HomeMy WebLinkAbout03/23/1982 TENTATIVE AGENDA
ADJ.REG. SESSION SHAKOPEE, MINNESOTA MARCH0 , 1982
Mayor Reinke presiding
1 ] Roll Call at , 7 : 00 P.M.
2 ] Recess to conduct an H.R.A. Meeting
3 ] Reconvene
4] Communications :
a ] Metropolitan Waste Control Commission re : discharge of
septage into its system
b]
5] Propane Fuel Storage - tbld. 3/16
6 ] Res . No. 1990, Amending Garbage Service Fees
7 ] Local Job Service Office
8 ] Permanent Employment Status for Cora Underwood
9 ] Proposed Amendments to 1982 Annual Budget
10 ] Other Business :
a ]
b]
c ]
11 ] Adjourn to Tuesday, March 30, 1982 at 7 : 30 P.M. (Cable Consultant ' s
Presentation to Council and Committee )
John K. Anderson
City Administrator
TENTATIVE AGENDA
Housing and Redevelopment Authority in and for the
City of Shakopee , Minnesota
Adjourned Regular Session March 23, 1982
Vice Chrmn. Colligan presiding
1 . Roll Call at 7 : 00 P.M.
2 . Approval of Minutes of March 16 , 1982
3 . 1982 Budget
a . Discussion
b. Adopt Resolution No. 82-3
4. Other Business
5. Adjourn
Jeanne Andre
Executive Director
PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
ADJ. REG. SESSION SHAKOPEE, MINNESOTA MARCH 16, 1982
Chrm. Leroux called the meeting to order at 7:05 P.M. with Comm. Vierling, Wampach
and Colligan present. Absent was Comm. Lebens. Also present were Jeanne Andre,
HRA Director, John K. Anderson, City Admr. ; Rod Krass, Ass't City Attorney and
Judith S. Cox, City Clerk.
Vierling/Wampach moved to approve the minutes of March 2, 1982 as kept. Motion
carried with Comm. Colligan abstaining because of his absence at that meeting.
Colligan/Vierling moved that each Commissioner of the Shakopee HRA be requested to
make a written declaration under oath of his or her ownership or any interest in
real estate in the City of Shakopee and the nature and extent thereof, to be placed
on file with the Executive Director on or before April 1, 1982, to be disclosed at
the April meeting of the HRA. Updates to this declaration to be filed each year
by December 31, for disclosure at the annual meeting. Motion carried unanimously.
The HRA Director stated that if the Commissioners notified her of the real estate
interests, she would see that they were typed in a form.
Colligan/Vierling moved to request City Council to approve transfer of $2,613.68
from the Hi-Rise Fund to the HRA Fund for 1980 and 1981 staff costs for administra-
tion. Motion carried unanimously.
Brief discussion was held regarding the letter of credit for Goodwin Builders.
Colligan/Wampach moved that a letter of credit for $104,000 be provided by Goodwin
Builders, which will be adequate to meet contractual agreement if construction of
two structures on Lots 3, 4 and 5, Block 3, Macey Second Addition is staggered; the
letter of credit to be secured no later than April 1, 1982. Motion carried
unanimously.
The HRA Director gave an update on the Fourth and Minnesota project, stating that
2 of the 3 buyers have been approved, and she is optimistic that the deadline will
be met.
The HRA Director reported that the manager of SPUC is requesting that an increased
easement be given to SPUC for Outlot A, Macey Second Add'n to cover the poles already
in place there. This would be an extension of the easement granted in Lot 3, Macey
Second Add'n. The consensus was to have the HRA Director bring the information to
the City Attorney for the drafting of the legal papers. It was also requested that
the HRA Director bring back a sketch of the Outlot when the easement comes back, to
show how it affects this lot and whether it can be divided in two.
Colligan/Vierling moved to adjourn to March 23, 1982 at 7:00 P.M. Cncl. Leroux
stated he will not be present at that meeting. Motion carried unanimously. Meeting
adjourned at 7:24 P.M.
Jeanne Andre
HRA Executive Director
Diane S. Beuch
Recording Secretary
MEMO TO: Shakopee Housing and Redevelopment Authority
FROM: Jeanne Andre , Executive Director
RE: 1982 Budget Revisions
DATE: March 19, 1982
Introduction:
The Housing and Redevelopment Authority is to consider 1982 budget
decisions in conjunction with budget revisions for the City of
Shakopee . The attached documents explain recommended revisions .
