HomeMy WebLinkAbout11/16/1982 Ke-4
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Non-agenda Informational Items
DATE: November 12 , 1982
1 . The Susan G. Fredeen (Eck) case against the City was dismissed;
therefore, we have won the case which related to a building
permit for roof construction and we will be done with it unless
there is an appeal .
2 . The State Hearing Examiner has issued a second order, again in
our favor, regarding Lillian Weinandt ' s claim to one of the
islands in O'Dowd Lake that will be included in the Federal
Bureau of Land Management ' s transfer to the City.
3 . Please note that the consent items in the minutes are listed
where they appeared on the agenda when the consent motion was
approved rather than grouped under one motion as we had listed
them in the past .
4. Is anyone interested in serving on the expanded but temporary
Waste Advisory Committee? Please let Judy know so she can call
in.
5 . Attached are the election results by precinct .
6 . Attached is the memo on the flood insurance meeting scheduled
for November 18th at 2 : 00 p.m. in City Hall .
7 . Attached are copies of the Downtown Survey so you will be familiar
with what we are circulating. (On table Tuesday)
8. Attached is the agenda for the November 18 , 1982 Energy and
Transportation Committee meeting.
9 . Attached is information the Mayor requested. It is attached
so that you will be more familiar with the Hennepin County
Group Purchasing process .
10. Attached are the Met Council ' s responses to the AMM' s question
about the Council ' s proposed ' 83 Budget.
11 . Attached is a newsletter for Ehlers & Associates . Please note
that the item in paragraph 2 will cost all cities money.
12 . Attached is a belated questionnaire from Chuck Dimler.
13 . Attached is a letter from Senator Bob Schmitz regarding changing
the law that required the school to get the temporary classroom.
It doesn't look like we will be changing it any too soon.
Non-agenda Information Items
November 12 , 1982
Page Two
14. Attached are the Revenue and Expenditure reports for the month
ending October 31 , 1982 .
15 . Attached is the building activity report for the month ending
October 31 , 1982 .
16 . Attached are the minutes of the October 14 , 1982 SPUC meeting.
17 . On Friday we received a check from Bill Chard paying the assess-
ments on the lot in Eastview for which we issued a building
permit before the assessments were paid ( lot owned by LeRoy' s
son-in-law, Steven Plonski ) . The check will be deposited today
and if it clears this law suit will be resolved in our favor
without going to court . There is a second law suit in process
regarding numerous elements of the Eastview Development that
are left to be resolved.
18. Attached is your copy of the adopted 1983 budget . Note the last
8 pages include copies of the approved resolutions .
19. Attached is the Fund Balance Summary for the period ending
October 31 , 1982
000 Metro Square Bldg.. St. Paul, MN 55101 :\ii 4\I:c -•:,,
General Office Telephone (612) 291-635x) f 1.,-- i:luatf `�/,; ),
( Nov-5'62 '';89- i T
R E VI EW MR. JCHN ANDERSON
ADMINISTRATOR c)
CITY CF SFiAKOFEE
1-9 1ST AV E m
A Metropolitan Council Bulletin for Community m
SFAKOPEE
toy 55379
For more information on items mentioned/in I/li '91-6464
r-
Nov. 5, 1982 PUBLIC HEARINGS
RECENT COUNCIL ACTIONS (Oct. 25-Nov. 5) Nov. 15—The public hearing record on changes to the
Council's Transportation Policy Plan closes,after which the
METROPOLITAN COUNCIL Council will distribute a hearing report. Copies of the proposed
Transportation Development Guide/Policy Plan for 2000 and
Solid Waste—The Metropolitan Council denied a request by Transportation Policy P/an Background Papers are available
Hennepin County to reduce its required number of solid waste from the Council's Public Information Office at 291-6464.
landfill sites from five to two. The Council said the county Metropolitan Council—Council Chambers.
should submit replacement sites for the three sites disapproved Nov. 18,4:30 p.m.—The Council will hear comments on a
earliec by the Council. The Council said the county appears to proposed capital improvement program amendment to the
have enough suitable land from which to locate additional Recreation Open Space Development Guide/Policy Plan. For a
candidate sites. free copy of the proposed amendment,call the Council's
The Council approved five candidate sites for the disposal Public Information Office at 291-6464.
of sewage sludge and sludge ash. (Sludge is the solid material
that remains when sewage is treated;sludge ash is the product NEW APPOINTMENTS
of the incineration of sludge.)
The sludge and sludge ash sites have been declared "intrin- The Council made the following appointments: Expanded
sically suitable" by the Minnesota Pollution Control Agency. Metropolitan Waste Management Advisory Committee: Arnold
The next step is for the Council to prepare environmental Cox, Ramsey; Lance P. Delfino, Anoka;Arnie M. Jensen,
impact statements on the sites. State law requires the Council Rosemount; David A. Morgan, Lake Elmo; Ray H. Rother,
to pick at least one disposal site. The five sites are located in Hampton;Jon C. Simon, Farmington;Shirley D.Slater, Day-
Farmington, Dahlgren Twp., Forest Lake Twp., Lakeville ton; Carolyn Voss,Coon Rapids; David Wilde, Rockford;and
and Shakopee. Ronald Ylitalo,Stillwater. Housing and Redevelopment
The Council also decided to pursue a change in current law Authority Advisory Committee: Lyn Burton,St. Paul;and
so only five candidate sites for sludge ash are required instead William Farnan,White Bear Lak .Metropolitan Health Plan-
of six. ning Board: Timothy Koster,St. Pau
nj Cable TV—The Council accepted a report from its cable TV
tfoor mto CCAPPLICATI S SOUGHT FOR EXPANDED
�ABoard.ask Arce jointfpr privateittal effortthestate is theable best wayommunications to ensure
WASTE ADVISORY COMMITTEE
proper development of a regional cable television channel,
• according to the task force report,A Regional Approach to .the Metropolitan Council is accepting applications from
Interconnection. The report also recommends that a system be
y p ople interested in rving as temporary members on its expanded
established to link all cable systems in the Region electronically. etropolitan Waste Management Advisory Committee.
The state board is expected to consider the task force report Applicants are to come from the communities that contain
as it puts together new cable rules,due in January 1983. candidate sites for disposal of sludge or sludge ash: Dahjaren
Water Quality—The Council set a public hearing on Jan. 6. Two., Farmington. Forest Lake Twp.; Lakeville and'Shakopee.
1983,to review proposed amendments to its policy plan on The expanded committee will advise the Council on:- -
regional water resources management. The proposed changes — Preparing environmental impact statements on the candi-
affect three sewage treatment plants and six interceptor sewers. date sites;
For a free copy of the plan,Proposed Amendments to Water Ways of mitigating the negative impacts of the sites and
Resources Management Development Guide,Part 1,Sewage compensating individuals and communities for impacts that
Treatment and Handling (pub. no. 62-82-093, 18 pages),call can't be eliminated;
the Council's Public Information Office at 291-6464. — ays to reduce the amount of sludge ash for la disposal;
The Arts—The Council approved grants totaling$20,731 an
for 10 Metropolitan Area organizations to sponsor dance, — Final' e selection.
theater, video, literature,film, visual arts and music programs. Persons interested in applying shouldc1ll Rosemarie
In Minneapolis,recipient programs are: Bakken Library of Johnson at 291-6391. .____
Electricity, Coffeehouse Extempore, Neighborhood Media
Project, Iris Video,Webster School,Commedia Theater FORUM ON NEEDY SET FOR DECEMBER
Company,and Citizens for a Loring Park Community. In
St. Paul, they are: St. Anthony Park Arts Forum and Lasoff The Metropolitan Council and seven other organizations in
and Dean Dance Associates. In Golden Valley: Courage Center. the Region are inviting individuals and organizations to partici-
Comprehensive Plans—The Council said the Elko and New pate in a forum assessing the needs of Twin Cities Area people
Market comprehensive plans conform with plans for regional with lower incomes.
growth and development. The Council recommended that The forum,"Safety Net or SOS?",will be held from 8:30 a.m.
Medina adopt housing density guidelines of one unit per 10 to 4 p.m. Dec. 8 at the Hennepin Avenue United Methodist
acres for rural residential areas and one per 40 for agricultural Church, Groveland and Lyndale Avs. S., Minneapolis. A regis-
areas in its comprehensive plan. tration fee of$4.50 includes lunch.
Other sponsors are: the Association of Metropolitan Muni- COUNCIL CHANGES NOVEMBER MEETINGS
cipalities; University of Minnesota Center for Urban and Council meeting dates in November have been changed
Regional Affairs;Citizens League; Area commercial radio and because of the Thanksgiving holiday. The next Council meet-
television stations;Council of Metropolitan Area Leagues of ing will be Nov. 18,the third Thursday of the month. In
Women Voters;and Minneapolis and St. Paul Foundations. December,the Council will resume its usual schedule of meet-
People wishing to register should call the Metropolitan ing on the second and fourth Thursdays of the month.
Council at 291-6464.Those interested in preparing two-to
three-page papers or 10-minute presentations for the forum GOVERNOR'S FORUM ON PUBLIC-PRIVATE
should call Shirlee Smith at 291-6421. PARTNERSHIPS SET FOR NOV. 12
PUBLIC MEETINGS SET ON Gov. Al Quie is sponsoring a forum on public-private
AIRCRAFT-NOISE GUIDELINES partnerships Nov. 12,8:30 a.m. to 3:45 p.m.,at the Radisson
South Hotel in Bloomington.
The Metro�olitan Council will hold three public meetings Sessions include n Overview of Partnerships and
this month to discuss proposed noise guidelines affecting 23 Initiatives," by Ronnie Brooks, manager,community develop-
communities year airports in the Twin Cities Area. Com ment, Dayton-Hudson Corp.;followed by panels with repre-
res woo d use the guidelines to discourage incompatible sentatives from the public and private sectors on the following
!andand uses,such as single-family homes in noisy areas close to topics: rising expectations,setting priorities, identifying and
airports. overcoming obstacles,and delivering human services.William
=unlic information meetings are set for 7 p.m. as follows:
C. Norris,chairman of Control Data Corp.,will deliver a
— ion. 15, Minneapolis St. Paul International and St. Paul luncheon address on "Public-Private Partnerships for Expand-
Dovvrtown A rports, Highland Park High School, 1015 S. ing Employment."
Snelling Av.,;;t. Paul. Registration costs$15, including lunch. For more informs-
- Nov. 16, South St. Paul Municipal, Lake Elmo and tion, call 296-3391.
,•sir;ai.aAirpo;ts,Council offices, 7th and Robert Sts., St. Paul.
— Nov. 17, Flying Cloud, Crystal and Anoka Airports: COMING MEETINGS (Nov. 8-19)
C e,p%,r High iichool,8230 47th Av. N., Robbinsdale.
Th,‘meetir gs are preliminary to a public hearing to be held Air Quality Committee—Tuesday, Nov. 9,9:30 a.m., Con-
Dec.. y6 at 7 r:.m. Copies of a draft of the guidelines will be ference Room B. The committee will discuss several items,
;.aaiia :le after Nov. 10. For a background report containing including redesignating the Region to clean air attainment
the pr' posed guidelines,call the Council's Public Information status for carbon monoxide and ozone.
Office at 291 3464. Transportation Subcommittee—Tuesday, Nov. 9, 3 p.m.,
Conference Room E,The committee plans to discuss a state-
SOLD WASTE TO ENERGY CONFERENCE wide transit program, the light-rail transit decision-making
IS NCV. 18, 19 process and the role and membership of the transportation
advisory board.
T`,� Minne,ota Conference of Local Energy Officials will Regional Revenues Task Force—Wednesday, Nov. 10,
spores- r a cor erence, "Solving Community Energy Problems 10 a.m., Council Chambers.The task force is expected to act
;di*'n Solid We rte," on Nov. 18 and 19,at the Ramada Inn, on three task force recommendations on how to provide
i ?i7 Hutson Rd., St. Paul. financing and accountability for regional operations and how
The
confer:nce, cosponsored by the Metropolitan Council, to ensure that regional services are necessary,appropriate,
will �r,;ourage local officials and interested citizens to use
cost-effective and consistent with regional goals.
colic' ;iaste as an energy source and economic development Metropolitan Health Planning Board—Wednesday, Nov. 10,
e ar T .e fours•$35. Register by Nov. 12. For more information s will be on new small-scale,solid waste to 4 p.m.,Council Chambers.The board is expected to decide
The cost is n:rgy cyst whether a certificate of need review is required for Methodist
cal; Barb Peterson at 222-7409. Hospital and St. Louis Park Medical Center,St. Louis Park,
and whether to designate Anoka State Hospital as an institu-
CCMMt.INITN' DEVELOPMENT BLOCK GRANT tional manpower shortage area for psychiatric services.The
WORKSHOP S NOV. 24 board also plans to act on a request to waive the certificate-of-
need review process as it applies to American Medical
The Metropolitan Council will cosponsor a Community International, Inc., California,which wants to buy the St. Paul
Development Block Grant (CDBG) workshop on Nov. 24, Surgical Center/West Metro Surgical Center.
9 a.m.':o 4 p.m., at the Ramada Inn, 1870 Old Hudson Rd., Resource Recovery Task Force—Monday, Nov. 15,8 a.m.,
St. Paul. Conference Room A.
The workshop will focus on a new rating system and appli- Metropolitan Parks and Open Space Commission—Monday,
cation procedures for the fiscal year 1983 state-administered Nov. 15, 3 p.m., Conference Room E.
CDEG Small Cities program. Human Resources Committee—Monday, Nov. 15, 3:30
The workshop is free. Luncheon tickets cost$7.25. For p.m.,Council Chambers.
more information, call James Uttley at 291-6361,or Mike Executive Committee—Tuesday, Nov. 16,5 p.m., Confer-
Auger at 296-2394. ence Room A.
Arts Advisory Committee—Tuesday, Nov. 16, 5:15 p.m.,
SCOTT COUNTY BREAKFAST MEETING Council Chambers.
WITH COUNCIL CHAIRMAN SET Metropolitan Ridesharing Board—Wednesday, Nov. 17,
Metropolitan Council Chairman Charles Weaver will meet 10 a.m., Council Chambers.
wTransportation Advisory Board--Wednesday, Nov. 17,ith Scott County local officials Nov. 10, the last in a series of 2 p m.,Council Chambers.
informal breakfast meetings to discuss issues tnat concern local PhysicaloDevelopmentbCommittee—Thursday, Nov. 18,
communities and the Council.Regional commission representa- 3 p.m.,
tives are also attending the sesssions.The Scott County meet- Me., Ct Council Council—Thursday,Chambers. Nov. 18,4 p.m., Council
ing will be held at 7:30 a.m. at the Golden Fox Restaurant, Chambers.
20251 Johnson Memorial Dr.,Jordan. Aging Advisory Committee—Friday, Nov. 19,9 a.m.,
Council Chambers.
November 2 , 1982Election
General E ect on
Shakopee , Minnesota
I II III IV V Total
Durenberger 457 496 417 484 450 2304
Dayton 496 430 428 373 324 2051
Frenzel 505 498 445 526 484 2458
Saliterman 417 393 384 303 271 1768
Rees 273 262 272 413 270 1490
Schmitz 688 666 577 438 506 2875
Dimler 455 452 410 479 457 2253
Stock 487 458 420 369 313 2047
Whitney/Krenik 314 332 303 355 329 1633
Perpich/Johnson 628 579 519 488 437 2651
Hanson 310 314 279 349 302 1554
Anderson-Growe 611 587 534 479 462 2673
Baker 291 254 267 253 193 1258
Simonett 565 583 507 518 525 2698
Carlson 453 440 407 483 444 2227
Wellstone 472 464 421 350 318 2025
Clayton 322 340 293 370 328 1653
Mattson 598 542 507 442 417 2506
Kanning 478 438 399 441 368 2124
Morris 482 483 451 414 407 2237
Hennen 550 490 474 488 438 2440
Lannon 394 420 348 320 320 1802
Loftus 408 401 381 358 320 1868
Menke 538 512 457 469 443 2419
First Amendment - Court of
Appeals
Yes 671 666 642 566 566 3167
No 235 222 185 214 188 1044
Second Amendment - Trunk
Highway Bonds
Yes 574 564 309 512 447 2606
No 342 335 313 311 305 1606
Third Amendment - Parimutuel
Betting
Yes 677 651 600 608 584 3120
No 266 263 244 242 188 1203
Fourth Amendment - Railroad
Facilities
Yes 621 636 582 548 468 2855
No 299 258 243 276 289 1365
No. Pre-registered 1151 1128 1053 1044 877 5253
No. Registering at Poll 114 129 213 233 116 805
Total Number Voting 967 932 858 866 781 4404
� M.1'� �.
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Federal Emergency Management Agency
< V NM4:
°` "' I1 �e. Region V 300 South Wacker, 24th Floor, Chicago, IL 60606 (312) 353-1500
0
October 26, 1\ ! I!
Mr. Bo Spurrier N 1
City Engineer, City of Shakopee ti .%\ ,, c1: \r -
129 E. 1st Avenue • %c ` r`c
Shakopee, Minnesota 55379 ,n C\0 ...Y-'' c .t.:(• '—,..
'
�1, . 1,%.0 f.,
Dear Mr. Spurrier: e.;',, c,,\ `t'L /.
� ' /\,.i
/6 � -K
/
This letter is to confirm our Community Assi : T ' rogram Evaluation
meeting on November 18, 1982, at 2:00 P.M. , in the Shakopee City Hall.
In an effort to meet the overall responsibilities for administration of
the National Flood Insurance Program (NFIP), our office periodically
conducts meetings with local officials in participating communities. Our
objective is to determine the effectiveness of local floodplain management
regulations and enforcement practices as well as to provide an opportunity
to have questions concerning the NFIP answered.
We are particularly interested in any development which may have occurred
within the designated floodplain areas of your community during the last
year. Please provide us with information on the numbers and types of
permits which have been issued within the flooplains. We will request
to review selected permit files and any elevation documentation which
they may contain. Information concerning variances which may have been
granted should also be available.
We leave it to your discretion to invite other local officials as you
deem appropriate. However, we suggest that all officials involved with
your local permit procedure as well as those who may be involved with
requests for variances be invited to attend. Depending upon the framework
of your local government examples of appropriate officials would be
those involved with Zoning Administration, Building Inspection, Engineering,
and Planning and/or Community Development. Also representatives from
legislative bodies such as the Village Board, City Council or County
Board, Board of Adjustment or Variance Board, as well as from any local
or regional Planning Commission with which your community might be
active should be invited to attend.
A separate meeting is planned for issues relating to the insurance
aspects of the program which will be held on November 18, 1982, at
4:00, in the Shakopee City Hall.
This session will be of special interest to representatives from banks,
savings & loan associations, insurance and real estate agencies and
similar institutions.
2.
Your personal telephone call or letter inviting the larger local lending
institutions and insurance agencies to this second meeting will help
assure good participation.
We have enclosed copy(s) of tentative agenda(s) for the meeting(s) and a
sample news release for your use in notifying representatives of financial
institutions.
We look forward to the opportunity to learning about your perspective on
the NFIP, and I would like to thank you in advance for your cooperation
in this evaluation effort. If you have any further questions you may
contact Brent C. McMahan at (312) 886-7290.
Sincerely yours,
'L Gary Pierson, Chief
Natural Hazards Branch
Natural & Technological Hazards
Enclosures
SAMPLE NEWS RELEASE
NATIONAL FLOOD INSURANCE PROGRAM
REPRESENTATIVES OF THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND THE MINNESOTA DEPARTMENT
OF NATURAL RESOURCES WILL BE CONDUCTING AN INFORMATIONAL MEETING ABOUT THE NATIONAL FLOOD
INSURANCE PROGRAM (NFIP) FOR BANKS, SAVINGS AND LOAN ASSOCIATIONS, AND OTHER LENDING
INSTITUTIONS AS WELL AS INSURANCE AGENTS AND REAL ESTATE FIRMS. THE MEETING WILL BE CONDUCTED
ON , AT , IN THE
. THE GENERAL PUBLIC IS ALSO INVITED.
NATIONAL FLOOD INSURANCE PROGRAM
Community Assistance and Program Evaluation Meeting (CAPE)
Agenda for Public Officials Meeting
1. Introduction (purpose of the CAPE) and brief discussion of the National Flood Insurance
Program (NFIP) by a Federal Emergency Management Agency (FEMA) representative.
2. Brief discussion of the State role in the NFIP by a representative of the Minnesota
Department of Natural Resources.
3. History of the local community participation In the NFIP.
4. Discussion and review of the local floodplain management ordinance adopted in accordance
with Section 60.3 Code of Federal Regulations (CFR) .
5. Expl,7nation of the enforcement system by local officials, i .e. , construction inspection,
zoning procedure, variance procedures , etc. Review of records of elevation of structures
built in the designated flood hazard areas (in accordance with Section 59.22 (a) (9) (iii ) ,
CFR) . Review of records concerning variances (in accordance with Section 60.6 (6) , CFR) .
6. " Question and answer session concerning the National Flood Insurance Program, local
problems, etc.
7. Tour of the flood hazard area by FEMA, the Minnesota Department of Natural Resources and
local officials.
1
NATIONAL FLOOD INSURANCE PROGRAM
Community Assistance and Program Evaluation Meeting (CAPE)
Agenda for Public Meeting
1. Introduction and brief discussion of the National Flood Insurance Program (NFIP) by
a Federal Emergency Management Agency (FEMA) Representative.
2. Brief discussion of the State role in the National Flood Insurance Program by a
representative from the Minnesota Department of Natural Resources.
3. Discussion and explanation of the local Flood Hazard Boundary Map CFHBM) or the Flood
Insurance Rate Map (FIRM) and Flood Insurance Study (FIS) .
4. Discussion of the role of the lenders and insurance agents in the NFIP.
5. Question and answer session.
This is a meeting to explain and discuss the
National Flood Insurance Program with representatives
from banks , savings and loan associations , insurance
companies , real estate firms and similar institutions .
.�/* .774: in # 7
41144,,
CITY OF SHAKOPEE 4:4407::..,7.;Z:
INCORPORATED 1870 '. 4011.4
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 1� ��
TO : Downtown Committee „,,,r'a'
Industrial-Commercial Committee °::�'”
City Council
Chamber of Commerce , Board of Directors r
FROM: Jeanne Andre , HRA Director
RE : Downtown Survey
DATE: November 16 , 1982
The City is planning to undertake a detailed survey of downtown property
owners , businesses and residents . The purpose of the survey is multi-
faceted : 1 ) to follow-up the 1980 Chamber of Commerce study to see what
changes have occurred in the past few years ; 2 ) to provide a detailed
data base for the consultant to be hired to fine-tune the downtown
concept plan and stage its implementation: and 3 ) to provide background
information necessary if the City (letermin<'!, to r;t1)111it an application
for Community Development Block Grant funding.
The survey is to be administered in person wherever possible . A letter
signed by the Mayor and Downtown committee Chairman will be sent out
in advance , explaining the survey to be conducted and recent activities
to promote downtown improvements . (A copy of this letter is enclosed for
your information) Also enclosed are copies of the three survey instru-
ments which have been designed, one for residents , one for property
owners and one for business owners . The purpose of sending this in-
formation to you in advance is twofold. First , I solicit your help in
informing your associates that the survey is to be conducted and
encouraging their cooperation. Second, I solicit any changes or addi-
tions to the survey which you recommend to gain better information and
cooperation from those people who are surveyed. Please forward your
comments to me no later than November 22 , 1982 .
Thank you for your help in conducting a successful survey.
`
1
1
The Heart of Progress Valley
An Equal Opportunity Employer
7 •
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CITY OF SHAKOPEEiiiivt-
., i
INCORPORATED 1570WiliMill3
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 s
11 ---711:4:71
November, 1982
Dear downtown residents , property owners and businessmen :
The purpose of this letter is to inform you of current events related
to revitalization in downtown Shakopee . There is a long history of
efforts to improve downtown both in physical appearance and economic
viability. The most recent efforts began with the issuance of a report
by the Shakopee Area Chamber of Commerce in the spring of 1980 and the
formation by the City Council of a Downtwon Committee a year later.
The Downtown Committee has developed a concept plan for future develop-
ment and revitalization of the downtown. Numerous steps have been taken
to encourage implementation of the plan, including:
1 ) Formation of a Downtown Redevelopment Project Area ( see
enclosed map) . A tax-increment district has been created
to finance improvements in the project area including
expanded parking and a green space adjacent to Second
Avenue between Holmes and Lewis .
2) The City has also implemented a downtown commercial
rehabilitation loan program. This program allows
local lenders to issue tax-exempt commercial rehabili-
tation bonds or notes to fund rehabilitation loans in
the project area. The Shakopee Housing and Redevelop-
ment Authority can also provide an interest write-down
of up to 4% on rehab loans made by local lenders within
the project area .
3) A letter has been sent to potential developers letting
them know the opportunities which exist for development
in downtown Shakopee .
4) The City is scheduled to retain a consultant to provide
marketing data and expert advice on the best overall plan
for redevelopment . The consultant is also to address how
to implement the plan in manageable stages .
5) City Council has earmarked the Downtown as a potential
project for neighborhood revitalization and economic
development under the Community Development Block Grant
program.
To aid in planning and implementation of downtown improvements , and
specifically to provide needed background information for a grant appli-
cation, City staff will undertake a detailed survey of downtown property
The Heart of Progress Valley
An Equal Opportunity Employer
Page-2- 7
owners , businesses and residents in the next few months . In person
interviews will be conducted whenever possible . Please set aside fifteen
or twenty minutes to share your perspectives with the City staff when
they contact you.
1
Your cooperation in providing the requested information will be yet
another step toward understanding downtown needs and seeking ways to
approach those needs . Some of the questions will repeat those of the
1980 Chamber study to document changes which have occurred in the past
few years . Other questions are to address information which must be
submitted with a block grant application. All information will be kept
confidential and provided to the public only in summary form. If you
have questions on the proposed survey, or any of the steps toward down-
town improvement which have already occurred , please contact the
Director of the Housing and Redevelopment Authority, Jeanne Andre. She
is located at the City Hall , 129 E. First Avenue , 445-3650.
Thank you for your interest and support for downtown improvements .
Sincerely,
Eldon A. Reinke
Mayor
c_ . . . 0
f
Dan Steil
Chairman, Downtown Committee
EAR: cau
.City .of Shakopee
Downtown Revitalization Project
SURVEY OF RESIDENTS Date:
Name:
Address:
Size of Unit: Sq. Feet No. of Bedrooms Monthly Rental Rate
Includes Utilities? (list)
Need for Improvements:
Imminent Threat (eg. electrical hazard)
Code and Structural Deficiency
Other
Current Parking Arrangements:
Additional Parking Needs: _
Are you willing to move to other downtown apartments
yes/no
Are you willing to move to other locations in the City
yes/no
No. of persons living in apartment
No. adults No. adults over 62 No. children under 5
No. children 5-17
If there is only one adult in this household is that adult a Male — Female?
Race, Household Members:
White Black Asian Native American Other
number number number number number
Head of Household: working retired disabled unemployed
(check one or more)
on assistance
Yearly family gross income (chech one) : 7
under 10,000 17,401-18,900
10,001-11,450 18,901-19,500
11,451-12,850 19,551-21,200
12,851-14,300 21,201-23,200
14,301-15,250 23,201-25,200
15,251-16,600 25,201-27,200
16,601-17,400 . over 27,200
In your opinion, what steps will be most important to improve the downtown:
OTHER CO M ENTS:
The information on this questionnaire will be available to staff of the City of
Shakopee and the United States Department of Housing and Urban Development to determine
whether a proposed community development project will meet federal requirements. No
other persons will have access to the information provided here except in summary form.
I understand the purpose of this questionnaire and the proposed use of the informa-
tion I provide.
Signature, head of household
Draft (11/82)
,City.of Shakopee
Downtown Revitalization Project 7
PROPERTY OWNER QUESTIONNAIRE Date:
Name:
Mailing Address:
Legal Description:
Amt. of Commercial Floor Space No. of off street parking spaces
Current Commercial Use (tenant)
Type of Lease
Current Rent Utilities included in rent?
No. of Residential Units
Sq. Footage Bedroom Size
Current Rent Utilities included?
