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HomeMy WebLinkAbout05/17/1983 MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Non-Agenda Informational Items DATE: May 13 , 1983 1 . Attached is a letter from Bo to Hardrives , Inc . regarding the 10th Avenue Pavement Preservation and Rehabilitation Program Contract of 1982 . 2 . Attached is a letter from Senator Schmitz regarding the Public Employees Labor Relations Act . 3 . Attached is a memo from Lou VanHout regarding the water connec- tion charge and trunk water charge for 1983 . 4. Attached are the SPUC minutes of April 6 , 1983 . 5 . Jeanne talked with the congregate dining site director who explained that two handicapped parking spaces are needed at this time . Mr. Bergstad also relayed this same figure to Judy. 6 . Attached is the Building Activity Report for April , 1983 . 7 . Attached is a notice from MPCA that a request has been received from Louisville Sanitary Landfill to dispose of 3 ,840 tons per year of a nonhazardous industrial waste from Richards Asphalt Company. 8. Attached is the May 1 , 1983 Newsletter from Ehlers and Associates , Inc . 9 . Attached is a letter from Krass , Meyer, Kanning & Walsten regarding their move. 10. Attached is the Revenue Report as of April 30 , 1983. 11 . Attached is a copy of Program Costs by Department through April 28 , 1983 . /0010114r.- 111 AIN arliE CITY OF SHAKOPEE , \,o," +, INCORPORATED 1E170 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 ,r«� • ,f 4 May 9, 19836 if Mr. Tom Ask Hardrives, Inc. 7200 Hemlock Lane North Maple Grove, MN 55369 RE: 1982 Pavement Preservation and Rehabilitation Program Contract Shakopee, Minnesota Dear Tom: Pursuant to our meeting May 5, 1983 the purpose of this letter is to restate the position of Hardrives, Inc. , and the position of the City of Shakopee in regards to the condition of the bituminous overlay placed on City streets, as a part of the above-referenced contract. It is my understanding that the position of Hardrives is summarized below: 1. Hardrives furnished and placed the specified material as contracted. 2. Hardrives believes that low temperature and moisture were the principal factors causing the raveling. 3. Hardrives acknowledges that problems do exist. 4. Hardrives will pay one-half the cost of restoring the pave- ments rideability to a new quality, and any other work would be at the expense of the City. As I indicated in our conversation, the position of the City is an entirely different position except as noted below: 1. The City acknowledges that Hardrives furnished and placed the specified material . 2. The City acknowledges that the problems do exist. The Heart of Progress Vail An Equal Opportunity Employer Tom Ask, Hardrives, Inc. May 9, 1983 1982 Pavement Preservation Program Page -2- 3. The City does not believe the principal factors causing the raveling are low temperature and moisture. 4. The City believes the raveling is the result of the problems associated with workmenship and that it is the responsibility of Hardrives to restore the serviceability and the surface to a condition equal to a new overlay. If I have misstated the position of Hardrives, or if there is any question about the position of the City, please notify me. Because of the difference in our positions, there is a question as to the meaning and intent of the Plans and Specifications for the above-referenced improvement. As soon as you can confirm the position of Hardrives, I will make a decision on this matter, in accordance with Article 33 of the General Specifications of the above-referenced contract; after which, this matter can be brought to a point of resolution. I appreciate your earliest response. Very t( ly yours, 11IPi r• H. R. •pu rier City Engin•er HRS/jvm V-Cc: John K. Anderson, City administrator ROBERT J. SCHMITZ Senator 36th District 6730 Old Hwy. 169 Blvd. =k Jordan,Minnesota 55352 Senate 235 State Capitol St. Paul, Minnesota 55155 Phone: 296-7157 State of Minnesota May 3 , 1983 Mr . John Anderson City Administrator City of Shakopee City Hall 129 E . 1st Avenue Shakopee , iii nnesota 55379 Dear John : During discussion of the agenda of your meeting yesterday morning , I did not adequately clarify S . F . 862 , the Public Employees Labor Relations Act . The Senate Employment Committee passed S . F . 862 on Monday, April 25th with a number of amendments . The bill was then referred to the Senate floor . The first amendment adopted struck the entire section regarding sympathy strikes from the bill . The second amendment deleted the supervisory definition language , which referred to a supervisor performing certain responsibilities "during at least 75% of their typical work day. " This same amendment added the following language to the bill regarding supervisory employees : Effective May 2 , 1983 , the removal of employees by the employer from non-supervisory bargaining units for the purpose of designating the employees as " supervisory employees " shall require the prior written agreement of the exclusive representative or the written approval of the director ( i . e . , of the Bureau of Mediation Services ) before the re- designation is effective . COMMITTEES • Chairman, Local and Urban Government • Rules and Administration • Finance • Transportation • Veterans and General Legislation 2 . The final amendment adopted by the committee exempted "temporary or part-time employees who are under the age of 22 , are full -time students enrolled in a non-profit or public educational institution , prior to their being hired by an employer and who have indicated , either in their application for employment or by being enrolled at an educational institution for the next academic year or term, an intention to continue as students during or after their temporary or part-time employment . " With reference to the aforementioned amendment , you may recall that in an earlier Employment Committee meeting , we adopted new language defining an employee , as being covered by PELRA if they work for 67 days , thereby, striking the previous 100 days language . This bill is now on Special Orders . Sincerely, ROBERT J . SCHMITZ Chairman Senate Local & Urban Government Committee RJS/st TO: Lee Houser, Bo Spurrier, ohn Anderson, lion Steger, Cora FROM: Lou Van Hout RE: Connection Charge (water) and Trunk Water Charge for 1983 DATE: May 3, 1983 Yesterday the Utilities Commission approved of the following rates effective immediately: Connection Charge: $342.00 per S.A.C. unit plus 1.5per square foot for Industrial buildings Trunk Water Charge: $510.00 per Acre The connection charge is collected at the time of Building Permit application. The Trunk Water Charge is collected (or assessed) to a developer when City watermains are extended. Resolution setting these fees will be forewarded shortly, but I wanted to advise you as soon as possible. MINUTES OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION (Regular Meeting) The Shakopee Public Utilities Commission convened in regular session on April 6, 1983, at 4:30 P.M. in the Utilities meeting room. Commissioner Bishop and Secretary Menden were absent. Commissioner Kirchmeier offered a prayer for divine guidance in the deliberations of the Commission. MEMBERS PRESENT: Commissioners Cook and Kirchmeier. Also Superintendent Leaveck and Manager Van Hout. Motion by Cook, seconded by Kirchmeier to approve the minutes of the March 7, 1983 regular meeting. Motion carried. BILLS READ: City of Shakopee 20,032.00 Auto Central Supply 5.54 Amsterdam Printing and Litho Corp. 124.86 ABM Equipment and Supply Inc. 92.39 Burmeister Electric Company 101.02 Burroughs Corporation 226.50 Capesius Agency 1,787.99 Chanhassen Lawn Service 24.23 C. H. Carpenter Lumber 7.93 City of Shakopee 904.39 Clay's Printing 284.35 Eugene Pass 73.50 Dunnings Hardware 19.74 Fadden Pump Company 160.25 Feed Rite Controls 2,430.00 Graybar 178.80 Leef. Bros. , Inc. 15.55 M/A Associates 161.00 Malkerson Motors 41.58 Malkerson Motors 9,110.00 Minnesota Electric Supply Co. 368.97 Environmental Quality Board 293.88 Minnesota Municipal Utilities 100.00 Northern States Power Co. 174,378.98 Northern States Power Co. 487.02 Northern States Power Co. 293.26 Northland Electric Supply Co. 21.45 Northwestern Bell Telephone 329.54 NECO Corporation 24,768.00 Ken Pass 90.00 Power Process Equipment, Inc. 363.12 Reynolds Welding Supply Co. 30.19 Ring Fire Extinguisher Co. 128.00 Rick's Auto and Radiator Repair 40.00 Douglas Tietz, Scott County Sheriff's Office 304.76 Serco 56.00 Shakopee Public Utilities Commission (Petty Cash) 319.29 Shakopee Services 18.00 Siemens-Allis 156.60 Sirek's Hydraulic Service 65.15 Starks Cleaning Services 25.95 Suel Business Equipment 21.76 Total Tool Supply 15.25 Truck Utilities Mfg, Inc. 5,555.50 Wesco 1,669.21 Water Products Co. 1,134.78 Motion by Cook, seconded by Kirchmeier that the bills be allowed and ordered paid. Motion carried. Manager Van Hout acknowledged a communication from the Community Services office inviting the Shakopee Public Utilities Commission to participate in the May 2nd 1983 showcase. The Commission suggested that Terry Roquette be,present at the showcase to present booklets on energy conservation and to see if there would be interest by the public. Manager Van Hout requested that the discussion on the connection charges be taken off the agenda until the next meeting due to the change in meeting dates by the Commission. Some of the people who had requested the opportunity to discuss the matter with the Commission could not attend at this time. A short discussion on the coordination of public improvement projects with City Hall took place. Manager Van Hout explained the reasons for the steps in the checklist. Commission action to approve will be taken when final wording is complete. Motion by Cook, seconded by Kirchmeier to renew our boiler insurance with Capesius Agency for the premium due of $1,788.00. Motion carried. Manager Van Hout reported the purchase of two reels of 15 KV wire for a total of $7,865.00, and three reclosures for a total of $2,487.00. Motion by Kirchmeier, seconded by Cook that the Shakopee Public Utilities Commission adopt the same rate structure policy for the tennis court lights for 1983 as used in 1982 with a letter of confirmation going to the Community services for their information. Motion carried. Motion by Cook, seconded by Kirchmeier that the Shakopee Public Utilities Commission adopt the same rate structure policy for the Riverside Baseball field with the exception that the Shakopee Public Utilities Commission install a mechanical timing device so that the lights cannot be turned on before 9:00 P.M. Motion carried. The maternity leave and child care leave policy will be presented at the next meeting with the revised wording to be acted on at that time. Employees with any questions on the policy are invited to attend the next meeting to discuss them. Commissioner Cook informed the Commission that the long term disability payments as he understands it, are not tax exempt unless the premiums are paid by the employee. Manager Van Hout will check into this with our insurance company. Wind damage to the tennis courts near the Junior High resulted in the replacement of one fixture by Community Services. Motion by Cook, seconded by Kirchmeier that the Shakopee Public Utilities Commission contribute the labor of the installation of the new hubs on the tennis court lighting. Motion carried. A request for electric service to sand pointe subdivision has been made by the developer. The City Engineers office has informally advised of a possible street re- construction project on fourth avenue. Figures on street light improvement will be reported at a future meeting. The Audit report will be presented at the April 18, 1983 meeting. There were no new plats for March, 1983. Superintendent Leaveck reported that there were three fire calls for March, 1983 for a total of 1 hour and 5 minutes. Superintendent Leaveck reported that there were no loss time accidents for March, 1983. Motion by Cook, seconded by Kirchmeier that the meeting be adjourned. Motion carried. r • Manager: Lou Van Hout 6 CITY O1'' :i11AKOI'E1•: BUILDING ACTIVITY REPORT APRIL, 1983 PERMITS ISSUED Yr. to Date Total Previous Year Number Number Valuation Number Valuation 5906 - 5935 MO. YTD. Single Fam. -Sewered 3 13 739,050 2 4 216 ,420 Single Fan.-Septic 1 3 212 ,960 - 1 78 , 500 Multiple Dwellings 3 4 421 , 300 3 4 428 , 640 (Mo.tlnits) (Y'I'D Units) ( 10 ) ( 12 ) ( 12 ) ( 14) Dwelling Addition:; 7 12 265 , 320 11 13 89 , 537 Other 2 23 ,000 - 3 73 , 780 Business District - - - - - - Agricultural - - - - - - lndustrial -Sewered - - - _ _ - Inrlustrial -Septic - - - - - - Accessory/Garages 5 6 16 ,000 7 7 34, 385 Signs & Fences - 10 16 , 600 7 14 21 ,838 1" i r•t'p I ;ree:;/Wood ;; Love - 6 18 ,025 - 4 4, 955 Grading/Foundation 1 8 90,884 - 1 1 , 165 Remodeling (Res.. ) 2 7 12 , 178 2 7 35 ,000 Remodeling ( Inst . ) - 1 100,000 - - - Remodeling (Other). 3 7 30 ,655 4 11 698, 648 TOTAL TAXABLE 32 86 1 ,845 , 972 45 79 1 , 683 ,868 TOTAL INSTI '1'UTTCNAL - 1 100,000 - - - GRAND) TOTAI, 32 87 1 , 945 , 972 45 79 1 ,683 ,868 MO . A_. Y'i'D. MO . YTD. Variances 1 4 1 4 Conditional Use ' 2 3 2 7 le-;,Oiri ng - - - - Moving - - - Electric Permits 8 32 14 36 Pimbg. & I-Itg. Permits 18 57 25 48 Razing Permits Residential - - • - - Commercial - - - - Total dwelling units in City after completion of all construction permitted to date 3,605 Cora Underwood Bldg. Dept. Secretary CITY OF SHAKOPEE BUILDING PERMITS ISSUED IN APRIL, 1983 5906 Lambrecht Const . _,, lG'i 640 Tbomas Ave . House $ 67 ,800 t7/ , ? e� (..e. -i ' ,-) <. /.- ... cZ__ 5907 Sonny Miller Const . 1100 MN Valley Mall Alt . 7 , 500 5908 H.D. Bohlen, Inc . 2041 Hilldale Drive House 58, 300 ,,,____5.3i ..47.;2_, `: 1800 / l`o 4/1 5909 Duaine Wood1800 W. 13th Ave . House 75 ,000 �7-%.� 5910 Beuch Excavating 551 Valley Park Dr. Addn. 5, 384 5911 James Geis 406 E. Shakopee Ave . Addn. 1 , 300 5912 W.R. Jefferson 1157 Jefferson St . Addn. 8,000 5913 Richard Logeais 1055 Eastview Circle 1 unit ( twin hm) 30, 250 f 5914 Richard Logeais 1657 Eastview Circle 1 unit ( twin hm) 30, 250 u� rte; r_X« i�-,, 5915 Ken Oksendahl 1157 Quincy St . Stg. Shed 500 5916 Joe Honermann 637 Jackson St . Garage (move ) 1 , 500 5917 Dave Moonen 223 Holmes St . Alt . 2, 500 5918 Richard Logeais 1036 Eastview Circle House 55,000 5919 Patrick Meyer 86U Prairie St . Addn. 1 ,000 5920 Laurent Bldrs . 1950 W. 13th Ave . Twnhm ( 1 unit ) 21 ,450 yT/ 465 -e....C.t/"-L.e sir .) /.ice' 5921 Laurent Bldrs . 1952-"W. 13th Ave. Twnhm ( 1 unit) 21 ,450 5922 Laurent Bldrs . 1?35fr W 13th Ave . Twnhm ( 1 unit ) 21 ,450 , ...[i rt... .....,,. q%t,.--1 1.f'. G.4_.'7(-' �,<f ` 5923 Laurent Bldrs . _ 1956W. 13th Ave . Twnhm ( 1 unit ) 21 ,450 5924 John Nelson 3043 Haler Trail Garage 2 ,000 5925 Starlite Pools 1933 Davis Court Pool 8,000 5926 Western Const . 1027 Scott St . Garage 6 , 500 5927 Oberg Const . 435 W. 7th St . Garage 5 ,000 5928 Myron Gruetzmacher 1026 Scott St . Addn. 3, 120 5929 Craig Wahl 238 E. 4th Ave . Alt . 700 5930 Groff Const . Lyons Park Addn. 1 , 100 5931 Walt Jefferson 626 Fuller Addn. 900 ti. 5932 Clete Link 1411-197 E. 10th 4-plex $205,000 5933 Lawrence Kes 828 S . Minnesota Alt . 700 5934 Canceled 5935 Patrick Davis • 1505 E. 4th Addn. 900 $664,004 ., 7 „ . - . .,, yr...um., i‘ _ ,.. . .. ., .,,..,:fj A ,,, '383 Minnesota Pollution Control deey ee , May 10, 1983 Ms. Judith Cox Shakopee City Clerk 129 East 1st Avenue Shakopee, Minnesota 55379 Dear Ms. Cox: Re: Public Information Item on a Request to Dispose of a Nonhazardous Waste in a Sanitary Landfill This is an official request of the Minnesota Pollution Control Agency (Agency) that you post in a public building the public information item described below: The Minnesota Pollution Control Agency (Agency) staff has received a request from Louisville Sanitary Landfill (SW-32) , Section 21, T 115N, R 23W in Louisville Township of Scott County to dispose of 3,840 tons per year of a nonhazardous industrial waste from Richards Asphalt Company. The waste consists of fly and bottom ash from the company's municipal refuse incinerator. Based on an evaluation of the waste, Agency staff has determined that the fly and bottom ash is considered nonhazardous and can be disposed in a segregated area at the Louisville Sanitary Landfill. The ash will he placed on top of the final lift with two feet of final cover being placed over it. Persons wishing to comment on the proposed disposal method should submit statements in writing within ten days after the date of this public information item. All comments received within the allotted time will be considered in the review request process. Phone 612/297-3356 1935 West County Road B2, Roseville_Minnesota 55113-2/85 Regional Offices • Duluth/Brainerd/Detroit Lakes/Marshall/Rochester Equal Opportunity Employer Ms. Judith Cox Page Two 7 Comments or requests for further information should be directed to: Richard Baxter • Minnesota Pollution Control Agency Solid and Hazardous Waste Division 1935 West County Road 62 Roseville, Minnesota 55113 Sincerely, WaZ, ,9i Rodney E. assey, P.E. Chief, Regulatory Compliance Section Solid and Hazardous Waste Division REM/KHP:dd cc: Byron D. Richards, President, Richards Asphalt Company, Savage, Minnesota Joe Pahl , Louisville Sanitary Landfill , Jordan, Minnesota George Psihos, Edina, Minnesota : Al Frechette, Scott County Solid Waste Officer, Shakopee, Minnesota EHLERS AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL-SOD LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS. MINNESOTA 55402 339-8291 (AREA CODE 612) File: Financial Specialists: Ehlers and Associates, Inc. Please distribute to governing body members f May 1, 1983 Newsletter While interest rates, tax-exempt interest rates in particular, have droppeda great deal from their all-time highs, they are still very high historically. Tax-exempt rates are very high compared to taxable rates, largely because of oversupply. With a reduced supply of bonds sold to investors with incomes in higher tax brackets, there is no reason why investment grade, general obligation tax- exempt rates could not be in the 6% range versus the Bond Buyer Index of 9.09% (April 21). Advance refundings proliferate with many communities seeking to escape the 10% to 12% and higher in- terest rates being paid on recent bond issues. This is a "must" investigation for those who have bonds with high interest rates but it should be recognized that advance refundings double a city's debt to be refunded. It doesn't increase the net debt but, where an issuer already has a group of investors heavily supplied with the community's bonds, it may be to the city's detriment to further saturate its market. And, of course, nationwide duplication of outstanding debt exacerbates the already bad oversupply situation. Issuers must remember that, during the "advance" period of refunding, there often is little benefit and the "savings" might occur just as well with an actual refunding later at the actual call date. * * * * * * * * * * Short-term tax anticipation financings now absorb a huge amount of fiscal, legal and administrative resources as the states find it increasingly difficult to make good on promises of aid to local gov- ernments. We are finding that, while promising aids and other forms of property tax relief might garner votes, when revenues aren't there no one is popular, not the legislators, not the governors, not the local governments. Maybe it was a mistake to preempt the financing of local government with all the property tax relief programs and concomitant limitation of local access to local resources. Perhaps it is time to restore local government to local government. * * * * * * * * * * Effective April 28 the federal government has limited anticipation borrowing to 105% of the projected maximum monthly deficit. Previously, local government could borrow the maximum deficit plus the next month's expenditures. When carrying out an anticipation borrowing it is critical to protect the financing plan by simultan- eously bidding the investment (for settlement when the certificates are delivered) and by the careful structuring of a risk-free reverse repo program. If the borrower waits to order the investments of the certificate proceeds until the certificates are delivered and then invest in a series of short- term loans the yield may not even offset the borrowing costs. * * * * * * * * * * Should you have any questions on the availability and terms of tax-exempt borrowing, feel free to call or drop us a line. A postage-paid card is enclosed. Warmest personal regards, EHLE';. 