HomeMy WebLinkAbout05/24/1983 MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-Agenda Informational Items
DATE: May 19 , 1983
1 . Update on legislation we have been following in St . Paul .
The Senate has included a $15 ,000 ,000 bonding bill in its
omnibus tax bill for the women' s prison in Shakopee and
there is a realistic possibility that it will pass accord-
ing to Senator Schmitz . The Senate and House conference
committees are hammering out a transit proposal . According
the Senator Schmitz , who sits on the conference committee ,
there is a good opportunity for Shakopee to save some tax
dollars and/or still be eligible for opt-out . Senator Bob
Schmitz and Jerry Seck, our Loser' s Group Lobbyist , both
believe that the best we can hope for on local government
aid is the DFL House Proposal . This would mean approximately
$42 ,000 in local government aid cuts to Shakopee in 1984.
On Tuesday night I should be able to make a report on the
final status of these three key hills .
2 . The report John Leroux handed me at the May 17 , 1983 meeting
regarding recommendations for dealing with adverse impacts
of solid waste disposal facilities relates only to solid
waste (garbage) landfills . There are no such sites proposed
for Shakopee so we do not need to make any recommendations
to the Met Council on this item.
3. Attached is the City Administrator ' s annual evaluation form.
Please complete the forms and bring them to the Council
meeting Tuesday, May 24. I will collect them and tabulate
them as I did last year for discussion at a future meeting.
The forms are identical to the ones used in 1982 , but if
you do have questions please feel free to contact me at
work or at home .
4. Attached is a copy of the memo Judy included in the May 17 ,
1983 meeting that was deleted. She has indicated on the
bottom of the memo why the memo was deleted.
5 . Attached is a letter from George Muenchow outlining the
reason for delays in the completion of the Lions Park
fitness course .
6 . Attached is the Annual Financial Disclosure Report for the
Housing and Redevelopment Authority for our three tax
increment projects .
7 . Attached is a copy of the letter I sent to Mary Smith regarding
Council ' s directions given Ms . Smith at the May 17 , 1983 meeting.
I am enclosing a copy of the letter so that you can let me
know if I failed to list any of the key considerations and/or
requirements Council imposed that evening.
Non-Agenda Informational Items
Page Two
May 19 , 1983
8 . Attached are the minutes of the May 9 , 1983 Cable Communications
Advisory Commission meeting.
9 . Attached is the agenda for the May 23 , 1983 meeting of the
Cable Communications Advisory Commission. Please note that
you are invited and encouraged to attend the 7 : 00 p.m. tour
of the headend facility. Those attending will have to leave
at about 7 : 25 p.m. to attend the joint school district/City
meeting on Community Services which begins at 7 : 30 p.m. at
Central Middle School . Jeanne Andre said that Mary Smith
is scheduling a formal "opening" tour at some undefined
time in the future if you cannot make the Monday night tour.
10. Attached is an excerpt from a newsletter that Don Steger
receives . Please play careful attention to the last four
paragraphs on page 3 . I believe that the Rouse Company
is the preimminent central city redeveloper in the United
States today, and Shakopee ' s city government appears to
be on course according to the Rouse Company' s list of key
ingredients for successful downtown redevelopments .
JKA/jms
CITY ADMINISTRATOR' S ANNUAL EVALUATION
Part I KNOWLEDGE, SKILL & UNDERSTANDING EVALUATION
The purpose of this evaluation is to allow Councilmembers the
opportunity to constructively criticize the level of knowledge ,
skill and understanding that I have exhibited as City Administrator
during the past year. Please indicate with a 1-5 what you perceive
my knowledge or skill level to be . New Councilmembers can use N/A
if they don' t know yet . The rating procedure uses a range from 5
very good to 1 unsatisfactory , with 3 the mid point , being an ade-
quate rating.
INTERGOVERNMENTAL RATING
1 . An understanding of the types of metropolitan, state
and federal policies impacting upon the City.
2 . Skill in developing cooperative relationships with
other jurisdications .
3 . An understanding of the responsibilities and conse-
quences of participation in interlocal relations .
ECONOMIC DEVELOPMENT
4. An understanding of the issues involved in the
management of growth ( i . e . planning, zoning
and subdivision regulations ) .
5 . An understanding of the programs available for
economic development .
6 . Skill in cooperating with the private sector to
foster a partnership for public/private
ventures .
GOAL AND POLICY SETTING
7 . An understanding of the techniques used to assess
community needs .
8. An understanding of the political issues in identifying
and setting goals to solve City problems .
9 . Skill in defining goals and policies in a form that
they can be accomplished.
10. Skill in tying specific goals and policies to the
budgeting process .
PROGRAM CONTROL/EVALUATION
11 . Skill in evaluating prior programs to aid in the
development of new ones .
12 . An understanding of the consequences of alternative
methods of program implementation (e .g. direct
delivery, contracting, tax incentives , etc . ) .
13 . Skill in anticipating the impact of a program on
citizens before it is implemented.
14. Skill in establishing controls in order to
monitor programs once implemented.
BASIC SERVICES
15 . An understanding of the delivery of basic services
(e .g. police , fire , public works , planning, etc . ) .
16 . An awareness of new trends in the provision of
basic local government services .
17 . An understanding of how to improve departmental
operating methods .
18 . An understanding of how to improve coordination
between departments/programs ( identifying and
analyzing duplicative efforts ) .
19 . An understanding of how to measure productivity
improvements in departmental operations .
EMPLOYEE AND LABOR RELATIONS
20 . An understanding of the processes of recruitment ,
selection, promotion and dismissal of personnel .
21 . An understanding of wage , salary, and fringe benefit
administration.
22 . An understanding of the law and governmental policy
in labor management relations .
23 . Skill in handling of negotiations and contract
administration.
24. Skill in the handling of grievances.
25 . Skill in developing mechanisms to insure feedback
from department heads/employees .
26 . An understanding of the impact of labor negotiations
and state legislation on the budgetary and policy
making authority of the City.
27 . Skill in usingerployee performance evaluation methods.
DECISION MAKING
28 . Skill in analyzing situations ( i .e . "sizing up" the
political , organizational and staff elements needed
to deal with a problem) .
29 . Ability to make decisions when conflict exists and
cope with the stress from resulting criticism.
30 . An ability to identify information from both sides
of an issue that is needed to improve the decision
making.