Background:
The 1981 actual revenues and expenditures are now available in the
HRA trial balance . These figures are in the column "81 Trial Balance"
which has been added to the 1982 Housing and Redevelopment Authority
General Fund Budget Summary included in the 1982 overall City budget
process last summer and fall .
Actual revenues according to the trial balance were $6 ,756 above the
' 81 budgeted revenues and actual expenditures were $10,474 below
budgeted expenditures , for an overall increase in the fund balance
of $17 ,230. This improved picture was possible largely due to the
availability of funds from the 1978 Block Grant and increased
interest earnings .
The following revisions are now recommended to the 1982 budget :
1 . Revenues should be increased by $2 ,000 in the interest category
from $6 ,000 to $8 ,000. Even the increased amount is relatively
conservative considering 1981 interest earnings were above
$10,000 and the fund balance on which income will be earned
is higher.
2 . Expenditures should be revised as follows :
a. Increase "Personnel Services" by $1 , 500. This amount
includes approximately $800 for services provided by the
Finance Department and $700 for clerical services . In
the past these services have been charged to the HRA
without a previous budget commitment , by exchanging hours
provided by the HRA Director for Administration. However ,
if that practice is continued the HRA Director will
effectively be working only 42 percent time (approximately
17 hours per week for the HRA) which is not adequate ;
rather than 50 percent time envisioned when the budget
was passed. Therefore , this change in procedure is
recommended.
Shakopee HRA March 19 , 1982
1982 Budget Revisions Page -2-
b. Increase "Supplies and Services" by $800. This should
cover the cost of moving the electrical transformer and
wires in Macey 2nd Addition. This work was previously
to be paid with grant funds , which have all been spent .
c . Reduce Capital Outlay by $1 , 500. The typewriter budgeted
for 1982 was purchased in 1981 and is included in the
1981 expenditures .
d . Add transfer of expenditure of $1663 to the Capital
Fund 22 , Fourth and Minnesota Project , to cover
expenses charged to this fund which cannot be reimbursed
from the grant .
The suggested revisions will provide a deficiency of revenue over
expenditures of $468 and a year-end fund balance of $98, 765 .
Alternatives :
1 . Adopt the recommended budget revisions ;
2 . Make no budget revisions ;
3. Suggest other budget revisions for adoption.
Recommended Action:
Adopt Resolution No. 82-3, A Resolution Amending The Tentative
General Fund Budget For 1982 .
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RESOLUTION NO. 82-3
A RESOLUTION AMENDING THE TENTATIVE
GENERAL FUND BUDGET FOR 1982
WHEREAS, the By-Laws of the Housing and Redevelopment
Authority in and for the City of Shakopee provides that a budget
be prepared on an annual basis ; and
WHEREAS , on October 6 , 1981 , the Shakopee Housing and
Redevelopment Authority adopted a tentative general fund for
1982 in Resolution No. 81-7 ; and
WHEREAS , certain revisions to the tentative general fund
budget for 1982 are now proposed .
NOW, THEREFORE, BE IT RESOLVED, that the tentative General
Fund Budget for 1982 be amended as noted on the attached schedule .
Adopted in Session of the Housing and Redevelop-
ment Authority in and for the City of shakopee , Minnesota , held
this day of , 1982 .
Chairman of the Housing Authority
ATTEST:
Executive Director
Secretary
Approved as to form this
day of , 1982 .