Background info. on tenants (name, family size, etc. ) :
Recent changes (within last 12 months) in Commercial or Residential tenants or use:
Need for rehabilitation of Residential or Commercial Both
yes/no yes/no yes/no
Imminent threat items Est. Cost
Code or Structural Items Est. Cost
Other Est. Cost
Support for Exterior Improvements:
yes/no
Uniform Signage Uniform Facade (based on theme)
Uniform Lighting Streetscape (trees, benches)
Parking Facade Upgrade
.Need for City Service Improvements:
Water Sanitary Sewer Storm Sewer Street
yes/no yes/ho yes/no yesrno
Funds available for Improvements:
Equity Bank Loan Reduced Interest
No Interest Loan Assessments
annual
Current Equity in Building
Mortgage/Loans Outstanding Interest Rate
Monthly Payment
Interest in supporting downtown architectual review committee
yes/no
Interest in sale or trade of building for redevelopment
yes/ho
IF OPERNrE OWN BUSINESS IN BUILDING:
No. of employees Customer/Client Volume
No. of employees who earn under $15,000/yr. Peak Hrs. Per Day
Volume of Deliveries Days & Hrs. of Delivery
Est. of Current Parking Needs: Customer — Employee
Need for revised space:
Willingness to participate in cooperative Downtown Marketing promotions or uniform hrs?
Other business which would complement current downtown business:
Knowlege of other businesses interested in locating in Shakopee:
in your opinion, what is needed downtown to make it economically active/attractive?
Draft (11/82)
City of Shakopee
Downtown Revitalization Project
SURVEY OF BUSINESSES Date:
Name:
Mailing Address: _
Legal Description:
Amt. of Commercial Floor Space _ No. of off street parking spaces
Current Commercial Use
Type of Lease
Current Rent Utilities included in rent?
list
No. of Employees Part Time Full Time
No. of employees who earn under $15,000/yr. Customer/Client Volume Per Day
Hours of Business Peak Hours
Volume of Deliveries Days & Hours of Delivery
Est. of Current Parking Needs: Customer Employee
Do you need remodeled space to operate more effectively?
yes/no
Imminent Threat Items Est. Cost
eg. electrical hazard
Code or Structural Items Est. Cost
Other _ Est. Cost
Support for Exterior Improvements:
yes/no
Uniform Signage Increased Parking J
Uniform Lighting Facade Upgrade _
Uniform Facade based on theme Streetscape (trees,
benches) Parking _
Need for City Service Improvements:
Water Sanitary Sewer Storm Sewer Street
yes/no yes/no yes/no yes/no
Willingness to accept rent increases to cover improvements
amount
Willingness to take on leasehold improvements, source of funds: 7
Equity Bank Loan Reduced Interest
No Interest Loan Assessments
Interest in supporting downtown architectual review committee
yes/no
Interest in purchasing downtown property
yes/no
Willingness to relocate to another downtown location
yes[no
Desired Characteristics
Willingness to participate in Cooperative Downtown Marketing promotions or uniform hrs?
Other business which are needed and would complement current downtown business:
Knowledge of other businesses interested in locating in Shakopee:
In your opinion, what is needed downtown to make it economically active/attractive?
OTHER COMMENTS:
Draft (11/82)
S
TENTATIVE AGENDA
Energy and Transportation Committee
City of Shakopee , Minnesota
City Hall Council Chambers
Regular Session November 18 , 1982
1 . Roll call at 7 : 30 p.m.
2 . Approval of Minutes of October 21 , 1982
3. Review of Meeting held October 26 , 1982
4. Set up Market Study
a. Review data from other surveys
b. Consider alternatives to DECA involvement
c . Design preliminary survey instrument
5 . Other Business
6 . Adjourn
Jeanne Andre
Administrative Assistant
7
MEMO TO: John K. Anderson, City Administrator
FROM: Gregg M. Voxland, Finance Director
RE: Review on Hennepin County Purchasing Cooperative
DATE: October 28, 1982
Introduction
The Mayor has asked for a review or overview of the Hennepin County
Purchasing Cooperative, of which we are a member.
Background
The process the City goes through to purchase under a Cooperative con-
tract is as follows:
1. A contract approaches expiration date, annual cycle, or a new item/ser-
vice is suggested for cooperative purchasing.
2. Hennepin County Purchasing staff serves the staff function for the co-
operative. They prepare a check list and send to members. The members
mark what items they want, quanity and any other information related to
the particular item or line of items covered by the contract.
3. HCP staff compiles the checklists and develops the contract specifications.
4 . Members review the specifications.
5. HCP staff sends specifications to vendors on the mailing list for that con-
tract and any other vendor that requests the specifications.
6 . HCP staff receives, tabulates and analyzes the bids.
7. Members review and discuss the bid tabulations and recommend bid award to
H.C. Commission.
8. Bid is awarded.
9. Members place purchase orders directly with vendor with City Council action
as needed.
Attached is a list of Cooperative contracts with the ones we usually part-
icipate in marked.
As a refresher, and as was briefly discussed at a budget meeting and in
accordance with the purchasing policy, when an item is budgeted and costs less
than $2,000.00 no Council action is required until bill approval. The Council
has established the $2,000.00 level, the State a number of years ago moved the
statutary level to $5,000.00
-2-
Note: An individual item is not always cheaper through the Cooperative. How-
ever, two examples of savings are:
City Administrator's car, comparable equipment, we paid $400.00 more be-
cause we were not on the Cooperative contract.
Xerographic paper - 82x11 white 20 lb.
HCP fine paper contract $18.80/case
HCP office supply contract 24.00/case
Local vendor after City discount 47.25/case
GMV:mr
► ,
HENNEPIN COUNTY COOPERATIVE PURCHASING
CONTRACTS/PRICE AGREEMENTS LIST
MAY 1, 1982
C. ' TRACT COOP. PURCH.
• MBE; '': ER DESCRIPTION LETTER DATE CONTRACT EXPIRATION DATE
x 1 ;; FG Police Cars 10-23-81 12-31-81*
X 1 4 FG Gutter Brooms for Street Sweepers 12-03-81 01-04-82*
14-13 FG Grass Seed 11-12-81 02-01-82*
x 14'6 FG Herbicides 11-12-81 02-01-82*
x 2329 FG Steel Sign Posts 01-07-82 02-06-82*
x 2330 FG Aluminum Signs 01-07-32 02-06-82*
X 2339 FG Traffic Marking Paint 01-21-82 02-09-32*
x 1449 FG Stakes, Hubs, Laths 12-02-81 02-15-82*
9733 FG Reflectorized Sign Material Renewal 03-31-82
(S. of MN No. M-7614)
1439 FG Administrative Automobiles 11-12-81 04-30-82*
1435 FG Blade Sections - Grader Blades 04-30-82
x 2309 FG Light Trucks and Vans 01-07-82 04-30-82*
1370 FG Water Treatment Chemicals 05-28-81 05-31-82
0424 MS VHF 6-Channel Portable 2-Way Radio 01-21-82 Renewal 06-20-82
0424 MS VHF 6-Channel Portable 2-Way Radio 01-21-82 Renewal 06-20-82
1913 P.A. MS Poly Bags (S. of M. No. M-8600) 01-07-82 06-30-82
1368 JJ Automobile Batteries 05-07-81 06-30-82
x 1386 AJ Office Supplies 06-15-81 06-30-82 .
1388 JJ Automobile Tires 07-09-81 07-14-82
1921 P.A. FG Oxygen and Acetelyne 07-23-81 07-14-82
1394 FG Rock Salt 07-09-81 07-14-82
x 1296 AJ Fine Paper 01-21-82 Renewal 07-31-82
1965 FG Flashlights, Batteries 09-29-81 I 07-31-82
(S. of M. No. M-2781 )
A' 1399 FG Antifreeze and Windshield Solvent 08-06-31 07-31-82
1377 MS Lease of Radio Pagers 07-31-82
1459 AJ Photographic Supplies 08-28-82
1417 AJ Envelopes 08-03-81 09-30-82
0401 MS Office MachinesRenewal 09-30-82
0460 MS Copy and Duplicating Machines Renewal 10-16-82
1949 P.A. AJ Flags and Related Equipment 10-08-82
1444 FG Fertilizer 11-21-81 10-31-82*
2511 MS Paper Bags 12-17-81 11-30-82
x 2287 MS Paper Towels and Toilet Tissue 12-17-81 12-31-82
2304 MS VHF Mobile Radios 03-04-82 . 01-29-83
2333 P.A. FG Visibars and Sirens 02-02-82 02-28-83
x 2366 P.A. s FG Steel Piped for Sign Posts 02-04-82 03-05-82*
x 2366 FG Heavy Trucks 02-18-82 03-20-82*
2365 FG Safety Flares 03-04-82 03-31-83
x 2368 FG Rustproof Service (Vehicles) 03-04-82 03-31-83
2376 FG Fuel and Diesel Oil 03-04-82 03-31-83
1329 FG Chemical Toilets 01-07-82 Renewal 04-14-83
2419 FG Athletic Field Marking Materials 03-18-82 04-18-82*
2381 FG Snow Fence 03-18-82 04-18-82*
x 1344 FG Gasoline 01-07-82 Renewal 04-29-83
2398 KM Metal Office Furniture 04-15-82 I 04-30-83
1370 FG Water Treatment Chemicals 03-04-82 Renewal 05-31-83**
2434 FG Water Treatment Chemicals 05-31-83
0461 MS Word Processing Systems 09-07-87
* One-time delivery contracts are usually restricted to only those submitting checklists
and listed in specifications. Other members may be allowed to participate by coordinating
with the County and by permission of the vendor. Re-orders after the orders in by date
(cut-off date) , many times are allowed by the contractor provided the vendor permits.
Most other contracts are open to all members, in some instances non-listed members will
require permission of the vendor(s) , prior to submitting purchasing orders.
** Renewal of certain items to certain vendors. Not all items renewed.
See Cooperative Purchasing letter dated March 4, 1982. Also, refer to current
Contract No. 2434.
OVER
h A, -tia..� /i
/0
Board of Directors association of
President metropoli•
tan
Mary Anderson
Golden Valley municipalities
Vice President
Jack Irving
Crystal
Past President
James J. Krautkremer October 26, 1982
Brooklyn Park
Directors
Ronald Backes
St. Louis Park
William Barnhart TO: Metropolitan Agencies Committee
Minneapolis
Gary Bastian FROM: Vern Peterson
Maplewood
RE: Response to AMM Comments on the Proposed 1983
Greg Blees Metropolitan Council Budget and Work Program
St. Paul
Bea Blomquist When I presented, at the public hearing, the comments you
Eagan drafted and which their AMM Board approved with respect to
the Proposed 1983 Metropolitan Council's Budget and Work
Jerry Dulgar Program, several members of the Council directed this
Anoka staff to respond to those comments. Enclosed is the
Laura Fraser response to these comments which I thought you might find
Lake Elmo of interest.
James Miller While I do not think, the Council made any significant
Minnetonka changes based on the AMM comments for 1983, I do feel the
Neil Peterson AMM efforts as a "watchdog" were worthwhile and will keep
Bloomington the Council and its staff on "their toes" when they begin
budgeting for 1984.
William Sandberg
North St. Paul Please call me should you have questions.
James Scheibel
St. Paul
Dennis Schneider
Fridley
Jackie Slater
Minneapolis
James Spore
Burnsville
Robert Sundland
St. Anthony
Robert Thistle
Coon Rapids
Executive Director
Vern Peterson 183 university avenue east, st. paul, minnesota 55101 (612) 227-5600
METROPOLITAN COUNCIL
Suite 300 Metro Square Building, Saint Paul, Minnesota 55101
•
MEMORANDUM Sept. 21 , 1982
TO: Executive Committee
FROM: Administration, Alan Morris
SUBJECT: Response to A:KM Comments on the Proposed 1983 Work Program and Budget
At the public hearing on the Proposed 1983 Work Program and Budget, several
Council members asked staff to prepare a response to the Association of
Metropolitan Municipalities comments on the public hearing draft. The
following responses will be included in a letter to Vern Peterson and the ANN
Board of Directors.
The responses are presented in the same order and using the same numbering
system to facilitate comparison to the Alii comments.
Section I General Comments and Recommendations
1 . The ANN commended the Council for its open budget process. The Council
will continue its efforts to allow input at an early stage in the budget
process in future years.
2.- 5. These comments relate to the format of the budget document and
information the ANSI felt should be provided on a program by program basis;
specifically, number of personnel in each program area, comparison of costs
with previous years, brief descriptions of accomplishments in previous
years, identification of mandated subelements and brief explanations of
major changes in program budgets. The Council has attempted to develop a
budget document in which individual program work summaries provide the
information needed on a program yet are concise, clear and readable. Much
of the information mentioned by the AMM is provided to the Executive
Committee during budget deliberations as supplemental material. The staff
will review the format of the budget document to determine whether some of
this information can be incorporated into the individual program summaries.
6. This comment commends the Council for holding down costs, expresses concern
with the increased reliance on the property tax to fund the Council's
operations and recommends that some low priority non-mandated programs be
reevaluated for cuts or elimination. The Council acknowledges the ANN
comments, but feels it has made special efforts to hold down costs and
reduce or eliminate programs. Over the last four years, the Council has
eliminated more than 30 staff positions and has substantially reduced or
eliminated several programs, including Health, Emergency Medical Services,
Criminal Justice, and '208' Water Quality Management. The Council has,
because of reductions in state and federal funding, relied increasingly on
property tax revenues; but has tried to minimize the increase.
7. This comment suggests that the program description contain an
identification as to whom the program primarily benefits. General activity
descriptions on the individual progam summary pages do indicate the program
beneficiaries, although not always in the clearest manner. The Council
will attempt in the future to make the identification clearer.
8. This comment reiterates the AMM's concern that the budget document convey
enough information so that the taxpayer can determine what product is being
produced and how much the product costs. Again, Council staff will review
the format of the budget document to determine what information can be
added to make the document more useful and informative, while keeping the
document clear and concise. Some information may still have to be
presented in supplemental material, however.
Section II Specific Comments and Recommendations
1 . Page 2. "Introduction"
Comment: The AMM does not believe that the Council, through its study of
regional finances, should become directly involved in local
government financing.
Response: The Council recognizes the AIS! comment and agrees that regional
finances cannot be looked at in a vacuum. The Council and
Council staff are sensitive to the concerns of the ANN.
2. Pages 6-8, "Housing"
Objective B. 1 "Census Data Analysis"
Comment: The AMM encourages coordination with other governmental agencies
who also analyze census data to avois duplication of effort.
Response: Council staff makes strong efforts to coordinate data analysis
activities with other agencies.
Objective C. 1. "Housing Market and Cost Studies"
Comment: The AMM strongly supports this project.
Response: This project is a high priority of the Council's and will be
continued.
Objective C.5. "Local Zoning Ordinance Survey"
Comment: The ANN supports this project.
Response: The Council will share survey information with the ANN when the
survey is completed.
Objective F. "Technical Assistance"
Comment: The AMM supports this effort if voluntary on the part of any city
and if the Council 's role is one of training and not actually
doing work for a city.
j )
Response: The Council's technical assistance activities are always
available on an as requested basis and are designed to build the
capacity of a local unit of government to carry out its own
program.
3. Page 15 and 16. "Arts"
Comment: The AMM believes the Arts program is a very low priority and the
Council should consider eliminating at least the portion
supported by the property tax.
Response: The Council acknowledges the comments of the Atli. It should he
mentioned that the availability of additional McKnight Foundation
funds will reduce the amount of Council funds supporting the
program by approximately $15,000.
14. Page 17 and 18. "Special Projects"
Comment: The AMM believes this program should be reduced substantially.
Response: The Council acknowledges the comments of the Ate' I. Some of the
responsibilities in the areas of EMS and 911 have been turned
over to the counties, and the combined program has been reduced
substantially over the last two years both in terms of personnel
and costs. The Council continue to provide technical assistance
to strengthen local public safely capabilities, do implement
juvenile justice policies and to provide other services.
5. Page 21 and 22. "Comprehensive Planning Policy Implementation"
Comment: The Atli strongly supports a study of MWCC user charges.
Response: The Council acknowledges the comment. This study is part of the
1983 Work Program.
6. Page 24 and 25. "Research"
Comment: The AMM supports
this program.
Response: The Council acknowledges the comment and also puts high priority
on its research activities.
7. Page 29. "Solid Waste"
Comments: The AMM wanted an explanation of the substantial increase in the
Solid Waste budget.
Response: The Council plans to put a substantial effort into the Solid
Waste Program in 1983 with more personnel from the Environmental
Planning Division assigned to do work on the program. Activities
that will require major effort include preparation of a revised
Solid Waste Policy Plan, which was delayed in 1982 by the
landfill and sludge ash siting process, an abatement system plan
and a compensation measures report.
8. Page 32. "Water Pollution Control"
Objective B. "Cost Allocation Study"
Comment: The Ami strongly supports an evaluation of the SAC.
Response: The Council acknowledges the comments of the AMM. An evaluation
is part of the 1983 work objective.
Objective A. "Implement MRA"
Comment: The Aim! understood that the needed revisions to the policy plan
would be completed in 1982.
Response: The objective lists policy plan amendments as a product if any .
amendments are needed. The major activity in 1983 involves
review and approval of the MWCC"s development program and 1984
capital budget..
9. Page 33 and 34. "Parks and Open Space"
Comment: The AMM wanted an explanation of the large decrease in the
budget.
Response: The 1982 work program and budget for Parks and Open Space
included the costs of temporary staff and related survey costs
for the collection of regional park use and preference data.
These costs to not occur in the 1983 budget.
10. Page 40. "Information Systems"
Comment: The AMM felt three objectives appeared to be "one-time" type
activities though they appeared in both the 1982 and 1983 work
programs.
Response: The integration of word processing and data processing to provide
access to mailing files is dependent on the delivery of computer
software and is currently scheduled for late 1982 and the first
part of 1983. Evaluation of the potential for new micro-
computers to allow technical staff to do their own work directly
is an ongoing activity, as is development of 1980 census data
processing capabilities as census data tapes become available.
11 . Page 42. "Geographic Ease File Project"
Comment: The AMM expressed a concern that the 1982 and 1983 work programs
were duplicative.
Response: The GBF Project was originally scheduled to be a three-phase
project completed in 1983. There have been delays in the project
and Phase II, which started in 1982, will not be completed until
1983. Phase III will begin in 1983 and carry into 1984. There
were errors in the General Activity Description for the project.
4'
12. Page 51 . "Referral Administration"
Comment: The AMM questions whether this program will be eliminated
considering the elimination of the A-95 Review Procedure by the
Reagan Administration.
Response: The future of the referral review function of the Council will be
determined by a Task Force formed by the State. If the A-95
Review procedure is eliminated, that portion of the program will
be eliminated as well as the indirect costs for such an activity
contained in other programs. Other referral activities by the
Council would continue.
13. Page 38 and 39. "Community Services and Public Information '
Comment: The AMM believes that the work program and budget are too
large.
Response: The Council acknowledges the comments of the AMM. The Council
places high priority of keeping the public informed on regional
issues, policies and decisions and encouraging and facilitating
participation in the decision making process. Recent issues such
as the solid waste siting and airports noise guidelines
illustrate sensitive public issues requiring extensive public
information and citizen participation efforts.
EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREP. CODE 612)
File: Financial Specialists: Ehlers and Associates, Inc.
November 1, 1982 Please distribute to governing body members
Newsletter
We have, perhaps, turned the corner with one of the sharpest market improvements on record with huge
price increases for stocks, bonds - and for precious metals. The Bond Buyer 20-bond, 20-year tax-
exempt yield index dropped from 10.98% on October 1 to 9.25% on October 14. Whether it will continue
probably lies in the November 2 election results.
* * * * * * * * * * * *
After January 1 all new municipal bonds must be registered as to principal and interest and the entire
trade is trying to determine the mechanics and the cost. No doubt there will be a good deal of extra
expense in setting up the registration, printing extra bonds (for future transfers) and compensating
for no-float paying agencies. If the bonds are not registrable the interest becomes subject to federal
taxation according to the new federal law.
This focuses on the larger question of whether, constitutionally, the federal government may tax obli-
gations of the states and their subdivisions. By acquiescing step by step, allowing the federal gov-
ernment to tax 15% of tax-exempt income and, now, the tax penalty, have the states, their cities,
school districts, and counties, granted the federal government the right to tax them?
* * * * * * * * * * * *
In the last few months Ehlers and Associates initiated some developments which may interest you.
Cedar Falls, Iowa, sold $15.15 million general obligation hospital and sewerage system bonds at a net
rate of 10.37% and $3.025 million sewerage system revenue bonds at 10.59%. The hospital bonds ($7.5
million) were approved by 74% of the electors.
Battle Creek Township, Michigan, completed a $5.2 million non-G.O., AMBAC-insured, tax increment finan-
cing through a semi-public bond sale. We were able to structure the issue with assurances such that
AMBAC could place the insurance before the incremental taxable property was in place. Some of the pro-
tections provided should be examined even when issuing general obligation tax increment bonds.
The Marquette, Michigan, Board of Light and Power sold $4.5 million seasonal fuel supply notes, AMBAC
insured, for a net rate of 5.85%. Also, the Board sold $9 million, 20-year electric revenue bonds to
complete its $60 million generating plant.
We have developed a plan whereby a local government selling aid or tax anticipation certificates can,
simultaneously, lock in the investment of proceeds. Especially important when issuing short-term cer-
tificates, if investment earnings are an integral part of a construction program, it may also be impor-
tant to insure investment yields when selling long-term bonds. Issuers might wait for and possibly get
a better yield by waiting 30 to 40 days to the bond delivery but yields can and have declined in the
interim and the safest route may be to lock in an investment yield.
* * * * * * * * * * * *
Governments should re-examine repos (repurchase agreements) as investment vehicles. "Repos" are where
a holder "sells" securities and agrees to repurchase them at a future time at a price which will afford
an agreed return. It has been held that holders of repurchase agreements did not own the securities
but, rather, had a security interest for a loan (deposit). Thus, the securities to be "repurchased"
were part of a financial institution's assets in bankruptcy.
* * * * * * * * * * * *
Where a state has imposed levy limits, cities must become much more aware of techniques with which to
augment and better use general fund revenues. We've conducted a number of seminars on this subject and
expect to have others with refined materials. Look for the announcements. If you have any general
fund enhancement experience which you would care to share with other local governments, we'll be happy
to recognize your contribution.
Very trul ours,
EHLE': SSS," I S /IN
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league of minnesota cities
September 29, 1982
1982 POLITICAL ACTION PROJECT
CANDIDATES' SURVEY
Dear Candidate:
Please complete this questionnaire and return it to me. I appreciate your
taking the time to consider and respond to the concerns of cities. These
questions are a follow-up to the issue papers you received from the League of
Cities in late July.
Sincerely,
John K. Anderson
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Name of Candidate (-12 LA '/ \II l egislative District 316, A
1. Do you think that Minnesota's state-local finance system is in need of
comprehensive change?
Yes No No position
What areas in particular do you feel might need review? (check one or
more)
school foundation aid gs county levy limits 1/
school categorial aid homestead credit 1/'
local government aid ,/ agricultural mill credit
city levy limits / property tax classification
system
other
183 university avenue east, st. paul, minnesota 55101 [61 2] 227-5600
I '�
Page 2
2. Will you vote to repeal the 3% levy limit law that applies to cities?
Yes j No No position
3. As an alternative to repealing the 8% levy limit law, would you vote to:
(note you may check more than one)
a) Increase the levy limit of cities that were "caught with their
levies down" in 1981 - (about 80 cities levied less than they could
have and were effectively penalized for it by loss of future levy
authority.)
Yes No No position
b) Allow cities with unreasonably low levy limits (e.g. property taxes
comprise less than 30% of a city's general fund revenues) to apply
to a Levy Limit Review Board to have their levy limit base
increased.
Yes No No position
c) Increase cities' levy limits to make up for lost revenues should the
Legislature decide to freeze appropriations for local government
aid.
Yes No No position
d) Exempt all cities under 2,500 population from levy limits. (Note -
the total levies of these cities constitute only about 2% of the
total property tax levy of all local governments. These cities were
exempt from the limits from 1975 through 1981.)
Yes No No position
4. Would you vote to allow all cities to impose a sales tax, at local
option, on hotels, motels, admissions or amusements?
Yes No No position
5. Would you vote to remove statutory maximum license fees for off-sale
liquor, on-sale wine, bottle clubs and Sunday liquor?
Yes
No _ No position
6. Would you vote to guarantee that the local government aid program, which
primarily benefits cities, be funded for at least $270 million in
calendar year 1983? (Note - this is the amount that the Department of
Revenue has already told cities to expect and that the Finance Department
is now includ• g in its F.Y. 1984 budget guidelines.)
Yes No No position
OVER
Page 3
7. Would you vote for a system whereby funding for local government aid for
1984 and thereafter would increase (or decrease) at the same rate as
growth (or decline) of state general fund revenues?
Yes No ;/ No position
8. Would you support dedicating a specified share of the state sales tax to
fund aid to cities?
Yes No No position
9. Will you oppose any efforts to cut homestead credit reimbursement
payments to cities? (Notes - cuts in these payments to local governments
in both 1981 and 1982 in effect made the state a delinquent property tax
payer.)
Yes No No position
10. Will you vote to require the Legislature to adopt a process requiring the
consideration of the fiscal impact on local government of every proposed
new mandate?
Yes No No position
11. Will you vote to allow cities to levy property taxes to pay the costs of
new expenditures mandated but not funde by the Legislature?
Yes No No position
12. Will you vote against a bill permitting non-essential (non-police or fire
personnel) employees to refuse to cross picket lines of other public
employees?
Yes No No position
13. Will you vote against a bill limiting the definition of supervisors under
the Public Employment Labor Relations Act to only the city manager (if
the city has a city manager) or the city council (if the city does not
have a city manager)? (Note - only about 46 of the 855 cities in
Minnesota have/the city manager form of government.
Yes V No No position
ly
ROBERT J. SCHMITZ
Senator 36th District
Route#1
Jordan, Minnesota 55352 -
Office: RE' EVO
Senate
235 State Capitol
St. Paul, Minnesota 55155
Phone: (612)296-7157 State of Minnesota
NOVC 1 1982
October 28 , 1982
Mr . John K. Anderson
CITY OF SHAKOPEE
City Administrator
City of Shakopee
129 E . First Avenue
Shakopee , Minnesota 55379
Dear John :
Thank you for contacting me regarding the Minnesota Special
Education Law, M. S . 124 . 212 , Subd . 9B .
I realize that local units of government become frustrated
with mandated programs from the State of Minnesota . However,
this particular mandate is a very sensitive one because it
deals with the question of separation of church and state .
The constitutional pitfalls are very serious matters .
The U . S . Supreme Court ruled in 1975 and again in 1977 that
programs to aid nonpublic education must avoid "excessive
government entanglement" with religion . The Supreme Court
held that instructional services , such as special education ,
funded with public moneys but provided on nonpublic school
premises promote excessive entanglement .
To protect Minnesota ' s nonpublic aid law from being declared
unconstitutional , the Legislature required in M. S . 124 . 212 ,
Subd . 96 , that shared time special education services be
provided at either a public school building or a neutral site .
The constitutionality of Minnesota ' s tuition tax deduction
will be argued before the U . S . Supreme Court this spring .
Sometime after the election I would be happy to meet and
discuss your concerns regarding this issue .
S i n c eT))'y , >
/ /fi /4,"
ROBERT . SCHMITZ
State enator -- District 36
RJS/st
COMMITTEES • Chairman, Veterans Affairs • Rules& Administration • Transportation •
Taxes & Tax Laws • Elections& Reapportionment
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CITY OF SHAKOPEE
BUTLDING ACTIVITY REPORT October, 1982
PERMITS ISSUED Yr. to Date Total Previous Year
Number Number Valuation Number Valuation
5765-5805 .MO. YTD.