BUDGETING
31 . An understanding of financial management .
32 . Skill in identification and generation of revenues .
33 . Understanding of the impact of state and federal
cuts , etc . on the City.
34. Skill in preparing and presenting the annual City
budget to Council in a manner that is useful and
understandable.
35 . Skill in long range financial planning.
COMMUNICATIONS
36 . Skills in effective verbal , written, and visual
communication.
37 . Skill in the development of effective presentation
techniques .
38 . Skill in utilizing communications techniques (cable
T.V. , radio, newspaper, etc. ) to convey governmental
issues to the community.
39 . Skill in establishing meaningful two-way communication
with the public and civic groups to involve them in
the decision-making process .
COUNCIL ADMINISTRATOR RELATIONS
40. An understanding of the responsibilities a pro-
fessional administrator has to the Council and the
citizens .
41 . Skill in presenting all sides of an issue or
° problem to Council to improve the Council ' s
decision-making process .
42 . Ability to anticipate the action/information needed
to keep the Council administrator relationship strong.
43 . Ability to follow through on Council action to insure
its implementation.
WORK HABITS
44. Ability to manage time (planning and prioritizing
of time) .
45 . Effectiveness of work completed.
46 . Appropriateness' of example set for other employees .
OTHER
47 .
48 .
49 .
50.
Part II ROLE EVALUATION
In addition to the evaluation you have just completed, I would also
like you to evaluate my performance in the role of City Administrator.
Each of you has expectations that are applied to evaluate the person
occupying the City Administrator ' s position. In other words , you have
a set of expectations about how John K. Anderson ought to behave in the
role of City Administrator of the City of Shakopee.
Please read the list once indicating with an (x) whether you agree
or disagree with the levels of policy participation for a Shakopee City
Administrator. Then, read the list a second time and indicate with an
(x) whether you feel I have performed at the level you expect.
Role Expectation Role Which You See
Role Evaluation For Shakopee C .A. John Anderson Filling
Fills Doesn' t Fill
Agree Disagree Role Role
1 . Carry out policy ( ) ( ) ( ) ( )
2. Supply information to Council ( ) ( ) ( ) ( )
3 . Anticipate and research
problems ( ) ( ) ( ) ( )
4. Propose policies or solutions ( ) ( ) ( ) ( )
5 . Management style - professional
City Administrator ( ) ( ) ( ) ( )
6 . Be a policy innovator ( ) ( ) ( ) ( )
7 . Be a policy neutral on issues
dividing the community ( ) ( ) ( ) ( )
8 . Be a policy advocate - support
City policies vocally ( ) ( ) ( ) ( )
9. Be a political leader-work
thru community leaders to
achieve policy goals ( ) ( ) ( ) ( )
10. Be a political recruiter for
Boards and Commissions ( ) ( ) ( ) ( )
11 . Be a political recruiter for
Council positions ( ) ( ) ( ) ( )
12 . Be a political neutral ( ) ( ) ( ) ( )
13 . Be a "Community Leader" ( ) ( ) ( ) ( )
Role Expectation Role Which You See
For Shakopee C .A. John Anderson Filling
Fills Doesn' t Fill
Agree Disagree Role Role
14. Be a budget consultant-i .e.
consult with Council before
drafting C .A. ' s budget ( ) ( ) ( ) ( )
15 . Be a Council meeting facili-
tator , i .e . help move meetings
along ( ) ( ) ( ) ( )
In an effort to summarize your responses above , please check (x)
only one of the four policy orientations below in the column headed
Shakopee City Admin. to indicate what you want for Shakopee , and one
check in the column headed J.K.A. for how you see me.
Shakopee
City Admin. J .K.A.
1 . ( ) ( ) Political Leader: Acts as an advocate of policy
and as a political leader , takes visible positions
as an idea man, agent of change with an emphasis
on programs .
2 . ( ) ( ) Political Executive: More pragmatic and less of
a political leader but is involved in political
issues , innovator, leader , problem solver but
lets Council lead on major policies .
3 . ( ) ( ) Administrative Director: Reluctant to be a policy
innovator and open leader, stress the constraints
rather than the problems .
4. ( ) ( ) Administrative Technicians : The policy role is
defined narrowly to a classic policy - administrative
split .
1/
MEMO TO : John K. Anderson, City Administrator
FROM: Judith S . Cox, Clerk
RE : Application for Gambling (Raffle) License
St. Francis Regional Medical Center
DATE : May 13 , 1983
Introduction:
The St. Francis Regional Medical Center is planning a community
fund raising activity at Murphy' s Landing in September and in
conjunction with the activities they would like to hold a Baffle and
thus are applying for a gambling license.
Ms. Marty Jones from St. Francis will be at the meeting on
May 17th to answer any questions that Council may have .
Alternatives:
a] Approve license
b] Deny license
c] Table application
Recommended Action:
Approve the application and grant a gambling license to St. Francis
Regional Medical Center, at Murphy' s Landing for September 10, 1983 .
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129 Levee Drive
Shakopee, Minnesota 55379
Phone 445-2742
Community Education • Parks • Recreation • Adult Education
May 18, 1983
Mr. John K. Anderson, City Adminstrator
City Of Shakopee
129 E. 1st Avenue
Shakopee, Minn. 55379
Dear John;
This is to inform you that the Wells Fargo Bank Gamefield Fitness Course which is
to be installed along the trail at Lions Park has been delayed primarily because of
unfavorable weather conditions these past couple of months. As you know, these
stations were to be installed by the Park Maintenance crew in between their regular
duties during the early spring.
The original plans were to dedicate this facility on Saturday, June 4. This, of
course, has to be cancelled. Since the crew is in the midst of their busiest time
of the year, I would imagine the installation to be completed by the end of July.
When we get a better feel for the completion date we will again make plans for the
dedication of this facility.
Sincerely,
G.F. M enchow, Director
Shakopee Community Services
GFM:kml
c.c. Connie Schmid, President;Lions Club
Martha D. Jones, Dir. of Development:
St. Francis Regional Medical Center
A COOPERATIVE EFFORT OF THE CITY OF SHAKOPEE AND SCHOOL DISTRICT 720 SINCE 1954
tCJ
ANNUAL FINANCIAL DISCLOSURE REPORT
HOUSING AND REDEVELOPMENT AUTHORITY
SHAKOPEE, MINNESOTA
FOR THE YEAR ENDED DECEMBER 31 , 1982
The following information is submitted pursuant to MSA 273.4, Subd. 5.
