HomeMy WebLinkAbout06/07/1983 i4')
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Informational Items
DATE: June 2 , 1983
1 . Councilmembers are invited to Linda and Gregg Voxland' s Open
House/Party June 10, 1983 at 7 : 00 p.m. , 917 Minnesota Street .
The purpose of the party is .o celebrate , and because we have not
had a party fora long time. It is a BYOB with mix and beer
provided.
2 . Status report on the JEJ storm drainage project . Mr. Gilbertson
has agreed to the price the City has offered for purchasing
the required storm sewer outlet easement , all of the property
owners have agreed to waive the City' s responsibility under
the old drainage ditch maintenance agreement, and the Shakopee/
Farmington group has agreed to the same waiver in principle.
With any luck we should be able to complete the signing of the
official waivers and easement , present them to Council and get
construction done in good fashion this summer.
3 . Attached is an informational item from Judy Cox regarding park
dedication fees and how we are handling them based on Council ' s
May 17th action. If you have any questions or concerns contact
Judy.
4. in an effort to cut down on the miscellaneous items coming
before Council , and because there is no ordinance or resolution
dealing with parades , marathons , or other use of City streets ;
City staff has drafted 'the attached policy. It is our recom-
mendation that rather than require a permit and Council action,
staff use the recommended procedure to handle use of City
right-of-way thus cutting down on this type of miscellaneous
Council action. If I do not hear from you on Tuesday I will
assume this procedure meets your acceptance.
5 . Attached is a copy of a letter to George Muenchow from the
J. C. Women regarding new equipment they are purchasing for
installation at Tahpah Park.
6 . Attached are three lettensfrom Shakopee citizens all outlining
damages they have suffered because of the Prior Lake-Spring
Lake Watershed District Outlet System. I am enclosing copies
so that you will be aware of the level of legal action to be
taken against the Watershed District by Shakopee citizens .
7 . As a result of the close vote during the past legislative
session on the Senate floor, the Metropolitan Loser' s Group
sent thank you letters co senators supporting our position.
I thought you might be interested in Senator Jim Ramstad' s
note back to me on a news release he had published May 17th.
8 . Attached are weekly updates from Zylstra-United for the weeks
ending May 27th and June 3rd. As you can see, a studio is
near, but not yet leased. If you have questions , Jeanne can
respond.
Non-Agenda Informational Items
Page Two
June 2 , 1983
9 . Attached is the corrected final draft of the 1983-84 Goals and
Objectives . Please toss earlier copies away and use this as
a checklist for progress during 1983 .
10. Attached is the Engineer' s monthly report for the period ending
May 16 , 1983 .
11 . Attached is the monthly calendar for June.
12 . Attached is the monthly building activity report for May, 1983 .
13 . Attached are the agendas for the June 9 , 1983 Board of Adjust-
ments and Appeals and Planning Commission meetings .
14. Attached are the minutes of the May 5 , 1983 Board of Adjustments
and Appeals and Planning Commission meetings .
15 . Attached are the minutes of the April . 13 , 1983 Industrial
Commercial Commission meeting.
16 . Attached are the minutes of the May 23 , 1983 Cable Communications
Advisory Commission.
17 . Attached is a copy of a memo from Ray Ruuska re : 1982-6 Peat
Exvacation 16th Avenue/90th Street Roadway Improvement Project
(Maras Road) .
18 . George Muenchow, Virgil Mears and I have found two college
students to administer the Shakopee Computer Camp ( SKAMP)
proposed by Comsource and have worked out all of the in-kind
services provided by local governments . A grant application
was submitted Friday, June 3rd to the State of Minnesota,
Office of Local Government , Dept . of Energy Planning and
Development for $12 ,625 .00 . Anticipated start up is June 16th
at Sweeney School gymnasium with the program lasting until
August 16th. The Community Services Board is meeting Saturday,
June 4th to officially review the proposal .
19 . Attached is a recent memo from the Prior Lake-Spring Lake Water
shed District indicating the lake level is finally dropping.
20. Attached is a thank you letter from Robert Page , Little Six
Bingo Palace General Manager.
21 . Attached is a newsletter from Ehlers and Associates , Inc .
listing recent bond sales rates .
22 . Attached is a copy of the May 2 , 1983 minutes of the Shakopee
Public Utilities Commission.
3
MEMO TO : John K. Anderson, City Administrator
C:IF--
FROM: Judith S . Cox, City Clerk
RE : Informational Item to Council Re ; Park Dedication
DATE : May 25 ; 1983
On May 17th Council took action to return. Mr. Wiggin' s check
for $650.00 because the city has coming $600.00 park dedication °%
l5'�
plus 25% or $150.00 in attorney' s fees & court costs. Based on ,�.
this action, staff is not accepting a check from Wally Bakken (Halo `''
2nd Add'n. property owner) for his park dedication because it doesn' t
include attorney' s fees and court costs. Mr. Bill Chard (East View)
has been paying park dedication with building permits, one at a time .*
Based on the May 17th action, staff is also now charging an additional
25% over the $250.00 park fee from Mr. Chard.
*2/22/83 Council action:
"Vierling/Wampach moved to authorize and direct the City Attorney to
drop the foreclosure against lots in the Eastview 1st Addition, Halo
2nd Addition, and Wiggins 1st Addition, upon authorization from the
City Clerk, after payment of the park dedication fee or the receipt
of a recordable amendment to the developers agreement against a
particular lot or lots. Motion carried with Cncl .Leroux & Colligan
abstaining. "
V
ADMINISTRATIVE POLICY NO. 94
Subject : Use of Public Streets for parades , runs , marathons ,
block parties , etc .
Date Adopted: May 20 , 1983
Source of Authority: City Administrator
Until there is a large number of requests and/or problems permitting
the use of streets for the above purposes , such requests will be
reviewed by the police chief and if there is no safety problems
anticipated, permission can be granted. Council will be advised
of the proposed activities .
Council non-agenda informational item June 7 , 1983
/ '
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May 19, 1983
Mr. George Muenchow
Community Services Director
City of Shakopee
Shakopee, MN 55379
Dear George: 1
1
At the Shakopee Jaycee Women's meeting held May 16, 1983 the
chapter took action on the following regarding the Tahpah Park play-
ground area:
1. Removal of existing pole which was a part of the
rotating swing, sinced removed.
2. Purchase and installation of a heavy-duty three-seated
standard swing set for a cost of approximately $800.00.
Please order the above at your soonest convenient time. Should a
check need to be enclosed with the order, please so advise; otherwise,
bill us upon receipt of the swing set.
It is my understanding that this removal and installation will be
accomplished no later than fall of this year and that the installation of
the newly acquired swing set will be in the general location as the pole
which is to be removed.
Should you have any questions, please let me know.
Thank you very much for all your help with our efforts to complete
the Tahpah Park playground area.
S' cerely,
ne VanMaldeghem
ahpah Park Playground Chairwoman
toen'c: John Anderson, City Administrator
6
Ken Waldron
8537 Eagle Creek Blvd. " :'.. (�'F l Ove ". „
Shakopee, MN 55379 -
May 13, 1983
(1.:;1`f OF :l.t."t.OPEE
Mr. Don 0. Benson,
Staff Administrator
Scott-Rice Telephone Bldg.
4690 Colorado Street S. E.
Prior Lake, MN 55372
Dear Mr. Benson:
Within the last two weeks or so, we have noticed water pooling in our pasture
on property located at 8537 Eagle Creek Blvd. The water is flowing in an
easterly direction onto our property from the "water way" system created by
the Prior Lake/Spring Lake Water Shed District. This has been confirmed to
me by Mr. Bo Spurrier, the Shakopee City Engineer.
Mr. Spurrier has advised me that the overflow would probably persist for
two months. This will result in the flooding of our property making it
useless for harvesting our hay crop. We also feel there is a good possibility
that most of the grass will be "killed" because of this flooding. We will
monitor this and inform you of any damage relative to this matter.
In the meantime , we expect the Water Shed District to be responsible for the
problem and damage you are directly causing.
We anticipate the following:
• Loss of hay crop - 1 ,000 bales @ $2/bale = $ 2,000
• Grass kill caused by flooding - damages will be assessed
at later date.
I also feel it is appropriate to offer a few comments to you concerning your
organization. I find it extremely disheartening to see how unprofessional
your staff has operated during this entire Water Shed Program. Why is it
we were not extended the courtesy of personally being informed of your inten-
tions? I can appreciate your concern for the Prior Lake people but their
welfare is no more important than the good people of Shakopee. An organiza-
tion you are - conscientious and professional in your dealings with others -
I don' t know?
We look forward to your early reply and being reimbursed for the loss of our
hay crop and subsequent damages which may happen d e to your actions.
l ,, , , , ,z _7_,_ ,
1Cen Ida dron
KW/nk
cc : Mr. John K. Anderson , City of Shakopee '
Mr. Bo Spurrier , City of Shakopee
Mr. Russ Sorenson, Attorney at Law
Marcia and Dale Kelash
1975 Hilldale Drive
Shakopee MN 55379.
• May 24, 1983
Mr. Don O. Benson " t`"" .
Staff Coordinator fir '
Prior Lake - Spring Lake
Watershed District
r .:J
4690 Colorado Street SE
Prior Lake MN 55372
Dear Mr. Benson:
Flow from the artificial outlet of Prior Lake is by-passing the designed
channel and has flooded our property. As a result, we have suffered the
following damages.
1. Last years late fall cutting of hay has not been able to
be removed. Estimated bales 150.
2. This years first cutting of hay estimated at 250 bales.
3. The most distressing damage is in the difficulty in
selling our home for fair market value. Over the last
few weeks we have had several very qualified, very
interested buyers for our home who were scared off by
the "swamp like" appearance of a good portion of our
land. We have an offer pending at the time of this
letter, which is definitely reflecting a lower value
because of less usable land.
We expect to be compensated by the watershed board for these and any
future damage.
Know one had purchased a right to store water on our property and we
feel we have suffered damages because of it.
Sincerely, �.
Copies to: Michael A. McGuire
City Manager
City of Prior Lake
4629 Dakota Street SE
Prior Lake, MN 55372
John K. Anderson
City Administrator
City of Shakopee
129 East 1st Avenue
Shakopee MN 55372
5%#3C i
7/83
SOUTHERN MINNESOTA EMPLOYERS ASSOC • • `
•
GROUP INSURANCE. TRUST
L.J. Melby, C.L.U. 4010 West 65th St.,Suite 103
•
Director April 20, 1983 Edina,Minnesota 55435 OrrBryce Huemoe l ler a
16670 Franklin Dr. SE MAY 2 3 1983
Prior Lake, MN 55372
CITY OF :3I• ' KOPEE•
Dear Mr. Iue IK e l lcr,
I have been in touch with the Engineers for the Watershed. I just could
not believe that late last sun er they just quit on the ditch construction
on our property. Stones ar'd rocks were left in the field. They were still
there this Spring and my farm renter had to pick them up in order to plant.
The culvert built was not large enough to support farm machinery. The agreed
upon building of an entrance from Pike Lake Road to the south end of my property
was never started.
You will recall that I wrote you on 10/5/82 agreeing not to press for further
charges if the above work were done (and done properly.) And now, I find in order
to relieve the Prior Lake propertyholders , they opened up the_ditch even though
it wasn't done at my end. The water is rushing through this ditch so fast that it
is eroding the land.
I fe6 it is going to be necessary to sue for considerably more damages and
in the meanwhile I would like to have word from you or someone in authority as to
when the agreed upon work on my place will be completed. Also, I'vie heard rumors
that the volume of water running through the ditch may be double what it is naw.
Is there anything to that rumor?
Finally, can someone in your office explain how my taxes can go up 24% after
losing part of my property? In the beginning I was told that those people benefited
would have tax increases while those damaged would have a reduction.
Sincerely,
L.J. Meloy
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NEWS RELEASEc1.4:
From the office of : FOR IMMEDIATE RELEASE
Senator Jim Ramstad
Room 136 State Office Bldg.
St. Paul , Minnesota 55155
(612) 296-9251 May 17 , 1983
SENATOR RAMSTAD CHARGES SPOILS SYSTEM DESIGNED TO PENALIZE SUBURBS
State Senator Jim Ramstad (I-R, Plymouth) charged today that the
recently passed Senate tax bill is "a blatant effort by the DFL-con-
trolled legislature to turn property tax relief into a Spoils System. "
"This bill restructures the homestead credit to reward the big-
spending core cities and punish the suburbs who have kept a lid on
property taxes, " said Senator Ramstad.
"The state-paid homestead credit is reduced by this legislation
from 58 percent to 50 percent with a maximum of $650 , " continued Ramstad.
"In addition, no homestead credit will be applied to any home value in
excess of $65 , 000 . "
According to Senator Ramstad, "this new formula will have the effect
of reducing homestead credit payments in suburbs where we have medium-
valued homes and where mill rates have been held in check. " "Where
local governments have shown restraint and kept mill rates in line,
homes valued at $65, 000 or less will not reach the maximum $650 credit
level . "
"In the core cities, on the other hand, virtually every home with
an assessed value over $45 , 000 will be at the maximum credit because
of high mill levies , " said Ramstad .
"The net result of the homestead credit provision of the tax bill
is reduced tax relief to the suburbs to free up money for additional
state spending, " said Senator Ramstad . "But property tax relief payments
will not be reduced for homeowners in the core cities , " said Ramstad.
"Local government aid is one of the state programs this additional
revenue will fund, " stated Ramstad. "Here again, the big spenders with
high mill rates come out ahead because the level of local government aid
from the state will be tied to mill rates, " said Ramstad.
Senator Ramstad explained that state aid will increase where local
governments have high mill rates because of high spending. Where local
government has shown restraint, state aid will go down.
"In many instances , the reductions will be made in suburban
communities, and higher property taxes will inevitably result, " predicted
Senator Ramstad.
"When you look at a map of Minnesota to see who wins and who
loses, the suburban areas represented primarily by Independent-Republicans
are the big losers while the DFL power centers of the core Twin Cities
and the Iron Range get huge increases , " said Senator Ramstad.
"This state-wide tax bill is nothing more than a spoils system! "
charged Senator Ramstad .
"The benefits of programs funded by our soaring taxes in the
suburbs are being channeled into the districts represented by the
party in power, " said Ramstad.
"This blatantly political scheme is uncharacteristic of a state
known for its clean and even-handed government, " concluded Senator Ramstad.
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Zylstra—United Cable Television Co.
Chaska Shakopee Northfield
';;ci
123 West glgr.d.street
P.O. Ilo ' 14611&'PEI
Chaska, MN 55318
WEEKLY PROGRESS REPORT (612) 448-3831
TO: JEANNE ANDRE
FM: MARY A. SMITH, Mgr.
DT: June 1, 1983
RE: CABLE TELEVISION INSTALLATION
CABLE INSTALLATIONS ARE TAKING LONGER THAN USUAL DUE TO THE NUMBER OF NEW INSTALLERS
THAT ARE BEING TRAINED WHICH SLOWS DOWN THE EXPERIENCED INSTALLERS. ALL INSTALLATIONS
INCLUDING THOSE DONE BY THE EXPERIENCED INSTALLERS ARE SUBJECT TO INSPECTION BY THE
SKAKOPEE TECH IN CHARGE OF INSTALLATIONS. FOUR TEAMS OF TWO ARE CURRENTLY INSTALL-
ING IN SHAKOPEE. 140 INSTALLATIONS HAVE BEEN COMPLETED AS OF FRIDAY MAY 27. THE
INSTALLATIONS ARE BASICALY IN AN AREA SOUTH OF FIRST AVENUE AND NORTH OF TENTH AVENUE
BETWEEN WEBSTER AND MARSHALL RD. APGAR AND SCOTT STREETS SOUTH OF TENTH ARE ALSO
BEING INSTALLED. UNDERGROUND TIES IN THE CORE AREA ARE SCHEDULED TO BEGIN JUNE 2
THESE TIES WILL ENABLE ALL THE AERIAL TO BE CONNECTED.
Zylstra—United Cable Television Co.
Chaska Shakopee Northfield
123 West Third Street
P.O. Box 146
Chaska, MN 55318
June 3, 1983 (612) 448-3831
City Council
City of Shakopee
Shakopee, Minnesota 55379
and
Cable Communications Advisory Commission
City of Shakopee
Shakopee, Minnesota 55370
RE: CABLE TELEVISION STATUS REPORT #3
Ladies and Gentlemen:
As of 5:00 PM today 204 subscribers should be on line in the city of Shakopee. This
number does not include second sets. Three installations have also been completed in
local places of business.
Service calls are being made on same day of reported problem unless phoned in after
8:00 PM.
Channel 3 is in operation with the alpha-numeric character generated community calander
listing community events taking place in the city of Shakopee. Even though the studio
is not in operation programming should begin within the next two weeks on channel 3.
The playback for the programming will originate from the Shakopee headend site.
To date the office/studio site has not been finalized; however, Z-U does expect to have
a signed lease by June 7. It is interesting to note that the monthly rental rate at
both locations under consideration has increased since the locations became public in-
formation.
Underground construction is being discussed with city of Shakopee representatives at
meeting 9:00 AM, June 6.
Color Weather Radar is still on hold. I spoke today on the telephone with Adrian Herbst,
attorney for Midwest Cable and Satellite,the supplier for WCCO Radar, in regard to some
changes in the contract we are considering signing for radar service. I also spoke with
engineer Jim Sullivan; regarding equipment needs. I am meeting with him and Z-U en-
gineer, Wes Schick,on Tuesday, June 7 to finalize receiving equipment needs and de-
termine commercial insertion system best suited to our needs. After this meeting we
should have a final cost figure on the needed equipment to establish the radar service
so that we are in compliance with the proposed contrct.
Restoration on undergound done last November is 75% complete. Delivery of sod has been
slow due to rainy weather this week.
Sincerely, CC: J.W. Abbott
�p r ' J. Anderson
Mary AA..(mitth, Mgr. J. Andre
Final Draft - May 24 1983
COUNCIL WORKSESSION GOALS & OBJECTIVES 1983
Communications
1 .0 GOAL - It shall be the goal of the City of Shakopee to foster effec-
tive , two-way communications between the City Council Members , City
employees , citizens , other governmental agencies and interest groups .
1 . 1 SUBGOAL - The betterment of public relations and improvement of
existing communications with the general public , news media and
groups using City services .
1 . 11 Objective - Help staff interface with the public to better
show the public that we , as a city government entity,
realize that we are here to serve , and minimize procedures
citizens must go through to get information.
Action - On going. Streamline response to citizen' s re-
quests so they don' t get passed from one department to
another.
1 . 12 Objective - Encourage department heads to get out press
releases on positive , more routine items to improve
public knowledge of City operations .
Action - On going. Systematically review services/issues
that lend themselves to publication, etc .
1 . 13 Objective - Continue proper handling of citizen complaints
by personnel initially answering the phone .
Action - On going. Review telephone courtesy where
recently good procedures have been lax. Stress friendli-
ness and helpfulness until proper personnel can be
notified.
1 . 14 Objective - The public should be made more aware of City
Codes via weekly newspaper articles , radio broadcasts ,
etc .
Action - Department heads should have news media review
key ordinances during the appropriate season (eg. snow
ordinance in November) .
1 . 15 Objective - How can the City get more and better citizens
participation in City affairs? What is the City ' s respon-
sibility in disseminating information, generating press
or radio coverage?
Action -• Staff should maximize all publication and notice
procedures to inform the public .
1 . 16 Objective - Improve City and contractor cooperation on
projects such as sewer and watermain (example - County
Road 17 project in which clear authority was not forth-
coming to furn off value ) .
Action - City and SPUC staff must clarify this process .
-2-
1 . 17 Objective - Prepare for possible Cable TV broadcasts of
Council meetings and other events .
Action - Cable Advisory Committee formed and making plans
for non-profit cable corporation which will do local
origination programing .
1 . 18 Objective - Improve newspaper coverage of all Council
meetings to get broader citizen/Council perspective on
meeting' discussion and action.
Action - Remind newspaper to attend all meetings .
1 . 19 Objective - Insure quick response to citizens questions
channeled through Councilmembers .
Action - Councilmembers should provide immediate feedback
to staff members with citizens requests , or complaints ,
and then provide the necessary feedback to the citizen
rather than waiting until the next Council meeting when
the issue becomes old and/or is forgotten.
1 . 2 SUBGOAL - Increse information regarding routine problems/infor-
mation for the Police Department .
1 . 21 Objective - The Police Department should keep the Council
up-to-date on problems , eg. unusual traffic problems , etc .
Action - The department should continue its annual report ,
its liaison program with the school and Council should
contact the department for miscellaneous information on
routine problems .
1 . 3 SUBGOAL - The City Administrator should undertake steps to
resolve personnel problems in a timely manner and improve
employee morale .
1 . 31 Objective - Council would like more feedback on potential
problem areas .
Action - Keep Council posted through informational items .
1 . 32 Objective - investigate incentive programs designed to
encourage City employees to look for money and time
saving ways to run city operations .
Action - Prepare a report on possible alternatives by
May 1 , 1983 .
1 . 33 Objective - The City should consider a formal program to
make available personal support/counseling type service
to City employees who are experiencing stree through
family problems , drinking, etc .
Action - Prepare a report on possible program alternatives
by May 1 , 1983 .
1 . 34 Objective - Continue annual evaluation of the City Admin-
istrator.
Action - Conduct evaluation in late May of each year.
-3-
Government Structure
2 .0 GOAL - Continually strive for effective and efficient municipal
government .
2 . 1 SUBGOAL - Recommend the establishment and improvement of pro-
grams and department function to insure a smooth running,
efficient and more effective municipal government .
2 . 11 Objective - City Administrator should make more decisions
without Council approval when covered by resolution,
standard procedure , ordinances .
Action - Improving. Continue to look for routine func-
tions that need not come before Council .
Action - Council and staff should identify and assign
more areas of routine oversite to the Administrator. !.
R�Y•
Action - Increase administrative flexibility by allowing
the Administrator to approve non-budgeted purchases up
PP g
to $500 (currently $300 limit ) .
2 . 12 Objective - Continue efforts to establish a pay plan
for the remaining positions without one ( engineer
technicians and department 'heads ) .
Action - Staff report due before 1984 budget preparation.
2 . 13 Objective - Survey City services to determine if they are
all being used to the optimum.
Action - On going. Systematically question services to
determine if they are being used or if they are being
provided at the proper level . Do through quarterly o4
department head meetings and budget cycle.
4 9.
Action - Develop a list of all City services for Council
staff review by October 1 , 1983 . k
2 . 14 Objective - Emphasize use of in-house engineers vs . the
use of consultants .
Action - Continue this new policy.
2 . 15 Objective - After codification is completed , re-evaluate
City Code .
Action - Council will eview ordinances annually but not
as an agenda item. Each Councilmember will review a
por;ion of the ordinances sent as informational items
by the City Clerk. 'g`°
-5- ,
2 . 32 Objective - Aid Council member' s attendance at non-
regular meetings .
Action - Provide a courtesy reminder to Council for all
non-regular meetings .
Action - Up-date mailing lists for all agencies/programs
so that new Council members get notified.
2 . 33 Objective - Council members and Mayor should get them-
selves up to speed if they miss meetings by getting
background information before the next meeting.
Action - On-going. Council members should call a fellow
Council member or the City Administrator in addition to
reading Council meeting minutes .
Government Services
3 .0 GOAL - To provide the most effective and efficient level of service
possible to meet the needs of the citizens of Shakopee.
3 . 1 SUBGOAL - To develop and improve the efficiency and safety of
the City' s transportation plans .
3 . 11 Objective - Bridge and by-pass needed.
Action - The residential growth of Shakopee maybe restricted
by lact of convenient access to the twin cities . The County
Road 18 bridge crossing is becoming more critical . The
City should continue to push for the bridge thru its Council
liaison, John Leroux, and staff liaison, Don Steger.
3 . 12 Objective - The Valley Mall traffic control circulation
situation is to be corrected.
Action - Engineer ' s Twelfth Street report due in 2nd
quarter of 1982 .
3 . 13 Objective - Traffic leaving Valleyfair should be
corrected to prevent unlawful U-turns .
Action - Mn/Dot to construct in 1983 .
3 . 14 Objective - Intersection signals of CR 83 and Highway 101 .
Action - Scheduled 1983 CIP, County project .
3 . 15 Objective - Railroad signals needed at CR 83 crossing,
County project .
Action - Scheduled 1982 CIP - Engineering to follow
T 1n/Dot bidding 2nd quarter.
3 . 16 Objective - Establish a street maintenance policy that
classifies how the City will finance maintenance for
all streets .
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2 . 2 SUBGOAL - To strengthen the Council and to improve the efficiency
and workability of this form of municipal government .
2 . 21 Objective - Become active not reactive.
Action - Improving. Keep Comprehensive Plan, Five Year
Equipment Plan, Five Year Capital Improvement Plan, Five
Year Park Plan and Council Goals and Objectives up-to-
date .
2 . 22 Objective - Improve staff/Council relationship by
encouraging more Council visits to staff during working
hours to obtain a better insight of the work, programs ,
policies , etc . of the department . Much progress has
already been made in this area.
Action - Councilmembers should call department heads and
schedule tours , review of specialized equipment and pro-
cedures (eg. snow plowing) .
2 . 23 Objective - Address staff' s concern about support from
administration and from Council ( eg. always concerned
about how and what I say will ge used) .
Action - ?
2 . 24 Objective - Make a Council commitment to the C. I .P. in
sufficient time to budget engineering staff time.
Action - Review C . I .P. in sufficient detail to make a
commitment in July.
2 . 25 Objective - Council should try to avoid disregarding staff
recommendations regarding contractor' s requests for waiver
of code requirements such as John Nelson' s request .
Action - Exercise caution for building code appeals .
2 . 26 Objective - Staff memos should include reasons for both
approval/denial when recommendations come to Council .
Action - More improvement needed. Staff memos should
cover the 'what if" question as they relate to all
alternatives .
2 . 3 SUBGOAL - The Council members should understand the procedures
of the Council meeting so that they can serve the best interests
of the governing system.
2 . 31 Objective - Annually examine the Council policies and
procedures regarding "Roberts Rules of Order" , City
Council procedures , agendas , City staff reports , etc.
Action - Schedule annual January organizational meeting.
Action - Schedule annual Council/staff Goals & Objectives
meeting in February.
-6- 1
Action - Report from staff on alternative approaches by
May 1983 .
Action - Complete schedule for systematic street main-
tenance based upon pavement and traffic analysis study
being done by Engineering and the above mentioned policy
due May 1983 .
Action - Schedule streets to receive overlays in 1983 by
June 1 , 1983 .
3 . 17 Objective - Reduce street maintenance costs/responsibilities
by systematically vacating unneeded streets .
Action - Based upon the reports from 3 . 16 above , outline
streets to be vacated and then try a street vacation
public hearing on the least needed street( s ) .
Action - Encourage residents and businesses to initiate
vacations of unnecessary streets .
Action - Investigate a turn-over program whereby residents/
businesses would agree to return vacated streets R-O-W to
the City if the City would clean-up the street and create
a marketable lot ( s ) .
3 . 18 Objective - Improve City traffic signing.
Action - Check all traffic signing in Shakopee for proper
warrants in 1983 .
Action - Remove yield signs and replace them with stop
signs where appropriate by 1985 .
Action - Improve citizen awareness and compliance with
traffic signing for all vehicles - cars , tractors ,
snowmobiles , etc . thru targeted enforcement and public
information.
3 . 19 Objective - Upgrade Market Street south of First Avenue .
Action - Plan and construction in 1984.
3 . 19A Objective - Improve the rail crossings at Apgar, Atwood
and Scott Streets in 1983 . Investigate the vacation
of other rail crossings at the possibility of the rail-
road switching west of Rahr Malting.
Action - Develop a comprehensive report on rail crossings
in 1983 and secure financing for Scott Street improvements .
3 . 19B Objective - The 4¢ gas tax increase has been approved by
the legislature and the Governor. We need to work success-
fully to ensure that the By-pass is constructed.
Action - Push MDOT to complete the EIS for the By-pass
and construction plans in accordance with MDOT road
construction priorities .
-7-
3 . 19C Objective - Follow-up on MTC opt-out alternatives and
S .F. 884 transit financing.
Action - Do we want a subsidized dial-a-ride service in
Shakopee (Transit committee report ) ?
Action - Monitor opt-out legislation and actively support
S .F. $84.
3 . 2 SUBGOAL - Improve regulations , management thru zoning, of
property within the City.
3 . 21 Objective - The City should prevent the construction of
structures within a zone that is clearly of lower
exterior and roof quality than adjacent structures .
Action - Report on the feasibility of some exterior and
roof architectual controls that will protect the quality
of building exteriors like the UBC does the structural
and safety components of a structure bylcember 31 , 1983.
3 . 22 Objective - Eliminate tractor-trailer parking in residen-
tial areas .
Action - Staff should review ordinance and enforce or
make recommendations to the City Council by July 1 , 1983 .
3 . 23 Objective - The City should insure up-keep of streets and
utilities in private homes associations thru/by the homes
association deed covenants .
Action - Staff should draft a memo to Council regarding
this-By October 1 , 1983 .
3 . 24 Objective - Zoning is not always consistent with uses
in the area.
Action - Periodically review existing uses in various
zones to see if the zoning is accurate .
3 . 3 SUBGOAL - Improve the management of City owned property ( park,
. buildings , etc . ) .
3 . 31 Objective - Hold back on park acquisition.
Action - Doing as per Six Year Park Plan.
3 . 32 Objective - City golf course .
Action - Could one be included in drainage ways?
3 . 33 Objective - Acquisition of railroad property north of
4th Avenue that cross City owned lots (Nos . 3 and 4 in
Block 52 ) and develop lots or sell them.
Action - The City Attorney is completing the negotiated
sale .
Action - HRA must decide on development or sale. Chuck
Mensing has expressed an interest in keeping them and
moving his house next to Wampach' s Restaurant there to
expand the restaurant site .
