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HomeMy WebLinkAbout03/16/1982 MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Non-agenda Informational Items DATE: March 12 , .1982 1 . By entering into a contract with the Minneapolis Star & Tribune we saved $158 . 34 in 1981 on publishing notices , etc . 2 . Richard Wolfe has given the required 90 day notice before terminating his lease with the City. He is moving his Stamp Company to the old Link Realty Building on the corner. 3 . Mrs . Lebens asked about the size of the $350 payment to Bob McAllister, our dog catcher. Gregg said that the bill runs about $350-400 per month. 4 . Staff has decided to keep the unofficial department head evalua- tions until 1983 . Then, when the second evaluation is completed and permanently filed we will toss out the 1982 "trial evalua- tions". Evaluations will be conducted annually in February from now on because that is the least hectic time of the year. We are now beginning to work on the employee evaluations . 5 . Our insurance company has picked an attorney to represent the City in Swiggum vs . the City. Mrs . Swiggum had a poll barn collapse and is claiming negligence on the part of our Building Inspector. LeRoy has stated that we have a solid case. 6 . The 1981 deferred State Aid Payments have all been received by the City. 7 . Rep. Tom Rees , late in this session, introduced an amendment to a recent bill to kill Fiscal Disparities , but the amendment failed. Tom said there was a good discussion and that it will help to get legislators thinking about it for next year. 8 . Jerry Neisen, a full-time park employee for nine years would like to become a permanent part-time employee on April 1st so he can try to build up his fledgling lawn service business . We do not plan to replace Jerry and will hire our normal complement of part-time helpers this summer so this should provide us with a modest saving in 1982. 9 . The meeting with developers to review the proposed changes in our developers agreement is schedule for March 25 , 1982 at 7 : 00 P.M. in the Council Chambers if you would like to sit in. 10 . We had intended to have the report and plans for the County Road 83 widening project on the March 16th agenda, however, after meeting with the County Engineer, the City Engineer has decided to expand the County' s involvement to insure it meets all their criteria. This is not a #429 project so when plans and specs are presented April 20, 1982 a bid letting date can be set immediately to receive bids May 14th. Non-agenda Informational Items Page Two March 12 , 1982 11 . The City Clerk is working on the reapportionment of the City' s precincts and is approaching ministers from a couple of Churches asking if they would make their facilities (halls ) available as potential polling places . A couple of plans will be presented for your consideration in the near future. 12 . Attached is a release on Cable TV impact in Minnesota. 13 . Attached is a newsletter from Ehlers & Associates , Inc. on the bond market. 14. Attached are the revised Goals and Objectives for 1982 with "action" to be taken indicated for each objective. We will work on a 1983 list in June and July, prior to work on the ' 83 budget . 15 . Attached is the list of major City accomplishments from 1976- 1981 . This was compiled to provide the six year review Council requested under its 1982 Goals & Objectives . The intent of Council was to review the list to see if we are still headed in the direction we want to go. It can be used to complement the list of goals and objectives and we can discuss it in June unless Council wants to get at it sooner. 16 . Attached are the suggestions by department heads on how we can work on improving staff-Council relations . We can discuss this under other business March 16th. 17 . Attached is the Revenue and Expenditure Report for the period ending February 26 , 1982 . 18 . Attached is the Fund Balance Summary for the period ending February 26 , 1982 . 19 . Attached is a status report on the Finance Department ' s response to the auditor' s management letter comments. 20 . Walt Harbeck called regarding the liquor license item on the agenda ( item 11A) and questioned whether or not the Council should consider limiting the total number of off sale liquor licenses now or in the future. Minnesota Statues 34011 , Subdivision 13 , allows municipalities to regulate the number of liquor licenses they allow, so this can be discussed when we discuss item 11A. NEWS RELEASE FOR IMMEDIATE RELEASE Cable Communications Board February 18, 1982 / �� State of Minnesota � Cable Communications industry total revenues in Minnesota rose an estimated 66% during 1981 to a new level of $33 million annually, according to annual figures contained in "Cable Communications•in Minnesota 1981", a report released today by the Minnesota Cable Communications Board. Pay cable revenues alone increased 127% over the period to a level of $9,376,000. the numbers of basic subscribers rose 28% to 236,900 from the previous year's 184,877 which was a 9% increase over the previous year. Of the 1981 year-end totals, 22,418 subscribers were in the seven-county metro area and 214,482 subscribers were served in non- metro communities. A total of 410,992 Minnesota residences had access to cable (homes passed), and 86,813 households subscribed to at least one premium pay service in addition to the basic service, an increase 124% over 1980 figures. At the end of 1981, 56 parent companies and 4 municipalities (Fosston, Jackson, Taconite and Bagley) operated 151 cable systems authorized to serve 313 communities. This represented a growth in systems of 17% and communities served of 25% from the previous year. One cable system in the state, Big Falls' municipally owned system, suspended service to its 150 subscribers. Minnesota cable sytems vary in size from Peterson's 82 subscribers to Rochester's 21,200. The mean, or average is 1,568 subscribers, and 101 of the systems have fewer than 1,000 subscribers. Seventy-four older state cable systems still have a capacity of only 12 channels, while systems of 54-channel capacity now serve Southwest Hennepin County Suburbs, Worthington and Luverne, and are being proposed in other communities throughout the state. In Northwest Hennepin County a 108-channel home subscriber cable system is under construction, and similar systems are being proposed in other metropolitan area suburbs. Payment for cable is changing, according to the Cable Board's report. In one system (Taconite), no monthly charge is made for basic cable service, while one community (Hallock) charges $11.45. The state average is $8.05, representing an increase of 13% from last year's $7.11. Previous year's increases were on the order of 2%. The trend in larger, new systems is toward lower basic rates. Pay cable rates increased also from an average of $8.54 per month in 1980, to $0.00 in 1981, but significant increases planned by many systems were to take place in early 1982. As more sophisticated and larger capacity systems become established, multilayers or "tiers" of pay services are expected to develop. Payment by cable systems of municipal franchise fees varies widely, with 86 of the 151 systems offering no fees whatever to their franchising communities. The remainder pay varying amounts up to and including the Federal Communications Commission's 5% maximum. Two systems pay 6% and 7% under "grandfathered" FCC permission. Local programming employing various types of community access appears regularly on 82 of the state's systems, and 30 are actively originating local advertising. The state's systems continue to move rapidly into distribution of satellite-delivered services with 112 of the 151 having at least one earth receive station. Ten systems have 2 or more. "Cable Communications in Minnesota, 1981," a 176 page book, is available for purchase from the State's Documents Division, 117 University Avenue in Saint Paul, telephone (612) 297-3000. The Cable Board is a state agency which sets minimum standards for cable franchises, and furnishes advisory services to the state's communities on franchising and public interest uses of cable communications. - 30 - For further information, contact: OR Available for purchase from: W. D. Donaldson Minnesota State Documents Center Executive Director 117 University Avenue Cable Communications Board Saint Paul, Minnesota 55155 State of Minnesota (612) 297-3000 Department of Administration or toll-free outstate 500 Rice Street 1-800-652-9747 Saint Paul, Minnesota 55103 Phone: (612) 296-2545 W DD/blf 02/16/82 EHLERS AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL-SOD LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 612) /3 March 1, 1982 File: Financial Specialists: Ehlers and Associates, Inc. Please distribute to governing body members Newsletter Interest rates continue ratcheting upward. Every pause, every dip in interest rates seized as the the beginning of higher bond prices is lost to the irresistible grip of fear of inflation. We seem unable to wrestle this monster to the ground. 1111111 J DOW)ONES MONN:N,LLS Do we have a Catch em 22? Expanding the money supply used to cheapen borrowing costs, but now erratic growth in M1 signals Z.[Eu... ^� uncertainty, inflation and higher interest rates. Is Ml, the money supply, properly defined? After all , with transnational electronic banking, the trillion or so Eurodollars surely spends P LAST WEEK 1381% just as well here as Ml money. PRE i WEIf I3O% 8, * * * * * * * * * * THE WALL STREET JOURNAL Tuesday, February 16, 1982 The advantages of tax exempt public financing continues to erode, All savers' certificates, expansion of IDB's, threatened expansion of housing bonds, tax sheltered leasing and reduced federal taxes have dried up many borrowing sources and now tax exempt yields are 75 to 90% of taxable yields. Ten years ago we predicted that overuse would dilute tax exempt financing advantages and, now that a large con- stituency has attached itself, it is doubtful that the states and cities can retrieve their favored position,-a classic demonstration of Ehlers second corollary to Murphy's Law, "When you find out how far you can go you've gone too far." * * * * * * * * * * Welcome Roger Ulstad, City Manager for eleven years at Golden Valley and six years at Eden Prairie, Minnesota, former teacher and coach, a Marine, and graduate of Luther College at Decorah, Iowa. Again meet Neil Johnson who joined us in September and whose photo was inadvertently dropped from our October newsletter. or'403 `iZq -419 1� We thank those who completed our capital needs survey. One question developed: Who's who in public finance is clouded with many not distinguishing independent financial advisors from bond counsel , in- vestment bankers, underwriters, or bond dealers. Independent financial advisors, are by definition not afffiliated with any bond dealer or investment banking interest. This is important to know if one wishes to avoid the conflicts of interest involved where the finance person's main interest is in purchasing [and pricing] bonds. With warmest personal regards, we are Very truly yours, EHLE'' D •S OCI ES C. 'oa-rt. L. Ehlers SUMMARY OF AREA BOND SALES Net Dow '', Municipality Date Type of Bonds Amount Maturity Rate Jones Rating MINNESOTA St. Paul 1/5/82 G.O. Tax Anticipation $12,125M 1983 8.92% 14.09% MIG-1 Duluth 1/11/82 Certificates of Indebt. 4,700M 1982 9.14% 14.09% NR Higher Ed. Coord. Rd. 1/13/82 Guaranteed Student Loan 37,000M 1983-90 12.59% 14.09% A Annandale 1/18/82 0.0. Improvement Bonds 210M 1983-92 11,35% . 14.19% NR Anoka 1/19/82 G.O. Improvement Bonds 1,425M 1983-94 11.63% 14.19% A Blue Earth County 1/19/82 G.O. Drainage Bonds 315M 1984-93 10.75% 14.19% A-1 Maple Grove 1/18/82 G.O. Water Revenue 2,900M 1984-98 11.99% 14.19% A Sauk Rapids 1/18/82 G.O. Improvement Bonds 350M 1984-93 11.10% 14.19% A Champlin 1/26/82 G.0 Improvement Bonds 3,300M 1984-93 11.99% 13.96% Baa-1 Scott County 1/26/82 Watershed Imp. Unlimited Tax Bonds 1,025M 1984-93 10.71% 13.96% A Special School 1/26/82 Certificates of Indebt. 10,000M 1982 8.04% 13.96% MIG-1 District No. 1 . Burnsville 2/1/82 G.O. Rev. Water Bonds 1,545M 1984-98 10.69% 13.86% A Burnsville 2/1/82 G.O. Temp. Imp. Bonds 6,300M 1985 9.18% 13.86% A St. Paul 2/2/82 G.O. Capital Improvement 7,320M 1984-92 10.47% 13.86% Aa St. Paul 2/2/82 G.O. Urban Renewal Bonds 500M 1984-83 10.59% 13.86% Aa St. Paul 2/2/82 G.O. Tax Anticipation Certificates of Indebt. 25,800M 1983 8.49% 13.86% MIG-1 Little Falls 2/2/82 G.O. Tax Anticipation Certificates of Indebt. 775M 1983 8.98% 13.86% MR Brainerd 2/8/82 G.O. Fire Station Bonds 795M 1985-93 10.76% 13.86% A Red Wing 2/8/82 G.O. Sanitary Sewer Revenue 495M 1984-97 11.18% 13.86% Aa Ashby ISD No. 261 2/9/82 G.O. School Building Bonds 955M 1983-93 11.68% 13.86% Baa-1 WISCONSIN Fort Atkinson 1/7/82 School Bldg. Un. Tax Bds. 4,853M 1983-95 12.30% 14.09% A-1 Luck 1/13/82 G.O. Sewer Treatment Fac. 230M 1983-97 13.19% 14.09% NR Appleton 2/3/82 Various Prommisory Notes 9,000M 1983-92 10.46% 13.86% Aa-1 Franklin 2/16/82 Promissory Un. Tax Notes 3,600M 1985-91 11.59% 13.81% A Waukesha County 2/16/82 Promissory Notes 10,000M 1983 9.21% 13.81% MIG-1 West Allis 2/16/82 Promissory Un. Tax Notes 1,500M 1982 11.18% 13.81% A-1 NORTH DAKOTA Bismark 12/4/81 Student Loan Revenue Bds. 94,520M 1985 9.50% 12.78% AAA Williston 2/9/82 Temp. Imp. Warrants 1,035M 1985 9.83% 13.86% NR Willistion 2/9/82 Refunding Imporvement Bds. 2,745M 1984-97 11.60% 13.86% A SOUTH DAKOTA So. Dak. Student Loan Assistance Corp. (Pierre) 12/16/81 Student Loan Revenue Rds 95,060M 1985 10.50% 13.61% A-1 IOWA Scott County 12/2/81 Jail Unlimited Tax Bonds 4,600M 1982-2000 10.78% 12.78% AAA Ames 12/8/81 G.O. Corporate Purpose 2,105M 1983-92 12.96% 12.96% Aa-1 Kanawha 12/8/81 G.O. Bonds 290M 1983-94 10.22% 12.96% NR Council Bluffs 12/9/81 G.O. Corporate Purpose Unlimited Tax Bonds 2,200M 1984-96 10.37% 12.96% Aa Spencer 12/15/81 Corporate Purpose Bonds 2,600M 1983-92 10.68% 13.61% Aa Clive 12/17/81 G.O. Bonds 450M 1983-91 10.23% 13.61% A-1 Oelwein 1/5/82 Street Imp. Un. Bonds 2,435M 1983-92 10.85% 14.09% A Cedar Falls 1/7/82 G.O. Bonds (Essential (Corporate Purpose) 980M 1983-96 11.59% 14.09% A-1 Linn County 1/19/82 Jail Unlimited Tax Bonds 7,215M 1984-96 10.93% 14.19% Aa-1 Sioux City 2/3/82 Various Unlimited Tax Bds. 1,430M 1985-92 10.05% 13.86% Aa i COUNCIL WORKSESSION GOALS & OBJECTIVES Communications 1 .0 GOAL - It shall be the goal of the City of Shakopee to foster effec- tive, two-way communications between the City Council members , City employees , citizens , other governmental agencies and interest groups . 1 . 1 SUBGOAL - The betterment of public relations and improvement of existing conditions on all aspects . 1 . 11 Objective - Help staff interface with the public to better show the public that we, as a city government entity, realize that we are here to serve, and minimize procedures citizens must go through to get information. Action - On going. Streamline response to citizens ' requests so they don' t get passed from one department to another. 1 . 12 Objective - Encourage department heads to get out press re- leases on positive, more routine items to improve public knowledge of City operations . Action - On going. Systematically review services/issues that lend themselves to. 1 . 13 Objective - Follow-up on telephone by receptionist when people are put on hold. Action - The City Administrator should periodically review this to insure all receptionists understand the problem. 1 . 2 SUBGOAL - Increase information regarding routine problems/infor- mation from the Police Department , Public Utilities and Finance Department and Council . 1 . 21 Objective - Data and information from the Finance Depart- ment should be presented in understandable form. Action - Finance should cover the reports it uses in an orientation session and make sure staff memos are not overly technical but are understandable . 1 . 22 Objective - The Police Department should keep the Council up-to-date on problems , eg. unusual traffic problems , etc . Action - The department should continue its annual report , its liaison program with the school and use the Council informational items for routine problems . 1 . 3 SUBGOAL - The City Administrator should undertake steps to resolve and improve personnel problems . 1 . 31 Objective - Council would like more feedback on potential problem areas . Action - Keep Council posted through informational items . -2- 1 . 32 Objective - Address the morale problems in the Public Works Department caused by salary ( job classifications ) and bene- fit discrepencies with other departments . Action - The first problem will be addressed in the position classification review and 1983-84 union negotiation. The benefit issue was resolved January 1, 1982 . 1 . 33 Objective - Establish and conduct annual department head personnel evaluations . Action - Done Government Structure 2 .0 GOAL - Continually strive for effective and efficient municipal govern- ment. 2 . 1 SUBGOAL - Recommend the establishment and improvement of programs and department function to insure a smooth running, efficient and more effective municipal government . 2 . 11 Objective - Standardized goal setting procedures . Action - Done. Continue with annual up-date and review. 2 . 12 Objective - City Administrator should make more decisions without Council approval when covered by resolution, stan- dard procedure, ordinances . Action - Improving. Continue to look for routine functions that need not come before Council . 2 . 13 Objective - Review management of Public Works services for possible changes . o, -a rti' v:. Action - Department held to hold "open ending" departmental meeting to get ideas , etc. in the 2nd quarter of 1982 . 2 . 14 Objective - Establish a pay plan for all positions with a cap. Action - Staff report due by June 1 , 1982 . 2 . 15 Objective - Survey City services to determine if they are all being used to the optimum. Action - On going. Systematically question services to determine if they are being used or if they are being provided at the proper level . Do through quarterly department head meetings . 2 . 16 Objective - Secretaries should refer technical questions to department heads . Action - Improving. Department heads should review with secretary what should be answered by secretary and make clear that people who wish to talk to department head may after secretary gives out information. -3- 2 . 17 Objective - City Administrator should continue to insure Council that their directives are followed by the depart- ment heads . Action - Improving. On-going. 2 . 18 Objective - Emphasize use of in-house engineers vs . the use of consultants . Action - Done . Continue this new policy. 2 . 19 Objective - After codification is completed, re-evaluate City Code. Action - Council will review ordinances going to the codi- fier, modified by the codifier and/or recommended by the codifier. Council would also like a cover page listing the Council and staff when the codification was completed. 2 . 2 SUBGOAL - To strengthen the Council and to improve the efficiency and workability of this form of municipal government . 2 . 21 Objective - Become active not reactive . Action - Improving. Keep Comprehensive Plan, Five Year Equipment Plan, Five Year Capital Improvement Plan, Five Year Park Plan and Council Goals and Objectives up-to-date. 2 . 22 Objective - A list of objectives to be accomplished shall be posted in the Mayor ' s office. Action - Done. Capital Improvement Plan and Goals and Objectives posted. 2 . 23 Objective - Encourage continuation of effective use of the Industrial Commercial Commission. Action - On-going. 2 . 24 Objective - Encourage close coordination between City and Utilities . Action - Improving. Need to continue to work on it and get SPUC and Council in a worksession. 2 . 25 Objective - Stop to review the activities of the last 6 years to determine what was positive , negative , etc. Action - Staff should list the accomplishments over the last 6 years for Council to evaluate in a worksession. 2 . 26 Objective - Staff memos should include reasons for both approval/denial when recommendations come to Council . Action - More improvement needed. Staff memos should cover the "what if" question as they relate to all alternatives . -4- 2 . 3 SUBGOAL - The Council members should redefine the procedures of the Council meeting so that they serve the best interests of the governing system. 2 . 