City Attorney
Housing and Redevelopment Authority in and for the
City of Shakopee
1982 Budget
1981
1980
Object Actual1981 As Of 1982 1982
Ap ro !Ji 81
' ProP_used Amended
4100 Salaries-Full Time 9745 17000 6907
4112 Overtime-Full Time S9 0 9265 0
10, 530
4130 Salaries - Part II 0 0
4140 PERA 669 0 52 0 0 0
935 298 510 580
4141 Pensions-FICA
4150 Health & Life Insu 774 1130 354 616 701
4151 Workmens Comp. Insu 395 950 295 624 709
95 110 244 150 150
Total Personal Services 11737 20125 8150
11165 12 ,670
4210 Office Supplies 319 200
4220 General Supplies S3 50
150 150
2
4315 Other Prof. Service 100 2 50
50
4320 Postage 2273 4875 3131 500 1 , 300
4321 Telephone 0 0 0 105 105
4330 Travel Expense 196 35C 118 300 300 222 700 33 450 450
4350 Legal Notices Publ
4351 Printing & Reproduction 033 100 0 50 50
4360 Gen. & Liab. Insur350 308 6400
75 675
1123
4381 Building Rental 0 0 675 675
4390 Conferences & School0 0 74 270035 2 , 700
23
4391 Dues & Subscription 20 0 900 0 390 350
4394 Books & Pamphlets100 100190
5 90
4512 Capital-Office Equip. 8 15
Transfer 0 4311 15 1500 0
1 ,663
Total Amounts This Division 16007 27900 12297 18500 20 ,968
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I March 10, 1982 1 ,1 i..)02
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Mr. John K. Anderson, Administrator Col 0...'r SHAKUPLE
City of Shakopee
129 E. First Street
Shakopee, MN 55379
Dear Mr. Anderson:
The Commission thanks you for your letter indicating the adoption of the
"Sewage and Waste Control Rules and Regulations for the Metropolitan Disposal
System". Your letter also requests that the Commission consider the discharge
of septage into its system at some point within the city. This letter will
address our response to the request.
In the past, the Commission has not operated any discharge points for receipt
of septage into our facilities. However, local government units have permit-
ted discharge of such wastes into a locally or metropolitan owned facility in
its community with a system of license and fees. The communities that carry
out this program have, in most part, checked with the Commission as to whether
such wastes would significantly affect the operation of the specific treat-
ment works to meet effluent quality standards. In addition, we have discour-
aged the discharge of septage into collection systems which have treatment
plants without sludge disposal facilities such as the Blue Lake Plant.
However, the Commission has recently, by its March 9, 1982 letter to local
government units, established a more definite policy regarding the discharge
of septage and other transported wastes into the Metropolitan Disposal System.
(See attached letter. ) Upon receipt of further information from this inquiry
regarding "Regulation of Waste Transport Haulers", the Commission will ,
together with a local government unit, determine sites necessary for discharge
of these transported wastes which include septage. The discharge point(s) will
be determined based on impact on the treatment works and may be located in
community or Commission owned collection facilities.
The Commission, upon receipt of this information, will meet with communities
who may want to establish septage discharge points in their community. If we
can be of further assistance in this regard, please write the Commission.
Sincerely,
eA,„/
„, ,... .6.
George W. Lusher
Chief Administrator
cc: Senator Bob Schutz W. K. Johnson, MWCC
Representative Tom Rees W. A. Blain, MWCC
Charles Weaver, Metropolitan Council B. J. Harrington, MWCC
350 METRO/OUARE BLDG.
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_- �,�1, ,.�aa;ti I co City of Shakopee ��
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—�� 0).,_____,- SHAKOPEE, MINNESOTA 55379
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TO: Mayor , Council Members
FROM: Tom Brownell
SUBJECT: Propane Storage
DATE: March 8, 1982
INTRODUCTION
The City currently has eight vehicles operating on propane fuel
at a weekly consumption rate of approximately 500 gallons
averaged over a twelve month period. The cost of propane fuel
is presently 59. 9G per gallon plus 13G road tax (72. 9G) in com-
parison to unleaded tank price of $1. 13 per gallon. During the
past year, staff and interested council members have informally
discussed the feasibility of increasing the City' s propane
storage capacity.
BACKGROUND
Our present propane fuel storage capacity is a 1000 gallon tank.
Due to fuel expansion, actual storage is less and weekly de-
liveries of fuel are required. Under our lease agreement, the
storage tank and pumping equipment were installed on City pro-
perty for a one-time charge of $1, 000 .00 with the provision
that fuel shall be purchased from the vendor at the current
BPN price index.
There are two disadvantages to our current leasing agreement.
1 . Fuel must be purchased from the vendor leasing the tanks to
the City which prohibits purchasing on the open market when
consumption by agricultural and home heating usage is low.
2 . The cost of propane is higher due to frequent deliveries.
A minimum of l0G per gallon cost savings would be achieved
if we had storage capacity capable of holding a tank truck
load of fuel which eliminates transferring small amounts
of fuel from the vendor ' s tank to a truck to our tank.
go GSL¢ve 'go LI-Noted
COST FACTORS
Staff has received a quotation for one 11, 000 gallon storage
tank; dispensing equipment and installation for $18, 000.00 .
