to -tn \O W la OT In Co W v0 W Ui O CD CD (D W (D C CO ,..0WH H- H- H- n H- r• • • rt rt rt 0 rt rt n .O O 4 Ui H x rn,O Ui r-- "d C C H CA "r1 trld ft>-li rt) Cn H H w C n n H- O o O •o• •d aC In '-0 H rU r- n I- to C tri Cn O Cn Cn od rt S rt • C) z • H- 0 w w rh rt O rt Cr) `rd C/)HCn CI Cn W < D3 et O• G 0 X C") '0 G 'Z7 O (D CD CD • (D (D '.o n O\ O\ r-- co In r N) O ON N) --..I CO Ui CO ..--.1 r CS, W - In 0 r- O W N • H QD O O - 0 w w rn oo 0 0 0 In r-• r- r-• r- - r n I-, 1--- r- r r- r- V ---I V V v v In Ui - .1` - - - 0 .o CO v rn z 0 ;1 / 10 MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City C1erk�_; v RE: Timber Trails Developers Agreement DATE: June 16 , .1983 Introduction Pursuant to the developers agreement for Timber Trails , the City installed the road and assessed it . The developer was to plant 90 trees in the boulevard and made improvements to a tot lot at a cost of $5 ,000.00 Background According to the 1976 developers agreement , the trees and tot lot were to be completed not later than 4 months after the roadway improvements were made . To date these improvements have not been made . Mr. Muenchow, Park Director, does not support the development of small parks in rural developments because of maintenance costs . There isn't much of a boulevard in Timber Trails because of a drainage ditch running adjacent to the street . Because of these factors , I wonder if the City wishes to have the developer make these improvements or instead pay the City the $5 ,000.00 estimated to make the improvements . If the City wishes to consider requiring the cash instead of the improvements , a neighborhood meeting should take place advising the property owners in the development of the circumstances and asking for input . This meeting need not be in the Council Chambers before the Council , but could be held in one of the property owner ' s home . Mr. Krass advised that a meeting is necessary, because the developers agreement has been recorded and it is public that these certain improvements are to be made by the developer. As you mentioned, John, if the property owners do wish the tot lot improved, they could establish an association and agree to be responsible for the development and maintenance of the tot lot , and the City could start them out by providing some or all of the $5 ,000 . If it is agreed by property owners and the City not to develop the park, your other thought , John, of trading the park ( tot lot) abutting Marschall Road for the two lots abutting the lake might be worth considering. The developer would have to acquire the two lots and turn them over to the City in exchange for the vacation of the existing park. Alternatives 1 . Require development of a tot lot by developer. 2 . Staff meeting with residents to discuss the practicality of a tot lot to be maintained by the City or association; or the Timber Trails Developers Agreement ( 0 Page Two i June 16 , 1983 possibility of trading the existing park ( tot lot ) for two lots adjacent to the lake. Recommendation Meet with the residents to discuss the City' s position and ask for input . Action Requested Direct staff to meet with the property owners in Timber Trails to discuss the practicality of developing a tot lot which is a require- ment of the developers agreement . JSC/jms MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Delinquent Park Dedication Fees DATE: June 9 , 1983 Introduction In the attached letter, Mr. Bill Chard, developer of Eastview 1st Addition, is asking that the attorney and legal fees being charged for resolution of the delinquent park dedication fees be reduced. Background Three developers agreements provided for the payment of the park dedication fees by January, 1982 . In March, 1982 Council authorized extension of the payment upon execution of an amended developers agreement . When staff received no cooperation from the developers to either pay what was due or provide an amended agreement , Council authorized the City Attorney to foreclose on the park dedication liens against the developers of Halo 2nd, Wiggin' s 1st , and Eastview 1st , (August , 1982 ) . To date , there are lots in each development with no amended agreement and no payment of park fees . Development Lots Amount Due Atty/Court Costs Wiggins 1st 1 $ 600.00 + $ 150.00 Halo 2nd 2 @ 1 , 736 . 00 ea. + 434. 00 ea. 1 @ 5 , 354.00 + 1 , 338. 50 Eastview 1st 20* 250. 00 ea. + 2 , 300 .00 12 paid since action commenced *Of these 20 lots , Mr. Chard has executed an amended agreement for 14 , but it has not been recorded pending payment of the other 6 lots which Mr. Chard is referring to in his letter of June 1 , 1983 . On May 17 , 1983 , Council "moved to return the $650. 00 check to Mr. Wiggin and ask for the full payment of $750. 00 for park dedication fees . " On May 25 , 1983 I advised you that based on Council action on the Wiggin' s check, staff was not accepting a check from Wally Bakken for payment of the park dedication for Lot 4 in Halo 2nd in the amount of $5 , 354 . 00 Alternatives Require amended agreements or payment : a ) plus attorney ' s fees and court costs as established. b) plus attorney ' s fees and court costs in a lessor amount than established. Delinquent Park Dedication Fees Page Two June 9 , 1983 c ) with no additional amount to cover attorney ' s fees and court costs . d) court costs only. Recommendation The City Attorney has recommended to me that if the City doesn' t wish to collect attorney' s fees and court costs , that ability should not be written into the developers agreement . He also recommended that the Council be consistent with all when making a decision. Action Requested Fr� Y.Kaagn, tom! aQ'/!`fX/ 6 1,),Z'3 104 OAKWOOD DRIVE • BELLE PLAINE, MINNESOTA 56011 'b:C a ` C'fi,•.1 June 1 , 1983 Re: Eastview 1st Add 'n . City of Shakopee Dear Mayor Reinke and Council Members , The undersigned developer of Fast-View 1st Add ' n. does hereby request the Mayor and City Council to consider and approve the following with regard to the park dedication fee for the above captioned subdivision located within your city. First, I would like to submit actions taken by the under- signed. On April 1 , 1982 I received an amendment to the developer ' s agreement from the city clerk. On April 14, 1982 my wife and I signed the agreement and returned the same to Ms . Cox. This covered all lots owned. by Chard Realty, Inc. On July 7, 1982 a letter was sent to me from Mr. Julius Coller with regard to the park fee stating in part, I had done nothing "to make payment or to make other arrangements . " How- ever, later in his letter he did acknowledge the amendment we signed and instructedme to secure signatures of purchasers . I contacted some of the purchasers , but even though some had assumed obligations as per the developer ' s agreement, I was not met with favorable response from said purchasers . I did not contact Councilman Leroux since I felt he would either contact myself, or since he is part of the body that sets the regulations , he would take proper action on his own. The next response from the City was a summons from Mr. Coller threatening to foreclose on the property and asking for very excessive attorney fees . The summons listed lots which were sold and park fees paid plus the Outlot "A" that was deeded to the City in 1479 as per the demand of the City. Then in a letter dated February 24, 1983 from Mr. Coller, he states he could find no amendment to the developer ' s agree- ment which I had executed in April, 1982 and he did acknow- ledge this in his letter dated July 7, 1982 . At this point he is totally ignoring any attempt I have made to cooperate with the city clerk and thus continues his threat