There are three projects in effect, the K Mart Distribution Center, the Senior
Citizen Hirise and the Downtown Redevelopment Project.
K Mart Hirise Downtown
1 . Revenue
-Interest Income $ $ 2,046 $
-Tax Increment Received 805,483 74,677
2. Expenditures
-Debt Service $235,696 $ 12,112 $
-Downtown Redevelopment
3. K Mart: K Mart Corporation has guaranteed up tp 25% of debt services
requirements for the bonds if the increment falls short. In addition
there is a debt service reserve of $681,888 with the Trustee.
Hirise: The Hirise bonds are backed by the City of Shakopee's full
faith and credit .
4. Original Assessed Value $123,927 $ 4,934 $379,555
5. Captured Assessed Value 7,056,014 $686,388 $ 93,324
6. Captured Assessed Value
shared with other taxing
districts. NONE NONE NONE
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CITY OF SHAKOPEE '01
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INCORPORATED 1870 it !``
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 11, ,=�t} •
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' May 18 , 1983 t`''
Ms . Mary Smith
Zylstra-United
PO Box 146
Chaska , MN 55318
Re : Council Action May 17 , 1983
Dear Ms . Smith:
The Shakopee City Council , at its regular May 17 , 1983 meet-
ing, took no formal action to institute penalties as outlined in
the cable ordinance as a result of the delays in installation of
the addressable computer/converter problem. Council ' s action was
based on your report that installation had started on Wednesday,
May 11 , 1983 and was proceeding at a rate of approximately 25
hookups per day. The City Council specifically requested that
you provide Jeanne Andre with a weekly tabulation of the number
of connections made each week by the following Monday at 4: 30 p.m.
City Council took no formal action regarding studio facilities
and staff based upon your report that staff had been hired as of
May 15th, and that your efforts to locate a studio had been narrowed
to two primary locations in and adjacent to the central business
district . Council did make the interpretation that the old
Pearson Florist building would be an acceptable location along
with the building adjacent to City Hall . It is City Council ' s
expectation that at a minimum you will have a lease executed
by its June 7 , 1983 meeting. If that lease is not executed
Council will again consider the possibility of invoking penal-
ties as provided in the cable ordinance .
It was my impression that City Council was relatively satis-
fied with the progress Zylstra-United is making in establishing
an office , a studio , hiring staff and in connecting homes to
provide service. To insure that we keep the relationship between
Zylstra-United and the City on track, please don' t forget to
follow up with the weekly update on the number of connections ,
the monthly report that you are now submitting to the Cable
Commission and with "same day" notice on problems that may be
of importance to City staff and City Council .
The Heart of Progress Valley
An Equal Opportunity Employer
•
Ms . Mary Smith
May 18 , 1983
Page Two
If you have any quetions regarding Council ' s actions please
do not hesitate to contact me .
Sincerely,,
John K. Anderson
City Administrator
JKA/jms
cc : Jeanne Andre
P. S . Please plan to provide us with a written report by Friday,
May 20 , 1983 regarding your decision on whether to proceed
with the WCCO color radar service or the shared Kavoras
system with Chaska.
PROCH,H;DINGS OF THE SHAKOPEE CABLE COMMUNICATIONS
ADVISORY COMMISSION
ADJ. ORGANIZATIONAL MEETING SHAKOF E, MINNESOTA MAY 9, 1983
Vice-Chrm. Abeln called the meeting to order at 7:40 P.M. in the Council Chambers
at City Hall with members Harrison, Williams and Davis present. Also present was
Jeanne Andre, Admin. Ass't. Chrm. Anderson was making a presentation to his parish
regarding local access through cable communications, and arrived later.
The Admin. Ass't. passed out some communications she had received and some dis-
cussion took place, with various members indicating their desire to receive copies
of some of the communications.
Williams/Harrison moved to approve the minutes of April 18, 1983 as kept. Motion
carried unanimously.
Discussion ensued regarding the submission of Variance No. 2 by Zylstra-United (ZU),
which is a request to provide an alternative color radar system in cooperation with
the Chaska cable system.
The Admin. Ass't stated that with alternative system, Shakopee would still have
stand-alone capacity for emergency over-ride. She stated the Carver County Civil
Defense Director has suggested putting the emergency over-ride on the color radar
service, rather than the government access station. That suggestion has not been
acted upon. She added that WCCO is in the process of revising their system. More
discussion followed.
Harrison/Davis moved to recommend to City Council to approve Variance No. 2, re-
questing to provide the Kavoras color radar service instead of the Arvid service
listed in the ZU proposal, and allow the service to be installed to serve both
the Chaska and Shakopee cable systems, with equipment to be located in Chaska
connected via the institutional interconnect to Shakopee. Discussion followed.
Williams/Harrison moved to amend the motion to add the recommendation that future
shared activities be focused in Shakopee.
The Admin. Ass't stated that the systems in Chaska. and Shakopee are independent.
However, she stated at some time in the future the City Council may want to esta-
blish a Joint Powers Agreement between the two cities for cable communications if
more of the system services are interrelated.
Motion to amend carried unanimously.
Main motion as amended carried unanimously.
The Admin. Ass't asked for a sense of the commission as far as being agreeable to
trunk interconnect to the color radar system in Shakopee by other systems such as
Jordan and Prior Lake. Consensus was favorable, if such action would make the
system more cost effective.
Discussion followed regarding the FCC Waiver Petition which must be filed in order
to exceed the 3% ceiling on cable franchise fees established by the FCC. The City
Admin. Ass't further explained the tables and projected 5 yr. and 10 yr. budgets
contained in her memo on this item.
Members concurred regarding the high priority of having staff working with the
cable issue and City Council's need to continue to allocate funds for this purpose.
Shakopee Cable Comm. Adv. Com.
May 9, 1983
Page 2
The Admin. Ass't stated the projected budget anticipates staff at 75% time at the
highest. More discussion followed.
Davis/Harrison moved to direct staff to prepare a formal waiver petition based on
the Year 5 Projected Cable Budget ($49,000) as outlined in the memo from the Admin.
Ass't, dated May 4, 1983, as Table 2. Motion carried unanimously.
The Admin. Ass't highlighted the map showing the institutional network and further
explained the drops at the various churches and schools.