31 Objective - Re-examine the council policies and procedures regarding "Roberts Rules of Order" , City Council procedures , agendas , city staff. Action - Done. Review annually at organizational meeting. 2 . 32 Objective - Review procedures for voting to reconsider. Action - Done. 2 . 33 Objective - No Council member should be a voting member of SPUC. Action - Council reaffirmed this in 1982 as a guideline to SPUC appointments . 2 . 34 Objective - Council members and Mayor should get themselves up to speed if they miss meetings by getting background information before the next meeting. Action - On-going. 2 . 35 Objective - An agreement should be made to limit discussions at meetings to two opportunities per individual per issue. Action - Done. Informal agreement through consensus . 2 . 36 Objective - Desire fewer Council meetings . Action - Improving. On-going. 2 . 37 Objective - Redistricting precinct boundries . Action - City Clerk to complete in 2nd quarter of 1982 . Government Services 3 .0 GOAL - To provide the most effective and efficient level of service possible to meet the needs of the citizens of Shakopee. 3 . 1 SUBGOAL - To develop and improve the efficiency and safety of the City' s transportation plans . 3 . 11 Objective - Bridge and bypass needed. Action - continue to follow-up and push for project( s ) . 3 . 12 Objective - The Valley Mall traffic control circulation situation is to be corrected. Action - Engineer ' s Twelfth Street report due in 2nd quarter of 1982 . -5- 3 . 13 Objective - Traffic leaving Valleyfair shall be corrected to prevent unlawful U-turns . Action - Staff to contact Mn/Dot and/or Valleyfair about alternative solution to the problem 2nd quarter of 1982 . 3 . 14 Objective - Intersection signals of CR 83 and Highway 101 . Action - Scheduled 1983 CIP. 3 . 15 Objective - Railroad signals needs at CR 83 crossing. Action - Scheduled 1982 CIP - Engineering to follow Mn/Dot bidding 2nd quarter. 3 . 16 Objective - Fire lane access to major buildings adequate . Action - Done . Just enforce it where needed. 3 . 17 Objective - Hospital/county parking lot developed according to timetable need flexability for private development. Action - Parking lot development under two party contracts . Engineering doing storm sewer alternatives for 1982 . 3 . 2 SUBGOAL - Improve management of City owned property and regula- tions relating to property within the City. 3 . 21 Objective - Complete property data file. Action - Project is 85% done and should be finalized by early April . 3 . 22 Objective - Complete final program of 4th and Minnesota project . Action - Close out completed including audit and HUD reports with the final $1700 expended in March 1982 . 3 . 23 Objective - Follow up on completed program for senior citizens highrise. Action - Building Inspector to resolve elevator problems and warrantee problems with kitchen equipment . 3 . 24 Objective - Hold back on park acquisition. Action - Doing as per Five Year Park Plan. 3 . 25 Objective - City golf course . Action - Could one be included in drainage ways? 3 . 26 Objective - Park development should occur as money is available within the City' s built-up areas . Action - Doing. As per Five Year Park Plan major efforts are on the eastside park with neighborhood LAWCON grant assistance . -6- 3 . 3 SUBGOAL - Monitor appropriate level of Community Services Department programs . 3 . 31 Objective - Other cities are cutting back on some services ; evaluate our Community Services Department ' s present level of services and user fees required of the people partici- pating in the activity. Action - Community Services Board should clarify a policy on the level of student/adult user fees and their contri- bution to departmental overhead. 3 .4 SUBGOAL - The City should maintain sound fiscal management pro- cedures to insure that needed services can be provided. 3 .41 Objective - Reduce City expenditures to match means in 1982 . Action - Done . Second cut back will be in March when the 1982 Budget is amended. 3 .42 Objective - Follow-up on the auditor' s management letter recommendations . Action - Finance Director should have them all implemented by March 31 , 1982 . 3 .43 Objective - Review capital equipment budget for parks and streets . Are we buying too much equipment without enough analysis? Action - Miscellaneous purchases have been halted until the March Budget review. The 1983 Capital Equipment List should be studied carefully. 3 .44 Objective - The Council committee on equipment purchases needs to be appraised of all equipment purchases . Action - Council needs to establish a threshold, e .g. every- thing over $2000 will go to the committee. 3 .45 Objective - Fiscal disparities . Action - Done. The City lost the case in the State Supreme Court and should press the issue legislatively. 3 .46 Objective - Acquisition of REA finalized. Action - On-going. SPUC is pursuing. 3 .47 Objective - Acquisition of NSP by 1981 or early 1982 . Action - On-going. SPUC - NSP negotiations still underway. 3 .48 Objective - In light of recent contract bids , review assump- tions behind engineering estimates . Action - On-going. -7- 3 .49 Objective - Review use of charges for services and users fee. Action - Completed for 1982 , review again for 1983 with Budget . 3 .49A Objective - Review Revenue Sharing and its purposes , do we need to conserve it all for capital equipment? Action - Done . New policy implemented. 3 .49B Objective - Review size of Sewer Fund operating cash balance . Action - Done. Review again in 1983 Budget preparations . 3 .49C Objective - Follow-up on K-mart tax increment project financing. Action - CR 83 widening from Hwy 101 to CR 16 will be on the plans which are 60% complete. This is a 1982 work project . 3 . 5 SUBGOAL - To improve and make more efficient park services to the public . 3 . 51 Objective - Need to restore park regulations part to the City Code. Action - Staff reviewing conflicts with present ordinances . 3 . 6 SUBGOAL - Follow-up on assessing services transfered to the County. 3 . 61 Objective - Need to answer the assessment questions on brick beneer, the outcome of various tax cases , and the new court ruling on assessed value of specialized buildings . Action - Doing. 3 . 7 SUBGOAL - To improve and make more efficient legal services . 3 . 71 Objective - Evaluate the role of the City Attorney and Assistant City Attorney in terms of workload, production and cost to the City. Action - On-going. Physical Development 4.0 GOAL - To provide a consistant and constant plan to enhance the resources , and strengthen the economic base of the area and provide for the enjoyment and well-being of the citizens of Shakopee . 4. 1 SUBGOAL - Develop and use capital improvement and capital equip- ment programs on a 5 year basis to increase the coordination of service and the economic well being of the community. -8- 4. 11 Objective - Upper valley drainage plan. Action - Engineering following up on joint powers agreement with Jackson Township, drainage analysis for the joint powers agreement and a letter from Mn/Dot combining the drainage with the by-pass . 4. 12 Objective - Drainage problems ( 1 ) Horizon Heights , ( 2 ) 2nd Avenue and ( 3 ) 4th and Minnesota. Action - Grant application submitted for No. 1 . No action scheduled for 2 and 3 in 1982 . 4. 13 Objective - New City Hall . Action - Dropped from 1982 Budget listed in 1982-86 Five Year Capital Improvement Plan. Objective - Sell/clean-up old sewer treatment plant . Action - In process awaiting developer and MWCC. 4. 15 Objective - There is a need for a better method of selecting vehicles . Action - Review by purchasing committee . 4. 16 Objective - ( 1 ) Improve and update fire hydrants , and ( 2 ) waterline looping should be continued. Action - No. 1 is done and No. 2 is on-going job of SPUC . 4. 17 Objective - Completion of comprehensive plan "local adoption" . Action - Done. 4. 18 Objective - Planning Commission should start doing its required annual reports and capital improvement program. Action - Done for 1982 . 4. 19 Objective - Complete construction for railroad parking lot. Action - This project is not budgeted for 1982 and should be coordinated with the Downtown Committee ' s program. 4. 19A Objective - City wide sidewalk program. Action - Scheduled 1982 CIP. 4. 19B Objective - Acquisition of railroad property adjacent to the Library. Action - The City Attorney is completing the negotiated sale . -9- Economic Development 5 .0 GOAL - Have an economic development plan that will create jobs and diversify the City' s economic base . 5 . 1 SUBGOAL - Continue with the advances made by the Downtown Committee to redevelop the downtown area. 5 . 11 Objective - Include a new City Hall in the downtown rede- velopment plan. Action - The Committee is considering this . 5 . 12 Objective - The City can be involved with some of the funding tools for the downtown area but the private sector must take the lead and do it . Action - Done. The City has gone on record stating they would consider IRB ' s and Tax Increment Financing. 5 . 13 Objective - Need more Council commitment on downtown rede- velopment when the Committee report becomes available. Action - Done. Report endorsed by Council . 5 . 14 Objective - Complete Levee Drive ; Lewis to Sommerville and Atwood to Scott . Action - Scheduled 1982 CIP report due in March. 5 . 2 SUBGOAL - Create economic development opportunities for new jobs and expanding tax base . 5 . 21 Objective - Create a shopping list of state and federal grant programs shall be made available along with what other cities are doing. Action - Staff to complete by March 31 , 1982 . 5 . 22 Objective - Require a higher amount of investment by owners receiving IRB ' s . Action - Dropped. Kept present policy. Environmental 6 .0 GOAL - To protect and preserve the nature environment of Shakopee, including land, air and water. 6 . 1 SUBGOAL - To insure the well being of the community' s environment and to effectively monitor and manage its resources . 6 . 11 Objective - Review status of City' s Nursery and Forestation Programs . Action - Staff will continue to develop and maintain a Tree Nursery on a minimal basis replanting this stock in parks and other public places as conditions permit . -10- 6 . 12 Objective - Monitor development of the Shakopee sludge farm. Action - On-going. Hearing February 25 , 1982 postponed. Staff meeting with attorney to prepare additional material March 1 , 1982 . 6 . 13 Objective - Follow hazardous waste siting process and solid waste siting process . Action - On-going. Shakopee not included. 6 . 14 Objective - Zoning is not always consistent with uses in the area. Action - Periodically review existing uses in various zones to see if the zoning is accurate. Housing & Redevelopment Authority 7 .0 GOAL - Have a Housing and Redevelopment plan that provides and pro- motes the creation of needed housing units for Shakopee ' s growing population. 7 . 1 SUBGOAL - Monitor appropriate level of HRA activities for the City of Shakopee . 7 . 11 Objective - Follow-up by HRA in a timely manner. Action - The HRA Director should seek the assistance of the City Administrator if the assistance of another department is needed on a priority item. 7 . 12 Objective - Determine the future status of the HRA programs . Action - The 1982 HRA budget calls for 1/2 time staffing. In 1982 the HRA will review all grants avilable to evaluate 1983 status . 7 . 13 Objective - What staffing level is needed for HRA in 1982? Action - Done. Staffing set at 1/2 time for 1982 . 7 . 2 SUBGOAL - An indepth look and attention by the HRA Department for improved community service to housing developments . 7 . 21 Objective - Could the City provide more types of housing? Action - Staff to list - mortgage revenue, Scott County HRA efforts , 235 programs , section 8 programs available, etc. 7 . 22 Objective - Consider declaring "Roberts Pit" a blighted area and use it for a TIF project for housing. Action - Reconsider after 1985 when sanitary sewer is avail- able . V REVIEW OF SHAKOPEE ACCOMPLISHMENT 1976 - 1981 1 . Tax Increment Projects : a) Senior Citizen Highrise b) Kmart Warehouse 1 ) 1. 5 million gallon reservoir 2 ) Watermain, well & pump 2 . Approval of Industrial Revenue Bonds : a) Kmart Retail Store b) Ziegler Tire c ) Scottland Warehouse ( 2 applications ) d) Perkins Cake and Steak e) J & B Enterprises f) Citizens State Bank g) St . Francis Hospital - (chose private financing - $6 . 7 million project underway) h) S & W Realty (Red Owl ) i ) Valley Industrial Center II j ) Equities Unlimited ( 1 & 44 Liquors ) 3 . Received Grants to Help Fund the Following: a) Highrise Kitchen Equipment b) O'Dowd Lake Park Acquisition - $97 ,500 c ) Civil Defense Warning System - $19,600 in 76-77 d) Tennis Courts at Junior High - $15 ,000 e ) Lions/Tahpah Bike Trail f) 4th & Minnesota Neighborhood Revitalization Project ( 18 + 3 in ' 82) g) Preparation of 5 year Capital Improvement Program h) Planning Assistance for Comprehensive Plan - $7 ,000 i ) Diseased Shade Tree Removal Program j ) Participated in Comprehensive Employment Training Act employing low income persons - $39 ,850 in 76-77 k) Rehabilitation of Homes - $69,000 in 76-77 1 ) Rent supplement (Section 8 thru Scott County) m) Bluff Avenue Sewer and Water - $140 ,000 n) Revenue Sharing o) Police Equipment - $34,000 p) Memorial Park - Watershed District - ( $50,000 in 74-75 ) $20,000 q) Crime Prevention Program - (County wide, 2 yrs . ) - $160,000 r) School Liaison Program - $43 ,000 s ) Civil Defense Equipment - truck_ jeep, trailer -- $5 ,000 4) Miscellaneous : a) Cable TV - established guidelines for potential operators and received bids b) Funded the Industrial/Commercial Day in May 1981 c ) Awarded contract for an infiltration inflow study d) Working with county and hospital towards additional parking for area e ) Established an Ad Hoc Downtown Committee f) Contribute to ambulance service provided by hospital -2- g) Scott/Carver Thrift Shop utilizes Eagle Creek Town Hall - no rent h) Sale of unneeded City land, returning it to tax rolls i) Infrared photos of City homes - energy program j ) Closed P.C. I . k) Approved home for juveniles and retarded persons and later built 5) Encouraged new Industrial/Commercial Development : Velodrome Eastman Drug Bush Lake Tool Citizens State Bank McDonalds Americ-Inn 1st National Bank Pizza Hut Ashland Chemical (drive-in addition) Elk River Concrete Burger Chef Chaparral Restaurant Valleyfair Danny' s Construction Company Conklin Ziegler Tire Peterson Seed (addition) Kawasaki (addition) General Tractor (addition) Howe Inc. Holiday Station Case Ind. Equipment 6 ) Organizational Items : a) Revised Subdivision Ordinance b) Revised Sign Ordinance c) Establish Master Fee Resolution d) 1980 Census - 7 ,451 to 9 ,941 e) Adopted 5 year CIP f) Adopted and use Annual Goals & Objectives g) Completed Comp Plan approved by Met Council h) Established TIF Guidelines i) Industry Agreement $100,000/year to City for 5 years 1981-82 negotiating acquisition j ) REA Acquisition k) Codification of City ordinances with quarterly update 1 ) Comprehensive sewer plan approved by MWCC m) Stopped Sludge Farm/still fighting this n) Adopted simple lot split policy o) Simplified dog ordinance - lifetime license p) Developed and refined developers agreements q) Computerized budget in 1978 r) Establish reforestation program to replace elm trees s ) All nearly installed 7 ) Construction Projects/Capital Equipment : a) Holmes Street Reconstruction and Storm Sewer Project b) 1. 5 million gallon reservoir in Industrial Park c) CR 16 and CR 83 Watermain d) By-Pass R-O-W map adopted 1980 e ) Bridge location moving forward with analysis of 5 site alternatives/temporary bridge opened 1977 f) Construction of Public Works/Police Building g) Remodeled Fire Station h) Expansion of City Hall i ) Purchase of 2 new fire trucks -3- j ) CSAH 17 constructed k) First Avenue Watermain solved pollution problem 1 ) Installed civil defense siren system m) Completed West Side Storm Sewer n) Tahpah Park Improvements o) Memorial Park Improvements p) Establish Seal Coal Program q) Hwy 101 Waterline r) CR 16 Utilities Line s ) Bluff Avenue and Halo Utilities and Street Improvements t ) Minn. Valley 2nd Addition - Streets & Utilities u) Eaglewood 4th Addition - Streets v) Deerview Acres - Streets w) J.E.J. 2nd Addition - Streets/Naumkeag Street at 1st Avenue x) CSAH #17 Ditch Publishing Co. to south y) Valley Industrial Park 1st Addition - Sewer & Water z ) Timber Trails - Street and Storm Sewer aa) Conklin Co. Service Road bb) Site Grading & Building Demolition - Minnesota Street cc ) Minnesota Street - Sewer, Water & Street dd) Holmes Street - Sewer, Water, Storm Sewer & Street Reconstruction ee) Montecito Heights 2nd Addition - Street ff) Jefferson Street - Street gg) Parkridge Drive - Streets & Utilities hh) County Road 83 - Sanitary Sewer and Watermain ii ) Naumkeag Street - Water & Street ; Alley in Block 57 - Street jj ) Minn. Valley 1st Addition - Water, Sanitary Sewer, Storm Sewer & Street kk) J.E.J. 2nd Addition - Water, Sanitary Sewer, Storm Sewer & Street 11 ) County Road 83 - Water mm) Horizon Heights - Street nn) Eaglewood Addition - Street oo) Tenth Avenue - Sidewalk pp) Prairie Street - 10th to 11th Street qq) Shakopee Avenue CSAH 17 to Dakota Street rr) Bluff Avenue Main to Dakota - Street ss ) Main Street Bluff to 1st Avenue - Street tt ) Dakota Street Bluff to 1st Avenue - Street uu) Van Buren Street 11th to South - Street vv) Eaglewood 2nd & 3rd Additions - Street ww) Lewis Street 5th to 6th - Street xx) Dakota Street 1st to 2nd - Street yy) Tahpah Park - Parking Lot zz ) Municipal Services Building - Parking Lot aaa) Memorial Park - Pathway Paving bbb) Lions Park - Volleyball Court & Pathway paving ccc ) Jackson Street 10th to 11th - Street ddd) Van Buren Street 10th to 11th - Street eee ) Trunk Highway 101 - Watermain fff) 1 ,500 ,000 Gallon Elevator Water Tank ggg) Kmart - Valley Mall - Watermain Extension hhh) County Road 16 - County Road 83 - Trunk Watermain iii ) Third Avenue Watermain - Webster to Jefferson jjj ) Fourth Avenue Watermain - Cass to Clay kkk) Monroe Street 11th to 13th - Watermain 111 ) First Avenue ( Scott to Clay) Watermain mmm) County Road 16 - Watermain -4- nnn) Hauer Trail Laterals - Sanitary Sewer 000) Bluff Avenue - Sanitary Sewer & Water ppp) Halo 2nd Addition - Utility, Turn-Lane , Street & Driveway qqq) V. I .P. Interceptor Sanitary Sewer rrr) Third Avenue - Jefferson to Adams ) Sanitary Sewer & Water sss ) Trunk Highway 101 - Sanitary Sewer and Water Extensions ttt) V. I .P. Lateral Sewer ( Sanitary) uuu) Bluff Avenue - Sanitary Sewer & Watermain vvv) Monroe Street - 11th to 13th - Sanitary Sewer www) McDevitt Street , Shumway Street , Pierce Street - Sanitary Sewer Watermain & Street xxx) 12th Avenue , West of Madison to Lincoln - Street and Storm Sewer yyy) Tyler Street , Harrison Street , Van Buren Street , Jackson Street all 12th to North - Street and Storm Sewer zzz) Market Street ( So. Side RR) - Storm Sewer aaaa) CSAH #17 Candlewick Apt & Shakopee Avenue - Storm Sewer bbbb) West Side Utilities - Watermain & Sanitary Sewer cccc) Deans Lake Road - Drainage Control dddd) West Side Storm Sewers 8 ) Major effort to up-grade City equipment ( items over $4000) : 1976 - 1980 - Police Car 3 Malibus (Police cars ) Jeep 4 x 4 (Police) 1977 - Engine analyzer Groundskeeper (Toro) Soft and hard suction hose Riding mower Fire Truck Dump truck 1978 - 1981 - Police Car Mobile radios ( 5 ) 1979 - HVAC (City Hall ) AC (City Hall ) 3 Malibus (Police cars ) Boilers (City Hall ) Radios (Police) Riding mower (toro) Vibratory roller Video recorder and equipment Truck - street flusher Truck - 3/4 ton Ford ( street) Truck - 3/4 ton Ford (park) MEMO TO: Mayor and City Council FROM: John K. Anderson, City Administrator RE: Department Head Evaluation of City DATE: March 4, 1982 Introduction City Council , at its March 2 , 1982 meeting, reviewed the Department Head' s composit evaluation of the City organization and asked that I secure specific suggestions on how the evaluation rating could be improved. Background I have attached another copy of the composit evaluation for easy reference. The statements below cover the suggestions made : Facilities & Equipment : 1 . Police and Public Works facilities are good. 2 . City Hall improvements needed like paint , etc . or new City Hall . Council Staff Relations : 3 . It will help if Council will call in advance on technical or detailed questions on agenda items . 