HomeMy WebLinkAbout07/06/1982 MEMO TO: Mayor and City Council
FROM: John K. Anderson/City Administrator
RE: Non-agenda Informational Items
DAfl : July 2, 1982
1. Good News! Our first purchase of propane for the new bulk tank brought
a price of 37.8¢/gal. We had been paying 59.90gal. so the savings on
the 10,000 gal. we purchased was a whopping $2,200 for this budget cycle.
Tom said it won't always be this good but it was a nice way to start.
2. Jeanne Andre has found out that the Clays' will definitely give us the
easement for a walkway between Park Ridge Drive and 11th Avenue as soon
as the torrencing is completed, and dropped approaching Gene Hauer
3. The Association of Metro Municipalities (AMM) has acknowledged receipt of
our 1982 dues and thanked us. You also should be getting notices for
League and AMM Committee meetings in a month or so.
4. We have received the AMM annual report. It is on file with Judy if you
care to look at it.
5. Attached is the monthly meeting calendar for July.
6. Attached is a notice from the Met Council on a program to "Preserve the
Arts". You are encouraged to attend if you are interested.
7. Attached is the final adopted form of the fireman's annual Fitness Test.
All we changed was reference to the filing of the workman's compensation
which was dropped.
8. Attached is Ehlers & Associates monthly Newsletter listing bond sales.
We'11 have the Tax Increment sale and the Valley Industrial Blvd. South
sale sometime this suer so you nay find this interesting.
9. Jack Coller has discussed the lease with the Job Service and they have
agreed to sign our normal lease form.
10. Attached are the minutes of the 6/9/82 ICC meeting.
11. Enclosed are two City Administrator Evaluation forms. If you will fill
them out and hand them to me Tuesday night I'll make a composite of the
six evaluations and we can discuss them at the 7/13/82 budget work session.
I tried to improve the language in the questions and organize them but
please call me if you have any questions about the form,questions, etc.
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RECEIVFD
METROPOLITAN COUNCIL JUN 2 5 19g2
Suite 300 Metro Square Building, Saint Paul, Minnesota 55101
CITY OF SHAKOPEE
MEMORANDUM June 15, 1982
TO: Interested Individuals and Agencies
FROM: Program on Aging
SUBJECT: Minnesota Jam to Preserve the Arts
Below is some information from the Metro Regional Arts Council on an event it
is soonsorinq that we hope will be of interest to you or your organization .
MINNESOTA JAM TO PRESERVE THE ARTS.
A CELEBRATION TO PRESERVE THE ARTS IN MINNESOTA!
In the present economic climate, all areas of social and human services are
experiencing drastic and sometimes fatal budget cuts. The arts are no
exception .
Many of the arts organizations we have known and enjoyed over the years are
struggling to survive. To help them, Minnesota Jam to Preserve the Arts, an
eight-hour marathon jam session of more than 50 arts groups, will raise money
for the arts in the Metro Area.
From July 12 - August 21, representatives of the participating arts
organizations will ask for pledges from people all over the area, just like
the bike-a-thons and walk-a-thons we are so familiar with, only this will be
an art-a-thon ! Then on Sunday, August 22, 1982 from 11:00 a. .m. to 7:00 p.m.
all these artists will gather at the Minneapolis Convention Center to earn
their pledges by singing, dancing, weaving, juggling, acting and much, much
more.
Minnesota Jam isn 't just for the artists and the arts, it 's for everyone to see
what kinds of art are happening as well as to support the arts. Plan to come
and be part of the fun . Admission for seniors is $2.00. You can get to the
Convention Center easily on the MTC. From downtown Minneapolis, buses #17 and
#18 go to Grant and Nicollet (2 blocks from the Center) ; buses #9 and #10 go
right by the Convention Center.
Join us in celebrating the terrific diversity and quality of arts in the Metro
Area at MINNESOTA JAM on August 2.2.
OH258A
•
Shakopee Fire Department
SHAKOPEE,MINNESOTA 55379
1982 FITNESS TEST
Test Administration Guidelines
1. PURPOSE. The annual fitness test is designed to insure that all active
firemen can perform five typical fire fighting tasks that he can expect
to encounter at a fire in Shakopee.
2. Each fireman will be told that the five exercises below will be conducted
without timing and at the individual's own speed.
3. Each fireman will be told that he is to inform the training officer of any
chest pains or similar problem both during and after the five exercises.
4. Each fireman will be tested when a minimum of five firemen are present along
with the training officer.
5. Each fireman will be told to check the schedule for recommended physical check-
ups posted on the department bulletin board.
6. Any fireman choosing not to take the department's fitness test must provide the
department with a letter from his doctor saying that he can perform the five
tasks included in the fitness test.
Fitness Exercises
The following must be done wearing full fire gear:
Good Fair Poor
1. Must climb ladder truck, ladder fully
extended and at a 60 degree angle.
2. Must be able to carry a person 100 feet.
3. Must carry 100 pounds of weight up a
ladder that is extended 15 feet above
surface.
4. Must carry 50 feet of 22 inch hose,
150 feet.
5. Must crawl 50 feet on belly, and then
50 feet on your knees wearing gear as
stated, and Scott airpaks.
Fireman Francis J. Ries
Training Officer
Shakopee Volunteer Fire Dept.
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EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612)
File: Financial Specialists: Ehlers and Associates, Inc.
Please distribute to governing body members
June 1, 1982
Newsletter
The tax exempt bond market struggles for better prices (lower interest rates), hut the budget battle
denies any real improvement. With the inflation rate now at 5%, tax exempt yields are probably the
best deal around. However, everyone wonders if, politically, it will be possible to reduce federal
spending when it comes down to getting re-elected. Will we have enough statesmen stand against
inflation?
DOW JONES MUNICIPALS
14
Any attempt to reduce "entitlement" expenditures is is
attacked as a "soak the poor" program. There is a
legislative bias against "capitalists", against
"rich" private interests, and against "unearned" WEEKLYAVERAGE OF TWENTY
20.YEAR BONDS
dividend or interest income. But there must be a source 11 ( I t I
of capital to finance any economy and it is much LAST WEEK 13.21%
preferable to have capital in the hands of people than io PR.EV. WEEK 13.01%
in government. We have had enough talk of "tax
expenditures" to describe income that the government 91381 1882
II
hasn't taken, as if the citizen gets a subsidy if he JIA So D J F MIS M J
isn't fully taxed. THE WALL STREET JOURNAL
Monday, June 14, 1982
* * * * * * * * * *
There is a host of "new" tax exempt financings, some of which are interesting, all of which are a
reaction to a very difficult debt market and many of which simply shift risks to the issuer. Some,
leasing especially, are devices to circumvent election laws and some are put forth as ways to
sidestep [capital] budget problems. But when it gets down to it, conventional long-term financing,
if available, is the preferred way. In any case a government about to embark on a more exotic
financing should seek independent advice and should consider seeking competitive offers.
* * * * * * * * * *
We enjoyed seeing many of you at our seminars and at your convention. There is much to learn and
seminars are a "must" if we aren't to become obsolete. Our seminars on short-term financing
solutions were very well attended and many commented that this was some of the best time they have
spent on continuing education. Some attendees suggested repeat courses and we'd be interested
in hearing from you.
Have a good summer.
Very truly yours,
EHLERS e AS C TE INC. /
e . hlers
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EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612)
t\
File: Financial Specialists: Ehlers and Associates, Inc.
Please distribute to governing body members
dune 1, 1982
Newsletter
The tax exempt bond market struggles for better prices (lower interest rates), but the budget battle
denies any real improvement. With the inflation rate now at 5%, tax exempt yields are probably the
best deal around. However, everyone wonders if, politically, it will be possible to reduce federal
spending when it comes down to getting re-elected. Will we have enough statesmen stand against
inflation?
DOW JONES-MUNICIPALS
14
Any attempt to reduce "entitlement" expenditures is 13
attacked as a "soak the poor" program. There is a
legislative bias against "capitalists", against 1 _
"rich" private interests, and against "unearned" WEEKLY AVERAGE OF TWENTY
20•YEAR BONDS
dividend or interest income. But there must be a source iiI I I I I
of capital to finance any economy and it is much LAST WEEK 13.21%
preferable to have capital in the hands of people than 10 PREV. WEEK13.01%
in government. We have had enough talk of "tax
expenditures" to describe income that the government 91981 1982
.1
hasn't taken, as if the citizen gets a subsidy if he � H S o N o , F M A M
isn't fully taxed. THE WALL STREET JOURNAL
Monday, June 14, 1982
* * * * * * * * * *
There is a host of "new" tax exempt financings, some of which are interesting, all of which are a
reaction to a very difficult debt market and many of which simply shift risks to the issuer. Some,
leasing especially, are devices to circumvent election laws and some are put forth as ways to
sidestep [capital] budget problems. But when it gets down to it, conventional long-term financing,
if available, is the preferred way. In any case a government about to embark on a more exotic
financing should seek independent advice and should consider seeking competitive offers.
* * * * * * * * * *
We enjoyed seeing many of you at our seminars and at your convention. There is much to learn and
seminars are a "must" if we aren't to become obsolete. Our seminars on short-term financing
solutions were very well attended and many commented that this was some of the hest time they have
spent on continuing education. Some attendees suggested repeat courses and we'd be interested
in hearing from you.
Have a good summer.
Very truly yours,
EHLERS B AS C TE , INC./
obe . hlers
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EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOD LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612)
File: Financial Specialists: Ehlers and Associates, Inc.
Please distribute to governing body members
June 1, 1982
Newsletter
The tax exempt bond market struggles for better prices (lower interest rates), but the budget battle
denies any real improvement. With the inflation rate now at 5%, tax exempt yields are probably the
best deal around. However, everyone wonders if, politically, it will be possible to reduce federal
spending when it comes down to getting re-elected. Will we have enough statesmen stand against
inflation?
DOW JONES'MUNICIPALS
14
Any attempt to reduce "entitlement" expenditures is 13
attacked as a "soak the poor" program. There is a
legislative bias against "capitalists", against 1
"rich" private interests, and against "unearned" WEEKLY AVERAGE OF TWENTY
20•YEAR BONDS '
dividend or interest income. But there must be a source 11 I I I
of capital to finance any economy and it is much LAST WEEK 13.2 1%
preferable to have capital in the hands of people than 10 PREV. WEEK 13.01%
in government. We have had enough talk of "tax
expenditures" to describe income that the government 9198'• 1
I2
hasn't taken, as if the citizen gets a subsidy if he J A s ' o N o J F M A M .1
isn't fully taxed. THE WALL STREET JOURNAL
Monday, June 14, 1982
* * * * * * * * * *
There is a host of "new" tax exempt financings, some of which are interesting, all of which are a
reaction to a very difficult debt market and many of which simply shift risks to the issuer. Some,
leasing especially, are devices to circumvent election laws and some are put forth as ways to
sidestep [capital] budget problems. But when it gets down to it, conventional long-term financing,
if available, is the preferred way. In any case a government about to embark on a more exotic
financing should seek independent advice and should consider seeking competitive offers.
* * * * * * * * * *
We enjoyed seeing many of you at our seminars and at your convention. There is much to learn and
seminars are a "must" if we aren't to become obsolete. Our seminars on short-term financing
solutions were very well attended and many commented that this was some of the hest time they have
spent on continuing education. Some attendees suggested repeat courses and we'd be interested
in hearing from you.
Have a good summer.
Very trulyyours,
EHLERS NAS C TE , INC. /
o e . Ehlers
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EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOD LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612)
File: Financial Specialists: Ehlers and Associates, Inc.
Please distribute to governing body members
June 1, 1982
Newsletter
The tax exempt bond market struggles for better prices (lower interest rates), but the budget battle
denies any real improvement. With the inflation rate now at 5%, tax exempt yields are probably the
best deal around. However, everyone wonders if, politically, it will be possible to reduce federal
spending when it comes down to getting re-elected. Will we have enough statesmen stand against
inflation?
DOW JONES MUNICIPALS
14
pirAny attempt to reduce "entitlement" expenditures isattacked as a "soak the poor" program. There is a
legislative bias against "capitalists", against
"rich" private interests, and against "unearned" WEEKLY AVERAGEOFTWENTY
20.YEAR BONDS
dividend or interest income. But there must be a source 11 I I I
of capital to finance any economy and it is much LAST WEEK 13.21%
preferable to have capital in the hands of people than 10 PREV. WEEK 13.01%
in government. We have had enough talk of "tax
expenditures" to describe income that the government s `
hasn't taken, as if the citizen gets a subsidy if he A s o N 0 r F MIA M r
isn't fully taxed. THE WALL STREET JOURNAL
Monday, June 14, 1982
* * * * * * * * * *
There is a host of "new" tax exempt financings, some of which are interesting, all of which are a
reaction to a very difficult debt market and many of which simply shift risks to the issuer. Some,
leasing especially, are devices to circumvent election laws and some are put forth as ways to
sidestep [capital] budget problems. But when it gets down to it, conventional long-term financing,
if available, is the preferred way. In any case a government about to embark on a more exotic
financing should seek independent advice and should consider seeking competitive offers.
* * * * * * * * * *
We enjoyed seeing many of you at our seminars and at your convention. There is much to learn and
seminars are a "must" if we aren't to become obsolete. Our seminars on short-term financing
solutions were very well attended and many commented that this was some of the hest time they have
spent on continuing education. Some attendees suggested repeat courses and we'd be interested
in hearing from you.
Have a good summer.
Very truly yours,
.-�
EHLERS/A46-TAS C TE INC. /
/if
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EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 6121
File: Financial Specialists: Ehlers and Associates, Inc.
Please distribute to governing body members
June 1, 1982
Newsletter
The tax exempt bond market struggles for better prices (lower interest rates), but the budget battle
denies any real improvement. With the inflation rate now at 5%, tax exempt yields are probably the
best deal around. However, everyone wonders if, politically, it will be possible to reduce federal
spending when it comes down to getting re-elected. Will we have enough statesmen stand against
inflation?
DOW JONES MUNICIPALS l
14
Any attempt to reduce "entitlement" expenditures is 13
attacked as a "soak the poor" program. There is a
legislative bias against "capitalists", against
"rich" private interests, and against "unearned" WEEKLY AVERAGE OF TWENTY
20.YEAR BONDS
dividend or interest income. But there must be a source 11 I I I
of capital to finance any economy and it is much LAST WEEK 13.21%
preferable to have capital in the hands of people than 10 PR.EV. WEEK13.01%
in government. We have had enough talk of "tax
expenditures" to describe income that the government 91981 1982
hasn't taken, as if the citizen gets a subsidy if he JIA $ 0 N o , F MIA M .1
isn't fully taxed. THE WALL STREET JOURNAL
Monday, June 14, 1982
* * * * * * * * * *
There is a host of "new" tax exempt financings, some of which are interesting, all of which are a
reaction to a very difficult debt market and many of which simply shift risks to the issuer. Some,
leasing especially, are devices to circumvent election laws and some are put forth as ways to
sidestep [capital] budget problems. But when it gets down to it, conventional long-term financing,
if available, is the preferred way. In any case a government about to embark on a more exotic
financing should seek independent advice and should consider seeking competitive offers.