Chrm. Anderson arrived at this time and took his seat, 8:49 P.M.
Chrm. Anderson gave a review of Chaska Access Corporation meeting he attended on
April 21, 1983. He said their Access Board was formed by the City to oversee the
public access function and to handle funds granted to promote Channel 3. They
formed the corporation and then advertised for people interested in serving on the
board. He said he now believes that would be the way to go, because you just don't
know who is in the community with qualifications and interest to serve on the access
board. They are now trying to define the roles of the members of the access board.
He stated he feels the only way to get public access going in the community is to
get people interested and get a broader base to help the access coordinator. He sees
a real advantage to having an access board.
The Admin. Ass't stated the corporation can be formed immediately, but it takes
quite a while to get the non-profit status.
Discussion took place in trying to set time lines for various activities as follows:
Recommendation to City Council re : FCC Waiver - May 17
beview of Waiver Petition by Commission - June 27
Council Council consideration of Waiver Petition - July 8
Formulation of Commission position on Community Access Corp. - June 13
Public Comment for Access Board - July meeting
The Admin. Ass't would get copies of other Community Access Corporations such as
NFLCP, Anoka, and Chaska.
Harrison/Abeln moved to have the December meeting of this Advisory Commission held
on December 27, 1983. Discussion followed. Motion failed with Davis the only one
in favor.
Harrison/Abeln moved to set the December meeting on December 19, 1983. Motion
carried with Davis and Abeln opposed.
Mary Smith, Regional Manager for ZU, was present to answer questions and update
the Commission on various issues. She explained the difference between construction
and installation in reference to time deadlines. She said the problem with the
turn on of the installation has to do with the computer, which is giving inter-
mittant signals. She explained further all that ZU, representatives of the computer,
convertor and telephone company have been doing to try to find the problem. She
stated it is her position now to recommend to the corporation to replace the com-
puter, because the rest of the system is there and ready to go. She would antici-
pate starting installation of substitute convertors that are not addressable, to
get the system turned on. Then later, when the computer problem is fixed, they
would have to go back and replace the convertors with those that are addressable,
because that is what the system is set up for.
Davis leaves at this point, 10:00 P.M.
Shakopee Cable Comm. Adv. Com.
May 9, 1983
Page 3
Discussion followed regarding deadlines and sanctions which should be levied
against ZU if installation does not take place as proposed. Discussion covered
whether or not a certain number of installations should take place by a certain
date.
Harrison/Williams moved to recommend to City Council that penalty as outlined in
the Ordinance be instituted against ZU on May 17, 1983 unless installation of the
addressable or a substitute system has begun no later than May 17, 1983.
Mary Smith stated she cannot stress enough how much ZU is losing because of this
computer problem, and it would certainly behoove them to get the addressable system
working as soon as possible.
Motion carried unanimously.
Mary Smith gave further background on her search for a studio in the downtown
area. She also stated she intends to hire a studio manager by May 15.
Abeln/Harrison moved to recommend to City Council that if ZU does not have a studio
manager hired by May 17, 1983, that penalty as outlined in the ordinance be in-
stituted. Motion carried unanimously.
Consensus of the members was that if some item comes up that needs the attention
of this Commission, and it is more than two weeks to the next meeting, a special
meeting will be called.
Mary Smith stated she intends to give monthly updates regarding marketing, number
of subscribers, etc.
Williams leaves at this point, 10:44 P.M.
The Admin. Ass't asked Mary Smith to bring samples of the teletab listing that is
done for Chaska. Ms. Smith stated she is working on an agreement with Shakopee
Valley News for publishing of the schedule for programs.
Ms. Smith expanded on the color weather radar system. She stated the newest system
developed by WCCO might be the best one to use,if she could get it sooner and it is
better. She is waiting for a contract to review. She said the initial equipment is
about the same as with Kavoras, but there are no ongoing access fees. She said she
would give a demonstration when available.
Harrison/Abeln moved to adjourn. Motion carried unanimously. Meeting adjourned
at 11:00 P.M.
Jeanne Andre
Administrative Assistant
Diane S. Beuch
Recording Secretary
11111111111111111 - - -5?
MAY 2 3 1983
May 20 , 1983 _i-,,,,,,,, ,,, ,,3t .
' ;'7,,,,PD121
• Dear Colleague:
- Adrian Herbst, Council Member from Bloomington , has
M10 M agreed to become a candidate for the Vice-President
N of the League of Minnesota Cities , 1983/84 . As you
Nt
are probably aware, the position of Vice-President
I) goes on to become President of the League of Minnes-
1) ota Cities in the subsequent year. Due to his ex-
cellent credentials for this position, I believe it
(110) 03
would be beneficial for us to endorse and aid Adrian
'~ in his effort to become Vice-President this year. A
■ i 0 copy of the letter which I sent to the League of
00 Minnesota Cities Nominating Committee expressing my
IG) feelings on the matter is attached for your informa-
l: = tion. The Nominating Committee for this year is as
0 follows :
Cli) E
Steve Perkins , Pipestone Mayor , Chairman
Jack Irving, Crystal City Manager
• Bob Filson, Mora City Manager
0 _ a) Connie Morrison , Burnsville Mayor
Pat Spence, Little Falls Mayor
Duane Knutson , Fertile Mayor
Mary Detrick, Hibbing Council Member
a) Jim Schrivel , St. Paul Council Member
0303 I hope you will join with me in encouraging the Nomin-
ating Committee to give strong consideration to Adrian ' s
® candidacy for Vice President. At your discretion , I
would be happy to speak with any of you concerning
03 this matter. It would be extremely helpful if the
Mayor or Council Members from your city would endorse
>141 .1•0
L.
0 Adrian ' s candidacy in addition to your own endorsement.
Sincerely yours ,
1.s�-
■ mi. 0
(:) 0 Karl Nollenberger
1`
0 City Manager
KN/eja
telephone:869-7521 (612)
an equal opportunity employer
IN
■ May 17 , 1983
MO M
N
NI'
mom LC)
U)
0 •a
O This letter is to solicit your support of Adrian
■ i Cl) Herbst as a candidate for Vice-President of the
OD League of Minnesota Cities (LMC) . Adrian has been
a Bloomington Council Member since 1976 , and before
= that time served as the Bloomington City Attorney
MI:::
from 1967 to 1972 . Currently, Adrian is a member
.� of the Board of the Directors of the LMC and has
0 E been an active participant in League activities .
• He served as Co-Chair of the 1982/83 Budget Committee
0 _ a) and has gained the respect of his colleagues for his
balanced and thoughtful advocacy of issues . Adrian
lim :3
has shown initiative for expressing his viewpoints
and has studied the issues so as to project an in-
a) formed image.