4. Trust of one another on the part of both Council and staff . 5 . Mutual respect for all individuals , both staff and Council at Council meetings . 6 . Mutual respect for all individuals , both staff and Council during "coffee shop" chit chat . 7 . Neutral or supportive response to citizen' s complaints about staff until the facts are checked out . Staff will respond the same about comments/complaints about Council actions or individual Council members . Salary & Benefits : 8 . The salary problem( s ) will be addressed in the 1982 salary survey. 9 . Maybe the City should evaluate the new flexible "smorgasbord" benefit package which could include dental which still has a cap on City participation (eg. our current $105 cap) . 10 . Educate employees about what they are already receiving in benefits by listing benefits on each paycheck. 11 . Survey employees to see if they want more emphasis on benefits which are not taxed or whether they want the emphasis on pay. Mayor and City Council Page Two March 4, 1982 Opportunity to Grow Professionally: 12 . The comments here indicate that certain people didn' t have the time, because of heavy work load or lack of staff, to spend on professional growth. The comments came from chose depart- ment heads putting in extra hours now to do the job. Opportunity to Grow Technically: 13 . Same as above along with the fact that they recognize the limit- ing factor of the size of the City operation. Opportunity for Advancement 14. This was a simple recognition of fact and not meant to be negative . Council Concerns for Employee Development : 15 . Recent financial cutbacks having focused on this area. 16 . Many of the remaining conferences/seminars that staff go to now are the minimum necessary to keep up with things in their field. 17 . These are factual things that are just now showing up and staff understands why the financial restraints are necessary. Appreciation of Employees : 18 . Respect for staff professionalism. 19 . Some department heads would like more positive feedback and others feel "no news is good news" . 20. Some department heads feel that a better understanding by Council members about what they and their departments do would be helpful . Information About City Goals : 21 . Improving and looking forward to keeping personnel goals separate from City goals . 22 . Council members should be more conscious of differentiating their personal goals from Council goals . City Administrator Staff Relationship: 23 . In addition to the comments on the evaluation, department heads emphasized the need to handle more things informally when possible . Summary and Recommendations Items #1-23 above fall into two general categories , those for which specific action can be taken and those that focus on changing atti- tudes and the way we deal with one another. The latter group can best be addressed by each of us consciously modifying our habits or way of doing things . The former group could be addressed as follows : Mayor and City Council Page Three March 4, 1982 2 . Paint the few walls and ceilings in City Hall that can be painted if we have some of the $5000 left from the office move. 8 . Complete the schedule pay plan review in 1982 as planned. 9 . & 11 . Survey City employees about these items . This could be done by our intern. 10 . Direct finance to investigate what it would take to include this info. on the paychecks . 12 . & 13 plus 15 .-17 . The City Administrator can add these to his quarterly goals and objectives to work on the problem individu- ally with those who feel they have a real problem with these. 20 . Council members are invited to drop-in City Hall , Public Works , Police or Community Services or call and line up a tour with the department head. Action Requested Direct the City Administrator to follow-up on items #2 , 8 , 9 & 11 , 10, 12 & 13 plus 15-17 during 1982 . 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In N H"...J 1 I I I I I A W H is -c---• co V I-' In O\ O'` 0 In W Ni 0" a` '.O 1/4X) `p A N 4) (n 000000 %..0V V V HI CZ o0ln � 1 Hr- � Ln N1. h' In CO CoA N '- rt 1 . -NI-' Or, wOOOw Cr` -N eW-' N �� IIIIII N V In V O cp VD O 0 W N CO H OA c0 N W In O` 1.-- V r 1 W '.o v O c0 In e-, Om C` e-, 1, cD Co v -N In In W 1 44 W O O CO N co V co In 0, V W N O Co 1, O c0 In O e-' cD U' cD . In V V N cD 0o (D rt v — '— N (D A. MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Audit Management Letter Comments DATE: March 10, 1982 The City of Shakopee has had an audit management letter comment on purchasing procedures for many years. Staff has developed the attached policy and has implemented it. The auditor has reviewed it and felt that it satisfied his audit comment (with the exception of encumbrances, addressed below) . Additionally, three items were mentioned by the auditor. They are: 1. The number of blanket purchase orders. Staff will screen and review them for 1983. 2. The possibility of bulk purchasing parts, spares and supplies. The City Administrator will review this with the Public Works Superintendent for second quarter MBO. 3. Budgetary compliance by department heads (department heads are authorized purchasing agents under this policy) . The policy has been amended to require City Administrator/Finance Director approval for a purchase to exceed a budget line item. It is anticipated that encumbrance accounting will be explored during second quarter to see if it is worthwhile. A second audit comment has been lack of fixed asset records. Staff has produced a fixed asset listing and the auditor is currently reviewing it as part of the 1981 audit. A third comment has been internal control. As part of the shift of office space, the function of cashiering now rests with the front desk and is separate from the accounting function which stays with Finance Department personnel. GV/ljw attachment Administrative Policy No. 64 6. Subject: Purchasing Date Adopted: Revised - 3/11/82 Source of Authority: City Administrator & City Code • Introduction The purpose of this policy is to set forth the procedure to be followed in obtaining goods and services for the City. The objectives to be met are legal compliance, budgetary compliance, managerial control and the functioning of a smooth and efficient system for the acquisition and subsequent payment for needed goods and services. Legal compliance comes into play on several levels. Federal funds may have various conditions or restrictions attached to them but they generally follow state law. State law requires the bidding process be followed for items costing over $10,000 within a reasonable time. State law requires that quotations be obtained for items costing between $5,000 and $10,000, however, the City Code contains a lower limit and requires that Council address quotes for items between $2,000 and $10,000. The obtaining of quotes for items less that $2,000 is encouraged when practical. Purchase Orders The City Code states that the City Administrator shall purchase or enter into contracts for previously budgeted items when the amount thereof does not exceed $2,000. The City Administrator has delegated this authority to the persons on the attached list to make purchases in accordance with this policy. Attached is a sample purchase order. It is a four (4) part form wherein the first copy (white) , after completion, goes to the vendor, the second copy (yellow) goes to Finance, the third copy (pink) goes to Finance after the goods are received and the fourth copy (gold) is for department records. The steps to be followed in making a purchase are: 1. Determine what is needed and where to buy it via quotes, bids, etc. 2. Complete a Purchase Order (P.O.) as per attached sample and obtain authorized signature. 3. White copy of P.O. goes to vendor to make the purchase. P.O. is mailed vendor or employee takes it along for pick up. 4. Yellow copy of P.O. goes to Finance within 24 hours. 5. Pink copy goes to Finance within 24 hours of receipt of goods marked "received", date of receipt and signature. When Finance has a yellow copy making the purchase, a pink copy indicating what was ordered was received and the invoice matches the P.O. it will pay from that. If an invoice does not match a completed P.O. , it will be referred back to the department head. If exact price on a P.O. cannot be determined, indicate approximate price and also indicate additional freight charges if applicable. *** The signature of the City Administrator or Finance Director is required any time a purchase will exceed the available balance of a budget line item. Purchasing Policy Page Two Blanket Purchase Orders For vendors from whom the City buys supply type items a blanket P.O. will be issued by Finance. This blanket P.O. will be issued monthly for purchases not to exceed $200.00 per item. Attached is the list of vendors who will be receiving blanket P.O. 's monthly. Purchases against blanket P.O. 's may be authorized by one of the following two ways: 1. Department Head may sign and code directly on invoice and then forward to Finance for payment. 2. If number of items purchased complicates coding on invoice department head may write up purchases on a voucher showing desired coding, attach invoice to voucher and when signed by department head should then be forwarded to Finance. Vouchers In the past a voucher has been called a "Field P.O." or a "Green P.O.". A voucher is not a P.O. because it is for internal use only. It is simply a form on which to request payment for which there has been no P.O. issued. Examples are mileage or meal expense, refunds or a staff initiated payment for something. It is also useful for summarizing invoices especially for Public Works as in the case of road materials. A sample is attached. /ljw attachments AUTHORIZED PERSONNEL John Anderson, City Administrator Don Steger, City Planner Judith Cox, City Clerk Jeanne Andre, HRA Director/Administrative Asst. Gregg Voxland, Finance Director LeRoy Houser, Building Inspector Bo Spurrier, City Engineer Jim Karkanen, Superintendent of Public Works Tom Brownell, Chief of Police George Muenchow, Park Director BLANKET PURCHASE ORDERS VENDOR NAME ADDRESS CITY/STATE/ZIP CODE Associated Asphalt R.R. #3, Box 99B Shakopee, MN 55379 Auto Central Supply 338 East 1st Ave. Shakopee, MN 55379 Battery Tire Warehouse 625 N. Fairview St. Paul, MN 55104 Bryan Aggregates Box 215 Shakopee, MN 55379 Bryan Rock Products Box 215 Shakopee, MN 55379 Clay's Printing 232 East 1st Ave. Shakopee, MN 55379 Dunning's Hardware 110 East 1st Ave. Shakopee, MN 55379 Eastman Drug 214 South Holmes Shakopee, MN 55379 Harmon's Hardware Hank 1160 MN Valley Mall Shakopee, MN 55379 Hennen's Skelly 1st & Minnesota St. Shakopee, MN 55379 Koehnen's Standard 804 East 1st Ave. Shakopee, MN 55379 Lathrop Paint Supply 140 East 1st Ave. Shakopee, MN 55379 Link Print 123 East 1st Ave. Shakopee, MN 55379 Malkerson Motors 1206 East 1st Ave. Shakopee, MN 55379 Motor Parts Service 230 East 1st Ave. Shakopee, MN 55379 Meyer's Automotive 148 Sommerville Shakopee, MN 55379 Prior Lake Aggregate 8680 W. 158th St. Prior Lk. , MN 55379 Reynold's Welding Box 1207 Mankato, MN 56001 Scott County Central Services 428 South Holmes St. Shakopee, MN 5579 Shakopee Ford 1400 East 1st Ave. Shakopee, MN 55379 Shakopee Hardware 810 East 1st Ave. Shakopee, MN 55379 Shakopee Lumber 502 West 1st Ave. Shakopee, MN 55379 Suel Business Supply Box 175 Shakopee, MN 55739 Super America East 1st Ave. Shakopee, MN 55379 Valley Industrial Propane R.R. #1, Box 10 Shakopee, MN 55379 Wm. Mueller & Sons Hamburg, MN 55339 CJ;Y OF SHAKOPEE 129 East 1st Avenue PURCHASE Date 11/24/81 Shakopee, MN 55379 ORDER Phone (612) 445-3650 N° 1 5 0 5 TO I i N Smith Supply Co. L X] City Hall n Fire - ------ _-- L 129 E. 1st Ave. 3344 W..Dept. 2nd v (__-) Police Dept. ❑ Comm.Services 123 A Street____ E 476 Gorman 129 E. Levee Dr. L � Public Works Jonestown, PA 4509.1-4321 T ED�— 500 Gorman SHIP VIA: Best_ Method F.O.B.: Shakopee l QUANTITY DESCRIPTION ACCOUNT UNIT PRICE AMOUNT .d•-is 13 x 24" _blue —_01-4220-121-12 $3.00 $9.00 ----------- \ i\PJ, ( , -- _ -- Department Authorization LAW -0. Ale OF Autho zed Signature This Purchase Order VOID unless signed ) t O� 1 Minnesota Sales Tax Exemption No. 8025237 �,GF' Indicate Purchase Order Number on Invoice e WHITE: Vendor PINK:1111Millp 04 GOLD:11111111111141 YELLOW: 1M 11I81 VENDOR # TENTATIVE AGENDA ADJ.REG. SESSION SHAKOPEE, MINNESOTA MARCH 16 , 1982 Mayor Reinke presiding. 1 ] Roll Call at 7 : 00 P.M. 2 ] Recess to conduct an H.R.A. Meeting 3 ] Reconvene 4] Approve Minutes of March 2 , 1982 5 ] Communications : a] George Muenchow re : Hennepin County Park Reserve District Legislation to Acquire Community Status b] Richard Fox re : Jaycees request for sewer and water to Tahpah Park c ] Joe Schleper re : fee for use of lights at Riverside Park 6] Liaison Reports from Councilmembers 7 ] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS : 8 ] Old Business : a ] Purchase of a 1982 22 ton dump truck - tbld 3/2/82 b] Snowmobile Violations c ] Parking, 1st and Fuller area - request for parking agreement d] Request for vacation of Alley North of Lots 1 & 2 , Blk 30 9 ] Planning Commission Recommendations : a ] Oral report on Two Way Street Standards b ] Preliminary Plat of Evergreen First Addition 10 ] Resolutions and Ordinances : a ] Res . No . 1989 , A Res . In Appreciation of George Muenchow b] Res . No . 1988 , Giving Final Approval to $935 ,000 Commercial Development Revenue Bonds for Valley Health Properties 11 ] New Business : a ] 8 : 30 P.M. - Application for Off Sale Intoxicating Liquor License by 1st Street Liquors , 448 West 1st Avenue b] Propane fuel storage c ] 1782 Municipal Swimming Pool Program/Plan d] Parking In Off Street Parking Lots e ] Dog and Cat Regulations f] Hiring A Firm to Review the Patchen and Associates Appraisal of Certain Teed g] Professional Services for Engineering and Land Survey h] Move that the bills in the total amount of $103 , 291 . 03 be allowed and ordered paid 12 ] Consent Business : a] Interfund Transfer b] Garbage Service Rates 13 ] Other Business : a ] Council Orientation b] Discussion of staff ' s suggestions generated by evaluation of the City - attached to Informational items c ] Extension of City Group Health Ins . Benefits to Councilmembers , discussion requested by Jerry Wampach d] Engineering Monthly Report 14] Adjourn -to Tuesday, March 2J , 1982 at 7 : 00 P.M. John K. Anderson, City Administrator TENTATIVE AGENDA Housing and Redevelopment Authority in and for the City of Shakopee , Minnesota Adjourned Regular Session March 16 , 1982 Chairman Leroux presiding 1 . Roll call at 7 : 00 P.M. 2 . Approval of Minutes of March 2 , 1982 3 . Update on Conflict of Interest Disclosure by Commissioners 4. Transfer of Funds for Hi-Rise Staff Costs 5 . Fourth and Minnesota Neighborhood Revitalization Project a . Letter of Credit for Goodwin Builders b. Program Update 6 . Other Business 7 . Adjourn to March 23 , 1982 at 7 :00 P.M. for budget discussion Jeanne Andre Executive Director PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL SESSION SHAKOPEE, MINNESOTA MARCH 2, 1982 Chrm. Leroux called the meeting to order at 7:05 P.M. with Comm. Vierling, Lebens, and Wampach present. Absent was Comm. Colligan. Also present were Jeanne Andre, HRA Director; Julius.A. Coller, City Attorney; John K. Anderson, City Admr. and Judith S. Cox, City Clerk. Lebens/Wampach moved to accept the special meeting call of the Chairman. Motion carried unanimously. Vierling/Wampach moved to approve the minutes of February 2, 1982 as kept. Motion carried unanimously. Lebens/Wampach offered Resolution No. 82-2, A Resolution Amending The By-Laws of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota, and moved its adoption. Motion carried unanimously. Discussion ensued regarding Resolution No. 76-1, which requires disclosure of real estate interests by commissioners. The HRA Director stated the last disclosures on file are for commissioners serving in 1976, and apparently, subsequent commissioners were not aware of this resolution. The City Attorney stated the resolution was about as broad as it could possibly be, and as it reads, any interest at all would have to be disclosed. He stated it could be amended to narrow it down, if that was the wish of the commissioners. Vierling/Lebens moved to table action on Resolution No. 76-1 until March 16, 1982. Motion carried unanimously. Discussion was held regarding the construction of a walkway from Minnesota Street to Outlot A in the 4th and Minn. Neighborhood Revitalization Project in light of the fact that there are no grant dollars available and if done, it would have to be funded from the HRA general fund. The consensus was to wait and see what develops, and if there is a problem to the homeowners in the area, it can be addressed at that time. The HRA Director explained the situation regarding the 3 additional units which will be constructed in the 235 homeownership program, and her concerns in getting the families approved by the March 31, 1982 deadline. Discussion followed with consensus being to approve of the Director's recommended action to submit an additional buyer for a credit check as a back up to the three selected buyers to meet the deadline. The HRA Director explained the background in a request for approval of a transfer of funds from the HI-Rise Tax Increment Project to the HRA Fund for staff costs incurred on the project for 1980 and 1981. Lebens/Wampach moved to table action on the transfer of funds until March 16, 1982 for more information. Motion carried unanimously. Lebens/Wampach moved to adjourn to March 16, 1982 at 7:00 P.M. Motion carried unanimously. Meeting adjourned at 7:43 P.M. Jeanne Andre HRA Executive Director Diane S. Beuch Recording Secretary 3 MEMO TO: Members of the Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre , Executive Director RE: Update on. Conflict of Interest Disclosure by Commissioners DATE: March 10 , 1982 New Background Information Commissioner Wampach has determined that the potential problem he had with the disclosure of real estate interests required by the HRA has been resolved. Therefore no amendments to the current policy have been put forward and the recommended action as stated in the February 25 , 1982 memo on this issue is put to the HRA once again. Recommended Action Move that each Commissioner of the Shakopee Housing and Redevelop- ment Authority (HRA) be requested to make a written declaration under oath of his or her ownership or any interest in real estate in the City of Shakopee and the nature and extent thereof, to be placed on file with the Executive Director on or before April 1 , 1982 , to be disclosed at the April meeting of the HRA. Updates to this declaration to be filed each year by December 31 , for dis- closure at the annual meeting. JA/jms MEMO TO: Members of the Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre , Executive Director RE: Conflict of Interest Disclosure by Commissioners DATE: February. 25 , 1982 Introduction The attached resolution requires certain disclosures of real estate interests of HRA Commissioners . The HRA should discuss the pro- visions of the resolution and provide for compliance . Background Research undertaken to provide background for the proposed amend- ments to the by-laws uncovered other resolutions with ongoing repercussions . Resolution No. 76-1 , A Resolution Requiring Certain Disclosures as Herein Provided, is one such resolution. It requires each commissioner to provide a written disclosure of real estate interests in the City of Shakopee. Copies of such disclosures are on file for commissioners serving in 1976 . However no such dis- closures are on file for any Commissioner currently seated. There- fore the Commissioners should discuss this issue and recommend either rescindment of the resolution or compliance by all Commis- sioners . Alternatives 1 . Rescind Resolution 76-1 and cancel all of its provisions . 2 . Amend Resolution 76-1 to revise its provisions . 