* * * * * * * * * *
We enjoyed seeing many of you at our seminars and at your convention. There is much to learn and
seminars are a "must" if we aren't to become obsolete. Our seminars on short-term financing
solutions were very well attended and many commented that this was some of the best time they have
spent on continuing education. Some attendees suggested repeat courses and we'd be interested
in hearing from you.
Have a good summer.
Very truly yours,
EHLERS p AS C TE INC. /
o e . hlers
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EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 [AREA CODE 612;
File: Financial Specialists: Ehlers and Associates, Inc.
Please distribute to governing body members
June 1, 1982
Newsletter
The tax exempt bond market struggles for better prices (lower interest rates), but the budget battle
denies any real improvement. With the inflation rate now at 5%, tax exempt yields are probably the
best deal around. However, everyone wonders if, politically, it will he possible to reduce federal
spending when it comes down to getting re-elected. Will we have enough statesmen stand against
inflation?
DOW JONES-MUNICIPALS
Y4 I_
Any attempt to reduce "entitlement" expenditures is 13
attacked as a "soak the poor" program. There is a
legislative bias against "capitalists", against
"rich" private interests, and against "unearned" WEEKLY AVERAGE OF TWENTY
20-YEAR BONDS
dividend or interest income. But there must be a source >> �—l_ I I
of capital to finance any economy and it is much LAST WEEK 13.21%
preferable to have capital in the hands of people than 10 PREv. WEEK 3.01%
in government. We have had enough talk of "tax 1987 ,982
expenditures" to describe income that the government 9J
hasn't taken, as if the citizen gets a subsidy if he A s o Nj0 J F MIA PA
isn't fully taxed. THE WALL STREET JOURNAL
Monday, June 14, 1982
* * * * * * * * * *
There is a host of "new" tax exempt financings, some of which are interesting, all of which are a
reaction to a very difficult debt market and many of which simply shift risks to the issuer. Some,
leasing especially, are devices to circumvent election laws and some are put forth as ways to
sidestep [capital] budget problems. But when it gets down to it, conventional long-term financing,
if available, is the preferred way. In any case a government about to embark on a more exotic
financing should seek independent advice and should consider seeking competitive offers.
* * * * * * * * * *
We enjoyed seeing many of you at our seminars and at your convention. There is much to learn and
seminars are a "must" if we aren't to become obsolete. Our seminars on short-term financing
solutions were very well attended and many commented that this was some of the hest time they have
spent on continuing education. Some attendees suggested repeat courses and we'd be interested
in hearing from you.
Have a good summer.
Very truly yours,
.-� EHLERS 8/AS C TE INC. /
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EHLERS AND ASSOCIATES, INC.
FINANCIAL SPECIALISTS
FIRST NATIONAL-S00 LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612)
E.: Financial Specialists: Ehlers and Associates, Inc.
Please distribute to governing body members
June 1, 1982 JUN 2 81982
Newsletter
CITY OF SHAKOPEE
The tax exempt bond market struggles for better prices (lower interest rates), but the budget battle
denies any real improvement. With the inflation rate now at 5%, tax exempt yields are probably the
best deal around. However, everyone wonders if, politically, it will be possible to reduce federal
spending when it comes down to getting re-elected. Will we have enough statesmen stand against
inflation?
DOW JONES MUNICIPALS
14
Any attempt to reduce "entitlement" expenditures is r 11111"
^�
attacked as a "soak the poor" program. There is a
legislative bias against "capitalists", against P I
"rich" private interests, and against "unearned" WEEKLY AVERAGE OF TWENTY
dividend or interest income. But there must be a source 11 20•YEAR BONDS
of capital to finance any economy and it is much LAST WEEK 13.21%
preferable to have capital in the hands of people than io PR.EV. WEEK 13.01%
in government. We have had enough talk of "tax
expenditures" to describe income that the government 91981 III
1982
hasn't taken, as if the citizen gets a subsidy if he . A S 0 N o J F MIA M J
isn't fully taxed. THE WALL STREET JOURNAL
Monday, June 14, 1982
* * * * * * * * * *
There is a host of "new" tax exempt financings, some of which are interesting, all of which are a
reaction to a very difficult debt market and many of which simply shift risks to the issuer. Some,
leasing especially, are devices to circumvent election laws and some are put forth as ways to
sidestep [capital] budget problems. But when it gets down to it, conventional long-term financing,
if available, is the preferred way. In any case a government about to embark on a more exotic
financing should seek independent advice and should consider seeking competitive offers.
* * * * * * * * * *
We enjoyed seeing many of you at our seminars and at your convention. There is much to learn and
seminars are a "must" if we aren't to become obsolete. Our seminars on short-term financing
solutions were very well attended and many commented that this was some of the hest time they have
spent on continuing education. Some attendees suggested repeat courses and we'd be interested
in hearing from you.
Have a good summer.
Very truly yours,
EHLERS I7 SAS C TE INC. /
hlers
•
MINUTES
INDUSTRIAL COMMERCIAL COMMISSION
Shakopee , MN June 9, 1982
Chairman Jim O 'Neill called the meeting to order in the
Council-Chamber of the City of Shakopee.
Present: Paul Wermerskirchen, John Manahan, Jim O 'Neill ,
Al Furrie , Jane DuBois , gill Wermerskirchen, Liason
Absent : Gary Eastlund
Guest : John K .Anderson, City Administrator
Minutes of the May 12 ; 1982 meeting were approved by a motion
made by John Manahan, seconded by Paul Wermerskirchen and passed.
Invest in America 's Cities
There was a review of the survey results taken by the City of
previous participants in the Invest in America 's Cities program.
There was also a review of the letter that was sent to residential
developers by the Downtown Committee . Discussion followed on the
most effective role for the City to take in the encouragement and
promotion of development in Shakopee, also regarding the role of
Mayor and his participation in programs as well as potential direct
contacts with developers . Comments were made about the effectiveness
of the public sector in dealing with the private sector and how this
rdationship might be improved. Jim O ' Neill stated that when a Task
Force of the Minnesota Department of Economic Development was sent
nationwide to contact potential industries to attract to Minnesota,
it was concluded that Private talking to Private was the most success—
dul. He also made the point that the majority of Minnesota business
was Minnesota developed and was not from out—state or international.
It was also discussed how the Mayor and staff finance travel and
conferences at the present time .
John Manahan/Al Furrie moved to recommend to the City Council that
1 . The City not participate financially in the Invest in America 's
Cities prooram, 2 . the ICC recognizes the need for the Mayor and
appropriate staff members to participate in programs for the develop—
ment of our city, and to sugnest that the City Council be liberal in
its interpretation of what types of conferences that the Mayor and
staff participate in . After discussion of the role for the City
to take in the promotion of development in the city, the following
amendment was made to the previous motion : John Manahan, Al Furrie
to strike the former motion, to recommend to City Council to not
participate financially in the Invest in America 's Cities program., passed.
John Manahan, Paul Wermerskirchen to recommend to City Council to
look favorably upon the expansion of the City policy in terms of
giving financial support to staff and City officials as far as
attending meetings with prospective clients, conferences , discussions
in relation to attracting business and industry to Shakopee , includ—
ing residential .from locally (within the '; tate and community) that
would appear to He '•oneficial and appropriate to the City.
Motion passed.
page 2
t
June 9, 1982
Other discussion centered on a suggestion made by Al Furrie
regarding running an advertisement in the Sunday Picture
magazin,p which would feature the City ' s availability and
cooperation to develop industry and residential land uses .
Paul Wermerskirchen suggested that each ICC member consider
making a commitment to reach certain potential contacts in an
effort to survey attitudes and image in the business and
industrial sectors about Shakopee. Comments were also made
on the value of promoting Shd< opee because it is now as good
as it has ever been. Past attitudes in city government such
as "no, you can ' t do this or that" have been replaced by
"can we work together?" . The revision in the subdivision
ordinance and checklist has been a great improvement in
expediting residential development in the City. John
Anderson, City Administrator suggested that it would be
worthwhile for the ICC and the City Council to have a
round table discussion regarding the ideas presented this
evening and to come up with some concrete suggestion for
implementation by the City.
John Manahan/ Jane DuBois to recommend to the City Council
that it arrange at its convenience a meeting of the City
Council, Planning Commission, Industrial Commercial
Commission and city staff to discuss how to coordinate and
promote the commercial and residential development in
Shakopee ; an available suggested time would be July 14
from 5-7 p.m. which is the regular ICC meeting date, or
any evening 5-7 p.m. Motion passed. John Anderson will
arrange for the meeting date.
2% Surcharge
There was a review of the memo and background information
by John Andermn . He stated that it is a standing policy that
the interest rate be 2% over the bond interest rate.
Discussion followed the risk to the City, other methods to
guarantee the run outs , bond for our creditility. Al Furrie
commented that it is not a risk factor, it is a privilege
factor, a means to finance rather than going through a bank.
He asked if this ever has been thought of as on a reserve
basis . John Anderson said there is no effective reserve ,
the surcharge never goes into the operating fund and is
often transferred to other debt service.
John Manahan/A1 Furrie to recommend to the City Council that
a 0-2% range for all types of development and to establish
appropriate criteria to evaluate each project on its own
merit. Motion passed.
John Manahan/Paul Wnrmerskirchen to ad jnnrn the meeting. Potion
passed.
Respectfully submitted
Plenda D. ;piotta
%/
CITY ADMINISTRATOR' S ONE YEAR EVALUATION
Part I KNOWLEDGE, SKILL & UNDERSTANDING EVALUATION
The purpose of this evaluation is to allow Councilmembers the
opportunity to constructively criticize the level of knowledge ,
skill and understanding that I have exhibited as City Administrator
during the past year. Please indicate with a 1-5 what you perceive
my knowledge or skill level to be . New Councilmembers can use N/A
if they don' t know yet . The rating procedure uses a range from 5
very good to 1 unsatisfactory, with 3 the mid point , being an ade-
quate rating.
INTERGOVERNMENTAL RATING
1 . An understanding of the types of metropolitan, state
and federal policies impacting upon the City.
2 . Skill in developing cooperative relationships with
other jurisdications .
3 . An understanding of the responsibilities and conse-
quences of participation in interlocal relations .
ECONOMIC DEVELOPMENT
4. An understanding of the issues involved in the
management of growth ( i . e . planning, zoning
and subdivision regulations ) .
5 . An understanding of the programs available for
economic development .
6 . Skill in cooperating with the private sector to
foster a partnership for public/private
ventures .
GOAL AND POLICY SETTING
7 . An understanding of the techniques used to assess
community needs .
8 . An understanding of the political issues in identifying
and setting goals to solve City problems .
9 . Skill in defining goals and policies in a form that
they can be accomplished.
10 . Skill in tying specific goals and policies to the
budgeting process .
PROGRAM CONTROL/EVALUATION
11 . Skill in evaluating prior programs to aid in the
development of new ones .
12 . An understanding of the consequences of alternative
methods of program implementation (e .g. direct
delivery, contracting, tax incentives , etc . ) .
13 . Skill in anticipating the impact of a program on
citizens before it is implemented.
14. Skill in establishing controls in order to
monitor programs once implemented.
BASIC SERVICES
15 . An understanding of the delivery of basic services
( e .g. police , fire , public works , planning, etc . ) .
16 . An awareness of new trends in the provision of
basic local government services .
17 . An understanding of how to improve departmental
operating methods .
18 . An understanding of how to improve coordination
between departments/programs ( identifying and
analyzing duplicative efforts ) .
19 . An understanding of how to measure productivity
improvements in departmental operations .
EMPLOYEE AND LABOR RELATIONS
20 . An understanding of the processes of recruitment ,
selection, promotion and dismissal of personnel .
21 . An understanding of wage , salary, and fringe benefit
administration.
22 . An understanding of the law and governmental policy
in labor management relations .
23 . Skill in handling of negotiations and contract
administration.
24. Skill in the handling of grievances.
25 . Skill in developing mechanisms to insure feedback
from department heads/employees .
26 . An understanding of the impact of labor negotiations
and state legislation on the budgetary and policy
making authority of the City.
27 . Skill in using employee performance evaluation methods.
DECISION MAKING
28 . Skill in analyzing situations ( i . e . "sizing up" the
political , organizational and staff elements needed
to deal with a problem) .
29 . Ability to make decisions when conflict exists and
cope with the stress from resulting criticism.
30 . An ability to identify information from both sides
of an issue that is needed to improve the decision
making.
BUDGETING
31 . An understanding of financial management .
32 . Skill in identification and generation of revenues .
33 . Understanding of the impact of state and federal
cuts , etc . on the City.
34 . Skill in preparing and presenting the annual. City
budget to Council in a manner that is useful and
understandable .
35 . Skill in long range financial planning.
COMMUNICATIONS
36 . Skills in effective verbal , written, and visual
communication.
37 . Skill in the development of effective presentation
techniques .
38 . Skill in utilizing communications techniques ( cable
T.V. , radio, newspaper, etc . ) to convey governmental
issues to the community.
39 . Skill in establishing meaningful two-way communication
with the public and civic groups to involve them in
the decision-making process .
COUNCIL ADMINISTRATOR RELATIONS
40 . An understanding of the responsibilities a pro-
fessional administrator has to the Council and the
citizens .
41 . Skill in presenting all sides of an issue or
problem to Council to improve the Council ' s
decision-making process .
42 . Ability to anticipate the action/information needed
to keep the Council administrator relationship strong.
43 . Ability to follow through on Council action to insure
its implementation.
rl
WORK HABITS
44. Ability to manage time (planning and prioritizing
of time ) .
45 . Effectiveness of work completed.
46 . Appropriateness of example set for other employees .
OTHER
47 .
48 .
49 .
50 .
/I
Part II ROLE EVALUATION
In addition to the evaluation you have just completed, I would also
like you to evaluate my performance in the role of City Administrator.
Each of you has expectations that are applied to evaluate the person
occupying the City Administrator' s position. In other words , you have
a set of expectations about how John K. Anderson ought to behave in the
role of City Administrator of the City of Shakopee.
Please read the list once indicating with an (x) whether you agree
or disagree with the levels of policy participation for a Shakopee City
Administrator. Then, read the list a second time and indicate with an
(x) whether you feel I have performed at the level you expect .