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S.. u_..., come.— .. =2am 2 co m Law Offices of KRASS, MEYER, KANNING & WALSTEN Chartered Suite 300 Marschall Road Business Center Phillip R. Krass Paralegals 327 South Marschall Road Barry K. Meyer Susan M.Brown P.O. Box 216 Philip T. Kanning Barbara J.Hedstrom Shakopee, Minnesota 55379 Trevor R.Walsten (612)445-5080 May 11, 1983 Dear Clients and Friends: On the weekend of May 14 and 15 the law offices of KRASS, MEYER, KANNING & WALSTEN CHARTERED will be moving from their present location at 1221 Fourth Avenue East in Shakopee, to their new location in Suite 300 of the Marschall Road Business Center at 327 Marschall Road in Shakopee. Our phone number will remain the same. While the move itself is a short one in distance, just across Marschall Road, it is going to take us some time to complete it and, as a consequence, our offices will be closed on Friday, May 13, and Monday, May 16. Our move is a result of having outgrown our present facilities. When we first moved into the Shakopee Professional Building in 1975, we had two attorneys, one full-time secretary, and two part-time secretaries. Our firm has now expanded to four attorneys, two legal secretaries, two paralegals, two law clerks, and a receptionist/bookkeeper. We thank all of you for enabling us to grow at this pace over these last eight years and want to assure you that our new facilities will enable us to continue to provide you with quality legal services in an efficient manner. We felt this would be an opportune time to update our account management and bookkeeping system, and we expect to have this fully computerized within the next few weeks. We have enclosed a copy of our firm brochure for your information. We will be announcing our formal, open house in the near future and hope that all of you will be able to stop by and see our new offices and meet our staff. 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'..4 N 00 W NJ NCO 000 .3aa V WN .10.-• V V 00 0000 2 -4 1[ ` TENTATIVE AGENDA ADJ .REG.SESSION SHAKOPEE, MINNESOTA MAY 17 , 1983 1] Roll Call at 7:00 P.M. 2] Recess for a Housing and Redevelopment Authority meeting 3] Reconvene 4] Liaison Reports from Councilmembers 5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 6] Approval of Consent Business - (All items listed with an asterick are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *7] Approval of Minutes of April 26, 1983 and May 3rd, 1983 8] Communications: a] Gerald Isaacs, Metro Council re : solid waste landfills and resource recovery plants b] Michael Murphy, Mn. Dep ' t of EPD re : the Mn. Energy Conservation Service - informational c] David Menden, re: Scott County Sheriff' s Reserve Run - informational 9] Public Hearings : 7 :30 P.M. - Proposed Assessments for 16th Ave . & 90th St. roadway improvements ( 1982-6) 10] Boards and Commissions: Shakopee Cable Communications Advisory Commission a] Update on Cable Franchise Installation b] Cable Variance Request No. 2 Re: Color Radar Service c] F.C .C . Waiver Petition 11] Reports from Staff: a] 7 : 25 P.M. - Application for Off Sale 3. 2 Beer License by Bong Hee Kim, dba Tom Thumb , 409 East 1st Ave. b] Application for Gambling (Raffle) License by St. Francis Regional Medical Center c] Purchase of Computer Equipment d] Annual Financial Report for 1982 - bring report received May 3rd e] Winter Calendar Parking Reviewal and Proposed Parking Regulations in the Central Business District *f] Police Training Program g] Flexible Scheduling of Staff Working Hours *h] 1983/1984 Set Up Licenses *i] Travel/Subsistence Reimbursement - H. R. Spurrier j] Bills in amount of $174,070.93 k] Proposal for Shakopee Computer Camp 1] Residents interested in serving on metropolitan agencies-on table j ] 83/84 Goals & Objectives - tabled May 3rd - bring 8m of May 3rd 12] Resolutions and Ordinances: a] Res. No. 2136, Naming Lions Park b] Res. No. 2138, Establishing A Policy for Naming City Parks 13] Other Business: a] b] 74] Adjourn. John K. Anderson City Administrator -111111- IF 74--ae TENTATIVE AGENDA Housing and Redevelopment Authority in and for the City of Shakopee , Minnesota City Hall Council Chambers Special Meeting May 17 , 1983 1 . Roll Call at 7 : 00 P.M. 2 . Approve special meeting call. 3 . Approve minutes of April 26 , 1983 4. Discuss and accept 1983 Annual Financial Report 5 . Other business 6 . Adjourn Jeanne Andre Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADJ. REG. SESSION SHAKOPEE, MINNESOTA APRIL 26, 1983 Chrm. Colligan called 'the meeting to order at 7:00 P.M. with Comm. Vierling, Leroux, Lebens and Wampach present. Also present were Jeanne Andre, HRA Director and Mayor Reinke. John K. Anderson, City Admr. , arrived later. Vierling/Leroux moved to recess to conduct a City Council meeting. Motion carried. unanimously. Leroux/Vierling moved to re-convene the HRA meeting at 8:05 P.M. Motion carried unanimously. Leroux/Vierling moved to approve the minutes of April 5, 1983 as kept. Motion carried unanimously. Considerable discussion ensued in an effort to prioritize goals in light of avail- able funding and programs. The HIAA Director stated that it will be a month or so before, the City will find out if the proposal is funded for the 2nd Avenue redevelopment. She said there is a possibility of working with Scott County HRA on that project if it is funded. Comm. Leroux stated that since that application has already been made, that would have to be considered a top priority. Discussion followed regarding the downtown development project in regards to type and availability of programs. The HRA Director stated that if the 2nd Avenue project is not funded, the City could re-apply for the downtown area for a commercial/economic rehabilitation project. Chrm. Colligan gave information regarding a development of moderately priced homes in a neighboring community, and wondered why Shakopee could not promote something of that kind. The City Admr. suggested when anyone finds out about developments of this nature, they contact him and he will attempt to set up a meeting with the developer as a public relations contact to inform him of Shakopee's possibilities. Leroux/Vierling moved to identify the priority projects for the HRA to be 2nd Avenue development as No. 1 and Downtown development as No. 2. The HRA Director clarified that it was agreeable to hire an intern to help with these projects on a low-cost temporary basis. Motion carried unanimously. Discussion ensued regarding the acquisition of Lots 3 and 4, Block 52, OSP. The City has requested that the HRA loan the City funds for this acquisition. Discussion centered on whether or not the HRA can be the developer of housing for lower-income families on these lots, and the staff time involved in doing this. No action was taken on granting the City a loan for the acquisition of these lots. Vierling/Lebens moved to recommend the City sell Lots 3 and 4, Block 52, OSP to the highest bidder for the construction of market-rate housing. Motion carried with Comm. Leroux opposed. Leroux/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 9:00 p.m. Jeanne Andre, HRA Director Diane S. Beuch, Recording Secretary MEMO TO: Commissioners of the Shakopee Housing and Redevelopment Authority FROM: Jeanne Andre , HRA Director. RE : 1982 Annual Report DATE : May 13 , 1983 The Annual Financial Report for the fiscal year ending December 31 , 1982, has been prepared and distributed to Commissioners . After addressing questions that arise , the Commissioners should officially accept the report . JA: cau 13b Summary of Scores of 1983 Comprehensive Application Small Cities Development Program Shakopee Rank 18 of 38 cv ✓ s w a. G w o e v ro co CV cd X G N b 'U Evaluation Criteria c4. z Community Profile No . of Poverty Persons 2 .45 15 . 06-15 1 . 79 . 61 - % of Poverty Persons 5 . 69 25 3 . 79-11 . 98 9 . 87 9 . 06 - Per Capita Assessed Valuation 4. 08 20 2 . 78-19 . 35 9 . 68 9 . 69 - Compatible With Comp. Plan 15 15 0-10-15 12 . 36 15 15 Financial Mgmt . Plan 15 15 0-10-15 8 . 82 10 10 Program Need 40 60 0-20-40-60 34. 21 40 40 Program Impact 60 90 0-30-60-90 56 . 84 60 $0&90 Project Serves Low & Mod - Income No. Served .42 10 0- 4. 63 . 76 .425 - % Served 15 . 60 20 0-20 10. 19 11 . 5 - Cost Effectiveness 15 30 0-15-30 15 . 79 15 30 Total 173 300 27-254 11 . • 161 - *Based on 1980 Census and MN. Dept . of Revenue 1Median = a value in an ordered set of values below and above which there is an equal number of values or which is the arithmetic mean of the two middle values if there is no one middle number. 2Mode = the most frequent value of a set of data . SHAKOPEE COMPUTER CAMP Shakopee Computer Camp is a community service project with a twofold objective: 1 . To establish a market base for small user computer systems and services. 2. To exploit the human resource of the Shakopee area, especially the youth and underemployed, by providing free access to a wide variety of microcomputer hardware and software, and trained instructors. SPONSORS: requested committed Metropolitan Council . $ 7500 City of Shakopee. $ 7000 Scott County. $ 2500 DEPD $12000 Shakopee School District. $ 3500 Milwaukee Road Railroad. $ 5500 Office of the Governor $ 1 Community Groups and Individuals $22350 $ 2279 total $78350 $ 2279 CASH REQUIREMENTS: Staff $25000 Preparation -Personnel $ 7000 Preparation -M&S $ 3800 Utilities $ 1500 Telephone $ 1000 Computer M&8 $ 1400 Computer Lease/Purchase $25000 Administration Costs $ 5000 Part-time Staff $ 3150 Station Rental $ 5500 $78350 The Shakopee Computer Camp (SKAMP) will operate for six - ' months, beginning June 1, 1983 and ending November 0 1983 The facilities will be opened approximately 85 hours each week,^ providing over 20, 000 hours of "hands-on" computer time for the participants. The facility will be operated by Comsource, Inc. , a Minnesota company which provides facilitation services for small computer users. The microcomputer hardware will be provided by manufacturers, distributors and dealers. The plan calls for obtaining 10 to 15 computers of various makes, with peripherals consisting of printers, modems, and information storage devices. Software will also be obtained from various vendors; all software will remain on the premesis. Participant-developed software will be taken off-site under supervised conditions. The benefit of this arrangement is the participant will test and compare a wide variety of applications and computers. Software will be organized into categories. WORD PROCESSING The Finalword Wordstar Easywriter Peachtext (Magicwand) Applewriter DATA PROCESSING (spreadsheet) SuperCalc Visicalc 1-2-3 (Lotus) Multiplan MBA Contact ADVANCED DATA PROCESSING (compilers) Fortran80 Pascal /M Basic Cobol DATA MANAGEMENT Condor DbaseII 1-2-3 (Lotus) . COMMUNICATIONS Modem7 Mailbox . ' Bye | PC-Com |'/ ! U ` . - ` | \ � The City of Shakopee is requested to provide CETA personnel to assist in the operatioh and maintenance of SKAMP by / providing 10 persons for 20 hours/ week each from June 13 1983 through August 20, 1983. ' Assuming an administrative loading of 15% (applicant and payroll processing) and an hourly rate of $3. 35 per person the is valued at $7000. ' OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOYEE, MINNESOTA APRIL 26, 1983 Mayor Reinke called the meeting to order at 7:02 P.M. with Cncl. Lebens, Wampach, Vierling, Leroux and Colligan present. Also present were Jeanne Andre, Admin. Ass't. and Don Steger, City Planner. John K. Anderson, City Admr. , arrived later. Lebens/Vierling moved to approve the minutes of April 19, 1983 as kept. Motion carried with Cncl. Leroux and Colligan abstaining because they missed some of that meeting. Dan Steil, Chairman of the Ad Hoc Downtown Committee, made a presentation summariz- ing the selection process for consultants to plan and develop an implementation strategy in the downtown area. He identified Westwood Planning and Engineering Company, Wayzata Boulevard, Minneapolis, an the consultant selected, with a pro- posed budget of $30,000. He stated the reasons the committee was impressed with this firm were its experience in downtown proects, its commitment to use com- munity strengths, the qualifications of people working on the project, encourage- ment of private investment (not public) in downtown and its emphasis on imple- mentation of the proposal. He added the Industrial/Commerical Commission recom- mends approval of this ,consultant. The City Planner added additional background on the selection process. Discussion ensued regarding the use and compatibility of research already done by O'Connor and Hannon on financial information and projections regarding the tax in- crement district in the downtown. The City Admr. arrived and took his seat at this time, 7:17 P.M. Mayor Reinke asked about the possibility of the Port Authority as a possible help in funding and programs. The City Planner stated none of the proposals included any information about the Port Authority. He added that he thought that possibility had been looked at earlier and there were some problems with it, but he would check it further. Further discussion ensued regarding plans for the North side of First Avenue, and how to make sure this proposal gets carried through and doesn't end up in the ar- chives like previous plans. The Admin. Ass't stated she hoped City Council will say the downtown project is very important and staff should take the necessary time to work on it now, so the impetuous is not lost. Further discussion followed. Leroux/Colligan moved to accept the Ad Hoc Downtown Committee's recommendation to prepare a contract for Westwood Planning and Engineering Company for the downtown project, for a total contract fee not to exceed $30,000, which includes the econo- mic feasibility and financial portion by O'Connor and Hannon. Roll Call: Ayes; Wampach, Vierling, Leroux, Colligan, Reinke Noes; Lebens Motion carried. Leroux/Lebens offered Resolution No. 2134, A Resolution Supporting Portions of House File 828, and moved its adoption. Mayor Reinke explained in more detail the background involved. Motion carried with Cncl. Colligan abstaining because of a possible conflict of interest. Brief discussion was held on a couple informational items. Leroux/Vierling moved to adjourn. Motion carried unanimously. Meeting adjourned at 8:05 P.M. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary Shakopee City Council May 3, 1983 Page 2 A suggestion was made to name the different areas within the park on one sign, but have one name for the entire 33 acres. Mayor Reinke asked if there was anyone else who wished to comment on this item, and there was no response. Motion carried with Cncl. Lebens opposed. Vierling/Colligan moved to conduct a Park Naming Contest for the City's proposed park adjacent to the Shakopee Jr. High School for one month, and if there were no names submitted, the City Council would name the park after that time. Motion carried unanimously. Leroux/Vierling moved to conduct a contest to name the City's proposed trail segment from Huber Park to Scott Street. Discussion followed. Motion carried unanimously. Colligan/Vierling moved to open the public hearing regarding the appeal of the Plan- ning Commission's approval of a Conditional Use Permit for a Community Residential Facility for mentally retarded adults. Motion carried unanimously. The City Planner passed around a site plan and diagram of the proposed facility. He then gave the background regarding this appeal and the information that was pre- sented at Planning Commission. The Ass't City Attorney read that section of law that pertains to the attaching of special conditions to a group home such as this and stated the City cannot discrimi- nate against this type of home. The City Admr. told briefly of the experiences he has personally had with group homes, and suggested having one or two neighbors involved in the advisory board for the facility. The City Planner added that the Department of Public Welfare and Department of Health would license this facility, and these departments would be inspecting the facility on a regular basis, up to 13 inspections per year. He stated the Planning Commission did attach an additional condition that the program description submitted by A.I.D. Homes, Inc. , be included in the Conditional Use Permit. Dave Peterman and Jim Perron were present on behalf of the applicant, A.I.D. Homes, Inc. to answer questions. Jim Perron stated the people in this facility would be classified in the moderate to mild degree of mental retardation. He said these people would have some skills and hope to be able to live on their own in the future. He said many of them have jobs and some are going to school. Dave Peterman stated they do not take severe behavior problems or medical problems. He stated they draw from Scott County, and will be working with individuals who are motivated to different skills for independent living. Mr. Perron stated for staffing they will have 24 hour, seven days a week coverage, with three different shifts and a 1:4 ratio of staff during primary programs, and 1:15 ratio evenings. Mr. Peterman explained in more detail the specific requirements and background of the personnel. Cncl. Wampach asked about how the personnel would handle incidents of violence. Mr Peterman stated he has been doing these programs for six years and has never had a group of persons out of order, just occasional individuals. He stated if the staff couldn't handle it, they would probably call paramedics and have the person taken to a hospital. He stated they are not talking about violent people. Mr. Perron compared this facility to Delphi House, and stated Delphi House is for more long term placements. This proposed facility is transitional, where the resi- dents would be moving from this program into the community. This is a program for moderate to mild retardation, whereas Delphi House deals with moderate to severe retardation. Mr. Peterman stated these residents have to be mobile and capable of self-preservation. They have to be able to get out of the building within 22 minutes when responding to a fire drill. Mayor Reinke asked if there was anyone in the audience who wished to speak on this item. Mr. Theis stated he lives next to the proposed site, and asked why there is a need for 24 hour supervision if they don't ever expect any trouble. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA MAY 3, 1983 Mayor Reinke called the meeting to order at 7:00 P.M. with Cncl. Leroux, Vierling, Colligan, Wampach and Lebens present. Also present were Trevor Walsten, A ss't City Attorney; John K. Anderson, City Admr. ; Judith S. Cox, City Clerk and H. R. Spurrier, City Engineer. Liaison reports were given by Councilmumbers. Mayor Reinke asked if there was anyone present in the audience who wished to address the Council on any item not on the agenda, and there was no response. The City Admr. stated there have been some complaints regarding trucks that were not following the detour on Hwy. 101 in Shakopee. Darrel Foster, Project Engineer for MnDOT, stated the current detour is not one that was first chosen by the Highway Dept. He stated he wanted traffic routed through 10th Avenue in Shakopee, but the City Engineer did not approve that. He stated the have 10 signs up warning of the detour. He stated he has seen the trucks ignoring the detour, and there will always be a few that will do that. He said he plans to put up two more signs tomorrow morning that will state "Trucks Must Follow Detour Route". The City Engineer stated Mr. Foster suggested putting up road restriction signs as a means of stopping the truck traffic during the road work, and he has been trying to obtain some signs. He added that he did not agree to the 10th Avenue route be- cause that is putting too many vehicles past two grade schools and one high school. Mr. Foster stated the Highway Dept. is doing everything in its power to get this road work done as fast as possible, and he anticipates it will be finished Friday afternoon. Mr. Foster said they would put up two "Trucks Must Follow Detour Signs". Colligan/Wampach moved to acknowledge receipt of a letter dated April 26, 1983 from Robert Mayer, Superintendent of Schools regarding the joint meeting with the School Board. Motion carried unanimously. Leroux/Wampach moved to grant a 12 month extension for the submission of the final plat of Valley Park 7th Add'n. Motion carried unanimously. Discussion ensued regarding establishing a procedure for naming of the parks in Shakopee. Lebens/Vierling moved to establish a procedure for naming Shakopee parks by having City Council name the parks. Leroux/Vierling moved to amend the motion to have the citizens given an opportunity to name the Shakopee parks by means of a contest wherein one month would be allowed for citizens to submit names, and if there are no names after that one month, the City Council would name the park. This would be done through the usual advertising, with the names submitted to City Hall and the Director of Parks would do the coordi- nating for the contests. Motion to amend carried unanimously. Main motion as amended carried unanimously. Colligan/Wampach moved to re-affirm the Park Naming Action that occurred on July 4, 1976, and formally adopt, by resolution, the name of Lions Park for the City property east of Adams Street and south of Sweeney Elementary School. Considerable discussion took place regarding whether or not it would be appropriate to name the entire area for the Lions, or just a picnic area, with another name for the entire parcel. Walt Harbeck was present to represent the Lion's Club. He stated that at no time did the Lions anticipate the pool or hockey bubble being a part of the park, and they have no ambitions towards that. However, he would like see that dedication of the park as Lions on July 4, 1976 affirmed. He said the only problem with that was that staff did not follow-up that action with a resolution. Shakopee City Council May 3, 1983 Page 3 Mr. Perron stated that it is a State licensing requirement to have 24 hour super- vision. He stated that everyone who lives in a facility such as this is considered a "vulnerable adult", and they also must make sure no harm comes to the residents. He added there is a definite distinction between mentally retarded and mentally ill. Mr. Peterman added that they are working with skills, such as cooking, where they could possibly harm themselves without supervision. He stated they also must pro- tect the residents from the community. He said Delphi House has been in the com- munity for 6 years, and there have been no reports of problems there. Mr. Perron reiterated that they do not deal with people who have behavior problems or are violent. In response to a question about space, Mr. Peterman stated they feel the space is typical of where they would be living if they had an apartment of their- own. Walt Harbeck made a comment about having a lot more experts and testimony at a simi- lar hearing in 1978. He also questioned where their residents would be coming from. Mr. Peterman stated they would be drawing from Scott County, but if there wasn't a need here they can draw from other counties, but if the person is set up in another county, that county will be responsible for the payment. Gene Hennes, 1128 E. 3rd, asked why that particular site was chosen. Mr. Perron stated because of the zoning and accessibility to stores. Mr. Hennes stated he is concerned because 3rd Ave. is such an arterial street for young kids. He is worried about a confrontation between neighborhood kids and these residents. Mr. Peterman stated they are looking at normalization and putting these people in normal locations with good access to places they can go to. Mr. Perron stated the whole movement is for de-institutionalization. Mr. Hennes stated he can't believe a facility like this isn't going to affect his property value. He stated if there is one incident there, his property value is zero. He asked why this could not be put in a new neighborhood where the people who build around it do so after knowing about its existence, rather than being thrust into an established area. He stated he views this as a threat to his home and family. Ellen Kess, a Scott County social worker, gave some background on a similar facility she was involved with in Bemidji. She stated the neighbors protested at first, but they found after it was established that these people made good neighbors, as good or better than other neighbors. Mr. Hennes asked about recreation for the residents. He was answered there will be a recreation area with pool table, ping pong, etc. , and the residents like to walk and ride bikes to the pool and parks. There is also a staff recreational person. Mr. Peterman stated that at the last hearing he invited people to come down and tour the facility at Lakeville and talk to the neighbors, but no one did. He said he found that at that facility the neighbors have actually kind of taken the people under their wings, and have been included in neighborhood parties and activities. Eileen Schmokel from the Scott County Assoc. for Retarded Citizens spoke some more relative to recreational activities. Mr. Hennes stated he objects to the density, as he thinks that is a very small area for 16 people. Ms. Schmokel stated that in Eden Prairie there is a group home that has a much higher density and there are no problems th!re. She stated she is more concerned about "normal" persons hurting the retarded citizens. Barb Monnens asked about the contradiction between Mr. Perron's contention that this facility would be transitional, and Ms. Kess' earlier statement to her that 11 of the 15 proposed residents would never leave the facility. Ms. Kess explained how this facility fit into the continuum of care. She explained that looking at the background of the proposed residents, it is her professional opinion that 10-11 of them would never move on, or would need this type of care for 10 years. Ms. Monnens stated that if this was a normal 14-plex, she would be reasonably sure that each unit would have at least one adult in it. Mr. Perron replied that all these residents are adults. Ms. Monnens questioned whether they were reasonable adults. She is concerned with some type of fracas occurring. Ms. Kess stated these people are not that different from normal people. They are responsible. Their supervision is provided to help them learn new skills to enable them to become independent. Mr. Perron added they do have a curfew and a sign-out sheet. Shakopee City Council May 3, 1983 Page 4 LaVerne Anderson, 217 Naumkeag, stated he is definitely against it. He asked about what happened in 1978 that Mr. Harbeck had been referring to. Mayor Reinke replied that was the time when Delphi House was approved and there were similar discussions. He stated that at that time this was a pretty new idea and a lot more thorough tes- timony was taken and more questions asked about programs in other communities, etc. He stated a lot of City Code and State law was not in effect at that time regarding the matter. The City Admr. , who lives within 2-1/2 blocks of the Delphi House, stated he has a lot less to fear for his children from their proximity to Delphi House than from misbehavior of other neighborhood children. He spoke about the facility similar to this in Montevideo where all the neighbors were supportive of the facility after getting to know the people. He stated that facility was put in after the neighbors were there, and there were no problems with it. He stated you never have any guarantees about anyone who moves in next to you. Mr. Anderson asked about the number of cars that would be there. The reply was at the most 4 staff cars plus the company van. Mr. Peterman_stated it would be pos- sible for some of the residents to drive a car, but most of them are on medical assistance and it is hard for them to save enough for a car. Mr. Theis of 1115 E. 3rd stated he is not for it; he is sure it is going to depre- ciate the value of his home. Mr. Peterman just pointed out the studies which do not support that idea. He stated their homes are very well maintained, and people who do not know it is a facility would not be able to tell from the looks. Mr. Harbeck stated the hearings in 1978 he was referring to were not for Delphi House, but for the Patterson farms. Cncl. Leroux stated that proposal was for juvenile problems, not mental retardation. A comparison was made to the women's reformatory and the risks associated with it. Cncl. Lebens stated she doesn't like the idea of retarded people pestering people in shopping centers in the community. Ms. Kess stated it is important to treat a mentally retarded person the same as you treat any other adult, and a complaint should be made if there is inappropriate behavior. Mr. Peterman stated they are responsible for the residents' behavior in the community. Cncl. Leroux stated that discussions could go on all night, but no one has come up with any basis for denial based upon the State law. Mr. Harbeck asked about super- vision and ages and requirements that could be included as conditions of the Condi- tional Use Permit. The Asst City Attorney stated that as a matter of law you have to consider this residence as you would any other residence in attaching special conditions in the appropriate zoning district, and these special conditions can only concern safety or special needs of the individuals being housed in the facility. Mr. Peterman responded in more detail regarding the requirements of the personnel. He stated the least amount of supervision would be at night when there would be one staff person, and this person might have a minimum of one year's experience with mentally retarded persons. There was a question about procedure for reporting any violations of the permit. Reply was to notify City Hall, or staff or Ms. Kess. Mr. Peterman stated they are required by law to have an advisory board, and someone from the community can be a member of that board. Janiene Anderson stated she is upset that as a homeowner and taxpayer she doesn't have any rights; that is what she is fighting against. She said all the rights are for the mentally retarded and none for her. Mayor Reinke asked if there were any new comments or ideas to be heard, and there was no reply. Leroux/Wampach moved to close the public hearing. Motion carried unanimously. Leroux/Wampach offered Conditional Use Permit Resolution No. CC-334, allowing for the construction and operation of a 4-plex apartment Intermediate Care Facility/ Mentally Retarded Facility; also known as a Community Residential Facility (group home) on Lots 1 & 2, Block 29, East Shakopee Plat, for 15 mentally retarded adults, and moved its adoption. Discussion followed regarding determining adequate experience criteria for staff. Shakopee City Council May 3, 1983 Page 5 Leroux/Wampach moved to amend the motion to add the following conditions: 1. That any time there is a single person in attendance at the residence, that person have a minimum of 5000 hours experience dealing with men- tally retarded adults; and 2. At least one neighbor (defined as residing within 350 feet of the facility) must be allowed to sit on the Advisory Board for this facility. Motion to amend carried unanimously. Leroux/Colligan moved to amend the motion to include an additional condition, as follows: "Program description as submitted by A.I.D. Homes, Inc. be herewith attached and made a part of said Conditional Use Permit Resolution No. -334". Motion to amend carried unanimously. Conditional Use Permit Resolution No. CC-334 as amended carried with Cncl. Lebens opposed. Leroux/Vierling moved for a five minute recess at 9:21 P.M. Motion carried unanimously. Lebens/Wampach moved to re-convene at 9:31 P.M. Motion carried unanimously. The City Clerk explained the background regarding parking problems experienced at the Senior Citizens' Highrise. Mr. John Bergstad, property owner, stated the cost of leasing the additional parking spaces in the municipal parking lot would not be passed on to the residents. Discussion was held relative to a verbal agreement obtained earlier, that if the highrise received extra parking spaces in the municipal lot, it would provide additional handicapped spaces for congregate dining. Mr. Bergstad stated he would look into the need for handicapped spaces. Staff was also directed to check the need. Leroux/Vierling moved to authorize staff to work with the highrise in preparing a lease for the rental of 16 parking spaces in the Red Arrow Parking Lot at an annual fee of $10 per space, and that the highrise be advised that this lease will be con- sidered annually; it is not an automatic renewal, and that the City is advising the highrise to pursue other means of solving their parking problem, such as acquiring adjacent property as it may become available. Leroux/Vierling moved to amend the motion to include a stipulation that adequate handicapped parking spaces be made availabe at the highrise for congregate dining, as needed up to a maximum of three spaces. Motion to amend carried unanimously. Main motion as amended carried unanimously. Brief discussion was held with Dick Krier, Project Director from Westwood Company, regarding the downtown project. Colligan/Leroux moved to approve the contract between the City of Shakopee and Westwood Planning and Engineering Company, and authorize the appropriate City of- ficials to execute the contract. Roll Call: Ayes; Wampach, Vierling, Leroux, Colligan, Reinke Noes; Lebens Motion carried. Brief discussion was held regarding the shade tree program, and woodpile inspection. Colligan/Wampach moved to continue to operate the Shade Tree Program as it has been. Motion carried unanimously. Colligan/Leroux offered Resolution No. 2135, A Resolution Amending Resolution No. 2082, A Resolution Setting Fees for City Licenses, Permits, Services and Documents, and moved its adoption. Motion carried unanimously. The City Engineer asked for the answers to two questions regarding the Holmes Street Laterals; 1. What level of service does the City want, and 2. How it will be funded. Discussion followed. Shakopee City Council May 3, 1983 Page 6 Colligan/Vierling moved to accept the Feasibility Report on the Holmes Street Laterals and forward it to the ICC and Planning Commission for input. The City Admr. suggested it could go on the next agenda of the ICC, which could invite some developers for discussion. The City Engineer stated that decisions regarding Block 57 and other street repair cannot be made until these policy decisions are made. Roll Call: Ayes; Vierling, Leroux, Colligan, Reinke Noes; Wampach, Lebens Motion carried. Lebens/Leroux moved to award the contract for Manhole Reconstruction and Adjust- ments in First Avenue (T.H. 101) Shakopee, Minnesota, to Channel Construction, Route II, Box 53, Isle, Minnesota 56342 in the amount of $16,870.00, to be funded from the Sewer Fund. Roll Call: Ayes; Unanimous Noes; None Motion carried. Vierling/Colligan moved to approve the proposed amendment to the Indenture for the Shakopee Professional Group Project Commercial Development Revenue Bonds which will allow the Trustee to transfer investment income from the Bond Fund and the Reserve Fund monthly, rather than within five days of receipt and authorize and direct City officials to execute the letter agreement. Motion carried with Cncl. Leroux and Lebens opposed. Colligan/Wampach moved to accept the bid of Associated Mechanical Contractors, Inc. , to install one new compressor at a cost of $2,700.00, and approve a special appro- priation to the police department 1983 operating budget in the amount of $2,700.00 for the expenditure. Roll Call: Ayes; Unanimous Noes; None Motion carried. Colligan/Vierling moved to approve payment to Stephen Hurley in the amount of $18.03 for travel/subsistence reimbursement. Roll Call: Ayes; Unanimous Noes; None Motion carried. Leroux/Vierling moved that bills in the amount of $50,852.43 be allowed and ordered paid. Roll Call: Ayes; Unanimous Noes; None Motion carried. The City Admr. reported on some of the negotiations taking place at the Legislature regarding lobbying for a favorable Local Government Aid Bill. Discussion followed. Vierling/Leroux moved to authorize the appropriate City officials to contract for the lobbying services of Jerry Seck at a price not to exceed $2,000 for the balance of the 1983 Legislative Session ending May 21, 1983. Roll Call: Ayes; Wampach, Vierling, Leroux, Colligan, Reinke Noes; Lebens Motion carried. Lebens/Vierling moved to direct staff to publish an ad in the newspaper encouraging citizens to step forward and make application for the upcoming vacancies on the Metropolitan Transit Commission, Metropolitan Waste Control Commission, Parks and Open Space Commission, Real Estate Advisory Board, Solid Waste Management Advisory Council and the Investment Advisory Council. Motion carried unanimously. Colligan/Lebens moved to table any action on the 1983-84 Goals and Objectives. Motion carried unanimously. The City Admr. informed the Councilmembers that the City did not receive funding for the proposed 2nd Avenue Redevelopment through the Community Development Block Grant program. Colligan/Vierling moved to appoint the City Clerk as Acting City Admr. from May 11 through May 15, 1983 when the City Admr. will be attending the City Managers Spring Conference. Cncl. Leroux informed Council about a young person he thinks is deserving of a free pool pass but who does not meet the requirement of qualifying for the school lunch program. Consensus was that private donations would be more appropriate than setting a precedent with an exception. , Shakopee City Council May 3, 1983 Page 7 Cncl. Wampach asked the City Admr. to respond to concerns of Mr. Roberts regarding the possibility of getting sewer and water to Roberts Gravel Pit. The City Admr. replied he could send a copy of the Comprehensive Plan. Cncl. Wampach asked if there was some survey that could be taken to find out how many industries in Shakopee are affected by other companies leaving the State, and to inform the Governor. The City Admr. said he would bring it up to the ICC. The City Engineer gave a report on the water damage from the opening of the Prior Lake Outlet. He also reported that the Metro Council is preparing guidelines for the distribution of funds for the purchase of right-of-way for certain highways. Brief discussion of a few informational items took place, with no action occurring. Leroux/Lebens moved to adjourn to May 17, 1983 at 7:00 P.M. Motion carried unani- mously. Meeting adjourned at 11:12 P.M. Judith S. Cox City Clerk Diane S. Beuch Recording Secretary Lk. , Metropolitan Council u1i►t 300 Metro Square Building �p Seventh Street and Robert Street i+ Saint Paul, Minnesota 55101 w Telephone(612) 291-6453 Office of the Chairman lIV yF yr IN C1.01 a. April 26 , 1983 TO: Elected Officials and Metropolitan Area Citizens Tha M trocoli tan ^ nc;i has d ft--d reco.mendati cns for reducing the adverse �_i.. .vim :. ..