>03 Adrian represents the third largest city in Minnesota
0 '0
whose needs , as a suburban city, are different than
many others . While being able to articulate these
= views , he also has the ability to represent cities
03 as a whole to our legislators and congress , as he
has on the cable television issue.
>111 4
L. I would strongly encourage you to support the nomin-
ation of Adrian Herbst for Vice President of the League
Elmo Q of Minnesota Cities , 1983-84 .
■ NM CI Sincerely yours ,
(1111;) ti
a,
Karl Nollenberger
City Manager
KN/ej a
telephone: 869-7521 (612)
an equal opportunity employer
Zylstra—United Cable Television_Co.
Chaska Shakopee Northfield
123 West Third Street
P.O. Box 146
Chaska, MN 55318
May 20, 1983 (612) 448-3831
City Council
City of Shakopee
Shakopee, Minnesota 55379
and a
Cable Communications Advisory Commission
City of Shakopee
Shakopee, Minnesota 55318
RE: CABLE TELEVISION STATUS REPORT #2
Ladies and Gentlemen:
Cable installations are progressing slower than expected due to the training of new
installers, rainfall, plus the fact that two of the installers had to be called off
the individual home installations to prewire new builds. Zylstra-United has arranged
with some of the local builders to prewire new multiple dwelling units before the
sheetrock is installed. Generally Z-U is given one to two days notice. 65 homes
have been installed this week as well as four multiples with four units each. The
locations of the installation range from Adams Street on the West side of town to
Market-Street on the East side of town between Second and Tenth Avenues South.
Monday, May 23, Z-U will begin training in two more installers on the installation
of the addressable converters. Hopefully we will be able to keep four teams on
single family unit. As the teams become more proficient, they should be able to do
ten to twelve installs per team per day.
I have talked with the owners of the former Pearson Florist location. Apparently
the site is presently leased to a party for storage. It appears that I will have
to sublease the sight contingent on a long-term lease with the owners. The owners
are supposed to contact me on Saturday, May 21 to discuss the matter. I hope to
have this matter resolved by early next week. The Pearson site seems to be
satisfactory. The ceilings could be higher, but the space gennerally is accept-
able for a Public Access Studio and sales office.
Mr. William Lepley's first official day of work was Monday, May 16. He is busily
engaged in getting the community calendar organized for the alpha-numaric pages
that should start appearing on channel 3 next week. He is also preparing a letter
and Public Access Pamphlet to encourage community use of the Community Calendar
for announcements and to also encourage enrollment in the television production
workshops which will be offered on a regular basis for the general public and on
special arrangement for organizations.
The Color Weather Radar is not yet decided. I met with Bill Craig of WCCO on May 19
to discuss their service. It appears that the service would be run on the inter—
connect between Shakopee and Chaska; however, it would not be n l..—be operated from
Chaska, but from WCCO. I have the contracts which are being examined by our lawyer
and have requested price quotes from various suppliers for the receiver and antenna.
When all the information is gathered, I will have a decision on the Radar. It
appears that the price would be the same or close to that of the Kavouras Radar.
Unfortunately due to licensing problems limiting the number of headend locations.
WCCO may serve only a limited number of headends. If Z—U were to place the equip—
ment in the headends of both cities the cost would be $36,000 to $40,000 which
would be considerably higher than the originally proposed Arvin Radar at $6,000
per headend.
Restoration of the underground from last winter is still underway. Sodding of the
problem areas should be completed shortly.
Sincerely,
Mary A. S ith, Manager
CC: John Anderson
Jeanne Andre
J. W. Abbott
MEMO TO: John K. Anderson, City Administrator
FROM: Jeanne Anare , Administrative Assistant
RE: Cable Monthly Reports
DATE: May 24, 1983
At its May 23 , 1983 , meeting the Cable Commission reached an
agreement with Zylstra-United representative , Mary Smith, that
the attached format would be used by ZU in providing ongoing
monthly reports . These reports are to cover a calendar month
and be submitted to the City by the 15th of the following month.
JA/jms
MEMO TO: Cable Communications Advisory Commission - ar
FROM: Jeanne Andre , Administrative Assistant
RE: Monthly Reports from Cable Company
DATE: May 18 , 1983
•
Introduction
In various informal discussions the desire for a written monthly
report from Zylstra-United has come up. ZU is agreeable to this
concept . We should brainstorm to see what types of information we
want and discuss the report format and contents with Mary Smith
to assure that ZU can reasonably provide the requested information.
Background
To start discussion, the following list of suggested report con-
tents is provided. Some of these items might occur infrequently
and no report would indicate no change from previous situations .
Other areas would probably vary and be reported each month.
1 . Number of subscribers by level of service including pay options ,
number of sets , etc .
2 . Number of new installs and disconnects
3 . Access use including
a. hours of equipment use
b. number of persons using studio and equipment
c . number of persons certified to use equipment (at different
levels? )
d . number of workshops held
e . number of groups contacted
f. ongoing work with schools and other institutions
4. Staff changes including
a . hires and fires
b. changes in duties
c . changes in hours of operation
5 . Number of subscriber complaints by type of complaint and how
resolved
6 . Number of system interruptions and response time
7 . Acquisition, disposal or repair of equipment
8 . Addition, deletion or expansion of programming
9 . Construction planned or completed, number of miles aerial or
underground
10. Update of service area maps
Monthly Reports from Cable Company
Page Two
May 18 , 1983
11 . Update on cooperative arrangements with other cable operators or
systems
12 . Information on potential of service to adjoining townships
Commissioners should add their own ideas and consider if some of
the items listed are unnecessary or could be handled on a less than
monthly basis . Attached is a copy of the quarterly report Zylstra-
United has prepared for Chaska.
Another area for consideration is when an item should be covered as
information only, and when it would be a variance with approval needed
before a change is instituted . The Council seems to have a stricter
interpretation on this issue than staff and has requested a complete
discussion in the future. The Cable Commission should therefore
think about their position to make a recommendation to Council . A
full staff report will be prepared prior to scheduled discussion of
this topic .