Role Expectation Role Which You See
Role Evaluation For Shakopee C.A. John Anderson Filling
Fills Doesn' t Fill
Agree Disagree Role Role
1 . Carry out policy ( ) ( ) ( ) ( )
2 . Supply information to Council ( ) ( ) ( ) ( )
3 . Anticipate and research
problems ( ) ( ) ( ) ( )
4. Propose policies or solutions ( ) ( ) ( ) ( )
5 . Management style - professional
City Administrator ( ) ( ) ( ) ( )
6 . Be a policy innovator ( ) ( ) ( ) ( )
7 . Be a policy neutral on issues
dividing the community ( ) ( ) ( ) ( )
8 . Be a policy advocate - support
City policies vocally ( ) ( ) ( ) ( )
9 . Be a political leader-work
thru community leaders to
achieve policy goals ( ) ( ) ( ) ( )
10. Be a political recruiter for
Boards and Commissions ( ) ( ) ( ) ( )
11 . Be a political recruiter for
Council positions ( ) ( ) ( ) ( )
12 . Be a political neutral ( ) ( ) ( ) ( )
13 . Be a "Community Leader" ( ) ( ) ( ) ( )
Role Expectation Role Which You See
For Shakopee C.A. John Anderson Filling
Fills Doesn' t Fill
Agree Disagree Role Role
14. Be a budget consultant-i .e.
consult with Council before
drafting C.A. ' s budget ( ) ( ) ( ) ( )
15 . Be a Council meeting facili-
tator, i.e. help move meetings
along ( ) ( ) ( ) ( )
In an effort to summarize your responses above , please check (x)
only one of the four policy orientations below in the column headed
Shakopee City Admin. to indicate what you want for Shakopee , and one
check in the column headed J.K.A. for how you see me.
Shakopee
City Admin. J.K.A.
1 . ( ) ( ) Political Leader: Acts as an advocate of policy
and as a political leader , takes visible positions
as an idea man, agent of change with an emphasis
on programs .
2 . ( ) ( ) Political Executive : More pragmatic and less of
a political leader but is involved in political
issues , innovator, leader, problem solver but
lets Council lead on major policies .
3 . ( ) ( ) Administrative Director: Reluctant to be a policy
innovator and open leader, stress the constraints
rather than the problems .
4. ( ) ( ) Administrative Technicians : The policy role is
defined narrowly to a classic policy - administrative
split .
TENTATIVE AGENDA J1
REGULAR SESSION SHAKOPEE, MINNESOTA JULY 6, 1982. +�
Mayor Reinke presiding
1] Roll Call at 7 :00 P.M.
2] Approval of Minutes of June 8, 1982
3] Communications :
a] Patrick Boulay, Shakopee Valley News re : City Hall column on
editorial page
4] Liaison Reports from Councilmembers
5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS :
6] Old Business:
a] Aerial Photo Glazing
b] Procedures for Seeking Quotes on Proposals
c] Burglary/Robbery Alarms
d] City' s Two Percent 429 Project Interest Surcharge
e] Invest In America' s Cities Program
7] Planning Commission Recommendations: None
8] Resolutions and Ordinances:
a] Res . No. 2024, Appointment of A Water Project Inspector
b] Res. No . 2018, Accepting Work on the 80-10/81-2 Public Improve-
ments - Halo 2nd and Bluff Avenue
c] Res. No. 2022 , Accepting Feasibility Report and Setting Public
Hearing Date for Alley in Block 50 OSP, lying btwn Sommerville
& Lewis and btwn 3rd & 4th (82-4)
d] Res. No. 2023 , Authorizing Condemnation Proceedings for Acquisition
of Right-of-Way for Levee Drive , Atwood to Scott
e] Res. No. 2021 , Designating Five Polling Places Within The City
of Shakopee
f] Res. No. 1012 , Amending the Personnel Policy, re: Sick Leave
and Conflict of Interest
g] Res. No. 2025, Authorizing Execution of Agreement for Utilization
of Eagle Creek Townhall
9] New Business:
a] Killarney Hills Subdivision & Bypass R-O-W Problems
b] Authorize Solicitation of Funds franthe Watershed District for
Park Projects
c] Approve bills in total amount of $542 , 278.56
10] Consent Business:
a] Change Order Administrativeerr
PocedWell #6
ures and Change Order #1
for the Pump House for
b] Interfund Transfers
c] Residential Parking on Bluff Street btwn Prairie and Main Sts
11] Other Business :
a] Engineering Monthly Report - informational
b]
c]
d]
el
12] Adjourn to Tuesday , July 13, 1982 for a Work Session.
John K. Anderson
City Administrator
Shakopee Valley News
P.O. Box 8 Shakopee,Minnesota 55379
Dear John,
Would you bring up at the next City Council meeting the idea of having a City Hall
column appearing in our paper each week on the editorial page.
What we would like is a rotating column involving the Council members and department
heads. This way the burden of a weekly column wouldn't fall on any one person. Also
it would give our readers a variety of views.
feel this would be an excellent opportunity and vehicle for City Hall to
communicate with the community. It would also provide more local opinion in our
paper. Frankly, we are getting tired of running Gov. Quiets comments. He isn't
address
local enough and doesn't mmAnek local community issues.
The purpose of a newspaper is to inform and entertain. T,Te feel such a column
would enable us to do an even better job.
Patrick Boulay
Editor, Shakopee Valley News
CA
MEMO TO : John K . Anderson
City Administrator
FROM: Steve Hurley
Engineering Technician
RE : Glass & Framing Quotes for Photo Mosaic
DATE : July 2, 1982
Introduction:
On June 15, 1982 Council directed City staff to look into methods of covering
the photomosaic displayed in Council Chambers.
Background:
Glass with wood frame appears to be the most reasonable solution. In
response to that, quotes were solicited and two were received from businesses
able to handle both the glass and frame.
The apparent low is from Custom Glass and Screen of New Hope, Minnesota
in the amount of $452. 07.
Recommended Action :
Accept the low bid and retain Custom Glass and Screen.
Action Requested :
Accept the low bid from Custom Glass and Screen in the amount of $452. 07
and charge to Contingency Fund.
SH/jiw
Attachments
TO: City of Shakopee
129 East First Street, Shakopee, nth-
Attention: H. R. Spurrier
PROPOSAL
Apple Glass &Mirror, Inc. , proposes on this day 6/21/S2 to
Furnish and install 1 light of 4" clear float glass, approx. 76" x 124" to
cover photograph of city of Shakopee, located at Shakopee City Hall.
We propose to install with metal supports and wood trim finished to your
specifications.
Cost will be: $655.00 Materials
Tax
Labor
Total
Work can begin within a few days of receipt of order. No tax is included
in above figure.
Payment shall be: Down payment of at time of
order. Balance of upon completion.
All work will be done in a proper and workmanlike manner.
Cleaning of glass is not included. This proposal will stand
firm for a period of Jt) days.
Ap.le ,1_ s & Mir nc.
\ 9` 1 By
tr"/ , Tim Olson, President
i s >
r S
il
�'i�.�'�OM GLASS & SCR1F;1H;IN
Proposal
1823 GLENWOOD AVENUE
MINNEAPOLIS, MINN. 55405 AND ESTIMATE
PHONE 377-8782 Page No. of Pages
PROPOSALS MITT D TO PHONE DATE -
STREETA3 JOB NAME
9.CITY,STATE AND ZIP.CODEJOB LOCATION
kcylo- -e . -5---5-3`7,7
ARCHITECT DATE OF PLANS JOB PHONE
\ I
We hereby propose to furnish materials and labor necessary for the completion of.
/---- '.-7'..-C--- );. 12,..a :2 ,1/4 ,,,/,/ por 41.,./C-.3,44“ e_-/...,,,,-- )
//e, ems,,,f %7 c - .?/ :/ .
rtyted
f.. C%� , Z-0 ,,>-►
• II ;, ;U
"WE PROPOSE hereby to furnish material and labor—complete in ac ordance with above specifica' ns,for the sum of:
ii4-14a,z-014-e...")#40, / dollars($ )
Payment be made as follows:
All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike //�/ - i
manner according to specifications submitted, per standard practices. Any alteration or deviation from Authorized `✓ ��
above specifications involving extra costs will be executed only upon written orders,and will become an Signature
extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays
beyond our control. Owner to carry fire, tornado and other necessary insurance.Our workers are fully Note:This proposal may be Le
covered by Workmen's Compensation Insurance. withdrawn by us if not accepted within days.
ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are•
satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be Signature
made as outlined above.
Date of Acceptance: Signature
\ J
KAESER,CINCINNATI,OHIO A5202
MEMO TO: Mayor and City Council
FROM: John K. Anderson/City Administrator
RE: Procedures for Seeking Quotes on Proposals
DATE: June 30, 1982 .
Introduction
The attached S.O.P. for procedures for seeking quotes on proposals had not been
discussed by staff because we didn't get enough department heads at the 6/16/82
meeting. At the last staff meeting, 6/30/82, several department heads expressed
concerns about the proposed procedures.
Concerns
Department heads felt that it was unnecessary to establish cumbersome procedures
for a policy that has worked fine for many years and now are being changed be-
cause of one recent problem. Problems discussed related to the newspaper ad
which would probably be clipped and bring in numerous proposals from out of town
to the process actually amounting to the same thing as formal bids which require
that the lowest bidder be accepted unless there is a preponderance of provable
reasons not to pick a particular low bidder. Both of these problems and a
number of others mentioned could cause real problems because many of the items
purchased now are repeat items that require parts and convenient local servicing.
Recommendation
As an alternative to the suggested procedures, department heads felt that simply
by restating the requirement that all equipment (excludes emergency building
and equipment repair or replacement) purchases over $2,000 be run through the
purchasing committee. The committee can then simply ask if all local vendors
had been contacted for a proposal.
Action Requested
Motion to remind department heads that all equipment purchases from $2,000-
$10,000 need to be run by the Council Purchasing Committee and all local vendors
should be contacted for a proposal.
JKA/cu
Attachment
MEMO TO: All Department Heads
FROM: John K. Anderson, City Administrator
RE: Procedures for Seeking Quotes or Proposals
DATE: June 10 , 1982
S .O.P. for purchase of miscellaneous equipment , maintenance work,
purchase of government building equipment and equipment parts .
1 . The City shall publish a notice (regular notice or legal notice )
in the local newspaper requesting all interested parties to
provide quotes on any part of , or all work required by the City
or piece of equipment . The notice can be supplemented by a
mailing to all local suppliers .
2 . Information regarding work to be completed or equipment to be
purchased will be available at City Hall , 129 East 1st Avenue ,
Shakopee , MN. (Contact appropriate department head. ) Proposal
or quote information will be written down and be the same for
all potential suppliers . It will briefly identify the needed
equipment or work, any special conditions , and the date, time
and place of opening of the proposals and anyone can attend.
4. In the event that two or fewer suppliers or contractors
have responded within five days of the date for opening, all
known local contractors or suppliers in the effected trade
will be recontacted by phone.
5 . After the opening of quotes or proposals for items under $2000
a purchase order or contract will be executed. Quotes and pro-
posals over $2000 require Council approval . Two persons shall
be present at the opening.
JKA/jms
;_ _ -' 6
'x'x,� City of Shakopee
i.. O P E -, �� POLICE DEPARTMENT
`NNESO, ..
1 *'\�,1 it/ 476 South Gorman Street
\'° ( )� �! SHAKOPEE, MINNESOTA 55379
P'C3 a Tel. 445.6666
1i- f1
P
,_' L . .-vet:*
` '155379 I .
TO: Mayor, Council Members
FROM: Tom Brownell
SUBJECT: Burglary/Robbery Alarms
DATE: July 1, 1982
INTRODUCTION
At the council meeting of June 29, 1982, the question was raised
as to the police department charging business and residents when
a burglary or robbery alarm is falsely activated.
BACKGROUND
Approximately four or five years ago the former crime prevention
unit director requested council to pass an ordinance which would
enable the city to impose a fine upon persons whose alarm systems
were falsely activated.
The business community was strongly opposed to the ordinance, and
as a result no ordinance or resolution resulted.
We have found that with new installations a period follows which
requires adjusting the units sensitivity to surrounding con-
ditions, such as trains and truck traffic, etc.
When a business or residence is identified as a problem, which is
generally employee or system related, the owner is notified to
take corrective action. We have received excellent cooperation
and the systems are functioning properly in a short period of
time .
Our officers use a verification system so that the responding
officer is aware of an alarm malfunction prior to arriving at
the scene whenever possible .
I do not believe the number of false alarms received justifys
a fine system, and tends to discourage citizens from installing
alarm systems and inhibits an employee ' s decision making process
to activate an alarm.
J 0 ,.sETo. JO J'"ZOEEot
Burglary/Robbery Alarms
Page -2-
RECOMMENDATION
Take no action.
MEMO TO: Mayor and City Council
FROM : John K. Anderson, City Administrator
RE: The City ' s Two Percent 429 Project Interest Surcharge
DATE: February 24 , 1982
Introduction
Some time ago City Council directed staff to review the above assess-
ment policy to determine if it was still appropriate with today ' s
economic climate . Council asked for the report before it would be
applied to 1982 projects .
Background
The present two percent interest surcharge ( i .e. we assess home-
owners at a rate 2% higher than we pay for the bonds ) was established
in our present Assessment Policy which was adopted by resolution.
In checking with Bob Pulscher, our financial adviser from Springsted,
he explained that the 2% surcharge served three purposes :
1 . To protect the City from lost interest when an assessment is
prepaid . It is possible that the City could receive a prepaid
assessment and not be able to reinvest the prepayment at a rate
of interest that would be comparable to that if the assessment
had been paid over 10 years.
2 . To meet State law the City must levy for 570 over the annual
amount assessed to cover potential collection problems . The
2% the City charges helps cover the 57 requirement by keeping
the debt service fund sound enough to meet the 5% requirement
without a City-wide general levy.
3 . To help cover delinquencies , non-payments , etc . , which compound
the State ' s 5% requirements when they occur.
It is Bob Pulscher ' s opinion that the 2% rule is even more appro-
priate today in protecting the City' s financial position. Bob did
indicate , however , that a City Council could consider other policy
questions along with strictly financial ones in deciding on an
overall policy .
Survey
Staff also conducted a brief telephone survey to determine what
other metro cities arc doing in this area . The results are listed
below:
City Assessment Interest
Minnetonka 1-i1/27a above bond rate
St . Louis Park 1 -2% above bond rate
Eagan 2% above bond rate
Coon Rapids 1% above bond rate
Mayor and City Council
Page Two
February 24 , 1982
City Assessment Interest
Brooklyn Park Approx . 20/ above bond rate
Brooklyn Center 1 -2% above bond rate
Eden Prairie • 1,11% above bond rate
Maple Grove 11 above bond rate
New Hope Flat rate approx . 2% above bond rate
Apple Valley No increase in interest
Chanhassen No increase in interest
Chaska No increase in interest
Edina No increase in interest
Richfield No increase in interest
Hopkins 7% flat rate
Prior Lake 1% above bond rate plus 5% of
construction to cover admin.
and engineering
Burnsville 2% of project cost is added before
its assessed
Savage 5% of project cost is added before
its assessed
Robbinsdale Flat 8% interest with 10% of construction
costs added for engineering, etc .