�- vvu ,t. v ^3 impacts of new Twin Cities 'waste facilities and compensating communities that host such facilities. The focus of the recommendations is solid waste landfills and resource recovery plants. The Council will hold a public meeting on the report containing the proposed recommendations on Tuesday, May 31, 1983, at 7 p.m. The location will be the Metropolitan Council Chambers, 300 Metro Square Bldg. , St. Paul. The Council drafted the report with the assistance of its Waste Management Advisory Committee and representatives of local communities likely to host future waste facilities. After it adopts the report, the Council will submit it to the state Legislative Commission on Waste Management. The commission will use the report as a guide in drafting possible new legislation to implement compensation and mitigation measures. If you would like a copy of the report, please call the Council 's Public Information Office at 291-6464. Sincerely, A Gerald Isaacs, Chair 21 \, „,, , „ii ineel ,nr�7 i, urtnir,rr Energy Planning&Development FD , TM t y.333 v April 28 , 1983 CITY OF ZW . O EE Mayor Eldon Reinke 2569 Hauer Trail Shakopee, MN 55379 Dear Mayor Reinke: During 1982 , the average homeowner in Minnesota paid $730 for natural gas . In 1983, this bill will jump to $840 as natural gas prices increase by 15% statewide. And by 1990--only eight years away-- this same homeowner could be paying $1790 if energy consumption isn ' t reduced. I am writing to solicit your support for a local promotion of a program which potentially could save your community thousands of dollars, maybe more, in home energy costs . This program is known as the Minnesota Energy Conservation Service (MECS ) and is available through your utility. Through MECS, residential utility customers in your community can call their utility and receive: - a personalized home energy audit covering 23 conservation and alternative energy measures , their costs , and paybacks , - a list of approved contractors and suppliers who can make these improvements , - information on how to finance home energy improvements , - post-installation inspections to determine whether the work was done properly, and - mediation services if and when they are found to be necessary. All for $10 .00 ! The program is federally mandated and coor- dinated through the Energy Division of the Minnesota Department of Energy, Planning and Development. Our Department is very enthusiastic about the potential of MECS in reducing the drain to our state' s economy due to home energy costs . Energy Division 980 American Center Building, 150 East Kellogg Boulevard,St.Paul,MN 55101 612-296-5120 f Mayor Reinke Page 2 This drain can be quite dramatic at the local level (please review the enclosure) . If people are struggling to pay their home energy bills , obviously little money is left over for discretionary spending at local businesses . In fact, in 1980 , $2 . 6 billion left Minnesota to pay for energy produced elsewhere . MECS is one important effort to plug a portion of this financial drain. Although we are pleased with the potential of MECS, we want to increase customer participation. Based on our experiences with communities , we believe the best way to promote energy conser- vation activities is to have local community organizations take a lead role. Consequently, this letter to you. Susan Moore, a community energy coordinator with our staff , will be calling you sometime soon to explain the MECS promotion and to discuss which organizations in your community might be interested in participating in it. With the results of the promotion, we hope to expand the number of people requesting the audit in your community and elsewhere. I would appreciate any assistance you can provide us in getting the promotion started in your community. Thank you. Sincerely II I' C H' :1 �1 ') Y Assistant Commissioner Enclosure cc : City Administrator f WHY YOU MAY WANT TO PARTICIPATE IN THE MECS PROMOTION? • You will be helping your neighbors to learn how to take control of their home energy costs: By participating in MECS, homeowners can save on the average 30% of their home energy costs depending on the age and condition of their homes and what conservation measures they install. • You will be helping your local economy: In 1982, residents of Shakopee paid approximately $ 2 million for their home energy costs; in 2000, they will pay approximately $ 13 million. Of this amount, 60 to 85% is drained from your local economy (See calculations below.) . e You will be helping Minnesota's economy: In 1980, approximately 60% of Minnesota's wholesale energy {{ costs or $2.6 billion was drained from the state's economy. { • You will be publicizing your organization's concern over high home energy costs in your community and will be providing the members of your organization an opportunity to participate in a worthwhile project. Average Average Use/ Statewide Estimated Amount Estimate of Dollar Number of Household** Cost** Spent for Home Drain from Local Year Households* (mcf) (mcf) Energy Costs Economy (85%) 1982 3226 145 $5.03 $2,352,883 $1,999,951 2000 3226 145 $27.59 $12,905,774 $10,969,907 Assumptions: All households use natural gas for space heating, cooking, and clothes drying. There is no growth in the number of households to the year 2000. There is no increase in the average amount of natural gas consumed per household by the year 2000. *1980 Census **Minnesota Department of Energy, Planning and Development. Price projections in nominal dollars. DOUGLAS L. TIETZ SCOTT COUNTY SHERIFF Ila COURT HOUSE ANNEX SHAKOPEE, MN 55379-1391 (612)-445-7750, Ext. 300 (612)-445-1411 EMERGENCY ONLY May 13, 1983 Shakopee City Council Shakopee, MN 55379 Dear Mr. Mayor and Council Members: On Saturday, June 18, 1983 the Sheriff's Reserve is putting on a 3K (1.8 miles) and 10K (6.2 miles) run in your city. This will start at the Minnesota Valley Mall, go down 12th St. to the Marystown Road, down 10th St. to Shakopee Ave. , Shakopee Ave. to Pearson Elementary, cut back to 10th St. and end up back at the Minnesota Valley Mall. Sheriff Tietz has contacted and received approval through Chief Brownell as far as traffic, etc. The County of Scott also has insurance on fund rais- ers in case of an accident. This announcement is to make the City Council aware of this event. Any questions concerning this event can be answered by Sheriff Tietz. Enclosed is a copy of the application for the run. Thank you. Sincerely, ,t 2& David Menden Sheriff's Reserve Liason DM:kp Enc. RECEIVED 1983 CITY OF SHAKOPEE An Equal Opportunity Employer ti 10 K /'� \k, V Qn /C--4 (- 4111‘ C LC -- SCOTT CO` tRESMIVE M N .SHAKOPEE . MN . WHEN: Saturday, June 18, 1983 TIME: 3-K 8:su A.M. , 10-K 9:00 A.M. WHERE: Minnesota Valley Mall, Shakopee, MN REGISTRATION: 3-K or 10-K $6.00 Pre-register by June 4, 1983 Register Day of Race (By 8:00 A.M. ) $8.00 MAIL REGISTRATION: Send completed entry form and check or money order to: Pat Boeckman, 2045 Brookhaven Dr. , Shakopee, MN 55379 Phone 445-7851 after 5:00 P.M. Make check payable to: Scott Co. Sheriff's Reserve T-SHIRTS: To the first 250 to register. Shirts will be given out before race. COURSE: Start at Minn. Valley Mall, East on 10th Ave. approx. 3. 1 miles, back on 10th Ave. West to Mall. Water stops at 2 and 4 mile. Mile splits at 1, 3 and 5 miles. Large display clock at finish line. Please look for your own time. AWARDS: 1-15 (male & female) 40-49 (male & female) 16-20 (male & female) 50-59 (male & female) 21-29 (tale & female) 60 & over (male & female) 30-39 (male & female) Wheelchair (male & female) MERCHANDISE DRAWINGS AFTER RACE. REFRESHMENTS AFTER RACE. NAME AGE SEX ADDRESS CITY STATE ZIP PHONE 3-K 10-K T-SHIRT SIZE S M L XL WAIVER: In consideration of the opportunity afforded me to participate in the Sheriff's Focus on Fitness race to be held on June 18, 1983, in Shakopee, MN and in further consideration of receiving permission to participate in the race, the receipt of such permission being also hereby acknowledged, and in recognition that I am enter- ing the Sheriff's Focus on Fitness race entirely upon my own initiative, risk and responsibility, I hereby knowingly, freely and voluntarily waive any right or cause of action, of any kind whatsoever, arising as a result of such activity from which any liability may or could accrue to the Scott County Sheriff's Department, the Race Directors, the County of Scott, the City of Shakopee, and their officers, agents, and employees. (If participant is under 18, parent/guardian must also sign. ) Dated: Signature (1 ' MEMORANDA TO John K. Anderson City Administrator FROM H. R. Spurrier �\ OPP- City Engineer SUBJECT: 16th Avenue and '0th Street R►.dway Improvements Public Improvement Project No. 1982-6 DATE May 12, 1983 Introduction: A public hearing on the assessment of the above-referenced project will be held May 17 , 1983. Background: Public hearing on this improvement is being held at the request of the City Council in order to limit potential losses as the result of assessment appeals for the proposed work. In a meeting with property owners , the cost of the project was first estimated to be $99,600.00 with an estimated assessment of $4,150.00. The Feasibility Report revised the estimate based on a soils report which required additional sub-cut; that estimate was a total cost of $111,300.00. The estimated assess- ment in the Feasibility Report was $4,452.00 per lot. The project was designed, advertised for bid and the bid price for construction was $80,510.85. With a 10 percent construction contingency and 25 percent for technical and administrative services, the total assessable cost is estimated to be $108,689.65 for an assessment of $4,347. 59 per lot. An analysis of the benefit, based on the increased value of the lots as a result of the improvement, supports a $5,400.00 assessment. This amount exceeds the proposed assessment but that is not the most difficult question facing Council . Property owners have advised staff that the property owners cannot afford the assessment. The assessment, based on present practice, would result in an increase in monthly house payments. Tabulated below are some combinations of assessments and the affect on the monthly payment. John K. Anderson May 12, 1983 16th Ave./90th St. Improvements Page -2- YEAR ONE MONTHLY COST @ 9.75 PERCENT Term (Years) Principal Interest Total 10 $ 36.23 $ 35.32 $ 71.55 15 24. 15 35.32 59.47 20 18. 12 35.32 53.44 City Council cannot alter the amount of the assessment, but the monthly payment could be reduced by extending the term of the assessment. I have listed below three alternatives, given that the road has a 20-year life design, it is not appropriate to extend the assessment past the life of the roadway. By extending the term of the assessment, the monthly payment can be reduced, but it can be reduced only to $53.44 per month. There are two courses of action to follow. One, is to direct City staff to prepare a resolution adopting the assessments for 16th Avenue and 90th Street Roadway Improvements in the amount of $108,689.65 spread equally to 25 lots over a term specified by City Council , at an interest rate of 9.75 percent. The 9.75 percent interest is established by present bond rates, and City policy. In the event, the assessment is ordered, the contract for the improvement of 16th Avenue and 90th Street should be awarded to Lundgren Excavating at a bid price of $80,510.65. The other course of action to follow is to determine that the project should not proceed and that the bid for the improvement of 16th Avenue and 90th Street should be rejected. Action Requested: Direct City staff to prepare a resolution declaring the cost to be assessed and ordering the preparation of proposed assessment No. 1982-6, 16th Avenue and 90th Street. AND Adopt Resolution No. 213/, awarding the contract for construction of 16th Avenue and 90tn Street Roadway Improvements to Lundgren Excavating, 5609 35th Avenue South, Minneapolis, MN 55417 in the amount of $80,510.65. HRS/jvm Attachments E,D AI - V R Y 111 MAY 1 1 1983 CITY OF S AKOPEE May 10, 1983 Ms. Judith S. Cox City Clerk City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Re: hr•opo:.;(l I'or• 16th AttenUrind ')t}► ;street roadway improvomerlts. Dear M s. Cox, According to the requirements setforth in your letter dated the 22nd of April, 1983, we wish to file a written objection to the road assessment now being proposed for 16th Avenue and 90th Street . We feel that the estimated cost , $108, 689. 65, is a tremendous amount to be paid by only 25 property owners in that area. It would, indeed, be a hardship for us to pay that large of an assessment. In addition, we do not feel that the proposed road improvement would increase the value of our property enough to offset the cost of the assessment. We are in hopes that the City Council will reconsider its thinking on a road improvement that will benefit few and be a burden to many. Respectfully, 1)4 nr►.1 ., P. Z i nIil Jane E. Ziru1 DENNIS MILL 3312 BARBARA LN. FtlIIRNSVILLE,MINN. 55337 7 16TH AVENUE AND 90TH STREET ROADWAY IMPROVEMENTS Assessments Lundgren Excavating Bid Price $ 80,510.85 10% Construction Contingency 8,051.09 25% Technical & Administrative Services 20,127.71 Total Assessable Cost $108,689.65 Assessment = Total Assessable Cost Number of Lots . $108,689265 25 Lots $4,347: 59/Lot - ?it..1. i.- . rd td W ei Cr) H c :zJ 0 N C) I-' Ott n I-, 0 p ---I j 0 t7 'I I-' (D (D N C td En 'd 'O 'i i3' ti 'd Vo F'• F'• W N O td W I-' 0 K a) OI- 0 O F-' K N (D c+ P 04 N N c+ 0' 04 \ t K CJ) x lD b0 K cD CI) P O V c+ In c+ .t r ~ 0 6 ° N I0 Cl, m H v, c0F .a o' v, v, cF V1 (D v, v, LA) W V, (A) N S -W-] R. -4 0 -4 0 CO) :3 0 F, Z a P. 1....) O m I"'S (D v, 'S Cl) r,i N N a b N i c+ - `1 0• N./ x I-, 11 1\) i. H. F 00 I. 0 H. cn n N C . f) F.. rn `") �x o\ . H I-' N '.O .`•. H I-, N H. 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In . w D o w w w I w r w -� vi RESOLUTION NO. 2137 A Resolution Accepting Bid On 16th Avenue and 90th Street Roadway Improvements Public Improvement Project No. 1982-6 WHEREAS, pursuant to an advertisement for bids for the construction of 16th Avenue and 90th Street by Roadway Improvements, Public Improvement No. 1982-6, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Lundgren Excavating, Inc. $ 80,510.85 Plehal Blacktopping, Inc. 85,195. 10 Barber Construction Co. , Inc. 86,669.20 Wm. Mueller & Sons, Inc. 87,113.45 Valley Paving, Inc. 87 ,400.80 Midwest Paving & Recycling 89,244. 55 West Suburban Utility Construction 94,637. 55 Alexander Construction Co. 95,910.09 Hardrives, Inc. 99,897.55 AND, WHEREAS, it appears that Lundgren Excavating, 5609 35th Avenue West, Minneapolis, Minnesota 55417 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Lundgren Excavating, 5609 35th Avenue West, Minneapolis, Minnesota 55417 in the name of the City of Shakopee for the improvement of 16th Avenue and 90th Street by roadway improvement, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 1983. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1983. City Attorney /Da MEMO TO: Cable Communications Commission, City Council FROM: Jeanne Andre , Administrative Assistant RE: Update on Cable Franchise Installation DATE: May 9 , 1983 Introduction On Friday, May 6 , 1983 , a meeting was held with -Zylstra-Unite ( ZU ) Regional Manager , Mary Smith, and Bill Anderson, John Anderson and Jeanne Andre from the City. Numerous issues including subscriber installation, studio facilities and staffing, and standardized communications were discussed. This memo is to update the Commis- sion and Council on these issues and seek further direction. Background 1 . Subscriber Installation - ZU reported that no installations had occurred to date due to a computer/converter problem. Persons from United' s Denver office , and representatives of the computer , converter and telephone companies have been trouble shooting for more than a week to determine the nature of the problem. Numerous items have been eliminated as the source of the problem, but no single problem has been found, which will make the system operate once corrected. ZU is working on this problem, but itis unknown when it will be solved. The City must determine whether sanctions should be taken against ZU . The franchise provides that construction be completed within six months of MCCB confirma- tion ( Sept . 9 , 1982 ) unless schedule amendments are approved by the City ( Sec . 7 .03 , page 43) . The City has already approved timing the construction period from the date of company acceptance (October 26 , 1982 ) and allowing construction delays for the aerial system east of the headend and delays on the portions of the underground system not installed due to winter weather (new deadline for these areas is September 16 , 1983 ) . With these amendments it is reasonable to conclude that most of the system should have been available to subscribers on April 26 , 1983 . The penalty for failure to complete system construction is $100 per day that the failure occures or continues ( Sec . 9 . 03 , page 73 ) . The Council can choose to invoke this penalty starting April 26th or any day thereafter. 2 . Studio Facilities and Staffing - As of May 6th ZU is leaning towards leasing space from Dave Moonen at 223 South Holmes Street and hiring Bill Leply as studio manager. However a lease has not been signed and the date Mr. Leply goes on the payroll has not been established. The City Council has already set a deadline on having an operational studio, but has not yet addressed the staffing question. The ZU proposal states that they propose "to have the studio facility operational by September 1982 . However portable production equipment and an editing facility will be available for local programming 90 days before the system is activated. Our Director of Community Television will begin production workshops and access outreach Update on Cable Franchise Installation to Page Two May 9 , 1983 at that time to ensure the activation of local programming at the date the system is completed and in operation in the service territory." (Form K, page 2 of 4) . The City Council has already accepted that the studio will not be operational in September, 1982 , or even by April 26 , 1983 . The new deadline is June 7 , 1983 . However the City still expects that coordination of access activities will occur in advance of the studio opening. This activity should have commenced March 9 , 1983 , according to the ZU proposal and revisions the City Council has approved. As the access coordinator was not hired at that time , the company is clearly not in compliance and penalties may be instituted. The City should seek the immediate hiring of the access coordi- nator to begin work with schools and other institutions before the end of May. 3 . Standardized Communications - The issue of obtaining information from the company in a timely and standardized meanner was also discussed. ZU agreed to provide a monthly report along the lines of the quarterly report prepared for Chaska (a sample to be provided) . The report would come to staff on the 15th of the month ( for data as of the last day of the previous month) and go to the Commission at its regular meeting (or earlier if a special meeting is held) . The report would also be forwarded to the City Council at their next meeting. The Commission and City Council should determine if any additional information beyond that suggested by the company or outlined in the ordinance, is requested. For variances , ZU is in agreement with Commission review prior to Council consideration. ZU has agreed to try and submit each request by the third Monday of the month in order for staff to prepare a report on the request . Requests received after that deadline will be considered as feasible. Chairman Anderson suggested that the Commission could call a special meeting to consider requests if there is more than a two week wait until the regular session. Commissioners should determine if they agree in principle with this suggestion. A 1983 meeting schedule is also included for Commission review. Alternatives 1 . Institute no penalties on Zylstra-United for either 1 ) not meeting construction deadline; or b) not providing access coordination. 2 . Begin proceedings to institute penalties as of the date of initial non-compliance: April 26 , 1983 , for construction and March 9 , 1983 , for access coordination; or the date of action by the City Council - May 17 , 1983 ; or some other designated date . 3. Negotiate a compromise solution with Zylstra-United to alleviate the areas of non-compliance. Update on Cable Franchise Installation / Page Three May 9 , 1983 Requested Action 1 . Make a determination on whether or not penalties against ZU should be instituted for non-compliance with construction schedule . 2 . Make a determination on whether or not penalties against ZU should be instituted for non-compliance with access coordina- tion activities . 3 . Determine if the Cable Commission will hold special meetings to consider variance requests by ZU if there is more than two weeks until the next regular session. 4. Determine what information is desired in the monthly report from Zylstra-United. JA/jms Recommended Action At its May 9 , 1983 , meeting the Shakopee Cable Communications Advisory Commission took the foiling actions : 1 . Moved to recommend to City Council that penalties as out- lined in the cable ordinance be institutedon May 17th unless the installation of the addressable or a substituted system has begun no later than May 17th. 2 . Moved to recommend to City Council that if Zylstra United does not hire a studio manager by May 17th penalties as outlined in ordinance be instituted. Penalties are outlined in Section 9 .03 , Liquidated Damages from Security Fund, and include item G, "failure to provide the services , equipment and facilities for the public Grantee has proposed, the liquidated damage amount shall be $100.00 per day for each day, or part thereof , that such failure occurs or continues . " These penalties are to be taken from the security fund outlined in Section 9 . 