to foreclose. However, he does state he will eliminate Mr. Leroux' s lot and the city-owned Outlot "A" . On March 9, 1983 , upon previous conversations with City II P Page 2 Clerk Judy Cox, my wife and T executed a second amendment to the developer ' s agreement covering all lots owned by Chard Realty, Inc. I also contacted other property owners to do the same, however, I received no cooperation. I informed the city clerk I would attempt to borrow funds to pay the park fees on the sold lots (now 6) and since I had. signed the amendments on my lots we would have the matter re- solved, I assumed. When I called on May 26, 1983 to inform Ms . Cox I was ready to finally pay the fee for the six lots , she informed me I had to pay a 25' attorney lee for a 1 1 lots . I feel this is unjust and very excessive attorney fees for the small amount of work he has done, plus a collection fee on the lots owned by Chard Realty, Inc. is totally out of line since I have agreed to the amended terms and conditions , in- cluding interest from April 1 , 1982 . I am willing to pay the park fee for the sold lots (6) , adhere to the amendments I have signed on my lots and pay an attorney fee of $250 for the little work that has been done, but any legal fee over that is unreasonable and burdensome. I realize the City must have set rules and regulations with regard to development. However, with land and improvement costs plus ultra-high interest rates, I feel the City should allow more than two years for park fee payments since this is immediately paid with each new permit during this period and during the first two years or more a negative cash flow is the normal procedure for developments . Sincerely, William M. Chard Chard Realty, Inc. WMC/hgp MEMO TO: John K. Anderson, City Administrator // FROM: Judith S . Cox, City Clerk RE: 1983 Goals & Objectives DATE: June 9 , 1983 Introduction For the record, could the Council please adopt the 1983 Goals and Objectives . Upon occasion staff does refer to the Goals and Objectives and the fact that they have been officially adopted in applying for certain grants . Action Requested Approve and adopt 1983 Goals and Objectives dated June 21 , 1983 . JSC/jms Final Draft - May 24 1983 COUNCIL WORKSESSION GOALS & OBJECTIVES 1983 Communications 1 .0 GOAL - It shall be the goal of the City of Shakopee to foster effec- tive , two-way communications between the City Council Members , City employees , citizens , other governmental agencies and interest groups . 1 . 1 SUBGOAL - The betterment of public relations and improvement of existing communications with the general public , news media and groups using City services . 1 . 11 Objective - Help staff interface with the public to better show the public that we , as a city government entity, realize that we are here to serve , and minimize procedures citizens must go through to get information. Action - On going. Streamline response to citizen' s re- quests so they don' t get passed from one department to another. 1 . 12 Objective - Encourage department heads to get out press releases on positive , more routine items to improve public knowledge of City operations. Action - On going. Systematically review services/issues that lend themselves to publication, etc. 1 . 13 Objective - Continue proper handling of citizen complaints by personnel initially answering the phone. Action - On going. Review telephone courtesy where recently good procedures have been lax. Stress friendli- ness and helpfulness until proper personnel can be no:ifiea. 1 . 14 Objective - The public should be made more aware of City Codes via weekly newspaper articles , radio broadcasts , etc . Action - Department heads should have news media review key ordinances during the appropriate season ( eg. snow ordinance in November) . 1 . 15 Objective - How can the City get more and better citizens participation in City affairs? What is the City' s respon- sibility in disseminating information, generating press or radio coverage? Action - Staff should maximize all publication and notice procedures to inform the public. 1 . 16 Objective - Improve City and contractor cooperation on projects such as sewer and watermain (example - County Road 17 project in which clear authority was not forth- coming to furn off value) . Action - City and SPUC staff must clarify this process . -6- OT 1 . 17 Objective - Prepare for possible Cable TV broadcasts of LG Council meetings and other events . Action - Cable Advisory Committee formedand making plans for non-profit cable corporation which will do local origination programing . 1 . 18 Objective - Improve newspaper coverage of all Council meetings to get broader citizen/Council perspective on meeting' discussion and action. Action - Remind newspaper to attend all meetings . 1 . 19 Objective - Insure quick response to citizens questions channeled through Councilmembers . Action - Councilmembers should provide immediate feedback to staff members with citizens requests , or complaints , and then provide the necessary feedback to the citizen rather than waiting until the next Council meeting when the issue becomes old and/or is forgotten. 1 . 2 SUBGOAL - Increse information regarding routine problems/infor- mation for the Police Department . 1 . 21 Objective - The Police Department should keep the Council up-to-date on problems , eg. unusual traffic problems , etc. Action - The department should continue its annual report , its liaison program with the school and Council should contact the department for miscellaneous information on routine problems . 1 . 3 SUBGOAL - The City Administrator should undertake steps to resolve personnel problems in a timely manner and improve employee morale . 1 . 31 Objective - Council would like more feedback on potential problem areas . Action - Keep Council posted through informational items . 1 . 32 Objective - Investigate incentive programs designed to encourage City employees to look for money and time saving ways to run city operations . Action - Prepare a report on possible alternatives by May 1 , 1983 . 1 . 33 Objective - The City should consider a formal program to make available personal support/counseling type service to City employees who are experiencing stree through family problems , drinking, etc. Action - Prepare a report on possible program alternatives by May 1 , 1983 . 1 . 34 Objective - Continue annual evaluation of the City Admin- istrator. Action - Conduct evaluation in late May of each year. -3- Government Structure 7/ .g6 2 .0 GOAL - Continually strive for effective and efficient municipal government . 2 . 1 SUBGOAL - Recommend the establishment and improvement of pro- grams and department function to insure a smooth running, efficient and more effective municipal government . .+8 2 . 11 Objective - City Administrator should make more decisions without Council approval when covered by resolution, standard procedure , ordinances . Action - improving. Continue to look for routine func- t of ns that need not come before Council . Action - Council and staff should identify and assign more areas of routine overs i to to the Administrator . ,w Action - Increase administrative flexibility by allowing the Administrator to approve non-budgeted purchases up to $500 (currently $300 limit ) . 2 . 12 Objective - Continue efforts to establish a pay plan for the remaining positions without one (engineer technicians and department heads ) . Action - Staff report due before 1984 budget preparation. 2 . 13 Objective - Survey City services to determine if they are all being used to the optimum. Action - On going. Systematically question services to determine if they are being used or if they are being provided at the proper level . Do through quarterly department head meetings and budget cycle. Vi�aa" Action - Develop a list of all City services for Council staff review by October 1 , 1983. 