•
Policy Issues
It is clear that cities have different policies and practices regard-
ing the assessment interest they charge . Shakopee can probably pick
whatever policy it wants depending on how much assistance Council
wants to provide a developer or how painless Council would like to
make homeowners ' assessments . If Council choose to establish a
policy that reflects more than the City ' s financial position, eg.
assistance to developer and homeowner, then it would be useful to
review what other assistance could be provided the developer or
homeowner and whether or not the City has had financial problems
with its debt service funds .
Taking the second question first , the City has had only one debt
service fund with problems , it has several funds that could go
eith?r way and the majority of the funds have very healthy balances .
The first question about developer and homeowner assistance can
probably be divided as follows :
Developer Homeowner
1 . We assess 100% of everything 1 . In the case of reconstruction
(note different for trunk projects ( as with Holmes Street )
sewer , water and storm sewer we do not assess 100%.
assessment ) .
2 . Storm sewer for developed land
2 . We allow the developer to go is assessed only 50% for both
$429 which helps him finance the trunk and lateral .
whole project over 10 years .
3 . Storm sewer for undeveloped
3 . We are amending the developers land is assessed: trunk 50% and
agreement to provide some relief lateral 100%.
for the 150% rule .
Mayor and City Council
Page Two
February 24 , 1982
Developer
4. We hill for engineering cost
directly .
5 . We charge a flat I% of construc-
tion cost for administrative
charges .
Recommendation
It is staff ' s recommendation to change the policy to 1%-2% over
the bond sale rate charging developers 2% and homeowners 1% based
upon the list above .
Action Requested
Direct staff to prepare the necessary resolution amending the City ' s
assessment policy and providing for the City' s charging assessment
interest at 1-2% above the bond sale interest the City pays for the
project .
•
JKA/jms
June 9 , 1982 ICC Action
John Manahan/Al Furrie to recommend to the City Council that a
0-2% range for all types of development and to establish appro-
priate' criteria to evaluate each project on its own merit .
Motion passed.
•
RESOLUTION NO. 2024
A Resolution Designating The Project Inspector For
All Of The Water Distribution System Facilities
Constructed Or Modified Under The Work On The
80-10 and 81-2 Public Improvements Projects
Halo 2nd Addition/Bluff Avenue Improvements
/ �
WHEREAS, Henry R. Spurrier, City Engineer, was net designated nor did
he act as project engineer for the inspection of all of the water distribution
system facilities constructed or modified under the Halo 2nd Addition Improvement
Project No. 80-10 and the Bluff Avenue Improvement Project No. 81-2; and
WHEREAS, all of the inspection was performed under the direct super-
vision of Louis J . VanFlout, Utilities Manager.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that Louis J. VanHout, Utilities Manager,
is hereby appointed inspector for the Halo 2nd Addition Improvement Project
No. 80-10 and the Bluff Avenue Improvement Project No. 81-2.
Adopted in session of the City Council of the
City of Shakopee, Minnesota held this day of —,
1982.
Mayor of the City of Shakopee
ATTEST :
City Clerk
Approved as to form this day of
, 1982.
City Attorney
MEMO TO : John K. Anderson
City Administrator
FROM: H R. Spurrier -=
City Engineer
RE : Halo 2nd Addition Improveme t No. 80-10
Bluff Avenue Improvement No. 81-2
DATE : July 2, 1982
Introduction :
Pursuant to our discussion, it is necessary to appoint the inspector for
water projects in order to identify the person responsible for inspecting
and determining when the water elements of construction contracts have
been completed.
Background :
I attach Resolution No. 2024, a resolution designating Utility Manager, Lou
VanHout the person responsible for the inspection of ail water distribution
system facilities constructed or modified under Halo 2nd Addition Improvements,
Project No. 80-10 and Bluff Avenue Improvements, Project No. 81-2.
The resolution further specifies that the Utility Manager will determine when
that has been fully completed in all respects according to the contract,
together with any modifications approved by City Council and will recommend
the final payment be made to the contractor.
Action Requested :
Adopt Resolution No. 2024, A Resolution Designating Utility Manager Lou VanHout
Inspector For Water Distribution System Facilities Constructed Or Modified Under
Halo 2nd Addition Improvement, Project No. 80-10 and Bluff Avenue Improvements
Project No. 81-2.
Adopt Resolution No. 2018, A Resolution Accepting Work On The 1980-10 And
1981-2 Public Improvement Program, Halo 2nd Addition Improvements and Bluff
Avenue Improvements. The resolution directs the appropriate City officials
to make final payment in the amount of $7, 938. 71 of that amount $4,674.42 for
Halo 2nd Addition Improvements, Project No. 80-10 and $3, 264.29 for Bluff
Avenue Improvements Project No. 81-2.
HRS/jiw
Attachments
C_
MEMO TO : John K. Anderson
City Administrator
FROM : H . R. Spurrier _1((t '")
City Engineer •
RE : Halo 2nd Addition Improv' ent No. 80-10
Bluff Avenue Improvements No. 81-2
DATE : June 25, 1982
Introduction :
Parrott Construction, Inc. , 2047 Eagle Creek Boulevard, Shakopee, Minnesota
55379 has completed the work on Contract No. 80-10/81-2 for Halo 2nd
Addition and Bluff Avenue improvements.
Background :
The final contract amount is $158. 774.23 which includes the work specified in
Change Orders No. 1 through 3. Final payment is $7,938.71. This amount
represents full and final payment for all work performed by the contractor.
A detailed account of these costs is attached to the Certificate of Completion.
It is the recommendation of City staff, that final payment in the amount of
$7,938. 71 be authorized to Parrott Construction, Inc. , 2047 Eagle Creek
Boulevard, Shakopee, Minnesota 55379.
The contractor has submitted lien waivers from contractors that have worked
on the project within the last 90 days.
Action Requested:
Adopt Resolution No. 2018, A Resolution Accepting Work On The 1980-10
and 1981-2 Public Improvement Program, Halo 2nd Addition Improvements and
Bluff Avenue Improvements. The resolution directs the appropriate City
officials to make final payment in the amount of $7, 938.71.
HRS/jiw
Attachment
' Semi-Final
•��� PARTIAL-1'.:. i' r•LI'I I: '
_ 1:(:,uu'IL',i '
C, (/ ..
.
- #80-10/
•
Contract No. #81-2 Far, a: ...•l.;mat : V.>u:her
4 I ' ' '` s' '.',,i;nr;: ---April 301_1982_
'.'O: Contractor Parrott Constru im compooy
Address 2047 Eagle Creek Blvd. ,-ShjIe, M,N 55379
Project Description.-_ Halo 2nd Addition/Bluff Avenue In rovetnen ._____ _
1. Original Contract Amount a; 171 701.50 _
Chance Order No. 1 ihru iI 3
- —- — 26,922.39
3. Total Funic cnccl:lhero:i :i; 198,623.89
4. V;duc of Work Compl,:tc,i 158 774`23 - � - _
Value of work
5. 5 Percent Net;inc •;; --__Z,9a8..71 remaining
$
C. }'rev: us Payments $ —145;96:6,,61,_ __ Percent Complete
7 % .Deductions or Chard $ - - -0-
__UM_
_
8. Total $ 153,905.32
Payment Due (Line 4 - Line 8) $ 42868 91
CI•'iI'I'I r'1 l'A't'K oi•' I•i1);;! l'i'
(1 , We) hereby agrce that the quantity and v:ll ,1 • ..1 ,..,,,I.: !.iu,t/n, hwrein i:: :t 1•4/r
c::timnte o1' the work completed to date.
cor;'rRnc1'oR: ,��� � l�
�i L..,f�L ,•ah,,.4-C/, d-�c. _7.. 1;EV.(I•;WED 11Y SHAKOPEE PUBLIC
t) } 7I1'i' II,I'rr!•;.`: COMMISSTON
'A: tr /„; - u,;.! ll� ' ,t.. cZ,r.i1.)--
7 '
/3,..i.1 4 • /
' * / (' . --
'i;I r i. 1;c
A!•:i0 - CITY 01' SNA!;oP:...
71)
r /�• /�'1
C 1 .-7-7----17—,..—___ __.
i..._ � 1 ._ r1) . , I t
C t AdministratorI .
PROPOSAL SCHEDULE
• PROJECT NAME Halo 2nd 4;ttion lrnprovcaen sj-` OWNER I►, arrott Con )
muff'-Avenue -IMpro\;eincnts ER _ _ Construction
TYPE OF WORK ------ - --•- ---- • - --- rHoj fjo.t',f)-10 81-2 SHEET 1 OF i
ITEM CONTRACT ITfM UNIT HNI T rOr1PR�r ( __---------
ncTunr,
NO. PRIG UUAN!ITy AYO1INT Total
--- __ - ----__ _---- Quantity Total.
W;;! E MI,1N (Schedule 1) 1
1 6" D.I.F. L.F. 013.60 250
•
3,400.00 125 3060.-i
2 Hydrant Assemblic: Ea. 8,'0.00 1 ,040.00
3 6" G.V. & Lox Ea. 275.00 , 5 Z lG D C
� o.00 2 550 c
Fittings
lbs. 1 ..-'u i9u 1,6o.o0 320 31'it L
5 Relocate Existing hydrant & 6" -
G.V. Fa. 9 )0.90 900.00. / 90 O G
6 i• & 1 6" x 6" Tapping S1et•v,• './
" G.V. & Box /e ie.? i
Ea. 000.00 I 1,000.00 C.-11•.,,e 0„/pbe� 1,4 /
7 Remove Existing 6" Plug &
Connect to existing f," NI' Ea. 75.00 1 75.00 -
75-o,
8 Rock Excavation C.Y. 18.957! 3, t1(�.?5
9 G:•a:.ular Bedding;
' 55766 i 05.Z QI
C.Y. 5.60 '1u 224 .00
11-5 /SGA
SANITARY SEWER (Seheclu1e I )
1 6" Extra heavyC.1.S.1'. To4of/ '77$7111
( ineludt ::
rectoration of Hwy . 101 ) I,. E. :$ 113. 14 75 . 3,:'35.50
2 Cut in 6" extra heavy C.1.S.Y. 7S 323S.S1
into existing Sanitary Sewer
include Bend & Wye Ra. 276.20 I 276.20
3 lock Excavation C.Y. t8.,> / 276, ZG
,� lu , 1 ,8y,.00 11 7010
4 Granular Bedding for 6" C. 1.S.i'. C.Y. 5.60 l ' 84.00
LS gY' Oc
S';'UR'1 SEWER (Schedule 1 ) To'Fe/1 44'3/ 5 $C
1 12'" R.C.P. (0-8) Cl . IV L.F. '9.20 14', 1,314.00
33 96 , 662 Std. 2' x 4'
Catc1, Basin u/
Salvaged Casting (0.11. N; ) E:►. (, o.tll) , (,,,0.00
! 6,5o; oc
j build Catch BaJin over exi:..tinF
12" R.C.P. Storm ;;cu,•r line:
(0.B. #1) w/:;n1v ,ged 0•1s1. h,,' Ea. 6;,o.00 1 (.50.00
4 ilrli:,c existing Stc,c•:. :'��wcr
X50,Do
1•1anhole 0.9 Ea. 10.0t) 100.00
i /DD, 00
!tJI",;,'WAY (Schedule 1 ) 7-0 40 / 2-34 3 ��
1 Concrete Curb & Gutter ; ("l, E.E. 3.75 1;.0 1
. ►50.00 irp 3 00. po
2 Concrete Curb & Gutter B6.18 T,.'''. 10.05 50;' 5,105.00
69,b 6994 . 110
3 Concrete Curb & Gutter h6;;4 L.F. 12.65 21 4) 3,289.00
14 'Transition Section ( i361f1_ !, ) I,.N, 14 . i5 335 y�37 753x7.1►5 2,0 ;rig Do
5 Concrete S.i 1ew,tlk (l," t hIi1 .95
�:K., .:s 1. . $ , I I ,)05.75
• 6 concrete Sidewalk (8" thi.:kr.c:..s �;.!•'. � , �� $'� �35,5.�'S
' 3.00 ,,.‘ , 1, '20.00 goy I 2 `415. 00
7 4" Sand Base for Sidewalk/&frons S.Y. 2.10 691 1,430.10I / y j
S7 / 7 D
PROJECT NAME - "u"'�l.1Un 11111)1nV �
nf-- -- __
bluff nue -1mpr m,.nt. ------ ownE �n i arrutt Construction
1
TYPE OF WORK - --- ----- -- -- 4 ;r11J Ntl. 82--11x1_2
_ -- ----_.._ SHE ET -2 OF 5
IIf.M CONTRACT I T I M ---'- - `
UNiT-_ .UN11 f(4�4TkACTT
NO. 4 T 111111111 /
__ _ PPM QUANTITY_-
AMO1t
8 18" Pit Run Gravel (.Inset #2) S.Y. $ 7. 16
(95 $ 4,976.20
9 ti11 Class 5 Gravel Ba.se (Inset __,0_ -�` ��
#2) S.Y. i . 5o 835 1,252.50
901 / tBZ,a.
10 9" Class 5 Gravel Base (Inset
#1) S.Y. .'' � 11
.33 j 4.( 1,274.51 70 // 4.0 ,' `'
11 5" Class J Gravel Bnse S.Y. 2. 33 ; 553 1,288.49 ??
12 6" Base Course Bituminous
3 y? 3 1
Mn/10T 2331 (Inset #2) S.Y. 15.23 615 9,366.145 S l 3 9 333.-- -
1.3 2" Base Course Bituminous j
Mn/DOT 2331 (Inset #1) S. •. 5.145 526 2,866.70
If'�D 24,70,._ I
14 1;" binder Course Bituminous 1
Mn/DOT 2341 (Inset #2) S. •. 4.35 01', 2,675.25 6/
15 1;" Wearing Course Bituminous l ZGGG,5-
dL:2JT 2341 (Inset #2) S.'•, 14 •;,5 60 2,798.25
16 2" Wearing Course Bituminous /i 1789' /
MnDOT 2341 (Inset #1) S.Y. 6.05 340 2,057.00 4S�p 5
17 Reconstruct 110' '_ of MWCC 3`D
Driveway 6" Cl. 5 Gravel;
I
2" 2341
L.S. 985.0) NA 985.00
/007a 715-,4,_.