02 . Staff also recommends that an average number of installa- tions per week be established at 150, until all subscribers are served, to assure an ongoing commitment to serve sub- scribers at a reasonable rate. The company has told people that they can do 35-50 hookups per day, and can install six days a week. lam Zylstra--United Cable Television Co. Chaska Shakopee Northfield 123 West Third Street P.O. Box 146 Chaska, MN 55318 (612) 448-3831 May 12, 1983 City Council City of Shakopee Shakopee, Minnesota 55379 and Cable Communications Advisory Commission City of Shakopee Shakopee, Minnesota 55379 RE: CABLE TELEVISION STATUS REPORT Ladies and Gentlemen: This letter is to confirm the actions that I have taken since meeting with the Advisory Commission Monday, May 9. At that meeting I stated that Zylstra-United Cable Television would reinstitute its customer cable installations using stand- ard converters rather than the prefferable addressable converters with in 48 hours if we continued to have equipment difficulties with the addressable system. For- tunately between the various engineers flown in from the Jerrold Company (our ad- dressable system equipment supplier), the Digital Corporation ( our computer sup- plier), the Rixon Company (our modem supplier), as well as United Telephone,and Zylstra-United's back-up engineer on addressability from Denver, Colorado and our in-house engineer, we were able to reme; the problem by 2:00 PM, Wednesday, May 11. We, therefore, were able to resume the installation of customers on our preferred addressable converter system by 4:00 PM on May 11, rather than proceed with the less desirable standard converters. Those installations have continued since that time and we are adding personnel to speed up installations. Obviously the equipment failure over the past 15 days has penalized us by eliminating income which we would normally would have realized. Zylstra-United was also placed in the position of having paid installation crews on hand with no installations to do. To date none of the engineers from the various equipment suppliers have given me anyone reason for the equipment failure. I am awaiting a complete summary of the situation. At the May 9 meeting I also pointed out that I would have the Shakopee Public Access Coordinator Studio Manager employed no later than May 15. Mr. William Leply, whom I believe you know as a result of our earlier discussions, will begin his official duties as of that date. Official notification of his employment took place on May 5 and I have supplied him with job related background and educational materials since that date. Susan Hawker, Shakopee's Office Manager since April 15, 1983, has been actively engaged in marketing the Shakopee system. To date over 500 sub- scribers have been secured. With continuing and additional help from the Zylstra-United staff her aggressive marketing activities will be for the present, her primary effort. During the last few weeks I have revisited the owners/managers of each known multiple dwelling unit in the city of Shakopee to secure access and prewire agreements. The necessary agreements have been signed by five of the complexes with other:.expected to follow shortly. The Shakopee office and studio site location has proved to be a difficult problem to solve in that Zylstra-United is limited by the franchise agree- ment to the downtown area. Many sites are not suitable due to the poor condi- tion of the buildings, the improper space configuration (ceilings too low for studio or pillars obstructing open space) , as well as, unavailability due to occupancy, not to mention the proposed demolition of the one site that appears to be most suitable. In view of thata site south of the 1st National Bank and railroad tracks on Holmes Street seems to be the most likely locatio,, although physical limitions of the structure do exist. I am continuing to work on this problem and expect to have it resolved shortly. Another item which I wish to bring to your attention is the Color Weather Radar on channel 13. (See attached memo to Shakopee Cable Communications Advisory Commissions) . Within the last few days a new development has occured in regard to the Color Radar. WCCO's William Craig and engineer Tim Sullivan, whom I initally contacted last October, have approached me with an offer for radar service. If they can deliver the service sooner and better than Kavouras, I may accept their offer. I have requested a demonstration of the service and a sample contract. I will keep you informed. I have also had meetings with the Shakopee School District peNtaining to the many uses of cable for educational purposes, as well as, meeting with the Shakopee, Jordan, Chaska, and Waconia School Administrators in regard to shared services via cable. All four school districts are members of the Scott-Carver Coop4and, as you know, Shakopee and Chaska are connected by cable allowing the school districts to share service. Within the past 2 weeks, discussions and meetings have also taken place with the staff at the Women's Reformatory regarding the design plan for cable install- ation and public access programming, as well as, limited discussion with the county on cable installation in the Court House and access to the Emergency Override System, a component of channel 12, the designated emergency channel. I have also discussed Public Access programming with St. Francis Regional Medical Center among many others. A Zylstra-United crew has been placing conduit underground where the city is currently trenching. A contract has been awarded to the DeYoung Construction Company for the Shakopee underground areas slated for completion in mid-summer. I will keep you advised on any further developments. Sincerely, Mary A. Smith Manager MAS:sh CC: John Anderson Julie Pier Jeanne Andre Wesley Schick J.W. Abbott Tony Guen MEMO TO: Shakopee Cable Communications Advisory Commission Fr,: Mary A. Smith DT: April 18, 1983 RE : COLOR WEATHER RADAR, CHANNEL 13 This is to inform you that the Color Weather Radar as proposed by Zylstra—United ( See attached page from Shakopee Proposal sighting the Arvin Radar Equipment . ) is no longer available in the Twin City area . Their nearest weather center is in Huron, South Dakota. Any radar service from that distance would not prove satis— factory in giving Shakopee proper storm warnings , because nothing below 30, 000 feet would show up on radar. I am currently exploring possibilities for radar service with other cable systems in the Minneapolis area, Apparently Zylstra—United is not the only company experiencing this problem. The only alternative at this point seems to be Kavarous located at the Minneapolis-St . Paul Airport . However , the cost of the Kavarous equipment is approximately three times the cost of Arvin. (See attached Kavarous proposal . ) This does not include the annual access fee of $624 nor the dedicated line necessary between the Kavarous twin City location and Shakopee . I should point out that Kavarous is a more comprehensive system and superior to Arvin, there— fore the cost increase . I would consider buying this equipment if I could have some assurance from the Advisory Board that this equipment could be shared by both Shakopee and Chaska — one piece of equip— ment for both cities for example . The City of Chaska has no objection to this arrangement nor does Kavarous . If you are interested in my persuing this aspect of providing Color Weather Radar, please advise me as soon as possible. /b6 MEMO TO: Cable Communications Commission, City Council FROM: Jeanne Andre , Administrative Assistant RE: Cable Variance Request No. 2 - Color Radar Service DATE: May 5 , 1983 Introduction Zylstra-United has submitted variance No. 2 , a request to provide an alternative color radar system in cooperation with the Chaska cable system. The City Council , with recommendation from the Cable Commission must review and take action on this request . Background Under the prescribed variance procedure , the cable operator can vary from the adopted cable ordinance if a variance or amendment s approved by the City. Upon receipt of the variance request , :he City Administrator can approve the change on his own authori- zation, refer the request to the City Council or recommend a formal amendment process with public hearings , etc. Staff is recommending Council review of this variance request without a formal amendment process , and that the Cable Commission review the request and offer their recommendations . Attached is a copy of the variance request and supporting documen- tation. The request involves substituting a color radar system to be provided by Arvin to the Shakopee system alone, for a system provided by Kavoras jointly to the Shakopee and Chaska systems . The Arvin system is no longer available , but when bid had a capital cost of $6 ,000. The Kavoras system is a much better system but has a capital cost of $16 ,000. The increased cost is the basis for the company request that the enhanced system be shared by the two systems . The equipment necessary to provide this service is the largest expense , and only one set of equipment will be purchased. The City of Chaska is agreeable to sharing the service although their position is that the service should be provided whether or not Shakopee agrees to a cooperative agreement . Chaska does not care where the equipment is placed but wants the service on line immediately. Zylstra-United has suggested that the equipment be placed in Chaska and connected to the Shakopee system via the institutional interconnect to be installed via Hwy 169. The only disadvantages of this arrangement to Shakopee are 1 ) the Chaska authorities would have control of the switch from one radius map to another or a quadrant expansion or precipitation range request ( Shakopee authorities can request this change by phone) ; and 2 ) Shakopee could not get the system until the 169 bridge is completed in the fall of 1983 . The last is the reason Scott County Civil Defense Director Tire O'Laughlin is supportive of installing the system in Chaska. Because the Chaska system is completely opera- tional , the radar could be in place for more of the 1983 tornado system. Mr. O'Laughlin is most concerned about This benefit , which all surrounding communities would share due to the coopera- Cable Variance Request No. 2 - Color Radar Service ( 0 ?f Page Two May 5 , 1983 tive nature of civil defense activities . Mr. O' Laughlin is also very supportive of having the Kavoras system with its enhanced capabilities . His letter of support is attached. Alternatives 1 . Deny variance and allow ZU to make no substitution, therefore having a cable system without weather radar. 2 . Deny variance and require ZU to provide a separate weather radar service serving only Shakopee . 3 . Approve variance and allow system to be installed in Chaska with an interconnection to the Shakopee system. 4 . Approve substitution of Kavoras system serving both Shakopee and Chaska , but require equipment to be installed in Shakopee rather than Chaska . Recommended Action Approve variance number 2 requesting to provide the Kavoras color radar service instead of the Arvid service listed in the Zylstr_a- United proposal , and allow the service to be installed to serve both the Chaska and Shakopee cable systems , with equipment to be located in Chaska connected via the institutional interconnect to Shakopee . Commission Recommendation At its May 9 , 1983 , meeting the Shakopee Cable Communications Advisory Commission approved the above recommendation with an additional stipulation that future shared activities between Chaska and Shakopee be focused in Shakopee . JA/jms 0. !0 Number ., (office use only) CITY OF SHAKOPEE APPLICATION FOR VARIANCE FROM OR AMENDMENT TO CHAPTER 13 OF CITY CODE, CABLE COMMUNICATIONS FRANCHISE VARIANCE Date: May . . 1983 Contact Person: Mary A. Smith Phone: 448-3831 Address: 123 West Third Street P .O. Box 88, Chaska , Mn. 55318 —_!`yyi City State Zip Consultant: Phone: (if any) Address: City State Zip Requirements of Franchise: Arvin TWI Color Weather Radar Video NOAH AUDIO Citation for Requirement in Offering: ZYLSTRA-UNITED CABLE TELEVISION PROPOSAL TO THE CITY OF SHAKOPEE , VOLUME II , CHANNEL CAPACITY AND SYSTEM DESIGN, Form I , Appendex I-8 , page 1 Requested Variance: SI1BSTITIITTQIIT OF E .ANS OF_DET-Tc1FRv OF SERVICE FOR COLOR WEATHER RADAR VIDEO Reasons for Requesting Variance (i.e. hardship, expense, delay, technical needs) ARVIN TWI COLOR WEATHER RADAR IS NO T,ONCER AVATLARI,E TN THF. TWIN CITIES AREA. THE NEAREST SOURCE OF SERVICE FOR THE ARVIN EQUIPMENT IS LOCATED IN HURON, South Dakota . A (f ) \-- __-,,L.4_,,•• Si natur of licant g Zylstlra—United Cable Television Co. Chaska Shakopee Northfield 123 West Third Street P.O. Box 146 Chaska, MN 55318 (612) 448-3831 MEMO TO: Shakopee Cable Communications Advisory Commission , William Anderson - Chairman FM : Mary A. Smith \ , DT : April 18 , 1983 RE : COLOR WEATHER RADAR , CHANNEL 13 This is to inform you that the Color Weather Radar as proposed by Zylstra-United ( See attached page from Shakopee Proposal sighting the Arvin Radar Equipment . ) is nO longer available in the Twin City area . Their nearest weather center is in Huron , South Dakota . Any radar service from that distance would not prove satis- factory in giving Shakopee proper storm warnings , because nothing below 30, 000 feet would show up on radar . I am currently exploring possibilities for radar service with other cable systems in the Minneapolis area . Apparently Zylstra-United is not the only company experiencing this problem. The only alternative at this point seems to be Kavarous located at the Minneapolis St . Paul Airport . However , the cost of the Kavarous equipment is approximately three times the cost of Arvin . ( See attached Kavarous proposal . ) This does not include the annual access fee of $624 nor the dedicated line necessary between the Kavarous Twin City location and Shakopee . I should point out that Kavarous is a more comprehensive system and su'erior to Arvin , there- fore the cost increase . I would consider buying this equipment if I could have some assurance from the Advisory Board that this equipment could be shared by both Shakopee and Chaska - one piece of equip- ment for both cities for example . The City of Chaska has no objection to this arrangement nor does Kavarous . If you are interested in my persuing this aspect of providing Color Weather Radar , please advise me as soon as possible . OL,ti k,-- -. Page l0a of 20 is C. EARTH TERMINAL Unit Cost Quantity Extension SatCom 450 TC Antenna $26 , 500 1 $ 26 , 500 Additional feeds (total 4) 1 , 500 2 3,000 Foundation, cabling, etc . -- Lot 5,000 Amplica LNA 1 ,650 6 9 , 900 Shipping and Installation -- -- 4 ,400 Category Total $ 48, 840 D. IIEADEND Unit Cost Quantity Extension Scientific-Atlanta 6250* demods (v) $ 2 ,480 17 $ 42 ,160 Scientific-Atlanta 6250 demods (u) 2 ,635 2 5 . 270 Scientific-Atlanta 6 350* mods ( 2-13) 1 , 783 12 21 , 396 Scientific-Atlanta b350* mods (A-W) 1 , 938 23 44 ,574 Scientific-Atlanta 6350* mods _(IJW1.11..._ -- 2 ,015 29 58 435 Arvin TW1 radar weather system ,_ • • 51 5 ,96 Catel FM Audio Subsystem* -- ________ 7 , 590 Microsystem One (automated programs) 65 ,000 1 65,000 Emergency Generator Plant 15 , 000 1 15 ,000 UPS Standby Power System 6 ,000 1 6 , 000 Magnavox Status Readout 25 ,000 1 25,000 Signal Routing & Patching -- Lot 2,000 Jerrold All-1 Addressable Control 26 ,000 1 26 , 000 Jerrold Encoders 1 , 200 18 21 ,600 . Scientific-Atlanta 6601 sat. rcvr 2 , 100 20 42, 000 Scientific-Atlanta 6603 sat. rcvr • 2, 400 10 24 ,000 Catel VFMS 3000 (FM/TV System) 2, 500 2 5,000 Misc . Allowance, racks, passives -- Lot 5 ,000 Shipping and Installation 40 ,000 Category Total $497, 162 *See separate itemization, Appendix I-3 r .� r Ic►�c. t,1VVIKIICJIV I Ca�v�oura �y Federal Aviation Building • 6301 34th Avenue South Minneapolis, Minnesota 55450 • (612) 726-9515 -- - ---------- - ---- DATE Plea,.►nd►cat. 124101/25/83 n .r wh•n ord.rrnp • TO _.Mary_ Stuff th___._____-._ -----___--_----.....- *ATPrr+anirr oxrt.15 — R .. . 1/3dn, 1/3 install , Net 30 _i Y les t r United Cable flx5mistb tiifttiNd bzit? To et stto,fitb —__- _ 30 days ARO P.O. Box 146 -_ Casks, MN 55318 SAI.€SMAx.._- toe IPPD --- RP Destination HERE IS OUR QUOTATION ON THE GOODS NAMED. SUBJECT TO THE CONDITIONS NOTED: CONDmONs: The prices amt Binns On this fpxitation(VP not sit*' t to verbal changes or other agreements utile%q rry,c,d in wntlnq try ttw Home Office of the Seller AU itakrttons(Intl(Nit Vmr.ntsetn.ctv►hr eahint,c‘nstrikescx-cKIentcfinsavnk►hiltyofnurtenahmdallothercat►yrst.ryondaurcontrr4Pticrne►retrssedoncostsandconditions exrstutq on date 01 quotation and are s Veit to change by the Seller before final(Ironer—ince Typocrfriphhml and see rxgraptttc errors sttirtrl to correction Conditions not sp -!tic silty staled herein six 1l ho gnw-'me d t ry establ►stewi trade customs Teens tnrnns►Oent with ter en stated herein wtw:h mayrnipenron Fri Pluchasefsfomyil order will not be binding on Ih e Seller This price quotation shall not tr f eu-1tnq upon:eller until reds eel to writing in the rollers Customer Order Acknowledgement and signed by Seller and I r h.rer QUANiTI'T DESCRIPTION P TCE AMOUNT 1 Model 500 $13,900.01 Two Ranges (user selected) • Standard National Weather Service map overlays On/Off VIP level control Quadrant Expansion Power On/Off Switch Dedicated Phone line port Single Site Radar Hook-up Emergency Service to back-up transmitter Non-adjustable Video-NTSC compatible 2,000.01 Couplers - Ground Start 215.01 $16,115.01 Prompt payment discount 2"' 322.31 $15,792.71 Data Access Fee Schedule: (billed Quarterly) Single Radar Data Access Fee $52 per month. $52/month 5156/quarter • QUOTE VALID FOR__30._.DAYS rrmr(-,trrrr,41riPr '�Ir;rlWHIM N"(1t74ft`t ,tY Zylstra—United Cable Television,Co. Chaska Shakopee Northfield 123 West Third Street P.O. Box 146 MEMO Chaska, MN 55318 (612) 448-3831 TO : John Anderson , Shakopee City Administrator FM: Mary A. Smith , Manager �7N . 6k' 41 DT : May 5 , 1983 RE : COLOR WEATHER RADAR , Channel 13 Please note that I am applying for this varience at your request . I am not certain that a varience is necessary in that the Arvin TWI Radar System that was proposed is no longer available in the Twin Cities area . The only alternatives available to us at this time seem to be the Kavarous Radar System or the WCCO Radar both of which are three times the cost of the proposed Arvin System. We will deliver the Color Weather Radar service as soon as a reasonable means of doing so can be found . (C COUNTY COURT HOUSE - SHAKOPEE, MINNESOTA 55379 - 16121 445-7750 EXT. 161 April 29, 1983 Jeanne Andre • Admin. Asst . City of Shakopee Subject : Cable TV Dear Jeanne : This is to confirm our previous telephone conversation concerning the installation and use of the color radar cable television system. I have met with Greg Davies , my counterpart in Carver County, and we are in agreement and recommend the follow- ing: 1) That the Kavoris System be used. 2) That dedicated telephone lines should be used to hook said system into the radar network. 