2 . 14 Objective - Emphasize use of in-house engineers vs . the use of consultants . Action - Continue this new policy. 2 . 15 Objective - After codification is completed, re-evaluate City Code . Action - Council will :review orcJ.inances annually but not as an agenda item. Each Councilmember will review a porgy ion of the ordinances sent as informational items by `.he City Clerk. =} L -4- 2.2 SUBGOAL - To strengthen the Council and to improve the efficiency and workability of this form of municipal government. 2 . 21 Objective - Become active not reactive. Action - Improving. Keep Comprehensive Plan, Five Year Equipment Plan, Five Year Capital Improvement Plan, Five Year Park Plan and Council Goals and Objectives up-to- date . 2 . 22 Objective - Improve staff/Council relationship by encouraging more Council visits to staff during working hours to obtain a better insight of the work, programs , policies , etc . of the department . Much progress has already been made in this area. Action - Councilmembers should call department heads and ssch file tours , review of specialized equipment and pro- cedures (eg. snow plowing) . 2 . 23 Objective - Address staff ' s concern about support from admiini _ration and from Council (eg. always concerned about how and what I say will ge used) . Action - ? 2 . 24 Objective - Make a Council commitment to the C . I . P. in sufficient time to budget engineering staff time . Action - Review C. I .P. in sufficient detail to make a commitment in July. 2 . 25 Objective - Council should try to avoid disregarding staff recommendations regarding contractor' s requests for waiver of code requirements such as John Nelson' s request. Action - Exercise caution for building code appeals . 2 . 26 Objective - Staff memos should include reasons for both approval/denial when recommendations come to Council . Action - More improvement needed. Staff memos should cover the "what if" question as they relate to all alternatives . 2 . 3 SUBGOAL - The Council members should understand the procedures of the Council meeting so that they can serve the best interests of the governing system. 2 . 31 Objective - Annually examine the Council policies and procedures regarding "Roberts Rules of Order" , City Council procedures , agendas , City staff reports , etc. Action - Schedule annual January organizational meeting. Action - Schedule annual Council/staff Goals & Objectives meeting in February. fico. 2 . 32 Objective - Aid Council member' s attendance at non- regular meetings . Action - Provide a courtesy reminder to Council for all non-regular meetings . Action - Up-date mailing lists for all agencies/programs so that new Council members get notified. 2 . 33 Objective - Council members and Mayor should get them- selves up to speed if they miss meetings by getting background information before the next meeting. Action - On-going. Council members should call a fellow Council member or the City Administrator in addition to reading Council meeting minutes . Government Services 3 .0 GOAL - To provide the most effective and efficient level of service possible to meet the needs of the citizens of Shakopee. 3 . 1 SUBGOAL - To develop and improve the efficiency and safety of the City' s transportation plans . 3 . 11 Objective - Bridge and by-pass needed. Action - The residential growth of Shakopee maybe restricted by lact of convenient access to the twin cities. The County Road 18 bridge crossing is becoming more critical . The City should continue to push for the bridge thru its Council liaison, John Leroux , and staff liaison, Don Steger. 3 . 12 Objective - The Valley Mall traffic control circulation situation is to be corrected. Action - Engineer ' s Twelfth Street report due in 2nd quarter of 1982 . 3 . 13 Objective - Traffic leaving Valleyfair should be corrected to prevent unlawful U-turns . Action - iln/Dor to construct in 1983. 3 . 14 Objective - Intersection signals of CR 83 and Highway 101 . Action - Scheduled 1983 CIP, County project. 3. 15 Objective - Railroad signals needed at CR 83 crossing, County project . Action - Scheduled 1982 CIP - Engineering to follow Mn Dot bidding 2nd quarter. 3 . 16 Objective - Establish a street maintenance policy that classifies how the City will finance maintenance for all streets . b _ ;,vk 4,15.111 Action - Report from staff on alternative approaches by May 1983. Action - Complete schedule for systematic street main- tenance based upon pavement and traffic analysis study being done by Engineering and the above mentioned policy due May 1983. Action - Schedule streets to receive overlays in 1983 by June 1; 1983 . 3 . 17 Objective - Reduce street maintenance costs/responsibilities by systematically vacating unneeded streets . Action - Based upon the reports from 3 . 16 above , outline streets to be vacated and then try a street vacation public hearing on the least needed street( s ) . Action - Encourage residents and businesses to initiate vacations of unnecessary streets . Action - Investigate a turn-over program whereby residents/ businesses would agree to return vacated streets R-O-W to the City if the City would clean-up the street and create a marketable lot ( s ) . 3 . 18 Objective - Improve City traffic signing. Action - Check all traffic signing in Shakopee for proper warrants in 1983 . Action - Remove yield signs and replace them with stop signs where appropriate by 1985 .. Action - Improve citizen awareness and compliance with traffic signing for all vehicles - cars , tractors , snowmobiles , etc . thru targeted enforcement and public information. 3 . 19 Objective - Upgrade Market Street south of First Avenue . Action - Plan and construction in 1984. 3 . 19A Objective - Improve the rail crossings at Apgar, Atwood and Scott Streets in 1983. Investigate the vacation of other rail crossings at the possibility of the rail- road switching west of Rahr Malting. Action - Develop a comprehensive report on rail crossings in 1983 and secure financing for Scott Street improvements. 3 . 19B Objective - The 4¢ gas tax increase has been approved by the legislature and the Governor. We need to work success- fully to ensure that the By-pass is constructed. Action - Push MDOT to complete the EIS for the By-pass and construction plans in accordance with MDOT road construction priorities . -7- 1t efr. 3 . 19C Objective - Follow-up on MTC opt-out alternatives and S .F. 884 transit financing. Action - Do we want a subsidized dial-a-ride service in Shakopee (Transit committee report ) ? Action - Monitor opt-out legislation and actively support S .F. 884. 3 . 2 SUBGOAL - Improve regulations , management thru zoning, of property within the City. 3 . 21 Objective - The City should prevent the construction of structures within a zone that is clearly of lower exterior and roof quality than adjacent structures . Action - Report on the feasibility of some exterior and roof architectual controls that will protect the quality . of building exteriors like the UBC does the structural and safety components of a structure byltcember 31 , 1983. 3 . 22 Objective - Eliminate tractor-trailer parking in residen- tial areas . Action - Staff should review ordinance and enforce or make recommendations to the City Council by July 1 , 1983 . 3 . 23 Objective - The City should insure up-keep of streets and utilities in private homes associations thru/by the homes association deed covenants . Action - Staff should draft a memo to Council regarding this by October 1 , 1983. 3 . 