Single Fam. -Sewered 1 17 981 ,670 1 25 1 ,461 , 500
Single Fam. -Septic 1 5 344, 500 1 8 642 ,000
Mu] tiple Dwellings 4 12 1 ,064,240 1 12 1 , 352 ,400
(Mo.Units) (YTD Unit:;) ( 10 ) ( 32 ) ( 2 ) ( 34)
Dwelling Additions 6 59 322 , 545 3 25 170, 913
Other - 5 124, 280 - - -
Business District 1 6 1 , 778 , 125 - 3 240,000
Agricultural - - - - 1 132 ,000
industrial -Sewered 2 2 440,000 1 4 2 , 593 ,000
Industrial -Septic - - - - 3 792 ,000
Accessory/Garages 4 35 233 , 760 4 36 204, 998
i ��ns & Fences 3 40 52 ,666 . 50 2 12 16,868
Fireplaces/Wood Stove 4 11 14,355 6 15 104,075
Grading/Foundation - 4 49,165 1 3 209,000
Remodeling (Res. ) 4 28 130,050 2 32 130,800
Remodeling ( Inst. ) - 1 - - 2 5,300
Remodeling (Other) 4 17 942,848 1 32 1 , 389,000
']'OTA]. TAXABLE 40 261 6,478 ,204. 50 23 211 9,438, 554
TOTAL I NST I TUTU-.NAL - 1 - - 2 5, 300
GRANT) TOTAI, 40 262 6 ,478 , 204 . 50 23 213 9,443 ,854
MO . YTD. MO. YTD.
Variances - 18 1 6
Conditional Use 3 18 - 15
U''-Zoning 1 1 - 1
Moving - 2 - 3
Electric Permits 20 143 24 173
Plmbg. & Htg. Permits 13 151 20 166
IIa;. I ►iI; Permits
Residential - - - -
Commercial - - - -
Total dwelling units in City after completion of all construction permitted
to date 3 , 562
•
Cora Underwood
Bldg. Dept. Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN OCTOBER, 1982
5765 Richard Logeais 1000 Eastview Circle Twin Home $ 32 , 500
.-5-40 Z ea.a.&iv e.c� /,14-' 1-uni t
5766 Ricgard Logeais 1002 Eastview Circle Twin Home 32 , 500
, z e', .,. .,_) .'",,,..-, /_br 1-unit
5767 Terry Huth 427 W. 3rd Street Garage 6 , 760
5768 James Pierce , 1719 W. 6th Ave . Townhome 52 , 500
/ .4' 1 lo a.<47.414.",--) e. , 1-unit
5769 James Pierce 1713`9. 6th Ave . Townhome 51 , 500
c.fV .B-' 1�' c ?t a�,,..� "�e4,t� 1-unit a
5770 James Pierce 17,97'W. 6th Ave . Townhome 51 , 500
--�-dam «''� t .u= 1-unit
5771 James Pierce 1701-14._ 6th Ave . Townhome 52 , 500
c---- Al.--a-14-(... re--,-.A.. 1, . ,L) 1-unit
5772 Joe Friedges 820 rairie St . Addition 1 ,000
5773 Verner Severson 737 W. 6th Ave . Garage 5,000
5774 Derrol Elliott 702 Atwood Chimney 100
5775 Hardel Const . 1221 Polk St . House 66 , 600
5776 Bruce Hennen 4731 Eagle Cr/k B1veI. Alt . 30 , 000
5777 Balco Bldg. Syst . 200 Cavanaugh Drive Addition 144 ,000
5778 Wm. Hauer 706 Apgar St . Addition 450
5779 Laurent Bldrs . 3rd and Scott Addition 2 ,400
5780 Cretex Co. 7070 Cretex Ave . Fence 4, 100
5781 Signcrafters 3900 Hwy 101 Sign 1 ,000
5782 Charles Jorgensen 825 Fuller Wood Stove 300
5783 Richard Logeais 990 Eastview Circle Twin Home 31 ,800
<- 7a..2, cd.J �-attiei,� /t/ 1-unit
5784 Richard Logeais 992 Eastview Circle Twin Home 31 , 800
--� . a. . .._,-/4f 1-unit
5785 Wiggin, Inc 236 Lewis St . Alt . 14, 000
5786 Valley Fair Addn. 8 ,000
5787 Valley Fair Addn. 200
5788 Trumpy Homes 1227 Polk,St . Twin Home 40,000
/e/ .Z� '.217`7 2,(2.f c L r 1-unit
5789 Trumpy Homes 1229 Polk SO. Twin Home 35 ,000
/.< 2) �e: 0 1-unit
5790 Eldon Greenwood 1485 Tyrone Drive . House 50,000
5791 James Thomason 1721 90th St. Fence $ 500
5792 John Clay 1812 Eagle Creek Blvd. Garage 6 , 300
5793 David Moonen 223 Holmes Alt . 1 ,000
5794 Indep. Dist . Sys . 1455 Sharon Pkwy. Alt . 9 , 510
5795 J. B. Swedenborg 701 Third Avenue Addn. 296 ,000
5796 Lawrence Geis 918 Holmes St . Alt . 500
5797 Jeffrey Boldt 532 Spencer Addn. 300
5799 John Miller 9016 E. 13th Ave . Garage 15 , 000
5800 Dalco Roofing 312 W. 1st Ave . Alt . 6 ,000
5801 Metro Fireplace 940 Swift Addn. 3 ,000
5802 Elder-Jones 8522 T.H. 101 Addn. 220 ,000
5803 G. F. Juergens 327 Marschall Road Ofc . Bldg. 930, 000
5804 Ahrens Chimney 1975 Hilldale Drive Addn. 650
5805 Richard Sames 1040 Pierce Street Wood Stove 1 ,000
5798 Cancelled
$2 , 235 , 270
MINUTES OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
(Regular Meeting)
The Shakopee Public Utilities Commission convened in adjourned regular
session on October 14, 1982 at 4:30 P.M. in the Utilities meeting room.
Commissioner Bishop offered a prayer for divine guidance in the deliberations
of the Commission.
MEMBERS PRESENT: Commissioners Bishop, Nolting and Kirchmeier. Also Liaison
Wampach, Manager Van HOut and Superintendent Leaveck.
Motion by Kirchmeier, seconded by Bishop that the minutes of the October 4, 1982
regular meeting be approved as- kept. Motion carried.
Wally Bishop expressed in behalf of the Commission the fine job the Manager,
Superintendent and the Senior Water systems operator, did in negotiating the resolution
of the problems with Well #6.
Motion by Bishop, seconded by Kirchmeier to accept as complete, the pump house
for Well #6. Motion carried.
Motion by Kirchmeier, seconded by Nolting that the Shakopee Public Utilities
Commission purchase transformers with low bidders being Border State in the amount
of $32,334.00 and Fresco Co. in the amount of $33,943.00 Motion carried.
Motion by Bishop, seconded by Kirchmeier that the Shakopee Public Utilities
Commission adopt a policy of commencing the controlled phase-out of all PCB capacitors
based upon the availability of the non PCB type and how the schedule can be implemented
to benefit our system electrically. Motion carried.
Motion by Bishop, seconded by Kirchmeier to authorize the signature of the cable
TV pole use agreement. Motion carried.
Resolution #244, concerning service to the Sand pointe subdivision was discussed.
Motion by Bishop, seconded by Kirchmeier to offer Resolution #244, A Resolution
Approving an Agreement between the Shakopee Public Utilities Commission and the
Minnesota Valley Electric Cooperative to Modify their Electric Service Territories.
Ayes: Commissioners Bishop, Nolting and Kirchmeier. Nayes: none. Motion carried.
Resolution passed.
Motion by Kirchmeier,seconded by Nolting to draft a resolution approving of a
license for railroad crossings. Motion carried.
Motion by Bishop, seconded by Kirchmeier to offer Resolution #249, a Resolution
to Adopt Watermain and Service Line Specifications and Watermain Design Criteria.
Ayes: Commissioners Bishop, Nolting and Kirchmeier. Nayes: none. Motion carried
Resolution passed.
Motion by Kirchmeier, seconded by Bishop to offer Resolution #250, A Resolution
to Adopt Customer Service Policies for Water. Ayes: Commissioners Bishop, Nolting and
Kirchmeier. Nayes: none. Motion passed. Resolution carried.
Liaison Wampach give the liaison Report.
The next regular meeting of the Shakopee Public Utilities Commission will be
on November 8, 1982 at 4:30 P.M. in the Utilities meeting room.
Motion by Bishop, seconded by Kirchmeier that the meeting be adjourned. Motion
carried.
Lou Van Hout, Manager
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TENTATIVE AGENDA
ADJ .SPECIAL SESSION SHAKOPEE , MINNESOTA NOVEMBER 16, 1982
Mayor Reinke presiding
1] Roll Call at 7 :00 P.M.
2] Liaison Reports from. Councilmembers
3] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
41 Approval of Consent, I tisiness - (Al I items listed with an asterick are
considered to be routine by the City Council and will be enacted by
one motion. There will be no separate discussion of these items
unless a councilmember so requests, in which event the item will
be removed from the consent agenda and considered in its normal
sequence on the agenda. )
*5] Approval of Minutes of November 2 , 1982
6] Communications:
7] Public Hearings :
a] 7 : 25 P.M. - Application for On Sale 3. 2 Beer License by Capone ' s
Food Shops, Inc . , Mn. Valley Mall
b] 8 :00 P .M. PUBLIC HEARING - Roadway construction of 16th Ave.
and 90th Street , which street lies East of CR89 within the
John Maras residential development _ bring feasibility report !
HI Ilo;ivI:. and (Thnuni : ., ions:
1I Planning (:miniis:: ion:
1 ] Ordinance No. 110, Rezoning of 14 . 78 acres owned by Don
Parrott on CR16 from R-4 Multi-Family to I-1 Light Industrial
9] Reports from Staff:
a] Acquisition of Property for J .E.J . Park
b] Payment to SPUC for Administration of Well #6 (Kmart Tax Increment) .
c] Pumphouse for Well #6 (Kmart Tax Increment)
d] Appointment to Shakopee Public Utilities Commission
*e] Change Order No. 2 to 1982 Pavement Preservation Program
*f] Purchase of Auto-transmission jack
g] Authorize payment of bills in amount of $235 , 249.76
*h] Interfund Transfer
i] Labor Negotiations:
aa] 1983 labor agreement for Police Officers
bb] 1983 labor agreement for Public Works
cc] Res. No. 2080, Establishing A Pay & Benefit Agreement for
Police Sergeants for 1983
j ] Amendments to City ' s Personnel Policy on Sick Leave
k] Employee Assistance Program
1] Administration of Pay Plan During an Employee ' s Probation
m] Clerical/Secretarial Pay Plan
*n] Authorize Payment of Trunk Water Charge to SPUC for 101 Watermain
10] Resolutions & Ordinances:
*a] Res. No. 2076 , Amending the 1982 Budget
*b] Res. No. 2077 , Apportioning Assessments for Nor Dean 1st
*c] Res. No. 2078 , Apportioning Assessments for Nor Dean 2nd
*d] Res. No. 2079 , Abatement of Leland Scheller Sanitary Sewer
Assessment
e] Res . No. 2082, Setting Fees for City Licenses for 1983
11] Other Business :
a]
b]
c]
12] Adjourn.
John K. Anderson, City Administrator
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 2, 1982
Mayor Reinke called the meeting to order at 8:00 P.M. with Cncl. Colligan, Lebens,
Wampach, Vierling and Leroux present. Also present were Ass't City Attorney Rod
Krass and City Admr. John K. Anderson.
Liaison reports were presented by Councilmembers.
Cncl. Leroux reported on the joint meeting concerning the snowmobile policy. He
stated the snowmobile representation was to obtain the necessary permission from
landowners that would be affected by the snowmobile trail as proposed, and the
next meeting is scheduled for November 9, 1982.
Mayor Reinke asked if there was anyone present in the audience who wished to address
the Council on any item not on the agenda.
Roger Dedecker presented a number of people representing the Shakopee VFW, and
stated this club would be host for Loyalty Days scheduled for April 30 through
May 1, 1983. He requested a parade permit for May 1, 1983. Betty Monnens passed
out to each Councilperson a Loyalty Days pin and some information regarding the
celebration. Mr. Dedecker extended a special invitation to all Councilpersons to
participate in the proceedings at that time.
Leroux/Vierling moved to direct staff to meet with the VFW representative to es-
tablish a parade route and get the necessary parade permit in order for May 1,
1983, in honor of Loyalty Days. Motion carried unanimously.
Leroux/Lebens moved to approve the minutes of October 12, 1982 and October 19,
1982 as kept.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Robert Meller, Attorney for Robert Rost of Minnesota Body & Equipment Co. , made a
presentation asking the City to reconsider its decision to build a frontage road
behind the Minnesota. Body & Equipment premises. Mr. Meller covered several items,
including previous design considerations, no benefit to existing businesses, unfair
benefit to Cretex proposed Industrial Park development, alleged damage to Minnesota
Body & Equipment Co. through loss of sales because of lack of visible access to
the company, cost to the City, no safety studies and the fact that the existing
businesses, with the exception of Cretex, c?o not feel there is any need for a
frontage road there at all. Mr. Meller concluded that his client requests the
frontage road not be built at all, but that if the City does want to construct a
frontage road, that it be located to the front of his property, not the rear.
Discussion followed.
Leroux/Colligan moved to refer this request to the City Attorney for his recommen-
dation. Motion carried unanimously.
The City Admr. stated the Chief of Police had no objection to the proposed restricted
parking area around St. Francis Hospital.
Colligan/Lebens moved to authorize restricted two-hour on-street parking on Fourth
Avenue and Atwood Street where it abuts Block 58. Motion carried unanimously.
Colligan/Lebens moved to direct staff to have the Police Chief and City Engineer
recommend further restricted parking around St. Francis Hospital. Motion carried
unanimously.
Colligan/Lebens moved to open the public hearing regarding the vacation of the
alley in Block 57, Shakopee City. Motion carried unanimously.
Mayor Reinke asked if anyone in the audience would like to comment on this item.
Joseph Ries asked for a clarification of the City's utility easement. Mayor
Reinke answered that the City routinely retained utility easements when vacating
property. He explained the County could make application to either reduce or
eliminate the easement if it can demonstrate it is not needed.
Lebens/Vierling moved to close the public hearing. Motion carried unanimously.
Shakopee City Council
November 2, 1982
Page 2
Lebens/Leroux offered Resolution No. 2073, A Resolution Vacating the Public Alley
in Block 57, According to the Plat of Shakopee City, Scott County, Minnesota,
and moved its adoption. The City Admr. summarized the resolution. Motion carried
unanimously.
Colligan/Lebens moved to direct staff to promote recommendations Nos. 1 and 2 of
the memo from the Admin. Asst dated October 28, 1982, as the Shakopee position
on the proposed Transportation Policy Plan to the Metropolitan Council:
1) that policy number 18 be revised and placed in the general policies as follows:
"Subregions should be linked to one another and to freestanding growth centers
with transit service when the need has been demonstrated and the service can be
provided in a cost efficient manner.";
2) request that the MTC taxing district be revised to follow the MUSA line, thereby
removing Shakopee from both the service area and the taxing district for MTC ser-
vices. This recommendation is contingent on Shakopee receiving the same capacity
as outstate communities to tax and receive state aid funds to provide replacement
transportation services, and the City Council commitment to provide such trans-
portation.
Bill Anderson, member of the Energy and Transportation Committee, stated that if
the City Council approved that motion, the City would have to make some type of
commitment to providing transportation to current MTC bus riders. Discussion
followed.
Motion carried unanimously.
The City Admr. stated the correct amount of interest staff believes would be owed
to Mr. and Mrs. Don Parrott because of their payment of an incorrect tax statement is
$224.25. Mayor Reinke explained that although it was not the City's fault, but
rather the County's, for the incorrect tax statement, the City did have a certain
amount of money from the Parrotts and the issue is the amount of interest that could
be paid back to the Parrotts on this money. Discussion followed.
Leroux/Wampach moved to pay $224.25 for interest on monies while in the possession
of the City, to be paid to Mr. and Mrs. Don Parrott, payment to be charged to Fund
46-72-2 VIP Watermain.
The Parrotts indicated they felt this was fair for the City's portion.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Vierling moved that in regard to the request by Mr. David Yarusso to lower
his sewer bill, the City stand by its current billing policies. Motion carried
unanimously.
Discussion ensued with Mr. Harold Schroers, representing Macey Manor, who complained
about the sewer bill for Macey Manor. Mr. Schroers requested a rebate on the third
quarter sewer bill, which he stated was higher because of lawn watering. Mr. Schroers
stated the cost of installing a separate meter for lawn watering and a subsequent
$4 per month charge for that meter would defeat the purpose of installing the second
meter. He stated he is only requesting a small rebate, and this was an exceptional
year because of the dryness. He added the only alternative would be to let the
lawn dry up.
Cncl. Leroux initiated discussion as to why small apartment buildings are charged
as commercial property rather than residential. He stated he thought there should
be some way to charge individual units the same as single family units, based on
winter quarter usage. Discussion followed.
Leroy Houser suggested contacting the Utilities Manager to determine the price for
purchasing a meter so there would be no monthly charge.
Leroux/Wampach moved to table discussion of the sewer bill complaint by Mr. Schroers
to allow staff to meet with Mr. Schroers and check out cost of purchasing a second
meter and the possibility of billing on a winter quarter basis. Motion carried
unanimously.
Leroux/Lebens moved to continue carrying the City's workmen's compensation insurance
with the League through 1984.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Shakopee City Council
November 2, 1982
Page 3
Discussion ensued regarding the necessity of engaging a consultant for micro-
computer evaluation, and compatibility with the existing Logis system.
Leroux/Vierling moved to authorize the engagement of a consultant for micro-
computer evaluation, not to exceed $500.00, and chargeable to the Finance budget.
Roll Call: Ayes; Wampach, Vierling, Leroux, Colligan, Reinke
Noes; Lebens
Motion carried.
Colligan/Leroux moved that bills in the amount of $183,241.86 be approved and
ordered paid. Consensus was there are too many bills being paid out of cycle,
and Council would like to get back to just paying bills once a month.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Lebens moved to approve partial estimate voucher No. 4 to Valley Paving,
Inc. , in the amount of $4,230.93 for Valley Industrial Boulevard South, Improve-
ment No. 1982-2.
Roll Call: Ayes; Unanimous Noes; None Motion carried
Discussion ensued with Leland Scheller regarding his assessment for Bluff Avenue
improvements. Mr. Scheller contends he should have no assessment because the lot
has a service line connecting it to the interceptor.
The City Engineer discussed a new interpretation regarding building on Flood Plain
designated areas, and explained that this might make some lots buildable and thus
benefitted by the Bluff Avenue improvements.
Colligan/Leroux moved to table consideration of Mr. Scheller's assessment. Motion
failed with all opposed.
Leroux/Wampach moved to abate the assessment of Leland Scheller for Lot 2, Block
17, East Shakopee, for the Bluff Avenue Improvements, Project No. 1981-2.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Lebens/Vierling moved to direct staff to expedite the removal of the dike along the
east line of the detention pond at the south end of the Jr. High playfield with
City forces, and to appear before School District No. 720, in order to gain per-
mission for such removal.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
The City Engineer initiated discussion of a proposed pedestrial bridge in Memorial
Park using blemished concrete sections offered to the City by Fab-Con. He stated
the principal problem is determining how much weight the area can bear.
Lebens/Leroux moved to direct City staff to order borings and soil tests for a
pedestrial bridge at Memorial Park from Braun Engineering Testing, Inc. for an
amount not to exceed $1,500.00, the cost to be funded from the Park Reserve Fund,
and to authorize City officials to execute an agreement to this effect.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Lebens moved to authorize proper City officials to execute a contract with
S.M. Hentges & Son, Inc. , for the Prairie Street Sanitary Sewer Insulation Project,
north of 1st Avenue, in the amount of $6,403.60 to be funded out of the Sewer Fund.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Vierling moved to remove from the table application from Capone's Food
Shops, Inc. for a wine license. Motion carried unanimously.
Leroux/Colligan moved to approve the application and grant an on sale wine license
to Capone 's Food Shops, Inc. , 1145 Minnesota Valley Mall, Highway 169, effective
November 20, 1982. Motion carried unanimously.
Leroux/Lebens moved to open nominations for Shakopee Public Utilities Commissioner.
Motion carried unanimously. 1
Leroux/Colligan moved to nominate Virgil Mears, James Cook and Lee Scheller for
the position of Commissioner of Shakopee Public Utilities. Motion carried
unanimously.
•
Leroux/Vierling moved that nominations for Commissioner for Shakopee Public
Utilities be closed. Motion carried unanimously.
The City Admr. gave some additional background and clarification regarding the
Farmer-Bugher Management Company Claim. Discussion followed. The Ass't City Attorney
stated that in his opinion the. City ha.z a responsibility in handling this claim.
Shakopee City Council
November 2, 1982
Page 4
Leroux/Vierling moved to direct staff to enter into negotiations with the Farmer-
Bugher Management Company and Cletus Link to attempt to resolve the claim. As
recommended by the City Administrator by pursuing the purchase of a ten foot strip
of property East of Marschall Road and South of 4th Avenue for sidewalk purposes
and for access to the Shakopee Housing apartments with a contribution of $1,800
by both the City and Farmer-Bugher. Motion carried unanimously.
Colligan/Lebens moved to direct staff to notify Scott County in writing that the
City will expect them to handle the issuance of building permits in the area
designated for the Shakopee By-Pass. Motion carried unanimously.
Discussion ensued with Leroy Houser regarding his suggestion for the use of wind
generators to generate electricity for the Public Works building. Discussion
centered on cost of the anamometer testing, payback period and other methods of
saving energy.
Leroux/Colligan moved to approve an anamometer test for one year at the Shakopee
Public Works Building, at an estimated cost of $2,500.00.
Roll Call: Ayes; Leroux, Colligan
Noes; Wampach, Lebens, Vierling, Reinke
Motion failed.
Lebens/Leroux offered Resolution No. 2071, A Resolution of Appreciation to Russ
Nolting, and moved its adoption. The City Admr. read the resolution. Motion
carried unanimously.
Leroux/Lebens moved the adoption of Resolution No. 2046, Abating Deferred 1967
Parking Facilities Assessments.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Lebens moved the adoption of Resolution No. 2072, Authorizing the Institution
of Proceedings to Register the Title in the Name of the City of Shakopee to Property
it Owns in Blocks 29 and 30.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Colligan/Leroux offered Resolution No. 2074, A Resolution Relating to Construction
On Trunk Highway 101 and Trunk Highway 169 in Shakopee Between County Road 17
and Fuller Street, and moved its adoption. The City Admr. summarized the resolu-
tion.
Roll Call: Ayes; Reinke, Colligan, Wampach, Leroux, Vierling
Noes; Lebens
Motion carried.
Leroux/Lebens moved the adoption of Ordinance No. 96, An Ordinance Amending Chapter
11 of the Shakopee City Code, "Land Use Regulation (Zoning)".
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Lebens moved the adoption of Ordinance No. 109, An Ordinance Amending Chapter
12 of the Shakopee City Code Known as the Subdivision Regulations (Platting) .
Roll Call: Ayes; Unanimous Noes; None Motion carried.
Leroux/Lebens moved to receive the Engineering Department Monthly Report dated
October 18, 1982.
Roll Call: Ayes; Unanimous Noes; None Motion carried.
The City Admr. informed the Council regarding current labor negotiations.
Lebens/Wampach moved to adjourn to Tuesday, November 16th at 7:00 p.m. Motion carried
unanimously. Meeting adjourned at 11:23 P.M.
Judith S. Cox
City Clerk
Diane S. Beach
Recording Secretary
14,
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Application for On Sale 3 . 2 Beer License by Capone ' s Food
Shops , Inc. , Minnesota Valley Mall
DATE: November 9, 1982
Introduction
The City has received an application from Capone ' s Food Shops , Inc .
for an On Sale 3 . 2 Beer License for a restaurant in the Minnesota
Valley Mall .
Background
The application is in order and the 1982 payable taxes have been
paid in full .
When a restaurant sells liquor, wine or beer, it is considered a
Class II restaurant per the Shakopee City Code zoning regulations .
In a B-1 zone (which is the zoning of the mall property) a condi-
tional use permit is required in order to operate a Class II
restaurant. (This is new and was not part of the zoning ordinance
at the time the original restaurant located at the Mall . )
The Planning Commission has held a public hearing on the applica-
tion by Capone ' s Food Shops , Inc. for a conditional use permit
for a Class II restaurant in the B-1 zone and did subsequently
approve the conditional use permit.
Alternatives
1 . Grant the beer license .
2 . Deny the beer license.
Recommendation
Approve the application and grant the license .
Action Requested
Approve the application and grant an On Sale 3. 2 Beer License to
Capone ' s Food Shops , Inc. , 1145 Minnesota Valley Mall , Highway 169 ,
effective November 20 , 1982.
JSC/jms
7h
MEMO TO: John K . Anderson
City Administrator
FROM : H. R. Spurrie p
City Engineer �I
RE: Roadway East of Count ' ..d 89 in the Northeast Quartet.
of Section 13, Townshi. 15 South, Range 22 West,
Scott County, Minnesota Named 16th Avenue and 90th Street
DATE : November 12, 1982
Introduction :
The Feasibility Report for the above-referenced project was distributed to
City Council October 1, 1982. Please bring Feasibility Report.
Background :
The report proposed four alternatives for the roadway construction and
recommended Alternate 1 .
At Council meeting November 16, 1982 Council will hold a public hearing on
the improvement and then direct staff to prepare the appropriate resolution
regarding the project.
Action Requested :
1. Hold a public hearing on the improvement of roadway serving lots of
record East of County Road 89 in the Northeast quarter of Section 13,
Township 115 South, Range 22 West, Scott County, Minnesota.
2. Direct City staff to prepare the appropriate resolution ordering the
improvement.
HRS/jvm
MEMO TO; John K. Anderson
City Administrator
FROM: Don Steger
City Planner
RE : Parrott Rezoning
DATE : . November 10, 1982
Introduction :
Don and Lorraine Parrott are requesting rezoning of 14 . 78 acres
of their property from R-4 (Multi-Family Residential ) to I-1
(Light Industrial) .
Background :
At their November 4 , 1982 meeting, the Planning Commission
recommended the rezoning to the City Council . The staff report
is attached for your review.
Alternatives :
1. Approve the rezoning
2 . Do not approve the rezoning
Recommendation:
The Planning Commission recommends approval of the rezoning.
Action Requested :
Adopt Ordinance No. 110 .
DS/jvm
Attachments
44/;:-.5r
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DATE: November 4, 1982
CASE: PC 82-42R
ITEM: Rezoning from R-4 to I-1
APPLICANT: Don and Lorraine Parrott
LOCATION : West and North of Parrott Construction (Co. Rd. 16 )
LAND USE : Agriculture
AREA: 14 . 78 Acres
APPLICABLE REGULATIONS : Section 11. 03, Subd. 5, Section 11. 04 ,
Subd. 7; Section 11. 32
FINDINGS REQUIRED . Section 11. 04 , Subd . 7
PUBLIC HEARING
CASE HEARD BY PLANNING COMMISSION
RECOMMENDATION TO C.LTY COUNCIL
Proposal :
The applicants are requesting a rezoning on 14 . 78 acres from the
R-4 Multi-Family Residential District to the I-1 Light Industrial
District .
Surrounding Land Uses :
North - Agriculture
South - Residential
East - Light Industrial
West - Light Industrial
Considerations :
1 . The applicants own 20. 58 acres along the north side of County
Road 16 . O1' this acreage, 5 . 8 acre:; is currently zoned 1- 1
and contains Parrott Construction and their residence. Their
remaining property , 14 . 78 acres , is zoned R-4 and is currently
in agricultural use. The applicants desire to have all their
property under one zoning classification so as to encourage
development in the fill ot'C .
2. The property under consideration abuts T-1 zoning on both
the east and west sides . The large I-1 zone to the east
contains Parrott Construction, Al ' s Landscaping and many acres
of industrially zoned land for future development (currently
being farmed) . The I-1 zone to the west contains several
businesses : P & R Mini Storage, Propane Carb Service , a
construction yard, etc . The proposed 1-1 zoning would be
completely compatible with the adjoining east/west zoning and
land uses .
•
Parrott Rezoning -2- November 4 , 1982
3 . The property under consideration is the southern-most portion
of a large R-4 Zone extending to the north and east . The
Parrott ' s property, however, represents a very small frontage
of R-4 land along County Road 16 , adjoined by large frontages
of 1-1 land. 'Because of the existing zoning to the east and
west of the Parrott property , .it seems highly unlikely that
their property could ever be developed in Ii-4 land uses. This
factor seems to suggest the rezoning to the I-1 zone.