Our annual consumption rate is 24,000 gallons. Due to a fluctu-
ating fuel market, it is difficult to project an accurate pay
back figure if it is to be an important consideration. Other
important factors' should be the capability of obtaining fuel
at the lowest cost, and being assured of an adequate supply
when other fuels are limited.
SAFETY FACTORS
Staff has reviewed the tank site (storage area south of Public
Works building) with an assistant State Fire Marshall and found
the site meets all safety regulations. We are required to pro-
vide the Fire Marshall with a formal site plan for final authori-
zation.
ALTERNATIVES
1 . Purchase one 11, 000 gallon propane storage tank and related
dispensing equipment using Capital Improvement funds at a
cost of $18, 000 .00 .
2. Reconsider proposal at a later date pending improvement of
economic climate , or in the event fuel availability or cost
becomes a greater factor.
RECOMMENDATION
I believe the purchase of the system would enable the City to
realize additional fuel costs savings in the operating budget,
however, due to our current revenue concerns, I recommend a re-
viewal of the proposal at a later date.
ACTION REQUESTED
Reconsider during July budget proposals .
NOTE : Torn Brownell was contacted on Friday and obtained more
information and will present it on Tuesday.
MEMO TO: John K. Anderson, City Administrator
FROM: Judith S . Cox
RE: Amending Garbage Service Fees
DATE: March 18I 1982
Introduction
On March 16 , 1982 Council directed staff to prepare a resolution
amending the fee schedule to increase garbage service rates by
12¢ to cover City administration and billing costs , pursuant to
a memo from the Finance Director.
Background
The resolution raises the fees beginning April 1st rather than
April 6th simplifing billing. Shakopee Public Utilities has
already been advised of the change in order than they can have
their billing system programmed for the April billing. Waiting
until after Council action would not have afforded them sufficient
time to meet the April billing.
Action Requested
Offer Resolution No. 1990, A Resolution Amending Resolution No. 1943
A Resolution Setting Fees For City Licenses , Permits , Services and
Documents , and move its adoption.
JKA/jms
RESOLUTION NO. 1990
A RESOLUTION AMENDING RESOLUTION NO. 1943
A RESOLUTION SETTING FEES FOR CITY LICENSES,
PERMITS , SERVICES AND DOCUMENTS
WHEREAS , Resolution No. 1943 , adopted by the Shakopee City
Council on December 1 , 1981 , established fees for refuse collec-
tion; and
WHEREAS , the said fees will only cover the contract expenses
to the City and not City administration and billing costs .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that Resolution No. 1943 is hereby amended
effective April 1 , 1982 by changing the garbage service rates
as follows :
Urban Residence $4. 45/month
Senior Citizen in Urban Residence $2 . 92/month
Adopted in session of the City Council of the City
of Shakopee, Minnesota, held this day of , 1982 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1982 .
City Attorney
MEMO TO: Mayor and City Council
FROM: John K. Anderson, City Administrator
RE: Local Job Service Office
DATE: March 18 , 1982
Introduction
As you have probably read in the local newspaper, Shakopee ' s local
Job Service Office is scheduled to be phased out . After reading
about this , the Shakopee Chamber of Commerce got involved to see
what , if anything, they could do to keep the office in Shakopee .
The Chamber feels strongly about keeping the local office here
because unemployed Shakopee residents will have to go to Hopkins
if the office is closed.
Problem
The Chamber discovered that with the State cutbacks , the State can
no longer maintain a local Job Service Office in Shakopee unless it
can significantly reduce some of its costs . Through discussions
with the Job Service , the Chamber discovered that if a rent free
facility could be found there would be a chance to keep a local
office here with reduced staffing.
I was contacted by Virgil Mears who inquired about the space above
City Hall that will be vacated by Rick Wolfe . After discussing the
matter with Virgil , I also suggested they check out the space above
the Police Department . Both locations have been reviewed by Job
Service staff along with several other locations , and the Chamber
would like to know if City Council would be willing to make either
of the locations available should they be selected by the Job
Service .
Alternatives
1. Offer both of the sites rent free .
2 . Offer one of the sites rent free .
3 . Offer neither of the sites rent free .
Summary and Recommendation
The City has the opportunity to keep several jobs in Shakopee and to
assist our unemployed citizens by making the Job Service Office more
accessable than it would be in Hopkins . If the City makes either site
available we should stipulate that improvements and utilities be paid
by the Job Service and we should probably have a formal one year
lease .