-8-
3. 34 Objective - Encourage Scott County and the Met Council
to acquire and development regional trails thru
Shakopee to O'Dowd Lake and along the Minnesota River
that will be of benefit to local citizens .
Action - Council should support the trail and George
Muenchow should monitor its progress to assist Council
in timely follow-up.
3 . 35 Objective - The Mill Pond was not treated with cooper
sulfate in 1982 because of the initial program turn
down by the D.N.R. to hold down algae bloom.
Action - The reversal of this decision will allow this
program to be completed in 1983 by City staff .
3 . 36 Objective - Clean up the Levee Drive eyesore .
Action - In April of 1983 the City learned that the
Watershed District has as much as $30 ,000 available for
this improvement . Staff should follow-up on this lead,
check possible tax increment funds available , and make
the elimination of the power lines the #1 priority in
the clean-up.
3 . 37 Objective - Determine if the D.N.R. has plans to take
over the Community Services building .
Action - George Muenchow should clarify this by July 1 ,
1983 .
3.4 SUBGOAL - Monitor appropriate level of Community Services
Department programs .
3 .41 Objective - Other cities are cutting back on some services ;
evaluate our Community Services Department ' s present level
of services and user fees required of the people partici-
pating in the activity.
Action - Community Services Board should clarify a policy
on the level of student/adult user fees and their contri-
bution to departmental overhead. Currently 50% of its
revenue is from fees , charges , fund raisers , etc .
3 .42 Objective - Continue the successful absorption of the
school district ' s discontinued 7th and 8th grade athletic
programs and summer school by the Community Service Dept .
Action - On going. Continue use of user fees and fund
raisers .
3 .43 Objective - The Community Services Department should deal
with the issue of township financial support for Community
Services .
Action - Develop recommendation for City Council and
School Board documenting the disparity by October 1 , 1983 .
3 .44 Objective - Communications between the Community Services
Board and its staff has improved, but still needs attention.
-9- �(
Action - Schedule annual goals and objectives and com-
plee individuals meetings with board members .
3 . 5 SUBGOAL - The City should maintain sound fiscal management pro-
cedures to insure that needed services can be provided.
3 . 51 Objective - Establish a process by which annual revenue
and expenditure patterns are forecast annually for at
least a five year period to better anticipate potential
future City financing problems .
Action - Incorporate five year revenue and expenditure
trends with the 1984 budget process .
3 . 52 Objective Review capital equipment budget for parks
and streets . Are we buying too much equipment without
enough analysis?
Action - Continue conversion to office micro-computers in
1983 .
Action - The 1984 Capital Equipment List should be studied
carefully. Walk thru with equipment committee on 5 year
capital equipment plan and discuss the process .
Action - Establish a better method of selecting vehicles .
3 . 53 Objective - Data and information from the Finance Depart-
ment should be presented in understandable form.
Action - Make sure staff memcs are not overly technical but
are understandable .
3 . 54 Objective - Fiscal disparities .
Action - The City lost the case in the State Supreme
Court and should press the issue legislatively through
the Metropolitan Loser ' s Group in 1983-84.
3 . 55 Objective - Acquisition of REA finalized in 1983 .
Action - Condemnation decision unfavorable and SPUC is
considering next course of action.
3 . 56 Objective - Acquisition of NSP by 1983 .
Action - SPUC - NSP negotiations still underway.
3 . 57 Objective - Change State Local Government Aid Formula
(LGA) .
Action - Pursue legislative changes thru the Metropolitan
Loser ' s Group in the 1983 legislative session.
3 . 58 Objective - Provide a clearer definition of funds from the
check register from Logis so Council can better trace
them to the annual budget .
Action - Finance to do a meas
-10-
3 . 59 Objective - Determine if any present revenue sources
dry up in the next 5 years , eg. revenue sharing, federal
air urban, state aid highways , and homestead credit .
Action - Address these questions in the 1984 budget
document .
3 . 59A Objective - Plan to place the issue of the P. I .R. Fund
on the ballot for 1985 , possibly using the funds balance
for a new City Hall
Action - Staff should outline schedule for election and
key decisions to be made .
3 . 59B Objective - Should we presage where we will reduce City
services in the event of additional cuts in State Aid
and/or revenue sharing?
Action - Re-examine all City services for optimum use .
Can any be phased out over the next five years or will
there be any new ones in the next five years? List in
1984 budget .
Action - All subsidized services should be clearly identi-
fied and acknowledged so that hidden subsidies can be
eliminated or modified where they are unnecessary. List
in 1984 budget .
Action - The winter snow parking ordinance which required
citizens cooperation has been grudgingly accepted. Can
the City improve the efficiency of other City services
by asking citizens to cooperate in this manner? List in
1984 budget .
3 . 59C Objective - Advisory. Looking back on the I & I Study by
Bonestroo, the City should better set criteria to deter-
mine whether or not such a study is actually beneficial
enough to offset the cost of the study.
Action - This should be done regardless of whether or
not grant funds are available .
3 . 6 SUBGOAL - To improve and make more efficient park services to
the public .
3 . 61 Objective - Formally name the area where the swimming pool
is located, this is not Lions Park. Develop a City
policy/practice on naming parks .
Action - Staff to develop draft policy for Council that
wilTresult in naming Lions Park, Levee Drive Trail
and Eastside Park.
3 . 7 SUBGOAL - Make more efficient legal services .
3 . 71 Objective - Evaluate the role of the City Attorney and
Assistant City Attorney in terms of workload, production
and cost to the City.
Action - On-going. Remind staff about when its appro-
priate to use the Assistant City Attorney.
-11-
Action - Begin to plan for replacing the City Attorney
when he retires .
Action - The City Attorney will provide quarterly reports
to Council so Council members better understand the
services he provides the City.
3 . 8 SUBGOAL - Improve the current "perspective" citizens have of
police officer ' s overall concern for the citizens .
3 . 81 Objective - Insure prompt , courteous follow-up when
a citizen calls the department .
Action - Staff meeting with all personnel explaining
that follow-up is an absolute , underscoring the point
that officers themselves must do the same when answering
the phone after hours .
3 . 82 Objective - Continue proper miscellaneous non-criminal code
enforcement efforts by police officers .
Action - Clearly establish the level of expected working
knowledge of these City codes ( junk cars , park rules ,
parking rules , junk ordinances , etc . ) and the level of
expected enforcement after discussing this with City
Council .
Action - Sign parks with rules and regulations , handout
rules and regulations with reservations and post build-
ings for reservations . Enforce park rules .
3 . 83 Objective - Continue to monitor the daily condition and
life of police vehicles .
Action - Clearly establish, ore restate , the expected
level of cleanliness of the vehicles and driving habits
( i . e. eliminate jack rabbit starts , etc . ) and enforce
them.
3 .84 Objective - Improve traffic safety through more surveil-
lance of problem intersections , etc .
Action - Establish, through discussion with Council , what
can be provided and work on areas if there are complaints ,
do pin map in the newspaper and follow-up with work on
problem intersections with Bo.
3. 85 Objective - We should increase the parking fine from
X5 .00 to $15 .00 (Council has discussed the possibility
of a $10 .00 increase established County-wide) .
Action - Staff should prepare a report covering all
cities in Scott County and making a recommendation
by July 1 , 1983 . Review alternatives with the City
Attorney and discuss getting all cities to take a position.
3 . 86 Objective - What is the City' s need for Civil Defense
and is it currently being met (nuclear evacuation program) ?
Action - Staff report by October 1 , 1983 .
-12-
3 .87 Objective - Better control of loose dogs .
Action - Police and animal warden should recommend ways
to improve the service and list cost by June 1 , 1983 .
3 . 9 SUBGOAL - Improve the working relationship between the Volunteer
Fire Department and the City Council and Administrator.
3 . 91 Objective - Clarify the role of the City Council and
Administrator vis-a-vis the Volunteer Fire Department to
insure a smooth day to day working relationship.
Action -
3 . 10 SUBGOAL - Reduce the cost of services provided citizens through
the City ' s sanitary sewer system.
3 . 101 Objective - Monitor industrial sewer meters .
Action - City staff should establish a regular system to
adequately monitor industrial sewer meters and implement
it in 1983 .
3 . 102 Objective - Reduce MWCC monthly charge for sewage treat-
ment .
Action - Keep working thru the Suburban Rate Authority
to put pressure on the MWCC to cut costs .
Physical Development
4.0 GOAL - To provide a consistant and constant plan to enhance the
resources , and strengthen the economic base of the area and provide
for the enjoyment and well-being of the citizens of Shakopee.
4. 1 SUBGOAL - Develop and use capital improvement and capital equip-
ment programs on a 6 year basis to increase the coordination of
service and the economic well being of the community.
4. 11 Objective - Upper valley drainage plan.
Action - Engineering following up on joint powers agreement
with Jackson Township , etc . , as per Chapter #509 . Drainage
analysis for he joint powers agreements and a letter from
Mn/Dot combining the drainage with the By-pass .
4. 12 Objective - Drainage problems ( 1 ) Horizon Heights , ( 2 )
2nd Avenue and ( 3 ) 4th and Minnesota.
Action - Grant application submitted for No. 1 and
approved for 1983 . No action scheduled for 2 and 3 in
1982 .
4. 13 Objective - New City Hall . Will we need a new one in 5
years and should we set aside the money? Our buildings
are very energy inefficient .
Action - Dropped from 1982 Budget listed in 1982-87 Six
Year Capital Improvement Plan.
-13-
Action - This project should only go forward if the current
buildings are removed for redevelopment .
4. 14 Objective - Waterline looping should be continued.
Action - On-going job of SPUC.
4. 15 Objective - Complete needed storm sewer system throughout
the City.
Action - Follow-up only when there is a clearly critical
need and/or when residents are interested in it .
4. 16 Objective - Adopt new standards for drainage system design.
Action - Draft standards from the Engineering Department
should be presented to the I .C.C . , Planning Commission
and developers before going to Council for final action
in 1983 .
4. 17 Objective - Solve the storm sewer assessment problem.
Action - Support Richfield ' s utility billing alternative
( ' 83 legislative proposal ) that enables the City the
treat storm sewer as a utility. Any overall City policy
should provide a credit for prior assessment payments if
this alternative is selected.
4. 18 Objective - Complete the study on joint powers agreement
for the upper valley drainage .
Action - Have agreement executed by December 31 , 1983
5D9 deadline.
4 . 19 Objective - Complete construction for railroad parking lot .
Action - This project is budgeted for 1983 and should
be coordinated with the Downtown Committee ' s program for
' 83 .
4. 19A Objective - City wide sidewalk program.
Action - Complete the sidewalk system in Shakopee in con-
junction with the school ' s safe street program. The
City needs a formal policy on where sidewalks are to
be constructed , how we pay for them, and what their
purpose , function should be (used for snow storage on
boulevards during winter) . Coordinate with the County.
4 . 19B Objective - Reduce street maintenance cost by completing
curb section on all streets .
Action - Report on needed curbing throughout town and
determine if it is practical to install it where the
need is the greatest .
4. 19C Objective - Development of Section 6 , north of County
Road 16 now served with utilities .
-14-
Action - The present incentives are probably not suffi-
cient to encourage development in Section 6 , north of
County Road 18 . This property may need the assistance
of T. I .F. , revenue bonds , mortgage revenue notes , etc .
since we will have continuing problems with assessing
under the benefit law.
4. 19D Objective - Certain areas of the community need some
cosmetic improvement e .g. paint , trees , shrubs , colorful
flowers', and continuous cleaning. Devise a way to tap
civic groups , senior citizens , etc . to make these improve-
ments .
Action - Get a civic group to undertake this project on
a long .earn basis .
4. 19E Objective - Find a loco: on in the City suitable for a
trailer court served by water and sewer possibly in the
V. I .P. area .
Action - Staff should thoroughly examine and report On
any possible sites by July 1 , 1983.
4. 19F Objective - The Downtown Redevelopment Project should get
off the ground this year with some actual physical improve-
ments being completed. Council may be faced with some
difficult decisions which may appear risky.
Action - Select consultant for overall plan, complete
plan, do engineering and design work for some bid letting
in August of 1983 .
4. 19G Objective - Hospital/county parking lot developed accord-
ing to timetable need flexability for private development .
Action - Parking lot development under two party contracts .
Engineering doing storm sewer alternatives for 1982 .
Economic Development
5 .0 GOAL - Have an economic development plan that will create jobs and
diversify the City ' s economic base .
5 . 1 SUBGOAL - Continue with the advances made by the Downtown
Committee to redevelop the downtown area.
5 . 11 Objective - Include a new City Hall in the downtown
redevelopment plan.
Action - The Committee is considering this .
5 . 12 Objective - The City should continue to be involved with
some of the funding tools for the downtown on both sides
of 1st Avenue but , the private sector must take the
lead and do it .
Action - Pursue hotel/motel possibilities with Valleyfair
and the Mdewakanton Sioux Bingo operation.
-15-
Action - Downtown redevelopment should be designed to
capture tourism trade from Valleyfair , Murphy' s Landing
and the Renaissance Festival . The City needs to put on
a new face for tourists going through the community,
provide adequate motel facilities and boat landing access
to the river.
Action - Review the City' s interest in development of a
protessional building near the hospital and courthouse.
The Mayor and City Administrator are currently serving
on a task force to this end.
Action - Schedule a separate Council meeting to present
and discuss redevelopment possibilities for the downtown.
The I .C.C. , Planning Commission, Downtown Committee and
downtown merchants should be invited and City staff should
outline development possibilities after consultant completes
overall plan.
Action - Design the funding tools used in TIF la so that
a strong revolving commercial loan program for rehabing
commercial businesses can be established.
Action - Continue efforts to insure that local citizens
and potential developers understand TIF and to what
extent it is available in Shakopee .
5 . 13 Objective - Establish a Chamber/City plan to get a more
consolidated and stronger retail core to Shakopee downtown.
Action - Work with the Chamber to establish a plan to
relocate existing retail/office businesses near a Second
Street core area to make a stronger retail center.
5 . 2 SUBGOAL - Create economic development opportunities for new
jobs and expanding tax base.
5 . 21 Objective - Secure the parimutuel betting racetrack for
Shakopee .
Action - Working with the Chamber of Commerce , the Mayors
and Administrators group, Representative Dimler and Senator
Schmitz .
5 . 22 ObjecLive - fromo►_e hosp[Lal and county expansion plans .
Action - Assist St . Francis Hospital in its efforts to
establish a clinic for hospital based doctors through
the vacation of Atwood Street and the use of financing
tools if appropriate .
Action - Assist Scott County in its efforts to bring
Human Services back to the courthouse .
5 . 23 Objective - Strength the public private partnership in
Shakopee .
Action - Work with the ICC , Chamber , individual developers
and existing businesses to cement a strong relationship.
tr44D1` ; ,�,
• -16-
Action - Develop privately financed programs to advertise
and promote the City and its businesses - (St . Paul programs
for small business is an example ) .
Action - Work to strengthen the Chamber of Commerce to
enable it to be a stronger partner in downtown redevelop-
ment . Resurrect the industrial development corporation
and increase its role in downtown redevelopment and
check into joint promotions with the mall west of town.
5 . 24 Objective - Try to attrack major housing developers to
Shakopee . The City lacks housing in the management price
range probably because of the lack of amenities and a
highway linkage to Hennepin County.
Action - Contact potential large scale developers with
concrete proposal such as a PUD using T. I .F. on the
old correctional facility site .
Environmental
6 .0 GOAL - To protect and preserve the natural environment of Shakopee ,
including land , air and water.
6 . 1 SUBGOAL - To insure the well being of the community' s environ-
ment and to effectively monitor and manage its resources .
6 . 11 Objective - Follow hazardous waste siting process .
Action - On-going. Shakopee ' s individual park has been
included. Our building inspector is on the committee .
6 . 12 Objective - Monitor development of the Shakopee sludge
farm.
Action - The site has been found to be intrinsically
suitable by the PCA hearing examiner for land spreading
at agronomic rates . Staff is continuing to monitor
this issue and is seeking more information.
6 . 13 Objective - Make Shakopee a clearner community in which
to live .
Action -- On going. Xeep the 1982 ''Clean-up America Week1°
pro; ram going all year and repeat the reminders again in ' 83 .
6 ,14 Objective - The City should promote the planting of more
trees to beautify Shakopee .
Action - Staff should develop a policy such as Chaska ' s
program for quantity purchasing of trees by private
citizens through City sponsored group purchasing in 1983 .
6 . 15 Objective - The City needs to protect the public water
system in the flood plain. The hydrant vents under the
high water mark.
Action - Pump house No. 1 is in the flood plain and needs
to be abandoned or have flood proofing since the building
is owned by the City in 1983 .
-17-
Housing & Redevelopment Authority
7 .0 GOAL - Have a Housing and Redevelopment plan that provides and pro-
motes the creation of needed housing units for Shakopee ' s growing
population.
7 . 1 SUBGOAL - An indepth look and attention by the HRA Department
for improved community service to housing developments .
7 . 21 Objective - Could the City provide more types of housing?
Action - Staff to list - mortgage revenue, Scott County
HRA efforts , 235 programs , section 8 programs available ,
etc .
Action - Staff should actively contact potential resi-
dential developers and show them the community.
Action - Staff should take the County HRA rehab program
referral calls and list them for follow-up purposes to
insure Shakopee residents benefit from the program.
Staff should also check the percentage of rehab loans
to insure that Shakopee gets a fair percentage.
Action - HRA staff needs to put together a program
that can be used to build moderate income housing
units on the vacant lots around the City.
7 . 22 Objective - Consider declaring "Roberts Pit" a blighted
area and use it for a TIF project for housing.
Action - Reconsider after 1985 when sanitary sewer is
available .
Intergovernmental Relations
8.0 GOAL - It shall be the goal of the City of Shakopee to work con-
structively on relationships with other governmental agencies
that have taxing and regulatory impact on the City ' s citizens .
8 . 1 SUBGOAL - The City should seek to better understand, coordi •
-
nate and integrate its services with Scott County to better
serve its citizens and insure citizens are not taxed for
duplicative services .
8 . 11 Objective - Citizens should be informed about the level
of Police Department activities/workload that is related
Scott County court scheduling problem.
Action - This should be addressed collectively by the
Mayors and Administrators groups in Scott County and
possibly Dakota County with all jurisdictions address-
ing the court system problem as a unit .
8 . 12 Objective - The City should actively continue its
efforts to convince Scott County to study alternate
forms of government .
-18-
Action - This effort should come thru the Scott County
Mayors and Administrators group.
8 . 13 Objective - The City should attempt to coordinate policies
with Scott County and SPUC where possible.
Action - This would include salary, personnel , benefit ,
work rule , and other policies that the administrators of
each unit could review for coordination.
8 . 14 Objective - The City should work with Scott County and
SPUC to make the best use of computer capabilities
to avoid duplicating staff , equipment , etc.
Action - Set up a group of staff to review this in 1983 .
8 . 15 Objective - The City should continue to work with the
County to eliminate any duplication of City and County
services such as overlapping police/sheriff department
services .
Action - Continue current discussions of this type thru
the Mayors and Administrators group.
8 . 16 Objective - The Scott County mill rate is relatively
high compared to the mill rate in the six other metro-
politan counties . This negatively impacts Shakopee
and should be investigated to determine what the
possible causes are e .g. costly county services , fiscal
disparities , etc .
Action - Pursue thru Scott County Mayors and Administrator
group.
8 .2 SUBGOAL - The City should seek to keep its relationship with
SPUC in good shape to insure maximum cooperation and coordi-
nation.
8 . 21 Objective - The purchase of large equipment should be
coordinated and/or shared between the City and SPUC .
Action - A joint meeting has been held and a procedure
established to facilitate this goal .
8 . 22 Objective - Examine SPUC rates compared to NSP rates
for a typical residential , commercial , and industrial
user?
Action - City staff will obtain this information and
reporL Lo Council by July 1 , 1983 .
8 . 23 Objective - Should we have two separate governments in
Shakopee , one the City government and the second SPUC?
Action - ?
8 . 24 Objective - A Commission may be established to study
county government , should we educate the populous on
city government? Should this discuss fund balances
and services , SPUC ' s relationship to City Council ,
-19-
and Council ' s relationship to citizenry and staff.
In other words should we try to explain who is
responsible for what in the community?
Action - ?
8. 3 SUBGOAL - The City of Shakopee should respond to state and
regional policies , regulation and taxes that affect Shakopee ' s
citizens .
8 . 31 Objective - What role or level of involvement should
City staff play in monitoring Met Council , MWCC, MPCA,
etc?
Action - Council ' s specific response for the City Engineer
was approximately 4 hours per month by serving on a
committee that deals with one of these agencies .
Action - Council would like citizens like LeRoy Wolf
who is on an area committee to regularly provide feed-
back to City government .
Action - Council would like staff to follow legislation
closer so that we can react in a timely fashion to
legislation affecting Shakopee . This means that the
League Legislative Bulletin should be brought to Council
for action alert items , etc .
8 . 32 Objective - Staff should continue to work towards
equity in state aids to schools , cities and counties ,
equity in transit funding and equity in the fiscal
disparities formula.
Action - This should be carried on thru the metropolitan
Loser ' s Group.
8 .4 SUBGOAL - The City of Shakopee should monitor care provided
its citizens by other agencies particularly those who are
elderly or economically disadvantaged even though services
are provided by other agencies .
8 .41 Objective - Shakopee City government should provide sup-
port for food shelves in the area but not take an active
role in providing shelters which are now provided on
an emergency basis by the Scott-Carver Economic Council .
Action - ?
-20- c'
8 .42 Objective - Many citizens are hurting because of the
economy - lost jobs , hunger and feelings of helpless-
ness . What , if anything, should the City do?
Action - Support current efforts of Scott Carver Economic
Council but do not become directly involved.
8 .43 Objective - More senior citizen protection such as a High-
way 169 crossing, ambulance and individual call system
for stroke or heart attack victims who live along.
Action - ?
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CITY OF SiiAKOI'I•:I•;
BUILDING AC'I'1 VJ TY REPORT MAY, 1983
PERMITS ISSUED Yr. to Date Total Previous Year
5936-5975 Number Number Valuation Number Valuation
' •MO. YTD.
Single Fam.-Sewered 9 22 1 , 269, 750 1 5 273 ,020
Single 1•'am. -Septic 1 4 274,460 - 1 78 , 500
Multiple Dwellings 2 6 565 , 300 - 4 428 , 640
(Mo.Units) (YTD Units) (4) ( 16 ) - ( 14)
Dwel I ing Additions 9 21 489 ,235 8 21 144, 113
1
Other - 2 23 ,000 - 3 73 , 780
Business District 1 1 12 ,000 - - -
Agricultural - - - - - -
industrial -Sewered - - - - - -
Industrial -Septic - - - - - -
Accessory/Garages 4 10 66 , 700 8 15 80 , 625
Signs & Fences 9 19 22 ,852 4 18 22 , 933
Jilt'p I ace:;/Wood Stove - 6 18 ,025 - 4 4, 955
Grading/Foundation - 8 90 ,884 - 1 1 ,165
Remodeling (Res. ) - 7 12 , 178 5 12 38, 700
Remodeling ( Inst . ) 1 100,000
-
1 8 32 , 640 - 11 698 , 648
Remodeling (Other)
7'0'1'A1. TAXABLE 38 124 2 ,877 ,024 26 105 1 ,848 ,079
'I'oTAL I NST I TUTI( NAI. - 1 100,000 - -
GRAND TOTAL - 38 125 2 , 977 , 024 26 105 1 ,848 ,079
MO . YTD. MO . YTD .
Variances 3 7 2 6
Conditional Use 1 4 2 9
Re-Zoning - - - -
Moving - - - -
Electric Permits 29 61 23 59
Plmbg. & Htg. Permits 20 77 6 54
Razing Permits
Residential - - - -
Commercial - - - -
Total dwelling units in City after completion of all construction permitted
to date 3,619
Cora Underwood
Bldg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN MAY, 1983
5936 Western Const . 135 W. 6th Ave . Garage $ 5 , 500
5937 Mike Menke 6,18 Men�!/``�g. Ave. //_ ) House 72 ,000
5938 Wm. Stonefield 1187 Tyler Fence 567
5939 Dan DeMers 600 Thomas Ave . Fence 650
5940 John Ince 1016 Jefferson Stg. Bldg. 300
5941 Mark Teske 953 S . Clay Addn. 2 , 700
5942 Thomas Rein 412 Scott Fence 600
5943 Mahowald Bldrs . 425 E. 1st Ave . Addn. 12 ,000
5944 D. Kragthorpe _ /y 1017 Legion/ //J House 63 ,000
5945 Matt Drees 841 Prairie St . Duplex ( 1-unit ) 36 ,000
(------ - >1.-' tGL-or
tie.e��-- /_ z / `
5946 Matt Drees 843 rairie St . Duplex ( 1-unit ) 36,000
' ,?.-,W.
c�ve4t C C e� ' A.,. /
5947 John Vohnoutka 3 W. 2nd Addn. 2 ,150
5948 A. Paul Hoen 1165 Merritt Ct . Addn. 700
5949 Joe Theis 234 S . Lewis Sign 200
5950 Laurent Bldrs . 12L}4 T lerHouse 52 ,000
X4L'.7-,45,...-?„ '2L Z.�- -
5951 Advance Specialty 2075 Hilldale Dr. ( House 61 , 500
l
5952 Hart Custom Homes 1944iiavis Ct . House 56 ,900
ol_ x ,..e.:_= `
5953 Norton Const . 801 Pr'airie St . Duplex ( 1-unit ) 36 ,000
,_::: :..4e 4'.5 G✓ .zCkeez.-/oJ'
5954 Norton Const . 803 Prairie St . Duplex ( 1-unit) 36 ,000
5955 Richard Majerus 228 W. 5th Addn. 6 ,000
5956 Wrn. Henry 1005 S . Minnesota House 50,000
5957 Larry Link 5th & L wiZ ' ��� Addn. 200,000
5958 VOID
5959 Vernon Busch 721 Pierce Addn. 3 , 192
5960 VOID
5961 Cecil Clay 1855 Eagle Crk. B. Stg. Bldg. 44,400
5962 Phillip Schmidt 437 Sommerville Fence 485
5963 Duaine Wood 1800 W. 13th Ave . Stg. Bldg. 500
Y
i
5964 John Vohnoutka 1266 E. 1st Ave. Alt . 1 ,985
5965 Carol Glynn 874 Minnesota Addn. 2 ,673
5966 Richard Macklin 928 Sommerville Fence 1 ,200
5967 Clete Link , 324 Naumkeag Fence 1 ,800
5968 Laurent Bldrs . �� 1294� /Ha�ryrfis,./ House 54,000
// / / 7/C �[G' C LL c Jce/
5969 Ed Fonnier 303 W. First ,/ -"Fence 350
5970 LeRoy Skok 913 Minnesota Addn. 3 ,600
5971 Greg Kechely 613 E. 1st Fence 400
5972 M.J. Menke1078 Naumkeag, House 62 ,600
5973 Eugene Pexa 701,-)SC/Main " House 70 ,000
5974 John Vohnoutka 329 W. 7th Addn. 2 ,900
5975 Chard Realty 1080 Eastview Circle House 50,200
7_G„,3 l> a�t�ceec �,a,-/---
1 ,031 ,052
s
/3
TENTATIVE AGENDA
BOARD OF ADJUSTMENT AND APPEALS
Regular Session Shakopee, Minnesota June 9, 1983
Chrmn. Schmitt presiding
1) Roll Call at 7 :30 P.M.
2) Approval of May 5, 1983 Meeting Minutes
3) 7:30 P.M. PUBLIC HEARING: Request for a 7 foot rear yard variance from
setback requirements for construction of an addition to an existing
structure on Lot 10, Block 28, Shakopee Plat.
Applicant: Ronald Scherer, 1037 Bluff Avenue
Action: Variance Resolution No. 338
4) 7:40 P.M. PUBLIC HEARING: Request for a 5 foot front yard variance (abutting
Hauer Trail ) from setback requirements for construction of an addition to
an existing structure located at 1257 27th Street.
Applicant: Phillip R. Krass, 1257 27th Street
Action: Variance Resolution No. 340
5) 7:45 P.M. PUBLIC HEARING: Request for a Density variance of two single
family dwellings per 40 acres; each dwelling having an area of 20 acres, in
an AG (Agriculture) Zone.
Applicant: John Bjorklund, 18150 East Sioux Vista, Jordan 55352
Action: Variance Resolution No. 341
6) Other Business
7) Adjournment
Don Steger
City Planner
CITY OF SHAKOPEE
II
� 3
TENTATIVE AGENDA
SHAKOPEE PLANNING COMMISSION
Regular Session Shakopee, Minnesota June 9, 1983
Chrmn. Schmitt presiding
1) Roll Call at 7 :50 P.M.
2) Approval of March 3, 1983 and May 5, 1983 Meeting Minutes.
3) 7:55 P.M. PUBLIC HEARING: Request for a Conditional Use Permit to
construct a third story addition to existing 2-story structure for expansion
needs on property legally described as "Courthouse Square".
Applicant: Joe Ries, Scott County Administrator, 428 So. Holmes
Action: Conditional Use Permit Resolution No. 339
4) Final Plat of Link' s 4th Addition, located on the South side of the 1000
block of East 3rd Avenue.
Developer: Cletus Link Construction Co. , 12831 Link Drive
Action: Recommendation to City Council
5) 8:20 P.M. PUBLIC HEARING: Amendment to Shakopee City Code, Section 11.02,
Subd. 108, modification to the definition of Class II Restaurants.
Applicant: City of Shakopee
Action: Recommendation to City Council
6) Discussion: Fiscal Disparities, local government aid, etc. - City Admin.
7) Discussion: Storm Drainage Design and Technical Criteria - City Eng.
(bring Holmes Street Basin Laterals Feasibility Report) .