24 Objective - Zoning is not always consistent with uses in the area. Action - Periodically review existing uses in various zones to see if the zoning is accurate . 3 . 3 SUBGOAL - Improve the management of City owned property (park, . buildings , etc . ) . 3 . 31 Objective - Hold back on park acquisition. Action - Doing as per Six Year Park Plan. 3 . 32 Objective - City golf course . Action - Could one be included in drainage ways? 3 . 33 Objective - Acquisition of railroad property north of 4th Avenue that cross City owned lots (Nos . 3 and 4 in Block 52 ) and develop lots or sell them. Action - The City Attorney is completing the negotiated sale . Action - HRA must decide on development or sale . Chuck Ffensing has expressed an interest in keeping them and moving his house next to Wampach' s Restaurant there to expand the restaurant site. 3 . 34 Objective - Encourage Scott County and the Met Counci to acquire and development regional trails thru Shakopee to O'Dowd Lake and along the Minnesota River that will be of benefit to local citizens . Action - Council should support the trail and George Muenchow should monitor its progress to assist Council in timely follow-up. 3 . 35 Objective - The Mill Pond was not treated with cooper sulfate in 1982. because of the initial program turn down by the D.N.R. to hold down algae bloom. Action - The reversal of this decision will allow this program to be completed in 1983 by City staff. 3 . 36 Objective - Clean up the Levee Drive eyesore. Action - In April of 1983 the City learned that the Wtershed District has as much as $30,000 available for this improvement . Staff should follow-up on this lead, check possible tax increment funds available , and make the elimination of the power lines the #1 priority in the clean-up. 3 . 37 Objective - Determine if the D.N.R. has plans to take over the Community Services building. Action - George Muenchow should clarify this by July 1 , 1983. 3.4 SUBGOAL - Monitor appropriate level of Community Services Department programs . 3.41 Objective - Other cities are cutting back on some services ; evaluate our Community Services Department ' s present level of services and user fees required of the people partici- pating in the activity. Action - Community Services Board should clarify a policy on the level of student/adult user fees and their contri- bution to departmental overhead. Currently 50% of its revenue is from fees , charges , fund raisers , etc . 3 .42 Objective - Continue the successful absorption of the school district ' s discontinued 7th and 8th grade athletic programs and summer school by the Community Service Dept. Action - On going. Continue use of user fees and fund raisers . 3 .43 Objective - The Community Services Department should deal with the issue of township financial support for Community Services . Action - Develop recommendation for City Council and School Board documenting the disparity by October 1 , 1983 . 3 .44 Objective - Communications between the Community Services 1oard and its staff has improved , but still needs attention. -9- / /f Action - Schedule annual goals and objectives and com- plete individuals meetings wi'.h board members . 3 . 5 SUBGOAL - The City should maintain sound fiscal management pro- cedures to insure that needed services can be provided. 3. 51 Objective - Establish a process by which annual revenue and expenditure patterns are forecast annually for at least a five year period to better anticipate potential future City financing problems . Action - Incorporate five year revenue and expenditure trends with the 1984 budget process . 3 . 52 Objective - Review capitalequipment budget for parks and streets . Are we buying too much equipment without enough analysis? Action - Continue conversion to office micro-computers in 1983 . Action - The 1984 Capital Equipment List should be studied carefully. Walk thru with equipment committee on 5 year capital equipment plan and discuss the process . Action - Establish a better method of selecting vehicles . 3. 53 Objective - Data and information from the Finance Depart- ment should be presented in understandable form. Action - Make sure staff memos are not overly technical but are understandable. 3 . 54 Objective - Fiscal disparities . Action - The City lost the case in the State Supreme Court and should press the issue legislatively through the Metropolitan Loser' s Group in 1983-84 . 3 . 55 Objective - Acquisition of REA finalized in 1983 . Action - Condemnation decision unfavorable and SPDC is considering next course of action. 3 . 56 Objective - Acquisition of NSP by 1983 . Action - SPUC - NSP negotiations still underway. 3. 57 Objective - Change State Local Government Aid Formula (LGA) . Action - Pursue legislative changes thru the Metropolitan Loser ' s Group in the 1983 legislative session. 3 . 58 Objective - Provide a clearer definition of funds from the check register from Logis so Council can better trace them to the annual budget . Action - Finance to do a memo 3 . 59 Objective - Determine if any present revenue sources dry up in the next 5 years , eg. revenue- sharing, federal air urban, state aid highways , and homestead credit . Action - Address these questions in the 1984 budget document . 3 . 59A Objective - Plan to place the issue of the P. I .R. Fund on the ballot for 1985 , possibly using the funds balance for a riew City Hall Action - Staff should outline schedule for election and key decisions to be made . 3 . 59B Objective - Should we presage where we will reduce City services in the event of additional cuts in State Aid and/or revenue sharing? Action - Re-examine all City services for optimum use. Can any be phased out over the next five years or will there be any new ones in the next five years? List in 1984 budget. Action - All subsidized services should be clearly identi- fied and acknowledged so that hidden subsidies can be eliminated or modified where they are unnecessary. List in 1984 budget. Action - The winter snow parking ordinance which required citizens cooperation has been grudgingly accepted. Can the City improve the efficiency of other City services by asking citizens to cooperate in this manner? List in 1984 budget . 3 . 59C Objective - Advisory. Looking back on the I & I Study by Bonestroo, the City should better set criteria to deter- mine whether or not such a study is actually beneficial enough to offset the cost of the study. Action - This should be done regardless of whether or not grant funds are available . 3 . 6 SUBGOAL - To improve and make more efficient park services to the public . 3 . 61 Objective - Formally name the area where the swimming pool is located, this is not Lions Park. Develop a City policy/practice on naming parks . Action - Staff to develop draft policy for Council that will result in naming Lions Park, Levee Drive Trail and Eastside Park. 3. 7 SUBGOAL - Make more efficient legal services . 3 . 71 Objective - Evaluate the role of the City Attorney and Assistant City Attorney in terms of workload, production and cost to the City. Action - On-going. Remind staff about when its appro- priate to use the Assistant City Attorney. _ _ r Action - Begin to plan for replacing the City Attorne when he retires . Action - The City Attorney will provide quarterly reports to Council so Council members better understand the services he provides the City. 3 .8 SUBGOAL - Improve the current "perspective" citizens have of police officer' s overall concern for the citizens . • • 3 .81 Objective - Insure prompt , courteous follow-up when a citizen calls the department . Action - Staff meeting with all personnel explaining that tollow-up is an absolute , underscoring the point that officers themselves must do the same when answering the phone after hours . 