Presently we receive $250/month for our lease with Rick Wolfe and
if we would be able to lease the space again to a business we would
be foregoing any opportunity to retain roughly $3000 per year in
revenues . We are receiving no income from the space above the Police
Mayor and City Council
Page Two
March 18 , 1982
Department , therefore I feel that we should offer both sites with
the latter being our preference.
Action Requested
Authorize the appropriate City officials to negotiate a lease for
$1 with the local Job Service preferably for the space above the
Police Department , or for the space above City Hall if that
is the only way to keep the Job Service Office in Shakopee.
JKA/jms
„�ofEl14:p_ CITY OF SHAKOPEE
p({ ,. • v 129 East First Avenue, Shakopee, Minnesota 55379
'PN
MEMO
TO: John Anderson/City Adm.
FROM: LeRoy Houser/Bldg. Official
SUBJECT: Evaluation - Cora Underwood
DATE: March 16 , 198 '
Introduction:
Cora Underwood has now completed her six months probation.
Background:
During the six months Ms. Underwood has worked for me , I have monitored
her performance from the standpoint of; productivity, ability to
communicate with co-workers and the general public , knowledge and
ability, willingness to work with other departments and employees,
personal habits, neatness in appearance , punctuality and her overall
attitude.
It is my opinion, Ms. Underwood ' s performance in the above mentioned
areas is excellent and is a welcomed addition to city staff.
Alternative :
Lay her off.
Recommendation:
It is my recommendation she be placed on permanent status.
Action Requested :
Place Ms. Underwood on permanent employment status with her probation
at an end February 24, 1982 .
LH:cu
;kV
MEMO TO: Mayor and Council
FROM: John K. Anderson/City Adm.
RE: 1982 Budget Amendments
DATE: March 19 , 1982
Introduction:
The proposed amendments presented in this memo include three type of bud-
get changes : changes reflecting cuts in state aid (Homestead Credit
Revenue ) , revised ' 82 revenue and expenditure estimates and a smaller
number of changes that relate to council action taken since the 1982
budget was approved.
The figures included in the memo are based upon trial balances for 1981
some of which have been finalized by the auditor, but which have all been
listed as "trial balance" . In addition, as of this writing, the Legis-
lature has not passed the proposed "budget package " , as expected, to solve
the latest $260,000 ,000 deficit. The changes below include the cut ,
$15 ,000 in General Fund Homestead Credit Revenue , that the city would
have to absorb if the "package" as proposed had passed
Format :
The format for each fund is the same and includes : the actual 12/31/80
fund balance , the budgeted 1981 revenue and expenditures , the revenue
and expenditures trial balance for 1981 , the trial fund balance 12/31/81 ,
the budgeted 1982 revenues and expenditures , the proposed changes in 1982
revenue and expenditures ( these are the only numbers listed in line item
detail ) , the revised 1982 revenue and expenditure budgets and the revised
12/31/82 fund balance .
The purpose of this summary is to provide a minimum amount of data show-
ing what happened in 1981 and how the proposed 1982 changes would change
the estimated 12/31/82 fund balances .
The bulk of the changes reflect things we know to have happened in 1981 or
early 1982 and should be reflected in the 1982 budget . There are a handful
of new items that I will touch upon when we discuss the material .
As you will see , the General Fund' s trial balance shows that 1981
revenues exceed expenditures , thus increasing our unappropriated fund
balance to $706 ,302 or 30% of the 1982 operating expenditures . It also
appears that all but six divisions "lived within" the 1981 budgets .
Summary:
Please bring your 1982 budgets to the meeting. The changes are listed
by fund and the funds are in the same order that they appear in the
budget. I hope that we will have a final decision from the Legislature
by Tuesday nights ' meeting so that we can make some meaningful decisions .
If we don' t have the information, or if there are other items that are
unresolved, we can delay any final decision to 4/6/82 .
Mayor & Council/J. Anderson
1982 Budget Amendments
Page -2-
Action Requested:
Approve Resolution # amending Resolution # approving the 1982
budget .