8) Discussion: OPUS Tour
9) Informational Items: a) Dean 's Lake N.O.H.W. Investigation
b) Whipps Conditional Use Permit Annual Review
c)
d)
e)
10) Other Business
11) Adjournment
Don Steger
City Planner
CITY OF SHAKOPEE
PROCEEDINGS OF THE
BOARD OF ADJUSTMENTS AND APPEALS
REGULAR SESSION SHAKOPP , MINNESOTA MAY 5, 1983
Chrm. Schmitt called the meeting to order at 7:30 P.M. with Comm. Czaja, Coller
and Stoltzman present. Absent were Comm. Rockne, Koehnen and Perusich. Also
present were Don Steger, City Planner, and Cncl. Vierling.
Coller/Stoltzman moved to approve the minutes of April 7, 1983 as kept. Motion
carried unanimously.
PUBLIC HEARING - HART VARIANCE REQUEST
Czaja/Coller moved to open the public hearing regarding the request for a 4 foot
side yard variance in order to construct an addition (den) to the existing house
located at 1199 Harrison Street. Motion carried unanimously.
The City Planner stated the applicant is Donald Hart, who wishes a 4 foot sideyard
variance from setback requirements for an addition on an existing foundation to
his house. He further explained the considerations and stated staff recommends
approval of the variance.
Mr. Hart further explained his desire for the addition, and stated it would afford
much better privacy for himself and the neighbor.
Chrm. Schmitt asked if there was anyone in the audience who wished to comment on
this item, and there was no response.
Coller/Stoltzman moved to close the public hearing. Motion carried unanimously.
Coller/Stoltzman offered Variance Resolution No.335, granting a 4 foot sideyard
variance from setback requirements for Lot 2, Block 3, Minnesota Valley 1st Add'n,
and moved its adoption. Motion carried unanimously.
Chrm. Schmitt informed Mr. Hart of the 7 day appeal period.
Coller/Czaja moved to adjourn. Motion carried unanimously. Meeting adjourned at
7:34 P.M.
Don Steger
City Planner
Diane S. Beuch
Recording Secretary
TAPE RECORDED MINUTES
Archives: Yes __
No
No. of Years:
�Y
PROCEEDINGS OF THE PLANNING COMMISSION
REGULAR SESSION SHAKOPEE, MINNESOTA MAY 5, 1983
Chrm. Schmitt called the meeting to order at 7:35 P.M. with Comm. Czaja, Coller
and Stoltzman present., Comm. Koehnen and Perusich arrived later, and Comm.
Rockne was absent. Also present were Don Steger, City Planner and Cncl. Vierling.
The City Planner stated that staff had reviewed the Gerold Mobile Home Conditional
Use Permit, which was issued to John Gerold. He said John Gerold has recently moved,
and his brother, Lee F. Gerold, is now residing in the mobile home on the farmstead,
and helping with the family farming operation. He said staff recommends approval
of the Conditional Use Permit with a transfer to Lee F. Gerold.
Coller/Stoltzman moved to accept the staff's annual review and renew the Conditional
Use Permit Resolution No. 273, with the applicant's name being changed from John
Gerold to Lee F. Gerold. Motion carried unanimously.
The City Planner informed Commissioners regarding City Council action regarding
moving permit fees and the appeal of the A.I.D. Homes. He advised the Commissioners
about the additional conditions placed on the Conditional Use Permit allowing a
group home for retarded adults.
PUBLIC HEARING - MERTZ CONDITIONAL USE PERMIT REQUEST
Coller/Stoltzman moved to open the public hearing regarding the request for a Con-
ditional Use Permit for a small animal veterinary hospital in a B-3 (Central Busi-
ness) Zone. Motion carried unanimously.
The City Planner stated the applicant is Aleda M. Mertz, DVM, and the location pro-
posed is 117 West 1st Avenue. He went over the considerations, and stated staff
recommends approval of the request.
Comm. Czaja asked about customer access from the north alley. Craig Mertz stated
they gave a lot of thought to having direct access to the alley, but decided it
would pose serious security problems. Therefore, the only customer access would be
at the front of the building.
Chrm. Schmitt asked if there was anyone in the audience who wished to comment on this
item, and there was no response.
Coller/Stoltzman moved to close the public hearing. Motion carried unanimously.
Coller/Stoltzman offered Conditional Use Permit Resolution No. 337, to allow for a
small animal veterinary hospital in a B-3 Zone, and moved its adoption, with the
addition of the attachment entitled "Submission Requirements", dated April 19, 1983,
be included with the resolution as a definition of operation. Motion carried
unanimously.
Chrm. Schmitt informed the applicant of the 7 day appeal period.
PUBLIC HEARING - FETZER CONDITIONAL USE PERMIT REQUEST
Czaja/Coller moved to open the public hearing regarding the request for a Condi-
tional Use Permit for a cabinet shop as a home occupation at 1850 CR89. Motion
carried unanimously.
Shakopee Planning Commission
May 5, 1983
Page 2
The City Planner stated the applicant is Dennis Fetzer, who proposes to build a
50' x 60' accessory building in order to operate a cabinet shop as a business.
He explained the considerations, and stated staff recommends approval of the
request, with conditions.
Discussion followed regarding the possibility of the land being developed and
the parcel becoming smaller, and/or the business becoming larger.
Mr. Fetzer stated that to operate as a home occupation, he is restricted to one
employee. He further explained that his business is commercial cabinet work, such
as for hospitals and tanks.
Chrm. Schmitt asked if there was anyone present in the audience who wished to com-
ment on this item, and there was no response.
Coller/Czaja moved to close the public hearing. Motion carried unanimously.
Coller/Stoltzman offered Conditional Use Permit Resolution No. 336, permitting a
cabinet shop as a home occupation, subject to the following conditions:
1. The entire business must be contained within the accessory building, with
no exterior storage or indication of the business.
2. Only one person from outside the household may be employed.
3. Signing be limited to a single 2 square foot sign.
4. Compliance with State Fire Marshall Regulations regarding ventilation and the
storage of lacquer and paint products.
5. Compliance with road weight restrictions.
6. This Conditional Use Permit shall become void if this property is subdivided.
and moved its adoption. Motion carried unanimously.
Chrm. Schmitt informed the applicant regarding the 7 day appeal period.
DISCUSSION - PUD TOUR
The City Planner stated he spoke to a representative of Opus II, who said he would
be happy to have the Planning Commission come on a tour. He suggested early spring
or late summer, and asked for a couple of dates to plan for. The Commission gave
June 2 and first choice and June 6 as second choice. The City Planner would follow
up.
Comm. Koehnen arrived and took her seat at this time, 8:04 P.M.
DISCUSSION - ORDINANCE AMENDMENT
The City Planner said the City Clerk found the City Ordinance does not address set-
up licenses. The City Attorney suggested a revision in the definition of No. 108
"Restaurants (Class II)". He stated the only problem with that is there may be an
instance where an establishment could have a set-up license and not have a restau-
rant, such as the KC Hall. However, the City Attorney still felt this was the
cleanest and easiest way to approach the revision.
Comm. Perusich arrived and took his seat at this time, 8:16 P.M.
Coller/Stoltzman moved that Planning Commission go on record supporting a ,Fevision
to .Section 11.02, Subd. 108 of Shakopee City Code, by adding, and permit before
the words "intoxicating liquor . . ." in the last line of the definition. Motion
carried with Comm. Perusich abstaining because of his absence during part of the
discussion.
3
Shakopee Planning Commission
'+ May 5, 1983
Page 3
MINUTES
Koehnen/Czaja moved to approve the minutes as amended for February 3, 1983, with
the pages of discussion contained in the memo dated May 5, 1983 from the Plan-
ning Secretary and said discussion to be made an official part of the proceedings
and attached hereto as Exhibit "A". Motion carried with Comm. Coller abstaining
because of his absence• at that meeting.
The City Planner stated that in discussions with Comm. Koehnen, he suggested
minutes could be approved when presented and the tapes of the meetings
could be kept for a longer time than usual for reference, as pertain to Site 31
and Comm. Koehnen's concerns. Comm. Koehnen concurred with this suggestion.
Chrm. Schmitt stated he would suggest just adding a sentence to the bottom of all
the minutes about whether or not to archive the tape, and if so, for how long. He
then felt there should be systematic purging of the archives about every 6 months,
with a notice under the informational items that any tapes were about to be purged.
There was general consensus to this idea.
Czaja/Koehnen moved to approve the minutes of April 7, 1983 as presented. Motion
carried unanimously.
INFORMATIONAL ITEMS
The City Planner told about plans for a couple of new businesses in the downtown
area.
The City Planner reported the City Council had approved the hiring of a downtown
consultant.
Chrm. Schmitt stated the Chamber of Commerce is working on an idea for a tourism
center, possibly being located downtown.
ICC Tours taken were reported on.
Comm. Czaja reported on the status of Dean's Lake.
Chriu. Schmitt asked the City Planner to check with the City Admr. to see if he could
give a presentation to Planning Commission regarding Fiscal Disparities and related
tax issues.
Czaja/Koehnen moved to adjourn. Motion carried unanimously. Meeting adjourned at
9:16 P.M.
Don Steger
City Planner
Diane S. Beuch
Recording Secretary
TAPE RECORDED MINUTES:
Archives: Yes
No
No. of Years:
•
EXHIBIT "A"
Quote - John Schmitt :
"One place where we ' re missing the boat is we can set standards
to minimize storage for anyone applying this stuff from an
agricultural point of view. We could force bulk storage back
into the primary ,processing facility itself . "
Answer - John Anderson :
"I could investigate if we could limit storage. I know we
could provide a local ordinance to cover smell and other
nuisance elements" .
Bev Koehnen asked John Anderson,
"what kind of rules could we have?"
Answer - John Anderson :
"Al Frechette said, that if you leave it to PCA, they would
get the complaints , send someone out to bag it, take it in
and test it, then send it to the PCA Board . It would be very
rare they would have valid samples by the time they get
done with it. So if Scott County has that ordinance, Al
Frechette could go out and bag it, take it back to county board
and they could get quick action on it" .
General explanation from John Anderson:
"One of the things that maybe doesn' t come through to you
that is clear is that anything that is publically owned
can be defined as a sludge processing facility and that
carries with it a license to do different things than other
farm properties. "
Dave Czaja:
"One of the other problems with this ; we' ve talked about allowable
available nitrogen; they don ' t take into consideration the heavy
metals . If we had sludge that had low nitrogen content, the
heavy metals present in that sludge might exceed some level. "
Changes in paragraph 1 , Page 3 :
Comm. Koehnen stated she was told by Svenn F3orgeson, Waste
Control Commission representative, that the City Admn. should
go through this letter (July 16 , ' 82 ) and look for all the
"bewares" in it. The definition of agronomic rates is a good
example . If John A. could get the Waste Control. Commission
to put in writing what are agronomic rates and what do they
plan to do out there. "
Discussion was held concerning the number of tons per acre application
according to the July 16 , ' 82 letter. Bev quote:
"I have underlined the work example because that is all this
is . That would use such a small percent of sludge out of
that plant; then the question you have to ask is, what would
they do with the rest?"
Colligan response (minutes are good! ) .
Bev Koehnen :
"I readily agreed to let John go ahead and get some of these
questions answered. I ' ve tries and I cannot. "
John Anderson:
"My feeling is this answers it . Everything he put in this
letter is what controls how they are going to use that site.
11 there is something in this letter that isn ' t tight enough
yet, that ' s what we ought to pursue. This one letter is the
most concrete thing we' ve ever gotten out of them. Let' s just
take it a few steps farther if that ' s what ' s needed. "
Bev Koehnen :
"Is this letter that we have here enough of a basis for
protection for Shakopee in the event we go to court. "
John Anderson:
"I suppose it depends upon what in the letter they violate. "
John Schmitt:
"My understanding is that the term agronomic rates is already
built into the process . "
John Anderson:
"It wasn' t the way the law was set up. The law stated
how they were going to go out and find these sites. The
term ag. rates started to come out of the hearings. That' s
what the hearing examiner used. If you read this letter, the
only thing you can conclude is that they' re going to put it on
at agronomic rates and that they will use as their definition
in the example on Page 2 . . . Definitely the hearing examiner
has said ag. rates . "
Bev Koehnen :
"But the H. E. ' s recommendation is only a recommendation. There' s
nothing legally binding about it . "
John Schmitt:
"If the hearing establishes the definition of use as agronomic
rates and the public went away with that definition, that
generally gives you grounds . Bev, if you can figure out any
other way to go about it, I don' t know of any" .
Bev Koehnen:
"I ' ll work with someone I know on this and fine-tooth comb this
letter. If this is all we ' ve got, this is where I ' ll start
from. But what is Al Frechette ' s opinion about sludge rules?
Do we need them and will they be effective?"
Iv-
John Anderson:
"Yes, his last letter suggested we could do that. He' s saying
that it is not a priority for them. If we want it then we
ought to recommend that the County do it . "
John Schmitt :
. It doesn ' t' make sense to shift the responsibility on
the County when it ' s a community concern . We either ought
to do something on it by ordinance or forget about it" .
John Anderson ( Paraphrases of his stand ) :
"If we spend time writing ordinances how to administer, I
think we ' d better find out if it ' s really necessary to go
through all that. "
"Rod Krass also treated the letter as MWCC' s proposal and
we can' t go to court until there is some damage to go to
court over . "
Dave Czaja:
"You talk about damage and I wonder how you measure that when
some wells out there already have been contaminated. "
Joe Perusich:
. . and the time frame to determine for the property to
leach all the particulate . How many years does it take?"
John Anderson:
"Even in a facility they have to put test wells down" .
Bev Koehnen :
" I is irreversible d amage that we ' re t .r I k i nd about , it ' s not
something you can collect for in court ; once the water is gone,
that ' s it. "
/5
MINUTES
•
INDUSTRIAL COMMERCIAL COMMISSION
Shakopee, MN April 13, 1983
Chairman Paul Wermerskirchen called the meeting to order at 5:10 p.m.
in the Council Chambers in City Hall.
Present: Gary. Eastlund,,Tim O Neill, Jane DuBois, Paul Wermerskirchen,
Bill Wermerskirchen, Sr., John Manahan
Absent: Al Furrie
Guests: Leroy Arnoldi, Deputy County Assessor
Dan Steil , Downtown Committee Chairman
Jeanne Andre, City HRA Director
John K. Anderson, City Administrator
On a motion by Jim 0 Neill, seconded by Jane DuBois, the minutes of
the ICC meeting of March 9, 1983, were approved.
Dan Steil, Downtown Committee Chairman, summarized the selection
process for consultants to do planning and develop an implementation
strategy in the downtown. He identified Westwood Planning and
Engineering Company, Wayzata Boulevard, St. Louis Park as the
consultant selected with a proposal with an annual budget of $30,000.
Following a discussion of the proposal, motion was made by John
Manahan, seconded by Jim 0 Neill, to support the Downtown Committee
recommendation to select the Westwood Planning and Engineering
Company proposal, and that Dan Steil be authorized to represent this
action to the City Council and City Staff and to work cooperatively
to work out appropriate contract. Dan Steil was requested to send
a copy of the contract to Paul Wermerskirchen and was thanked for his
involvement with the Downtown Committee s selection of a consultant
firm.
Real Estate Values and Assessments
The Chairman introduced Leroy Arnoldi, Deputy County Assessor, who
presented information on determination of real estate values at the
1 '
page 2
ICC Minutes
April 13, 1983
County aggregate level. There was a lengthy discussion of factors
to consider when assessing a property, particularly industrial and
commercial properties which may be relatively new construction projects.
ICC members identified what they view as inequities in assessments in
Shakopee which led to a considerable discussion of the income approach •
technique to assessments. Other discussion included comments regarding
the potential negative impact of current assessments policy on indus-
trial growth in Shakopee. Mr. Arnoldi responded specifically to a
situation outlined by Jane DuBois, explaining the appeal process which
is available to Scott County property owners. John K. Anderson offerred •
comments on external factors which effect local mil rates, encouraging
attempts to effect tax law changes at the state level.
INDUSTRY DAY 1983
Gary Eastlund reviewed the plans to date for the Industry Day 1983
to be held May 10, 1983 at Valley Fair. All details were covered
and the ICC members agreed to be at Valley Fair by 1:00 p.m.
VISITATION TOURS
Recent visitation tours were reported on by each ICC member. Paul
Wermerskirchen encouraged the members to keep notes of each visit
in order to aid in the final preparation of a summary report to
be completed at the end of the visitation schedule.
BROCHURE •
•
Jane DuBois reported on the progress on the Brochure. She will be
taking pictures around the City to be included in the Brochure. The
Brochure will be printed and available for use at Industry Day on
May 10, 1983.
OTHER BUSINESS
Paul Wermerskirchen, John Manahan and John K. Anderson attended the
recent Shakopee Developemnt Corporation meeting. The Shakopee
Development Corporation agreed to be identified as the private Corpor-
ation required of the Star Cities Program. Paul Wermerskirchen and
John Manahan will work on the necessary paperwork for this effort.
The May 11, 1983 regular ICC meeting will be cancelled. Next regular
ICC meeting will be June 8, 1983.
The Chairman adjourned the meeting at 7:30 p.m.
•
Respectfully submitted,
Glenda D. Spiotta
/C
PROCEEDINGS OF THE SHAKOPEE CABLE COMMUNICATIONS
ADVISORY COMMISSION
REGULAR SESSION MAY 23, 1983
Chrm. Anderson called the meeting to order at 8:06 P.M. with members Harrison,
Williams and Davis present. Member Abeln was absent. Also present was Jeanne
Andre, Admin. Ass't. Mary Smith and Bill Leply of Zylstra-United (ZU) were
present at the start of the meeting.
Davis/Harrison moved to approve the minutes of May 9, 1983 as kept. Motion
carried unanimously.
Chrm. Anderson informed the members of the City Council action regarding the
recommendations of this Commission regarding deadlines for hiring office manager,
finding an office and studio and variance for color weather radar.
The Admin. Ass't stated the City Council expressed varying opinions as to when a
variance should be required, therefore she would like to firm up the procedure
for requesting a variance and just exactly what type of changes constitute a
need for a variance with discussion at the Commission and Council levels. She
said she would look into this further according to the ordinance, and bring it
up for discussion another evening.
The Admin. Ass't asked if this Commission would like to see the variance before
City Council if ZU decides to utilize the WCCO Color Weather Radar system. She
said a basic question is if the City has the right to tell ZU it likes one system
over another if both are equal to or better than the original proposal and if it
has that right, is it something on which the Commission wants to make a recommen-
dation to City Council. Discussion followed.
Mary Smith, Regional Manager for ZU, gave some additional information regarding the
color weather radar system. She stated she met with WCCO on Thursday and first
realized then that there is a brief commercial, audio only, on the color weather
radar, contrary to her previous statements. She said the negotiations are that
initially WCCO would give a temporary service to Chaska. Either Kavouras or
WCCO color weather radar would have to be brought to Shakopee through the inter-
connect, which cannot be put in until the Highway Dept. finalizes the bridge
work on Hwy. 169, sometime in August. She said the WCCO system is microwaved
from the Pillsbury Bldg. and controlled by WCCO, not Carver County. In addi-
tion, WCCO would provide another service, WCCO 2, which does have some commercials
on it. For both the radar and WCCO 2 there would be a division of the advertising
income between WCCO and ZU. She also would like to put up a dual microwave antenna
now to provide for a two-way capacity and regional interconnect, in addition to
the color weather radar. She stated ZU's President has approved the purchase of
WCCO color weather radar, but the contracts are not yet signed.
Williams/Davis moved to recommend to City Council to approve a substitution to
Variance No. 2, requesting to provide WCCO color weather radar service instead
of the Arvid service listed in the ZU proposal, and allow the service to be
installed to serve both the Chaska and Shakopee cable systems, with equipment
to be located in Chaska, connected via the institutional interconnect to Shakopee.
Motion carried unanimously.
Bill Leply, Shakopee Office Manager for ZU, and Mary Smith discussed two possi-
bilities for location of the public access studio in Shakopee. Pros and cons of
4 3#}!3+.ets.sA ." '*AWE' --: nt g
Shakopee Cable Advisory Com.
May 23, 1983
Page 2
both locations were discussed thoroughly. The Admin. Ass't stated she could re-
search what financial helps are available for re-location with a redevelopment
project in the event the studio would have to be moved in the future, if ZU
makes such a request. Consensus of the members was to go with the building that
would make the best studio physically, and not to be concerned with the proposed
redevelopment project At this point.
Mr. Leply stated the studio hours are planned to be flexible, being open evenings
and week-ends, although not so much evenings in the summer.
Discussion ensued regarding the topics and format for the monthly reports required
to be filed by ZU.
Williams stated she would rather have a report that was a summary or commentary
regarding the studio access, and not something highly figure-oriented. Anderson
stated he wanted to see the figures.
Ms. Smith stated neither of those ideas would be a problem for her to provide.
She stated they regularly have all the figures available regarding usage in daily,
weekly, monthly and quarterly formats, that only need to be copied to be provided
to the Commission. She added United Systems has a monthly letter that goes out from
the Access Coordinator that gives a re-cap of the programming and use of the studio
in more of a commentary style, so that would be provided also.
Davis stated the Ad Hoc Cable Committee was mostly concerned about reporting as
it concerned complaints, system interruptions, equipment and program changes when
it prepared the ordinance.
Ms. Smith stated they have complaint forms to document any calls coming in and show
the resolution of the complaint. She informed the members regarding a staffing
change that just took place in Shakopee.
Consensus was to set a deadline for receiving the monthly reports from ZU by the
15th of the month following the reported month.
Harrison/Davis moved to accept the format and concept of the required monthly reports
by ZU as outlined in the memo dated May 18, 1983 from the Admin. Ass't; said reports
to be due on the 15th of the month following the reported month. Motion carried
unanimously.
ZU representatives left and discussion ensured regarding questions by various commis-
sioners on the cable franchise ordinance and proposal. Concerns covered were as
follows:
On Page 11 of the ordinance, there is a typo where various institutions are named
twice. This is just to be noted at this time, to be possibly dropped in the future
if there is a revision of the ordinance.
P. 17: Question about certificate of a confirmation by the Board. The Admin. Ass't
stated this refers to Minnesota Cable Communications Board (MCCB) approval, which
ZU does have for 15 years. She added there is no great possibility of it being
revoked.
The following concerns were discussed and are unresolved:
P. 19: Members generally do not have a clear knowledge of the institutional network,
upstream and downstream networks, drops, etc. The Admin. Ass't stated she would
Shakopee Cable Advisory Com.
May 23, 1983
Page 3
suggest some type of workshop on the institutional network to educate this Commis-
sion and representatives of the various institutions involved in the network. She
stated she would contact ZU about their possible involvement in this workshop.
ZU is to be questioned when two-way connections will be provided on the institu-
tional network.
P. 20: ZU is to be asked when the character generators will be provided, and why
one generator is going to the U of M.
P. 21: ZU is to be asked when the Community Viewing Center is to be designated.
Apparently, the Public Computer Service is to be located in the business office,
which is not yet established.
P. 21: ZU is to be asked when will the system be hooked up to the Southwest
Suburban Cable Service and the U of M Rarig Center. Are there any negotiations
taking place now for regional interconnect?
P. 22 through p. 38 - The Admin. Ass't stated she talked with the Chaska City
Admr. regarding its questionnaire procedure used to document what has been done
by the cable company. ZU is to be asked how they are in compliance with this
entire section, covering periodic system maintenance testing, pre-installation
evaluation, activation certificate, segmented initial proof of performance, on-
going performance testing, emergency power source and emergency override alert
equipment. They should provide this information to the City on the required forms
specified in the ordinance.
P. 30: ZU to be asked if Channels 29 and 41 could be added to the system. Davis
stated Channel 41 is outside their mileage jurisdication, as they are only obliga-
ted to provide channels that are located within a certain mileage radius. The
Admin. Ass't stated that in a previous response to the consultant, ZU stated its
system will be expanded to include Channels 23 and 29. There is apparently a
question of channel allocation space. The Admin. Ass't will also research this
channel allocation item with the Minn. Cable Board to find the rules governing
adding channels.
P. 34: The question of how ZU should keep the City informed and get City approval
for channel revisions was discussed. The Admin. Ass't suggested that how per-
mission is granted could be researched along with the variance procedure discus-
sion.
P. 35: zu is to be asked on what channels are the National Catholic Network and
National Council of Churches scheduled.
P. 39 — Ask ZU for a copy of the operational rules governing access channel to be
filed with MCCB.
Harrison/Davis moved to send a letter to ZU asking the above questions covering
Section 1 through 6 of the ordinance, and asking for a reply to the questions
within 30 days after receipt of same. Motion carried unanimously.
Further discussion of members' questions will be discussed at the June 27 meeting.
Harrison/Williams moved to adjourn to June 13, 1983 at 7:30 P.M. Motion carried
unanimously. Meeting adjourned at 10:45 P.M.
Jeanne Andre Diane S. Beuch
Admin. Asst. Recording Secretary
/7
MEMO
TO: H. R. Spurrier
l� City Engineer
•
FROM: Ray Ruuska
Engineering Coordinator
RE: 1982-6 Peat Exvacation
16th Avenue/90th Street Roadway Improvement Project
DATE: June 2 , 1983
To date, we have removed roughly half of the peat in the section
from Sta. 0+67 to 4+50 . It now appears that the peat quantity
will be very close to double the estimated amount for this
section. We have not begun excavation at the other peat site.
Revised cost figures are estimated as follows :
Description Estimated Actual
Peat Excavation 1089 2000
Cost difference + $1, 822 . 00
Added Gran. Borrow +911 C.Y. = 2, 095 . 30
Total estimated addition cost $3 , 917 . 30
( 5% of the project )
RR/jvm
C, Ctfr
I L
r
PRIOR LAKE-SPRING LAKE WATERSHED DISTR CT c
`j Don 0 Benson /7
Stall Cuord�n. Scott Rice Telephone Bldg.
11 �tur 4690 Colorado St. S E.
l (612) 447-416o Prior Lake, MN 55372
'' PERIOCIC MEMO FROM:
t__ Bruce A. Paterson
A District Engineer
10,1 9
�� — .
DATE :__ 4 - - 5:.S
C1ty of Shakopee
1First Ave East
�►1akopee, MN 55379
Al TN : Mr. John Anderson & Mr Bo Spurrier
Ise ; Flow data - Prior Lake Outlet
L. •, tlemen:
Tne following information ani hydro data is submitted in 4c
rnyuest (letter of 7 April , 1983): ' once- with..yQur
28-8.3 SZ`9$3 5'-3o-+�d1 ...... {��43
A. Prior Lake Elevation , MSL .__ - �.
��'ocF•GZ 904.59 ?o44.5-8 9 0‘f. :c
B. Lake Outlet Release Rate, CFS 11111.1111"."19, ig, 4 /� /8,ie
C. C. Data t 36" CMP under CR-42:
1 ) Area of flow (avg. ) ,S.I .
3. 7 3.17 3,0z 3,06
2) Veloci ty, FPS 4.9Z
3) Flow Rte, CFS *.• 9Z MN o;
1.), Data at 4d" CMP under CR-16: /SG /S•�' l�. /5:6
1) Area of flow (avg, ) .S.F 3. 1i
3.oz 3.o9 asitt 3,0.5"
2) Velocity, FPS ‘fad 4 .39 ,pp
3) Flow Rate, CFS '
C. Calculated Velocity in Channel Section # 6 3. 9a i3 G 75� /��
.88 4..05 3 .95-
F. Other pertinent comments :
Ta a i 57-3/-8
- � two 7-0 9e3.
in order to cooperate with your need for this information to the
lull st extelit possible . this data wi ' l he submitted periodically "
to this form letter as it is collected.
c-/ ;4- of Pr;or L. e: Ai.. _ t..a. A,...1 ' ..:1*,,,,.!..
�ac�'-4t
<.� `"yam
,To
LITTLE SIX BINGO PALACE
j •� � a
roil 2350 2350 Sioux Trail N.W.
O' Prior Lake, Minnesota 55372
t-3 V Office:(612)445.8350
A14. VI Group Reservations:(612)445-1056
Information:(612)445.1002
May 31 , 1983
1
�kyti ,
Eldon A. Reinke, Mayor
City of Shakopee
129 East First Avenue
Shakopee, Mn. 55379
Dear Mr. Reinke:
I would like to take this opportunity to thank you for our
meeting of May 23 , 1983. I am heartened by the spirit of
cooperation shown by the city of Shakopee, and I am sure this
cooperation will lead to a future of mutually advantageous
interaction.
Mr. Norman Crooks, Mdewakanton Sioux tribal chairman, has
asked me to express his regret concerning his necessary
absence at our last meeting. Mr . Crooks also asked me to
convey his eagerness for a meeting with you in the very near
future .
Because of unexpected illness, I unfortunately missed the out-
come of the city council vote concerning Resolution No. 2139.
May I assume a favorable outcome?
Sincerely ,
t �
Robert Page, Generali Manager
Little Six Bingo Palace
cc : John K. Anderson
City Administrator
cc : Don Steger
City Planner
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EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-S00 LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS. MINNESOTA 55402 339-8291 (AREA CODE 612)
File: Financial Specialists: Ehlers and Associates, Inc.
Please distribute to governing body members
May 1, 1983
Newsletter
While interest rates, tax-exempt interest rates in particular, have dropped a great deal from their
all-time highs, they are still very high historically. Tax-exempt rates are very high compared to
taxable rates, largely because of oversupply. With a reduced supply of bonds sold to investors with
incomes in higher tax brackets, there is no reason why investment grade, general obligation tax-
exempt rates could not be in the 6% range versus the Bond Buyer Index of 9.09% (April 21).
* * * * * * * * * *
Advance refundings proliferate with many communities seeking to escape the 10% to 12% and higher in-
terest rates being paid on recent bond issues. This is a "must" investigation for those who have
bonds with high interest rates but it should be recognized that advance refundings double a city's
debt to be refunded. It doesn't increase the net debt but, where an issuer already has a group of
investors heavily supplied with the community's bonds, it may be to the city's detriment to further
saturate its market. And, of course, nationwide duplication of outstanding debt exacerbates the
already bad oversupply situation.
Issuers must remember that, during the "advance" period of refunding, there often is little benefit
and the "savings" might occur just as well with an actual refunding later at the actual call date.