3 .82 Objective - Continue proper miscellaneous non-criminal code enforcement efforts by police officers . Action - Clearly establish the level of expected working knowledge of these City codes ( junk cars , park rules , parking rules , junk ordinances , etc . ) and the level of expected enforcement after discussing this with City Council . Action - Sign parks with rules and regulations , handout rules and regulations with reservations and post build- ings for reservations . Enforce park rules . 3 . 83 Objective - Continue to monitor the daily condition and life of police vehicles . Action - Clearly establish , ore restate , the expected Tevehof cleanliness of the vehicles and driving habits ( i .e . eliminate jack rabbit starts , etc . ) and enforce them. 3 .84 Objective - Improve traffic safety through more surveil- lance of problem intersections , etc . Action - Establish , through discussion with Council , what can be provided and work on areas if there are complaints , do pin map in the newspaper and follow-up with work on problem intersections with Bo. 3. 85 Objective - We should increase the parking fine from $5 .00 to $15 .00 (Council has discussed the possibility of a $10.00 increase established County-wide) . Action - Staff should prepare a report covering all cities in Scott County and making a recommendation by July 1 , 1983 . Review alternatives with the City Attorney and discuss getting all cities to take a position. 3 . 86 Objective - What is the City' s need for Civil Defense and is it currently being met (nuclear evacuation program) ? Action - Staff report by October 1 , 1983 .. 3.87 Objective - Better control of loose dogs . Action - Police and animal warden shoul-d recommend ways to improve the service and list cost by June 1 , 1983. 3.9 SUBGOAL - Improve the working relationship between the Volunteer Fire Department and the City Council and Administrator. 3 . 91 Objective - Clarify the role of the City Council and Administrator vis-a-vis the Volunteer Fire Department to insure a smooth day to day working relationship. Action - 3 . 10 SUBGOAL - Reduce the cost of services provided citizens through the City' s sanitary sewer system. 3 . 101 Objective - Monitor industrial sewer meters . Action - City staff should establish a regular system to adequately monitor industrial sewer meters and implement it in 1983. 3 . 102 Objective - Reduce MWCC monthly charge for sewage treat- ment . Action - Keep working thru the Suburban Rate Authority to put pressure on the MWCC to cut costs . Physical Development 4.0 GOAL - To provide a consistant and constant plan to enhance the resources , and strengthen the economic base of the area and provide for the enjoyment and well-being of the citizens of Shakopee. 4. 1. SUBGOAL - Develop and use capital improvement and capital equip- ment programs on a 6 year basis to increase the coordination of service and the economic well being of the community. 4. 11 Objective - Upper valley drainage plan. Action - Engineering following up on joint powers agreement with Jackson Township , etc . , as per Chapter #509 . Drainage analysis for he join. powers agreements and a letter frord Mn/Dot combining the drainage with the By-pass . 4. 12 Objective - Drainage problems ( 1 ) Horizon Heights , ( 2 ) 2nd Avenue and ( 3) 4th and Minnesota. Action - Grant application submitted for No. 1 and approved for 1983 . No action scheduled for 2 and 3 in 1982 . 4. 13 Objective - New City Hall . Will we need a new one in 5 years and should we set aside the money? Our buildings are very energy inefficient . Action - Dropped from 1982 Budget listed in 1982-87 Six eY ar Capital Improvement Plan. t" Action - This project should only go forward if thelrrent buildings are removed for redevelopment. 4. 14 Objective - Waterline looping should be continued. Action - On-going job of SPUC. 4. 15 Objective - Complete needed storm sewer system throughout the City. Action - Follow-up only when there is a clearly critical need and/or when residents are interested in it . 4. 16 Objective - Adopt new standards for drainage system design. Action - Draft standards from the Engineering Department should be presented to the I .C.C. , Planning Commission and developers before going to Council for final action in 1983 . 4. 17 Objective - Solve the storm sewer assessment problem. Action - Support Richfield ' s utility billing alternative ( ' 83 legislative proposal ) that enables the City the treat storm sewer as a utility. Any overall City policy should provide a credit for prior assessment payments if this alternative is selected. 4 . 18 Objective - Complete the study on joint powers agreement ±or the upper valley drainage. Action - Have agreement executed by December 31 , 1983 509 deadline. 4. 19 Objective - Complete construction for railroad parking lot . Action - This project is budgeted for 1983 and should be coordl.-,ated with the Downtown Committee ' s program for ' 83 . 4. 19A Objective - City wide sidewalk program. Action - Complete the sidewalk system in Shakopee in con- junction with the school ' s safe street program. The City needs a formal policy on where sidewalks are to be constructed, how we pay for them, and what their purpose , function should be (used for snow storage on boulevards during winter) . Coordinate with the County. 4. 19B Objective - Reduce street maintenance cost by completing curb section on all streets . Action - Report on needed curbing throughout town and determine if it is practical to install it where the need is the greatest . 4. 19C Objective - Development of Section 6 , north of County Road 16 now served with utilities . <<.a€ :x,a_. .t uwy.'FT/ f( Action - The present incentives are probably not suffi- cient to encourage development in Section 6 , north of County Road 18. This property may need the assistance of T. I .F. , revenue bonds , mortgage revenue notes , etc. since we will have continuing problems with assessing under the benefit law. 4. 19D Objective - Certain areas of the community need some cosmetic improvement e.g. paint , trees , shrubs , colorful flowers', and continuous cleaning. Devise a way to tap civic groups , senior citizens , etc. to make these improve- ments . Action - Get a civic group to under.rake project on -a—long teem basis . 4 . 19E Objective - Find a location in the City suitable for a trailer court, served by water and sewer possibly in the V. I .P. area . Action - Staff should thoroughly examine and report on any possible sites by July 1 , 1983. 4. 19F Objective - The Downtown Redevelopment Project should get off the ground this year with some actual physical improve- ments being completed. Council may be faced with some difficult decisions which may appear risky. Action - Select consultant for overall plan, complete plan, do engineering and design work for some bid letting in August of 1983 . 4. 19G Objective - Hospital /county parking lot developed accord- ing to timetable need flexability for private development. Action - Parking lot development under two party contracts . Engineering doing storm sewer alternatives for 1982 . Economic Development 5.0 GOAL - Have an economic development plan that will create jobs and diversify the City ' s economic base . 5. 1 SUBGOAL - Continue with the advances made by the Downtown Committee to redevelop the downtown area. 5 . 11 Objective - Include a new City Hall in the downtown redevelopment plan. Action - The Committee is considering this . 5 . 