3) It is acceptable at this time for Carver County to maintain control over said system, it for no other reason, so that the system can be installed as soon as possible. (If Scott County were to have control of the system, said system could not be put into operation before September, 1983, because of the bridge work being done on TH 169 . It is our understanding that no new cables will be statin„ across the river until the bridge work Is completed . ) 4) This office wishes to have the over-ride capability for putting out warnings on the cable system. Both Carver and Scott County Emergency Preparedness Offices desire this capability, and were assured by the cable company that it would be available to us as part of the system. OFFICE OF EMERGENCY PREPAREDNESS 1111111111 TIM O'LAUGHLIN/DIRECTOR GORDON GELHAYE/DEPUTY DIRECTOR Scott County Is An Equal Opportunity Employer Page 2 Cable TV April 29, 1983 Thank you for your concern and leadership taken in this matter. If we can be of any further assistance, please contact this office . Sincerer/ l Tim O'Laughl u cc : Greg Davies , Carver County Emergency Services TOL/lc Memo To : Cable Communications Commission, City Council From: Jeanne Andre , Administrative Assistant RE : FCC Waiver Petition Date : May 4 , 1983 Introduction The City of Shakopee must file a petition to exceed the 3% ceiling on cable franchise fees established by the Federal Commun- ications Commission (FCC) . The City ' s franchise ordinance provides for a 5% fee which can only be collected if the FCC approves the waiver . In order to prepare the petition, a number of policy and budgetary decisions must be made by the City Council , with recommendations from the Cable Commission . Background The City is scheduled to receive a 5% franchise fee annually , with the first year to be paid by January 30th of 1984 based on the company ' s gross receipts for 1983 . The second year fee would be paid in 1985 based on 1984 receipt , etc . By law the City can only collect a 3% franchise fee unless it agrees to dedicate all franchise fees to the regulation and promotion of cable and files a waiver to exceed the limit , which the FCC subsequently approves . The waiver must justify the proposed expenditures for cable and the need to exceed the established 3% ceiling . Zylstra-United , in their pro forma submitted with their initial proposal for cable service in Shakopee , projected the following franchise fees and gross revenues over time (based on a 60% penetration rate by year 3) . The 3% fee is also listed for comparison as that is the amount currently authorized by the FCC . Table 1 - Projected Franchise Fee Revenues Gross Revenue** 5% Fee 3% Fee Year 1 76 , 000 3 , 800 2 , 280 Year 2 631 , 000 31 , 550 18 , 930 Year 3 848 , 000 42 , 000* 25 , 200 Year 5 971 , 000 49 , 000* 29 , 400 Year 7 1 , 244 , 000 62 , 200 37 , 320 Year 10 1 , 656 , 000 83 , 000* 49 , 800 ** Gross revenue from Form G-2 , page 6 of. 20 of ZU proposal * Franchise fee listed on Form G-2 , page 18 of 20 of ZU proposal Page Two There is a chance that federal laws providing for franchise fees and setting the amount that can be charged will change in the near future or during the life of the franchise . However , as this factor cannot be judged as to its likelihood , the City must go ahead and submit the waiver for the 5% fee and justify how it would expend funds projected in a few sample years, such as year 5 and year 10 . An additional short-term decision will be the timing of expenditures and whether the City should expend funds in the year they are generated or the year they are received , or a combination of the two . The three areas which have been suggested for expenditures are regulation, public access and research and development . 1 . Regulation- The City is already involved in regulation through commitment of staff time and resources to the Cable Communications Commission and routine oversight of the franchise , 1 $4 , 100 was budgeted for cable in the 1983 City Budget , of which $2 , 750 was anticipated for regulation and $1 , 350 for access . These figures may be low relative to what is actually happening, but the total is above the projected revenues of $3 , 800 . The next few months will determine whether the revenue projections are high or low based on actual subscriptions to cable and penetration rates . Costs for regulation could vary from year-to-year . For instance in the start-up year, during rate reviewals and at the end of the franchise term, much more time will be spent on reg- ulation . In other years the amount of time spent on regulation could depend on how activist the Cable Commission wants to be . Professional and secretarial support and the cost of supplies , workshops , travel and publications must be built into this budget . 2 . Public Access-It is anticipated that the City would promote public access from franchise fees . This could be done in a number of ways , probably with grants . The common vehicle for access development is the creation of a non-profit access corporation which would develop a budget and request funds from the City for its activities . The City could also make grants directly to community institutions and organizations who wish to provide access programming , perhaps requiring matching funds . City Staff have expressed interest in having a person on staff who could work with them on government access programs . This function could be combined with the regulatory staff function . The City may also wish to have certain equipmint such as permanently installed cameras in the Council Chambers to assist in govern- mental access . A major question on public access therefore becomes whether to promote a centralized or decentralized access function. 1 Page Three 3 . Research and Development- Through research and development the City could look into ways to use Cable Communications for a broader array of municipal. services . Some examples are : data transmission , meter reading , computer-aided dispatch , traffic control , and energy load management . Although the funds available could not begin to assist in the capital purchases necessary to implement such programs , franchise fees could fund feasibility studies which would point out the cost-benefit of new service delivery systems available with cable . To initiate discussion two possible budgets for years 5 and 10 are provided below. These budgets provide support for an access corporation with separate incentive grants for organizations to get involved . It presumes that a staff person will be hired by the City to work in the areas of regulation (25%) , municipal access program- ming (25%) , and research of municipal applications of cable (25%) . It presumes that the person would work part-time or be shared with another City (cable officer for Chaska) or another City department (such as Administration) . Minimum secretarial , legal and technical support are also included . This budget presumes the City will provide facilities to house the additional staff at no cost . Table 2- Year 5 Projected Cable Budget - $49 , 000 Regulation and Muncipal Access Functions $20 , 000 Administrative Staff (50% time) $13 , 500 Legal and Technical Services 1 , 500 Secretarial Services (10% time) 2 , 000 Supplies , Publications , etc . 3 , 000 Public Access $20 ,000 Grant to Non-profit Access Corp . 15 , 000 Grants to Community Organization 5 , 000 Research and Development Activities $9 ,000 Administrative Staff (25% time) 6 , 500 Legal and Technical Services 1 , 000 Secretarial Services 500 Supplies , Workshop , etc . 1 , 000 Page Four Table 3- Year 10 Projected Cable Budget- $81 ,000 Regulation and Municipal Access $32 , 000 Administrative Staff (50%) 17 , 300 Legal & technical services 5 , 700 Secretarial services (16%) 4 , 000 Misc . supplies , workshops 5 , 000 Public Access $35 , 000 Grants to public access corp . 30 , 000 Grants to community organiz . 5 , 000 Research and Development $15 , 000 Administrative staff (25%) 8 , 500 Legal & technical services 2 , 500 Secretarial services 2 , 000 Misc , supplies , etc . 2 , 000 Requested Action Review the background information and projected budgets and recommend to staff the justification and budget which should be utilized in preparing the FCC waiver . Recommended Action At its May 9 , 1983 , meeting, the Shakopee Cable Communications Advisory Commission recommended that City Councildirect staff to prepare a petition to the Federal Communications Commission (FCC) to waive the 3% franchise fee ceiling based on the justi- fication and budget presented by Jeanne Andre in her memo of May 4, 1983 , on the FCC Waiver Petition. 4/Management Information Service t V't. Ilir k)° • 6•' r j`"rte- Ile 2- 1 "rpt.n"Z r, 4 r lin. us - o CAI blc r'! ey r mu .4.4) ✓i.GG; t1 J fr TABLE 1. POTENTIAL CABLE USES: i. Electronic mail/memoranda transmission. CITY OF DALLAS ANALYSIS j. Electronic funds transfer(fines or city services). k. Health monitoring of police and fire personnel. I. One Way Cablecasting. a. Proceedings of the council and boards. Problem and considerations in digital information b. Interdepartmental training and information: use. new employee training; new procedure imple- The state of present technology and start up mentation; continuing education. of systems may put this at lower priority level; capability could be built in. Some of c. Client training and education programs: at these applications require total saturation home workers; new technologies; regulation (reaching every household)to be effective. compliance. 2. Alerting systems required for digital monitoring. d. Visual history of city. e. Court cases. IV. Use of Dedicated Channels. f. Dissemination of information and education toa. Aviation and transportation information. citizens, including: driver training and safety; h. Fire monitoring surveillance. fire prevention; traffic information; emergency c. Security monitoring of city buildings. warnings; consumer informtion; city public d. Flood and Traffic control. relations; and job information. e. Reserved emergency channel. Problems and considerations in use t1 one way f. Client assessment. g. Paramedic use. cablecasting: 1. Number of facilities and staff needed for h. Energy load management, and other digital applications. production. 2. Legality of court proceedings. i. At home work programs. 3. Location of production facilities. j: Police magistration. 4. Portable equipment. Problems and considerations in use of dedicated channels. 11. Interactive Modes. 1. Number of channels needed could be a prob- a. Service delivery: client interviewing and screen- tem. Compatible programs not able to fill a •.: ing; problem solving; polls, citizen surveys; channel might share time. information gathering;magistrating of prisoners; paramedic functions. V. Visual Monitoring. b. Administrative: field reports; at home work;tech- a. Building surveillance. nician training; procedural updates, conferences. b. Neighborhood fire monitoring. c. Traffic control. Problems and considerations for interactive modes. d. Flood control. 1. Eventual channel allotment may not hold all programs, since some may need to he tett- Problems and considerations in use of visual cated channels (i.e., police department, at- monitoring. home work). I. Amount of equipment needed—initial cost 2. Some programs requiring dedicated channels and maintenance. might not be able to fill a channel; however, 2. Constant assurance of system integrity. compatible programs might share channels. 3. Alerting systems required for visual monitoring. 3. Paramedic and other fire department uses would require portable equipment. V1. Regional Interconnection. 4. Many of the service delivery client groups a. Regional meetings of municipal officers and would not have home access to the interactive special associations. programs targeted to them. b. Regional information. 5..Public access points would he required for one c. At-home work programs. time interactive use,such as job interviewing. d. Regional emergercy alerts. 111. Digital Information (nonvideo). Problems and considerations with regional inter- a. Meter reading. connection. , b. Traffic control (could be visual monitor). 1 1. Availability of another franchise in needed c. Flood control (could he visual monitor). areas. d. Energy load management. 2. Total saturation for regional emergency alerts. e. Burglar alarm systems. f. Fire early warning systems. – g. Purchase of events tickets. S<mHc iAnalysts and Summary: fe%eummunuations Issue Papers. h._Computer data interface. City or Dallas,Texas,Municipal Library Department,November 1979. 0 fl :, t MEMO TO: John K. Anderson, City Administrator ✓ n FROM: Judith S. Cox, City Clerk RE: Application for Off Sale 3 . 2 Beer License - Bong Hee Kim, dba Tom Thumb DATE: May 10, 1983 Introduction The City has received an application from Bong Hee Kim 409 East 1st Avenue for an off sale 3 . 2 beer license . Background The application is in order, including: no delinquent taxes , surety bond , and applicant certifies that sales are under $10,000 and claims exemption from carrying dram shop insurance . Recommended Action Approve the application and grant an off sale non-intoxicating malt liquor license to Bong Hee Kim, 409 East 1st Avenue , upon surrender of the existing license on June 1st . JSC/jms it MEMO TO : John K. Anderson, City Administrator FROM: Judith S . Cox, Clerk RE : Application for Gambling (Raffle) License St. Francis Regional Medical Center DATE : May 13, 1983 Introduction: The St. Francis Regional Medical Center is planning a community fund raising activity at Murphy' s Landing in September and in conjunction with the activities they would like to hold a raffle and thus are applying for a gambling license. Ms. Marty Jones from St. Francis will be at the meeting on May 17th to answer any questions that Council may have . Alternatives: a] Approve license b] Deny license c] Table application Recommended Action: Approve the application and grant a gambling license to St. Francis Regional Medical Center, at Murphy' s Landing for September 10, 1983. jc / /C., MEMO TO: John K. Anderson, City Administrator FROM: Jeanne Andre , Administrative Assistant RE : Purchase of Computer Equipment DATE: May 13 , 1983 Introduction City staff expressed an interest in purchasing an additional HP-125 and related computer equipment budgeted for 1983 to handle the back- log of activities planned for this equipment . In a meeting with the Capital Equipment Committee, the desire to look at broader long-range needs was expressed, with the perspective that this process should occur before additional equipment purchases are made . Background The Finance Department has purchased an HP-125 micro-computer (video display tube and keyboard) to use as a terminal for LOGIS . Also acquired were a dot-matrix printer, double disk drive and the necessary cables , modern and software to accomplish finance-related activities , all with 1982 funds . Administration also acquired a letter-quality printer approved under the 1983 budget . The Finance Department uses the equipment as a terminal to conduct daily financial transactions and produced the 1982 Annual Report with the word processing capability. Other departments have been "borrow- ing" time on the computer/word processor but have not had enough time available to made a dent in the immediately proposed projects . Projects which been been successfully produced on the processor include : four sets of engineering project specifications , design criteria for storm water management , draft personnel descriptions and evaluations , and the surveys conducted by the Energy and Trans- portation Committee. Engineering, Public Works and Administration have spent time working with data management software to prepare the engineering monthly report , record street maintenance data and tabulate the transportation surveys . All of these projects have involved persons from engineering, administration and finance work- ing before and after normal hours to have sufficient access to the equipment . Many projects proposed to be stored and accessed in word processing have been typewritten due to the lack of access , including HRA Program Options , City Council Goals and Objectives , Losers Group information and engineering standard specifications . Other projects such as the personnel policy and fee schedule have not even been started due to the scheduling problems . The data management projects have been unduly delayed for the same reason. Marilyn Remmer, Pat Pennington and Gregg Voxland have been trained to use the computer as a terminal . Marilyn Remmer, Jeanette Shaner, Jane Van Maldeghem, Cora Underwood, Gregg Voxland and Bo Spurrier know how to operate word processing. Steve Hurley, Bo Spurrier and Jeanne Andre have worked on data management software . The skills these employees can apply to the microcomputer to increase efficiency are greatly limited due to their inability to gain access to the machine . Finance has priority in using their own ' ' C- Purchase of Computer Equipment Page Two May 13 , 1983 equipment and now that they have begun entering budget data, access for others is reduced even further. The proposed solution is to purchase one of the computers budgeted for 1983 . The Administration budget included the purchase of a video display tube and keyboard, a dual disk drive, software , cables and a letter quality printer. It was proposed that this equipment would be the same as finance equipment already purchased so that they could be interchanged in the case of system failure , except for the printers . The printer budgeted for administration has already been purchased and it appears we need no new cables at this time . If purchased prior to May 23rd the VDT, keyboard and disk drive are at a reduced price. The following is a list of items as budgeted for administra- tion and with actual purchase prices now. Table 1 - Cost of Computer Equipment Equipment Budgeted Amount Actual Cost Video Display Tube and Keyboard $2625 $2195 Dual Disk Drive 2100 1995 Letter Qualtiy Printer 2600 2875* Software 700 700 Cables 300 - Total $8300 $7762 *already purchased If this equipment is purchased, there is the additional problem of finding a location in City Hall for the workstation. Due to the multitude of users it is inappropriate to develop a workstation in any one office , but there isn' t much space to develop an independent station. City Hall staff had a meeting and decided to close off the rear door in the bank portion of City Hall and move the lunchroom to the current rear entry way. The lunchroom would then be turned into a computer workstation. New office furniture is also necessary to provide a workstation house for the new equipment and avoid backaches and eye strain common for terminal users . This furniture was not budgeted for 1983 , but is most appropriately purchased at the time computer equipment is acquired. The Council must address this issue when authorizing any equipment purchase . The Equipment Committee ' s desire is to approach any new computer acquisition looking at longer term needs , with possible City/SPUC cooperation, in line with the most recent joint meeting between the two bodies . To this end, the Committee suggests the formation of a computer task force with representatives from SPUC ( staff and Commissioners ) , the City Council , City staff and with possible Purchase of Computer Equipment C Page Three fi May 13 , 1983 liaison with Scott County, LOGIS , and any other agency with whom the City might interface or seek cooperative arrangements . The task force will conduct a needs assessment which may reinforce the direction the City is budgeted to take with micro-computers and linkage to LOGIS , or may recommend a more elaborate stand- alone system with multiple users and shared costs . Staff desire is that any needs assessment would be undertaken quickly so that current as well as long-term needs can be met . Alternatives 1 . Maintain current plans for computerization, but delay purchases until later in the year. 2 . Authorize purchase of HP-125 with dual disk drive , as budgeted, now while on sale , at a cost of $4190, plus approximately $1200 for a workstation. 3 . Direct staff to oversee the formation of a task force to advise City Council on a joint computer needs assessment for the City and SPUC. The task force to have representatives of SPUC ( staff and Commissioners ) , the City Council , City staff and liaison members from other agencies as appropriate. A summary of the proposed task force membership mission and time line to be presented to SPUC on June 6th and the City Council on June 7 , 1983 , for approval . 4. Go with one last console and keyboard in the HP-125 system as in alternative No. 2 and institute the task force in alternative No. 3 above above to look into long-term needs , allowing a year for that process , which is in line with the probable SPUC time- line. Recommended Action Discuss options for futher computerization of City facilities and select one of four options above . JA/jms i1 PUBLIC WORKS DEPARTMENT POSSIBLE FUTURE COMPUTER USE WORD PROCESSING 1 . Vacation Requests 2 . Monthly Gas Reports 3 . Sewer Video Inspection Reports 4 . Diseased Tree Reports 5 . Weed Reports G . Shop Reports COMPUTER 1. Vehicle Maintenance Records 2. Fuel Consumption Records 3 . Parts Inventory (Future) 4. Rural Road Maintenance Records 5 . Urban Street Maintenance (Future) (with Engineering) 5 . Sewer System (with Engineering) a. Video Program b. Condition Report (Repairs) c. Trouble Areas (Callbacks, Backups, ' Etc. ) d. Manholes and Conditions e. Wye Locations 7 . Park maintenance records I �JEROME JASPERS & COMPANY (; ,.