Requested Action
Prepare a list of topics which should be addressed by Zylstra-United
in the proposed monthly report , and recommend the format which would
be most useful in using the report .
JA/jms
•
Si
•
April 11 , 1983
COMMUNITY ACCESS - CABLE TV 3 USE
DEC. 6,.'1982 to MARCH 31 , 1983 - 16 WEEKS TOTAL
•
PORTA-PAK 1
274 hours, 45 minutes: total •
Average: I / hours, 15 minutes per week
PORTA-PAK 2
r
13 hours: total
Average: 3/4 of an hour per week
I'OR'I A-I'AK 'I
3411, hours: LoLa1
Average: 2 hours per week
STUDIO PRODUCTION
207 hours: total
Average: 13 hours per week
EDITING - U-MAT1C (3/4)
46 hours: total
Average: 3 hours per week
EDITING - VHS (2)
60 hours: total
Average: 3 hours, 45 minutes per week
EDITING - BETA (2)
1
14 hours: total 1.
Average: 3/4 of an hour per weak
FILM CHAIN
!Yr
PI
0 hours
if 1PLAYBACK PROGRAMMING
173 hours: total
Average: 11 hours per week
h i+
_ .. ....,l TML... ..,.. - - -.. ... .. ,... ..
TENTATIVE AGENDA
Shakopee Cable Communications Advisory
Commission
City Hall Council Chambers
Regular Session May 23 , 1983
Chairman Anderson presiding
NOTE - An informal tour of the Shakopee cable system facilities will
commence at 7 :00 p.m. at the headend located NE of the inter-
section of County Roads 16 and 17
1 . Roll Call at 7 : 30 p.m. or thereafter
2 . Approval of the Minutes of May 9 , 1983
3 . Discussion of Commissioner questions on cable franchise ordinance
and proposal
4. Monthly cable report - discussion of topics and format
5 . Other business
6 . Adjourn
Jeanne Andre
Administrative Assistant
NOTE - Did anyone take home the only copy of the letter from
Congressman Frenzel? If so, please return.
to
Page 2 e&i DEVELOPMENT NEWS, Sample Issue May, 1983
month to supply additional information before getting funded. John Loehr, the act-
ing director of CDAG, expects about $10 million to be left for Round 2, for which ap-
plication information will be available in a few weeks.
While the program is modeled after UDAGs, Loehr noted one major difference: the
Massachusetts funds aren't a "pass-through" grant, but can only be used on project
components that are publicly owned, not on buildings. Loehr said that all of the or-
iginal 27 applicants had to submit "but for" statements, indicating that without the
state funding the proposed project would not be built.
Here's a brief description of the six projects:
Woburn -- A $300,000 CDAG for a water line extension is leveraging $1.6 million
from a private developer who has secured a long-term lease for some industrial develop-
ment.
Agawam -- A $200,000 CDAG for a public access road is to trigger a $500,000 com-
mitment from a businessman in the precision tool field who is serving as the catalyst
for the development of several precision tool-related firms in the area.
Fitchburg -- A $650,000 CDAG for water and sewer improvements will trigger a
$5 million office/hotel complex. The first stage is a 150-room hotel near a city in-
dustrial park, with a second stage consisting of several hundred thousand square feet
of office space.
Taunton -- A $550,000 CDAG for roadway improvements to Miles Standish Industrial
Park will induce a businessman in the building products field to make a $1.5 million
investment in an industrial development.
Lawrence -- A $588,000 CDAG for sewer relocation in a downtown industrial ex-
pansion is triggering a $2. 15 million expansion by Lincoln Foods Co. Loehr noted that
the firm is one of the community's major employers of low-income residents. This proj-
ect is also using a UDAG for the building expansion.
Lynn -- A $475,000 CDAG is part of a $1.255 million package that will provide
more "incubator" space for fledgling industrial firms. Loehr said this is the only
grant going for building improvements, in this case the J.B. Blood Building that is
owned by the local economic development agency.
Loehr feels the new program fills a gap in the state's economic and industrial
development picture, noting that UDAGs now require repayments while the Massachusetts
venture is strictly a grant.
Contact John Loehr, Acting Director, Community Development Action Grants, Mass-
achusetts Dept. of Commerce, 100 Cambridge St. , Boston MA 02202 (617) 727-7130.
TOP DEVELOPER LISTS INGREDIENTS
FOR SUCCESSFUL DOWNTOWN PROJECT
So w a : - ccessful developer of downtown projects look for before
starting such a project?
Mathias Devito, president of the Rouse Co. of Columbia, Md. , presented his com-
pany's list of ingredients -- and his personal choice as the single most important
element -- at a mee' ing on "Downtown Retail Development" in Washington in mid-April.
e&i DEVELOPMENT NEWS, Sample Issue May, 1983 Page 3
It was cosponsored by the Dept. of Housing and Urban Development and the Internation-
al Council of Shopping Centers (ICSC) .
To date, Devito noted, Rouse has opened five "central city" developments -- Fan-
euil Hall in Boston, the Gallery in Philadelphia, Harborplace in Baltimore, Grand
Avenue Mall in Milwaukee.and Santa Monica Place -- and all have been "stunning suc-
cesses. . . they have performed beyond our highest expectations." Coming later this
year are an extension of the Gallery in Philadelphia and South St. Seaport in lower
Manhattan.
Devito credits the successes to these ingredients:
-- Each city had solid political leadership, in the form of an enthusiastic
mayor and strong city agency support. "No big battles" over permits, licenses, zon-
ing restrictions, and the like, Devito said.
-- Support of the city's business leaders. He said this was particularly true
in Milwaukee (see e&i DEVELOPMENT NEWS, Nov. 8) .
-- Each city had a previous history of strong downtown retailing. "We were re-
viving something," not starting it, Devito said.
-- Each city had a history of center city redevelopment in other areas besides
retailing, such as offices, convention centers, a sports arena, parking. Of all the
types of downtown redevelopment, "retailing might be the toughest," he warned.
-- The projects are well located, either close to mass transit or having direct
access to inexpensive parking "favoring retailers." Failure to provide reasonably-
priced parking is a mistake some cities make, Devito said.
-- Each city made a large commitment of public monies, whether federal or local,
thus "sharing the risks at the beginning and the rewards at the end."