12 Objective - The City should continue to be involved with some of the funding tools for the downtown on both sides of 1st Avenue but , the private sector must take the lead and do it . Action - Pursue hotel/motel possibilities with Valleyfair and the Hdewakanton Sioux Bingo operation. Action - Downtown redevelopment should be designed to capture tourism trade from Valleyfair, Murphy' s Landing and the Renaissance Festival . The City needs to put on a new face for tourists going through the community, provide adequate motel facilities and boat landing access to the river. Action - Review the City' s interest in development of a professional building near the hospital and courthouse. The Mayor and City Administrator are currently serving on a task force to this end. Action - Schedule a separate Council meeting to present and discuss redevelopment possibilities for the downtown. The I .C.C. , Planning Commission, Downtown Committee and downtown merchants should be invited and City staff should outline development possibilities after consultant completes overall plan. Action - Design the funding tools used in TIF la so that a strong revolving commercial loan program for rehabing commercial businesses can be established. Action - Continue efforts to insure that local citizens and potential developers understand TIF and to what extent it is available in Shakopee. 5. 13 Objective - Establish a Chamber/City plan to get a more consolidated and stronger retail core to Shakopee downtown. Action - Work with the Chamber to establish a plan to relocate existing retail/office businesses near a Second Street core area to make a stronger retail center. 5 . 2 SUBGOAL - Create economic development opportunities for new jobs and expanding tax base . 5 . 21 Objective - Secure the parimutuel betting racetrack for Shakopee . Action - Working with the Chamber of Commerce , the Mayors and Administrators group, Representative Dimler and Senator Schmitz. 5 .22 Objective - Promote hospital and county expansion plans . Action - Assist St . Francis Hospital in its efforts to establish a clinic for hospital based doctors through the vacation of Atwood Street and the use of financing tools if appropriate. Action - Assist Scott County in its efforts to bring Human Services back to the courthouse . 5 . 23 Objective - Strength the public private partnership in Shakopee. Action - Work with the ICC , Chamber, individual developers and existing businesses to cement a strong relationship. -1u- i Action - Develop privately financed programs to adve ise and promote the City and its businesses - (St. Paul programs for small business is an example) . Action - Work to strengthen the Chamber of Commerce to enable it to be a stronger partner in downtown redevelop- ment . Resurrect the industrial development corporation and increase its role in downtown redevelopment and check into joint promotions with the mall west of town. 5 . 24 Objective - Try to attrack major housing developers to Shakopee . The City lacks housing in the management price range probably because of the lack of amenities and a highway linkage to Hennepin County. Action - Contact potential large scale developers with concrete proposal such as a PUD using T. I . F. on the old correctional facility site. Environmental 6 .0 GOAL - To protect and preserve the natural environment of Shakopee , including land , air and water. 6 . 1 SUBGOAL - To insure the well being of the community' s environ- ment and to effectively monitor and manage its resources . 6 . 11 Objective - Follow hazardous waste siting process . Action - On-going. Shakopee ' s individual park has been included. Our building inspector is on the committee. 6 . 12 Objective - Monitor development of the Shakopee sludge farm. Action - The site has been found to be intrinsically suitable by the PCA hearing examiner for land spreading at agronomic rates . Staff is continuing to monitor this issue and is seeking more information. 6 . 13 Objective - Make Shakopee a clearner community in which to live. Ac:ion -- On goin.. . Keep the 1982 "Clean--up America Week" program going all year and repeat the reminders again in ' 83 . 6 ,14 Objective - The City should promote the planting of more trees to beautify Shakopee . Action - Staff should develop a policy such as Chaska' s program for quantity purchasing of trees by private citizens through City sponsored group purchasing in 1983. 6 . 15 Objective - The City needs to protect the public water system in the flood plain. The hydrant vents under the high water mark. Action - Pump house No. 1 is in the flood plain and needs to be abandoned or have flood proofing since the building is owned by the City in 1983 . /- Housing -Housing & Redevelopment Authority // 7 .0 GOAL Have a Housing and Redevelopment planthat provides and‘ pro- motes the creation of needed housing units for Shakopee ' s growing population. 7 . 1 SUBGOAL - An indepth look and attention by the HRA Department for improved community service to housing developments . 7 . 21 Objective - Could the City provide more types of housing? Action - Staff to list - mortgage revenue , Scott County HRA efforts , 235 programs , section 8 programs available , etc . Action - Staff should actively contact potential resi- dential developers and show them the community. Action - Staff should take the County HRA rehab program referral calls and list them for follow-up purposes to insure Shakopee residents benefit from the program. Staff should also check the percentage of rehab loans to insure that Shakopee gets a fair percentage. Action - HRA staff needs to put together a program that can be used to build moderate income housing units on the vacant lots around the City. 7 . 22 Objective - Consider declaring "Roberts Pit" a blighted area and use it for a TIF project for housing. Action - Reconsider after 1985 when sanitary sewer is available . Intergovernmental Relations 8.0 GOAL - It shall be the goal of the City of Shakopee to work con- structively on relationships with other governmental agencies that have taxing and regulatory impact on the City' s citizens . 8 . 1 SUBGOAL - The City should seek to better understand, coordi- nate and integrate its services with Scott County to better serve its citizens and insure citizens are not taxed for duplicative services . 8 . 11 Objective - Citizens should be informed about the level of Police Department activities/workload that is related Scott County court scheduling problem. Action - This should be addressed collectively by the Mayors and Administrators groups in Scott County and possibly Dakota County with all jurisdictions address- ing the court system problem as a unit . 8 . 12 Objective - The City should actively continue its efforts to convince Scott County to study alternate forms of government . I .i...k.,..slkw.tiall122& f...,.v.,,1.s.5. .ikE:.i .y, Action - This effort should come thru the Scott Count Mayors and Administrators group. 8. 13 Objective - The City should attempt to coordinate policies with Scott County and SPUC where possible. Action - This would include salary, personnel , benefit , work rule , and other policies that the administrators of each unit could review for coordination. 8 . 14 Objective - The City should work with Scott County and SPUC to make the best use of computer capabilities to avoid duplicating staff , equipment , etc . Action - Set up a group of staff to review this in 1983. 8 . 15 Objective - The City should continue to work with the County to eliminate any duplication of City and County services such as overlapping police/sheriff department services . Action - Continue current discussions of this type thru the Mayors and Administrators group. 8 . 16 Objective - The Scott County mill rate is relatively high compared to the mill rate in the six other metro- politan counties . This negatively impacts Shakopee and should be investigated to determine what the possible causes are e .g. costly county services , fiscal disparities , etc . Action - Pursue thru Scott County Mayors and Administrator group. 