<<fjad T(,//c •Wecouniante 206 SCOTT STREET MEMBERS OF THE AMERICAN INSTITUTE OF SHAKOPEE,MINNESOTA 55379 (IRIIFIED PURIM A(COUNI ANIS TF.I.I I IIONF.:(6121445-2817 JEROME JASPERS,C.P.A. JAMES STREEFLAND.Jr.C.P.A. Members of City Council City of Shakopee Shakopee, MN 55379 MANAGEMENT LETTER Dear Council Members : As we stated in our engagement letter, we would make separate recommendations for strengthening internal controls and improving operating procedures . We have now completed the examination of your financial statements and at this time make the following recommendations to you. 1) Accounting Manual (SOP ' s) We recommend that the accounting manual started in 1981 and improved upon in 1982, include procedures for recording the following types of receipts : 1 . State aids 2 . Property taxes 3 . Assessments 4. Developers deposits 5. Other receipts We also recommend that the accounting manual include procedures for recording and preparing documentation for journal entries such as : 1 . Engineering fees 2 . Investments 3 . Interest income allocation 4. Administration fees During the examination, we discussed with the finance director other information regarding accounting procedures and documentation of accounting data that would assist the auditors ' during the examination. page 2 We are pleased with the results of our recommendations last year in the areas of accounts receivable and the accounting manual. We wish to thank you for the opportunity of serving you and we look forward to an enjoyable and continuing association in service to you. uod, 245 JROME JASPERS & CO. Shakopee, Minnesota May 2, 1983 a Memo To: John K. Anderson, City Administrator From: Jim Karkanen, Public Works Dept. Tom Brownell, Police Dept. Subject: Winter Calendar Parking Reviewal and Proposed Parking Regulations in CBD. Date: May 12, 1983 Background The Police Department and the Public Works Department would both like to express their appreciation to Administration and the Common Council for their support of the newly implemented Calendar Parking ordinance designed to regulate residential parking during the winter months. The past winter was very difficult to fully assess the effects of the parking regulation because the majority of the snowfalls we received were not of the normal variety, but it did give us enough exposure to see some merit in this type of parking regulation. We realize that there was constituental pressure to the Council members for exceptions or repeal of the ordinance, and we would like them to know that we do appreciate their continued support of the ordinance. The 2 a.m. to 6 a.m. parking ban in the Central Business District during the winter months has shown that a continuance of this ban could benefit our depart- ments for the following reasons: 1 . The Police Dept. has found that "suspicious" vehicles are easier to identify in the CBD when no vehicles are permitted to park in this area between 2 and 6 a.m. 2. The downtown apartment residents get into the habit of using the city parking lots for overnight parking when it is mandatory all year. There seems to be a high turnover rate for these apartments, and it is easier to get them used to the idea of using the lots when it is posted all the time. 3. The Public Works Dept. has found that street maintenance and sweeper operations have to be conducted very early in the morning before traffic starts using these streets, and it is very helpful to have the curbs clear of parked vehicles during these operations. If the sweeper has to drive around parked vehicles, this involves some handwork to clean the curb, and when the vehicles leaves the area, it leaves an area that must be reswept later. The CBD area affected by this parking ban is identified as: 2nd Ave. . 1st Ave. . and Levee Drive between Sommervill St. and Fuller St. . Fuller. Holmes. and Lewis between Levee Drive and 2nd Ave. . Sommerville St. between 1st and 2nd Ave. (No restriction is needed North of 1st Ave. on Sommerville) . It must be noted that the proposed parking restrictions may cause some problems at McGovern' s Garage on Sommerville, and in front of the hotel on 2nd Ave. Page 2 / / Alternatives 1 . Refer Ordinance ##107 to City Attorney for modification to extend parking restrictions in the CBD on a year round basis. a. Exception - Sommerville north of 1st Ave. 2. Allow Ord. #107 to remain "as is" with parking ban in CBD from Nov. 15th to April 1st only. 3. Remove all parking restriction in CBD. Recommendation Alternative 1 and la. Refer Ord. /1107 to City Attorney for modification to ban parking in CBD area on a year round basis. This area is identified as: 2nd Ave. , 1st Ave. , and Levee Drive between Sommerville St. and Fuller St. Fuller, Holmes and Lewis, and Sommerville Streets between Levee Dr. and 2nd Ave. (Exempting Sommerville St. north of 1st Ave.) JK:mmr f 1 A tJir ,,, City of Shakopee 11,4,..-. evKoPE POLICE DEPARTMENT YESpV \N7 �� j M r�a' }"u k ��' 476 South Gorman Street " r` � ' SHAKOPEE, MINNESOTA 55379 T Tel. 445.6666 S ' 'ja 53379 _, , TO: Mayor, Council Members FROM: Tom Brownell, Chief of Police SUBJECT: Police Training Program DATE: May 12, 1983 INTRODUCTION Council previously authorized the Chief of Police to negotiate an agreement with the Dakota County Training System to provide law enforcement training. BACKGROUND All law enforcement agencies in Scott and Carver Counties have reviewed training proposals provided by existing systems and determined that Dakota County would best meet our needs on the basis of quality and cost effectiveness. Training would be provided for the remainder of 1983 for $1,050. 00; funds are available in current budget. RECOMMENDATION Authorize the Police Department to participate in the Dakota County Training System. COUNCIL ACTION REQUESTED Authorize the Police Department to participate in the Dakota County Training System , for the balance of 1983 at a cost not to exceed 31 ,050.00. go cSeave .Pzoject 4c, _., ;;; City of Shad®peg r/ .S N A P e E k POLICE DEPARTMENT i , 4.-` t, f f�' '. 476 South Gorman Street � �� :, �1, , ,: ,�'� �! SHAKOPEE, MINNESOTA 55379 ✓ J) •="7=----?ii ' I:r Tel. 445-6666 �'\\'' 5 5 3 7 4 ;';1,' ' yv TO: Mayor, Council Members FROM: Tom Brownell, Chief of Police SUBJECT: Law Enforcement Training Proposal DATE: March 8 , 1983 INTRODUCTION All law enforcement agencies in Scott and Carver Counties have met to review our training requirements and to determine the best method of providing training at the most cost effective level. BACKGROUND All police officers are licensed by the State and are required to obtain a minimum of 48 hours of approved training during a three year period. Historically the department has primarily participated in the Hennepin County Training System, which provides courses at varying locations in Hennepin County at a cost ranging from $20 . 00 to $195 . 00 for each course. We have reviewed an alternative with the Dakota County Police Training System, which we feel would provide quality training, to more officers , locally, at a fixed annual fee. A coordinated training effort will provide training in the Shakopee area for most courses , which will reduce travel and subsistence costs, and enable the department to train several officers at one time. The 1984 annual fee for full participation in the system will be $200 . 00 per officer, which will not require an increase in our training budget. go �vtvE go Ji-N0EECt Y f Law Enforcement Training Proposal Page -2- RECOMMENDATION The Dakota County system would be cost effective and is capable of providing quality training. COUNCIL ACTION REQUESTED Authorize the Chief of Police to negotiate an agreement with the Dakota County Training System to provide law enforcement training pending council approval. / )1__ MEMO TO: John K. Anderson FROM: Don Steger City Planner RE: Flexible Scheduling of Staff Working Hours DATE: May 10, 1983 Introduction: The City Hall staff is interested in a flexible working schedule in order to permit more efficient and more practical use of individual time during the summer months. Background: It has been brought to our attention that in past years, City Hall summer hours were shifted one-half hour earlier than normal ; i .e. 7 :30 A.M. to 4:00 P.M. An informal survey of City Hall staff was taken this week to determine preferred working hours for the summer months. The survey results indicated a lack of concensus as to preferred summer hours, however, it was very evident that the entire staff preferred a change in summer working hours, if possible. Some preferred schedules are as follows: 1. 8 hours per day -- 7:30 A.M. to 4:00 P.M. 2. 8 hours per day -- 7 :00 A.M. to 3:30 P.M. 3. 9 hours per day for 4 days PLUS 4 hours for 1 day per week. 4. 10 hours per day for 4 days, with one day off per week. 5. 9 hours per day for 4 days PLUS 8 hours on Friday every other week AND 9 hours per day for 4 days with Friday off every other week. Because of the diversity of preferred schedules, it has been suggested by several of the staff to consider flexible schedules for the summer months within some prescribed parameters. The parameters would be as follows: 1. City Hall would remain open to the public between 8:00 A.M. and 4:30 P.M. , Monday through Friday (OR 7 :30 A.M. to 4:00 P.M. , if preferred by the City Council ) . 2. Front desk would be covered during official hours. 3. Department Heads would approve all schedules for individual department employees. John K. Anderson May 10, 1983 Flexible Summer Scheduling Page -2- 4. After Department Head approval , the City Administrator would approve the entire working schedule. 5. The summer schedule would be effective from May 31, 1983 to September 2, 1983. If desired, this flex-time approach to scheduling staff working hours could be extended to a permanent basis. 6. Employee to sign an agreement regarding overtime policy as stated in Section 6, Subd. 4, of the Personnel Policy fore- going daily and/or weekly overtime/compensatory time. However, maintaining an 80 hour pay period as regular working hours. Advantages: 1. Morale booster a) Better use of time for family summer activities b) More flexible use of time. 2. Increase productivity and accuracy a) Ease in meeting deadlines efficiently 3. More efficient use of staff time a) Advantageous use of subordinate staff time 4. No additional cost to City for implementation. 5. City Hall official hours remain constant. 6. More efficient staff scheduling of City equipment (i .e. Word Processor) . 7. Reduction of overtime costs/compensatory time. Disadvantages: 1. Personnel or full staff would not always be available 100 percent of the time (situation currently exists) . 2. Building operating expenses would not be decreased. (Staff hours already exist beyond 8 hours per day. ) 3. Possible less supervision (currently employees tend to function independ- ently) . John K. Anderson May 10, 1983 Flexible Summer Scheduling Page -3- Staff Recommendation: Staff recommends that City Council authorize flexible scheduling for City Hall employees within the six parameters listed above. Action Requested: Motion to authorize flexible scheduling for City Hall employees within the six parameters as noted, commencing May 31, 1983. DS/jvm 11 Memo To : John K. Anderson , City Administrator From: Judith S . Cox , City Clerk RE: 1983/1984 Set Up Licenses Date : May 11 , 1983 Introduction: The City has received four applications for renewal of set up licenses for the licensing year beginning July 1 , 1983. Background: All applications are in order for Council. consideration. Recommended Action: Approve the applications and grant a license to only allow consumption and display of intoxicating liquor to: Jim & Lucy' s , Inc . , 201 West 1st Ave . ; Capone ' s Food Shops , Inc . , Minnesota Valley Mall ; Jackson E. Chilquist , 220 West 2nd Ave. ; and Knights of Columbus , 1760 East 4ht Ave. JC/dc 1 /A° MEMO TO: John K. Anderson, City Administrator FROM: I RE: Travel/Subsistence Reimbursement DATE: NK / Introduction The staff member listed below is requesting Council approval for reimbursement of travel/subsistence expenses. Background Staff frequently has to use their own funds to pay for conference or travel expenses. The process for Council to approve reimbursement requests within the regular bill cycle can entail a wait of up to five weeks before the employee receives the money. In order to alleviate a possible hardship on the employee by expediting compensation for expenses incurred on City business, this request is forwarded out of the normal bill cycle. The employee and expenses are: Name: .R. ��R��G.Q.._ Amount: ( \ \ c\c5 • Purpose: Lib.SQ,kt Alternatives 1. Approve payment 2. Defer to normal bill cycle 3. Deny all or part of request Recommendation Alternative #1 . 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Anderson, City Administrator RE: Proposal for Shakopee Computer Camp DATE: May 10 , 1983 Introduction On May 3 , 1983 , the Mayor, Virgil Mears representing the school district and the Chamber of Commerce , and I met with R. Brendan O'Donnell , Jr. and Charles M. Mattison who outlined their proposal for a Shakopee Computer Camp. Proposal O'Donnell and Mattison stated that their Shakopee Computer Camp was designed to be a community service project with a two fold objective . The first objective was to establish a market base for a small user computer system and services . The second ob- jective was to explore the human resources of the Shakopee area , especially the youth and under employed by providing free access to a wide variety of micro computer hardware and software , and trained instructors . O'Donnell and Mattison outlined a proposal that would have the following sponsors : Department of Energy, Planning and Economic Development $18 ,000 Metropolitan Council 7 ,500 City of Shakopee 5 ,500 Scott County 2 ,500 Shakopee School District 3 ,500 Milwaukee Railroad ( in kind) 5 ,500 $42 ,500 O'Donnelland Mattison explained that the cash requirements for this six month computer camp beginning this summer would be $78 ,350 , and that they would try to get local computer suppliers like Radio Shack from the Mall and R. J. Computers from downtown to participate . At our meeting it was my recommendation that they contact R. J. Computers and Cecil Buckmeier at Scott County , and discuss their plans with Jeff Manthe from R. J . Computers and with Cecil Buckmeier. As of Tuesday , May 10 , 1983 neither Cecil nor Jeff had been contacted by O'Donnell or Mattison. I have invited Virgil Mears , Jeff Manthe , Cecil Buckmeier and Jim Manthey from Radio Shack to Council ' s May 17 , 1983 meeting to discuss this proposal . Proposal for Shakopee Computer Camp t1 Page Two May 10, 1983 Alternatives 1 . Drop the idea altogether. 2 . Continue to work with O'Donnell and Mattison along with local resource people such as Cecil Buckmeier, Jeff Manthe , Jim Manthey, Virgil Mears and othersto determine if the proposed Shakopee Computer Camp is in fact a viable idea. Summary and Recommendation I have contacted the CETA office and learned that one of two possible CETA programs could be used to meet the City' s sponsor- ship commitment of $5 ,500. We could use either the public sector summer youth program for which all salaries are paid by CETA, or the private sector on the job training program for which 50% of the salary is paid by CETA and 50% by the private business . I have included a CETA application form for the Shakopee Computer Camp in the applications that the City sent to the CETA office last week for the summer of 1983 . If the CETA alternative is viable it is likely that the City of Shakopee could participate as a sponsor with no out of pocket expenses except for staff time . It would then be up to Scott County and the Shakopee School District to determine whether or not they expected to participate at the levels suggested by O'Donnell and Mattison. I recommend alternative No. 2 with the stipulation that the City not contribute hard dollars as a sponsor and that Scott County and the Shakopee School Distrist participate in one form or another. Action Requested Direct the appropriate City staff to work with R. Brendan O'Donnell , Jr. and Charles M. Mattison along with local suppliers , the School District and Scott County to further investigate the feasibility of a Shakopee Computer Camp for the summer and fall of 1983. JKA/jms ' /> • SHAKOPEE COMPUTER CAMP Shakopee Computer tamp is a community service project with a twofold objective: 1 . To establish a market base for small user computer systems and services. . 2. To exploit the human resource of the Shakopee area, especially the youth and underemployed, by providing free access to a wide variety of microcomputer hardware and software, and trained instructors. SPONSORS: requested committed Metropolitan Council . $ 7500 City of Shakopee. $ 7000 Scott County. $ 2500 DEPD $12000 Shakopee School District . $ 350(, Milwaukee Road Railroad. $ 5500 Office of the Governor $ 1 Community Groups and l di i l $22350 $ 2279 • � . �- �y�w�~�- ------ ------ -'`^-�� m ��~— ' $ 2279 CASH REQUIREMENTS: Staff $25000 Preparation -Personnel $ 7000 Preparation -M&S $ 3800 Utilities $ 1500 Telephone $ 1000 Computer M&S $ 1400 Computer Lease/Purchase $25000 Administration Costs $ 5000 Part-time Staff $ 3150 Station Rental $ 5500 $78350 � | ' _ • �rK The Shakopee Computer Camp (SKAMP) will operate for six months, beginning June 1, 1983 and ending November 30, 1983. The facilities will be opened approximately 85 hours each week, providing over 20.000 c hours of "hands--on" computer t i mu for the participants. The facility will be operated by Cornsource, Inc. , a Minnesota company which provides facilitation services for small computer users. The microcomputer hardware will be provided by manufacturers, distributors and dealers. The plan calls for obtaining 10 to 15 computers of various makes, with peripherals consisting of printers, modems, and information storage devices. Software will also be obtained from various vendors; all software will remain ore the premesis. Participant-developed software will be taken off-site under supervised conditions. The benefit of this arrangement is the participant will test and compare a wide variety of applications and computers. Software will be organized into categories. WORD PROCESSING The Finalword Wordstar Easywriter Peachtext (Magicwand) Applewriter DATA PROCESSING (spreadsheet) SuperCal c Visicalc 1-2-3 (Lotus) Multiplan MBA Contact ADVANCED DATA PROCESSING (compilers) Fortran8u Pascal /M Basic Cobol DATA MANAGEMENT Condor DbaselI 1-2-3 (Lotus) COMMUNICATIONS Modem? Mailbox Bye PC-Com ii 100, • opts. • The City of Shakopee is requested to provide CETA personnel to assist in the operatioh and maintenance of E3KAMF' by providing 10 persons for 20 hours/ week each from June 13, 1983 through August 20, 1983. Assuming an •administrative loading of 1S7. (applicant and payroll processing) and an hourly rate of $3. 