16 Concrete Apron Ea. 402.50 3 1,207.50
19 Removal of Existing Concrete �2,07 'S0
Curb & Gutter L.F. 2.00 640 1,280.00
703 / / t __
20 Poured Concrete 4" Thickness
(Center island) S.F. 2.65 342 906.30 Zb 3 69
21 Relocate Fence & Gate L.S. 400.00 ! 400.00
��
/ apo, Oo
• 22 Rough Grading of Bluff Ave. -
(Sta. 7+50 to 10+55) L.S. 1500.00 1 1,500.00 O+ / 6m5`55'�3
/ / i.i2, 00
23 Sod
S.Y . 2.01 2( 0 ) 5,330.00
Z/52 `f7It, Go
WATEAIN (Schedull_;') ro•/- / kc;3"�
1 6
�� DIP L.F. J1 .60 78
904.80 7z it gni.. pt
2 8" DIP L. F. 11.60 1081 12,539.60
/2440 /
3 4d. Assembly Ea. 820.00 3 2460.00
�9`y 00
,
4 6" C.V. Ea. 275.00 .3 ,241 0.0
3 825.00 3 0:044,2i, {
5 8" C.V. Ea. 366.50 1
`
3 .1 099.50
6 Fittings lbs. 1.10 930 1,023.00 7;a /v/2,oo
ieq' rS0
7 3/4„ Copper L.F. 3.85 500 1,925.00 /33 572,e._S
8 3/4" Corporations Ea. 27.00 15 405.0.
/Pit AO 1
i
1
I ; it) s;;yi itcunLlon imp r,'1lyi etp„s/ _ 'CNELDU
f't�OJEC1 NAME _13�u 11v n,tta;_jra;prcv rn n1:__._ _ pw�.l_ _ IJan Parrott Construction �• r/.
Tri'E. OF WORK ..—_ ._ . ..______ _ rRoJ No. _80`10/812
— ---- - .. 5►tEETOf
ITEM CONTRACT iii 1 UNIT UNIT CONTRACT
. — _ — —� .. - �a+ICI UUAp,11T'I P,Mf)I T
N -- —
9 3/1t" Curb Stops & l;oxc•:: '<u. $ 149.(;0 l) $ (35.01
10 hock Excavation � G
C.Y.c � �,3. J 100 18,95o.o1 7/14 2. i3,53y,c
•
SANITARY SEWER• (S heciu.le 2) of.,,/-- F.y'(,8 y
1 81 D.1 .1'. 0/8 1;.1•'. r.( 11+ ; 10, 104.8i ho336 c
2 6D.1.1). 8/10 1,.F. 13.t:', 100 g
1, ;65.0 � �3 1.55`2. `i
3 8" D. I .P. iO/1:' 1,.1 . 1 i.,,', :'73.00 -o-
4 :tai. h;uuhu1c l:;>. 115.,)u 2 25.00 - .
,jU
,� ►% 3 ZZSo.
5 Wyes Ea. 190.00 15 2,850.00
6 4" E.H. C.I. / _�-�oRo
1..F. 10.05 500 5,025.00 -0- -0-
7
0-
o-
7 Rock Excavati(..rf C.Y. 1`i.95 ;00 ) 1950
8, .00
t, Sod `. - 2,a-a 53 y�7 y,
.r. ;')O ) 14 100.00 8'�7 X69.5;
9 llc.0 . Hock Tun :,.(:0 '(, .00 S`1 3.
1O 0ranular Bedding, C.Y. 5.60 450
I i
Tota/ 7n. /.
To+" l ' ,, ,if' q oar t 33,39967
lie ray e o,-.(P. �- / --- __
(-17oo„tP. 3 $821,Zd
Adoi /4132. a;
VVf t- h
,1uC 0 ` woe Co ,Icte.i/ I5 ”9 ji”
.
1
i
CERTIFICATE OF COMPLETION
CONTRACT NO, : 80-10 DATE : June 25, 1982
PROJECT DESCRIPTION :
Halo 2nd Addition
All of the work except all of the water distribution system facilities
constructed or modified under the Halo 2nd Addition Improvements
Project ACTONo.R8:0-10.
Parrott Construction
2047 Eagle Creek Blvd.
Shakopee, MN 55379
ORIGINAL CONTRACT AMOUNT $ 82,901.80
QUANTITY CHANGE AMOUNT $ 9,404.56
CHANGE ORDER NO . 1 THRU NO. 3AMOUNT , , , $ 19,991. 19
FINAL CONTRACT AMOUNT , , , , , , , , , , , $ 93,488.43
LESS PREVIOUS PAYMENTS $ 88,814.01
FINAL PAYMENT $ 4,674.42
I , hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the same has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council . I , therefore, recommend above specified
final payment be made to the above named Cojjtractor .
Professional l Enginei r
CERTIFICATE OF COMPLETION
CONTRACT NO. : 80-10 DATE : G
PROJECT DESCRIPTION : Halo 2nd Addition
All of the water distribution system facilities constructed or modified
under the Halo 2nd Addition Improvements Project No. 80- 10.
CONTRACTOR:
Parrott Construction
2047 Eagle Creek Blvd.
Shakopee, MN 55379
ORIGINAL CONTRACT AMOUNT $ 82, 901 .80
QUANTITY CHANGE AMOUNT $ 9, 404. 56
CHANGE ORDER NO, 1 THRU NO, 3 AMOUNT . , , $ 19,991 . 19
FINAL CONTRACT AMOUNT $ 93,488.43
LESS PREVIOUS PAYMENTS . , , , , , , , , , , , , $ 88,814. 01
FINAL PAYMENT $ 4,674.42
I , hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the same has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council , I , therefore, recommend above specified
final payment be made to the above named Contractor,
, ‘X2
UTILITIES MANAGER
g
CERTIFICATE OF COMPLETION
CONTRACT NO. : 81-2 DATE : June 25, 1982
PROJECT DESCRIPTION : Bluff Avenue Improvements
All of the work except all of the water distribution system facilities
constructed or modified under the Bluff Avenue Improvements
Project No. 81-2.
CONTRACTOR:
Parrott Construction
2047 Eagle Creek Blvd.
Shakopee, MN 55379
ORIGINAL CONTRACT AMOUNT $ 88, 799. 70
QUANTITY CHANGE AMOUNT $ 30,445. 10
CHANGE ORDER NO, 1 THRU NO, 3 AMOUNT , , , $ 6,931 . 20
FINAL CONTRACT AMOUNT t 65, 285.80
LESS PREVIOUS PAYMENTS $ 62,021 . 51
FINAL PAYMENT $ 3, 264.29
I , hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the same has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council . I, therefore, recommend above specified
final payment be made to the above named Contractor,
► 1
- (zt )>_
Profession+ l 9in,er
CERTIFICATE OF COMPLETION
CONTRACT NO. : 81-2 DATE :
PROJECT DESCRIPTION : Bluff Avenue Improvements
All of the water distribution system facilities constructed or modified
under the Bluff Avenue Improvements Project No. 81 -2
CONTRACTOR:
Parrott Construction
2047 Eagle Creek Blvd.
Shakopee, MN 55379
ORIGINAL CONTRACT AMOUNT $ 88, 799.70
QUANTITY CHANGE AMOUNT $ 30,445. 10
CHANGE ORDER NO , 1 THRU NO. 3 AMOUNT , . , $ 6,931.20
FINAL CONTRACT AMOUNT $ 65, 285.80
LESS PREVIOUS PAYMENTS $ 62, 021 . 51
FINAL PAYMENT $ 3, 264.29
I , hereby certify that the above described work was inspected
under my direct supervision and that, to the best of my belief and
knowledge, I find that the same has been fully completed in all
respects according to the contract, together with any modifications
approved by City Council . I , therefore, recommend above specified
final payment be made to the above named Contractor,
UTILITIES MANAGER
1
1
RESOLUTION NO. 2018
A Resolution Accepting Work On The
No. 80-10/81-2 Public Improvement Project
Halo 2nd Addition/Bluff Avenue Improvements
WHEREAS, pursuant to a written contract signed with the City of
Shakopee on September 8, 1981 Parrott Construction, Inc. , 2047 Eagle Creek
Boulevard, Shakopee, Minnesota 55379 has satisfactorily completed the
improvement of Halo 2nd Addition by roadway, storm sewer, sanitary sewer
and watermain and the improvement of Bluff Avenue by sanitary sewer and
watermain, in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that the work completed under said
contract is hereby accepted and approved; and
BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such contract in
the amount of $7, 938. 71, taking the contractor's receipt in full.
Adopted in _ session of the City Council of the
City of Shakopee, Minnesota held this day of
1982.
Mayor of the City of Shakopee
ATTEST :
City Clerk
Approved as to form this day
of , 1982.
City Attorney
MEMO TO : John K. Anderson
City Administrator
FROM: H. R. Spurrier
City Engineer
RE : Alley In Block 50
DATE : July 2, 1982
Attached is Resolution No. 2022 and the Feasibility Report for the above-
captioned project.
Background :
These materials should be self-explanatory.
Action Requested :
Adopt Resolution No. 2022, A Resolution Receiving A Report And Calling For
A Hearing On The Improvement Of The Alley In Block 50.
HRS/jw
Attachments
•
•
FEASIBILITY REPORT
IMPROVEMENT OF ALLEY
in
BLOCK 50
SHAKOPEE CITY
I hereby certify that this plan,specification, or report
was prepared by me or under my direct supervision
and that I am a du y Registered Professional
Engineer u der the la s oche State of Minnesota.
Date 7 Z( > 2 Regis ation No. 13689
July 1982
,
TABLE OF CONTENTS
•
Description Page No.
Feasibility Report
Introduction + . . 1
Background
Project Scope 1-2
Alternatives 2-3
Assessments 3
Summary & Conclusions 3
Recommendation 3
Appendix
Cost Estimate q
Assessment Computations 5
Drawing
block 50, Shakopee City Property Owners 6
FEASIBILITY REPORT
. ' IMPROVEMENT OF ALLEY
in
BLOCK 50
SHAKOPEE CITY
INTRODUCTION
City Council of the City of Shakopee, Minnesota ordered the preparation
of a Feasibility Report by Resolution No. 2010, on June 1, 1982 for the
improvement of the alley in Block 50, Shakopee City, Scott County, Minnesota.
BACKGROUND
City Council received petitions from 50 percent of the benefitted property
owners. The property owners asked the City to pave the alley with bituminous
paving.
Most of the alleys in the City are crushed rock or pit run gravel or plain
dirt. The City has no program established for systematically paving these
alleys. Any improvements are made on a request basis. Any maintenance
performed is on a request basis, except for the grading which is performed
twice each year.
At the present time, the City spends three weeks each year grading
alleys. Some alleys need more work than others but the alleys need an average
total of one hour of grading each year. The value of that grading is
approximately $55.00 per year or a present worth of approximately $400. 00.
PROJECT SCOPE
The work proposed is paving the alley as shown in the detail below.
This work consists of replacing aggregate base, the concrete aprons at the
west and east end of the alleys and paving the alley with bituminous pavement.
This work has the effect of stabilizing the access of adjoining property
because routine alley maintenance eventually raises the alley elevation causing
drainage problems.
The property along, and adjacent to the alley, receive additional
utility and benefit as a result of the construction because the pavement enhances
the property and reduces dust and noise.
-1-
Technical benefit remains a problem because the inactivity of the market
makes such proof extremely difficult.
R.O.W. R.O.W.
8' ► - ---- 8' — —•
2'-2341 WEAR COURSE
SCALE:
6' 6' HORIZ. 1% 1.5'
6' 6' - --.4 i"--
2%-- —2% VERT. 1"= 1'
6"-CLASS 5 AGGREGATE •���„'
TYPICAL ALLEY SECTION'' ' '
ALTERNATIVES
The alternatives are simply build or do not build the improvement. The
pros and cons for this project are listed below:
ALTERNATE 1 - BUILD THE IMPROVEMENT
Pros Cons
1. Proposed improvement enhances adjacent 1. Property values may not increase
property ; an amount equal to the assess-
2. Dust and noise is reduced ; menta
3. City maintenance cost is reduced ; 2. A smaller project may have
higher bids ,
4. The verticle profile is stabilized;
5. Drainage is improved,
ALTERNATE II - DO NOT BUILD IMPROVEMENT
Pros Cons
1. City would not incur expense, 1. The City would loose a $400.00
savings.
-2-
In the event the City should elect to proceed with this project, then
there are additional alternatives the City could use in the construction of the
project. One alternative is to use the conventional bid process and contract
the work. The second alternative is to construct the project using day labor,
so long as such improvement does not exceed $5, 000. 00.
This project is approximately $3,600. 00. The project would not be a
major undertaking for the Public Works Departr.ient because the Public Works
Department has constructed alleys in the past. The alternative of using day
labor is brought up for discussion because it had not been previously discussed
on other projects.
ASSESSMENTS
It is proposed that the improvement be assessed on a front foot basis.
There are 600 front feet and the total estimated cost is $3,630. 00. The
estimated assessment rate is $6. 05 per front foot. A list of the proposed
estimated assessments is in the Appendix.
SUMMARY AND CONCLUSIONS
The construction of this project would be a benefit to the City of Shakopee.
A benefit because it results in lower maintenance costs by the City, in
addition to the ordinary enhancement of a paved alley. The construction has
the long-range benefit of stabilizing the grades and improving drainage while
reducing noise and dust.
The disadvantages were in a sense expected in that it would be difficult
to demonstrate that property values increased the amount of the assessment
and that a small project might cost more except that the potential of using day
labor would certainly reduce construction costs.
Physically there is no significant impediment to construction and the
project is judged feasible to construct for the estimated costs contained herein.
The legal proof of feasibility is not made herein but could be established prior
to the public hearing.
RECOMMENDATION
This report recommends the construction of the alley in Block 50 by
using day labor, such construction is hereby judged feasible as proposed.
-3-
APPENDIX
COST ESTIMATE
The following table estimates the cost of improving the alley in
Block 50, Shakopee City, Scott County, Minnesota.
Item Estimated
No. Description Quantic Unit Unit Price Cost
1. Subgrade Preparation 600 S.Y. $ .80 $ 480. 00
2. Class 5 Aggregate Base 1114 Ton 5. 50 627. 00
3. Concrete Apron 160 S.F. 2. 10 336. 00
4. Concrete Sidewalk 35 S.F. 1 .90 66.50
5. Bituminous Pavement (2341) 43. 5 Ton 26. 00 1, 131 .00
Subtotal $2,640. 50
10 Percent Construction Contingency 264.50
Total Construction $2, 905. 00
25 Percent Technical &
Administrative Services 725.00
Total Project Cost $3,630.00
-4-
ASSESSMENT COMPUTATIONS
Alley in Block 50
Total estimated cost = $3,630. 00
Total Front Footage = 600 Feet
Estimated Assessment Rate -
Total Estimated Cost _ $3,630. 00
Total Front Footage 600 Front Feet = $6. 05/F.F.