* * * * * * * * * *
Short-term tax anticipation financings now absorb a huge amount of fiscal, legal and administrative
resources as the states find it increasingly difficult to make good on promises of aid to local gov-
ernments. We are finding that, while promising aids and other forms of property tax relief might
garner votes, when revenues aren't there no one is popular, not the legislators, not the governors,
not the local governments. Maybe it was a mistake to preempt the financing of local government with
all the property tax relief programs and concomitant limitation of local access to local resources.
Perhaps it is time to restore local government to local government.
* * * * * * * * * *
Effective April 28 the federal government has limited anticipation borrowing to 105% of the projected
maximum monthly deficit. Previously, local government could borrow the maximum deficit plus the next
month's expenditures.
When carrying out an anticipation borrowing it is critical to protect the financing plan by simultan-
eously bidding the investment (for settlement when the certificates are delivered) and by the careful
structuring of a risk-free reverse repo program. If the borrower waits to order the investments of
the certificate proceeds until the certificates are delivered and then invest in a series of short-
term loans the yield may not even offset the borrowing costs.
* * * * * * * * * *
Should you have any questions on the availability and terms of tax-exempt borrowing, feel free to
call or drop us a line. A postage-paid card is enclosed.
Warmest personal regards,
EHL�D AS OC E. /,- .
/,b rt L. Ehlers
414
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Regular Meeting)
The Shakopee Public Utilities Commission convened in regular session on
May 2, 1983 at 4:30 P.M. in the Utilities meeting room.
Commissioner Bishop offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Bishop, Kirchmeier and Cook. Also Superintendent
Leaveck, Manager Van Hout, Liaison Wampach and Secretary Menden.
Motion by Kirchmeier, seconded by Cook to approve the minutes of the April 6,
1983 regular meeting . Motion carried.
Commissioner Bishop abstained from voting on the approval of the minutes due
to his absence 'last month.
BILLS READ:
City of Shakopee 20,032.00
ABM Equipment 23.05
American Public Power Association 1,119.46
Auto Central 43.17
Battery Tire and Warehouse 88.84
Bentz Construction 187.50
Border States Electric Supply 32,334.00
Burmeister Electric Co. 3,365.27
Burroughs Corporation 780.56
C.H. Carpenter Lumber 2.64
Chanhassen Lawn and Sports 14.07
City of Shakopee 1,071.45
Consolidated Container Corp. 200.00
Dressen Oil Co. 174.40
Electrical World 11.00
Graybar electric 1,795.05
H/D Electric Co. 36.73
HDR 497.52
Hagen systems Inc. 199.30
Krass, Meyer, Kanning and Walsten 359.25
Malkerson Motors 5.00
Metro Auto Salvage, Inc. 60.00
National Electric Inc. 960.00
Newark Electronics 29.46
Northern Power Products 50.10
Northland Electric Supply 8,290.11
Northern States Power Co. 181,184.60
Northern States Power 799.70
Northern States Power 293.26
Pitney Bowes 79.50
Power Process Equipment Inc. 130.76
Schoell and Madsen, Inc. 1,847.35
Serco 56.00
Shakopee Ok Hardware 103.45
Shakopee Public Utilities Comm. 98.90
Shakopee Services 18.00
Southwest Suburban Publishing, Inc. 113.75
Dean Smith Trenching 126.00
Starks Cleaning Services 17.30
Suel Business Equipment 14.59
Total Tool Supply, Inc. 177.99
Valley Industrial Propane 11.06
Lou Van Hout 42.89
Water Products 1,916.23
Wesco 2,145.00
Wilensky Auto Parts Co. 38.28
Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered
paid. Motion carried.
A communication regarding the Shakopee Industrial/Commercial day on May 10,1983
was acknowledged.
Mr. Jim O'neill representing the Industrial Commercial Commission and Mr.
Gary Eastland representing Scotland were present to participate in the discussion
on the connection charge rates.
Motion by Kirchmeier, seconded by Cook that the Shakopee Public Utilities adopt
the water connection charges based on the S.A.C. formula, at $342.00 per unit and
a 34 per square foot charge for industrial customers with 112 of the 3G charge
being delayed until March 1, 1984. Motion carried.
A Resolution #258 will be drafted at a latter date to be presented at our next
regular meeting.
A discussion was held on the Childcare/Maternity leave disability policy.
Motion by Cook, seconded by Kirchmeier to adopt the personnell policy on maternity
disability leave as outlined in the draft 4/6/83 proposal #1 and also the proposal
on childcare leave as outlined in the same proposal with the amendment to line 4
to add "but shall not accrue additional benefits during the time of leave."
A Resolution #260 will be drafted and presented at the next regular meeting.
Liaison Wampach asked the status of various new street lights.
Manager Van Hout informed the Commission that the light on Co. Rd. 42 and Marschall
Road has been installed, and that the light on 12th Street has been forwarded to
the County for approval of payment.
The timer to be installed on the electric service at Riverside Park, is mechanically
unfeasible at this time. A letter will be sent to the Community Services, reminding
of our position if the lights are turned on before 9:00 P.M.
Manager Van Hout informed the Commission that the Hockey Association is now
current with their charges due the Shakopee Public Utilities Commission.
Possible avenues for collection of a past due water billing for an apartment
were discussed. It was recommended that the Shakopee Public Utilities draft a letter
to the Common Council of the City of Shakopee explaining that the apartment owner has
suggested paving for the water but has a disagreement with payment of the sewer charges;
and since we prefer not to inconvenience the tenants of the apartment house for non-
payment, we would like to know how the Council would like to handle the matter of
the sewer charges.
Motion by Kirchmeier, seconded by Cook to offer Resolution #259 A Resolution
in support of House File #828. Ayes: Commissioners Bishop, Cook and Kirchmeier.
Nayes: none. Motion carried. Resolution passed.
Manager Van Hout informed the Commission of contact being made by a representative
for Dorothy's Daily Discovery in regard to relief on a water assessment. He will have
more information at a latter date.
Manager Van Hout presented information on the new charges for the trunk water
charge policy.
Motion by Cook, seconded by Kirchmeier that the per acre trunk water charge for
1983 increased from $480.00 to $510.00 per the Engineering news record construction
cost index. Motion carried.
An update was given on the Howe Chemical water problem.
Superintendent Leaveck reported 5 fire calls for a total of 1 hour and 45 minutes.
No loss time accidents were reported for April, 1983.
The next regular meeting will be held on June 2, 1983 at 4:30 P.M. in the
Utilities meeting room.
Motion by Cook, seconded by Kirchmeier that the meeting be adjourned. Motion
carried.
\, \
• ',
Barbara Menden, commission Secretary
TENTATIVE AGENDA
Housing and Redevelopment Authority in and for the
city of Shakopee, Minnesota
City Hall Council Chambers
Regular Session June 7 , 1983
1 . Roll Call at 7 : 00 P.M.
2 . Approval of Minutes of May 17 , 1983
3 . Other Business
4. Adjourn
Jeanne Andre
Executive Director
PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
SPECIAL MEETING SHAKOPEE, MINNESOTA MAY 17, 1983
Chrm. Colligan and Comm. Lebens were present at 7:00 P.M.
Colligan/Lebens moved to adjourn to 8:00 P.M. this same evening because of a
lack of quorum. Motion carried.
Chrm. Colligan called the meeting to order at 9:10 P.M. with Comm. Wampach,
Lebens, Vierling and Leroux present. Also present were HRA Director, Jeanne
Andre; City Admr. , John K. Anderson; City Clerk, Judith S. Cox; City Engineer,
H. R. Spurrier; City Attorney, Julius A. Colley, II and Mayor Reinke.
Lebens/Vierling moved to approve the special meeting call. Motion carried unanimously.
Leroux/Vierling moved to approve the minutes of April 26, 1983 as kept. Motion
carried unanimously.
Jim Streefland, City Auditor, gave an over-all review of the Annual Financial
Report, and answered questions.
Leroux/Wampach moved to accept the 1982 Annual Financial Report as presented.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned
at 9:19 P.M.
Jeanne Andre
HRA Director
Diane S. Beuch
Recording Secretary
TENTATIVE AGENDA
REG.SESSION SHAKOPEE, MINNESOTA JUNE 7, 1983
1] Roll Call at 7:00 P.M.
2] Recess for Board of Equalization and HRA Meetings
3] Convene as the Board of Equalization:
a] Summary Presentation of 1983 Assessed Valuations by Robert
Schmidt of Scott County Assessor' s office
b] Questions by Board of Equalization Members
c] Review appeals of petitioner' s assessed value/market value
and equalization
d] Adjourn Board of Equalization to .
4] H.R.A. Meeting '
5] Reconvene
6] Liaison Reports from Councilmembers
7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
8] Approval of Consent Business - (All items listed with an asterick
are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion of
these items unless a councilmember so requests, in which event
the item will be removed from the consent agenda and considered
in its normal sequence on the agenda. )
-19] Approval of Minutes of May 17th and 24th, 1983
10] Communications:
t a] League of Mn. Cities re: nominations for Board of Directors
+ b] Robert & Barbara Hauger re: roads in Eaglewood
11] Public Hearings : None
12] Boards and Commissions:
a] Recess for Building Code Board of Appeals
b] Request from Chuck Mensing for waiver of building code
c] Reconvene
13] Reports from Staff:
a] Purchase of Computer Equipment
. b] Trail Improvements Along Levee Drive
{ c] 8 :30 P.M. - Application for On Sale Beer License by Jerome memos
Franciscus, dba Jerry' s Pizza of Shakopee , 823 East First on
/A). d] ' 8:30 P.M. - 1983/1984 Liquor, Beer, and. Wine Licenses table
e] - Restructuring of Metropolitan Watershed District Boards of
Managers
J f] ,--Dedication of the Road Way East of Viking Steel As A Public Hwy
g] 1983 Pavement Preservation
h] , Fire Department Purchases: 1] Air Packs, 2] High Pressure
Steam Cleaner, 3] Power Saw
- -i] Travel/Subsistence Advance - H.R. Spurrier
i-j] Authorize payment of bills in amount of $44,633. 13
k] .-- City Code - informational
14] Resolutions and Ordinances:
-fa] Res. No. 2140, Authorizing Execution of Application for Reimburse-
ment of Education Costs for Police Officers
4.. b] Res. No. 2141 , Adopting Assessments for 16th Ave . /90th Street
Roadway Improvements 82-6
15] Other Business:
16] Adjourn to . . .
John K. Anderson, City Administrator
Ur 3
MEMO TO: Shakopee HRA and City Council
FROM: Jeanne Andre , Executive Director, HRA
RE: Community Development Additional Appropriations
for Job Creation
DATE: June 7 , 1983
Introduction:
The Federal Government has provided the State of Minnesota with $4
million for community development projects which create jobs . The
state has recently published guidelines for the expenditure of these
funds to which the City and HRA should respond .
Background :
The City has not yet received a copy of the June 6 , 1983 , State Register,
in which the proposed regulations to distribute funds were published.
However, we have informally learned about a number of the provisions
and believe the City Council and HRA should submit comments and attend the
hearing on the adoption of the rules in order to provide the Shakopee
perspective .
The salient portions of the regulations are as follows :
1 . In order to meet the federal mandate to spend funds
quickly, the State will not solicit new applications for
community development projects but will reconsider
projects not funded in the most recent small cities
development grant program for at least 75% of the
available funds .
2 . The State Planning staff will review existing non-
funded projects and select those projects which are
labor intensive and meet the following additional
criteria . The governor will make the final selection
from this list .
a . Projects must have a score above the median score
of all projects in a given category (housing,
economic development , public facilities and
comprehensive ) .
b. Only projects located in counties within un-
employment rates equal to or greater than the
state unemployment rate for each of the first
three months of 1983 will be considered.
c . Projects meeting the above criteria will be
funded starting with those projects which re-
ceived the highest number of points and pro-
ceeding until all funds are expended.
d . Funding will be for a single year with a maxi-
mum amount of $600,000 for any one recipient .
Given the above criteria , the City of Shakopee would not be funded,
because the March unemployment in Scott County was 9 . 9% and the State
unemployment was 10. 27
Page -2-
June 7 , 1983
It is also unclear from the above regulations whether comprehensive
projects which were originally scheduled over a three year period will
be funded at all , and if so, if the City or the State would select
those project elements which would be funded.
Given the above two factors of the proposed regulations which are
detrimental to Shakopee , it is recommended that the City and HRA offer
the following comments at the public hearing schedules at 1 : 00 p .m. ,
Thursday, June 16 , 1983 :
1 ) Projects be funded in counties which have an
average unemployment rate for the first three months
of 1983 which is equal to or greater than the average
unemployment rate in the State for those same Lhree
months .
2 Cities with comprehensive projects be allowed to
select project elements which can be completed in
one year and cost no more than the $600,000 .
If the above two elements of the regulations are revised , the City
would probably receive $600 ,000 to undertake portions of the East
Second Avenue Neighborhood Revitalization Project .
Recommended Action :
Direct the Mayor and Chairman of the HRA to send letters to the Depart-
ment of Planning and attend the June 16 , 1983 , hearing requesting that :
1 ) Projects be funded in counties which have an
average unemployment rate for the first three months
of 1983 which is equal to or greater than the average
unemployment rate in the State for those same three
months .
2 ) Cities with comprehensive projects be allowed to
select project elements which can be completed in
one year and cost no more than the $600,000 , and
3 ) Other changes under consideration which would be
beneficial to Shakopee be implemented .
JA: cau
DON D. MARTIN
4.< SCOTT COUNTY ASSESSOR
COURT HOUSE 112
SHAKOPEE, MN. 55379 (612)-445-7750, Ext. 115
Deputy:
LEROY ARNOLD!
May 18, 1983
To the members of the Shakopee City Council;
1983 Shakopee Board of Equalization
summation or the 1983 Assessment for the City of Shakopee.
The 1983 assessment for Shakopee involved the appraisal of properties
which were listed as those for which new construction was carried out. These
properties consisted of approximately 285 parcels. The properties which
were appraised in 1982 as having only partially completed structures numbered
80 parcels. The 25% reappraisal which is carried out every year, involved
approximately 1000 parcels . Added together the number of parcels originally
schduled as part of the 1983 assessment numbered 1365 parcels .
The 25% reassessment involved the plats of Original Shakopee of which
84 blocks were assessed. The plats of Doyles & Pieper's Addition, Wermerskirchen
Addition, Marymark Addition, Jasper & Smith Addition, Hussman Addition, Hennen,
Notermann, Hennen's 2nd, Geis 1st, Terrance, Jackson View, Registered Land Survey
No. 26, West View 1st, Replat of Terrance Addition, West View 2nd, Hauer's 1st,
Montecito Heights, Riverview Estates, Prairie View 1st & 2nd, Furries Addition.
The above plats were last checked for the 1979 assessment.
A reassessment of downtown Shakopee was also done to bring the properties
in this area in line with the similar buildings of this type located in other
parts of the county. This portion of the 1983 assessment was also done to cor-
rect the low sales ratio which existed for this type of commercial property in
Shakopee. The ratio for downtown property sales from April, 1979 to March, 1983,
was approximately 58% when compared to the 1982 assessor's estimated market value.
This ratio had percentages ranging from 26% to 89%. These ratio figures were
also an apparent cause of a reduction is school aids from the State of Minnesota.
Another portion of the tax parcels in Shakopee that were reassessed in 1983
were all apartment buildings of more than 4 units. These were valued using a
Gross Rent Multiplier or GRM which expresses a relationship between the gross
rent and the value of the property. This method has been used in other parts
of the County for the past two years and is based on the gross income produced
by the property multiplied by the GRM with adjustments made for vacancy rates
already included in the GRM. Questionaires were sent to all apartment owners
and the data used to arrive at the value. When no questionaire was returned,
an estimate of gross rent was made based on similar buildings whose questionaires
had been returned.
Rates for 4-plexes located in Shakopee were also adjusted to the rate used
in other parts of the county. Prior to the 1983 assessment the 4-plexes in
Shakopee had square footage rates ranging from $32.30 per square foot to $44.95
per square foot. These rates were for buildings which were constructed from
the same blueprints and thus were very similar and should not have had that
amount of variation in thier values. The new gross rate used is $48.30 per
square foot with adjustments made for age and condition of each building.
In addition to the above work, the normal amount of requests were made
by property owners for rechecks of their property. I would estimate that
this involved no more than 20 parcels.
An Equal Opportunity Employer
DON D. MARTIN
SCOTT COUNTY ASSESSOR
COURT HOUSE 112
SHAKOPEE, MN. 55379 (612)-445-7750, Ext. 115
Deputy:
LEROY ARNOLD!
The rates used for land values in Shakopee remained the same as has
been used in Shakopee in the past, (since the 1981 assessment) . The square
footage rates used for residential structures in Shakopee are the same rates
used in other parts of Scott County and after the 1983 assessment about 50%
of the parcels in Shakopee are now valued under these rates. The remaining
50% are still being assessed under the rates used by the previous assessor
for Shakopee and their taxable values are roughly 1% - 2% lower than those
used by the county. The tax dollar amounts are insignificant and therefore
no adjustments were made to bring the remaining property's values up to those
used by the County.
Field work for Shakopee was started in September, 1982 and finished in
February, 1983. The valuations were calculated by myself and this was begun
in November, 1982 and completed in May, 1983.
Robert N. Schmitt
Scott County Assessor's Office
An Equal Opportunity Employer
`�� ,. CITY OF S A PEE
{ Page 1
j( ,,,,____ y 129 East First Avenue, Shakopee, Minnesota 55379
7.7i.:70;11.:f
_ ti.
MEMO
TO: 1983 Shakopee Board. of Review
FROM: Scott County Assesso'r's Cffice
SUBJECT: Cecil Behringer Property
DATE: June 7, 1983
Tax Parcel #27 904 010 1 & #27 904 010 3 (now valued on 1st parcel)
Mr. Behringer is the owner of 9.92 acres of land in section 4 of Shakopee.
The land has a bicycle track located on it and also a 30 x 60 metal building
which was used for repair and construction of custom bicycles .
The current value of the land is $158700 which is the same as has been used
on this property since the 1980 assessment. The building values are $38000
which is the same value as has been used since the 1982 assessment. The
value on the building does not include a value for the Velodrome.
C
CITY OF SHAKOPEE
°i/I � 129 East First Avenue, Shakopee, Minnesota 55379 Page 2
MEMO
TO: Shakopee Board. of Review for 1983
FROM: Scott County Assesso'r's Office
SUBJECT: Robert Marshall Property .
DATE: June 7, 1983
Mr. & Mrs . Marshall own a home located in section 18 of the City of Shakopee,
tax parcel #27 918 012 0.
The land is comprised of 1.00 acre and the house is a 1092 square foot rambler,
built in 1960. The garage is attached and measures 22 x 26. The garage was
built in 1969.
For the 1983 assessment year the valuation on the buildings did not change from
the 1982 value which was $36,800. The value on the 1.00 acre parcel of land did
increase from $11000 in 1982 to $12500 in 1983. This change was made to put this
type of property in line with other parcels of this size in Scott County. The
total value on the Marshall property thus increased from $47800 in 1982 to $!9300
in 1983.
The main complaint that the Marshalls have is the fact that the operation which
is carried on by Beta Seed is a detriment to the value that their property should
be placed at when compared to similar properties. Beta Seed being located adjacent
to their home.
There have been two sales of residential properties in this area since the Beta
Seed operation began. Both properties lie directly north of the Marshall home.
The ratios for the sale price verses the assessor's market value at time of sale
were 86% on one and 84% on the other. The total residential ratio 4,or the City
of Shakopee for this time period was 80.6%. The two parcels involved in these
two sales are #27 918 002 0 now owned by Joseph Windschittl and #27 918 003 0
now owned by Donald Kreuser.
�pf[r,�
CITY OF S A OPEE
c,�``%�'? Page 3
��/4 �' }�` 129 East First Avenue, Shakopee, Minnesota 55379
h�,-.J :r ,1./
MEMO .
TO: Shakopee Board of Review for 1983
FROM: Scott County Assessor's Office
SUBJECT: Wallace Perry Property
DATE: June 7, 1983
Tax Parcel #27 001 024 0 & #27 001 024 1.
This property is a 2 story building which has apartments upstairs and
commercial operations on the main floor. Amoung the businesses current-
ly operating in the building are Tom Thumb, Perry Dental Practice, MSI
Insurance, etc. The buildings involved were constructed in 1962 and 1971.
The valuation which was palced on the buildings this year was a square
footage valuation which is the same gross rate which was previously used
with less depreciation given the structures than had been applied before,
with the net result in total value being an increase from $126700 in 1982,
to $149600 for the 1983 assessment. The total size of the buildings is
4160 square feet with the lots being 120 x 140. The land value is now
$42600, which is the same as in 1982. The current structure value is now
$107,000 compared with $84100 in 1982.
Tax Parcel #27 001 189 0 & #27 001 189 1 .
This parcel is a commercial building used as a barber shop and sporting
goods store. The size of the building is 1113 square feet on the main
floor. The upstairs is a 1 bedroom apartment. The valuation on this
property was increased in 1983 from $14400 to $23200. This increase is
due to the updating of the commercial properties in downtown Shakopee.
Tax Parcel #27 001 800 0
This property is a l2 story residence located at 834 S. Lewis• The home
was rechecked by our office in 1983 and the value increased from $54900
to $56500 or approximately 2%. This was due to a slight variation in rates
from what the previous assessor had used to the rates which the County is
currently using.
�•^,. CITY OF SHAKOPEE
�r` l ' 'meq,, . 129 East First Avenue, Shakopee, Minnesota 55379 Page 4
',•:`{)Shy'
MEMO
TO: 1983 Shakopee Board of Review
FROM: Scott County Assesso'r's Office
SUBJECT: Laurent Building
DATE: June 7, 1983
Tax Parcels #27 001 140 0 & #27 001 140 1
This building,which was built in the early 1900's, was reassessed this
year due to a complete remodeling of the structure. The interior was completed
redone to include a total of 7 offices on the main floor and 4 apartments on
the 2nd floor.
The building has a total floor area on the ground floor of 7228 square feet
and the portion which is 2 story is 5580 square feet. The building has a
partial basement (teller), block foundation, brick and stone exterioe walls.
The value on this building for the 1983 assessment is $376900.
The owners argue that this represents the actual value of the building
which they feel is $395,000. They request that this be reduced to $276,500
to put them in line with other commercial properties based on a sales ratio
of 70%. I have proposed to reduce their value to $300,000 based on a sales
ratio of 75%.
ioftr.,., CITY 0F S -A IK 0 P E E
,74‘..ini::**1.
t . ..1,1
_1 Page 5
" . ^ 129 East First Avenue, Shakopee, Minnesota 55379 g
. MEMO
TO: 1983 Shakopee Board of Review
FROM: Scott County Assesso'r's Office
SUBJECT: Art Berens & Sons, Inc. Property
DATE: June 7, 1983
This property's tax number is #27 001 144 0.
The property in question here is a grocery store located at 123 W. 2nd Ave.
The store was constructed in 1962 with an addition placed on the proeprty
in 1982. The store is constructed of concrete and steel and has a total
square footage including the new addition of 13163 square feet.
The value on this property was increased for 1983 due to the reassessment of
all downtown properties and also due to the new addition and the assessment
of the parking area for the store which was never included in its valuation
prior to this year. The original store value increased from $110200 for the
buildings in 1982 to $163200 for 1983. The addition value was placed at
$26000 for 1155 square feet. The value placed on the parking area was put
at $5376 for 12800 square feet+.
Also corrected in 1983 were error in building construction descriptions
and also errors in size which resulted in an error of 106 square feet too
much in the previous assessment.
The land value remained the same in 1983 as it had been in 1982, ($63000) .
The building value increased from $110200 in 1982 to $194600 in 1983.
The total value increased from $173200 in 1982 to $257600 in 1983.
The new building valuation is in line with similar buildings within the. City
of Shakopee as well as within the County.
,;:t.oF CITY OF S A EE
f
:`/'� /�,*s Page 6
o ;�� a1� 129 East First Avenue, Shakopee, Minnesota 55379
MEMO
TO: Shakopee Board of Review for 1983
FROM: Scott County Assesso'r's Office
SUBJECT: Charles Mensing Property
DATE: June 7, 1983
Tax Parcel #27 001 156 0
This property is located at 126 West 1st Ave. and is operated as a
restaurant.
The increase in 1983 was due to the revaluation of downtown property in
Shakopee. This reassessment resulted in a valuation increase on this
property from $58300 in 1982 to $76700 in 1983.
The land value remained the same ($15000) and the building value increased
from $43300 to $61700.
The building is .1 story with a part1 al basement. The total building has
2456 square feet. The parking area consists of 7188 square feet.
<CO tr4,:�. CITY 0 i' S A JLC O E E
i � 129 East First Avenue, Shakopee, Minnesota 55379 Page 7
MEM
TO: Shakopee Board of Review for 1983
FROM: Scott County Assessol"'s Office
SUBJECT: Wm. Wermerskirchen, Jr. Property
DATE: June 7, 1983
Tax Parcel Numbers 27 001 159 0 & 27 001 159 1
The property in question is a clothing store and cleaners operated at
138 and 140 S. Lewis in Shakopee.
The buildings which were built in the 1890's added on to in 1950 were
part of the reassessment of the commercial properties in downtown Shakopee
during 1983.
The building which houses the clothing store is 4400 square feet of 1 story
space with 2891 square feet of 2 story area. The cleaner's portion of the
building is approximately 1000 square feet of 1 story with another 1000 square
feet of 2 story area. There is a partial basement under the property.
The valuation on this piece of real estate totalled $107800 for the 1982
assessment. The value which was placed on this property in 1983 was $139600.
The land value remained the same as it had been in 1982, ($23000), for a
90' x 102' building site. The buildings were increased in 1983 from $84800
to $116600.
`�'C ,,. CITY OF S OPS Page
a.�Q. 1 t 129 East First Avenue, Shakopee, Minnesota 55379
.y 'tel -�' V
MEMO
TO: Shakopee Board of Review for 1983
FROM: Scott County Assessor's Office
SUBJECT: Wm. Wermerskirchen, Sr. Property
DATE: June 7, 1983
Tax Parcel #27 001 162 0
This parcel consists of a women's clothing store located at 126 S. Lewis.
The store is known as "Betti Lu's" and is being bought on a unrecorded CD
by Betti Lu Prow. This property was also part of the reassessment which
was done for the 1983 assessment year.
The building which was built in 1895 and remodeled in 1976 is 2120 square
feet. The one story only portion is 1240 square feet and the 2 story por-
tion has 880 square feet . The 2nd floor carries no vlaue because of the
poor condition and lack of utility.
The value on the building was $17600 in 1982 and this was increased to $30600
for the 1983 assessment. The land value remained the same for both assess-
ments, $9300 for a 22' x 60' lot.
`,. ot",,f CITY OF B AKO E '
. ' � 129 East First Avenue, Shakopee, Minnesota 55379 Page 9
'‘'''''' .... ,Sit/
(„....„...._
MEMO
TO: 1983 Shakopee Board of Review
FROM: Scott County Assesso'r's Office
SUBJECT: Property owned by Shakopee VFW
DATE: June 7, 1983
Tax Parcels #27 001 164 0 & #27 001 167 0 & #27 001167 1
Parcel #27 001 167 0 is the portion of the VFW Bar which is located on
the E2 of Lot 7 Block 23 City of Shakopee. This building was built in
1898, is 2100 square feet with a full basement. The roof is flat, walls
are brick and stucco. It also contains a barber shop and has 2 apartments
on the 2nd floor. The building is in good shape and the valuation on this
property is currently placed at $46000. The value on this property in 1982
was $19300.
Parcel #27 001 164 0 is the portion of the VFW Bar which is located on the
west portion of Lot 6 Block 23 City of Shakopee. This building was built
in 1900 with an addition in 1971. The total size is 2520 square feet with
basement under 1926 square feet only. This building is all one-story. The
older portion of the building was remodeled in 1972. The value on the build-
was $35000 in 1982. This was increased to $43600 for the 1983 assessment.
The land value remained at $7800 for a 36' x 80' + 10' x 24' lot.
<1191fr.,., CITY O SHA OPE
Q Page 10
14 i j 129 East First Avenue, Shakopee, Minnesota 55379
C•,-__
,....;
MEMO
TO: 1983 Shakopee Board of Review
FROM: Scott County Assesso'r's Office
SUBJECT: Shakopee Bowling Alley
DATE: June 7, 1983
Tax Parcel #27 001 185 0
The bowling alley was built in 1953 with some updating done over the years
with the most recent updating involving the closing up of the front to con-
serve on heat. The building is 7788 square feet with no basement.
The previous value on this building was $30000 for the 1982 assessment and
this was reassessed and revalued to $74800 for the 1983 assessment. The land
value has remained the same ($21300) for the 1982 and 1983 assessments. The
lot size being 60' x 142' . The total value of this property has risen from
$51300 in 1982 to $96100 for the 1983 assessment.
`sof CITY OF S AKOPEE
1���� ; r, Page 11
�� �' , 129 East First Avenue, Shakopee, Minnesota 55379
G • ,.-- 1 a/
,-,.„.::;,-,'„,,,,,
MEMO
TO: 1983 Shakopee Board of Review
FROM: Scott County Assessor's Office
SUBJECT: Jackson Chilquist Property •
DATE: June 7, 1983
Tax Parcel #27 001 258 0 & #27 001 258 1
This property is located at 220 W. 2nd Avenue and is used as a neighborhood
bar. It was built in the 1890's from brick, with a stone foundation, wood
floors thoughout. The building size is 1588 square feet of 1 story and 584
square feet of 2 story building. The 2nd story is used as a resilience for the
owner.
The value on this property for 1982 was $34800 on the land (98' x 142'),
and $9600 on the building. These values were increased in 1983 to $25500
on the building with the land remaining the same. The total valuation was
increased from $4J,II00 in 1982 to $60300 in 1983• -
`/o' �. CITY OF SHAKOPEE
:r Page 12
o:11. S 129 East First Avenue, Shakopee, Minnesota 55379
`••J.�• .J. :? til/
/� 1.3"i'
MEMO
TO: 1983 Shakopee Board of Review
FROM: Scott County Assessor's Office
SUBJECT: Thomas Phillip's Property
DATE: June 7, 1983
Tax Parcel #27 001 333 0
This parcel is located at 205 W. 4th Ave. in Shakopee and is the Phillip's
Funeral Home. The building is a 1 story structure with a full basement.