-- Each project was designed and is operated on "an intense human scale -- with
the sights, sounds and experiences of a city." Devito said you can't simply place a
suburban-type shopping center downtown. "People don't want just to shop, but to have
an experience. . . I can't quantify this for you, it's for you to measure." But there
is, he insisted, "something going on in this country concerning cities."
While all the above ingredients are needed, Devito said the "touchstone" of the
firm's downtown successes has been "the quality, the knowledge, the backing of city
government -- especially the mayor or chief executive."
Does the city "see itself as an entrepreneur itself -- or just a passive actor in
the process, serving as a guide for firms 'lucky' enough to be within its borders and
get them through the maze of ordinances and regulations? . . . The primary agent for
change must be the city government itself, for it alone has access to federal grants
and other types of help."
Devito cited as examples of strong city leadership such mayors as Kevin White in
Boston, Frank Rizzo in Philadelphia and William Schaefer in Baltimore. Though widely
different in temperament and political philosophies, they all provided the aggressive
leadership to get major projects going, Devito said.
The Rouse official observed, "This country is filled with projects of considerable
potential going nowhere. . . they need city leadership."
FE1•
1 -
Page 8 e&i DEVELOPMENT NEWS, Sample Issue May, 1983
Boston -- Construction is expected to start next month in what is billed as the
country's first high-tech park on the grounds of a major airport. And by September
1984 the first' buildings are scheduled for occupancy at the $130 million, 20-acre Mass-
achusetts Technology Center at Logan Airport.
Quick delivery time of high-tech components, parts and repairs is a key to the
center, expected to have up to 50 high-tech companies employing 1,500, according to Ma-
) comber Development Associates, the center's developer. Since the vast majority of air
freight time actually involves shipping and handling duties on the ground, the center's
' promixity to the Rte. 128 high-tech corridor around Boston and its proximity to Europe
are expected to be assets. The center will be located in a Foreign Trade Zone (see e&i
DEVELOPMENT NEWS, Feb. 14) , so as to ease import/export duties, quotas, etc.
4- 4-C
Meridian, Miss. -- With hordes of people expected to be driving south for the
4- World's Fair in New Orleans next year, this city of 46,000 located about 200 miles to
i the northeast hopes to take advantage -- several million dollars worth.
Though a bit shy on well-known attractions, Meridian is at the junction of Inter-
states 59 and 20. An estimated 700,000 fairgoers will stream by during the fair's six-
month run, according to a study commissioned for the Mississippi Dept. of Economic De-
velopment, with about 90,000 expected to get off in the Meridian area and deposit about
's
$12 million in hotel/food/gas/souvenir expenses. Even if no marketing is done, the
study forecasts $192 million will be left in the state from 1.4 million fairgoers using
Highways 10, 20, 55 and 59 through the state.
t41 But Meridian, for one, will do marketing. The Meridian World's Fair Task Force
cis working with hotel and restaurant groups to raise $20,000 for brochures and bill-
boards on both sides of the city. And the Mississippi Restaurant Association has
hired a consultant from Florida to train the waitresses and waiters in the 90 food
outlets in the Meridian area to be able to tell customers what to see and do in the
F5 -r. area.
San Francisco -- The city's Office Housing Production Program -- referred to by
its many critics as "oops" -- is stirring controversy here, and interest coast to coast.
Following guidelines that may soon be refined into an ordinance in the next few
months, the program generally requires that for every 250 square feet of office space
developed, a developer must cause 400 square feet of housing to be built or rehabili-
tated. Though complaining loudly, developers have complied to date, and the city's
Planning Dept. estimates the program has exacted $17 million from developers and helped
construct or rehabilitate about 2,100 housing units in its first year. The city ex-
pects those figures may double the second year.
By using a fairly rigid formula, San Francisco has taken one step further the
concept used by other communities -- a notable example is Santa Monica (see a&i DEVEL-
OPMENT NEWS, ,Aug. 2) -- in prodding developers to help spur housing. The program em-
ploys a formula that office use generates one employee for each 250 square feet, that
40 percent of all office employees will reside in the city, that each person requires
an average of 400 square feet of residential space, and that 1.8 working adults occupy
each residential space.
John Jacobs of the Chamber of Commerce feels the program "is self-defeating." By
adding to the already high cost of construction, he feels the program results in the
building of more select corporate headquarters, which are occupied by high-paid execu-
tives who can pay more for rent. "It just further aggravates the local housing market."
While acknowledging problems in the program's first year of operations, City Plan-
ning Director Dean Macris says that with federal housing cutbacks, "the program is the
only housing subsidy in town."
TENTATIVE AGENDA
ADJ .REG.SESSION SHAKOPEE , MINNESOTA MAY 24, 1983
Mayor Reinke presiding
1] Roll Call at 7:00 P.M.
2] Liaison Reports from Councilmembers
3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
4] Communications:
5] Reports from Staff: from May 17th agenda - bring appropriate memos
a] Purchase of Computer Equipment
b] Winter Calendar Parking Reviewal and Proposed Parking Regulations
in the Central Business District
c] _. Flexible Scheduling of Staff Working Hours
d] 83/84 Goals & Objectives - tabled May 3rd - bring 8m of May 3rd
6] Resolutions & Ordinances: from May 17th agenda - bring copies
a] Res. No. 2138, Establishing A Policy for Naming City Parks
b] Res. No. 2136, Naming Lions Park
7] Reports from Staff - new business:
a] Alley Problem in the 800 Block Btwn Scott & Atwood
b] Mdewakanton Sioux Reservation' s Request To Allow Informational.
and Directional Signing Along State Trunk Highway 101
8] Other Business :
a]
b]
c]
9] Adjourn.
John K. Anderson
City Administrator
MEMO TO: Mayor and City Council /7
FROM: John K. Anderson, City Administrator
RE: Alley Problem in the 800 Block Between Scott and Atwood
Streets
DATE: May 19 , 1983
Introduction
On May 17 , 1983 the Mayor, City Engineer, Street Superintendent and
I met with Floyd Engelen of 820 Atwood Street to discuss the problem
he has experienced with his alley. The alley is in the 800 block
between Scott and Atwood Streets , it serves only four homes and
outlets on Shakopee Avenue and Atwood. This means the alley has
a right angle turn unlike most alleys and it is this right angle
turn that is the primary cause of the problem.