Estimated Assessments
Estimated
Property Owners Property Description Front Feet Assessment
Chas. Cavanaugh NI Lot 1 & 2 120 $726.00
Robert Vierling Lots 3 & 4 120 726.00
Harriette J. Stein /If Lot 5 60 363.00
Joseph J. Kopp Estate Lot 6 60 363.00
Laila A. Schroeder
C/D Billy Ray Sherrill Lot 7 60 363.00
Steve Kalin &
Henry Linden
C/D David Deichebohrer Lot 8 60 363.00
Peter N. VonBank So. 92' Lot 9 & 10 120 726.00
-5-
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LEWIS ST.
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RESOLUTION NO . 2022
A Resolution Receiving A Report
And Calling A Hearing On The
Improvement Of Block 50
Shakopee City
By Paving
WHEREAS, pursuant to Resolution No. 2010 of the City Council, adopted
June 1, 1982 a report has been prepared by Henry R. Spurrier, City Engineer,
with reference to the improvement of the alley in Block 50 by paving and
this report was received by Council, on July 6, 1982.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that:
1. Council will consider the improvement of the alley in Block 50 by
paving in accordance with the report and the assessment of abutting and
benefitted property for all or a portion of the cost of the improvements
pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of
the improvement of $3,630.00.
2. The public hearing shall be held on such proposed improvement
on August 3, 1982 at 8:00 P.M. , or thereafter, in the Council Chambers of
City Hall, at 129 East 1st Avenue and the City Clerk shall give mailed and
published notice of such hearing and improvement as required by law.
3. The work of this project is hereby designated as part of the
1982-4 Public Improvement Program.
Adopted in session of the City Council of the City of
Shakopee, Minnesota held this day of _— , 1982.
Mayor of the City of Shakopee
ATTEST :
City Clerk
Approved as to form this day of
, 1982.
City Attorney
MEMO TO : John K. Anderson
City Administrator
FROM : H . R. Spurrier
City Engineer
RE: Levee Drive
Atwood Street to Scott Street
DATE: July 2, 1982
Introduction :
It is necessary to acquire certain right-of-way in order to construct Levee
Drive between Atwood and Scott Street.
Background:
On June 29, 1982 City Council authorized City staff to negotiate with the
property owner along Levee Drive for the needed right-of-way.
Time is of the essence for this particular project, therefore, in the event
City staff is unsuccessful in negotiating an acceptable price for the necessary
right-of-way, it is recommended that the formal right-of-way acquisition
procedure be initiated by adopting the resolution which initiates the condemnation
procedure.
The City Attorney is preparing the resolution and it will be available to
City Council at the meeting July 6, 1982.
Action Requested :
Adopt Resolution No. 2023, A Resolution Authorizing Condemnation of Right-
of-Way for Levee Drive In Block 7, Shakopee City, Scott County, Minnesota.
HRS/jiw
•
RESOLUTION NO. x03
A RESOLUTION DIRECTING CONDEMNATION OF CERTAIN LANDS
AS HEREIN DESCRIBED
WHEREAS, It is necessary, advisable and in the public interest of the people
of the City of Shakopee that the existing Levee Drive be extended westward to Scott
Street along and over the property hereinafter described; and
WHEREAS, In order to accomplish such purpose, it is necessary to acquire title
to the following described land, to-wit:
That part of Lots 8, 9 and 10, Block 7, Shakopee City, Scott County
Minnesota, according to the recorded plat thereof lying northerly of
the following described line: Beginning at the northeast corner of Lot
8 of said Block 7; thence southerly along the east line of said Lot 8 a dis-
tance of 30.00 feet to the true point of beginning; thence westerly along
a line parappel and 30.00 feet distant from the northerly line of said
Lot 8 of said Block 7 a distance•of 75.00 feet; thence southwesterly a
distance of 127.85 feet along a tangential curve concave to the southeast
having a radius of120.00 feet and a central angle of 61°02'42" to a point
on the west line of Lot 10 of said Block 7, which point is 50.09 feet
northerly of the southwest corner of said Lot 10 and there terminating.
Containing 0.1671 acre more or less.
which said property is, according to the public records, owned by Northern States Lumber
Co. andthe City ,has offered to purchase said land from the owner at a price deemed by
the Council to be equitable and just; and
WHEREAS, The owner of said land has refused to accept the offer; and
WHEREAS, The City of Shakopee is advised and believes that the extension of Levee
Drive overand across the above described property in highly beneficial; and
WHEREAS, By reason of the refusal of the owner to sell the land above described
to the City of. Shakopee, it becomes necessary to procure title to such land by the right
of eminent domain.
NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL That the City of
Shakopee proceed to acquire title to the above described land by right of eminent domain
and the City Attorney be, and he hereby is, instructed and directed to file the necessary
petition therefor and to prosecute such action to a successful conclusion or until it
is abandoned, dismissed or terminated by the City of Shakopee or by the Court; and the .
City Attorney, the Mayor of the City of Shakopee and the City Clerk are instructed
and empowered to do all things necessary and proper to carry out the purpose of this
resolution.
Passed in session of the Shakppee City Council held this day
•
of 1982.
•
Mayor of the City of Shakopee
ATTEST:
City Clark
Approved as to form this 2nd day
of July, 1982. ,,. ,
\•,- •
City Attorney
„ .
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MEMO TO: John K. Anderson/City Administrator
FROM: Judith S. Cox/City Clerk
RE: Designation of Polling Places for the
City of Shakopee
DATE: July 2, 1982
Introduction:
When polling places are changed, state law requires that they be designated at least
30 days prior to the upcoming election.
Background:
A new polling place is needed to replace the Utilities Building which will be re-
modeled and become too small, and a polling place is needed to accommodate the
voters in the newly created Fifth Precinct. I have obtained approval from
appropriate parties to use both churches mentioned in the resolution.
Normally the appointment of electing judges is included with this same resolution,
but since more time is needed and permitted by statutes for their selection, I
will be bringing a resolution appointing election judges to Council for consideration
at a later date.
Action Requested:
Offer Resolution No. 2021, A Resolution Designating Five Polling Places For All
Election Precincts in the City of Shakopee, and move its adoption.
JSC/cu
RESOLUTION NO. 2021
A RESOLUTION DESIGNATING FIVE POLLING PLACES FOR
ALL ELECTION PRECINCTS IN THE CITY OF SHAKOPEE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, that there
shall be five polling places for five election precincts in the City of
Shakopee for the upcoming elections, and the polling places are hereby
designated as follows:
First Precinct - Fire Hall - 334 W. Second Ave.
Second Precinct - Shakopee Public Library - 235 S. Lewis
Third Precinct - Presbyterian Church - Shakopee Ave and
Marschall Road
Fourth Precinct - Eagle Creek Town Hall - Jct. C.R. 83 and
C.R. 16
Fifth Precinct - Christ Lutheran Church - 11th Ave. and
Jefferson St.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 1982.
Mayor of the City of Shakopee
AI'ftST:
City Clerk
Prepared and approved as to form this
day of , 1982.
CI-E37 Attorney
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Amendment to the City' s Personnel Policy by Adding a
Section on Conflict of Interest
DATE: June 10 , 1982
Introduction
City staff members have experienced a small number of incidents lately
in which it would have been helpful to have a stated "conflict of
interest policy" in our Personnel Policy. At a recent staff meeting,
department heads held general discussion about a variety of potentially
awkward circumstances that would/would not require a staff member to
find a substitute to act in his/her official capacity.
Typical Problem Areas
The example situations listed below were run by Rod Krass who suggested
that only #7 would not fall under a "conflict of interest policy" .
Rod suggested that a policy would he best stated if it defined
who an employee could not deal with in his/her official capacity.
1 . You own property and want to develop (plat ) it which means it
gets reviewed by the Planner , City Clerk, City Engineer, etc .
Do any of these people have someone else sign off on the plat?
2 . You own a lot and want to build a house , which is reviewed for
assessments to be paid (Finance) , park dedication fee to be
paid (Clerk) , site grading plan to be approved (Engineering) ,
and all building permits to be taken out (Building) . Do any
of these people have someone else sign off on the permits , etc . ?
3 . The building you own and rent out has a renter with a liquor
license application pending which is reviewed by the Clerk,
Police Chief , Building Inspector and City Attorney. Do any of
these people have someone else sign off on the application?
4. Examples 1 , 2 and 3 but the owner is your father, son-in-law,
or some other relative?
5. Examples 1 , 2 and 3 but the owner is a friend with whom you have
on ongoing business relationship in another business?
6 . Examples 1 , 2 and 3 where the owner is the department head (or
City Administrator or Councilmember) supervisor of the employee
doing the review ( i .e. holds the employee ' s job security, more
or less , in his/her hands ) ?
7 . Examples 1 , 2 and 3 but the owner is either a personal or pro-
fessional ( same employer) friend?
8 . Examples 1 , 2 but you, the reviewer, have a significant (over
$100) secondary financial involvement (you are in debt to him
or vice versa ) with the property owner which may or may not be
effected by the outcome of the development of the property in
question?
Mayor and City Council
Page Two
June 10, 1982
9 . Examples 1 , 2 , 3 , 4 and 5 but rather than review for a plat ,
building permit or liquor license it is a simple request for
the solution to a nuisance problem over improper drainage.
The City Administrator, City Engineer, and Public Works Director
review the request and determine that $X of pipe and fill plus
X number of Public Works man hours will solve the problem. Do
any of these people have someone else make the decision?
Alternatives
1. Do not establish a policy on Conflict of Interest .
2 . Establish the proposed policy on Conflict of Interest .
3 . Establish a policy on Conflict of Interest based on different
language than that proposed.
Recommendation
Such a policy would be relatively unique because those cities con-
tacted when developing the initial "typical problems list" did not
have any such policy. The staff recommends alternative No. 2 which
clearly defines who a City employee should not deal with in an
official capacity.
Action Requested
Adoption of Resolution No. 2012 , A Resolution Amending Resolution
No. 1571 Adopting A Personnel Policy for the City of Shakopee .
JKA/jms
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Amendments to the City' s Personnel Policy on Sick Leave
DATE: June 10, 1982
Introduction
Recent use of our Personnel Policy has brought to our attention the
need to clarify the policy' s section on use of sick leave.
Present Language
Section 10 Sick Leave - Subdivision 2 Purposes - currently reads :
Sick leave may be granted when the employee is unable to perform
work duties due to illness , disability, the necessity for medical ,
dental , or chiropractic care , childbirth, or exposure to contagious
disease where such exposure may endanger the health of others with
whom the employee would come in contact in the course of performing
work duties . Sick leave may also be granted for a maximum of three
days for death or serious illness of an employee' s immediate family.
Present Practice
City employees and department heads have used sick leave for care of
dependent children when a child must stay home with a cold, the flu,
etc. This practice was never discussed or questioned by those of us
who administered the policy until recently when I looked carefully
at the language and decided that : ( 1 ) I did not know the intent of
the phrase "serious illness of an employee ' s immediate family" , and
(2 ) I felt the term "serious illness" was not broad enough to interpret
administratively to include staying home to care for a child with a
cold, the flu, etc.
Experience
The City has not experienced a problem with the practice to date .
Our average sick leave usage per employee per year is :
1982 Used to date - 1 ,108.8 hours 51 employees =
21 . 74 average number of hours used per employee
1981 Used - 2 ,426 . 1 hours 4. 50 employees =
48. 5 average number of hours used per employee
1980 Used - 1 ,616 .8 hours 46 employees --
35 . 1
35 . 1 average number of hours used per employee
The practice can be limited to six days per year, with the addition
of the phrase "per year", and clarified to include dependent child
care with the phrase "or illness of dependent children requiring the
parents presence because other child care arrangements are not available . "
Mayor and City Council
Page Two
June 10 , 1982
Survey
Through a telephone survey of eleven meto suburbs we found that three
cities did not allow usage of sick leave for this type of dependent
child care. The administration of the policy in the remaining eight
cities permitted this type of usage with varying limitations such as
the three day maximum. The definition of "immediate family" was
almost identical to ours in all of the cities . The general "rule
of thumb" for the majority of the cities was to leave the enforce-
ment of the sick leave policy primarily to the discretion of the
supervisor. (Survey results are available if a Councilmember would
like to see them. )
Alternatives
1 . Continue with the present language and prohibit use of sick leave
for care of dependent children unless it is a serious illness .
2 . Amend the policy to clearly include use of sick leave up to 6 days
per year for care of dependent children.
Recommendation
Sick leave has not been abused as practiced and it was the concensus
of all department heads that it should be continued. Six days per
year is recommended because it is one half of the twelve days an
employee earns each year and equal to our average yearly usage .
Action Requested
Adoption of Resolution No . 2012 , A Resolution Amending Resolution
No. 1571 Adopting A Personnel Policy for the City of Shakopee .
JKA/jms
1
RESOLUTION NO. 201.2
A RESOLUTION AMENDING RESOLUTION NO. 1571 ADOPTING
A PERSONNEL POLICY FOR THE CITY OF SHAKOPEE
WHEREAS, Resolution No. 1571 was adopted by the City to provide reasonable and
clear expectation of the conditions of employment for its employees; and
iav • , it is necessary to amend certain sections of Resolution No. 1571 from
time to time to maintain reasonable and clear conditions of employment; and
WHEREAS, the following sections are in need of modification and/or amendment:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TETE CITY OF SHAKOPEE,
MINNESOTA:
1. That the second sentence of Section 10 entitled Sick Leave,
subdivision 2 entitled Purposes, be amended to read:
"Sick leave may be granted for a maximum of six days per year
for death or serious illness of an employee's immediate ami y.
Sick leave may also be granted for a maximum of six days per
year for illness of dependent children requiring the parents
presence because other child care arrangements are not avail-
able."
2. That a new Section 23 be added entitled Conflict of Interest to read:
Subdivision 1 Conflict of Interest Defined
City employees must be exceedingly careful to avoid a conflict of
interest and even the appearance of a conflict of interest. There-
fore, a City employee, acting in his/her official capacity, shall
not transact official City business with a family member as defined
in this Personnel Policy or a person with whom that employee has
a financial interest or involvement exceeding $100, but shall
contact the City Administrator to find an appropriate substitute.
Subdivision 2 Disciplinary Action
Disciplinary action for violation of this Section shall be in
accordance with the procedures in Section 20 of this Personnel
Policy entitled Discipline.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 1982.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
, 1982.
City Attorney
?S�
MEMO TO: John K. Anderson/City Administrator
FROM: Judith S. Cox/City Clerk
RE: Rental of Eagle Creek Town Hall
DATE: July 2, 1982
•
Introduction
For a number of years, the Scott Carver Economic Council has rented the
Eagle Creek Town Hall and are asking that their lease be renewed for
another year.
Background
The Scott Carver Economic Council has rented the hall, rent free, but have
been responsible for utilities, telephone, and day to day maintenance of the
building. The attached lease is identical to the lease executed last year,
with the exception of, 1) length of lease is changed from one year to three
years, both staff and the Council recommend a longer lease; 2) notice of
termination is changed from 30 to 60 days, which seems reasonable for a three
year lease; 3) permits use of the hall for primaries in addition to General
Elections.