The structure was built in 1960 with an enclosure added in 1972. The build-
ing has 2592 square feet. The basement is finished off with 2400 square feet
of finished area.
The parcel invloved was part of the 25% assessment of Shakopee for 1983
The land value for a 60' x 142' lot is $11000 which is the same as the 1982
value. The building value has increased from $38000 in 1982 to $81000 in 1983.
This value is based on a square footage rate of $27.30 on the 1 story portion
and $22.50 on the entrance portion of the building. The basement value is $4.00
per square foot and the tuck-under garage and ramp also have added values for
this property.
The rates used are the same or similar rates to those used on other structures
of this type in the other cities of the county.
The total value on this property was $49000 in 1982 and is now $92000.
r
<00f,,,,,.,.. CITY 0 f v o ..K
' . c Page 13
4( \L3 }�� 129 East First Avenue, Shakopee, Minnesota 55379 g
7,i4
\>/
MEMO
TO: 1983 Shakopee Board of Review
FROM: Scott County Assesso'r's Office
SUBJECT: Frank Schneider Proeprty
DATE: June 7, 1983
Tax Parcel #27 001 340 0
Mr. Schneider's property was part of the 1983 25% reassessment. The
property is located at 127 W. 4th Ave. on Lot 2 Block 48 of the City
of Shakopee.
The lot size is 60 x 142 and valued at 11000 as it was in 1982. The
house is 112 square feet of 1 story and 775 square feet of 2 story.
The home was built in 1937, has brick exterior walls, full basement
which is unfinished, a detached garage of 16 x 22 feet which was built
in 1965. Also a 25' dormer was assessed this year and the story height
of the home changed from 12 story to 1 3/4 story due to this dormer.
The total value of the property has increased from $40400 in 1982 to
$51400 for the 1983 assessment.
a
CITY�?'/�t - Page 14
4;/.1 Q4 129 East First Avenue, Shakopee, Minnesota 55379
MEMO ..
TO: 1983 Shakopee Board of Review
FROM: Scott County Assesso'r's Office .
SUBJECT: Larry Mechtel Property
DATE: June 7, 1983
Tax Parcel #27 026 005 0
Mr. Mechtel's property is located on Lot 5 Westview 1st Addition. The
address for the property is 1672 W.6th Ave.
Mr. Mechtel's home was part of the 25% reassessment for the 1983 assessment
year. The home which was built in 1969, is a 1 story rambler with 1344 square
feet, full basement which is unfinished, a 23 x 26 attached garage, central air,
and some brick trim on the house. The home has remained unchanged as far as
decription is involved for assessment purposes for this year. The value has
increased from $64100 in 1982 to $65800 in 1983 due to a difference in rates
used by the county verses those used by the city in the past. This is the
2% difference which I have noted in the summation sheet.
This property is currently non-homestead and this is due to the fact that it
is rented. The property taxes would reflect this classification.
;„! `"=,• CITY OF SHAKO 123E
((i� T S; : 129 East First Avenue, Shakopee, Minnesota 55379
Page 15
•
MEMO
TO: 1983 Shakopee Board. of Review
FROM: Scott County Assessor's Office
SUBJECT: Jack Wiswall Property
DATE: June 7, 1983
Tax Parcel #27 053 015 0
Mr. Wiswall's property which is located on Lot 15 Block 1 Riverview Estates,
was part of the 25% reassessment for the 1983 assessment year. This reassess-
ment resulted in an increase in Mr. Wiswall's value from $92500 in 1982 to
$96800 in 1983. This is due to the difference in rates which has been discussed
earlier and also to the inclusion of a full bath which had notbeen on the tax
rolls prior to this assessment.
Mr. Wiswall's home is 1458 square feet of which 751 square feet are 2 story.
The garage is a double-tuck. The house has 2 full baths and 1-2 bath. There
is 1 fireplace, a walkout, a 10 x 13 deck, and a closed porch of 109 square
feet.
1 CITY OF SAOPEE
o 1� 129 East First Avenue, Shakopee, Minnesota 55379 Page 16
\A NN --::,//
MEMO
TO: 1983 Shaklee Tloard of Review
FROM: Scott County Assesso 'r's Office
SUBJECT: Curtis Olson's Property
DATE: June 7, 1983
Tax Parcel #27 058 018 0
Mr. Olson's property is located on lot 8 block 3 of Prairie View 1st
Addition. The address for the property is 620 McDevitt Street.
This property was part of the 25% reassessment for the 1983 assessment
year. At the time this property was inspected it was found that Mr. Olson
had a finished basement of approximately 800 square feet. The grade of
finish was considered to be very nice with sheet rocked walls, sheet rocked
ceiling, wall to wall carpet. Also added to the 1983 assessment was a 3/4
bath in the basement.
The value on the land for the 1983 assessment remained at $15500 which is
what is was for 1982. The building value increased from $55100 to $63100.
The total value increased from $70600 to $78600.
Mr. Olson's home is a 1 story rambler with 1400 square feet. The garage is
attached and is 22 x 24 feet in size. The basement is considered to be 60%
finished. The baths consist of 1 full bath, 1-2 bath, and 1-3/4 bath. There
is 1 fireplace, central air conditioning, and open porch of 140 square feet,
and a patio of 221 square feet.
Note: The bath located in the basement was classified as 3/4 for the 1983
assessment because the shower was not sealed as of 1/2/83. This will be
assessed as a full bath pending completion in 1984.
OFFICIAL PROCI DINGS OF THE CITY COUNCIL
ADJ. REG. SESSION SHAKOPEE, MINNESOTA MAY 17, 1983
Cncl. Colligan and Lebens were present at 7:00 P.M.
Colligan/Lebens moved to adjourn to 8:00 P.M. this same evening because of the
lack of quorum. Motion carried.
Mayor Reinke called the meeting to order at 8:00 P.M. with Cncl. Leroux, Vierling,
Wampach, Colligan and Lebens present. Also present were John K. Anderson, City
Admr. ; Judith S. Cox, City Clerk; H. R. Spurrier, City Engineer and Julius A.
Coller, II, City Attorney.
Wampach/Leroux moved to approve the application and grant an offsale non-intoxi-
cating liquor license to Bong Hee Kim, 409 East 1st Avenue, upon surrender of
the existing license on June 1, 1983. Motion carried unanimously.
Leroux/Colligan moved to open the public hearing on the assessment of 16th Avenue
and 90th Street Roadway Improvements. Motion carried unanimously.
The City Engineer explained the location and extent of the proposed public improve-
ment project, and the background of the City's involvement with the project. He
stated the total assessable cost is estimated to be $108,689.65, for an assessment
of $4,347.59 per lot for the 25 lots involved. He also explained that the improve-
ment could be assessed over 10, 15, or 20 years. He stated an analysis of the
benefit supports an assessment of over $5,000. He stated the.City has studied the
project at the request of the citizens of the area. He stated the hearing tonight
is to see how many objections are filed by property owners so the City can deter-
mine if it is in the best interests of the property owners and City to go ahead
and award the project and begin the proposed improvement. He also explained the
10% construction contingency, which is built into the project's estimated cost.
He said if the total cost at the end of the project was less than estimated, City
Council has the option of reducing the assessment.
The City Clerk stated that for the record the City has received petitions objecting
to the assessment from three property owners: David A. and Judy A. Olson, Gordon
C. Carlson and Dennis and Jane Zirul.
Mayor Reinke asked if anyone in the audience wished to comment on this matter.
Melissa O'Rourke, 8615 16th Avenue, asked what guarantee they could have that there
would not be a road put through to Savage at this location, as was previously talked
about. The City Engineer stated that alternative was rejected by City Council, and
would be highly unlikely. He stated that area in Savage is a natural habitat which
they do not want disturbed with a road. He said that from a political and techni-
cal sense, there would be no benefit for a road through to Savage there.
Ms. O'Rourke stated she did not believe there would be $5,000 worth of benefit to
her home to have a paved road. She said she would also object to her taxes being
raised because of increased valuation from a paved road.
Ms. O'Rourke asked why 16th Ave./90th Street couldn't be maintained as a gravel
road, like 13th Avenue. The Mayor replied that 13th Ave. was dedicated to the City
as a road at the time the property was annexed to Shakopee. If 16th A ve./90th
Street was dedicated instead of private at the time of annexation, the same would
apply to it.
Ms. O'Rourke said she couldn't understand why the developer seems to have no res-
ponsibility in this matter. She said Shakopee was very happy to annex them and
collect taxes, for which she felt they received very little service. She submitted
a letter objecting to the proposed assessment.
The City Admr. pointed out that the City does have a two-tiered tax system in which
the urban section pays a higher rate of taxes than does the rural area to take into
account the difference in service provided.
Ms. O'Rourke stated it comes down to them investing $4300 in their homes, and she
feels they could do a lot better with their investment.
Someone from the audience asked what would happen if the City made this improvement
and then the road fell apart in 5 years. The City Engineer stated the present policy
Shakopee City Council
May 17, 1983
Page 2
is that the City assumes all maintenance and repair responsibility for that roadway.
However, he stated the City is considering another policy whereby they would limit.
the length of time they would perform maintenance.on any roads. But according to
present policy, once you have a City street built to City standards, that is the
last you pay for it.
Hager Gaustad said he was told by people who live in the Fridge Crossing
area to watch out. This is because apparently that road was put in to City stan-
dards and it has failed and now they may be assessed again for the road. The City
Engineer went into the background of that road and how the construction was sub-
standard. He stated the question of how the improvement is going to be paid for is
to be decided by City Council. He pointed out how the conditions of that area and
16th Ave./90th Street are very different.
Gary Kallenbach asked if the City Engineer would guarantee in writing the life of
the proposed road. The City Engineer replied he would guarantee that road for 20
years if it has reasonable use, which would be no more than 9 ton axle weight, twice
a day, two each way for 20 years. It will be constructed as a residential street,
not commercial and should not have a lot of loaded truck traffic.
Robin Gaustad, 16th Ave. , asked about access to school buses, because she said now
the buses do not go on the road, because they say there is not enough room for a
turn-around. She stated she doubted the figures regarding the increased valuation
to the property based on having a paved road. She stated she and her husband have
registerei an objection to the assessment.
Mayor Reinke stated the City has nothing to gain or lose by giving the residents a
false impression of the value the improvement would add to their homes. He stated
that figure by a professional appraiser is the figure the City would hang its hat
on if it had to defend the assessment in a Court of Law. He said if there are enough
objections from the people in the area, the improvement will not be put in. He
emphasized the City is just trying to provide a service that the citizens have re-
quested.
Ms. Gaustad stated she was not among the neighbors who requested the City action
in the first place. She would be willing to pay for a gravel road, but she is not
convinced that this paved road is going to be that great down the road. She said it
is just the beginning of a lot of other improvements that cost money, and these are
hard times.
The City Engineer stated the distance for children to get to the school bus is more
than i mile, and the proposed road has incorporated enough radius to allow a turn-
around for buses„
Mr. Carlson stated he does not live in the area, but he owns some property together
with Mr.Zirul in that area. He stated they have written a letter in opposition to
the assessment. He wanted to know when the money will be levied for the assessment,
and what is the real cost with interest for each year down the line.
Mayor Reinke stated the project would be funded with GO Bond;,, and that is why the
interest is low. The City Engineer explained that the figures he gave for the dif-
ferent assessment periods of 10, 15 or 20 years reflect only Year One, and sub-
sequent years payments would decrease as the principle decreases. He stated if the
project is ordered tonight, the assessment would be levied payable in 1984.
The City A dmr. added that the assessment now is an estimate, and when the project is
completed and the City has the actual costs, the City has the right to hold a hearing
to reduce the assessment. He said that because of the 10'o contingency, the chances
are greater that the cost will be lower, rather than higher, than the estimate. The
City also has the right to hold another hearing to propose to increase the cost if
it looks like it is going to be more than estimated.
Wayne Miller stated he objects to the proposed assessment, and he doesn't believe
the value of his property will be increased even $3,000. He asked what would happen
if the project went in and then the City put a limit on it for maintenance. He sub-
mitted a letter objecting to the proposed assessment.
The City Engineer stated he would recommend to City Council that the City maintain
the road for 20 years without additional assessment to property owners. He added
he could not promise that the Whole philosophy of taxation wouldn't change in 20
years. However, he stated you would not be treated any different than any other
property owner in the City.
Shakopee City Council
May 17, 1983
Page 3
John Hissink stated he lives at the end of this length of road, and he is for the
City putting in this road. He said he knows Shakopee is a growing City and this
is probably not the last time he will be assessed. He thinks the assessment is
fair. He stated he attended the meeting 12 years ago when the majority wanted to
get something done with that road, and he does not know why people are changing
their minds now.
Raymond Konen 16th Avenue, said that a couple of years ago he tried to sell his
house and there were numerous objections to the muddy, bumpy road. He said the
realtor told him he could get $3,000 - $5,000 more if the road was paved.
Howard Larson, 8785 16th Ave, stated he is concerned about the benefits that could
be denied if someone on that road needs medical help or fire protection. He said
the roads have been impassable in the past, and someone could be hurt by vehicles
not having access.
Mrs. Hall, 90th Street, stated they have tried to maintain the road a little them-
selves, but they can't afford to do that forever. She would like the City to take
the road over.
Marvin Vos stated he is in favor of the road. He said the road gets graded, but
doesn't stay good because there is not enough gravel.
The City Clerk stated she also is in receipt of a letter in opposition from Daniel
Laube, which makes a total of 7 letters in opposition. Cncl. Leroux pointed out
that two of the letters are from co-owners of one piece of property, so there are
really 6 property owners in opposition.
Mayor Reinke asked if there was anyone else who wished to speak on this matter,
and there was no response.
Colligan/Leroux moved to close the public hearing. Motion carried unanimously.
Cncl. Lebens asked for a show of hands of those who opposed and were in favor of
the proposed project.
Leroux/Wampach moved to direct staff to prepare a resolution declaring the costs
to be assessed and ordering the preparation of proposed assessment No. 1982-6,
16th A ve./90th Street.
Roll Call: Ayes;Unanimous Noes; None Motion carried.
Leroux/Lebens offered Resolution No. 2137, Awarding the Contract for Construction
of 16th A venue/90th Street Roadway Improvements to Lundgren Excavating, 5609 35th
Avenue South, Minneapolis, Minn. 55417, in the amount of $80,510.65, and moved its
adoption. The City Admr. summarized the resolution.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved to direct the City Engineer to research the naming of 16th
Avenue and 90th Street. Motion carried unanimously.
Leroux/Vierling moved to accept the deed from Mr. Maras as dedicated right-of-way
for the purpose of this improvement project of 16th Ave./90th Street. Motion
carried unanimously.
Mayor Reinke stated that benefitted property owners would receive notice of another
public hearing sometime before the 10th of September to inform them of the actual
costs and the assessment that will be levied.
Vierling/Wampach moved to recess to conduct an HRA meeting. Motion carried unani-
mously. Meeting recessed at 9:10 P.M.
Colligan/Wampach moved to re-convene at 9:19 P.M. Motion carried unanimously.
Jim Streefland, accountant, gave a review of the 1982 Financial Report for the City
and answered questions regarding various funds, balances and accounting practices.
Cncl. Lebens questioned the deficit balance of the 1967 Off Street Parking Debt
Service Fund and questioned why the bonds are not shown as being paid off and
retiring the debt. Mr. Streefland explained the accounting principles involved.
Discussion followed, with Cncl. Lebens asking why wasn't a certain amount levied
through the years to bring this fund out of debt. She stated this is a very
political item, and it is time to get it straightened out. The City Admr. suggested
when it is 1984 budget setting time, this fund can be reviewed and action taken at
that time to close the fund out.
Shakopee City Council
May17, 1983
Page 4-
Colligan/Vierling moved to accept the 1982 Financial Report as presented. Motion
carried unanimously.
Colligan/Wampach moved for a five minute recess at 9:57 P.M. Motion carried
unanimously.
Leroux/Colligan moved to re-convene at 10:03 P.M. Motion carried unanimously.
Mr. Charles M. Mattison outlined his proposal for a Shakopee Computer Camp. He
stated that from a private enterprise standpoint this would develop a long term
market for service and equipment in this area. He went over the participation
he hoped for from the schools, computer manufacturers, City, County and other
organizations in the area, in terms of manpower and money. He stated he felt it
would have a very positive impact on the Shakopee area. Some discussion followed.
Mayor Reinke asked if there was anyone present in the audience who wished to comment.
The City Admr. read a note he received from Virgil Mears, of. the School District,
who was present earlier but had to leave. Mr. Mears stated he has no objection
to the program, but the school district does not have any money to contribute to
it. He did agree to attempt to find a computer programmer person within the school
program to help manage the program if it develops, but this person would not be
paid from the school.
Cecil Buckmeier, of Scott County, addressed concerns he had about the CETA program
being involved. He said he was concerned about the private enterprise portion of
the program. He said if was just a joint community program he would feel more
comfortable, and would think grant funds might be available from the State. He
said he would like to see a lot more detail about the structure and scheduling of
the program.
Mr. Mattison stated he recognized a potential problem of conflict of interest and
that is why he mentioned the vested interest right out in front.
Jeff Manthe, of R.J. Computers, stated he is not at all in favor of the proposal.
His first reason for that is that he is a taxpayer in Scott County and is not in
favor of taxes being used to enhance private business this way. He also stated
he felt there could be a good computer camp in Shakopee for a lot less money using
the school system. He also stated this is the first contact he has had with the
concept and he is very skepticalabout it. He stated that R.J. Computers is
offering a computer training course at their own cost, as an educational class.
He feels that if the City and County and State is interested in working with private
enterprise to set up a computer camp, they should put it up for bids. He said he
is in complete agreement that computer literacy is a need in Shakopee, and he is
trying in a small way to help meet that need with his free classes.
Colligan/Lebens moved to direct this proposal to Community Services for further
research. Cncl. Leroux stated he feels that as presented the program is overly-
ambitious, and could be scaled down a lot. Motion carried unanimously.
Mary Smith, Regional Manager for Zylstra-United (ZU), explained the problem they
had been having with the computer, which is why installations had not been taking
place. She stated the problem is now fixed and they resumed installations on May
11 and installations have continued since that time, with additional personnel to
speed up installations. She now anticipates 35-50 installations per day.
Bill Anderson, Chairman of the Shakopee Cable Communications Advisory Commission,
gave the reasoning of the Commission in the action it took, and stated they are
satisfied that ZU did its best to solve the problem.
Discussion followed, with Ms. Smith stating she would report to the Admin. Asst.
each Friday regarding how many homes have been installed, andif there are any prob-
lems.
Cncl. Wampach asked. if ZU had any trenching follow-up from the work that was done
last fall. Ms. Smith stated they will be following up the underground installations
and adding fill and restoring what is necessary.
Ms. Smith stated she did hire an Office Manager who started May 15, 1983.
Shakopee City Council
May 17, 1983
Page 5
Ms. Smith stated that finding a suitable building for a studio has been more of
a problem. She stated the difficulty is finding a building with 12 feet ceilings
and no pillars and an immediate occupancy. She mentioned a few sites in the down-
town area she was checking into. She asked for a definition of the downtown area
and if it applied to certain sites, She stated the office could be established
quickly, but the studio will take a little more time because of the installations.
She stated she is anxious to begin with the studio, and as soon as contracts can
be worked out she hopes to get started. Consensus was that if a lease was signed
by June 7 for a studio and remodeling taking place, no penalty would be assigned.
Ms. Smith went into more detail regarding the color weather radar with regard to
a new development by WCCO. She stated she is meeting with them Thursday for a
demonstration and further details and will be looking over a contract if she likes
the system. Consensus was that a variance would be necessary if the WCCO system
would be used, besides the variance has already been submitted for the Kavoris
system. This variance could be considered at the May 24 meeting. The Mayor
asked that timely reports on the progress of installations besubmitted to the
Administrative Assistant.
Leroux/Colligan moved to direct staff to prepare a petition to the Federal Communi-
cations Commission to waive the 3% franchise fee ceiling based on the justification
and budget presented by the Admin. Ass't in her memo of May 4, 1983, on the FCC
Waiver Petition. Motion carried unanimously.
Colligan/Vierling moved to approve the minutes of April 26, 1983 and May 3, 1983
as kept.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Vierling moved to authorize the Police Dept. to participate in the Dakota
County Training System, for the balance of 1983 at a cost not to exceed $1,050.00.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Vierling moved to approve the applications and grant a license to allow
only consumption and display of intoxicating liquor to:
Jim & Lucy's, Inc. , 201 West 1st Avenue; Capone 's Food Shops, Inc, Minn. Valley
Mall; Jackson E. Chilquist, 220 West 2nd Ave. ; and Knights of Columbus, 1760 E.
4th Ave.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Vierling moved to approve payment to H. R. Spurrier in the amount of
$111.95 for travel/subsistence reimbursement.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Wampach moved that bills in the amount of $.174,070.93 be allowed and
ordered paid. Discussion followed regarding various bills.
Leroux/Lebens moved to amend the motion to delete the check written to Sky High
Art for $1,000.00. Motion to amend carried unanimously.
Roll Call on Main Motion as Amended: Ayes; Unanimous Noes; None Motion carried.
Discussion ensued regarding a candidate for appointment to Met Council.
Leroux/Wampach moved that City Council send a letter to the Governor supporting the
nomination of Ms. Marjorie Henderson for appointment to Met Council from District
14, and the Ciyy Admr. be directed to research some of her qualifications and
include them in the letter, which is to be signed by the Mayor on behalf of the
City Council. Motion carried with Cncl. abstaining because Ms. Henderson is her
niece.
Lebens/Leroux moved to approve the Scott County Sheriff's Reserve 3K and 10K Run
in Shakopee scheduled for June 18, 1983. Motion carried unanimously.
Vierling/Lebens moved to direct the Mayor to send a letter to Governor Perpich
requesting that the Four Million Dollars in Community Development funds allocated
to Minnesota for jobs creation be assigned to unfunded projects in the 1983 Small
Cities Development Grant Program. Motion carried unanimously.
The City Attorney stated he had received a check for $650 for park dedication fees,
and in the City's suit against Mr. Wiggin, it asks for $750. Discussion followed.
Vierling/Colligan moved to return the $650 check to Mr. Wiggin and ask for the full
payment of $750 for park dedication fees. Motion carried unanimously.
Colligan/Wampach moved to adjourn to May 24, 1983 at 7:00 P.M. Motion carried
unanimously. Meeting adjourned at 12:12 A.M.
Judith S. Cox, City Clerk Diane S. Beuch, Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REG. SESSION SHAKOPEE, MINNESOTA MAY 24, 1983
Mayor Reinke called the meeting to order at 7:00 P.M. with Cncl. Leroux, Vierling,
Wampach and Lebens present. Cncl. Colligan arrived later. Also present were
Julius A. Coller, II, City Attorney; John K. Anderson, City Admr. ; Jeanne Andre,
Admin. Ass't. ; and Police Chief Brownell.
Liaison reports were given by Councilmembers.
Cncl. Colligan arrived and took his seat at 7:00 P.M.
Mayor Reinke asked if there was anyone present in the audience who wished to
address the Council on any item not on the agenda, and there was no response.
The Admin. Ass't. gave some background regarding the staff's desire to purchase
another computer. She stated the interest and possibilities of using a computer
have grown, and there is not enough time for everyone to have access to the com-
puter for various programs. She said SPUC was not very interested at this time
in sharing a computer purchase, but does have a longer-term interest in acquiring
expanded computer capability.
Discussion followed, with Cncl. Vierling and Leroux stating they would like more
study to explore long-term uses of a computer, to be sure the right unit is pur-
chased. Cncl. Leroux suggested renting the computer terminal the City had pre-
viously rented to handle the LOGIS terminal function now being handled by the
HP 125, which would free up the computer/word processing use of the machine, and
then conduct a study of needs and requirements of the City for a computer. Cncl.
Lebens questioned the need for a glorified typewriter. It was suggested that if
SPUC is not interested in a computer at this time, the City could just get a
computer with upgrade capability, and when SPUC is interested, it could participate
in the system.
The Police Chief was asked about his needs for computers, and he replied that they
are very restricted by State and Federal laws governing data privacy. He is now
investigating computer needs and combined programs with other communities and the
Shezzff's Office.
Consensus was to have the Equipment Committee meet again and come back with futher
recommendations at the June 21, 1983 Council meeting.
The City Admr. suggested referring to the ICC the memo from Public Works Dept. and
Police Dept. regarding the winter calendar parking reviewal and the proposed parking
regulations in the Central Business District.
The Police Chief stated the 2 a.m. to 6 a.m. parking ban in the CBD during the
winter months made policing a lot easier. He stated they had no complaints about
it from the downtown residents.
Leroux/Vierling moved to refer the proposed parking regulations in the CBD to the
Ad Hoc Downtown Committee for comments and recommendations. Motion carried, with
Cncl. Colligan out of the room at the time.
Floyd Engelen addressed the Council regarding the problem he has experienced with
his alley. He stated the City added crushed rock to the alley today, and thought
that was a lot better than it was. He said the City has made a good effort to cor-
rect the problem, and he was grateful. Mr. Engelen added the main problem with the
alley is the heavy garbage truck going in there for pick-up and tearing up the
alley, He suggested when the City lets bids for garbage pick-up, it should specify
the heavy trucks should stay on the State Aid streets and use smaller vehicles for
the alleys to eliminate the maintenance cost to the City.
Vierling/Lebens moved to direct the City staff to contact G & H Sanitation and the
four property owners involved, indicating that garbage collection will be changed
from alley pick-up to front yard pick-up beginning June 1, 1983. Motion carried
unanimously.
The City Admr. addressed the item of flexible scheduling of staff working hours.
He stated he didn't think there would be a significant use of the flexible time,
and the Department Heads would be responsible for making sure each department was
covered all of the hours City Hall would be open.
Shakopee City Council
May 24, 1983
Page 2
Considerable discussion followed regarding increasing the hours City Hall is open
during the summer if flex-time is adopted, and whether the public will be con-
fused.
Mr. Engelen stated he works on flex-time and is totally against it. He feels it
gives the laboring employees leverage over the supervisors and all the employees
leave at the same time so no one is at the company when someone is trying to do
business with them. He stated he has seen it and it doesn't work.
Mayor Reinke replied the City Hall would still be open the standard hours or more
hours, and it would just be shifting people around during that time. Further
discussion followed.
Colligan/Vierling moved to table this item to have it discussed under the Goals
and Objectives item later in the meeting. Motion carried unanimously.
The City Admr. went over the 1983-84 Goals and Objectives and asked for clarifica-
tion or correction where necessary in an effort to finalize the list so it can be
used as a guide for setting departmental priorities for the balance of 1983. Items
clarified or changed are as follows:
1.13 - Change to "Continue proper handling of citizen complaints by personnel ini-
tially answering the phone. "
2.12 - Drop.
2.16 - Continue re-evaluating City Code after codification, with codified ordinances
being split up between Councilmembers annually to review.
3.21 - Refer to Planning Commission to research extra roof and architectual controls
to prevent construction of lower quality structures. Also look at codes of
other cities, such as Plymouth.
Another idea here would be to have another zone like an R-1 Urban where only
single family homes are allowed. Could also look at re-structuring R2 and R4
Zones.
3.22 - Find the old ordinance that was lost in codification regarding elimination
of tractor-trailer parking in residential areas, or put in place a new ordi-
nance limiting parking in residential areas to under 11,000 GVW.
3.82 - Change to "Continue the miscellaneous non-criminal code enforcement efforts
by Police Officers."
3.83 - Change to "Continue to monitor the daily condition and life of police vehicles."
1.3 - Considerable discussion took place regarding improving employee morale and
resolving personnel problems. The City Admr. stated there is a uniquely
unusual combination of personalities on staff, and he is working to eliminate
problems. Cncl. Colligan stated he is concerned about staff not feeling
Councilmembers care about staff, and he would like to explore some kind of
incentive program for staff, with possibly a suggestion box. There is an
energy saving incentive program that could possibly be handled a little dif-
ferently. The City Admr. will explore these possibilities further.
1.33 - Be sure a counseling program for staff is included in '84 budget discussions.
Colligan/Leroux moved to remove from the table consideration of flexible scheduling
for staff working hours. Motion carried unanimously.
Vierling/Leroux moved to authorize flexible scheduling for City Hall employees, ap-
proved by Department Heads, that would not change the hours City Hall is open.
Discussion followed. Cncl. Colligan stated this could be considered an incentive
program for staff.
Vierling/Leroux moved to amend the motion to expand the hours City Hall is open in
the summer to give better access to the public, making the hours 7:30 A.M. to 4:30
P.M. , and to make sure City Hall be staffed by appropriate supervisory personnel.
Motion to amend carried unanimously.
Main motion as amended carried unanimously.
Colligan/Wampach offered Resolution No. 2138, A Resolution Establishing a Policy
For Naming City Parks, and moved its adoption. Motion carried unanimously.
Colligan/Vierling offered Resolution No. 2136, A Resolution Naming Lions Park,
and moved its adoption.
Shakopee City Council
May 24, 1983
Page 3
Cncl. Lebens stated she felt the minutes of the May 3, 1983 meeting should have
reflected her reasons for opposing the motion to name Lions Park. She stated she
is not opposed to naming the picnic area for the Lions, but was only opposed to
naming the whole park for the Lions.
Resolution No. 2136 carried with Cncl. Lebens opposed.
Leroux/Lebens offered Resolution No. 2139, A Resolution Supporting The Mdewakanton
Sioux Reservation's Request To Allow Informational and Directional Signing Along
State Trunk Highway 101, and moved its adoption. Motion carried unanimously.
Lebens/Leroux moved to direct City Officials to execute a change order with F.F.