3 . Request compliance with Resolution No. 76-1 by all HRA Commissioners . Recommended Action Move that each Commissioner of the Shakopee Housing and Redevelop- ment Authority (HRA) be requested to make a written declaration under oath of his or her ownership or any interest in real estate in the City of Shakopee and the nature and extent thereof, to be placed on file with the Executive Director on or before April 1 , 1982 , to be disclosed at the April meeting of the HRA. Updates to this declaration to be filed each year by December 31 , for dis- closure at the annual meeting. JA/jms MEMO TO: Jeanne Andre, HRA Director FROM: Gregg Voxland, Finance Director RE: Transfer of Funds for Hi-Rise Staff Costs DATE: March 8, 1982 Introduction: Pursuant to your request, the Finance staff has determined that there was $2,613.68 in staff time expended on administration of the Hi-Rise Tax Increment Project during 1980 and 1981. This cost is from the program operating statements for 1980 and 1981 and includes fringe benefits. The charges for 1981 are soley your time but the charges for 1980 include time from administration and engineering. The staff charges for the watermain project portion of the Hi-Rise Tax Increment Project have previously been separately charged. You brought this issue to my attention late in 1981 and the auditor requested specific HRA approval of this transfer. It has been recorded in the financial records for 1981 (pending approval) . The fringe benefit angle is different for this fund because it is a HRA fund and HRA has the money as opposed to 4th and Minnesota which is a federal grant reimbursement subject to H.U.D. scrutiny of each draw. Alternatives: 1. Approve transfer of $2,613.68 2. Do not approve transfer - funds stay in Hi-Rise fund and HRA bears cost of administration Recommendation: Alternative #1 - Approve transfer Requested Action: Request City Council move to approve transfer of $2,613.68 from the Hi-Rise Fund to the HRA Fund for 1980 and 1981 staff costs for administration. GV/ljw MEMO TO: Members of the Shakopee Housing and Redevelopment Authority (HRA) FROM: Jeanne Andre , Executive Director RE: Letter of Credit for Goodwin Builders DATE: March .10 , 1982 Introduction A letter of credit is required under the terms of the contract-for- deed with Goodwin Builders , Inc. for Lots 3 , 4 and 5 , Block 3 , Macey Second Addition. This memo solicits further direction from the HRA regarding this requirement . Background The contract-for-deed already executed with Goodwin Builders to construct three units in 1982 calls for a letter of credit equal to 125% of the construction costs of the units . This provision has been in effect for all of the previous contracts with Goodwin. However in previous years the HRA gave its consent to allow Goodwin to provide a letter of credit covering 125% of the cost of one unit and stagger the construction such that this letter of credit would be adequate to meet the requirement for all units constructed. In fact , the staggering of units was done to a certain degree, but more than one unit was generally at some stage of construction at any one time , and this provision was not strictly enforced. The letter of credit previously in effect was for the amount of $90 ,000, which met the 125% provision for the twin homes structure . Goodwin is now ready to proceed with construction of three units scheduled for 1982 , and has presented a letter of credit in the amount of $90,000. Due to the increase in construction costs since the previous units were constructed , 125% of the cost of the twin home structure would now be approximately $104,000. If the single family unit to be constructed is to be additionally pro- vided for, another $63 ,000 should be added to the letter of credit , for a total of $167 ,000. The HRA must determine if it wants to retain the 1257 requirement for the letter of credit , if it will. allow Goodwin to "stagger" construction so that a letter of credit for one structure can be held over to cover the second, and how closely staff should monitor and enforce staggered construction. Alternatives 1 . Accept the $90 ,000 letter-of-credit already provided by Goodwin as acceptable , in effect decreasing the letter of credit requirement to less than 125% of total construction costs . 2 . Require letter of credit for $167 ,000 or 1257, of full construc- tion costs for twin homes structure and single family structure. Members of the Shakopee HRA Page Two March 10, 1982 3 . Accept letter of credit for $104,000 ( 125% of cost of twin home structure ) and allow staggered construction of two structures , defining for staff how staggered construction should be monitored and enforced. . Recommended Action 1 . Move that letter of credit to be provided by Goodwin Builders in the amount of $104,000 will be adequate to meet contractual agreement if construction of two structures on lots 3 , 4 and 5 Block 3 , Macey Second Addition is staggered, the letter-of-credit to be secured no later than April 1 , 1982 . 2 . Define for staff how staggered construction should be monitored and enforced. JA/jms ttkopce QIummunity *mites S� 129 Levee Drive Shakopee, Minnesota 55379 Phone 445-2742 Community Education • Parks • Recreation • Adult Education 3/10/82 Memo To John Anderson Subject: Conversation with Clif French re: Hennepin County Park Reserve District Legislation to Acquire Community Status From George F. Muenchow Clif assured me that the bill only deals with powers relating to electrical (dam) generation. He also is very disappointed that it has resulted in such a political matter. He further commented that approximately one year ago Senator Rudy Luther was strongly commited to this plan, but now is opposed. He suspects that re—districting which has changed the boundary lines of the District that Mr. Luther serves, and now includes Anoka, is a major factor for his change of mind. The end result probably will be known in one week. In essence all H.C.P.R.D. is attempting to do is preserve the land that encompasses the Coon Rapids Dam, the parcel that they purchased several years ago with Metro money when absolutely no one else was interested. Clif did comment further that a lot of support for Anoka's position has been generated through communities that also have Utility Commissions like ourselves. A COOPERATIVE EFFORT OF THE CITY OF SHAKOPEE AND SCHOOL DISTRICT 720 SINCE 1954 March 2 , 1982 918 Minnesota Street Shakopee, Minnesota 55379 Mr. Bo Spurrier Shakopee City Engineer 129 East 1st Ave. Shakopee, Minnesota 55379 Dear Mr. Spurrier: The Shakopee Jaycees request the installation of sewer and water to TahPah Park by the city of Shakopee. We would like construction to begin as soon as possible , preferably this spring or early summer . To this end, the Shakopee Jaycees reconfirm their commitment to the development of TahPah Park. We pledge to support this project with payment of $15 , 000 . 00 to the city by June 1st , if the city decides to undertake our request . We will also be happy to meet with the city and discuss other ways that we can assist both financially and physically in the future. We have already purchased the plumbing fixtures for the bathrooms and buildings . Please feel free to contact me in regard to this matter, as we are eager to have this long awaited goal accomplished. Sincerely, Barry Kirchmeier TahPah Park Co-chairman '0 ireirt44 Richard Fox REC4, EivrO President - Shakopee Jaycees MqR �C�Tb`Ci- 4 gg ppA�G u Grp. &/ i c1 Shakopee Baseball Association 5(- _ Shakopee, Minnesota March 10 , 1982 Honorable Mayor Reinke and The Shakopee City Council, As supporters of the Shakopee Men ' s Amateur Baseball Team, we are seeking your assistance, at least for this year, in waiving or substantially reducing the fee for the use of the lights at Riverside Park where Shakopee amateur baseball has been played for many years. We ask your assistance for many reasons. Riverside Park has long been associated by people throughout the state as a landmark and the home of a winning baseball tradition. It is the source of pride for many in our community and is a place steeped in nostalgia, tradition, and fond memories. Shakopee has been represented by an amateur baseball team for over 75 years, with our local club winning the 1959 State Tournament. Riverside and Shakopee have hosted several state tournaments and Riverside Park owns the second highest total attendance to ever view a state tournament series, over 30 , 000 ! In recent years, our team has striven to, once again, be a source of pride for our community. Twice in the last three years we have represented the City of Shakopee in the State Amateur Baseball Tournament. To further rekindle community interest, we have recently rejoined the Carver-Central League. Beside being a highly competitive league, our new opponents will include communities which offer old and natural rivalries, including Chaska, Jordan, Carver, and Belle Plaine. None of these communities, or any other communities that we contacted in the area and with a field with lights, are subject to such extraordinary fees for lighting. We hope to remain a source of pride and accomplishment in representing the City of Shakopee. To encourage community support, we remain an inexpensive attraction- $1.00-$1. 50 for a ticket. This provides us with only enough income to pay for umpires, league and state fees, and equipment. The loss othe use of the lights could easily spell financial ruin for usland force the end of our existence. As representatives of our community through our team and as taxpayers in Shakopee, we appeal to you for your help with the lighting situation. Shakopee baseball has had a long and honorable history and we ask that you allow it to continue . Sincerely, 4 joie Schleper- Team Manager llpraltraffil; lia , i(-1L)117-S Bert A. No ermannf Team Supporters Timothy Riffe- MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: 1982 Heavy Truck Purchase DATE: February 23, 1982 Introduction: Specifications for the purchase of a 27,5001/GVW truck for Public Works have previously been reviewed by the Capital Equipment Committee of City Council. Background: The Purchasing Cooperative is awarding the bid for this type of vehicle to Brookdale Ford. Their low bid for the truck equipped as Shakopee wants it is $27,597.00 with a Galion body. Mr. Karkanen prefers a Mastercraft body which was an optional bid from Brookdale Ford at a price of $25,714.00(Master- craft is a Shakopee firm) and has the features of "through the box" corner posts for reinforced braces, extra floor ribs and rounded corners in the floor of box. There is $35,000 budgeted in 1982 for this truck and related equipment. Alternatives: 1 . Buy from Brookdale Ford with Galion body for $25,597. 2. Buy from Brookdale Ford with Mastercraft body for $25,714. 3. Rebid on our own. 4. Do not buy a truck at this time. Recommendation: Alternative #2 Act ion: Move to purchase a 212T dump truck from Brookdale Ford with a Mastercraft body in the amount of $25,714. r, "�`'• City of Shakopee nig, 1 1 'A w �:. fix...a.,,...�. rAis . P PEE ', POLICE DEPARTMENT . �, NNESp L c �, j vArt kV T �� E ` i�q 476 South Gorman Street ' k \it ' 0�'— SHAKOPEE, MINNESOTA 55379 £� . P _ Tel 445-6666 i � ; hq 55379 r ' 3 TO: Mayor, Council Members FROM: Tom Brownell SUBJECT: Snowmobile Violations DATE: March 1, 1982 INTRODUCTION Council directed staff to review problem areas and recommend appropriate action which would impact upon the various viola- tions reported by citizens. BACKGROUND Staff met with local Snowmobile Club members and Scott County Sheriff' s snowmobile division which resulted in a discussion of enforcement, training, City Code revision and snowmobile routes within the City. ALTERNATIVES 1. Enforcement - The Shakopee Police and Scott County Sheriff' s Office , using snowmobiles, cooperated in contacting several juveniles operating snowmobiles in violation of the City Code and found they had not attended a snowmobile class. Both the juveniles and parents were unaware of the rules and regulations. The enforcement effort drastically re- duced the number of complaints received by the department. 2 . Training - Due to a lack of snow during the previous two years, most young persons in the area have not attended a course which stresses rules, regulations and laws. 3 . Snowmobile Routes - Current routes within the City were designated years ago residential/business development and traffic patterns have created a conflict. The routes should be revised. 4. Snowmobile Code Revision - Staff reviewed five City Codes and found them to be similar to the Shakopee Code . To condense the Code or eliminate various sections would ham- per enforcement. go �£2vE ZOE£ct Snowmobile Violations Page -2- 5. Prohibit the use of snowmobiles within the City of Shakopee. RECOMMENDATION Alternatives 1, 2 and 3 promote and encourage the training of young snowmobilers, continue to place emphasis on enforcement and the revision of the routes snowmobilers may use within the City. ACTION REQUESTED Direct staff to continue enforcement effort of the snowmobile regulations during the remainder of the current season and implement the following for the next snowmobile season: 1 ) enforcement of current snowmobile regulations , publish through news media available training classes , and revise the snowmobile routes . :cAN9k City of Shakopee C r (.ry� mac• �4..?'Y.. - N p, K O P E E POLICE DEPARTMENT ''‘,0 41 \ . cf ()) �A1 1 ��Or'4 • t 476 South Gorman Street "{1 SHAKOPEE, MINNESOTA 55379 Vik4. P _ Tel 445.66664t V, AOL IC 155379 y TO: Mayor, Council Members FROM: Tom Brownell SUBJECT: Parking, 1st and Fuller area DATE : March 5, 1982 INTRODUCTION Due to numerous complaints regarding on-street parking in the area of Auto Plaza (1st and Fuller) , I have been directed to increase two hour parking signs and negotiate a parking agree- ment with Total Transportation Services. BACKGROUND The commercial business located on the northeast corner of 1st and Fuller is comprised of recreational vehicle rental, used vehicle sales and vehicle repair. Due to the fact that the businesses are motor vehicle oriented, a large number of vehicles are concentrated in the area. STAFF ACTION 1. The department has strictly enforced the City Code parking regulations. Violators have been tagged and towed when appropriate . 2 . The parking and snow removal problems have been brought to the attention of Auto Plaza management. 3 . The problem has been discussed with Lucy Rein regarding additional two hour parking signs which will be installed when the frost is out of the ground. 4 . An agreement has been prepared whereby Total Transportation will be permitted to lease ten (10) parking spaces in the Black Arrow lot pending council approval. The agreement is similar to the Brambilla agreement except it prohibits recreational vehicles. E7o S'EzvE zotEct i7 J Parking, 1st and Fuller area Page -2- AGREEMENT REQUESTED Total Transportation Services has requested an agreement to lease fifteen (15) spaces in the Black Arrow lot for customer service parking. RECOMMENDATION Lease a maximum of ten (10) spaces, as the lot is also used by persons visiting the highrise , overflow parking from Jim and Lucy' s, and twelve (12) spaces are leased to Brambilla. The spaces in the lot next to Levee Drive are used during winter months as temporary snow storage by the Public Works Department. Recreational vehicles are not permitted in the agreement due to overall length which would interfere with traffic flow at the entrance to the lot. ACTION REQUESTED Approve lease agreement and direct City Clerk to execute agree- ment with Total Transportation Services. g � 1982 SPECIAL PERMIT MUNICIPAL PARKING LOT The City of. Shakopee, Minnesota, the owner of a municipal park- ing lot known as the Black Arrow Parking Lot , hereby grants to Total Transportation Services the right to park vehicles in ten ( 10 ) spaces in said parking lot without limitations of time, and which spaces are to be appropriately marked by the City, and shall be the first ten ( 10 ) spaces east of Fuller Street abutting the curb adjacent to the alley in Block 5 , Original Shakopee Plat , and the grantee shall pay to the City in advance , the sum amount of Ten Dollars and no cents ( $10.00) per space per year. This permission is for a period terminating on December 31 , 1982 , and may be cancelled by either party on thirty ( 30) days written notice to the other, in which case unearned portions of the fee charged , if any, shall be refunded. If permission is cancelled by the City for a violation of the terms and conditions thereof by the grantee herein, there will be no refund. There shall be no parking of recreational vehicles . There shall be no sales of vehicles and no repairs or storage of vehicles incap- able of being legally operated upon public streets pursuant to the terms hereof . Cars which will not start because of dead batteries shall be permitted. Cars which do not have current registration shall not be permitted. The permit granted hereby is for the sole and exclusive use of the grantee named herein and agents and employ- ees of said grantee and no other person. The grantee shall keep the portion of said lot covered hereby in a neat , clean, and safe condition at all times and shall not permit or tolerate snow birds on any portion of the areas covered hereby . and the grantee assumes all risks incident to the use of the premises for parking space and shall indemnify the City against any loss , damage , or expense resulting from personal injury or damage to, or loss of , property caused in any manner by the Lessee , and against any loss , damage , or expense resulting from injury to the Lessess , to the agents of the Lessee, to the employees of the Lessee and to the general public. IN TESTIMONY WHEREOF, this instrument is executed this day of , 19 CITY OF SHAKOPEE By Its Administrator By City Clerk TOTAL TRANSPORTATION SERVICES By Its MEMO TO : John K. Anderson City Administrator FROM: Don Steger City Planner RE: Request for Alley Vacation DATE: March 9 , 1982 Introduction: Dave Moonen is requesting approval of the vacation of the alley adjacent to his building (236 Lewis ) , located on the North 51 feet of Lots 1 and 2, Block 30, Original Shakopee Plat . (See attached letter. ) Background: At their last meetings , both the Ad Hoc Downtown Committee and the Shakopee Planning Commission voted to recommend to the City Council that the alley vacation be approved (see attached resolution from the Downtown Committee ) . Both groups felt that Dave Moonen' s building remodeling plans would be consistent with the overall plans of the downtown and would, in fact , enhance the downtown. The Downtown Committee further recommended to the C'ty Council that the adjacent Second Avenue parking lot be reco strutted and improved as soon as possible in order to enhance Mr. Moonen' s project . Because of the current configuration of the adjacent municipal parking lot and because an adjacent apartment building (between Mr. Moonen' s building and the Huber Building) receives access through the alley, specific details of the alley vacation need to be resolved. The Planning Commission recommended that the precise details , concerning the parking lot and access to the adjacent apartment building, be worked out with City staff. Alternatives : i 1. Establish a date for public hearing to cons4der the vacation of that portion of the alley as requested by Dave Moonen; or 2 . Decide not to vacate the alley. John K. Anderson March 9, 1982 Moonen Alley Vacation Page -2- Recommendation: It is the recommendation of City staff that the alley lying North of Lots 1 and 2 in Block 30 , Original Shakopee Plat , be vacated, and a public hearing date be scheduled to comply with this request . Requested Action: Offer Resolution No . 1987, A Resolution Initiating The Vacation Of That Part Of The Public Alley In Block 30 , Lying North of Lots 1 And 2, According To The Plat Or Original Shakopee, Scott County, Minnesota, and move for its adoption. DS/j iw Attachments 4", • RECEIVED3a- FEB 11 1982 February 10, 1982. OF suAKopEE Mr. John Anderson. City Administrator. 129 East Ist. . ' Shakopee,' Minn. 55379. Dear Mr. Anderson; • 1 am the owner of property described as follows: The North fifty one (51) feet of Lots One (1) and Two (2), Block 30, City of Shakopee. This property is located on Holmes Street, across from the First National Bank Drive-In, and adjacent to the City Parking Lot. I am interested in having the City vacate the alley on the north side of my property. I was told by the City Engineer, that to do this, I would have to request you, as City Administrator, to start whatever action is needed. The building which is located on this property is in need of a new roof or repair of the old roof this spring. I have given considerable thought to the cost of doing this, and also to the cost of remodeling the building. Since the building is in the downtown area, I feel remodeling the building and placing a "front" on the north side would enhance the appearance of the building and the downtown area. I feel that any remodeling on the building or a new roof of any kind will depend upon if the alley is vacated or not (the building is less than 1 foot from the alley). 