Problem
Mr. Engelen' s property at 820 South Atwood is on the inside corner
of the right angle turn. This has meant that vehicles passing
through the alley and "cutting the corner" drive over his lawn.
The vehicles that appear to be doing this most frequently are
G & H' s garbage trucks . In addition to this problem, there is
very little grade to the alley and whenever the garbage truck
or other vehicles creates potholes it creates a drainage problem.
This problem frequently occurs at the right angle turn mentioned
above and along the edge of Mr. Engelen' s concrete driveway where
it abutts the alley. Other factors that aggrevate this problem
are overgrown lilac bushes on the west side of the alley and
the placement of garbage cans too near the alley by Mr. Engelen' s
neighbor to the west .
This alley serves four property owners and they are : Floyd Engelen,
Maggie and Thomas Klein on Atwood, and Maureen Adams and Art Deutsch
on Scott . Only Floyd Engelen has a garage on the alley, the other
three have attached garages facing their respectively streets .
Therefore , the alley only serves three purposes : first , as access
to Mr. Engelen' s garage , second, as access for rear yard garbage
pickup, and third as access to the back yards of the four properties
involved.
Alternatives
1 . Maintain the status quo and continue to respond to Mr. Engelen' s
periodic complaints about alley potholes and the encroachment
of the garbage truck on his property. This alternative means
relatively high maintenance demands on the City Street Depart-
ment .
2 . Discontinue alley garbage pickup. This alternative would
eliminate the vehicle most frequently encroaching on Mr.
Engelen' s property and the vehicle responsible for the
creation of the largest number of potholes in the alley.
This alternative should significantly reduce our maintenance
requirements .
Alley Problem in the 800 Block Between Scott and
Atwood Streets
Page Two
May 19 , 1983
3 . Pave the alley. This alternative would significantly reduce
our maintenance problems and would probably require that the
City obtain some additional right-of-way from Mr. Engelen
so that the appropriate curve radius could be established so
garbage trucks could negotiate the alley.
4. Vacate the alley. This alternative would eliminate City
maintenance responsibilities and require that the City obtain
an easement through the vacation process that could be
turned over to Mr. Engelen so that he could have access
to his garage from Shakopee Avenue.
Resident ' s Response
I have spoken with the four property owners involved about these
alternatives . Their responses were as follows :
Maureen Adams - Prefers alternative No. 1 , likes alley garbage
pickup, would not like to see the alley vacated and is definately
against being assessed for alley paving.
Floyd Engelen - Is against the status quo, would not object to
front yard garbage pickup, would not object to alley vacation,
and would object to being assessed for paving the alley.
Art Deutsch - Prefers the status quo, would not object strongly
to front yard garbage pickup because that ' s what they do except
during the summer, sees no benefit to alley vacation, and would
object to be assessed for paving of the alley because of the
cost and because it would attract more vehicles .
Maggie Klein - Has no problem with the status quo, has no strong
feelings for or against front yard garbage pickup, and sees the
logic to front yard pickup if that is the norm for the balance
of the block, would object to vacating the alley because it would
eliminate one alternative for expanding the home in the future
(convert the existing garage and build a detached garage on the
alley) and would object to being assessed for paving of the alley.
Summary and Recommendation
I have contacted G & H Sanitation regarding the possibility of
eliminating alley pickup for these four homes . G & H said that
they had no problems with the elimination of alley pickup if
the neighbors did not object . There are four property owners
involved, two of whom do not strongly object to front yard garbage
collection, a third who currently uses front yard garbage collec-
tion during the winter months , and a fourth who would strongly
object to front yard pickup because of a preference for rear yard
garbage pickup. Therefore, alternative No. 2 has some real pos-
sibilities .
Viewing the problem from the City' s standpoint , alternative No. 4
would be the best solution, and a combination of alternative No. 3
Alley Problem in the 800 Block Between Scott and
Atwood Streets
Page Three
May 19 , 1983
and 2 would be a good second alternative . I do not believe it is
in the City' s best interest to continue with alternative No. 1
because of the frequent maintenance calls that are best characterized
as a "bandaid solution" approach to the problem. I recommend
alternative No. 2 .
Action Requested
Direct City staff to contact G & H Sanitation and the four property
owners involved indicating that garbage collection will be changed
from alley pickup to front yard pickup beginning June 1 , 1983 .
JKA/jms
j:)
MEMO
TO: John K. Anderson
City Administrator
FROM: Don Steger
City Planner
RE: Highway Signing for Mdewakanton Sioux Reservation
DATE: May 19 , 1983
Introduction:
The Mdewakanton Sioux Reservation desires highway information
signs which would direct the public to the Reservation. The signs
would be placed at the intersection of Trunk Highway 101 and County
Road 83 .
Background:
When inquiring about the possibility of highway signing with the
Minnesota Department of Transportation (Mn/DOT) , the procedure
for requesting such signing was explained to me. This information
will be forwarded to a representative from the Reservation during
a scheduled meeting on Monday, May 23rd. Mn/DOT indicated that
the Reservation' s letter of application for highway signing should
be accompanied by an indication from the City of Shakopee that
the City does not object to such signing. Because the City Council
passed a Resolution of support for Valleyfair highway signing
last February, a resolution of support for the Reservation' s efforts
might also be appropriate.
Action Requested:
Adopt Resolution No. 2139 , supporting highway signing for the
Mdewakanton Sioux Reservation.
DS/jvm
Attachment
RESOLUTION NO. 2139
A Resolution Supporting The
Mdewakanton Sioux Reservation' s Request
To Allow Informational And Directional Signing
Along State Trunk Highway 101
WHEREAS, the Mdewakanton Sioux Reservation is located
adjacent to Shakopee, Minnesota; and
WHEREAS, the Reservation is not located along a major
highway and is therefore difficult to locate; and
WHEREAS, there currently is not directional signing along
State Trunk Highway 101 ; and
WHEREAS, the Reservation will make application to the
Minnesota Department of Transportation for informational/directional
signing along State Trunk Highway 101 .
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, hereby supports the Mdewakanton
Sioux Reservation' s request to the Minnesota Department of
Transportation for informational/directional signing along State
Trunk Highway 101 near its intersection with Scott County Road 83.
Adopted in session of the City Council
of the City of Shakopee, Minnesota held this day of
, 1983 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
, 1983 .