8 .2 SUBGOAL - The City should seek to keep its relationship with SPUC in good shape to insure maximum cooperation and coordi- nation. 8 . 21 Objective - The purchase of large equipment should be coordinated and/or shared between the City and SPUC. Action - A joint meeting has been held and a procedure established to facilitate this goal . 8 . 22 Objective - Examine SPUC rates compared to NSP rates for a typical residential , commercial , and industrial user? Action - City staff willobtain this information and report to Council by July 1 , 1983 . 8 . 23 Objective - Should we have two separate governments in Shakopee , one the City government and the second SPUC? Action - ? 8 . 24 Objective - A Commission may be established to study county government , should we educate the populous on city government? Should this discuss fund balances and services , SPUC' s relationship to City Council , PCL' and Council ' s relationship to citizenry and staff. In other words should we try to explain who is responsible for what in the community? - Action - ? 8. 3 SUBGOAL - The City of Shakopee should respond to state and regional policies , regulation and taxes that affect Shakopee ' s citizens . 8 . 31 Objective - What role or level of involvement should city s`_aff play in monitoring Met Council , MWCC, MPCA, etc? Action - Council ' s specific response for the City Engineer was approximately 4 hours per month by serving on a committee that deals with one of these agencies . Action - Council would like citizens like LeRoy Wolf who is on an area committee to regularly provide feed- back to City government . Action - Council would like staff to follow legislation closer so that we can react in a timely fashion to legislation affecting Shakopee . This means that the League Legislative Bulletin should be brought to Council for action alert items , etc. 8 . 32 Objective - Staff should continue to work towards equity in state aids to schools , cities and counties , equity in transit funding and equity in the fiscal disparities formula . Action - This should be carried on thru the metropolitan Loser ' s Group. 8 .4 SUBGOAL - The City of Shakopee should monitor care provided its citizens by other agencies particularly those who are elderly or economically disadvantaged even though services are provided by other agencies . 8.41 Objective - Shakopee City government should provide sup- port For food shelves in the area but not take an active role in providing shelters which are now provided on an emergency basis by the Scott-Carver Economic Council . Action - ? '..A ,_11::.•...1t1.1 rt4tSmu':r't.1!t1.!;°:"..7.__'i;:SS! ..! �::..,T+l rtvAmearirsztll 5 9'47::17Cffi,. AC':8?r4.^. 8.42 Objective - Many citizens are hurting because of the (y economy - lost jobs , hunger and feelings of helpless- ness . What , if anything, should the City do? Action - Support current efforts of Scott Carver Economic Council but do not become directly involved. 8 .43 Objective - More senior citizen protection such as a High- way 169 crossing, ambulance and individual call system for stroke or heart attack victims who live along. Action - ? 3:I - r.�a" i .., '7�.5.� !„t.ki.. .e. 1 3.,a'gaiss4 t,3uV41,ialadtw.i63'' iii:04.1 4.axi4nuia. L,,,. i4..l>a,...A,Iii a,Antisi 11id4 .4111k.°a.: 1. MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Bergstad Properties Lease for Parking Spaces DATE: June 14, 1983 Introduction Mr. Bergstad has executed a lease for 16 parking spaces in the municipal parking lot at Fuller Street and Levee Drive . The lease requires Mr. Bergstad to provide up to three parking spaces , as needed, at the highrise site for handicapped congregate dining parking. Jeanne has been in touch with the site director for congregate dining and she thought that two parking spaces was all that was needed at this time. Mr. Bergstad is ordering an additional sign so that there will be two handicapped parking spaces for congregate dining. Action Recommended Authorize proper City officials to execute a lease with Levee Drive Associates for 16 parking spaces in the municipal parking lot at Fuller Street and Levee Drive. JSC/jms • 1983 !f � SPECIAL PERMIT MUNICIPAL PARKING LOT The City of Shakopee, Minnesota, the owner of a municipal park- ing lot known as the Black Arrow Parking Lot, hereby grants to "Levee Drive Associates", and their tenants, the right to park vehicles in sixteen ( 16) spaces in said parking lot without limitations of time , and which spaces are to be appropriately marked by the City, and shall be the first sixteen ( 16) spaces immediately east of Fuller Street and south of Levee Drive in Block 5, Original Shakopee Plat , and the lessee shall pay to the City in advance, the sum amount of Ten Dollars and no cents ($10. 00) per space per year. This permission is for a period terminating on December 31 , 1983 , and may be cancelled by either party on thirty ( 30) days written notice to the other, in which case unearned portions of the fee charged, if any, shall be refunded. If permission is cancelled by the City for a violation of the terms and conditions hereof by the grantee herein, there will be no refund. The lessee hereby agrees to provide up to three parking spaces , as needed, at the highrise site for handicapped congregate dining parking. There shall be no sales, repairs, or storage of vehicles and all vehicles must be currently licensed and operational . The permit granted hereby is for the sole and exclusive use of the lessee named herein and tenants of said lessee and no other person. The lessee shall keep the portion of said Jot covered hereby in a neat , clean, and safe condition at all times and shall not permit or tolerate snow birds on any portion of the areas covered hereby, and the lessee assumes all risks incident to the use of theremises for p parking space and shall indemnify the City against any loss, damage, or expense resulting from personnel injury or damage to, or loss of, property caused in any manner by the Lessee, and against any loss , damage, or expense resulting from injury to the Lessee, to the tenants of the. Lessee, and to the employees of the Lessee . The City shall continue providing snow removal services for the parking lot in the same manner as it provides services to all munici- pal parking lots. The lessee and his tenants shall cooperate with the City as needed to permit snow removal . IN TESTIMONY WHEREOF, this instrument is executed this Eth__, day of _ June , 1983 . LEVEE D' . 0 ASSOCIATES CITY OF SHAKOPEE By /41/ By • n B. ergstad Its Mayor Title _ „ . _ . • . . . 300 Butler North By Addre.sc10 First Ave.nuP North Its Administrator Minneapolis, MN 55403 By Its Clerk / s MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Request for A Release of An Easement DATE: June 17 , .1983 Introduction 1: have received a request for the release of a blank easement for the maintenance of an electric transmission line over Lot 1 , Block 2 , Doyle ' s and Pieper ' s Addition. Background In 1933 Mr. & Mrs . John Doyle gave the City a blanket easement over the whole northeast quarter of the northwest quarter of Section 12 , Township 115 , Range 23 . The SPUC has examined the lot and would like the easement retained over the north 10' and the west 50' of the southeast corner of the said Lot 1 , Block 2 , Doyle ' s and Pieper' s Addition. Alternatives a. Grant the request for a release from the easement with the exception requested by SPDC. h. Deny the request . Recommended Action Authorize proper City officials to execute a release of an easement dated October 11 , 1933 for Lot 1 , Block 2 , Doyle ' s and Pieper' s Addition with the exception of the north 10 ' and the west 50 ' of the southeast corner of s';i_d lot . JSC/jms , -r rvaa,u-rcir la,I 4 col TI +..0 ,...,,,,iviivii..,baivira - Ciry et let LL 1030 East Fourth Avenue SHAKOPEE, Mitle51,51,37,? (612) 445-1988 Name: / S ',JBJECT: LITILiTYE._-AS ..vv) eNT" , DATE bc)Y LE L PlEPER Lor I LLDL L /L , NoLri-1 SO , tdtsr LOC- S . E . C_LIZ ok Lor 1 i 8 tor_ i a. Q • + II (LEY • ct -- .