1 wish to point out, that from my conversation with the City Engineer, the City owns the entire North half of the Block, and has some plans for a new city parking lot in the near future. Only 2 other property owners are serviced by this alley and both will still have access through the Eastern part of the alley and the city parking lot. If you have any questions about my request, or if this is not the proper way to ask for the vacation of the alley, please contact me. Sincerely, (014#41"a( • 1517741"...1 DAVID E. MOONEN. 236 Lewis Street. P.O. Box 300. Shakopee, Minn. 55379. (445-6246) . c.c. Ad Hoc Downtown Committee. Man Steil. First National Bank. 129 South Holmes Street. Shakopee, Minn. 55379. U RESOLUTION A RESOLUTION OF THE SHAKOPEE DOWNTOWN AD HOC COMMITTEE WHEREAS, the North One-Half of Lots 1 and 2 , Block 30 , Original Shakopee Plat , is part of the downtown planning district ; and WHEREAS, this property is not being utilized to its fullest extent ; and WHEREAS , the improvement of this property would complement the existing building to the east and enhance the downtown area; and WHEREAS, the improvement of the building would be in compliance with the adopted Downtown Concept Plan. NOW, THEREFORE, BE IT RESOLVED that the Shakopee Downtown Ad Hoc Committee hereby requests the City Council of the City of Shakopee to vacate that part of the alley lying North of Lots 1 and 2, Block 30 , Original Shakopee Plat . BE IT FURTHER RESOLVED, that the Shakopee Downtown Ad Hoc Committee also hereby requests the City Council of the City of Shakopee to commence action to improve the Second Avenue Municipal Parking Lot , located between Lewis Street and Holmes Street , with all due haste . Adopted this 3rd day of March 1982 . Dan St il, Chairman , Shakopee Downtown Ad oc Committee J, 1' ,L ,nit yanne RESOLUTION NO. 1987 A Resolution Initiating The Vacation Of That Part Of The Public Alley In Block 30, Lying North of Lots 1 And 2, According To The Plat Of Original Shakopee, Scott County, Minnesota WHEREAS, a petition has been signed by 50 percent of the abutting property owners, requesting the vacation of that part P the alley lying North of Lots 1 and 2 , in Block 30, Original Shakopee Plat ; and WHEREAS, it has been made to appear to the Shakopee City Council that the said portion of the alley serves no public us : or interest ; and WHEREAS, a public hearing must be had before such action can be taken and two weeks published and posted notice thereof must be given. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chambers on the 6th day of April 1982 at 8 : 30 P.M. , or thereafter, on the matter of vacating that part of the public alley lying North of Lots 1 and 2 , in Block 30 , Original Shakopee Plat , according to the plat thereof. BE IT FURTHER RESOLVED, that two weeks ' published notice be given by publication in the Shakopee Valley News and posted notice be given by two weeks posting a copy of such notice on the bulletin board on the main floor of the Scott County Courthouse, on the bulletin board in the Shakopee City Hall and on the bulletin board in the lobby of the Shakopee Public Utilities Building. Adopted in session of the City Council of the City of Shakopee , Minnesota, held this day of ___ _ 1) MEMO TO: John K. Anderson City Administrator FROM: _Don Steger City Planner RE: Preliminary Plat - Evergreen Subdivision DATE: March 8 , 1982 Introduction: The developer, Renden Development Company (Gary Laurent ) , is requesting Preliminary Plat approval of the Evergreen Subdivision. Background At their March 4 , 1982 meeting, the Planning Commission approved the preliminary plat with the following conditions : 1) Approval of a Title Opinion by the City Attorney; 2 ) Cash payments be made to the City , at the time of issuance of Building Permits, in lieu of park dedication; 3 ) Execution of a Developer' s Agreement for the construction of the required improvements : a) A sidewalk be installed along the north side of 13th Avenue ; b ) Street lighting be installed in accordance with the requirements of the SPUC Utility Manager; c ) Water system be installed in accordance with the requirements of the SPUC Utility Manager; d) Sanitary and storm water sewer system be installed in accordance with the requirements of the City Engineer; e ) Street improvements be made in accordance with the requirements of the City Engineer; 4 ) The sanitary sewer laterals be distinguished as to private or public prior to the final platting. If necessary, utility easements will have to be provided; 5 ) Final utility and street plans be submitted with the final plat in accordance with Engineering Department requirements ; 6 ) Ten foot drainage and utility easements be provided around the perimeter of the entire final plat ; John K. Anderson March 8 , 1982 . Evergreen Subdivision Page -2- 7 ) A planting (landscaping) plan be submitted with the final plat which provides buffers south and southwest of Blocks 4 , 5 and 6, and east of Block 3. 8 ) The final plat be renamed to "Evergreen 1st Addition"; 9 ) A final water system plan and a written agreement between the developers of the plat and the Minnesota Valley 6th Addition, to provide looping of the watermains through both plats, be submitted with the final plat . 10 . The sanitary sewer flow allocation agreement be executed by the developer and approved by the City Engineer prior to final plat approval; 11. Prior to final plat approval, the developer must secure from the property owner(s) west of the Evergreen Subdivision, a drainage agreement recognizing that surface water runoff from this subdivision will enter the land to the west and that the property owner(s ) agrees to accept the additional surface water runoff. A copy of the staff report to the Planning Commission is attached for your review. Alternatives : 1. Approve the Preliminary Plat of Evergreen Subdivision; 2 . Do not approve the Preliminary Plat of Evergreen Subdivision. Staff Recommendation & Action Requested: 1. Move to approve the Preliminary Plat of Evergreen Subdivision, subject to theconditions as set forth by the Planning Commission at their meeting of March 4 , 1982. DS/j iw Attachments • DATE: March 4 , 1982 CASE: PC 82-5P ITEM : Preliminary Plat of Evergreen Subdivision APPLICANT: Renden Development Co. (Gary Laurent ) LOCATION: Westward Extension of 13th Avenue ZONING/LAND USE.: .R-4 Multi-Family Residential/Vacant AREA: Approximately 2 . 9 acres APPLICABLE REGULATIONS: Section 11. 28 ; Section 12 PUBLIC HEARING HELD CASE HEARD BY PLANNING COMMISSION CASE HEARD BY CITY COUNCIL Proposal : The applicant is requesting preliminary plat approval of a development which would allow 24 townshouses . Land Use Compatibility : Surrounding Land Uses : The surrounding area is developed with townhouses , multi-family units, etc. Land Use Plan : The area is zoned R-4 Multi-family Residential to accommodate high density developments (i .e . town- houses , condos , apartments ) . History : This area was originally platted as an Outlot of Minnesota Valley 4th Addition. The proposed townhouses are intended to be similar to the existing units in this addition. Utilities : All utilities are readily available to the property . Considerations : 1 . An identical system of lots and blocks , as in Minnesota Valley 4th Addition, is intended to be used in this plat . Each lot consists of an individual townhouse and each building (grouping of four townhouses ) comprises each block. The remaining area is intended as common open space and maintained by the home- owner 's association. The density is less than the density allowed in the R-4 zone . 14 DATE: March 4 , 1982 CASE: Preliminary Plat of Evergreen Subdivision Page -2- 2. Buildings 1, 2 and 3 share a common access to 13th Avenue and are served by a private driveway . Buildings 4 , 5 and 6 have individual access to 13th Avenue . The proposed extension of 13th Avenue (westward) conforms to the approved alignment determined, by �the Minnesota Valley Mall Traffic Study. 3. A sidewalk should be included along the north side of 13th Avenue so as to match the requirement of the Minnesota Valley 4th Addition. 4 . The preliminary plans do not distinguish between private and public sanitary sewer laterals serving the proposed buildings . This must be done , and it should be noted that the City will not accept 6 inch service lines for maintenance. If public laterals are intended, easements will need to be received . 5. In accordance with Engineering Department requirements , several revisions must be made to the utility and street plan prior to final approval of construction plans. These final plans must be submitted with the final plat . 6. According to the City ' s Subdivision Regulations , 10 foot drainage and utility easements shall be provided around the perimeter of the entire parcel. 7. Street lighting will have to be provided in accordance with City Codes . 8. The by-pass right-of-way aligns diagonally to the south of the proposed development . At its closest point , the southwest corner of the plat would be approximately 300 feet from the proposed by-pass ramp . The distance of separation would buffer some of the highway noise. The proposed development is also separated from the by-pass by a topographic change . South of Buildings 4 , 5 and 6, the land slopes down toward the by-pass location. This topographic separation would also act as a buffer to some degree. To ensure a visual buffer, evergreens could be planted to the south and southwest of Buildings 4, 5 and 7. In addition, because Building 4 of the Minnesota Valley 4th Addition would be relatively close to proposed Building 3 of the Evergreen Plan, a visual buffer (landscaping) could also be useful between these two buildings. 9. The plat should be renamed to "Evergreen 1st Addition" . v DATE: March 4 , 1982 CASE: Preliminary Plat of Evergreen Subdivision Page -3- 10 . The park dedication should be made in cash, payable at the time Building Permits are issued . 11. The Utilities Manager indicated that the details of the wat.ermain routes , locations of hydrants , service lines, etc . would be resolved at the time of the final plat . That is , some minor revisions need to be made prior to the final plat . These revisions should not interfere with the planned location of the proposed buildings . 12. The Utilities Manager requested an agreement in writing between the developers of the Evergreen Plat and Minnesota Valley 6th Addition to provide looping of the watermains through both plats . 13. At the time of this writing, the City Engineer has not received from the developer a drainage report outlining the disposition of the storm water, and an indication of a transfer of sanitary sewer flow allocation to the proposed subdivision. Ii these matters have not been resolved by the time of the Planning Commission meeting, the preliminary plat review should be tabled. Staff Recommendation Staff recommends approval of the preliminary plat of Evergreen Subdivision, subject to the following conditions : 1. Approval of a Title Opinion by the City Attorney. 2 . Cash payments be made to the City, at the time of the issuance of Building Permits , in lieu of park dedication. 3 . Execution of a Developer' s Agreement for the construction of the required improvements : a) A sidewalk be installed along the north side of 13th Avenue; b ) Street lighting be installed in accordance with the requirements of the SPUC Utilities Manager; c ) Water system be installed in accordance with the require- ments of the SPUC Utilities Manager; d ) Sanitary and storm water sewer system be installed in accordance with the requirements of the City Engineer; e ) Street improvements be made in accordance with the reduinoments of the City EntrInonr. DATE : March 4 , 1982 CASE: Preliminary Plat of Evergreen Subdivision Page -4- 4 . The sanitary sewer laterals be distinguished as to private or public prior to the final platting. If necessary, utility easements will 'have to be provided . 5. Final utility and street plans be submitted with the final plat in accordance with Engineering Department requirements . 6 . Ten foot drainage and utility easements be provided around the perimeter of the entire final plat . 7 . A planting (landscaping) plan be submitted with the final plat which provides buffers south and southwest of Blocks 4 , 5 , and 6 and east of Block 3 . 8 . The final plat be renamed to "Evergreen 1st Addition" . 9. A final water system plan and a written agreement between the developers of the plat and the Minnesota Valley 6th Addition, to provide looping of the watermains through both plats , be submitted with the final plat . Planning Commission Action: (Meeting of March 4 , 1982 ) Granted Preliminary Plat approval subject to the above-referenced City staff recommendations 1 - 9 plus the following added conditions : 10 . The sanitary sewer flow allocation agreement be executed by the developer and approved by the City Engineer prior to final plat approval; 11. Prior to final plat approval, the developer must secure from the property owner(s ) west of the Evergreen Subdivision, a drainage agreement recognizing that surface water runoff from this Subdivision will enter the land to the west and that the property owner(s ) agrees to accept the additional surface water runoff. DSi j iw /n a RESOLUTION NO._1089 A RESOLUTION IN APPRECIATION OF GEORGE MUENCHOW WHEREAS, a Joint Recreation Board was established in 1954 pursuant to Chapter 233 of the Laws of 1937 and in 1957 the board undertook a search for a qualified recreational director and finally narrowed the field to three and ultimately selected George Muenchow who held a Bachelors degree in. Business Administration and who had just received a Master's degree in Recreation from the University of Minnesota, and WHEREAS, his employment commenced April 1, 1957 and was to terminate October 1, 1957, but during the intervening summer Mr. Muenchow did such outstanding work that he was offered a new contract for one year beginning October 1, 1957 and thereafter the contract was renewed year after year and the City and its inhabitants have had the benefit of hislannin andguidance for 25 consecutive p g years, and WHEREAS, April 1, 1982 will be the 25th Anniversary of his employment as Recreational Director of the City of Shakopee and it is only fitting that the City Council of the City of Shakopee extend to George Muenchow the City's sincere gratitude and appreciation for all the love, care and dedication he brought to his position and for the guidance that he has given not only to the young future adults in their formative years but also the hours of pleasure and happiness he has planned for many residents of the City of Shakopee. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, that this Resolution expresses the City's deep appreciation and gratitude to George Muenchow for 25 years of the unselfish dedication and devotion that he constantly employed as he worked with Shakopee's most valuable asset - its residents. BE IT FURTHER RESOLVED that April 1, 1982 be marked and set aside in honor of George Muenchow who because of his dedication and high moral standards and values is truly a man of all seasons and an inspiration to the community. Thank you, George, for all that you have done but most of all, thank you for being just you. Passed insession of the Shakopee City Council held this { t' e 'es t F S vw , -M z' , 5 Mgr d, day of March, 1982. Mayor of the City of Shakopee ATTEST; ---i City Clerk ---- ----------` 6 Prepared and approved as to form this 8th day of March, 1982. ciey Attorney RECE * Law Offices of MAR 1 6 1982 KRASS, MEYER & KANNING Chartered "' �" �� Phillip R. Krass Shakopee Professional Building CITY OF S. ,$. Barry K. Meyer 1221 Fourth Avenue East Philip T. Kenning Shakopee, Minnesota 55379 Trevor R.Walston (612)445-5080 March 15, 1982 Mr. John Anderson City Administrator 129 East First Avenue Shakopee, MN 55379 Re: Valley Health Properties Project CDR's Dear John: I have reviewed the documents forwarded to me by the Dorsey office which include the revised Mortgage Loan Agreement, the revised Indenture of Trust and Guarantee Agreement and the revised Resolution to be considered on March 16th. The review of these documents indicates no substantial changes and none which present any problems for the City. They are in order for the consideration of the Council at its March 16th meeting. Thank you. Yours very tru , KRASS, MEYER 1 NG & WALSTEN CHARTERED , i/ Phill p R. Krass PRK:ph File #1-1373-125 cc Mr. Joe Gonnella 1t MEMO TO: John K. Anderson, City Administrator FROM: Judith S. Cox, City Clerk RE: $935 ,000 Commercial Development Revenue Bonds for Valley Health Properties DATE: March ,11 , 1982 Introduction Valley Health Properties is now ready for final approval by the Council of their commercial development revenue bonds . Appro- priate documents have been forwarded to Mr. Krass and his comments are attached. Recommended Action Offer Resolution No. 1988, A Resolution Authorizing the Sale and Issuance of Commercial Development Revenue Bonds under the Minnesota Municipal Industrial Development Act to Finance a Project Thereunder, Secured by Payments to be received pursuant to a Mortgage Loan Agree- ment and a Pledge and Assignment of the City' s Interest in the Mortgage Loan Agreement and Payments Thereunder to a Trustee , and Authorizing the Execution of Documents , and move its adoption. ..: rt/FD • Law Offices of3 198, r'M1 KRASS , MEYER & KANNING CITY OF SiiMcOPtE Chartered • Phillip R. Kress Shakopee Professional Building Barry K. Meyer 1221 Fourth Avenue East Philip T. Kenning Shakopee, Minnesota 55379 Trevor R. Walsten (612)445-5080 March 2, 1982 Mr. John Anderson City Administrator 129 East First Avenue Shakopee, MN 55379 Re: Valley Health Properties Project Dear John: I have received a revised draft of the Official Statement and Bond Purchase Agreement from Briggs and Morgan by letter dated February 26th, 1982. I have also received from the Dorsey Office, by letter dated February 26th, the March 1st draft of the Mortgage Loan Agreement, the Trust Indenture, the Guarantee Agreement, and the Resolution. I have reviewed these documents and find them all to be in order. Yours very truly, KRASS, MEYE KANNING & WALSTEN ,CHAARTE R /Z//// Phillip R. Krass PRK:ph File #1-1373-125 cc Mr. Joseph C. Gonnella Mr. Robert L. Davis -74 .LawRFPt - 16 L.-- Law Offices of MAR i C, 1932 KRASS, MEYER & KANNING .— Chartered CITY OF SHAKOPEE Phillip R. Krass Shakopee Professional Building Barry K. Meyer 1221 Fourth Avenue East Philip T. Kenning Shakopee, Minnesota 55379 Trevor R. Waisten (612)445-5080 March 9, 1982 Mr. Joseph C. Gonnella Attorney at Law 880 W-First National Bank Bldg. St. Paul , MN 55101 Re: $935,000 Commercial Development Revenue Bonds (Valley Health Properties Project) City of Shakopee, Minnesota Dear Mr. Gonnella: I have reviewed the documents on Valley Health Properties transmitted by your letter of March 3rd. The documents look fine, but I must make you aware that Mr. W. C. Harbeck has retired as Mayor of the City of Shakopee and has been replaced by Mr. Eldon A. Reinke. Your documents for this and any other bond transaction should be modified to reflect that change. Thank you. Yours very truly, KRASS, MEYER, KANNING & WALSTEN CHARTERED Phillip R. Krass PRK:Ph File #1-1373-125 cc Mr. John Anderson . lla/ MEMO TO: John K. Anderson, City Administrator FROM: Judith S . Cox, City Clerk \4' .. RE: Off Sale Liquor License for 1st Street Liquors DATE: March 11 , .1982 Introduction The City has received an application for an off sale liquor license from 1st Street Liquors , 448 West 1st Avenue. Background The application is not in order for Council to approve and grant a license. The applicant desires Council to consider the application and give preliminary approval . Upon preliminary approval by the Council , the applicant will then complete the application, obtain necessary bond, lease , etc. and return to the Council for formal approval and granting of the off sale intoxicating liquor license . Attached is a report from the Police Department on the applicant . Alternatives 1 . Grant preliminary approval . 2 . Deny preliminary approval . 