Alternatives
1. Renew lease, rent free, similar to past leases.
2. Renew lease and charge rent.
3. Do not renew the lease.
4. Renew lease for a period shorter than three years.
Recommendation
Alternative number one, renew the lease for a three year period with the
SCEC for use of the Eagle Creek Town Hall.
Action Requested
Offer Resolution No. 2025, A Resolution Authorizing The Execution Of A
Cooperative Agreement For Utilization Of Eagle Creek Hall Between The City
Of Shakopee And The Scott-Carver Economic Council, and move its adoption.
JSC/cu
RESOLUTION NO. 2025
A RESOLUTION AUTHORIZING THE EXECUTION OF A COOPERATIVE
AGREEMENT FOR. UTILIZATION OF EAGLE CREEK HALL BETWEEN THE
CITY OF SHAKOPEE AND THE SCOTT-CARVER ECONOMIC COUNCIL
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE that proper City officials are hereby authorized and directed
to execute a cooperative agreement between the City of Shakopee and the
Scott-Carver Economic Council for utilization of the Eagle Creek Town Hall.
for three years beginning June 4, 1982.
Adopted in session of the City Council of the City of
Shakopee held this day of , 1982.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1982.
City Attorney
COOPERATIVE AGREEMENT FOR UTILIZATION OF EAGLE CREEK HALL
CITY OF SHAKOPEE
AND
SCOTT-CARVER ECONOMIC COUNCIL•
This Agreement entered into this 4th . day of June • 1982
between Scott-Carv'or Economic Council , Inc. (hero-in-after referred to as the
Council) , and the Lty of Shakopee, (here-in-after referred to as the City) .
WITNESSETH:
WHEREAS, the Council intends to undertake a program for the disbursement
of Community Service Administration activities to improve the economic and
social status of low-income eligible families and individuals, in the Counties
of Scott and Carver.
WHEREAS, the Council wishes to utilize the. building known as the Eagle Creek
Hall , located at the intersections of 83 and 16, for the purpose of delivering
such Community Services Administration programs. State building is owned by
the City.
WIJEREAS, the City has by resolution indicated its desire Co participate in
these Community Service Administration program activities, by making such
building available from June 1, 1982 thru May 30, 1985.
NOW THEREFORE, in consideration of the mutual covenants and promises contained
herein, the parties agree as follows:
1 . The Council shall provide direct administrative services to Scott-Carver
Economic Counicl staff located in the building for delivery of CSA program
activities.
2. The Council will assume day to day repair and maintenance of the building.
This includes routine cleaning and monitoring of parking and surrounding
outside areas to maintain an orderly and neat site.
3. The Council agrees to assume financial responsibility for utilities, tele-
phone , refuse removal and security service.
4 . The Council will will carry adequate liability insurance coverage to hold
harmless the City, its officers, agents and employees, and reimburse the
City for the cost of general building and fire insurance.
5 . The City will provide the building to the Council for a period from June 1,
1982 to May 30, 1985 at no cost to the Council, other than in the areas
covered in items 2, 3 and 4 above.
u. The City will continue ground maintenance (snow removal and grading of road .
and lot) at no cost to Council .
7. The City will assume all maintenance and repair cost to the facility which
exceed 5100 per individual case. Sho'ild the Council be deemed negligent in
daily maintenance and repairs are thus necessitated because of such negli-
gence the City will not be held liable for such repairs.
The Agreement may be terminated at any time by either party upon 60 days
written notice to the other party.
9 . The City retains the right to use building for elections and other public
purposes as required and will give one week notice of such intended use by
the City.
10. A11 matters, whether sounding in tort or in contract, relating to the validity,
performance, or enforcement of the Agreement, shall be determined according
to the laws of the State of Minnesota.
4
•
11. If any term or provision of the Agreement is finally judged by any court
to be invalid, the remaining terms and provisions shall remain in full
force and effect, and they sh�11 be interpreted, performed and enforced
as if said invalid provision did not appear herein.
1.?. It 1.5 undc;rstood that the City will have Chu use of the /lull on the 1st
Tuesday, aster the 1st Monday in November for General Elections and for the
Bi-Annual Primary Elections in September, 1982 and 1984.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the day and year first above written by their authorized representatives.
City of Shakopee Scott-Carver Economic Council
BY BY S \\\
Mayor . • t' Director
BY BY --y � ,"7.2e4.
—` City Clerk Board Chairperson
BY DATE
City Administrator
DATE
Approved as to form:
Date
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11/
MEMO TO : John K. Anderson
City Administrator
FROM: Jeanne Andre
Acting City Planner
RE : Ordinance No. 97, Moving of Accessory Structures
DATE : July 2, 1982
Introduction:
At the June 15, 1982 meeting, City Council directed staff to prepare the
appropriate ordinance amending Shakopee City Code Section 11. 05, Subd. 9,
"Moving Structures", to provide special provisions for the moving of
accessory structures.
Background:
The Planning Commission at their meeting of June 3, 1982 held a public
hearing on the amendment to Section 11.05, Subd. 9 of the Shakopee City
Code. The Planning Commission then made their recommendation to City
Council and City Council accepted these recommendations and directed the
appropriate ordinance be drafted. Attached is Ordinance No. 97
incorporating these recommendations.
Action Requested:
Adopt Ordinance No. 97.
jiw
Attachment
ORDINANCE NO. 97
Fourth Series
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA AMENDING SHAKOPEE CITY
CODE, CHAPTER 11 ENTITLED "LAND USE REGULATION ( ZONING)" BY REPEALING
SUBD 9, SECTION 11.05 AND ADOPTING A NEW SUBD 9, SECTION 11.05 AND
ADOPTING A NEW PARAGRAPH G TO SUBI) 9 Sec. 11.05 AND ADOPTED BY REFERENCE
SHAKOPEE CITY CODE, CHAPTER 1 AND SECTION 31 .99
THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS:
SECTS ON I: Repealed
Subd 9 Sec 11.05 is hereby repealed.
SECTION II: Shakopee City Code, Sec 11.05 Subd 9 is hereby adopted as follows_
Moving structures-a Conditional Use Permit shall tie required before a building
permit a_. issuer. t., ,.-ve any dwelling r.a,it -or acre spry
buildings as hereinafter provided, to a permanent location within the City. The
minimum requirements of. a Conditional Use Permit which must be met for all dwelling
units moved to a new permanent location i n the City shall include the following:
A. The dwelling units must equal or exceed it VUIue the ac•janent homes.
Y. The owner must show proof of ownership of the proposed location.
C. The dwelling unit must be compatible with adjacent houses.
D. The dwelling unit must meet all requirements of the building code within
six months after it is moved. is bond sk:.;.i :+.: 044...re t equal in amount to the cost
necessary to abate any deficiencies that might existas determined by the Planning
Commission or the City Administrator.
Must be a permitted or conditional use in the zoning district.
F. Structures other than dwelling units must meet the following minimum
standards:
1. Meet allthe requirements of the Building Code within six months after
it is moved. A bond shall be required equalto the amount to the cost necessary to
abate deficiencies that might exist as determined by the Planning Commission or City
Administrator.
2. Be compatible with adjacent homes and structures.
SECTION III: Shakopee City Code Section 11.05, Subd 9 is here y amended by adding
the following:
•
G. Accessory building shall be exempt from the preceding regulations. An
administrative staff review of the moving of all accessory structures shall be
conducted and the following criteria must be met:
1. The structure must be clearly accessory in nature.
2. The accessory structure must be compatible with adjoining structures
in the proposed location.
3. The accessory structure must he equal or exceeding in value the adjoining
accessory structure in the proposed location.
4. The owner must show proof of ownership of the proposed location.
5. The accessory structure must meet all requirements of the Building Code
within three months after it is moved. A bond shall be required in un amount equal
to the costnecessary to abate deficiencies.
6. All setback and zoning requirements must be met.
7. The accessory structure must be :a permittei Accessory use in the District
in which it is intended to be located.
If any applicant shall feel aggrieved by a staff determination relative to an
accessory building, the applicant shall have the right to apply for a Conditional
Use Permit.
SECTION IV: Adopted by reference
The general provisions and definitions app :,aole to the entire City Code
including the penalty provisions of Chapter 1 and Section 11.99 entitled "Violation
a Misdemeanor" are hereby adopted in their entirety by reference as though repeated
verbatim herein,
SECTION V: When in force and effect
After the adoption, signing and attestation of this Ordinance it shall be
published once in the official newspaper of the City of Shakopee and shall be In
full force and affect on and after the date following such publication.
Adopted in session of the City Council of the City of Shakopee, Minnesota,
held this day of , 1982.
ATTEST: Mayor of the City of Shakopee
City Clerk
Prepared and approved as to form this 30th day of June, 1982.
Julius A. Coller, II, City Attorney
vwa•,+•r+ vmn•voo om,. r 4vi C40441MINOMKVAMIMPINSIW . nr b '44k4..,> _ '_t4.} »�i;c, -- ' '' _ .+�� ! .tg"
96L./
MEMO TO: Mayor and City Council
FROM: John K. Anderson/City Administrator
RE: Kilarney Hills Subdivision & By-Pass
R-O-W Problems
DATE: June 28, 1982
Introduction
Dick Mertz has discussed with staff two problems he and his partners are having in
developing the balance of Kilarney Hills. First, the By-Pass R-O-W cuts through
the currently platted portion and when potential buyers are told about it, it
effectively kills the sale. Second, according to Dick Mertz the Eagle Creek Town-
ship Board had "approved" the plan and the whole subdivision at a time when neither
the Township or City had the present requirement that lot sizes be a minimum of
21/2 acres.
Problem
These two problems were discussed with staff on more than one occasion and staff was
unable to find any acceptable solution for the developers. Now Mr. Mertz and his
partners have decided to bring the issues to a head by processing one or more building
permit applications in the By-Pass R-0-W and also by making an application for a
subdivision with lot sizes less than 22 acres based upon the "approval" formerly
given by the Town Board.
Options
Problem #1: Building Permits in the By-Pass R-O-W. The City has only two options.
One is to issue the permit(s) with an attached notice about the By-Pass (the City
Attorney said we can also record the description of the By-Pass with the County) .
The second is to acquire the property, a solution that would require that the City
rely on the future funding mechanism set up by the State (see attached memo from the
City Engineer dated 6/25/82) . We cannot deny the issuance of a building permit.
Problem #2: Prior Town Board "Approval" of the complete plan for Kilarney Hills.
The City staff has maintained that the only lots that are grandfathered in under our
new Zoning Code adopted 10/25/79 are platted lots of record; and that no sketch plan
or preliminary plan would qualify for grandfathering. Should the developer proceed
and file a plat application this will be a case in which official Eagle Creek Town
Board action will be measured against the fact that the land was not platted.
Neither Mr. Mertz or the Prior Lake City Office has been able to find in the minutes
of the Eagle Creek Town Board any action on the plat, however they are still looking.
The City's only alternative for this problem is to require that any new plat go
through our regular platting process and meet all present platting requirements.
Summary & Recommendation
If Council members can think of any other alternatives they are welcome. It appears
that the only decision the City can make right now, other than simply reacting to a
building permit application or plat application, is to actively seek to acquire the
lots in the R-O-W.
Kilarney Hills Subdivision & By-Pass
R-O-W Problems
Page -2-
This appears to be a tenuous operation at best as noted in the City Engineers memo.
Met Council could decide the parcels we purchased in Kilarney Hills either don't
meet the guidelines or that some other project should be funded; therefore, staff
recommends we wait until Met Council establishes its guidelines.
Action Requested
1. Direct staff to record a description of the By-Pass R-O-W to all building
permit issued in the By-Pass R-O-W.
JKA/cu
Attachment
MEMO TO : Leroy Houser
Building Official
FROM: H . R. Spurrier = -
City Engineer
RE: Bypass Right-of-Way Acquisition Funding
DATE: June 25, 1982
Pursuant to your request, I have investigated the possibility of using new
funds specially allocated for right-of-way acquisition for the Shakopee Bypass
and other specific Metropolitan area projects.
These funds were created in the last session of the legislature for certain
trunk highway projects.
I contacted Transportation Planning Engineer, Carl Hoffstedt, District 5,
regarding the funds and regarding the necessary procedures required to
utilize these funds.
I was advised that the funds were to be administered by Metropolitan Council,
and Mr. Hoffstedt suggested I call Ghaleb Abdul-Rahmen, Metropolitan Council
Traffic Engineer, to determine what procedures were necessary to follow in
using the available funds.
I called Mr. Abdul-Rahmen and was advised :
1. Funds would not be available until 1983 because the tax
that funds the program will not be certified until October
1982, collectable in 1983.
2. Metropolitan Council will not begin to formulate policy for
the priority system that will be used to fund right-of-way
acquisition until late 1982. Two factors would weigh heavily
in the priority system :
a) Metropolitan significance;
b) Individual hardship;
If the City funded right-of-way acquisition, there would be
no guarantee of reimbursement from this fund, although
Mr. Abdul-Rahmen indicated that it was likely that the
City would be reimbursed for right-of-way acquisition
costs incurred prior to the formulation of the acquisition
policy.
Leroy Houser June 25, 1982
Bypass Right-of-Way Acquisition Page -2-
As I discussed with you June 24, 1982 the principal concern Shakopee should
have is the concern that the policy formulated by Metropolitan Council will
assign a low priority to the Shakopee Bypass.
It is very important that the City monitor the progress of the department,
committee or commissions that formulate the policy for this program. It would
certainly be in the interest of the City of Shakopee to place someone on the
committee considering such policy.
Should you have any other questions regarding this matter, please contact me.
HRS/jiw
Ci
L7)
MEMO TO: John K. Anderson/City Administrator
FROM: Jeanne Andre/Assistant Administrator
RE: Park Grants
DATE: July 2, 1982
Introduction
This memo is intended as an update on the status of the preapplication for grant
fiscal year 1983 funding for Levee Drive Park (now called Huber Park Trail) under
the LAWCON/LCMR Programs. (Land and Water Conservation Fund and Legislative
Commission on Minnesota Resources) .
Background
In April the City Council authorized the submission of a grant application for
Levee Drive Park. Initial reports suggested the application would be highly ranked,
but the application was subsequently removed from the ranking process because the
project has statewide significance. The letter explaining the no ranking decision
and a letter I sent to protest this decision are attached. I also attended a meet-
ing of the Metropolitan Council Parks and Open Space Commission on June 28th to
request reconsideration of the decision not to rank the Shakopee project. The
commission will not adopt its final ranking until July 6th but I am not optimistic
that our project will be ranked.
City staff have always planned to seek funds for the Levee Drive Park Project as well
as other riverfront projects from the Lower Minnesota Watershed District. The lack
of satisfaction from LAWCON/LCMR has encouraged action on this other front now.