JKA: cu
GENERAL FUND
Actual 12/31/80 Fund Balance $659 , 561
Budgeted ' 81 Revenue : $2 , 123,526 Budgeted ' 81 Expenditures : $2 , 125 ,026
Trial Bal . ' 81 Revenue : $2 ,088 ,957 Trial Bal . ' 81 Expenditures : $1 ,973 ,530
Trial Fund Balance 12/31/81 $774,988
Budgeted ' 82 Revenue $2 ,262 ,059 Budgeted ' 82 Expenditures $2 ,330 , 745
Proposed ' 82 Changes : Proposed ' 82 Changes :
Current Ad Valorem - 13 ,500 Increase Sen. Cit . 4/wk + 1 ,000
Cable Franchise + 8 ,000 Bldg. Insp. Tires + 200
Pool Table License + 1 ,000 Bldg. Insp. School + 120
Mechanical Permits + 13 ,000 Police Computer Terminal
Homestead Credit - 17 ,000 rent + 1 ,200
DED Grant - 4, 185 Police Copy Machine
Local Gov' t Aid - 12 ,500 Maint . Agr. + 480
Attached Machinery Baseball Assoc . Lighting + 1 ,000
Aid - 3 ,000 Eng. Distance Measure + 700
Co . Road & Bridge Aid - 5 ,000 Mn. Good Roads Sub. + 70
Plat-Rezone-Cond. Use - 1 ,000 CertainTeed Appraisal + 1 ,000
Season Tickets-Pool + 1 ,000 Valley Fair Appraisal + 6 ,000
Pool Concession - 1 ,000 Mech. Insp. Hospital + 4 ,500
Interest + 20,000 Workmans Comp. - 12 ,000
Rents - 2 ,000 ICC - 3 ,000
Revenue Sharing City Adm. & Chief of
Transfer + 30,000 Police Car Allowance + 900
Cap. Equip. Revolving 2 Cash Registers + 600
Transfer + 4,000 Cable Personnel Services + 1 ,400
Miscellaneous + 3 ,000 Cable Prof . Services - 29 ,200
NET CHANGE + 20, 815 Cable Travel & Subsis-
tance + 450
Bldg. Ins .p Files (RS ) + 1 ,400
Eng. Drafting Table (RS ) + 1 ,700
Propane Tank (RS ) + 18 ,000
Recorder Mayor/Mgr. + 300
Reforestation + 3 ,000
Purchase Used City Hall
Copier (RS ) + 7 ,000
City Adm. Car (RS) + 1 ,000
Public Works Salt Shed
(CER) + 4,000
Public Works Rear Blade + 1 ,000
Public Works Fertilizer
Spreader + 800
Contingencies + 7 ,195
NET CHANGE T---7771-5
Revised ' 82 Revenue : $2 ,282 ,874 Revised ' 82 Expend}tures : $2 , 351,560
Estimated Fund Balance 12/31/82 $706 , 302
1This unappropriated balance equals 30% of the 1982 revised expenditures
•
-1-
REVENUE SHARING FUND
Actual 12/31/80 Balance $162 , 751
Budgeted ' 81 Revenue : $105 ,000 Budgeted ' 81 Expenditures : $ 63 ,250
Trial Bal . ' 81 Revenue : $166 ,080 Trial Bal . ' 81 Expenditures : $ 49 ,629
Trial Fund Balance 12/31/81 $279 , 202
Budgeted ' 82 Revenue $118,000 Budgeted ' 82 Expenditures $202 ,600
Proposed ' 82 Changes : Proposed ' 82 Changes :
Interest Income @ 127 + 18,000 City Adm. Car + 1 ,000
NET CHANGE + 18 ,000 Public Works Rear Blade + 1 ,000
Public Works Fertilizer
Spreader + 800
City Hall -100,000
City Hall Copier + 7 ,000
Bldg. Insp. Files + 1 ,400
Eng. Drafting Table + 1 , 700
Propane Tank + 18 ,000
Word Processor -0-
NET CHANGE - 69 ,100
Revised ' 82 Revenue : $136 ,000 Revised ' 82 Expenditures : $133 , 500
Estimated Fund Balance 12/31/82 $281 , 702
PARK RESERVE FUND
Actual 12/31/80 Fund Balance $16 , 762
Budgeted ' 81 Revenue : $ 16 ,500 Budgeted ' 81 Expenditures : $ 52 ,600
Trial Bal . ' 81 Revenue : $ 43 ,266 Trial Bal . ' 81 Expenditures : $ 7 ,921
Trial Fund Balance 12/31/81 $88,207
Budgeted ' 82 Revenue $ 26 ,500 Budgeted ' 82 Expenditures $ 20 ,400
Proposed ' 82 Changes : Proposed ' 82 Changes :
Interest Income @ 12% + 9 ,000 JEJ Acquisition + 33 ,000
LAWCON Grant + 42,500 JEJ Development + 18 ,000
NET CHANGE + 51 ,500 NET CHANGE + 51 ,000
Revised ' 82 Revenue : $78 ,000 Revised ' 82 Expenditures : $71 ,400