3 . Table for further information or consideration. Recommended Action Move to give preliminary approval to 1st Street Liquors , 448 West First Avenue , for an Off Sale Intoxicating Liquor License . ,1SC/jms y%'�`,xr ,� City of Shakopee / `� , ,+a i,,;. A K O P E POLICE DEPARTMENT tix ,'" . � ��.1NESpl E^� ` ), a \Zk 1N% ,4/' 476 South Gorman Street r '04- (;) SHAKOPEE, MINNESOTA 55379 ilk ``t ' P — " ' �� Tel. 445-6666 E ,• ;*. . .,.vim 55379 '*� V TO: Mayor, Council Members FROM: Tom Brownell SUBJECT: Off-sale Liquor Application DATE: March 12, 1982 INTRODUCTION A corporation known as 1st Street Liquors, to be located at 448 West 1st Avenue , Shakopee, has submitted an application to re- ceive An Off-Sale Liquor License. BACKGROUND Applicant information identifys the corporate officers to be : 1. Laquita M. Laurent 2 . Steven G. Laurent 3 . Nancy J. Garlock 4. Rickie D. Garlock An appropriate investigation was conducted by the police depart- ment; no information was developed which would indicate the de- nial of a license would be appropriate. RECOMMENDATION Based solely on the facts provided during the course of a police investigation, and not having knowledge of other factors which may be considered, I recommend issuing an Off-Sale Liquor License to 1st Street Liquors, Inc. • • go .,Sttve go Jnr-,totzet r1P, City of Shakopee 5 P E POLICE DEPARTMENT . . `N14ES0I \C � s '`�\ I i .q✓ 476 South Gorman Street (04 SHAKOPEE, MINNESOTA 55379 Qtr , 4 Kof F — �1;� Tel. 445-6666 z „; - OL `t G a 4' 55379 a s TO: Mayor, Council Members FROM: Tom Brownell SUBJECT: Propane Storage DATE: March 8, 1982 INTRODUCTION The City currently has eight vehicles operating on propane fuel at a weekly consumption rate of approximately 500 gallons averaged over a twelve month period. The cost of propane fuel is presently 59. 9 per gallon plus 13road tax (72 . 9c ) in com- parison to unleaded tank price of $1. 13 per gallon. During the past year, staff and interested council members have informally discussed the feasibility of increasing the City' s propane storage capacity. BACKGROUND Our present propane fuel storage capacity is a 1000 gallon tank. Due to fuel expansion, actual storage is less and weekly de- liveries of fuel are required. Under our lease agreement, the storage tank and pumping equipment were installed on City pro- perty for a one-time charge of $1,000 .00 with the provision that fuel shall be purchased from the vendor at the current BPN price index. There are two disadvantages to our current leasing agreement. 1. Fuel must be purchased from the vendor leasing the tanks to the City which prohibits purchasing on the open market when consumption by agricultural and home heating usage is low. 2 . The cost of propane is higher due to frequent deliveries. A minimum of l0' per gallon cost savings would be achieved if we had storage capacity capable of holding a tank truck load of fuel which eliminates transferring small amounts of fuel from the vendor ' s tank to a truck to our tank. J O .SEZVE JO P'of ct COST FACTORS Staff has received a quotation for one 11,000 gallon storage tank; dispensing equipment and installation for $18,000 .00 . Our annual consumption rate is 24,000 gallons. Due to a fluctu- ating fuel market, it is difficult to project an accurate pay back figure if it is to be an important consideration. Other important factors should be the capability of obtaining fuel at the lowest cost, and being assured of an adequate supply when other fuels are limited. SAFETY FACTORS Staff has reviewed the tank site (storage area south of Public Works building) with an assistant State Fire Marshall and found the site meets all safety regulations. We are required to pro- vide the Fire Marshall with a formal site plan for final authori- zation. ALTERNATIVES 1. Purchase one 11,000 gallon propane storage tank and related dispensing equipment using Capital Improvement funds at a cost of $18,000 .00 . 2. Reconsider proposal at a later date pending improvement of economic climate, or in the event fuel availability or cost becomes a greater factor. RECOMMENDATION I believe the purchase of the system would enable the City to realize additional fuel costs savings in the operating budget, however, due to our current revenue concerns, I recommend a re- viewal of the proposal at a later date. ACTION REQUESTED Reconsider during July budget proposals . NOTE: Tom Brownell was contacted on Friday and obtained more information and will present it on Tuesday. CITY OF SHAKOPEE MUNICIPAL SWIMMING POOL ! f G J 1982 PROGRAM/PLAN A. Introduction The Municipal Outdoor Swimming Pool located in Lions Park first used in 1969 has been a summer focal point for thousands of fun seekers, swimmers, and sunbathers. For a number of years the facility was able to meet on site costs from revenues generated. In the past six years this has not happened. The City has operated the pool as a major service to its constituents. The goal has been to provide a pleasurable safe atmosphere of fun and instruction. B. Background 1. Weather conditions are the major factor that determines to what extent the pool is used each summer. If the temperature soars into the 80's and 90's people will flock to the pool in great numbers. If not, they won't. 2. Economic conditions seem to provide a framework of a wait and see attitude on the part of many potential pool users. There is a hesitancy to buy season tickets if there is a possible chance that they can get by purchasing only a few daily tickets instead. 3. Season Ticket sales have leveled off in recent years. 4. Lessons registrations are decreasing each year. 5. The 1982 Swimming Pool Budget was predicated upon a bare bones operation mirrored after operations of recent years incorporating some personnel cutbacks. This will result in some cost savings. Some facilities maintenance will suffer. Emphasis on safety will remain very important ! A $6,000.00 deficit has been budgeted. In 1981 a $10,000.00 deficit was budgeted with the actual deficit being C. Proposed Hours of Usage for Summer 1982 $5600.00 1. The season will begin Saturday, June 5, and conclude Sunday, August 15 . . 72 days. Same number of days as 1981. 2. Staff will meet for a few hours (paid time) prior to the start of the season to prepare facilities and participate in staff training. A few will work for a few hours after the season (paid time) to button down the facilities. 3. The total pool will be available for open swimming from 1:00-4:20 and 6:30-8:20 daily dependent upon weather (same as 1981) . One half of pool will also be available daily from 5:30-6:30 dependent upon weather (new hours). 4. Swimming Instruction will be from June 14-August 6 weekdays. Hours are 10: 15-12:30 and 5:30-6: 15. Lessons are in blocks of two week periods 45 minutes per day and follow the Red Cross Program; Beginners through Advanced Lifesaving. Basic Rescue & Water Safety and Advanced Lifesaving classes are of four weeks duration. (the 9:30-10: 15 class hour has been eliminated. ) 5. The Pool is available for organized responsible groups to reserve the pool for private splash parties beyond regular hours. The fee for these groups is $25.00 for 11 hours or else 75¢/person, whichever sum is larger. Page 2 /J C' D. Proposed Personnel 1982 The staff will consist of a Manager, Assistant Manager, Cashier, seven Guards/ Instructors, five Aides, and a backup crew of part-time employees. Each of these personnel are scheduled on a regular basis as needed. All perform important functions. They are paid only when they work. PROPOSED POSITION 1980 1981 1982 1. AIDES $ 2.80-3. 10 $ 3.00-3.25 $ 3.00-3.40 (3 on duty at one time: concession,bagroom,showers) 2. GUARDS/INSTRUCTORS 3.80-4.00 4.00-4.20 4.00-4.40 (3-6 on duty at one time) 3. CASHIERS (1) 3.50 3.80 4.00 4. MANAGERS (2) 4.80-5. 10 5.00-5.30 5.00-5. 50 E. Proposed Fees 1. Classification of Admissions: CATEGORY 1980 1981 PROPOSED 1982 by 6/15 by 5/15 by 5/14 a. Family Season Ticket $27.00 $28.00 $29.00 (increase) after 6/15 after 5/15 after 5/14 $31.00 $31.00 $32.00 (increase) b. Individual Season Ticket $16.00 $16.00 $16.00 c. Guest Tickets (7 days-out of town guests) Family $ 8.00 $ 8.00 $ 8.00 Individual 3.00 3.00 3.00 d. Instruction - Children: $ 8.00 $ 9.00 $10.00(increase) - Adults: 10.00 10.00 12.00(increase) e. Senior Citizens (age 60+) Free Free Free f. Gate: Children (under age 19) .75 .75 .90(increase) (under age 1) - - Free (new) Adults (age 19 & over) 1.00 1.00 1.15(increase) Page 3 c, 2. Actual Sales: 1 TICKETS SOLD 1979 1980 1981 a. Season tickets 404 @ $25 = $10,100 346 @ $27 = $ 9,342 227 @ $28 = $ 6,356 b. Season tickets 0 @ $31 = $ 0 33 @ $31 = $ 1,023 139 @ $31 = $ 4,309 c. Season tickets 69 @ $16 = $ 1, 104 108 @ $16 = $ 1,728 100 @ $16 = $ 1,600 d. Guest tickets 2 @ $ 8 = $ 16 6 @ $ 8 $ 48 1 @ $ 8 $ 8 e. Guest tickets 8 @ $ 3 = $ 24 16 @ $ 3 = $ 48 7 @ $ 3 = $ 21 f. Lessons-Child 737 @ $ 7 = $ 5,159 689 @ $ 8 = $ 5,512 591 @ $ 9 = $ 5,319 g. Lessons-Adult 3 @ $ 9 = $ 27 2 @ $10 = $ 20 12 @ $10 = $ 120 h. Lessons-Adv.Life 3 @ $18 = $ 54 TOTAL: $16,430 $17,721 $17,787 refunds -92 $17,629 3. Gate Receipts: Actual : 1979 - $ 4025 1980 - 5976 1981 - $ 5680 Budgeted: $ 5000 $ 4500 - $4800 4. Concessions A simple concession stand is operated during open swimming hours. Products involving a good markup (40% or better) are emphasized such as popcorn, post mix beverage, sno-cones, and large candy bars. Actual : 1979 - $ 2998 1980 - $ 4239 1981 - $3893 Budgeted: $ 3400 $ 3450 - $3200 F. Alternatives 1. Hours of Open Swimming a. Keep same as 1981 hours: (1:00-4:20) and (6:30-8:20) (budgeted) b. Keep open from 1:00-8:20 using only one half of pool from 4:30-6:30. ($3,000 added expense) c. Keep open from 1:00-4:20 and then re-open one half of pool from 5:30-6: 15 for lap swimming and family emphasis while lessons are taking place in other one half of pool. ($1,350 added expense) 2. Fees a. Family Season Tickets 1. May 3 - 14 $ 28.00) Same as 1981 (budgeted) Thereafter . . . 31.00) 2. May 3 - 14 $ 29.00) Added revenue of $ 350.00 Thereafter . . . 32.00) (increase) b. Individual Season Tickets 1. $ 16.00) Same as 1981 (budgeted) 2. 17.00) Added revenue of $ 100.00 (increase) Page 4 2. Fees (Contd) c. Guest Tickets (7 consecutive days/out of town guests) 1. Family $ 8.00) Same as 1981. Insignificant Individual 3.00) revenue. Don't change. (budgeted) d. Instruction 1. Children $ 9.00) Same as 1981. (budgeted) Adult, 10.00) 2. Children $10.00) Added revenue of $650.00 (increase) Adult 12.00) e. Gate Admissions 1. Children $ .75) Same as previous 8 years (budgeted) Adults 1.00) 2. Children $ .90) Adults 1. 15) Additional revenue of $1,000.00 (increase) G. Recommendation In order to correlate with the objective of making the Swimming Pool Revenue equal or exceed expense while still providing a safe, fun experience during an optimum time period the following recommendations are presented: 1. Hours . . . . June 5 - August 15 with Open Swimming from 1:00-4:20 p.m. and 5:30-8:20 p.m. (Supper hour swim should appeal to adults) . . . . June 14 - August 6 (weekdays except July 5) Instruction from 10: 15-12:30 & 5:30-6: 15. (previously scheduled pre 10: 15 not needed) 2. Fees a. Family Season Tickets . . . . May 3 - 14: $ 29.00 Thereafter: 32.00 b. Individual Season Ticket 16.00 c. Guest Tickets Family. . : 8.00 Individual: 3.00 d. Instruction Children 10.00 Adult . . : 12.00 e. Gate Admissions Children .90 Adult . . : 1. 15 Age 60 plus: free Under Age1: free H. Action 1. Move to establish Summer 1982 hours for the Shakopee Municipal Swimming Pool to be from June 5 - August 15 with Open Swimming from 1:00-4:20 p.m. and 5:30-8:20 p.m. June 14 - August 6 (weekdays except July 5) Instruction from 10: 15-12:30 and 5:30-6: 15. Page 5 fS � H. Action (Contd) 2. Move to establish Summer 1982 Fees for the Shakopee Municipal Swimming Pool to be: a. Family Season Tickets . . . . May 3 — 14: $ 29.00 Thereafter: 32.00 b. Individual Season Tickets 16.00 c. Guest Tickets . Family 8.00 Individual: 3.00 d. Instruction Children 10.00 Adult 12.00 e. Gate Admissions Children .90 Adult 1. 15 Age 60 plus: free Under Age 1: free A summer outdoor facility that provides an opportunity for swimming instruction /1c, and fun for children and adults in a safe and healthful environment. Snack foods are available for purchase during open swimming periods. A winterized section of the bathhouse is heated to provide shelter for winter outdoor ice skaters. Fund- ing for the winter activities is provided is provided in a different budget. 01 GENERAL FUND BUDGETED ACTUAL BUDGETED CODE DESCRIPTION 1981 1981 1982 4100 Salaries-Full Time . Park maintenance personnel time spent working at pool $2,000 $ 146 $2,000 4130 Salaries-Part time Manager, Asst.Manager, Cashier, 7 Guard/Instructors, 6 Aides, plus others on call 19,000 21,324 17,200 4140 PERA Park maintenance benefits 110 8.05 110 4141 Pensions-FICA Park maintenance benefits 130 9.74 130 4150 Health & Life Ins. Park maintenance benefits 90 8.00 90 4151 Workmans Comp Ins. Employees ins. while on job 400 400 425 4210 Office Supplies N.A. --- --- --- 4220 General Supplies Cleaning supplies, toilet tissue, poster material, brooms, soap, training aids, bulbs 1,000 203 1,950 Chlorine & chemicals to maintain healthy water 1,100 1,580 4225 Small Tool Purchases N.A. --- --- --- 4230 Equip Maint & Repair Repair P.A. , pumps, concession machines, rescue equipment 700 476 300 4231 Bldg Maint & Repair Paint, light standards,shelving 300 100 500 4250 Sign & Stripping Material N.A. --- --- --- 4321 Telephone Semi-public pay phone especially important if an emergency 150 120 170 4350 Printing & Registration froms for season tickets. Reproduction and brochure publicity 220 171 230 4360 Gen. & Liability Insurance protecting against Insurance lawsuit 1,900 171 1,050 4361 Prop. & Boiler Insurance for 200 gallon Insurance water heater 550 569 --- 4370 Electricity Energy for water pumps, lights, & furnace blower 1,500 2,169 3, 190 Natural Gas Heating of hot water heater used for showers, sinks, and cleaning. Winter heat. 500 1,049 --- 4372 Water Cost of water used in pool plus showers, toilets, and sinks 800 --- 4373 Garbage Disp/Dump 1 dumpster emptied 1/wk in summer 75 148 --- 4394 Books & Pamphlets Training books for swim lessons --- --- --- 4411 Current Use Charge Sewer charge for sanitary sewer 1,500 1,500 1, 500 4940 Merchandise for Resale Concession supplies sold 1,600 2,922 2,000 4981 Sales tax State tax on concessions sales(57) 1,381 4421 --- 943 TOTAL $33,625 $32,511 $31,845 MEMO TO: John K. Anderson, City Administrator IA FROM: Judith S . Cox, City Clerk RE: Parking In Off Street Parking Lots DATE: March 12 , 1982 Introduction: The City has received a third request from a resident of the high rise for a permit to utilize the municipal parking lot East of the high rise for a period longer than posted ( 24 Hours ) . Background : Staff currently issues 12 to 20 permits per year for parking automobiles in municipal parking lots , pursuant to Res . No. 1249 . This practice began after the construction of the five municipal parking lots in 1967 , and was instituted, as I understand it , for the renters above the existing businesses who were assessed for these parking lots . The bulk of applicants live on Lewis Street and use the parking lot East of Bills ' Toggery. We currently lease 12 parking spaces in the lot North of 1st Avenue and West of Holmes to Brambilla ' s . We have a request to rent 15 parking spaces in the same lot from Total Transportation Services . Although Res . No. 1249 established a committee to consider permit applications for municipal parking lots , such a committee has never been appointed . City staff have routinely issued permits on a case-by-case basis with no controversy. However, the extent of recent interest in the municipal lot North of First Avenue and West of Holmes suggests pastprocedure should be reconsidered. Either a committee should now be appointed or the Council should establish guidelines under which staff can issue the permits . Alternatives : 1 ) Council appoint members to a committee to study the problems and establish some guidelines : a] could be councilmembers b] could be members from Council and staff c ] could be staff 2 ) Council direct staff to study and make recommendations . Recommendation: Direct staff to study and make recommendation and encourage any Councilmember who so desires to join in studying the issue . Action Requested: Receive application from Adrian Derhaag for a municipal parking lot permit and direct staff to study and recommend to Council municipal parking lot permit guidelines . jc APPLICATION FOR MUNICI AL PARKING LOT PERMIT NAME /)„R-�'Z y`a 2 / L/ A DR E S S 0 _ L,--�F' ice.^ y v-� Gel " 3// NUMBER OF PERMITS REQUESTED // (maximum two per household) Vehicle one : makers 2/6-5/ J /b' x,57-(year t -z-J - - registration no. V license no. ,4 P-,121 Vehicle two: -- n-a ke —_ — y e ar-- registration no . license no . SIGNATURE DATE (must be renewed yearly) Mail or return application to: City Hall % Parking lot permit 129 east first ave . Shakopee , Minnesota 55379 Do not write below this line APPROVED DATE ISSUED PERMIT NO. (vehicle one) (vehicle two) QI MEMO TO : John K. Anderson/City Adm. FROM: Judith S. Cox/City Clerk RE : Dog and Cat Regulations DATE : March 12, 1982 Introduction: In follow up to our recent meeting with Mr. Bob McAllister, City Poundmaster, I have shown the proposed amendments to the City Code on the attached. Background: Mr. McAllister brought to our attention, a couple of areas in the City Code which were causing him difficulty. 1) Sec . 10. 21 Subd. 12. Currently licensed dogs are released upon payment of the $5 .00 license fee, impoundment fees, and a $5.00 penalty for being unlicensed. The owner is then supposed to come to City Hall and pick up the license, and provide proof of vaccination. Owners are not coming to City Hall to pick up their license and when the dog is picked up sometime later without a license, the owner claims he did pay for a license earlier and believes he should not receive the $5.00 penalty, even though the license was never obtained. To eliminate this problem, it is recommended that the license be issued at City Hall , soon as the Poundmaster turns in the license fee. 2) Sec . 10. 21 Subd. 4. This paragraph provides that a certificate of innoculation against rabies be provided at the time of application for a dog license. This presents a problem when the Poundmaster has the dog and is why the City has not been able to issue a dog license until the owner comes in and provides proof of vaccination. If the City would dispense with requiring proof of vaccination at the time of issuance of a license, the City could mail out the license as soon as the Poundmaster turns in the license fee he has collected. As a result of our discussion, it was mutually agreed that the best way to handle the matter would be for the City to dispense with re- quiring proof of innoculation against rabies at the time of issuance of a license, but instead place the responsibility solely on the owner to keep the innoculations current . Only when dogs are picked up for running would the City actually check if innoculations are current , and if not impose a fine. Under the current ordinance and permanent licensing system the City does not have a mechanism for insuring that innoculations are up-to-date so the only protection we are eliminating is the first innoculation for dogs that are licensed. The other proposed changes simply strike all language requiring innocu- lation prior to issuance of a license and keeping records of innocula- tions. Dog & Cat Regulations �( Page -2- Alternatives : 1 ) Status quo - the City will continue to rely on the owner to notify the City when innoculations are updated, but City will not enforce ; however, the City will impose a fine if the dog is picked up by the Poundmaster. -- If Council choses the status quo, it is recommended that the City Code be amended to include some language which provides that if the owner does not get his dog innoculated and pick up his license at City Hall (which he just paid the Poundmaster for) within fifteen (15) days, he forfeits his license. 2) Return to yearly licensing - if City wishes to make sure that licensed dogs are innoculated. This is more costly to administer and fewer owners license their dogs . 3) Amend the City Code as proposed, placing the responsibility of keeping up innoculations on the owner and imposing fines when not current when the dog is picked up . Recommended Action: Direct staff to prepare ordinance amending current dog and cat regu- lations , by placing the responsibility of keeping up innoculations on the owner and providing for a fine if not current when the dog is picked up . JSC : cu SEC. 10 . 