4 . Immediately south of Parrott ' s property and across County
Road 16 , exists residences which are setback a considerable
distance from the road . Al though most of these residences
are already directly across the road from i-1 land uses or
I-1 zoning, a few are directly across the road from the
Parrott ' property . TT the rezoning is approved , additional
front yard setbacks of Future industrial developments would
be required so as to help buffer the existing residences.
5 . The Shakopee Comprehensive Plan gives little guidance for
this portion of Shakopee . The Plan suggests multiple family
residential development for the area under consideration,
however, it does not address the industrial property to the
west of Parrott ' s property. However, when viewing the existing
Zoning Map, the small frontage of R-4 property along County
Road 16 suggests rezoning to match the adjoining I-1 zones.
Recommendation .
So as to provide a tract of land which is marketable and developable
in harmony with adjoining property , the staff recommends rezoning
of the 14 . 78 acres from R-4 to I-i.
Action Requested :
Motion to recommend to the City Council that the Parrott property,
consisting of 14 . 78 acres, be rezoned from R-4 to the I-1 Zone .
•
Planning Commission Action :
November 4 , 1982, Planning Commission made recommendation to the
City Council for the ± 14 . 78 acres to be rezoned to I-1.
DS/jvm
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ORDINANCE NO. 110, FOURTH SERIES
AN ORDINANCE AMENDING THE CITY CODE
DESIGNATING ZONING IN THE CITY OF SHAKOPEE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, AS FOLLOWS :
Section I: Shakopee City Code, Section 11. 21, Amended
as follows :
That portion of the Shakopee City Code,
Section 11. 21 which designates that certain parcel described in
Exhibit "A" attached hereto and made a part hereof, as currently
zoned R-4 (Multi-Family Residential) and I-1 (Light Industrial) be
amended to designate said entire parcel as I-1 (Light Industrial)
Zone status .
Section II : Provisions After Adoption:
After adoption, signing and attestation, this
ordinance shall be published once in the official newspaper of
the City and shall be in effect on and after the day following
such publication.
Adopted in session of the City Council of the
City of Shakopee, Minnesota held this day of -
1982.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1982.
EXHIBIT "A"
All that part of the East Half of Northwest Quarter of Section 8, Township 1151 Range
22W. Scott County, Minnesota lying Northerly of the centerline of County Road #16
described by metes and bounds as follows: Beginning at the Northeast oorner of the
East Half of the Northwest darter of said Section 8; thence South along the East
line of the Fast Half of Northwest Quarter 1316.5 feet to the centerline of County
Road #16; thence Northwesterly along the ceterline of said road, 1516.3 feet to a
point on the West line of the East Half of Northwest Quarter of said section, said
point distant 558.8 feet South of the Northwest corner of the East Ralf of Northwest
Quarter; thence North 558.8 feet along the West line of East Half of Northwest Quarter
to the Northwest corner of the East Half of Northwest Quarter; thence Past along the
North line of the Eafit Half of Northwest Quater 1329.3 feet to point of beginning and
containing 28.2 acres more or less;
EXCEPT That part of the Northwest Quarter of Section 8, Township 115, Range 22
described as follower Beginning at the intersection of the East line of said Northwest
Quarter and the center line of County Hoed #16; thence North along said East line a
distance of 1OL . 5) feet; thence West a distance of 221 feet; thence South and parallel
with said Fast line a distance of 927.72 feet to the center line of County Road #16;
thence Southeasterly along said center line a distance of 254.20 feet to point of
b•“:inning. Containing 5 acres more or less.
MEMO TO: John K. Anderson, City Administrator Q�
FROM: Jeanne Andre , Administrative Assistant
RE: Acquisition of Property for JEJ Park
DATE: November 12 , 1982
Introduction
Council previously authorized staff to negotiate the purchase of a
9 . 85 acre parcel for the development of the JEJ park at a price
equal to the appraised value of the parcel .
Background
in reviewing the appraisal and speaking with the appraiser it is
evident that the appraised cost does not include the increased
value of the parcel due to the recent installation of the VIP
Interceptor. Therefore , staff is asking authorization to enter
into negotiations for acquiring the parcel at an amount equal to
the $88 ,650 appraisal plus the $20,440. 11 assessment apportioned
to said parcel .
Of the total $109 ,090. 11 acquisition cost $51 ,575 .00 will come
from state and federal grants and the balance will come from the
park reserve fund. Because this was unforeseen the CIP will have
to be amended in the future to reflect this additional cost. The
' 82 Budget for the project was estimated at $42 ,500 in grant money
and $106 ,000 in acquisition. As you can see the grant amount has
increased by $9 ,075 (because of Federal participation) and the
estimated project cost by only $3 ,090. 11 , therefore the budget can
still handle the project .
Action Requested
Authorize City officials to negotiate for the purchase of a 9 .85
acre parcel lying South of Merrifield Court for the development
of JEJ Park in the amount of $109 ,090. 11 .
JSC/jms
7,)
TO: JOHN ANDERSON
FROM: LOU VAN ROUT
RE: WELL #6, PROJECT #81-1KT, INSPECTION AND ADMINISTRATION COSTS
DATE: 10-29-82
INTRODUCTION:
The Well #6 construction project is a part of the K-Mart Tax Increment
project, and as such, was constructed under a City of Shakopee contract, with
project administration by SPUC.
BACKGROUND:
Our costs for the administration of this project are $1,804.47. Payment
of this cost will complete all bills on this project.
RECOMMENDATION:
That Council authorize payment to SPUC in the amount of $1,804.471 for administra-
tion of Well #6 , K-mart Tax Increment Project.
ACTION REQUESTED:
Requested that Council authorize payment as listed above.
TO: JOHN ANDERSON
FROM: LOU VAN HOUT
RE: PUMPHOUSE FOR WELL #6, PROJECT 81-2KT,
a) CHANGE ORDER #2
b) FINAL PAYMENT REQUEST
c) FINAL ENGINEERING, STAKING, & INSPECTION FEE
d) ADMINISTRATION COSTS
DATE: 10-29-82
INTRODUCTION:
The Pumphouse for Well #6 construction project is a part of the K-Mart Tax
Increment project, and as such, was constructed under a City of Shakopee contract,
with project administration by SPUC. The project engineer was Schoell and Madsen, Inc.
BACKGROUND:
There are several items to be addressed to wrap up the costs on this project.
These are listed in the heading of this memo, and are explained as follows:
a) Change Order #2 deletes two pieces of equipment which were determined to
be not necessary at the time of construction. This is a cost decreases
b) The final payment request will complete the payment to the contractor for
the completion of the contract. A Certificate of Completion has been
secured, and a resolution from SPUC accepting the work and requesting
Council to authorize final payment has been passed.
c) The final engineering, staking, & inspection costs from Schoell and Madsen
are for their costs on this project.
d) The administration costs of SPUC are sent requesting payment. These costs
are for SPUC staff time on this project.
RECOMMENDATION:
I recommend approval of Change Order #2, approval of final payment to A & K
Construction, authorization of payment to Schoell & Madsen, authorization of payment
to SPUC.
ACTION REQUESTED:
Approve the following for the Pumphouse , K-mart Tax Increment Project :
a) Approval by motion of Change Order #2 decreasing cost by $430.00.
b) Passage of the resolution accepting work, and authorizing final payment
to A & K Construction Inc. in the amount of $9,806.35.
c) Approval by motion of payment to Schoell & Madsen, Inc. in the amount of
$1,762.05 for engineering, staking & inspection costs
d) Approval by motion of payment to SPUC in the amount of $3,032.43 for
administration costs
Cf C-
CHANGE ORDER
Change Order No. : 2 Project Name: Pump House for Water Supply
Well No. 6
Date: October 27, 1982 _ Contract No. : 81-2 KT
Original Contract Amount: $ 110,972.00
Change Order(s) No. 1 thru No. $ - 62.25
Total Funds Encumbered Prior to Change Order $ 110,909.75
Description of Change Order:
DEDUCTIONS
Deletion of backflow preventer $160.00
Deletion of fail-safe alarm 270.00
Net Decrease in Contract Amount
Resulting From Change Order No. 2 $430.00
The above described work shall be incorporated in the Contract, referenced above, under
the same conditions specified in the original Contract as amended unless otherwise
specified herein. Any work not so specified shall be performed in accordance with the
Standard Specifications adopted by the City of Shakopee, Minnesota.
The amount of the Contract shall be decreased by $ 430.00 .
The number of calendar days for completion shall be increased by N/A .
Original Contract Amount $ 110,972.00
Change Order No. 1 thru No. 2 $ - 492.25
Total Funds Encumbered $ 110,479.75
Completion Date:
The undersigned Contractor hereby agrees to
perform the work specified in this Change
Order in accordance with the Specifications,
conditions and prices specified herein.
APPROVED AND RECOMMENDED:
Contr: . 7: A &.'K Construction, Inc. Schoe 111 & Madson, Inc.
By: L,--z ae/C.,�''','ECL By: I 1 4
61
Ti e: John H. Aderman, President Kenneth Adolf
Date: _ Date: /Po 'o77- 8a
APPROVED: City of Shakopee APPROVED AND RECOMMENDED:
Shakopee Public Utilities Commission
By:
Mayor Date By: ��'�u74 �"'7es- OO a F'e-Y
t' ity Manager Date
City Administrator Date Approved as to form this day of.
, 19 .
City Clerk Date
City Attorney
RESOLUTION #2081
A RESOLUTION ACCEPTING WORK ON THE
81-2KT PUMPHOUSE FOR WELL #6,
A PART OF THE K-MART TAX INCREMENT PROJECT
WHEREAS, pursuant to a written contract signed with the City on December 22,
1981 , A N, K Construction, Inc. , Stillwater, MN has satisfactorily completed the
Pumphousc in accordance with such contr•rcc•t,.
NOW, THEREFORE., BE IT RESOLVED BY THE CITY COUNCIL OI' THE CITY OF SHAKOPEE,
MINNESOTA, that the work completed under said contract is hereby accepted and
approved; and
BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to
issue a proper order for the final payment on such contract in the amount of
$9,806.35 taking the contractor's receipt in full, upon receipt of lien waivers
from all sub-contractors.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1982.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1982.
A � �
PARTIAL ESTIMATE VOUCHER
Final
Contract No. 81-2 KT Partial Estimate Voucher No. 4 A Period Ending October 26,1982
TO: Contractor A & K Construction, Inc.
Address 9038 - 110th Street North, Stillwater, Minnesota 55082
Project Description Pump House for Water Supply Well No. 6 �.
1. Original Contract Amount
$ 110,972.00
2. Change Order No. 1 Thru No. 2 $- —492. 25
3. Total Funds Encumbered $ 110 ,479,75
4. Value of Work Completed $ 110,479.75 Value of Work
Remaining
5. -0- Percent Retainage $ -0- -0-
6. Previous Payments $ 100.673.40
Percent Complete
7. Deductions or Charges $ 1009
8. Total $ 100,673,40
Payment Due (Line 4 - Line 8) $ 9,806,35
CERTIFICATE OF PAYMENT
(I, We) hereby agree that the quantity and value of work shown herein is a fair
estimate of the work completed to date.
CONTRACTOR: & g CONSTRUCTION, INC. APPROVED AND RECOMMENDED -
/ SCHOELL & MADSON, INC.
BY: Lk--4-1
�L7G�� ;•i`:-44-4^ - /�C
BY:
TITLE: ,_john H. Aderman , Pres i rl ont Kenneth Adolf
October 26, 1982 DATE: fD - (38 - 8a
REVIEWED - CITY ENGINEER
APPROVED - SHAKOPEE PUBLIC UTILITIES
APPROVED - CITY OF SHAKOPEE COMMISSION
City Administrator na er
/0 -a -.'}-
Finance Director Date
N
91 G
COST BREAKDOWN
SHEET- _-1__.-------OF_.___.2. 6HEETS
ESTIMATE FOR PARTIAL PAYMENT NUMBER__Four 14).-Revised Full & Final
Pumphouse _for__Water_Supply Well No. 61_ Shakopee 7 lviinnesotat -Contract No. 81 -2KT
FOR THE PERIOD__- JLID q_30„1982. October 26
- TO _ --�-982 INCL.
DETAILED ESTIMATE ----- _.___.._-- ---_____- _.
_- _ WORK PERFORMED TO DATE
------- -----
NO. DESCRIPTION -.--
NO.OF UNITS -_
UNIT PRICE CONTRACT AMOUNT NO.UNITS AMOUNT EARNED
1 . Bond . 832.00
2. Site Work & Road 832.00 100%
3. Bldg. Excavation & ::` ckfill 3,000.00 3,560.00 100%
4. Concrete & Masonry 560.00 560.00 100%
5. Carpentry 3,000.00 3,000.00 100%
510.00 510,00 1100%
6. Caulking 300.00
7. Doors & Windows 300.00 100%
1 ,790.00 1 ,790.00 1007
3. Roof Scuttle
9. Precast Roof 450.00 450.00 100%
J. Roofing & Sheet Met' 1 2,800.00 2,800.00 100%
3,000.00 3,000.00 100%
1 . Miscellanious Metal 300.00
2. Painting 300.00 100%
5. Pipe, Fittings & Va ves 2,000.00 2,000.00 100%
+. ' Golden Anderson Spey . 13,800.00 13,800.00 100%
3. ' Flow Meter11, 650.00 6, 500.00 1 007
1 , 650.00 100%
3. ' Chemical Feed Equipient
6, 100.00 6, 100.00 100%
' . Plbg. , Floor Drains & Drain Pit 2,050.00
Ventilation 3, 500.00 2,050.00 100%
+. ' Desk 50250.00 3,500.00 1000
). * Well Water Measurin, Equipme t 280.00 280.00 100%
280.00 100%
Electrical 8,300.00
8,300.00 100%
TOTAL AMOUNT OF ORIIINAL CON' RACT f
Total Amount Earned To Date : X110,972.00
0110,972.00 100%
Change Order No. 1 -62.25
-62.25 100%
Change Order No. 2 -430.00
-430.00 100%
Total Amount of Rev' sed Cont act :
$110,479.75
. Total Amount Earned To Date- omplete : '
110,479.75
100%
STATUS OF CONTRACT
Original Contract Amount 3110,972.00
•
Extras approved to date
Credits approved to date _ -492.25
Net amount of Contract this date $1 1 0,479.75
Certificate of the Contractor or his duly Authorized Representative -
To the best of my knowledge and belief, I certify that all items, units, quantities and prices of work and material shown
on the face of Sheets No.___ and of this Periodical Estimate are correct; that all work has been
performed and materials supplied in full accordance with the terms and conditions of the corresponding construction con-
tract documents between City of Shakopee, Minnesota • , (Owner)
•
and A & R Construction, Incorporated , dated, October, 1981 , and all authorized
changes thereto; that the following is a'true and correct statement of the contract account up to, and including, the last
day of the period covered by this estimate, and that no part of the "total amount due" has been received. .
/9,_,-4-
Authorized RepresentativeZ4e4,(if
•
/Title John H. Aderman, President
•
Date October 26, 1982
(a) Total amount earned $ 110.479.79
(b) Retained Full & Fi1iaJ $ -0-
(c) Total earned less retained percentage $ 1 1 0,479_75
i d) Total previously approved $ 1 00. 673.40
(e) Amount due this estimate $_____24 a._ __6_,.5_5
Appoved as to quantities and estimate due:
Superintendent of Construction
Architect
— __Supervising Engineer
;I
of
CERTIFICATE OF COMPLETION
CONTRACT NO. : 81,-2 KT DATE : October 27, 1982
PROJECT DESCRIPTION:
Pump House For Water Supply Well No. 6
CONTRACTOR: A & K Construction , Inc.
9038 - 110th Street North
Stillwater, Minnesota 55082
ORIGINAL CONTRACT AMOUNT $ 1.10, 972 . 00
QUANTITY CHANGE AMOUNT $ -o-
CHANGE ORDER NO. 1 THRU NO. 2 AMOUNT . . $ - 492 . 25
FINAL CONTRACT AMOUNT 110, 479. 75
LESS PREVIOUS PAYMENTS $ 100, 673 . 40
FINAL PAYMENT $ 9,806 . 35
I , hereby certify that the above described work was inspected
under my direct supervision and that, to Orme best of my belief and
knowledge, I find that the same has been fully completed in all
respects according to the contract, together with ar.. nodilications
approved by City Council . I, therefore, recommend above specified .
final payment be made to the above named Contractor.
10/27/82
Professional Engineer, Date
; Ry_y MAD ON INC.
.0
UTILITIES MANAGER, DATE:
,U
SCHOELL & MADSON. INC.
ENGINEERS AND SURVEYORS
50 NINTH AVENUE SOUTH • HOPKINS, MINNESOTA 55343 • PHONE 938-7601
TO Shakopee Public Uti I ities Commission �DI�PGvAIe�� r0 Ci1Y
c/o Mr. Lou Van Hout //41L
1030 East Fourth Avenue /0-„2 1-4P2.
Shakopee , Minnesota 55379
)RDER NO. 10826 DATE 10/28/82
ull l' in11 Ilf'lIN I:II t 11'I III ',IAII Mi Nl I'l IA'.I III I M,U ANI) UI 111104
PUMP HOUSE FOR WELL NO. 6
Final Engineering fee for this project - 6% of final cost
of $ 110 , 479 . 75 . $6 , 628 . 79
Less payment for plans and specifications and
Feasibility Study . 5 , 992 . 49
636 . 30
August I - October 31 , 1982 . Staking and inspection
for this project .
2-man survey crew 6 Hours @ $48 . 00 288 . 00
Inspection 372 Hours @ $22 . 34 837 . 75
1125.75
TOTAL DUE $ 1 , 762 . 05
Of( /Ooc-y
/0 -ag -(2-
Any amount 30 days or older will be subject to a 1-1/3%monthly
FINANCE CHARGE at an ANNUAL PERCENTAGE RATE of 16%
ANALYSIS OF ACCOUNT
CURRENT OVER 30 DAYS OVER 60 DAYS OVER 90 DAYS OVER 120 DAYS
1 , 762 . 05
ORDER NO. 10826
SCHOELL & MADSON.INC.
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RESOLUTION #253
A RESOLUTION ACCEPTING WORK ON THE
81-2KT PUMPHOUSE FOR WELL #6,
A PART OF THE K-MART TAX INCREMENT PROJECT
WHEREAS, pursuant to a written contract signed with the City of Shakopee on
December 22, 1981, A & K Construction, has satisfactorily completed the Pumphouse
in such contract,
NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE PUBLIC UTILITIES COMMISSION,
that the work completed under said contract is hereby accepted and approved; and
BE IT FURTHER RESOLVED, that the Shakopee City Council is advised of such
acceptance and requested to release payment upon receipt of lien wavers and other
necessary forms.
Adopted at regular meeting of the Shakopee Public Utilities Commission, held
this 8th day of November, 1982.
/(//1/1,4 /1J-k'
President:
ci
ATTEST:
f
Manager: Lou Van Hout
MEMO TO: John K. Anderson, City Administator
FROM: Judith S. Cox, City Clerk
RE: Appointment to Shakopee Public Utilities Commission
to Fill Vacancy Created by Resignation of Russ Nolting
DATE : November .9 , 1982
Introduction
On November 2nd Council made the following nominations to the
Shakopee Public Utilities Commission:
1 . Virgil Mears
2 . James Cook
3 . Lee Scheller
Background
I understand that this appointment is to fill the vacancy created
by the resignation of Russ Nolting.
Council should elect one of the applicants to fill the unexpired
term of Mr. Nolting until April , 1983 .
Action Requested
After election, make appointment to fill the unexpired term of
Russ Nolting until April , 1983 .
JSC/jms
MEMO TO : John K. Anderson
City Administrator
FROM :
H. R. Spurrier �(��
City Engineer
� `���
RE : Change Order No. 2
1982 Pavement Preservation
DATE : November 10, 1982
Introduction:
Attached is Change Order No. 2, for the above-referenced project.
Background:
On October 19, 1982 City Council aproved in principle the above-referenced
change order. The document attached is formulizing that informal
approval.
Action Requested :
Motion to direct the proper City officials to execute Change Order No. 2,
a change order providing for the installation of a concrete swale and
pavement increasing the contract amount $3, 752 for the 1982 Pavement
Preservation Program for work on 11th Avenue West of Tyler Street
for Hardrives, Inc.
HRS/jvm
Attachment
CHANGE ORDER
Change Order No. : i 2 Project Name: 1982 Pavement Preservation
Date: October 21, 1982Contract No. :
Original Contract Amount $ 77,261.50
Change Order(s) No. 1 thru No. $ 1, 740.00
Total Funds Encumbered Prior to Change Order $ 79,001. 50
Description of Work to be (Added/P0Mgi ): Install concrete swale at the intersection of
Tyler Street and 11th Avenue. Have 11th Avenue 24 feet wide. Increase approximate
quantities as follows: subcut pavement - 72 sq. yds. ; dowel bar - 8 ft. ; concrete
pavement, irregular width - 61 sq. yds. ; 2341 Bituminous Wearin Course 8 ton.
,7 A ;7 Cl f e . a . -zy 1.,,_t�<r( - .ky fir
..ici,
The above d� ;e r•i[ ' I whr•It :;hall I be i neo er•r�l e ', e ('
• i , . 1 ill i Contract, referenced above,
under the same conditions specified in the original Contract as amended unless
otherwise specified herein. Any work not so specified shall be performed in accordance
with the Standard Specifications adopted by the City of Shakopee, Minnesota.
The amount of the Contract shall be ( increased/c2EXXNA K$ by $3, 752.00 •
The number of calendar days for completion shall be (increased/decreased) by 0 .
Original Contract Amount. $ 77, 261.50
Change Order(s) No. 1 thru 2 $ 5,492.00
Total Funds Encumbered $ 82, 753.50
Completion Date: No Change
The undersigned Contractor hereby agrees to perform
the work specified in this Change Order in accordance
with the specifications, conditions and prices
specified herein.
Contractor: JG,,-Gl/-, tr�--, �f,2f- ,
By: fes>a ` /7"-;;S-7-
Title: I 1:7,G-, 74f1y,"�
Date: /e/, //I
Ap OVED D •SI _k 'll: t
(Alt
'it* En :e ate
llk
APPROVE City of Sh_ opee
By:
Mayor Date
Approved as to form this day of
City Administrator Date 19
City Clerk Date
City Attorney
%yNCITY OF SHAKOPEE
129 East First Avenue, Shakopee, Minnesota 55379
MEMO
TO: John Anderson, Administrator
FROM: Jim Karkanen, Public Works Dept.
SUBJECT: Aiito-transmis.si}an jack
DATE: November 9, 1982
INTRODUCTION:
The Shop Department has solicited prices on a newer and larger hydraulic
transmission jack to replace an older, outdated transmission jack which has
sprung its framework from repeated heavy usage the past eleven years .
BACKGROUND:
The older jack, which is rated at 500 pounds capacity, was purchased
used in 1971 for $350 . 00 . We had built an additional stand to elevate
it to the underside of a vehicle while on a hoist. Because of the bent
framework on the jack, the support of the suspended transmission has become
very unstable and dangerous.
The newer jack is rated at 1000 pounds capacity and has a tri.-pod
telescopic stand built into its framework. The new jack is currently being
offered at a sale price and we feel that this price is right for purchase
at this time.
This jack is not to be confused with our truck transmission floor jack
which is larger, and uses a different cradle, and works only at ground level
for trucks .
The shop budget has enough money under supplies (4210) to accomodate
this purchase.
QUOTATIONS :
4TD Model 7318 Auto Central Supply $655. 00
Blackhawk Standard Model Motor Parts Service $758 . 20
Blackhawk H.D. Model Motor Parts Service $763 . 29
ALTERNATIV:S :
1. Purchase the new hydraulic transmission jack.
2 . Repair the older jack by strengthing the framework and replacing
the hydraulic system for heavier capacity. •
3 . Not purchase the transmission jack.
RECOMM^NDATIONS
Purchase the ATD Model #7318 hydraulic transmission jack from Auto
Central Supply in the amount of $655 . 00 .
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MEMO TO: John K. Anderson, City Administrator
FROM: Gregg M. Voxland, Finance Director
RE: Interfund Transfer
DATE: November 1, 1982
Introduction & Background
There are various interfund transfers contained the 1982 Budget. Request
Council approve the below listed transfers.
From Revenue Sharing to General Fund.
F ire
Compressor W.W. Grainger $1,680.08
Redfield Electric 603.05
Weber & Troseth 4,300.00
Police
Propane Tank Greenwood Elect. 158.20
Noise Enforcement Northern Sound 745.00
Sys.
Street
Fork Tines Power Equip. 989.00
Homelite Pump Hayden Murphy 2,189.00
Truck - Snow Plow Tom McMullen 2,250.00
Truck - Valve MacQueen 100.00
Park
Flail Mower Carlson Tractor 2, 149.00
Mower Deck (2) Lano Equip. 1,080.00
From Capital Equipment to General Fund.
Fire
Fire Hose Conway 1,974.00
Action Requested
Move to approve transfer of $16,243.33 from the Revenue Sharing Fund and
$1,974.00 from the Capital Equipment Revolving Fund into the General Fund for
equipment purchases.
GMV:mmr
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Labor Negotiations
DATE: November 10, 1982
Introduction
Based upon the parameters established by City Council on September
14th and November 2nd, I have reached a tentative agreement with
three bargaining units in the City: Local #320 Police , Local #320
Public Works and the informal sergeants group.
Tentative Settlements
The basic pay element included in all three agreements is a 5%
adjustment for 1983 . This includes the longevity schedule of
the police officers which has the effect of insuring them of a
57 adjustment rather than something less than 5%. The benefit
adjustment for all groups is an additional $45 per month beginning
January 1 , 1983 . The only other pay related adjustement or economic
change in the contracts is the additional 35¢/hour for the mechanic .
As discussed at the September 14, 1982 meeting, this reflects the
duties performed by the mechanic that are unusual for the typical
mechanic listed in the Stanton Survey.
No economic changes include a management proposal to
change the injury on duty clause in both the Police and Public
Works contracts so that it conforms to state law, to move the
definition section of the Public Works contract from Article XII
to Article III and to incorporate clarifying procedures for
use of the Public Works floating holiday. Finally, the contracts
are set for a one year period.
These specific changes occur in Articles XVII , XX, XXV, XXVIII
and Appendix A in the Police Contract and Articles VII , XIX, XX,
XXIV and Appendix A in the Public Works contract. The old con-
tracts are available for any Councilmember who would like to
review both the contracts and the changes proposed by the tenta-
tive settlement .
Alternatives
1 . Adopt the contracts and resolution as proposed.
2 . Do not adopt the contracts and resolution as proposed.
3 . Modify the proposed contracts and resolution as proposed.
Recommendation
As outlined in my memo to Council dated October 25 , 1982 , the
tentative settlements are vey much in keeping with the handful of
Labor Negotiations
" Page Two
November 10 , 1982
settlements executed so far in the metro area , are acceptable to
our union employees who approach this year' s negotiations very
realistically and financially fit into our proposed 1983 Budget .
Therefore I recommend alternative No. 1 .
Action Requested
1 . Approve the 19831abor agreement between the City of Shakopee
and Local #320 for Police Officers .
2 . Aprrove the 19831abor agreement between the City of Shakopee
and Local #320 for Public Works employees .
3 . Approve Resolution No. 2080, A Resolution Establishing A Pay
and Benefit Agreement for Police Sergeants for 1983 .
JKA/jms
1
RESOLUTION NO. 2080
A RESOLUTION ESTABLISHING A PAY AND BENEFIT
AGREEMENT FOR POLICE SERGEANTS FOR 1983
WHEREAS , the City Council of the City of Shakopee wishes to
establish a formal pay and benefit agreement for Police Sergeants
in t he Ci t y of Shakopee , and
WHEREAS , said Police Sergeants wish to establish a formal pay
and benefit t agreement with the City of Shakopee .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE , MINNESOTA :
1 . That said 1983 pay and benefit agreement is - inclusive of
the pay and benefits in local No. 320 ' s labor agreement effective
January I , 1983 through December 11 , 1981 .