Estimated Fund Balance 12/31/82 $94 ,807
-2-
CAPITAL EQUIPMENT REVOLVING FUND
Actual 12/31/80 Fund Balance $313 ,839
Budgeted ' 81 Revenue : $12 ,000 Budgeted ' 81 Expenditures : $20,000
Trial Bal . ' 81 Revenue : $47 ,212 Trial Bal . ' 81 Expenditures : $72 ,4311
Trial Fund Balance 12/31 /81 $288 ,620
Budgeted ' 82 Revenus $31 ,000 Budgeted ' 82 Expenditures $26 ,000
Proposed Changes : Proposed Changes :
SPUC Contribution +18 ,0002 Public Works Salt Shed + 4,000
NET CHANGE +18 ,000 NET CHANGE + 4,000
Revised ' 82 Revenue $49 ,000 Revised ' 82 Expenditures : $30 ,000
Estimated Fund Balance 12/31/82 $307 ,620
1Parking lot purchase was not budgeted.
2SPUC contribution exceeding $240,384 is , by council policy, placed in
the Capital Equipment Revolving Fund. There was a $18 ,658 excess in
1981 so we are budgeting roughly the same amount for 1982 .
4th AND MINNESOTA FUND
Actual 12/31/80 Fund Balance -0-
Budgeted ' 81 Revenue : $17 ,000 Budgeted ' 81 Expenditures $17 ,000
Trial Balance ' 81 Revenue $18 ,673 Trail Balance ' 81 Expgnditures $22 , 124
Trial Fund Balnce 12/31/81 ( $3 ,451 )
Budgeted ' 82 Revenues $ -0-2 Budgeted ' 82 Expenditures $ -0-
Proposed Changes : Proposed Changes :
Federal Grants 1 , 788 Housing & Redevelopment -0-
Contributions 1 ,663
NET CHANGE $ 3 ,451 NET CHANGE $ -0-
Revised ' 82 Revenue $ 3 ,451 Revised ' 82 Expendi5ures $ -0-
Estimated Fund Balance 12/31/82 $ -0-
1Natural lag in expenditure repayment through grant reimbursement .
2Assumed program completed
3Assumes program completed and grant closed out .
SENIOR CENTER FUND
Actual 12/31/80 Fund Balance $634
Budgeted ' 81 Revenue $ 1 ,638 Budgeted ' 81 Expenditures $ 2 ,281
Trial Balance ' 81 Revenue 2 , 773 Trial Balance ' 81 Expenditures 3 ,407
Trial Fund Balance 12/31/82 $ -0-
1
Project
0-1Project completed and grant close out .
-3-
COUNTY ROAD NO. 77 IMPROVEMENTSI
1Program dropped when Five Year Capital Improvement Program finalized
in November ' 81 .
COUNTY ROAD NO. 83 SIGNALSI
1New program without prior fund balance , no changes required
100 percent funded by State.
SPECIAL ASSESSMENT FUND
Actual 12/31/80 Balance $ ( 273 , 777 )
Budgeted ' 81 Revenue $2 ,077 , 112 Budgeted ' 81 Expenditures $ 2 ,099 ,201
Trial Balance N/A Trail Balance N/A
Budgeted Fund Balance 12/31/81 ( $273 , 777 )
Trial Fund Balance 12/31/81 N/A
Budgeted ' 82 Revenues $4,048 , 131 Budgeted ' 82 Expenditures $ 2 ,692 ,835
Proposed ' 82 changes : Proposed ' 82 changes :
Upper Valley Drainage - 816 ,480 VIP Interceptor + 6 ,300
Polk Street - 79 ,000 Hauer Laterals + 6 ,000
1st Ave . Rt . Turn Lane + 235 ,000 Bluff Avenue + 6 ,000
2nd Ave. Water & Sewer + 470,000 Halo 2nd Addition + 9 ,000
101 Frontage Road + 26 ,000 CR #16 Utilities + 32 ,000
Valley Park Drainage + 220,000 Valley Ind. Blvd. So. + 5 ,000
Dean' s Lake Basin IVA + 900,000 Upper Valley Drainage - 816 ,480
Polk Street - 79 ,000
Net Change $+ 955 , 520 1st Ave. Rt. Turn Lane + 235 ,000
2nd Ave . Water & Sewer + 470,000
101 Frontage Road + 26 ,000
Valley Park Drainage + 220,000
Deans Lake Basin IVA + 910,000
Eastview + 9 ,600
Net Change $+1 ,029,420
Revised ' 82 Revenue : $5 ,003 ,651 Revised ' 82 Expenditures $ 3 , 722 ,255
Estimated Fund Balance 12/31/82 $1 ,007 ,619
CITY HALL FUND1
1Program dropped when Five Year Capital Improvement Program finalized
in November ' 81 .