- - ' . .. 1.../ 4 I i REPLY TO D,A 1 • I,I ,,,.v.. • . , . . , . . , I . 1 f 'RETURN PART 1 TO SENDER WITH REPLY hY i . 1 . ,1 I " • , ,, i 44' i 4 114 4i 4 +4 If I Wt. 1'101,1.4+114 4.144414+,4 t44114404+144444444444.4.414.4+44444 .... .- ... 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','_l_f.'111,,,1_,1.1_ PIS Ifi1 r..71,,,a,44,'%%,4y RELEASE OF EASEMENT WHEREAS , On October 11 , 1933 John Doyle and wife Annie Doyle gave to the City of Shakopee, a blanket easement over The Northeast Quarter of Northwest Quarter, Section 12, Township 115 , Range 23, Scott; County, Minnesota for the purpose of maintaining utility fixtures, said easement being filed for record do November 3, 1933 and recorded in the Office of the Register of Deeds of Scott County , Minnesota in Book. 93 of Deeds, page 616-7; and WHEREAS , as a result of subsequent platting, said easement is an encumbrance on Lot 1 , Block 2 , Doyle ' s and Pieper' s Addition, according to the plat thereof on file and of record in the office of the Scott County Recorder; and WHEREAS , The Shakopee Public Utilities Commission has researched the nee for maintaining said easement over and across and under said Lot 1 , Block 2, Doyle ' s and Pieper' s Addition, and has concluded that there are no utilities over, under or across said lot except in the southwest corner thereof, where utilities do hang over a 10' x 50 ' strip in the southwest corner of said lot , and that with said exception, said easement should be discharged and released as to the balance thereof. WHEREFORE , Pursuant to the foregoing, the City of Shakopee does hereby quitclaim, remise, release and cancel that certain easement of record above described insofar as it pertains to Lot 1 , Block 2 , Doyle ' s and Pieper' s Addition, Shakopee, Scott County, Minnesota with the exception of the north 10' and the west 50 ' of the southeast corner of said Lot 1 , Block 2 , Doyle ' s and Pieper' s Addition. IN TESTIMONY WHEREOF, This instrument was duly executed pursuant to authority by the Shakopee City Council this day of , 1983 . THE CITY OF SHAKOPEE By Mayor By Clerk STATE OF MINNESOTA ) ss COUNTY OF SCOTT On this day of , 1983 before me a notary public within and for said county, personally appeared Eldon A. Reinke and Judith S . Cox , cox SHAK®PEE PUBLIC UTILITIES COMMISSION 1030 East Fourth Avenue //5-' SHAKOPEE, MN 55379 (612) 445-1988 Name: Lou Van Nnut SUBJECT: Utility Easement DATE 6-21-83 I have examined the utility easement in Lot 1 Block 2 of Doyle & Pieper and approve the release of the easement in the above legal description EXCEPT for north 10' and the west 50' of the Southeast corner of Lot 1, Block 2. 4.1!IF.FILY T0, DATE ____—_ BY RETURN PART 1 TO SENDER WITH REPLY BY /072) Memo To: John K. Anderson, City Administrator From: Gregg M. Voxland, Finance Director Re: Severance Pay Date: June 15, 1983 Introduction State Statutes require that the City have a plan providing for full funding, developed and approved by the governing body. Background The attached plan has been kept simple and reflects information contained in Personnel Policy and labor agreements and past practice for paying severance pay. Alternatives 1 . Approve plan as presented. 2. Direct preparation of alternative plan. Recommendation Alternative #1 . Requested Action Move to adopt the Severance Pay Plan as presented. GMV:mmr r ai June 15, 1983 /,;2, City of Shakopee Plan for Funding Severance Pay The City of Shakopee pays severance pay to terminating employees. Severance pay is defined as payment for accumulated unused vacation leave, accumulated unused compensatory time and a portion of accumulated unused sick leave, as provided for in the City of Shakopee's Personnel Policy and/or labor agreements. Payment of severance pay shall be one lump sum. Funding for the payment shall be by one of the following methods or a combination thereof; 1 . Provisions within the department's annual budget for planned separations. 2. Covered by the annual contingency appropriation. 3. Covered by appropriation's categories other personal services within the department budget. 4. Covered by not filling the position until the savings occurring from the position being vacated covers the severance pay. The need for funding severance pay is restricted as shown below. The annual budget is considered to be able to fund severance pay because of these restrictions. A. Vacation-leave - employees are allowed to carry-over into calendar year 80 hours of vacation. Any unused vacation leave in excess of 80 hours is forfeited. B. Compensatory time - employees are limited to an accumulation of 40 hours of compensatory time. C. Sick leave - employees are limited in the amount of sick leave that maybe accumulated. Severance pay is for one-third of a maximum 800 hours or 960 hours for police officers. "Reference MSA 465.72 as amended by Laws 1980, ch. 600, Secs. 8 and 9, and Ch. 614, Sec. 151 ." RESOLUTION NO. 2143 A RESOLUTION ADOPTING A PLAN FOR FUNDING SEVERANCE PAY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the Shakopee City Council does hereby adopt the Plan for Funding Severance Pay dated June 15 , 1983 which shall be hereto and made a part hereof. Adopted in session of the City Council of the City of Shakopee , Minnesota, held this day of 1983 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1983 . City Attorney MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: 1983 Budget DATE: MAY 6, 1983 April 28, 1983 - Department Heads receive Capital Improvement Plan forms. May 16, 1983 - Finance receives completed Capital Improvement Plan forms. - Finance revenue estimates for Capital Improvement Plan. June 20, 1983 - Community Service review of Park Plan. - Department Heads receive budget worksheets. June 21, 1983 - Preliminary Revenue Sharing hearing - Regular Council meeting date. June 21, 1983 - Initial discussion on Pay Plan and Capital Equipment list. July 7, 1983 - Capital Improvement Plan to Planning Commission. July 12, 1983 - Department Heads receive 6 month reports for budget request review. - Council discusses and approves Pay Plan and Capital Equipment list and receives Six-Year Capital Improvement Plan. July 18, 1983 - Finance Director receives budget requests from Department Heads. (2 alternative budgets @ "needs" and 10% cut from 1983) . - Finance Director receives final 5 years Capital Equipment list from Department Heads. - Revenue Estimates are due at this time. July 19, 1983 - Council discusses Six Year Capital Improvement Plan. August 23, 1983 - Council receives and discusses City Administrator's recommended 1983 budget. (Work session) Sept. 6, 1983 - Public Hearing - Proposed use of Revenue Sharing Funds-Regular Meeting. Public Hearing - Budget in Total. Last date for Council to levy special assessments. Sept. 13, 1983 - Reserved for discussion of proposed 1983 budget, if needed. (Work session) Sept. 20, 1983 - Council has regular meeting - Discuss and approve 1983 budget. Oct. 10, 1983 - Deadline for Certifying 1983 Tax Levy to County. Notes: 1. Legal deadline of 10/10/83 to certify levy to County. 2. 1 work session scheduled for CIP and Capital Equipment (7/12/83). Total of 3 special work sessions. GV:mmr