2 . That said Police Sergeants be compensated at the rate of
$150 per month over top patrolman for the first 12 months in grade ,
and , thereafter , $250 per month over top patrolman.
3 . That said Police Sergeants understand and acknowledge their
responsibility to effectively evaluate those they supervise as
directed by the Chief of Police .
BE IT FURTHER RESOLVED, that Resolution No. 1825 he rescinded
in its entirety .
Adopted in session of the City Council of the
City of Shakopee , Minnesota , held this day of
1982 . —
Mayor or ale City of S akopee
ATTEST :
City Clerk --
• Approved as Co form this
day of , 19827--
Ci ty
.982 .City Attorney
Det . Sgt. Jan J. DuBois
Sgt . Kenneth F. Hanel
CT '
LABOR AGREEMENT
BETWEEN
THE CITY OF SHAKOPEE
AND
MINNESOTA 'TEAMSTERS
PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION
LOCAL NO. 320
Police Officer
Effective January 1, 1983 through December 31, 1983
INDEX
Page
ARTICLE I. PURPOSE OF AGREEMENT 1
ARTICLE II. RECOGNITION 1
ARTICLE III. DEFINITIONS 1
ARTICLE IV. EMPLOYER SECURITY 2
ARTICLE V. EMPLOYER AUTHORITY 2
ARTICLE VI. UNION SECURITY 2
ARTICLE VII. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 3
ARTICLE VIII. SAVINGS CLAUSE 5
ARTICLE IX. SENIORITY 5
ARTICLE X. DISCIPLINE 5
ARTICLE XI . CONSTITUTIONAL PROTECTION 6
ARTICLE XII. WORK SCHEDULE 6
ARTICLE XIII. OVERTIME 6
ARTICLE XIV. COURT TIME 7
ARTICLE XV. CALL BACK TIME 7
ARTICLE XVI. WORKING OUT OF CLASSIFICATION 7
ARTICLE XVII. INSURANCE 7
ARTICLE XVIII. STANDBY PAY 7
ARTICLE XIX. UNIFORMS 7
ARTICLE XX. LONGEVITY
7
ARTICLE XXI. HOLIDAYS 8
ARTICLE XXII. VACTIONS 8
ARTICLE XXIII. SICK LEAVE 8
ARTICLE XXIV. SEVERANCE PAY 8
ARTICLE XXV. INJURY ON DUTY 8
ARTICLE XXVI. WAGES 9
ARTICLE XXVII. WAIVER 9
ARTICLE XXVIII. DURATION 9
APPEXDIX A WAGES 10
LABOR AGREEMENT
I t I''I'W I';h.N
THE CITY OF SHAKOPEE
AND
MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT
EMPLOYEES UNION, LOCAL NO. 320
ARTICLE I. PURPOSE OF AGREEMENT
This Agreement is entered into as of January 1, 1983, between the City of
Shakopee, hereinafter called the Employer, and the Minnesota Teamster Public
and Law Enforcement Employees Union, Local No. 320, hereinafter called the
Union.
It is the intent and purpose of this Agreement to:
1.1 Establish procedures for the resolution of disputes concerning this
Agreement's interpretation and/or application; and
1.2 Place in written form, the parties' agreement, upon terms and conditions
of employment for the duration of this Agreement.
ARTICLE II. RECOGNITION
2.1 The Employer recognizes the Union as the exclusive representative, under
Minnesota Statutes, Section 179.71, Subdivision 3, for all Police personnel
in the following job classification:
Police Officer
2.2 In the event the Employer and the Union are unable to agree as to the inclusion
or exclusion of a new or modified job class, the issue shall be submitted to
the Bureau of Mediation Services for determination.
ARTICLE III. DEFINITIONS
3.1 UNION: The Minnesota Teamsters Public and Law Enforcement Employees Union,
Local No. 320.
3.2 UNION MEMBER: A member of the Minnesota Teamsters Public and Law Enforcement
Employees Union, Local No. 320.
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4 DEPARTMENT: The Shakopee Police Department.
3.5 EMPLOYER: The City of Shakopee.
3.6 CHIEF: The Chief of the Shakopee Police Department.
3.7 UNION OFFICER: Officer elected or appointed by the Minnesota Teamsters
Public and Law Enforcement Employees Union, Local No. 320.
3.8 INVESTIGATOR/DETECTIVE: An employee specifically assigned or classified by
the Employer, to the job classification and/or job position of Investigator/
Detective.
3.9 OVERTIME: Work performed at the express authorization of the Employer in
excess of the employee's scheduled shift.
1
3.10 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch
break.
3.11 REST BREAKS: Periods during the Scheduled Shift, during which the employee
remains on continual duty and is responsible for assigned duties.
3.12 LUNCH BREAK: A period during the Scheduled Shift during which the employee
remains on continual duty and is responsible for assigned duties.
3.13 STRIKE: Concerted action in failing to report for duty, the willful absence
from one's position, the stoppage of work, slow-down, or abstinence in whole
or in part from the full, faithful and proper performance of the duties of
employment for the purposes of inducing, influencing or coercing a change in
the conditions or compensation or the rights, privileges or obligations of
employment.
ARTICLE IV. EMPLOYER SECURITY
The Union agrees that during the life of this Agreement that the Union will not cause,
encourage, participate in or support any strike, slow-down or other interruption of
or interference with, the normal functions of the Employer.
ARTICLE V. EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all
manpower, facilities and equipment; to establish functions and programs; to set
and amend budgets; to determine the utilization of technology; to establish and
modify the organizational structure; to select, direct and determine the number
of personnel; to establish work schedules and to perform any inherent managerial
function not specifically limited by this Agreement.
5.2 Any term and condition of employment not specifically established or modified
by this Agreement shall remain solely within the discretion of the Employer
to modify, establish or eliminate.
ARTICLE VI. UNION SECURITY
6.1 The Employer shall deduct from the wages of Employees who authorize such a
deduction, in writing, an amount necessary to cover monthly Union dues.
Such monies shall be submitted as directed by the Union.
6.2 The Union may designate employees from the bargaining unit to act as a steward
and an alternate and shall inform the Employer, in writing, of such choice
and changes in the position of steward and/or alternate.
6.3 The Employer shall make space available on the employee bulletin board for
posting Union notice(s) and announcement(s) .
2
6.4 The Union agrees to idemnify and hold the Employer harmless against any and
all claims, suits, orders, or judgments brought or issued against the Employer
as a result of any action taken or not taken by the Employer under the pro-
visions of this Article.
ARTICLE VII. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE
7.1 Definition of a Grievance. A grievance is defined as a dispute or disagree-
ment as to the interpretation or application of the specific terms and con-
ditions of this Agreement.
7.2 Union Representatives. The Employer will recognize Representatives designated
by the Union as the grievance representatives of the bargaining unit having the
duties and responsibilities established by this Article. The Union shall
notify the Employer, in writing, of the names of such Union Representatives and
of their successors when so designated,
Agreement. g as provided by Section 6.2 of this
7.3 Processing of a Grievance. It is recognized and accepted by the Union and the
Employer that the processing of grievances as hereinafter provided, is limited
by the job duties and responsibilities of the employees and shall therefore be
accomplished during normal working hours only when consistent with such employee
duties and responsibilities. The aggrieved employee and a Union representative
shall be allowed a reasonable amount of time without loss in pay when a grievance
is investigated and presented to the Employer during normal working hours pro-
vided that the employee and the Union representative have notified and received
the approval of the designated supervisor, who has determined that such absence
is reasonable and would not be detrimental to the work programs of the Employer.
7.4 Procedure. Grievances, as defined by Section 7.1, shallhe resolved in confor-
mance with the following procedure:
Step 1. An employee claiming a violation concerning the interpretation or appli-
cation of this Agreement shall, within twenty-one (21) calendar days after such
alleged violation has occurred, present such grievance to the employee's super-
visor as designated by the Employer. The Employer-designated representative will
discuss and give an answer to such Step 1 grievance within ten (10) calendar days
after receipt. A grievance not resolved in Step 1 and appealed by Step 2 shall
be placed in writing, setting forth the nature of the grievance, the facts on
which it is based, the provision or provisions of the Agreement allegedly vio-
lated, the remedy requested and shall be appealed to Step 2 within ten (10)
calendar days after the Employer-designated representative's final answer in
Step 1. Any grievance not appealed in writing to Step 2 by the Union, within
ten (10) calendar days shall be considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union and
discussed with the Employer-designated Step 2 representative. The Employer-
designated representative shall give the Union the Employer's Step 2 answer in
writing within ten (10) calendar days after receipt of such Step grievance.
A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10)
calendar days following the Employer-designated representative's final Step 2
answer. Any grievance not appealed in writing to Step 3 by the Union within
ten (10) calendar days shall be considered waived.
3
1
Step 3. If appealed, the written grievance shall be presented by the Union
and discussed with the Employer-designated Step 3 representative. The
Employer-designated representative shall give the Union the Employer's answer
in writing within ten (10) calendar days after receipt of such Step 3 grievance.
A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10)
calendar days following the Employer-designated representative's final answer
in Step 3. Any grievance not appealed in writing to Step 4 by the Union within
ten (10) calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union
shall be submitted to arbitration, subject to the provisions of the Public
Employment Labor Relations Act of 1971, as amended. The selection of an arbi-
trator shall be made in accordance with the 'Rules Governing the Arbitration
of Grievances' , as established by the Public Employment Relations Board.
7.5 Arbitrator's Authority.
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add
to or subtract from, the terms and conditions of this Agreement. The arbitrator
shall consider and decide only the specific issue(s) submitted in writing by
the Employer and the Union and shall have no authority to make a decision on
any other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of laws,
rules or regulations having the force and effect of law. The arbitrator's
decision shall be submitted in writing within thirty (30) days following close
of the hearing or the submission of briefs by the parties, whichever be later,
unless the parties agree to an extension. The decision shall be binding on
both the Employer and the Union and shall be based solely on the arbitrator's
interpretation of application of the express terms of this Agreement and to
the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall
be borne equally by the Employer and the Union, providing that each party shall
be responsible for compensating its own representatives and witnesses. If
either party desires a verbatim record of the proceedings, it may cause such
a record to be made, providing it pays for the record. If both parties desire
a verbatim record of the proceedings, the cost shall be shared equally.
7.6 Waiver. If a grievance is not presented within the time limits set forth above,
it shall be considered 'waived' . If a grievance is not appealed to the next
step within the specified time limit or any agreed extension thereof, it shall
be considered settled on the basis of the Employer's last answer. If the
Employer does not answer a grievance or an appeal thereof, within the specified
time limits, the Union may elect to treat the grievance as denied at that step
and immediately appeal the grievance to the next step. The time limit in each
step may be extended by mutual written agreement of the Employer and the Union,
in each step.
7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3,
the grievance remains unresolved and if the grievance involves the suspension,
demotion or discharge of an employee who has completed the required probationary
period, the grievance may be appealed to either Step 4 of Article VII or a
procedure such as: Civil Service, Veteran's Preference or Fair Employment. If
appealed to any procedure other than Step 4 of Article VII, the grievance is
not subject to the arbitration procedure as provided in Step 4 of Article VII.
4
The aggrieved employee shall indicate in writing which procedure is to be uti-
lized, Step 4 of Article VII or another appeal procedure, and signs a statement
to the effect that the choice of any other hearing precludes the aggrieved
employee from making a subsequent appeal through Step 4 of Article VII.
ARTICLE VIII. SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota
and the City of Shakopee. In the event any provision of this Agreement shall be
held to be contrary to law by a court of competent jurisdication from whose final
judgment or decree no appeal has been taken within the time provided, such provi-
sions shall be voided. All other provisions of this Agreement shall continue in
full force and effect. The voided provision may be re-negotiated at the written
request of either party.
ARTICLE IX. SENIORITY
9.1 Seniority shall be determined by the employee's length of continuous employment
with the Police Department and posted in an appropriate location. Seniority
rosters may be maintained by the Chief on the basis of time in grade and time
within specific classifications.
9.2 During the probationary period a newly hired or re-hired employee may be dis-
charged at the sole discretion of the Employer. During the probationary period
a promoted or reassigned employee may be replaced in his previous position at
the sole discretion of the Employer.
9.3 A reduction of work force will be accomplished on the basis of seniority.
Employees shall be recalled from layoff on the basis of seniority. An employee
on layoff shall have an opportunity to return to work within two (2) years of
the time of his layoff before any new employee is hired.
9.4 Senior employees will be given preference with regard to transfer, job classi-
fication assignments and promotions when the job relevant qualifications of
employees are equal.
9.5 Senior qualified employees shall be given shift assignment preference after
eighteen (18) months of continuous full-time employment.
9.6 One continuous vacation period shall he selected on the hanis of seniority
until March 15 of each year.
ARTICLE X. DISCIPLINE
10.1 The Employer will discipline employees for just cause only. Discipline will
be in one or more of the following forms:
a) oral reprimand;
b) written reprimand;
c) suspension;
d) demotion; or
e) discharge.
10.2 Suspensions, demotions and discharges will be in written form.
10.3 Written reprimands, notices of suspension and notices of discharge which are
to become part of an employee's personnal file shall be read and acknowledged
by signature of the employee. Employees and the Union will receive a copy of
such reprimands and/or notices.
5
I
10.4 Employees may examine their own individual personnel files at reasonable times
under the direct supervision of the Employer.
10.5 Discharges will be preceded by a five (5) day suspension, without pay.
10.6 Employees will not be questioned concerning an investigation of disciplinary
action unless the employee has been given an opportunity to have a Union repre-
sentative present at such questioning.
10.7 Grievances relating to this Article shall be initiated by the Union in Step 3
of the Grievance Procedure, under Article VII.
ARTICLE XI. CONSTITUTIONAL PROTECTION
Employees shall have the rights granted to all citizens by the United States and
Minnesota State Constitutions.
ARTICLE XII. WORK SCHEDULE
12.1 The normal work year is two thousand and eighty hours (2080) to be accounted
for by each employee through:
a) hours worked on assigned shifts;
b) holidays;
c) assigned training;
d) authorized leave time.
12.2 Holidays and authorized leave time is to be calculated on the basis of the
actual length of time of the assigned shifts.
12.3 Nothing contained in this or any other article shall be interpreted to be a
guarantee of a minimum or maximum number of hours the Employer may assign
employees.
ARTICLE XIII. OVERTIME
13.1 Employees will be compensated at one and one-half (1-1/2) times the employee's
regular base pay rate for hours worked in excess of the employee's regularly
scheduled shift. Changes of shifts do not qualify an employee for overtime
under this Article.
13.2 Overtime will be distributed as equally as practicable.
13.3 Overtime refused by employees will, for record purposes under Article 13.2, be
considered as unpaid overtime worked.
13.4 For the purpose of computing overtime compensation, overtime hours worked shall
not be pyramided, compounded or paid twice for the same hours worked.
13.5 Overtime will be calculated to the nearest fifteen (15) minutes.
13.6 Employees have the obligation to work overtime or call backs if requested by the
Employer, unless unusual circumstances prevent the employee from so working.
6
ARTICLE XIV. COURT TIME
An employee who is required to appear in Court during his scheduled off-duty time
shall receive a minimum of two (2) hours pay at one and one-half (1-1/2) times the
employee's base pay rate. An extension or early report to a regularly scheduled
shift for Court appearance does not qualify the employee for the two (2) hour
minimum.
ARTICLE XV. CALL BACK TIME
An employee who is called to duty during his scheduled off-duty time shall receive a
minimum of two (2) hours pay at one and one-half times the employee's base pay rate.
An extension or early report to a regularly scheduled shift for duty does not qualify
the employee for the two (2) hour minimum.
ARTICLE XVI. WORKING OUT OF CLASSIFICATION
Employees assigned by the Employer to assume the full responsibilities and authority
of a higher job classification shall receive the salary schedule of the higher classi-
fication for the duration of the assignment.
ARTICLE XVII. INSURANCE
Effective January 1, 1983, the Employer shall contribute up to one hundred fifth
dollars ($150.00) per month per employee toward health, life and long term dis-
ability insurance.
ARTICLE XVIII. STANDBY PAY
Employees required by the Employer to standby shall be paid for such standby time
at the rate of one hours' pay for each hour on standby.
ARTICLE XIX. UNIFORMS
Employees will be paid a uniform allowance during January of each year. This allow-
ance will be three hundred nine dollars and thirty two cents ($309.32) cash, for
calendar year 1981 and this amount will be increased each year thereafter by a
percentage equal to the July-July Minneapolis-St. Paul Consumer Price Index of the
U.S. Department of Labor, Bureau of Labor Statistics, using the 1967-100 base.
ARTICLE XX. LONGEVITY
Effective January 1, 1983, the following Longevity Pay Plan will be in effect:
At the start of the fifth (5th) year of service, an employee shall receive eighty-
eight dollars ($88.00) per month additional.
At the :;Cart, of the eighth (f3th) year of service, an employee shall receive one
hundred ten dollars ($110.00) per month additional.
At the start of the eleventh (11th) year of service, an employee shall receive one
hundred thirty one dollars ($131.00) per month additional.
At the start of the fifteenth (15th) year of service, an employee shall receive
one hundred fifty four dollars ($154.00) per month additional.
7
ARTICLE XXI. HOLIDAYS
21.1 All permanent employees and full-time probationary employees shall be eligible
for eleven (11) paid holidays.
21.2 Any employee required to work on any of the eleven (11) paid holidays shall
receive an additional one-half (1/2) times his/her base pay rate in addition
to the regular holiday time off.
21.3 The Employer may, at his option, buy back from any employee so requesting in
writing by November 1st of each calendar year any holiday time off earned but
not used bythe employee December31st of anycalendar
by year.
ARTICLE XXII. VACATIONS
22.1 Employees shall earn vacations as follows:
0 - 5 years of service 10 days per year
6 - 10 years of service 15 days per year
over 10 years of service one (1) additional day per year
not to exceed 20 days
22.2 No more than ten (10) vacation leave days shall accumulate beyond December 31st,
except in emergencies and exceptional cases to be determined by the City Admin-
istrator. An employee who is separated for any reason shall be paid for any
accumulated vacation leave, provided however, that should an employee resign
without given two (2) weeks written notice and except for reasons of ill health,
he/she shall forfeit his right to accumulated vacation.
ARTICLE XXIII. SICK LEAVE
An employee shall accumulate sick leave at the rate of one (1 ) day per month of ser-
vice to a maximum of one hundred twenty (120) days. After one hundred twenty (120)
days is reached, one (1) day of sick leave per month shall accumulate to a sick leave
bank. Any employee absent from work for fifteen (15) consecutive calendar days
shall have said sick leave deducted from the sick leave bank until such time as the
sick leave bank is exhausted before deductions are made from regular accumulated
sick leave.
ARTICLE XXIV. SEVERANCE PAY
24.1 An employee who is separated from his/her position be retirement, discharge,
death or resignation shall receive severance pay of thirty three and one-
third percent (33-1/3%) of a maximum of one hundred twenty (120) days of
accumulated regular sick leave and banked sick leave calculated on the basis
of his/her current wage scale. Should any employee resign without giving two
(2) weeks written notice, except for reasons of ill health, shall forfeit
his/her right to all accumulated leave.
24.2 Employees hired after January 1, 1981, will be entitled to severance pay
after five (5) years of service.
ARTICLE XXV. INJURY ON DUTY
25.1 Employees injured while on duty, through no fault of the employee, shall be
paid the difference between the employee's regular rate of pay and worker's
compensation benefits for a period not to exceed seventy five (75) working
days, in accordance with guidelines set forth in M.S. 176.021 Subd. 5,
beginning with the sixth (6th) working day of such injury.
8
4 It
ARTICLE XXVI. WAGES
See Appendix A (attached).
ARTICLE XXVII. WAIVER
27.1 Any and all prior agreements, resolutions, practices, policies, rules and regu-
lations regarding terms and conditions of employment, to the extent inconsistent
with the provisions of this Agreement, are hereby superceded.
27.2 The parties mutually acknowledge that during the negotiations which resulted in
this Agreement, each had the unlimited right and opportunity to make demands
and proposals with respect to any term or condition of employment not removed
by law from bargaining. All agreements and understandings arrived at by the
parties are set forth in writing in this Agreement for the stipulated duration
of this Agreement. The Employer and the Union each voluntarily and unqualifiedly
waives the right to meet and negotiate, regarding any and all terms and condi-
tions of employment referred to or covered in this Agreement or with respect
to any term or condition of employment not specifically referred to or covered
by this Agreement, even though such terms or conditions may not have been
within the knowledge or contemplation of either or both of the parties at the
time this Agreement was negotiated or executed.
ARTICLE XXVIII. DURATION
This Agreement shall be effective as of the first day of January, 1983 and shall
remain in full force and effect until the thirty-first day of December, 1983.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this
day of , 1982.
FOR THE CITY OF SHAKOPEE FOR TEAMSTERS LOCAL NO. 320
9
APPENDIX A - WAGES
A.1 Effective January 1, 1983, the Police Office Salary Schedule shall be
as follows:
After 36 months $2,203.00
After 24 months 90% of Top Patrol rate
After 12 months 80% of Top Patrol rate
Start 75% of Top Patrol rate
A.2 Effective January 1, 1983, and for the duration of this Agreement, the
Employer agrees to pay eight-five dollars ($85.00) per month shift
differential to any employee appointed or assigned by the Employer to
act as an Investigator/Detective.
10
1
LABOR AGREEMENT
BETWEEN
CITY OF SHAKOPEE
AND
MINNESOTA TEAMSTERS
PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION
LOCAL NO. 320
Effective January 1, 1983 through December 31, 1983
r �
INDEX
ARTICLE I. PURPOSE OF AGREEMENT 1
ARTICLE II. RECOGNITION 1
ARTICLE III. DEFINITIONS 1
ARTICLE IV. EMPLOYER SECURITY 2
ARTICLE V. EMPLOYER AUTHORITY 3
ARTICLE VI. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 3
ARTICLE VII. UNION SECURITY 5
ARTICLE VIII. SAVINGS CLAUSE 5
ARTICLE IX. WORK SCHEDULES 5
ARTICLE X. OVERTIME 6
ARTICLE XI. CALL BACK 6
ARTICLE XII. LEGAL DEFENSE 6
ARTICLE XIII. SUBCONTRACTING WORK 6
ARTICLE XIV. DISCIPLINE 6
ARTICLE XV. SENIORITY 6
ARTICLE XVI. PROBATIONARY PERIODS 7
ARTICLE XVII. SAFETY 7
ARTICLE XVIII. JOB POSTING 7
ARTICLE XIX. INSURANCE 7
ARTICLE XX. HOLIDAYS 9
ARTICLE XXI. VACATIONS 9
ARTICLE XXII. SICK LEAVE 9
ARTICLE XXIII. SEVERANCE PAY 9
ARTICLE XXIV. INJURY ON DUTY 9
ARTICLE XXV. COVERALLS 9
ARTICLE XXVI. WAGES 10
ARTICLE XXVII. WAIVER 10
ARTICLE XXVIII. DURATION 10
APPENDIX A 11
LABOR AGREEMENT
BETWEEN
CITY OF SHAKOPEE
AND
MINNESOTA TEAMSTERS
PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION
LOCAL NO. 320
ARTICLE I. PURPOSE OF AGREEMENT
This Agreement is entered into between the City of Shakopee, hereinafter called
Employer, and Minnesota Teamsters Public & Law Enforcement Employees Union, Local
No. 320, hereinafter called the Union. The intent and purpose of this Agreement
is to:
1.1 Establish certain hours, wages and other conditions of employment;
1.2 Establish procedures for the resolution of disputes concerning this Agreement's
interpretation and/or application;
1.3 Specify the full and complete understanding of the parties, and;
1.4+ Place in written form the parties' agreement upon terms and conditions of
employment for the duration of this Agreement.
The Employer and the Union, through this Agreement, continue their dedication to
the highest quality of public service. Both parties recognize this Agreement as
a pledge of this dedication.
ARTICLE II. RECOGNITION
The Employer recognizes the Union as the exclusive representative under Minnesota
Status, Section 179.71. Subd. 3, in an appropriate bargaining unit consisting of
the following job classifications:
Street Department Foreman
Mechanic
Equipment Operator I
Equipment Operator II
Leadman-Park
Parkkeeper
Maintenance Man (Streets and Parks)
ARTICLE III. DEFINITIONS
3.1 UNION: The Minnesota Teamsters Public & Law Enforcement Employees Union,
Local No. 320.
3.2 EMPLOYER: The City of Shakopee.
3.3 UNION MEMBER: A member of the Minnesota Teamsters Public & Law Enforcement
Employees Union, Local No. 320.
3.4 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.5 BASE PAY RATE: The employee's hourly pay rate exclusive of longevity or
any other special allowances.
3.6 SENIORITY: Length of continuous service with the Employer.
3.7 COMPENSATORY TIME: Time off the employee's regularly scheduled work schedule
equal in time to overtime worked.
3.8 SEVERANCE PAY: Payment made to an employee upon honorable termination of
employment.
3.9 OVERTIME: Work performed at the express authorization of the Employer in
excess of either eight (8) hours within a twenty-four (24) hour period
(except for shift changes) or more than forty (40) hours within a seven (7)
day period.
3.10 CALL BACK: Return of an employee to a specified work site to perform assigned
duties at the express authorization of the Employer at a time other than an
assigned shift. An extension of or early report to an assigned shift is not
a call back.
3.11 STRIKE: Concerted action in failing to report for duly, the willful absence
from one's position, the stoppage of work, slowdown, or abstinence in whole or
in part from the full, faithful and proper perfomrance of the duties of employ-
ment for the purposes of inducing, influencing or coercing a change in the con-
ditions or compensation or the rights, privileges or obligations of employment.
ARTICLE IV. EMPLOYER SECURITY
4.1 The Union agrees that during the life of this Agreement, it will not cause,
encourage, participate in or support any strike, slow down, other interruption
of or interference with the normal functions of the Employer.
4.2 Any employee who engages in a strike may have his/her appointment terminated by
the Employer effective the date the violation first occurs. Such termination
shall be effective upon written notice served upon the employee.
4.3 An employee who is absent from any portion of his work assignment without per-
mission, or who abstains wholly or in part from the full performance of his
duties without permission from his Employer on the date or dates when a strike
occurs is prima facie presumed to have engaged in a strike on such date or dates.
4.4 An employee who knowingly strikes and whose employment has been terminated for
such action may, subsequent to such violation, be appointed or reappointed or
employed, or re-employed, but the employee shall be on probation for two years
with respect to such civil service status, tenure of employment, or contract
of employment, as he/she may have theretofore been entitled.
4.5 No employee shall be entitled to any daily pay, wages or per diem for the days
on which he/she engaged in a strike.
2
ARTICLE V. EMPLOYEN AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all
manpower, facilities, and equipment; to establish functions and programs; to
set and amend budgets; to determine the utilization of technology; to establish
and modify the organizational structure; to select, direct and determine the
number of personnel; to establish work schedules, and to perform any inherent
managerial function ,not specifically limited by this Agreement.
5.2 Any term and condition of employment not specifically established or modified
by this Agreement shall remain solely within the discretion of the employer to
modify, establish, or eliminate.
ARTICLE VI. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE
6.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement
as to the interpretation or application of the specific terms and conditions of
this Agreement.
6.2 Union Representatives. The Employer will recognize representatives designated
by the Union as the grievance representatives of the bargaining unit having the
duties and responsibilities established by this Article. The Union shall
notify the Employer in writing of the names of such Union representatives and
of their successors when so designated.
6.3 Processing of a Grievance. It is recognized and accepted by the Union and the
Employer that the processing of grievances as hereinafter provided is limited
by the job duties and responsibilities of the employees and shall therefore be
accomplished during normal working hours only when consistent with such employee
duties and responsibilities. The aggrieved employee and the union representative
shall be allowed a reasonable amount of time without loss in pay when a grievance
is investigated and presented to the Employer during normal working hours pro-
vided the employee and the union representative have notified and received the
approval of the designated supervisor who has determined that such absence is
reasonable and would not be detrimental to the work programs of the Employer.