Judlicki, Inc. for the adjustment of two (2) sanitary sewer castings at a cost of
$200 each for a total of $400, to be funded from the Sewer Fund.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved to have City Council support the candidacy of Adrian Herbst
for Vice-President of the League of Minnesota Cities for 1983-84. Motion carried
unanimously.
The City Engineer gave a status report on the communication between the City and
Harddrives relative to work on 10th Avenue (1982 Pavement Preservation) . He said
the City will now write a letter specifying what it expects the contractor to do to
resolve the problem. After receipt of that letter, the contractor has 10 days to answer.
Colligan/Lebens moved to adjourn. Motion carried unanimously. Meeting adjourned
at 10:18 P.M.
Judith S. Cox
City Clerk
Diane S. Beuch
Recording Secretary
41,
11111511 ..
1111 s ,
league of minnesota cities
May 13, 1983
TO: All Members (c/o Mayors, Managers, Clerks)
SUBJECT: 1983 Nominations for LMC Board of Directors
We are approaching one of the most important leadership decisions for the
League of Minnesota Cities. Each year at this time, members of the LMC
Nominating Committee meet to consider candidates for election to the LMC Board
of Directors. I would like to encourage you to participate in that selection
process at the very outset by requesting your advice in suggesting candidates
to be considered for nomination. The Nominating Committee will recommend four
nominees to the Board this year. Those nominations will be announced at the
1983 LMC Annual Meeting, scheduled during the LMC Annual Conference in June.
The date of the LMC Annual Meeting is Thursday, June 16, at 3:30 p.m. The
meeting will take place at the Radisson South Hotel in Bloomington.
The Board positions that expire June, 1983 are three 3-year term memberships.
The committee will also consider nominees to fill any Board vacancies that may
occur. (At least one is anticipated.) The committee will also recommend
nominations for LMC Officers.
Officers of the League of Minnesota Cities are elected annually by the
membership at the LMC Annual Meeting. Mayor Josephine Nunn of Champlin
currently serves as LMC President; Mayor Robert Anderson of International
Falls is Vice President.
Guidelines followed by the Nominating Committee appear on the reverse side of
this letter, along with a listing of current members of the LMC Board of
Directors and Officers. The guidelines have been developed over the years as
a result of the deliberations of previous Nominating Committees.
The first meeting of the Nominating Committee will be Thursday, May 19. A
second meeting will be held Wednesday, June 15. It would be helpful to have
your comments and advice as soon as possible. In order to assist in that
process, I suggest that you call me at 507-825-2525, or Helen Schendel, LMC
Associate Director. If you are aware of an official of a LMC member city who
you view as a strong candidate for nomination, please provide his/her name and
a brief resume of qualifications. That information may be sent to the League
Office, attention: Helen Schendel. This communication may be as formal as you
prefer. The LMC Nominating Committee will conduct interviews with each
candidate on June 15th, during the LMC Annual Conference.
(OVER)
1 83 university avenue east, st. paul, minnesota 551 01 (612) 227-5800
1983 Nominations LMC Board of Directors
Page 2
Our goal is to assure that every qualified candidate is considered. Even if
the city official you nominate is not aware of your suggestion, you may
certainly put the individual's name forward for consideration. The Nominating
Committee, as a regular part of procedure, will confirm with that person
whether to present his/her name to the Annual Conference.
On behalf of the 1983 LMC Nominating Committee, I want to thank you for your
assistance and assure you that all suggestions will be seriously considered.
Since" ,
,
tri
Steve Perkins
Mayor, Pipestone
Chair, Nominating Committee
Enclosure
SP:glb
ilii
league of minnesota cities
GUIDELINES
1. Geographic and Population Size Representation
There has been a conscious effort to see that different parts of the
state are represented on the Board, as well as the different sizes of
cities that are among the League's constituency.
2. Twin Cities Area/Outstate Balance
While there are no specific seats on the Board reserved for Twin Cities
area or outstate members, it has been a consistent practice to maintain a
rough balance of Board members from these areas.
3. Elected/Appointed Balance
Traditionally both elected and appointed municipal officials have
participated in all aspects of the League's activities, including
membership in the Board of Directors. Although no specific number of
seats on the Board are reserved for elected as distinct from appointed
officials, it has been a consistent practice to have a majority of the
Board composed of elected officials. Furthermore, there has been some
effort to provide an opportunity for a variety of appointed officials
(e.g. , clerks, city managers, attorneys, assessors, etc.) to serve on the
Board.
4. Rotation of Membership
In view of the fact that the League has more than 750 member cities any
individual who serves a full term on the Board is not normally considered
for another Board term. However, persons with Board experience are often
considered as potential officers.
183 university avenue east, st. paul, minnesota 55101 (612) 227-5600
BOARD OF DIRECTORS AND
OFFICERS OF LEAGUE 1982-1983
Terms of Office
President: Josephine Nunn, Mayor, Champlin
Elected by membership, June, 1982
Term expires, June, 1983
Vice-President: Robert Anderson, Mayor, International Falls
Elected by membership, June, 1982
Term expires, June, 1983
Directors: tvilatricia Bonniwell, City Clerk-Treasurer-Administrator
Dassel
Elected by membership, June, 1982
Term expires, June, 1983
Malter Rockenstein, Alderman, Minneapolis
Elected by membership, June, 1980
Term expires, June, 1983
"Anne Roseland, City Clerk, Ham Lake
Elected by membership, June, 1980
Term expires, June, 1983
Brian Herbst, Councilmember, Bloomington (4-4(411-
Elected by membership, June, 1980 �� 'f
Term expires,expires, June, 1983
John Fedo, Mayor, Duluth
Elected by membership, June, 1981
Term expires, June, 1984
C. Wayne Courtney, Mayor, Edina
Elected by membership, June, 1981
Term expires, June, 1984
Morris Lanning, Mayor, Moorhead
Elected by membership, June, 1981
Term expires, June, 1984
Steven Perkins, Mayor, Pipestone
Elected by membership, June, 1981
Term expires, June, 1984
Betty Bell, City Clerk, Coon Rapids
Elected by membership, June, 1982
Term expires, June, 1985
(OVER)
BOD Terms of Office - page two
Dick Johnson, City Clerk, Brainerd
Elected by membership, June, 1982
Term expires, June, 1985
arl Nollenberger, City Manager, Richfield
Elected by membership, June, 1982
Term expires, June, 1985
Ex-Officio: Mary Anderson, Councilmember, Golden Valley
President, Association of Metropolitan Municipalities
June, 1982
Term expires, June, 1983
NLC
Vice-President: George Latimer, Mayor, St. Paul
Term expires, December, 1984
LMC Immediate
Past President: Vaughn Thorfinnson, Mayor, Red Lake Falls
June, 1982
Term expires, June, 1983
1111191
'iii
IMH
league of minnesota cities
May 16, 1983
REMINDER! LESS THAN TWO WEEKS REMAIN TO TAKE ADVANTAGE OF REDUCED
REGISTRATION COSTS FOR 1983 LMC ANNUAL CONFERENCE! JUNE 1 DEADLINE!
JOIN MINNESOTA CITIES AT THE 69TH CONFERENCE OF THE LEAGUE OF MINNESOTA CITIES
Just a reminder to let you know that June 1 is the deadline for advance
registration for this year's LMC Annual Conference. Join fellow city
officials as we experience "Turning Challenges into Opportunities" as you
learn and explore new and important ideas on topics ranging from "Staying Out
of Court," to "Cities and the Information Society," to analyzing your fire
operations and redesigning service delivery systems in your city.
There is simply no doubt that this conference contains something of value for
nearly every city official, elected and appointed alike. We are going all-out
to bring to you the skills and knowledge of very capable and respected
experts. And, in a first, we will also feature a special program, "City
Exchange Sessions," in which small groups of city officials will have
opportunities to meet together to share ideas and information and learn from
one another on topics ranging from emergency medical services, evaluating your
city's personnel needs, energy issues and local planning, recycling, and many
more topics of interest to all types of cities.
(By the way, if your city would like to participate in City Exchange and
present information on a program you have undertaken that holds promise for
other cities, we invite you to let us know of your availability. See page 23,
May issue, Minnesota Cities, for directions on how to indicate your interest,
or call the Government Training Service at 612-222-7409, to let us know of
your city's interest in this program.)
If you have been reading the recent issues of Minnesota Cities, you have an
excellent idea of just how worthwhile this year's conference is going to be.
Be sure to note the flexibility of our registration procedures which permit
you to register for a single day or for the entire conference. If you send
your registration materials before June 1, you will also save on registration
costs and take advantage of having all your delegate registration materials
ready when you arrive.
The City of Bloomington has provided an exceptional program for spouses
accompanying city officials to the conference. Both adults and children will
find enjoyment in the variety of programs and activities prepared by the
Bloomington Host Committee. Please check pages 9 and 23 in the May issue of
Minnesota Cities for details and reservations.
Dr. Sung Won Sohn, economic for Northwest National Bank, Minneapolis, will be
the featured speaker on Thursday, June 16, at the Mini-Conference and Mayors'
Association Luncheon. Finishing up on Friday morning at the conference finale
brunch will be former city manager William Donaldson, uniquely qualified to
talk about the role of city officials in motivating change.
183 university avenue east, st. paul, minnesota 55101 (61 2) 227-5600
(OVER)
C Annual Conference registration form
General Delegate Registration • June 14-17, 1983
number total
A' nce registration (on or before June 1) $85.00
Registration at Conference $95.00
'egistration fee includes badge, admission to all general sessions and workshops, and tickets for meal functions
en the general program: Wed. and Thurs. coffee and rolls, Wed. lunch, Thurs. banquet, Fri. brunch. You can
purchase extra tickets for meal functions including the Mayors' Luncheon separately. If you pre-
register you'll receive a postcard acknowledgement which you must present at the prepaid registration desk.
City
Delegate/Title/Spouse if attending
Mini-Conference Registration • Thursday, June 16
Advance registration(on or before June 1) $40.00
Registration at Conference $45.00
Mini-Conference registration fee includes badge, registration, coffee and rolls, and luncheon. If you preregister,
you will receive a postcard acknowledgement which you must present at the prepaid registration desk. Mini-
Conference delegates who plan to attend the Thursday banquet should purchase tickets below.
Registered delegates to the General Conference are welcome to attend Mini-Conference sessions and do not
ne.d to purchase special registrations.
City
Delegate/Title/Spouse if attending
Extra Conference Meal Tickets
Order extra meal tickets below. Be sure to include the name of the person(s) for whom you order the tickets,
or the name of the delegate who should receive the extra tickets. Spouses' complimentary registration does
not include meal tickets. Order below. Mini-Conference registration does not include any meals except
the Thursday luncheon.
Luncheon•Wednesday $ 7.50
for whom
Mayors' Luncheon•Thursday $11.00
for whom
Mini-Conference Luncheon•Thursday $11.00
for whom
Banquet• Thursday $18.50
for whom
dr. ch• Friday $ 9.00
for whom
TOTAL ADVANCE REGISTRATION $
Send registration and payment to: Gayle Bortz •League of Minnesota Cities• 183 University Ave. E. •St. Paul,MN 55101
Make checks payable to:League of Minnesota Cities
MEMORANDUM
TO: Metropolitan Losers Group
FROM: LMC Board Nominating Subcommittee
SUBJ: LMC Board Applications
m4._ k tMA1/4 74T6"- /10:11dt 01.
DATE: June 7 , 1983 4o vele. t,/ f�� 11111.4. —
As of yesterday (June 6, 1983) afternoon the following individuals
had applied for consideraon for LMC Board membership:
NAME 'v1�4,A.. CITY COUNTY POP. POSITION
1) Pat Bonniwell Dassel Meeker 1, 066 Clerk/Admin.
2) Leslie Johnson Blaine Anoka 28, 558 City Manager
3) Tom Hedges t Eagan Dakota 20,700 City Admin.
4) Dick Salvati New Ulm Brown 13, 755 City Manager
Chuck Hazama Rochester Olmsted 57 ,890 i�Iayor )
6) Don Milbert Hopkins Henn. 15, 336 Councilmember
V***() Jim Miller Minnetonka Henn. 38, 683 City Manager '
Jim Lacina Woodbury --Wash. 10,297 City Admin-
9) Tom Eiden Monticello Wright 2, 830 City Admin.
0) Liz Witt Mendota Hgts . Dakota 7,288 Councilmember'
kX1 Patricia Hoyt-Neils Plymouth Henn. 31,615 Councilmnee
12) Otto Pankow Northfield Rice 12, 562 Councilmember
4. 13) Adrian Herbst Bloomington Henn. 81,831 Councilmember
Also attached are copies of correspondence that has come to our atten-
tion regarding various applicants. The information contained in the
attachments may be helpful in providin back round information on
the applicants. Wv C, WM _4- �BR '`"
ass ,'1 44,,,,,i Afr, .1 `° m. -
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cc: Howard Nelson /`liiiik �¢h�lk i) m� ' TYb�`'
Milt Arneson ,$1,1 ,1,m f r
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� -- y-' 2100 Radio Drive 1 Woodbury, Minnesota 55125 -mm
---- 739-5972 '-'77- 7 ;" i,i » i sir i ] a "`° j
.0003URY
4
May 27, 1983
Mayor Steve Perkins
City Hall -
Pipestone, Minnesota 56164
Dear Mayor Perkins:
Please accept this letter as a statement of candidacy for one of the present
League of Minnesota Cities Board of Director's positions. I have reviewed
this matter with the Woodbury City Council and they have endorsed my candidacy
for a League Board position.
I believe I have an excellent background and blend of municipal experience
which will be of value to the League of Minnesota Cities organization and
the Board of Directors specifically. I have spent ten years in municipal
government in the metropolitan area. My first three years were spent as
an Administrative Assistant in the City of Brooklyn Center. I followed
that with approximately one year in the City of Richfield as Assistant
Manager responsible primarily for labor relations and personnel . For the
last six years I have served as the City Administrator for the City of
Woodbury.
Throughout that ten year period I have had an opportunity to participate
actively in the League of Minnesota Cities, the Association of Metropolitan
Municipalities, Metropolitan Area Management Association, the Minnesota
City Management Association, the Citizens League, and the Minnesota Police
Recruitment System. In each of those organizations I served in the following
capacities.
League of Minnesota Cities - Member of the Revenue Sources Committee
Minnesota City Management Assn. - Chairman of Intern Scholarship Committee
Member of the Constitution Committee
- Present Member of the Board of Directors
Metropolitan Area Management Assn.-Member of the General Labor Relations
Committee
- Coordinator for the Metropolitan Non-
Joint Bargaining Negotiations
Strategy
Association of Metropolitan
Municipalities - Member of the Board of Directors (2 terms)
- Member of the Executive Committee
- Member of the General Legislation
Committee
- Member of the Nominating Committee
Minnesota Police Recruitment
System - President of Joint Powers Board
- 4
Letter - Mayor Perkins
Pipestone, Mi',
May 27, 1983
Page 2
Citizens League - Financing Metropolitan Roads Committee
PERA - Legislation Advisory Committee
My record of service in these organizations clearly indicates I have taken
an opportunity to become actively involved in the formulation of policy
within the current organizational structure of each of the associations
or committees. I .look forward to the opportunity to meet with you and other
members of the nominating committee and I give you my assurance that I am
prepared to commit the necessary resources and time to study, analyze and
participate in the many crucial issues that will continue to face cities
in the 80's.
Sincerely,'7l L
L, -2///f-'4//'// mes V. Lacina
City Administrator
ejl
cc: Helen Schendel , Associate Director
League of Minnesota Cities
CITY OF SHAKOPEE '1,,,A.',,,-- ~
INCORPORATED 9370 r. - ... :> •-•' - ...< - . J ,
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 "1,4 1� ;": -'
s.
May 25 , 1983 ' ' �
9 y
Ms . Connie Morrison
Mayor
1313 E. Highway 13
Burnsville, MN 55337
Re: 1983 LMC Nominating Committee Recommendations for -
Vice-President Candidate
Dear Ms . Morrison:
The Shakopee City Council , at its regular May 24, 1983
meeting, voted unanimously to recommend that you support Adrian
Herbst as the candidate for Vice-President of the League of
Minnesota Cities (LMC) . Adrian represents the third largest city
in Minnesota who ' s needs , as a suburban city, are different than
many others . It is the feeling of the Shakopee City Council
that Mr. Herbst will be able to articulate the views of his city,
as well as representing all of the cities in the State when
carrying crucial issues to the State Legislature or Congress . -
Adrian has a broad background in local government having
served as Bloomington' s City Attorney for five years , served on
the Bloomington City Council for seven years , served as a member
of the Board of Directors of the LMC and as a co-chair of the
1982-83 LMC Budget Committee. We strongly encourage you to support
the nomination of Adrian Herbst for Vice-President of the League
of Minnesota Cities , 1983-84.
Sincerely, .
6
4110John K. Anderson
City Administrator
JKA/jms
cc : Mr. Jack Irving
Mr. Steve Perkins
Ms . Mary Detrick �'
Ms . Pat Spence �A ; f ` � -, • ('
7�� ' � z � t �_
Mr. James Scheibel G j t:y 'i ; :,�'.
Mr. Duane Knutson
Mr. John Christionson
Mr . Bob Filson r,i1 vy 2 0o
The Heart of Progress Valley
An Equal Opportunity Employer
May 24, 1983
CIIYC�r
PLYMOUTH'
•
Mayor Steve Perkins
Chairman
League of Minnesota Cities Nominating Committee
214 Second Street N.W.
Pipestone, MN 56164
Dear Mayor Perkins:
I am writing this letter on behalf of the Plymouth City Council in support
of Councilmember Pat Hoyt Neils as a candidate for the League of Minnesota
Cities Board of Directors. _
Pat has a distinguished record of community service to local government.
She first served as a member of the Plymouth Planning Commission from 1976
through 1977 when she was elected to the City Council. She has served as a
Councilmember continuously since that date. Since that date she has served
on various committees of the League (currently as a member of the Federal
Legislation Committee) , as well as the Association of Metropolitan Munici-
palities. She has frequently represented Plymouth before committees of the
legislature, as well as other governmental units in the metropolitan area.
Pat has a deep and abiding interest in the improvement of local government
at all levels throughout the State. I am confident she would be a signifi-
cant asset to the League as an active member of its Board of Directors.
Accordingly, I would urge your support of Pat Hoyt Neils for nomination to
the League of Minnesota Cities Board of Directors.
V
Yours t I/,
/ �5✓ 411
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>iavid J. ►.venport •1 ,
Mayor )
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cc: Nominating Committee Members ; i ,
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3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
..,g" -%.441,:04;me•-..
' ' ' K .1 T a
1i1
1) 202 East Jackson Street Box 3368 Phone(507)625-3161
Mankato, MN 56001
CITY MANAGER'S OFFICE
May 24, 1983
Ms. Connie Morrison, Mayor
City of Burnsville
1313 E. Highway 13
Burnsville, MN 55337
Dear Connie:
Karl Nollenberger has written me relative to the candidacy of Adrian
Herbst, council member from Bloomington, for the position of Vice
President of the League of Minnesota Cities for the coming year. Having
worked with Adrian in the past and especially during the last year on
the Board of Directors, I have been impressed with his leadership
capabilities..and would perceive him to be an excellent candidate for
the position of Vice President. Because this position leads to the
presidency, I think it's important that we find somebody with out—
Standing leadership ability, My acquaintance with Adrian would lead
me to believe that he would be a very effective leader of the League of
Cities.
During the next few years I believe that cities will have a great need
for a unified front before the Legislature and therefore are going to
require an even more effective league. I believe Adrian has .the ability
and background to bring the unifying and leadership qualities that we
will need.
I highly recommend Adrian Herbst for this position and know that you will
give it serious consideration. •
Sincerely yours,
14 itav);74., a.). aA04_,&&
W
Ee
William A. Bassett, City Manager
Mankato, Minnesota
ep <.
Mankato is an affirmative action,equal opportunity employer. M,'N
2
May 17 , 1983
max:
ilk c1
• LO
a
"' This letter is to solicit your support of Adrian
o Herbst as a candidate for Vice-President of the
League of Minnesota Cities (LMC) . Adrian has been
Wpm - CO a Bloomington Council Member since 1976 , and before
pAa
C that time served as the Bloomington City Attorney
from 1967 to 1972 . Currently, Adrian is a member
mla ... • of the Board of the Directors of the LMC and has
been an active participant in League activities .
a ._ He served as Co-Chair of the 1982/83 Budget Committee
and has gained the respect of his colleagues for his
balanced and thoughtful advocacy of issues . Adrian
&smihas shown initiative for expressing his viewpoints
C and has studied the issues so as to project an in-
formed image.
CO Adrian represents the third largest city in Minnesota
� ;,. whose needs , as a suburban city, are different than
41, "CI many others . While being able to articulate these
views , he also has the ability to represent cities
03 as a whole to our legislators and congress , as he
prowhas on the cable television issue.
LW I would strongly encourage you to support the nomin-
0 ation of Adrian Herbst for Vice President of the League
of Minnesota Cities , 1983-84 .
0 MOM 09 Sincerely yours ,
(:) CD - - .
Karl Nollenberger
City Manager
1'
KN/eja
i
telephone:869-7521 (612)
' an equal opportunity employer
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•
:::::7i7,rn
May 20, 1983
Dear Colleague:
Adrian Herbst, Council Member from Bloomington, has
' OD agreed to become a candidate for the Vice-President
of the League of Minnesota Cities , 1983/84 . As you
are probably aware, the position of Vice-President
=am LO goes on to become President of the League of Minnes-
U, ota Cities in the subsequent year. Due to his ex-
cellent credentials for this position, I believe it
twould be beneficial for us to endorse and aid Adrian
CO''r"' in his effort to become Vice-President this year . A
El • copy of the letter which I sent to the League of
UV Minnesota Cities Nominating Committee expressing my
feelings on the matter is attached for your informa-
C tion. The Nominating Committee for this year is as
rte. follows
q, - ....
• Steve Perkins , Pipestone Mayor, Chairman
e,L)
Jack Irving, Crystal City Manager
Bob Filson, Mora City Manager
Connie Morrison, Burnsville Mayor
Pat Spence , Little Falls Mayor
Duane Knutson, Fertile Mayor
Mary Detrick, Hibbing Council Member
CD Jim Schrivel, St. Paul Council Member
CCZ • I hope you will join with me in encouraging the Nomin-
ating Committee to give strong consideration to Adrian' s
4It 173 candidacy for Vice President. At your discretion, I
would be happy to speak with any of you concerning
this matter. It would be extremely helpful if the
03 Mayor or Council Members from your city would endorse
Adrian ' s candidacy in addition to your own endorsement.
L.
C) Sincerely yours ,
e
a
42..,&
C Karl Nollenberger
0 N. City Manager
KN/eja
telephone:869-7521 (612)
an equal opportunity employer
° AcI ninistrative Offices
. -t= CITY OF MENDOTA HEIGHTS•
May 24, 1983
Steven Perkins, Chairman
League of Minnesota Cities
Nominating Committee
183 University Avenue East
Saint Paul, Minnesota 55101
Dear Steve and Committee Members:
Please consider this letter as support, and a request to consider Elizabeth
Witt for nomination to the League of Minnesota Cities Board of Directors. We have
worked with Liz for nearly ten years, when she served on the Mendota Heights Park
and Recreation Commission, eventually as Chairperson. Later, she was elected to
the Mendota Heights City Council, and is now serving her second 4 year term. We
have become quite well acquainted with Liz, and her talents and attributes; and
state that she would bring additional talent to the Board.
In addition to the activities here in Mendota Heights, she is presently pur-
suing her Public Administration degree at the Metro State University and is curr-
ently serving an internship with Tom Hedges, City Administrator of Eagan. Liz has
served on several LMC Study Committees, she is also serving as LMC Legislative
Coordinator this session. Please see her attached resume for further details.
Liz has expressed her interest in the League Board position. In all proba-
bility, that interest would prove more beneficial to the League than persuading
•
someone to stand for election. Liz has always been a strong participant in what-
ever Committee she serves on. She comes to meetings well prepared, takes respon-
sibility, and follows through on assignments. We think she would be an active
Board member.
Very truly yours,
Robert G. Lo wood, Mayor
Orvil J. Johnson, City Administrator
750 South Plaza Drive • Mendota Heights, Minnesota 55120 • 452-1850
14
ELIZABETH WITT
605 West Marie Avenue
Mendota Heights, MN 55118
(612) 454-2657
EDUCATION Candidate for a B.A. in Public Administration at
Metro State University, anticipating a Spring 1983
graduation.
B.A. in Psychology, University of Minnesota.
Minors: Sociology and Economics
EXPERIENCE Administrative Internship with the City of Eagan,
February 1 , 1982, to present. Total participation
in following projects:
* Administration - Developed Contractor Licensing
Ordinance and revised Subdivision Ordinance;
worked on comp time policy; interviewed architects
for proposed city hall and did extensive work on
newsletters and flyers in support of the successful
city hall referendum; performed other jobs as
requested and attended all staff meetings.
* Finance/City Clerk - Made calculations on
deferred assessments; researched city-owned land
parcels and assisted with primary and general
elections.
* Planning - Conducted land use inventory; reviewed
P development proposals, assisted with budget pre-
paration and prepared reports and made presentations
for annual review of planned unit developments.
* Public Works - Currently gathering fuel consumption
data and vehicle maintenance records to analyze,
summarize and make recommendations for more efficient
handling of same.
* Protective-Inspection - Devised health-safety checklist
form; assisted in budget preparation; developed a
flyer on the civil defense warning sirens.
* Other - Staff Assistant at Planning Commission and
Burnsville-Eagan Cable Commission meetings.
Member, 'Mendota Heights City Council January 1, 1979
to present. Addressing everything that has to do with
running a city -- setting policy, establishing goals for
governing and accomplishing them, reviewing budget,
ordinances, developments and other governmental activity
as it affects Mendota Heights (e.g. , State Legislature,
Metro Airports Commission, Metro Council, Transportation
Department, Dakota County, neighboring cities, etc.)
page 2
ELIZABETH WITT
605 West Marie Avenue
Mendota Heights, MN 55118
(612) 454-2657
Member of League of Minnesota Cities Revenue Sources
Committee and Commission on Cities in the 80s. Also
a League Coordinator for 1983-84 Legislative Session
working primarily with District 39.
Member of Northern Dakota County Cable Communications
Commission.
Alternate member of the Suburban Rate Authority.
Research Scientist - University of Minnesota - 8 years.
Worked on research projects for the Psychology Department
and the Department of Physical Medicine and Rehatilitation.
Each project involved gathering, analyzing, summarizing
and submitting a final written report.
Research Analyst - Department of Welfare and Transportation -
7 years. Performed traffic studies such as rural route
analysis, origin-destination, motor vehicle use, control
of access and design hours; also designed day care surveys,
forms and directories and wrote brochures for the
Welfare Department .
COMMUNITY EXPERIENCE
School District #197 Parent Advisory Council, 1 year
Community Education Advisory Council, 3 years
Mendota Heights Park $ Recreation Commission, 4 years
Chairman, 2 years
4-H leader, 9 years
Girl Scout leader, 4-years
REFERENCES Tom Hedges, City Administrator
City of Eagan
3795 Pilot Knob Road
Eagan, MN 55122
Orvil Johnson, City Administrator
City of Mendota Heights
750 S. Plaza Drive
Mendota Heights, MN 55120
Others available upon request .
MEMO TO: Mayor and City Council
FROM: John C. Anderson, City Administrator
RE: Barbara and Pobert Hauger' s Request for Waiver of
the 3 Ton Axle Limit on Eaglewood Drive
DATE: June 3 , 1983
Introduction
The attached correspondence from the Hauger' s clearly outlines the
dilemmia. they currently face in trying to construct a new home in
Eaglewood this summer. The question is , what options are available
to the City and what responsibilities do we face in keeping a City
street open for "reasonable" use?
Background
The streets in Eaglewood First Addition were constructed in 1974,
• but not under our current developers agreement . The streets in
Eaglewood Second and Third Additions were constructed under executed
developers agreements dated April of 1977 . The developers agreements
for both developments call for City construction of the streets with
the resulting costs assessed to the abutting property owners . These
streets represent the preponderance of the streets in the Eaglewood
subdivisions and include : roughly 507 of Eaglewood Lane, all of
Eaglewood Drive , all of Bridge Crossing, and all of Bridge Spur.
The developers agreements for Eaglewood Second and Third were
completed in 1982 when sufficient assessment revenues were received
under the 150% assessment payment policy established by the devel-
opers agreement . In short , the bulk of the streets in Eaglewood
were constructed using the City' s consulting engineer, City inspection
and the City' s M. S. 429 assessment procedures . One and one half to
two inches of bituminous were put on 4-2 to 6 inches of gravel
compared to our present practice of basing it on a soils analysis .
In 1982 the City experienced severe damage to the Eaglewood roads
and installed a 3 ton axle load limit for the whole subdivision.
The enforcement of the 3 ton load limit has been spotty, and we
have addressed it in part with school buses , and construction vehicles
but not garbage trucks . The building permit issued to Barbara and
Robert Hauger clearly states chat they must comply with the 3 ton
road limit which makes it nearly impossible for them to get a con-
crete truck into their lot to pour footings , etc. Their problem is
not unique, because for a similar building permit issued during
the winter so that footings could be poured during the freeze up,
they recently found the need for more concrete work to finish the
project. There are 13 lots yet to be developed in Eaglewood.
I discussed this matter with the City Attorney, and after reviewing
it , it was his opinion that the City was responsible for providing
an "acceptable" street . He also said that if the street was
reconstructed the question of assessing costs for reconstruction
would be handled separately through the normal 429 process .
My discussions with the City Attorney preceeded our discovered
that the City had constructed the roads under our normal 429
Barbara and Robert Hauger' s Request for Ua. ver of
the 3 Ton Axle Limit on Eaglewood Drive
Page Two
June 3 , 1933
process . Because the City Attorney was out on Friday, I then called
Stan Pesker at the League of Minnesota Cities . Stan said that the
case of Bengston Vs . Village of Marine on St. Croix 246NW2d582 1976
established case law regarding a city' s responsiblity for street
maintenance . According to Stan this case established that cities
are not required to have streets constructed or maintained to any
°'particular" standard; and it is up to the City Council to make
the legislative decision regarding construction and maintenance
standards .