-4-
DEBT SERVICE FUND1
'No changes . However , the City has historically paid for assessments
against City property with revenues from the Permanent Improvement
Revolving (PIR) Fund, and those revenues were not reimburseable and
should, therefore , not have been paid out of the PIR Fund. In
1982 , a totalof roughly $9 , 100 in assessments against City property
will be abated and the monies that would have been produced by the
assessment will be generated by special levies to met debt service
requirements in the future .
P. I .R. FUND
Actual 12/31/80 Balance $313 ,828
Budgeted ' 81 Revenue $ 14, 393 Budgeted ' 81 Expenditures $ 70 , 150
Trial Balance ' 81 Revenue 37 ,982 Trial Balance ' 81 Expenditures 37 ,027
Trial Fund Balance 12/31/81 $314 , 783
Budgeted ' 82 Revenue $ 15 ,600 Budgeted ' 82 Expenditures $ 50 , 560
Proposed ' 82 Changes : Proposed ' 82 Changes :
Jaycees (Tahpah Park) +15 ,0001 Tahpah Water & Sewer +45 ,000
Interest Income +15 ,000 Railroad Storm -34,000
Net Change $+30 ,000 Net Change $+11 ,000
Revised ' 82 Revenue $ 45 ,600 Revised ' 82 Expenditures $ 61 , 560
Estimated Fund Balance 12/31/82 $298 ,823
'Note the Jaycees would pay $15 ,000 per year for three years to pay
for the Tahpah Park Sewer & Water.
2Expenditure for assessed portion of Levee Drive could be moved to
this fund.
SEWER FUND
Actual 12/31/80 Balance $353 , 5221
Budgeted ' 81 Revenue $661 ,000 Budgeted ' 81 Expenditures $649 ,937
Trial Balance ' 81 Revenue 653 ,908 Trial Balance ' 81 Expenditures 626 ,339
Trial Fund Balance 12/31/81 $381 ,0911
Budgeted ' 82 Revenue $675 ,000 Budgeted ' 82 Expenditures $657 ,005
Proposed ' 82 changes : None Proposed ' 82 changes : None
Estimated Fund Balance 12/31/82 $371 , 5171
'Because this is an Enterprise Fund, this balance is the Retained
Earnings .
-5-
COMMUNITY SERVICES FUND
No Changes
Housing and Redevelopment Authority
General Fund (HRA)
Separate Budget Memo
KMART FUND
No Changes
HIGHRISE FUND
No change . However, the City share of the Levee Drive Improvements will
come from the $177 ,411 budgeted as Expenditure or Transfer rather than
the P. I .R. Fund as originally budgeted.
-6-
RESOLUTION NO. 1991
A RESOLUTION AMENDING THE 1982 BUDGET
WHEREAS , on October 6 , 1982 , the City Council did approve an
annual budget for the City of Shakopee for the fiscal year beginning
January 1 , 1982 ; and
WHEREAS , after reviewing the 1981 year end revenue and expenditure
figures and considering legislative changes affecting the City ' s
revenues , the City Council has determined that it is necessary to
amend the 1982 annual budget .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1 . That the 1982 annual budget , adopted in Resolution
No . 1921 , is hereby amended to a total General Fund appropriations
of $
2 . That the appropriate City Officials are hereby
authorized to make the interfund transfers contained in the 1982
budget , as amended , at the appropriate times without further council
authorization.
Adopted in session of the City Council of
the City of Shakopee , Minnesota held this day of
1982 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1R82 .
City Attorney