35 per person, the contribution is valued at $7000). • • • • Jay Fang 4500 West 113th Street I� K Dloomington, MN 55437 (612) 081-3637 Capabilities: Teaching mathematics and computer science. Consulting in program design and development. Creating small businesses. Education: Mathematics and Computer Science. University of Minnesota Mathematics, Mississippi State University Years of relevant experience: 9 Experience: 1992-1903 Provided high technology consulting services to high technology firms. Worked on the design and development of data base management, energy, and data communications computer applications. Taught professional development seminars. Affiliation: Tearset Intl , Fl oomi ngton, MN 1977-1982 Ar-it..hor ed and developed a data communication network design and analysis program. Supported the residential energy conservation program nationwide. Developed large system mathematical programs. Designed sand developed energy utilization programs;. Affiliation: Control Data, Bloomington, MN 1974-1977 Teacher of mathematics. Published research in complex homotopy analysis. Affiliation: University of Minnesota -1974 School Personal : DOD 10--8--43 United States Citizen References: David States, General Manager, Control Data Tom Correll , Director , Control Data Thomas Danger, General Manager, NCR R. Brendan O' Donnell , Jr . r 11590' Riverview Road Eden Prairie, Minnesota 55344 (612) 941-6126 • Capabilities: Developing computer solutions in finance and business management. Introducing executives, managers. planners. engineers and small business entrepreneurs to computer solutions. Education: Mathematics, University of South Florida. Industrial Engineering, University of South Florida. Years of relevant. experience: 14 Experience: 1979-1983 Developed and helped clients use computerized planning tools. Developed software for government, small businesses. farmers and the Energy Technology Center. Developed computer system solutions for utilities and energy companies. Affiliation: Control Data, Minneapolis, MN. 1977-1978 Marketed, specified and developed microcomputer-based instrumentation systems for power and process industries. Affiliation: TRI--COM, Inc. , Rockville, MD 1969-1976 Designed, developed and implemented corporate planning and powerplant productivity computer applications. Affiliation: Florida Power Corporation, St Petersburg, Fl 1967-1968 School 1965-1967 Taught science and mathematics, grades 6, 7 and 8. Affiliation: St Patrick' s School , Largo, FL 1963-1965 U. S. Army, Bamberg, Germany. -1963 School Personal : DUH 3-43 United States Citizen References: George Moore, Vice-pr c!'esi dent., Florida Power Tom Correll , Director, Control Data Jim Gwinn, Marketing, IBM u . Charles M. Mattison (CI 3049 Lincoln Street NE Minneapolis, MN 554107 • (61 2) 789-5648 • Capabilities: Organizing high technology ventures. Solving computer facilitation problems. Providing building sciences computer services. Education: Mechanical Engineering, University of Minnesota. Numerous Technical and non-Technical seminars. Year's of relevant experience: ..2 ) Experience: 1979 -1903 Designed products and services for energy conservation industry. Worked on management level marketing and market development. Provided energy management consulting services for clients using computer applications. Provided consulting in micro-computer-based energy applications. Affiliation: Control Data, Minneapolis, MN 1978-1979 Provided energy analysis and energy management services. Performed energy analysis for small businesses and units of local government. Developed distributor network for fiber-fuel processing equipment manufacturer. Prepared marketing plan for nar)c)facticrur uf ir)caic�:,t.r i �al filtration equipment. Affiliation: Sroka Associates, Minneapolis, MN 1965-1978 Provided operations management of decentralized design, c.:unsst.ruct:i on management and construction organization. This involved 25 offices worldwide and $1 . 5 M operating budget. Affiliation: Control Data, Minneapolis, MN 1963-1965 Provided training and sales services for manufacturer of heating, refrigeration and air conditioning equipment. Affiliation: Trane, St. Paul , MN -1963 School Personal : DOB 11-21 -40 United States Citizen References: Tom Correll , Director , Control Data Connie Morrison, Mayor , Burnsville Don Sroka, Principal , Sroka Associates f2QJ MEMO TO : John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk RE: Naming of Lions Park DATE : May 12 , 1983 Introduction: On May 3rd, Council directed staff to prepare a resolution re- affirming the naming of Lions Park. Background: According to Mr. Muenchow, the contributors to the development of Lions Park include : Shakopee Lions and Lioness Clubs, Shakopee Jaycees, Jaycee Women and the Christ Lutheran Church. Mention was made at the last council meeting of some financial contribution from Rahr. Rather than including contributors in the resolution with the possibility of leaving someone out, staff recommends not including the contributors in the resolution. There are currently three signs located at the park. One lies perpendicular to Adams at the entrance to the park, a second lies parallel to Adams and to the south of the one previously described and a third lies at the entrance to the picnic area as you enter onto the dirt drive. The sign parallel to Adams reads: LIONS PARK swimming pool picnic area ice arena playground Action Recommended: Offer Resolution No. 2136, A Resolution Naming Lions Park, jc J RESOLUTION NO . 2136 A RESOLUTION NAMING LIONS PARK WHEREAS , on July 4, 1976 there was a Park Dedication Ceremony naming the park area lying east of Adams Street and south of Sweeney Elementary School ; and WHEREAS , the City Council is desireous of re-affirming this park naming action at this time. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SHAKOPEE , hereby re-affirms the park naming action that occurred on July 4, 1976 and hereby formally adopts the name of Lions Park for the city property east of Adams Street and south of Sweeney Elementary School . Adopted in adjourned regular session of the City Council of the City of Shakopee , Minnesota held this day of , 1983 . Mayor of the City of SHakopee ATTEST : City Clerk Approved as to form this day of , 1983. City Attorney MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox , City Clerk RE: Establishing a Park Naming Policy DATE: May 13 , 1983 Introduction I have prepared the attached resolution setting forth a policy for the naming of City parks . Background On April 19th the following motion was made : "Lebens/Vierling moved to direct staff to prepare a procedure for the naming of parks which currently do not have official names designed by the City Council , whereby a pioneer or Indian theme would be used , and City Council would have the option of naming a park or initiating a contest for a name ; and that Community Services would initiate this procedure for the three parks without official names and be in charge of obtaining judges for the contest . Motion carried unanimously. " On May 3rd the following motion was made : "Lebens/Vierling moved to establish a procedure for naming Shakopee parks by having City Council name the parks . Leroux/Vierling moved to amend the motion to have the citizens given an opportunity to name the Shakopee parks by means of a contest wherein one month would be allowed for citizens to submit names , and if there are no names after that one month, the City Council would name the park. This would be done through the usual advertising, with the names submitted to City Hall and the Director of Parks would do the coordinating for the contests . Motion to amend carried unanimously. " Since the City Administrator , Parks Director and City Clerk all concur that it would be advantageous to have a park naming policy set out in resolution form, I have attempted to do so by preparing Resolution No. 2138 . I believe the resolution reflects Council ' s intentions , however , if clarity or expansion is desirable , changes could be made by Councilpersons prior to offering the resolution. Alternatives 1. . Adopt a resolution establishing a park naming policy. 2 . Don' t adopt a resolution establishing a park naming policy. Recommended Action Adopt Resolution No. 2138 , A Resolution Establishing a Policy for Naming City Parks . JSC/jms RESOLUTION NO . 2138 A RESOLUTION ESTABLISHING A POLICY FOR NAMING CITY PARKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT the following policy for the naming of city parks is hereby adopted: 1 . Council becomes aware that a city park is in need of a name 2. Council may select a name or may direct the Park Director to conduct a park naming contest. The Park Director shall use the local newspaper to advertise the contest. Names shall be received from Shakopee residents for 30 days after the first advertisement in the local newspaper. All names shall be sent to City Hall . 3. Only names of early origins, either Indian or Pioneer shall be considered. 4. All names received by the Park Director shall be submitted to the Council after the 30 day period. 5. If no names are received during the 30 day period, the Council will name the park. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1983. Mayor of the City of Shakopee ATTEST: Clerk Approved as to form this day of , 1983. City Attorney R E• V I S E D I Please add: 4 RESOLUTION NO . 2138 A RESOLUTION ESTABLISHING A POLICY FOR NAMING CITY PARKS BE IT RESOLVED •BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE , MINNESOTA, THAT the following policy for the naming of city parks is hereby adopted : • 1 . Council becomes aware that a city park is in need of a name 2. Council may select a name or may direct the Park Director to conduct a park naming contest. The Park Director shall use the local newspaper to advertise the contest . Names shall be received from and/or School District 720 students Shakopee residents for 30 days after the first advertisement in the local newspaper. All names shall be sent to City Hall . • 3. Only names of early origins, either Indian or Pioneer shall be considered . 4. All names received by the Park Director shall be submitted to the Council after the 30 day period. appropriate 5. If no` names are received during the 30 day period, the Council will name the park. Adopted in session of the City Council of the City of Shakopee , Minnesota, held this day of , 1983 . Mayor of the City of Shakopee ATTEST: Clerk Approved as to form this day of , 1.983. City Attorney 1_ Jay Fang 4500 West 113th Street Bloomington, MN 55437 (612) 881-3637 Capabilities: Teaching mathematics and computer science. Consulting in program design and development. Creating small businesses. Education: Mathematics and Computer Science, University of Minnesota Mathematics, Mississippi State University Years of relevant experience: 9 Experience: 1982-1983 Provided high technology consulting services to high technology firms. Worked on the design and development of data base management, energy, and data communications computer applications. Taught professional development seminars. Affiliation: Teanet Intl , Bloomington, MN 1977-1982 Authored and developed a data communication network design and analysis program. Supported the residential energy conservation program nationwide. Developed large system mathematical programs. Designed and developed energy utilization programs. Affiliation: Control Data, Bloomington, MN 1974-1977 Teacher of mathematics. Published research in complex homotopy analysis. Affiliation: University of Minnesota -1974 School Personal : DOB 10-8-43 United States Citizen References: David States, General Manager, Control Data Tom Correll , Director, Control Data Thomas Banger, General Manager, NCR | � R. Brendan O' Donnell , Jr. 11590 Riverview Road Eden Prairie, Minnesota 55344 (612) 941-6126 Capabilities: Developing computer solutions in finance and business management . Introducing executives, managers° planners, engineers and small business entrepreneurs to computer solutions. Education: Mathematics, University of South Florida. Industrial Engineering, University of South Florida. Years of relevant experience: 14 Experience: 1979-1983 Developed and helped clients use computerized planning tools. Developed software for government, small businesses, farmers and the Energy Technology Center. Developed computer system solutions for utilities and energy companies. Affiliation: Control Data, Minneapolis, MN. 1977-1978 Marketed, specified and developed microcomputer-based instrumentation systems for power and process industries. Affiliation: TRI-COM, Inc. , Rockville, MD 1969-1976 Designed, developed and implemented corporate planning and powerplant productivity computer applications. Affiliation: Florida Power Corporation, St Petersburg, FL 1967-1968 School 1965-1967 Taught science and mathematics, grades 6, 7 and O. Affiliation: St Patrick' s School , Largo, FL 1963-1965 U. S. Army, Bamberg, Germany. -1963 School Personal : DOB 3-3-43 United States Citizen References: George Moore, Vice-president, Florida Power Tom Correll , Director, Control Data Jim Gwinn, Marketing, IBM Charles M. Mattison 3049 Lincoln Street NE Minneapolis, MN 55418 (612) 789-5648 Capabilities: Organizing high technology ventures. Solving computer facilitation problems. Providing building sciences computer services. Education: Mechanical Engineering, University of Minnesota. Numerous Technical and non-Technical seminars. Years of relevant experience: 20 Experience: 1979-1983 Designed products and services for energy conservation industry. Worked on management level marketing and market development. Provided energy management consulting services for clients using computer applications. Provided consulting in micro-computer-based energy applications. Affiliation: Control Data, Minneapolis, MN 1978-1979 Provided energy analysis and energy management services. Performed energy analysis for small businesses and units of local government. Developed distributor network for fiber-fuel processing equipment manufacturer. Prepared marketing plan for manufacturer of industrial filtration equipment. Affiliation: Sroka Associates, Minneapolis, MN 1965-1978 Provided operations management of decentralized design, construction management and construction organization. This involved 25 offices worldwide and $1 . 5 M operating budget. Affiliation: Control Data, Minneapolis, MN 1963-1965 Provided training and sales services for manufacturer of heating, refrigeration and air conditioning equipment. Affiliation: Trane, St. Paul , MN -1963 School Personal : DOB 11-21-40 United States Citizen References: Tom Correll , Director, Control Data Connie Morrison, Mayor, Burnsville Don Sroka, Principal , Sroka Associates ' ` • SHAKOPEE COMPUTER CAMP Shakopee Computer Camp is a community service project with a twofold objective: 1 . To establish a market base for small user computer systems and services. 2. To exploit the human resource of the Shakopee area, especially the youth and underemployed, by providing free access to a wide variety of microcomputer hardware and software, and trained instructors. SPONSORS: requested committed Metropolitan Council . $ 7500 City of Shakopee. $ 7000 Scott County. $ 2500 DEPD $12000 Shakopee School District. $ 3500 Milwaukee Road Railroad. $ 5500 Office of the Governor $ 1 Community Groups and Individuals $22350 $ 2279 total $78350 $ 2279 CASH REQUIREMENTS: Staff $25000 Preparation -Personnel $ 7000 Preparation -M&S $ 3800 Utilities $ 1500 Telephone $ 1000 Computer M&S $ 1400 Computer Lease/Purchase $25000 Administration Costs $ 5000 Part-time Staff $ 3150 Station Rental $ 5500 $78350 The Shakopee Computer Camp (SKAMP) will operate for six months, beginning June 1, 1983 and ending November 30, 1983. The facilities will be opened approximately 85 hours each week, providing over 20, 000 hours of "hands-on" computer time for the participants. The facility will be operated by Comsource, Inc. , a Minnesota company which provides facilitation services for small computer users. The microcomputer hardware will be provided by manufacturers, distributors and dealers. The plan calls for obtaining 10 to 15 computers of various makes, with peripherals consisting of printers, modems, and information storage devices. Software will also be obtained from various vendors; all software will remain on the premesis. Participant-developed software will be taken off-site under supervised conditions. The benefit of this arrangement is the participant will test and compare a wide variety of applications and computers. Software will be organized into categories. WORD PROCESSING The Finalword Wordstar Easywriter Peachtext (Magicwand) Applewriter DATA PROCESSING (spreadsheet) SuperCalc Visicalc 1-2-3 (Lotus) Multiplan MBA Contact ADVANCED DATA PROCESSING (compilers) Fortran80 Pascal /M Basic Cobol DATA MANAGEMENT Condor DbaseII 1-2-3 (Lotus) COMMUNICATIONS Modem7 Mailbox Bye PC-Com , .. ^ . . The City of Shakopee is requested to provide CETA personnel to assist in the operatioh and maintenance of SKAMP by providing 10 persons for 20 hours/ week each from June 13, 1983 through August 20, 1983. Assuming an administrative loading of 15% (applicant and payroll processing) and an hourly rate of $3. 35 per person, the contribution is valued at $7000. Jay Fang 4500 West 113th Street Bloomington, MN 55437 (612) 981-3637 Capabilities: Teaching mathematics and computer science. Consulting in program design and development. Creating small businesses. Education: Mathematics and Computer Science, University of Minnesota Mathematics, Mississippi State University Years of relevant experience: 9 Experience: 1982-1983 Provided high technology consulting services to high technology firms. Worked on the design and development of data base management, energy, and data communications computer applications. Taught professional development seminars. Affiliation: Teanet Intl , Bloomington, MN 1977-1982 Authored and developed a data communication network design and analysis program. Supported the residential energy conservation program nationwide. Developed large system mathematical programs. Designed and developed energy utilization programs. Affiliation: Control Data, Bloomington, MN 1974-1977 Teacher of mathematics. Published research in complex homotopy analysis. Affiliation: University of Minnesota -1974 School Personal : DOB 10-8-43 United States Citizen References: David States, General Manager, Control Data Tom Correll , Director, Control Data Thomas Banger, General Manager, NCR R. Brendan O' Donnell , Jr. 11590 Riverview Road Eden Prairie, Minnesota 55344 (612) 941-6126 Capabilities: Developing computer solutions in finance and business management. Introducing executives, managers, planners, engineers and small business entrepreneurs to computer solutions. Education: Mathematics, University of South Florida. Industrial Engineering, University of South Florida. Years of relevant experience: 14 Experience: 1979-1983 Developed and helped clients use computerized planning tools. Developed software for government, small businesses, farmers and the Energy Technology Center. Developed computer system solutions for utilities and energy companies. Affiliation: Control Data, Minneapolis, MN. 1977-1978 Marketed, specified and developed microcomputer-based instrumentation systems for power and process industries. Affiliation: TRI-COM; Inc. , Rockville, MD 1969-1976 Designed, developed and implemented corporate planning and powerplant productivity computer applications. Affiliation: Florida Power Corporation, St Petersburg, FL 1967-1968 School 1965-1967 Taught science and mathematics, grades 6, 7 and 9. Affiliation: St Patrick' s School , Largo, FL 1963-1965 U. S. Army, Bamberg, Germany. -1963 School Personal : DOB 3-3-43 United States Citizen References: George Moore, Vice-president, Florida Power Tom Correll , Director, Control Data Jim Gwinn, Marketing, IBM Charles M. Mattison 3049 Lincoln Street NE Minneapolis, MN 55418 (612) 789-5648 Capabilities: Organizing high technology ventures. Solving computer facilitation problems. Providing building sciences computer services. Education: Mechanical Engineering, University of Minnesota. Numerous Technical and non-Technical seminars. Years of relevant experience: 20 Experience: 1979-1983 Designed products and services for energy conservation industry. Worked on management level marketing and market development. Provided energy management consulting services for clients using computer applications. Provided consulting in micro-computer-based energy applications. Affiliation: Control Data, Minneapolis, MN 1978-1979 Provided energy analysis and energy management services. Performed energy analysis for small businesses and units of local government. Developed distributor network for fiber-fuel processing equipment manufacturer. Prepared marketing plan for manufacturer of industrial filtration equipment. Affiliation: Sroka Associates, Minneapolis, MN 1965-1978 Provided operations management of decentralized design, construction management and construction organization. This involved 25 offices worldwide and $1 . 5 M operating budget. Affiliation: Control Data, Minneapolis, MN 1963-1965 Provided training and sales services for manufacturer of heating, refrigeration and air conditioning equipment. 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