21 . DOG AND CAT REGULATION AND LICENSING. Subd . 1 . Definitions. The following terms, as used in this Section, shall have the meanings stated : A. The term "owner" means any person who owns, har- bors, feeds, boards or keeps a dog or cat under his control, or the parents or guardians of a person under eighteen (18) years of age who owns, harbors, feeds, boards or keeps a dog or cat under his control . B. The term "at large" means off the premises of the owner and not "under restraint" . C . The term "under restraint" means on the premises of the owner or on a leash and under a responsible person 's control and obedience . The leash shall be a line, belt, cord or chain, not more than 10 feet in length for leading or restraining a dog se- curely fastened around the neck or collar on said dog. Subd. 2. Running at Large Prohibited . It is unlawful for any person who is the owner , or other person in possession, of a dog, to permit such dog to run at large . Subd . 3 . License Required. It is unlawful for any per- son, or other possessor , of a dog over six (6) months of age, to fail to obtain a proper City license therefor . It shall be the duty of each owner of a dog to obtain a license immediately, if not - licensed already, or upon acquiring ownership of any unlicensed dog , or within thirty (30 ) days of establishing residence in the City, or upon expiration of an existing license. Subd . 4 . Application. Application for a dog license shall be on a form supplied by the Cityec _ - - - . •ul ' - • - . • . - - ' - . - - inary medicines f') ---' _.,,---- . • - • • Ica icense is made la-s been Tnno ul -- ie . Source : City Code Effective Date : 4-1-78 Subd . 5 . License Fee and Term. All fees for the licens- ing and impounding of dogs and cats shall be fixed and determined by the Council , adopted by resolution , and uniformly enforced . Such fees may from time to time be amended by the Council by reso- lution . A copy of the resolution setting forth currently effective fees shall be kept on file in the office of the City Clerk and open to inspection during regular business hours. Such license shall continue in force for the life of the dog provided that tom--ewer sh• - • - •• - . - • .1. . - . - • •• • . • • - W. ' a • - _ ., a 0 ' _ - _** . e owner give notification of any change in address. It is unlawful for the own- er of any dog to fail to fully comply with this Subdivision. Source : Ordinance No. 80 , 4th Series Effective Date : 11-26-81 -234- (12-1-81) Subd. 11. Notice of Impounding. Upon the impounding of any dog or cat, the owner shall be notified, or if the owner of the dog or cat is unknown, written notice shall be posted for five (5) days at the City Hall describing the dog or cat and the place and time of taking . Source : City Code Effective Date : 4-1-78 Subd. 12. Release From City Pound. Dogs and cats shall be released to their owners or persons previously in possession of them, upon a sworn statement of ownership, proof that a license has (been duly issued for an impounded animal , proof that the rabies innoculation is current, and payment of impounding fees as .et established by the Council by resolution. In the case of an 0 unlicensed dog the owner shall pruchase a license from the Pound Master. Jaeweln l l x7 mss.u- for an impounded animal , and payment of impounding f-ee-smsblished by the Council by resolution. In the case of un " 4ip. no-a dog which requires a rabies vaccination prior to the �ssnm-c ^5 1-he license, release of the dog will be permitted to G� •:e0 tj-c nwnar contingent upon his returning within a five-day period � with a ' rtificate of rabies vaccination authorized by a licensed veterinarian and proof of the issuance of a dog license. Source : Ordinance No. 80 , 4th Series Effective Date : 11-26-81 Subd. 13 . Permissible Return of Unrestrained Dogs. Not- withstanding any other provision of this Section to the contrary, if a licensed dog is found "at large" and its owner can be identi- fied and located, such dog need not be impounded but may, instead, be taken to the owner . In order to release the dog to the owner , however, the owner shall pay the impoundment fees as specified in Subdivision 12 . Subd. 14 . Enforcement. It is unlawful for any person to interfere with, hinder or molest the Pound Master in the exercise of his duties. Subd . 15 . Right of Entry. The Pound Master or Police Officer shall have the right to enter upon any premises at all rea- sonable times for the purpose of discharging the duties imposed upon him by this Section where there is a reasonable belief that a violation has been committed . Subd . 16 . Quarantine. Any animal which bites a person shall be quarantined for ten (10) days. Subd . 17. State Statutes Adopted by Reference . The pro- visions of Minnesota Statutes, Section 35. 67, 35.68 and 35. 69 are hereby adopted and incorporated herein by reference as though set forth fully herein. Source : City Code Effective Date : 4-1-78 (12-1-81) -236- Subd . 6 . Tag Required . All licensed dogs shall wear a collar and have a tag firmly attached thereto evidencing such li- cense and vaccination. A duplicate for a lost tag may be issued by the City upon payment of the fee of $1 . 00 for issuance of the dupli- cate . Dog tags shall not be transferable, and no refund shall be made on any dog license because of leaving the City or death of the dog. Tnncculation Against Rabies . Subd.°- All dogs shall be innoculated against rabies by a veterinarian duly licensed to practice veterinary medicine in the State of Minnesota . It is the duty of the owner to keep innoculations current . The owner of any dog picked up by the Pound Master whose rabies innoculation is not current , shall"` e subject to a fine as established by the Council by resolution, prior to release of the dog. Upon payment of the fine and release of the dog, the owner shall have 15 days in which to have his dog innoculated. If the dog is picked up after this 15 day period and the owner cannot provide proof of innoculation against rabise, the owner shall be subject to another fine. Subd . 7. Records . The City shall keep a record of all dog licenses issued, with the name and address and phone number of the person to whom issued , and name, age and description of the dog. a444t-h a—d-a-t f r a p s a non . Subd . 8 . Other Unlawful Acts. It is unlawful for the owner of any dog or cat to allow such dog or cat to habitually or frequently bark or cry, to frequent school grounds, playgrounds, playing fields, parks or public beaches, to chase vehicles, to molest or annoy any person if such person is not on the property of the owner of such animal , or to damage, defile or destroy public or private property. Subd. 9 . City Pound . A City Pound is established which shall be at such location , either within or without the City, as the Council , by resolution, shall designate . A Pound Master shall be appointed by the Council who shall attend to the maintenance of such Pound and he shall file a monthly report with the Council re- -- lating to the operation of such Pound . Source : City Code Effective Date : 4-1-78 Subd . 10 . Impounding. Any dog found in the City without a tag or running at large shall be placed in the City Pound . Any dog or cat committing a nuisance as provided in Subdivision 8 shall be seized and may be impounded. All dogs and cats placed in the e) City Pound shall be held for redemption by the owner for a �A`� period of not less than five regular business days . A "regular business e/ day" is one during which the Pound is open for business to the pub- lic for at least four hours between 8 :00 o 'clock A.M. and 7 :00 \A el o 'clock F.M. Impoundment records shall be preserved for a minimum of six months and shall show: (1) the description of the animal by specie , breed, sex, approximate age, and other distinguishing traits; (2) the location at which the animal was seized ; (3) the date of seizure ; (4 ) the name and address of the person from whom any animal three months of age or over was received ; and, (5) the name and address of the person to whom any animal three months of age or over was transferred . Any dog or cat which is not claimed within five days after impounding may be sold, for not less than the amount provided in Subdivision 12, to anyone desiring to pur- chase the dog or cat. If unclaimed, such dog or cat shall be humanely destroyed and the carcass disposed of. Source : Ordinance No. 66 , 4th Series Effective Date : 6-18-81 -235- (12-1-81) CITY .0 E ,�,- OF HA OPEE 1 / f ;A 4jj : _ 129 East First Avenue, Shakopee, Minnesota 55379 { , 7):,. , ...,4.. . , 4.74 0 MEMO .1./John Anderson/City Adm. TO: Rod Krass/Asst. City Atty. FROM: Larry D. Martin/Former City Assessor SUBJECT: CertainTeed Appraisal DATE: March 11 , 1982 Introduction: As we have discussed earlier, CertainTeed has purchased an appraisal report prepared by Peter J . Patchen and A:;sociates and has made an offer for settlement based on this appraisal . Unfortunately, CertainTeed ' s representatives will not allow us to have a copy of the appraisal ; however, they will allow us to have a review appraiser read the report at their office. Background: With this in mind, I have contacted two appraisal firms to receive an estimate as to the cost of reviewing the appraisal and making a determination on the appraiser' s reliability. Campbell Appraisals Inc . $500 - $1000 Howard Shenshon & Associates $675 + $50 - $65 per hr for rebuttle Recommendation: Hire the Shenshon firm for a review fee of $675 .00 plus $50.00 - $65.00 (depends upon appraiser present) per hour for rebuttle and meetings steming from the result of the review of the Patchen and Associates appraisal of CertainTeed. LDM :cu R CVs Law Offices of 1) KRASS , MEYER & KANNING MAR1982 Chartered CITY OF SHAKOPEE Phillip R. Kress Shakopee Professional Building Barry K. Meyer 1221 Fourth Avenue East Philip T. Kenning Shakopee, Minnesota 55379 Trevor R. Walston (612)445-5080 March 10, 1982 Mr. John Anderson City Administrator 129 East First Avenue Shakopee, Minnesota 55379 Re: CertainTeed Pretrial Dear John: On March 9th we held the CertainTeed pretrial conference before Judge Gustafson in Scott County Tax Court. Mr. Hillstrom, attorney for the Petitioner, gave to me their pretrial statement and their supplementary answers to interrogatories, copies of which I enclose for your file. I discussed with Mr. Hillstrom the possibility of having an appraiser for the City review Peter Patchen's appraisal done for CertainTeed to determine its validity. Mr. Hillstrom declines to give us a copy of Mr. Patchen's appraisal but will be happy to allow our expert to look at it. I would strongly recommend we take advantage of this offer since without a review of Mr. Patchen's appraisal it will be difficult to evaluate the validity of CertainTeed's claim. I would strongly recommend that the City hire such a review appraiser. My understanding is that Larry Martin will be checking into the cost of such a review. The date for the trial of the Certain Teed matter has been set for July 26th, and the trial could last up to a week. Yours very truly, KRASSi" MEYER,_,, INNING & WALSTEN HARTE'ED ": 2//',/ R. Krass PRK:sm cc: Larry Martin P.S. Enclosed please find amended answers to Valleyfair's interrogatories and Valleyfair's most recent request for production of documents. el MEMO TO : John K . Anderson City Administrator FROM : H. R. Spurrier City Engineer RE : Professional Services for Engineering and Land Survey DATE : March 12, 1982 Introduction: The annual contract for routine engineering and land surveying services has expired arid must be renewed. Background: City Council has discussed this contract at previous meetings and suggested that the City investigate the use of other consultants for routine work. Since January 1979, the City has used a variety of consultants for engineering projects. Listed below are those consultants: Consultant Type of Work and Speciality Larr Engineering, Inc. Hydrology and Hydraulics Barton-Aschman Associates, Inc. Traffic Bather, Ringrose, Wolsfeld, Jarvis, Gardner, Inc. Traffic-General Civil Bonestroo, Rosene, Anderlik F, Associates, Inc. Surveying-General Civil Braun Engineering, Inc. Soils Eugene A. Hickok & Associates, Inc. Hydrolgy-Hydraulics Instant Testing, Inc. Soil Minnesota Valley Surveyors & Engineers Corporation, Inc. Surveying Schoell & Madson, Inc. Surveying-General Civil Soil Testing Services, Inc. Soils Suburban Engineering, Inc. Surveying--General Civil During the past three years, I have recommended using a variety of consultants for specialized projects while retaining a single firm for routine surveying and general civil overload. John K . Anderson March 12, 1982 Jt Professional Services Page -2- The list shows that several firms could pick up the work overload in several areas. At this time, due to the reduced volume of work, one firm manages that overload acceptably. Alternatives : There are four alternative methods of handling the routine overload: 1. Use Suburban Engineering, Inc., in accordance with the attached agreement. 2. Receive proposals for engineering services from all or a few interested firms and select the best qualified. 3. Receive proposals for engineering services from all or a few interested firms for each project. 4. Increase the City's Engineering Staff seasonally to fluctuate with workload. Alternative No. 1 - Pros: A. Knowledge of City policy, practices and procedures; B. Possesses a City information base due to experience; C. Proximity of firms' office improves response time; D. City work normally receives high priority; E. City is a major account in a medium-size company. Cons: A. Firm is not the "best expert" in all engineering and planning disciplines; Alternative No. 2 - Pros: A. Possesses a larger design information base to draw upon; B. Firm would have "best experts" in all engineering and planning disciplines. Cons: A. "Best experts" may not work on City's projects; B. Firm must learn City policy, practices and procedures; C. Firm would lack City information base; D. City may be a small account in a large company. Alternative No. 3 - Pros: A. Sames as with Alternative No. 2 above; Cons: A. Same as Alternative No. 2 above; B. Consultant may not want the small jobs. John K . Anderson March 12, 1982 Professional Services Page -3- Alternative No. 4 - Pros: A. City would derive revenue from services; Cons: A. City would not be able to budget effectively for the department; B. Lay-offs would affect moral✓and quality of personnel; C. Personnel would be job specific, creating a larger turn-over; D. Finding qualified staff for temporary service would be a problem. Attached is a copy of the proposed contract, a fee schedule used by the City for 1981 work and a fee schedule used by other Suburban Engineering Company clients during 1981 and a copy of the proposed hourly rates with two additional columns noting the percent increase in hourly rates from 1981 to 1982 for the City and other Suburban clients respectively. The hourly rates that have the greatest affect on the City's cost are the hourly rates for the principal engineer, principal surveyor, project engineers and survey crews. Shakopee's rates for the principal engineer and principal surveyor were 5 percent below the general 1981 rates. The firm is no longer making that reduction, so therefore, the rate for principals exceed the nominal 5 percent. Based on the hourly rates, ordinarily charged for principals, the amounts proposed are reasonable. Based on rates charged Metropolitan-wide, the rates for the remaining categories are reasonable. Conclusion : Suburban Engineering continues to make City work a priority. Staff has previously noted the acceptability of Suburban's work and noted that response, service and the background knowledge possessed by the firm, lead to the recommendation that there be no change in consultant retained for routine overload. This is not meant to exclude other consulting firms from performing specialized designs, studies or reports during 1982. Action Requested: It is the recommendation of City staff that the appropriate City officials are directed to enter into an agreement for Professionai services for Engineering and Surveying Services between the City of Shakopee and Suburban Engineering, Inc. , on a form approved by the City Attorney. HRS/jiw Attachments ,� ti/ r ., _ - . c v - _ - ; .v ) c _ _ -_' .!1.1'_!-,...!.---_r. e n c 5_2_:_.!E_.5__ -°n•F+“ .4 V) N V) V) y N y N Y X Y Y Y Y Y Y U U U U U U U U W I I I I I I I 1 CD • • • • • • • • • W a 4 • • • 4 • 4 • 0 y • • • • • • • • 4 (I) O. 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(2I HI CI) a) b0 m S bO a Cn H 4-1 .0 4--I bD H E ,--i C U C C 'd a O O •r1 H U W a o a) o > O • CU c. o HH U) .0 4-I H H u (1) Hi U) li U) LL CO H •r1 a) Q Cli Ht C H I I ri 3 bO I H a) O La O H H f-i d ) • I O in N N C •C L" E E t4 co E O d H In pa COJ Ci 0 Cl) C4 IX a a a �O CO .:I-00 0 o ,-I10 CO CO N ct N H .. nSCO d- O O in O co co O s-I O 0. 1 d-H Lc, o O O O Ln 0) O N O O In 69. to CO 0 d- Ln 0) rn 0 CO 0 0 O in CV r1 CY) ,--i L. co C) 0 co CX) N CS) 00 N CO Ln N N • N CO N in d- 41 CO fa • H U U 0 0 0 0 0 0 0 0 0 O Ti U) H H H H H Hi H H H H 'C1 0 0 0 0 0 0 0 0 0 0 C C 'C7 5-4 • H H H H c-I H HI H H H Lc. C H U H ,-i %-i c-i H H Y-I H H H H fs Hi ai 0 0 N 0 03 co co CO 0 00 > cd H to .0 ;-I 0 ai a) a) • v) C 3 •A H co ,-1 H H H .-i H c0 H H a) a) cd n co co C3) CO o) o) 0-) cy) ,-i (7) cd ci C i a N O CO C.) ,-i H H CO H HI ,I vi H1 H 0 H HI ,-I Cn 0 H C') H vI HI Hi ,-i H CO H H O N co ,-i •< co CO cnO 0) rn O) cn '-i Cn .0 H H 0 ,-1 0 0' H H CO 0 t•- c.) \C) rci H O) Hi CS) N N co N N N c., Lel to CO CO 0) o) CS) CTS CO CY) Cd Q 1 ct 7t 7t � d- c x ri 0 0 N 0 co co co co O °D MEMO TO: John K. Anderson, City Administraor FROM: Gregg Voxland, Finance Director RE: Inter.fund Transfer DATE: March 10, 1982 Introduction: The auditor has requested specific Councilapproval of the $22,000 transfer from the Sewer Fund to the 1980 Improvement for sanitary sewer reconstruction as part of the Holmes Street Project. Background: This transfer was budgeted and made in 1981. However, the resolution adopting the sewer fund budget did not include the statement that staff was authorized to make budgeted transfers without further Council action. The resolution that adopted the general fund budget for 1981 included that statement and the resolution adopting all budgets for 1982 includes that statement. Council set the payback to the improvement at $22,000 per year during the 1981 sewer fund budget process. Requested Action: Request City Council move to approve the transfer of $22,000 from the Sewer Fund to the 1980 Improvement Fund for Holmes St. sanitary sewer reconstruction as per budget. GV/ljw L) MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Garbage Service Rates DATE: March 4, 1982 Introduction: City Council authorized the '82-'83 garbage service contract with G & H on 11/17/81 based on your memo. Background: Your memo discussed and recommended adding 12C per bill onto the contract rate to cover city administration and billing costs. However, the action on your memo addressed only the contract and the contract rate. When the master fee schedule was prepared, the contract rate was picked up and inserted in the fee schedule. Thus, we are charging exactly what we are paying the contractor. We have for many years charged an additional 10C per bill to cover our costs. The garbage service rate currently is $4.33/mo (regular) and $2.80/mo (Senior Citizen) . Alternatives: 1. Status Quo and add our costs into the fee schedule for 1983. The City loses $2,000-$2,500 for 1982 on this service. 2. Amend the fee schedule as soon as possible to cover the administrative costs. Recommendation: Alternative # 2. Requested Action: Request Council move to direct staff to prepare a resolution amending the master fee schedule to increase garbage service rates by 12C. GV/ljw J MEMO TO: John K. Anderson, City Administrator FROM: Gregg Voxland, Finance Director RE: Council Orientation DATE: March 10, 1982 Request that you poll Council at the next council meeting to establish a date and time for a Finance Department orientation similar to the previous one. Wednesdays are booked for me other- wise before a council meeting or on a Monday or Thursday or off Tuesday. The previous session was held before a council meeting and a very worthwhile discussion had to terminate in order to start the council meeting. Please let me know their preference in order to allow for preparation time. GV/ljw 1 fid . * `)' v, "' v, \M 'Fund tzd \O OD OD OD ON 4 * * * * * Crq CDD co -.4 rn v -p- W N 1_, 'Priority (D Un vi �n v, a N o - w n) a. 