6.4 Procedure. Grievances, as defined by Section 6.1, shall be resolved in con-
formance with the following procedure:
Step 1. An Employee claiming a violation concerning the interpretation of appli-
cation of this Agreement shall, within twenty-one (21) calendar days after such
alleged violation has occurred, present such grievance to the employee's super-
visor as designated by the Employer. The Employer designated representative
will discuss and give an answer to such Step 1 grievance within ten (10)
calendar days after receipt. A grievance not resolved in Step 1 and appealed
to Step 2 shall he place in writing setting forth the nature of the grievance,
the facts on which it is based, the provision or provisions of the Agreement
allegedly violated, and the remedy requested and shall be appealed to Step 2
within ten (10) calendar days after the Employer designated representative's
final answer in Step 1. Any grievance not appealed in writing to Step 2 by
the Union within ten (10) calendar days shall be considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union
and discussed with the Employer designated Step 2 representative. The Employer
designated representative shall give the Union the Employer's Step 2 answer
in writing within ten (10) calendar days after receipt of such Step 2 grievance.
3
Agrievance not resolved in Step 2 may be appealed to Step 3 within ten (10)
calendar days following the Employer designated representative's final Step
2 answer. Any grievance not appealed in writing to Step 4 by the Union
within ten (10) calendar days shall be considered waived.
Step 3. If appealed, the written grievance shall be presented by the Union
and discussed with the Employer designated Step 3 representative. The
Employer designated, representative shall give the Union and Employer's
answer in writing within ten (10) calendar days after receipt of such Step
3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4
within ten (10) calendar days following the Employer designated representa-
tive's final answer in Step 3. Any grievance not appealed in writing to
Step 4 by the Union within ten (10) calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed in Step 4 shall be sub-
mitted to arbitration subject to the provisions of the Public Employment Labor
Relations Act of 1971, as amended. The selection of an arbitrator shall be
make in accordance with the "Rules Governing the Arbitration of Grievances",
as established by the Public Employment Relations Board.
6.5 Arbitrator's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add
to, or subtract from the terms and conditions of this Agreement. The arbitra-
tor shall consider and decide only the specific issue(s) in writing by the
Employer and the Union, and shall no authority to make a decision on any other
issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of
laws, rules, or regulations having the force and effect of law. The arbi-
trator's decision shall be submitted in writing within thirty (30) days
following close of the hearing or the submission of briefs by the parties,
whichever be later, unless the parties agree to an extension. The decision
shall be binding on both the Employer and the Union and shall be based solely
on the arbitrator's interpretation or application of the express terms of this
Agreement and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall
be borne equally by the Employer and the Union provided that each party shall
be responsible for compensating its own representatives and witnesses. If
either party desires a verbatim record of the proceedings, it may cause such
a record to be made, providing it pays for the record. If both parties desire
a verbatim record of the proceedings the cost shall be shared equally.
6.6 Waiver.
If a grievance is not presented within the time limits set forth above, it
shall be considered waived. If a grievance is not appealed to the next
step within the specified time limit or any agreed extension thereof, it
shall be considered settled on the basis of the Employer's last answer. If
the Employer does not answer a grievance or an appeal thereof within the
specified time limits, the Union may elect to treat the grievance to the next
step. The time limit in each step may be extended by mutual agreement of
the Employer and the Union.
4
6.7 Choice of Remedy. If, as a result of the written Employer response in Step
3, the grievance remains unresolved, and if the grievance involves the sus-
pension, demotion, or discharge of an employee who has completed the required
probationary period, the grievance may be appealed either to Step 4 of Article
VI or a procedure such as: Civil Service, Veteran's Preference, or Fair Employ-
ment. If appealed to any procedure other than Step 4 or Article VI, the
grievance is not subject to the arbitration procedure as provided in Step 4
of Article VI. The ,aggrieved employee shall indicate in writing which procedure
is to be utilized - Step 4 of Article VI or another appeal procedure - and
shall sign a statement to the effect that the choice of any other hearing
precludes the aggrieved employee from making a subsequent appeal through
Step 4 of Article VI.
ARTICLE VII. UNION SECURITY
In recognition of the Union as the exclusive representative, the Employer shall:
7.1 Deduct each payroll period an amount sufficient to provide the payment of dues
established by the Union from the wages of all employees authorizing in writing
such deduction, or a "fair share" deduction, as provided in Minnesota State
Statute 179.65, subd. 2, if the employee elects not to become a member of the
Union.
7.2 Remit such deduction to the approporiate designated officer of the Union.
7.3 The Union may designate certain employees from the bargaining unit to act as
stewards and shall inform the Employer in writing of such choice.
7.4 The Union agrees to indemnify and hold the Employer harmless against any and
all claims, suits, orders, or judgments brought or issued against the Employer
as a result of any action taken or not taken by the Employer under the provi-
sions of this Article.
ARTICLE VIII. SAVINGS CLAUSE
This Argreement is subject to the laws of the United States, the State of Minnesota,
and the City of Shakopee. In the event any provision of this Agreement shall be
held to be contrary to law by a court of competent jurisdiction from whose final
judgment or decree no appeal has been taken within the time provided, such provi-
sion shall be voided. All other provisions may be renegotiated at the request of
either party.
ARTICLE IX. WORK SCHEDULES
9.1 The sole authority in work schedules in the Employer. The normal work day for
an employee shall be eight (8) hours. The normal work week shall be forty (40)
hours, Monday through Firday.
9.2 Service to the public may require the establishment of regular shifts for some
employees on a daily, weekly, seasonal, or annual basis other than the noraml
7:30 - 4:00 day. The Employer will give advance notice to the employees
affected by the establishment of work days different from the employee's nor-
mal eight (8) hour work day.
9.3 In the event that work is required because of unusual circumstances such as
(but not limited to) fire, flood, snow, sleet, or breakdown of municipal
5
equipment or facilities, no advance notice need be given. It is not required
that an employee working other than the normal work day be scheduled to work
more than eight (8) hours; however, each employee has an obligation to work
overtime or call backs if requested unless circumstances prevent him from so
working.
9.4 Service to the public may require the establishment or regular work weeks that
schedule work on Saturdays and/or Sundays.
ARTICLE X. OVERTIME PAY
10.1 Overtime, as defined in 3.9, will be compensated at the rate of time and one-
half (1-1/2) and will be paid in cash or in compensatory time off, as deter-
mined by the City Administrator.
10.2 Overtime will be distributed in accordance with the Shakopee Public Works
Department Policy as approved by the City Administrator. Such policy will
not be changed without prior notification of the Union steward.
10.3 Overtime refused by employees will for record purposes under Article 10.2 be
considered as unpaid overtime worked.
1.0.4 For the purpose of computing overtime compensation, overtime hours worked
shall not be tyramided, compounded, or paid twice for the same hours worked.
10.5 The employee will be compensated at the rate of time and one-half (1-1/2) .
ARTICLE XI. CALL BACK
An employee called in for work at a time other than his normal scheduled shift will
be compensated for a minimum of two (2) hours at the rate of time and one-half and
will be paid in cash or in compensatory time off, as determined by the City Admin-
istrator.
ARTICLE XII. LEGAL DEFENSE
12.1 Employees involved in litigation because of negligence, ignorance of laws, non-
observance of laws, or as a result of employee judgmental decision may not
receive legal defense by the municipality.
12.2 Any employee who is charged with a traffic violation, ordinance violation or
criminal offense arising from acts performed within the scope of his employ-
ment, when such act is performed in good faith and under direct order of his
supervisor, shall be reimbursed for reasonable attorney's fees and court
costs actually incurred by such employee in defending against such charge.
ARTICLE XIII. SUBCONTRACTING WORK
Nothing in this Agreement shall prohibit or restrict the right of the Employer from
subcontracting work performed by employees covered by this Agreement.
ARTICLE XIV. DISCIPLINE
The Employer will discipline employees only for just cause.
ARTICLE XV. SENIORITY
Seniority will be the determining criterion for transfers, promotions and lay-offs
only when all other qualification factors are equal.
6
ARTICLE XVI. PROBATIONARY PERIODS
16.1 All newly hired or rehired employees will serve a six (6) months' probationary
period.
16.2 Laborers (streets and parks) will serve a one (1) year probationary period from
date of hire. After one (1) year, they will move into the job classification
of Maintenance Man (streets and parks) and serve a probationary period as per
Section 16.3.
16.3 All employees will serve a six (6) months' probationary period in any job
classification in which the employee has not served a probationary period.
16.4 At any time during the probationary period a newly hired or rehired employee
may be terminated at the sole discretion of the Employer.
16.5 At any time during the probationary period a promoted or reassigned employee
may be demoted or reassigned to the employee's previous position at the sole
discretion of the Employer.
ARTICLE XVII. SAFETY
The Employer and the Union agree to jointly promote safe and healthful working con-
ditions, to cooperate in safety matters and to encourage employees to work in a
safe manner.
ARTICLE XVIII. JOB POSTING
18.1 The Employer and the Union agree that permanent job vacancies within the desig-
nated bargaining unit shall be filled based on the concept of promotion from
within provided the applicants:
a. Have the necessary qualifications to meet the standards of the job vacancy;
and
b. Have the ability to perform the duties and responsibilities of the job
vacancy.
18.2 Employees filling a higher job class based on the provisions of this Article
shall be subject to the conditions of Article XVI. Probationary Periods.
18.3 The Employer has the right to final decision in the selection of employees to
fill posted jobs based on qualifications, abilities, and experience.
18.4 Job vacancies within the designated bargaining unit will be posted for five (5)
working days so that members of the bargaining unit can be considered for such
vacancies.
ARTICLE XIX. INSURANCE
The Employer shall pay a maximum of one hundred fifth dollars ($150.00) per month
toward the cost of medical, life and long term disability insurance for the
employee and his dependents for 1983.
7
ARTICLE XX. HOLIDAYS
The Employer will provide the following ten (10) paid holidays:
January 1 1st Monday in September
3rd Monday in February 2nd Monday in October
Firday before Easter Veteran's Day, November 11th
Last Monday in May 4th Thursday in November
July 4th December 25th
In addition to the above 10 paid holidays, each employee may take one floating
holiday to be taken at the request of the employee and approved by the Employer.
Said floating holiday is to be taken as a holiday during the current year and
cannot be carried over to the next year.
ARTICLE XXI. VACATIONS
Vacation leave shall be earned by the employee at the following rate:
0 - 5 years of employment 10 days
6 - 15 years of employment 15 days
16 - 20 years of employment 20 days
21 & Over years of employment 1 additional day per year up to 25 days at 25 years
No more than ten (10) vacation leave days shall accumulate beyond December 31st,
except in emergencies and exceptional cases to be determined by the City Adminis-
trator. An employee who is separated for any reason shall be paid for any
accumulated vacation leave, provided however, that should an employee resign
without giving two (2) weeks written notice, and except for reasons of ill
health, he shall forfeit his right to all accumulated vacation leave.
ARTICLE XXII. SICK LEAVE
The employee shall accumulate sick leave at the rate of one (1) day per month. Sick
leave may accrue at the rate of twelve (12) days per year to a maximum of 100 days.
ARTICLE XXIII. SEVERANCE PAY
An employee who was a full time employee of the City before January 1, 1980 or who
has completed five (5) full years of full time employment with the City of Shakopee
and who is separated from his position be retirement, discharge, or resignation
shall receive a lump sum payment, an amount to equal one-third the value of all
accumulated sick leave calculated on the basis of his current salary or wage scale,
provided that should any employee resign without giving two weeks written notice,
except for reasons of ill health, he shall forfeit his right to all accumulated
sick leave.
ARTICLE XXIV. INJURY ON DUTY
Employees injured on duty, through no fault of the employee, shall be paid the
difference between the employee's regular rate of pay and any worker's compensation
benefits for a period not to exceed twenty-five (25) working days, in accordance
with guidelines set forth in M.S. 176.021 Subd. 5.
ARTICLE XXV. COVERALLS
The City of Shakopee shall provide one (1) set of coveralls as needed for each
Street and Park employee as determined by the City Administrator.
9
ARTICLE XXVI. WAGES
See Appendix A.
ARTICLE XXVII. WAIVER
27.1 Any and all prior agreements, resolutions, practices, policies, rules and
regulations regarding terms and conditions of employment, to the extent
inconsistent with the provisions of this Agreement, are hereby superveded.
27.2 The parties mutually acknowledge that during the negotiations which resulted
in this Agreement, each had the unlimited right and opportunity to make
demands and proposals with respect to any term or condition of employment
not removed by law from bargaining. All agreements and understandings
arrived at by the parties are set forth in writing in this Agreement for the
stipulated duration of this Agreement. The Employer and the Union each
voluntarily and unqualifiedly waives the right to meet and negotiate regarding
any and all terms and conditions of employment referred to or covered in
this Agreement or with respect to any terms or conditions of employment not
specifically referred to or covered by this Agreement, even though such terms
or conditions may not have been within the knowledge or contemplations of
either or both parties at the time this contract was negotiated or executed.
ARTICLE XXVIII. DURATION
This Agreement shall be effective as of January 1, 1983 and shall remain in full
force and effect until December 31, 1983.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this
day of , 1982.
FOR CITY OF SHAKOPEE, MINNESOTA FOR MINNESOTA TEAMSTERS PUBLIC AND LAW
ENFORCEMENT EMPLOYEES UNION, LOCAL No. 320
10
i
APPENDIX A
Salary and Benefit Schedule for Local No. 320 for 1983
1983 PAY SCHEDULE
Street Foreman $11.38 per hour
Mechanic 11.09 per hour
Park Leadman 10.70 per hour
Heavy Equipment Operator* 10.68 per hour after 12 months
10.40 per hour to start
Light Equipment Operator/Parkkeeper 10.21 per hour after 36 months
9.19 per hour after 24 months
8.17 per hour after 12 months
7.65 per hour to start
*Two positions are authorized and are filled by a "senior qualified" Light
Equipment Operator or Parkkeeper after that person has successfully completed
skills testing administered by operators from adjoining cities.
OVERTIME POLICY ARTICLE #10.2
Shakopee Public Works Department Policy - approved December 15, 1981 by the City
Administrator and effective for this contract period.
Overtime shall be distributed as equally as practical by an established seniority
list for the department used as a rotating overtime call list. Overtime refused
by an employee will, for record purposes, be considered as unpaid overtime work.
No prior notice is required for overtime because much of it is of a "call out"
nature requiring immediate response.
Employees contacted under the above policy to work overtime, but refusing it
because of illness, will not be recorded as having worked. Also, employees
who would be contacted but are on vacation will not be recorded as having
worked when called for overtime work.
11
•
•
(7(
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Amendments to the City' s Personnel Policy on Sick Leave
DATE: June 10, 1982
Introduction
Recent use of our Personnel Policy has brought to our attention the
need to clarify the policy' s section on use of sick leave.
Present Language
Section 10 Sick Leave - Subdivision 2 Purposes - currently reads :
Sick leave may be granted when the employee is unable to perform
work duties due to illness , disability , the necessity for medical ,
dental , or chiropractic care , childbirth, or exposure to contagious
disease where such exposure may endanger the health of others with
whom the employee would come in contact in the course of performing
work duties . Sick leave may also be granted_ for a maximum of three
days for death or serious illness, of_an employee ' s _immediate_fami.ly..
Present Practice
City employees and department heads have used sick leave for care of
dependent children when a child must stay home with a cold, the flu,
etc . This practice was never discussed or questioned by those of us
who administered the policy until recently when I looked carefully
at the language and decided that : ( 1 ) T did not know the intent of
the phrase "serious illness of an employee ' s immediate family" , and
( 2 ) I felt the term "serious illness" was not broad enough to interpret
administratively to include staying home to care for a child with a
cold , the flu, etc .
Experience
The City has not experienced a problem with the practice to date .
Our average sick leave usage per employee per year is :
1982 Used to date - 1 , 108.8 hours 51 employees =
21 . 74 average number of hours used per employee
1981 Used - 2 ,426. 1 hours 50 employees =
48 . 5 average number of hours used per employee
1980 Used - 1 ,616 .8 hours 46 employees =
35 . 1 average number of hours used per employee
The practice can be limited to six days per year, wit1'.. t -,e addition
of the phrase "per year", and clarified to include dependent child
care with the phrase "or illness of dependent children requiring the
parents presence because other child care arrangements are not available. "
. .. Mayor and City Council
Page Two
June 10 , 1982
Survey
Through a telephone survey of eleven meto suburbs we found that three
cities did not allow usage of sick leave for this type of dependent
child care. The administration of the policy in the remaining eight
cities permitted this type of usage with varying limitations such as
the three day maximum. The definition of "immediate family" was
almost identical to ours in all of the cities . The general "rule
of thumb" for the majority of the cities was to leave the enforce- -
ment of the sick leave policy primarily to the discretion of the
supervisor. ( Survey results are available if a Councilmember would
like to see them. )
Alternatives
1 . Continue with the present language and prohibit use of sick leave
for care of dependent children unless it is a serious illness .
2 . Amend the policy to clearly include use of sick leave up to 6 days
per year for care of dependent children.
Recommendation
Sick leave has not been abused as practiced and it was the concensus
of all department heads that it should he continued. Six days per
year. is recommended because it is one half of the twelve days an
employee earns each year and equal to our average yearly usage .
Action Requested
Adoption of Resolution No. 2075 , A Resolution Amending Resolution
No. 1571 Adopting A Personnel Policy for the City of Shakopee .
JKA/jms
S
RESOLUTION NO. 2075
A RESOLUTION AMENDING RESOLUTION NO. 1571 ADOPTING
A PERSONNEL POLICY FOR THE CITY OF SHAKOPEE
WHEREAS , Resolution No. 1571 was adopted by the City to provide
reasonable and clear expectation of the conditions of employment for
its employees ; and
WHEREAS , it is necessary to amend certain sections of Resolu-
tion No. 1571 from time to time to maintain reasonable and clear
conditions of employment ; and
WHEREAS , the following section is in need of modification and/or
amendment :
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1 . That the second sentence of Section 10 entitled Sick Leave ,
subdivision 2 entitled Purposes , be amended to read:
"Sick leave may be granted for a maximum of six days
per year for death or serious itlnenoxe
pf� mg,le! s �
o
immediate family. Sick leave ma 'a s _• ran e for
a • --• .. = • - - - - i ness o .epen•ent
children requiring the parents presence because other
child care arrangements are not available . "
Adopted in session of the City Counci I. or the
City of Shakopee , Minnesota , held this day of
1982 . -- '
Mayor of the City of Shakopee
ATTEST:
City_ r-&-lc ---
Approved as to form this OZ '"�
day of uta �sh , 1982.
/471.1111/54,
,k?'- C-" y A - -rney
ps,t14 °
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator 7 jç
RE: Employee Assistance Program
DATE: September 13 , 1982
Introduction
At a Goals and Objectives Worksession this summer Councilmember
Leroux asked if the City could look into Employee Assistance
Programs (employee and/or family counseling) . Council agreed
that staff should make a brief investigation. The results are
being presented now so that the program can be discussed with
the 1983 Budget and with 1983 labor negotiations .
Findings
While there are a number of forms an employee assistance program
can take , the model discussed below is the one provided by Dor &
Associates , Inc. of Minneapolis and used by Conklin here in
Shakopee. The program provides free ( the employer pays $15 per
employee per year fee ) , confidential , professional assistance
(up to 3 visits per year) to help employees and their families
resolve problems that affect their personal lives or job perfor-
mance. The program is voluntary and designed to allow the
employee or family seek help on their own (average usage is about
157 of an employer' s employees ) .
The approach used by Dor and about 3 other firms in the metro area
is to provide a comprehensive counseling and referral service
rather than to just focus on a specific area like alcohol or drug
abuse . After initialscreening visits , an employee may be referred
to an appropriate agency in the community or may be placed in one
of Dor' s programs and the employee then pays for future visits
( these costs may be eligible for reimbursement under our current
medical/major medical plan) . Dor provides a 24 hour hotline and
telephone calls are not part of the 3 visits per year.
Also included in the Dor program is a 15-20 minute orientation
for employees and a 1-1/2 hour training session for supervisors .
Supervisors with questions about how to handle a certain employee
with a problem can call Dor for advice without a charge. Frankly,
this may be one of the bigger assets of the program (copies of
sample employer checklists attached) . The City will also be
provided with quarterly payroll stuffers reminding employees and
supervisors about the program and when to use it. Finally, Dor
assists the City in developing a formal Employee Assistance Program.
Summary
Janet Deining, who I spoke to at Dor, said that Dor has a presenta-
tion they could make to Council if Council was interested. In addition
Conklin Company has shared with us their criteria for evaluation
Employee Assistance Program K
Page Two
September 13 , 1982
of the firms they considered before hiring Dor (Dor contracts for
2 year periods ) . At less than 50 full time employees , the City' s
cost for 1 year would be less than $750. This compares to counsel-
ing cost incurred by City employees and reimbursed under our medical
program of $1 ,098 . 70 so far in 1982 .
Alternatives
1 . Drop the idea of an Employee Assistance Program.
2 . Invite Dor to make a presentation to Council and to review the
services provided by other firms with the intent of hiring a
firm for 1983 and budgeting for the service.
3 . Other.
Recommendation
Staff recommends alternative #2 .
Action Requested
Direct staff to invite Dor to make a presentation to Council and
to review the services provided by other firms with the intent of
hiring a firm for 1983 and budgeting for the service .
JKA/jms
9` ,<
EMPLOYEE BEHAVIOR CHECKLIST FOR THE
IDENTIFICATION OF THE TROUBLED EMPLOYEE
Instructions
1. The checklist below is to be used when you 've become concerned about an
employee' s declining performance.
2. THIS CHECKLIST IS TO BE USED ONLY AS AN OBSERVATIONAL AID FOR THE MANAGER.
IN NO EVENT SHOULD •THIS DATA BE INCLUDED AS PART OF AN OFFICIAL FILE.
3. Where a combination of THREE (3) or more items appear on a continuous basis ,
this is a likely indication of a troubled employee.
I . CURRENT BEHAVIORAL PATTERNS
(check those that best describe the current situation)
Employee' s Appearance
sloppy
inappropriate clothing
Mood
withdrawn
sad
mood swings, high and low
suspiciousness
extreme sensitivity
nervousness
frequent irritability with others
preoccupation with illness and death (morbidity)
Actions
physically assaultive (or threatening)
unduly talkative
exaggerated self-importance
rigidity - inability to change plans with reasonable ease
making incoherent or irrelevant statements on the job
over compliance with any routine (making it a ritual )
frequent argumentativeness
frequent outbursts of crying
excessive amount of personal telephone time
II . JOB PERFORMANCE
Absenteeism
multiple instances of improper reporting of time off
_ excessive sick leave
repeated absences following a pattern
excessive lateness in the morning, or upon returning from lunch
peculiar ar►d increasingly improbable excuses for absence
high absenteeism rate for colds , flu, gastritis , general malaise , etc.
frequent unscheduled short-term absences (with or without medical
explanation)
frequent use of unscheduled vacation time
"On The Job" Absenteeism
continued absence from job location more than job requires
frequent trips to water fountain or restroom
long coffee breaks
• dor and associates, inc./416 East Hennepin/Minneapolis, MN 55414/(612)378-2335
SUPERVISOR'S TRAPS
Beware of the following traps, when working with troubled employees:
1. Trying to help, but making things worse.
This happens when the supervisor trys to help by using off-the-job methods,
such as "giving advice" which results in an emotional attachment to the
employee.
Such emotional attachements interfere with the effective supervisory rela-
tionship, where the supervisor is the one in charge. Examples of being
tied up emotionally would include:
a) giving advice with conviction
b) giving "pep talks"
c) protecting the employee by covering up poor performance
d) actually doing some of the employee's work because "he's in a bad spot"
e) doing the employee's own emotional work, such as feeling his pain,
talking to his adversaries (spouse, for example)
f) doing the employee's own personal work, such as calling his creditors
In the chemical dependency treatment and recovery community, the above
behaviors are called "enabling". The intention is to be honestly helpful ,
but such actions are not helpful and only prolong everyone's misery.
2. Denying there is any problem at all .
As supervisor, you just overlook your reality and do not see what is happening.
Of course matters will not improve. When the situation progresses further, your
own job as supervisor may become threatened. Denial is dangerous.
3. Withdrawing
In this case, the supervisor knows what is happening, but still decides to do
nothing for fear of being powerless or hurt, or something else. The outcome
is the same as with denial , except that the supervisor feels guilty and shame-
ful for not doing what he knows he should.
4. Becoming angry
This trap often follows the above three.
One solution, obviously, is to get angry and fire the troubled employee. While
the immediate problem is taken care of, nothing else changes, for the supervisor
has not learned how to intervene with the troubled employee and use the Employee
Assistance Program.
In fact, a new employee may encounter the same kinds of problems.
The fired employee is also at a loss, for he is cast adrift and loses a fine
opportunity for effective problem solving action. Without diagnosis, referral ,
and help, the employee will bring his problems to his next job and eventually
wind up in the same place. History will repeat itself.
The best course of action is a successful intervention and referral to appropriate
help. Everyone wins that way.
. dor and associates, inc./416 East Hennepin/Minneapolis, MN 55414/(612)378-2335 T
EMPLOYEE DEFENSE STRATEGIES
When you meet with the employee, you can expect him/her to be threatened
and use various defenses to protect himself/herself. Below are listed
and described some of these defenses and recommended counter-moves. You
will also be able to add to this list from your own experiences.
DEFENSE DESCRIPTION COUNTER-MOVE
Excuses & Employee will have a good "Your problems at home are no concern of
Sympathy reason for everything that mine. My concern involves your perfor-
happens. "You'd have the mance, and my data here says you are
same troubles I do if you not doing your job."
had a wife like mine. "
Apology & "I 'm really sorry. You "I appreciate your apology. But what
Promise know that! I 'll never do you did is serious, and this was your last
it that way again. " chance. I 'm filing a deficiency report. "
Switching "I know about that, but "You did do well on Ajax, but I want good
look what a good job I 've work on all jobs. You have had more prob-
done on that Ajax job!" lem jobs that successful ones lately.
Look at the record right here."
Anger "Damn it! ! One mistake and "I expect you to listen to me. Getting
the roof falls in - after angry won't help anyone, especially you.
15 years of killing myself I 'm concerned about your performance.
for this place." And I 'm not talking about one mistake.
Look at the record here."
Tears & "I don't know what to do. "I appreciate your sadness. I want you to
Helplessness I ' ll bever get out of this know that I want to help, which is why I
mess. (crying)" set up this meeting. You have been a
valuable part of our organization. I want
to tell you about our Employee Assistance
• Program. . . "
Self-Pity "I knew this would happen. "I wouldn't be taking this time to talk
I 've never been able to do with you if I didn't have faith in you.
anything right." So let's move on to talk about what can
be done to help. You know, our Employee
Assistance Program would be just right. . ."
Innocence & "It' s not my fault. Joe "I 've checked into this in detail (points
Blaming let me down. I dont get any to records) , and you've got to start
help at all around here." - looking at your part in what happens.
Maybe that's a problem you have, and. . ."
Hopelessness "I may as well quit right "That's crazy. You have done excellent
now." work. I want more of that from your
department. Which is why I set up this
meeting. You, know. . ."
Friendliness "Now, Bill , . . .you know we've "I know we've been through this before,
& Seduction been through this before and and this time things will be different.
we worked it out together. I am filing a discrepancy report, because
Let's get together after I 've done all I can to work this out on
work and figure this out the job. I think something else is
where we can be more com- bothering you, and I want you to talk
fortable." with out EAP counselor. "
MEMO TO: Mayor and City Council
C/ 2/
FROM: John K. Anderson, City Administrator
RE: Administration of Pay Plan During an Employee ' s
Probationary Period
DATE: October 25 , 1982
Introduction
City Council , at its October 19 , 1982 meeting, directed staff to
look for the resolution that established City policy for employee ' s
probationary period. Council ' s intent was to determine whether
or not the resolution addressed a probationary employee ' s eligibility
for an annual adjustment at the same time the adjustment was applied
to all non-probationary employees .
Findings
The City Clerk found the resolution in question, Resolution No. 1571
passed March 5 , 1980. The portion of the resolution addressing an
employee ' s probationary period is attached. Neither the resolution
or the blue Personnel Manual , containing all personnel policies
established by resolution, address the issue of a probationary
employee' s eligibility for an annual adjustment .