Stan also noted that an accident on a pourly maintained municipal
street could still result in a successful liability case against
a municipality.
Alternatives
1 . Continue the present level of City street maintenance in Eagle-
wood and continue the 3 ton load limit . This alternative would
probably require that the City become more consistent in its
enforcement of the 3 ton load limit which will cause a problem
for garbage collection in the subdivision along with the
problem of construction vehicles meeting the 3 ton load limit .
2 . Allow the construction vehicles to use the streets in Eagle-
wood and respond with whatever maintenance is required to
keep the streets in reasonable condition. This alternative
would undoubtedly lead to more frequent and more extensive
maintenance of the streets by the City, or a charge to the
property owner.
3 . Plan for the reconstruction of the streets in Eaglewood with
or without a portion of the street reconstruction costs being
assessed to abutting property owners . Obviously the streets
have not been constructed in their present environment with
its bad soil conditions to last for the normal 20 yearn of a
municipal street. Since these streets have lasted for roughly
six years the Council would probably want to consider some
form of credit to property owners if an assessment were to
be pursued.
4. A combination of 1 , 2 and 3 above.
Recommendation
Staff recommendations alternative No. 3 with a partial lifting of
the road restriction and a study of whether or not alternative
No. 3 can be accomplished with any portion of the project expenses
assessed to the abutting property owners .
Action Requested
Direct staff to negotiate individual exceptions to the 3 ton load
limit in Eagelwood during the balance of 1983 and to prepare major
street reconstruction plans for the summer of 1984.
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CITY tDF SHAKOPEE
129 L First Avenue
Shake7've, Pl!s\I 55379
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MEMO TO: City Council
FROM: LeRoy Houser/Building Official
RE : Chuck Mensing move-in house
DATE : June 3 , 1983
Background : •
Chuck Mensing secured permit #5855 to move the house located on the
corner of 5th Avenue and Fuller Street to 3rd Avenue and Spencer.
Strict compliance with code requires one window in each bedroom to
be changed to an egress window. This would provide an additional
1 . 5 sq. ft . of window opening.
Due to the fact that the house was located within our City limits and
not a junker hauled in from out of town, and the fact that Council
already waived the new roof cover requirement because the existing
roof cover was only two years old, he has now requested a waiver of
the egress window requirement . He has asked you to consider that the
cost of $1 , 500 for the window installation and re-stuccoing the unit
is in his opinion excessive for an additional 1 . 5 sq. ft . of opening.
Alternatives :
1 . Make him adhere to the letter of the code for new dwelling
construction.
2 . Grant his request .
Recommendation :
Due to the fact that it is a double hung window and the center bar
could be kicked out to gain egress or ingress , and the unit is stucco,
compounding the problem with installation, I would recommend a waiver.
We have two smoke detectors in this unit and a new furnace , water
heater and electrical unit . Exposure to fire due to equipment failure
has been minimized .
Action Requested :
Grant Mr. Mensing his request for a waiver of the egress window require-
ment for an additional 1 . 5 sq. ft . of window opening due to the fact
that it is a double hung window and the center bar could be kicked out
to gain egress or ingress for the residence located at 300 S . Spencer.
The unit is equipped with two smoke detectors , a new furnace , water
heater and electrical unit . Exposure to fire due to equipment failure
has been minimized. We are asking you to consider this due to the fact
that the cost of $1 , 500 for the window installation and re-stuccoing
the unit is excessive for an additional 1 . 5 sq. ft . of opening.
LH: cau
/ 41
Memo To: John K. Anderson, City Administrator
From: Jeanne Andre , Administrative Assistant
RE: Purchase of Computer Equipment
Date : June 1 , 1983
Introduction
The Equipment Committee met again to discuss computer needs
on May 26 , 1983 . The consensus of the meeting was to proceed
with the previous plan for a task force to consider broader
long-term needs .
Background
The attached memo of May 13 , 1983 , outlines the current
computer needs previously presented to the City Council . The
Equipment Committee proposes to look at broader long-term goals
before purchasing additional hardware. The possible computer
system network envisioned by the Committee is conceptualized on
the attached diagram. To implement such a system a new needs
assessment must be conducted, which is proposed to be under-
taken by a task force as outlined in the May 13th memo,
alternative member three .
Recommended Action
Direct staff to oversee the formation of a task force to
advise City Council on a joint computer needs assessment
for the City and SPUC. The task force to have representatives
of SPUC. ( staff and Commissioners ) , the City Council , City staff
and liaison members from other agencies as appropriate .
A summary of the proposed task force membership mission and
time line to be presented to the City Council on July 5 , 1983 ,
and SPUC on July 11 , 1983 , for approval .
116
MEMO TO: John K. Anderson, City Administrator
FROM: Jeanne Andre , Administrative Assistant
RE: Purchase of Computer Equipment
DATE: May 13 , 1983
Introduction
City staff expressed an interest in purchasing an additional HP-125
and related computer equipment budgeted for 1983 to handle the back-
log of activities planned for this equipment . In a meeting with the
Capital Equipment Committee , the desire to look at broader long-range
needs was expressed , with the perspective that this process should
occur before additional equipment purchases are made .
Background
The Finance Department has purchased an HP-12.5 micro-computer (video
display tube and keyboard ) to use as a terminal for LOCIS . Also
acquired were a dot-matrix printer , double disk drive and the necessary
cables , modern and software to accomplish finance-related activities ,
all with 1982 funds . Administration also acquired a letter-quality
printer approved under the 1983 budget .
The Finance Department uses the equipment as a terminal to conduct
daily financial transactions and produced the 1982 Annual Report with
the word processing capability. Other departments have been "borrow-
ing" time on the computer/word processor but have not had enough
time available to made a dent in the immediately proposed projects .
Projects which been been successfully produced on the processor
include : four sets of engineering project specifications , design
criteria for storm water management , draft personnel descriptions
and evaluations , and the surveys conducted by the Energy and Trans-
portation Committee . Engineering, Public Works and Administration
have spent time working with data management software to prepare
the engineering monthly report , record street maintenance data and
tabulate the transportation surveys . All of these projects have
involved persons from engineering, administration and inance work-
ing before and after normal hours to have sufficient access to the
equipment . Many projects proposed to be stored and accessed in
word processing have been typewritten due to the lack of access ,
including HRA Program Options , City Council Goals and Objectives ,
Losers Group information and engineering standard specifications .
Other projects such as the personnel policy and fee schedule have
not even been started due to the scheduling problems . The data
management projects have been unduly delayed for the same reason.
Marilyn Remmer, Pat Pennington and Gregg Voxland have been trained
to use the computer as a terminal . Marilyn Remmer , Jeanette Shaner,
Jane Van Maldeghem, Cora Underwood , Gregg Voxland and Bo Spurrier
know how to operate word processing. Steve Hurley , Bo Spurrier
and Jeanne Andre have worked on data management software . The
skills these employees can apply to the microcomputer to increase
efficiency are greatly limited due to their inability to gain
access to the machine . Finance has priority in using their own
Qr14 .pmyF.,a rrn
� Lua<.lad Jc vi UV117 tlu l:tl GC.iUa}llll l:lll
' Page Two
May 13 , 1983
equipment and now that they have begun entering budget data , access
for others is reduced even further. The proposed solution is to
purchase one of the computers budgeted for 1983.
The Administration budget included the purchase of a video display
tube and keyboard , •à dual disk drive , software , cables and a letter
quality printer. It was proposed that this equipment would be the
same as finance equipment already purchased so that they could be
interchanged in the case of system failure , except for the printers .
The printer budgeted for administration has already been purchased
and it appears we need no new cables at this time. If purchased
prior to May 23rd the VDT, keyboard and disk drive are at a reduced
price . The following is a list of items as budgeted for administra-
tion and with actual purchase prices now.
Table 1 - Cost of Computer Equipment
Equipment Budgeted Amount Actual Cost
Video Display Tube and Keyboard $2625 $2195
Dual Disk Drive 2100 1995.
Letter Qualtiy Printer 2600 2875*
Software 700 700
Cables 300 -
Total $8300 $7762
-'a 1 ready purchased
If this equipment is purchased, there is the additional problem of
finding a location in City Hall for the workstation. Due to the
multitude of users it is inappropriate to develop a workstation
in any- one office , but there isn ' t much space to develop an
independent station. City Hall staff had a meeting and decided
to close off the rear door in the bank portion of City Hall and
move the lunchroom to the current rear entry way. The lunchroom
would then be turned into a computer workstation.
New office furniture is also necessary to provide a workstation
house for the new equipment and avoid backaches and eye strain
common for terminal users. This furniture was not budgeted for
1983 , but is most appropriately purchased at the time computer
equipment is acquired. The Council must address this issue when
authorizing any equipment purchase .
The Equipment Committee ' s desire is to approach any new computer
acquisition looking at longer term needs , with possible City/SPUC
cooperation, in line with the most recent joint meeting between
the two bodies . To this end , the Committee suggests the formation
of a computer task force with representatives from SPUC ( staff
and Commissioners ) , the City Council. , City staff and with possible
• 4"I d t� kt I�.ia 4 ��� ��i� i k 1 i__-tltu..t'P 1s .:d �-{ `��. p ,...r�,�..��1.-.k , r.�fl � 14,1,„k
.... _� _�..._ � �,.�, •r ��, ,!��,��°.� plc � - _� � if'�� t��:
Purchase of Computer Equipment
Page Three i3
May 13 , 1983
liaison with County , 1.0Cls , and any other agency with whom
the City might interface or- seek cooperative arrangements . The
task force will conduct a needs assessment which may reinforce
the direction the City is budgeted to take with micro-computers
and linkage to LUGIS , or may recommend a more elaborate stand-
alone system with multiple users and shared costs . Staff desire
is that any needs assessment would be undertaken quickly so that
current as well as long-term needs can be met .
Alternatives
1 . Maintain current plans for computerization , but delay purchases
until later in the year.
2 . Authorize purchase of HP-125 with dual disk drive , as budgeted ,
now while on sale , at a cost of $4190 , plus approximately $1200
for a workstation.
3 . Direct staff to oversee the formation of a task force to advise
City Council on a joint computer needs assessment for the City
and SPUC. The task force to have representatives of SPUC
( staff and Commissioners ) , the City Council , City staff and
liaison members from other agencies as appropriate. A summary
of the proposed task force membership mission and time line
to be presented to SPUC on June 6th and the City Council on
June 7 , 1983 , for approval .
4. Go with one last console and keyboard in the HP-125 system as
in alternative No. 2 and institute the task force in alternative
No. 3 above above to look into long-term needs , allowing a year
for that process , which is in line with the probable SPUC time-
1 ince.
Recommended Action
Discuss options for futher computerization of City facilities and
select one of four options above . •
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MEMO TO: John K. Anderson, City Administrator
FROM: Jeanne I
Andre , Administrative Assistant v
)1)
RE: Trail improvements Along Levee Drive
DATE: June 2 , 1983
Introduction
The City Council has previously approved the concept of four blocks
of trail improvements along Levee Drive , with financial support from
the Lower Minnesota Valley Watershed District , for a total project
cost of $60 ,000 . As staff have further defined the likely project
elements , detailed plans and specifications for those elements are
needed to proceed.
Background
Four project elements were initially proposed for this improvement
project . These are : the trail , restrooms , an observation platform
and under rounding existing electrical lines . Review of these four
elements have shown two to be unfeasible for immediate implementa-
tion. Shakopee Public Utilities has estimated a $165 ,000 cost to
underground the electricity which far exceeds the current budget .
In addition the SPUC manager and consulting engineer prefer to
delay design of this project element until it is clear what direction
overall downtown improvements will take . Design considerations have
also delayed progress on the proposed observation platform: at least
two permits are required to undertake construction in the river
channel and more detailed information is necessary before the plat-
form can be designed. This aspect of the project is therefore
delayed approximately two months , although it still may be ready
for a 1984 LAWCON/LCMR application.
The two remaining project elements are the trailand restrooms to
be attached to the Community Services Building. It is estimated
that these two elements can be constructed within the $60 ,000 budget .
In order to proceed the City needs detailed plans and specifications
for these project elements . It is recommended that trail plans and
specifications be conducted in-house by the engineering staff. In
order to meet a 1983 construction time-table , this work would need
to be undertaken after regular hours , thereby incurring overtime
charges , at an estimated total cost of $1 ,122 . This approach is
judged to be more timely and as cost effective as hiring a con-
sulting firm. It is recommended that professional architectural
services be secured to design the restroom facilities ; two quotes
have been solicited, but not yet submitted. These design elements
would be part of the project costs , but would be incurred before
final project approval is granted by the City Council or Watershed
District . The City share of the cost is to be paid from the park
reserve fund and was designated (up to $43 ,156 ) in the Six-Year
Capital Improvement Program - Parks approved by City Council in
1982 .
Requested Action
Approve preparation of plans and specifications for the trail improve-
ments along Levee Drive by the Engineering Dept . with use of overtime
as necessary, and direct that quotes for professional architectural
services to prepare plans and specifications for restroom facilities
be submitted to the City Council for approval .
C=
MEMO TO : John K. Anderson, City Administrator
FROM: Judith S . Cox, City Clerk
RE : Application for 3. 2 Beer License by Jerome Franciscus
DATE : June 7, 1983
Introduction:
The City has received an application for an on sale non-intoxicating
liquor license from Jerome Franciscus, owner, Jerry' s Pizza of Shakopee ,
for 823 East 1st Avenue for the period beginning June 8th and ending
June 30, 1983.
The application is in order.
Action Recommended:
Approve the application and grant anon -sale :_non-intoxicating
malt liquor license to Jerome Franciscus, 823 East 1st . Avenue, beginning
June 8th, 1983, upon surrender of the existing license.
jc
1
1983-84 Intoxicating Liquor Licenses: i �
el
Approve the application(s) and grant a . . . license to . . .
On Off .
Sale Club Sale Sunday
,/ American Legion Post No. 2 x x
pr East First Avenue
, WVeterans of Foreign Wars 4,
`�,► ` - 132 East First Avenue ' x x
1C"
Shakopee Council 1685 Home Assn. Inc .
--East Fourth Avenue x
0
The Pullman Club , Inc .
i\a 124 West 1st Avenue x x
XX Corp . and Wittles, Inc .
0K-. 1561 East 1st Avenue x x x
Clair' s Bar, Inc .
0lc. W4 .L uLlh lIuImn; x x
C .R.E. Restaurant Company
old 1 !>8:1 East First. Avenue x x
K R. Hanover, Inc .
0 )Jertigo,
911 East 1st Avenue x x
Inc .
f0101 East First Avenue x x
The Friendly Folks Club , Inc .
J.122 East First Avenue x x x
4Family Dining, Inc .
/ w 6268 East Highway 101 x
Riverside Liquors, Inc.
0 507 East First Avenue x
� Dennis P. Bruesehoff and Thomas J . Cox , A Partnership
1, 1104 Minnesota Valley Mall at Highway 169 South x
), The Weiss Company, Inc .
8!i? ' Fast Highway 101 x
WINE LICENSES :
. :' Valleyfair, One Valleyfair Drive --X4.
00Capone ' s Food Shops, Inc. , Minnesota Valley Mall
1983/84 Nun-1nLoxicaLing Malt Liquor Licenses:
Approve the application( s) and grant a . . . license to . . . /3
CI
On Sale Off Sale
Jim & Lucy' s, inc .i
o- 210 West First Avenue x x
Jackson E. Chilquist
014- 220 West Second Avenue x x
Friendly Folks Club , Inc .
v� 123 East First Avenue x
I
Marlene Berg
OIL' 222 East First Avenue x
Dere-thy-Stockera V�)
7--
5 South--Sommer-ville x
Richard E . Cleveland �
828 East First Avenue / d� x
JoAnne A. Pauluk41���j 9 I
409 East First Avenue x
K Art Berens & Sons, Inc .
o
123 West Second Avenue x
Juba' s Inc . ��'10
1100 Minnesota Valley Mall x
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Minnesota Valley Restoration Project �{
East First Avenue x
Superamerica Stations Inc .
0N, 1155 East First Avenue x
O� Valleyfair, Inc .
One Valle fair Drive x
Jerome Franciscus
OK- 823 East First Avenue x
Holiday Stationstores, Inc . 0Ce/
444 East First Avenue x
Pizza Huts of the Northwest , Inc .
O . 257 Marschall Road x
Valley Racquetball and Handball Inc .
600 County Road 83
41414,1
p 4,1 x
Brooks Superette, Inc.
OK 615 Marschall Road x
Northern Racing Corporation 'r()_PA2
6528 Valley Industrial Boulevard South x
Capone ' s Food Shops, Inc . �
1145 Minnesota Valley Mall /4-Z x
The Sub-Machine Shop Inc .
1350 East First Avenue4)-Wx
) 841- e
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Restructuring of Metropolitan Watershed District Boards
of Managers
DATE: June 1, 1983
Introduction
On April 18, 1983, the City of Shakopee received two notices from
the State of Minnesota Water Resource Board, St. Paul , MN. The
subject of the notices was identical and only the Watershed District
name was changed in each notice. I have attached a copy of the
notice for Prior Lake-Spring Lake Watershed District . The second
notice was for the Lower Minnesota River Watershed District. Both
notices dealt with the restructuring of the existing Watershed
District ' s Board of Managers from the current 5 members to 7 or 9
members .
Lower Minnesota River Watershed District Board
I have talked to Mel Sinn at the Minnesota Water Resources Board
regarding the two notices neither of which included a deadline of
any sort. The City Engineer and I have discussed the Lower Minne-
sota River Watershed District Board size and believe that expansion
of the Board merits consideration if Shakopee could secure a repre-
sentative on the Board through such an expansion.
The Board' s current membership is technically selected at-large,
but has been 2 members from Hennepin County and one each from Scott ,
Carver and Dakota County. There is no law or rule that states the
slots on the Board should reflect population or area, the Water
Resource Board has just established the above "balance" . Therefore ,
to recommend expansion and get a Shakopee seat on the Board is
unlikely, to get a second Scott County seat is quite possible .
Lower Minnesota River Watershed District Board Alternatives
1 . Continue with the status quo. This alternative would keep the
City of Shakopee out of a decision making role on the Board,
which has been Shakopee ' s position since the creation of the
Watershed District .
2 . Make a recommendation that the Board be expanded to 7 (or 9 )
Board members and that Scott County receive the position and
that the position be permanently set aside for a Shakopee
representative. This alternative would be in keeping with
Shakopee ' s efforts to "plug into" the vast array of Metropoli-
tan and regional special districts that impact Shakopee. If
the right representative were appointed the person could func-
tion as an effective liaison to the Shakopee City Council .
Prior Lake-Spring Lake Watershed District Board
The Prior Lake-Spring Lake Watershed District has met with other
political jurisdictions within the District ' s boundary recently
at the Prior Lake City Hall . It was the decision of those partici-
Restructuring of Metropolitan Watershed District Boards r _5
of Managers
Page Two
June 1 , 1983
pating that they would not expand the Board of Directors . Shakopee
did not have a representative at that meeting; however, the City
Engineer and I have been exploring the possibility of having the
few Shakopee property owners in the Watershed Distrist petition
under M. S. 112.85 to be removed from the Watershed Distrist . I
have discussed this possibility with Bruce Patterson, the Watershed
Distrist Engineer, because M. S. 112. 85 requires that the properties
withdrawn not benefit from the Watershed District or be a part of
the drainage basin territory. Bruce Patterson has indicated that
the Shakopee properties are not part of the drainage basin and do
not benefit from the Watershed District .
I have also contacted Mike McGuire, City Manager of Prior Lake, and
Cleve Mickley, Chairman of the Watershed District, and neither one
could foresee any reason why the City of Prior Lake or the District
would object to a petition withdrawing the Shakopee residents . The
purpose of withdrawing the Shakopee residents would be to insure that
they would not be assessed- for ditch maintenance or anything else for
which they receive little or no benefit . If they were removed from
the District they would be protected along with other Shakopee resi-
dents in the City of Shakopee by the Joint Powers Agreement .
The process for withdrawal of territory under M.S. 112 . 85 includes
the circulation of a petition by the residents in the territory
which is proposed to be withdrawn from the District , a public
hearing by the Watershed District Board, and a recommendation from
the Board in favor of the release of the territory from the District .
Prior Lake-Spring Lake Watershed District Alternatives
1. Maintain the status quo. This alternative would continue
co require that Shakopee monitor Watershed District
activities to insure that Shakopee residents within the Water-
shed District are not assessed for District improvements that
do not benefit them.
2. Contact the property owners living in Shakopee within the
Watershed District and determine if they are interested in
formally petitioning for withdrawal from the Watershed
District . This alternative would "clean-up" Shakopee ' s
relationship with the Watershed District . All Shakopee
residents would be outside the Watershed District and
yet covered by the Joint Powers Agreement.
3. Make a recommendation to expand the Board from 5 to 7 (or 9 )
members and reserve a slot for a Shakopee representative.
This would provide better liaison with the Watershed District .
Recommendations
City staff recommends that Council notify the Lower Minnesota River
Watershed District and the Water Resources Board that we believe
the Board should be expanded to 7 members and include a permanent
seat for Shakopee . Staff also, recommends that we contact Shakopee
residents to determine their interest in withdrawing from the
Restructuring of Metropolitan Watershed District Boards
of Managers
Page Three
June 1 , 1983
Prior Lake-Spring Lake Watershed District as provided for in
M. S . 112 . 85 . If the City proceeds with the petition to withdraw,
alternative No. 3 should be pursued.
Action Requested
1 . Direct staff to write a letter to the Lower Minnesota River
Watershed District with a copy to the Water Resources Board,
recommending that the Board be expanded and that a Shakopee
seat on the Board be created.
2 . Direct staff to contact the Shakopee residents now owning
property in the Prior Lake-Spring Lake Watershed District
to determine if they are interested in petitioning for
withdrawal from the Prior Lake-Spring Lake Watershed District
as provided under M. S . 112 . 85 .
JKA/jms
4 P49 3 ��." '� `� "f
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STATE OF MINNESOTA
WATER RESOURCES BOARDe R l9A3
612) 296-2840
555 Wabasha Street APE.e.
Room 206
St. Paul, Minnesota
55102
April 12, 1983
PLEASE BRING THIS LETTER TO THE ATTENTION OF
THE GOVERNING BODY OF YOUR CITY, TOWN, OR COUNTY
TO: Local Governmental Units Having.Territory
Within the Prior Lake-Spring Lake
Watershed District
Re: Restructuring of
Metropolitan Watershed
District Boards of Managers
Dear Mayor or Board Chairman: °
Chapter 509, Laws of 1982, the Metropolitan Surface Water Management Act (Act) ,
amended the Watershed Act - Minnesota Statutes Chapter 112 - by changing both the
procedure for selecting metropolitan watershed district managers and the maximum
size of metropolitan watershed district boards of managers.
Section 14 of the Act added a new Subdivision 7 to Minnesota Statutes Section
112.37. This new subdivision allows up to nine managers on a metropolitan watershed
district. It also states that the initial managers of new metropolitan watershed districts
shall be selected from a list of nominees submitted by cities and towns having territory
in the district, if at least three nominees are submitted for each position to be filled.
Section 15 of the Act amended Minnesota Statutes Section 112.42, Subdivision 3,
by directing county commissioners having authority to appoint metropolitan watershed
district managers to select them from a list of persons nominated by cities and towns
having territory in the district, if the list contains at least three nominees for each
manager position and is submitted at least 60 days prior to the expiration of the term(s)
of office.
Finally, Section 16 of the Act added a new Subdivision 3a to Minnesota Statutes
Section 112.42. This new subdivision directs the Water Resources Board (Board) to
restructure the boards of managers of metropolitan watershed districts established
before the effective date of the Act to ensure compliance with the requirements of Sections
14 and 15 of the Act. It states that, "Additional managers, if any, shall be appointed by
the county designated by the Board, to terms designated by the Board, at the time of the
next regular appointment of successors to managers of the district." It further directs
the Board to ". . .request recommendations from the district and the affected local
government units."
THE WATER RESOURCES BOARD REQUESTS THE RECOMMENDATION OF THE
GOVERNING BODY OF YOUR CITY, TOWN, OR COUNTY ON WHETHER THE SIZE OF
THE BOARD OF MANAGERS SHOULD BE INCREASED, AND IF SO, THE NUMBER OF
MANAGERS PREFERRED.
The Board has also mailed a letter to the watershed district requesting their
recommendations.
The Board has encouraged each metropolitan watershed district to invite a repre-
sentative of each local governmental unit having territory in the district to a meeting to
discuss whether the size of the board of managers should be increased. If the watershed
district and affected local units reach a concensus, the Board encourages you to jointly
submit a recommendation. If a concensus is not reached, recommendations can he
submitted individually.
After receipt of local recommendations, the Board will decide whether an increase
in the size of the board of managers is in the public interest. If the Board increases the
size of a district's board of managers, it will issue an Order distributing the additional
manager positions among affected counties and designating the length of their initial terms
of office.
If you have any questions, please contact Mel Sinn at 296-2840.
MINNESOTA WATER RESOURCES BOARD
Duane R. Ekman
Chairman
f. 5 lb mr-1 �o
t• w.
.- r 0/7
STATE OF MINNESOTA 46
WATER RESOURCES BOARD , FYvP A KopEt f 3
1612) 296-2840
555 Wabasha Street
Room 206
St. Paul, Minnesota
55102
April 12, 1983
PLEASE BRING THIS LETTER TO THE ATTENTION OF
THE GOVERNING BODY OF YOUR CITY, TOWN, OR COUNTY
TO: Local Governmental Units Having Territory
Within the Lower Minnesota River
Watershed District
Re: Restructuring of
Metropolitan Watershed
District Boards of Managers
Dear Mayor or Board Chairman:
Chapter 509, Laws of 1982, the Metropolitan Surface Water Management Act (Act) ,
amended the Watershed Act - Minnesota Statutes Chapter 112 -- by changing both the
procedure for selecting metropolitan watershed district managers and the maximum
size of metropolitan watershed district boards of managers.
Section 14 of the Act added a new Subdivision 7 to Minnesota Statutes Section
112.37. This new subdivision allows up to nine managers on a metropolitan watershed
district. It also states that the initial managers of new metropolitan watershed districts
shall be selected from a list of nominees submitted by cities and towns having territory
in the district, if at least three nominees are submitted for each position to be filled.
Section 15 of the Act amended Minnesota Statutes Section 112.42, Subdivision 3,
by directing county commissioners having authority to appoint metropolitan watershed
district managers to select them from a list of persons nominated by cities and towns
• having territory in the district, if the list contains at least three nominees for each
manager position and is submitted at least 60 days prior to the expiration of the term(s)
of office.
4W®
Finally, Section 16 of the Act added a new Subdivision 3a to Minnesota Statutes ( 3�
Section 112.42. This new subdivision directs the Water Resources Board (Board) to
restructure the boards of managers of metropolitan watershed districts established
before the effective date of the Act to ensure compliance with the requirements of Sections
14 and 15 of the Act. It states that, "Additional managers, if any, shall be appointed by
the county designated by the Board, to terms designated by the Board, at the time of the
next regular appointment of successors to managers of the district." It further directs
the Board to ". . .request recommendations from the district and the affected local
government units."
THE WATER RESOURCES BOARD REQUESTS THE RECOMMENDATION OF THE
GOVERNING BODY OF YOUR CITY, TOWN , OR COUNTY ON WHETHER THE SIZE OF
THE BOARD OF MANAGERS SHOULD BE INCREASED, AND IF SO, THE NUMBER OF
MANAGERS PREFERRED.
The Board has also mailed a letter to the watershed district requesting their
recommendations.
The Board has encouraged each metropolitan watershed district to invite a repre-
sentative of each local governmental unit having territory in the district to a meeting to
discuss whether the size of the board of managers should be increased. If the watershed
district and affected local units reach a concensus, the Board encourages you to jointly
submit a recommendation. If a concensus is not reached, recommendations can be
submitted individually.
After receipt of local recommendations, the Board will decide whether an increase
in the size of the board of managers is in the public interest. If the Board increases the
size of a district's board of managers, it will issue an Order distributing the additional
manager positions among affected counties and designating the length of their initial terms
of office.
If you have any questions, please contact Mel Sinn at 296-2840.
MINNESOTA WATER RESOURCES BOARD
Duane R. Ekman
Chairman
•
-2-
OFFICE OF THE ADMINISTRATOR
SCOTT COUNTY COURT HOUSE 110
1110/111111
SHAKOPEE, MN. 55379-1382
(612)-445-7750, Ext.too
JOSEPH F. RIES
Administrator May 31, 1983
BARBARA NESS
Administrative Asst.
Mr. John K. Anderson
Shakopee City Administrator
Shakopee City Hall
129 East First Avenue
Shakopee, MN 55379
Re: Prior Lake-Spring Lake Watershed
District
Dear John:
The attached resolution draft was presented at today's session of the
county board pursuant to earlier direction but was tabled pending review and
comment by the City of Shakopee Council.
The concerns of the Commissioners centered on the noticeable absence of
any representative of the City of Shakopee at the joint meeting in Prior Lake
on May 16, 1983, for the purpose of discussing the provisions of Laws of 1982,
Chapter 509 amending the Watershed Act (M.S.112) as well as on the city' s
silence on this matter since.
Obviously the county board would prefer that the City of Shakopee join
the other jurisdictions in support of this resolution and has directed the
return of this item on the agenda for next Tuesday in the interest of expedi-
ency. I am hopeful that you can gather a consensus from the council and con-
vey the city's position on the proposed action before June 7, 1983. In this
interest, I am having this letter hand carried to your office.
I appreciate your attention to this request and will look forward to
hearing from you.