'Program Number H V CO t'i tzJ C tri '=i t' x tai w taJ x tri C tai XI N Cl) ¢) (Ci) W co O gym) p) rm H rn ) Cl) H to CD 51-6 C 9 N 00 c B 0 R0K 0 H ) c+ P) c4 P) 'xi :s' P) N) P) W P> 0 P) (D c+ c+ c+ H. c+ p Cf c+ H c+ c+ c+ H (D U) (D H (D H > (D F1, (D 4 M1 (D (D Cl) 0 1 0 a a 4F• < a a CD a w a "1 d c) (Cl c) a o o 0 w o) 0 0 H 0 (D C) rn o CD o m o 1i s✓ o w o rn o 0 'd 0 i m c+ m c+ m (D (D m P. m m t-' m c+ m c+ c+ c+ Fi c+ c+ c+ c+ H c+ P) c+ O c+ .. H .. H. .. U) I •• 0 itID•' '�i 0 'd (D 1--I, L�(,.,c`r i pt,i on lo h t, H c+ H ro Cl) • E'• pC -4 to N 4 .F' (D H H 0 H W 0- 0 0 i 1 H P. 0 'i N W (D ON 0 P) W O (Cl vi • ulr^ MO i W to; 0 '1 -1 vi • ;1 V .e U) c NI-+ V ( �] o c+ 0 CA 0 c+ 0 0 m 0 0 0 • O m 0 0 0 K 0 0 0 U) 0 Cr) 0 o O • O (D O O O (D O (D O O (0 C) $ Cu c+ ,. (D v • ri Op •• Q H • �n • t") r' asibil i Ly • ) • co • nO . CO N.) Report •▪ - - • — : SPUC • n) : co Approval • tr.,. •• -. • • � (Public t • 0D U) • oo . o0 t: • N N • N N Hearing ri) H • x • H• • - . � Plans and ~I •• w • op • co • N Specifications o • ,. CJ . t1 mRight-of-Way • • N • • Acquisition 7 co . tr N • W • t' N . oo id y • • 3 • w • co • w : NOo Date o x • .P" • v, w C' • • . —. Assessment. • • w : N.) • co •• N • w Hearing - ', 0 •• ON • Vo . \O • O, • o\ : ON : ON : co ICompietion y •• �w • c• o • w • 'w • co : \Orn • co • co ate .. N •. U) •• N .. N .. N .. N .. W 3CDtri 3c) to 3 (--) to ZOai •,Tato Sow 3ntb ZOO) ON w ..--- --J PP H N W ---1 \0 -P-- -,1 Engineer 00 O\-1 w o0 0 HW co H\O W HW o l71 oo -1 kin vi t~ -4 H H C w H H N vi H ch Technician III 0 00- ) WW-P- 00 O 00\ 01 (o) .---- 0 0N 0 0N G\ 00 -1 O H • C 0o N U) H N Technician II ~' O1 H H O H H Ui WON CA w OD H m o 0.4 v, v, 0 0 0 0 4- H 0 -\-n 0 .F- 0 0 VD H 0 0 01 Inspector II , P P. Technician I r 000 00 0 0o o 00 0 00 0 00 0 000 00o Inspector Io o' 'i '1 '-i M H H N W WH HP '• N Secretary m `4 0 0 H 00 H 00 vi 00 cN 0• 0 • W 0• 0•�• N U N Vl Vi N W O O\xi W 0 0 -4 HW 0 H -7 -F' HN 0 °D(-Ai N O n) iOtal m HN Vri N Vl -I H I I N) HN -J 1 I N H HN W H 01 co I • Engineering oo ) 0\wrn Oo w � � wwo wrnw w o awo Dept.. E: I I W '.O N .F- I I W -1 Vt W H a W H O • • O\ I O'\W v1 0 0 ON * 0 IV CO 'Fund , P., * * * * Cr) O\ ‘_r) ..p- (A) N H 0 VO c+ !D Vn -J '.PI vi vi vi vi c ..p- v, N OO N w (Program Number H co t+J H trn ''d t=i H ti n trn N tzi H t1 n t1 1 N N 0. to m Cl) 0 m 0 w p N m DI O cn ''i c+ H. c+ 4 c+ M cl. • c+ a c+ •,3' c+ R. • c+ W cD m Cl) It m m c+ m a co x e m 0' m •. a w H 713 m CD c c0+ 'I c+ • c+ ID m c+ rn c+ • c+ H• co m rn c+ 0 m 'v m tnl cD \o as P., c+ a ta c+ a co a 0 a m a m H a 1 1-'• (A) CD (D 1 W ON c+ n n C n 0 n nc+ n W nc+ n o O m O i O o • O O C O M m < m H In m H Cl) m m [n O c+ Cl) 0 c+ ( c+ 0 c+ H c+ m cr c+ c+ c+ m c+ f-y r. c+ K 0 c+ M p y N " n N Description - i 0 0 t P R.> « �• P. -K3 1 CO N 1.-i k a, LAJ 4 EnO N W 0 H CD •P" -1 11 • N. W t:(1 o o -a m 0 O m ni v, Cl) 0 0 H o o o o 0 0 0° 0 CDF H o O a) o -.1 m o y O O O N O O o H 0 CD 0 Cl) 0 0 0 a D, H 0 rn F-' •• - • • • : rn . easibility :. N :. :. a :. :. N :.• • 0 JIieport • -) •• a • 9 • - • - • .• N :. : :, [..A3PUC. • pproval N . • • CO • Z • Z • OD rr • co • \ •• •. IUblC' 4 :. n . )N Haat•in,, • _ • z • • co .' v • y : co • co 1Specifications aand • .." C' Pi • • i •• \ • .. Y : -, Right-of-Way ; '� a . ,A Acquisition ~' �o co y N • W • z • z • t-- • •3 • • co •. � •.• Y• •.• co •. ) .. .. rid 3 •. O •• N •• u• o)) : : ate x •• o .. coAssessment K . m 1�H. • N • W : • earing .1d 0 • aN •• v) • rn • �o • �o : : (TN : Complet ion • y • op • C) • • • t- N; co co a t e N N W .. .. N .. 3nbJ Znb" nW ZC) W 3C) W Z Q tO xaW nbd •_t H 1-- o CO N H N -tet CO W CA Engineer o o -J O O O O O V. N -a O O -.7 0 0 vn 0 0 0 0 0 Q\ N N 0o v~, oow rnw o LA) -1 ooUl o�° 000 ornN 000 Technician III a. kn n N • _ VI H H �- N H Technician II 'J' ED 00 \O 000\ O .F- o -0 � Ooo- 000 0lv 000 Inspector II q F •' G Technician I :' 00 0 000 00 0 00 0 000 000 000 000 Inspect or I o m d N 1--. Secretary m w 0 0 k0 0 o N 0 0 � 0 . 00 OI 0 0 " 0 0 0 0.0 „ 11 W N 'd N o00 ooH rn-A v~, oc, oo °W° oo0 0 "'w oo Total m 111 N co I to N I I ~ 1 1 \p �� 1 1 0 I I I N I I 0 0 0 o o H W orn\) o o o o W o iJ 0 0 ow Engineering I l p I 1 N N O o I j 1 1 1 1 I 0 0 1 I o Dept. Fee a\ * 0 H \D 0 0 'Fund to * * * OtIP n) W N N ** (D N.) VD CoLI 'Priority c+ vi L..41 \'l VI VI VI VI VI a N rn o rn -~-I o w wfi- 'Program Number N VO tT1 C tri tri 'ri tri C tri 'd tri t-+ tri 1-' t) Cl) 00 U 'ti U) 0 N P Cl) N (D m 0 U) H• N c+ 'ti c+ tlI I-' c+ f.-' H c+ H c+ H. c+ p) q c+ H c+ a. I• V . `C 1 c++ V N K k' Pa P• '1 P E cw+ C c�+ - bd c+ c+ c+c_f W c tri LI c+ 0 cin H a HH a ti cp. a 44 m a P a m P W H• P,44 cI p, a a m 0 w- (D n • c+ n x 0 n m n as a o o o o m o 0 0 0 0 0 o m o o cn cc+ U ccf. W c+ o (D cc+ U cam+ N cc-+ H' (D cN+ ' 1 c4+ (-4- P -f H, c+ ND H H• H. N + a• i�escription -& ' R° Eft c+• 0H {� -M 0 -69-H' 0 -69- -69- c+ 04 (n M H H• CoOt)CDD cm+ 0) aN IV m 0 > w o O Co :3' O (D °G 0 N) W * 0 OD " " O o o 0c0 0 0P0 0<o 0 m 0 0 0 0 a • . • N • W • -i 'Feasibility • . I •• w . OD •.. CO • Co .. r) .. .. N N •• :. N . 10 Report , N • • . . \ ; 'S PUC ;. :, coN . co : pproval .. •. N . • tr, • . IPubl is c� • • Co • CO • Hearing •--1• .. N .. .. N iii Ni x • • W • - W Plans and • . . • - . co . Co • Co . Specification:; c) • .. N N .. a Ni `0 • u' : (Right-of-Way x • • iqH • • Co • Co • ODcquisitiorr 7 .. N .. •. N N co •, N • • H • . _ •• „ •. Bid o : : :. : :. • Date C' • • ▪ Vt • CU ssessment• ~ •. ••• :. NOS :.• . w• oo . Hearing Cr] . .. ,Cl 0 • • • H • `° ; o au rn completion • . • 0 • • coco ate N .. 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Public 0 :. m :. o :. :. ,Hearing a 0 m t1 m a :r P,.• • C •• : (Plans and z • • I •• N H . : Specifications 0 O c C) 'r7 N) . a a 'b • • m -----. .. • (Right-of-Way • P . N .• : : ; cquisition y N •. rr co _y N • • t-+ -3 .•. .•. • ., • • (Bid �` • Date 2 N •• .• H • • : : : Assessment '` • • • Hearing =° m) .v 0 w \Ocompletion H • • • N • H • ate C; Vii' .7s n tb .-..4-; (--) td (-) a ? C) b[1 (7 bo 0 lei :.-.) t):1 H N -J W w rn --1 N) o Engineer o o C> .--V-t 0 f-' al0 o o N 000 000 00H 00 --4 H H H rn t-• H N r \0 H Technician III Q 0 0 0 0 O 0 0 0 0 0003 0 0 0 0000 0 0 N 0 0 vt 0 H Technician II ~' r) -v---- a\ 'o c• • N cn \n ---.) N co Inspector II qF, 000 000 000 00 '0 000 00c. 00H 00 '0 H• d C H. 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Technician II �' o a a cow w inspector I I �* 0:' 1: o ---.1 \D v1 N. C' (1) . . Cr' :l vl VI Technician 1 F` 0 0 0 i nspec tor I H H o r VOk0o 't n • c+ n woom m HWOo Secretary �' Vn v-i 0 0 U 00 il' o .1:, \J-1Ooyp Potal c� HVD ro fD �S • O\A1 • 1 '1 f) vi CO ‘,n N 1 OD O\.J1 c++ H I-'• c f 1--'kip OlVI 0 f0 04 �'� Engineering 0 0 orn� Dept. 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N) H HH Total 0 in)oL o 'H0\n00 0 oaO IH' O 000 •G"O0 o 0o .n • VI Co I V1 VI V1 VI N -64 I �n H I rn vi I I H w I w . - Engineering ov, H \Ni1Hon o - O\7-4 oo� wNN 0 Nom \0 Dept. Fee I -V1 N-7 •r• I Nv1 LL) N0 I I 0 N00 I C0 vl •vi H H 0 H H -P-- Program H rn H w 1-' v, F- H I Number 1+ C.) r (1) y CD Cl) 0. W CD 0 P. o or CD ag• c+ C cil C) H• n 7c1 p H w 0 C m m CDD w , N• CD CD CD c+ Fl K I-,W Fi CD H Z hJ ¢+ o N w COD O• H 0 04 '-i m (D f p m c0+ cc+ U) H• „ (D c4 H t H'• co c+ 1- H. fD CO ; • t1 •. •. •• •• .. .. .. . W +1 cn • .. 'b tri tv • . . .. ;3 0 c- c=1 • w .z• o• • ; O... •- . .. .. m E N b H o '-3 N x r• • H+. • • CD > .. •. .. ... •. .. .. ., � �t1 c • • y (. " : 0OiQbi zo W ._. <-) W 0W : QW 0tz 1 1 1 ;.- t - s: H 4 N) 01 N 1'.Ilf;.ln('.er o o 1 O O I o I NN0 oo 0 1cDU .-.1w c H ' CJ C" 0 W N W N N .�-0" Pechnician III o 0 o 1 ooi o01 oo \0 -I0 000 00 0 NI-, 0 C echnician II N' F- N OD Inspector II cJ • o 0 i 00I 0 N) I o '1-O o\o\ 0 00 'n 00 0 N N‘11 VI Technician I c o 0 ooi ooi 000 000 000 000 000 Inspector I x m • ~i c 1 N 1 1 , F--, w v Secretary w O ,c) I ocol 0 .1 OOO Oovi Ooh o0 \ i O`�O \11 1-i Ut `- `V ~ N O�q H H H oo r\.).'� Total m 0 1 0 OD II 0 col N o\ H N yi -4 op o -� W H N 1 Vi \11 VO i N N I I I N H �- f, N N .p--ND Engineering V ori 0I . i o I W ; �.H� opo � �_ HWN, o 0 �o Dept. Fee O\• o1N0 Vt o • Vl 0 H H 1-' N Frogram N N N `H umber in a O b I-3 O Z P- o CDD i 1-6 En 04 0 O 0 c+ ea MO (D `.• (D `C (D c+ cc+ (CD .-.N CD 1-'• C 0 a 0 I (D (D (D M x 0 (D 0 Cn q' O N alDi, @ H. cc f c+ K (1) U) W (D • : CD . • CI `4 .. • .. •. :. :. :. b r=i w tn • 1i :r • : CD C P P7 • H • trf z• • • (D '-1 \O .. .. .. 'U ONo 0 Z • 6' 0 N• ' Cl) 7 C Z 0 t;1 3C 0 ed 3C O bd X (i ato tzt C7 to •a' 0 t0 : ONO\ -- I O W I 1 I I �'ngiII�'en O 0 I 0 0 I 0 0 I 0 0 I VI Vl w N VN 1 I i 1' echniciar. 1 I I Q• 0 0 o 0 0 0 0 0 0 '-s H H Technician II N' 1--. w 0 1 I l 1 Inspector II �' •' w w 0 0 0 0 0 0 0 0 0 '� a \-n P.In r. 0 0 0 I I I Technician is i.t�n I F,', 0 0 0 0 I 0 0 I 0 0 I inspector I N cr I-' N-.1 tl '1 QN ONO F I I O N• O• 17 e 7'P_tary `. VI ‘...iiVl N N W 1 F-' I 1 'i1 WW I-' I-, I VI \.O I V, I •0 \._,-, 1 Total w � N op .P-..P- VI Ol O co‘.0 Vl Vl ffl 1 Or I N W ~ 1 1 1 1 i Engineering o`O H rn I cr\H I 0 I 0 1 Dept. Fee \O I-' Co Co O N I I MEMO TO : John K . Anderson City Administrator ww FROM : H. R. Spurrier .dg/ /'! City Engineer ` . .- RE : VIP Sanitary Sewer Proje t No. 81-1 Partial Estimate Voucher No. 9 - Arcon Construction DATE : March 12, 1982 Introduction : The Partial Estimate payment request was not in the formal billing cycle and therefore, should be approved separately in order for payment to be made during the month of March 1982. Background: The original of the Partial Estimate Voucher had to be sent to Arcon Construction, the contractor, in Mora, Minnesota for contractor signature, thereby causing a delay. It did not get processed with this billing cycle and should, therefore, be approved separately by City Council in order for payment to be made at this time. Action Requested: City Council authorize that payment be made on Partial Estimate Voucher No. 9, to Arcon Construction, Inc., 903 East Forest, P.O. Box 57, Mora, MN 55051 in the amount of $16,890.00, HRS/jiw Attachment . 12 PARTIAL ESTIMATE VOUCHER Contract No. 81-1 Partial Estimate Voucher No. 9Period Ending: February 28 , 1982 TO: Contractor Arcon Construction Company, Inc . Address 903 East •Forest , P. 0. Box 57 , Mora, MN 55051 Project Description VIP Sanitary Sewer Interceptor 1 . Original Contract Amount $ 617,823 . 65 2. Change Order No. 1 Thru No. (Deduct ) $ • 2 ,000 . 00 3. Total Funds Encumbered $ 615 ,823. 69 4. Value of Work Completed $ 561,866 . 2o Value of Work Remaining 5. 0 Percent Retainage $ -0- $ 532957 . 45 6. Previous Payments $ 5)44 ,976 . 20 Percent Complete 7. Deductions or Charges $ -0- 91 8. Total $ 544 ,976 . 20 Payment Due (Line 4 - Line 8) $ 16 , 890 . 0o CERTIFICATE OF PAYMENT e0 e #56- 416/9--,57°6-V/ (I, We) hereby agree that the quantity and value of work shown herein is a fair estimate of the work completed to date. CONTRACTOR: o1UC`r4L) Onk1ST, en , IAA�, BY: PCI_ a-•i 0 r >...ti�y J DATE: - () - )_ APP•4V.01_-G ITY OF SHAKOPEE =.� ( e ity Eng .eer Dat (di',k , ,441k— .. / o' ' City Admin strato D.te 'L/ PROPOSAL SCHEDULE PROJECT NAME VIP Interceptor Sanitary Sewer OWNER TYPE OF WORK PROJ. NO, 81-1 SHEET 1 2 OF ITEM CONTRACT ITEM UNIT UNIT CONTRACT - NO. PRICE QUANTITY AMOUNT 1 14" Poly lined DIP 0-8' L.F.' r 33.40 85 $ 2,839.00 0 -p- 2 14" Poly lined DIP 8-10' . L.F. 33.40 180 6,012.00 git Zees: 60 3 14" Poly lined DIP 10-12' L.F. 36.50 195 7,117.50 2.to 7665,00 14 14" Poly lined-DIP 12-14' L.F. 36.50 90 3,285.00 227 8285. 50 5 14" Poly lined DIP 14-15' L.F. 41.70 75 3,127.50 gg 3669. 6c 6 14" Poly lined DIP 16-18' L.F, 41.70 10 417.00_ 2g / DOD, go 7 14" Poly lined DIP 18-20' L.P. 45.90 40 1,836.00 _ -O- - 0- 8 14" Poly lined DIP 20-22' L.F. 45.90 3`, ,606.50 -0- -0- 9 15" Pipe Sewer 12-14 ' L.F. 22.10 370 8,177.00 2.35 5251, 8c 10 15" Pipe Sewer 14-16' L.F. 22.10 180 3,978.00 /9is µ2g7, 4o 11 15" Pipe Sewer 16-18' L.F. 23.80 120 2,856.00 00 36W Go i' 15" Pipe Sewer 18-20' L.F. 23.80 25 595.00 SZ 1951.60 13 18" Pipe Sewer 8-10' L.P. 20.40 115 2,346.00 _ _ q /6 3.2c 14 18" Pipe Sewer 10-12' L.F. 20.40 1140 23,256.00 /2/2 2y, 71 ',80 1 '1 18" Pipe Sewer 12-14 ' L.P. 22.50 0'1O 12. 375.00 c/y4 // 5-45-.0c 10 I.'" I'lpe Sewer 14-1u' L.P. 22.50 35 (87.50 163 2 3/ /. 55 17 21" Pipe Sewer 10-12' L.F. 21 .10 190 4 ,009.00 )/96 3Dgo, 4.0 18 21" Pipe Sewer 12-14' L.F. 21 .10 1+1.5 8,756.50 .321 6 ?,/o 19 21" Pipe Sewer 14-16' L.F. 23.60 1190 28,084.00 / 3/9 31, 12S .44G 20 21" Pipe Sewer 16'-18' L.F. 23.60 290 6,844.00 325 7 6,70,co 21 21" Pipe Sewer 18-20' L.F. 29.05 275 7,988.75, 255 7 9-o7. 75 22 21" Pipe Sewer 20-22' L.F. 29.05 290 8,424.50 2 ger' q 2 79.25 23 21" Pipe Sewer 22-24' L.F. 34.25 35 1,198.75 /y 979, 50 24 24" Pipe Sewer 0-8' L.F. 21.80 1245 2" 141.00 l� 150 3.1 22G.oc 25 24" Pipe Sewer 8-10' L.F. 21.80 395 8,611.00 6'/. l 395,2c 26 24" Pipe Sewer 10-12' L.F. 25.70 45 1,156.50 193 2 390. /O ::I 24" Pipe Sewer 12-14 ' L.F. 25.70 405 10,408.50 36r/ 9't83, 30 24" Pipe Sewer 14-16' L.F. 27.80 400 11,120.00 253• 7033. gr, 29 24" Pipe Sewer 16-18' L.F. 34.70 105 3,643.50 122 y-237, ,t0 30 24" Pipe Sewer 18-20' L.F. 1x 1.60 90 3,744.0o 1311, 55.711-, st0 31 24" Pipe Sewer 20-22' L.F. 47.00 95 4,465.00 1,02 ' µ7 �, DG 32 - 24" Pipe Sewer 22-24' L.F. 50.60 110 5,566.00 224 /1, 435, 60 33 24" Pipe Sewer 24-26' L.F. 54 .40 15U 8,160.00 3q7 2o/ Spggp 34 • 24" Pipe Sewer 26-28' L.F. 58.60 925 54,205.00 4/9 36, 271. 110 35 27" Pipe Sewer 0-8' L.F. 25.40 2785 70,739.00 2797 71, 0µ3. 8.0 36 27" Pipe Sewer 8-10' L.F. 25.40 85 2,159.00 59 Ii 1493.60 37 Reconstruct Manhole Ea. 2500.00 . 1 2,500.00 -O- - 0- ;8 48" Dia. Manhole Ea. 800.00 21 16,800.00 23 / S', 'f00,oo 39 54" Dia. Manhole Ea. 1400.00 3 4,200.00 .0 6o" Dia. Manhole Ea. 1725.00 5 8,62 5•00 3 Z�, � S S625oc .1 48" Dia. Excess Manhole Depth 60.00 154.0 9,240.00 /72 /G, 32O,GO 42 18" Dia. Drop Section Ea. 2200.00 1 2,200.00 . 1 2 2ODOO 13 8" Dia. Drop Section Ea. 1550.00 1 1 ,550.00 / / ,53 c ' 4 8" Excess Drop L.F. 40.00 9 360.00 9 36.00° 5 18" 7; degree Bends Ea. 155.00 14 620.00 if 6,20 a0 16 15" 7; degree Bends Ea. 150.00 2 300.00 00 i7 14"" C.I. 1/8 Bends Ea. 450.00 1 450.00 2 30- 0- :8 14" C.I. Tee & tapped flange Ea. 1000.00 1 1 ,000.00_ / I /, OCC CC i9 2" Gate Valve & plug ha. 125.00 1 125.00 / , 125'ex )0 Rock Excavation C.Y. 10.00 9800 93,000.007/3; I 7/1 330 DO ai Granular Mat'l for Stab. Ton 6..00 50 300.00 -O- ► -a- Tof..l Paee 1 - µ70,52g. 0 cr,001 EMpl'N Pell 211 1982. / 3St- PROPOSAL SCHEDULE I' PROJECT NAME VIP Interceptor Sanitary Sewer OWNER _ TYPE OF WORK PROJ. NO. 81-1 SHEET2 OF 2 ITEM CONTRACT ITEM TUNIT UNIT - C O N TRACT NO, -- - _ _ - PRICE QUANTITY AMOUNT 52 Borrow Material C.Y. $ 2. 50 5000 $12,500.00 • 53 8" Stub & plug Ea. 50.00 29 1,450.00 21 / t00 00 54 10" Stub and.plug Ea. 65.00 3 195.00 y- 26o ao 55 12" Stub and plug Ea. 80.00 2 160.00 2. 56 15" Stub and plug Ea. 100.00 4 400.00 `/- /�0 00 57 18" Stub and plug Ea. 110.00 1 110.00ii-op 00 / //O o0 58 21" Stub and plug Ea. 120.00 2 240.00 2 2'lo 0o 59 Clear and Grub L:F. 3.20 1935 6,192.00 968' 3 .7 7.60 60 Sodding S.Y. 1.25 5000 6,250.00 L,f-/,f. 3.0/7, 670 61 Seeding S.Y. .05 29,500 1,475.00 -p- -0-- 62 O_62 Seed and Mulch S.Y. .10 13,155 1,315.50 38';2.8'. 3$?g 60 63 Fertilizer Analysis 10-10-10 Ton 250.00 2.63 657.50 2,6 62500 64 4" Service Conn. Ea. 100.00 5 500.00 3 00 00 65 6" Service Conn. Ea. 100.00 5 500.00 -o- -O- 66 Pavement Restoration (4th Ave. ) S.Y. 4.85 185o 8,972.50 (og 325 8'0 67 Pavement Restoration (CR 16) S.Y. 14.90 116 1,728.40 /25 /8'62.,3-0 68 Pavement Restoration (Hauer Tr. ) S.Y. 4.55 1005 4,572.75 SEE BELoev 69 Aggregate Driveway Rest. S.Y. 3.00 100 300.00 ;7 / //. 00 70 Shoulder Restoration S.Y. 3.00 720 2,160.00 ,e5p / 350,00 71 Straw Bale Erosion Control Ea. 4.00 60 240.00 30 /20,0o 72 Meter Station No. 1 L.S. 23,250.0e 1 23,250.00 7ppgo 2.o 915,00 73 Meter Stqtion No. 2 L.S. 25,300.0e 1 25,300.00 9'0 0 22� 770 o0 74 Special Structure No. 1 L.S. 11,150.00 1 11,150.00 / //1 /,Soon 75. Special Structure No. 2 L.S. 4,900.0'i 1 4,900.00 / 11;q0006) TOTAL BID ALL ITEMS $617,823.6` • • Pavemenf" Resfora-1-.v.�-I-IA(4er rra,'/ 5, V, 1,55 /1'18 5133 90 // 5, y, 3.Ya SZ,1 J 2 4o 7 '4 Ip_ 2 9'/ )337 $O To1-.,/ Paee / '#7O,52fs .4'O To 113 1 Pa e 2 c7/7 3 37, c<2 To f'a / T 5-6 l 10, ' .24 • . + �"..�—. CITY OF SHAKOPEE Q`aa 46 . INCORPORATED 1870 4 129 E. First Ave. - Shakopee, Minnesota 55379-1376 (612) 445-3650 �KO� March 12, 1982 • Mr. Al Schafer Plant Engineer Conklin Company, Inc. 551 Valley Park Drive Shakopee, MN 55379 RE : Building Permit No. 5511 - Conklin Company, Inc. , Plant Expansion Dear Mr. Schafer: After our meeting March 4, 1982 I attempted to discover why I was not aware of the surface water discharge proposed by Conklin Company, as a part of the above-referenced Permit. On February 26, 1982 I was advised by Leroy Houser, City Building Official, that 11, 000 gallons per hour cooling water was to be discharged from your building. Learning of this discharge, Mr. Houser and I concurred that a meeting should be held to determine what disposition should be made of that discharge. Admittedly, I was surprised to learn of the discharge because that volume is significant. Pursuant to that meeting, March 4, 1982, I assured you I would determine why the City waited from September to February before taking exception to this discharge. I reviewed the Planning Commission files and submittals and meeting minutes and found nothing regarding a surface water discharge or any suggestion that cooling water would be discharged anywhere but into the sanitary sewer. A review was made of the Engineering Department file regarding this project and that file noted of two problems; one pertained to the potential spill of non-flammable and flammable materials as it affected Minnesota Pollution Control Agency; the second pertained to the direct connection of Conklin facilities to Metropolitan Waste Control Commission facilities for which the action was necessary in the form of a formal resolution and application undertaken by the City in Conklin's name. An Equal Opportunity Employer Mr. Al Schafer March 12, 1982 Building Permit No. 5511 Page -2- Finally, the Building Department file was reviewed to determine whether the plans illustrated this proposed discharge and whether the plans, the Plumbing Permit or any other submittal illustrated this cooling water discharge. None of the submittals reviewed by the City Building Official made any mention of the proposed surface water discharge. At the Shakopee Industrial Commercial Commission meeting March 10, 1982, I was told that Shakopee City Staff was creating problems for Conklin by restricting the discharge of this surface water. I assure you, as I assured the ICC, that City Staff is not trying to create problems but is looking for a compromise that permits Conklin to continue operation until a permanent solution can be found. As specified in the meeting, the City has the following specific concerns that must be addressed before any surface water discharge can be permitted along railroad and highway right-of-way by Conklin Company, Inc. : 1. Conklin Company must provide a report certified by a Registered Engineer that the surface water discharge is stable, as proposed, and will not damage any ditch lining, vegetation or other improve- ment between the point of discharge and the outfall point near the east line of Section 3, Township 115, Range 22, shown on the attached map. 2. The discharge of 190 gallons per minute into the sanitary sewer located in Valley Park Drive is unacceptable and utilizes too much of that sanitary sewer's capacity. Temporarily such a discharge may be made, however, City Staff recommends discharging 190 gallons a minute directly into the VIP Interceptor , in the event a surface water discharge is not feasible. If you have any other questions regarding this matter, please do not hesitate to contact me. Close coordination in the future will eliminate potential problems and assure a continued good relationship between your firm and City Staff. V- truly yours, H. R. S urrier City Eng! eer HRS/jiw cc:, 41ayor and City Council Gary Eastlund, Shakopee ICC John Anderson, City Administrator Leroy Houser, Building Inspector Enclosure