Since there was no clear policy statement staff checked past
practice. What we found was that employees hired with no pay
plan did not receive an annual adjustment during their probation-
ary period. Employees covered by union contracts that had estab-
lished pay plans (we could find one public works employee that
fit the correct circumstances ) received the annual increase. A
policeman who also fit the circumstances was on a pay plan under
which the bottom ( starting) step which he was initially on did
not get increased over a 3 year period therefore he did not get
an increase.
We then checked this with Linda Willemssen who formally handled
payroll . She confirmed the above findings when she said that the
City did not give annual wage adjustments to anyone on their
6-month probationary period, but that since the new pay plan was
adopted the City would give the annual adjustment during the
6-month probationary period.
Finally to do a little more research we contacted 11 metro area
cities . Six said they would give the annual increase, three said
they would not and two said it depended upon performance . We
also tried to survey several area firms , one would provide the
increase (St . Francis ) , one would not (Rahr) and the others said
they didn' t fit the example or circumstances .
Alternatives
Clarify the Personnel Policy by:
1 . Stating that employees are not eligible for the annual increase
if they are on their probationary period.
Administration of Pay Plan During an Employee ' s F
Probationary Period
Page Two
October 25 , 1982
2 . Stating that employees are eligible for the annual increase
during their probationary period.
Recommendation
Although there are examples to support either alternative 1 or 2 ,
I believe that the earlier public works case clearly indicates
that when a pay plan exists the employee has received the annual
increase. I recommend that we continue that policy and that it
also be applied to employees not on a pay plan. I make the second
recommendation because we are trying to standardize administration
of our personnel policies to better insure equal treatment . Further-
more , I believe that since our personnel policies clearly state
that vacation and sick leave can be earned and taken during an
employee ' s probationary period (Section 5 Subd. 6 page 4) that
withholding the annual adjustment would he inconsistent .
I would also like to invite any Councilmembers who wants an
explanation of how an employee goes through a pay plan to
contact me before Tuesday night , because I believe I can
illustrate how withholding the annual adjustment will only
increase Council and administrative work without really
achieving a meaningful financial or psychological impact on
an employee who has not fully proven themselves by making it
through the full six month probationary period.
Action Requested
Direct staff to draft an amendment to Resolution No. 1571
clarifying that probationary employees are eligible for an
annual increase .
JKA/jms
:)tthcli vi ,;j01)
r
All applicants for a position with the City of hakopee are re u11
to file an application on forms provided by the City . An a land
Y
giving false information or staking false or misl.eadin � tePentssaon
the application shall not be considered for the positionorwill be
subject to immediate dismissal with complete loss of benefits .
1 Section 5 . Probat•ionaryPeriod :
Subdivision 1 . I'ur �osc�
1.._ e - 'I•he probationary period is an
‘,) /'O int regr:,jpart of the selective process and shall be
/ utilized for observing the employee ' s work , for securing
.)1) the most effective nd iur,tntent of the emplo
position and for rejecting anyemployee 1 Yee the
does not s't'et the required wok standards .
Subdivision
performance
Suld f v i ; Duration
hr a_ - ! very original appointment___ _ _-and everypr ,motiurtl
appointment i s subject to a
prohat 1otlnry period of six months after appointment .
Subdivision 3 . �i�e rm i iln t t ail -- 'I he
may t r rnl i n,l t e a prc,l�rt t i c,l lrl ry employee City Council
I�rohnt ic>nnry period i f in t_hc� anytime during the
opinion the Working test t ',' �lclnii ni :.trator '
test indicates that the employee is
unable r ut i iii ni; to perform the duties of the position
satisfnctoriIy or that his habits nod dependability do
not merit continuance in the pc> i t i on . The employee so
terminated shall be notified in writing of the reasons
for the termination and shall not have the right to
appeal unless he is a veteran , in which case the procedure
prescribed in Mi.nnesotn Statutes Seci.on 197 .46 shall be
followed .
A permanent employee terminated during
robat
period from a position ( 9/which he has been epromotedonaorrY
transferred shall be reinstated to a position in the
class from which he was promoted or transferred unless
he is discharged from the City
service . If a permanent jempluvce promoted or transferred
to a position not in
the competitive service is terminated from that position ,
he shall he reinstated Co a position in the class from
which
h ch he came unless he is discharged as provided by the
s .
Subdiviion 'r . t:xtension Any employee ' s probationary
period nr;IV he extended for an additional six (6 ) months
if the Lity A nliIti :,tr:tt
I' requests clue t andthe City ( in<:i 1
J .
•
7----- ---"smumummimmmmwm.m."ImemmT777"
Subdivision Vii . Conp1 ct i on - An employee who h;ls completed
the period of probationary service and who has not
received within thirty (30) clays of completion of that
period , a written notice from the City Administrator
upon approval by the City Counci I that his services are
terminated or his probationary period extended in
accordance with Subdivision 4 , shall be considered to
have successfully completed the probationary period and
attained t}ie status of permanent employee .
Subdivision O . Vacation and Sick leave - During the
initial prohat ion;Iry period vacation leave and sick leave
sha I I be earned :Ind may he w:od . II employment
terminates prior to completion of the initial. probationary
period , no payment 1 or accrued vacation or sick leave shall
he a l I awed .
t t ion 6 .
Snitcl i i . i n I . m Ernpl n o!; c"
v( <,i t II . � ty :;ball be
con ). it , tl ;Icctlrti i ny� ( � , t Ill",cI1('(II l 0 (:.,t ;1bl i shed by the
Cl t. '. I I ;omtlo I I v 1`v r-esoi lit I t)il . /,11V w:l!,e; or salary
st; i ,)t '11 rr.munorat it1ii L)0 (TipIoyment , �
hilt ;h 1 I t not he considered as reimbursement tor official
Cr:1\ t I r other expon!;c's which may be allowed for the
conduct of of I ie i ,Il htlsines:, .
Subdivision '' Evaluation - Evaluations of each City
employee at least annually !;hall be used by the City
Administrator in recemmencline salaries and was;os to
the City Cotlnc i l .
Snhcl i v i s i on 3 . I'enrpora I y and Part Time Employees --
Whenever an employee works for a period less than the
reeul all v ( stabl i shed number of hours a day , days a
week , or weeks a month , the amount paid shall hear
the sant' relationship to the full -time rate for the
posi t ion as the t ime actually worked bears; to the time
reclui rt cl ' t;r Int I t irn serVic. r Temporary employee's
are 11t t tilt it le,l t til ('k I ('aVe , VacatLOil Icave , or
holidays tIi p;lv . Permanent part time employees are
ent i t 1 d to i cP leave ,, vacation leave and holidays with
')av e;t r :;ed 1 or the t i Ine actually worked .
Subdivision 4 . Overtime -- Employees le whom the state
fair l ;lht)I- standards nut applies shall ho compensated
for eve !t ! lime ra I es a t one and one--ha I f the re„alar rate
of pay . To the extend permitted by law , compensatory
Lime HI sha I I be taken as approved by the City
Admi ni sirator .
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MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator /44
RE: Pay Plan
DATE: October 27 , 1982
Introduction
City Council completed its discussions on the proposed 1983 Budget
at its October 5 , 1982 meeting. At that meeting it was decided
that the "Proposed Pay Plan" would not be implemented; however,
the City Administrator was given permission to present additional
information regarding secretaries . That information follows below.
Background
The current clerical/secretarial pay plan is attached. The plan
shows the actual placement of current personnel . Wien I arrived
as City Administrator this plan was being used informally, but
was not followed (administered) consistently. As a result , some
clerical/secretarial jobs were inappropriately classified either
for historical reasons or because the nature of their work changed
so that they were performing work comparable to that done by others ,
but were not reclassified and hence were paid less . In 1982 we
made a step in the right direction by making the plan official .
We did not correct existing problems , because an across the board
pay adjustment was decided upon and Council directed staff to
do an in depth pay plan analysis for Council consideration during
the 1983 budget process .
The pay plan analysis was completed by staff for the 1983 budget
and discussed, as mentioned above , and Council decided to drop
implementation which would leave in place the original classifi-
cation and pay inequities for a third year. While I fully
realize the current economic conditions put constraints on
Council ' s ability to make changes , it would be partical and
beneficial if we could resolve the clerical/secretarial inequities .
The plan below will solve the inequities at a cost of $1 ,368/year,
$912 for one employee and $456 for a second. Another two inequities
would be automatically removed during 1983 at the time of their
regular step increase , with the final inequity being corrected four
months into 1984. One of these latter three employees is less than
$24/month low and the other two who are currently high will be auto-
matically brought into line. Finally, as noted in the proposed pay
plan in footnote #9 one employee is working for reclassification during
1983 .
Alternatives
1 . Implement the proposed pay plan for clerical/secretarial employees
as proposed January 1 , 1983 .
2 . Do not implement the proposed pay plan.
3 . Other.
Pay Plan 7 - "'
October 27 , 1982
Page Two
Summary & Recommendation
City Council has worked to bring equity to the City ' s benefit
program completing ,that goal January 1 , 1982 . Council has also
managed to put both its Police and Public Works unions on
identical 4 step pay plans with the conversion of Public Works
from a 5 step plan to the current 4 step plan January 1 , 1982 .
These moves greatly improved internal and external equity for
the union employees and simplified administration of the pay-
roll , etc . by reducing the number of different pay plans/formulas .
Placing the clerical/secretarial on the same 4-step pay plan will
be another important step in Council ' s effort to get external
equity (comparable pay for comparable positions in neighboring
City governments ) and internal equity (comparable pay for com-
parably classified work) . In addition, this will replace a six
step plan that had higher top salaries , with a 4 step plan that
can be administered in the same manner as the two union 4 step
plans . The only employees remaining off the standardized 4 step
plan will be the three engineering technicians and all department
heads . For this reason I recommend alternative No. 1 .
Action Requested
Implement the proposed pay plan for clerical/secretarial employees
as proposed effective January 1 , 1983 .
JKA/ jms
11/20/81
l (/ CITY OF SHAKOPEE
1982 PAY
SCHEDULE
Clerical Ranges*
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Start 6, tilos 1 Yr 2 Yrs 3 Yrs 5 Yrs 10 Yrs
Range 1 674 709 743 780 820 861 905
Range 2 818 858 900 ( 1 )
(y4`' ) 9 9z 1041 1093
Range 3 872 ( 916) (961 ) ( 1009 ) 1059 1112 1167
Range 4 970 ( 1018 ) (1068 ) ( 11.22 ) ( 1177 ) 1236 1297
Job Classifications
Range 1
Public Works Clerk
Assessing Clerk
Range 2
Receptionist
Range 3
Police Clerk
Finance Clerk
Range 4
Police Admin. Assistant
Building Secretary
Engineering Secretary
Senior Accounting Clerk
-Note : This is the 1981 set of clerical pay ranges with each step
multiplied by 9%/,.
( 1 ) Bracketed numbers indicate where current employees are positioned
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TO: John Anderson
FROM: Lou VanHout
RE: Highway 101 watermain, trunk water charge oversizing
DATE: 11-10-82
Introduction:
The Highway 101 watermain project was initiated after the policy
of the Trunk Water Charge and policy of the oversizing payment were
established but with the administrative details still evolving.
Background:
This project has already had the Trunk Water Charge set, the over-
sizing payment by SPUC set, the assessment hearing completed and the assess-
ments levied. Due to the administrative details not being resolved, the
actual transfer of funds from the project to SPUC which is scheduled for
the onset of a project was not done at that time. Nor was the oversizing
payment by SPUC made at the completion of the project as the administrative
policy now calls for.
The Utility Commission has sent a bill for the Trunk Water Charge
in the amount of $44,965.45, and has approved payment for oversizing costs
in the amount of $32,342.34.
All the above figures are consistant with assessment roll adopted
for this project.
Recommendation:
That the payment of $44,965.45 be approved, and to be charged to
the Highway 101 watermain project #80-11.
Action Requested: -
Authorize payment to SPUC in the amount of $44,965.45 for. Trunk j
Water Charge from the 80-11 Hwy 101 Watermain Improvement.
4
MEMO TO: John K. Anderson, City Administrator
FROM: Gregg M. Voxland, Finance Director
RE: Resolution 2076
DATE: November 8, 1982
Introduction
Resolution 2076 is needed to take care of some "housekeeping" changes for
the 1982 Budget.
Background
1. In amending the 1982 Budget earlier this year, the total appropriation
for workcomp insurance was reduced. When the final amount and distribution
was known, we found that the reduction was too large. The difference was
concentrated in the Police division for ease of correction.
2. The revenue from Dutch Elm grants is from 1981 activity. It was received
too late to book into 1981.
3. The Capital Equipment Revolving Fund has $8,000 budgeted for a salt shed
and the General Fund shows it as a transfer in. However, the Street Divi-
sion only shows $4,000 for the expenditure instead of the $8,000 that it
should show.
Action Requested
Move Resolution 2076.
GMV:mmr
•
RESOLUTION NO . 2076
A RESOLUTION AMENDING THE 1982 BUDGET
WHEREAS , the Shakopee City Council did pass Resolution No .
1921 adopting the 1982 Budget , and
WHEREAS , circumstances make amending the Budget at this
time desirable ,
NOW THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOI'EE , MINNESOTA , that the following appropriations/
estimated revenues are amended as follows for the 1982 General
Fund Budget :
Revenue was amended
Dutch Elm Grant $ -0- $ 5 , 395
Miscellaneous 6,000 9,683
Appropriations
Police Workmen ' s Compensation Insurance 16 , 154 21 , 232
Street Capital (Salt Shed) 4 , 000 8 ,000
Adopted in session of the City Council of the City
of Shakopee , Minnesota , held this day of , 1982 .
Mayor of the City of Shakopee
ATTEST :
City Clerk
Approved as to from this
day of , 1982 .
City Attorney
110
/0C_
MEMO TO: John K. Anderson, City Administrator
FROM; Gregg M. Voxland, Finance Director
RE: Resolution No. 2078 & 2077
DATE: November 9, 1982
Introduction & Background
Resolutions 2077 and 2078 are needed to split assessments pursuant to the
subdivision of land for plats Nor-Dean First and Second. Both plats were
previously approved.
Action Requested
Move Resolutions.
GMV:mmr
l• 0
RESOLUTION NO. 2077
A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT
OF THE SUBDIVISION OF LAND
NOR DEAN 1ST ADDITION
WHEREAS, on September 28, 1976, Resolution No. 968 adopted by the City
Council levied assessments against properties benefitted by the construction of
the 1974-1 CR-17 storm sewer improvement, and
WHEREAS, a tract of land benefitted by the said improvements known as
parcel no. 27-034021-0 has been subdivided, and
WHEREAS, it is the desire of the City Council to apportion the install-
ments remaining unpaid against said tract among the current parcels within the
tract, and
WHEREAS, the property owner rc Involved terve been not I I ied of IIIIN ltropotuetl
;',.1 Ion .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE:
1 . That the 1982 payable remaining balance of assessments to parcel 27-034021-0
is $144. 12 and is hereby split as follows:
Assessment
Code Parcel No. Name/Address Legal Description Amount
39 (74-1A) 27-108001-0 Nor-Dean Enterprises Lot 1, Block 1 $ 69.88
C/0 John 0. Nordaune Nor-Dean 1st Add.
1522 E. 10th Ave.
39 (74-1A) 27-108002-0 Nor-Dean Enterprises Lot 2, Block 1 74.24
C/O Randall M. Lund Nor-Dean 1st Add.
1528 E. 10th Ave.
2. That all other parts of Resolution No. 968 shall continue in effect.
Adopted in session of the City Council of Shakopee, Minnesota
hold 1ItI0 day of , 198.).
Mayor of the City of Shakopee
ATTEST:
City Clerk i--------- - —
T
•
/ 0 tai
RESOLUTION NO. 2078
A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT
OF THE SUBDIVISION OF LAND
NOR-DEAN 2ND ADDITION
WHEREAS, on September 28, 1976, Resolution No. 968 adopted by the City
Council levied assessments against properties benefitted by the construction
of the 1974-1 CR-17 storm sewer improvement, and
WHEREAS, on March 30, 1976, Resolution No. 906 adopted by the City Council
levied assessment against properties benefitted by the construction of the 1975-1
improvement Project, and
WHEREAS, a tract of land benefitted by the said improvements known as parcel
no. 27-034007-0 has been subdivided, and
WHEREAS, it is the desire of the City Council to apportion the installments
remaining unpaid against said tract among the current parcels within the tract, and
WHEREAS, the property owners involved have been notified of this proposed
action .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE:
1 . That the 1982 payable remaining balance oi assessments to parcel 27-034007-0
is $133.31 for the 1974-1 County Road 17 storm sewer and $493.25 for the 1975-1
Improvement Project and is hereby split as follows:
Assessment
Code Parcel No. Name/Address Legal Description Amount
39 (74-1A) 27-109001-0 Nor-Dean Enterprises Lot 1 , Block 1 $ 64.89
C/O Gerald A. Theis Nor-Dean 2nd Addn.
1064 S. Sibley
39 (74-1A) 27-109002-0 Nor-Dean Enterprises Lot 2, Block 1 68.42
14095 Quebec Ave. So. Nor-Dean 2nd Addn.
Savage, Mn. 55378
40 (75-1) 27-109001-0 Nor-Dean Enterprises Lot 1 Block 1 33.56
C/0 Gerald A. Theis
1064 S. Sibley
40 (75-1) 27-109002-0 Nor-Dean Enterprises Lot 2, Block 1 459.69
14095 Quebec Ave. So. Nor-Dean 2nd Addn.
iv.it•,' , Mu . Y)3/8
2. That all other parts of Resolution No. 968 shall continue in effect.
3. That all other parts of Resolution No. 906 shall Continue in effect .
Adopted in session of the City Council of Shakopee, Minnesota
held this day 0f , 1982.
16 �
MEMO TO: Gregg Voxland
Finance Director
FROM: Steve Hurley
Engineering Technician
RE: Assessment Splits -
Nor Dean 1st Addition
Nor Dean 2nd Addition
DATE : October 27, 1982
Pursuant to City records, the remaining assessment balances to parcels
27-034021-0 and 27-034007-0, are as follows:
Code 39 Code 40
27 034021 0 $144. 12 0
27- 034007-0 $133. 31 $493. 25
Parcel 27- 034021 0 was split in two and became Nor Dean 1st Addition. Parcel
27-034007-0 was split to become Nor Dean 2nd Addition.
Code 39
74-1A, County Road 17
Parcel 27--034021--0 was assessed for storm sewer in the amount of $360. 36:
$239. 71 Trunk
120.65 Lateral
$360. 36 Total Assessment for Storm Sewer
Original area assessed was 11,687. 5 square feet.
Nor Dean 1st Addition current areas are:
Lot 1 Block 1 5,666. 93 square feet
Lot 2 Block 2 6,020. 55 square feet
Total 11,687.48 square feet
Original Trunk Assessment
Total Storm Sewer Assessment x current balance = Current trunk storm assessment
$239. 71 x $144. 12 _ $95.87
$360. 36
Assessment Splits October 27, 1982
Nor Dean Subdivisions Page -2-
Original Lateral Assessment x Current Balance = Current Lateral Storm Assessment
Total Storm Sewer Assessment
$120.65 x $144. 12 _ $48. 25
$360. 36
Lot 1, Block 1 Square Feet x Current Trunk Storm Assessment = Trunk Storm
Total Square Feet
Assessment to
Lot 1, Block 1
5,666.93
11 ,687. 48x $95.87 - $46.48 (Lot 1, Block 1, Trunk
Storm Nor Dean 1st Addition)
Current Trunk Storm Assessment - Lot 1, Block 1 Trunk Storm = Lot 2, Block 1
Trunk Storm
$95.87 - $46.48 =_ $49. 39 (Lot 2, Block 1 Trunk Storm
Nor Dean 1st Addition)
Lot 1 , Block 1, Sq. Ft. x Current Lateral Storm Assessment = Lateral Storm
Total Square Feet Assessment to Lot 1,
BLock 1
5,666. 93 x $48. 25 = $23.40 (Lot 1, Block 1,
11,687. 48 Lateral Storm Nor Dean
1st Addition)
Current Lateral Storm Assessment - Lot 1, Block 1 Lateral Storm - Lot 2, Block 1
Lateral Storm
$48. 25 - $23.40 _ $24.85 (Lot 2, Block 1, Lateral
Storm Nor Dean 1st Addition)
Parcel 27-034007-0 was assessed for curb and gutter in the amount of $333. 29.
The assessed footage was 224. 59 feet along County Road 17. The parcel was
split in two to become Nor Dean 2nd Addition. The original footage was divided
as follows:
Lot 1 Block 1 109. 32
Lot 2, Block 1 115. 27
224. 59 feet
Lot 1, Block 1 Front Feet x Total Assessment Balance = Lot 1, Block 1 Assessment
Total Front Feet for Curb & Gutter
Nor Dean 2nd Addition
109. 32 x $133. 31 = $64.89 (Lot 1, Block 1, assessment
224. 59 for curb and gutter Nor Dean
2nd Addition)
Assessment Splits October 27, 1982
Nor Dean Subdivisions Page -3-
Total Assessment Balance - L 1, Blk. 1, Assessment = L 2, Blk. 1 Assessment for
Curb and Gutter Nor Dean 2nd Addition.
$133. 31 -- $64. 89 _ $68.42
Lot' 2, Block 1, Assessment for curb
and gutter Nor Dean 2nd Addition
Code 40
75- 1 Improvement Project
Parcel 27-034007--0 was assessed for storm sewer, bituminous and curb and gutter
in the total amount of $1, 233. 17.
23, 370. 5 Sct. Ft. Storm Sewer Assess. $ 144.03
76. 42 F. F. Bit. & Curb/gutter 1,089. 14
Total $1 , 23 I. 17
Original Storm Assessment x current balance = current storm assessment
Total Assessment
$ 144. 03 x $493.25 = $57.61 current storm assessment balance
$1, 233. 17
Current assessment balance - current storm assessment balance = current balance
for Bituminous and curb and gutter.
$493. 25 - $57.61 =- $435.64 current balance for bituminous and
curb and gutter
Nor Dean 2nd Addition current areas are:
Lot 1 Block 1 13,612. 39
Lot 2, Block 1 9, 758. 11
23, 370. 50 Sq. Ft.
L 1, BIk. 1, Sq. Ft_ x current storm assessment balance - current storm
Total Sq. Ft. assessment to L 1,
BIk. 1, Nor Dean 2nd
Addition
13,612. 39 x $57.61 =_ $33. 56 current storm assessment
23, 370. 5 L 1, BIk. 1, Nor Dean 2nd Addition
Current storm assessment balance - L 1, BIk. 1, storm assessment = L2, BIk. 1
Storm Assessment
$57.61 - $33. 56 $24.05 Current storm assessment L 2, BIk. 1,
Nor Dean 2nd Addition
� 0 Ci
Assessment Splits October 27, 1982
Nor Dean Subdivisions Page -4-
Front footage for bituminous and curb and gutter is on 11th Avenue and
consequently, the assessment belongs entirely to Lot 2, Block 1, Nor Dean 2nd
Addition.
$435.64 current balance for Bituminous,
curb and gutter Lot 2, Block 1,
Nor Dean 2nd Addition
SUMMARY
Nor Dean 1st Addition
Storm Trunk Storm Lateral Total
Code 39 ---___-_ -- -- --------- --.
Lot 1, Block 1 $ 46.48 $ 23.40 $ 69. 88
Lot 2, Block 1 49. 39 24.85 74. 24
Total $ 95. 87 $ 48.25 $144. 12
Nor Dean 2nd Addition
Curb S Gutter Total
Code 39 _- --- �-
- - __
Lot 1, Block 1 $ 64.89 $ 64.89
Lot 2, Block 1 68.42 68.42
Total $133. 31 $133. 31
Storm Sewer Bituminous, Curb S Gutter Total
Code 4u
Lot 1, Block 1 $ 33. 56 $ -0- $ 33. 56
Lot 2, Block 1 24. 05 435.64 459.69
Total $ 57.61 $435.64 $493. 25
Total (Nor Dean 2nd Addition)
Code 39 Code 40 Total
Lot 1, Block 1 $ 64.89 $ 33. 56 $ 98. 45
Lot 2, Block 1 68.42 459. 69 528. 11
Total $133. 31 $493. 25 $626. 56
SH/jvm
/ ° d
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Abatement of Leland Scheller Sanitary Sewer Assessment
DATE: November 9 , 1982
Introduction
On November 2nd the City Council moved to abate the sanitary sewer
assessment of Leland Scheller for Bluff Avenue .
The attached resolution formally abates the assessment and provides
that the amount shall be paid out of the sewer fund.
Action Requested
Offer Resolution No. 2079 , A Resolution Abating An Assessment
Against a Certain Parcel for the 1981-2 Bluff Avenue Utility
Improvement , and move its adoption.
JSC/jms
RESOLUTION NO. 2079
A RESOLUTION ABATING AN ASSESSMENT AGAINST A CERTAIN
PARCEL FOR THE 1981 -2 BLUFF AVENUE UTILITY IMPROVEMENT
WHEREAS , the Shakopee City Council did adopt Resolution No. 2064
levying special assessments for the Bluff Avenue Improvements 81-2 ;
and
WHEREAS , it was subsequently learned that there is a service
line connection for Lot 2 , Block 17 East Shakopee flat to the sani-
tary sewer interceptor and that said parcel is not benefitted by
the Bluff Avenue sanitary sewer improvement , and
WHEREAS , the Council did determine on November 2 , 1982 to abate
the sanitary sewer special assessment against Lot 2 , Block 17 , E. S. P.
NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE , MINNESOTA that the sanitary sewer assessment in the
amount of $1 , 237 . 56 against parcel number 27-004-111 -1 ( Lot 4 ,
Block 17 , E. S . I'. ) is hereby abated .
BE IT FURTHER RESOLVED that the $1 ,237 . 56 shall he paid out of
the Sewer Fund.
Adopted in session of the City Council of the
City of Shakopee , Minnesota,-Yield this day of ,
1981) .
Mayor or tie tity of Shakopee
ATTEST.
City Clerk
Approved as to form this
day of , 33$2.
City Attorney— -- —
•
/L),V
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Fee Schedule for 1983
DATE: November 10 , 1982
Introduction
Pursuant to City policy all fees are adopted under one fee resolution
which is amended beginning with a new year where appropriate.
Background
The attached resolution adopts a new fee schedule beginning January
1 , 1983. Some fees have been increased as follows :
Page 1 and 2 :
Beer and liquor fees have been increased 8%, pursuant to the 1983
budget . The beer fees have been rounded to the nearest dollar and
the liquor fees rounded to the nearest ten dollars . The City
Attorney has advised in the past that having separate bar and
restaurant fees is discriminatary. Staff recommends one fee for
an on sale liquor license based on customer used floor area. We
only have two bars which do not have a Sunday (restaurant require-
ment) license. The resolution as drafted reflects this recommenda-
tion.
Page 2 :
Peddlers fees have been increased considerably. Because peddlers
do not pay property taxes , and compete with merchants who do, the
Shakopee Chamber of Commerce requested that we increase the fees .
In addition the fees have not been increased in over five years
and should be increased to cover administrative costs .
Current Fees Proposed Fees
Daily $ 5.00 Weekly $ 25.00
Weekly 10.00 Six Months 100.00
Six Months 20.00 Annual 150.00
Annual 25 .00
Single Truck Load 5 .00
We are proposing to eliminate the daily and single truck load fees .
Page 2 :
Tobacco - recent legislation has lifted the $12 .00 maximum fee
cities could charge. Staff recommends increasing the fee to $15 .00
this year and to $20.00 next year.
Page 9 :
Gargabe rates have been increased to reflect the increase in the
contract with G & H Sanitation for 1983 plus administrative costs .
Fee Schedule for 1983 6
Page Two
November 10, 1982
Page 10 :
Sewer service charges have been increased by 3% pursuant to the 1983
budget ; plus a charge for unmetered residential water accounts on
new accounts is set at $9.00 per month. This is to become effective
for the April 1 , 1983 billing.
Page 13 :
Equipment rental for state snow removal has been increased from
$33 .00/hour to $35.00/hour and $36 . 50/hour; barricades with
flashers from $3 . 00 to $5.00/day and without flashers from $1 . 50
to $3 .00/day.