The watershed district works very informally and does not administer its funds as
a formal grant program. A City match is not specifically required although the
Council may wish to expand any one of the programs with local funds if district in-
volvement is secured. To initiate the process George Muenchow has suggested a
letter from the Mayor be sent to the District Chairman briefly outlining the
possible projects. The amount, timing and scope of Watershed District involvement
would then be negotiated by staff, with Council approval of the final package. A
draft of a letter which might be sent is enclosed for Council comment and approval.
Recommended Action
Authorize the Mayor to send a letter to the Lower Minnesota Watershed District re-
questing funding for projects in Memorial Park, Huber Park and Huber Park Trail
(previously Levee Drive Park) , with actual District and City involvement to be
negotiated by staff and approved by City Council in the future.
JA/cu
Attachment
IFVTI
CITY OF SHAKOPEE
INCORPORATED 1870
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 !7,14 1,t..�K f�
� •.;
7) PrFT
Mr. Raymond A. Haik
Attorney for the District
Lower Minnesota Watershed District
4344 IDS Center
Minneapolis, MN 55402
Re: Shakopee Park Improvement along the Minnesota River
Dear Mr. Haik:
The City of Shakopee desires to improve City parkland along the Minnesota River
between 1983 and 1985. A limited amount of City funds have already been allocated
for these projects. As always, the desire for improvement is greater than the
funds available for the projects. As the Watershed District was previously generous
in helping the City with improvements to Memorial Park, I am now making a preliminary
inquiry as to whether there are funds available to assist with the future improvements
described below. Three separate but interrelated projects are envisioned all of
which will link into the Minnesota Valley Trail System. District financial assistance
to any or all would be welcomed by the City.
the following is a brief summary of the proposed improvements and estimated costs.
Representatives of the City would be happy to meet with you to further explain these
projects with the help of visual aids or perhaps even an on-site visit.
1. Huber Park Trail - (Four block segment along river between Scott and Lewis
Streets) Clean up and planting, site grading and development of bituminous
trail along the bluff, provision of restrooms and construction of river
observation platform on old bridge pier, placement of existing electrical
lines underground. The City has already decided to extend Levee Drive
one block to the west and this project will significantly help the City's
effort at downtown redevelopment by focusing on the natural beauty of
the river.
2. Huber Park - Relocate service road, remove old shelter, relocate hockey
and skating rink, provide portable shelter, fill, grading sod and pro-
vision of safety fence. Total estimated cost $20,000.
3. Memorial Park - Provide electrical service to shelter number 2, provide
additional landscaping, provide access to delta across stream and
upgrade lowland access trail. Total estimated cost $21,900.
7' h a Heart o 1 l' r o O r s s V a / l it
An Equal Opportunity Employer
Mr. Raymond A. Haik
Page -2-
Please call if you would like to discuss any facet of our proposed improvements or
set up a more formal presentation. I will be happy to provide any further in-
formation which will aid in your review of the proposed projects.
• Sincerely,
Eldon Reinke
Mayor
ER/jms
cc: Russell Heltne
George Muenchow
John Anderson
Jeanne Andre
CITY OF SHAKOPEE
INCORPORATED 1870 :';•:I"
129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650{KOF
June 28, 1982
„l
Mr. Elliott Perovich , Chairman
Metropolitan Parks and Open Space Commission
300 Metro Square Building
St . Paul , MN 55101
Re : FY ' 83 LCMR Application for Levee Drive Park
City of Shakopee , Scott County
Dear Mr. Perovich:
The Minnesota Department of Energy, Planning and Development
( EPD) sent the attached letter to the City of Shakopee explaining
the decision not to rank the City' s fiscal year 1983 LCMR appli-
cation. I plan to speak to the Commission to request that this
decision be reconsidered.
EPD staff have interpreted the law through which local LCMR
grants are provided to prohibit funding for projects which have
statewide recreational value . The City of Shakopee has taken a
more positive stance that local and state significance can be
coterminous . When preparing the preapplication for. 1983 funding
I spoke with four different persons from the State Division of
Natural Resources (DNR) , all of whom encouraged local interest
and development of trail area . The concept of the Minnesota
Valley Trail System involves cooperative efforts by federal ,
state and local units of government . The trail along the Minne-
sota River has been promoted by the state government since 1934.
However implementation has been difficult and state funding is
not forthcoming. Because the trail is locally significant for
the Shakopee Downtown Redevelopment Project , the City made a
commitment to promote improvements on a four block area . The
proposed improvements in the Shakopee grant application go
beyond the trail development proposed by the state if funds do
become available .
Given this additional background and local perspective , I
ask that the Metropolitan Parks and Open Space Commission reject
the EPD staff recommendation not to rate the Shakopee preliminary
7' h II car / al Praq ri' ; s Va 11c
An Equal Opportunity Employer
Mr. Elliott Perovich G
Page Two
June 28 , 1982
grant application for fiscal year 1983 LCMR funding. In addition
I recommend that if projects are to be rejected for LCMR funding
when they have state or federal significance in addition to local
significance , this •criteria should be clearly stated in the pub-
lished materials circulated to communities who wish to apply for
LCMR funds .
Thank you for your consideration.
Sincerely ,
anne Andre
Administrative Assistant
JA/jms
enclosure
The Minnesota Deportment of
Energy,Planning&Development
^" C FD
JUN 71982
June .10, 1982 CITY OF SHAKOPEE
Jeanne Andre
Administrative Assistant
City Hall
129 East First Avenue
Shakopee, Minnesota 55379
RE: Review of FY'83 LCMR Application for Levee Drive Park
City of Shakopee, Scott County
Dear Ms. Andre:
During the course of the preliminary application review this office
is in frequent contact with other public agencies that may wish to
comment on particular local government proposals. One such public
agency is the Department of Natural Resources.
Within the past week we have been informed by DNR that a substantial
portion of your proposed project is located on a future state trail
corridor. By law, this grant program is available to local units of
government for recreation projects of local significance. Because
your project has been deemed to be of statewide recreation value it
is our belief that your proposal is inconsistent with the law creating
the LCMR grant program. Therefore, this office will not continue
processing your application at this time. We suggest that you continue
to work closely with the DNR to secure funding for the state trail .
If you have any questions, please feel free to call me at 296-1567.
Sincerely,
T
Louis F. Jambdis, Asst. Grants Supervisor
Parks and Recreation Grants Section
/pas
Planning Division 100 Capitol Square,550 Cedar Street,St.Paul,MN 55101 612-296-3985
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MEMO TO: Mayor and City Council
FROM: John K. Anderson/City Administrator
RE: Change Order Policy
DATE: July 1, 1982
Introduction
The City has a change order policy that it adopted July 2, 1981. The policy has
worked reasonably well, however, a small clarification is needed for change orders
under 1%. The needed change became apparent when we were processing Change Order
#1 for the Pump House for. Water Supply Well #6 for contract #81-2KT.
Problem
The current policy language states that staff will "report to" Council all 1%
changes until they collectively equal 5% at which time Council will review and
act on all change orders. Judy and Bo indicated that actually a contract change
even as small as 1% needs Council action, and that the policy intent was aimed
at allowing prior staff approval of small change orders.
Recommendation
Staff recommends that the change order policy be amended to read that change
orders and/or quantity changes of less than 1% can be made by the project ad-
ministrator with concurrance of the City Administrator and then placed on the
consent agenda at Council's next meeting. Staff also recommends approval of
Change Order #1 for the Pump House Contract (attached) .
Action Requested
1. Amend Administrative Policy #41 regarding Change Order Administrative
Procedures adopted July 2, 1981 by changing the language in guideline
#1 as follows: delete "reported to City Council at its" and insert
"placed on the consent agenda at Council's".
2. Approve Change Order #1 for the Pump House for Water Supply Well #6
Contract #81-2KT , a decrease amount of $62.25.
JKA/cu
Attachment
/ /. v
WILLIAM D. SCHOELL
CARLISLE MADSON
JACK T. VOSLER
JAMES R. ORR
HAROLD E. DAHLIN
LARRY L. HANSON SCHOELL Si. MADSON. INC.
JACK E. GILL
THEODORE D. KEMNA ENGINEERS, SURVEYORS, PLANNERS
JOHN W. EMOND AND SOIL TESTING
KENNETH E. ADOLF
WILLIAM R. ENGELHARDT
R. SCOTT HARRI (612) 938-7601 • 50 NINTH AVENUE SOUTH • HOPKINS, MINNESOTA 55343
GERALD L. BACKMAN
R. MARK KOEGLER
June 10, 1982
Shakopee Public Utilities Commission
c/o Mr. Lou Van Hout
1030 East Fourth Avenue
Shakopee, Minnesota 55379
Subject : Pump House for Water Supply
Well No. 6
Contract No. 81-2 KT
Gentlemen :
Enclosed please find eight (8) copies of Change Order
No. 1 for the subject project .
This change order revised the contract to include the
additional cost of the face brick selected for the structure.
The cost allowance for brick in the original contract was
$190. 00 per 1000 brick while the cost of the selected brick is
$280. 00 per 1000 brick. This results in a total added cost of
$672. 75.
The change order also revises the contract to include the
cost reduction for furnishing a smaller sized pump motor starter
as required for a 100 horsepower well pump rather than 125 horse-
power as the original contract requires. This resulted in a
cost reduction of $735. 00. Copies of the change orders as
submitted by the Contractor detailing the costs are attached.
The net effect of Change Order No. 1 is reducing the
contract amount by $62 .25 to yield a revised amount of $110, 909. 75.
Approval is recommended.
Very truly yours,
SCHOELL & MADSON, INC .
SOOAdolf :mkr
-closures
CHANGE ORDER
Change Order No. : 1 Project Name:_Pump House for Water Supply
Well No. 6
Date: June 3, 1982 Contract No. : 81-2 KT
Original Contract Amount: $ 110,972.00
Change Order(s) No.` thru No. $ -0-
Total Funds Encumbered Prior to Change Order $ 110,972.00
Description of Change Order:
ADDITIONS
Additional cost for selected face brick +$672.75
DEDUCTIONS
Reduced cost for reducing the pump starter from
size 5 to size 4 and reducing the circuit
breaker and branch circuit conduit and wire
from 275 amp to 200 amp. -$735.00
Net Decrease in Contract Amount
Resulting From Change Order No. 1 $ 62.25
The above described work shall be incorporated in the Contract, referenced above, under
the same conditions specified in the original Contract as amended unless otherwise
specified herein. Any work not so specified shall be performed in accordance with the
Standard Specifications adopted by the City of Shakopee, Minnesota.
The amount of the Contract shall be decreased by $ 62.25
The number of calendar days for completion shall be increased by N/A
Original Contract Amount $ 110,972.00
Change Order No. 1 thru !-_ $ - 62.25
Total Funds Encumbered $ 110,909.75
Completion Date: July 1, 1982
The undersigned Contractor hereby agrees to
perform the work specified in this Change
Order in accordance with the Specifications,
conditions and prices specified herein.
APPROVED AND RECOMMENDED:
Contract. 1. /1A & Construction, Inc. Schoell & Madson, Inc.
B Y: cA- Argr.4 .
Title: 'John H. Aderman,Pres id ent Kenneth Adolf
Date: June 4, 1982 Date:
APPROVE,: City of S kope / APPROVED AND RECOMMENDED:
// Shakopee Public Utilities Commission
BY: %!i / AL.,
,
Mayor /J'/` `c// --- C- / 'J- -�
4111‘ _ + I - i— fr2 Uf ility Manager Date
1
Adm nis r.: or Da e Approved as to form this day of
_ -- — 19`
City Clerk --^ ---' Date
City Attorney
to
MEMO TO: John K. Anderson, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Interfund Transfers
DATE: June 28, 1982
Introduction and Background
There are various interfund transfers contained in the 1982 budget.
At this time, it is requested that Council approve the below listed transfers.
From Sewer Fund to:
1980 Improvement Fund - Debt Service $ 22,000.00
Sewer Plant Bonds - Debt Service 27,300.00
From General Fund to:
G.O. Judgement Bond - Debt Service 12,530.00
Community Services 33,500.00
From Revenue Sharing Fund to General Fund
Administration
Copier Copy Duplicating Products 6,995.00
Automobile Freeway Dodge 7,331.00
Automobile Tuff Kote Dynol 80.00
Automobile Deputy Registrar 45.00
Building Inspections
Files (3) Business Furniture 1,397.25
Police
Automobile North Star Auto Auction 4,525.00
Automobile Deputy Registrar 4.50
Automobile Freeway Dodge 7,775.00
Automobile Tuff Kote Dynol 80.00
Automobile Deputy Registrar 53.00
Copier IBM 2,872.43
Propane Tank Valley Industrial Propane 21,000.00
Radar Kustom Signals 1,749.54
Park
Fertilizer
Spreader Long Lake Ford 740.00
Rear Blade Long Lake Ford 975.00
Engineering
Drafting Table Copy Equipment 1,696.47
Government Buildings
Library Air
Conditioner Associated Mechanical 3,375.00
A
John K. Anderson, City Administrator
June 28, 1982
Page 2
From Capital Equipment Fund to General Fund
Police
Radar Kustom Signals 450.06
(Balance of ambulance sale proceeds as per grant)
$156,474.25
Action
Move to approve the transfer of monies as follows: from the
Sewer Fund, $22,000.00 to the 1980 improvement fund and $27,300.00
to the Sewer Plant Bond fund; from the General Fund, $12,530.00 to
the G.O. Judgement Bond fund and $33,500.00 to Community Services; from
the Revenue Sharing Fund to the General Fund, $60,694.19; from the Capital
Equipment Revolving Fund to the General Fund, $450.06.
GV/ljw
; «,, City of Shakopee ,
/ p-5 HIK a p EF POLICE DEPARTMENT
...
0N14ES0l
VA 476 South Gorman Street
SHAKOPEE, MINNESOTA 55379
"1k ifj
Tel. 445-6666 ,f0-1
55379 fit
TO: Mayor , Council Members
FROM: Tom Brownell
SUBJECT: Residential Parking - Bluff Street
DATE: June 30 , 1982
INTRODUCTION
Residents in the area of Dakota and Bluff Streets have contacted
council and staff regarding litter, noise , disorderly behavior
and parking problems.
BACKGROUND
On June 29, 1982 residents appeared before council and voiced
their concerns. Council directed staff to meet with residents
and recommend a possible solution to the problems.
RECOMMENDATION
Install signs one block east and west of Dakota Street on
the north and south sides of Bluff Street, "Local Residential
Parking Only This Block. Violators Tagged/Towed at Owner' s
Expense . " The signing has been reviewed with the City Attorney.
COUNCIL ACTION REQUESTED
Direct staff to install signs one block east and west of Dakota
Street on the north and south sides of Bluff Street, "Local
Residential Parking Only This Block. Violators Tagged/Towed
at Owner' s Expense . "
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