Si - :ly,
Jose* . Ries
` Adm:nis ,rator
Encl.
cc: Chairman Koniarski Coun Surveyor
Commissioner Mertz Planning Director
County Attorney Recording Secretary
File: PL-SL Watershed
District
JFR:bn
An Equal Opportunity Employer
BOARD OF COUNTY COMMISSIONERS 3
SCOTT COUNTY,MINNESOTA
Date May 25, 1983 Resolution No
Motion by Commissioner Seconded by Commissioner
RESOLUTION NO. ; CONVEYING THE JOINT RECOMMENDATIONS
OF THE PRIOR LAKE/SPRING LAKE WATERSHED DISTRICT GOVERN-
MENT JURISDICTIONS TO THE STATE OF MINNESOTA WATER RESOURCES
BOARD
WHEREAS, a letter from the Chairman of the State Water
Resources Board dated April 12, 1983, in which the provisions
of Laws of 1982, Chapter 509 amending the Watershed Act (M.S.
112) governing the new procedure for selecting metropolitan
watershed district managers and the maximum size of metropolitan
watershed district boards of managers were conveyed, was read
before and discussed at the April 26, 1983, session of the
County Board; and
WHEREAS, the County Board directed the County Administrator
to schedule a joint meeting of those government jurisdictions
falling within and affected by the Prior Lake-Spring Lake
Watershed District for the purpose of discussing the provisions
of Chapter 509; and
WHEREAS, the County Administrator arranged and published
notice dated May 4, 1983, for such a joint meeting to be held
as a part of the agenda for the Prior Lake City Council meeting
on May 16, 1983, at 8:30 O'Clock P.M. and invited elected and
staff officials representing the cities of Prior Lake and
Shakopee, the Townships of Spring Lake and Sand Creek and the
County of Scott; and
WHEREAS, at the said joint meeting of May 16, 1983, attended
by officials representing the City of Prior Lake, the Townships
of Spring Lake and Sand Creek and the County of Scott as well
as other interested parties, the provisions of Chapter 509
and both the Water Resources Board Chairman's letter dated
April 12, 1983, and the County Attorney's memorandum dated
April 27, 1983, speaking to same were discussed at great length;
and
WHEREAS, those government representatives present having
territory in the Prior Lake-Spring Lake Watershed District
reached a concensus on joint recommendations to the Minnesota
Water Resources Board favoring the retention of a five (5)
member board of managers and acknowledging the process set
out in Section 15 of the Act Amending M.S. 112.42, Subdivision
3, requiring County Commissioners having authority to appoint
Metropolitan Watershed district managers to select them from a
list of persons nominated by cities and towns having territory
in the district.
NOW THEREFORE BE IT RESOLVED that the Board of Commis-
sioners in and for the County of Scott, Minnesota, goes on
record herewith conveying the joint recommendations of the
City of Prior Lake, the Townships of Spring Lake and Sand
Creek, and the County of Scott to the Minnesota Water Resources
Board for the retention of a five (5) member board of managers
for the Prior Lake-Spring Lake Watershed District.
BE IT FURTHER RESOLVED, that this resolution be directed
with dispatch to the Chairman of the Minnesota Water Resources
Board by the County Administrator and that copies of same be
forwarded to the local units of government named above.
MEMO TO: Mayor and City Council
FROM: John Z. Anderson, City Administrator
RE: Dedication of the Road Way East of Viking Steel
as a Public Highway
DATE: May 27 , 1983
Introduction
City Council , at its regular February 16 , 1982 meeting, considered
the attached staff report regarding the problem of providing access
to the Dressen Oil property which the City sold to Dressen Oil .
Council directed staff to pursue alternative 3 or 5 in that report .
Following that directive there were a number of meetings held with
Ray Peterson, Earl Dressen, Lou VanHout and myself . These meetings
uncovered no common ground for a solution to the problem( s ) and I
did not actively look for a solution until recently.
Recent Discussions : New Alternatives
Recent discussions with Ray Peterson regarding the problems involved
in establishing proper access to the Dressen Oil property lead to
the discovery of an even more critical problem. The City and Ray
Peterson both have a liability exposure that goes far beyond the
norm for a typical City street and a typical abutting property
owner. If Ray Peterson is using his property to store pipe and
a vehicle wonders off the traveled roadway and plows into the
pipe , who is negligent? Mr. Peterson or the City. Clearly, both
parties would be drawn into a law suit and the Court would make
a determination as to which party was negligent .
Neither the property owner, Mr. Peterson, or the City staff members
I have talked to believe that we should continue with the status
quo given the potential liability exposure. Mr. Peterson has
suggested that he close the road and staff agrees . This alternative,
alternative No. 6 , does not address Earl Dressen' s access problem.
However, it will allow Mr. Peterson full use of the property that
has been used for roadway and that he has paid taxes on.
I have reviewed this alternative with the City Attorney and with
Lee Hennen of Capesius Agency. They both believe that closing the
road is a logical way to resolve the dual exposure that both
parties have to law suits . The City Attorney has suggested that
both ends of the road be closed and properly signed since the
road has been used as a public street for so many years . Such
a closure would allow Dressen Oil and Viking Steel access from
the north but vehicles could not travel farther south that their
driveway entrances .
Recommendation
I have discussed alternative No. 6 with Earl Dressen and Lou VanHout
in addition to the people mentioned above . Again, it does not
solve Mr. Dressen ' s problem of access which was the request that
initiated this investigation 18 months ago. Council can review
Dedication of the Road Way East of Viking Steel
as a Public Highway / 3i
Page Two
May 27 , 1983
alternatives 1 through 5 in the staff memo attached. However, it is
my recommendation that the City pursue alternative No. 6 .
Action Requested
Direct staff co cooperate with Mr. Ray Peterson to properly close
the roadway east of Viking Steel to public access , and to sign the
road so that the traveling public knows that it is officially
closed .
JKA/jms
MEMO TO: Mayor and City Council I >
FROM: John K. Anderson, City Administrator LI
RE: Dedication of the Roadway East of Viking Steel as a
Public Highway
DATE : February 12 , 1982
Introduction
City Council , at its December 15 , 1982 meeting, considered the above
subject as it related to providing access to the Dressen Oil property
which the City sold to Dressen Oil . Council tabled the item and
directed staff to explore a more complete solution since the simple
dedication of the north/south roadway East of Viking Steel still
left the Dressen property without access to public right-of-way.
Complicating the issue is the fact that the Shakopee Public Utili-
ties Commission ( SPUC ) has a north/south power line adjacent to the
north/south roadway on Viking Steel property. Ray Peterson of Viking
Steel would like to see both problems resolved if a solution is going
to be pursued.
Alternatives Explored
1 . Maintain the status quo.
Pros : This alternative does not require the taking of any
property from Viking Steel , it fits SPUC ' s preference
( SPUC does not own the right-of-way (R-O-W) over which
its power lines run) which is to maintain the status
quo until a future date when plans for the development
of the area are more concrete , there is no current threat
by Viking Steel to deny Dressen Oil access to their
property, and the City could wait to acquire the appro-
priate road R-O-W when the area is platted for develop-
ment .
Cons : This alternative leaves Dressen Oil ' s problem of proper
access to public R-O-W unresolved , and the problem of
roadway and utility lines on private property unresolved.
2 . Dedicate the 24 ' wide roadway East of Viking Steel as a public
highway and ask Dressen Oil to acquire the land between their
property and the roadway from Viking Steel . (The City could
acquire it as well ) .
Pros : This alternative enlarges Dressen Oil ' s property and
provides them access to public R-O-W of the size that
they apparently need for convenient loading and unload-
ing of trucks ( see map) , it does not require that the
City purchase any R-O-W, Mr. Peterson of Viking Steel
won' t consider such a sale but it allows SPUC to main-
tain the status quo.
Cons : The alternative requires Dressen Oil to finance a per-
manent solution to its access problem and requires that
Mayor and City Council
February 12 , 1982 >
Page Two ( "'
the City take property from Viking Steel for the road-
way. It does not solve the problem of the SPUC power
line on Viking Steel ' s property.
3 . Dedicate the 24 ' wide roadway East of Viking Steel as a public
highway and have the City purchase a narrow 24 ' -30 ' wide strip
of land from Viking Steel for Dressen between Dressen Oil and
the roadway to create a "flag lot" that would front on public
R-O-W.
Pros : This alternative is the same as Alternative #2 above and
recognizes the fact that the City sold a land locked
piece of property and issued building permits for it .
Cons : This alternative would require more expenses for the
City, would require the taking of Viking Steel property,
would not solve the SPUC power line on Viking Steel
property, and would provide minimal access for Dressen
Oil ' s vehicles .
4. Have the City attempt to obtain a private agreement with the
railroad to provide access to Dressen Oil over their R-O-W
( see the map) .
Pros : This alternative would probably cost very little and
would be much like alternative #1 .
Cons : This alternative has the same drawbacks for Dressen Oil
as alternative /EI .
5 . Have the City trade future park dedication from land owned by
Viking Steel for the property between Dressen Oil and the
roadway.
Pros : This alternative would resolve the matter to Dressen
Oil ' s satisfaction with or without the dedication of
the roadway as public highway and would have the other
benefits of Alternative #1 . This alternative was
suggested by Mr. Peterson.
Cons : The City would be purchasing the land in question with
future park dedication fees or land even though it is
called a "trade" and requires no cash outlay by the
City.
Summary and Recommendation
Earl Dressen, Dressen Oil , believes he purchased the property in
question ( i . e . the property between that which he currently owns
and the north/south roadway ) in good faith . It was checked by
lawyers who apparently only commented on the title and never
looked at the access question. Without the access his belief
is that the City could not have sold the parcel for the price it
obtained.
,.Mayor and City Council
February 12 , 1982 I
Page Three
Ray Peterson, Viking Steel , would like to see the total problem
addressed and resolved permanently.
Finally, it is probably in the City' s and SPUC' s best interest to
maintain the status , quo until development pressure requires platting
at which time the City and SPUC could probably obtain the needed
R-O-W without buying it . This might or might not solve the pro-
blem of Dressen Oil ' s land locked parcel .
The City cannot issue a building permit for land lock property
that does not front on public R-O-W, under our present subdivision
ordinance. Therefore, the Dressen Oil property is probably worth
less than when it was purchased. The question for City Council
is simply, does the City have an obligation to help resolve the
problem? If so, which alternative is the most appropriate? It must
be remembered that the City cannot condemn the property because it
will not be for a public use so this limits our alternatives .
If Council decides that the City does have an obligation to help
resolve the problem, then I recommend alternative #3 or #5 .
Action Requested
Direct staff to pursue alternative #3 or #5 .
JKA/jms
__
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MEMORANDA
TO : John K. Anderson
011
City Administrator
FROM : H. R. Spurrier
City Engineer I
SUBJECT: 1983 Pavement Preservation\.nd Rehabilitation Program
DATE : June 3, 1983
Introduction:
Engineering Department has completed a list of streets which should be incor-
porated in the 1983 Pavement Preservation and Rehabilitation Program. We have
also prepared specifications for the 1983 Program.
Background:
The major element missing is the scope of the work to be performed. There are
three different problems the 1983 Program could address:
1. Insufficient structure.
2. Pour ride and drainage.
3. Unacceptable structure.
The 1982 Pavement Program concentrated on streets that fell into the first I
and second category of the problem listed above. The third category was not
addressed because the City has no policy on major maintenance.
Major maintenance is maintenance that exceeds ordinary limits; that is simply
double-talk for meaning that besides the surface, the sub-grade material must
be altered in order to correct the problem. Usually, a large amount of this
correction work is necessary.
I have attached three drawings; one shows the streets that require additional
structure or an overlay because of the poor ride and/or poor drainage. The
second map shows the roads that have unacceptable structural elements.
The City has not established policy for assessing cost for major maintenance
and the City has not adopted design criteria for drainage, therefore, streets
affected by these two policies should be removed from the list of potential
overlay projects. Also removed from the list are the streets affected by
sanitary sewer reconstruction to serve the Women' s Correctional Facility.
1 367
John K. Anderson June 3, 1983
1983 Pavement Program Page -2-
After all of those streets are cut from the 1983 Program, the City would be
left with the streets shown in Map 3. Those streets are so disperse that it
is unlikely the City would receive any acceptable bids for the overlay work.
Therefore, it is recommended that a decision on the 1983 Pavement Program be
postponed until final recommendations are received for the drainage criteria,
June 21st and at that time, staff will present recommendation for major
maintenance to handle problems already discussed in Eaglewood and other sub-
divisions in the City.
Action Requested:
Defer action on the 1983 Pavement Preservation and Rehabilitation Program until
June 21, 1983.
HRS/jvm
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MEMO TO: John K. Anderson, City Administrator
FROM: Joseph P. Ries , Fire Chief
RE: Capital Equipment Over Cost
DATE: May 31 , 1983
Introduction and Background
Due to the fact that budget was turned in before I took office ,
there are a few items that were under estimated , which turns out
to be an over run on cost of some capital equipment , such as the
target saw, high pressure washer and 4. 5 air packs . The reason
the over run on the air packs is because we will be up grading to
a better unit .
The over run is on these three individual items , and this still
will not bring our total budget for capital equipment this year
over, because we received some very good prices on our capital
equipment purchases . On these three items we received some good
quotations and believe they are in the best interest of the City
and recommend the purchase of these items .
JPR/jms
k) ( 1)
MEMO TO: John K. Anderson, City Administrator
FROM: Joseph P. Ries , Fire Chief
RE: Purchase of Air Packs
DATE: June 2 , 1983
Introduction and Background
The present air pack system allows fire personnel to enter smoke
filled buildings for rescue and fire suppression, they are suppose
to last 30 minutes in duration, but often last 15-20 minutes
because of the demand put on them by personnel from exertion.
The new 4. 5 1 hour air pack lasts approximately 45 to 50 minutes .
Thus allows personnel to stay in longer for rescue and fire
suppression. This not only saves time but allows for greater
efficiency since personnel doesn' t have to change bottles as
often.
The 4. 5 air pack has been proven as a better air pack in hazardous
areas , such as chemical spills or leaks and are more compact to
allow use under hazardous material suits . They also have a direct
hook up system that allows an air hose to be attached for a .longer
duration if needed.
Three quotations were received as follows :
Mid-Central Fire Inc .
2 - 4. 5 Air Packs and 2 Spare Bottles $3 ,248 . 00
Fisco Fire Safety
2 - 4. 5 Air Packs and 2 Spare Bottles $3 ,682 .00
Elvin Safety Inc .
2 - 4. 5 Air Packs and 2 Spare Bottles $4,525 . 00
Recommendation
Move to purchase two 4 . 5 air packs and two spare bottles from
Mid-Central Fire Inc . at a total cost of $3 ,248 .00.
JPR/jms
MEMO TO: John K. Anderson, City Administrator `Z)
FROM: Joseph P. Ries , Fire Chief
RE: Purchase of High Pressure Steam Cleaner
DATE: May 17 , 1983
Introduction
To keep up with maintenance on equipment , the need arose for a high
pressure steam cleaner. The unit is portable and the burner is oil
fired and the pump is 120 volts . The unit is adjustable and can be
used as a steam cleaner or high pressure washer.
Background
Fire department maintenance personnel , to keep the equipment clean
and to remove oil and grease build-up in engine compartment , and on
our generators and small engines , need the steam cleaner. The steam
cleaner being portable can also be used to thaw out frozen hose lines
in the winter. The high pressure washer can be adjusted up to 1000
pounds of pressure , for use in washing trucks and other equipment .
This unit can also be hooked up to our hose washer to maintain hot
water and pressure to clean the hose better, which will result in
longer life of the hose.
Alternatives
1 . Buy high pressure steam cleaner for $2 , 153 .00 from Hotsy Equip-
ment Company.
2 . Continue to use degreaser and garden hose and do half a job.
Recommendation
Buy high pressure steam cleaner from Hotsy Equipment Company for
$2 ,153 .00.
JPR/jms
MEMO TO: John K. Anderson, City Administrator I C3)
FROM: Joseph P. Ries , Fire Chief
RE: Purchase of Power Saw
DATE: May 20 , 1983
Introduction & Background
The Fire Department currently uses a power saw which is 10 years
old and went through very hard use . The power saw is used at
structure fires to cut holes in the roof to ventilate the smoke
and hot gases out . The present saw has a 5 . 0 cubic inch gasoline
engine and the new one would have a 6 . 0 cubic inch engine to
increase the power to ease the job of cutting through layers of
roofing and eliminate engine kill . Both saws use a standard 12"
blade and the blades are interchangeable . The saw also comes
with a masonry blade to gain entry into walls of block or concrete
buildings , and a metal blade for use in cutting metal as in .auto
rescues .
The present saw would be kept and used as a standby unit on a
second pumper in case we would have two structure fires at once ,
and some calls require a need for two saws on the job. If the
present saw gives out we were advised that a majority of parts
could be used on the new saw if needed.
Alternatives
1 . Buy Model 60/12 Target power saw for $820.00 from Minneapolis
Equipment Company.
2 . Make do with what we have .
Recommendation & Action Requested
Buy Model 60/12 Target power saw for $820 .00.
JPR/jms
c7
MEMO TO: John K. Anderson, City Administrator
FROM:
RE: Travel/Subsistence 1 `rcrs men-t G
DATE: tP ( 2-\‘'F)--S
Introduction
The staff member listed below is requesting Council approval for AIV A c-
of travel/subsistence expenses. '-Pc, @>'c ( h)C_1/43k .\ t3Eg
Background
Staff frequently has to use their own funds to pay for conference
or travel expenses. The process for Council to approvec-e-Imb-ftr-s-ement 1001 -k=
requests within the regular bill cycle can entail a wait of up to
five weeks before the employee receives the money. In order to alleviate
a possible hardship on the employee by expediting compensation for expenses
incurred on City business, this request is forwarded out of the normal bill
cycle. The employee and expenses are:
Name: � . L -�`C�_
Amount • (DE) C Tu
• Purpose: \ci87S I�,\}�1 C ' P�1L- ScA` ttJC�Cr£�M�C'C T I�
ti\i4DDEN)S ) 1 Wki\
Alternatives
1 . Approve payment
2. Defer to normal hill cycle
3. Deny all or part of request
Recommendation
Alternative ##1.
Action
Move to approve payment to ,R SQC\-' \6?---, in the amount
of $ 10,OO for travel/subsistence . A1,0A J(.__
oiEsot '3
Dt ° Minnesota Department of Transportation
.--i. 4
QOAZ. Transportation Building, St. Paul, MN 55155
1,i, 5
of TF0,
• May 10, 1983 Phone 612-296-9872
//<:7.. ..117 .,_
Henry R. Spurrier //"" r-, �,
Shakopee City Engineer ! �` '.
129 East First Avenue t . :_ .\'.`il3 ,,t 11/4
Shakopee, Minnesota 55379 .._ 4 .,�.' \ 1'~
e'4 �r��� •
' t7j
In reply refer to: 8100
V.1983 Municipal Screening Committer; Meeting f/'. _
X61 ` 111.P
Dear Mr. Spurrier:
The annual spring meeting of the Municipal Screening Committee has been sched-
uled for Wednesday and Thursday, June 8 and 9, 1983 at Madden's Resort, north .
of Brainerd, Minnesota.
The committee will have lunch at 12:00 noon, and the meeting will begin at 1 :00
P.M. on Wednesday to review the "1983 Municipal Screening Committee Data". Among
the subjects the committee will discuss are the unit prices to be used in the ,
determination of the 1984 Apportionment. Also, the agenda will include thG
activities and reports from three appointed subcommittees.
Several representatives have expressed a desire to review the report at the dis-.
trict level prior to the Screening Committee meeting. Should you want a repre-
sentative from this ottrce to attend, please contact George Quickstad at 296-1662
to make arrangements.
As a representative of this committee it is imperative that you attend this meet-
ing or contact this office and your alternate representative immediately.
Reservations have been made tor all the committee members and others in attend-
ence, but should you have other plans, please contact mo as soon as possible.
The accommodations aro for the American Plan at $60.00 per person, double occu-
pancy (See the attached rooming list) . This includes lunch and dinner on Wednes-
dc•ti and breakfast on Thursday.
All necessary expenses incurred in connection with this meting will be reimbursed
from the Administrative Fund in the Municipal State Aid Account. Expense Account
Forms are enclosed. When a city owned vehicle is used in connection with this
meeting, reimbursement for fuel only will be allowed.
Sinc rel , i''. i . !_e4
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.7ohcrr 1.1. Fay, Direct r
Office of :tate Aid
Enclosures: Rooming List
1983 Municipal `rr ning Committee
Data
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• Expense Account o ns
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MEMO TO: Mayor and City Council
FROM: Judith S . Cox, City Clerk
RE: City Code
DATE: June 2 , 1983
The City Administrator, City Attorney and City Clerk recently met
with the codifiers for the annual revision conference for the
purpose of reviewing the city code provisions affected by interim
court decisions and legislative enactments . Recommended amendments
will be presented to the Council for consideration in ordinance
form in the near future .
Council will want to give careful consideration to these ordinances
as it does with all ordinances . After the ordinances are adopted
the codifiers will prepare revision pages for insertion in our
code book, as they do quarterly.
This is the process we have been following since the original codi-
fication, if it does not meet with Council expectations , please
advise staff.
JSC/jms
; •*
,� C� of Shako eeE`�� POLICE DEPARTMENT t r
�;� �,NNESpr, ° �
��� 'i� f 476 South Gorman Street ti
�� ` !L SHAKOPEE, MINNESOTA 55379Agli'
• aU � 441,KOC
'4!' E Tel. 445-6666 11 ;°_ fl
\,' 55379 ji ,,r
TO: Mayor, Council Members
FROM: Tom Brownell, Chief of Police
SUBJECT: Training Reimbursement Money
DATE: May 18 , 1983
INTRODUCTION
The State of Minnesota by legislation has been collecting money
from a ten percent surcharge on all moving traffic offenses to
be used as a reimbursement to offset the cost of law enforcement
training.
BACKGROUND
The monies will be distributed to local units of government
after July 1 , 1983, on a per officer basis. The State
requires the signature of the Chief Law Enforcement Officer
and one other city official designated by council resolution.
RECOMMENDATION
Designate the Finance Director by resolution as the second
person authorized to sign application form for training
reimbursement funds.
ACTION REQUESTED
Offer Resolution NO. 2140 , A Resolution Authorizing the Finance
Director to Execute an Application for Reimbursement of Costs
for Police Officer Continuing Education, and move its adoption.
go esezve 7'o zotect
RESOLUTION NO. 2140
A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR TO EXECUTE AN
APPLICATION FOR REIMBURSEMENT OF COSTS FOR POLICE OFFICER
CONTINUING EDUCATION
BE IT RESOLVED by the City Council of the City of Shakopee,
Minnesota, that Gregg Voxland , Finance Director for the City of
Shakopee be and hereby is directed and authorized to sign the
application form for a reimbursement to offset the cost of pro-
viding continuing education to peace officers , said application
form to be submitted to the Minnesota Board of Peace Officer
Standards and Training.
Adopted in session of the City Council of the
City of Shakopee , Minnesota , held this day of
1983.
Mayor or—The City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 19$3.
City Attorney
)/ j)
MEMORANDA
TO : John K. Anderson
City Administrator `
P
FROM : H. R. Spurrier t �� - ITO
City Engineer
SUBJECT: 16th Avenue and 90th Street\Roddway Improvements
Public Improvement Project No:--1982-6
DATE : June 3, 1983
Introduction:
Attached is Resolution No. 2141, a resolution adopting the assessments for
the above referenced project. The term and interst rate have been left blank.
Background:
Staff has contacted financial advisor, Robert Pulscher, regarding the most
prudent rate to use for interest on the assessment. Mr. Pulscher recommended
a rate of 10 percent if the term of the assessment was 10 years, and a rate
of 10.5 percent if the term was 15 years. Mr. Pulscher recommended a maximum
term of 15 years. The amount includes a 1.5 percent addition for administrative
costs.
The advantage of 15 year term is diminished by the increase in percentage rate
due to the higher interest required for a longer term bond. The actual
difference is only $10 per month, because of the higher interest rate. Therefore,
it is recommended that the assessment be levied over a 10 year term at 10.00
percent.
The first payment to the contractor will not be made until July 22, 1983.
Therefore, it is recommended that to the first installment shall be added
interest on the entire assessment from August 1, 1983 to December 31, 1983 and
then to each subsequent installment when due, shall be added the interest for one
year on all unpaid installments.
Action Requested:
Adopted Resolution No. 2141, A Resolution Adopting Assessments For The 1982-6
Public Improvement Program, 16th Avenue and 90th Street Roadway Improvements,
with the recommended term, interest rate and starting date for interest.
HRS/jvm
Attachment
RESOLUTION NO. 2141
A Resolution Adopting Assessments
1982-6 Public Improvement Program
16th Avenue and 90th Street Roadway Improvements
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council of the City of Shakopee met and heard and passed upon all objections
to the proposed assessments of:
16th Avenue and 90th Street East of County Road 83
in Section 13, Township 115, Range 22, Scott County,
Minnesota by Roadway Improvements
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHIKOPEE,
MINNESOTA:
1. That such proposed assessment, together with any amendments thereof,
a copy of which is attached hereto and made a part hereof, is hereby accepted
and shall constitute the special assessment against the lands named herein and
each tract therein included is hereby found to be benefitted by the proposed
improvements in the amount of the assessments levied against it.
2. Such assessments shall be payable in equal annual installments extending
over a period of years, the first installment to be payable on or
before the first Monday in January, 1984 and shall bear interest at the rate
of . percent per annum from . To the first installment
shall be added the interest on the entire assessment from
until December 31 , 1984 and to each subsequent installment when due shall be
added the interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
(3y -
assessment is pais ` , — fi -Qf-ttrt�resolution;
he may thereafter pay to the County Treasurer the installment and interest in
process of collection on the current tax list and he may pay the remaining
principal balance of the assessment to the City Treasurer.
( 7
Resolution NO. 2141 Page -2-
4. The Clerk shall file the assessment rolls pertaining to this
assessment in her office and shall certify annually to the County Auditor on or
before October 10th of each year the total amount of installments and interest
which are to become due in the following year on the assessment on each parcel
of land included in the assessment roll .
Adopted in session of the City Council of the City of
Shakopee, Minnesota held this day of , 1983.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
19
City Attorney
16TH AVENUE AND 90TH STREET
ROADWAY IMPROVEMENTS
Assessments
Lundgren Excavating Bid Price $ 80,510.85
10% Construction Contingency 8,051.09
25% Technical & Administrative Services 20,127.71
Total Assessable Cost $108,689.65
Assessment - Total Assessable Cost
Number of Lots
$108,689.65 = $4,347.59/Lot
25 Lots
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MEMORANDA
TO John K. Anderson
City Administrator ,..
FROM H. R. Spurrier,
City Engineer
SUBJECT: JEJ Drainage of the Former; Chicago, Milwaukee, St. Paul &
Pacific Railroad Right-of-Way
DATE : June 7 , 1983
Introduction:
Attached is a proposal from Suburban Engineering to provide surveying services
for the above-referenced project. The work is detailed in the proposal and
is proposed for an amount not to exceed $1 ,500.00.
Background:
City of Shakopee has a contract with Suburban Engineering for professional
services for 1983 and this work will be done pursuant to the provision of that
contact. The specific work is outlined in the proposal .
In a memorandum April 4, 1983 I estimated the cost of surveying Gilbertson ' s
easement to be $900.00 alone. This work includes the survey of ten additional
easements for the pipe installation along the railroad right-of-way.
It is recommended that City Council direct the proper City staff to authorize
Suburban Engineering, Inc. to proceed with the survey work required for storm
sewer easements along the former Chicago, Milwaukee, St. Paul & Pacific Rail-
road right-of-way and along the Gilbertson property.
Action Requested:
Motion to direct proper City staff to authorize Suburban Engineering, Inc. to
proceed with the survey work required to describe the Gilbertson and JEJ Storm
Sewer easements.
HRS/jvm
Attachment
Mail replies-P.O. Box 32308
UBURBAN 571-6066
NQINEERINGi 6875 Highway No. 65 N. E.
,c,
Minneapolis, Minnesota 55432 _..--
NC. /_,
ii 0-6510
c rqCivil, Municipal & Environmental Engineering 12350 River Ridge Blv89d.
Land Surveying • Land Planning • Soil Testing Burnsville, Minnesota 55337
L.JE} , dune 3,1983
,`. ;
City of Shakopee ,_', JLP,�. 6198
129 1st Ave. East ��
r
Shakopee, MN 55379 i
Attn: Mr. Bo Sprurier ' /
Re: Gilbertson & JEJ Storm Sewer Easements
Dear Bo:
We propose to furnish to you the following services and items relating to the
formation of storm sewer easements as referenced above for a fee not to
exceed $1 ,500.00.
1 . Field determine and tie together the Milwaukee R.R. R/W as
surveyed by the County Surveyor and the R/W as platted in
JEJ Addition.
2. Provide computations and alignment work necessary to extend
storm sewer easement from JEJ addition to the north and west
in the abandoned R.R. right of way from Lots 7 & 8 , Block 5
JEJ Addition.
3. Determine in the field with D.E. Gilbertson/ satisfactory
alignment for the storm sewer extension from JEJ to the north
through his property and survey accordingly.
4. Prepare easement descriptions as needed for items 2 & 3 above as directed
by your office.
5. Field stake on 20 foot offsets for referencing the easements described
in item 4 above. ,
It is anticipated that this work will proceed and be completed during 1983
and we are prepared to begin work upon notification to proceed.
Thank you for your consideration of this proposal and I look forward to work
with you on this project.
Respectful1
Gary R. {arris, R.L.S.
SUBURBAN ENGINEERING, INC.
Robert Minder,Reg.Eng. Wm.E.Price,Reg.Eng. H. William Rogers,Reg.Surv. Gory R.Harris,Reg.Suru. Peter J.Molinaro,Reg.Eng.
Wm.E.Jensen,Reg.Eng. William J.Brezinsky,Reg.Eng. Robert Sikich,Reg.Suru. Bruce A.Paterson,Reg.Eng. Daniel P.Johnson,Reg.Eng.