Page 13 :
Renewal of conditional use permit fee increased from $10.00 to
same fee as if a new application because the same amount of work
is required as if a new application. Not many conditional use
permits have a renewal clause , more often they have a reviewal
clause which requires no fee.
Page 14 :
Department fees are increased 5%, which is equal to proposed salary
increases , and rounded off to the nearest dollar.
Recommendation
If Council concurs with staff recommendation as outlined , the attached
resolution is in order for adoption.
If Council does not concur with recommendations as outlined, amendment
to the resolution should be made prior to adoption.
Action Requested
Offer Resolution No. 2082 , A Resolution Setting Fees for City Licenses ,
Permits , Services and Documents , and move its adoption.
JSC/jms
•
RESOLUTION NO. 2082
A RESOLUTION SETTING FEES FOR CITY LICENSES,
PERMITS , SERVICES AND DOCUMENTS
BE IT RESOLVED, by the City Council of the City of Shakopee,
Minnesota , that the attached Fee Schedule , dated January 1 , 1983 ,
is hereby approved and adopted by reference in its entirety as
though repeated verbatim herein.
BE IT FURTHER RESOLVED, that the attached Fee Schedule shall
become effective on January 1 , 1983 , unless indicated otherwise
therein, and Resolution No. 1943 shall be repealed effective
January 1 , 1983 .
Adopted in session of the City Council of the
City of Shakopee , Minnesota H Td this day of
1982 .
_ 1
Mayor of the qty of Shakopee
ATTEST:
City Clerk
1
Approved as to form this 1
day of
City Attorney
•
TABLE OF CONTENTS
Page
CITY CLERK
Movies and Theaters 1
Scavengers 1
Gambling Devices including Raffles 1
License for the sale and set-up of Liquor 1
Peddlers 2
Taxicabs & Drivers 2
Tabasco 2
Shows , Non-Transient Theme Parks, Amusement
Parks, etc 2
Billiards, Pool & other Game Tables 2
Massage Parlors , Saunas, Steam Baths,
Heat-Bathing Rooms 3
Masseur and Masseuse Registration Fee 3
Rental of Pry L ftic 1 en Rodeo Arena 3
BUILDING INSPECTOR/ELECTRICAL INSPECTOR
Electrical Inspection 3-5
Plumbing Permits 5-7
Fire Protection Equipment 7
Well and Individual Sewage Disposal Permits 7
Heating, Air Conditioning, Refrigeration,
and Ventilation Permits 7-8
Tank and Piping Permits 8
Sewer and Water Opening Permit Fees 8
Water Heaters - New 8
Gas Piping Permits 8-9
Commercial 9
Agricultural and Non-Agricultural Storage
Form (Report) 9
FINANCE
Industrial Revenue Bond Fees 9
Garbage Rates 9
Sewer Service Charges 10
Standard Service Availability Charge
(SAC ) units for various commercial , public ,
and institutional facilities 10-11
Residential SAC Charge 12
Office Charges 12
POLICE
Accident Report Copies 12
Towing and impounding of Vehicles 12
1)og Licenses, Impounding Fees, etc 12
•
Page
PUBLIC WORKS
Equipment Rental 13
PLANNING
Application for Conditional Use Permit 13
Application for. Variances 13
Application for Plats, Divisions 13-14
Application for Rezoning 14
Application for Planned Unit Development 14
Application for Fill and Mining Permit 1.4
Application for Sign Permits 14
Copy of Official Maps 14
Developers Package 14
Comprehensive Plan 14
ENGINEERING
Department Fees (employees) 14-15
Project Plans and Specifications 15
Permit Review 15
Plan, Plat and Report Review 15
OTHER
Application fee for variance from or amendment to
the cable franchise ordinance 15
Res. No. 2082
•
FEE SCf(LDULh Adopted.
Shakopee , Minnesota
January 1 , 1982
Fees are listed by department and are to be updated annually.
CITY CLERK/Misc . Business Licenses
Movies & Theaters (Authorized by City Code 6. 42) Fees
1 . Annual fee for showing 16 mm films $ 25.00
2 . Annual fee for showing 35 mm films ( or larger) 100.00
3 . Annual fee for conducting theatrical play( s ) 25.00
Scavengers 1 I)rrnip i ng or discharge of waste
(Authorized by City Code 6. 43)
1 . From :Scnlrces within the City of Shakopee
( measured to nearest 100 gal l ons) I .00/ 100
Fra I.
From source:, outside the City of Shakopee
(measured to nearest LOU gallons) 4.50/100 gal .
No permit nor fee shall be required for pumping and
cleaning cesspools and/or septic tanks.
Gambling Devices Including Raffles
(Authorized by Ord. No. 9)
1 . Annual fee for gambling devices including raffles 100.00
2 . Annual fee for a separate raffle license 2 .00
3. Annual fee for a bingo license ( if less than
five times per year there is no fee) 100.00
License for the Sale of Beer, Liquor, Wine, Set-up
License , Liquor License, Club License and Temporary
Beer License (Authorized by City Code 5 .06)
1 . Annual fee for On Sale Beer License 297 .00
2 . Annual fee for Off Sale Beer License 95.00
3 . Temporary leer license 12 .00
.1 . Annual fee for Set Up License - 95.00
, . Annual fee for On Sale Wine License I /2 of On Sale Liquor Lic .
or $2 ,000 - whichever is less
6. Annual fee for On Sale Club License 238.00
7 . Annual fee for Sunday Liquor License 200.00
8 . Annual fe , for O I l Sale Liquor License 150.00
9 . Application & Investigation fee for Off
Sal e or On Sale Liquor License :
a) I I' investigation within MN 59 .00
b ). if investigation outside MN 356 .00
Fees
10. Annual lee ror On :;ale Liquor License :
Customer Used Floor Area
Under 1 , 000 $3 , 210
1 ,000 - 1 ,999 3 ,800
2 ,0(>0 2 ,999 4 ,400
J ,(!(>() - 3 ,999 4 ,990
'1 ,(H O - 4 ,999 5 , 580
5 , 000 - 5 ,999 6 , 180
0 , O(00 - 6 ,999 6 , 770
'/ ,OO(r - 7 ,999 7 , 370
8 ,000 - 8 ,999 7 ,960
9 ,000 - 9 ,999 8 , 550
Over 10, 000 9 , 150
Other Business Regulations and Licenses
(City Code - Chapter 6 - all applicants require a
$5 .00 application fee )
Peddlers (Authorized by City Code 6 . I )
1 . Weekly License Fee 25.00
2 . Annual License Fee 150 .00
3 . :;.ix Month i, icerr. e Fee 100.00
Taxicabs and Drivers ( Authorized by City Code 6. 22)
I . Annual fee per vehicle 25.00
Tobacco (Authorized by City Code 6. 23)
I . Annual fee for Tobacco License 15 .00
Mows, Non-Transient, Theme Parks, Amusement Parks, etc .
(Authorized by City Code 6. 21 )
1 . Annual license fee equaling the number of rides
X $45 .00 45.00/ride
2 . Show without rides 75.00
3. Non-Transient Theme Parks As per agree-
ment
Billiards , Pool and Other Garvie Tables (Authorized by
City Code 6 . 31 )
1 . Annual license fee for the first table 100.00
:+:'...�i.( &..' k A[;kk�5'^. _::1 :t ttia Ori Y'�'r�h4.k�R1 fiTTY I r`�R 111, 11±2 it+.
��yy zz���uy. Q � C3�,'+
•
1
•
Fees
2. Each additional table 50.00
Massage Parlors, Saunas, Stearn Baths, Heat-Bathing
Rooms (Authorized by City Code 6. 10)
i . Annual Li ('erase fee 2000.00
2. Initial license requires one time investigation
fee 500.00
Masseur and Masseuse Registration Fee (Authorized by
City Code 6. 41 )
I . Annual registration fee 100.00
Rental of Pat Thielen Rodeo Arena (Authorized by
Res. No. 1910) •
Rental of arena for a period not to exceed seven
consecutive days:
a. Non-profit organizations wi thin corporate
limits of City of Shakopee 0.00
b . Other• non-profit organizations $200.00 or 15% of gross
ticket sales, whichever
is greater
c . Profit making organizations $200.00 or 15% of gross
ticket sales, whichever
is greater
BUILDING INSPECTOR/ELECTRICAL INSPECTOR
Electrical. Inspection (Authorized by City Code 4.05)
I . Payment of Fees : are due and payable to the City of Shakopee
at or before commencement of the installation and shall be
forwarded to the City of Shakopee . An additional. $ . 50 State
Surcharge must accompany each permit .
2 . Signs : shall be computed in accordance with State
Schedule with a minimum fee of 8 .00
3 . Swimming pool . 24 .00 Minimum
4 . Minimum fee for each separate inspection of an
installation , replacement , alteration or repair
limited to one inspection only . 8 .00
5 . Services , change of services , temporary services ,
additions , alterations or repairs on either
primary or secondary services shall be computed
separately .
a . 0 to and including 60 ampere capacity 6 .00
b. 60 to 100 ampere capacity 7 . 50
•
Fees • •
c . 101 to and including 200 ampere capacity or
fraction thereof 10.00
d . For each additional 100 ampere or fraction
thereof 4.00
6 . Circuit , installation of , additions , alterations
or repairs of each circuit or sub-feeder shall
be computed separately including circuits fed
from sub-feeders and including the equipment
served . Circuits of 25() volts or less .
a . 0 to and including; 30 ampere capacity 2 .00
b. 31 to and including 100 ampere capacity 4 .00
c . For each additional 100 ampere capacity or
fraction thereof 3 .00
The maximum fee on a single family dwelling or
farmstead which is limited to 100 ampere capacity
and limited to two inspections shall be 30.00
The maximum fee on a single family dwelling or
farmstead which is limited to a 200 ampere capacity
and limited to three (3) inspections shall be 45 .00
Additional inspections shall be at the minimum
fee as per section 6G . The maximum fee on an
apartment building shall not exceed 20.00/dwelling
unit for the first 20 units and
per dwelling unit for the balance 15 .00
A 2 unit dwelling (duplex) maximum fee per
unit as per single family dwelling.
For circuits over 250 volts double the fee for 250 volts or less .
6A. In addition to the above fees ; a charge of $1 .00 will be made
for each street lighting standard .
B . A charge of $2 .00 will be made for each traffic signal head .
C . In addition to the above fees , all transformers and generators
for light , heat and power shall be computed separately at
$3 .00 per unit plus 10¢ per KVA up to and including 100 KVA,
101 KVA and over at 5¢ per. KVA€ The maximum fee for any
transformer or generator in this category is $20.00
D . In addition to the above fees , all transformers for signs
and outline lighting shall be computed at $2 .00 for the
first 500 VA or fraction thereof per unit , plus 20¢ for
each additional 100 VA or fraction thereof .
E . In addition to the above fees , (unless included in the maximum
fee filed by the initial installer) , remote controls , signal
circuits and circuits of less than 50 volts shall be computed
at $2 .00 per each ten openings or devices or each system plus
$ . 50 for each additional ten or fraction thereof .
•
F. For the review of plans and specifications of proposed installa-
tions , there shall be a minimum fee of $100.00 up to and includ-
ing $30,000 to be paid by persons or firms requesting the review.
G . When reinspection is necessary to determine whether unsafe
conditions have been corrected and such conditions are not
the subject of an appeal pending behire sire the Board or any
court , a reinspection fee of not to exceed the original
unit fee , or $8,00 whichever is less , may be assessed in
writing by the• Inspector.
H . For inspection not covered herein , or for requested special
inspections or services , the fees shall be $25.00 per man
hour , including travel time plus 28¢ per mile traveled,
plus the reasonable cost of equipment or material consumed.
This section is also applicable to inspection of empty con-
duits and such other jobs as determined by the Inspector.
7 . For inspections of transient projects including but not
limited to Carnivals and Circuses , the inspection fee shall
be computed as follows :
a . Power supply units - according to section 6C .
A like fee will be required on power supply units at
each engagement during the season , except that a fee
of $15 .00 per hour will be charged for additional time
time spent by the Inspector if the power supply is not
ready for inspection as required by law.
b. Rides , Devices or Concessions - shall be inspected at
their first appearance of the season and the inspection
fee shall be $10.00 per unit .
Plumbing Permits (Authorized by City Code 4.05) Fees
1 . Alterations and Repairs - Minimum Fee 12 .00
+ S0¢ State Surcharge Tax
2 . New Construction
Residential - Minimum Fee 36.00
+ 50¢ State Surcharge Tax
Commercial - Minimum Fee 60.00
+ S0¢ State Surcharge Tax
3 . Residential Plumbing Permit Fees
All fixtures listed below will be figured at 6 .00/each
Water Closet Water Softener
Lavatory (Basin) Bathtub
Floor Drain Laundry Tray
Sink Shower Stall
Disposal Dishwasher
Water Heater (Gas or Electric) Clothes Washer - Standpipe
Permit fees for rough-ins for future bathrooms will
be $5 .00 per fixture .
-6-
Fees • :
4. Replacements Only
Water Heater - Gas 12 .00
Water Softeners - New or replacement in other than
homes under construction ( installer must be licensed
by the State Board of Health 12 .00
5. Commercial Plumbing Permit Fees
Water Closet , Lavatory (Basin) , Urinal ,
Individual Shower 6.00
Shower - Gang Type - Per Head 4.80
Drinking Fountain 6.00
Dental Unit 12.00
Sink - Service or Mop 6.00
Flat rim, bar, counter, laboratory 8. 50
Pot or Skullery 8. 50
Clothes Washer - First five units or less 18.00
Each Additional Unit 3.60
Floor Drain - 2 inch 6 .00
3 and 4 inch 7 . 50
Catch Basin 9 .00
Sewage Ejector 12 .00
Sumps and Receiving tanks 12 .00
Water Softeners 18.00
Water Heater - Gas - Replacement only 24.00
Building Permit Fees (Authorized by City Code 4.05)
Building Value Fee
$1 .00 to 500.00 $10.00
501 .00 to 2 ,000.00 $10.00 for the first 500.00 plus
1 . 50 for each additional 100.00
or fraction thereof, including
2 ,000.00
2 ,001 .00 to 25 ,000.00 $32 . 50 for the first 2 ,000.00 plus
6.00 for each additional 1 ,000.00
or fraction thereof, to and includ-
ing 25,000.00
25 ,001 .00 to 50,000.00 $170. 50 for the first 25,000.00 plus
4. 50 for each additional 1 ,000.00
or fraction thereof , to and includ-
ing 50,000.00
50 ,001 .00 to 100,000.00 $283.00 for the first 50,000.00
plus 3.00 for each additional
1 ,000.00 or fraction thereof , to
and including 100,000.00
100,001 .00 and up $433.00 for the first 100,000.00
plus 2 . 50 for each additional
1 ,000.00 or fraction thereof.
•
•
State Surcharge : (These fees forwarded to the State Treasurer)
Less than $1 ,000 50¢
$1 ,000 but less than
$999 ,999 . 99 Times .0005
$1 ,000,000 but less than
$9 ,999 ,999 .99 $1 ,000
$10,000,000 but less than
$19 , 999 ,999 . 99 $1 , 500
$20,000,000 & Over $2 ,000
Fire Protection Equipment hereby set as follows :
Stand pipes and hose cabinets shall be computed at 1% of the contract
plus 50¢ State Surcharge Tax .
Sprinkler Systems shall be computed at $5 .00 for the first 10 heads
and $2 .00 for each additional 10 heads or part thereof plus State
Surcharge Tax .
Well and Individual Sewage Disposal Permits hereby set as follows :
Fees
Residential : Well 5. 50
Commercial : Well 5.50
Residential : Sewage Disposal 37. 50
Commercial : Sewage Disposal 37.50
Heating, Air Conditioning, Refrigeration, and Ventilation Permits
hereby set as follows :
Minimum Fee 9.00
+S0¢ State Surcharge Tax
Single Family Residence 24.00
+ 50¢ State Surcharge Tax
Central Air Conditioning (at the time of 6 .00
construction) 4500 State Surcharge Tax
Refrigerant Systems Permit Fees
3 horsepower or less 9 .00
over 3 to 15 horsepower 12 .00
over 15 to 50 horsepower 30.00
excess of 50 horsepower 60.00
Alterations and repairs Minimum Fee
Commercial fee shall be computed at 1 . 25% of the contract
plus State Surcharge Tax.
-u-
Permits
V-Permits shall cover only single installations .
Multiple furnaces , boilers , etc . shall be considered separate
installations .
Tank & Piping Permits hereby set as follows :
Underground fuel storage tanks and piping permit fee to be 1 .257
of contract plus State Surcharge Tax.
Sewer & Water Opening Permit Fees hereby set as follows :
Fees
Water Opening 12 .00
Sewer Opening 12 .00
Water Heaters - New (including Pool Heaters) hereby set as follows :
For inputs not exceeding 100,000 BTU 9 .00
100,001 to 200,000 BTU 12 .00
200,001 to 300,000 BTU 14. 50
300,001 to 500,000 BTU 15 .00
500,001 to 700,000 BTU 36 .00
700,001 to 1 ,000,000 BTU 48 .00
Any fixture not listed above 6 .00
Rain water Leaders - all stacks 10 stories or less 12 .00
- all stacks over 10 stories 18.00
Area Roof Drains (each) 7 . 50
Lawn Sprinkler Systems - Residential 18 .00
Lawn Sprinkler Systems - Commercial (This fee includes
water connection from building piping to yard side
of siphon breaker) 30.00
Commercial plumbing permits to be figured by the above
fixture schedule but at the time the permit is to be
issued , the permitee will certify the contract price
and the fee will be based on the above method or 1 .25%
of the contract price , whichever is greater.
Gas Piping Permits hereby set as follows :
Minimum Fee 3 .60
+50¢ State Surcharge Tax
Residential - Each fixture or appliance 2 . 50
+50¢ State Surcharge Tax
Alterations and Repairs - Minimum Fee
•
Where the gas piping is divided between two contractors
such as the Heating Contractor installing the gas line
to the furnace and the Plumbing Contractor doing the
balance of the gas piping, each Contractor shall take
out a permit .
Commercial
Fees
For installation of piping up to and including
two (2) inches in size , providing not over
three (3) openings 11 .00
and for each additional opening 3.00
For installation of piping exceeding two (2)
inches in size , providing not over three (3)
openings 14. 50
and for each additional opening 4.00
Enameling ovens , retorts and similar gas burning
devices : Fees to be determined as for commercial
water heaters .
Steam Generators for process use (pressing , dry
cleaning , etc . ) : Fees to be determined as per
heating code .
Agricultural and Non-Agricultural Storage Form .(Report)
Annual report processing 10.00
FINANCE- hereby set as follows :
Industrial Revenue Bond Fees
1 . Fee for the first $1 ,000,000 1000.00
2 . Fee for each additional dollar over $1 ,000,000 X . 57
3 . Legal expenses as billed
Garbage Rates (Authorized by City Code 3 .02)
1 . Urban Residence 4. 94/month
2 . Senior Citizen in urban residence 3 . 24/month
3 . Commercial and non-urban rates not set by the City
-1V- - "
Fees
Sewer Service Charges (Authorized by City Code 3.02 )
(Effective on the 4/1/83 billing)
1 . Quarterly service charge 9. 25
2 . For every 1 ,000 gallons or part thereof
of metered flow' or water usage 1. 17
3. For annalized flow in excess of one million
gallons a service charge per million gallons
or part thereof of metered flow or water usage 49 .00/mil . gal .
4. Charge for unmetered residential water accounts
or new accouts 9 . 00/month
Standard Service Availability Charge _SAC) Units for Various
Commercial , Public , and Institutional Facilities-TMaridated by
MWCC) (These fees forwarded to MWCC)
Type of Facility Parameter SAC Units
Arenas 110 seats 1
Automobile Service 2 service bays l
Ballroom
Facility without liquor service 825 sq . ft . 1
Facility with liquor service 590 sq. ft . 1
Banquet Room
Food catered 2060 sq. ft . t
Food catering with dishwashing 1180 sq . ft . 1
Food preparation and dishwashing 825 sq. ft . 1
Food preparation , dishwashing with 590 sq. ft . 1
liquor
Barber Shop 4 chairs 1
Beauty Salon 4 stations 1
Boarding House 5 beds 1
Bowling Alleys 3 alleys . 1
Car Wash (Self-Service) 1 stall 3
Car Wash (Service Station) 6
Car Wash
(Requires specification on equipment
flow rate and cycle time)
Churches 275 seals 1
Cocktail Lounge 23 seats 1 `
Fast Service Restaurant 22 seats 1
(minimal dishwashing)
Example : Pizza Parlor , McDonald ' s , etc .
-11-
Type of Facility Parameter SAC Units
General Office Building 2400 sq. ft ,
floor space 1
Handball and Racquet Courts 1 court 2
Hospitals 1 bed 1
Laundromats
(requires water volume for cycle
time , 8 cycles per day)
Motels and Hotels (assume 2 persons/
room) 2 rooms 1
Nursing Home 3 beds 1
Restaurant (Drive-in) 9 parking spaces 1
Restaurant (18-24 hours service) 6 seats 1
Restaurant (12-18 hours service) 8 each 1
Restaurant ( 12 hours service) 12 seats 1
Restaurant (with cocktail lounge) 10 seats 1
Retail Stores 3000 sq. ft .
floor space 1
Rooming Houses 7 beds 1
Schools (Sunday) 55 students 1
Schools (Elementary ) 18 students 1
Schools (Secondary) 14 students 1
Service Station (gas pumping only) 1
Service Station (with service center) 2
Service Station (with service center
and car. wash) 8
Swimming Pools 900 sq . ft .
pool area 1
Tennis Courts 1 court 2
Theater 64 seats 1
Theater (drive-in) 55 parking spaces 1
Warehouses 14 employees 1
Speculative Warehouse 10,000 sq . ft . 1
(to be adjusted based on employees when user is established)
_ rr_
The SAC unit for a facility not included in the above list will be
determined by the Metropolitan Waste Control Commission. A request
for SAC unit determination should be made prior to the issuance of
the Building Permit.
Residential SAC Charge (Mandated by MWCC ) (These fees forwarded to
MWCC )
Fees
Residential 425.00/unit
Office Charges hereby set as follows :
I . Assessment searches 5 .00
2 . Copy fee
General public . 20
Other governmental /non profit, public service .07
3 . City Code 25.00
4 . Comprehensive Plan ( see page 141 ) 25.00
5 . City Map ( small )
General public . 75
Other governmental/non profit public service . 15
City Map ( large)
General public 1 . 50
Other governmental /non profit public service . 30
POLICE
Accident. Verori Calcic:; hereby ::eI ;t:; fol IoW:; :
I . One page 2.00
. Two pages 3.00
Towing and Impounding of Vehicles hereby set as follows:
Towing and impounding is done by a private contractor having
appropriate impounding facilities. Fees are set by contractor.
I)og Licenses, Impounding Fees, etc . (Authorized by City
Code 10. 21 )
I . Dog Liecrr:;c•:, (good for• the lire of the dog) 5 .00
2. First impoundment 10.00
3. Second impoundment 20.00
4 . Third and successive impoundment within a 12-month
period 30.00
5. Amount charged per day when confined to the Pound 3.00
6. 1 n the case of an unlicensed dog or a dog for whom
preut' or ;r current r;rhic•:: V.cc'rinat. iciii c•;cnncot, hc,
shown , an additional pun;r I t.y or $!5 .0(3 sh;r I I he pahl.
-1.3-
Fees
PUBLIC WORKS
Equipment Rental hereby set as follows :
Caterpillar Grader (private) 38.00/hour
(State snow removal ) 35 . 00/hour
Front end loader (private) 38 .00/hour
(State snow removal 22 yd. snow bucket ) 35. 00/hour
( State snow removal 3 yd. snow bucket ) 36 . 50/hour
Elgin street sweeper 40.00/hour
Littleford pull broom 15 .00/hour
2-1 /2 ton dump truck (single) 20.00/hour
5 ton dump trunk (tandem) 26.00/hour
Mower tractor 25 .00/hour
Asphalt roller (1 -1 /2 ton) 15.00/hour
Pull paver 12 .00/hour
Steamer 35 .00/hour
Huber maintainer 20.00/hour
Sewer rodder 40.00/hour
(or . 50 per foot)
TV sewer system 40.00/hour
(or. .25 per foot)
Sewer jetting cleaner 40.00/hour
(or . 50 per foot)
Barricades w/flashers 5.00 /day
Barricades w/o flashers 3 .00 /day
State snow removal 33.00/hour
PLANNING - hereby set as follows :
Application for. Conditional Use Permit
Home Occupations 50.00
All Others 100.00
Renewal ( same as new)
Application for Variances
Single Family Residential 50.00
All Others 100.00
Application for Plats , Divisions ( incl . $45 .00 for
Preliminary Plat signing) 245 .00 +
$5/lot minimum
145 .00 +
$3/acre , whichever greater
-14-
•
Fees
Final Plat 50.00
Lot Split 35.00
Registered Land Survey 50.00
Lot Consolidation 50.00
Application for Rezoning ( incl. $45.00 for signing)
1 Acre or less 1 9`) .0(1
Over 1 Acre i9!) .00 - $10/Acre
Application for Planned Unit Development
Concept Plan 100.00
Preliminary Plan 200.00 4 $15/Acre
Final Plan 100.00
Application for Fill & Minin Permit
1 - 1000 yards 25 .00
1000 - 20,000 yards 100.00 (C .U .P . Fee,
Over 20,000 yards 100.00 (C .U. ) . Fee
- all consultant
fees
2500.00 cash
deposit required
Application for Signs Permit
Permanent 20.00 + .25/sq ft
Temporary 5 .00
Copy of Official Maps
Zoning (22" x 34") 2 .00
(81/2" x 11.") .25
Special Printed Maps .25/sq . ft .
Topography Maps 50.00 + $5/Acre
Flood Plain Maps .00 Free
Developers Package
Land Use Regulations (Zoning) 5 .00
Subdivision Regulations 3 .00
Sign Regulations 1 .00
Comprehensive Plan 25 .00
ENGINEERING - hereby set as follows :
Department Fees (employees )
City Engineer ;;,i .00/hour
Technician III 22.00/hour
Technician I 19.00/hour
Inspector II 19 .00/hour
Inspector I 14.00/hour
Secretary 12 .00/hour
Fees
Salary multiplier 7 . 7600 used when an employee ' s
rate is not specified above .
Project Plans & Specifications
Charged at 90% of the fees computed according to
Curve B expressed as a percentage of construction
costs for projects of average complexity from
1972 ASCE Manual No . 45 .
Permit Review
1 . Commercial 30.00
:' . Residential 1 ') .00
3 . Recheck :) 1 /2 the original fee
Plan , Plat and Report Review
1 . Review 30.00
2 . Plus hourly rate
3 . Recheck (P hourly rate
OTHER - hereby set as follows :
1 . Application Fee l or variance from or amendment to
the cable franchise ordinance 25 .00
PLUS
Costs of consultants hired to assist the City in
considering variance applications will be billed
to applicant based on actual cost to the City.
Notification wi l 1 he sent to applicant that
consultants wi I I he ut i I i red when that determina-
tion has been made .
MEMORANDUM
TO: John K. Anderson, City Admin.
FROM: H. R. Spurrier, City Engineer
SUBJECT: 1982 Pavement Preservation
INTRODUCTION
The work on the above referenced project will be shut down
after November 19, 1982.
BACKGROUND
It appears that all of the proposed works could be performed
for $79,000. The present encumbered funds amount to $74 ,000.
The City would have to encumber $5,000 from the Contingency
Fund to complete all of the proposed overlay, weather and
conditions; perm:iLtin;' . --
There is now approximately J60,000 in the Contingenc Fund
The State maywithhold
the December payment of $57,000
ALTERNATIVES
The City may do nothing and some proposed work will be
defered to 1985.
The City may encumber $5 ,000 and complete the proposed work.
The City may encumber part of the $5,000 and defer less work
to 1983.
ACTION REQUESTEDr' 17
Motion to direct Star' to complete the 1982 Pavement Preser-
vation Program funding any shortfall in funds from the
Contingency Fund. The additional encumberance shall not
exceed $5 ,000.
HRS/gdh
I